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01062020 City Council Packet ext
Administration 55 West Tompkins Street Galesburg, IL 61401 CITY OF GALESBURG Illinois, USA January 6 City Council Agenda __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 2 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers January 6, 2020 5:30 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from December 16, 2019 Consent Agenda #2020-01 20-3000 Bid 2020 fill materials 20-3001 Bid 2020 liquid chlorine for Water Division 20-4000 Approve Law enforcement liability insurance renewal 20-5000 Receive FY19 Annual Transit Audit 20-8000 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 19-1030 Ordinance Revising cannabis ordinances to correspond with state statutes (Final Reading) 19-1031 Ordinance Amending 2020 golf course rates (Final Reading) 19-1032 Ordinance Creating the positions of Deputy Fire Chief and Deputy Police Chief (Final Reading) Bids, Petitions and Communications Public Comment City Manager’s Report A. Yard Waste – Monthly pick-up during December, January, and February Miscellaneous Business (Agreements, Approvals, Etc.) 20-4001 Approve Springbrook annual maintenance fees 20-4002 Approve Water Infrastructure Grant with Galesburg Warehouse, LLC 20-4003 Approve Architect agreement for streets building Town Business __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 2 20-9000 Bills Closing Comments Executive Session Executive Session Convene into closed door Executive Session for the purpose of discussing (5 ILCS 120/2 (c) (1) (21)) A. Personnel B. Approval of December 16, 2019 executive session minutes Adjournment Vision Statement “The City of Galesburg will be a dynamic community featuring a full range of public amenities to serve a diverse citizenry. The City Council will play a pro-active role in providing leadership to its citizens, neighborhoods, and other public bodies and enact policies which ensure the existence of a broad based economy.” CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TT Page 1 of 3 CITY COUNCIL MEETING City Manager’s Report January 6, 2020 CONSENT AGENDA #2020-01 Item 20-3000 Fill Materials Staff recommends approval of awarding the bid to supply fill and patch materials for 2020 to Roanoke Concrete Products, with the exception of specific products for which alternative suppliers provided a lower bid price. The intent is to use the vendor that provides the lowest on the road cost for the City. However, if the lowest on the road cost vendor does not have material available, the City will utilize the next lowest price vendor based on the lowest on the road cost. A majority of the bid prices were roughly the same or only went up slightly from the previous year and all low bids were within estimated prices ranges. Item 20-3001 Liquid Chlorine for Water Division Staff recommends approval of the bid from Brenntag Mid-South, Inc. in the amount of $442.00 per ton for liquid chlorine for purchases in 2020. The City of Galesburg annually bids out the yearly supply of liquid chlorine for the Water Division, as pricing for this chemical fluctuates annually based on demand and availability Item 20-4000 Law Enforcement Liability Insurance Renewal Staff recommends approval of renewal of the Law Enforcement Liability insurance policy with QBE Specialty Insurance Company brokered through The Horton Group. QBE Specialty Insurance Company provided the lowest premium offer for renewal of the $3 million annual aggregate limit at an annual premium of $34,344.00, which is an increase of $519.00. Sufficient funds for the renewal are included in the 2020 Risk Management budget. Item 20-5000 FY 19 Annual Transit Audit The FY 19 Annual Transit Audit is provided to be received and placed on file with the City Clerk’s office. Item 20-8000 Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item 19-1030 Cannabis (Final Reading) Staff recommends approval of an ordinance amending portions of the City Code to comply with the Illinois Cannabis Regulation and Taxation Act, 410 ILCS 705/1 et seq. which legalizes the recreational use of marijuana in the State of Illinois. The ordinance covers the possession, transportation or usage of cannabis, along with modifying the City Code regarding impoundment of vehicles for possession of cannabis. CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TT Page 2 of 3 Item 19-1031 Golf Course Rates (Final Reading) Staff recommends approval of an ordinance amending 2020 golf course rates. At the December 2, 2019 City Council Meeting, the City Council approved the recommended golf rates as presented, with the exception of the season pass and the season pass with cart, which were amended. Since the December 2, 2019 Council Meeting, a request has been made to adjust some of the other 2020 golf rates that were approved. Item 19-1032 Creating the Positions of Deputy Fire Chief & Deputy Police Chief (Final Reading) Staff recommends approval of an ordinance creating the rank of Deputy Chief within the Galesburg Police Department (GPD) and Galesburg Fire Department (GFD). On December 2, 2019, the City Council approved the 2020 Salary schedule, which included the Deputy Chief positions. This ordinance would formalize the creation of these positions. Creating these ranks will allow for a more flexible approach to selection and transition this decision from the Fire and Police Commission to the respective Chiefs. BIDS, PETITIONS AND COMMUNICATIONS CITY MANAGER’S REPORT A. Yard Waste – monthly pick-up during December, January, and February MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 20-4001 Springbrook Annual Maintenance Fees Staff recommends approval of waiving normal purchasing policies and approving the fiscal year 2020 Accela (Springbrook) maintenance fees for the government-wide software. Maintenance fees must be paid on an annual basis in order for the City to receive support and updates from the company. The fiscal year 2020 annual maintenance fee is $68,412 for the modules and services utilized by the City. Item 20-4002 Water Infrastructure Grant with Galesburg Warehouse, LLC Staff recommends approval of a $20,000 water infrastructure grant with Galesburg Warehouse, LLC to fill the gap in funding needed to install a booster pump as part of building improvements. Galesburg Warehouse, LLC has purchased a building that has been vacant for approximately 18 years, located at 888 South Lake Storey Road. The owners intend on renovating the building, which would include adding more truck docks, separating areas of the building with a fire wall, new gutters, roof, lighting, repairing brick columns, painting, remodel offices and restrooms and also installing a new sprinkler system. The estimated cost for all the improvements is $700,000 and the overall project is financed through First-Mid Illinois Bank and owner’s equity. It is anticipated the business will create up to five full-time positions in the next 18 months. In order to make the sprinkler system properly function, they need to install a booster pump. The owners are seeking a water infrastructure grant to fill the gap in funding needed to install the booster pump. The Economic Development Grant incentive policy limits the amount of a water infrastructure grant to $1,000 per full time job created within two years or a maximum of $10,000, whichever is less. Approval of this grant would be above the policy. CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TT Page 3 of 3 Item 20-4003 Architect Agreement for Streets Building Staff recommends approval of an amended agreement with Prairie Forge Group to revise bid documents to renovate and rehabilitate an existing storage building in the amount of $44,500 plus reimbursables estimated at $3,200 for a total of $47,700. The original bids for this project were much higher than anticipated; therefore, all bids were rejected at the December 16, 2019 City Council meeting with the intention of revising and rebidding the project. After discussion with City staff and the architect, the preferred option is to no longer construct a standalone office and sign shop building on site. Rather, a portion of this proposed space would be incorporated into the square footage of the existing storage building and would include a supervisor’s office, bathrooms, locker room, IT room, and break/training room. The amended agreement requires the architect to revise the design to the new scope for the project and also implement some value engineering changes to reduce costs. The drawings and bid specifications will need to be updated accordingly to eliminate the office building and make the necessary revisions to the renovation of the existing storage building. TOWN BUSINESS Item 20-9000 Town Bills Respectfully submitted, Todd Thompson City Manager Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois December 16, 2019 5:30 p.m. Called to order by Mayor John Pritchard at 5:30 p.m. Roll Call #1: Present: Mayor John Pritchard, Council Members Bradley Hix, Corine Andersen, Wayne Allen, and Larry Cox, 5. Absent: Council Members Wayne Dennis, Lindsay Hillery, and Peter Schwartzman, 3. Also present were City Manager Todd Thompson, City Clerk Kelli Bennewitz and City Attorney Brad Nolden. Mayor Pritchard declared a quorum present. The Pledge of Allegiance was recited. Semenya McCord gave the invocation. Council Member Andersen moved, seconded by Council Member Allen, to approve the minutes of the City Council meeting from December 2, 2019. Roll Call #2: Ayes: Council Members Hix, Andersen, Allen, and Cox, 4. Nays: None Absent: Council Members Dennis, Hillery, and Schwartzman, 3. Chairman declared motion carried. CONSENT AGENDA #2019-24 All matters listed under the Consent Agenda are considered routine by the City Council and is enacted by one motion. 19-2032 Approve the following Resolutions abating property tax on General Obligation Bonds: 1.Approve Resolution 19-29 to abate property tax on General Obligation Refunding Bonds, Ordinance 2011-3332, Series 2011C (Abatement - $314,793) 2.Approve Resolution 19-30 to abate property tax on General Obligation Bond, Ordinance 2013-3418, Series 2013A (Abatement - $107,880) 3.Approve Resolution 19-31 to abate property tax on General Obligation Refunding Bond, Ordinance 2015-3484, Series 2015 (Abatement - $622,013) 4.Approve Resolution 19-32 to abate property tax on General Obligation Bond, Ordinance 2016-3508, Series 2016 (Abatement - $638,163) 5.Approve Resolution 19-33 to abate property tax on General Obligation Bond, Ordinance 2017-3540, Series 2017 (Abatement - $717,331) December 16, 2019 Page 1 of 5 19-5009 Receive the 2020 Regular Schedule of Meetings. 19-8023 Approve bills in the amount of $803,887.38 and advance checks in the amount of $1,184,067.50. Council Member Hix moved,seconded by Council Member Cox,to approve Consent Agenda 2019-24. Roll Call #3: Ayes:Council Members Hix, Andersen, Allen, and Cox, 4. Nays:None Absent:Council Members Dennis, Hillery, and Schwartzman, 3. Chairman declared motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 19-1030 Ordinance on first reading amending sections of Chapter 130 of the Galesburg Municipal Code regarding the use of cannabis and its possession,transportation or usage,and impoundment of vehicles for possession of cannabis. 19-1031 Ordinance on first reading amending several golf rates for 2020. 19-1032 Ordinance on first reading amending Chapter 32 of the Galesburg Municipal Code by creating the rank of Deputy Police Chief and Deputy Fire Chief. BIDS, PETITIONS AND COMMUNICATIONS 19-3067 Council Member Allen moved,seconded by Council Member Cox,to reject all bids for the construction of a new Street Division/Sign Shop and rehabilitating an existing storage building and to revise and rebid the project.It was noted that this much needed building will be beneficial for the division as well as other departments. Roll Call #4: Ayes:Council Members Hix, Andersen, Allen, and Cox, 4. Nays:None Absent:Council Members Dennis, Hillery, and Schwartzman, 3. Chairman declared motion carried. PUBLIC COMMENT CITY MANAGER’S REPORT December 16, 2019 Page 2 of 5 A.Traffic Advisory Report for December 2019 received. B.Monthly yard waste pickup will be collected monthly during the following winter months. Weekly yard waste collection will resume on Monday, March 2, 2020. a.January 6-10, 2020 b.February 3-7, 2020 MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) 19-4148 Council Member Andersen moved,seconded by Council Member Allen,to authorize the Mayor to sign the Memorandum of Understanding between the City and the Western Illinois Regional Council for reimbursement of eligible census related expenses up to a maximum of $24,146. The Mayor noted that it is very important that every person is counted since an undercount could result in a future loss of funding. Roll Call #5: Ayes:Council Members Hix, Andersen, Allen, and Cox, 4. Nays:None Absent:Council Members Dennis, Hillery, and Schwartzman, 3. Chairman declared motion carried. 19-4149 Council Member Hix moved,seconded by Council Member Cox,to approve a contract with Klingner &Associates in the amount of $13,000 for engineering work to fix course drainage issues at Bunker Links Golf Course. Roll Call #6: Ayes:Council Members Hix, Andersen, Allen, and Cox, 4. Nays:None Absent:Council Members Dennis, Hillery, and Schwartzman, 3. Chairman declared motion carried. 19-4150 Council Member Andersen moved,seconded by Council Member Allen,to approve a three-year tourism promotion agreement with the Galesburg Tourism and Visitors Bureau,ending December 31, 2022. Roll Call #7: Ayes:Council Members Hix, Andersen, Allen, and Cox, 4. Nays:None Absent:Council Members Dennis, Hillery, and Schwartzman, 3. Chairman declared motion carried. 19-4151 Council Member Andersen moved,seconded by Council Member Hix,to approve a three-year lease with the Galesburg Tourism and Visitors Bureau for the property at 2163 East Main Street Roll Call #8: December 16, 2019 Page 3 of 5 Ayes:Council Members Hix, Andersen, Allen, and Cox, 4. Nays:None Absent:Council Members Dennis, Hillery, and Schwartzman, 3. Chairman declared motion carried. Council Member Allen moved,seconded by Council Member Cox,that the City Council sit as the Town Board. The motion carried by voice vote. TOWN BUSINESS 19-9031 Trustee Cox moved,seconded by Trustee Andersen,to approve Town bills and warrants be drawn in payment of same. Fund Title Amount Town Fund $4,704.26 General Assistance Fund $7,371.94 IMRF Fund $1,839.17 Social Security/Medicare Fund $2,328.94 Liability Fund Audit Fund Total $16,244.31 Roll Call #9: Ayes:Trustees Members Hix, Andersen, Allen, and Cox, 4. Nays:None Absent:Trustees Dennis, Hillery, and Schwartzman, 3. Chairman declared motion carried. Trustee Allen moved,seconded by Trustee Cox,to resume sitting as the City Council.The motion carried by voice vote. CLOSING COMMENTS Council Member Hix wished everyone happy holidays and safe travels.He also commended the Discovery Depot Children’s Museum on a successful Festival of Trees. Council Member Cox stated that he is looking forward to seeing the last ever boy’s basketball game between Churchill and Lombard. Council Member Allen encouraged everyone to visit the Festival of Lights at Lincoln Park and thanked the many volunteers and contributors for their efforts.He also wished everyone a safe rest of the year. December 16, 2019 Page 4 of 5 Council Member Andersen congratulated the NOVA Singers on a wonderful concert last week and also noted that she is happy to see so many people downtown.She wished everyone a joyous holiday. The Mayor wished everyone a Merry Christmas and Happy Hanukkah. There being no further business,Council Member Hix moved,seconded by Council Member Cox, to adjourn the regular meeting at 5:54 p.m. Roll Call #10: Ayes:Council Members Hix, Andersen, Allen, and Cox, 4. Nays:None Absent:Council Members Dennis, Hillery, and Schwartzman, 3. Chairman declared motion carried. John Pritchard, Mayor Kelli R. Bennewitz, City Clerk December 16, 2019 Page 5 of 5 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER JANUARY 6, 2020 AGENDA ITEM: Bid recommendation, annual supply of fill and patch materials for the City of Galesburg for the 2020 calendar year. SUMMARY RECOMMENDATION: The City Manager, Director of Planning and Public Works, City Engineer, and Purchasing Agent recommend awarding the bid to supply fill and patch materials for 2020 to Roanoke Concrete Products except for: Hot Mix Asphalt Binder and Surface Course and Trench Backfill (FA 6) – River City Supply Cold Patch (Emulsion) and High Performance Patching Mixture – Tickle Asphalt Company CA-6 Crushed White Stone – Mill Creek Mining, Inc. CA-6 Gravel, Fill Sand/Trench Backfill (Delivered), and CLSM – Galesburg Builders Supply BACKGROUND: These materials are primarily used by the Street, Water, and Parks Divisions. However, the material can be supplied to various other divisions at the same price when needed. The 2019 prices are included in the attached bid tabulation for comparison purposes. A majority of the prices for the items were roughly the same or only went up slightly from the previous year and were within reason of the estimated prices. The intent is to use the vendor that provides the lowest on the road cost for the City, as listed above. However, if the lowest on the road cost vendor does not have material available, the City will utilize the next lowest price vendor based on the lowest on the road cost. BUDGET IMPACT: The various divisions budget sufficient funds in their respective line items to cover the cost of these materials. SUPPORTING DOCUMENTS: 1. Bids sent to: River City Supply (UCM) Galesburg Builders Supply (UCM) Roanoke Concrete Products Tri-City Blacktop Inc. Tazewell County Asphalt McCarthy Improvement Company Tickle Asphalt Company Valley Construction Co. 2. Bid Tabulation 20-3000 CITY OF GALESBURG Public Works Department Memo Operating Under Council- Manager Government Since 1957 Material Quotes for 2020 Bit. Hot Mix, PC Concrete, CA-6, Sand & CLSM BIDDER NAME: Project: 20-01003-38-GM BIDDER ADDRESS: Bid Date: 12/18/2019 CITY/STATE/ZIP: APPROVED ESTIMATE UNIT UNIT UNIT UNIT UNIT UNIT UNIT QTY UNIT ITEM UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 50 TON Course Aggregate CA-6 (Gravel or Crushed Stone)$18.75 $937.50 $16.45 $822.50 900 TON Course Aggregate CA-6 (Crushed White Stone)$18.75 $16,875.00 $20.22 $18,198.00 $19.75 $17,775.00 1600 TON **Hot Mix Asphalt Binder and Surface Course $79.00 $126,400.00 $65.00 $104,000.00 $75.00 $120,000.00 $65.00 $104,000.00 500 CY Portland Cement Concrete, CL SI (Delivered)$104.75 $52,375.00 $108.00 $54,000.00 50 CY Portland Cement Concrete, CL PP1 Mix (Delivered)$108.75 $5,437.50 $113.00 $5,650.00 60 CY Portland Cement Concrete, CL PP2 Mix (Delivered)$116.75 $7,005.00 $119.00 $7,140.00 50 TON Mason Sand- FA 9 (Delivered)$26.75 $1,337.50 $27.45 $1,372.50 50 TON Mason Sand- FA 9 (Picked Up)$26.75 $1,337.50 $32.18 $1,609.00 100 TON Fill Sand- FA 1 (Delivered)$17.25 $1,725.00 $15.90 $1,590.00 100 TON Fill Sand- FA 1 (Picked Up)$17.25 $1,725.00 50 TON Trench Backfill- FA 6 (Delivered)$14.52 $726.00 50 TON Trench Backfill- FA 6 (Picked Up)$12.00 $600.00 $16.61 $830.50 200 CY Controlled Low Strength Material (CLSM) (Delivered)$58.00 $11,600.00 75 TON 3/8" Pea Gravel- CA 16 (Delivered)$21.50 $1,612.50 $28.50 $2,137.50 75 TON 3/8" Pea Gravel- CA 16 (Picked Up)$21.50 $1,612.50 $31.50 $2,362.50 40 TON **Cold Patch (Emulsion) (Picked Up)$80.00 $3,200.00 $119.00 $4,760.00 200 TON **High Performance Patching Mixture (Picked Up)$110.00 $22,000.00 $150.00 $30,000.00 $125.00 $25,000.00 1 Gallon SuperPlasticizer 11.00$ 10.00$ 1 Each 1% Non- Calcium Acc 7.50$ 8.75$ 1 Load Extra Delivery Charge for Loads less than 2 CuYd 65.00$ 55.00$ 1 CY For Heat Required from 11/1 to 12/31 7.00$ 8.00$ 1 Each Extra Delivery Stops 40.00$ -$ **Lowest on the road cost is highlighted Galesburg, IL 61401 Davenport, IA 52807 816 N Henderson St 425 S Devils Glen River City Supply Mill Creek Mining, Inc. Bettendorf, IA 52722Milan, IL 61264 E Peoria, IL 61611 E Peoria, IL 61611 Galesburg, IL 61401 816 N Henderson St 5401 Victoria Ave 700th Street West 23497 Ridge Rd 1275 Spring Bay Rd Tickle Asphalt Co Tazewell County Asphalt Co Roanoke Concrete Products Galesburg Builders Supply Tri City Blacktop, Inc. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KDB Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG JANUARY 06, 2020 AGENDA ITEM: Bid recommendation, 2020 annual supply of liquid chlorine. SUMMARY RECOMMENDATION: The City Manager, Director of Planning and Public Works, Water Superintendent, and Purchasing Agent recommend that the City Council approve the bid from Brenntag Mid-South, Inc. in the amount of $442.00 per ton for liquid chlorine for purchases in 2020. BACKGROUND: The City of Galesburg annually bids out the yearly supply of liquid chlorine for the Water Division. This chemical is supplied in one-ton cylinders to the Oquawka plant. A bid request was advertised in the Galesburg Register Mail and made available on the City website. Three vendors responded as follows: Bid Results for 2020 Liquid Chlorine Bid Date/Time: 12/18/19 11:00 AM Company City/State Price Per Ton Brenntag Mid-South, Inc. Bartonville, IL $442.0000 Hawkins, Inc. Roseville, MN $520.0000 Alexander Chemical Corp. Peru, IL $704.0000 Previous Years Results Year Rate Company 2019 458.00 Brenntag Mid South 2018 449.00 Brenntag Mid South 2017 399.00 Brenntag Mid South 2016 439.00 Alexander Chemical Corp. 2015 419.00 Hawkins, Inc Brenntag Mid-South, Inc. submitted the low and best bid in the amount of $442.00 per ton. It should be noted that pricing for this chemical fluctuates annually based on demand and availability. For historical purposes, the last five years of pricing are included in the chart above. BUDGET IMPACT: The Water Division budgets for the purchase of this chemical in their annual budget. SUPPORTING DOCUMENTS: 1. None 20-3001 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JAL Pag e 1 of 1 COUNCIL LETTER CITY OF GALESBURG JANUARY 6, 2020 AGENDA ITEM: Approval for renewal of the Law Enforcement Liability insurance policy with QBE Specialty Insurance Company brokered through The Horton Group. SUMMARY RECOMMENDATION: The City Manager & Director of Administrative Services recommend approval of this insurance coverage for FY2020. BACKGROUND: In 2019 City Council approved the purchase of law enforcement liability insurance underwritten by QBE Specialty Insurance Company. That coverage will expire on December 31, 2019. Marketing efforts of this coverage resulted in QBE Specialty Insurance Company providing the lowest premium offer for renewal of the $3 million annual aggregate limit at an annual premium of $34,344.00, an increase of $519.00 for the next annual period. BUDGET IMPACT: Sufficient funding for the renewal policy with QBE is included in the 2020 proposed Risk Management Budget. SUPPORTING DOCUMENTS: 1. QBE Specialty Insurance Company Law Enforcement policy renewal quote 20-4000 Public Risk Underwriters of Texas 101 W. Renner Road, #450 Richardson, TX 75082 Main Number: 469-449-1516 Fax Number: 469-449-1517 11/20/2019 9:53 AM Page 2 of 3 LAW ENFORCEMENT LIABILITY QUOTATION NOVEMBER 20, 2019 PRODUCER: Janet McDaniel Molyneaux 5025 Utica Road, Suite 100 Davenport, IA 52807 APPLICANT: City of Galesburg Police Department 55 West Tompkins Street Galesburg, IL 61401 INSURER: QBE SPECIALTY INSURANCE COMPANY BEST RATING: A XIV A SURPLUS LINES CARRIER PROPOSED INCEPTION: December 31, 2019 POLICY LIMITS: DEDUCTIBLE: ANNUAL PREMIUM Each Occurrence/ Annual Agg. Including LAE $3,000,000 / $3,000,000 $250,000 $32,820 TERMS, CONDITIONS AND SUBJECTIVITIES include but are not limited to: • $350 Policy Fee in addition to the annual premium. • Policy Form: (QBLE-1001 (01-16)) An OCCURRENCE form. • Surplus Lines Acknowledgement Form prior to binding. • Trade or Economic Sanctions Endorsement (QBIL-0285 (08-14)) • Nuclear Energy Exclusion (QBLE-2044 (01-16)) • 25% Minimum Earned Premium Endorsement (QBLE-2045 (01-16)) • Line of Duty Death Endorsement (QBLE-2019 (01-16)) • Service of Process Endorsement (QBIL-0217 (09-18)) • Any Notices or Disclosures required by the state regulatory agency. • Payment is due and payable within 30 days of inception. • Your office will be responsible for the filing, collection, and remittance of all applicable surplus lines taxes and fees. • Your commission will be 0.00% Proposal prepared by: __________________________ Mark E. Dillard, Vice President If there have been any material changes since the application has been signed, you must immediately r eport the applicable changes to Public Risk Underwrites of Texas. In the event of a difference, the policy will prevail. This proposal is valid until 12:01 AM December 31, 2019. If we have not received a written request to bind coverage by then, we will close our file. This proposal may not match the coverage requested. Forms and endorsements are available upon request. If you have any questions or would like alternative proposals please contact us. REMINDER: Only PRU of Texas has the authority to bind, alter, or cancel coverage on behalf of the carrier. Coverage cannot be assumed to be bound without written confirmation from an authorized representative of PRU of Texas. Public Risk Underwriters of Texas 101 W. Renner Road, #300 Richardson, TX 75082 Main Number: 469-449-1516 Fax Number: 469-449-1517 12/13/2019 12:57 PM Page 2 of 3 TEMPORARY INSURANCE BINDER LAW ENFORCEMENT LIABILITY DECEMBER 13, 2019 POLICY NUMBER: QLO01210-03 This binder will serve as temporary evidence of coverage pending the issuance of the policy, or until 12:01am on 1/30/2020, whichever comes first. Failure to provide outstanding documentation may result in a rescission of this binder. Upon issuance of the replacing policy, this binder shall be null and void from inception. INSURED: City of Galesburg Police Department 55 West Tompkins Street Galesburg, IL 61401 EFFECTIVE: 12/31/2019 EXPIRATION: 12/31/2020 (12:01 A.M. Standard time at the address of the