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03152021 City Council Packet
Administration 55 West Tompkins Street Galesburg, IL 61401 CITY OF GALESBURG Illinois, USA March 15 City Council Agenda __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 2 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers March 15, 2021 Members of the public who would prefer to view Galesburg City Council meetings remotely, can view the council meetings on Comcast channel 7 or stream the meeting live on the City’s website. 5:30 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from March 1, 2021 Consent Agenda #2021-06 21-2007 Resolution MFT Resolution for Kellogg Street reconstruction 21-3003 Bid Fencing at Street Division 21-4022 Approve 2021 material testing 21-4023 Approve Flood insurance renewal 21-4024 Approve Intergovernmental cooperation contract with Illinois Municipal League Risk Management Association (RMA) 21-4025 Approve Insurance coverage for Fire Department vehicles and equipment 21-5005 Receive Annexation petition for 670 US Hwy 150 E 21-8005 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 21-1003 Ordinance Authorizing the sale of the vacant lot formerly known as 890 Liberty Street (Final Reading) 21-1004 Ordinance Annexing parcel located at 670 US Hwy 150 E (First Reading) Bids, Petitions and Communications 21-3004 Bid Lead Service Line Replacement Project Phase 5 Public Comment City Manager’s Report A. March TAC Report __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 2 Miscellaneous Business (Agreements, Approvals, Etc.) 21-4026 Approve Professional Services Agreement with PGAV 21-4027 Approve Engineering Services Agreement for PFAS Water Treatment Study 21-4028 Approve Engineering Services Agreement for Gravel Pack Well #6 Bid Documents 21-4029 Approve First Amendment to Animal Control Services Contract 21-4030 Approve Replacement of septic tank at Airport 21-4031 Approve Purchase of golf simulator Town Business 21-9005 Bills 21-9006 Annual Town Meeting Agenda Closing Comments Adjournment Vision Statement “The City of Galesburg will be a dynamic community featuring a full range of public amenities to serve a diverse citizenry. The City Council will play a pro-active role in providing leadership to its citizens, neighborhoods, and other public bodies and enact policies which ensure the existence of a broad based economy.” CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 4 CITY COUNCIL MEETING City Manager’s Report March 15, 2021 CONSENT AGENDA #2021-06 Item 21-2007 MFT Resolution for Kellogg Street Reconstruction Staff recommends approval of the Motor Fuel Tax Resolution in the amount of $450,000 for the Kellogg Street reconstruction project. MFT funds will be used to cover a portion of the construction costs to reconstruct Kellogg Street from Dayton Street to Park Lane Avenue. Prior to advertising the project for bid, IDOT requires a MFT Resolution be approved. The scope of the project is to replace the existing deteriorated brick pavement with a full depth concrete pavement, new concrete curb and gutter, new concrete driveway approaches, new sidewalk, storm sewer improvements and other related road work. Item 21-3003 Fencing at Street Division Staff recommends approval of the bid submitted by Century Fence Company in the amount of $26,659.00 for installation of chain link fence at the new Street Division location of 200 S. Henderson Street. Six vendors submitted bids for this project with Century Fence Company providing the low and best bid. There are sufficient funds in the Building Repair & Maintenance Fund (053) for this improvement. Item 21-4022 2021 Material Testing Staff recommends approval of the quotes from Bruner Cooper & Zuck Inc. and Geotechnics for construction materials testing for 2021. All quotes were very close in pricing. It is recommended to award this work to both firms and use whichever firm is available to perform the testing on the various projects when needed and the lowest cost firm available will be used. Item 21-4023 Flood Insurance Renewal Staff recommends approval of renewing the existing flood insurance policies with Selective Insurance Company, covering Well #4 in the Mississippi River flood plain. The renewal offer for this policy is $9,469.00 for a one-year period, and the policy has a deductible of $10,000. Item 21-4024 Intergovernmental cooperation agreement with RMA Staff recommends approval of the Intergovernmental Cooperation Contract with Illinois Municipal League Risk Management Association (RMA). The RMA was created in 1981 by the Illinois Municipal League (IML) to stabilize costs and provide insurance coverages to members of the IML. This Agreement allows the City to participate in the insurance pool and be bound by its rules. The RMA proposals for specific lines of coverage will be brought separately to the City Council for their consideration. Item 21-4025 Insurance Coverage for Fire Department Vehicles & Equipment Staff recommends approval of purchasing insurance coverage for Fire Department vehicles and equipment from the Illinois Municipal League Risk Management Association. The policy has a deductible of $1,000 and would become effective April 1, 2021 at an annual premium of $37,117. CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 4 This coverage protects against loss or damage to the City’s fire department vehicles and fire equipment sustained in the course of operations, as well as losses due to normal weather-related and other perils. Item 21-5005 Annexation Petition for 670 US Hwy 150 E The petition to annex the property located at 670 US Highway 150 E. is provided to be received and placed on file with the City Clerk’s office. On November 3, 1975, previous owners of 670 US Highway 150 E entered into a preannexation (water) agreement with the City of Galesburg. The agreement states the City would provide potable water to the property on the condition the property would be annexed once it became contiguous to the City of Galesburg. The property is now contiguous, and an annexation petition has been received. Item 21-8005 Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item 21-1003 Sale of Vacant Lot Formerly Known as 890 Liberty Street (Final Reading) Staff recommends approval of an ordinance authorizing the sale of the vacant lot formerly known as 890 Liberty Street to an adjacent property owner. The City acquired the property from the Knox County Trustee and demolished the structure on the property in 2020. Item 21-1004 Annexing Parcel at 670 US Hwy 150 E (First Reading) Staff recommends approval of an ordinance annexing property located at 670 US Highway 150 E. The owner of the property has requested annexation into the City. The parcel proposed for annexation is currently zoned B2, Highway Business in the County and is currently vacant, the prior use was a bar/restaurant. Per City ordinance, land annexed to the City is automatically placed in the zoning district most closely corresponding to that of the County zoning, which will be B2, General Business District. BIDS, PETITIONS AND COMMUNICATIONS Item 21-3004 Lead Service Line Replacement Project Phase 5 Staff recommends approval of the bid, subject to IEPA approval, in the amount of $1,939,150.00 from J.C. Dillon Inc. for Phase V replacement of lead water service lines financed through a forgivable loan from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program. The IEPA will forgive 100 percent of the loan amount. There will not be any payment of principal or interest required by the City for this loan. The scope of this fifth phase of the project is to replace 500 lead water service lines. After Phase V is completed it is estimated there are approximately 500 active lead water service lines remaining in the City. The City will have replaced over 2,500 lead water service lines when Phase V is completed. Three bids were received for the project, with J.C. Dillon Inc. submitting the low and best bid. The Contractor will plan to begin replacing lead lines in May 2021 and have them completed by the end of 2021. CITY MANAGER’S REPORT A. March TAC Report CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 4 MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 21-4024 Professional Services Agreement with PGAV Staff recommends approval of the professional service agreement with PGAV to close out Tax Increment Financing District I and amend the boundaries of Tax Increment Financing District IV. The Tax Increment Financing District I (TIF I) is set to expire, and per the Illinois TIF Act, the city must go through the process of termination. TIF I was created in 1985 and had a base Equalized Assessed Value (EAV) of $740,490 and as of the end of reporting year 2019 the EAV was approximately $2.378 million. Compensation for this portion of services is not to exceed $5,000. While TIF I has successfully grown as a whole, according to market needs of today’s commercial businesses there may be a few properties within TIF I that are obsolete and in need of an incentive to encourage redevelopment. Per the Agreement, PGAV will prepare the Feasibility Study and other documentation required per State Statute for council to consider amending the TIF IV Project Area to include additional properties. Compensation for this portion of services is not to exceed $21,000. Item 21-4025 Engineering Services Agreement for PFAS Water Treatment Study Staff recommends approval of an engineering agreement with Klingner and Associates, P.C. for a PFAS Water Treatment Study in the amount of $108,000 plus reimbursables estimated at $10,000 for laboratory testing. The City has recently been notified by the Illinois Environmental Protection Agency (IEPA) of recent tests conducted by IEPA showing the presence of PFAS in the City’s drinking water. The IEPA has recommended the City begin evaluating options and developing a plan and timeline to reduce public exposure to PFAS in the potable water provided by the City. This proposal by Klingner and Associates will evaluate the various water treatment options and provide cost estimates for the various options. The goal of the study is to determine the most cost effective treatment option and develop an accurate estimate of cost and timeline for construction for each option. Once this study is complete, the City will need to have a separate Pilot Study completed for the recommended treatment option. Item 21-4026 Engineering Services Agreement for Gravel Pack Well #6 Bid Documents Staff recommends approval of the agreement from Klingner and Associates, PC for professional services for the design and engineering of Well #6 at the Oquawka well field in the amount of $29,500 plus an estimated $500 for reimbursables. The City currently has four gravel pack wells and one Ranney Collector Well. It is planned to retire gravel pack wells #1, #2, and #3 in the next couple of years due to their age. The City has already installed Gravel Pack Well #4 in 2016 and Gravel Pack Well #5 in 2020. It is now proposed to begin the design work for gravel pack well #6. As part of this agreement, the consultant will prepare bid specs for a four inch diameter test well, which will be bid out separately by the City. The water quality and pumping characteristics will be checked during the design to make sure this location will be adequate for the permanent Gravel Pack Well #6. Water quality testing will include testing for PFAS in the water as well. The consultant will prepare formal bid documents and bid out the work for Gravel Pack Well #6. Work under the Gravel Pack Well #6 contract will also include removal and capping of Gravel Pack Well #3 that is no longer in service. Item 21-4027 First Amendment to Animal Control Services Contract Staff recommends approval of the first amendment to the agreement to provide animal control services. The current animal control services agreement with Prairieland Animal Welfare Center CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 4 (PAWC) is scheduled to expire on March 31, 2021. The first amendment provides for a one year extension of the current contract with PAWC to provide animal control services. Item 21-4028 Replacement of Septic Tank at Airport Staff recommends approval of the quote in the amount of $23,000.00 from Bailey Excavating Inc. to replace the septic tank at the Galesburg Municipal Airport. The tank is deteriorated and in need of replacement. Two quotes were received with Bailey Excavating Inc. providing the low and best quote. Item 21-4029 Purchase of Golf Simulator Staff recommends approval of purchasing a golf simulator from Mark Kleine/Iron Spike to be utilized by the Parks and Recreation Department at the Hawthorne Gym. Iron Spike purchased two golf simulators from aboutGolf in 2016 for a total of $106,547. Mark Kleine/Iron Spike is willing to sell one of the used golf simulators for $10,000. In addition to the purchase price, there would be additional costs from aboutGolf of $6,000 to adjust the custom configuration, $4,300 for installation, and $3,825 for a three year subscription to the golf software utilized. The overall project cost would not exceed $24,125. The golf simulator would be installed in the activity room at Hawthorne Gym and rented on an hourly basis. TOWN BUSINESS Item 21-9005 Town Bills Item 21-9006 Annual Town Meeting Agenda Respectfully submitted, Todd Thompson City Manager Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois March 1, 2021 5:30 p.m. Called to order by Mayor John Pritchard at 5:30 p.m. Roll Call #1:Physically Present:Mayor John Pritchard,Council Members Bradley Hix,Corine Andersen,Peter Schwartzman,Wayne Allen,and Larry Cox,6.Absent:Council Members Wayne Dennis and Lindsay Hillery,2.Also Present:City Manager Todd Thompson,City Attorney Bradley Nolden, and City Clerk Kelli Bennewitz. Mayor Pritchard declared a quorum present. The Pledge of Allegiance was recited. Dave Scholl gave the invocation. Council Member Hix moved,seconded by Council Member Allen,to approve the minutes of the City Council’s rescheduled meeting from February 22, 2021. Roll Call #2: Ayes:Council Members Hix, Andersen, Schwartzman, Allen, and Cox, 5. Nays:None Absent:Council Members Dennis and Hillery, 2. Chairman declared motion carried. CONSENT AGENDA #2021-05 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 21-2005 Approve Resolution 21-05 reserving the City’s 2021 private activity bonding authority. 21-2006 Approve an MFT Resolution for the 2021 Intermittent Resurfacing project in the amount of $550,000. 21-302 Approve the bid submitted by Diamond Vogel in the amount of $25,080 for the purchase of white and yellow traffic paint for 2021. 21-4018 Approve the scrap sale of a retired 2004 Gillig heavy duty bus for the Transit Division. March 1, 2021 Page 1 of 5 21-4019 Approve waiving normal purchasing policies and approve the product pricing for 2021 as provided by Core &Main for various water meters and radio units in the amount of $85,600 to be purchased by the Water Division. 21-5004 Receive 2020 Fire & Police Annual Report 21-8004 Approve bills in the amount of $873,890.11 and advance checks in the amount of $912,337.81. Council Member Allen moved,seconded by Council Member Cox,to approve Consent Agenda 2021-05. Roll Call #3: Ayes:Council Members Hix, Andersen, Schwartzman, Allen, and Cox, 5. Nays:None Absent:Council Members Dennis and Hillery, 2. Chairman declared motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 21-1003 Ordinance on first reading authoring the sale of the vacant lot formerly known as 890 Liberty Street. BIDS, PETITIONS, AND COMMUNICATIONS PUBLIC COMMENT CITY MANAGER’S REPORT MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) 21-4020 Council Member Cox moved,seconded by Council Member Allen,to approve an advance from the City to the Public Library in the amount of $550,000 for improvements to their HVAC system.The term of the advance will be ten years at an interest rate of 2 percent for the first 60 months and 2.5 percent for the remaining 60 months. Roll Call #4: Ayes:Council Members Hix, Andersen, Schwartzman, Allen, and Cox, 5. Nays:None Absent:Council Members Dennis and Hillery, 2. Chairman declared motion carried. 21-4021 March 1, 2021 Page 2 of 5 Council Member Allen moved,seconded by Council Member Cox,to approve the quote from Supreme Radio for video and audio interview systems for special operations and patrol interview rooms in the amount of $12,504.64. Roll Call #5: Ayes:Council Members Hix, Andersen, Schwartzman, Allen, and Cox, 5. Nays:None Absent:Council Members Dennis and Hillery, 2. Chairman declared motion carried. TOWN BUSINESS Council Member Allen moved,seconded by Council Member Cox,that the City Council sit as the Town Board. The motion carried by voice vote. 21-9004 Trustee Andersen moved,seconded by Trustee Cox,to approve Town bills and warrants be drawn in payment of same. Roll Call #6: Ayes:Trustees Hix, Andersen, Schwartzman, Allen, and Cox, 5. Nays:None Absent:Trustees Dennis and Hillery, 2. Chairman declared motion carried. Trustee Allen moved,seconded by Trustee Cox,to resume sitting as the City Council.The motion carried by voice vote. CLOSING COMMENTS Council Member Hix stated that with the warmer weather he is excited about the golf course opening soon. Council Member Andersen stated that the news about the Library receiving funding is very exciting and has been a long time coming (since 2013).She is happy that the project will move forward. March 1, 2021 Page 3 of 5 Fund Title Amount Town Fund $12,354.76 General Assistance Fund $5,049.41 IMRF Fund $2,355.26 Social Security/Medicare Fund $2,473.05 Liability Fund Audit Fund Total $22,232.48 Council Member Schwartzman also stated that the Library’s funding is a dream come true but that local fundraising will soon begin;a project worth everyone’s attention.He also believes that the location for the new Library will be vital to our downtown. Council Member Schwartzman reported that he has been in contact with several Council Members regarding the frustration our neighborhoods are experiencing over gunshots and feeling unsafe.He added that the Police Department has acknowledged these incidents over the last few weeks and that his comments are in no way meant to be disparaging to the department.As a City Council,he believes they need to make sure constituents and visitors feel safe in our community.He would recommend that a Work Session be held to discuss the issue. Council Member Allen thanked Ken Springer and the Knox County Area Partnership for the well written news article regarding economic development. Council Member Cox congratulated the Galesburg Public Library on the grant from the State for the new building,which will have a big benefit for our community.He noted that he heard the Library director on the radio talking about the building and all its positives,including the public meeting rooms. Mayor Pritchard stated that it’s a big day in our community when the State releases a $15.3 million grant and he is looking forward to helping the Library cut the ribbon for their new building in a couple of years.He also thanked KCAP for the article which exposed many untruths that have been in the media. The Mayor also stated that he believes our police department is working on the gunshot issue and responding to residents;however,it is likely information that cannot be made public at this time. He feels we have a well-led department and that making our city safe is a priority. Council Member Cox moved,seconded by Council Member Allen,to adjourn into Executive Session at 5:54 p.m.for the purpose of discussing litigation and approval of the minutes from the February 1, 2021, executive session meeting (5 ILCS 120/2 (c) (11) and (21). Roll Call #7: Ayes:Council Members Hix, Andersen, Schwartzman, Allen, and Cox, 5. Nays:None Absent:Council Members Dennis and Hillery, 2. Chairman declared motion carried. During the Executive Session,Council Member Cox moved,seconded by Council Member Andersen, to adjourn the Executive Session at 6:08 p.m. Roll Call #8: Ayes:Council Members Hix, Andersen, Schwartzman, Allen, and Cox, 5. Nays:None Absent:Council Members Dennis and Hillery, 2. Chairman declared motion carried. March 1, 2021 Page 4 of 5 There being no further business,Council Member Andersen moved,seconded by Council Member Cox, to adjourn the regular meeting at 6:08 p.m. Roll Call #9: Ayes:Council Members Hix, Andersen, Schwartzman, Allen, and Cox, 5. Nays:None Absent:Council Members Dennis and Hillery, 2. Chairman declared motion carried. March 1, 2021 Page 5 of 5 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER MARCH 15, 2021 AGENDA ITEM: Motor Fuel Tax (MFT) Resolution for the Kellogg Street reconstruction project. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer recommend approval of the Motor Fuel Tax Resolution in the amount of $450,000. BACKGROUND: The first step with the Illinois Department of Transportation for authorization of MFT funds is a MFT Resolution. MFT funds will be used to cover a portion of the construction costs to reconstruct Kellogg Street from Dayton Street to Park Lane Avenue. Prior to advertising the project for bid, IDOT requires a MFT Resolution be approved. The scope of the project is to replace the existing deteriorated brick pavement with a full depth concrete pavement, new concrete curb and gutter, new concrete driveway approaches, new sidewalk, storm sewer improvements and other related road work. This section of Kellogg Street is an unprotected section in accordance with the City Council’s Brick Street Policy and can be replaced in concrete. It is proposed to reconstruct the street in concrete. It is proposed to fund the construction portion of the project with $450,000 in MFT funds with the remaining portion being funded with City Gas Tax funds. It is anticipated that bids for this project will be advertised and opened in May. Bid results and a recommendation for award of the project will be brought for Council approval at that time. BUDGET IMPACT: There are sufficient funds budgeted for this work in the 2021 Budget from the Motor Fuel Tax Fund (11) and City Gas Tax Fund (14). SUPPORTING DOCUMENTS: 1. MFT Resolution 21-2007 BLR 09110 (Rev. 05/08/20) Resolution for Improvement Under the Illinois Highway Code Page 1 of 1Printed 03/09/21 Resolution Type Original Resolution Number Section Number 21-00463-10-RP BE IT RESOLVED, by the Governing Body Type Council of the Local Public Agency Type City of Name of Local Public Agency Galesburg Illinois that the following described street(s)/road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract or Day Labor Contract . NoYes Is this project a bondable capital improvement? For Roadway/Street Improvements: Name of Street(s)/Road(s)Length (miles)Route From To North Kellogg Street 0.21 MS 463 Dayton Street Park Lane Avenue For Structures: Name of Street(s)/Road(s)Existing Structure No.Route Location Feature Crossed BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Removal of the existing pavement and replacement with PCC pavement, driveway removal and replacement, curb and gutter removal and replacement, sidewalk removal and replacement, storm sewer improvements, and other miscellaneous work. 2. That there is hereby appropriated the sum of four hundred fifty thousand and 00/100--------------------------------------------- $450,000.00 Dollars () for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Name of Clerk Kelli Bennewitz Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency Galesburg in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Governing Body Type Council of Name of Local Public Agency Galesburg at a meeting held on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Day 15th day of Month, Year March, 2021 . . (SEAL)Clerk Signature Date Approved Regional Engineer Department of Transportation Date ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER MARCH 15, 2021 AGENDA ITEM: Bid recommendation, installation of chain link fence at 200 S. Henderson Street SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, City Engineer and Purchasing Agent recommend that the City Council approve the bid submitted by Century Fence Company in the amount of $26,659.00. BACKGROUND: In order to secure the new street division campus at 200 S. Henderson St., the City is interested in erecting a six-foot tall chain link fence that will enclose the renovated street division facility and the salt storage building. The proposed fencing will serve as a deterrent to individuals from entering the property where equipment, trailers, and materials will be stored. Gates for accessing the property will be installed on the both the east and west side of the property and will be locked outside of work hours. To minimize the amount of fencing needed, the new fence will connect to the renovated building and salt shed as detailed in attached drawing of the proposed fence. It is anticipated that street division personnel will begin moving their operations to the new building starting in April of this year. Six vendors responded to this request as follows: Vendor Bid Amount Completion Date Century Fence Company $26,659.00 4/27/2021 Lovewell Fencing $27,650.00 4/30/2021 Consolidated Fencing, Inc. $34,952.00 4/30/2021 Collins & Hermann, Inc. $37,550.00 4/16/2021 Peerless Fence $41,776.00 5/1/2021 Hohulin Fence Company $48,000.00 5/31/2021 Century Fence Company provided the low and best bid price for this improvement. Approval of this bid will provide for approximately 963 feet of chain link fence to be installed as proposed. City staff recommend approval. BUDGET IMPACT: There are sufficient funds in the Building Repair & Maintenance Fund (053) for this improvement. SUPPORTING DOCUMENTS: 1.Drawing 21-3003 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by MB Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER MARCH 15, 2021 AGENDA ITEM: Consultant Engineering Services for material testing for Asphalt and Concrete for Calendar Year 2021. SUMMARY RECOMMENDATION: Bruner Cooper & Zuck Inc. and Geotechnics for Construction Materials Testing Program for 2021. BACKGROUND: Material testing and inspection of concrete plants and asphalt plants are a required aspect of the inspection of public works projects. While City forces do some of the testing, the City does not have the required testing equipment or training to perform the tasks listed below. The exact amount of work that will be completed by consultants depends on the actual progress of contractors and the scope of the work being done. The consultants’ proposals are in unit costs to allow a means for comparison on the most frequently required tests. Quotes this year were received from Geotechnics and Bruner Cooper & Zuck. All quotes were very close in pricing with most fees at the same cost as the 2020 construction season. In previous years, the testing companies have not always had personnel available when they are needed. Since the cost of all firms is approximately the same factoring in location, it is recommended to award this work to all firms and use whichever firm is available to perform the testing on the various projects when needed and the lowest cost firm available will be used. BUDGET IMPACT: The City Gas Tax 2021 budget includes funds up to $20,000.00 for this work (Fund 014-51000). SUPPORTING DOCUMENTS: Proposals from Geotechnics and Bruner Cooper & Zuck CONSTRUCTION MATERIALS TESTING PRICES Equipment and Materials Unit Geotechnics Galesburg BCZ Galesburg Asphalt Plant Inspection & Proportioning (1 or 2 times/year avg.) Day N/A N/A Portland Cement Concrete Batch Plant Inspection & Proportioning (15 to 20 times/year avg.) Day $275 $300 Unconfined compression tests of standard cylinders (125+ avg.) Each $11.00 $12.00 Field Density Testing at the project site of in-situ soils structural fill and asphalt materials including processed reports of results. (5 - 10 times/yr. avg.) Half Day $280 $320 Standard Proctor tests for soil (5-10 times/yr. avg.) Each $158 $170 21-4022 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JAL Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 15, 2021 AGENDA ITEM: Authorizing the City Manager to renew the existing flood insurance policies with Selective Insurance Company, covering property in the Mississippi River flood plain at Oquawka, Illinois. SUMMARY RECOMMENDATION: The Administrative Services Director and the Public Works Director recommend the City Council authorize renewal of the existing insurance policy for Well #4 for a one-year period through April 13, 2022. The remaining policy for the year renews in September. BACKGROUND: The City of Galesburg purchases insurance coverage for loss or damage due to flooding at the City’s water wells and buildings located in the flood plain of the Mississippi river. Each separate structure is covered by a separate policy. Renewing this policy, along with the others, will protect the City in the event of a catastrophic flood on the Mississippi River. Coverage values have been reviewed and it is recommended that amounts of coverage remain the same as last year, and that the deductible of each policy remain $10,000. The renewal offer received for this policy is $9469.00 for the annual period. BUDGET IMPACT: The previously approved FY21 Risk Fund budget account #078-56531 for insurance premiums included $9469.00 for this flood policy. SUPPORTING DOCUMENTS: Renewal bill 21-4023 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER MARCH 15, 2021 AGENDA ITEM: Intergovernmental Cooperation Contract with RMA SUMMARY RECOMMENDATION: The City Manager and City Attorney / Director of Administrative Services recommend approval of the Contract with RMA BACKGROUND: In September 2020, the Council conducted a work session regarding risk management for the City. At that time, the Council directed the Administration to investigate partnering with the Illinois Municipal League Risk Management Association (RMA) to provide insurance coverage. The RMA was created in 1981 by the Illinois Municipal League (IML) to stabilize costs and provide insurance coverages to members of the IML. This risk pool is limited to only Illinois municipalities and is governed by a Board of Directors made up of local elected municipal officials. There are more than 600 members in the pool representing nearly half of the municipalities in Illinois. This Agreement allows the City to participate in the insurance pool and be bound by its rules. The RMA proposals for specific lines of coverage will be brought separately to the City Council for their consideration. BUDGET IMPACT: None. SUPPORTING DOCUMENTS: 1. Intergovernmental Cooperation Contract 21-4024 Illinois Municipal League Risk Management Association Intergovernmental Cooperation Contract Revised 712018 AUTHORITY TO EXECUTE CONTRACT This Contract is entered into pursuant to the provisions of the 1970 Illinois Constitution Article VII, Section 10 , entitled "Intergovernmental Cooperation" and the powers contained in Chapter 5, Act 220 of the Illinois Compiled Statutes 2000 , entitled "Intergovernmental Cooperation Act." WITNESS ETH: WHEREAS, the public interest requires and it is to the mutual interest of the parties hereto to join together to establish and operate a cooperative program of risk management and loss coverage for municipal operations; and WHEREAS , the operation of such a cooperative program is of such magnitude that it is necessary for the parties to this Contract to join together to accomplish the purposes hereinafter set forth; and WHEREAS, each of the public entities which is a party to this Contract has the power to establish and operate a program of risk management ; and WHEREAS , each of the parties to the Contract desires to join together with the other parties for the purpose of creating self-insured reserves against losses and jointly purchasing excess insurance, reinsurance and administrative services in connection with a cooperative program of risk management. NOW, THEREFORE, for and in consideration of the mutual advantages to be derived therefrom and in consideration of the execution of this Contract by the participating municipalities which are parties hereto , each of the parties hereto does agree as follows : ARTICLE 1. DEFINITIONS The following definitions shall apply to the provisions of this Contract and its By-Laws: (a) "Association" shall mean the Illinois Municipal League Risk Management Association created by this Contract. (b) "Board" and "Board of Directors" shall mean the governing body of the Association . ( c) "Claims management" shall mean the process of identifying, controlling and resolving demands by individuals or public entities to recover losses from any Member of the Association . Disposing of such demands for payment requires skills in insurance law, adjusting/investigation , loss control engineering and general business. Claims management is the function of supervising legal , adjusting, investigation and engineering services to resolve such demands. (d) "Municipality" means any participating city, village or incorporated town situated in the State of Illinois which is a member of the Illinois Municipal League and is a party to this Contract. ( e) "Risk " as used in the Contract and By-Laws means any loss covered by the provisions of the policy terms which accompany this Contract. (f) "Risk Management" shall mean the process of identifying, evaluating, reducing, transferring, and eliminating risks . Risk Management includes various methods of funding claims payments, and includes elements of insurance, law, administration, technology and general business utilized to effectively manage risks. (g) "Risk Management Service" shall mean the management, administration and entire operation of the Cooperative programs of Risk Management of the Association. (h) "Managing Director" means the individual who supervises the day -to-day operation of the Association. _ •• & .... Intergovernmental Cooperation Contract Pagel of5 RMA 7/2018 ARTICLE2. ASSOCIATION NAME There is hereby created an entity, the full legal name of which shall be the "Illinois Municipal League Risk Management Association," and which may be referred to herein as the "Association ." The principal office of the Association shall be the same as the principal office of the Illinois Municipal League which is located at 500 East Capitol Avenue , Springfield, Illinois. ARTICLE3. ASSOCIATION POWERS (a) The Association shall have the power and the duty to establish and operate a program of Risk Management. (b) The Association is authorized to make and enter into contracts necessary to accomplish the purposes of this Contract. The foregoing powers include, but are not limited to, the power to contract for excess insurance or reinsurance, provide claims administration services and provide consulting services , make inspections of participant facilities and administer a safety program. ( c) By this Contract the parties hereto through the Association agree to provide and pay the cost of all of the Risk Management Services described herein , to jointly obtain and pay the costs of premiums for excess insurance or reinsurance as may be found by the Board to be necessary from time to time, and to make contributions to the Association as required by this Contract. ARTICLE4. ADMINISTRATION The Association shall be governed by its Board of Directors and the directions of the Board shall be carried out by the Managing Director, all as more fully described in the By-Laws of the Association. ARTICLES. MEMBERS, TERMS, WITHDRAWAL, EXPULSION (a) Each municipality which is a member of the Illinois Municipal League is eligible to join the Association. (b) Each municipality which is a party to this Contract is a "Member" of the Association and is entitled to the rights and privileges and is subject to the obligations of Members, all as provided for in this Contract and the By-Laws. ( c) New Members shall be accepted upon application to the Association and acceptance by the prospective Member of the financial requirements and fund contribution requirements then in force and effect. ( d) A municipality which is a party to this Contract hereby agrees to remain a Member of the Association for not less than one (1) year. A Member may withdraw its membership for any year thereafter upon the giving of not less than one hundred twenty (120) days written notice to the Managing Director. No membership may terminate prior to the last day of December of any given year. ( e) A party to this Contract may be excluded from membership when it: (1) Fails to comply with the terms of the Contract or; (2) Fails to comply with a written term or condition imposed by a majority vote of the Board of Directors including the safety standards established by the Board . ...141 ... Intergovernmental Cooperation Contract Page 2 of5 RMA 7/2018 (f) The Board may, by a majority vote, terminate and exclude the offending Member from any and all benefits of membership in the Association which shall include forfeiture of any and all monies theretofore paid by that Member or assessed against that Member. (g) If a municipality withdraws or is expelled as a Member of the Association, any contributions of that Member remaining in the funds of the Association at that time shall be the property of the Association . If this Contract is finally terminated as to all parties which are then Members, any money or assets in possession of the Association after the payment of all liabilities, costs, expenses and charges incurred pursuant to this Contract shall be returned to those parties in proportion to their contributions thereto determined as of the date of termination . ARTICLE6. PLAN OF COVERAGE AND COST Each Member hereby agrees to contribute to the Association a sum of money to be determined by the Association at the time of application based on the needs of the Association and the loss experience of the member, which sum shall constitute the cost of the Member 's first-year contribution for membership in the Association. Membership contributions for second and subsequent years shall be calculated in accordance with the loss experience of the Member, and the needs of the Association including total losses and expenditures of the Self-Insured Retention Fund of the Association. The Board shall determine if any Member has a risk or risks which the Board determines to be unusual or extraordinary. If it is determined that such a risk or risks exists and that the coverage of such risk will be unusual or extraordinary, the Board may at the option of the Member either increase the annual contribution of that Member or exclude the particular risk from coverage. Each Member will be covered in its operations against risk of loss as described in this Contract and the coverage terms which accompany the Contract. Coverage will consist of: 1) a self-insured retention (S.I.R.}, established by the Association from Member contributions, which will pay the amounts and be subject to the deductibles as set forth in the coverage terms; and 2) excess insurance or reinsurance coverage (to pay losses that exceed the S.I.R. limits set forth in the coverage terms) with limits as established by the Board of Directors. Each year the Board shall determine the payments to be made by the members for the following year . ARTICLE 7. LIMITATIONS ON LIABILITY COVERAGE It is the intention of all participants in the Association that neither this Contract nor any coverage purchased by the Association shall extend to or provide coverage for any liability from which any Member is immune under the provisions of the Illinois Local Government and Governmental Employees Tort Immunity Act, as it is now constituted or may hereafter be amended. ARTICLES. MANAGEMENT SERVICES The Association will utilize the services, facilities and personnel of the Illinois Municipal League for Association purposes so long as it is practical and desirable in the opinion of the Board. It will reimburse the League for the actual cost of any such services, use of facilities or use of personnel. In addition to paying the cost of services, facilities and personnel utilized from the League offices the Association will pay to the League an annual management fee as approved by the Board . .•• & .... Intergovernmental Cooperation Contract Page 3 of 5 RMA 7/2018 ARTICLE9. PROIDBITION AGAINST ASSIGNMENT No Member may assign any right, claim or interest it may have under this Contract, and no creditor, assignee or third party beneficiary of any member shall have any right, claim or title to any part, share, interest, funds, premium or asset of the Association. ARTICLE 10. ENFORCEMENT The Association and the parties hereto shall have the power to enforce this Contract by action brought in any court of law having proper jurisdiction. It is agreed that such a suit may be filed only in Sangamon County, Illinois. ARTICLE 11. INVALIDITY Should any portion, term, condition or provision of this Contract be determined by a court of competent jurisdiction to be invalid under any law of the State of Illinois or be otherwise rendered unenforceable or ineffectual, the validity of the remaining portions, terms, conditions and provisions shall not be affected thereby. ARTICLE 12. BY-LAWS INCORPORATED BY REFERENCE The Association and its Members shall be subject to and governed by the By-Laws which are by this reference, made a part of this Contract. ARTICLE 13. CONTRACT COMPLETE The foregoing constitutes the full and complete Contract of the member municipalities. There are no oral understandings or agreements not set forth in writing herein. The Contract is binding on each Member of the Association. ARTICLE 14. DATE CONTRACT EFFECTIVE This Contract shall become effective upon the occurrence of the following events: (1) each Member executing a copy of the Contract; (2) each Member depositing with the Association the contributions required by this Contract; and (3) determination being made by the Board that a sufficient number of Members have subscribed and contributions been made to fund the cost of providing the services and benefits required under the Contract. Each Member which has agreed in writing to become a party of this Contract shall be bound to continue as a Member for the minimum period set forth in this Contract and thereafter may withdraw only as provided by this Contract and the By-Laws adopted by the Association. Each municipality which is a Member of this Association agrees upon the execution of the Contract to appropriate each year, by ordinance, a sum of money sufficient to pay all charges and assessments set forth in Article 6 plus its pro rata share of any deficits which may occur in the Self- Insured Retention Fund. Intergovernmental Cooperation Contract Page 4of5 RMA 7/2018 ARTICLE 15. TERM OF AGREEMENT This Contract shall continue in effect until it is rescinded by mutual consent of the parties hereto terminated in the manner provided herein or in the By-Laws. ARTICLE 16. TERMINATION This Contract may be terminated at any time on or after one (1) year from its effective date by a vote of two-thirds of the members of the Board of Directors. Remaining assets after the payments of all claims, and expenses and establishment of necessary reserves shall be distributed pro rata among the Members. ARTICLE 17. AMENDMENT This Contract may be amended upon the affirmative vote of two-thirds of the members of the Board . A copy of any amendment so approved shall be mailed to each member of the Association. IN WITNESS WHEREOF , the parties hereto have entered into this Contract by the execution of a signature page which will be attached to the official master copy of this Contract and by the execution of a duplicate copy of the Contract which duplicate copy will be retained by the Member. The master copy shall be retained in the offices of the Association. Executed by the of ~~~~~~~~~ ~~~~~~~~~~~~~ (CityNillageffown) pursuant to Ordinance No. 20 ~~~~~~~~ Attest: CLERK Intergovernmental Cooperation Contract (Municipality Name) Adopted and approved the __ day of MAYOR or PRESIDENT Page 5 ofS RMA 7/2018 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER MARCH 15, 2021 AGENDA ITEM: Purchase of Insurance Coverage for Fire Department Vehicles / Equipment SUMMARY RECOMMENDATION: The City Manager and City Attorney / Administrative Services Director recommend the City Council authorize the purchase of insurance policies from the Illinois Municipal League Risk Management Association. BACKGROUND: This would be the first combination of policies placed with the Illinois Municipal League Risk Management Association. This coverage protects against loss or damage to the City’s fire department vehicles and fire equipment sustained in the course of operations, as well as losses due to normal weather-related and other perils. The policy has a deductible of $1,000 and would become effective April 1, 2021 at an annual premium of $37,117. This is an increase over the last renewal from Selective Insurance which $25,175. However, staff believe the savings from other coverages offered by RMA anticipated to be presented to Council in the near future will result in savings offsetting any increase of cost for this coverage. BUDGET IMPACT: Sufficient funding is budgeted in the Risk Fund for this purchase. SUPPORTING DOCUMENTS: 1. RMA Invoice 21-4025 SHORT-TERM INVOICE Municipality: CITY OF GALESBURG Date: March 15, 2021 Illinois Municipal League Risk Management Association Contribution Effective: April 1, 2021 – January 1, 2022 IML RISK MANAGEMENT ASSOCIATION ANNUAL CONTRIBUTION: $ 451,254 COVERAGE BECOMING EFFECTIVE APRIL 1, 2021: COVERAGE ANNUAL CONTRIBUTION PRORATA FACTOR TO 1/1/2022 PRORATA CONTRIBUTION TO 1/1/2022 Fire Dept. General and Auto Liability $23,206 .753 $17,474 Fire Dept. Inland Marine Coverage $1,489 .753 $1,121 Fire Dept. Auto Physical Damage Coverage $12,422 .753 $9,354 Public Official Bonds $1,500 .753 $1,130 TOTAL DUE 4/1/21 - 1/1/22 $38,617 .753 $29,079 RMA CONTRIBUTION DUE APRIL 1, 2021 (effective 4/1/21 – 1/1/22): $ 29,079 Please make your check payable to I.M.L RISK MANAGEMENT ASSOCIATION and return with one copy of this bill. ____________________________________________________________________________________________ Prepared by: GUG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 15, 2021 AGENDA ITEM: Petition to annex the property located at 670 US Highway 150 E. SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommend the annexation petition be received. BACKGROUND: On November 3, 1975, previous owners of 670 US Highway 150 E entered into a preannexation (water) agreement with the City of Galesburg (see attached location map). The agreement states the City would provide potable water to the property on the condition the property would be annexed once it became contiguous to the City of Galesburg. This agreement is now expired. The property is contiguous, and contact was made with the owner requesting they submit the annexation petition to annex the property and continue to receive city water service. The owner of the property has submitted the annexation petition, which is the first step in the process to annex a parcel into the City limits. The parcel proposed for annexation is currently zoned B2, Highway Business in the County and is currently vacant, the prior use was a bar/restaurant. Per City ordinance, land annexed to the City is automatically placed in the zoning district most closely corresponding to that of the County zoning, which will be B2, General Business District. If the City Council wants to pursue annexation, the annexation petition needs to be received by City Council. BUDGET IMPACT: There is no impact on the budget if the annexation petition is received. SUPPORTING DOCUMENTS: 1.Aerial location map 2. Annexation petition 21-5005 150 150 £¤150 1019451003 1019451004 1019451008 1019451009 670 US HIGHWAY 150 E 1019451010 1019477001 672 US HIGHWAY 150 E 1019477002 674 US HIGHWAY 150 E 1019477003 680 US HIGHWAY 150 E 10195020039019476004 673 US HIGHWAY 150 E 9019476005 675 US HWY 150 E 9019476006 677 US HIGHWAY 150 E 9019476007 679 US HIGHWAY 150 E Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community October 27, 2020 / Cadastral City of Galesburg 670 US Hwy 150 E 40 0 40 80 12020 Feet 670 US Hwy 150 E Community Development Department CITY OF GALESBURG Operating Under Council-Manager Government Since 1957 TO: Mayor and City Council City of Galesburg, Illinois ANNEXATION PETITION OWNER STATEMENTS Petitioner(s) Donald E Johnson Jr. state(s) under oath as follow(s): 1. Petitioner(s) is/are the sole owner(s) ofrecord of the following described land (Tract): See Exhibit A , which is attached hereto and incorporated by reference. 2. The Tract is not situated within the limits of any municipality, but is contiguous to the City of Galesburg. 3 . No electors reside on the Tract. 4. The foregoing statements of fact are true to the best of the Petitioner(s) knowledge and information. Petitioner(s) respectfully request(s): That the above described Tract be annexed to the City of Galesburg by ordinance of the Mayor and City Council of the City of Galesburg, pursuant to Section 7-1-8 of the Illinois Municipal Code of the State of Illinois , as amended. STATE OF ILLINOIS ) ) SS. COUNTY OF KNOX ) SUBSCRIBED AND SWORN TO before me t~of ~ ~ 2 ~ ~'-kJkL O ERICKA WELCH Notary Public ...... OFFICIAL SEAL Notary Public, State of Illinois My Commission Expires July 08 . 2023 EXHIBIT A Lot 1, EXCEPTING THEREFROM, at a point beginning at the northeast comer of said lot , thence southwest 245.58 ', thence northwest 93.66', thence northeast 140.69', thence northeast 74.64' to the point of beginning, of William H. Reynolds Subdivision of part of the Southeast Quarter of Section 19 , Township 11 North , Range 2 East of the Fourth Principal Meridian, Knox County, Illinois. PIN# 10-19-451-009 User: Printed:03/09/2021 - 4:40PM tmiller Transactions by Account Batch:00015.03.2021 Accounts Payable Account Number Vendor AmountDescription PO NoDate 001-0000-10407-00 Stratus Networks, Inc 03/21 Service - Election 36.73 36.7303/09/2021 001-0000-10407-00 Stratus Networks, Inc 03/21 Service 486.69 486.6903/09/2021 001-0000-10407-00 Stratus Networks, Inc 03/21 Service - Township Assessor 69.24 69.2403/09/2021 001-0000-10407-00 Amanda Jennings Cell Phone Allow - AJennings 18.00 18.0002/28/2021 001-0000-10407-00 Stratus Networks, Inc 03/21 Service - General Assistance 39.09 39.0903/09/2021 001-0000-10407-00 Ameren Illinois 02/21 Heat #4414444021 1,823.00 1,823.0002/28/2021 001-0000-10407-00 Stratus Networks, Inc 03/21 Service - Teen Court 12.26 12.2603/09/2021 001-0000-10407-00 CenturyLink 01/21 Service - Election 72.63 72.6301/31/2021 001-0000-10407-00 Lawson Products, Inc.Plow bolts, lock nuts, hair pins -65.46-65.4603/09/2021 001-0000-10801-00 Interstate Battery Systems of Central Illinois Batteries 477.90 477.9002/28/2021 001-0000-10801-00 Advance Auto Parts Bulbs 19.96 19.9602/28/2021 001-0000-10801-00 Advance Auto Parts Oil filter 3.42 3.4202/28/2021 001-0000-10801-00 Nichols Diesel Service, Inc.Wiper arms 78.28 78.2802/28/2021 001-0000-10802-00 Herr Petroleum Corp 6301 gal diesel #2, 700 gal diesel #1 17,100.60 0000091808 17,100.6003/09/2021 001-0000-20101-00 BROADVIEW INN & SUITES 02/20 Hotel/Motel Tax Overpayment 8.70 8.7003/09/2021 001-0000-20102-00 Knox Clinic Corp 2020 NFPA Fire Department Exams 8,796.14 0000091898 8,796.1403/09/2021 001-0000-20102-00 Knox Clinic Corp 2020 NFPA Fire Department Exams x-rays 844.00 0000091898 844.0003/09/2021 001-0000-20102-00 Knox Clinic Corp 2020 NFPA Fire Department Exams spirometers 1,558.64 0000091898 1,558.6403/09/2021 001-0000-20102-00 Knox Clinic Corp 2020 NFPA Fire Department Exams misc tests 222.00 0000091898 222.0003/09/2021 001-0000-37900-00 Stratus Networks, Inc 03/21 Service -14.30-14.3003/09/2021 001-0000-37900-00 CenturyLink 01/21 Service -6.60-6.6001/31/2021 $31,580.92Subtotal for Division: 0000 001-0105-54000-00 Bradley Hix Cell Phone Allowance 36.00 36.0002/28/2021 001-0105-54000-00 Stratus Networks, Inc 03/21 Service 11.15 11.1503/09/2021 001-0105-54000-00 Wayne Allen Internet Allowance 30.00 30.0002/28/2021 $77.15Subtotal for Division: 0105 001-0110-54000-00 Todd Thompson Cell Phone Allowance 36.00 36.0002/28/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 1 21-8005 Account Number Vendor AmountDescription PO NoDate 001-0110-54000-00 Stratus Networks, Inc 03/21 Service 30.43 30.4303/09/2021 001-0110-54000-00 CenturyLink 01/21 Service 33.42 33.4201/31/2021 $99.85Subtotal for Division: 0110 001-0115-54000-00 Stratus Networks, Inc 03/21 Service 66.90 66.9003/09/2021 001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 36.00 36.0002/28/2021 001-0115-54000-00 CenturyLink 01/21 Service 33.04 33.0401/31/2021 001-0115-57000-00 Envision Insurance Group Bond renewal - KBennewitz 500.00 500.0003/09/2021 001-0115-61000-00 Office Specialists, Inc.Misc supplies 33.77 33.7703/09/2021 001-0115-61000-00 Lautzenhiser's Stationery Inc Minute book 202.80 202.8003/09/2021 $872.51Subtotal for Division: 0115 001-0120-54000-00 Stratus Networks, Inc 03/21 Service 22.30 22.3003/09/2021 $22.30Subtotal for Division: 0120 001-0145-51010-00 James M Kelly, Attorney 01/21 Legal Services 396.00 396.0003/09/2021 001-0145-51010-00 James M Kelly, Attorney 01/21 Legal Services 49.50 49.5003/09/2021 001-0145-51010-00 James M Kelly, Attorney 01/21 Legal Services 650.50 650.5003/09/2021 001-0145-51010-00 Neal & Leroy, LLC 01/21 Legal Services 7,778.94 7,778.9403/09/2021 001-0145-51010-00 James M Kelly, Attorney 01/21 Legal Services 825.00 825.0003/09/2021 001-0145-54000-00 Stratus Networks, Inc 03/21 Service 11.15 11.1503/09/2021 001-0145-54000-00 Bradley Nolden Cell Phone Allowance 36.00 36.0002/28/2021 $9,747.09Subtotal for Division: 0145 001-0160-59516-00 Jeffrey R Cervantez 02/21 AV Services for City Meetings 330.00 330.0003/09/2021 $330.00Subtotal for Division: 0160 001-0205-54000-00 Stratus Networks, Inc 03/21 Service 100.34 100.3403/09/2021 001-0205-54000-00 Kraig Boynton Cell Phone Allowance 30.00 30.0002/28/2021 001-0205-54000-00 Gloria Osborn Cell Phone Allowance 36.00 36.0002/28/2021 001-0205-54000-00 CenturyLink 01/21 Service 66.09 66.0901/31/2021 $232.43Subtotal for Division: 0205 001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 36.00 36.0002/28/2021 001-0207-54000-00 Oneida Network Services, Inc 03/21 Internet - Kerzi 50.00 50.0003/09/2021 001-0207-54000-00 Lewis Doney II Cell Phone Allowance 36.00 36.0002/28/2021 001-0207-54000-00 Stratus Networks, Inc 03/21 Service 33.45 33.4503/09/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 2 Account Number Vendor AmountDescription PO NoDate 001-0207-54000-00 Orlando Lucero Cell Phone Allowance 36.00 36.0002/28/2021 001-0207-55800-00 Five Points Infrastructure Services, LLC Patch Manager Professional Edition 13,880.00 0000091798 13,880.0003/09/2021 001-0207-61700-00 Revize, LLC Logo design for Website 1,800.00 1,800.0003/09/2021 $15,871.45Subtotal for Division: 0207 001-0305-51500-00 Register Mail, Inc.Public hearing ads #2001304 136.93 136.9303/09/2021 001-0305-54000-00 Ryan Berger Cell Phone Allowance 36.00 36.0002/28/2021 001-0305-54000-00 Stratus Networks, Inc 03/21 Service 39.02 39.0203/09/2021 $211.95Subtotal for Division: 0305 001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.00 