HomeMy WebLinkAbout04202020 City Council Packet extAdministration
55 West Tompkins Street
Galesburg, IL 61401
CITY OF GALESBURG
Illinois, USA
April 20 City Council Agenda
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City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
April 20, 2020
Due to social distancing necessitated by COVID-19, members of the public who would like to view or participate in
the Galesburg City Council meeting are encouraged to utilize remote attendance options. Citizens can view the
council meetings on Comcast channel 7 or stream the meeting live on the City’s website.
Citizens can submit public comments in advance of the meetings by emailing public@ci.galesburg.il.us. Comments
must be received one hour prior to the posted start time of the meeting to be addressed at the meeting and all
comments will be subject to the time requirements and standards established for public comment.
5:30 p.m. Roll Call Pledge of Allegiance
Invocation
Approve Minutes from April 6, 2020
Consent Agenda #2020-08
20-2012 Resolution Resolution authorizing the submittal of the Section 5311 and Downstate
Public Transit Operating Assistance Grant Applications for the period
July 1, 2020 through June 30, 2021
20-2013 Resolution Resolution authorizing the acceptance of Special Warranty 5333(b) and
Certificates and Assurances related to the 5311 Grant Agreement
20-3014 Bid 2020 Intermittent Resurfacing
20-5006 Receive Annual Fire Pension Report
20-5007 Receive Annual Police Pension Report
20-8007 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
20-1010 Ordinance Option agreement with MEA on Main, LLC for 140 – 144 E. Main
Street (Final Reading)
20-1011 Ordinance Ordinance authorizing the submittal of the Section 5311 and Downstate
Public Transit Operating Assistance Grant Applications for the period
July 1, 2020 through June 30, 2021 to provide public transportation.
(First Reading)
20-2014 Resolution Termination of Galesburg Transit Contract
Bids, Petitions and Communications
Public Comment
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City Manager’s Report
Miscellaneous Business (Agreements, Approvals, Etc.)
20-4035 Approve Galesburg Public Library loan guarantee
Town Business
20-9008 Bills
Closing Comments
Adjournment
Vision Statement
“The City of Galesburg will be a dynamic community featuring a full range of public amenities to serve a diverse citizenry. The City Council will play a pro-active role in
providing leadership to its citizens, neighborhoods, and other public bodies and enact policies which ensure the existence of a broad based economy.”
CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
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CITY COUNCIL MEETING
City Manager’s Report
April 20, 2020
CONSENT AGENDA #2020-08
Item 20-2012 Authoring Submittal of Section 5311
Staff recommends approval of a resolution authorizing the submittal of the Section 5311 and
Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2020
through June 30, 2021.
Item 20-2013 Authorizing Acceptance of 5333(b)
Staff recommends approval of a resolution authorizing the acceptance of Special Warranty 5333(b)
and Certificates and Assurances related to the 5311 Grant Agreement. It is required as a part of the
grant application process to approve Special Warranty 5333(b) which provides Labor Protections
and the certificates/assurances, which include Title VI of the Civil Rights Act of 1964, Equal
Employment Opportunity (EEO) and restrictions on Lobbying.
Item 20-3014 Intermittent Resurfacing
Staff recommends approval of the bid in the amount of $489,876.95 submitted by Brandt
Construction Co. for asphalt resurfacing on Broad Street, Bandy Avenue, Prairie Street, Daniel
Drive and Swing Boulevard. Two bids were received for this project, with Brandt Construction
submitting the low bid. The bid is within estimated costs for the project and there are sufficient
funds budgeted for this work in the Motor Fuel Tax Fund.
Item 20-5006 Annual Fire Pension Report
Per statute, the annual pension report for the Fire Fighters Pension Fund is received to be placed
on file with the Galesburg City Clerk’s Office. The report provides the revenue statement,
expenses statement, and assets statement for the Fire Fighters Pension Fund.
Item 20-5006 Annual Police Pension Report
Per statute, the annual pension report for the Police Pension Fund is received to be placed on file
with the Galesburg City Clerk’s office. The following report provides the revenue statement,
expenses statement, and assets statements for the Police Pension Fund.
Item 20-8007 Bills
Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn,
Director of Finance and Information Systems.
ORDINANCES AND RESOLUTIONS
Item 20-1010 Ordinance Authorizing an Option Agreement for Sale of Property at 140 and
144 East Main Street (Final Reading)
Staff recommends approval of an ordinance authorizing execution of an option agreement for sale
of property at 140 and 144 East Main Street. In April of 2014, both buildings located at 140 and
144 East Main Street were damaged by fire. Both buildings were owned by the same person which
CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
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were vacant at the time of the fire and there was no insurance on the buildings. The owner moved
out of the area and could not be located to get the properties demolished. The Knox County Trustee
eventually became the owner of the two properties due to property taxes not being paid. In
September of 2019, the City Council approved purchasing the two properties from the Knox County
Trustee for $823 for each property. City Administration has been working with MEA on Main,
LLC, who also owns 156 East Main Street adjacent to this property, to redevelop these parcels.
They plan to have a design concept study completed on the property to determine if it is feasible to
develop these properties. They have proposed an Option to Purchase Agreement on the property
which would allow them time to complete their design concept study. The price of this option is set
at $10.00 with the option to purchase the property within the option period for $10,000.00. The
Option term is 120 days and can be extended 60 days provided that the parties are engaged in good
faith negotiations regarding a Redeveloper Agreement to demolish the premises. If the results of
the design concept study are favorable, the Developer would be interested in exercising the option
to purchase the properties, conditional upon the City entering into a TIF Redeveloper Agreement
for the cost of the demolition. If the results of the study are not favorable the option agreement
would expire in 120 days.
Item 20-1011 Submittal of Section 5311 & Downstate Public Transit Operating Assistance
Grant (First Reading)
Staff recommends approval of an ordinance authorizing the submittal of the Section 5311 and
Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2020
through June 30, 2021 to provide public transportation.
Item 20-2014 Termination of Galesburg Transit Contract
Staff recommends approval of a resolution which terminates the contract with Galesburg Transit I
Corporation. The City currently contracts with Galesburg Transit I Corporation to provide fixed
route bus transit services within the City of Galesburg. It has been determined that it would be
more efficient and effective if those services were managed and provided directly by the City of
Galesburg. Approval of this resolution will terminate the contract with Galesburg Transit, effective
June 30, 2020.
BIDS, PETITIONS AND COMMUNICATIONS
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 20-4035 Galesburg Public Library loan guarantee
Staff recommends approval of a commercial guaranty for $2,000,000 of the principal indebtedness
that is being incurred by the Board of Trustees of the Galesburg Public Library through a Business
Loan Agreement with the Farmers and Mechanics Bank. The Commercial Guaranty provides the
City will back the private financing secured by the Galesburg Public Library with the full faith and
credit of the City of Galesburg. If by chance the library would default, the City would be obligated
to make payment on the loan.
CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
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TOWN BUSINESS
Item 20-9008 Town Bills
Respectfully submitted,
Todd Thompson
City Manager
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
April 6, 2020
5:30 p.m.
Called to order by Mayor John Pritchard at 5:30 p.m.
Roll Call #1:Physically Present:Mayor John T.Pritchard,Lindsay Hillery,Corine Andersen,
Wayne Allen,and Larry Cox,5.Present via Telephone:Council Member Bradley Hix,Wayne
Dennis,and Peter Schwartzman,3.Absent:None.Also present was City Manager Todd
Thompson and City Clerk Kelli Bennewitz. Mayor Pritchard declared a quorum present.
The Pledge of Allegiance was recited.
Mayor Pritchard gave the invocation.
Council Member Allen moved,seconded by Council Member Cox,to approve the minutes of
the City Council meetings from March 16 and 19, 2020.
Roll Call #2:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
CONSENT AGENDA #2020-07
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
20-3010
Approve the purchase of thirteen in-car squad cameras and sixteen officer body worn cameras
from Supreme Radio in the amount of $104,381.05.
20-3011
Approve the bid from Johnson Trucking &Blacktopping in the amount of $13,574,16 for the
sealing of parking lots H and K.
20-3012
Approve the bid from Gunther Construction,a Division of UCM,Inc.,in the amount of
$302,112.66 for the annual seal coating contract for 2020.
20-3012
Approve the bid from Brandt Construction in the amount of $92,714.21 for the Water
Treatment Plant roadway rehab project in Oquawka.
April 6, 2020 Page 1 of 6
20-4026
Approve Budget Adjustment #2 for the budget year ended December 31, 2019.
20-8006
Approve bills in the amount of $1,060,637.74 and advance checks in the amount of
$776,962.85.
Council Member Allen moved,seconded by Council Member Hillery,to approve Consent
Agenda 2020-07.
Roll Call #3:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
PASSAGE OF ORDINANCES AND RESOLUTIONS
20-1006
Council Member Hillery moved,seconded by Council Member Cox,to approve Ordinance
20-3609 on final reading amending several sections of the Galesburg Municipal Code related to
the separating of the Public Works and Community Development Departments and
re-establishing the positions of Community Development Director and Public Works Director.
Roll Call #4:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
20-1008
Council Member Cox moved,seconded by Council Member Andersen,to approve Ordinance on
final reading amending Appendix D and Appendix E of Chapter 77 of the Galesburg Municipal
Code to add stop signs on South Street at the intersections of West Street and Cedar Street.
Council Member Cox stated that in the past he agreed with the proposal for South Street;
however,he believes that a better solution would be to leave the current pedestrian signage
and add a 25 mph sign with flashing warning lights in order to slow down the traffic speed.The
consensus of the Council was in agreement with Council Member Cox.
Roll Call #5:
Ayes:None
Nays:Council Members HIx, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Absent:None
Chairman declared motion failed.
20-1010
April 6, 2020 Page 2 of 6
Ordinance on first reading authorizing executive of an option agreement for the sale of the
property at 140 and 144 East Main Street.
20-2011
Council Member Allen moved,seconded by Council Member Hillery,to approve Resolution
20-09 in support of the Galesburg Public Library Board’s efforts to secure a two-year loan of up
to $2,000,000 from F&M Bank,including backing the loan with the full faith and credit of the
City of Galesburg.
Roll Call #6:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
PUBLIC COMMENT
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
20-4027
Council Member Andersen moved,seconded by Council Member Hillery,to approve an
agreement with Habitat for Humanity concerning the use of City funds in the amount of $7,500
for the rehabilitation of 686 West Berrien Street.
Roll Call #7:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
20-4028
Council Member Hillery moved,seconded by Council Member Cox,to approve an engineering
agreement for the preparation of bid documents and performing construction engineering
services for lead water service line replacements for an IEPA loan agreement phase V.
Roll Call #8:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
20-4029
Council Member Andersen moved,seconded by Council Member Hillery,to approve an
intergovernmental cooperation agreement with the Galesburg Sanitary District for a Rebuild
Illinois Grant application.
Roll Call #9:
April 6, 2020 Page 3 of 6
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
20-4030
Council Member Cox moved,seconded by Council Member Andersen,to approve an agreement
with the Illinois Commerce Commission for the Henderson Street rail crossing improvements.
Roll Call #10:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
20-4031
Council Member Hillery moved,seconded by Council Member Cox,to approve a joint funding
agreement with the Illinois Department of Transportation for the South Seminary Street
reconstruction project.
Roll Call #11:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
20-4032
Council Member Hillery moved,seconded by Council Member Cox,to approve participation
with Knox County on high resolution aerial photography for the City of Galesburg.
Roll Call #12:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
20-4033
Council Member Andersen moved,seconded by Council Member Hillery,to approve an
emergency repair of valves outside of the Ranney Well in Oquawka in the amount of $38,597.
Roll Call #13:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
April 6, 2020 Page 4 of 6
20-4034
Council Member Allen moved,seconded by Council Member Hillery,to approve a TIF
agreement with MEA on Main,LLC for the property located at 140-144 East Main Street.The
TIF incentive, in the amount of $8,000, will be used to hire a licensed design professional.
Roll Call #14:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
Council Member Allen moved,seconded by Council Member Cox,that the City Council sit as the
Town Board. The motion carried by voice vote.
TOWN BUSINESS
20-9007
Trustee Andersen moved,seconded by Trustee Cox,to approve Town bills and warrants be
drawn in payment of same.
Fund Title Amount
Town Fund $1,301.34
General Assistance Fund $5,178.20
IMRF Fund
Social Security/Medicare Fund $2,412.11
Liability Fund $417.18
Audit Fund
Total $9,308.83
Roll Call #15:
Ayes:Trustees Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
Trustee Allen moved,seconded by Trustee Cox,to resume sitting as the City Council.The
motion carried by voice vote.
CLOSING COMMENTS
Council Member Allen thanked the Administration for all they are doing during this pandemic
and understands it is a trying time for everyone.
Council Member Schwartzman asked about the precautions being taken with public transit.
City Manager Thompsons stated that they have added additional signage at all stops regarding
April 6, 2020 Page 5 of 6
keeping riders healthy and educating them on COVID-19.The number of riders has been
reduced to 10 or less and staff is cleaning on a more regular basis.
Chief Hovind reported to Council that the prison has recently joined in on the daily briefing calls
and that they are not allowing visitors at this time.
Council Member Hix thanked the first responders,healthcare workers,grocery store
employees,etc.and that we are fortunate to have only one case at this time in our county.He
added that he knows two people who have COVID-19 and that everyone should take
precautions seriously and follow all recommended guidelines.He also encouraged everyone to
keep supporting our restaurants.
Mayor Pritchard stated that to date,Knox County has administered 77 tests,67 are negative,9
pending,and one positive result.He also added that if you do not feel well,are coughing or
have a fever,please call your healthcare provider first.It is critical to slow the spread of the
COVID-19 virus and that we don’t overwhelm the medical community.He urged everyone to
stay calm and disciplined in social distancing and hand washing.He also stressed to be kind and
considerate to everyone.
There being no further business,Council Member Hillery moved,seconded by Council Member
Cox, to adjourn the regular meeting at 6:11 p.m.
Roll Call #16:
Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
John Pritchard, Mayor
Kelli R. Bennewitz, City Clerk
April 6, 2020 Page 6 of 6
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COUNCIL LETTER
CITY OF GALESBURG
APRIL 20, 2020
AGENDA ITEM: Resolution authorizing the submittal of the Section 5311 and Downstate Public
Transit Operating Assistance Grant Applications for the period July 1, 2020 through June 30, 2021
and a Resolution authorizing the acceptance of Special Warranty 5333(b) and Certificates and
Assurances.
SUMMARY RECOMMENDATION: The Public Transportation Advisory Commission
(PTAC) will hold a public hearing on April 17, 2020. Due to the timing of the PTAC meeting and
getting the Council agenda out on time, any public comments that might be received and how the
PTAC members voted are not in this Council letter and will be mentioned during the Council
meeting.
BACKGROUND: Each year the City submits to the Illinois Department of Transportation (IDOT)
a grant application for the funding under the Section 5311 Transit Operating Assistance Program
and Downstate Operating Assistance Program (DOAP) Grant. It is required as a part of the grant
application process to approve Special Warranty 5333(b) which provides Labor Protections and the
certificates/assurances which include Title VI of the Civil Rights Act of 1964, Equal Employment
Opportunity (EEO) and restrictions on Lobbying. Attached for City Council’s consideration are the
required resolutions and associated documents.
BUDGET IMPACT: If the resolutions are not approved, the City will not be able to apply for
the 5311 or DOAP funds and there would be an estimated shortfall of up to $304,335 in Federal
5311 funds and up to $3,041,600 in State DOAP funds to cover transit expenses based upon
anticipated expenditures and revenues for the year.
