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10182021 City Council Packet ext(1)
Administration 55 West Tompkins Street Galesburg, IL 61401 CITY OF GALESBURG Illinois, USA October 18 City Council Agenda __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 2 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers October 18, 2021 Members of the public who would prefer to view Galesburg City Council meetings remotely, can view the council meetings on Comcast channel 7 or stream the meeting live on the City’s website. 5:25 p.m. Public Hearing Closeout of DCEO Downstate Small Business Stabilization Grant for Formal Wear of Galesburg, Inc. 5:30 p.m. Proclamation National Manufacturing Month 5:35 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from October 4, 2021 Consent Agenda #2021-20 21-4098 Approve Highway Authority Agreement (HAA) Amendment for 390 E. Simmons Street 21-5018 Receive Schedule of Rates for American Ferrier LLC 21-8019 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 21-1026 Ordinance Zoning map amendment to go from Institutional (I) to Neighborhood Business (B1) at 387 E Grove St (Final Reading) 21-1027 Ordinance Ordinance Amendment to allow community gardening in the Institutional (I) zoning district (Final Reading) 21-1028 Ordinance Ordinance to restrict parking on S. Seminary Street (Final Reading) 21-1029 Ordinance Establish a Class C-2 Liquor License (First Reading) 21-1030 Ordinance Designate Grove St. at Olive St. a stop intersection (First Reading) 21-1031 Ordinance An Ordinance Authorizing and Approving the Issuance and Sale of Not to Exceed $45,000,000 City of Galesburg, Knox County, Illinois, Revenue Bonds, Series 2021 (Knox College Project), in One or More Series, Taxable or Tax-exempt, of the City of Galesburg, Knox County, Illinois; and Concerning Certain Related Matters (First Reading) 21-1032 Ordinance An ordinance pertaining to amusement taxes for the City of Galesburg (First Reading) __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 2 Bids, Petitions and Communications 21-3021 Bid Watermain materials 21-3022 Bid City Hall data cable plant replacement Public Comment City Manager’s Report A. October TAC Report Miscellaneous Business (Agreements, Approvals, Etc.) 21-4099 Approve Strategic Planning Services Town Business 21-9022 Bills Closing Comments 3 Adjournment Vision Statement “The City of Galesburg will be a dynamic community featuring a full range of public amenities to serve a diverse citizenry. The City Council will play a pro-active role in providing leadership to its citizens, neighborhoods, and other public bodies and enact policies which ensure the existence of a broad based economy.” CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 3 CITY COUNCIL MEETING City Manager’s Report October 18, 2021 CONSENT AGENDA #2021-20 Item 21-4098 Highway Authority Agreement Amendment Staff recommends approval of a Highway Authority Agreement (HAA) Amendment for the right of way on South Seminary Street and East Simmons Street adjacent to 390 East Simmons Street. After approval by the Council, the HAA was sent to the Illinois Environmental Protection Agency (IEPA) for their approval. They reviewed the borings and data submitted for the site and have revised the hazard zone to be slightly larger than the original exhibit included in the HAA. There is no significant change to the boundaries except they extend a little farther down Seminary Street and Simmons Street. Item 21-5018 Schedule of Rates from American Ferrier LLC The updated schedule of rates from American Ferrier, LLC is attached to be received and placed on file with the City Clerk’s Office. Item 21-8019 Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item 21-1026 Zoning Map Amendment at 387 E. Grove Street (Final Reading) The Development Review Committee recommends approval of a Zoning Map Amendment from I, Institutional to B1, Neighborhood Business, at 387 E Grove Street and the parking lot to the south (across E. Grove Street). The Planning and Zoning (P&Z) Commission held the required public hearing during their September 21, 2021, meeting and a motion was made to approve, but the item died on the floor due to a lack of a second. Staff concur with the Development Review Committee’s recommendation. The building has been vacant since about 2013. FHP&D Properties, Ryan Frakes, is proposing to purchase the property and has requested a zoning amendment from I, Institutional to B1, Neighborhood Business in order to operate an indoor climate controlled storage (mini self-service) business in the northern portion of the building. There will be approximately 23 small units, all units will be inside the existing brick building. Customers would park in the lot on the north side of the building and enter on the north side of the building. The south portion of the building would be available for lease for office space. Item 21-1027 Allow Community Gardening in Institutional Districts (Final Reading) The Planning and Zoning Commission recommends approval of an amendment to the Community Garden ordinance to allow Community Gardens in the Institutional (I) zoning district. Staff concur with this recommendation. The current Community Garden ordinance was approved on May 3, 2010. The ordinance allows Community Gardens or private gardens as a primary use on a vacant lot if it meets the conditions of Section 152.118. This is applicable to the Estate Residential (ER), Single Family (R1A, R1B and R1C) zoning districts. The proposed amendment would now include CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 3 allowing Community Gardens in the Institutional zoning district. The amendment would also exempt any Community Garden that is maintained by the United States of America, State of Illinois, any unit of local government, primary school, secondary school or college. Item 21-1028 Restrict Parking on South Seminary Street (Final Reading) Staff recommends approval of an ordinance to restrict parking on both sides of S. Seminary Street from Berrien Street to the south corporate limits. The project to reconstruct S. Seminary Street from Fifth Street to Berrien Street is nearing completion. The design for the newly constructed roadway includes two 14-foot-wide shared lanes that can accommodate both vehicle and bicycle traffic. In the design phase of the project, it was determined that bicycle accommodations should be made due to the type of street, amount of traffic, and the number of bicycle generators in the project vicinity. In order to provide the two shared lanes for both vehicles and bicyclists, parking must be restricted on both sides of S. Seminary Street between Berrien Street and Fifth Street. Item 21-1029 Establish a Class C-2 Liquor License (First Reading) Staff recommends amending Section 113.043(C) of Chapter 113 of the Galesburg Municipal Code to establish a Class C-2 liquor license. The City was contacted by a business who wants to construct a building that would house an approximate 11,000 to 15,000 square foot retail liquor store and a 1,000 to 1,200 square foot bar and gaming area with an outdoor patio. The new license requires that the retail side be a minimum of 10,000 square feet and any attached bar must have a minimum of 1,000 square feet with seating for 10 people. Item 21-1030 Designate Grove Street at Olive Street a Stop Intersection (First Reading) Staff recommends approval an ordinance to replace the existing yield signs on Grove Street at Olive Street with stop signs. Upon review of the intersection, the Traffic Advisory Committee noted that visibility is restricted to the north and south of Grove Street at Olive Street due to trees, bushes, and structures. Due to these visibility restrictions, stop signs are recommended to be installed instead of the current yield signs. Item 21-1031 Knox College Bond Issuance (First Reading) Staff recommends approval of a bond ordinance for a Knox College project. Knox has requested that the City assist them in the issuance of bonds to refinance existing debt and undertake additional capital projects. The City previously assisted Knox College with issuance of Series 1996 and Series 1999 Bonds, which are part of the debt being refinanced by this new bond issuance. Issuance of debt for a private, not for profit institution of higher learning is a valid exercise of the City’s home rule authority. The new bond ordinance authorizes the issuance of up to $45,000,000. The City has no liability or obligation associated with repayment of the bonds nor any control over the use of the proceeds. The City will be paid an issuance fee associated with this project in the amount of $25,000. Knox College will also pay the fees incurred by the City’s bond counsel and financial advisor per agreement between the parties. Item 21-1032 Push Tax on Playing Video Gaming Terminals (First Reading) Staff recommends approval of an ordinance establishing an amusement push tax on video gaming terminals. The tax of one cent ($.01) is imposed on the player each time they initiate the simulation provided by the video gaming terminal. While the tax is imposed on the player, responsibility for collection of the tax is the responsibility of the terminal operator. Staff have reviewed the gaming CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 3 reports generated by the Illinois Gaming Board for Galesburg. Based on the revenues generated in 2021, staff estimate the annual revenue generated by this tax at $300,000 - $400,000. BIDS, PETITIONS AND COMMUNICATIONS Item 21-3021 Watermain Materials Staff recommends that the City Council reject all the bids for water main materials for Frank Street. The City of Galesburg Water Division plans to replace the old water main on Frank Street from Henderson Street to Hawkinson Avenue due to the numerous main breaks that have occurred on this line. Two bids were received for the materials needed for this project. The pricing is almost 2.5 times higher than the pricing received in 2017 on a similar sized project, most likely due to a shortage of PVC pipes across the country. Some of the materials in the bid won’t be available in time to construct the project this fall as originally planned. Since the pricing is so high and the work won’t be able to be done until the Spring due to the shortage of materials, City staff recommend rejecting all of the bids and rebidding the materials in the Spring. By waiting, this will give manufacturers an opportunity to catch up over the winter so that prices might be lower in the Spring. Item 21-3022 City Hall Data Cable Plant Replacement Staff recommends approval of the bid from Tech Solutions in the amount of $133,790.00 for replacement of the City Hall data cable plant. The current cable plant was installed in 2000 and consists of the wire that connects each device back to the core network in the computer room or in a network cabinet located on that level of the building. This new cable plant will consist of Cat6a cable which is rated to handle much faster data speeds for current and future needs. In addition to faster speeds this project will provide an update of the cable, layout, and design of the cable plant. There are sufficient funds in the Computer Replacement Program for this purchase. CITY MANAGER’S REPORT A. October TAC Report MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 21-4099 Strategic Planning Services Staff recommends approval of the proposal submitted by Managing Results, LLC to provide strategic planning services for the City of Galesburg. The scope of work includes review of existing city documents, interviews with key city leaders, facilitated group discussions, a strategic planning retreat, and preparation of a draft strategic plan document. The fee for the service is a total not to exceed amount of $30,950, which is broken down by task in the attached agreement. Six companies provided proposals for this service, with Managing Results providing the proposal and experience which most closely match with the City’s goals and objectives. TOWN BUSINESS Item 21-9022 Town Bills Respectfully submitted, Todd Thompson City Manager Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois October 4, 2021 5:30 p.m. Proclamation: Physical Therapy Month Called to order by Mayor Peter Schwartzman at 5:30 p.m. Roll Call #1:Present:Mayor Peter Schwartzman,Council Members Bradley Hix,Kevin Wallace, Dwight White,Jaclyn Smith-Esters,Sarah Davis,and Larry Cox,7.Absent:Council Member Wayne Dennis, 1. Also Present: City Manager Todd Thompson and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present. The Pledge of Allegiance was recited. Bonnie Ericson gave the invocation. Council Member White moved,seconded by Council Member Smith-Esters,to approve the minutes of the City Council’s regular meeting from September 20, 2021. Roll Call #2: Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Council Member Dennis, 1. Chairman declared motion carried. CONSENT AGENDA #2021-19 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 21-2026 Approve Resolution 21-23 ceding the City ’s 2021 private activity bonding authority to the Quad Cities Regional Economic Development Authority. 21-2027 Approve Resolution 21-24 authorizing the transfer of $40,000 from the Tax Increment Financing (TIF)District II fund to the TIF IV fund to provide redeveloper assistance on a building at 56 South Kellogg Street. 21-2028 Approve Resolution 21-25 authorizing the transfer of $18,709.56 from the TIF II fund to the TIF IV fund to provide redeveloper assistance on a building at 143 East Main Street. October 4, 2021 Page 1 of 7 21-2029 Approve Resolutions 21-26 and 21-27 authorizing the transfer of $279,417.95 from the TIF I and II funds to the TIF IV fund for the installation of ornamental street lighting on both sides of Main Street between Cedar Street and Academy Street. 21-5016 Receive the Firefighters’Pension Fund Compliance Report for the fiscal year ended December 31, 2020. 21-5017 Receive the Police Pension Fund Compliance Report for the fiscal year ended December 31, 2020. 21-8018 Approve bills in the amount of $421,084.10 and advance checks in the amount of $469,004.88. Council Member Cox moved,seconded by Council Member Smith-Esters,to approve Consent Agenda 2021-19. Roll Call #3: Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Council Member Dennis, 1. Chairman declared motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 21-1023 Council Member Davis moved,second by Council Member Cox,to approve Special Ordinance 21-606 on final reading for the donation of City-owned property to the west of the current Rheinschmidts building located at 876 West Main Street to the Galesburg Community Foundation for the River Bend Food project.This ordinance would also remove this property, also known as Graham Park, from the list of City parks. Roll Call #4: Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Council Member Dennis, 1. Chairman declared motion carried. 21-1024 Council Member Smith-Esters moved,seconded by Council Member White,to approve Special Ordinance 21-607 on final reading authorizing the purchase of the following properties from the Knox County Trustee at $823 per property.Any usable homes on these parcels would be inspected by Community Development and a list of repairs compiled. 1.84 Blaine Avenue 2.471 North Cherry Street 3.1465 Willard Street October 4, 2021 Page 2 of 7 4.49 West North Street 5.772 Ella Street 6.89 Arnold Street 7.586 West South Street 8.383 Jefferson Street 9.440 West South Street 10.324 South Henderson Street Roll Call #5: Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Council Member Dennis, 1. Chairman declared motion carried. 21-1025 Council Member Smith-Esters moved,seconded by Council Member Davis,to approve Ordinance 21-3648 on final reading to amend Traffic Appendix AA of Chapter 78 of the Galesburg Municipal Code to designate a loading zone on the west side of Prairie Street in front of 140 South Prairie Street. Roll Call #6: Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Council Member Dennis, 1. Chairman declared motion carried. 21-1026 Ordinance on first reading approving a Zoning Map amendment from I,Institutional to B1, Neighborhood Business,for the property located at 387 East Grove Street and the parking lot to the south (across East Grove Street).Ryan Frakes,petitioner,stated that the parking lot would be used for overflow office staff parking. Council Member Hix stated that he supports the project and is a good use of an empty building and appreciates the investment put into the community. 21-1027 Ordinance on first reading amending Section 152.073 of the Galesburg Municipal Code to allow Community Gardens in the Institutional (I) zoning district. 21-1028 Ordinance on first reading amending Traffic Appendix R of Chapter 77 of the Galesburg Municipal Code to restrict parking on both sides of South Seminary Street from Berrien Street to the south of the corporate limits. BIDS, PETITIONS, AND COMMUNICATIONS 21-3020 October 4, 2021 Page 3 of 7 Council Member Cox moved,seconded by Council Member Davis,to approve the bid from Oberlander Electric Company in the amount of $512,384.45 for ornamental street lighting on both sides of Main Street between Cedar and Academy Streets.City Manager Thompson noted that the City would be willing to partner with those wanting to improve this area. Roll Call #7: Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Council Member Dennis, 1. Chairman declared motion carried. PUBLIC COMMENT Kelly Gillespie asked the Mayor for assistance with noise from his neighbor.Chief Idle gave Mr. Gillespie his card to contact him about the issue.Mr.Gillespie also stated that South Street, near Knox College,is in need of additional lighting,as well as near the new Whitcomb Art Center. Jerry Ryberg addressed the Council regarding an ordinance he drafted for Galesburg based on one from Santa Cruz,California.The ordinance is regarding the decriminalization of microdoses of psilocybin found in some mushrooms and other entheogenic plants. C.C.Wilcox addressed the council and spoke in support of the rezoning of 387 East Grove Street. He stated that Mr.Frakes is his cousin but he has had business dealings with him before and that they are supportive of the rehabilitation of properties in Galesburg.He is looking forward to making the community look better. He thanked the City Council for their willingness to serve. CITY MANAGER’S REPORT City Manager Thompson reported that the City is selling retired City vehicles through an online auction.The available vehicles are currently posted,and the auction will run until October 26, 2021.The auction is hosted by PurpleWave Auction,and a link to the auction is available on the City ’s website.All questions or requests for information regarding the vehicles should be directed to PurpleWave Auction. MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Council Member Smith-Esters moved,seconded by Council Member Cox,to reconsider agenda item 21-4089. Roll Call #8: Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Council Member Dennis, 1. Chairman declared motion carried. October 4, 2021 Page 4 of 7 Council Member Smith-Esters moved,seconded by Council Member Hix,to table agenda item 21-4089.Council requested more information regarding the protocol for its location, notification to neighbors, and possibly a picture of the camera and trailer. Roll Call #9: Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Council Member Dennis, 1. Chairman declared motion carried. 21-4096 Council Member Cox moved,seconded by Council Member White,to approve a facade grant for 56 South Kellogg Street in an amount not to exceed the maximum of $80,000 or 50%of the actual final project costs. Roll Call #10: Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Council Member Dennis, 1. Chairman declared motion carried. 21-4097 Council Member Cox moved,seconded by Council Member White,to approve a facade grant for 143 East Main Street in an amount not to exceed the maximum of $80,000 or 50%of the actual final project costs. Roll Call #11: Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Council Member Dennis, 1. Chairman declared motion carried. Council Member Davis moved,seconded by Council Member Cox,that the City Council sit as the Town Board. The motion carried by voice vote. TOWN BUSINESS 21-9021 Trustee Smith-Esters moved,seconded by Trustee Davis,to approve Town bills and warrants be drawn in payment of same. Fund Title Amount Town Fund $2,060.96 General Assistance Fund $2,880.10 IMRF Fund Social Security/Medicare Fund Liability Fund Audit Fund Total $4,941.06 October 4, 2021 Page 5 of 7 Roll Call #12: Ayes:Trustees Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Trustee Dennis, 1. Chairman declared motion carried. Trustee Smith-Esters moved,seconded by Trustee Cox,to resume sitting as the City Council. The motion carried by voice vote. CLOSING COMMENTS Council Member Wallace stated that it was good to see all those attending the meeting who have an interest in the community,which in turn makes our city a better place to live.He also noted that he made a motion in the past to table the camera trailer and noted that Council did receive pictures. Council Member White thanked the City for allowing him to attend the Illinois Municipal League meeting in Chicago.He added that it was a great session and very helpful.He thanked the City and the South Side Task Force for their help with the South Street Block Party. Council Member White attended the 25th Anniversary gathering for the Discovery Depot Children’s Museum and believes it is a gem for our community.He hopes it continues to grow and improve. Council Member Smith-Esters reminded everyone that it is getting darker at night and to be watchful of children. Council Member Davis encouraged residents to look into all the October events that are happening,including free Halloween movies at the Orpheum Theatre.There will also be a performance of Little Shop of Horrors at the Prairie Players Theatre.She reminded everyone that trick or treat hours will be from 5-8 p.m. on the 31st. Council Member Davis reiterated the need for social distancing and wearing masks as well. Council Member Hix thanked Adam Vitale and G&M Distributors for their anniversary party and for being a great business in our community. Mayor Schwartzman presented his Mayor ’s Award to Marte Glass.Glass is a retired critical care nurse,as well as a school nurse,and was also a nurse in the Army Reserves for twenty-four years.She has provided dedicated service to our community for multiple decades,working with soldiers, school children, surgery and intensive care patients. The Mayor stated that the community lost a former firefighter and Fire &Police commissioner, Dave Guenther.Chief Idle noted that Guenther was instrumental in the hiring and promotion processes for the commission and will be greatly missed. October 4, 2021 Page 6 of 7 Mayor Schwartzman restated that he and Council Members White and Smith-Esters attended the IML Conference and were able to participate in many great sessions and get ideas and resources.He also thanked Denise Bradburn,Discovery Depot,for her work at the museum and for her resolve in keeping it open during the tough pandemic times. The Mayor reported that he had the opportunity to tour the Orpheum Theatre and commended Erin Glasnovich for her leadership on the free or low-cost events that are available at the 105 year building. He also recommended that people investigate the weatherization of their homes before the cold weather hits.The Mayor stated that it would be a small investment but that it would save money in the long run.He added that many options are available for a do-it-yourself project but that there are also local vendors who specialize in weatherization. Lastly,the Mayor expressed his appreciation for the Fire Department