Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
12212020 City Council Packet ext
Administration 55 West Tompkins Street Galesburg, IL 61401 CITY OF GALESBURG Illinois, USA December 21 City Council Agenda __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 2 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers December 21, 2020 Due to social distancing necessitated by COVID-19, members of the public who would like to view or participate in the Galesburg City Council meeting are encouraged to utilize remote attendance options. Citizens can view the council meetings on Comcast channel 7 or stream the meeting live on the City’s website. Citizens can submit public comments in advance of the meetings by emailing public@ci.galesburg.il.us. Comments must be received one hour prior to the posted start time of the meeting to be addressed at the meeting and all comments will be subject to the time requirements and standards established for public comment. 5:15 p.m. Public Hearing Conclusion of Monroe and Phillips Street Reconstruction Project 5:30 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from December 7, 2020 Consent Agenda #2020-24 20-2032 Resolution Abating property tax on general obligation bonds 20-3034 Bid 2021 fill materials 20-4101 Approve City of Galesburg Transit Advertising Policy and Fee Structure 20-4102 Approve Service contract with Carl Sandburg College 20-4103 Approve Transit Grants Management Manual 20-4104 Approve Stearman Foundation Development Agreement Amendment 20-4105 Approve Authorize improvements to Visitors Center building 20-5015 Receive 2021 regular schedule of meetings 20-8023 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 20-1032 Ordinance Landscaping ordinance (Final Reading) 20-1033 Ordinance Addition of Rage Rooms as a Special Use in the B2, M1 and M2 zoning districts (Final Reading) 20-1034 Ordinance Annexing parcel located at 692 US Hwy 150 E (Final Reading) 20-1035 Ordinance Annexing parcels located at 696, 698 & 700 US Hwy 150 E (Final Reading) __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 2 20-1036 Ordinance Chronic nuisance ordinance (Final Reading) 20-1037 Ordinance An ordinance requiring permits for right-of-way work in designated contaminated soil zones. (Final Reading) Bids, Petitions and Communications Public Comment City Manager’s Report A. December TAC Report B. City of Galesburg Transit logo Miscellaneous Business (Agreements, Approvals, Etc.) 20-4106 Approve Water infrastructure grant for PLC Realty, LLC at 66 N. Seminary St. 20-4107 Approve Tax increment financing redevelopment agreement for PLC Realty, LLC at 66 N. Seminary St. 20-4108 Approve 2021 Classification and Salary Schedule 20-4109 Approve Agreement with Hutchinson Engineering for engineering services for Galesburg Municipal Airport 20-4110 Approve City of Galesburg COVID Small Business Relief Program Town Business 20-9032 Bills 20-9033 Resolution Township Audit for fiscal year ending December 31, 2020 Closing Comments Executive Session Executive Session Convene into closed door Executive Session for the purpose of discussing: A. Sale of Property, 5 ILCS 120/2 (c) (6) B. Approval of September 21, 2020, November 16, 2020 & December 7, 2020 executive session minutes 5 ILCS 120/2 (c) (21) Adjournment Vision Statement “The City of Galesburg will be a dynamic community featuring a full range of public amenities to serve a diverse citizenry. The City Council will play a pro-active role in providing leadership to its citizens, neighborhoods, and other public bodies and enact policies which ensure the existence of a broad based economy.” CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 5 CITY COUNCIL MEETING City Manager’s Report December 21, 2020 CONSENT AGENDA #2020-24 Item 20-2032 Abating Property Tax on General Obligation Bonds Staff recommends approval of a resolution abating property tax on general obligation bonds. Bond payments are part of the property taxes unless the City Council approves a resolution abating (deduct from the collectible taxing amount) these taxes. Taxes would increase by $2,391,365 if the resolution is not approved and filed. Item 20-3034 2021 Fill Materials Staff recommends awarding the bid to supply fill and patch materials for 2021 to Galesburg Builders Supply except for specific products, which were offered at a lower price from another vendor. The intent is to use the vendor that provides the lowest on the road cost for the City. However, if the lowest on the road cost vendor does not have material available, the City will utilize the next lowest price vendor based on the lowest on the road cost. Item 20-4101 City of Galesburg Transit Advertising Policy and Fee Structure Staff recommends approval of the City of Galesburg Transit Advertising Policy and Fee Schedule. Advertising is sold on the exterior and interior of all fixed route buses, exterior of all paratransit buses, and bus shelters as a source of revenue to help offset system operating costs. The rates and fees are consistent with past pricing and the policy was created to formalize the fee structure. Item 20-4102 Service Contract with Carl Sandburg College Staff recommends City Council approve a service contract between the City of Galesburg and Carl Sandburg College (CSC) to provide students, faculty, and staff unlimited rides from September 2020 through August 2021. Through the terms of the agreement, CSC will compensate the City $1,800.00 for an estimated CSC ridership for 2020-2021 of 4,500. Utilizing a service contract allows the payment from CSC to be counted as local match rather than program revenue. As local match, the contract amount will allow the City to utilize more of the Downstate Operation Assistance Program (DOAP) funds allocated by the State of Illinois. Item 20-4103 Transit Grants Management Manual Staff recommends approval of a Galesburg Transit Grants Management Manual, which outlines the policies and procedures implemented to ensure fiscal and programmatic accountability of Federal and State funds, property, and assets awarded to the City of Galesburg Transit. Item 20-4104 Stearman Foundation Development Agreement Amendment Staff recommends amending the Development Agreement with the National Stearman Foundation, Inc. to modify the required amount of liability insurance. The original agreement approved at the October 19, 2020 City Council meeting required the National Stearman Foundation to carry $3,000,000 in liability insurance. The amended agreement requires $1,000,000 in liability CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 5 insurance during site preparation phase when there is less risk, and $3,000,000 in liability insurance during the building construction phase. Item 20-4105 Improvements to Visitors Center Building Staff recommends authorizing improvements to the Visitors Center building by Galesburg Tourism and Visitors Bureau (GTVB). The City leases this property, located at 2163 East Street, to the GTVB, and a component of that lease requires that the GVTB obtain approval from the City prior to making any changes or improvements to the building. After the improvements are made, the building will be much more functional and visually appealing. The total cost of the work is estimated at $112,898 to be paid for with surplus funds held by GTVB organization. Item 20-5015 2021 Regular Schedule of Meetings The 2021 Regular Schedule of Meetings is provided to be received and placed on file with the City Clerk’s office. Item 20-8023 Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item 20-1032 Landscaping Ordinance (Final Reading) The Planning and Zoning Commission recommends approval of an ordinance to create landscape provisions. Staff concur with the recommendation. The intent of the landscape ordinance is to enhance the appearance, character, health, safety, and general welfare of the City by fostering aesthetically pleasing development. The landscape regulations are applicable when there is new construction or additions that require a Site Plan Review (per Section 152.131) and when those projects are within an R3A, R3B, I, O, B1, B2, B3, M1, M2 or CPD zoning district that is across a dedicated roadway right-of-way of, or abutting, any ER, R1A, R1B, R1C, or R2 zoning district. Item 20-1033 Rage Rooms as Special Use in B2, M1, and M2 Zoning Districts (Final Reading) The Planning and Zoning Commission recommends approval of an ordinance amendment to place Rage Rooms as a Special Use in various Business and Industrial zoning districts. In the City Ordinance, Special Uses are for uses that have a unique character and may have a perceived impact upon neighboring lands. As a Special Use, these types of businesses would need to comply with the provisions listed in the proposed ordinance that specify items such as: hours of operation; conducting the business indoors; no alcoholic liquor; no firearms; the business must monitor noise, loitering, and littering; the business must manage and legally dispose of all debris, garbage, trash, yard waste and brush. Special use applications would be reviewed by the Development Review Committee and approved by the Planning and Zoning Commission. Item 20-1034 Annexing Parcel at 692 US Hwy 150 E (Final Reading) Staff recommends approval of an ordinance annexing property located at 692 US Highway 150 E. into the City. The parcel proposed for annexation is currently zoned B2, Highway Business in the County and is being used as a residence and contractor’s office. Per City ordinance, land annexed to the City is automatically placed in the zoning district most closely corresponding to that of the County zoning, which will be B2, General Business District. CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 5 Item 20-1035 Annexing Parcels at 696, 698 & 700 US Hwy 150 E (Final Reading) Staff recommends approval of an ordinance annexing properties located at 696, 698 & 700 US Highway 150 E. into the City. The parcels proposed for annexation are currently zoned B2, Highway Business in the County and are being used as a business that services, packages and sells their product throughout the North American market. Per City ordinance, land annexed to the City is automatically placed in the zoning district most closely corresponding to that of the County zoning, which will be B2, General Business District. Item 20-1036 Chronic Nuisance Ordinance (Final Reading) Staff recommends approval of a chronic nuisance ordinance, which provides the City with additional remedies for dealing with chronic nuisance properties. A property qualifies as a chronic nuisance property if any of the following are applicable: 1. Two or more occurrences of specified criminal offenses in a 60 day period. 2. Three or more occurrences of specified criminal offenses in a 365 day period. 3. A property which the hearing officer has found lacks running water or heat and which has failed to correct the violation in the time period ordered by the hearing officer. 4. A property where the hearing officer has found three or more violations of the City’s outside storage or trash and debris ordinances, which result in abatement, within a six- month period. If City administration believes a property meets any of these definitions it will trigger a hearing before the City’s administrative hearing officer. If the property is declared a chronic nuisance as a result of that hearing, the hearing officer may order a number of remedies including the closure of the property for a specified time period and/or significant fines. Any property declared a chronic nuisance property must also register with the City and undergo additional inspections by City staff. Item 20-1037 Permits for Right-of-Way Work (Final Reading) Staff recommends approval of an ordinance to require all excavators, including recognized utility companies, to obtain a permit from the City prior to excavating in a contaminated soil zone located in the public right of way. In cases where the contamination extends onto the public right of way, the IEPA has developed what is referred to as a Highway Authority Agreement (HAA). This agreement is signed by the highway authority and requires that the Highway Authority limit access by itself and others to soil within the defined contaminated soil zone. The property owner is not able to get a No Further Remediation (NFR) letter from IEPA without the HAA or cleaning up all the contaminated soil, which would be very expensive. Currently, City staff is aware of two locations where a HAA is being requested in order for the property owner to obtain an NFR. The proposed ordinance is required in order for the City to be able to sign a HAA for these types of properties, since the HAA requires the Highway Authority to limit access to the contaminated site. BIDS, PETITIONS AND COMMUNICATIONS CITY MANAGER’S REPORT A. December TAC Report B. City of Galesburg Transit logo CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 5 MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 20-4106 Water Infrastructure Grant Staff recommends approval of a Water Infrastructure Grant with PLC Realty, LLC for the property located at 66 North Seminary Street. PLC Realty, LLC purchased a building that has been underutilized for a number of years, located at 66 North Seminary Street. The owners are currently renovating the building, which would include the complete renovation/restoration of the exterior façade and entire interior that will provide two commercial spaces on the first floor and two apartments on the second floor. The total cost of the project is approximately $615,000. As a part of the renovations to be done, the existing 1 inch water service line will be replaced with a new 2 inch line, and a new fire protection sprinkler system (NFPA 13 on the first floor and NFPA 13R on the second floor) will be installed to provide adequate coverage and make the building, contents, and occupants safe. The owners are seeking a water infrastructure grant of $12,000 to cover the expense of the new 2 inch water line. Their overall project also involves First-Mid Illinois bank and owner’s equity. The Economic Development Grant incentive policy limits the amount of a water infrastructure grant to $1,000 per full time job created within 2 years or a maximum of $10,000, whichever is less. Approval of this grant would be above the policy. If approved, the $12,000 grant would come from Fund 24, sufficient funds are available to provide this water infrastructure grant. In May 2020, Council approved a Façade grant for this project that would provide up to $72,137.50 ($36,068.75 from TIF IV and $36,068.75 from the Galesburg Downtown Council). Also on the agenda tonight is an item to consider a TIF IV incentive for the installation of the fire protection sprinkler system and fire alarm monitoring. Item 20-4107 Tax Increment Finance Redevelopment Agreement Staff recommends approval of a Tax Increment Financing (TIF) Redeveloper Agreement with PLC Realty, LLC for the property located at 66 North Seminary Street. PLC Realty, LLC purchased a building that has been underutilized for a number of years, located at 66 North Seminary Street. The owners are currently renovating the building, which would include a new fire protection sprinkler system (NFPA 13 on the first floor and NFPA 13R on the second floor) and fire alarm monitoring system to provide adequate coverage and make the building, contents, and occupants safe. The estimate for the fire protection sprinkler system is up to $24,150 and the fire alarm system is up to $7,925 (not including necessary electrical installation labor or materials, new phone lines or patching and repairing). The project would be financed up to $45,000 by Tax Increment Financing (TIF) IV. The TIF IV Redevelopment Area (Fund 49) has sufficient funds available to cover the request. Item 20-4108 2021 Classification and Salary Schedule Staff recommends approval of the 2021 Classification and Salary Schedule for Fire, Police, AFSCME, Exempt, Non-represented hourly, and Temporary Seasonal & Part-time hourly employees. The 2021 schedule includes an increase to part time wages to comply with the minimum wage law, and a title change from Labor Supervisor/Arborist to Arborist. Item 20-4109 Engineering Agreement with Hutchinson Engineering Staff recommends approval of a contract with Hutchison Engineering for engineering services for the Galesburg Municipal Airport. Hutchison Engineering has been providing engineering services to the City of Galesburg for Galesburg Municipal Airport for over fifty (50) years. The five (5) year contract expired in 2020 and a new contract is proposed for another five (5) years of service. CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 5 of 5 The proposal by Hutchison Engineering is not to exceed $53,593 and will be paid for out of the Airport Fund. Item 20-4110 City of Galesburg COVID Small Business Relief Program Staff recommends approval of a City of Galesburg COVID Small Business Relief Program and associated funding. A grant application was recently sent to the Illinois Department of Commerce and Economic Opportunity requesting $250,000 to assist small businesses with COVID related expenses. While not required for the grant, the City Manager recommends matching the requested amount with an additional $250,000 in Planning Fund monies, during fiscal year 2021, for a total program amount of $500,000. Grant dollars can be used to address the cost of business interruption incurred between March 1, 2020 and December 30, 2020. This includes fixed debts, payroll, COVID mitigation expenses, accounts payable, lost sales, lost opportunities and other working capital expenses that are directly attributed to the COVID 19 pandemic. A funding cycle will be established, and each award capped at $25,000 aiding approximately 20 businesses. TOWN BUSINESS Item 20-9032 Town Bills Item 20-9032 Township Audit for the Fiscal Year Ending December 31, 2020 Respectfully submitted, Todd Thompson City Manager 5:20 p.m.Proclamation Condemning Racism Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois December 7, 2020 5:30 p.m. Called to order by Mayor John Pritchard at 5:30 p.m. Roll Call #1:Physically Present:Mayor John T.Pritchard,Council Members Bradley Hix,Wayne Dennis,Corine Andersen,Wayne Allen,and Larry Cox,8.Present via Google Meet:Council Members Hillery and Schwartzman,2.Also Present:City Manager Todd Thompson,City Attorney Bradley Nolden, and City Clerk Kelli Bennewitz. Mayor Pritchard declared a quorum present. The Pledge of Allegiance was recited. A moment of silence was observed in lieu of an invocation. Council Member Hix moved,seconded by Council Member Andersen,to approve the minutes of the City Council meetings from November 16, 2020. Roll Call #2: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. CONSENT AGENDA #2020-23 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 20-2031 Approve Resolution 20-27 to authorize the execution and amendment of the Downstate Operating Assistance Program Grant Agreement. 20-4097 Approve the renewal of the Law Enforcement Liability Insurance Policy with QBE Specialty Insurance Company brokered through Molyneaux in the amount of $35,779. 20-5093 Receive a petition to annex the property located at 692 U.S. Highway 150 East. December 7, 2020 Page 1 of 9 20-5094 Receive a petition to annex the properties located at 696, 698, and 700 U.S. Highway 150 East. 20-6006 Approve Deja Jenkins to the Youth Commission, term expiring December 2021. 20-8022 Approve bills in the amount of $1,161,436.48 and advance checks in the amount of $1,798, 406.80. Council Member Allen moved,seconded by Council Member Dennis,to approve Consent Agenda 2020-23. Roll Call #3: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried by omnibus vote. MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) 20-4098 Council Member Hix moved,seconded by Council Member Allen,to approve the December 31, 2021, annual budget as follows: Total Revenues: $59,853,905 Total Use of Fund Balance and/or Other Financial Resources: $7,800,340 Total Expenditures: $67,203,615 General Fund Revenue Total: $23,760,335 General Fund Expenditure Total: $24,298,350 General Fund Use of Fund Balance: $538,015 Council Member Schwartzman inquired about the amounts budgeted for the fire and police pensions and if it would cause a shortfall.City Manager Thompson stated that due to the uncertainty and concerns over the budget next year,it is being recommended that pensions be funded at the statutory minimum.If the City’s finances are better than expected,it will be recommended to make an additional payment, which has been done in the past. Roll Call #4: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. PASSAGE OF ORDINANCES AND RESOLUTIONS December 7, 2020 Page 2 of 9 20-1027 Council Member Andersen moved,seconded by Council Member Hillery,to approve Special Ordinance 20-600 on final reading approving the 2020 Property Tax Levy in the amount of $9,457,940,which is an increase of .20 percent compared to the 2019 tax levy extension.The estimated property tax rate for the City will be approximately $2.660 or .005 cents more than the 2019 tax levy rate. Roll Call #5: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 20-1028 Council Member Andersen moved,seconded by Council Member Hix,to approve Special Ordinance 20-601 on final reading approve the 2020 Special Service Area #1 tax levy in the amount of $148,335. Roll Call #6: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 20-1029 Council Member Cox moved,seconded by Council Member Hillery,to approve Ordinance 20-3623 on final reading amending Section 50.40 (A)of the Galesburg Municipal Code increasing the solid waste rates effective January 1, 2021. Roll Call #7: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 20-1030 Council Member Hillery moved,seconded by Council Member Hix,to approve Special Ordinance 20-602 on final reading authorizing the sale of 833 East Brooks Street to Alex L.and Clara J. Shinn in the amount of $500. Roll Call #8: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 20-1031 Council Member Hix moved,seconded by Council Member Andersen,to approve Ordinance 20-3624 on final reading amending Traffic Appendix X of Chapter 77 of the Galesburg Municipal December 7, 2020 Page 3 of 9 Code to restrict parking on both sides of South Farnham Street between the railroad tracks and Clay Street during school hours. Roll Call #9: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 20-1032 Ordinance on first reading amending Chapter 152 of the Galesburg Municipal Code regarding landscape regulations. Council Member Cox thanked the Administration for bringing the ordinance,especially since the last one was onerous.He added that not having one on file isn’t helpful in beautifying the city or protecting neighborhoods as well. Council Member Schwartzman concurred with Council Member Cox and is glad the ordinance is coming forward.He suggested that in the future the City help small businesses with possibly providing small trees and shrubs as an incentive. Tom Simkins,representing the Galesburg on Track Stewardship committee,addressed the Council regarding the Landscape ordinance.He stated that having the ordinance is something the community is in favor of as it provides a positive image,reduces runoff,increases property values,and makes people feel good in general.He stated that he met with Ryan Berger, Community Development Director,on the ordinance and is also thankful to former Director Roy Parkin for the work on the issue.Simkins noted that he sent an email to Council Members regarding several businesses that have landscaped despite not having an ordinance on the books,as well as several that he believes are in need of landscaping.He expressed the group's support and offered assistance for volunteers to the City. Karrie Heartlein,also with the Galesburg on Track Stewardship committee,echoed what Tom Simkins stated and encouraged the Council to adopt this simple ordinance which would allow for a welcoming environment,show the community cares,and would make a difference in the city.She also stated that the ordinance could encourage new developments and help with tourism. Heartlein also offered support and willing hands if needed. Council Member Andersen also supports the ordinance and noted that several residential areas have also been neglected in terms of landscaping.She hopes that many people consider efforts towards these areas as well. 20-1033 Ordinance on first reading amending Chapter 152 of the Galesburg Municipal Code adding Rage Rooms as a Special Use in various business and industrial zoning districts (B2, M1, and M2). 20-1034 December 7, 2020 Page 4 of 9 Ordinance on first reading annexing the property located at 692 U.S. Highway 150 East. 20-1035 Ordinance on first reading annexing the properties located at 696,698,and 700 U.S.Highway 150 East. 20-1036 Ordinance on first reading amending Chapter 94 of the Galesburg Municipal Code regarding chronic nuisance properties. If approved, this ordinance would take effect January 1st. Council Member Cox noted that he supports the ordinance but stated that it must be administered fairly and without prejudice.Council Member Hix thanked Administration and staff for their assistance with the ordinance. 20-1037 Ordinance on first reading amending Chapter 97 of the Galesburg Municipal Code requiring all excavators,including recognized utility companies,to obtain a permit from the City prior to excavating in a contaminated soil zone located in the public right of way. Council Member Cox stated that this has been a long time issue and that all utility companies need to be made aware of the fact that they will now need a permit.He suggested that in the future,if the utility companies are not compliant,then the City could start charging a fee for the permits. BIDS, PETITIONS, AND COMMUNICATIONS PUBLIC COMMENT Tom Simkins,Galesburg on Track,addressed the Council and thanked them for the $50,000 gift to start the Heart &Soul project.He also reminded the Council of the eight Value Statements that were presented in January 2018: 1.We value and take pride in our history and cultural heritage. 2.We value our welcoming community. 3.We value a healthy business climate. 4.We value quality education. 5.We value our town's image. 6.We value our town's services and amenities. 7.We value easy accessibility. 8.We value having things to do (arts, entertainment, recreation). He stated that the group has been very active with community activities such as providing assistance with the City’s Comprehensive Plan,Master Parks &Recreation Plan,Standish Park, United Way feeding program,Walking School bus,and most recently the installation of 520 red bows across the City.He thanked the Council for their help,specifically Don Miles,Tony December 7, 2020 Page 5 of 9 Oligney-Estill,and Wayne Carl.It is the group’s intention to attend Council meetings in the future and provide assistance in the positive image of Galesburg. Brittany Grimes,NAACP president,addressed the Council and thanked them for the nice gesture of the proclamation tonight but it is their hope that they can understand why some of the wording changes were made.She hopes to discuss the issue of racism with the Council and Mayor in the future and possibly have the Council adopt a formal resolution based on information provided in the November 2nd report provided by the NAACP.She also inquired as to what the training and education would look like,as noted in the proclamation,to make Galesburg a better place. CITY MANAGER’S REPORT MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) 20-4099 Council Member Allen moved,seconded by Council Member Dennis,to approve the City’s annual Springbrook Maintenance fees in the amount of $71,649.90. Roll Call #10: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 20-4100 Council Member Dennis moved,seconded by Council Member Andersen,to approve the demolition process on properties located at 513 North Henderson Street,551 Monroe Street, and 1275 South Cherry Street. Roll Call #11: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Council Member Allen moved,seconded by Council Member Cox,that the City Council sit as the Town Board. The motion carried by voice vote. TOWN BUSINESS 20-9029 Trustee Dennis moved,seconded by Trustee Hix,to approve Ordinance 20-05 on final reading approving the Township Budget and Appropriation for the fiscal year beginning January 1,2021, and ending December 31, 2021, showing the following: December 7, 2020 Page 6 of 9 General Town Fund $503,230 Audit Fund $9,000 Liability Fund $7,800 Social Security/Medicare Fund $34,000 Illinois Municipal Retirement Fund (IMRF) $34,000 General Assistance Fund $467,400 Total Appropriations $1,055,430 Roll Call #12: Ayes:Trustees Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 20-9030 Trustee Cox moved,seconded by Trustee Hix,to approve Ordinance 20-06 on final reading approving the 2020 Property Tax Levy for the Town of the City of Galesburg in the amount of $531,000. Roll Call #13: Ayes:Trustees Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 20-9031 Trustee Allen moved,seconded by Trustee Cox,to approve Town bills and warrants be drawn in payment of same. Roll Call #14: Ayes:Trustees Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Trustee Allen moved,seconded by Trustee Cox,to resume sitting as the City Council.The motion carried by voice vote. December 7, 2020 Page 7 of 9 Fund Title Amount Town Fund $2,119.19 General Assistance Fund $6,172.46 IMRF Fund Social Security/Medicare Fund $2,317.50 Liability Fund Audit Fund Total $10,609.15 CLOSING COMMENTS Council Member Cox thanked the Mayor and Council for the proclamation and appreciated the Galesburg on Track report. He also wished his granddaughter, Kyah, a happy birthday. Council Member Schwartzman thanked the members of Heart &Soul who were present for the report and their efforts. It is his hope that even more can be done in 2021. He also read the following statement and asked that it be entered into the record:“I have a statement to make regarding the Proclamation that was issued today by Mayor Pritchard.It is an important step and it is one I support.However,it took too long to be formulated and I sincerely hope it will not end up being mere words.A resolution similar to it was delivered to us (the City Council and the City Administration)by our local chapter of the NAACP on June 18th of this year.It is now,December 7th.That is nearly 6 months,182 days to be exact.During this protracted period,there was little discussion of the NAACP’s resolution by the City's elected officials. Though dozens of emails and public comments spoke in favor of action,the Mayor and most of the City Council didn’t respond.One response,Mayor Pritchard’s questioning the presence of “systemic racism”in Galesburg,resulted in a forty-two page research project presented to the Council by the NAACP on Nov.2nd.This well-documented report entitled,“On Systemic Racism in the City of Galesburg,”focuses on four areas (Economics,City Employees,Criminal Justice, and Education)and contains substantial evidence chronicling the existence of systemic racism in our city.It also contains many policy recommendations and specific data that would be helpful in the future if we are earnest in our desire to combat and dismantle racism wherever it is found.That was more than a month ago.I have yet to hear responses to this report and the specific recommendations that it offers.I hope that in the early months of 2021,we,the elected representatives of this City,will have deliberative and purposeful dialogues on such matters. Then, and only then, will the proclamation read tonight be of great significance.” Council Member Andersen stated that she agrees with Council Member Schwartzman and hopes that the reading of the proclamation is only the beginning.She believes there still needs to be a conversation on how the City will implement some of the action items in the document. Council Member Hillery concurs with both Council Members Schwartzman and Andersen. Council Member Hix thanked the Mayor and Council for the proclamation.He also thanked the managers at both Hy-Vee stores for their assistance with the very successful “Stuff the Bus” food campaign.He also thanked the public for their help and stated that there is still a great need in the community. Mayor Pritchard congratulated the Downtown Council for their new light display and urged everyone to make a trip to see the lights.He also stated that there will be follow-up with tonight’s proclamation, which will likely commence after the new year. December 7, 2020 Page 8 of 9 The Mayor also reported that COVID cases continue to grow but that the hospitals are seeing some relief from the surge.He asked people to continue to use caution,wear a mask,and practice social distancing where possible.He added that the Health Department is doing a great job and a lot of work on the plan for an upcoming vaccine. Council Member Cox moved,seconded by Council Member Dennis,to adjourn into Executive Session a 6:29 p.m.for the purpose of discussing collective bargaining and approval of the minutes from the September 21, 2020, executive session meeting (5 ILCS 120/2 (c) (2) and (21). Roll Call #15: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. During the Executive Session,Council Member Hix moved,seconded by Council Member Dennis, to adjourn the Executive Session at 7:16 p.m. Roll Call #16: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. There being no further business,Council Member Cox moved,seconded by Council Member Dennis, to adjourn the regular meeting at 7:17 p.m. Roll Call #17: Ayes:Council Members Hix, Dennis, Hillery, Andersen, Schwartzman, Allen, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. John Pritchard, Mayor Kelli R. Bennewitz, City Clerk December 7, 2020 Page 9 of 9 COUNCIL LETTER CITY OF GALESBURG DECEMBER 21, 2020 AGENDA ITEM: Resolutions abating property tax on General Obligation Bonds. 1. Ordinance 11-3332, Series 2011C 2. Ordinance 13-3418, Series 2013A 3. Ordinance 15-3484, Series 2015 4. Ordinance 16-3508, Series 2016 5. Ordinance 17-3540, Series 2017 SUMMARY RECOMMENDATION: The City Manager, Finance and Information Systems Director and the City Clerk recommend approval of the attached resolutions directing the City Clerk to file the resolutions with the County Clerk to not extend the property tax for these bond payments. BACKGROUND: Bond payments are part of the property taxes unless the City Council approves resolutions abating (deduct from the collectible taxing amount) these taxes. Taxes would increase by $2,391,365. These resolutions must be approved before the County Clerk extends taxes. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1.Resolutions ______________________________________________________________________________________ Prepared by KRB Page 1 of 1 20-2032 WHEREAS , the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted Ordinance No. 2011-3332 for the purpose of authorizing the issuance of $2,915,000 General Obligation Refunding Bonds, Series 2011C, of the City of Galesburg, Illinois, and WHEREAS , Section 9 of Ordinance No. 2011-3332 provides for a levy upon all the taxable property in the City, for each year that any of the bonds are outstanding, of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 9; and WHEREAS , said Section 9 of Ordinance No. 2011-3332 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS , The City of Galesburg, Knox County, Illinois has sufficient funds available arising from sources other than taxation, which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1. That sum of $313,928 representing the amount required to be levied for tax levy year 2020 for the payment of principal and interest on the $2,915,000 General Obligation Refunding Bonds, Series 2011C, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its entirety said 2020 tax levy for the City of Galesburg, Knox County, Illinois General Obligation Refunding Bonds, Series 2011C. SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 1 of 3 RESOLUTION NO. other than taxation the sum of $313,928 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2020. SECTION 4 . That the City Clerk of the City of Galesburg, Illinois, files a properly certified copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day following the signing of this resolution by the Mayor of said City. ATTEST: ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 2 of 3 Approved this day of December 2020 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2011 $313,428.28 2012 $313,267.50 2013 $317,117.50 2014 $309,592.50 2015 $312,067.50 2016 $314,192.50 2017 $314,792.50 2018 $314,992.50 2019 $314,792.50 2020 $313,927.50 2021 $322,240.00 2022 $324,260.00 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 3 of 3 WHEREAS , the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted Ordinance No. 2013-3418 for the purpose of authorizing the issuance of $1,390,000 General Obligation Bonds, Series 2013A, of the City of Galesburg, Illinois, and WHEREAS , Section 8 of Ordinance No. 2013-3418 provides for a levy upon all the taxable property in the City, for each year that any of the bonds are outstanding, of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 8; and WHEREAS , said Section 8 of Ordinance No. 2013-3418 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS , The City of Galesburg, Knox County, Illinois has sufficient funds available arising from sources other than taxation, which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1. That sum of $111,080 representing the amount required to be levied for tax levy year 2020 for the payment of principal and interest on the $1,390,000 General Obligation Bonds, Series 2013A, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its entirety said 2020 tax levy for the City of Galesburg, Knox County, Illinois General Obligation Bonds, Series 2013A. SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 1 of 3 RESOLUTION NO. other than taxation the sum of $111,080 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2020. SECTION 4 . That the City Clerk of the City of Galesburg, Illinois, files a properly certified copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day following the signing of this resolution by the Mayor of said City. ATTEST: ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 2 of 3 Approved this day of December 2020 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2013 $66,336.83 2014 $84,030.00 2015 $83,130.00 2016 $92,230.00 2017 $101,030.00 2018 $104,530.00 2019 $107,880.00 2020 $111,080.00 2021 $113,480.00 2022 $115,680.00 2023 $117,680.00 2024 $119,480.00 2025 $121,080.00 2026 $122,480.00 2027 $123,680.00 2028 $124,680.00 2029 $130,480.00 2030 $130,535.00 2031 $130,375.00 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 3 of 3 WHEREAS , the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted Ordinance No. 2015-3484 for the purpose of authorizing the issuance of $8,290,000 General Obligation Refunding Bonds, Series 2015, of the City of Galesburg, Illinois, and WHEREAS , Section 12 of Ordinance No. 2015-3484 provides for a levy upon all the taxable property in the City, for each year that any of the bonds are outstanding, of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 12; and WHEREAS , said Section 12 of Ordinance No. 2015-3484 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS , The City of Galesburg, Knox County, Illinois has sufficient funds available arising from sources other than taxation, which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1. That sum of $619,413 representing the amount required to be levied for tax levy year 2020 for the payment of principal and interest on the $8,290,000 General Obligation Refunding Bonds, Series 2015, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its entirety said 2020 tax levy for the City of Galesburg, Knox County, Illinois General Obligation Refunding Bonds, Series 2015. SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 1 of 3 RESOLUTION NO. other than taxation the sum of $619,413 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2020. SECTION 4 . That the City Clerk of the City of Galesburg, Illinois, files a properly certified copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day following the signing of this resolution by the Mayor of said City. ATTEST: ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 2 of 3 Approved this day of December 2020 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2015 $623,962.50 2016 $622,712.50 2017 $621,162.50 2018 $624,312.50 2019 $622,012.50 2020 $619,412.50 2021 $626,512.50 2022 $623,012.50 2023 $624,212.50 2024 $624,962.50 2025 $625,262.50 2026 $625,112.50 2027 $629,512.50 2028 $623,312.50 2029 $626,812.50 2030 $629,000.00 2031 $629,825.00 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 3 of 3 WHEREAS , the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted Ordinance No. 2016-3508 for the purpose of authorizing the issuance of $9,600,000 General Obligation Bonds, Series 2016, of the City of Galesburg, Illinois, and WHEREAS , Section 8 of Ordinance No. 2016-3508 provides for a levy upon all the taxable property in the City, for each year that any of the bonds are outstanding, of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 8; and WHEREAS , said Section 8 of Ordinance No. 2016-3508 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS , The City of Galesburg, Knox County, Illinois has sufficient funds available arising from sources other than taxation, which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1. That sum of $636,613 representing the amount required to be levied for tax levy year 2020 for the payment of principal and interest on the $9,600,000 General Obligation Bonds, Series 2016, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its entirety said 2020 tax levy for the City of Galesburg, Knox County, Illinois General Obligation Bonds, Series 2016. SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 1 of 3 RESOLUTION NO. other than taxation the sum of $636,613 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2020. SECTION 4 . That the City Clerk of the City of Galesburg, Illinois, files a properly certified copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day following the signing of this resolution by the Mayor of said City. ATTEST: ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 2 of 3 Approved this day of December 2020 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2015 $629,745.83 2016 $630,262.50 2017 $629,912.50 2018 $634,262.50 2019 $638,162.50 2020 $636,612.50 2021 $639,762.50 2022 $642,462.50 2023 $644,712.50 2024 $651,512.50 2025 $652,712.50 2026 $653,462.50 2027 $658,762.50 2028 $663,462.50 2029 $667,562.50 2030 $671,062.50 2031 $678,962.50 2032 $685,368.76 2033 $690,218.76 2034 $693,450.00 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 3 of 3 WHEREAS , the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted Ordinance No. 2017-3540 for the purpose of authorizing the issuance of $8,320,000 General Obligation Refunding Bonds, Series 2017, of the City of Galesburg, Illinois, and WHEREAS , Section 12 of Ordinance No. 2017-3540 provides for a levy upon all the taxable property in the City, for each year that any of the bonds are outstanding, of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 12; and WHEREAS , said Section 12 of Ordinance No. 2017-3540 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS , The City of Galesburg, Knox County, Illinois has sufficient funds available arising from sources other than taxation, which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1. That sum of $710,331 representing the amount required to be levied for tax levy year 2020 for the payment of principal and interest on the $8,320,000 General Obligation Refunding Bonds, Series 2017, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its entirety said 2020 tax levy for the City of Galesburg, Knox County, Illinois General Obligation Refunding Bonds, Series 2017. SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 1 of 3 RESOLUTION NO. other than taxation the sum of $710,331 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2020. SECTION 4 . That the City Clerk of the City of Galesburg, Illinois, files a properly certified copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day following the signing of this resolution by the Mayor of said City. ATTEST: ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 2 of 3 Approved this day of December 2020 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2017 $712,631.26 2018 $714,631.26 2019 $717,331.26 2020 $710,331.26 2021 $712,281.26 2022 $714,281.26 2023 $710,481.26 2024 $713,356.26 2025 $714,606.26 2026 $714,006.26 2027 $712,606.26 2028 $715,406.26 2029 $716,406.26 2030 $712,343.76 2031 $711,250.00 2032 $714,000.00 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 3 of 3 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 21, 2020 AGENDA ITEM: Bid recommendation, annual supply of fill and patch materials for the City of Galesburg for the 2021 calendar year. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, City Engineer, and Purchasing Agent recommend awarding the bid to supply fill and patch materials for 2021 to Galesburg Builders Supply except for: Hot Mix Asphalt Binder and Surface Course – River City Supply Course Aggregate CA-6 (Gravel or Crushed Stone) – Mill Creek Mining Mason Sand FA-9 (Picked Up) – Galena Road Gravel Fill Sand FA-1 (Picked Up) and 3/8” Pea Gravel CA-16 – Roanoke Concrete Products High Performance Patching Mixture – Tickle Asphalt Co BACKGROUND: These materials are primarily used by the Street, Water, and Parks Divisions. However, the material can be supplied to various other divisions at the same price when needed. The 2020 prices are included in the attached bid tabulation for comparison purposes. A majority of the prices for the items were roughly the same from the previous year and were within reason of the estimated prices. The intent is to use the vendor that provides the lowest on the road cost for the City, as listed above. However, if the lowest on the road cost vendor does not have material available, the City will utilize the next lowest price vendor based on the lowest on the road cost. BUDGET IMPACT: The various divisions budget sufficient funds in their respective line items to cover the cost of these materials. SUPPORTING DOCUMENTS: 1. Bids sent to: River City Supply (UCM) Galesburg Builders Supply (UCM) Roanoke Concrete Products Tri-City Blacktop Inc. Tazewell County Asphalt McCarthy Improvement Company Tickle Asphalt Company Valley Construction Co. McLean County Asphalt Curran Contracting Con-Mat (Civil Construction) Galena Road Gravel Riverstone Group Central Stone Company 2. Bid Tabulation 20-3034 CITY OF GALESBURG Public Works Department Memo Operating Under Council- Manager Government Since 1957 Material Quotes for 2021 Bit. Hot Mix, PC Concrete, CA-6, Sand & CLSM BIDDER NAME: Project:21-01003-43-GM BIDDER ADDRESS: Bid Date: 12/9/2020 CITY/STATE/ZIP: Attended by:Boynton/Gavin UNIT UNIT UNIT UNIT UNIT UNIT UNIT QTY UNIT ITEM PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 50 TON Course Aggregate CA-6 (Gravel or Crushed Stone)16.45$ -$ -$ -$ -$ -$ -$ -$ -$ 19.15$ 957.50$ 32.94$ 1,647.00$ -$ -$ 900 TON Course Aggregate CA-6 (Crushed White Stone)18.75$ 21.25$ 19,125.00$ -$ -$ -$ -$ -$ -$ 19.15$ 17,235.00$ 18.63$ 16,767.00$ -$ -$ 1600 TON **Hot Mix Asphalt Binder and Surface Course 79.00$ -$ -$ -$ -$ 75.00$ 120,000.00$ 65.00$ 104,000.00$ -$ -$ -$ -$ 79.00$ 126,400.00$ 550 CY Portland Cement Concrete, CL SI (Delivered)104.75$ 105.75$ 58,162.50$ -$ -$ -$ -$ -$ -$ -$ -$ 102.00$ 56,100.00$ -$ -$ 50 CY Portland Cement Concrete, CL PP1 Mix (Delivered)108.75$ 110.75$ 5,537.50$ -$ -$ -$ -$ -$ -$ -$ -$ 105.00$ 5,250.00$ -$ -$ 60 CY Portland Cement Concrete, CL PP2 Mix (Delivered)116.75$ 116.75$ 7,005.00$ -$ -$ -$ -$ -$ -$ -$ -$ 109.00$ 6,540.00$ -$ -$ 50 TON Mason Sand- FA 9 (Delivered)26.75$ 27.00$ 1,350.00$ -$ -$ -$ -$ -$ -$ -$ -$ 26.19$ 1,309.50$ -$ -$ 50 TON Mason Sand- FA 9 (Picked Up)26.75$ 27.00$ 1,350.00$ 8.50$ 425.00$ -$ -$ -$ -$ -$ -$ 32.66$ 1,633.00$ -$ -$ 100 TON Fill Sand- FA 1 (Delivered)15.90$ 17.25$ 1,725.00$ -$ -$ -$ -$ -$ -$ -$ -$ 16.06$ 1,606.00$ -$ -$ 100 TON Fill Sand- FA 1 (Picked Up)17.25$ 17.25$ 1,725.00$ 4.50$ 450.00$ -$ -$ -$ -$ -$ -$ 18.85$ 1,885.00$ -$ -$ 50 TON Trench Backfill- FA 6 (Delivered)14.52$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 13.88$ 694.00$ -$ -$ 50 TON Trench Backfill- FA 6 (Picked Up)12.00$ -$ -$ 4.50$ 225.00$ -$ -$ -$ -$ -$ -$ 16.43$ 821.50$ -$ -$ 200 CY Controlled Low Strength Material (CLSM) (Delivered)58.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 58.00$ 11,600.00$ -$ -$ 75 TON 3/8" Pea Gravel- CA 16 (Delivered)21.50$ 24.00$ 1,800.00$ -$ -$ -$ -$ -$ -$ -$ -$ 32.94$ 2,470.50$ -$ -$ 75 TON 3/8" Pea Gravel- CA 16 (Picked Up)21.50$ 24.00$ 1,800.00$ 8.25$ 618.75$ -$ -$ -$ -$ -$ -$ 36.74$ 2,755.50$ -$ -$ 40 TON Cold Patch (Emulsion) (Picked Up)80.00$ -$ -$ -$ -$ -$ -$ 100.00$ 4,000.00$ -$ -$ 120.00$ 4,800.00$ -$ -$ 200 TON **High Performance Patching Mixture (Picked Up)110.00$ -$ -$ -$ -$ -$ -$ 110.00$ 22,000.00$ 125.00$ 25,000.00$ 132.50$ 26,500.00$ -$ -$ 1 Each Extra Delivery Stops 40.00$ -$ -$ -$ -$ -$ -$ 1 Gallon SuperPlasticizer 12.00$ -$ -$ -$ -$ 10.00$ -$ 1 Each 1% Non- Calcium Acc 7.00$ -$ -$ -$ -$ 9.00$ -$ 1 Load Extra Delivery Charge for Loads less than 2 CuYd 70.00$ -$ -$ -$ -$ 75.00$ -$ 1 CY For Heat Required from 1/1 to 12/31 7.00$ -$ -$ -$ -$ 8.00$ -$ Lowest on the road cost is highlighted 2020 COST Galesburg Builders SupplyTickle Asphalt CoGalena Road Gravel Tazewell County AsphaltRoanoke Concrete Products 816 N Henderson St Galesburg, IL 61401 River City Supply 1275 Spring Bay Rd E. Peoria, IL 61611 5129 E Truitt Chillicothe, IL 61523 23497 Ridge Road E Peoria, IL 61611 700 4th St West Milan, IL 61264 700 4th St West Milan, IL 61264 816 N Henderson St Galesburg, IL 61401 Mill Creek Mining ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by MJF Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 21, 2020 AGENDA ITEM: Approval of City of Galesburg Transit Advertising Policy and Fee Schedule. SUMMARY RECOMMENDATION: City of Galesburg’s Public Transportation Advisory Commission held a meeting on December 10, 2020, and unanimously recommended approval of the Transit Advertising Policy and Fee Schedule. The City Manager, Director of Community Development, and Transit Manager concur with their recommendation. BACKGROUND: City of Galesburg Transit offers advertising as a source of revenue to help offset system operating costs. Advertising is sold on the exterior and interior of all fixed route buses and exterior of all paratransit buses. Advertising will also be available on all bus shelters. The policy and fee schedule were created to have something in writing to provide to customers and to have guidelines to follow. The rates are the same as they have been for the last several contracts, and the policy was created to formalize the fee structure. BUDGET IMPACT: In 2019 City of Galesburg Transit advertising brought in roughly $22,000 that decreased the City’s contribution to Paratransit and Bus Subsidy budgets as part of IDOT local match, allowing increased requisition payments from DOAP funds. Galesburg Transit expects to bring in roughly $20,000 in Transit Advertising that will be placed in Fund 30 and used for operations. SUPPORTING DOCUMENTS: 1.Advertising policy and fee schedule. 20-4101 CITY OF GALESBURG TRANSIT ADVERTISING FEE SCHEDULE AND POLICY NOVEMBER 2020 City of Galesburg Transit offers advertising as a source of revenue to help offset system operating costs. Advertising is sold on the exterior and interior of all fixed route buses and exterior of all paratransit buses. Advertising is also available on all bus shelters. The following are transit advertising rates and policies governing transit advertising. TRANSIT ADVERTISING RATES: Price (1-5 months) Price (6 + months) Front $36.00 $26.00 Street $51.00 $41.00 Curb $41.00 $31.00 Tail $41.00 $31.00 Interior Bus Signs (placed in all busses) $30.00 $20.00 Bus Shelters $30.00 $20.00 The cost for painted buses or vinyl wrapped is $350.00 per month per vehicle. The advertiser pays for artwork, painting (or vinyl wrap) and restoration of the vehicle. Advertising materials will be produced at the advertiser’s expense and must be of high quality and conform to standards for size, weight, material, and other physical characteristics as set by the City of Galesburg. Advertisers must pay for installation and removal of advertising from vehicles. Advertisers will arrange for the installation or removal of advertising in coordination with the availability/access to City of Galesburg Transit facilities. It is the advertiser’s responsibility to deliver or reclaim materials within thirty (30) days after expiration of contract or signage may be disposed of at City of Galesburg discretion. All advertising creative and design must be approved by the City of Galesburg Transit Staff prior to production and can be declined if not in compliance with Transit advertising policies. PURPOSE: The purpose of the City of Galesburg Transit advertising program is to generate advertising revenues, in addition to fare revenues and other income that fund the transit system. CERTAIN EXCLUDED ADVERTISING: The City retains strict control over the nature of ads accepted on transit vehicles and facilities, to realize the maximum benefit from the sale of advertising space. To serve the purpose for which it has been established the City of Galesburg must accommodate all persons without distinction of age. It is necessary to exclude advertising that is unsuitable for exposure to persons of young age and immature judgement. By excluding certain advertising, the City of Galesburg can: a. Maintain professional advertising environment. b. Maintain image of neutrality. c. Protect passengers, employees, and transit facilities from harm or abuse that may result from the display of offensive advertising. d. Help build and retain ridership. LIMITS ON PERMITTED ADVERTISING: By placing limits on permitted advertising, the City of Galesburg can: a. Avoid subjecting passengers or other members of the public to material that may discourage use of transit services. b. Maintain image of professionalism and decorum. c. Avoid displaying material not suitable for viewing by minors, whether as riders or observers. d. Maximize revenues by attracting and maintaining ridership. ADVERTISTING STANDARDS: Subject matter is limited to that which proposes a commercial transaction, or that which provides transit information. The City of Galesburg shall reject any advertising message that: a. Is false, misleading, or deceptive. b. Relates to illegal activity. c. Contains images or information that demeans an individual or group of individuals on account of race, color, religion, national origin, ancestry, gender, age, disability, or sexual orientation. d. Contains information which promotes unlawful or illegal goods, services, or activities. e. Discourages use of transit system. f. Diminishes transit’s reputation in the community. g. Subjects passengers, transit employees, or transit facilities to harm or damage. h. Advertises alcohol or tobacco products. i. Depicts violence or anti-social behavior. The City of Galesburg may make space on its transit facilities and transit -related information available for limited types of advertising, consistent with the standards herein. TRADE ADVERTISING: City of Galesburg Transit reserves the right to enter into bus advertising contracts with businesses as part of a trade agreement for goods or services rendered by a business to Galesburg Transit. The space and placement of trade advertising will be determined based on availability and approved in advance by the City of Galesburg Transit staff. ADVERTISING FOR NON-PROFIT ORGANIZATIONS: Non-Profit Organizations are provided with a 15% discount on interior and exterior advertising for contracts of three or more months on City of Galesburg Transit vehicles or shelters. The discount is applied to the cost per bus/shelter sign. APPROVAL: The City of Galesburg Transit staff will make initial decisions about accepting or rejecting proposed advertising. The decision will be based on these policies and standards. Galesburg Transit staff will work with advertisers to resolve issues about advertisements that do not comply with these policies and procedures. Resolution may include modification of the art, copy, or both. An advertiser may appeal a decision to reject or remove an advertisement by filing a written request with the Transit Manager within ten (10) business days after the rejection or removal decision. The advertiser’s request must state why the advertiser disagrees with the decision considering Galesburg Transit’s advertising policies and standards. The Transit Manager may consult with legal counsel. The Transit Manager will review the basis for the rejected or removed advertisement and will consider the advertiser’s reasons for filling the request. The Transit Manager will decide on the request and will notify the advertiser of its decision in writing within fifteen (15) business days after receiving the advertiser’s request. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by MJF Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 21, 2020 AGENDA ITEM: Renewal of the service contract between the City of Galesburg Transit and Carl Sandburg College (CSC) to provide students, faculty, and staff unlimited rides from September of 2020 through August of 2021. SUMMARY RECOMMENDATION: City of Galesburg’s Public Transportation Advisory Commission held a meeting on December 10, 2020, and unanimously recommended approval of the bus pass program between the City of Galesburg and Carl Sandburg College. The City Manager, Director of Community Development, and Transit Manager concur with the recommendation. The creation of a service contract between these entities will increase State funds available to fund transit for the City. BACKGROUND: This service contract allows the payment from CSC to be counted as local match rather than program revenue. As local match, the contract amount will allow the City to utilize more of the Downstate Operation Assistance Program (DOAP) funds allocated by the State of Illinois. DOAP funds cover 65% of all transit operating costs for the City. This service contract would not change any routes or frequency thereof to the CSC campus. All currently enrolled CSC students, faculty and staff will continue to have unlimited access to all City of Galesburg Transit routes during all City of Galesburg Transit operating hours between September 2020 and August 2021. Students, faculty, and staff will continue to use their CSC Student/Employee ID to access the buses and CSC will issue new ID's (for new students) and a distinctive sticker that is not able to be replicated for current students. The estimated CSC ridership for 2020-2021 is 4,500. At $0.40 per ride, it is estimated that the cost would be $1800.00 for the year. If approved, City of Galesburg Transit will track the ridership of CSC students between September 2020 and August 2021. At the school year’s end, the data gathered will be evaluated and a proposed contract amount would be considered by PTAC and City Council for the 2021- 2022 CSC school year. BUDGET IMPACT: Decrease in City’s contribution to Paratransit and Bus subsidy budgets. $1800.00 will be recorded as IDOT local match, allowing increased requisition payments from DOAP funds. SUPPORTING DOCUMENTS: 1.Carl Sandburg College Service Contract 20-4102 PURCHASE OF SERVICE AGREEMENT This agreement made this ______ day of _____________________ , 2020 by and between the City of Galesburg (“CITY”) and Carl Sandburg College (“RECIPIENT”). WHEREAS, it is the mutual concern of the parties hereto that the transportation services provided hereunder be of high professional quality; and WHEREAS, CITY contracts with PROVIDER to provide transportation services within the City of Galesburg; and WHEREAS, RECIPIENT desires to provide transportation services to students and staff of their institution. NOW THEREFORE, the parties hereto agree as follows: 1. This agreement shall become effective immediately. This agreement shall cover 2020-2021 Carl Sandburg College school year. 2. Service eligible for delivery under this agreement would be the transporting of RECIPIENT’S current students and employees on fixed-route bus service within the City of Galesburg, IL. 3. RECIPIENT will compensate CITY for services described in the AGREEMENT at $1800.00 for the 2020-2021 Carl Sandburg College school year. Carl Sandburg College students, faculty, and staff will not be charged for rides during the term of this 4. CITY will notify RECIPIENT if for any reason the regular routes cannot be made. 5. The Coordinator of Student Life of Carl Sandburg College, the Transit Manager, Operations Manager and the Transit Assistant of the City of Galesburg will work directly together to handle overall operations of the AGREEMENT. 6. The AGREEMENT and any addenda constitute the entire agreement between the parties. If any provision of the AGREEMENT is in conflict with the laws of the State of Illinois or the United States of America, said provision shall be considered invalid and the remaining provisions shall remain in force. 7. This Agreement shall not be assignable, except at the written consent of all parties hereto, and it shall extend to and be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto. 8. Each party to this Agreement agrees to defend, indemnify, save and hold harmless the other (and each of their respective directors, officers, agents and employees) from and against all liabilities, suits, obligations, claims, demands, damages, fines, costs and expenses (including reasonable attorney’s fees) arising under this Agreement to the extent that such are attributable, directly or indirectly, to the indemnifying party’s negligence, error, omission or intentional act. An indemnifying part’s negligence, error, omission or intentional act, as that phrase is used herein, includes the negligence, error, omission or intentional act of its officers, agents and employees. This provision shall survive the termination of this Agreement. These provisions shall survive the termination of this Agreement. 9. The TERM of this agreement is for the period of September 1, 2020 through August 31, 2021. Executed this ____________________ day of _______________ 20 _____. APPROVED: ___________________________________ _______________________ DATE ___________________________________ _______________________ DATE ___________________________________ _______________________ DATE ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by MJF Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 21, 2020 AGENDA ITEM: Approval of City of Galesburg Transit Grants Management Manual. SUMMARY RECOMMENDATION: City of Galesburg’s Public Transportation Advisory Commission held a meeting on December 10, 2020, and unanimously recommended approval of the Transit Grants Management Manual. The City Manager, Director of Community Development and Transit Manager concur with their recommendation. BACKGROUND: It is required by the State for the City of Galesburg Transit to have a Grants Management Manual. The mission of the Transportation Department Financial Operations is to ensure fiscal and programmatic accountability of Federal and State funds, property and other assets awarded to the City of Galesburg Transit. The department will also establish and maintain an infrastructure for funding opportunities to respond to the loss of revenue and the transfer of new responsibilities to the City. BUDGET IMPACT: No budget impact SUPPORTING DOCUMENTS: 1.Transit Grants Management Manual 20-4103 Galesburg Transit Grants Management Manual 1025 Monmouth Blvd, Galesburg,IL Policies and Procedures TABLE OF CONTENTS 01 Mission Statement 02 Accounting for Revenue and Expenditures 03 Generally Accepted Accounting Principles (GAAP) 04 Revenue & Receipts 01 Cash Advances 02 Cash Reimbursements 03 Program Support 04 Program Income 05 Investments Pools 06 Interest 05 Expenditures & Disbursements 01 Cost Principles and Allowable Costs 02 Accounts Payable 03 Purchasing 04 Journal Vouchers 05 Cash Vouchers 06 Cost Allocation and Cost Pooling 01 County-Wide Indirect Cost Plan 02 Cost Allocation Plans 07 Audits & Monitoring 01 Audits & Audit Resolution 02 Subrecipient Monitoring 08 Budgeting 01 Operating Budgets 02 Program Budgets 03 Budget Analysis 09 Financial Management System 10 Reports 01 Federal Financial Reports 02 Schedule of Financial Assistant (SFA) 03 Management Reports 11 Close-Out 12 Record Retention MISSION: The mission of the Galesburg Transit Finance Team is to ensure fiscal and programmatic accountability of Federal and State funds, property and other assets awarded to the City of Galesburg Transit. Team members will also establish and maintain an infrastructure for funding opportunities to respond to the loss of revenue and the transfer of new responsibilities to the City Goals & Objectives : To ensure proper disbursal of and accounting for Federal and State funds, property and assets. 1.Establish internal controls to safeguard assets and ensure their proper use. 2.Establish written accounting policies and procedures. 3.Maintain source documentation to support accounting records. 4.Monitor proper charging of costs and cost allocation. 5.Provide a comparison of actual expenditures with budgeted amounts for each subgrant and contract. 6.Provide regular financial compliance reviews of all departments and subrecipients to determine if they are in compliance with professional standards as well as the requirements of federal, state and local laws and the grant agreements. Galesburg Transit Finance Team will ensure compliance with requirements applicable to federal and state financial assistance programs. 1.Establish written policies and procedures for general and program specific requirements as defined by the Federal funding agencies and the State of Illinois. 2.Provide regular legal compliance reviews of all programs and subrecipients to determine if they are in compliance with professional standards as well as the requirements of federal, state and local laws and the grant agreement. The Galesburg Transit Finance Team will serve as the Galesburg Transit’s liaison to funding agencies, other municipalities, local businesses, and the general public. 1.Maintain a complete file of information on all transit grants. 2.Prepare reports, statements, summaries as required by the funding agency. 3.Compile information required for the annual audit. Galesburg TransitFinance Team will be comprised of the following positions: 1.Program Compliance Oversight Monitor Galesburg Transit Finance Operations Policy & Procedure Manual Description: Mission Statement No. 01 Section: No. Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: OMB Circular A-102 , Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments OMB Circular A-87 , “Cost Principles for State, Local and Tribal Government” Generally Accepted Accounting Principles (GAAP) POLICY: Grant related revenue and expenditures shall be authorized, within policy, and properly accounted for according to local, State and Federal regulations, legal requirements, underlying agreements, program objectives, and the terms and conditions of the grant award. RESPONSIBILITY: The responsibility for understanding and adhering to county, state, federal regulations, policies or procedures will be shared between the Transportation Department and various city departments. Departments that share this responsibility with Transportation include the Finance Department Clerk’s Office, and Human Resources. PROCEDURES 1.The Transportation Department Financial Division will establish written policies and procedures for general and program specific requirements as defined by the Federal funding agencies and the State of Illinois. 2.The Financial Division will have fiscal responsibility for monies and transactions related to the award and review activities to assure compliance with policies and procedures, analyze the purpose of activities, record data, reconcile the general ledger, and retain records applicable to the grant award. 3.The Financial Division shall review financial transactions such as contract invoices, vouchers, travel reimbursement, purchase documents, budget amendments, and various other documents that obligate Galesburg Transit When reviewing documents, the Financial Division is responsible for verifying the following: a.that charges to the grant correctly represent materials received or services rendered; b.that charges represent activities for which accounts are established and comply with the budget that is established for the grant. c.that funds are available in the grant to cover authorized charges; d.that the transactions comply with all relevant internal or external regulations, policies and procedures. 4.The Financial Division shall provide a comparison of actual expenditures with budgeted amounts for each subgrant and contract. a.Prepare internal summaries and financial reports to help management keep an accurate account of the budget, pointing out surpluses as well as insufficiencies by budget line item. b.Prepare external reports for the Federal, State and local Government. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Accounting for Grant Revenue & Expenditures No. 02 Section: No. Revision Date: March 1, 2020 No. 01 c.Prepare special reports as needed. 5.The Financial Division shall provide regular compliance reviews of all programs and subrecipients to determine if they are in compliance with professional standards as well as the requirements of the grant agreement. 6.The Finance Department shall maintain source documentation to support the accounting record. LEGAL REQUIREMENTS: Generally Accepted Accounting Principles (GAAP), Reference: American Institute of Certified Public Accountants (AICPA), Audit and Accounting Guide, State and Local Governmental Units. POLICY: Fiscal control and fund accounting procedures shall be established to assure the proper disbursal of, and accounting for, grant funds. Such procedures shall ensure that all financial transactions are conducted, and records maintained in accordance with generally accepted accounting principles. RESPONSIBILITY: The responsibility for understanding and adhering to GAAP will be shared between the Transportation Department Financial Division and various city departments. Departments that share this responsibility with Transportation include the Finance Department, Clerk’s Office, and Human Resources. Basic Concepts and Principles 1.Accounting and Reporting Capabilities - maintain a financial and accounting system which contain sufficient detailed information to accurately account for sub-grant and contract awards, obligations, unobligated balances, assets, liabilities, expenditures, and income. 2.Consistent Treatment of Information - ensure that costs charged to the program be accorded consistent treatment. 3.Fair Presentation/Full Disclosure - maintain a system that present fairly and fully disclose the financial position and results of >>Grantee’s<< grant operations. 4.Conformance with Legal and Contractual Provisions - ensure compliance with legal and contractual provisions. 5.Matching Revenues with Related Expenses - match revenue with related expenses for the same time period. 6.Fund Accounting on a Fund Basis - maintain a self-balancing set of accounts, recording all assets, related liabilities, and fund balances for each grant award. 7.Budgetary Control - maintain appropriate budgetary control and budgetary comparisons between planned and actual performance. 8.Basis of Accounting - use the modified accrual or accrual basis of accounting in measuring financial positions and results of financial operations. 9.Financial Reports - prepare annual statements of financial position, operating results, and other pertinent information to facilitate management control of financial operations, external/legislative oversight, and external reporting purposes. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Generally Accepted Accounting Principles (GAAP) No. 03 Section: No. Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: Cash Management Improvement Act of 1990 (CMIA) Public Law 101-453, Treasury Regulation at 31 CFR part 205. OMB Circular A-102 , section 21, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. POLICY: To the extent that the provisions of CMIA govern, cash advances shall be limited to the minimum amount needed, and shall be requested only to meet actual, immediate cash needs in accordance with the CMIA. RESPONSIBILITY: Galesburg Transit Finance Team shall follow procedures to minimize the time elapsing between the transfer of funds from the U.S. Treasury, or pass-through entity and disbursement. PROCEDURES: If funds are received in advance. 1.Generate and review the budget verse actual report and the cash balance to determine the amount of cash needed. Cash on hand shall be used before requesting additional funds, unless otherwise permitted under the grant agreement. 2.Prepare supporting documentation. 3.Prepare an advance request for payment as stipulated in the grant agreement. 4.Set up a receivable. 5.Send a claim voucher or invoice to the Finance Department regarding the request. 6.Send a request to the funder. 7.Electronic Fund Transfers (EFTs) will be completed by the Galesburg Transit Finance Team with approved advance payment request or within 3 days of the approval by City Council. 8.Checks will be sent directly to the issuing vendor. 9.Prepare a deposit slip and deposit checks at the designated bank approved by City Council. 10.Reverse receivable. 11.Submit a request to the Finance Department to invest any funds not to be used immediately. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Revenue and Receipts No. 04 Section: Cash Advances No. 01 Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: OMB Circular A-102 , section 21, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. OMB Circular A-87 , “Cost Principles for State, Local and Tribal Government” POLICY: Cash reimbursement shall be made after actual allowable costs have been incurred in accordance with the grant agreement. RESPONSIBILITY: The Financial Division will prepare and submit the request for reimbursement to the awarding agency. PROCEDURES: 1.Generate and review the quarterly accounting ledger for accuracy. 2.Gather sub-recipient request for payments. 3.Conduct monitoring of sub-recipient revenue and expenses. 4.Prepare a request for payment. 5.Ensure supporting documentation is files accordingly as stipulated in the grant agreement. 6.Set up a receivable. 7.Send claim voucher or invoice to the Finance Department regarding request. 8.Send request to funder. 9.Electronic Fund Transfers (EFTs) will be completed by the Finance Department with approved advance payment request or within 3 days of the approval by City Council.. 10.Checks will be sent to issued vendor. 11.Prepare a deposit slip and deposit checks at the designated bank approved by City Council. 12.Reverse receivable. 13.Submit a request to the Finance Department to invest any funds not to be used immediately. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Revenue & Receipts No. 04 Section: Cash Reimbursements No. 02 Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: OMB Circular A-87 , “Cost Principles for State, Local and Tribal Government” POLICY: Galesburg Transit Finance Team shall recover the full cost of providing accounting and administrative services to other departments and/or organizations as permitted under the grant agreement and OMB Circular A-87. RESPONSIBILITY: The Galesburg Operations Management PROCEDURES: 1.Review budget versus actual report for Grantee transportation employees. 2. Gather and review daily detailed timesheets for accuracy. 3. Review any supporting documentation to allocate expenditures to programs. 4. Request and provide information to the Finance Department to prepare journal entry, time entry approval and or approve invoices to set up a payable and record expense. 5. Funds will be transferred to the employee origin department upon reimbursement. 6. Reconcile as needed. 7. File all supporting documentation. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Revenue & Receipts No. 04 Section: Program Support No. 03 Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: OMB Circular A-102 , Section 25, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments POLICY: Program incomes shall be recorded and used in accordance with program requirements, A-102, Federal awarding agency laws, program regulations, and the provisions of the contract or grant agreement pertaining to the program. RESPONSIBILITY: The Galesburg Transit Team shall account for income received generated by a grant or earned only as a result of the grant agreement. PROCEDURES: Program Income means gross income received by the grantee directly generated by a grant supported activity or earned only as a result of the grant agreement during the grant period. Grantees are encouraged to earn income to defray program costs. Except as otherwise provided in regulations of the federal agency, program income does not include interest on grant funds, rebates, credits, discounts, refunds, etc. and interest earned on any of them. 1.Review the laws, regulations, and the provisions of contract or grant agreements applicable to the program and ascertain if program income was anticipated and, if so, the requirements for recording and using program income. Program income may be used in one of three methods: Deduction - deduct program income from total allowable costs to determine the net allowable cost. Program Income such as fares must be used as a deduction. Addition - add Program Income to the funds committed to the grant agreement. Program Income shall be used for the purposes and under the conditions of the grant agreement. Cost Sharing – Program Income may be used to meet the cost sharing or matching requirement of the grant agreement. The amount of the Federal award remains the same. 14.Prepare a deposit slip to deposit funds at the designated bank approved by City Council. (Program Income and local match shall be segregated) 2.Request and provide information to the Finance Department to prepare a journal or cash receipt entry to record revenue. 3.Deposit funds at the designated bank approved by City Council. 4.Transfer funds to investment accounts if there is not an immediate disbursement need. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Revenue and Receipts No. 04 Section: Program Income No. 04 Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: OMB Circular A-102 , Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments POLICY: Unless otherwise prohibited by the grant agreement, cash on hand shall be invested into the Local Government Investment Pool or other interest-bearing account until required for cash disbursement. RESPONSIBILITY: The designated Investing Officer shall authorize investment of funds as permitted under the grant agreement. PROCEDURES: 1.Generate and review budget versus actual report. 2.Determine immediate cash needs. 3.If applicable, notify the Finance Department to transfer funds in or out of the investment account. 4.Review investments monthly. 5.Prepare a report of investment activities. 6.Send a copy of the report to the department. 7.File a copy of the report. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Revenue & Receipts No. 04 Section: Investment Pools No. 05 Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: Cash Management Improvement Act of 1990 (CMIA) Public Law 101-453, Treasury Regulation at 31 CFR part 205 POLICY: Unless otherwise specified in the grant agreement, interest earned on advances shall be credited to the Federal agency. Up to $100 per year may be kept for administrative expense. RESPONSIBILITY: The responsibility for tracking and using interest shall be shared between the Transportation Department Financial Division and the Finance Department. The designated Investing Officer shall track investments and interest. PROCEDURES: Galesburg Transit Finance Team shall: 1.Review the laws, regulations, and the provisions of contract or grant agreements applicable to the program and ascertain if interest was anticipated and, if so, the requirements for recording and using interest. 2.Generate and review interest balance quarterly. 3.Prepare a report of interest activities. 4.File a copy of the report. 5.Request authorization from funder to expend interest on program activities or instructions for returning interest if it exceeds $100. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Revenue & Receipts No 04 Section: Interest No 06 Revision Date: March 1, 2020 No 01 LEGAL REQUIREMENTS: OMB Circular A-102 , Section 22, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments OMB Circular A-87 , “Cost Principles for State, Local and Tribal Government” POLICY: The Grantee shall use applicable cost principles to determine the reasonableness, allowability, and allocability of costs applicable to federal grants and contracts. RESPONSIBILITY: The responsibility for understanding and adhering to Cost Principles will be shared between the Transportation Department Financial Division and various county/city departments. Departments that share this responsibility with Transportation include the Finance Department, Clerk’s Office, and Human Resources. 1.Financial Division shall ensure that cost charged to federal grants are: a.Necessary and reasonable for proper and efficient administration of the grant program, be allowable under the principles contained in the OMB circulars and except as specifically provided in this circular, not be general expenses required to carry out the overall responsibilities of State or local government; b.Authorized and not prohibited under Federal, State or local laws or regulations; c.Conform to any limitations or exclusions set forth in the principles, Federal laws, or other governing limitations as to types or amounts of cost items; d.Consistent with policies, regulations, and procedures that apply uniformly to both federally assisted and other activities of Galesburg Transit. e.Not included as a cost or used to meet cost sharing or matching requirements of any other federally financed program. 2.Galesburg Transit Finance Team shall ensure that costs are accorded consistent treatment through application of generally accepted accounting principle. 3.Galesburg Transit shall maintain source documentation to support accounting records and documents that permit the tracing of funds to a level of expenditure adequate to establish that funds have not been used in violation of the applicable restrictions of the uses of such funds. 4.Galesburg Transit Finance team shall ensure that applicable credits are used to reduce the cost of the program or are returned to the awarding agency. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Expenditures and Disbursements No 05 Section: Cost Principles & Allowable Costs No 01 Revision Date: March 1, 2020 No 01 LEGAL REQUIREMENTS: OMB Circular A-87 , “Cost Principles for State, Local and Tribal Government”, Generally Accepted Accounting Principles (GAAP) POLICY: Applicable OMB cost principles, agency program regulations, and the terms of grant and subgrant agreements will be followed in determining the reasonableness, allowability, and allocability of costs. The specific requirements for activities allowed or unallowed are unique to each Federal program and are found in the laws, regulations, and the provisions of the contract or grant agreement. RESPONSIBILITY: Galesburg Transit and the Finance Department shall be responsible for determining that all claims for payment are accurate, allowable and allocable to the grant. PROCEDURES: Galesburg Transit Finance Team 1.Obtain original invoice from vendor. 2.Audit invoice for accuracy, allowability and allocability. 3.Prepare an invoice or claim voucher form. 4.Submit approved original invoice and claim form to the Finance Department for processing. Finance Department 1.Audit invoice for accuracy. 2.Review account coding. 3.Input invoice request information into the general ledger system. 4.Generate payable that will be submitted to City Council for approval. 1.Electronically transfer funds or mail checks to vendors. 2.File copy of original invoice, supporting documentation and check or electronically transfer funds documentation. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Expenditures & Disbursements No. 05 Section: Accounts Payable No. 02 Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: OMB Circular A-102 , Section 36, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments POLICY: Galesburg Transit purchasing procedures shall be followed, provided that they conform to applicable State, Local and Federal law and regulations and standards identified in the A-102 Common Rule, if applicable. RESPONSIBILITY: The responsibility for understanding and adhering to Purchasing policies will be shared between the Transportation Department and various city departments. Departments that share this responsibility with Transportation include the Finance Department and Clerk’s Office. . PROCEDURES: 1.Only those staff members authorized by the transit manager, may make requisitions for purchases. 2.Staff related supplies, materials and equipment must be made within the City purchasing guidelines. 3.Staff ’s travel related expenses such as registration fees, vehicle rentals, hotel reservations and airfare should be approved prior to submitting fees or attending and can be paid with City purchase card, electronic funds transfer or check. 4.Client related supplies, materials, and equipment must be purchased within the City purchasing guidelines. 5.Open-ended purchase orders may be established with vendors when specific client-related items are not known prior to purchase. These purchase orders can be opened for three months at a time. During that period, the client may make purchases from the vendor as authorized by management in your department. 6.Client related services such as testing, licensing, relocation and auto repairs can be paid with City purchase card, electronic funds transfer or check. 7.Both specific and open-ended purchase orders can be established in advance, by phone. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Expenditures & Disbursements No 05 Section: Purchasing No 03 Revision Date: March 1, 2020 No 01 LEGAL REQUIREMENTS: POLICY: Journal Vouchers shall be used to adjust or correct general ledger account balances, or to record reimbursement activity within funds. RESPONSIBILITY: The Transportation Department will be responsible for ensuring grant related transactions are recorded into the appropriate program, project, department, and object. The Finance Department will input journal vouchers and contact the Transportation Department Financial Division for clarification if there are any questions regarding compliance with policies. PROCEDURES: 1.Generate and review revenue and expenditure reports. 2.Prepare documentation to support transfer of previously recorded transactions. 3.Enter the transaction or journal into the financial management system. 4.Review journal entries by Senior Accountant of the Finance Department. 5.Commit the journal entry to the financial system. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Expenditures & Disbursements No. 05 Section: Journal Vouchers No. 04 Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: POLICY: Cash Transfers shall be used to transfer cash between funds and to record interdepartmental transactions for services rendered, such as copier usage, postage, telephones, duplicating, etc. RESPONSIBILITY: Galesburg Transit Finance Team will generate cash transfers to transfer cash between departments/funds for which they provide administrative support. The Finance Department will review cash transfer requests, input into the financial system and contact the transit Department for clarification if there are any questions regarding compliance with policies. PROCEDURES: 1.Prepare documentation and provide a cash transfer request to the Finance Department. 2.Input data into the financial management system. 3.Review Cash Transfer request inputted into the financial software by Senior Accountant. 4.Provide information to the City Manager or department heads of the departments which are impacted by the cash transfer. 5.Complete transfer of cash funds. All cash transfers will be posted in the month received. 6.File copy of supporting documentation and edit. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Expenditures & Disbursements No. 05 Section: Cash Transfers No. 05 Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: OMB Circular A-87 , “Cost Principles for State, Local and Tribal Government” POLICY: An Indirect Cost Plan shall be developed to identify and distribute costs of services provided by support organizations (such as Finance, Human Resources, and Legal) to departments or units administering Federal grants or contracts. RESPONSIBILITY: Galesburg Transit shall develop the Indirect Cost Plan. PROCEDURES: 1.Prepare a description of the types of indirect services provided and their relevance to Federal projects. 2.Generate a report of the previous year ’s revenue and expenditures for all funds. 3.Identify the departments rendering the services and receiving the service. 4.Determine the methods to pool and allocate indirect cost to departments using an allocation base that represents a fair measure of cost generation or cost benefit, provided it results in an equitable distribution of the cost of services rendered or goods provided. 5.Prepare a summary schedule of the allocations of central service costs to benefiting operating departments. 6.Prepare a concise but complete description of the method used to determine the billing rate or amount for each billed service. 7.Prepare a concise but complete description of the accounting treatment of any under/over billed costs for the fiscal year. 8.Obtain a copy of the most recent audited financial statements. 9.Request a copy of the latest County organizational chart. 