Insured shown above) LIMITS: $3,000,000 each occurrence $3,000,000 Policy annual aggregate DEDUCTIBLE: $250,000 each occurrence including defense costs TOTAL ADVANCE PREMIUM: $32,820 Policy Fee: $ 350 Total Premium with Fees: $33,170 ISSUING COMPANY: QBE SPECIALTY INSURANCE COMPANY BEST RATING: A XIV A SURPLUS LINES CARRIER TERMS, CONDITIONS AND SUBJECTIVITIES include but are not limited to: • Policy Form: QBLE-1001 (01-16)) An Occurrence Form. • Trade or Economic Sanctions Endorsement (QBIL-0285 (08-14)) • Nuclear Energy Exclusion (QBLE-2044 (01-16)) • 25% Minimum Earned Premium Endorsement (QBLE-2045 (01-16)) • Line of Duty Death Coverage Endorsement (QBLE-2019 (01-16)) • Service of Process Endorsement (QBIL-0217 (09-18)) • Any Notices or Disclosures required by the state regulatory agency. • Your office will be responsible for the filing, collection, and remittance of all applicable surplus lines taxes and fees. • Payment is due and payable within 30 days of inception. Public Risk Underwriters of Texas 101 W. Renner Road, #300 Richardson, TX 75082 Main Number: 469-449-1516 Fax Number: 469-449-1517 12/13/2019 12:57 PM Page 3 of 3 This binder will remain in force until 12:01am on 1/30/2020, unless extended in writing by the company or its representatives, or until replaced by the policy. Please read all terms and conditions carefully. In the event of a difference, the policy will prevail. If this binder is conditioned upon the receipt, review and approval of additional information, all of this additional information must be provided within ten (10) days of the effective date of this binder or the Company may, at its sole option, terminate this binder as of its effective date and cancel any policy which was issued pursuant to the binder. If, between the date of the original submission and the effective date of this binder, there is a material change in any of the information (including but not limited to claims or potential claims) originally submitted or subsequently requested by the Company, the insured is required to notify the Company immediately. The Company reserves the right to terminate or modify the terms of this binder in the event of a material change in such information. Payment of premium is due within 30 days of the effective date of this binder. Should the premium not be received by this date due, this binder will be cancelled as of its effective date. You are hereby authorized to issue certificates of insurance precisely matching the terms reflected on this evidence of coverage. Certificates should be submitted to us for proofing and documentation. Certificates should not reflect additional insured status to any party not specifically endorsed on the policy. Only PRU-TX has the authority to bind, alter, or cancel coverage on behalf of the carrier. Coverage cannot be assumed to be bound without written confirmation from an authorized representative of PRU of Texas. This policy will be issued by a surplus lines insurer. Compliance with applicable laws and payment of applicable surplus lines premium taxes is the responsibility of the insured or you, the producing agency. Applicable taxes and fees are not included in the premium due for the insurance coverage bound. It is your responsibility to provide us with the name, address, and surplus license number of the locally licensed surplus lines agent in the state in which the insured is located (for New Jersey business, please also provide the Surplus Lines Transaction number). It is your responsibility to conform to the Laws and Regulations of the applicable jurisdictions, including but not limited to, payment of surplus lines premium taxes, procuring of affidavits and compliance with surplus lines laws. Authorized by: Mark E. Dillard, Vice President Molyneaux Insurance Inc.Invoice #83476 Page 1 of 1 5025 Utica Ridge Road, Suite 100 Davenport, IA 52807 Account Number Date GALESBU-01 12/16/2019 Phone:(563) 324-1011 BALANCE DUE ON 12/31/2019Fax:(563) 324-7909 AMOUNT PAID Amount Due Email: $34,344.00 City of Galesburg 55 W. Tompkins Street Galesburg, IL 61402 Misc Commercial Lines PolicyNumber:QLO01210-03 Effective:12/31/2019 to 12/31/2020 Item #Effective Due Date Trans Description Amount 1152409 12/31/2019 12/31/2019 NEWB 12/31/2019 Law Endorsement Liability Coverage $32,820.00 1152410 12/31/2019 12/31/2019 SSLT State Surplus Lines Tax $1,149.00 1152411 12/31/2019 12/31/2019 STMP Stamping Fee $25.00 1152412 12/31/2019 12/31/2019 PFEE Broker Fee $350.00 $34,344.00Total Invoice Balance: 12/16/2019 City of Galesburg Page 1 of 1 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BJ Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG JANUARY 6, 2020 AGENDA ITEM: Transit Audit Reports for the state fiscal year ended June 30, 2019. SUMMARY RECOMMENDATION: The City Manager and Director Planning and Public Works recommend that the audit be received by the City Council. BACKGROUND: Attached is a copy of the audit report for the City’s transit system (Galesburg Transit I Corporation and Galesburg HandiVan). This audit is required by the State and Federal governments as a result of the funding the City received from each. The audit covers the State’s 2018-19 fiscal year (7/1/18 through 6/30/19). It should be noted that the advance monthly subsidy payments provided to Galesburg Transit I Corporation exceeded the final amount owed to Galesburg Transit I Corporation by $120,950. Please be advised that Galesburg Transit I Corporation’s payment will be paid to the City within three months of Galesburg Transit I Corporation’s receipt of the state fiscal year audit documents, no later than March 17, 2020. Findings by the audit firm include improvement for additional segregation of duties on both Galesburg Transit I Corporation and City of Galesburg Finance Staff. The correction actions continue to be implemented but due to staffing levels it will most likely be an on-going audit issue. BUDGET IMPACT: There is no budget impact. SUPPORTING DOCUMENTS: 1. Annual Financial Report for Transit Operations SFY 2019. 20-5000 CITY OF GALESBURG, ILLINOIS NONMETRO AR EA TRANSPORTAT ION OPERATING AND ADMINISTRATIVE ASSISTANCE GRANT AGREEMENT, CONTRACTS #4975 AND #4919 Annual Financial Report As of and for the Year Ended June 30, 2019 CITY OF GALESBURG, ILLINOIS NONMETRO AREA TRANSPORTATION OPERATING AND AD MINISTRATIVE ASSISTANCE GRANT AGREEMENT, CONTRACTS #4975 AND #4919 TABLE OF CONTENTS Page No. Independent Auditors’ Report 1 –2 Section 5311 Annual Financial Report 3 Section 5311 Grant Reimbursement 4 Notes to the Financial Statements 5 Supplementary Information Schedule of Revenue and Expense 6 –7 Schedule of Approved Operating Deficit 8 Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2018 Baker Tilly Virchow Krause, LLP Page 1 INDEPENDENT AUDITORS' REPORT To the City Council City of Galesburg, Illinois Report on the Financial Statements We have audited the accompanying Section 5311 Annual Financial Report and Grant Reimbursement of the City of Galesburg, Illinois Nonmetro Area Transportation Operating and Administrative Assistance Grant Agreement, Contracts #4975 and #4919, as of and for the year ended June 30, 2019, and the related notes to the financial statements. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with provisions of the grant agreement between the Illinois Department of Transportation and the City of Galesburg, Illinois, described in Note 1; this includes determining that provisions of the grant agreement between the Illinois Department of Transportation and the City of Galesburg, Illinois, is an acceptable basis for the preparation of the financial statements in the circumstances. Management is also responsible for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control over financial reporting relevant to the City of Galesburg's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the City of Galesburg's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. To the City Council City of Galesburg Page 2 Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the revenues and expenses of the City of Galesburg, Illinois, Nonmetro Area Transportation Operating and Administrative Assistance Grant, Contracts #4975 and #4919 in accordance with provisions of the grant agreement between the Illinois Department of Transportation and the City of Galesburg, Illinois as described in Note 1. Basis of Accounting We draw attention to Note 1 to the financial statements, which describes the basis of accounting. The financial statements are prepared in accordance with the provisions of the grant agreement between the Illinois Department of Transportation and the City of Galesburg, Illinois, which is a basis of accounting other than accounting principles generally accepted in the United States of America to comply with the requirements of the grant agreement between the Illinois Department of Transportation and the City of Galesburg, Illinois. Our opinion is not modified with respect to this matter. Other Matter Other Information Our audit was conducted for the purpose of forming an opinion on the Section 5311 Annual Financial Report and Grant Reimbursement as a whole. The Schedule of Revenue and Expense and the Schedule of Approved Operating Deficit are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the Section 5311 Annual Financial Report and Grant Reimbursement. The information has been subjected to the auditing procedures applied in the audit of the Section 5311 Annual Financial Report and Grant Reimbursement and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the Section 5311 Annual Financial Report and Grant Reimbursement or to the Section 5311 Annual Financial Report and Grant Reimbursement themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the Schedule of Revenue and Expense and the Schedule of Approved Operating Deficit are fairly stated in all material respects in relation to the Section 5311 Annual Financial Report and Grant Reimbursement as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 4, 2019 on our consideration of the City of Galesburg, Illinois’ internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City of Galesburg, Illinois’ internal control over financial reporting and compliance. Restriction on Use This report is intended solely for the information and use of the Illinois Department of Transportation and the City of Galesburg and is not intended to be and should not be used by anyone other than the specified parties. Oak Brook, Illinois December 4, 2019 See accompanying notes to financial statements Page 3 Page 1 of 2 City of Galesburg, Illinois Required Audited Schedule of Revenues and Expenses under the 5311 Operating Assistance Grant 338-10821 Operating Period July 1, 2018 to June 30, 2019 Contract Number 4975 and 4919 Revenue Line Item Description Total 401 Passenger Fares/ Donations 59,344$ 402 Special Transit Fares 8,806 405 Charter Service - 406 Auxiliary Transportation 39,688 407 Non-Transportation Revenue - 414 Interest income 7 430 Contributed Services - 440 Other:- Total Revenue 107,845$ Less: Non- 5311 Operating Revenues - Section 5311 Operating Revenue 107,845$ Expenses Actual Actual Administrative Operating Line Item Eligible Expenses Expenses Expenses Total 501 Labor 230,245$ 694,872$ 925,117$ 502 Fringe Benefits 120,436 218,425 338,861 503 Services 10,964 53,137 64,101 504.01 Fuel and Oil - 133,359 133,359 504.02 Tires and Tubes - 10,165 10,165 504.03 Inventory Purchases - - - 504.99 Other Materials 6,915 63,160 70,075 505 Utilities - 25,060 25,060 506 Casualty and Liability - 79,994 79,994 507 Taxes - - - 508 Purchase of Service - - - 509 Miscellaneous 29,913 987 30,900 511 Interest Expense - - - 512 Lease and Rentals - - - Other:- - - Total Expenses 398,473$ 1,279,159$ 1,677,632$ Revised 08/06/19 DPIT OP-ASRE-5311 This information is an integral part of the accompanying financial statements Page 5 Section 5311 Annual Financial Report of the City of Galesburg, Illinois Notes to the Financial Statements June 30, 2019 NOTE 1 - NATURE OF PROJECT AND BASIS OF ACCOUNTING Nature of Project Basis of Accounting NOTE 2 - CONTRACTUAL COMMITMENT The City of Galesburg, Illinois, Nonmetro Area Transportation Operating and Administrative Assistance Grant Agreement, Contract #4975 and #4919 (Project), provides public transportation services in the Galesburg, Illinois area in accordance with the provisions of the grant agreement between the City of Galesburg and the Illinois Department of Transportation. The Project's operations are financed by user fees and federal, state, and local government's contributions and grants. The accrual basis of accounting is followed by the Project in preparing this Section 5311 Annual Financial Report. In applying the susceptible to accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Project; therefore, revenues are recognized based upon the expenditures recorded and the availability criteria. In the other, monies are virtually unrestricted as to purpose of the expenditure and are usually revocable only for failure to comply with prescribed requirements. These resources are reflected as revenues at the time of receipt or earlier if the susceptible to accrual criteria are met. The Project is operated by the City of Galesburg which, in an agreement dated November 16, 1992, contracts with Galesburg Transit, Inc. for bus services. The contract requires the City to finance the operating deficits of the Project up to annually approve limits. Page 6 Operating Revenues and Income 401 Passenger fares for transit services 59,344$ 402 Special transit fares 8,806 403 School Bus Service - 404 Freight Tariffs - 405 Total charter service revenues - 406 Auxiliary revenue 39,688 407 Non-transportation revenue - 407 .99 Sec. 5307 force acct & admin cost reimbursement - 411 State cash grants and reimbursement - other than - Downstate Operating Assistance - 412 State special fare assistance - 413 Federal cash grants & reimbursement 304,335 413 .99 Sec. 5307 capital funds applied to state eligible op. expenses - .99 Job Access Reverse Commute & New Freedom - 414 Interest income 7 440 Subsidy from other sectors of operations - Total Operating Revenues 412,180$ Operating Expenses 501 Labor 925,117$ 502 Fringe benefits 338,861 503 Professional services 64,101 504 Materials & supplies consumed 213,599 505 Utilities 25,060 506 Casualty & liability 79,994 507 Taxes - 508 Net purchased transportation - 509 Miscellaneous expense 30,900 511 Interest expense - 512 Leases, rentals, and purchase-lease payments - - Total Operating Expenses 1,677,632$ Ineligible Expenses: APTA and IPTA dues 360 Other: N/A Less Total Ineligible Expenses 360$ Total Eligible Operating Expenses 1,677,272$ Revised 08/06/19 DPIT-OP-ASRE-DOAP City of Galesburg, Illinois AUDITED SCHEDULE OF REVENUE AND EXPENSE for the Year Ended June 30, 2019 (Page 1 of 2) UNDER DOWNSTATE OPERATING ASSISTANCE GRANT 1141-10646 Page 8 Project service revenues: Passenger and other fares 68,150$ Other nontransportation revenue 39,695 107,845 Project Expenses 1,677,632 Less ineligible expenses 360 1,677,272 Approved operating (deficit)(1,569,427) Cash grants: Federal government 304,335 State government 1,090,227 1,394,562 Approved operating (deficit) in excess of federal and state cash grants (174,865)$ CITY OF GALESBURG, ILLINOIS SECTION 5311 ANNUAL FINANCIAL REPORT OF THE CITY OF GALESBURG, ILLINOIS SCHEDULE OF APPROVED OPERATING DEFICIT UNDER DOWNSTATE OPERATING ASSISTANCE GRANT 1141-10646 Year ended June 30, 2019 CITY OF GALESBURG, ILLINOIS NONMETRO AR EA TRANSPORTAT ION OPERATING AND ADMINISTRATIVE ASSISTANCE GRANT AGREEMENT, CONTRACTS #4975 AND #4919 COMMUNICATION TO THOSE CHARGED WITH GOVERNANCE AND MANAGEMENT As of and for the Year Ended June 30, 2019 CITY OF GALESBURG, ILLINOIS NONMETRO AREA TRANSPORTATION OPERATING AND AD MINISTRATIVE ASSISTANCE GRANT AGREEMENT, CONTRACTS #4975 AND #4919 TABLE OF CONTENTS Page No. Required Communication of Internal Control Related Matters Identified in the Audit to Those Charged with Governance:1 Segregation of Duties –Galesburg Transit 2 Segregation of Duties –City of Galesburg 3 Other Communications with Those Charged with Governance: Two W ay Communication Regarding Your Audit 4 –5 Required Communications by the Auditor with Those Charged with Governance 6 –8 Appendix: Management Representations REQUIRED COMMUNICATION OF INTERNAL CONTROL RELATED MAT TERS IDENTIFIED IN THE AUDIT TO THOSE CHARGED WITH GOVERNANCE Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2018 Baker Tilly Virchow Krause, LLP Page 1 To the City Council City of Galesburg, Illinois In planning and performing our audit of the Section 5311 Annual Financial Report and Grant Reimbursement of the City of Galesburg, Illinois Nonmetro Area Transportation Operating and Administrative Assistance Grant Agreement, Contracts #4975 and #4919 (the “Project”), as of June 30, 2019 and for the year then ended, in accordance with auditing standards generally accepted in the United States of America, we considered its internal control over financial reporting (internal control) as a basis for designing our auditing procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of its internal control. Accordingly, we do not express an opinion on the effectiveness of its internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as discussed below, we identified deficiencies in internal control that we consider to be significant deficiencies. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency or combination of deficiencies in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. We did not identify any deficiencies in internal control that we consider to be material weaknesses. A significant deficiency is a deficiency, or combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We consider the following deficiencies in the Project’s internal control to be significant deficiencies, as discussed further on the following pages: >Segregation of Duties –Galesburg Transit >Segregation of Duties –City of Galesburg This communication is intended solely for the information and use of management, the City Council, and others within the organization and is not intended to be, and should not be, used by anyone other than these specified parties. Oak Brook, Illinois December 4, 2019 Page 2 SEGREGAT ION OF DUTIES –GALESBURG TRANSIT A cornerstone of effective internal control is the existence of policies to support segregation of duties; this involves separation of the initiation, execution, approval and recording responsibilities for transactions. Due to the relatively small size of the Galesburg Transit’s finance office, we noted the following deficiency related to proper segregation of duties: >The Office Manager prepares and enters journal entries with detailed review occurring quarterly after the entries are made. This presents a segregation of duties issue as incorrect or fraudulent journal entries could get posted to the general ledger. In an ideal control environment, one employee would prepare the journal entry to post within the general ledger and another employee would review the journal entry in detail prior to posting it to the general ledger. The presence of the risks identified above expose the Project to the possibility that errors or irregularities could occur as part of your financial process and not be detected by City or Galesburg Transit staff. Exposure to some of these deficiencies may be inherent due to the size of the City and limited number of business office staff. The City should review its operations and practices to ensure that segregation can be implemented where appropriate. In the event that segregation cannot be achieved, timely monitoring controls should be instituted to reduce the risks caused by inadequate segregation of duties. During the fiscal year, Galesburg Transit implemented several compensating controls, including periodic (quarterly) reviews of journal entries by the outsourced accountant, monthly review of payroll listings by management, and documentation of invoice review by management. While these controls serve to mitigate exposure to risk, the new procedures are not performed frequently enough to reduce exposure to an insignificant level. Page 3 SEGREGAT ION OF DUTIES –CITY OF GALESBURG A cornerstone of effective internal control is the existence of policies to support segregation of duties; this involves separation of the initiation, execution, approval and recording responsibilities for transactions. Due to the relatively small size of the City’s finance office, we noted the following deficiency listed below is related to proper segregation of duties: >The Senior Accountant reviews all journal entries prepared by other employees. However, there is no documented review of the Senior Accountant’s journal entries by someone else. To strengthen this control, the Director of Finance should sign/initial and date the journal entries to indicate her review. However, the Director of Finance does a monthly budget to actual review. The absence of these controls could result in errors to financial data or could allow the misappropriation of City assets to be concealed. As such, we are required to inform you that this is a significant deficiency in your control. OTHER COMMUNICATIONS WITH THOSE CHARGED WITH GOVERNANCE Page 4 TWO WAY COMMUNICATION REGARDING YOUR AUDIT As part of our audit of your Section 5311 Annual Financial Report and Grant Reimbursement, we are providing communications to you throughout the audit process. Auditing requirements provide for two-way communication and are important in assisting the auditor and you with more information relevant to the audit. As this past audit is concluded, we use what we have learned to begin the planning process for next year’s audit. It is important that you understand the following points about the scope and timing of our next audit: With respect to the audit of your financial statements: a.We address the significant risks or material misstatement, whether due to fraud or error, through our detailed audit procedures. b.We will obtain an understanding of the five components of internal control sufficient to assess the risk of material misstatement of the Section 5311 Annual Financial Report and Grant Reimbursement whether due to error or fraud, and to design the nature, timing, and extent of further audit procedures. We will obtain a sufficient understanding by performing risk assessment procedures to evaluate the design of controls relevant to an audit of the financial statements and to determine whether they have been implemented. We will use such knowledge to: Identify types of potential misstatements. Consider factors that affect the risks of material misstatement. Design tests of controls, when applicable, and substantive procedures. We will not express an opinion on the effectiveness of internal control over financial reporting or compliance with laws, regulations, and provisions of contracts or grant programs. For audits done in accordance with Government Auditing Standards, our report will include a paragraph that states that the purpose of the report is solely to describe the scope of testing of internal control over financial reporting and compliance and the result of that testing and not to provide an opinion on the effectiveness of internal control over financial reporting or on compliance and that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering internal control over financial reporting and compliance. The paragraph will also state that the report is not suitable for any other purpose. c.The concept of materiality recognizes that some matters, either individually or in the aggregate, are important for fair presentation of financial statements in conformity with generally accepted accounting principles while other matters are not important. In performing the audit, we are concerned with matters that, either individually or in the aggregate, could be material to the financial statements. Our responsibility is to plan and perform the audit to obtain reasonable assurance that material misstatements, whether caused by errors or fraud, are detected. Page 5 TWO WAY COMMUNICATION REGARDING YOUR AUDIT (cont.) We are very interested in your views regarding certain matters. Those matters are listed here: a.We typically will communicate with your top level of management unless you tell us otherwise. b.We understand that the City Council has the responsibility to oversee the strategic direction of your organization, as well as the overall accountability of the entity. Management has the responsibility for achieving the objectives of the entity. c.We need to know your views about your organization’s objectives and strategies, and the related business risks that may result in material misstatements. d.Which matters do you consider warrant particular attention during the audit, and are there any areas where you request additional procedures to be undertaken? e.Have you had any significant communications with regulators or grantor agencies? f.Are there other matters that you believe are relevant to the audit of the financial statements? Also, is there anything that we need to know about the attitudes, awareness, and actions of the City concerning: a.The City’s internal control and its importance in the entity, including how those charged with governance oversee the effectiveness of internal control? b.The detection or the possibility of fraud? We would also like to know if you have taken actions in response to developments in financial reporting, laws, accounting standards, governance practices, or other related matters, or in response to previous communications with us. With regard to the timing of our audit, here is some general information. W e will perform our fieldwork during the fall to best coincide with your readiness and report deadlines. After fieldwork, we wrap up our financial audit procedures at our office and may issue drafts of our report for your review. Final copies of our report and other communications are issued after approval by your staff. This is typically 4-8 weeks after final fieldwork, but may vary depending on a number of factors. While this communication may assist us with planning the scope and timing of the audit, it does not change the auditor’s sole responsibility to determine the overall audit strategy and the audit plan, including the nature, timing, and extent of procedures necessary to obtain sufficient appropriate audit evidence. We realize that you may have questions or wish to provide other feedback. We welcome the opportunity to talk with you. REQUIRED COMMUNICATIONS BY THE AUDITOR TO THOSE CHARGED WITH GOVERNANCE Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2018 Baker Tilly Virchow Krause, LLP Page 6 To the City Council City of Galesburg, Illinois Thank you for using Baker Tilly Virchow Krause, LLP as your auditor. We have completed our audit of the Section 5311 Annual Financial Report and Grant Reimbursement of the City of Galesburg, Illinois Nonmetro Area Transportation Operating and Administrative Assistance Grant Agreement, Contract #4975 and #4919, for the year ended June 30, 2019 and have issued our report thereon dated December 4, 2019. This letter presents communications required by our professional standards. OUR RESPONSIBILITY UNDER AUDITING STANDARDS GENERALLY ACCEPTED IN THE UNITED STATES OF AMERICA AND GOVERNMENT AUDITING STANDARDS The objective of a financial statement audit is the expression of an opinion on the financial statements. We conducted the audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards. These standards require that we plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements prepared by management with your oversight are free of material misstatement, whether caused by error or fraud. Our audit included examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing accounting principles used and significant estimates made by management, and evaluating the overall financial statement presentation. Our audit does not relieve management or the City Council of their responsibilities. As part of the audit we obtained an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing and extent of further audit procedures. The audit was not designed to provide assurance on internal control or to identify deficiencies in internal control. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of Galesburg Transit’s compliance with certain provisions of laws, regulations, contracts, and grants. However, providing an opinion on compliance with those provisions was not an objective of our audit. OTHER INFORMATION IN DOCUMENTS CONTAINING AUDITED FINANCIAL STATEMENTS Our responsibility does not extend beyond the audited financial statements identified in this report. We do not have any obligation to and have not performed any procedures to corroborate other information contained in client prepared documents, such as official statements related to debt issues. PLANNED SCOPE AND TIMING OF THE AUDIT We performed the audit according to the planned scope and timing previously communicated to you in our Communication to Those Charged with Governance dated December 13, 2018. To the Mayor and City Council City of Galesburg, Illinois Page 7 QUALITATIVE ASPECTS OF THE ENTITY’S SIGNIFICANT ACCOUNTING PRACTICES Accounting Policies Management is responsible for the selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies required by the City’s agreement with the Illinois Department of Transportation are described in Note 1 to the financial statements. We noted no transactions entered into by the City during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. Financial Statement Disclosures The disclosures in the financial statements are neutral, consistent, and clear. DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT We encountered no significant difficulties in dealing with management in performing our audit. CORRECTED AND UNCORRECTED MISSTATEMENTS Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. W e noted no corrections to the statements and no uncorrected financial statement misstatements. DISAGREEMENTS WITH MANAGEMENT For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit. CONSULTATIONS WITH OTHER INDEPENDENT ACCOUNTANTS In some cases, management may decide to consult with other accountants about auditing and accounting matters. If a consultation involves application of an accounting principle to the governmental unit’s financial statements or a determination of the type of auditors’ opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. MANAGEMENT REPRESENTATIONS We have requested certain representations from management that are included in the management representation letter. This letter follows this required communication. To the Mayor and City Council City of Galesburg, Illinois Page 8 INDEPENDENCE We are not aware of any relationships between Baker Tilly Virchow Krause, LLP and the City that, in our professional judgment, may reasonably be thought to bear on our independence. Relating to our audit of the financial statements of for the year ended June 30, 2019, Baker Tilly Virchow Krause, LLP hereby confirms that we are, in our professional judgment,independent with respect to the City in accordance with the Code of Professional Conduct issued by the American Institute of Certified Public Accountants, and provided no services to the City other than audit services provided in connection with the audit of the current year’s financial statements and certain nonaudit services which in our judgment do not impair our independence. These nonaudit services consisted of the following: Financial statement preparation None of these nonaudit services constitute an audit under generally accepted auditing standards. OTHER AUDIT FINDINGS OR ISSUES We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. OTHER MATTERS We were engaged to report on the supplementary information which accompanies the financial statements but is not required. W ith respect to the supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with the contractual cash basis of accounting described in Note 1, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. RESTRICTIONS IN USE This information is intended solely for the use of the City Council and management and is not intended to be, and should not be, used by anyone other than these specified parties. We welcome the opportunity to discuss the information included in this letter and any other matters. Thank you for allowing us to serve you. Oak Brook, Illinois December 4, 2019 MANAGEMENT REPRESENTAT IONS City of Galesburg Operating Under Council -Manager Government Since 1957 December 4 , 2019 Baker Tilly Virchow Krause, LLP 1301 W 22nd Street Suite 400 Oak Brook Illinois 60523 Dear Baker Tilly Virchow Krause, LLP: We are providing this letter in connection with your audit of the financial statements of the City of Galesburg as of June 30, 2019 and for the then ended for the purpose of expressing an opinion as to whether the financial statements present fairly, in all material respects, the revenues and expenses of the City of Galesburg , Illinois , Nonmetro Area Transportation Operating and Adm inistrative Assistance, Contracts #4975 and #4919 , in conformity with the contractual provisions of the agreement between the Illinois Department of Transportation and the City of Galesburg , Illinois . We confirm that we are responsible for the fair presentation of the previously mentioned financial statements in conformity with the contractual provisions of the agreement between the Illinois Department of Transportation and the City of Galesburg , Illinois . We are also responsible for adopting sound accounting policies, establishing and maintaining internal control over financial reporting , and preventing and detecting fraud. Certain representations in this letter are described as being limited to matters that are material. Items are considered material , regardless of size, if they involve an omission or misstatement of accounting information that , in the light of surrounding circumstances , makes it probable that the judgment of a reasonable person relying on the information would be changed or influenced by the omission or misstatement. An omission or misstatement that is monetarily small in amount could be considered material as a result of qualitative factors. We confirm , to the best of our knowledge and belief, the following representations made to you during your audit. Financial Statements 1. We have fulfilled our responsibilities, as set out in the terms of the audit engagement letter. 2. The financial statements referred to above are fairly presented in conformity with the contractual provisions of the agreement between the Illinois Department of Transportation and the City of Galesburg, Illinois. We have engaged you to advise us in fulfilling that responsibility . The financial statements include all properly classified funds of the primary government required by the contractual provisions of the agreement between the Illinois Department of Transportation and the City of Galesburg, Illinois to be included in the financial reporting entity . City Hall • 55 West Tompkins Street • Galesburg, IL 6 I 40 I • (309) 343-4 I 8 I Baker Tilly Virchow Krause , LLP December 4 , 2019 Page 2 3 . We acknowledge our responsibility for the design , implementation , and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. 4 . We acknowledge that we have included all informative disclosures that are appropriate for the contractual basis used to prepare our financial statements . These include : i. A descript ion of the contractual basis , including a summary of significant accounting policies , and how the framework differs from GAAP , ii. A description of any significant interpretations of the contract on which the special purpose financial statements are prepared , and iii. Additional disclosures beyond those specifically requ ired that may be necessary to achieve fair presentation . 5 . We acknowledge our responsibility for the design , implementation , and maintenance of internal control to prevent and detect fraud . 6. All events subsequent to the date of the financial statements and for which the contractual provisions of the agreement between the Illinois Department of Transportation and the City of Galesburg , Illinois requires adjustment or disclosure have been adjusted or disclosed. No other events , including instances of noncompliance, have occurred subsequent to the balance sheet date and through the date of this letter that would require adjustment to or disclosure in the aforementioned financial statements . 7. All material transactions have been recorded in the accounting records and are reflected in the financial statements . 8 . All known aud it and bookkeeping adjustments have been included in our financial statements , and we are in agreement with those adjustments . 9. We are not aware of any known actual , possible , pending , or threatened litigation , claims , or assessments or unasserted claims or assessments that are required to be accrued or disclosed in the financial statements in accordance with the contractual provisions of the agreement between the Illinois Department of Transportat ion and the City of Galesburg , Ill inois , and we have not consulted a lawyer concerning litigation , claims , or assessments . Information Provided 10 . We have provided you with : a . Access to all information , of which we are aware , that is relevant to the preparation and fair presentation of the financial statements , such as financial records and related data , documentation, and other matters . b. Additional information that you have requested from us for the purpose of the audit. c . Unrestricted access to persons within the entity from whom you determined it necessary to obtain aud it evidence . d . Minutes of the meetings of Galesburg Transit or summaries of actions of recent meetings for which minutes have not yet been prepared. Baker Tilly Virchow Krause , LLP December 4 , 2019 Page 3 11. We have not completed an assessment of the risk that the financ ial statements may be materially misstated as a result of fraud . 12 . We have no knowledge of any fraud or suspected fraud that affects the entity and involves : a . Management , b. Employees who have s ignificant roles in internal control , or c . Others where the fraud could have a material effect on the financial statements . 13. We have no knowledge of any allegations of fraud or suspected fraud affecting the entity received in communications from employees , former employees , regulators , or others . 14 . We have no knowledge of known instances of noncompliance or suspected noncompliance with provis ions of laws , regulations , contracts , or grant agreements , or abuse , whose effects should be considered when preparing financial statements. 15 . There are no known related parties or related party relationships and transactions of which we are aware . Other 16 . There have been no communications from regulatory agencies concerning noncompliance with , or deficiencies in , financial reporting practices . 17 . We have a process to track the status of audit findings and recommendations. 18 . We have identified to you any previous financial audits , attestation engagements , and other studies related to the audit objectives and whether related recommendations have been implemented. 19 . We have provided our views on reported findings , conclus ions , and recommendat ions , as well as our planned corrective actions , for our report . 20. We are responsible for compliance with federal , state , and local laws , regulations , and provisions of contracts and grant agreements applicable to us , including tax or debt limits , debt contracts , and IRS arbitrage regulations ; and we have identified and disclosed to you all federal , state , and local laws , regulations and provisions of contracts and grant agreements that we believe have a direct and material effect on the determination of financial statement amounts or other financial data significant to the audit objectives , includ ing legal and contractual provisions for reporting specific activities in separate funds. 21. There are no : a . Violations or possible violations of budget ord inances , federal , state , and local laws or regulations (including those pertaining to adopting , approving and amending budgets), provisions of contracts and grant agreements , tax or debt limits , and any related debt covenants whose effects should be considered for disclosure in the financial statements or as a basis for recording a loss contingency, or for reporting on noncompliance , except those already disclosed in the financial statement, if any. b. Rates being charged to customers other than the rates as authorized by the applicable authoritative body. Baker Tilly Virchow Krause , LLP December 4 , 2019 Page 4 22. In regards to the nonattest services performed by you listed below , we have 1) accepted all management responsibility ; 2) designated an individual with suitable skill , knowledge , or experience to oversee the services ; 3) evaluated the adequacy and results of the services performed , and 4) accepted responsibility for the results of the services . a . Financial statement preparation None of these nonattest services constitute an audit under generally accepted auditing standards , includ ing Government Auditing Standards. 23. The City of Galesburg has satisfactory title to all owned assets , and there are no liens or encumbrances on such assets nor has any asset been pledged as collateral. 24 . The City of Galesburg has complied with all aspects of contractual agreements that would have a material effect on the financial statement in the event of noncompliance . 25 . Expenses have been appropriately classified in or allocated to functions and programs in the statement of activities , and allocations have been made on a reasonable basis . 26 . Revenues are appropriately classified in the Section 5311 Annual Financial Report and Grant Re imbursements within program revenues and general revenues . Sincerely , City of Galesburg Signed :~ Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2018 Baker Tilly Virchow Krause, LLP Page 1 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Independent Auditors’ Report To the City Council City of Galesburg, Illinois We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the Section 5311 Annual Financial Report and Grant Reimbursement of the City of Galesburg, Illinois Nonmetro Area Transportation Operating and Administrative Assistance Grant Agreement, Contract #4975 and #4919 (the “Project”), as of and for the year ended June 30, 2019, and the related notes to the financial statements, and have issued our report thereon dated December 4, 2019. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the Project’s internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Project’s internal control. Accordingly, we do not express an opinion on the effectiveness of the Project’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. We did identify certain deficiencies in internal control, described in the accompanying schedule of findings and responses as items 2019-001 and 2019-002 that we consider to be significant deficiencies. To the City Council City of Galesburg Page 2 Compliance and Other Matters As part of obtaining reasonable assurance about whether the Project’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. The Project’s Response to Findings The Project’s responses to the findings identified in our audit are described in the accompanying schedules of findings and responses. The Project’s responses were not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on them. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Oak Brook, Illinois December 4, 2019 CITY OF GALESBURG, ILLINOIS NONMETRO AREA TRANSPORTATION OPERATING AND ADMINISTRATIVE ASSISTANCE GRANT AGREEMENT, CONTRACT #4975 and #4919 SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30, 2019 Page 3 Finding No. 2019-001: Segregation of Duties – Galesburg Transit Significant Deficiency Criteria: Within smaller organizations such as Galesburg Transit, it is difficult to adequately divide the internal control responsibilities within Galesburg Transit’s staff. In an ideal situation, Galesburg Transit would segregate the duties of authorization, bookkeeping, and custody. Condition: Galesburg Transit does not have adequate segregation of duties in the area of journal entries. Cause: Galesburg operates its accounting department with essentially one individual. Cost limitations and personnel constraints limit additional employees necessary for proper segregation of duties. Effect: Inadequate segregation of duties can lead to misstatements of financial information. Project Response: Galesburg Transit utilizes several compensating controls, including periodic (quarterly) reviews of journal entries by the outsourced accountant, monthly review of payroll listings by management, and documentation of invoice review by management as well as requiring 2 signatures on all checks. These controls serve to mitigate exposure to risk. Galesburg Transit will continue to review the costs and benefits associated with increased monitoring controls since, due to the size of Galesburg Transit, ideal segregation may not be possible. CITY OF GALESBURG, ILLINOIS NONMETRO AREA TRANSPORTATION OPERATING AND ADMINISTRATIVE ASSISTANCE GRANT AGREEMENT, CONTRACT #4975 and #4919 SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30, 2019 Page 4 Finding No. 2019-002 Segregation of Duties – City of Galesburg Significant Deficiency Criteria: The City should maintain proper segregation of duties related to the initiation, execution, approval and recording of transactions. Condition: The employee who reviews all journal entries prepared by other employees also prepares journal entries that contain no documented review by someone other than her. Cause: The City has a relatively small staff in the Finance Department that results in difficulties properly segregating duties. Effect: The absence of these controls could result in errors to financial data or could allow the misappropriation of City assets to be concealed. Project Response: The Director of Finance will continue to review the monthly general ledger which encompasses the review of the journal entries made by the Senior Accountant. A Staff Accountant is also reviewing the revenue and expenditure accounts as an additional review of transactions. Finance staff reconciling cash accounts review any entries being made by the Senior Accountant during their bank reconciliation. Also, in the City’s fiscal year 2017, an electronic review documentation by the Senior Accountant and the Director of Finance and Information Systems was implemented for the bank reconciliations’ review process. Page 1 RECEIVABLE BALANCE JUNE 30, 2018 18,640$ PAYMENT MADE BY GALESBURG TRANSIT, INC. January 11, 2019 (18,640) PAYMENT MADE BY CITY TO GALESBURG TRANSIT, INC. July 2018 68,147$ August 2018 68,147 September 2018 68,147 October 2018 68,147 November 2018 68,147 December 2018 98,147 January 2019 98,890 February 2019 75,000 March 2019 75,000 April 2019 75,000 May 2019 75,000 June 2019 130,000 967,772 OPERATING LOSS OF GALESBURG TRANSIT, INC.(846,822) RECEIVABLE BALANCE JUNE 30, 2019 120,950$ CITY OF GALESBURG, ILLINOIS RECEIVABLE FROM GALESBURG TRANSIT, INC. June 30, 2019 Page 2 Admin Bus Quarter Income Expense Expense July 1, 2018 to September 30, 2018 12,573$ 29,741$ 214,334$ October 1, 2018 to December 31, 2018 21,252 27,144 191,716 January 1, 2019 to March 31,2019 13,093 24,628 187,151 April 1, 2019 to June 30, 2019 15,082 26,437 207,671 TOTAL REVENUE 62,000$ 107,950$ 800,872$ TOTAL EXPENSES 908,822$ NET LOSS FROM OPERATIONS (846,822)$ CITY OF GALESBURG, ILLINOIS OPERATING LOSS OF GALESBURG TRANSIT, INC. Year ended June 30, 2019 User: Printed:12/31/2019 - 3:29PM tmiller Transactions by Account Batch:00006.01.2020 Accounts Payable Account Number Vendor AmountDescription PO NoDate 001-0000-10701-00 Cloudbakers 5 New GSuite Users 150.00 150.0001/01/2020 001-0000-10801-00 Advance Auto Parts Bulbs 41.98 41.9812/30/2019 001-0000-10801-00 Advance Auto Parts Wiper blades 56.22 56.2212/30/2019 001-0000-10801-00 Advance Auto Parts Headlamps 36.38 36.3812/30/2019 001-0000-10801-00 Nichols Diesel Service, Inc.Fuel filters 238.24 238.2412/30/2019 001-0000-10802-00 Herr Petroleum Corp 7600 gal reg n/l eth 15,477.40 0000091307 15,477.4012/30/2019 $16,000.22Subtotal for Division: 0000 001-0105-54500-00 John Pritchard Meals, lodging, train,cab- IML Munc Policy Mtg-Chgo-Mayor 262.26 262.2612/30/2019 001-0105-61000-00 Office Specialists, Inc.Calendars 112.30 112.3012/30/2019 $374.56Subtotal for Division: 0105 001-0110-61000-00 Office Specialists, Inc.Hanging folders, note pads 22.97 22.9712/30/2019 001-0110-61000-00 Office Specialists, Inc.Folders 15.49 15.4912/30/2019 $38.46Subtotal for Division: 0110 001-0115-51000-00 Knox County Recorders Office 11/19 Laredo 20.75 20.7512/30/2019 001-0115-54500-00 Kelli Bennewitz Mileage - CIMCO Mtg- Chillicothe- KelliB 67.28 67.2812/30/2019 001-0115-61000-00 Office Specialists, Inc.Calendars 36.67 36.6712/30/2019 001-0115-61000-00 Office Specialists, Inc.Jumbo clips 5.39 5.3912/30/2019 $130.09Subtotal for Division: 0115 001-0120-55800-00 Engagedly Inc 2020 Engagedly platform annual subscription fees 6,000.00 0000091572 6,000.0001/01/2020 001-0120-56506-00 Consociate-Dansig 12/19 FSA Admin Fee 95.00 95.0012/30/2019 001-0120-61000-00 Office Specialists, Inc.Folders 6.99 6.9912/30/2019 $6,101.99Subtotal for Division: 0120 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 1 20-8000 Account Number Vendor AmountDescription PO NoDate 001-0145-51000-00 Petentler Investigations Summons 100.80 100.8012/30/2019 001-0145-51010-00 Law Offices of Miller, Hall & Triggs 11/19 Legal Service 990.00 990.0012/30/2019 001-0145-61000-00 Office Specialists, Inc.Folders 21.99 21.9912/30/2019 $1,112.79Subtotal for Division: 0145 001-0160-51300-00 Petty Cash - City Clerk Knox Co Recorder - recording fee 63.00 63.0012/30/2019 001-0160-51500-00 Register Mail, Inc.Notice to bidders ad #2001304 81.32 81.3212/30/2019 001-0160-59523-00 Galesburg Downtown Council 2018 Property Tax Levy Interest - Add'l Maint 53.14 53.1412/30/2019 001-0160-59523-00 Galesburg Downtown Council 2018 Property Tax Levy Interest - Maint 35.42 35.4212/30/2019 001-0160-59523-00 Galesburg Downtown Council ReplacementTax pmt FY2019 556.58 556.5812/30/2019 $789.46Subtotal for Division: 0160 001-0205-51000-00 Collection Professionals, Inc 11/19 Service 309.61 309.6112/30/2019 001-0205-51000-00 Great Eastern Mgmt., Inc.Premier Bank 245.67 245.6712/30/2019 001-0205-51500-00 Register Mail, Inc.Budget avail ad #2001304 79.20 79.2012/30/2019 001-0205-54500-00 Gloria Osborn Mileage - IGFOA Downstate Mtg - Moline - GOsborn 50.46 50.4612/30/2019 $684.94Subtotal for Division: 0205 001-0207-55800-00 Hewlett Packard Enterprise Company 01/20-11/20 HP Maint Agreement 6,391.24 6,391.2401/01/2020 001-0207-55800-00 Granicus Annual Granicus service renewal - 2020 10,655.21 0000091561 10,655.2101/01/2020 001-0207-55800-00 Hewlett Packard Enterprise Company 12/19 HP Maint Agreement 581.02 581.0212/30/2019 $17,627.47Subtotal for Division: 0207 001-0305-55000-00 IL Tax Increment Assoc 01/20-06/20 Dues 425.00 425.0001/01/2020 001-0305-55000-00 IL Tax Increment Assoc 07/19-12/19 Dues 425.00 425.0012/30/2019 001-0305-61000-00 Office Specialists, Inc.Pencils, ink 49.58 49.5812/30/2019 $899.58Subtotal for Division: 0305 001-0306-51000-00 Petty Cash - City Clerk Sec of State - vehicle registration 101.00 101.0012/30/2019 001-0306-51000-00 Knox County Recorders Office 11/19 Laredo 20.75 20.7512/30/2019 001-0306-55400-00 Kendall Zimmerman Remove mattress from curb - 772 Ella 30.00 30.0012/30/2019 001-0306-55400-00 Werner Restoraton Services, Inc.Board up 559 Union St 240.00 240.0012/30/2019 001-0306-55400-00 Werner Restoraton Services, Inc.Board up 231 Cottage Ave 311.93 311.9312/30/2019 001-0306-55400-00 Kendall Zimmerman Remove down tree limbs - 900 Monmouth Blvd 325.00 325.0012/30/2019 001-0306-55400-00 Kendall Zimmerman Remove