HomeMy WebLinkAbout12062021 City Council Packet extAdministration
55 West Tompkins Street
Galesburg, IL 61401
CITY OF GALESBURG
Illinois, USA
December 6 City Council Agenda
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City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
December 6, 2021
Members of the public who would prefer to view Galesburg City Council meetings remotely, can view the council meetings
on Comcast channel 7 or stream the meeting live on the City’s website.
5:20 p.m. Public Hearing Truth in Taxation Hearing - SSA #1 2021 Property Tax Levy
5:30 p.m. Roll Call Pledge of Allegiance
Invocation
Presentation Knox County CEO Program
Approve Minutes from November 15, 2021
Consent Agenda #2021-23
21-2035 Resolution Section 5311 Federal Operating Assistance Grant Agreement
21-2036 Resolution Downstate Operating Assistance Program Grant Agreement
21-3023 Bid Purchase of bulk rock salt for 2021-2022 winter season
21-4113 Approve Flex spending vendor Flexible Benefit Service LLC
21-4114 Approve Renewal of risk management & consulting service with Molyneaux
21-4115 Approve IML RMA property & liability insurance for 2022
21-8022 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
21-1037 Ordinance FY22 revenue adjustments (Final Reading)
21-1038 Special
Ordinance
2021 property tax levy for FY 22 (Final Reading)
21-1040 Special
Ordinance
2021 SSA #1 Property Tax Levy (First Reading)
21-1041 Ordinance Ordinance for proposed ward and precinct redistricting map (First
Reading)
21-2037 Resolution Transferring funds from General Fund to Library Fund for construction
of a new library facility
21-2038 Resolution Moratorium on enforcement of Chapter 97 of the Galesburg city code
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21-2039 Resolution Utilizing American Rescue Plan funds for housing assistance
Bids, Petitions and Communications
21-3024 Bid Ductless AC Unit Replacement at Lakeside Waterpark
Public Comment
City Manager’s Report
Miscellaneous Business (Agreements, Approvals, Etc.)
21-4108 Approve
(TABLED)
Architectural/Engineering Agreement with Farnsworth Group, Inc. to
provide estimated renovation costs of Churchill Junior High
21-4116 Approve FY 2022 Budget
21-4117 Approve Initiation of demolition proceedings on properties located at 133 Locust
St. (residence & attached garage), 314 S Henderson St. (residence), 362
N Broad St. (residence & accessory structure), 553 W Tompkins St.
(residence & accessory structure), 643 Day (residence & shed)
21-4118 Approve National opioid settlement and release
21-4119 Approve Agreement for applying for the Rebuild Downtown and Main Street
Grant Program for renovation of upper floors downtown for residential
use
21-4120 Approve Agreement for applying for the Rebuild Downtown and Main Street
Grant Program for the Railroad Hall of Fame
Town Business
21-9026 Ordinance 2021 Township property tax levy for FY 22 (Final Reading)
21-9027 Ordinance 2021 Budget and Appropriation Ordinance (Final Reading)
21-9028 Bills
Closing Comments
3
Adjournment
Vision Statement
“The City of Galesburg will be a dynamic community featuring a full range of public amenities to serve a diverse citizenry. The City Council will play a pro-active role in
providing leadership to its citizens, neighborhoods, and other public bodies and enact policies which ensure the existence of a broad based economy.”
CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
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CITY COUNCIL MEETING
City Manager’s Report
December 6, 2021
CONSENT AGENDA #2021-23
Item 21-2035 Section 5311 Federal Operating Assistance Grant Agreement
Staff recommends approval of a resolution authorizing the Mayor to sign the FY 2022 Grant
Agreement for the Section 5311 Federal Operating Assistance Grant for the City’s transit program.
The transit grant application submitted to IDOT this spring was approved. This Federal program
funds up to $304,335 toward operating expenses.
Item 21-2036 Downstate Operating Assistance Program Grant Agreement
Staff recommends approval of a resolution authorizing the Mayor to sign the FY 2022 Grant
Agreement for the Downstate Operating Assistance Program Grant Agreement for the City’s
transit program. The transit grant application submitted to IDOT this spring was approved. This
State program funds up to 65 percent of the total operating expenses.
Item 21-3023 Purchase of Bulk Rock Salt for 2021 – 2022 Winter Season
Staff recommends approval of utilizing the 2021-22 State Bid for Bulk Rock Salt in the amount of
$73.69 per ton from Compass Minerals America, Inc. The City budgets annually for anticipated
bulk salt use through the Motor Fuel Tax Fund and has budgeted sufficient funds for the winter
season.
Item 21-4113 Flex Spending Vendor Flexible Benefit Service LLC
Staff recommends approval of entering into an agreement with Flexible Benefit Service LLC for
provision of the flexible spending arrangement plan for employees (FSA). This company has been
recommended by the City’s benefits & wellness consultant as they have access to coordinate
claims with our health plan carrier, Blue Cross Blue Shield, which streamlines claims for the
participants.
Item 21-4114 Renewal of Risk Management & Consulting Service with Molyneaux
Staff recommends approval of renewing a one-year contractual agreement with Molyneaux to
provide Risk Management Consulting and Insurance Brokerage services for the City for a flat
annual fee of $32,000.00 for the period 1/1/2022 through 12/31/2022. Funding for this service is
included in the Risk Management Budget 078-51000 professional services.
Item 21-4115 IML RMA Property & Liability Insurance for 2022
Staff recommends approval of the purchase of insurance policies from the Illinois Municipal
League Risk Management Association (RMA) for the period of 1/1/2022 - 12/31/2022. Coverages
include general liability, property damage for buildings, automobile liability & physical damage
for the fire & police departments and transit vehicles, public official bonds and law enforcement
liability. The policy has a deductible of $10,000 per occurrence for most lines of coverage and
would become effective January 1, 2022, with an annual premium of $442,796. Sufficient funding
is budgeted in the Risk Fund for this purchase.
CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
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Item 21-8022 Bills
Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn,
Director of Finance and Information Systems.
ORDINANCES AND RESOLUTIONS
Item 21-1037 FY22 Revenue Adjustments (Final Reading)
Staff recommends approval of rates and fees collected by the City. The rates and fees will be
budgeted for fiscal year 2022 and will become effective January 1, 2022.
Item 21-1038 2021 Property Tax Levy for FY22 (Final Reading)
Staff recommends approval of the 2021 Property Tax Levy Ordinance. The 2021 tax levy request
has been established at $9,707,625 which is an increase of 2.64% when compared to the total
amount of the current year tax levy (2020) extension. Based on the current information on the
Estimated Assessed Value (EAV) for the 2021 tax levy, the estimated property tax rate for the City
will be approximately $2.669 or seven cents more than the 2020 tax levy rate. The property tax
rate is applied to individual tax bills.
Item 21-1040 2021 SSA #1 Property Tax Levy (First Reading)
The 2021 levy for the Special Service Area #1 (Downtown Area) is provided for council
consideration. For the 2021 property tax, collected in 2022, the Special Service Area Number One
board has requested that the City Council approve an extension that is over 105% of the 2020
property tax extension, which requires a truth in taxation hearing to be held prior to the regular
council meeting on December 6, 2021. The total increase for the Special Service Area Number
One is $43,275 or 32% when compared to the 2020 property tax extension.
Item 21-1041 Proposed Ward & Precinct Redistricting Map (First Reading)
The Board of Election Commissioners recommends approval of a proposed ward and precinct
redistricting map. The proposed redistricting map rebalances the wards and precincts to correct for
imbalances that have naturally occurred as residents and voters have moved in and out of wards
and precincts over the past decade.
Item 21-2037 Transferring Funds from the General Fund to the Library Fund
Staff recommends approval of resolution transferring $775,000 in funds from the General Fund to
the Library Fund. The Galesburg Public Library has been awarded a 15.3 million dollar state grant
to construct a new public library facility. They are responsible for fundraising 3.75 million dollars
in order to complete the project. As part of this fundraising drive, they have requested that the City
donate funds in the amount of $775,000. These funds will be used to purchase and construct
technology at the facility.
Item 21-2038 Moratorium on Enforcement of Chapter 97 of the Galesburg City Code
A Resolution establishing a moratorium on enforcement of Chapter 97 against homeowners who
install landscaping or other items in their terrace is presented at the request of members of the
Council. The terrace or parkway is the area of land located on a property between the street and
the sidewalk. This area is part of the right of way that is owned by the City. Homeowners must
maintain this area but cannot encroach or obstruct the area pursuant to Chapter 97 of the Galesburg
CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
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City Code. This Resolution places a 180 day moratorium on enforcement against a homeowner
whose landscaping or decorative activities violate Chapter 97.
Item 21-2039 Utilizing American Rescue Plan Funds for Housing Assistance
Staff recommends approval of resolution directing up to $60,000 in rental assistance funds from
the City of Galesburg American Rescue Plan Act funds to the Knox County Housing Authority.
The Knox County Housing Authority (“KCHA”) provides low cost, subsidized rental housing to
residents of the City of Galesburg. They have requested that the City and the County assist with
past due rent in order to avoid eviction of 162 families in Galesburg. Use of funds from the
American Rescue Plan Act (ARPA) is authorized for eviction prevention or housing stability
services necessitated by COVID 19.
BIDS, PETITIONS AND COMMUNICATIONS
Item 21-3024 Ductless AC Unit Replacement at Lakeside Waterpark
Staff recommends approval of the bid in the amount of $25,408.00 from AMP Mechanical
Services Inc. to replace the existing six ductless air conditioning units at Lakeside Waterpark. Five
of the six ductless air conditioning units at Lakeside Waterpark are failing and in need of
replacement. One unit is currently deemed inoperable. The units have survived beyond their useful
life and replacement is necessary. Two bids were received for this work. AMP Mechanical
Services Inc. submitted the low and best bid while meeting all specifications required for this
project. This project will be paid for with funds from the Building Repair & Maintenance Fund.
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
(TABLED)Item 21-4108 Agreement with Farnsworth Group, Inc.
Staff recommends approval of the agreement with Farnsworth Group, Inc. for preliminary
architectural/engineering work to provide an estimated cost to renovate Churchill Junior High
School. The school district has offered Churchill Junior High School and adjacent property to the
City for the anticipated sale amount of $1. As Churchill Junior High School is decades old, staff
would like to have an architect/engineer estimate the cost of renovating the building before making
a decision on whether or not to purchase the building. The cost of the agreement is not to exceed
$15,900 and would be paid from the General Fund.
Item 21-4116 FY 2022 Budget
Staff recommends approval of the December 31, 2022 Annual Budget. The public hearing for the
December 31, 2022 Annual Budget was held on November 15, 2021. The annual budget sets the
legal spending limits for the December 31, 2022 fiscal year. The 2022 budget is as follows:
Total Revenues: $67,978,320
Total Use of Fund Balance and/or Other Financial Resources: $12,184,710
Total Expenditures: $67,203,615
General Fund Revenue Total: $26,252,940
General Fund Expenditure Total: $27,423,395
General Fund Use of Fund Balance: $1,170,455
CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
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Item 21-4117 Initiation of Demolition Proceedings
Staff recommends approval of moving forward with the demolition process on properties located
at 133 Locust Street (residence & attached garage), 314 S Henderson Street (residence), 362 N
Broad Street (residence & accessory structure), 553 W Tompkins Street (residence & accessory
structure), 643 Day (residence & shed). The properties are all in a dilapidated and unsafe condition.
After an inspection of the properties, the Building Inspector sent the required notification to the
owners of the properties requesting compliance. Upon a follow up inspection, it was noted that
there had not been any progress towards fixing the properties.
Item 21-4118 National Opioid Settlement and Release
Staff recommends approval of a national opioid settlement and release. After years of nationwide
litigation, settlements have been reached that resolve opioid litigation brought by states and
municipalities against the three largest pharmaceutical distributers, (McKesson, Cardinal Health
and Amerisource Bergen) and one manufacturer, Janssen Pharmaceuticals, Inc. and its parent
company Johnson and Johnson. The State of Illinois has signed onto the settlement, making Illinois
local governments eligible to participate. The City of Galesburg will only be eligible to receive
funds from this settlement if it executes these releases. At this time, it is unknown what type of
funding will be made directly available to the City of Galesburg, if the settlement is approved.
However, it is anticipated that a substantial majority of the funds must be spent on opioid treatment
and prevention.
Item 21-4119 Rebuild Downtown & Main Street Grant Application for Apartments
Agreement with Bruner, Cooper, and Zuck, Inc. in an amount not to exceed $13,900 for
preparation of a grant application for the State of Illinois Rebuild Downtowns and Main Streets
Grant for the renovation of the 2nd and 3rd floor of 120 E. Main Street for residential use. The
Illinois Department of Commerce and Economic Opportunity (DCEO) is accepting applications
for the Rebuild Downtowns and Main Streets Grant. This is a new one time grant program designed
to bring investments to revitalize commercial corridors and main street areas statewide. This is one
of three projects the city intends to apply for through this program and consists of applying for
renovation of the 2nd and 3rd floors of 120 East Main Street, which is currently owned by the city.
The scope of work includes a code analysis of the building, structural evaluation, development of
a floor plan and proposed elevation view of the exterior of the building, and a cost estimate for the
project in addition to applying for the grant. There is no match required but projects score higher
if a match is provided. It is proposed for the city to provide a 20% match if the project is selected
for the grant. Even though an estimate is not known until the study is complete, a ballpark estimate
would be $1.25 million, of which a 20% match would be $250,000 which could come from TIF
or Economic Development funds. The deadline to submit a project is January 10, 2022. Projects
are anticipated to be selected in the summer of 2022 and would be constructed in 2023 if selected.
The grant application agreement amount of $13,900 would be paid from the Economic
Development Fund (24).
Item 21-4120 Rebuild Downtown & Main Street Grant Application for NRHOF
Staff recommends approval of an agreement with Bruner, Cooper, and Zuck, Inc. to prepare a grant
application for the State of Illinois Rebuild Downtowns and Main Streets Grant for the National
Railroad Hall of Fame (NRHOF) project. The Illinois Department of Commerce and Economic
Opportunity (DCEO) is accepting applications for the Rebuild Downtowns and Main Streets
CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
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Grant. This is a new one time grant program designed to bring investments to revitalize commercial
corridors and main street areas statewide. This is one of three projects the city intends to apply for
through this program and consists of applying for construction of a new building south of the
Amtrak Station to house the NRHOF. The City will be applying on behalf of the NRHOF for a
$2.5 million grant from the program. Since the NRHOF is not a governmental entity a 50% match
is required for the program which is proposed to be paid by the foundation. The estimated cost of
the project would be $5 million with a proposed 50% local match from the NRHOF. The deadline
to submit a project is January 10, 2022. Projects are anticipated to be selected in the summer of
2022 and would be constructed in 2023, if selected. The grant application agreement amount of
$5,000 would be paid by the City of Galesburg from the Economic Development Fund (24).
TOWN BUSINESS
Item 21-9026 2021 Township Property Tax Levy for FY22 (Final Reading)
Item 21-9027 2021 Budget and Appropriation Ordinance (Final Reading)
Item 21-9028 Town Bills
Respectfully submitted,
Todd Thompson
City Manager
5:20 p.m. Public Hearing: December 31, 2022, City Budget
Public Hearing: December 31, 2022, Township Budget
Proclamation: Small Business Saturday
Proclamation and Key to the City presented to Carlos Duncan
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
November 15, 2021
5:30 p.m.
Called to order by Mayor Peter Schwartzman at 5:30 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis,
Kevin Wallace, Dwight White, Jaclyn Smith-Esters, Sarah Davis, and Larry Cox, 8. Also Present:
City Manager Todd Thompson, City Attorney Bradley Nolden, and City Clerk Kelli Bennewitz.
Mayor Schwartzman declared a quorum present at 5:35 p.m.
The Pledge of Allegiance was recited.
Semenya McCord gave the invocation.
Council Member Dennis moved, seconded by Council Member Wallace, to approve the minutes
of the City Council’s regular meeting from November 1, 2021.
Roll Call #2:
Ayes: Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
CONSENT AGENDA #2021-22
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
21-4105
Approve waiving normal purchasing policies and approve the 2022 Springrook maintenance fees
in the amount of $75,049.72.
21-4106
Approve the bid from One Source in the amount of $15,500 for the purchase of a walk behind
saw for the Water Division.
21-4107
November 15, 2021 Page 1 of 12
Approve the bid from Webber Rental & Supply in the amount of $10,275 for the purchase of a
trailer for the walk behind saw for the Water Division.
21-5019
Receive the September 30, 2021, Investment Schedule.
21-6003
Approve the following appointments to the Youth Commission:
Paula Johnson, term expires December 31, 2022
Deion Crider, term expires December 31, 2022
Zakary Warfield, term expires December 31, 2022
21-8021
Approve bills in the amount of $707,202.21 and advance checks in the amount of $628,323.08.
Council Member Davis moved, seconded by Council Member Cox, to approve Consent Agenda
2021-22.
Roll Call #3:
Ayes: Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
PASSAGE OF ORDINANCES AND RESOLUTIONS
21-1033
Council Member White moved, seconded by Council Member Davis, to approve Ordinance
21-3656 on final reading amending the zoning map for 898 West Main Street to go from
Institutional (I) to General Business (B2).
Roll Call #4:
Ayes: Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
21-1034
Council Member Smith-Esters moved, seconded by Council Member Davis, to approve Special
Ordinance 21-608 on final reading authorizing the purchase of 355 East Second Street from the
Knox County Trustee in the amount of $823.00.
Roll Call #5:
Ayes: Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
November 15, 2021 Page 2 of 12
21-1036
Council Member Smith-Esters moved, seconded by Council Member Wallace, to approve
Ordinance 21-3657 on final reading dissolving the Tax Increment Financial Fund and
Redevelopment Project Area I (Downtown TIF 1). Community Development Director Steve
Gugliotta reported that due to their blight, 465 Mulberry Street and the lot east of the property
at Mulberry and Seminary Streets, could be moved into TIF IV.
Roll Call #6:
Ayes: Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
21-1037
Ordinance on first reading adjusting various licenses, recreation, water and refuse fees.
21-1038
Special Ordinance on first reading 2021 Property Tax Levy in the amount of $9,707,625, which is
an increase of 2.64 percent compared to the 2020 tax levy extension. City Manager Thompson
noted that the EAV is unknown at this time but that a slight increase is estimated. Council
Member Cox suggested that the City look at freezing the rate in the future and to investigate
any implications doing so would have on the City’s budget and levy in the future.
21-1039
Ordinance on first reading amending Traffic Appendix X of Chapter 77 of the Galesburg
Municipal Code restricting parking on both sides of Locust Street between Knox Street and
Conger Street during school hours.
Council Member Dennis moved, seconded by Council Member Wallace, to suspend the rules
and move agenda item 21-1039 to final reading.
Roll Call #7:
Ayes: Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
Council Member Dennis moved, seconded by Council Member Wallace, to approve Ordinance
21-3658 on final reading to amend Traffic Appendix X of Chapter 77 of the Galesburg Municipal
Code to restrict parking on both sides of Locust Street between Knox Street and Conger Street
during school hours.
Roll Call #8:
Ayes: Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
21-2033
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Council Member Smith-Esters moved, seconded by Council Member Wallace, to approve
Resolution 21-30 determining the 2021 Property Tax Levy for Special Service Area One. This
request is more than 105 percent and therefore will require a truth in taxation public hearing, to
be held December 6, 2021. The tax levy request will not exceed $142,512, which is $135,726
more than the 2020 tax levy.
Jay Bullis, Downtown Council representative, addressed the Council and stated that this tax has
been in place since 1975 (1% for maintenance and 1½ % for operational costs). Maintenance
costs are applied towards trash pick up, plants, watering, snow removal, etc., while costs for
operation include supporting those items, lights, banners, and the facade program. The
operational fee will sunset 2023 and the Downtown Council will be asking for it to be extended
another ten years at that time. They are asking for the increase in the SSA tax levy in order to
help with reduced funds due to the termination of TIF I. The Downtown Council is in favor of
the levy increase.
Roll Call #9:
Ayes: Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
21-2034
Council Member White moved, seconded by Council Member Wallace, to approve Resolution
21-31 authorizing the execution of a grant agreement with the Salvation Army to provide an
Emergency Warming Shelter.
Council Member Cox thanked the Salvation Army for stepping forward and for their willingness
to operate the shelter. He commented that he doesn’t believe this location is ideal and wished
the project had been started earlier. Council Member Wallace also encouraged the City to find
a better long term solution. He is also concerned with transportation since this location is an
out of the way spot. The City Manager stated that transportation is being looked into.
Council Member Smith-Esters stated that this shelter is greatly needed for those in any sort of
economic crisis and that it is a learning moment for the whole community. She appreciates all
the agencies who will be assisting. Smith-Esters noted publicly that she will be abstaining from
this vote, as well as agenda item 21-4111, since Salvation Army is her employer.
Council Member Davis inquired about transportation and that these individuals shouldn’t be
charged for bus rides. The City Manager stated that they will be accommodated.
Meghan Templeton, Salvation Army, addressed the Council and reported that most of the cost
(not to exceed $100,000) will be staffing. Other costs will include cots, pillows, cleaning, etc . It
was noted by Council Member Hix that he would like to amend the lease to address drug and
alcohol use and that they would not be allowed in the facility.
November 15, 2021 Page 4 of 12
Templeton also stated that the shelter will be for individuals over the age of 18.
Accommodations for children and families will be made elsewhere with other resources. They
are anticipating anywhere between 10-30 individuals. She noted that they will also hopefully be
collaborating with other agencies, such as Bridgeway and the Police Department, for assistance.
It is also their hope that other agencies and locations, such as the Library and Housing Authority
properties, will open their doors for individuals during the daytime.
Council Member Hix asked if the people living in the villas in Hawthorne Centre had been
notified of the shelter’s location. It was reported that specific notification was not done to the
villas. Council Member White called for the question.
Roll Call #10:
Ayes: Council Members Hix, Dennis, White, Wallace, Davis, and Cox, 6.
Nays: None
Absent: None
Abstain: Council Member Smith-Esters, 1.
Chairman declared motion carried.
BIDS, PETITIONS, AND COMMUNICATIONS
PUBLIC COMMENT
Becky Jollay, Florence Avenue, addressed the Council stating that she moved to Galesburg in
2018, bought her home in 2019, and has been working remotely. She removed all the sod from
the terrace and most of her yard in spring of 2020 but was cited for performing excavation. She
asked to plant mini clover or a low mow grass but was told they were invasive. She noted that
she reviewed the City codes and there are no ordinances on what can and cannot be planted in
City terraces. She continued to have several email conversations with the City Engineer.
Jollay stated that Galesburg needs to attract people like her to live here who are young
professionals and can work remotely. She expressed that the City needs to be more clear and
transparent about these rules and ordinances and remove her fines and fees.
Carol Buebe addressed the Council and gave the history of turf grass and the effects it has on
our yards and communities. She believes there needs to be a paradigm shift with what is
allowed to be planted and that people need to realize that there is nothing good about having a
grass lawn. She encouraged the Council to change their 1950’s thoughts and be more forward
thinking.
Megan Malloy addressed the Council and stated that she visited Galesburg seven years ago and
stayed for its charm and taste for the unusual. She agreed that plantings other than grass would
help with pollinators and still add a green benefit to the community while being more
ecological. She believes that allowing such plantings would be an environmental boon for the
community.
November 15, 2021 Page 5 of 12
Brother Shabazz addressed the Council regarding recent hiring discrimination that happened to
him with the Knox County Mary Davis Home. He stated that he worked for the prison system in
two communities over the period of one year with success as an instructor. For this reason, as
well as being in the U.S. Marine Corps, degrees from Harvard and UCLA, as well as being a
mentor and teacher, he applied for the job with the County. He was shocked to receive a refusal
letter. He noted that he was interviewed by seven white people and that he feels discrimination
was involved and structural racisim. He believes this is a national problem but that it needs to
be addressed locally as people are very biased here. He also noted the racism in the criminal
justice system. He added that he is in Galesburg by choice, coming to work for Knox College in
2010, but that at this time he cannot find employment.
Reverend Andrew Jowers communicated to the Council that he supports Brother Shabazz and
that he is a brilliant man who participates in events, attends Council meetings, and works with
young people. He believes that he should be qualified for most jobs and is doing the right
things but being denied.
April Jackson addressed the Council and stated that the City needs to improve their
communication with the codes and that no one should have to provide a Freedom of
Information request for information on their home. She also added that the City has many
empty buildings, such as the former middle school, that could be used for a long-term shelter.
The facility has showers, plumbing, and small rooms that could function as independent living
for families.
Angelica Mangieri addressed the Council and lives in the area of the house on Florence Avenue
and also manages a community garden. She hopes that the City will look at the opportunity to
collaborate on beautifying Galesburg and that not having all the terraces look the same with the
standard grass lawn is positive. She doesn’t believe that Ms. Jollay should be punished with
violations and fines.
Rowan Williamson implored the Council to consider alternatives to a grass yard and that they
are all beautiful and useful. She hopes the Council will allow the diversity and let Ms. Jollay
keep the plants.
Jill Bradford addressed the Council in support of the yard and terrace on Florence Avenue and
encouraged it for the pollinators (bees, butterflies and hummingbirds).
Hannah Lyon addressed the Council also in support of the use of pollinator plants, which offers
less mowing and less pollution. She also believes that people with these plantings, as opposed
to grass, stay active and connect with nature. She encouraged people to have beautiful
plantings.
CITY MANAGER’S REPORT
A. Traffic Advisory Committee report for November 2021.
November 15, 2021 Page 6 of 12
B. The City Manager stated that the City has ordinances prohibiting encroachment in the
ROW, landscape agreements with residents, and information on setbacks. He will put
together this information for the Council.
Council Member Cox pointed out the statement in the Traffic Advisory Committee report “TAC
does not normally recommend the installation of Children Playing signs.” He expressed that in
his 20+ years with the City, there has never been a recommendation for such a sign.
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Council Member Cox moved, seconded by Council Member Davis, to remove agenda item
21-4101 from the table.
Roll Call #11:
Ayes: Council Members Hix, Dennis, White, Wallace, Davis, and Cox, 6.
Nays: Council Member Smith-Esters, 1.
Absent: None
Chairman declared motion carried.
21-4101
Council Member Cox moved, seconded by Council Member Wallace, to approve an agreement
in an amount not to exceed $5,000 with Hutchison Engineering, Inc. to prepare a grant
application for the State of Illinois Rebuild Downtowns and Main Streets grant.
Wayne Carl, Public Works Director, reported that this is one of three projects the City intends to
apply for through this program. The other two projects will have similar agreements brought to
the December 6th Council meeting. One of those projects will be for renovation of upper stories
to residential apartments of commercial buildings in the downtown. The other project will be
for the Railroad Hall of Fame.
Council Member Dennis left the meeting at 7:09 p.m.
Roll Call #12:
Ayes: Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6.
Nays: None
Absent: Council Member Dennis, 1.
Chairman declared motion carried.
21-4108
Council Member White moved, seconded by Council Member Wallace, to approve a contract
with Farnsworth Group, Inc. in an amount not to exceed $15,900 for preliminary
architectural/engineering work to provide an estimated cost to renovate Churchill Junior High
School.
Council Member Dennis returned to the meeting at 7:13 p.m.
November 15, 2021 Page 7 of 12
Council Member Hix asserted that he would like to table this item until the Council is able to
have a walk through of the building. He added that the Parks & Recreation budget already has a
$2.3 million deficit and in looking at the report from the school district this building needs in
excess of $8 million in repairs.
Council Member White stated that he is in favor of this study but would also like to see if there
are any problems, not just have them noted on paper. He wondered if a tour or a work session
could be scheduled. The City Manager stated that he could contact Farnsworth and see about
adding a walkthrough for Council to the agreement and noted that there would likely be a cost.
Council Member Smith-Esters moved, seconded by Council Member Wallace, to amend the
motion to include a walk-thru of the building with a professional from Farnsworth Group, Inc.,
at an additional cost not to exceed ten percent of the project cost.
Roll Call #13:
Ayes: Council Members Wallace, White, Smith-Esters, Davis, and Cox, 5.
Nays: None
Absent: None
Abstain: Council Members Hix and Dennis, 2.
Chairman declared motion carried.
Council Member Cox stated that he would like to see a detailed study from the school district
and would like more information on projected annual expenses and revenues. While the
district has several items listed that wouldn’t pertain to the City, there are items such as brick
work, plumbing, HVAC, etc. that total almost $6 million. Plus, that does not include upkeep and
maintenance of the facility.
Council Member Hix moved, seconded by Council Member Dennis, to table agenda item
21-4108 as amended until the December 6, 2021, Council meeting.
Roll Call #14:
Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
21-4109
Council Member Smith-Esters moved, seconded by Council Member Dennis, to approve an
engineering agreement with Klingner and Associates, P.C. in the amount of $140,000 plus
reimbursables for a PFAS pilot study.
Director Carl noted that at the August 2021 Work Session, the consultant proposed three
possible options for the removal of PFAS - Reverse Osmosis, Ion Exchange, and Granular
Activated Carbon, with capital costs running from $19 to $46 million depending on the option.
Council Member Smith-Esters asked if PFAS levels decline over time. Director Carl stated that
unfortunately no; it is a strong compound that will need to be broken apart and pumped out.
He also noted that the Mississippi River was tested as well and it shows PFAS levels also.
November 15, 2021 Page 8 of 12
Council Member White inquired if there are any other communities that are using any of the
stated treatment options. Director Carl reported that he is unaware of any at this time and that
the City is ahead of most communities in the fact that we are already doing a pilot study. It is
also his hope that funding will become available for future treatment options.
Roll Call #15:
Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
21-4110
Council Member Smith-Esters moved, seconded by Council Member Davis, to approve an
agreement for access to City right-of-way by iTV-3, LLC, a wholly owned subsidiary of i3
Broadband LLC to install telecommunications fiber optic cable for high speed broadband in the
City’s ROW. The project is slated to be completed in 2 ½ years and they hope to build one mile
each week. Wayne Carl, Public Works Director, stated that the company will be providing door
hangers with contact information and will be getting a local business office.
Roll Call #16:
Ayes: Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
21-4111
Council Member Hix moved, seconded by Council Member Cox, to add an additional
operational rule to Exhibit B:No alcohol, illegal drugs, cannabis, or dangerous weapons, are
allowed on the premises.
Roll Call #17:
Ayes: Council Members Hix, Dennis, White, Wallace, Davis, and Cox, 6.
Nays: None
Absent: None
Abstain: Council Member Smith-Esters, 1.
Chairman declared motion carried.
Council Member White moved, seconded by Council Member Davis, to approve a short-term
lease agreement between the City of Galesburg and The Salvation Army, an Illinois corporation,
for non-exclusive use of Hawthorne Gym as amended.
Roll Call #18:
Ayes: Council Members Hix, Dennis, White, Wallace, Davis, and Cox, 6.
Nays: None
Absent: None
Abstain: Council Member Smith-Esters, 1.
Chairman declared motion carried.
November 15, 2021 Page 9 of 12
21-4112
Council Member Smith-Esters moved, seconded by Council Member Davis, to approve a
Community Video Program agreement with the City of Galesburg and CGI Communications, Inc.
at no cost to the City.
Roll Call #19:
Ayes: Council Members Hix, Dennis, White, Wallace, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
Consensus of the Council was to sit as the Town Board. Approved by voice vote.
TOWN BUSINESS
21-9025
Trustee Smith-Esters moved, seconded by Trustee Davis, to approve Town bills and warrants be
drawn in payment of same.
Fund Title Amount
Town Fund $5,603.98
General Assistance Fund $3,429.90
IMRF Fund $2,400.60
Social Security/Medicare Fund $2,375.51
Liability Fund
Audit Fund
Total $13,809.99
Roll Call #20:
Ayes: Trustees Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
20-9026
Ordinance on first reading approving the 2021 Property Tax Levy for the Town of the City of
Galesburg in the amount of $531,000.
20-9027
Ordinance on first reading approving the Township Budget and Appropriation for the fiscal year
beginning January 1, 2022, and ending December 31, 2022, showing the following:
General Town Fund $503,230
Audit Fund $9,000
Liability Fund $7,800
Social Security/Medicare Fund $34,000
Illinois Municipal Retirement Fund (IMRF)$34,000
November 15, 2021 Page 10 of 12
General Assistance Fund $467,400
Total Appropriations $1,055,430
Consensus of the Town Board was to sit as the City Council. Approved by voice vote.
CLOSING COMMENTS
Council Member White suggested that the City put together a group of master gardeners in
order to get input for new ordinances to address the terrace planting issue. He is also very
pleased to see the City move forward with a warming shelter and that as a man of faith, he feels
it is our responsibility to help those who are in need. He also stated that while the Churchill
building may be expensive, he believes the kids of our community are worth it.
Council Member Smith-Esters invited the public to the new Holly Days lighting ceremony on
Friday, November 19th, at 4:30 p.m. She also stated that she is ecstatic about seeing the
warming shelter moving ahead. She said that the Salvation Army has a saying, “soap, soup, and
Salvation Army.” She hopes this helps those in need and allows the City to walk beside them.
She thanked all those who came to the meeting and spoke.
Council Member Davis thanked everyone for attending and being passionate about the terrace
situation and for trying to be environmentally friendly and take care of the planet. She agrees
that all residents need to be treated equally and that the City needs to be transparent and
clearly communicate expectations. Council Member Davis stated she is thankful for the
warming shelter and for many of the upcoming events and holiday cheer in our community.
Council Member Cox added that the City has done many prairie plot restorations such as
Inbinder, Kiwanis, Lake Storey, Rotary Park, etc.
Council Member Hix asked if the City had looked at Nielsen School which has a cafeteria, gym,
sectioned classrooms, and a good amount of ground. He feels it’s in much better shape and
that possibly the City would approach District 205 about the option. He also noted that Wessels
Park at Hawthorne Center could possibly be used as a butterfly garden and that there would be
no blockage of terraces in that location.
Council Member Wallace added his appreciation for everyone who attended the meeting and
believes that our community does need to be more diverse and that being involved in the
community will change the complexion. He stated that the Council is diverse and that his
mission is to give back to the community and to young people.
Mayor Schwartzman congratulated the organizers of the Veteran’s Day parade and stated that
he had two grandfathers who served in wars and he was blessed to have them in his life. He
also stated that there are many individuals who are one paycheck away from being homeless
and he hopes the shelter is a way to make strides in ending homelessness within five years.
November 15, 2021 Page 11 of 12
The Mayor thanked Brother Shabazz for talking about a sensitive subject and reported that the
Community Relations Commission will be coming forward with several suggestions focusing on
these issues in the near future.
The Mayor stated that he met with Bridgeway about the possibility of bringing a recovery home,
Oxford House, to our area. He noted that there are 25 in Illinois. The Mayor also thanked
Carlos Duncan and his friends and family for attending the meeting to honor him. He was
pleased to present a Key to the City, his first, to Carlos as he is so fitting for such an honor.
There being no further business, Council Member Dennis, seconded by Council Member
Smith-Esters, to adjourn the regular meeting at 8:33 p.m.
Roll Call #21:
Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared motion carried.
Peter D. Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
November 15, 2021 Page 12 of 12
_______________________________________________________________________________________________________________________________________________________________________
Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 6, 2021
AGENDA ITEM: Resolution authorizing the Mayor to sign the FY 2022 Grant Agreement for
the Section 5311 Federal Operating Assistance Grant for the City’s transit program.
SUMMARY RECOMMENDATION: The City Manager, Director of Community Development
and the Transit Manager recommend that the resolution be approved.
BACKGROUND: Each year the City submits a grant application to the Illinois Department of
Transportation (IDOT) for funding under the Section 5311 Transit Operating Assistance Program
and Downstate Operating Assistance Program (DOAP). These Federal and State funds, respectively,
are provided by the Illinois Department of Transportation, Office of Intermodal Project
Implementation to assist in funding the operating expenses of the Galesburg public transit and
paratransit programs.
The transit grant application submitted to IDOT this spring was approved. This Federal program
funds up to $304,335 toward operating expenses. Attached is a copy of the Federal grant agreement
and resolution for the City Council’s consideration. The resolution authorizes the City to enter into
the agreement and the Mayor to sign it.
BUDGET IMPACT: If the resolutions are not approved, the grant agreements cannot be executed
and there would be a shortfall of up to $304,335 in Federal Funds to cover transit expenses based
upon anticipated expenditures and revenues.
SUPPORTING DOCUMENTS:
1. Resolution
2.Grant Agreement
21-2035
RESOLUTION NO. ______________
RESOLUTION AUTHORIZING EXECUTION AND AMENMENT OF
FEDERAL 5311 GRANT AGREEMENT
WHEREAS, the provision of public transit service is essential to the transportation of persons
in the non-urbanized area; and
WHEREAS, 49 U.S.C. § 5311 (“Section 5311”), makes funds available to the State of Illinois
to help offset certain operating deficits and administrative expenses of a system providing public transit
service in non-urbanized areas; and
WHEREAS, the State of Illinois, acting by and through the Illinois Department of
Transportation, is authorized by 30 ILCS 740/3-1 et seq.to provide the Section 5311 grant; and
WHEREAS, grants for said funds will impose certain obligations upon the recipient, including
the provision by it of the local share of funds necessary to cover costs not covered by funds provided
under Section 5311.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GALESBURG, KNOX COUNTY, ILLINOIS:
Section 1. That an application be made to the Office of Intermodal Project Implementation,
Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311 for
fiscal year 2022 for the purpose of off-setting a portion of the Public Transportation Program operating
deficits of the City of Galesburg.
Section 2. That while participating in said operating assistance program the City of Galesburg
will provide all required local matching funds.
Section 3. That the Mayor is hereby authorized and directed to execute and file on behalf of the
City of Galesburg such application.
Section 4. That the Mayor is authorized to furnish such additional information as may be
required by the Office of Intermodal Project Implementation and the Federal Transit Administration in
connection with the aforesaid application for said grant.
Section 5. That the Mayor is hereby authorized and directed to execute and file on behalf of the
City of Galesburg Section 5311 Grant Agreement (“Agreement”) with the Illinois Department of
Transportation, and amend such Agreement, if necessary, in order to obtain grant assistance under the
provisions of Section 5311 for fiscal year 2022.
Section 6. That the Director of Community Development or the Transit Manager of the City of
Galesburg are hereby authorized to provide such information and to file such documents as may be
required to perform the Agreement and to receive the grant for fiscal year 2022.
Approved this _____ day of __________, 20___, by a roll call vote as follows:
Roll Call #: ______________________
Ayes: _______________________________________________________________________
Nays: _______________________________________________________________________
Absent: ____________________________________________________________________
_______________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
Agreement No.__OP-22-13-FED (22-0338-29858)__
State of Illinois
INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022 / 3/4/21
Page 1 of 69
INTER-GOVERNMENTAL GRANT AGREEMENT
BETWEEN
THE STATE OF ILLINOIS, ILLINOIS DEPARTMENT OF TRANSPORTATION
AND
City of Galesburg
The Illinois Department of Transportation (Grantor), with its principal office at
2300 South Dirksen Parkway, Springfield IL. 62764
and __City of Galesburg_______________________________ (Grantee),
with its principal office at _____55 W Tompkins St, Galesburg, IL 61401_________ and payment address (if
different than principal office) at ___55 W Tompkins St, Galesburg, IL 61401________, hereby enter into this Inter-
governmental Grant Agreement (Agreement), pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et
seq. Grantor and Grantee are collectively referred to herein as “Parties” or individually as a “Party.”
PART ONE – THE UNIFORM TERMS
RECITALS
WHEREAS, it is the intent of the Parties to perform consistent with all Exhibits and attachments hereto
and pursuant to the duties and responsibilities imposed by Grantor under the laws of the state of Illinois and in
accordance with the terms, conditions and provisions hereof.
NOW, THEREFORE, in consideration of the foregoing and the mutual agreements contained herein, and
for other good and valuable consideration, the value, receipt and sufficiency of which are acknowledged, the
Parties hereto agree as follows:
ARTICLE I
AWARD AND GRANTEE-SPECIFIC INFORMATION AND CERTIFICATION
1.1. DUNS Number; SAM Registration; Nature of Entity. Under penalties of perjury, Grantee certifies
that 075614834 is Grantee’s correct DUNS Number, that N/A is Grantee’s correct UEI, if applicable, that 376001160
is Grantee’s correct FEIN or Social Security Number, and that Grantee has an active State registration and SAM
registration. Grantee is doing business as a (check one):
☐ Individual ☐ Pharmacy-Non-Corporate
☐ Sole Proprietorship ☐ Pharmacy/Funeral Home/Cemetery Corp.
☐ Partnership ☐ Tax Exempt
☐ Corporation (includes Not for Profit) ☐ Limited Liability Company (select
☐ Medical Corporation applicable tax classification)
☐ Governmental Unit ☐ P = partnership
☐ Estate or Trust ☐ C = corporation
If Grantee has not received a payment from the state of Illinois in the last two years, Grantee must submit a W -9
tax form with this Agreement.
X
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
Agreement No.__OP-22-13-FED (22-0338-29858)__
State of Illinois
INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022 / 3/4/21
Page 2 of 69
1.2 Amount of Agreement. Grant Funds (check one) ☐ shall not exceed or ☐ are estimated to be
$304,335.00, of which $304,335.00 are federal funds. Grantee agrees to accept Grantor’s payment as specified in
the Exhibits and attachments incorporated herein as part of this Agreement
1.3 Identification Numbers. If applicable, the Federal Award Identification Number (FAIN) is IL-2021-
003-00, the federal awarding agency is Federal Transit Administration, and the Federal Award date is 12/1/2020. If
applicable, the Assistance Listing Program Title is Formula Grants for Rural Areas and Assistance Listing Number is
20.509. The Catalog of State Financial Assistance (CSFA) Number is 494-80-0338. The State Award Identification
Number is 22-0338-29858.
1.4 Term. This Agreement shall be effective on 7/1/2021 and shall expire on 6/30/2022, unless
terminated pursuant to this Agreement.
1.5 Certification. Grantee certifies under oath that (1) all representations made in this Agreement are
true and correct and (2) all Grant Funds awarded pursuant to this Agreement shall be used only for the purpose(s)
described herein. Grantee acknowledges that the Award is made solely upon this certification and that any false
statements, misrepresentations, or material omissions shall be the basis for immediate termination of this
Agreement and repayment of all Grant Funds.
THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK
X
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
Agreement No.__OP-22-13-FED (22-0338-29858)__
State of Illinois
INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022 / 3/4/21
Page 3 of 69
1.6. Signatures. In witness whereof, the Parties hereto have caused this Agreement to be executed
by their duly authorized representatives.
Check if under $250,000. If under $250,000 the Secretary’s signature may be delegated.
ILLINOIS DEPARTMENT OF TRANSPORTATION
By: ____________________________________
Signature of Omer Osman, P.E., Secretary
By:____________ _______________________
Signature of Designee
Date: ___________________________
Printed Name: Matt Magalis
Printed Title: Acting Director, OIPI
Designee
By: ____________________________________
Signature of Matt Magalis, Acting Director, OIPI
Date: __________________________________
Printed Name: Matt Magalis
Printed Title: Acting Director, OIPI
By: ____________________________________
Signature of Second Other Approver, if Applicable
Date: __________________________________
Printed Name: __________________________
Printed Title: ___________________________
By: ____________________________________
Signature of Third Other Approver, if Applicable
Date: __________________________________
Printed Name: __________________________
Printed Title: ____________________________
By: ____________________________________
Signature of Authorized Representative
Date: __________________________________
Printed Name: Peter Schwartzman
Printed Title: Mayor
E-mail: pschwart@ci.galesburg.il.us
______________________________________________
_____________________
IPI_Director_Sign
IPI_Designee_Sign
IPI_Designee_Date
Authorize_Sign
IPI_Designee_Date
City of Galesburg
Authorize_Date IPI_Designee_Sign
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
Agreement No.__OP-22-13-FED (22-0338-29858)__
State of Illinois
INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022 / 3/4/21
Page 4 of 69
ARTICLE II
REQUIRED REPRESENTATIONS
2.1. Standing and Authority. Grantee warrants that:
(a) Grantee is validly existing and in good standing, if applicable, under the laws of the state
in which it was incorporated, organized or created.
(b) Grantee has the requisite power and authority to execute and deliver this Agreement
and all documents to be executed by it in connection with this Agreement, to perform its obligations
hereunder and to consummate the transactions contemplated hereby.
(c) If Grantee is an agency under the laws of a jurisdiction other than Illinois, Grantee
warrants that it is also duly qualified to do business in Illinois and is in good standing with the Illinois
Secretary of State.
(d) The execution and delivery of this Agreement, and the other documents to be executed
by Grantee in connection with this Agreement, and the performance by Grantee of its obligations
hereunder have been duly authorized by all necessary entity action.
(e) This Agreement and all other documents related to this Agreement, including the
Uniform Grant Application, the Exhibits and attachments to which Grantee is a party constitute the legal,
valid and binding obligations of Grantee enforceable against Grantee in accordance with their respective
terms.
2.2. Compliance with Internal Revenue Code. Grantee certifies that it does and will comply with all
provisions of the federal Internal Revenue Code (26 USC 1), th e Illinois Income Tax Act (35 ILCS 5), and all rules
promulgated thereunder, including withholding provisions and timely deposits of employee taxes and
unemployment insurance taxes.
2.3. Compliance with Federal Funding Accountability and Transparency Act of 20 06. Grantee certifies
that it does and will comply with the reporting requirements of the Federal Funding Accountability and
Transparency Act of 2006 (P.L. 109-282) (FFATA) with respect to Federal Awards greater than or equal to $30,000.
A FFATA sub-award report must be filed by the end of the month following the month in which the award was
made.
2.4. Compliance with Uniform Grant Rules (2 CFR Part 200). Grantee certifies that it shall adhere to
the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements, which are
published in Title 2, Part 200 of the Code of Federal Regulations, and are incorporated herein by reference. See
44 Ill. Admin. Code 7000.120(c)(1)(A).
2.5. Compliance with Registration Requirements. Grantee certifies that it: (i) is registered with the
federal SAM; (ii) is in good standing with the Illinois Secretary of State, if applicable; (iii) have a valid DUNS
Number; (iv) have a valid UEI, if applicable; and (v) have successfully completed the annual registratio n and
prequalification through the Grantee Portal. It is Grantee’s responsibility to remain current with these
registrations and requirements. If Grantee’s status with regard to any of these requirements change, or the
certifications made in and information provided in the Uniform Grant Application changes, Grantee must notify
the Grantor in accordance with ARTICLE XVIII.
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
Agreement No.__OP-22-13-FED (22-0338-29858)__
State of Illinois
INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022 / 3/4/21
Page 5 of 69
ARTICLE III
DEFINITIONS
3.1. Definitions. Capitalized words and phrases used in this Agreement have the following meanings:
“2 CFR Part 200” means the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards published in Title 2, Part 200 of the Code of Federal Regulations.
“Agreement” or “Grant Agreement” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Allocable Costs” means costs allocable to a particular cost objective if the goods or services involved are
chargeable or assignable to such cost objective in accordance with relative benefits received or other equitable
relationship. Costs allocable to a specific Program may not be shifted to other Programs in order to meet
deficiencies caused by overruns or other fund considerations, to avoid rest rictions imposed by law or by the terms
of this Agreement, or for other reasons of convenience.
“Allowable Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Assistance Listings” has the same meaning as in 2 CFR 200.1.
“Assistance Listing Number” has the same meaning as in 2 CFR 200.1
“Assistance Listing Program Title” has the same meaning as in 2 CFR 200.1.
“Award” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Budget” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Budget Period” has the same meaning as in 2 CFR 200.1.
“Catalog of State Financial Assistance” or “CSFA” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Close-out Report” means a report from the Grantee allowing the Grantor to determine whether all
applicable administrative actions and required work have been completed, and therefore closeout actions can
commence.
“Conflict of Interest” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Consolidated Year-End Financial Report” or “CYFER” means a financial information presentation in which
the assets, equity, liabilities, and operating accounts of an entity and its subsidiaries are combined (after
eliminating all inter-entity transactions) and shown as belonging to a single reporting entity.
“Cost Allocation Plan” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Direct Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Disallowed Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
Agreement No.__OP-22-13-FED (22-0338-29858)__
State of Illinois
INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022 / 3/4/21
Page 6 of 69
“DUNS Number” means a unique nine-digit identification number provided by Dun & Bradstreet for each
physical location of Grantee’s organization.
“FAIN” means the Federal Award Identification Number.
“FFATA” or “Federal Funding Accountability and Transparency Act” has the same meaning as in 31 USC
6101; P.L. 110-252.
“Financial Assistance” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Fixed-Rate” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Fixed-Rate” is in contrast to fee-for-
service, 44 Ill. Admin. Code 7000.30.
“GATU” means the Grant Accountability and Transparency Unit of GOMB.
“Generally Accepted Accounting Principles” or “GAAP” has the same meaning as in 2 CFR 200.1.
“GOMB” means the Illinois Governor’s Office of Management and Budget.
“Grant Funds” means the Financial Assistance made available to Grantee through this Agreement.
“Grantee Portal” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Improper Payment” has the same meaning as in 2 CFR 200.1.
“Indirect Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Indirect Cost Rate” means a device for determining in a reasonable manner the proportion of indirect
costs each Program should bear. It is a ratio (expressed as a percentage) of the Indirect Costs to a Direct Cost base.
If reimbursement of Indirect Costs is allowable under an Award, Grantor will not reimburse those Indirect Costs
unless Grantee has established an Indirect Cost Rate covering the applicable activities and period of tim e, unless
Indirect Costs are reimbursed at a fixed rate.
“Indirect Cost Rate Proposal” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Net Revenue” means an entity’s total revenue less its operating expenses, interest paid, depreciation,
and taxes. “Net Revenue” is synonymous with “Profit.”
“Nonprofit Organization” has the same meaning as in 2 CFR 200.1.
“Notice of Award” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“OMB” has the same meaning as in 44 Ill. Admin. Code 7000 .30.
“Obligations” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Period of Performance” has the same meaning as in 2 CFR 200.1.
“Prior Approval” has the same meaning as in 44 Ill. Admin. Code 7000.30.
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
Agreement No.__OP-22-13-FED (22-0338-29858)__
State of Illinois
INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022 / 3/4/21
Page 7 of 69
“Profit” means an entity’s total revenue less its operating expenses, interest paid, depreciation, and taxes.
“Profit” is synonymous with “Net Revenue.”
“Program” means the services to be provided pursuant to this Agreement.
“Program Costs” means all Allowable Costs incurred by Grantee and the value of the contributions made
by third parties in accomplishing the objectives of the Award during the Term of this Agreement.
“Related Parties” has the meaning set forth in Financial Accounting Standards Board (FASB) Accounting
Standards Codification (ASC) 850-10-20.
“SAM” means the federal System for Award Management (SAM); which is the federal repository into
which an entity must provide information required for the conduct of business as a recipient. 2 CFR 25 Ap pendix A
(1)(C)(1).
“State” means the State of Illinois.
“Term” has the meaning set forth in Paragraph 1.4.
“Unallowable Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Unique Entity Identifier” or “UEI” means the unique identifier assigned to the Grantee or to
subrecipients by SAM.
ARTICLE IV
PAYMENT
4.1. Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and
subject to the availability of sufficient funds. Grantor may terminate or suspend this Agreement, in whole or in
part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been
appropriated or otherwise made available to the Grantor by the State or the federal funding source, (ii) the
Governor or Grantor reserves funds, or (iii) the Governor or Grantor determines that funds will not or may not be
available for payment. Grantor shall provide notice, in writing, to Grantee of any such funding failure and its
election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant
to this Section will be effective upon the date of the written notice unless otherwise indicated.
