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11152021 City Council Packet
Administration 55 West Tompkins Street Galesburg, IL 61401 CITY OF GALESBURG Illinois, USA November 15 City Council Agenda __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 2 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers November 15, 2021 Members of the public who would prefer to view Galesburg City Council meetings remotely, can view the council meetings on Comcast channel 7 or stream the meeting live on the City’s website. 5:20 p.m. Public Hearing 12/31/22 Budget Public Hearing Township FY 2022 Budget Proclamation Small Business Saturday Proclamation Carlos Duncan Day 5:30 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from November 1, 2021 Consent Agenda #2021-22 21-4105 Approve Springbrook Financial Software Annual Maintenance 21-4106 Approve Walk Behind Saw 21-4107 Approve Trailer for Walk Behind Saw 21-5019 Receive Investment Schedule as of 9/30/21 21-6003 Approve Appointment Memo 21-8021 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 21-1033 Ordinance Zoning map amendment to go from Institutional (I) to General Business (B2) at 898 W Main St (Final Reading) 21-1034 Special Ordinance Purchase of 355 E. Second Street from the Knox County Trustee (Final Reading) 21-1036 Ordinance Ordinance dissolving the Tax Increment Financing fund and Redevelopment Project Area (Downtown TIF I) (Final Reading) 21-1037 Ordinance FY22 revenue adjustments (First Reading) 21-1038 Special Ordinance 2021 property tax levy for FY 22 (First Reading) __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 2 21-1039 Ordinance Parking restriction on Locust Street between Knox Street and Conger Street during school hours (First Reading) 21-2033 Resolution Estimation of the Property Tax Levy for SSA#1 21-2034 Resolution Agreement with Salvation Army to operate an emergency warming shelter Bids, Petitions and Communications Public Comment City Manager’s Report A. November TAC Report Miscellaneous Business (Agreements, Approvals, Etc.) 21-4101 Approve (TABLED) Engineering Agreement for applying for Rebuild Downtown and Main Street Grant program 21-4108 Approve Architectural/Engineering Agreement with Farnsworth Group, Inc. to provide estimated renovation costs of Churchill Junior High 21-4109 Approve Pilot Study for PFAS Removal at Oquawka Water Treatment Plant 21-4110 Approve ROW Agreement with i3 Broadband 21-4111 Approve Lease with Salvation Army to operate an emergency warming shelter 21-4112 Approve Community Video Program Agreement with CGI Communications Town Business 21-9025 Bills 21-9026 Ordinance 2021 Township property tax levy for FY 22 (First Reading) 21-9027 Ordinance 2021 Budget and Appropriation Ordinance (First Reading) Closing Comments 3 Adjournment Vision Statement “The City of Galesburg will be a dynamic community featuring a full range of public amenities to serve a diverse citizenry. The City Council will play a pro-active role in providing leadership to its citizens, neighborhoods, and other public bodies and enact policies which ensure the existence of a broad based economy.” CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 5 CITY COUNCIL MEETING City Manager’s Report November 15, 2021 CONSENT AGENDA #2021-22 Item 21-4105 Springbrook Financial Software Annual Maintenance Staff recommends approval the fiscal year 2022 annual maintenance fee of $75,049.72 for the Springbrook Financial Software utilized by the City. Item 21-4106 Walk Behind Saw Staff recommends approval of the purchase of a walk behind concrete saw for the Water Division from One Source in the amount of $15,500. The existing concrete saw utilized by the Water Division is 30 years old and in need of replacement. Specific consideration was given to both cutting depth and power. The new replacement saw will be used to perform numerous utility cuts. Five quotes were received for this purchase, with One Source providing the low and best quote. Item 21-4107 Trailer for Walk Behind Saw Staff recommends approval of the purchase of a trailer from Webber Rental & Supply in the amount of $10,275.00 for the walk behind saw for the Water Division. Due to the replacement of the existing walk behind saw with a larger unit, a new trailer is needed to transport the saw. Two quotes were received with Webber Rental & Supply providing the low and best quote. Item 21-5019 Investment Schedule as of 9/30/2021 The September 30, 2021, Investment Schedule reports a grand total of investments in the amount of $58,891,773. The national 3-month T-Bill rate on September 30, 2021 was at .04 percent while, at the same timeframe, the City investments earned an average rate of .107 percent. Item 21-6003 Appointment Memo Appointments to various boards and commissions are provided by Mayor Schwartzman for Council consideration. Item 21-8021 Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item 21-1033 Zoning Map Amendment for 898 W. Main Street (Final Reading) The Planning and Zoning Commission recommends approval of a zoning map amendment from I, Institutional, to B2, General Business, for a portion of the property located at 898 W Main Street. Staff concur with this recommendation. The Galesburg Community Foundation and River Bend Food Bank have established a formal partnership to bring a Regional Food Bank to the property at 876 W Main Street, which is currently zoned B2, General Business. At the October 4, 2021, meeting the City Council approved donating a portion of property in Graham Park, 898 W Main Street, which is zoned Institutional, to the Galesburg Community Foundation. The city is seeking CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 5 to amend the zoning of this property to B2, General Business, so the food bank can construct an approximate 4,420 square foot addition to their building for a new cooler and freezer. Item 21-1034 Purchase of 355 E. Second Street from Knox County Trustee (Final Reading) Staff recommends approval of the purchase of 355 E. Second Street from the Knox County Trustee for $823.00. The property is in a dilapidated condition, does not have active water service, and has accumulated over $5,700 in fines and fees for abatement of weeds, trash and debris, and outside storage since 2018. Acquisition of the property from the Trustee would allow the City access to assess the property and determine if rehabilitation is feasible or move forward with demolition and clean-up of the property. Item 21-1036 Dissolving Downtown TIF I (Final Reading) Staff recommends approval of an ordinance dissolving the Tax Increment Financing fund and Redevelopment Project Area I (Downtown TIF I). TIF I was established on April 1, 1985 and was extended via Public Act 95-0164 for an additional 12 years. TIF I is set to expire December 31, 2021, and as part of the process the City must pass an ordinance dissolving the TIF fund and terminating the area designated as TIF redevelopment project area I (Downtown TIF I). Item 21-1037 FY22 Revenue Adjustments (First Reading) Staff recommends approval of rates and fees collected by the City. The rates and fees will be budgeted for fiscal year 2022 and will become effective January 1, 2022. Item 21-1038 2021 Property Tax Levy for FY22 (First Reading) Staff recommends approval of the 2021 Property Tax Levy Ordinance. The 2021 tax levy request has been established at $9,707,625 which is an increase of 2.64% when compared to the total amount of the current year tax levy (2020) extension. Based on the current information on the Estimated Assessed Value (EAV) for the 2021 tax levy, the estimated property tax rate for the City will be approximately $2.669 or seven cents more than the 2020 tax levy rate. The property tax rate is applied to individual tax bills. Item 21-1039 Parking Restriction on Locust Street (First Reading) Staff recommends approval of an ordinance to restrict parking on both sides of Locust Street between Knox Street and Conger Street during school hours. Galesburg CUSD #205 requested that parking restriction to increase student safety and to alleviate issues with buses making the turn onto Locust Street from Knox Street with vehicles parked on the west side of Locust Street. Item 21-2033 Estimation of the Property Tax Levy for SSA #1 The Galesburg Downtown Council recommends approval of a resolution to exceed a levy of 105 percent over the 2020 property tax levy extension for the Special Service Area Number One. Item 21-2034 Agreement with Salvation Army to Operate an Emergency Warming Center Staff recommends approval of resolution authorizing the execution of a grant agreement with the Salvation Army to provide an emergency warming shelter. This Resolution authorizes staff to negotiate and execute a grant agreement not to exceed $100,000 with the Salvation Army to fund the operation of an emergency warming shelter. The Salvation Army would be reimbursed for their expenses for staff, services, and equipment necessary to operate the emergency shelter. It is CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 5 anticipated that this shelter would be located at the Hawthorne Gym. Funding for this project would be allocated from funds awarded to the City under the American Rescue Plan Act. BIDS, PETITIONS AND COMMUNICATIONS CITY MANAGER’S REPORT A. NOV TAC Report MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) (TABLED) Item 21-4101 Engineering Agreement for Grant Program Application This is one of three projects the city intends to apply for through this program. The other two projects will have similar agreements brought to the Council at the December 6, 2021, Council meeting. One of those projects will be for renovation of upper stories to residential apartments of commercial buildings in the downtown. The other project will be for the Railroad Hall of Fame. Staff recommends approval of an agreement with Hutchison Engineering, Inc. in an amount not to exceed $5,000 to prepare a grant application for the State of Illinois Rebuild Downtowns and Main Streets Grant. This is a new one time grant program designed to bring investments to revitalize commercial corridors and main street areas statewide. Based on a staff review of the grant requirements and consultation with Hutchison Engineering, Inc., it is proposed to apply for reconstruction of Parking Lot H (located at 235 E. Simmons Street) as proposed in the Massie and Massie Downtown Development Plan that was approved in 2016. The improvements would include landscaping and resurfacing the lot as well as adding covered areas for event use and for covered parking. In addition to the parking lot, it is proposed to reconstruct the sidewalks and curbing on Simmons Street from Cherry Street to Kellogg Street and add landscaping and decorative streetlights along the street. The project would tie into the Park Plaza project, which was completed last year and would assist the businesses in the downtown area. As part of the project, it would be proposed to resurface the street with a new asphalt surface. The estimated cost of the project would be $2 million with a proposed 20% local match from the City. The deadline to submit a project is January 1, 2022. Projects are anticipated to be selected in the summer of 2022 and would be constructed in 2023 if selected. Item 21-4108 Agreement with Farnsworth Group, Inc. Staff recommends approval of the agreement with Farnsworth Group, Inc. for preliminary architectural/engineering work to provide an estimated cost to renovate Churchill Junior High School. The school district has offered Churchill Junior High School and adjacent property to the City for the anticipated sale amount of $1. As Churchill Junior High School is decades old, staff believes having an architect/engineer estimate the cost of renovating the building prudent before making a decision on whether or not to purchase the building. The cost of the agreement is not to exceed $15,900 and would be paid from the General Fund. Item 21-4109 Pilot Study for PFAS Removal at Oquawka Water Treatment Plant Staff recommends approval of an engineering agreement with Klingner and Associates, P.C. in the amount of $140,000 plus reimbursables for a PFAS Pilot Study. Two options have been provided to conduct Pilot Testing for the granular activated carbon (GAC) treatment option and the Ion Exchange (IX) treatment option to determine which is the most cost effective and efficient CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 5 treatment option in removing PFAS from the City’s water. This study will look at how long of life the filter media will have before it needs to be regenerated, which is the primary factor in determining the treatment costs. Both options will test for 70 PFAS initially and then will reduce the number to only test for the PFAS detected on the first couple of rounds of sampling. It is recommended to select Option #2 since it tests for more media types, 2 water conditions, and can be completed in 6 months versus 18 months. Item 21-4110 ROW Agreement with i3 Broadband Staff recommends approval of an agreement for access to city right-of-way (ROW) by iTV-3, LLC a wholly owned subsidiary of i3 Broadband LLC, to install telecommunications fiber optic cable for high speed broadband in the City ROW. The company will invest approximately $15 million to bring the broadband service to the city’s approximately 30,000 residents. i3 Broadband LLC will offer Gigabit-speed broadband at competitive prices. They anticipate it will take between two and three years to complete and once completed will be able to serve all residents of the City of Galesburg. All fiber will be placed underground and there will only be two above ground units in the city. The attached agreement for access to the city ROW was developed by the city in cooperation with the company in order to specify the city’s requirements for the location, construction, and maintenance of the fiber optic cable. In addition, the agreement specifies insurance requirements. Item 21-4111 Lease with Salvation Army to Operate an Emergency Warming Center Staff recommends approval of a short term lease agreement with the Salvation Army for non- exclusive use of Hawthorne gym and bathrooms for a warming shelter for homeless individuals. Rent is $1.00 and the lease runs from the date of approval until March 31, 2022. It grants the Salvation Army non-exclusive use of Hawthorne Gym and bathrooms, subject to the provisions of this lease and any grant agreement executed by the parties. Users of the shelter must check in between 6:00 and 7:00 P.M. Once they check-in, they are not allowed to leave and reenter the building. Each morning, they must leave prior to 7:00 A.M. Given the limited resources and privacy available, this shelter will not be used by families or individuals under eighteen years of age. Item 21-4112 Community Video Program Agreement with CGI Communications Staff recommends approval of an agreement with CGI Communications, Inc. for the creation of promotional community videos at no cost to the City. Through the Community Video Program, CGI will produce educational videos highlighting what Galesburg has to offer residents, visitors, and businesses. The videos will be coordinated and produced by CGI and provided to the City of Galesburg to utilize on our website and social media avenues. There is no cost to the City of Galesburg to participate in the program, which is funded through sponsorships. CGI is responsible for sponsorship fulfillment including all related aspects of marketing, production, printing, and distribution. TOWN BUSINESS Item 21-9025 Town Bills Item 21-9026 2021 Township Property Tax Levy for FY22 (First Reading) CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 5 of 5 Item 21-9027 2021 Budget and Appropriation Ordinance (First Reading) Respectfully submitted, Todd Thompson City Manager Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois November 1, 2021 5:30 p.m. Called to order by Mayor Peter Schwartzman at 5:30 p.m. Public Hearing:Public Hearing pursuant to the requirements Section 147(f)of the Internal Revenue Code,as amended,on the plans to issue Educational Facilities Revenue Bonds,Series 2021 (Knox College Project)in the amount not to exceed $45,000,000. Presentation:Life Saver Awards presented to Lt.Steffanie Cromien,Lt.Jason Shaw,and Officer Dan Williams Proclamation:Amtrak 50th Anniversary Roll Call #1:Present:Mayor Peter Schwartzman,Council Members Bradley Hix,Wayne Dennis, Kevin Wallace,Dwight White,Jaclyn Smith-Esters,Sarah Davis,and Larry Cox,8.Also Present: City Manager Todd Thompson, City Attorney Bradley Nolden, and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present at 5:47 p.m. The Pledge of Allegiance was recited. Reverend Tony Franklin gave the invocation. Council Member Dennis moved,seconded by Council Member Smith-Esters,to approve the minutes of the City Council’s regular meeting from October 18, 2021. Roll Call #2: Ayes:Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. CONSENT AGENDA #2021-21 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 21-2030 Approve Motor Fuel Tax Resolution for the purchase of salt,hot mix asphalt,concrete,CA-6 gravel, and high-performance patching mixture for the 2022 calendar year. 21-2031 November 1, 2021 Page 1 of 8 Approve Resolution 21-28 to install street lights on Brown Avenue and Greenleaf Street. 21-4100 Approve the addition of Section 1.09 Whistleblower Policy of the Personnel Policy for Exempt and Non-Represented Personnel. 21-4102 Approve the bid from SNI Solutions for the purchase of Geomelt products for the 2021-2022 winter season. 21-8020 Approve bills in the amount of $748,372.70 and advance checks in the amount of $493,806.74. Council Member Wallace moved,seconded by Council Member Dennis,to remove agenda item 21-4101 from the Consent Agenda. Roll Call #3: Ayes:Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Council Member Cox moved,seconded by Council Member Davis,to approve Consent Agenda 2021-21, omitting agenda item 21-4101. Roll Call #4: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried by omnibus vote. Joe Hicks addressed the Council and asked that they reconsider the project chosen for the Rebuild Downtown and Main Street Grant program.He stated that a nicer parking lot and street would not bring people to our downtown and that instead the focus should be on unused upper story space. 21-4101 Council Member Smith-Esters moved,seconded by Council Member Davis,to table agenda item 21-4101 to approve an agreement with Hutchison Engineering,Inc.to prepare a grant application for the State of Illinois Rebuild Downtowns and Main Streets Grant in an amount not to exceed $5,000. Roll Call #5: Ayes:Council Members Hix, Dennis, White, Wallace, Smith-Esters, and Davis, 6. Nays:None Absent:None Abstain:Council Member Cox, 1. Chairman declared motion carried. November 1, 2021 Page 2 of 8 PASSAGE OF ORDINANCES AND RESOLUTIONS 21-1030 Council Member White moved,seconded by Council Member Cox,to approve Ordinance 21-3653 on final reading amending Traffic Appendix F of Chapter 76 of the Galesburg Municipal Code to replace the existing yield signs on Grove Street at Olive Street with stop signs. Roll Call #6: Ayes:Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 21-1031 Council Member Cox moved,seconded by Council Member White,to approve Ordinance 21-3654 on final reading for a bond issuance of up to $45,000,000 for Knox College for the purpose of refinancing existing debt and to undertake additional capital projects. Roll Call #7: Ayes:Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 21-1033 Ordinance on first reading amending the zoning map for 898 West Main Street to go from Institutional (I) to General Business (B2). 21-1034 Ordinance on first reading authorizing the purchase of 355 East Second Street from the Knox County Trustee in the amount of $823.00. 21-1036 Ordinance on first reading dissolving the Tax Increment Financial Fund and Redevelopment Project Area I (Downtown TIF 1). Discussion was held whether or not some of the properties could be moved to another TIF project area,specifically the Discovery Depot Children’s Museum.Steve Gugliotta,Community Development Director,stated that some of the properties currently in TIF 1 could be moved into TIF IV if they met the criteria.He noted that the museum likely would not transfer over since it is not in a dilapidated state. 21-2032 Council Member Cox moved,seconded by Council Member Smith-Esters,to approve Resolution 21-29 determining the 2021 Property Tax Levy,which is not more than 105 percent and therefore will not require a truth in taxation public hearing.The tax levy request will not exceed $9,930,954. Roll Call #8: November 1, 2021 Page 3 of 8 Ayes:Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. BIDS, PETITIONS, AND COMMUNICATIONS PUBLIC COMMENT Jim Jacobs addressed the Council and explained that at one time he was very excited about the prospect of the National Railroad Hall of Fame being built in Galesburg.He understands that fundraising has been difficult and that there has been a long period of silence on the status of the project.Jacobs stated that since the recent articles in The Register-Mail,he agrees with others that the museum needs to be in our community and would suggest the former Nielsen School.He noted that the school is near the intersection of railroad tracks,has approximately ten acres attached to the property,and is for sale at a reasonable price ($500,000).He commented that he doesn’t know the City ’s involvement in the project but would encourage the plan he suggested. Anna and Dick Roe addressed the Council regarding a proposal they sent to the Council for budgeting for the planting of trees in City vacant lots.They noted that they have done research on bare root trees and they can be bought from the Arbor Day Foundation for $14 each.They also noted that the state sells trees in February.They would like the City to consider the proposal which would eventually allow staff to stop mowing the lots.Mr.Roe noted that there is a tree lot on Michigan Avenue,south of Hy-Vee,and one on Broad Street that reflects this idea. Jerry Ryberg addressed the Council and provided information from several studies related to personal use and possession of entheogenic psychoactive mushrooms in the City of Galesburg. He asked for the Council’s consideration of his drafted resolution and added that he believes people will be very grateful for the passage. Brother Shabazz addressed the Council on behalf of a neighbor who rehabs homes in the community.He believes that the process is cumbersome and that there is no incentive given to update these residences. He asked Council to consider an easier code review process. CITY MANAGER’S REPORT A.The December 31,2022,annual budget is available for public inspection at the Galesburg Public Library and the City Clerk’s office. B.The second annual Stuff the Bus Campaign will be held November 1-22, 2021. MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) 21-4103 November 1, 2021 Page 4 of 8 Council Member Dennis moved,seconded by Council Member Smith-Esters,to approve the collective bargaining agreement between the City of Galesburg and IAFF Local N.555 Galesburg Firefighter ’s Association. Roll Call #9: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 21-4104 Council Member Smith-Esters moved,seconded by Council Member Davis,to approve the 2021 Classification and Salary Schedule for represented fire personnel. Roll Call #10: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 21-4089 Council Member Smith-Esters moved,seconded by Council Member Davis,to reconsider agenda item 21-4089. Roll Call #11: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Davis, 6. Nays:Council Member Cox, 1. Absent:None Chairman declared motion carried. Council Member Smith-Esters stated that she has reevaluated her decision on the camera trailer and believes that the funding would be better spent towards a new police officer. Council Member Cox advised that with the number of gun incidents the camera trailer would be one way to reduce and deter those crimes.Both the City Manager and Chief Idle confirmed that it would be used in trouble spots in the community and to collect any possible evidence. Chief Idle did clarify that the trailer is not covert and would be easily seen but could be used for such purposes. Council Member Wallace stated that he understands that the Police Department needs tools but agrees that a body added to the department would be better.The money could be put to better use on another resource or asset. Council Member Dennis concurred and added that he has talked to several police officers and adding another staff member would be a better use of the funding. Council Member Smith-Esters moved,seconded by Council Member Cox,to approve the quote from WCCTV,Inc.in the amount of $24,592.32 for a mobile camera trailer for the Police Department. November 1, 2021 Page 5 of 8 Roll Call #12: Ayes:None Nays:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Absent:None Chairman declared motion failed. Consensus of the Council was to sit as the Town Board. Approved by voice vote. TOWN BUSINESS 21-9023 Trustee Wallace moved,seconded by Trustee Smith-Esters,to approve Town bills and warrants be drawn in payment of same. Fund Title Amount Town Fund $788.04 General Assistance Fund $3,103.75 IMRF Fund Social Security/Medicare Fund Liability Fund Audit Fund Total $3,891.79 Roll Call #13: Ayes:Trustees Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 21-9024 Trustee Dennis moved,seconded by Trustee Smith-Esters,to approve Resolution 21-03 determining the 2021 Property Tax Levy,which is not more than 105 percent and therefore will not require a truth in taxation public hearing. The tax levy request will not exceed $531,000. Roll Call #14: Ayes:Trustees Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Consensus of the Town Board was to sit as the City Council. Approved by voice vote. CLOSING COMMENTS Council Member Wallace thanked Brother Shabazz for his comments and added that he has been working with City staff on housing issues in his ward.Many homes are unused or abused and hopefully the process for rehabbing those can be shortened.Council Member Wallace also added that coming from a Railroad family,he hopes that the Hall of Fame can become a reality, November 1, 2021 Page 6 of 8 especially with Galesburg ’s railroad history.He supports the museum and believes that it would bring in a lot of tourism for our community. Council Member White stated that he rehabilitated his own home and agrees that there are possible ways the process can be improved.He suggested an all-encompassing permit could be issued.He added that he would like to see Discovery Depot remain in a TIF district and feels that they should be treated the same as the Orpheum Theater.Both help keep our community strong and viable. Council Member Smith-Esters thanked all those involved with the Halloween activities over the weekend such as Treat Street,and the trick or treating at GHS and Costa School.Council Member Smith-Esters also noted that when the police officers were recognized tonight it made her think of a passage that she had read which stated the average person would experience 1½ to 2 legitimate critical incidents in their lifetime and that the average police officer would experience over 800 critical incidents in a twenty year span.She honors our officers and appreciates what they do every day. Council Member Davis thanked everyone who hosted or sponsored events over the last month, which included many volunteer hours and citizen participation.She added that Prairie Players will be holding auditions for the upcoming Broadway Christmas Cabaret on November 3rd and 4th. Council Member Cox concurred and appreciated Council Members Wallace and White’s comments regarding housing and Discovery Depot.He added that he believes City staff should help people when they come in to apply for a permit,not just provide a list of rules but offer suggestions to get their project done easier and less expensive. Council Member Hix thanked residents for the emails he and other Council Members have been receiving about the budget.He thanked Director Wayne Carl and staff for their help with sidewalk issues.Council Member Hix also stated that he is from a railroad family too and appreciated Council Member Wallace’s statements.He hopes the City could offer help to the Hall of Fame and believes that a museum would honor our community.He noted that BNSF is one of our largest employers and that the museum would bring in tourism dollars. Council Member Dennis stated his agreement with other Council Members on the housing and permitting and Hall of Fame.He commended the Fire Department on their assistance in putting in smoke detectors for residents, as well as thanked Director Carl for his help on an issue too. Mayor Schwartzman announced that he was very proud to present the Life Saver Awards to our Police Officers and appreciates City employees supporting each other.He also thanked Chief Idle for his department ’s assistance in having a quiet and safe Halloween weekend. The Mayor announced that the Budget Work Session would be held tomorrow at City Hall and that the public is invited to attend.He noted that there were a lot of good ideas discussed tonight and added that it takes a community to raise a community. November 1, 2021 Page 7 of 8 There being no further business,Council Member Cox,seconded by Council Member Dennis,to adjourn the regular meeting at 6:58 p.m. Roll Call #15: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Peter D. Schwartzman, Mayor Kelli R. Bennewitz, City Clerk November 1, 2021 Page 8 of 8 WHEREAS, the government of Galesburg, Illinois, celebrates our local small businesses and the contributions they make to our local economy and community; and WHEREAS, according to the United States Small Business Administration, there are 31.7 million small businesses in the United States, they represent 99.7% of firms with paid employees, and they are responsible for 65.1% of net new jobs created from 2000 to 2019; and WHEREAS, small businesses employ 47.1% of the employees in the private sector in the United States, 88% of U.S. consumers feel a personal commitment to support small businesses in the wake of the pandemic, and 92% of small business owners have pivoted the way they do business to stay open during the pandemic; and WHEREAS, 97% of Small Business Saturday® shoppers recognize the impact they can make by shopping small, 85% of them also encouraged friends and family to do so, too; and WHEREAS, 56% of shoppers reported they shopped online with a small business on Small Business Saturday in 2020; and more than 50% of consumers who reported shopping small endorsed a local business on social media or shopped at a local business because of a social media recommendation; and WHEREAS, Galesburg, Illinois, supports our local businesses that create jobs, boost our local economy, and preserve our communities; and WHEREAS, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. NOW, THEREFORE, I, Peter Schwartzman, Mayor of Galesburg, Illinois, do hereby proclaim, November 27, 2021, as: SMALL BUSINESS SATURDAY AND urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and throughout the year. Dated this 15th day of November 2021. _______________________________________ Mayor Peter D. Schwartzman WHEREAS, today we honor the exemplary life and work of Carlos Duncan, who has served Galesburg well over the course of his life, marked by many years of dedication to the best interests of the citizens and youth of this community; and WHEREAS, the accomplishments and achievements of Mr. Duncan are many, but most importantly is his work with the young people of our community and surrounding area with his coaching, teaching and guidance through the Galesburg Youth Athletic Club, something he’s been involved in for the last 75 years; and WHEREAS, he has continually demonstrated his willingness to place his concern for the youth of our community and the public good ahead of his personal interests by serving with organizations such as the Knox County United Way, Knox County Teen Court, Knox County YMCA, and the Knox County Healthy Youth Alliance ; and WHEREAS, Carlos spent many years in the Galesburg School District and with the Literacy Program at Carl Sandburg College and has served with the Olympic and World Championship Boxing Committees, the United States Amateur Boxing Association, the USA Boxing Commission, and the Illinois Association of Coaches Committee; and WHEREAS, in addition to our community holding Carlos in high esteem for his unselfishness and quiet determination, we are proud of his service as a United States Air Force veteran. NOW THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby urge all citizens in Galesburg to join me in commending Carlos Duncan on his dedication and participation in numerous contributions and projects of local, state, and national nature and wish him continued good health and success. For these reasons and more, I hereby proclaim today “CARLOS DUNCAN DAY” in the City of Galesburg and with great respect for his valuable work and compassion for our community, honor him with a key to the City. Dated this 15th day of November 2021. _______________________________________ Mayor Peter D. Schwartzman ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by GPO Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 15, 2021 AGENDA ITEM: Annual Springbrook Maintenance Fees. SUMMARY RECOMMENDATION: The City Manager, Director of Finance & Information Systems and Purchasing Agent recommend waiving normal purchasing policies and approving the fiscal year 2022 Springbrook maintenance fees for the government-wide software utilized by the City and to allow the Director of Finance and Information Systems to sign the annual maintenance fee order form. BACKGROUND: The City currently uses the Springbrook government-wide software to create efficient processes across the organization. By utilizing this software, many entries can be streamlined, shared and not duplicated thus creating a more efficient database for the organization to utilize. Currently, the City utilizes the following modules: •Accounts payable (Finance Suite) •Bank reconciliation (Finance Suite) •General ledger (Finance Suite) •Budgeting (Finance Suite) •Accounts receivable •Building permits •Business/Occupational tax •Cash receipting •Code and contact management •Fixed assets •Human resources •Inventory control •License & permits •Parking tickets •Payroll •Project management •Purchase orders •Utility billing •Utility billing – online •Work order management •Customer relation management (Finance Suite) Similar to other government-wide software, maintenance fees must be paid on an annual basis in order for the City to receive support and updates from the company. The fiscal year 2022 annual maintenance fee is $75,049.72 for the above modules and services. BUDGET IMPACT: Annual maintenance fee will be distributed in the line items as follows: General Fund $61,544; Water Fund $9,049; Refuse Fund $4,457 SUPPORTING DOCUMENTATION: None 21-4105 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 15, 2021 AGENDA ITEM: Approve the purchase of a walk behind saw for the Water Division. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Water Superintendent, and Purchasing Agent recommend the approval of the purchase of a Diamond Products walk behind concrete saw from One Source in the amount of $15,500. BACKGROUND: The existing concrete saw utilized by the Water Division is 30 years old and in need of replacement. Specific consideration was given to both cutting depth and power. The new replacement saw will be used to perform numerous utility cuts. A larger saw is now required for power and depth due to changes in required roadway mix designs as well as sheer volume of projects being completed. Known vendors were provided the specifications via email for the walk behind saw and five quotes were received and listed below. The low and best quote was supplied by One Source. The saw meets specifications required by the Water Division and will serve the needs of the City well. Company Webber Rental White CAP One Source Gierke Robinson Co Gierke Robinson Co City State Galesburg, IL Davenport, IA Morton, IL Bettendorf, IA Bettendorf, IA Low and Best New Saw $15,990.00 $15,885.95 $15,500.00 $16,429.00 $17,660.00 Make Diamond Products Diamond Products Diamond Products Diamond Products Husqvarna Model CC3538JK-26 CC3538JK-26 CC3538JK-26 CC3538JK-26 FS3500 The Water Division budgeted $15,000.00 in the 2021 budget for a walk behind concrete saw and trailer. The budgeted amount was based on a similar saw and trailer the Street Division purchased in 2017. Although quotes for each item were requested separately and each purchase will fall under the required threshold; the combined total for the trailer and saw exceed the threshold and require council approval. BUDGET IMPACT: There are sufficient funds in the Water Fund for this planned purchase. SUPPORTING DOCUMENTS: None 21-4106 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 15, 2021 AGENDA ITEM: Approve the purchase of a trailer for the walk behind saw for the Water Division. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Water Superintendent, and Purchasing Agent recommend approval of the purchase of an Air-tow trailer from Webber Rental & Supply in the amount of $10,275.00. BACKGROUND: Due to the replacement of the existing walk behind saw with a larger unit, a new trailer is needed to transport the saw. The size and weight of the new saw will not allow the saw to be transported in the back of a truck as it would not be safe to try to load and unload using a tommy lift. That being the case, trailer specifications were developed for hauling the new unit. Known vendors were provided the specifications via email for the trailer for the walk behind saw and two quotes were received and listed below. The low and best quote was supplied by Webber Rental & Supply. The trailer meets specifications required by the Water Division and will serve the needs of the City well for hauling the saw. Company Webber Rental & Supply Rock Line Products Inc City State Galesburg, IL Verne, CA Low and Best Trailer Cost $10,275.00 $10,605.00 Make Air Tow Air Tow Model RS8-35 S8-35 The Water Division budgeted $15,000.00 in the 2021 budget for a walk behind concrete saw and trailer. The budgeted amount was based on a similar saw and trailer the Street Division purchased in 2017. Although quotes for each item were requested separately and each purchase will fall under the required threshold; the combined total for the trailer and saw exceed the threshold and require council approval. BUDGET IMPACT: There are sufficient funds in the Water fund for this planned purchase. SUPPORTING DOCUMENTS: None 21-4107 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by GPO Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 15, 2021 AGENDA ITEM: September 30, 2021 Investment Schedule. SUMMARY RECOMMENDATION: Receive item only BACKGROUND: In order to update City Council on investments held by the City, a report is submitted quarterly by the Director of Finance & Information Systems. The September 30, 2021 Investment Schedule reports a grand total of investments in the amount of $58,891,773. The national 3-month T-Bill rate at September 30, 2021 was at .04 percent while, at the same timeframe, the City investments earned an average rate of .107 percent. BUDGET IMPACT: As of September 30, 2021, the City, including the Library, netted approximately $215,209 in interest income. SUPPORTING DOCUMENTATION: 1.September 30, 2021 Investment Schedule 21-5019 CITY OF GALESBURG INVESTMENT SCHEDULE 09/30/21 TABLE 1 - WEIGHTED AVERAGE INVESTMENT GRAND NATIONAL TOTAL % OF TOTAL RATE LENGTH RATES Fed Funds 1.000% CASH IN BANK $660,871.81 1.170%0.168%1 IL FUNDS 22,556,528.99 39.933%0.020%1 Illinois Trust 6,145,163.73 10.879%0.030%1 T-Bills 3 mos. F&M BANK SAVINGS 13,047,787.63 23.099%0.200%1 0.04% CERTIFICATE OF DEPOSIT (CD)10,513,000.00 18.612%0.245%500 T-Bills 6 mos. U.S. TREASURIES 3,562,313.50 6.307%0.090%464 0.05% TOTAL $56,485,665.66 100.000%0.107%123 RESTRICTED TRUSTS $2,406,107.52 GRAND TOTAL $58,891,773.18 TABLE 2 - INVESTMENT LENGTH SUMMARY TOTAL 1 DAY 180 DAYS 365 DAYS 730 DAYS 731+ DAYS CASH IN BANK $660,871.81 $660,871.81 $0.00 $0.00 $0.00 $0.00 IL FUNDS 22,556,528.99 22,556,528.99 0.00 0.00 0.00 0.00 Illinois Trust 6,145,163.73 6,145,163.73 0.00 0.00 0.00 0.00 F&M BANK SAVINGS 13,047,787.63 13,047,787.63 0.00 0.00 0.00 0.00 CERTIFICATE OF DEPOSIT (CD)10,513,000.00 0.00 4,185,000.00 3,420,000.00 0.00 0.00 U.S. TREASURY 3,562,313.50 0.00 0.00 500,100.00 3,062,213.50 0.00 TOTAL $56,485,665.66 $42,410,352.16 $4,185,000.00 $3,920,100.00 $3,062,213.50 $0.00 RESTRICTED TRUSTS $2,406,107.52 Grand Total $58,891,773.18 11/3/2021 2:58 PM 09.21 Investment Schedule bjc 1 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE GENERAL FUND (01) 01 Cash In Bank 10101 $14.42 Open Open 0.200% 01 F&M Bank Savings 10102 $435,085.55 Open Open 0.200% 01 IL Funds 10105 $7,215,972.92 Open Open 0.020% 01 Illinois Trust 10108 $581,090.10 Open Open 0.030% 01 Petty Cash 10201-10220 $1,650.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $8,233,812.99 01 BANK- CD - Bar Harbor Bank & Trust $240,000.00 21-Aug-21 21-Aug-22 0.150% 01 BANK- CD - Core Bank $245,000.00 17-Sep-21 19-Sep-22 0.220% 01 BANK- CD - Financial FSB $45,000.00 08-Sep-21 08-Mar-23 0.250% 01 BANK- CD - First State Bank of Boise City $240,000.00 29-Jan-21 31-Jan-22 0.200% 01 BANK- CD - Frost State Bank $240,000.00 28-Sep-20 28-Sep-22 0.400% 01 BANK- CD - Gateway First Bank $245,000.00 17-Sep-21 20-Mar-23 0.330% 01 BANK- CD - GBC International Bank $240,000.00 14-Nov-20 14-Nov-21 0.200% 01 BANK- CD - Globeal Bank $240,000.00 12-Jan-21 12-Jan-23 0.350% 01 BANK- CD - Great Midwest Bank, SSB $240,000.00 28-Dec-20 28-Dec-21 0.150% 01 BANK- CD - Murphy Bank $200,000.00 29-Jan-21 31-Jan-22 0.150% 01 BANK- CD - Peoples Bank of Kentucky, Inc $240,000.00 03-Feb-21 03-Feb-23 0.350% 01 BANK- CD - Royal Business Bank $240,000.00 27-May-21 29-Nov-21 0.199% 01 BANK- CD - Select Bank $240,000.00 17-Mar-21 17-Mar-23 0.250% 01 BANK- CD - SNB Bank, National Association $240,000.00 30-Oct-20 01-Nov-21 0.200% 01 BANK- CD - Transportation Alliance Bank $240,000.00 27-May-21 27-May-22 0.250% 01 BANK- CD - Vest Bank, National Association $240,000.00 08-Sep-20 08-Mar-22 0.260% 11301 $3,615,000.00 01 US TREASURY NTS 912828CAR2 $500,020.00 17-Sep-21 31-Oct-22 0.064% 01 US TREASURY NTS 91282DBG5 $499,765.00 17-Sep-21 31-Jan-23 0.110% 01 US TREASURY NTS 91282DBN0 $499,610.00 17-Sep-21 28-Feb-23 0.120% 11390/11392 $1,499,395.00 01 FMTMM Treasury $0.00 Open Open 0.020% 11391 $0.00 TOTAL INVESTMENTS $5,114,395.00 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 2 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL GENERAL FUND $13,348,207.99 MOTOR FUEL TAX (11) 11 Cash In Bank 10101 $0.00 Open Open 0.200% 11 F&M Bank Savings 10102 $433,216.36 Open Open 0.200% 11 IL Funds 10105 $1,830,906.62 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $2,264,122.98 TOTAL MOTOR FUEL TAX $2,264,122.98 GRANTS FUND (13) 13 Cash In Bank 10101 $0.00 Open Open 0.200% 13 F&M Bank Savings 10102 $2,060,990.74 Open Open 0.200% 13 IL Funds 10105 $100,866.88 Open Open 0.020% 13 Cash 7397 DCEO CDBG Hoursing Rehab 10111 $0.00 Open Open 0.000% 13 Cash 4134 DCEO 2018 Help Grant 10112 $9,665.00 Open Open 0.000% 13 Cash 5097 CDBG Monroe St 10113 $0.00 Open Open 0.000% 13 Cash 7135 DCEO Lead RLF 18-248221 10114 $0.00 Open Open 0.000% 13 Cash 7143 DCEO Lead BP 19-306001 10115 $0.00 Open Open 0.000% 13 Cash 7150 DCEOHealthyHme 19307001 10116 $0.00 Open Open 0.000% TOTAL CASH & CASH EQUIVALENTS $2,171,522.62 TOTAL GRANTS FUND $2,171,522.62 GAS TAX (14) 14 Cash In Bank 10101 $0.00 Open Open 0.200% 14 F&M Bank Savings 10102 $68,462.28 Open Open 0.200% 14 IL Funds 10105 $0.00 Open Open 0.020% 14 Illinois Trust 10108 $667,272.80 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $735,735.08 14 BANK -CD - Millbury National Bank $240,000.00 25-Jan-21 25-Jan-23 0.300% 14 BANK- CD - Today's Bank $200,000.00 01-Mar-21 01-Mar-23 0.250% 14 BANK- CD - York State Bank $240,000.00 09-Dec-20 09-Dec-21 0.250% 11301 $680,000.00 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 3 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL INVESTMENTS $680,000.00 TOTAL GAS TAX $1,415,735.08 FEDERAL SPECIAL ENFORCEMENT 15 Cash In Bank 10101 $0.00 Open Open 0.200% 15 F&M Bank Savings 10102 $1.00 Open Open 0.200% 15 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $1.00 TOTAL FEDERAL SPECIAL ENFORCEMENT $1.00 SPECIAL ENFORCEMENT FUND (16) 16 Cash In Bank 10101 $0.00 Open Open 0.200% 16 F&M Bank Savings 10102 $249,879.96 Open Open 0.200% 16 IL Funds 10105 $144,949.40 Open Open 0.020% 16 Illinois Trust 10108 $100,020.78 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $494,850.14 TOTAL SPECIAL ENFORCEMENT $494,850.14 911 COMMUNICATIONS (17) 17 Cash In Bank 10101 $0.00 Open Open 0.200% 17 F&M Bank Savings 10102 $0.00 Open Open 0.200% 17 IL Funds 10105 ($25,335.77)Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS ($25,335.77) TOTAL 911 COMMUNICATIONS ($25,335.77) Storm Water Utility (18) 18 Cash In Bank 10101 $0.00 Open Open 0.200% 18 F&M Bank Savings 10102 $272,324.02 Open Open 0.200% 18 IL Funds 10105 $265,154.51 Open Open 0.020% 18 Illinois Trust 10108 $200,041.59 Open Open 0.030% 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 4 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL CASH & CASH EQUIVALENTS $737,520.12 TOTAL STROM WATER UTILITY $737,520.12 Parks & Recreation (19) 19 Cash In Bank 10101 $0.00 Open Open 0.200% 19 F&M Bank Savings 10102 $10,254.85 Open Open 0.200% 19 IL Funds 10105 $1,532,610.02 Open Open 0.020% 19 Illinois Trust 10108 $300,062.41 Open Open 0.030% 19 Petty Cash 10207-10218 $2,450.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $1,845,377.28 19 BANK- CD - New Omni Bank, NA $245,000.00 17-Sep-21 19-Sep-22 0.150% 11301 $245,000.00 19 US TREASURY BOND 912810EP9 $54,773.50 20-Aug-21 15-Feb-23 0.046% 11390/11392 $54,773.50 19 FMTMM Treasury $1,732.06 Open Open 0.020% 11391 $1,732.06 TOTAL INVESTMENTS $301,505.56 TOTAL PARKS & RECRATION $2,146,882.84 AIRPORT OPERATIONS (20) 20 Cash In Bank 10101 $0.00 Open Open 0.200% 20 F&M Bank Savings 10102 $86,771.03 Open Open 0.200% 20 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $86,771.03 TOTAL AIRPORT OPERATIONS $86,771.03 FOREIGN FIRE BOARD (21) 21 Cash In Bank 10101 $0.00 Open Open 0.200% 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 5 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 21 F&M Bank Savings 10102 $1,032.99 Open Open 0.200% 21 IL Funds 10105 $95,619.19 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $96,652.18 TOTAL FOREIGN FIRE BOARD $96,652.18 PROPERTY REDEVELOPMENT (23) 23 Cash In Bank 10101 $0.00 Open Open 0.200% 23 F&M Bank Savings 10102 $88,170.65 Open Open 0.200% 23 IL Funds 10105 $35,396.57 Open Open 0.020% 23 Illinois Trust 10108 $796,971.06 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $920,538.28 TOTAL PROPERTY REDEVELOPMENT $920,538.28 ECONOMIC DEVELOPMENT (24) 24 Cash In Bank 10101 $466,173.26 Open Open 0.200% 24 F&M Bank Savings 10102 $92,731.79 Open Open 0.200% 24 IL Funds 10105 $1,733,963.49 Open Open 0.020% 24 Illinois Trust 10108 $300,062.41 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $2,592,930.95 24 BANK - CD-Grand Ridge National Bank $240,000.00 14-May-21 16-May-22 0.250% 11301 $240,000.00 TOTAL INVESTMENTS $240,000.00 TOTAL ECONOMIC DEVELOPMENT $2,832,930.95 CDBG REPAYMENT (25) 25 Cash In Bank 10101 $0.00 Open Open 0.200% 25 F&M Bank Savings 10102 $30,551.65 Open Open 0.200% 25 IL Funds 10105 $209,291.26 Open Open 0.020% 25 Illinois Trust 10108 $100,020.78 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $339,863.69 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 6 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL CDBG REPAYMENT $339,863.69 UDAG REPAYMENT (26) 26 Cash In Bank 10101 $0.00 Open Open 0.200% 26 F&M Bank Savings 10102 $41,331.96 Open Open 0.200% 26 IL Funds 10105 $544,794.34 Open Open 0.020% 26 Illinois Trust 10108 $300,062.41 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $886,188.71 26 US Treasury NTS 912828Z86 $508,260.00 17-Sep-21 15-Feb-23 0.109% 11390/11392 $508,260.00 26 FMTMM Treasury $0.00 Open Open 0.020% 11391 $0.00 TOTAL INVESTMENTS $508,260.00 TOTAL UDAG REPAYMENT $1,394,448.71 HANDIVAN (30) 30 Cash In Bank 10101 $0.00 Open Open 0.200% 30 F&M Bank Savings 10102 $0.00 Open Open 0.200% 30 IL Funds 10105 ($586,193.70)Open Open 0.020% 30 First Midwest Bank 10130 $90,293.11 Open Open 0.010% 30 Petty Cash 10225-10226 $580.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS ($495,320.59) TOTAL HANDIVAN ($495,320.59) PUBLIC TRANSPORTATION PROJECTS (32) 32 Cash In Bank 10101 $0.00 Open Open 0.200% 32 F&M Bank Savings 10102 $0.00 Open Open 0.200% 32 IL Funds 10105 $29,393.66 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $29,393.66 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 7 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL PUBLIC TRANSPORTATION PROJECTS $29,393.66 2011B CAPITAL PROJECTS(42) 42 Cash In Bank 10101 $0.00 Open Open 0.200% 42 F&M Bank Savings 10102 $0.00 Open Open 0.200% 42 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL 2011B CAPITAL PROJECTS $0.00 2016 GO BOND DEBT SERVICE (43) 43 Cash In Bank 10101 $0.00 Open Open 0.200% 43 F&M Bank Savings 10102 $0.00 Open Open 0.200% 43 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL 2016 GO BOND DEBT SERVICE $0.00 2011C Business Park (46) 46 Cash In Bank 10101 $0.00 Open Open 0.200% 46 F&M Bank Savings 10102 $30,039.68 Open Open 0.200% 46 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $30,039.68 TOTAL 2011C Business Park $30,039.68 2013A Business Park (47) 47 Cash In Bank 10101 $0.00 Open Open 0.200% 47 F&M Bank Savings 10102 $89,684.46 Open Open 0.200% 47 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $89,684.46 TOTAL 2013A Business Park $89,684.46 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 8 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TIF 3 Regency Project (48) 48 Cash In Bank 10101 $0.00 Open Open 0.200% 48 F&M Bank Savings 10102 $44,074.59 Open Open 0.200% 48 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $44,074.59 TOTAL TIF 3 Regency Project $44,074.59 TIF IV (49) 49 Cash In Bank 10101 $0.00 Open Open 0.200% 49 F&M Bank Savings 10102 $692,782.80 Open Open 0.200% 49 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $692,782.80 TOTAL TIF IV $692,782.80 TIF V (50) 50 Cash In Bank 10101 $0.00 Open Open 0.200% 50 F&M Bank Savings 10102 $27,263.94 Open Open 0.200% 50 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $27,263.94 TOTAL TIF V $27,263.94 PLAYERS FIELDS CAP IMPROVE (51) 51 Cash In Bank 10101 $0.00 Open Open 0.200% 51 F&M Bank Savings 10102 $20,778.67 Open Open 0.200% 51 IL Funds 10105 $2,133.38 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $22,912.05 TOTAL PLAYERS FIELDS CAP IMPROVE $22,912.05 2016 GO CAPITAL IMPROVEMENT 52 Cash In Bank 10101 $0.00 Open Open 0.200% 52 F&M Bank Savings 10102 $0.00 Open Open 0.200% 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 9 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 52 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL 2016 GO CAPITAL IMPROVEMENT $0.00 BUILDING REPAIR & MAINTENANCE (53) 53 Cash In Bank 10101 $0.00 Open Open 0.200% 53 F&M Bank Savings 10102 $0.00 Open Open 0.200% 53 IL Funds 10105 $1,294,172.81 Open Open 0.020% 53 Illinois Trust 10108 $561,678.17 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $1,855,850.98 53 BANK -CD - American Plus Bank, N.A.$198,000.00 01-Feb-21 02-Feb-23 0.300% 53 BANK -CD - Community Commerce Bank $240,000.00 12-Feb-21 14-Feb-22 0.150% 53 BANK - CD - First Internet Bank of Indiana $140,000.00 21-May-21 22-Feb-22 0.150% 11301 $578,000.00 53 US Treasury NTS 91282CAX9 $499,920.00 17-Sep-21 30-Nov-22 0.083% 11390/11392 $499,920.00 53 FMTMM Treasury $0.00 Open Open 0.020% 11391 $0.00 TOTAL INVESTMENTS $1,077,920.00 TOTAL BLDG REPAIR & MAINTENANCE $2,933,770.98 PLANNING FUND (54) 54 Cash In Bank 10101 $0.00 Open Open 0.200% 54 F&M Bank Savings 10102 $60,746.93 Open Open 0.200% 54 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $60,746.93 TOTAL PLANNING FUND $60,746.93 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 10 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TIF DOWNTOWN (55) 55 Cash In Bank 10101 $0.00 Open Open 0.200% 55 F&M Bank Savings 10102 $231,806.54 Open Open 0.200% 55 IL Funds 10105 $47,693.43 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $279,499.97 TOTAL TIF DOWNTOWN $279,499.97 TIF PROJECT (EAST MAIN) (56) 56 Cash In Bank 10101 $0.00 Open Open 0.200% 56 F&M Bank Savings 10102 $246,547.80 Open Open 0.200% 56 IL Funds 10105 $446,639.81 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $693,187.61 TOTAL TIF PRJ EAST MAIN $693,187.61 COMPUTER REPLACEMENT FUND (57) 57 Cash In Bank 10101 $0.00 Open Open 0.200% 57 F&M Bank Savings 10102 $132,419.50 Open Open 0.200% 57 IL Funds 10105 $396,181.70 Open Open 0.020% 57 Illinois Trust 10108 $200,041.59 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $728,642.79 57 BANK - CD-First National Bank of Paragould $240,000.00 07-Jan-21 07-Jan-22 0.150% 57 BANK - CD-Stearns Bank Holdingford NA $120,000.00 28-Dec-20 28-Sep-22 0.150% 57 BANK - CD-Tristate Capital Bank $100,000.00 30-Jul-21 01-Aug-22 0.290% 11301 $460,000.00 TOTAL INVESTMENTS $460,000.00 TOTAL COMPUTER REPLACEMENT $1,188,642.79 VEHICLE REPLACEMENT (58) 58 Cash In Bank 10101 $0.00 Open Open 0.200% 58 F&M Bank Savings 10102 $1,504,087.94 Open Open 0.200% 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 11 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 58 IL Funds 10105 $583,460.47 Open Open 0.020% 58 Illinois Trust 10108 $500,104.03 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $2,587,652.44 58 BANK- CD - Stearns Bank Holdingford $120,000.00 28-Dec-20 28-Sep-22 0.150% 58 BANK -CD- Stearns Bank Upsala NA $240,000.00 28-Dec-20 28-Sep-22 0.150% 58 BANK -CD- Tristate Capital Bank $100,000.00 30-Jul-20 30-Jul-21 0.300% 11301 $460,000.00 58 US Treasury NTS 912828CBD2 $499,865.00 17-Sep-21 31-Dec-22 0.095% 11390/11392 $499,865.00 58 FMTMM Treasury $0.00 Open Open 0.020% 11391 $0.00 TOTAL INVESTMENTS $959,865.00 TOTAL VEHICLE REPLACEMENT $3,547,517.44 UTILITY TAX CAPITAL PROJECTS (59) 59 Cash In Bank 10101 $0.00 Open Open 0.200% 59 F&M Bank Savings 10102 $678,159.14 Open Open 0.200% 59 IL Funds 10105 $144,859.23 Open Open 0.020% 59 Illinois Trust 10108 $11,210.89 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $834,229.26 59 BANK - CD - Financial FSB $200,000.00 14-Sep-21 14-Mar-23 0.250% 11301 $200,000.00 TOTAL INVESTMENTS $200,000.00 TOTAL UTILITY TAX CAPITAL PROJECTS $1,034,229.26 SEMINARY STREET BUSINESS DISTRICT (60) 60 Cash In Bank 10101 $0.00 Open Open 0.200% 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 12 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 60 F&M Bank Savings 10102 $0.00 Open Open 0.200% 60 IL Funds 10105 $11,344.44 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $11,344.44 TOTAL 2011A&B CAPITAL IMPROVEMENT $11,344.44 WATER (61) 61 Cash In Bank 10101 $0.00 Open Open 0.200% 61 F&M Bank Savings 10102 $3,385,179.79 Open Open 0.200% 61 IL Funds 10105 $1,814,814.17 Open Open 0.020% 61 Illinois Trust 10108 $625,725.82 Open Open 0.030% 61 Petty Cash 10210 $100.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $5,825,819.78 61 BANK - CD - Bank of the Ozarks $240,000.00 22-Sep-20 22-Sep-22 0.400% 61 BANK - CD - CIT Bank, N.A.$240,000.00 16-Feb-21 16-Feb-22 0.150% 61 BANK - CD - Enterprise Bank $240,000.00 26-Aug-21 26-Aug-22 0.200% 61 BANK - CD - Fieldpoint Private Bank & Trust $240,000.00 18-Feb-21 21-Feb-23 0.300% 61 BANK - CD - First American State Bank $240,000.00 22-Sep-20 22-Mar-22 0.360% 61 BANK - CD - First National Bank $240,000.00 27-May-21 29-Nov-21 0.120% 61 BANK - CD - Gold Coast Bank $230,000.00 19-Apr-21 19-Apr-22 0.250% 61 BANK - CD - KS Statebank $200,000.00 13-Apr-21 13-Apr-22 0.300% 61 BANK - CD - Luana Savings Bank $240,000.00 22-Feb-21 22-Feb-23 0.250% 61 BANK - CD - Milledgeville State Bank $240,000.00 09-Mar-21 09-Mar-23 0.220% 61 BANK - CD - Modern Bank, National Association $240,000.00 28-Sep-20 28-Sep-22 0.400% 61 BANK - CD - Newbank $245,000.00 28-Oct-20 28-Oct-21 0.200% 61 BANK- CD - Sandy Spring Bank $240,000.00 02-Jul-21 02-Feb-22 0.250% 61 BANK- CD - Sawyer Savings Bank $240,000.00 30-Oct-20 31-Oct-22 0.250% 61 BANK - CD -Southern States Bank $240,000.00 12-Nov-20 12-Nov-21 0.180% 61 BANK - CD -State Bank of Wheaton $240,000.00 24-Sep-20 24-Mar-22 0.250% 61 BANK - CD -Upstate National Bank $240,000.00 21-Sep-20 21-Sep-22 0.450% 11301 $4,035,000.00 61 US Treasury NTS 91282CAN1 $500,100.00 17-Sep-21 30-Sep-22 0.056% 11390/11392 $500,100.00 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 13 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 61 FMTMM Treasury $312.50 Open Open 0.020% 11391 $312.50 TOTAL INVESTMENTS $4,535,412.50 TOTAL WATER $10,361,232.28 REFUSE (67) 67 Cash In Bank 10101 $10,215.59 Open Open 0.200% 67 F&M Bank Savings 10102 $494,363.25 Open Open 0.200% 67 IL Funds 10105 $0.00 Open Open 0.020% 67 Illinois Trust 10108 $200,041.59 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $704,620.43 TOTAL REFUSE $704,620.43 RISK MANAGEMENT (78) 78 Cash In Bank 10101 $0.00 Open Open 0.200% 78 F&M Bank Savings 10102 $4,267.23 Open Open 0.200% 78 IL Funds 10105 $951,260.67 Open Open 0.020% 78 Illinois Trust 10108 $700,757.30 Open Open 0.030% TOTAL CASH & CASH EQUIVALENTS $1,656,285.20 TOTAL RISK MANAGEMENT $1,656,285.20 OPEB Trust (85) 85 Cash In Bank 10101 $0.00 Open Open 0.200% TOTAL CASH & CASH EQUIVALENTS $0.00 85 INVEST - PRINCIPAL/TRUST 11390 $1,777,709.23 N/A N/A 0.000% TOTAL INVESTMENTS $1,777,709.23 TOTAL OPEB $1,777,709.23 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 14 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE LINWOOD (88) 88 F&M Bank Savings 10102 $0.00 Open Open 0.200% 88 IL Funds 10105 $0.00 Open Open 0.020% 88 CASH PRINCIPAL W TRUST 10190 $1,896.68 Open Open 0.000% TOTAL CASH & CASH EQUIVALENTS $1,896.68 88 INVEST - PRINCIPAL/TRUST 11390 $86,784.58 N/A N/A 0.000% TOTAL INVESTMENTS $86,784.58 TOTAL LINWOOD $88,681.26 EAST LINWOOD (89) 89 Cash In Bank 10101 $0.00 Open Open 0.200% 89 F&M Bank Savings 10102 $0.00 Open Open 0.200% 89 IL Funds 10105 $0.00 Open Open 0.020% 89 CASH PRINCIPAL W TRUST 10190 $11,701.26 Open Open 0.000% TOTAL CASH & CASH EQUIVALENTS $11,701.26 89 INVEST - PRINCIPAL/TRUST $528,015.77 N/A N/A 0.000% TOTAL INVESTMENTS 11390 $528,015.77 TOTAL EAST LINWOOD $539,717.03 SANITARY DIST SEWER FUND (91) 91 Cash In Bank 10101 $51,903.88 Open Open 0.200% 91 F&M Bank Savings 10102 $300,860.30 Open Open 0.200% 91 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $352,764.18 SANITARY DIST SEWER FUND $352,764.18 PAYROLL FUND (98) 98 Cash In Bank 10101 $0.00 Open Open 0.200% PAYROLL FUND $0.00 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 15 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE PUBLIC LIBRARY FUND (900) 900 Cash In Bank 10101 $23,387.48 Open Open 0.200% 900 F&M Bank Savings 10102 $1,194,291.84 Open Open 0.200% 900 IL Funds 10105 $80,199.29 Open Open 0.020% 900 IL Funds Library 10140 $9,276.85 Open Open 0.020% 900 IL National Bank Library 10145 $530.53 Open Open 0.000% 900 Petty Cash 10200 $1,130.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $1,308,815.99 TOTAL PUBLIC LIBRARY FUND $1,308,815.99 PUBLIC LIBRARY LONG TERM CAPITAL (915) 915 Cash In Bank 10101 $264.51 Open Open 0.200% 915 F&M Bank Savings 10102 $24,843.17 Open Open 0.200% 915 IL Funds 10105 $1,626,127.70 Open Open 0.020% 915 IL Funds Library 10140 $2,020,975.65 Open Open 0.020% 915 IL National Bank Library 10145 $469.47 Open Open 0.000% TOTAL CASH & CASH EQUIVALENTS $3,672,680.50 TOTAL PUBLIC LIBRARY LONG TERM CAPITAL $3,672,680.50 PUBLIC LIBRARY CAPITAL IMPROVEMENT/DEVELOPMNT 918 Cash In Bank 10101 $0.00 Open Open 0.200% 918 F&M Bank Savings 10102 $14,785.23 Open Open 0.200% 918 IL Funds 10105 $0.00 Open Open 0.020% TOTAL CASH & CASH EQUIVALENTS $14,785.23 TOTAL PUBLIC LIBRARY CAPITAL IMPROVEMENT/DEVELO $14,785.23 TOTAL CASH & CASH EQUIVALENTS $42,421,905.54 TOTAL OF INVESTMENTS $16,469,867.64 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 16 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/21 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL CASH & INVESTMENTS $58,891,773.18 11/3/2021, 2:58 PM, bjc, 09.21 Investment Schedule 17 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH 01 Cash In Bank $14.42 0.20%1 1 11 Cash In Bank $0.00 0.20%1 1 13 Cash In Bank $0.00 0.20%1 1 13 Cash CDBG Housing Rehab $0.00 0.00%1 1 13 Cash 2018 Help Grant $9,665.00 0.00%1 1 13 Cash 5097 CDBG Monroe St $0.00 0.00%1 1 13 Cash 7135 DCEO Lead RLF 18-248221 $0.00 0.00%1 1 13 Cash 7143 DCEO Lead BP 19-306001 $0.00 0.00%1 1 13 Cash 7150 DCEOHealthyHme 19307001 $0.00 0.00%1 1 14 Cash In Bank $0.00 0.20%1 1 15 Cash In Bank $0.00 0.20%1 1 16 Cash In Bank $0.00 0.20%1 1 17 Cash In Bank $0.00 0.20%1 1 18 Cash In Bank $0.00 0.20%1 1 19 Cash In Bank $0.00 0.20%1 1 20 Cash In Bank $0.00 0.20%1 1 21 Cash In Bank $0.00 0.20%1 1 23 Cash In Bank $0.00 0.20%1 1 24 Cash In Bank $466,173.26 0.20%1 1 25 Cash In Bank $0.00 0.20%1 1 26 Cash In Bank $0.00 0.20%1 1 30 Cash In Bank $0.00 0.20%1 1 30 First Midwest Bank Cash $90,293.11 0.01%1 1 32 Cash In Bank $0.00 0.20%1 1 42 Cash In Bank $0.00 0.20%1 1 43 Cash In Bank $0.00 0.20%1 1 46 Cash In Bank $0.00 0.20%1 1 47 Cash In Bank $0.00 0.20%1 1 48 Cash In Bank $0.00 0.20%1 1 49 Cash In Bank $0.00 0.20%1 1 50 Cash In Bank $0.00 0.20%1 1 51 Cash In Bank $0.00 0.20%1 1 52 Cash In Bank $0.00 0.20%1 1 53 Cash In Bank $0.00 0.20%1 1 54 Cash In Bank $0.00 0.20%1 1 55 Cash In Bank $0.00 0.20%1 1 56 Cash In Bank $0.00 0.20%1 1 57 Cash In Bank $0.00 0.20%1 1 58 Cash In Bank $0.00 0.20%1 1 59 Cash In Bank $0.00 0.20%1 1 60 Cash in Bank $0.00 0.20%1 1 61 Cash In Bank $0.00 0.20%1 1 67 Cash In Bank $10,215.59 0.20%1 1 78 Cash In Bank $0.00 0.20%1 1 85 Cash In Bank $0.00 0.20%1 1 89 Cash In Bank $0.00 0.20%1 1 98 Cash In Bank $0.00 0.20%1 1 91 Cash In Bank $51,903.88 0.20%1 1 900 Cash In Bank $23,387.48 0.20%1 1 915 Cash In Bank $264.51 0.20%1 1 918 Cash In Bank $0.00 0.20%1 1 $651,917.25 01 Petty Cash $1,650.00 N/A 1 1 CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-21 11/3/2021 2:58 PM 09.21 Investment Schedule bjc 18 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-21 19 Petty Cash $2,450.00 N/A 1 1 30 Petty Cash $580.00 N/A 1 1 61 Petty Cash $100.00 N/A 1 1 900 Petty Cash $1,130.00 N/A 1 1 $5,910.00 900 IL National Bank Library 530.53 0.00%1 1 915 IL National Bank Library 469.47 0.00%1 1 $1,000.00 88 CASH PRINCIPAL W TRUST $1,896.68 0.00%1 1 89 CASH PRINCIPAL W TRUST $11,701.26 0.00%1 1 $13,597.94 01 IL Funds $7,215,972.92 0.02%1 1 11 IL Funds 1,830,906.62 0.02%1 1 13 IL Funds 100,866.88 0.02%1 1 14 IL Funds 0.00 0.02%1 1 15 IL Funds 0.00 0.02%1 1 16 IL Funds 144,949.40 0.02%1 1 17 IL Funds (25,335.77)0.02%1 1 18 IL Funds 265,154.51 0.02%1 1 19 IL Funds 1,532,610.02 0.02%1 1 20 IL Funds 0.00 0.02%1 1 21 IL Funds 95,619.19 0.02%1 1 23 IL Funds 35,396.57 0.02%1 1 24 IL Funds 1,733,963.49 0.02%1 1 25 IL Funds 209,291.26 0.02%1 1 26 IL Funds 544,794.34 0.02%1 1 30 IL Funds (586,193.70)0.02%1 1 32 IL Funds 29,393.66 0.02%1 1 42 IL Funds 0.00 0.02%1 1 43 IL Funds 0.00 0.02%1 1 46 IL Funds 0.00 0.02%1 1 47 IL Funds 0.00 0.02%1 1 48 IL Funds 0.00 0.02%1 1 49 IL Funds 0.00 0.02%1 1 50 IL Funds 0.00 0.02%1 1 51 IL Funds 2,133.38 0.02%1 1 52 IL Funds 0.00 0.02%1 1 53 IL Funds 1,294,172.81 0.02%1 1 54 IL Funds 0.00 0.02%1 1 55 IL Funds 47,693.43 0.02%1 1 56 IL Funds 446,639.81 0.02%1 1 57 IL Funds 396,181.70 0.02%1 1 58 IL Funds 583,460.47 0.02%1 1 59 IL Funds 144,859.23 0.02%1 1 60 IL Funds 11,344.44 0.02%1 1 61 IL Funds 1,814,814.17 0.02%1 1 67 IL Funds 0.00 0.02%1 1 78 IL Funds 951,260.67 0.02%1 1 88 IL Funds 0.00 0.02%1 1 89 IL Funds 0.00 0.02%1 1 91 IL Funds 0.00 0.02%1 1 11/3/2021 2:58 PM 09.21 Investment Schedule bjc 19 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-21 900 IL Funds 80,199.29 0.02%1 1 915 IL Funds 1,626,127.70 0.02%1 1 918 IL Funds 0.00 0.02%1 1 900 IL Funds Library 9,276.85 0.02%1 1 915 IL Funds Library 2,020,975.65 0.02%1 1 $22,556,528.99 01 F&M Bank Savings 435,085.55 0.20%1 1 11 F&M Bank Savings 433,216.36 0.20%1 1 13 F&M Bank Savings 2,060,990.74 0.20%1 1 14 F&M Bank Savings 68,462.28 0.20%1 1 15 F&M Bank Savings 1.00 0.20%1 1 16 F&M Bank Savings 249,879.96 0.20%1 1 17 F&M Bank Savings 0.00 0.20%1 1 18 F&M Bank Savings 272,324.02 0.20%1 1 19 F&M Bank Savings 10,254.85 0.20%1 1 20 F&M Bank Savings 86,771.03 0.20%1 1 21 F&M Bank Savings 1,032.99 0.20%1 1 23 F&M Bank Savings 88,170.65 0.20%1 1 24 F&M Bank Savings 92,731.79 0.20%1 1 25 F&M Bank Savings 30,551.65 0.20%1 1 26 F&M Bank Savings 41,331.96 0.20%1 1 30 F&M Bank Savings 0.00 0.20%1 1 32 F&M Bank Savings 0.00 0.20%1 1 42 F&M Bank Savings 0.00 0.20%1 1 43 F&M Bank Savings $0.00 0.20%1 1 46 F&M Bank Savings 30,039.68 0.20%1 1 47 F&M Bank Savings 89,684.46 0.20%1 1 48 F&M Bank Savings 44,074.59 0.20%1 1 49 F&M Bank Savings 692,782.80 0.20%1 1 50 F&M Bank Savings 27,263.94 0.20%1 1 51 F&M Bank Savings 20,778.67 0.20%1 1 52 F&M Bank Savings 0.00 0.20%1 1 53 F&M Bank Savings 0.00 0.20%1 1 54 F&M Bank Savings 60,746.93 0.20%1 1 55 F&M Bank Savings 231,806.54 0.20%1 1 56 F&M Bank Savings 246,547.80 0.20%1 1 57 F&M Bank Savings 132,419.50 0.20%1 1 58 F&M Bank Savings 1,504,087.94 0.20%1 1 59 F&M Bank Savings 678,159.14 0.20%1 1 60 F&M Bank Savings 0.00 0.20%1 1 61 F&M Bank Savings 3,385,179.79 0.20%1 1 67 F&M Bank Savings 494,363.25 0.20%1 1 78 F&M Bank Savings 4,267.23 0.20%1 1 88 F&M Bank Savings 0.00 0.20%1 1 89 F&M Bank Savings 0.00 0.20%1 1 91 F&M Bank Savings 300,860.30 0.20%1 1 900 F&M Bank Savings 1,194,291.84 0.20%1 1 915 F&M Bank Savings 24,843.17 0.20%1 1 918 F&M Bank Savings 14,785.23 0.20%1 1 13,047,787.63 01 Illinois Trust 581,090.10 0.03%1 1 14 Illinois Trust 667,272.80 0.03%1 1 11/3/2021 2:58 PM 09.21 Investment Schedule bjc 20 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-21 16 Illinois Trust 100,020.78 0.03%1 1 18 Illinois Trust 200,041.59 0.03%1 1 19 Illinois Trust 300,062.41 0.03%1 1 23 Illinois Trust 796,971.06 0.03%1 1 24 Illinois Trust 300,062.41 0.03%1 1 25 Illinois Trust 100,020.78 0.03%1 1 26 Illinois Trust 300,062.41 0.03%1 1 53 Illinois Trust 561,678.17 0.03%1 1 57 Illinois Trust 200,041.59 0.03%1 1 58 Illinois Trust 500,104.03 0.03%1 1 59 Illinois Trust 11,210.89 0.03%1 1 61 Illinois Trust 625,725.82 0.03%1 1 67 Illinois Trust 200,041.59 0.03%1 1 78 Illinois Trust 700,757.30 0.03%1 1 6,145,163.73 01 BANK- CD - Bar Harbor Bank & Trust 240,000.00 0.15%365 60 01 BANK- CD - Core Bank 245,000.00 0.22%367 60 01 BANK- CD - Financial FSB 45,000.00 0.25%546 90 01 BANK- CD - First State Bank of Boise City 240,000.00 0.20%367 30 01 BANK- CD - Frost State Bank 240,000.00 0.40%730 60 01 BANK- CD - Gateway First Bank 245,000.00 0.33%549 90 01 BANK- CD - GBC International Bank 240,000.00 0.20%365 30 01 BANK- CD - Globeal Bank 240,000.00 0.35%730 90 01 BANK- CD - Great Midwest Bank, SSB 240,000.00 0.15%365 30 01 BANK- CD - Murphy Bank 200,000.00 0.15%367 30 01 BANK- CD - Peoples Bank of Kentucky, Inc 240,000.00 0.35%730 90 01 BANK- CD - Royal Business Bank 240,000.00 0.20%186 30 01 BANK- CD - Select Bank 240,000.00 0.25%730 90 01 BANK- CD - SNB Bank, National Association 240,000.00 0.20%367 30 01 BANK- CD - Transportation Alliance Bank 240,000.00 0.25%365 60 01 BANK- CD - Vest Bank, National Association 240,000.00 0.26%546 30 14 BANK -CD - Millbury National Bank 240,000.00 0.30%730 90 14 BANK- CD - Today's Bank 200,000.00 0.25%730 90 14 BANK- CD - York State Bank 240,000.00 0.25%365 30 19 BANK- CD - New Omni Bank, NA 245,000.00 0.15%367 60 24 BANK - CD-Grand Ridge National Bank 240,000.00 0.25%367 60 53 BANK -CD - American Plus Bank, N.A.198,000.00 0.30%731 90 53 BANK -CD - Community Commerce Bank 240,000.00 0.15%367 30 53 BANK - CD - First Internet Bank of Indiana 140,000.00 0.15%277 30 57 BANK - CD-First National Bank of Paragould 240,000.00 0.15%365 30 57 BANK - CD-Stearns Bank Holdingford NA 120,000.00 0.15%639 60 57 BANK - CD-Tristate Capital Bank 100,000.00 0.29%367 60 58 BANK- CD - Stearns Bank Holdingford 120,000.00 0.15%639 60 58 BANK -CD- Stearns Bank Upsala NA 240,000.00 0.15%639 60 58 BANK -CD- Tristate Capital Bank 100,000.00 0.30%365 (62) 59 BANK - CD - Financial FSB 200,000.00 0.25%546 90 61 BANK - CD - Bank of the Ozarks 240,000.00 0.40%730 60 61 BANK - CD - CIT Bank, N.A.240,000.00 0.15%365 30 61 BANK - CD - Enterprise Bank 240,000.00 0.20%365 60 61 BANK - CD - Fieldpoint Private Bank & Trust 240,000.00 0.30%733 90 61 BANK - CD - First American State Bank 240,000.00 0.36%546 30 61 BANK - CD - First National Bank 240,000.00 0.12%186 30 61 BANK - CD - Gold Coast Bank 230,000.00 0.25%365 60 11/3/2021 2:58 PM 09.21 Investment Schedule bjc 21 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-21 61 BANK - CD - KS Statebank 200,000.00 0.30%365 60 61 BANK - CD - Luana Savings Bank 240,000.00 0.25%730 90 61 BANK - CD - Milledgeville State Bank 240,000.00 0.22%730 90 61 BANK - CD - Modern Bank, National Association 240,000.00 0.40%730 60 61 BANK - CD - Newbank 245,000.00 0.20%365 30 61 BANK- CD - Sandy Spring Bank 240,000.00 0.25%215 30 61 BANK- CD - Sawyer Savings Bank 240,000.00 0.25%731 90 61 BANK - CD -Southern States Bank 240,000.00 0.18%365 30 61 BANK - CD -State Bank of Wheaton 240,000.00 0.25%546 30 61 BANK - CD -Upstate National Bank 240,000.00 0.45%730 60 $10,513,000.00 01 FMTMM Treasury 0.00 0.00%1 1 19 FMTMM Treasury 1,732.06 0.02%1 1 26 FMTMM Treasury 0.00 0.02%1 1 53 FMTMM Treasury 0.00 0.02%1 1 58 FMTMM Treasury 0.00 0.00%0 0 61 FMTMM Treasury 312.50 0.02%1 1 $2,044.56 85 CASH PRINCIPAL W TRUST 1,777,709.23 0.00%1 1 88 INVEST - PRINCIPAL/TRUST 86,784.58 0.00%1 1 89 INVEST - PRINCIPAL/TRUST 528,015.77 0.00%1 1 $2,392,509.58 01 US TREASURY NTS 500,020.00 0.06%409 90 01 US TREASURY NTS 499,765.00 0.11%501 90 01 US TREASURY NTS 499,610.00 0.12%529 90 19 US TREASURY BOND $54,773.50 0.05%544 90 26 US Treasury NTS $508,260.00 0.11%516 90 53 US Treasury NTS $499,920.00 0.08%439 90 58 US Treasury NTS $499,865.00 0.09%470 90 61 US Treasury NTS $500,100.00 0.06%378 60 $3,562,313.50 GRAND TOTAL INVESTMENTS $58,891,773.18 $0.00 11/3/2021 2:58 PM 09.21 Investment Schedule bjc 22 IL FUNDS, SAV & WFTMM 75.1% BANK -CD 18.6% U.S. TREASURY 6.3% Total Investment By Type 09/30/2021 CITY OF GALESBURG City Clerk Memo Operating Under Council – Manager Government Since 1957 ______________________________________________________________________________ TO: City Council FROM: Mayor Peter Schwartzman DATE: November 15, 2021 SUBJECT: New Commission Appointments COMMISSION TERM EXPIRES Youth Commission Paula Johnson December 31, 2022 Deion Crider December 31, 2022 Zakary Warfield December 31, 2022 Prepared by: KRB Page 1 of 1 21-6003 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> City Boards and Commissions 1 message noreply@revize.com <noreply@revize.com>Tue, Sep 28, 2021 at 11:35 AM Reply-To: To: kbennewi@ci.galesburg.il.us Cc: ewelch@ci.galesburg.il.us Date = 2021-09-28 First-Name = Paula Middle = R Last-Name Address = City-State-alesburg Phone-1 = Phone-2 Email = Board--Commission[] = on textarea-1622113050274 = I enjoy working with youth, and listening to their dreams and ideas. Youth have been long silenced with their concerns and fears and ideas for remedy. They need to feel that their thoughts and ideas have merit. I served on this commission before and became disillusioned due to youth voices problems on being heard. I want to try to bring foster ideas to make our community better for our youth. Years-as-Resident = Life long except for 24 years military. Employer-Name = United Way of Knox County Employer-Address = 1215 Monmouth Blvd How-Long-Employed = 4 Years United Way and 16 years Knox County Teem Court Education = 3 1/2 years college no degree. Hobbies = Reading, gol ng and cooking and volunteering. Interests = Earth sciences and social work fostering better communication. Additional-Information = Quali cations = The past 20 years I have dedicated myself to youth and improving the lives of youth. I wish to see more diverse community involvement and voices heard. I am tired of seeing good programs getting started and being allowed to grow and evolve. I wish to see ALL children thrive in our community and have equal footing into a chance to grow into productive and successful adults'. Ethnic-Origin[] = White, no of Hispanic origin Gender[] = F Birthdate = Client IP = Kelli Bennewitz <kbennewi@ci.galesburg.il.us> Youth Commission Application 1 message noreply@revize.com <noreply@revize.com>Tue, Sep 28, 2021 at 10:36 PM Reply-To: To: kbennewi@ci.galesburg.il.us Date-of-Application = 2021-09-28 First-Name = Deion Last-Name = Crid Street-Address = City-Stat L 61401 E-Mail = Primary-Phone-Number date-1632770314138 = Name-of-School = Galesburg Highschool School-clubs--activities = e-sports Leadership-roles-at-school = none at this time Brie y-describe-any-classes-skills-life-experiences-school-andor-community-activities-that-would-help-you-to-be- on-the-Youth-Commission = Web development, information technology. coding/programming, lawn mowing What-does-Galesburg-mean-to-you--What-insight-or-perspective-can-you-offer-to-the-GYC = Galesburg means a lot to me, I am disappointed that a lot of the fun places in town have closed down, I would like to join this commission to help x this issue. What-do-you-feel-is-the-greatest-challenge-facing-the-youth-of-Galesburg-today--What-do-you-think-the-Youth- Commission-can-do-to-address-this-problem = Most of us are shut-ins, it is hard to socialize due to the pandemic, in the future the Youth Commission needs to help come up with programs/places/businesses that focus on the youth in this city. Signature =er Client IP = Kelli Bennewitz <kbennewi@ci.galesburg.il.us> Youth Commission Application 1 message noreply@revize.com <noreply@revize.com>Fri, Oct 8, 2021 at 3:09 PM Reply-To: To: kbennewi@ci.galesburg.il.us Date-of-Application = 2021-10-08 First-Name = Zakary Last-Name = War Street-Address = City-Stat Illinois 61401 E-Mail = Primary-Pho = Birthdate = School-Grade = 8th Grade Name-of-School = Churchill School-clubs--activities = I hope to get involved in year book club Leadership-roles-at-school = None Brie y-describe-any-classes-skills-life-experiences-school-andor-community-activities-that-would-help-you-to-be- on-the-Youth-Commission = I’m really into to politics I want to help the community I’m good at helping What-does-Galesburg-mean-to-you--What-insight-or-perspective-can-you-offer-to-the-GYC = I believe our town can be so much better if we tried What-do-you-feel-is-the-greatest-challenge-facing-the-youth-of-Galesburg-today--What-do-you-think-the-Youth- Commission-can-do-to-address-this-problem = Stress help offer programs to schools and students that’ll help with homework Signature =m War eld Client IP = User: Printed:11/09/2021 - 2:53PM tdroste Transactions by Account Batch:00015.11.2021 Accounts Payable Account Number Vendor AmountDescription PO No Date 001-0000-10407-00 Amanda Jennings Cell Phone Allow - AJennings 18.0010/31/2021 001-0000-10407-00 Stratus Networks, Inc 11/21 Service 476.3211/09/2021 001-0000-10801-00 Advance Auto Parts Mini Bulb 6.6011/09/2021 001-0000-10801-00 Advance Auto Parts Headlights 34.9811/09/2021 001-0000-10802-00 Herr Petroleum Corp 4626 Gal Diesel #2, 1982 Gal Diesel #1 21,065.46 000009180811/09/2021 001-0000-10802-00 Herr Petroleum Corp 7000 Gal N/L Eth 19,312.51 000009180811/09/2021 001-0000-20102-00 CenturyLink 09/21 Service 1,622.5911/09/2021 001-0000-20102-00 Stratus Networks, Inc 11/21 Service 1,319.5611/09/2021 001-0000-36010-00 Beeler Construction Refund Building Permit 30.0011/09/2021 001-0000-36010-00 PJ Hoerr, Inc.Refund for Building Permit- Project in Enterprise Zone 1,965.0011/09/2021 45,851.02Subtotal for Divison: 0000 001-0105-54000-00 Bradley Hix Cell Phone Allowance 36.0010/31/2021 001-0105-54500-00 Peter Schwartzman Meals - IML Conf - Chicago-Mayor Schwartzman 89.0111/09/2021 125.01Subtotal for Divison: 0105 001-0110-54000-00 Todd Thompson Cell Phone Allowance 36.0010/31/2021 001-0110-61000-00 Office Specialists, Inc.Storage boxes 23.2611/09/2021 001-0110-61000-00 Office Specialists, Inc.Paper 36.9911/09/2021 96.25Subtotal for Divison: 0110 001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 36.0010/31/2021 001-0115-58500-00 