trash from curb - 1328 Losey 30.00 30.0012/30/2019 001-0306-61000-00 City Blue Technologies, Llc Paper 85.24 85.2412/30/2019 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 2 Account Number Vendor AmountDescription PO NoDate $1,143.92Subtotal for Division: 0306 001-0410-51000-00 Knox County Recorders Office 11/19 Laredo 20.75 20.7512/30/2019 001-0410-61000-00 Office Specialists, Inc.Folders 19.58 19.5812/30/2019 001-0410-61000-00 Office Specialists, Inc.File storage 231.03 231.0312/30/2019 001-0410-61000-00 City Blue Technologies, Llc Paper 85.24 85.2412/30/2019 $356.60Subtotal for Division: 0410 001-0445-55500-00 Bridgestone Americas Tire Operation Flat repair #163 90.00 90.0012/30/2019 001-0445-55700-00 Seneca Companies, Inc Installed new keypad 1,021.06 1,021.0612/30/2019 001-0445-55700-00 Four Seasons Pest Control 11/19 Service 15.00 15.0012/30/2019 001-0445-57500-00 Aramark Uniform Serv. Inc.12/19 Service 48.04 48.0412/30/2019 001-0445-57500-00 Aramark Uniform Serv. Inc.12/19 Service 48.04 48.0412/30/2019 001-0445-61000-00 Office Specialists, Inc.Toner 64.09 64.0912/30/2019 001-0445-62500-00 Martin Sullivan, Inc Credit for overpayment on 451264 -145.24-145.2412/19/2019 001-0445-62500-00 Napa Auto Parts Belt tensioner #468 71.48 71.4812/30/2019 001-0445-62500-00 Nichols Diesel Service, Inc.Air dryer #163 242.70 242.7012/30/2019 001-0445-62500-00 Advance Auto Parts Cabin filter #170 7.84 7.8412/30/2019 001-0445-62500-00 Advance Auto Parts Fuel filter #170 32.82 32.8212/30/2019 001-0445-62500-00 Advance Auto Parts Oil seal #467 27.98 27.9812/30/2019 001-0445-62500-00 Advance Auto Parts Brake pads, brake rotor #467 161.17 161.1712/30/2019 001-0445-63000-00 Airgas Mid America Inc Acetylene, oxygen, argon, CO2 37.65 37.6512/30/2019 001-0445-63000-00 Batterton Auto Supply Misc supplies 12.80 12.8012/30/2019 001-0445-67500-00 Aramark Uniform Serv. Inc.5 pr navy work pants - DPruett 180.94 180.9412/30/2019 001-0445-67500-00 Aramark Uniform Serv. Inc.5 pr navy work pants - MTalbert 180.94 180.9412/30/2019 001-0445-67500-00 Aramark Uniform Serv. Inc.5 pr navy work pants - DWatkins 180.94 180.9412/30/2019 $2,278.25Subtotal for Division: 0445 001-0450-49500-00 John Whetstine 2018 Education reimbursement 150.00 150.0012/30/2019 001-0450-49500-00 John Whetstine 2019 Education reimbursement 150.00 150.0012/30/2019 001-0450-49500-00 Marcus Wooldridge 2019 Education reimbursement 150.00 150.0012/30/2019 001-0450-49500-00 Marcus Wooldridge 2018 Education reimbursement 150.00 150.0012/30/2019 001-0450-49500-00 Alex Lozano Education expense reimbursement 150.00 150.0012/30/2019 001-0450-55700-00 Four Seasons Pest Control 11/19 Service 15.00 15.0012/30/2019 001-0450-55700-00 Howe Overhead Doors, Inc.Replacement operator motor for salt shed garage door 3,500.00 0000091554 3,500.0012/30/2019 001-0450-59300-00 Office Specialists, Inc.First aid supplies 76.12 76.1212/30/2019 001-0450-61000-00 Office Specialists, Inc.Appt book 24.15 24.1512/30/2019 001-0450-62500-00 Advance Auto Parts Oil filter #112 21.52 21.5212/30/2019 001-0450-62500-00 Advance Auto Parts Wire #301 29.38 29.3812/30/2019 001-0450-62500-00 Wight Chevrolet, Inc.Wheel speed sensor #111 73.89 73.8912/30/2019 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 3 Account Number Vendor AmountDescription PO NoDate 001-0450-62500-00 Nichols Diesel Service, Inc.Cab valve #108 199.50 199.5012/30/2019 001-0450-62500-00 The Parts House, Inc.Marker tip #111 4.80 4.8012/30/2019 001-0450-62500-00 Mutual Wheel Co., Inc.Strobe light #301 528.00 528.0012/30/2019 001-0450-62500-00 Yemm Ford, Inc Solenoid #301 70.88 70.8812/30/2019 001-0450-62500-00 Nichols Diesel Service, Inc.Exhaust clamp #107 42.20 42.2012/30/2019 001-0450-62500-00 Bridgestone Americas Tire Operation 4 tires for unit #120 4,510.12 0000091550 4,510.1212/30/2019 001-0450-62500-00 Hydraulic & Industrial Products, LLC Hose #111 52.08 52.0812/30/2019 001-0450-66500-00 Galesburg Electric, Inc.Marking flags 96.12 96.1212/30/2019 001-0450-66500-00 Galesburg Electric, Inc.Misc tools 170.59 170.5912/30/2019 $10,164.35Subtotal for Division: 0450 001-0505-51000-00 Campion, Barrow & Assoc.Law Enforcement Testing 850.00 850.0012/30/2019 001-0505-51000-00 Petty Cash - City Clerk Knox Co Clerk - notary fee - RFulton 8.00 8.0012/30/2019 $858.00Subtotal for Division: 0505 001-0510-49500-00 Jason Shaw Education reimbursement 300.00 300.0012/30/2019 001-0510-51000-00 Norm's Towing and Recovery Tow vehicle for impound #18-5672 125.00 125.0012/30/2019 001-0510-51000-00 Bridgeway Training Services 57lbs secure document destruction 8.55 8.5512/30/2019 001-0510-52300-00 Ferrellgas Co.Propane 213.67 213.6712/30/2019 001-0510-54500-00 Joe Matuszyk Meals - Crash Recon 1 - E Moline - JMatuszyk 35.00 35.0012/30/2019 001-0510-54500-00 Joe Matuszyk Meals - Crash Recon 1 - E Moline - JMatuszyk 35.00 35.0012/30/2019 001-0510-54500-00 Jason Shaw Meals - Internal Affairs training - Urbana- JShaw 59.00 59.0012/30/2019 001-0510-54500-00 Christopher Hootman Meals - Crash Recon 1 - E Moline - CHootman 35.00 35.0012/30/2019 001-0510-54500-00 Christopher Hootman Meals - Crash Recon 1 - E Moline - CHootman 35.00 35.0012/30/2019 001-0510-54500-00 Daniel Hostens Meals - Internal Affairs Training - Urbana- DHostens 59.00 59.0012/30/2019 001-0510-55000-00 Motorola Solutions, Inc 12/19 Service 195.00 195.0012/30/2019 001-0510-55700-00 Four Seasons Pest Control 12/19 Service 15.00 15.0012/30/2019 001-0510-57000-00 Envision Insurance Group Notary Renewal - RIdle 30.00 30.0012/30/2019 001-0510-57000-00 Secretary of State Notary - R Idle 10.00 10.0012/30/2019 001-0510-61000-00 Office Specialists, Inc.Coffee filters 14.00 14.0012/30/2019 001-0510-62500-00 Yemm Ford, Inc Composite headlamp #6 522.94 522.9412/30/2019 001-0510-62500-00 Yemm Ford, Inc Steering gear #22 1,229.00 1,229.0012/30/2019 001-0510-65500-00 Galesburg Electric, Inc.Anchors 48.00 48.0012/30/2019 001-0510-67500-00 Artistic Engraving Chief hat shield, gold stars 456.45 456.4512/30/2019 001-0510-67500-00 Midwest Uniform Supply, Inc Tactical polos - TSmith 55.98 55.9812/30/2019 001-0510-67500-00 Artistic Engraving Chief hat shield 71.52 71.5212/30/2019 001-0510-67500-00 Ray O'Herron Co., Inc.Bullet proof vests 1,982.76 1,982.7612/30/2019 001-0510-67500-00 Artistic Engraving Gold stars 264.02 264.0212/30/2019 $5,799.89Subtotal for Division: 0510 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 4 Account Number Vendor AmountDescription PO NoDate 001-0525-54700-00 Royce Kunkle 12/19 Mileage Reimbursement 95.12 95.1212/30/2019 $95.12Subtotal for Division: 0525 001-0550-61000-00 Office Specialists, Inc.Toner 189.13 189.1312/30/2019 001-0550-61000-00 Office Specialists, Inc.Paper, toner, tape, note pads 412.10 412.1012/30/2019 001-0550-61000-00 Office Specialists, Inc.Toner, folders, hilighters, markers 1,133.55 1,133.5512/30/2019 001-0550-61700-00 CDW Computer Centers, Inc.Laptops, wireless keyboard/mouse, speakers, monitors 2,326.92 2,326.9212/30/2019 001-0550-61700-00 CDW Computer Centers, Inc.Office Pro Plus 2019 677.76 677.7612/30/2019 $4,739.46Subtotal for Division: 0550 001-0605-51000-00 Knox Clinic Corp 2019 NFPA Fire Department Exams as per proposal 818.74 0000091523 818.7412/30/2019 001-0605-51000-00 Knox Clinic Corp 2019 NFPA Fire Department Exams as per proposal 409.37 0000091523 409.3712/30/2019 001-0605-51000-00 Knox Clinic Corp 2019 NFPA Fire Department Exams as per proposal 10,397.61 0000091523 10,397.6112/30/2019 001-0605-51000-00 Knox Clinic Corp 2019 NFPA Fire Department Exams as per proposal 320.04 0000091523 320.0412/30/2019 001-0605-54500-00 University of Illinois Basic Firefighter Academy - JPainter @01095967 4,100.00 4,100.0012/30/2019 001-0605-55000-00 Galesburg Lions Club Annual Dues - RHovind 100.00 100.0001/01/2020 001-0605-55500-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 60.00 60.0012/30/2019 001-0605-55500-00 Nichols Diesel Service, Inc.Repairs to unit #52 810.57 810.5712/30/2019 001-0605-55700-00 Four Seasons Pest Control 11/19 Service 20.00 20.0012/30/2019 001-0605-55700-00 AMP Electrical Services, Inc.Install kitchen faucet - Brooks 180.00 180.0012/30/2019 001-0605-55700-00 AMP Electrical Services, Inc.Install unit heater, thermostat 1,980.00 1,980.0012/30/2019 001-0605-55700-00 Four Seasons Pest Control 11/19 Service 15.00 15.0012/30/2019 001-0605-55700-00 Four Seasons Pest Control 11/19 Service 15.00 15.0012/30/2019 001-0605-55700-00 Four Seasons Pest Control 11/19 Service 15.00 15.0012/30/2019 001-0605-55800-00 Cloudbakers GSuite License 15.00 15.0012/30/2019 001-0605-55800-00 Cloudbakers 01/01/20-02/13/20 - GSuite License 15.00 15.0001/01/2020 001-0605-62500-00 Advance Auto Parts Battery #56 111.77 111.7712/30/2019 001-0605-65000-00 Office Specialists, Inc.Towels, detergent 140.47 140.4712/30/2019 001-0605-65000-00 Office Specialists, Inc.Trigger 4.20 4.2012/30/2019 001-0605-65500-00 Harvey Brothers, Inc.Motor 1,014.00 1,014.0012/30/2019 001-0605-65500-00 David McIntyre Letters for units 50 and 58 1,355.50 1,355.5012/30/2019 001-0605-66000-00 AMP Electrical Services, Inc.Materials to install kitchen faucet - Brooks 32.98 32.9812/30/2019 001-0605-66500-00 Municipal Emergency Services, Inc SCBA Cylinders (60 minute) as per bid 7,176.00 0000091544 7,176.0012/30/2019 001-0605-67500-00 Ray O'Herron Co., Inc.Hat badge - Grodjesk 33.82 33.8212/30/2019 001-0605-67500-00 Benjamin Johnson Safety toe boots 129.99 129.9912/30/2019 001-0605-67500-00 Ray O'Herron Co., Inc.Collar brass 139.18 139.1812/30/2019 001-0605-67500-00 Ray O'Herron Co., Inc.Hat band, button caps - BShmitt 15.65 15.6512/30/2019 001-0605-67500-00 Ray O'Herron Co., Inc.Namebar - Grodjesk 16.25 16.2512/30/2019 001-0605-67500-00 Midwest Uniform Supply, Inc Jobshirt, perf tee - AMcKillip 88.99 88.9912/30/2019 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - RHovind 111.00 111.0012/30/2019 001-0605-67500-00 Midwest Uniform Supply, Inc Jobshirt - DHelvey 74.99 74.9912/30/2019 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 5 Account Number Vendor AmountDescription PO NoDate 001-0605-67500-00 Midwest Uniform Supply, Inc Jobshirt, perf tee, stocking cap - SSelliers 100.99 100.9912/30/2019 001-0605-67500-00 Midwest Uniform Supply, Inc Polo - NWalters 45.99 45.9912/30/2019 001-0605-67500-00 Midwest Uniform Supply, Inc Jobshirt- DPerry 74.99 74.9912/30/2019 001-0605-67500-00 Midwest Uniform Supply, Inc Crewneck - JPendergast 19.99 19.9912/30/2019 001-0605-67500-00 Midwest Uniform Supply, Inc Perf tees - MMcDorman 56.00 56.0012/30/2019 001-0605-67500-00 Midwest Uniform Supply, Inc EMS pants - MCain 119.98 119.9812/30/2019 001-0605-67500-00 Ray O'Herron Co., Inc.Badges - Chief 33.82 33.8212/30/2019 001-0605-67500-00 Midwest Uniform Supply, Inc Jobshirt, perf tees, stocking hat - JPendergast 128.99 128.9912/30/2019 001-0605-68600-00 Office Specialists, Inc.Gloves 55.27 55.2712/30/2019 $30,352.14Subtotal for Division: 0605 $99,547.29Subtotal for Fund: 001 011-0000-66000-00 Compass Mineral America, Inc Salt for the 2019 winter season 20,809.01 0000091535 20,809.0112/30/2019 011-0000-66000-00 Compass Mineral America, Inc Salt for the 2019 winter season 8,696.88 0000091535 8,696.8812/30/2019 011-0000-66000-00 Compass Mineral America, Inc Salt for the 2019 winter season 30,044.41 0000091535 30,044.4112/30/2019 011-0000-66000-00 Compass Mineral America, Inc Salt for the 2019 winter season 21,204.75 0000091535 21,204.7512/30/2019 011-0000-66000-00 Compass Mineral America, Inc Salt for the 2019 winter season 1,752.57 0000091535 1,752.5712/30/2019 011-0000-66000-00 Compass Mineral America, Inc Salt for the 2019 winter season 21,183.73 0000091535 21,183.7312/30/2019 011-0000-66000-00 Galesburg Builders Supply, Inc.4 CY 4000 Psi 521.00 521.0012/30/2019 011-0000-78040-00 Bruner, Cooper and Zuck, Inc.Construction Engineering for the Farnham Street Bridge Project 251.86 0000091192 251.8612/30/2019 $104,464.21Subtotal for Division: 0000 $104,464.21Subtotal for Fund: 011 013-0000-51000-00 Bruner, Cooper and Zuck, Inc.Construction Engineering Services for Lead service line replacem 4,765.50 0000091248 4,765.5012/30/2019 013-0000-51000-00 Bruner, Cooper and Zuck, Inc.Preparation of bid documents and construction engineering servic 3,786.19 0000091431 3,786.1912/30/2019 013-0000-67500-00 Ray O'Herron Co., Inc.Bullet proof vests 1,982.76 1,982.7612/30/2019 $10,534.45Subtotal for Division: 0000 $10,534.45Subtotal for Fund: 013 014-0000-51000-00 Hanson Professional Services, Inc Professional services to address a drainage issue at the East Ma 9,208.73 0000091517 9,208.7312/30/2019 014-0000-51000-00 US Sterling Capital Corp., Inc.First Western Federal Savings 240.66 240.6612/30/2019 014-0000-51000-00 US Sterling Capital Corp., Inc.York State Bank 240.66 240.6612/30/2019 014-0000-51000-00 Bruner, Cooper and Zuck, Inc.2019 Asphalt and Concrete material testing 1,141.09 0000091406 1,141.0912/30/2019 014-0000-64500-00 Impact Recovery Systems In-street street signs 1,534.00 1,534.0012/30/2019 014-0000-65000-00 Office Specialists, Inc.Misc cleaning supplies 123.32 123.3212/30/2019 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 6 Account Number Vendor AmountDescription PO NoDate 014-0000-66000-00 Galesburg Builders Supply, Inc.4 CY 4000 Psi 277.00 277.0012/30/2019 014-0000-66000-00 Galesburg Electric, Inc.LED lights 449.28 449.2812/30/2019 014-0000-66000-00 Galesburg Electric, Inc.Misc supplies 168.54 168.5412/30/2019 014-0000-66000-00 Galesburg Builders Supply, Inc.2 CY 4000 Psi 138.50 138.5012/30/2019 014-0000-66500-00 Galesburg Electric, Inc.Receptacles 138.10 138.1012/30/2019 014-0000-66500-00 Galesburg Electric, Inc.Socket 6.86 6.8612/30/2019 $13,666.74Subtotal for Division: 0000 $13,666.74Subtotal for Fund: 014 016-0000-51000-00 Norm's Towing and Recovery Tow vehicle for impound #19-11502 125.00 125.0012/30/2019 016-0000-61700-00 Tyler Technologies, Inc E-Citation Software/Hardware/Installation/Training as per your p 1,327.01 0000091335 1,327.0112/30/2019 016-0000-66500-00 East Coast Rescue Solutions Forcible Entry Door Simulator - Add Strike Plate 595.00 0000091542 595.0012/30/2019 016-0000-66500-00 East Coast Rescue Solutions Forcible Entry Door Simulator (1/2 of cost) 3,197.50 0000091542 3,197.5012/30/2019 $5,244.51Subtotal for Division: 0000 $5,244.51Subtotal for Fund: 016 018-0000-62500-00 Key Equipment & Supply Co Carbide dirt shoe #128 931.25 931.2512/30/2019 018-0000-62500-00 Hydraulic & Industrial Products, LLC Hose #125 55.50 55.5012/30/2019 $986.75Subtotal for Division: 0000 $986.75Subtotal for Fund: 018 019-1905-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 583.00 583.0012/30/2019 019-1905-55000-00 Illinois Associaton of Park Districts 2020 Membership Dues 663.56 663.5601/01/2020 019-1905-61000-00 Office Specialists, Inc.Binders 12.72 12.7212/30/2019 019-1905-61000-00 Office Specialists, Inc.VM msg books 8.12 8.1212/30/2019 019-1905-61000-00 Office Specialists, Inc.Misc supplies 88.31 88.3112/30/2019 $1,355.71Subtotal for Division: 1905 019-1910-55700-00 Four Seasons Pest Control 11/19 Service 30.00 30.0012/30/2019 019-1910-55700-00 Johnson Controls Fire Protection LP 2020 Fire Alarm Test & Inspect 2,450.51 2,450.5101/01/2020 019-1910-59300-00 Getz Fire Equipment Co., Inc.First aid supplies 44.65 44.6512/30/2019 019-1910-66000-00 Galesburg Electric, Inc.Motion sensor, receptacle, deco plate 303.86 303.8612/30/2019 $2,829.02Subtotal for Division: 1910 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 7 Account Number Vendor AmountDescription PO NoDate 019-1911-55700-00 Mechanical, Inc Maint to condensing unit and AHU 283.75 283.7512/30/2019 019-1911-55700-00 Four Seasons Pest Control 11/19 Service 30.00 30.0012/30/2019 019-1911-55700-00 Mechanical, Inc Maint to IT AC AHU units 283.75 283.7512/30/2019 019-1911-55700-00 Johnson Controls Fire Protection LP 2020 Fire Alarm Contract 2,663.80 2,663.8001/01/2020 019-1911-55700-00 Howe Overhead Doors, Inc.Put cables back on drums, set limits 120.00 120.0012/30/2019 019-1911-57500-00 Aramark Uniform Serv. Inc.12/19 Service 15.00 15.0012/30/2019 019-1911-57500-00 Aramark Uniform Serv. Inc.12/19 Service 15.00 15.0012/30/2019 019-1911-57500-00 Aramark Uniform Serv. Inc.12/19 Service 15.00 15.0012/30/2019 019-1911-59300-00 Getz Fire Equipment Co., Inc.First aid supplies 31.50 31.5012/30/2019 019-1911-65000-00 Office Specialists, Inc.Towels 74.75 74.7512/30/2019 019-1911-65000-00 Office Specialists, Inc.Liners, roll towels 71.54 71.5412/30/2019 $3,604.09Subtotal for Division: 1911 019-1915-55700-00 Johnson Controls Security Solutions 11/19-12/19 Recurring Service 165.39 165.3912/30/2019 019-1915-55700-00 Four Seasons Pest Control 12/19 Service 40.00 40.0012/30/2019 019-1915-55700-00 Johnson Controls Security Solutions 01/19 Recurring Service 82.70 82.7001/01/2020 019-1915-55700-00 Howe Overhead Doors, Inc.Program remote controls 210.00 210.0012/30/2019 019-1915-55700-00 Four Seasons Pest Control 12/19 Service 30.00 30.0012/30/2019 019-1915-55700-00 Howe Overhead Doors, Inc.Replaced torsion springs 791.61 791.6112/30/2019 019-1915-57500-00 Aramark Uniform Serv. Inc.12/19 Service 45.40 45.4012/30/2019 019-1915-57500-00 Aramark Uniform Serv. Inc.12/19 Service 45.40 45.4012/30/2019 019-1915-57500-00 Aramark Uniform Serv. Inc.12/19 Service 45.40 45.4012/30/2019 019-1915-61000-00 Office Specialists, Inc.Rubberbands 48.00 48.0012/30/2019 019-1915-61000-00 Office Specialists, Inc.Calendar 6.11 6.1112/30/2019 019-1915-62500-00 Nichols Diesel Service, Inc.Elbow #509 19.86 19.8612/30/2019 019-1915-62500-00 Nichols Diesel Service, Inc.Air dryer #509 242.70 242.7012/30/2019 019-1915-62510-00 Herr Petroleum Corp 97.6 diesel #2, 100 gal diesel, 178.5 gal reg unleaded 944.90 0000091303 944.9012/30/2019 019-1915-65000-00 Office Specialists, Inc.Dishsoap, towels 215.06 215.0612/30/2019 $2,932.53Subtotal for Division: 1915 019-1920-55700-00 Four Seasons Pest Control 12/19 Service 15.00 15.0012/30/2019 019-1920-57500-00 Aramark Uniform Serv. Inc.12/19 Service 7.00 7.0012/30/2019 019-1920-57500-00 Aramark Uniform Serv. Inc.12/19 Service 7.00 7.0012/30/2019 019-1920-57500-00 Aramark Uniform Serv. Inc.12/19 Service 7.00 7.0012/30/2019 019-1920-62510-00 Herr Petroleum Corp 232.2 gal diesel #2, 49.9 gal diesel #1, 65.5 gal reg unleaded 897.19 0000091302 897.1912/30/2019 019-1920-63500-00 Advanced Turf Solutions Misc supplies 1,750.00 1,750.0012/30/2019 019-1920-64125-00 Atlantic Coca-Cola Soda 43.40 43.4012/30/2019 019-1920-64125-00 Atlantic Coca-Cola Soda, powerade, tea 351.89 351.8912/30/2019 019-1920-66000-00 MTI Distributing, Inc Timing mech 249.91 249.9112/30/2019 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 8 Account Number Vendor AmountDescription PO NoDate $3,328.39Subtotal for Division: 1920 019-1935-55700-00 Four Seasons Pest Control 12/19 Service 35.00 35.0012/30/2019 019-1935-55700-00 Johnson Controls Fire Protection LP 2020 Sprinkler Test & Inspect 1,354.45 1,354.4501/01/2020 019-1935-57500-00 Aramark Uniform Serv. Inc.12/19 Service 176.90 176.9012/30/2019 019-1935-57500-00 Aramark Uniform Serv. Inc.12/19 Service 176.90 176.9012/30/2019 019-1935-57500-00 Aramark Uniform Serv. Inc.12/19 Service 176.90 176.9012/30/2019 $1,920.15Subtotal for Division: 1935 019-1940-56000-00 Peoria Charter Coach Rental of 2 buses for Michigan Ave Trip 4,100.00 4,100.0012/30/2019 019-1940-64000-00 BSN Sports Corp., Inc.Bball Scorebooks 39.00 39.0012/30/2019 019-1940-64000-00 BSN Sports Corp., Inc.Basketballs 194.97 194.9712/30/2019 019-1940-64000-00 BSN Sports Corp., Inc.Volleyballs 227.72 227.7212/30/2019 019-1940-64000-00 BSN Sports Corp., Inc.Basketballs 194.97 194.9712/30/2019 019-1940-64125-00 Atlantic Coca-Cola Powerade 100.20 100.2012/30/2019 019-1940-64125-00 Atlantic Coca-Cola Powerade 100.20 100.2012/30/2019 $4,957.06Subtotal for Division: 1940 019-1945-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 65.00 65.0012/30/2019 019-1945-55700-00 Four Seasons Pest Control 12/19 Service 20.00 20.0012/30/2019 019-1945-64000-00 BSN Sports Corp., Inc.Tennis balls 112.13 112.1312/30/2019 019-1945-66000-00 Galesburg Electric, Inc.LED panel 87.38 87.3812/30/2019 $284.51Subtotal for Division: 1945 019-1950-55700-00 J.P. Benbow, Inc.Installed vent motor 770.52 770.5212/30/2019 019-1950-55700-00 Four Seasons Pest Control 12/19 Service 25.00 25.0012/30/2019 $795.52Subtotal for Division: 1950 019-1955-55700-00 Four Seasons Pest Control 12/19 Service 15.00 15.0012/30/2019 019-1955-55700-00 J.P. Benbow, Inc.Replaced motor starter 517.21 517.2112/30/2019 019-1955-68500-00 Hawkins, Inc Misc chemicals 112.50 112.5012/30/2019 019-1955-68500-00 Tri-State Water Chlorine 25.00 25.0012/30/2019 $669.71Subtotal for Division: 1955 019-1960-55700-00 J.P. Benbow, Inc.Install condensate pump and motor 2,045.00 2,045.0012/30/2019 019-1960-55700-00 Four Seasons Pest Control 12/19 Service 15.00 15.0012/30/2019 019-1960-64125-00 Gold Medal - Central Illinois, LLC Misc concessions 99.21 99.2112/30/2019 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 9 Account Number Vendor AmountDescription PO NoDate $2,159.21Subtotal for Division: 1960 019-1965-55700-00 Four Seasons Pest Control 11/19 Service 20.00 20.0012/30/2019 019-1965-57500-00 Aramark Uniform Serv. Inc.12/19 Service 29.98 29.9812/30/2019 019-1965-57500-00 Aramark Uniform Serv. Inc.12/19 Service 29.98 29.9812/30/2019 019-1965-57500-00 Aramark Uniform Serv. Inc.12/19 Service 29.98 29.9812/30/2019 $109.94Subtotal for Division: 1965 019-1970-55700-00 J.P. Benbow, Inc.Cleaned out sink drain 96.00 96.0012/30/2019 019-1970-62500-00 Martin Sullivan, Inc Injectors #352 316.34 316.3412/30/2019 019-1970-62500-00 Nichols Diesel Service, Inc.Snow door motor #351 629.58 629.5812/30/2019 $1,041.92Subtotal for Division: 1970 019-1975-61000-00 Office Specialists, Inc.Calendar, planner 20.48 20.4812/30/2019 019-1975-62500-00 Nichols Diesel Service, Inc.Air dryer #106 242.70 242.7012/30/2019 019-1975-65000-00 Office Specialists, Inc.Towels 21.47 21.4712/30/2019 $284.65Subtotal for Division: 1975 $26,272.41Subtotal for Fund: 019 021-0000-66500-00 East Coast Rescue Solutions Forcible Entry Door Simulator (1/2 of cost) 3,197.50 0000091542 3,197.5012/30/2019 $3,197.50Subtotal for Division: 0000 $3,197.50Subtotal for Fund: 021 023-0000-55420-00 Klingner & Associates P.C.Asbestos inspection and abatement 4,376.08 4,376.0812/30/2019 023-0000-55420-00 Lee Hood Demolition of 426 S Chambers St (as per specifications) 16,000.00 0000091472 16,000.0012/30/2019 $20,376.08Subtotal for Division: 0000 $20,376.08Subtotal for Fund: 023 024-0000-52300-00 Ameren Illinois 11/19 Heat #3293493011 62.05 62.0511/30/2019 024-0000-55700-00 Lambasio, Inc.Service call for furnace 91.00 91.0012/30/2019 024-0000-55700-00 Lambasio, Inc.Maint to furnace 227.50 227.5012/30/2019 024-0000-88300-00 Breslin's Floor Covering, Inc 01/20 Parking Lot Lease 537.58 537.5801/01/2020 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 10 Account Number Vendor AmountDescription PO NoDate $918.13Subtotal for Division: 0000 $918.13Subtotal for Fund: 024 030-0000-20102-00 Baker Tilly Virchow Krause, LLP Services for 06/30/19 Galesburg Transit Audit 2,750.00 2,750.0012/30/2019 $2,750.00Subtotal for Division: 0000 030-0320-61000-00 Office Specialists, Inc.Electric sharpener 43.25 43.2512/30/2019 030-0320-61000-00 Office Specialists, Inc.Chair 199.91 199.9112/30/2019 030-0320-65000-00 Office Specialists, Inc.Towels, tissue 235.38 235.3812/30/2019 $478.54Subtotal for Division: 0320 030-0370-59410-00 Galesburg Transit 01/20 Transit Contract 123,025.00 123,025.0001/01/2020 $123,025.00Subtotal for Division: 0370 $126,253.54Subtotal for Fund: 030 049-0000-20103-00 Hein Construction Co, Inc Retainage - Repairs to wall at 120 E Main Street -8,347.18-8,347.1812/30/2019 049-0000-51000-00 Bruner, Cooper and Zuck, Inc.120 E Main St Inspection 552.39 552.3912/30/2019 049-0000-55700-00 Hein Construction Co, Inc Repairs to wall at 120 E Main Street as per agreed upon work 83,471.76 0000091496 83,471.7612/30/2019 049-0000-55700-00 Pat Service Co Asbestos clearing - 120 E Main St 550.00 550.0012/30/2019 $76,226.97Subtotal for Division: 0000 $76,226.97Subtotal for Fund: 049 053-0000-66000-00 Breslin's Floor Covering, Inc Carpet and kickplate replacement in Police Chief's office 2,464.98 0000091506 2,464.9812/30/2019 $2,464.98Subtotal for Division: 0000 $2,464.98Subtotal for Fund: 053 057-0000-61700-00 Thompson Electronics Company City Hall audio visual (AV) system upgrade installation and inte 102,649.00 0000091558 102,649.0012/30/2019 057-0000-61700-00 CDW Computer Centers, Inc.Monitors, hard drive 1,997.53 1,997.5312/30/2019 057-0000-61700-00 SHI International Corporation HPE Network adapter 1,499.99 1,499.9912/30/2019 $106,146.52Subtotal for Division: 0000 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 11 Account Number Vendor AmountDescription PO NoDate $106,146.52Subtotal for Fund: 057 059-0000-71000-00 Klingner & Associates P.C.Additional architectural work for water play feature. 