4.2. Pre-Award Costs. Pre-award costs are not permitted unless specifically authorized by the
Grantor in Exhibit A, PART TWO or PART THREE of this Agreement. If they are authorized, pre-award costs must
be charged to the initial Budget Period of the Award, unless otherwise specified by the Grantor . 2 CFR 200.458.
4.3. Return of Grant Funds. Any Grant Funds remaining that are not expended or legally obligated by
Grantee, including those funds obligated pursuant to ARTICLE XVII, at the end of the Agreement period, or in the
case of capital improvement Awards at the end of the time period Grant Funds are available for expenditure or
obligation, shall be returned to Grantor within forty-five (45) days. A Grantee who is required to reimburse Grant
Funds and who enters into a deferred payment plan for the purpose of satisfying a past due debt, shall be
required to pay interest on such debt as required by Section 10.2 of the Illinois State Collection Act of 1986. 30
ILCS 210; 44 Ill. Admin. Code 7000.450(c). In addition, as required by 44 Ill. Admin. Code 7000.440(b)(2), unless
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granted a written extension, Grantee must liquidate all obligations incurred under the Award at the end of the
period of performance.
4.4. Cash Management Improvement Act of 1990. Unless notified otherwise in PART TWO or PART
THREE, federal funds received under this Agreement shall be managed in accordance with the Cash Management
Improvement Act of 1990 (31 USC 6501 et seq.) and any other applicable federal laws or regulations. See 2 CFR
200.305; 44 Ill. Admin. Code 7000.30.
4.5. Payments to Third Parties. Grantee agrees that Grantor shall have no liability to Grantee when
Grantor acts in good faith to redirect all or a portion of any Grantee payment to a third part y. Grantor will be
deemed to have acted in good faith when it is in possession of information that indicates Grantee authorized
Grantor to intercept or redirect payments to a third party or when so ordered by a court of competent
jurisdiction.
4.6. Modifications to Estimated Amount. If the Agreement amount is established on an estimated
basis, then it may be increased by mutual agreement at any time during the Term. Grantor may decrease the
estimated amount of this Agreement at any time during the Term if (i) Grantor believes Grantee will not use the
funds during the Term, (ii) Grantor believes Grantee has used funds in a manner that was not authorized by this
Agreement, (iii) sufficient funds for this Agreement have not been appropriated or otherwise made avail able to
the Grantor by the State or the federal funding source, (iv) the Governor or Grantor reserves funds, or (v) the
Governor or Grantor determines that funds will or may not be available for payment. Grantee will be notified, in
writing, of any adjustment of the estimated amount of this Agreement. In the event of such reduction, services
provided by Grantee under Exhibit A may be reduced accordingly. Grantee shall be paid for work satisfactorily
performed prior to the date of the notice regarding adjustment. 2 CFR 200.308.
4.7. Interest.
(a) All interest earned on Grant Funds held by a Grantee shall be treated in accordance
with 2 CFR 200.305(b)(9), unless otherwise provided in PART TWO or PART THREE. Any amount due shall
be remitted annually in accordance with 2 CFR 200.305(b)(9) or to the Grantor, as applicable.
(b) Grant Funds shall be placed in an insured account, whenever possible, that bears
interest, unless exempted under 2 CFR 200.305(b)(8).
4.8. Timely Billing Required. Grantee must submit any payment request to Grantor within fifteen (15)
days of the end of the quarter, unless another billing schedule is specified in PART TWO, PART THREE or Exhibit
C. Failure to submit such payment request timely will render the amounts billed an unallowable cost which
Grantor cannot reimburse. In the event that Grantee is unable, for good cause, to submit its payment request
timely, Grantee shall timely notify Grantor and may request an extension of time to submit the payment request.
Grantor’s approval of Grantee’s request for an extension shall not be unreasonably withheld.
4.9. Certification. Pursuant to 2 CFR 200.415, each invoice and report submitted by Grantee (or sub-
grantee) must contain the following certification by an official authorized to legally bi nd the Grantee (or sub-
grantee):
By signing this report [or payment request or both], I certify to the best of my
knowledge and belief that the report [or payment request] is true, complete,
and accurate; that the expenditures, disbursements and cash receipts are for
the purposes and objectives set forth in the terms and conditions of the State
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or federal pass-through award; and that supporting documentation has been
submitted as required by the grant agreement. I acknowledge that approval for
any other expenditure described herein shall be considered conditional subject
to further review and verification in accordance with the monitoring and
records retention provisions of the grant agreement. I am aware that any false,
fictitious, or fraudulent information, or the omission of any material fact, may
subject me to criminal, civil or administrative penalties for fraud, false
statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and
Title 31, Sections 3729-3730 and 3801-3812; 30 ILCS 708/120).
ARTICLE V
SCOPE OF GRANT ACTIVITIES/PURPOSE OF GRANT
5.1. Scope of Grant Activities/Purpose of Grant. Grantee will conduct the Grant Activities or provide
the services as described in the Exhibits and attachments, including Exhibit A (Project Description) and Exhibit B
(Deliverables), incorporated herein and in accordance with all terms and conditions set forth herein and all
applicable administrative rules. In addition, the State’s Notice of Award is incorporated herein by reference. All
Grantor-specific provisions and programmatic reporting required under this Agreement are described in PART
TWO (The Grantor-Specific Terms). All Project-specific provisions and reporting required under this Agreement
are described in PART THREE.
5.2. Scope Revisions. Grantee shall obtain Prior Approval from Grantor whenever a Scope revision is
necessary for one or more of the reasons enumerated in 2 CFR 200.308. All requests for Scope revisions that
require Grantor approval shall be signed by Grantee’s authorized representative a nd submitted to Grantor for
approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended
before Grantor gives written approval. See 2 CFR 200.308.
5.3. Specific Conditions. If applicable, specific conditions required after a risk assessment will be
included in Exhibit G. Grantee shall adhere to the specific conditions listed therein.
ARTICLE VI
BUDGET
6.1. Budget. The Budget is a schedule of anticipated grant expenditures that is approved by Grantor
for carrying out the purposes of the Award. When Grantee or third parties support a portion of expenses
associated with the Award, the Budget includes the non-federal as well as the federal share (and State share if
applicable) of grant expenses. The Budget submitted by Grantee at application, or a revised Budget subsequently
submitted and approved by Grantor, is considered final and is incorporated herein by reference.
6.2. Budget Revisions. Grantee shall obtain Prior Approval from Grantor whenever a Budget revision
is necessary for one or more of the reasons enumerated in 2 CFR 200.308 or 44 Ill. Admin. Code 7000.370(b). All
requests for Budget revisions that require Grantor approval shall be signed by Grantee’s authorized
representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is
prohibited and will not be reimbursed if expended before Grantor gives written approval.
6.3. Discretionary and Non-discretionary Line Item Transfers. Discretionary and non-discretionary line
item transfers may only be made in accordance with 2 CFR 200.308 and 44 Ill. Admin. Code 7000.370. Neither
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discretionary nor non-discretionary line item transfers may result in an increase to the total amount of Grant
Funds in the Budget unless Prior Approval is obtained from Grantor.
6.4. Notification. Within thirty (30) calendar days from the date of receipt of the request for Budget
revisions, Grantor will review the request and notify Grantee whether the Budget revision has been approved,
denied, or the date upon which a decision will be reached.
ARTICLE VII
ALLOWABLE COSTS
7.1. Allowability of Costs; Cost Allocation Methods. The allowability of costs and cost allocation
methods for work performed under this Agreement shall be determined in accordance with 2 CFR 200 Subpart E
and Appendices III, IV, and V.
7.2. Indirect Cost Rate Submission.
(a) All Grantees must make an Indirect Cost Rate election in the Grantee Portal, even
grantees that do not charge or expect to charge Indirect Costs. 44 Ill. Admin. Code 7000.420(d).
(i) Waived and de minimis Indirect Cost Rate elections will remain in effect until
the Grantee elects a different option.
(b) A Grantee must submit an Indirect Cost Rate Proposal in accordance with federal
regulations, in a format prescribed by Grantor. For Grantees who have never negotiated an Indirect Cost
Rate before, the Indirect Cost Rate Proposal must be submitted for approval no l ater than three months
after the effective date of the Award. For Grantees who have previously negotiated an Indirect Cost Rate,
the Indirect Cost Rate Proposal must be submitted for approval within 180 days of the Grantee’s fiscal
year end, as dictated in the applicable appendices, such as:
(i) Appendix V and VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for
state and local governments,
(ii) Appendix III to 2 CFR Part 200 governs Indirect Cost Rate Proposals for public
and private institutions of higher education,
(iii) Appendix IV to 2 CFR Part 200 governs Indirect (F&A) Costs Identification and
Assignment, and Rate Determination for Nonprofit Organizations, and
(iv) Appendix V to 2 CFR Part 200 governs state/Local Governmentwide Central
Service Cost Allocation Plans.
(c) A Grantee who has a current, applicable rate negotiated by a cognizant federal agency
shall provide to Grantor a copy of its Indirect Cost Rate acceptance letter from the federal government
and a copy of all documentation regarding the allocation methodology for costs used to negotiate that
rate, e.g., without limitation, the cost policy statement or disclosure narrative statement. Grantor will
accept that Indirect Cost Rate, up to any statutory, rule-based or programmatic limit.
(d) A Grantee who does not have a current negotiated rate, may elect to charge a de
minimis rate of 10% of modified total direct costs which may be used indefinitely. No documentation is
required to justify the 10% de minimis Indirect Cost Rate. 2 CFR 200.414(f).
7.3. Transfer of Costs. Cost transfers between Grants, whether as a means to compensate for cost
overruns or for other reasons, are unallowable. See 2 CFR 200.451.
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7.4. Higher Education Cost Principles. The federal cost principles that apply to public and private
institutions of higher education are set forth in 2 CFR Part 200 Subpart E and Appendix III.
7.5. Government Cost Principles. The federal cost principles that apply to state, local and federally-
recognized Indian tribal governments are set forth in 2 CFR Part 200 Subpart E, Appendix V, and Appendix VII.
7.6. Financial Management Standards. The financial management systems of Grantee must meet the
following standards:
(a) Accounting System. Grantee organizations must have an accounting system that
provides accurate, current, and complete disclosure of all financial transactions related to each state- and
federally-funded Program. Accounting records must contain information pertaining to state and federal
pass-through awards, authorizations, obligations, unobligated balances, assets, outlays, and income.
These records must be maintained on a current basis and balanced at least quarterly. Cash contributions
to the Program from third parties must be accounted for in the general ledger with other Grant Funds.
Third party in-kind (non-cash) contributions are not required to be recorded in the general ledger, but
must be under accounting control, possibly through the use of a memorandum ledger. To comply wi th 2
CFR 200.305(b)(7)(i) and 30 ILCS 708/520, Grantee shall use reasonable efforts to ensure that funding
streams are delineated within Grantee’s accounting system. See 2 CFR 200.302.
(b) Source Documentation. Accounting records must be supported by such source
documentation as canceled checks, bank statements, invoices, paid bills, donor letters, time and
attendance records, activity reports, travel reports, contractual and consultant agreements, and
subaward documentation. All supporting documentation sh ould be clearly identified with the Award and
general ledger accounts which are to be charged or credited.
(i) The documentation standards for salary charges to grants are prescribed by 2
CFR 200.430, and in the cost principles applicable to the entity’s organ ization (Paragraphs 7.4
through 7.5).
(ii) If records do not meet the standards in 2 CFR 200.430, then Grantor may notify
Grantee in PART TWO, PART THREE or Exhibit G of the requirement to submit Personnel activity
reports. See 2 CFR 200.430(i)(8). Personnel activity reports shall account on an after-the-fact
basis for one hundred percent (100%) of the employee's actual time, separately indicating the
time spent on the grant, other grants or projects, vacation or sick leave, and administrative time,
if applicable. The reports must be signed by the employee, approved by the appropriate official,
and coincide with a pay period. These time records should be used to record the distribution of
salary costs to the appropriate accounts no less frequently than quarterly.
(iii) Formal agreements with independent contractors, such as consultants, must
include a description of the services to be performed, the period of performance, the fee and
method of payment, an itemization of travel and other costs which are chargeable to t he
agreement, and the signatures of both the contractor and an appropriate official of Grantee.
(iv) If third party in-kind (non-cash) contributions are used for Grant purposes, the
valuation of these contributions must be supported with adequate documentation.
(c) Internal Control. Effective control and accountability must be maintained for all cash,
real and personal property, and other assets. Grantee must adequately safeguard all such property and
must provide assurance that it is used solely for authorized purposes. Grantee must also have systems in
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place that provide reasonable assurance that the information is accurate, allowable, and compliant with
the terms and conditions of this Agreement. 2 CFR 200.303.
(d) Budget Control. Records of expenditures must be maintained for each Award by the
cost categories of the approved Budget (including indirect costs that are charged to the Award), and
actual expenditures are to be compared with Budgeted amounts at least quarterly.
(e) Cash Management. Requests for advance payment shall be limited to Grantee's
immediate cash needs. Grantee must have written procedures to minimize the time elapsing between the
receipt and the disbursement of Grant Funds to avoid having excess funds on hand. 2 CFR 200.305.
7.7. Federal Requirements. All Awards, whether funded in whole or in part with either federal or
State funds, are subject to federal requirements and regulations, including but not limited to 2 CFR Part 200, 44
Ill. Admin. Code 7000.30(b) and the Financial Management Standards in Paragraph 7.6.
7.8. Profits. It is not permitted for any person or entity to earn a Profit from an Award. See, e.g., 2
CFR 200.400(g); see also 30 ILCS 708/60(a)(7).
7.9. Management of Program Income. Grantee is encouraged to earn income to defray program
costs where appropriate, subject to 2 CFR 200.307.
ARTICLE VIII
REQUIRED CERTIFICATIONS
8.1. Certifications. Grantee shall be responsible for compliance with the enumerated certifications to
the extent that the certifications apply to Grantee.
(a) Bribery. Grantee certifies that it has not been convicted of bribery or attempting to
bribe an officer or employee of the state of Illinois, nor made an admission of guilt of such conduct which
is a matter of record (30 ILCS 500/50-5).
(b) Bid Rigging. Grantee certifies that it has not been barred from contracting with a unit of
state or local government as a result of a violation of Paragraph 33E -3 or 33E-4 of the Criminal Code of
1961 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively).
(c) Debt to State. Grantee certifies that neither it, nor its affiliate(s), is/are barred from
receiving an Award because Grantee, or its affiliate(s), is/are delinquent in the payment of any debt to the
State, unless Grantee, or its affiliate(s), has/have entered into a deferred payment plan to pay off the
debt, and Grantee acknowledges Grantor may declare the Agreement void if the certification is false (30
ILCS 500/50-11).
(d) Educational Loan. Grantee certifies that it is not barred from receiving State agreements
as a result of default on an educational loan (5 ILCS 385/1 et seq.).
(e) International Boycott. Grantee certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in violation of the
provision of the U.S. Export Administration Act of 1979 (50 USC Appendix 2401 et seq.) or the regulations
of the U.S. Department of Commerce promulgated under that Act (15 CFR Parts 730 through 774).
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(f) Dues and Fees. Grantee certifies that it is not prohibited from receiving an Award
because it pays dues or fees on behalf of its employees or agents, or subsidizes or otherwise reimburses
them for payment of their dues or fees to any club which unlawfully discriminates (775 ILCS 25/1 et seq.).
(g) Pro-Children Act. Grantee certifies that it is in compliance with the Pro-Children Act of
2001 in that it prohibits smoking in any portion of its facility used for the provision of health, day care,
early childhood development services, education or library services to children under the age of eighteen
(18), which services are supported by federal or state government assistance (except such portions of the
facilities which are used for inpatient substance abuse treatment) (20 USC 7181-7184).
(h) Drug-Free Work Place. If Grantee is not an individual, Grantee certifies it will provide a
drug free workplace pursuant to the Drug Free Workplace Act. 30 ILCS 580/3. If Grantee is an individual
and this Agreement is valued at more than $5,000, Grantee certifies it shall not engage in the unlawful
manufacture, distribution, dispensation, possession, or use of a controlled substance during the
performance of the Agreement. 30 ILCS 580/4. Grantee further certifies that it is in compliance with the
government-wide requirements for a drug-free workplace as set forth in 41 USC 8102.
(i) Motor Voter Law. Grantee certifies that it is in full compliance with the terms and
provisions of the National Voter Registration Act of 1993 (52 USC 20501 et seq.).
(j) Clean Air Act and Clean Water Act. Grantee certifies that it is in compliance with all
applicable standards, order or regulations issued pursuant to the Clean Air Act (42 USC §7401 et seq.) and
the Federal Water Pollution Control Act, as amended (33 USC 1251 et seq.).
(k) Debarment. Grantee certifies that it is not debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this Agreement by any
federal department or agency 2 CFR 200.205(a), or by the State (See 30 ILCS 708/25(6)(G)).
(l) Non-procurement Debarment and Suspension. Grantee certifies that it is in compliance
with Subpart C of 2 CFR Part 180 as supplemented by 2 CFR Part 376, Subpart C.
(m) Grant for the Construction of Fixed Works. Grantee certifies that all Programs for the
construction of fixed works which are financed in whole or in part with funds provided by this Agreement
shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act
exempt its application. In the construction of the Program, Grantee shall comply with the requirements of
the Prevailing Wage Act including, but not limited to, inserting into all contracts for such construction a
stipulation to the effect that not less than the prevailing rate of wag es as applicable to the Program shall
be paid to all laborers, workers, and mechanics performing work under the Award and requiring all bonds
of contractors to include a provision as will guarantee the faithful performance of such prevailing wage
clause as provided by contract.
(n) Health Insurance Portability and Accountability Act. Grantee certifies that it is in
compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public Law No.
104-191, 45 CFR Parts 160, 162 and 164, and the Social Security Act, 42 USC 1320d-2 through 1320d-7, in
that it may not use or disclose protected health information other than as permitted or required by law
and agrees to use appropriate safeguards to prevent use or disclosure of the protected health
information. Grantee shall maintain, for a minimum of six (6) years, all protected health information.
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(o) Criminal Convictions. Grantee certifies that neither it nor any managerial agent of
Grantee has been convicted of a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2
felony under Illinois Securities Law of 1953, or that at least five (5) years have passed since the date of the
conviction. Grantee further certifies that it is not barred from receiving an Award under 30 ILCS 500/50-
10.5, and acknowledges that Grantor shall declare the Agreement void if this certification is false (30 ILCS
500/50-10.5).
(p) Forced Labor Act. Grantee certifies that it complies with the State Prohibition of Goods
from Forced Labor Act, and certifies that no foreign-made equipment, materials, or supplies furnished to
the State under this Agreement have been or will be produced in whole or in part by forced labor, convict
labor, or indentured labor under penal sanction (30 ILCS 583).
(q) Illinois Use Tax. Grantee certifies in accordance with 30 ILCS 500/50-12 that it is not
barred from receiving an Award under this Paragraph. Grantee acknowledges that this Agreement may
be declared void if this certification is false.
(r) Environmental Protection Act Violations. Grantee certifies in accordance with 30 ILCS
500/50-14 that it is not barred from receiving an Award under this Paragraph. Grantee ack nowledges that
this Agreement may be declared void if this certification is false.
(s) Goods from Child Labor Act. Grantee certifies that no foreign-made equipment,
materials, or supplies furnished to the State under this Agreement have been produced in w hole or in part
by the labor of any child under the age of twelve (12) (30 ILCS 584).
(t) Federal Funding Accountability and Transparency Act of 2006. Grantee certifies that it
is in compliance with the terms and requirements of 31 USC 6101.
(u) Illinois Works Review Panel. For Awards made for public works projects, as defined in
the Illinois Works Jobs Program Act, Grantee certifies that it and any contractor(s) or sub -contractor(s)
that performs work using funds from this Award, shall, upon reasonable n otice, appear before and
respond to requests for information from the Illinois Works Review Panel. 30 ILCS 559/20-25(d).
ARTICLE IX
CRIMINAL DISCLOSURE
9.1. Mandatory Criminal Disclosures. Grantee shall continue to disclose to Grantor all violations of
criminal law involving fraud, bribery or gratuity violations potentially affecting this Award. See 30 ILCS 708/40.
Additionally, if Grantee receives over $10 million in total Financial Assistance, funded by either State or federal
funds, during the period of this Award, Grantee must maintain the currency of information reported to SAM
regarding civil, criminal or administrative proceedings as required by 2 CFR 200.113 and Appendix XII of 2 CFR
Part 200, and 30 ILCS 708/40.
ARTICLE X
UNLAWFUL DISCRIMINATION
10.1. Compliance with Nondiscrimination Laws. Both Parties, their employees and subcontractors
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under subcontract made pursuant to this Agreement, remain compliant with all applicable provisions of st ate and
federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment
opportunity including, but not limited to, the following laws and regulations and all subsequent amendments
thereto:
(a) The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), including, without limitation, 44
Ill. Admin. Code Part 750, which is incorporated herein;
(b) The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.);
(c) The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a- and 2000h-6).
(See also guidelines to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against
National Origin Discrimination Affecting Limited English Proficient Persons [Federal Register: February 18,
2002 (Volume 67, Number 13, Pages 2671-2685)]);
(d) Section 504 of the Rehabilitation Act of 1973 (29 USC 794);
(e) The Americans with Disabilities Act of 1990 (as amended) (42 USC 12101 et seq.); and
(f) The Age Discrimination Act (42 USC 6101 et seq.).
ARTICLE XI
LOBBYING
11.1. Improper Influence. Grantee certifies that no Grant Funds have been paid or will be paid by or on
behalf of Grantee to any person for influencing or attempting to influence an officer or employee of any
government agency, a member of Congress or Illinois General Assembly, an officer or employee of Congress or
Illinois General Assembly, or an employee of a member of Congress or Illinois General Assembly in connection
with the awarding of any agreement, the making of any grant, the making of any loan, the entering into of any
cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement,
grant, loan or cooperative agreement. 31 USC 1352. Additionally, Grantee certifies that it has filed the r equired
certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable.
11.2. Federal Form LLL. If any funds, other than federally-appropriated funds, were paid or will be paid
to any person for influencing or attempting to influence any of t he above persons in connection with this
Agreement, the undersigned must also complete and submit Federal Form LLL, Disclosure of Lobbying Activities
Form, in accordance with its instructions.
11.3. Lobbying Costs. Grantee certifies that it is in compliance with the restrictions on lobbying set
forth in 2 CFR 200.450. For any Indirect Costs associated with this Agreement, total lobbying costs shall be
separately identified in the Program Budget, and thereafter treated as other Unallowable Costs.
11.4. Procurement Lobbying. Grantee warrants and certifies that it and, to the best of its knowledge,
its sub-grantees have complied and will comply with Executive Order No. 1 (2007) (EO 1-2007). EO 1-2007
generally prohibits Grantees and subcontractors from hiring the then-serving Governor’s family members to
lobby procurement activities of the State, or any other unit of government in Illinois including local governments,
if that procurement may result in a contract valued at over $25,000. This prohibition also applies to hir ing for that
same purpose any former State employee who had procurement authority at any time during the one -year
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period preceding the procurement lobbying activity.
11.5. Subawards. Grantee must include the language of this ARTICLE XI in the award documents for
any subawards made pursuant to this Award at all tiers. All sub-awardees are also subject to certification and
disclosure. Pursuant to Appendix II(I) to 2 CFR Part 200, Grantee shall forward all disclosures by contractors
regarding this certification to Grantor.
11.6. Certification. This certification is a material representation of fact upon which reliance was
placed to enter into this transaction and is a prerequisite for this transaction, pursuant to 31 USC 1352. Any
person who fails to file the required certifications shall be subject to a civil penalty of not less than $10,000, and
not more than $100,000, for each such failure.
ARTICLE XII
MAINTENANCE AND ACCESSIBILITY OF RECORDS; MONITORING
12.1. Records Retention. Grantee shall maintain for three (3) years from the date of submission of the
final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and
all other records pertinent to this Award, adequate to comply with 2 CFR 200.33 4, unless a different retention
period is specified in 2 CFR 200.334 or 44 Ill. Admin. Code 7000.430(a) and (b). If any litigation, claim or audit is
started before the expiration of the retention period, the records must be retained until all litigation, claims or
audit exceptions involving the records have been resolved and final action taken.
12.2. Accessibility of Records. Grantee, in compliance with 2 CFR 200.337 and 44 Ill. Admin.
Code 7000.430(e), shall make books, records, related papers, supporting documentation and personnel relevant
to this Agreement available to authorized Grantor representatives, the Illinois Auditor General, Illinois Attorney
General, any Executive Inspector General, the Grantor’s Inspector General, federal authorities, any person
identified in 2 CFR 200.337, and any other person as may be authorized by Grantor (including auditors), by the
state of Illinois or by federal statute. Grantee shall cooperate fully in any such audit or inquiry.
12.3. Failure to Maintain Books and Records. Failure to maintain books, records and supporting
documentation, as described in this ARTICLE XII, shall establish a presumption in favor of the State for the
recovery of any funds paid by the State under this Agreement for which adequate books, records and supporting
documentation are not available to support disbursement.
12.4. Monitoring and Access to Information. Grantee must monitor its activities to assure compliance
with applicable state and federal requirements and to assure its performance expectations are being achieved.
Grantor shall monitor the activities of Grantee to a ssure compliance with all requirements and performance
expectations of the award. Grantee shall timely submit all financial and performance reports, and shall supply,
upon Grantor’s request, documents and information relevant to the Award. Grantor may ma ke site visits as
warranted by program needs. See 2 CFR 200.329 and 200.332. Additional monitoring requirements may be in
PART TWO or PART THREE.
ARTICLE XIII
FINANCIAL REPORTING REQUIREMENTS
13.1. Required Periodic Financial Reports. Grantee agrees to submit financial reports as requested and,
in the format, required by Grantor. Grantee shall file quarterly reports with Grantor describing the expenditure(s)
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of the funds related thereto, unless more frequent reporting is required by the Grantee pursuant to specific
award conditions. 2 CFR 200.208. Unless so specified, the first of such reports shall cover the first three months
after the Award begins, and reports must be submitted no later than the due date(s) specified in PART TWO or
PART THREE, unless additional information regarding required financial reports is set forth in Exhibit G. Failure to
submit the required financial reports may cause a delay or suspension of funding. 30 ILCS 705/1 et seq.; 2 CFR
208(b)(3) and 200.328. Any report required by 30 ILCS 708/125 may be detailed in PART TWO or PART THREE.
13.2. Close-out Reports.
(a) Grantee shall submit a Close-out Report no later than the due date specified in PART
TWO or PART THREE following the end of the period of performance for this Agreement or Agreement
termination. The format of this Close-out Report shall follow a format prescribed by Grantor. 2 CFR
200.344; 44 Ill. Admin. Code 7000.440(b).
(b) If an audit or review of Grantee occurs and results in adjustments after Grantee submits
a Close-out Report, Grantee will submit a new Close-out Report based on audit adjustments, and
immediately submit a refund to Grantor, if applicable. 2 CFR 200.345.
13.3. Effect of Failure to Comply. Failure to comply with reporting requirements shall result in the
withholding of funds, the return of Improper Payments or Unallowable Costs, will be considered a material
breach of this Agreement and may be the basis to recover Grant Funds. Grantee's f ailure to comply with this
ARTICLE XIII, ARTICLE XIV, or ARTICLE XV shall be considered prima facie evidence of a breach and may be
admitted as such, without further proof, into evidence in an administrative proceeding before Grantor, or in any
other legal proceeding. Grantee should refer to the State of Illinois Grantee Compliance Enforcement System for
policy and consequences for failure to comply. 44 Ill. Admin. Code 7000.80.
ARTICLE XIV
PERFORMANCE REPORTING REQUIREMENTS
14.1. Required Periodic Performance Reports. Grantee agrees to submit Performance Reports as
requested and, in the format, required by Grantor. Performance Measures listed in Exhibit E must be reported
quarterly, unless otherwise specified in PART TWO, PART THREE or Exhibit G. Unless so specified, the first of
such reports shall cover the first three months after the Award begins. If Grantee is not required to report
performance quarterly, then Grantee must submit a Performance Report at least annually. Pursuant to 2 CFR
200.208, specific conditions may be imposed requiring Grantee to report more frequently based on the risk
assessment or the merit-based review of the application. In such cases, Grantor shall notify Grantee of same in
Exhibit G. Pursuant to 2 CFR 200.329 and 44 Ill. Admin. Code 7000.410(b)(2), periodic Performance Reports shall
be submitted no later than the due date(s) specified in PART TWO or PART THREE. For certain construction-
related Awards, such reports may be exempted as identified in PART TWO or PART THREE. 2 CFR 200.329.
Failure to submit such required Performance Reports may cause a delay or suspension of funding. 30 ILCS 705/1
et seq.
14.2. Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, in
the format required by Grantor, no later than the due date specified in PART TWO or PART THREE following the
end of the period of performance or Agreement termination. See 2 CFR 200.344; 44 Ill. Admin. Code
7000.440(b)(1).
14.3. Content of Performance Reports. Pursuant to 2 CFR 200.329(b) and (c) all Performance Reports
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must relate the financial data and accomplishments to the performance goals and objectives of this Award and
also include the following: a comparison of actual accomplishments to the objectives of the award established for
the period; where the accomplishments can be quantified, a computation of the cost and demonstration of cost
effective practices (e.g., through unit cost data); performance trend data and analysis if required; and reasons
why established goals were not met, if appropriate. Appendices may be used to include additional supportive
documentation. Additional content and format guidelines for the Performance Report s will be determined by
Grantor contingent on the Award’s statutory, regulatory and administrative requirements, and are included in
PART TWO or PART THREE of this Agreement.
14.4. Performance Standards. Grantee shall perform in accordance with the Performance Standards
set forth in Exhibit F. See 2 CFR 200.301 and 200.210.
ARTICLE XV
AUDIT REQUIREMENTS
15.1. Audits. Grantee shall be subject to the audit requirements contained in the Single Audit Act
Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules and policies set
forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.
15.2. Consolidated Year-End Financial Reports (CYEFR). All grantees are required to complete and
submit a CYEFR through the Grantee Portal. The CYEFR is a required schedule in the Grantee’s audit report if the
Grantee is required to complete and submit an audit report as set forth herein.
(a) This Paragraph 15.2 applies to all Grantees, unless exempted pursuant to a federal or
state statute or regulation, which is identified in PART TWO or PART THREE.
(b) The CYEFR must cover the same period as the Audited Financial Statements, if required,
and must be submitted in accordance with the audit schedule at 44 Ill. Admin. Code 7000.90. If Audited
Financial Statements are not required, however, then the CYEFR must cover the Grantee’s fiscal year and
must be submitted within 6 months of the Grantee’s fiscal year-end.
(c) CYEFRs must include an in relation to opinion from the auditor of the financial
statements included in the CYEFR.
(d) CYEFRs shall follow a format prescribed by Grantor.
15.3. Audit Requirements.
(a) Single and Program-Specific Audits. If, during its fiscal year, Grantee expends $750,000
or more in Federal Awards (direct federal and federal pass-through awards combined), Grantee must
have a single audit or program-specific audit conducted for that year as required by 2 CFR 200.501 and
other applicable sections of Subpart F of 2 CFR Part 200. The audit report packet must be completed as
described in 2 CFR 200.512 (single audit) or 2 CFR 200.507 (program-specific audit), 44 Ill. Admin. Code
7000.90(h)(1) and the current GATA audit manual and submitted to the Federal Audit Clearinghouse, as
required by 2 CFR 200.512. The results of peer and external quality control reviews, management letters,
AU-C 265 communications and the Consolidated Year -End Financial Report(s) must be submitted to the
Grantee Portal. The due date of all required submissions set forth in this Paragraph is the earlier of (i) 30
calendar days after receipt of the auditor’s report(s) or (ii) nine (9) months after the end of the Grantee’s
audit period.
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(b) Financial Statement Audit. If, during its fiscal year, Grantee expends less than $750,000
in Federal Awards, Grantee is subject to the following audit requirements:
(i) If, during its fiscal year, Grantee expends $500,000 or more in Federal and state
Awards, singularly or in any combination, from all sources, Grantee must have a financial
statement audit conducted in accordance with the Generally Accepted Government Auditing
Standards (GAGAS). Grantee may be subject to additional requirements in PART TWO, PART
THREE or Exhibit G based on the Grantee’s risk profile.
(ii) If, during its fiscal year, Grantee expends less than $500,000 in Federal and
state Awards, singularly or in any combination, from all sources, but expends $300,000 or more
in Federal and state Awards, singularly or in any combination, from all sources, Grantee must
have a financial statement audit conducted in accordance with the Generally Accepted Auditing
Standards (GAAS).
(iii) If Grantee is a Local Education Agency (as defined in 34 CFR 77.1), Grantee shall
have a financial statement audit conducted in accordance with GAGAS, as required by 23 Ill.
Admin. Code 100.110, regardless of the dollar amount of expenditures of Federal and state
Awards.
(iv) If Grantee does not meet the requirements in subsections 15.3(a) and 15.3(b)(i-
iii) but is required to have a financial statement audit conducted based on other regulatory
requirements, Grantee must submit those audits for review.
(v) Grantee must submit its financial statement audit report packet, as set forth in
44 Ill. Admin. Code 7000.90(h)(2) and the current GATA audit manual, to the Grantee Portal
within the earlier of (i) 30 calendar days after receipt of the auditor’s report(s) or (ii) 6 months
after the end of the Grantee’s audit period.
15.4. Performance of Audits. For those organizations required to submit an independent audit report,
the audit is to be conducted by the Illinois Auditor General, or a Certified Public Accountant or Certified Public
Accounting Firm licensed in the state of Illinois or in accordance with Section 5.2 of the Illinois Public Accounting
Act (225 ILCS 450/5.2). For all audits required to be performed subject to Generally Accepted Government
Auditing standards or Generally Accepted Auditing standards, Grantee shall request and maintain on file a copy of
the auditor’s most recent peer review report and acceptance letter. Grantee shall follow procedures prescribed
by Grantor for the preparation and submission of audit reports and any related documents.
15.5. Delinquent Reports. Notwithstanding anything herein to the contrary, when such reports or
statements required under this section are prepared by the Illinois Auditor General, if they are not available by
the above-specified due date, they will be provided to Grantor within thirty (30) days of becoming availab le.
Otherwise, Grantee should refer to the State of Illinois Grantee Compliance Enforcement System for the policy
and consequences for late reporting. 44 Ill. Admin. Code 7000.80.
ARTICLE XVI
TERMINATION; SUSPENSION; NON-COMPLIANCE
16.1. Termination.
(a) This Agreement may be terminated, in whole or in part, by either Party for any or no
reason upon thirty (30) calendar days’ prior written notice to the other Party. If terminated by the
Grantee, Grantee must include the reasons for such termination, the effective date, and, in the case of a
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partial termination, the portion to be terminated. If Grantor determines in the case of a partial
termination that the reduced or modified portion of the Award will not accomplish the purposes for
which the Award was made, Grantor may terminate the Agreement in its entirety. 2 CFR 200.340(a)(4).
(b) This Agreement may be terminated, in whole or in part, by Grantor without advance
notice:
(i) Pursuant to a funding failure under Paragraph 4.1;
(ii) If Grantee fails to comply with the terms and conditions of this or any Award,
application or proposal, including any applicable rules or regulations, or has made a false
representation in connection with the receipt of this or any Grant;
(iii) If the Award no longer effectuates the program goals or agency priorities as set
forth in Exhibit A, PART TWO or PART THREE; or
(iv) If Grantee breaches this Agreement and either (1) fails to cure such breach
within 15 calendar days’ written notice thereof, or (2) if such cure would require longer than 15
calendar days and the Grantee has failed to commence such cure within 15 calendar days’
written notice thereof. In the event that Grantor terminates this Agreement as a result of the
breach of the Agreement by Grantee, Grantee shall be paid for work satisfactorily performed
prior to the date of termination.
16.2. Suspension. Grantor may suspend this Agreement, in whole or in part, pursuant to a funding
failure under Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or any Award. If
suspension is due to Grantee’s failure to comply, Grantor may withhold further payment and prohibit Grantee
from incurring additional obligations pending corrective action by Grantee or a decision to terminate this
Agreement by Grantor. Grantor may determine to allow necessary and proper costs that Grantee could not
reasonably avoid during the period of suspension.
16.3. Non-compliance. If Grantee fails to comply with the U.S. Constitution, applicable statutes,
regulations or the terms and conditions of this or any Award, Grantor may impose additional conditions on
Grantee, as described in 2 CFR 200.208. If Grantor determines that non -compliance cannot be remedied by
imposing additional conditions, Grantor may take one or more of the actions described in 2 CFR 200.339. The
Parties shall follow all Grantor policies and procedures regarding non -compliance, including, but not limited to,
the procedures set forth in the State of Illinois Grantee Compliance Enforcement System. 44 Ill. Admin. Code
7000.80 and 7000.260.
16.4. Objection. If Grantor suspends or terminates this Agreement, in whole or in part, for cause, or
takes any other action in response to Grantee’s non -compliance, Grantee may avail itself of any opportunities to
object and challenge such suspension, termination or other action by Grantor in accordance with any applicable
processes and procedures, including, but not limited to, the procedures set forth in the State of Illinois Grantee
Compliance Enforcement System. 2 CFR 200.342; 44 Ill. Admin. Code 7000.80 and 7000.260.
16.5. Effects of Suspension and Termination.
(a) Grantor may credit Grantee for expenditures incurred in the performance of authorized
services under this Agreement prior to the effective date of a suspension or termination.
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(b) Grantee shall not incur any costs or obligations that require the use of these Grant Funds
after the effective date of a suspension or termination, and shall cancel as many outstanding obligations as
possible.
(c) Costs to Grantee resulting from obligations incurred by Grantee during a suspension or
after termination of the Agreement are not allowable unless:
(i) Grantor expressly authorizes them in the notice of suspension or termination;
and
(ii) The costs result from obligations properly incurred before the effective date of
suspension or termination, are not in anticipation of the suspension or termination, and the costs
would be allowable if the Agreement was not suspended or terminated. 2 CFR 200.34 3.
16.6. Close-out of Terminated Agreements. If this Agreement is terminated, in whole or in part, the
Parties shall comply with all close-out and post-termination requirements of this Agreement. 2 CFR 200.340(d).
ARTICLE XVII
SUBCONTRACTS/SUB-GRANTS
17.1. Sub-recipients/Delegation. Grantee may not subcontract nor sub-grant any portion of this
Agreement nor delegate any duties hereunder without Prior Approval of Grantor. The requirement for Prior
Approval is satisfied if the subcontractor or sub-grantee has been identified in the Uniform Grant Application,
such as, without limitation, a Project Description, and Grantor has approved. Grantee must notify any potential
sub-recipient that the sub-recipient shall obtain and provide to the Grantee a Unique Entity Identifier prior to
receiving a subaward. 2 CFR 25.300.
17.2. Application of Terms. Grantee shall advise any sub-grantee of funds awarded through this
Agreement of the requirements imposed on them by federal and state laws and regulations, and the provisions of
this Agreement. In all agreements between Grantee and its sub-grantees, Grantee shall insert term(s) that
requires that all sub-grantees adhere to the terms of this Agreement. The terms of this Agreement shall apply to
all subawards authorized in accordance with Paragraph 17.1. 2 CFR 200.101(b)(2).
17.3. Liability as Guaranty. Grantee shall be liable as guarantor for any Grant Funds it obligates to a
sub-grantee or sub-contractor pursuant to Paragraph 17.1 in the event the Grantor determines the funds were
either misspent or are being improperly held and the sub -grantee or sub-contractor is insolvent or otherwise fails
to return the funds. 2 CFR 200.345; 30 ILCS 705/6; 44 Ill. Admin. Code 7000.450(a).
ARTICLE XVIII
NOTICE OF CHANGE
18.1. Notice of Change. Grantee shall notify the Grantor if there is a change in Grantee’s legal status,
federal employer identification number (FEIN), DUNS Number, UEI, SAM registration status, Related Parties, or
address. See 30 ILCS 708/60(a). If the change is anticipated, Grantee shall give thirty (30) days’ prior written
notice to Grantor. If the change is unanticipated, Grantee shall give notice as soon as practicable thereafte r.
Grantor reserves the right to take any and all appropriate action as a result of such change(s).
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18.2. Failure to Provide Notification. To the extent permitted by Illinois law, Grantee shall hold
harmless Grantor for any acts or omissions of Grantor result ing from Grantee’s failure to notify Grantor of these
changes.
18.3. Notice of Impact. Grantee shall immediately notify Grantor of any event that may have a material
impact on Grantee’s ability to perform this Agreement.
18.4. Circumstances Affecting Performance; Notice. In the event Grantee becomes a party to any
litigation, investigation or transaction that may reasonably be considered to have a material impact on Grantee’s
ability to perform under this Agreement, Grantee shall notify Grantor, in writing, within five (5) calendar days of
determining such litigation or transaction may reasonably be considered to have a material impact on the
Grantee’s ability to perform under this Agreement.
18.5. Effect of Failure to Provide Notice. Failure to provide the notice described in Paragraph 18.4 shall
be grounds for immediate termination of this Agreement and any costs incurred aft er notice should have been
given shall be disallowed.
ARTICLE XIX
STRUCTURAL REORGANIZATION
19.1. Effect of Reorganization. Grantee acknowledges that this Agreement is made by and between
Grantor and Grantee, as Grantee is currently organized and constituted. No promise or undertaking made
hereunder is an assurance that Grantor agrees to continue this Agreement, or any license related thereto, should
Grantee significantly reorganize or otherwise substantially change the character of its corporate structure,
business structure or governance structure. Grantee agrees that it will give Grantor prior notice of any such action
or changes significantly affecting its overall structure, and will provide any and all reasonable documentation
necessary for Grantor to review the proposed transaction including financial records and corporate and
shareholder minutes of any corporation which may be involved. This ARTICLE XIX does not require Grantee to
report on minor changes in the makeup of its governance structure. Nevertheless, PART TWO or PART THREE
may impose further restrictions. Failure to comply with this ARTICLE XIX shall constitute a material breach of this
Agreement.
ARTICLE XX
AGREEMENTS WITH OTHER STATE AGENCIES
20.1. Copies upon Request. Grantee shall, upon request by Grantor, provide Grantor with copies of
contracts or other agreements to which Grantee is a party with any other State agency.
ARTICLE XXI
CONFLICT OF INTEREST
21.1. Required Disclosures. Grantee must immediately disclose in writing any potential or actual
Conflict of Interest to the Grantor. 2 CFR 200.113 and 30 ILCS 708/35.
21.2. Prohibited Payments. Grantee agrees that payments made by Grantor under this Agreement will
not be used to compensate, directly or indirectly, any person currently holding an elective office in this State
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including, but not limited to, a seat in the General Assembly. In add ition, where the Grantee is not an
instrumentality of the State of Illinois, as described in this Paragraph, Grantee agrees that payments made by
Grantor under this Agreement will not be used to compensate, directly or indirectly, any person employed by an
office or agency of the state of Illinois whose annual compensation is in excess of sixty percent (60%) of the
Governor’s annual salary, or $106,447.20 (30 ILCS 500/50-13). An instrumentality of the State of Illinois includes,
without limitation, State departments, agencies, boards, and State universities. An instrumentality of the State of
Illinois does not include, without limitation, municipalities and units of local government and related entities. 2
CFR 200.64.
21.3. Request for Exemption. Grantee may request written approval from Grantor for an exemption
from Paragraph 21.2. Grantee acknowledges that Grantor is under no obligation to provide such exemption and
that Grantor may, if an exemption is granted, grant such exemption subject to such additional terms and
conditions as Grantor may require.
ARTICLE XXII
EQUIPMENT OR PROPERTY
22.1. Transfer of Equipment. Grantor shall have the right to require that Grantee transfer to Grantor
any equipment, including title thereto, purchased in whole or in part with Grantor funds, if Grant or determines
that Grantee has not met the conditions of 2 CFR 200.439. Grantor shall notify Grantee in writing should Grantor
require the transfer of such equipment. Upon such notification by Grantor, and upon receipt or delivery of such
equipment by Grantor, Grantee will be deemed to have transferred the equipment to Grantor as if Grantee had
executed a bill of sale therefor.
22.2. Prohibition against Disposition/Encumbrance. The Grantee is prohibited from, and may not sell,
transfer, encumber (other than original financing) or otherwise dispose of said equipment, material, or real
property during the Grant Term without Prior Approval of Grantor. Any real property acquired using Grant Funds
must comply with the requirements of 2 CFR 200.311.
22.3. Equipment and Procurement. Grantee must comply with the uniform standards set forth in 2 CFR
200.310–200.316 governing the management and disposition of property which cost was supported by Grant
Funds. Any waiver from such compliance must be granted by either the President’s Office of Management and
Budget, the Governor’s Office of Management and Budget, or both, depending on the source of the Grant Funds
used. Additionally, Grantee must comply with the standards set forth in 2 CFR 200.317 -200.326 for use in
establishing procedures for the procurement of supplies and other expendable property, equipment, real
property and other services with Grant Funds. These standards are furnished to ensure that such materials and
services are obtained in an effective manner and in compliance with the provisions of applicable federal and state
statutes and executive orders.
22.4. Equipment Instructions. Grantee must obtain disposition instructions from Grantor when
equipment, purchased in whole or in part with Grant Funds, are no longer needed for their original
purpose. Notwithstanding anything to the contrary contained within this Agreement, Grantor may require
transfer of any equipment to Grantor or a third party for any reason, including, without limitation, if Grantor
terminates the Award or Grantee no longer conducts Award activities. The Grantee shall properly maintain,
track, use, store and ensure the equipment according to applicable best practices, manufacturer’s guidelines,
federal and state laws or rules, and Grantor requirements stated herein.
22.5. Domestic Preferences for Procurements. In accordance with 2 CFR 200.322, as appropriate and
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to the extent consistent with law, the Grantee should, to the greatest extent practicable under this Award,
provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United
States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The
requirements of this paragraph must be included in all subawards and in all contracts and purchase orders for
work or products under this Award.
ARTICLE XXIII
PROMOTIONAL MATERIALS; PRIOR NOTIFICATION
23.1. Publications, Announcements, etc. Use of Grant Funds for promotions is subject to the
prohibitions for advertising or public relations costs in 2 CFR 200.421(e). In the event that Grantor funds are used
in whole or in part to produce any written publications, announcements, reports, flyers, brochures or other
written materials, Grantee shall obtain Prior Approval for the use of those funds (2 CFR 200.467) and agrees to
include in these publications, announcements, reports, flyers, brochures and all other such material, the phrase
“Funding provided in whole or in part by the [Grantor].” Exceptions to this requirement must be requested, in
writing, from Grantor and will be considered authorized only upon written notice thereof to Grantee.
23.2. Prior Notification/Release of Information. Grantee agrees to notify Grantor ten (10) days prior to
issuing public announcements or press releases concerning work performed pursuant to this Agreement, or
funded in whole or in part by this Agreement, and to cooperate with Gran tor in joint or coordinated releases of
information.
ARTICLE XXIV
INSURANCE
24.1. Maintenance of Insurance. Grantee shall maintain in full force and effect during the Term of this
Agreement casualty and bodily injury insurance, as well as insurance sufficient to cover the replacement cost of
any and all real or personal property, or both, purchased or, otherwise acquired, or improved in whole or in part,
with funds disbursed pursuant to this Agreement. 2 CFR 200.310. Additional insurance requirements may be
detailed in PART TWO or PART THREE.
24.2. Claims. If a claim is submitted for real or personal property, or both, purchased in whole with
funds from this Agreement and such claim results in the recovery of money, such money recovered shall be
surrendered to Grantor.
ARTICLE XXV
LAWSUITS
25.1. Independent Contractor. Neither Grantee nor any employee or agent of Grantee acquires any
employment rights with Grantor by virtue of this Agreement. Grantee will provide the agreed services and
achieve the specified results free from the direction or control of Grantor as to the means and methods of
performance. Grantee will be required to provide its own equipment and supplies necessary to conduct its
business; provided, however, that in the event, for its convenience or otherwise, Grantor makes any such
equipment or supplies available to Grantee, Grantee’s use of such equipment or supp lies provided by Grantor
pursuant to this Agreement shall be strictly limited to official Grantor or state of Illinois business and not for any
other purpose, including any personal benefit or gain.
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25.2. Liability. Neither Party shall be liable for actions chargeable to the other Party under this
Agreement including, but not limited to, the negligent acts and omissions of Party’s agents, employees or
subcontractors in the performance of their duties as described under this Agreement, unless such liability is
imposed by law. This Agreement shall not be construed as seeking to enlarge or diminish any obligation or duty
owed by one Party against the other or against a third party.
ARTICLE XXVI
MISCELLANEOUS
26.1. Gift Ban. Grantee is prohibited from giving gifts to State employees pursuant to the State
Officials and Employees Ethics Act (5 ILCS 430/10-10) and Executive Order 15-09.
26.2. Access to Internet. Grantee must have Internet access. Internet access may be either dial-up or
high-speed. Grantee must maintain, at a minimum, one business e-mail address that will be the primary receiving
point for all e-mail correspondence from Grantor. Grantee may list additional e-mail addresses at any time during
the Term of this Agreement. The additional addresses may be for a specific department or division of Grantee or
for specific employees of Grantee. Grantee must notify Grantor of any e-mail address changes within five (5)
business days from the effective date of the change.
26.3. Exhibits and Attachments. Exhibits A through G, PART TWO, PART THREE, if applicable, and all
other exhibits and attachments hereto are incorporated herein in their entirety.
26.4. Assignment Prohibited. Grantee acknowledges that this Agreement may not be sold, assigned, or
transferred in any manner by Grantee, to include an assignment of Grantee’s rights to receive payment
hereunder, and that any actual or attempted sale, assignment, or transfer by Grantee without the Prior Approval
of Grantor in writing shall render this Agreement null, void and of no further effect.
26.5. Amendments. This Agreement may be modified or amended at any time during its Term by
mutual consent of the Parties, expressed in writing and signed by the Parties.
26.6. Severability. If any provision of this Agreement is declared invalid, its other provisions shall not
be affected thereby.
26.7. No Waiver. No failure of either Party to assert any right or remedy hereunder will act as a waiver
of either Party’s right to assert such right or remedy at a later time or constitute a course of business upon which
either Party may rely for the purpose of denial of such a right or remedy.
26.8. Applicable Law; Claims. This Agreement and all subsequent amendments thereto, if any, shall be
governed and construed in accordance with the laws of the state of Illinois. Any claim against Grantor arising out
of this Agreement must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1 et seq. Grantor does
not waive sovereign immunity by entering into this Agreement.
26.9. Compliance with Law. This Agreement and Grantee’s obligations and services hereunder are
hereby made and must be performed in compliance with all applicable federal and State laws, including, without
limitation, federal regulations, State administrative rules, including 44 Ill. Admin. Code 7000, and any and all
license requirements or professional certification provisions.
26.10. Compliance with Confidentiality Laws. If applicable, Grantee shall comply with applicable state
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and federal statutes, federal regulations and Grantor administrative rules regarding confidential records or other
information obtained by Grantee concerning persons served under this Agreement. The records and information
shall be protected by Grantee from unauthorized disclosure.