SUPPORTING DOCUMENTS:
1. Resolution authorizing the submittal of 5311 and DOAP applications
2.Resolution accepting Special Warranty 5333(b) and certificates/assurances
3. Special Section 5333(B) Warranty for Application to the Small Urban And Rural
Program
4.Certifications and Assurances
20-2012
20-2013
RESOLUTION NO. ______________
RESOLUTION AUTHORIZING THE EXECUTION AND AMENDMENT OF SECTION 5311
GRANT AGREEMENT
WHEREAS, the provision of public transportation service is essential to the transportation of
persons in the non-urbanized area; and
WHEREAS, 49 U.S.C. § 5311 (“Section 5311”), makes funds available to the State of Illinois
to help offset certain operating deficits and administrative expenses of a system providing public
transit service in non-urbanized areas; and; and
WHEREAS, the State of Illinois, acting by and through the Illinois Department of
Transportation, is authorized by 30 ILCS 740/3-1 et seq.to provide the Section 5311 grant; and
WHEREAS, grants for said funds will impose certain obligations upon the recipient, including
the provision by it of the local share of funds necessary to cover costs not covered by funds provided
under Section 5311.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GALESBURG, KNOX COUNTY, ILLINOIS:
Section 1. That an application be made to the Office of Intermodal Project Implementation,
Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311
for fiscal year 2021, for the purpose of off-setting a portion of the Public Transportation Program
operating deficits of the City of Galesburg.
Section 2. That while participating in said operating assistance program the City of Galesburg
will provide all required local matching funds.
Section 3. That the Mayor of the City of Galesburg, is hereby authorized and directed to
execute and file on behalf of the City of Galesburg such application.
Section 4. That the Public Works Director and/or the City Manager of the City of Galesburg
are authorized to furnish such additional information as may be required by the Office of Intermodal
Project Implementation and the Federal Transit Administration in connection with the aforesaid
application for said grant.
Section 5. That the Mayor of the City of Galesburg, is hereby authorized and directed to
execute and file on behalf of the City of Galesburg a Section 5311 Grant Agreement (“Agreement”)
with the Illinois Department of Transportation, and amend such Agreement, if necessary, in order to
obtain grant assistance under the provisions of Section 5311 for fiscal year 2021.
Section 6. That the Public Works Director or the City Manager of the City of Galesburg are
hereby authorized to provide such information and to file such documents as may be required to
perform the Agreement and to receive the grant for fiscal year 2021.
Approved this day of , 20____ , by a roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
______________________________________________________________________________
Nays: ________________________________________________________________________
______________________________________________________________________________
Absent: _______________________________________________________________________
______________________________________________________________________________
ATTEST:
______________________________
John Pritchard, Mayor
____________________________
Kelli R. Bennewitz, City Clerk
RESOLUTION NO. ______________
RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE SPECIAL WARRANTY RELATED
TO THE SECTION 5311 GRANT AGREEMENT
WHEREAS, Section 5311 of the Federal Transit Act of 1964, as amended, makes funds available
to help offset certain operating deficits of a system providing public transit service in non-urbanized areas;
and
WHEREAS, 49 U.S.C. § 5333(b) requires that fair and equitable arrangements must be made to
protect the interests of employees affected by such assistance as a condition of receipt of funds under
Section 5311; and
WHEREAS, a simplified process for assuring employee protections that accommodates the needs
of participants in the Section 5311 program has been agreed upon by the U.S. Department of Labor and
the U.S. Department of Transportation by allowing execution of a Special Section 5333(b) Warranty for
Section 5311 projects (Special Warranty), which the Secretary of Labor certified on May 31, 1979;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GALESBURG, KNOX COUNTY, ILLINOIS:
Section 1. That an application be made to the Office of Intermodal Project Implementation,
Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311 of the
Federal Transit Act of 1964, as amended.
Section 2. As a condition of the receipt of Section 5311 funds, the City of Galesburg hereby
agrees in writing to the terms and conditions of the Special Warranty (attached) regarding fair and
equitable arrangements to protect the interests of employees affected by such assistance.
Section 3. That the Mayor of the City of Galesburg, is hereby authorized and directed to execute
and file on behalf of the City of Galesburg such application.
Approved this 20th day of April, 2020 , by a roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
______________________________________________________________________________
Nays: ________________________________________________________________________
______________________________________________________________________________
Absent: _______________________________________________________________________
______________________________________________________________________________
ATTEST:
______________________________
John Pritchard, Mayor
____________________________
Kelli R. Bennewitz, City Clerk
TR OP201 (Draft)Page 8 of 12
Title VI Subrecipient's Questionnaire
Printed 04/13/20
As a recipient of Federal grant funding, the Illinois Department of Transportation(IDOT) is required to ensure that all
subrecipients are in compliance with Title VI of the Civil Rights Act of 1964 rules, regulations, and Executive
Orders, which govern Title VI on Federally-funded project. To ensure that subrecipient of Federal Transit
Administration funding are in compliance with these requirements, your organization must complete the following
questionnaire in its entirety.
If you have questions on how to complete this form, please contact the Illinois Department of Transportation, Bureau of Civil
Rights, Room 317, 2300 S. Dirksen Parkway, Springfield, IL 62764 or call (217) 782-2762.
Legal Name of Applicant
City of Galesburg
Date of Report
Mar 27, 2020
PART 1: TITLE VI PLAN & COMPLAINT PROCEDURES
1. Does your organization have a Title VI Program?Yes No
A. If "Yes," does your organization's Title VI Program include:
(i) A Title VI notice to the public that indicates the applicant complies with Title
VI, and informs members of the public of the protections against
discrimination afforded to them by Title VI.
Yes No
(ii) Instructions to the public regarding how to file a Title VI discrimination
complaint?
Yes No
(iii) A list of any public transportation-related Title VI investigations, complaints,
or lawsuits filed with the recipient since the time of the last submission?
Yes No
(iv) A public participation plan that includes an outreach plan to engage minority
and limited English proficient populations, as well as a summary of outreach
efforts made since the last Title VI Program submission?
Yes No
(v) A copy of the recipient’s plan for providing language assistance to persons
with limited English proficiency?
Yes No
(vi) A table depicting the racial breakdown of the membership of transit-related,
non-elected planning boards, advisory councils or committees, or similar
bodies (whose membership is selected to the applicant)?
Yes No
(vii) If the applicant has constructed a transit facility, a copy a copy of the Title
VI equity analysis conducted during the planning stage with regard to the
location of the facility?
Yes No
2. Does your system operate fixed route services?Yes No
A. If "Yes," does your organization's Title VI Program include:
(i) System-wide service standards for vehicle load factors, vehicle headways,
on-time performance, and service availability?
Yes No
(iI) System-wide service policies for the distribution of transit amenities and
vehicle assignment?
Yes No
If you answered "Yes" above, then you must submit a copy of your organization's Title VI Program as part of the
application process.
TR OP201 (Draft)Page 9 of 12Printed 04/13/20
If "No," in the space provided below, please explain how your organization plans to meet its Title VI Program
obligations.
This text box will expand; type as much as necessary. Expansion will occur after tabbing to the next field.
PART 2: NON-DISCRIMINATION POLICY & STATEMENT
Does your organization have a non-discrimination policy that is incorporated into a
Statement of Nondiscrimination?Yes No
If your answered "Yes" above, then you must submit a copy of your organization's nondiscrimination policy statement as
part of the application process.
If "No," in the space provided below, please explain.
This text box will expand; type as much as necessary. Expansion will occur after tabbing to the next field.
PART 3: Title VI Coordinator/Specialists
Does your organization have a person employed who is responsible for handling civil rights
issues and/or a Title VI Coordinator/Specialist?
Yes No
If "Yes," then please provide the following information about the Title VI employee:
Name
Bradley Nolden
Title
City Attorney/Director of Administrative
Mailing Address
bnolden@ci.galesburg.il.us
City
Galesburg
State
IL
Zip
61401
Telephone
(309) 345-3629
SIGNATURE OF AUTHORIZED REPRESENTATIVE
By signing below, i certify that I am authorized to sign this questionnaire on behalf of my organization, and that the
information contained in this report is accurate and complete to the best of my knowledge.
Signature Date
Printed Name
Bradley Nolden
Printed Title
City Attorney/Director of Administrative Services
TR OP201 (Draft)Page 10 of 12Printed 04/13/20
Equal Employment Opportunity (EEO) Checklist
(page 1 of 2)
EEO Overview
Since 1977, USDOT has required recipients and subrecipients of transit funding meeting certain criteria to establish Equal
Employment Opportunity (EEO) Programs and to comply with applicable laws and regulations.
FTA is responsible for ensuring that its recipients do not engage in employment discrimination:
A person may not be excluded from participating in, denied a benefit of, or discriminated against under, a project, program,
or activity receiving financial assistance under this chapter because of race, color, religion, national origin, sex, disability, or
age (49 U.S.C. § 5332(b)).
This provision applies to employment opportunities and supplements employment protections found in Title VI of the Civil
Rights Act of 1964 (Title VI). The Title VI regulations prohibiting employment discrimination are found at 49 CFR § 21.5(c) -
Nondiscrimination in Federally Assisted Programs of the Department of Transportation. It is important to note that while Title
VI and 49 CFR Part 21 only prohibit discrimination based on race, color, and national origin, Federal Transit Laws (49 U.S.C.
§ 5332) includes protections on the basis of religion, sex, disability, and age. In this context, the term `sex' includes
pregnancy, childbirth, or related medical conditions; gender identity; and sexual orientation.
Title VII of the Civil Rights Act of 1964 (Title VII), as amended by the Equal Employment Opportunity Act of 1972 and the
Civil Rights Act of 1991, prohibits discrimination on the basis of race, color, religion, national origin, or sex in all institutions
with 15 or more employees -- including state and local governments and labor organizations. (42 U.S.C. §§ 2000e et seq.)
Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA) applies to private employers and state and local
government employers with at least 15 employees, regardless of whether they receive federal financial assistance. It
prohibits covered employers from discriminating on the basis of an applicant's or employee's genetic information (such as
the results of genetic tests or family medical history), generally prohibits employers from acquiring genetic information of
applicants and employees, and requires employers to keep genetic information confidential, with very limited exceptions.
The U.S. Equal Employment Opportunity Commission (EEOC) is the enforcement authority for Title VII and provides official
interpretation of employment laws that prohibit discrimination as outlined in 29 CFR Part 1600. EEOC enforces not only Title
VII and GINA, but also the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, Title I of the
Americans with Disabilities Act of 1990, Sections 501 and 505 of the Rehabilitation Act of 1973. FTA defers to the most
current regulations and guidance issued by EEOC when making complaint and compliance determinations. EEOC
regulations and guidance are incorporated by reference.
The FTA Master Agreement requires all applicants, recipients, subrecipients, and contractors receiving FTA funding to
comply with applicable Federal civil rights laws and regulations and to follow applicable Federal guidance. Any FTA
applicant, recipient, subrecipient, and contractor who meet both of the following threshold requirements must implement all
of the EEO Program elements:
• Employs 100 or more transit-related employees; and
• Requests or receives capital or operating assistance in excess of $1 million in the previous Federal fiscal year, or
• Requests or receives planning assistance in excess of $250,000 in the previous Federal fiscal year.
Agencies between 50 -99 transit-related employees are required to prepare and maintain an EEO Program that includes the
Statement of Policy, dissemination plan, designation of personnel, assessment of employment practices, and a monitoring
and reporting system. These smaller agencies are not required to conduct a utilization analysis with goals and timetables or
to submit the EEO Program to FTA every four years. Instead, these agencies will be required to provide the EEO Program to
FTA if requested by the Office of Civil Rights or for any State Management Review or Triennial Review.
This Circular applies to state-administered programs covered by Federal Transit Laws and FTA Master Agreement funding
categories such as seniors, persons with disabilities, and rural assistance programs funded under Enhanced Mobility of
Seniors and Individuals with Disabilities (49 U.S.C. § 5310), Formula Grants for Rural Areas (49 U.S.C. § 5311), Bus and
Bus facilities (49 U.S.C. § 5339), and other specialized grant programs funded through FTA.
FTA applicants, recipients, subrecipients, and contractors who do not meet the EEO Program threshold above are not
required to submit an EEO Program to FTA, but are still required to comply with all Equal Employment Opportunity statutes
and regulations.
TR OP201 (Draft)Page 11 of 12Printed 04/13/20
Every four years, on a date determined by FTA, each recipient that meets the threshold described in section 1.4 of this
Circular, is required to submit the following information to the Federal Transit Administration (FTA) as part of its EEO
Program. Subrecipients of Section 5311 funding must submit the information below to the primary recipient (IDOT), on a
schedule to be determined by IDOT.
Any applicant, recipient, subrecipient, and contractor who:
• Employs 100 or more-transit related employees; and
• Requests or receives capital or operating assistance in excess of $1 million in the previous Federal fiscal year;
- OR -
• Requests or receives planning assistance in excess of $250,000 in the previous Federal fiscal year
Must submit the full EEO Program, including the following elements, every year, to IDOT, as required:
Statement of Policy
Dissemination Plan
Designation of Responsible Personnel
Utilization Analysis
Goals and Timetables
Assessment of Employees' Practices
Monitoring and Reporting Plan
Full EEO Program Requirements
Abbreviated EEO Program Requirements
Any applicant, recipient, subrecipient, and contractor who:
• Employs 50 - 99 or more-transit related employees; and
• Requests or receives capital or operating assistance in excess of $1 million in the previous Federal fiscal year;
- OR -
• Requests or receives planning assistance in excess of $250,000 in the previous Federal fiscal year
Must submit the abbreviated EEO Program, including the following elements, to IDOT, as required:
Statement of Policy
Dissemination Plan
Designation of Responsible Personnel
Monitoring and Reporting Plan
Assessment of Employees' Practices
Not Applicable (based on above stated requirements)
Equal Employment Opportunity (EEO) Checklist
(page 2 of 2)
Submit this completed checklist with your application.
TR OP201 (Draft)Page 12 of 12Printed 04/13/20
CERTIFICATION AND RESTRICTIONS ON LOBBYING
(For Federal Funding Over $100,000)
I, John Pritchard, Mayor, hereby certifies on behalf of City of Galesburg that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee
of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making
of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
If any funds other than federal appropriated funds have been paid or will be paid to any person influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an
employee of a Member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at
all tiers (including sub-contracts, sub-grants and contracts under grants, loans, and cooperative agreements) and that all
sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The undersigned certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this
certification and understands that the provisions of 31 U.S.C. Section 3801, et seq., are applicable thereto.
Name of Applicant/Subrecipient
City of Galesburg
Type or Print Name of Authorized Official
John Pritchard
Signature Date
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 2
CITY OF GALESBURG
COUNCIL LETTER
APRIL 20, 2020
AGENDA ITEM: Bids for asphalt resurfacing project on Broad Street, Bandy Avenue, Prairie
Street, Daniel Drive and Swing Boulevard.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, City
Engineer, and Purchasing Agent recommend approval of the bid in the amount of $489,876.95
submitted by Brandt Construction Co.
BACKGROUND: This contract will require the contractor to mill and resurface areas of
deteriorated asphalt surface and replace sidewalk curb ramps where necessary. The following
locations are included in this project: Broad Street from Fremont Street to just north of Park Lane
Drive, Bandy Avenue from North Street north to the dead end, Prairie St. from Main Street to
Ferris Street, Daniel Drive from Rona Drive to west of Lindsay Lane and Swing Boulevard from
Il 41 to Daniel Drive.
The project was advertised in the IDOT Contractor Bulletin, the Register Mail and on the City
website. Six (6) bid proposals were sent out to Contractors that typically perform this work and
two (2) bids were received. Brandt Construction submitted the low bid in the amount of
$489,876.95. The bid is within estimated costs for the project and is recommended for approval.
This project has 20 working days. Due to availability of staff performing inspection on other
projects, the Contractor cannot begin work on the project until July 6, 2020.
BUDGET IMPACT: There are sufficient funds budgeted for this work in the Motor Fuel Tax
Fund.