1,095.88 0000091235 1,095.8812/30/2019 059-0000-76000-00 Hutchison Engineering, Inc Add'l survey work forf ITEP Grant for South Lake Storey Road Bik 227.30 0000091375 227.3012/30/2019 $1,323.18Subtotal for Division: 0000 $1,323.18Subtotal for Fund: 059 061-0000-10704-00 Sebis Direct Inc 12/19 Postage for UB bills 7,500.00 7,500.0012/30/2019 061-0000-20101-00 JUDITH ST JOHN Refund Check 29.00 29.0012/11/2019 061-0000-20101-00 GREG GOEHL Refund Check 88.92 88.9212/12/2019 061-0000-20101-00 MICHAEL KEIMIG Refund Check 38.22 38.2212/11/2019 061-0000-20101-00 JODY MURPHY Refund Check 59.18 59.1812/17/2019 061-0000-20101-00 ALAN UNSICKER Refund Check 30.72 30.7212/11/2019 061-0000-20101-00 DEAN HUGHS Refund Check 36.75 36.7512/11/2019 061-0000-20101-00 PATRICK YOUNG Refund Check 62.86 62.8612/12/2019 061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 81.61 81.6112/23/2019 061-0000-20101-00 CHANTEL WILLIAMS Refund Check 77.50 77.5012/23/2019 061-0000-20101-00 DR SUBHASH PARALIKAR Refund Check 115.00 115.0012/11/2019 061-0000-20101-00 LINDA ASBURY Refund Check 37.50 37.5012/11/2019 061-0000-20101-00 FIRST LUTHERAN CHURCH Refund Check 80.63 80.6312/12/2019 061-0000-20101-00 JOSEPH HATHAWAY Refund Check 93.92 93.9212/12/2019 061-0000-20101-00 JASPER ENGLE Refund Check 15.00 15.0012/11/2019 061-0000-20101-00 DEBRA MILLER Refund Check 107.50 107.5012/12/2019 061-0000-20101-00 DONALD GREEN Refund Check 99.49 99.4912/23/2019 061-0000-20101-00 EARLA JEAN CROWELL TRUST, FBO KIARA CROWELRefund Check 16.25 16.2512/23/2019 061-0000-20101-00 EDWARD SANCHEZ Refund Check 2.32 2.3212/23/2019 061-0000-20101-00 BARBARA FOGLESONG Refund Check 104.11 104.1112/12/2019 061-0000-20101-00 JOYCE COFFMAN Refund Check 89.11 89.1112/23/2019 061-0000-20101-00 MATTHEW BERNARDI Refund Check 100.00 100.0012/17/2019 061-0000-20101-00 PATRICIA STRODE Refund Check 130.00 130.0012/23/2019 061-0000-20101-00 CRYSTAL PITMAN Refund Check 56.08 56.0812/11/2019 061-0000-20101-00 JANET EAGLE Refund Check 48.52 48.5212/11/2019 061-0000-20101-00 SHAWNTEE CHURN Refund Check 56.95 56.9512/23/2019 061-0000-20101-00 WILLIAM MITCHELL II Refund Check 64.99 64.9912/23/2019 061-0000-20101-00 MALVIN CHRISTIANSEN Refund Check 91.25 91.2512/23/2019 061-0000-20101-00 JENNIFER WEAVER Refund Check 17.09 17.0912/12/2019 061-0000-20101-00 JERRY HUFF Refund Check 95.36 95.3612/17/2019 061-0000-20101-00 FIRST PRESBYTERIAN CHURCH Refund Check 65.00 65.0012/12/2019 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 12 Account Number Vendor AmountDescription PO NoDate 061-0000-20101-00 MATTHEW MILLER Refund Check 41.78 41.7812/12/2019 061-0000-20101-00 HANNAH HOWERTER Refund Check 77.67 77.6712/11/2019 061-0000-20101-00 MATTHEW LANGWELL Refund Check 41.06 41.0612/12/2019 061-0000-20101-00 MICHAL RUBIN Refund Check 132.55 132.5512/11/2019 061-0000-20101-00 TRAMLAW GALESBURG LLC Refund Check 63.81 63.8112/12/2019 061-0000-20101-00 HAZEL SMITH Refund Check 7.67 7.6712/12/2019 061-0000-20101-00 EVAN JOHNSON Refund Check 81.72 81.7212/12/2019 061-0000-20101-00 HUMBERTO BERMUDEZ Refund Check 66.25 66.2512/12/2019 061-0000-20101-00 JUDITH RADAKOVICH Refund Check 84.82 84.8212/12/2019 061-0000-20101-00 BRITTANY STEGALL Refund Check 85.00 85.0012/17/2019 061-0000-20101-00 DAVID DENISAR Refund Check 98.75 98.7512/17/2019 061-0000-20101-00 JEFFREY FISHER Refund Check 10.17 10.1712/12/2019 061-0000-20101-00 DEANNA SHUMAKER Refund Check 76.24 76.2412/17/2019 061-0000-20101-00 WHITNEY FIELDS Refund Check 33.03 33.0312/17/2019 061-0000-20101-00 DANIELLE KROLL Refund Check 86.91 86.9112/11/2019 061-0000-20101-00 JOYCE LAWSON Refund Check 25.00 25.0012/17/2019 061-0000-20101-00 DOROTHY MILLER Refund Check 19.11 19.1112/18/2019 061-0000-20101-00 COLTEN TRACY Refund Check 25.20 25.2012/12/2019 061-0000-20101-00 MARCIA MCROBERTS-BENKER Refund Check 93.75 93.7512/18/2019 061-0000-20101-00 KATHERINE STONEKING Refund Check 98.75 98.7512/18/2019 061-0000-20101-00 JOSEPH RICKEY Refund Check 62.85 62.8512/17/2019 061-0000-20101-00 JOSEPH ROSENBERG Refund Check 41.25 41.2512/11/2019 061-0000-20101-00 GARLAND KNOTT Refund Check 151.78 151.7812/17/2019 061-0000-51000-00 Bruner, Cooper and Zuck, Inc.Water main design on S Seminary Street from Berrien to Fifth Str 7,153.37 0000091515 7,153.3712/30/2019 061-0000-51000-00 Collection Professionals, Inc 11/19 Service 77.09 77.0912/30/2019 061-0000-51000-00 Knox County Recorders Office 11/19 Laredo 20.75 20.7512/30/2019 061-0000-51000-00 US Sterling Capital Corp., Inc.Pacific Enterprise Bank 200.55 200.5512/30/2019 061-0000-51500-00 Register Mail, Inc.Notice to bidders ad #2001304 121.68 121.6812/30/2019 061-0000-52300-00 Nicor Gas 11/19 Heat #20727010009 68.49 68.4911/30/2019 061-0000-52300-00 Nicor Gas 11/19 Heat #14511554116 1,413.71 1,413.7111/30/2019 061-0000-55500-00 Mechanical, Inc Repairs to triple duty valve 298.75 298.7512/30/2019 061-0000-55500-00 Galesburg Communications, Inc.Repairs to Little York telemetry system 919.45 919.4512/30/2019 061-0000-55500-00 Layne Christensen Company REPAIR OF HC-5 PUMP FOR THE RANNEY COLLECTOR WELL AT THE OQUAWKA 26,169.00 0000091526 26,169.0012/30/2019 061-0000-55700-00 AMP Electrical Services, Inc.Service at 1055 N Cherry St 179.55 179.5512/30/2019 061-0000-55700-00 Four Seasons Pest Control 11/19 Service 30.00 30.0012/30/2019 061-0000-55700-00 Four Seasons Pest Control 11/19 Service 45.00 45.0012/30/2019 061-0000-61000-00 Office Specialists, Inc.Binders, paper, note pads, canned air 124.16 124.1612/30/2019 061-0000-65500-00 Core & Main Battery 170.00 170.0012/30/2019 061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL SI (DELIVERED) 153.94 0000091460 153.9412/30/2019 061-0000-66000-00 Roanoke Concrete Products Co CA-6 CRUSHED WHITE STONE - DELIVERED 914.87 0000091460 914.8712/30/2019 061-0000-68500-00 PDC Laboratories, Inc.Water testing 98.00 98.0012/30/2019 061-0000-68500-00 PDC Laboratories, Inc.Water testing 70.00 70.0012/30/2019 061-0000-68500-00 PDC Laboratories, Inc.Water testing 18.00 18.0012/30/2019 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 13 Account Number Vendor AmountDescription PO NoDate 061-0000-68500-00 PDC Laboratories, Inc.Water testing 70.00 70.0012/30/2019 061-0000-68500-00 IDEXX Distribution Inc.Misc supplies 213.52 213.5212/30/2019 061-0000-68500-00 IDEXX Distribution Inc.Misc supplies 778.05 778.0512/30/2019 $50,303.88Subtotal for Division: 0000 $50,303.88Subtotal for Fund: 061 067-0000-20101-00 MICHAL RUBIN Refund Check 3.37 3.3712/11/2019 067-0000-51000-00 Knox County Recorders Office 11/19 Laredo 20.75 20.7512/30/2019 067-0000-59501-00 Knox County Landfill 11/19 Service 23,702.50 23,702.5012/30/2019 067-0000-59502-00 Waste Management, Inc.12/19 Refuse Contract 161,549.42 161,549.4212/30/2019 $185,276.04Subtotal for Division: 0000 $185,276.04Subtotal for Fund: 067 078-0000-51000-00 OSF Occupational Medicine Pre employment physical 170.00 170.0012/30/2019 078-0000-51000-00 OSF Occupational Medicine Drug Screen 50.00 50.0012/30/2019 078-0000-51000-00 Great Eastern Mgmt., Inc.Eastbank 240.66 240.6612/30/2019 078-0000-51000-00 OSF Occupational Medicine Drug screen 85.00 85.0012/30/2019 078-0000-51000-00 OSF Occupational Medicine Drug Screen 125.00 125.0012/30/2019 078-0000-56531-00 Molyneaux Law Enforcement Liability policy for CY 2020 34,344.00 0000091570 34,344.0001/01/2020 078-0000-56535-00 NES Michigan, Inc.Work comp dos 8/16/19 #1102078-08162019 111.00 111.0012/30/2019 078-0000-56535-00 OSF Medical Group, Inc.Work comp dos 11/26/19 #P366538540 196.63 196.6312/30/2019 078-0000-56535-00 OSF Occupational Medicine Work comp dos 11/21/19 #0007609100 75.13 75.1312/30/2019 078-0000-56535-00 St Mary Medical Center Work comp dos 11/19/19 #5886335300 1,730.06 1,730.0612/30/2019 078-0000-56535-00 Illinois Workers' Compensation Commission 01/19-06/19 Assessments 24.78 24.7812/30/2019 078-0000-56597-00 Traffic Control Corp., Inc.Repairs to signal 296.00 296.0012/30/2019 078-0000-56597-00 Midstate Manufacturing, Inc.Concrete repair to Vets Memorial 2,500.00 2,500.0012/30/2019 078-0000-56597-00 Glasnovich Auto Body Body repair to 2016 Ford Taurus 1,547.70 1,547.7012/30/2019 078-0000-56597-00 Larry Lynch Collision repair of motorhome - MGarrison 975.00 975.0012/30/2019 $42,470.96Subtotal for Division: 0000 $42,470.96Subtotal for Fund: 078 091-0000-20101-00 MICHAL RUBIN Refund Check 0.33 0.3312/11/2019 $0.33Subtotal for Division: 0000 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 14 Account Number Vendor AmountDescription PO NoDate $0.33Subtotal for Fund: 091 Report Total:$875,674.47$875,674.47 AP-Transactions by Account (12/31/2019 - 3:29 PM)Page 15 Date Check #Vendor Name Description Account #Amount 12/12/2019 92126 Secretary of State Replacement plate 001-0450-51000 6.00 12/12/2019 92125 Knox County Recorders Office Record partial releases - 62 Marmac Ct, 52 Marmac Ct 001-0160-51300 126.00 12/12/2019 92125 Knox County Recorders Office File 2 Water/Sewer/Refuse liens 061-0000-51000 63.00 12/12/2019 92125 Knox County Recorders Office File 3 Property Maintenance Liens 001-0160-51300 63.00 12/12/2019 0 Terrance Simmons Officiated WIYBL - 8 games - 12/7 019-1940-51400 200.00 12/12/2019 0 Zach Glison Officiated WIYBL - 4 games - 12/7 019-1940-51400 100.00 12/12/2019 0 Tyler Steck Officiated WIYBL - 8 games - 12/7 019-1940-51400 200.00 12/12/2019 0 Heath Milan Officiated WIYBL - 8 games - 12/7 019-1940-51400 200.00 12/12/2019 0 Christopher Kleine Officiated WIYBL - 4 games - 12/7 019-1940-51400 100.00 12/12/2019 0 Connor Aten Officiated WIYBL - 8 games - 12/7 019-1940-51400 200.00 12/12/2019 0 Grant Aten Officiated WIYBL - 8 games - 12/7 019-1940-51400 200.00 12/12/2019 92127 Town Square Publications LLC Ad in 2020 Chamber of Commerce Publication 019-0000-10701 1,495.00 12/12/2019 0 Daniel Hostens Meals - ILEAS Training - Urbana - DHostens 001-0000-10706 76.00 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 001-0445-52000 310.91 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 001-0450-52000 5,637.36 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 001-0510-52000 97.67 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 001-0605-52000 329.91 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 001-0630-52000 275.70 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 019-1910-52000 1,688.80 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 019-1911-52000 5,101.45 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 019-1915-52000 1,302.61 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 019-1920-52000 759.05 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 019-1925-52000 119.74 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 019-1950-52000 387.30 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 019-1955-52000 1,278.04 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 019-1960-52000 251.48 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 019-1965-52000 32.65 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 019-1970-52000 1,339.23 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 030-0320-52000 267.99 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 030-0370-52000 625.30 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 024-0000-52000 35.89 12/12/2019 92124 Illinois Power Marketing 11/19 Electricity #GMCGAL1003 024-0000-52000 43.75 12/12/2019 92123 Ameren Illinois 11/19 Electricity #01147-55694 001-0450-52000 16,407.01 12/12/2019 92123 Ameren Illinois 11/19 Electricity #01147-55694 001-0605-52000 481.59 12/12/2019 92123 Ameren Illinois 11/19 Electricity #01147-55694 001-0630-52000 35.89 12/12/2019 92123 Ameren Illinois 11/19 Electricity #01147-55694 019-1915-52000 245.76 12/12/2019 92123 Ameren Illinois 11/19 Electricity #01147-55694 019-1935-52000 789.51 12/12/2019 92123 Ameren Illinois 11/19 Electricity #01147-55694 019-1945-52000 1,056.11 12/12/2019 92123 Ameren Illinois 11/19 Electricity #01147-55694 019-1965-52000 120.26 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 001-0445-52300 356.21 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 001-0450-52300 781.68 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 001-0510-52300 129.45 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 001-0605-52300 553.15 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 001-0630-52300 72.04 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 019-1910-52300 883.60 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 019-1915-52300 662.19 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 019-1935-52300 540.57 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 019-1945-52300 1,045.00 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 019-1950-52300 192.62 Advance Checks and ACH Payments as of 12/31/2019 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 019-1955-52300 3,205.48 12/12/2019 92123 Ameren Illinois 11/19 Heat #01147-55694 019-1965-52300 376.37 12/13/2019 0 James Hartshorn Officiated Vball - 4 games - 12/11 019-1940-51400 80.00 12/13/2019 7005 Gunther Construction Co., a div. of UCM, Inc Roadway improvements for the Monroe Street Reconstruction Projec 013-0000-78010 184,137.60 12/13/2019 7005 Gunther Construction Co., a div. of UCM, Inc Storm sewer improvements for the Monroe Street Reconstruction P 013-0000-78050 52,385.71 12/13/2019 7005 Gunther Construction Co., a div. of UCM, Inc Storm sewer improvements for the Monroe Street Reconstruction P 013-0000-78050 2,915.86 12/13/2019 7005 Gunther Construction Co., a div. of UCM, Inc Storm sewer improvements for the Monroe Street Reconstruction P 013-0000-78050 (60,740.25) 12/13/2019 7005 Gunther Construction Co., a div. of UCM, Inc Sidewalk improvements for the Monroe Street Reconstruction Proje 013-0000-78070 4,219.31 12/13/2019 7005 Gunther Construction Co., a div. of UCM, Inc Sidewalk improvements for the Monroe Street Reconstruction Proje 013-0000-78070 60,740.25 12/13/2019 7005 Gunther Construction Co., a div. of UCM, Inc Sidewalk improvements for the Monroe Street Reconstruction Proje 013-0000-78070 (2,915.86) 12/13/2019 0 Mike Hines Officiated Vball - 4 games - 12/11 019-1940-51400 80.00 12/13/2019 0 Ray Sykes Officiated Vball - 3 games - 12/11 019-1940-51400 60.00 12/13/2019 0 Neopost USA Postage for machine 061-0000-10702 1,000.00 12/13/2019 0 Nikki McNamara Officiated Vball - 3 games - 12/11 019-1940-51400 60.00 12/13/2019 0 Illinois Department of Revenue 11/19 Sales Tax 019-1920-84000 141.00 12/13/2019 0 IMRF 11/19 IMRF Contributions 001-0000-20311 102,736.76 12/19/2019 0 James Hartshorn Officiate Vball - 5 games - 12/18 019-1940-51400 100.00 12/19/2019 92175 Knox County Recorders Office File 10 water/sewer/refuse liens 061-0000-51000 75.00 12/19/2019 92175 Knox County Recorders Office File 2 water/sewer/refuse liens 061-0000-51000 63.00 12/19/2019 92175 Knox County Recorders Office File 9 weed/trash/demo liens 001-0160-51300 75.00 12/19/2019 0 Martin Equipment of Illinois, Inc.Gas shock #170 001-0445-62500 145.24 12/19/2019 0 Mike Hines Officiate Vball - 5 games - 12/18 019-1940-51400 100.00 12/19/2019 0 Neopost USA Postage for machine 061-0000-10702 500.00 12/19/2019 0 Zach Glison Officiate WIYBL - 8 games - 12/14 019-1940-51400 200.00 12/19/2019 0 Leah Glaser Officiate WIYBL - 4 games - 12/14 019-1940-51400 100.00 12/19/2019 0 Leah Glaser Officiate Vball - 3 games - 12/18 019-1940-51400 60.00 12/19/2019 0 Tyler Steck Officiate WIYBL - 8 games - 12/14 019-1940-51400 200.00 12/19/2019 0 Heath Milan Officiate WIYBL - 8 games - 12/14 019-1940-51400 200.00 12/19/2019 0 Christopher Kleine Officiate WIYBL - 4 games - 12/14 019-1940-51400 100.00 12/19/2019 0 Connor Aten Officiate WIYBL - 4 games - 12/14 019-1940-51400 100.00 12/19/2019 0 Nikki McNamara Officiate Vball - 3 games - 12/18 019-1940-51400 60.00 12/19/2019 0 Grant Aten Officiate WIYBL - 8 games - 12/14 019-1940-51400 200.00 12/19/2019 0 Shan Waid Officiate Vball - 3 games - 1/16 019-1940-51400 60.00 12/19/2019 20017 Americas Best Value Inn Lodging - Temp Lead Safe Housing - 946 E South St 013-0000-51000 119.98 12/20/2019 0 TJ Scott Non Safety toe boots 001-0605-67500 171.63 12/20/2019 0 John Seitz Non Safety toe boots 001-0605-67500 96.06 12/20/2019 0 J Andrew O'Daniel Non Safety toe boots 001-0605-67500 102.98 12/20/2019 0 Christine Swanson Clothing Allowance 001-0550-67500 75.00 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service 001-0205-54000 38.01 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service 001-0110-54000 38.01 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service 001-0105-54000 266.07 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service 019-1950-54000 1.69 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service 001-0605-54000 32.18 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service 001-0510-54000 532.14 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service 061-0000-54000 21.30 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service 016-0000-54000 1.70 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service 061-0000-54000 4.54 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service 001-0450-54000 2.72 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service 019-1920-54000 38.01 12/26/2019 0 Bank of Montreal Verizon - 10/19 Service - command vehicle 001-0510-54000 5.07 12/26/2019 0 Bank of Montreal US Cellular - 10/19 Service 001-0445-54000 30.60 12/26/2019 0 Bank of Montreal US Cellular - 10/19 Service 019-1915-54000 61.20 12/26/2019 0 Bank of Montreal US Cellular - 10/19 Service 019-1920-54000 30.60 12/26/2019 0 Bank of Montreal US Cellular - 10/19 Service 061-0000-54000 101.13 12/26/2019 0 Bank of Montreal 11/19 CC Charges - Library 001-0000-10407 6,035.25 12/26/2019 0 Bank of Montreal Comcast - 11/19 IDOT Modem 001-0000-10407 106.85 12/26/2019 0 Bank of Montreal Comcast - 11/19 Service 001-0105-54000 30.00 12/26/2019 0 Bank of Montreal Comcast - 11/19 Service 019-1965-54000 62.95 12/26/2019 0 Bank of Montreal Comcast - 11/19 Service 001-0205-54000 30.00 12/26/2019 0 Bank of Montreal Comcast - 11/19 Service 001-0207-54000 454.85 12/26/2019 0 Bank of Montreal Comcast - 11/19 Cable 001-0630-54000 13.98 12/26/2019 0 Bank of Montreal Amazon - stapler 001-0205-61000 22.74 12/26/2019 0 Bank of Montreal Amazon - sharp calculator 001-0205-61000 99.58 12/26/2019 0 Bank of Montreal Playground Guardian - Playground inspection software 019-1915-55800 2,500.00 12/26/2019 0 Bank of Montreal Go Van Goghs - staff shirts embroidery 001-0205-61000 40.00 12/26/2019 0 Bank of Montreal Lands End - 8 staff shirts 001-0205-61000 169.28 12/26/2019 0 Bank of Montreal Chipotle - lunch - IDOR Mtg - Moline - GOsborn 001-0205-54500 11.44 12/26/2019 0 Bank of Montreal Craft Butcher - lunch for Fire Chief - GOsborn, 2 employees 001-0110-58500 39.86 12/26/2019 0 Bank of Montreal Lands End - staff shirt 001-0205-61000 22.47 12/26/2019 0 Bank of Montreal Panera - meal - IMTA Conf - GOsborn 001-0205-54500 8.52 12/26/2019 0 Bank of Montreal Panera - meal - IMTA Conf - GOsborn 001-0205-54500 12.84 12/26/2019 0 Bank of Montreal One World Cafe - meal - IMTA Conf - GOsborn 001-0205-54500 18.52 12/26/2019 0 Bank of Montreal Doubletree Hotel - lodging- IMTA Conf - GOsborn 001-0205-54500 262.08 12/26/2019 0 Bank of Montreal Chicago Tribune - subscription 001-0110-55000 7.93 12/26/2019 0 Bank of Montreal Chicago Tribune - subscription 001-0110-55000 7.96 12/26/2019 0 Bank of Montreal DynDNS - monthly DNS express renewal 001-0207-55800 24.00 12/26/2019 0 Bank of Montreal Comcast - AV room cable 001-0207-54000 5.99 12/26/2019 0 Bank of Montreal FreshDesk - 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arrangement for Mrs Webber's services 001-0605-58500 50.00 12/26/2019 0 Bank of Montreal Riseabovefiretraining- halligans #19-54 021-0000-66500 724.50 12/26/2019 0 Bank of Montreal Amazon - body solid bumper plate rack 021-0000-66500 305.22 12/26/2019 0 Bank of Montreal HyVee - kitchen supplies #19-09 021-0000-68000 71.84 12/26/2019 0 Bank of Montreal TheFireStore - quick mount blade post mount #19-50 021-0000-66500 82.77 12/26/2019 0 Bank of Montreal TheFireStore - premix holder #19-51 021-0000-66500 55.40 12/26/2019 0 Bank of Montreal IDPH - EMT license renewal - Hovind 001-0605-55000 21.00 12/26/2019 0 Bank of Montreal HyVee - supplies for Chief's retirement party 001-0605-58500 159.99 12/26/2019 0 Bank of Montreal Westin - meal during FBI training - RIdle 016-0000-54500 35.00 12/26/2019 0 Bank of Montreal ExxonMobil - fuel during FBI training - RIdle 016-0000-54500 22.36 12/26/2019 0 Bank of Montreal Boingo Wireless - WiFi subscription during FBI training - RIdle 016-0000-54500 39.95 12/26/2019 0 Bank of Montreal 7-11 - fuel during FBI training - RIdle 016-0000-54500 31.00 12/26/2019 0 Bank of Montreal Qantico VA fuel during FBI training - RIdle 016-0000-54500 31.88 12/26/2019 0 Bank of Montreal TLO Transunion - monthly subscription 001-0510-55800 50.00 12/26/2019 0 Bank of Montreal Wingate - lodging - training - Worsfold 001-0510-54500 598.16 12/26/2019 0 Bank of Montreal Comcast - cable 001-0510-54000 11.98 12/26/2019 0 Bank of Montreal 11/19 CC Charges - ETSB 001-0000-10407 6,323.86 12/26/2019 0 Bank of Montreal Wedding Favors Unlmtd - supplies for IPSTA Banquet - to be reimb 001-0000-10407 333.97 12/26/2019 0 Bank of Montreal Menards - supplies for IPSTA Banquet - to be reimb 001-0000-10407 34.95 12/26/2019 0 Bank of Montreal Amazon - supplies for IPSTA Banquet - to be reimb 001-0000-10407 343.23 12/26/2019 0 Bank of Montreal Amazon - supplies for IPSTA Banquet - to be reimb 001-0000-10407 48.33 12/26/2019 0 Bank of Montreal Dollar General - supplies for IPSTA Banquet - to be reimb 001-0000-10407 67.06 12/26/2019 0 Bank of Montreal Walmart - supplies for Chief Simkins retirement party 001-0605-58500 51.64 12/26/2019 0 Bank of Montreal IL Fire & Police Commission - Membership Dues 001-0000-10701 375.00 12/26/2019 0 Bank of Montreal Menards - remodel supplies for Chief Idle's office 001-0510-61000 45.98 12/26/2019 0 Bank of Montreal Sherwin Williams - remodel supplies for Chief Idle's office 001-0510-61000 63.05 12/26/2019 0 Bank of Montreal Casey's - OT meal for day shift 001-0550-68000 30.98 12/26/2019 0 Bank of Montreal Menards - remodel supplies for Chief Idle's office 001-0510-61000 66.78 12/26/2019 0 Bank of Montreal Pizza Hut - OT meal for second shift 001-0550-68000 40.56 12/26/2019 0 Bank of Montreal Menards - remodel supplies for Chief Idle's office 001-0510-61000 11.38 12/26/2019 0 Bank of Montreal Walmart - supplies for Christmas tree 001-0510-61000 96.87 12/26/2019 0 Bank of Montreal Walmart - supplies for Christmas tree 001-0550-61000 96.87 12/26/2019 0 Bank of Montreal Amazon - door window curtains 001-0510-61000 24.90 12/26/2019 0 Bank of Montreal Amazon - USB adapter bluetooth dongle receivers 001-0510-61700 69.95 12/26/2019 0 Bank of Montreal Pizza Hut - OT meal for 3rd shift 001-0550-68000 24.73 12/26/2019 0 Bank of Montreal Walgreens - vaseline 001-0445-63000 10.58 12/26/2019 0 Bank of Montreal UPS - shipping 001-0605-53000 11.26 12/26/2019 0 Bank of Montreal Best Upholstry - repair seat #114 001-0450-55500 322.34 12/26/2019 0 Bank of Montreal Fastenal - refund of sales tax 001-0000-10407 (31.46) 12/26/2019 0 Bank of Montreal Fastenal - refund of sales tax 001-0000-10407 29.21 12/26/2019 0 Bank of Montreal Midwest Transit- refund of sales tax 001-0000-10407 (10.07) 12/26/2019 0 Bank of Montreal Midwest Transit- refund of sales tax #467 001-0445-62500 (134.74) 12/26/2019 0 Bank of Montreal Fastenal - bolt #530 019-1915-62500 5.34 12/26/2019 0 Bank of Montreal Kaser Power - snowblower 019-1915-66500 399.00 12/26/2019 0 Bank of Montreal Midwest Transit - pendant #462 001-0445-62500 545.61 12/26/2019 0 Bank of Montreal Birkeys - cutting edge #155 001-0445-62500 587.46 12/26/2019 0 Bank of Montreal Fastenal - threaded rod #50 001-0605-62500 25.99 12/26/2019 0 Bank of Montreal S&S Indust - brake cleaner 001-0445-63000 50.76 12/26/2019 0 Bank of Montreal Midstate Mfg - air filter cleaning #107 001-0450-55500 24.00 12/26/2019 0 Bank of Montreal Midstate Mfg - air filter cleaning #114 001-0450-55500 24.00 12/26/2019 0 Bank of Montreal Thompson Trucking - DOC cleaning #107 001-0450-55500 185.00 12/26/2019 0 Bank of Montreal Glenns Radiator - alignment #404 001-0510-55500 79.95 12/26/2019 0 Bank of Montreal Nichols - DPF filter #107 001-0450-62500 2,051.26 12/26/2019 0 Bank of Montreal S&S Indust - cleaner 001-0445-63000 287.95 12/26/2019 0 Bank of Montreal AC McCartney - fuel filters #519 019-1915-62500 21.36 12/26/2019 0 Bank of Montreal AC McCartney - fuel filters #520 019-1915-62500 21.36 12/26/2019 0 Bank of Montreal AC McCartney - fuel filters #356 019-1970-62500 21.36 12/26/2019 0 Bank of Montreal AC McCartney - tax refund #519 019-1915-62500 (1.80) 12/26/2019 0 Bank of Montreal Midstate Mfg - air filter cleaning #108 001-0450-55500 24.00 12/26/2019 0 Bank of Montreal Midstate Mfg - air filter cleaning #123 001-0450-55500 26.00 12/26/2019 0 Bank of Montreal Glenn Radiator - alignment #27 001-0510-55500 79.95 12/26/2019 0 Bank of Montreal Birkeys - batteries #582 019-1965-62500 232.00 12/26/2019 0 Bank of Montreal Airgas - oxygen 001-0445-63000 76.50 12/26/2019 0 Bank of Montreal Midwest Transit - door motor #464 001-0445-62500 206.07 12/26/2019 0 Bank of Montreal Amazon - prime membership to be refunded 001-0000-10407 119.00 12/26/2019 0 Bank of Montreal Terminal Supply - misc supplies 001-0445-62500 143.98 12/26/2019 0 Farmers & Mechanics Bank 11/19 F&M Bank & Trust Fees 019-1905-51000 4.64 12/26/2019 0 Farmers & Mechanics Bank 11/19 F&M Bank & Trust Fees 057-0000-51000 33.39 12/26/2019 0 Farmers & Mechanics Bank 11/19 F&M Bank & Trust Fees 058-0000-51000 20.86 12/26/2019 0 Farmers & Mechanics Bank 11/19 F&M Bank & Trust Fees 061-0000-51000 112.87 12/26/2019 7006 Gunther Construction Co., a div. of UCM, Inc Roadway improvements for the Monroe Street Reconstruction Projec 013-0000-78010 138,619.97 12/26/2019 7006 Gunther Construction Co., a div. of UCM, Inc Storm sewer improvements for the Monroe Street Reconstruction P 013-0000-78050 12,374.96 12/26/2019 0 Joel Zaiser Officiate WIYBL - 4 games - 12/21 019-1940-51400 100.00 12/26/2019 0 BlueCross BlueShield of Illinois 01/20 Health Insurance Premiums 078-0000-20315 339,048.44 12/26/2019 0 Adam Wagner Officiate WIYBL - 8 games - 12/21 019-1940-51400 200.00 12/26/2019 0 Tyler Steck Officiate WIYBL - 8 games - 12/21 019-1940-51400 200.00 12/26/2019 0 Heath Milan Officiate WIYBL - 4 games - 12/21 019-1940-51400 100.00 12/26/2019 0 William Duffy Officiate WIYBL - 4 games - 12/21 019-1940-51400 100.00 12/26/2019 0 Nikolas Deligiannis Officiate WIYBL - 4 games - 12/14 019-1940-51400 100.00 12/26/2019 0 Nikolas Deligiannis Officiate WIYBL - 8 games - 12/21 019-1940-51400 200.00 12/26/2019 0 Joseph Richardson Officiate WIYBL - 4 games - 12/21 019-1940-51400 100.00 12/26/2019 92176 Dallas County Iowa Recorder Death Certificate Fee for demo case 19-OV-0145 001-0145-51000 15.00 12/27/2019 0 Dearborn National Life Insurance Co.01/20 Life Insurance Premiums 001-0000-10701 1,640.18 12/27/2019 0 Dearborn National Life Insurance Co.01/20 Life Insurance Premiums 014-0000-10701 36.00 12/27/2019 0 Dearborn National Life Insurance Co.01/20 Life Insurance Premiums 018-0000-10701 55.80 12/27/2019 0 Dearborn National Life Insurance Co.01/20 Life Insurance Premiums 019-0000-10701 274.50 12/27/2019 0 Dearborn National Life Insurance Co.01/20 Life Insurance Premiums 024-0000-10701 37.98 12/27/2019 0 Dearborn National Life Insurance Co.01/20 Life Insurance Premiums 030-0000-10701 59.30 12/27/2019 0 Dearborn National Life Insurance Co.01/20 Life Insurance Premiums 061-0000-10701 181.65 12/27/2019 0 Dearborn National Life Insurance Co.01/20 Life Insurance Premiums 067-0000-10701 8.34 12/27/2019 0 Dearborn National Life Insurance Co.01/20 Life Insurance Premiums 078-0000-10701 21.05 12/27/2019 0 Dearborn National Life Insurance Co.01/20 Life Insurance Premiums 078-0000-20315 2,843.61 Grand Total 964,938.24 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 16, 2019 AGENDA ITEM: An Ordinance Regarding the Use of Cannabis SUMMARY RECOMMENDATION: The City Manager, City Attorney/ Administrative Services Director and Chief of Police recommend approval of the ordinance. BACKGROUND: This ordinance amends portions of the City Code to comply with the Illinois Cannabis Regulation and Taxation Act, 410 ILCS 705/1 et seq. which legalizes the recreational use of marijuana in the State of Illinois. The ordinance covers the possession, transportation or usage of cannabis, along with modifying the City Code regarding impoundment of vehicles for possession of cannabis. BUDGET IMPACT: This ordinance will have no material impact on the budget. SUPPORTING DOCUMENTS: 1. Ordinance 19-1030 ORDINANCE NO. _________________ AN ORDINANCE REGARDING THE USE OF CANNABIS WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to Section 6, Article VII of the Constitution of the State of Illinois; and WHEREAS, Article VII, Section 6(a) of the Illinois Constitution grants a home rule unit authority to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the Illinois General Assembly has passed the Cannabis Regulation and Tax Act 410 ILCS 705/1 et seq., (hereinafter referred to as the “Cannabis Act”), approved June 25, 2019 and effective January 1, 2020; and WHEREAS, the Cannabis Act legalized the possession and use of adult use cannabis with certain restrictions; and WHEREAS, the City of Galesburg desires to enact an ordinance to update the City Code to comply with this new law; and WHEREAS, the corporate authorities find that amendment of the Galesburg City Code is in the best interests of the health, safety and welfare of the citizens of Galesburg. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is fully set forth herein. SECTION TWO: Sections 130.140 is amended in its entirety and shall hereafter read as follows: 130.140 DEFINITIONS CANNABIS. The term “cannabis” shall have the same meaning as ascribed to it as in the Cannabis Regulation and Tax Act (410 ILCS 705/1-10) as amended, as if that definition were incorporated herein. Drug Paraphernalia. The term “drug paraphernalia” shall have the same meaning as ascribed to it in the Drug Paraphernalia Control Act (720 ILCS 600/2) as amended, as if that definition were incorporated herein. SECTION THREE: Sections 130.141 is amended in its entirety and shall hereafter read as follows: 130.141 UNLAWFUL POSSESSION OF CANNABIS (A) It shall be unlawful for any person under twenty one years of age to possess cannabis within the City. (B) It shall be unlawful for a person who is twenty-one (21) years of age or older and a resident of the State of Illinois to possess more than: 1) 30 grams of the cannabis flower; 2) 500 milligrams of THC contained in cannabis-infused product: 3) 5 grams of cannabis concentrate (C) It shall be unlawful for a person who is twenty-one (21) years of age or older and not a resident of the State of Illinois to possess more than: 1) 15 grams of cannabis flower; 2) 250 milligrams of THC contained in a cannabis-infused product; 3) 2.5 grams of cannabis concentrate SECTION FOUR: Sections 130.142 is amended in its entirety and shall hereafter read as follows: 130.142 UNLAWFUL POSSESSION OF DRUG PARAPHERNALIA (A) It shall be unlawful for a person to use or possess drug paraphernalia within the City. SECTION FIVE: Section 130.069 of the Galesburg City Code is created and shall hereafter read as follows: 130.069 CONSUMPTION AND TRANSPORTATION OF CANNABIS (A) No person shall use cannabis in any public place as defined by 410 ILCS 705/10-35 of the Cannabis Regulation and Tax Act. (B) No person shall use cannabis in a motor vehicle. (C) No person shall possess cannabis within a private motor vehicle unless it is in a secured, sealed container. SECTION SIX: Section 130.095 is amended by removing the following: CANNABIS. Any substance as defined in § 1 of the Cannabis Control Act (ILCS Ch. 720, Act 550, §§ 1 et seq.) as now in force and as may be amended from time to time. SECTION SEVEN: Section 130.096(A)of the Galesburg City Code is amended to read as follows: (A)A motor vehicle is subject to seizure and impoundment under this subchapter of the motor vehicle is used in the commission of any of the following: (1)The possession or delivery of a controlled substance or drug paraphernalia (2)Driving under the influence; (3)Driving while driver’s license, permit or privilege to operate a motor vehicle is suspended or revoked; (4)The unlawful use of weapons; (5)Fleeing or attempting to elude a police officer; (6)Operation of a vehicle in violation of § 130.049(B) (7)Possession of cannabis as prohibited by the Cannabis Control Act (720 ILCS 550/4) as amended. SECTION EIGHT: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION NINE: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this ______day of ____________________, 2019, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ ______________________________________________________________________________ Nays: ________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ _________________________________ John Pritchard, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TOE Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 16, 2019 AGENDA ITEM: Approval to amend 2020 golf rates. SUMMARY RECOMMENDATION: The City Manager and Director of Parks & Recreation recommend that the City Council approve the amendment to the 2020 golf rates. BACKGROUND: The City Council approved the 2020 golf rates at the December 2, 2019 City Council Meeting. At that City Council meeting, all the recommended rates were approved as presented, with the exception of the Season Pass and the Season Pass with Cart, which was referred to as a Combination Pass. Since the December 2, 2019 Council Meeting, a request has been made to adjust some of the 2020 golf rates that have already been approved. The attached document shows all the rates that were approved at the December 2, 2019 Council Meeting along with the recommended amended rates for 2020. BUDGET IMPACT: If approved, the revenue budgeted for 2020 from various golf fees will be adjusted to account for the rate changes. SUPPORTING DOCUMENTS: 1. 2020 Golf Rate Document 2. Ordinance 19-1031 2019 Bunker Links Rates 2020 Golf Commission Recommendation 2020 Director Recommendation Council Approved 2020 Rates 2020 Amended Rates Season Pass $475.00 $500.00 $525.00 $500.00 Senior (65 & Older)$435.00 $460.00 $485.00 $485.00 $460.00 Minor (under 19)$130.00 $130.00 $140.00 $140.00 Minor (under 19) w/Cart $250.00 $285.00 $285.00 $270.00 Junior (19-25)$225.00 $225.00 $235.00 $235.00 Junior (19-25) w/Cart $425.00 $460.00 $460.00 $445.00 Young Adult (26-30)$300.00 $300.00 $310.00 $310.00 Young Adult (26-30) w/Cart $550.00 $585.00 $585.00 $570.00 Associate (spouse)$225.00 $225.00 $235.00 $235.00 Additional Family $50.00 $50.00 $60.00 $60.00 Additional Family w/Cart $50 to $335 $325.00 $335.00 $335.00 Cart Pass $490.00 $490.00 $525.00 $525.00 $500.00 Associate Cart Pass $225.00 $250.00 $275.00 $275.00 $250.00 Locker $50.00 $45.00 $50.00 $50.00 First time pass holder $725.00 $750.00 $775.00 $775.00 Single Driving Range Pass $110.00 $120.00 $125.00 $125.00 Family Driving Range Pass $150.00 $165.00 $175.00 $175.00 18 hole $19.00 $19.00 $20.00 $20.00 $19.00 18 hole w/ cart $32.00 $33.00 $34.00 $34.00 $32.00 After 1pm $16.00 $16.00 $17.00 $17.00 $16.00 After 1pm w/ cart $26.00 $27.00 $28.00 $28.00 $26.00 After 4pm $13.00 $13.00 $14.00 $14.00 $13.00 After 4pm w/ cart $19.00 $20.00 $21.00 $21.00 $19.00 9 hole $12.00 $12.00 $13.00 $13.00 $12.00 9 hole w/ cart $19.00 $20.00 $21.00 $21.00 $19.00 10 punch card (9 hole)$100.00 $100.00 $115.00 $115.00 10 punch card (18 hole)$165.00 $165.00 $180.00 $180.00 20 punch card $270.00 $300.00 $340.00 $340.00 Grandfathered gas cart $290.00 $315.00 $340.00 $340.00 Grandfathered electric cart $340.00 $365.00 $390.00 $390.00 New private gas cart $440.00 $490.00 $525.00 $525.00 New private electric cart $490.00 $540.00 $575.00 $575.00 Small bucket $2.00 $2.00 $2.00 $2.00 Medium bucket $3.00 $4.00 $4.00 $4.00 Large bucket $5.00 $6.00 $6.00 $6.00 Exhibit A ORDINANCE NO. _______ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1 The amendments to Chapter 95 of the Galesburg Code of Ordinances concerning applicable fees, as shown on Exhibit A, which is attached hereto and incorporated by reference thereto, are hereby adopted and approved. SECTION 2 All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION 3 This ordinance shall take effect after its passage, approval and publication as provided by law. Approved this _______day of ____________________, 2020, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ _____________________________________________________________________________ Nays: ________________________________________________________________________ _____________________________________________________________________________ Absent: ______________________________________________________________________ John Pritchard, Mayor ATTEST: Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 16, 2019 AGENDA ITEM: An Ordinance Creating the Rank of Deputy Chief Within the GPD and GFD SUMMARY RECOMMENDATION: The City Manager, City Attorney/ Administrative Services Director, Fire Chief and Police Chief recommend approval of the ordinance. BACKGROUND: On December 2, 2019, the City Council approved the salary schedule for Deputy Chief positions within the Galesburg Police Department and Galesburg Fire Department. This ordinance would formalize the creation of these positions. Creating these ranks will allow for a more flexible approach to selection and transition this decision from the Fire and Police Commission to the respective Chiefs. For the Galesburg Police Department, the rank of Deputy Chief will replace the rank of Captain. The Department will transition from two Captains, to one Deputy Chief. The process for selecting the deputy chief involves interviews of qualified candidates by the Police Chief and the Fire and Police Commission. Ultimately, the appointment to Deputy Chief is made by the Police Chief with the advice and consent of the City Manager. If the ordinance is adopted, Captain Rod Riggs will automatically be promoted to Deputy Chief. There are currently four Battalion Chiefs within the Galesburg Fire Department. The Deputy Chief position will replace one of these Battalion Chiefs. The process for selection is nearly identical to the process used within the police. The Fire Chief will make the selection of Deputy Chief, subject to the advice and consent of the City Manager. If the ordinance is adopted, Battalion Chief Brad Stevenson will automatically be promoted to Deputy Chief. BUDGET IMPACT: Sufficient funds are included in the FY 2020 budget for these changes. SUPPORTING DOCUMENTS: 1. Ordinance 2. GPD Deputy Chief Job Description 3. GFD Deputy Chief Job Description 19-1032 ORDINANCE NO. _________________ AN ORDINANCE CREATING THE RANK OF DEPUTY CHIEF WITHIN THE GPD AND GFD WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to Section 6, Article VII of the Constitution of the State of Illinois; and WHEREAS, Article VII, Section 6(a) of the Illinois grants a home rule unit authority to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the Board of Fire and Police Commissioners currently makes promotional appointments to the position of Captain within the Galesburg Police Department; and WHEREAS, the Board of Fire and Police Commissioners currently makes promotional appointments to the position of Battalion Chief within the Galesburg Fire Department. WHEREAS, the Galesburg City Council finds that the rank of Captain is no longer necessary and that the Galesburg Police Department would be best served by instead creating a Deputy Chief appointed by the Chief of Police; and WHEREAS, the Galesburg City Council finds that creation of a Deputy Chief and elimination of one Battalion Chief within the Galesburg Fire Department would be the most effective organizational structure in the Galesburg Fire Department; and WHEREAS, the Galesburg City Council finds that amendment of Chapter 32 the Galesburg City Code is in the best interests of the health, safety, and welfare of the citizens of the City of Galesburg. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is fully set forth herein. SECTION TWO: Section 32.075 of the Galesburg City Code is created and shall hereafter read as follows: 32.075 DEPUTY CHIEF OF POLICE (A)There is hereby created the rank of Deputy Chief of Police within the Galesburg Police Department. (B)This appointment shall not be subject to the provisions of 65 ILCS 5/10-2.1-1 et seq. as amended from time to time, but shall be subject to the following provisions: 1.Applications from within the department for the rank of Deputy Chief shall only be taken from those persons within the Department who have attained the rank of Lieutenant or Sergeant. 2. At least fourteen (14) days prior to the last date for acceptance of applications from individuals within the Department entitled to apply for the position of Deputy Chief, the Chief shall direct written notice to those individuals, advising them of the dates applications are due and the elements of the selection process to be used. 3. The application process shall at a minimum, include separate interviews with the Galesburg Board of Fire and Police Commissioners and the Chief of Police. 4. If the Chief determines, after completion of his or her evaluation of applicants from the ranks of Lieutenant or Sergeant within the Department, that it would be in the best interests of the City to seek additional applications from persons not currently holding the ranks of Lieutenant or Sergeant within the Department, the Chief may, upon approval of the City Manager, seek additional applications from outside the Department who, in the judgment of the Chief, have attained a previous rank of position comparable in supervisory experience to the rank of Sergeant or Lieutenant within the Department. 5. Appointment to the Deputy Chief position shall be made by the Chief of Police, subject to the advice and consent of the City Manager. 6. A person appointed to the rank of Deputy Chief from a lower rank within the Department shall be considered to be on leave from the lower rank. Such appointment shall create a vacancy at that lower rank. If such a person is dismissed or discharged by the Chief from the rank of Deputy Chief prior to retirement, he or she shall revert to the rank, if any, held immediately prior to promotion to the rank of Deputy Chief and be subject to the requirements of and entitled to the benefits of that rank. (C) Upon adoption of this ordinance, any person currently holding the rank of Captain in the Galesburg Police Department shall immediately be appointed to the position of Deputy Chief. SECTION THREE: Section 32.058 of the Galesburg City Code is created and shall hereafter read as follows: 32.058 DEPUTY CHIEF (A) There is hereby created the rank of Deputy Chief within the Galesburg Fire Department. (B) This appointment shall not be subject to the provisions of 65 ILCS 5/10-2.1-1 et seq. as amended from time to time, but shall be subject to the following provisions: 1. Applications from within the department for the rank of Deputy Chief shall only be taken from those persons within the Department who have attained the rank of Captain or Battalion Chief 2. At least fourteen (14) days prior to the last date for acceptance of applications from individuals within the Department entitled to apply for the position of Deputy Chief, the Chief shall direct written notice to those individuals, advising them of the dates applications are due and the elements of the selection process to be used. 3. The application process shall at a minimum, include separate interviews with the Galesburg Board of Fire and Police Commissioners and the Fire Chief. 4.If the Chief determines, after completion of his or her evaluation of applicants from the ranks of Captain or Battalion Chief within the Department, that it would be in the best interests of the City to seek additional applications from persons not currently holding the ranks of Captain or Battalion Chief within the Department, the Chief may, upon approval of the City Manager, seek additional applications from outside the Department who, in the judgment of the Chief, have attained a previous rank of position comparable in supervisory experience to the rank of Captain or Battalion Chief within the Department. 5.Appointment to the Deputy Chief position shall be made by the Fire Chief, subject to the advice and consent of the City Manager. 6.A person appointed to the rank of Deputy Chief from a lower rank within the Department shall be considered to be on leave from the lower rank. Such appointment shall create a vacancy at that lower rank. If such a person is dismissed or discharged by the Chief from the rank of Deputy Chief prior to retirement, he or she shall revert to the rank, if any, held immediately prior to promotion to the rank of Deputy Chief and be subject to the requirements of and entitled to the benefits of that rank. (C) Upon adoption of this ordinance, the Battalion Chief with the most seniority at the Department shall immediately be appointed to the position of Deputy Chief. After this appointment, all appointments shall follow the process outlined in subsection (B). SECTION FOUR: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FIVE: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this ______day of ____________________, 2019, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ ______________________________________________________________________________ Nays: ________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ _________________________________ John Pritchard, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ________________________________________________________________________________________________________________ This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. GENERAL DESCRIPTION The Deputy Chief of Police serves as the chief assistant and advisor to the Police Chief. Responsible to command management of all levels of sworn and non‐sworn personnel. Plans, directs, manages, and oversees all activities and operations of the Police Department including law enforcement, crime prevention, patrol, traffic, telecommunications, and crime suppression programs. Assists and advises the Chief of Police and City Administration on any Law Enforcement or Public Safety matters affecting the City of Galesburg. Work also includes assuring the proper training, assignment and discipline of all departmental members. Plans strategically for use of resources, coordinates the activities of the department and ensures that services provided and development plans are of the highest quality. ESSENTIAL FUNCTIONS Acts as liaison with various local, state, federal, public safety and other criminal justice organizations. Analyze and recommend improvements to equipment and facilities, as needed. Assist Police Chief in labor negotiations; monitor labor contracts throughout the year. Assumes responsibility for all departmental command functions and coordinates all law enforcement programs for the City. Develop policies and procedures for the Department mandated by law, to ensure efficient operations of the department, and to implement directives from the Police Chief. Direct the development and maintenance of systems, records, and legal documents that provide for the proper evaluation, control, and documentation of the Police Department operations. Handle grievances, maintain Departmental discipline, and maintain the conduct and general behavior of assigned personnel. Oversees all City police functions including community‐oriented policing, patrol, crime prevention, investigation, traffic enforcement, school services, dispatch and records. Research, analyze and evaluate new trends and innovations in the field of law enforcement. DATE: August 2019 POSITION TITLE: Deputy Police Chief DEPARTMENT: Police REPORTS TO: Police Chief SALARY RANGE: 28 EX ________________________________________________________________________________________________________________ This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Plans and participates in programs on crime prevention and suppression, neighborhood watch, etc. Provides for the selection, training, and professional development of department staff. Provides policy guidance and interpretation to staff, ensuring that laws, ordinances and policies are consistently enforced and discipline is administered as necessary. Represents the City and department with other offices or agencies, news media, elected officials, City, State, and citizen groups; Supervise and coordinate the preparation and presentation of an annual budget for the Department; manage the expenditure of appropriated funds; direct the implementation of the Department's budget; plan for and review specifications for new or replaced equipment. Serves as Acting Chief in the absence of the Police Chief. EDUCATION Bachelor’s degree in the field of Law Enforcement or related subject matter is required. Advanced leadership training such as the F.B.I. National Academy, Northwestern center for Public Safety, Southern Police Institute, or other similar program is preferred. Must have or be eligible to receive the State of Illinois Police Certification. WORK EXPERIENCE REQUIRED Minimum of 7 years of increasingly responsible sworn law enforcement experience. Have proven success in a command or supervisory leadership role equivalent to Sergeant or above. Demonstrated thorough knowledge of the principles and practices of law enforcement. Experience working with the public and media are preferred. PERSONAL QUALIFICATIONS AND ABILITY To communicate effectively through strong written and verbal skills with co‐workers, employees, other City departments, elected officials, local, state, federal and public safety criminal justice organizations and general public. Possess complete integrity and a high sense of personal and professional ethics. Act as a motivator who can develop strong staff and employee morale while attaining a high level of productivity and accomplishment from the work force. ________________________________________________________________________________________________________________ This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Knowledge of laws governing the rights of citizens including apprehension, arrest and custody procedures as well as methods & techniques of investigation, and evidence procedures. Knowledge of principles and practices of program development, administration, crime prevention, suppression and law enforcement. Ability to maintain composure in dealing with citizens, city staff, elected officials, and others, occasionally under conditions of urgency and in pressure situations. Ability to organize, direct and control local police affairs consistent with the requirements of laws, union contracts and municipal policy. Ability to promote a strong sense of community service and customer service orientation on the part of all department employees in contact with the public. Must possess and maintain a valid driver’s license and a satisfactory driving record. Must possess or obtain and maintain first aid and CPR certificates, firearms qualification, and proper certificates from the State training board. Must undergo and meet City standards for background and reference checks, controlled substance testing, and physical exams. PHYSICAL REQUIREMENTS Strength and mobility to operate a motor vehicle and take command at an incident or emergency scene. See in close and distant environmental surroundings. Stand or sit for short or extended periods of time. Immediately and without warning exert one’s self physically over short and extended periods of time. Maintain hand/arm steadiness and make skillful, coordinated movements with the hands and fingers. Hold arms up and make coordinated movements for long periods of time. Hear and understand conversations in a quiet and noisy environment, as well as ability to tell where a sound is coming from and discriminate between sounds. Ability to hear and speak to communicate in person, before groups, and over the telephone and radio. Work outside in various temperature and climate conditions for both short and extended periods of time. WORKING CONDITIONS Work requires attendance at meetings at various sites within and away from the City. Position requires employee to be on 24‐hour call, with the ability to work extended shifts or be called back in emergency situations. ________________________________________________________________________________________________________________ This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. GENERAL DESCRIPTION The Deputy Chief of Fire serves as the chief assistant and advisor to the Fire Chief. Responsible to command management of all levels of sworn and non‐sworn personnel. Plans, directs, manages, and oversees all activities and operations of the Fire Department including administration, fire prevention, training, suppression, emergency medical services, hazardous material response and disaster response. Assists and advises the Fire Chief and City Administration on any Emergency Management or Public Safety matters affecting the City of Galesburg. Work also includes assuring the proper