and the Knox County Health Department in their efforts against COVID-19.He knows that everyone is getting fatigued but reminded people to be cautious but respectful during this time.He also implored for everyone to get the flu shot and the vaccine. There being no further business,Council Member Cox,seconded by Council Member White,to adjourn the regular meeting at 6:32 p.m. Roll Call #13: Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:Council Member Dennis, 1. Chairman declared motion carried. Peter D. Schwartzman, Mayor Kelli R. Bennewitz, City Clerk October 4, 2021 Page 7 of 7 WHEREAS, manufacturing has historically represented one of the largest sectors in the Illinois economy, and today contributes hundreds of billions of dollars in economic output annually; powering Illinois’ position as a top five exporter in the nation with Illinois-made goods found worldwide enriching the lives of the global population; and WHEREAS, more than 18,000 manufacturers call Illinois home and provide employment for more than 550,000 of our family and neighbors; and WHEREAS, Illinois has reached significant milestones towards overcoming COVID-19, thanks in large part to the heroic efforts of nearly 1,500 manufacturers and distributors who came forward to provide the state of Illinois with critically indispensable supplies and protective equipment needed by frontline medical and public safety personnel, developed life-saving medicines and diagnostic tools, and took extraordinary steps to ensure our food supply remained safe and plentiful; and WHEREAS, by working together, manufacturers, educational institutions, state agencies, industry associations, and the public workforce system can collaboratively enhance the skills of the state’s manufacturing labor force, connect today’s youth with tomorrow’s advanced manufacturing careers, and develop successful apprenticeship frameworks to ensure the ongoing prosperity of Illinois’ manufacturing ecosystem; and WHEREAS, the State of Illinois has taken concerted steps to boost access to workforce training statewide to further increase diversity of the manufacturing industry through new programs such as: the Downstate Manufacturing Training Academies established with community college partners in the Central and Southern Illinois regions, the Apprenticeship Tax Credit program designed to build a pipeline of trained talent, and increased funding for Local Workforce Agencies; and WHEREAS, notwithstanding the urgent demand for new talent, Illinois continues to attract major new capital investment from leading worldwide manufacturers, including major investments and hiring from scores of companies during 2020 alone; and WHEREAS, we recognize with deep appreciation the vital role of manufacturing in every Illinois community and its ongoing contributions to our economy; and WHEREAS, Manufacturing Month is an opportunity for employers, employees, students, educators, and all residents to celebrate the contributions manufacturers make every day to enhance the culture, pride and success of our communities in Illinois -- Illinois’ manufacturers continue to grow and thrive in Illinois, and we will continue to support and highlight their talented workforce as they innovate and showcase emerging technologies and career pathways here in Illinois. NOW THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby proclaim October 2021 as: “MANUFACTURING MONTH” and encourage local collaborative efforts to encourage entry into well-paying, advanced manufacturing careers, to attract new investment in our communities, and to enhance the industry’s overall value to Illinois and our economy. Dated this 18th day of October 2021. _______________________________________ Mayor Peter D. Schwartzman ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER OCTOBER 18, 2021 AGENDA ITEM: Highway Authority Agreement (HAA) Amendment for the right of way on South Seminary Street and East Simmons Street adjacent to 390 East Simmons Street. SUMMARY RECOMMENDATION: The City Manager, City Attorney, and Director of Public Works recommend approval of the HAA amendment. BACKGROUND: The City Council approved the HAA adjacent to 390 E. Simmons Street at their meeting on August 2, 2021. After approval by the Council, the HAA was sent to the Illinois Environmental Protection Agency (IEPA) for their approval. They reviewed the borings and data submitted for the site and have revised the hazard zone to be slightly larger than the original exhibit included in the HAA. There is no significant change to the boundaries except they extend a little farther down Seminary Street and Simmons Street. The original exhibit and amended exhibit are attached for reference. The amended exhibit is required by IEPA to be approved by the City Council in order for them to accept it. Under the terms of the HAA, the City agrees to prohibit all potable and domestic uses of groundwater exceeding Tier 1 residential remediation objectives in the contamination area of the right of way. Further, the city agrees to limit access by itself and others to soil within the defined agreement area shown in the amended Exhibit C. The majority of the contaminated soil is at a depth of 15 to 25 feet with a small area near the west right of way line at a depth of about 8.5 feet. Most excavations that would be expected to occur in the right of way in the future would be expected to be shallower than these depths and would not encounter any contaminated soil. At the December 21, 2020 Council meeting, the Council approved an ordinance requiring permits from all excavators including recognized utility companies in a contaminated soil zone. All excavators and known utility companies will be notified of the contaminated soil zone and the need to obtain a permit if working in the contaminated soil zone. The City Engineer will review any excavation permit applications for this area and will make sure the applicant follows the required procedures for excavation in the contaminated soil zone. BUDGET IMPACT: No budget impact SUPPORTING DOCUMENTS: 1. Highway Authority Agreement 2. Original Exhibit C 3. Amended Exhibit C 21-4098 CITY OF GALESBURG COUNCIL LETTER OCTOBER 18, 2021 AGENDA ITEM:Receive Schedule of Rates for American Ferrier LLC effective November 1, 2021. SUMMARY RECOMMENDATION:The City Clerk recommends that the City Council receive the schedule of rates for American Ferrier LLC. BACKGROUND:The Galesburg Municipal Code, Chapter 112, Vehicles for Hire, Sec. 112-01, states that a taxicab includes any motor vehicle, carrying not more than seven (7) passengers for hire, for which public patronage is solicited, not being operated over fixed routes on fixed time schedules. Section 112-03, Schedule of Rates, also states that each person obtaining a permit to operate a taxicab shall file with the City Council a schedule of maximum rates for passenger service, and the actual rates charged shall not exceed such schedule unless a new schedule shall be filed with and accepted by the City Council. BUDGET IMPACT: None. SUPPORTING DOCUMENTS: 1. American Ferrier LLC Schedule of Rates ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 1 of 1 21-5018 Date: October 1, 2021 American Ferrier LLC Galesburg taxi business (309) 368-8459 amerlcanferriert:axl@gmail.com To: Galesburg City Council Agenda: Increase of rate schedule for American Ferrier LLC a taxicab company. Effective Date: November 1, 2001 Reason for change: Raise in operating costs. Such as, but not limited to: Fuel cost, vehicle maintenance, Insurance, and increase of compensation/ salary for drivers Background: According to the city of Galesburg Municipal Code, Chapter 112, Vehicles for hire, each taxicab service shall file with the City Council a schedule of rates. Supporting Documents: 1: Schedule of rates User: Printed:10/12/2021 - 4:31PM tmiller Transactions by Account Batch:00018.10.2021 Accounts Payable Account Number Vendor AmountDescription PO No Date 001-0000-10407-00 Amanda Jennings Cell Phone Allow - AJennings 18.0009/30/2021 001-0000-10407-00 Stratus Networks, Inc 10/21 Service #7483 476.3210/12/2021 001-0000-10701-00 Target Solutions Learning, LLC 01/22-09/22 Vector Scheduling Software 2,580.0010/12/2021 001-0000-10706-00 Nicholas Morrissey Meals - Wk 7 Basic FF - NMorrissey 155.0010/12/2021 001-0000-10801-00 Advance Auto Parts Cabin air filter 14.3410/12/2021 001-0000-10801-00 Interstate Battery Systems of Central IllinoisBatteries 171.9809/30/2021 001-0000-10801-00 Interstate Battery Systems of Central IllinoisBatteries 601.9309/30/2021 001-0000-20101-00 LOGAN JOHNSON Refund of overpayment of animal registration fees 10.0010/12/2021 001-0000-20101-00 LOGAN JOHNSON Refund of overpayment of animal registration fees 10.0010/12/2021 001-0000-20102-00 Stratus Networks, Inc 10/21 Service #7382 1,319.5610/12/2021 001-0000-31300-00 Susan Cauthon Refund overpayment on rental fees 40.0010/12/2021 5,397.13Subtotal for Divison: 0000 001-0105-54000-00 Bradley Hix Cell Phone Allowance 36.0009/30/2021 001-0105-54500-00 Dwight White Meals, taxi - IML Annual Conf - Chicago - DWhite 146.4410/12/2021 182.44Subtotal for Divison: 0105 001-0110-54000-00 Todd Thompson Cell Phone Allowance 36.0009/30/2021 001-0110-61000-00 Office Specialists, Inc.Tape 2.9810/12/2021 001-0110-61000-00 Office Specialists, Inc.Tape 1.4910/12/2021 40.47Subtotal for Divison: 0110 001-0115-51000-00 SpringbrookSoftware LLC 09/21 Civic PayPad Fees 25.0009/30/2021 001-0115-51000-00 Knox County Recorders Office 09/21 Laredo 21.3510/12/2021 001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 36.0009/30/2021 001-0115-61000-00 Office Specialists, Inc.Paper 73.9810/12/2021 156.33Subtotal for Divison: 0115 001-0120-61000-00 Office Specialists, Inc.Stapler - Jessica 20.4710/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 1 21-8019 Account Number Vendor AmountDescription PO No Date 20.47Subtotal for Divison: 0120 001-0145-54000-00 Bradley Nolden Cell Phone Allowance 36.0009/30/2021 36.00Subtotal for Divison: 0145 001-0160-59516-00 Matthew Reed 09/21 AV Services 120.0010/12/2021 001-0160-59516-00 Jeffrey R Cervantez 08/21- 09/21 AV Services for City Meetings 636.0010/12/2021 001-0160-59521-00 Knox County Humane Society 11/21 Animal Control Contract 20,698.00 000009180210/12/2021 001-0160-59523-00 Galesburg Downtown Council 2020 Property Tax Levy - Maintenance 18,152.3510/12/2021 001-0160-59523-00 Galesburg Downtown Council 2020 Property Tax Levy -Add'l Maintenance 27,228.5210/12/2021 66,834.87Subtotal for Divison: 0160 001-0205-51000-00 SpringbrookSoftware LLC 09/21 Civic PayPad Fees 71.0009/30/2021 001-0205-51000-00 US Sterling Capital Corp., Inc.Corebank 246.3410/12/2021 001-0205-51000-00 US Sterling Capital Corp., Inc.Gateway First Bank 368.5110/12/2021 001-0205-54000-00 Gloria Osborn Cell Phone Allowance 36.0009/30/2021 721.85Subtotal for Divison: 0205 001-0207-54000-00 Oneida Network Services, Inc 10/21 Internet - Kerzi 50.0010/12/2021 001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 36.0009/30/2021 001-0207-54000-00 Lewis Doney II Cell Phone Allowance 36.0009/30/2021 001-0207-54000-00 Orlando Lucero Cell Phone Allowance 36.0009/30/2021 158.00Subtotal for Divison: 0207 001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 36.0009/30/2021 001-0305-61000-00 Office Specialists, Inc.Paper pads, folders 34.2010/12/2021 70.20Subtotal for Divison: 0305 001-0306-51000-00 SpringbrookSoftware LLC 09/21 Civic PayPad Fees 5.5009/30/2021 001-0306-51000-00 Knox County Recorders Office 09/21 Laredo 21.3510/12/2021 001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0009/30/2021 001-0306-54000-00 Judy Guenseth Cell Phone Allowance 30.0009/30/2021 001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0009/30/2021 001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0009/30/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 917 W Third 575.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Cut down weeds - 1409 E Main 150.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 748 S Henderson 140.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 383 Jefferson 1,484.0010/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 2 Account Number Vendor AmountDescription PO No Date 001-0306-55400-00 Werner Restoraton Services, Inc.Board up - 325 S Chambers 882.8410/12/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 1295 E North 1,300.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Cut down weeds/trees - 437 Clark 200.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Cut down weeds/trees - 1135 Florence 100.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Cut down weeds/trees - 74 N Chambers 100.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Mow & weed eat - 933 Day 225.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Remove trash from curb - 376 N Broad 90.0010/12/2021 001-0306-55400-00 Werner Restoraton Services, Inc.Board up - 1150 W Carl Sandburg 546.0910/12/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 450 Maple 575.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 650 Monmouth Blvd 243.4010/12/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 643 Day 2,886.9310/12/2021 001-0306-55400-00 Kendall Zimmerman Cut down weeds - 387 E Grove 100.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Clean up brush/weeds - 939 S Academy 1,250.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash - 376 N Broad 95.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Pick up and dispose of 3 TVs 40.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Cut down weeds/trees - 133 Locust 600.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Weed eat weeds - 334 N Chambers 30.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Cut down weeds/trees - 123 Phillips 950.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Cut down weeds/ trees - 1057 Emery 250.0010/12/2021 001-0306-55400-00 Kendall Zimmerman Pick up stairs from curb - 246 E Fifth 30.0010/12/2021 001-0306-61000-00 Office Specialists, Inc.Markers, pens 19.5010/12/2021 001-0306-61000-00 Office Specialists, Inc.Calendar 15.6010/12/2021 001-0306-62500-00 Yemm Ford, Inc Exhaust pipe #400 251.0610/12/2021 001-0306-62500-00 Yemm Ford, Inc Gasket #400 4.9410/12/2021 13,281.21Subtotal for Divison: 0306 001-0410-51000-00 Knox County Recorders Office 09/21 Laredo 21.3510/12/2021 001-0410-51000-00 SpringbrookSoftware LLC 09/21 Civic PayPad Fees 5.5009/30/2021 001-0410-54000-00 Malinda Davis Cell Phone Allowance 30.0009/30/2021 001-0410-54000-00 Wayne Carl Cell Phone Allowance 30.0009/30/2021 001-0410-54000-00 Brayden Bledsoe Cell Phone Allowance 30.0009/30/2021 001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0009/30/2021 001-0410-54000-00 Jamie West Cell Phone Allowance 30.0009/30/2021 001-0410-61000-00 Office Specialists, Inc.Binder clips 3.4010/12/2021 001-0410-61000-00 Office Specialists, Inc.Clipboard 13.3610/12/2021 001-0410-61000-00 Office Specialists, Inc.Calendar 15.6010/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 3 Account Number Vendor AmountDescription PO No Date 209.21Subtotal for Divison: 0410 001-0445-55700-00 Royal Cleaning Services 10/21 Janitorial Services 242.0010/12/2021 001-0445-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 560.0010/12/2021 001-0445-57500-00 Aramark Uniform Serv. Inc.09/21 Service 50.9210/12/2021 001-0445-57500-00 Aramark Uniform Serv. Inc.10/21 Service 50.0010/12/2021 001-0445-62500-00 Midstate Manufacturing, Inc.Oring - #180 6.0010/12/2021 001-0445-62500-00 Burns Trailer Sales Brake assy #180 1,738.9510/12/2021 001-0445-63000-00 Napa Auto Parts Grease 3.7910/12/2021 001-0445-63000-00 Napa Auto Parts Fab loom split poly 24.5010/12/2021 001-0445-63000-00 Advance Auto Parts Fuses 6.4810/12/2021 001-0445-63000-00 Advance Auto Parts Grease 6.0610/12/2021 001-0445-63000-00 Advance Auto Parts Union, brake line 42.2310/12/2021 001-0445-63000-00 Lawson Products, Inc.Misc supplies 205.4310/12/2021 2,936.36Subtotal for Divison: 0445 001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0009/30/2021 001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0009/30/2021 001-0450-55700-00 Bailey Excavating, Inc Ran knives through outlet to a drain pit from shop to terrace 152.8510/12/2021 001-0450-55700-00 Four Seasons Pest Control 06/21 Service 15.0010/12/2021 001-0450-61000-00 Office Specialists, Inc.Toner 64.0910/12/2021 001-0450-61000-00 Office Specialists, Inc.Toner 59.1710/12/2021 001-0450-61000-00 Office Specialists, Inc.Toner 59.1710/12/2021 001-0450-61000-00 Office Specialists, Inc.Toner 59.1710/12/2021 001-0450-62500-00 Advance Auto Parts Coolant filter #114 35.3410/12/2021 001-0450-62500-00 Advance Auto Parts Air filter #114 90.9910/12/2021 001-0450-62500-00 Midstate Manufacturing, Inc.Hose #121 112.2410/12/2021 001-0450-62500-00 Pomp's Tire - Galesburg Tires #114 1,817.5610/12/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Clamp #114 76.8410/12/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Fuel filter housing #114 956.4010/12/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Fitting #114 14.0610/12/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Connector #114 3.0810/12/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Horn #114 91.8410/12/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Straps #114 610.4010/12/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Catalyitc converter #114 4,044.6510/12/2021 001-0450-62500-00 Pomp's Tire - Galesburg Wheel assy #135 611.4510/12/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Tube #114 184.5510/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 4 Account Number Vendor AmountDescription PO No Date 001-0450-62500-00 Nichols Diesel Service, Inc.Tank strap #114 159.9910/12/2021 9,278.84Subtotal for Divison: 0450 001-0505-51500-00 Register Mail, Inc.Fire/Police Commissioner Ads #18427 400.0010/12/2021 400.00Subtotal for Divison: 0505 001-0510-51000-00 Bridgeway Training Services 70 lbs secure document destruction 10.5010/12/2021 001-0510-51000-00 Bridgeway Training Services 86 lbs secure document destruction 12.9010/12/2021 001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0009/30/2021 001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0009/30/2021 001-0510-54000-00 Daniel Hostens Cell Phone Allowance 30.0009/30/2021 001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0009/30/2021 001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0009/30/2021 001-0510-54000-00 Russell Idle Cell Phone Allowance 36.0009/30/2021 001-0510-54000-00 William T. Boynton Cell Allowance 30.0009/30/2021 001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0009/30/2021 001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0009/30/2021 001-0510-54500-00 Matthew Howard Fuel - SW IL College Police Acadamy-Belleveille,IL-MHoward 153.1710/12/2021 001-0510-55500-00 Municipal Electronics Inc Repairs to Falcon HR amp #4994 and amp #4945 271.2210/12/2021 001-0510-61000-00 Office Specialists, Inc.Spoons 25.3210/12/2021 001-0510-61000-00 Badge Frame, Inc Engraved name plates - Served with Honor perpetual plaque 30.0010/12/2021 001-0510-61700-00 Southern Computer Warehouse Notebook carrying case, HP Notebook 624.7010/12/2021 001-0510-67500-00 Ray O'Herron Co., Inc.3 Sam Browne belts, mace holder, S/S shirt - new hires 305.0010/12/2021 001-0510-67500-00 Ray O'Herron Co., Inc.Mini light holder, mag holder - Thompson 72.0410/12/2021 001-0510-67500-00 Ray O'Herron Co., Inc.Mag lights 180.0010/12/2021 001-0510-67500-00 Artistic Engraving Rhodium officer stars, name plates- Harpin,Countryman,Torres 346.1710/12/2021 001-0510-69300-00 Animal Medical Center Heartgard Plus Chew, NexGard - Zeus 221.7010/12/2021 2,528.72Subtotal for Divison: 0510 001-0525-54700-00 Royce Kunkle 09/21 Mileage Reimbursement 131.0610/12/2021 131.06Subtotal for Divison: 0525 001-0550-54000-00 Amanda Jennings Cell Allowance 18.0009/30/2021 001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 36.0009/30/2021 001-0550-61000-00 Office Specialists, Inc.Misc supplies 457.4410/12/2021 001-0550-61000-00 Office Specialists, Inc.Paper 184.9510/12/2021 001-0550-61000-00 Office Specialists, Inc.Toner 689.6210/12/2021 001-0550-61000-00 Office Specialists, Inc.Toner 111.2310/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 5 Account Number Vendor AmountDescription PO No Date 001-0550-61000-00 Office Specialists, Inc.Magnet sheets 32.2610/12/2021 001-0550-61000-00 Office Specialists, Inc.Labels 16.0510/12/2021 001-0550-61000-00 Office Specialists, Inc.Toner 195.5310/12/2021 001-0550-61000-00 Office Specialists, Inc.Tape, folders, toner 412.1710/12/2021 001-0550-67500-00 Midwest Uniform Supply, Inc 2 polo shirts - DBower 59.9610/12/2021 2,213.21Subtotal for Divison: 0550 001-0605-54000-00 Derek Perry Cell Phone Allowance 30.0009/30/2021 001-0605-54000-00 Randy Hovind Cell Phone Allowance 36.0009/30/2021 001-0605-54000-00 David Farrell Cell Phone Allowance 30.0009/30/2021 001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0009/30/2021 001-0605-55700-00 Mechanical Service Inc.Cleaned out drains with VAC truck 1,044.0010/12/2021 001-0605-55800-00 Target Solutions Learning, LLC 10/21-12/21 Vector Scheduling Software 860.0010/12/2021 001-0605-61000-00 Office Specialists, Inc.USB drive 39.9410/12/2021 001-0605-62500-00 Nichols Diesel Service, Inc.PAC FS, filters #53 130.9410/12/2021 001-0605-62500-00 Pomp's Tire - Galesburg Tire #52 720.5610/12/2021 001-0605-62500-00 Nichols Diesel Service, Inc.Filters #53 72.9010/12/2021 001-0605-62500-00 Nichols Diesel Service, Inc.Crank case filter #52 99.4010/12/2021 001-0605-62500-00 Nichols Diesel Service, Inc.Air dryer filter #51 116.7710/12/2021 001-0605-62500-00 Mutual Wheel Co., Inc.Circuit breaker #52 7.1010/12/2021 001-0605-62500-00 Midwest Wheel Companies Air pressure tank #54 53.1910/12/2021 001-0605-62500-00 Cozadd Diesel Service, Inc Fitting #54 48.7910/12/2021 001-0605-62500-00 Advance Auto Parts Lube #53 27.9910/12/2021 001-0605-62500-00 Advance Auto Parts Air filter, oil filter, fuel filter #52 166.5510/12/2021 001-0605-62500-00 Advance Auto Parts Oil filter, fuel filter #51 46.5210/12/2021 001-0605-62500-00 Alexis Fire Equipment Co., Inc.Door jam switches #52 16.2610/12/2021 001-0605-62500-00 Alexis Fire Equipment Co., Inc.Clamshell lights #52 85.2210/12/2021 001-0605-65000-00 Office Specialists, Inc.Towels, dishsoap, tissue 46.8810/12/2021 001-0605-65000-00 Office Specialists, Inc.Disinfectant 27.3610/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Rip stop EMS pants - DBrackett 59.9910/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Polo shirt - JSeitz 47.0010/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Polo shirt - RHovind 50.0010/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc 2 polo shirts, 4 perf tees - MLewis 146.0010/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc SS crewneck, EMS shorts - MCain 77.9810/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc 3 pr fast tac pants, perf tee, polo shirt - N Morrissey 178.9710/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Rip stop EMS pants - KSampier 59.9910/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc 2 Perf tees - JPendergast 28.0010/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 6 Account Number Vendor AmountDescription PO No Date 001-0605-67500-00 Midwest Uniform Supply, Inc Perf tee, folding cap - JPedigo 26.0010/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc 2 polo shirts, stocking cap - JConnour 102.0010/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Rip stop EMS pants - JPedigo 59.9910/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Polo shirt - DRogers 45.0010/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Polo shirt - DCervantez 29.0310/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc SS Crewneck, 2 perf tees, logo stocking hat, ball cap-ANelson 62.9910/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Polo shirt - BGleason 