26.11. Compliance with Freedom of Information Act. Upon request, Grantee shall make available to
Grantor all documents in its possession that Grantor deems necessary to comply with requests made under the
Freedom of Information Act. (5 ILCS 140/7(2)).
26.12. Precedence.
(a) Except as set forth in subparagraph (b), below, the following rules of precedence are
controlling for this Agreement: In the event there is a conflict between this Agreement and any of the
exhibits or attachments hereto, this Agreement shall control. In the event there is a conflict between
PART ONE and PART TWO or PART THREE of this Agreement, PART ONE shall control. In the event there
is a conflict between PART TWO and PART THREE of this Agreement, PART TWO shall control. In the
event there is a conflict between this Agreement and relevant statute(s) or rule(s), the relevant statute(s)
or rule(s) shall control.
(b) Notwithstanding the provisions in subparagraph (a), above, if a relevant federal or state
statute(s) or rule(s) requires an exception to this Agreement’s provisions, or an exception to a
requirement in this Agreement is granted by GATU, such exceptions must be noted in PART TWO or PART
THREE, and in such cases, those requirements control.
26.13. Illinois Grant Funds Recovery Act. In the event of a conflict between the Illinois Grant Funds
Recovery Act and the Grant Accountability and Transparency Act, the provisions of the Grant Accountability and
Transparency Act shall control. 30 ILCS 708/80.
26.14. Headings. Article and other headings contained in this Agreement are for reference purposes
only and are not intended to define or limit the scope, extent or intent of this Agreement or any provision hereof.
26.15. Entire Agreement. Grantee and Grantor acknowledge that this Agreement constitutes the entire
agreement between them and that no promises, terms, or conditions not recited, incorporated or referenced
herein, including prior agreements or oral discussions, shall be binding upon either Grantee or Grantor.
26.16. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall
be considered to be one and the same agreement, binding on all Parties hereto, notwithstanding that all Parties
are not signatories to the same counterpart. Duplicated signatures, signatures transmitted via facsimile, or
signatures contained in a Portable Document Format (PDF) document shall be deemed original for all purposes.
26.17. Attorney Fees and Costs. Unless prohibited by law, if Grantor prevails in any proceeding to
enforce the terms of this Agreement, including any administrative hearing pursuant to the Grant Funds Recovery
Act or the Grant Accountability and Transparency Act, the Grantor has the right to recover reasonable attorneys’
fees, costs and expenses associated with such proceedings.
26.18. Continuing Responsibilities. The termination or expiration of this Agreement does not affect: (a)
the right of the Grantor to disallow costs and recover funds based on a later audit or other review; (b) the
obligation of the Grantee to return any funds due as a result of later refunds, corrections or other transactions,
including, without limitation, final Indirect Cost Rate adjustments and those funds obligated pursuant to ARTICLE
XVII; (c) the Consolidated Year-End Financial Report; (d) audit requirements established in ARTICLE XV; (e)
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property management and disposition requirements established in 2 CFR 200.310 through 2 CFR 200.316 and
ARTICLE XXII; or (f) records related requirements pursuant to ARTICLE XII. 44 Ill. Admin. Code 7000.450.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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EXHIBIT A
PROJECT DESCRIPTION
CSFA Number NOSA/SAIN Number GATA Registration Number
494-80-0338 22-0338-29858 676834
The Grantee proposes to provide public transportation services in a Non-Urbanized area(s) of Illinois (herein
referred to as the “Project”), as described in the Grantee’s final approved application which is incorporated herein
by reference.
The Grantor has applied under Section 5311 of the Federal Transit Act, as amended, (49 U.S.C. Section 5311), to
the Federal Transit Administration (hereinafter "FTA") for federal operating, capital and administrative assistance
for this Project.
The Grantor's application has been approved by FTA.
The Grantee represents that it is an eligible recipient and has made application to the Grantor for a public
transportation grant under the provisions of Illinois Compiled Statutes 20 ILCS 2705, et seq. and 30 ILCS 740/1
et seq. (hereinafter referred to as the "Acts").
The Grantee’s final application, including subsequent submittals, information, and documentation, as provided by
the Grantee in support thereof, has been approved by the Grantor.
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EXHIBIT B
DELIVERABLES OR MILESTONES
A. The Grantee shall generate and maintain required local match sufficient to draw down the 5311 funds in this
Agreement.
B. The Grantee shall file accurate quarterly reports, reflecting actual revenue and expense data 30 days after the
end of the quarter.
C. On or before August 1, the Grantee shall submit its annual Ridership Report (OP-9) for the fiscal year.
D. No later than 180 days following the last day of the fiscal year, the Grantee shall provide the Grantor with an
independent audit prepared by a licensed certified public accountant in accordance with Illinois Administrative
Code Title 92, Chapter I, Subchapter h, Part 651.
E. Submission of cost allocations plans (if applicable.)
F. Submission of the Public Transportation Service Plan (PTSP) (annual).
a. Including 5-Year Forecast.
G. Submission of Compliance Review Action Plan Accomplishments (if applicable).
H. Submission of National Transit Data Base Report (annual).
I. Submission of PCOM report (quarterly).
J. Submission of Capital Needs Assessment (annual).
K. Submission of Non-DOAP Local Match Survey (annual).
L. Submission of Procurement Notifications (as they occur).
M. Submission of Disadvantaged Business Enterprises Letter (as they occur).
N. Submission of Charter Service Letter (as they occur).
O. Submission of Procurement Concurrence Request (as they occur).
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EXHIBIT C
PAYMENT
Grantee shall receive $304,335.00 under this Agreement.
Enter specific terms of payment here:
Grantee understands and accepts that it will disburse its Indirect Costs separately from its Direct Costs in
accordance with its approved Indirect Cost Rate.
Grantee further understands and accepts that, within three (3) months after execution of the Agreement, Grantee
will submit updated, separate Budgets: one to reflect Grantee’s costs; and a Budget to reflect costs incurred by
each sub-recipient Grantee utilizes to accomplish the project goals and objectives of this Agreement.
REQUISITIONS AND PAYMENTS
A. Requests for Payment by the Grantee - The Grantee must submit written quarterly requisitions for the
reimbursement of eligible costs, and the Grantor will honor any properly submitted requests in the manner set
forth in this Requisitions and Payments section. In order to receive Grant payments pursuant to this Agreement,
the Grantee must:
1. complete, execute and submit to the Grantor requisition forms supplied by the Grantor in accordance with the
instructions contained therein;
2. submit to the Grantor, as requested, an explanation of the purposes for which costs have been incurred to date
or are reasonably expected to be incurred within the requisition period and vouchers, invoices, or other
documentation, satisfactory to the Grantor, to substantiate these costs;
3. where local funds are required, demonstrate or certify that the Grantee has supplied local funds adequate ,
when combined with any Government payments, to cover all costs incurred through the end of the requisition
period;
4. have submitted all financial, progress reports, and performance data currently required by the Grantor; and
5. have received approval by the Grantor for all budget amendments required to cover all costs to be incurred
through the end of the requisition period.
6. Quarterly requisitions of the actual operating expenditures and deficit incurred during the quarter for
reimbursement pursuant to this Agreement shall be submitted to the Grantor within thirty (30) days following the
close of the quarter. A fourth quarter requisition of the actual operating expenditures and deficit incurred during
the quarter shall be submitted to the Grantor by August 1.
B. Payment by the Grantor - Only costs incurred in accordance with the terms and conditions of this Agreement
shall be reimbursable. Upon receipt of the requisition form and the accompanying information in form satisfactory
to the Grantor, the Grantor will process the requisition, provided that the Grantee is not in violation of any of the
terms of this Agreement, has satisfied the Grantor of its need for the funds requested during the requisition
period, and is making progress, satisfactory to the Grantor, towards the timely completion of the Project. If all of
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these circumstances are found to exist, the Grantor will reimburse apparent eligible costs incurred or to be
incurred during the requisition period) by the Grantee, from time to time, but not in excess of the maximum
amount of the Grant provided in the Project Budget section in PART THREE below. Requisitions must be submitted
at least quarterly, but no more frequently than monthly. Reimbursement of any cost pursuant to this Agreement
shall not constitute a final determination by the Grantor of the eligibility of such cost, and such payment shall not
constitute a waiver of any violation of the terms of this Agreement committed by the Grantee. The Grantor will
review the Grantee’s independent audit and make a final determination as to eligibility of any payments made to
Grantee only after the independent audit has been approved by the Grantor.
In the event the Grantor determines that the Grantee is not currently eligible to receive any or al l of the
funds requested, it shall promptly notify the Grantee stating the reasons for such determination.
C. Eligible Costs - In addition to the other requirements of this Agreement, to be considered “eligible” for payment
purposes, the costs and charges for which reimbursement has been sought must have been actually incurred by
the Grantee or its contractors; be documented to the satisfaction of the Grantor; meet the criteria set forth in the
applicable provisions of the Grantor’s 5310/5311 Grants Management Manual, as revised from time to time; and
meet all of the requirements set forth below:
1. be made in conformance with Grantee’s final, approved application and the approved Uniform Budget and all
other provisions of this Agreement;
2. be necessary in order to accomplish the Project;
3. be reasonable in amount for the goods or services purchased;
4. be actual net costs incurred by the Grantee (i.e., the price paid minus any refunds, rebates, or other items of
value received by or credited to the Grantee that have the effect of reducing the cost actually incurred);
5. be incurred within the state fiscal year governed by this Agreement; and
6. be treated uniformly and consistently under accounting principles and procedures approved or prescribed by
the Grantor for the Grantee. Those principles include, but are not limited to, "Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards,” 2 CFR part 1201. The Grantee shall
apply said accounting principles and procedures to its contracts and subcontracts paid, in whole or in part, with
funds received pursuant to this Agreement;
However, in the event that it may be impractical to determine exact costs of indirect or service functions, eligible
costs will include such allowances for these costs as may be approved by the Grantor.
D. Ineligible Costs - In determining the eligibility for reimbursement of any cost incurred by the Grantee, in
addition to ineligible costs set forth in federal law and its corresponding rules, the Grantor will exclude: (i) costs
that are not properly documented, actually incurred for the Project, or not allocable to the Project in accordance
with the requirements of this Agreement; (ii) all Project costs incurred by the Grantee prior to or after the state
fiscal year identified in the Project Budget section in PART THREE of this Agreement or other date specifically
authorized by the Grantor; (iii) costs incurred by the Grantee which are not provided for in the latest approved
Uniform Budget; and (iv) except as otherwise provided in Grantor guidelines, costs attributable to goods or
services received under a contract or other arrangement which has not been concurred in or approved in writing
by the Grantor.
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E. Excluded Costs – Upon notification to the Grantee that specific amounts are owed to the Government, whether
for federal claims or state claims for funds recovered from a third party or elsewhere, for excess payments, or for
ineligible costs, the Grantee agrees to remit to the Government promptly the amount owed, including any interest
due.
The Grantee agrees that the amount of interest due depends on whether or not the principal portion of the debt is
treated as a Government claim or is treated as a debt owed to the Government. Thus, the Grantee agrees to remit
interest to the Government in accordance with the following:
1. For claims pursuant to the Debt Collection Act of 1982, as amended, 31 U.S.C. §§ 3701 et seq., the Grantee
agrees that the interest will be calculated in accordance with the provisions of joint U.S. Treasury/U.S. DOJ
regulations, “Standards for the Administrative Collection of Claims”, at 31 CFR Parts 901.9(a)-(g).
2. For excess payments made by the Government to the Grantee that do not qualify as a “claim” for purpo ses of
the Debt Collection Act of 1982, as amended, the Grantee agrees that the amount of interest depends on whether
or not the Grantee is a state instrumentality. A Grantee that is a state instrumentality agrees that interest will be
calculated as provided by U.S. Treasury regulations, “Rules and Procedures for Efficient Federal-State Funds
Transfers’, 31 CFR Part 205.
A Grantee that is not a state instrumentality agrees that common law interest will be calculated as permitted by
joint U.S. Treasury and U.S. Department of Justice regulations, “Standards for the Administrative Collection of
Claims”, at 31 CFR Part 901.9(i).
F. Subject to Appropriation - All grants, payments, and obligations of the State under this Agreement are subject
to the receipt of funds by the State from FTA and/or authorized pursuant to 20 ILCS 2705/2705-300 and 2705/305.
The Grantor shall not be liable to the Grantee for any failure or delay in the performance of its obligations to the
Grantee, including but not limited to delays in making payments to the Grantee. No debt, payment or obligation
of the Grantor or FTA to the Grantee under this Agreement shall be a general obligation of the Government, but
shall be payable, if at all, only from funds received by the Grantor from FTA and from funds authorized pursuant to
20 ILCS 2705/2705-300 and 2705/305.
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EXHIBIT D
CONTACT INFORMATION
Unless specified elsewhere, all notices required or desired to be sent by either Party shall be sent to the persons
listed below.
GRANTOR CONTACT
Name: Mackenzie Thiessen
Title: Bureau Chief
Address: 69 W Washington, Suite 2100, Chicago, IL 60602
Phone: 312-793-2332
TTY#: N/A
Fax#: N/A
E-mail Address: mackenzie.thiessen@illinois.gov
GRANTEE CONTACT
Name: Kraig Boynton
Title: PCOM
Address: 55 W Tompkins St, Galesburg, IL 61401
Phone: (309) 345-3642
TTY#:
Fax#:
E-mail Address: kboynton@ci.galesburg.il.us
Additional Information:
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EXHIBIT E
PERFORMANCE MEASURES
The Grantee should:
A. Submit accurate and timely reports required by this program.
B. Submit timely corrective action plans with regard to program operations when directed by the Grantor, the
Grantor’s consultants and/or vendors resulting from:
1. Financial Management Reviews;
2. Compliance Reviews;
3. Audits;
4. Grantor policy changes;
5. Public Complaint Process;
6. and/or as directed by the Grantor to remain in compliance with grant requirements.
C. Promptly respond to inquiries by the Grantor or Grantor consultants and/or vendors.
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EXHIBIT F
PERFORMANCE STANDARDS
Performance Standards shall include:
A. Timely and 100% accuracy in quarterly and year end reports as described in Exhibits B and C as well as
Public Transportation Accounts (PTA) account reports.
B. Timeliness of corrective actions will be determined on an individual basis dependent on the urgency to
which an issue needs to be addressed. This may be determined by the Grantor, a third party retained by the
Grantor, or coordination between the Grantor and the Grantee.
1. The Grantee shall generate and maintain required local match sufficient to draw down the 5311 Funds in
this Agreement.
2. The Grantee shall file accurate quarterly reports, reflecting actual revenue and expense data 30 days after
the end of the quarter.
3. On or before August 1, the Grantee shall submit all annual reports.
4. No later than 180 days following the last day of the fiscal year, the Grantee shall provide the Grantor with
an independent audit prepared by a licensed certified public accountant in accordance with Illinois
Administrative Code Title 92, Chapter I, Subchapter h, Part 651.
5. When required by the Grantor, the Grantee shall prepare and submit cost allocation plans.
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EXHIBIT G
SPECIFIC CONDITIONS
Grantor may remove (or reduce) a Specific Condition included in this Exhibit G by providing written notice to the
Grantee, in accordance with established procedures for removing a Specific Condition.
1. Audit (2 CFR 200.500)
Requires desk review of the status of implementation of corrective actions. + Corrective Action: Address all audit
findings giving priority to significant deficiencies and material weaknesses by implementation of the corrective
action plan. Condition may be removed upon request when corrective action is complete.
2. Agency and Grant-Specific Parameters
No
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PART TWO – THE GRANTOR-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE, the Grantor has the following additional requirements for
its Grantee:
3. Employment of Grantor Personnel -- The Grantee will not employ any person or persons currently
employed by the Grantor for any work required by the terms of this Agreement.
Reporting. Grantee agrees to submit periodic financial and performance data listed in the approved IDOT
BoBS 2832 reporting form into BlackCat on a quarterly basis. Grantee shall file Quarterly BoBS 2832 report
data with Grantor describing the expenditure(s) of the funds and performance measures related thereto.
The first BoBS 2832 report shall cover the first quarterly reporting period after 7/1/2021 effective date of the
Agreement. Quarterly reports must be submitted no later than 30 calendar days following the period covered
by the report.
For the purpose of reconciliation, the Grantee must submit a BoBS 2832 report for the period December 31st
(Grantee’s Fiscal Year End date).
A BoBS 2832 report marked as “Final Report” must be submitted to the Grantor 60 days after the end date of
the Agreement. Failure to submit the required BoBS 2832 reports may cause a delay or suspension of
funding.
Additional Reporting Requirements
The Grantee must submit a BoBS 2832 report for the period ending 6/30 - State fiscal Year End Grantee shall
submit to Grantor a BoBS 2832 report for the period ending June 30 within 30 calendar days of the end of the
State Fiscal Year.
Renewal. This Agreement may not be renewed.
EQUIPMENT AND SUPPLIES
Grantee must obtain disposition instructions from Grantor when equipment or supplies, purchased in whole or in
part with Grant Funds, are no longer needed for their intended purpose. Notwithstanding anything to the contrary
contained within this Agreement, Grantor may require transfer of any equipment or supplies to Grantor or a third
party for any reason, including, without limitation, an Award is terminated or Grantee no longer conducts Award
activities. The Grantee shall properly maintain, track, use, store and insure the equipment and supplies according
to applicable best practices, manufacturer’s guidelines, federal and State laws or rules, including without limitation
those contained at 2 CFR 200.310 to 2 CFR 200.326, and Grantor requirements stated herein. All obligations
regarding use and ownership of equipment or supplies, purchased in whole or in part with Grant Funds, shall
survive the termination of this Agreement.
ARTICLE XXVII
COOPERATION IN CONNECTION WITH INSPECTION
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27.1 Grantee shall permit, and shall require its contractors and auditors to permit, the Grantor, and any authorized
agent of the Grantor, to inspect all work, materials, payrolls, audit working papers, and other data and records
pertaining to the Project; and to audit the books, records, and accounts of the Grantee with regard to the Project.
The Grantor may, at its sole discretion and at its own expense, perform a final audit of the Project. Such audit may
be used for settlement of the grant and Project closeout. Grantee agrees to implement any audit findings
contained in the Grantor's final audit, the Grantee's independent audit, or as a result of any duly authorized
inspection or review.
27.2 Grantee agrees to permit the Grantor to conduct scheduled or unscheduled inspections of Grantee's public
transportation services. Such inspections shall be conducted at reasonable times, without unreasonable disruption
or interference with any transportation service or other business activity of the Grantee or any Service Board.
27.3 The results or conclusions of such inspections, tests, and reports shall not be construed as altering in any way
the Grantee's responsibility to conform its work to this Agreement, to maintain and repair such Project Facilities,
maintain its work schedule, and to meet any other obligation assumed by the Grantee hereunder.
ARTICLE XXVIII
ETHICS
28.1 Code of Conduct
(a) Personal Conflict of Interest – The Grantee shall maintain a written code or standard of conduct which shall
govern the performance of its employees, officers, board members, or agents engaged in the award and
administration of contracts supported by state or federal funds. Such code shall provide that no employee, officer,
board member or agent of the Grantee may participate in the selection, award, or administration of a contract
supported by state or federal funds if a conflict of interest, real or apparent would be involved. Such a conflict
would arise when any of the parties set forth below has a financial or other interest in the fi rm selected for award:
(i) the employee, officer, board member, or agent;
(ii) any member of his or her immediate family;
(iii) his or her partner; or
(iv) an organization which employs, or is about to employ, any of the above.
The conflict of interest restriction for former employees, officers, board members and agents shall apply for one
year.
The code shall also provide that Grantee's employees, officers, board members, or agents shall neither solicit nor
accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to
subcontracts. The Grantor may waive the prohibition contained in this subsection, provided that any such present
employee, officer, board member, or agent shall not participate in any action b y the Grantee or the locality
relating to such contract, subcontract, or arrangement. The code shall also prohibit the officers, employees, board
members, or agents of the Grantee from using their positions for a purpose that constitutes or presents the
appearance of personal or organizational conflict of interest or personal gain.
(b) Organizational Conflict of Interest – The Grantee will also prevent any real or apparent organizational conflict of
interest. An organizational conflict of interest exists when the nature of the work to be performed under a
proposed third-party contract or subcontract may, without some restriction on future activities, result in an unfair
competitive advantage to the third party contractor or Grantee or impair the objectivity in performing the contract
work.
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(c) Lobbying - The Grantee agrees that it will not use federal assistance to support federal or state lobbying and will
not use federal funds to support activities designed to influence the U.S. Congress or the state legi slature. The
Grantee certifies that it has complied with 31 U.S.C § 1352, as amended by the Lobbying Disclosure Act of 1995
and 49 CFR Part 20. The Grantee has signed the attached Lobbying Certification in the form of PART TWO
ATTACHMENT 1 and will incorporate it in its applicable third-party contracts and require a comparable certification
from its contractors or subcontractors.
(d) Debarment - The Grantee agrees to comply with the requirements of Executive Orders No. 12549 and 12689
“Debarment and Suspension,” 31 U.S.C. § n 6101 note, and U.S. Department of Transportation regulations,
“Nonprocurement Suspension and Debarment,” 2 CFR Part 1200, which adopts and supplements the provisions of
the U.S. Office of Management and Budget “Guidelines to Agencies on Governmental Debarment and Suspension
(Nonprocurement),” 2 CFR Part 180. The Grantee agrees that it searched the website, www.sam.gov, and found
that the Grantee has no active exclusion from receiving federal funds. The Grantee also agrees to obtain
certifications on Debarment and Suspension from its third-party contractors and subcontracts and otherwise
comply with Government regulations. The Grantee has signed a Debarment certification as part of the Grantee’s
most current FTA Certifications and Assurances which is incorporated herein by reference and is on file with the
Grantor as stated in the Grantee’s Program Specific Warranties section in PART THREE below. In addition, the
Attorney for the Grantee has signed the attached Grantee Opinion of Counsel (attached as PART TWO
ATTACHMENT 2).
Trafficking in Persons - To the extent applicable, the Grantee agrees to comply with, and assures the compliance of
its contractors and subcontractors with, the requirements of the subsection 106(g) of the Trafficking V ictims
Protection Act of 2000, as amended, 22 U.S.C.§ 7104(g), and with “Trafficking Persons: Grants and Cooperative
Agreements”, 2 CFR
Part 175.
ARTICLE XXIX
GRANTEE'S WARRANTIES
29.1 Grantee warrants that it has the requisite fiscal, managerial, and l egal capability to carry out the Project and
to receive and disburse Project funds. Grantee agrees that upon execution of this Agreement, Grantee will deliver
to the Grantor:
(a) a legal opinion from an attorney licensed to practice law in Illinois and authorized to represent the Grantee in
the matter of this Agreement, in the form of PART TWO ATTACHMENT 2.
(b) a certified copy of a resolution or ordinance adopted by the Grantee’s governing body that authorizes the
execution of this Agreement and identifies the person, by position, authorized to sign this Agreement and payment
requisitions, in the form of PART TWO ATTACHMENT 3.
ARTICLE XXX
SUBSTANCE AND ALCOHOL ABUSE /DRUG FREE WORKPLACE
30.1 The Grantee agrees to comply with the Illinois Drug Free Wo rkplace Act 30 ILCS 580/1 et seq., and U.S. DOT
Drug- Free Workplace Act of 1988, , 41 U.S.C. §§ 701 et seq., and U.S. DOT regulations, "Government wide
Requirements for Drug-Free Workplace (Financial Assistance)," 49 CFR Part 32, and with FTA regulations,
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“Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations,” 49 CFR Part 655, that implement 49
U.S.C. § 5331 and any other guidance pertaining to substance abuse (drugs and alcohol) that may be promulgated,
and the Grantee has signed the Drug Free Workplace Certification as part of the Grantee’s most current FTA
Certifications and Assurances which is incorporated herein by reference and is on file with the Grantor as stated in
the Grantee’s Program Specific Warranties section in PART THREE below.
30.2 If applicable, the Grantee also agrees to comply with all aspects of the anti -drug and alcohol program outlined
in the "Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations" regulation 49 CFR Part 655,
that implement 49 U.S.C. § 5331, and to require contractors and subcontractors, when applicable, to do the same.
ARTICLE XXXI
DISPUTE RESOLUTION
31.1 The Grantee shall immediately notify the Grantor of any current or prospective major dispute, breach,
default, or litigation that may affect the Government’s interest in the Project Facilities or the Government’s
administration or enforcement of federal or state laws or regulations. The Grantee agrees to obtain permission
from the Grantor before naming the Government as a p arty to litigation for any reason in any forum.
31.2 In the event of a dispute in the interpretation of the provisions of this Agreement, such dispute shall be
settled through negotiations between the Grantor and the Grantee. In the event that agreement i s not
consummated at this negotiation level, the dispute will then be referred through proper administrative channels
for a decision and ultimately, if necessary, to the Secretary of the Illinois Department of Transportation. The
Grantor shall decide all claims, questions and disputes which are referred to it regarding the interpretation,
prosecution and fulfillment of this Agreement. The Grantor's decision upon all claims, questions and disputes shall
be final and conclusive.
ARTICLE XXXII
CONTRACTS OF THE GRANTEE
32.1 The Grantee shall not execute any contract or obligate itself in any other manner with any third party with
respect to the Project, without the prior written approval by an authorized representative of the Grantor except
where expressly provided otherwise in Grantor guidelines, or where specifically approved in writing by the
Grantor. Each contract entered into by the Grantee must be approved by the Grantor prior to the Grantee
executing such contract, except as provided in Grantor guidelines.
32.2 The Grantee shall include a requirement in all Grantee contracts with third parties that the contractor
complies with the requirements of this Agreement in performing such contract, and that the contract shall be
subject to the terms and conditions of this Agreement.
ARTICLE XXXIII
THIRD PARTY CONTRACT CHANGES
33.1 After approval thereof by the Grantor, no change or modification of the scope of the work or cost thereof
shall be made to any contract of the Grantee, and no work shall commence and no costs or obligations incurred in
consequence of such change or modification except as provided in Grantor guidelines, unless such change or
modification is specifically approved in writing by the Grantor.
ARTICLE XXXIV
LABOR PROVISIONS
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34.1 General Labor Compliance - If applicable and except in a construction contract of $2,000 or less, and except in
a third party contract for supplies, materials or articles ordinarily available on the open market, the Grantee agrees
to comply with the Labor Law Compliance provisions of the current Federal Capital Grant Master Agreement
pertaining to the Project, if any, and all applicable state and federal laws and regulations including, but not limited
to, the following: laws and regulations relating to minimum wages to be paid to employees, limitations upon the
employment of minors, minimum fair wage standards for minors, payment of wages due employees, and health
and safety of employees. The Grantee also agrees to require every contractor doing construction work or
performing professional or consulting services in connection with the Project to agree to such compliance,
including compliance with the statutory requirements of the Davis-Bacon Act, Contract Work Hours and Safety
Standards Act, and Copeland “Anti-Kickback” Act.
34.2 State and Local Government Employees - The provisions of the Fair Labor Standards Act, 29 U.S.C. §§ 201 et
seq., as amended, apply to state and local government employees participating in the FTA assisted project with the
Grantee.
34.3 Employment of Illinois Workers - To the extent applicable and consistent with federal law, the Grantee agrees
to include in all third party contracts the applicable provisions of the Employment of Illinois Workers on Public
Works Act, 30 ILCS 570.
34.4 Third Party Contracts - The Grantee agrees to include any applicable requirements of this Labor Provisions
section in each contract and subcontract involving transit operations financed in whole or in part with federal
assistance provided by FTA.
34.5 Nonconstruction Contracts - Pursuant to Department of Labor regulations, "Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction (also Labor Standards Provisions
Applicable to Nonconstruction Contracts Subject to the Contract Work Hours and Safety Standards Act)," 29 CFR
Part 5, the following provisions shall be incorporated in all nonconstruction contracts of $2,500 let by the Grantee
in carrying out the Project:
(a) Contract Work Hours and Safety Standards - The requirements of the clauses contained in 29 CFR Part 5.5(b)
are applicable to any contract subject to the overtime provisions of the Contract Work Hours and Safety Standards
Act, as amended, 40 U.S.C. §§ 3701 et seq., and not to any of the other statutes cit ed in 29 CFR Part 5.1. The
contractor or subcontractor shall maintain payrolls and basic payroll records during the course of the work and
shall preserve them for a period of three years from the completion of the contract for all laborers and mechanics,
including guards and watchmen, working on the contract. Such records shall contain the name and address of each
such employee, social security number, correct classification, hourly rates of wages paid, daily and weekly number
of hours worked, deduction made, and actual wages paid. The records to be maintained under this clause shall be
made available by the contractor or subcontractor for inspection, copying, or transcription by authorized
representatives of the FTA, U.S. Department of
Transportation, or the Department of Labor, and the contractor or subcontractor will permit such representatives
to interview employees during working hours on the job.
(b) Nonconstruction Subcontracts - The contractor or subcontractor shall insert in any subcontract the clau ses set
forth in 29 CFR Part 5.5(b), and also a clause requiring the subcontractors to include these clauses in any lower tier
subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier
subcontractor with the clauses set forth in 29 CFR Part 5.5(b) involving overtime pay, unpaid wages and
withholding for unpaid wages.
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ARTICLE XXXV
CIVIL RIGHTS
35.1. Federal Nondiscrimination - The Grantee agrees to comply with, and assure the compliance by its third party
contractors and subcontractors under this Project, with all requirements of Federal nondiscrimination laws
including but not limited to: Title VI of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d et seq.; Section 303 of the
Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102; Section 202 of the Americans with Disabilities Act of
1990, 42 U.S.C. §§ 12132 et seq.; Federal Transit Law at 49 U.S.C. § 5332, and U.S. DOT regulations,
"Nondiscrimination in Federally-Assisted Programs of the Department of Transportation -- Effectuation of Title VI
of the Civil Rights Act, " 49 CFR Part 21; and FTA Circular 4702.1B, “Title VI Requirements and Guidelines for
Federal Transit Administration Recipients”, October 1, 2012.
35.2. Federal Equal Employment Opportunity - The following requirements apply to the Project and the Grantee
agrees to include these requirements in each contract and subcontract financed in whole or in part with federal
assistance provided by FTA:
(a) General Requirements – The Grantee agrees as follows:
(i) Discrimination Prohibited - In accordance with 42 U.S.C. § 2000e, 49 U.S.C. § 5332, the Grantee agrees to
comply with any applicable federal statutes, executive orders, regulations, and federal policies including, but not
limited to the U.S. Department of Labor regulations, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor,” 41 CFR Part 60 et seq., (which implement E.O. No. 11246, “Equal
Employment Opportunity,” as amended by E.O. No. 11375, “Amending E.O. No. 11246 Relating to Equal
Employment Opportunity”) that may in the future affect construction activities undertaken in the course of this
Project. The Grantee agrees to take affirmative action to ensure that applicants are employed, and th at employees
are treated during their employment, without regard to race, color, creed, sex, age or national origin. Such action
shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of compensation; and selection for
training, including apprenticeship. In addition, the Grantee agrees to comply with any implementing requirements
FTA may issue.
(ii) EEO Program Incorporated by Reference - If the Grantee is required to submit and obtain approval of its EEO
program, that EEO program approved by the Government is incorporated by reference and made part of this
Agreement. Failure by the Grantee to carry out the terms of that EEO program shall be treated as a violation of
this Agreement. Upon notification of its failure to carry out the approved EEO program, the Government may
impose such remedies as it considers appropriate, including termination of financial assistance, or other measures
that may affect the Grantee’s eligibility to obtain future financial assistance in transportation projects.
(b) Age - In accordance with 49 U.S.C. § 5332, the Grantee agrees to refrain from discrimination against present
and prospective employees for reasons of age. The Grantee further agrees to comply with the applicable
requirements of the Age Discrimination Act of l975, as amended, 42 U.S.C. §§ 6101 et seq., with U.S. Health and
Human Services regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Financial
Assistance, “ 45 CFR Part 90, and with The Age Discrimination in Employment Act (ADEA), 29 U.S.C. Sections 621
through 634 and with U.S. Equal Employment. Opportunity Commission regulations, “Age Discriminati on in
Employment Act,” 29 CFR Part 1625.
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(c) Disabilities - In accordance with 42 U.S.C. Section 12112, the Grantee agrees that it will comply with the
requirements of 29 CFR Part 1630, pertaining to the employment of persons with disabilities. In additio n, the
Grantee agrees to comply with any implementing regulations FTA may issue.
(d) Sex - In accordance with Title IX of the Educational Amendments of l972, as amended, 20 U.S.C. §§ 1681 et seq.,
and with implementing federal regulations that prohibit discrimination on the basis of sex that may be applicable
the Grantee agrees to comply with prohibitions against discrimination on the basis of sex, and any federal
regulations that may be promulgated.
(e) Language Proficiency - In accordance with Executive Order No. 13166, the Grantee agrees to comply with the
applicable provisions of said Executive Order “Improving Access to Services for Persons with Limited English
Proficiency”, 42 U.S.C. Section 2000d-1 note and with the provisions of U.S. DOT Notice, “DOT Policy Guidance
Concerning Recipient’s Responsibilities to Limited English Proficiency Persons,” 70 Fed. Reg. 74087, December 14,
2005
ARTICLE XXXVI
Illinois Human Rights Act
36.1. The Grantee shall comply with the "Equal Employment Opportunity Clause" required by the Illinois
Department of Human Rights. It is understood that the term “contractor” shall also mean “Grantee.” The Equal
Employment Opportunity Clause reads as follows and shall apply to the Project:
In the event of the Grantee’s non-compliance with any provisions of the Illinois Equal Employment Opportunity
Clause, the Illinois Human Rights Act Rules and Regulations of the Illinois Department of Human Rights (hereinafter
”DOHR”), the Grantee may be declared ineligible for future contracts or subcontracts with the State of Illinois or
any of its political subdivisions or municipal corporations, and the Agreement may be canceled or voided in whole
or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or
regulation. During the performance of this Agreement, the Grantee agrees as follows:
(a) That it will not discriminate against any employee or applicant for employment because of race, color, religion,
sex, national origin, ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge
from military service; and further that it will examine all job classifications to determine if minority persons or
women are underutilized and will take appropriate affirmative action to rectify any such underutilization.
(b) That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine
the availability (in accordance with the DOHR's Rules and Regulations) of minorities and wome n in the area(s) from
which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a
way that minorities and women are not underutilized.
(c) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all
applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national
origin or ancestry, physical or mental handicap unrelated to ability, or an unfavorab le discharge from military
service.
(d) That it will send to each labor organization or representative of workers with which it has or is bound by a
collective bargaining or other agreement or understanding, a notice advising such labor organizations or
representative of the Grantee's obligations under the Illinois Human Rights Act. and the DOHR's Rules and
Regulations. If any such labor organization or representative fails or refuses to cooperate with the Grantee in its
efforts to comply with such Act and Rules and Regulations, the Grantee will promptly notify the DOHR and the
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contracting agency and will recruit employees from other sources when necessary to fulfill its obligations
thereunder.
(e) That it will submit reports as required by the DOHR's Rules and Regulations, furnish all relev ant information as
may from time to time be requested by the DOHR or the contracting agency, and in all respects comply with the
Illinois Human Rights Act and the DOHR's Rules and Regulations.
(f) That it will permit access to all relevant books, records, accounts, and work sites by personnel of the contracting
agency and the DOHR for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and
the DOHR's Rules and Regulations.
(g) That it will include verbatim or by reference the provisions of this Civil Rights section in every contract and
subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such
provisions will be binding upon such subcontractor. In the same manner as with other provisions of this
agreement/contract, the Grantee will be liable for compliance with applicable provisions of this clause by such
contractors and subcontractors; and further it will promptly notify the contracting agency and the DOHR in the
event any contractor or subcontractor fails or refuses to comply therewith. In addition, the Grantee will not utilize
any contractor or subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or
subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.
(h) In addition, Grantee is subject to the Illinois Human Rights Act, 775 ILCS 5/1 -101, which prohibits discrimination
against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of
protection status, marital status, physical or mental disability, military status, sexual orientation, or unfavorable
discharge from military service in connection with the availability of public accommodations.
ARTICLE XXXVII
Sexual Harassment
37.1. The Grantee will have written sexual harassment policies that shall include, at a minimum, the following
information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment, und er state law; (iii) a
description of sexual harassment, utilizing examples; (iv) the Grantee's internal complaint process including
penalties; (v) the legal recourse, investigative, and complaint process available through the Department of Human
Rights and the Human Rights Commission; (vi) directions on how to contact the Department and Commission; and
(vii) protection against retaliation as provided by Section 6-101 of the Illinois Human Rights Act. A copy of the
policies shall be provided to the Grantor upon request.
ARTICLE XXXVIII
Disadvantaged Business Enterprise (“DBE”)
38.1. To the extent required by federal law, regulation, or directive, the Grantor encourages all of its grantees to
make a good-faith effort to contract with DBEs. Grantees agree to facilitate participation of Disadvantaged
Business Enterprises (DBE) as follows:
(a) The Grantee agrees to comply with Section 1101 of FAST Act, 23 U.S.C. § 101 note, and U.S. DOT regulations,
“Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance
Programs,” 49 CFR Part 26, including any amendments thereto that may be issued during the term of this
Agreement.
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(b) The Grantee agrees that it shall not discriminate on the basis of race, color, national orig in, or sex in the award
and performance of any contract or agreement awarded by Grantee under this Agreement. The Grantee shall
carry out applicable requirements of 49 CFR Part 26 in the award and administration of any contract awarded by
Grantee under this Agreement. The Grantee agrees to take all necessary and reasonable steps under 49 CFR Part
26 to ensure that eligible DBE’s have the maximum feasible opportunity to participate in U.S. DOT assisted
contracts.
The Grantee DBE program, if required by 49 CFR Part 26 and as approved by U.S. DOT is incorporated by reference
in this Agreement. Implementation of this program is a legal obligation, and failure to carry out its terms shall be
treated as a violation of this Agreement. Upon notification to the Gra ntee of its failure to carry out its approved
program, U.S. DOT may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases,
refer the matter for enforcement under 18 U.S.C. § 1001, and/or the Program Fraud Civil Remedies Act, 3 1 U.S.C.
§§ 3801 et seq.
(c) The Grantee agrees to include the following clauses in all agreements between the Grantee and third parties
funded in whole or in part with Government assistance:
((i) “The (contractor or subcontractor) shall not discriminate on the basis of race, color, national origin, or sex in
the performance of this (contract or agreement). The (contractor or subcontractor) shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration this (contract or agreement ). Failure by the
(contractor, or subcontractor) to carry out these requirements is a material breach of the (contract or
agreements), that may result in the termination of this (contract or agreement) or such other remedy as the
(Grantee) deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the contractor from future bidding as non -responsible. 49 C.F.R. § 26.13(b).”
(d) “The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance
of its contract no later than 14 days from the receipt of each payment the prime contractor receives from (the
Grantee). Any delay or postponement of payment from the above referenced time frame may occur only for good
cause following written approval of (the Grantee).”
ARTICLE XXXIX
Disabilities
39.1. Americans with Disabilities Act (ADA) - The Grantee shall comply with all applicable state and federal
requirements under the ADA.
39.2. Access Requirements for Individuals with Disabilities - The Grantee agrees to comply with 49 U.S.C. Section
5301(d); the Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. §§ 12101 et seq.; § 504 of the Rehabilitation
Act of 1973, as amended, 29 U.S.C. § 794, Architectural Barriers Act of 1968, as amended, 42 U.S.C. §§ 4151, et
seq.; and the following regulations and any amendments thereto:
(a) U.S. DOT regulations, "Transportation Services for Individuals with Disabilities (ADA)," 49 CFR Part 37.
(b) U.S. DOT regulations, "Nondiscrimination on the Basis of Handicap in Programs and Activities Receiving or
Benefiting from Federal Financial Assistance," 49 CFR Part 27;
(c) U.S. DOT regulations, "Americans with Disabilities (ADA) Accessibility Specifications for Transportation
Vehicles." 36 CFR Part 1192 and 49 CFR Part 38;
(d) U.S. Department of Justice (DOJ) regulations, "Nondiscrimination on the Basis of Disability in State and Local
Government Services," 28 CFR Part 35;
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(e) U.S. DOJ regulations, "Nondiscrimination on the Basis of Disability by Public Accommodations and in
Commercial Facilities," 28 CFR Part 36;
(f) U.S. General Services Administration regulations, "Accommodations for the Physically Handicapped," 41 CFR
Subpart 101-19.
(g) U.S. Equal Employment Opportunity Commission (EEOC) “Regulations to Implement the Equal Employment
Provisions of the ADA,” 29 CFR Part 1630;
(h) U.S. Federal Communications Commission regulations, "Telecommunications Relay Services and R elated
Customer Premises Equipment for the Persons with Disabilities," 47 CFR Part 64, Subpart F;
(i) FTA regulations, "Transportation for Elderly and Handicapped Persons," 49 CFR Part 609;
(j) U.S. Architectural and Transportation Barriers Compliance Board (ATBCB) regulations, 36 CFR Part 1194;
39.3. Over-the-Road Accessibility Program (OTRB) – The Grantee agrees to comply with the requirements of § 3038
of TEA-21, as amended by § 3007 of FAST ACT, 49 U.S.C. § 5310 note. The Grantee also agrees to comply with U.S.
DOT regulations, “Transportation Services for Individuals with Disabilities (ADA),” 49 CFR Part 37, Subpart H, and
with joint U.S. ATBCB/U.S. DOT regulations, “Americans with Disabilities Accessibility Specifications for
Transportation Vehicles,” 35 CFR Part 1192 and 49 CFR Part 38.
ARTICLE XL
Confidentiality - Drug or Alcohol Abuse
40.1. To the extent applicable, the Grantee agrees to comply with the confidentiality and other civil rights
provisions of the Drug Abuse Office and Treatment Act of l972, as amended, 21 U.S.C. §§ 1101 et seq., the
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, And Rehabilitation Act of l970, as amended,
42 U.S.C. §§ 4541 et seq., and the Public Health Service Act of l912, 42 U.S.C. §§ 201 et seq., and any amendments
thereto.
ARTICLE XLI
Transportation Infrastructure Finance and Innovation Act
41.1. The Grantee agrees to comply with the requirements of the Transportation Infrastructure Finance and
Innovation Act (TIFIA), with regard to any TIFIA funds received by the Grantee.
The Grantee also agrees to include the requirements of this Civil Rights section in each applicable contract,
subcontract, or agreement financed in whole or in part with federal assistance.
ARTICLE XLII
INTELLECTUAL PROPERTY
42.1. Patent Rights
(a) In accordance with 37 CFR Part 401, if any invention, improvement, or discovery of the Grantee or any of its
third party contractors is conceived or first actually reduced to practice in the course of or under this Project, and
that invention, improvement, or discovery is patentable under the laws of the United States of America or any
foreign country, the Grantee agrees to notify the Grantor and FTA immediately and provide a detailed report. The
rights and responsibilities of the Grantee, third party contractors and the Government with respect to such
invention, improvement, or discovery will be determined in accordance with applicable state and federal laws,
regulations, policies, and any waiver thereof.
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(b) The Grantee agrees to include this Intellectual Property section in its third-party contracts for planning,
research, studies, development, or demonstration under this Project.
42.2 Rights in Data and Copyrights
(a) The term "subject data" used in this section means recorded information, whether or not copyrighted, that is
delivered or specified to be delivered under this Agreement. The term includes graphic or pictorial delineation in
media such as drawings or photographs; text in specifications or related performance or design-type documents;
machine forms such as punched cards, magnetic tape, or computer memory printouts; and information retained in
computer memory. Examples include, but are not limited to: computer software, engineering drawings and
associated lists, specifications, standards, process sheets, manuals, technical reports, catalog item identifications,
and related information. The term does not include financial reports, cost analyses, and similar information
incidental to project administration.
(b) The following restrictions apply to all subject data first produced in the performance of this Agreement:
(i) Except for its own internal use, the Grantee may not publish or reproduce subject data in whole or in part, or in
any manner or form, nor may the Grantee authorize others to do so, without the written consent of the
Government, until such time as the Government may have either released or approved the release of such data to
the public; this restriction on publication, however, does not apply to agre ements with academic institutions.
(ii) The Government reserves a royalty-free non-exclusive and irrevocable license to reproduce, publish or
otherwise use, and to authorize others to use, for federal and state Government purposes:
1) Any subject data developed under a grant, cooperative agreement, sub -grant, sub- agreement, or third party
contract, irrespective of whether or not a copyright has been obtained; and
2) Any rights of copyright to which a grantee or a third party contractor purchases owner ship with federal or state
assistance.
42.3. When the Government provides assistance to a grantee for a Project involving planning, research,
development, or a demonstration, it is generally FTA’s and the Grantor’s intent to increase the body of mass
transportation knowledge, rather than to limit the benefits of the Project to those parties that have participated
therein. Therefore, unless FTA or the Grantor determines otherwise, the Grantee of Government assistance to
support planning, research, or development, or a demonstration project financed under Administrative Code Title
92, Chapter I, Subchapter h, Part 651as amended, understands and agrees that, in addition to the rights set forth in
subparagraph 42.2(b) of this Patent Rights section, the Government may make available to the Grantee and/or any
third party contractor, or third party subcontractor, either the Government’s license in the copyright to the subject
data derived under this Agreement or a copy of the subject data first produced under thi s Agreement. In the event
that such a Project, which is the subject of this
Agreement, is not completed for any reason whatsoever, all data developed under that Project shall become data
as defined in subparagraph 42.2(a) of this Patent Rights section and shall be delivered as the Government may
direct. This subsection, however, does not apply to adaptations of automatic data processing equipment or
programs for the Grantee's use, which costs are financed in whole or in part with Government assistance for
transportation capital projects.
42.4. Unless prohibited by state law, the Grantee agrees to indemnify, save and hold harmless the Government,
their officers, agents, and employees acting within the scope of their official duties, against any liability, in cluding
costs and expenses, resulting from any willful or intentional violation by the Grantee of proprietary rights,
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copyrights, or right of privacy, arising out of the publication, translation, reproduction, delivery, use, or disposition
of any data furnished under this Agreement. However, the Grantee shall not be required to indemnify the
Government for any such liability arising out of the wrongful acts of employees or agents of the Government.
42.5. Nothing contained in this Patent Rights section pertaining to rights in data shall imply a license to the
Government under any patent or be construed as affecting the scope of any license or other right otherwise
granted to the Grantor and FTA under any patent.
42.6. The requirements of subparagraphs 42.2(b), 42.3, and 42.4 of this Patent Rights section do not apply to
material furnished to the Grantee by the Government and incorporated in the work carried out under the
Agreement; provided that such incorporated material is identified by the Grantee at the time of delivery of such
work.
42.7. Unless the Government determines otherwise, the Grantee agrees to include the requirements of
subparagraphs 42.2(a) through 42.6 of this Patent Rights section in its third-party contracts for planning, research,
studies, development, or demonstration under this Project.
42.8. The Grantee understands and agrees that data and information submitted to the Government may be
required to be made available under the Freedom of Information Act or other federal statutes in acco rdance with
49 CFR Part 19.36(d), or by subsequent laws or regulations.
42.9. Export Control – The Grantee agrees that it will not export any technical information to any countries or
foreign persons without first obtaining the necessary licenses as required by export control regulations.
ARTICLE XLIII
SEAT BELT USE
43.1. To the extent required by the Illinois Mandatory Seatbelt Law (625 ILCS 5/12 -603.1 et seq.), the Grantee shall
establish a safety belt use policy requiring employees to use the appropr iate occupant restraint protection devices
as provided in the vehicle being driven while on official business. A copy of the safety belt policy shall be provided
to the Grantor upon request. In addition, the Grantee shall require each driver or passenger o f a motor vehicle,
used pursuant to this Grant and operated on a street or highway in Illinois, to wear a properly adjusted and
fastened seat safety belt, unless exempted pursuant to such statute.
ARTICLE XLIV
ENVIRONMENTAL REQUIREMENTS
44.1. The Grantee recognizes that many federal and state statutes imposing environmental, resource conservation,
and energy requirements may apply to the Project including: the National Environmental Policy Act of 1969
(NEPA), as amended, 42 U.S.C. §§ 4321 through 4335; the Clean Air Act (CAA), as amended, 42 U.S.C. §§ 7401
through 7671q and scattered sections of Title 29 United States Code; the Clean Water Act (CWA), as amended, 42
U.S.C. §§ 6901 through 6992k; the Comprehensive Environmental Response, Compensation, and Liability Act
(CERCLA), as amended, 42 U.S.C. §§ 9601 through 9675, as well as environmental provisions within Title 23, United
States Code, and 49 U.S.C. Chapter 53. Accordingly, the Grantee agrees to adhere to, and agrees to impose on its
third party contractors, any such federal and state requirements as the Government may now or in the future
promulgate. The Grantee expressly understands that the following list may not set forth all federal environmental
requirements applicable to the Grantee and the Project, however the Grantee agrees, minimally, as follows:
((a) Environmental Protection - To the extent applicable, the Grantee agrees to comply with: the National
Environmental Policy Act of 1969, as amended, 42 U.S.C. §§ 4321 et seq.; Section 14 of the Federal Transit Act, as
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amended, , 49 U.S.C. App. Section 1610; the Council on Environmental Quality regulations, 40 CFR Parts 1500 et
seq.; and the joint FHWA/FTA regulations, "Environmental Impact and Related Procedures," 23 CFR Part 771 and
49 CFR Part 622, and subsequent federal environmental protection regulations that may be promulgated. As a
result of enactment of 23 U.S.C. §§ 139 and 326, as well as to amendments to 23 U.S.C. § 138, environmental
decision-making requirements imposed on FTA projects to be implemented consistent with the joint FHWA/FTA
document, “Interim Guidance for Implementing Key SAFETEA-LU. Provisions on Planning, Environment, and Air
Quality for Joint FHWA/FTA Authorities,” dated September 2, 2005, and any subsequent applicable fe deral
directives that may be issued, except to the extent that FTA determines otherwise in writing.
(b) Air Quality – To the extent applicable, the Grantee agrees to comply with all applicable federal laws,
regulations, and directives implementing the Clean Air Act (CAA), as amended, 42 U.S.C. §§ 7401 through 7671q,
and:
(i) The Grantee agrees to comply with applicable requirements of section 176(c) of the CAA, 42 U.S.C. § 7506(c),
consistent with the joint FHWA/FTA document, “Interim Guidance for Implementing Key SAFETEA-LU Provisions on
Planning, Environment, and Air Quality for Joint FHWA/FTA Authorities,” dated September 2, 2005, and any
subsequent applicable federal directives that may be issued; with U.S. EPA regulations, "Conformity to State or
Federal Implementation Plans of Transportation Plans, Programs, and Projects Developed, Funded or Approved
Under Title 23 U.S.C. or the Federal Transit Act," 40 CFR Part 51, Subpart T; and "Determining Conformity of
Federal Actions to State or Federal Implementation Plans," 40 CFR Part 93 and any subsequent federal conformity
regulations that may be promulgated. To support the requisite air quality conformity finding for the Project, the
Grantee agrees to implement each air quality mitigation or control measur e incorporated in the Project. The
Grantee further agrees that any Project identified in an applicable State Implementation Plan (SIP) as a
Transportation Control Measure, will be wholly consistent with the design concept and scope of the Project set
forth in the SIP.