10.Print preliminary copy of Indirect Cost Plan. 11.Review preliminary copy with the Board. 12.Make corrections as needed. 13.Obtain a certification from the Treasurer that the plan has been prepared in accordance with applicable policies and procedures. 14.Print copies of Indirect Cost Plan and distribute. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Cost Allocation & Cost Pooling No. 06 Section: Indirect Cost Plan No. 01 Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: OMB Circular A-87 , “Cost Principles for State, Local and Tribal Government” POLICY: A Cost Allocation Plan shall be developed to distribute the administrative or other joint costs incurred within a performing department or unit, together with the service costs allocated to it under the indirect cost proposal, to all work performed by the department or unit. RESPONSIBILITY: Grants Management and the Grant Recipient Department shall develop a cost allocation plan to support the distribution of cost that are not readily chargeable to a final cost objective. PROCEDURES: Developing a Cost Allocation Plan: 1.Identify the administrative or other joint costs incurred within a performing department or unit which cannot be readily charged to a final cost objective. 2.Identify the basis for allocating each type of joint or pooled costs. Use the simplest method possible, based on a measure of relative benefit received, that will produce an equitable allocation of costs to cost categories and programs. 3.Prepare documentation for supporting each basis for allocation. 4.Prepare the written cost allocation plan that identifies the allocation methods used for distributing costs. Include in the plan: a.Description of the types of services provided and their relevance to grant projects. b.Copy of official financial statements or budgets. c.Expense items included in the costs of the services. d.Methods used in distributing the expenses to benefiting objectives. e.Certification by an authorized official that the plan has been prepared in accordance with the grant agreement or applicable requirements. Allocating Cost: 1.Generate an expenditure report 2.Identify excludable and unallowable costs. 3.Develop a spreadsheet to allocate cost to user departments. 4.Prepare journal to allocate cost within the general ledger system. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Cost Allocation & Cost Pooling No 06 Section: Administrative Cost Pools No 02 Revision Date: March 1, 2020 No 01 LEGAL REQUIREMENTS: Single Audit Act of 1984 (31 U.S.C. 7501-7) OMB Circular A-102 , Section 26, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments OMB Circular A-133 , Audits of States, local Governments, and Non-Profit Organizations POLICY: Grantees spending more than $300,000 in Federal Financial Assistance in a fiscal year are responsible for obtaining audits in accordance with the Single Audit Act of 1984 (31 U.S.C. 7501-7) and federal agency implementing regulations. RESPONSIBILITY: The Transportation Department Financial Division shall ensure that transportation and its operators receiving federal financial assistance are in compliance with audit requirements in accordance with OMB Circular A-133. PROCEDURES: 1.Review public transit account balance, budget versus actual and subledgers. 2.Reconcile revenue with expenditures, assets with liabilities. 3.Provide information to the Finance Department to prepare journal entries if corrections are needed. 4.Prepare Schedule of Financial Assistance for all programs 5.Send original to Auditor ’s office. 6.Coordinate annual audit with the operators, if necessary. 7.Ensure that appropriate corrective action is taken within six months after receipt of the audit report in instances of noncompliance with Federal laws and regulations. 8.Submit a final Audit report to the necessary State agency. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Audits & Audit Resolutions No 07 Section: Audits No 01 Revision Date: March 1, 2020 No 01 LEGAL REQUIREMENTS: OMB Circular A-102 , Section 40, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments OMB Circular A-133 , Section 400(d), Audits of States, local Governments, and Non-Profit Organizations POLICY: On an annual basis, Galesburg Transit will monitor the activities of subrecipients as necessary to ensure that federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved. RESPONSIBILITY: The Galesburg Transit Finance Team shall provide reasonable assurance that grants are monitored and that funds are expended in ways that meet provisions of pertinent statues, regulations, agency administrative requirements, relevant OMB circulars, and the terms of the award notice. The Department shall also provide reasonable assurance that adequate progress is being made toward achieving the subaward project’s goals and objectives. This responsibility shall only apply to grants that are fiscally administered by the Galesburg Transit Finance team, unless otherwise requested. PROCEDURES: 1.Select request for payments for monitoring. Consideration will be given to the performance of previous reviews and recommendations. 2.Develop a Monitoring Plan – identify scope and objective; and determine what monitoring techniques will best achieve monitoring objective. 3.Develop a monitoring schedule. 4.Implement Monitoring Plan. 5.Document findings and recommendations. 6.Follow-up on non-compliance and corrective action plan. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Audits & Monitoring No 07 Section: Subrecipient Monitoring No 02 Revision Date: March 1, 2020 No 01 LEGAL REQUIREMENTS: POLICY: RESPONSIBILITY: PROCEDURES: This will be updated with the implementation of BlackCat (Grant Management System). Galesburg Transit Finance Operations Policy & Procedure Manual Description: Budgeting No. 08 Section: Operating Budget No. 01 Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: POLICY: RESPONSIBILITY: PROCEDURES: This will be updated with the implementation of BlackCat (Grant Management System) Galesburg Transit Finance Operations Policy & Procedure Manual Description: Budgeting No. 08 Section: Program Budgets No. 02 Revision Date: March 1, 2020 No. 01 LEGAL REQUIREMENTS: POLICY: RESPONSIBILITY: The Galesburg Transit Finance Team has the responsibility for providing accounting support to the overall budgeting processes including the Galesburg Transit budgets and the annual transportation operating and/or capital budgets. PROCEDURES: 1.Analyze potential and actual variance to budget and inform departments and/or subrecipients of causes and recommend solutions. 2.Analyze planned actual expenditures. 3.Develop budgets for grants and contracts. 4.Develop budget revisions and reallocations. 5.Develop and implement the cost allocation plan. 6.Develop and maintain special budgeting reports for management review. This section may be updated with the implementation of BlackCat (Grant Management System) Galesburg Transit Finance Operations Policy & Procedure Manual Description: Budgeting No 08 Section: Budget Analyses & Reports No 03 Revision Date: March 1, 2020 No 01 LEGAL REQUIREMENTS: OMB Circular A-102 , Section 20, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments POLICY: The Financial Management System must be complete and reliable. The system shall contain sufficient detailed information to accurately account for subgrants and contract awards, obligations, unobligated balances, assets, liabilities, expenditures, and income. Financial transactions must be adequately supported with pertinent documents available for audit. All transactions must be recorded when made, in a way that readily permits them to be traced from originating documents through summary records and financial reports . RESPONSIBILITY: Galesburg Transit and the Finance Department shall be responsible for establishing a self-balancing set of accounts for each grant within The City of Galesburg Financial Management System and ensuring that transactions are recorded accurately, in a timely manner and completely within financial system guidelines. PROCEDURES: The Galesburg Transit: 1.Review contract or grant agreement. 2.Determine reporting and cost tracking needs. 3.Determine chart of account. 4.Contact the Finance Department to submit the request and set up a chart of the account. The Finance Department shall: 1.Establish charts of accounts within the financial management system. 2.NotifyGalesburg Transit after accounts have been opened. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Financial Management System No 09 Section: No. Revision Date: March 1, 2020 No 01 LEGAL REQUIREMENTS: OMB Circular A-102, section 41, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. POLICY: Accurate, current, and complete disclosure of the financial results of financially assisted activities must be made in accordance with the financial reporting requirements of the grant or subgrant. The specific reporting requirement for each program is presented in the Reporting Requirements for that program. RESPONSIBILITY: The Galesburg Transit Finance Team shall provide accurate, current and complete disclosure of the financial results of each grant program in accordance with reporting requirements established in the Common Rule, Subpart C. PROCEDURES: 1.Review Budget versus Actual report. 2.Review grant agreement for allowable expenses and verify that only allowable expenses are reported. 3.Prepare a spreadsheet. 4.Request the preparation of journal vouchers to the Finance Department if corrections are needed. 5.Prepare a report. 6.Review report and supporting documentation with Grant Recipient. 7.Obtain Grant Recipient’s Signature. 8.Send a report to the awarding agency. 9.File copy of report and supporting documentation. Standard Reports: SF-269 – Financial Status Report, Long Form SF-270 – Request for Advance SF-271 – Outlay Report and Request for Reimbursement for Construction Program. SF-272 - Federal Cash Transaction Report *This policy is only for Grantees that Report directly to the FTA (5307 Recipients) Galesburg Transit Finance Operations Policy & Procedure Manual Description: Reports No 10 Section: Federal Financial Reports No 01 Revision Date: March 1, 2020 No 01 LEGAL REQUIREMENTS: OMB Circular A-102, Section 50, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments POLICY: After the expiration or termination of the grant, the grantee must submit all financial, performance, and other reports required as a condition of the grant. RESPONSIBILITY: Galesburg Transit shall develop and operate a system for closing grant agreements to ensure compliance with the close out requirements as contained in the grant agreement . PROCEDURES: After all applicable administrative actions and all required work of the great has been completed: 1.Ensure that the subrecipients know ahead of time what actions are required for close out and what conditions must exist at close out. 2.Identify what financial reports are required. 3.Review budget versus actual reports. 4.Reconcile records to ensure that expenditures are equal to or less than budget, that cash received, appropriately adjusted, equals expenditures. 5.Prepare a close out report. 6.Review close out documents with The City of Galesburg 7.Send close out documents to the awarding agency. 8.File copy of all documents. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Close Out No 11 Section: No. Revision Date: March 1, 2020 No 01 LEGAL REQUIREMENTS: OMB Circular A-102, section 42, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments POLICY: Grantees and subgrantees must maintain records that adequately identify the source and application of funds provided for financially assisted activities. These records must contain information pertaining to grant or subgrant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays or expenditures, and income . Accounting records must be supported by such source documentation as cancelled checks, paid bills, payrolls, time and attendance records, contract and subgrant award documents. RESPONSIBILITY: Galesburg Transit Finance Team shall establish requirements for retention of all records pertinent to all grants awarded, and for contracts and agreements in accordance with OMB Circular A-102 and the terms of the grant agreement. PROCEDURES: 1.Obtain a copy of contracts and grant agreements. 2.Establish a file for each contract and grant agreement. 3.Update files as needed. 4.Maintain records for 3 years ( or required retention period on the grant agreement ) following the submission of the final expenditure report until all issues resulting from litigation, audit/audit resolution, or claims have been resolved, whichever is longer. 5.Make all financial reports available for review upon request by the awarding agency, its Inspector General, or the Comptroller General of the United States. Galesburg Transit Finance Operations Policy & Procedure Manual Description: Record Retention No 12 Section: No. Revision Date: March 1, 2020 No 01 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TOE Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 21, 2020 AGENDA ITEM: Approval to amend Development Agreement with the National Stearman Foundation, Inc. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Director of Community Development, and Director of Parks & Recreation recommend that the City Council approve the amendment to the Development Agreement with the National Stearman Foundation, Inc. BACKGROUND: The City Council approved the Development Agreement with the National Stearman Foundation, Inc. at the October 19, 2020 City Council Meeting. At that City Council meeting, the required amount of liability insurance the Development Agreement called for was $3,000,000. After considering the way the project will be developed by the National Stearman Foundation, Inc. in two phases, City staff recommends changing the amount of required liability insurance the National Stearman Foundation, Inc. needs to carry for each phase of the project to better align with the potential risk. During the site preparation phase, City staff recommends the National Stearman Foundation, Inc. carry $1,000,000 in liability insurance as there is less risk of accidents as Ameren will be doing the site preparation work for electrical and gas while City staff will be doing the site preparation work for water. Once the building construction phase begins, the National Stearman Foundation, Inc. will need to increase its liability insurance to $3,00,000. This change in the amount of insurance better reflects the amounts needed for each phase of the project while saving the National Stearman Foundation, Inc. several thousands of dollars in insurance premiums. BUDGET IMPACT: There is no impact on the budget. SUPPORTING DOCUMENTS: 1. Amendment to the Development Agreement 2.Redline version of Development Agreement, Section 8 20-4104 FIRST AMENDMENT TO DEVELOPMENT AGREEMENT This First Amendment to Development Agreement (“Amendment”) is made and entered into as of December _____, 2020, by and between The City of Galesburg, an Illinois municipal corporation (“City”) and the National Stearman Foundation, Inc. (“Developer”), a non-profit organization. RECITALS WHEREAS, the parties previously entered into a Development Agreement recorded as document number on 1067301 on November 4, 2020; and WHEREAS, the parties wish to amend the amount of liability coverage needed during the site preparation phase of the project to $1,000,000 and to keep the coverage of liability insurance during the building phase of the project at $3,000,000; and NOW, THEREFORE, for and in consideration of the mutual covenants and agreements contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is acknowledged, the parties mutually agree as follows: 1. Recitals Incorporated. The recitals set forth above are incorporated herein by this reference and shall be deemed terms and provision hereof with the same force and effect as if fully set forth in this Paragraph. 2. Section 8 of the Agreement is amended in its entirety and shall hereafter read as follows: Prior to initiating construction, the Developer or the Developer’s contractor shall procure and deliver to the City at Developer’s or such contractor’s cost and expense, and shall maintain in full force and effect until each and every obligation contained herein has been fully paid, or performed, a policy or policies of commercial liability insurance, and during any period of site construction, contractor’s liability insurance with liability coverage under the commercial liability insurance to be not less than $1,000,000 (One Million Dollars) each occurrence and $1,000,000 (One Million Dollars) total. During the building construction phase of this project, the Developer or Developer’s contractor shall procure and deliver to the city at Developer’s or such contractor’s cost and expense, and shall maintain in full force and effect until each and every obligation containing herein has been fully paid, or performed, a policy or policies of commercial liability insurance and during any period of building construction, contractor’s liability insurance with liability coverage under the commercial liability insurance to be not less than $3,000,000 (Three Million Dollars) each occurrence and $3,000,000 (Three Million Dollars) total. These policies shall name the City as an additional insured. All such policies shall be in such form and issued by such companies as shall have been approved by the City to protect the City and Developer against any liability incidental to the use of or resulting from any accident occurring in or about the Project. Each such policy shall contain an affirmative statement by the issuer thereunder to give written notice to the City at least 30 (thirty) days prior to any cancellation or amendment of its policy. 3.Ratification. All terms and provision of the Development Agreement, except as specifically modified herein, are hereby ratified and confirmed and shall remain in full force and effect. 4.Governing Law. The terms and provisions of this Amendment shall be governed by and construed in accordance with the laws of the State of Illinois. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of the date first above written. City – City of Galesburg Developer – National Stearman Foundation, Inc. _________________________________ _________________________________ By: Mayor John Pritchard By: Chairperson or designee _________________________________ Attest: Kelli Bennewitz SECTION 8: INSURANCE Prior to initiating construction, the Developer or the Developer’s contractor shall procure and deliver to the City at Developer’s or such contractor’s cost and expense, and shall maintain in full force and effect until each and every obligation contained herein has been fully paid, or performed, a policy or policies of commercial liability insurance, and during any period of site construction, contractor’s liability insurance with liability coverage under the commercial liability insurance to be not less than $1,000,000 (One Million Dollars) each occurrence and $1,000,000 (One Million Dollars) total. During the building construction phase of this project, the Developer or Developer’s contractor shall procure and deliver to the city at Developer’s or such contractor’s cost and expense, and shall maintain in full force and effect until each and every obligation containing herein has been fully paid, or performed, a policy or policies of commercial liability insurance and during any period of building construction, contractor’s liability insurance with liability coverage under the commercial liability insurance to be not less than $3,000,000 (Three Million Dollars) each occurrence and $3,000,000 (Three Million Dollars) total. These policies shall name the City as an additional insured. All such policies shall be in such form and issued by such companies as shall have been approved by the City to protect the City and Developer against any liability incidental to the use of or resulting from any accident occurring in or about the Project. Each such policy shall contain an affirmative statement by the issuer thereunder to give written notice to the City at least 30 (thirty) days prior to any cancellation or amendment of its policy. Deleted: This Deleted: policy ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 21, 2020 AGENDA ITEM: Authorize improvements to Visitors Center by Galesburg Tourism and Visitors Bureau (GTVB). SUMMARY RECOMMENDATION: The City Manager recommends granting approval to the GTVB to make modifications and improvements to the Visitors Center located at 2163 East Main Street. BACKGROUND: The City leases this property to the GTVB for use as a visitor’s center. A component of that lease requires that the GVTB obtain approval from the City prior to making any changes or improvements to the building. The GVTB has developed a plan to make various improvements and address needed maintenance items in the interior of the building. Work will include carpentry, plumbing, electrical, floor coverings, and painting. New LED lighting would be installed throughout the building. The attachment shows where walls would be constructed or modified. After the improvements are made, the building will be much more functional and visually appealing. The total cost of the work is estimated at $112,898 to be paid for with surplus funds held by GTVB organization. BUDGET IMPACT: No impact to City budget, funding provided by GTVB. SUPPORTING DOCUMENTS: 1. Visitor Center Layout 20-4105 Calendar for Fiscal Year 2021 City Clerk’s Office 55 West Tompkins Street Galesburg, IL 61401 CITY OF GALESBURG Illinois, USA 1 Date Time Commission Location January 4, 2021 5:30 PM City Council and Township Trustees Council Chambers January 5, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room January 5, 2021 5:30 PM Landmark Commission Erickson Conference Room January 7, 2021 4:30 PM Library Board Public Library, 40 East Simmons Street January 7, 2021 6:00 PM Community Relations Commission Erickson Conference Room January 11, 2021 4:00 PM Tree Commission Erickson Conference Room January 12, 2021 *5:30 PM Planning & Zoning Commission Council Chambers January 14, 2021 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility January 14, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room January 14, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room January 19, 2021 *5:30 PM City Council and Township Trustees Council Chambers January 21, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room January 26, 2021 9:00 AM Police Pension Board of Trustees Erickson Conference Room February 1, 2021 5:30 PM City Council and Township Trustees Council Chambers February 2, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room February 2, 2021 5:30 PM Landmark Commission Erickson Conference Room February 3, 2021 10:30 AM Fire Pension Board of Trustees Erickson Conference Room February 4, 2021 4:30 PM Library Board Public Library, 40 East Simmons Street February 4, 2021 6:00 PM Community Relations Commission Erickson Conference Room February 8, 2021 4:00 PM Tree Commission Erickson Conference Room February 11, 2021 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility February 11, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room February 11, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room February 15, 2021 10:00 AM Fire & Police Commission Erickson Conference Room February 15, 2021 5:30 PM City Council and Township Trustees Council Chambers February 16, 2021 5:30 PM Planning & Zoning Commission Council Chambers February 18, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room February 18, 2021 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office March 1, 2021 5:30 PM City Council and Township Trustees Council Chambers March 2, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room March 2, 2021 5:30 PM Landmark Commission Erickson Conference Room March 4, 2021 4:30 PM Library Board Public Library, 40 East Simmons Street March 4, 2021 6:00 PM Community Relations Commission Erickson Conference Room March 8, 2021 4:00 PM Tree Commission Erickson Conference Room March 11, 2021 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility March 11, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room March 11, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room March 15, 2021 5:30 PM City Council and Township Trustees Council Chambers CITY OF GALESBURG, IL 2021 Public Meeting Calendar Page 1 of 6 2DateTimeCommission Location March 18, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room March 23, 2021 4:00 PM Golf Advisory Commission Erickson Conference Room March 23, 2021 5:30 PM Planning & Zoning Commission Council Chambers April 1, 2021 4:30 PM Library Board Public Library, 40 East Simmons Street April 1, 2021 6:00 PM Community Relations Commission Erickson Conference Room April 5, 2021 5:30 PM City Council and Township Trustees Council Chambers April 6, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room April 6, 2021 5:30 PM Landmark Commission Erickson Conference Room April 8, 2021 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility April 8, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room April 8, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room April 12, 2021 4:00 PM Tree Commission Erickson Conference Room April 13, 2021 6:00 PM Annual Town Meeting Town Hall, 121 West Tompkins Street April 15, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room April 15, 2021 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office April 19, 2021 5:30 PM City Council and Township Trustees Council Chambers April 20, 2021 5:30 PM Planning & Zoning Commission Council Chambers April 26, 2021 6:00 PM 2% Foreign Fire Board Central Fire Station April 27, 2021 9:00 AM Police Pension Board of Trustees Erickson Conference Room April 27, 2021 2:00 PM Local Emergency Planning Committee Erickson Conference Room April 27, 2021 4:00 PM Golf Advisory Commission Erickson Conference Room May 3, 2021 5:30 PM City Council and Township Trustees Council Chambers May 4, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room May 4, 2021 10:30 AM Fire Pension Board of Trustees Erickson Conference Room May 4, 2021 5:30 PM Landmark Commission Erickson Conference Room May 6, 2021 4:30 PM Library Board Public Library, 40 East Simmons Street May 6, 2021 6:00 PM Community Relations Commission Erickson Conference Room May 10, 2021 4:00 PM Tree Commission Erickson Conference Room May 13, 2021 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility May 13, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room May 13, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room May 17, 2021 5:30 PM City Council and Township Trustees Council Chambers May 18, 2021 5:30 PM Planning & Zoning Commission Council Chambers May 20, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room May 25, 2021 4:00 PM Golf Advisory Commission Erickson Conference Room June 1, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room June 1, 2021 5:30 PM Landmark Commission Erickson Conference Room June 3, 2021 6:00 PM Community Relations Commission Erickson Conference Room June 7, 2021 5:30 PM City Council and Township Trustees Council Chambers June 10, 2021 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility June 10, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room June 10, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room June 14, 2021 4:00 PM Tree Commission Erickson Conference Room June 17, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room June 17, 2021 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office June 21, 2021 5:30 PM City Council and Township Trustees Council Chambers June 22, 2021 4:00 PM Golf Advisory Commission Erickson Conference Room June 22, 2021 5:30 PM Planning & Zoning Commission Council Chambers June 28, 2021 6:00 PM 2% Foreign Fire Board Central Fire Station July 1, 2021 4:30 PM Library Board Public Library, 40 East Simmons Street July 1, 2021 6:00 PM Community Relations Commission Erickson Conference Room Page 2 of 6 3DateTimeCommission Location July 6, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room July 6, 2021 *5:30 PM City Council and Township Trustees Council Chambers July 6, 2021 5:30 PM Landmark Commission Public Works Conference Room July 8, 2021 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility July 8, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room July 8, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room July 12, 2021 4:00 PM Tree Commission Erickson Conference Room July 15, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room July 19, 2021 5:30 PM City Council and Township Trustees Council Chambers July 20, 2021 5:30 PM Planning & Zoning Commission Council Chambers July 27, 2021 9:00 AM Police Pension Board of Trustees Erickson Conference Room July 27, 2021 4:00 PM Golf Advisory Commission Erickson Conference Room August 2, 2021 5:30 PM City Council and Township Trustees Council Chambers August 3, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room August 3, 2021 10:30 AM Fire Pension Board of Trustees Erickson Conference Room August 3, 2021 5:30 PM Landmark Commission Erickson Conference Room August 5, 2021 4:30 PM Library Board Public Library, 40 East Simmons Street August 5, 2021 6:00 PM Community Relations Commission Erickson Conference Room August 9, 2021 4:00 PM Tree Commission Erickson Conference Room August 12, 2021 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility August 12, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room August 12, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room August 16, 2021 5:30 PM City Council and Township Trustees Council Chambers August 19, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room August 19, 2021 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office August 23, 2021 6:00 PM 2% Foreign Fire Board Central Fire Station August 24, 2021 4:00 PM Golf Advisory Commission Erickson Conference Room August 24, 2021 5:30 PM Planning & Zoning Commission Council Chambers September 2, 2021 6:00 PM Community Relations Commission Erickson Conference Room September 7, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room September 7, 2021 *5:30 PM City Council and Township Trustees Council Chambers September 7, 2021 *5:30 PM Landmark Commission Public Works Conference Room September 9, 2021 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility September 9, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room September 9, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room September 13, 2021 4:00 PM Tree Commission Erickson Conference Room September 16, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room September 20, 2021 5:30 PM City Council and Township Trustees Council Chambers September 21, 2021 5:30 PM Planning & Zoning Commission Council Chambers September 28, 2021 4:00 PM Golf Advisory Commission Erickson Conference Room October 4, 2021 5:30 PM City Council and Township Trustees Council Chambers October 5, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room October 5, 2021 5:30 PM Landmark Commission Erickson Conference Room October 7, 2021 4:30 PM Library Board Public Library, 40 East Simmons Street October 7, 2021 6:00 PM Community Relations Commission Erickson Conference Room October 11, 2021 4:00 PM Tree Commission Erickson Conference Room October 14, 2021 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility October 14, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room October 14, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room October 18, 2021 10:00 AM Fire & Police Commission Erickson Conference Room October 18, 2021 5:30 PM City Council and Township Trustees Council Chambers Page 3 of 6 4DateTimeCommission Location October 19, 2021 5:30 PM Planning & Zoning Commission Council Chambers October 21, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room October 21, 2021 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office October 26, 2021 9:00 AM Police Pension Board of Trustees Erickson Conference Room October 26, 2021 2:00 PM Local Emergency Planning Committee Erickson Conference Room October 26, 2021 4:00 PM Golf Advisory Commission Erickson Conference Room November 1, 2021 5:30 PM City Council and Township Trustees Council Chambers November 2, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room November 2, 2021 10:30 AM Fire Pension Board of Trustees Erickson Conference Room November 2, 2021 5:30 PM Landmark Commission Erickson Conference Room November 4, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room November 4, 2021 4:30 PM Library Board Public Library, 40 East Simmons Street November 4, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room November 4, 2021 6:00 PM Community Relations Commission Erickson Conference Room November 8, 2021 4:00 PM Tree Commission Erickson Conference Room November 10, 2021 *1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility November 15, 2021 5:30 PM City Council and Township Trustees Council Chambers November 18, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room November 23, 2021 4:00 PM Golf Advisory Commission Erickson Conference Room November 23, 2021 5:30 PM Planning & Zoning Commission Council Chambers December 2, 2021 6:00 PM Community Relations Commission Erickson Conference Room December 6, 2021 5:30 PM City Council and Township Trustees Council Chambers December 7, 2021 9:30 AM Façade Advisory Committee Erickson Conference Room December 7, 2021 5:30 PM Landmark Commission Erickson Conference Room December 9, 2021 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility December 9, 2021 4:30 PM Galesburg Youth Commission Erickson Conference Room December 9, 2021 5:30 PM Overall Code Review Commission Erickson Conference Room December 13, 2021 4:00 PM Tree Commission Erickson Conference Room December 16, 2021 8:30 AM Business District Development & Redevelopment Erickson Conference Room December 16, 2021 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office December 20, 2021 5:30 PM City Council and Township Trustees Council Chambers December 21, 2021 5:30 PM Planning & Zoning Commission Council Chambers December 27, 2021 6:00 PM 2% Foreign Fire Board Central Fire Station Page 4 of 6 CITY OF GALESBURG CALENDAR FOR FISCAL YEAR 2021 ________________________________________________________________________________________________________________________________________________________________________________________________________________________ Meeting Dates – 2021 Page 5 of 6 MEETING DAYS OF COUNCIL, COMMITTEES AND COMMISSIONS 1st and 3rd Monday City Council, 5:30 p.m., Council Chambers, 55 West Tompkins Street 1st Monday Fire Pension Board of Trustees, 10:30 a.m., Erickson Conference Room, meets February, May, August and November 1st Tuesday Façade Advisory Committee, 9:30 a.m., Erickson Conference Room 1st Tuesday Landmark Commission, 5:30 p.m., Erickson Conference Room 1st Thursday Library Board, 4:30 p.m., Public Library, 40 East Simmons Street 1st Thursday Community Relations Commission, 6:00 p.m., Erickson Conference Room 2nd Monday Tree Commission, 4:00 p.m., Erickson Conference Room 2nd Thursday Public Transportation Advisory Commission, 1:00 p.m., Transit Maintenance Facility 2nd Thursday Galesburg Youth Commission, 4:30 p.m., Erickson Conference Room 2nd Thursday Overall Code Review Commission, 5:30 p.m., Erickson Conference Room 3rd Monday Fire and Police Commission, 10:00 a.m., Erickson Conference Room, bi-monthly 3rd Thursday Business District Development & Redevelopment, 8:30 a.m., Erickson Conference Room 3rd Thursday Galesburg/Knox Emergency Telephone Systems Board, 9:00 a.m., Police Chief’s Office, bi- monthly 4th Monday 2% Foreign Fire Board, 6:00 p.m., Central Fire Station, bi-monthly 4th Tuesday Golf Advisory Commission, 4:00 p.m., Erickson Conference Room, with no meetings in December, January and February 4th Tuesday Local Emergency Planning Committee, 2:00 p.m., Erickson Conference Room Bi-annually April and October 2nd to Last Tuesday Planning & Zoning Commission, 5:30 p.m., Council Chambers Last Tuesday Police Pension Board of Trustees, 9:00 a.m., Basement Conference Room, meets January, April, July and October ________________________________________________________________________________________________________________________________________________________________________________________________________________________ Meeting Dates – 2021 Page 6 of 6 HOLIDAYS OBSERVED BY THE CITY NEW YEAR’S DAY MARTIN LUTHER KING BIRTHDAY GOOD FRIDAY FEDERAL MEMORIAL DAY ½ DAY ON CHRISTMAS EVE INDEPENDENCE DAY LABOR DAY VETERAN’S DAY THANKSGIVING AND DAY AFTER CHRISTMAS DAY User: Printed:12/15/2020 - 4:52PM tmiller Transactions by Account Batch:00021.12.2020 Accounts Payable Account Number Vendor AmountDescription PO NoDate 001-0000-10407-00 Rydin Sign & Decal 100 Placards 693.42 693.4212/15/2020 001-0000-10407-00 CenturyLink 10/20 Service - Election 71.66 71.6610/31/2020 001-0000-10407-00 Amanda Jennings Cell Phone Allow - AJennings 19.50 19.5011/30/2020 001-0000-10407-00 Stratus Networks, Inc 12/20 Service 469.62 469.6212/15/2020 001-0000-10407-00 Stratus Networks, Inc 12/20 Service - Township Assessor 69.46 69.4612/15/2020 001-0000-10407-00 Stratus Networks, Inc 12/20 Service - Teen Court 12.30 12.3012/15/2020 001-0000-10407-00 Stratus Networks, Inc 12/20 Service - General Assistance 39.21 39.2112/15/2020 001-0000-10407-00 Stratus Networks, Inc 12/20 Service - Election 36.82 36.8212/15/2020 001-0000-10701-00 Knox County Humane Society Animal Control Contract 01/21 20,698.00 0000091576 20,698.0012/15/2020 001-0000-10701-00 Galesburg Lions Club 2021 Lions Club Dues - RHovind 100.00 100.0012/15/2020 001-0000-10701-00 Galesburg Lions Club 2021 Lions Club Dues - RIdle 100.00 100.0012/15/2020 001-0000-10701-00 Galesburg Lions Club 2021 Lions Club Dues - DHostens 100.00 100.0012/15/2020 001-0000-10701-00 IBM Corporation 01/21-11/21 IM MaaS360 Essentials Suite subscriptions 727.65 727.6512/15/2020 001-0000-10801-00 Advance Auto Parts Bulbs 6.00 6.0012/15/2020 001-0000-10801-00 Advance Auto Parts Fuse holder 17.80 17.8012/15/2020 001-0000-10801-00 Advance Auto Parts Toggle switch 22.92 22.9212/15/2020 001-0000-10802-00 Herr Petroleum Corp 8000 gal reg n/l 12,950.44 0000091583 12,950.4412/15/2020 001-0000-20101-00 WHISKEY BARREL LLC 01/20 Refund of tax overpayment 7.50 7.5012/15/2020 001-0000-20101-00 JALISCO MEXICAN RESTAURANT 04/20 Refund of tax overpayment 9.42 9.4212/15/2020 001-0000-20101-00 EL RANCHERITO 03/20 Refund for tax overpayment 16.06 16.0612/15/2020 001-0000-20101-00 LA MESA INN 10/20 Refund of tax overpayment 16.14 16.1412/15/2020 001-0000-20101-00 La Casita LLC 01/20 Refund of tax overpayment 9.61 9.6112/15/2020 001-0000-20101-00 JIMMYS PIZZA 07/20 Refund of tax overpayment 16.59 16.5912/15/2020 001-0000-20101-00 KOREANA RESTAURANT 01/20 Refund of tax overpayment 3.94 3.9412/15/2020 001-0000-20101-00 MONKEY BUSINESS 01/20 Refund of tax overpayment 2.86 2.8612/15/2020 001-0000-20101-00 LANDMARK CAFE LLC 09/20 Refund of tax overpayment 50.48 50.4812/15/2020 001-0000-20101-00 MADCHASE, LLC 01/20 Refund of tax overpayment 2.07 2.0712/15/2020 001-0000-37900-00 CenturyLink 10/20 Service -6.51-6.5110/31/2020 001-0000-37900-00 Stratus Networks, Inc 12/20 Service -14.35-14.3512/15/2020 $36,248.61Subtotal for Division: 0000 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 1 20-8023 Account Number Vendor AmountDescription PO NoDate 001-0105-54000-00 Stratus Networks, Inc 12/20 Service 11.18 11.1812/15/2020 001-0105-54000-00 Wayne Allen Internet Allowance 30.00 30.0011/30/2020 001-0105-54000-00 Bradley Hix Cell Phone Allowance 39.00 39.0011/30/2020 001-0105-54500-00 Galesburg Area Chamber of Commerce Annual Thanksgiving Luncheon - CAndersen, LHillery 40.00 40.0012/15/2020 $120.18Subtotal for Division: 0105 001-0110-54000-00 CenturyLink 10/20 Service 33.40 33.4010/31/2020 001-0110-54000-00 Todd Thompson Cell Phone Allowance 39.00 39.0011/30/2020 001-0110-54000-00 Stratus Networks, Inc 12/20 Service 30.52 30.5212/15/2020 $102.92Subtotal for Division: 0110 001-0115-51000-00 Knox County Recorders Office 11/20 Laredo 20.90 20.9012/15/2020 001-0115-54000-00 CenturyLink 10/20 Service 32.42 32.4210/31/2020 001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 39.00 39.0011/30/2020 001-0115-54000-00 Stratus Networks, Inc 12/20 Service 67.11 67.1112/15/2020 001-0115-61000-00 Office Specialists, Inc.Folders 9.59 9.5912/15/2020 001-0115-61000-00 Office Specialists, Inc.Labels 20.17 20.1712/15/2020 $189.19Subtotal for Division: 0115 001-0120-51000-00 Ryan Berger Reimburse for moving expenses 162.00 162.0012/15/2020 001-0120-54000-00 Stratus Networks, Inc 12/20 Service 22.37 22.3712/15/2020 $184.37Subtotal for Division: 0120 001-0145-51000-00 Petentler Investigations Summons 101.20 101.2012/15/2020 001-0145-51000-00 Tazewell County Sheriff's Office Summons - Bellemey 24.50 24.5012/15/2020 001-0145-51010-00 James M Kelly, Attorney 11/20 Legal Service 66.00 66.0012/15/2020 001-0145-51010-00 James M Kelly, Attorney 11/20 Legal Service 495.00 495.0012/15/2020 001-0145-54000-00 Bradley Nolden Cell Phone Allowance 39.00 39.0011/30/2020 001-0145-54000-00 Stratus Networks, Inc 12/20 Service 11.18 11.1812/15/2020 $736.88Subtotal for Division: 0145 001-0160-47755-00 ICMA-RC FY2020 OPEB Contributions 109,970.00 109,970.0012/15/2020 001-0160-51500-00 Register Mail, Inc.Bid Notices 155.54 155.5412/15/2020 001-0160-59523-00 Galesburg Downtown Council 2019 Property Tax Levy - Maint 69.76 69.7612/15/2020 001-0160-59523-00 Galesburg Downtown Council 2019 Property Tax Levy - Addl Maint 104.67 104.6712/15/2020 001-0160-59523-00 Galesburg Downtown Council 2019 Property Tax Levy Interest - Maint 2.36 2.3612/15/2020 001-0160-59523-00 Galesburg Downtown Council 2019 Property Tax Levy Interest - Addl Maint 3.53 3.5312/15/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 2 Account Number Vendor AmountDescription PO NoDate 001-0160-59523-00 Galesburg Downtown Council Replacement Tax Pmt 2020 FY 868.69 868.6912/15/2020 $111,174.55Subtotal for Division: 0160 001-0205-51000-00 US Sterling Capital Corp., Inc.GBC International Bank 240.00 240.0012/15/2020 001-0205-54000-00 CenturyLink 10/20 Service 64.97 64.9710/31/2020 001-0205-54000-00 Gloria Osborn Cell Phone Allowance 39.00 39.0011/30/2020 001-0205-54000-00 Stratus Networks, Inc 12/20 Service 100.72 100.7212/15/2020 001-0205-54500-00 Tanya Billeter Meal while working through lunch 12.57 12.5712/15/2020 $457.26Subtotal for Division: 0205 001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 39.00 39.0011/30/2020 001-0207-54000-00 Orlando Lucero Cell Phone Allowance 39.00 39.0011/30/2020 001-0207-54000-00 Stratus Networks, Inc 12/20 Service 33.55 33.5512/15/2020 001-0207-54000-00 Lewis Doney II Cell Phone Allowance 39.00 39.0011/30/2020 001-0207-55800-00 Galesburg Communications, Inc.Installed new wireless dish on Rec bldg 265.00 265.0012/15/2020 001-0207-61700-00 Revize, LLC 50% portion of the website replacement - MIS 7,350.00 0000091788 7,350.0012/15/2020 001-0207-61700-00 Cummins Sale & Service Install/set up PC500 Network 1,422.44 1,422.4412/15/2020 $9,187.99Subtotal for Division: 0207 001-0305-54000-00 Stratus Networks, Inc 12/20 Service 39.15 39.1512/15/2020 001-0305-61000-00 Office Specialists, Inc.2 Chairs 690.69 690.6912/15/2020 $729.84Subtotal for Division: 0305 001-0306-51000-00 Knox County Recorders Office 11/20 Laredo 20.90 20.9012/15/2020 001-0306-54000-00 Stratus Networks, Inc 12/20 Service 95.07 95.0712/15/2020 001-0306-54000-00 Robert Elsbury Cell Phone Allowance 33.00 33.0011/30/2020 001-0306-54000-00 Richard Slagel Cell Phone Allowance 33.00 33.0011/30/2020 001-0306-54000-00 Rory Speidel Cell Phone Allowance 33.00 33.0011/30/2020 001-0306-54500-00 ICCA - IL Council of Code Administrators ICCA preferred provider training 40.00 40.0012/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up trash & debris - 526 W South St 292.50 292.5012/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up trash & debris - 241 Maple Ave 1,525.00 1,525.0012/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up trash & debris - 559 Union 140.00 140.0012/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up trash and debris - 213 Pine St 140.00 140.0012/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up trash & debris - 643 Day 115.00 115.0012/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up trash & debris - 1007 E South St 770.00 770.0012/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up trash and debris - 119 Laurel Ave 120.00 120.0012/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up trash & debris - 820 E Fifth St 155.00 155.0012/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up matress and box spring - 230 Madison 60.00 60.0012/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up couch - Hancock St 40.00 40.0012/15/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 3 Account Number Vendor AmountDescription PO NoDate 001-0306-55400-00 Kendall Zimmerman Pick up trash & debris - 863 Lincoln St 1,197.70 1,197.7012/15/2020 001-0306-55400-00 Kendall Zimmerman Pickup outside storage - 276 N Pearl 255.00 255.0012/15/2020 001-0306-55400-00 Werner Restoraton Services, Inc.Board up 819 Peck St 