15.0310/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Polo shirt - JBrignall 45.0010/12/2021 001-0605-67500-00 Midwest Uniform Supply, Inc 2 polo shirts - TWoolsey 90.0010/12/2021 4,859.34Subtotal for Divison: 0605 Subtotal for Fund 001 109,455.71 011-0000-55700-00 Gunther Construction Co., a div. of UCM, Inc2021 City Streets Sealcoating 27,465.20 000009195810/12/2021 011-0000-66000-00 Gunther Construction Co., a div. of UCM, IncCA-6 Rock for 2021 1,907.41 000009198810/12/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 816.00 000009182610/12/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class PP2 mix for 2021 327.00 000009182910/12/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 612.00 000009182610/12/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 1,071.00 000009182610/12/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 510.00 000009182610/12/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 204.00 000009182610/12/2021 011-0000-66000-00 Monmouth Ready-Mix 5 CY PV-SI 510.0010/12/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.High Performance patching mix for 2021 196.10 000009182510/12/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class PP2 mix for 2021 1,853.00 000009182910/12/2021 011-0000-66000-00 Tazewell County Asphalt Co, Inc Hot-Mix Asphalt Surface & Binder for 2021 3,009.00 000009182110/12/2021 011-0000-78010-00 Treasurer State of IL, IDOT S Seminary St roadway costs - rebuild MFT portion 225,642.92 000009183410/12/2021 264,123.63Subtotal for Divison: 0000 Subtotal for Fund 011 264,123.63 013-0000-20103-00 JC Dillon, Inc Retainage - Phase V of lead service line replacements -28,156.3010/12/2021 013-0000-83100-00 JC Dillon, Inc Phase V of lead service line replacements 281,563.00 000009199410/12/2021 013-0000-83100-00 Bruner, Cooper and Zuck, Inc.Preparation of Bid Documents and Construction Engineering for Ph 3,774.74 000009200710/12/2021 257,181.44Subtotal for Divison: 0000 Subtotal for Fund 013 257,181.44 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 7 Account Number Vendor AmountDescription PO No Date 014-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupMaterial Testing Services for the 2021 Construction Season 671.00 000009192810/12/2021 014-0000-55700-00 Lockwood Excavating & Construction, Inc.Additional driveway pavement and sidewalk for the Kellogg/Tompki 443.20 000009198010/12/2021 014-0000-55700-00 Lockwood Excavating & Construction, Inc.Misc Kellogg/Tompkins Sidewalk City Gas Tax portion 416.50 000009198010/12/2021 014-0000-55700-00 Lockwood Excavating & Construction, Inc.Tompkins St Sidewalk replacement 2,133.95 000009194310/12/2021 014-0000-55700-00 Lockwood Excavating & Construction, Inc.Additional Tompkins St sidewalk & curb replacement 2,145.47 000009194310/12/2021 014-0000-64500-00 Galesburg Electric, Inc.Misc supplies 25.3710/12/2021 014-0000-64500-00 Grainger, Inc.Sleeve bearing for paint machine 62.4810/12/2021 014-0000-64500-00 Designovations, Inc Breakaway couplers 626.2410/12/2021 014-0000-64500-00 TAPCO - Traffic & Parking Control CompanySigns 1,708.0010/12/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2021 261.00 000009183010/12/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2021 928.00 000009183010/12/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2021 116.00 000009183010/12/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2021 174.00 000009183010/12/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2021 710.50 000009183010/12/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2021 348.00 000009183010/12/2021 10,769.71Subtotal for Divison: 0000 Subtotal for Fund 014 10,769.71 016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0009/30/2021 016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0009/30/2021 016-0000-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0009/30/2021 016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0009/30/2021 016-0000-54000-00 Lane Mings Cell Phone Allowance 30.0009/30/2021 016-0000-54000-00 Mark McLaughlin Cell Allowance 30.0009/30/2021 180.00Subtotal for Divison: 0000 Subtotal for Fund 016 180.00 018-0000-52000-00 Ameren Illinois 09/21 Electricity #2553132016 141.9909/30/2021 018-0000-55500-00 Nichols Diesel Service, Inc.Tow to Galesburg garage #112 280.0010/12/2021 018-0000-62500-00 Key Equipment & Supply Co Dirt shoe #128 700.0010/12/2021 018-0000-62500-00 Key Equipment & Supply Co Mirror #128 131.0310/12/2021 018-0000-62500-00 Key Equipment & Supply Co Tow bar #128 451.8310/12/2021 018-0000-62500-00 Coe Equipment, Inc Swivel #131 58.3010/12/2021 018-0000-65500-00 Zarnoth Brush Works, Inc HD poly tube k brooms, disposable gutter brooms 2,506.0010/12/2021 018-0000-66000-00 Galesburg Builders Supply, Inc.6 4" MH rising rings, 2 5" MH rising rings 287.7010/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 8 Account Number Vendor AmountDescription PO No Date 4,556.85Subtotal for Divison: 0000 Subtotal for Fund 018 4,556.85 019-0000-10701-00 Playground Guardian 01/22-09/22 Park Protector Software 1,875.0010/12/2021 019-0000-20102-00 Stratus Networks, Inc 10/21 Service #7382 307.2810/12/2021 2,182.28Subtotal for Divison: 0000 019-1905-51000-00 Great Eastern Mgmt., Inc.New Omni Bank 246.3410/12/2021 019-1905-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 583.0010/12/2021 019-1905-51500-00 WMOI - FM Radio ads 250.0010/12/2021 019-1905-54000-00 Anthony Oligney-Estill Cell Phone Allowance 36.0009/30/2021 019-1905-54000-00 Angela Buchen Cell Allowance 30.0009/30/2021 019-1905-54000-00 Chelsea Moberg Cell Phone Allowance 30.0009/30/2021 019-1905-55800-00 Playground Guardian 10/21-12/21 Park Protector Software 625.0010/12/2021 019-1905-59511-00 Galesburg Tourism Fund 09/21Tourism Agreement 15,833.3310/12/2021 019-1905-61000-00 Office Specialists, Inc.Tape dispenser, paper 42.7710/12/2021 17,676.44Subtotal for Divison: 1905 019-1910-55700-00 Helm Mechanical / Helm Service Repaired pneumatic branch line 120.0010/12/2021 019-1910-55700-00 Lambasio, Inc.Service to water fountain drain 95.0010/12/2021 019-1910-55700-00 Royal Cleaning Services 10/21 HTAS 1,050.0010/12/2021 019-1910-55700-00 Royal Cleaning Services 10/21 Janitorial Services 899.0010/12/2021 2,164.00Subtotal for Divison: 1910 019-1911-55700-00 Royal Cleaning Services 10/21 Janitorial Services 1,568.0010/12/2021 019-1911-55700-00 Royal Cleaning Services 10/21 HTAS 525.0010/12/2021 019-1911-55700-00 Helm Mechanical / Helm Service Service call for no cooling in bldg 2,925.2710/12/2021 019-1911-57500-00 Aramark Uniform Serv. Inc.10/21 Service 15.0010/12/2021 019-1911-57500-00 Aramark Uniform Serv. Inc.09/21 Service 15.0010/12/2021 019-1911-57500-00 Aramark Uniform Serv. Inc.10/21 Service 15.0010/12/2021 019-1911-65000-00 Office Specialists, Inc.Liners 37.9710/12/2021 019-1911-65000-00 Office Specialists, Inc.Tissue 72.4510/12/2021 5,173.69Subtotal for Divison: 1911 019-1915-52000-00 Ameren Illinois 09/21 Electricity #7756699015 612.7309/30/2021 019-1915-52300-00 Ameren Illinois 09/21 Heat #0883556016 55.9109/30/2021 019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0009/30/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 9 Account Number Vendor AmountDescription PO No Date 019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0009/30/2021 019-1915-54000-00 Travis Huffman Cell Phone Allowance 30.0009/30/2021 019-1915-54000-00 Don Miles Cell Phone Allowance 30.0009/30/2021 019-1915-55500-00 Martin Sullivan, Inc Repaired broken seat #522 892.2610/12/2021 019-1915-55500-00 Martin Sullivan, Inc Replaced brake spring return #522 234.6810/12/2021 019-1915-55700-00 Knox County Landfill 08/21 Service 314.4010/12/2021 019-1915-55700-00 Royal Cleaning Services 10/21 Janitorial Services 476.0010/12/2021 019-1915-55700-00 Waste Management, Inc.09/21 Service 403.9810/12/2021 019-1915-56000-00 Terry Allen, Inc Bursie Williams Area 60.00 000009192510/12/2021 019-1915-56000-00 Terry Allen, Inc Peck Park 75.00 000009192510/12/2021 019-1915-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental 75.00 000009192510/12/2021 019-1915-56000-00 Terry Allen, Inc Bursie Williams Area 75.00 000009192510/12/2021 019-1915-56000-00 Terry Allen, Inc East Boat Ramp 75.00 000009192510/12/2021 019-1915-57500-00 Aramark Uniform Serv. Inc.09/21 Service 48.1610/12/2021 019-1915-57500-00 Aramark Uniform Serv. Inc.10/21 Service 45.8610/12/2021 019-1915-61000-00 Office Specialists, Inc.Monthly desk calendar 18.6010/12/2021 019-1915-62500-00 Advance Auto Parts Oil filter #537 6.9810/12/2021 019-1915-62500-00 Advance Auto Parts Brake fluid #506 19.9910/12/2021 019-1915-62500-00 Altorfer Inc.Filter #507 86.7110/12/2021 019-1915-62500-00 Blunier Implement, Inc Driveshaft #523 292.4110/12/2021 019-1915-62500-00 Midstate Manufacturing, Inc.Hose #549 107.5710/12/2021 019-1915-62500-00 Pomp's Tire - Galesburg Tires #522 292.5010/12/2021 019-1915-62500-00 Pomp's Tire - Galesburg Tire #522 107.5010/12/2021 019-1915-62500-00 Pomp's Tire - Galesburg Tire #522 136.5010/12/2021 019-1915-62500-00 Nichols Diesel Service, Inc.Serpentine belt #506 59.8210/12/2021 019-1915-62500-00 Napa Auto Parts Brakepads #506 124.3710/12/2021 019-1915-62500-00 Nichols Diesel Service, Inc.Cap #506 32.9110/12/2021 019-1915-62510-00 Herr Petroleum Corp 730.8 gal diesel #2, 634.7 gal reg unleaded 3,800.12 000009180610/12/2021 019-1915-62510-00 Herr Petroleum Corp 473.8 gal diesel #2, 294.4 gal reg unleaded 2,272.03 000009180610/12/2021 019-1915-65000-00 Office Specialists, Inc.Air deodorizer 111.2810/12/2021 11,033.27Subtotal for Divison: 1915 019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0009/30/2021 019-1920-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #551 41.0010/12/2021 019-1920-55700-00 LTL Partners, Inc 93,000 sq feet aerifying 1,953.0010/12/2021 019-1920-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 65.0010/12/2021 019-1920-56000-00 M&M Golf Cars, LLC Rental of 16 golf cars 640.0010/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 10 Account Number Vendor AmountDescription PO No Date 019-1920-56000-00 M&M Golf Cars, LLC Refund of golf car rental overcharge -16.0010/12/2021 019-1920-57500-00 Aramark Uniform Serv. Inc.09/21 Service 25.2410/12/2021 019-1920-57500-00 Aramark Uniform Serv. Inc.10/21 Service 25.2410/12/2021 019-1920-61000-00 Office Specialists, Inc.Paper 36.9910/12/2021 019-1920-61000-00 Office Specialists, Inc.Tape 11.9210/12/2021 019-1920-61000-00 Office Specialists, Inc.Toner 113.7010/12/2021 019-1920-63500-00 Winfield Solutions, LLC PPG EOP Credit -48.5110/12/2021 019-1920-63500-00 Winfield Solutions, LLC Misc supplies 395.2810/12/2021 019-1920-63500-00 D & K Products Misc supplies 464.4010/12/2021 019-1920-63500-00 D & K Products Nufarm 2021 EOP Rebate -440.0010/12/2021 019-1920-63500-00 Advanced Turf Solutions Nufarm Rotator Tetra EU Rebate -250.0010/12/2021 019-1920-63500-00 Advanced Turf Solutions Nufarm Rotator Tetra EU Rebate -40.0010/12/2021 019-1920-63500-00 Advanced Turf Solutions Eufarm EOP RU 2020 -1,233.0010/12/2021 019-1920-63500-00 Advanced Turf Solutions Misc supplies 2,448.0010/12/2021 019-1920-63500-00 Advanced Turf Solutions Misc supplies 1,400.0010/12/2021 019-1920-64000-00 HORNUNG'S GOLF PRODUCTS, INC Leather gloves, grip tape, super st trax tour 297.3010/12/2021 019-1920-64125-00 Smithfield Direct, LLC Misc concessions 83.7410/12/2021 019-1920-64125-00 SCNS SPORTS FOODS Misc concessions 75.6010/12/2021 019-1920-64125-00 Smithfield Direct, LLC Misc concessions 29.9010/12/2021 019-1920-64125-00 Butch's Pizza Inc.Pizzas 17.1510/12/2021 019-1920-64125-00 Butch's Pizza Inc.Pizzas 14.7010/12/2021 019-1920-64125-00 Atlantic Coca-Cola Misc concessions 433.9210/12/2021 019-1920-64125-00 Atlantic Coca-Cola Misc concessions 348.7410/12/2021 019-1920-64125-00 Atlantic Coca-Cola Misc concessions 229.9010/12/2021 019-1920-88300-00 M&M Golf Cars, LLC 2021 lease of 48 golf carts and 1 utility vehicle as per bid. I 5,335.97 000009181210/12/2021 12,489.18Subtotal for Divison: 1920 019-1925-56000-00 Terry Allen, Inc Campground - Toilet Rental 300.00 000009192510/12/2021 300.00Subtotal for Divison: 1925 019-1935-55700-00 Getz Fire Equipment Co., Inc.Annual Service 140.7010/12/2021 019-1935-57500-00 Aramark Uniform Serv. Inc.09/21 Service 176.9010/12/2021 019-1935-57500-00 Aramark Uniform Serv. Inc.10/21 Service 176.9010/12/2021 494.50Subtotal for Divison: 1935 019-1940-55000-00 American Red Cross Lifeguarding Review Course - CMoberg 40.0010/12/2021 019-1940-55000-00 American Red Cross Babysitting Basics Course - CMoberg 23.0010/12/2021 019-1940-64000-00 Sports Depot Inc GForce Tshirts 993.2710/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 11 Account Number Vendor AmountDescription PO No Date 1,056.27Subtotal for Divison: 1940 019-1945-55700-00 Royal Cleaning Services 10/21 Janitorial Services 1,780.0010/12/2021 1,780.00Subtotal for Divison: 1945 019-1955-65000-00 Office Specialists, Inc.Disinfectant 71.8810/12/2021 71.88Subtotal for Divison: 1955 019-1965-54000-00 Aaron Young Cell Phone Allowance 30.0009/30/2021 019-1965-55500-00 Pomp's Tire - Galesburg Flat repairs #582 1,345.6210/12/2021 019-1965-57500-00 Aramark Uniform Serv. Inc.09/21 Service 31.8210/12/2021 019-1965-57500-00 Aramark Uniform Serv. Inc.10/21 Service 32.7410/12/2021 1,440.18Subtotal for Divison: 1965 019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0009/30/2021 019-1975-65500-00 Vermeer Sales & Service of Central IL, Inc Misc supplies 740.0410/12/2021 019-1975-67500-00 Vermeer Sales & Service of Central IL, Inc Noise reduction head phones 187.8610/12/2021 957.90Subtotal for Divison: 1975 Subtotal for Fund 019 56,819.59 020-0000-55700-00 Waste Management, Inc.09/21 Service - Stearman 375.0010/12/2021 020-0000-55700-00 Waste Management, Inc.09/21 Service - Stearman 185.0010/12/2021 020-0000-55700-00 Hutchison Engineering, Inc Professional Engineering - Removal of old airport tower 1,109.0010/12/2021 020-0000-55700-00 Howe Overhead Doors, Inc.Repaired CPS-3 boards, replaced fuses 330.0010/12/2021 020-0000-55700-00 Bailey Excavating, Inc Cleaning & televising sanitary sewers 4,200.0010/12/2021 6,199.00Subtotal for Divison: 0000 Subtotal for Fund 020 6,199.00 024-0000-52000-00 Ameren Illinois 09/21 Electricity #5346260034 92.7509/30/2021 024-0000-52000-00 Ameren Illinois 09/21 Electricity #5244167035 36.7609/30/2021 024-0000-52300-00 Ameren Illinois 09/21 Heat #3293493011 51.3409/30/2021 024-0000-83100-00 Knox County Fair External Agency Funding - Knox County Fair 7,000.0010/12/2021 7,180.85Subtotal for Divison: 0000 Subtotal for Fund 024 7,180.85 030-0000-20102-00 Stratus Networks, Inc 10/21 Service #7382 130.6410/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 12 Account Number Vendor AmountDescription PO No Date 130.64Subtotal for Divison: 0000 030-0320-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 400.0009/30/2021 030-0320-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 200.0009/30/2021 030-0320-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 400.0009/30/2021 030-0320-55500-00 Nichols Diesel Service, Inc.State & Fed Test #2001 41.0009/30/2021 030-0320-57500-00 Cintas, Inc 09/21 Service 27.3009/30/2021 030-0320-61000-00 Office Specialists, Inc.Folders 22.2209/30/2021 030-0320-61000-00 Office Specialists, Inc.3 hole punch, roll paper 18.2909/30/2021 030-0320-62500-00 Napa Auto Parts Primary wire 22.0009/30/2021 030-0320-62500-00 Yemm Ford, Inc Cable assy 144.7309/30/2021 030-0320-62500-00 Napa Auto Parts Fuse holder 3.0909/30/2021 030-0320-62500-00 Napa Auto Parts Bulk battery cables 59.2509/30/2021 030-0320-62500-00 Yemm Ford, Inc Cable assy 133.3809/30/2021 030-0320-62500-00 Napa Auto Parts Clamps 8.1809/30/2021 030-0320-62500-00 Napa Auto Parts Relays 65.1609/30/2021 030-0320-62500-00 Napa Auto Parts Clamps 8.1809/30/2021 030-0320-62500-00 Napa Auto Parts Reman alternator 304.4909/30/2021 030-0320-62500-00 Napa Auto Parts Bulk battery cable, clamps 41.0809/30/2021 030-0320-62500-00 Napa Auto Parts Reman starter 207.0909/30/2021 030-0320-62510-00 Herr Petroleum Corp 248.2 gal reg unleaded 664.91 000009180309/30/2021 030-0320-62510-00 Herr Petroleum Corp 313 gal reg unleaded 833.33 000009180309/30/2021 030-0320-62510-00 Herr Petroleum Corp 152.2 gal reg unleaded 407.26 000009180309/30/2021 030-0320-62510-00 Herr Petroleum Corp 414.2 gal reg unleaded 1,109.62 000009180309/30/2021 030-0320-62510-00 Herr Petroleum Corp 298.5 gal reg unleaded 801.30 000009180309/30/2021 030-0320-62510-00 Herr Petroleum Corp 201.3 gal reg unleaded 540.37 000009180309/30/2021 6,462.23Subtotal for Divison: 0320 030-0370-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 200.0009/30/2021 030-0370-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 400.0009/30/2021 030-0370-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 400.0009/30/2021 030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0009/30/2021 030-0370-55700-00 A-L-L Equipment Repairs to shop air compressor 970.9709/30/2021 030-0370-55700-00 Galesburg Termite & Pest Control 10/21 Service 45.0010/12/2021 030-0370-57500-00 Cintas, Inc 09/21 Service 250.4609/30/2021 030-0370-57500-00 Cintas, Inc 09/21 Service 151.0109/30/2021 030-0370-57500-00 Cintas, Inc 10/21 Service 143.3010/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 13 Account Number Vendor AmountDescription PO No Date 030-0370-61000-00 Office Specialists, Inc.3 hole punch, roll paper 18.2809/30/2021 030-0370-61000-00 Office Specialists, Inc.Folders 22.2309/30/2021 030-0370-62500-00 Cummins Sale & Service Replaced ECM & calibrated 4,722.9509/30/2021 030-0370-62500-00 Mack Sales & Service of Morton Crankcase ventilation 69.0609/30/2021 030-0370-62500-00 Mack Sales & Service of Morton Crankcase ventilation 95.7409/30/2021 030-0370-62500-00 Gillig Wellnuts, wiper nozzle elbows 24.8809/30/2021 030-0370-62500-00 Gillig Key 87.2609/30/2021 030-0370-62500-00 Eastern Iowa Tire Turf masters 138.0009/30/2021 030-0370-62500-00 Gillig Module 1,294.3409/30/2021 030-0370-62500-00 Gillig Transmission cooler 1,606.4409/30/2021 030-0370-62500-00 Gillig Gauges, solenoid, springs 267.4209/30/2021 030-0370-62510-00 Herr Petroleum Corp 175 gal diesel #2 502.01 000009180309/30/2021 030-0370-62510-00 Herr Petroleum Corp 225.4 gal diesel #2 646.57 000009180309/30/2021 030-0370-62510-00 Herr Petroleum Corp 412.6 gal diesel #2 1,155.70 000009180309/30/2021 030-0370-62510-00 Herr Petroleum Corp 210.3 gal diesel #2 613.56 000009180309/30/2021 030-0370-62510-00 Herr Petroleum Corp 183.2 gal diesel #2 513.14 000009180309/30/2021 030-0370-65500-00 Batterton Auto Supply Steel weights, balancing beads 259.7509/30/2021 030-0370-65500-00 Gillig Chain lube 19.0909/30/2021 030-0370-66500-00 Napa Auto Parts Metric tap 3.7909/30/2021 030-0370-66500-00 Napa Auto Parts Solder pellets 13.9209/30/2021 14,664.87Subtotal for Divison: 0370 Subtotal for Fund 030 21,257.74 049-0000-83100-00 PLC Realty, LLC Installation of Fire Alarm and Fire Sprinkler System for Willis 5,278.58 000009192310/12/2021 5,278.58Subtotal for Divison: 0000 Subtotal for Fund 049 5,278.58 053-0000-55700-00 Helm Mechanical / Helm Service Purchase and installation of new compressor for the AC chiller a 7,780.50 000009199610/12/2021 053-0000-66000-00 Galesburg Builders Supply, Inc.12.6 ton CA6 234.7410/12/2021 8,015.24Subtotal for Divison: 0000 Subtotal for Fund 053 8,015.24 057-0000-61700-00 Southern Computer Warehouse UPS 247.4610/12/2021 057-0000-61700-00 Southern Computer Warehouse UPS 247.4610/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 14 Account Number Vendor AmountDescription PO No Date 057-0000-61700-00 Southern Computer Warehouse Servers 2,868.0010/12/2021 057-0000-61700-00 Southern Computer Warehouse UPS 247.4610/12/2021 3,610.38Subtotal for Divison: 0000 Subtotal for Fund 057 3,610.38 058-0000-71000-00 Yemm Ford, Inc 2022 Ford F350 one ton dump truck as per bid specifications and 47,299.56 000009193410/12/2021 47,299.56Subtotal for Divison: 0000 Subtotal for Fund 058 47,299.56 059-0000-20103-00 Capri Pools & Aquatics Retainage - Lakeside Water Play Feature Installation -6,382.5010/12/2021 059-0000-51000-00 US Sterling Capital Corp., Inc.Financial Federal Bank 299.1810/12/2021 059-0000-55700-00 Gunther Construction Co., a div. of UCM, Inc2021 Park Roads Sealcoating 1,526.69 000009195810/12/2021 059-0000-55700-00 Bailey Excavating, Inc Airport Septic Tank Replacement 23,000.00 000009192110/12/2021 059-0000-76000-00 Vortex USA, Inc.Wapter Play Feature as per your proposal 112,480.00 000009121710/12/2021 059-0000-76000-00 Vortex USA, Inc.Change Order 1: Increase purchase order by $3000 for additional 3,000.00 000009121710/12/2021 059-0000-76000-00 Vortex USA, Inc.Stamped Drawing for project 8,000.00 000009121710/12/2021 059-0000-76000-00 Capri Pools & Aquatics Lakeside Water Play Feature Installation 127,650.00 000009183810/12/2021 269,573.37Subtotal for Divison: 0000 Subtotal for Fund 059 269,573.37 061-0000-15401-00 Treasurer State of IL, IDOT S Seminary St water main replacement 14,035.00 000009183410/12/2021 061-0000-20101-00 SAMUEL CAMPER Refund Check 034654-000, 527 N CEDAR 98.5710/07/2021 061-0000-20101-00 MONICA CORSARO Refund Check 057404-000, 1011 FLORENCE AVE 600.0010/07/2021 061-0000-20101-00 ZACHARY COX Refund Check 060442-000, 1222 GARDEN LN 106.8210/07/2021 061-0000-20101-00 RICHARD HALL Refund Check 012972-001, 1360 JEFFERSON ST 46.4010/07/2021 061-0000-20101-00 JUSTIN G CREE Refund Check 061690-000, 169 CEDAR AVE 7.9909/29/2021 061-0000-20101-00 CASSY MIYLER Refund Check 022789-005, 70 IMPERIAL DR 39.0809/29/2021 061-0000-20101-00 KELVIN HARRISON Refund Check 044680-000, 369 HARDING ST 76.5410/07/2021 061-0000-20101-00 SARA DUNHAM Refund Check 009877-001, 965 FLORENCE AVE 118.9310/07/2021 061-0000-20101-00 RICHARD LEGG Refund Check 048047-001, 225 N IVAN AVE 12.1710/07/2021 061-0000-20101-00 JASON EVANS Refund Check 052853-000, 3291 WESTVIEW DR 62.2410/07/2021 061-0000-20101-00 LAURENCE MITCHELL Refund Check 014690-001, 740 MICHIGAN AVE 3.0810/07/2021 061-0000-20101-00 RUTH BALL Refund Check 022492-001, 808 BROWN AVE 59.7610/07/2021 061-0000-20101-00 MICHAEL BOSWORTH Refund Check 060734-000, 1649 N SEMINARY ST 46.4010/07/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 15 Account Number Vendor AmountDescription PO No Date 061-0000-20101-00 JONATHAN BLAKEWELL Refund Check 047034-000, 1132 W FREMONT ST 51.5410/07/2021 061-0000-20101-00 ASCENT CHURCH INC Refund Check 063857-000, 940 W FREMONT ST 57.0909/29/2021 061-0000-20101-00 AUDREY ALLAMAN Refund Check 048316-000, 1384 MAPLE AVE 38.5210/07/2021 061-0000-20101-00 MARYANN ICENOGLE Refund Check 062081-000, 921 DAY ST 55.0010/07/2021 061-0000-20101-00 MARYANN ICENOGLE Refund Check 062081-000, 921 DAY ST 116.4310/07/2021 061-0000-20101-00 GEORGE MILLER Refund Check 019861-020, 708 W FIRST ST 26.6310/07/2021 061-0000-20101-00 TERESA HAYDEN Refund Check 005055-004, 261 N WHITESBORO ST 90.7909/29/2021 061-0000-20101-00 XANDER GRAY Refund Check 064169-000, 281 E LOSEY ST 69.2210/07/2021 061-0000-20101-00 SARA DUNHAM Refund Check 009877-001, 965 FLORENCE AVE 0.5310/07/2021 061-0000-20101-00 APRIL IRIZARRY Refund Check 052752-001, 1763 MEADOW DR 85.0909/29/2021 061-0000-20101-00 KEVIN HEARD Refund Check 063193-000, 638 BROWN AVE 49.0809/29/2021 061-0000-20101-00 MICHAEL DOOLEY Refund Check 062521-000, 140 W FIRST ST 75.8110/07/2021 061-0000-20101-00 EMILY MCCLAY Refund Check 055896-000, 1416 DAY ST 68.3310/07/2021 061-0000-20101-00 ASHLEY JONES Refund Check 056303-000, 443 N WEST ST 13.6010/07/2021 061-0000-20101-00 MICHAEL GAYLORD Refund Check 020939-001, 113 DUFFIELD AVE UPPER 70.3010/07/2021 061-0000-20101-00 RICHARD HAPP Refund Check 016181-003, 148 N IVAN AVE 53.8909/30/2021 061-0000-20101-00 AMBER LESTER Refund Check 056147-001, 424 IOWA AVE 72.6109/29/2021 061-0000-20101-00 ETEL NEMETH Refund Check 008650-000, 1386 BROWN AVE 32.0909/29/2021 061-0000-20101-00 AMANDA STEGALL Refund Check 057185-000, 947 E FREMONT ST 