SUPPORTING DOCUMENTS:
1. List of Bidders
2. Bid Tabulation
BIDS SENT TO:
Gunther Construction Co., Galesburg, IL
Brandt Construction Co., Milan, IL
Laverdiere Construction Co., Macomb, IL
McCarthy Improvement, Davenport, IA
Tri-City Blacktop, Bettendorf, IA
Valley Construction Co., Rock Island, IL
20-3014
CITY OF GALESBURG
STATE OF ILLINOIS
TABULATION OF BIDS
SECTION : 20-01003-40-GM BIDDER NAME : Brandt Construction Co. Gunther Construction; a div of UCM \
DATE: 4/8/2020 2020 Intermittent Resurfacing BIDDER ADDRESS : 700 4th Street W. 816 N. Henderson Street
TIME: 11:00 AM CITY/STATE/ZIP : Milan, IL 61264 Galesburg, IL 61401
WITNESS: Kraig Boynton, Wayne Carl BID GUARANTEE : 5% Bid Bond 5% Bid Bond
ITEM
NO ITEM UNIT QUANTITY
APPROVED
UNIT PRICE
ESTIMATE
TOTAL UNIT PRICE TOTAL TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
1 POLY BITUMINOUS MATERIALS (TACK COAT) POUND 17543.00 1.35 23683.05 2.16 37892.88
2 TEMPORARY RAMP DRIVEWAY SQ YD 302.00 20.00 6040.00 15.26 4608.52
3 PHMA BC IL 9.5 N50 TON 298.00 135.00 40230.00 144.37 43022.26
4 PHMA SC MIX D N50 TON 1949.00 121.00 235829.00 141.41 275608.09
5 PCC SIDEWALK, 4" SQ FT 384 14.25 5472.00 18.73 7192.32
6 PCC SIDEWALK, 8" SQ FT 223 30.00 6690.00 33.31 7428.13
7 DETECTABLE WARNINGS SQ FT 74 40.00 2960.00 24.26 1795.24
8 HMA SURFACE REMOVAL, 1.5" SQ YD 17571 3.50 61498.50 5.91 103844.61
9 HMA SURFACE REMOVAL, 2" SQ YD 1501 6.00 9006.00 10.47 15715.47
10 HMA SURFACE REMOVAL, 2.75" SQ YD 3529 6.50 22938.50 6.79 23961.91
11 CCC&G REMOVAL FT 20 75.00 1500.00 127.11 2542.20
12 SIDEWALK REMOVAL SQ FT 583 3.50 2040.50 11.60 6762.80
13 INLET ADJ. W/NEW TY3 FRAME & GRATE EA 5 1450.00 7250.00 2128.18 10640.90
14 CCC&G TY M-6.12 (ABUTTING EXISTING PAVEMENT) FT 20 133.00 2660.00 202.68 4053.60
15 MOBILIZATION L SUM 1 28000.00 28000.00 6526.46 6526.46
16 SHORT TERM PAVEMENT MARKING FT 668 0.80 534.40 0.32 213.76
17 SHORT TERM PAVEMENT MARK REMOVAL SQ FT 111 10.00 1110.00 13.28 1474.08
18 TEMPORARY RAMP SPECIAL SQ YD 695 33.00 22935.00 32.95 22900.25
19 TRAFFIC CONTROL & PROTECTION (SPL) L SUM 1 7500.00 7500.00 19105.48 19105.48
20 CONSTRUCTION LAYOUT L SUM 1 2000.00 2000.00 1306.71 1306.71
TOTAL ESTIMATE/ BID = 489876.95 596595.67
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GPO Page 1 of 1
CITY OF GALEBURG, ILLINOIS
COUNCIL LETTER
APRIL 20, 2020
AGENDA ITEM: Receive the 2019 Annual Fire Fighters Pension Fund Report
SUMMARY RECOMMENDATION: Receive item only
BACKGROUND: Per statute, the City Council is required to receive an annual pension report for
the Fire Fighters Pension Fund. The following report provides the revenue statement, expenses
statement, and assets statement for the Fire Fighters Pension Fund.
BUDGET IMPACT: During the reporting period, the City of Galesburg contributed $2,522,306
to the Fire Fighters Pension Fund.
SUPPORTING DOCUMENTATION:
1.Unaudited Galesburg Fire Fighters Pension Fund Revenue, Expenses and Assets Statements
20-5006
Revenues Statement
1.1 Amount of Ledger Assets at End of Previous Year's Statement:$21,937,979.32
1.2 Amount of Ledger Assets at End of Previous Year – Should Coincide with Line 1.1:$21,937,979.32
1.3 Adjustment – If Line 1.1 is Different from Line 1.2 (Absolute Value of the Difference of Lines 1.1
and 1.2):
$0.00
From Municipalities
2.1 Current Tax Levy:$2,522,305.99
2.2 All Previous Year's Taxes:$0.00
2.3 Illinois Personal Property Replacement Tax:$0.00
2.4 Contributions from Municipality (in lieu of tax levy):$0.00
2.5 Other Revenue Received From Municipality (from detail):$0.00
3.0 Total Received from Municipality (Sum of Lines 2.1 through 2.5):$2,522,305.99
From Members
4.1 Salary Deductions – Current Year’s Service:$282,176.75
4.2 Contributions – Prior Year’s Service:$0.00
4.3 Repayment of Refund(s):$0.00
4.4 Interest Received from Members:$0.00
4.5 Other Revenue Received from Members (from detail):$0.00
5.0 Total Received from Members (Sum of Lines 4.1 through 4.5):$282,176.75
From Investments
6.1 Interest on Deposits in Checking, Money Market, IL Fund, Repurchase Agreements and Other
Cash Investments (Total Interest Received and Accrued from Schedule A):
$31,769.74
6.2 Interest on Certificates of Deposits (Total Interest Received and Accrued from Schedule B):$0.00
6.3 Income from State, Local and Corporate Obligations (Difference of (Sum of Total Interest
Received and Accrued from Schedule C2, Total Interest Received and Accrued from Schedule
C3, and Total Accrual of Discount from Schedule C3) and Total Amortization of Premium from
Schedule C3)
$146,147.23
6.4 Income from U.S. Government and Agency Obligations (Difference of (Sum of Total Interest
Received and Accrued from Schedule D2, Total Interest Received and Accrued from Schedule
D3, and Total Accrual of Discount from Schedule D3) and Amortization of Premium from
Schedule D3):
$94,700.73
6.5 Income from Insurance Company Contracts – General Accounts (Difference of Total Earnings
Credited to Account from Schedule E and Surrender Charges Paid from Schedule E):
$0.00
6.6 Income from Insurance Company Contracts – Separate Accounts (Difference of Total Earnings
Credited to Account from Schedule F and Surrender Charges Paid from Schedule F):
$92,130.08
Page 4 of 104Fund Number: 4093Monday, March 09, 2020 2:50 PM
ANNUAL FIRE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
From Investments
6.7 Income from Investment Pools (Total Earnings Credited to Account from Schedule G):$0.00
6.8 Gain/Loss from Sales of Securities (Sum of Total Profit or Loss on Sale from Schedule C2, Total
Profit or Loss on Sale from Schedule D2, Total Profit or Loss on Sale from Schedule J2, and
Total Profit or Loss on Sale From Schedule K2):
$304,693.48
6.9 Income from Other Investment Assets (from detail):$119,962.54
Detail Text:Detail Amount:
6.9.1 ST GAINS/LOSSES ON STOCKS $24,994.73
6.9.2 LT GAINS/LOSSES ON STOCKS $94,662.60
6.9.3 PROCEEDS FROM SECURITIES LITIGATION $305.21
6.10 Unrealized Gains/Losses:$2,468,793.95
6.11 Income/Dividends from Mutual Funds (Sum of Total Income/Dividends from Schedule K2 and
Total Income/Dividends from Schedule K3):
$122,417.40
6.12 Income/Dividends from Common and Preferred Stocks (Sum of Total Income/Dividends from
Schedule J2 and Total Income/Dividends from Schedule J3):
$241,246.91
7.0 Total Income from Investments (Sum of Lines 6.1 through 6.12):$3,621,862.06
From Other Sources
8.0 Donations:$0.00
9.0 Other Income (from detail):$0.00
10.0 Total Income (Sum of Lines 3.0, 5.0, 7.0, 8.0, and 9.0):$6,426,344.80
11.0 Amount Carried Forward (Sum of the Beginning of Year Balance and Line 10.0):$28,364,324.12
Page 5 of 104Fund Number: 4093Monday, March 09, 2020 2:50 PM
ANNUAL FIRE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
Expenses Statement
11.0 Amount Carried Forward (Sum of the Beginning of Year Balance and Line 10.0):$28,364,324.12
Pensions and Benefits
12.1 Service Pensions:$2,658,227.28
12.2 Non-Duty Disability Pensions:$0.00
12.3 Duty Disability Pensions:$0.00
12.4 Occupational Disease Disability Pensions:$0.00
12.5 Surviving Spouse Pensions:$416,518.07
12.6 Children’s Pensions:$10,283.52
12.7 Parents’ Pensions:$0.00
12.8 Handicapped Annuitant Pensions:$0.00
12.9 Refund of Contributions:$0.00
12.10 Transfers to other Illinois Public Employee Funds or Systems:$0.00
13.0 Total Pensions and Benefits Paid (Sum of Lines 12.1 through 12.10):$3,085,028.87
Personal Services
14.1 Salaries and Wages:$0.00
14.2 Group Insurance:$0.00
14.3 Social Security Contributions:$0.00
14.4 Retirement Contributions:$0.00
14.5 Unemployment Insurance:$0.00
14.6 Worker's Compensation:$0.00
15.0 Total Personal Services (Sum of Lines 14.1 through 14.6):$0.00
Insurance
16.1 Fiduciary Insurance:$0.00
16.2 Surety Bonds:$0.00
16.3 Fidelity Bonds:$0.00
16.4 Liability:$0.00
16.5 Property:$0.00
17.0 Total Insurance Expense (Sum of Lines 16.1 through 16.5):$0.00
Page 6 of 104Fund Number: 4093Monday, March 09, 2020 2:50 PM
ANNUAL FIRE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
Professional Services
18.1 Actuarial:$4,750.00
18.2 Auditing:$0.00
18.3 Accounting and Bookkeeping:$6,000.00
18.4 Medical:$0.00
18.5 Legal Expense:$0.00
18.6 Public Stenographer/Court Reporter:$0.00
19.0 Total Professional Services (Sum of Lines 18.1 through 18.6):$10,750.00
Investment Expense
20.1 Investment Manager/Adviser Fee:$72,627.12
20.2 Custodial:$0.00
20.3 Investment Research:$0.00
20.4 Safe Deposit and Bank Charges:$5,621.62
20.5 Broker Commissions:$0.00
20.6 Investment Expense (from detail):$157.66
Detail Text:Detail Amount:
20.6.1 NON-US TAX FEE $157.66
20.7 Indirect Expenses (from detail):$0.00
21.0 Total Investment Expense (Sum of Lines 20.1 through 20.7):$78,406.40
Electronic Data Processing (EDP)
22.1 Equipment Purchases:$0.00
22.2 Supplies:$0.00
22.3 Professional Services:$300.00
22.4 Repairs and Maintenance:$4,000.00
22.5 Depreciation:$0.00
23.0 Total Electronic Data Processing (Sum of Lines 22.1 through 22.5):$4,300.00
Equipment
24.1 Equipment Purchases:$0.00
24.2 Equipment Repairs, Rental and Maintenance:$0.00
Page 7 of 104Fund Number: 4093Monday, March 09, 2020 2:50 PM
ANNUAL FIRE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
Equipment
24.3 Depreciation:$0.00
25.0 Total Equipment Expense (Sum of Lines 24.1 through 24.3):$0.00
Other
26.1 Conference/Seminar Fees:$0.00
26.2 Association Dues:$795.00
26.3 Travel:$113.50
26.4 Postage:$0.00
26.5 Printing:$0.00
26.6 Supplies:$79.25
26.7 Telecommunications:$0.00
26.8 Election Expense:$0.00
26.9 Education Expense:$1,649.50
26.10 State of Illinois Compliance Fee – Department of Insurance:$4,739.17
26.11 Other Expense (from detail):$0.00
27.0 Total Other Expenses (Sum of Lines 26.1 through 26.11):$7,376.42
28.0 Total Administrative Expenses (Sum of Lines 15.0, 17.0, 19.0, 21.0, 23.0, 25.0, and 27.0):$100,832.82
29.0 Total Expenses (Sum of Lines 13.0 and 28.0):$3,185,861.69
30.0 Fund Balance (Difference of Lines 11.0 and 29.0):$25,178,462.43
Page 8 of 104Fund Number: 4093Monday, March 09, 2020 2:50 PM
ANNUAL FIRE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
Assets Statement
31.1 Cash on Hand:$0.00
31.2 Deposits in Money Market, Checking, N.O.W., IL Fund, Repurchase Agreements, etc. (Total
Balance End of Year from Schedule A):
$2,456,331.55
Investments Actuarial Funding Value:Market Value:
32.1 Certificates of Deposit (Total Balance End of Year from Schedule B):$0.00 $0.00
32.2 State, Local and Corporate Obligations (Total Value from Schedule C3):$3,347,758.28 $3,379,753.36
32.3 U.S. Government and Agency Obligations (Total Value from Schedule D3):$4,338,600.24 $4,353,923.40
32.4 Insurance Company Contracts – General Accounts (Total Balance End of Year from Schedule
E):
$0.00 $0.00
32.5 Insurance Company Contracts – Separate Accounts (Total Balance End of Year from Schedule
F):
$391,420.25 $391,420.25
32.6 Pooled Investment Accounts (Total Balance End of Year from Schedule G):$0.00 $0.00
32.7 Common and Preferred Stocks (Total Balance End of Year from Schedule J3):$12,486,854.36 $12,486,854.36
32.8 Mutual Funds (Total Balance End of Year from Schedule K3):$2,331,786.86 $2,331,786.86
33.0 Total Investments (Sum of Lines 32.1 through 32.8):$22,896,419.99 $22,943,738.23
Receivables
34.1 Taxes Receivable:$0.00
34.2 Accrued Past Due Interest:$37,993.13
34.3 Salary Deductions:$0.00
34.4 Taxes Received – Not Distributed:$0.00
34.5 Due from Members for Prior Services:$0.00
34.6 Other Receivables (from detail):$0.00
35.0 Total Receivables (Sum of Lines 34.1 through 34.6):$37,993.13
36.0 Equipment:$0.00
37.0 Other Assets (from detail):$0.00
Actuarial Funding Value:Market Value:
38.0 Total Assets (Sum of Lines 31.1, 31.2, 33.0, 35.0, 36.0, and 37.0):$25,390,744.67 $25,438,062.91
Liabilities
39.1 Pensions and Benefits Due and Unpaid:$259,600.48
39.2 Expenses Due and Unpaid $0.00
Page 9 of 104Fund Number: 4093Monday, March 09, 2020 2:50 PM
ANNUAL FIRE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
Liabilities
39.3 All Other Liabilities (from detail):$0.00
40.0 Total Liabilities (Sum of Lines 39.1 through 39.3):$259,600.48
Actuarial Funding Value:Market Value:
41.0 Net Present Assets, as per Balance (Difference of Lines 38.0 and 40.0):$25,131,144.19 $25,178,462.43
Page 10 of 104Fund Number: 4093Monday, March 09, 2020 2:50 PM
ANNUAL FIRE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GPO Page 1 of 1
CITY OF GALEBURG, ILLINOIS
COUNCIL LETTER
APRIL 20, 2020
AGENDA ITEM: Receive the 2019 Annual Police Pension Fund Report
SUMMARY RECOMMENDATION: Receive item only
BACKGROUND: Per statute, the City Council is required to receive an annual pension report for
the Police Pension Fund. The following report provides the revenue statement, expenses statement,
and assets statements for the Police Pension Fund.
BUDGET IMPACT: During the reporting period, the City of Galesburg contributed $2,229,641
to the Police Pension Fund.