Cooks & Company Floral - A. Gugliotta 50.0011/09/2021 001-0115-61000-00 Office Specialists, Inc.Paper 18.2211/09/2021 104.22Subtotal for Divison: 0115 001-0120-61000-00 Office Specialists, Inc.Sanitizer - Jessica 4.2311/09/2021 001-0120-61000-00 Office Specialists, Inc.Envelopes - Jan 43.0011/09/2021 001-0120-61000-00 Office Specialists, Inc.Tissue - Jessica 31.1711/09/2021 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 1 21-8021 Account Number Vendor AmountDescription PO No Date 78.40Subtotal for Divison: 0120 001-0145-51000-00 Petentler Investigations Summons - EStrum, RHarbac 101.0011/09/2021 001-0145-51010-00 Statham & Long, LLC 09/21 Legal Fees 45.0011/09/2021 001-0145-51010-00 Quinn Johnston 09/21-10/21 Legal Fees 112.9011/09/2021 001-0145-51010-00 James M Kelly, Attorney 08/21 Legal Services 1,369.5011/09/2021 001-0145-51010-00 James M Kelly, Attorney 08/21 Legal Services 1,765.5011/09/2021 001-0145-51010-00 James M Kelly, Attorney 08/21 Legal Services 1,023.0011/09/2021 001-0145-51010-00 James M Kelly, Attorney 08/21 Legal Services 148.5011/09/2021 001-0145-54000-00 Bradley Nolden Cell Phone Allowance 36.0010/31/2021 4,601.40Subtotal for Divison: 0145 001-0160-59521-00 Knox County Humane Society 12/21 Animal Control Contract 20,698.00 000009180211/09/2021 20,698.00Subtotal for Divison: 0160 001-0205-54000-00 Gloria Osborn Cell Phone Allowance 36.0010/31/2021 001-0205-61000-00 Office Specialists, Inc.Nameplate 27.2811/09/2021 63.28Subtotal for Divison: 0205 001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 36.0010/31/2021 001-0207-54000-00 Oneida Network Services, Inc 11/21 Internet - Kerzi 50.0011/09/2021 001-0207-54000-00 Lewis Doney II Cell Phone Allowance 36.0010/31/2021 001-0207-54000-00 Orlando Lucero Cell Phone Allowance 36.0010/31/2021 158.00Subtotal for Divison: 0207 001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 36.0010/31/2021 001-0305-61000-00 Office Specialists, Inc.Pens, business cards 43.2311/09/2021 79.23Subtotal for Divison: 0305 001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0010/31/2021 001-0306-54000-00 Judy Guenseth Cell Phone Allowance 30.0010/31/2021 001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0010/31/2021 001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0010/31/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 224 N Broad St 236.7611/09/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 494 Clark 30.0011/09/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris, dispose of tires - 1328 W Losey 1,465.2211/09/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 1007 E South St 282.8211/09/2021 001-0306-55400-00 Werner Restoraton Services, Inc.Board up - 887 E Third St 388.3411/09/2021 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 2 Account Number Vendor AmountDescription PO No Date 001-0306-55400-00 Kendall Zimmerman TV disposal - VL W of 659 W South St 65.0011/09/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - VL 766 Clark 175.0011/09/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris, dispose of tire - 450 Monroe 335.6511/09/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 213 Pine 182.8311/09/2021 001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 348 E Third 140.3711/09/2021 001-0306-55400-00 Kendall Zimmerman TV disposal - 1237 Mulberry 65.0011/09/2021 3,486.99Subtotal for Divison: 0306 001-0410-54000-00 Brayden Bledsoe Cell Phone Allowance 30.0010/31/2021 001-0410-54000-00 Wayne Carl Cell Phone Allowance 30.0010/31/2021 001-0410-54000-00 Jamie West Cell Phone Allowance 30.0010/31/2021 001-0410-54000-00 Malinda Davis Cell Phone Allowance 30.0010/31/2021 001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0010/31/2021 001-0410-61000-00 Office Specialists, Inc.Pens 4.9511/09/2021 154.95Subtotal for Divison: 0410 001-0445-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #180 41.0011/09/2021 001-0445-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #168 40.0011/09/2021 001-0445-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/09/2021 001-0445-57500-00 Aramark Uniform Serv. Inc.10/21 Service 48.1611/09/2021 001-0445-62500-00 Yemm Ford, Inc Socket #600 11.3211/09/2021 001-0445-63000-00 Lawson Products, Inc.Misc supplies 96.1111/09/2021 001-0445-63000-00 Advance Auto Parts Wax Grease Remover 64.3911/09/2021 315.98Subtotal for Divison: 0445 001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0010/31/2021 001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0010/31/2021 001-0450-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #110 40.0011/09/2021 001-0450-55500-00 Sebastian Sandblasting & Powder Coating, IncSandblast rims and locking rings 75.0011/09/2021 001-0450-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #108 41.0011/09/2021 001-0450-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #114 40.0011/09/2021 001-0450-55700-00 Four Seasons Pest Control 09/21 Service 40.0011/09/2021 001-0450-62500-00 MFC Hose #110 124.8911/09/2021 001-0450-62500-00 Centre State International Trucks, Inc Master Cylinder (113) 506.8811/09/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Brake chamber #108 58.3211/09/2021 001-0450-65000-00 Office Specialists, Inc.Towels 118.6211/09/2021 001-0450-65500-00 Gierke-Robinson Co T-Rex Diam Blade 396.5611/09/2021 001-0450-65500-00 Lawson Products, Inc.Degreaser 451.8311/09/2021 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 3 Account Number Vendor AmountDescription PO No Date 1,953.10Subtotal for Divison: 0450 001-0505-51500-00 Register Mail, Inc.Police Application Ads #20712 140.1311/09/2021 140.13Subtotal for Divison: 0505 001-0510-51000-00 Bolin's Marathon Service Towing 75.0011/09/2021 001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0010/31/2021 001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0010/31/2021 001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0010/31/2021 001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0010/31/2021 001-0510-54000-00 Russell Idle Cell Phone Allowance 36.0010/31/2021 001-0510-54000-00 Daniel Hostens Cell Phone Allowance 30.0010/31/2021 001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0010/31/2021 001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0010/31/2021 001-0510-54000-00 William T. Boynton Cell Allowance 30.0010/31/2021 001-0510-54500-00 Southwestern Illinois College Tuition - Police Academy - MHoward 1,500.0011/09/2021 001-0510-54500-00 Paul Vannaken Fuel - picked up rescue vehicle - Edwardsville, PVannaken 116.0011/09/2021 001-0510-57500-00 Burke Cleaners, Inc 09/21 Police Uniform Cleaning - Remaining Portion 230.90 000009189711/09/2021 001-0510-61000-00 Office Specialists, Inc.Bowls 61.5211/09/2021 001-0510-61000-00 Office Specialists, Inc.Spoons 18.9711/09/2021 001-0510-61000-00 Office Specialists, Inc.Notebooks, Markers 49.2211/09/2021 001-0510-61000-00 Office Specialists, Inc.Toner 84.1411/09/2021 001-0510-61000-00 Office Specialists, Inc.Spoons 12.6611/09/2021 2,424.41Subtotal for Divison: 0510 001-0525-54700-00 Royce Kunkle 10/21 Mileage Reimbursement 124.8811/09/2021 124.88Subtotal for Divison: 0525 001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 36.0010/31/2021 001-0550-54000-00 Amanda Jennings Cell Allowance 18.0010/31/2021 001-0550-54500-00 Amanda Jennings Meals - IPSTA Conf - Spgfld - AJennings 108.0011/09/2021 001-0550-61000-00 Office Specialists, Inc.Binder clips, staples, trimmer 313.6311/09/2021 001-0550-61000-00 Office Specialists, Inc.Paper, binder clips 97.3911/09/2021 573.02Subtotal for Divison: 0550 001-0605-54000-00 Derek Perry Cell Phone Allowance 30.0010/31/2021 001-0605-54000-00 Randy Hovind Cell Phone Allowance 36.0010/31/2021 001-0605-54000-00 David Farrell Cell Phone Allowance 30.0010/31/2021 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 4 Account Number Vendor AmountDescription PO No Date 001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0010/31/2021 001-0605-55500-00 Galesburg Welding, Inc Labor/Material Alum Rack 517.0011/09/2021 001-0605-55700-00 Howe Overhead Doors, Inc.Maint Fire Station Doors 960.0011/09/2021 001-0605-61000-00 Office Specialists, Inc.Paper, USB drive 36.9611/09/2021 001-0605-62500-00 Alexis Fire Equipment Co., Inc.Light (52) 72.0411/09/2021 001-0605-65000-00 Office Specialists, Inc.Detergent, squeegee 223.4711/09/2021 001-0605-65500-00 SCBAS, Inc.Hose, coupling 50.7911/09/2021 001-0605-65500-00 SCBAS, Inc.Filter, oil 366.9011/09/2021 001-0605-65500-00 Alexis Fire Equipment Co., Inc.Ratchet Headband 35.0011/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Jobshirt, perf tee - JMoffitt 76.2411/09/2021 001-0605-67500-00 Kyle Harms Dry Clean Class A Uniform - Harms 13.0411/09/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Fast Tac Pant - DPerry 39.9911/09/2021 2,517.43Subtotal for Divison: 0605 Subtotal for Fund 001 83,545.70 011-0000-55700-00 Gunther Construction Co., a div. of UCM, Inc2021 Intermittent Resurfacing Project 808.96 000009195711/09/2021 011-0000-55700-00 Gunther Construction Co., a div. of UCM, IncAdditional sidewalk & curb work for 2021 Intermittent Resurfacin 10,012.86 000009195711/09/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.High Performance patching mix for 2021 295.48 000009182511/09/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 319.50 000009182611/09/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 692.25 000009182611/09/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 204.00 000009182611/09/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 239.63 000009182611/09/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 532.50 000009182611/09/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.High Performance patching mix for 2021 265.00 000009182511/09/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 204.00 000009182611/09/2021 011-0000-66000-00 Tazewell County Asphalt Co, Inc Hot-Mix Asphalt Surface & Binder for 2021 708.75 000009182111/09/2021 011-0000-66000-00 Tazewell County Asphalt Co, Inc Additional Hot-Mix Asphalt Surface & Binder for 2021 1,541.25 000009182111/09/2021 011-0000-78050-00 Gunther Construction Co., a div. of UCM, IncStorm Sewer Portion of Kellogg St Reconstruction 317.54 000009196611/09/2021 011-0000-78070-00 Gunther Construction Co., a div. of UCM, IncSidewalk Portion of Kellogg St Reconstruction 30.59 000009196611/09/2021 16,172.31Subtotal for Divison: 0000 Subtotal for Fund 011 16,172.31 013-0000-55500-00 Interclean Equipment Full brush replacements on bus wash system as per quote 10930 5,313.04 000009200510/31/2021 5,313.04Subtotal for Divison: 0000 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 5 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 013 5,313.04 014-0000-51000-00 Hutchison Engineering, Inc Prof Engineering Services near Lombard & King 08/13/21 Agreement 3,500.0011/09/2021 014-0000-55700-00 Liqui-Green Lawn & Tree Care Early Fall Application 150.0011/09/2021 014-0000-62500-00 Centre State International Trucks, Inc Credit toward invoice 272279 -57.4112/31/2020 014-0000-62500-00 Centre State International Trucks, Inc Credit toward invoice 272279 -57.4112/31/2020 014-0000-66000-00 Gierke-Robinson Co Nail Stakes, Curved Dry Blade 623.8911/09/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.200 ft Rebar & 5 bags mortar mix 108.2511/09/2021 014-0000-66000-00 Roanoke Concrete Products Co 23.09 ton pea gravel 554.1611/09/2021 014-0000-66000-00 Slavish, Inc.Grade rings 1,744.6511/09/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2021 116.00 000009183011/09/2021 014-0000-78010-00 Gunther Construction Co., a div. of UCM, IncRoadway Portion of Kellogg St Reconstruction, including addition 30,543.07 000009196611/09/2021 37,225.20Subtotal for Divison: 0000 Subtotal for Fund 014 37,225.20 016-0000-54000-00 Mark McLaughlin Cell Allowance 30.0010/31/2021 016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0010/31/2021 016-0000-54000-00 Lane Mings Cell Phone Allowance 30.0010/31/2021 016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0010/31/2021 016-0000-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0010/31/2021 016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0010/31/2021 016-0000-55800-00 CDW Computer Centers, Inc.MS SLD & Office Pro 440.4911/09/2021 620.49Subtotal for Divison: 0000 Subtotal for Fund 016 620.49 018-0000-52000-00 Ameren Illinois 10/21 Electricity 2553132016 130.6910/31/2021 018-0000-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #112 40.0011/09/2021 018-0000-55500-00 Mission Communications, LLC 06/20-05/21 Service Package M800 Series 563.4011/09/2021 018-0000-62500-00 Key Equipment & Supply Co Glass #128 1,042.4111/09/2021 018-0000-62500-00 Centre State International Trucks, Inc Credit toward invoice 272356 -649.2712/31/2020 018-0000-62500-00 Centre State International Trucks, Inc Surge tank #131 386.6906/29/2021 018-0000-62500-00 Centre State International Trucks, Inc Filter kit #131 58.2807/13/2021 018-0000-65500-00 Zarnoth Brush Works, Inc Baffle strips - rubber 221.7011/09/2021 1,793.90Subtotal for Divison: 0000 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 6 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 018 1,793.90 019-0000-20102-00 CenturyLink 09/21 Service 548.7911/09/2021 019-0000-20102-00 Stratus Networks, Inc 11/21 Service 307.2811/09/2021 856.07Subtotal for Divison: 0000 019-1905-54000-00 Anthony Oligney-Estill Cell Phone Allowance 36.0010/31/2021 019-1905-54000-00 Angela Buchen Cell Allowance 30.0010/31/2021 019-1905-54000-00 Chelsea Moberg Cell Phone Allowance 30.0010/31/2021 019-1905-59511-00 Galesburg Tourism Fund 10/21 Tourism Agreement 15,833.3311/09/2021 019-1905-62500-00 Advance Auto Parts Rotor (580) 74.0911/09/2021 019-1905-62500-00 Advance Auto Parts Rotor #580 74.0911/09/2021 019-1905-62500-00 Advance Auto Parts Filter (580) 3.6711/09/2021 019-1905-62500-00 Advance Auto Parts U Joint (579) 15.5911/09/2021 019-1905-62500-00 Yemm Ford, Inc Flywheel #579 57.2511/09/2021 019-1905-62500-00 Yemm Ford, Inc Gasket #579 7.3011/09/2021 16,161.32Subtotal for Divison: 1905 019-1910-55700-00 Four Seasons Pest Control 09/21 Service 30.0011/09/2021 30.00Subtotal for Divison: 1910 019-1911-57500-00 Aramark Uniform Serv. Inc.10/21 Service 15.0011/09/2021 019-1911-57500-00 Aramark Uniform Serv. Inc.10/21 Service 15.0011/09/2021 019-1911-65000-00 Office Specialists, Inc.Soap 41.9211/09/2021 019-1911-65000-00 Office Specialists, Inc.Liners 37.9711/09/2021 019-1911-65000-00 Office Specialists, Inc.Towels 197.7011/09/2021 019-1911-66000-00 Glass Specialty Inc Holding Cell Window & Labor 80.0011/09/2021 387.59Subtotal for Divison: 1911 019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0010/31/2021 019-1915-54000-00 Don Miles Cell Phone Allowance 30.0010/31/2021 019-1915-54000-00 Travis Huffman Cell Phone Allowance 30.0010/31/2021 019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0010/31/2021 019-1915-55500-00 Nichols Diesel Service, Inc.Bleed brake system #506 214.5011/09/2021 019-1915-55500-00 Glass Specialty Inc Install John Deere 1600 Wham (522) 90.0011/09/2021 019-1915-55700-00 Four Seasons Pest Control 09/21 Service 30.0011/09/2021 019-1915-55700-00 Liqui-Green Lawn & Tree Care Early Fall Application 300.0011/09/2021 019-1915-55700-00 Four Seasons Pest Control 09/21 Service 40.0011/09/2021 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 7 Account Number Vendor AmountDescription PO No Date 019-1915-55700-00 Four Seasons Pest Control 09/21 Service 40.0011/09/2021 019-1915-55700-00 Four Seasons Pest Control 09/21 Service 30.0011/09/2021 019-1915-56000-00 Terry Allen, Inc East Boat Ramp 75.00 000009192511/09/2021 019-1915-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental 75.00 000009192511/09/2021 019-1915-56000-00 Terry Allen, Inc Peck Park 75.00 000009192511/09/2021 019-1915-57500-00 Aramark Uniform Serv. Inc.10/21 Service 40.8011/09/2021 019-1915-57500-00 Aramark Uniform Serv. Inc.10/21 Service 40.8011/09/2021 019-1915-62500-00 Yemm Ford, Inc Shackle #503 83.2411/09/2021 019-1915-62500-00 Advance Auto Parts License Plate (532) 12.1711/09/2021 019-1915-62500-00 Martin, Inc Window #522 616.5411/09/2021 019-1915-62510-00 Herr Petroleum Corp 442.6 Gal Dielsel #2, 419.5 Gal Unleaded 2,561.47 000009180611/09/2021 019-1915-65500-00 Herr Petroleum Corp Fuel Guage Top 28.5911/09/2021 019-1915-65500-00 Martin, Inc Return bracket, quick lock, locking pin, guard -387.2411/09/2021 019-1915-66000-00 Galesburg Builders Supply, Inc.9.19 Ton CA-6 171.2111/09/2021 4,257.08Subtotal for Divison: 1915 019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0010/31/2021 019-1920-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/09/2021 019-1920-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/09/2021 019-1920-57500-00 Aramark Uniform Serv. Inc.10/21 Service 25.2411/09/2021 019-1920-61000-00 Office Specialists, Inc.Business cards 15.8311/09/2021 019-1920-61000-00 Office Specialists, Inc.Clipboards 27.5911/09/2021 019-1920-62510-00 Herr Petroleum Corp 223.8 Gal Diesel #2, 205.8 Gal Unleaded 1,563.02 000009180411/09/2021 019-1920-63500-00 Winfield Solutions, LLC Misc chemicals 4,014.5111/09/2021 019-1920-64000-00 HORNUNG'S GOLF PRODUCTS, INC Super Stk Trax Tour 82.9511/09/2021 019-1920-64125-00 Smithfield Direct, LLC Misc concessions 29.9011/09/2021 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 261.1011/09/2021 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 101.6411/09/2021 019-1920-64125-00 Smithfield Direct, LLC Misc concessions 23.9411/09/2021 019-1920-64125-00 Smithfield Direct, LLC Misc concessions 29.9011/09/2021 019-1920-65000-00 Office Specialists, Inc.Liners 31.2411/09/2021 019-1920-65500-00 Van Wall Equipment, Inc.Orifice, bulbs, hydraulic 704.1711/09/2021 019-1920-66500-00 Core & Main Golf Course Meter 4,482.0011/09/2021 11,453.03Subtotal for Divison: 1920 019-1925-56000-00 Terry Allen, Inc Campgrounds 4 Regular Units 150.00 000009192511/09/2021 150.00Subtotal for Divison: 1925 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 8 Account Number Vendor AmountDescription PO No Date 019-1935-55700-00 Four Seasons Pest Control 09/21 Service 35.0011/09/2021 019-1935-55700-00 Four Seasons Pest Control 09/21 Service 35.0011/09/2021 019-1935-55700-00 Four Seasons Pest Control 09/21 Service 35.0011/09/2021 019-1935-57500-00 Aramark Uniform Serv. Inc.10/21 Service 176.9011/09/2021 019-1935-57500-00 Aramark Uniform Serv. Inc.10/21 Service 176.9011/09/2021 458.80Subtotal for Divison: 1935 019-1940-51400-00 Joseph Thompson Jr.Assigning Fall 2021 Sball Umpires - 32 games 128.0011/09/2021 019-1940-66000-00 Galesburg Builders Supply, Inc.9.42 Ton CA-6 175.4911/09/2021 303.49Subtotal for Divison: 1940 019-1945-55700-00 Four Seasons Pest Control 09/21 Service 20.0011/09/2021 20.00Subtotal for Divison: 1945 019-1950-55700-00 Four Seasons Pest Control 09/21 Service 25.0011/09/2021 25.00Subtotal for Divison: 1950 019-1955-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/09/2021 019-1955-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/09/2021 30.00Subtotal for Divison: 1955 019-1960-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/09/2021 019-1960-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/09/2021 30.00Subtotal for Divison: 1960 019-1965-54000-00 Aaron Young Cell Phone Allowance 30.0010/31/2021 019-1965-55700-00 Four Seasons Pest Control 09/21 Service 20.0011/09/2021 019-1965-57500-00 Aramark Uniform Serv. Inc.10/21 Service 27.2211/09/2021 019-1965-57500-00 Aramark Uniform Serv. Inc.10/21 Service 27.2211/09/2021 104.44Subtotal for Divison: 1965 019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0010/31/2021 019-1975-62500-00 Centre State International Trucks, Inc Harness #106 49.0208/31/2021 79.02Subtotal for Divison: 1975 Subtotal for Fund 019 34,345.84 020-0000-20102-00 CenturyLink 09/21 Service 65.2411/09/2021 020-0000-55700-00 Sullivan Door Co.Misc service to door 47.5011/09/2021 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 9 Account Number Vendor AmountDescription PO No Date 020-0000-62510-00 Herr Petroleum Corp 215.0 Gal Diesel #2, 496.3 Gal Diesel #1 2,377.03 000009180711/09/2021 020-0000-66000-00 Galesburg Electric, Inc.LED Bullb 134.9411/09/2021 2,624.71Subtotal for Divison: 0000 Subtotal for Fund 020 2,624.71 023-0000-10850-00 Tim Brown Demolition of 421-423 Monmouth Blvd as per specifications 18,701.60 000009197411/09/2021 023-0000-10850-00 Tim Brown Demolition of89 Arnold St as per specifications 3,486.25 000009197411/09/2021 023-0000-10850-00 Tim Brown Demolition of84 Blane Ave as per specifications 11,894.40 000009197411/09/2021 023-0000-10850-00 Tim Brown Demolition of844 N Farnham St as per specifications 1,397.00 000009197411/09/2021 35,479.25Subtotal for Divison: 0000 Subtotal for Fund 023 35,479.25 024-0000-51000-00 Bruner, Cooper and Zuck, Inc.Engineering Services Project 2021029 1,704.7811/09/2021 024-0000-52000-00 Ameren Illinois 10/21 Electricity 5346260034 85.0710/31/2021 024-0000-52000-00 Ameren Illinois 10/21 Electricity 5244167035 27.2210/31/2021 024-0000-52300-00 Ameren Illinois 10/21 Heat 3293493011 51.6210/31/2021 024-0000-55700-00 Neil Thomas Plumbing & Heating, Inc Replace garbage disposal - 659 Knox Rd 1440N 402.1811/09/2021 024-0000-61700-00 Revize, LLC 25% portion of the website replacement - Economic Development 3,675.00 000009178811/09/2021 024-0000-83100-00 National Stearman Flyin NFP, Inc.External Agency Funding - National Stearman Flyin 8,750.0011/09/2021 14,695.87Subtotal for Divison: 0000 Subtotal for Fund 024 14,695.87 030-0000-20102-00 Stratus Networks, Inc 11/21 Service 130.6411/09/2021 030-0000-20102-00 Ameren Illinois 10/21 - Gas 6235036022 153.5011/09/2021 030-0000-20102-00 CenturyLink 09/21 Service 191.1111/09/2021 475.25Subtotal for Divison: 0000 030-0320-51500-00 WGIL/WAAG/WLSR, Inc.Radio Ads 250.0010/31/2021 030-0320-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #466 41.0010/31/2021 030-0320-61000-00 Office Specialists, Inc.Paper 81.4010/31/2021 030-0320-61000-00 Office Specialists, Inc.Paper 73.9810/31/2021 030-0320-62510-00 Herr Petroleum Corp 345.30 GAL Regular Unleaded 987.20 000009180310/31/2021 030-0320-62510-00 Herr Petroleum Corp 326 Gal Unleaded 927.13 000009180310/31/2021 030-0320-62510-00 Herr Petroleum Corp 212.1 Gal Unleaded 604.89 000009180310/31/2021 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 10 Account Number Vendor AmountDescription PO No Date 2,965.60Subtotal for Divison: 0320 030-0370-51500-00 WGIL/WAAG/WLSR, Inc.Radio Ads 250.0010/31/2021 030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0010/31/2021 030-0370-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #1107, #405 81.0010/31/2021 030-0370-57500-00 Cintas, Inc 10/21 Service 164.0510/31/2021 030-0370-57500-00 Cintas, Inc 10/21 Service 143.3010/31/2021 030-0370-61000-00 Office Specialists, Inc.Paper 73.9810/31/2021 030-0370-61000-00 Office Specialists, Inc.Paper 81.4010/31/2021 030-0370-62510-00 Herr Petroleum Corp 258.6 Gal Diesel #2 811.63 000009180310/31/2021 030-0370-62510-00 Herr Petroleum Corp 201.9 Gals Diesel #2 627.73 000009180310/31/2021 030-0370-65000-00 Office Specialists, Inc.Towels 212.1010/31/2021 2,475.19Subtotal for Divison: 0370 Subtotal for Fund 030 5,916.04 043-0000-51000-00 Speer Financial, Inc 2021 Continuing Disclosure - 2016 175.5011/09/2021 175.50Subtotal for Divison: 0000 Subtotal for Fund 043 175.50 046-0000-51000-00 Speer Financial, Inc 2021 Continuing Disclosure - 2011C 175.5011/09/2021 175.50Subtotal for Divison: 0000 Subtotal for Fund 046 175.50 047-0000-51000-00 Speer Financial, Inc 2021 Continuing Disclosure - 2013A 175.5011/09/2021 175.50Subtotal for Divison: 0000 Subtotal for Fund 047 175.50 059-0000-20103-00 Capri Pools & Aquatics Retainage Lakeside Water Feature -1,292.5011/09/2021 059-0000-20103-00 Capri Pools & Aquatics Additional Retainage Lakeside Water Feature -12,278.7511/09/2021 059-0000-61700-00 Revize, LLC 50% portion of the website replacement - MIS 7,350.00 000009178811/09/2021 059-0000-76000-00 Capri Pools & Aquatics Lakeside Water Play Feature Installation 25,850.00 000009183811/09/2021 059-0000-76000-00 Illinois Civil Contractors, Inc Park Plaza & Parking Lot E Reconstruction (Fund 59 Portion) 4,157.03 000009137811/09/2021 23,785.78Subtotal for Divison: 0000 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 11 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 059 23,785.78 061-0000-10704-00 Sebis Postage 11/21 Postage for Bills 7,500.0011/09/2021 061-0000-20101-00 BARRY WALLACE Refund Check 060517-000, 537 N CEDAR ST 64.1911/02/2021 061-0000-20101-00 JACOB THOMPSON Refund Check 059604-000, 1491 BRIDGE AVE 104.4311/03/2021 061-0000-20101-00 ELYSE QUARTERMAN Refund Check 050633-002, 1867 CLAY DR 22.1311/03/2021 061-0000-20101-00 AUSTIN ROBERTSON Refund Check 052710-000, 2403 DANIEL DR SOUTH 36.4111/02/2021 061-0000-20101-00 BRITTANY PERRY Refund Check 061482-000, 850 E FOURTH ST 55.1311/02/2021 061-0000-20101-00 JAMIE TAYLOR Refund Check 062965-000, 900 LAWRENCE AVE 36.4111/03/2021 061-0000-20101-00 CHANGWEN YE Refund Check 057332-000, 372 LAWRENCE AVE 128.5711/03/2021 061-0000-20101-00 HAILEY ROSSMAN Refund Check 062058-000, 696 OLIVE ST 99.8511/03/2021 061-0000-20101-00 MELISSA STEEN Refund Check 063818-000, 887 MCCLURE ST 123.5711/02/2021 061-0000-20101-00 BERTHA CLARK Refund Check 059545-000, 2286 WINDISH DR 8 74.3611/02/2021 061-0000-20101-00 PATRICK MITCHELL Refund Check 057923-001, 778 PECK ST 7.8711/02/2021 061-0000-20101-00 FERN WANDA HARDING Refund Check 022211-000, 935 PINE ST 42.8511/09/2021 061-0000-20101-00 ARTURO DURAN Refund Check 022300-001, 477 E NORTH ST 34.4410/26/2021 061-0000-20101-00 VIRGINIA LEE MURPHY Refund Check 008741-000, 1385 ROCK ISLAND AVE 3.8310/26/2021 061-0000-20101-00 SYDNEY DODDS Refund Check 063692-000, 1630 WILLARD ST 66.3711/02/2021 061-0000-20101-00 TRENTON FIELD Refund Check 057922-001, 956 W SOUTH ST 33.9110/26/2021 061-0000-20101-00 FOLLMER SUHOMSKI INVESTMENTS LLCRefund Check 062167-002, 719 E GROVE ST 74.5711/02/2021 061-0000-20101-00 RYAN CARDWELL Refund Check 051784-000, 396 KINGS CANYON BLVD 8.9511/02/2021 061-0000-20101-00 BAILEY CAVANAH Refund Check 048169-000, 665 FLORENCE AVE 58.1210/26/2021 061-0000-20101-00 BLAKEWELL PROPERTIES LLC Refund Check 050212-003, 1320 N KELLOGG ST 73.2711/09/2021 061-0000-20101-00 MIKOBI BOPE Refund Check 062775-000, 392 N BROAD ST 1 57.9811/02/2021 061-0000-20101-00 JONATHAN BLAKEWELL Refund Check 047034-009, 1691 BUSHMORE AVE 75.0911/02/2021 061-0000-20101-00 LINDA ASBURY Refund Check 018950-067, 443 N ACADEMY ST 74.3911/02/2021 061-0000-20101-00 ALLISON AUSTIN Refund Check 060528-000, 1276 E FREMONT ST 78.8310/26/2021 061-0000-20101-00 SCOTT BECK Refund Check 059526-000, 1983 S LAKE STOREY RD 62.2611/02/2021 061-0000-20101-00 TYLER LINGWALL Refund Check 061883-000, 66 E NORTH ST 90.0710/26/2021 061-0000-20101-00 RONALD HANSON Refund Check 046317-001, 1222 S SEMINARY ST 2.6511/02/2021 061-0000-20101-00 FAMILY LEASE LLC Refund Check 063557-000, 337 DAY ST 78.8511/02/2021 061-0000-20101-00 NATHAN PAYNE Refund Check 063591-001, 85 S SEMINARY ST 5 65.2611/02/2021 061-0000-20101-00 VIJAYKUMAR PATEL Refund Check 048837-000, 2268 E KNOX ST 32.2411/02/2021 061-0000-20101-00 KEVIN TALBERT Refund Check 018976-005, 163 W TOMPKINS ST 80.8811/02/2021 061-0000-20101-00 DAVID RANDELL Refund Check 005413-010, 478 E FIRST ST 80.0811/02/2021 061-0000-20101-00 JACOB THOMPSON Refund Check 059604-000, 1491 BRIDGE AVE 2.1211/03/2021 061-0000-20101-00 FAMILY LEASE LLC Refund Check 063557-000, 337 DAY ST 42.7611/09/2021 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 12 Account Number Vendor AmountDescription PO No Date 061-0000-20101-00 SHERRY KERSH Refund Check 052827-004, 682 BEECHER AVE LOWER 79.3911/02/2021 061-0000-20101-00 JOSEPHINE HERRING Refund Check 057025-000, 1453 SUMMIT ST 65.6711/02/2021 061-0000-20101-00 LATONYA MCCLAIN Refund Check 050467-002, 1823 GRAND AVE 49.5910/26/2021 061-0000-20101-00 MARSHA ENGLE Refund Check 018953-019, 933 FRANK ST 108.5411/02/2021 061-0000-20101-00 KEVIN KANZLER Refund Check 063309-000, 857 JEFFERSON ST 19.2511/02/2021 061-0000-20101-00 KEITH DANIEL Refund Check 062854-000, 652 S PEARL ST 74.5711/02/2021 061-0000-20101-00 GAVINO GUEL Refund Check 042428-003, 163 LAUREL AVE 67.0911/02/2021 061-0000-20101-00 RONALD HANSON Refund Check 046317-001, 1222 S SEMINARY ST 114.5911/02/2021 061-0000-20101-00 TRACE HORMANN Refund Check 055077-002, 1229 GARDEN LN 111.0911/02/2021 061-0000-20101-00 LORENE MENDREK Refund Check 044871-004, 1459 N PRAIRIE ST 38.3711/02/2021 061-0000-20102-00 CenturyLink 09/21 Service 260.7611/09/2021 061-0000-20102-00 Stratus Networks, Inc 11/21 Service 126.5011/09/2021 061-0000-51000-00 Speer Financial, Inc 2021 Continuing Disclosure - 2015 175.5011/09/2021 061-0000-51000-00 Speer Financial, Inc 2021 Continuing Disclosure - 2017 175.5011/09/2021 061-0000-52000-00 American Electric Power 10/21 Electricity 6,207.7210/31/2021 061-0000-52300-00 Ameren Illinois 10/21 Heat 1017455691 51.6210/31/2021 061-0000-54000-00 Mark Schwieter Cell Phone Allowance 30.0010/31/2021 061-0000-54000-00 Eric Heiden Cell Allowance 30.0010/31/2021 061-0000-54000-00 Shelby Schwieter Cell Phone Allowance 30.0010/31/2021 061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0010/31/2021 061-0000-54000-00 Timothy Fey Cell Phone Allowance 30.0010/31/2021 061-0000-55500-00 Altorfer Inc.2021 OCTOBER - MAINTENANCE ON FOUR GENERATORS 1,521.00 000009175411/09/2021 061-0000-55500-00 M.E. Simpson Co, Inc Meter Testing Services 3,350.0011/09/2021 061-0000-55700-00 Four Seasons Pest Control 09/21 Service 55.0011/09/2021 061-0000-55700-00 Howe Overhead Doors, Inc.Door Service 656.8811/09/2021 061-0000-55700-00 Four Seasons Pest Control 09/21 Service 30.0011/09/2021 061-0000-55700-00 Four Seasons Pest Control 09/21 Service 55.0011/09/2021 061-0000-55800-00 PDC Laboratories, Inc.Guard Dog Program Management Fee 250.0011/09/2021 061-0000-61000-00 Office Specialists, Inc.Misc supplies 102.3511/09/2021 061-0000-61000-00 Office Specialists, Inc.Paper, pens 20.8711/09/2021 061-0000-61700-00 Revize, LLC 25% portion of the website replacement - Water 3,675.00 000009178811/09/2021 061-0000-65000-00 Office Specialists, Inc.Towels, detergent, tissue 98.7511/09/2021 061-0000-65500-00 Petty Cash - Water Dept.Menards - shop vac parts 4.1911/09/2021 061-0000-65500-00 Petty Cash - Water Dept.FarmKing - armor all 11.1911/09/2021 061-0000-66000-00 Petty Cash - Water Dept.Menards - all thread 2.5811/09/2021 061-0000-66000-00 Core & Main 3 WB-01 Service Connector 1,715.0011/09/2021 061-0000-66000-00 Core & Main BSN-1 Ford Nut 742.5011/09/2021 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 13 Account Number Vendor AmountDescription PO No Date 061-0000-66000-00 Galesburg Electric, Inc.Light Switch 4.2211/09/2021 061-0000-66500-00 Petty Cash - Water Dept.FarmKing - cotter pins 2.3811/09/2021 061-0000-66500-00 Petty Cash - Water Dept.Hi-Lo - bluing 8.6711/09/2021 061-0000-68500-00 Brenntag Mid-South, Inc 2021 Liquid Chlorine for Water Division as per bid. This is a bl -2,250.00 000009182411/09/2021 061-0000-68500-00 Brenntag Mid-South, Inc 2021 Liquid Chlorine for Water Division as per bid. This is a bl 3,984.12 000009182411/09/2021 31,388.14Subtotal for Divison: 0000 Subtotal for Fund 061 31,388.14 067-0000-20101-00 RONALD HANSON Refund Check 046317-001, 1222 S SEMINARY ST 3.6411/02/2021 067-0000-20101-00 BLAKEWELL PROPERTIES LLC Refund Check 050212-004, 1318 N KELLOGG ST 1.4611/09/2021 067-0000-20101-00 JACOB THOMPSON Refund Check 059604-000, 1491 BRIDGE AVE 2.9111/03/2021 8.01Subtotal for Divison: 0000 Subtotal for Fund 067 8.01 078-0000-51000-00 OSF Occupational Medicine Pre employment testing 205.0011/09/2021 078-0000-51000-00 OSF Occupational Medicine Pre employment testing 125.0011/09/2021 078-0000-51000-00 OSF Occupational Medicine Drug Testing 50.0011/09/2021 078-0000-51010-00 James M Kelly, Attorney 08/21 Legal Services 16.5011/09/2021 078-0000-51010-00 James M Kelly, Attorney 08/21 Legal Services 577.5011/09/2021 078-0000-56534-00 Cottage Rehab and Sports Medicine WorkComp DOS 09/03/21 #AA15957205 144.0011/09/2021 078-0000-56534-00 Cottage Rehab and Sports Medicine WorkComp DOS 09/07/21 #AA15957205 252.0011/09/2021 078-0000-56534-00 Cottage Rehab and Sports Medicine WorkComp DOS 09/09/21 #AA15957205 252.0011/09/2021 078-0000-56535-00 OSF Occupational Medicine Work comp dos 10/15/21 #0012509900 156.0511/09/2021 078-0000-56535-00 OSF Occupational Medicine Work comp dos 10/12/21 #0012510000 114.5211/09/2021 078-0000-56535-00 U of Iowa Hosp and Clinic Work comp dos 9/28/21 #PB254230831 77.4411/09/2021 078-0000-56535-00 Engineering Systems, Inc 10/20-11/20 Legal Fees 1,472.8811/09/2021 078-0000-56535-00 James M Kelly, Attorney 08/21 Legal Services 49.5011/09/2021 078-0000-56535-00 James M Kelly, Attorney 08/21 Legal Services 33.0011/09/2021 078-0000-56535-00 Engineering Systems, Inc 10/20-11/20 Legal Fees 717.0611/09/2021 078-0000-56535-00 Engineering Systems, Inc 10/20-11/20 Legal Fees 488.0711/09/2021 078-0000-56535-00 James M Kelly, Attorney 08/21 Legal Services 214.4711/09/2021 078-0000-56535-00 James M Kelly, Attorney 08/21 Legal Services 267.5011/09/2021 078-0000-56535-00 James M Kelly, Attorney 08/21 Legal Services 231.0011/09/2021 078-0000-56535-00 OSF Occupational Medicine Work comp dos 10/29/21 #0012557000 114.5211/09/2021 078-0000-56535-00 James M Kelly, Attorney 08/21 Legal Services 132.0011/09/2021 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 14 Account Number Vendor AmountDescription PO No Date 078-0000-56535-00 James M Kelly, Attorney 08/21 Legal Services 99.0011/09/2021 078-0000-56535-00 U of Iowa Hosp and Clinic Work comp dos 8/3/21 #PB250391341 77.4411/09/2021 5,866.45Subtotal for Divison: 0000 Subtotal for Fund 078 5,866.45 091-0000-20102-00 Galesburg Sanitary Dist.09/21 Lien Fees -46.0011/09/2021 091-0000-20102-00 Galesburg Sanitary Dist.3% Collection Fee Credit -12,668.1111/09/2021 091-0000-20102-00 Galesburg Sanitary Dist.10/21 Credit Card Fees -1,661.3911/09/2021 091-0000-22003-00 Galesburg Sanitary Dist.11/21 Due for Sanitary Dist Fees 422,270.4811/09/2021 407,894.98Subtotal for Divison: 0000 Subtotal for Fund 091 407,894.98 Report Total: 707,202.21 AP-Transactions by Account (11/09/2021 - 2:53 PM)Page 15 Check Date Check # Vendor Name Description Account # Amount10/28/2021 5079 Brian Waldon CO#1 HUD LBPHC - Windows Only at 554 Arnold 013-0000-83100 517.22 10/28/2021 4041 J W Summy Contracting Corp. HUD Healthy Homes at 514 Monmouth Blvd 013-0000-83100 1,400.00 10/28/2021 4042 J W Summy Contracting Corp. HUD Healthy Homes at 1629 Bateman Street 013-0000-83100 4,000.00 10/28/2021 5077 J W Summy Contracting Corp. HUD LBPHC at 514 Monmouth Blvd 013-0000-83100 18,000.00 10/28/2021 5078 J W Summy Contracting Corp. HUD LBPHC at 1629 Bateman Street 013-0000-83100 15,592.50 10/28/2021 95578 Knox County Recorders Office File 34 weed/trash/demo liens 001-0160-51300 288.00 10/28/2021 0 Nicholas Morrissey Meals - Wk 8 - Basic FF - NMorrissey 001-0000-10706 155.00 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 023-0000-47500 5.40 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0605-47500 216.00 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 019-1905-47500 162.75 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0115-47500 72.00 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0510-47500 381.60 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 030-0320-47500 54.00 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0450-47500 63.00 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 067-0000-47500 1.80 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0305-47500 19.38 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 024-0000-47500 31.14 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0120-47500 63.31 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0410-47500 18.15 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0110-47500 82.20 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 030-0370-47500 54.00 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 061-0000-47500 205.65 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0205-47500 280.20 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 018-0000-47500 46.80 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Vision Insurance Premiums 078-0000-20315 2,976.67 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 078-0000-47500 21.44 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0550-47500 39.60 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 014-0000-47500 72.00 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0145-47500 18.00 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 017-0000-47500 10.80 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0207-47500 61.20 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 020-0000-47500 7.20 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0445-47500 36.00 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 019-1920-47500 72.00 10/29/2021 0 Dearborn National Life Insurance Co. 11/21 Life Insurance Premiums 001-0306-47500 165.18 10/29/2021 0 Euclid Beverage Liquor for golf concessions 019-1920-64125 190.80 10/29/2021 0 G & M Distributors Liquor for golf concessions 019-1920-64125 164.10 Advance Checks and ACH Payments as of 11/9/2021 10/29/2021 0 Quadient Leasing USA, Inc Postatge for machine 061-0000-10702 500.00 11/4/2021 0 Cardconnect 10/21 Credit Card Fees 019-1905-51000 398.19 11/4/2021 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 125.00 11/4/2021 95640 Knox County Recorders Office Release 3 Property Main Liens 001-0160-51300 63.00 11/4/2021 95640 Knox County Recorders Office File 18 Weed/Trash/Demo Liens 001-0160-51300 150.00 11/4/2021 0 PLC Realty, LLC TIF incentive reimbursement - PLC Realty LLC 049-0000-83100 704.77 11/4/2021 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 11/4/2021 0 UMB Bank, N.A. RFDG BDS SRS 2017 - Interest 061-0000-87300 137,665.63 11/4/2021 0 UMB Bank, N.A. RFDG BDS SRS 2017 - Principal 061-0000-25509 435,000.00 11/4/2021 0 Wells Fargo Paying Agent Fee Gale 1011CGOT Series 2011C 046-0000-51000 250.00 11/4/2021 0 Wells Fargo Paying Agent Fee Gale 1013AGO Series 2013 047-0000-51000 750.00 11/4/2021 0 Wells Fargo Merchant Services 10/21 Credit Card Fees 019-1920-51000 1,016.01 11/4/2021 0 Wells Fargo Merchant Services 10/21 Credit Card Fees 019-1925-51000 154.36 11/5/2021 0 Bluefin Payment Systems 10/21 Pay Pad Processing Fees 061-0000-51000 757.37 