116.0910/07/2021 061-0000-20101-00 DAVID NUTZHORN Refund Check 009091-003, 1048 JOHNSTON ST 67.2609/29/2021 061-0000-20101-00 LINDA PAVIS Refund Check 045634-000, 248 LINCOLN ST 49.5710/07/2021 061-0000-20101-00 WOOLSEY HOME IMPROVEMENT LLCRefund Check 058525-002, 1695 JEFFERSON ST 126.4310/07/2021 061-0000-20101-00 GERALD WEAVER TRUST Refund Check 023701-001, 914 BROWN AVE 45.1809/29/2021 061-0000-20101-00 KRISTI WILDER Refund Check 059735-000, 762 S CHAMBERS ST 75.7909/29/2021 061-0000-20101-00 DANIEL WILLIAMS Refund Check 058859-000, 1740 ROCK ISLAND AVE 55.3010/07/2021 061-0000-20101-00 JESSIE WILSON Refund Check 042067-000, 1404 E MAIN ST 49.0009/30/2021 061-0000-20101-00 JOHN TUTTLE Refund Check 048072-012, 728 CENTURY ESTATES 68.8810/07/2021 061-0000-20101-00 DOMINIQUE WILSON Refund Check 061130-000, 280 WALNUT AVE 28.5610/07/2021 061-0000-20101-00 EDGAR WADE Refund Check 047685-000, 373 BEDI AVE 55.8110/07/2021 061-0000-20101-00 BELINDA JOHNSON SCOTT Refund Check 061661-000, 893 N PRAIRIE ST 3 62.0709/30/2021 061-0000-20101-00 WOOLSEY HOME IMPROVEMENT LLCRefund Check 058525-003, 1226 MONROE ST 83.6710/07/2021 061-0000-20101-00 VICTOR STAGGS Refund Check 020010-002, 500 W SECOND ST 55.1309/29/2021 061-0000-20101-00 HANNAH SMITH Refund Check 058020-000, 236 PHILLIPS ST 60.8510/07/2021 061-0000-20101-00 KEITH RAMSEY Refund Check 061644-000, 62 MARMAC CT 13.7710/07/2021 061-0000-20101-00 LAURIE WOODS Refund Check 048877-001, 989 S SEMINARY ST 46.5609/29/2021 061-0000-20101-00 CHRISTINA VARNOLD Refund Check 060865-000, 9 LORRAINE DR 72.5810/07/2021 061-0000-20101-00 DANIEL PIERSON Refund Check 054832-000, 598 JOHNSTON ST 112.3310/07/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 16 Account Number Vendor AmountDescription PO No Date 061-0000-20101-00 MELISSA PATTERSON Refund Check 043387-002, 814 N WEST ST 85.0909/29/2021 061-0000-20101-00 ALLISON SKINNER Reissue UB refund check to Executor 23.2410/12/2021 061-0000-20101-00 MARK THOMAS Refund Check 011633-000, 155 W WATER ST 41.4309/29/2021 061-0000-20102-00 Stratus Networks, Inc 10/21 Service #7382 126.5010/12/2021 061-0000-51000-00 Knox County Recorders Office 09/21 Laredo 21.3510/12/2021 061-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupEngineering Agreement for PFAS Water Treatment study 47,000.00 000009192010/12/2021 061-0000-51000-00 PDC Laboratories, Inc.LABORATORY TEST OF WELLS (INVOICE # I9482792) 9,285.00 000009201810/12/2021 061-0000-51000-00 PDC Laboratories, Inc.Water testing 18.0010/12/2021 061-0000-51000-00 SpringbrookSoftware LLC 09/21 Civic PayPad Fees 142.0009/30/2021 061-0000-51000-00 PFM Arbitrage report - 2017 GO Refunding Bonds 1,500.0010/12/2021 061-0000-51010-00 James M Kelly, Attorney 07/21 Legal Fees 3,847.5010/12/2021 061-0000-52000-00 Ameren Illinois 09/21 Electricity #0405132039 6,167.0009/30/2021 061-0000-52000-00 American Electric Power 09/21 Electricity 11,626.0909/30/2021 061-0000-52000-00 Illinois Power Marketing 09/21 Electricity #GMCGAL1002 19,752.5909/30/2021 061-0000-52300-00 Ameren Illinois 09/21 Heat #1017455691 108.4009/30/2021 061-0000-52300-00 Nicor Gas 09/21 Heat #20727010009 41.5809/30/2021 061-0000-52300-00 Nicor Gas 09/21 Heat #14511554116 347.8809/30/2021 061-0000-54000-00 Eric Heiden Cell Allowance 30.0009/30/2021 061-0000-54000-00 Timothy Fey Cell Phone Allowance 30.0009/30/2021 061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0009/30/2021 061-0000-54000-00 Mark Schwieter Cell Phone Allowance 30.0009/30/2021 061-0000-54000-00 Shelby Schwieter Cell Phone Allowance 30.0009/30/2021 061-0000-55700-00 Waste Management, Inc.10/21 Service 17.3610/12/2021 061-0000-55700-00 Royal Cleaning Services 10/21 Janitorial Services 434.0010/12/2021 061-0000-55700-00 Waste Management, Inc.10/21 Service 97.1410/12/2021 061-0000-65000-00 Office Specialists, Inc.Mops 24.8610/12/2021 061-0000-65000-00 Office Specialists, Inc.Liners, towels, tissue, sponges 120.8310/12/2021 061-0000-66000-00 Core & Main Curb stops 251.9410/12/2021 061-0000-66000-00 Core & Main Repair clamps, oak wedges, coupling, 90 deg bend w/copper gasket 1,842.0410/12/2021 061-0000-66000-00 Galesburg Builders Supply, Inc CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 174.00 000009183110/12/2021 061-0000-66000-00 Galesburg Electric, Inc.Wire, cord conn 97.8510/12/2021 061-0000-66000-00 Galesburg Builders Supply, Inc CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 145.00 000009183110/12/2021 061-0000-66000-00 Galesburg Builders Supply, Inc PORTLAND CEMENT CONCRETE, CL PP1 MIX - DELIVERED 105.00 000009183110/12/2021 061-0000-66000-00 Galesburg Builders Supply, Inc PORTLAND CEMENT CONCRETE, CL PP2 MIX - DELIVERED 109.00 000009183110/12/2021 061-0000-66700-00 Core & Main 510M S/POINT M2 WIRED RADIO UNIT 5,820.00 000009190210/12/2021 061-0000-68500-00 Brenntag Mid-South, Inc Drum return -1,500.00 000009182410/12/2021 061-0000-68500-00 Brenntag Mid-South, Inc 2021 Liquid Chlorine for Water Division as per bid. This is a bl 3,906.00 000009182410/12/2021 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 17 Account Number Vendor AmountDescription PO No Date 061-0000-68500-00 Hawkins, Inc Phosphate Inhibitor for 2021 17,265.00 000009183910/12/2021 146,778.03Subtotal for Divison: 0000 Subtotal for Fund 061 146,778.03 067-0000-20101-00 SARA DUNHAM Refund Check 009877-001, 965 FLORENCE AVE 0.7310/07/2021 067-0000-51000-00 SpringbrookSoftware LLC 09/21 Civic PayPad Fees 71.0009/30/2021 067-0000-51000-00 Knox County Recorders Office 09/21 Laredo 21.3510/12/2021 93.08Subtotal for Divison: 0000 Subtotal for Fund 067 93.08 078-0000-51000-00 OSF Occupational Medicine Drug Testing 50.0010/12/2021 078-0000-51000-00 OSF Occupational Medicine Pre employment screening 170.0010/12/2021 078-0000-51000-00 OSF Occupational Medicine Drug Testing 85.0010/12/2021 078-0000-51000-00 Resource Management Services, Inc 10/21-12/21 Consultation & Counseling Services 1,239.0010/12/2021 078-0000-51000-00 OSF Occupational Medicine Pre employment screening 125.0010/12/2021 078-0000-51000-00 OSF Occupational Medicine Pre employment screening 170.0010/12/2021 078-0000-51000-00 OSF Occupational Medicine Drug testing 50.0010/12/2021 078-0000-56535-00 Midwest Orthopaedic Center Work comp dos 10/01/21 #420073-010016 65.0010/12/2021 078-0000-56535-00 Central IL Radiological Assoc Work comp dos 3/26/21 #252003913327 41.1910/12/2021 078-0000-56535-00 Marc McMahon Work Comp dos 10/07/21 33.3110/12/2021 078-0000-56535-00 Marc McMahon Work Comp dos 10/05/21 16.1710/12/2021 078-0000-56535-00 OSF Medical Group, Inc.Work comp dos 9/19/21 #P441776061 168.8610/12/2021 2,213.53Subtotal for Divison: 0000 Subtotal for Fund 078 2,213.53 091-0000-20102-00 Galesburg Sanitary Dist.10/21 Sanitary District Fees less 3% collection fee -12,080.1810/12/2021 091-0000-20102-00 Galesburg Sanitary Dist.10/21 Sanitary District Fees less 09/21 Credit Card Fees -2,195.1810/12/2021 091-0000-20102-00 Galesburg Sanitary Dist.10/21 Sanitary District Fees less 08/21 lien fees -48.8310/12/2021 091-0000-22003-00 Galesburg Sanitary Dist.10/21 Sanitary District Fees 402,672.5610/12/2021 388,348.37Subtotal for Divison: 0000 Subtotal for Fund 091 388,348.37 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 18 Account Number Vendor AmountDescription PO No Date Report Total: 1,608,934.66 AP-Transactions by Account (10/12/2021 - 4:31 PM)Page 19 Check Date Check #Vendor Name Description Account #Amount 9/30/2021 0 Farmers & Mechanics Bank 08/21 F&M Bank Trust Fees 019-1905-51000 4.75 9/30/2021 5074 ABG Enterprise, Inc.HUD LBPHC at 118 Sheldon St.013-0000-83100 4,500.00 9/30/2021 6037 ABG Enterprise, Inc.HUD Healthy Homes at 118 Sheldon St.013-0000-83100 2,200.00 9/30/2021 95434 AMY CRUM Reissue UB Refund Check 045568-000, 566 N BROAD ST- Never rec'd 061-0000-20101 26.38 9/30/2021 0 Chuck Humes Umpire Sball - 3 games 9/28 019-1940-51400 90.00 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 067-0000-47500 9.00 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0110-47500 82.95 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 019-1905-47500 163.50 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 019-1920-47500 72.00 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 024-0000-47500 16.89 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0207-47500 61.20 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0510-47500 381.60 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0205-47500 100.80 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0115-47500 72.15 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0145-47500 18.00 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Vision Insurance Premiums 078-0000-20315 3,000.07 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 014-0000-47500 396.00 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 030-0370-47500 72.15 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0445-47500 36.00 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 030-0320-47500 72.15 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0605-47500 216.00 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0550-47500 39.60 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 018-0000-47500 46.80 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0305-47500 5.28 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0410-47500 (197.10) 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 078-0000-47500 21.53 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0306-47500 165.48 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0120-47500 64.12 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 061-0000-47500 206.55 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 020-0000-47500 7.20 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 023-0000-47500 27.00 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 017-0000-47500 10.80 9/30/2021 0 Dearborn National Life Insurance Co.10/21 Life Insurance Premiums 001-0450-47500 63.00 9/30/2021 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 155.90 9/30/2021 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 305.90 9/30/2021 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 79.40 9/30/2021 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 718.90 9/30/2021 6038 J W Summy Contracting Corp.HUD Healthy Homes at 425 E Grove St 013-0000-83100 3,650.00 Advance Checks and ACH Payments as of 10/12/2021 9/30/2021 20068 J W Summy Contracting Corp.DCEO HELP Pilot at 514 Monmouth Blvd 013-0000-83100 11,860.00 9/30/2021 0 Joel Zaiser Umpire Sball - 2 games 9/28 019-1940-51400 60.00 9/30/2021 95435 Knox County Recorders Office File 17 weed/trash/demo liens 001-0160-51300 150.00 9/30/2021 0 Nathan Lewis Meals - Blue to Gold Training - Crystal Lake,IL- NLewis 001-0000-10706 143.00 9/30/2021 0 Nicholas Morrissey Meals - Wk 4 Basic FF - NMorrissey 001-0000-10706 155.00 9/30/2021 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 9/30/2021 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 9/30/2021 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 10/4/2021 95497 Knox County Trustee Payment Account Purchase of Property from Trustee - 586 W South St 9915154004 023-0000-10850 823.00 10/4/2021 95497 Knox County Trustee Payment Account Purchase of Property from Trustee - 1465 Willard St 9902354004 023-0000-10850 823.00 10/4/2021 95497 Knox County Trustee Payment Account Purchase of Property from Trustee - 89 Arnold St 9911481004 023-0000-10850 823.00 10/4/2021 95497 Knox County Trustee Payment Account Purchase of Property from Trustee - 440 W South St 9915154017 023-0000-10850 823.00 10/4/2021 95497 Knox County Trustee Payment Account Purchase of Property from Trustee - 471 N Cherry St 9910429002 023-0000-10850 823.00 10/4/2021 95497 Knox County Trustee Payment Account Purchase of Property from Trustee - 84 Blane Ave PIN 9911451029 023-0000-10850 823.00 10/4/2021 95497 Knox County Trustee Payment Account Purchase of Property from Trustee- 324 S Henderson St 9916279017 023-0000-10850 823.00 10/4/2021 95497 Knox County Trustee Payment Account Purchase of Property from Trustee - 772 Ella St 9911379007 023-0000-10850 823.00 10/4/2021 95497 Knox County Trustee Payment Account Purchase of Property from Trustee - 49 W South St 9910403048 023-0000-10850 823.00 10/4/2021 95497 Knox County Trustee Payment Account Purchase of Property from Trustee - 383 Jefferson St 9910306005 023-0000-10850 823.00 10/7/2021 95502 Austin Riley Replacement cost of damaged parts - 2014 Chevy Silverado 078-0000-56534 1,449.25 10/7/2021 0 Chuck Humes Umpire 3 games Sball - 10/5 019-1940-51400 90.00 10/7/2021 0 Dan Burgland Umpire 2 games Sball - 10/5 019-1940-51400 60.00 10/7/2021 95500 Illinois Power Marketing 09/21 Service #GMCGAL1003 030-0000-20102 932.50 10/7/2021 95500 Illinois Power Marketing 09/21 Service #GMCGAL1003 001-0000-20102 6,603.96 10/7/2021 95500 Illinois Power Marketing 09/21 Service #GMCGAL1003 020-0000-20102 866.68 10/7/2021 95500 Illinois Power Marketing 09/21 Service #GMCGAL1003 019-0000-20102 14,274.30 10/7/2021 95500 Illinois Power Marketing 09/21 Service #GMCGAL1003 024-0000-20102 28.44 10/7/2021 95501 Knox County Recorders Office Release 16 property maint liens 001-0160-51300 150.00 10/7/2021 95501 Knox County Recorders Office File 38 weed/trash/demo liens 001-0160-51300 300.00 10/8/2021 0 Bluefin Payment Systems 09/21 UB Webpayment Credit Card Fees 061-0000-51000 3,595.67 10/8/2021 0 Bluefin Payment Systems 09/21 UB Webpayment Credit Card Fees 067-0000-51000 1,797.84 10/8/2021 0 Cardconnect 09/21 Credit Card Fees 019-1905-51000 234.49 10/8/2021 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 101.05 10/8/2021 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 80.90 10/8/2021 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 120.00 10/8/2021 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 209.10 10/8/2021 0 IMRF IMRF Adjustments 001-0000-20311 2.39 10/8/2021 0 IMRF 09/21 IMRF Contributions 001-0000-20311 139,452.55 10/8/2021 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 10/8/2021 0 Wells Fargo Merchant Services 09/21 Credit Card Fees 019-1925-51000 467.31 10/8/2021 0 Wells Fargo Merchant Services 09/21 Credit Card Fees 019-1920-51000 1,989.03 10/8/2021 0 David Helvey Non Safety Toed Shoes 001-0605-67500 115.02 Grand Total 212,480.43$ Prepared by: Gug Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG OCTOBER 5, 2020 AGENDA ITEM: Zoning Map Amendment from I, Institutional to B1, Neighborhood Business, located at 387 E Grove St and the parking lot to the south (across E Grove St). SUMMARY RECOMMENDATION: The Development Review Committee members reviewed the zoning amendment request at their September 1, 2021, meeting and recommended approval. The Planning and Zoning (P&Z) Commission held the required public hearing during their September 21, 2021, meeting and a motion was made to approve, but the item died on the floor due to a lack of a second. The City Manager and Director of Community Development concur with the Development Review Committee’s recommendation. BACKGROUND: The building has been vacant since about 2013 when the clinic relocated. FHP&D Properties, Ryan Frakes, is proposing to purchase the property and has requested a zoning amendment from I, Institutional to B1, Neighborhood Business. This would include 387 E Grove St and the parking lot to the south (across E Grove St). Property identification numbers are 99-10- 428-020 and 99-10-431-015. Mr. Frakes is requesting the zoning amendment so he can operate an indoor climate controlled Storage (mini-self service) business in the northern portion of the building. There will be approximately 23 small units, all will be inside the existing brick building. Customers would park in the lot on the north side of the building and enter on the north side of the building. The south portion of the building would be available for lease for office space. The attached aerial shows the general location of the lot in question and the existing zoning. Zoning Land Use North R3A-Multi-family residential Residential West R3A-Multi-family residential Residential East R3A-Multi-family residential Residential South R3A-Multi-family residential Vacant lot A similar zoning amendment request in the area was approved in 2019 to change the zoning of 555 N Kellogg St from Institutional to B1. The purpose of the B1 zoning district is to provide a limited range of convenience-oriented businesses and services primarily relying upon the patronage from the immediate neighborhoods. At the September 21st Planning and Zoning Commission meeting, members also considered a Special Use request to allow Storage (mini-self service). The Commission did vote 2 ayes (Members Johnson and Lee), one nay (McKelvie) and zero abstentions to approve the Special Use contingent upon City Council approving this zoning amendment. 21-1026 Prepared by: Gug Page 2 of 2 Property owners in the neighborhood did attend the Planning and Zoning Commission meeting to voice concerns. Some of the comments from property owners in the area included: • Not being able to park in the lot during snow emergencies like they have in the past; • Vermin attracted to the property due to mini-storage. Mr. Frakes stated he would spray for pests as part of his normal business practice; • A better use of the property would be to demolish it and have it as green space or develop something for people in the area to do; • The mini-storage operating 24/7. Mr. Frakes stated his intent would be to only allow access to the storage units until 10:00 p.m.; • Aesthetics. Mr. Frakes stated he would maintain the building and parking lots; and • Concern about outside storage or construction of additional storage units in the parking lots. Mr. Frakes stated he does not currently have any plans to construct additional structures for storage. It was also mentioned the parking lot at the south west corner of Seminary and Grove is a small lot that would not allow many structures once setbacks, parking and drainage requirements are met. BUDGET IMPACT: There would be no anticipated impact upon the budget if the zoning amendment is approved. SUPPORTING DOCUMENTS: 1. Aerial – General location 2. Zoning amendment application 3. Zoning amendment ordinance NKelloggStEGroveSt NKelloggStNSeminaryStEGroveSt NSeminaryStEGroveSt C e d a rCr e e kN SEMINARY STN KELLOGG STE GROVE ST 9910427012 510 N KELLOGG ST 9910427018 280 E LOSEY ST 9910428006 555 N KELLOGG ST 9910428007 537 N KELLOGG ST 9910428008 529 N KELLOGG ST 9910428009 517 N KELLOGG ST 9910428011 564 N SEMINARY ST 9910428012 556 N SEMINARY ST 9910428013 550 N SEMINARY ST 9910428016 343 E GROVE ST 9910428017 357 E GROVE ST 9910428018375 EGROVE ST9910428020 387 E GROVE ST 9910430013 486 N KELLOGG ST 9910430014 470 N KELLOGG ST 9910431003 435 N KELLOGG ST 9910431014 346 E GROVE ST 9910431015 9910431016 9910431017 9910431030 420 N SEMINARY ST 9910431032 483 N KELLOGG ST 9910431033 453 N KELLOGG ST 9911301003 571 N SEMINARY ST 9911301007 533 N SEMINARY ST 9911301008 523 N SEMINARY ST 9911301009 511 N SEMINARY ST 9911301010425 EGROVE ST9911301012 441 E GROVE ST 9911301013451 EGROVE ST9911301014 463 E GROVE ST 9911301031433 EGROVE ST9911301033 559 N SEMINARY ST 9911301034 549 N SEMINARY ST 9911302002 475 N SEMINARY ST 9911302003 436 E GROVE ST 9911302005 443 N SEMINARY ST 9911302008 9911302009 448 E GROVE ST 9911302010 458 E GROVE ST 9911302011468 E GROVE ST9911302021 9911302030 463 N SEMINARY ST 9911302031 459 N SEMINARY ST ÀO ÀI ÀI ÀR-3A ÀB-1 Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community August 26, 2021 / Cadastral City of Galesburg 387 E Grove St 60 0 60 120 18030 Feet 387 E Grove St Community Development Department CITY OF GALESBURG Operating Under Council-Manager Government Since 1957 ZONING MAP AMENDMENT APPLICATION PETITION/DEVELOPMENT NAME (if applicable): Jg 7 £. G roir L. PETITIONER INFORMATION: Rjv.."--f ro-..Kt S-3 )1..fL L ~"'c..c>\"' Prima y contact name Mailing address C ity, State, Zip Phone Fax OTHER APPLICANTS AND INTERESTED PARTIES: Relation ship Ap plicant Owner(s) Name Company Email Mailing Address Phone # \\ l l \\ II D eveloper(s) ------------------------------ SITE INFORMATION: o. 5l. 3<61 E. bf_OVf 9L bAU:,SBllltC,>~ 6140/ q410'-/d~Odo ; Ac res Site address or location Property Identification Number (PIN) L£hAL:S.b Lf54-l 8LK-I 0AL£~ /~ ADt>/11 fx. B~~5WCotl,-r~£lfl'tJ71 1 1U4 1 1JIJ.1 t4' tJ '21 1 11214 1 N ld.1 U)33 1 S ld.l/11o POB S :lib' L1S 11' l Legal D escription ZONING INFORMATION: J"~i 1t v+~""°'"! Current Zoning Existing Land U se tu tt_ \ ~ ~ b .