406.79 406.7912/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up trash and debris - 61 N Elm 72.50 72.5012/15/2020 001-0306-55400-00 Werner Restoraton Services, Inc.Board up 559 Union St 317.76 317.7612/15/2020 001-0306-55400-00 Werner Restoraton Services, Inc.Board up 566 Hawthorne 696.51 696.5112/15/2020 001-0306-55400-00 Werner Restoraton Services, Inc.Board up 1625 E Fremont St 1,205.51 1,205.5112/15/2020 001-0306-55400-00 Werner Restoraton Services, Inc.Board up 820 E Fifth St 329.54 329.5412/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up trash & debris - E North turn around 40.00 40.0012/15/2020 001-0306-55400-00 Werner Restoraton Services, Inc.Board up 61 N Elm St 482.54 482.5412/15/2020 001-0306-55400-00 Werner Restoraton Services, Inc.Board up 481 E Third St 393.51 393.5112/15/2020 001-0306-55400-00 Kendall Zimmerman Pickup outside storage and trash - 56 Fulton 867.50 867.5012/15/2020 001-0306-55400-00 Kendall Zimmerman Pick up chair - 208 Pine 40.00 40.0012/15/2020 001-0306-61000-00 Office Specialists, Inc.Chair 300.00 300.0012/15/2020 $10,217.33Subtotal for Division: 0306 001-0309-54000-00 CenturyLink 10/20 Service 32.42 32.4210/31/2020 $32.42Subtotal for Division: 0309 001-0410-51000-00 Knox County Recorders Office 11/20 Laredo 20.90 20.9012/15/2020 001-0410-54000-00 Aaron Gavin Cell Phone Allowance 33.00 33.0011/30/2020 001-0410-54000-00 Malinda Davis Cell Phone Allowance 33.00 33.0011/30/2020 001-0410-54000-00 Brian Vorva Cell Phone Allowance 33.00 33.0011/30/2020 001-0410-54000-00 Stratus Networks, Inc 12/20 Service 89.48 89.4812/15/2020 001-0410-54000-00 Wayne Carl Cell Phone Allowance 33.00 33.0011/30/2020 001-0410-54000-00 CenturyLink 10/20 Service 16.21 16.2110/31/2020 001-0410-54000-00 Jamie West Cell Phone Allowance 33.00 33.0011/30/2020 $291.59Subtotal for Division: 0410 001-0445-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 3.44 3.4412/15/2020 001-0445-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 6.27 6.2712/15/2020 001-0445-54000-00 Stratus Networks, Inc 12/20 Service 46.83 46.8312/15/2020 001-0445-54000-00 CenturyLink 10/20 Service 32.42 32.4210/31/2020 001-0445-55500-00 Lynch Waste Oil Service Dispose/recycle fuel 45.00 45.0012/15/2020 001-0445-55700-00 Royal Cleaning Services 12/20 Cleaning 200.00 200.0012/15/2020 001-0445-55700-00 Four Seasons Pest Control 11/20 Service 15.00 15.0012/15/2020 001-0445-55700-00 Four Seasons Pest Control 11/20 Service 30.00 30.0012/15/2020 001-0445-55700-00 IL Oil Marketing Equipment, Inc.Replaced breakaway valve 1,686.30 1,686.3012/15/2020 001-0445-57500-00 Aramark Uniform Serv. Inc.12/20 Service 48.16 48.1612/15/2020 001-0445-57500-00 Aramark Uniform Serv. Inc.11/20 Service 48.16 48.1612/15/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 4 Account Number Vendor AmountDescription PO NoDate 001-0445-62500-00 Midwest Transit Equipment, Inc.IB Switch #463 54.09 54.0912/15/2020 001-0445-62500-00 Yemm Ford, Inc Seat Belt #607 80.19 80.1912/15/2020 001-0445-62500-00 Midwest Transit Equipment, Inc.Lift Arm Assy #462 452.34 452.3412/15/2020 001-0445-63000-00 Advance Auto Parts Coupler 5.39 5.3912/15/2020 $2,753.59Subtotal for Division: 0445 001-0450-49500-00 John Whetstine 2020 education reimbursement 150.00 150.0012/15/2020 001-0450-49500-00 Justin McNaught 2020 Tuition Reimbursement 300.00 300.0012/15/2020 001-0450-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 68.90 68.9012/15/2020 001-0450-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 34.49 34.4912/15/2020 001-0450-54000-00 JR Knaack Cell Phone Allowance 33.00 33.0011/30/2020 001-0450-54000-00 CenturyLink 10/20 Service 64.83 64.8310/31/2020 001-0450-54000-00 Justin McNaught Cell Phone Allowance 33.00 33.0011/30/2020 001-0450-54000-00 Stratus Networks, Inc 12/20 Service 41.71 41.7112/15/2020 001-0450-55500-00 Nichols Diesel Service, Inc.Repairs to #109 4,167.95 4,167.9512/15/2020 001-0450-55700-00 Four Seasons Pest Control 11/20 Service 15.00 15.0012/15/2020 001-0450-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 799.30 799.3012/15/2020 001-0450-65000-00 Office Specialists, Inc.Towels 37.11 37.1112/15/2020 $5,745.29Subtotal for Division: 0450 001-0510-51000-00 Bridgeway 176 lbs secure document destruction 26.40 26.4012/15/2020 001-0510-51000-00 UIC Analytical Forensic Testing Laboratory Blood Testing 180.00 180.0012/15/2020 001-0510-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 3.14 3.1412/15/2020 001-0510-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 3.44 3.4412/15/2020 001-0510-54000-00 Daniel Hostens Cell Phone Allowance 33.00 33.0011/30/2020 001-0510-54000-00 Jason Shaw Cell Phone Allowance 33.00 33.0011/30/2020 001-0510-54000-00 Russell Idle Cell Phone Allowance 39.00 39.0011/30/2020 001-0510-54000-00 William T. Boynton Cell Allowance 33.00 33.0011/30/2020 001-0510-54000-00 Bryan Anderson Cell Phone Allowance 33.00 33.0011/30/2020 001-0510-54000-00 Stratus Networks, Inc 12/20 Service 225.79 225.7912/15/2020 001-0510-54000-00 Darrin Worsfold Cell Phone Allowance 33.00 33.0011/30/2020 001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 33.00 33.0011/30/2020 001-0510-54000-00 Ryne Sage Cell Phone Allowance 33.00 33.0011/30/2020 001-0510-54000-00 Kevin Legate Cell Phone Allowance 33.00 33.0011/30/2020 001-0510-54000-00 CenturyLink 10/20 Service 269.31 269.3110/31/2020 001-0510-54000-00 Patrick Kisler Cell Phone Allowance 33.00 33.0011/30/2020 001-0510-61000-00 Office Specialists, Inc.paper towels 118.61 118.6112/15/2020 001-0510-61000-00 Office Specialists, Inc.misc supplies 155.60 155.6012/15/2020 001-0510-62500-00 Advance Auto Parts Grommet #6 4.16 4.1612/15/2020 001-0510-62500-00 Advance Auto Parts Grommet #6 16.64 16.6412/15/2020 001-0510-67500-00 Ray O'Herron Co., Inc.Shirt - D Williams 62.04 62.0412/15/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 5 Account Number Vendor AmountDescription PO NoDate 001-0510-67500-00 Ray O'Herron Co., Inc.2 Shirts - K Legate 167.82 167.8212/15/2020 001-0510-67500-00 Ray O'Herron Co., Inc.4 batons 416.44 416.4412/15/2020 001-0510-69000-00 Ray O'Herron Co., Inc.2 Weaponlights 546.97 546.9712/15/2020 $2,532.36Subtotal for Division: 0510 001-0525-54700-00 Royce Kunkle 11/20 Mileage Reimbursement 43.13 43.1312/15/2020 $43.13Subtotal for Division: 0525 001-0550-47755-00 ICMA-RC FY2020 OPEB Contributions 4,125.00 4,125.0012/15/2020 001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 39.00 39.0011/30/2020 001-0550-54000-00 Amanda Jennings Cell Allowance 19.50 19.5011/30/2020 001-0550-54000-00 Stratus Networks, Inc 12/20 Service 99.73 99.7312/15/2020 001-0550-54000-00 CenturyLink 10/20 Service 785.05 785.0510/31/2020 001-0550-61000-00 Office Specialists, Inc.Desk pad 40.26 40.2612/15/2020 001-0550-61000-00 Office Specialists, Inc.Paper, Labels 198.86 198.8612/15/2020 001-0550-85500-00 Knox County Sheriff's Department 12/20 Share of Ambulance Service 674.82 674.8212/15/2020 $5,982.22Subtotal for Division: 0550 001-0605-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 68.98 68.9812/15/2020 001-0605-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 89.57 89.5712/15/2020 001-0605-54000-00 CenturyLink 10/20 Service 216.62 216.6210/31/2020 001-0605-54000-00 Bradley Stevenson Cell Phone Allowance 33.00 33.0011/30/2020 001-0605-54000-00 Stratus Networks, Inc 12/20 Service 259.57 259.5712/15/2020 001-0605-54000-00 Randy Hovind Cell Phone Allowance 39.00 39.0011/30/2020 001-0605-54000-00 Derek Perry Cell Phone Allowance 33.00 33.0011/30/2020 001-0605-54000-00 David Farrell Cell Phone Allowance 33.00 33.0011/30/2020 001-0605-55500-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 65.00 65.0012/15/2020 001-0605-55800-00 IBM Corporation 12/20 IM MaaS360 Essentials Suite subscriptions 66.15 66.1512/15/2020 001-0605-65000-00 Office Specialists, Inc.Disinfecting wipes 35.99 35.9912/15/2020 001-0605-65000-00 Office Specialists, Inc.Liners, Paper towels, cleaner 102.37 102.3712/15/2020 001-0605-65000-00 Office Specialists, Inc.Laundry Detergent, Mop/broom holder 123.66 123.6612/15/2020 001-0605-65000-00 Office Specialists, Inc.misc supplies 36.24 36.2412/15/2020 001-0605-67500-00 J. Andrew O'Daniel Composite toe boots 85.60 85.6012/15/2020 001-0605-67500-00 Midwest Uniform Supply, Inc 2 Ball caps - B Gleason 30.00 30.0012/15/2020 001-0605-67500-00 Ray O'Herron Co., Inc.Namebar, 2 Collar brass - Pendergast 63.13 63.1312/15/2020 001-0605-67500-00 David Farrell Safety toe boots 65.54 65.5412/15/2020 001-0605-67500-00 Midwest Uniform Supply, Inc 2 tshirts - J Pedigo 39.00 39.0012/15/2020 001-0605-67500-00 Midwest Uniform Supply, Inc 3 tshirts - A Spataro 42.00 42.0012/15/2020 001-0605-67500-00 Nicholas Walters Composite toe boots, 4 pairs of shorts 250.00 250.0012/15/2020 001-0605-67500-00 Midwest Uniform Supply, Inc 2 pairs of pants - A O'Daniel 79.98 79.9812/15/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 6 Account Number Vendor AmountDescription PO NoDate 001-0605-67500-00 Midwest Uniform Supply, Inc Ball cap, Stocking hat, 5 tshirts - A McKillip 95.00 95.0012/15/2020 001-0605-67500-00 Midwest Uniform Supply, Inc Ball cap - B Johnson 15.00 15.0012/15/2020 001-0605-67500-00 Midwest Uniform Supply, Inc Turtleneck jobshirt - J Cypert 74.99 74.9912/15/2020 001-0605-67500-00 Midwest Uniform Supply, Inc 2 stocking caps, 2 tshirts - Spataro 63.00 63.0012/15/2020 $2,105.39Subtotal for Division: 0605 001-0630-52000-00 Ameren Illinois 10/20 Electricity #0893052014 43.51 43.5110/31/2020 001-0630-52000-00 Ameren Illinois 11/20 Electricity #0893052014 44.87 44.8711/30/2020 001-0630-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 3.44 3.4412/15/2020 $91.82Subtotal for Division: 0630 $188,926.93Subtotal for Fund: 001 011-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - Portland Cement Concrete 108.00 0000091607 108.0012/15/2020 011-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - Portland Cement Concrete 116.00 0000091607 116.0012/15/2020 011-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - Portland Cement Concrete 348.00 0000091607 348.0012/15/2020 $572.00Subtotal for Division: 0000 $572.00Subtotal for Fund: 011 013-0000-20103-00 JC Dillion Inc - Syrberus Retainage - Lead Service Line Rplcmnt- Rnd 4 -25,023.35-25,023.3512/15/2020 013-0000-51000-00 Bruner, Cooper and Zuck, Inc.Preparation of bid documents and construction engineering servic 4,214.97 0000091431 4,214.9712/15/2020 013-0000-51000-00 Bruner, Cooper and Zuck, Inc.Engineering agreement for the preparation of bid documents and p 2,692.90 0000091684 2,692.9012/15/2020 013-0000-83100-00 JC Dillion Inc - Syrberus Lead Service Line Replacement - Rnd 4 250,233.50 0000091640 250,233.5012/15/2020 $232,118.02Subtotal for Division: 0000 $232,118.02Subtotal for Fund: 013 014-0000-51000-00 Thouvenot, Wade & Moerchen, Inc Lidar Topo Survey on Kellogg St from Dayton to Park Lane 5,600.00 0000091759 5,600.0012/15/2020 014-0000-55700-00 Lambasio, Inc.Repair sewer line 205 Phillips St 3,198.00 3,198.0012/15/2020 014-0000-62500-00 Advance Auto Parts Hydraulic filter #301 13.64 13.6412/15/2020 014-0000-62500-00 Centre State International Trucks, Inc Air valve #107 29.76 29.7612/15/2020 014-0000-62500-00 Centre State International Trucks, Inc Heat shield #109 86.18 86.1812/15/2020 014-0000-62500-00 Centre State International Trucks, Inc Pressure sensor #107 57.41 57.4112/15/2020 014-0000-62500-00 Map Automotive of Peoria Harness #141 26.93 26.9312/15/2020 014-0000-62500-00 Advance Auto Parts Heat shrink 4.89 4.8912/15/2020 014-0000-62500-00 Napa Auto Parts Hydraulic Filter #301 25.29 25.2912/15/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 7 Account Number Vendor AmountDescription PO NoDate 014-0000-62500-00 Napa Auto Parts Heat Shrink #101 9.38 9.3812/15/2020 014-0000-62500-00 Mutual Wheel Co., Inc.Clamp #109 19.49 19.4912/15/2020 014-0000-62500-00 Yemm Ford, Inc Instrument Cluster #142 432.73 432.7312/15/2020 014-0000-62500-00 Nichols Diesel Service, Inc.Fitting #107 13.53 13.5312/15/2020 014-0000-62500-00 Centre State International Trucks, Inc Pressure sensor #109 57.41 57.4112/15/2020 014-0000-64500-00 Galesburg Electric, Inc.Misc supplies 34.73 34.7312/15/2020 014-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - CLSM 594.00 0000091610 594.0012/15/2020 014-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - CLSM 58.00 0000091610 58.0012/15/2020 014-0000-66000-00 Galesburg Builders Supply, Inc 2020 Fill Materials - CLSM 203.00 0000091610 203.0012/15/2020 014-0000-66500-00 Galesburg Electric, Inc.Duct tape, drill, receptacle 49.35 49.3512/15/2020 014-0000-66500-00 Galesburg Electric, Inc.Screwdriver set with case 26.24 26.2412/15/2020 $10,539.96Subtotal for Division: 0000 $10,539.96Subtotal for Fund: 014 016-0000-54000-00 Paul Vannaken Cell Phone Allowance 33.00 33.0011/30/2020 016-0000-54000-00 Mark McLaughlin Cell Allowance 33.00 33.0011/30/2020 016-0000-54000-00 Kyle A Winbigler Cell Phone Allowance 33.00 33.0011/30/2020 016-0000-54000-00 Travis Smith Cell Phone Allowance 33.00 33.0011/30/2020 016-0000-54000-00 Lane Mings Cell Phone Allowance 33.00 33.0011/30/2020 016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 33.00 33.0011/30/2020 016-0000-62500-00 Ray O'Herron Co., Inc.2 micropulse ultras blue/white 145.46 145.4612/15/2020 016-0000-71000-00 Ray O'Herron Co., Inc.Gamber Johnson 7170-0822-00 Utility Console Box as per bid 5,688.00 0000091725 5,688.0012/15/2020 $6,031.46Subtotal for Division: 0000 $6,031.46Subtotal for Fund: 016 018-0000-47755-00 ICMA-RC FY2020 OPEB Contributions 515.00 515.0012/15/2020 018-0000-55500-00 Altorfer Inc.IDOT generator service level 1 1,055.00 1,055.0012/15/2020 018-0000-62500-00 Centre State International Trucks, Inc Exhaust pipe #131 649.27 649.2712/15/2020 $2,219.27Subtotal for Division: 0000 $2,219.27Subtotal for Fund: 018 019-0000-10701-00 Johnson Controls Fire Protection LP 2021 Dry Sprinkler Contract 2,014.02 2,014.0212/15/2020 019-0000-10701-00 Johnson Controls Fire Protection LP 2021 Fire Alarm Contract 2,663.80 2,663.8012/15/2020 019-0000-10701-00 Johnson Controls Fire Protection LP 2021 Fire Alarm Contract 2,450.51 2,450.5112/15/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 8 Account Number Vendor AmountDescription PO NoDate $7,128.33Subtotal for Division: 0000 019-1905-47755-00 ICMA-RC FY2020 OPEB Contributions 11,240.00 11,240.0012/15/2020 019-1905-51500-00 WMOI - FM Radio Ads 250.00 250.0012/15/2020 019-1905-51500-00 Sebis Direct Inc Printing of recreation flyer 401.66 401.6612/15/2020 019-1905-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 583.00 583.0012/15/2020 019-1905-51500-00 Register Mail, Inc.Bid Notices 257.26 257.2612/15/2020 019-1905-54000-00 Stratus Networks, Inc 12/20 Service 64.08 64.0812/15/2020 019-1905-54000-00 Lauren Dynes Cell Allowance 33.00 33.0011/30/2020 019-1905-54000-00 Chelsea Moberg Cell Phone Allowance 33.00 33.0011/30/2020 019-1905-54000-00 Anthony Oligney-Estill Cell Phone Allowance 39.00 39.0011/30/2020 019-1905-54000-00 CenturyLink 10/20 Service 32.42 32.4210/31/2020 019-1905-59511-00 Galesburg Tourism Fund 11/20 Tourism agreement 15,833.33 15,833.3312/15/2020 019-1905-59511-00 Galesburg Tourism Fund 09/20 Tourism agreement 15,833.33 15,833.3312/15/2020 019-1905-59528-00 Galesburg Community Foundation 10/20 2% Hotel/Motel Tax Pmt 17,075.66 17,075.6612/15/2020 019-1905-59537-00 Knox Civic Center Authority 10/20 2% Hotel/Motel Tax Pmts 8,987.17 8,987.1712/15/2020 $70,662.91Subtotal for Division: 1905 019-1910-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 62.71 62.7112/15/2020 019-1910-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 68.90 68.9012/15/2020 019-1910-54000-00 Stratus Networks, Inc 12/20 Service 19.34 19.3412/15/2020 019-1910-54000-00 CenturyLink 10/20 Service 162.08 162.0810/31/2020 019-1910-55700-00 Basio Plumbing Heating & Cooling Cleared drain, ran camera 682.01 682.0112/15/2020 $995.04Subtotal for Division: 1910 019-1911-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 122.28 122.2812/15/2020 019-1911-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 134.35 134.3512/15/2020 019-1911-54000-00 Stratus Networks, Inc 12/20 Service 77.36 77.3612/15/2020 019-1911-55700-00 Four Seasons Pest Control 11/20 Service 30.00 30.0012/15/2020 019-1911-57500-00 Aramark Uniform Serv. Inc.11/20 Service 15.00 15.0012/15/2020 019-1911-65000-00 Office Specialists, Inc.liners 31.24 31.2412/15/2020 019-1911-66000-00 Galesburg Electric, Inc.Recycle bulbs 15.75 15.7512/15/2020 $425.98Subtotal for Division: 1911 019-1915-52000-00 Ameren Illinois 11/20 Electricity #7756699015 375.52 375.5211/30/2020 019-1915-52300-00 Ameren Illinois 11/20 Heat #0883556016 128.65 128.6511/30/2020 019-1915-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 248.05 248.0512/15/2020 019-1915-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 2,508.33 2,508.3312/15/2020 019-1915-54000-00 Don Miles Cell Phone Allowance 33.00 33.0011/30/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 9 Account Number Vendor AmountDescription PO NoDate 019-1915-54000-00 Michael Markley Cell Phone Allowance 33.00 33.0011/30/2020 019-1915-54000-00 Travis Huffman Cell Phone Allowance 33.00 33.0011/30/2020 019-1915-54000-00 Jason Asbury Cell Phone Allowance 33.00 33.0011/30/2020 019-1915-54000-00 Stratus Networks, Inc 12/20 Service 41.71 41.7112/15/2020 019-1915-54000-00 CenturyLink 10/20 Service 32.42 32.4210/31/2020 019-1915-55700-00 Dowers Roofing, Inc.Repair leaks at Hawthorne Center Maint Bldg 1,650.00 1,650.0012/15/2020 019-1915-55700-00 Knox County Landfill 11/20 Service 53.43 53.4312/15/2020 019-1915-55700-00 Royal Cleaning Services 12/20 Cleaning 441.00 441.0012/15/2020 019-1915-55700-00 J.P. Benbow, Inc.Repairs to unit heater 98.00 98.0012/15/2020 019-1915-57500-00 Aramark Uniform Serv. Inc.11/20 Service 45.40 45.4012/15/2020 019-1915-57500-00 Aramark Uniform Serv. Inc.12/20 Service 39.88 39.8812/15/2020 019-1915-62500-00 Martin Sullivan, Inc Actuator #532 312.72 312.7212/15/2020 019-1915-62500-00 Mutual Wheel Co., Inc.Tube Steps #544 294.69 294.6912/15/2020 019-1915-62510-00 Herr Petroleum Corp 341.6 gal diesel #2, 322.9 gal reg unleaded 1,229.92 0000091579 1,229.9212/15/2020 019-1915-66000-00 Galesburg Builders Supply, Inc.10.38 ton CA-6 stone 170.75 170.7512/15/2020 019-1915-66000-00 Galesburg Electric, Inc.Misc supplies 86.48 86.4812/15/2020 $7,888.95Subtotal for Division: 1915 019-1920-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 43.90 43.9012/15/2020 019-1920-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 27.56 27.5612/15/2020 019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 33.00 33.0011/30/2020 019-1920-54000-00 CenturyLink 10/20 Service 56.33 56.3310/31/2020 019-1920-54000-00 Stratus Networks, Inc 12/20 Service 30.52 30.5212/15/2020 019-1920-57500-00 Aramark Uniform Serv. Inc.11/20 Service 7.00 7.0012/15/2020 019-1920-57500-00 Aramark Uniform Serv. Inc.12/20 Service 7.00 7.0012/15/2020 019-1920-61000-00 Office Specialists, Inc.Earplugs 35.14 35.1412/15/2020 019-1920-61000-00 Office Specialists, Inc.Air Freshener, pencils, calculators 37.22 37.2212/15/2020 019-1920-64000-00 HORNUNG'S GOLF PRODUCTS, INC Leather gloves 178.96 178.9612/15/2020 019-1920-64000-00 HORNUNG'S GOLF PRODUCTS, INC Leather gloves 153.62 153.6212/15/2020 019-1920-64125-00 Boxcar Express Sandwiches 513.90 513.9012/15/2020 $1,124.15Subtotal for Division: 1920 019-1925-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 10.33 10.3312/15/2020 019-1925-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 94.06 94.0612/15/2020 019-1925-54000-00 Stratus Networks, Inc 12/20 Service 11.18 11.1812/15/2020 $115.57Subtotal for Division: 1925 019-1935-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 6.89 6.8912/15/2020 019-1935-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 12.54 12.5412/15/2020 019-1935-54000-00 Stratus Networks, Inc 12/20 Service 44.74 44.7412/15/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 10 Account Number Vendor AmountDescription PO NoDate 019-1935-54000-00 CenturyLink 10/20 Service 134.70 134.7010/31/2020 019-1935-57500-00 Aramark Uniform Serv. Inc.11/20 Service 176.90 176.9012/15/2020 019-1935-57500-00 Aramark Uniform Serv. Inc.12/20 Service 176.90 176.9012/15/2020 $552.67Subtotal for Division: 1935 019-1945-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 6.27 6.2712/15/2020 019-1945-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 6.89 6.8912/15/2020 019-1945-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 116.10 116.1012/15/2020 $129.26Subtotal for Division: 1945 019-1950-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 3.14 3.1412/15/2020 019-1950-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 3.44 3.4412/15/2020 019-1950-54000-00 Stratus Networks, Inc 12/20 Service 11.18 11.1812/15/2020 $17.76Subtotal for Division: 1950 019-1955-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 72.11 72.1112/15/2020 019-1955-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 106.79 106.7912/15/2020 019-1955-54000-00 CenturyLink 10/20 Service 32.42 32.4210/31/2020 019-1955-55700-00 J.P. Benbow, Inc.Installed condensate pump 1,446.80 1,446.8012/15/2020 019-1955-66000-00 J.P. Benbow, Inc.Gaskets 113.54 113.5412/15/2020 019-1955-68500-00 Hawkins, Inc Misc chemicals 302.27 302.2712/15/2020 $2,073.93Subtotal for Division: 1955 019-1960-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 6.89 6.8912/15/2020 $6.89Subtotal for Division: 1960 019-1965-51000-00 Lacky Monument Co.Moving of 2 monuments 500.00 500.0012/15/2020 019-1965-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 9.41 9.4112/15/2020 019-1965-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 10.33 10.3312/15/2020 019-1965-54000-00 CenturyLink 10/20 Service 65.87 65.8710/31/2020 019-1965-54000-00 Aaron Young Cell Phone Allowance 33.00 33.0011/30/2020 019-1965-55700-00 Four Seasons Pest Control 11/20 Service 20.00 20.0012/15/2020 019-1965-57500-00 Aramark Uniform Serv. Inc.12/20 Service 26.76 26.7612/15/2020 019-1965-57500-00 Aramark Uniform Serv. Inc.11/20 Service 32.28 32.2812/15/2020 019-1965-65000-00 Office Specialists, Inc.Tissues, toilet paper 47.18 47.1812/15/2020 $744.83Subtotal for Division: 1965 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 11 Account Number Vendor AmountDescription PO NoDate 019-1975-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 3.44 3.4412/15/2020 019-1975-54000-00 Michael Flaig 10/20-11/20 Cell Phone Allowance 49.50 49.5011/30/2020 019-1975-54000-00 CenturyLink 10/20 Service 46.31 46.3110/31/2020 019-1975-55700-00 Liqui-Green Lawn & Tree Care EAB treatment tree injection 1,515.00 1,515.0012/15/2020 $1,614.25Subtotal for Division: 1975 $93,480.52Subtotal for Fund: 019 020-0000-54000-00 CenturyLink 10/20 Service 64.83 64.8310/31/2020 020-0000-55700-00 Howe Overhead Doors, Inc.Replaced torsion springs 370.00 370.0012/15/2020 020-0000-62500-00 Advance Auto Parts Wheel cylinder #350 63.00 63.0012/15/2020 020-0000-62500-00 Blunier Implement, Inc Plow harness #354 90.41 90.4112/15/2020 020-0000-62500-00 Mutual Wheel Co., Inc.Wheel Cylinder #350 43.97 43.9712/15/2020 020-0000-66000-00 Cryotech Deicing Technology Deicer 1,144.50 1,144.5012/15/2020 $1,776.71Subtotal for Division: 0000 $1,776.71Subtotal for Fund: 020 023-0000-55420-00 Statham & Long, LLC Title Search - 1275 S Cherry St 150.00 150.0012/15/2020 023-0000-55420-00 Statham & Long, LLC Title Search - 513 N Henderson St 150.00 150.0012/15/2020 $300.00Subtotal for Division: 0000 $300.00Subtotal for Fund: 023 024-0000-52000-00 Ameren Illinois 11/20 Electricity #9048316063 35.08 35.0811/30/2020 024-0000-52000-00 Ameren Illinois 11/20 Electricity #5346260034 40.23 40.2311/30/2020 024-0000-52000-00 Ameren Illinois 11/20 Electricity #5244167035 35.08 35.0811/30/2020 024-0000-52300-00 Ameren Illinois 11/20 Heat #3293493011 65.13 65.1311/30/2020 024-0000-55700-00 Galesburg Welding, Inc Build, prime and install railing in front of Armory 1,322.18 1,322.1812/15/2020 024-0000-61700-00 Revize, LLC 25% portion of the website replacement - Economic Development 3,675.00 0000091788 3,675.0012/15/2020 $5,172.70Subtotal for Division: 0000 $5,172.70Subtotal for Fund: 024 030-0320-47755-00 ICMA-RC FY2020 OPEB Contributions 1,515.00 1,515.0012/15/2020 030-0320-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 833.34 833.3411/30/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 12 Account Number Vendor AmountDescription PO NoDate 030-0320-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 833.34 833.3411/30/2020 030-0320-52300-00 Ameren Illinois 11/20 Heat #6235036022 99.40 99.4011/30/2020 030-0320-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 27.90 27.9012/15/2020 030-0320-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 26.34 26.3412/15/2020 030-0320-54000-00 CenturyLink 10/20 Service 62.18 62.1810/31/2020 030-0320-54000-00 Stratus Networks, Inc 12/20 Service 38.68 38.6812/15/2020 030-0320-55700-00 Galesburg Termite & Pest Control 12/20 Service 45.00 45.0012/15/2020 030-0320-61000-00 Office Specialists, Inc.Towels, liners, tissue 166.19 166.1911/30/2020 030-0320-61000-00 Office Specialists, Inc.Tissues 83.10 83.1012/15/2020 030-0320-61000-00 Office Specialists, Inc.Hole punch 61.68 61.6811/30/2020 $3,792.15Subtotal for Division: 0320 030-0370-52300-00 Ameren Illinois 11/20 Heat #6235036022 231.95 231.9511/30/2020 030-0370-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 65.11 65.1112/15/2020 030-0370-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 61.45 61.4512/15/2020 030-0370-54000-00 Stratus Networks, Inc 12/20 Service 93.67 93.6712/15/2020 030-0370-54000-00 CenturyLink 10/20 Service 121.94 121.9410/31/2020 030-0370-57500-00 Cintas, Inc Misc service 69.99 69.9912/15/2020 030-0370-57500-00 Cintas, Inc Misc service 142.92 142.9211/30/2020 030-0370-61000-00 Office Specialists, Inc.Hanging folders 149.31 149.3112/15/2020 030-0370-61000-00 Office Specialists, Inc.Desk, chairs, book case 1,699.37 1,699.3711/30/2020 030-0370-62500-00 Kimball Midwest Dielectric grease aerosol, paragon plus refill, torq CB 244.57 244.5711/30/2020 030-0370-62510-00 Herr Petroleum Corp 432.6 gal diesel #2, 244.7 gal reg unleaded 1,279.32 0000091709 1,279.3212/15/2020 030-0370-62510-00 Herr Petroleum Corp 591.4 gal diesel #2, 261.2 gal reg unleaded 1,574.14 0000091709 1,574.1411/30/2020 $5,733.74Subtotal for Division: 0370 $9,525.89Subtotal for Fund: 030 049-0000-83100-00 Galesburg Downtown Council TIF Incentive Reimbursement per agreement 25,600.02 25,600.0212/15/2020 $25,600.02Subtotal for Division: 0000 $25,600.02Subtotal for Fund: 049 053-0000-20103-00 Otis Elevator Co.Release retainage - Elevator Modernization at PSB as per bid 3,795.21 3,795.2112/15/2020 053-0000-20103-00 Otis Elevator Co.Retainage - Elevator Modernization at PSB as per bid -1,797.73-1,797.7312/15/2020 053-0000-55500-00 Otis Elevator Co.Elevator Modernization at PSB as per bid 35,954.55 0000091485 35,954.5512/15/2020 053-0000-55500-00 Otis Elevator Co.C.O. 01 - Add Replacement of Cab Doors 10,900.00 0000091485 10,900.0012/15/2020 053-0000-55500-00 Otis Elevator Co.Elevator Modernization at PSB as per bid 3,994.95 0000091485 3,994.9512/15/2020 053-0000-71000-00 Ray O'Herron Co., Inc.Code 3 Matrix slick top package tricolor supervisor flex as per 2,395.00 0000091725 2,395.0012/15/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 13 Account Number Vendor AmountDescription PO NoDate $55,241.98Subtotal for Division: 0000 $55,241.98Subtotal for Fund: 053 055-0000-83100-00 Galesburg Downtown Council TIF Incentive Reimbursement per agreement 8,982.48 8,982.4812/15/2020 $8,982.48Subtotal for Division: 0000 $8,982.48Subtotal for Fund: 055 059-0000-51000-00 Knox County Zoning Department Galesburgs share with Knox County for updated aerial imagery. 10,000.00 0000091674 10,000.0012/15/2020 059-0000-55700-00 Tiles In Style, LLC Improvements to Fremont Fire Station Apparatus floor as per bid 14,763.72 0000091777 14,763.7212/15/2020 059-0000-55700-00 Cummins Sale & Service Install/set up PC500 Network 2,193.56 2,193.5612/15/2020 059-0000-66000-00 Tiles In Style, LLC Improvements to Fremont Fire Station Apparatus floor as per bid 9,022.28 0000091777 9,022.2812/15/2020 $35,979.56Subtotal for Division: 0000 $35,979.56Subtotal for Fund: 059 061-0000-10701-00 Railroad Management Company III, LLC 3/16/21-12/31/21 7" Water Pipeline Encroachment#301558 531.95 531.9512/15/2020 061-0000-10701-00 Railroad Management Company III, LLC 01/01/22-03/15/22 7" Water Pipeline Encroachment#301558 140.00 140.0012/15/2020 061-0000-15401-00 Klingner & Associates, P.C. - Architectural Group Agreement for professional services to conduct a siting study fo 3,183.08 0000091687 3,183.0812/15/2020 061-0000-15401-00 Klingner & Associates, P.C. - Architectural Group Reimbursables for the siting study for Gravel Pack Well #6 at th 946.92 0000091687 946.9212/15/2020 061-0000-15501-00 Farnsworth Group, Inc.Additional Construction Observation - Gravel Pack Well #5 1,928.25 0000091393 1,928.2512/15/2020 061-0000-20101-00 ESTATE OF CHARLOTTE R CROUCH Refund Check 6.37 6.3712/06/2020 061-0000-20101-00 ESTATE OF CHARLOTTE R CROUCH Refund Check 1.77 1.7712/06/2020 061-0000-20101-00 ESTATE OF CHARLOTTE R CROUCH Refund Check 0.42 0.4212/06/2020 061-0000-20101-00 MARY RUSHING Refund Check 99.48 99.4812/09/2020 061-0000-20101-00 ANNABELLE BURGLAND Refund Check 29.09 29.0912/06/2020 061-0000-20101-00 CHRISTY TINDER Refund Check 56.34 56.3412/09/2020 061-0000-20101-00 GRISELDA HERNANDEZ Refund Check 99.48 99.4812/09/2020 061-0000-20101-00 ALEJANDRO HERNANDEZ FERNANDEZ Refund Check 58.57 58.5712/09/2020 061-0000-20101-00 D'ARTAIGNAN LEDUKE Refund Check 68.18 68.1812/09/2020 061-0000-20101-00 ROBERT MCCOY Refund Check 88.11 88.1112/09/2020 061-0000-20101-00 MARY D GALLOWAY LIVING TRUST Refund Check 24.55 24.5512/06/2020 061-0000-20101-00 SUSAN CUNNINGHAM Refund Check 58.57 58.5712/07/2020 061-0000-20101-00 MATTHEW BERNARDI Refund Check 68.61 68.6112/06/2020 061-0000-20101-00 TIMOTHY SILBERER Refund Check 61.36 61.3612/06/2020 061-0000-20101-00 TYLER SCOTT Refund Check 84.93 84.9312/07/2020 061-0000-20101-00 ROBERT GREEN Refund Check 117.80 117.8012/06/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 14 Account Number Vendor AmountDescription PO NoDate 061-0000-20101-00 KATHERINE DRUMMOND Refund Check 74.93 74.9312/07/2020 061-0000-20101-00 TRAMLAW GALESBURG LLC Refund Check 168.19 168.1912/06/2020 061-0000-20101-00 MIDWEST HUMAN RESOURCES Refund Check 2.65 2.6512/07/2020 061-0000-20101-00 MIDWEST HUMAN RESOURCES Refund Check 49.05 49.0512/07/2020 061-0000-20101-00 MARTHA STEGALL Refund Check 63.11 63.1112/07/2020 061-0000-20101-00 TIERA STONE Refund Check 50.64 50.6412/07/2020 061-0000-20101-00 J BOURDON Refund Check 28.00 28.0012/07/2020 061-0000-20101-00 R BLAINE SPIVEY Refund Check 119.02 119.0212/07/2020 061-0000-20101-00 KAREN LITKIE THOMPSON Refund Check 18.30 18.3012/07/2020 061-0000-20101-00 8TH AVENUE LLC Refund Check 75.42 75.4212/07/2020 061-0000-20101-00 GARY WESSELS Refund Check 68.11 68.1112/07/2020 061-0000-20101-00 WHITNEY MCCORMICK Refund Check 36.13 36.1312/07/2020 061-0000-20101-00 ALEJANDRO LOZANO Refund Check 42.96 42.9612/07/2020 061-0000-20101-00 JENNIFER CAMPBELL Refund Check 73.64 73.6412/07/2020 061-0000-20101-00 PAUL STADICK Refund Check 59.09 59.0912/07/2020 061-0000-20101-00 KELLY MCGEE Refund Check 72.73 72.7312/07/2020 061-0000-20101-00 RICHARD GILLENWATER Refund Check 85.91 85.9112/07/2020 061-0000-20101-00 DIANA HALLSTROM Refund Check 42.61 42.6112/07/2020 061-0000-20101-00 BRITTNI JOHNSON Refund Check 47.13 47.1312/07/2020 061-0000-20101-00 MALINDA DAVIS Refund Check 13.19 13.1912/07/2020 061-0000-20101-00 JANE GRAND Refund Check 3.56 3.5612/07/2020 061-0000-20101-00 JANE GRAND Refund Check 45.50 45.5012/07/2020 061-0000-20101-00 HANNAH HYATT Refund Check 53.00 53.0012/06/2020 061-0000-20101-00 NANCY CARPENTER Refund Check 110.00 110.0012/08/2020 061-0000-20101-00 DAVID SPENCE Refund Check 123.94 123.9412/08/2020 061-0000-20101-00 CYNTHIA FLAHERTY Refund Check 107.72 107.7212/07/2020 061-0000-47755-00 ICMA-RC FY2020 OPEB Contributions 8,125.00 8,125.0012/15/2020 061-0000-51000-00 NewGen Strategies & Solutions, LLC PROFESSIONAL SERVICE AGREEMENT TO CONDUCT A WATER RATE STUDY FOR 4,630.00 0000091726 4,630.0012/15/2020 061-0000-51000-00 Tri-City Electric Company of Iowa SCADA Support 2020. This is a blanket P.O. for year. 782.52 0000091321 782.5212/15/2020 061-0000-51000-00 Knox County Recorders Office 11/20 Laredo 20.90 20.9012/15/2020 061-0000-51000-00 PDC Laboratories, Inc.Water Testing 126.00 126.0012/15/2020 061-0000-51000-00 PDC Laboratories, Inc.Water Testing 168.00 168.0012/15/2020 061-0000-51500-00 Sebis Direct Inc 10/20 UB Printing Costs 847.64 847.6412/15/2020 061-0000-52000-00 American Electric Power 11/20 Electricity 5,976.42 5,976.4211/30/2020 061-0000-52300-00 Ameren Illinois 11/20 Heat #1017455691 232.25 232.2511/30/2020 061-0000-52300-00 Nicor Gas 11/20 Heat #14511554116 1,121.11 1,121.1111/30/2020 061-0000-52300-00 Nicor Gas 11/20 Heat #20727010009 59.28 59.2811/30/2020 061-0000-52500-00 Galesburg Sanitary Dist.11/20 Sewer user charges 17.22 17.2212/15/2020 061-0000-52500-00 Galesburg Sanitary Dist.10/20 Sewer user charges 12.54 12.5412/15/2020 061-0000-54000-00 Shelby Simmons Cell Phone Allowance 33.00 33.0011/30/2020 061-0000-54000-00 Mark Schwieter Cell Phone Allowance 33.00 33.0011/30/2020 061-0000-54000-00 CenturyLink 10/20 Service 259.98 259.9810/31/2020 061-0000-54000-00 Michael Mackey Cell Phone Allowance 33.00 33.0011/30/2020 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 15 Account Number Vendor AmountDescription PO NoDate 061-0000-54000-00 Eric Heiden Cell Allowance 33.00 33.0011/30/2020 061-0000-54000-00 Timothy Fey Cell Phone Allowance 33.00 33.0011/30/2020 061-0000-54000-00 Stratus Networks, Inc 12/20 Service 128.16 128.1612/15/2020 061-0000-55500-00 Altorfer Inc.2020 OCTOBER - MAINTENANCE ON FOUR GENERATORS 1,134.00 0000091754 1,134.0012/15/2020 061-0000-55500-00 Rogers Pump Sales & Service, Inc NEW BEARINGS FOR HIGH SERVICE PUMP #3. 9,889.50 0000091716 9,889.5012/15/2020 061-0000-55500-00 Rogers Pump Sales & Service, Inc Replaced shaft in Patterson Pump 3,467.00 3,467.0012/15/2020 061-0000-55500-00 Galesburg Communications, Inc.Repair to antenna used for wireless meter reader 95.30 95.3012/15/2020 061-0000-55700-00 Waste Management, Inc.12/20 Service 17.36 17.3612/15/2020 061-0000-55700-00 Waste Management, Inc.12/20 Service 97.14 97.1412/15/2020 061-0000-55700-00 Royal Cleaning Services 12/20 Cleaning 394.00 394.0012/15/2020 061-0000-61700-00 Office Specialists, Inc.Dell Latitude 5420 Rugged laptops 8,178.72 0000091784 8,178.7212/15/2020 061-0000-61700-00 Revize, LLC 25% portion of the website replacement - Water 3,675.00 0000091788 3,675.0012/15/2020 061-0000-62510-00 Herr Petroleum Corp 201.7 gal diesel #2 393.59 0000091581 393.5912/15/2020 061-0000-65000-00 Office Specialists, Inc.Sanitizer, sanitizer dispenser 51.01 51.0112/15/2020 061-0000-65000-00 Office Specialists, Inc.Sanitizer 48.27 48.2712/15/2020 061-0000-66000-00 Galesburg Electric, Inc.Lampholders 48.00 48.0012/15/2020 061-0000-66000-00 Core & Main Misc plumbing supplies 4,460.74 4,460.7412/15/2020 061-0000-66000-00 Core & Main Brass plug, brass cap, copper gasket 308.48 308.4812/15/2020 061-0000-66000-00 Core & Main Curb boxes, single strap brass saddles 536.64 536.6412/15/2020 061-0000-66000-00 Core & Main Single strap brass saddles 275.64 275.6412/15/2020 061-0000-66000-00 Core & Main Single strap brass saddles 538.11 538.1112/15/2020 061-0000-66000-00 Core & Main Single strap brass saddles 348.42 348.4212/15/2020 061-0000-66000-00 Core & Main Dbl strap bronze saddles 1,078.46 1,078.4612/15/2020 061-0000-66000-00 Core & Main Misc plumbing supplies 2,166.95 2,166.9512/15/2020 061-0000-66000-00 Galesburg Builders Supply, Inc 6.41 ton mason sand 199.35 199.3512/15/2020 061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL SI (DELIVERED) 151.75 0000091596 151.7512/15/2020 061-0000-68500-00 Brenntag Mid-South, Inc 2020 Liquid Chlorine for Water Division as per bid. This is a b 3,691.00 0000091591 3,691.0012/15/2020 061-0000-68500-00 Brenntag Mid-South, Inc Drum return -2,250.00 0000091591-2,250.0012/15/2020 061-0000-68500-00 Industrial Specialties Llc Wisprofloc 2,304.85 2,304.8512/15/2020 $73,259.66Subtotal for Division: 0000 $73,259.66Subtotal for Fund: 061 067-0000-10701-00 Waste Management, Inc.40 Oversized stickers 760.00 760.0012/15/2020 067-0000-20101-00 ESTATE OF CHARLOTTE R CROUCH Refund Check 2.02 2.0212/06/2020 067-0000-47755-00 ICMA-RC FY2020 OPEB Contributions 240.00 240.0012/15/2020 067-0000-51000-00 Knox County Recorders Office 11/20 Laredo 20.90 20.9012/15/2020 067-0000-51500-00 Sebis Direct Inc 10/20 UB Printing Costs 423.76 423.7612/15/2020 067-0000-59501-00 Knox County Landfill 11/20 Service 28,163.01 28,163.0112/15/2020 $29,609.69Subtotal for Division: 0000 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 16 Account Number Vendor AmountDescription PO NoDate $29,609.69Subtotal for Fund: 067 078-0000-51000-00 OSF Occupational Medicine Drug Testing 85.00 85.0012/15/2020 078-0000-51000-00 OSF Occupational Medicine Drug Testing 85.00 85.0012/15/2020 078-0000-51000-00 OSF Occupational Medicine Pre Employment Testing 220.00 220.0012/15/2020 078-0000-51000-00 OSF Occupational Medicine Pre Employment Testing 125.00 125.0012/15/2020 078-0000-51000-00 OSF Occupational Medicine Pre Employment Testing 205.00 205.0012/15/2020 078-0000-56535-00 U of Iowa Hosp and Clinic Work comp dos 11/3/20 #PB231721501 33.59 33.5912/15/2020 078-0000-56535-00 U of Iowa Hosp and Clinic Work comp dos 11/3/20 #PB231721491 420.79 420.7912/15/2020 078-0000-56535-00 James M Kelly, Attorney 11/20 Legal Service 577.50 577.5012/15/2020 $1,751.88Subtotal for Division: 0000 $1,751.88Subtotal for Fund: 078 085-0000-11390-00 ICMA-RC FY2020 OPEB Contributions - Assessor 85.00 85.0012/15/2020 085-0000-11390-00 ICMA-RC FY2020 OPEB Contributions - Township 125.00 125.0012/15/2020 085-0000-11390-00 ICMA-RC FY2020 OPEB Contributions - Library 125.00 125.0012/15/2020 $335.00Subtotal for Division: 0000 $335.00Subtotal for Fund: 085 091-0000-20102-00 Galesburg Sanitary Dist.12/20 Sanitary District Fees less 10/20-11/20 Lien Fees -134.00-134.0012/15/2020 091-0000-20102-00 Galesburg Sanitary Dist.12/20 Sanitary District Fees less 3% collection fee -13,601.45-13,601.4512/15/2020 091-0000-20102-00 Galesburg Sanitary Dist.12/20 Sanitary District Fees less 10/20 postage for liens -0.66-0.6612/15/2020 091-0000-20102-00 Galesburg Sanitary Dist.12/20 Sanitary District Fees less 11/20 Credit Card fees -1,737.01-1,737.0112/15/2020 091-0000-22003-00 Galesburg Sanitary Dist.12/20 Sanitary District Fees 453,381.71 453,381.7112/15/2020 $437,908.59Subtotal for Division: 0000 $437,908.59Subtotal for Fund: 091 Report Total:$1,219,332.32$1,219,332.32 AP-Transactions by Account (12/15/2020 - 4:52 PM)Page 17 Date Check #Vendor Name Description Account #Amount 12/3/2020 0 Election Commission County portion of City Election funding 001-0000-10407 107,673.00 12/3/2020 93988 Knox County Recorders Office Release 13 property maint liens 001-0160-51300 138.00 12/3/2020 93988 Knox County Recorders Office Release 1 water/sewer/refuse lien 061-0000-51000 63.00 12/7/2020 0 G & M Distributors Liquor for golf conessions 019-1920-64125 74.90 12/7/2020 0 Bluefin Payment Systems 11/20 UB Webpayment Credit Card 061-0000-51000 2,594.22 12/7/2020 0 Bluefin Payment Systems 11/20 UB Webpayment Credit Card 067-0000-51000 1,297.11 12/7/2020 0 Wells Fargo Merchant Services 11/20 Credit Card Fees 001-0205-51000 103.99 12/7/2020 0 Wells Fargo Merchant Services 11/20 Credit Card Fees 061-0000-51000 207.99 12/7/2020 0 Wells Fargo Merchant Services 11/20 Credit Card Fees 067-0000-51000 104.00 12/7/2020 0 Wells Fargo Merchant Services 11/20 Credit Card Fees 019-1920-51000 679.36 12/7/2020 0 Wells Fargo Merchant Services 11/20 Credit Card Fees 001-0306-51000 19.25 12/7/2020 0 Wells Fargo Merchant Services 11/20 Credit Card Fees 001-0410-51000 19.25 12/7/2020 0 Wells Fargo Merchant Services 11/20 Credit Card Fees 019-1925-51000 8.31 12/7/2020 0 Wells Fargo Merchant Services 11/20 Credit Card Fees 001-0115-51000 108.03 12/7/2020 0 Wells Fargo Merchant Services 11/20 Credit Card Fees 019-1905-51000 5.00 12/7/2020 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 12/7/2020 0 Merchant Transact 11/20 UB Webpayment Fees 061-0000-51000 671.79 12/7/2020 0 Merchant Transact 11/20 UB Webpayment Fees 067-0000-51000 335.90 12/10/2020 94082 Knox County Recorders Office Recording Lis Pendens - 1356 E Main St 001-0160-51300 63.00 12/10/2020 94084 Knox County Recorders Office Recording Lis Pendens - 289 S Chambers 001-0160-51300 63.00 12/10/2020 94083 Knox County Recorders Office File 11 weed/trash/demo liens 001-0160-51300 138.00 12/10/2020 94081 Illinois Dept of Natural Resources Rental Boat Registration-5 single kayaks,4 tndm kayaks,2 pdlbrds 019-1930-55000 198.00 12/10/2020 94085 Oneida Network Services, Inc 12/20 Internet - Kerzi 001-0207-54000 50.00 12/10/2020 0 Molyneaux Law Enforcement Liability #QLO01210-04 078-0000-10701 35,779.00 12/10/2020 94086 Saunders, Condon & Kenny P.C. and Sylvia Rodriguez Work Comp Settlement 078-0000-56535 9,000.00 12/14/2020 5036 ABG Enterprise, Inc.HUD LBPHC repairs to 114 S Ivan.013-0000-83100 18,000.00 12/14/2020 6019 ABG Enterprise, Inc.HUD Healthy Homes repairs to 114 S Ivan.013-0000-83100 5,000.00 12/15/2020 0 IMRF 11/20 IMRF Contributions 001-0000-20311 137,031.18 12/15/2020 0 Farmers & Mechanics Bank 11/20 F&M Bank Trust Fees 019-1905-51000 4.52 12/15/2020 0 Vantiv Integrated Payment Solutions 11/20 Park & Rec Credit Card Fees 019-1905-51000 125.02 Grand Total 320,054.82$ Advance Checks and ACH Payments as of 12/15/2020 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG DECEMBER 7, 2020 AGENDA ITEM: Ordinance amendment to create Landscaping provisions. SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required public hearing during their November 23, 2020 special meeting. On a vote of 4 ayes (Members Johnson, McKelvie, Thomas and Uhlmann), zero nays and zero abstentions recommend approval of the ordinance amendment. The City Manager and Director of Community Development concur with the P&Z Commission’s recommendation. BACKGROUND: There are currently three existing ordinance sections regarding landscaping and/or a buffer. 1.Section 152.134 (I) states measures shall be taken to protect adjacent properties from any undue disturbance caused by excessive noise, smoke, vapors, fumes, dusts, odors, glare or stormwater runoff. Incompatible, unsightly activities are to be screened and buffered from public view. Specifically, buffering between a commercially or industrially zoned property and a residentially zoned property shall comply with 152.033 (F)(1) when a commercial or industrial use is developed. 2.Section 152.033 (F) (1) states, whenever a B or M district adjoins and R District, the final, development plan for a commercial or industrial use shall provide for a solid brick or other approved decorative masonry wall or solid wood, vinyl or other approved material fence along the property line(s) located adjacent to the R district. The wall or fence shall be a minimum six feet in height, excluding the area within the required front yard setback. The wall or fence shall be continued within the required front yard at a height of four feet. This section does not apply to existing situations, only when new construction of a building would occur. 