30.0002/28/2021 001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.00 30.0002/28/2021 001-0306-54000-00 Stratus Networks, Inc 03/21 Service 94.77 94.7703/09/2021 001-0306-54000-00 CenturyLink 01/21 Service 32.95 32.9501/31/2021 001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.00 30.0002/28/2021 001-0306-54000-00 Judy Guenseth Cell Phone Allowance 30.00 30.0002/28/2021 001-0306-61000-00 Office Specialists, Inc.Nameplate, pouches, clips, pens 199.81 199.8103/09/2021 001-0306-61000-00 Office Specialists, Inc.Folders 6.99 6.9903/09/2021 001-0306-61000-00 Office Specialists, Inc.Toner 268.25 268.2503/09/2021 001-0306-62500-00 Yemm Ford, Inc Window motor #408 36.49 36.4903/09/2021 $759.26Subtotal for Division: 0306 001-0410-54000-00 Brian Vorva Cell Phone Allowance 30.00 30.0002/28/2021 001-0410-54000-00 CenturyLink 01/21 Service 16.47 16.4701/31/2021 001-0410-54000-00 Malinda Davis Cell Phone Allowance 30.00 30.0002/28/2021 001-0410-54000-00 Stratus Networks, Inc 03/21 Service 89.20 89.2003/09/2021 001-0410-54000-00 Wayne Carl Cell Phone Allowance 30.00 30.0002/28/2021 001-0410-54000-00 Jamie West Cell Phone Allowance 30.00 30.0002/28/2021 001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.00 30.0002/28/2021 001-0410-61000-00 Office Specialists, Inc.Clips, white board cleaner 7.98 7.9803/09/2021 $263.65Subtotal for Division: 0410 001-0445-54000-00 Stratus Networks, Inc 03/21 Service 46.69 46.6903/09/2021 001-0445-54000-00 CenturyLink 01/21 Service 32.95 32.9501/31/2021 001-0445-55500-00 Berg's Towing & Auto, Inc.Tow/Hook Fee #183 100.00 100.0003/09/2021 001-0445-55500-00 Midstate Manufacturing, Inc.Repair to floor jack 333.33 333.3303/09/2021 001-0445-55700-00 Royal Cleaning Services 03/21 Janitorial Services 242.00 242.0003/09/2021 001-0445-55700-00 Four Seasons Pest Control 02/21 Service 15.00 15.0003/09/2021 001-0445-55700-00 Four Seasons Pest Control 02/21 Service 30.00 30.0003/09/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 3 Account Number Vendor AmountDescription PO NoDate 001-0445-57500-00 Aramark Uniform Serv. Inc.02/21 Service 50.46 50.4603/09/2021 001-0445-57500-00 Aramark Uniform Serv. Inc.03/21 Service 50.46 50.4603/09/2021 001-0445-61000-00 Office Specialists, Inc.Markers 32.14 32.1403/09/2021 001-0445-61000-00 Office Specialists, Inc.Cardstock 19.98 19.9803/09/2021 001-0445-61000-00 Office Specialists, Inc.Paper 32.90 32.9003/09/2021 001-0445-62500-00 Map Automotive of Peoria Alternator core credit #606 -75.00-75.0003/09/2021 001-0445-62500-00 Midwest Wheel Companies Air hose #163 95.14 95.1403/09/2021 001-0445-63000-00 Advance Auto Parts Specialty adhesive 36.38 36.3803/09/2021 001-0445-63000-00 Advance Auto Parts Adhesive remover 18.19 18.1903/09/2021 001-0445-63000-00 Lawson Products, Inc.Misc supplies 133.35 133.3503/09/2021 $1,193.97Subtotal for Division: 0445 001-0450-52000-00 Ameren Illinois 02/21 Electric #9048316063 27.09 27.0902/28/2021 001-0450-54000-00 JR Knaack Cell Phone Allowance 30.00 30.0002/28/2021 001-0450-54000-00 Stratus Networks, Inc 03/21 Service 41.58 41.5803/09/2021 001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.00 30.0002/28/2021 001-0450-54000-00 CenturyLink 01/21 Service 65.90 65.9001/31/2021 001-0450-55500-00 Galesburg Welding, Inc Repair snow plow frame on plow #106 1,064.85 1,064.8503/09/2021 001-0450-55500-00 MFC Repairs to #113 436.01 436.0103/09/2021 001-0450-55500-00 Pomp's Tire - Galesburg Tire sectioning #120 268.00 268.0003/09/2021 001-0450-55700-00 Four Seasons Pest Control 02/21 Service 15.00 15.0003/09/2021 001-0450-55700-00 AMP Electrical Services, Inc.Installed inducer motor 657.13 657.1303/09/2021 001-0450-62500-00 Midstate Manufacturing, Inc.Hose #109 174.78 174.7803/09/2021 001-0450-62500-00 Midstate Manufacturing, Inc.Hose #108 117.31 117.3103/09/2021 001-0450-62500-00 MFC Hose #113 123.72 123.7203/09/2021 001-0450-62500-00 Truck Centers, Inc Washer nozzle #130 17.76 17.7603/09/2021 001-0450-62500-00 Koenig Body & Equipment, Inc.Spring rods, washers, hinges for various plows 2,275.95 2,275.9503/09/2021 001-0450-62500-00 Koenig Body & Equipment, Inc.Plow lights #130 335.00 335.0003/09/2021 001-0450-62500-00 Advance Auto Parts Union #140 3.88 3.8803/09/2021 001-0450-62500-00 Koenig Body & Equipment, Inc.Lift cylinder #108 828.00 828.0003/09/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Breaker #113 18.55 18.5503/09/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Blower motor #113 136.40 136.4003/09/2021 001-0450-62500-00 Mutual Wheel Co., Inc.Brake shoe core credit #108 -32.00-32.0003/09/2021 001-0450-62500-00 Advance Auto Parts Batteries #124 253.56 253.5603/09/2021 001-0450-65500-00 Lawson Products, Inc.Plow bolts, lock nuts, hair pins 356.50 356.5003/09/2021 001-0450-65500-00 Lawson Products, Inc.Lock washers 79.67 79.6703/09/2021 $7,324.64Subtotal for Division: 0450 001-0505-51000-00 Stanard & Associates, Inc 2021 Fire Captain Assessment Exercises 5,125.00 0000091836 5,125.0003/09/2021 $5,125.00Subtotal for Division: 0505 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 4 Account Number Vendor AmountDescription PO NoDate 001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.00 30.0002/28/2021 001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.00 30.0002/28/2021 001-0510-54000-00 Daniel Hostens Cell Phone Allowance 30.00 30.0002/28/2021 001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.00 30.0002/28/2021 001-0510-54000-00 Russell Idle Cell Phone Allowance 36.00 36.0002/28/2021 001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.00 30.0002/28/2021 001-0510-54000-00 Stratus Networks, Inc 03/21 Service 233.22 233.2203/09/2021 001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.00 30.0002/28/2021 001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.00 30.0002/28/2021 001-0510-54000-00 CenturyLink 01/21 Service 270.43 270.4301/31/2021 001-0510-54000-00 William T. Boynton Cell Allowance 30.00 30.0002/28/2021 001-0510-54500-00 William T. Boynton Meals- NIBRS Training - E Moline - TBoynton 14.00 14.0003/09/2021 001-0510-54500-00 Steffanie Cromien Meals - NIBRS Training - E Moline - SCromien 14.00 14.0003/09/2021 001-0510-54500-00 William T. Boynton Meals- ICS 300/400 Training - E Moline - TBoynton 60.00 60.0003/09/2021 001-0510-54500-00 Jacob Thompson Fuel - Wk 1 K9 Academy - Spgfld- JThompson 61.26 61.2603/09/2021 001-0510-54500-00 Christopher Hootman Meals - SRO School - E Moline- CHootman 35.00 35.0003/09/2021 001-0510-54500-00 Kevin Legate Meals - Training ICS 300/400 - EMoline - KLegate 60.00 60.0003/09/2021 001-0510-54500-00 Todd Olinger Meals - SRO School - EMoline - TOlinger 35.00 35.0003/09/2021 001-0510-54500-00 Ryne Sage Meals - Training - ICS 300/400 - EMoline - RSage 60.00 60.0003/09/2021 001-0510-54500-00 Patrick Kisler Meals - Training ICS 300/400 E Moline - PKisler 60.00 60.0003/09/2021 001-0510-55000-00 Illinois Police Association Membership Fees - RIdle 30.00 30.0003/09/2021 001-0510-55500-00 Yemm Ford, Inc Service call to repair air bag light #28 209.05 209.0503/09/2021 001-0510-57500-00 Burke Cleaners, Inc 01/21 Police Uniform Cleaning 249.30 0000091897 249.3003/09/2021 001-0510-62500-00 Advance Auto Parts Battery #34 110.17 110.1703/09/2021 001-0510-62500-00 Map Automotive of Peoria Axle shaft #28 105.36 105.3603/09/2021 001-0510-62500-00 Yemm Ford, Inc Ignition coil #404 100.90 100.9003/09/2021 001-0510-62500-00 Yemm Ford, Inc Sway bar link #404 50.42 50.4203/09/2021 001-0510-67500-00 Dawn Vandell Sew patches & zipper, add magnets to curtains 69.00 69.0003/09/2021 $2,103.11Subtotal for Division: 0510 001-0525-54700-00 Royce Kunkle 02/21 Mileage Reimbursement 85.68 85.6803/09/2021 $85.68Subtotal for Division: 0525 001-0550-54000-00 Stratus Networks, Inc 03/21 Service 110.57 110.5703/09/2021 001-0550-54000-00 CenturyLink 01/21 Service 798.43 798.4301/31/2021 001-0550-54000-00 Amanda Jennings Cell Allowance 18.00 18.0002/28/2021 001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 36.00 36.0002/28/2021 $963.00Subtotal for Division: 0550 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 5 Account Number Vendor AmountDescription PO NoDate 001-0605-51000-00 Western IL. Firefighters Assoc.Maintenance Fee 50.00 50.0003/09/2021 001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.00 30.0002/28/2021 001-0605-54000-00 David Farrell Cell Phone Allowance 30.00 30.0002/28/2021 001-0605-54000-00 Randy Hovind Cell Phone Allowance 36.00 36.0002/28/2021 001-0605-54000-00 CenturyLink 01/21 Service 219.95 219.9501/31/2021 001-0605-54000-00 Stratus Networks, Inc 03/21 Service 258.76 258.7603/09/2021 001-0605-54000-00 Derek Perry Cell Phone Allowance 30.00 30.0002/28/2021 001-0605-55000-00 Western IL. Firefighters Assoc.2021 MABAS & WIFA Membership 387.00 387.0003/09/2021 001-0605-55500-00 Supreme Radio Communications, Inc.02/21-04/21 Maintenance 3,067.50 3,067.5003/09/2021 001-0605-55500-00 Appliance Parts Service Depot, Inc Repair washer - Central 75.00 75.0003/09/2021 001-0605-55500-00 Appliance Parts Service Depot, Inc Repair washer - Fremont 75.00 75.0003/09/2021 001-0605-55500-00 Supreme Radio Communications, Inc.Factory repair of headset 202.50 202.5003/09/2021 001-0605-55700-00 Four Seasons Pest Control 01/21 Service 15.00 15.0003/09/2021 001-0605-55700-00 Four Seasons Pest Control 02/21 Service 15.00 15.0003/09/2021 001-0605-55700-00 Four Seasons Pest Control 01/21 Service 20.00 20.0003/09/2021 001-0605-55700-00 Four Seasons Pest Control 01/21 Service 15.00 15.0003/09/2021 001-0605-55700-00 Four Seasons Pest Control 01/21 Service 15.00 15.0003/09/2021 001-0605-62500-00 Advance Auto Parts Band clamp #53 16.78 16.7803/09/2021 001-0605-62500-00 Alexis Fire Equipment Co., Inc.Switch #53 73.07 73.0703/09/2021 001-0605-65000-00 Office Specialists, Inc.Oil absorbant 105.13 105.1303/09/2021 001-0605-65000-00 Office Specialists, Inc.Towels, paper bags 42.33 42.3303/09/2021 001-0605-65000-00 Office Specialists, Inc.Detergent 97.52 97.5203/09/2021 001-0605-65000-00 Office Specialists, Inc.Wipes 21.42 21.4203/09/2021 001-0605-65000-00 Office Specialists, Inc.Broom handle 7.51 7.5103/09/2021 001-0605-65000-00 Office Specialists, Inc.Towels, detergent, urinal screen, tissue 224.21 224.2103/09/2021 001-0605-65000-00 Office Specialists, Inc.Detergent, toilet cleaner 94.72 94.7203/09/2021 001-0605-65500-00 Supreme Radio Communications, Inc.Firecom PP-20 pump panel jack 122.54 122.5403/09/2021 001-0605-65500-00 Appliance Parts Service Depot, Inc Part to repair washer - Central 370.00 370.0003/09/2021 001-0605-65500-00 Appliance Parts Service Depot, Inc Part to repair washer - Fremont 338.53 338.5303/09/2021 001-0605-65500-00 A-L-L Equipment Service call 661.00 661.0003/09/2021 001-0605-66000-00 Galesburg Electric, Inc.Bulb recycling 3.50 3.5003/09/2021 001-0605-66000-00 Galesburg Electric, Inc.Misc supplies 380.05 380.0503/09/2021 001-0605-66500-00 Alexis Fire Equipment Co., Inc.Cartridge lay trays 620.00 620.0003/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc EMS pants - DCervantez 59.99 59.9903/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Polo, jobshirts - MCarlson 190.97 190.9703/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc 2 pr navy pants - GNelson 79.98 79.9803/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Perf tees, ball cap - JSeitz 62.50 62.5003/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Rip stop EMS - MCarlson 59.99 59.9903/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Rip stop EMS - DWells 119.98 119.9803/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Jobshirt - DWells 65.99 65.9903/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Jobshirts, polo - JSeitz 156.97 156.9703/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Jobshirt - JSeitz 74.99 74.9903/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc EMS pants, polo, perf tees - DCervantez 128.98 128.9803/09/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 6 Account Number Vendor AmountDescription PO NoDate 001-0605-68600-00 Office Specialists, Inc.Gloves 219.75 219.7503/09/2021 $8,940.11Subtotal for Division: 0605 $85,804.07Subtotal for Fund: 001 011-0000-66000-00 Cargill Salt, Inc.Bulk rock salt for 2021 winter season 6,253.77 0000091817 6,253.7703/09/2021 011-0000-66000-00 Cargill Salt, Inc.Bulk rock salt for 2021 winter season 9,774.77 0000091817 9,774.7703/09/2021 011-0000-66000-00 Cargill Salt, Inc.Bulk rock salt for 2021 winter season 7,330.87 0000091817 7,330.8703/09/2021 011-0000-66000-00 Cargill Salt, Inc.Bulk rock salt for 2021 winter season 3,060.66 0000091817 3,060.6603/09/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.High Performance patching mix for 2021 1,230.93 0000091825 1,230.9303/09/2021 011-0000-66000-00 Cargill Salt, Inc.Bulk rock salt for 2021 winter season 5,066.15 0000091817 5,066.1503/09/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class PP2 mix for 2021 1,170.00 0000091829 1,170.0003/09/2021 011-0000-66000-00 Cargill Salt, Inc.Bulk rock salt for 2021 winter season 1,980.31 0000091817 1,980.3103/09/2021 $35,867.46Subtotal for Division: 0000 $35,867.46Subtotal for Fund: 011 013-0000-20103-00 JC Dillion Inc - Syrberus Retainage - Lead Service Line Replacement -29,087.00-29,087.0003/09/2021 013-0000-83100-00 JC Dillion Inc - Syrberus Lead Service Line Replacement - Rnd 4 290,870.00 0000091640 290,870.0003/09/2021 $261,783.00Subtotal for Division: 0000 $261,783.00Subtotal for Fund: 013 014-0000-20102-00 Interstate All Battery Center Spring top lantern 198.00 198.0003/09/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2021 660.00 0000091830 660.0003/09/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2021 1,320.00 0000091830 1,320.0003/09/2021 $2,178.00Subtotal for Division: 0000 $2,178.00Subtotal for Fund: 014 016-0000-22002-00 Illinois State Police Asset Seizure & Forfeiture Seizure Funds #18-24015 963.00 963.0003/09/2021 016-0000-54000-00 Mark McLaughlin Cell Allowance 30.00 30.0002/28/2021 016-0000-54000-00 Travis Smith Cell Phone Allowance 30.00 30.0002/28/2021 016-0000-54000-00 Lane Mings Cell Phone Allowance 30.00 30.0002/28/2021 016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.00 30.0002/28/2021 016-0000-54000-00 Kyle A Winbigler Cell Phone Allowance 30.00 30.0002/28/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 7 Account Number Vendor AmountDescription PO NoDate 016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.00 30.0002/28/2021 016-0000-55800-00 Pen-Link, Ltd PENLINK software license professional edition 5,200.00 0000091867 5,200.0003/09/2021 016-0000-55800-00 Pen-Link, Ltd PLX software license 2,200.00 0000091867 2,200.0003/09/2021 016-0000-55800-00 Pen-Link, Ltd PLX online learning library 303.33 0000091867 303.3303/09/2021 016-0000-55800-00 Pen-Link, Ltd Cell phone forensics for PLX software 400.00 0000091867 400.0003/09/2021 016-0000-55800-00 Pen-Link, Ltd Pen-proxy for PLX softwware 520.00 0000091867 520.0003/09/2021 016-0000-61700-00 Pen-Link, Ltd PLX Standalone Laptop I with SSD upgrade 4,330.01 4,330.0103/09/2021 $14,096.34Subtotal for Division: 0000 $14,096.34Subtotal for Fund: 016 018-0000-52000-00 Ameren Illinois 02/21 Electric #2553132016 170.42 170.4202/28/2021 018-0000-62500-00 Mutual Wheel Co., Inc.Hardware kit #112 34.42 34.4203/09/2021 018-0000-62500-00 Nichols Diesel Service, Inc.Speed sensor #112 101.57 101.5703/09/2021 018-0000-62500-00 Nichols Diesel Service, Inc.Connector #112 14.00 14.0003/09/2021 $320.41Subtotal for Division: 0000 $320.41Subtotal for Fund: 018 019-0000-33385-00 Jamie Hoffpauir Full refund of Lake Storey Pavilion due to COVID19 500.00 500.0003/09/2021 $500.00Subtotal for Division: 0000 019-1905-51500-00 AD Scott Company, LLC Advertising 100.00 100.0003/09/2021 019-1905-51500-00 WMOI - FM Radio ads 250.00 250.0003/09/2021 019-1905-54000-00 Stratus Networks, Inc 03/21 Service 63.88 63.8803/09/2021 019-1905-54000-00 CenturyLink 01/21 Service 32.95 32.9501/31/2021 019-1905-54000-00 Lauren Dynes Cell Allowance 30.00 30.0002/28/2021 019-1905-54000-00 Chelsea Moberg Cell Phone Allowance 30.00 30.0002/28/2021 019-1905-54000-00 Anthony Oligney-Estill Cell Phone Allowance 36.00 36.0002/28/2021 019-1905-54500-00 Carl Sandburg College 3 Full Sanitation Mgr Certifications-Baker,Erwin,Courson 435.00 435.0003/09/2021 019-1905-55000-00 Illinois Associaton of Park Districts 2021 Membership Dues - Tony OE 663.56 663.5603/09/2021 019-1905-59511-00 Galesburg Tourism Fund 02/21 Tourism Agreement 15,833.33 15,833.3303/09/2021 $17,474.72Subtotal for Division: 1905 019-1910-54000-00 Stratus Networks, Inc 03/21 Service 19.28 19.2803/09/2021 019-1910-54000-00 CenturyLink 01/21 Service 164.74 164.7401/31/2021 019-1910-55700-00 Helm Mechanical / Helm Service Remove/replace blower motor 413.00 413.0003/09/2021 019-1910-55700-00 Appliance Parts Service Depot, Inc Service call for break room refrigerator 60.00 60.0003/09/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 8 Account Number Vendor AmountDescription PO NoDate 019-1910-55700-00 Royal Cleaning Services 03/21 Janitorial Services 899.00 899.0003/09/2021 019-1910-55700-00 Royal Cleaning Services 03/21 HTAS 1,150.00 1,150.0003/09/2021 019-1910-66000-00 Lindstrom's Refrigerator 810.00 810.0003/09/2021 019-1910-66000-00 Lock & Key Shop LLC Rekey master, keys 158.50 158.5003/09/2021 $3,674.52Subtotal for Division: 1910 019-1911-54000-00 Stratus Networks, Inc 03/21 Service 77.12 77.1203/09/2021 019-1911-55700-00 Royal Cleaning Services 03/21 Janitorial Services 1,568.00 1,568.0003/09/2021 019-1911-55700-00 Royal Cleaning Services 03/21 HTAS 575.00 575.0003/09/2021 019-1911-65000-00 Office Specialists, Inc.Towels 118.61 118.6103/09/2021 $2,338.73Subtotal for Division: 1911 019-1915-52000-00 Ameren Illinois 02/21 Electric #7756699015 399.26 399.2602/28/2021 019-1915-52300-00 Ameren Illinois 02/21 Heat #0883556016 318.14 318.1402/28/2021 019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.00 30.0002/28/2021 019-1915-54000-00 Travis Huffman Cell Phone Allowance 30.00 30.0002/28/2021 019-1915-54000-00 Don Miles Cell Phone Allowance 30.00 30.0002/28/2021 019-1915-54000-00 Stratus Networks, Inc 03/21 Service 41.58 41.5803/09/2021 019-1915-54000-00 CenturyLink 01/21 Service 32.95 32.9501/31/2021 019-1915-54000-00 Michael Markley Cell Phone Allowance 30.00 30.0002/28/2021 019-1915-55700-00 Royal Cleaning Services 03/21 Cleaning services 476.00 476.0003/09/2021 019-1915-57500-00 Aramark Uniform Serv. Inc.02/21 Service 45.40 45.4003/09/2021 019-1915-57500-00 Aramark Uniform Serv. Inc.03/21 Service 45.40 45.4003/09/2021 019-1915-59300-00 Getz Fire Equipment Co., Inc.First aid supplies 51.80 51.8003/09/2021 019-1915-62500-00 Advance Auto Parts Mudflap #504 16.42 16.4203/09/2021 019-1915-62500-00 Brozene Hydraulic Service Center pin #574 67.40 67.4003/09/2021 019-1915-62500-00 Martin Equipment of Illinois, Inc.Bolts #507 264.40 264.4003/09/2021 019-1915-62500-00 Brozene Hydraulic Service Cylinder #574 882.58 882.5803/09/2021 019-1915-62500-00 Midwest Wheel Companies Mudflap bracket #504 40.24 40.2403/09/2021 019-1915-62500-00 Altorfer Inc.Reservoir cap #507 15.00 15.0003/09/2021 019-1915-62500-00 Midstate Manufacturing, Inc.Hose #506 130.09 130.0903/09/2021 019-1915-62510-00 Herr Petroleum Corp 143.1 gal diesel #2, 16 gal diesel #1,392.8 gal reg unleaded 1,304.12 0000091806 1,304.1203/09/2021 019-1915-66000-00 Galesburg Electric, Inc.Bulbs 1,492.11 1,492.1103/09/2021 $5,742.89Subtotal for Division: 1915 019-1920-54000-00 CenturyLink 01/21 Service 57.40 57.4001/31/2021 019-1920-54000-00 Stratus Networks, Inc 03/21 Service 30.43 30.4303/09/2021 019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.00 30.0002/28/2021 019-1920-55500-00 LTL Partners, Inc Misc service 935.00 935.0003/09/2021 019-1920-55700-00 Robert Smith Clean carpet 165.00 165.0003/09/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 9 Account Number Vendor AmountDescription PO NoDate 019-1920-55700-00 Robert Smith Clean locker room tile floors 375.00 375.0003/09/2021 019-1920-57500-00 Aramark Uniform Serv. Inc.03/21 Service 7.00 7.0003/09/2021 019-1920-57500-00 Aramark Uniform Serv. Inc.02/21 Service 7.00 7.0003/09/2021 019-1920-62500-00 Martin Sullivan, Inc Air cleaner housing #558 86.62 86.6203/09/2021 019-1920-62500-00 Martin Sullivan, Inc Drain valve #563 18.50 18.5003/09/2021 019-1920-62500-00 Advance Auto Parts Oil filter, fuel filter, air filer #537 17.76 17.7603/09/2021 019-1920-62500-00 Advance Auto Parts Fuel filter #564 11.66 11.6603/09/2021 019-1920-62500-00 MTI Distributing, Inc Radiator #557 866.73 866.7303/09/2021 019-1920-62500-00 Advance Auto Parts Oil filter #558 16.62 16.6203/09/2021 019-1920-62500-00 Advance Auto Parts Fuel filter #558 6.83 6.8303/09/2021 019-1920-62500-00 Napa Auto Parts Oil filter #557 8.59 8.5903/09/2021 019-1920-62500-00 Advance Auto Parts Oil filer, fuel filter #563 25.50 25.5003/09/2021 019-1920-62500-00 Advance Auto Parts Oil filter, fuel filter #559 12.05 12.0503/09/2021 019-1920-62500-00 Advance Auto Parts Fuel line #559 29.50 29.5003/09/2021 019-1920-62500-00 Advance Auto Parts Oil filter, fuel filter #553 11.00 11.0003/09/2021 019-1920-62500-00 Advance Auto Parts Fuel filter #557 23.45 23.4503/09/2021 019-1920-62500-00 Advance Auto Parts Fuel filter #556 8.29 8.2903/09/2021 019-1920-63500-00 D & K Products Misc supplies 1,715.00 1,715.0003/09/2021 019-1920-63500-00 Winfield Solutions, LLC Misc supplies 1,198.00 1,198.0003/09/2021 019-1920-63500-00 Winfield Solutions, LLC Misc supplies 1,380.00 1,380.0003/09/2021 019-1920-63500-00 Advanced Turf Solutions Misc supplies 4,366.40 4,366.4003/09/2021 019-1920-66000-00 MTI Distributing, Inc Joint swings 439.67 439.6703/09/2021 019-1920-66000-00 Galesburg Electric, Inc.Misc supplies 142.72 142.7203/09/2021 $11,991.72Subtotal for Division: 1920 019-1925-54000-00 Stratus Networks, Inc 03/21 Service 11.15 11.1503/09/2021 $11.15Subtotal for Division: 1925 019-1935-54000-00 CenturyLink 01/21 Service 136.30 136.3001/31/2021 019-1935-54000-00 Stratus Networks, Inc 03/21 Service 44.60 44.6003/09/2021 019-1935-55700-00 Getz Fire Equipment Co., Inc.Ansul system inspection 192.50 192.5003/09/2021 019-1935-57500-00 Aramark Uniform Serv. Inc.03/21 Service 176.90 176.9003/09/2021 019-1935-57500-00 Aramark Uniform Serv. Inc.02/21 Service 176.90 176.9003/09/2021 019-1935-59300-00 Office Specialists, Inc.Face masks 65.20 65.2003/09/2021 $792.40Subtotal for Division: 1935 019-1940-55000-00 American Red Cross Lifeguarding review 40.00 40.0003/09/2021 019-1940-55000-00 American Red Cross Lifeguarding review 80.00 80.0003/09/2021 019-1940-59300-00 Office Specialists, Inc.Face masks 65.20 65.2003/09/2021 019-1940-64000-00 Gifts Galore Filled easter eggs 1,456.00 1,456.0003/09/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 10 Account Number Vendor AmountDescription PO NoDate $1,641.20Subtotal for Division: 1940 019-1945-67500-00 Office Specialists, Inc.Face masks 65.20 65.2003/09/2021 $65.20Subtotal for Division: 1945 019-1950-54000-00 Stratus Networks, Inc 03/21 Service 11.15 11.1503/09/2021 $11.15Subtotal for Division: 1950 019-1955-54000-00 CenturyLink 01/21 Service 32.95 32.9501/31/2021 019-1955-59300-00 Getz Fire Equipment Co., Inc.First aid supplies 79.75 79.7503/09/2021 019-1955-67500-00 Office Specialists, Inc.Face masks 65.20 65.2003/09/2021 019-1955-68500-00 Tri-State Water Misc chemicals 4.50 4.5003/09/2021 $182.40Subtotal for Division: 1955 019-1960-55700-00 J.P. Benbow, Inc.Repaired steam leak 699.40 699.4003/09/2021 019-1960-67500-00 Office Specialists, Inc.Face masks 65.20 65.2003/09/2021 $764.60Subtotal for Division: 1960 019-1965-54000-00 Aaron Young Cell Phone Allowance 30.00 30.0002/28/2021 019-1965-54000-00 CenturyLink 01/21 Service 69.79 69.7901/31/2021 019-1965-55700-00 Four Seasons Pest Control 02/21 Service 20.00 20.0003/09/2021 019-1965-57500-00 Aramark Uniform Serv. Inc.02/21 Service 32.28 32.2803/09/2021 019-1965-57500-00 Aramark Uniform Serv. Inc.03/21 Service 32.28 32.2803/09/2021 019-1965-62500-00 Yemm Chevrolet, Inc-Geo Tail lamp #581 143.46 143.4603/09/2021 019-1965-66000-00 Galesburg Electric, Inc.Misc supplies 306.80 306.8003/09/2021 $634.61Subtotal for Division: 1965 019-1975-54000-00 Michael Flaig Cell Phone Allowance 30.00 30.0002/28/2021 019-1975-54000-00 CenturyLink 01/21 Service 47.76 47.7601/31/2021 019-1975-62500-00 Yemm Chevrolet, Inc-Geo Brake switch #104 17.99 17.9903/09/2021 019-1975-62500-00 Mutual Wheel Co., Inc.Radius leaf spring #106 207.22 207.2203/09/2021 019-1975-62500-00 Mutual Wheel Co., Inc.Leaf spring bolts #106 172.34 172.3403/09/2021 019-1975-62500-00 Nichols Diesel Service, Inc.Mirror #106 158.78 158.7803/09/2021 $634.09Subtotal for Division: 1975 $46,459.38Subtotal for Fund: 019 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 11 Account Number Vendor AmountDescription PO NoDate 020-0000-54000-00 CenturyLink 01/21 Service 65.90 65.9001/31/2021 $65.90Subtotal for Division: 0000 $65.90Subtotal for Fund: 020 024-0000-52000-00 Ameren Illinois 02/21 Electric #5244167035 34.53 34.5302/28/2021 024-0000-52000-00 Ameren Illinois 02/21 Electric #1017455691 734.91 734.9102/28/2021 $769.44Subtotal for Division: 0000 $769.44Subtotal for Fund: 024 030-0000-10407-00 Napa Auto Parts Return spindle nut socket -27.99-27.9903/09/2021 030-0000-10407-00 Napa Auto Parts Core deposit -36.00-36.0003/09/2021 030-0000-10407-00 Napa Auto Parts Return tester -14.62-14.6203/09/2021 030-0000-10801-00 Mack Sales & Service of Morton Replacement cartridge 196.80 196.8002/28/2021 030-0000-10801-00 Napa Auto Parts Starter 369.11 369.1102/28/2021 030-0000-10801-00 Mack Sales & Service of Morton Battery 200.00 200.0002/28/2021 030-0000-10801-00 Mack Sales & Service of Morton Disc brake pad 203.80 203.8002/28/2021 030-0000-10801-00 Mack Sales & Service of Morton Filter kit 82.37 82.3702/28/2021 030-0000-10801-00 Gillig Shock absorbers, spring assys, hoses, valve, lamp asms, fuses 1,134.96 1,134.9602/28/2021 030-0000-10801-00 Mack Sales & Service of Morton Disc brake rotors 559.82 559.8202/28/2021 030-0000-10801-00 Mack Sales & Service of Morton Disc brake rotors 558.70 558.7001/31/2021 030-0000-20102-00 Napa Auto Parts Antifreeze tester 15.99 15.9903/09/2021 $3,242.94Subtotal for Division: 0000 030-0320-52300-00 Ameren Illinois 02/21 Heat #6235036022 701.32 701.3202/28/2021 030-0320-54000-00 CenturyLink 01/21 Service 62.98 62.9801/31/2021 030-0320-54000-00 Stratus Networks, Inc 03/21 Service 38.56 38.5603/09/2021 030-0320-61000-00 Office Specialists, Inc.Clipboards, padfolio 151.40 151.4002/28/2021 030-0320-61000-00 Office Specialists, Inc.Clipboards 54.48 54.4802/28/2021 030-0320-62510-00 Herr Petroleum Corp 97.4 gal reg unleaded 204.58 0000091803 204.5802/28/2021 030-0320-62510-00 Herr Petroleum Corp 102 gal reg unleaded 222.45 0000091803 222.4502/28/2021 030-0320-62510-00 Herr Petroleum Corp 76.7 gal reg unleaded 167.28 0000091803 167.2802/28/2021 030-0320-62510-00 Herr Petroleum Corp 90.9 gal reg unleaded 184.21 0000091803 184.2101/31/2021 $1,787.26Subtotal for Division: 0320 030-0370-51000-00 Eastern Iowa Tire Light truck disposal 20.00 20.0002/28/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 12 Account Number Vendor AmountDescription PO NoDate 030-0370-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 400.00 400.0002/28/2021 030-0370-51500-00 Sign Depot Express, Inc Digital prints for bus 1,295.00 1,295.0002/28/2021 030-0370-52300-00 Ameren Illinois 02/21 Heat #6235036022 1,636.46 1,636.4602/28/2021 030-0370-54000-00 CenturyLink 01/21 Service 123.22 123.2201/31/2021 030-0370-54000-00 Pamelyn Usher Cell Phone Allowance 30.00 30.0002/28/2021 030-0370-54000-00 Stratus Networks, Inc 03/21 Service 93.38 93.3803/09/2021 030-0370-55500-00 Nichols Diesel Service, Inc.State & Fed Test #401 41.00 41.0001/31/2021 