>r-ha a d ~J ~ ~" t;; S ( B :J-) Proposed Zoning Proposed Land U se/Reason for request City Hall• 55 West Tompkins Street • Galesbw·g, fL 61401 •309/345-3619 • www.ci.galesburg.il.us Last updat ed December 202 0 Page 4 of 5 *Attach additional sheets as necessary I hereby affirm that I have full legal capacity to authorize the filing of this Petition and that all information and exhibits herewith submitted are true and correct to the best of my knowledge. The Authorized Signer invites City representatives to make all reasonable inspections, investigations and pictures of the subject property during the processing period of the petition. I agree to pay all fees consistent with the City payment policies and comply with City codes . I understand these fees will include publication and processing expenses and are non-refundable. I understand that all correspondence from the City staff will be directed to the Primary Contact. It will be the Primary Contact's responsibility to inform all other interested parties of any correspondence and the status of the petition. Signature of owner or authorized agent Date CHECKLIST OF REQUIRED ZONING AMENDMENT APPLICATION ITEMS: D One original completed zoning amendment application form . D Payment of a $150 non-refundable filing fee. Checks should be made payable to "City of Galesburg". D Authorized Signature Acknowledgement. If the owner(s) of the property in question will not be the primary contact or is not the applicant, then an acknowledgement must be signed by the property owner(s) designating an authorized agent for the petition. It shall state the authorized agent has the authority to deal with the property in all aspects with regards to the petition. D Attachments such as site plans , building layouts or elevations , etc. may be submitted, but are not required . They are recommended , however, in order to provide accurate and sufficient information for consideration by the Planning and Zoning Commission and City Council. D The petitioner(s) or authorized agent must be present at the public hearing held before the Planning and Zoning Commission. City llall • 55 West Tompkins Street • Galesburg , IL 6 1401 • 309/345·36 l 9 • www.ci.galesburg.il.us Last updated December 2020 Page 5 of 5 ORDINANCE NO. _________________ WHEREAS, pursuant to a public hearing duly held as required by law, the Planning and Zoning Commission to the City of Galesburg, Illinois, has reported on a proposition to amend the Zoning Map of said City as hereinafter set forth; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION ONE: The following described real estate shall be, and the same hereby is, rezoned from I, Institutional to B1, Neighborhood Business District: That portion of Lots One (1) and Two (2) (according to the Subdivision of Original Lots Four (4), Five (5), Six (6) and Seven (7) in Block One (1) of Gale’s First Addition to the City of Galesburg, Knox County, Illinois, per plat recorded in Volume 68 of Records, at Page 444) bounded by a line commencing at a point Forty-seven (47) feet East of the Southwest corner of said Lot Two (2), running thence North Seventy-nine (79) feet, thence West Four (4) feet, thence North Twelve (12) feet, thence East Four (4) feet, thence North Twenty-one (21) feet, thence West Fourteen (14) feet, thence North Twelve (12) feet, thence West Thirty- three (33) feet to the West line of said Lot Two (2), thence North along the said Lot Two (2) to a point which is Eighteen (18) feet North of the South line of said Original Lot Four (4), thence East parallel with said South line of Lot Four (4) to the East line of said Lot One (1) thence South along the said East line of said Lot 1 to the Southeast corner of said Lot One (1), thence West along the South lines of said Lots One (1) and Two (2) to the place of beginning. Parcel Identification Numbers (PINs): 99-10-428-020 Commonly known as: 387 East Grove St, Galesburg, IL Lot One (1) in Block Six (6) of the Gale’s First Addition to the City of Galesburg, Knox County, Illinois. Parcel Identification Numbers (PINs): 99-10-431-015 Commonly known as: Vacant land (parking) at the south west corner of East Grove St and North Seminary St, Galesburg, IL SECTION TWO: The Zoning Map of the City of Galesburg shall be, and the same hereby is, changed in accordance with the provisions hereof. SECTION THREE: All ordinances, or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FOUR: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this day of , 20____ , by a roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ ______________________________________________________________________________ Nays: _________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ ATTEST: ______________________________ Peter Schwartzman, Mayor ____________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 4, 2021 AGENDA ITEM: Amendment to the Community Garden ordinance to allow Community Gardens in the Institutional (I) zoning district. SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required public hearing during their September 21, 2021 meeting. On a vote of 3 ayes (Members Johnson, Lee, McKelvie), zero nays and zero abstentions recommend approval of the ordinance amendment. The City Manager and Director of Community Development concur with the P&Z Commission’s recommendation. BACKGROUND: The current Community Garden ordinance was approved on May 3, 2010. The ordinance would allow Community Gardens or private gardens as a primary use on a vacant lot if it meets the conditions of Section 152.118. This is applicable to the Estate Residential (ER), Single Family (R1A, R1B and R1C) zoning districts. The proposed amendment would now include allowing Community Gardens in the Institutional zoning district. The amendment would also exempt any Community Garden that is maintained by the United States of America, State of Illinois, any unit of local government, primary school, secondary school or college. City ordinance defines a Community Garden as “An area of land managed and maintained by a group of individuals to grow and harvest food crops and/or non-food ornamental crops, for personal or group use, consumption or donation. Community gardens may be divided into separate plots for cultivation by one or more individuals or may be farmed collectively by members of the group and may include common areas maintained and used by group members. The activities shall not include commercial/entrepreneurial/for profit enterprises.” Community Gardens promote local health, can provide neighborhood beautification, and/or education. These amendments will provide more flexibility that could increase community involvement and overall health through sustainable methods of food production BUDGET IMPACT: There would be no anticipated impact upon the budget if the ordinance amendment is approved. SUPPORTING DOCUMENTS: 1. Existing Community Garden Ordinance 2. Amendment to the Community Garden Ordinance 21-1027 § 152.118 COMMUNITY GARDENS. Community garden or private garden as a primary use on a vacant lot provided the following conditions are met: (A)The garden area shall be limited to growth of vegetables, fruits and flowers only. Maintaining beehives, livestock and poultry shall be prohibited. (B)No garden area shall be located in the FRONT YARD AREA which is defined as the required front yard setback distance for the zoning district in which the community garden is located or the average distance between the front property line and the font of the adjacent buildings, whichever distance is less. (C)A grassy buffer strip at least three feet wide shall be provided along the side and rear property lines. (D)The garden area shall be properly maintained throughout the year by: (1)Weekly mowing the grassy areas. (2)Weekly removing the weeds and grasses from the actual garden. (3)Weekly collecting rotting vegetables/fruits from garden areas and providing off-site disposal of this waste. (4)Weekly collecting and removing all trash and debris this is deposited on the site. (5)Providing for all season end removal of all dead plant growth/waste. (E)No overhead lighting shall be permitted on the site. (F)One non-illuminated sign no exceeding four square feet in area and six fee in height shall be permitted. The sign face shall be located parallel to the front property line and shall not be located in the front yard area. The content of the sign shall be limited to identification of the site as a community garden, sponsorship contact information and rules/guidelines for the community garden. (G)No parking areas shall be permitted on the site. (H)No retail sales of product shall be allowed on the site. (I)No portable restrooms shall be permitted on the site. (J)One utility shed shall be allowed on the site under the following conditions: (1)Maximum area of 150 square feet. (2)Must be located within the rear yard setback and at least five feet off the side and rear property lines. (3)Maximum height of ten feet. (K)Any power equipment and attachments, hand tools, fertilizer, chemicals and other equipment and materials that is kept on the site shall be stored within a utility shed. (L)The following miscellaneous improvements shall be permitted on the site: (1)Trellises. (2)Raised planting beds (3)Benches. (4)Covered trash receptacles. (5)Row covers. (M)Hours of operation shall be limited from sunrise to sunset. (N)Row covers are permitted to provide the extension of the growing season. Any row cover shall be limited to a maximum width of six feet wide and a maximum height of five feet tall. Row covers can be utilized between March 1 and May 31 and between September 1 and December 1. At all other periods the row cover shall be removed from the site. The row cover structure shall be properly maintained while placed in the garden and the fabric covering the structure shall be repaired or replaced if the material rips or becomes loose. (Ord. 12-3343, passed 1-23-2012; Ord. 12-3352, passed 5-21-2012) § 152.005 DEFINITIONS. COMMUNITY GARDEN. An area of land managed and maintained by a group of individuals to grow and harvest food crops and/ or non-food ornamental crops, for personal or group use, consumption or donation. Community gardens may be divided into separate plots for cultivation by one or more individuals or may be farmed collectively by members of the group and may included common areas maintained and used by group members. The activities shall not include commercial/entrepreneurial/for profit enterprises. EXISTNG COMMUNITY GARDEN ORDINANCE ORDINANCE NO. _________________ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1 That Section 152.073 (C) of Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, by adding thereto the following: (3)Community gardens - see § 152.118 for conditions. SECTION 2 That Section 152.118 of Chapter 152 of the Galesburg Code of Ordinances be, and the same hereby is amended, by adding thereto the following: (O)Exemptions. The provisions of this section shall not be applicable to any premises or lands containing a Community Garden maintained by the United States of America, this state, or any unit of local government, primary school, secondary school or college. SECTION 3 All ordinances, or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION 4 This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this _ day of , 20 __ , by a roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ ______________________________________________________________________________ Nays: _________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ ______________________________ ATTEST: Peter Schwartzman, Mayor ____________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER OCTOBER 4, 2021 AGENDA ITEM: Ordinance to restrict parking on S. Seminary Street SUMMARY RECOMMENDATION: The City Manager, Director of Public Works and City Engineer recommend approval of this Ordinance to restrict parking on both sides of S. Seminary Street from Berrien Street to the south corporate limits. BACKGROUND: The project to reconstruct S. Seminary Street from Fifth Street to Berrien Street is nearing completion. The design for the newly constructed roadway includes two 14-foot- wide shared lanes that can accommodate both vehicle and bicycle traffic. In the design phase of the project, it was determined that bicycle accommodations should be made due to the type of street, amount of traffic, and the number of bicycle generators in the project vicinity. In order to provide the two shared lanes for both vehicles and bicyclists, parking must be restricted on both sides of S. Seminary Street between Berrien Street and Fifth Street. Currently, there are three existing parking ordinances that will be replaced by the proposed ordinance. Parking is currently restricted on the east side of S. Seminary Street from Berrien Street to the south corporate limits, on the west side from 100 feet north of Fifth Street to the south corporate limits, and on both sides of the street from 100 feet south of Fourth street to 100 feet north of Fourth street. The proposed ordinance would replace the existing ordinances with one ordinance restricting parking on both sides of S. Seminary Street from Berrien Street to the south corporate limits. BUDGET IMPACT: Cost of signs and posts. SUPPORTING DOCUMENTS: 1. Ordinance 21-1028 ORDINANCE NO. _________________ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: Appendix R of Chapter 77 of the City of Galesburg Code of Ordinances shall be, and is hereby amended by adding the following language: Seminary Street, Berrien Street to south corporate limits SECTION TWO: Appendix R of Chapter 77 of the City of Galesburg Code of Ordinances shall be, and is hereby amended by deleting the following language: Seminary Street, 100 feet south of Fourth Street to 100 feet north of Fourth Street SECTION THREE: Appendix U of Chapter 77 of the City of Galesburg Code of Ordinances shall be, and is hereby amended by deleting the following language: Seminary Street, Berrien Street to south corporate limits SECTION FOUR: Appendix V of Chapter 77 of the City of Galesburg Code of Ordinances shall be, and is hereby amended by deleting the following language: Seminary Street, 100 feet north of Fifth Street to south corporate limits SECTION FIVE: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION SIX: This ordinance shall be in full force and effect following its passage, approval and publication as required by law. Approved this ______day of ____________________, 2021, by roll call vote as follows: Roll Call #: Ayes: ______________________________________________________________________________ ______________________________________________________________________________ Nays: ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ ______________________________ Peter Schwartzman, Mayor ATTEST: ______________________________ Kelli R. Bennewitz, City Clerk COUNCIL LETTER CITY OF GALESBURG OCTOBER 18, 2021 AGENDA ITEM: Amendment to Section 113.043(C) of Chapter 113 of the Galesburg Municipal Code regarding the establishment of a Class C-2 liquor license. SUMMARY RECOMMENDATION: The Liquor Commissioner, Administration, and the City Clerk recommend approval of the ordinance. BACKGROUND:The City was contacted by a business who wants to construct a building that would house an approximate 11,000 to 15,000 square foot retail liquor store and a 1,000 to 1,200 square foot bar and gaming area with an outdoor patio. The building would also include two other spaces for retail. The owners have other similar stores in Pontiac, Rochelle, Ottawa, St. Charles and Dixon. The location for the building would be the dilapidated former bowling alley site on Henderson Street. The new license requires that the retail side be a minimum of 10,000 square feet and any attached bar must have a minimum of 1,000 square feet with seating for 10 people. BUDGET IMPACT: $5,300 plus sales tax and gaming tax revenue SUPPORTING DOCUMENTS: 1. Ordinance Prepared by: KRB Page 1 of 1 21-1029 ORDINANCE NO. _________________ AN ORDINANCE AMENDING CHAPTER 113 OF THE GALESBURG CITY CODE REGARDING THE SALE OF ALCOHOLIC LIQUOR WHEREAS,the City of Galesburg,Illinois,is a home rule unit of government pursuant to Section 6, Article VII of the Constitution of the State of Illinois; and WHEREAS,THE City has adopted certain liquor license regulations designed to protect the health, safety and welfare, which are codified in Chapter 113 of the Galesburg City Code; and WHEREAS,Section 4-1 of the Illinois Liquor Control Act,235 ILCS 5/4-1,empowers the Mayor and City Council to establish condition and regulations and restrictions upon the issuance of the local liquor licenses no inconsistent with the law as the public good and convenience may require; and WHEREAS,the Mayor and City Council desire to update and revise Chapter 113 of the Galesburg City Code to protect the health, safety, and welfare of its residents. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE:Section 113.036 (C)of Chapter 113 of Code of Ordinances of the City of Galesburg is hereby amended so that as amended it shall read as follows: (C)Class C-1 authorizes the retail sale of all types of alcoholic liquor for consumption off the premises only. Class C-2 authorizes the retail sale of all types of alcoholic liquor on or off premises,subject to the following conditions: 1.The licensed establishment shall have a minimum of 10,000 square feet dedicated to the retail sale of alcohol;and a separate space no less than 1,000 sq.ft.where alcohol can be served for consumption. 2.Such area where alcohol is served for consumption must be an enclosed permanent structure and allow seating for no less than 10 people. 3.No one under the age of 21 shall be permitted in the designated area for consumption. SECTION TWO:Section 113.043 (C)of Chapter 113 of the Code of Ordinances of the City of Galesburg is hereby amended so that as amended it shall read as follows: (C)No more than 32 Class C-1 licenses shall be issued and no more than 1 Class C-2 licenses shall be issued. SECTION THREE:Section 113.045 (A)of Chapter 113 of the Code of Ordinances of the City of Galesburg is hereby amended so that as amended it shall read as follows: (A)The following annual fees for each of the liquor licenses classifications are hereby established: Class A-1:$2,850 Class A-2:$2,850 Class C-1:$2,450 Class C-2:$5,300 Class D:$2,250 Class F:$1,550 Class H:$2,250 Class K:$2,250 Class L:$2,150 Class M:$2,150 SECTION FOUR:All ordinances or parts of ordinances,in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FIVE:This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this ______day of ____________________, 2021, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ ______________________________________________________________________________ Nays: ________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER OCTOBER 18, 2021 AGENDA ITEM: Ordinance to replace the existing yield signs on Grove Street at Olive Street with stop signs. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works and City Engineer recommend approval of this Ordinance to replace the existing yield signs on Grove Street at Olive Street with stop signs. BACKGROUND: A request was brought to the Traffic Advisory Committee to replace the existing yield signs on Grove Street at Olive Street with stop signs. Upon review, the Committee noted that visibility is restricted to the north and south of Grove Street at Olive Street due to trees, bushes, and structures. Due to these visibility restrictions, stop signs are recommended to be installed instead of the current yield signs. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1. Ordinance 21-1030 ORDINANCE NO. _________________ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: Appendix F of Chapter 76 of the City of Galesburg Code of Ordinances shall be, and is hereby amended by deleting the following language: Grove Street at Olive Street SECTION TWO: Appendix E of Chapter 76 of the City of Galesburg Code of Ordinances shall be, and is hereby amended by adding the following language: Grove Street at Olive Street SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FOUR: This ordinance shall be in full force and effect following its passage, approval and publication as required by law. Approved this ______day of ____________________, 2021, by roll call vote as follows: Roll Call #: Ayes: ______________________________________________________________________________ ______________________________________________________________________________ Nays: ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ ______________________________ Peter Schwartzman, Mayor ATTEST: ______________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 18, 2021 AGENDA ITEM: Bond Ordinance for Knox College Project SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information Systems recommend approval of the Ordinance. BACKGROUND: The Administration and staff from Knox College have been coordinating on the issuance of new debt for the College. Knox has requested that the City assist them in the issuance of bonds to refinance existing debt and undertake additional capital projects. The City previously assisted Knox College with issuance of Series 1996 and Series 1999 Bonds which are part of the debt being refinanced by this new bond issuance. Issuance of debt for a private, not for profit institution of higher learning is a valid exercise of the City’s home rule authority. The new bond ordinance authorizes the issuance of up to $45,000,000. Notice of the potential issuance of the bonds was published in the October 15, 2021 Register-Mail. This notice also provides that a public hearing will be held at the November 1, City Council meeting prior to adoption of the Bond Ordinance. The City has no liability or obligation associated with repayment of the bonds nor any control over the use of the proceeds. The City will be paid an issuance fee associated with this project in the amount of $25,000. Knox College will also pay the fees incurred by the City’s bond counsel and financial advisor per Agreement between the Parties. A representative from Knox College will be available to answer questions at the City Council meeting. BUDGET IMPACT: The issuance fee will be deposited into the General Fund. SUPPORTING DOCUMENTS: 1. Ordinance 21-1031 4820-6674-5337.6 ORDINANCE NO. ______ AN ORDINANCE AUTHORIZING AND APPROVING THE ISSUANCE AND SALE OF NOT TO EXCEED $45,000,000 CITY OF GALESBURG, KNOX COUNTY, ILLINOIS, REVENUE BONDS, SERIES 2021 (KNOX COLLEGE PROJECT), IN ONE OR MORE SERIES, TAXABLE OR TAX- EXEMPT, OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS; AND CONCERNING CERTAIN RELATED MATTERS. WHEREAS, the City of Galesburg, Knox County, Illinois (the “City”), is a duly constituted and existing municipality and a home rule unit within the meaning of Section 6(a), Article VII of the 1970 Constitution of the State of Illinois; and WHEREAS, the City, pursuant to its powers as a home rule unit, is authorized and empowered to issue its revenue bonds to finance and refinance the costs of acquiring, constructing, renovating and equipping educational facilities for private, not-for-profit institutions of higher education located within the City in order to enhance the general health and welfare of the residents of the City and the surrounding areas; and WHEREAS, Knox College, an Illinois not-for-profit corporation (the “Corporation”), has requested that the City issue its revenue bonds and loan the proceeds of sale to the Corporation to provide all or a portion of the funds necessary to (i) finance or reimburse the Corporation for the costs of the acquisition, construction, renovation and equipping of certain educational facilities of the Corporation described in the Agreement defined below (the “Project”), (ii) refund all of the outstanding principal amount of the City of Galesburg, Illinois Variable Rate Demand Revenue Bonds, Series 1996 (Knox College Project) (the “Series 1996 Bonds”), (iii) refund all of the outstanding principal amount of the City of Galesburg, Illinois Variable Rate Demand Revenue Bonds, Series 1999 (Knox College Project) (the “Series 1999 Bonds”), (iv) refinance certain taxable indebtedness incurred by the Corporation under a loan (the “Loan”) from PNC Bank, National Association (the “Bank”), about $10,660,000 of which is currently outstanding, (v) finance termination payments to PNC Bank, National Association pursuant to Interest Rate Swaps (as defined herein) entered into by the Corporation with respect to its Series 1996 Bonds and Series 1999 Bonds, and (vi) pay certain costs incurred in connection with the issuance of the Bonds (defined below) (collectively, the “Financing Purposes”); and WHEREAS, the City previously issued the Series 1996 Bonds for the benefit of the Corporation in the original principal amount of $19,700,000, $19,700,000 of which is currently outstanding, for the purpose of providing all or a portion of the funds necessary to finance or refinance (i) all or a portion of the costs of the acquisition, construction, renovation, and equipping of the educational facilities of the Corporation located in the City, (ii) the payment of a bank loan issued for the purpose of refunding $2,900,000 Illinois Educational Facilities Authority Revenue Bonds, Knox College, Series 1993, $2,740,000 of which was then outstanding, (iii) the payment of bank loans issued for the purpose of prepaying the Corporation’s Secured Notes in the principal amounts of $1,429,576 and $1,762,117, respectively, of which $1,370,000 and $1,115,291, respectively, was then outstanding, issued to the Illinois Educational Facilities Authority to secure 2 4820-6674-5337.6 loans made from a portion of the proceeds of the Adjustable Rate Demand Revenue Bonds, Series 1985 (University Pooled Financing Program) issued by the Illinois Educational Facilities Authority, (iv) capitalized interest on the Series 1996 Bonds and (v) all or a portion of the costs of issuance of the Series 1996 Bonds and the payment of the above-described bank loans; and WHEREAS, the City previously issued the Series 1999 Bonds for the benefit of the Corporation in the original principal amount of $5,000,000, $5,000,000 of which is currently outstanding, for the purpose of providing all or a portion of the funds necessary to finance or refinance (i) all or a portion of the costs of the acquisition, construction, renovation and equipping of the educational facilities of the Corporation located in the City, (ii) certain Series 1999 Project costs financed under the Fifth Amended and Restated Revolving Loan Credit Agreement, dated as of July 1, 1999, and (iii) all or a portion of the costs of issuance of the Series 1999 Bonds and the payment of the above-described bank loans; and WHEREAS, the Corporation previously entered into interest rate swaps with PNC Bank, National Association, in connection with the Series 1996 Bonds and the Series 1999 Bonds (together, the “Interest Rate Swaps”); and WHEREAS, the Corporation intends to terminate the Interest Rate Swaps and pay any termination amounts due to the bank in connection therewith; and WHEREAS, the termination payments due in connection with the Interest Rate Swaps