(ii) In the event the Grantee is an operator of large public transportation bus fleets, then the Grantee agrees to
comply with the following U.S. EPA regulations to the extent they apply to the Project: "Control of Air Pollution
from Mobile Sources," 40 CFR Part 85; "Control of Air Pollution from New and In -Use Motor Vehicles and New and
In-Use Motor Vehicle Engines," 40 CFR Part 86, and "Fuel Economy of Motor Vehicles," 40 CFR Part 600.
(iii) The Grantee also agrees to comply with the notification of violating facilities provisions of Executive Order No.
11738, “Administration of the Clean Air Act and the Federal Water Pollution Control Act with Respect to Federal
Contracts, Grants, or Loans,” 42 U.S.C. §7606 note.
44.2 Use of Public Lands – To the extent applicable, the Grantee agrees that in implementing its Project, it will not
use any publicly owned land from a park, recreation area, or wildlife or water fowl refuge of national, state, or
local significance as determined by the federal, state, or local officials having jurisdiction thereof, or any land from
an historic site of national, state, or local significance may be used for the Project unless the federal Government
makes the findings required by 49 U.S.C.
Section 303(b) and 303(c). The Grantee also agrees to comply with joint FHWA/FTA regulations, “Parks, Recreation
Areas, Wildlife and Waterfowl Refuges, and Historic Sites,” 23 CFR Part 774, and referenced in 49 CFR Part 622.
44.3 Wild and Scenic Rivers - To the extent applicable, the Grantee and its contractors and subcontractors shall
comply with the Wild and Scenic Rivers Act of l968, as amended, 15 U.S.C. §§ 1271 through 1287, relating to
protecting components of the national wild and scenic rivers system; and to the extent applicable, to comply with
U.S. Forest Service regulations, “Wild and Scenic Rivers,” 36 CFR Part 297, and with U.S. Bureau of Land
Management regulations, “Management Areas,” 43 CFR Part 8350.
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44.4 Coastal Zone Management - To the extent applicable, the Grantee agrees to assure Project consistency with
the approved State management program developed under the Coastal Zone Management Act of l972, as
amended, 16 U.S.C. §§ 1451 et seq.
44.5 Wetlands - To the extent applicable, the Grantee and its contractors and subcontractors shall comply with the
protections for wetlands in accordance with Executive Order No. 11990, as amended, “Protection of Wetlands”, 42
U.S.C. §4321 note.
44.6 Floodplains - To the extent applicable, the Grantee and its contractors and subcon tractors shall comply with
the flood hazards protections in floodplains in accordance with Executive Order No. 11988, as amended,
“Floodplain Management,” 42 U.S.C. § 4321 note.
44.7 Endangered Species and Fisheries Conservation - To the extent applicable, the Grantee and its contractors
and subcontractors shall comply with the protections for endangered species in accordance with the Endangered
Species Act of 1973, as amended, 16 U.S.C. §§ 1531 through 1544, and the Magnuson Stevens Fisheries
Conservation Act, as amended, 16 U.S.C. §§ 1801 et seq.
44.8 Historic Preservation - To the extent applicable, the Grantee agrees to assist the Government to comply with
Section 106 of the National Historic Preservation Act, 16 U.S.C. § 470f, Executive Order No. 11593, “Protection and
Enhancement of the Cultural Environment”, 16 U.S.C. § 470 note; and the Archaeological and Historic Preservation
Act of 1974, as amended, 16 U.S.C. §§ 469a through 469cinvolving historic and archaeological preservation.
44.9 Mitigation of Adverse Environmental Effects - Should the proposed Project cause adverse environmental
effects, the Grantee agrees to take all reasonable steps to minimize such effects pursuant to 49 U.S.C. § 5324(b),,
all other applicable statutes, and the procedures set forth in 23 CFR Part 771 and 49 CFR Part 622.
44.10 Energy Conservation - To the extent applicable, the Grantee and its third -party contractors at all tiers shall
comply with mandatory standards and policies relating to energy efficiency that are con tained in applicable state
energy conservation plans issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. §§ 6321 et
seq. In addition, to the extent applicable, the Grantee agrees to perform an energy assessment for any building
constructed, reconstructed or modified with federal funds, as provided in “Requirements for Energy Assessments,”
49 CFR Part 622, Subpart C.
444.11 Clean Water and Safe Drinking Water - For all contracts and subcontracts exceeding $100,000, the Grantee
agrees to comply with all applicable standards, orders or regulations issued pursuant to 33 U.S.C. Section 1251 et
seq. The Grantee also agrees to protect underground sources of drinking water, as provided in the Safe Drinking
Water Act of 1974, as amended, 42 U.S.C. §§ 300f through 300j-6.
44.12 Environmental Justice - To the extent applicable, the Grantee and its contractors and subcontractors shall
comply with the policies of Executive Order No. 12898, “Federal Actions to Address Environmental Justice in
Minority Populations and Low-income Populations,” 42 U.S.C. § 4321 note.
44.13 Clean Fuels - To the extent applicable, the Grantee and its contractors and subcontractors agree to comply
with the requirements of 49 CFR § 5308, and with the provisions of 49 U.S.C. § 530.7 and with FTA regulations,
“Clean Fuels Grant Program”, 49 CFR Part 624.
44.14 Indian Sacred Site - To the extent applicable, the Grantee agrees to facilitate compliance with the
preservation of places and objects of religious importance to American Indians, Eskimos, Aleuts, and Native
Hawaiians, in compliance with the American Indian Religious Freedom Act, 42 U.S.C. § 1996, and with Executive
Order No. 13007, “Indian Sacred Sites,” 42 U.S.C. § 1996 note.
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44.15 Job Access and Reverse Commute Formula Grant Program - To the extent applicable, the Grantee agrees to
comply with the requirements of 49 U.S.C. § 5316, and applicable provisions of 49 U.S.C.
§ 5307, and FTA Circular 9050.1, “The Job Access and Reverse Commute Program Guidance and Applicat ions
Instructions,” including any revisions thereto.
ARTICLE XLV
PRIVACY
45.1 Should the Grantee, or any of its third party contractors, or their employees, administer or control any system
of records on behalf of the Government, the Privacy Act of 1974 (5 U.S.C. § 552a) and the Data Processing
Confidentiality Act (30 ILCS 585) imposes information restrictions on the party managing the system of records,
and the Grantee and its third party contractors shall protect said information in accordance with the requirements
of these Acts.
ARTICLE XLVI
PROTECTION OF SENSITIVE SECURITY INFORMATION
46.1 To the extent applicable, the Grantee agrees to comply with 49 U.S.C. § 40119(b), with implementing
“Protection of Sensitive Security Information’, 49 CFR Part 15, with 49 U.S.C. § 114(S) and “Protection of Sensitive
Security Information”, 49 CFR Part 1520, and any other implementing regulations, requirements or guidelines that
the federal government may issue.
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PART TWO ATTACHMENT 1
CERTIFICATION AND RESTRICTIONS ON LOBBYING
(for federal funding > $100,000)
I,________________________________________________________________________ -'hereby certify
(Name and title of official)
On behalf of________City of Galesburg_________________________________ that:
(Name of Grantee)
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to a ny person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal
contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant,
loan, or cooperative agreement.
If any funds other than federal appropriated funds have been paid or will be paid to any person influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con nection with the federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
The undersigned shall require that the language of this certification be included in the award documents for all
sub-awards at all tiers (including sub-contracts, sub-grants and contracts under grants, loans, and cooperative
agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by 31 U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the
required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
The undersigned certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on
or with this certification and understands that the provisions of 31 U.S.C. Section 3801, et seq., are applicable
thereto.
Name of Grantee __City of Galesburg________________________________________________
Type or print name ______________________________________________________________
Signature of authorized representative____________________________________Date
State Grant Number___OP-22-13-FED_________
Authorize_Name
Authorize_Name
Authorize_Date Authorize_Sign
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Attorney_Name
Attorney_Sign
Attorney_Name
Attorney_Date
PART TWO ATTACHMENT 2
OPINION OF COUNSEL
I, __________________________________________the undersigned, am an attorney, licensed by and duly
admitted to practice law in the State of Illinois and am counsel and attorney for City of Galesburg (“Grantee”). In
this capacity, my opinion has been requested concerning the eligibility of City of Galesburg for grant assistance
under the provisions of 49 U.S.C. § 5311 (“Section 5311”). I have also reviewed the Section 5311 Operating
Assistance Grant Agreement, Grant No _OP-22-13-FED, ("Agreement") tendered by the State of Illinois ("State") to
the Grantee. I hereby advise as follows:
1. The Grantee is an eligible “Subrecipient” as defined in Section 5311.
2. There are no provisions in the Grantee’s charter or by-laws or in the laws or rules of the State, the United States
of America, or any unit of local of government that preclude or prohibit the Grantee from entering into the
Agreement.
3. The Grantee is fully empowered and authorized to enter into the Agreement and that Agreement, when
executed by both parties, will be legally binding upon the Grantee and its successors and assigns.
4. I have no knowledge of any pending or threatened litigation, in either Federal or State courts which would
adversely affect this application, or which seeks to prohibit the Grantee from contracting with the State for the
purpose of receiving a State operating assistance grant.
Based upon the foregoing, I am of the opinion that the Grantee is an eligible Subrecipient under the provisions of
Section 5311, and that it is fully empowered and authorized to enter into this Agreement and to accept the grant
from the State.
Signature: ___________________________________
(Attorney’s Name)______________________________
Attorney for: __________City of Galesburg_________________
Date: ___________________________
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PART TWO ATTACHMENT 3
RESOLUTION AUTHORIZING EXECUTION AND AMENDMENT OF FEDERAL 5311 GRANT AGREEMENT
WHEREAS, the provision of public transit service is essential to the transportation of persons in the non- urbanized
area; and
WHEREAS, 49 U.S.C. § 5311 (“Section 5311”), makes funds available to the State of Illinois to help offset certain
operating deficits and administrative expenses of a system providing public transit service in non-urbanized areas;
and
WHEREAS, the State of Illinois, acting by and through the Illinois Department of Transportation, is authorized by 30
ILCS 740/3-1 et seq. to provide the Section 5311 grant; and
WHEREAS, grants for said funds will impose certain obligations upon the recipient, including the provision by it of
the local share of funds necessary to cover costs not covered by funds provided under Section 5311.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF __________City of Galesburg________:
Section 1. That an application be made to the Office of Intermodal Project Implementation, Department of
Transportation, State of Illinois, for a financial assistance grant under Section 5311 for fiscal year 202 2 for the
purpose of off-setting a portion of the Public Transportation Program operating deficits of _______City of
Galesburg____________ (Name of Applicant).
Section 2. That while participating in said operating assistance program the _______City of Galesburg__________
will provide all required local matching funds.
Section 3. That the ___ ____________(Title of Certifying Officer) is hereby authorized and directed to
execute and file on behalf of _________City of Galesburg____________ such application.
Section 4. That the ___ ____________(Title of Certifying Officer) is authorized to furnish such additional
information as may be required by the Office of Intermodal Project Implementation and th e Federal Transit
Administration in connection with the aforesaid application for said grant.
Section 5. That ___ ____________(Title of Certifying Officer) is hereby authorized and directed to execute
and file on behalf of ________City of Galesburg_________ Section 5311 Grant Agreement (“Agreement”) with the
Illinois Department of Transportation, and amend such Agreement, if necessary, in order to obtain grant assistance
under the provisions of Section 5311 for fiscal year 2022.
Section 6. That the ______________________________is hereby authorized to provide such information and to
file such documents as may be required to perform the Agreement and to receive the grant for fiscal year 202 2.
PRESENTED and ADOPTED this ________ day of ___________ , 202__
________________________________________________________________________________
(Signature of Authorized Official) (Attest)
________________________________________________________________________________
(Title) (Date)
Authorize_Title
Authorize_Title
Authorize_Title
Authorize_Title
Authorize_Sign
Authorize_Title Authorize_Date
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Authoriz
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PART THREE – THE PROJECT-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE and the Grantor-Specific Terms in PART TWO, the Grantor
has the following additional requirements for this Project:
ARTICLE XLVII
DEFINITIONS
47.1 As used in this Agreement:
A. "Contractor” or “Third Party contractor” means or refers to a vendor or contractor retained by the Grantee in
connection with the performance of the Project, and paid or financed, in whole or in part, with funds received by
the Grantee in connection with this Agreement.
B. “FHWA” means the Federal Highway Administration of the United States Department of Transportatio n.
C. "FTA" means the Federal Transit Administration of the United States Department of Transportation. Any
reference in any law, map, regulation, document, paper, or other record of the United States to the Urban Mass
Transportation Administration shall be deemed a reference to the Federal Transit Administration.
D. "Government" means both the government of the United States of America and/or the State of Illinois.
E. “Non-Metro”, “Non-Urbanized” refer synonymously to any area outside an urbanized area with a population of
less than 50,000 inhabitants, as defined by the U.S. Bureau of the Census.
F. “Project” means the mass transportation project for which grant funds are to be used by the Grantee pursuant
to this Agreement, as described in Grantee’s final approved application.
G. "Project Costs" means the sum of eligible costs incurred in performing the work on the Project, including work
done by the Grantee, less proceeds from sale of scrap and replaced assets.
H. “Project Facilities” means any asset, including but not limited to fixed facilities, rolling stock, equipment, real
property, and office furniture, purchased with funds paid to the Grantee pursuant to this Agreement.
I. “Section 5311” refers to the “Formula Grants for Rural Areas” section of the Federal Transit Act of 1992, as
amended. See 49 U.S.C. Section 5311. “Section 5311” may also include subsection 5311(f) involving “Intercity Bus
Transportation.” See 49 U.S.C. Section 5311(f).
J. "U.S. DOT" means the United States Department of Transportation.
ARTICLE XLVIII
PROJECT SCOPE
48.1 The Grantee agrees to provide, or cause to be provided through its contractor(s), the public transportation
services described in the Grantee's final approved application and the service plan on file at the Grantor 's offices
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and subsequent submittals, information, and documentation, provided by the Grantee in support thereof, all as
approved by Grantor representatives. The Grantee's application and service plan are incorporated into this
Agreement by reference.
ARTICLE XLIX
FEDERAL AWARD INDENTIFICATION NUMBER (FAIN)
49.1 Part One, Section 1.3 identifies the Federal Award Identification Number(s) (FAIN) relevant to this Agreement.
In some instances, FTA assigns a temporary FAIN which may be referenced in Section 1.3. In the event that FTA has
assigned a temporary FAIN and then assigns a permanent FAIN after this Agreement has been executed, the
Grantor will notify the Grantee of the new permanent FAIN.
ARTICLE L
PROJECT BUDGET
ARTICLE LI The Uniform Budget is attached as PART THREE ATTACHMENT 1.
51.1 The Grantor will fund up to 100% of eligible operating deficit incurred by the Grantee (and/or Grantee’s
contractor) during the Term to reimburse the Grantee for the provision of public transportation and intercity bus
service, as approved by the Grantor for the Project, up to the amount as stated in the Uniform Budget. The
method for determining the intercity bus portion of the project shall be in accordance with the Grantor’s
guidelines, as from time to time adopted.
51.2 In no event shall the Grantor’s funding participation under this Agreement exceed the total Grantor Grant
available for the Project. The maximum amount of the operating assistance for the Project under this Agreement is
$ __$304,335.00__.
51.3 The Grantee further understands that the Grantor shall not make a grant which, when combined with federal
funds or funds from any other source, is in excess of 100% of the Project Cost. In the event payment or
reimbursement by the Grantor results in receipt by the Grantee from all sources a total amount in excess of 100%
of the Project costs, the Grantor does not waive its right to require the Grantee to promptly refund any excess
funds provided under this Agreement. The determination of any refund due the Grantor will be made after project
close-out and completion of an audit.
51.4 The Grantee shall carry out the Project and shall incur obligations against and make disbursements of Project
funds only in conformity with the Uniform Budget. Budget line items may be adjusted by the Grantee with prior
notification of the Grantor. However, any amendment to the Uniform Budget should be in accordance with the
provisions of ARTICLE VI and ARTICLE XXVI, Section 26.5 of this Agreement. No liability shall be incurred by the
State in excess of the aforementioned amounts of the Grant.
ARTICLE LII
ACCOMPLISHMENT OF THE PROJECT
52.1 General Requirements - The Grantee shall commence, carry out, and complete the Project with all practicable
dispatch, in a sound, economical, and efficient manner, and in accordance with the provisions of this Agreement
and in compliance with all applicable laws and Grantor guidelines, as from time to time adopted.
52.2 Pursuant to Federal, State, and Local Law - In the performance of its obligations pursuant to this Agreement,
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the Grantee and its contractors shall comply with all applicable provisions of federal, state and local law, including
the applicable provisions of the current Master Agreement between the Grantor and FTA.
All limits and standards set forth in this Agreement to be observed in the performance of the Project are minimum
requirements and shall not affect the application to the performance of the Project of more restrictive local
standards that are not inconsistent with the limits and standards of this Agreement.
(a) The Grantee agrees that the most recent of such federal and state requirements, in effect at any particular time
will govern the administration of this Agreement, except if there is sufficient evidence in the Agreement of a
contrary intent. Such contrary intent might be evidenced by a letter signed by either the Federal Transit
Administration or the Grantor, the language of which modifies or otherwise conditions the text of a particular
provision of this Agreement. Likewise, new federal and state laws, regulations, policies and administrative
practices may be established after the date the Agreement has been executed that may apply to this Agreement.
To achieve compliance with changing federal and state requirements, the Grantee agrees to include in all third-
party contracts financed in whole or in part with Government assistance, specific notice that federal and state
requirements may change and such changed requirements will apply to the Project and the contract(s). The
Grantee and such contractors further agree to administer the Project in accordance with the applicable federal and
state provisions, including all applicable FTA Circulars.
52.3 Funds of the Grantee - The Grantee shall initiate and prosecute to completion all proceedings necessary to
enable the Grantee to provide its share of the Project Costs at or prior to the time that such funds are needed to
meet Project Costs.
52.3 Changed Conditions Affecting Performance (i.e., Disputes, Breaches, Defaults, or Litigation) - The Grantee
shall immediately notify the Grantor of any change in conditions or local law, or of any other event which may
significantly affect its ability to perform the Project in accordance with the provisions of this Agreement.
52.4 No Government Obligations to Third Parties - The Grantor and FTA shall not be subject to any obligations or
liabilities by, through or to contractors of the Grantee or their subcontractors or to any other person not a party to
this Agreement, in connection with the performance of this Project, without its express written consent,
notwithstanding its concurrence in or approval of the award by the Grantor or FTA of any contract or subcontract
or the solicitation thereof. The Grantee agrees to include this clause in each contract and subco ntract financed in
whole or in part with federal and/or state assistance.
52.5 Grantee’s Responsibility for Compliance - Irrespective of the participation of other parties or third party
contractors in connection with the Project, the Grantee shall contin ue to have primary responsibility to the
Grantor and FTA for compliance with all applicable federal and state requirements as may be set forth in statutes,
regulations, executive orders, the Master Agreement between the Grantor and FTA (a copy of which is
incorporated herein by reference), and the Agreement for this Project.
To ensure the Grantee meets this requirement, the Grantee shall designate a Program Compliance Oversight
Monitor (“PCOM”), who must be either 1) an employee(s) of the Grantee; 2) an employee(s) of a unit of local
government with whom the Grantee has entered into an intergovernmental agreement for rural public
transportation service; or 3) a shared employee(s) between two grantees who receive 5311 and/or rural DOAP
funds directly from the Grantor with contiguous service areas, whereby the employee prepares separate reports
and maintains separate records for each grantee, has no real or apparent conflict of interest, and is pre -approved
in writing by the Grantor. A mass transit district may appoint its director to be the PCOM.
All direct PCOM related expenses must be commensurate with the level of public transportation service being
provided by the Grantee in order to be considered eligible administrative costs. The PCOM shall be responsibl e for
the following:
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(a) General Program Knowledge - The PCOM shall possess proficiency in areas including, but not limited to:
(i) Relevant federal and state grant program(s) purpose and funding; and
(ii) State and federal public transportation capital and operating grant requirements.
(iii) Basic understanding of governmental finance and accounting.
(b) Public Transportation Service Plan - The PCOM shall develop and update, as needed, a Public Transportation
Service Plan (“PTSP”) that is approved in writing by the Grantor. In the PTSP, the Grantee shall provide the
following:
(i) A list of all of the public and specialized transportation service providers, Human Services Transportation Plan
(“HSTP”) Coordinators, and stakeholders within the Grantee’s territorial boundaries;
(ii) The methodology by which the Grantee shall ensure that public transportation service planning, design, and
operation is open, transparent, and coordinated to the maximum extent possible;
(iii) For multi-county systems, the methodology by which the Grantee shall ensure that the level of service
provided (number of vehicles, days, hours, and miles) by the Grantee and/or its operator(s), if any, for each county
within the Grantee’s territorial boundaries is commensurate with th e amount of state and federal funding
allocated to each county;
(iv) An explanation of the Grantee’s and its operator’s, if any, public transportation complaint procedures; and
(v) Any additional information requested by the Grantor.
(c) Monitoring - The PCOM shall monitor and analyze the following:
(i) The level and performance of public transportation service being provided by the Grantee and/or its
operator(s), if any, within the Grantee’s territorial boundaries. The PCOM shall monitor the following measures:
hours of service, days of service, number of vehicles, revenue vehicle hours, revenue vehicle miles, system
expenses and revenues, ridership, trip denials, revenue hours, miles per vehicle, and cost per trip/mile/hour;
(ii) The utilization, condition, and maintenance of Project Facilities;
(iii) The driver and staff training activities of the Grantee and/or its operator(s), if any;
(iv) All service contracts associated with the Project, including any service contracts between the Grantee’s
operator and a third party within the Grantee’s territorial boundaries. For the service contracts, the PCOM shall
monitor the revenues received and the number of trips provided. The PCOM shall ensure all service contract
revenue collected by the Grantee and/or its operator(s) is properly accounted for, and reimbursements are
reconciled with the Public Transportation Account at the end of the Term of the Agreement;
(v) Compliance with the requirements of this Agreement;
(vi) The ability for all customers to obtain pertinent public transportation information and schedule service with
the Grantee and/or its operator(s), if any; and
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(vii) Any additional items requested by the Grantor.
(d) Complaint Procedures - The PCOM shall document, investigate (if necessary), and resolve to the extent
practicable all complaints regarding the public transportation provided by the Grantee and/or its operator(s), if
any. Retention of all ADA-related complaints for at least one year; and Retention of a summary of all ADA-related
complaints for at least two years
(e) Program Reviews - The PCOM shall assist in all of the Grantor’s program reviews and audits of the Grantee and
its operator(s), if any, and attend all meetings between the Grantee and the Grantor.
(f) Training - The PCOM shall attend, at a minimum, any relevant local and regional public and specialized service
coordination meetings, such as the Rural Transit Assistance Center’s (“RTAC”) Primer or HSTP meetings; the RTAC’s
spring conference; and any training sessions identified by the Grantor.
(g) Public Transportation Account - On forms provided by the Grantor, the PCOM shall monitor the Public
Transportation Account (“PTA”) by identifying and tracking deposits and withdrawals into and out of the PTA, the
interest earned, and the balance of funds in the account.
(h) Reporting - The PCOM shall submit i) quarterly, at a minimum, a written report to the Grantee’s governing body
and, if applicable, the governing body of any entity being provided service pursuant to an in tergovernmental
agreement or service contract with the Grantee and ii) annually, a written report to the Grantor that is submitted
with the Grantee’s 4th Quarter Actual Requisition. The Grantee shall provide the Grantor copies of the quarterly
report at the request of the Grantor. The reports shall contain the following information:
(i) A summary of all public transportation service coordination meetings, initiatives, and activities undertaken by
the Grantee and the Grantee’s operator(s), if any;
(ii) A summary and analysis of the activities monitored pursuant to this Accomplishment of the Project section,
with recommendations and timeframes to correct any problems identified. For the service contracts, if any, in
addition to a summary of the items being monitored, the Grantee shall also provide the following information: a
list of all service contracts associated with the Project, including any service contracts between the Grantee’s
operator and a third party within the Grantee’s territorial boundaries, a nd a summary of the Grantee’s efforts to
obtain additional service contracts;
(iii) A summary and analysis of public transportation complaints and, if applicable, the satisfaction of any entity
receiving service from the Grantee or its operator pursuant to a service contract, as well as recommendations and
timeframes to correct any problems identified;
(iv) For the annual report to the Grantor, an accounting of all PTA transactions during the Term of the Agreement
and the amount of funds in the PTA to be carried over for future public transportation capital or operating
expenses; and
(v) Any additional information requested by the Grantor.
ARTICLE LIII
LABOR LAW COMPLIANCE
53.1. Standard Public Transportation Employee Protective Arrangements - To the extent that FTA determines that
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public transportation operations are involved, the Grantee agrees to carry out the public transportation operations
work on the underlying contract in compliance with terms and conditions determined by the U.S. Secretary of
Labor to be fair and equitable to protect the interests of employees employed under this Grant and to meet the
employee protective requirements of 49 U.S.C. § 5333(b), and U.S. DOL guidelines, “Section 5333(b), Federal
Transit Law,” 29 CFR Part 215, and any amendments thereto. These terms and conditions are identified in the
letter of certification from the U.S. DOL to FTA applicable to the FTA Grantee’s Project
from which federal assistance is provided to support work on the underlying contract. The Grantee agrees to carry
out that work in compliance with the conditions stated in the U.S. DOL’s certification. The requirements of this
subsection, however, do not apply to any agreement financed with federal assistance provided by FTA either for
projects for elderly individuals and individuals with disabilities authorized by 49 U.S.C. § 5310(a)(2) or subsection
3007 of FAST Act , for projects for nonurbanized areas authorized by 49 U.S.C. § 5311, or projects for the over -the-
road bus accessibility program authorized by § 3038 of the Transportation Equity Act for the 21st Century (TEA-21),
Pub. L. 105-178, June 9, 1998, as amended, and as amended by § 3007 of FAST Act, 49 U.S.C. Section 5310 note.
Alternative provisions for those projects are set forth below.
53.2. Public Transportation Employee Protective Arrangements for Projects in Nonurbanized Areas - If the grant
involves transit operations financed in whole or in part with 49 U.S.C. § 5311 federal assistance, the Grantee
agrees to comply with the terms and conditions of the most current Special Warranty for the Nonurbanized Area
Program agreed to by the U.S. Secretaries of Transportation and Labor and the procedures implemented by U.S.
DOL Guidelines in accordance with “Section 5333(b), Federal Transit Law,” 29 CFR Part 215, or any revisions
thereto.
53.3. Employee Protective Arrangements for Projects Financed by Over -the-Road Bus Accessibility Program - To
the extent applicable, the Grantee agrees to comply with the terms and conditions of the most current Sp ecial
Warranty for the Over-the-Road Bus Accessibility Program agreed to by the U.S. Secretary of Transportation and
Labor, and with the U.S. DOT guidelines, “Section 5333(b), Federal Transit Law,” 29 CFR Part 215 and any revisions
thereto.
53.4 The Grantee agrees to comply with the specific U.S. Department of Labor Transit Employee Protective
Requirements incorporated herein by reference and on file with the Grantor.
ARTICLE LIV
CONTINUANCE OF SERVICE
54.1. The Grantee agrees to use its best efforts to continue to provide, either directly, through a service
agreement, intergovernmental agreement, or by contract, as the case may be, the public transportation services
described in the Grantee's final, approved application and service plan. No reduction or termination of such service
shall be made without compliance with all applicable statutory and regulatory provisions, and the approval of the
Grantor. Unless otherwise approved by the Grantor in writing, at least thirty (30) days prior to (a) any proposed
reduction or termination of such service or (b) the filing of a request for such reduction or termination with the
Grantor, whichever comes first, the Grantee shall give written notice of the proposed action to all units of local
government within the Grantee's service area. The Grantee shall give written notice of the proposed reduction or
termination of service to the Grantor, detailing the services that are proposed for reduction or termination. The
Grantor shall approve or disapprove the proposed reduction or termination prior to the expiration of the notice
period.
ARTICLE LV
REAL PROPERTY, EQUIPMENT AND SUPPLIES
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55.1. The Grantee acknowledges that the federal government retains an interest in Project Facilities until, and to
the extent, that the federal government relinquishes its interest in such Project Facilities. Unless otherwise
approved by the Grantor in writing, the following conditions apply to real property, equipment and supplies
financed or paid for with funds paid to the Grantee under this Agreement.
(a) Use of Project Facilities - The Grantee agrees that Project Facilities shall be used for the provision of Project
transit services for the duration of their useful life, as determined by the Grantor. Should the Grantee
unreasonably delay or fail to use Project Facilities for the Project during their useful life, the Grantee agrees
that the Grantor may require the Grantee to return the entire amount (or a portion thereof) of Grant funds that
were paid to Grantee for the Project. The Grantee further agrees to notify the Grantor within 30 calendar days
from the date any Project Facilities are withdrawn from use in transit service or when Project Facilities are used in
a manner substantially different from the representation made by the Grante e in its Application.
(b) The Grantee shall keep satisfactory records with regard to the use of the Project Facilities and shall submit to
the Grantor upon request such information as the Grantor may require in order to assure compliance with this
Real Property, Equipment and Supplies section, and the Grantee shall immediately notify the Grantor in all cases
where Project Facilities are used in a manner substantially different from that described in the Grantee’s final,
approved application. The Grantee shall maintain in amount(s) and form satisfactory to the Grantor, such
insurance or self-insurance as will be adequate to protect Project Facilities throughout the period of required use.
The cost of such insurance shall not be an item of eligible cost under this Agreement. The Grantee shall also
submit, from time to time, to the Grantor upon request, a certification that the Project Facilities are still being used
in accordance with the terms of this Agreement and further certify that no part of the local contribution to the cost
of the Project has been refunded or reduced.
55.2. Maintenance - The Grantee agrees to maintain any Project Facilities at a high level of cleanliness, safety, and
mechanical soundness and in accordance with any guidelines, directiv es, or regulations that the Grantor, FTA,
manufacturer, or contractor may issue (the stricter standard to apply unless expressly excused by the Grantor),
including, but not limited to "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards,” 2 CFR part 1201. For vehicles, the manufacturer’s suggested maintenance and inspection
schedule will be considered the minimum maintenance standard that must be adhered to. For vehicles, the
Grantee must establish and follow a written maintenance plan, which includes pre-trip inspections, a preventative
maintenance program, and documentation of routine maintenance and repairs. For fixed facilities, the Grantee
shall establish and follow a written maintenance plan and document any maintenance and repairs performed. The
Grantor and FTA shall have the right to conduct periodic inspections for the purpose of confirming proper
maintenance pursuant to this Real Property, Equipment and Supplies section. The Grantor reserves the right to
require the Grantee to restore, repair or replace Project Facilities or pay for damage as a result of abuse, neglect,
or misuse of such Project Facilities.
55.3. If, at any time during the useful life of the Project Facilities, any of the Project Facilitie s are not used for the
purposes specified in this Agreement, whether by planned withdrawal, misuse, or casualty loss, the Grantee shall
immediately notify and receive approval from the Grantor prior to disposing of such Project Facilities. Any such
disposition shall be in accordance with Grantor procedures and this Agreement.
55.4. Transfer of Project Facilities
(a) Grantee Request - The Government agrees that the Grantee may transfer Project Facilities financed under the
Downstate Public Transportation Act or the Federal Transit Act, as amended, to a public body to be used solely for
public purposes, with no further obligation to the Government, provided that the transfer is approved, in advance,
by the Grantor (and the Federal Transit Administration, whe re required), and conforms with the requirements of
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49 U.S.C. Section 5334(h)(1) through 5334(h)(3).
(b) Government Direction - The Grantee agrees that the Government may require the Grantee to transfer title of
any Project Facilities financed in whole or in part with federal assistance made available by this Agreement, to the
Government or as directed by the Grantor. The Grantee also agrees that the Government may direct the
disposition of Project Facilities financed with federal assistance funds made avai lable under this Agreement, as set
forth by 49 CFR Parts 18.31 and 18.32.
55.6. Withdrawn Property - If any Project Facilities are not used in public transit service for the duration of their
useful life as determined by the Grantor, whether by planned withdrawal, misuse or casualty loss, the Grantee
agrees to notify the Grantor thereof at least 30 calendar days prior to a planned withdrawal and not
later than 30 days following misuse or casualty loss.
(a) Federal and/or State Interest in Property - Unless otherwise approved by the Government in the above
circumstances, the Grantee agrees to remit to the Grantor the Government interest in the fair market value, if any,
of the Project Facility or any item of the Project Facilities whose unit value exceeds $5,000, at the option of the
Grantor. The portion of that interest shall be determined on the basis of the ratio of the assistance provided by
the Government for the particular Project Facility to the actual cost of the Project. In the event the Project Fa cility
is prematurely destroyed by fire, casualty, or natural disaster, the Grantee may, alternatively, fulfill its
responsibilities with respect to the damaged facilities, by investing an amount equal to the value of the remaining
Government interest in like-kind facilities that are eligible for assistance within the scope of the Project.
(b) Fair Market Value - The following requirements apply to the calculation of fair market value:
(c) Project Facilities - Unless otherwise approved in writing by the Grantor, the fair market value of the particular
Project Facilities involved will be the value as of the time immediately before the occurrence that prompted the
withdrawal of the Project Facilities from transit use. The fair market value shall be calcula ted by one of the
following methods: (1) appraised value consistent with state standards and federal standards (49 CFR Part 24); (2)
on a straight line depreciation of the Project Facilities, based on a useful life approved by the Grantor irrespective
of the reason for withdrawal of Project Facilities from transit use, or (3) the actual proceeds from the public sale of
such property. The particular method, in each instance, shall be approved by the Grantor with an objective to
obtain the highest fair market value. Any appraiser employed for such purposes shall have experience in appraising
similar project equipment and facilities in accordance with state and federal standards. The fair market value of
any of the Project Facilities lost or damaged by casualty or fire will be calculated on the basis of the condition of
such Project Facilities immediately before the casualty or fire, irrespective of the extent of insurance coverage.
(d) Exceptional Circumstances - The Government, however, reserves the right to require another method of
valuation to be used if determined to be in the best interest of the Government. In unusual circumstances, the
Grantee may request that the Government approve the use of another reasonable method of determining fair
market value, including but not limited to accelerated depreciation, comparable sales, or estimated market values.
In determining whether to approve an alternate method, the Government may consider any action taken,
omission made, or unfortunate occurrence suffered by the Grantee with respect to the preservation or
conservation of the value of the particular Project Facilities that, for any reason, have been withdrawn from
service.
55.7. Disposition of Property - After the end of its useful life, if any Project Facility funded through this Agreement
is planned to be disposed of, the Grantee shall notify the Grantor thereof not later than 30 days prior to its
planned disposition.
55.8. Misused or Damaged Property - If damage to any Project Facilities results from abuse, neglect, or misuse that
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has taken place with the Grantee’s knowledge and consent, the Grantee agrees that the Government may require
the Grantee to restore those Project Facilities to their original condition, at the Grantee’s sole expense, or refund
the fair market value of the Government interest in such damaged Project Facility.
55.9. Obligations After Project Close-Out - A Grantee that is a governmental entity agrees that project close- out
will not alter its property management obligations set forth in this Agreement and as required by 49 CFR Parts
18.31 and 18.32.
55.10. Encumbrance of Project Property - Unless expressly authorized in writing by the Government, the
Grantee agrees to refrain from:
(a) Executing any transfer of title, lease, lien, pledge, mortgage, encumbrance, contract, grant anticipation note,
alienation, or other obligation that in any way would affect the Government interest in any of the Project Facilities;
or
(b) Obligating itself in any manner to any third party which could result in an encumbrance of any of the Project
Facilities.
55.11. Insurance Proceeds - If the Grantee receives insurance proceeds as a result of damage or destruction to the
Project Facilities, the Grantee agrees to (i) apply those insurance proceeds to the cost of replacing the damaged or
destroyed Project Facilities, (ii) apply such insurance proceeds towards the Project, if agreed to in writing by the
Grantor, or (iii) return to the Grantor an amount equal to the remaining Government interest in the damag ed or
destroyed Project Facilities.
ARTICLE LVI
PROCUREMENT
56.1. Contracts – Unless directed otherwise by the Grantor in writing, the Grantee must provide the Grantor notice
of at least ten (10) business days before executing or obligating itself to an y contract funded with assistance
provided through this Agreement for goods and property costing between $300 and $5,000 and any contract
funded with assistance provided through this Agreement for services below $100,000. All contracts funded with
assistance provided through this Agreement for services for $100,000 or more must be approved by the Grantor
prior to the Grantees bid solicitation, executing, or obligating itself to such contract. Failure to notify the Grantor
may result in the expense being deemed an ineligible cost pursuant to this Agreement. Any such contract or
subcontract shall contain all of the required contract clauses, if any, provided pursuant to this Agreement, and
conform to the most recent requirements of FTA 4220.1E “Third Party Contracting Guidance” and “Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,” 2 CFR part 1201, and
other applicable federal regulations pertaining to third party procurements and subsequent amendments thereto.
The Grantee shall follow state and federal law and procedures (and local policies not inconsistent therewith) when
awarding and administering contracts. The Grantee agrees to give full opportunity for free, open and competitive
procurement for each contract as required by state and federal law. No change or modification of the scope or
cost shall be made to any such approved contract without prior Grantor approval in writing.
56.2 Exclusionary or Discriminatory Specifications - Apart from inconsistent requirements imposed by federal and
state law, the Grantee agrees and shall require all of its contractors for the Project to agree that no federal or state
funds shall be used to support procurement utilizing exclusionary or discriminatory specifications and i t will comply
with 49 U.S.C. Section 5323(h).
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56.3. Award to Other Than the Lowest Bidder - In accordance with 49 U.S.C. § 5325(c), the Grantee may award a
third party contract to other than the lowest responsive responsible bidder in connection with a procurement, only
when such award furthers an objective (such as improved long-term operating efficiency and lower costs)
consistent with the purposes of 49 U.S.C. Chapter 53, and any implementary regulations that FTA may issue.
56.4. Award to Responsive and Responsible Contractors - In compliance with 49 U.S.C. § 5325(j), the Grantee
agrees to award third party contracts only to those contractors possessing the ability to successfully perform under
the terms of the proposed procurement. Before awarding a third-party contract, the Grantee agrees to consider:
(a) The third-party contractor’s integrity;
(b) The third-party contractor’s compliance with public policy;
(c) The third-party contractor’s past performance, including the performance reported in Contractor Performance
Assessment Reports required by 49 U.S.C. § 5309(l)(2), if any; and
(d) The third-party contractor’s financial and technical resources.
56.5. Force Account - FTA and the Grantor reserve the right to refuse or limit their participation in force account
costs.
56.6. Capital Leases - To the extent applicable, the Grantee agrees to comply with FTA regulations, “Capital
Leases,” 49 CFR Part 639, and any revision thereto and state capital leasing guidelines.
56.7. Buy America - Each third-party contract utilizing FTA assistance must conform with 49 U.S.C.
Section 5323(j), and FTA regulations, "Buy America Requirements,” 49 CFR Part 661 and any later amendments
thereto. The Grantee has read and signed the Buy America Certification (as part o f the Grantee’s most current FTA
Certifications and Assurances which is incorporated herein by reference and is on file with the Grantor as stated in
the Grantee’s Program Specific Warranties section in PART THREE below). The Grantee will incorporate the
provisions of the Buy America Certification as a part of every relevant third-party contract.
56.8. Cargo Preference - Use of United States Flag Vessels - The Grantee agrees to comply with 46 CFR Part 381
and to insert the substance of those rules in all applicable contracts issued pursuant to this Agreement.
56.9. Preference for Recycled Products - To the extent applicable, the Grantee agrees to give preference to the
purchase of recycled products for use in this Project pursuant to the various U.S. Envir onmental Protection Agency
(EPA) guidelines, “Comprehensive Procurement Guidelines for Products Containing Recovered Materials,” 40 CFR
Part 247, which implements Section 6002 of the Resource Conservation and Recovery Act, as amended, 45 CFR
Part 74.16 codified at 42 U.S.C. § 6962.
56.10. Bus Testing - To the extent applicable, the Grantee agrees to comply with the requirements of 49 U.S.C. §
5318(e) and FTA regulations, "Bus Testing," 49 CFR Part 665, and any amendments to those regulations that may
be promulgated.
56.11. Geographic Restrictions - The Grantee and its contractors agree to refrain from using state or local
geographic preferences, except those expressly mandated or encouraged by federal statute, and as permitted by
the Grantor and FTA.
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56.12. Third Party Disputes or Breaches - The Grantee agrees to pursue all legal rights available to it in the
enforcement and defense of any third party contract, and FTA and the Grantor reserve the right to concur in any
compromise or settlement of any third party contract claim involving the Grantee. The Grantee will notify FTA and
the Grantor of any current or prospective major dispute pertaining to any third party contract. If the Grantee seeks
to name the Government as a party to the litigation, the Grantee agrees to inform both FTA and the Grantor
before doing so. The Government retains a right to a proportionate share of any proceeds derived from any third
party recovery. Unless permitted otherwise by the Government, the Grantee will credit the Project account with
any liquidated damages recovered. Nothing herein is intended to nor shall it waive
FTA’s or the Grantor’s immunity to suit.
56.13. Fly America - The Grantee will comply with 49 U.S.C. Section 40118, 4 CFR Part 52 and U.S. GAO Guidelines
B-138942, 1981 U.S. Comptroller General LEXIS 2166, March 31, 1981 regarding costs of international air
transportation by U.S. Flag air carriers.
56.14. Steel Products – The Grantee shall comply with the applicable provisions of the Steel Products Procurement
Act, 30 ILCS 565, when procuring such products for construction projects funded by state funds.
56.15. National Intelligent Transportation Systems Architecture and Standards - To the extent applicable, the
Grantee shall comply with the National Intelligent Transportation Systems (ITS) Architecture and Standards as
required by the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA -LU),
as amended by the SAFETEA-LU Technical Corrections Act of 2008, Pub. L. No. 110-244, June 6, 2008, § 5307(c), 23
U.S.C. § 512 note, and the provisions of FTA Notice “FTA
National ITS Architecture Policy on Transit Projects,” 66 Fed. Reg. 1455 et seq., January 8, 2001, and any
subsequent further implementing directives.
56.16. Operating Capital - (Equipment and Supplies between $300 and $5,000). The Grantee agrees to follow the
procedures and practices for the treatment of Operating Capital costs as set forth in the Grantor’s guidelines
contained in the Section 5310/5311 State Management Plan and any other policies or procedures which the
Grantor may issue from time to time. For the purposes of carrying out the Project, the Grantee is to treat certain
Operating Capital costs according to the Grantor’s Operating Capital guidelines as follows:
(a) Operational Support costs are those eligible Operating Capital items or activities that each have a total cost of
$300 or less; require documentation for audit purposes; need not be recorded in the Grantee’s Capital Asset
Inventory; and do not require prior Grantor concurrence and procurement procedures.
(b) Equipment and Property costs are those eligible Operating Capital items or activities (exclusive of vehicles) that
each have a total cost of between $300 and $5,000; must notify the Grantor before purchase; must be properly
documented and recorded in the Grantee’s Capital Asset Inventory; and must conform to Grantor specified
procurement procedures.
(c) Any equipment or property costing more than $5,000 is deemed a capital purchase an d an ineligible cost
pursuant to this Agreement. All capital projects funded through Operating Capital procedures must be used
exclusively (100%) for Section 5311, 49 U.S.C. Section 5311 (formerly Section 18) transit purposes. The Grantee
may use only up to 5% of its Section 5311 operating funds to fund the 50% share of Operating Capital costs for
equipment and property between $300 and $5,000.
56.17. Operating Capital Obligations, Expenditures and Control - To be eligible for reimbursement under this
Agreement, eligible Operating Capital costs must be incurred during the fiscal year governed by this Agreement.
Costs shall be considered incurred if the Grantee has obligated the funds by entering into a third -party agreement
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or completed a force account activity within the fiscal year governed by this Agreement. The Grantee shall
maintain ownership of any capital asset purchased even if the user of the asset is an operating entity other than
the Grantee. The Grantee must notify the Grantor (and provide supporting documentation satisfactory to the
Grantor) at the time obligations are made and prior to payment to a vendor or contractor.
ARTICLE LVII
ACCOUNTING, RECORDS, AND ACCESS
57.1. Public Transportation Account – The Grantee shall establish and maintain a separate account(s), for the
Project (hereinafter referred to as a “Public Transportation Account” or a “PTA”) in conformity with
requirements established by the Grantor. The account(s) shall be in a federally insured bank or trust company.
57.2. Funds Received or Made Available for the Project – The Grantee shall only deposit the following in the PTA:
all Grant payments received by it from the Grantor pursuant to this Agreement, and all other funds provided for or
otherwise received by the Grantee or its public transportation operator(s) on account of the Project and Project
Facilities (hereinafter collectively referred to as “Project Funds”). Examples of such types of funds include, but are
not limited to, local contribution, revenue from service contracts, etc. All deposits and withdrawals made from the
PTA shall be documented on forms provided by the Grantor.
The Grantee shall require the depositories of Project Funds to secure continuously and fully all Project Funds in
excess of the amounts insured under Federal plans, by the deposit or setting aside of collateral of the types and in
the manner as described by State law for the security of public funds or as approved by FTA.
All Project Funds held by the Grantee shall draw interest and the amount of such interest earned shall be reported
to the Grantor in the annual PTA report. Such interest shall be applied to the Project Cost as directed by the
Grantor.
Project Funds may only be used for the following expenses:
(a) Eligible costs; and
(b) Operating expenditures directly related to the Project, pursuant to Grantor procedures.
57.3. Documentation of Project Costs - All costs charged to the Project, including any approved services
contributed by the Grantee or others, shall be supported by properly executed payrolls, time records, invoices,
contracts, or vouchers evidencing in detail the nature and propriety of the charges, in form and content
satisfactory to the Grantor.
57.4. Checks, Orders, and Vouchers - Any check or order drawn by the Grantee with respect to any item which is or
will be chargeable against the Public Transit Account will be drawn only in accordance with a properly signed
voucher then on file in the office of the Grantee stating in proper detail the purpose of which such check or order
is drawn. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in
whole or in part to the Project shall be clearly identified, readily accessible, and, to the extent feasible, kept
separate and apart from all other documents.
57.5. Audit and Inspection - Pursuant to "Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards,” 2 CFR part 1201, the Grantee shall permit, and shall require its contractors to
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
Agreement No.__OP-22-13-FED (22-0338-29858)__
State of Illinois
INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022 / 3/4/21
Page 67 of 69
permit, the Grantor or any other state or federal agency authorized to perform audits and inspections, to inspect
all work, work sites, materials, payrolls, and other data and records, with regard to the Project, and to audit the
books records and accounts of the Grantee and its contractors with regard to the Project as required by 49 U.S.C. §
5325(g). Grantee agrees to permit the Grantor to conduct scheduled or unscheduled inspections of Grantee's
public transportation services. Such inspections shall be conducted at reasonable times, without unreasonable
disruption or interference with any transportation service or other business activity of the Grantee or any Service
Board. The Grantor may also require the Grantee to furnish at any time prior to close-out of the Project, audit
reports prepared according to generally accepted accounting principles.
The Grantor may, at its sole discretion and at its own expense, perform a final audit of the Project. Such audit may
be used for settlement of the grant and Project closeout. The Grantee agrees to comply promptly with
recommendations contained in the Grantor's final audit report.
(a) Grantee’s Independent Audit - Grantee shall select an independent licensed Certified Public Accountant to
perform an audit pursuant to the requirements of Ill. Admin. Code tit. 92, §
651.403. The standards for selection of the auditor and the scope and contents of the audit are contained in Ill.
Admin. Code tit. 92, § 651.403; Grantee and its auditor shall become familiar with the pertinent sections of the
Illinois Administrative Code and adhere to its provisions in completion of the audit. The audit shall also be
completed in conformity with the Single Audit Act (31 USC 7501 et seq.), and shall include a statement, if
applicable, that any allocation of revenues and expenses to the program of approved expenditures funded under
this Agreement is in accordance with a cost allocation plan approved by the Grantor. Grantee's audit must include
a schedule of operating revenues and expenses for the participant’s grant contract period on forms prescribed by
the Grantor. Grantee's independent audit shall be submitted to the Grantor no later than 180 days following the
last day of the Term of the Agreement. This deadline may be changed, at the discretion of the Grantor, to
accommodate the participant’s fiscal year periods or due to unforeseen circumstances.
57.6. Access to Records of Grantees - The Grantee agrees to permit the U.S. Secretary of Transportation, the
Comptroller General of the United States, and to the extent appropriate, the State, or their authorized
representatives, upon their request to inspect all Project work, materials, payrolls, and other data, and to audit the
books, records, and accounts of the Grantee pertaining to the Project, a s required by 49 U.S.C. § 5325(g). The
Grantee further agrees to provide, at as many tiers of the Project as required, sufficient access to records as
needed for compliance with federal regulations or to assure proper Project management as determined by t he
Government.
57.7. Unused Funds - The Grantee agrees that upon completion of the Project, and after payment or provision for
payment or reimbursement of all eligible costs, the Grantee shall refund to the Grantor any unexpended balance
of the Grant. Prior to close-out, however, the Grantor reserves the right to deobligate unspent funds.
ARTICLE LVIII
PROJECT CLOSEOUT
58.1. Upon the Grantor's receipt of the Grantee’s independent audit report of the Project, the Grantor shall
perform a review of the Grantee’s independent audit to determine whether to approve the independent audit.
Once the Grantee’s independent audit has been approved by the Grantor, the Grantor shall determine the
eligibility of costs incurred and shall make a final determination of amou nts due to the Grantee under this
Agreement. If the Grantor has made payment to the Grantee in excess of the final total amount determined by the
Grantor- approved independent audit to be due the Grantee, the Grantee shall promptly remit such excess to the
Grantor. At the discretion of the Grantor, several years of audit reconciliation balances may be combined to allow
for one payment to reconcile minor annual reconciliation balances. The Project close -out occurs when the Grantor
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
Agreement No.__OP-22-13-FED (22-0338-29858)__
State of Illinois
INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022 / 3/4/21
Page 68 of 69
notifies the Grantee that the Project is closed-out and forwards the final Grant payment, as determined by the
Grantor-approved independent audit to the Grantee, or when an appropriate refund of Grant funds, as
determined by the Grantor-approved independent audit, has been received from the Grantee and acknowledged
by the Grantor. Close-out shall be subject to any continuing obligations imposed on the Grantee by this Agreement
or contained in the final notification or acknowledgment from the Grantor.
Payment issues, audit issues or any other matters pertaining to the grant may not be subsequently raised and are
forever settled upon Project closeout.
ARTICLE LIX
SCHOOL BUS AND CHARTER SERVICES OPERATIONS
59.1. School Bus Operations - Pursuant to 20 ILCS 2705/2705-305(f), 49 U.S.C. Section 5323(f) or (g), as applicable,
and FTA regulations, “School Bus Operations,” 49 CFR Part 605, and as a condition of receiving
grant monies from the Grantor, the Grantee certifies, by signing this Agreement, that it is not engaged in school
bus operations exclusively for the transportation of students and school bus personnel in competition with private
school bus operators where such private school bus operators are available to provide adequate transportation at
reasonable rates in conformance with applicable safety standards. If the Grantee does engage in school bus
operations exclusively for the transportation of students and school bus personnel as described above, then the
Grantee certifies that it operates a school system in the area to be served thereby and operates a separate and
exclusive school bus program for the school system. The Grantee further agrees and certifies that it shall
immediately notify the Grantor in writing of its involvement in or its intention to become involved in any sc hool
bus operation prohibited by Section 2705-305(f) after the date of this certification and this Agreement.