11/5/2021 0 Bluefin Payment Systems 10/21 Pay Pad Processing Fees 001-0410-51000 4.84 11/5/2021 0 Bluefin Payment Systems 10/21 Pay Pad Processing Fees 067-0000-51000 378.69 11/5/2021 0 Bluefin Payment Systems 10/21 Pay Pad Processing Fees 001-0115-51000 38.48 11/5/2021 0 Bluefin Payment Systems 10/21 UB Webpayment Credit Card processing fee 067-0000-51000 1,365.60 11/5/2021 0 Bluefin Payment Systems 10/21 Pay Pad Processing Fees 001-0306-51000 4.84 11/5/2021 0 Bluefin Payment Systems 10/21 UB Webpayment Credit Card processing fee 061-0000-51000 2,731.21 11/8/2021 0 Chuck Humes Officiating VB on 11/3 - 3 games 019-1940-51400 60.00 11/8/2021 0 Joseph Thompson Jr. Officiating on 11/3 - 4 games 019-1940-51400 80.00 11/8/2021 0 Mike Hines Officiating VB on 11/3 - 4 games 019-1940-51400 80.00 Grand Total$628,323.08 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 1, 2021 AGENDA ITEM: Zoning Map Amendment from I, Institutional to B2, General Business, for a portion of the property located at 898 W Main St. SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required public hearing during their October 19, 2021 meeting and on a vote of 4 ayes (Members Johnson, McKelvie, Thomas, Uhlmann) and zero nays recommended approval. The City Manager and Director of Community Development concur with the P&Z Commission’s recommendation. BACKGROUND: The Galesburg Community Foundation and River Bend Food Bank have established a formal partnership to bring a Regional Food Bank to the property at 876 W Main St., which is currently zoned B2, General Business. The pantry will help serve over 50 food pantries in Knox, Warren, Fulton, Hancock, Henderson, Henry, McDonough and Stark Counties. At their October 4, 2021 meeting the City Council approved donating a portion of property in Graham Park, 898 W Main St., which is zoned Institutional. The city is seeking to amend the zoning of this property to B2, General Business, so the food bank can construct an approximate 4,420 square foot addition to their building for a new cooler and freezer. The attached aerial shows the general location of the lot in question and the existing zoning. Zoning Land Use North B2-General Business and R1B-Single Family Residential West I-Institutional City Water Division East B2-General Business Food bank South I-Institutional City Water Division The purpose of the B2 zoning district is to provide for a wide range of businesses and services relying upon the patronage from areas beyond the immediate neighborhood in which they may be located. BUDGET IMPACT: There would be no anticipated impact upon the budget if the zoning amendment is approved. SUPPORTING DOCUMENTS: 1.Aerial – General location 2. Plat of Survey 3. Zoning amendment ordinance 21-1033 41 41 WMainSt SHendersonSt150 W MAIN STN HENDERSON STW MAIN ST S HENDERSON STOLIVE ST£¤1509909477037989 W MAIN ST9909477038 965 W MAIN ST 9909477039 959 W MAIN ST 9909477040 949 W MAIN ST 9909477041 933 W MAIN ST 9909477042 917 W MAIN ST 9909478023 895 W MAIN ST 9909478041881 W MAIN ST9909478042873 W MAIN ST9909478048 821 W MAIN ST 9910351033 735 W MAIN ST 9915101001 780 W MAIN ST 991510103677 SHENDERSON ST9916227003972 W MAIN ST9916227004968 W MAIN ST99162270059916227006 950 W MAIN ST 9916227007 938 W MAIN 99162270109916227019 9916227021 9916227023 820 W MAIN ST 9916227024 62 S HENDERSON ST 9916227025 9916227028 876 W MAIN ST ÀR-3A ÀR-3A ÀI ÀR-1B ÀB-2 ÀM-2 Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community August 26, 2021 / Cadastral City of Galesburg 60 0 60 120 18030 Feet Approximate location of zoning amendment Community Development Department CITY OF GALESBURG Operating Under Council-Manager Government Since 1957 ORDINANCE NO. _________________ WHEREAS, pursuant to a public hearing duly held as required by law, the Planning and Zoning Commission to the City of Galesburg, Illinois, has reported on a proposition to amend the Zoning Map of said City as hereinafter set forth; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION ONE: The following described real estate shall be, and the same hereby is, rezoned from I, Institutional to B2, General Business District: Part of Lot 6 in the Subdivision of the north half of Section 16, Township 11, North, Range 1 East of the Fourth Principal Meridian in the City of Galesburg, Knox County, Illinois, as shown on the plat recorded in Volume 2 of plats, page 95 in the Knox County Recorder’s Office, being more particularly described as follows: Beginning at the northeast corner of said lot 6; thence south 00° 42’ 30” west, a distance of 158.50 feet along the east line of said Lot 6; thence north 88° 52’ 14” west, a distance of 81.09 feet; thence north 00° 42’30” east, a distance of 140.00 feet; thence south 88° 52’ 14” east, a distance of 10.00 feet; thence north 00° 42’ 30 east, a distance of 18.50 feet to the south right-of-way line of west main street; thence south 88° 52’ 14” east, a distance of 71.09 feet along said right- of-way line to the point of beginning, containing 0.29 acres, more or less, and being subject to easements, agreements or restrictions of record. Parcel Identification Numbers (PINs): part of 99-16-227-019 Commonly known as: part of 898 W Main St, Galesburg, IL SECTION TWO: The Zoning Map of the City of Galesburg shall be, and the same hereby is, changed in accordance with the provisions hereof. SECTION THREE: All ordinances, or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION 3 This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this day of , 20____ , by a roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ ______________________________________________________________________________ Nays: _________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ ATTEST: ______________________________ Peter Schwartzman, Mayor ____________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: CSG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 1, 2021 AGENDA ITEM: Ordinance authorizing purchase of 355 E. Second Street from the Knox County Trustee. SUMMARY RECOMMENDATION: The City Manager, City Attorney/Administrative Services Director, and Community Development Director recommend adoption of the proposed ordinance authorizing purchase of 355 E. Second Street. BACKGROUND: The Knox County Trustee, on behalf of all taxing districts, acquired title to the above listed property and has agreed to convey the property to the City of Galesburg for $823.00. The purchase price is based upon the minimum cost of acquisition and conveyance through the county’s Tax Liquidation Program. The property is in a dilapidated condition, does not have active water service, and has accumulated over $5,700 in fines and fees for abatement of weeds, trash and debris, and outside storage since 2018. Acquisition of the property from the Trustee would allow the City access to evaluate the property and determine if rehabilitation is feasible or move forward with demolition and clean-up of the property. BUDGET IMPACT: There are applicable funds available in Property Redevelopment (Fund 23) to acquire and demolish or rehabilitate the property. The total cost of acquisition is $823.00. SUPPORTING DOCUMENTS: 1. Ordinance 2.Purchase contract (Exhibit A) 21-1034 ORDINANCE NO. _________________ AN ORDINANCE AUTHORIZING THE PURCHASE OF PROPERTY FROM THE KNOX COUNTY TRUSTEE WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to Section 6, Article VII of the Constitution of the State of Illinois; and WHEREAS, Article VII, Section 6(a) of the Illinois grants a home rule unit authority to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the Knox County Trustee has acquired title to the property commonly known as 355 E. Second Street (99-15-426-004), Galesburg, Illinois; and WHEREAS, the corporate authorities find that acquisition of this parcel is in the best interest of the health, safety, and welfare of the residents of the City of Galesburg. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is fully set forth herein. SECTION TWO: The Mayor and City Clerk are hereby authorized and directed to execute, and attest, respectively, the real estate purchase contract with the Knox County Trustee, which is attached to this ordinance as Exhibit A. SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FOUR: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this ______day of ____________________, 2021, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ ______________________________________________________________________________ Nays: ________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk TRANSACTION NO. 1021908 PURCHASE CONTRACT SELLER: Knox County, As Trustee PURCHASER: City of Galesburg SUBJECT PROPERTY: 99-15-426-004 TOTAL CONSIDERATION (Purchase Price + Recording Fee): $823.00 SELLER agrees to sell and PURCHASER agrees to purchase, the SUBJECT PROPERTY for the TOTAL CONSIDERATION payable on execution hereof. SELLER will convey and quitclaim the SUBJECT PROPERTY to PURCHASER within 90 days after the date hereof. The deed will be returned to PURCHASER directly from the Office of the Recorder of Deeds after recording. SELLER makes no warranty or representation, of any kind or nature, as to the condition of title to the SUBJECT PROPERTY or as to the physical condition of any improvement thereon, each of which PURCHASER accepts "as is" and with all faults. SELLER hereby grants to PURCHASER all of SELLER'S right of possession of the SUBJECT PROPERTY and any improvement thereon, and PURCHASER assumes such right of possession and the risk of loss or damage to any such improvement, and agrees to hold SELLER harmless and indemnified from any claim arising out of the condition thereof , as of this date. No personal property is sold or purchased hereunder. PURCHASER hereby assumes all taxes and assessments upon the SUBJECT PREMISES begining January 1 of the year 2022. PURCHASER may, at its expense and option, obtain such title reports and surveys as to the SUBJECT PREMISES as PURCHASER may desire. PURCHASER shall advise SELLER in writing within 30 days after date hereof concerning any defect in the condition of title disclosed by such reports or surveys and rendering the title unmarketable. In the event of such notice, the conveyance to PURCHASER shall be delayed pending SELLER'S efforts to resolve the same. In event SELLER is unable or unwilling to cure such defects within a reasonable time after notice thereof, PURCHASER may elect to cancel and terminate this agreement and the rights and obligations of the parties hereunder; and in such event, SELLER shall refund to PURCHASER all sums paid hereunder if PURCHASER shall so elect. Failure to notify SELLER of any objectionable title defect as above said shall constitute a waiver thereof. Neither of the parties hereto may assign or delegate the rights or obligations of such party hereunder without the prior express written consent of the other. All notices to the parties concerning the subject hereof shall be transmitted to the addresses set forth below their respective signatures. Dated this _____________ day of _______________________, 2021. SELLER:PURCHASER: By: ___________________________________ By: _________________________________ SELLER ADDRESS: c/o Delinquent Tax Agent P. O. Box 96 Edwardsville, IL 62025-0096 PURCHASER ADDRESS: City of Galesburg 55 W Thompkins Galesburg, IL 61401 Ì|Çqf'[È5+Î ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 1, 2021 AGENDA ITEM: Ordinance dissolving the Tax Increment Financing fund and Redevelopment Project Area I (Downtown TIF I). SUMMARY RECOMMENDATION: TIF I is set to expire December 31, 2021 and as part of the process the City must pass an ordinance dissolving the TIF fund and terminating the area designated as TIF redevelopment project area I (Downtown TIF I). The City Manager and Director of Community Development recommend approval of the ordinance. BACKGROUND: TIF I was established on April 1, 1985 and was extended via Public Act 95- 0164 for an additional 12 years. TIF I is set to expire December 31, 2021 and the City does not expect to have a positive balance in the TIF I allocation fund known as “surplus”. The TIF I incremental equalized assessed value (EAV) for tax year 2021 (payable 2022) will become part of the rate-setting EAV for all affected taxing bodies. The taxing bodies will be able to account for the increase in the rate-setting EAV when preparing their levy requests for the 2021 tax year (payable 2022). In accordance with the Illinois Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.4- 1 et seq.), the City has sent notice of termination to all affected taxing bodies on September 28, 2021. Prior to December 31, 2021 the City must pass this ordinance dissolving the TIF I fund and terminating the area designated as TIF redevelopment project area I (Downtown TIF I). BUDGET IMPACT: There would be no anticipated impact upon with the approval of the ordinance. SUPPORTING DOCUMENTS: 1.Aerial – General location Downtown TIF I 2. Closeout summary Downtown TIF I 3. Ordinance terminating Downtown TIF I 21-1036 E Main StS Kellogg StS Seminary StN Chambers St3057474341504193125TIF I Downtown TIF IV Central/E. Main Street (partial) Tax Increment Financing District I (Downtown) Closeout Report City Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3619 • www.ci.galesburg.il.us Page 1 of 3 Historical Background TIF I was approved by City Council in April 1985 for an area originally designated as the Downtown-Custer Hotel Tax Increment Financing District 1. The initial emphasis was the redevelopment of the Custer Hotel and adjacent parking facilities. In December 1986 the Plan and Project boundaries were amended by Council approval to add one additional city block to the district. The initial 23-year term of the Downtown TIF I was due to expire at the end of 2008. However, the City Council passed ordinance 10-3284 and received legislative approval through Public Act 95-0164 to extend the TIF an additional 12 years. TIF District Objectives Included in the TIF district redevelopment plan are the objectives to achieve success. • To reduce or eliminate those conditions that qualify the Redevelopment Project Area as eligible for tax increment financing by carrying out the Redevelopment Plan. • Reduce, eliminate and stop the spread of blighting conditions. • Enhance the real estate tax base for the City and all other taxing districts that extend into the Redevelopment Project Area through the implementation and completion of the activities. • Encourage and leverage private investment within the Redevelopment Project Area through the provision of financial assistance wherever possible in a manner that is compatible with surrounding land uses. • Provide for safe and efficient traffic circulation and parking within the Project Area. • Complete all public and private actions required in this Redevelopment Plan in an expeditious manner. Tax Increment Financing District I (Downtown) Closeout Report City Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3619 • www.ci.galesburg.il.us Page 2 of 3 Notable projects Project Project Address Improvements Agreement Dated or year project started Total Project Cost TIF Incentive Custer Hotel 311 E Simmons St Conversion of old Custer Hotel to “The Kensington”, a senior citizen residence 1985 $7,886,000 $705,000 Cohen Development 346-354 E Main Renovate former Osco Drug store for Dollar General and develop parking lot 1988 $291,000 $210,626 Parking Lot K (south half) 373 E Simmons St Purchase former Church, demolish, develop parking lot 1988 $181,055 $181,055 First Midwest Bank 302 E Main St Demolish existing bank & construct new facility 1992 $1,7610,000 $110,000 Seminary Lofts 100 Blk S Seminary Development of downtown loft apartments above existing commercial with detached garages. 1/8/2001 $940,000 $634,415 Discovery Depot 128 S Chambers St Tuckpointing, replace roof, “Safety City exhibit”, brick infill and glass block installation. 5/7/2001 $415,100 $150,000 Storm Sewer project Kellogg St (Main St to Simmons St) Installation of new storm sewer 2005 $336,302 $220,000 Kellogg St reconstruction Reconstruction of South Kellogg Street brick from Main St to Simmons St (including sidewalks, curb&gutter, water main and electrical conduit) 2006 $195,871 Orpheum Theatre 57 S Kellogg St Drainage improvements 2007 $10,000 $5,387 Discovery Depot 128 S Chambers St Acquire & demolish 106 S Chambers St. Develop outdoor interactive area. 4/16/07 7/21/08 $462,702 $259,027 Former Ferris Storage 465 Mulberry St Purchase and maintenance 2008 - current $239,713 Discovery Depot 128 S Chambers St Exterior tuckpointing, windows, signage, lighting, HVAC, flooring, painting, updates to exhibits. 11/15/2012 $762,585 $300,000 473 Mulberry St Purchase and demolition 2008 - current $81,828 Quiet Zone Improvements $58,402 $58,402 MAK Properties 420 E Main St New lighting, paint, floor, HVAC, restroom, storefront windows, signage, awnings. 7/1/2013 $498,784 $74,818 Parking Lot D 125 S Seminary St Parking lot improvement, landscaping, lighting, signage 2015 $839,812 $839,812 Discovery Depot 128 S Chambers St Multi year project to renovate second floor, garage area, upgrade exhibits, 2nd egress, elevator, sprinklers, restrooms 8/18/2015 $1,847,773 $575,000 Orpheum Theatre 57 S Kellogg St HVAC improvements, new flooring, new membrane roofing 8/16/2016 $275,153 $82,600 FBG, LLC 41 S Seminary St Update electrical and plumbing, new concrete flooring, new wall finishes. 12/5/2017 $195,871 $9,602 Holiday Lights Cooperative program with Downtown Council for Downtown holiday lights 2020 - 2021 $25,793 $8,982 Tax Increment Financing District I (Downtown) Closeout Report City Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3619 • www.ci.galesburg.il.us Page 3 of 3 Downtown Facade Redevelopment Program The Downtown Facade Redevelopment Program was created in 2009 as a collaborative effort between the City of Galesburg and the Galesburg Downtown Council. The program was designed to encourage architecturally appropriate improvements to commercial facades. The goal was to promote the attraction and retention of business operations and enhance the interest in visiting the downtown area. Project Project Address Improvements Council approved Estimated Total Cost City Façade Grant Galesburg Downtown Council grant Private $ per Public $1 Music Makers 346 East Main Street Demolish existing first floor façade and extend outward, install new windows, doors, awnings, lighting, signage and tuckpointing. 10/19/2009 $135,000 $20,000 $27,500 $1.45 Miller Dredge 456 East Main Street Improvement to north façade, including windows, doors, tuckpointing, painting, awnings and lighting. 7/19/2010 $81,527 $20,000 $20,000 $1.04 The Kensington 311 East Simmons Street Improvements to first floor façade. New windows, awnings and lighting. 7/19/2010 $182,669 $20,000 $20,000 $3.57 MAK Properties, LLC 420 East Main Street New windows, awnings, tuckpointing 7/1/2013 $46,598 $11,649 $11,649 $1.00 FBG, LLC 41 S Seminary St tuckpoint, windows, doors, sign 3/26/2018 $99,345 $24,836 $24,836 $1.00 Estimated Assessed Value When the TIF district was created in 1985, the equalized assessed valuation (EAV) for the redevelopment project area was $740,940. With the completion of many significant projects and improvements through the façade program over the 35 years of the TIF District, the most recent EAV (2020) was $1,758,440. Overall, the EAV of the TIF redevelopment area increased $1,017,500; an increase of 137% during the term of the TIF. Conclusion Over the course of the TIF I term, the city has assisted with the completion of many infrastructure and redevelopment projects. The improvements have not only assisted businesses, but also a project that brought upper story residential units downtown. The Downtown Facade Redevelopment Program assisted with five projects totaling more than $96,000 in TIF funds. When the TIF was created in 1985 the EAV was $740,940 and the most recent EAV (2020) was $1,758,440, more than a 137% increase. All of the projects assisted have proven the TIF district succeeded in improving the blighted area. The redevelopment of this TIF I redevelopment project area will continue to benefit the city for many years to come. ORDINANCE NO. ______ AN ORDINANCE DISSOLVING THE SPECIAL TAX ALLOCATION FUND AND TERMINATING THE DESIGNATION OF THE CITY OF GALESBURG TAX INCREMENT REDEVELOPMENT PROJECT AREA I (DOWNTOWN TIF I) WITHIN THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS WHEREAS, in accordance with and pursuant to the Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.4-1 et seq.), as supplemented and amended (the “TIF Act”), including by the power and authority of the City of Galesburg, Knox County, Illinois (the “City”), the City Council of the City (the “Corporate Authorities”) adopted a series of ordinances (Ordinance No. 85-1002, 85-1003, and 85-1004 on April 1, 1985 as subsequently amended from time to time, including 86-1138, 86-1139, 86-1140, 2000-1984, 10-3284 (collectively, the “TIF Ordinances”); and WHEREAS, under and pursuant to the TIF Act and the TIF Ordinances, the City designated the Galesburg Tax Increment Redevelopment Project Area (the “Redevelopment Project Area”), approved the related redevelopment plan, including the redevelopment projects described in the Redevelopment Plan (collectively, the “Redevelopment Projects”), and established a special tax allocation fund (the “Fund”) in connection therewith; and WHEREAS, on September 28, 2021 the City notified affected taxing districts of the pending termination of the Redevelopment Project Area, as a redevelopment project area, in accordance with the provisions of Section 11-74.4-8 of the TIF Act; and WHEREAS, all redevelopment project costs have been or will be paid, all obligations relating thereto have been or will be paid and retired prior to December 31, 2021; and WHEREAS, in accordance with the provisions of Section 11-74.4-8 of the Act, the City desires to dissolve the special tax allocation fund relating to the Redevelopment Project Area and to terminate the designation of the Redevelopment Project Area as a redevelopment project area. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS, as follows: Section 1. Incorporation of Recitals. The foregoing recitals are incorporated into this Ordinance as the findings of the Corporate Authorities. Section 3. Dissolution of Fund. The City Treasurer shall perform the final closing of the books and records of the Fund for the Redevelopment Project Area no later than December 31, 2021 and thereupon said Redevelopment Project Area is dissolved. Section 4. Termination of Redevelopment Project Area. The designation of the Redevelopment Project Area as a redevelopment project area is hereby terminated as of December 31, 2021. -2- Section 5. Additional Real Estate Tax Increment. In the event that additional incremental real estate taxes attributable to the Redevelopment Project Area remain in the Fund, after the dissolution of the Fund, such monies shall be declared as surplus funds and sent back to the Knox County Treasurer for distribution back to the affected taxing bodies as prescribed in Section 11-74.4-8 of the TIF Act. Section 6. Tax Objections Resulting in Reduced Real Estate Tax Increment. In the event incremental real estate taxes attributable to the Redevelopment Project Area received by the City are ordered refunded by the Knox County Clerk as a result of final decisions in tax objections affecting real estate taxes payable prior to December 31, 2021 then the City will refund such incremental real estate taxes received solely from funds available in the Fund. Section 7. Effective Date of Ordinance. This Ordinance shall be in full force and effect upon its passage and approval in the manner provided by law. Section 8. Invalidity. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance. Section 9. Conflicts. All ordinances, resolutions or orders, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby superseded. Approved this __ day of , 20 ___ , by a roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________ Peter Schwartzman, Mayor ATTEST: ____________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GPO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 15, 2021 AGENDA ITEM: Adjustment of various rates and fees collected by the City SUMMARY RECOMMENDATION: The City Manager; Director of Planning; and Director of Finance & Information Systems recommend the approval of the various rates and fees. BACKGROUND: One of the goals of City Council’s discussed in fiscal year 2012 was to have Administration evaluate rates and fees to ensure cost-recovery but to avoid the rates/fees being a barrier. As part of the fiscal year 2022 budget process, the Council is provided with the fee changes that are recommended in the Master Revenue Fee Schedule. The schedule provides a list of recommended changes which includes various licenses, recreation fees, water fees and refuse fee. If approved by City Council, it is recommended that the rate and fee change become effective on January 1, 2022. BUDGET IMPACT: The rate and fee will be budgeted for fiscal year 2022 and will become effective January 1, 2022. SUPPORTING DOCUMENTS: 1.Summary Master Revenue Fee Schedule Changes 2.Ordinance Amendments Concerning Applicable Fees 21-1037 CITY OF GALESBURG 2022 MASTER REVENUE FEE SCHEDULE EXHIBIT A Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change % Chang e Additional Notes 1 31900 Towing Company License City Clerk 2018 75.00 100.00 25.00 33.3%7 tow companies 1 31050 Excavator License City Clerk 2018 75.00 100.00 25.00 33.3% 1 31900 Sidewalk Café License City Clerk 111.119 2020 75.00 100.00 25.00 33.3% 1 31050 Tree Service Contractor registration fee annual City Clerk 116.030 2018 75.00 100.00 25.00 33.3% 1 31040 Any person, partnership or corporation desiring to become a registered contractor shall first pay a registration fee of $75 $100. City Clerk 150.002C(2)2018 75.00 100.00 25.00 33.3%250 general contractors 1 31055 Demolition contractor license City Clerk 150.036ch 2018 75.00 100.00 25.00 33.3%11 demo contractors 1 31050 Electric Contractor License City Clerk 150.084 &150.089 2018 75.00 100.00 25.00 33.3%9 electrical contractors 1 31045 Heating contractor license City Clerk 150.127a 2018 75.00 100.00 25.00 33.3%30 HVAC contractors 19 33389 Shelters, gazebos and recreation structures such as fishing piers, grass area for pictures, etc. reservation Park & Rec 2020 35.00 40.00 5.00 14.3% 19 33353 Lake Storey boat rental per hour Lake Storey Park & Rec 2020 9.00 10.00 1.00 11.1%Minimum wage increase 19 33360 Hawthorne gym rental per hour Hawthorne gym Park & Rec 2017 35.00 40.00 5.00 14.3%Minimum wage increase 19 33363 Hawthorne pool rental fee - 35 swimmers or less per hour Hawthorne pool Park & Rec 2019 80.00 90.00 10.00 12.5% 19 33363 Hawthorne pool rental fee - 36-75 swimmers Hawthorne pool Park & Rec 2019 120.00 130.00 10.00 8.3% 19 33363 Hawthorne pool rental fee - 76- 100 swimmers Hawthorne pool Park & Rec 2019 135.00 Remove - no groups larger than 75 19 33372 Lakeside pool daily fee - over age 2 Monday - Thursday Lakeside Pool Park & Rec 2020 5.00 6.00 1.00 20.0%Minimum wage increase 19 33372 Lakeside pool daily fee - over age 2 Friday - Sunday Lakeside Pool Park & Rec 2020 6.00 7.00 1.00 16.7%Minimum wage increase 19 33372 Lakeside pool coupon booklet - 10 pack Lakeside Pool Park & Rec 2020 48.00 56.00 8.00 16.7% 1 of 5 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change % Chang e Additional Notes 19 33373 Lakeside pool rental fee after hours per hour Lakeside Pool Park & Rec 2020 225.00 250.00 25.00 11.1% 19 33373 Lakeside pool basic party fee - groups of up to 15 Lakeside Pool Park & Rec 2020 $156 + $11 each add'l attendee $171 + $12 each add'l attendee 15.00 9.6% 19 33373 Lakeside pool premium party fee - groups of up to 15 Lakeside Pool Park & Rec 2020 $183 + $13 each add'l attendee $198 + $14 each add'l attendee 15.00 8.2% 19 33377 Lakeside recreation facility multi- purpose courts rental per hour Lakeside Rec Park & Rec 2016 25.00 28.00 3.00 12.0% 19 33377 Lakeside recreation facility in-door tennis courts rental per hour Lakeside Rec Park & Rec 2020 $7/person/co urt $8/person/court 1.00 14.3% 67 36200 Solid waste rates and charges. All one-family, two-family and three- family dwelling water users, within the city limits, shall have added to the utility bills issued by the city the sum of $21.85 $22.65 per month, per dwelling unit, to be used for the financing of the collection and disposal of solid waste; provided, however, that owners of multi-family structures containing four or more dwelling units may elect to either use the solid waste collection and disposal services provided by the city and pay at a rate of $21.85 $22.65 per month for each dwelling unit, or the owners may elect to dispose of the solid waste by private waste hauling contractor, in which latter event, they will not be charged a collection and disposal fee by the city. Refuse 50.40A 2021 21.85 22.65 0.80 3.7% 2 of 5 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change % Chang e Additional Notes 61 33510 Less than 1 in. Water monthly facility charge - Water 51.065A 2020 15.91 16.4700 0.56 3.5% 61 33510 1 in. to less than 2 in. Water monthly facility charge - Water 51.065A 2020 33.05 34.2100 1.16 3.5% 61 33510 2 in. to less than 4 in. Water monthly facility charge - Water 51.065A 2020 66.10 68.4100 2.31 3.5% 61 33510 4 in. to less than 6 in. Water monthly facility charge - Water 51.065A 2020 165.35 171.1400 5.79 3.5% 61 33510 6 in. and greater Water monthly facility charge - Water 51.065A 2020 413.40 427.8700 14.47 3.5% 61 33500 Effective January 1, 2020, 2022, the following rates shall be charged for water furnished consumers inside the corporate limits of the city: Per month , per 100 cubic feet $2.50 $2.59 Water 51.066 2020 2.50 2.590 0.09 3.6% 61 36160 Effective by June 1, 2018, January 1, 2022, the following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 2 inches Fire service line monthly rate Water 51.070 2018 8.75 9.0600 0.31 3.5% 3 of 5 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change % Chang e Additional Notes 61 36160 Effective by June 1, 2018, January 1, 2022, the following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 3 inches Fire service line monthly rate Water 51.070 2018 10.50 10.8700 0.37 3.5% 61 36160 Effective by June 1, 2018, January 1, 2022, the following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 4 inches Fire service line monthly rate Water 51.070 2018 12.25 12.6800 0.43 3.5% 61 36160 Effective by June 1, 2018, January 1, 2022, the following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 6 inches Fire service line monthly rate Water 51.070 2018 15.75 16.3000 0.55 3.5% 61 36160 Effective by June 1, 2018, January 1, 2022, the following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 8 inches Fire service line monthly rate Water 51.070 2018 19.25 19.9200 0.67 3.5% 61 36160 Effective by June 1, 2018, January 1, 2022 the following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 10 inches Fire service line monthly rate Water 51.070 2018 24.50 25.3600 0.86 3.5% 4 of 5 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change % Chang e Additional Notes 61 36160 Effective by June 1, 2018, January 1, 2022, the following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 12 inches Fire service line monthly rate Water 51.070 2018 29.75 30.7900 1.04 3.5% 5 of 5 ORDINANCE NO. _______ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1 The amendments to the various sections of the Galesburg Code of Ordinances concerning applicable fees, as shown on Exhibit A which is attached hereto and incorporated by reference thereto, are hereby adopted and approved. SECTION 2 All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION 3 This ordinance shall take effect on January 1, 2022, after its passage, approval and publication as provided by law. Approved this _______day of ____________________, 2021, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ _____________________________________________________________________________ Nays: ________________________________________________________________________ _____________________________________________________________________________ Absent: ______________________________________________________________________ Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk _________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GPO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG, ILLINOIS NOVEMBER 15, 2021 AGENDA ITEM: 2021 Property Tax Levy Ordinance SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information Systems recommend the City Council approve the 2021 Property Tax Levy Ordinance. BACKGROUND: Annually, the City Council establishes a dollar amount needed from property tax extensions by the County Clerk. This amount is then aggregated with other taxing districts resulting in individual tax bills on individual property. The City should receive the majority of the money collected from this levy in June and September of 2022. The 2021 tax levy request has been established at $9,707,625 which is an increase of 2.64% when compared to the total amount of the current year tax levy (2020) extension. The following table displays the levy request by use: DESCRIPTION 2021 LEVY AMOUNT $ CHANGE FROM 2020 LEVY EXTENSION % CHANGE FROM 2020 LEVY EXTENSION % OF TOTAL LEVY REQUEST Corporate $2,598,320 $100,006 4% 27% G.O. Bonds 0 0 0% 0% Social Security 250,055 2 0% 3% IMRF 284,860 (1) 0% 3% Police Pension 2,478,490 184,365 8% 25% Fire Pension 2,460,545 (93.999) (4%) 25% Public Library 1,635,355 59,201 4% 17% Based on the current information on the Estimated Assessed Value (EAV) for the 2021 tax levy, the estimated property tax rate for the City will be approximately $2.669 or seven cents more than the 2020 tax levy rate. The property tax rate is applied to individual tax bills. BUDGET IMPACT: The property tax levy will fund a portion of the City’s General Fund and Park & Recreation Fund general operations; IMRF obligations in the General Fund; the majority of the Public Library’s general operations; and the police pension and firefighters’ pension funds. SUPPORTING DOCUMENTS: 1. 2021 Property Tax Levy Estimation 2. 2022 Appropriations for Tax Levy 21-1038 Estimated Taxable Value (EAV)363,713,908$ Description Estimated Rate 2021 Levy Request 2020 Levy Extension $ Change in Levy % Change in Levy Galesburg City Corporate 0.336$ 1,222,170$ 1,122,166$ 100,004$ 8.91% Bonds - 0 0 - #DIV/0! IMRF 0.078 284,860 284,861 (1) 0.00% Social Security 0.069 250,055 250,053 2 0.00% Policemens Pension 0.681 2,478,490 2,294,125 184,365 8.04% Library 0.450 1,635,355 1,576,154 59,201 3.76% Body Totals 1.614$ 5,870,930$ 5,527,360$ 343,570$ 6.22% Galesburg City Fire Corporate 0.378$ 1,376,150 1,376,148$ 2$ 0.00% Firemens Pension 0.677 2,460,545 2,554,544 (93,999) -3.68% Body Totals 1.055$ 3,836,695$ 3,930,691$ (93,996)$ -2.39% Grand Total 2.669$ 9,707,625$ 9,458,051$ 249,574$ 2.64% Approved this ______ day of _________________________, 20____, by a roll call vote as follows: Roll Call #: ____________________________ Ayes: ___________________________________________________________________________________ ___________________________________________________________________________________ Nays: ___________________________________________________________________________________ Absent: __________________________________________________________________________________ . _______________________________ Peter Schwartzman, Mayor ATTEST: ________________________________________ Kelli R. Bennewitz, City Clerk Estimated Real Estate Extension Report KNOX COUNTY TAX YEAR - 2021 Special Ordinance No. _____________________ AN ORDINANCE MAKING THE LEVY FOR CORPORATE PURPOSES AND SPECIAL FUNDS, FOR THE CURRENT YEAR COMMENCING ON THE FIRST DAY OF JANUARY, 2022 AND ENDING ON THE THIRTY-FIRST DAY OF DECEMBER, 2022 FOR THE CITY FOR GALESBURG, ILLINOIS BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION 1. That a tax levy for the following sums of money, or as much thereof as may be authorized by law, to defray all expenses and liabilities of the City be, and the same is hereby levied for the purposes specified against all taxable property in the City for the fiscal year commencing on the first day of January, 2022, and ending on the thirty-first day of December, 2022. The specific amounts are levied for the purposes listed below, indicated by being placed in a separate column designated "Amount Raised by Taxation" which item appears at the right hand column of this ordinance. The tax so levied for the fiscal year of the City of Galesburg, and is for the appropriation amounts to be raised by taxation, the total of which has been determined as follows: Fund Description FY 22 Budget Amount Raised by Other than Taxation Amount Raised by Taxation 001 General 19,743,720 18,765,985 977,735 General Fund Fire Department 7,607,260 6,231,110 1,376,150 Various Pensions and Social Security Contributions in General Fund: IMRF (284,860) 284,860 Social Security (250,055) 250,055 Police Pension (2,478,490) 2,478,490 Fire Pension (2,460,545) 2,460,545 001 Total General Fund 27,350,980 19,523,145 7,827,835 011 Motor Fuel Tax 2,695,000 2,695,000 - 013 Grants 7,324,340 7,324,340 - 014 City Gas Tax 1,592,990 1,592,990 - 015 Federal Special Enforcement - - - 016 Special Enforcement 36,650 36,650 - 017 911 Communications 118,945 118,945 - 018 Storm Water Utility 1,290,300 1,290,300 - 019 Parks & Recreation 5,419,085 5,174,650 244,435 020 Airport Operations 286,915 286,915 - 021 Foreign Fire 11,430 11,430 - 023 Property Redevelopment 853,935 853,935 - 024 Economic Development 971,630 971,630 - 026 UDAG Repayment 856,300 856,300 - 030 Public Transportation Services 2,289,195 2,289,195 - 032 Public Transportation Projects 800,000 800,000 - 043 2016 GO Bond Debt Service 640,365 640,365 - 046 2011C Business Park Bonds 322,990 322,990 - 047 Business Dstrct 2013A GO Bonds 114,580 114,580 - 048 TIF 3 Regency Cap Proj 75,000 75,000 - 049 TIF IV 1,075,940 1,075,940 - 050 TIF V - - - 051 Players Fields Capital Imp 6,000 6,000 - 053 Building Repair & Maintenance 161,120 161,120 - 054 Planning Fund - - - 055 TIF Downtown 360 360 - 1 Fund Description FY 22 Budget Amount Raised by Other than Taxation Amount Raised by Taxation 056 TIF East Main 274,420 274,420 - 057 Computer Replacement 226,500 226,500 - 058 Vehicle Replacement 320,465 320,465 - 059 Utility Tax Capital Projects 1,195,070 1,195,070 - 060 Seminary St Business District 30,010 30,010 - 061 Water Operations 6,450,730 6,450,730 - 067 Refuse 2,891,510 2,891,510 - 078 Risk Management 1,004,530 1,004,530 - 085 OPEB Trust 1,500 1,500 - 088 Linwood Cemetery Trust 2,900 2,900 - 089 East Linwood Cemetery Trust 15,000 15,000 - 900 Public Library 10,927,950 9,292,595 1,635,355 Total All Other Funds 50,283,655 48,403,865 1,879,790 Total 2022 Appropriations for 2021 Tax Levy 77,634,635 67,927,010 9,707,625 SECTION 2. The City Clerk of the City of Galesburg is hereby directed to file with the County Clerk of Knox County, Illinois, a properly certified copy of the ordinance on or before the last Tuesday of December 2021. SECTION 3. The provisions of this ordinance are hereby declared to be separable, and if any section, phrase or provision shall for any reason by declared to be invalid, such declaration shall not the validity of the remainder of the sections, phrases or provisions hereof. SECTION 4. This section shall be in full force and effect after its passage and approval by the Mayor. SECTION 5. This ordinance is adopted pursuant to the state law of Illinois and the home rule authority provided pursuant to the Constitution of the State of Illinois. Approved this ______ day of _________________________, 20____, by a roll call vote as follows: Roll Call #: ____________________________ Ayes:______________________________________________________________________ Nays: ______________________________________________________________________ Absent______________________________________________________________________ ________________________________ Peter Scwartzman, Mayor ATTEST: ________________________________________ Kelli R. Bennewitz, City Clerk 2 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 15, 2021 AGENDA ITEM: Ordinance to restrict parking on both sides of Locust St. between Knox St. and Conger St. during school hours. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works and City Engineer recommend approval of this Ordinance to restrict parking on both sides of Locust St. between Knox St. and Conger St. during school hours. BACKGROUND: Galesburg CUSD #205 requested that parking be restricted during school hours on both sides of Locust St. between Knox St. and Conger St. near Lombard School. The request stated that there have been issues with busses making the turn onto Locust St. from Knox St. due to vehicles parked on the west side of Locust St. There have also been concerns with student safety due to vehicles parking on the street during drop off and pick up. Currently, the east side of Locust St. is signed for no parking from 8:00 a.m. to 4:30 p.m. on school days. However, no record was found in the City ordinances of this parking restriction. The Traffic Advisory Committee reviewed the request and recommends approval of the parking restriction. The restriction would be in place on school days only from 8:00 a.m. to 4:30 p.m. BUDGET IMPACT: Cost of signs and posts. SUPPORTING DOCUMENTS: 1. Ordinance 21-1039 ORDINANCE NO. _________________ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: Appendix X of Chapter 77 of the City of Galesburg Code of Ordinances shall be, and is hereby amended by adding the following language below the section that specifies from 8:00 a.m. to 4:30 p.m. on school days: Locust Street, both sides, Knox Street to Conger Street SECTION TWO: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION THREE: This ordinance shall be in full force and effect following its passage, approval and publication as required by law. Approved this ______day of ____________________, 2021, by roll call vote as follows: Roll Call #: Ayes: ______________________________________________________________________________ ______________________________________________________________________________ Nays: ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ ______________________________ Peter Schwartzman, Mayor ATTEST: ______________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GPO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG, ILLINOIS NOVEMBER 15, 2021 AGENDA ITEM: Resolution to determine the 2021 Property Tax Levy for Special Service Area Number One. SUMMARY RECOMMENDATION: The Galesburg Downtown Council recommends that the Resolution to exceed a levy of 105 percent over the 2020 property tax levy extension for the Special Service Area Number One be passed. BACKGROUND: Prior to the first and second readings of the Tax Levy; a resolution is passed by the City Council stating their intent to exceed or not exceed the 5 percent increase threshold for any truth in taxation public hearing. This Resolution indicates an intention to exceed 105 percent of the 2020 tax extension for Special Service Area Number One and thus requires a truth in taxation public hearing. The truth in taxation hearing for the Special Service Area Number One 2021 property tax levy is expected to be held prior to the council meeting on December 6, 2021. SUPPORTING DOCUMENTATION: 1. Resolution to determine the 2021 Tax Levy for Special Service Area Number One 21-2033 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GPO Page 1 of 1 RESOLUTION NO. ___________________ RESOLUTION TO DETERMINE ESTIMATED 2021 TAX LEVY FOR THE SPECIAL SERVICE AREA NUMBER ONE WHEREAS, The City Council of the City of Galesburg, Knox County, Illinois, a home rule corporation, herein referred to as Council wishes to comply with the Truth in Taxation Act, ILCS Chapter 35:200/18-60 and WHEREAS, The Council has duly deliberated on the estimate of the annual aggregate levy for the Special Service Area Number One; WHEREAS, this determination is made more than twenty (20) days prior to the proposed adoption of the City’s aggregate levy for the Special Service Area Number One and in compliance with the Truth in Taxation Act; NOW THEREFORE, BE IT RESOLVED THAT: The Corporate Authorities determine the amount of money exclusive of any portion of that levy attributable to the cost of conducting an election required by the Election Law, estimated to be necessary to be raised by taxation for the 2021 tax levy does exceed one hundred forty two thousand five hundred twelve ($142,512) which is more than 105% of the aggregate extensions for the 2020 tax levy, which was about $135,726. SECTION 2. The Mayor is authorized and empowered to execute this Resolution on behalf of the City Council. Approved this 15th day of November, 2021, by a roll call vote as follows: Roll Call #:_________________ Ayes:__________________________________________________________________________ ______________________________________________________________________________ Nays:__________________________________________________________________________ ______________________________________________________________________________ Absent:________________________________________________________________________ _______________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 15, 2021 AGENDA ITEM: A Resolution Authorizing the Execution of a Grant Agreement with the Salvation Army to Provide an Emergency Warming Shelter SUMMARY RECOMMENDATION: The City Manager and City Attorney / Administrative Services Director recommend the City Council authorize staff to negotiate and execute a grant agreement with the Salvation Army to operate an emergency warming shelter this winter. BACKGROUND: During the November 2nd budget work session, members of the Council directed staff to prepare an option for an emergency warming shelter for homeless individuals. Staff identified the Salvation Army, as a likely partner for this project. The parties have coordinated their efforts and believe that an emergency warming shelter can be established in a short timeframe. This Resolution authorizes staff to negotiate and execute a grant agreement with the Salvation Army to fund the operation of this emergency warming shelter. The grant would be in an amount not to exceed $100,000. The Salvation Army would be reimbursed for their expenses for staff, services and equipment necessary to operate the emergency shelter. It is anticipated that this shelter would be located at the Hawthorne Gym. A lease for use of this space will also be presented at the November 15th meeting. BUDGET IMPACT: Funding for this project would be allocated from funds awarded to the City under the American Rescue Plan Act. SUPPORTING DOCUMENTS: 1. Resolution 21-2034 RESOLUTION NO. _________________ A RESOLUTION AUTHORIZNIG EXECUTION OF A GRANT AGREEMENT WITH THE SALVATION ARMY TO PROVIDE AN EMERGENCY WARMING SHELTER WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to Section 6, Article VII of the Constitution of the State of Illinois; and WHEREAS, Article VII, Section 6(a) of the Illinois Constitution grants a home rule unit authority to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, due to the COVID 19 pandemic, there is a growing need for an emergency warming shelter for unsheltered homeless of Galesburg; and WHEREAS, the proposed activities meet the objectives of the American Rescue Plan Act (H.R. 1319); and WHEREAS, the Salvation Army has the experience with and willingness to operate an emergency warming shelter in Galesburg during the winter months; and WHEREAS, the City Council finds that execution of an Agreement to provide these services is in the best interests of the health, safety and welfare of the residents of the City of Galesburg. NOT, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION ONE: The foregoing recitals are hereby incorporated into this Resolution as is fully set forth herein. SECTION TWO: That the Mayor, City Clerk, and City staff are hereby authorized to negotiate and execute a grant agreement with the Salvation Army, an Illinois corporation, to provide a winter warming shelter in an amount not to exceed $100,000. Approved this ______day of ____________________, 2021, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ ______________________________________________________________________________ Nays: ________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk _________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 4 TRAFFIC ADVISORY COMMITTEE NOVEMBER 2021 REPORT MISSION: To provide technical recommendations for policy decisions by the City Council in order to create safe, efficient, serviceable streets for residents, visitors, and public safety operation 21-33> Request to install Children Playing signs on Circle Drive (Ward 1, Ald. Hix) • A resident requested the installation of signs to protect children on Circle Drive. The request stated that sometimes drivers speed around the circle, and there are families with young children that like to ride bikes in the street. • Circle Drive is a residential area with one access in and out of the subdivision. The speed limit is 30 mph. • A similar request was made in 2015 and no change was recommended other than a potential increase in police enforcement. • In 2017, TAC reviewed a complaint regarding speeding on the circle. Speed data was collected at that time and found that the 85th percentile speed was 19 mph and 99% of motorists were traveling less than the posted speed limit. • TAC does not normally recommend the installation of Children Playing signs. The guidance on these signs is that they are not effective in slowing down traffic and provide a false sense of security that the roadway is safer to be in. • TAC reviewed the request and recommends no change based on the City’s policy on the Children Playing signs. Also, prior speed data did not indicate a speeding issue and there have been no changes to the usage or function of the circle since the speed data was taken. It was discussed that City staff could install No Outlet signs at the entrance to the circle. These signs may help reduce traffic in the subdivision from motorists that may not be aware it is not a through street. _________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 4 Location Map Recommendation: No change 21-34> Request to install an all-way stop at Hawkinson Ave. and Frank St. (Ward 6, Ald. Davis) • A resident requested an all-way stop be installed at the intersection of Hawkinson Ave. and Frank St. The request stated that there have been numerous crashes at the intersection • Hawkinson Ave. and Frank St. do not meet the traffic volume warrants for an all- way stop. In some cases where two residential neighborhood collector streets have similar design and operating characteristics such as a similar traffic count, an all- way stop could be considered. In this case, Hawkinson carries approximately twice the amount of vehicles as Frank St. • Crash reports for the last 5 years were reviewed for the intersection. There were seven (7) total crashes in the area, however, only two (2) would possibly be susceptible to correction by the installation of an all-way stop. Both crashes were _________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 4 the result of a failure to yield. The recent crash at the intersection that prompted the request was due to a medical event sustained by the motorist involved in the crash. It was a single vehicle crash that would not have been corrected by an all-way stop being in place. The number of crashes does not meet MUTCD warrants for an all- way stop. • The crash history at the intersection does not indicate there is an issue that would be corrected by the installation of an all-way stop. Also, the site distance at the intersection is sufficient. Based on the warrants for an all-way stop not being met, TAC recommends no change. _________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 4 Location Map Recommendation: No change ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 2 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 1, 2021 AGENDA ITEM: Agreement with Hutchison Engineering, Inc to prepare a grant application for the State of Illinois Rebuild Downtowns and Main Streets Grant. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works and City Engineer recommend approval of an agreement with Hutchison Engineering Inc to prepare a grant application in an amount not to exceed $5,000. BACKGROUND: UPDATE: This is one of three projects the city intends to apply for through this program. The other two projects will have similar agreements brought to the Council at the December 6, 2021 Council meeting. One of those projects will be for renovation of upper stories to residential apartments of commercial buildings in the downtown. The other project will be for the Railroad Hall of Fame. The Illinois Department of Commerce and Economic Opportunity (DCEO) is accepting applications for the Rebuild Downtowns and Main Streets Grant. This is a new one time grant program designed to bring investments to revitalize commercial corridors and main street areas statewide. The program leverages funds from the American Rescue Plan Act to provide grants for construction, repair and modernization of public infrastructure and amenities to boost jobs, improve quality of life and stimulate economic activity for areas hit hardest curing COVID-19. Projects must be located in a commercial center or downtown area and may include, but are not limited to: roadways, parking and public way improvements, parks and venues or plazas for public use, sustainability upgrades, structural repairs, and mixed-use or transit-oriented development. This grant opportunity is intended for infrastructure investment that has a strong and direct connection with efforts to promote recovery from the COVID-19 health and economic crisis. Priority will be given to projects that are located in a disproportionately impacted area, an Opportunity Zone, or a Qualified Census Tract. Projects that advance initiatives that are part of a regional or local plan will also score higher. The program is competitive and provides $50 million for projects across Illinois. The minimum grant size is $250,000 and the maximum grant size is $3 million. There is no match requirement however, projects are scored higher if a local match is provided. Based on a staff review of the grant requirements and consultation with Hutchison Engineering, Inc., it is proposed to apply for reconstruction of Parking Lot H (located at 235 E. Simmons Street) as proposed in the Massie and Massie Downtown Development Plan that was approved in 2016. The improvements would include landscaping and resurfacing the lot as well as adding covered areas for event use and for covered parking when events are not going on. In addition to the parking lot, it is proposed to reconstruct the sidewalks and curbing on Simmons Street from Cherry Street to Kellogg Street and add landscaping and decorative streetlights along the street. The project would tie into the Park Plaza project which was completed last year and would assist the businesses in the downtown area. As part of the project, it would be proposed to resurface the street with a new asphalt surface. The project is located in a qualified census tract in addition to being adjacent or nearby many businesses 21-4101 TABLED ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 2 of 2 impacted by COVID, which would make it a strong application for the program. The estimated cost of the project would be $2 million with a proposed 20% local match from the city. The deadline to submit a project is January 1, 2022. Projects are anticipated to be selected in the summer of 2022 and would be constructed in 2023 if selected. BUDGET IMPACT: The grant application agreement amount of $5,000 would be paid from the City Gas Tax Fund. If selected for the grant, the City’s share of the grant project, estimated at $400,000 is planned to be funded through a combination of MFT, City Gas Tax, and Utility Tax funds in 2023. SUPPORTING DOCUMENTS: 1. Agreement with Hutchison Engineering, Inc. 2. Exhibit from Downtown Development Plan for Parking Lot H Since1945 Carbondale Jacksonville Quad Cities Peoria Shorewood 2010 W. Glen Ave., Suite 210 Peoria, Illinois 61614 Phone: (309) 691-1633 www.hutchisoneng.com info@hutchisoneng.com October 14, 2021 Aaron Gavin City Engineer City of Galesburg 55 W. Tompkins Galesburg, IL 61402 Re: Rebuild Downtowns & Main Streets Capital Grant Program (RDMS) Grant Application Assistance Services Dear Mr. Gavin: As requested, we are pleased to submit a Professional Services Agreement for RDMS grant assistance services for street reconstruction/streetscaping on Simmons St. from Cherry St. to Kellogg St. The services to be provided are outlined in the attached Exhibit A - Scope of Services. If you have any questions, please contact me at (309) 368-0689. We look forward to working with you on this project and continuing our relationship with the City of Galesburg. Very truly yours, Hutchison Engineering Inc. W. Shane Larson, P.E. Vice President Attach. AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT made this day of October , 2021 by & between City of Galesburg 55 W. Tompkins St., Galesburg, IL 61402 hereinafter called the OWNER and Hutchison Engineering, Inc., 1801 W. Lafayette Avenue, P. O. Box 820, Jacksonville, IL 62651, hereinafter called the ENGINEER. WITNESSETH: That whereas the OWNER desires Professional Engineering or Land Survey Services as follows: See attached Exhibit A – Scope of Services for Rebuild Downtowns & Main Streets Capital Grant Program grant application assistance services for reconstruction/streetscaping of Simmons St. from Cherry St. to Kellogg St. NOW THEREFORE: The ENGINEER AGREES to provide the above described services in accordance with the generally accepted engineering practices. The OWNER AGREES to compensate the ENGINEER for the actual time spent in providing the above described services in accordance with the ENGINEER’s attached Schedule of Hourly Charges in effect at the time the services are performed, unless otherwise provided herein. The Not-to-Exceed cost for the above noted services is Five Thousand Dollars ($5,000). IT IS MUTUALLY AGREED: Payment for the services rendered shall be made monthly in accordance with invoices issued by the ENGINEER. Invoices not paid within thirty (30) days from the date of the invoice will be considered delinquent and shall bear interest at the rate of 12% per annum from the date of invoice until fully paid and OWNER shall be liable to ENGINEER for any reasonable attorney’s fees, court costs or related expenses incurred in connection with the effort to collect said delinquencies. Services may be suspended by ENGINEER if payments are not paid within thirty (30) days of OWNER’s receipt of invoice. In the event that the ENGINEER deems that a lien or other legal action is necessary to enforce collection of services rendered, the OWNER shall bear all lien fees, legal expenses and court costs. Either the OWNER or the ENGINEER may terminate this agreement at any time by giving the other party five (5) days written notice thereof, in which case, the ENGINEER shall be paid in full for all services performed to the date of termination. The OWNER agrees to limit the ENGINEER’s liability to the OWNER and to all construction contractors and sub-contractors on the PROJECT, due to the ENGINEER’s negligent acts, errors or omissions, such that the total aggregate liability of the ENGINEER to all those named shall not exceed fifty thousand dollars ($50,000.00) or the ENGINEER’s total fee for services rendered on this PROJECT, whichever is greater. IT IS FURTHER MUTUALLY AGREED: The OWNER and the ENGINEER each binds himself, his partners, successors, executors, administrators and assignees to each other party hereto in respect to all the covenants and agreements herein and except as above, neither the OWNER nor the ENGINEER shall assign or transfer any part of his interest in this AGREEMENT without the written consent of the other party hereto. IN WITNESS WHEREOF, the parties hereto have made and executed this AGREEMENT as of the day and year first above written. OWNER: ENGINEER: City of Galesburg HUTCHISON ENGINEERING, INC. By: By: Title: Title: Vice President HUTCHISON ENGINEERING, INC. CITY OF GALESBURG – REBUILD DOWNTOWNS & MAIN STREETS CAPITAL GRANT PROGRAM GRANT APPLICATION ASSISTANCE EXHIBIT A - SCOPE OF SERVICES Whereas the City of Galesburg (Client) has requested a proposal from Hutchison Engineering, Inc. (Consultant), to provide professional services related to the development of a Rebuild Downtowns & Main Streets Capital Grant Program (RDMS) Grant application for street reconstruction/streetscaping on Simmons St. from Cherry St. to Kellogg St., Hutchison Engineering, Inc. agrees to provide the services described in the ensuing paragraphs. SERVICES: Hutchison Engineering’s proposed scope of services is as follows: 1. Attend Initial Scoping/Kick-off Meeting 2. Initial Site Visit 3. Application: a. Develop Uniform Grant Application & Coordinate City Signatures. b. Develop Uniform Capital Budget Template & Coordinate City Signatures. c. Develop Conflict of Interest Disclosure & Coordinate City Signatures. d. Develop Mandatory Disclosures & Coordinate City Signatures. e. Project Narrative i. Description of Commercial Corridor or Business District. 1. Narrative 2. Demographic Data 3. Business Information (#, type, etc.) 4. Photo Log 5. Project Map/Exhibits ii. Description of Proposed Project iii. Assessment of How Proposed Project Would enhance the Commercial Corridor 1. How project accomplishes goals established in regional/local economic plan. 2. How project would preserve/enhance the aesthetics and historical character. 3. How project compliments other amenities to foster economic development. 4. How project directly impacts businesses and/or amenities currently located in the corridor. 5. How project will result in future local investment by businesses. iv. Detailed evidence that shows how project is an area that has exp. major economic development, job loss, etc. v. Documentation the proposed area/businesses have been significantly harmed by COVID. vi. Narrative from Treasury guidance document. vii. Demonstration of Ability/Capacity to complete the project. viii. Minority Inclusion Plan. ix. Discussion of Matching Funds. HUTCHISON ENGINEERING, INC. CITY OF GALESBURG – REBUILD DOWNTOWNS & MAIN STREETS CAPITAL GRANT PROGRAM GRANT APPLICATION ASSISTANCE EXHIBIT A - SCOPE OF SERVICES f. Letters of Support i. Develop draft Letter of Support. ii. Disseminate draft letter of support to legislators, business owners, community groups. iii. Collect Letters of Support. g. Develop Project Schedule. h. Develop Project Cost Estimate. 4. Develop draft application and submit to City for review. 5. Develop final application and submit to DCEO. HUTCHISON ENGINEERING, INC. Jacksonville, IL, Shorewood, IL Peoria, IL, Moline, IL SCHEDULE OF HOURLY CHARGES Effective January 1, 2021 Engineering Technician 1...….……………………………………………………………...90.00 per hour Engineering Technician 2………………………………………………………………….108.00 per hour Engineering Technician 3.…….…………………………………………………………...120.00 per hour Engineering Technician 4..……………………………………………………………..….135.00 per hour Engineering Technician 5…………………………………………………………….……145.00 per hour Engineering Technician 6.….……………………………………………………………...165.00 per hour Engineer 1...………………………………………………………………………………..…107.00 per hour Engineer 2.…………..……………………………………………………………………..…130.00 per hour Engineer 3.……………………………………………………………………………...…….152.00 per hour Engineer 4..………………………………...…………………………………………………170.00 per hour Engineer 5..…………………………………………………..………………………….…...205.00 per hour Project Manager……………………………………...……………………………………...235.00 per hour Principal of Firm……………………………………………………………………………..260.00 per hour Computer Aided Design/Drafting…………………………………………………………..15.00 per hour Nuclear Density Equipment…………………………………………………………………..50.00 per day ($25.00 Minimum) Breaking Concrete Cylinders …………………………………………………………………..20.00 Each GPS Equipment……………………………………………………………………………….200.00 per day ($100.00 Minimum) Robotic Survey Equipment………………………………………………………………….100.00 per day ($50.00 Minimum) Expenses such as sub-surface investigations, laboratory testing, bituminous proportioning, printing, mileage and subsistence shall be billed at actual cost. Premium portion of overtime hours will be billed as a direct cost. The above rates shall apply to any services for the calendar year in effect, after which the rates shall be adjusted to the then current calendar year schedule used by the firm. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TOE Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 15, 2021 AGENDA ITEM: Approval of Farnsworth Group, Inc. contract for preliminary architectural/engineering work to provide an estimated cost to renovate Churchill Junior High School. SUMMARY RECOMMENDATION: The City Manager and Director of Parks & Recreation recommend that the City Council approve the contract with Farnsworth Group, Inc. for architectural/engineering work to provide an estimated cost of renovating Churchill Junior High School. BACKGROUND: School District 205 has made the decision to close Churchill Junior High School when the 2021-2022 school year has ended. The District has offered Churchill Junior High School and adjacent property to the City for the anticipated sale amount of $1. As Churchill Junior High School is decades old, staff believes having an architect/engineer estimate the cost of renovating the building prudent before making a decision on whether or not to purchase the building. BUDGET IMPACT: The proposal by Farnsworth Group, Inc. is not to exceed $15,900. This project would be paid out of the General Fund. SUPPORTING DOCUMENTS: 1. Farnsworth Group, Inc. Contract 21-4108 October 25, 2021 Tony Oligney-Estill Director of Parks and Recreation City of Galesburg 55 West Tompkins Street PO Box 1387 Galesburg, IL 61401 RE: Project Services Agreement for Churchill Junior HS Building Assessment Dear Bill: Farnsworth Group, Inc. (“Farnsworth Group”) is pleased to present this Project Services Agreement (“Agreement”) to City of Galesburg (“Client”) to provide Architectural design services for the Churchill Junior HS Building Assessment located in Galesburg, Illinois. We have prepared this Project Services Agreement to match the scope of the work as we understand it in the attached proposal. Thank you again for the opportunity to provide you with this Project Services Agreement. Should you have any questions regarding this Project Services Agreement, we would be pleased to discuss. Please indicate your acceptance of this Agreement including the attached Schedule of Charges and General Conditions by signing and returning one copy for our records. We look forward to working with you on this exciting project. Sincerely, FARNSWORTH GROUP, INC. PROJECT SERVICES AGREEMENT Churchill Junior HS Building Assessment City of Galesburg October 25, 2021 Churchill Junior HS Building Assessment FARNSWORTH GROUP / 1 PROJECT OVERVIEW / Farnsworth Group understands that this project is to assess the Churchill Junior High School located at 905 Maple Avenue in Galesburg, IL. Services to be provided include Architectural, Mechanical, Electrical, and Plumbing/Fire Protection. This phase of the project consists of visiting the site to observe general condition of existing systems, assessing said systems, and providing a narrative of our findings. Approximate Opinions of Probable Cost will be provided to give the City of Galesburg better insight on potential concerns and resulting corrections. SCOPE OF PROFESSIONAL SERVICES / SCOPE OF WORK Farnsworth Group’s proposal includes the following scope of services based on all applicable Building Code Requirements for the City of Galesburg and the State of Illinois: · General o Provide general overview/description of building · Architectural o Perform one (1) site visit to verify existing conditions o Perform a cursory code study of the building, as it relates to governing codes of the City of Galesburg (including, but not limited to 2012 International Building Code and ADA) o Provide brief narrative of findings and identify areas of potential concern o Provide approximate Opinion of Probable Costs for building assemblies/systems · Plumbing / Fire Protection o Perform one (1) site visit to verify existing conditions o Observe general condition of existing plumbing and fire protection systems – Water service, water heaters, and sprinklers o Provide brief narrative of findings and identify areas of potential concern o Provide approximate Opinion of Probable Costs for building assemblies/systems · Mechanical o Perform one (1) site visit to verify existing conditions o Observe general condition of existing mechanical systems – HVAC equipment o Provide brief narrative of findings and identify areas of potential concern o Provide approximate Opinion of Probable Costs for building assemblies/systems · Electrical o Perform one (1) site visit to verify existing conditions o Observe general condition of existing electrical systems – Electrical service, power distribution, and fire alarm o Provide brief narrative of findings and identify areas of potential concern o Provide approximate Opinion of Probable Costs for building assemblies/systems Churchill Junior HS Building Assessment FARNSWORTH GROUP / 2 DELIVERABLES The scope of work includes the deliverables generally described as follows: · Building Assessment Report MAIN POINT OF CONTACT / The Main Point of Contact with Farnsworth Group for this project will be: Bond S. Wagner, AIA, NCARB Farnsworth Group, Inc. 100 Walnut Street, Ste. 200 Peoria, IL 61602 309.689.9888 bwagner@f-w.com PROFESSIONAL FEES / Farnsworth Group proposes to provide the described services for a Time & Materials (T&M) Not to Exceed (NTE) fee, based on an hourly basis per the attached Schedule of Charges, of $15,900 (Fifteen Thousand and Nine Hundred dollars), plus normal reimbursable expenses. Additional details regarding payment terms and related policies are included in the attached General Conditions. If the cost of the project increases significantly after the contract is executed, the fee may be adjusted at that time with consent of the Client. PROJECT TIMELINE / We understand the timeline of the project to be as follows: · Building Assessment Report November 15, 2021 ASSUMPTIONS AND CLARIFICATIONS / The following assumptions and clarifications support the fees for this proposal. A. General 1. The number of meetings, site visits or travel included in this proposal are mentioned in the scope of services section. Additional meetings, site visits or travel may be requested on an hourly basis. 2. Dimensioned floor plans, elevations, etc. are not included in the scope of work. 3. Detailed, line-item-estimate of costs are not included in the scope of work – Approximate Churchill Junior HS Building Assessment FARNSWORTH GROUP / 3 opinions of probable cost are included. 4. Schedule relies on timely receipt of information from the Owner, if needed. 5. Readily available access to the project site will be provided, if needed. 6. Construction testing. Customarily, this service is provided by the Owner and coordinated/requested by a Contractor. 7. Interior finish design, color selections, furniture, fixtures and equipment (FFE), etc. 8. Preparation of drawings for the intent of submitted to the City for permitting/construction – This may be provided in a following phase. 9. Revisions caused by Client, Tenants, Authority Having Jurisdiction (AHJ), other governmental review agencies or any other entity that causes work already performed to be revised is excluded. 10. Hazardous Materials abatement services included by not limited to inspections, bulk sampling, testing, analysis, reports and design as required for any contaminated materials identified and required for removal. 