3.Section 152.165 requests a sketch be provided along with a site plan, when a site plan is required per Section 152.131. The submittal of this landscape sketch is only necessary if the property owner chooses to install landscaping, because landscaping is not currently required. If submitted, the Development Review Committee would review only to make sure any proposed plantings do not create visibility issues on corner lots. Attached for the Council’s consideration is a Landscape Ordinance. The intent of the landscape ordinance is to enhance the appearance, character, health, safety and general welfare of the City by fostering aesthetically pleasing development. The landscape regulations are applicable when there is new construction or additions that require a Site Plan Review (per Section 152.131) and when those projects are within an R3A, R3B, I, O, B1, B2, B3, M1, M2 or CPD zoning district that is across a dedicated roadway right-of-way of, or abutting, any ER, R1A, R1B, R1C, or R2 zoning district. •Site plan reviews are required for commercial, industrial or multi-family developments (new construction and additions of buildings and parking lots). Projects exempt from Site Plan Reviews, and thus exempt from Landscaping, would be Government uses, Schools, 20-1032 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 2 of 2 any uses in an Agricultural zoning district, one-story accessory buildings of 1,000 square feet or less and building additions of less than 2,000 square feet that add less than 15% to the building size over a five-year period. •If an existing building or parking area, or combination thereof, is increased by 20% or less, no landscaping would be required. •If an existing building or parking area, or combination thereof, is increased by more than 20% but less than 50% then landscaping would only be required for that portion of the property faced by the expanded area. •If an existing building or parking area, or combination thereof, is increased by more than 50% then all property lines that abut a single or two family zoning district would need to provide landscaping. •The Development Review Committee would be able to allow exceptions from the landscape regulations if the literal interpretation of provisions is impractical or would cause undue hardship because of unusual conditions. A property owner could also apply for a variance of the landscape regulations from the Planning and Zoning Commission. Also, after a landscape plan is approved, if minor changes are necessary they could be approved by the Director of Community Development. •The landscape plan can be sketched by anyone, but it would need to have some basic information such as; a north arrow, name and contact information of the preparer, location of property lines, easements, buildings and structures, parking lots and driveways, signs, overhead utility lines, light poles, fences and drainage areas, elevations of proposed fences and retaining walls and a list of plants to be installed. In a front yard that is across the way from a single or two-family zoning district: •If there is a parking lot there shall be continuous shrubs at least 3 feet in height that are at least 50% evergreen, plus one tree every 100 feet. •If there is no parking lot there shall be at least 1 tree every 75 feet In side and rear yards that abut a single or two-family zoning district: •There shall be continuous shrubs to a minimum height of 6 feet that are at least 50% evergreen o As an alternative to shrubs, the owner can choose to install a solid screen minimum 6 foot wood, vinyl or other approved material fence with at least 1 shade tree every 100 feet. BUDGET IMPACT: There would be no anticipated impact upon the budget if the ordinance amendment is approved. SUPPORTING DOCUMENTS: 1.Landscape Ordinance amendment ORDINANCE NO. _________________ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1 That Section 152.033 (F) (1) of Chapter 152 of the Galesburg Code of Ordinances shall be, and hereby is, repealed. SECTION 2 That Section 152.134 (I) of Chapter 152 of the Galesburg Code of Ordinances shall be, and hereby is, amended by eliminating the following language: “Incompatible, unsightly activities are to be screened and buffered from public view. Specifically, buffering between a commercially or industrially zoned property and a residentially zoned property shall comply with Section 152.033 (F) (1) when a commercial or industrial use is developed.” And in its place insert the following language: “(See landscape regulations in Section 152.165 through 152.168)” SECTION 3 That Section 152.151(F) of Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, by adding thereto the following section: (F) Landscape regulations. All parking areas shall be adequately screened and landscaped in accordance with the regulations of Sections 152.165 through 152.168. SECTION 4 That Section 152.165 of Chapter 152 of the Galesburg Code of Ordinances shall be and hereby is amended, so that as amended, it shall read as follows: 152.165 Intent. The landscape regulations are intended to preserve and enhance the appearance, character, health, safety and general welfare of the City by fostering aesthetically pleasing development. The regulations are intended to decrease the conflict between adjacent uses by minimizing the adverse impact of noise, dust, headlight glare, artificial light intrusions, and other objectionable activities or impact on neighboring uses. (A) Applicability (1) All projects requiring a Site Plan review per section 152.131; and (2) Where the project property in any R3A, R3B, I, O, B1, B2, B3, M1, M2 or CPD zoning district is across a dedicated roadway right-of-way of, or abutting, any ER, R1A, R1B, R1C, or R2 zoning district. (B) Exceptions (1) For existing developments seeking a building or parking expansion, these landscaping regulations shall apply when the gross floor area of any existing building or structure, or parking areas, or combination thereof, is increased as follows: (a) If the existing building gross floor area, or parking area or combination thereof, is increased twenty percent (20%) or less, no additional landscaping is required (b) If the existing building gross floor area, or parking area or combination thereof, is increased more than twenty (20%) but less than fifty percent (50%), such landscaping is required for that portion of the property which is faced by the expanded area(s). (c) If the total of the building gross floor area, or parking area or combination thereof, is increased fifty (50) percent or more, such landscaping is required for the entire development, where applicable. (2) The Development Review Committee may grant exceptions from these landscape regulations as may be reasonable if literal interpretation of one or more provisions is impractical or would cause undue hardship because of unusual conditions pertaining to the land in question. SECTION 5 That Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, by adding thereto the following sections: 152.166 Plan Requirements (A) A landscape plan following the standards set forth in this subchapter shall be submitted and reviewed as a part of the site plan review procedures contained in 152.130 through 152.138. (B) All landscape plans shall include or have attached thereto the following information: (1) North arrow, scale, date of preparation and revisions; (2) Name and contact information of preparer and developer/owner (3) Location and dimensions of all property lines, easements, existing and proposed buildings, structures, parking lots and driveways, other paved areas, free-standing signs, refuse areas, overhead utility lines, light fixtures, fences, drainage areas and sidewalks; (4) Elevations of proposed fences and retaining walls; (5) Plant list for all existing or proposed trees or shrubs on the site, including: Common names, quantity, height/width at installation and at maturity; (C) Minor Changes to approved landscape plans. After a landscape plan is approved, minor changes, including substitution of species that do not result in a reduction in the net amount of plant material as specified on the approved landscape plan may be approved by the Director of Community Development. Reduction in the size or number of plant materials of an approved landscape plan are not considered a minor change and must be approved by the Development Review Committee. Any proposed revisions shall be made in writing and submitted to the Community Development Department. 152.167 Performance Standards Landscape plans shall meet the following: (A) Plant material shall be selected for its form, texture, color, pattern of growth and suitability to local conditions. Drought and salt tolerant plant material shall be used within ten (10) feet of road right-of-ways and off-street parking areas; (B) The quality and size of plant material selected shall comply with the latest edition of the American Standard of Nursery Stock published by AmericanHort; (C) Landscaping and landscaping materials shall not hinder the vision of motorists and pedestrians necessary for safe movement into, out of, and within the site; (D) Landscaping materials shall be selected and placed so that the safe and enjoyable use of surrounding properties is not inhibited; (E) No shrubs or other landscape material which will reach a mature height greater than two and one-half feet (2 ½’), and no trees shall be permitted in the site visibility triangle (see Figure 152.031 (B) (4) in 152.031). (F) Trees shall have a minimum spacing of twenty feet (20’) from street light poles, street signs, fire hydrants and any other such items that may, in the opinion of the city, require similar spacing; (G) Trees located under overhead utility wires shall be selected for a mature height that is at least five feet (5’) less than the height of the wires; (H) Landscaping materials must be maintained in good condition, present a healthy, neat and orderly appearance, and kept free of weeds, refuse and debris per Chapter 94 of the Galesburg Code of Ordinances. Fences, steps, retaining walls and similar landscaping elements must be maintained in good repair. The property owner, and/or subsequent or successor owner, and their agents, including tenants, shall be jointly and severally responsible for the maintenance, repair and replacement of all landscape materials, fences, steps, retaining walls and similar landscaping elements, and refuse disposal areas. 152.168 Buffer Landscaping (A) Front yard landscaping. Corner lots and double fronting lots have two front yards (see Section 152.031). (1) Continuous shrubs shall be provided across one hundred percent (100%) of the parking lot, exclusive of driveways, to a minimum height of three feet (3’). The shrubs shall be at least fifty percent (50%) evergreen and spaced at a maximum of four feet (4’) on center. In addition, a mix of shade, ornamental and evergreen trees shall be planted at the equivalent of one (1) every one-hundred feet (100’). (2) When there is not a parking lot in a front yard, a mix of shade trees, ornamental or evergreen trees, shall be planted at equivalent of at least one (1) every seventy-five feet (75’). (B) Side and Rear Yard Landscaping (1) Continuous shrubs shall be provided across one hundred percent (100%) of the yard(s) to a minimum height of six feet (6’). Shrubs installed along a side yard shall be continued into the front yard at a height of four feet (4’). The shrubs shall be at least fifty percent (50%) evergreen and spaced at a maximum of four feet (4’) on center. As an alternative, a solid screen may be achieved by providing a minimum six foot (6’) solid commercial grade wood, vinyl or other approved material fence the length of the property with shade trees inside the fence at the equivalent of one (1) tree every one-hundred feet (100’). Fencing installed along a side yard shall be continued into the front yard at a height of four feet (4’) and be in compliance with Section 152.033. SECTION 6 That Section 152.019 (B) (9) of Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, by eliminating the following word: “and” SECTION 7 That Section 152.019 (B) (10) of Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, so that as amended, it shall be by renumbered as (11). SECTION 8 That Section 152.019 (B) Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, by adding thereto the following section: (10) To vary the Landscape Regulations as detailed in Sections 152.165 through 152.168; and SECTION 9 All ordinances, or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION 10 This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this _ day of , 20 __ , by a roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ ______________________________________________________________________________ Nays: _________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ ______________________________ John Pritchard, Mayor ATTEST: ____________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 7, 2020 AGENDA ITEM: Ordinance amendment to place Rage Rooms as a Special Use in various Business and Industrial zoning districts. SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required public hearing during their November 23, 2020 special meeting. On a vote of 4 ayes (Members Johnson, McKelvie, Thomas and Uhlmann), zero nays and zero abstentions recommend approval of the ordinance amendment to allow Rage Rooms as a Special Use in certain zoning districts. BACKGROUND: Attached for the Council’s consideration is an ordinance to allow Rage Rooms as a Special Use in the B2, M1 and M2 zoning districts. Rage Rooms have become a growing trend nationwide because they offer a niche experience. In the City Ordinance, Special Uses are for uses that have a unique character and may have a perceived impact upon neighboring lands. As a Special Use, these types of businesses would need to comply with the provisions listed in the proposed ordinance that specify items such as: hours of operation; conducting the business indoors; no alcoholic liquor; no firearms; the business must monitor noise, loitering and littering; the business must manage and legally dispose of all debris, garbage, trash, yard waste and brush. As a Special Use, a proposed business owner would submit an application that would: 1. Be reviewed by the Development Review Committee, who would provide a recommendation to the Planning and Zoning Commission; 2. The Planning and Zoning Commission would be able to approve the Special Use, approve the Special Use with additional conditions or deny the Special Use; 3.If the Planning and Zoning Commission would deny the Special Use request, the applicant would have the option of seeking an appeal, if requested in writing within 15 days of the Planning and Zoning Commission decision. BUDGET IMPACT: There would be no anticipated impact upon the budget if the ordinance amendment is approved. SUPPORTING DOCUMENTS: 1.Rage Room Ordinance 20-1033 Page 1 of 3 ORDINANCE NO. _________________ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1 That Section 152.005 of Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, by inserting therein the following definitions in alphabetical order: RAGE ROOM. Also known as a smash room or anger room, where people can vent their rage by destroying objects within a room. Clients can break items by throwing them against hard surfaces, throwing other items at them or smashing them with tools, such as a sledgehammer. SECTION 2 That Section 152.076 (D) of Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, by adding thereto the following: (20) Rage Room, subject to the provisions outlined in 152.122 SECTION 3 That Section 152.078 (D) of Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, by adding thereto the following: (5) Rage Room, subject to the provisions outlined in 152.122 SECTION 4 That Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, by adding thereto the following section: 152.122 Rage Room 1. The following regulations shall apply to a Rage Room, as defined in Section 152.005: a. Hours of Operation. Monday through Saturday 10 AM to 10 PM . b. Business operations shall be conducted in an enclosed building. c. No open/outdoor storage of items waiting to be destroyed and/or smashed as a part of the business operation. Said items shall be in an enclosed structure. i. Exception. Items to be destroyed and/or smashed that are delivered or donated to the business may be placed outdoors, in a side or rear yard, when secured and screened behind a solid, opaque fence or wall measuring a minimum of six feet in height. Said items shall be brought indoors at the end of each night so the area does not become a harborage for rodents. If the business premises abuts an adjacent residential use or zoning district, this delivery/donation area shall be at least 10 feet from the side and rear property lines. d. Alcoholic Liquor prohibited. No alcoholic liquor shall be sold and/or Page 2 of 3 consumed on the business premises. e. Firearm or other weapons prohibited. No person, excluding police officers, shall carry, possess, conceal or display any firearm, knife or other deadly weapon at the business premises. f. Employee Presence on Site. At least one trained employee shall be at the business premise at all times to oversee the rage room sessions. The business shall make additional staff available, as needed, to handle the rage room, disposal of trash and implement safety protocols. g. Exterior area of property and noise. The business shall regularly monitor the exterior area of the premises during all of its business hours in order to address and abate noise, loitering and littering complaints. h. All debris, garbage, trash, yard waste or brush shall be picked up throughout the day and at the end of each night. The business shall provide proper receptacles so that all debris, garbage, trash, yard waste or brush are wholly contained in said receptacles. All receptacles shall be maintained in a way as to prevent contents from blowing out. All debris, garbage, trash, yard waste or brush shall be disposed of in compliance with all current local, state and federal ordinances, laws and regulations. i. The business shall deny entry to any person who is visibly intoxicated and shall immediately notify local police of all unlawful acts witnessed by, or reported to, any of its employees, including instances of public intoxication, loitering, use of narcotic drugs, unlawful use of cannabis, fighting, or other public disturbances. j. The Business shall display a sign in a conspicuous location near the front door inside the Premises that reads, “Please Respect Our Neighbors, Please Exit Quietly and Do Not Loiter.” k. The Business shall discourage any illegal parking of vehicles by its patrons in front of and around the licensed premises by refusing service to any such person who parks a vehicle illegally. l. If the business has security cameras monitoring the premises, the Business shall be bound by the following restrictions: All camera recordings shall be indexed by date and time. All camera recordings shall be preserved on a Business computer for at least seven (7) days after recording. All camera recordings shall be stored at the business in a secure manner within its offices, the access to which shall be limited to business personnel. All camera recordings shall be made immediately available to the Galesburg Police Department upon request. SECTION 5 That Table 152.155 (B) (2) of Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, by adding thereto the following under Commercial Page 3 of 3 Uses in alphabetical order: Rage Room 4 parking spaces per 1,000 SF of GFA 1 loading space SECTION 6 All ordinances, or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION 7 This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this _ day of , 20 __ , by a roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ ______________________________________________________________________________ Nays: _________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ ______________________________ John Pritchard, Mayor ATTEST: ____________________________ Kelli R. Bennewitz, City Clerk ____________________________________________________________________________ Prepared by: Gugs Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 7, 2020 AGENDA ITEM: Ordinance annexing property located at 692 US Highway 150 E. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development and Planning Manager recommend the City Council approve the ordinance annexing property located at 692 US Highway 150 E. BACKGROUND: The owner of the property located at 692 US Highway 150 E. (see attached location map) has requested annexation into the City. The owner of the property is Nancy and Roger Fones. The parcel proposed for annexation is currently zoned B2, Highway Business in the County and is being used as a residence and contractor’s office. Per City ordinance, land annexed to the City is automatically placed in the zoning district most closely corresponding to that of the County zoning, which will be B2, General Business District. BUDGET IMPACT: Annexation into the City of Galesburg will generate property tax revenue. SUPPORTING DOCUMENTS: 1.Aerial location map 2. Annexation ordinance 3. Exhibit A legal description 4. Exhibit B annexation plat 20-1034 150 150 £¤150 1019477003 680 US HIGHWAY 150 E 1019477007 692 US HIGHWAY 150 E 1019477008 694 US HIGHWAY 150 E 1019477011 683 KNOX ROAD 1400 N 1019477014 684 US HIGHWAY 150 E 1019477018 1019477020 688 US HIGHWAY 150 E 1019477021 1019477026 696 US HIGHWAY 150 E 1019477027698 USHIGHWAY 150 E1019477028 671 KNOX ROAD 1400 N 9019476013 695 US HIGHWAY 150 E Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community October 27, 2020 / Cadastral City of Galesburg 692 US Hwy 150 E 40 0 40 80 12020 Feet 692 US Hwy 150 E Community Development Department CITY OF GALESBURG Operating Under Council-Manager Government Since 1957 ORDINANCE NO. ______________ AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: WHEREAS, a petition, signed by the legal owner or owners of record of all land within the territory hereinafter described, and by at least 51% of all electors residing thereon, if any, has been filed with the City Clerk of the City of Galesburg, Knox County, Illinois, requesting that said territory be annexed to the City of Galesburg; and WHEREAS, the said territory is not within the corporate limits of any municipality but is contiguous to the City of Galesburg; and, WHEREAS, legal notices regarding the intention of the City to annex said territory have been sent to all public bodies required to receive such notice by State statute; and WHEREAS, all petitions, documents, and other necessary legal requirements are in full compliance with the statutes of the State of Illinois, specifically 65 ILCS 5/7-1-8; and, WHEREAS, it is in the best interests of the City of Galesburg that said territory be annexed thereto. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION ONE: That the following described territory, as described in EXHIBIT A, attached hereto and indicated on an accurate map of the annexed territory, (which is marked "EXHIBIT B", and is appended to and made a part of this Ordinance) is hereby annexed to the City of Galesburg, Knox County, Illinois. SECTION TWO: That the City Clerk is hereby directed to record with the Knox County Recorder and to file with the Knox County Clerk a certified copy of this Ordinance, together with the accurate map of the territory annexed appended to said Ordinance. SECTION THREE: That the City Clerk is hereby directed to record with the Knox County Recorder an affidavit showing that service of legal notice regarding the intention of the City to annex said territory was duly made on all public bodies required to receive notice by State Statute. SECTION FOUR: That all ordinances or parts of ordinances, in conflict herewith, are to the extent of such conflict hereby repealed. SECTION FIVE: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. Approved this _______ day of _____________________, 2020, by a roll call vote as follows: Roll Call #: ___ Ayes: ________________________________________________________________________ _____________________________________________________________________________ Nays: ________________________________________________________________________ _____________________________________________________________________________ Absent: _______________________________________________________________________ _____________________________________________________________________________ _________________________________ John, Pritchard, Mayor ATTEST: ________________________ Kelli R. Bennewitz, City Clerk EXHIBIT A LEGAL DESCRIPTION LOT FOUR IN THE SUBDIVISION OF THAT PART OF THE EAST 14.67 CHAINS OF THE SOUTHEAST QUARTER OF SECTION 19, TOWNSHIP 11 NORTH, RANGE 2 EAST OF THE FOURTH PRINCIPAL MERIDIAN, KNOX COUNTY, ILLINOIS, WHICH LIES SOUTHERLY OF THE CENTER LINE OF THE GALESBURG-KNOXVILLE ROAD ACCORDING TO THE REVENUE PLAT OF 1956 RECORDED IN VOLUME 8 OF REVENUE PLATS, PAGE 49, EXCEPT THOSE PARTS OF SAID LOT 4 DESCRIBED AS FOLLOWS: A.BEGINNING AT THE SOUTHEAST CORNER OF SAID LOT 4 RUNNING THENCE WEST ALONG THE SOUTH LINE OF SECTION 19, A DISTANCE OF 262.7 FEET TO THE SOUTHWEST CORNER OF SAID LOT 4, THENCE NORTH ALONG THE WEST LINE OF SAID LOT 4, A DISTANCE OF 248.5 FEET, THENCE EAST PARALLEL TO THE SOUTH LINE OF SAID SECTION 19 A DISTANCE OF 333.5 FEET TO THE EAST LINE OF SAID LOT 4, THENCE IN A SOUTHWESTERLY DIRECTION ALONG THE EAST LINE OF SAID LOT 4 A DISTANCE OF 260 FEET TO THE PLACE OF BEGINNING. B. BEGINNING AT THE SOUTHWEST CORNER OF LOT 2 IN THE SUBDIVISION OF THAT PART OF THE EAST 14.67 CHAINS OF THE SOUTHEAST QUARTER OF SECTION 19, TOWNSHIP 11 NORTH, RANGE 2 EAST OF THE FOURTH PRINCIPAL MERIDIAN, WHICH LIES SOUTHERLY OF THE CENTER LINE OF THE GALESBURG- KNOXVILLE ROAD ACCORDING TO THE REVENUE PLAT OF 1956 RECORDED IN VOLUME 8 OF REVENUE PLATS, PAGE 49 RUNNING THENCE SOUTHEASTERLY ALONG THE SOUTHERLY LINE OF LOTS 2 AND 3 OF SAID REVENUE PLAT TO THE SOUTHEAST CORNER OF SAID LOT 3, THENCE SOUTHWESTERLY ALONG THE EASTERLY LINE OF SAID LOT 3 EXTENDED TO A POINT WHERE SAID EXTENSION INTERSECTS THE NORTH LINE OF THE SOUTH 248.5 FEET OF LOT 4 AFORESAID. THENCE WEST ALONG THE NORTH LINE OF SAID 248.5 FEET OF SAID LOT 4 TO A POINT WHICH IS 248.5 FEET NORTH OF THE SOUTH LINE OF SECTION 19 AND 206.4 FEET SOUTH OF THE POINT OF BEGINNING, THENCE NORTH 206.4 FEET SOUTH OF THE POINT OF BEGINNING, THENCE NORTH 206.4 FEET TO THE PLACE OF BEGINNING, SITUATED IN THE COUNTY OF KNOX, IN THE STATE OF ILLINOIS. COMMONLY KNOWN AS: 692 US HIGHWAY 150 E PROPERTY IDENTIFICATION NUMBER: 10-19-477-007 ____________________________________________________________________________ Prepared by: Gugs Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 7, 2020 AGENDA ITEM: Ordinance annexing properties located at 696, 698 & 700 US Highway 150 E. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development and Planning Manager recommend the City Council approve the ordinance annexing properties located at 696, 698 & 700 US Highway 150 E. BACKGROUND: The owner of the properties located at 696, 698 & 700 US Highway 150 E. (see attached location map) has requested annexation into the City. The owner of the properties is Herrin Holdings, LLC. The parcels proposed for annexation are currently zoned B2, Highway Business in the County and is being used as a business that services, packages and sells their product throughout the North American market. Per City ordinance, land annexed to the City is automatically placed in the zoning district most closely corresponding to that of the County zoning, which will be B2, General Business District. BUDGET IMPACT: Annexation into the City of Galesburg will generate property tax revenue. SUPPORTING DOCUMENTS: 1.Aerial location map 2. Annexation ordinance 3.Exhibit A legal description 4. Exhibit B annexation plat 20-1035 KnoxRoad1400N 150 Kn o x R o a d 1 4 0 0N 150 KnoxRoad1400N150 KNOX ROAD 1400N ")10 £¤150 1019477007 692 US HIGHWAY 150 E 1019477008 694 US HIGHWAY 150 E 1019477011 683 KNOX ROAD 1400 N 1019477026 696 US HIGHWAY 150 E 1019477027 698 US HIGHWAY 150 E 1030200004 700 US HIGHWAY 150 E 1030200007 1030200009 695 KNOX HIGHWAY 10 9019476013 695 US HIGHWAY 150 E Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community October 27, 2020 / Cadastral City of Galesburg 698 US Hwy 150 E (has agreement) 696 & 700 US Hwy 150 E (no agreement) 60 0 60 120 18030 Feet 696, 698 & 700 US Hwy 150 E Community Development Department CITY OF GALESBURG Operating Under Council-Manager Government Since 1957 ORDINANCE NO. ______________ AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: WHEREAS, a petition, signed by the legal owner or owners of record of all land within the territory hereinafter described, has been filed with the City Clerk of the City of Galesburg, Knox County, Illinois, requesting that said territory be annexed to the City of Galesburg; and WHEREAS, there are not electors residing within the said territory; and WHEREAS, the said territory is not within the corporate limits of any municipality but is contiguous to the City of Galesburg; and, WHEREAS, legal notices regarding the intention of the City to annex said territory have been sent to all public bodies required to receive such notice by State statute; and WHEREAS, all petitions, documents, and other necessary legal requirements are in full compliance with the statutes of the State of Illinois, specifically 65 ILCS 5/7-1-8; and, WHEREAS, it is in the best interests of the City of Galesburg that said territory be annexed thereto. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION ONE: That the following described territory, as described in EXHIBIT A, attached hereto and indicated on an accurate map of the annexed territory, (which is marked "EXHIBIT B", and is appended to and made a part of this Ordinance) is hereby annexed to the City of Galesburg, Knox County, Illinois. SECTION TWO: That the City Clerk is hereby directed to record with the Knox County Recorder and to file with the Knox County Clerk a certified copy of this Ordinance, together with the accurate map of the territory annexed appended to said Ordinance. SECTION THREE: That the City Clerk is hereby directed to record with the Knox County Recorder an affidavit showing that service of legal notice regarding the intention of the City to annex said territory was duly made on all public bodies required to receive notice by State Statute. SECTION FOUR: That all ordinances or parts of ordinances, in conflict herewith, are to the extent of such conflict hereby repealed. SECTION FIVE: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. Approved this _______ day of _____________________, 2020, by a roll call vote as follows: Roll Call #: ___ Ayes: ________________________________________________________________________ _____________________________________________________________________________ Nays: ________________________________________________________________________ _____________________________________________________________________________ Absent: _______________________________________________________________________ _____________________________________________________________________________ _________________________________ John, Pritchard, Mayor ATTEST: ________________________ Kelli R. Bennewitz, City Clerk EXHIBIT A Lots 1 and 2 in MHL Subdivision, being a Subdivision of Lots 6, 7, and 8 of the Revenue Plat of 1956, vacated County Highway 10, and a part of the Northeast Quarter of Section 30, Township 11 North, Range 2 East of the Fourth Principal Meridian, Knox County, Illinois, according to a Plat in Volume 29 of Knox County, Illinois, Plat Records at page 36. Property Identification Numbers: 10-19-477-026, 10-19-477-027, & 10-30-200-004 Commonly known as: 696, 698 & 700 US Highway 150 East, Galesburg, IL 61401 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 7, 2020 AGENDA ITEM: An Ordinance Regarding Chronic Nuisance Properties SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, and City Attorney / Administrative Services Director recommend approval of the Ordinance. BACKGROUND: Property where nuisance activity occurs regularly is a blight on an entire neighborhood. Many municipalities in Illinois and nationwide have created a regulatory processes to handle frequent nuisance offenders. These processes typically involve the adoption of chronic nuisance or crime-free housing ordinances. At the request of Alderman Hix, City staff have developed an ordinance to address the most severe nuisance properties within the City. The ordinance was drafted with support and input from Jim Clayton representing the Illinois Realtor’s Association. This ordinance provides the City with additional remedies for dealing with chronic nuisance properties. A property qualifies as a chronic nuisance property under one of the following theories: 1. Two or more occurrences of specified criminal offenses in a 60 day period; 2. Three or more occurrences of specified criminal offenses in a 365 day period; 3.A property the hearing officer has found lacks running water or heat and which has failed to correct the violation in the time period ordered by the hearing officer; 4.A property where the hearing officer has found three or more violations of the City’s outside storage or trash and debris ordinances which result in abatement within a six-month period. Qualifying offenses will only accrue once the ordinance has been adopted, meaning violations during the majority of 2020 could not be used to designate a property as a chronic nuisance. If the City administration believes a property meets any of these definitions it will trigger a hearing before the City’s administrative hearing officer. The hearing officer will be responsible for reviewing the evidence, including any mitigation that the owner or responsible party wishes to offer in rebuttal to the City’s evidence. If the property is declared a chronic nuisance by the hearing officer, he may order a number of remedies including the closure of the property for a specified time period and/or significant fines. Any property declared a chronic nuisance property must also register with the City and undergo additional inspections by City staff. BUDGET IMPACT: None. SUPPORTING DOCUMENTS: 1. Ordinance 20-1036 ORDINANCE NO. _________________ AN ORDINANCE REGARDING CHRONIC NUISANCE PROPERTIES WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to Section 6, Article VII of the Constitution of the State of Illinois; and WHEREAS, Article VII, Section 6(a) of the Illinois Constitution grants a home rule unit authority to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the Illinois Municipal Code (65 ILCS 5/11-60-2) provides that the corporate authorities of each municipality may define, prevent, and abate nuisances; and WHEREAS, the corporate authorities of the City of Galesburg find that chronic nuisance properties cause annoyance to neighbors, degrade property values and require disproportionate governmental resources; and WHEREAS, the corporate authorities find that the designation and registration of chronic nuisance properties will help to abate the nuisance they create; and WHEREAS, the corporate authorities find that amendment of the Galesburg City Code is in the best interests of the health, safety and welfare of the citizens of Galesburg. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is fully set forth herein. SECTION TWO: Section 94.50 is created and shall hereafter read as follows: 94.50 DEFINITIONS (A) Chronic nuisance property. Chronic nuisance property shall be property upon which any of the following occur: (1) Three or more of the criminal offenses listed below have occurred during any 365 day period, or two or more of the following criminal activities during any 60-day period. Offenses shall be the result of separate factual events that have been independently investigated by a law enforcement agency: A. Any homicide offense as defined in 720 ILCS 5/9-1 et seq.; B. Any kidnapping offense as defined in 720 ILCS 5/10-1 et seq.; C. An sexual assault, sexual abuse, or related offenses as defined in major sex offenses 720 ILCS 5/11-1.10 et seq., vulnerable victim offenses, 720 ILCS 5/11- 9.1 et seq., prostitution offenses, 720 ILCS 5/11-14 et sq., or pornography offenses, 720 ILCS 5/11-20 et seq.; D. Assault or battery or any related offense as defined in 720 ILCS 5/12-1 et seq. E. Criminal housing management as defined in 720 ILCS 5/12-5.1 and 5.1(a) F. Possession of explosives or incendiary devices as defined in 720 ILCS 5/20-2; G. Any offense involving deadly weapons as defined in 720 ILCS 5/20-2; H. Mob action as defined in 720 ILCS 5/25-1; I. Possession, manufacture, or delivery of controlled substances as defined in 720 ILCS 570/401 et seq. J. Possession, cultivation, manufacture, or delivery of cannabis as defined in 720 ILCS 550/1 et seq; except to the extent as is permitted under state law. K. Gambling as defined in 720 ILCS 5/28-1 L. Assault or battery or any related offense as defined in 720 ILCS 5/12-1 et seq., but not including domestic violence or sexual violence against the occupant, tenant, or guest of the property in compliance with 65 ILCS 5/1-2-1.5 et seq. M. Public indecency as defined in 720 ILCS 5/11-9; N. Criminal damage to property as defined in 720 ILCS 5/21 et seq.; O. Illegal consumption or possession of alcohol as defined in 235 ILCS 5/1-1 et seq. (2) Any property that the hearing officer has found is in violation of Section 150.165(J) or 150.166(G) which has not corrected the violation within the time period ordered by the hearing officer for the City’s administrative adjudication system. (3) Any property where the hearing officer has found three or more separate violations of Section 94.05 or 94.08 of the Galesburg City Code that have required the City to abate the nuisance within a six month period. (B) Criminal Offense: 1. Criminal offenses only count for the purposes of this Ordinance if an owner of the property, tenant, or person permitted to be at the property by an owner or tenant committed or participated in the offense. 2. A criminal offense has occurred for the purposes of 94.50(A) if conduct has resulted in a criminal conviction, pending indictment, or pending criminal charge or ticket. (C) Control shall mean the ability to regulate, restrain, dominate, counteract or govern conduct that occurs on that property. (D) Owner shall mean any person, partnership, land trust, or corporation having any legal or equitable interest in the property. Owner includes, but is not limited to: (1) A mortgagee in possession in whom is vested (A) all or part of the legal title to the property; or (b) all of part of the beneficial ownership and the right to the present use and enjoyment of the premises; or (2) An occupant who can control what occurs on the property; or (3) Any person acting as an agent of an owner as defined herein. (E) Permit shall mean to allow, consent to, participate in or encourage, or expressly assent or agree to the doing of an act. A victim of domestic violence or sexual violence cannot be considered to have permitted a perpetrator’s act or actions. In no event shall any police contact that was made by, or on behalf of, or otherwise concerns an individual with a disability be used in the determination that a property is a chronic nuisance property when the purpose of the contact was related to that individual’s disability. (F) Property shall mean any real property, including that which is affixed, incidental or pertinent to land, including but not limited to any premises, room, house, building or structure or any separate part of portion thereof, whether permitted or not. SECTION THREE: Section 94.51 is created and shall hereafter read as follows: 94.51 NOTICE OF VIOLATION (A) A notice of violation shall be issued to the owner(s) of any chronic nuisance property. The notice shall be sent by certified mail return receipt required and first class mail to the address listed on the tax roll. The notice of violation must also be posted at the property where the nuisance activities occurred. The notice of violation must contain at least the following information: 1. The address and parcel index number of the property 2. A description of the facts constituting a violation of this Chapter 3. A statement that the property has been declared to be a chronic nuisance 4. The date, time, and location of an adjudicatory hearing before the hearing officer of the City’s administrative adjudication system to be held on the property’s designation as a chronic nuisance property or other violation. 5. A statement that the costs of any chronic nuisance services provided by the city may be liened against the property. SECTION FOUR: Section 94.52 is created and shall hereafter read as follows: 94.52 HEARING ON DESIGNATION AS CHRONIC NUISANCE PROPERTY (A) The hearing on the chronic nuisance designation shall be conducted before the hearing officer of the City’ administrative adjudication system. This hearing shall be limited to the review of the record or evidence upon which the city based the declaration of chronic nuisance property, including any evidence submitted by the property owner to rebut the city’s evidence. (B) After reviewing the record or evidence upon which the city based its determination and the evidence submitted by the property owner the hearing officer must either uphold or reject the declaration of chronic nuisance property The decision of the hearing officer must be in writing and is deemed final. If the hearing officer upholds chronic nuisance designation, the hearing officer may order any remedies as outlined in Section 94.53 of this Chapter. If the hearing officer rejects the notice of violation, he must identify the actual, procedure or legal error upon which the decision is based. (C) The failure of any owner(s) to appear at the hearing shall not relieve the City of its burden to show sufficient evidence at the scheduling hearing that the property is a chronic nuisance property. (D) Any decision by the Administrative Hearing Officer that a property does or does not qualify as a chronic nuisance shall constitute a final determination for purposes of judicial review and shall be subject to review under the Illinois Administrative Review Law (735 ILCS 5/3-101 et seq.) SECTION FIVE: Section 94.53 is created and shall hereafter read as follows: 94.53 REMEDIES FOR CHRONIC NUISANCE (A) In the event that the hearing officer determines property to be a chronic nuisance property, the hearing officer may order any or all of the following: 1. That the property is closed for a period of not less than 30 days, but not more than 180 days, except that properties which are deemed a chronic nuisance under Section 94.50(A) (2) may be closed for any period until water or power is properly connected at the property. 2. That the owner secures the property against use of occupancy of the property for the time period listed above. 3. That the City physically secure the property against use or occupancy in the event that the owner fails to do so within the time specified by the hearing officer. In the event that the city is authorized to secure the property or otherwise abate a chronic nuisance, all costs reasonably incurred by the City to effect closure or abate the nuisance shall be assessed against the owner and the property. The City shall submit a statement of costs to the court for its review. If no objection of the statement is made within the time period prescribed by the court, or if the court, after objection is made, determines that the statement of costs is accurate the court shall approve such costs. 4. A fine of $1000 or a fine of up to $100 per day against the owner of the property for each day the owner had actual knowledge that the property was a chronic nuisance property and permitted the property to remain a chronic nuisance property. 