030-0370-55500-00 Harvey Brothers, Inc.Rebuild starter #1301 257.50 257.5002/28/2021 030-0370-55700-00 Galesburg Termite & Pest Control 02/21 Service 45.00 45.0002/28/2021 030-0370-57500-00 Cintas, Inc 02/21 Service 170.74 170.7402/28/2021 030-0370-57500-00 Cintas, Inc 02/21 Service 142.92 142.9202/28/2021 030-0370-57500-00 Cintas, Inc 02/21 Service 170.74 170.7402/28/2021 030-0370-59300-00 Napa Auto Parts Gloves 346.20 346.2002/28/2021 030-0370-61000-00 Office Specialists, Inc.Creamer, sugar, utensils, calendar, marker, pens 124.52 124.5202/28/2021 030-0370-61000-00 Office Specialists, Inc.Tea 13.18 13.1802/28/2021 030-0370-62500-00 Napa Auto Parts 2.5 gal jug for 1301 15.90 15.9001/31/2021 030-0370-62500-00 Mack Sales & Service of Morton Core charge 450.00 450.0001/31/2021 030-0370-62500-00 Mack Sales & Service of Morton Core charge 72.00 72.0002/28/2021 030-0370-62500-00 Gillig Sensor asm #1701 591.43 591.4302/28/2021 030-0370-62500-00 Napa Auto Parts Core deposit 86.42 86.4202/28/2021 030-0370-62500-00 Napa Auto Parts Leak detect dye - oil #1107 41.94 41.9402/28/2021 030-0370-62500-00 Napa Auto Parts LED M C kits #1107 53.38 53.3802/28/2021 030-0370-62500-00 Napa Auto Parts 1 2-1 2 90 deg PQ C-2 #1301 54.69 54.6902/28/2021 030-0370-62500-00 Napa Auto Parts Deep creep 41.94 41.9402/28/2021 030-0370-62500-00 Napa Auto Parts Nylon nut, motor frame assy 383.13 383.1302/28/2021 030-0370-62500-00 Napa Auto Parts Hanger #1702 4.49 4.4902/28/2021 030-0370-62500-00 Napa Auto Parts Exhaust hanger #1702 11.38 11.3802/28/2021 030-0370-62500-00 Napa Auto Parts Pin clip 6.79 6.7902/28/2021 030-0370-62500-00 Napa Auto Parts Camshaft washer #1107 2.00 2.0002/28/2021 030-0370-62500-00 Napa Auto Parts Belt tensioner Assy #1107 167.49 167.4902/28/2021 030-0370-62500-00 Napa Auto Parts Serpentine belt, belt tensioner assy, belt idler pulley #1108 90.77 90.7703/09/2021 030-0370-62500-00 Mack Sales & Service of Morton Core credit -450.00-450.0002/28/2021 030-0370-62510-00 Herr Petroleum Corp 618.3 gal diesel #2, 68.7 gal diesel #1 1,532.04 0000091803 1,532.0401/31/2021 030-0370-62510-00 Herr Petroleum Corp 350 gal diesel #2, 153.9 gal diesel #1 1,226.18 0000091803 1,226.1802/28/2021 030-0370-62510-00 Herr Petroleum Corp 413.8 gal diesel #2, 103.5 gal diesel #1 1,175.60 0000091803 1,175.6002/28/2021 030-0370-62510-00 Herr Petroleum Corp 245 gal diesel #2, 104.7 gal diesel #1 894.63 0000091803 894.6302/28/2021 030-0370-62510-00 Herr Petroleum Corp 404.1 gal diesel #2 1,008.68 0000091803 1,008.6802/28/2021 030-0370-62510-00 Herr Petroleum Corp 169.1 gal diesel #2, 72.5 gal diesel #1 618.15 0000091803 618.1502/28/2021 030-0370-65500-00 Napa Auto Parts Primary wire 29.41 29.4102/28/2021 030-0370-65500-00 Napa Auto Parts Red engine 6.89 6.8902/28/2021 030-0370-65500-00 Napa Auto Parts Lockwashers 9.25 9.2502/28/2021 030-0370-65500-00 Napa Auto Parts Primary wire 14.67 14.6702/28/2021 030-0370-65500-00 Napa Auto Parts Oil analysis kits 226.35 226.3502/28/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 13 Account Number Vendor AmountDescription PO NoDate 030-0370-66000-00 Galesburg Electric, Inc.Parts to repair shop lights 1,275.00 1,275.0001/31/2021 030-0370-66500-00 Mack Sales & Service of Morton 2" ROLOC, duct tape 57.50 57.5002/28/2021 030-0370-66500-00 Gillig Lock asm 77.74 77.7402/28/2021 030-0370-66500-00 Napa Auto Parts 35 ton service jack 199.00 199.0002/28/2021 030-0370-66500-00 Napa Auto Parts Trap door assy cabinet 55.00 55.0002/28/2021 030-0370-66500-00 Napa Auto Parts Thread rod 7.47 7.4702/28/2021 030-0370-66500-00 Napa Auto Parts Electronic cleaner 39.96 39.9602/28/2021 $14,987.13Subtotal for Division: 0370 $20,017.33Subtotal for Fund: 030 043-0000-51000-00 UMB Bank, N.A.Paying agent fee - Series 2016 Bonds 318.00 318.0003/09/2021 $318.00Subtotal for Division: 0000 $318.00Subtotal for Fund: 043 053-0000-20103-00 Hein Construction Co, Inc Retainage - Rehabilitation of an existing storage bldg -18,183.54-18,183.5403/09/2021 053-0000-51000-00 Great Eastern Mgmt., Inc.American Plus Bank 396.54 396.5403/09/2021 053-0000-76000-00 Hein Construction Co, Inc Rehabilitation of an existing storage building for inside storag 181,835.36 0000091682 181,835.3603/09/2021 $164,048.36Subtotal for Division: 0000 $164,048.36Subtotal for Fund: 053 059-0000-51000-00 Klingner & Associates, P.C. - Architectural Group Preliminary Design of GPD Womens Locker Room 2,000.00 2,000.0003/09/2021 059-0000-76000-00 Vortex USA, Inc.Water Play Feature as per your proposal 55,610.40 0000091217 55,610.4003/09/2021 $57,610.40Subtotal for Division: 0000 $57,610.40Subtotal for Fund: 059 061-0000-15401-00 Klingner & Associates, P.C. - Architectural Group Drilling three new boreholes and water quality testing 2,851.70 0000091687 2,851.7003/09/2021 061-0000-15401-00 Klingner & Associates, P.C. - Architectural Group Reimbursables for the siting study for Gravel Pack Well #6 at th 644.88 0000091687 644.8803/09/2021 061-0000-15401-00 Klingner & Associates, P.C. - Architectural Group Drilling three new boreholes and water quality testing 7,136.01 0000091687 7,136.0103/09/2021 061-0000-15401-00 Klingner & Associates, P.C. - Architectural Group Reimbursables for the siting study for Gravel Pack Well #6 at th 20.30 0000091687 20.3003/09/2021 061-0000-20101-00 RUTH ANN BUNDREN Refund Check 15.82 15.8203/05/2021 061-0000-20101-00 ERMA JOHNSON Refund Check 47.99 47.9903/05/2021 061-0000-20101-00 CATHARSIS HOLDINGS LLC Refund Check 87.52 87.5203/05/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 14 Account Number Vendor AmountDescription PO NoDate 061-0000-20101-00 LACKY MONUMENT Refund Check 101.42 101.4203/05/2021 061-0000-20101-00 MARCUS DOYLE Refund Check 71.03 71.0303/05/2021 061-0000-20101-00 JUSTIN PIEPER Refund Check 117.21 117.2103/05/2021 061-0000-20101-00 GUY DEHLE Refund Check 106.91 106.9102/23/2021 061-0000-20101-00 GINA CHAVEZ Refund Check 14.60 14.6002/23/2021 061-0000-20101-00 MICHEAL ALLCON Refund Check 9.44 9.4403/05/2021 061-0000-20101-00 MALINDA CARLEY Refund Check 48.99 48.9903/05/2021 061-0000-20101-00 RICHARD KOHL Refund Check 104.43 104.4303/05/2021 061-0000-20101-00 JOSE FIGUEROA Refund Check 113.01 113.0103/05/2021 061-0000-20101-00 JESSICA DAVIS Refund Check 84.37 84.3702/23/2021 061-0000-20101-00 ROSS ANDERSON Refund Check 121.06 121.0603/05/2021 061-0000-20101-00 YAWANNA BATEY Refund Check 38.04 38.0403/05/2021 061-0000-20101-00 CARLOS JUAREZ Refund Check 41.60 41.6003/05/2021 061-0000-20101-00 MOLLY PALMER Refund Check 81.93 81.9303/05/2021 061-0000-20101-00 MANGIERI ELECTRIC Refund Check 102.39 102.3902/23/2021 061-0000-20101-00 BONNIE JEAN TREGO Refund Check 53.14 53.1403/09/2021 061-0000-20101-00 MICHELLE AMBROSIUS Refund Check 28.71 28.7102/23/2021 061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 53.64 53.6403/08/2021 061-0000-20101-00 ESTATE OF ROBERT E MITCHELL Refund Check 47.25 47.2503/08/2021 061-0000-20101-00 ESTATE OF MARILYN ADAMS Refund Check 22.79 22.7903/08/2021 061-0000-20101-00 TUESDAY PRUIETT Refund Check 106.23 106.2303/08/2021 061-0000-20101-00 TIFFANY WOLFE Refund Check 65.66 65.6603/08/2021 061-0000-20101-00 SWANSONS BARBER SHOP Refund Check 47.37 47.3703/08/2021 061-0000-20101-00 EILENE GENETT Refund Check 50.00 50.0003/08/2021 061-0000-20101-00 ESTHER MALCOLM Refund Check 69.22 69.2203/08/2021 061-0000-20101-00 GERALD MADDEN Refund Check 69.39 69.3903/08/2021 061-0000-20101-00 GUOXIAN ZHANG Refund Check 6.59 6.5903/05/2021 061-0000-20101-00 JACQUELINE AYALA Refund Check 41.76 41.7603/08/2021 061-0000-20101-00 KENNETH LARSON Refund Check 47.25 47.2503/08/2021 061-0000-20101-00 ESTHER MALCOLM Refund Check 63.73 63.7303/08/2021 061-0000-20102-00 Klingner & Associates, P.C. - Architectural Group Water sampling and testing work done in 2020 11,153.78 0000091687 11,153.7803/09/2021 061-0000-20102-00 AMP Electrical Services, Inc.Start GPI without opening electric valve 186.00 186.0003/09/2021 061-0000-51000-00 NewGen Strategies & Solutions, LLC PROFESSIONAL SERVICE AGREEMENT TO CONDUCT A WATER RATE STUDY FOR 10,183.50 0000091726 10,183.5003/09/2021 061-0000-51000-00 NewGen Strategies & Solutions, LLC PROFESSIONAL SERVICE AGREEMENT TO CONDUCT A WATER RATE STUDY FOR 1,800.00 0000091726 1,800.0003/09/2021 061-0000-51000-00 PDC Laboratories, Inc.Water testing 1,000.00 1,000.0003/09/2021 061-0000-51000-00 PDC Laboratories, Inc.Water testing 6,000.00 6,000.0003/09/2021 061-0000-51000-00 PDC Laboratories, Inc.Water testing 56.00 56.0003/09/2021 061-0000-51000-00 PDC Laboratories, Inc.Water testing 78.09 78.0903/09/2021 061-0000-51000-00 US Sterling Capital Corp., Inc.Fieldpoint Private Bank & Trust 481.97 481.9703/09/2021 061-0000-51000-00 US Sterling Capital Corp., Inc.CIT Bank 120.00 120.0003/09/2021 061-0000-51000-00 US Sterling Capital Corp., Inc.Luana Savings Bank 480.00 480.0003/09/2021 061-0000-51500-00 Sebis Direct Inc 01/21 Lead service replacement 400.65 400.6503/09/2021 061-0000-51500-00 Sebis Direct Inc 01/21 UB Printing Costs 839.33 839.3303/09/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 15 Account Number Vendor AmountDescription PO NoDate 061-0000-52000-00 American Electric Power 02/21 Electricity 4,753.37 4,753.3702/28/2021 061-0000-52300-00 Ameren Illinois 02/21 Heat #1017455691 1,028.32 1,028.3202/28/2021 061-0000-54000-00 Shelby Simmons Cell Phone Allowance 30.00 30.0002/28/2021 061-0000-54000-00 Mark Schwieter Cell Phone Allowance 30.00 30.0002/28/2021 061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.00 30.0002/28/2021 061-0000-54000-00 Eric Heiden Cell Allowance 30.00 30.0002/28/2021 061-0000-54000-00 Timothy Fey Cell Phone Allowance 30.00 30.0002/28/2021 061-0000-54000-00 Stratus Networks, Inc 03/21 Service 127.76 127.7603/09/2021 061-0000-54000-00 CenturyLink 01/21 Service 262.46 262.4601/31/2021 061-0000-55700-00 Four Seasons Pest Control 02/21 Service 45.00 45.0003/09/2021 061-0000-55700-00 Four Seasons Pest Control 02/21 Service 30.00 30.0003/09/2021 061-0000-55700-00 Waste Management, Inc.03/21 Service 17.36 17.3603/09/2021 061-0000-55700-00 Waste Management, Inc.03/21 Service 97.14 97.1403/09/2021 061-0000-55700-00 Royal Cleaning Services 03/21 Janitorial Services 434.00 434.0003/09/2021 061-0000-59300-00 Getz Fire Equipment Co., Inc.First aid supplies 56.10 56.1003/09/2021 061-0000-61000-00 Office Specialists, Inc.Return toner.-1,065.55-1,065.5503/09/2021 061-0000-62510-00 Herr Petroleum Corp 215 gal diesel #1 598.62 0000091810 598.6203/09/2021 061-0000-66000-00 Galesburg Builders Supply, Inc.3.32 ton Premier cold mix 439.90 439.9003/09/2021 061-0000-66000-00 Gunther Construction Co., a div. of UCM, Inc 43.7 tons FA1 694.58 694.5803/09/2021 061-0000-66000-00 Core & Main Traffic repair kits 380.00 380.0003/09/2021 061-0000-68500-00 Brenntag Mid-South, Inc 2021 Liquid Chlorine for Water Division as per bid. This is a bl 3,893.50 0000091824 3,893.5003/09/2021 061-0000-68500-00 Brenntag Mid-South, Inc Drum return -2,250.00 0000091824-2,250.0003/09/2021 $55,205.26Subtotal for Division: 0000 $55,205.26Subtotal for Fund: 061 067-0000-20101-00 ROSS ANDERSON Refund Check 1.46 1.4603/05/2021 067-0000-51500-00 Sebis Direct Inc 01/21 UB Printing Costs 419.60 419.6003/09/2021 $421.06Subtotal for Division: 0000 $421.06Subtotal for Fund: 067 078-0000-10701-00 Illinois Casualty Company 01/01/22-03/19/22 Liquor Liability - Bunker #200217 52.08 52.0803/09/2021 078-0000-20102-00 Engineering Systems, Inc 11/20-12/20 Services 3,563.45 3,563.4503/09/2021 078-0000-20102-00 Central IL Radiological Assoc Work comp dos 12/25/20 #252003681666 36.35 36.3503/09/2021 078-0000-51000-00 James M Kelly, Attorney 01/21 Legal Services 99.00 99.0003/09/2021 078-0000-56531-00 Illinois Casualty Company 03/20/21-12/31/21 Liquor Liability - Bunker #200217 197.92 197.9203/09/2021 078-0000-56535-00 OSF Occupational Medicine Work comp dos 2/10/21 #0010814100 118.18 118.1803/09/2021 078-0000-56535-00 OSF Occupational Medicine Work comp dos 2/16/21 #0010814200 114.52 114.5203/09/2021 078-0000-56535-00 Illinois Workers' Compensation Commission 07/20-12/20 Assessments 940.66 940.6603/09/2021 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 16 Account Number Vendor AmountDescription PO NoDate 078-0000-56535-00 OSF Occupational Medicine Work comp dos 2/12/21 #0010814300 180.09 180.0903/09/2021 078-0000-56535-00 James M Kelly, Attorney 01/21 Legal Services 280.50 280.5003/09/2021 078-0000-56535-00 OSF Medical Group, Inc.Work comp dos 2/12/21 #P414085011 76.44 76.4403/09/2021 078-0000-56535-00 James M Kelly, Attorney 01/21 Legal Services 33.00 33.0003/09/2021 078-0000-56535-00 James M Kelly, Attorney 01/21 Legal Services 49.50 49.5003/09/2021 078-0000-56535-00 Midwest Orthopaedic Center Work comp dos 2/22/21 #420073-010004 1,275.00 1,275.0003/09/2021 078-0000-56535-00 Midwest Orthopaedic Center Work comp dos 2/17/21 #420073-010002 192.56 192.5603/09/2021 078-0000-56535-00 James M Kelly, Attorney 01/21 Legal Services 759.00 759.0003/09/2021 $7,968.25Subtotal for Division: 0000 $7,968.25Subtotal for Fund: 078 091-0000-20101-00 ROSS ANDERSON Refund Check 0.27 0.2703/05/2021 091-0000-20102-00 Galesburg Sanitary Dist.03/21 Sanitary District Fees less 1/20 Credit Card fees -1,298.31-1,298.3103/09/2021 091-0000-20102-00 Galesburg Sanitary Dist.03/21 Sanitary District Fees less 3% collection fees -8,658.94-8,658.9403/09/2021 091-0000-20102-00 Galesburg Sanitary Dist.03/21 Sanitary District Fees less 1/20 lien fees -49.44-49.4403/09/2021 091-0000-22003-00 Galesburg Sanitary Dist.03/21 Sanitary District Fees 288,631.38 288,631.3803/09/2021 $278,624.96Subtotal for Division: 0000 $278,624.96Subtotal for Fund: 091 Report Total:$1,031,557.62$1,031,557.62 AP-Transactions by Account (03/09/2021 - 4:40 PM)Page 17 Date Check #Vendor Name Description Account #Amount 2/25/2021 0 T TECH 01/21 UB ACH Fees 061-0000-51000 68.27 2/25/2021 0 T TECH 01/21 UB ACH Fees 067-0000-51000 34.13 2/25/2021 94413 Illinois Dept of Natural Resources 2021 Rental Boat Licenses (excluding new kayaks)019-1930-64000 65.00 2/25/2021 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 2/25/2021 0 Daniel Cervantez Meals - Wk1 Basic FF - DCervantez 001-0000-10706 162.00 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0110-47500 81.45 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0115-47500 70.95 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0120-47500 61.83 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0145-47500 18.00 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0205-47500 172.80 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0207-47500 61.20 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0305-47500 31.68 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0306-47500 175.68 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0410-47500 160.05 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0445-47500 36.00 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0450-47500 63.00 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0510-47500 381.60 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0550-47500 39.60 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 001-0605-47500 216.00 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 014-0000-47500 36.00 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 017-0000-47500 10.80 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 018-0000-47500 46.80 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 019-1905-47500 163.95 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 019-1920-47500 72.00 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 019-1975-47500 31.95 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 020-0000-47500 7.20 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 023-0000-47500 5.40 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 024-0000-47500 43.59 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 030-0320-47500 53.85 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 030-0370-47500 53.85 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 061-0000-47500 204.00 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 067-0000-47500 1.80 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Life Insurance Premiums 078-0000-47500 21.27 2/25/2021 0 Dearborn National Life Insurance Co.03/21 Vision Insurance Premiums 078-0000-20315 2,960.21 2/25/2021 0 Jacob Thompson Meals - 10 Week K9 Academy -Sprgfld- JThompson 001-0000-10706 1,500.00 2/25/2021 0 Delbert Wells Meals - Wk 1 Basic FF - DWells 001-0000-10706 162.00 3/3/2021 0 Bank of Montreal Pizza Hut - holiday meal - Fire 001-0120-58500 21.99 3/3/2021 0 Bank of Montreal McAlisters - holiday meal - Fire 001-0120-58500 9.26 3/3/2021 0 Bank of Montreal Amazon - craft supplies for craft kits 019-1940-64000 78.69 3/3/2021 0 Bank of Montreal Google Ads - facility ads 019-1905-51500 217.88 Advance Checks and ACH Payments as of 3/9/2021 3/3/2021 0 Bank of Montreal Facebook - program ads 019-1905-51500 409.98 3/3/2021 0 Bank of Montreal Phillips 67 - fuel 061-0000-62510 62.27 3/3/2021 0 Bank of Montreal FarmKing - misc supplies 061-0000-66000 109.32 3/3/2021 0 Bank of Montreal Lowes - socket set, batteries 061-0000-66500 82.96 3/3/2021 0 Bank of Montreal Menards - batteries 061-0000-66000 13.97 3/3/2021 0 Bank of Montreal Farm King - rubber boots 061-0000-67500 89.95 3/3/2021 0 Bank of Montreal Menards - batteries 061-0000-66000 27.96 3/3/2021 0 Bank of Montreal Advance Auto - seafoam 014-0000-65500 11.03 3/3/2021 0 Bank of Montreal Lowes - generator 014-0000-66500 1,298.00 3/3/2021 0 Bank of Montreal Advance Auto - wiper blades 014-0000-62500 247.89 3/3/2021 0 Bank of Montreal Pizza House - OT meals while plowing 001-0450-68000 115.44 3/3/2021 0 Bank of Montreal McDonalds - OT meals while plowing 001-0450-68000 65.70 3/3/2021 0 Bank of Montreal Acushnet - FootJoy shoes for resale 019-1920-64000 188.12 3/3/2021 0 Bank of Montreal McDonalds - food while plowing at Airport 061-0000-68000 30.19 3/3/2021 0 Bank of Montreal Conoco - kerosene for heater 019-1915-62510 27.92 3/3/2021 0 Bank of Montreal Menards - electrical tape, washer fluid 019-1915-65500 12.95 3/3/2021 0 Bank of Montreal Lands End - returned 1 staff shirt 001-0205-61000 (13.03) 3/3/2021 0 Bank of Montreal Lands End - returned 1 staff shirt 001-0205-61000 (13.03) 3/3/2021 0 Bank of Montreal Office Specialist - COPY stamp 001-0205-61000 8.66 3/3/2021 0 Bank of Montreal HyVee - holiday meal - fire 001-0120-58500 50.00 3/3/2021 0 Bank of Montreal Caseys - holiday meal - fire 001-0120-58500 30.00 3/3/2021 0 Bank of Montreal El Jarochito - holiday meal - fire 001-0120-58500 30.00 3/3/2021 0 Bank of Montreal Tres Cafe - holiday meal - fire 001-0120-58500 30.79 3/3/2021 0 Bank of Montreal Valley Dist - bar/chain oil 019-1975-62500 417.45 3/3/2021 0 Bank of Montreal Valley Dist - engine oil 001-0000-10801 548.35 3/3/2021 0 Bank of Montreal Valley Dist - core return 001-0445-55500 (20.00) 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service - command vehicle 001-0510-54000 5.31 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 001-0205-54000 38.01 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 001-0110-54000 38.01 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 001-0105-54000 266.07 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 019-1950-54000 1.77 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 001-0605-54000 22.68 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 019-1920-54000 38.01 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 001-0510-54000 532.14 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 061-0000-54000 21.46 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 016-0000-54000 1.78 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 061-0000-54000 3.64 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 001-0450-54000 3.04 3/3/2021 0 Bank of Montreal Verizon - 12/20 Service 061-0000-54000 (1.23) 3/3/2021 0 Bank of Montreal Thompson Truck - battery 1301, elbow hose 1107, fleetrite fluid 030-0370-62500 205.41 3/3/2021 0 Bank of Montreal Thompson Truck - diesel kleen prepayment to be refunded 030-0000-10407 319.32 3/3/2021 0 Bank of Montreal 01/21 CC Charges - Library 001-0000-10407 4,039.70 3/3/2021 0 Bank of Montreal Walmart - coffee supplies 001-0110-61000 59.12 3/3/2021 0 Bank of Montreal Walmart - coffee supplies 001-0510-61000 118.34 3/3/2021 0 Bank of Montreal On Target - Crime Scene Photo Course-Winbigler,Spitzer 001-0510-54500 1,300.00 3/3/2021 0 Bank of Montreal Amazon - masks/cotton swabs 001-0510-61000 122.56 3/3/2021 0 Bank of Montreal MarloWhite - Honor Guard Hat - Sweeney 001-0510-67500 109.00 3/3/2021 0 Bank of Montreal Lock & Key - squad car keys 001-0510-62500 19.08 3/3/2021 0 Bank of Montreal Amazon - frames for posted notices 001-0510-61000 26.74 3/3/2021 0 Bank of Montreal Amazon - magazine pouch for Molle Inv Vest 001-0510-67500 47.90 3/3/2021 0 Bank of Montreal Ray Allen K9 - equipment for new K9 - JThompson 001-0510-69300 539.88 3/3/2021 0 Bank of Montreal Amazon - flashlight pouch, radio holders, handcuff 001-0510-67500 47.67 3/3/2021 0 Bank of Montreal FBINA - Annual membership - Idle 001-0510-55000 120.00 3/3/2021 0 Bank of Montreal Menards - tire plug kit 019-1965-65500 17.70 3/3/2021 0 Bank of Montreal Walmart - desk calendar 019-1965-61000 7.48 3/3/2021 0 Bank of Montreal Lowes - car wash brush 019-1965-65000 19.96 3/3/2021 0 Bank of Montreal FarmKing - garage remote batteries 020-0000-65500 12.56 3/3/2021 0 Bank of Montreal Menards - paint brushes, putty knives 019-1915-66500 81.83 3/3/2021 0 Bank of Montreal Farm King - 5 gal grease for plows 019-1915-65500 89.19 3/3/2021 0 Bank of Montreal USA Bluebook - lab supplies 061-0000-68500 698.94 3/3/2021 0 Bank of Montreal USA Bluebook - lab supplies 061-0000-68500 233.73 3/3/2021 0 Bank of Montreal Harbor Freight - tape measures, duct tape 061-0000-66000 48.13 3/3/2021 0 Bank of Montreal Georgia Underground - trash pump 061-0000-65500 478.25 3/3/2021 0 Bank of Montreal Lowes - supplies for trash pump 061-0000-65500 63.70 3/3/2021 0 Bank of Montreal Walmart - nylon cord 019-1945-65500 3.94 3/3/2021 0 Bank of Montreal Walmart - nails 019-1940-66000 3.88 3/3/2021 0 Bank of Montreal Lowes - setscrews 019-1945-65500 2.26 3/3/2021 0 Bank of Montreal Lowes - chalkboard paint 019-1940-66000 10.98 3/3/2021 0 Bank of Montreal Menards - masking tape 019-1940-66000 1.99 3/3/2021 0 Bank of Montreal Menards - cable ties, nylon cord 019-1945-65500 6.28 3/3/2021 0 Bank of Montreal Lowes - wood dowel plug, wood dowel, plywood 019-1940-66000 49.18 3/3/2021 0 Bank of Montreal USGA - Membership - BLuedtke 019-1920-55000 150.00 3/3/2021 0 Bank of Montreal Lowes - club repair items 019-1920-65500 8.36 3/3/2021 0 Bank of Montreal TriTechnical Solutions - POS computer upgrade 019-1920-55800 150.00 3/3/2021 0 Bank of Montreal Phillips 66 - fuel - meeting in Peoria- BLuedtke 019-1920-54500 14.15 3/3/2021 0 Bank of Montreal Menards - sign post 019-1940-66000 12.98 3/3/2021 0 Bank of Montreal Menards - super glue, lag screws 019-1940-66000 3.00 3/3/2021 0 Bank of Montreal Auto Zone - soaping brush 019-1915-66500 8.59 3/3/2021 0 Bank of Montreal OReilly - utility brush 019-1915-66500 24.99 3/3/2021 0 Bank of Montreal Menards- padlock 019-1915-66000 5.98 3/3/2021 0 Bank of Montreal Menards- caster wheels for ball washer 019-1920-65500 16.56 3/3/2021 0 Bank of Montreal Menards - boards for table repairs 019-1915-66000 314.28 3/3/2021 0 Bank of Montreal Big Lots - paint brushes 019-1915-65500 16.40 3/3/2021 0 Bank of Montreal Big Lots - paint brushes 019-1915-66000 29.53 3/3/2021 0 Bank of Montreal Lands End - 1 staff shirt 001-0205-61000 20.38 3/3/2021 0 Bank of Montreal Target - paper towels 001-0205-61000 5.44 3/3/2021 0 Bank of Montreal Target - cleaning supplies 001-0205-61000 12.76 3/3/2021 0 Bank of Montreal Target - cleaning supplies 001-0205-61000 18.79 3/3/2021 0 Bank of Montreal Target - cleaning supplies 001-0205-61000 3.46 3/3/2021 0 Bank of Montreal Lands End - 1 staff shirt 001-0205-61000 20.38 3/3/2021 0 Bank of Montreal USPS - PO Box 1589 renewal 061-0000-56000 364.00 3/3/2021 0 Bank of Montreal IGFOA - Annual Dues - GOsborn,BChockley 001-0205-55000 400.00 3/3/2021 0 Bank of Montreal Amazon - HEPA filters 001-0205-55000 78.21 3/3/2021 0 Bank of Montreal Amazon - HEPA filters 001-0205-55000 78.21 3/3/2021 0 Bank of Montreal Amazon - Honeywell air purifier 001-0205-61500 225.99 3/3/2021 0 Bank of Montreal Amazon - face masks 001-0205-61000 101.73 3/3/2021 0 Bank of Montreal Amazon - Honeywell air purifier 001-0205-61000 225.99 3/3/2021 0 Bank of Montreal Holt Supply - furnace filter 001-0450-66000 59.72 3/3/2021 0 Bank of Montreal Lock & Key - keys for Water Tower 061-0000-66000 14.46 3/3/2021 0 Bank of Montreal Lock & Key - keys for traffic control cabinets 014-0000-64500 12.85 3/3/2021 0 Bank of Montreal Lowes - cut off wheels for grinder 001-0450-66500 14.90 3/3/2021 0 Bank of Montreal Lowes - supplies for campground bathroom 019-1925-66000 31.42 3/3/2021 0 Bank of Montreal Lowes - supplies for campground bathroom 019-1925-66000 36.64 3/3/2021 0 Bank of Montreal Lowes - supplies for campground bathroom 019-1925-66000 4.58 3/3/2021 0 Bank of Montreal Menards - chain for generator gate 001-0450-66500 10.99 3/3/2021 0 Bank of Montreal HyVee - food for plow crew 001-0450-68000 159.79 3/3/2021 0 Bank of Montreal OReilly - hood support 001-0450-62500 28.82 3/3/2021 0 Bank of Montreal Pizza House - food for plow crew 001-0450-68000 109.63 3/3/2021 0 Bank of Montreal Pizza House - sales tax to be refunded 001-0000-10407 11.57 3/3/2021 0 Bank of Montreal FarmKing - wax, applicators 001-0450-65500 37.06 3/3/2021 0 Bank of Montreal FarmKing - gloves 001-0450-67500 33.98 3/3/2021 0 Bank of Montreal Advance Auto - antenna mast 001-0450-65500 20.89 3/3/2021 0 Bank of Montreal Lowes - 5 gal buckets 001-0450-66500 24.36 3/3/2021 0 Bank of Montreal IL Arborist Assoc - Dues - IAA & ISA, study materials 019-1975-55000 430.00 3/3/2021 0 Bank of Montreal TLO Transunion - subscription 001-0510-55800 50.00 3/3/2021 0 Bank of Montreal Phillips 66 - fuel 061-0000-62510 55.75 3/3/2021 0 Bank of Montreal Phillips 66 - fuel 061-0000-62510 72.80 3/3/2021 0 Bank of Montreal Phillips 66 - fuel 061-0000-62510 66.57 3/3/2021 0 Bank of Montreal Day Break - fuel 061-0000-62510 65.79 3/3/2021 0 Bank of Montreal USA Bluebook - charts for GP well 061-0000-65500 192.40 3/3/2021 0 Bank of Montreal USA Bluebook - charts for Ranney Well 061-0000-65500 202.13 3/3/2021 0 Bank of Montreal Menards - misc supplies 061-0000-66000 249.26 3/3/2021 0 Bank of Montreal Reflective Apparel - 5 pr waterproof pants 061-0000-67500 124.70 3/3/2021 0 Bank of Montreal Lowes - nut driver, hole saw 061-0000-66500 24.96 3/3/2021 0 Bank of Montreal Menards - cold chisel set 061-0000-66500 13.59 3/3/2021 0 Bank of Montreal Holt Supply - galv couplings, galv nipples 061-0000-66000 21.71 3/3/2021 0 Bank of Montreal USA Bluebook - meter gaskets 061-0000-65500 254.34 3/3/2021 0 Bank of Montreal LexisNexis - research subscription 001-0145-55800 80.00 3/3/2021 0 Bank of Montreal InquireHire- background check - Transit 078-0000-51000 53.25 3/3/2021 0 Bank of Montreal Midwest Truckers - Reasonable Suspicion Training-JessicaP 001-0120-54500 30.00 3/3/2021 0 Bank of Montreal IICLE - legal library access - BNolden 001-0145-55800 337.50 3/3/2021 0 Bank of Montreal HyVee - plant - funeral services - NDahlberg 001-0110-58500 50.00 3/3/2021 0 Bank of Montreal IL GIS Assoc - Membership - JCueno 001-0410-55000 85.00 3/3/2021 0 Bank of Montreal Sling - scheduling, timesheets 019-1905-55800 64.75 3/3/2021 0 Bank of Montreal Amazon - Prime monthly membership 019-1905-55000 12.99 3/3/2021 0 Bank of Montreal Mailchimp - emailing service 019-1905-51500 62.99 