59.2. Charter Bus Operations - Neither the Grantee nor any transit operator performing work in connection with
this Project shall engage in charter service operations, except as permitted by 49 U.S.C. § 5323(d) and FTA
regulations "Charter Service," 49 CFR Part 604, and any subsequent Charter Service regulations or federal
directives that may be issued, except to the extent that FTA determines otherwise in writing. Any charter service
agreement entered into under these regulations is incorporated into this Agreement by reference.
The Grantee agrees not to engage in either school bus or charter operations, and has further signed the
certification included in the FTA Certifications and Assurances which is incorporated herein by reference and is on
file with the Grantor as stated in the Grantee’s Program Specific Warranties section below. If the Grantee or any
operator violates the charter or school bus agreement required by 49 U.S.C. § 5323(f), the violator will be barred
from receiving federal transit assistance in an amount to be determined by FTA or U.S. DOT.
ARTICLE LX
GRANTEE’S PROGRAM SPECIFIC WARRANTIES
60.1. The Grantee certifies that prior to Grantor execution of this Agreement, the Grantee has provided to the
Grantor:
(a) An executed copy of the most current FTA Certifications and Assurances which is incorporated herein by
reference and is on file with the Grantor; and
(b) An executed Section 5333b Special Warranty which is incorporated herein by reference and is on file with the
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
Agreement No.__OP-22-13-FED (22-0338-29858)__
State of Illinois
INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022 / 3/4/21
Page 69 of 69
Grantor.
PART THREE ATTACHMENT 1
UNIFORM BUDGET
Rest of this page intentionally left blank
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
This form is used to apply to individual State of Illinois discretionary grant programs. Applicants should submit budgets bas ed upon the total estimated costs for the project
including all funding sources. Pay attention to applicable program specific instructions, if attached. The applicant organiza tion should refer to 2 CFR 200, “Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards” c ited within these instructions.
You must consult with your Business Office prior to submitting this form for any award restrictions, limitations or requireme nts when filling out the narrative
and Uniform Budget Template.
Section A – Budget Summary
STATE OF ILLINOIS FUNDS
All applicants must complete Section A and provide a break -down by the applicable budget categories shown in lines 1 -17. Eligible applicants requesting funding for only
one year should complete the column under " Year 1." Eligible applica nts requesting funding for multi-year grants should complete all applicable columns. Please read all
instructions before completing form.
STATE OF ILLINOIS GRANT FUNDS
Provide a total requested State of Illinois Grant amount for each year in the Revenue portion of Section A. The amount entered in Line (a) will equal the total amount
budgeted on Line 18 of Section A.
BUDGET SUMMARY – STATE OF ILLINOIS FUNDS
All applicants must complete Section A and provide a break -down by the applicable budget categories shown in lines 1-17.
Line 18: Show the total budget request for each fiscal year for which funding is requested.
Please use detail worksheet and narrative section for further descriptions and explanations of budgetary line items.
Section A (continued) Indirect Cost Information: (This information should be completed by the applicant’s Business Office). If the applicant is requesting reimbursement
for indirect costs on line 17, the applicant’s Business Office must select one of the options listed on the Indir ect Cost Information page under Section-A Indirect Cost
Information (1-4).
Option (1): The applicant has a Negotiated Indirect Cost Rate Agreement (NICRA) that was approved by the Federal government. A copy of this agreement must be provided
to the State of Illinois’ Indirect Cost Unit for review and documentation. This NICRA will be accepted by all State of Illinois Agencies u p to any statutory, rule- based or
programmatic restrictions or limitations. If this option is selected by the applicant, basic inf ormation is required for completion of this section. See bottom of “Section-A Indirect
Cost Information”.
NOTE: The applicant may not have a Federally Negotiated Indirect Cost Rate Agreement. Therefore, in order for the applicant t o be reimbursed for Indirect Costs
from the State of Illinois, the applicant must either:
A) Negotiate an Indirect Cost Rate with the State of Illinois’ Indirect Cost Unit with guidance from our State Cognizant Agency on an annual basis.
B) Elect to use the de minimis rate of 10% modified total direct cost (MTDC) which may be used indefinitely on State of Illinois Awards.
C) Use a Restricted Rate designated by programmatic statutory policy. (See Notice of Funding Opportunity for Restricted Rate Programs).
Page 1 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
Section A – Budget Summary (continued)
Option (2a): The applicant currently has a Negotiated Indirect Cost Rate Agreement with the State of Illinois that will be ac cepted by all State of Illinois Agencies up to any
statutory, rule-based or programmatic restrictions or limitations. The applicant is required to submit a new Indirect Cost Rate Proposal to t he Indirect Cost Unit within six
(6) months after the close of each fiscal year (2 CFR 200 Appendix IV (C)(2)(c). Note: If this option is selected by the applicant, basic information is required for
completion of this section. See bottom of “Section-A Indirect Cost Information”.
Option (2b): The applicant currently does not have a Negotiated Indirect Cost Rate Agreement with the State of Illinois. The applicant must submit its initial Indirect Cost
Rate Proposal (ICRP) immediately after the applicant is advised that the State awar d will be made and, in no event, later than three (3) months after the effective date of
the State award (2 CFR 200 Appendix IV (C)(2)(b). The initial ICRP will be sent to the State of Illinois’ Indirect Cost Unit. Note: The applicant should check with the State of
Illinois awarding Agency for information regarding reimbursement of indirect costs while its proposal is being negotiated.
Option (3): The applicant elects to charge the de minimis rate of 10% modified total direct cost (MTDC) which may be used i ndefinitely on State of Illinois awards (2 CFR
200.414 (c)(4)(f) & (200.68). Note: (The applicant must be eligible, see 2 CFR 200.414 (f), and submit documentation on the calculation of MTDC within your Bud get
Narrative under Indirect Costs.)
Option (4): If you are applying for a grant under a Restricted Rate Program, indicate whether you are using a restricted indirect cost rat e that is included on your approved
Indirect Cost Rate Agreement, or whether you are using a restricted indirect cost rate that com plies with statutory or programmatic policies. Note: See Notice of State Award
for Restricted Rate Programs.
Section B – Budget Summary
NON-STATE OF ILLINOIS FUNDS
NON-STATE OF ILLINOIS FUNDS: If the applicant is required to provide or volunteers to provid e cost-sharing or matching funds or other non-State of Illinois resources to
the project, the applicant must provide a revenue breakdown of all Non-State of Illinois funds in lines (b)-(d). the total of “Non-State Funds” should equal the amount budgeted
on Line 18 of Section B. If a match percentage is required, the amount should be entered in this section.
BUDGET SUMMARY – NON-STATE OF ILLINOIS FUNDS
If the applicant is required to provide or volunteers to provide ost-sharing or matching funds or other non-State of Illinois resources to the project, these costs should be
shown for each applicable budget category on lines 1017 of Section B.
Lines 1-17: For each project year, for which matching funds or other contributions are provided, show the total cont ribution for each applicable budget category.
Line 18: Show the total matching or other contribution for each fiscal year.
Please see detail worksheet and narrative section for further descriptions and explanations of budgetary line items.
Page 2 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
Section C – Budget Worksheet & Narrative
[Attach separate sheet(s)]
Pay attention to applicable program specific instructions, if attached.
All applicants are required to submit a budget narrative along with Section A and Section B. The budget narrative is sometimes referred to as the budget justification. The
narrative serves two purposes: it explains how the costs were estimated and it justifies the need for the cost. The narrative may include tables for clarification purposes. The
State of Illinois recommends using the State of Illinois Uniform Budget Template worksheet and narrative guide provided.
1. Provide an itemized budget breakdown, and justification by project year, for each budget category listed in Sections A and B.
2. For non-State of Illinois funds or resources listed in Section B that are used to meet a cost -sharing or matching requirement or provided as a voluntary cost-
sharing or matching commitment, you must include:
a. The specific costs or contributions by budget category;
b. The source of the costs or contributions; and
c. In the case of third-party in-kind contributions, a description of how the value was determined for the donated or contributed goods or services.
[Please review cost sharing and matching regulations found in 2 CFR 200.306.]
3. If applicable to this program, provide the rate and base on which fringe benefits are calculated.
4. If the applicant is requesting reimbursement for indirect costs on line 17, this information should be completed by the appli cant’s Business Office. Specify the
estimated amount of the base to which the indirect cost rate is applied and the total indirect expense. Depending on the gran t program to which the applicant is applying
and/or the applicant’s approved Indirect Cost Rate Agreement, some direct cost budget categories in the applicant’s grant application budget may not be included in the
base and multiplied by your indirect cost rate. Please indicate which costs are included and which costs are excluded from th e base to which the indirect cost rate is
applied.
5. Provide other explanations or comments you deem necessary.
Page 3 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
Keep in mind the following—
Although the degree of specificity of any budget will vary depending on the nature of the project and State of Illinois agency requirements, a complete, well-thought-out
budget serves to reinforce your credibility and increase the likelihood of your proposal being funded.
■ A well-prepared budget should be reasonable and demonstrate that the funds being asked for will be used wisely.
■ The budget should be as concrete and specific as possible in its estimates. Make every effort to be realistic, to estimate co sts accurately.
■ The budget format should be as clear as possible. It should begin with a budget narrative, which you should write after the entire budget has been prepared.
■ Each section of the budget should be in outline form, listing line items under major headings and subheadings.
■ Each of the major components should be subtotaled with a grand total at the end.
Your budget should justify all expenses and be consistent with the program narrative:
■ Salaries should be comparable to those within the applicant organization.
■ If new staff is being hired, additional space and equipment are considered, as necessary.
■ If the budget lists an equipment purchase, it is the type allowed by the agency.
■ If additional space is rented, the increase in insurance is supported.
■ If an indirect cost rate applies to the proposal, the division between direct and indirect costs is not in conflict, and the aggregate budget totals refer directly to the
approved formula. Indirect costs are costs that are not readily assignable to a particular project, but are necessary to the operation of the organization and the
performance of the project (like the cost of operating and maintaining facilities, depreciation, and administrative salaries).
§200.308 Revision of budget and program plans
(e) The Federal/State awarding agency may, at its option, restrict the transfer of funds am ong direct cost categories or programs, functions and activities for Federal/State
awards in which the Federal/State share of the project exceeds the Simplified Acquisition Threshold and the cumulative amount of such transfers exceeds or is expected to
exceed 10 percent or $1,000 per detail line item, whichever is greater of the total budget as last approved by the Federal/State awarding agency. The Federal/State awarding
agency cannot permit a transfer that would cause any Federal/State appropriation to be used for purposes other than those consistent with the appropriation.
Page 4 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
GOMBGATU-3002-(R-02-17)
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
State Agency: Illinois Department of Transportation
Organization Name: City of Galesburg Notice of Funding Opportunity (NOFO) Number: 22-494-80-0338-01
Data Universal Number System (DUNS) Number (enter numbers only): 075614834
Catalog of State Financial Assistance (CSFA) Number: ___494-80-0338 CSFA Short Description: Section 5311
Operating__________________
Section A: State of Illinois Funds: Fiscal Year: 2022
REVENUES Total Revenue
State of Illinois Grant Requested
Budget Expenditure Categories OMB Uniform Guidance
Federal Awards Reference 2 CFR 200 Total Expenditures
1. Personnel (Salary and Wages) 200.430 $ $154,380.00
2. Fringe Benefits 200.431 $ $71,042.00
3. Travel 200.474 $ $762.00
4. Equipment 200.439 $ $0.00
5. Supplies 200.94 $ $31,849.00
6. Contractual Services and Subawards 200.318 & 200.92 $ $16,866.00
7. Consultant (Professional Service) 200.459 $ $0.00
8. Construction $ $0.00
9. Occupancy (Rent and Utilities) 200.465 $ $4,812.00
10. Research and Development (R&D) 200.87 $ $0.00
11. Telecommunications $ $0.00
12. Training and Education 200.472 $ $0.00
13. Direct Administrative Costs 200.413 (c) $ $0.00
14. Miscellaneous Costs $ $508.00
15. A. Grant Exclusive Line Item(s) $ $24,116.00
15. B. Grant Exclusive Line Item(s) $ $0.00
15. C. Grant Exclusive Line Item(s) $0.00
16. Total Direct Costs (add lines 1-15) 200.413 $ $304,335.00
17. Total Indirect Costs 200.414 $ $0.00
Rate %: $
Base:
Instructions
found at end
of document.
Page 5 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
GOMBGATU-3002-(R-02-17)
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
18. Total Costs State Grant Funds
(Lines 16 and 17)
MUST EQUAL REVENUE TOTALS ABOVE
$304,335.00
Page 6 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
Organization Name: City of Galesburg NOFO Number: 22-494-80-0338-01
SECTION A - Continued - Indirect Cost Rate Information
If your organization is requesting reimbursement for indirect costs on line 17 of the Budget Summary, please select one of th e following options
1. Our Organization receives direct Federal funding and currently has a Negotiated Indirect Cost Rate Agreement (NICRA) with our Federal Cognizant
Agency. A copy of this agreement will be provided to the State of Illinois' Indirect Cost Unit for review and documentation b efore reimbursement is allowed.
This NICRA will be accepted by all State of Illinois agencies up to any statutory, rule-based or programmatic restrictions or limitations. NOTE: (If this
option is selected, please, provide basic Negotiated Indirect Cost Rate Agreement in area designated below.)
Your organization may not have a Federally Negotiated Cost Rate Agreement. Therefore, in order for your organization to be reimbursed for the Indirect Costs
from the State of Illinois your organization must either:
a. Negotiate an Indirect Cost Rate with the State of Illinois' Indirect Cost Unit with guidance from your State Cognizant Agency on an annual basis;
b. Elect to use the de minimis rate of 10% modified for total direct costs (MTDC) which may be used indefinitely on State of Ill inois awards; or
c. Use a Restricted Rate designated by programmatic or statutory policy (see Notice of Funding Opportunity for Restricted Rate Programs).
2a. Our Organizations currently has a Negotiated Indirect Cost Rate Agreement (NICRA) with the State of Illinois that will be accepted by all State of
Illinois agencies up to any statutory, rule-based or programmatic restrictions or limitations. Our Organization is required to submit a new Indirect Cost
Rate Proposal to the Indirect Cost Unit within 6 months after the close of each fiscal year [2 CFR 200, Appendix IV(C)(2)(c)]. NOTE: (If this option is
selected, please provide basic Indirect Cost Rate information in area designated below.)
2b. Our Organization currently does not have a Negotiated Indirect Cost Rate Agreement (NICRA) with the State of Illinois. Our organization will submit
our initial Indirect Cost Rate Proposal (ICRP) immediately after our Organization is advised that the State award will be made no later t han three
(3) months after the effective date of the State award [2 CFR 200 Appendix (C)(2)(b)]. The initial ICRP will be sent to the S tate of Illinois Indirect Cost
unit. Note: (Check with you State of Illinois Agency for information regarding reimbursement of indirect costs while your proposal is being
negotiated.)
3. Our Organization has never received a Negotiated Indirect Cost Rate Agreement from either the Federal government or the St ate or Illinois and elects
to charge the de minimis rate of 10% modified total direct cost (MTDC) which may be used indefinitely on State of Illinois awards [2 CFR 200.414 (C)(4)(f)
and 200.68.] [Note: Your Organization must be eligible, see 2 CFR 200.414 (f), and submit documentation on the calculation of MTDC within
your Budget Narrative under Indirect Costs.]
4. For Restricted Rate Programs, our Organization is using a restricted indirect cost rate that:
is included as a "Special Indirect Cost Rate" in the NICRA, pursuant to 2 CFR 200 Appendix IV(5); or
complies with other statutory policies.
The Restricted Indirect Cost Rate is: %
5. No reimbursement of Indirect Cost is being requested. (Please consult your program office regarding possible match require ments.)
Basic Negotiated Indirect Cost Rate Information (Use only if option 1 or 2(a), above is selected.)
Period Covered by NICRA: From: To: Approving Federal or State Agency:
Indirect Cost Rate: % The Distribution Base Is:
Page 7 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
Organization Name: City of Galesburg NOFO Number: 22-494-80-0338-01
Section B: Non-State of Illinois Funds Fiscal Year: 2022
REVENUES Total Revenue
Grantee Match Requirement %:
b) Cash $
c) Non-Cash $
d) other Funding and Contributions $
Total Non-State Funds (lined b through d) $ $0.00
Budget Expenditure Categories OMB Uniform Guidance
Federal Awards Reference 2 CFR 200
Total Expenditures
1. Personnel (Salaries and Wages) 200.430 $ $1,061,920.00
2. Fringe Benefits 200.431 $ $488,668.00
3. Travel 200.474 $ $5,238.00
4. Equipment 200.439 $ $0.00
5. Supplies 200.94 $ $219,071.00
6. Contractual Services and Subawards 200.318 & 200.92 $ $116,034.00
7. Consultant (Professional Services) 200.459 $ $0.00
8. Construction $ $0.00
9. Occupancy (Rent and Utilities) 200.465 $ $33,098.00
10. Research and Development (R&D) 200.87 $ $0.00
11. Telecommunications $ $0.00
12. Training and Education 200.472 $ $0.00
13. Direct Administrative Costs 200.413 (c) $ $0.00
14. Miscellaneous Costs $ $3,492.00
15. A. Grant Exclusive Line Item(s) $ $165,884.00
15. B. Grant Exclusive Line Item(s) $ $0.00
15. C. Grant Exclusive Line Item(s) $0.00
16. Total Direct Costs (add lines 1-15) 200.413 $ $2,093,405.00
17. Total indirect Costs 200.414 $ $0.00
Rate %:
Base:
18. Total Costs State Grant Funds
(Lines 16 and 17)
MUST EQUAL REVENUE TOTALS ABOVE
$ $2,093,405.00
Page 8 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
Organization Name: City of Galesburg Notice of Funding Opportunity (NOFO) Number: 22-494-80-0338-01
Data Universal Number System (DUNS) Number (enter numbers only): 075614834
Catalog of State Financial Assistance (CSFA) Number: __494-80-0338______________________ CSFA Short Description: Section 5311 Operating
By signing this report, I certify to the best of my knowledge and belief that the report is true, complete and accurate and
that any false, fictitious or fraudulent information or the omission of any material fact could result in the immediate
termination of my grant award(s).
Institution/Organization Name: Institution/Organization Name:
Title (Chief Financial Officer or equivalent): Title (Executive Director or equivalent):
Printed Name (Chief Financial Officer or equivalent): Printed Name (Executive Director or equivalent):
Signature (Chief Financial Officer or equivalent): Signature (Executive Director or equivalent):
Date of Execution (Chief Financial Officer): Date of Execution (Executive Director):
Note: The State Awarding Agency may change required signers based on the grantee's organizational structure. The required signers must have the authority to enter
onto contractual agreements on the behalf of the organization.
CFO_Sign
CFO_Date Authorize_Date
Authorize_Sign
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DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
FFATA Data Collection Form (if needed by agency)
Under FFATA, all sub-recipients who receive $30,000 or more must provide the following information for federal reporting. Please fill out the following form accu rately and completely.
4-digit extension if applicable:
Sub-recipient DUNS: 075614834 Sub-recipient Parent Company DUNS:
Sub-recipient Name: City of Galesburg
Sub-recipient DBA Name: City of Galesburg
Sub-recipient Street Address: 1025 Monmouth BLVD
City: Galesburg State: Illinois Zip-Code: 61401 Congressional District:17
Sub-recipient Principal Place of Performance:
City: Galesburg State: Illinois Zip-Code: 61401 Congressional District: 17
Contract Number (if known):
Award Amount:
Project Period: From:
Project Period: To:
State of Illinois Awarding Agency and Project Detail Description:
Under certain circumstances, sub-recipient must provide names and total compensation of its top 5 highly compensated officials. Please answer the following questions and
follow the instructions.
Q1. In your business or organization's previous fiscal year, did your business or organization (including parent organization, all branches and affiliates worldwide) receive
(1) 80% or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants and/or cooper ative agreements and (2) $25,000,000
or more in annual gross revenue from U.S. federal contracts, subcontracts, loans, grants, subgrants and/or cooperative agreem ents?
Yes If Yes, must answer Q2 below. No If No, you are not required to provide data.
Q2. Does the public have access to information about the compensation of the senior executives in your business or organization (including parent organization, all
branches and all affiliates worldwide) through periodic reports filed under section 13(a) or 15(d) of the Securi ty Exchange Act of 1934 (5 U.S.C. 78m(a), 78o(d)) or section
6104 of the Internal Revenue code of 1986 (i.e., on IRS Form 990)?
Yes No If No, you must provide the data. Please fill out the rest of this form.
Please provide names and total compensation of the top five officials:
Name: Amount:
Name: Amount:
Name: Amount:
Name: Amount:
Name: Amount:
Page 10 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
1). Personnel (Salaries and Wages) (2 CFR 200.430)
List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project and length of time working
on the project . Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organizatio n. Include a
description of the responsibilities and duties of each position in relationship to fulfilling the project goals and o bjectives in the narrative space provided below. Also, provide
a justification and description of each position (including vacant positions). Relate each position specifically to program o bjectives. Personnel cannot exceed 100% of their
time on all active projects.
Name
Position
Salary or Wage Basis
(Yr./Mo./Hr.)
% of Time
Length of Time
Personnel Cost
Pamelyn Usher-Miller
Dedra Mannon
Mary Foutch
Lisa Wilson
Ron Larson
Brad Connour
Juan Ceja
Casey Weedman
FT Fixed Route Drivers
(6)
FT Paratransit Drivers (5)
Transit Dispatcher (3)
PT Fixed Route Drivers
(5)
PT Paratransit Driver (10)
Dennis Sibley
Transit Manager
Transit Operations
Supervisor
Transit Assistant
Transit Clerk
Transit Shop Foreman
Transit Technician
Transit Technician
Custodian II
FT Fixed Route Drivers
(6)
FT Paratransit Drivers
(5)
Transit Dispatcher (3)
PT Fixed Route Drivers
(5)
PT Paratransit Driver
(10)
Transit Building
$11,427.13
$10,795.04
$8,306.02
$6,351.37
$7,130.69
$6,791.80
$6,791.80
$6,548.10
$29,911.33
$22,742.56
$8,670.30
$10,925.77
$16,190.65
$1,797.27
Yr
Yr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00%
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
$11,427.00
$10,795.00
$8,306.00
$6,351.00
$7,131.00
$6,792.00
$6,792.00
$6,548.00
$29,911.00
$22,743.00
$8,670.00
$10,926.00
$16,191.00
$1,797.00
Page 11 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
Services Work
State Total $154,380.00
Pamelyn Usher-Miller
Dedra Mannon
Mary Foutch
Lisa Wilson
Ron Larson
Brad Connour
Juan Ceja
Casey Weedman
FT Fixed Route Drivers
(6)
FT Paratransit Drivers (5)
Transit Dispatcher (3)
PT Fixed Route Drivers
(5)
PT Paratransit Driver (10)
Dennis Sibley
Transit Manager
Transit Operations
Supervisor
Transit Assistant
Transit Clerk
Transit Shop Foreman
Transit Technician
Transit Technician
Custodian II
FT Fixed Route Drivers
(6)
FT Paratransit Drivers
(5)
Transit Dispatcher (3)
PT Fixed Route Drivers
(5)
PT Paratransit Driver
(10)
Transit Building
Services Work
$78,602.87
$74,254.96
$57,133.98
$43,688.63
$49,049.31
$46,718.20
$46,718.20
$45,041.90
$205,748.67
$156,437.44
$59,639.70
$75,154.23
$111,369.35
$12,362.73
Yr
Yr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00%
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
$78,603.00
$74,255.00
$57,134.00
$43,689.00
$49,049.00
$46,718.00
$46,718.00
$45,042.00
$205,749.00
$156,437.00
$59,640.00
$75,154.00
$111,369.00
$12,363.00
NON-State Total $1,061,920.00
Total Personnel $1,216,300.00
Page 12 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
Personnel Narrative (State):
Personnel Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 13 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
2). Fringe Benefits (2 CFR 200.431)
Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in category (1) direct salaries and wages, and
only for the percentage of time devoted to the project. Provide the fringe benefit rate used and a clear description of how the computation of fringe benefits was done.
Provide both the annual (for multiyear awards) and total. If a fringe benefit rate is not used, show how the fringe benefits were computed for each position. The budget
justification should be reflected in the budget description. Elements that comprise fringe benefits should be indicated.
Name
Position(s)
Base
Rate (%) Fringe Benefit Cost
Pamelyn Usher-Miller
Dedra Mannon
Mary Foutch
Lisa Wilson
Ron Larson
Brad Connour
Juan Ceja
FT Fixed Route Drivers (6)
FT Paratransit Driver (5)
Transit Dispatcher (3)
Casey Weedman
PT Fixed Route Driver (5)
PT Paratransit Driver (10)
Dennis Sibley
Transit Manager
Transit Operations Supervisor
Transit Assistant
Transit Clerk
Transit Shop Foreman
Transit Technician
Transit Technician
FT Fixed Route Drivers (6)
FT Paratransit Driver (5)
Transit Dispatcher (3)
Custodian II
PT Fixed Route Driver (5)
PT Paratransit Driver (10)
Transit Building Services Work
11427.00
10795.00
8306.00
6351.00
7131.00
6792.00
6792.00
29911.00
29911.00
8670.00
6548.00
10926.00
16191.00
1797.00
46.01
46.02
46.01
46.02
46.01
46.01
46.01
46.02
34.99
46.02
46.01
46.02
46.02
46.08%
$5,258.00
$4,968.00
$3,822.00
$2,923.00
$3,281.00
$3,125.00
$3,125.00
$13,764.00
$10,466.00
$3,990.00
$3,013.00
$5,028.00
$7,451.00
$828.00
Page 14 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
State Total $71,042.00
Pamelyn Usher-Miller
Dedra Mannon
Mary Foutch
Lisa Wilson
Ron Larson
Brad Connour
Juan Ceja
FT Fixed Route Drivers (6)
FT Paratransit Driver (5)
Transit Dispatcher (3)
Casey Weedman
PT Fixed Route Driver (5)
PT Paratransit Driver (10)
Dennis Sibley
Transit Manager
Transit Operations Supervisor
Transit Assistant
Transit Clerk
Transit Shop Foreman
Transit Technician
Transit Technician
FT Fixed Route Drivers (6)
FT Paratransit Driver (5)
Transit Dispatcher (3)
Custodian II
PT Fixed Route Driver (5)
PT Paratransit Driver (10)
Transit Building Services Work
78603.00
74255.00
57134.00
43689.00
49049.00
46718.00
46718.00
205749.00
205749.00
59640.00
45042.00
75154.00
111369.00
12363.00
46.02
46.02
46.02
46.02
46.02
46.02
46.02
46.02
34.99
46.02
46.02
46.02
46.02
46.02%
$36,171.00
$34,170.00
$26,292.00
$20,104.00
$22,571.00
$21,499.00
$21,499.00
$94,680.00
$71,988.00
$27,445.00
$20,727.00
$34,584.00
$51,249.00
$5,689.00
Non-State Total $488,668.00
Total Fringe Benefits $559,710.00
Page 15 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
Fringe Benefits Narrative (State):
Fringe Benefits Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 16 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
3). Travel (2 CFR 200.474)
Travel should include: origin and destination, estimated costs and type of transportation, number of travelers, related lodgi ng and per diem costs, brief description of the
travel involved, its purpose, and explanation of how the proposed travel is necessa ry for successful completion of the project. In training projects, travel and meals for
trainees should be listed separately. Show the number of trainees and unit cost involved. Identify the location of travel, if known; or if unknown, indicate "location to be
determined." Indicate source of Travel Policies applied, Applicant or State of Illinois Travel Regulations. NOTE: Dollars re quested in the travel category should be for staff
travel only. Travel for consultants should be shown in the consultant categ ory along with the consultant’s fee. Travel for training participants, advisory committees, review
panels and etc., should be itemized the same way as indicated above and placed in the “Miscellaneous” category.
Purpose of Travel/Items
Location
Cost Rate
Basis
Quantity
Number of Trips
Travel Cost
Conferences & Meetings
Statewide
$30.48
Yr
1
25
$762.00
State Total $762.00
Conferences & Meetings
Statewide
$209.52
Yr
1
25
$5,238.00
NON-State Total $5,238.00
Total Travel $6,000.00
Travel Narrative (State):
Travel Narrative (Non-State): (i.e..e "Match" of "Other Funding)
Page 17 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
4). Equipment (2 CFR 200.439)
Provide justification for the use of each item and relate them to specific program objectives. Provide both the annual (for m ultiyear awards) and total for equipment. Equipment
is defined as an article of tangible personal property that has a useful life o f more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the
capitalization level established by the non-Federal entity for financial statement purposes, or $5,000. An applicant organization may classify equipment at a low er dollar
value but cannot classify it higher than $5,000. (Note: Organization's own capitalization policy for classification of equipment can be used). Applicants should analyze the
cost benefits of purchasing versus leasing equipment, especially high cos t items and those subject to rapid technical advances. Rented or leased equipment costs should
be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narr ative describing the procurement method to be
used.
Item
Quantity
Cost Per Item Equipment Cost
NA
NA
NA
NA
State Total $0.00
NA
NA
NA
NA
Non-State Total $0.00
Total Equipment $0.00
Equipment Narrative (State):
Equipment Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 18 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
5). Supplies (2 CFR 200.94)
List items by type (office supplies, postage, training materials, copying paper, and other expendable items such as books, ha nd held tape recorders) and show the basis
for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project.
Item
Quantity/Duration
Cost Per Item Supplies Cost
Fuel & Lubricants
Other Materials & Supplies
3500
45
$5.23
$301.02
$18,303.00
$13,546.00
State Total $31,849.00
Fuel & Lubricants
Other Materials & Supplies
3500
45
$35.97
$2,070.53
$125,897.00
$93,174.00
Non-State Total $219,071.00
Total Supplies $250,920.00
Supplies Narrative (State):
Supplies Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 19 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
6). Contractual Services (2 CFR 200.318) & Subawards (200.92)
Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encour aged to promote free and open competition in
awarding contracts. A separate justification must be provided for sole contracts in excess of $150,000 (See 2 CFR 200.88). NO TE : this budget category may include
subawards. Provide separate budgets for each subaward or contract, regardless of the dollar value and indicate the basis for the cost estimates in the narrative. Describe
products or services to be obtained and indicate the applicability or necessity of each to the project.
Please also note the differences between subaward, contract, and contractor (vendor):
1) Subaward (200.92) means an award provided by a pass -through entity to a sub-recipient for the sub-recipient to carry out part of a Federal/State award, including a
portion of the scope of work or objectives. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal/State program.
2) Contract (200.22) means a legal instrument by which a non -Federal entity purchases property or services needed to carry out the project or program under a Federal
award. The term as used in this part does not include a legal instrument, even if the non -Federal entity considers it a contract, when the substance of the transaction meets
the definition of a Federal award or subaward.
3) "Vendor" or "Contractor" is generally a dealer, distributor or other seller that provides supplies, expendable materials, or data processing services in support of the project
activities.
Item Contractual Services Cost
Professional & Technical Servi
Contract & Maintenance Service
Advertising/Promotion & Media
$4,074.00
$10,763.00
$2,029.00
State Total $16,866.00
Professional & Technical Servi
Contract & Maintenance Service
Advertising/Promotion & Media
$28,026.00
$74,037.00
$13,971.00
Non-State Total $116,034.00
Total Contractual Services $132,900.00
Page 20 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
Contractual Services Narrative (State):
Contractual Services Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 21 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
7). Consultant Services and Expenses (2 CFR 200.459)
Consultant Services (Fees): For each consultant enter the name, if known, service to be provided, hourly or daily fee (8 -hour day), and estimated time on the project.
Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in addition to their fees (i.e., travel, meals, lodging, etc.) Consult ant-- Indicate
whether applicant's formal, written Procurement Policy or the Federal Acquisitions Policy is used.
Consultant Services (Fees) Services Provided Fee Basis Quantity Consultant Services (Fee) Cost
NA
NA
NA NA NA NA
State Total $0.00
NA NA NA NA NA NA
NON-State Total $0.00
Total Consultant Services (Fees) $0.00
Consultant Services Narrative (State):
Consultant Services Narrative (Non-State):
Consultant Expenses - Items Location Cost Rate Basis Quantity Number of Trips Consultant Expenses Cost
NA
NA NA NA NA NA NA
State Total $0.00
NA
NA NA NA NA NA NA
NON-State Total $0.00
Total Consultant Expenses $0.00
Consultant Expenses Narrative (State):
Consultant Expenses Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 22 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
8). Construction
Provide a description of the construction project and an estimate of the costs. As a rule, construction costs are not allowable unless with prior written approval. In some
cases, minor repairs or renovations may be allowable. Consult with the program office before budgeting funds in this category . Estimated construction costs must be
supported by documentation including drawings and estimates, formal bids, etc. As with all other costs, follow the specific r equirements of the program, the terms and
conditions of the award, and applicable regulations.
Purpose
Description of Work Construction Cost
NA
NA
NA
State Total $0.00
NA
NA
NA
Non-State Total $0.00
Total Construction $0.00
Construction Narrative (State):
Construction Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 23 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
9). Occupancy - Rent and Utilities (2 CFR 200.465)
List items and descriptions by major type and the basis of the computation. Explain how rental and utility expenses are alloc ated for distribution as an expense to the
program/service. For example, provide the square footage and the cost per square foot re nt and utility, and provide a monthly rental and utility cost and how many months
to rent. NOTE: This budgetary line item is to be used for direct program rent and utilities, all other indirect or administrative occupanc y costs should be listed in the indirect
expense section of the Budget worksheet and narrative. Maintenance and repair costs may be included here if directly allocate d to program.
Description
Quantity
Basis
Cost
Length of Time Occupancy Cost
Utilities - Other
Telephone & Services
1
1
Yr
Yr
$357.42
$43.58
12.00
12.00
$4,289.00
$523.00
State Total $4,812.00
Utilities - Other
Telephone & Services
1
1
Yr
Yr
$2,458.42
$299.75
12.00
12.00
$29,501.00
$3,597.00
NON-State Total $33,098.00
Total Occupancy - Rent and Utilities $37,910.00
Occupancy - Rent and Utilities Narrative (State):
Occupancy - Rent and Utilities Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 24 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
10). Research & Development (R&D) (2 CFR 200.87)
Definition: All research activities, both basic and applied, and all development activities that are performed by non -Federal entities directed toward the production of useful
materials, devices, systems, or methods, including design and development of prototypes and proc esses. Provide a description of the research and development project
and an estimate of the costs. Consult with the program office before budgeting funds in this category.
Purpose
Description of Work Construction Cost
NA
NA
NA
State Total $0.00
NA
NA
NA
Non-State Total $0.00
Total Construction $0.00
Construction Narrative (State):
Construction Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 25 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
11). Telecommunications
List items and descriptions by major type and the basis of the computation. Explain how telecommunication expenses are alloca ted for distribution as an expense to the
program/service. NOTE: This budgetary line item is to be used for direct program telecomm unications, all other indirect or administrative telecommunication costs should
be listed in the indirect expense section of the Budget worksheet and narrative.
Description
Quantity
Basis
Cost
Length of Time Telecommunications Cost
NA
NA
NA
NA
NA
NA
State Total $0.00
NA
NA
NA
NA
NA
NA
NON-State Total $0.00
Total Telecommunications $0.00
Telecommunications Narrative (State):
Telecommunications Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 26 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
12). Training and Education (2 CFR 200.472)
Describe the training and education cost associated with employee development. Include rental space for training (if required ), training materials, speaker fees, substitute
teacher fees, and any other applicable expenses related to the training. When training materials (pamphlets, notebooks, videos, and other vario us handouts) are ordered
for specific training activities, these items should be itemized below.
Description
Quantity
Basis
Cost
Length of Time Training and
Education Cost
NA
NA
NA
NA
NA
NA
State Total $0.00
NA
NA
NA
NA
NA
NA
NON-State Total $0.00
Total Training and Education $0.00
Training and Education Narrative (State):
Training and Education Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 27 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
13). Direct Administrative Costs (2 CFR 200.413 (c))
The salaries of administrative and clerical staff should normally be treated as indirect (F&A) costs. Direct charging of thes e costs may be appropriate only if all of the following
conditions are met: (1) Administrative or clerical services are integral to a project or activity; (2) Individuals involved can be specifically identified with the project or activity;
(3) Such costs are explicitly included in the budget or have the prior written approval of the State awarding agency ; and (4) The costs are not also recovered as indirect
costs.
Name
Position
Salary or Wage Basis
(Yr./Mo./Hr.)
% of Time
Length of Time Direct Administrative Cost
NA
NA
NA
NA
NA
%
NA
NA
State Total $0.00
NA
NA
NA
NA
NA
%
NA
NA
NON-State Total $0.00
Total Direct Administrative Costs $0.00
Direct Administrative Costs Narrative (State):
Direct Administrative Costs Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 28 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
14). Other or Miscellaneous Costs
This category contains items not included in the previous categories. List items by type of material or nature of expense, break down costs by quantity and co st per unit if
applicable, state the necessity of other costs for successful completion of the project and exclude unallowable cost s (e.g.. Printing, Memberships & subscriptions, recruiting
costs, etc.)
Description
Quantity
Basis
Cost
Length of Time Other or
Miscellaneous Cost
Dues & Subscriptions
3
Yr
$14.11
12.00
$508.00
State Total $508.00
Dues & Subscriptions
3
Yr
$97.00
12.00
$3,492.00
NON-State Total $3,492.00
Total Other or Miscellaneous Costs $4,000.00
Other or Miscellaneous Costs Narrative (State):
Other or Miscellaneous Costs Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 29 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
15). A. GRANT EXCLUSIVE LINE ITEM
Grant Exclusive Line Item Description: Casualty and Liability Costs
Costs directly related to the service or activity of the program that is an integral line item for budgetary purposes. To use this budgetary line item, an applicant must have
Program approval. (Please cite reference per statute for unique costs directly related to the service or activity of the prog ram). (Note: Use columns within table as needed
for the item being reported. Leave blank those columns that are not applicable. This table does NOT auto-calculate each line. You must enter the line totals. The table will
auto-calculate the State, Non-State, and Total Grant Exclusive Line Item amounts based on your line entries. The State, Non-State and Total Grant Exclusive Line Item
amounts will NOT carry forward to the Budget Narrative Summary table. You will have to enter the State and Non -State Totals for ALL Grant Exclusive Line Items in the
Budget Narrative Summary table. Use the "Add New Grant Exclusive Line Item" button below to add additional tables as needed.)
Description
Quantity
Basis
Cost
Length of Time Grant Exclusive Line
Item Cost
Liability & Property Insurance
2
Yr
$1,004.83
12.00
$24,116.00
State Total $24,116.00
Liability & Property Insurance
2
Yr
$6,911.83
12.00
$165,884.00
NON-State Total $165,884.00
Total Grant Exclusive Line Item $190,000.00
Grant Exclusive Line Item Narrative (State):
Grant Exclusive Line Item Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 30 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
15). B. GRANT EXCLUSIVE LINE ITEM
Grant Exclusive Line Item Description: Taxes and Fees
Costs directly related to the service or activity of the program that is an integral line item for budgetary purposes. To use this budgetary line item, an applicant must have
Program approval. (Please cite reference per statute for unique costs directly related to the service or activity of the prog ram). (Note: Use columns within table as needed
for the item being reported. Leave blank those columns that are not applicable. This table does NOT auto -calculate each line. You must enter the line totals. The table will
auto-calculate the State, Non-State, and Total Grant Exclusive Line Item amounts based on your line entries. The State, Non-State and Total Grant Exclusive Line Item
amounts will NOT carry forward to the Budget Narrative Summary table. You will have to enter the State and Non -State Totals for ALL Grant Exclusive Line Items in the
Budget Narrative Summary table. Use the "Add New Grant Exclusive Line Item" button below to add additional tables as needed.)
Description
Quantity
Basis
Cost
Length of Time Grant Exclusive Line
Item Cost
NA
NA
NA
NA
NA
NA
State Total $0.00
NA
NA
NA
NA
NA
NA
NON-State Total $0.00
Total Grant Exclusive Line Item $0.00
Grant Exclusive Line Item Narrative (State):
Grant Exclusive Line Item Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 31 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
15) C. GRANT EXCLUSIVE LINE ITEM
Grant Exclusive Line Item Description: Debt Service (Urban DOAP Only) ~
Costs directly related to the service or activity of the program that is an integral line item for budgetary purposes. To use this budgetary line item, an applicant
must have Program approval. (Please cite reference per statute for unique costs directly related to the service or activity of the program). (Note: Use columns
within table as needed for the item being reported. Leave blank those columns that are not applicable. This table does NOT auto-calculate each line. You must
enter the line totals. The table will auto-calculate the State, Non-State, and Total Grant Exclusive Line Item amounts based on your line entries. The State, Non-
State and Total Grant Exclusive Line Item amounts will NOT carry forward to the Budget Narrative Summary table. You will have to enter the State and Non -
State Totals for ALL Grant Exclusive Line Items in the Budget Narrative Summary table. Use the "Add New Grant Exclusive Line Item" button below to add
additional tables as needed.)
Description
Quantity
Basis
Cost
Length of Time Grant Exclusive Line
Item Cost
NA
NA
NA
NA
NA
NA
State Total $0.00
NA
NA
NA
NA
NA
NA
NON-State Total $0.00
Total Grant Exclusive Line Item $0.00
Grant Exclusive Line Item Narrative (State):
Grant Exclusive Line Item Narrative (Non-State): (i.e. "Match" or "Other Funding")
Page 32 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
16). Indirect Cost (2 CFR 200.414)
Provide the most recent indirect cost rate agreement information with the itemized budget. The applicable indirect cost rate(s) negotiated by the organization with the
cognizant negotiating agency must be used in computing indirect costs (F&A) for a program budget. The amount for indirect cos ts should be calculated by applying the
current negotiated indirect cost rate(s) to the approved base(s). After the amount of indirect costs is determined for the pr ogram, a breakdown of the indirect costs should
be provided in the budget worksheet and narrative below.
Description
Base
Rate
Indirect Cost
NA
NA
NA%
NA
State Total $0
NA
NA
NA%
NA
Non-State Total $0
Total Indirect Costs $0
Indirect Costs Narrative (State):
Indirect Costs Narrative (Non-State):
Page 33 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
Budget Narrative Summary--When you have completed the budget worksheet, transfer the totals for each category to the spaces below to the uniform templa te provided
(SECTION A & B). Verify the total costs and the total project costs. Indicate the amount of State re quested funds and the amount of non-State funds that will support the
project.. (Note: The State, Non-State, and Total cost amounts for each line item below are auto-filled based upon the entries in the preceding budget tables 1-14 and 16.
The State and Non-State Total amounts from Table 15 above, Grant Exclusive Line Item(s), must be entered into this table by hand due to the pos sibility of there being
more than one Grant Exclusive Line Item table. Once the Grant Exclusive Line Item(s) amounts are entered into this table, the State Request amount, Non-State Amount
and the Total Project Costs will be calculated automatically. It is imperative that the summary tables be completed accuratel y for the Budget Narrative Summary to be
accurate.)
Budget Category State Non-State Total
1. Personnel $154,380.00 $1,061,920.00 $1,216,300.00
2. Fringe Benefits $71,042.00 $488,668.00 $559,710.00
3. Travel $762.00 $5,238.00 $6,000.00
4. Equipment $0.00 $0.00 $0.00
5. Supplies $31,849.00 $219,071.00 $250,920.00
6. Contractual Services $16,866.00 $116,034.00 $132,900.00
7. Consultant (Professional Services) $0 $0 $0
8. Construction $0.00 $0.00 $0.00
9. Occupancy (Rent and Utilities) $4,812.00 $33,098.00 $37,910.00
10. Research and Development (R & D) $0.00 $0.00 $0.00
11. Telecommunications $0.00 $0.00 $0.00
12. Training and Education $0.00 $0.00 $0.00
13. Direct Administrative Costs $0.00 $0.00 $0.00
14. Other or Miscellaneous Costs $508.00 $3,492.00 $4,000.00
15. GRANT EXCLUSIVE LINE ITEM(S) $24,116.00 $165,884.00 $190,000.00
16. Indirect Costs $0 $0 $0
State Request $304,335
Non-State Amount $2,093,405
TOTAL PROJECT COSTS $2,397,740
Page 34 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
For State Use Only
Grantee: City of Galesburg
Data Universal Number System (DUNS) Number (enter numbers only): 075614834 Notice of Funding Opportunity (NOFO) Number: 22-494-80-
0338-01
Catalog of state Financial Assistance (CSFA) Number: 494-80-0338 CSFA Short Description: Section 5311 Operating
Fiscal Year(s): 2022
Initial Budget Request Amount:
Prior Written Approval for Expense Line Item:
Statutory Limits or Restrictions:
Checklist:
Final Budget Amount Approved: $2,397,740.00
Program Approval Name Program Approval Signature Date
Fiscal & Administrative Approval Name Fiscal & Administrative Approval Signature Date
Budget Revision Approved:
Program Approval Name Program Approval Signature Date
Fiscal & Administrative Approval Signature Fiscal & Administrative Approval Signature Date
§200.308 Revision of budget and program plans
(e) The Federal/State awarding agency may, at its option, restrict the transfer of funds among direct cost categories or prog rams, functions and activities for Federal/State
awards in which the Federal/State share of the project exceeds the S implified Acquisition Threshold and the cumulative amount of such transfers exceeds or is expected to
exceed 10 percent or $1,000 per detail line item, whichever is greater of the total budget as last approved by the Federal/St ate awarding agency. The Federal/State awarding
ProjectManager_Name ProjectManager_Sign ProjectManager_Date
Financial_Name Financial_Sign Financial_Date
Page 35 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
GOMBGATU-3002-(R-02-17)
agency cannot permit a transfer that would cause any Federal/State appropriation to be used for purposes other than those consistent with the appropriation.
Page 36 of 36
DocuSign Envelope ID: 4DA0E024-BB9B-44FB-9873-F8C0EBD52E91
_______________________________________________________________________________________________________________________________________________________________________
Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 6, 2021
AGENDA ITEM: Resolution authorizing the Mayor to sign the FY 2022 Grant Agreement for
the Downstate Operating Assistance Program Grant Agreement for the City’s transit program.
SUMMARY RECOMMENDATION: The City Manager, Director of Community Development
and the Transit Manager recommend that the resolution be approved.
BACKGROUND: Each year the City submits a grant application to the Illinois Department of
Transportation (IDOT) for funding under the Section 5311 Transit Operating Assistance Program
and Downstate Operating Assistance Program (DOAP). These Federal and State funds, respectively,
are provided by the Illinois Department of Transportation, Office of Intermodal Project
Implementation to assist in funding the operating expenses of the Galesburg public transit and
paratransit programs.
The transit grant application submitted to IDOT this spring was approved. This State program
funds up to 65 percent of the total operating expenses. Attached is a copy of the State grant
agreement and resolution for the City Council’s consideration. The resolution authorizes the City
to enter into the agreement and the Mayor to sign it.
BUDGET IMPACT: If the resolutions are not approved, the grant agreements cannot be executed
and there would be a shortfall of up to $1,558,531 in State Funds to cover transit expenses based
upon anticipated expenditures and revenues.
SUPPORTING DOCUMENTS:
1. Resolution
2.Grant Agreement
21-2036
RESOLUTION NO. _______________
RESOLUTION AUTHORIZING EXECUTION AND AMENDMENT OF DOWNSTATE
OPERATING ASSISTANCE GRANT AGREEMENT
WHEREAS, the provision of public transit service is essential to the people of Illinois; and
WHEREAS, the Downstate Public Transportation Act (30 ILCS 740/2-1 et seq.) (“Act”)
authorizes the State of Illinois, acting by and through the Illinois Department of Transportation, to
provide grants and make funds available to assist in the development and operation of public
transportation systems; and
WHEREAS, grants for said funds will impose certain obligations upon the recipient,
including provision by it of the local share of funds necessary to cover costs not covered by funds
provided under the Downstate Public Transportation Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GALESBURG, KNOX COUNTY, ILLINOIS:
Section 1. That the City of Galesburg enter into a Downstate Public Transportation
Operating Assistance Agreement (“Agreement”) with the State of Illinois and amend such
Agreement, if necessary, for fiscal year 2022 in order to obtain grant assistance under the
provisions of the Act.
Section 2. That the Mayor of the City of Galesburg, is hereby authorized and directed to
execute the Agreement or its amendment(s) on behalf of the City of Galesburg for such assistance
for fiscal year 2022.
Section 3. That the Director of Community Development or the Transit Manager of the
City of Galesburg are hereby authorized to provide such information and file such documents as
may be required to perform the Agreement and to request and receive the grant funding for fiscal
year 2022.
Section 4. That while participating in said operating assistance program the City of
Galesburg shall provide all required local matching funds.
Approved this _____ day of __________, 20___, by a roll call vote as follows:
Roll Call #: ______________________
Ayes: _______________________________________________________________________
Nays: _______________________________________________________________________
Absent: ____________________________________________________________________
_______________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
Illinois Transit Operating
Assistance Agreement
Page 1 of 16 TR OP105 (09/14/21)Printed 12/01/21
Participant Name
City of Galesburg
Agreement Number
OP-22-13-IL
Address
55 W Tompkins St
City
Galesburg
State
IL
Zip Code
61401
Remittance Address (if different from above)
1025 Monmouth Blvd
City
Galesburg
State
IL
Zip Code
61401
Phone
(309) 345-3628
Fax FEIN/TIN
376001160
DUNS
075614834
Brief Description of Service (full description specified in Part 4)
Downstate Operating Assistance Program-Delivery of Public Transportation Services in Illinois.
Total Compensation Amount
$1,558,531.00
Advance Pay
Yes No
Agreement Term
Start Date
07/01/21
Expiration Date
06/30/22
REQUIRED SIGNATURES
By signing below, the PARTICIPANT and the DEPARTMENT agree to comply with and abide by all provisions set forth in this Agreement
and any Appendices thereto.
FOR THE PARTICIPANT:
Signature Date
Name
Peter Schwartzmen
Title
Mayor
Check if under $250,000. If under $250,000, the Secretary's signature may be delegated.
FOR THE DEPARTMENT:
Designee Signature Date Omer Osman, Secretary of Transportation Date
Delegate Name
Printed Name
Matt Magalis
Printed Title
Acting Director of OIPI
Designee Signature Date
Yangsu Kim, Chief Counsel Date
Joanne Woodworth,
Acting Chief Fiscal Officer Date
TR OP105 (09/14/21)Page 2 of 16Printed 12/01/21
Agreement Number
OP-22-13-IL
INTERGOVERNMENTAL AGREEMENT FOR
This Agreement is by and between
Please type or print legibly the PARTICIPANT'S legal name and address
City of Galesburg
1025 Monmouth Blvd
Galesburg, IL 61401
Attention
Peter Schwartzmen
E-mail
pschwart@ci.galesburg.il.us
Taxpayer Identification Number
376001160
referred to as PARTICIPANT, and the State of Illinois, acting by and through its Department of Transportation, referred to as the
DEPARTMENT individually referred to as a PARTY, and collectively referred to as the PARTIES.