training, assignment and discipline of all departmental members. Plans strategically for use of resources, coordinates the activities of the department and ensures that services provided and development plans are of the highest quality. ESSENTIAL FUNCTIONS Directs and participates in the development of policies, practices and procedures to assure that tasks are performed according to a standard of performance. Delegate authority and responsibility to achieve the organization's goals, objectives and priorities while monitoring follow‐through and work flow to eliminate problems and conflicts. Evaluates the performance of subordinates, rewarding when appropriate, counsel, discipline and removing those not performing to the organization's standards. Reviews results, work products, methods and procedures to determine if they meet or exceed organization's standards. Reviews monthly and annual organizational program activity statistics to identify trends and patterns requiring action by the department to improve overall departmental effectiveness. Observes the activities, condition and performance of the departmental staff and condition of departmental physical resources such as fire stations, fire apparatus and equipment. Enforces the City's rules, regulations, codes, and ordinances in conjunction with building inspector and influence public awareness of fire hazards. DATE: January 2020 POSITION TITLE: Deputy Fire Chief DEPARTMENT: Fire REPORTS TO: Fire Chief SALARY RANGE: 27 EX ________________________________________________________________________________________________________________ This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Assures staff is adequately trained to handling tasks they have been assigned and coordinates department Training Center as a regional training site through the State Certification Program and National Fire Academy. Oversees fire cause and arson investigations, labor‐management negotiations and physical fitness program. Maintains a liaison with organizations, individuals and associations that impact the fire service's activities and represents the City and department with other offices or agencies, news media, elected officials, City, State, professional community, citizen's groups, and the public. Interacts and assists Fire and Police Commission members throughout applicant interview/testing phases prior to selection/appointment process and testing procedures for promotion. Handle grievances, maintain Departmental discipline, and maintain the conduct and general behavior of assigned personnel. Assist Fire Chief in labor negotiations; monitor labor contracts throughout the year. Research, analyze and evaluate new trends and innovations in the field of firefighting. Serve as advisor to the Fire Chief on fire management, related legislation and other areas pertaining to fire department activities, as well as emergency management. Serves as Acting Chief in the absence of the Fire Chief. EDUCATION Associate’s degree in the field of Fire Safety or related subject matter is required. Advanced Fire Officer or Fire Officer II certification. National Fire Academy Executive Fire Officer Program is a plus. WORK EXPERIENCE REQUIRED Minimum of 7 years of increasingly responsible sworn fire department management related experience. Have proven success in a command or supervisory leadership role equivalent to Captain or above. Demonstrated thorough knowledge of the principles and practices of fire management. Experience working with the public and media are preferred. PERSONAL QUALIFICATIONS AND ABILITY To communicate effectively through strong written and verbal skills with co‐workers, employees, other City departments, elected officials, local, state, federal and general public. ________________________________________________________________________________________________________________ This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Possess complete integrity and a high sense of personal and professional ethics. Act as a motivator who can develop strong staff and employee morale while attaining a high level of productivity and accomplishment from the work force. To function effectively under stress and emergencies. To establish and maintain working relationships with other employees, outside agencies, and the public. Knowledge of principles and practices of firefighting, administration, code enforcement, arson investigations, suppression, and emergency management. Ability to maintain composure in dealing with citizens, city staff, elected officials, and others, occasionally under conditions of urgency and in pressure situations. Must possess and maintain a valid driver’s license and a satisfactory driving record. Must possess or obtain and maintain first aid and CPR certificates and proper certificates from the State training board. Must undergo and meet City standards for background and reference checks, controlled substance testing, and physical exams. PHYSICAL REQUIREMENTS Strength and mobility to operate a motor vehicle and take command at an incident or emergency scene. See in close and distant environmental surroundings. Stand or sit for short or extended periods of time. Immediately and without warning exert one’s self physically over short and extended periods of time. Maintain hand/arm steadiness and make skillful, coordinated movements with the arms, hands, and fingers. Hold arms up and make coordinated movements for long periods of time. Hear and understand conversations in a quiet and noisy environment, as well as ability to tell where a sound is coming from and discriminate between sounds. Ability to hear and speak to communicate in person, before groups, and over the telephone and radio. Work outside in various temperature and climate conditions for both short and extended periods of time. WORKING CONDITIONS Work requires attendance at meetings at various sites within and away from the City. Must be able to work extended shifts or be called back in emergency situations. Position requires employee to be on 24‐hour call. CITY OF GALESBURG Community Development Memo Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ _ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 1 TO: Todd Thompson, City Manager FROM: Becky Jollay, Associate Planner DATE: January 6, 2020 SUBJECT: Residential Yard Waste Collection Schedule City of Galesburg’s residential yard waste collection occurs weekly on the properties’ assigned waste collection day from March 1st through November 30th. The City’s contracted solid waste hauler, Waste Management, operates this program. Yard waste is collected monthly during the winter months. December through February, residential yard waste will be collected on properties’ assigned waste collection day the weeks of: • January 6-10, 2020 • February 3-7, 2020 Weekly yard waste collection will resume on Monday, March 2, 2020. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by GPO Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER JANUARY 6, 2020 AGENDA ITEM: Annual Springbrook Maintenance Fees. SUMMARY RECOMMENDATION: The City Manager, Director of Finance & Information Systems and Purchasing Agent recommend waiving normal purchasing policies and approving the fiscal year 2020 Accela (Springbrook) maintenance fees for the government-wide software utilized by the City and to allow the Director of Finance and Information Systems to sign the annual maintenance fee order form. BACKGROUND: The City currently uses the Springbrook government-wide software to create efficient processes across the organization. By utilizing this software, many entries can be streamlined, shared and not duplicated thus creating a more efficient database for the organization to utilize. Currently, the City utilizes the following modules: •Accounts payable (Finance Suite) •Bank reconciliation (Finance Suite) •General ledger (Finance Suite) •Budgeting (Finance Suite) •Accounts receivable •Building permits •Business/Occupational tax •Cash receipting •Code and contact management •Fixed assets •Human resources •Inventory control •License & permits •Parking tickets •Payroll •Project management •Purchase orders •Utility billing •Utility billing – online •Work order management •Customer relation management (Finance Suite) Like other government-wide software, maintenance fees must be paid on an annual basis in order for the City to receive support and updates from the company. The fiscal year 2020 annual maintenance fee is $68,412 for the above modules and services. BUDGET IMPACT: Sufficient funds are budgeted in fiscal 2020 for the annual maintenance fees. SUPPORTING DOCUMENTATION: None 20-4001 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG JANUARY 6, 2020 AGENDA ITEM: Water Infrastructure Grant with Galesburg Warehouse, LLC. SUMMARY RECOMMENDATION: The City Manager and Director of Planning & Public Works recommend approval. BACKGROUND: Galesburg Warehouse, LLC has purchased a building that has been vacant for approximately 18 years, located at 888 South Lake Storey Road. The owners intend on renovating the building, which would include adding more truck docks, separating areas of the building with a fire wall, new gutters, roof, lighting, repairing brick columns, painting, remodel offices and restrooms and also installing a new sprinkler system. In order to make the sprinkler system properly function, they need to install a booster pump. The estimated cost for all the improvements is $700,000. It is anticipated the business will create up to 5 full-time positions in the next 18 months. The Economic Development Grant incentive policy limits the amount of a water infrastructure grant to $1,000 per full time job created within 2 years or a maximum of $10,000, whichever is less. Approval of this grant would be above the policy. The owners are seeking a water infrastructure grant to fill the gap needed to install the booster pump. Their overall project also involves First-Mid Illinois bank and owner’s equity. BUDGET IMPACT: If approved, the $20,000 grant would come from Fund 24, sufficient funds are available to provide this water infrastructure grant. SUPPORTING DOCUMENTS: 1.Water Infrastructure Grant Agreement 20-4002 Page 1 of 12 This Economic Development AGREEMENT (the “AGREEMENT”) is entered into as of the ____ day of ______, 2019, by and between the CITY of Galesburg, Illinois, a home rule municipal corporation, (hereinafter referred to as the “CITY”) and GALESBURG WAREHOUSE, LLC, an Illinois Limited Liability Company (hereinafter referred to as the “DEVELOPER”). RECITALS WHEREAS, the CITY is a home rule unit of government, pursuant to Section 6 of Article VII of the Constitution of the State of Illinois, and as such has the authority to promote the health, safety and welfare, including to prevent the spread of blight and deterioration and inadequate facilities by promoting the development of and private investment in industry, business and housing and enhancing the marketability of premises and is authorized and empowered to enter into economic incentive agreements pertaining to its government and affairs, including the economic development of the CITY and the expansion of its tax base thereby reducing unemployment; and WHEREAS, there exists certain PROPERTY more fully described on Exhibit I attached hereto and by reference made a part hereof that is currently developed but has remained significantly unoccupied and/or underutilized for a period in excess of one (1) year; and WHEREAS, DEVELOPER has purchased and intends to improve the PROPERTY described in Exhibit I attached hereto and by reference made a part hereof; thereby contributing to the economic development of the CITY, increasing the tax base, reducing unemployment and creating or retaining job opportunities within the CITY ; the CITY is willing to enter into an economic incentive AGREEMENT with DEVELOPER; and WHEREAS, the improvement of the PROJECT shall include the opening and operation of a plastic pallet storage and repair business; WHEREAS, DEVELOPER has requested that incentives related to the PROJECT be provided by the CITY; and WHEREAS, an economic development incentive policy, that included a Water Infrastructure Grant program, was reflected in resolution 19-19 passed by City Council on September 3, 2019; and NOW THEREFORE, in consideration of the promises and mutual covenants and obligations of the parties contained herein, and other good and valuable consideration, the receipt and sufficiency whereof are hereby acknowledged, the parties hereto, intending to be legally bound, hereby covenant and agree as follows: Page 2 of 12 SECTION I: DEFINITIONS The following definitions shall be utilized in this AGREEMENT. A. “APPLICABLE LAW” means all laws, statutes, acts, ordinances, rules, regulations, permits, licenses, authorizations, directives, orders and requirements of all Governmental Authorities, that now or hereafter during the term of this AGREEMENT may be applicable to the CITY, DEVELOPER, and/or the PROJECT, and the construction, maintenance, use and operation thereof, including those relating to employees, zoning, building, health, safety, hazardous materials, and accessibility of public facilities. B. “PROJECT” mean the redevelopment of property located at 888 South Lake Storey Road as described in Exhibit I of this AGREEMENT. C. “PROPERTY” means the vacant building located at 888 South Lake Storey Road, that will be purchased by DEVELOPER as more fully described in Exhibit I attached hereto and made a part hereof. D. “PUBLIC INVESTMENT” means the funds provided through the Water Infrastructure Grant in the manner provided in Section III of this AGREEMENT. SECTION II: OBLIGATIONS A. DEVELOPER Obligation. a. DEVELOPER will utilize all reasonable efforts to develop the PROJECT in a manner that is compatible with this AGREEMENT and APPLICABLE LAW. DEVELOPER agrees to timely submit all necessary required applications, plans, documents and other information as may be required by the CITY to comply with this AGREEMENT. B. CITY Obligation. a. The CITY shall provide the PUBLIC INVESTMENT pursuant to Section III below. b. The CITY agrees to use its best efforts to expedite any permitting process required by the ordinances of the CITY. The CITY specifically represents that upon DEVELOPER submitting all necessary and required documentation purporting to comply with the ordinances and permitting requirements of the CITY, the CITY will issue the required permits or will provide a written response of additional requirements to be met by DEVELOPER within four weeks of the date of submission of such documentation. SECTION III: PUBLIC INVESTMENT A. PUBLIC INVESTMENT. The CITY will provide PUBLIC INVESTMENT in an amount not to exceed $20,000 (which is approximately 40% of the estimated cost of the PROJECT as described in Exhibit I), or approximately 40% of the actual final cost of the Page 3 of 12 PROJECT, whichever is less, to reimburse the DEVELOPER. Payment to the DEVELOPER shall be provided at the completion of the project, after all required documentation has been provided and approved by the CITY. SECTION IV: INDEMNIFICATION A. DEVELOPER Indemnification of the CITY. So long as DEVELOPER maintains a direct interest in the PROJECT or any part thereof (excluding, for example, an interest therein solely as a creditor or mortgagee) and notwithstanding anything to the contrary in this AGREEMENT, DEVELOPER agrees to indemnify, defend and save the CITY, its officers, employees, Council members, Mayor, agents and representatives and each of their successors and assigns harmless from and against any and all claims, liabilities, demands, suits, administrative proceedings, causes of action, costs, damages, personal injuries and PROPERTY damages, losses, attorney’s fees and costs of litigation and other expenses, both known and unknown, present and future, at law or in equity by or on behalf of any person, firm or corporation arising from (i) DEVELOPER’s operation or management of the PROJECT, or any work or activity of DEVELOPER connected to the construction of the PROJECT; (ii) any breach or default on the part of DEVELOPER in the performance of any of its obligations, terms, conditions, representations or warranties under or in respect of this AGREEMENT; (iii) any act of negligence or willful or wanton misconduct of DEVELOPER or any of its agents, contractors, servants or employees; (iv) any violation by DEVELOPER of any easements, conditions, restrictions, building regulations, zoning ordinances, environmental regulations or land use regulations affecting the PROJECT; (v) any violation of APPLICABLE LAW by DEVELOPER or (vi) any violation by DEVELOPER of state or federal securities law in connection with the offer and sale of interests in DEVELOPER, its affiliates or any part of the PROJECT. DEVELOPER agrees to indemnify and save the CITY harmless from and against all costs and expenses incurred in or in connection with any such claim arising as aforesaid or in connection with any action or proceeding brought thereon. In case any such claim shall be made or action brought based upon any such claim in respect of which indemnity may be sought against DEVELOPER, upon receipt of notice in writing from the CITY setting forth the particulars of such claim or action, DEVELOPER shall assume the defense thereof including the employment of counsel and the payment of all costs and expenses. The CITY shall have the right to employ separate counsel in any such action and to participate in the defense thereof, but the fees and expenses of such counsel shall be at the expense of the CITY. It is agreed and understood that the aforesaid indemnities in this Section VIII shall be binding on DEVELOPER only for such period as DEVELOPER maintains a direct interest in the PROJECT or part thereof (excluding, for example, an interest therein solely as a creditor or mortgagee), and only with respect to such direct interest in the PROJECT or part thereof. Provided, notwithstanding the foregoing, DEVELOPER shall not be liable to indemnify and hold the CITY harmless Page 4 of 12 from any portion of any such loss, liability, cost or expense which results from the negligence or willful misconduct of the CITY, its officials, agents, or employees. B. CITY Indemnification of DEVELOPER. To the extent not prohibited by law, the CITY, so long as DEVELOPER maintains a direct interest in the PROJECT or any part thereof (excluding, for example, an interest therein solely as a creditor or mortgagee), shall indemnify and hold harmless DEVELOPER and its directors, officers, employees and agents from any and all claims, damages, costs, and expenses, caused by the CITY or any of its agents, contractors, officials or employees arising from: (i) any act of negligence or willful and wanton misconduct of the CITY or any of its agents, contractors, officials or employees; (ii) any breach or default on the part of the CITY in the performance of any of its obligation under or in respect of this AGREEMENT; or (iii) any violation of APPLICABLE LAW by the CITY. The CITY agrees to indemnify and save DEVELOPER harmless from and against all costs and expenses incurred in or in connection with any such claim arising as aforesaid or in connection with any action or proceeding brought thereon. Notwithstanding the foregoing, the CITY retains any and all defenses and immunities provided by the Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. In addition, neither party intends this paragraph to waive its rights to limited liability under the Illinois Worker’s Compensation Act or Kotecki line of cases (146 Ill 2d 155, 585 NE 2d 1023 (1991)). Provided, further, notwithstanding the foregoing, the CITY shall not be liable to indemnify and hold DEVELOPER harmless from any portion of any such loss, liability, cost or expense which results from the negligence or willful misconduct of DEVELOPER, its officials, agents, or employees. SECTION V: DEFAULT AND REMEDIES A. Events of Default. The following shall be events of default (the “Events of Default”) with respect to this AGREEMENT: 1. Misrepresentation. If any material representation made by DEVELOPER or the CITY in this AGREEMENT, or in any certificate, notice, demand or request made by DEVELOPER or the CITY in writing and delivered to the other party pursuant to or in connection with any of said documents shall prove to be untrue or incorrect in any material respect as of the date made; or 2. Breach. Breach by DEVELOPER or the CITY of any material covenant, warranty or obligation set forth in this AGREEMENT. B. Remedies Upon Default. In the case of an Event of Default by either party hereto or any successors to such party, such party or successor shall, upon written notice from the other party, take immediate action to cure or remedy such Event to Default within sixty (60) days after receipt of such notice (or within a reasonable time if the Event of Default cannot be diligently cured within such sixty (60) day period). If, in such case action is not taken, or not diligently pursued, or the Event of Default shall not be cured or remedied Page 5 of 12 within a reasonable time, the aggrieved party may institute such proceedings as may be necessary or desirable in its opinion to cure or remedy such Event of Default, including but not limited to, proceedings to compel specific performance by the party in default of its obligations. In case the CITY or DEVELOPER shall have proceeded to enforce its rights under this AGREEMENT and such proceedings shall have been discontinued or abandoned for any reason or shall have been determined adversely to the party initiating such proceedings, then and in every such case DEVELOPER and the CITY shall be restored respectively to their several positions and rights hereunder, and all rights, remedies and powers of DEVELOPER and the CITY shall continue as though no such proceedings had been taken. C. Other Rights and Remedies of CITY and DEVELOPER: Delay in Performance Waiver. 1. No Waiver by Delay. Any delay by the CITY or DEVELOPER in instituting or prosecuting any actions or proceedings or otherwise asserting their rights under this AGREEMENT shall not operate to act as a waiver of such rights or to deprive them of or limit such rights in any way (it being the intent of this provision that the CITY or DEVELOPER should not be constrained so as to avoid the risk of being deprived of or limited in the exercise of the remedies provided in this AGREEMENT because of concepts of waiver, laches or otherwise); nor shall any waiver in fact made by the CITY or DEVELOPER with respect to any specific Event of Default by DEVELOPER or the CITY under this AGREEMENT be considered as a waiver of the rights of DEVELOPER or CITY under this section or with respect to any Event of Default under any section in this AGREEMENT or with respect to the particular Event of Default, except to the extent specifically waived in writing by the CITY or DEVELOPER. 2. Rights and Remedies Cumulative. The rights and remedies of the parties to this AGREEMENT (or their successors in interest) whether provided by law or by this AGREEMENT, shall be cumulative, and the exercise by either party of any one or more of such remedies shall not preclude the exercise by it, at the time or different times, of any other such remedies for the same Event of Default by the other party. No waiver made by either such party with respect to the performance, nor the manner or time thereof, or any obligation of the other party or any condition to its own obligation under the AGREEMENT shall be considered a waiver of any rights of the party making the waiver with respect to the particular obligation of the other party or condition to its own obligation beyond those expressly waived in writing and to the extent thereof, or a waiver in any respect in regard to any other rights of the party making the waiver or any other obligation of the other party. 3. Delay in Performance. For the purposes of any of the provisions of this AGREEMENT except with regard to payment of real estate taxes as provided herein, Page 6 of 12 neither the CITY, nor DEVELOPER, as the case may be, nor any successor in interest, shall be considered in breach of, or in default of, its obligations with respect to the beginning and completion of construction of the PROJECT or progress in respect thereto, in the event of enforced delay in the performance of such obligation due to unforeseeable causes beyond its control and without its fault or negligence, including, but not restricted to acts of God, acts of the public enemy, acts of federal, state or local government, acts of the federal or state judiciary, acts of the other party, fires, floods, epidemics, quarantine restrictions, strikes, embargoes, acts of nature, unusually severe weather or delays of subcontractors due to such causes; it being the purposes and intent of this provision that in the event of the occurrence of any such enforced delay, the time or times for performance of the obligations of the CITY or DEVELOPER with respect to the beginning and completion of the construction of the PROJECT shall be extended for the period of the enforced delay. Provided, that the party seeking the benefit of the provisions of this Section, shall within thirty (30) days after the beginning of any such enforced delay have first notified the other party thereof in writing, of the cause or causes thereof, and requested an extension of the period of enforced delay. Such extensions of schedule shall be agreed to in writing by the parties hereto. 