11. Note: Due to the height of some interior spaces, the observation of some systems (i.e. roof structure, etc.) may be performed as allowed on a visual basis only. ADDITIONAL SERVICES / The following services are not included in the fees for this proposal, but may be relevant to the project and can be provided at your request for an additional fee: · Multiple revisions and changes of scope both during and after each phase of service. · Preparation of plans or specifications not specifically defined by this agreement. · Bidding or Construction Administration services. · Value Engineering exercises. · Other disciplines not specifically stated above (i.e. Civil, Structural, Interior Design, etc.). · Attendance at additional meetings or site visits requested by the CLIENT · Assistance with special inspections. · Architectural Renderings or special presentation graphics. CLIENT RESPONSIBILITIES / The following services or items are required to be provided by you in order to allow Farnsworth to complete the scope of services outlined above. · Ready accessibility to the building. · Payment of any application fees, recording costs, and other fees that could be associated in the scope of the project. Churchill Junior HS Building Assessment FARNSWORTH GROUP / 4 AGREEMENT / FARNSWORTH GROUP, INC. CITY OF GALESBURG Signature Signature Typed Name Typed Name Title Title Date Date General Conditions / Rev. Feb.2020 GENERAL CONDITIONS Standard of Care: Services performed by Farnsworth Group under the Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. No other representation expressed or implied, and no warranty or guarantee, is included or intended in the Agreement, or in any report, opinion, document, or otherwise. Entire Agreement: These General Conditions and the signed document to which they are attached constitute the entire Agreement between Client and Farnsworth Group and are referred to hereinafter collectively as the "Agreement". The Agreement supersedes all prior communications, understandings and agreements, whether written or oral. Both parties have participated fully in the preparation and revision of the Agreement, and each party and its counsel have reviewed the final document. Any rule of contract construction regarding ambiguities being construed against the drafting party shall not apply in the interpreting of the Agreement, including any Section Headings or Captions. Precedence: All purchases of Services are expressly limited to and conditioned upon acceptance of this Agreement The Agreement shall take precedence over any inconsistent or contradictory provisions contained in any proposal, contract, purchase order, requisition, notice to proceed, or like document regarding Farnsworth Group’s services. Any additional or conflicting terms or conditions contained in any purchase order, statement of work, or other document issued by Client will not be binding upon Farnsworth Group and are expressly rejected by Farnsworth Group. Fee Schedule: Where lump sum fees have been agreed to between the parties, they shall be so designated in the signed document attached hereto and by reference made a part hereof. Where fees are based upon hourly charges for services and costs incurred by Farnsworth Group, they shall be based upon the hourly fee schedule annually adopted by Farnsworth Group, as more fully set forth in a Schedule of Charges attached hereto and by reference made a part hereof. Farnsworth Group. Such fees in the initial year of the Agreement shall be those represented by said Schedule of Charges, and these fees will annually change at the beginning of each calendar year after the date of the Agreement. Opinions of Cost: Farnsworth Group's opinions of probable Project cost or construction cost for the Project will be based solely upon its own experience with construction. Since Farnsworth Group has no control over the cost of labor, materials or equipment, or over a contractor's method of determining prices, or over competitive bidding or market conditions, Farnsworth Group cannot and does not guarantee that proposals, bids, or the construction cost will not vary from its opinions of probable cost. If Client wishes greater assurance as to the construction cost, Client should employ an independent cost estimator. Invoices: Client will pay Farnsworth Group the fees set forth in the Agreement (the "Fees"). Charges for services will be billed at least as frequently as monthly, and at the completion of Project. Client shall compensate Farnsworth Group for any sales or value added taxes which apply to the services rendered under the Agreement or any amendment thereto. Client shall reimburse Farnsworth Group for the amount of such taxes in addition to the compensation due for services. Payment of invoices shall not be subject to any discounts or set-offs by Client unless agreed to in writing by Farnsworth Group. Invoices are delinquent if payment has not been received within thirty (30) days from date of invoice. Amounts outstanding more than thirty (30) days will accrue interest at the rate of 1.5% per month (compounded), or if lower, the maximum rate permitted by applicable law. Should a past due amount exceed sixty (60) days, Farnsworth Group shall have the right to suspend all Services, without liability of any kind to Client, until full payment is received. All time spent and expenses incurred (including attorney’s fees) in connection with collection of any delinquent amount will be paid by Client to Farnsworth Group per Farnsworth Group’s then current Schedule of Charges. Client will reimburse Farnsworth Group at the rate of cost plus 10% for reasonable meals and travel expenses incurred in connection with travel requested by Client outside the metropolitan area in which the individual employee or contractor of Farnsworth Group normally works. Confidentiality: Each party shall retain as confidential all information and data furnished to it by the other party which are designated in writing by such other party as confidential at the time of transmission and are obtained or acquired by the receiving party in connection with the Agreement, and said party shall not reveal such information to any third party. However, nothing herein is meant to preclude either disclosing and/or otherwise using information (i) when the information is actually known to the receiving party before being obtained or derived from the transmitting party; or (ii) when the information is generally available to the public without the receiving party's fault at any time before or after it is acquired from the transmitting party; or (iii) where the information is obtained or acquired in good faith at any time by the receiving party from a third party who has the same in good faith and who is not under any obligation to the transmitting party in respect thereof; or (iv) is required by law or court order to be disclosed. Compliance with Law: In the performance of services to be provided hereunder, Farnsworth Group and Client agree to comply with applicable federal, state, and local laws and ordinances and applicable lawful governmental or quasi- governmental order, rules, and regulations. Modification to the Agreement: Client or Farnsworth Group may, from time to time, request modifications or changes in the scope of services to be performed hereunder. Such changes, including any increase or decrease in the amount of Farnsworth Group’s compensation, to which Client and Farnsworth Group mutually agree shall be incorporated in the Agreement by a written amendment to the Agreement. Notice: All notices required or permitted under this Agreement must be written and will be deemed given and received (a) if by personal delivery, on the date of such delivery, (b) if by electronic mail, on the transmission date if sent before 4:00 pm U.S. central time on a business day or, in any other case, on the next business day, (c) if by nationally recognized overnight courier, on the next business day following deposit for next business day delivery, or (d) if by certified mail, return receipt requested with postage prepaid, on the third business day following deposit. Notice must be addressed at the address or electronic mail address shown below for, or such other address as may be designated by notice by such Party: If to Client: [Company Entity] Attn: _____________________ __________________________ __________________________ E-mail: ____________________ Date: October 25, 2021 Client: City of Galesburg Project: Churchill Junior HS Building Assessment General Conditions / Rev. Feb.2020 If to Farnsworth Group: Farnsworth Group, Inc. Attn: _____________________ __________________________ __________________________ E-mail: ____________________ With a copy (which will not constitute notice) to: Farnsworth Group, Inc. Attn: Chris Grgurich 100 Walnut Street, Suite 200 Peoria, IL 61602 E-mail: cgrgurich@F-W.com Facsimile; PDF Signatures. Execution and delivery of this Agreement by delivery of a facsimile or portable document format ("PDF") copy bearing the facsimile or PDF signature of any party hereto shall constitute a valid and binding execution and delivery of this Agreement by such party. Such facsimile and PDF copies shall constitute enforceable original documents. Force Majeure: Obligations of either party under the Agreement, other than payment obligations, shall be suspended, and such party shall not be liable for damages or other remedies while such party is prevented from complying herewith, in whole or in part, due to contingencies beyond its reasonable control, including, but not limited to strikes, riots, war, fire, acts of God, injunction, compliance with any law, regulation, or order, whether valid or invalid, of the United States of America or any other governmental body or any instrumentality thereof, whether now existing or hereafter created, inability to secure materials or obtain necessary permits, provided, however, the party so prevented from complying with its obligations hereunder shall promptly notify the other party thereof. Assignment: Client shall not transfer or assign any rights under or interest in the Agreement, without the written consent of Farnsworth Group. Dispute Resolution: In an effort to resolve any conflicts that arise during the performance of professional services for the Project or following completion of the Project, Client and Farnsworth Group agree that all disputes shall first be negotiated between senior officers of Client and Farnsworth Group for up to thirty (30) days before being submitted to mediation. In the event negotiation and mediation are not successful, either Client or Farnsworth Group may seek a resolution in any state or federal court that has the required jurisdiction within 180 days of the conclusion of mediation. Timeliness of Performance: Farnsworth Group will begin work under the Agreement upon receipt of a fully executed copy of the Agreement. Client and Farnsworth Group are aware that many factors outside Farnsworth Group’s control may affect its ability to complete the services to be provided under the Agreement. Farnsworth Group will perform these services with reasonable diligence and expediency consistent with sound professional practices. Suspension: Client or Farnsworth Group may suspend all or a portion of the work under the Agreement by notifying the other party in writing if unforeseen circumstances beyond control of Client or Farnsworth Group make normal progress of the work impossible. Farnsworth Group may suspend work in the event Client does not pay invoices when due, and Farnsworth Group shall have no liability whatsoever to Client, and Client agrees to make no claim for any delay or damage as a result of such suspension. The time for completion of the work shall be extended by the number of days work is suspended. If the period of suspension exceeds ninety (90) days, Farnsworth Group shall be entitled to an equitable adjustment in compensation for start-up, accounting and management expenses. Termination: If either party defaults in performing any of the terms or provisions of the Agreement, and continues in default for a period of fifteen (15) days after written notice thereof, the party not in default shall have the right to immediately terminate the Agreement. The non-defaulting party shall be entitled to all remedies under < Illinois or Colorado > law at the time of breach, including, without limitation, the right to recover as an element of its damages, reasonable attorney's fees and court costs. Reuse of Documents: All documents including reports, drawings, specifications, and electronic media prepared by Farnsworth Group and/or any subconsultant pursuant to the Agreement are instruments of its services for use solely with respect to this Project. Farnsworth Group and/or any subconsultant shall be deemed the authors and Clients of their respective instruments of service and shall retain all common law, statutory and other reserved rights, including copyrights. They are not intended or represented to be suitable for reuse by Client or others on extensions of the Project or on any other project. Any reuse without specific written verification or adaptation by Farnsworth Group will be at Client’s sole risk, and without liability to Farnsworth Group, and Client shall indemnify and hold harmless Farnsworth Group or any subconsultant from all claims, damages, losses and expenses including court costs and attorney’s fees arising out of or resulting therefrom. Any such verification or adaptation will entitle Farnsworth Group to further compensation at rates to be agreed upon by Client and Farnsworth Group. Subcontracting: Farnsworth Group shall have the right to subcontract any part of the services and duties hereunder without the consent of Client. Third Party Beneficiaries: Nothing contained in the Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either Client or Farnsworth Group, except as expressly provided herein. Farnsworth Group’s services under the Agreement are being performed solely for Client’s benefit, and no other party or entity shall have any claim against Farnsworth Group because of the Agreement; or the performance or nonperformance of services hereunder; or reliance upon any report or document prepared hereunder. Neither Farnsworth Group nor Client shall have any obligation to indemnify each other from third party claims, except as expressly provided herein. Client and Farnsworth Group agree to require a similar provision in all contracts with construction contractors and subconsultants, vendors, and other entities involved in the Project to carry out the intent of this provision. Right of Entry: Client shall provide for Farnsworth Group's and/or any subconsultant’s right to enter property owned by Client and/or others in order for Farnsworth Group and/or any subconsultant to fulfill the scope of services for this Project. Client understands that use of exploration equipment may unavoidably cause some damage, the correction of which is not part of the Agreement unless explicitly so provided. Recognition of Risk: Client acknowledges and accepts the risk that: (1) data on site conditions such as geological, geotechnical, ground water and other substances and materials, can vary from those encountered at the times and locations where such data were obtained, and that this limitation on the available data can cause uncertainty with respect to the interpretation of conditions at Client’s site; and (2) although necessary to perform the Agreement, commonly used exploration methods (e.g., drilling, borings or trench excavating) involve an inherent risk of contamination of previously uncontaminated soils and waters. Farnsworth Group’s and/or any subconsultant’s application of its present judgment will be subject to factors outlined in (1) and (2) above. Client waives any claim against Farnsworth Group and/or any subconsultant, and agrees to indemnify and hold Farnsworth Group and/or any subconsultant harmless from any claim or liability for injury or loss which may arise as a result of alleged contamination caused by any site exploration. Client further agrees to compensate Farnsworth Group and/or any subconsultant for any time spent or expenses incurred by Farnsworth Group and/or any subconsultant in defense of any such claim, in accordance with Farnsworth Group's and/or any subconsultant’s prevailing fee schedule and expense reimbursement policy. Authority and Responsibility: Client agrees that Farnsworth Group and any subconsultant shall not guarantee the work of any construction contractor or construction subconsultant, shall have no authority to stop work, shall have no supervision or control as to the work or persons doing the work, shall not have charge of the work, shall not be responsible for safety in, on, or about the job site, or have any control of the safety or adequacy of any equipment, building component, scaffolding, supports, forms, or other work aids. Electronic Files Transfer. (a) Farnsworth Group may prepare electronic files which contain machine- readable information or certain information for a project ("Project Files"). Client may request Project Files to facilitate Client's understanding of the project. The Parties recognize that the Project Files are subject to alteration, either intentionally or unintentionally, due to, among other causes, transmission, conversion, media degradation, software error or human error. The Parties further understand that the transfer of Project Files from the system and format used by Farnsworth Group to an alternate system or format cannot be accomplished without the introduction of anomalies and/or errors. General Conditions / Rev. Feb.2020 (b) Upon request, Farnsworth Group will supply Project Files to Client upon the express terms and conditions set forth herein: (i) The Project Files may not be used for any purpose not related specifically to the Client's project. Use of these files for development of other projects; additions to the project, or duplication of the project at any location is expressly prohibited. (ii) The Project Files are provided for information purposes only and are not intended as an end product. The Project Files may be a work in process, and Farnsworth Group is under no obligation to provide Client with any updated version(s) of the Project Files. (iii) Client acknowledges and understands that the Project Files may not reflect all data contained in the contract documents, addenda, or other pertinent contract-related documents. Client acknowledges and understands that the Project Files may contain data which is not included in the contract documents. (c) BIM Digital Files. With regard to the transfer of Building Information Model (BIM) digital files, both Parties agree as follows: (i) Farnsworth Group will provide only those BIM files created for Client's project. There is no representation the BIM files are comprehensive or comprise a complete model of the building. (ii) The level of development of the model will be defined consistent with AIA Document G202-2013, as agreed by the parties. After reviewing and verifying the accuracy of the information contained within Farnsworth Group's BIM files, Client is authorized to develop its own model to a higher level of development for its own uses, but, in doing so, expressly agrees to assume all risks associated therewith. Utilities: Client shall be responsible for designating the location of all utility lines and subterranean structures within the property line of the Project. Client agrees to waive any claim against Farnsworth Group and/or any subconsultant, and to indemnify and hold harmless from any claim or liability for injury or loss arising from Farnsworth Group and/or any subconsultant or other persons encountering utilities or other man-made objects that were not called to Farnsworth Group's attention or which were not properly located on documents furnished to Farnsworth Group. Client further agrees to compensate Farnsworth Group and/or any subconsultant for any time spent or expenses incurred by Farnsworth Group and/or any subconsultant in defense of any such claim, in accordance with Farnsworth Group's and/or any subconsultant’s prevailing fee schedule and expense reimbursement policy. Samples: All samples of any type (soil, rock, water, manufactured materials, biological, etc.) will be discarded sixty (60) days after submittal of Project deliverables. Upon Client’s authorization, samples will be either delivered in accordance with Client’s instructions or stored for an agreed charge. Discovery of Unanticipated Hazardous Substances or Pollutants: Hazardous substances are those so defined by prevailing Federal, State, or Local laws. Pollutants mean any solid, liquid, gaseous, or thermal irritant or contaminant including smoke, vapor, soot, fumes, acids, alkalies, chemicals and waste. Hazardous substances or pollutants may exist at a site where they would not reasonably be expected to be present. Client and Farnsworth Group and/or any subconsultant agree that the discovery of unanticipated hazardous substances or pollutants constitutes a “changed condition” mandating a renegotiation of the scope of services or termination of services. Client and Farnsworth Group and/or any subconsultant also agree that the discovery of unanticipated hazardous substances or pollutants will make it necessary for Farnsworth Group and/or any subconsultant to take immediate measures to protect human health and safety, and/or the environment. Farnsworth Group and/or any subconsultant agree to notify Client as soon as possible if unanticipated known or suspected hazardous substances or pollutants are encountered. Client encourages Farnsworth Group and/or any subconsultant to take any and all measures that in Farnsworth Group’s and/or any subconsultant’s professional opinion are justified to preserve and protect the health and safety of Farnsworth Group’s and/or any subconsultant’s personnel and the public, and/or the environment, and Client agrees to compensate Farnsworth Group and/or any subconsultant for the additional cost of such measures. In addition, Client waives any claim against Farnsworth Group and/or any subconsultant, and agrees to indemnify and hold Farnsworth Group and/or any subconsultant harmless from any claim or liability for injury or loss arising from the presence of unanticipated known or suspected hazardous substances or pollutants. Client also agrees to compensate Farnsworth Group and/or any subconsultant for any time spent and expenses incurred by Farnsworth Group and/or any subconsultant in defense of any such claim, with such compensation to be based upon Farnsworth Group’s and/or any subconsultant’s prevailing fee schedule and expense reimbursement policy. Further, Client recognizes that Farnsworth Group and/or any subconsultant has neither responsibility nor liability for the removal, handling, transportation, or disposal of asbestos containing materials, nor will Farnsworth Group and/or any subconsultant act as one who owns or operates an asbestos demolition or renovation activity, as defined in regulations under the Clean Air Act. Job Site: Client agrees that services performed by Farnsworth Group and/or any subconsultant during construction will be limited to providing observation of the progress of the work and to address questions by Client’s representative concerning conformance with the Contract Documents. This activity is not to be interpreted as an inspection service, a construction supervision service, or guaranteeing the construction contractor's or construction subconsultant’s performance. Farnsworth Group and/or any subconsultant will not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs. Farnsworth Group and/or any subconsultant will not be responsible for construction contractor's or construction subconsultant’s obligation to carry out the work according to the Contract Documents. Farnsworth Group and/or any subconsultant will not be considered an agent of Client and will not have authority to direct construction contractor's or construction subconsultant’s work or to stop work. Shop Drawing Review: Client agrees that Farnsworth Group and/or any subconsultant shall review shop drawings and/or submittals solely for their general conformance with Farnsworth Group's and/or any subconsultant’s design concept and general conformance with information given in the Contract Documents. Farnsworth Group and/or any subconsultant shall not be responsible for any aspects of a shop drawing and/or submittal that affect or are affected by the means, methods, techniques, sequences, and procedures of construction, safety precautions and programs incidental thereto, all of which are the construction contractor's or construction subconsultant’s responsibility. The construction contractor or construction subconsultant will be responsible for dimensions, lengths, elevations and quantities, which are to be confirmed and correlated at the jobsite, and for coordination of the work with that of all other trades. Client represents that the construction contractor and construction subconsultant shall be made aware by Client of the responsibility to review shop drawings and/or submittals and approve them in these respects before submitting them to Farnsworth Group and/or any subconsultant. LEED Certification and Energy Models: Client agrees that Farnsworth Group and/or any subconsultant do not guarantee the LEED certification of any facility for which Farnsworth Group and/or any subconsultant provides commissioning, LEED consulting or energy modeling services. The techniques and specific requirements for energy models used to meet LEED criteria have limitations that result in energy usage predictions that may differ from actual energy usage. Farnsworth Group and/or any subconsultant will endeavor to model energy usage very closely to actual usage, but Client agrees that Farnsworth Group and/or any subconsultant will not be responsible or liable in any way for inaccurate budgets for energy use developed from the predictions of LEED-compliant energy models. LEED certification and the number of LEED points awarded for energy efficiency are solely the responsibility of the U.S. Green Building Council and Green Building Certification Institute. Environmental Site Assessments: No Environmental Site Assessment can wholly eliminate uncertainty regarding the potential for Recognized Environmental Conditions in connection with a Subject Property. Performance of an Environmental Site Assessment is intended to reduce, but not eliminate, uncertainty regarding potential for Recognized Environmental Conditions in connection with a Subject Property. In order to conduct the Environmental Site Assessment, information will be obtained and reviewed from outside sources, potentially including, but not limited to, interview questionnaires, database searches, and historical records. Farnsworth Group is not be responsible for the quality, accuracy, and content of information from these sources. Any non-scope items provided in the Phase I Environmental Site Assessment Report are provided at the discretion of the environmental professional for the benefit of Client. Inclusion of any non-scope finding(s) does not imply a review of any other non-scope items with the Environmental Site Assessment investigation or report. The Environmental Site General Conditions / Rev. Feb.2020 Assessment report is prepared for the sole and exclusive use of Client. Farnsworth Group does not intend, without its written consent, for the Phase 1 Environmental Site Assessment Report to be disseminated to anyone beside Client, or to be used or relied upon by anyone beside Client. Use of the report by any other person or entity is unauthorized and such use is at their sole risk. Consequential Damages: Notwithstanding any other provision of the Agreement, and to the fullest extent permitted by law, neither Client nor Farnsworth Group, their respective officers, directors, partners, employees, contractors or subconsultants shall be liable to the other or shall make any claim for incidental, indirect, or consequential damages arising out of or connected in any way to the Project or Services performed under this Agreement. This mutual waiver of consequential damages shall include, but not be limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation and any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract and breach of strict and implied warranty. Both Client and Farnsworth Group shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in Project. Personal Liability: It is intended by the parties to the Agreement that Farnsworth Group’s services in connection with the Project shall not subject Farnsworth Group’s individual employees, officers or directors to any personal legal exposure for the risks associated with this Project. Therefore, and notwithstanding anything to the contrary contained herein, Client agrees that as Client’s sole and exclusive remedy, any claim, demand, or suit shall be directed and/or asserted only against “Farnsworth Group, Inc., an Illinois corporation,” and not against any of Farnsworth Group’s individual employees, officers or directors. General Insurance and Limitation: Farnsworth Group is covered by commercial general liability insurance, automobile liability insurance and workers compensation insurance with limits which Farnsworth Group considers reasonable. Certificates of all insurance shall be provided to Client upon request in writing. Within the limits and conditions of such insurance, Farnsworth Group agrees to indemnify and hold Client harmless from any loss, damage or liability arising directly from any negligent act by Farnsworth Group. Farnsworth Group shall not be responsible for any loss, damage or liability beyond the amounts, limits and conditions of such insurance. Farnsworth Group shall not be responsible for any loss, damage or liability arising from any act by Client, its agents, staff, other consultants, independent contractors, third parties or others working on the Project over which Farnsworth Group has no supervision or control. Notwithstanding the foregoing agreement to indemnify and hold harmless, the parties agree that Farnsworth Group has no duty to defend Client from and against any claims, causes of action or proceedings of any kind. Professional Liability Insurance and Limitation: Farnsworth Group is covered by professional liability insurance for its professional acts, errors and omissions, with limits which Farnsworth Group considers reasonable. Certificates of insurance shall be provided to Client upon request in writing. Within the limits and conditions of such insurance, Farnsworth Group agrees to indemnify and hold Client harmless from loss, damage or liability arising from errors or omissions by Farnsworth Group that exceed the industry standard of care for the services provided. Farnsworth Group shall not be responsible for any loss, damage or liability beyond the amounts, limits and conditions of such insurance. Farnsworth Group shall not be responsible for any loss, damage or liability arising from any act, error or omission by Client, its agents, staff, other consultants, independent contractors, third parties or others working on the Project over which Farnsworth Group has no supervision or control. Notwithstanding the foregoing agreement to indemnify and hold harmless, the parties agree that Farnsworth Group has no duty to defend Client from and against any claims, causes of action or proceedings of any kind. ADDITIONAL LIMITATION: IN RECOGNITION OF THE RELATIVE RISKS AND BENEFITS OF THE PROJECT TO BOTH CLIENT AND FARNSWORTH GROUP, THE RISKS HAVE BEEN ALLOCATED SUCH THAT CLIENT AGREES THAT FOR THE COMPENSATION HEREIN PROVIDED, FARNSWORTH GROUP CANNOT EXPOSE ITSELF TO DAMAGES DISPROPORTIONATE TO THE NATURE AND SCOPE OF FARNSWORTH GROUP’S SERVICES OR THE COMPENSATION PAYABLE TO IT HEREUNDER. THEREFORE, TO THE MAXIMUM EXTENT PERMITTED BY LAW, CLIENT AGREES THAT THE LIABILITY OF FARNSWORTH GROUP TO CLIENT FOR ANY AND ALL CAUSES OF ACTION, INCLUDING, WITHOUT LIMITATION, CONTRIBUTION, ASSERTED BY CLIENT AND ARISING OUT OF OR RELATED TO THE NEGLIGENT ACTS, ERRORS OR OMISSIONS OF FARNSWORTH GROUP IN PERFORMING PROFESSIONAL SERVICES SHALL BE LIMITED TO FIFTY THOUSAND DOLLARS ($50,000) OR THE TOTAL FEES PAID TO FARNSWORTH GROUP BY CLIENT UNDER THE AGREEMENT, WHICHEVER IS GREATER (“LIMITATION”). CLIENT HEREBY WAIVES AND RELEASES (I) ALL PRESENT AND FUTURE CLAIMS AGAINST FARNSWORTH GROUP, OTHER THAN THOSE DESCRIBED IN THE PREVIOUS SENTENCE, AND (II) ANY LIABILITY OF FARNSWORTH GROUP IN EXCESS OF THE LIMITATION. IN CONSIDERATION OF THE PROMISES CONTAINED HEREIN AND FOR OTHER SEPARATE, VALUABLE CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH ARE HEREBY ACKNOWLEDGED, CLIENT ACKNOWLEDGES AND AGREES THAT (I) BUT FOR THE LIMITATION, FARNSWORTH GROUP WOULD NOT HAVE PERFORMED THE SERVICES, (II) CLIENT HAS HAD THE OPPORTUNITY TO NEGOTIATE THE TERMS OF THE LIMITATION AS PART OF AN “ARMS- LENGTH” TRANSACTION, (III) THE LIMITATION AMOUNT MAY BE LESS THAN THE AMOUNT OF PROFESSIONAL LIABILITY INSURANCE REQUIRED OF FARNSWORTH GROUP UNDER THE AGREEMENT, (IV) THE LIMITATION IS MERELY A LIMITATION OF, AND NOT AN EXCULPATION FROM, FARNSWORTH GROUP’S LIABILITY AND DOES NOT IN ANY WAY OBLIGATE CLIENT TO DEFEND, INDEMNIFY OR HOLD HARMLESS FARNSWORTH GROUP, (V) THE LIMITATION IS AN AGREED REMEDY, AND (VI) THE LIMITATION AMOUNT IS NEITHER NOMINAL NOR A DISINCENTIVE TO FARNSWORTH GROUP PERFORMING THE SERVICES IN ACCORDANCE WITH THE STANDARD OF CARE. Subpoenas: Client is responsible, after notification, for payment of time charges and expenses resulting from the required response by Farnsworth Group and/or any subconsultant to subpoenas issued by any party other than Farnsworth Group and/or any subconsultant in conjunction with the services performed under the Agreement. Charges are based on fee schedules in effect at the time the subpoena is served. Statutes of Repose and Limitation: All legal causes of action between the parties to the Agreement shall accrue and any applicable statutes of repose or limitation shall begin to run not later than the date of Substantial Completion. If the act or failure to act complained of occurs after the date of Substantial Completion, then the date of final completion shall be used, but in no event shall any statute of repose of limitation begin to run any later than the date Farnsworth Group’s services are completed or terminated. Severability: If any term or provision of the Agreement is held to be invalid or unenforceable under any applicable statute or rule of law, such holding shall be applied only to the provision so held, and the remainder of the Agreement shall remain in full force and effect. Waiver: No waiver by either party of any breach, default, or violation of any term, warranty, representation, agreement, covenant, condition, or provision hereof shall constitute a waiver of any subsequent breach, default, or violation of the same or any other term, warranty, representation, agreement, covenant, condition, or provision hereof. All waivers must be in writing. Survival: Notwithstanding completion or termination of the Agreement for any reason, all rights, duties, obligations of the parties to the Agreement shall survive such completion or termination and remain in full force and effect until fulfilled. Governing Law: The Agreement shall be governed by and interpreted pursuant to the laws of the State of < Illinois or Colorado > without regard to conflict of law principles. 118-995 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 2 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 15, 2021 AGENDA ITEM: Engineering agreement with Klingner and Associates, P.C. for PFAS Pilot Study. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and Water Superintendent recommend approval of Option #2 in this proposal with Klingner and Associates, P.C. in the amount of $140,000 plus reimbursables. BACKGROUND: In March 2021, the City Council approved Klingner and Associates, P.C. in conjunction with Burns and McDonnell to conduct a study to determine the PFAS treatment options and order of magnitude cost estimates for each option. The results were presented to the City Council at a Work Session August 30, 2021. The next step in the process is to conduct Pilot Testing for the granular activated carbon (GAC) treatment option and the Ion Exchange (IX) treatment option to determine which is the most cost effective and efficient treatment option in removing PFAS from the City’s water. This study will look at how long of life the filter media will have before it needs to be regenerated which is the primary factor in determining the treatment costs. The consultant has proposed two options to conduct the Pilot Study. Option #1 - Traditional type study - 18 months to complete - Scale model columns on skids setup at City’s water treatment plant - 1 type of IX media and 2 types of GAC media tested -Only utilizes the combined raw water from the wells to test - City forces do sampling and submit for testing -Cost is $88,000 plus sampling costs estimated at $54,400. Total cost $142,400 Option #2 – Rapid Small Scale Column Testing (RSSCT) - 6 months to complete - Small diameter scale model columns set up at vendors location -City provides 2 samples of water (1 from well with highest PFAS content and 1 from combined raw water) - 2 types of IX media and 3 types of GAS media tested - Vendors pay for all water testing - Cost is $140,000 Both options will test for 70 PFAS initially and then will reduce the number to only test for the PFAS detected on the first couple of rounds of sampling. Based on the above information, it is recommended to select Option #2 since it tests for more media types, 2 water conditions, and can be completed in 6 months versus 18 months. 21-4109 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 2 of 2 BUDGET IMPACT: This project was not included in the 2021 budget, however, there are sufficient reserves in the Water Fund Balance for the proposed work. A budget amendment for this work will be needed and will be brought to Council later this year. SUPPORTING DOCUMENTS: 1.Klingner & Associates Engineering Agreement October 29, 2021 Mr. Wayne Carl, PE, Director of Public Works City of Galesburg 55 W. Tompkins St. Galesburg, IL 61402-1387 RE: Engineering/Architectural Services Agreement PFAS Water Treatment Pilot Study Dear Mr. Carl: Enclosed is our engineering/architectural services agreement for the pilot study for PFAS water treatment we have been discussing with you. We propose two different pilot study options. First, based on conversations with vendors, one vendor can complete the traditional pilot testing in 18 months and the other vendor can complete it in 6 months but can only test GAC. This pilot testing would test one raw water source as well as 2 GAC types and a single IX type with lab costs being handled and paid for by the City. The testing timeframe would need to be 18 months. Second, we have included an option for rapid small scale column testing (RSSCT) with one vendor that can complete it in 6 months. This option allows for multiple raw water sources (GP1 as the worst case and a raw water blend) to be tested as well as 3 GAC types and 3 IX types. All testing would be conducted by the vendor and those costs are included in the total pilot study cost. The first option will take 18 months, which is a long time but is what is recommended by the vendors for a traditional pilot. We have provided the second option because the traditional test length from the first option may not match up with the City’s anticipated timeframe of 6 months for the pilot study. If we need to have a conference call to clarify any questions after reading the scope, please advise. If the agreement is acceptable, please sign and return one copy to our office. If you have any questions, please call. We look forward to working with you on this project. Very truly yours, KLINGNER & ASSOCIATES, P.C. Mark C. Bross, P.E. MCB\O:\21FILES\213025 (3215-127) GALESBURG, CITY OF - PFAS STUDY\01.ADMIN\01.PROPS\20211029 REVISED FINAL PFAS PILOT STUDY ESA.DOCX Enclosures: Engineering/Architectural Services Agreement (2 copies) ENGINEERING/ARCHITECTURAL/SURVEYING SERVICES AGREEMENT DATE October 29 , 20 21 PROJECT TYPE (Office Code) PROJECT RESPONSIBLE STAFF Mark C. Bross, PE/Mark C. Lee, PE CLIENT City of Galesburg PHONE NO. 309-345-3624 CONTACT PERSON Wayne Carl, PE CELL NO. TITLE Public Works Director EMAIL: wcarl@ci.galesburg.il.us ADDRESS 55 West Tompkins St, Galesburg, Illinois 61402-1387 PROJECT AND SCOPE OF SERVICES: The Engineer/Architect/Surveyor (E/A/S) (Klingner & Associates, P.C.) agrees to provide to you (the Client) the following consulting, design, advisory, and/or surveying services: See Attachment I - SCOPE OF SERVICES FEES AND EXPENSES: Our services will be charged on a Lump Sum basis at the amount shown for each option. There are two options for the City to consider with the fee set for each option including all “Reimbursable Expenses” as described on the attached Scope of Services. Option 1 – Traditional Pilot Study at $88,000 _________________Approval Option 2 – Rapid Small Scale Column Testing Pilot Study at $140,000 _________________Approval GENERAL TERMS AND CONDITIONS: Our agreement is subject to the general terms and conditions attached herein. Our services do not include special inspections and structural tests as defined in Sections 1701 through 1715 of the International Building Code (IBC) unless specifically noted. ACCEPTANCE: Acceptance must be made within thirty (30) days from the above date. Once accepted, you acknowledge that you have read, accepted and approved this agreement. You also authorize us to proceed. E/A/S: KLINGNER & ASSOCIATES, P.C. CLIENT: CITY OF GALESBURG, ILLINOIS By By Title Water/Wastewater Department Manager Title Project No. Date Revised 02/17/2015 Attachment I – Scope of Services Project: PFAS Water Treatment Pilot Study Klingner & Associates, PC along with Burns & McDonnell, Inc. of Kansas City, Missouri, are pleased to provide this proposal to perform an in-depth pilot study of two treatment alternatives to address the PFAS found through IEPA sampling and testing of the water system. PROJECT OVERVIEW The City of Galesburg (OWNER) intends to hire the team of Klingner & Associates, P.C. and Burns & McDonnell, Inc. (CONSULTANT) to conduct a pilot study of two (2) water treatment technologies, granular activated carbon (GAC) and ion exchange resin (IX), to evaluate PFAS mitigation at the City of Galesburg Water Treatment Plant. The project will include an evaluation of the effectiveness of GAC and IX medias in removing PFAS at the water treatment plant and an expected runtime of each media in full scale operation. SCOPE OF SERVICES OPTION 1 – Traditional Pilot Study PROJECT OVERVIEW The City of Galesburg (OWNER) intends to conduct a pilot study of two (2) water treatment technologies, granular activated carbon (GAC) and ion exchange resin (IX), to evaluate PFAS mitigation at the City of Galesburg Water Treatment Plant. The vendor pilot skids will be installed at the water treatment facility and receive a continuous feed from the existing process. Daily operating data and all required samples will be collected by the OWNER. Samples will be processed by a third-party laboratory and results will be reported to all parties. The project will include an evaluation of the effectiveness of GAC and IX medias in removing PFAS at the water treatment plant and an expected runtime of each media in full scale operation. The expected runtime from the final vendor reports will be used to update expected operating costs of full- scale units for technology and vendor comparisons. TESTING AND SAMPLING OVERVIEW The two (2) pilot skids will be installed at a location in the process defined by the CONSULTANT. The OWNER will install the pilot skids and the required booster pump(s) to achieve the pilot skid minimum inlet pressure. The OWNER will collect operating data and collect samples as defined in the sampling plan provided by each technology vendor. The OWNER will send samples to a 3rd party laboratory for analysis. OWNER will pay all sampling and testing costs. ITEMS OF CONSIDERATION Calgon has submitted a 6-month pilot study proposal and Evoqua recommends a full 18-month study. Evoqua can provide a 9-month study; however, results are not expected to be as accurate as a full 18-month study. A shortened (6 or 9 month) pilot study may not be considered a full-scale demonstration of technology and may not meet future Illinois standards for permitting. Illinois has not issued permit requirements for PFAS mitigation projects. A booster pump is likely required for both pilot skids and is not included by the vendor. OWNER shall provide, install and operate booster pump. Attachment I – Scope of Services Project: PFAS Water Treatment Pilot Study The pilot study will be conducted with a focus on PFAS breakthrough and will not be designed specifically for TOC or TTHM breakthrough analysis. TOC breakthrough may not occur during pilot testing and may require a longer testing period for full breakthrough analysis. Some information on TOC reduction will be available if the OWNER sends samples for TOC water quality analysis throughout the study. The pilot study will only test a single ion exchange media and two (2) GAC types (one Calgon and one Evoqua). Additional media types can be evaluated using smaller scale methods which is not included in this project. The following scope of services will be provided. 