Part 1 Scope/Compensation/Term
Part 2 General Provisions
Part 3 Specific Provisions
Part 4 Scope of Services
Appendix 1 Opinion of Counsel
Appendix 2 Board Resolution
Appendix 3 Budget
TR OP105 (09/14/21)Page 3 of 16Printed 12/01/21
Agreement Number
OP-22-13-IL
Part 1
SCOPE / COMPENSATION / TERM
A. Scope of Services and Responsibilities - The DEPARTMENT and the PARTICIPANT agree as specified in Part 4.
B. Compensation - Compensation (if any) shall be as specified in Part 4
C. Term of Agreement - This Agreement will start
Date
07/01/21 and will expire on
Date
06/30/22 .
D. Amendments - All changes to this Agreement must be mutually agreed upon by the DEPARTMENT and the PARTICIPANT and
be incorporated by written amendment, signed by the parties.
E. Renewal - This Agreement may not be renewed.
TR OP105 (09/14/21)Page 4 of 16Printed 12/01/21
Agreement Number
OP-22-13-IL
Part 2
GENERAL PROVISIONS
A. Changes If any circumstances or condition in this Agreement changes, the PARTICIPANT must notify the DEPARTMENT in
writing within seven (7) days.
B. Compliance/Governing Laws The terms of this Agreement shall be construed in accordance with the laws of the State of
Illinois. Any obligations and services performed under this Agreement shall be performed in compliance with all applicable state
and federal laws. The Parties hereby enter into this Intergovernmental Agreement pursuant to the Intergovernmental Cooperation
Act, 5 ILCS 220/1 et seq.
C. Availability of Appropriation This Agreement is contingent upon and subject to the availability of funds. The DEPARTMENT, at
its sole option, may terminate or suspend this Agreement, in whole or in part, without penalty of further payment being required, if
the Illinois General Assembly or any other funding source fails to make an appropriation sufficient to pay such obligation, or if (1)
funds needed are insufficient for any reason; (2) the Governor decreases the DEPARTMENT's funding by reserving some or all
of the DEPARTMENT's appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly; or (3) the
DEPARTMENT determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or
advisable based upon actual or projected budgetary considerations. PARTICIPANT will be notified in writing of the failure of
appropriation or of a reduction or decrease.
D. Record Retention All costs charged to the Project, as defined in Part 4, shall be supported by properly executed and clearly
identified payroll records, time records, invoices, contracts, vouchers or checks evidencing in detail the nature and propriety of
the charges. Such documentation shall be readily accessible on site at least until Project closeout.
The PARTICIPANT shall maintain, for a minimum of three years after the completion of the contract, adequate books, records,
and supporting documents to verify the amounts, recipients, and uses of all disbursements of funds passing in conjunction with
the contract. The contract and all books, records, and supporting documents related to the contract shall be available for review
and audit by the Auditor General or the DEPARTMENT (hereinafter "Auditing Parties"). The PARTICIPANT agrees to cooperate
fully with any audit conducted by the Auditing Parties and to provide full access to all relevant materials. Failure to maintain the
books, records, and supporting documents required by this section shall establish a presumption in favor of the DEPARTMENT
for the recovery of any funds paid by the State under the contract for which adequate books, records, and supporting
documentation are not available to support their purported disbursement.
If any litigation, claim, negotiation, audit or other action involving the records has been started prior to the expiration of the three-
year period, PARTICIPANT shall retain the records for three years after completion of the action and resolution of all issues
arising from it.
E. Inspection and Audit PARTICIPANT shall permit, and shall require its contractors and auditors to permit, the DEPARTMENT,
and any authorized agent of the DEPARTMENT, to inspect all work, materials, payroll, audit working papers, and other data and
records pertaining to the Project; and to audit the books, records, and accounts of the PARTICIPANT with regard to the Project.
The DEPARTMENT may, at its sole discretion and at its own expense, perform a final audit of the Project. Such audit may be
used for settlement of the grant and Project closeout. PARTICPANT agrees to implement any audit findings contained in the
DEPARTMENT's final audit, the PARTICIPANT's independent audit, or as a result of any duly authorized inspection or review.
PARTICIPANT agrees to permit the DEPARTMENT to conduct scheduled or unscheduled inspections of PARTICIPANT's public
transportation services. Such inspections shall be conducted at reasonable times, without unreasonable disruption or interference
with any transportation service or other business activity of the PARTICIPANT or any Service Board.
PARTICIPANT agrees to notify the DEPARTMENT of any pending federal triennial review as soon as it is scheduled and to
permit the DEPARTMENT to attend same.
F. Cost Category Transfer Request DEPARTMENT approval is required for all transfers between or among appropriated and
allocated cost categories. To secure approval, the PARTICIPANT must submit a written request to the DEPARTMENT detailing
the amount of transfer, the cost categories from and to which the transfer is to be made, and rationale of the transfer.
G. Procurement Procedures The PARTICIPANT must comply with the Illinois Procurement Code when purchasing products or
services with State of Illinois funds "State Funds" 30 ILCS 500. In the absence of formal procedures of the PARTICIPANT, the
procedures of the DEPARTMENT will be used. The PARTICIPANT may only procure products or services from one source with
any State of Illinois funds ("State Funds") if" (1) the products or services are available only from a single source; or (2) the
DEPARTMENT authorizes such a procedure; or, (3) the DEPARTMENT determines competition is inadequate after solicitation
from a number of sources.
The PARTICIPANT shall include a requirement in all contracts with third parties that the contractor or consultant will comply with
the requirements of this Agreement in performing such contract, and that the contract is subject to the terms and conditions of
this Agreement.
H. Employment of Department Personnel The PARTICIPANT will not employ any person or persons currently employed by the
DEPARTMENT for any work required by the terms of this Agreement.
TR OP105 (09/14/21)Page 5 of 16Printed 12/01/21
Agreement Number
OP-22-13-IL
I. Severability The Parties agree that if any provisions of the Agreement shall be held invalid for any reason whatsoever, the
remaining provisions shall not be affected thereby if such remaining provisions could then continue to conform with the purposes,
terms and requirements of the applicable law.
J. Assignment PARTICIPANT agrees that this Agreement shall not be assigned or transferred without the written consent of the
DEPARTMENT and that any successor to PARTICIPANT's right under this Agreement will be required to accede to all of the
terms, conditions and requirements of this Agreement as a condition precedent to such succession.
K. Documents Forming This Agreement This Agreement and the PARTICIPANT's Application for the fiscal year as approved by
and on file at the DEPARTMENT constitute the entire agreement between the parties and supersede any and all prior
agreements or understandings between the parties.
L. Non-Waiver PARTICIPANT agrees that in no event shall any action, including the making by the DEPARTMENT of any payment
under this Agreement, constitute or be construed as a waiver by the DEPARTMENT of any breach of covenant or any default on
the part of the PARTICIPANT that may then exist; and any action, including the making of such payment by the DEPARTMENT,
while any such breach or default shall exist, shall in no way impair or prejudice any right or remedy available to the
DEPARTMENT in respect to such breach or default. The remedies available to the DEPARTMENT under this Agreement are
cumulative and not exclusive. The waiver or exercise of any remedy shall not be construed as a waiver of any other remedy
available hereunder or under general principles of law or equity.
M. Dispute Resolution In the event of a dispute in the interpretation of the provisions of this Agreement, such dispute shall be
settled through negotiations between the DEPARTMENT and the PARTICIPANT. In the event that agreement is not
consummated at this negotiation level, the dispute will then be referred through the DEPARTMENT's administrative chain of
command for a decision by the DEPARTMENT and ultimately, if necessary, to the Secretary of the DEPARTMENT. The
DEPARTMENT shall decide all claims, questions, and disputes that are referred to it regarding the interpretation, prosecution,
and fulfillment of this Agreement. The DEPARTMENT's decision upon all claims, questions, and disputes shall be final and
conclusive.
TR OP105 (09/14/21)Page 6 of 16Printed 12/01/21
Agreement Number
OP-22-13-IL
Part 3
SPECIFIC PROVISIONS
A. Invoices The PARTICIPANT will submit invoices for costs that have been incurred and are within the scope of the service. If the
DEPARTMENT or Auditing Parties deem the PARTICIPANT's invoices insufficient to document work completed, the
DEPARTMENT may require further records and supporting documents to verify the amounts, recipients, and users of all funds
invoiced pursuant to this Agreement. Furthermore, if any of the deliverables in Part 4 are not satisfactorily completed,
PARTICIPANT will refund payments made under this Agreement to the extent that such payments were made for any such
incomplete or unsatisfactory deliverable. Any invoices/bills issued by the PARTICIPANT to the DEPARTMENT pursuant to this
Agreement shall be signed by an authorized representative of the PARTICIPANT and shall be submitted through the
DEPARTMENT's grants management system as a pay request, or through summary reports of budget actuals.
B. Billing and Payment All invoices for services performed and costs incurred by the PARTICIPANT prior to July 1st of each State
fiscal year must be presented to the DEPARTMENT no later than August 1st of that same year for payment under this
Agreement. Notwithstanding any other provision of this Agreement, the DEPARTMENT shall not be obligated to make payment
to the PARTICIPANT on invoices presented after said date. Failure by the PARTICIPANT to present such invoices prior to said
date may require the PARTICIPANT to see payment of such invoices through the Illinois Court of Claims and the Illinois General
Assembly. No payments will be made for services performed prior to the effective date of this Agreement. The DEPARTMENT
will direct all payments to the PARTICIPANT's remittance address listed in this Agreement.
C. Termination This Agreement may be terminated by either party by giving thirty (30) calendar days written notice. If the
DEPARTMENT is dissatisfied with the PARTICIPANT's performance or believes that there has been a substantial decrease in
the PARTICIPANT's performance, the DEPARTMENT may give written notice that remedial action shall be taken by the
PARTICIPANT within seven (7) calendar days. If such action is not taken with the time afforded, the DEPARTMENT may
terminate the Agreement by giving seven (7) calendar days written notice to the PARTICIPANT. In either instance, the
PARTICIPANT shall be paid for the value of all authorized and acceptable work performed prior to the date of termination.,
including non-cancelable obligations made prior to receipt of notice of termination and for which work will be completed with thirty
(30) days of receipt of notice of termination, based upon the payment procedures set forth in Part 4 of this Agreement.
D. Location of Service The Service to be performed by the PARTICIPANT shall be performed as described in the PARTICIPANT's
Application.
E. Ownership of Documents/Title to Work All documents, data and records produced by the PARTICIPANT in carrying out the
PARTICIPANT's obligations and services hereunder, without limitation and whether preliminary or final, shall become and remain
the property of the DEPARTMENT. The DEPARTMENT shall have the right to use all such documents, data, and records without
restriction or limitation and without additional compensation to the PARTICIPANT. All documents, data, and records in performing
research shall be available for examination by the DEPARTMENT upon request. Upon completion of the services hereunder or at
the termination of this Agreement, all such documents, data , and records shall, at the option of the DEPARTMENT, be
appropriately arranged, indexed, and delivered to the DEPARTMENT by the PARTICIPANT.
F. Software All software and related computer programs produced and developed by the PARTICIPANT (or authorized contractor
or subcontractor thereof) in carrying out the PARTICIPANT's obligation hereunder, without limitation and whether preliminary or
final, shall become and remain the property of both the DEPARTMENT and the PARTICIPANT. The DEPARTMENT shall be free
to sell, give, offer, or otherwise provide said software and related computer programs to any other agency, department,
commission, or board of the State of Illinois, as well as any other agency, department, commission, board, or other governmental
entity of any country, state, county, municipality, or any other unit of local government, or to any entity consisting of
representatives of any unit of government, for official use by said entity. Additionally, the DEPARTMENT shall be free to offer or
otherwise provide said software and related computer programs to any current or future contractor.
The DEPARTMENT agrees that any entity to whom the software and related computer programs will be given, sold or otherwise
offered shall be granted only a use license, limited to use for official or authorized purposes, and said entity shall otherwise be
prohibited from selling, giving, or otherwise offering said software and related computer programs without the written consent of
both the DEPARTMENT and the PARTICIPANT.
G Confidentiality Clause Any documents, data, records, or other information given to or prepared by the PARTICIPANT pursuant
to this Agreement shall not be made available to any individual or organization without prior written approval by the
DEPARTMENT. All information secured by the PARTICIPANT from the DEPARTMENT in connection with the performance of
services pursuant to this Agreement shall be kept confidential unless disclosure of such information is approved in writing by the
DEPARTMENT.
H. Reporting/Consultation The PARTICIPANT shall consult with and keep the DEPARTMENT fully informed as to the progress of
all matters covered by this Agreement.
I. Indemnification Unless prohibited by State law, the PARTICIPANT agrees to hold harmless and indemnify the DEPARMENT,
and its officials, employees, and agents, from any and all losses, expenses, damages (including loss of use), suits, demands and
claims, and shall defend any suit or action, whether at law or in equity, based on all alleged injury or damage of any type arising
from the actions or inactions of the PARTICIPANT and/or the PARTICIPANT's employees, officials, agents, contractors and
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subcontractors, and shall pay all damages, judgments, costs, expenses, and fees, including attorney's fees, incurred by the
DEPARTMENT and its officials, employees and agents in connection therewith.
PARTICIPANT shall defend, indemnify and hold the DEPARTMENT harmless against a third-party action, suit or proceeding
("Claim") against the DEPARTMENT to the extent such Claim is based upon an allegation that an action of PARTICIPANT
infringes a valid United States patent or copyright or misappropriates a third party's trade secret.
J. Equal Employment Practice
1. The PARTICIPANT must comply with the "Equal Employment Opportunity Clause" required by the Illinois Department of
Human Rights. The PARTICIPANT must include a requirement in all contracts with third parties (contractor or
consultant) to comply with the requirements of this clause. The Equal Employment Opportunity Clause reads as follows:
In the event that the PARTICIPANT, its contractor or consultant fails to comply with any provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act Rules and Regulations of the Illinois Department of
Human Rights ("IDHR"), the PARTICIPANT, its contractor or consultant may be declared ineligible for future contracts or
subcontracts with the state of Illinois or any of its political subdivisions or municipal corporations, and the contract may
be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked
as provided by statute or regulation.
During the performance of this contract, the PARTICIPANT agrees as follows:
a. That it; will not discriminate against any employee or applicant for employment because of race, color, religion, sex,
national origin, ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from
military service; and further that it will examine all job classifications to determine if minority persons or women are
underutilized and will take appropriate affirmative action to rectify any such underutilization;
b. That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the
availability (in accordance with IDHR's Rules and Regulations) of minorities and women in the area(s) from which it
may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that
minorities and women in the area(s) from which it may reasonable recruit and it will hire for each job classification for
which employees are hired in such a way that minorities and women are not underutilized.
c. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants
will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin or
ancestry, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service;
d. That it will send to each labor organization or representative of workers with which it has or is bound by a collective
bargaining or other agreement or understanding, a notice advising such labor organizations or representative of the
PARTICIPANT's, its contractor's and/or consultant's obligations under the Illinois Human Rights Act and IDHR's
Rules and Regulations. If any such labor organization or representative fails or refuses to comply with the
PARTICIPANT, its contractor's and/or consultant's in its efforts to comply with such Act and Rules and Regulations,
the PARTICIPANT, its contractor's and/or consultant's will promptly notify IDHR and the DEPARTMENT and will
recruit employees from other sources when necessary to fulfill its obligations thereunder;
e. That it will submit reports as required by IDHR's Rules and Regulations, furnish all relevant information as may from
time to time be requested by IDHR or the DEPARTMENT, and in all respects comply with the Illinois Human Rights
Act and IDHR's Rules and Regulations;
f. That it will permit access to all relevant books, records, accounts, and work sites by personnel of the DEPARTMENT
and IDHR for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and IDHR's Rules
and Regulations;
g. That it will include verbatim or by reference the provisions of this Clause in every contract and subcontract it awards
under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be
binding upon such subcontractor. In the same manner as with other provisions of this Agreement, the
PARTICIPANT, its contractor or consultant will be liable for compliance with applicable provisions of this clause; and
further it will promptly notify IDHR and the DEPARTMENT in the event any of its contractor or subcontractor fails or
refuses to comply therewith. In addition, the PARTICIPANT will not use any contractor or subcontractor declared by
the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of
its political subdivisions or municipal corporations;
2. The PARTICIPANT must have written sexual harassment policies that include, at a minim, the following information: (i)
the illegality of sexual harassment; (ii) the definition of sexual harassment, under State law; (iii) a description of sexual
harassment, utilizing examples; (iv) the PARTICIPANT's internal complaint process including penalties; (v) the legal
recourse, investigative, and complaint process available through the Department of Human Rights and the Human
Rights Commission; (vi) directions on how to contact the Department and Commission; and (vii) protection against
retaliation as provided by Section 6-101 of the Illinois Human Rights Act. A copy of the policies must be provided to the
DEPARTMENT upon request.
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K. Discrimination The PARTICIPANT understands it is subject to the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., which
prohibits discrimination in connection with the availability of public accommodations.
L. Tax Identification Number PARTICIPANT certifies that:
1. The number shown on this form is a correct taxpayer identification number (or it is waiting for a number to be issued),
and
2. It is not subject to backup withholding because: (a) it is exempt from backup withholding, or (b) has not been notified by
the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or
dividends, or (c) the IRS has notified the PARTICIPANT that it is no longer subject to backup withholding, and
3. It is a U.S. entity, specifically a governmental entity within the State of Illinois, as described above.
M. International Boycott The PARTICIPANT certifies that neither the PARTICIPANT nor any substantially owned affiliate is
participating or shall participate in an internally boycott in violation of the U.S. Export Administration Act of 1979 or the applicable
regulations of the U.S. Department of Commerce. This applies to contracts that exceed $10,000 (30 ILCS 582).
N. Forced Labor The PARTICIPANT certifies it complies with the State Prohibition of Goods from Forced Labor Act, and certifies
that no foreign-made equipment, materials, or supplies furnished to the DEPARTMENT under this Agreement have been or will
be produced in whole or in part by forced labor, or indentured labor under penal sanction (30 ILCS 583).
O. Ethics
1. Code of Conduct:
a. Personal Conflict of Interest - The PARTICIPANT shall maintain a written code or standard of conduct that shall
govern the performance of its employees, officers, board members, or agents engaged in the award and
administration of contracts supported by state or federal funds. Such code shall provide that no employee, officer,
board member or agent of the PARTICPANT may participate in the selection, award, or administration of a contract
supported by state or federal funds if a conflict of interest, real or apparent would be involved. Such a conflict would
arise when any of the parties set forth below has financial or other interest in the firm selected for award:
i. the employee, officer, board member, or agent;
ii. any member of his or her immediate family;
iii. his or her partner; or
iv. an organization that employs, or is about to employ, any of the above.
The code shall also provide that PARTICIPANT's employees, officers, boards members, or agents shall neither
solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to
subcontracts. The DEPARTMENT may waive the prohibition contained in this subsection, provided that any such
present employee, officer, board member, or agent shall not participate in any action by the PARTICIPANT or the
locality relating to such contract, subcontract, or arrangement. The code shall also prohibit the officers, employees,
board members, or agents of the PARTICIPANT from using their positions for a purpose that constitutes or presents
the appearance of personal or organizational conflict of interest or personal gain.
b. Organizational Conflict of Interest - The PARTICIPANT will also prevent any real or apparent organizational conflict
of interest. An organizational conflict of interest exists when the nature of the work to be performed under a
proposed third-party contract or subcontract may, without some restriction on future activities, result in a unfair
competitive advantage to the third party contractor or PARTICIPANT or impair the objectivity in performing the
contract work.
2. Bonus or Commission - The PARTICIPANT warrants that no person or selling agency has been employed or retained to solicit
or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee.
The State shall have the right to annul this Agreement without liability, or at its discretion to deduct such commission or fee. No
State officer or employee, or member of the State General Assembly or of any unit of local government who or that contributes
to the State Funds shall be allowed to share in any part of this Agreement or to any benefits arising therefrom.
3. Bribery - Non-governmental recipients and third party contractors shall certify that they have not been convicted of bribery or
attempting to bribe an officer or employee of the State of Illinois or local government, nor has the PARTICIPANT made an
admission of guilt of such conduct that is a matter of record, nor has an official, agent or employee of the PARTICIPANT or
third party contractors committed bribery or attempted bribery on behalf of the firm and pursuant to the direction or
authorization of a responsible official of the PARTICIPANT. Such PARTICIPANT or third-party contractors shall further certify
that they have not been barred from contracting with a unit of the State or local government as a result of a violation of Section
33E-3 or 33E-4 of the Illinois Criminal Code.
P. DRUG FREE WORKPLACE PARTICIPANT agrees to comply with the provisions of the Illinois Drug Free Workplace Act (30
ILCS 580/1 et seq.) which mandates no participant or contract shall receive a grant or be considered for the purposes of being
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awarded a contract for the procurement of any property or services from the State unless that grantee or contractor has certified
to the State that the grantee or contractor will provide a drug free workplace. False certification or violation of the certification may
result in sanctions including, but not limited to, suspension of contract or grant payments, termination of the contract or grant and
debarment of contracting or grant opportunities with the State for at least one (1) year but not more than five (5) years.
For the purpose of this certification, "participant" or "contractor" means a corporation, partnership, or other entity with twenty-five
or more employees at the time of issuing the Agreement, or a department, division, or other unit thereof, directly responsible for
the specific performance under a contract or grant of $5,000 or more from the State.
PARTICIPANT certifies and agrees that it will provide a drug free workplace by:
1. Publishing a statement:
a. Notifying employees that the unlawful manufacturer, distribution, dispensing, possession or use of a controlled
substance, including cannabis, is prohibited in the PARTICIPANT's workplace.
b. Specifying the actions that will be taken against employees for violations of such prohibition.
c. Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
i. abide by the terms of the statement; and
ii. notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than
five (5) days after such conviction.
2. Establishing a drug free awareness program to inform employees about:
a. the dangers of drug abuse in the workplace;
b. the PARTICIPANT's policy of maintaining a drug free workplace;
c. any available drug counseling, rehabilitation, and employee assistance programs; and
d. the penalties that may be imposed upon an employee for drug violations.
3. Providing a copy of the statement required by subparagraph (1) to each employee engaged in the performance of the
Program and to post the statement in a prominent place in the workplace.
4. Notifying the DEPARTMENT within ten (10) days after receiving notice under part (Q) of paragraph (1) of subsection (ii)
above from an employee or otherwise receiving actual notice of such conviction.
5. Imposing a sanction on or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
any employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act.
6. Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation is required
and indicating that a trained referral team is in place.
7. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free
Workplace Act.
Q. Equipment The DEPARTMENT and the PARTICIPANT agree to the following:
1. The PARTICIPANT acknowledges that any equipment purchased under this Agreement must remain the property of the
DEPARTMENT.
2. The PARTICIPANT must use the equipment for the authorized purpose under Part 4 (Scope of Service/Responsibilities)
during the period of performance or the equipment's entire useful life;
3. The PARTICIPANT must not sell, transfer, encumber, or otherwise dispose of any equipment that is acquired under this
Agreement without prior DEPARTMENT's written approval.
4. In cases where the PARTICIPANT fails to dispose of any equipment properly, as determined by the DEPARTMENT, the
PARTICIPANT may be required to reimburse the DEPARTMENT for the cost of the equipment; and
5. For purposes of this provision, "equipment" includes any tangible or intangible product, having a useful life of two years
or more, an acquisition cost of at least $100, and used solely in PARTICIPANT's performance under this Agreement.
R. PARTICIPANT'S Warranties PARTICIPANT warrants that it has the requisite fiscal, managerial, and legal capability to carry out
the Project and to receive and disburse Project funds. PARTICIPANT agrees to initiate and consummate all actions necessary to
enable it to enter into this Agreement. PARTICIPANT warrants that there is no provision in its charter, bylaws, or any rules,
regulations, or legislation that prohibits, voids, or otherwise renders unenforceable against PARTICIPANT any provision or clause
of this Agreement. PARTICIPANT warrants further that is has paid all federal, state and local taxes levied or imposed and will
continue to do so, excepting only those that may be contested in good faith. PARTICIPANT agrees that upon execution of this
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Agreement, PARTICIPANT will deliver to the DEPARTMENT:
1. a legal opinion from an attorney licensed to practice law in Illinois and authorized to represent the PARTICIPANT in the
matter of this Agreement, stating:
a. the PARTICIPANT is lawfully organized;
b. the PARTICIPANT is an eligible "participant" as defined in the Downstate Public Transportation Act (30 ILCS 740)
(the "Act");
c. the PARTICIPANT is legally authorized to enter into this Agreement; and
d. this Agreement will be legally binding on the PARTICIPANT.
2. a certified copy of a resolution or ordinance adopted by the PARTICIPANT's governing body that authorizes the
execution of this Agreement and identifies the person, by position, authorized to sign this Agreement and payment
requisitions.
S. Independence of PARTICIPANT In no event shall PARTICIPANT or any of its contractors be considered agents or employees
of the DEPARTMENT or the State. The PARTICIPANT agrees that none of its employees, agents or contractors will hold
themselves out as, or claim to be, agents, officers or employees of the DEPARTMENT or the State, and will not make any claim,
demand or application to or for any right or privilege applicable to an officer, agent or employee of the State, including, but not
limited to, rights and privileges concerning worker's compensation and occupational diseases coverage, unemployment
compensation benefits, Social Security coverage or retirement membership or credit.
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Part 4
SCOPE OF SERVICE/RESPONSIBILITIES
A. Project Scope PARTICIPANT agrees to provide the public transportation services described in its final approved application and
program of proposed expenditures ("POPE" or "Project") approved by the DEPARTMENT, and in accordance with the Act, the
rules governing the Downstate Operating Assistance Program (92 IL Admin. Code 653) (the "Rules"), and all other applicable
laws and regulations. PARTICIPANT shall not reduce, terminate, or substantially change public transportation services or
increase fares without prior written notification to the DEPARTMENT.
B. Project Budget Under the Act, the DEPARTMENT enters into this Agreement to implement PARTICIPANT's approved program
of expenditures and services, within the following condition:
The PARTICIPANT shall be paid under this Agreement sixty-five percent (65%) of PARTICIPANT's eligible operating expenses
incurred during fiscal year 20 22 , up to the corresponding identical or minimally different appropriation amount provided by
the appropriation legislation for fiscal year 20 22 , as per 30 ILCS 740/2-7(b-10) and 30 ILCS 740/2-3(d), as long as there are
sufficient funds transferred into the Downstate Public Transportation Fund (30 ILCS 740/2-7 (b)), and provided that the amount
paid under this Agreement together with any operating assistance received by the PARTICIPANT from any other state or local
agency for fiscal year 20 22 does not exceed PARTICIPANT's actual operating deficit for that year.
The DEPARTMENT has approved and agrees to enter into this Agreement in the estimated amount of $1,558,531.00
subject to the limitations set forth above, the Act and the Rules.
In the event that a PARTICIPANT receives an amount in excess of the amount provided to be paid to the PARTICIPANT above,
or the combined state and local operating assistance funds for fiscal year 20 22 exceed PARTICIPANT's actual operating
deficit for that year, PARTICIPANT agrees to remit to the State any excess funds received. For purposes of this Agreement, the
term "operating deficit" shall have the following meaning set forth in Section 2-2.03 of the Act (30 ILCS 740/2-2.03): "the amount
by which eligible operating expenses exceed revenue from fares, reduced fare reimbursements, rental of properties, advertising,
and any other amounts collected and received by a provider of public transportation, which, under standard accounting practices,
are properly classified as operating revenue or operating income attributable to providing public transportation and revenue from
any federal financial assistance received by the participant to defray operating expenses or deficits. For purposes of determining
operating deficits, local effort from local taxes or its equivalent shall not be included as operating revenue or operating income."
PARTICIPANT agrees to commit the necessary local funding to cover costs incurred in providing public transportation that are
not reimbursed under this Agreement or by other federal, state or local assistance programs.
C. Payment Procedures The DEPARTMENT shall process up to a total of 24 payments, comprising of a combination of advance,
reimbursement or reconciling payments, to PARTICIPANT upon the timely receipt of quarterly expense and revenue submitted
on the DEPARTMENT's prescribed forms. Payments will be processed upon the DEPARMTENT determining if and to what
extent the request is for eligible operating expenses incurred in conformity with PARTICIPANT's approved application and the
Act.
PARTICIPANTs shall have the flexibility to request:
1. Monthly advances based on its estimated quarterly expense and revenue, up to the date the actual expense and
revenue for that quarter is required to be filled with the DEPARTMENT; or
2. A reimbursement for actual monthly expense and revenue incurred; or
3. A combination of both.
Advance payments may not be processed by the DEPARTMENT, or dated by the PARTICIPANT, earlier than thirty days prior to
the start of the quarter for which the advance is requested. No payments will be made until the State's annual budget has been
passed, and this Agreement is fully executed by both the DEPARTMENT and the PARTICIPANT and successfully filed with the
Office of the Comptroller. PARTICIPANT shall file actual expense and revenue incurred in the 1st, 2nd, 3rd, and 4th quarters no
later than November 1, February 1, May 1, and August 1, respectively.
The PARTICIPANT shall adjust payment requests to reflect all previous monthly actual expense and revenue not reflected in
previous payment requests.
PARTICIPANT agrees that payment shall not constitute a final determination by the DEPARTMENT of the eligibility of such
expense and shall not constitute a waiver of any violation of the terms of this Agreement. The DEPARTMENT reserves the right
to offset any payment to satisfy any monetary claims that the DEPARTMENT may have outstanding against PARTICIPANT.
D. Eligible Operating Expenses Eligible operating expenses include, but are not limited to the following:
1. employee wages and benefits;
2. materials fuels and supplies;
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3. rental of facilities;
4. taxes other than income taxes;
5. payment for debt service (including principal and interest) on equipment or facilities owned by PARTICIPANT's
governing board, through resolution, certifies that the public transportation portion of the equipment or facilities is
required for the day-to-day provision of public transportation within the next 24 months, provided that, in undertaking and
administering the acquisition and ownership of the equipment and facilities, the PARTICIPANT complies with the
DEPARTMENT's "Public Transportation Capital Improvement Grants Manual" and "Supplemental Operating Assistance
Guidelines";
6. non-rolling stock-equipment purchases that are less than $10,000;
7. administrative costs (i.e., costs incurred in capital grant record keeping, grant management, and the preparation of
status reports required by the DEPARTMENT under its capital grant program) associated with capital projects that are
not reimbursed elsewhere;
8. routine maintenance and repairs to buildings, equipment or vehicles that do not extend their useful life for replacement
eligibility purposes;
9. reasonable expenses and compensation for PARTICIPANT's board members or trustees as provided under the Local
Mass Transit District Act (70 ILCS 3610/4);
10. established reserves for self-insurance programs;
11. the costs associated with the audit requirements set forth in Section 653.410 of the Rules;
12. Eighty percent of the dues paid by the applicant to the Illinois Public Transportation Association and 90% of the dues
paid by the applicant to the American Public Transportation Association or the Community Transportation Association of
America; and
13. any other expenditure that an independent auditor retained by the PARTICIPANT's governing board determines is
required for the provision of public transportation according to the most current version of AICPA's generally accepted
standard accounting principles for public transportation operations.
E. Ineligible operating expenses Ineligible operating expenses include, but are not limited to, the following:
1. depreciation, whether funded or unfunded;
2. amortization of any intangible assets;
3. debt service on capital assets acquired with the assistance of capital grant funds provided by the State;
4. profit or return on investments;
5. excessive payments to associated entities;
6. expenses associated with the Workplace Investment Act (29 USC Chapter 30), or its successor;
7. costs reimbursed under Section 5303, 5304, and 5305 of the Federal Mass Transit Act (49 USC 53);
8. travel and entertainment expenses incurred in attending non-public transportation-related activities;
9. charter, school bus and sightseeing expenses as defined by the FTA;
10. fines and penalties;
11. charitable donations;
12. interest expense on long-term borrowing and debt retirement other than on that portion of publicly-owned equipment and
facilities required for public transportation;
13. income taxes;
14. that portion of any eligible operating expense for which the PARTICIPANT has or will receive reimbursement from any
other federal or State capital grant program absent a specific federal or State directive allowing the capital expense to be
treated as an operating expense;
15. expenses associated with compliance with OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit
Organizations);
16. expenses for freight haulage provided by PARTICIPANT;
17. any expense that is reimbursed from insurance proceeds;
18. maintenance or operation of vehicles that are not used by a PARTICIPANT or its contractors for public transportation or
to support public transportation operations; and
19. any other expense determined by the DEPARTMENT to be inconsistent with federal regulations or requirements.
F. PARTICIPANT's Independent Audit PARTICIPANT shall select an independent licensed Certified Public Accountant to perform
an audit pursuant to the requirements of § 653.410 of the Rules. The standards for selection of the auditor and the scope and
contents of the audit are contained in § 653.410 of the Rules; PARTICIPANT and its auditor shall become familiar with the Rules
and adhere to its provisions in completion of the audit. The audit shall also be completed in conformity with the Single Audit Act
(31 USC 7501 et seq.), and shall include a statement, if applicable, that any allocation of revenues and expenses to the program
of approved expenditures funded under this Agreement is in accordance with a cost allocation plan approved by the
DEPARTMENT. PARTICIPANT's audit must include a schedule of operating revenues and expenses for the PARTICIPANT's
contract period on forms prescribed by the DEPARTMENT. PARTICIPANT's independent audit shall be submitted to the
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DEPARTMENT as required by the Act.
G. Project Closeout Upon the DEPARTMENT's receipt of the PARTICIPANT's independent audit report of the Project, the
DEPARTMENT shall perform a review of the PARTICIPANT's independent audit to determine whether to approve the
independent audit. Once the PARTICIPANT's independent audit has been approved by the DEPARTMENT, the DEPARTMENT
shall determine the eligibility of costs incurred and shall make a final determination of amounts due to the PARTICIPANT under
this Agreement. If the DEPARTMENT has made payment to the PARTICIPANT in excess of the final total amount determined by
the DEPARTMENT-approved independent audit to be due the PARTICIPANT, the PARTICIPANT shall promptly remit such
excess to the DEPARTMENT. At the discretion of the DEPARTMENT, several years of audit reconciliation balances may be
combined to allow for one payment to reconcile minor annual reconciliation balances. The Project close-out occurs when the
DEPARTMENT notifies the PARTICIPANT that the Project is closed-out and forwards the final award payment, as determined by
the DEPARTMENT-approved independent audit to the PARTICIPANT, or when an appropriate refund of Agreement funds, as
determined by the DEPARTMENT-approved independent audit, has been received from the PARTICIPANT and acknowledged
by the DEPARTMENT. Close-out shall be subject to any continuing obligations imposed on the PARTICIPANT by this Agreement
or contained in the final notification or acknowledgment from the DEPARTMENT.
Payment issues, audit issues or any other matters pertaining to the Agreement may not be subsequently raised and are forever
settled upon Project closeout.
H. School Bus Operations Pursuant to 20ILCS 2705/2705-605(f), PARTICIPANT agrees not to engage in school bus operations
exclusively for the transportation of students and school bus personnel in competition with private school bus operators where
such private school bus operators are available to provide adequate transportation at reasonable rates in conformance with
applicable safety standards.
If the PARTICIPANT does engage in school bus operations exclusively for the transportation of students and school bus
personnel as described above, then the PARTICIPANT must operate a school system in the area to be served and operate a
separate and exclusive school bus program for the school system.
The PARTICIPANT shall immediately notify the DEPARTMENT in writing of its involvement in or its intention to become involved
in any school bus operation prohibited by Section 49.19(6) of the Civil Administrative Code of Illinois.
I. Ethanol Gasoline Pursuant to the Act (30 ILCS 740/2-15.1), PARTICIPANT hereby certifies that all gasoline burning motor
vehicles operated under its jurisdiction use, if capable, fuel containing ethanol gasoline.
J. Restrictions on Lobbying The PARTICIPANT affirms and attests that no compensation has been or will be paid from State
Funds to a person or entity registered, or required to be registered, under the Illinois Lobby Registration Act (25 ILCS 170) for the
purpose of influencing or attempting to influence an officer or employee of any state agency, or a member or employee of the
Illinois General Assembly, in connection with the awarding of any state contract, grant, or loan, and the extension, continuation,
renewal, amendment, or modification of the same.
The PARTICIPANT certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this
Agreement and understands that evidence of a violation of this clause may at any time be referred to the appropriate law
enforcement agency, State's Attorney, or Attorney General and result in prosecution in the county where the offense is
committed or in Sangamon County by the State's Attorney or the Attorney General of Illinois.
The PARTICIPANT shall require that the language of this certification be included in the award documents for all sub-awards at
all tiers (including sub-contracts, sub-grants and contracts under grants, loans, and cooperative agreements) and that all sub-
recipients shall certify accordingly.
K. Notice Of Current Or Prospective Legal Matters PARTICIPANT must promptly notify the DEPARTMENT if a current or
prospective legal matter emerges that may affect the DEPARTMENT. The PARTICIPANT must include similar notification
requirement in its third party agreements and must require each third party participant to include an equivalent provision in its sub
agreements at ever tier of non-procurement awards of any amount and all lower tiers of procurement transactions.
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APPENDIX 1
OPINION OF COUNSEL
I, the undersigned, am an attorney, licensed by and duly admitted
Signature Date
Attorney's Name
Attorney For
City of Galesburg
to practice law in the State of Illinois and am counsel and attorney for City of Galesburg
("PARTICIPANT"). In this capacity, my opinion has been requested concerning the eligibility of the PARTICIPANT for assistance under the
provisions of Downstate Operating Assistance Act, 30 ILCS 740/2-1 et seq. ("Act"). I have also reviewed the Downstate Operating
Assistance Agreement, Agreement No. , ("Agreement") tendered by theOP-22-13-IL, Grant No.OP-22-13-IL
State of Illinois ("State") to the PARTICIPANT. I hereby advise as follows:
1. The recipient is an eligible Participant as defined in the Act.
2. There are no provisions in the PARTICIPANT's charter or by-laws or in the laws or rules of the State of Illinois, the United States of
America, or any unit of local of government that preclude or prohibit the PARTICIPANT from entering into the Agreement.
3. The PARTICIPANT is fully empowered and authorized to enter into the Agreement and that Agreement, when executed by both parties,
will be legally binding upon the PARTICIPANT and its successors and assigns.
4. I have no knowledge of any pending or threatened litigation, in either federal or state courts that would adversely affect this Agreement
or prevent the PARTICIPANT from contracting with the State for the purpose of receiving a Downstate Operating Assistance Agreement.
Based upon the foregoing, I am of the opinion that the PARTICIPANT is eligible under the provisions of the Act and is empowered and
authorized accept the agreement from the State.
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APPENDIX 2
RESOLUTION AUTHORIZING EXECUTION AND AMENDMENT OF DOWNSTATE OPERATING ASSISTANCE AGREEMENT
WHEREAS, the provision of public transit service is essential to the people of Illinois; and
WHEREAS, the Downstate Public Transportation Act (30 ILCS 740/2-1 et seq.) (Act), authorizes the State of Illinois, acting by and through
the Illinois Department of Transportation ("DEPARTMENT"), to make funds available to assist in the development and operation of public
transportation systems; and
WHEREAS, awards for said funds will impose certain obligation upon the PARTICIPANT, including provisions by it of the local share of
funds necessary to cover costs not covered by funds provided under the Downstate Public Transportation Act.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARDS OF City of Galesburg
Section 1. That the Mayor of the City of Galesburg enters into a Downstate Public
Transportation Operating Assistance Agreement ("Agreement") with the State of Illinois and amend such Agreement, if necessary for fiscal
year 22 in order to obtain assistance under the provisions of the Act.
MayorSection 2. That the is hereby authorized and directed to execute the Agreement or its
amendment(s) on behalf of the City of Galesburg for such assistance for fiscal year 22 .
MayorSection 3. That the of the City of Galesburg
is hereby authorized to provide such information and file such documents as may be required to perform the Agreement and to request
and receive the funding for fiscal year .22
City of GalesburgSection 4. That while participating in said operating assistance program the
shall provide all required local matching funds.
PRESENTED and ADOPTED this day of , 202 .
Signature of Authorized Official Date
Title
Mayor
TR OP105 (09/14/21)Page 16 of 16Printed 12/01/21
Agreement Number
OP-22-13-IL
APPENDIX 3
AGREEMENT BUDGET
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: WEC Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 6, 2021
AGENDA ITEM: State Bid Approval recommendation, 2021-2022 winter supply of bulk rock
salt for the City of Galesburg.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and the
Purchasing Agent recommend that the City Council approve the use of the 2021-22 State Bid for
Bulk Rock Salt in the amount of $73.69 per ton from Compass Minerals America, Inc.
BACKGROUND: Annually, the City requests to be included in the State of Illinois Central
Management Services bid for the purchase of Bulk Rock Salt. The benefits of this type of inclusion
are: 1) the City purchases rock salt at a discount due to being included in a volume purchase and
2) the City reduces the risk of not being able to obtain rock salt in a timely manner. Contract
pricing for this material is based upon the winter season. The rate charged for rock salt changes
each August. Rates fluctuate based on the anticipated demand for salt. The proposed rate for
approval covers a period from November 2021 through April 2022. This new rate is similar to the
rate charged in 2019-2020 but much higher than last year. Last year’s rate was extremely low with
Cargill securing most of the bids last winter. However, due to a large mine collapse at the end of
last year, their production of salt was reduced to where they were not able to offer the same low
bid price this year. The City is required to purchase a minimum of 2,320 tons of salt from this
contract. Typically, the city uses between 2,500 and 3,000 tons of salt each winter but has used
more for harsh winters. The city currently has about 2,000 tons stored in the salt building at this
time.
For historical purposes, prior year rates:
Year Vendor Rate
2020-2021 Cargill $40.63
2019-2020 Compass $72.48
2018-2019 Cargill $55.979
2017-2018 Cargill $50.89
2016-2017 Cargill $68.65
2015-2016 Cargill $68.65
2014-2015 Cargill $53.77
BUDGET IMPACT: The City budgets annually for anticipated bulk salt use through the Motor
Fuel Tax Fund. The City has budgeted sufficient funds for the winter season.
SUPPORTING DOCUMENTS:
1. 2021-22 CMS Rock Salt Contract
21-3023
STATE OF ILLINOIS
CONTRACT
Central Management Services
JPMC Rock Salt Bulk, FY22
22-416CMS-BOSS4-P-30920
1
State of Illinois IFB
Contract: Title Page
V.20.1
The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State)
and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any
attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject
matter of the contract, and in signing the contract, the Vendor affirms that the Certifications and Financial
Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor’s execution
of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties
concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon
agreement of the Parties.
Contract includes BidBuy Purchase Order? (The Agency answers this question prior to contract filing.)
☐ Yes
☒ No
Contract uses Illinois Procurement Gateway Certifications and Disclosures?
☒ Yes (IPG Certifications and Disclosures including FORMS B)
☐ No
1. DESCRIPTION OF SUPPLIES AND SERVICES
2. PRICING
3. TERM AND TERMINATION
4. STANDARD BUSINESS TERMS AND CONDITIONS
5. STATE SUPPLEMENTAL PROVISIONS
6. STANDARD CERTIFICATIONS
7. FINANCIAL DISCLOSURES AND CONFLICTS OF INTEREST
8. CONTRACT SPECIFIC CERTIFICATIONS AND DISCLOSURES – “FORMS B” (IF APPLICABLE)
9. PURCHASE ORDER FROM BIDBUY (IF APPLICABLE)
In consideration of the mutual covenants and agreements contained in this contract, and for other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to the
terms and conditions set forth herein and have caused this contract to be executed by their duly authorized
representatives on the dates shown on the following CONTRACT SIGNATURES page
AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS
•Agency Reference#: 21-416CMS-BOSS4-R-89309
•Project Title: JPMC Rock Salt Bulk, FY22
•Contract#: 22-416CMS-BOSS4-P-3O92O
• Procurement Method (IFB, RFP, Small Purchase, etc.): IFB
•BidBuy Reference#: 22-416CMS-BOSS4-B-24795
•BidBuy Publication Date: 9/9/21
•Award Code: A
•Subcontractor Utilization? D Yes 0No Subcontractor Disclosure? D Yes 0No
•Funding Source:
•Obligation #:
•Small Business Set-Aside? D Yes 0No
•Minority Owned Business? D Yes 0No
•Women Owned Business? D Yes 0No
•Persons with Disabilities Owned Business? D Yes 0No
•Veteran Owned Small Business? D Yes 0No
•Other Preferences?
State of Illinois IFB
Contract: State Use Only
V.20.1
Percentage:
Percentage:
Percentage:
Percentage:
Percentage:
X X
X
X
X
X
X
Illinois State Bid Subcontractors Totals for Handling and Hauling Solicitation 21-416CMS-BOSS4-B-24795 CMP - Form 1.6.2
Service Depot Depot Spend Freight & Fuel Spend Vendor Addresses Forms
Chicago, IL
Calumet Transload $1,722,000 10730 Burley Avenue, Chicago, IL 60617 B
5 Star Hauling $800,000 14210 Kenton Ave, Crestwood, Il 60418 B
5366 Logistics $640,000 4501 US-12, Richmond, IL 60071 B
Sunset $175,000 1320 S Virginia, Crystal Lake, IL 60014 A
Truck King Hauling Contractors, Inc.$3,200,000 4600 W 48th St, Chicago. Il 60632 B
Keokuk, IA
Roquette American Services Inc.$110,000 2301 Twin Rivers Road, Keokuk, IA 52632 A
97 Grain and Trucking- dba Midwest Express $56,000 10060 E 350 Macomb, IL 61455 B
Commanche, IA
ADM $270,000 1419 N Washington Blvd, Comanche, IA 52730 A
ADM- Transport $370,000 4666 Faries Parkway Decatur, IL 62526 A
Louisiana, MO
Wayne B Smith $148,000 10415 Hwy 79, Louisiana, MO 63353 B
George Potterfield Trucking $338,000 207 County Line Road, Monroe City, MO 63456 B
Metropolis, IL
Kotter Ready Mix $95,000 1200 E 2nd Street, Metropolis, IL 62960 B
Kotter Ready Mix $183,000 1200 E 2nd Street, Metropolis, IL 62960 B
Milwaukee, WI
Compass Minerals $404,000 2001 S Lincoln Memorial, Milwaukee, WI 53207 Compass Form B
CLK Systems Inc $261,000 39882 N Mauser Dr Wadsworth, IL 60083 B
Portland $104,000 98 E Shore Drive, Random Lake, WI 53075 A
PJ's Trucking $104,000 W125S9861 N Cape Road, Muskego, WI 53150 B
Zizzo's $104,000 3000 Sheridan Rd., Kenosha, WI 53140 B
Mt. Vernon, IN
Mulzer Crushed Stone $61,000 10700 Hwy 69 S, Mt. Vernon, IN 47620 B
Mulzer Crushed Stone $74,900 10700 Hwy 69 S, Mt. Vernon, IN 47620 B
St. Louis, MO (Beelman)
Beelman Terminal $472,000 210 Bremen Ave., Venice, IL 62090 B
Beelman Logistics $478,000 #1 Racehorse Drive, E. St. Louis, MO 62205 B
St. Louis, MO (Oakley)
Bruce Oakley $13,000 1 Angelica St. St. Louis, Mo 63353 B
George Potterfield Trucking $13,698 207 County Line Road, Monroe City, MO 63456 B
Dubuque, Ia
Peavey Co, Gavilon Grain $25,000 505 East 7th St, Dubuque, IA 52001 Less than $50K
All Seasons Trucking $35,000 7750 Windy Ridge Dubuque, IA 52003 Less than $50K
Rock Island, Il
Alter- Rock Island River Terminal $291,000 7th Ave MILl Street Rock Island, IL 61201 Subcontractor will submit Forms post bid
Overland Systems $368,000 13631 110th Ave Davenport, IA 52804 Subcontractor will submit Forms post bid
Henry - Middle River Marine
Henry - Middle River Marine $268,000 1440 County Road 1500 E, Henry, IL 61537 A
Ozinga Transportation, Inc.$485,000 1440 County Road 1500 E, Henry, IL 61537 A
Lemont - Middle River Marine
Lemont - Middle River Marine $309,000 11400 Old Lemont Road, Lemont, IL 60439 A
Ozinga Transportation, Inc.$293,600 11400 Old Lemont Road, Lemont, IL 60439 A
Ottawa - Ottawa Barge Terminal
Ottawa - Ottawa Barge Terminal $205,000 1365 N 2803 RD OTTAWA, IL 61350 A
Wiesbrock Trucking $296,000 1748 E. 950th Road (PO Box 197) Leonore, IL 61335 A
*All $'s are subject to change based on contract award
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JAL Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 6, 2021
AGENDA ITEM: Authorizing the city manager to obtain a new plan services provider for the
city’s Section 125 Cafeteria Plan effective January 1, 2022.
SUMMARY RECOMMENDATION: The City Manager and the Administrative Services
Director recommend the City Council approve the authorization.
BACKGROUND: The city now sponsors an IRC section 125 Flexible Spending Arrangement
(FSA) plan for its employees. The current plan services provider is Consociate of Decatur, IL. The
request is to contract with Flexible Benefit Service LLC as the plan services provider beginning
January 1, 2022 and forward. This company has been recommended by our benefits & wellness
consultant as they have access to coordinate claims with our health plan carrier Blue Cross Blue
Shield. This ability streamlines claims for the participants.
BUDGET IMPACT: none
SUPPORTING DOCUMENTS:
1. FLEX Adoption Agreement
21-4113
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JAL Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 6, 2021
AGENDA ITEM: Authorizing the City Manager to renew a one-year contractual agreement with
Molyneaux to provide Risk Management Consulting and Insurance Brokerage services for the
City.
SUMMARY RECOMMENDATION: The City Manager & the Administrative Services
Director recommend the City Council authorize the City Manager to renew the current contract
with Molyneaux to provide Risk Management Consulting and Insurance Brokerage Services for a
flat annual fee of $32,000.00 for the period 1/1/2022 through 12/31/2022.
BACKGROUND: In 2020, the city entered into a one-year agreement with Molyneaux to provide
risk management and insurance consulting services. This request is for approval for a third year of
risk management & consulting services.
Molyneaux proved worthy of their fee in 2021 when they sought out and recommended, we move
the property & liability insurance to IML RMA. The property and transit premiums were reduced
significantly, coverages were broadened, and lines of coverage were added. In addition to
consulting and insurance brokerage services, the fee from Molyneaux includes employee safety
training at no additional cost to the City. This value-added service will save the City $3,000 to
$5,000 per year in necessary training over outside vendors.
BUDGET IMPACT: Funding for services is included in the 2022 proposed Risk Management
Budget 078-51000 professional services.
SUPPORTING DOCUMENTS:
1. Molyneaux Consulting Agreement
21-4114
Page 1 of 8
CONSULTING AGREEMENT
This CONSULTING AGREEMENT (the “Agreement”) is made and entered into this 1st day
of January, 2022 by and between Molyneaux Insurance, Inc. (“MOLYNEAUX”), an Iowa
corporation having its principal place of business at 5025 Utica Ridge Road Suite 100,
Davenport, Iowa 52807 and The City of Galesburg IL having its principal place of business
at 55 W Tompkins St, Galesburg, IL 61401, individually a “Party” and collectively referred
to as the “Parties”.
WHEREAS, The City of Galesburg desires to engage MOLYNEAUX, and MOLYNEAUX
desires to accept such engagement, as an independent contractor, to provide certain
professional services to The City of Galesburg subject to the terms and conditions set
forth in this Agreement.