SUPPORTING DOCUMENTATION:
1. Unaudited Galesburg Police Pension Fund Revenue, Expenses and Assets Statements
20-5007
Revenues Statement
1.1 Amount of Ledger Assets at End of Previous Year's Statement:$25,329,378.48
1.2 Amount of Ledger Assets at End of Previous Year – Should Coincide with Line 1.1:$25,329,378.48
1.3 Adjustment – If Line 1.1 is Different from Line 1.2 (Absolute Value of the Difference of Lines 1.1
and 1.2):
$0.00
From Municipalities
2.1 Current Tax Levy:$2,229,641.04
2.2 All Previous Year's Taxes:$0.00
2.3 Illinois Personal Property Replacement Tax:$0.00
2.4 Contributions from Municipality (in lieu of tax levy):$0.00
2.5 Other Revenue Received From Municipality (from detail):$0.00
3.0 Total Received from Municipality (Sum of Lines 2.1 through 2.5):$2,229,641.04
From Members
4.1 Salary Deductions – Current Year’s Service:$332,352.73
4.2 Contributions – Prior Year’s Service:$0.00
4.3 Repayment of Refund(s):$0.00
4.4 Interest Received from Members:$0.00
4.5 Other Revenue Received from Members (from detail):$0.00
5.0 Total Received from Members (Sum of Lines 4.1 through 4.5):$332,352.73
From Investments
6.1 Interest on Deposits in Checking, Money Market, IL Fund, Repurchase Agreements and Other
Cash Investments (Total Interest Received and Accrued from Schedule A):
$34,580.52
6.2 Interest on Certificates of Deposits (Total Interest Received and Accrued from Schedule B):$0.00
6.3 Income from State, Local and Corporate Obligations (Difference of (Sum of Total Interest
Received and Accrued from Schedule C2, Total Interest Received and Accrued from Schedule
C3, and Total Accrual of Discount from Schedule C3) and Total Amortization of Premium from
Schedule C3)
$106,348.49
6.4 Income from U.S. Government and Agency Obligations (Difference of (Sum of Total Interest
Received and Accrued from Schedule D2, Total Interest Received and Accrued from Schedule
D3, and Total Accrual of Discount from Schedule D3) and Amortization of Premium from
Schedule D3):
$212,591.67
6.5 Income from Insurance Company Contracts – General Accounts (Difference of Total Earnings
Credited to Account from Schedule E and Surrender Charges Paid from Schedule E):
$0.00
6.6 Income from Insurance Company Contracts – Separate Accounts (Difference of Total Earnings
Credited to Account from Schedule F and Surrender Charges Paid from Schedule F):
$3,473,390.39
Page 4 of 62Fund Number: 3104Monday, March 09, 2020 3:48 PM
ANNUAL POLICE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
From Investments
6.7 Income from Investment Pools (Total Earnings Credited to Account from Schedule G):$0.00
6.8 Gain/Loss from Sales of Securities (Sum of Total Profit or Loss on Sale from Schedule C2, Total
Profit or Loss on Sale from Schedule D2, Total Profit or Loss on Sale from Schedule J2, and
Total Profit or Loss on Sale From Schedule K2):
($487,664.96)
6.9 Income from Other Investment Assets (from detail):$0.00
6.10 Unrealized Gains/Losses:$611,605.79
6.11 Income/Dividends from Mutual Funds (Sum of Total Income/Dividends from Schedule K2 and
Total Income/Dividends from Schedule K3):
$0.00
6.12 Income/Dividends from Common and Preferred Stocks (Sum of Total Income/Dividends from
Schedule J2 and Total Income/Dividends from Schedule J3):
$0.00
7.0 Total Income from Investments (Sum of Lines 6.1 through 6.12):$3,950,851.90
From Other Sources
8.0 Donations:$0.00
9.0 Other Income (from detail):$0.00
10.0 Total Income (Sum of Lines 3.0, 5.0, 7.0, 8.0, and 9.0):$6,512,845.67
11.0 Amount Carried Forward (Sum of the Beginning of Year Balance and Line 10.0):$31,842,224.15
Page 5 of 62Fund Number: 3104Monday, March 09, 2020 3:48 PM
ANNUAL POLICE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
Expenses Statement
11.0 Amount Carried Forward (Sum of the Beginning of Year Balance and Line 10.0):$31,842,224.15
Pensions and Benefits
12.1 Service Pensions:$2,521,762.29
12.2 Non-Duty Disability Pensions:$0.00
12.3 Duty Disability Pensions:$83,575.56
12.4 Occupational Disease Disability Pensions:$0.00
12.5 Surviving Spouse Pensions:$263,685.00
12.6 Children’s Pensions:$0.00
12.7 Parents’ Pensions:$0.00
12.8 Handicapped Annuitant Pensions:$0.00
12.9 Refund of Contributions:$11,118.62
12.10 Transfers to other Illinois Public Employee Funds or Systems:$0.00
13.0 Total Pensions and Benefits Paid (Sum of Lines 12.1 through 12.10):$2,880,141.47
Personal Services
14.1 Salaries and Wages:$0.00
14.2 Group Insurance:$0.00
14.3 Social Security Contributions:$0.00
14.4 Retirement Contributions:$0.00
14.5 Unemployment Insurance:$0.00
14.6 Worker's Compensation:$0.00
15.0 Total Personal Services (Sum of Lines 14.1 through 14.6):$0.00
Insurance
16.1 Fiduciary Insurance:$0.00
16.2 Surety Bonds:$0.00
16.3 Fidelity Bonds:$0.00
16.4 Liability:$0.00
16.5 Property:$0.00
17.0 Total Insurance Expense (Sum of Lines 16.1 through 16.5):$0.00
Page 6 of 62Fund Number: 3104Monday, March 09, 2020 3:48 PM
ANNUAL POLICE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
Professional Services
18.1 Actuarial:$5,050.00
18.2 Auditing:$0.00
18.3 Accounting and Bookkeeping:$4,800.00
18.4 Medical:$0.00
18.5 Legal Expense:$0.00
18.6 Public Stenographer/Court Reporter:$0.00
19.0 Total Professional Services (Sum of Lines 18.1 through 18.6):$9,850.00
Investment Expense
20.1 Investment Manager/Adviser Fee:$37,120.16
20.2 Custodial:$0.00
20.3 Investment Research:$0.00
20.4 Safe Deposit and Bank Charges:$1,366.75
20.5 Broker Commissions:$0.00
20.6 Investment Expense (from detail):$0.00
20.7 Indirect Expenses (from detail):$0.00
21.0 Total Investment Expense (Sum of Lines 20.1 through 20.7):$38,486.91
Electronic Data Processing (EDP)
22.1 Equipment Purchases:$0.00
22.2 Supplies:$0.00
22.3 Professional Services:$0.00
22.4 Repairs and Maintenance:$4,000.00
22.5 Depreciation:$0.00
23.0 Total Electronic Data Processing (Sum of Lines 22.1 through 22.5):$4,000.00
Equipment
24.1 Equipment Purchases:$0.00
24.2 Equipment Repairs, Rental and Maintenance:$0.00
24.3 Depreciation:$0.00
25.0 Total Equipment Expense (Sum of Lines 24.1 through 24.3):$0.00
Page 7 of 62Fund Number: 3104Monday, March 09, 2020 3:48 PM
ANNUAL POLICE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
Other
26.1 Conference/Seminar Fees:$770.00
26.2 Association Dues:$795.00
26.3 Travel:$208.80
26.4 Postage:$0.00
26.5 Printing:$0.00
26.6 Supplies:$24.61
26.7 Telecommunications:$0.00
26.8 Election Expense:$0.00
26.9 Education Expense:$1,584.08
26.10 State of Illinois Compliance Fee – Department of Insurance:$5,485.79
26.11 Other Expense (from detail):$0.00
27.0 Total Other Expenses (Sum of Lines 26.1 through 26.11):$8,868.28
28.0 Total Administrative Expenses (Sum of Lines 15.0, 17.0, 19.0, 21.0, 23.0, 25.0, and 27.0):$61,205.19
29.0 Total Expenses (Sum of Lines 13.0 and 28.0):$2,941,346.66
30.0 Fund Balance (Difference of Lines 11.0 and 29.0):$28,900,877.49
Page 8 of 62Fund Number: 3104Monday, March 09, 2020 3:48 PM
ANNUAL POLICE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
Assets Statement
31.1 Cash on Hand:$0.00
31.2 Deposits in Money Market, Checking, N.O.W., IL Fund, Repurchase Agreements, etc. (Total
Balance End of Year from Schedule A):
$3,163,472.23
Investments Actuarial Funding Value:Market Value:
32.1 Certificates of Deposit (Total Balance End of Year from Schedule B):$0.00 $0.00
32.2 State, Local and Corporate Obligations (Total Value from Schedule C3):$3,392,179.67 $3,379,377.32
32.3 U.S. Government and Agency Obligations (Total Value from Schedule D3):$4,001,254.69 $4,818,007.66
32.4 Insurance Company Contracts – General Accounts (Total Balance End of Year from Schedule
E):
$0.00 $0.00
32.5 Insurance Company Contracts – Separate Accounts (Total Balance End of Year from Schedule
F):
$17,733,940.37 $17,733,940.37
32.6 Pooled Investment Accounts (Total Balance End of Year from Schedule G):$0.00 $0.00
32.7 Common and Preferred Stocks (Total Balance End of Year from Schedule J3):$0.00 $0.00
32.8 Mutual Funds (Total Balance End of Year from Schedule K3):$0.00 $0.00
33.0 Total Investments (Sum of Lines 32.1 through 32.8):$25,127,374.73 $25,931,325.35
Receivables
34.1 Taxes Receivable:$0.00
34.2 Accrued Past Due Interest:$53,108.73
34.3 Salary Deductions:$0.00
34.4 Taxes Received – Not Distributed:$0.00
34.5 Due from Members for Prior Services:$0.00
34.6 Other Receivables (from detail):$0.00
35.0 Total Receivables (Sum of Lines 34.1 through 34.6):$53,108.73
36.0 Equipment:$0.00
37.0 Other Assets (from detail):$0.00
Actuarial Funding Value:Market Value:
38.0 Total Assets (Sum of Lines 31.1, 31.2, 33.0, 35.0, 36.0, and 37.0):$28,343,955.69 $29,147,906.31
Liabilities
39.1 Pensions and Benefits Due and Unpaid:$247,028.82
39.2 Expenses Due and Unpaid $0.00
Page 9 of 62Fund Number: 3104Monday, March 09, 2020 3:48 PM
ANNUAL POLICE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
Liabilities
39.3 All Other Liabilities (from detail):$0.00
40.0 Total Liabilities (Sum of Lines 39.1 through 39.3):$247,028.82
Actuarial Funding Value:Market Value:
41.0 Net Present Assets, as per Balance (Difference of Lines 38.0 and 40.0):$28,096,926.87 $28,900,877.49
Page 10 of 62Fund Number: 3104Monday, March 09, 2020 3:48 PM
ANNUAL POLICE PENSION STATEMENT (UNAUDITED) - FISCAL YEAR 2019
User:
Printed:04/14/2020 - 5:32PM
tmiller
Transactions by Account
Batch:00020.04.2020
Accounts Payable
Account Number Vendor AmountDescription PO NoDate
001-0000-10407-00 Stratus Networks, Inc 04/20 Service - Township Assessor 45.67 45.6704/14/2020
001-0000-10407-00 Stratus Networks, Inc 04/20 Service - Teen Court 8.02 8.0204/14/2020
001-0000-10407-00 Stratus Networks, Inc 04/20 Service - General Assistance 25.80 25.8004/14/2020
001-0000-10407-00 Stratus Networks, Inc 04/20 Service - Election 23.94 23.9404/14/2020
001-0000-10407-00 Amanda Jennings Cell Phone Allow - AJennings 19.50 19.5003/31/2020
001-0000-10407-00 K COM Technologies, Inc 3 Add'l cameras with Genetec licenses - ETSB portion 2,868.17 2,868.1704/14/2020
001-0000-10407-00 Stratus Networks, Inc 04/20 Service 444.08 444.0804/14/2020
001-0000-10801-00 Advance Auto Parts Oil filter 12.56 12.5603/31/2020
001-0000-10801-00 Advance Auto Parts Bulbs 23.78 23.7804/14/2020
001-0000-10801-00 Advance Auto Parts Wiper blades 37.48 37.4804/14/2020
001-0000-10802-00 Herr Petroleum Corp 7000 gal diesel #2 11,042.50 0000091583 11,042.5004/14/2020
001-0000-20101-00 BAYMONT INN & SUITES 02/20 Overpayment 89.23 89.2304/14/2020
001-0000-22002-00 LANDON NESTER Reissue UB refund check #90793, never rec'd 97.42 97.4204/14/2020
001-0000-22005-00 Galesburg Transit 03/20 Transit Advertising Receipts 659.00 659.0004/14/2020
001-0000-37900-00 Stratus Networks, Inc 04/20 Service -9.40-9.4004/14/2020
$15,387.75Subtotal for Division: 0000
001-0105-54000-00 Wayne Allen Internet Allowance 30.00 30.0003/31/2020
001-0105-54000-00 Bradley Hix Cell Phone Allowance 39.00 39.0003/31/2020
001-0105-54000-00 Stratus Networks, Inc 04/20 Service 7.29 7.2904/14/2020
$76.29Subtotal for Division: 0105
001-0110-54000-00 Stratus Networks, Inc 04/20 Service 19.96 19.9604/14/2020
001-0110-54000-00 Todd Thompson Cell Phone Allowance 39.00 39.0003/31/2020
$58.96Subtotal for Division: 0110
001-0115-51000-00 Knox County Recorders Office 03/20 Laredo 20.85 20.8504/14/2020
001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 39.00 39.0003/31/2020
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 1
20-8007
Account Number Vendor AmountDescription PO NoDate
001-0115-54000-00 Stratus Networks, Inc 04/20 Service 21.86 21.8604/14/2020
001-0115-54000-00 Stratus Networks, Inc 04/20 Service 43.73 43.7304/14/2020
001-0115-61000-00 Office Specialists, Inc.Paper 32.90 32.9004/14/2020
001-0115-61000-00 Discount Printing Envelopes 218.00 218.0004/14/2020
$376.34Subtotal for Division: 0115
001-0120-54000-00 Stratus Networks, Inc 04/20 Service 14.58 14.5804/14/2020
$14.58Subtotal for Division: 0120
001-0145-54000-00 Bradley Nolden Cell Phone Allowance 39.00 39.0003/31/2020
001-0145-54000-00 Stratus Networks, Inc 04/20 Service 7.29 7.2904/14/2020
$46.29Subtotal for Division: 0145
001-0160-59521-00 Knox County Humane Society 05/20 Animal Control Contract 20,698.00 0000091576 20,698.0004/14/2020
001-0160-59523-00 Galesburg Downtown Council Replacement Tax pmt FY 2020 5,393.93 5,393.9304/14/2020
$26,091.93Subtotal for Division: 0160
001-0205-51000-00 US Sterling Capital Corp., Inc.Frontier State Bank 241.32 241.3204/14/2020
001-0205-54000-00 Stratus Networks, Inc 04/20 Service 65.60 65.6004/14/2020
001-0205-54000-00 Gloria Osborn Cell Phone Allowance 39.00 39.0003/31/2020
$345.92Subtotal for Division: 0205
001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 39.00 39.0003/31/2020
001-0207-54000-00 Stratus Networks, Inc 04/20 Service 21.86 21.8604/14/2020
001-0207-54000-00 Orlando Lucero Cell Phone Allowance 39.00 39.0003/31/2020
001-0207-54000-00 Lewis Doney II Cell Phone Allowance 39.00 39.0003/31/2020
001-0207-61700-00 Galesburg Electric, Inc.Misc supplies for screen prep for AV system 196.63 196.6304/14/2020
$335.49Subtotal for Division: 0207
001-0305-54000-00 Stratus Networks, Inc 04/20 Service 18.22 18.2204/14/2020
$18.22Subtotal for Division: 0305
001-0306-51000-00 Knox County Recorders Office 03/20 Laredo 20.85 20.8504/14/2020
001-0306-54000-00 Stratus Networks, Inc 04/20 Service 61.95 61.9504/14/2020
001-0306-54000-00 Rory Speidel Cell Phone Allowance 33.00 33.0003/31/2020
001-0306-54000-00 Richard Slagel Cell Phone Allowance 33.00 33.0003/31/2020
001-0306-54000-00 Robert Elsbury Cell Phone Allowance 33.00 33.0003/31/2020
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 2
Account Number Vendor AmountDescription PO NoDate
001-0306-61000-00 Office Specialists, Inc.Paper 24.97 24.9704/14/2020
$206.77Subtotal for Division: 0306