3/3/2021 0 Bank of Montreal Signup Genius - service 019-1905-55800 24.99 3/3/2021 0 Bank of Montreal Amazon - DVD player, nature sounds CD, butterfly nets, sand toys 019-1940-64000 103.89 3/3/2021 0 Bank of Montreal Amazon - thread, construction paper, misc supplies for craft kit 019-1940-64000 44.34 3/3/2021 0 Bank of Montreal Amazon - construction paper for craft kits 019-1940-64000 3.98 3/3/2021 0 Bank of Montreal Walmart - nails 019-1940-64000 2.91 3/3/2021 0 Bank of Montreal Amazon - maple tree tap for nature display 019-1940-64000 7.95 3/3/2021 0 Bank of Montreal Acorn Naturalists -Nature bandanas for camp/youth nature program 019-1940-64000 35.75 3/3/2021 0 Bank of Montreal USPS - stamps 030-0370-53000 66.00 3/3/2021 0 Bank of Montreal Lagondola - food for employee training 030-0320-54500 197.70 3/3/2021 0 Bank of Montreal HyVee - plates 030-0320-61000 7.98 3/3/2021 0 Bank of Montreal Amazon - foldable creeper 001-0450-66500 128.64 3/3/2021 0 Bank of Montreal Truck Safety - mechanics training registration 030-0370-54500 99.00 3/3/2021 0 Bank of Montreal McDonalds - OT meal - Dave 061-0000-68000 8.16 3/3/2021 0 Bank of Montreal Amazon - storage bags for Christmas tree 019-1910-66500 49.98 3/3/2021 0 Bank of Montreal Amazon - computer monitor 001-0510-61700 159.00 3/3/2021 0 Bank of Montreal Amazon - Avaya IP phone 001-0510-61700 51.66 3/3/2021 0 Bank of Montreal Sperlins - food for Officer Pieper retirement party 001-0510-58500 100.00 3/3/2021 0 Bank of Montreal Amazon - TV for lobby display 001-0510-61700 366.99 3/3/2021 0 Bank of Montreal HyVee - cake, drinks for retirement party - Officer Pieper 001-0510-58500 56.97 3/3/2021 0 Bank of Montreal Amazon - 2 webcams 001-0510-61700 69.98 3/3/2021 0 Bank of Montreal Amazon - USB extension cable cords 001-0510-61700 33.96 3/3/2021 0 Bank of Montreal 01/21 CC Charges - ETSB 001-0000-10407 3,575.00 3/3/2021 0 Bank of Montreal Menards - metal shelving for Fremont #21-06 001-0605-61800 139.88 3/3/2021 0 Bank of Montreal HyVee - bags for PPE 001-0605-68600 14.73 3/3/2021 0 Bank of Montreal Lowes - TV stand - Brooks St - 21-02 021-0000-61800 289.99 3/3/2021 0 Bank of Montreal OReilly - quik wax 001-0605-65500 17.98 3/3/2021 0 Bank of Montreal Lowes - refrigerator - Brooks 21-05 021-0000-61800 3,000.00 3/3/2021 0 Bank of Montreal Lowes - remaining balance for refrigerator - Brooks 21-05 021-0000-61800 812.00 3/3/2021 0 Bank of Montreal Lowes - refrigerator - Brooks 21-04 021-0000-61800 2,159.00 3/3/2021 0 Bank of Montreal Lowes - microwave- Brooks 21-03 021-0000-61800 368.00 3/3/2021 0 Bank of Montreal Peoples - snow shovels 001-0605-66500 59.97 3/3/2021 0 Bank of Montreal Napa - battery for mower - Fremont 001-0605-65500 139.99 3/3/2021 0 Bank of Montreal Peoples - part for hose repair 001-0605-65500 7.79 3/3/2021 0 Bank of Montreal Menards - part for hose repair 001-0605-65500 57.67 3/3/2021 0 Bank of Montreal Vac World - vacuum bags 001-0605-65000 24.95 3/3/2021 0 Bank of Montreal Lowes - Craftsman wash brush - 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cake - Stevenson retirement 001-0605-58500 60.59 3/3/2021 0 Bank of Montreal EMP - medical supplies 001-0605-68600 370.95 3/3/2021 0 Bank of Montreal Amazon - vacuum cleaner 001-0605-65000 186.12 3/3/2021 0 Bank of Montreal Webber Rental - chair rental for training 030-0320-51000 24.64 3/3/2021 0 Bank of Montreal Menards - shelving for parts inventory 030-0370-66500 181.46 3/3/2021 0 Bank of Montreal Menards - cleaning supplies 030-0370-65000 31.77 3/3/2021 0 Bank of Montreal Thompson Truck - Diesel Kleen prepaid refund 030-0000-10407 (319.32) 3/3/2021 0 Bank of Montreal Thompson Truck - Programmer Datatrac shop tools 030-0370-66500 486.01 3/3/2021 0 Bank of Montreal Thompson Truck - electrical connector #1301 030-0370-62500 104.65 3/3/2021 0 Bank of Montreal Thompson Truck - addl parts for electrical repair #1301 030-0370-62500 77.39 3/3/2021 0 Bank of Montreal Amazon - Prime membership dues 030-0370-55000 12.99 3/3/2021 0 Bank of Montreal Truck Safety Services -FMCSA DOT Intersection Certification-RonL 030-0370-54500 198.00 3/3/2021 0 Bank of Montreal Advanced Turf - fungicide, herbicide 019-1920-63500 4,800.00 3/3/2021 0 Bank of Montreal Helena - fungicide, herbicide, insecticide 019-1920-63500 2,167.50 3/3/2021 0 Bank of Montreal Helena - growth regulator 019-1920-63500 375.00 3/3/2021 0 Bank of Montreal Coursigns Inc - tee markers, cart guides 019-1920-64300 644.83 3/3/2021 0 Bank of Montreal 2021 ILBA Annual Membership Dues - Bunker 078-0000-55000 250.00 3/3/2021 0 Bank of Montreal 02/21 Life Insurance Premiums 001-0510-47500 115.50 3/3/2021 0 Bank of Montreal 02/21 Life Insurance Premiums 001-0605-47500 118.80 3/3/2021 0 Bank of Montreal 01/21 Life Insurance Premiums 001-0510-47500 125.40 3/3/2021 0 Bank of Montreal 01/21 Life Insurance Premiums 001-0605-47500 118.80 3/3/2021 0 Bank of Montreal Dollar Tree - Valentines for Seniors supplies 019-1940-64125 75.00 3/3/2021 0 Bank of Montreal Dollar Tree - Valentines for Seniors supplies 019-1940-64125 17.00 3/3/2021 0 Bank of Montreal Blick Art - Valentines for Seniors supplies 019-1940-64125 17.68 3/3/2021 0 Bank of Montreal Amazon - Welcome Sign craft supplies 019-1940-64125 19.87 3/3/2021 0 Bank of Montreal Amazon - Nature Center supplies 019-1940-64125 36.74 3/3/2021 0 Bank of Montreal Amazon - Valentines/Galentines supplies 019-1940-64125 27.45 3/3/2021 0 Bank of Montreal Amazon - Valentines/Welcome Sign supplies 019-1940-64125 55.84 3/3/2021 0 Bank of Montreal Walmart - Galentines supplies 019-1940-64125 5.82 3/3/2021 0 Bank of Montreal Frontier - Oquawka phone/internet 061-0000-54000 325.73 3/3/2021 0 Bank of Montreal WIN 911 - software maintenance renewal 061-0000-55800 990.00 3/3/2021 0 Bank of Montreal Menards - bleach for lab 061-0000-65000 8.78 3/3/2021 0 Bank of Montreal Menards - brushes for cleaning brass 061-0000-65500 6.78 3/3/2021 0 Bank of Montreal Univ of IL - Registration fee - THE Conf - AGavin 001-0410-54500 100.00 3/3/2021 0 Bank of Montreal Univ of IL - Registration fee - THE Conf - WCarl 001-0410-54500 100.00 3/3/2021 0 Bank of Montreal Office Specialist - desktop calendars 001-0205-61000 42.20 3/3/2021 0 Bank of Montreal Office Specialist - markers 001-0205-61000 15.30 3/3/2021 0 Bank of Montreal Office Specialist - paper towels 019-1910-65000 48.02 3/3/2021 0 Bank of Montreal Office Specialist - 01/21 copier charges 001-0000-20102 2,451.51 3/3/2021 0 Bank of Montreal Office Specialist - 01/21 copier charges 019-0000-20102 178.95 3/3/2021 0 Bank of Montreal Office Specialist - 01/21 copier charges 030-0000-20102 100.52 3/3/2021 0 Bank of Montreal Office Specialist - 01/21 copier charges 061-0000-20102 337.18 3/3/2021 0 Bank of Montreal Office Specialist - 01/21 copier charges 067-0000-20102 31.38 3/3/2021 0 Bank of Montreal Office Specialist - 01/21 copier charges 078-0000-20102 39.47 3/3/2021 0 Bank of Montreal Amazon - construction paper 019-1940-64000 11.37 3/3/2021 0 Bank of Montreal Office Specialist - adding machine rolls 001-0205-61000 40.76 3/3/2021 0 Bank of Montreal BMI - 2021 BMI music charges 019-1905-55000 368.00 3/3/2021 0 Bank of Montreal Office Specialist - banker boxes for files storage 001-0205-61000 190.14 3/3/2021 0 Bank of Montreal IL Enterprise Zone Assoc - 2021 Annual Membership 001-0305-55000 200.00 3/3/2021 0 Bank of Montreal Natl Trust for Historic Preservation - 2021 Annual Membership 001-0160-59526 160.00 3/3/2021 0 Bank of Montreal DynDNS - managed DNS express 5 renewal 001-0207-55800 24.00 3/3/2021 0 Bank of Montreal DynDNS - standard DNS renewal 001-0207-55800 5.00 3/3/2021 0 Bank of Montreal Comcast - AV room cable 001-0207-54000 5.99 3/3/2021 0 Bank of Montreal FreshDesk - MIS HelpDesk support system 001-0207-55800 87.00 3/3/2021 0 Bank of Montreal SCW - main PLC controller power backup UPS 061-0000-61700 354.39 3/3/2021 0 Bank of Montreal Public Service Request - PSR 2021 renewal 001-0207-55800 5,400.00 3/3/2021 0 Bank of Montreal IT Savvy - 2 server nodes memory upgrades 001-0207-61700 1,306.56 3/3/2021 0 Bank of Montreal Koener Electric - camera license 030-0320-61700 151.25 3/3/2021 0 Bank of Montreal Koener Electric - camera license 030-0370-61700 151.25 3/3/2021 0 Bank of Montreal Koener Electric -2 viewer licenses 030-0320-61700 611.25 3/3/2021 0 Bank of Montreal Koener Electric -2 viewer licenses 030-0370-61700 611.25 3/3/2021 0 Bank of Montreal Koener Electric -2 viewer licenses, 4 camera licenses 001-0207-55800 1,500.00 3/3/2021 0 Bank of Montreal DSJookSMS - mass texting service subscription 078-0000-55800 100.00 3/3/2021 0 Bank of Montreal DSJookSMS - mass texting service subscription 078-0000-55800 100.00 3/3/2021 0 Bank of Montreal Comcast - 01/21 IDOT Modem 001-0000-10407 108.35 3/3/2021 0 Bank of Montreal Comcast - 01/21 Internet 001-0105-54000 30.00 3/3/2021 0 Bank of Montreal Comcast - 01/21 Internet 019-1965-54000 62.95 3/3/2021 0 Bank of Montreal Comcast - 01/21 Internet 001-0205-54000 30.00 3/3/2021 0 Bank of Montreal Comcast - 01/21 Internet 001-0207-54000 454.85 3/3/2021 0 Bank of Montreal Comcast - 01/21 Internet 001-0630-54000 24.95 3/3/2021 0 Bank of Montreal Comcast - 01/21 Internet 001-0510-54000 19.90 3/3/2021 0 Bank of Montreal S&S Industrial - washer fluid 001-0000-10801 98.79 3/3/2021 0 Bank of Montreal S&S Industrial - misc supplies 001-0445-63000 109.56 3/3/2021 0 Bank of Montreal Wilson Paper - PSQ cleaner 001-0445-63000 98.56 3/3/2021 0 Bank of Montreal Helm Inc - IDS software subscription 001-0445-55800 800.00 3/3/2021 0 Bank of Montreal Wilson Paper - towels 001-0445-63000 29.41 3/3/2021 0 Bank of Montreal Holt Supply - fittings #115 001-0450-62500 7.41 3/3/2021 0 Bank of Montreal S&S Industrial - brake cleaner 001-0445-63000 76.14 3/3/2021 0 Bank of Montreal S&S Industrial - sales tax 001-0000-10407 6.47 3/3/2021 0 Bank of Montreal Mitchell 1 - Pro Demand software 001-0445-55800 2,400.00 3/3/2021 0 Bank of Montreal Wight Chevrolet - exhaust pipe #111 001-0450-62500 404.30 3/3/2021 0 Bank of Montreal Holt Supply - fittings #509 019-1915-62500 12.35 3/3/2021 0 Bank of Montreal Best Upholstry - repair seat #501 019-1915-55500 399.59 3/3/2021 0 Bank of Montreal Holt Supply - fittings #509 019-1915-62500 7.41 3/3/2021 0 Bank of Montreal Midstate - filter cleaning #582 019-1965-55500 19.00 3/3/2021 0 Bank of Montreal AutoAuth - Annual Subscription 001-0445-55800 50.00 3/3/2021 0 Bank of Montreal Circle K - food during snow event 001-0445-68000 4.52 3/3/2021 0 Bank of Montreal Harvey Bros - solenoids #135 001-0450-62500 277.00 3/3/2021 0 Bank of Montreal Harvey Bros - solenoids 001-0000-10801 97.50 3/4/2021 94451 Knox County Recorders Office Release 10 property maint liens 001-0160-51300 75.00 3/4/2021 20056 Western Illinois Regional Council Rehab Administration - DCEO HELP Grant DCEO2018-001 (14H)013-0000-20102 5,868.11 3/4/2021 20055 Western Illinois Regional Council Rehab Administration - DCEO HELP Grant DCEO2018-001 (14H)013-0000-20102 13,722.95 3/4/2021 20055 Western Illinois Regional Council Rehab Administration Inspections - DCEO HELP Grant DCEO2018-001 013-0000-20102 982.24 3/4/2021 20056 Western Illinois Regional Council Rehab Administration Inspections - DCEO HELP Grant DCEO2018-001 013-0000-20102 3,104.72 3/4/2021 20055 Western Illinois Regional Council Lead Hazard Abatement - DCEO HELP Grant DCEO2018-001 (14I)013-0000-20102 815.00 3/4/2021 94450 CenturyLink Install Dmarc for fire alarm circuit - 200 S Henderson St 053-0000-55700 555.09 3/4/2021 20054 J W Summy Contracting Corp.DCEO Help Pilot at 749 Monroe St 013-0000-83100 9,820.00 3/4/2021 20054 J W Summy Contracting Corp.CO/1-A,B,C DCEO Help Pilot at 749 Monroe Move Items to HUD 013-0000-83100 (350.00) 3/4/2021 20054 J W Summy Contracting Corp.CO-2A HUD LBPHC at 749 Monroe Change W6 to Paint Stabilize 013-0000-83100 (350.00) 3/4/2021 20054 J W Summy Contracting Corp.CO-3, ABC HUD LBPHC at 749 Monroe Items Moved from Pilot to HUD 013-0000-83100 350.00 3/4/2021 94452 Juan Mason Reissue COVID Grant Recipient Cutt Boyz in owners name 054-0000-83100 5,000.00 3/4/2021 0 Daniel Cervantez Meals - Wk 2 Basic FF - DCervantez 001-0000-10706 162.00 3/4/2021 0 Delbert Wells Meals - Wk2 Basic FF - DWells 001-0000-10706 162.00 3/4/2021 0 Kyle A Winbigler Meals - Safety Recert - Johnston,IA - KWinbigler 001-0000-10706 47.00 3/5/2021 0 Galesburg Communications, Inc.Radios and Bank charger for Fixed Route 030-0370-54000 3,738.00 3/5/2021 0 Galesburg Communications, Inc.Radios and Bank charger for para transit 030-0320-54000 3,738.00 3/8/2021 0 Bluefin Payment Systems 02/21 UB Webpayment Credit Card 061-0000-51000 1,882.55 3/8/2021 0 Bluefin Payment Systems 02/21 UB Webpayment Credit Card 067-0000-51000 941.28 3/8/2021 0 Bluefin Payment Systems 02/21 UB Webpayment Credit Card 061-0000-51000 352.69 3/8/2021 0 Bluefin Payment Systems 02/21 UB Webpayment Credit Card 067-0000-51000 176.34 3/8/2021 0 Merchant Transact 02/21 UB Webpayment Fees 061-0000-51000 138.39 3/8/2021 0 Merchant Transact 02/21 UB Webpayment Fees 067-0000-51000 69.19 3/8/2021 0 Wells Fargo Merchant Services 02/21 Credit Card Fees 001-0205-51000 111.50 3/8/2021 0 Wells Fargo Merchant Services 02/21 Credit Card Fees 061-0000-51000 222.98 3/8/2021 0 Wells Fargo Merchant Services 02/21 Credit Card Fees 067-0000-51000 111.50 3/8/2021 0 Wells Fargo Merchant Services 02/21 Credit Card Fees 019-1920-51000 33.25 3/8/2021 0 Wells Fargo Merchant Services 02/21 Credit Card Fees 001-0306-51000 5.36 3/8/2021 0 Wells Fargo Merchant Services 02/21 Credit Card Fees 001-0410-51000 5.36 3/8/2021 0 Wells Fargo Merchant Services 02/21 Credit Card Fees 019-1925-51000 5.00 3/8/2021 0 Wells Fargo Merchant Services 02/21 Credit Card Fees 001-0115-51000 102.19 3/8/2021 0 Wells Fargo Merchant Services 02/21 Credit Card Fees 019-1905-51000 5.00 Grand Total 125,789.90$ ____________________________________________________________________________________________ Prepared by: GUG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 15, 2021 AGENDA ITEM: Ordinance authorizing the sale of vacant lot formerly known as 890 Liberty St, Parcel Identification Number 99-15-331-015. SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommend adoption of the proposed ordinance. BACKGROUND: On September 16, 2019, Council approved purchasing this property from the Knox County Trustee for $823. The City demolished the structures on this property in 2020. The lot 66 x 90 (approximately .14 acres) and is in a Single-Family (R1B) zoning district. The existing lot area is less than the required lot area in the R1B district. The various city departments do not have a city use for the lot. The adjacent property owner at 887 Abingdon St has made an offer of $800 to purchase the property for additional yard space. This owner has lived at their property for approximately 9 years with no outstanding ordinance violations. The attached ordinance authorizes the sale of the property to Maria Christine Martinez. The ordinance shall require approval by a vote of two-thirds of the corporate authorities then holding office. BUDGET IMPACT: There would be no anticipated impact upon the budget if the ordinance is approved. SUPPORTING DOCUMENTS: 1.Purchase Agreement 2. Ordinance 21-1003 REAL ESTATE PURCHASE AGREEMENT 1.00. RECITALS. 1. The date of this agreement is _________________ , 2021. 2.The parties to this contract shall be known as "seller" or "buyer" as required by the text. 3.Seller's name and address: City of Galesburg, an Illinois municipal corporation 55 W. Tompkins Street Galesburg, Illinois 4. Buyer's name and address: Maria Christine Martinez 887 Abingdon Street Galesburg, Illinois 61401 5.The property is a vacant lot, formerly known as 890 Liberty Street, Galesburg, Illinois, and legally described as follows: (See Exhibit A, attached hereto) 6. “The property” means the real estate described on Exhibit A and all improvements and fixtures located thereon or appurtenant thereto and as shown in the general location map on Exhibit B. 2.00. AGREEMENT OF PURCHASE AND SALE. If the buyer makes the payments and performs the covenants hereinafter mentioned on the buyer's part to be made and performed, the seller shall convey to the buyer, in fee simple absolute, free and clear of all encumbrances whatever (except those stated in Section 3.01), by warranty deed, the property described above. 3.00. THE DEED; TITLE. 1.The deed shall be a warranty deed in the form prescribed in Section 9 of An Act concerning conveyances, Illinois Compiled Statutes, Ch. 765, Act 5, subject to the following: a. Questions of Survey. b. All easements, dedications and restrictions of record. c. Building and zoning regulations, ordinances and resolutions. d. Five year sale approval contingency as referenced in Section 7.1. e. Any act of the buyer or the buyer's successors in interest. 4.00. PURCHASE PRICE. The buyer agrees to pay to seller the sum of EIGHT HUNDRED DOLLARS ($800.00) for the property at closing. 5.00. REMEDIES FOR DEFAULT. In case either party fails to perform his or her part of this agreement, the other party may proceed by action at law or equity to enforce the same as provided by law, and the party in default shall pay all costs including attorney's fees and a receiver may be appointed. 6.00. POSSESSION AND CLOSING. 1. The closing shall be on or before ____________________. 2. Possession of the property shall be given at closing. 7.00. ADDITIONAL TERMS 1.During the five year period immediately following the closing, buyer covenants and agrees to as follows; a.Buyer shall not convey the subject property to any third party without the express written consent of the Galesburg City Council. b.The deed given by the seller to buyer pursuant to this agreement shall contain the following language: “Pursuant to the terms of an agreement between the Grantor and the Grantee dated ___________________, 2021, Grantee agrees not to convey the subject premises to any third party within five years of the date of this deed without the express written approval of the Galesburg City Council.” 8.00. BUYER'S EXAMINATION OF PROPERTY. 1.The buyer has personally examined the property and is satisfied as to its condition and all other matters pertaining to it. 2.This agreement is made as a result of the buyer's examination and through no representations other than those expressed herein, either oral or written. 9.00. ATTORNEY'S FEES. If a party defaults on any provision of this contract and the non-defaulting party employs an attorney to enforce it, the defaulting party shall pay the non-defaulting party's reasonable attorney's fees, court costs, arbitration expenses (if any), and direct out of pocket expenses. 10.00. GENERAL PROVISIONS. 1.Time of the Essence. Time is of the essence of each provision in this agreement. 2. Governing Law. This agreement is governed by and construed in accordance with the laws of the State of Illinois. 3.Severability. The unenforceability, invalidity or illegality of any provision does not affect or impair any other provision or render it unenforceable, invalid or illegal. 4. Interpretation. Wherever used in this agreement, unless the context clearly indicates otherwise, the use of the singular includes the plural, and vice versa; and the use of any gender is applicable to any other gender. The captions are for convenience only and do not affect the interpretation of this agreement. 5. Amendment. No amendment or modification of this agreement is effective unless made in writing and signed by each party. 6. Counterparts. This agreement may be signed in several counterparts, each of which will be an original and all of which will constitute one agreement. 7. Exhibits. All exhibits specified in this agreement are attached and incorporated by reference. 8.Benefits. The covenants and agreements herein contained shall extend to and be obligatory upon heirs, executors, administrators, successors and assigns of the parties. 11.00. SIGNATURES. The parties to this agreement signed it on the date specified in Section 1.01. SELLER: City of Galesburg, an Illinois municipal corporation By: ___________________________________ John Pritchard, Mayor Attest: ___________________________________ Kelli Bennewitz, City Clerk BUYER: Maria Christine Martinez By: ___________________________________ Maria Christine Martinez This instrument prepared by: City of Galesburg Community Development Department 55 West Tompkins Street, Galesburg, IL 61401 Exhibit A LEGAL DESCRIPTION The East 90 feet of Lot 8 in Block 99 in the Second Southern Addition to the City of Galesburg, situated in the County of Knox and State of Illinois. Parcel Identification Number: 99-15-331-015 Commonly known as: Vacant Lot formerly known as 890 Liberty Street, Galesburg, IL 61401 EXHIBIT B GENERAL LOCATION MAP ORDINANCE NO. _________________ WHEREAS, the City of Galesburg (“City”) is a home rule municipality in accordance with the 1970 Constitution of the State of Illinois; and WHEREAS, Article VII, Section 6 (a) of the Illinois Constitution grants a home rule authority to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the City owns the real estate described in “Exhibit A” which is attached hereto and incorporated by reference; and WHEREAS, the corporate authorities find that this is surplus property and has determined that it is not necessary, appropriate or in the best interests of the City that it retain said real estate, and that the real estate is not required for the use of the City, or profitable to the City; and WHEREAS, Maria Christine Martinez has presented a proposal to purchase said real estate pursuant to the terms of the contract which is attached hereto, incorporated by reference, and marked “Exhibit B”; and WHEREAS, the City Council finds that it is appropriate and in the best interests of the City of Galesburg to exercise its authority as a home rule unit pursuant to Article VII, Section 6 of the 1970 Illinois Constitution to accept said proposal to purchase real estate by the passage of this ordinance. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, A MUNICIPAL CORPORATION, AS FOLLOWS: SECTION ONE: The statements in the preamble are true in substance and in fact and are incorporated herein as findings by the City Council. SECTION TWO: The Mayor and City Clerk are hereby authorized and directed to execute and attest, respectively, any documents necessary to sell the above referenced property to Maria Christine Martinez, for the price of $800. SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of said conflict, hereby repealed. SECTION FOUR: This ordinance shall be in full force and effect from and after its passage and approval as provided by law. Approved this ______ day of ____________________, 2021, by roll call vote as follows: Roll Call #: Ayes: _______________________________________________________________________ ______________________________________________________________________________ Nays: ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ ________________________ John Pritchard, Mayor ATTEST: _________________________ Kelli R. Bennewitz, City Clerk Exhibit A LEGAL DESCRIPTION The East 90 feet of Lot 8 in Block 99 in the Second Southern Addition to the City of Galesburg, situated in the County of Knox and State of Illinois. Parcel Identification Number: 99-15-331-015 Commonly known as: Vacant Lot formerly known as 890 Liberty Street, Galesburg, IL 61401 ___________________________________________________________________________________________ Prepared by: GUG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 15, 2021 AGENDA ITEM: Ordinance annexing property located at 670 US Highway 150 E. SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommend the City Council approve the ordinance annexing property located at 670 US Highway 150 E. BACKGROUND: The owner of the property located at 670 US Highway 150 E. (see attached location map) has requested annexation into the City. The owner of the property is Donald E. Johnson, Jr. The parcel proposed for annexation is currently zoned B2, Highway Business in the County and is currently vacant, the prior use was a bar/restaurant. Per City ordinance, land annexed to the City is automatically placed in the zoning district most closely corresponding to that of the County zoning, which will be B2, General Business District. BUDGET IMPACT: Annexation into the City of Galesburg will generate property tax revenue. SUPPORTING DOCUMENTS: 1.Aerial location map 2. Annexation ordinance 21-1004 150 150 £¤150 1019451003 1019451004 1019451008 1019451009 670 US HIGHWAY 150 E 1019451010 1019477001 672 US HIGHWAY 150 E 1019477002 674 US HIGHWAY 150 E 1019477003 680 US HIGHWAY 150 E 10195020039019476004 673 US HIGHWAY 150 E 9019476005 675 US HWY 150 E 9019476006 677 US HIGHWAY 150 E 9019476007 679 US HIGHWAY 150 E Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community October 27, 2020 / Cadastral City of Galesburg 670 US Hwy 150 E 40 0 40 80 12020 Feet 670 US Hwy 150 E Community Development Department CITY OF GALESBURG Operating Under Council-Manager Government Since 1957 ORDINANCE NO. ______________ AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: WHEREAS, a petition, signed by the legal owner or owners of record of all land within the territory hereinafter described, has been filed with the City Clerk of the City of Galesburg, Knox County, Illinois, requesting that said territory be annexed to the City of Galesburg; and WHEREAS, there are not electors residing within the said territory; and WHEREAS, the said territory is not within the corporate limits of any municipality but is contiguous to the City of Galesburg; and, WHEREAS, legal notices regarding the intention of the City to annex said territory have been sent to all public bodies required to receive such notice by State statute; and WHEREAS, all petitions, documents, and other necessary legal requirements are in full compliance with the statutes of the State of Illinois, specifically 65 ILCS 5/7-1-8; and, WHEREAS, it is in the best interests of the City of Galesburg that said territory be annexed thereto. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION ONE: That the following described territory, as described in EXHIBIT A, attached hereto and indicated on an accurate map of the annexed territory, (which is marked "EXHIBIT B", and is appended to and made a part of this Ordinance) is hereby annexed to the City of Galesburg, Knox County, Illinois. SECTION TWO: That the City Clerk is hereby directed to record with the Knox County Recorder and to file with the Knox County Clerk a certified copy of this Ordinance, together with the accurate map of the territory annexed appended to said Ordinance. SECTION THREE: That the City Clerk is hereby directed to record with the Knox County Recorder an affidavit showing that service of legal notice regarding the intention of the City to annex said territory was duly made on all public bodies required to receive notice by State Statute. SECTION FOUR: That all ordinances or parts of ordinances, in conflict herewith, are to the extent of such conflict hereby repealed. SECTION FIVE: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. Approved this _______ day of _____________________, 2021, by a roll call vote as follows: Roll Call #: _____ Ayes: ________________________________________________________________________ _____________________________________________________________________________ Nays: ________________________________________________________________________ _____________________________________________________________________________ Absent: _______________________________________________________________________ _____________________________________________________________________________ _________________________________ John, Pritchard, Mayor ATTEST: ________________________ Kelli R. Bennewitz, City Clerk EXHIBIT A LEGAL DESCRIPTION Lot 1, EXCEPTING THEREFROM, at a point beginning at the northeast corner of said lot, thence southwest 245.58’, thence northwest 93.66’, thence northeast 140.69’, thence northeast 74.64’ to the point of beginning, of William H. Reynolds Subdivision of part of the Southeast Quarter of Section 19, Township 11 North, Range 2 East of the Fourth Principal Meridian, Knox County, Illinois. COMMONLY KNOWN AS: 670 US HIGHWAY 150 E PIN# 10-19-451-009 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER MARCH 15, 2021 AGENDA ITEM: Bids for Phase V of replacement of lead water service lines financed through a forgivable loan from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Water Superintendent, and Purchasing Agent recommend approval of the bid, subject to IEPA approval, in the amount of $1,939,150.00 from J.C. Dillon Inc. from Peoria, IL. BACKGROUND: The IEPA will forgive 100 percent of the loan amount. There will not be any payment of principal or interest required by the City for this loan. The scope of this fifth phase of the project is to replace 500 lead water service lines. After Phase V is completed it is estimated there are approximately 500 active lead water service lines remaining in the City. The City will have replaced over 2,500 lead water service lines when Phase V is completed. The City received three bids for the project, J.C. Dillon Inc., Walker Excavating Company, Inc., and Pipco Companies, Ltd. J.C. Dillon Inc. was the low bid on the project, averaging $3,878.30 per service line, which is 6.5% higher than the phase IV bid. The Contractor will plan to begin replacing lead lines in May 2021 and plans to have them completed by the end of 2021. A city Water Division employee will be assisting with inspection of the project as well as an employee from Bruner, Cooper, and Zuck, Inc. This item is a Notice of Intent to Award the bid and is subject to the IEPA approving the bids and authorizing the loan and the work under this contract. The bid results and the Notice of Intent to Award will be sent to the IEPA by Bruner, Cooper, and Zuck along with other IEPA required paperwork. Once IEPA has reviewed, they will issue a Notice to Award. BUDGET IMPACT: The City will be reimbursed 100 percent of the cost for this work from the IEPA forgivable loan. SUPPORTING DOCUMENTS: 1.Bid Results 2.Notice of Intent to Award 21-3004 Bid: Lead Service Line Replacements Phase VBoynton/Fey17-Feb-21VendorCity State ZipPay Item Unit Est Quantity Unit Price Extension Unit Price Extension Unit Price ExtensionCustomer Side Service EA 500 1,325.00 662,500.00 1,468.09 734,045.00 1,925.00 962,500.00 Water Service Type 1EA 180 1,700.00 306,000.00 1,801.57 324,282.60 2,330.00 419,400.00 Water Service Type 2EA 200 1,850.00 370,000.00 2,166.01 433,202.00 2,400.00 480,000.00 Water Service Type 3EA 120 1,850.00 222,000.00 2,152.03 258,243.60 2,405.00 288,600.00 Trench Backfill, CLSMEA 120500.00 60,000.00 400.00 48,000.00 585.00 70,200.00 Trench Backfill, SandEA 60300.00 18,000.00 300.00 18,000.00 385.00 23,100.00 HMA/PCC Pavement PatchEA 90 1,275.00 114,750.00 1,057.63 95,186.70 3,160.00 284,400.00 PCC Pavement PatchEA 10725.00 7,250.00 775.19 7,751.90 2,115.00 21,150.00 Brick Pavement PatchEA 20 1,200.00 24,000.00 1,495.00 29,900.00 4,460.00 89,200.00 PCC Sidewalk PatchEA 20400.00 8,000.00 354.28 7,085.60 1,640.00 32,800.00 PCC Driveway PatchEA 10 1,250.00 12,500.00 1,000.00 10,000.00 1,865.00 18,650.00 HMA Driveway PatchEA 5825.00 4,125.00 650.00 3,250.00 2,295.00 11,475.00 Aggregate Driveway PatchEA 5225.00 1,125.00 189.75 948.75 155.00 775.00 SeedingEA 500225.00 112,500.00 231.92 115,960.00 260.00 130,000.00 Traffic Control & ProtectionLS 18,900.00 8,900.00 15,525.00 15,525.00 26,250.00 26,250.00 Curb ReplacementLF 10075.00 7,500.00 74.75 7,475.00 305.00 30,500.00 Total Bid:1,939,150.00 2,108,856.15 2,889,000.00 Bid BondBid BondBid BondBids are currently under review by Public Works and PurchasingThe Pipco Companies,Ltd.Peoria, ILJ.C. Dillon, IncPeoria, ILWalker Excavating Company, IncPeoria, ILApparent Low and Best Bid Page 28 of 65 NOTICE OF INTENT TO AWARD To: ____________________________ ____________________________ ____________________________ Project Description: ___5HSODFHOHDGZDWHUVHUYLFHOLQHV3KDVHV________________ ________________________________________________________________________ ________________________________________________________________________ The OWNER has considered the BID submitted by you for the above described WORK, in response to its Advertisement for Bids, dated ___11720______ and Information for Bidders. You are hereby notified that your BID will be accepted, contingent upon Illinois Environmental Protection Agency (IEPA) approval, for items in the amount of 939,15__. You will be required by the Information for Bidders to execute the Agreement and furnish the required CONTRACTOR’S Performance BOND, Payment BOND and certificates of insurance within ten (10) calendar days from the date of the final Notice to be sent upon IEPA approval, to you. Dated this day of ________________ ______________________________ OWNER By: __________________________ Title: Mayor - City of Galesburg &LW\RI*DOHVEXUJ -&'LOORQ,QF :/XWK\'ULYH 3HRULD,/ _________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 4 TRAFFIC ADVISORY COMMITTEE MARCH 2021 REPORT MISSION: To provide technical recommendations for policy decisions by the City Council in order to create safe, efficient, serviceable streets for residents, visitors, and public safety operation. 21-10> Request to add a left turn lane on Fremont St. at Fremont and Hawkinson (Ward 7, Ald. Cox) • A request was made by Ald. Cox to look at adding a left turn lane on Fremont St. near the intersection of Hawkinson and Fremont. Traffic turning into the high school at this location results in traffic congestion at this location. • Fremont St. is 40 feet wide and could accommodate the addition of a turn lane by adjusting the existing striping. • This request has been looked at in the past, but no changes were made as adding a turn lane on Fremont would require eliminating on-street parking on the south side of Fremont. • Galesburg High School is in the process of doing renovations and site improvements. This includes a reconfiguration of their entrances along Fremont as well as a revised traffic plan for school traffic. These changes include the elimination of the entrance across from Hawkinson St. This entrance will be moved further east and will serve bus traffic and teacher parking only. All student and parent arrival and departure will occur at the far west entrance on Fremont. These changes will most likely affect the traffic flow from the current conditions. • The committee agreed that the addition of a turn lane for school traffic was needed to alleviate congestion. However, with the upcoming changes to the high school, it was agreed that these changes should not take place until after the construction is complete. At that time, the traffic flow will be looked out to determine what the new limits of the bi- directional turn lane on Fremont should be. _________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 4 LOCATION MAP Recommendation: Further study after completion of improvements at Galesburg High School _________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 4 21-11> Request to add a crosswalk at the corner of Seminary St. and Tompkins St. (Ward 4, Ald. Andersen) • A request was made by a business to stripe a crosswalk across South Seminary Street at Tompkins Street. • The request stated that the Amtrak station generates foot traffic and the only striped crosswalk across Seminary St. in that area is at the Simmons St. intersection with Seminary St. They would like to see an additional striped crosswalk further south at this intersection. • Vehicles on S. Seminary St. are not required to yield or stop at Tompkins St., therefore the presence of a striped crosswalk can be unexpected by motorists and should be accompanied by warning signs alerting motorists of the presence of a crosswalk. • Due to the additional signage that would need to be installed and maintained in order to have a safe crossing at this location, the committee would like to review pedestrian counts to determine if there is enough pedestrian traffic to recommend striping a crosswalk. The sight distance near the intersection will also be looked at to determine if it is sufficient for motorists to see pedestrians entering the intersection at this location. Adjustments to the on-street parking may be needed. Counts will be done once the weather has improved and this item will be discussed further at that time. _________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 4 LOCATION MAP Recommendation: Further study ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 15, 2021 AGENDA ITEM: Professional Service Agreement with PGAV to close out Tax Increment Financing District I and amend the boundaries of Tax Increment Financing District IV. SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommend approval of the Professional Services Agreement. BACKGROUND: The Tax Increment Financing District I (TIF I) is set to expire, and per the Illinois TIF Act, the city must go through the process of termination. TIF I was created in 1985 and had a base Equalized Assessed Value (EAV) of $740,490 and as of the end of reporting year 2019 the EAV was approximately $2.378 million. Compensation for this portion of services is not to exceed $5,000. While TIF I has successfully grown as a whole, according to market needs of today’s commercial businesses there may be a few properties within TIF I that are obsolete and in need of an incentive to encourage redevelopment. Per the Agreement, PGAV will prepare the Feasibility Study and other documentation required per State Statute for council to consider amending the TIF IV Project Area to include additional properties. Compensation for this portion of services is not to exceed $21,000. BUDGET IMPACT: Sufficient funds for these professional services are available in the Tax Increment Financing I (055) and Tax Increment Financing IV (049) funds. SUPPORTING DOCUMENTS: 1. Professional Service Agreement 21-4026 02/10/21 Page 1 of 6 AGREEMENT FOR PROFESSIONAL SERVICE BETWEEN THE CITY OF GALESBURG, ILLINOIS AND PGAV PLANNERS, LLC. THIS AGREEMENT is entered into on the date and by execution shown hereafter, by and between the City of Galesburg, Illinois, hereinafter referred to as the "City" and PGAV Planners, LLC, hereinafter referred to as "PGAV". Witnesseth: Whereas, the City has determined that among its core functions is the ongoing planning, economic development and redevelopment of the community; and Whereas, the City from time to time requires special expertise to assist in these activities; and Whereas, the City wishes to secure professional services on an as-needed basis regarding tax increment financing (TIF), community planning, and economic development; and Whereas, PGAV is duly experienced in providing expert advice in the fields of community planning, economic development, and TIF; Now, therefore, the parties hereto do mutually agree as follows: I. SCOPE OF SERVICES Upon request of the City, PGAV will assist in matters related to consultation on TIF matters, including the closing out of TIF No. 1, or consultation on other planning, zoning, or economic development matters as shall be determined. PGAV will also assist the City in amending the boundaries of TIF No. 4 to include several properties that are not likely to be developed without the use of TIF. The tasks involved in the closeout and boundary amendment are as follows: 1.Outline the process and timeline for the closeout of TIF 1: This will include preparing a draft closeout ordinance and taxing district notification for the City’s use. 2.Feasibility Study & Inducement Resolution: PGAV will prepare, for use by the City, a draft of a resolution indicating the City’s intent to amend the Original Project Area and to induce private investment in said area. It is understood that the City will indicate its intent to certify in the 2021 Plan Amendment that said Plan Amendment will not result in the displacement of more than ten inhabited housing units. In addition, it is understood that the City will be able 02/10/21 Page 2 of 6 to certify that Original Project Area, as expanded, will not contain more than 75 inhabited resi- dential units. 3.Interested Parties Registry: PGAV will assist the City in complying with the requirements of the TIF Act regarding the “interested parties’ registry.” This assistance includes providing the City with drafts of the following: 3.1.A newspaper notice of registration for the interested parties’ registry regarding the pro- posed 2021 Amendment. 3.2.Prepare an updated TIF interested parties registration form, if necessary. 4.Eligibility Analysis and Boundary Determination: 4.1.The area being considered for addition to the TIF Area is delineated on Exhibit A – Pro- posed TIF No. 4 Boundary Amendment attached hereto. The boundaries of the proposed addition are preliminary and for study purposes only. The boundaries may be adjusted based upon the findings of eligibility factors. 4.2.An eligibility analysis of properties to be considered for addition to the TIF Area will be accomplished. This analysis shall include information on conditions in areas proposed for inclusion in the Area. This work will include on-site inspection of conditions of the prop- erties to determine the presence of eligibility factors per statutory requirements. 4.3.PGAV will meet with City representatives to identify and discuss issues that need to be considered for the proposed TIF program, including any issues affecting the TIF program; projects desired for inclusion in the program; and any other ideas, thoughts, or sugges- tions the City wants to transmit to PGAV at this stage of the process. 4.4.Based upon the findings of the field work, PGAV will recommend a final boundary for the expanded TIF Area. Upon concurrence by the City’s point of contact, PGAV will prepare 02/10/21 Page 3 of 6 findings on eligibility and incorporate said findings in the Redevelopment Plan as de- scribed in Task 5 below: 5.Tax Increment Redevelopment Plan Amendment: 5.1.Redevelopment Plan/Statutory Requirements: PGAV will prepare an amendment to the Redevelopment Plan for TIF Area No. 4. This 2021 Amendment will update and/or other- wise change the following as provided for in the TIF Act: 5.1.1.Redevelopment plan objectives. 5.1.2.Generalized land use for TIF Area No. 4 as amended. 5.1.3.Description of private projects and necessary public actions. 5.1.4.Implementation strategy. 5.1.5.Estimated redevelopment project costs. 5.1.6.Estimate of equalized assessed value of the Project Area after redevelopment. 5.1.7.The eligibility findings for the expanded portion of the TIF Area as documented in Task 4 of this scope of services. 5.1.8.Include documentation that "but for TIF" the Plan will not be implemented, with re- spect to the expanded portion of the TIF Area. 5.1.9.Include evidence that the expanded portion of the TIF Area has not been subject to growth and development by private enterprise as may be revealed from assessed value data and/or building permit records. 5.2.Exhibits: PGAV will prepare the following maps and/or exhibits, as deemed necessary by PGAV, to document the Redevelopment Plan. 5.2.1.Redevelopment Project Area Map for the expanded portion of the TIF Area. 5.2.2.Eligibility factors matrix and map for the expanded portion of the TIF Area. 5.2.3.Updated estimated redevelopment project costs. 6.Approval Process and Attendance at Meetings: 6.1.PGAV will prepare, for the City’s use, a schedule that documents the Redevelopment Plan review and approval process. Included on this schedule will be dates for publications and mailing of required notices pursuant to the requirements of the TIF Act. 6.2.PGAV will provide guidance to the City in the formal approval process of the Redevelop- ment Plan amendment. This shall include general advice and sample notices for the: pub- lic meeting (an informational meeting held early in the process); Joint Review Board; pub- lic hearing; approval ordinances, etc., and notices to taxing bodies, property owners and residential addressees located within the TIF Area No. 4 and within 750 feet of the TIF Area. 6.3.PGAV will present the proposed 2021 Amendment to the Joint Review Board and at the required public hearing. II. TIMING OF PERFORMANCE 02/10/21 Page 4 of 6 The services of PGAV will be available immediately upon acceptance of this Agreement and any PGAV assignment will be undertaken and completed in accordance with a mutually agreed upon schedule and the requirements of the TIF Act. Work will be initiated on a task when authorized by the City in the form of a written, electronic mail, or verbal request issued by the City Manager or the City’s Legal Counsel. III. FEE AND METHOD OF COMPENSATION A. For services related to the closeout of TIF No. 1, compensation shall be made to PGAV in accordance with the following hourly rate schedule, not to exceed the amount of Five Thousand Dollars ($5,000), inclusive of reimbursable expenses, without written authorization from the City: B. For services related to the amendment of the TIF No. 4 Redevelopment Plan and Project, compensation shall be made to PGAV on a lump sum basis in the amount of Twenty-one Thousand Dollars ($21,000), exclusive of reimbursable expenses. C. Payments shall be made in accordance to monthly invoices in an amount equal to the time spent on the tasks outlined in the Scope of Services. D Reimbursable expenses will consist of vehicle rentals, meals, and other "out-of-pocket" travel expenses required to provide the services described. Such expenses will be billed at their direct cost to PGAV. E. If the City fails to make payment due to PGAV for services and reimbursable expenses within 60 days after receipt of our initial statement, PGAV will suspend services under this agreement until PGAV has been paid in full the amounts due for services and expenses. F. If for any reason the City determines that a task properly initiated under the terms of this Agreement should not proceed, the City will inform PGAV in writing that they wish to terminate the task. The date of said termination shall occur upon receipt of the notice of termination by PGAV electronic mail (followed by receipt of an original signature copy of a notice or letter). The City will pay to PGAV an amount representing the work performed to the date of termination in accordance with the hourly rate schedule herein for the classification of personnel involved with the work plus any reimbursable expenses which have been incurred by PGAV to that date. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed this _______ day of _______________ 2021. Project Staff Hourly Rate Vice President $235 Senior Director $200 Director $200 Senior Project Manager $180 Project Manager $140 Summer Intern $60 Administrative/Technical Assistance $90 PGAV PLANNERS HOURLY RATES 02/10/21 Page 5 of 6 ATTEST: CITY OF GALESBURG _________________________________ _______________________________ Kelli R. Bennewitz, City Clerk Todd Thompsom, City Manager ATTEST: PGAV Planners, LLC _________________________________ _______________________________ Adam Stroud Andy Struckhoff Senior Project Manager Vice President Exhibit A - Proposed Boundary Amendment 02/10/21 Page 6 of 6 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER MARCH 15, 2021 AGENDA ITEM: Engineering agreement with Klingner and Associates, P.C. for PFAS Water Treatment Study. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and Water Superintendent recommend approval of this proposal with Klingner and Associates, P.C. in the amount of $108,000 plus reimbursables estimated at $10,000 for laboratory testing. BACKGROUND: The City has recently been notified by the Illinois Environmental Protection Agency (IEPA) of recent tests conducted by IEPA showing the presence of PFAS in the City’s drinking water. The IEPA has recommended the City notify its customers, begin quarterly monitoring of the raw water wells and finished water for PFAS, and begin evaluating options and developing a plan and timeline to reduce public exposure to PFAS in the potable water provided by the City. The City has notified the public via press release, city website, and mailings in every customer’s water bill. The City has also tested the raw water and finished water for PFAS as recommended by IEPA. This proposal by Klingner and Associates will evaluate the various water treatment options and provide cost estimates for the various options. The consultant will also review the City’s current treatment process and evaluate the City’s water quality. They will also identify potential temporary or portable treatment availability and associated costs and timeframes should an expedited treatment be warranted and required. The study will also evaluate how well each treatment option performs in reducing disinfection by-products (DBPs) from the City’s water. In the last couple of years, the City has evaluated options in reducing DBPs in the water during the fall months when the DBPs are typically at their highest level. It would be best to select a PFA treatment that is also effective at reducing DBPs in order to eliminate the need for a separate treatment option in the future. The goal of the study is to determine the most cost effective treatment option and develop an accurate estimate of cost and timeline for construction for each option. Once this study is complete, the City will need to have a separate Pilot Study completed for the recommended treatment option. It is estimated that the cost of the Pilot Study will be $28,000 depending on which treatment method is selected. This would be a separate agreement brought to the Council for consideration in the future. BUDGET IMPACT: This project was not included in the 2021 budget, however, there are sufficient reserves in the Water Fund Balance for the proposed work. A budget amendment for this work will be needed and will be brought to Council later this year. SUPPORTING DOCUMENTS: 1.Klingner & Associates Engineering Agreement 21-4027 ENGINEERING/ARCHITECTURAL/SURVEYING SERVICES AGREEMENT DATE February 25 , 20 21 PROJECT TYPE (Office Code) PROJECT RESPONSIBLE STAFF Mark C. Bross, PE/Mark C. Lee, PE CLIENT City of Galesburg PHONE NO. 309-345-3624 CONTACT PERSON Wayne Carl, PE CELL NO. TITLE Public Works Director EMAIL: wcarl@ci.galesburg.il.us ADDRESS 55 West Tompkins St, Galesburg, Illinois 61402-1387 PROJECT AND SCOPE OF SERVICES: The Engineer/Architect/Surveyor (E/A/S) (Klingner & Associates, P.C.) agrees to provide to you (the Client) the following consulting, design, advisory, and/or surveying services: See Attachment I - SCOPE OF SERVICES FEES AND EXPENSES: Our services will be charged on a Lump Sum basis of One Hundred Eight Thousand Dollars and No/100 ($108,000.00), plus all “Reimbursable Expenses” as described on the attached Scope of Services. GENERAL TERMS AND CONDITIONS: Our agreement is subject to the general terms and conditions attached herein. Our services do not include special inspections and structural tests as defined in Sections 1701 through 1715 of the International Building Code (IBC) unless specifically noted. ACCEPTANCE: Acceptance must be made within thirty (30) days from the above date. Once accepted, you acknowledge that you have read, accepted and approved this agreement. You also authorize us to proceed. E/A/S: KLINGNER & ASSOCIATES, P.C. CLIENT: CITY OF GALESBURG, ILLINOIS By By Title Water/Wastewater Department Manager Title Project No. Date Revised 02/17/2015 February 25, 2021 Mr. Wayne Carl, PE, Director of Public Works City of Galesburg 55 W. Tompkins St. Galesburg, IL 61402-1387 RE: Engineering/Architectural Services Agreement PFAS Water Treatment Study Dear Mr. Carl: Enclosed is our engineering/architectural services agreement for the high-level PFAS water treatment study project we discussed. As discussed, with some of the potential treatment alternatives to be considered, we wanted to make sure that we provide you with the best expertise in this study. We have brought in Burns & McDonnell as a subconsultant for this purpose. Together, with our collective knowledge of your water treatment process and PFAS considerations, we believe we can provide you with a thorough study to address the PFAS concerns. The study will focus on strategies that will address both PFAS and DBPs. If the agreement is acceptable, please sign and return one copy to our office. If you have any questions, please call. We look forward to working with you on this project. Very truly yours, KLINGNER & ASSOCIATES, P.C. Mark C. Bross, P.E. MCB\R:\PREPROJ\GALESBURG, IL\20210211 PFAS STUDY ESA.DOCX Enclosures: Engineering/Architectural Services Agreement (2 copies) Attachment I – Scope of Services Project: PFAS Water Treatment Study Klingner & Associates, PC along with Burns & McDonnell, Inc. of Kansas City, Missouri, are pleased to provide this proposal to perform an in-depth study of treatment alternatives to address the PFAS (PFOS and PFOA) found through IEPA sampling and testing of the water system. PFAS is a relatively new contaminant that only recently has been able to be detected in water systems due to improved testing technology. PFAS is widespread in our environment at very small concentrations. There are approximately four (4) potential methods for removal or mitigation including the following: 1. Management of the source water (groundwater wells) in a manner that reduces PFAS concentrations within the water supply 2. Granular Activated Carbon (GAC), or in a powdered activated carbon form 3. Ion Exchange with Resins 4. Reverse Osmosis Because PFAS is a newly discovered contaminant, there is not a long list of projects many engineering firms have completed to successfully provide water treatment targeted for removal of these contaminants. Klingner is a local firm that is very familiar with the source water and water treatment process already in place for the City of Galesburg and has previously completed projects on the water system and water treatment process to help address high lead levels and disinfection byproducts in the water system. For this project, we have brought in a subject matter expert with PFAS treatment processes as a subconsultant to assist us in completing the scope of services requested. Burns & McDonnell will provide additional expertise with several of the treatment options above to make sure that the best possible recommendation for potential treatment is adequately explored and subsequently completed. PROJECT OVERVIEW The City of Galesburg (CLIENT) intends to conduct an evaluation of potential physical, chemical, and operation changes which would improve DBP formation and mitigate PFAS at their water treatment plant. The CLIENT also intends to assess the nature and extent of PFAS in groundwater and regional uses of PFAS that may be contributing to the detection of PFOA at the City of Galesburg Water Treatment Plant. Klingner and Associates (ENGINEER) has contracted with Burns & McDonnell (CONSULTANT) to assist in this effort. Three water treatment technologies will be included in this evaluation for PFAS mitigation – (1) Granular Activated Carbon, (2) ion exchange with resins, and (3) membranes or reverse osmosis. SCOPE OF SERVICES The following scope of services will be provided. 