1. TASK 1 – Contract Two (2) Technology Vendors for Onsite Study a. The CONSULTANT will contract two (2) technology vendors to provide an onsite pilot study of GAC and/or IX. Both IX and GAC medias will be evaluated during the pilot study. Pilot study duration is recommended by technology vendor. The Calgon pilot study will last 6 months, and Evoqua will last 18 months. b. The CONSULTANT will assist in coordination between the technology vendors and the OWNER including the following: i. The CONSULTANT will make a field visit on the day of pilot installation with up to three (3) employees. ii. The CONSULTANT will make one additional field visit throughout the pilot study period. iii. The CONSULTANT will review weekly pilot study reporting data. iv. The CONSULTANT will participate in monthly conference calls with OWNER and technology vendor. 2. TASK 2 – Pilot Study Result Evaluation a. The CONSULTANT will evaluate data from the technology vendors and lab data as the pilot study progresses. b. The CONSULTANT will summarize the results of the pilot study conclusion reports from each vendor in a Pilot Study Technical Memorandum. c. The CONSULTANT will update the rough order of magnitude operating costs from the previous PFAS evaluation (issued 7/2021) with updated media online times as provided by the technology vendors. 3. TASK 3 – Deliverables a. The CONSULTANT will present findings from the pilot study to the OWNER via virtual meeting. b. The CONSULTANT will provide a Draft Pilot Study Memorandum summarizing pilot study findings and updated operating costs. The draft will be sent electronically for OWNER review. c. The CONSULTANT will incorporate comments and issue an electronic version of the Final Pilot Study Memorandum. OPTION 1 - PROJECT STUDY LUMP SUM COST - $88,000 Attachment I – Scope of Services Project: PFAS Water Treatment Pilot Study OPTION 2 – Rapid Small Scale Column Testing (RSSCT) PROJECT OVERVIEW The City of Galesburg (OWNER) intends to conduct a study of two (2) water treatment technologies, granular activated carbon (GAC) and ion exchange resin (IX), to evaluate PFAS mitigation at the City of Galesburg Water Treatment Plant. The testing method of treatment media will be rapid small scale column testing (RSSCT) that will occur at the vendor laboratory. The testing will include an evaluation of PFAS loading from the most concentrated well (Gravel Pack Well #1) and from the blended raw water. The project will include an evaluation of the effectiveness of GAC and IX medias in removing PFAS at the water treatment plant and an expected runtime of each media in full scale operation for both sources of water. The expected runtime from the RSSCT vendor reports will be used to update expected operating costs of full- scale units for technology and vendor comparisons. The project is expected to be completed within 6 months of kickoff. TESTING AND SAMPLING OVERVIEW Water will be collected by OWNER from both sources (Gravel Pack Well #1 and blended raw water) to be sent to the two (2) technology vendors and to a third-party laboratory for initial PFAS testing. The initial PFAS testing conducted at the third-party laboratory will include a full evaluation of seventy (70) PFAS. The technology vendors will run subsequent PFAS testing during the lifecycle of the RSSCT to determine compound breakthrough. In the subsequent PFAS testing, only PFAS identified by the initial testing will be analyzed to reduce testing costs by eliminating unnecessary testing. The technology vendors will test the treated water on a frequency acceptable to characterize the breakthrough of each PFAS compound including breakthrough of PFBA, which is known to have a significantly shorter breakthrough time than PFOA. ITEMS OF CONSIDERATION This RSSCT proposal includes laboratory and vendor costs. The RSSCT will provide a snapshot of PFAS concentrations and water quality that will be used to evaluate media types. This is not considered a full-scale demonstration of technology and may not meet future Illinois standards for permitting. Illinois has not issued permit requirements for PFAS mitigation projects. RSSCT will allow testing of multiple raw water sources such as a high PFAS concentration well (Gravel Pack Well #1) and the typical blended raw water supply. Testing of both raw water sources will provide a range of operating costs accounting for variability in PFAS concentrations as the well water quality may change overtime and raw water blending may vary. RSSCT testing will also provide comparison on types of each media testing (three (3) GAC types and two (2) ion exchange types). Attachment I – Scope of Services Project: PFAS Water Treatment Pilot Study Testing for breakthrough of shorter chain PFAS present in the raw water, such as PFBA, will increase testing frequency and therefore testing costs over testing for breakthrough of only PFAS compounds above Illinois proposed guidelines such as PFOA and PFOS. The RSSCT study will be conducted with a focus on PFAS breakthrough and will not be designed specifically for TOC or TTHM breakthrough analysis. TOC breakthrough may result after testing has concluded. TOC will be included in the laboratory analysis and any preliminary information on breakthrough will be included in the final report. SCOPE OF SERVICES The following scope of services will be provided: 1. TASK 1 – Contract Two (2) Technology Vendors for RSSCT Study a. The CONSULTANT will contract two (2) technology vendors to provide RSSCT study of GAC and/or IX. Both IX and GAC medias will be evaluated during the study. b. The CONSULTANT will contract with and coordinate a third-party laboratory for initial 70 PFAS testing of two (2) raw water samples and coordinate with technology vendors and OWNER to share results. c. The CONSULTANT will assist in coordination between the technology vendors and the OWNER including the following: i. The CONSULTANT will make a field visit on the day of initial sampling with up to three (3) employees. ii. The CONSULTANT will note sample quantity and volume, as well as location for samples to be shipped. iii. The CONSULTANT will review weekly RSSCT study reporting data. iv. The CONSULTANT will participate in monthly conference calls with the OWNER and technology vendor. 2. TASK 2 – RSSCT Study Result Evaluation a. The CONSULTANT will evaluate data from the technology vendors and lab data as the study progresses. b. The CONSULTANT will summarize the results of the study conclusion reports from each vendor in a RSSCT Study Technical Memorandum. c. The CONSULTANT will update the rough order of magnitude operating costs from the previous PFAS evaluation (issued 7/2021) with updated media online times as provided by the technology vendors. 3. TASK 3 – Deliverables a. The CONSULTANT will present findings from the pilot study to the OWNER via virtual meeting. b. The CONSULTANT will provide a Draft RSSCT Study Memorandum summarizing study findings and updated operating costs. The draft will be sent electronically for OWNER review. c. The CONSULTANT will incorporate comments and issue an electronic version of the Final RSSCT Study Memorandum. OPTION 2 - PROJECT STUDY LUMP SUM COST - $140,000 Attachment I – Scope of Services Project: PFAS Water Treatment Pilot Study ITEMS NOT INCLUDED: 1. For Option 1 – The Owner will provide personnel to collect samples, sampling logistics, and pay for any costs for sampling and testing by a certified third-party lab for PFAS analysis. For Option 2 – The Owner will provide personnel to collect samples and sampling logistics. The OWNER will concurrently send the required raw water quantity to the vendors for RSSCT testing. 2. Providing pilot testing pump or source with adequate pressure to run pilot equipment required for Option 1. We can assist with a recommendation as the pump is very small (1 gpm and the pressure is less than 40 PSI). 3. Pilot study of Reverse Osmosis technology. 4. Update to previously proposed plot plans, capital costs, or design of proposed treatment improvements. 5. Any other services that are not specifically included above. LABORATORY TESTING ESTIMATED COST ANALYSIS (OPTION 1 ONLY) Below preliminary sampling and estimated testing costs to the City for Option 1: Vendor Evoqua Calgon Pilot Study Duration 18 Months 6 Months Number of Skids 1 1 Number of Columns 2 (IX & GAC) 1 (GAC) Influent Testing Frequency Every other Month Monthly Influent Tests One per Skid One per Skid PFAS 70 Compounds Test Cost $800 $800 TOC Test Cost $50 $50 Total Influent Samples* 10 6 Total Influent Test Costs $8,500 $5,100 Effluent Testing Frequency Monthly Every other Week Effluent Tests One per Column One per Column PFAS 70 Compounds Test Cost $800 $800 TOC Test Cost $50 $50 Total Effluent Samples* 36 12 Total Effluent Test Costs $30,600 $10,200 Estimated Total Testing Costs to be Covered by City $39,100 $15,300 Estimated Total Testing Costs to be Covered by City $54,400 *The quantity of samples is intended as sample collections, and not physical sample containers (one sample period to collect both TOC and PFAS but PFAS and TOC samples will be collected in two sample containers). ** Option 2 (RSSCT) includes all testing costs in the total pilot cost for 70 PFAS. There may be an opportunity to have Eurofins provide a discount on bundling the testing instead of using the vendor laboratory costs. We are currently exploring that and can pass on cost savings in testing if that becomes reality. General Terms & Conditions Page 1 of 2 Revised 02/03/2014 GENERAL TERMS AND CONDITIONS DEFINITIONS: The term Client shall be herein interpreted as the person, corporation, or public entity to which this contract is made. The term E/A/S is any division of Klingner & Associates, P.C. providing the professional Engineering, Architectural, or Surveying services. SCOPE OF SERVICES: Services are limited to those specifically listed; they do not include others not set forth or not listed which are expressly excluded from the scope of the E/A/S's services unless separately provided in writing, including but not limited to special inspections and structural tests as defined in Sections 1701 through 1715 of the International Building Code (IBC). The E/A/S assumes no responsibility to perform or provide any services not specifically listed. STANDARD OF PRACTICE: Services performed by the E/A/S under this agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation, expressed or implied, and no warranty or guarantee is included or intended in this agreement, or in any report, opinion, document or o therwise. FIDUCIARY RESPONSIBILITY: The Client confirms that neither the E/A/S nor any of the E/A/S’s subconsultants or subcontractors has offered any fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by the E/A/S or and of the E/A/S’s subconsultants or subcontractors as a consequence or the E/A/S’s entering into this Agreement with the Client. CHANGED CONDITIONS: This Agreement is based on conditions actually known by or disclosed to the E/A/S. If other conditions not originally known or disclosed become known or disclosed, the E/A/S may require a renegotiation of appropriate portions of this Agreement (e.g., compensation or scope of service). INFORMATION PROVIDED BY OTHERS: The Client shall furnish and grant permission to use, at the Client's expense, all information, requirements, reports, data, surveys and instructions as defined in the Scope of Services of this Agreement. The E/A/S may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof without independent verifications or investigation. UNAUTHORIZED CHANGES: In the event the Client, the Client's contractors or subcontractors, or anyone for whom the Client is legally liable makes or permits to be made any changes to any reports, plans, specifications or other construction documents prepared by the E/A/S without obtaining the E/A/S's prior written consent, the Client shall assume full responsibility for the results or consequences of such changes. Therefore the Client waives any claim against the E/A/S and releases the E/A/S from any liability arising directly or indirectly from such unapproved changes whether or not known by the E/A/S. CHANGE ORDERS: The Client agrees not to make any claim directly or indirectly against the E/A/S on the basis of professional negligence, breach of contract, or otherwise with respect to the costs of approved Covered Change Orders unless the costs of such approved Covered Change Orders exceed fifteen percent (15%) of Construction Cost, and then only for an amount in excess of such percentage. For purposes of this paragraph, the cost of Covered Change Orders will not include any costs that Client would have incurred if the Covered Change Order work had been included originally without any imprecision, incompleteness, error, omission, ambiguity, or inconsistency in the Contract Documents and without any other error or omission of the E/A/S related thereto. BETTERMENT: If, due to the E/A/S's negligence, a required item or component of the Project is omitted from the E/A/S's construction documents, the E/A/S shall not be responsible for paying the cost required to add such item or component to the extent that such item or component would have been required and included in the original construction documents. In no event will the E/A/S be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project. COMPENSATION METHODS: The “Lump Sum” method includes compensation for the E/A/S’s services and services of outside the E/A/S’s, if any. Appropriate amounts will be incorporated in the Lump Sum to account for labor, overhead, profit and may or may not include Reimbursable Expenses. The “Standard Hourly Rate” method is an amount equal to the cumulative hours charged per each classification of employee, times a current Standard Hourly Rate (revised annually on July 1st) for each applicable billing classification for all services performed on a Specific Project , plus Reimbursable Expenses and outside the E/A/S charges, if any. The “Payroll Cost Times Multiplier” method is an amount equal to the cumulative hours charged per each classification of employee, times a specified multiplier of the employee’s payroll cost. The “Payroll Cost” is defined as the salary and wage of an employee plus the cost of customary and statutory benefits including, but not necessarily limited to, social security contributions, unemployment, health, sick leave, vacation, workers' compensation, incentive and holiday pay applicable thereto. "Reimbursable Expenses" means the actual expenses incurred directly or indirectly in connection with the work including but not limited to the following: transportation and subsistence, telephone and media expenses, reproduction or printing, computer time, and outside the E/A/Ss. PAYMENT: The E/A/S may bill for its services and expenses monthly, based on the proportion of the actual work completed at the time of billing. Payment of bills is due within fifteen (15) calendar days from the date billed. If not paid within 30 calendar days, the Client agrees to additionally pay interest at the rate of one percent (1%) per month on the unpaid balance, or the maximum rate of interest permitted by law, whichever is less. In addition, the Client agrees to pay attorney fees, cost and collection expenses if incurred by the E/A/S to obtain payment. Any claim for payment will be brought in Adams County, Illinois. RISK ALLOCATION: The E/A/S’s liability to the Client for injury or damage to persons or property arising out of work performed for the Client and for which liability may be found to rest upon the E/A/S, other than for professional errors, omissions or negligence will be limited to the E/A/S’s general liability insurance coverage of $1,000,000.00. LIMITATION OF LIABILITY: For any damage on account of professional errors, omissions or negligence will be limited to $100,000.00 or the fee, whichever is less. In no event shall the E/A/S be liable for incidental or consequential damages. This provision is separable from the remainder of this agreement to the extent inconsistent with law. CONSTRUCTION CONTINGENCY: Client recognizes and expects that certain Change Orders may be required to be issued as the result in whole or part of imprecision, incompleteness, errors, omissions, ambiguities, or inconsistencies in the Drawings, Specifications, and other design documentation furnished by the E/A/S or in the other professional services performed or furnished by the E/A/S under this Agreement (“Covered Change Orders”). Accordingly, Client agrees to budget a minimum of five percent (5%) of the total client’s construction contractor’s bid amount(s) for contingencies. DEFECTS IN SERVICE: The Client shall immediately report to the E/A/S any defects or suspected defects in the E/A/S's services of which the Client becomes or should have become aware and allow the E/A/S to take measures to minimize the consequences of such a defect. Failure by the Client to notify the E/A/S shall relieve the E/A/S of the costs of remedying the defects claimed above the sum such remedy would have cost had prompt notification been given when such defects were or should have been first discovered. ILLINOIS REVISED STATUTES COMPLIANCE: The Consultant and he/she and his/her principals have not been barred from signing this Agreement as a result of a violation of Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes). General Terms & Conditions Page 2 of 2 Revised 02/03/2014 TIME OF COMPLETION: The E/A/S will use its best efforts to complete the work by the date indicated in the schedule, but the E/A/S shall incur no liability due to any delay for any reason and the Client’s obligation to pay fees and expenses shall not be affected by any delay. In addition, if any delay increases the cost or time required by the E/A/S to perform its services in an orderly, professional and efficient manner, the E/A/S shall be entitled to a reasonable and equitable adjustment in schedule and/or compensation. OWNERSHIP OF DRAWINGS AND ELECTRONIC INFORMATION: Drawings, tracings, plats, specifications, CADD files, electronic information, and other products produced by the E/A/S may be used in connection with the Client’s presently proposed project, but shall otherwise be the E/A/S’s property and their use for any other project is not authorized. The Client agrees, to the fullest extent permitted by law, to hold harmless and indemnify the E/A/S from and against all claims, liabilities, losses, damages, and costs, including but not limited to attorney’s fees, arising out of or in any way connected with modification, translation, misinterpretation, misuse, or reuse by the Client or others of the machine readable informatio n and data or other electronic data which may be provided by the E/A/S under this Agreement. Contract Documents include both the sealed drawings and the electronic files. If there is a conflict between the two, the sealed drawings will govern. ACCEPTANCE PERIOD: CADD files shall have an acceptance period of 90 days. During this time, the Client can examine the electronic files and verify their correctness. The E/A/S will remedy any errors discovered in the files during this period. Once the acceptance period ends, the Client has accepted the files and takes responsibility for their ongoing maintenance. OPINIONS OF PROBABLE COST: In providing opinions of probable cost, the Client understands that the E/A/S has no control over contractor’s costs or the price of contractor’s labor, equipment or materials, or over the Contractor’s method of pricing, and that the opinions of probable cost provided herein are to be made on the basis of the E/A/S’s qualifications and experience. The E/A/S makes no warranty, expressed or implied, as to the accuracy of such opinions as compared to bid or actual costs. HAZARDOUS ENVIRONMENTAL CONDITIONS: Unless expressly stated in writing, the E/A/S does not provide assessments of the existence or presence of any hazardous or other environmental conditions or environmental contaminants or materials (“Hazardous Environmental Conditions”). Client shall inform the E/A/S of any and all known Hazardous Environmental Conditions before services are provided involving or affecting them. If unknown Hazardous Environmental Conditions are encountered, the E/A/S will notify the Client and, as appropriate, government officials of them. The E/A/S may without liability or reduction or delay of compensation due suspend services on the affected portion of the project until Client takes appropriate action to abate, remediate, or remove the Hazardous Environmental Condition. The E/A/S shall not be considered an “arranger”, “operator”, “generator”, “transporter,” “owner,” or “responsible party” of or with respect to contaminants, materials, or substances: assumes no liability for correction of any Hazardous Environmental Condition; and shall be entitled to payment or reimbursement of expenses, costs, or damages occasioned by undisclosed Hazardous Environmental Conditions. CONSTRUCTION SERVICES: Should the Client provide construction observation or review with either the Client’s representatives or a third party, the E/A/S’s services under this Agreement will be considered to be completed upon completion and submittal of the Final Design or the services outlined in the Scope of Work. It is understood and agreed that if the E/A/S’s Services under this Agreement do not include project observation, or review of the Contractor’s performance, or other construction services, and that such services will be provided by the Client, then the Client assumes all responsibility for interpretation of the Contract Documents and for construction observation or review and waives any claims against the E/A/S that may be in any way connected thereto. AUTHORITY AND RESPONSIBILITY: The E/A/S (1) does not guarantee the actual bids the Client will receive or the work of any Contractor or Subcontractor, (2) has no authority to stop work by any Contractor or Subcontractor, (3) has no supervision or control as to the work or persons doing the work, (4) does not have charge of the work, (5) is not responsible for safety in, on, or about the job site, and (6) does not have any control of the safety or adequacy of any equipment, building component, scaffolding, supports, forms or other work aids. The E/A/S neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor’s failure to finish and perform its work in accordance with the Contract Documents. TERMINATION: This agreement may be terminated by either party on written notice. If terminated by either party (with or without cause), the Client agrees to pay for all services and reimburse all expenses performed or incurred to and including the date written notice of termination is received by either party. DISPUTE RESOLUTION: Any claims or disputes made during design, construction or post-construction between the Client and the E/A/S shall be submitted to non-binding mediation. The Client and the E/A/S agree to include a similar mediation agreement with all Contractors, Subcontractors, Sub consultants, Suppliers and Fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. BINDING EFFECT: This is the entire agreement. It may not be amended except in writing. It shall be binding on both the Client and the E/A/S and their legal representatives, executors, administrators, successors and assigns. INDEMNIFICATION: The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the E/A/S, his or her officers, directors, employees, agents and sub consultants from and against said damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, arising out of or in any way connected with the E/A/S’s providing emergency services under this Agreement, excepting only those damages, liabilities or costs arising directly from the sole negligence or willful misconduct of the E/A/S. FAST TRACK/DESIGN-BUILD AND CONSTRUCTION: In consideration of the benefits to the Client of employing the “fast track” process (in which some of the E/A/S’s design services overlap the construction work and/or are out of sequence with the traditional project performance or delivery method), and in recognition of the inherent risks of fast tracking to the E/A/S which Client accepts, the Client waives all claims against the E/A/S for design changes and modification of portions of the services already constructed due to the Client's decision to employ the fast track process. The Client further agrees to compensate the E/A/S for all Additional Services required to modify, correct, or adjust the Construction Documents and coordinate them in order to meet the Client's Project requirements because of the Client's knowing decision to construct the Project in a fast track manner. RIGHT OF ENTRY: Client shall provide for E/A/S’s right to enter property owned by Client and/or others in order for E/A/S to fulfill the scope of service for this Project. Client understands that use of exploration equipment may unavoidably cause damage, the correction of which is not the responsibility of E/A/S. BURIED UTILITIES: Client shall be responsible for designating the location of all utility lines and subterranean structures within the property lines of the Project. Client agrees to waive any claim against the E/A/S and to defend, indemnify and hold harmless for any claim or liability for injury or loss arising from the E/A/S or other persons encountering utilities or other manmade objects that were not called to the E/A/S’s attention or which were not properly located on the plans furnished to the E/A/S. Client further agrees to compensate the E/A/S for any time or expenses incurred by the E/A/S in defense of any such claim, in accordance with the E/A/S’s standard hourly per diem fee schedule and expense reimbursement policy. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WC Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 15, 2021 AGENDA ITEM: Agreement for access to city right-of-way (ROW) by iTV-3, LLC a wholly owned subsidiary of i3 Broadband LLC to install telecommunications fiber optic cable for high speed broadband in the City ROW. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Attorney recommend approval of an agreement for access to city ROW for installing a fiber optic cable by iTV-3, LLC a wholly owned subsidiary of i3 Broadband LLC. BACKGROUND: iTV-3, LLC a wholly owned subsidiary of i3 Broadband LLC. is a licensed telecommunications carrier in the State of Illinois and plans to install fiber optic cable in the City’s ROW along various city streets. They plan to provide voice and Gigabit-speed broadband service to all residential and commercial customers in the city. The company will invest approximately $15 million to bring the broadband service to the city’s approximately 30,000 residents. i3 Broadband LLC will offer Gigabit-speed broadband at competitive prices. They anticipate it will take between two and three years to complete and once completed will be able to serve all residents of the City of Galesburg. All fiber will be placed underground and there will only be two above ground units in the city. The attached agreement for access to the city ROW was developed by the city in cooperation with the company in order to specify the city’s requirements for the location, construction, and maintenance of the fiber optic cable. In addition, the agreement specifies insurance requirements. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1.Agreement for use of ROW 21-4110 AGREEMENT FOR ACCESS TO RIGHT OF WAY THIS AGREEMENT FOR ACCESS TO RIGHT OF WAY (“Agreement”) is made this _____ day of ___________, 2021, by and between the City of Galesburg, an Illinois municipal corporation (the "City"), and iTV-3, LLC, a wholly owned subsidiary of i3 Broadband LLC. and/or its successors in interest. (the "Company") RECITALS 1. Pursuant to the Illinois Compiled Statutes, State regulatory authority and City ordinances, the Company is authorized to occupy the City rights-of-way. 2. Subject to those authorities, the Company has applied for permits to install fiber optic cable in the rights-of-way of certain City streets. 3. The City will grant permits for the installation of the Company's fiber optic cable within the City rights-of-way in accordance with all applicable State and Federal statutes and regulations and pursuant to the City's generally applicable regulations for access to and maintenance of the rights-of-way set forth in this Agreement. NOW, THEREFORE, in consideration of the promises of each of the parties to the other and the covenants contained herein, the parties agree as follows: 1. Recitals. The recitals are a material part of this Agreement and are incorporated herein by reference. 2. Installation of Cable. The City agrees to issue permits to the Company to install and maintain its fiber optic cable and related equipment (the "System") in the City rights-of-way, subject to State laws and consistent with the terms of this Agreement. The City Engineer shall have the authority to approve minor deviations of the route upon written application of the Company. 3. Construction and Maintenance. A. Prior to issuance of a permit(s) for installation of any cable in the City rights-of-way, the Company shall submit plans and specifications for the installation to the City Engineer. The cable shall be installed in a reasonable manner as approved by the City Engineer, such approval not to be unreasonably withheld. The plans and specifications shall be provided by the Company to the City and the City Engineer shall have not less than twenty-five (25) days to review said plans and issue the appropriate permit(s). The City Engineer shall reasonably specify the portion of the rights-of-way upon which the System may be placed, used and constructed. Communication facilities within the City rights-of-way shall be constructed, operated, and maintained in conformity with the provisions of 83 Ill. Adm. Code Part 305 (formerly General Order 160 of the Illinois Commerce Commission) entitled "Rules for Construction of Electric Power and Communications Lines." Any changes to the plans and specifications – Page 2 – for the work shall be submitted to the City Engineer for approval prior to the work being completed. As-built drawings shall be supplied to the City Engineer within 90 days of completion of the permitted work. The As-built drawings shall specifically identify where the locations of the actual facilities deviate from the locations approved in the permit. B. A permit(s) for work in the City rights-of-way shall be obtained before any work is commenced. The Company shall provide any necessary or required traffic control at its expense. No material shall be stored on the rights-of-way without the prior written approval of the City Engineer. When such storage is permitted, all pipe, conduit, wire, poles, cross arms, or other materials shall be distributed along the rights-of-way prior to and during installation in a manner to minimize hazards to the public or an obstacle to rights-of-way maintenance or damage to the rights-of-way and other property. C. The System hereafter installed shall be so placed and all work in connection with such installation shall be so performed as not to interfere with ordinary travel on the rights-of-way of the City unless specifically authorized by the City Engineer, such authorization not to be unreasonably withheld, or with any water, gas or sewer pipes or other utility conduits or cable television conduits or wires then in place. Company, after doing any excavating, shall leave the surface of the ground in the same condition as existed prior to such excavation. All sidewalks, parkways or pavements, including driveway approaches, disturbed by said Company shall be restored by it, and the surface to be restored shall be with the same type of material as that existing prior to its being disturbed unless otherwise specified by the City Engineer. In the event that any right-of-way, real property, or fixed improvement thereon shall become uneven, unsettled, damaged, or otherwise require restoration, repair or replacement because of such disturbance or damage of the Company, then the Company shall promptly, but in no event longer that fourteen (14) days after receipt of notice from the City, and at the Company's sole cost and expense, restore as nearly as practicable to their former condition said property or improvement which was disturbed or damaged. Should adverse weather conditions cause delay in completing the work, the Company shall promptly notify the City upon onset of the delay. Thereafter, the City Engineer, in his sole discretion, may direct temporary repairs be made to remain in place until the weather allows permanent repairs to be installed and the Company shall promptly install said temporary repairs or extend such time for work completion to a date certain. The date extension shall take into account the weather conditions and other factors affecting the work. The company shall complete the work on or before the date certain. Any such restoration of the City's rights-of-way by the Company shall be made in accordance with such materials and specification as may from time to time, be then provided for by ordinance – Page 3 – or regulation of the City and to the satisfaction of the City Engineer. The Company shall notify the City when the work is complete. If the Company fails to restore the property in accordance with the above, then the City may, if it to desires, contract with a third party for such restoration or utilize its own work forces, to restore such property. The Company shall pay the reasonable cost incurred by the City for such restoration within twenty-one (21) days after the receipt of a written bill for such cost. D. The City shall have no obligation to mark the location of Company's facilities. The Company shall be prohibited from installing above ground markers or signs for their underground fiber optic cable without written permission from the City Engineer. The City shall not be liable for any damage to the fiber optic cable from others due to no markers being installed. Company acknowledges that it has the opportunity to become a member of the statewide "One Call" Joint Utility Location system (JULIE), and that the Company agrees that it will become a member as a requirement of this Agreement and that such a system is designed to alert Company to planned work in the right of way, so that Company can mark the location of its facilities to avoid damage. The City shall have no obligation to alert Company to proposed work by itself or others, other than as a participating member of the JULIE system. E. Construction operations in rights-of-way may, at the discretion of the City, be required to be discontinued when such operations would create hazards to traffic or the public health, safety, and welfare. Such operations may also be required to be discontinued or restricted when conditions are such that construction would result in extensive damage to the right-of-way or other property. F. Within ninety (90) days following written notice from the City, the Company shall, at its own expense, protect, support, temporarily or permanently disconnect, remove, relocate, change or alter the position of any System facilities within the rights-of-way whenever the corporate authorities have determined that such removal, relocation, change or alteration, is reasonably necessary for the construction, repair, maintenance, or installation of any City improvement in or upon, or the operations of the City in or upon, the rights-of-way. Within thirty (30) days following written