are not eligible to be financed with the proceeds of tax-exempt bonds; and WHEREAS, it is estimated that the costs of financing or refinancing the Financing Purposes, including costs relating to the authorization, preparation, sale and issuance of the Bonds, will total not less than $45,000,000; and WHEREAS, in order to provide such funds, it is necessary and in the best interests of the City and in furtherance of the general health and welfare of the residents of the City and the surrounding areas to authorize the issuance of not-to-exceed $45,000,000 in aggregate principal amount of City of Galesburg, Knox County, Illinois Revenue Bonds, Series 2021 (Knox College Project) in one or more series, taxable or tax-exempt (the “Bonds”), and the same is a matter pertaining to the government and affairs of the City; and WHEREAS, pursuant to public notice published on October 15, 2021, in the Galesburg Register-Mail, a newspaper of general circulation in Knox County, Illinois and the City available to the residents of the City, a public hearing was held by the City Council of the City (the “City Council”), beginning at 5:30 p.m. on November 1, 2021, in the City Hall, 55 West Tompkins, Galesburg, Illinois, at which all residents, taxpayers and other interested persons were given the opportunity to express their views, either orally or in writing, with respect to the issuance of the Bonds and the financing of the Financing Purposes; and WHEREAS, proof of publication of the notice, including a description of the Financing Purposes and the financing of it, has been submitted to the City Council; and 3 4820-6674-5337.6 WHEREAS, in order to provide for the issuance of the Bonds in global book entry form, it is necessary for the City to enter into a letter of representations in customary form (the “Letter of Representations”) with the Trustee and The Depository Trust Company, the depository through which the global book entry system will be implemented; and WHEREAS, this Ordinance and all agreements to be signed by the City provide that the Bonds will not constitute nor give rise to a general obligation of the City or be a charge against its general credit or taxing powers and that the Bonds will be limited obligations of the City payable only from the revenues and receipts derived from the Agreement (defined below) and will be secured only by the pledge and assignment under the Indenture (defined below) of such revenues and by any moneys held by the Trustee (defined below) under the Indenture and the investment earnings on such moneys; and NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Galesburg, Knox County, Illinois, as follows: Section 1. Exercise of Home Rule Powers. The City is a home rule unit under the provisions of the 1970 Constitution of Illinois and, as a home rule unit may, under the powers granted by Section 6(a) of Article VII thereof, “exercise any power and perform any function pertaining to its government and affairs.” This Ordinance is adopted pursuant to the City’s home rule powers, any provisions contained in the Illinois Municipal Code to the contrary notwithstanding. Section 2. Incorporation of Preambles; Findings. The preambles are incorporated into this Ordinance by this reference and made a part of this Ordinance. The Bonds are to be issued for the purpose of lending the proceeds of the sale of the Bonds to the Corporation to be used to (i) finance or reimburse the Corporation for the costs of the Project, (ii) refund all of the outstanding principal amount of the Series 1996 Bonds, (iii) refund all of the outstanding principal amount of the Series 1999 Bonds, (iv) refinance certain taxable indebtedness incurred by the Corporation under the Loan from the Bank, (v) finance termination payments on the Interest Rate Swaps, and (vi) pay certain costs incurred in connection with the issuance of the Bonds, including as a part of such costs all or a portion of related fiscal, legal and other incidental costs and charges. The issuance of the Bonds for such purposes will promote the general health and welfare of the residents of the City and surrounding areas. Section 3. Loan Agreement. The City shall finance the costs of the Financing Purposes and pay all or a portion of the financing, legal and other incidental costs and charges for the purposes described above by lending the proceeds of sale of the Bonds to the Corporation pursuant to a Loan Agreement, dated as of December 1, 2021 (the “Agreement”), between the Corporation and the City. The City Council authorizes and approves the execution of the Agreement by the Mayor of the City (the “Mayor”) under the seal of the City, attested by the City Clerk of the City (the “City Clerk”), and the delivery of the Bonds. The Agreement shall be substantially in the form of the Agreement attached as Exhibit A, which is approved, or with such changes as shall be approved by the officials of the City executing the same, such execution to constitute conclusive evidence of their approval, and of the City Council’s approval, of any changes or revisions from the form of the Agreement attached to this Ordinance. 4 4820-6674-5337.6 Section 4. Bonds Authorized; Limited Obligations. In order to obtain funds to lend to the Corporation for the purposes described above, there is authorized the issuance of not in excess of $45,000,000 in aggregate principal amount of the Bonds in one or more series, taxable or tax-exempt. The Bonds shall be issued in all respects in compliance with the Indenture referred to in Section 5. The Bonds may be registered to and held in the system of The Depository Trust Company, and the City may make such arrangements with The Depository Trust Company from time to time as are needed. The Bonds shall bear interest at such rate or rates (not to exceed 15% per annum) and shall be payable on such date or dates, over a term not exceeding 35 years from their date of issuance, all as shall be approved by the Mayor within the parameters set forth in this Ordinance, the execution of the Indenture by the Mayor to constitute conclusive evidence of the Mayor’s approval, and of the City Council’s approval, of the final terms of the Bonds. The Bonds shall not represent or constitute a debt of the City within the meaning of the provisions of the Constitution or statutes of the State of Illinois or a pledge of the full faith and credit of the City. The Bonds and the interest payable on the Bonds shall not give rise to a pecuniary liability of the City or a charge against its general credit or taxing powers. The Bonds and the interest and premium, if any, payable on the Bonds shall be limited obligations of the City and shall be payable solely from payments to be made under the Agreement and as otherwise provided in the Indenture. Section 5. Indenture. The City Council authorizes and approves the execution by the Mayor under the seal of the City, attested by its City Clerk, and the delivery of a Trust Indenture, dated as of December 1, 2021 (the “Indenture”), between the City and Amalgamated Bank of Chicago, as trustee (the “Trustee”), providing for the security of the Bonds and expressing the contract between the City and the holders of the Bonds. The Indenture shall be substantially in the form of the Indenture attached as Exhibit B, which is approved, or with such changes as shall be approved by the officials of the City executing the same, such execution to constitute conclusive evidence of their approval, and of the City Council’s approval, of any changes or revisions from the form of the Indenture attached to this Ordinance. Section 6. Appointment of Trustee under the Indenture. Amalgamated Bank of Chicago, a national banking association with its principal corporate trust office located in Chicago, Illinois, is appointed as the initial Trustee under the Indenture. Section 7. Financing Statements. To evidence the security interest created by the various documents contemplated in this Ordinance, the Mayor and the City Clerk are each authorized and directed to execute and deliver on behalf of the City, as debtor, a financing statement wherein the Trustee is the secured party covering the Agreement and all other and further rights and interests pledged and assigned to the Trustee under the Indenture. Section 8. Bond Purchase Agreement. The City Council authorizes and approves the execution by the Mayor and the delivery of a Bond Purchase Agreement (the “Bond Purchase Agreement”) among the City, the Corporation and Stifel, Nicolaus & Company, Incorporated, on behalf of itself and as representative (the “Representative”) of Siebert Williams Shank & Co., LLC (together, with the Representative, the “Underwriters”), pursuant to which the Underwriters 5 4820-6674-5337.6 will offer to purchase the Bonds at the price of not less than 97% of the principal amount thereof plus accrued interest, if any. The Bond Purchase Agreement shall be substantially in the form of the Bond Purchase Agreement attached as Exhibit C, which is approved, or with such changes as shall be approved by the Mayor, such execution to constitute conclusive evidence of the Mayor’s approval, and of the City Council’s approval, of any changes or revisions from the form of the Bond Purchase Agreement attached to this Ordinance. Section 9. Letter of Representations. In order to provide for the issuance of the Bonds in global book entry form, the Mayor and the City Clerk shall execute, acknowledge and deliver in the name and on behalf of the City a Letter of Representations to be prepared by bond counsel and to be in customary form. Section 10. Official Statement. The Preliminary Official Statement, substantially in the form attached hereto as Exhibit D, and the final Official Statement, in substantially the form of the Preliminary Official Statement with such changes and additions thereto as are necessary to conform to and describe the transaction, and the public distribution of the same by the Underwriters are hereby approved for use in connection with the sale of the Bonds. The City has not participated in the preparation of the Preliminary Official Statement or the final Official Statement and has not verified the accuracy of the information therein, other than information respecting the City under the captions “THE ISSUER” and “LITIGATION - The Issuer.” Accordingly, such approvals do not constitute approval by the City of such information or a representation by the City as to the completeness or accuracy of the information contained therein. For the purpose of enabling the Underwriters to comply with the requirements of Rule 15c2-12(b)(1) of the Securities and Exchange Commission, the City deems the information regarding the City contained in the Preliminary Official Statement under the captions “THE ISSUER” and “LITIGATION - The Issuer” to be “final” as of its date, except for the omission of such information as is permitted by Rule 15c2-12(b)(1), and the appropriate officers of the City are hereby authorized, if requested, to provide the Underwriters a letter or certification to such effect and to take such other actions or execute such other documents as such officers in their reasonable judgment deem necessary to enable the Underwriters to comply with the requirements of such Rule. Section 11. Tax Exemption Certificate and Agreement. The City recognizes that the purchasers and holders from time to time of any tax-exempt Bonds (including the Underwriters) will have accepted them on, and paid therefor a price which reflects, the understanding that interest on the tax-exempt Bonds is exempt from federal income taxation under laws in force at the time the tax-exempt Bonds shall have been delivered to the extent described in the Official Statement. In this connection, the Mayor, City Clerk and other appropriate officials of the City are authorized and directed to execute such certificates and make such representations as shall be necessary to establish that the tax-exempt Bonds are not “arbitrage bonds” within the meaning of Section 148 of the Internal Revenue Code of 1986, as amended, and any lawful regulations promulgated or proposed thereunder (collectively, the “Code”). The substance of such certificates shall be based on certifications and representations of the Corporation. The City Council authorizes and approves the execution by the Mayor and the delivery of a Tax Exemption Certificate and Agreement (the “Tax Agreement”), among the City, the Corporation and the Trustee relating to the tax-exempt Bonds. The Tax Agreement shall be in substantially the form of the Tax Agreement attached as Exhibit E, which is approved, or with 6 4820-6674-5337.6 such changes as shall be approved by the Mayor, such execution to constitute conclusive evidence of the Mayor’s approval, and of the City Council’s approval, of any changes from the form of the Tax Agreement attached to this Ordinance. The City covenants to and for the benefit of the holders of the tax-exempt Bonds from time to time (including the Underwriters) that no use will be made of the proceeds of the issue and sale of the tax-exempt Bonds or any other funds or accounts of the City which might be deemed to be available proceeds of the tax-exempt Bonds pursuant to the provisions of Section 148 of the Code and the applicable regulations (proposed or promulgated) under which, if such use had been reasonably expected on the date of delivery of and payment for the tax-exempt Bonds, the tax- exempt Bonds would be classified as “arbitrage bonds” within the meaning of Section 148 of the Code. Pursuant to such covenant, the City obligates itself to comply throughout the term of the issue of the tax-exempt Bonds with the requirements of the Code and any regulations promulgated thereunder. The City further covenants that it will neither take any action nor omit to take any action the taking or omission of which would render interest on the tax-exempt Bonds subject to federal income taxation. Any certificate given under this section shall be considered a representation of the City under this Ordinance. Section 12. Arbitrage Rebate. The City recognizes that the provisions of Section 148 of the Code require a rebate of “excess arbitrage profits” to the United States of America in certain circumstances. The City covenants to make such rebate payments in accordance with the Code, if required, but only from moneys provided by the Corporation pursuant to the Agreement, the Indenture and the Tax Exemption Agreement. Section 13. Registered Form. The City recognizes that Section 149 of the Code requires the tax-exempt Bonds to be issued and to remain in fully registered form in order for the interest on them to be and remain exempt from federal income taxes. In this connection, the City agrees that it will not take any action to permit the tax-exempt Bonds to be issued in, or converted into, bearer or coupon form. Section 14. Authorization and Ratification of Related Matters. The members of the City Council, officers, officials, agents and employees of the City are authorized, empowered and directed to do all such acts and things and to execute, delivery and/or approve all such documents and showings as may be necessary to carry out and comply with the provisions of this Ordinance, and all of the acts and doings of the members of the City Council, officers, officials, agents and employees of the City which are in conformity with the intent and purposes of this Ordinance, whether heretofore or hereafter taken or done, are ratified, confirmed and approved. No recourse shall be had for the payment of any Bonds against any member of the City Council or any officer, official, agent, or employee of the City. Section 15. Provisions Separable. The provisions of this Ordinance are declared to be separable, and if any section, phrase or provision shall for any reason be declared to be invalid, such declaration shall not affect the validity of the remainder of the sections, phrases or provisions of this Ordinance. 7 4820-6674-5337.6 Section 16. Repeal of Conflicting Ordinances, Etc. All ordinances, resolutions, orders or parts of ordinances, resolutions or orders in conflict with the provisions of this Ordinance are, to the extent of such conflict, repealed. Section 17. Effective Date. This Ordinance shall be in full force and effect upon its approval by the Mayor. Section 18. Publication of Notice; Approval. The Certificate of Publication of Notice on October 15, 2021, concerning public notice of the public hearing held on the date of adoption of this Ordinance shall be received, placed on file with the City Clerk and is approved. The City Council approves the issuance of the Bonds in satisfaction of the requirements of Section 147(f) of the Code. Section 19. Publication in Pamphlet Form. This Ordinance shall be published in book or pamphlet form, published by the authority of the City Council, within the time period prescribed by law. Approved this 1st day of November, 2021, by roll call vote as follows: Roll Call #: Ayes:________________________________________________________________________ _____________________________________________________________________________ Nays: ________________________________________________________________________ _____________________________________________________________________________ Absent:_______________________________________________________________________ _____________________________________________________________________________ _________________________________ Peter Schwartzman, Mayor (SEAL) ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk 4820-6674-5337.6 EXHIBIT A 4820-6674-5337.6 EXHIBIT B 4820-6674-5337.6 EXHIBIT C 4820-6674-5337.6 EXHIBIT D 4820-6674-5337.6 EXHIBIT E ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER OCTOBER 18, 2021 AGENDA ITEM: An Ordinance Pertaining to Amusement Taxes for the City of Galesburg SUMMARY RECOMMENDATION: The City Manager recommends approval of the Ordinance. BACKGROUND: The Administration was asked to draft an ordinance to establish an amusement push tax on video gaming terminals. The tax of one cent ($.01) is imposed on the player each time they initiate the simulation provided by the Video Gaming Terminal. While the tax is imposed on the player, responsibility for collection of the tax is the responsibility of the terminal operator. The Illinois House of Representatives has already passed legislation that prohibits municipalities from adopting a push tax on video gaming terminals, unless it was adopted before a specified date (the legislation currently states this date is June 1, 2021). However, the Senate has not passed this bill. Staff have consulted with the Illinois Municipal League and other parties involved in the legislation and believe it is likely that some version of this prohibition could be passed at the upcoming legislative veto session later this month. If it were to pass the Senate, it is possible that the City could be prohibited from adopting this type of amusement tax. Based on this urgency, if the Council wishes to impose this tax, the safest measure is to immediately adopt an ordinance in order to avoid potential preemption by this new state law. At least two municipalities have been sued by the Illinois Gaming Machine Operators and several video gaming operators all challenging the validity of this tax. This litigation is pending in Cook County and unless resolved by the legislature, will likely result in a protracted battle through the Circuit Court and Appellate Courts. It is very possible that a similar lawsuit could be filed against the City of Galesburg and other municipalities which are in the process of adopting similar ordinances. BUDGET IMPACT: Staff have reviewed the gaming reports generated by the Illinois Gaming Board for Galesburg. Based on the revenues generated in 2021, staff estimate the annual revenue generated by this tax at $300,000 - $400,000. SUPPORTING DOCUMENTS: 1. Ordinance 21-1032 ORDINANCE NO. _________________ AN ORDINANCE PERTAINING TO AMUSEMENT TAXES FOR THE CITY OF GALESBURG WHEREAS, the City of Galesburg, Knox County Illinois, is a home rule unit of government and pursuant to the provisions of Article VII, Section 6(a) of the Illinois Constitution may exercise any power and perform any function pertaining to its government and affairs, including, but not limited to, the power to tax and to incur debt; and WHEREAS, the Illinois Video Gaming Act (“VGA”), 230 ILCS 40/1 et seq., regulates the operation, licensing, and administration of video gambling; and WHEREAS, the City of Galesburg in accordance with the VGA regulates video gaming activity in the City; and WHEREAS, pursuant to Article VII, Section 6(a) and Section 6(i) of the Ill Const. of 1970 in conjunction with 65 ILCS 5/11-42-5 of the Illinois Municipal Code, the City is authorized to impose a tax upon amusements; and WHEREAS, the City now desires to impose a tax upon the amusement of playing a video gaming terminal within the City (“Push Tax”); and WHEREAS, the City’s Push Tax will provide much needed revenue to promote the general health, safety, and welfare of the city and its residents, and to provide adequate funds to offset the adverse effects of gambling within the City; and WHEREAS, the Mayor and City Council of the City of Galesburg, hereby believe that it is in the best interest of the City and its residents to impose said Push tax. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: The foregoing recitals shall be and are hereby incorporated as findings of fact as if said recitals were fully set forth herein. SECTION TWO: Section 35.110 of the Galesburg City Code is created, and shall hereafter read as follows: 35.110 DEFINITIONS A. The word "amusement" means: (1) Any theatrical, dramatic, musical or spectacular performance, motion picture show, flower, poultry or animal show, animal act, circus, rodeo, athletic contest, sport, game or similar exhibition for public entertainment, including, without being limited to, boxing, wrestling, skating, dancing, swimming, racing, or riding on animals or vehicles, baseball, basketball, softball, football, tennis, golf, hockey, track and field games, bowling, billiard and pool games. (2) Any entertainment offered for public participation, including, without being limited to, dancing, carnival, amusement park rides and games, bowling, billiard and pool games, or any Video Gaming Terminal. B. Terminal Operator: Any individual, partnership, corporation, or limited liability company that is licensed under the Video Gaming Act, 230 ILCS 40/1 et seq., and that owns, services, and maintains Video Gaming Terminals for placement in licensed establishments, licensed truck stop establishments, licensed large truck stop establishments, licensed fraternal establishments, or licensed veterans establishments. C. Person: Any natural individual that participates in an amusement, including a firm, organization, society, foundation, institution, partnership, association, joint stock company, joint venture, limited liability company, public or private corporation, receiver, executor, trustee or other representative appointed by order of any court, or any other entity recognized by law. D. Play: Each individual push of the Video Gaming Terminal which initiates the simulation provided by the Video Gaming Terminal. Play shall not include the push of individual wager amounts, selection of types of games on the Video Gaming Terminal or entry of any information or printing of winning receipts. E. Video Gaming Terminal: Any electronic video game machine that, upon insertion of cash, electronic cards or vouchers, or any combination thereof, is available to play or simulate the play of a video game, including but not limited to video poker, line up, and blackjack, as authorized by the Illinois Gaming Board utilizing a video display and microprocessors in which the player may receive free games or credits that can be redeemed for cash. The term does not include a machine that directly dispenses coins, cash, or tokens or is for amusement purposes only. F. Licensed Establishment: Any licensed retail establishment where alcoholic liquor is drawn, poured, mixed, or otherwise served for consumption on the premises, whether the establishment operates on a nonprofit or for-profit basis. SECTION THREE: Section 35.111 of the Galesburg City Code is created, and shall hereafter read as follows: 35.111 PUSH TAX IMPOSED A. An amusement tax is imposed upon any person who participates in the Play of a Video Gaming Terminal that takes place within the jurisdictional boundaries of the City of Galesburg. B. The rate of the tax shall be equal to $0.01 (one cent) per Play on a Video Gaming Terminal. C. The Terminal Operator of a Video gaming Terminal may separately itemize and charge each Person who Plays a Video Gaming Terminal. D. The tax imposed in this Chapter is in addition to all other taxes imposed by the State of Illinois or any municipal corporation or political subdivision thereof. SECTION FOUR: Section 35.112 of the Galesburg City Code is created, and shall hereafter read as follows: 35.112 REGISTRATION A. Every Terminal Operator of a Video Gaming Terminal(s) located in the City of Galesburg shall apply for registration as a tax collector with the City of Galesburg no later than thirty (30) days after commencing such business or thirty (30) days after the effective date of this Ordinance imposing the Push Tax, whichever occurs later. B. The application shall be submitted to the City on the forms provided by the City and contain such information as reasonably required by the City to impose, collect and audit all amounts related to the Push Tax. SECTION FIVE: Section 35.113 of the Galesburg City Code is created, and shall hereafter read as follows: 35.113 COLLECTION, PAYMENT, AND ACCOUNTING It shall be the joint and several duty of every Terminal Operator and Licensed Establishment to secure from each Person participating in the Play of a Video Gaming Terminal the Push Tax imposed by this Chapter. A. For purposes of this Chapter, it shall be presumed that the amount of the Push Tax imposed on each Person, unless the taxpayer or tax collector provides otherwise with books, records, or other documentary evidence, has been collected from the Person by the Terminal Operator. B. Push Tax payments accompanied by tax returns prescribed by the City shall be remitted to the City on or before the 20th day of the month following the month in which payment for the Push Tax is made. C. Every Terminal Operator of a Video Gaming Terminal who is required to collect the Push Tax by this Chapter shall be considered a tax collector for the City. All Push Tax amounts collected shall be held by the Terminal Operator as trustee for and on behalf of the City. The failure of the Operator to collect the tax shall not excuse or release the Person from the obligation to pay the tax. D. The ultimate incidence of the Push Tax shall remain on the Person and shall never be shifted to the Terminal Operator. E. Notwithstanding any other provision of this Chapter, in order to permit sound fiscal planning and budgeting by the City, no person shall be entitled to a refund of, or credit for, the Push Tax imposed by this Chapter unless the person files a claim for a refund or credit within one (1) year after the date on which the Push Tax was paid or remitted to the City. F. The Terminal Operator of any Video Gaming Terminal(s) shall be subject to audit, inspection, and record keeping provisions of this Chapter. G. It shall be unlawful for any Terminal Operator and/or Person to prevent, hinder, or interfere with the City’s Officials, employees, and/or agents designated to discharge their respective duties in the performance and enforcement of the provisions of this Chapter. H. It is the duty of every Terminal Operator of a Video Gaming Terminal(s) to keep accurate and complete books and records to which the City’s officials, employees, and/or agents will at all times have full access. SECTION SIX: Section 35.114 of the Galesburg City Code is created, and shall hereafter read as follows: 35.114 RULES AND REGULATIONS AUTHORIZED A. The City Manager is authorized to adopt, promulgate, and enforce any additional rules and regulations pertaining to the interpretation, collection, administration, and enforcement of this Chapter. SECTION SEVEN: Section 35.115 of the Galesburg City Code is created, and shall hereafter read as follows: 35.115 VIOLATIONS, PENALTIES A. A Terminal Operator who falsely reports or who fails to report the amount of Push Tax due as required by this Chapter shall be in violation of this Chapter. All payments not remitted when due shall be paid together with a penalty assessment on the unpaid balance at a rate of 1.5% per month. B. The City Manager shall have the power to suspend for not more than thirty (30) days or to revoke any video gaming license issued under the provisions of Chapter 118 if he/she determines that a Terminal Operator shall have violated any of the provisions of this Chapter, any of the statutes of the State or any other valid ordinance or resolution enacted by the corporate authorities of the City. However, no such license shall be revoked or suspended except after the holding of a public hearing. Ten (10) days’ notice of the hearing shall be given to the Terminal Operator. Alternatively, the Terminal Operator shall have the opportunity to engage in a prehearing conference and agree to negotiated penalties rather than proceed to hearing. C. Any person, firm or corporation who shall violate any provisions of this Chapter shall be fined not less than $250.00 nor more than $500.00 for each offense. The penalties or remedies provided herein shall be cumulative and resort to any one or more shall be no defense to the prosecution of another. D. Each day a violation continues shall constitute a separate violation. SECTION EIGHT: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION NINE: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this ______day of ____________________, 2021, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ ______________________________________________________________________________ Nays: ________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 18, 2021 AGENDA ITEM: Bid recommendation, 2021 supply of water main materials for Frank Street from (Henderson Street to Hawkinson Avenue) SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Water Superintendent, and Purchasing Agent recommend that the City Council reject all the bids for water main materials for Frank Street. BACKGROUND: The City of Galesburg Water Division plans to replace the old water main on Frank Street from Henderson Street to Hawkinson Avenue due to the numerous main breaks that have occurred on this line. The Water Division intends to have their distribution crew replace the watermain. The Water Division provided a list of materials needed and a formal bid was advertised in the Galesburg Register Mail as well as provided to vendors known to provide these types of materials. Two bids were received as follows: Company Bid Amount Core and Main $68,542.38 Consolidated Pipe & Supply $79,836.93 A detailed bid tabulation of materials is attached to the council letter. The pricing received is almost 2.5 times higher than the pricing received in 2017 on a similar size project. The high prices are due to a shortage of PVC pipe across the country. Some of the materials in the bid won’t be available in time in order to construct the project this fall as originally planned. Since the pricing is so high and the work won’t be able to be done until the Spring due to the shortage of materials, City staff recommend rejecting all of the bids and rebidding the materials in the Spring. By waiting, this will give manufacturers an opportunity to catch up over the winter so that prices might be lower in the Spring. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1. Bid Tabulation 21-3021 Bid tabulation for Water Main Materials 10/6/2021 Attended by: T Miller/Boynton Item Quantity Unit Type Unit Price Extension Unit Price Extension C-900 Dr 18 8"1300 Ft 16.57 21,541.00 20.54 26,702.00 C-900 Dr 18 6"160 Ft 9.65 1,544.00 11.98 1,916.80 C-900 Dr 25 - 12" "Casing"80 Ft 25.98 2,078.40 31.44 2,515.20 C-900 Dr 25 - 10" "Casing"100 Ft 23.84 2,384.00 22.36 2,236.00 8" Standard Valve (Waterous or Mueller)4 Ea 1,034.00 4,136.00 980.62 3,922.48 6" Standard Valve (Waterous or Mueller)6 Ea 650.00 3,900.00 615.70 3,694.20 8" MJ x 6 Swivel Hydrant Tee 4 Ea 196.19 784.76 195.66 782.64 6" PE x 8"MJ Watermain Reducer 2 Ea 79.00 158.00 86.23 172.46 8" MJ x MJ 45° Bend 10 Ea 111.93 1,119.30 136.57 1,365.70 6" MJ x MJ 45° Bend 6 Ea 76.82 460.92 94.55 567.30 8" x 6" MJ x MJ - Cross 1 Ea 205.40 205.40 204.85 204.85 8" Restraint Collars - Romac, Grid Ring, Accessory Pack 50 Ea 72.56 3,628.00 92.92 4,646.00 6" Restraint Collars - Romac, Grid Ring, Accessory Pack 50 Ea 50.89 2,544.50 68.71 3,435.50 6" Romac Macros 10 Ea 212.94 2,129.40 308.76 3,087.60 6" MJ Caps 7 Ea 38.63 270.41 38.52 269.64 4-1/2' Trench Depth Fire Hydrant (Waterous, Mueller or Clow)2 Ea 2,500.00 5,000.00 2,234.03 4,468.06 5-1/4" x 26" Valve Box Top 10 Ea 58.34 583.40 48.69 486.90 5-1/4" x 36" Valve Box Bottom 10 Ea 52.78 527.80 56.30 563.00 Valve Box Lids Marked Water 10 Ea 20.00 200.00 12.17 121.70 10 Valve Box Aligners 10 Ea 38.00 380.00 28.19 281.90 8" Pipe Spacers, Casing Spacer (Stainless) for 12" Casing 20 Ea 61.18 1,223.60 100.88 2,017.60 6" pipe Spacers, Casing Spacer (Stainless) for 10" Casing 20 Ea 51.77 1,035.40 84.12 1,682.40 Casing End Boots for 12" Casing 6 Ea 38.83 232.98 47.14 282.84 Casing End Boots for 10" Casing 6 Ea 35.30 211.80 42.90 257.40 12 Gauge Solid Wire- Tracer Wire (Copper Head) 30 Mil - 500ft Rolls 5 Ea 65.00 325.00 115.00 575.00 Copper Head - Direct Bury Lugs (Snake Bite #3WB-01)60 Ea 7.00 420.00 7.56 453.60 8" x 1" Tap Saddle for C-900 (Mueller) #BR15 17 Ea 84.59 1,438.03 115.70 1,966.90 1" Corporations - Compressions-CTS (Mueller)17 Ea 67.09 1,140.53 79.22 1,346.74 3/4" Female Curb Stop Minneapolis Top (Mueller) CC Thread 17 Ea 76.06 1,293.02 75.43 1,282.31 3/4" M.I.P x 1" Comp (CTS) Straight Adaptor (Mueller)17 Ea 17.29 293.93 20.76 352.92 3/4" M.I.P x 3/4" Comp (CTS) Straight Adaptor (Mueller)17 Ea 16.73 284.41 19.07 324.19 8 x 3/4" Tap Saddle for C-900 - BR15 (Mueller) CC Thread 16 Ea 87.57 1,401.12 115.74 1,851.84 3/4" Corporation Comp CTS (Mueller) CC Thread 16 Ea 52.79 844.64 60.21 963.36 3/4" Curb Stops - Comp CTS x CTS Minneapolis Top (Mueller)16 Ea 81.62 1,305.92 93.09 1,489.44 Curb Boxes - 4-1/2' Depth, Extension Type with Minneapolis Pattern Bottom (Ford)33 Ea 43.57 1,437.81 42.77 1,411.41 1" Plastic CTS - 300' Rolls 4 Ea 150.00 600.00 165.00 660.00 3/4" K Copper - 60' Rolls 3 Ea 343.80 1,031.40 459.00 1,377.00 1" Stainless Steel Inserts - Short 50 Ea 1.95 97.50 1.21 60.50 Oak Wedges 200 Ea 1.75 350.00 8.31 41.55 68,542.38 79,836.93 Total Bid: Core and Main Washington, IL Consolidated Pipe & Supply Valley Park, MO ________________________________________________________________________________________________________________________________________________________________________ Prepared by: OL Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG OCTOBER 18, 2020 AGENDA ITEM: Approval for the replacement of the City Hall Data Cable Plant. SUMMARY RECOMMENDATION: The City Manager, Director of Finance & Information Systems, Information Systems Supervisor, and Purchasing Agent recommend Tech Solutions’ proposal to replace the current City Hall Data Cable Plant and remove the old cable plant in the amount of $133,790.00. BACKGROUND: The current Cat5e cable plant was installed in 2000. The cable plant consists of the wire that connects each device back to the core network in the computer room or in a network cabinet located on that level of the building. The current cable infrastructure now provides data connections for not only computer connectivity but also to our wireless network, surveillance cameras, door locks and phone system. All of these technologies have been added since our last cable plant upgrade. This new cable plant will consist of Cat6a cable, which is rated to handle much faster data speeds for current and future needs. The current Cat5e cable can support network operating speeds of up to 1000Mbps or 1Gbps. Cat6a cable is rated to run up to 10Gbps. Speed is only one aspect of this upgrade. Another aspect is the clean up of generational cabling installations and device locations that have grown over the last 20 years, not to mention the complete removal of the old Cat5e cable plant. Over the years, new wires have been installed by various vendors and internal staff and old locations and equipment have been removed. Labeling standards, cable runs and computer room access have, over time, become convoluted and harder to manage and troubleshoot. This project will also simplify some of the architecture of how the cable plant is laid out throughout the building providing for shorter runs and a more efficient design. To summarize, this is an update of the cable, layout and design of the cable plant in City Hall. There were five total RFP responses. They were as follows: Company Amount NetSource Solutions Inc $218,000.00 AMP Electrical Services $389,900.00 Oberlander Electric $168,429.00 Tech Solutions $133,790.00 Total Infrastructure Solutions $194,635.97 21-3022 ________________________________________________________________________________________________________________________________________________________________________ Prepared by: OL Page 2 of 2 Reviewing all five proposals showed that they all had the same concept for the replacement of the cable plant. Some of the materials were different, but they all agreed to accomplish the primary points of the RFP including total cable counts. All vendors also provided a 20 year material warranty. The only major difference between the proposals was the overall proposal cost. Tech Solutions’ proposal provided the best price while still covering every specification and design request in the RFP. Tech Solutions will install a modern Cat6a cable plant on all three levels of City Hall, provide updated documentation and wiring schematics showing run location, wire number, test all new cables, and remove the old cable plant from the building. They will also dress up the computer room connectivity with a cleaner penetration into the computer room and dress up rack connectivity as needed. As part of this upgrade, Tech Solutions will also simplify the overall building wiring design by adding a network cabinet in the basement, dramatically shortening all of the cable runs from the west side of the building and the basement. They will also be moving the 2nd floor network cabinet to a new location which will provide a better environment and easier access for second floor electronics. By recommending Tech Solutions for this project, it would be the intention to recommend Tech Solutions as the primary vendor of all future wiring needs for the life of this installation. This would provide the additional generational wiring that is always needed, will be to the same standards as the original installation and that the master cable plant documentation / diagrams will be updated. By doing this the hope is that we can extend the 20 year life of this new cable plant to 30 years. BUDGET IMPACT: There are sufficient funds in the Computer Replacement Program for this purchase. SUPPORTING DOCUMENTS: None _________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 2 TRAFFIC ADVISORY COMMITTEE OCTOBER 2021 REPORT MISSION: To provide technical recommendations for policy decisions by the City Council in order to create safe, efficient, serviceable streets for residents, visitors, and public safety operation 21-32> Request to install stop signs instead of yield signs at the intersection of Olive St. and Grove St. (Ward 5, Ald. Smith-Esters) • A request was made by a resident to replace the yield signs with stop signs on Grove St. at the intersection of Grove St. and Olive St. • Grove and Olive are both low volume residential streets. It is not uncommon to utilize yield signs in place of stop signs to assign right-of-way on low volume streets. • Yield signs are an approved method of assigning right-of way to traffic as long as motorists’ ability to see all potentially conflicting traffic is sufficient to either pass through the intersection or stop in a safe manner when travelling the posted speed. • The committee reviewed the site distance at the intersection. Due to limited sight distance, it was agreed that a motorist would need to stop in order to safely travel through the intersection. It is recommended to change the yield signs to stop signs. _________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 2 Location Map Recommendation: Change yield signs to stop signs at the intersection ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: CSG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 18, 2021 AGENDA ITEM: Agreement to provide Strategic Planning Services SUMMARY RECOMMENDATION: The Mayor and City Manager recommend the City Council approve an agreement with Managing Results, LLC to provide strategic planning services. BACKGROUND: On August 30, 2021, the City of Galesburg issued a Request for Proposals (RFP) from consultants with experience and expertise in strategic planning to guide the development of a new three – five year strategic plan for the City of Galesburg. Six companies submitted proposals to provide the strategic planning services. City staff narrowed down the submissions to the top three most competitive proposals and met with representatives from those organizations to learn more about their experience and proposed scope of work. Staff selected Managing Results, LLC as the most qualified to provide the desired goal setting and strategic planning services. The attached professional services agreement lists in the detail the services provided, which include review of existing City documents, interviews with key city leaders, facilitated group discussions, a strategic planning retreat, and preparation of a draft strategic plan document. The fee for the service is a total not to exceed amount of $30,950, which is broken down by task in the attached agreement. The consultant will begin the project in October 2021 and will conclude with the strategic planning retreat in November 2021. Communication between Managing Results, LLC and the City of Galesburg will be provided throughout the duration of the project. BUDGET IMPACT: The cost of the strategic planning services will be paid for from the 2021 City Council, professional services budget (105-51000). SUPPORTING DOCUMENTS: 1.Professional Services Agreement 21-4099 1 MANAGING RESULTS, LLC. PROFESSIONAL SERVICES AGREEMENT Consulting Services to facilitate development of Galesburg, IL Strategic Plan THIS PROFESSIONAL SERVICES AGREEMENT is made and entered into as of the date hereinafter set forth by and between THE CITY OF GALESBURG, ILLINOIS (City), and Managing Results, LLC. a Colorado Corporation (Consultant). WITNESSETH: WHEREAS, it is the City’s desire to develop a results-based, customer-focused City Strategic Plan that will focus on results for customers and engage elected officials, leadership and employees from across the organization; and WHEREAS, it is the City’s goal to use its City Strategic Plan to drive focus and alignment across the organization, accountability and the type of analytical decision making necessary for successful implementation; and WHEREAS, it is the City’s desire to hire a consultant to facilitate the development of its City Strategic Plan; NOW THEREFORE, in consideration of the covenants herein contained, it is mutually agreed by the parties as follows: 1) Scope of Consulting Services The City hereby appoints and engages Consultant to provide the following: Citywide Strategic Plan Process MR recommends the following steps to create a Citywide Strategic Plan. Confirmation of Process and Key Project Milestones – MR will work City Leadership and/or the City’s Project Manager to confirm the City Strategic Plan process and details of the following key project milestones. These key project milestones align directly with the methodology and approach outlined by MR on the following pages. 2 Project Plan Creation and Confirmation Document and Materials Review One-on-One Interviews with the Mayor, City Council and City Manager Facilitated Focus Group Sessions with Department Directors and Select Department Managers Facilitated Strategic Planning Retreat Preparation of Draft Strategic Plan Document Anticipated Timeline - The following schedule/timeline corresponds with the timing communicated in last week’s conversation with City Manager Thompson and Mayor Schwartzman on 9/30/2021. Included are the key project milestones for the creation of a City Strategic Plan as outlined in MR’s proposal and in the RFP. October 2021 • Contract Execution • 1 Senior MR Consultant works with City to confirm project details (Project Plan) that will guide the creation, timing and deliverables of the City Strategic Plan • 1 Senior MR Consultant begins reviewing materials and documents relevant to the City Strategic Plan Weeks of October 25th or November 1st, 2021 • MR conducts one-on-one interviews with Mayor, City Council and City Manager • MR facilitates (1) Focus Group Session with Department Directors and possibly (1) additional Focus Group Session with Select Department Managers Week of November 7th or November 15h, 2021 • 2 Senior MR Consultants facilitates a 2-day Strategic Planning Retreat with the Mayor, City Council, City Manager and Select Staff NOTE: The Strategic Planning Retreat will take place before the Thanksgiving Holiday. Communications and Management of Project - Beginning with the Project Plan, MR will closely coordinate the project and process with the City and City Leadership. This coordination will ensure the Project is managed according to the Contract, the City and MR are fully informed about progress being made in the Project, problems are being solved as they are anticipated or identified, roles are continuously clarified as needed, and the City and MR have a wide open communications channel between them. In-person and telephone communications and conversations will be essential components of project coordination with the City. There will be regular conversations between MR and the City’s Project Manager as well as conversations between Marv Weidner and the City Manager. If the City’s experience is anything like other MR customers, an abundance of verbal communications will be the norm throughout the strategic planning process. 