1. TASK 1 - Workshops / Meetings/Temporary Treatment Options: a. Conduct up to two (2) workshops / meetings, with up to two (2) representatives of the CONSULTANT present at each workshop / meeting in the CLIENT’s office: Workshop 1 - Kick-off Meeting and Workshop 2 - Summary Meeting. i. Workshop 1 – Kick-off Meeting: discuss project initiation, goals, scope, schedule, responsibilities, current regulations, anticipated regulations, preliminary data review (data is made available prior to the meeting), evaluations that will be conducted, DBP formation, DOC (TTHM precursor) and total organic carbon (TOC) reduction, control of water quality through the Attachment I – Scope of Services Project: PFAS Water Treatment Study processes, impacts of raw water pH, carbonate species, and alkalinity on processes, chemical doses, location and mixing energies, and finished water stability. Provide overview of desktop evaluation of three water treatment technologies and critical selection criteria for implementation to reduce PFAS. ii. Workshop 2 - Project Summary Meeting: review project results and discuss alternatives prior to issuance of the Draft Technical Memorandum. b. Develop meeting agendas and disseminate electronic copies of meeting minutes. c. Identify potential opportunities for temporary or portable treatment availability and associated costs and timeframes. This task will run concurrent with Tasks 3 and 4 below so that the appropriate temporary treatment technology can be implemented. 2. TASK 2 - Water Quality Data Collection and Evaluation: a. Review historical raw water quality data and WTP performance data (in terms of water quality) through each existing treatment process. b. Evaluate water quality data for raw and finished water and available water quality through each treatment process. Evaluate data to determine variability in water quality in terms of the following three treatment-based scenarios: worst case, typical, and best case. This evaluation will be utilized in Task 3 and Task 4. 3. TASK 3 - Full-Scale Testing a. Prepare a Test Plan as required to facilitate on-site testing as defined in Tasks 3(b) and 3(c) below. b. One (1) representative of the CONSULTANT will spend up to two (2) days at the CLIENT’s WTP evaluating unit processes to evaluate the impact on treatment and finished water quality. c. Full-scale testing may include the following: i. Modify coagulant dose and mixing energy. ii. Investigate moving chemical feed locations to improve primary treatment. iii. Investigate filter and backwash operational changes. d. Submit water samples to technology manufacturers; CONSULTANT will pre-screen technologies for anticipated effectiveness prior to submittal. 4. TASK 4 - Process Review and Summary a. Evaluate each existing unit process in terms of how effective it is in meeting performance objectives to reduce DBPs and PFAS. b. Based on the results of Task 4(a), identify process improvements that would improve reduction performance of DBPs and PFAS for each existing unit process. c. Identify up to three (3) new technologies that would improve process efficiencies, performance, reliability, redundancy, and operations. Additional testing, outside of the scope of services laid forth here, may be required to confirm recommendations. d. With input from CLIENT’s staff, develop site layout(s) for up to three (3) potential improvement alternatives. e. Develop order-of-magnitude opinions of cost (OPC) for up to the three (3) potential alternatives and schedule for implementation. f. Conduct a conference call with the Illinois Environmental Protection Agency (IEPA) to discuss potential improvements in terms of regulatory requirements. g. Discuss recommendations with CLIENT’s staff (Workshop 2). 5. TASK 5 – Desktop PFAS Groundwater and Source Evaluation Attachment I – Scope of Services Project: PFAS Water Treatment Study a. Review results of groundwater samples collected from individual supply wells. b. Review sampling and analytical methods used to generate existing PFAS data and assess the potential for sample cross-contamination or a false positive result. c. Conduct a regional review of potential sources of PFAS to the Mississippi River Alluvial Aquifer that may have resulted in the detections of PFOA at TP02. This search will include the identification of industry or business with NAICS codes that have been previously associated with PFAS manufacturing, use, or disposal. d. Assess the geomorphology, groundwater flow regime, and geologic setting of the well field to: i. Assess the potential for hydraulic connectivity between sources of PFAS to the environment and the well field; and ii. Assess the potential for well field treatment opportunities (in situ or other) to be further developed, if appropriate, following site investigation and technical evaluation. e. Based on the findings of Tasks 5c and 5d, develop a scope of work for future data collection to investigate potential PFAS sources and potential well field treatment or remediation options. f. Present the findings from this investigation to the CLIENT (Workshop 2). 6. TASK 6 - Deliverables a. Prepare a Draft Technical Memorandum summarizing project goals, scope, raw water quality, existing WTP processes and operation, findings, alternative evaluations, recommendations, layout of improvements, OPCs, and anticipated schedule for implementing improvements. Provide an electronic version of the Draft Technical Memorandum summarizing Scope-of-Work Tasks 2 thru 5 for CLIENT review. b. Incorporate comments and issue an electronic version of the FINAL Technical Memorandum. PROJECT STUDY LUMP SUM COST - $108,000. ADDITIONAL SERVICES 1. Pilot Study of Identified Water Treatment Technology a. Approximately two (2) months into the study included in the Scope of Services, a pilot study of one of the technologies identified in Scope Item 4 above will be recommended to confirm the technology for treatment of PFAS and DBPs. The technology selection for the pilot will be based on the work completed to that point in the study and as recommended by the consultant and approved by the City. The Consultant will coordinate with the vendor for the pilot unit. The pilot will be a six (6) month long pilot study based on the following expected costs: i. Pilot Startup/Setup - $10,000 ii. Consulting/Engineering Analysis of Pilot Testing - $3,000/month iii. Operations of Pilot Unit and Laboratory Testing by City Staff - $2,000/month b. The pilot study scope is applicable to any of the three (3) PFAS removal technologies. Attachment I – Scope of Services Project: PFAS Water Treatment Study c. Costs noted above are estimated and should be negotiated between the City and the Consultant to reflect the appropriate pilot testing for the specific treatment technology identified and agreed upon. Operations and testing would be direct City costs and the estimated cost for the Consultant is $28,000. ADDITIONAL SERVICES ESTIMATED CONSULTANT COST - $28,000 ITEMS NOT INCLUDED: Design of Proposed Treatment Improvements Laboratory Testing outside of what is defined in the above scope of services Any other services that are not specifically included above General Terms & Conditions Page 1 of 2 Revised 02/03/2014 GENERAL TERMS AND CONDITIONS DEFINITIONS: The term Client shall be herein interpreted as the person, corporation, or public entity to which this contract is made. The term E/A/S is any division of Klingner & Associates, P.C. providing the professional Engineering, Architectural, or Surveying services. SCOPE OF SERVICES: Services are limited to those specifically listed; they do not include others not set forth or not listed which are expressly excluded from the scope of the E/A/S's services unless separately provided in writing, including but not limited to special inspections and structural tests as defined in Sections 1701 through 1715 of the International Building Code (IBC). The E/A/S assumes no responsibility to perform or provide any services not specifically listed. STANDARD OF PRACTICE: Services performed by the E/A/S under this agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation, expressed or implied, and no warranty or guarantee is included or intended in this agreement, or in any report, opinion, document or o therwise. FIDUCIARY RESPONSIBILITY: The Client confirms that neither the E/A/S nor any of the E/A/S’s subconsultants or subcontractors has offered any fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by the E/A/S or and of the E/A/S’s subconsultants or subcontractors as a consequence or the E/A/S’s entering into this Agreement with the Client. CHANGED CONDITIONS: This Agreement is based on conditions actually known by or disclosed to the E/A/S. If other conditions not originally known or disclosed become known or disclosed, the E/A/S may require a renegotiation of appropriate portions of this Agreement (e.g., compensation or scope of service). INFORMATION PROVIDED BY OTHERS: The Client shall furnish and grant permission to use, at the Client's expense, all information, requirements, reports, data, surveys and instructions as defined in the Scope of Services of this Agreement. The E/A/S may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof without independent verifications or investigation. UNAUTHORIZED CHANGES: In the event the Client, the Client's contractors or subcontractors, or anyone for whom the Client is legally liable makes or permits to be made any changes to any reports, plans, specifications or other construction documents prepared by the E/A/S without obtaining the E/A/S's prior written consent, the Client shall assume full responsibility for the results or consequences of such changes. Therefore the Client waives any claim against the E/A/S and releases the E/A/S from any liability arising directly or indirectly from such unapproved changes whether or not known by the E/A/S. CHANGE ORDERS: The Client agrees not to make any claim directly or indirectly against the E/A/S on the basis of professional negligence, breach of contract, or otherwise with respect to the costs of approved Covered Change Orders unless the costs of such approved Covered Change Orders exceed fifteen percent (15%) of Construction Cost, and then only for an amount in excess of such percentage. For purposes of this paragraph, the cost of Covered Change Orders will not include any costs that Client would have incurred if the Covered Change Order work had been included originally without any imprecision, incompleteness, error, omission, ambiguity, or inconsistency in the Contract Documents and without any other error or omission of the E/A/S related thereto. BETTERMENT: If, due to the E/A/S's negligence, a required item or component of the Project is omitted from the E/A/S's construction documents, the E/A/S shall not be responsible for paying the cost required to add such item or component to the extent that such item or component would have been required and included in the original construction documents. In no event will the E/A/S be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project. COMPENSATION METHODS: The “Lump Sum” method includes compensation for the E/A/S’s services and services of outside the E/A/S’s, if any. Appropriate amounts will be incorporated in the Lump Sum to account for labor, overhead, profit and may or may not include Reimbursable Expenses. The “Standard Hourly Rate” method is an amount equal to the cumulative hours charged per each classification of employee, times a current Standard Hourly Rate (revised annually on July 1st) for each applicable billing classification for all services performed on a Specific Project , plus Reimbursable Expenses and outside the E/A/S charges, if any. The “Payroll Cost Times Multiplier” method is an amount equal to the cumulative hours charged per each classification of employee, times a specified multiplier of the employee’s payroll cost. The “Payroll Cost” is defined as the salary and wage of an employee plus the cost of customary and statutory benefits including, but not necessarily limited to, social security contributions, unemployment, health, sick leave, vacation, workers' compensation, incentive and holiday pay applicable thereto. "Reimbursable Expenses" means the actual expenses incurred directly or indirectly in connection with the work including but not limited to the following: transportation and subsistence, telephone and media expenses, reproduction or printing, computer time, and outside the E/A/Ss. PAYMENT: The E/A/S may bill for its services and expenses monthly, based on the proportion of the actual work completed at the time of billing. Payment of bills is due within fifteen (15) calendar days from the date billed. If not paid within 30 calendar days, the Client agrees to additionally pay interest at the rate of one percent (1%) per month on the unpaid balance, or the maximum rate of interest permitted by law, whichever is less. In addition, the Client agrees to pay attorney fees, cost and collection expenses if incurred by the E/A/S to obtain payment. Any claim for payment will be brought in Adams County, Illinois. RISK ALLOCATION: The E/A/S’s liability to the Client for injury or damage to persons or property arising out of work performed for the Client and for which liability may be found to rest upon the E/A/S, other than for professional errors, omissions or negligence will be limited to the E/A/S’s general liability insurance coverage of $1,000,000.00. LIMITATION OF LIABILITY: For any damage on account of professional errors, omissions or negligence will be limited to $100,000.00 or the fee, whichever is less. In no event shall the E/A/S be liable for incidental or consequential damages. This provision is separable from the remainder of this agreement to the extent inconsistent with law. CONSTRUCTION CONTINGENCY: Client recognizes and expects that certain Change Orders may be required to be issued as the result in whole or part of imprecision, incompleteness, errors, omissions, ambiguities, or inconsistencies in the Drawings, Specifications, and other design documentation furnished by the E/A/S or in the other professional services performed or furnished by the E/A/S under this Agreement (“Covered Change Orders”). Accordingly, Client agrees to budget a minimum of five percent (5%) of the total client’s construction contractor’s bid amount(s) for contingencies. DEFECTS IN SERVICE: The Client shall immediately report to the E/A/S any defects or suspected defects in the E/A/S's services of which the Client becomes or should have become aware and allow the E/A/S to take measures to minimize the consequences of such a defect. Failure by the Client to notify the E/A/S shall relieve the E/A/S of the costs of remedying the defects claimed above the sum such remedy would have cost had prompt notification been given when such defects were or should have been first discovered. ILLINOIS REVISED STATUTES COMPLIANCE: The Consultant and he/she and his/her principals have not been barred from signing this Agreement as a result of a violation of Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes). General Terms & Conditions Page 2 of 2 Revised 02/03/2014 TIME OF COMPLETION: The E/A/S will use its best efforts to complete the work by the date indicated in the schedule, but the E/A/S shall incur no liability due to any delay for any reason and the Client’s obligation to pay fees and expenses shall not be affected by any delay. In addition, if any delay increases the cost or time required by the E/A/S to perform its services in an orderly, professional and efficient manner, the E/A/S shall be entitled to a reasonable and equitable adjustment in schedule and/or compensation. OWNERSHIP OF DRAWINGS AND ELECTRONIC INFORMATION: Drawings, tracings, plats, specifications, CADD files, electronic information, and other products produced by the E/A/S may be used in connection with the Client’s presently proposed project, but shall otherwise be the E/A/S’s property and their use for any other project is not authorized. The Client agrees, to the fullest extent permitted by law, to hold harmless and indemnify the E/A/S from and against all claims, liabilities, losses, damages, and costs, including but not limited to attorney’s fees, arising out of or in any way connected with modification, translation, misinterpretation, misuse, or reuse by the Client or others of the machine readable informatio n and data or other electronic data which may be provided by the E/A/S under this Agreement. Contract Documents include both the sealed drawings and the electronic files. If there is a conflict between the two, the sealed drawings will govern. ACCEPTANCE PERIOD: CADD files shall have an acceptance period of 90 days. During this time, the Client can examine the electronic files and verify their correctness. The E/A/S will remedy any errors discovered in the files during this period. Once the acceptance period ends, the Client has accepted the files and takes responsibility for their ongoing maintenance. OPINIONS OF PROBABLE COST: In providing opinions of probable cost, the Client understands that the E/A/S has no control over contractor’s costs or the price of contractor’s labor, equipment or materials, or over the Contractor’s method of pricing, and that the opinions of probable cost provided herein are to be made on the basis of the E/A/S’s qualifications and experience. The E/A/S makes no warranty, expressed or implied, as to the accuracy of such opinions as compared to bid or actual costs. HAZARDOUS ENVIRONMENTAL CONDITIONS: Unless expressly stated in writing, the E/A/S does not provide assessments of the existence or presence of any hazardous or other environmental conditions or environmental contaminants or materials (“Hazardous Environmental Conditions”). Client shall inform the E/A/S of any and all known Hazardous Environmental Conditions before services are provided involving or affecting them. If unknown Hazardous Environmental Conditions are encountered, the E/A/S will notify the Client and, as appropriate, government officials of them. The E/A/S may without liability or reduction or delay of compensation due suspend services on the affected portion of the project until Client takes appropriate action to abate, remediate, or remove the Hazardous Environmental Condition. The E/A/S shall not be considered an “arranger”, “operator”, “generator”, “transporter,” “owner,” or “responsible party” of or with respect to contaminants, materials, or substances: assumes no liability for correction of any Hazardous Environmental Condition; and shall be entitled to payment or reimbursement of expenses, costs, or damages occasioned by undisclosed Hazardous Environmental Conditions. CONSTRUCTION SERVICES: Should the Client provide construction observation or review with either the Client’s representatives or a third party, the E/A/S’s services under this Agreement will be considered to be completed upon completion and submittal of the Final Design or the services outlined in the Scope of Work. It is understood and agreed that if the E/A/S’s Services under this Agreement do not include project observation, or review of the Contractor’s performance, or other construction services, and that such services will be provided by the Client, then the Client assumes all responsibility for interpretation of the Contract Documents and for construction observation or review and waives any claims against the E/A/S that may be in any way connected thereto. AUTHORITY AND RESPONSIBILITY: The E/A/S (1) does not guarantee the actual bids the Client will receive or the work of any Contractor or Subcontractor, (2) has no authority to stop work by any Contractor or Subcontractor, (3) has no supervision or control as to the work or persons doing the work, (4) does not have charge of the work, (5) is not responsible for safety in, on, or about the job site, and (6) does not have any control of the safety or adequacy of any equipment, building component, scaffolding, supports, forms or other work aids. The E/A/S neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor’s failure to finish and perform its work in accordance with the Contract Documents. TERMINATION: This agreement may be terminated by either party on written notice. If terminated by either party (with or without cause), the Client agrees to pay for all services and reimburse all expenses performed or incurred to and including the date written notice of termination is received by either party. DISPUTE RESOLUTION: Any claims or disputes made during design, construction or post-construction between the Client and the E/A/S shall be submitted to non-binding mediation. The Client and the E/A/S agree to include a similar mediation agreement with all Contractors, Subcontractors, Sub consultants, Suppliers and Fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. BINDING EFFECT: This is the entire agreement. It may not be amended except in writing. It shall be binding on both the Client and the E/A/S and their legal representatives, executors, administrators, successors and assigns. INDEMNIFICATION: The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the E/A/S, his or her officers, directors, employees, agents and sub consultants from and against said damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, arising out of or in any way connected with the E/A/S’s providing emergency services under this Agreement, excepting only those damages, liabilities or costs arising directly from the sole negligence or willful misconduct of the E/A/S. FAST TRACK/DESIGN-BUILD AND CONSTRUCTION: In consideration of the benefits to the Client of employing the “fast track” process (in which some of the E/A/S’s design services overlap the construction work and/or are out of sequence with the traditional project performance or delivery method), and in recognition of the inherent risks of fast tracking to the E/A/S which Client accepts, the Client waives all claims against the E/A/S for design changes and modification of portions of the services already constructed due to the Client's decision to employ the fast track process. The Client further agrees to compensate the E/A/S for all Additional Services required to modify, correct, or adjust the Construction Documents and coordinate them in order to meet the Client's Project requirements because of the Client's knowing decision to construct the Project in a fast track manner. RIGHT OF ENTRY: Client shall provide for E/A/S’s right to enter property owned by Client and/or others in order for E/A/S to fulfill the scope of service for this Project. Client understands that use of exploration equipment may unavoidably cause damage, the correction of which is not the responsibility of E/A/S. BURIED UTILITIES: Client shall be responsible for designating the location of all utility lines and subterranean structures within the property lines of the Project. Client agrees to waive any claim against the E/A/S and to defend, indemnify and hold harmless for any claim or liability for injury or loss arising from the E/A/S or other persons encountering utilities or other manmade objects that were not called to the E/A/S’s attention or which were not properly located on the plans furnished to the E/A/S. Client further agrees to compensate the E/A/S for any time or expenses incurred by the E/A/S in defense of any such claim, in accordance with the E/A/S’s standard hourly per diem fee schedule and expense reimbursement policy. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 2 CITY OF GALESBURG COUNCIL LETTER MARCH 15, 2021 AGENDA ITEM: Agreement for professional services for design and engineering of Gravel Pack Well #6 at the Oquawka well field. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and Water Superintendent recommend approval of the agreement for professional services for the design and engineering of Well #6 at the Oquawka well field in the amount of $29,500 plus an estimated $500 for reimbursables from Klingner and Associates, PC. BACKGROUND: The City currently has 4 gravel pack wells and one Ranney Collector Well. The Ranney Well was originally constructed in 1959 and has been rehabilitated several times since then with the most recent rehabilitation completed in 2019. This well can produce in excess of the City’s daily water demand by itself. In the 1970’s the City installed gravel pack wells #1, #2, and #3 to provide a backup water supply to enable the City to take the Ranney Well out of service for maintenance. These gravel pack wells have been rehabilitated numerous times over the years but have reached the end of their design life. Gravel pack #3 was taken out of service two years ago due to not being able to produce sufficiently. Gravel pack wells #1 and #2 were rehabbed last year so they are currently producing satisfactorily at this time but are anticipated to need rehabbed again in 2022. It is planned to retire gravel pack wells #1, #2, and #3 in the next couple of years due to their age. The City has already installed Gravel Pack Well #4 in 2016 and Gravel Pack Well #5 in 2020. It is now proposed to begin the design work for gravel pack well #6. Gravel pack wells #4 and #5 were both installed in the existing well field and connected to existing piping in that location due to the known aquifer location. However, due to the frequency of flooding events, it is advantageous for the City to locate the Gravel Pack Well #6 out of the floodplain up closer to the water treatment plant. In May 2020, the City Council approved a siting study for Gravel Pack Well #6 to investigate drilling a well near the treatment plant. The test well showed adequate water pumping capacity but had a high level of Nitrates that was just under the allowable limits at the location north of the treatment plant, so additional borings were taken just to the west of the existing plant which showed much lower Nitrates levels. It is believed that the location west of the plant will also yield an adequate supply of water based on the borings. The location west of the plant is a lower elevation, but the proposed well is proposed to be constructed above the flood plain. Its close location to the plant will allow it to utilize the backup power from the plant generator which is located outside of the floodplain. The proposed well location will also eliminate the need to access the well house by boat during flood events. The attached location map shows the proposed well location. As part of this agreement, the consultant will prepare bid specs for a 4 inch diameter test well which will be bid out separately by the City. The water quality and pumping characteristics will be checked during the design to make sure this location will be adequate for the permanent Gravel Pack Well #6. Water quality testing will include testing for PFAS in the water as well. \ The 21-4028 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 2 of 2 consultant will prepare formal bid documents and bid out the work for Gravel Pack Well #6. Work under the Gravel Pack Well #6 contract will also include removal and capping of Gravel Pack Well #3 that is no longer in service. BUDGET IMPACT: The Water Division has sufficient funds in their asset account for this work for Gravel Pack Well #6. SUPPORTING DOCUMENTS: 1.Location Map for Gravel Pack Well #6 2. Klingner and Associates, P.C. Professional Service Agreement PROPOSAL FOR: City of Galesburg PROJECT: Gravel Pack 6 - Design DATE: February 25, 2021 I. PROJECT DESCRIPTION/UNDERSTANDING The City of Galesburg has requested that Klingner & Associates, P.C. (Klingner) provide a proposal for civil engineering services to produce construction documents for proposed Gravel Pack 6, based on the previously completed well siting report. Gravel Pack 6 will be located north of the existing well field and the existing water treatment plant in Oquawka, IL. SCOPE OF SERVICES 1. SURVEYING: • Topographical survey of the area in the vicinity of the proposed well location. Data will be collected to produce contours at 1-foot intervals. Establish control for use by Contractor. 