notice from the City, the Company shall, at its own expense, remove from the rights-of-way all or any part of any unauthorized facility or related appurtenances that Company owns, controls, or maintains within the rights- of-way. A facility is unauthorized and subject to removal in the following circumstances: 1) Upon expiration or termination of the permittee's authority , unless otherwise permitted by applicable law; – Page 4 – 2) If the facility was constructed or installed without prior issuance of a required permit; or 3) If the facility was constructed or installed at a location not permitted by the applicable law or this Agreement. The City retains the right and privilege to cut or move any facilities located within the City rights-of-way, as the City may determine to be necessary, appropriate or useful in response to any public health or safety emergency. If circumstances permit, the municipality shall attempt to notify the Company, if known, prior to cutting or removing a facility and shall notify the Company, if known, after cutting or removing a facility. G. The Company shall conduct all tree-trimming and vegetation control activities in the right-of-way in accordance with applicable Illinois laws and regulations, and City ordinances. Applications for tree trimming permits shall include assurance that the work will be accomplished by competent workers with supervision who are experienced in accepted tree pruning practices. Tree trimming permits shall designate an expirations date in the interest of assuring that the work will be expeditiously accomplished. Poor pruning practices resulting in damaged or misshapen trees will not be tolerated and shall be grounds for cancellation of the tree trimming permit and for assessment of damages. The City will require compensation for trees extensively damaged and for trees removed without authorization. The formula developed by the International Society of Arboriculture will be used as a basis for determining the compensation for damaged trees or unauthorized removal of trees. The City may require the removal and replacement of trees if trimming or radical pruning would leave them in an unacceptable condition. H. Except as provided in the following paragraph, the Company shall not spray, inject or pour any chemicals on or near any trees, shrubs or vegetation in the City for any purpose, including the control of growth, insects or disease. Spraying of any type of brush-killing chemicals will not be permitted on rights-of-way unless the Company demonstrates to the satisfaction of the Engineer that such spraying is the only practicable method of vegetation control. I. The Company shall annually provide one or more contact persons who can act on its behalf in connection with emergencies involving the Company's facilities in the rights-of-way and a 24-hour telephone number for such persons. – Page 5 – 4. Performance Security. Prior to issuance of any permits, the Company shall provide to the City an irrevocable letter of credit or cashier's check in the amount of ($10,000.00). The letter of credit or cashier's check shall be maintained at the Ten Thousand Dollar level throughout the term of the fiber construction. The letter of credit shall be available to the City to satisfy all claims, liens or other amounts due the City from the Company which arise by reason of work by the Company, to satisfy and actual damages arising out of a breach of this franchise agreement, and to satisfy any assessments under this agreement. If the letter of credit or cashier's check is drawn upon by the City in accordance with the procedures in this Agreement, the Company shall cause the letter of credit or cashier’s check to be reissued in the full amount required no later than the later of thirty (30) days after the last withdrawal. Failure to reissue the letter of credit or cashier's check shall be deemed a material breach of the permit. Nothing in this Agreement shall be deemed a waiver of the normal permit and bonding requirements generally applicable to persons performing work in the City's right-of-way and permitted by law. The letter of credit or cashier's check will be released upon satisfactory completion of the work as described in Exhibit A. 5. Indemnification and Insurance. The Company agrees to indemnify and save the City and its elected and appointed officials and officers, employees, agents and representatives harmless from all loss sustained because of any suit, judgment, execution, claim, or demand whatsoever, resulting from negligence on the part of the Company in the construction, operation of maintenance of its System in the City. The City shall notify the Company within 30 days after the presentation of any claim or demand, either by suit of otherwise, made against the City on account of any negligence as aforesaid on the part of the Company. The Company agrees to provide and maintain the following liability insurance policies insuring the Company as a named insured and naming the City, and its elected and appointed officers, officials, agents, and employees as additional insureds on the policies listed in paragraphs 1 and 2 below: 1) Commercial general liability insurance, including premises- operations, explosion, collapse, and underground hazard (commonly referred to as "X," "C," and "U" coverages) and products-completed operations coverage with limits not less than: i) Five million dollars ($5,000,000) for bodily injury or death to each person; ii) Five million dollars ($5,000,000) for property damage resulting from any one accident; and – Page 6 – iii) Five million dollars ($5,000,000) for all other types of liability; 2) Automobile liability for owned, non-owned and hired vehicles with a combined single limit of one million dollars ($1,000,000) for personal injury and property damage for each accident; 3) Worker's compensation with statutory limits; and 4) Employer's liability insurance with limits of not less than one million dollars ($1,000,000) per employee and per accident. If the Company is not providing such insurance to protect the contractors and subcontractors performing the work, then such contractors and subcontractors shall comply with this Section. Excess or Umbrella Policies. The coverages required by this Section may be in any combination of primary, excess, and umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying insurance on a following- form basis such that when any loss covered by the primary policy exceeds the limits under the primary policy, the excess or umbrella policy becomes effective to cover such loss. Copies Required. The Company shall provide copies of any of the policies required by this Section to the City within ten (10) days following receipt of a written request therefor from the City. Maintenance and Renewal of Required Coverages. The insurance policies required by this Section shall contain the following endorsement: "It is hereby understood and agreed that this policy may not be canceled nor the intention not to renew be stated until thirty (30) days after receipt by the City, by registered mail or certified mail, return receipt requested, of a written notice addressed to the City Manager of such intent to cancel or not to renew." Within ten (10) days after receipt by the City of said notice, and in no event later than ten (10) days prior to said cancellation, the Company shall obtain and furnish to the City evidence of replacement insurance policies meeting the requirements of this Section. Effect of Insurance on the Company's Liability. The legal liability of the Company to the City and any person for any of the matters that are the subject of the insurance policies or self-insurance required by this Section shall not be limited by such insurance policies or self-insurance or by the recovery of any amounts thereunder. – Page 7 – Insurance Companies. All insurance provided pursuant to this section shall be effected under valid and enforceable policies, issued by insurers legally able to conduct business with the licensee in the State of Illinois. All insurance carriers and surplus line carriers shall be rated "A-" or better and of a class size "X" or higher by A.M. Best Company. 6. Term. The term of this Agreement shall be for so long as Company maintains its State authority. 7. Removal upon Termination. Upon termination of Company’s authority , if ordered by the City Engineer, the Company, without cost or expense to the City, shall remove the System and restore the public way to as good a condition as existed prior to such installation and to the reasonable satisfaction of the City Engineer. In the event of the failure, neglect or refusal of Company to remove the System, the System will be deemed abandoned. 8. Abandonment of Facilities. Upon abandonment of a facility within the rights-of- way of the City either under Section 7 above or by Company notice to the City within ninety (90) days of the Company ceasing to provide service, the City shall have the choice of (a) taking ownership and control of the System and altering or removing all or any portion of the system or assigning the System or any part of it to another utility or person or (b) either performing the removal work and charging the cost thereof to the Company or having a contractor do the work, and billing the Company for the costs of the contract. The cost incurred by the City in such system removal shall be promptly paid by the Company within twenty-one (21) days after a bill for costs is deposited in the mail or presented to the Company, or the City may proceed against the surety bond of the Company or pursue any other remedies provided by law. The Company shall be entitled to an offset for any consideration the City obtains from sale of any part of the System following abandonment 9. Legal Considerations. The parties recognize, acknowledge and hereby preserve their respective rights pursuant to the Federal 1996 Telecommunications Act and all applicable sections of the Illinois Compiled Statutes including, but not limited to the Telecommunications Infrastructure Maintenance Fee Act (35 ILCS 635/1 et seq.) and the Illinois Simplified Municipal Telecommunications Tax Act (35 ILCS 636/5et seq.), regulations or legal interpretations of the same, and execution of this Agreement is not a waiver of any rights or obligations thereunder. 10. Notices. All notices herein provided for shall be sent prepaid registered mail addressed to the parties as follows. To the City: City Manager Galesburg City Hall 55 W. Tompkins Street Galesburg, Illinois 61401 – Page 8 – To the Company: iTV-3, LLC-3, LLC c/o i3 Broadband, LLC 602 High Point Lane East Peoria, IL 61611 Attn: Chief Engineer With courtesy copy to: Meyer Capel a Professional corporation 306 W. Church Street Champaign, IL 61820 Attn: Joseph D. Murphy jmurphy@meyercapel.com and legalnotices@meyercapel.com 11. Assignability. This Agreement and the rights granted hereunder shall not be assigned by the Company without the approval of the City Council of the City of Galesburg provided, however, that Company shall have the right to assign, sublet or otherwise transfer this Agreement, in whole or in part, to any parent, subsidiary or affiliate of Company or to any person, firm or corporation which shall control, be under the control of or be under common control with the Company or that acquires the Company or all or substantially all of the assets of Company, without such consent. 12. Binding Effect. This Agreement shall be binding on the parties, their successors, heirs and assigns. 13. Severability. If any provision of this Agreement is invalid for any reason, such invalidation shall not affect any provision of this Agreement which can be given effect without the invalid prevision; and, to this end, the provisions of this Agreement are to be severable. 14. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois. CITY OF GALESBURG, an Illinois municipal Corporation By: ______________________________________ It's Mayor Attest: ____________________________________ City Clerk – Page 9 – iTV-3, LLC, a Delaware limited liability company By: ______________________________________ Its _________________________________ Attest: ____________________________________ Its _________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 15, 2021 AGENDA ITEM: Lease Agreement between the City of Galesburg and The Salvation Army, an Illinois corporation. SUMMARY RECOMMENDATION: The City Manager and City Attorney / Administrative Services Director recommend the City Council approve a short term lease agreement with the Salvation Army for non-exclusive use of Hawthorne Gym. BACKGROUND: During the November 2nd budget work session, members of the Council directed staff to prepare an option for an emergency warming shelter for homeless individuals. Hawthorne Gym has been identified as the most viable site that can be immediately operated. Rent is $1.00 and the lease runs from the date of approval until March 31, 2022. It grants the Salvation Army non-exclusive use of Hawthorne Gym, subject to the provisions of this Lease and any grant agreement executed by the Parties. Exhibit B to the Lease provides for operational rules that the shelter must follow. They will be incorporated into any Grant Agreement as well. These rules attempt to limit any concerns about the impact that operation of the emergency warming shelter could have on surrounding properties. They may also be modified by the City with reasonable notice to the Salvation Army. Users of the shelter must check in between 6:00 and 7:00 P.M. Once they check-in, they are not allowed to leave and reenter the building. Each morning, they must leave prior to 7:00 A.M. Given the limited resources and privacy available, this shelter will not be used by families or individuals under eighteen years of age. BUDGET IMPACT: American Rescue Plan Act funds will likely be utilized for any costs associated with this operation. SUPPORTING DOCUMENTS: 1.Lease 21-4111 LEASE AGREEMENT THIS LEASE AGREEMENT (“Lease”) is entered into as of this _____ day of __________, 2021 by and between City of Galesburg (“CITY”) and The Salvation Army, an Illinois corporation (“LESSEE”). WHEREAS, LESSEE desires to lease a portion of the City’s property described on Exhibit “A” and commonly known as Hawthorne Gym. WHEREAS, LESSEE shall use this portion of the City’s property to operate an emergency warming shelter; and WHEREAS, CITY is willing to enter into such a Lease with LESSEE on the terms and conditions contained herein. NOW, THEREFORE, in consideration of the covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: 1. Term and Use of Property. LESSOR grants to LESSEE a non-exclusive lease commencing on the Effective Date and terminating on March 31, 2022 in the property described on Exhibit A. There shall be no holdover beyond the Lease Term unless granted by the City Council of the City of Galesburg. This shall be a non-exclusive lease to use the gym area and bathrooms. LESSEE shall not use the second floor of the premises. Additionally, LESSEE may use the office area of the building for administrative purposes, but may not allow residents to utilize this office. 2. Rent. The total rental rate for the Premises is $1.00 for the Lease Term. 3. Condition of Property. LESSEE accepts the Premises in “as is” condition. 4. Utilities. LESSOR shall be responsible for all utilities at this Property. 5. Maintenance and Janitorial. The Parties agree to the following regarding maintenance and cleaning of the Premises. A. LESSEE shall, at its cost, provide janitorial service in the Premises. B. LESSOR shall be responsible for all maintenance of the Premises. However, LESSEE agrees to notify LESSOR as soon as is reasonably practical of any maintenance issues at the Premises. 4. Improvements. LESSEE shall make no permanent improvements or alterations to the property during this lease without the written approval of the LESSOR. 5. Use. LESSEE shall use the premises as an emergency warming shelter and no other purposes without written approval of the LESSOR. This shelter shall be operated in accordance with the Special Operational Rules attached as Exhibit B to this Agreement. LESSOR may modify these rules with ten (10) days written notice to the LESSEE. After this ten day period, LESEE shall be bound by these modified Special Operational Rules. 6. Taxes. LESSEE shall pay, when due, any tax levied against the Premises during the Term of this Lease. 7. Sublease and Assignment. LESSEE shall not, without the prior written consent of City, which may be withheld at City's sole discretion, voluntarily or involuntarily assign, mortgage, encumber or hypothecate this Lease or any interest herein or sublet the Premises or any part thereof. 8. Default. In the event of a Default by LESSEE with respect to this Agreement, CITY shall have the right to pursue any and all legal and equitable remedies against LESSEE available under applicable law without any additional notice to LESEE, except for termination of this Lease. CITY shall have the right to terminate this Lease in the event of a Default after providing LESSEE at least fifteen (15) days’ notice of their intent to terminate the Lease. 9. Access to Premises LESSOR and its employees and agents (including law enforcement personnel) shall be granted access to the property upon request. 10. Insurance. a) LESSEE shall provide proof of comprehensive general liability insurance in an amount not less than $1,000,000 covering bodily injury, personal injury and property damage for the property and operation of the emergency warming shelter. b) The City of Galesburg shall be named as an additional insured on this insurance policy and provided a copy of this coverage upon request. LESSEE shall notify LESSOR of any change, cancellation or modification of this coverage. 11. Waiver and Indemnity. Except to the extent of City’s willful misconduct, LESSEE agrees to indemnify, defend and hold LESSOR and LESSOR’s governing body, employees and agents harmless from all liability, penalties, losses, damages, costs, expenses, causes of action, claims or judgments arising by reason of any death, bodily injury, personal injury, or property damage resulting from any cause occurring in or about or resulting from an occurrence in, on or about the Premises during the Lease term, the negligence or willful misconduct of LESSEE or LESSEE’S agents, employees, and contractors wherever it occurs, or, an Event of LESSEE’S default. The provisions of this paragraph shall survive the expiration or sooner termination of this Lease. 12. Damage and Destruction. In the event that the Land or the Improvements are damaged or destroyed by fire or other casualty, the Term shall be deemed expired. 13. Binding on Successors. This Lease shall be binding on and inure to the benefit of the lawful assigns, the successors, heirs, legatees and personal representatives of the respective parties. 14. Severability. It is the intention of both of the parties hereto that the provisions of this Lease shall be severable in respect to a declaration of invalidity of any provision hereof. If any provision hereof is declared invalid, then this Lease shall be construed by the parties to provide for the intent of such provision in a form, which shall be valid. 15. Waiver of Terms. The waiver by the CITY of any breach of the terms, covenants or conditions herein shall not be deemed a waiver of any subsequent breach. 16. Recording. This Lease may be recorded with the Recorder of Deeds of Knox County by CITY or LESSEE. 17. Cumulative Remedies: Illinois Law. The rights and remedies of CITY under this Lease are cumulative and none shall exclude any other rights or remedies allowed by law or equity. This Lease is declared to be an Illinois contract, and all of its terms shall be construed according to the internal laws of the State of Illinois. 18. Venue. Any litigation related to the terms of this Agreement shall be conducted in the Ninth Judicial Circuit, Knox County, Illinois, which shall be the only appropriate forum for the resolution of disputes hereunder. 19. Relationship. CITY and LESSEE disclaim any intention to create a joint venture, partnership, agency or lender/borrower relationship. 20. LESSEE Authorization. LESSEE represents and warrants that this Lease has been duly authorized, executed and delivered by and on behalf of LESSEE and constitutes the valid and binding agreement of LESSEE in accordance with the terms hereof. 21. Notices. All notices, waivers, demands, requests or other communications required or permitted hereunder shall, unless otherwise expressly provided, be in writing and be deemed to have been properly given, served and received (a) if delivered by messenger, when delivered, (b) if mailed, on the fifth (5th) business day after deposit in the United States Mail, certified or registered, postage prepaid, return receipt requested, (c) if delivered by reputable overnight express courier, freight prepaid, the next business day after delivered to such courier, or (d) hand delivered, in every case addressed to the party to be notified as follows: If to CITY: If to LESSEE City of Galesburg Mayor The Salvation Army City of Galesburg __________________ P.O. Box 1387 __________________ Galesburg, IL 61402 __________________ IN WITNESS WHEREOF, the parties hereto have executed this Lease and caused their respective seals to be affixed and attested thereto as of the date first written above in this Lease. CITY: CITY OF GALESBURG, ILLINOIS A Municipal Corporation By: _________________________ Peter Schwartzman, Mayor Attest: ______________________________ Kelli R. Bennewitz, City Clerk LESSEE: THE SALVATION ARMY An Illinois corporation. By: ______________________________ President Attest: ___________________________________ Secretary EXHIBIT A HATHORNE CENTRE SUB LOT 3 BLK 2 DOR APPRVD 87/48/46 Parcel ID: 9902126003 EXHIBIT B LESSEE must comply with the following operational rules for the warming shelter. They may make any additional rules they deem necessary for operation as long as they are not inconsistent with these rules. Failure to comply with these rules shall be an event of default by LESSEE and justification for termination of the Lease by LESSOR. 1. The hours of operation for the shelter shall be from 6:00 P.M to 7:00 A.M. each day. 2. An individual must check in before 7:00 P.M in order to utilize the shelter. 3. Once an individual has checked into the shelter that evening, they may not leave and return until the check-in period established the next day. 4. Any individual must leave the building at 7:00 A.M. the preceding day. 5. Individuals under eighteen (18) years of age shall not be allowed to utilize the shelter. Staff shall make all reasonable efforts to find alternative lodging for these individuals or families with children. 6. Individuals who are registered sex offenders shall not be allowed to utilize the shelter and will be redirected by Salvation Army staff to other resources due to the location of the shelter. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: CSG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 15, 2021 AGENDA ITEM: Community Video Program Agreement between the City of Galesburg and CGI Communications, Inc. SUMMARY RECOMMENDATION: The City Manager recommends approval of the agreement with CGI Communications, Inc. to provide community promotion videos as no cost to the City. BACKGROUND: CGI Communications, Inc. works in partnership with the National League of Cities, the United States Conference of Mayors, and the National Association of Counties to provide tools to showcase and promote municipalities nationwide. They have approached Galesburg about participating in the Community Video Program, to produce educational videos highlighting what Galesburg has to offer residents, visitors, and businesses. The videos will be coordinated and produced by CGI and provided to the City of Galesburg to utilize on our website and social media avenues. There is no cost to the City of Galesburg to participate in the program, which is funded through sponsorships. CGI is responsible for sponsorship fulfillment including all related aspects of marketing, production, printing, and distribution. BUDGET IMPACT: There is no impact on the budget or cost to the City to participate in the Community Video Program. SUPPORTING DOCUMENTS: 1. 2021 Community Video Program Agreement 21-4112 Name: Peter Schwartzman Title: Mayor Address: 55 W. Tompkins Street City, State, Zip: Galesburg, IL 61402 Phone number: (309)877-1988 Email: pschwart@ci.galesburg.il.us Website: www.ci.galesburg.il.us This agreement is between CGI Communications, Inc. (“CGI”) and the City of Galesburg (the “City”) and shall remain in effect from the date it is signed by both parties until the third anniversary of the date that the completed and approved Community Video Program is made available for viewer access on different devices via a link on the www.ci.galesburg.il.us homepage, including any alternate versions of that homepage. During the term of this Agreement, CGI shall: • Produce a total of 5 video chapters with subject matter that includes but is not limited to: Welcome, Education, Healthy Living, Homes / Real Estate and a Community Organizations chapter to promote charities, nonprofits, and community development organizations. • Provide script writing and video content consultation • Send a videographer to City locations to shoot footage for the videos • Reserve the right to use still images and photos for video production • Provide all aspects of video production and editing, from raw footage to final video including professional voiceovers and background music • Provide a final draft of Community Video Program content subject to City’s approval (up to 3 sets of revisions allowed). CGI’s request for approval of content or revision, including final draft, shall be deemed approved if no response is received by us within 30 days of request • Provide our patented OneClick™ Technology and encode all videos into multiple streaming digit al formats to play on all computer systems, browsers, and Internet connection speeds; recognized player formats include WindowsMedia™ and QuickTime™ • Store and stream all videos on CGI’s dedicated server • Afford businesses the opportunity to purchase various digital media products and services from CGI and its affiliates • Feature business sponsors around the perimeter of video panels • Be solely responsible for sponsorship fulfillment including all related aspects of marketing, production, printing, and distribution • Facilitate viewer access of the Community Video Program from City website, including any alternate versions of City’s homepage, for different devices, by providing HTML source code for a graphic link to be prominently displayed on the www.ci.galesburg.il.us website homepage as follows: “Coming Soon” graphic link designed to coordinate with existing website color theme to be provided within 10 business days of execution of this agreement. “Community Video Program” graphic link to be provided to replace the “Coming Soon” link upon completion and approval of videos • Grant to City a license to use CGI’s Line of Code to link to and/or stream the videos • Own copyrights of the master Community Video Program • Assume all costs for the Community Video Program Program add-ons will include: • Multiple segments of aerial footage pending approval from FAA and any airports within a 5 mile radius of filming location(s) During the term of this Agreement, the City shall: • Provide a letter of introduction for the program on City’s letterhead • Assist with the content and script for the Community Video Program • Grant CGI the right to use City’s name in connection with the preparation, production, and marketing of the Program • Display the “Coming Soon” graphic link prominently on the www.ci.galesburg.il.us homepage within 10 business days of receipt of HTML source code • Display the “Community Video Program” link prominently on its www.ci.galesburg.il.us homepage, including any alternate versions of your home page, for viewer access on different devices for the entire term of this agreement • Ensure that this agreement remains valid and in force until the agreed upon expiration date, regardless of change in administration • Grant full and exclusive streaming video rights for CGI and its subsidiaries, affiliates, successors and assigns to stream all video content produced by CGI for the Community Video Program • Agree that the city will not knowingly submit any photograph, video, or other content that infringes on any third party’s copyright, trademark or other intellectual property, privacy or publicity right for use in any video or other display comprising this program. This Agreement constitutes the entire agreement of the parties and supersedes any and all prior communications, understandings and agreements, whether oral or written. No modification or claimed waiver of any provision shall be valid except by written amendment signed by the parties herein. City warrants that it is a tax exempt entity. The undersigned, have read and understand the above information and have full authority to sign this agreement. Galesburg, IL CGI Communications, Inc. Signature: Name (printed): Name (printed): Nicole Rongo Title: Title: Vice President of Marketing and Acquisitions Date: Date: 10/26/2021 TOWN OF THE CITY OF GALESBURG Date:November 15, 2021 Agenda Number:21-9025 TOWN FUND $5,603.98 GENERAL ASSISTANCE FUND $3,429.90 IMRF FUND $2,400.60 SOCIAL SECURITY/MEDICARE FUND $2,375.51 LIABILITY FUND AUDIT FUND TOTAL $13,809.99 ORDINANCE NO. An ordinance levying taxes for all town purposes for the Town of the City of Galesburg, Knox County, Illinois, for the tax year 2021, collectable in 2022. BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township, Knox County, Illinois. SECTION 1: That the sum of Five Hundred Thirty One Thousand Dollars ($531,000) are hereby levied upon all property subject to taxation within the Townships that property is assessed and equalized, in order to meet and defray all necessary expenses and liabilities of the Township as required by statute or voted by the people in accordance with the law, for such purposes as: Town Fund General Assistance Fund IMRF Fund Social Security & Medicare Fund Liability Fund Audit Fund SECTION 2: That levied for each object and purpose shall be as follows: Amount Levied GENERAL TOWN FUND ADMINISTRATION Personnel $92,000 Contractual Services $2,000 Commodities $2,000 Other Expenditures $2,000 TOTAL ADMINISTRATION:$98,000 ASSESSOR Personnel $166,000 Contractual Services $4,000 Commodities $7,000 Capital Outlay $6,000 Other Expenditures $4,000 TOTAL ASSESSOR:$187,000 TOTAL GENERAL TOWN FUND:$285,000 AUDIT FUND Contractual Services $7,000 21-9026 TOTAL AUDIT FUND:$7,000 INSURANCE FUND Personnel $0 Contractual Services $8,000 TOTAL INSURANCE FUND:$8,000 ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) Personnel $34,0000 TOTAL IMRF FUND:$34,000 SOCIAL SECURITY FUND Personnel $34,000 TOTAL SOCIAL SECURITY FUND:$34,000 GENERAL ASSISTANCE FUND ADMINISTRATION Personnel $79,000 Contractual Services $2,000 Commodities $2,000 Other Expenditures TOTAL ADMINISTRATION:$83,000 HOME RELIEF Contractual Services $29,000 Commodities $28,000 Other Expenditures $23,000 TOTAL HOME RELIEF:$80,000 TOTAL GENERAL ASSISTANCE FUND:$163,000 TAX LEVY SUMMARY General Corporate Tax $285,000 Audit Tax $7,000 Insurance Tax $8,000 Illinois Municipal Retirement Tax $34,000 Social Security Tax $34,000 Public Assistance Tax $163,000 TOTAL TAXES LEVIED:$531,000 SECTION 3:That the Town Clerk shall make and file with the County Clerk of Knox County, on or before the last Tuesday of December, a duly certified copy of this ordinance. SECTION 4:That if any section,subdivision,or sentence of this ordinance shall for any reason be held invalid or unconstitutional,such finding shall not affect the validity of the remaining portion of this ordinance. SECTION 5:That this ordinance shall be in full force and effect after its adoption,as provided by law. Approved this day of December 2021 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Christine Eik Winick, Township Supervisor ATTEST: Peter D. Schwartzman, Trustee Kelli R. Bennewitz, Township Clerk ORDINANCE NO. An ordinance appropriating for all town purposes for Township, Knox County, Illinois, for the fiscal year beginning January 1, 2022, and ending December 31, 2022. BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township, Knox County, Illinois. SECTION 1: That the amounts hereinafter set forth, or so much thereof as may be authorized by law, and as may be needed or deemed necessary to defray all expenses and liabilities of the Town of the City of Galesburg Township, be and the same are hereby appropriated for the town purposes of the Town of the City of Galesburg Township, Knox County, Illinois, as hereinafter specified for the fiscal year beginning January 1, 2022, and ending December 31, 2022. SECTION 2: That the following budget containing an estimate of revenues and expenditures is hereby adopted for the following funds, Town Fund General Assistance Fund IMRF Fund Social Security & Medicare Fund Liability Fund Audit Fund 1.General Town Fund Beginning Balance 1/1/2022 $507,934.00 Revenues Property Tax $310,500.00 Replacement Tax $60,000.00 Interest Income $200.00 Total Revenues $370,700.00 Total Funds Available $878,634.00 Expenditures Administration $173,753.00 Assessor $342,000.00 Total Expenditures $515,753.00 Ending Balance 12/31/2022 $362,881.00 1.11 Administration 21-9027 Personnel Salaries $116,253.00 Total $116,253.00 Contractual Services Legal & Professional Service $2,500.00 Travel Expenses - Other $2,000.00 Total $4,500.00 Commodities Office Supplies/Postage/Publications $3,500.00 Operating Supplies Total $3,500.00 Other Expenditures Building - Maintenance $20,000.00 Town Hall $17,000.00 Miscellaneous Expense $500.00 Contingencies $1,000.00 Capital Outlay - Equipment $5,000.00 Maintenance Agreement $4,000.00 Bonds $2,000.00 Total $49,500.00 Total Administration $173,753.00 1-12 Assessor Personnel Salaries $218,000.00 Health Insurance $75,000.00 Total $293,000.00 Contractual Services Maintenance Agreements $6,700.00 Maintenance Service - Vehicle $3,000.00 Travel & Training - Assessor $2,500.00 Travel & Training - Office $5,500.00 Legal & Professional $10,000.00 Total $27,700.00 Commodities Office Supplies & Postage $6,500.00 Total $6,500.00 Capital Outlay Equipment $10,000.00 Vehicle Total $10,000.00 Other Expenditures Miscellaneous Expense $500.00 Contingencies $4,000.00 Other Post Employment Benefits $300.00 Total $4,800.00 Total Assessor $342,000.00 Total Town Fund $515,753.00 11 Audit Fund Beginning Balance 1/1/2022 $17,818.97 Revenues: Property Tax $22,000.00 Interest Income $10.00 Total Revenues $22,010.00 Total Funds Available $39,828.97 Contractual Services Accounting Service $20,000.00 Office Supplies $0.00 Total Expenditures $20,000.00 Ending Balance 12/31/2022 $19,828.97 12 Liability Fund Beginning Balance 1/1/2022 $31,191.94 Revenues: Property Tax $2,500.00 Interest Income $10.00 Total Revenues $2,510.00 Total Funds Available $33,701.94 Expenditures Unemployment Insurance $600.00 Worker’s Compensation - Town $1,800.00 Worker’s Compensation - General Assistance $300.00 Office Supplies $0.00 Contractual Services Liability Insurance $5,000.00 General Insurance Risk Management Total Expenditures $7,700.00 Ending Balance 12/31/2022 $26,001.94 Illinois Municipal Retirement Fund Beginning Balance 1/1/2022 $116,000.34 Revenues Property Tax $34,000.00 Replacement Tax Interest Income $30.00 Total Revenues:$34,030.00 Total Funds Available $150,030.34 Expenditures Personnel Retirement Contribution $34,000.00 Office Supplies $40.00 Total Expenditures $34,040.00 Ending Balance 12/31/2022 $115,990.34 Social Security/Medicare Fund Beginning Balance 1/1/2022 $74,345.82 Revenues Property Tax $28,000.00 Replacement Tax Interest Income $10.00 Total Revenues $28,010.00 Total Funds Available $102,355.82 Expenditures Personnel Social Security/Medicare $34,000.00 Office Supplies $0.00 Total Expenditures $34,000.00 Ending Balance 12/31/2022 $68,355.82 General Assistance Fund Beginning Balance 1/1/2022 $682,811.00 Revenues Property Tax $134,000.00 Interest Income $150.00 Other Townships $20,000.00 Total Revenues $154,150.00 Total Funds Available $836,961.00 Expenditures 15.11 Administration $153,800.00 15.31 Home Relief $280,000.00 Total Expenditures $433,800.00 Ending Balance 12/31/2022 $403,161.00 15.11 Administration Personnel Salaries $115,000.00 Health Insurance $16,000.00 Total Expenditures $131,000.00 Contractual Services Professional Services - Legal $200.00 Travel Expenses $1,000.00 Bonds $0.00 Total Expenditures $1,200.00 Commodities Maintenance Supplies-Equipment Maintenance Agreements $2,000.00 Office Supplies & Postage $3,500.00 Total Expenditures $5,500.00 Capital Outlay Equipment $10,000.00 Total Expenditures $10,000.00 Other Expenditures Miscellaneous Expense $1,000.00 Contingencies $5,000.00 Other Post Employment Benefits $100.00 Total Expenditures $6,100.00 Total Administration $153,800.00 15.31 Home Assistance Contractual Services Medical and Dental Services $10,000.00 Shelter $83,000.00 Utilities $24,000.00 Funeral & Burial Service $4,000.00 Ambulance $1,500.00 Total Expenditures $122,500.00 Commodities Food $35,000.00 Personal/Household Needs/Clothing $40,500.00 Client Misc./Insurance/Bus Passes/Laundry $12,000.00 Total Expenditures $87,500.00 Other Expenditures Assistance Transportation/Misc.$3,000.00 Emergency Assistance - Rent $23,000.00 Emergency Assistance - Utilities $40,000.00 Emergency Assistance - Misc.$4,000.00 $70,000.00 Total Home Relief $280,000.00 Total General Assistance $433,800.00 Section 3:That the amount appropriated for town purposed for the fiscal year beginning January 1, 2022, and ending December 31, 2022, by fund shall be as follows: General Town Fund $515,753 Audit Fund $20,000 Liability Fund $7,700 Social Security/Medicare Fund $34,000 Illinois Municipal Retirement Fund (IMRF)$34,040 General Assistance Fund $433,800 Total Appropriations $1,045,293.00 Approved this day of December 2021 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Christine Eik Winick, Township Supervisor ATTEST: Peter D. Schwartzman, Trustee Kelli R. Bennewitz, Township Clerk