4. Waiver. Any party to this AGREEMENT may elect to waive any remedy it may have hereunder, provided that no such waiver shall be deemed to exist unless the party waiving such right or remedy does so in writing. No such waiver shall obligate such party to waive any other right or remedy hereunder, or shall be deemed to constitute a waiver of other rights and remedies provided pursuant to this AGREEMENT. SECTION VI: TERMINATION OF AGREEMENT A. Termination by the CITY. The CITY has the right to terminate all or part of this AGREEMENT upon thirty (30) days prior written notice to DEVELOPER as follows if any Event of Default by DEVELOPER is not cured within the timeframe set forth in Section V above. B. Termination by DEVELOPER. DEVELOPER has the right to terminate all or part of this AGREEMENT upon thirty (30) days prior written notice to the CITY as follows if any Event of Default by the CITY is not cured within the timeframe set forth in Section V above. SECTION VII: EQUAL EMPLOYMENT OPPORTUNITY DEVELOPER, for itself and its successors and assigns, agrees that during and with respect to construction of the PROJECT provided for in this AGREEMENT that the following will apply: Page 7 of 12 A. Nondiscrimination. DEVELOPER and any tenants of the PROJECT will not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, creed, disability, age or national origin. DEVELOPER and any tenants will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, creed disability, age or national origin. Such action shall include, but not be limited, to the following: employment, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. DEVELOPER and any tenants agree to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the CITY setting forth the provisions of this non-discrimination clause. B. Advertising. DEVELOPER and any tenants will, in all solicitations or advertisements for employees placed by or on behalf of DEVELOPER and any tenants, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, creed disability, age or national origin. SECTION VIII: REPRESENTATIONS OF DEVELOPER DEVELOPER represents warrants and agrees as the basis for the undertakings on its part herein contained that: A. Organization. DEVELOPER is an Illinois corporation and is in good standing with the State of Illinois. B. Authorization. DEVELOPER has power to enter into, and by proper action has been duly authorized to execute, deliver and perform this AGREEMENT. C. Non-Conflict or Breach. Neither the execution and delivery of this AGREEMENT, nor the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this AGREEMENT, conflicts with or results in a breach of any of the terms, conditions or provisions of any restriction, AGREEMENT or instrument to which DEVELOPER is not a party or by which DEVELOPER is bound. D. Pending Lawsuits. To the knowledge of DEVELOPER, there are no lawsuits either pending or threatened that would materially adversely affect the ability of DEVELOPER to proceed with the construction and development of the PROJECT. E. Location of PROJECT. The PROJECT will be located as described in Exhibit I of this AGREEMENT. F. Conformance with Requirements. DEVELOPER represents and warrants that the Site Plan, Construction Plans and construction of the PROJECT in accordance with the Site and Construction Plans will in all respect conform to and comply with all covenants, conditions, restrictions, zoning regulations, environmental regulations, building regulations and land use regulations affecting the PROJECT. Page 8 of 12 SECTION XI: REPRESENTATIONS OF THE CITY The CITY represents, warrants and agrees as a basis for the undertakings on its part contained herein that: A. Organization and Authorization. The CITY is a municipal corporation organized and existing under the laws of the State of Illinois, and has the power to enter into and by proper action has been duly authorized to execute, deliver and perform this AGREEMENT. B. Non-Conflict or Breach. Neither the execution and delivery of this AGREEMENT, nor the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this AGREEMENT, conflicts with or results in a breach of any of the terms, conditions or provisions of any restriction, AGREEMENT or instrument to which the CITY is now a party or by which the CITY is bound. C. Pending Lawsuits. To the knowledge of the CITY, there are no lawsuits either pending or threatened that would affect the ability of the CITY to perform this AGREEMENT. SECTION XII: MISCELLANEOUS A. Prevailing Wages. DEVELOPER acknowledges and agrees that it will comply with the applicable provisions of the Prevailing Wage Act of the State of Illinois, 820 ILCS 130 et seq., and the Prevailing Wage Ordinance of the CITY with respect to any demolition or construction on the PROPERTY that is paid for wholly or in part out of the Water Infrastructure Grant program. B. Authorized Representatives. 1. DEVELOPER. By complying with the notice provisions hereof, DEVELOPER shall designate an authorized representative from time to time, who, unless APPLICABLE LAW requires action by the Board of Directors of DEVELOPER, shall have the power and authority to make or grant or do all things, requests, demands, approvals, consents, AGREEMENTs and other actions required or described in this AGREEMENT for and on behalf of DEVELOPER. 2. CITY. By complying with the notice provisions hereof, the CITY shall designate an authorized representative from time to time, who shall communicate with DEVELOPER on behalf of the CITY. Such representative shall not have the authority to make AGREEMENTs on behalf of the CITY. C. Limited Liability to Others. Except as otherwise expressly provided herein, the CITY shall not be obligated to make any payments to any person other than DEVELOPER; nor shall the CITY be obligated to pay any contractor, subcontractor, mechanic, materialman providing services or materials to DEVELOPER for or in respect of the PROJECT. Page 9 of 12 D. Binding Upon Successors in Interest. This AGREEMENT shall be binding upon and inure to the benefit of all the parties hereto and their respective heirs, successors, administrators, assigns or other successors in interest. E. Titles of Paragraphs. Titles of the several parts, paragraphs or sections of this AGREEMENT are inserted for convenience of reference only, and shall be disregarded in construing or interpreting any provision hereof. F. Notices. All notices, requests, consents, approvals, demands or other instruments required or permitted by this AGREEMENT shall be in writing and shall be executed by the party or an officer, agent or attorney of the party, and shall be deemed to have been received (i) the date of actual service, if personally served, (ii) three business days after the date of posting, if mailed by registered or certified mail through the U.S. Mail, return receipt requested, with postage prepaid, or (iii) the number of business days instructed after being given to a recognized overnight delivery service, with the person giving the notice paying all required charges and instructing the delivery service to deliver on within a certain number of days; addressed to: If to the CITY: with copies to: CITY Manager Director of Planning & Public Works CITY of Galesburg CITY of Galesburg P.O Box 1387 P.O Box 1387 Galesburg, IL 61401 Galesburg, IL 61401 and to: CITY Attorney CITY of Galesburg P.O. Box 1387 Galesburg, IL 61401 If to DEVELOPER: DEVELOPER: Jason Robbins Rich Robbins 208 South Main St 508 E Clinton St Monmouth, IL 61462 Monmouth, IL 61462 or to the last known address of either party or to the address provided by any assignee if such address has been given in writing. G. Severability. If any section, subsection, term or provision of this AGREEMENT or the application thereof to any party or circumstance shall, to any extent, be held to be invalid or unenforceable, the remainder of such section, subsection, term or provision of this Page 10 of 12 AGREEMENT or the application of same to parties or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby. H. Further Assistance and Corrective Instruments. The CITY and DEVELOPER agree that they will, from time to time, execute, acknowledge and deliver, or cause to be executed, acknowledged and delivered, such supplements hereto and such further instruments as may reasonably be required by the parties hereto for carrying out the intention of or facilitating the performance of this AGREEMENT. I. No Joint Venture, Agency, or Partnership Created. Neither anything in this AGREEMENT nor any acts of the CITY and/or DEVELOPER under this AGREEMENT shall be construed by the parties or any third person to create the relationship of a partnership, agency, or joint venture between them. No covenant or AGREEMENT contained in this AGREEMENT shall be deemed to be the covenant or AGREEMENT of any official, officer, agent, employee or attorney of this CITY, in his or her individual capacity, and neither the members of the Corporate Authorities nor any other official or employee of the CITY shall be liable personally under this AGREEMENT or be subject to any personal liability or accountability by reason of or in connection with or arising out of the execution, delivery and performance of this AGREEMENT, or any failure in that connection. SECTION XIII: TERMS OF THE AGREEMENT A. Entire Agreement. The terms and conditions set forth in this AGREEMENT and exhibits attached hereto supersede all prior oral and written understandings and constitute the entire AGREEMENT between the CITY and DEVELOPER with respect to the subject matter hereof. B. Severability. Wherever possible, each provision hereof shall be interpreted in such manner as to be effective and valid under APPLICABLE LAW, but in case any one or more of the provisions contained herein shall, for any reason, be held to be invalid, illegal or unenforceable in any respect, such provision shall be ineffective to the extent, but only to the extent, of such invalidity, illegality, or unenforceable provision or provisions or any other provisions hereof, unless such a construction would be unreasonable. C. Counterparts. This AGREEMENT may be executed in one or more counterparts, each of which shall be considered an original instrument, but all of which shall be considered one and the same AGREEMENT, and shall become binding when one or more counterparts have been signed by each of the parties hereto and delivered to each of the parties hereto. D. Governing Law. This AGREEMENT shall be governed by and construed in accordance with the laws of the State of Illinois. E. Language. The language used in this AGREEMENT shall be deemed to be the language chosen by the parties hereto to express their mutual intent, and no rule of strict construction will be applied against either party, regardless of which is the drafter. Page 11 of 12 F. Headings. All headings contained in this AGREEMENT are for convenience of reference only and shall not be interpreted to expand or limit any provision hereof. G. Authority. Each of the above said parties represents and warrants that each of the above said parties has the right and legal authority to execute this AGREEMENT. Each of the above said parties further acknowledges and represents to one another that the representatives who execute this AGREEMENT have the authority under the law to execute this AGREEMENT and to bind their respective principals to the obligations under this AGREEMENT and further, that any legal requirements conferring authority upon the representatives who execute this AGREEMENT have been met by each of the respective parties as required by law. H. Amendment. No amendment or waiver of any provisioning the AGREEMENT will be binding on the CITY unless and until it has been approved by the City Council and has become effective, or on DEVELOPER unless it has been executed by an authorized representative. I. Covenant of Good Faith. In exercising their rights and in performing their obligations pursuant to this AGREEMENT, the parties will cooperate with one another in good faith, to ensure the intent of this AGREEMENT can be attained. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT and caused their respective seals to be affixed and attested thereto as of the date first above written. CITY OF GALESBURG GALESBURG WAREHOUSE, LLC an Illinois Municipal Corporation By: ____________________________ By: _________________________ John Pritchard Jason Robbins Mayor of Galesburg Owner Attest: By: _________________________ Rich Robbins By: ____________________________ Owner Kelli Bennewitz CITY Clerk Page 12 of 12 CITY OF GALESBURG ECONOMIC DEVELOPMENT AGREEMENT WITH GALESBURG WAREHOUSE, LLC, DEVELOPER EXHIBIT I PROJECT DESCRIPTION A. Narrative description of redevelopment PROJECT: GALESBURG WAREHOUSE, LLC (DEVELOPER) purchased the PROPERTY located at 888 South Lakes Storey Road. As a part of the renovations to be done by the DEVELOPER, revisions will be done to the existing fire protection sprinkler system. This would include design, hydraulic calculations, submittals, materials, fabrication, tools, lift equipment and supervision all by the sprinkler contractor so the system is designed and installed in accordance with NFPA Standard No 13, state and local codes. A booster pump will need to be installed to achieve the required pressure necessary for the sprinkler system to provide adequate coverage and make the building, contents and occupants safe. Upon completion of the rehabilitation work DEVELOPER shall operate a plastic pallet storage business and anticipates the creation of up to 5 full-time jobs in the next 18 months. B. Legal Description of the PROPERTY: PIN: 95-33-427-001 Commonly known as: 888 South Lake Storey Road, Galesburg, IL 61401 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER JANUARY 6, 2020 AGENDA ITEM: Amendment to the Professional Services Agreement with Prairie Forge Group to revise the bid documents for the renovation and rehabilitation of the existing cold storage building. SUMMARY RECOMMENDATION: The City Manager, Director of Planning and Public Works, and City Engineer recommend approval of an amended agreement with Prairie Forge Group to revise bid documents to renovate and rehabilitate an existing storage building in the amount of $44,500 plus reimbursables estimated at $3,200 for a total of $47,700. BACKGROUND: In November, the City opened bids for construction of a new Street Division office/sign shop and renovation of an existing storage building. The bids came in much higher than anticipated and above the budgeted amount for the project. At the December, 16, 2019 meeting, City Council rejected all bids for the project. It was recommended by City staff to revise the bid documents to a lower cost alternative and rebid the project. After discussion with City staff and the architect, the preferred option is to no longer construct a standalone office and sign shop building on site. Rather, a portion of this proposed space would be incorporated into the square footage of the existing storage building and would include a supervisor’s office, bathrooms, locker room, IT room, and break/training room. With this plan, a portion of the space in the existing maintenance building would continue to be used by Street Division staff. Specifically, Traffic personnel would move their existing sign shop and offices into a larger space within the existing maintenance building. This would also allow them to store their vehicles and equipment as well as all paint and electrical supplies in one location. This plan was determined to be the most feasible with regard to both meeting budgetary constraints and also meeting the operational needs of the Street Division staff. The amended agreement requires the architect to revise the design to the new scope for the project and also implement some value engineering changes to reduce costs. The drawings and bid specifications will need to be updated accordingly to eliminate the office building and make the necessary revisions to the renovation of the existing storage building. The proposal includes $37,723 plus reimbursables estimated at $3,200 for the redesign work. The proposal also includes $6,777 in costs associated with time spent reviewing the value engineering options and estimating cost saving measures for a total proposed cost of $47,700. It is planned to the have documents ready to bid early this spring so that the project can still be complete in 2020. BUDGET IMPACT: This project is proposed to be funded through a loan from the Vehicle and Building Replacement Funds that will be paid back from the Utility Tax fund over a period of 10 years. SUPPORTING DOCUMENTS: 1.Architectural/Engineering Services Agreement 20-4003 January 2, 2020 Mr. Wayne Carl, Director of Planning and Public Works City of Galesburg 55 West Tompkins Street Galesburg, IL 61401 Re: Amendment to the RFP/Contract, dated June 19, 2013 – Architectural / Engineering Services Redesign and Renovation of the Existing Cold Storage Building Facility City of Galesburg, Illinois 61401 Dear Wayne: This amendment/letter of proposal is the result of the City of Galesburg’s rejection of the bids received on November 20, 2019 for the Street Division Office Building and Renovation of the Existing Cold Storage project. The City of Galesburg is requesting Prairie Forge Group (PFG) to redesign the Renovation work at the Existing Cold Storage Facility and prepare the Contract Specifications and Documents for re-bidding with the revised scope and omit any new building or building addition. SCOPE OF SERVICES The following items include our understanding of the added items, changes and revised scope as defined from Aaron Gavin e-mail and direction over the past week: 1. Provide services that omit the Sign Shop Building scope from the project documentation. 2.Provide design changes to the Existing Cold Storage Building, we have included (2) two design schemes for the City to review and comment on. The scope changes include omitting the paint separator, remove the single toilet room at the north end of the building. 3.Remove the windows at the south elevation of the Existing Cold Storage Building. Revise the architectural floor plans, building elevations and detail drawings. Revise the structural drawings including the foundation plans, framing elevations, detail drawings and review the revised loading conditions at the south elevation, due to the removal of the south windows. 4.Add new toilet rooms/locker rooms, office (Maintenance Supervisor’s Office), laundry area(washer/dryer), IT closet, and a lunch room/training room. Add air conditioning to the office areas and address the fire separation between the office and Vehicle Storage areas. Redesign the IT closet to meet the City of Galesburg’s IT requirements for the new office area in the Existing Cold Storage building. 5.The following items are to be revised (per the Value Engineering ideas letter from Leander Construction). Items to be revised include the removal of the roof cupolas, along with the associated dampers/louvers, control wiring, steel framing at the roof peak. Provide catch basins, revise the concrete/plumbing details accordingly and omit the continuous trench drain in the vehicle bay. The truck wash trench drain is to remain along with all wash bay features. Provide revisions to the specifications to the drive operators of the overdoor operators, revise the gas pressure to 2 psi for the building, revise the vehicle exhaust system to be Brasch model GSE, and revise the infrared tube heaters to vacuum pumps. These changes will be finalized upon review and confirmation of the performance details completed by our engineers. 6. Conduct Architectural, Structural, Mechanical, Plumbing, and Electrical/Fire code reviews for the affected changes. Wayne Carl / City of Galesburg, / January 2, 2020 /Page 2 7.Prairie Forge Group (PFG) will provide the design sizes of the new water service and new sewer service for the Cold Storage Building renovation. The City of Galesburg shall provide all drawings and civil engineering details for all site utility improvements, site grading, and exterior pavement designs. 8.Revise the scope of work to light sandblast, wire brush and clean the existing steel frame to be an allowance of $25,000. Prime painting and final painting shall remain as a base bid item. 9.Omit any and all bid alternates. 10.The design and engineering for the remaining systems in the Cold Storage Building remains as indicated per the scope identified in the October 11, 2019 bid documents. 11. Conference call via Go-To-Meeting to review and finalize the design changes. 12.With your designated City-provided civil engineer for the project, verify and confirm all site designs and site improvements. Review and coordinate the new site utilities, grading/subgrade details, parking lots, sidewalks, and new roadways. 13. The City’s staff and contractors’ scope of work is to remain as previously identified. Any changes to revise the documents to address scope revisions shall be an considered an additional service to PFG. 14. Coordinate the work provided by the City of Galesburg. Work includes excavation work around the building, parking lot, sidewalks, and roads. Civil engineering design is provided by others for the parking lots, sidewalks, fencing, signage, and roadways. 15.Provide and update the background drawings for the structural, mechanical, electrical, and plumbing (MEP) engineers; and coordinate all design changes with the engineering consultants. 16.Provide new specification sections applicable to the new designs. 17.Revise the front-end bid requirements and coordinate all City of Galesburg bid requirements with the City’s Purchasing Department. 18.The clarifications of the Prairie Forge Group (PFG) response, dated June 19, 2013 to City of Galesburg’s request for Architectural Services, are a part of this amendment. ARCHITECTURAL / ENGINEERING FEES The fee for Architectural / Engineering (A/E) Services to redesign the Cold Storage Building and provide permit/bid specifications and documents are as follows: We propose the Architectural, Mechanical, Electrical, Plumbing (MEP), and Structural Engineering Services to be completed for lump sum Forty-Four Thousand Five Hundred Two Dollars $44,500. The primary effort of the above A/E services includes the removal of the Sign Shop Building from the scope and bid documents, which include approximately sixty drawings, technical and bidding specifications. In addition to the professional services listed above, we will invoice the City of Galesburg separately for reimbursable expenses. These include such items as printing, travel, long-distance phone calls, mail, delivery services, etc. This cost is budgeted at approximately $3,200. The professional services required or requested by City of Galesburg for work the beyond the scope shall be provided on an hourly basis at the rates listed below. Hourly rates of our consultants are generally similar to ours and can be provided at your request. RATE TABLE Principal….…... .............................................. $ 135.00/Hour Project Manager ............................................ $ 115.00/Hour Project Architect ............................................ $ 110.00/Hour Structural Engineer….…... ............................. $ 125.00/Hour MEP Engineer….…... .................................... $ 125.00/Hour Cost Estimator ............................................... $ 100.00/Hour CAD Technician ............................................. $ 75.00/Hour Clerical .......................................................... $ 55.00/Hour We shall invoice on a monthly basis for services performed, and payment is due 35 days from the date of the invoice. Wayne Carl / City of Galesburg, / January 2, 2020 /Page 3 Owner-provided information 1.Civil engineering services. 2.Site surveys of the current and existing conditions. 3.Environmental investigating, testing, and design. 4.“IT” hardware specifications, including panels, switches, UPS, enclosures, cable sizes, and other locations to be supplied by the City. PFG will coordinate the changes and include the equipment and specifications into the Bid Documents. Services not included in the Fee: 1.Civil engineering, storm-water retention/detention design, site utilities, or traffic lights/or traffic studies. 2.The City of Galesburg will provide all details and drawings for the new water/sewer services, grading/subgrade, and exterior pavements. 3.Site design and/or site engineering for any exterior pavements, i.e., parking lots, sidewalks, stoops, curbs, fencing, and walkways. 4.Renderings and dimensional images (3-D images/models). 5. Attendance at any zoning/special-use meetings, including review and presentation material. 6.LEED Design/Engineering Services that include certification, documentation, and energy modeling. 7.Design/engineering of audio-visual, computers, phones, intercom, security, and surveillance systems. 8.Landscape design and/or any site furnishings, site fencing, site signage, or site lighting design. 9.Detailed cost estimating, value engineering and cost analysis. 10.Space programming services. 11.Revisions to the documents required by the City after acceptance of final design solution. 12.Bidding and Construction Administration Services, shop-drawing/submittal reviews, and field inspections. 13.Changes to the documents from any recently adopted codes by the City of Galesburg. 14.Any further or additional structural engineering analysis or site visits of/at the Cold Storage Building. Optional services include but are not limited to: 1.Shop equipment (other than what is noted above) and office furniture design. 2.Signage design or any “special” informational signage. 3.Design/Engineering of Bid Alternates. 4. LEED Certification. 5.Architectural design or engineering for an outdoor Cold Storage Shelter or material storage bins. 6.Bidding, Site Inspections or meetings, and Construction Administrative Services. 7.Construction Management Services. Thank you for the opportunity to present this proposal, and we hope you find it complete and acceptable. If you are in agreement with the terms of this amendment/letter of proposal, please sign and return a copy to our office. We look forward to working with you on the project immediately upon receipt of your signed Letter of Agreement. This proposal shall remain valid for thirty (30) days of the date. Cordially, Thomas M. Tristano, AIA, President John Pritchard, Mayor Date TOWN OF THE CITY OF GALESBURG Date:January 6, 2020 Agenda Number:20-9000 TOWN FUND $903.82 GENERAL ASSISTANCE FUND $6,094.29 IMRF FUND SOCIAL SECURITY/MEDICARE FUND LIABILITY FUND AUDIT FUND TOTAL $6,998.11