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Home My WebLink About01062020 Council Meeting MinutesGalesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois January 6, 2020 5:30 p.m. Called to order by Mayor John Pritchard at 5:30 p.m. Roll Call #1:Present:Mayor John Pritchard,Council Members Bradley Hix,Wayne Dennis, Lindsay Hillery,Corine Andersen,Peter Schwartzman,Wayne Allen,and Larry Cox,8.Also present were City Manager Todd Thompson,City Clerk Kelli Bennewitz and City Attorney Brad Nolden. Mayor Pritchard declared a quorum present. The Pledge of Allegiance was recited. A moment of silence was given in lieu of an invocation. Council Member Cox moved,seconded by Council Member Andersen,to approve the minutes of the City Council meeting from December 16, 2019. Roll Call #2: Ayes:Council Members Hix, Hillery, Andersen, Schwartzman, Allen, and Cox, 6. Nays:None Absent:None Abstain:Council Member Dennis, 1. Chairman declared motion carried. CONSENT AGENDA #2020-01 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 20-3000 Approve the bid to supply fill and patch materials for 2020 to Roanoke Concrete Products except for: Hot Mix Asphalt Binder and Surface Course and Trench Backfill (FA 6) – River City Supply Cold Patch (Emulsion) and High Performance Patching Mixture – Tickle Asphalt Company CA-6 Crushed White Stone – Mill Creek Mining, Inc. CA-6 Gravel, Fill Sand/Trench Backfill (Delivered), and CLSM – Galesburg Builders Supply 20-3001 Approve the bid from Brenntag Mid-South,Inc.in the amount of $442 per ton for liquid chlorine for purchases in 2020. 20-4000 January 6, 2020 Page 1 of 5 Approve the renewal of the Law Enforcement Liability insurance policy with QBE Specialty Insurance Company,brokered through The Horton Group,in an annual premium amount of $34,344. 20-5000 Receive Transit Audit Reports for the state fiscal year ended June 30, 2019. 20-8000 Approve bills in the amount of $875,674.47 and advance checks in the amount of $964,938.24. Council Member Cox moved,seconded by Council Member Allen,to approve Consent Agenda 2020-01. Roll Call #3: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 19-1030 Council Member Hillery moved,seconded by Council Member Hix,to approve Ordinance 20-3601 on final reading amending sections of Chapter 130 of the Galesburg Municipal Code regarding the use of cannabis and its possession,transportation or usage,and impoundment of vehicles for possession of cannabis. Roll Call #4: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 19-1031 Council Member Hix moved,seconded by Council Member Dennis,to approve Ordinance 20-3602 on final reading amending several golf rates for 2020. Council Member Cox stated that he supports the rate increases but recommends that before the budget is discussed for 2021 that a marketing plan be drafted.He suggested the Park Superintendent,Golf Pro,and others work on a plan to include proposed rates,a target market audience, advertising, etc. Roll Call #5: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 19-1032 January 6, 2020 Page 2 of 5 Council Member Dennis moved,seconded by Council Member Hillery,to approve Ordinance 20-3603 on final reading amending Chapter 32 of the Galesburg Municipal Code by creating the rank of Deputy Police Chief and Deputy Fire Chief. Roll Call #6: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. BIDS, PETITIONS AND COMMUNICATIONS PUBLIC COMMENT CITY MANAGER’S REPORT A.Monthly yard waste pickup will be collected monthly during the following winter months. Weekly yard waste collection will resume on Monday, March 2, 2020. a.January 6-10, 2020 b.February 3-7, 2020 Council Member Schwartzman inquired about the solar project at the Oquawka Water Plant. Planning &Public Works Director Wayne Carl stated that Ameren has been out to install the meter and that the plant should go online January 20th.Once any issues are worked out,the plant should be on full solar power by mid-February. Council Member Schwartzman also asked about the two gunshot incidents within the last two weeks.Police Chief Idle stated that the incidents are not related and are still currently under investigation. MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) 20-4001 Council Member Andersen moved,seconded by Council Member Hillery,to waive normal purchasing policies and approve the fiscal year 2020 Accela (Springbrook)maintenance fees for the government-wide software utilized by the City and to authorize the Director of Finance and Information Systems to sign the annual maintenance fee order form.The fiscal year 2020 annual maintenance fee is $68,412. Roll Call #7: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 20-4002 January 6, 2020 Page 3 of 5 Council Member Andersen moved,seconded by Council Member Hix,to approve a Water Infrastructure Grant with Galesburg Warehouse,LLC in the amount of $20,000 to assist in filling the gap needed to install a booster pump for the sprinkler system. Council Member Cox stated that while he supports the project,he is not in favor of making a habit of going over the grant amount policy;however,he does understand that this is a significant water project with an expensive price tag. Roll Call #8: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 20-4003 Council Member Allen moved,seconded by Council Member Hillery,to approve an amendment to the Professional Services Agreement with Prairie Force Group to revise the bid documents for the renovation and rehabilitation of the existing cold storage building in the amount of $44,500 plus reimbursables estimated at $3,200 for a total of $47,700. Council Member Cox stated that while he supports the Street Division project,he hopes that in the future the contractors are able to give reliable cost estimates so that the City can move forward with the renovation. Roll Call #9: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Council Member Allen moved,seconded by Council Member Dennis,that the City Council sit as the Town Board. The motion carried by voice vote. TOWN BUSINESS 20-9000 Trustee Andersen moved,seconded by Trustee Hillery,to approve Town bills and warrants be drawn in payment of same. Fund Title Amount Town Fund $903.82 General Assistance Fund $6,094.29 IMRF Fund Social Security/Medicare Fund Liability Fund Audit Fund January 6, 2020 Page 4 of 5 Total $6,998.11 Roll Call #10: Ayes:Trustees Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Trustee Allen moved,seconded by Trustee Dennis,to resume sitting as the City Council.The motion carried by voice vote. CLOSING COMMENTS Council Member Schwartzman stated that as he follows trends in energy,there are positive signs that Illinois is moving forward with significant investments in solar and wind energy.He also thanked the snow removal crew,in advance,for keeping the streets clean and safe this winter. Council Member Andersen stated that she is thrilled to see lower heating bills this winter and is pleased with the way 2020 is starting weather-wise. Council Member Dennis stated that he is feeling better after surgery and is happy to be back. Council Member Hix stated that as a United Way Board of Director he wanted to remind everyone that it’s currently campaign time and would encourage anyone to donate.He noted that the United Way wouldn’t be able to do what they do without the support of the community. Mayor Pritchard added that it was nice to see Chief Idle back from FBI Academy and also welcomed Pam Gaither, new Chamber of Commerce Executive. There being no further business,Council Member Dennis moved,seconded by Council Member Hillery, to adjourn the regular meeting at 5:49 p.m. Roll Call #11: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. John Pritchard, Mayor Kelli R. Bennewitz, City Clerk January 6, 2020 Page 5 of 5