5. That the owner post a reasonable bond to assure future compliance with the statutes of the State of Illinois or the ordinances of the City of Galesburg for a reasonable period of time, not to exceed one year. (B) In determining an appropriate remedy, the hearing officer may consider evidence of other conduct which has occurred on the property, including, but not limited to: 1. The actions or lack of action taken by the owner to mitigate or correct the problem at the property; 2. Whether the problem at the property was repeated or continuous; 3. The magnitude or gravity of the problem; 4. The cooperation of the person in charge of the property with the City; 5. The cost to the City to investigate and correct or attempt to correct the chronic nuisance condition; 6. The actual disturbance to neighbors. (C) Any person who is assessed the cost of abatement and/or civil penalty by the court shall be personally liable for the payment thereof to the City. If payment is not made, the City may pursue all available collection procedures, including, civil collection or requesting a court to find the owner in contempt of court for nonpayment of such costs. (D) Upon the administrative hearing officer’s final determination that a property is a chronic nuisance property and until that designation is removed as provided herein, the city shall be entitled to include the property (as identified by its address and/or parcel identification number) and the property’s title owner on a list of chronic nuisance properties, maintained by the City and available to the public. A list of chronic nuisance properties shall be published on the City’s website. SECTION SIX: Section 94.54 is created and shall hereafter read as follows: 94.54 REGISTRATION AND INSPECTION OF CHRONIC NUISANCE PROPERTIES (A) Within 30 days from the date the property has been determined by the administrative hearing officer to be a chronic nuisance property, the owner(s) of that property shall file with the City Clerk an annual registration statement for that property. The registration statement shall contain the following information: (1) The name, street address, and telephone number of each owner of the property (a P.O. box is not sufficient). If the owner of the chronic nuisance property is a partnership, corporation, limited liability company or voluntary unincorporated association, the statement shall further include the name, street address, and telephone number of each partner (general and limited) in the case of partnership, each officer in the case of a corporation, each manager in the case of a manager-managed LLC, or each member in the case of a member-managed LLC; and (2) The name, street address (a P.O. Box is not sufficient) and telephone number of a person 21 years or older, designated by the owner(s) of the chronic nuisance property as the authorized agent for receiving notices of code violations or citations and receiving process in any court proceeding or administrative enforcement proceeding, on behalf of the owner(s) in connection with the enforcement of this Code; and (3) The name, street address and telephone number of the person or entity responsible for managing, controlling, or collecting rents for the chronic nuance property if someone or some entity other than the owner(s). (B) The owner(s) of a chronic nuisance property shall, no earlier than 30 days before, nor any later than 30 days after the date which is one year after the final determination by the administrative hearing officer that the property is a chronic nuisance property, cause the chronic nuisance property to be inspected by a city inspector, whose inspection report(s) shall be submitted to the Housing Program Coordinator. The owner shall certify to the Housing Program Coordinator or Galesburg Police Department that no later than 90 days from the date of the inspection provided for herein that all violations contained in the inspection report that resulted therefrom have been repaired, corrected, cured or mitigated. (C) The owner(s) of a chronic nuisance property shall no earlier than 30 days before, nor any later than 30 days after the date which is two years after the final determination by the administrative hearing officer that the property is a chronic nuisance property, cause the chronic nuisance property to be inspected by a city inspector whose inspection report shall be submitted to the Housing Program Coordinator. The owner shall certify to the Housing Program Coordinator or Galesburg Police Department representative that no later than 90 days from the date of the inspection provided for herein that all violations contained in the inspection report that resulted therefrom have been repaired, corrected, cured or mitigated. (D) The failure of the owner(s) of a property to comply with any of its or their obligations under this Section shall cause the property to be re-designated as a chronic nuisance property and each of the obligations set forth herein shall apply to the property as if the property were first designated a chronic nuisance property on the date on which the owner(s) obligations hereunder were not completed or satisfied. (E) The designation of a property as a chronic nuisance property shall be removed upon (i) the payment by the owner(s) of any fine provided for in this Section, (ii) the timely submission of the required inspection reports and certifications of repair and (iii) the timely submission of the registration statement as required by this Chapter. SECTION SEVEN: Section 94.55 is created and shall hereafter read as follows: 94.55 EMERGENCY CLOSING PROCEDURES (A) In the event that it is determined that the property is an immediate threat to the public safety and welfare, the city may apply to the hearing officer or court for such interim relief as it deems necessary. Where there is an immediate threat to the public safety and welfare the notification provision set forth in Section 94.52 of this Chapter are not mandatory; however, the city shall make a diligent effort to notify the person in charge prior to a court hearing. (B) In the event that the court or hearing officer finds the property constitutes a chronic nuisance property, and finds that the property is an immediate threat to the public safety and welfare the court may order the remedies set forth in section 94.53 of this Chapter. In addition, in the event that it also finds the person in charge had knowledge of activities or conditions of the property constituting or violating this chapter and permitted the activities to occur, the court may assess a civil fine pursuant to Section 94.53 of this Chapter. SECTION EIGHT: Section 94.56 is created and shall hereafter read as follows: 94.5 SEVERABILITY If any provision of this Chapter or its application, or a person or circumstance held to be invalid for any reason, the remainder of said application of its provision to the other persons or circumstances shall not be in any way affected. SECTION NINE: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION TEN: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this ______day of ____________________, 2020, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ ______________________________________________________________________________ Nays: ________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ _________________________________ John Pritchard, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of2 CITY OF GALESBURG COUNCIL LETTER DECEMBER 7, 2020 AGENDA ITEM: Ordinance to require all excavators, including recognized utility companies, to obtain a permit from the City prior to excavating in a contaminated soil zone located in the public right of way. SUMMARY RECOMMENDATION: The City Manager, City Attorney, and Director of Public Works recommend approval of the ordinance. BACKGROUND: There are many properties located within the city limits of Galesburg that at one time in their history, used to have a gas station located on them. The majority of these properties have had the tanks removed but there is still contaminated soil that remains on the property. For some of these properties, the contaminated soil extends out onto the public right of way adjacent to their property. The Illinois Environmental Protection Agency (IEPA) does not require all the contaminated soil to be removed but requires an institutional control so that no person is exposed to the contaminated soil. In cases where the contamination extends onto the public right of way, the IEPA has developed what is referred to as a Highway Authority Agreement (HAA). This agreement is signed by the highway authority and requires that the Highway Authority limit access by itself and others to soil within the defined contaminated soil zone. The property owner is not able to get a No Further Remediation (NFR) letter from IEPA without the HAA or cleaning up all the contaminated soil, which would be very expensive. A NFR letter acknowledges that a site owner or operator has satisfied the IEPA laws and regulations and no further action is required in order to be in compliance. Without a NFR letter it is very difficult to sell this type of property. The City’s existing excavation ordinance, which covers general excavations in the City right-of- way, exempts recognized utility companies from needing to obtain an excavation permit when digging in the right of way. The proposed ordinance would require everyone, including recognized utility companies, to obtain a permit if they are proposing to work in a contaminated soil area where the City has signed a HAA. The City would publish a list and map on the City’s website annually of these areas and make this information available to all excavators, including recognized utility companies. The proposed ordinance would also require the permittee to take necessary precautions to protect the human health (including worker safety) and the environment during and after any work within a designated contaminated soil zone. Currently, City staff is aware of two locations where a HAA is being requested in order for the property owner to obtain an NFR. One location is on the southwest corner of E. Simmons Street and S. Seminary Street and the other location is on the northwest corner of E. Fremont Street and N. Seminary Street. The proposed ordinance is required in order for the City to be able to sign a HAA for these types of properties since the HAA requires the Highway Authority to limit access to the contaminated site. The individual HAA for each property would be brought to the City Council for approval in the future if this ordinance is approved. 20-1037 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 2 of2 BUDGET IMPACT: Existing City staff would be able to review these additional excavation permits with no additional cost to the City. SUPPORTING DOCUMENTS: 1. Ordinance ORDINANCE NO. _________________ AN ORDINANCE REQUIRING PERMITS FOR RIGHT-OF-WAY WORK IN DESIGNATED CONTAMINATED SOIL ZONES WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to Section 6, Article VII of the Constitution of the State of Illinois; and WHEREAS, Article VII, Section 6(a) of the Illinois Constitution grants a home rule unit authority to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, currently the City does not require recognized utilities to seek a permit before conducting work in the right-of-way; and WHEREAS, certain portions of the City’s right-of-way may contain fuel contaminated soils exceeding IEPA Tier 1 remediation objectives related to the operation of gas stations on surrounding property; and WHEREAS, these surrounding properties cannot receive a no further remediation letter from the IEPA to allow the property to be fully developed unless the City regulates the nearby right-of- way; and WHEREAS, the corporate authorities find that amendment of the Galesburg City Code to regulate work within these specified right-of-ways is in the best interests of the health, safety and welfare of the citizens of Galesburg. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is fully set forth herein. SECTION TWO: Sections 97.056 is created and shall hereafter read as follows: 97.056 EXCAVATIONS AND CUTS IN DESIGNATED CONTAMINATED SOIL ZONES (A) A contaminated soil zone shall mean any area of the public right of way where fuel contaminated soil exceeds IEPA Tier 1 residential remediation objectives and the City has executed a highway authority agreement with the owner of the adjacent property. (B) No person other than a duly authorized city official or employee in the course of his or her employment shall make any excavation or opening in or under any public street or alley within any designated contaminated soil zone without a permit from the City of Galesburg. (C) The City shall publish a list and map describing and depicting the designated contaminated soil zones on its website. These zones shall include any right-of-way covered by an active Highway Authority Agreement. (D) Applications for a permit to conduct work within a designated contaminated soil zone shall be in a manner and form as prescribed by the Director of Public Works. (E) A permittee under this Section shall take all measures necessary to protect the human health (including worker safety) and the environment during and after any work within a designated contaminated soil zone. (F) Any person conducting excavation work within a contaminated soil zone shall dispose of any soil or groundwater removed in accordance with applicable federal and state laws and regulations. SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FOUR: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this ______day of ____________________, 2020, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ ______________________________________________________________________________ Nays: ________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ _________________________________ John Pritchard, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk _________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 4 TRAFFIC ADVISORY COMMITTEE DECEMBER 2020 REPORT MISSION: To provide technical recommendations for policy decisions by the City Council in order to create safe, efficient, serviceable streets for residents, visitors, and public safety operation 20-09> Request to place a flashing yellow light on both sides of the railroad underpass on Fremont St. near the N. Farnham St. intersection (Ward 1, Ald. Hix) • A request was made to install flashing yellow lights on or near the entrances to the Fremont Street underpass. The request stated that vehicles travel at a high rate of speed through the underpass and something needs to be done to slow vehicles down. • Currently, there are 15 mph signs posted on both sides of the underpass directed at motorists traveling through the underpass. These were installed in 2002 to help slow motorists down. • Crash reports for the last 3 years were obtained for the area near the underpass. A total of 5 crashes have occurred in that period. - One crash was due to an animal running into the path of a vehicle. The vehicle ran off the road to avoid the animal - One crash was the result of two vehicles colliding while both were pulling out of private entrances near the underpass. - Two crashes were right angle crashes caused by a failure to yield by vehicles turning at the intersection of Fremont St. and Farnham St. just west of the underpass - One crash was the result of a vehicle traveling westbound at a high rate of speed through the underpass and leaving the roadway. • In 2004, a similar request was reviewed by the Traffic Advisory Committee. At the time, it was noted that westbound motorists must stop at the stop sign at Lincoln St. just east of the underpass before travelling through, therefore slowing them down before traveling through. The site distance for vehicles turning from Farnham St. onto Fremont was also evaluated at that time and it was felt that there was adequate visibility for motorists to see WB Fremont traffic traveling through the underpass. • 3-year crash data was reviewed in 2004 as well. There was a total of 5 crashes during that time period and two were right angle crashes. The Traffic Advisory Committee recommended the installation of a left-turn yield sign in the median for eastbound traffic turning onto Farnham St. from Fremont. These signs remain in place today. • The committee discussed that there is a potential site distance issue due to the configuration of the intersection at Farnham St. and its proximity to the underpass. Specifically, motorists may have trouble seeing westbound Fremont St. traffic when pulling onto Fremont St. from Farnham St. Motorists travelling westbound at a high rate of speed through the underpass would increase the likelihood that a crash could occur due to this site distance issue. _________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 4 • The option of adding stop signs at the intersection of Fremont and Farnham was discussed. This option was not favored since traffic is already required to stop at the Lincoln Street intersection. • It was agreed that the best course of action would be to warn westbound vehicles to slow down when traveling through the underpass due to the presence of the intersection at Farnham. Therefore, the committee recommends installing warning signage that included flashing lights as an effort to slow vehicles down. • Flashing solar powered “SLOW” signs with built in lights can be purchased and would cost approximately $800. Other options would be looked at as well such as a solar powered flashing beacon that could be mounted to a sign. Location Map Recommendation: Install a flashing warning sign for westbound motorists. _________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 4 20-10> Request to replace the yield sign at the intersection of E. Davis St. and Chambers St. with a stop sign and make the intersection a 3-way stop (Ward 3, Ald. Hillery) • A request was made by a resident to replace the yield sign at intersection of E. Davis St. and Chambers St. with a stop sign. It was also requested that stop signs be put in on E. Davis St. at Chambers St., making the intersection a 3-way stop. • E. Davis St. is the through street and runs east and west. Chambers St. runs north and south and ends at E. Davis St. at a T-intersection. Currently, the traffic on Chambers St. is required to yield to the through traffic on E. Davis. • The request stated that traffic travels at a high rate of speed on E. Davis St. Also, it was stated that a vehicle recently ran the yield sign on Chambers St. and traveled through the intersection and struck a garage on private property. • Following a review by the Traffic Advisory Committee in 1997, it was recommended to establish intersection control at this previously uncontrolled intersection. An ordinance was approved at that time establishing that vehicles on Chambers Street are required to yield to traffic on Davis St. • Due to the low vehicular volume at the intersection and sufficient site distance it is unlikely to meet MUTCD warrants for an all-way stop. Also, the MUTCD does not recommend the use of stop signs to control speeding. Crash data shows only once reported crash in the last 3 years, which does not meet the warrant for an all-way stop. Speed data is also currently being collected and will be evaluated to determine whether a speeding issue exists. • Due to not meeting the warrants for an all-way stop, the committee recommends no change be made to the intersection control. • It was agreed that the police department will perform additional enforcement on E. Davis St. to address any speeding issues. _________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 4 Location Map Recommendation: No change to intersection control. Increased police enforcement to address speeding concerns. CITY OF GALESBURG Transit Memo Operating Under Council – Manager Government Since 1957 ______________________________________________________________________________ Page 1 of 1 ___________________________________________________________________________________________________________________________________________________________________________________________ TO: Todd Thompson, City Manager FROM: Pamelyn Usher-Miller, Transit Manager DATE: December 14, 2020 SUBJECT: City of Galesburg Transit Logo With the combination of fixed route services and the paratransit services, the transit staff has put into motion a new logo. Below is the proposed new logo for the City Council review. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gugs Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 21, 2020 AGENDA ITEM: Water Infrastructure Grant with PLC Realty, LLC for the property located at 66 North Seminary Street. SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommend the Water Infrastructure Grant Agreement be approved. BACKGROUND: PLC Realty, LLC purchased a building that has been underutilized for a number of years, located at 66 North Seminary St. The owners are currently renovating the building, which would include the complete renovation/restoration of the exterior façade and entire interior that will provide two commercial spaces on the first floor and two apartments on the second floor. The total cost of the project is approximately $615,000. As a part of the renovations to be done, the existing 1 inch water service line will be replaced with a new 2 inch line, a new fire protection sprinkler system (NFPA 13 on the first floor and NFPA 13R on the second floor) will be installed to provide adequate coverage and make the building, contents and occupants safe. The Economic Development Grant incentive policy limits the amount of a water infrastructure grant to $1,000 per full time job created within 2 years or a maximum of $10,000, whichever is less. Approval of this grant would be above the policy. The owners are seeking a water infrastructure grant to cover the expense of the new 2 inch water line. Their overall project also involves First-Mid Illinois bank and owner’s equity. In May 2020, Council approved a Façade grant for this project that would provide up to $72,137.50 ($36,068.75 from TIF IV and $36,068.75 from the Galesburg Downtown Council). Also on the agenda tonight is an item to consider a TIF IV incentive for the installation of the fire protection sprinkler system and fire alarm monitoring. BUDGET IMPACT: If approved, the $12,000 grant would come from Fund 24, sufficient funds are available to provide this water infrastructure grant. SUPPORTING DOCUMENTS: 1.Water Infrastructure Grant Application 2.Water Infrastructure Grant Agreement 20-4106 Page 1 of 12 This Economic Development AGREEMENT (the “AGREEMENT”) is entered into as of the ____ day of ______, 2020, by and between the CITY of Galesburg, Illinois, a home rule municipal corporation, (hereinafter referred to as the “CITY”) and PLC REALTY, LLC, an Illinois Limited Liability Company (hereinafter referred to as the “DEVELOPER”). RECITALS WHEREAS, the CITY is a home rule unit of government, pursuant to Section 6 of Article VII of the Constitution of the State of Illinois, and as such has the authority to promote the health, safety and welfare, including to prevent the spread of blight and deterioration and inadequate facilities by promoting the development of and private investment in industry, business and housing and enhancing the marketability of premises and is authorized and empowered to enter into economic incentive agreements pertaining to its government and affairs, including the economic development of the CITY and the expansion of its tax base thereby reducing unemployment; and WHEREAS, there exists certain PROPERTY more fully described on Exhibit A attached hereto and by reference made a part hereof that is currently redeveloped but has remained significantly unoccupied and/or underutilized for a period in excess of one (1) year; and WHEREAS, DEVELOPER has purchased and intends to improve the PROPERTY described in Exhibit A attached hereto and by reference made a part hereof; thereby contributing to the economic development of the CITY, increasing the tax base, reducing unemployment and creating or retaining job opportunities within the CITY; the CITY is willing to enter into an economic incentive AGREEMENT with DEVELOPER; and WHEREAS, the improvement of the PROJECT shall include the complete renovation/restoration of the exterior façade and entire interior that will provide two commercial spaces on the first floor and two apartments on the second floor; WHEREAS, DEVELOPER has requested that incentives related to the PROJECT be provided by the CITY; and WHEREAS, an economic development incentive policy, that included a Water Infrastructure Grant program, was reflected in resolution 19-19 passed by City Council on September 3, 2019; and NOW THEREFORE, in consideration of the promises and mutual covenants and obligations of the parties contained herein, and other good and valuable consideration, the receipt and sufficiency whereof are hereby acknowledged, the parties hereto, intending to be legally bound, hereby covenant and agree as follows: Page 2 of 12 SECTION I: DEFINITIONS The following definitions shall be utilized in this AGREEMENT. A. “APPLICABLE LAW” means all laws, statutes, acts, ordinances, rules, regulations, permits, licenses, authorizations, directives, orders and requirements of all Governmental Authorities, that now or hereafter during the term of this AGREEMENT may be applicable to the CITY, DEVELOPER, and/or the PROJECT, and the construction, maintenance, use and operation thereof, including those relating to employees, zoning, building, health, safety, hazardous materials, and accessibility of public facilities. B. “PROJECT” mean the redevelopment of property located at 66 North Seminary Street as described in Exhibit A of this AGREEMENT. C. “PROPERTY” means the building located at 66 North Seminary Street, that has been purchased by DEVELOPER as more fully described in Exhibit A attached hereto and made a part hereof. D. “PUBLIC INVESTMENT” means the funds provided through the Water Infrastructure Grant in the manner provided in Section III of this AGREEMENT. SECTION II: OBLIGATIONS A. DEVELOPER Obligation. a. DEVELOPER will utilize all reasonable efforts to develop the PROJECT in a manner that is compatible with this AGREEMENT and APPLICABLE LAW. DEVELOPER agrees to timely submit all necessary required applications, plans, documents and other information as may be required by the CITY to comply with this AGREEMENT. B. CITY Obligation. a. The CITY shall provide the PUBLIC INVESTMENT pursuant to Section III below. b. The CITY agrees to use its best efforts to expedite any permitting process required by the ordinances of the CITY. The CITY specifically represents that upon DEVELOPER submitting all necessary and required documentation purporting to comply with the ordinances and permitting requirements of the CITY, the CITY will issue the required permits or will provide a written response of additional requirements to be met by DEVELOPER within four weeks of the date of submission of such documentation. SECTION III: PUBLIC INVESTMENT A. PUBLIC INVESTMENT. The CITY will provide PUBLIC INVESTMENT in an amount not to exceed $12,000 (which is approximately 100% of the estimated cost of the PROJECT as described in Exhibit A), or 100% of the actual final cost of the PROJECT, Page 3 of 12 whichever is less, to reimburse the DEVELOPER. Payment to the DEVELOPER shall be provided at the completion of the project, after all required documentation has been provided and approved by the CITY. SECTION IV: INDEMNIFICATION A. DEVELOPER Indemnification of the CITY. So long as DEVELOPER maintains a direct interest in the PROJECT or any part thereof (excluding, for example, an interest therein solely as a creditor or mortgagee) and notwithstanding anything to the contrary in this AGREEMENT, DEVELOPER agrees to indemnify, defend and save the CITY, its officers, employees, Council members, Mayor, agents and representatives and each of their successors and assigns harmless from and against any and all claims, liabilities, demands, suits, administrative proceedings, causes of action, costs, damages, personal injuries and PROPERTY damages, losses, attorney’s fees and costs of litigation and other expenses, both known and unknown, present and future, at law or in equity by or on behalf of any person, firm or corporation arising from (i) DEVELOPER’s operation or management of the PROJECT, or any work or activity of DEVELOPER connected to the construction of the PROJECT; (ii) any breach or default on the part of DEVELOPER in the performance of any of its obligations, terms, conditions, representations or warranties under or in respect of this AGREEMENT; (iii) any act of negligence or willful or wanton misconduct of DEVELOPER or any of its agents, contractors, servants or employees; (iv) any violation by DEVELOPER of any easements, conditions, restrictions, building regulations, zoning ordinances, environmental regulations or land use regulations affecting the PROJECT; (v) any violation of APPLICABLE LAW by DEVELOPER or (vi) any violation by DEVELOPER of state or federal securities law in connection with the offer and sale of interests in DEVELOPER, its affiliates or any part of the PROJECT. DEVELOPER agrees to indemnify and save the CITY harmless from and against all costs and expenses incurred in or in connection with any such claim arising as aforesaid or in connection with any action or proceeding brought thereon. In case any such claim shall be made or action brought based upon any such claim in respect of which indemnity may be sought against DEVELOPER, upon receipt of notice in writing from the CITY setting forth the particulars of such claim or action, DEVELOPER shall assume the defense thereof including the employment of counsel and the payment of all costs and expenses. The CITY shall have the right to employ separate counsel in any such action and to participate in the defense thereof, but the fees and expenses of such counsel shall be at the expense of the CITY. It is agreed and understood that the aforesaid indemnities in this Section VIII shall be binding on DEVELOPER only for such period as DEVELOPER maintains a direct interest in the PROJECT or part thereof (excluding, for example, an interest therein solely as a creditor or mortgagee), and only with respect to such direct interest in the PROJECT or part thereof. Provided, notwithstanding the foregoing, DEVELOPER shall not be liable to indemnify and hold the CITY harmless Page 4 of 12 from any portion of any such loss, liability, cost or expense which results from the negligence or willful misconduct of the CITY, its officials, agents, or employees. B. CITY Indemnification of DEVELOPER. To the extent not prohibited by law, the CITY, so long as DEVELOPER maintains a direct interest in the PROJECT or any part thereof (excluding, for example, an interest therein solely as a creditor or mortgagee), shall indemnify and hold harmless DEVELOPER and its directors, officers, employees and agents from any and all claims, damages, costs, and expenses, caused by the CITY or any of its agents, contractors, officials or employees arising from: (i) any act of negligence or willful and wanton misconduct of the CITY or any of its agents, contractors, officials or employees; (ii) any breach or default on the part of the CITY in the performance of any of its obligation under or in respect of this AGREEMENT; or (iii) any violation of APPLICABLE LAW by the CITY. The CITY agrees to indemnify and save DEVELOPER harmless from and against all costs and expenses incurred in or in connection with any such claim arising as aforesaid or in connection with any action or proceeding brought thereon. Notwithstanding the foregoing, the CITY retains any and all defenses and immunities provided by the Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. In addition, neither party intends this paragraph to waive its rights to limited liability under the Illinois Worker’s Compensation Act or Kotecki line of cases (146 Ill 2d 155, 585 NE 2d 1023 (1991)). Provided, further, notwithstanding the foregoing, the CITY shall not be liable to indemnify and hold DEVELOPER harmless from any portion of any such loss, liability, cost or expense which results from the negligence or willful misconduct of DEVELOPER, its officials, agents, or employees. SECTION V: DEFAULT AND REMEDIES A. Events of Default. The following shall be events of default (the “Events of Default”) with respect to this AGREEMENT: 1. Misrepresentation. If any material representation made by DEVELOPER or the CITY in this AGREEMENT, or in any certificate, notice, demand or request made by DEVELOPER or the CITY in writing and delivered to the other party pursuant to or in connection with any of said documents shall prove to be untrue or incorrect in any material respect as of the date made; or 2. Breach. Breach by DEVELOPER or the CITY of any material covenant, warranty or obligation set forth in this AGREEMENT. B. Remedies Upon Default. In the case of an Event of Default by either party hereto or any successors to such party, such party or successor shall, upon written notice from the other party, take immediate action to cure or remedy such Event to Default within sixty (60) days after receipt of such notice (or within a reasonable time if the Event of Default cannot be diligently cured within such sixty (60) day period). If, in such case action is not taken, or not diligently pursued, or the Event of Default shall not be cured or remedied Page 5 of 12 within a reasonable time, the aggrieved party may institute such proceedings as may be necessary or desirable in its opinion to cure or remedy such Event of Default, including but not limited to, proceedings to compel specific performance by the party in default of its obligations. In case the CITY or DEVELOPER shall have proceeded to enforce its rights under this AGREEMENT and such proceedings shall have been discontinued or abandoned for any reason or shall have been determined adversely to the party initiating such proceedings, then and in every such case DEVELOPER and the CITY shall be restored respectively to their several positions and rights hereunder, and all rights, remedies and powers of DEVELOPER and the CITY shall continue as though no such proceedings had been taken. C. Other Rights and Remedies of CITY and DEVELOPER: Delay in Performance Waiver. 1. No Waiver by Delay. Any delay by the CITY or DEVELOPER in instituting or prosecuting any actions or proceedings or otherwise asserting their rights under this AGREEMENT shall not operate to act as a waiver of such rights or to deprive them of or limit such rights in any way (it being the intent of this provision that the CITY or DEVELOPER should not be constrained so as to avoid the risk of being deprived of or limited in the exercise of the remedies provided in this AGREEMENT because of concepts of waiver, laches or otherwise); nor shall any waiver in fact made by the CITY or DEVELOPER with respect to any specific Event of Default by DEVELOPER or the CITY under this AGREEMENT be considered as a waiver of the rights of DEVELOPER or CITY under this section or with respect to any Event of Default under any section in this AGREEMENT or with respect to the particular Event of Default, except to the extent specifically waived in writing by the CITY or DEVELOPER. 2. Rights and Remedies Cumulative. The rights and remedies of the parties to this AGREEMENT (or their successors in interest) whether provided by law or by this AGREEMENT, shall be cumulative, and the exercise by either party of any one or more of such remedies shall not preclude the exercise by it, at the time or different times, of any other such remedies for the same Event of Default by the other party. No waiver made by either such party with respect to the performance, nor the manner or time thereof, or any obligation of the other party or any condition to its own obligation under the AGREEMENT shall be considered a waiver of any rights of the party making the waiver with respect to the particular obligation of the other party or condition to its own obligation beyond those expressly waived in writing and to the extent thereof, or a waiver in any respect in regard to any other rights of the party making the waiver or any other obligation of the other party. 3. Delay in Performance. For the purposes of any of the provisions of this AGREEMENT except with regard to payment of real estate taxes as provided herein, Page 6 of 12 neither the CITY, nor DEVELOPER, as the case may be, nor any successor in interest, shall be considered in breach of, or in default of, its obligations with respect to the beginning and completion of construction of the PROJECT or progress in respect thereto, in the event of enforced delay in the performance of such obligation due to unforeseeable causes beyond its control and without its fault or negligence, including, but not restricted to acts of God, acts of the public enemy, acts of federal, state or local government, acts of the federal or state judiciary, acts of the other party, fires, floods, epidemics, quarantine restrictions, strikes, embargoes, acts of nature, unusually severe weather or delays of subcontractors due to such causes; it being the purposes and intent of this provision that in the event of the occurrence of any such enforced delay, the time or times for performance of the obligations of the CITY or DEVELOPER with respect to the beginning and completion of the construction of the PROJECT shall be extended for the period of the enforced delay. Provided, that the party seeking the benefit of the provisions of this Section, shall within thirty (30) days after the beginning of any such enforced delay have first notified the other party thereof in writing, of the cause or causes thereof, and requested an extension of the period of enforced delay. Such extensions of schedule shall be agreed to in writing by the parties hereto. 4. Waiver. Any party to this AGREEMENT may elect to waive any remedy it may have hereunder, provided that no such waiver shall be deemed to exist unless the party waiving such right or remedy does so in writing. No such waiver shall obligate such party to waive any other right or remedy hereunder, or shall be deemed to constitute a waiver of other rights and remedies provided pursuant to this AGREEMENT. SECTION VI: TERMINATION OF AGREEMENT A. Termination by the CITY. The CITY has the right to terminate all or part of this AGREEMENT upon thirty (30) days prior written notice to DEVELOPER as follows if any Event of Default by DEVELOPER is not cured within the timeframe set forth in Section V above. B. Termination by DEVELOPER. DEVELOPER has the right to terminate all or part of this AGREEMENT upon thirty (30) days prior written notice to the CITY as follows if any Event of Default by the CITY is not cured within the timeframe set forth in Section V above. SECTION VII: EQUAL EMPLOYMENT OPPORTUNITY DEVELOPER, for itself and its successors and assigns, agrees that during and with respect to construction of the PROJECT provided for in this AGREEMENT that the following will apply: Page 7 of 12 A. Nondiscrimination. DEVELOPER and any tenants of the PROJECT will not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, creed, disability, age or national origin. DEVELOPER and any tenants will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, creed disability, age or national origin. Such action shall include, but not be limited, to the following: employment, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. DEVELOPER and any tenants agree to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the CITY setting forth the provisions of this non-discrimination clause. B. Advertising. DEVELOPER and any tenants will, in all solicitations or advertisements for employees placed by or on behalf of DEVELOPER and any tenants, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, creed disability, age or national origin. SECTION VIII: REPRESENTATIONS OF DEVELOPER DEVELOPER represents warrants and agrees as the basis for the undertakings on its part herein contained that: A. Organization. DEVELOPER is an Illinois corporation and is in good standing with the State of Illinois. B. Authorization. DEVELOPER has power to enter into, and by proper action has been duly authorized to execute, deliver and perform this AGREEMENT. C. Non-Conflict or Breach. Neither the execution and delivery of this AGREEMENT, nor the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this AGREEMENT, conflicts with or results in a breach of any of the terms, conditions or provisions of any restriction, AGREEMENT or instrument to which DEVELOPER is not a party or by which DEVELOPER is bound. D. Pending Lawsuits. To the knowledge of DEVELOPER, there are no lawsuits either pending or threatened that would materially adversely affect the ability of DEVELOPER to proceed with the construction and development of the PROJECT. E. Location of PROJECT. The PROJECT will be located as described in Exhibit A of this AGREEMENT. F. Conformance with Requirements. DEVELOPER represents and warrants that the Site Plan, Construction Plans and construction of the PROJECT in accordance with the Site and Construction Plans will in all respect conform to and comply with all covenants, conditions, restrictions, zoning regulations, environmental regulations, building regulations and land use regulations affecting the PROJECT. Page 8 of 12 SECTION IX: REPRESENTATIONS OF THE CITY The CITY represents, warrants and agrees as a basis for the undertakings on its part contained herein that: A. Organization and Authorization. The CITY is a municipal corporation organized and existing under the laws of the State of Illinois, and has the power to enter into and by proper action has been duly authorized to execute, deliver and perform this AGREEMENT. B. Non-Conflict or Breach. Neither the execution and delivery of this AGREEMENT, nor the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this AGREEMENT, conflicts with or results in a breach of any of the terms, conditions or provisions of any restriction, AGREEMENT or instrument to which the CITY is now a party or by which the CITY is bound. C. Pending Lawsuits. To the knowledge of the CITY, there are no lawsuits either pending or threatened that would affect the ability of the CITY to perform this AGREEMENT. SECTION X: MISCELLANEOUS A. Prevailing Wages. DEVELOPER acknowledges and agrees that it will comply with the applicable provisions of the Prevailing Wage Act of the State of Illinois, 820 ILCS 130 et seq., and the Prevailing Wage Ordinance of the CITY with respect to any demolition or construction on the PROPERTY that is paid for wholly or in part out of the Water Infrastructure Grant program. B. Authorized Representatives. 1. DEVELOPER. By complying with the notice provisions hereof, DEVELOPER shall designate an authorized representative from time to time, who, unless APPLICABLE LAW requires action by the Board of Directors of DEVELOPER, shall have the power and authority to make or grant or do all things, requests, demands, approvals, consents, AGREEMENTs and other actions required or described in this AGREEMENT for and on behalf of DEVELOPER. 2. CITY. By complying with the notice provisions hereof, the CITY shall designate an authorized representative from time to time, who shall communicate with DEVELOPER on behalf of the CITY. Such representative shall not have the authority to make AGREEMENTs on behalf of the CITY. C. Limited Liability to Others. Except as otherwise expressly provided herein, the CITY shall not be obligated to make any payments to any person other than DEVELOPER; nor shall the CITY be obligated to pay any contractor, subcontractor, mechanic, materialman providing services or materials to DEVELOPER for or in respect of the PROJECT. Page 9 of 12 D. Binding Upon Successors in Interest. This AGREEMENT shall be binding upon and inure to the benefit of all the parties hereto and their respective heirs, successors, administrators, assigns or other successors in interest. E. Titles of Paragraphs. Titles of the several parts, paragraphs or sections of this AGREEMENT are inserted for convenience of reference only, and shall be disregarded in construing or interpreting any provision hereof. F. Notices. All notices, requests, consents, approvals, demands or other instruments required or permitted by this AGREEMENT shall be in writing and shall be executed by the party or an officer, agent or attorney of the party, and shall be deemed to have been received (i) the date of actual service, if personally served, (ii) three business days after the date of posting, if mailed by registered or certified mail through the U.S. Mail, return receipt requested, with postage prepaid, or (iii) the number of business days instructed after being given to a recognized overnight delivery service, with the person giving the notice paying all required charges and instructing the delivery service to deliver on within a certain number of days; addressed to: If to the CITY: with copies to: CITY Manager CITY Attorney CITY of Galesburg CITY of Galesburg P.O Box 1387 P.O Box 1387 Galesburg, IL 61401 Galesburg, IL 61401 If to DEVELOPER: DEVELOPER: Sara & Kip Willis 1667 North Cherry Street Galesburg, IL 61401 or to the last known address of either party or to the address provided by any assignee if such address has been given in writing. G. Severability. If any section, subsection, term or provision of this AGREEMENT or the application thereof to any party or circumstance shall, to any extent, be held to be invalid or unenforceable, the remainder of such section, subsection, term or provision of this AGREEMENT or the application of same to parties or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby. H. Further Assistance and Corrective Instruments. The CITY and DEVELOPER agree that they will, from time to time, execute, acknowledge and deliver, or cause to be executed, acknowledged and delivered, such supplements hereto and such further Page 10 of 12 instruments as may reasonably be required by the parties hereto for carrying out the intention of or facilitating the performance of this AGREEMENT. I. No Joint Venture, Agency, or Partnership Created. Neither anything in this AGREEMENT nor any acts of the CITY and/or DEVELOPER under this AGREEMENT shall be construed by the parties or any third person to create the relationship of a partnership, agency, or joint venture between them. No covenant or AGREEMENT contained in this AGREEMENT shall be deemed to be the covenant or AGREEMENT of any official, officer, agent, employee or attorney of this CITY, in his or her individual capacity, and neither the members of the Corporate Authorities nor any other official or employee of the CITY shall be liable personally under this AGREEMENT or be subject to any personal liability or accountability by reason of or in connection with or arising out of the execution, delivery and performance of this AGREEMENT, or any failure in that connection. SECTION XI: TERMS OF THE AGREEMENT A. Entire Agreement. The terms and conditions set forth in this AGREEMENT and exhibits attached hereto supersede all prior oral and written understandings and constitute the entire AGREEMENT between the CITY and DEVELOPER with respect to the subject matter hereof. B. Severability. Wherever possible, each provision hereof shall be interpreted in such manner as to be effective and valid under APPLICABLE LAW, but in case any one or more of the provisions contained herein shall, for any reason, be held to be invalid, illegal or unenforceable in any respect, such provision shall be ineffective to the extent, but only to the extent, of such invalidity, illegality, or unenforceable provision or provisions or any other provisions hereof, unless such a construction would be unreasonable. C. Counterparts. This AGREEMENT may be executed in one or more counterparts, each of which shall be considered an original instrument, but all of which shall be considered one and the same AGREEMENT, and shall become binding when one or more counterparts have been signed by each of the parties hereto and delivered to each of the parties hereto. D. Governing Law. This AGREEMENT shall be governed by and construed in accordance with the laws of the State of Illinois. E. Language. The language used in this AGREEMENT shall be deemed to be the language chosen by the parties hereto to express their mutual intent, and no rule of strict construction will be applied against either party, regardless of which is the drafter. F. Headings. All headings contained in this AGREEMENT are for convenience of reference only and shall not be interpreted to expand or limit any provision hereof. G. Authority. Each of the above said parties represents and warrants that each of the above said parties has the right and legal authority to execute this AGREEMENT. Each of the above said parties further acknowledges and represents to one another that the Page 11 of 12 representatives who execute this AGREEMENT have the authority under the law to execute this AGREEMENT and to bind their respective principals to the obligations under this AGREEMENT and further, that any legal requirements conferring authority upon the representatives who execute this AGREEMENT have been met by each of the respective parties as required by law. H. Amendment. No amendment or waiver of any provisioning the AGREEMENT will be binding on the CITY unless and until it has been approved by the City Council and has become effective, or on DEVELOPER unless it has been executed by an authorized representative. I. Covenant of Good Faith. In exercising their rights and in performing their obligations pursuant to this AGREEMENT, the parties will cooperate with one another in good faith, to ensure the intent of this AGREEMENT can be attained. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT and caused their respective seals to be affixed and attested thereto as of the date first above written. CITY OF GALESBURG PLC REALTY, LLC an Illinois Municipal Corporation By: ____________________________ By: _________________________ John Pritchard Sara Willis Mayor of Galesburg Owner Attest: By: _________________________ Kip Willis By: ____________________________ Owner Kelli Bennewitz CITY Clerk Page 12 of 12 CITY OF GALESBURG ECONOMIC DEVELOPMENT AGREEMENT WITH PLC REALTY, LLC, DEVELOPER EXHIBIT A PROJECT DESCRIPTION A. Narrative description of redevelopment PROJECT: PLC Realty, LLC (DEVELOPER) purchased the PROPERTY located at 66 North Seminary Street. As a part of the renovations to be done by the DEVELOPER, the existing 1 inch water service line will be replaced with a new 2 inch line, a new fire protection sprinkler system (NFPA 13 on the first floor and NFPA 13R on the second floor) to provide adequate coverage and make the building, contents and occupants safe. Upon completion of the PROJECT, the PROPERTY will offer two commercial spaces on the first floor that can be leased and two apartments on the second floor that can be rented. The DEVELOPER anticipates the creation of some full-time jobs and completion of the PROJECT in the next few months. B. Legal Description of the PROPERTY: Lot Two of the Subdivision of Lots One, Two and Three in Block Fifteen in the City of Galesburg, and further described as a lot bounded by a line commencing at a point Four rods and Four feet South of the Northeast corner of said Block Fifteen, running thence South Two rods and One foot, thence West Five rods, thence North Two rods and One foot and thence East Five rods to the place of beginning, situated in the City of Galesburg, Knox County, Illinois. COMMONLY KNOWN AS: 66 North Seminary Street, Galesburg, IL 61401 PROPERTY IDENTIFICATION NUMBER: 99-10-487-010 ____________________________________________________________________________________________ Prepared by Gugs Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 21, 2020 AGENDA ITEM: Consider a Tax Increment Financing (TIF) Redeveloper Agreement with PLC Realty, LLC for the property located at 66 North Seminary Street. SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommend the Redeveloper Agreement be approved. BACKGROUND: PLC Realty, LLC purchased a building that has been underutilized for a number of years, located at 66 North Seminary St. The owners are currently renovating the building, which would include the complete renovation/restoration of the exterior façade and entire interior that will provide two commercial spaces on the first floor and two apartments on the second floor. The total cost of the project is approximately $615,000. As a part of the renovations to be done, a new fire protection sprinkler system (NFPA 13 on the first floor and NFPA 13R on the second floor) and fire alarm monitoring system will be installed to provide adequate coverage and make the building, contents and occupants safe. The estimate for the fire protection sprinkler system is up to $24,150 and the fire alarm system is up to $7,925 (not including necessary electrical installation labor or materials, new phone lines or patching and repairing). The project would be financed up to $45,000 by Tax Increment Financing (TIF) IV. A benefit to the public would be that the renovation will provide the downtown area with two newly renovated first floor commercial spaces and 2 newly renovated apartments on the second floor. In May 2020, Council approved a Façade grant for this project that would provide up to $72,137.50 ($36,068.75 from TIF IV and $36,068.75 from the Galesburg Downtown Council). Also on the agenda tonight is an item to consider a Water Infrastructure Grant incentive to replace the existing 1 inch water service line with a new 2 inch line. BUDGET IMPACT: The TIF IV Redevelopment Area (Fund 49) has sufficient funds available to cover the request. SUPPORTING DOCUMENTS: 1.Redeveloper Agreement 20-4107 Page 1 of 28 CITY OF GALESBURG Redevelopment Agreement Galesburg, IL Lot Two of the Subdivision of Lots One, Two and Three in Block Fifteen in the City of Galesburg, and further described as a lot bounded by a line commencing at a point Four rods and Four feet South of the Northeast corner of said Block Fifteen, running thence South Two rods and One foot, thence West Five rods, thence North Two rods and One foot and thence East Five rods to the place of beginning, situated in the City of Galesburg, Knox County, Illinois. COMMONLY KNOWN AS: 66 North Seminary Street, Galesburg, IL 61401 PROPERTY IDENTIFICATION NUMBER: 99-10-487-010 Submitted by: Kelli R. Bennewitz City Clerk City of Galesburg Return to: Kelli R. Bennewitz City Clerk City of Galesburg P.O. Box 1387 Galesburg, IL 61401 Page 2 of 28 CONTRACT FOR PRIVATE DEVELOPMENT PURSUANT TO THE GALESBURG, ILLINOIS TAX INCREMENT CONSERVATION AND BLIGHTED AREA REDEVELOPMENT PLAN AND PROJECTS IV AND THE GALESBURG TAX INCREMENT REIMBURSEMENT PROGRAM FOR SARA AND KIP WILLIS d/b/a PLC REALTY, LLC THIS AGREEMENT, entered into on or as of the _____ day of __________, 2020, by and between the City of Galesburg, Illinois, a municipal corporation, hereinafter called the “City”, exercising its governmental powers pursuant to the 1970 Constitution of the State of Illinois, whose address is 55 West Tompkins Street, P.O. Box 1387, Galesburg, Illinois 61401, and Sara and Kip Willis d/b/a PLC Realty, LLC, hereinafter called the “Redeveloper”, whose address is 1667 North Cherry St, Galesburg, IL 61401. WITNESSETH WHEREAS, the City has adopted a program for the reconstruction of a Redevelopment Area known as the Tax Increment Redevelopment Project Area IV in Galesburg, Illinois, pursuant to the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1, et seq. of the Illinois Revised Statutes, (hereinafter referred to as the “Act”); and WHEREAS, pursuant to the provisions of the Act, the City has adopted a Redevelopment Plan and Redevelopment Projects (hereinafter referred to as the “Plan”) pertaining to the Redevelopment of the Tax Increment Redevelopment Project Area IV, a copy of which is on file in the office of the City Clerk of the City and available for public inspection; and WHEREAS, the Redeveloper has proposed to conduct renovations on the property located at 66 North Seminary Street, which is described in Exhibit “A” attached hereto and made a part hereof, (which said property as so described is hereinafter called the “Redevelopment Site”). WHEREAS, the City, to achieve the objectives of the Plan in accordance with the uses set forth therein, intends to assist the Redeveloper with the renovation and redevelopment at the Redevelopment Site through the payment of certain Redevelopment Assistance; and WHEREAS the Redeveloper is willing to fund the remaining portion of the project through other sources; and WHEREAS, the City believes that the redevelopment of the Redevelopment Site pursuant to the Plan is in the vital and best interest of the City and the health, safety, morals and welfare of its residents, and in accordance with the public purposes and provisions of the applicable federal, state, and local laws. Page 3 of 28 SECTION 1: DEFINITIONS A. Definition of Terms. Certain terms used in this Agreement shall have the following meanings unless their content or use clearly indicate otherwise. “Act” means the Tax Increment Allocation Redevelopment Act, 65 ILCS, 5/11-74.4-1 et seq. of the Illinois Compiled Statutes as amended and supplemented. “Agreement” means this contract for Private Development pursuant to the Galesburg, Illinois, Tax Increment Conservation Redevelopment Plan and Project IV. “Authorized Representative” means such person at the time and from time to time designated to act on behalf of the Redeveloper by written certificate furnished to the City, containing the specimen signature of such person and signed on behalf of the Redeveloper by Sara and Kip Willis. Such certificate may designate an alternate or alternates. “City” means the City of Galesburg, Illinois. “Construction Plans” means the detailed plans, drawings, specifications and related documents along with a proposed completion schedule for the construction and or the rehabilitation of the Project to be submitted by the Redeveloper to the City. “Estimated Cost of Project” means the cost of the Project as estimated as of the date of this Agreement and as reflected on Exhibit “B” attached hereto and made a part hereof. “Events of Default” shall mean those occurrences, actions or lack of action which shall be construed to be a breach or failure to perform pursuant to the terms of this Agreement as set forth in Section 13 of this Agreement. “Final Project Cost Analysis” means the statement of actual cost and expenses of the Project submitted by the Redeveloper to the City in certified form after completion of the Project. “Final Site Plan” means the final plan submitted by the Redeveloper to the City which sets forth the limit of the Redevelopment Site, building locations, ingress and egress, loading areas, parking, landscaping, signage and adjoining streets including one or more elevations or sketches showing the exterior features and designs of the building(s). “Plan” means the Redevelopment Plan and Redevelopment Projects (Redevelopment Plan IV) adopted by the City pursuant to the Act. “Project” means the redevelopment/renovation of the Redevelopment Site as described in Exhibit “D”. Page 4 of 28 “Property” shall refer to the Redevelopment Site, within the Redevelopment Area being redeveloped by the Redeveloper as described in Exhibit “A” attached hereto. “Property Tax Increment” means the net amount paid over to the City by the Knox County Treasurer as the City’s share of the increment provided for under Section 8 of the Act and attributable to Property Tax Increment generated by a Project on a Redevelopment Site, unless said site is tax- exempt. “Redevelopment Area” shall refer to the Tax Increment Redevelopment Project Area IV as approved by the City which is described in Exhibit “C” attached hereto. “Redevelopment Assistance” means the monies provided by the City as a reimbursement to the Redeveloper for costs specified in Section 8 herein. “Redevelopment Site” shall refer to the parcel or parcels within the Redevelopment Area as described in Exhibit “A” attached hereto. B. Construction of Words. The words “hereof”, “herein”, “hereunder”, and other words of similar import refer to this Agreement as a whole. Unless otherwise specified, reference to Articles, Sections and other subdivisions of this Agreement are to the designated Articles, Sections and other subdivisions of this Agreement as originally executed. The headings of this Agreement are for convenience of references only and shall not define or limit the provision hereof. C. Non-Limitation of Remedies. Nothing contained herein shall in any way limit the remedies of the City or Redeveloper pursuant to other Sections of this Agreement and pursuant to law and equity in the Event of Default. SECTION 2: REAL PROPERTY TAXES A. Payment of Real Property In order to assure the proper flow of tax revenues anticipated by the City pursuant to the Plan, the Redeveloper shall promptly pay all real property taxes on the Redevelopment Site when due. SECTION 3: CONVENANTS AND RESTRICTIONS A. Conformance. The Redeveloper agrees to develop the Property subject to the terms, covenants, building and use restrictions, and conditions in the Plan. Page 5 of 28 B. Non-Discrimination. The Redeveloper agrees for itself and its successors and assigns, and every successor in interest to the Property, or any part thereof, that the Redeveloper and such successors and assigns, shall not discriminate in violation of all applicable Federal, State or Local laws or regulations upon the basis of race, color, religion, sex, age or national origin in the sale, lease or rental, or in the use or occupancy of the Property or any improvements erected or to be erected thereon, or any part thereof. C. Exemption from Property Taxes. The Redeveloper covenants for itself, its successors and assigns, and for all successors entitled to the Property here conveyed by this Agreement (or any portion thereof) that it shall not apply for, seek, or authorize any exemption from the imposition or paying of real property taxes on said Property or Project without first obtaining the prior written approval of the City; provided, however, that nothing herein shall prevent the Redeveloper or its successor’s or assigns from challenging the amount of any assessment pursuant to law. D. Duration of Covenants. It is intended and agreed that the covenants provided in Sections 3A, 3B and 3C of this Agreement shall remain in effect without any time limitation, provided, that such agreements and covenants shall be binding on the Redeveloper itself, each successor in interest to the Property, and in every part thereof, and each party in possession or occupancy, respectfully, only for such period as such successor or party shall have title to an interest in, or possession or occupancy of the Property. E. Guarantees. The Redeveloper agrees for itself, its successors and assigns and every successor in interest to the Property or any part thereof, that the Redeveloper and such assigns shall guarantee the redevelopment of the Property through the construction of the Project thereon, and that such construction shall, in any event, be begun and completed in the period of time specified in Section 5F herein. F. Covenants Running with the Land. It is intended and agreed that the covenants referred to above shall be covenants running with the land and that they shall in any event be binding to the fullest extent permitted by law and equity, for the benefit and in favor of and enforceable by the City, its successors and assigns, and the City, the State of Illinois, and the United States of America with regard to Section 3B of this Agreement, and against the Redeveloper, its successors and assigns and every successor in interest Page 6 of 28 to the Property or any part thereof or any interest therein, and any party in possession or occupancy of the Property or any part thereof. G. Binding for the Benefit of the City. It is also intended and agreed that the foregoing agreements and covenants running with the land shall in any event and without regard to technical classification or designation legal or otherwise itself be to the fullest extent permitted by law and equity binding for the benefit of the City and enforceable by the City and the State of Illinois and the United States as provided in Section 3F against the Redeveloper and its successors, assigns to or of the Property or any part thereof or any interest therein. SECTION 4: CITY’S OBLIGATION A. Duties. The City without expense to the Redeveloper, except as set forth herein, (or at such earlier time or times as the Redeveloper and the City may agree in writing), shall in accordance with the Plan, provide or secure or cause to be provided or secured, the following: B. Redevelopment Assistance. The City shall provide Redevelopment Assistance to the Redeveloper in an amount not to exceed $45,000 to reimburse the Redeveloper for the Project as outlined in Exhibit “E”. This disbursement shall be provided after all required documentation has been provided and approved by the City. The Redevelopment Assistance will be provided to the Redeveloper for eligible expenses. Eligible expenses are defined in the Act as Redevelopment Project Costs, which means and includes the sum total of all reasonable or necessary costs incurred or estimated to be incurred, and any such costs incidental to a Redevelopment Plan and a Redevelopment Project. Such costs may include the following: Professional service costs (costs of studies, surveys, development of plans, and specifications and cost of marketing sites); Property assembly costs (including but not limited to acquisition of land and other property, real or personal, demolition of buildings, site preparation, site improvements that act as engineered barriers and the clearing and grading of land); Improvements to private or public buildings (Costs of rehabilitation, reconstruction or repair or remodeling of existing public or private buildings, fixtures and leasehold improvements); Public Works (Costs of the construction of public works or improvements); and construction interest costs (during period of construction but not exceeding thirty-six (36) months, such payments in any one year shall not exceed 30% of annual interest costs incurred by the Redeveloper in that year). Page 7 of 28 SECTION 5: REDEVELOPER OBLIGATION AND RIGHTS A. Guarantees. In consideration of the Redevelopment Assistance to be provided by the City, the Redeveloper guarantees the construction of the project. Specifically, the Redeveloper guarantees the TIF eligible activities shall be completed and the private funding required to complete the property renovations, as outlined in Exhibit “E” and described in Exhibit “D”, shall be completed at an estimated cost of up to $45,000. B. Submission of Construction Plans. Prior to the commencement of renovation, the Redeveloper shall submit to the City for its approval, which approval shall not be unreasonably withheld, the Construction Plans, when required by State or Local laws, which reflect the renovation and related improvements on the Redevelopment Site. C. Conformance to Construction Plans. All work with respect to the Project to be constructed, renovated or provided by the Redeveloper on the Property shall be in substantial conformity with the Construction Plans. D. Changes in Construction Plans. If the Redeveloper desires to make any substantial change which materially changes the exterior appearance, function or structural integrity of the Project, whether prior to or subsequent to the funding of the Redevelopment Assistance, the Redeveloper shall submit the proposed change to the City Planning & Public Works Department for approval. If the Construction Plans, as modified by the proposed change, meet all applicable legal requirements, and do not create a substantial change in the nature or aesthetics of the Project, the City Planning and Public Works Department shall approve the proposed change and notify the Redeveloper in writing of its approval. E. Construction Plans Process. The Redeveloper shall utilize the City’s existing plan review and permitting process for the review, approval and modifications of Construction Plans. Said process shall be separate from this Agreement. F. Time Limitations. The construction and improvements referred to herein shall be substantially completed by December 31, 2021. G. Improvements, Commencement and Completion Requirements. 1. Commencements. The Redeveloper agrees for itself, its successors and assigns, that it shall promptly begin and diligently prosecute to completion the redevelopment of the Page 8 of 28 Property through the construction of the Project thereon pursuant to the approved Construction Plans and in accordance with any approved changes. 2. Conformance to Federal, State and Local Requirements. The Redeveloper shall use its best efforts to see that all work with respect to the Project shall conform to all applicable Federal, State and local laws, regulations and ordinances including but not limited to construction codes, life safety codes, Illinois Accessibility Code, and development ordinance requirements. 3. Remedies. In addition to all the available remedies provided by this Agreement, the City shall have all available remedies pursuant to law and equity to remedy defects and recover damages in the event of any violation of sections 5(G)(1) and 5(G)(2) immediately preceding. 4. Lien Waivers. Prior to receiving the Redevelopment Assistance, the Redeveloper shall provide proof to the City that all contractors and subcontractors involved with the property renovations have been paid in full and no liens have been filed on the Property. H. Financing Authorization and Commitment. Prior to any disbursement of Redevelopment Assistance funds by the City, the Redeveloper shall submit to the City evidence that the Redeveloper has the appropriate authorization to proceed, and has sufficient funds available or financing in place to cover the costs associated with the private share of the project. I. Progress Reports. Until construction of the Project has been completed, the Redeveloper shall make progress reports to the City when milestone dates are achieved, or upon special requests of the City in such detail as may be reasonably requested by the City. J. Termination of Duties. All duties, conditions, restrictions and obligations placed hereunder upon the Redeveloper and the Property shall terminate when the Redeveloper has completed the renovation project related to eligible Project costs as listed in Exhibit “E” or when the Tax Increment Financing District IV expires, whichever occurs sooner. Page 9 of 28 SECTION 6: REPRESENTATIONS OF THE REDEVELOPER The Redeveloper represents, warrants and agrees as the basis for the undertakings on its part herein contained that: A. Organizational and Authorization. The Redeveloper is: Sara and Kip Willis d/b/a PLC Realty, LLC 1667 North Cherry Street Galesburg, IL 61401 B. Use of Proceeds. All of the proceeds from the Redevelopment Assistance funds will be used by the Redeveloper for eligible Project expenses as listed in Exhibit “E”. C. Location of Project. The Project will be located on the Redevelopment Site. D. Estimated Costs. The Estimated Cost of the Project is set forth in Exhibit “B” attached hereto. E. Changes in Acquisition or Construction of Project. The Project consists and will consist of the properties described in Exhibit “A” attached hereto and no changes shall be made in the renovation of the Project which will have the effect of impairing the effective use or character of the Project as contemplated by this Agreement. F. Conformance with Requirement and Regulation. The Redeveloper has examined and is familiar with all the building regulations and development ordinances and land use regulations of the City, and the covenants, conditions and restrictions contained herein affecting the Property and the Project, and covenants that it shall use its best efforts to see that the Construction Plans and construction of the Project are in accordance with the Construction Plans and will in all respects conform to and comply therewith. SECTION 7: ADDITIONAL COVENANTS OF THE REDEVELOPER A. Indemnification Covenants. Until such time as an occupancy permit is issued for the Project, at which time the agreements and covenants of this Section 7A shall no longer be binding and enforceable, the Redeveloper agrees for itself, its successors and assigns, to indemnify and save the City and its officers and employees harmless against claims by or on behalf of any person, firm or corporation arising from the conduct or management of, or from any work or thing done on the Project while the Redevelopment Area remains in existence and against and from all claims arising from (i) any condition of the Project (ii) any breach or default on the part of the Redeveloper or its successors Page 10 of 28 and assigns in the performance of any of its obligations under this Agreement (iii) any act of negligence of any assignee or lessee of the Redeveloper, or any agents, contractors, servants, employees or licensees (iv) any act of negligence of any assignee or lessee of the Redeveloper, or of any agents, contractors, servants, employees or licensees of any assignee or lessee of the Redeveloper, or (v) any performance by the City of any act required under this Agreement or requested by the Redeveloper or its successors and assigns other than negligent or willful misconduct of the City. The Redeveloper agrees to indemnify and save the City harmless from and against all costs and expenses incurred in or in connection with any such claim arising as foresaid or in connection with any action or proceeding brought thereon. In case any such claim is made or action brought based upon any such claim in respect of which indemnity may be sought against the Redeveloper, upon receipt of notice in writing from the City setting forth the particulars of such claim or action, the Redeveloper shall assume the defense thereof including the employment of counsel and the payment of all costs and expenses. The City shall have the right to employ separate counsel in any such action and to participate in the defense thereof, but the fees and expenses of such counsel shall be at the expense of the City unless the employment of such counsel has been specifically authorized by the Redeveloper. B. Insurance. The Redeveloper agrees to maintain all necessary insurance with respect to the Project in accordance with the requirements of this Agreement. C. Maintenance and Repair. The Redeveloper agrees that it will maintain and repair the Project in accordance with the requirements of this Agreement. SECTION 8: REDEVELOPMENT ASSISTANCE A. Redevelopment Assistance to Redeveloper. The City agrees, upon the terms and conditions of this Agreement, to provide Redevelopment Assistance to the Redeveloper for eligible Redevelopment Assistance expenses, as listed in Exhibit ‘E”. Said Redevelopment Assistance shall be in accordance with the guidelines set forth in Section 4.B. of this Agreement. In general, the City shall provide a Redevelopment Assistance payment to the Redeveloper in an amount not to exceed $45,000 after all required documentation has been provided and approved by the City. Page 11 of 28 B. Permitted Expenditures. No funds may be disbursed from the City to Redeveloper unless they are for the purpose of paying eligible Redevelopment Project Costs which are permitted in the Act in Section 11-74.4-3 (q), as it may be amended from time to time as designated in Exhibit “E”. C. Disbursement From Redevelopment Assistance Fund. The City, pursuant to the terms and conditions of this Agreement shall provide Redevelopment Assistance from the City’s TIF IV Central/East Main Street Fund, to the extent of fund availability, to the Redeveloper for the eligible costs connected with the Project as set forth on Exhibit “E” attached hereto. Said disbursement shall be made at the completion of the project and after all required documentation has been provided to, and approved by, the City. D. Modification of Expenditures. The items set forth in Exhibit “E” to be funded from the Redevelopment Assistance Fund may be modified by increasing or decreasing the cost of a particular item by adding or deleting items from the list provided, contingent upon those items being eligible costs. However, the total amount to be funded shall not exceed $45,000 (Forty Five Thousand Dollars and No Cents) and further, provided that any such modification shall conform to the requirements of subsection 8B and the requirements of this Agreement. The Redeveloper shall make a request for modification in writing to the City. If such modification conforms to the requirements of this Agreement, the City shall approve the proposed change and notify the Redeveloper in writing of its approval. E. Conditions Precedent to Disbursement. Prior to beginning the property renovations, unless waived by the City in writing, the Redeveloper will furnish to the City the following, all to be satisfactory in both form and substance to the City, which shall be conditions precedent to the City’s disbursement of funds from the Redevelopment Assistance Fund. Any item, the production of which has not been waived by the City, shall be furnished by the Redeveloper to the City as soon as reasonably available. 1. Evidence of funds available for completion of the Project. 2. Necessary and appropriate construction permits; 3. Satisfactory proof that policies of insurance of all types and coverages required under the term of this Agreement have been obtained and are in force; 4. Contracts and subcontracts covering the construction of the Project. 5. Labor, material, performance and payment bond or bonds issued by a Company acceptable to the City for any contractor, subcontractor or subcontractors, with the City named as dual obligee; 6. Upon completion of the Project, the Final Project Cost Analysis and documentation showing all actual Redevelopment Assistance costs of the Project; Page 12 of 28 7. Provide at the completion of the property renovations, proof that all contractors and subcontractors have been paid in full (lien waivers) and no liens have been filed on the Property and no outstanding claims for payment or bills for work performed exist on the Project or Property; F. Time for Payment of Requisitions. If the City shall so require, thirty (30) days shall intervene between the date of receiving the request of the Redevelopment Assistance payment and the date upon which the City shall be obligated to effect such payment, provided all conditions in this Agreement have been met to allow the release of payment by the City. SECTION 9: CONSTRUCTION OF THE IMPROVEMENTS A. Commencement and Completion. Redeveloper shall cause the renovations of the Project to be commenced and to be prosecuted with due diligence and in good faith, and without delay. Redeveloper shall cause the Project to be constructed in a good and workmanlike manner in accordance with the Construction Plans and in all respects in compliance with all applicable laws, rules, permits, requirements and regulations of any governmental agency or authorities having or exercising jurisdiction over the Property or the Project and will not cause, permit or allow any substantial deviation from the Construction Plans without prior written consent of the City. B. Contract Prohibitions. Unless otherwise previously agreed by the City in writing, all contracts let by Redeveloper or Redeveloper’s contractor in connection with construction of the Project shall contain a prohibition against any material change without the City’s prior written consent. SECTION 10: INSURANCE Prior to any disbursement from the Redevelopment Assistance Fund, Redeveloper or Redeveloper’s contractor shall procure and deliver to the City at Redeveloper’s or such contractor’s cost and expense, and shall maintain in full force and effect until each and every obligation contained herein has been fully paid, or performed, a policy or policies of comprehensive liability insurance and during any period of construction contractor’s liability insurance with liability coverage under the comprehensive liability insurance to be not less than $1,000,000 (One Million Dollars) each occurrence and $2,000,000 (Two Million Dollars) total. All such policies shall be in such form and issued by such companies as shall have been approved by the City to protect the City and Redeveloper against any liability incidental to the use of or resulting from any accident occurring in or about the Project. Each such policy shall contain an affirmative statement by the issuer Page 13 of 28 thereunder to give written notice to the City at least 30 (thirty) days prior to any cancellation or amendment of its policy. SECTION 11: RIGHTS OF INSPECTION The City or its designee shall have the right at any time to enter upon the Property for the purposes of inspection and if the City in its judgment, determines that any work and materials are not in substantial conformity with the Construction Plans, as the same were theretofore approved in writing by the City, or with any applicable laws, regulations, permits, requirements or rules of any governmental authority having or exercising jurisdiction thereover or not otherwise in conformity with sound building practices, the City shall have the right to stop the work and to order replacement or correction of any such work or materials regardless of whether or not such work or materials have theretofore been incorporated into the Project. Inspection by the City of the Property or the Project shall be for the sole purpose of protecting the security for the Redevelopment Assistance and shall not be construed as a representation by the City that there has been compliance with the Construction Plans or that the Project will be or are free of faulty materials or workmanship, or a waiver of any rights the City or any other party may have against Redeveloper or any other party for non-compliance with the Construction Plans. SECTION 12: PROHIBITIONS AGAINST ASSIGNMENT AND TRANSFER A. Representation as to Purpose. The Redeveloper represents and agrees that its redevelopment of the Redevelopment Site, and its other undertakings pursuant to this Agreement, are, and will be used, for the redevelopment of the Property only. B. Prohibition Against Transfer of Property and Assignment of Agreement. The Redeveloper represents and agrees for itself and its successors and assigns, that: 1. Prohibitions. Except only by way of security for a First Mortgage and only for the purpose of obtaining financing necessary to enable the Redeveloper or any successor in interest to the Redevelopment Site, or any part thereof, to perform its obligations with respect to the Project under this Agreement, the Redeveloper has not made or created, and it will not make or create, or suffer to be made or created, any total or partial sale, assignment, conveyance, or lease, or any trust or power, or transfer in any other mode or form of or with respect to the Agreement or the Property, or any part thereof or any interest therein, or any contract or agreement to do any of the same, except for utility easements, without prior written approval by the City. Page 14 of 28 SECTION 13: EVENTS OF DEFAULT AND REMEDIES A. Events of Default. The following shall be Events of Default with respect to this Agreement: 1. If any material representation made by the Redeveloper in this Agreement, or in any certificate, notice, demand or request made by the Redeveloper, in writing and delivered to the City pursuant to or in connection with any of said documents shall prove to be untrue or incorrect in any material respect as of the date made; or 2. Default in the performance or breach of any covenant contained in this Agreement concerning the covenant of Redeveloper with regard to its existence and ownership of the Property; or 3. Default in the performance or breach of any other covenant, warranty or obligation of the Redeveloper in this Agreement and continuance of such default or breach for a period of 30 (thirty) days after Redeveloper has actual knowledge thereof; or 4. The entry of a decree or order for relief by a court having jurisdiction in the premises in respect of the Redeveloper in an involuntary case under the federal bankruptcy laws, as now or hereafter constituted, or any other applicable Federal or state bankruptcy, insolvency or other similar law, or appointing a receiver, liquidator, assignee, custodian, trustee, sequestrator (or similar official) of the Redeveloper for any substantial part of its property, or ordering the winding-up or liquidation of its affairs and the continuance of any such decree or order unstated and in effect for a period of 60 (sixty) consecutive days; or 5. The commencement by the Redeveloper of a voluntary case under the federal bankruptcy laws, as now or hereafter constituted, or any other applicable federal or state bankruptcy, insolvency or other similar law, or the consent by any such entity to the appointment of or taking possession by a receiver, liquidator, assignee, trustee, custodian, sequestrator (or other similar official) of the Redeveloper or of any substantial part of such entity’s property, or the making by any such entity of any assignment for the benefit of creditors or the failure of the Redeveloper generally to pay such entity’s debts as such debts become due or the taking of action by the Redeveloper in furtherance of any of the foregoing. Page 15 of 28 B. Remedies on Default. 1. Except as otherwise provided in this Agreement, in the event of any default in or breach of this Agreement, or any of its terms or conditions, by either party hereto or any successors to such party, such party or successor, upon written notice from the other, shall take immediate action to cure or remedy such default or breach, and, in any event, within 60 (sixty) days after receipt of such notice. In case such action is not taken, or not diligently pursued, or the default or breach shall not be cured or remedied within a reasonable time, the aggrieved party may institute such proceedings as may be necessary or desirable in its opinion to cure or remedy such default or breach, including but not limited to, proceedings to compel specific performance by the party in default or breach of its obligations. 2. In case the City shall have proceeded to enforce its rights under this Agreement and such proceedings shall have been discontinued or abandoned for any reason or shall have been determined adversely to the City, then and in every such case the Redeveloper and the City shall be restored respectively to their several positions and rights hereunder, and all rights, remedies and powers of the Redeveloper and the City shall continue as though no such proceedings had been taken. C. Agreement to Pay Attorney’s Fees and Expenses. In the event the Redeveloper should default under any of the provisions of this Agreement and the City should employ attorneys or incur other expenses for the collection of the payments due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the Redeveloper herein contained the Redeveloper agrees that it will on demand therefore pay to the City the reasonable fees of such attorneys and such other expenses so incurred by the City. In the event the City should default under any of the provisions of this Agreement and the Redeveloper should employ attorneys or incur other expenses for the collection of the payments due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the Redeveloper herein contained the City agrees that it will, on demand therefore, pay to the Redeveloper the reasonable fees of such attorneys and such other expenses so incurred by the Redeveloper. Page 16 of 28 SECTION 14: OTHER RIGHTS AND REMEDIES OF CITY AND REDEVELOPER A. No Waiver By Delay. Any delay by the City or the Redeveloper in instituting or prosecuting any actions or proceedings or otherwise asserting its rights shall not serve to waive or to deprive it of or limit such rights in any way (it being the intent of this provision that the City or Redeveloper should not be constrained so as to avoid the risk of being deprived of or limited in the exercise of the remedy provided in this Section because of concepts of waiver, laches or otherwise) to exercise such remedy at a time when it may still hope to otherwise resolve the problems created by default involved; nor shall any waiver in fact made by the City or Redeveloper with respect to any specific default by the Redeveloper or the City under this Section be considered or treated as a waiver of the rights of the City or the Redeveloper with respect to any other defaults by the Redeveloper, or the City under this Section or with respect to any defaults under any Section in this Agreement or with respect to the particular default, except to the extent specifically waived in writing by the City or the Redeveloper. B. Rights and Remedies Cumulative. The rights and remedies of the parties to this Agreement (or their successors in interest) whether provided by law or by this Agreement, shall be cumulative, and the exercise by either party of any one or more of such remedies shall not preclude the exercise by it, at the time or different time, of any such remedies for the same default or breach by the other party. No waiver made by either such party with respect to the performance, nor the manner of time thereof, or any obligation of the other party or any condition as to its own obligation under this Agreement shall be considered a waiver of any rights of the party making the waiver with respect to the particular obligation of the other party or condition to its own obligation beyond those expressly waived in writing and to the extent thereof, or a waiver in any respect in regard to any other rights of the party making the waiver or any other obligations of the other party. SECTION 15: DELAY IN PERFORMANCE For the purposes of any of the provisions of this Agreement except with regard to payment of real property taxes or guarantees as provided herein, neither the City, nor the Redeveloper, as the case may be, nor any successor in interest, shall be considered in breach of, or default in, its obligations with respect to the preparation of the Property for redevelopment, or the beginning and completion of construction of the Project, or progress in respect thereto, in the event of enforced delay in the performance of such obligations due to unforeseeable cause beyond its control and without its fault or negligence, including, but not restricted to acts of God, acts of the public enemy, acts of federal, state or local government, acts of the other party, fires, floods, epidemics, quarantine Page 17 of 28 restrictions, strikes, embargoes, acts of nature, unusually severe weather or delays of subcontractors due to such causes; it being the purpose and intent of this provision that in the event of the occurrence of any such enforced delay, the time or times for performance of the obligations of the City with respect to the preparation of the Property for Redevelopment or of the Redeveloper with respect to construction of the Project as the case may be, shall be extended for the period of the enforced delay. Provided, that the party seeking the benefit of the provisions of this Section, shall have first notified the other party thereof in writing, of the cause or causes thereof, and requested an extension of the period of enforced delay. Such extensions of schedule shall be agreed to in writing by the parties hereto. SECTION 16: EQUAL EMPLOYMENT OPPORTUNITY The Redeveloper, for itself and its successors and assigns, agrees that during the construction of the Project provided for in this Agreement that the following will apply: A. Non-Discrimination. The Redeveloper will not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, or national origin. The Redeveloper will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Redeveloper agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non-discrimination clause. B. Advertising. The Redeveloper will, in all solicitations or advertisements for employees placed by or on behalf of the Redeveloper, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin or state the Redeveloper is an Equal Opportunity Employer and will include a display of the EOE logo in said advertisement. C. Non-Compliance. In the event of the Redeveloper’s final determination of non-compliance with the non- discrimination clauses of this Section, this Agreement may be canceled, terminated, or suspended in whole or in part, upon written notification to the Redeveloper of a sixty (60) day cure period to remedy the non-compliance issue to the satisfaction of the City. Page 18 of 28 D. Mandatory Inclusion of Provisions. The Redeveloper will include the provisions of Paragraphs “A” through “C” of this Section in every contract or purchase order, and will require the inclusions of these provisions in every subcontract entered into by any of its contractors, unless exempted by rules, regulations, so that such provisions will be binding upon each such contractor, subcontractor, or vendor as the case may be. SECTION 17: TITLES OF ARTICLES AND SECTIONS Any titles of the several parts, Articles and Sections of this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. SECTION 18: CONFLICT