NOW, THEREFORE, in consideration of the foregoing recitals, the mutual covenants and
agreements contained herein and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the Parties hereby promise, stipulate,
covenant and agree as follows:
1. Independent Contractor Status. MOLYNEAUX is an Independent Contractor and
this Agreement shall not be construed to create any association, partnership, joint
venture, employment or agency relationship between MOLYNEAUX or
MOLYNEAUX’s employees except as expressly provided herein and for no other
purpose. MOLYNEAUX shall have no authority or power to represent The City of
Galesburg other than as expressly granted herein and none shall be implied.
MOLYNEAUX shall retain the sole and absolute discretion in the manner and means
of carrying out the Services specified herein.
a. No Employee Benefits. Without limiting Section 1, MOLYNEAUX and
MOLYNEAUX’s employees and agents shall not be eligible and shall have
no right to participate in any personal time off benefits, group medical or
life insurance, disability, profit-sharing, retirement, or any other fringe
benefits or benefit plans offered by The City of Galesburg to its employees.
Further, The City of Galesburg shall not be responsible for withholding or
paying any income, payroll, Social Security, or any other federal, state or
local taxes, making any insurance contributions (including for
unemployment and/or disability), or obtaining workers’ compensation
insurance on MOLYNEAUX’s behalf. MOLYNEAUX acknowledges and
agrees that MOLYNEAUX’s employees and agents are not entitled to receive
Page 2 of 8
workers’ compensation benefits from any injury that MOLYNEAUX or its
employees may suffer in the course of performing the Services.
2. MOLYNEAUX Services. The City of Galesburg hereby engages MOLYNEAUX, and
MOLYNEAUX hereby accepts such engagement, as an independent contractor to
provide the following safety and loss control services (the “Services”):
a. Analysis, consulting and day to day servicing of insurance needs for the
following exposures:
i. Property Insurance
ii. General Liability
iii. Automobile Insurance
iv. Directors and Officers Liability
v. Employment Practices Liability
vi. Crime
vii. Sexual Misconduct Liability
viii. Fiduciary Liability
ix. Media Professional Liability
x. Cyber Liability
xi. Kidnap and Ransom
xii. Foreign Liability
xiii. Other coverages as necessary
b. Insurance Premium Allocation Assistance
c. Retention Program tracking and analysis
d. Risk Management Assessments and Consulting as needed
i. Contract Review as needed
ii. Assistance with Negotiations on risk matters with third parties
iii. Lead and Summarize “Risk Review” Discussions
e. Claim/Loss Consulting
i. Reporting assistance
ii. Claim Advocacy
iii. Claim and Experience Mod Analysis
iv. Claim Reviews
f. Loss Control Services
i. Loss Control service hours
ii. Coordination of Services with Insurer Risk Control Personnel
iii. Tracking of and assistance with implementation of Loss Control
Recommendations
Page 3 of 8
iv. Providing safety training services for City employees
v. Completing safety audits
3. Compensation and Expenses. In exchange for the Services, The City of Galesburg
shall pay MOLYNEAUX an annual fee of $32,000 to be paid in a one annual
installment. Additionally, The City of Galesburg agrees to pay and/or reimburse
any direct expenses, which are incurred by MOLYNEAUX with the prior approval of
The City of Galesburg.
4. Insurance.
a. Errors & Omissions Insurance. MOLYNEAUX shall have and maintain, at
its own cost, an errors and omissions insurance policy with minimum limits
of liability coverage of Three million dollars ($3,000,000.00) per claim and
Three million dollars ($3,000,000.00) annual aggregate. MOLYNEAUX shall,
upon request, produce confirmation of such insurance to The City of
Galesburg. Coverage shall be placed with a carrier rated “A-” or better by
A.M. Best.
b. Workers’ Compensation Insurance. Each Party shall provide workers'
compensation insurance for its own employees and agents as required by
any applicable workers’ compensation laws during the performance of
Services. Should MOLYNEAUX be a sole proprietor and not required by state
law to obtain workers’ compensation insurance and has so elected not to
carry workers’ compensation insurance on himself/herself - he/she
acknowledges that they are assuming all liability and related costs for any
work-related disease or injuries to themselves in the performance of the
Services for The City of Galesburg.
c. Vehicle Liability Insurance. Each Party agrees to have and maintain
vehicle liability insurance, including coverage for all owned, hired, and non-
owned vehicles. The limits of liability shall be not less than one million
dollars ($1,000,000.00) combined single limit each occurrence for bodily
injury and property damage.
d. Commercial General Liability Insurance. Each Party agrees to have
and maintain a policy of broad-form commercial general liability insurance,
including but not limited to contractual liability coverage. The limits of
Page 4 of 8
liability shall be not less than one million dollars ($1,000,000.00) per each
occurrence and one million dollars ($1,000,000.00) annual aggregate.
e. City of Galesburg Self-Insured. The City of Galesburg shall satisfy the
above obligations through its self-insurance program which shall at all
times maintain at least one million dollars ($1,000,000) in retained funds in
combination with insurance coverage with RMA..
5. Indemnification.
a. MOLYNEAUX obligations. To the fullest extent permitted under the law,
MOLYNEAUX shall defend, indemnify and hold harmless The City of
Galesburg and its affiliates, officers, directors, employees, agents,
successors and permitted assigns (collectively, The City of Galesburg
Indemnitees”) from and against any and all losses, damages, liabilities,
deficiencies, claims, actions, judgments, settlements, interest, awards,
penalties, fines, costs, or expenses of whatever kind, including attorneys’
fees, and the cost of enforcing any right to indemnification hereunder
(collectively, the “Losses”) which may be imposed upon, incurred by or
asserted against The City of Galesburg Indemnitees arising out of or relating
to any claim, suit, action or proceeding (each, an “Action”) but only to the
extent that such Action alleges to arise out of or result from:
(i) MOLYNEAUX’s breach or non-fulfillment of any representation, warranty,
covenant or obligation of MOLYNEAUX under this Agreement; (ii) any
negligent, reckless or intentional act or omission of MOLYNEAUX or
MOLYNEAUX’s employees or agents in connection with the performance of
its obligations under this Agreement; (iii) any bodily injury, death of any
person or damage to real or tangible personal property caused by the
negligent act or omission of MOLYNEAUX or MOLYNEAUX’s employees or
agents; or (iv) any failure by MOLYNEAUX or MOLYNEAUX’s employees and
agents to comply with any applicable laws and regulations in the
performance of its obligations under this Agreement. This Section shall not
apply if such Losses are wholly caused by the sole negligence or willful
misconduct of The City of Galesburg Indemnitees. The obligations assumed
in this Section shall survive the termination of this Agreement.
b. The City of Galesburg obligations. To the fullest extent permitted
under the law, The City of Galesburg shall defend, indemnify and hold
harmless MOLYNEAUX and its affiliates, officers, directors, employees,
agents, , successors and permitted assigns (collectively, “MOLYNEAUX
Page 5 of 8
Indemnitees”) from and against any and all losses, damages, liabilities,
deficiencies, claims, actions, judgments, settlements, interest, awards,
penalties, fines, costs, or expenses of whatever kind, including attorneys’
fees, and the cost of enforcing any right to indemnification hereunder
(collectively, the “Losses”) which may be imposed upon, incurred by or
asserted against MOLYNEAUX Indemnitees arising out of or relating to any
claim, suit, action or proceeding (each, an “Action”) but only to the extent
that such Action alleges to directly arise out of or result from: (i) The City
of Galesburg’s breach or non-fulfillment of any representation, warranty,
covenant or obligation of The City of Galesburg under this Agreement; (ii)
any negligent, reckless or intentional act or omission of The City of
Galesburg or The City of Galesburg’s employees or agents in connection
with the performance of its obligations under this Agreement; (iii) any
bodily injury, death of any person or damage to real or tangible personal
property caused by the negligent act or omission of The City of Galesburg
or The City of Galesburg’s employees or agents; or (iv) any failure by The
City of Galesburg or The City of Galesburg’s employees and agents to
comply with any applicable laws and regulations in the performance of its
obligations under this Agreement. This Section shall not apply to the extent
such Losses are caused by the sole negligence, willful misconduct or
recklessness of MOLYNEAUX Indemnitees. The obligations assumed in this
Section shall survive the termination of this Agreement.
6. Waiver of Subrogation. Each Party and its respective employees and agents
hereby waive any and all rights of recovery against the other Party and its affiliates,
respective officers, directors, employees, agents, successors and permitted assigns,
in connection with, resulting from or arising out of this Agreement with respect to
any loss covered by, or which should have been covered by, the insurance
coverages which were required and/or recommended in Section 9 of this
Agreement. For the purposes of this Section, all deductibles, retentions,
coinsurance requirements, protective safeguards, and/or penalty clauses that may
be applied to such insurance proceeds shall be considered insured losses and
therefore subject to the Waiver of Subrogation as provided herein. Inasmuch as
the above waivers will preclude the assignment of any aforesaid claim by way of
subrogation to an insurance company, the Parties hereby agree to give to each
insurance company providing a policy as described herein, written notice of the
terms of said waivers, and to have said insurance policies properly endorsed, if
Page 6 of 8
necessary, to prevent the invalidation of said insurance coverages by reason of said
waivers.
7. Confidentiality. Each Party shall treat information received from the other Party
that relates to this Agreement as confidential and shall not disclosure such
information to any person not entitled to receive it except as may be necessary to
fulfill the Party’s respective obligations as set forth in this Agreement or as required
by law or regulatory authority.
8. Term. This Agreement shall commence on the date set forth in the opening
paragraph of this Agreement and shall remain in effect until terminated in
accordance with its terms.
9. Notice. All notices, requests, consents, claims, demands, waivers, and other
communications hereunder (each, a “Notice”) shall be in writing and addressed to
the designated representatives of the Parties at the addresses set forth herein. All
Notices shall be delivered by personal delivery, nationally-recognized overnight
courier, email (with confirmation of transmission), or certified or registered mail.
For The City of Galesburg, the designated representatives are: City Manager Todd
Thompson or City Attorney Bradley Nolden. For MOLYNEAUX, the designated
representatives are: All Molyneaux assigned employees to the City of Galesburg.
10. Termination.
a. Termination by Mutual Agreement or Notice. This Agreement may be
terminated at any time, by mutual written agreement of the Parties, or by
either Party giving at least sixty (60) days’ advance written notice in the
manner specified in Section 9.
b. Termination for Cause. This Agreement may be terminated immediately
upon notice by either Party if the other Party: (i) fails to comply with any
material terms of this Agreement; or (ii) breaches its fiduciary duty to the
other Party.
c. Automatic Termination. This Agreement shall terminate automatically if
either Party becomes insolvent or is placed into bankruptcy, receivership,
reorganization, or similar action.
Page 7 of 8
11. Entire Agreement. This Agreement constitutes the sole and entire agreement of
the Parties to this Agreement with respect to the subject matter contained herein,
and supersedes all prior and contemporaneous understandings, agreements,
representations, and warranties, both written and oral, with respect to such subject
matter.
12. Modifications and Non-waiver. No modification, amendment, waiver, change or
termination of any of the terms, provisions, or conditions of this Agreement shall
be effective unless made in writing and signed or initialed by the Parties. No delay
or failure by either Party to exercise any right granted by this Agreement, and no
partial or single exercise of that right, shall constitute a waiver of that or any other
right unless otherwise expressly provided herein.
13. Headings. Headings in this Agreement are for convenience and shall not be used
to interpret or construe its provisions.
14. Counterparts. This Agreement may be executed in multiple counterparts and by
facsimile signature, each of which shall be deemed an original and all of which
together shall constitute one instrument.
15. Severability. If any term or provision of this Agreement is invalid, illegal, or
unenforceable in any jurisdiction, such invalidity, illegality, or unenforceability shall
not affect any other term or provision of this Agreement or invalidate or render
unenforceable such term or provision in any other jurisdiction.
16. Choice of Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Iowa without giving effect to any choice or conflict of
law provision or rule. Each Party irrevocably submits to the exclusive jurisdiction
and venue of the federal and state courts located in Scott County, Iowa in any
Action in connection with, resulting from or arising out of this Agreement or the
Services provided hereunder by either Party.
17. Jury Trial Waiver. Each of the Parties to this Agreement hereby waives the
right to a trial by jury on any of the matters arising out of this Agreement.
Page 8 of 8
Each of the Parties understands and agrees that, in the event any Party to this
agreement commences an action to enforce this Agreement, the prevailing party
shall be entitled to recover any and all costs and expenses, including without
limitation attorneys’ fees incurred as a result of such action, whether incurred
before, during, or after such action is commenced or concluded.
18. Representation. Each Party to this Agreement acknowledges and agrees that no
representations, inducements, promises or agreements, orally or otherwise, have
been made by any Party hereto, or anyone acting on behalf of any Party hereto,
which are not embodied herein, and that no other agreement, statement or
promise not contained in this Agreement shall be valid or binding.
IN WITNESS WHEREOF, the Parties hereto have caused
this Agreement to be duly executed as of the date and
year first written above.
The City of Galesburg MOLYNEAUX
Signature:____________________________ Signature:___________________________
Print Name:__________________________ Print Name:__________________________
Title: _______________________________ Title: _______________________________
5025 Utica Ridge Road, Suite 100
Davenport, IA 52807
(563)324-1011
www.molyneaux.com
*** I N V O I C E ***
Invoice Date 11/10/2021City of Galesburg
Invoice No. 108976PO Box 1589
Galesburg, IL 61402-1589 Bill To Code GALESBU-01
Client Code GALESBU-01
Molyneaux InsuranceMake checks payable to: Amount Remitted: $
please include this portion with your payment
Account Name:City of Galesburg Molyneaux Insurance, Inc
Policy Number:CONSULTING Agency Service Fees Policy Period:1/1/2022 to 1/1/2023
Due Date:1/1/2022 1-1-22/23 Consulting Fee $32,000.00
Invoice Number: 108976 Total Invoice Balance: $32,000.00
11/10/2021 MACNI1 Janet McDaniel, CIC Page1 of 1
***PLEASE NOTE THAT OUR PAYMENT TERMS HAVE CHANGED***
Invoices not paid within 30 days may be subject to cancellation.
CITY OF GALESBURG
COUNCIL LETTER
DECEMBER 6, 2021
AGENDA ITEM: Purchase of Insurance Coverage for City Liability / Property / Vehicles
SUMMARY RECOMMENDATION: The City Manager and City Attorney / Administrative
Services Director recommend the City Council authorize the purchase of insurance policies from
the Illinois Municipal League Risk Management Association (RMA).
BACKGROUND: In April of this year the city entered into an agreement with RMA to place
certain coverages of insurance with their association. At the time, and the time of expiration of the
current policy, the coverages for the Galesburg Fire Department were moved to RMA.
For consideration of the Council is the renewal of the policy period 1/1/2022 - 12/31/2022 of the
current coverages purchased by the city. Coverages include general liability, property damage for
buildings, automobile liability & physical damage for the fire & police departments and transit
vehicles, public official bonds and law enforcement liability.
The policy has a deductible of $10,000 per occurrence for most lines of coverage and would
become effective January 1, 2022 with an annual premium of $442,796.
BUDGET IMPACT: Sufficient funding is budgeted in the Risk Fund for this purchase.
SUPPORTING DOCUMENTS:
1.RMA Invoice
Prepared by: JAL Page 1 of 1
21-4115
INVOICE
Municipality: CITY OF GALESBURG Date: November 10, 2021
Illinois Municipal League Risk
Management Association Contribution
Effective: 01/01/2022 – 01/01/2023
ADDITION OF POLICE VEHICLES: $ 2,207
Including Auto Liability at $2 million per occurrence
Subject to $10,000 deductible for Auto Liability and Auto Physical Damage
ADDITION OF POLICE EQUIPMENT: $ 503
Subject to $1,000 deductible
TOTAL ADDITIONAL CONTRIBUTION DUE (effective 1/1/2022): $ 2,710
Please make your check payable to I.M.L RISK MANAGEMENT ASSOCIATION and
return with one copy of this bill.
IML RML INSURANCE COVERAGE ANNUAL
CONTRIBUTION
RMA EFFECTIVE
DATE
Fire Dept. General and Auto Liability $ 24,870.00 1/1/2022
Fire Dept. Inland Marine Coverage $ 1,755.00 1/1/2022
Fire Dept. Auto Physical Damage Coverage $ 12,471.00 1/1/2022
Police Dept. Auto Physical Damage Coverage $2,710.00 1/1/2022
Public Official Bonds $ 1,875.00 1/1/2022
Law Enforcement Liability $ 28,008.00 1/1/2022
Bus Dept. General and Auto Liability $ 177,480.00 1/1/2022
Bus Dept. Auto Physical Damage Coverage $ 6,094.00 1/1/2022
Cyber Liability – All Departments (at standard $250K RMA limits) INCL 1/1/2022
Crime – All Departments $750.00 1/1/2022
All Other General and Public Officials Liability $ 65,623.00 1/1/2022
Property and Equipment Breakdown $ 114,910.00 1/1/2022
Business Income/Extra Expense $ 4,250.00 1/1/2022
INSURANCE TOTAL $ 440,796.00
Annual Membership Fee $ 2,000.00 1/1/2022
TOTAL DUE FOR 2022 $ 442,796.00
*applying for $1M Cyber coverage; will charge for that amt
User:
Printed:11/30/2021 - 8:46AM
tmiller
Transactions by Account
Batch:00006.12.2021
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10701-00 SpringbrookSoftware LLC Springbrook FY22 annual mtce 306-55800 6,370.25 000009204011/29/2021
001-0000-10701-00 SpringbrookSoftware LLC Springbrook FY22 annual mtce 445-55800 10,409.81 000009204011/29/2021
001-0000-10701-00 SpringbrookSoftware LLC Springbrook FY22 annual mtce 510-55800 2,084.83 000009204011/29/2021
001-0000-10701-00 SpringbrookSoftware LLC Springbrook FY22 annual mtce 205-55800 36,046.65 000009204011/29/2021
001-0000-10701-00 SpringbrookSoftware LLC Springbrook FY22 annual mtce 120-55800 4,547.81 000009204011/29/2021
001-0000-10701-00 Jensen Information Tech Inc Jan - Nov 2022 - Annual Watchguard firewall renewal 4,986.65 000009204311/29/2021
001-0000-10701-00 SpringbrookSoftware LLC Springbrook FY22 annual mtce 115-55800 2,084.83 000009204011/29/2021
001-0000-10701-00 Supreme Radio Communications, Inc.01/22 Maint of Equip 986.5011/29/2021
001-0000-10701-00 Supreme Radio Communications, Inc.01/22 Maint of Equip 1,637.5511/29/2021
001-0000-10701-00 Supreme Radio Communications, Inc.01/22 Maint of Equip 815.0011/29/2021
001-0000-10701-00 TextMyGov 01/22 - 12/22 Software support 1,500.0011/29/2021
001-0000-10801-00 Napa Auto Parts Lamp 35.6911/09/2021
001-0000-10801-00 Map Automotive of Peoria Stop Lamp 45.0611/29/2021
001-0000-10801-00 Napa Auto Parts Markers 6.3811/09/2021
001-0000-10801-00 Interstate Battery Systems of Central IllinoisBatteries 171.9811/29/2021
001-0000-20102-00 CenturyLink 10/21 Service 1,616.0010/31/2021
001-0000-22002-00 OLIVIA JOHNSON Reissue UB Refund Ck #95404 97.1911/29/2021
73,442.18Subtotal for Divison: 0000
001-0105-51000-00 Managing Results, LLC Strategic Planning Services 14,012.47 000009205111/29/2021
14,012.47Subtotal for Divison: 0105
001-0110-61000-00 Office Specialists, Inc.Easels 126.7011/29/2021
126.70Subtotal for Divison: 0110
001-0115-51000-00 SpringbrookSoftware LLC 10/21 Civic PayPad Fees 25.0011/29/2021
001-0115-51000-00 Knox County Recorders Office 10/21 Laredo 22.0011/29/2021
001-0115-61000-00 Office Specialists, Inc.Sign Here Flags 11.2811/29/2021
001-0115-61000-00 Office Specialists, Inc.Paper 15.8211/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 1
21-8022
Account Number Vendor AmountDescription PO No Date
001-0115-61000-00 Office Specialists, Inc.Note 3x3 41.7811/29/2021
001-0115-84500-00 Knox Township Knox Township Annexation Pmt 2,467.6711/29/2021
001-0115-84500-00 Galesburg Township Galesburg Township Annexation Pmt 959.1111/29/2021
3,542.66Subtotal for Divison: 0115
001-0120-56506-00 Consociate-Dansig 11/21 FSA Admin Fee 80.7511/29/2021
80.75Subtotal for Divison: 0120
001-0145-51010-00 Quinn Johnston 08/21 - 10/21 Legal Fees 6,410.1411/29/2021
001-0145-51010-00 Statham & Long, LLC 09/21 - 10/21 Adjudication 621.0011/29/2021
7,031.14Subtotal for Divison: 0145
001-0160-51000-00 Credit Collection Partners 10/21 Service 107.5011/29/2021
001-0160-51000-00 Collection Professionals, Inc 10/21 Service 30.0011/29/2021
001-0160-59516-00 Matthew Reed AV Services - 10/25/21 Council work session 120.0011/29/2021
001-0160-59516-00 Jeffrey R Cervantez 10/21 AV Services for City Meetings 240.0011/29/2021
497.50Subtotal for Divison: 0160
001-0205-51000-00 SpringbrookSoftware LLC 10/21 Civic PayPad Fees 67.1311/29/2021
67.13Subtotal for Divison: 0205
001-0207-55800-00 Jensen Information Tech Inc Dec 2021 - Annual Watchguard firewall renewal 453.34 000009204311/29/2021
453.34Subtotal for Divison: 0207
001-0305-51500-00 Register Mail, Inc.Planning Ads #00021744 271.8911/29/2021
271.89Subtotal for Divison: 0305
001-0306-51000-00 SpringbrookSoftware LLC 10/21 Civic PayPad Fees 3.5011/29/2021
001-0306-51000-00 Knox County Recorders Office 10/21 Laredo 22.0011/29/2021
001-0306-55400-00 Werner Restoraton Services, Inc.Board up services at 465 Mulberry St 389.1611/29/2021
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board up at 2069 Windish Dr 2,158.1111/29/2021
001-0306-55400-00 Kendall Zimmerman Weed Mowing - VL 382 N Prairie St 50.0011/29/2021
001-0306-55400-00 Kendall Zimmerman Weed Mowing - 1692 Bateman St 100.0011/29/2021
001-0306-55400-00 Kendall Zimmerman Trash/debris removal - 623 Lincoln St 95.0011/29/2021
001-0306-55400-00 Kendall Zimmerman Weed Mowing - 224/238/240 N Seminary St 150.0011/29/2021
001-0306-55400-00 Kendall Zimmerman Weed Mowing - 683 Day St 125.0011/29/2021
001-0306-55400-00 Kendall Zimmerman Weed Mowing - 355 E Second St 100.0011/29/2021
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board up at 715 Monmouth Blvd 532.0011/29/2021
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board up at 334 N Chambers St 281.3411/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board up at 820 E Fifth St 347.8011/29/2021
001-0306-55400-00 Kendall Zimmerman Trash/debris removal - 392 N Broad St 60.0011/29/2021
001-0306-61000-00 Office Specialists, Inc.Envelopes 22.1311/29/2021
001-0306-62500-00 Ford of Galesburg Strut #400 72.4511/29/2021
4,508.49Subtotal for Divison: 0306
001-0410-51000-00 Knox County Recorders Office 10/21 Laredo 22.0011/29/2021
001-0410-51000-00 SpringbrookSoftware LLC 10/21 Civic PayPad Fees 3.5011/29/2021
001-0410-61000-00 Office Specialists, Inc.Misc Supplies 51.3311/29/2021
001-0410-61000-00 Office Specialists, Inc.Report covers 23.0611/29/2021
99.89Subtotal for Divison: 0410
001-0445-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 8.1410/31/2021
001-0445-55500-00 Heritage-Crystal Clean, LLC Used oil pickup 43.5011/29/2021
001-0445-55500-00 Moore Tires, Inc Tire Repair #182 19.9911/29/2021
001-0445-55700-00 Royal Cleaning Services 11/21 Janitorial Services 242.0011/29/2021
001-0445-55700-00 Howe Overhead Doors, Inc.Install lock collars 340.0011/29/2021
001-0445-57500-00 Aramark Uniform Serv. Inc.11/21 Service 48.1611/29/2021
001-0445-57500-00 Aramark Uniform Serv. Inc.11/21 Service 48.1611/29/2021
001-0445-57500-00 Aramark Uniform Serv. Inc.11/21 Service 48.1611/29/2021
001-0445-57500-00 Aramark Uniform Serv. Inc.11/21 Service 48.1611/29/2021
001-0445-62500-00 Napa Auto Parts Filter #183 31.6911/09/2021
001-0445-62500-00 Ford of Galesburg Bumper #166 464.4211/29/2021
001-0445-63000-00 Napa Auto Parts Cable ties 21.1811/09/2021
001-0445-63000-00 Napa Auto Parts Cable Tie 22.9811/29/2021
001-0445-63000-00 Advance Auto Parts WD-40 33.0611/29/2021
001-0445-63000-00 Advance Auto Parts Oil absorbant 399.6011/29/2021
001-0445-63000-00 Napa Auto Parts Cloth Utility Roll 58.9911/29/2021
1,878.19Subtotal for Divison: 0445
001-0450-52000-00 Ameren Illinois 11/21 Electricity #1849136006 90.8411/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #0630746094 23.0111/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #0687106098 68.7511/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #7485196171 43.2411/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #4002676336 31.4411/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #5759526412 32.0111/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #2076406570 41.1911/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #2517037455 34.6511/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 3
Account Number Vendor AmountDescription PO No Date
001-0450-52000-00 Ameren Illinois 11/21 Electricity #9824607537 39.6411/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #0977297939 42.6911/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #7757492977 22.7311/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #2530045779 29.3411/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #6226759213 39.1411/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #1308849617 35.7311/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #3461020007 95.3311/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #2133020058 101.9811/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #4513012004 25.6511/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #2816294896 44.8211/29/2021
001-0450-52000-00 Ameren Illinois 11/21 Electricity #2447135009 81.0811/29/2021
001-0450-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 48.8710/31/2021
001-0450-55500-00 Pomp's Tire - Galesburg Tire repairs #122 238.9011/29/2021
001-0450-55500-00 Nichols Diesel Service, Inc.Remove Steering Arm #109 199.5011/29/2021
001-0450-55500-00 Nichols Diesel Service, Inc.Tow #108 260.0011/29/2021
001-0450-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/29/2021
001-0450-55700-00 Four Seasons Pest Control 10/21 Service 40.0011/29/2021
001-0450-61000-00 Office Specialists, Inc.Paper, Post-It Notes 12.3711/29/2021
001-0450-61000-00 Office Specialists, Inc.Paper, Post-It Notes 12.6811/29/2021
001-0450-62500-00 Nichols Diesel Service, Inc.Air Hose #114 20.7711/29/2021
001-0450-62500-00 Nichols Diesel Service, Inc.Coolant Tank #108 470.6111/29/2021
001-0450-62500-00 Nichols Diesel Service, Inc.King Pin Kit #109 1,021.4111/29/2021
001-0450-62500-00 Nichols Diesel Service, Inc.Turbo Tube #109 311.3011/29/2021
001-0450-62500-00 Knapheide Truck Equipment Spreader auger #113 1,696.6811/29/2021
001-0450-62500-00 Nichols Diesel Service, Inc.Window Regulator #107 833.8811/29/2021
001-0450-62500-00 Mutual Wheel Co., Inc.Front Brakes #109 636.6211/29/2021
001-0450-62500-00 Napa Auto Parts Lens #109 8.1811/09/2021
001-0450-62500-00 Nichols Diesel Service, Inc.Exhaust Brack Credit Incorrect Part #108 -467.5511/29/2021
001-0450-62500-00 Nichols Diesel Service, Inc.Brake Shoes #109 634.3611/29/2021
001-0450-62500-00 Nichols Diesel Service, Inc.Steering Knuckle #109 1,469.4611/29/2021
001-0450-62500-00 Advance Auto Parts Primer #122 127.3811/29/2021
001-0450-62500-00 Advance Auto Parts Paint #122 59.0111/29/2021
001-0450-62500-00 Nichols Diesel Service, Inc.Wheel Speed Sensor #109 131.2211/29/2021
001-0450-62500-00 Nichols Diesel Service, Inc.Release Valve #107 36.6611/29/2021
001-0450-65500-00 Michael Todd & Co., Inc.Snow plow wax 617.1411/29/2021
001-0450-66500-00 Galesburg Electric, Inc.Misc tools 177.2711/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 4
Account Number Vendor AmountDescription PO No Date
9,534.98Subtotal for Divison: 0450
001-0505-51500-00 Register Mail, Inc.Police ads #00020710 100.0011/29/2021
001-0505-54500-00 Tom Peters IFPCA Fall Seminar-mileage 184.8011/29/2021
001-0505-54500-00 Diane VanHootegem IFPCA Fall Seminar - mileage & lodging 356.5311/29/2021
641.33Subtotal for Divison: 0505
001-0510-51000-00 Bridgeway Training Services Document Destruction 24.0011/29/2021
001-0510-52000-00 Ameren Illinois 11/21 Electricity #6523760498 77.8411/29/2021
001-0510-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 4.0710/31/2021
001-0510-54500-00 Petty Cash - Police Dept.FBI NA Training - D Hostens 20.0011/29/2021
001-0510-54500-00 Petty Cash - Police Dept.Quad City Chief Meeting - D Hostens 20.0011/29/2021
001-0510-54500-00 Petty Cash - Police Dept.Quad Cities Council of Police Chiefs - D Hostens 20.0011/29/2021
001-0510-54500-00 Petty Cash - Police Dept.Quad City Chief Meeting - R Idle 20.0011/29/2021
001-0510-54500-00 Kim Turner LLC Field Training Officer - P Ruggles 525.0011/29/2021
001-0510-54500-00 Petty Cash - Police Dept.FBI NA Training - R Idle 20.0011/29/2021
001-0510-55500-00 Supreme Radio Communications, Inc.Misc maint of #23 766.3211/29/2021
001-0510-55500-00 Supreme Radio Communications, Inc.Misc radio maint 45.0011/29/2021
001-0510-55500-00 Supreme Radio Communications, Inc.11/21-12/21 Maint of Equip 1,630.0011/29/2021
001-0510-55500-00 Supreme Radio Communications, Inc.11/21 - 12/21 Maint of Equip 3,275.1011/29/2021
001-0510-55500-00 Supreme Radio Communications, Inc.Misc maint of squadcar lights 300.0011/29/2021
001-0510-55700-00 Four Seasons Pest Control 10/21 Service 15.0011/29/2021
001-0510-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/29/2021
001-0510-57500-00 Burke Cleaners, Inc 09/21 Police Uniform Cleaning 193.03 000009189711/29/2021
001-0510-61000-00 Office Specialists, Inc.Toner 84.1411/29/2021
001-0510-61000-00 Office Specialists, Inc.Dsk/CD Mailer 75.5711/29/2021
001-0510-61000-00 Office Specialists, Inc.Trimmer 83.8211/29/2021
001-0510-61000-00 Office Specialists, Inc.Napkins 33.8211/29/2021
001-0510-61000-00 Office Specialists, Inc.Toner, Stapler 144.8411/29/2021
001-0510-62500-00 Ray O'Herron Co., Inc.48" Bar w/remote control 1,204.0011/29/2021
001-0510-62500-00 Ford of Galesburg Turbo #48 958.8011/29/2021
001-0510-62500-00 Randall's Performance EGR Delete kit with up-pipe #48 250.0011/29/2021
001-0510-62500-00 Randall's Performance Up-pipe gasket #48 5.5511/29/2021
001-0510-62500-00 Advance Auto Parts Fuel filter & Brake pads #48 100.7711/29/2021
001-0510-62500-00 Advance Auto Parts Brake pads #48 47.4411/29/2021
001-0510-66500-00 Tritech Forensics Blood specimen collection kits 75.0011/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.DUTY HANDCUFF TACO U-MNT BLK CUFFS 559.34 000009203611/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 5
Account Number Vendor AmountDescription PO No Date
001-0510-67500-00 Ray O'Herron Co., Inc.DUTY DBL POSTOL TACO COVERED DOUBLE MAG 487.79 000009203611/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.STREETSHIRT LS DK NAVY 1,295.59 000009203611/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.4 Covered pistol pouches 176.0011/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.ARMORSKINBASE POLLY LS 357.41 000009203611/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.DUTY EXTD PISTOR TACO BLACK BATON 513.98 000009203611/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.DUTY PISTOL TACO COVERED BLACK OD 544.22 000009203611/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.2 pairs of pants - M Ingles 108.0011/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.TACO TASER POUCH 665.15 000009203611/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.DUTY PISTOL TACO 0-MNT BLACK FLASHLIGHT 453.52 000009203611/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.Return 2 shirts -109.9811/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.2 Pairs of pants - T Boynton 108.0011/29/2021
001-0510-67500-00 Ray O'Herron Co., Inc.Vest - D Hostens 100.0011/29/2021
001-0510-67500-00 Artistic Engraving Police officer star 191.5711/29/2021
001-0510-67500-00 Artistic Engraving Lieutenant star 89.7511/29/2021
001-0510-69000-00 Ray O'Herron Co., Inc.Ammo 2,567.2511/29/2021
001-0510-69000-00 Axon Enterprise, Inc A La Carte bundle & Battery Pack 253.4011/29/2021
18,395.10Subtotal for Divison: 0510
001-0550-51000-00 Select Advantage 10/21 911 Dispatcher Assessment Services 60.0011/29/2021
001-0550-61000-00 Office Specialists, Inc.Tape, Pens 65.2511/29/2021
001-0550-61000-00 Office Specialists, Inc.Paper 184.9511/29/2021
001-0550-61000-00 Office Specialists, Inc.Returned Trimmer -58.4011/29/2021
001-0550-85500-00 Knox County Sheriff's Department 12/21 Share of Ambulance Service 674.8211/29/2021
926.62Subtotal for Divison: 0550
001-0605-52000-00 Ameren Illinois 11/21 Electricity #2511571691 206.6611/29/2021
001-0605-52000-00 Ameren Illinois 11/21 Electricity #7475491851 91.7111/29/2021
001-0605-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 89.5910/31/2021
001-0605-54500-00 University of Illinois Firefighter Academy - N Morrissey 4,100.0011/29/2021
001-0605-55500-00 Supreme Radio Communications, Inc.11/21-12/21 Maint of Equip 1,973.0011/29/2021
001-0605-55500-00 Supreme Radio Communications, Inc.Repair headset 208.6211/29/2021
001-0605-55500-00 Supreme Radio Communications, Inc.Install antenna 150.5811/29/2021
001-0605-55700-00 Four Seasons Pest Control 10/21 Service 5.0011/29/2021
001-0605-55700-00 Four Seasons Pest Control 09/21 Service 20.0011/29/2021
001-0605-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/29/2021
001-0605-55700-00 Mechanical Service Inc.Replaced condenser and energized system 105.0011/29/2021
001-0605-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 6
Account Number Vendor AmountDescription PO No Date
001-0605-55700-00 Four Seasons Pest Control 09/21 Service 15.0011/29/2021
001-0605-55800-00 Breton SmarTek Annual FIREQ subscription 720.0011/29/2021
001-0605-57500-00 Office Specialists, Inc.Disinfectant 29.7811/29/2021
001-0605-65000-00 Office Specialists, Inc.Toilet paper 35.3211/29/2021
001-0605-65000-00 Office Specialists, Inc.Dish Soap, Disinfectant 57.6211/29/2021
001-0605-65000-00 Office Specialists, Inc.Paper Towels, Disinfectant 68.3111/29/2021
001-0605-65000-00 Office Specialists, Inc.Paper towels 25.8311/29/2021
001-0605-65000-00 Office Specialists, Inc.Oil Absorbant 25.4211/29/2021
001-0605-65500-00 Supreme Radio Communications, Inc.cable 19.6411/29/2021
001-0605-65500-00 Alexis Fire Equipment Co., Inc.Domelight 270.7911/29/2021
001-0605-66000-00 Mechanical Service Inc.Condenser 20.3711/29/2021
001-0605-66000-00 AMP Electrical Services, Inc.Galvanized line 155.7911/29/2021
001-0605-66500-00 Alexis Fire Equipment Co., Inc.Velcro 60.0011/29/2021
001-0605-67500-00 Midwest Uniform Supply, Inc 1 Perf Tee - Carlson 14.0011/29/2021
001-0605-67500-00 Midwest Uniform Supply, Inc 1 Fast Tac Pant - B Gleason 39.9911/29/2021
001-0605-67500-00 Midwest Uniform Supply, Inc 4 Perf Tee, Stocking Cap w/ Logo - J Cypert 84.5011/29/2021
001-0605-67500-00 Midwest Uniform Supply, Inc 1 Polo shirt, 1 Turtleneck & 1 Perf Tee - J Connour 133.9911/29/2021
001-0605-67500-00 Midwest Uniform Supply, Inc 2 Perf Tee, 2 Turtleneck, Ball Cap - T Scott 203.9811/29/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Rip Stop EMS Pant - J Connour 59.9911/29/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Crewneck, 2 Perf Tee, Ball Cap, Stocking Hat w/ Logo - K McGee 78.4911/29/2021
001-0605-67500-00 Benjamin Johnson Safety toe boots 132.0011/29/2021
001-0605-67500-00 Midwest Uniform Supply, Inc 2 Turtlenecks - J Herbert 149.9811/29/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Turtleneck, Stocking Cap w/ Logo & 1 Perf Tee - J Seitz 100.9911/29/2021
001-0605-68600-00 Office Specialists, Inc.Gloves 262.8011/29/2021
001-0605-68600-00 Office Specialists, Inc.Gloves 150.0011/29/2021
001-0605-68600-00 Office Specialists, Inc.Returned gloves -262.8011/29/2021
9,631.94Subtotal for Divison: 0605
001-0630-52000-00 Ameren Illinois 11/21 Electricity #8232032334 195.5011/29/2021
001-0630-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 4.0710/31/2021
199.57Subtotal for Divison: 0630
Subtotal for Fund 001 145,341.87
011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 220.00 000009182611/29/2021
011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 9.00 000009182611/29/2021
011-0000-66000-00 Galesburg Builders Supply, Inc.High Performance patching mix for 2021 510.13 000009182511/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 7
Account Number Vendor AmountDescription PO No Date
011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 257.63 000009182611/29/2021
996.76Subtotal for Divison: 0000
Subtotal for Fund 011 996.76
013-0000-51000-00 Bruner, Cooper and Zuck, Inc.Engineering agreement for the preparation of bid documents and p 6,092.36 000009168411/29/2021
013-0000-83100-00 Bruner, Cooper and Zuck, Inc.Preparation of Bid Documents and Construction Engineering for Ph 1,095.89 000009200711/29/2021
7,188.25Subtotal for Divison: 0000
Subtotal for Fund 013 7,188.25
014-0000-51000-00 Bruner, Cooper and Zuck, Inc.Material Testing Services for the 2021 Construction season 240.00 000009192711/29/2021
014-0000-64500-00 Galesburg Electric, Inc.Supplies for Steele school crosswalk 77.6611/29/2021
014-0000-64500-00 Impact Recovery Systems In-street signs - South St 2,066.4811/29/2021
014-0000-64500-00 Galesburg Electric, Inc.Bulbs 102.4011/29/2021
014-0000-64500-00 O'Reilly Auto Parts Battery 578.6011/29/2021
014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2021 462.00 000009183011/29/2021
3,527.14Subtotal for Divison: 0000
Subtotal for Fund 014 3,527.14
018-0000-52000-00 Ameren Illinois 11/21 Electricity #2553132016 158.8511/29/2021
018-0000-55500-00 Eastern Iowa Tire Tire disposal #112 12.0011/29/2021
018-0000-55500-00 Altorfer Inc.Service Level 1-IDOT Generator 1,055.0011/29/2021
018-0000-62500-00 Key Equipment & Supply Co Oil cooler #128 2,254.7511/29/2021
3,480.60Subtotal for Divison: 0000
Subtotal for Fund 018 3,480.60
019-0000-10701-00 Johnson Controls Security Solutions 01/22-02/22 Recurring Service 483.3411/29/2021
019-0000-20102-00 CenturyLink 10/21 Service 548.4710/31/2021
019-0000-33386-00 Mercer County Golden Eagles Refund-Cancelled legal due to low enrollment 1,428.0011/29/2021
2,459.81Subtotal for Divison: 0000
019-1905-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 583.0011/29/2021
019-1905-51500-00 WMOI - FM Radio ads 250.0011/29/2021
019-1905-59528-00 Galesburg Community Foundation 08/21 2% Hotel/Motel Tax Pmts 27,117.4211/29/2021
019-1905-59528-00 Galesburg Community Foundation 09/21 2% Hotel/Motel Tax Pmts 31,410.9611/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 8
Account Number Vendor AmountDescription PO No Date
019-1905-59537-00 Knox Civic Center Authority 09/21 2% Hotel/Motel Tax Pmts 16,532.0611/29/2021
019-1905-59537-00 Knox Civic Center Authority 08/21 2% Hotel/Motel Tax Pmts 14,272.3111/29/2021
019-1905-61000-00 Office Specialists, Inc.Tape 7.4511/29/2021
019-1905-62500-00 Napa Auto Parts Bearings #580 84.2811/09/2021
90,257.48Subtotal for Divison: 1905
019-1910-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 52.9410/31/2021
019-1910-55700-00 Royal Cleaning Services 11/21 Janitorial Services 1,899.0011/29/2021
019-1910-55700-00 Galesburg Electric, Inc.Bulbs 21.7211/29/2021
019-1910-55700-00 Helm Mechanical / Helm Service Misc maintenance 634.0011/29/2021
019-1910-55700-00 Helm Mechanical / Helm Service Replaced heating coil actuator 500.0011/29/2021
019-1910-66000-00 First Glass, Inc.Door closer 450.0011/29/2021
3,557.66Subtotal for Divison: 1910
019-1911-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 134.3810/31/2021
019-1911-55700-00 Four Seasons Pest Control 09/21 Service 30.0011/29/2021
019-1911-55700-00 Royal Cleaning Services 11/21 Janitorial Services 2,068.0011/29/2021
019-1911-57500-00 Aramark Uniform Serv. Inc.11/21 Service 15.0011/29/2021
019-1911-57500-00 Aramark Uniform Serv. Inc.11/21 Service 15.0011/29/2021
019-1911-65000-00 Office Specialists, Inc.Liner, screen uninal 49.9011/29/2021
2,312.28Subtotal for Divison: 1911
019-1915-52000-00 Ameren Illinois 10/21 Electricity #7756699015 447.2310/31/2021
019-1915-52000-00 Ameren Illinois 11/21 Electricity #7801596004 27.2211/29/2021
019-1915-52000-00 Ameren Illinois 11/21 Electricity #2700768176 54.0911/29/2021
019-1915-52000-00 Ameren Illinois 11/21 Electricity #4657170418 69.1811/29/2021
019-1915-52000-00 Ameren Illinois 11/21 Electricity #8795090570 79.7911/29/2021
019-1915-52000-00 Ameren Illinois 11/21 Electricity #2309782258 64.1511/29/2021
019-1915-52000-00 Ameren Illinois 11/21 Electricity #2366040023 106.9811/29/2021
019-1915-52300-00 Ameren Illinois 10/21 Heat #0883556016 56.1810/31/2021
019-1915-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 1,327.5310/31/2021
019-1915-55700-00 Royal Cleaning Services 11/21 Janitorial Services 476.0011/29/2021
019-1915-55700-00 Knox County Landfill 10/21 Service 130.8011/29/2021
019-1915-55700-00 Waste Management, Inc.10/21 Service 403.9811/29/2021
019-1915-57500-00 Aramark Uniform Serv. Inc.11/21 Service 40.8011/29/2021
019-1915-57500-00 Aramark Uniform Serv. Inc.11/21 Service 40.8011/29/2021
019-1915-62500-00 Advance Auto Parts Inner door handle #542 101.1911/29/2021
019-1915-62500-00 Advance Auto Parts Battery #500 116.5711/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 9
Account Number Vendor AmountDescription PO No Date
019-1915-62500-00 Martin, Inc Spring Locking Pin -Returned Part -95.0411/29/2021
019-1915-62500-00 Nichols Diesel Service, Inc.Brake Chamber #509 150.1611/29/2021
019-1915-62500-00 Martin, Inc Spindle #541 210.1411/29/2021
019-1915-62500-00 Martin, Inc Windshield #522 733.1811/29/2021
019-1915-62500-00 Martin, Inc Cover #525 348.0911/29/2021
019-1915-62500-00 Yemm Chevrolet, Inc-Geo Front bumper #500 981.0111/29/2021
019-1915-66000-00 All Inclusive Rec FIBAR 3,714.0011/29/2021
9,584.03Subtotal for Divison: 1915
019-1920-52000-00 Ameren Illinois 11/21 Electricity #1243855216 29.7611/29/2021
019-1920-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 24.4310/31/2021
019-1920-55700-00 Johnson Controls Security Solutions 12/21 Recurring Service 241.6611/29/2021
019-1920-57500-00 Aramark Uniform Serv. Inc.11/21 Service 25.2411/29/2021
019-1920-57500-00 Aramark Uniform Serv. Inc.11/21 Service 25.2411/29/2021
019-1920-57500-00 Aramark Uniform Serv. Inc.11/21 Service 25.2411/29/2021
019-1920-57500-00 Aramark Uniform Serv. Inc.11/21 Service 25.2411/29/2021
019-1920-61000-00 Office Specialists, Inc.Tape 10.9911/29/2021
019-1920-62510-00 Herr Petroleum Corp 187.9 gal diesel #2 562.74 000009180411/29/2021