001-0410-51000-00 Knox County Recorders Office 03/20 Laredo 20.85 20.8504/14/2020
001-0410-54000-00 Malinda Davis Cell Phone Allowance 33.00 33.0003/31/2020
001-0410-54000-00 Joseph Smiley Cell Phone Allowance 33.00 33.0003/31/2020
001-0410-54000-00 Aaron Gavin Cell Phone Allowance 33.00 33.0003/31/2020
001-0410-54000-00 Stratus Networks, Inc 04/20 Service 58.31 58.3104/14/2020
001-0410-54000-00 Brian Vorva Cell Phone Allowance 33.00 33.0003/31/2020
001-0410-54000-00 Jamie West Cell Phone Allowance 33.00 33.0003/31/2020
001-0410-54000-00 Wayne Carl Cell Phone Allowance 33.00 33.0003/31/2020
001-0410-61000-00 Office Specialists, Inc.Envelopes, legal pads 18.18 18.1804/14/2020
001-0410-61000-00 Office Specialists, Inc.Paper 24.98 24.9804/14/2020
$320.32Subtotal for Division: 0410
001-0445-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 4.86 4.8604/14/2020
001-0445-54000-00 Stratus Networks, Inc 04/20 Service 30.74 30.7404/14/2020
001-0445-55700-00 Four Seasons Pest Control 03/20 Service 15.00 15.0004/14/2020
001-0445-57500-00 Aramark Uniform Serv. Inc.03/20 Service 48.04 48.0404/14/2020
001-0445-57500-00 Aramark Uniform Serv. Inc.03/20 Service 48.04 48.0404/14/2020
001-0445-62500-00 MFC Fitting #164 18.00 18.0003/31/2020
001-0445-62500-00 Pomp's Tire - Galesburg Tires #164 329.22 329.2204/14/2020
001-0445-62500-00 Pomp's Tire - Galesburg Tires #463 233.52 233.5203/31/2020
001-0445-62500-00 Pomp's Tire - Galesburg Tires #464 233.52 233.5203/31/2020
001-0445-62500-00 Pomp's Tire - Galesburg Tires #162 215.08 215.0804/14/2020
001-0445-62500-00 Advance Auto Parts Tensioner #162 55.47 55.4704/14/2020
001-0445-62500-00 Advance Auto Parts Fuel filter #154 8.24 8.2404/14/2020
001-0445-62500-00 Advance Auto Parts Hydraulic filter #159 3.39 3.3904/14/2020
001-0445-62500-00 Advance Auto Parts Fuel filter #159 15.89 15.8904/14/2020
001-0445-62500-00 Map Automotive of Peoria AC condensor #162 147.62 147.6204/14/2020
001-0445-62500-00 Advance Auto Parts Tie rod end #164 235.30 235.3003/31/2020
001-0445-62500-00 Pomp's Tire - Galesburg Tires #154 145.00 145.0004/14/2020
001-0445-63000-00 Yemm Ford, Inc Touch up 14.70 14.7004/14/2020
001-0445-63000-00 Advance Auto Parts Grease gun coupler 4.59 4.5904/14/2020
001-0445-63000-00 Advance Auto Parts PAG46 Oil 19.31 19.3104/14/2020
001-0445-63000-00 Napa Auto Parts Misc supplies 82.81 82.8104/14/2020
001-0445-65500-00 Pomp's Tire - Galesburg Carlisle sawtooth, tubes 49.00 49.0004/14/2020
001-0445-65500-00 Howe Overhead Doors, Inc.Multi code remote 40.00 40.0004/14/2020
001-0445-66000-00 Galesburg Electric, Inc.Fuses 17.82 17.8204/14/2020
$2,015.16Subtotal for Division: 0445
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 3
Account Number Vendor AmountDescription PO NoDate
001-0450-52000-00 Ameren Illinois 03/20 Electricity #9048316063 35.02 35.0203/31/2020
001-0450-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 46.16 46.1604/14/2020
001-0450-54000-00 JR Knaack Cell Phone Allowance 33.00 33.0003/31/2020
001-0450-54000-00 Stratus Networks, Inc 04/20 Service 34.54 34.5404/14/2020
001-0450-54000-00 Justin McNaught Cell Phone Allowance 33.00 33.0003/31/2020
001-0450-55700-00 Four Seasons Pest Control 03/20 Service 15.00 15.0004/14/2020
001-0450-61000-00 Office Specialists, Inc.Toner 241.60 241.6004/14/2020
001-0450-62500-00 Martin Sullivan, Inc Snap ring #123 14.10 14.1004/14/2020
001-0450-62500-00 MFC Hose #139 612.84 612.8404/14/2020
001-0450-62500-00 Bobcat of Peoria, Inc Coupler #139 152.22 152.2204/14/2020
001-0450-65000-00 Office Specialists, Inc.Roll towel, hand cleaner, bleach 142.44 142.4404/14/2020
001-0450-65500-00 Galesburg Electric, Inc.Batteries, 3M electric coating 36.88 36.8804/14/2020
$1,396.80Subtotal for Division: 0450
001-0510-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 2.43 2.4304/14/2020
001-0510-54000-00 Stratus Networks, Inc 04/20 Service 147.35 147.3504/14/2020
001-0510-54000-00 William T. Boynton Cell Allowance 33.00 33.0003/31/2020
001-0510-54000-00 James Bradford Cell Phone Allowance 33.00 33.0003/31/2020
001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 33.00 33.0003/31/2020
001-0510-54000-00 Darrin Worsfold Cell Phone Allowance 33.00 33.0003/31/2020
001-0510-54000-00 Jason Shaw Cell Phone Allowance 33.00 33.0003/31/2020
001-0510-54000-00 Rod Riggs Cell Phone Allowance 33.00 33.0003/31/2020
001-0510-54000-00 Bryan Anderson Cell Phone Allowance 33.00 33.0003/31/2020
001-0510-54000-00 Daniel Hostens Cell Phone Allowance 33.00 33.0003/31/2020
001-0510-54000-00 Kevin Legate Cell Phone Allowance 33.00 33.0003/31/2020
001-0510-54000-00 Russell Idle Cell Phone Allowance 39.00 39.0003/31/2020
001-0510-55000-00 Motorola Solutions, Inc 04/20 Service 195.00 195.0004/14/2020
001-0510-55700-00 American Pest Control Inc Termite service agreement 240.00 240.0004/14/2020
001-0510-61000-00 Office Specialists, Inc.Disinfectant 98.35 98.3504/14/2020
001-0510-61000-00 Office Specialists, Inc.Sanitizer, wipes 49.18 49.1804/14/2020
001-0510-61000-00 Office Specialists, Inc.Toner 556.13 556.1304/14/2020
001-0510-61000-00 Office Specialists, Inc.Toner 15.89 15.8904/14/2020
001-0510-61000-00 Office Specialists, Inc.Forks, cups, napkins 84.59 84.5904/14/2020
001-0510-61000-00 Office Specialists, Inc.Dry eraser, dry erase markers 8.22 8.2204/14/2020
001-0510-61700-00 K COM Technologies, Inc 3 Add'l cameras with Genetec licenses - City portion 1,434.08 1,434.0804/14/2020
001-0510-67000-00 Thomson Reuter West's IL Criminal Law Book 870.00 870.0004/14/2020
001-0510-67500-00 Ray O'Herron Co., Inc.Dlx trpcl shirts, belt - Legate 166.81 166.8104/14/2020
001-0510-67500-00 Artistic Engraving Gold Sergeant start w/safety catch 85.28 85.2804/14/2020
001-0510-69000-00 Galesburg Electric, Inc.Ammo 450.00 450.0004/14/2020
001-0510-69000-00 Ray O'Herron Co., Inc.Ammo 331.92 331.9204/14/2020
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 4
Account Number Vendor AmountDescription PO NoDate
$5,071.23Subtotal for Division: 0510
001-0550-54000-00 Amanda Jennings Cell Allowance 19.50 19.5003/31/2020
001-0550-54000-00 Stratus Networks, Inc 04/20 Service 65.28 65.2804/14/2020
001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 39.00 39.0003/31/2020
001-0550-61000-00 Office Specialists, Inc.Toner, paper 595.10 595.1004/14/2020
001-0550-61000-00 Office Specialists, Inc.Paper, toner, envelopes 359.65 359.6504/14/2020
$1,078.53Subtotal for Division: 0550
001-0605-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 114.19 114.1904/14/2020
001-0605-54000-00 Randy Hovind Cell Phone Allowance 39.00 39.0003/31/2020
001-0605-54000-00 Stratus Networks, Inc 04/20 Service 170.18 170.1804/14/2020
001-0605-54000-00 Derek Perry Cell Phone Allowance 33.00 33.0003/31/2020
001-0605-54000-00 David Farrell Cell Phone Allowance 33.00 33.0003/31/2020
001-0605-54000-00 Bradley Stevenson Cell Phone Allowance 33.00 33.0003/31/2020
001-0605-55500-00 CFS Consolidated Fleet Services, Inc.Ladder Inspections 1,949.20 1,949.2004/14/2020
001-0605-55700-00 Four Seasons Pest Control 03/20 Service 15.00 15.0004/14/2020
001-0605-55700-00 Four Seasons Pest Control 03/20 Service 15.00 15.0004/14/2020
001-0605-55700-00 Four Seasons Pest Control 03/20 Service 20.00 20.0004/14/2020
001-0605-62500-00 Cummins Sale & Service Thermostat #53 140.41 140.4104/14/2020
001-0605-65000-00 Office Specialists, Inc.Towels, toilet cleaner, dish soap 159.16 159.1604/14/2020
001-0605-65000-00 Office Specialists, Inc.Tissue 38.36 38.3604/14/2020
001-0605-66000-00 Galesburg Electric, Inc.Misc supplies 13.35 13.3504/14/2020
001-0605-67500-00 Municipal Emergency Services, Inc 17 ea AV3000 HT w/Kevlar lining & 4 strap harness 4,590.00 4,590.0004/14/2020
001-0605-68600-00 Office Specialists, Inc.Gloves 110.54 110.5404/14/2020
$7,473.39Subtotal for Division: 0605
001-0630-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 2.43 2.4304/14/2020
$2.43Subtotal for Division: 0630
$60,316.40Subtotal for Fund: 001
011-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - Portland Cement Concrete 261.00 0000091607 261.0004/14/2020
011-0000-66000-00 Compass Mineral America, Inc Salt Supply for 2020 half of winter 3,619.65 0000091613 3,619.6504/14/2020
011-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - Portland Cement Concrete 632.63 0000091607 632.6304/14/2020
011-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - Portland Cement Concrete 232.00 0000091607 232.0004/14/2020
011-0000-66000-00 Tri City Blacktop, Inc 8.33 ton UPM 1,041.25 1,041.2504/14/2020
011-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - Portland Cement Concrete 843.50 0000091607 843.5004/14/2020
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 5
Account Number Vendor AmountDescription PO NoDate
011-0000-66000-00 Compass Mineral America, Inc Salt Supply for 2020 half of winter 7,176.24 0000091613 7,176.2404/14/2020
011-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - Portland Cement Concrete 632.63 0000091607 632.6304/14/2020
011-0000-66000-00 Compass Mineral America, Inc Salt Supply for 2020 half of winter 7,095.79 0000091613 7,095.7904/14/2020
$21,534.69Subtotal for Division: 0000
$21,534.69Subtotal for Fund: 011
013-0000-66500-00 Municipal Emergency Services, Inc Air-Pak X3 Pro SCBA's as per your bid (grant portion) 120,500.00 0000091625 120,500.0004/14/2020
013-0000-66500-00 Municipal Emergency Services, Inc 201667-12 Scott X3 spare harness as per your bid 5,490.00 0000091625 5,490.0004/14/2020
013-0000-66500-00 Municipal Emergency Services, Inc AV3000 HT with Kevlar lining and 4 strap haness red, medium as p 1,350.00 0000091625 1,350.0004/14/2020
$127,340.00Subtotal for Division: 0000
$127,340.00Subtotal for Fund: 013
014-0000-64500-00 Vulcan, Inc.Yellow Sheeting 1,012.50 1,012.5004/14/2020
014-0000-66000-00 Galesburg Electric, Inc.Wire, connectors 332.05 332.0504/14/2020
014-0000-66000-00 Galesburg Electric, Inc.10 ft decorative pole 1,974.00 1,974.0004/14/2020
014-0000-66000-00 Galesburg Electric, Inc.Wire connectors 124.00 124.0004/14/2020
014-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - CLSM 660.00 0000091610 660.0004/14/2020
$4,102.55Subtotal for Division: 0000
$4,102.55Subtotal for Fund: 014
016-0000-54000-00 Mark McLaughlin Cell Allowance 33.00 33.0003/31/2020
016-0000-54000-00 Lane Mings Cell Phone Allowance 33.00 33.0003/31/2020
016-0000-54000-00 Ryne Sage Cell Phone Allowance 33.00 33.0003/31/2020
016-0000-54000-00 Paul Vannaken Cell Phone Allowance 33.00 33.0003/31/2020
016-0000-54000-00 Travis Smith Cell Phone Allowance 33.00 33.0003/31/2020
$165.00Subtotal for Division: 0000
$165.00Subtotal for Fund: 016
019-1905-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 583.00 583.0004/14/2020
019-1905-51500-00 WMOI - FM Radio ads 250.00 250.0004/14/2020
019-1905-51500-00 Register Mail, Inc.Spring clean up ads #123188-03 297.64 297.6404/14/2020
019-1905-54000-00 Anthony Oligney-Estill Cell Phone Allowance 39.00 39.0003/31/2020
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 6
Account Number Vendor AmountDescription PO NoDate
019-1905-54000-00 Chelsea Moberg Cell Phone Allowance 33.00 33.0003/31/2020
019-1905-54000-00 Lauren Dynes Cell Allowance 33.00 33.0003/31/2020
019-1905-54000-00 Stratus Networks, Inc 04/20 Service 36.44 36.4404/14/2020
019-1905-59511-00 Galesburg Tourism Fund 03/20 Tourism Agreement 15,833.33 15,833.3304/14/2020
019-1905-61000-00 Office Specialists, Inc.Pouch 22.99 22.9904/14/2020
$17,128.40Subtotal for Division: 1905
019-1910-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 38.87 38.8704/14/2020
019-1910-54000-00 Stratus Networks, Inc 04/20 Service 12.68 12.6804/14/2020
019-1910-55700-00 Cummins Sale & Service Full service maintenance 917.50 917.5004/14/2020
019-1910-55700-00 Royal Cleaning Services 04/20 Cleaning Services 841.00 841.0004/14/2020
019-1910-55700-00 Four Seasons Pest Control 03/20 Service 30.00 30.0004/14/2020
019-1910-61800-00 Office Specialists, Inc.HON Pillow Soft 2190 Guest Chairs for Erickson Room 3,422.80 0000091602 3,422.8004/14/2020
$5,262.85Subtotal for Division: 1910
019-1911-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 106.91 106.9104/14/2020
019-1911-54000-00 Stratus Networks, Inc 04/20 Service 50.71 50.7104/14/2020
019-1911-55700-00 Four Seasons Pest Control 03/20 Service 30.00 30.0004/14/2020
019-1911-55700-00 Royal Cleaning Services 04/20 Cleaning Services 1,479.00 1,479.0004/14/2020
019-1911-55700-00 Kone, Inc Repairs to elevator 247.46 247.4604/14/2020
019-1911-57500-00 Aramark Uniform Serv. Inc.03/20 Service 15.00 15.0004/14/2020
019-1911-65000-00 Office Specialists, Inc.Roll towels 186.88 186.8804/14/2020
019-1911-65000-00 Office Specialists, Inc.Jumbo tissue, liners 121.59 121.5904/14/2020
019-1911-66000-00 Johnson Controls Fire Protection LP Replace and test 2 heat detectors 110.00 110.0004/14/2020
$2,347.55Subtotal for Division: 1911
019-1915-52000-00 Ameren Illinois 03/20 Electricity #3426088009 173.05 173.0503/31/2020
019-1915-52000-00 Ameren Illinois 03/20 Electricity #7756699015 435.48 435.4803/31/2020
019-1915-52000-00 Ameren Illinois 02/20 Electricity #3426088009 215.90 215.9002/28/2020
019-1915-52300-00 Ameren Illinois 03/20 Heat #0883556016 134.54 134.5403/31/2020
019-1915-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 29.16 29.1604/14/2020
019-1915-54000-00 Don Miles Cell Phone Allowance 33.00 33.0003/31/2020
019-1915-54000-00 Michael Markley Cell Phone Allowance 33.00 33.0003/31/2020
019-1915-54000-00 Travis Huffman Cell Phone Allowance 33.00 33.0003/31/2020
019-1915-54000-00 Jason Asbury Cell Phone Allowance 33.00 33.0003/31/2020
019-1915-54000-00 Stratus Networks, Inc 04/20 Service 27.25 27.2504/14/2020
019-1915-55700-00 Royal Cleaning Services 04/20 Cleaning Services 441.00 441.0004/14/2020
019-1915-55700-00 Knox County Landfill 03/20 Service 129.48 129.4804/14/2020