2. PLANS AND SPECIFICATIONS • Prepare final plans and specifications with bidding documents for the project. o Prepare specifications for Test Well at Borehole #7 with City to bid Test Well o Analyze New Water Quality Data from Test Well at Borehole #7 o Conduct a meeting with City staff to review Test Well data at Borehole #7 o Well Design per test hole data o Well Pump Sizing per test hole data o Electrical System Design o Design of Well House o Two design review meetings with the City are included. o Prepare an Opinion of Probable Cost. o Prepare Permit Documents and submit to IEPA, IDNR and local agencies o System Integration/SCADA services are not included. 3. BIDDING a. Provide responses to site plan related questions during bidding. b. Prepare addenda as needed. c. Conduct Pre-Bid Meeting and provide meeting notes. d. Attend bid opening. e. Prepare Award Recommendation Letter 4. COMPENSATION: Based on Klingner & Associates understanding of the scope, schedule, and complexities of this project, we offer the following proposed Lump Sum Fees. City of Galesburg Gravel Pack 6 February 25, 2021 Page | 2 FEE BY DISCIPLINE AND PHASE Discipline / Phase Lump Sum PLANS AND SPECIFICATIONS $25,500 BIDDING $4,000 Lump Sum Total: $29,500 5. ADDITIONAL SERVICES The following Additional Services are outside the scope of services as defined above and are to be discussed with the client prior to execution. Additional services, if requested by the client, will be billed hourly unless otherwise specified: • Construction Administration/Testing. • Onsite construction meetings and observations. 6. APPROVAL All work will be performed in accordance with the Klingner & Associates, P.C.’s General Terms and Conditions attached or as mutually modified. The return of a signed copy of this Agreement to Klingner will signify acceptance of this proposal and initiation of our services. February 25, 2021 Mark Lee, P.E. Klingner & Associates, P.C. Date City of Galesburg Date General Terms & Conditions Page 1 of 2 Revised 02/03/2014 GENERAL TERMS AND CONDITIONS DEFINITIONS: The term Client shall be herein interpreted as the person, corporation, or public entity to which this contract is made. The term E/A/S is any division of Klingner & Associates, P.C. providing the professional Engineering, Architectural, or Surveying services. SCOPE OF SERVICES: Services are limited to those specifically listed; they do not include others not set forth or not listed which are expressly excluded from the scope of the E/A/S's services unless separately provided in writing, including but not limited to special inspections and structural tests as defined in Sections 1701 through 1715 of the International Building Code (IBC). The E/A/S assumes no responsibility to perform or provide any services not specifically listed. STANDARD OF PRACTICE: Services performed by the E/A/S under this agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation, expressed or implied, and no warranty or guarantee is included or intended in this agreement, or in any report, opinion, document or o therwise. FIDUCIARY RESPONSIBILITY: The Client confirms that neither the E/A/S nor any of the E/A/S’s subconsultants or subcontractors has offered any fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by the E/A/S or and of the E/A/S’s subconsultants or subcontractors as a consequence or the E/A/S’s entering into this Agreement with the Client. CHANGED CONDITIONS: This Agreement is based on conditions actually known by or disclosed to the E/A/S. If other conditions not originally known or disclosed become known or disclosed, the E/A/S may require a renegotiation of appropriate portions of this Agreement (e.g., compensation or scope of service). INFORMATION PROVIDED BY OTHERS: The Client shall furnish and grant permission to use, at the Client's expense, all information, requirements, reports, data, surveys and instructions as defined in the Scope of Services of this Agreement. The E/A/S may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof without independent verifications or investigation. UNAUTHORIZED CHANGES: In the event the Client, the Client's contractors or subcontractors, or anyone for whom the Client is legally liable makes or permits to be made any changes to any reports, plans, specifications or other construction documents prepared by the E/A/S without obtaining the E/A/S's prior written consent, the Client shall assume full responsibility for the results or consequences of such changes. Therefore the Client waives any claim against the E/A/S and releases the E/A/S from any liability arising directly or indirectly from such unapproved changes whether or not known by the E/A/S. CHANGE ORDERS: The Client agrees not to make any claim directly or indirectly against the E/A/S on the basis of professional negligence, breach of contract, or otherwise with respect to the costs of approved Covered Change Orders unless the costs of such approved Covered Change Orders exceed fifteen percent (15%) of Construction Cost, and then only for an amount in excess of such percentage. For purposes of this paragraph, the cost of Covered Change Orders will not include any costs that Client would have incurred if the Covered Change Order work had been included originally without any imprecision, incompleteness, error, omission, ambiguity, or inconsistency in the Contract Documents and without any other error or omission of the E/A/S related thereto. BETTERMENT: If, due to the E/A/S's negligence, a required item or component of the Project is omitted from the E/A/S's construction documents, the E/A/S shall not be responsible for paying the cost required to add such item or component to the extent that such item or component would have been required and included in the original construction documents. In no event will the E/A/S be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project. COMPENSATION METHODS: The “Lump Sum” method includes compensation for the E/A/S’s services and services of outside the E/A/S’s, if any. Appropriate amounts will be incorporated in the Lump Sum to account for labor, overhead, profit and may or may not include Reimbursable Expenses. The “Standard Hourly Rate” method is an amount equal to the cumulative hours charged per each classification of employee, times a current Standard Hourly Rate (revised annually on July 1st) for each applicable billing classification for all services performed on a Specific Project , plus Reimbursable Expenses and outside the E/A/S charges, if any. The “Payroll Cost Times Multiplier” method is an amount equal to the cumulative hours charged per each classification of employee, times a specified multiplier of the employee’s payroll cost. The “Payroll Cost” is defined as the salary and wage of an employee plus the cost of customary and statutory benefits including, but not necessarily limited to, social security contributions, unemployment, health, sick leave, vacation, workers' compensation, incentive and holiday pay applicable thereto. "Reimbursable Expenses" means the actual expenses incurred directly or indirectly in connection with the work including but not limited to the following: transportation and subsistence, telephone and media expenses, reproduction or printing, computer time, and outside the E/A/Ss. PAYMENT: The E/A/S may bill for its services and expenses monthly, based on the proportion of the actual work completed at the time of billing. Payment of bills is due within fifteen (15) calendar days from the date billed. If not paid within 30 calendar days, the Client agrees to additionally pay interest at the rate of one percent (1%) per month on the unpaid balance, or the maximum rate of interest permitted by law, whichever is less. In addition, the Client agrees to pay attorney fees, cost and collection expenses if incurred by the E/A/S to obtain payment. Any claim for payment will be brought in Adams County, Illinois. RISK ALLOCATION: The E/A/S’s liability to the Client for injury or damage to persons or property arising out of work performed for the Client and for which liability may be found to rest upon the E/A/S, other than for professional errors, omissions or negligence will be limited to the E/A/S’s general liability insurance coverage of $1,000,000.00. LIMITATION OF LIABILITY: For any damage on account of professional errors, omissions or negligence will be limited to $100,000.00 or the fee, whichever is less. In no event shall the E/A/S be liable for incidental or consequential damages. This provision is separable from the remainder of this agreement to the extent inconsistent with law. CONSTRUCTION CONTINGENCY: Client recognizes and expects that certain Change Orders may be required to be issued as the result in whole or part of imprecision, incompleteness, errors, omissions, ambiguities, or inconsistencies in the Drawings, Specifications, and other design documentation furnished by the E/A/S or in the other professional services performed or furnished by the E/A/S under this Agreement (“Covered Change Orders”). Accordingly, Client agrees to budget a minimum of five percent (5%) of the total client’s construction contractor’s bid amount(s) for contingencies. DEFECTS IN SERVICE: The Client shall immediately report to the E/A/S any defects or suspected defects in the E/A/S's services of which the Client becomes or should have become aware and allow the E/A/S to take measures to minimize the consequences of such a defect. Failure by the Client to notify the E/A/S shall relieve the E/A/S of the costs of remedying the defects claimed above the sum such remedy would have cost had prompt notification been given when such defects were or should have been first discovered. ILLINOIS REVISED STATUTES COMPLIANCE: The Consultant and he/she and his/her principals have not been barred from signing this Agreement as a result of a violation of Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes). General Terms & Conditions Page 2 of 2 Revised 02/03/2014 TIME OF COMPLETION: The E/A/S will use its best efforts to complete the work by the date indicated in the schedule, but the E/A/S shall incur no liability due to any delay for any reason and the Client’s obligation to pay fees and expenses shall not be affected by any delay. In addition, if any delay increases the cost or time required by the E/A/S to perform its services in an orderly, professional and efficient manner, the E/A/S shall be entitled to a reasonable and equitable adjustment in schedule and/or compensation. OWNERSHIP OF DRAWINGS AND ELECTRONIC INFORMATION: Drawings, tracings, plats, specifications, CADD files, electronic information, and other products produced by the E/A/S may be used in connection with the Client’s presently proposed project, but shall otherwise be the E/A/S’s property and their use for any other project is not authorized. The Client agrees, to the fullest extent permitted by law, to hold harmless and indemnify the E/A/S from and against all claims, liabilities, losses, damages, and costs, including but not limited to attorney’s fees, arising out of or in any way connected with modification, translation, misinterpretation, misuse, or reuse by the Client or others of the machine readable informatio n and data or other electronic data which may be provided by the E/A/S under this Agreement. Contract Documents include both the sealed drawings and the electronic files. If there is a conflict between the two, the sealed drawings will govern. ACCEPTANCE PERIOD: CADD files shall have an acceptance period of 90 days. During this time, the Client can examine the electronic files and verify their correctness. The E/A/S will remedy any errors discovered in the files during this period. Once the acceptance period ends, the Client has accepted the files and takes responsibility for their ongoing maintenance. OPINIONS OF PROBABLE COST: In providing opinions of probable cost, the Client understands that the E/A/S has no control over contractor’s costs or the price of contractor’s labor, equipment or materials, or over the Contractor’s method of pricing, and that the opinions of probable cost provided herein are to be made on the basis of the E/A/S’s qualifications and experience. The E/A/S makes no warranty, expressed or implied, as to the accuracy of such opinions as compared to bid or actual costs. HAZARDOUS ENVIRONMENTAL CONDITIONS: Unless expressly stated in writing, the E/A/S does not provide assessments of the existence or presence of any hazardous or other environmental conditions or environmental contaminants or materials (“Hazardous Environmental Conditions”). Client shall inform the E/A/S of any and all known Hazardous Environmental Conditions before services are provided involving or affecting them. If unknown Hazardous Environmental Conditions are encountered, the E/A/S will notify the Client and, as appropriate, government officials of them. The E/A/S may without liability or reduction or delay of compensation due suspend services on the affected portion of the project until Client takes appropriate action to abate, remediate, or remove the Hazardous Environmental Condition. The E/A/S shall not be considered an “arranger”, “operator”, “generator”, “transporter,” “owner,” or “responsible party” of or with respect to contaminants, materials, or substances: assumes no liability for correction of any Hazardous Environmental Condition; and shall be entitled to payment or reimbursement of expenses, costs, or damages occasioned by undisclosed Hazardous Environmental Conditions. CONSTRUCTION SERVICES: Should the Client provide construction observation or review with either the Client’s representatives or a third party, the E/A/S’s services under this Agreement will be considered to be completed upon completion and submittal of the Final Design or the services outlined in the Scope of Work. It is understood and agreed that if the E/A/S’s Services under this Agreement do not include project observation, or review of the Contractor’s performance, or other construction services, and that such services will be provided by the Client, then the Client assumes all responsibility for interpretation of the Contract Documents and for construction observation or review and waives any claims against the E/A/S that may be in any way connected thereto. AUTHORITY AND RESPONSIBILITY: The E/A/S (1) does not guarantee the actual bids the Client will receive or the work of any Contractor or Subcontractor, (2) has no authority to stop work by any Contractor or Subcontractor, (3) has no supervision or control as to the work or persons doing the work, (4) does not have charge of the work, (5) is not responsible for safety in, on, or about the job site, and (6) does not have any control of the safety or adequacy of any equipment, building component, scaffolding, supports, forms or other work aids. The E/A/S neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor’s failure to finish and perform its work in accordance with the Contract Documents. TERMINATION: This agreement may be terminated by either party on written notice. If terminated by either party (with or without cause), the Client agrees to pay for all services and reimburse all expenses performed or incurred to and including the date written notice of termination is received by either party. DISPUTE RESOLUTION: Any claims or disputes made during design, construction or post-construction between the Client and the E/A/S shall be submitted to non-binding mediation. The Client and the E/A/S agree to include a similar mediation agreement with all Contractors, Subcontractors, Sub consultants, Suppliers and Fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. BINDING EFFECT: This is the entire agreement. It may not be amended except in writing. It shall be binding on both the Client and the E/A/S and their legal representatives, executors, administrators, successors and assigns. INDEMNIFICATION: The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the E/A/S, his or her officers, directors, employees, agents and sub consultants from and against said damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, arising out of or in any way connected with the E/A/S’s providing emergency services under this Agreement, excepting only those damages, liabilities or costs arising directly from the sole negligence or willful misconduct of the E/A/S. FAST TRACK/DESIGN-BUILD AND CONSTRUCTION: In consideration of the benefits to the Client of employing the “fast track” process (in which some of the E/A/S’s design services overlap the construction work and/or are out of sequence with the traditional project performance or delivery method), and in recognition of the inherent risks of fast tracking to the E/A/S which Client accepts, the Client waives all claims against the E/A/S for design changes and modification of portions of the services already constructed due to the Client's decision to employ the fast track process. The Client further agrees to compensate the E/A/S for all Additional Services required to modify, correct, or adjust the Construction Documents and coordinate them in order to meet the Client's Project requirements because of the Client's knowing decision to construct the Project in a fast track manner. RIGHT OF ENTRY: Client shall provide for E/A/S’s right to enter property owned by Client and/or others in order for E/A/S to fulfill the scope of service for this Project. Client understands that use of exploration equipment may unavoidably cause damage, the correction of which is not the responsibility of E/A/S. BURIED UTILITIES: Client shall be responsible for designating the location of all utility lines and subterranean structures within the property lines of the Project. Client agrees to waive any claim against the E/A/S and to defend, indemnify and hold harmless for any claim or liability for injury or loss arising from the E/A/S or other persons encountering utilities or other manmade objects that were not called to the E/A/S’s attention or which were not properly located on the plans furnished to the E/A/S. Client further agrees to compensate the E/A/S for any time or expenses incurred by the E/A/S in defense of any such claim, in accordance with the E/A/S’s standard hourly per diem fee schedule and expense reimbursement policy. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: CSG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER MARCH 15, 2021 AGENDA ITEM: First Amendment to Agreement to Provide Animal Control Services SUMMARY RECOMMENDATION: The City Manager and City Attorney / Director of Administrative Services recommend approval of the First Amendment to the Agreement with Prairieland Animal Welfare Center to provide animal control services. BACKGROUND: The current agreement with Prairieland Animal Welfare Center (PAWC) to provide animal control services is scheduled to expire on March 31, 2021. The First Amendment to the Agreement provides for a one year extension of the animal control contract, with all other components of the contract remaining the same. Due to the short-time frame before expiration, the First Amendment to the Contract to provide for a one year extension is recommended. BUDGET IMPACT: The annual cost of $248.376.00 has been budgeted in Contracts and Subsidies. SUPPORTING DOCUMENTS: 1.First Amendment to Agreement to Provide Animal Control Services 21-4029 FIRST AMENDMENT TO AGREEMENT TO PROVIDE ANIMAL CONTROL SERVICES This First Amendment to the Agreement to Provide Animal Control Services dated March 21, 2016, by and between the City of Galesburg (“CITY”), an Illinois home rule municipal corporation, and Prairieland Animal Welfare Center (“PAWC) an Illinois not-for- profit corporation is entered into as of the _____ date of March, 2021. RECITALS WHERAS, the City of Galesburg (“City) and Prairieland Animal Welfare Center (“PAWC) are parties to an agreement dated March 21, 2016; and WHEREAS, the Agreement is scheduled to expire on March 31, 2021; and WHEREAS, the parties mutually wish to extend this contract for a period of one year: NOW, THEREFORE, in consideration of the mutual agreements and covenants set forth hereinafter and in the Agreement, the parties agree as follows: 1. The section of the Agreement entitled “Terms of Agreement; Payment” is amended to add the following: 5. The Parties agree that the Agreement shall be extended for a one year period beginning April 1, 2021 and concluding March 31, 2022. The cost paid to PAWC for services during this period shall be $248,376.00. 2. Except as provided in this First Amendment, the Agreement remains in full force and effect. 3. This First Amendment will be governed by and interpreted in accordance with the laws of the State of Illinois. 4. This First Amendment may be executed in two counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same instrument. Intending to be legally bound, the Parties have caused this First Amendment to be executed and delivered as of the First Amendment Execution Date first written above. CITY OF GALESBURG, IL By: _________________________________ John Pritchard, Mayor ATTEST: ________________________________ Kelli Bennewitz, City Clerk PRAIRIELAND ANIMAL WELFARE CENTER By: _________________________________ _________________________________ Printed Name & Title ATTEST: ________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TOE Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 15, 2021 AGENDA ITEM: Approval to replace Galesburg Municipal Airport septic tank. SUMMARY RECOMMENDATION: The City Manager and Director of Parks & Recreation recommend that the City Council approve the quote in the amount of $23,000.00 from Bailey Excavating Inc. to replace the septic tank at the Galesburg Municipal Airport. BACKGROUND: While emptying the septic tank, the contractor noticed significant deterioration to the tank once it was emptied. The contractor notified Park staff who investigated and determined a new septic tank is needed. Staff requested three quotes from local companies and received quotes from the following: Bailey Excavating Inc. $23,000.00 Lambasio $28,910.00 After receiving quotes to replace the septic tank, City staff were informed by employees of Jet Air that there may be a crack in the septic line from the Jet Air buildings to the septic tank. As staff recommends Bailey Excavating Inc. replace the septic tank, staff further recommends getting a quote from Bailey Excavating Inc. to scope the septic line and repair any damage found assuming the quotes are reasonable. Staff will provide the City Council with a memo regarding the additional expenses that may be incurred to find and repair any damage to the septic lines. BUDGET IMPACT: There are sufficient funds budgeted in Utility Tax (059) for this project. SUPPORTING DOCUMENTS: 1. Quote from Bailey Excavating Inc. 2. Quote from Lambasio 21-4030 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TOE Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER MARCH 15, 2021 AGENDA ITEM: Purchase of golf simulator SUMMARY RECOMMENDATION: The City Manager, and Director of Parks and Recreation recommend purchasing a golf simulator from Mark Kleine and aboutGolf. BACKGROUND: Iron Spike purchased two golf simulators from aboutGolf in 2016 for a total of $106,547.00. Mr. Kleine/Iron Spike would like to sell the golf simulators at this time. City staff inquired about the cost of the simulator as adding a golf simulator for an affordable price would add another element of indoor recreation provided by the Parks and Recreation Department of the City. Mr. Kleine has offered one golf simulator to the City at a sale price of $10,000. This would include all the equipment and electronics for the one simulator. After talking to aboutGolf, the company indicated there may be additional costs as the simulator was custom made for the Iron Spike due to the configuration. These additional costs could total $6,000. Installation cost is approximately $4,300. A three-year subscription for the golf software would cost $3,825 which is a 15% discount from the $1,500 annual cost each year for three years. The golf simulator would be installed in the activity room inside Hawthorne Gym. The golf simulator would be rented out on an hourly basis. In addition, staff are working on possibly offering golf lessons and using the simulator for future recreation programs. BUDGET IMPACT: This overall project would not exceed $24,125.00 with the golf software being spread over three years. This project would be paid for out of Recreation Fund Balance. SUPPORTING DOCUMENTS: 1. None 21-4031 TOWN OF THE CITY OF GALESBURG Date:March 15, 2021 Agenda Number:21-9005 TOWN FUND $6,029.17 GENERAL ASSISTANCE FUND $4,339.88 IMRF FUND SOCIAL SECURITY/MEDICARE FUND LIABILITY FUND AUDIT FUND TOTAL $10,369.05 TRUSTEE LETTER TOWN OF THE CITY OF GALESBURG MARCH 15, 2021 AGENDA ITEM:Agenda for the Annual Town Meeting to be held Tuesday, April 13, 2021, at 6:00 p.m., 55 West Tompkins Street – Galesburg City Hall, Erickson Conference Room.. SUMMARY RECOMMENDATION:It is recommended by the Township Supervisor and Township Clerk that the agenda for the Annual Town Meeting is approved as presented. BACKGROUND:60 ILCS 1/30-10 states the time and place of holding an annual township meeting and provides that the Township Board at their prior meeting shall approve the agenda. Notice shall be given by the Town Clerk by posting written or printed notices in three of the most public places in the township at least fifteen days before the meeting and published in at least one newspaper. Due to continued COVID-19 safety concerns, members of the public will be given an option to call in and attend the meeting. The Town Clerk will post notice at City Hall, the Township and Knox County Assessor’s offices, the Knox County Courthouse and the Galesburg Public Library. Notice will also be published in the Galesburg Register-Mail. BUDGET IMPACT:There is no budget impact. SUPPORTING DOCUMENTS: 1. Agenda Prepared by: KRB Page 1 of 1 21-9006 ANNUAL TOWN MEETING THE TOWN OF THE CITY OF GALESBURG Tuesday, April 13, 2021 6:00 p.m. 55 West Tompkins Street - Galesburg City Hall, Erickson Conference Room Members of the public may attend the Annual Town Meeting by calling 309/344-2130 and entering access code 5555. For questions, concerns or issues please call 309/345-3610. Citizens can submit public comments in advance of the meeting by emailing kbennewi@ci.galesburg.il.us. Comments must be received one hour prior to the posted start time of the meeting to be addressed. 1.Call to Order - Town Clerk 2.Election - Town Moderator 3.Administer the Oath of Office to Town Moderator 4.Minutes of the Annual Town Meeting held April 9, 2019 5.Town Clerk to present: a)Notice of the Annual Town Meeting - Proof of Publication b)Posting of the notices of the meeting. The same will be made part of the permanent records of the meeting. 6.Town Clerk to present the Annual Reports of the Supervisor of the Town of the City of Galesburg 7.Motion to accept the Supervisors report and place on file as part of the permanent record. 8.Motion to accept the Audit Report for the year ended December 31, 2019, by Blucker, Kneer & Associates, Certified Public Accountants, Galesburg, Illinois. 9.Additional Business 10.Public Comment 11.Adjournment