OF INTEREST No member, officer, or employee of the City or its designees or agents and no member of the governing body of the City during his or her tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract or the proceeds thereof, with respect to which this Agreement shall apply. SECTION 19: NOTICES All notices required and provided for in this Agreement shall be sent to the following parties on behalf of the City and the Redeveloper. To the City: City Manager City Hall 55 West Tompkins Street P.O. Box 1387 Galesburg, Illinois 61402-1387 with the copies to the City Attorney. To Redeveloper: Sara and Kip Willis d/b/a PLC Realty, LLC 1667 North Cherry Street Galesburg, IL 61401 All notices shall run from the date received, and all notices shall be delivered by certified or registered mail. SECTION 20: COUNTERPARTS If the Agreement is executed in two or more counterparts, each shall constitute one and the same instrument and each shall be recognized as an original instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement and caused their respective seals to be affixed and attested thereto as of the date first written above in this Agreement. Page 19 of 28 CITY: CITY OF GALESBURG, ILLINOIS A Municipal Corporation By: ______________________________ John Pritchard, Mayor Attest: ______________________________ Kelli R. Bennewitz, City Clerk REDEVELOPER: Sara and Kip Willis d/b/a PLC Realty, LLC By: ______________________________ Sara Willis Title: ______________________________ Attest: ______________________________ By: ______________________________ Kip Willis Title: ______________________________ Attest: ______________________________ Page 20 of 28 EXHIBIT “A” REDEVELOPMENT SITE LEGAL DESCRIPTION Lot Two of the Subdivision of Lots One, Two and Three in Block Fifteen in the City of Galesburg, and further described as a lot bounded by a line commencing at a point Four rods and Four feet South of the Northeast corner of said Block Fifteen, running thence South Two rods and One foot, thence West Five rods, thence North Two rods and One foot and thence East Five rods to the place of beginning, situated in the City of Galesburg, Knox County, Illinois. COMMONLY KNOWN AS: 66 North Seminary Street, Galesburg, IL 61401 PROPERTY IDENTIFICATION NUMBER: 99-10-487-010 Page 21 of 28 EXHIBIT “B” ESTIMATED COSTS OF PROJECT 66 North Seminary Street CATEGORY COST ESTIMATE Costs of rehabilitation, reconstruction or repair or remodeling of existing public or private buildings Fire Protection Sprinkler System $ 24,150.00 Fire Alarm System $ 7,925.00 Electrical installation and labor; Installation of new phone lines; Patching and painting $ 12,925.00 $ $ TOTAL PROJECT COSTS $ 45,000.00 Page 22 of 28 EXHIBIT “C” Tax Increment Redevelopment Project Area IV (Redevelopment Area) LEGAL DESCRIPTION Commencing at the apparent point of intersection of the West right-of-way of South Cedar Street and the South right-of-way line of West South Street; thence Northerly along said West right-of-way line of South Cedar Street to the point of intersection with the North right-of-way line of West Tompkins Street; thence Easterly along the North right-of-way line of West Tompkins Street to the West right-of-way line of South Broad Street; thence Northerly along the West right-of-way line of South Broad Street to the South right-of-way line of West Simmons Street; thence Westerly along the South right-of-way line of West Simmons Street to the point of intersection with the West right-of-way line of South Cedar Street; thence Northerly along said South Cedar Street right-of-way line to the point of intersection with the North line of Lot 12 in Block 23 of the Original Town of Galesburg; thence Westerly along the North line of Lots 7 through 12 in Block 23 of the Original Town of Galesburg to the point of intersection with the East right-of-way line of South West Street; thence Southerly along said right-of-way line to the point of intersection with the South right-of-way line of West Simmons Street; thence Westerly along said right-of-way line to the point of intersection with the West right-of-way line of South Academy Street; thence Northerly along said right-of-way to the point of intersection with the North right-of-way line of West Main Street; thence Northerly along said Academy Street right-of-way to the point of intersection with the South line of Block 21 of the original Town of Galesburg extended; thence Easterly along said extended South Line of Block 21 to the point of intersection with the West right-of-way line of North West Street; thence Northerly along said-right-of-way line to the South line of Lot 14 of Block 21 of the Original Town of Galesburg; thence Westerly along the South line of Lot 14 and Lots 3 through 6 of Block 21 of the Original Town of Galesburg extended to the point of intersection with the West right-of-way line of North Academy Street; thence Northerly along said right-of-way line to the point of intersection with the Northerly right-of-way line of the BNSF Railway; thence Southwesterly along said right-of-way line to the point of intersection with the extended West right-of-way line of Cedar Avenue; thence Northerly along said right-way to the point of intersection with the South line of Lot 5 of Fanita F. Welsh's Subdivision extended to the West; thence Easterly along said extended South line to Southeast corner of said Lot; thence Northerly along the East line of said Lot 5 to the point of intersection with the extended north right-of-way line of West Water Street; thence Easterly along the extended North right-of-way line of West Water Street to the Southwest corner of Lot 12 of a Subdivision of Original Lots 5, 6, 7 and 8 of block 7 of Original Plat of Galesburg as recorded in a Revenue Plat of 1904; thence Northerly along the West line of said Lot 12 to the Southeast corner of Lot 13 of a Subdivision of Original Lots 5, 6, 7 and 8 of block 7 of Original Plat of Galesburg as recorded in a Revenue Plat of 1904; thence Easterly along the South line of said Lot 13 3 rods; thence Northerly 3 rods to a point on the North line of said Lot 12 3 rods east of East line of said Lot 13; thence Easterly along the North line of Lots 12 and 11 of a Subdivision of Original Lots 5, 6, 7 and 8 of block 7 of Original Plat of Galesburg to the point of intersection with the West right-of-way line of North West Street; thence Northerly along the extended West right-of-way line of North West Street to the point of intersection with the North right-of-way line of West North Street; thence Easterly along the North right-of-way line of North Street to the point of intersection with the South line of the Sanitary District Channel; thence Northeasterly along said line of the Sanitary Channel to the West right-of-way line of North Seminary Street; thence Northeasterly to the Southwest corner of Block 1 of Peck & Woods Addition to the Town of Galesburg; thence Easterly along the South line of Block 1 of Peck & Woods Addition to the point of intersection with the South line of the Galesburg Sanitary District Channel; thence Easterly along said Channel extended to the point of intersection with the East right-of-way line of North Chambers Street; thence Southerly along said right-of-way to the Southwest corner of Lot 12 of the Subdivision of Lots Page 23 of 28 1 and 11 through 18 of J. S. Chamber's Subdivision of Lots 1, 3, 4 and 5 of Block 1 of Matthew Chamber's Addition to the City of Galesburg; thence Easterly along the South line of said Lot 12 to the Southeast corner of Lot 12; thence Northerly along the East line of said Lot 12 to the Northeast corner of said Lot 12; thence Easterly along the South line of Lot 2 of Block 1 of Matthew Chamber's Addition to Galesburg to the Southeast corner of said Lot 2; thence Southerly along the West line of Lot 21 of Payne's Addition to Galesburg to the Southwest corner of said Lot 21; thence Easterly along the South line of said Lot 21 extended to the point of intersection with the East right-of-way line of Sumner Street; thence Northerly along said right-of-way line to the Southwest corner of Lot 29 of the Subdivision of 1898 of Original Lots 1 through 4 of Payne's Addition to the City of Galesburg; thence Easterly along the south line of said Lot 29 to the Southeast corner of Lot 29; thence Northerly along East line of Lot 29 to the Southwest corner of Lot 7 of the Subdivision of Lots 7, 8, 9, 10 and 19 of Green & McCoy's Addition; thence Easterly along the South line of said Lot 7 extended to the point of intersection with the West right-of-way line of the BNSF Railway; thence Northeasterly along said right-of-way to the point of intersection with the extended South line of Lot 40 of a Subdivision of Lots 14 & 18 of 10 Acre Lot 4 and Lot 21 of 10 Acre Lot 5 of Arnold's Subdivision of 10 Acre Lot 5 and Lot 7 of 10 Acre Lot 4 of Original Plat of Galesburg; thence Easterly along said extended South line to the point of intersection with the East line of Arnold's Subdivision of 10 Acre Lot 5; thence Northerly along said East line to the Southwest corner of Lot 22 of Arnold's Subdivision of 10 Acre Lot 5; thence Easterly along said South line to the point of intersection with the West right-of-way line of Lincoln Street; thence Southerly along the West right-of-way line of Lincoln Street to the Southeast corner of Lot 29 of Arnold's Subdivision of 10 Acre Lot 5; thence Easterly along the extended South line of Lot 5 of Arnold's Subdivsion of 10 Acre Lot 5 to the Southeast corner of said Lot 5; thence Southerly along the West line of Lot 13 of Burgland and Johnson's Subdivision to the Southwest corner of said lot 13; thence Easterly along the South line of said Lot 13 extended to the point of intersection with the East right-of-way line of Fulton Street; thence Southerly along said right-of-way to the point of intersection with the North right-of-way line of East Main Street; thence Easterly along said right-of-way line to the Southeast corner of Lot 34 of Scripp's Subdivision; thence Northerly along the East line of said Lot 34 of said Subdivision to the Northwest corner of Lot 33 of said Subdivision; thence Easterly along the North line of said Lot 33 of said Subdivision to the Southeast corner of Lot 35 of said Subdivision; thence Northerly along the East line of said Lot 35 of said Subdivision to the Northeast corner of Lot 35 of said Subdivision; thence Easterly along the extended South line of Lot 29 of Scripp's Subdivision to the West right-of-way line of North Whitesboro Street; thence Northerly along said right-of-way line to the point of intersection with the extended North line of the Subdivision of Lots 3, 4 and 5 Block 1 of Campbell's Addition; thence Easterly along said extended North line to the West line of Summit Addition; thence Northerly 1 rod along the West line of Summit Addition to the northwest corner of Lot 1 of Summit Addition; thence Easterly along the North line of said Lot 1 to the Northeast corner of said Lot 1; thence Southerly 1 rod to the Northwest corner of Lot 2 of Summit Addition; thence Easterly along the North line of said Lot 2 to the Northwest corner of Lot 9 of Summit Addition; thence Southerly along the West line of said Lot 9 to the Southwest corner of Lot 9; thence Easterly along the South line of Lot 9 extended to the Northwest corner of Lot 19 of the Resubdivision of Original Lots 1, 2 & 3 of Block 2 of Summit Addition as recorded in a Revenue Plat of 1904; thence Easterly along the North line of said Lot 19 to the Northeast corner of Lot 19; thence Southerly to the Southwest corner of Lot 7 of the Resubdivision of Block 2 of the Summit Addition; thence Easterly along the South line of said Lot 7 extended to the point of intersection with the East right-of-way line of Arnold Street; thence Easterly along the extended South line of Lot 7 of M. J. Kitchell's Subdivision to the West right-of-wayline of North Farnham Street; thence Northerly along said right-of-way to the point of intersection with the extended North line of Lot 7 of Block 1 of Olof Hawkinson's Addition; thence Easterly along the extended North line of Lots 7 and 8 in Blocks 1, 2 and 3 and Lot 4 in Block 4 of Olof Hawkinson's Addition to the point of intersection with the East line of Olof Hawkinson's Addition; thence Easterly along the extended North line of Lot 4 in Block 4 and Lot 27 in Block 3 of the Washington Addition to the Northeast corner of said Lot 27; thence Southerly along the East lines Page 24 of 28 of lots 27 and 28 of Block 3 of the Washington Addition to the Southeast corner of Lot 28; thence Westerly along the South line of said Lot 28 extended to the point of intersection with the West right-of-way line of Chestnut Street; thence Southerly along said right-of-way line to the point of intersection with the North right-of-way line of East Main Street; thence Westerly along said North right-of-way of East Main Street to the point of intersection with the extended East line of lot 4 in Block 5 of the Factory Addition; thence Southerly along the extended East line of Lots 4 and 9 of Block 5 of Factory Addition to the point of intersection with the south right-of-way line of Washington Street; thence Westerly along said South right-of-way line to the point of intersection with the West right-of-way line of Illinois Avenue; thence Northerly along said West right-of-way line to the Southeast corner of Lot 7 in Block 1 of N. T. Allen's Subdivision; thence Westerly along the extended South line of Lots 6 and 7 in Blocks 1 and 2 of N. T. Allen's Subdivision to the point of intersection with the West right-of-way line of South Farnham Street; thence Northerly along said right-of-way line to the Southeast corner of Lot 1 in block 1 of the Resubdivision of Blocks 1, 2, 3 and 4 of the Hayner's Addition; thence Westerly along the extended South line of Lots 1 through 9 in Block 1 and Lots 1 through 6 of Block 2 to the Southwest corner of Lot 6 in Block 2 of said Resubdivision of Hayner's Addition; thence Northerly 55 feet along the West line of Lot 6 in Block 2 of the Resubdivision of Blocks 1, 2, 3 and 4 of Hayner's Addition; thence Westerly to the East line of said Lot 7 to a point 55 feet North of the South line of Lot 7; thence Southerly 5 feet along the West line of said Lot 7 to a point 50 feet North of the South line of said Lot 7; thence Westerly to a point on the East right-of-way line of Locust Street 50 feet North of the Southwest corner of Lot 9 in block 2 of said Resubdivision of Hayner's Addition; thence Southerly along said right-of-way line to the Southwest corner of said Lot 9; thence Westerly along the extended South Lines of Lots 1-5 in Block 1 of Frost's Addition and Lot 23 of the Revenue Plat of 1904 of a Subdivision of Original Lots 1, 2, 3, 5, 6, 7, 8, 9 & 12 of Block 2 of Frost's Addition to the Southwest corner of said Lot 23; thence Northerly along the West line of said Lot 23 to the point of intersection with the South right-of-way line of East Main Street; thence Westerly along said South right-of-way line to the point of intersection with the West line of Lot 27 of said Revenue Plat of 1904; thence Southerly along said West line of Lot 27 to the point of intersection with the south line of said lot; thence Easterly along the South line of said Lot 27 to the Northernmost corner of Lot 14 of Block 2 of Frost's Addition; thence Southwesterly along the Northwest line of said Lot 14 extended to the point of intersection with the South right-of-way line of Grand Avenue; thence Northwesterly along said right-of-way to the Northernmost corner of Lot 4 in Block 3 of Frost's Addition; thence Southwesterly along the Northwest line of said Lot 4 to the Westernmost corner of said Lot 4; thence Southeasterly along the Southwest line of said Lot 4 to the point of intersection with the North line of Lot 13 in block 3 of Frost's Addition; thence Westerly along the North line of Lots 13 and 14 in block 3 of Frost's Addition to the East right-of-way line of Pine Street; thence Southerly along said right-of-way to the point of intersection with the extended centerline of the vacated alley in the Subdivision of the South Half of Original 5 Acre Lot 6; thence Westerly along the said extended centerline of the vacated alley to the point of intersection with the West line of Lot 1 in the Subdivision of the South Half of Original 5 Acre Lot 6; thence Northerly along the West line of Lots 1 and 10 in said Subdivision to the Northeast corner of Lot 6 in the Resubdivision of Original 5 Acre Lots 5 and 6 of the Original Plat of Galesburg; thence Westerly along the North line of Lots 2 through 6 of said Resubdivision to the northwest corner of Lot 2; thence Northerly along the West line of said Resubdivision to a point 18 feet North of the South line of Lot 4 in block 4 of Sheldon Allen's Subdivision of Original 5 Acre Lots 3 and 4; thence Westerly along a line 18 feet north of the South line of said Lot 4 to the point of intersection with the East right-of-way line of Allens Avenue; thence Southerly along said right-of-way line to the point of intersection with the South right-of-way line of Mulberry Street; thence Westerly along said South right-of-way line to the point of intersection with the East right-of-way line of Cottage Avenue; thence Southerly along said right-of-way line to the point of intersection with the South right-of-way line of East South Street; thence Westerly along the South right-of-way line of East South Street to the point of intersection with the West right-of-way line of South Kellogg Street; thence Northerly along said West right-of-way to a point 116.1 feet South of the South right- Page 25 of 28 of-way line of E Simmons Street; thence Westerly 65 to the point of intersection with the extended East line of C. L. Brown's Subdivision; thence northerly along said extended East line to the Southeast corner of Lot 3 in C. L. Brown's Subdivision; thence Westerly along the South line of C. L. Brown's Subdivision to the Southwest corner of said Subdivision; thence Westerly along the South line of the Custer-Cox Resubdivision to the Southwest corner of said Resubdivision; thence Westerly along the South line of Lots 2 and 3 in the Subdivision of Block 30 of the Orignal Plat of Galesburg extended to the point of intersection with the West right-of-way line of South Prairie Street; thence Northerly along said right-of-way to the point of intersection with the South right-of-way line of East Simmons Street; thence Westerly along said right-of-way to the Northeast corner of Lot 3 of Block 31 in the Original Plat of Galesburg; thence Southerly along the East line of Lot 3 extended to the Northwest corner of Lot 17 of the Resubdivision of the North 1/3 of Original Lots 9 and 10, the South 12 Feet of Original Lots 1 and 2 and the South 3 Feet of Original Lot 3 in Block 31 of the Original Town; thence 10 feet West perpendicular to the West line of said Lot 17; thence 26.5 feet South to a point on the South line of Lot 20 of said Resubdivision; thence Westerly along the South line of Lot 20 to the Northwest corner of Lot 10 in said Resubdivision; thence Southerly along the West line of Lots 10 and 11 of said Resubdivision to the point of intersection with the North right-of-way line of E Tompkins Street; thence Westerly 15 feet along said North right-of-way line; thence North 95 feet perpendicular to the North right-of-way of East Tompkins Street; thence West 60 feet; thence North 28.75 feet; thence West 123 feet to the East right-of-way line of South Cherry Street; thence Southerly along the East right-of-way line of South Cherry Street to the point of intersection with the South right-of-way line of East South Street; thence Westerly along said South right-of-way to the point of beginning; excluding Tax Increment Financing District 1, more particularly described as a tract of land commencing at the point of intersection of the North right-of-way line of East Main Street and the West right-of-way line of North Kellogg Street which is the point of beginning; thence Easterly along the North right-of-way line of East Main Street to the point of intersection with the East right-of-way line of South Chambers Street; thence Southerly along said Chambers Street right-of-way to the point of intersection with the South right-of-way line of Mulberry Street; thence Westerly along said Mulberry Street right-of-way to the point of intersection with the West right-of-way line of South Seminary Street; thence Northerly along said right-of-way line to the South right-of-way line of East Simmons Street; thence Westerly along said Simmons Street right-of-way to the point of intersection with the West right-of-way line of South Kellogg Street; thence Northerly along said right-of-way line to the point of beginning; also excluding Lots 3 through 10, 27 and 29 through 31 of the Subdivision of Block 17 of the City of Galesburg; being a tract of land containing 287 acres, more or less. Page 26 of 28 EXHIBIT “D” PROJECT DESCRIPTION 66 North Seminary Street PLC Realty, LLC purchased a building that has been underutilized for a number of years, located at 66 North Seminary St. The owners are currently renovating the building, which would include the complete renovation/restoration of the exterior façade and entire interior that will provide two commercial spaces on the first floor and two apartments on the second floor. As a part of the renovations to be done, the existing 1 inch water service line will be replaced with a new 2 inch line, a new fire protection sprinkler system (NFPA 13 on the first floor and NFPA 13R on the second floor) and fire alarm monitoring system will be installed to provide adequate coverage and make the building, contents and occupants safe. The Tax Increment Financing funding will be utilized to cover the expense of the fire protection system and fire alarm monitoring system installation. A benefit to the public would be that the renovation will provide the downtown area with two newly renovated first floor commercial spaces and 2 newly renovated apartments on the second floor. Page 27 of 28 EXHIBIT “E” REDEVELOPER ASSISTANCE COSTS TAX INCREMENT FINANCING DEVELOPER ELIGIBLE PROJECT COSTS 66 North Seminary Street Developer: Sara and Kip Willis d/b/a PLC Realty, LLC Date: Project: Renovation project Address: 66 North Seminary Street Galesburg, IL 61401 CATEGORY COST ESTIMATE Costs of rehabilitation, reconstruction or repair or remodeling of existing public or private buildings Fire Protection Sprinkler System $ 24,150.00 Fire Alarm System $ 7,925.00 Electrical installation and labor; Installation of new phone lines; Patching and painting $ 12,925.00 $ $ TOTAL PROJECT COSTS $ 45,000.00 Page 28 of 28 Sara and Kip Willis d/b/a PLC Realty, LLC Request for Reimbursement for Costs Incurred 66 North Seminary Street Date of Request: Request #: Detailed list of redevelopment activities which have been completed since last request for reimbursement. Description of Activity Paid To Costs Incurred TOTAL COSTS INCURRED: $ Attached are invoices which support the costs identified for the above-listed activities. I certify that the costs identified above have been incurred for this project. (typed name) City authorization for payment: ___________________________ Date Authorized: ___________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JP Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 21, 2020 AGENDA ITEM: 2021 Classification and Salary Schedule for Fire, Police, AFSCME, Exempt, Non-represented Hourly, and Temporary Seasonal & Part-Time Hourly employees. SUMMARY RECOMMENDATION: The City Manager and City Attorney & Administrative Services Director recommend approving the 2021 Classification and Salary Schedule. BACKGROUND: The attached 2021 Classification and Salary Schedule reflects the following changes: Increase to part time wages to comply with minimum wage law. Title change from Labor Supervisor/Arborist to Arborist, (Range 20NRH). BUDGET IMPACT: All changes are consistent with the FY 2021 budget scheduled for approval. SUPPORTING DOCUMENTS: 1.2021 Classification and Salary Schedule 20-4108 Classification & Salary Schedule Administration 55 West Tompkins Street Galesburg, IL 61401 CITY OF GALESBURG Illinois, USA 2021 PageGroup2AFSCME3Police4Fire5Exempt6Non-Represented Hourly7Temporary, Seasonal, Part Time, OtherTable of ContentsApproved by City Council on December 21, 2020 City of Galesburg, ILClassification & Salary Schedule Effective January 1, 2021 City of Galesburg2021 Classification Salary SchedulePage 1 Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K3 A11.01 11.29 11.57 11.86 12.15 12.45 12.76 13.08 13.41 13.75 14.097A13.38 13.71 14.04 14.40 14.76 15.14 15.51 15.90 16.29 16.71 17.129 A14.75 15.12 15.50 15.89 16.29 16.70 17.11 17.54 17.98 18.42 18.8811 A16.27 16.68 17.09 17.52 17.96 18.40 18.86 19.33 19.81 20.31 20.8212 A17.08 17.51 17.95 18.39 18.85 19.32 19.80 20.30 20.81 21.33 21.8613 A17.94 18.38 18.84 19.31 19.79 20.27 20.79 21.31 21.84 22.39 22.9514 A18.83 19.30 19.77 20.26 20.77 21.30 21.83 22.38 22.94 23.51 24.1015 A19.76 20.25 20.76 21.28 21.82 22.37 22.92 23.50 24.08 24.68 25.3016 A20.75 21.27 21.81 22.35 22.91 23.48 24.07 24.67 25.29 25.92 26.5718 A22.88 23.45 24.04 24.64 25.26 25.89 26.54 27.20 27.88 28.57 29.2919 A24.03 24.63 25.25 25.87 26.52 27.18 27.86 28.56 29.27 30.00 30.75Pay Ranges and Classification TitlesPay Ranges and Classification TitlesRange TitleRange Title3 AInformation Systems Technician7 AUtility MaintenanceBus DriverPublic Safety ClerkProperty Compliance OfficerSecretary I15 A Communications Dispatcher/Clerk II11 A Transit ClerkEngineering Technician IAccount Clerk IMaintenance WorkerCustodian IITransit TechnicianHeavy Equipment Operator13 A Junior AccountantPSB IS TechTransit Shop ForemanWater Meter Shop ForemanCrew ForemanEngineering Technician IIMechanic16 A18 A19 ARecreation Activity Specialist12 A9 AEmployees represented by the American Federation of State County & Municipal Employees Local 1173Custodian I14 AHandivan DriverCommunity Service OfficerCity of Galesburg2021 Classification Salary SchedulePage 2 Range Step A Step B Step C Step D Step E Step F Step G Step H Step I19 P26.62 27.29 27.97 28.66 29.39 30.12 30.86 31.64 32.43Range Title19 P (hourly base wage) Police Patrol Officer Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K22 EX58,261.11 59,711.11 61,208.63 62,729.94 64,298.77 65,915.17 67,555.31 69,243.00 70,978.24 72,737.25 74,567.5624 EX64,013.54 65,606.14 67,246.29 68,934.00 70,645.45 72,428.23 74,234.77 76,088.88 77,990.50 79,939.66 81,936.3826 EX70,360.22 72,119.22 73,925.77 75,756.08 77,657.70 79,606.87 81,579.81 83,624.06 85,715.86 87,855.20 90,065.8328EX77,572.11 79,511.41 81,499.20 83,536.68 85,625.10 87,765.72 89,959.87 92,208.86 94,514.08 96,876.93 99,298.8532 EX93,726.45 96,055.97 98,480.53 100,928.88 103,448.54 106,039.50 108,701.78 111,411.60 114,192.72 117,047.55 119,973.75Pay Ranges and Classification TitlesRange22 EX24 EX28 EX32 EXSworn Employees in the Galesburg Police DepartmentPersonnel Represented by the Public Safety Employees' OrganizationPay Ranges and Classification TitlesPolice LieutenantPolice Deputy ChiefPolice ChiefSworn Exempt Personnel in the Galesburg Police DepartmentTitlePolice Sergeant City of Galesburg2021 Classification Salary SchedulePage 3 Range Step A Step B Step C Step D Step E Step F Step G19 F (80)*24.63 25.86 27.16 28.52 29.94 31.44 33.0319 F (106)18.13 19.03 19.99 20.99 22.03 23.12 24.2921 F (80)*27.16 28.52 29.94 31.44 33.03 34.65 36.3921 F (106)19.99 20.99 22.03 23.12 24.29 25.51 26.79*includes 2.5% staff position incentivePay Ranges and Classification TitlesRange Title19 F (80)19 F (106)21 F (80)21 F (106)Note: For the ranges above, Step F requires a Fire Science Certificate and Step G an Associate Degree in Fire ScienceSworn Exempt Personnel in the Galesburg Fire Department Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K23 EX (106)61,066.02 62,592.65 64,157.48 65,761.42 67,405.46 69,090.59 70,817.85 72,588.29 74,403.01 76,263.08 78,169.6627 EX73,878.23 75,708.54 77,610.17 79,559.33 81,532.27 83,576.52 85,668.32 87,807.64 89,994.53 92,252.72 94,558.4331 EX89,210.10 91,444.51 93,726.47 96,055.97 98,480.53 100,928.88 103,448.54 106,039.50 108,701.78 111,411.60 114,192.72Pay Ranges and Classification TitlesRange Title23 EX (106)27 EX31 EXFire Battalion ChiefFire Deputy ChiefFire ChiefSworn Employees in the Galesburg Fire Department Sworn Personnel Represented by I.A.F.F. Local No. 555Firefighter (80)Firefighter (106)Fire Captain (80)Fire Captain (106)City of Galesburg2021 Classification Salary SchedulePage 4 Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K15 EX42,002.19 43,048.10 44,141.52 45,234.96 46,375.94 47,516.91 48,705.43 49,917.72 51,177.55 52,461.14 53,768.5217 EX46,090.69 47,255.44 48,420.19 49,632.48 50,868.54 52,152.13 53,459.50 54,790.64 56,169.32 57,571.78 58,998.0018 EX48,301.34 49,513.62 50,749.69 52,009.51 53,316.87 54,648.01 56,002.94 57,405.38 58,831.60 60,305.36 61,826.6719 EX50,654.60 51,938.21 53,221.79 54,552.94 55,931.62 57,310.30 58,760.29 60,210.28 61,731.58 63,276.65 64,845.5020 EX53,031.64 54,362.77 55,717.68 57,120.13 58,546.35 59,996.34 61,493.88 63,038.95 64,607.80 66,224.18 67,888.1121 EX55,646.38 57,025.04 58,451.27 59,925.04 61,422.56 62,943.87 64,536.48 66,129.09 67,793.02 69,480.71 71,215.9422 EX58,261.11 59,711.11 61,208.63 62,729.94 64,298.77 65,915.17 67,555.31 69,243.00 70,978.24 72,737.25 74,567.5623 EX61,066.02 62,587.32 64,156.15 65,748.77 67,388.92 69,076.62 70,811.85 72,570.86 74,401.17 76,255.25 78,156.8924 EX64,013.54 65,606.14 67,246.29 68,934.00 70,645.45 72,428.23 74,234.77 76,088.88 77,990.50 79,939.66 81,936.3826 EX70,360.22 72,119.22 73,925.77 75,756.08 77,657.70 79,606.87 81,579.81 83,624.06 85,715.86 87,855.20 90,065.8327 EX73,878.23 75,708.54 77,610.17 79,559.33 81,532.27 83,576.52 85,668.32 87,807.64 89,994.53 92,252.72 94,558.4328 EX77,572.11 79,511.41 81,499.20 83,536.68 85,625.10 87,765.72 89,959.87 92,208.86 94,514.08 96,876.93 99,298.8529 EX81,132.93 83,162.92 85,226.20 87,356.01 89,552.38 91,782.05 94,078.26 96,407.76 98,837.08 101,299.69 103,828.8631 EX89,210.10 91,444.51 93,726.47 96,055.97 98,480.53 100,928.88 103,448.54 106,039.50 108,701.78 111,411.60 114,192.7232 EX93,726.45 96,055.97 98,480.53 100,928.88 103,448.54 106,039.50 108,701.78 111,411.60 114,192.72 117,047.55 119,973.7533 EX98,412.77 100,858.77 103,404.56 105,975.32 108,620.97 111,341.48 114,136.87 116,982.18 119,902.36 122,899.93 125,972.4434 EX103,055.13 105,625.90 108,271.54 110,947.09 113,812.40 116,582.84 119,503.03 122,498.09 125,568.02 128,687.88 131,907.58Pay Ranges and Classification Titles Pay Ranges and Classification TitlesRange Title Range TitleGIS AnalystRecreation Coordinator Information Systems Supervisor17 EX Executive Assistant Project Manager I18 EX Staff Accountant Purchasing AgentBenefits & Insurance Coordinator Senior AccountantHuman Resources Generalist Housing Program CoordinatorGeneral Inspector Park SuperintendentGolf Professional Project Manager IIRecreation Supervisor Transit ManagerAssociate Planner Planning Manager9-1-1 Coordinator Water SuperintendentGarage Superintendent 29 EX Director of Parks and RecreationNetwork Administrator City EngineerTransit Operations Supervisor Director of Community DevelopmentDirector of Finance & Information Systems33 EX Director of Public Works34 EX City Attorney / Administrative Services Director31 EXExempt Salaried Personnel (EX) Deputy City Clerk23 EX24 EX15 EX19 EX26 EX27 EX20 EX22 EXCity of Galesburg2021 Classification Salary SchedulePage 5 Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K15 NRH20.19 20.71 21.21 21.75 22.28 22.84 23.42 24.01 24.61 25.22 25.8519 NRH24.36 24.96 25.59 26.23 26.88 27.56 28.24 28.96 29.68 30.41 31.1820 NRH25.50 26.14 26.79 27.45 28.14 28.85 29.56 30.30 31.07 31.85 32.6421 NRH26.75 27.41 28.11 28.81 29.52 30.27 31.03 31.81 32.58 33.39 34.24Pay Ranges and Classification TitlesRangeSecretary IITransit Assistant19 NRH GreenkeeperArborist Water Distribution Supervisor Water Lab Supervisor Water Operations Supervisor Water Production SupervisorMaintenance SupervisorTraffic Supervisor15 NRH21 NRHNon-Represented Hourly (NRH) Overtime EligibleTitle20 NRHCity of Galesburg2021 Classification Salary SchedulePage 6 Temporary, Seasonal and Part-Time Hourly EmployeesOther Positions RangeStep AStep B Step C Step D Step E Step FTitleAnnual Salary1 TT8.50n/an/a n/a n/a n/aBoard of Fire & Police Chairman$660.001 T11.00n/an/a n/a n/a n/aBoard of Fire & Police Commissioners $300.004 T11.0012.0013.0014.00 n/an/aWeekly Stipend5 T12.0013.50 15.00 15.50 16.00 16.50$100.006 T16.0016.50 17.00 17.50 18.00 18.50Range TitleRangeBuilding Attendant ClerkData Entry Clerk Maintenance Worker Recreation Attendant School Crossing Guard Softball Scorekeeper Summer Camp Counselor Tennis InstructorAdministrative Assistant Building Services Worker Community Serv OfficerETSB AssistantHandivan DriverPublic Safety Data Entry Clerk Transit Building Services Worker Transit DispatcherWater Collection Clerk6 T Bus DriverAccount ClerkBuilding Attendant Campground Attendant ClerkCrew SupervisorCustodianData Entry Clerk Engineering AideEquipment OperatorGolf Starter/MarshallHead Crossing GuardHead Lifeguard/WSI Lifeguard Maintenance Worker Recreation Attendant Recreation Specialist/Instructor School Crossing Guard Softball Scorekeeper Summer Camp Counselor Tennis Instructor Wading Pool Maintenance Water Plant MaintenancePay Ranges and Classification Titles1 TT Teen RangeTitleCollege Intern5 T4TCity of Galesburg2021 Classification Salary SchedulePage 7 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TOE Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 21, 2020 AGENDA ITEM: Approval of Hutchison Engineering contract for engineering services for the Galesburg Municipal Airport. SUMMARY RECOMMENDATION: The City Manager, Superintendent of Parks, and the Director of Parks & Recreation recommend that the City Council approve the contract with Hutchison Engineering to consult on any work being considered at the Galesburg Municipal Airport that requires engineering services. BACKGROUND: Hutchison Engineering has been providing engineering services to the City of Galesburg for Galesburg Municipal Airport for over fifty (50) years. The City has been very happy with the services provided by Hutchinson Engineering during that time. The five (5) year contract expired in 2020 and a new contract is proposed for another five (5) years of service. BUDGET IMPACT: The proposal by Hutchison Engineering is not to exceed $53,593. This contract will be paid for out of the Airport Fund. SUPPORTING DOCUMENTS: 1. Hutchison Engineering Contract 20-4109 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by RB Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 21, 2020 AGENDA ITEM: Approval of City of Galesburg COVID Small Business Relief Program and associated funding. SUMMARY RECOMMENDATION: The City of Galesburg recognizes the struggles facing small businesses during the COVID-19 pandemic. A grant application was recently sent to the Illinois Department of Commerce and Economic Opportunity requesting $250,000 to assist small businesses with COVID related expenses. While not required for the grant the City Manager recommends matching the requested amount with an additional $250,000 in Planning Fund monies, during fiscal year 2021, for a total program amount of $500,000. BACKGROUND: Grant dollars can be used to address the cost of business interruption incurred between March 1, 2020 and December 30, 2020. This includes fixed debts, payroll, COVID mitigation expenses, accounts payable, lost sales, lost opportunities and other working capital expenses that are directly attributed to the COVID 19 pandemic. A funding cycle will be established, and each award capped at $25,000 aiding approximately 20 businesses. BUDGET IMPACT: State funding in the amount of $250,00 would come directly from the grant received. City funding in the amount of $250,000 would be made available in 2021 from the Planning Fund from excess funds transferred from the General Fund to the Planning fund at the end of fiscal year 2020. SUPPORTING DOCUMENTS: 1. Galesburg COVID Small Business Relief Program Information and Guidelines. 20-4110 Galesburg COVID Small Business Relief Program Program Information and Guidelines Program Description The City of Galesburg, Illinois will be providing a total of $250,000. in grant funding to small businesses that have experianced significant disruption or temporary closure (a “business interruption”) of their business attributable to the COVID-19 public health emergency. These grants will provide financial assistance and help address the cost of business interruption expenses incurred between March 1, 2020 and December 30, 2020. This includes fixed debts, payroll, COVID mitigation expenses, accounts payable, lost sales, lost opportunities, and other working capital expenses that are directly attributed to the COVID-19 pandemic. The maximum grant award amount is $25,000.00 per business. The awards will vary per business and will be determined by the severity of business interruption suffered. Targeted Applicants Priority will be given to small businesses and industries including those that are: • Restaurants and Bars* • Spas and Salons • Retail Stores Small businesses are considered privately owned or sole proprietor businesses that have a small staff size. A qualifying business includes self‐employed individuals, non‐profit organizations, and independent contractors. *Please Note: Restaurants or Bars that have gaming terminals will be required to get DCEO approval. Business Elegibility All businesses participating in the program, executed as part of the application for or receipt of financial assistance, will attest that it is an eligible business as defined in 14 Ill. Admin. Code 700.60(b) and this NOFO, and to its obligation to comply with the requirements of the ES Program and the related administrative rules at 14 Ill. Admin. Code Part 700. Eligible Businesses Businesses must meet the following requirements to apply for the Galesburg COVID Small Business Relief Program and be considered for direct payment: • The business must be a for‐profit enterprise, or non‐profit organization, lawfully conducting business in Illinois • The business must be in good standing with the City of Galesburg and the State of Illinois (i.e. no tax delinquencies, food/beverage tax and/or hotel/motel tax paid to date, and possess valid business registrations and licenses) • The business must provide all required financial documentation • The business must be in compliance with all relevant laws, regulations, and executie orders from the State and Federal government, including social distancing guidelines as promulgated by the Executive Orders of the Illinois Governor Galesburg COVID Small Business Relief Program Program Information and Guidelines Ineligible and Excluded Businesses The following businesses are ineligible under the program if it: • is delinquent on payment of any State of Illinois and/or City of Galesburg, Illinois tax obligations • is engaged in a business that is unlawful under Illinois or federal law • has already received assistance, or notice of award of assistance, under the BIG (Business Interruption Grant) • is on the federal System for Award Management excluded parties list; or • does not meet any other eligibility criteria established in a financial assistance application. The following businesses are excluded under the program: • a private club or business that limits membership for reasons other than capacity • a government‐owned business entity • business that derives at least 33% of its gross annual revenue from legal gambling activities, unless, subject to the City’s approval, the business is a restaurant with gaming terminals • a business that engaged in pyramid sales, in which a participant’s primary incentive is based on the sales made by an ever‐increasing number of participants • payday lenders Application Process and Selection Program Timeline Date Time Details January 1, 2021 8:00 am Program Announcement January 1, 2021 8:00 am Applications Available for Download February 26, 2021 4:00 pm Deadline for Application Submissions Application Availability The program application will be accessible on the City of Galesburg’s website beginning January 1, 2021 at 8:00 am. Completed applications will be accepted until February 26, 2021 at 4:00 pm. Any application received after the deadline will be considered ineligible. Please assure that all documentation has been reviewed prior to submission of the application. An application will only be considered if submitted in whole and must include all items on the Supporting Document Checklist. Required Supporting Documents Applicants will be required to submit the following supporting documentation along with the completed application form: • Signed Business Certification and Requirements form that attests to the business’s eligibility for the program • Proof of City of Galesburg, Illinois business address as indicated by a signed lease, rental agreement, or home‐office documentation • Most recent fiscal year tax return • State of Illinois business license number/EIN/or FEIN Galesburg COVID Small Business Relief Program Program Information and Guidelines • Most recent certified/signed payroll statement • Profit and loss statement (or ST-1 Sales and Use Tax Forms) for the period 1/1/2019 to 12/31/2019 if in operation • Profit and loss statement (or ST-1 Sales and Use Tax Forms) for the period 1/1/2020 to 6/30/2020 • Supporting documentation showing business interruption losses from 3/1/2020 – 12/30/2020 • W9 required for award payment if approved How to Apply 1. Verify that all business requirements and program guidelines are met by reviewing this document. 2. Download the Application and Required Supporting Documents Checklist from the City’s website at: (insert hyperlink here) 3. Complete the Application and verify that all Supporting Documents are validand attached to the Application. This step includes downloading the Business Certification and Requirements Form attesting the business’s eligibility. 4. Send and submit the Application, Supporting Documents, and Business Certification and Requirements Form as attachements via e-mail with Subject Line: SMALL BUSINESS RELIEF FUND APPLICATION to Ryan Berger, Director of Community Development, at rberger@ci.galesburg.il.us. To limit visitors to City Hall and to enforce social distancing guidelines, applications can also be submitted at City Hall by requesting an appointment with Ryan Berger, Director of Community Development, at 309-345-3634. 5. A confirmation email will be sent within 72 hours to ensure that your application has been received by the City of Galesburg, Illinois. Method of Selecting Business Participants A review committee will assess and score each application based on a combination of: • Annual Revenue Decline • Number of Years in Operation • Minority or Women Owned • Current Business Status and Staff Size • Recipient of Other Funding Assistance • Explanation of Business Interruption • Cost of Unbudgeted Expenses Directly Related to COVID-19 Business Interruption is defined as: • Decreases in revenue caused by closing or limiting access to the business establishment to comply with COVID‐19 prevention directives or to otherwise prevent the spread of COVID‐19 within the business establishment; • Decreases in revenue caused by decreased customer demand as a result of the COVID‐ 19 emergency. TOWN OF THE CITY OF GALESBURG Date:December 21, 2020 Agenda Number:20-9032 TOWN FUND $12,420.80 GENERAL ASSISTANCE FUND $8,024.84 IMRF FUND $2,633.56 SOCIAL SECURITY/MEDICARE FUND $2,312.33 LIABILITY FUND AUDIT FUND TOTAL $25,391.53 TRUSTEE LETTER TOWN OF THE CITY OF GALESBURG DECEMBER 21, 2020 AGENDA ITEM: Resolution to approve hiring Blucker Kneer to audit the Township Funds for fiscal year ending December 31, 2020. SUMMARY RECOMMENDATION: The Township Supervisor and Town Clerk recommend approval of the resolution. BACKGROUND: The Town of the City of Galesburg is required to have an independent audit firm review and give an opinion on the Township’s financial stability. These accounts include the Town Fund, General Assistance Fund, Audit Fund, IMRF Fund, Social Security and Medicare Fund, and the Liability Fund for the fiscal year ending December 31, 2020. BUDGET IMPACT: Approximately $7,000. SUPPORTING DOCUMENTS: 1.Resolution Prepared by: KRB Page 1 of 1 20-9033 TOWNSHIP RESOLUTION _______________ WHEREAS,the Electors of the Town of the City of Galesburg are to provide an appropriation and order the Trustees of the Town of the City of Galesburg to hire a certified public accountant to audit the accounts of the Town Funds of which the Supervisor is Treasurer. BE IT RESOLVED,therefore,that the Trustees of the Town of the City of Galesburg provide an appropriation and hire a certified public accountant to audit the accounts of all Town Funds of which the Supervisor is Treasurer for the period beginning January l,2020,through December 31, 2020. ATTEST: Approved this day of December 2020 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: John Pritchard, Trustee Kelli R. Bennewitz, Town Clerk