019-1915-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental 37.50 0000091586 37.5004/14/2020
019-1915-56000-00 Terry Allen, Inc East Boat Ramp - Lake Storey Toilet Rental 75.00 0000091586 75.0004/14/2020
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 7
Account Number Vendor AmountDescription PO NoDate
019-1915-57500-00 Aramark Uniform Serv. Inc.03/20 Service 45.30 45.3004/14/2020
019-1915-62500-00 Advance Auto Parts Air filter #517 16.04 16.0404/14/2020
019-1915-62500-00 Advance Auto Parts Oil filter, brake pad , brake shoe #508 53.17 53.1704/14/2020
019-1915-62500-00 Advance Auto Parts Return brake pad, brake shoe #508 -50.03-50.0304/14/2020
019-1915-62500-00 Advance Auto Parts Hydraulic filter #517 46.28 46.2804/14/2020
019-1915-62500-00 Advance Auto Parts Hydraulic filter #541 13.91 13.9104/14/2020
019-1915-62500-00 Pomp's Tire - Galesburg Tires #517 1,355.00 1,355.0004/14/2020
019-1915-62500-00 Advance Auto Parts Oil filter #531 9.06 9.0604/14/2020
019-1915-62500-00 Advance Auto Parts Fuel filter #549 9.50 9.5004/14/2020
019-1915-62500-00 Advance Auto Parts Hydraulic filter #539 13.91 13.9104/14/2020
019-1915-62500-00 A C McCartney Farm Equip Inc Rear wing frame #523 1,081.38 1,081.3804/14/2020
019-1915-62500-00 Advance Auto Parts Oil filter #531 9.06 9.0604/14/2020
019-1915-62500-00 Advance Auto Parts Oil filter #576 9.06 9.0604/14/2020
019-1915-62500-00 Yemm Ford, Inc Bracket #508 48.73 48.7304/14/2020
019-1915-62500-00 Martin Sullivan, Inc Hydraulic filter #515 62.22 62.2204/14/2020
019-1915-62500-00 Martin Sullivan, Inc Rim #525 93.87 93.8704/14/2020
019-1915-62500-00 Martin Sullivan, Inc Fuel filter #525 70.50 70.5004/14/2020
019-1915-62500-00 Pomp's Tire - Galesburg Tires #517 288.48 288.4804/14/2020
019-1915-65000-00 Office Specialists, Inc.Wipes, disinfectant 34.43 34.4304/14/2020
019-1915-65000-00 Office Specialists, Inc.Disinfectant 98.35 98.3504/14/2020
019-1915-66500-00 A C McCartney Farm Equip Inc Purchase of a new Woods TBW turf bat wing mower with trade of ol 11,300.00 0000091616 11,300.0004/14/2020
$16,438.58Subtotal for Division: 1915
019-1920-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 2.43 2.4304/14/2020
019-1920-54000-00 Stratus Networks, Inc 04/20 Service 19.96 19.9604/14/2020
019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 33.00 33.0003/31/2020
019-1920-57500-00 Aramark Uniform Serv. Inc.03/20 Service 7.00 7.0004/14/2020
019-1920-62500-00 Burris Equipment Bracket #559 89.58 89.5804/14/2020
019-1920-64000-00 HORNUNG'S GOLF PRODUCTS, INC Misc supplies 56.16 56.1604/14/2020
$208.13Subtotal for Division: 1920
019-1925-54000-00 Stratus Networks, Inc 04/20 Service 7.29 7.2904/14/2020
$7.29Subtotal for Division: 1925
019-1935-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 9.72 9.7204/14/2020
019-1935-54000-00 Stratus Networks, Inc 04/20 Service 29.15 29.1504/14/2020
019-1935-57500-00 Aramark Uniform Serv. Inc.03/20 Service 176.90 176.9004/14/2020
019-1935-66000-00 Galesburg Electric, Inc.Bulbs 1,571.70 1,571.7004/14/2020
$1,787.47Subtotal for Division: 1935
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 8
Account Number Vendor AmountDescription PO NoDate
019-1940-64000-00 Gifts Galore Filled Easter Eggs 1,430.00 1,430.0004/14/2020
$1,430.00Subtotal for Division: 1940
019-1945-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 12.15 12.1504/14/2020
019-1945-66000-00 Galesburg Electric, Inc.Bulbs 2,104.50 2,104.5004/14/2020
$2,116.65Subtotal for Division: 1945
019-1950-54000-00 Stratus Networks, Inc 04/20 Service 7.29 7.2904/14/2020
019-1950-55700-00 J.P. Benbow, Inc.Repairs to Lakeside pool 357.54 357.5404/14/2020
$364.83Subtotal for Division: 1950
019-1955-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 114.19 114.1904/14/2020
019-1955-55700-00 J.P. Benbow, Inc.Repairs to Hawthorne pool 206.40 206.4004/14/2020
$320.59Subtotal for Division: 1955
019-1960-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 14.58 14.5804/14/2020
$14.58Subtotal for Division: 1960
019-1965-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 2.43 2.4304/14/2020
019-1965-54000-00 Aaron Young Cell Phone Allowance 33.00 33.0003/31/2020
019-1965-55700-00 Four Seasons Pest Control 03/20 Service 20.00 20.0004/14/2020
019-1965-57500-00 Aramark Uniform Serv. Inc.03/20 Service 29.98 29.9804/14/2020
019-1965-62500-00 Pomp's Tire - Galesburg Tire #584 227.39 227.3904/14/2020
019-1965-62500-00 Advance Auto Parts Battery, fuel filter #589 111.34 111.3404/14/2020
019-1965-62500-00 Advance Auto Parts Battery #583 96.47 96.4704/14/2020
019-1965-62500-00 Advance Auto Parts Hydraulic filter #525 24.48 24.4804/14/2020
019-1965-62500-00 MTI Distributing, Inc Cover #589 80.98 80.9804/14/2020
019-1965-62510-00 Herr Petroleum Corp 258.6 gal diesel #2 418.64 0000091578 418.6404/14/2020
$1,044.71Subtotal for Division: 1965
019-1975-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 2.43 2.4304/14/2020
019-1975-54000-00 Ryan Creek Cell Phone Allowance 33.00 33.0003/31/2020
019-1975-55700-00 Legacy Corporation 2020 Spring Brush Clean Up (Forestry Portion) 2,962.50 0000091643 2,962.5004/14/2020
$2,997.93Subtotal for Division: 1975
$51,469.56Subtotal for Fund: 019
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 9
Account Number Vendor AmountDescription PO NoDate
024-0000-52000-00 Ameren Illinois 03/20 Electricity #5244167035 42.52 42.5203/31/2020
024-0000-52000-00 Ameren Illinois 03/20 Electricity #5346260034 391.67 391.6703/31/2020
024-0000-52300-00 Ameren Illinois 03/20 Heat #3293493011 61.03 61.0303/31/2020
$495.22Subtotal for Division: 0000
$495.22Subtotal for Fund: 024
030-0320-52300-00 Ameren Illinois 03/20 Heat #6235036022 247.52 247.5203/31/2020
030-0320-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 16.76 16.7604/14/2020
030-0320-54000-00 Stratus Networks, Inc 04/20 Service 25.35 25.3504/14/2020
$289.63Subtotal for Division: 0320
030-0370-52300-00 Ameren Illinois 03/20 Heat #6235036022 577.56 577.5603/31/2020
030-0370-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 39.12 39.1204/14/2020
030-0370-54000-00 Stratus Networks, Inc 04/20 Service 46.91 46.9104/14/2020
$663.59Subtotal for Division: 0370
$953.22Subtotal for Fund: 030
057-0000-61700-00 Thompson Electronics Company City Hall audio visual (AV) system upgrade installation and inte 5,500.00 0000091558 5,500.0004/14/2020
057-0000-61700-00 Thompson Electronics Company City Hall audio visual (AV) system upgrade installation and inte 45,824.50 0000091558 45,824.5004/14/2020
$51,324.50Subtotal for Division: 0000
$51,324.50Subtotal for Fund: 057
058-0000-66500-00 A C McCartney Farm Equip Inc Purchase of a new Woods BW15.60 bat wing mower with trade of old 8,000.00 0000091616 8,000.0004/14/2020
$8,000.00Subtotal for Division: 0000
$8,000.00Subtotal for Fund: 058
059-0000-75000-00 Williams Development, LTD Revisions needed on bid documents for the street division buildi 5,288.91 0000091451 5,288.9104/14/2020
$5,288.91Subtotal for Division: 0000
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 10
Account Number Vendor AmountDescription PO NoDate
$5,288.91Subtotal for Fund: 059
061-0000-15501-00 Mechanical Service Inc.Installation of a cover over the clearwell at the Oquawka Water 224,597.43 0000091567 224,597.4304/14/2020
061-0000-20101-00 SHARIF SIDI-HAJI Refund Check 14.09 14.0904/01/2020
061-0000-20101-00 RONDA BURGESS Refund Check 41.63 41.6304/01/2020
061-0000-20101-00 JO WHITLATCH Reissue UB refund ck #91930, never cashed 65.36 65.3604/14/2020
061-0000-20101-00 SHARNEL JONES Refund Check 65.80 65.8004/01/2020
061-0000-20101-00 NICHOLAS YEAST Refund Check 83.14 83.1404/01/2020
061-0000-20101-00 SHERRY VASQUEZ Refund Check 64.70 64.7004/01/2020
061-0000-20101-00 TARA DEAN Refund Check 24.76 24.7604/01/2020
061-0000-20101-00 TASHA JOHNSON Refund Check 8.15 8.1504/01/2020
061-0000-20101-00 MELISSA BRYANT Refund Check 38.79 38.7904/01/2020
061-0000-20101-00 LUKAS VILLARREAL Refund Check 68.60 68.6004/01/2020
061-0000-20101-00 LONNIE BLEVINS Refund Check 49.28 49.2804/01/2020
061-0000-20101-00 TRACY MAGNISON Refund Check 23.30 23.3004/01/2020
061-0000-20101-00 VERACITY HOLDINGS INVESTMENT GROUP LLCRefund Check 74.67 74.6704/01/2020
061-0000-20101-00 LESLIE KELSO Refund Check 36.71 36.7104/01/2020
061-0000-20101-00 LEE ROBERTS Refund Check 89.09 89.0904/01/2020
061-0000-20101-00 KATIE DREXLER Refund Check 41.13 41.1304/01/2020
061-0000-20101-00 VIRGINIA RINEHART Refund Check 22.12 22.1204/01/2020
061-0000-20101-00 JOSEPH HAYES Refund Check 115.53 115.5304/01/2020
061-0000-20101-00 JOHN ODANIEL ESTATE OF Refund Check 6.61 6.6104/01/2020
061-0000-20101-00 JASON SNIDER Refund Check 64.96 64.9604/01/2020
061-0000-20101-00 ERIC MACKEY Refund Check 45.64 45.6404/01/2020
061-0000-20101-00 CHARLES ROSS Refund Check 79.54 79.5404/01/2020
061-0000-20101-00 ERICA GAMBLE Refund Check 130.30 130.3004/02/2020
061-0000-20101-00 DONNA LOPER Refund Check 114.51 114.5104/02/2020
061-0000-20101-00 STEVEN GILSON Refund Check 7.16 7.1603/30/2020
061-0000-20101-00 % CORINNA BAUMER HERITAGE FINANCIAL GROUPRefund Check 1,003.71 1,003.7103/30/2020
061-0000-20101-00 TIMOTHY FORBES Refund Check 23.35 23.3503/30/2020
061-0000-20101-00 JEFFREY WOOLSEY Refund Check 39.45 39.4504/06/2020
061-0000-20101-00 CHELSEA KOCH Refund Check 42.58 42.5804/08/2020
061-0000-20101-00 UNITED EXRESS SYSTEM Refund Check 74.64 74.6404/08/2020
061-0000-20101-00 MEGAN COZIAHR Refund Check 0.40 0.4003/30/2020
061-0000-20101-00 MEGAN COZIAHR Refund Check 1.68 1.6803/30/2020
061-0000-20101-00 LYLE MCCARTNEY Refund Check 47.05 47.0503/30/2020
061-0000-20101-00 STEVE GUGLIOTTA Refund Check 17.72 17.7203/30/2020
061-0000-20101-00 TRAVELERS HAVEN LLC Refund Check 59.02 59.0204/08/2020
061-0000-20101-00 TODD WOLLRAB Refund Check 110.42 110.4204/08/2020
061-0000-20101-00 RHONDA HITCHCOCK Refund Check 121.82 121.8204/08/2020
061-0000-20101-00 MARCUS DOYLE Refund Check 105.46 105.4604/08/2020
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 11
Account Number Vendor AmountDescription PO NoDate
061-0000-20101-00 KRISTIANA CANTRELL Refund Check 77.05 77.0504/08/2020
061-0000-20101-00 CHRISTOPHER GALLAGHER Refund Check 28.30 28.3004/08/2020
061-0000-20101-00 MARK MARTIN Refund Check 38.91 38.9103/30/2020
061-0000-20103-00 Mechanical Service Inc.Retainage - Installl cover over the clearwell at Oquawka -22,459.75-22,459.7504/14/2020
061-0000-51000-00 Knox County Recorders Office 03/20 Laredo 20.85 20.8504/14/2020
061-0000-51000-00 Collection Professionals, Inc 03/20 Service 160.17 160.1704/14/2020
061-0000-51000-00 PDC Laboratories, Inc.Water testing 14.00 14.0004/14/2020
061-0000-51000-00 PDC Laboratories, Inc.Water testing 14.00 14.0004/14/2020
061-0000-51000-00 Donohue & Associates, Inc GENERAL CONSULTING SERVICES AGREEMENT - SCADA CHANGES AND MAINTE 856.40 0000091646 856.4004/14/2020
061-0000-52000-00 Illinois Power Marketing 03/20 Electrcity #GMCGAL1002 44,425.82 44,425.8203/31/2020
061-0000-52000-00 American Electric Power 03/20 Electricity 2,494.51 2,494.5104/14/2020
061-0000-52300-00 Ameren Illinois 03/20 Heat #1017455691 353.46 353.4603/31/2020
061-0000-52500-00 Galesburg Sanitary Dist.02/20 Sewer Usage Fee 17.01 17.0104/14/2020
061-0000-54000-00 Stratus Networks, Inc 04/20 Service 83.66 83.6604/14/2020
061-0000-54000-00 Shelby Simmons Cell Phone Allowance 33.00 33.0003/31/2020
061-0000-54000-00 Mark Schwieter Cell Phone Allowance 33.00 33.0003/31/2020
061-0000-54000-00 Michael Mackey Cell Phone Allowance 33.00 33.0003/31/2020
061-0000-54000-00 Eric Heiden Cell Allowance 33.00 33.0003/31/2020
061-0000-54000-00 Timothy Fey Cell Phone Allowance 33.00 33.0003/31/2020
061-0000-55500-00 Core & Main Repair to Senus handheld 567.18 567.1804/14/2020
061-0000-55700-00 Waste Management, Inc.04/20 Service 17.36 17.3604/14/2020
061-0000-55700-00 Four Seasons Pest Control 03/20 Service 30.00 30.0004/14/2020
061-0000-55700-00 Four Seasons Pest Control 03/20 Service 45.00 45.0004/14/2020
061-0000-55700-00 Waste Management, Inc.04/20 Service 97.14 97.1404/14/2020
061-0000-61000-00 Office Specialists, Inc.Paper, index binder 38.35 38.3504/14/2020
061-0000-61700-00 Office Specialists, Inc.Dell Latitude 5420 Rugged Laptop - Oquawka Conference room 2,044.68 0000091651 2,044.6804/14/2020
061-0000-61700-00 Office Specialists, Inc.Dell Latitude 5420 Rugged Laptop - Field Laptop #1 semi ruggediz 2,044.68 0000091651 2,044.6804/14/2020
061-0000-61700-00 Office Specialists, Inc.Dell Latitude 5420 Rugged Laptop - Field Laptop #2 semi ruggediz 2,044.68 0000091651 2,044.6804/14/2020
061-0000-61700-00 Office Specialists, Inc.Dell Latitude 5420 Rugged Laptop - Field Laptop #3 semi ruggediz 2,044.68 0000091651 2,044.6804/14/2020
061-0000-61700-00 Office Specialists, Inc.Dell Latitude 5420 Rugged Laptop - Field Laptop #4 semi ruggediz 2,044.68 0000091651 2,044.6804/14/2020
061-0000-66000-00 Core & Main Adapters 149.75 149.7504/14/2020
061-0000-66000-00 Core & Main Orings 412.42 412.4204/14/2020
061-0000-66000-00 Core & Main Couplings 1,695.00 1,695.0004/14/2020
061-0000-66000-00 Core & Main Risers 247.20 247.2004/14/2020
061-0000-66000-00 Galesburg Electric, Inc.Light for well house 161.58 161.5804/14/2020
061-0000-66000-00 Galesburg Electric, Inc.Receptacle, ballast 108.80 108.8004/14/2020
061-0000-66000-00 Core & Main Lids 422.50 422.5004/14/2020
061-0000-66000-00 Core & Main Misc plumbing supplies 2,631.50 2,631.5004/14/2020
061-0000-66000-00 Core & Main Misc plumbing supplies 323.71 323.7104/14/2020
061-0000-66000-00 Core & Main Ball valve 66.44 66.4404/14/2020
061-0000-66700-00 Core & Main Misc. Meter Needs 2020 for Water Division 9,515.00 0000091660 9,515.0004/14/2020
061-0000-68500-00 Brenntag Mid-South, Inc Drum return -2,250.00 0000091591-2,250.0004/14/2020