3 Additionally, with each Invoice, MR provides a Contract Tracking Tool. The Contract Tracking Tool shows the specific invoice being submitted, along with details about the milestone(s) delivered, the amounts billed to date for each item in the Contract and the amount remaining in the Contract. In this way, the City and MR always know where we are in relation to the Contract, and any changes the City makes to the Contract are fully informed with all funds that have been paid and what remains. The Contract Tracking Tool helps avoid miscommunications because everyone involved in approving and paying invoices knows the up-to-date status of the Contract. Pre-Planning and Informational Gathering a. Transparent and Inclusive Process – The MR process is a transparent process that engages elected officials, leadership, and staff in the development of a City Strategic Plan that can drive focus and alignment across the organization, accountability and the type of analytical decision making necessary for successful implementation. MR’s process is also an inclusive process. You develop the plan, not the consultants! MR provides and facilitates the process, and the City Council creates the content. This aspect of planning comes up often, sometimes in RFPs or RFQs where a city or county is asking the consultant to write the Plan. We won’t do that because the Plan is very specific to your community and only leaders of the community can, therefore, provide the content of the Plan. This may not be an issue for Galesburg. The MR approach ensures that the Strategic Plan expresses what the community wants, not what the consultant thinks you want or, worse, thinks you should want in your Plan. b. Participant/Stakeholder Engagement – MR recommends the following engagement strategy which incorporates input from the Mayor and Council, the City Manager, Department Directors and select Department Managers. • Interviews with the Mayor, City Council and City Manager A senior MR Consultant will interview the Mayor, City Council and City Manager. These individual interviews will illuminate and document the perspectives of Leadership, which will then guide the planning process. These one-on-one interviews will focus on two primary questions: o What are the most important Issues facing the residents of Galesburg and the City government over the next 3-5 years? o What results do you want to be able to say have been accomplished 3-5 years from now? An MR consultant will compile the information from the interviews and identify the common Issues and Trends identified by the Mayor, Council and City Manager. 4 • Facilitated Focus Group Session with Department Directors A senior MR Consultant will facilitate (1) Focus Group Session with Department Directors to illuminate and document the perspectives of the City’s professional staff, which will then inform the planning process. This facilitated focus group sessions will provide an overview of the planning process and focus on the primary question: o What are the most important Issues facing the residents of Galesburg and the City government over the next 3-5 years? An MR consultant will compile the information from the Focus Group Session and identify the common Issues and Trends identified by the participants. • (OPTIONAL) Facilitated Focus Group Session with Select Department Managers A senior MR Consultant will facilitate (1) additional Focus Group Session with select professional staff from within the Departments to illuminate and document their perspectives, which will then inform the planning process. This facilitated focus group session will provide an overview of the planning process and focus on the primary question: o What are the most important Issues facing the residents of Galesburg and the City government over the next 3-5 years? An MR consultant will compile the information from the Focus Group Session and identify the common Issues and Trends identified by the participants. c. Document and Materials Review to Identify Issues and Trends that will Impact the Residents and the City of Galesburg Government - A senior MR Consultant will review materials and documents to gain a sense of the Issues that are important and a history of the accomplishments and values that have governed the City of Galesburg. Documents will include but are not limited to recent Strategic Plans, recent public input on City Council Priorities, Comprehensive Plan, Capital Facility Plan, financial projections, current and recent budgets, tables of organization, annual performance reports, City Council actions, policies and statements, press and media articles, public surveys, employee surveys, demographic information, economic development plans and projections, land use plans, economic analysis and plans, other reports on topics such as education, health, environment, arts and culture, tourism, etc. d. Data Compilation and Use in Developing the City Strategic Plan – At the end of each stakeholder engagement activity (One-on-One Interviews and Focus Group Session(s)), an MR consultant will compile the information and identify the common issues and trends that were mentioned by the individual or individuals participating. These issues and trends emerge as themes. For example, economic growth, infrastructure, environment, public safety, etc. This information, organized by the stakeholder or 5 stakeholder group engaged and by theme, will be added to a PowerPoint that will be presented to the City Council and Key Staff at the beginning of the Facilitated Strategic Planning Retreat in November. As part of the presentation, MR will summarize the Issues and Trends identified in the Document Review, Interviews and Focus Group Session(s) that will have a major impact on the Galesburg community and the City government over the next 3-5 years. Strategic Plan Development a. Onsite Facilitated Strategic Planning Retreat– Due to COVID-19 health concerns, it is important to know that MR will work closely with the City as part of the Project Plan to determine if there is a need for some of the “Pre-Planning and Information-Gathering Phase” activities to be held virtually. Having said that, in alignment with the City’s wishes (and with best practices), MR strongly recommends that the Strategic Plan be developed during an onsite Strategic Planning Retreat. Following the conclusion of the Pre-Planning and Information Gathering Phase, in a 2-day Strategic Planning Retreat held before the Thanksgiving holiday, two of MR’s most senior consultants will facilitate the Mayor, City Council, City Manager and key staff to develop the City Strategic Plan. b. Methodology and Approach • 2- Day Facilitated Strategic Planning Retreat - Over the last 23 years, MR has utilized the same methodology and approach in facilitating the development of city and county strategic plans. That methodology and approach is as follows: o MR will provide an orientation and overview of the planning process and desired outcomes. o MR will summarize the Issues and Trends* identified in the Document Review, Interviews and Focus Group Session(s) that will have a major impact on the Galesburg community and the City government over the next 3-5 years. The Planning team will review and assess the internal and external environment. o The Planning Team will establish 3-5 Strategic Priorities that will emerge from the Issues identified. These are broad categories of focus within which measurable Strategic Goals will be established. Example strategic priorities might include categories like Economic Development, Infrastructure, Public Safety, Good Governance etc. o The Planning Team will identify Measurable, Customer-focused Strategic Goals and objectives for/within each Priority. The Strategic Goals and objectives are time specific, measurable, observable customer results. o The Planning Team will develop a Mission Statement that speaks to the City’s purpose, its customers and how the accomplishment of the Organization’s Strategic Goals will impact the community. 6 o If desired, the Planning Team will develop a Vision Statement that outlines where the City would like to be in 3-5 years and communicates both purpose and values. * Over the last 23 years, MR has facilitated using an Assessment of the Future method focused on the Issues facing a given jurisdiction and its customers. MR has found that this method is much more effective than a traditional SWOT analysis, which tends to be circular – a threat can also be an opportunity, etc. The Assessment of the Future is a more open process and articulation of the major change dynamics that are likely to influence how the City achieves its mission and goals. It is based on common sense, data and information that describe changes anticipated both from inside and outside the City over the upcoming 3-5 years. All of MR’s jurisdiction customers have used the Assessment of the Future method as part of their Strategic Planning process. MR facilitates the development of strategic plans in a way that is built on consensus, which means that no votes are taken. The Strategic Priorities provide ample room for individual Council Member’s desired results to be included - built on consensus of the Board. • Preparation of Draft Strategic Plan Document Following the Strategic Planning Retreat, MR will transcribe the Priorities, Strategic Goals, Mission and Vision and deliver a draft City Strategic Plan document to the City Manager and/or the City’s Project Manager. MR will review the draft City Strategic Plan with the City Manager and/or the City’s Project Manager. Note: The City of Galesburg is responsible for the creation of any publishable City Strategic Plan that contains information outside of the scope of this RFP and/or creative visuals that require the expertise of a professional graphic designer. 7 Process Flow Chart Note: The process flow chart above is a representation of the Strategic Plan process and includes the development of the City Strategic Plan (which is the focus of this proposed engagement with the City of Galesburg) as well as Implementation Planning (which might be considered by the City at a later date.) Innovative Strategies and Approaches Strategic Plan Structure & Modified Consensus Decision-Making One measure of success in any strategic planning effort is the support it generates for successful implementation. Key to that is for all members of the Council to fully support the Strategic Plan. MR developed a decision-making process we call ‘modified consensus’. As we develop the Plan, no votes are taken. Votes create winners and losers, which is not a good foundation for moving a Strategic Plan forward. The Strategic Plan structure used by MR provides the way for all Council members to support the Plan as it is developed and later as it is implemented. The Strategic Priorities are broad categories agreed to unanimously by the Council. As each Strategic Priority is further developed 8 by delineating Strategic Goals, it is easy to create the ‘room’ necessary for individual Council Member interests to be expressed. We never need to take votes but instead our customers achieve consensus. Modified consensus means that everyone can support the decisions made, not that everyone equally agrees. Thus far in 23 years, our customers have not had to take votes on what is included in the Strategic Plan. Driving Innovation through a Focus on Results In working with and observing public sector organizations over the last 23 years, we have watched and continue to watch organizational cultures evolve to become innovative…or not. If you give a team a task to do, they will do it. If you give them a customer experience or result to accomplish, they will have to figure out how to do deliver that customer experience or result. They will look at how they currently deliver services, evaluate what needs to change, and then make those changes (and in many cases innovate) to improve the customer experience. In other words, if an organization can get focused on customer results, innovation will become commonplace. MR’s methodologies help our customer jurisdictions create a culture of innovation. 2) Compensation Consultant shall be compensated in an amount not to exceed $30,950 for those services previously described in detail in Section 1 of this Contract. Billings, supported by detail, showing party providing the services, date services were performed, description of services, and applicable fees (as detailed in the attached exhibit: Fee Structure) not to exceed $30,950 will be submitted following each task as outlined in the Fee Proposal Breakdown by Task and all Consultant invoices will be paid in 15 days. 3) Indemnification Consultant will comply with the indemnity requirements as follows: Consultant agrees to defend, indemnify, and hold harmless the City and its officers, agents, and employees from and against any and all loss of or damage to tangible property, or bodily injuries to or death of any person or persons, to the extent caused by the negligent acts or omissions of Consultant, including, without limiting the generality of the foregoing, its partners, employees, representatives, contractors or agents, in connection with the audit. Provided, however, Consultant shall not be liable thereunder for any loss or expense occasioned by the negligent acts or omissions of the City or its officers, agents, and employees. Each party agrees to give the other parties prompt notice of any claim, suits, actions, or proceeding. Further, the termination, cancellation, or expiration of this Contract shall not affect the obligations and rights established which the parties expressly agree will survive compensation, cancellation, termination, and expiration. 4) Venue and Applicable Law The City and Consultant hereby agree that any dispute which may arise between or among them arising out of or in connection with this Contract shall be adjudicated 9 before a court located in Galesburg, Illinois. The City and the Consultant hereby submit to the exclusive personal jurisdiction of the state or federal courts located in Galesburg, Illinois with respect to any action or legal proceeding commenced by any party to the Contract. The City and Consultant consent to the service of process in any such action or legal proceeding by means of registered or certified mail, return receipt requested, in care of the addresses set forth in paragraph number 5. This Contract shall be construed and enforced in accordance with the laws of the State of Illinois. In the event of ambiguity in any of the terms of this Contract, it shall not be construed for or against any party on the basis that such party did or did not author the same. 5) Notices Notices to the parties hereto shall be in writing, personally served, faxed with receipt confirmation or sent by first-class US mail with return receipt to: City: Todd Thompson, City Manager Galesburg City Hall 55 West Tompkins Street PO Box 1387 Galesburg, IL 61401 Consultant: Marv Weidner, CEO Managing Results, LLC 2758 Stephens Road Maryville, TN 37803 865-567-5192 or to such other official address as the parties hereto may from time to time specify in writing. 6) Complete Agreement This Contract expresses the entire understanding and complete agreement between the City and Consultant concerning the subject matter hereof. Neither the City nor Consultant has made or shall be bound by any agreement, statement or any representation to the other concerning the subject matter hereof which is not set forth in this Contract. 7) Modifications This Contract can be modified by signed, mutual consent of both parties. 8) No Waiver or Modification No waiver or modification of this contract or any covenant, condition, or limitation herein contained shall be valid unless by written amendment duly executed by the parties hereto. No evidence of waiver or modification shall be received in evidence of 10 any proceedings or litigation between the parties hereto arising out of or affecting this Contract, or the rights or obligations of the parties hereunder, unless such waiver or modification is in writing, duly executed as aforesaid. The parties further agree that the provisions of this paragraph may not be waived except as herein set forth. 9) Cancellation The City and Consultant may cancel this Contract upon thirty (30) days written notice to the other party. Such notice shall be deemed to be effective when received. Upon cancellation hereof, the City will pay Consultant all fees earned up to date of cancellation and Consultant will turn over to the City copies of all City documents in its possession. 10) Assignment Neither this Contract nor any claims, rights or obligations relating to it may be assigned, sublet, or transferred by a party hereto unless approved in writing by the other party. 11) Independent Contractor Status The parties hereby acknowledge and covenant that Consultant is an independent contractor and will act exclusively as an independent contractor and not as an employee of the City in performing the duties hereunder. The parties do not intend and will not hold out that there exists, any corporation, joint venture, undertaking for a profit or other form of business venture or any employment relationship among the parties other than that of an independent contractor relationship. The City will not withhold any social security tax, Medicare tax, federal unemployment tax, federal income tax, or state income tax from any compensation paid to Consultant. All such taxes, if due, are the responsibilities of Consultant and will not be charged to the City. Consultant agrees not to make any claims to any welfare or retirement benefits available to qualified employees of the City, for work done in relation to this Contract. 12) Confidentiality Consultant acknowledges that in the course of providing services, Consultant may become privy to valuable information of a confidential and proprietary nature relating to the City’s activities. All information Consultant becomes privy to as a result of this Contract should be treated confidential and shall not be divulged by Consultant to any third person or entity without the express written consent of the City. 13) Validity The invalidity or unenforceability of any provision of this Contract shall not affect the validity or enforceability of any other provision of this Contract, which shall remain in full force and effect. 14) No Waiver The failure or neglect of the City to insist, in any one or more instances, upon the strict performance of any of the terms or conditions of this Contract, shall not be construed as 11 a waiver of such term or condition nor the relinquishment in the future of such term or condition, but such term or condition shall continue in full force and effect. 15) Electronic Transmittals During the course of this Contract, Consultant or City may need to electronically transmit confidential information to each other and to other entities engaged by either party. E-mail is a fast and convenient way to communicate. The City and Consultant agree to the use of e-mail and other electronic methods to transmit and receive information, including confidential information, between the City and Consultant and outside specialists or other entities engaged by either Consultant or City. 16) Exhibits Attached to this contract are a Fee Schedule and a Certificate of Insurance from Consultant. 17) Intellectual Property Ownership, Use and Disclosure The City and Consultant acknowledge and agree as follows: Consultant Methodology (both standard and modified) is the proprietary intellectual property of Consultant. The Consultant methodology contains, and is imbedded in various methodologies, trade secrets, software, definitions, graphics, presentations, and guidelines that are the sole proprietary intellectual property of Consultant. Much of the Consultant Methodology is contained but is not limited to the copyrighted Managing Results Resource Guide to Strategic Business Planning. City may use it only for its own internal purposes and shall keep the Consultant Methodology confidential, and under no circumstances will the City or other staff or agencies of the City, except as agreed by Consultant in writing, disclose the Consultant Methodology to other third parties, either individuals, or governmental or private sector organizations. All changes or derivative work made to the Consultant Methodology shall remain the exclusive property of Consultant. Notwithstanding the foregoing; all information produced by the City utilizing the Consultant Methodology, including the City Strategic Plan, shall be considered the exclusive property of the City. 12 IN WITNESS WHEREOF, the City of Galesburg, Illinois and Managing Results, LLC has made and executed this Contract, this day of , 2021. MANAGING RESULTS, LLC: 203 Tomichi Trail Gunnison, CO 81230 (865) 567-5192 CITY OF GALESBURG, ILLINOIS: 55 West Tompkins Street Galesburg, IL 61401 (309) 345-3628 MARV WEIDNER, CEO: Signature PETER SCHWARTZMAN, MAYOR: Signature DATE: _____________________________________ DATE: _____________________________________ 13 EXHIBIT: FEE STRUCTURE Proposed Fee Structure Prices include all costs associated with completing each task. Introduction Per the conversation with City Manager Thompson and Mayor Schwartzman on 9/30/2021, the following revised budget includes tasks that are required in creating a results-based and customer-focused City Strategic Plan as well as tasks that are optional per the City’s request. MR looks forward to using this proposed budget as a beginning point in its conversations with the City of Galesburg. Fee Structure Breakdown by Task Prices include all costs associated with completing each task. Strategic Planning Process: Tasks $ Project Plan Includes working with City Leadership and the City’s Project Manager to create and confirm the Project Plan for the City Strategic Planning process. • Includes ½ day (4 hours) of working with City Leadership and compiling the information, 1 consultant at a cost of $1,100. $1,100 Document Review Includes review of existing City document and materials. • Includes 1 day (8 hours) of review and recommendations, 1 consultant at a cost of $2,200. $2,200 Interviews with Mayor, City Council and City Manager Includes individual interviews with the Mayor, City Council and City Manager to address emerging issues facing the community and results most important to achieve over the next 3-5 years. • Includes 13.5 hours of interviews, 6.5 hours of compiling the information, 1 consultant at a cost of $5,500. Associated travel costs will be $0 as the Interviews will be scheduled while onsite for the Focus Group Sessions and/or Public Input Forums/Town Hall Meetings. $5,500 Facilitated Focus Group Session with Department Directors Includes (1) Focus Group Session to gather information, insight, and recommendations related to the City Strategic Plan. • Includes 1/2 day (4 hours) of Focus Groups, and 2 hours of compiling the information, 1 consultant at a cost of $1,650. $3,950 14 Note: Travel for the One-on-One Interviews and the Facilitated Focus Group Session(s) includes (3) day onsite for 1 Consultant at an estimated cost of $2,300 or less. (OPTIONAL) Additional Facilitated Focus Group Sessions with Select Department Managers Includes (1) Focus Group Session to gather information, insight, and recommendations related to the City Strategic Plan. • Includes 1/2 day (4 hours) of Focus Groups, and 2 hours of compiling the information, 1 consultant at a cost of $1,650. Note: Associated travel costs for an additional Facilitated Focus Group Session with Select Department Managers will be $0 as the session can be scheduled the last afternoon while onsite for the Interviews and Facilitated Focus Group Session with Department Directors. $1,650 Facilitated Strategic Planning Retreat Includes Assessment of the Future Discussion and Review, Strategic Priorities, measurable Strategic Goals, Mission and Vision. • Includes 1 day of preparation (8 hours), 2 days for the onsite Planning Retreat, 2 consultants (32 hours) at a cost of $11,000 with associated travel costs of $3,350. $14,350 Preparation of Draft Strategic Plan Document Includes compiling and delivery of draft City Strategic Plan • Includes 1 day (8 hours) of compiling the information, 1 consultant at a cost of $2,200 $2,200 Fee Proposal Summary Strategic Planning Process $ City Strategic Plan (Labor for Required and Optional Tasks) $25,300 + Estimated Travel Expenses $5,650 or less Total $30,950 Note: Travel costs are estimated using present market prices and the per diem lodging and food rates as set by the U.S. General Services Administration. Only actual travel costs will be submitted for reimbursement. TOWN OF THE CITY OF GALESBURG Date:October 18, 2021 Agenda Number:21-9022 TOWN FUND $4,382.14 GENERAL ASSISTANCE FUND $2,790.63 IMRF FUND $2,384.44 SOCIAL SECURITY/MEDICARE FUND $2,443.68 LIABILITY FUND AUDIT FUND TOTAL $12,000.89