061-0000-68500-00 Brenntag Mid-South, Inc 2020 Liquid Chlorine for Water Division as per bid. This is a b 3,708.50 0000091591 3,708.5004/14/2020
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 12
Account Number Vendor AmountDescription PO NoDate
061-0000-68500-00 Hawkins, Inc Phosphate Inhibitor for 2020 18,000.00 0000091562 18,000.0004/14/2020
$300,120.52Subtotal for Division: 0000
$300,120.52Subtotal for Fund: 061
067-0000-20101-00 JOSEPH HAYES Refund Check 0.70 0.7004/01/2020
067-0000-20101-00 MEGAN COZIAHR Refund Check 1.89 1.8903/30/2020
067-0000-20101-00 VIRGINIA RINEHART Refund Check 2.80 2.8004/01/2020
067-0000-51000-00 Knox County Recorders Office 03/20 Laredo 20.85 20.8504/14/2020
067-0000-55700-00 Legacy Corporation 2020 Spring Brush Clean Up (Refuse Portion) 16,787.50 0000091643 16,787.5004/14/2020
$16,813.74Subtotal for Division: 0000
$16,813.74Subtotal for Fund: 067
078-0000-51000-00 Resource Management Services, Inc 04/20-06/20 Consultation & Counseling Services 1,239.00 1,239.0004/14/2020
078-0000-56535-00 Knox Clinic Corp Work comp dos 3/20/20 #1189910V2623 538.80 538.8004/14/2020
078-0000-56535-00 OSF Medical Group, Inc.Work comp dos 3/6/20 P380695600 261.80 261.8004/14/2020
078-0000-56535-00 OSF Medical Group, Inc.Work comp dos 3/20/20 P379940470 76.44 76.4404/14/2020
078-0000-56535-00 St Mary Medical Center Work comp dos 3/6/20 #6188835200 290.47 290.4704/14/2020
078-0000-56535-00 Galesburg Cottage Hospital Work comp dos 3/19/20 #60829401 1,567.08 1,567.0804/14/2020
078-0000-56597-00 Lawson Products, Inc.Steel washers for traffic light repair - Hawkinson/Fremont 46.60 46.6004/14/2020
078-0000-56597-00 Traffic Control Corp., Inc.Materials to repair traffic signals at Hawkinson/Fremont 1,570.41 1,570.4104/14/2020
$5,590.60Subtotal for Division: 0000
$5,590.60Subtotal for Fund: 078
091-0000-20101-00 VIRGINIA RINEHART Refund Check 0.53 0.5304/01/2020
091-0000-20101-00 JOSEPH HAYES Refund Check 0.13 0.1304/01/2020
091-0000-20101-00 ERICA GAMBLE Refund Check 0.67 0.6704/02/2020
091-0000-20102-00 Galesburg Sanitary Dist.04/20 Sanitary Dist Fees less 3% collection fee -8,331.72-8,331.7204/14/2020
091-0000-20102-00 Galesburg Sanitary Dist.04/20 Sanitary Dist Fees less 01/20-02/20 Lien fees -92.00-92.0004/14/2020
091-0000-20102-00 Galesburg Sanitary Dist.04/20 Sanitary Dist Fees less 01/20-02/20 Postage for Liens -0.83-0.8304/14/2020
091-0000-20102-00 Galesburg Sanitary Dist.04/20 Sanitary Dist Fees less 03/20 Credit Card Processing fee -1,625.28-1,625.2804/14/2020
091-0000-22003-00 Galesburg Sanitary Dist.04/20 Sanitary Dist Fees 277,724.04 277,724.0404/14/2020
$267,675.54Subtotal for Division: 0000
$267,675.54Subtotal for Fund: 091
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 13
Account Number Vendor AmountDescription PO NoDate
Report Total:$921,190.45$921,190.45
AP-Transactions by Account (04/14/2020 - 5:32 PM)Page 14
Date Check #Vendor Name Description Account #Amount
3/13/2020 none Aaron Skinner Boots, non-safety toe 001-0605-67500 250.00
4/3/2020 92578 Knox County Recorders Office File 4 water/sewer/refuse liens 061-0000-51000 63.00
4/3/2020 92578 Knox County Recorders Office Release 5 weed/trash/demo liens 001-0160-51300 63.00
4/3/2020 0 Scott Rasso 2020 Spring Session Ballroom Dancing 3/05, 3/19 019-1940-51400 226.20
4/3/2020 92579 Oneida Network Services, Inc 04/20 Internet - Kerzi 001-0207-54000 50.00
4/3/2020 0 Bluefin Payment Systems 03/20 UB Webpayment Credit Card 061-0000-51000 2,590.32
4/3/2020 0 Bluefin Payment Systems 03/20 UB Webpayment Credit Card 067-0000-51000 1,295.16
4/3/2020 5003 Western Illinois Regional Council 14HI Rehab Admin Inspection for LBPHC 19-306001 013-0000-20102 18,250.00
4/3/2020 10017 J W Summy Contracting Corp.DCEO rehab for 799 E Berrien Street - DCEO Single Family Owner O 013-0000-83100 25,789.60
4/9/2020 92690 Knox County Recorders Office File 6 water/sewer/refuse liens 061-0000-51000 75.00
4/9/2020 10018 J W Summy Contracting Corp.DCEO rehab for 799 E Berrien Street - DCEO Single Family Owner O 013-0000-83100 11,935.00
4/9/2020 4002 ABG Enterprise, Inc.CDBG RLF 1157 Monroe Street 013-0000-83100 780.00
4/9/2020 92689 Bradley Canier Return confiscated funds 001-0000-39100 1,805.00
4/13/2020 0 Merchant Transact 03/20 UB Webpayment Fees 061-0000-51000 660.23
4/13/2020 0 Merchant Transact 03/20 UB Webpayment Fees 067-0000-51000 330.12
4/13/2020 0 Vantiv Integrated Payment Solutions 03/20 Park & Rec Credit Card Fees 019-1905-51000 426.74
4/13/2020 0 Wells Fargo Merchant Services 03/20 Credit Card Fees 001-0205-51000 138.41
4/13/2020 0 Wells Fargo Merchant Services 03/20 Credit Card Fees 061-0000-51000 276.81
4/13/2020 0 Wells Fargo Merchant Services 03/20 Credit Card Fees 067-0000-51000 138.41
4/13/2020 0 Wells Fargo Merchant Services 03/20 Credit Card Fees 019-1920-51000 1,216.47
4/13/2020 0 Wells Fargo Merchant Services 03/20 Credit Card Fees 001-0306-51000 34.75
4/13/2020 0 Wells Fargo Merchant Services 03/20 Credit Card Fees 001-0410-51000 34.75
4/13/2020 0 Wells Fargo Merchant Services 03/20 Credit Card Fees 019-1925-51000 5.00
4/13/2020 0 Wells Fargo Merchant Services 03/20 Credit Card Fees 001-0115-51000 56.30
4/13/2020 0 Wells Fargo Merchant Services 03/20 Credit Card Fees 019-1905-51000 5.00
4/13/2020 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00
4/13/2020 0 IMRF 03/20 IMRF Contributions 001-0000-20311 129,988.42
4/13/2020 0 Farmers & Mechanics Bank 02/20 F&M Bank Trust Fees 019-1905-51000 6.80
4/13/2020 0 Farmers & Mechanics Bank 02/20 F&M Bank Trust Fees 061-0000-51000 123.26
Grand Total 197,113.75
Advance Checks and ACH Payments as of 4/14/2020
Prepared by: WEC Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
APRIL 6, 2020
AGENDA ITEM: Ordinance Authorizing Execution of an Option Agreement for sale of Property
at 140 and 144 East Main Street.
SUMMARY RECOMMENDATION: The City Manager, City Attorney, and Director of
Public Works recommend adoption of the proposed ordinance.
BACKGROUND: In April of 2014, both buildings located at 140 and 144 East Main Street were
damaged by fire. The fire originated within an electrical closet on the second floor of the 144 East
Main Building. Both buildings were owned by the same person which were vacant at the time of
the fire and there was no insurance on the buildings. The owner moved out of the area and could
not be located to get the properties demolished. In 2016, the City of Galesburg hired Klingner and
Associates, P.C. to evaluate the existing structural condition of the buildings and determine if they
could be saved. Their report summary stated that the buildings experienced a significant amount
of damage and could not be salvaged at a reasonable cost and therefore were recommended to be
demolished. The Knox County Trustee eventually became the owner of the two properties due to
property taxes not being paid. In September of 2019, the City Council approved purchasing the
two properties from the Knox County Trustee for $823 for each property with the intention that
the properties be redeveloped for a commercial use.
City Administration has been working with MEA on Main, LLC, who also owns 156 East Main
Street adjacent to this property, to redevelop these parcels. They plan to have a design concept
study completed on the property to determine if it is feasible to develop these properties. They
have proposed an Option to Purchase Agreement on the property which would allow them time to
complete their design concept study. The price of this option is set at $10.00 with the option to
purchase the property within the option period for $10,000.00. The Option term is 120 days and
can be extended 60 days provided that the parties are engaged in good faith negotiations regarding
a Redeveloper Agreement to demolish the premises. If the results of the design concept study are
favorable, the Developer would be interested in exercising the option to purchase the properties,
conditional upon the City entering into a TIF Redeveloper Agreement for the cost of the
demolition. If the results of the study are not favorable the option agreement would expire in 120
days.
The attached ordinance authorizes execution of the Option Agreement and any additional
documents necessary to effectuate the purpose of this Option Agreement, which would include the
real estate contract.
BUDGET IMPACT: None.
SUPPORTING DOCUMENTS:
1. Ordinance
20-1010
ORDINANCE NO. _________________
ORDINANCE AUTHORIZING OPTION TO PURCHASE PROPERTY AT 140 AND 144
EAST MAIN STREET
WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to Section
6, Article VII of the Constitution of the State of Illinois; and
WHEREAS, Article VII, Section 6(a) of the Illinois grants a home rule unit authority to exercise
any power and perform any function pertaining to its government and affairs; and
WHEREAS, the City has acquired title to the properties commonly known as 140 East Main Street
and 144 East Main Street; and
WHEREAS, Section 30.07(B) of the Galesburg City Code authorizes the corporate authorities to
dispose of real estate; and
WHEREAS, the parties find that execution of an Option to Purchase Real Estate Agreement
(attached as Exhibit A) to allow potential redevelopment of 140 and 144 East Main Street is in the
best interest of the health, safety, and welfare of the residents of the City of Galesburg.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS, AS FOLLOWS:
SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is
fully set forth herein.
SECTION TWO: The Mayor and City Clerk are hereby authorized and directed to
execute, and attest, respectively the attached Option to Purchase Real Estate Agreement, and any
additional documents necessary to effectuate the purpose of this agreement.
SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance
are, to the extent of such conflict, hereby repealed.
SECTION FOUR: This ordinance shall be in full force and effect from and after its
passage, approval and publication as provided by law.
Approved this ______day of ____________________, 2020, by roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
______________________________________________________________________________
Nays: ________________________________________________________________________
______________________________________________________________________________
Absent: _______________________________________________________________________
______________________________________________________________________________
_________________________________
John Pritchard, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
OPTION TO PURCHASE REAL ESTATE
THIS OPTION AND PURCHASE AGREEMENT (“Agreement”) is entered into as of the __ day of April,
2020, by and between City of Galesburg, an Illinois municipal corporation (“Seller”) and MEA on Main,
LLC an Illinois limited liability company (“Buyer”).
1. Option. In consideration of the sum of ten dollars ($10.00) and other good and valuable consideration,
Seller hereby grants to Buyer an exclusive option to purchase (“Option”), for a period of 120 days from
the Acceptance Date hereof as indicated below (the “Option Period”), approximately .08 acres of real
property described in Exhibit A attached hereto, together with all improvements now located on or in
such real property and all rights, privileges, and easements appurtenant to such real property
(collectively, the “Premises”), for the sum of $10,000.
The Option is granted on the terms and conditions set forth below.
2. Exercise of Option. The Option may be exercised at any time on or before the expiration of the Option
Period then in effect by notice to that effect given by Buyer to Seller on or before the last day of the
Option Period then in effect. If this Option is not exercised as aforesaid, it shall be null and void. The
Option Period may be extended for an additional period of 60 days provided that the parties are engaged
in good faith negotiations regarding a Redeveloper Agreement to demolish the Premises, as
contemplated in Paragraph 2 (A) below.
Additionally, Buyer and Seller agree that the purchase agreement to be negotiated by the parties
after exercising this Option shall include at a minimum the following additional requirements:
A. Buyer shall demolish the structures and remove the debris at 140-144 E. Main Street within
six months of receiving title to the property, subject to the parties having entered into a Redeveloper
Agreement that includes Tax Increment Financing (TIF) for said demolition.
B. As part of the demolition process, Buyer shall conduct an evaluation of the existing walls
which will remain on the East and West side of the property. It shall be the responsibility of Buyer to
undertake any work necessary to stabilize and protect these shared walls during the demolition process.
3. Payment of Purchase Price. In the event of exercise of the Option, Buyer shall pay the Purchase
Price to the Seller at the closing.
4. Closing. The closing shall be held at a time and place mutually agreeable to the parties, within sixty
(60) days after the exercise of the Option (the “Closing Date”).
5. Deed and Title. Seller shall not sell or encumber the Premises while this Option remains in effect. At
closing, Seller shall deliver to Buyer a General Warranty Deed conveying to Buyer or its nominee fee
simple title to the Premises, free and clear of all encumbrances except legal highways, zoning and
building ordinances. If a preliminary A.L.T.A. title insurance commitment reveals any encumbrances
other than the exceptions specified herein and standard A.L.T.A. exceptions, Buyer may elect either to:
(a) cancel this Agreement or (b) accept such title as Seller can convey and pay the agreed Purchase
Price.
6. Survey and Investigations. After the Acceptance Date, Buyer and its designated agents may enter the
Premises, at reasonable times, for the purpose of making surveys, inspecting the physical conditions of
the Premises, and making soil and environmental tests or borings, performing architectural drawings,
and performing any obligation under this Agreement, provided that such operations are at Buyer’s sole
expense and do not damage the Premises.
7. Representations and Warranties of Seller.
A. In order to induce Buyer to enter into this Agreement, Seller represents and warrants to Buyer
that:
i. Fee simple ownership of the Premises is vested solely in Seller, and no other person or
entity has any right, title, or interest in or to the Premises;
ii. To the best of Seller’s knowledge, no special assessments of any nature are being
contemplated with respect to the Premises or any part thereof;
iii. The Premises are not subject to any: (a) leases, (b) unrecorded easements, (c) options
to purchase, (d) rights of first purchase or refusal, (e) any other agreement or contract to
use, lease, or purchase the Premises; or (f) mortgages, other than those that shall be satisfied
at closing except;
iv. To the best of Seller’s knowledge, the Premises have not been used for the manufacture,
distribution, storage, or disposal of any hazardous waste, hazardous substance, or other
pollutant, as those terms are defined in any federal or state law, statute, or regulation
(collectively, “Hazardous Wastes”); to the best of Seller’s knowledge, no Hazardous
Wastes have been used in connection with any manufacturing or other activity conducted
on the Premises; and to the best of Seller’s knowledge, there are presently no Hazardous
Wastes in or under the Premises.
v. To the best of Seller’s knowledge, although the Premises may consist of one or more
parcels for real estate tax purposes, the Premises may be conveyed separately from other
land without the necessity of subdivision or lot split;
vi. To the best of Seller’s knowledge, if the Premises contain, more than one parcel, the
parcels that constitute the Premises are contiguous;
vii. To the best of Seller’s knowledge: (a) there are no existing moratoria or other
limitations on the availability of utilities to the Premises, (b) electricity, gas, water, and
storm sewers of sufficient capacity or quantity are available at the perimeter of the
Premises, and (c) Buyer has the full right to tie into or otherwise connect with the service
lines furnishing each such service or utility;
viii. To the best of Seller’s knowledge, the Premises are located within the corporate limits
of the City of Galesburg and are currently zoned B3 Central Business District;
ix. To the best of Seller’s knowledge, the Premises do not lie within a flood zone or flood
prone area as designated by an applicable governmental authority.
x. Seller agrees to cooperate with Buyer in the process of attaining historical site
designation and certification nationally and within Illinois.
B. All representations and warranties contained in this Section 8 or elsewhere in this Agreement
shall be deemed remade as of closing and shall survive closing.
8. Taxes and Assessments. Seller shall pay all real estate taxes and assessments that are now due or
become due prior to the Closing Date. Taxes and assessments not yet due and payable at the Closing
Date shall be prorated on a per diem basis as of 11:59 p.m. of the day preceding the Closing Date on the
basis of the calendar year for which the same are levied or assessed. If the rate of any such taxes or
assessments shall not be fixed before the Closing Date, the adjustment thereof at the closing shall be
upon the basis of 110% of the taxes for the preceding calendar year and there shall be no later re-
proration. Any other adjustment, including adjustments for rents, profits, and the like, shall be allowed
and apportioned as of the Closing Date. Seller shall pay all accrued water, sewer, and other utility
charges, if any, as of the Closing Date.
9. Possession. Seller shall deliver exclusive vacant possession of the Premises to Buyer at the closing.
10. Notices. All notices, requests, and other communications under this Agreement shall be in writing
and shall be deemed properly given upon delivery by hand or upon delivery by sender to the applicable
carrier if sent, postage prepaid by the United States registered or certified mail, return receipt requested,
or by overnight express mail courier, addressed as follows:
A. If intended for Seller:
Attn: City Manager
City of Galesburg
55 West Tompkins St.
PO Box 1387
Galesburg, IL 61401
B. If intended for Buyer:
MEA on Main, LLC
c/o Statham & Long, LLC, Registered Agent
117 E. Main St., Ste. 101
Galesburg, IL 61401
or to such other addresses as Seller or Buyer shall have given notice to the other as herein provided.
11. Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the heirs,
successors and assigns of the parties hereto.
12. Complete Agreement. This Agreement constitutes the entire agreement between the parties with
respect to the transaction contemplated herein and no amendment or modification shall be effective
unless it is in writing and signed by Seller and Buyer.
13. Governing Law. This Agreement shall be governed by and construed in accordance with the laws
of the state in which the Premises are located.
14. Assignment. The option granted by this Agreement may only be exercised by Buyer and any
assignment, transfer, or sale of this option, directly or indirectly, shall automatically terminate this
option and all rights of Buyer under this Agreement.
15. Captions. The captions in this Agreement are for convenience only and shall not define or limit the
scope of this Agreement or the intent hereof.
16. Amendment. The Parties may mutually agree to amend this Agreement. However, no amendment
to this Agreement will be effective unless it is in writing and signed by both Parties.
IN WITNESS WHEREOF, the parties hereto have set their hands as of the date first set forth above, etc.
Agreed to as of April _____, 2020. Agreed to as of April _____, 2020.
____________________________________ _______________________________________
By: ________________________________ By: __________________________________
Name: __________________, ___________ Name: ___________________, Mayor
Attest: ________________________________
Name: ___________________, City Clerk
STATE OF ILLINOIS STATE OF ILLINOIS
COUNTY OF KNOX COUNTY OF KNOX
Signed and sworn to before me this _______ Signed and sworn to before me this ________
day of April , 2020. day of April, 2020.
_____________________________________ ______________________________________
Notary Public Notary Public
EXHIBIT A
Parcel 1
Sublot 2 in Block 26 in the City of Galesburg, as per Plat recorded in Volume 53 of Deeds, page 178,
situated in the County of Knox and State of Illinois
Commonly known as: 140 E. Main Street, Galesburg, Illinois 61401.
PIN: 99-15-227-005
Parcel 2
Sublot 1 in Block 26 in the City of Galesburg, as per Plat recorded in Volume 53 of Deeds, page 178,
situated in the County of Knox and State of Illinois
Commonly known as: 144 E. Main Street, Galesburg, Illinois 61401
PIN: 99-15-227-006
_______________________________________________________________________________________________________________________________________________________________________
Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
APRIL 20, 2020
AGENDA ITEM: Ordinance authorizing the submittal of the Section 5311 and Downstate Public
Transit Operating Assistance Grant Applications for the period July 1, 2020 through June 30, 2021
to provide public transportation.
SUMMARY RECOMMENDATION: The Public Transportation Advisory Commission
(PTAC) will hold a public hearing on April 17, 2020. Due to the timing of the PTAC meeting and
getting the Council agenda out on time, any public comments that might be received and how the
PTAC members voted are not in this Council letter and will be mentioned during the Council
meeting.
BACKGROUND: Each year the City submits to the Illinois Department of Transportation (IDOT)
a grant application for the funding under the Section 5311 Transit Operating Assistance Program.
This is a Federal program administered by the State. Funds are provided to eligible applicants for
daily operating and administrative costs to run transit operations. The City’s fixed route and
paratransit programs are eligible for this federal funding. The estimated funding amount to be
received for the upcoming fiscal year is $304,335 which is the same amount as last year. The Section
5311 Program provides funding up to 50 percent of the operating deficit (operating costs less
revenues) and up to 80 percent of the administrative expenses.
The second grant is the Downstate Operating Assistance Program (DOAP) Grant. The State of
Illinois currently reimburses the transit system for up to 65 percent of the total operating expenses.
For SFY 2021, IDOT is stated the Downstate Operating Assistance Program appropriation is
$3,041,600 or 10% above last year’s appropriated amount. IDOT indicated that this amount can
change as a result of their budgeting process for SFY21. For the SFY21 budget, it is estimated that
the city will use approximately $1,475,311.50.
The estimated cost for this program is as follows:
Funding Source Amount
Federal Transit Administration................ $ 304,335
Downstate Operating Assistance Program... $ 1,475,311.50
Local....................................................... $ 408,553.50
Transit Revenue...................................... $ 81,510
TOTAL PROJECT COST...................... $ 2,269,710
BUDGET IMPACT: If the application is not submitted there would be an estimated shortfall of
up to $304,335 in Federal funds and up to $3,041,600 in State funds to cover transit expenses
based upon anticipated expenditures and revenues for the year.
SUPPORTING DOCUMENTS:
1. Ordinance
20-1011
-1-
ORDINANCE NO. ______________
AN ORDINANCE TO PROVIDE PUBLIC TRANSPORTATION IN THE CITY OF
GALESBURG, KNOX COUNTY, ILLINOIS:
WHEREAS, public transportation is an essential public purpose for which public funds
may be expended under Article 13, Section 7 of the Illinois Constitution; and
WHEREAS, the City of Galesburg wishes to provide transportation for its citizens and
become eligible for grants from the State of Illinois or any department or agency thereof, from
any unit of local government, from the Federal government or any department or agency thereof;
and
WHEREAS, Illinois Compiled Statutes 740/2-1 et seq., authorizes a city to provide for
public transportation within the city limits:
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF GALESBURG, KNOX COUNTY, ILLINOIS:
SECTION ONE: City of Galesburg shall hereby provide public transportation within the
city limits.
SECTION TWO: The City Clerk of the City of Galesburg shall file a certified copy of
this Ordinance, within sixty days after passage of this ordinance.
SECTION THREE: This Ordinance shall be in full force and effect from and after its
passage and approval, as required by law.
SECTION FOUR: That the Mayor of the City of Galesburg City Council is hereby
authorized and directed to execute and file on behalf of the City of Galesburg a Grant
Application to the Illinois Department of Transportation.
SECTION FIVE: That the Mayor of the City of Galesburg City Council is hereby
authorized and directed to execute and file on behalf of the City of Galesburg all required Grant
Agreements with the Illinois Department of Transportation.
-2-
Approved this 20th day of April, 2020, by a roll call vote as follows:
Roll Call #: ___
Ayes: ________________________________________________________________________
_____________________________________________________________________________
Nays: ________________________________________________________________________
_____________________________________________________________________________
Absent: _______________________________________________________________________
_____________________________________________________________________________
_________________________________
John, Pritchard, Mayor
ATTEST:
________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: RB Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
APRIL 20, 2020
AGENDA ITEM: A Resolution Regarding the Public Transportation Agreement Between the
City of Galesburg and Galesburg Transit I Corporation.
SUMMARY RECOMMENDATION: The City Manager and Director of Community
Development recommend approval of the resolution to terminate the contract with Galesburg
Transit I Corporation effective June 30, 2020.
BACKGROUND: The City of Galesburg currently operates Handivan services, staffed by City
of Galesburg employees, and subcontracts the Fixed Route Bus services out to Galesburg Transit
I Corporation.
The City administration has determined that the overall Transit operations can be made more
efficient and convenient by combining the Fixed Route Bus services and Handivan services for
the following reasons:
1.Significantly increased control of fixed route services.
2.Increased responsiveness and accountability as part of City Transit Division under the
Community Development Department.
3.Better utilization of fleet resources and maintenance capacities.
4. Improved information sharing capabilities for IDOT required monthly and quarterly
reporting.
5.Elimination of duplicated administrative services.
As a part of the consolidation, the City intends to hire most, if not all, of the Galesburg Transit I
Corporation employees as City employees in order to continue operating the Fixed Route Bus
services. All full-time City positions filled will receive City benefits including health care, vision,
dental, retirement plan through the Illinois Municipal Retirement Fund (IMRF), paid vacation, and
paid sick time, in accordance with the City’s personnel policy or applicable bargaining unit
contract.
BUDGET IMPACT: Neutral
SUPPORTING DOCUMENTS:
1. Resolution
20-2014
RESOLUTION NO. ______________
A RESOLUTION REGARDING THE PUBLIC TRANSPORTATION AGREEMENT
BETWEEN THE CITY OF GALESBURG AND GALESBURG TRANSIT I
CORPORATION
WHEREAS, the City of Galesburg is an Illinois home rule municipal corporation organized
and operating pursuant to Article VII of the Illinois Constitution of 1970; and
WHEREAS, the City of Galesburg currently contracts with Galesburg Transit I Corporation
to provide fixed route bus transit services within the City of Galesburg pursuant to a contract dated
July 22, 2003; and
WHEREAS, the City of Galesburg has determined that it is in the best interests of the health,
safety and welfare of its residents to terminate the agreement with Galesburg Transit I Corporation;
and
WHEREAS, the City of Galesburg has determine that a more efficient and effective fixed
route bus transit services can be provided to the citizens if those services were managed and provided
directly by the City of Galesburg.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Galesburg,
Knox County, Illinois as follows:
SECTION ONE – The foregoing recitals are hereby incorporated into this Resolution as if
fully set forth herein.
SECTION TWO – The City Attorney is directed to issue notice to Galesburg Transit I
Corporation that the City intends to terminate the contract between them effective July 1, 2020 with
the last date that Galesburg Transit would provide services being June 30, 2020.
SECTION THREE – This resolution shall be in full force and effect from and after its approval
and passage as provided by law.
Approved this day of , 2020, by a roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
______________________________________________________________________________
Nays: ________________________________________________________________________
______________________________________________________________________________
Absent: _______________________________________________________________________
______________________________________________________________________________
______________________________
John Pritchard, Mayor
ATTEST:
____________________________
Kelli R. Bennewitz, City Clerk
____________________________________________________________________________
Prepared by: BAN Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
APRIL 20, 2020
AGENDA ITEM: Approval of a commercial guaranty for private library financing.
SUMMARY RECOMMENDATION: Provided for council consideration is a commercial
guaranty for $2,000,000 of the principal amount of indebtedness that is being incurred by the
Board of Trustees of the Galesburg Public Library through the attached Business Loan
Agreement with The Farmers and Mechanics Bank.
BACKGROUND: The City of Galesburg and the Galesburg Public Library have a current
Intergovernmental Agreement, which will expire on July 1, 2020. The agreement authorized the
City to provide a short-term loan of $2,000,000 to the Library Board. The Galesburg Public
Library has received grant funding from the State of Illinois to build a new public library and
would like to borrow private funds to replace the short-term loan from the City.
The Galesburg Public Library Board would like to borrow a principal amount of $2,000,5000
from The Farmers and Mechanics Bank, with a maturity date of 04/28/2022. The City is a
guarantor for $2,000,000 of the principal amount of indebtedness, as outlined in the Commercial
Guaranty section of the attached document.
BUDGET IMPACT: The Commercial Guaranty provides the City will back the private
financing secured by the Galesburg Public Library with the full faith and credit of the City of
Galesburg. If by chance the library would default, the City would be obligated to make payment
on the loan.
SUPPORTING DOCUMENTS:
1. Galesburg Public Library Business Loan Documents
20-4035
TOWN OF THE CITY OF GALESBURG
Date:April 20, 2020 Agenda Number:20-9008
TOWN FUND $1,131.02
GENERAL ASSISTANCE FUND $6,317.44
IMRF FUND $1,512.70
SOCIAL SECURITY/MEDICARE FUND $2,412.11
LIABILITY FUND
AUDIT FUND
TOTAL $11,373.27
4/15/20 at 11:39:40.63 Page: 1
SOCIAL SECURITY & MEDICARE FUND
Purchase Journal
For the Period From Mar 31, 2020 to Apr 13, 2020
Date Account ID
Account Description
Invoice/CM Line Description Debit Amo Credit Amou
3/31/20 5-416
Social Security & Medica
March 2020 Restribution Pooled Account to FMB
SSMC Fund for March 2020 GA Payroll
575.85
Cash Basis GENERAL ASSISTANCE FUND 575.85
3/31/20 5-416
Social Security & Medica
March 2020 Restribution Pooled Account to FMB
SSMC Fund for March 2020 TOWN
Payroll
1,836.26
Cash Basis TOWN FUND 1,836.26
2,412.11 2,412.11