019-1920-63500-00 D & K Products Misc supplies 1,233.9511/29/2021
019-1920-63500-00 Advanced Turf Solutions Aqualock 79.2411/29/2021
019-1920-64125-00 Smithfield Direct, LLC misc supplies 29.9011/29/2021
019-1920-64125-00 Atlantic Coca-Cola Misc concessions 62.3811/29/2021
019-1920-64125-00 Boxcar Express Sandwiches 689.3511/29/2021
019-1920-65000-00 Office Specialists, Inc.Face masks 6.9911/29/2021
019-1920-65500-00 Van Wall Equipment, Inc.mower reels, bearings, screws, springs 2,003.7411/29/2021
5,076.09Subtotal for Divison: 1920
019-1925-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 171.0310/31/2021
019-1925-66000-00 Doors, Incorporated Deadbolt 180.3911/29/2021
351.42Subtotal for Divison: 1925
019-1935-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 44.7910/31/2021
019-1935-57500-00 Aramark Uniform Serv. Inc.11/21 Service 176.9011/29/2021
019-1935-57500-00 Aramark Uniform Serv. Inc.11/21 Service 176.9011/29/2021
019-1935-57500-00 Aramark Uniform Serv. Inc.11/21 Service 176.9011/29/2021
575.49Subtotal for Divison: 1935
019-1940-64000-00 Breedlove's Sporting Goods, Inc.Fall 2021 SB league awards 23.8511/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 10
Account Number Vendor AmountDescription PO No Date
019-1940-64000-00 BSN Sports Corp., Inc.Volleyballs 241.0211/29/2021
264.87Subtotal for Divison: 1940
019-1945-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 97.7310/31/2021
019-1945-55700-00 Royal Cleaning Services 11/21 Janitorial Services 1,780.0011/29/2021
019-1945-65000-00 Office Specialists, Inc.Lysol 11.3411/29/2021
1,889.07Subtotal for Divison: 1945
019-1950-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 16.2910/31/2021
16.29Subtotal for Divison: 1950
019-1955-52000-00 Ameren Illinois 11/21 Electricity #8645825294 940.1511/29/2021
019-1955-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 138.4510/31/2021
019-1955-55700-00 J.P. Benbow, Inc.Started up boiler 101.0011/29/2021
019-1955-55700-00 Sugden Electric Repair pool pump 695.6811/29/2021
019-1955-65000-00 Office Specialists, Inc.Lysol 5.6711/29/2021
019-1955-68500-00 Tri-State Water Misc chemicals 6.8311/29/2021
1,887.78Subtotal for Divison: 1955
019-1960-52000-00 Ameren Illinois 11/21 Electricity #0543312814 32.5911/29/2021
019-1960-52000-00 Ameren Illinois 11/21 Electricity #5195930099 91.0311/29/2021
123.62Subtotal for Divison: 1960
019-1965-51000-00 Lacky Monument Co.Date of Passing - White, Purnell 400.0011/29/2021
019-1965-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 8.1410/31/2021
019-1965-57500-00 Aramark Uniform Serv. Inc.11/21 Service 40.8011/29/2021
019-1965-57500-00 Aramark Uniform Serv. Inc.11/21 Service 27.2211/29/2021
019-1965-57500-00 Aramark Uniform Serv. Inc.11/21 Service 27.2211/29/2021
019-1965-57500-00 Aramark Uniform Serv. Inc.11/21 Service 27.2211/29/2021
530.60Subtotal for Divison: 1965
019-1975-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 4.0710/31/2021
019-1975-55700-00 Liqui-Green Lawn & Tree Care Tree Injection - EAB Treatment 2,955.0011/29/2021
2,959.07Subtotal for Divison: 1975
Subtotal for Fund 019 121,845.56
020-0000-20102-00 CenturyLink 10/21 Service 65.1210/31/2021
020-0000-52300-00 West Central FS, Inc 400 gal LP 716.0011/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 11
Account Number Vendor AmountDescription PO No Date
020-0000-55700-00 Howe Overhead Doors, Inc.Replaced CPI box 210.0011/29/2021
020-0000-62500-00 Martin, Inc Boot #350 40.3811/29/2021
020-0000-62500-00 Advance Auto Parts Fuel filter & hydraulic filter #350 35.3011/29/2021
020-0000-62500-00 Advance Auto Parts Air filter #350 41.7611/29/2021
020-0000-62500-00 Advance Auto Parts Return-Air filter #350 -23.1911/29/2021
020-0000-62500-00 Napa Auto Parts Hose Clamp #350 13.8011/29/2021
020-0000-62500-00 Napa Auto Parts Plug Wire Set #350 25.8611/29/2021
1,125.03Subtotal for Divison: 0000
Subtotal for Fund 020 1,125.03
024-0000-83100-00 Larson Family Real Estate, LLLP 07/21-09/21 Sales Tax Rebate as per agreement 6,644.3811/29/2021
024-0000-83100-00 Galesburg Railroad Days External Agency Funding - Galesburg RR Days 11,250.0011/29/2021
024-0000-88300-00 Breslin's Floor Covering, Inc 12/21 Parking Lot Lease 570.3211/29/2021
18,464.70Subtotal for Divison: 0000
Subtotal for Fund 024 18,464.70
030-0000-20102-00 CenturyLink 10/21 Service 190.5210/31/2021
190.52Subtotal for Divison: 0000
030-0320-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 23.2110/31/2021
030-0320-62500-00 Napa Auto Parts Core Deposit Credit -44.0010/31/2021
030-0320-62500-00 O'Reilly Auto Parts Air Filter 30.3911/29/2021
030-0320-62500-00 Map Automotive of Peoria 266701-163Techron 7.5011/29/2021
030-0320-62500-00 Napa Auto Parts Warranty Credit -221.9910/31/2021
030-0320-62500-00 Napa Auto Parts Refrigerant 199.9810/31/2021
030-0320-62500-00 Map Automotive of Peoria Taper bears 112.2010/31/2021
030-0320-62500-00 O'Reilly Auto Parts Battery Cables 120.5011/29/2021
227.79Subtotal for Divison: 0320
030-0370-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 54.1610/31/2021
030-0370-55700-00 Galesburg Termite & Pest Control 11/21 Service 45.0011/29/2021
030-0370-55700-00 Galesburg Termite & Pest Control 11/21 Service 45.0011/29/2021
030-0370-57500-00 Cintas, Inc 11/21 Service 164.0511/29/2021
030-0370-57500-00 Cintas, Inc 11/21 Service 114.1711/29/2021
030-0370-57500-00 Cintas, Inc 11/21 Service 164.0511/29/2021
030-0370-61000-00 Office Specialists, Inc.Clipboards 33.6011/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 12
Account Number Vendor AmountDescription PO No Date
030-0370-61000-00 Office Specialists, Inc.Misc Supplies 170.6511/29/2021
030-0370-62500-00 Napa Auto Parts Primary wire 14.6710/31/2021
030-0370-62500-00 Napa Auto Parts Oil Analysis Kit 33.7811/29/2021
030-0370-62500-00 Napa Auto Parts Fuse 4.3910/31/2021
030-0370-62500-00 Napa Auto Parts Core Deposit Credit -129.4110/31/2021
030-0370-65500-00 Map Automotive of Peoria Roloc Disc 2" & 3" Cut-off 100.4011/29/2021
030-0370-65500-00 Napa Auto Parts Wheel flaps 14.7810/31/2021
030-0370-65500-00 O'Reilly Auto Parts Shop Degreaser 49.9911/29/2021
030-0370-66500-00 Napa Auto Parts Adapter 12.9710/31/2021
030-0370-66500-00 Napa Auto Parts Punch 13.5211/29/2021
030-0370-66500-00 Napa Auto Parts Misc tools 25.2610/31/2021
030-0370-66500-00 O'Reilly Auto Parts Punch 18.9911/29/2021
950.02Subtotal for Divison: 0370
Subtotal for Fund 030 1,368.33
049-0000-83100-00 Bondi Building Corporation TIF incentive for Facade Improvements at Bondi Building 32,467.50 000009203411/29/2021
049-0000-83100-00 Galesburg Downtown Council Tax Increment Financing incentive for Downtown Holiday Lights. 20,000.00 000009202211/29/2021
049-0000-83100-00 MEA on Main, LLC TIF Incentive Reimbursement - Redeveloper Agreement 4,500.0011/29/2021
56,967.50Subtotal for Divison: 0000
Subtotal for Fund 049 56,967.50
053-0000-55700-00 Dowers Roofing, Inc.Remove 2 out of use chimney pipes & cover holes 750.0011/29/2021
053-0000-66000-00 Galesburg Electric, Inc.Misc supplies 209.6111/29/2021
053-0000-66000-00 Galesburg Electric, Inc.Supplies 158.0911/29/2021
053-0000-66000-00 Galesburg Electric, Inc.Shop lights 796.3211/29/2021
053-0000-76000-00 Williams Development, LTD Additional engineering and administrative services 10.31 000009168111/29/2021
053-0000-76000-00 Williams Development, LTD Additional engineering and administrative services 18.53 000009168111/29/2021
053-0000-76000-00 Williams Development, LTD Additional engineering and administrative services 2,614.24 000009168111/29/2021
4,557.10Subtotal for Divison: 0000
Subtotal for Fund 053 4,557.10
055-0000-55700-00 Werner Restoraton Services, Inc.Board up services at 465 Mulberry St 161.1811/29/2021
055-0000-55700-00 Werner Restoraton Services, Inc.Emergency Board up at 465 Mulberry St 373.8011/29/2021
534.98Subtotal for Divison: 0000
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 13
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 055 534.98
057-0000-61700-00 Jensen Information Tech Inc Genetec System server replacement - HPE ProLiant DL360 Gen10 rac 6,443.00 000009203111/29/2021
6,443.00Subtotal for Divison: 0000
Subtotal for Fund 057 6,443.00
058-0000-20102-00 City Assessor's Office Purple Wave Sales - 2006 Crown Vic 2,200.0011/29/2021
058-0000-71000-00 Birkeys Farm Store, Inc 2021 Case Backhoe 590SN with new ORV800 hydraulic hammer 89,620.50 000009194911/29/2021
91,820.50Subtotal for Divison: 0000
Subtotal for Fund 058 91,820.50
061-0000-10701-00 SpringbrookSoftware LLC Springbrook FY22 annual mtce 61-55800 9,048.71 000009204011/29/2021
061-0000-20101-00 BLAKEWELL PROPERTIES LLC Refund Check 050212-003, 1320 N KELLOGG ST 30.6511/23/2021
061-0000-20101-00 VICKIE BANKS ESTATE OF Refund Check 047582-000, 1530 CLAY ST 42.7611/23/2021
061-0000-20101-00 VICKIE BANKS ESTATE OF Refund Check 047582-000, 1530 CLAY ST 40.1411/16/2021
061-0000-20101-00 JENNIFER LEE BATCHELDER Refund Check 021185-001, 600 E THIRD ST 66.7211/09/2021
061-0000-20101-00 HIROKO BOWEN ESTATE Refund Check 008744-000, 1425 ROCK ISLAND AVE 5.7511/16/2021
061-0000-20101-00 LINDA ASBURY Refund Check 018950-067, 443 N ACADEMY ST 42.7611/23/2021
061-0000-20101-00 LINDA ASBURY Refund Check 018950-067, 443 N ACADEMY ST 2.5911/23/2021
061-0000-20101-00 LINDA ASBURY Refund Check 018950-067, 443 N ACADEMY ST 1.6011/23/2021
061-0000-20101-00 CHARLES ATWATER Refund Check 047372-000, 376 FAIR ACRES DR 97.1511/09/2021
061-0000-20101-00 LINDA ASBURY Refund Check 018950-053, 1831 E MAIN ST 82.1911/23/2021
061-0000-20101-00 LINDA ASBURY Refund Check 018950-053, 1831 E MAIN ST 2.8411/23/2021
061-0000-20101-00 LINDA ASBURY Refund Check 018950-053, 1831 E MAIN ST 1.9011/23/2021
061-0000-20101-00 DEREK BUSANET Refund Check 047227-001, 527 N BROAD ST LOWER 43.5211/16/2021
061-0000-20101-00 FREDDIE COLLINS JR Refund Check 049587-001, 119 LINCOLN ST 93.1011/23/2021
061-0000-20101-00 SANDRA BRITTINGHAM Refund Check 020835-002, 1756 E MAIN ST 72.4011/09/2021
061-0000-20101-00 MICHAEL DUMSE Refund Check 012455-005, 1267 DAY ST 110.7511/16/2021
061-0000-20101-00 DANIEL EIKER Refund Check 059445-001, 1460 S SEMINARY ST 60.8511/16/2021
061-0000-20101-00 RUSSELL FLEMING Refund Check 022453-001, 869 N BROAD ST 2.0411/16/2021
061-0000-20101-00 ELDON MORRISON Refund Check 064172-000, 1125 N WEST ST 83.4811/16/2021
061-0000-20101-00 STEVEN SEIBERT Refund Check 006331-000, 1576 N KELLOGG ST 15.7711/23/2021
061-0000-20101-00 DOUGLAS MUSTAIN Refund Check 006126-001, 400 N HENDERSON ST 80.3011/16/2021
061-0000-20101-00 FERNANDO OLIVAS Refund Check 017968-001, 889 AVENUE B 108.6011/09/2021
061-0000-20101-00 DANIEL MIDDAUGH Refund Check 063145-000, 925 DAYTON DR 5 105.5111/23/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 14
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 DEBORA JOHNSON Refund Check 025057-005, 1165 GARDEN LANE 96.1311/16/2021
061-0000-20101-00 ANDRIA POWERS Refund Check 051320-002, 1055 S CHAMBERS ST 110.9311/17/2021
061-0000-20101-00 JOSE QUINONEZ CORRAL Refund Check 062251-000, 1763 BROWN AVE 54.9311/16/2021
061-0000-20101-00 BARBARA LANDERS Refund Check 050556-007, 384 W NORTH ST 4 102.2411/09/2021
061-0000-20101-00 KIM SHARP BECERRA Refund Check 062923-000, 1545 MCKNIGHT ST 10.2211/16/2021
061-0000-20101-00 ANNA MOORE Refund Check 039399-002, 156 N IVAN AVE 84.3411/23/2021
061-0000-20101-00 BENJAMIN OTTEN Refund Check 049460-000, 330 COUNTRY ELMS EST 115.0011/23/2021
061-0000-20101-00 LARRY HAMMERLUND Refund Check 021334-001, 401 JUSTIN DR 3.0411/09/2021
061-0000-20101-00 RONDA KIMMITT Refund Check 021477-000, 1091 S CHAMBERS ST 12.3711/16/2021
061-0000-20101-00 GALESBURG CIVIC ART CENTER Refund Check 018445-001, 114 E MAIN ST 109.4811/23/2021
061-0000-20101-00 HEIDI JOHNSON Refund Check 057193-000, 919 N BROAD ST 117.1711/16/2021
061-0000-20101-00 BRYAN KELLEY Refund Check 063702-000, 525 PECK ST 102.2011/23/2021
061-0000-20101-00 SHAWN KAUFMAN Refund Check 056271-001, 1081 E FREMONT ST 82.2111/16/2021
061-0000-20101-00 ROBERT SMITH Refund Check 054940-002, 547 W BROOKS ST 94.3411/23/2021
061-0000-20101-00 PATRICIA HARRISON Refund Check 016415-000, 1178 COURT ST 20.4011/09/2021
061-0000-20101-00 MARGARET LINGWALL Refund Check 051231-001, 1723 MONROE ST 117.1711/16/2021
061-0000-20101-00 FERN WANDA HARDING Refund Check 022211-000, 935 PINE ST 6.1511/23/2021
061-0000-20101-00 PAMELA WEECH Refund Check 044812-007, 1825 E FREMONT ST 31.4411/09/2021
061-0000-20101-00 BRENDA WARDEN Refund Check 022171-001, 805 E SECOND ST 94.3711/09/2021
061-0000-20101-00 SUNDAE FUNDAE, LLC Refund Check 053666-005, 1595 W MAIN ST 106.7911/17/2021
061-0000-20101-00 BARRY WALLACE Refund Check 060517-000, 537 N CEDAR ST 54.0011/23/2021
061-0000-20101-00 RYAN WILLIAMS Refund Check 053773-001, 468 E GROVE ST 52.0911/23/2021
061-0000-20101-00 MARK TELANDER Refund Check 008801-000, 1348 GARDEN LN 7.9211/09/2021
061-0000-20101-00 VANGUARD PROPERTIES LLC Refund Check 062497-000, 268 N IVAN AVE 52.0911/23/2021
061-0000-20101-00 JOSEPHINE HERRING Refund Check 057025-000, 1453 SUMMIT ST 55.2411/23/2021
061-0000-20101-00 STERLON MATHENY Refund Check 054478-000, 1854 MAPLE AVE 53.9011/16/2021
061-0000-20101-00 GALESBURG MANUFACTURING II LLCRefund Check 059730-000, 1077 HAWKINSON AVE 2 80.8211/17/2021
061-0000-20101-00 JACOB TENHOUSE Refund Check 052202-002, 766 N ACADEMY ST 112.8811/09/2021
061-0000-20101-00 JARED TAPSCOTT Refund Check 055632-000, 147 W MARY ST 70.4611/16/2021
061-0000-20101-00 HEATHER WELLS Refund Check 044624-001, 339 COUNTRY ELMS EST 49.0011/23/2021
061-0000-20101-00 TLR LLC Refund Check 052642-011, 1687 INDIANA DR 86.6711/23/2021
061-0000-20101-00 MARK MARTIN Refund Check 005097-062, 372 LAWRENCE AVE 107.9011/16/2021
061-0000-20101-00 NORMA MORRIS Refund Check 006555-001, 1007 EMERY ST 88.1211/09/2021
061-0000-20101-00 MYIAH RYNER Refund Check 062400-000, 2635 COSTA DR 65.3011/09/2021
061-0000-20101-00 JAMES HUTCHISON IRREVOCABLE TRUSTRefund Check 009905-000, 168 PHILLIPS ST 13.7511/16/2021
061-0000-20101-00 KENNETH OLSON Refund Check 054715-000, 554 ARNOLD ST 92.9111/23/2021
061-0000-20101-00 HANRICK INVESTMENTS LLC Refund Check 062097-001, 590 N CEDAR ST 4 115.9711/10/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 15
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 MU SHEE Refund Check 062947-000, 1172 E BROOKS ST 98.6111/16/2021
061-0000-20101-00 TAMARA STORMER Refund Check 041195-000, 731 E BROOKS ST 50.8111/23/2021
061-0000-20101-00 VICKIE SHOWALTER Refund Check 022415-004, 1063 FRANK ST 38.2111/16/2021
061-0000-20101-00 ANTHONY FORSHEE Refund Check 057186-002, 593 N ACADEMY ST 1 113.6011/16/2021
061-0000-20101-00 CHARLES HANSEN Refund Check 043979-001, 881 DAY ST 62.2111/16/2021
061-0000-20101-00 GARY MUSTAIN Refund Check 016651-001, 2341 W FREMONT ST UPPER 9.5311/23/2021
061-0000-20101-00 ASHLEY LAMB Refund Check 048225-000, 741 OLIVE ST 59.8911/16/2021
061-0000-20101-00 HELENA HARRIS Refund Check 064066-000, 1865 INDIANA DR 167.4111/16/2021
061-0000-20101-00 WILLIAM JOHNSON Reissue UB Refund Ck94893 12873-000, 875 JEFFERSON ST 21.4711/29/2021
061-0000-20101-00 TERESA INNESS Refund Check 048031-016, 941 LINCOLN ST 113.6011/09/2021
061-0000-20101-00 CONNIE GODFREY Refund Check 062020-001, 1622 HARRISON ST 107.1711/16/2021
061-0000-20101-00 LEO SARVER Refund Check 061954-000, 392 N BROAD ST 2 1.0811/23/2021
061-0000-20102-00 CenturyLink 10/21 Service 261.1910/31/2021
061-0000-51000-00 Credit Collection Partners 10/21 Service 50.0011/29/2021
061-0000-51000-00 PDC Laboratories, Inc.Water Testing 400.0011/29/2021
061-0000-51000-00 Knox County Recorders Office 10/21 Laredo 22.0011/29/2021
061-0000-51000-00 SpringbrookSoftware LLC 10/21 Civic PayPad Fees 134.2411/29/2021
061-0000-52000-00 Ameren Illinois 11/21 Electricity #0501078255 99.0511/29/2021
061-0000-52000-00 Ameren Illinois 11/21 Electricity #0315204658 28.8511/29/2021
061-0000-52000-00 Ameren Illinois 10/21 Electricity #0405132039 6,338.4110/31/2021
061-0000-52000-00 Ameren Illinois 11/21 #3107849292 11,445.2411/29/2021
061-0000-52000-00 Illinois Power Marketing 10/21 Electricity #GMCGAL 17,771.0410/31/2021
061-0000-52300-00 Nicor Gas 10/21 Service #14511554116 973.8110/31/2021
061-0000-52300-00 Nicor Gas 10/21 Service #20727010009 43.0110/31/2021
061-0000-52500-00 Galesburg Sanitary Dist.10/21 Sewer user charges 16.2910/31/2021
061-0000-55500-00 Altorfer Inc.2021 OCTOBER - MAINTENANCE ON FOUR GENERATORS 2,009.00 000009175411/29/2021
061-0000-55500-00 Galesburg Communications, Inc.Replaced switch 187.2111/29/2021
061-0000-55500-00 Moore Tires, Inc Tire Repair 259.5811/29/2021
061-0000-55700-00 AMP Electrical Services, Inc.labor/materials to wire sump pump for Galesburg Water Dept 2,040.2711/29/2021
061-0000-55700-00 Royal Cleaning Services 11/21 Janitorial Services 434.0011/29/2021
061-0000-55700-00 Waste Management, Inc.11/21 Service 17.3611/29/2021
061-0000-55700-00 Waste Management, Inc.11/21 Service 97.1411/29/2021
061-0000-61500-00 Register Mail, Inc.Water ads #00020710 146.2811/29/2021
061-0000-61700-00 Office Specialists, Inc.USB drive 208.6311/29/2021
061-0000-65500-00 Galesburg Electric, Inc.Fuse for M-3 motor cabinet 956.2511/29/2021
061-0000-66000-00 Core & Main Meter supplies 1,550.3011/29/2021
061-0000-66000-00 Core & Main Vlv bx riser 89.1811/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 16
Account Number Vendor AmountDescription PO No Date
061-0000-66000-00 Core & Main Ball corps 1,081.5311/29/2021
061-0000-66000-00 Core & Main Dbl strap brnz saddle 530.0411/29/2021
061-0000-66000-00 Galesburg Builders Supply, Inc PORTLAND CEMENT CONCRETE, CL SI - DELIVERED 117.00 000009183111/29/2021
061-0000-68500-00 Brenntag Mid-South, Inc Drum Return -2,250.00 000009182411/29/2021
061-0000-68500-00 Brenntag Mid-South, Inc 2021 Liquid Chlorine for Water Division as per bid. This is a bl 3,913.50 000009182411/29/2021
62,686.01Subtotal for Divison: 0000
Subtotal for Fund 061 62,686.01
067-0000-10701-00 SpringbrookSoftware LLC Springbrook FY22 annual mtce 67-55800 4,456.83 000009204011/29/2021
067-0000-20101-00 LINDA ASBURY Refund Check 018950-053, 1831 E MAIN ST 2.1911/23/2021
067-0000-20101-00 LINDA ASBURY Refund Check 018950-067, 443 N ACADEMY ST 2.1911/23/2021
067-0000-20101-00 BLAKEWELL PROPERTIES LLC Refund Check 050212-004, 1318 N KELLOGG ST 20.3911/23/2021
067-0000-51000-00 SpringbrookSoftware LLC 10/21 Civic PayPad Fees 67.1311/29/2021
067-0000-51000-00 Knox County Recorders Office 10/21 Laredo 22.0011/29/2021
067-0000-59501-00 Knox County Landfill 10/21 Service 28,770.3211/29/2021
067-0000-59502-00 Waste Management, Inc.11/21 Refuse Removal 170,556.8111/29/2021
203,897.86Subtotal for Divison: 0000
Subtotal for Fund 067 203,897.86
078-0000-51000-00 James M Kelly, Attorney 09/21 Legal Service 313.5011/29/2021
078-0000-56534-00 Cottage Rehab and Sports Medicine Work comp dos 9/14/21 #AA15957205 257.0011/29/2021
078-0000-56534-00 Cottage Rehab and Sports Medicine Work comp dos 9/20/21 #AA15957205 190.0011/29/2021
078-0000-56534-00 Cottage Rehab and Sports Medicine Work comp dos 9/24/21 #AA15957205 211.0011/29/2021
078-0000-56534-00 Cottage Rehab and Sports Medicine Work comp dos 9/30/21 #AA15957205 211.0011/29/2021
078-0000-56534-00 Cottage Rehab and Sports Medicine Work comp dos 10/05/21 #AA15957205 211.0011/29/2021
078-0000-56534-00 Cottage Rehab and Sports Medicine Work comp dos 10/08/21 #AA15957205 211.0011/29/2021
078-0000-56534-00 Cottage Rehab and Sports Medicine Work comp dos 10/19/21 #AA15957205 211.0011/29/2021
078-0000-56534-00 Cottage Rehab and Sports Medicine Work comp dos 10/22/21 #AA15957205 211.0011/29/2021
078-0000-56534-00 Cottage Rehab and Sports Medicine Work comp dos 10/27/21 #AA15957205 211.0011/29/2021
078-0000-56535-00 OSF Medical Group, Inc.Work Comp DOS: 11.06.21 #P447860901 260.7611/29/2021
078-0000-56535-00 OSF Medical Group, Inc.Work Comp DOS: 11.10.21 #P447860911 51.7511/29/2021
078-0000-56535-00 OSF St Mary Medical Center Work Comp DOS: 09.19.21 #7828983100 1,157.9911/29/2021
078-0000-56535-00 Midwest Orthopaedic Center Work Comp DOS: 11.15.21 #429051-010003 197.5611/29/2021
078-0000-56597-00 Dave Dunn's Auto Body, Inc.Right roof rail repair #28 300.0011/29/2021
078-0000-56597-00 Stecker Graphics Vinyl for police car 691.2411/29/2021
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 17
Account Number Vendor AmountDescription PO No Date
078-0000-56597-00 Galesburg Electric, Inc.Supplies for repairs on Bickerdyke Bridge 118.9011/29/2021
5,015.70Subtotal for Divison: 0000
Subtotal for Fund 078 5,015.70
Report Total: 735,260.89
AP-Transactions by Account (11/30/2021 - 8:46 AM)Page 18
Check Date Check #Vendor Name Description Account #Amount
11/10/2021 0 Patrick Kisler Meals - Master Firearms Champgn P Kisler 001-0000-10706 111.00
11/10/2021 0 Nicholas Morrissey Meals - Wk 10 Basic FF - N. Morrissey 001-0000-10706 155.00
11/10/2021 95642 Ameren Illinois 10/21 Electricity Acct 01147-55694 001-0000-20102 12,815.28
11/10/2021 95643 Illinois Power Marketing 10/21 Electricity Acct #226835321101 019-0000-20102 10,323.99
11/10/2021 95643 Illinois Power Marketing 10/21 Electricity Acct #226835321101 024-0000-20102 31.58
11/10/2021 95646 Secretary of State, Jesse White License/Registration - Police Vehicle 001-0510-51000 158.00
11/10/2021 4043 J W Summy Contracting Corp.DCEO RLF at 208 Division St 013-0000-83100 1,270.00
11/10/2021 95642 Ameren Illinois 10/21 Electricity Acct 01147-55694 019-0000-20102 1,763.18
11/10/2021 95643 Illinois Power Marketing 10/21 Electricity Acct #226835321101 020-0000-20102 661.89
11/10/2021 95643 Illinois Power Marketing 10/21 Electricity Acct #226835321101 001-0000-20102 6,145.20
11/10/2021 95643 Illinois Power Marketing 10/21 Electricity Acct #226835321101 030-0000-20102 814.74
11/10/2021 95644 Knox County Recorders Office Record Quit Claim Deed 99-16-227-019 001-0160-51300 75.00
11/10/2021 95645 Knox County Recorders Office 29 Weed/Trash/Demo Liens (3 Lien Notices)001-0160-51300 225.00
11/17/2021 0 Mike Hines 11/10 VB Officiating 4 games 019-1940-51400 80.00
11/17/2021 0 James Hartshorn 11/10 VB Officiating 4 games 019-1940-51400 80.00
11/18/2021 0 T TECH 10/21 UB ACH Fees 067-0000-51000 408.13
11/18/2021 0 T TECH 10/21 UB ACH Fees 061-0000-51000 816.27
11/18/2021 0 IMRF 10/21 IMRF Contributions 001-0000-20311 129,992.40
11/18/2021 0 Farmers & Mechanics Bank 10/21 F&M Bank Trust Fees 059-0000-51000 41.72
11/18/2021 0 Farmers & Mechanics Bank 10/21 F&M Bank Trust Fees 026-0000-51000 42.45
11/18/2021 0 Farmers & Mechanics Bank 10/21 F&M Bank Trust Fees 053-0000-51000 41.73
11/18/2021 0 Farmers & Mechanics Bank 10/21 F&M Bank Trust Fees 001-0205-51000 125.15
11/18/2021 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00
11/18/2021 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00
11/18/2021 0 BlueCross BlueShield of Illinois 12/21 Health Insurance Premium 078-0000-20315 349,707.54
11/18/2021 0 Farmers & Mechanics Bank 10/21 F&M Bank Trust Fees 019-1905-51000 4.17
11/18/2021 0 Farmers & Mechanics Bank 10/21 F&M Bank Trust Fees 061-0000-51000 41.73
11/18/2021 95703 Knox County Trustee Payment Account Purch prop from Trustee 99-15-426-004 023-0000-10850 823.00
11/19/2021 0 Matthew Cain Non Safety Toed Shoes 001-0605-67500 99.95
11/22/2021 0 Mike Hines Officiating VB 4 game 11/17 019-1940-51400 80.00
11/22/2021 0 Dan Burgland Officiating VB 3 games 11/17 019-1940-51400 60.00
11/22/2021 0 James Hartshorn Officiating VB 4 games 11/17 019-1940-51400 80.00
11/23/2021 0 Bank of Montreal Community Policing Halloween-candy Halloween events 001-0510-83100 288.84
11/23/2021 0 Bank of Montreal Kaser Power Equip-Materials to maintain equip 001-0450-65500 72.69
11/23/2021 0 Bank of Montreal CDWg-Rec'd 2 cameras 057-0000-61700 790.78
Advance Checks and ACH Payments as of 11/30/2021
11/23/2021 0 Bank of Montreal Amazon-ERC Movie 001-0120-58500 9.99
11/23/2021 0 Bank of Montreal Amazon-Bump in bounce 019-1940-64000 11.46
11/23/2021 0 Bank of Montreal IIMC-2022 IIMC dues for Gugliotta 001-0000-10701 115.00
11/23/2021 0 Bank of Montreal Amazon-trash can 019-1955-66500 45.85
11/23/2021 0 Bank of Montreal Glenns Radiator-Alignment #30 001-0510-62500 79.95
11/23/2021 0 Bank of Montreal Amazon-trash can-ret'd due to damage 019-1955-66500 (45.85)
11/23/2021 0 Bank of Montreal Chicago Tribune-monthly subscription 001-0110-55000 9.96
11/23/2021 0 Bank of Montreal Amazon-Extension cord 001-0510-61000 8.99
11/23/2021 0 Bank of Montreal TLO TransUnion-TLO Program Subscription 001-0510-55800 75.00
11/23/2021 0 Bank of Montreal Walmart-Monster Egg Hunt craft kit supplies 019-1940-64000 4.15
11/23/2021 0 Bank of Montreal Tractor Supply Co-gate wheels 019-1975-66000 29.98
11/23/2021 0 Bank of Montreal Menards-Halloweendecor/lobby 001-0510-58500 29.99
11/23/2021 0 Bank of Montreal Amazon-mouse pads 001-0510-61000 25.44
11/23/2021 0 Bank of Montreal Coney Island-IT business lunch 001-0207-54500 33.09
11/23/2021 0 Bank of Montreal Illinois Municipal League-IML handbook for Wallace 001-0105-61000 45.00
11/23/2021 0 Bank of Montreal Amazon-plastic dinner plates 001-0510-61000 54.63
11/23/2021 0 Bank of Montreal Country Inn & Suites-lodging N Lewis 001-0510-54500 408.48
11/23/2021 0 Bank of Montreal Midstate (Filter Service)-Filter cleaining #584 019-1965-55500 12.00
11/23/2021 0 Bank of Montreal Amazon-dividers for back room at Hathorne 019-1955-66500 242.00
11/23/2021 0 Bank of Montreal Office Specialists-10/21 copier charges 067-0000-20102 31.38
11/23/2021 0 Bank of Montreal GFOA-G.Osborn/B. Chockley GFOA dues 001-0000-10701 250.00
11/23/2021 0 Bank of Montreal Menards-3/4 plywood 053-0000-66000 579.60
11/23/2021 0 Bank of Montreal APWA Job Posting-Job post proj mngr position 001-0410-54500 325.00
11/23/2021 0 Bank of Montreal SCW-4ea StarTech USB hups for MIS spare 001-0207-61700 203.04
11/23/2021 0 Bank of Montreal Amazon-face masks 019-1955-67500 69.95
11/23/2021 0 Bank of Montreal SHI-Bradley Hix iPad replace/Council spare iPad purch 001-0105-61700 1,378.00
11/23/2021 0 Bank of Montreal Office Specialists-10/21 copier charges 061-0000-20102 337.18
11/23/2021 0 Bank of Montreal USA Bluebook-TISAB 061-0000-68500 316.42
11/23/2021 0 Bank of Montreal CBA Lighting-24 quartz lamps for main runway lights 020-0000-66000 547.48
11/23/2021 0 Bank of Montreal Advance Auto Parts-Minor Tools 001-0450-66500 7.78
11/23/2021 0 Bank of Montreal Amazon-returned staff shirt 001-0115-61000 (20.10)
11/23/2021 0 Bank of Montreal Lowes-concrete for sign posts 019-1940-66000 5.96
11/23/2021 0 Bank of Montreal Office Specialists-2 boxes hanging files/1 box file folders 030-0370-61000 44.45
11/23/2021 0 Bank of Montreal Kelly Seed & Hardware-Bale of straw 061-0000-63500 14.95
11/23/2021 0 Bank of Montreal Walmart-Sales tax 001-0000-10407 20.34
11/23/2021 0 Bank of Montreal ILAWW-Fall regulatory udate (Virtual)-W Carl 061-0000-54500 72.00
11/23/2021 0 Bank of Montreal EMP-batteries for AEDs 019-1905-67500 338.00
11/23/2021 0 Bank of Montreal Pizza House-Lunch GASB87 Lease Summitt 001-0205-54500 10.42
11/23/2021 0 Bank of Montreal HyVee-Hot dog buns 019-1920-64125 16.14
11/23/2021 0 Bank of Montreal Menards-ret'd new shed material 053-0000-66000 (7.49)
11/23/2021 0 Bank of Montreal Lowes-paint supplies/wall shelf/anchors 019-1950-66000 10.66
11/23/2021 0 Bank of Montreal EMP-misc medical supplies 001-0605-68600 97.39
11/23/2021 0 Bank of Montreal EMP-Misc medical supplies 001-0605-68600 336.00
11/23/2021 0 Bank of Montreal Boxcar-lunch new council orientation-K. Wallace 001-0105-58500 43.50
11/23/2021 0 Bank of Montreal Menards-Ret'd adhesive 014-0000-64500 (57.96)
11/23/2021 0 Bank of Montreal Walmart-Paint supplies 019-1920-65500 5.28
11/23/2021 0 Bank of Montreal Thompson-brake drum bolt unit 030-0370-62500 156.45
11/23/2021 0 Bank of Montreal Amazon-giant volleyball 019-1940-64000 12.95
11/23/2021 0 Bank of Montreal Amazon-gym tape for pickleball courts 019-1945-64000 23.96
11/23/2021 0 Bank of Montreal Amazon-sanitizer test strips 019-1940-64125 9.05
11/23/2021 0 Bank of Montreal Lowe's-Washer/Dryer for Brooks 001-0605-61800 2,129.00
11/23/2021 0 Bank of Montreal Amazon-cardstock for mo passes for fixed route 030-0370-61000 69.19
11/23/2021 0 Bank of Montreal Cooks & Co-Flowers W. Allen 001-0110-83100 48.50
11/23/2021 0 Bank of Montreal Amazon-Nov craft night supplies 019-1940-64000 28.98
11/23/2021 0 Bank of Montreal Wight Chevrolet-Seat Compressor #111 001-0450-62500 692.36
11/23/2021 0 Bank of Montreal City Tech-Comparison site membership 001-0120-55000 390.00
11/23/2021 0 Bank of Montreal US Cellular-09/21 Service 001-0000-20102 33.59
11/23/2021 0 Bank of Montreal Amazon-face masks 019-1960-67500 69.95
11/23/2021 0 Bank of Montreal Daybreak-Dsl for truck 061-0000-62510 112.28
11/23/2021 0 Bank of Montreal Lowes-minor tools 001-0450-66500 318.90
11/23/2021 0 Bank of Montreal Farm King-minor tools 001-0450-66500 80.82
11/23/2021 0 Bank of Montreal Amazon-bulletin board 019-1955-66500 73.98
11/23/2021 0 Bank of Montreal Menards-galavanized nipples 061-0000-66000 70.02
11/23/2021 0 Bank of Montreal MyElite Products-1/2 credenza shell 030-0320-61800 75.92
11/23/2021 0 Bank of Montreal Illinois Tollway-toll Lewis training travel 001-0510-54500 3.60
11/23/2021 0 Bank of Montreal Advance Auto Parts-Motor Vehicle Supplies 001-0450-62500 42.08
11/23/2021 0 Bank of Montreal Menards-shop material 053-0000-66000 19.48
11/23/2021 0 Bank of Montreal Walmart-nails for craft program 019-1940-64000 8.80
11/23/2021 0 Bank of Montreal HyVee-21-09 kitchen supplies 021-0000-68000 66.96
11/23/2021 0 Bank of Montreal Webber Rental & Supply-Self leveling caulk 014-0000-66000 129.20
11/23/2021 0 Bank of Montreal DvnDNS.com-DYN Standard DNS Renewal (1 mo)001-0207-55800 5.00
11/23/2021 0 Bank of Montreal Menards-lag screws/washers 019-1915-65500 7.11
11/23/2021 0 Bank of Montreal Menards-FRP gray 4X8/walls 053-0000-66000 485.31
11/23/2021 0 Bank of Montreal Progressive Dynamics-Charger #54 001-0605-62500 477.00
11/23/2021 0 Bank of Montreal Illinois Tollway-toll Lewis training travel 001-0510-54500 1.90
11/23/2021 0 Bank of Montreal Menards-ret'd dbl plate rafter 053-0000-66000 (5.28)
11/23/2021 0 Bank of Montreal Wilson Paper-PSQ Cleaner 001-0445-63000 104.48
11/23/2021 0 Bank of Montreal Menards-Mini shed for indoor toys storage 019-1940-66500 399.00
11/23/2021 0 Bank of Montreal Westin Chicago Northwest-lodging McLaughlin/Smith Homicide Conf 001-0510-54500 336.89
11/23/2021 0 Bank of Montreal Choose Chicago-Michigan Ave bus trip brochures 019-1940-64000 31.00
11/23/2021 0 Bank of Montreal Walmart-pumpkin for fall program 019-1940-64000 9.92
11/23/2021 0 Bank of Montreal HyVee-ERC lunch/First shift 001-0120-58500 294.03
11/23/2021 0 Bank of Montreal Farm King-Jack #526 019-1915-62500 56.68
11/23/2021 0 Bank of Montreal HyVee-treats & supplies for Lake Cleanup Day 019-1915-68000 35.41
11/23/2021 0 Bank of Montreal At-A-Glance-2022 Planner refills for Robert & Rory 001-0306-61000 86.00
11/23/2021 0 Bank of Montreal Amazon-Face masks 019-1935-59300 69.95
11/23/2021 0 Bank of Montreal Comcast-10/21 HD Technology Fee #20-29 021-0000-54000 9.95
11/23/2021 0 Bank of Montreal Walmart-snacks NHW/Candy Halloween Events 001-0510-83100 274.26
11/23/2021 0 Bank of Montreal Verizon Wireless-09/21 Service 001-0000-20102 1,376.96
11/23/2021 0 Bank of Montreal Lowes-shop material 053-0000-66000 1,010.57
11/23/2021 0 Bank of Montreal Amazon-camera batteries/squad cameras 001-0510-61000 8.72
11/23/2021 0 Bank of Montreal Office Specialists-10/21 copier charges 019-0000-20102 178.95
11/23/2021 0 Bank of Montreal Sherwin Williams-Hydrant paint 061-0000-66000 141.44
11/23/2021 0 Bank of Montreal SCW-Galesburg water plant UPS battery replace 061-0000-61700 153.93
11/23/2021 0 Bank of Montreal CBA Lighting-30W bulbs for runway 020-0000-66000 454.28
11/23/2021 0 Bank of Montreal HyVee-Hot dog buns 019-1920-64125 30.37
11/23/2021 0 Bank of Montreal Amazon-2 scandisk 2TB solid state drivers for inv 016-0000-61700 579.98
11/23/2021 0 Bank of Montreal Sling-timeclock & scheduling app 019-1905-55800 104.83
11/23/2021 0 Bank of Montreal Allegra-Banner for Stuff the Bus 030-0320-51500 88.12
11/23/2021 0 Bank of Montreal HyVee-cake,drinks,ice/Linda retire party 001-0510-58500 72.95
11/23/2021 0 Bank of Montreal Go Van Goh's-Clothing embroidery 001-0115-61000 45.00
11/23/2021 0 Bank of Montreal Chamber of Commerce-Thanksgiving luncheon/Hovind 001-0605-54500 25.00
11/23/2021 0 Bank of Montreal Menards-shop material 053-0000-66000 212.34
11/23/2021 0 Bank of Montreal Farm King-Trash can/Armor all wipes 019-1965-65500 49.98
11/23/2021 0 Bank of Montreal Kaser Power Equip-Material to maintain equip 001-0450-65500 133.27
11/23/2021 0 Bank of Montreal Menards-Paint supplies 030-0370-66500 29.86
11/23/2021 0 Bank of Montreal ScreenConnect-Tax 001-0000-10407 62.97
11/23/2021 0 Bank of Montreal Menards-Halloween decor/lobby 001-0510-58500 114.32
11/23/2021 0 Bank of Montreal Google Ads-Ads 019-1905-51500 473.03
11/23/2021 0 Bank of Montreal Chamber of Commerce-Thanksgiving luncheon/Bennewitz & Gugliotta 001-0115-54500 50.00
11/23/2021 0 Bank of Montreal Grammarly-3 mo subscription 001-0110-55800 59.95
11/23/2021 0 Bank of Montreal Amazon-Face masks 001-0510-67500 59.15
11/23/2021 0 Bank of Montreal S & S Industrial Supply-Brake cleaner, batteries, etc 001-0445-63000 140.56
11/23/2021 0 Bank of Montreal Disney World-Fraud Charge 030-0000-10407 381.25
11/23/2021 0 Bank of Montreal Menards-walkie talkies/batteries 001-0410-64800 117.94
11/23/2021 0 Bank of Montreal Walmart-Treats for ERC movie 001-0120-58500 34.54
11/23/2021 0 Bank of Montreal Chamber of Commerce-Thanksgiving luncheon/Nolden 001-0145-54500 25.00
11/23/2021 0 Bank of Montreal US Cellular-09/21 Service 019-0000-20102 67.18
11/23/2021 0 Bank of Montreal USPS-Stamps 030-0370-53000 46.40
11/23/2021 0 Bank of Montreal Acme Tools-100' tape measures, step drill bits 061-0000-66500 212.82
11/23/2021 0 Bank of Montreal Lowes-paint supplies 019-1950-66000 25.08
11/23/2021 0 Bank of Montreal Menards-shelf clips 001-0450-61000 3.49
11/23/2021 0 Bank of Montreal Holt Supply-pvc coupling 019-1915-65500 4.85
11/23/2021 0 Bank of Montreal Quasthoff's Flowers-Refunded by Fire Fighters Pension fund 001-0000-10407 65.50
11/23/2021 0 Bank of Montreal Lowes-concrete anchors 019-1950-66000 6.78
11/23/2021 0 Bank of Montreal Walmart-water filters 061-0000-83100 3,161.76
11/23/2021 0 Bank of Montreal Menards-RV anti freeze 019-1915-65500 80.70
11/23/2021 0 Bank of Montreal Lowe's-screw for plywood 053-0000-66000 40.74
11/23/2021 0 Bank of Montreal Reflective Apparel-Safety shirts 061-0000-67500 125.04
11/23/2021 0 Bank of Montreal SHI-streets wall rack/pt of fiber cross connect reconfi proj 001-0207-61700 448.75
11/23/2021 0 Bank of Montreal Menards-shop material 053-0000-66000 413.18
11/23/2021 0 Bank of Montreal Pekin Life Ins Co-11/21 Life Ins Prem 001-0510-47500 122.10
11/23/2021 0 Bank of Montreal Lowes-paper towels,household batteries 061-0000-65500 72.46
11/23/2021 0 Bank of Montreal Quadient-01/22 Postage machine lease 001-0000-10701 211.58
11/23/2021 0 Bank of Montreal HyVee-Hot dog buns 019-1920-64125 37.30
11/23/2021 0 Bank of Montreal Thompson-Elbow hose for bus 030-0370-62500 47.60
11/23/2021 0 Bank of Montreal Interstate Battery-Batteries for barricade lights 014-0000-64500 396.00
11/23/2021 0 Bank of Montreal USA Bluebook-Float switches 061-0000-65500 280.35
11/23/2021 0 Bank of Montreal IACP-2022 IACP Membership-Idle 001-0000-10701 265.00
11/23/2021 0 Bank of Montreal Chamber of Commerce-Thanksgiving luncheon/Oligney-Estill 019-1905-54500 25.00
11/23/2021 0 Bank of Montreal Grainger-wall hydrant repair kit 019-1950-66000 55.87
11/23/2021 0 Bank of Montreal Scott Equip-2 cycle oil for trimmers, saws, etc 019-1915-65500 94.11
11/23/2021 0 Bank of Montreal Vistaprint-signage for batting cage 019-1945-66000 66.25
11/23/2021 0 Bank of Montreal Pekin Life Ins Co-11/21 Life Ins Prem 001-0605-47500 122.10
11/23/2021 0 Bank of Montreal Amazon-Office supplies 001-0115-61000 5.99
11/23/2021 0 Bank of Montreal IIMC-2022 IIMC dues for Bennewitz 001-0000-10701 215.00
11/23/2021 0 Bank of Montreal People's-Mouse traps 001-0605-65000 4.99
11/23/2021 0 Bank of Montreal Acushnet-Merchandise for resale 019-1920-64000 61.52
11/23/2021 0 Bank of Montreal O'Reilly-Wax to mntn vehicles 001-0605-65500 83.94
11/23/2021 0 Bank of Montreal Charles Schultz SnapOn-tamper-proof sockets 061-0000-66500 75.20
11/23/2021 0 Bank of Montreal 10/21 CC Chrgs-Library 001-0000-10407 4,735.68
11/23/2021 0 Bank of Montreal Verizon Wireless-09/21 Service 019-0000-20102 153.76
11/23/2021 0 Bank of Montreal AC McCartney-Filter #584 019-1965-62500 110.78
11/23/2021 0 Bank of Montreal Dollar Tree-Monster Egg Hunt craft kit supplies 019-1940-64000 19.00
11/23/2021 0 Bank of Montreal EMP-Misc medical supplies 001-0605-68600 44.57
11/23/2021 0 Bank of Montreal Amazon-Office supplies 001-0115-61000 43.76
11/23/2021 0 Bank of Montreal Amazon-magnet tape for labels 019-1905-61000 6.76
11/23/2021 0 Bank of Montreal Amazon-toilet paper holder 001-0450-61000 26.10
11/23/2021 0 Bank of Montreal Zoro-Evidence Cans 001-0605-66500 71.68
11/23/2021 0 Bank of Montreal Quadient-01/22 Postage machine lease 061-0000-10701 56.42
11/23/2021 0 Bank of Montreal Verizon Wireless-09/21 Service 001-0000-20102 5.16
11/23/2021 0 Bank of Montreal Verizon Wireless-09/21 Service 016-0000-20102 1.72
11/23/2021 0 Bank of Montreal Farm King-Set screws/tools 061-0000-66500 18.57
11/23/2021 0 Bank of Montreal OTC-Monster Egg Hunt craft kit supplies 019-1940-64000 16.02
11/23/2021 0 Bank of Montreal Amazon-pens 001-0205-61000 38.91
11/23/2021 0 Bank of Montreal Lowes-Lumber for forms 014-0000-66000 63.94
11/23/2021 0 Bank of Montreal Dollar Tree-Halloween decor/lobby 001-0510-58500 34.00
11/23/2021 0 Bank of Montreal Badge Frame, Inc-Retirement name plate D Williams 001-0510-58500 20.00
11/23/2021 0 Bank of Montreal Comcast-10/21 Internet 001-0205-54000 30.00
11/23/2021 0 Bank of Montreal Farm King-Trigger start torch 019-1965-66500 113.47
11/23/2021 0 Bank of Montreal HyVee-21-09 kitchen supplies 021-0000-68000 77.74
11/23/2021 0 Bank of Montreal Amazon-fiber cleaning fluid/slice fiiber optic cable 001-0207-61700 25.00
11/23/2021 0 Bank of Montreal Peoples-LP tanks filled 001-0605-65500 38.40
11/23/2021 0 Bank of Montreal Menards-pump for finished water sample 061-0000-66000 235.99
11/23/2021 0 Bank of Montreal Menards-New shop material 053-0000-66000 398.82
11/23/2021 0 Bank of Montreal Wilson Paper-hand soap 001-0450-65000 69.92
11/23/2021 0 Bank of Montreal S & S Industrial Supply-Brake cleaner 001-0445-63000 83.73
11/23/2021 0 Bank of Montreal Menards-GFCI outlets for contact tanks 061-0000-66000 49.80
11/23/2021 0 Bank of Montreal Terminal Supply-connectors, etc 001-0445-63000 270.11
11/23/2021 0 Bank of Montreal Quadient-11/21-12/21 Postage machine lease 001-0160-88300 423.16
11/23/2021 0 Bank of Montreal Amazon-face masks 019-1945-67500 69.95
11/23/2021 0 Bank of Montreal MyElite Products-1/2 credenza shell 030-0370-66500 75.92
11/23/2021 0 Bank of Montreal Business Systems Connect-Incorrectly shipped Planet equip 001-0000-10407 1,215.52
11/23/2021 0 Bank of Montreal Advance Auto Parts-Materials to maintain equip 001-0450-65500 22.98
11/23/2021 0 Bank of Montreal Amazon-dry erase board for lifeguard office 019-1950-61800 58.50
11/23/2021 0 Bank of Montreal Office Specialists-10/21 copier charges 078-0000-20102 39.47
11/23/2021 0 Bank of Montreal LexisNexis-Legal research subscription 001-0145-55800 82.40
11/23/2021 0 Bank of Montreal Inquirehire-Background Check-Finance 078-0000-51000 52.00
11/23/2021 0 Bank of Montreal DvnDNS.com-Managed DNS Express 5 renewal (1 mo)001-0207-55800 24.00
11/23/2021 0 Bank of Montreal USA Blue Book-Grease/lube/curb box key 061-0000-66500 325.65
11/23/2021 0 Bank of Montreal Ipass-Remove prepaid Ipass chrgs 001-0000-10713 (13.05)
11/23/2021 0 Bank of Montreal HyVee-Hot dog buns 019-1920-64125 15.32
11/23/2021 0 Bank of Montreal Amazon-special event directional arrow signs 019-1905-51500 37.99
11/23/2021 0 Bank of Montreal Westin Chicago Northwest-lodging McLaughlin/Smith Homicide Conf 001-0510-54500 93.80
11/23/2021 0 Bank of Montreal Phillips 66-Diesel Tank & Gas 061-0000-62510 190.38
11/23/2021 0 Bank of Montreal Lock & Key-keys for cabinets at transit 030-0370-61000 149.50
11/23/2021 0 Bank of Montreal Holt Supply-PVC pipe for storm sewer 014-0000-66000 1,366.67
11/23/2021 0 Bank of Montreal UPS Store-Return rented training material 030-0370-53000 16.79
11/23/2021 0 Bank of Montreal Menards-Concrete block 030-0370-66000 7.00
11/23/2021 0 Bank of Montreal Sto-Cote products-ice rink refund discount code 019-1915-66000 (34.69)
11/23/2021 0 Bank of Montreal Amazon-marketing/directional signage 019-1905-51500 65.02
11/23/2021 0 Bank of Montreal HyVee-21-09 kitchen supplies 021-0000-68000 72.55
11/23/2021 0 Bank of Montreal Blueline/Redform-2022 Planner refill for Rich 001-0306-61000 71.59
11/23/2021 0 Bank of Montreal Menards-Magnet Hook for Stuff the Bus 030-0000-61000 39.88
11/23/2021 0 Bank of Montreal Walmart-water 019-1940-64125 5.98
11/23/2021 0 Bank of Montreal Lowes-materials to mntn equip 001-0450-65500 60.87
11/23/2021 0 Bank of Montreal Amazon-crossing guard jacket 001-0525-67500 61.45
11/23/2021 0 Bank of Montreal Menards-Tarp for dirt for forestry 019-1975-66000 54.99
11/23/2021 0 Bank of Montreal 10/21 CC Chrgs-ETSB 001-0000-10407 2,542.84
11/23/2021 0 Bank of Montreal Allegra-Banner for Stuff the Bus 030-0370-51500 88.13
11/23/2021 0 Bank of Montreal Lowes-concrete for sign posts 019-1940-66000 11.92
11/23/2021 0 Bank of Montreal Menards-New shop material 053-0000-66000 2,721.35
11/23/2021 0 Bank of Montreal Lowe's-3.5 gal FRP Greenchoice 014-0000-64500 227.92
11/23/2021 0 Bank of Montreal AC McCartney-Blade joint fuel filter #356 020-0000-62500 296.83
11/23/2021 0 Bank of Montreal Landmark-Admin ERC lunch 001-0120-58500 40.00
11/23/2021 0 Bank of Montreal SCW-10ea Sabrent USB external stereo adapters-MIS spares 001-0207-61700 86.70
11/23/2021 0 Bank of Montreal Galesburg Electric-fan motor for well 061-0000-65500 213.19
11/23/2021 0 Bank of Montreal Kaser Power Equip-Materials to maintain equip 001-0450-65500 257.57
11/23/2021 0 Bank of Montreal Sto-Cote products-ice rink liner 019-1915-66000 796.06
11/23/2021 0 Bank of Montreal Allegra-Ship back Demo Access Point 001-0207-53000 14.15
11/23/2021 0 Bank of Montreal Sabre Aerosol ProjTrain-Virtual chem aeros McLaughlin/Smith 001-0510-69000 150.00
11/23/2021 0 Bank of Montreal Comcast-10/21 Internet 001-0207-54000 454.85
11/23/2021 0 Bank of Montreal Amazon-Work clothes returned 001-0115-61000 (13.92)
11/23/2021 0 Bank of Montreal Galesburg Electric-Pipe cutter 061-0000-66500 172.50
11/23/2021 0 Bank of Montreal Chamber of Commerce-Thanksgiving luncheon/Idle & Hostens 001-0510-54500 50.00
11/23/2021 0 Bank of Montreal Lowe's-screw 053-0000-66000 60.60
11/23/2021 0 Bank of Montreal Lowes-Plywood 019-1965-65500 45.50
11/23/2021 0 Bank of Montreal Liebers Boxcar Express-food/Linda retire party 001-0510-58500 330.75
11/23/2021 0 Bank of Montreal Lowes-minor tools 001-0450-66500 91.42
11/23/2021 0 Bank of Montreal Quadient-11/21-12/21 postage machine lease 019-1905-88300 28.20
11/23/2021 0 Bank of Montreal Comcast-10/21 AV Room Cable 001-0207-54000 5.99
11/23/2021 0 Bank of Montreal Lowe's-Tax refund 001-0605-65500 (3.04)
11/23/2021 0 Bank of Montreal Phillips 66-Gas 061-0000-62510 94.55
11/23/2021 0 Bank of Montreal Menards-New shop material 053-0000-66000 981.07
11/23/2021 0 Bank of Montreal Comcast-10/21 Internet 019-1965-54000 62.95
11/23/2021 0 Bank of Montreal S & S Industrial Supply-Washer fluid 001-0000-10801 136.90
11/23/2021 0 Bank of Montreal Scott Equip-Refund for dbl charge 019-1965-65500 (2.74)
11/23/2021 0 Bank of Montreal IL Fire & Police Comm Assoc-Annual membership 001-0505-55000 375.00
11/23/2021 0 Bank of Montreal HyVee-21-09 kitchen supplies 021-0000-68000 47.53
11/23/2021 0 Bank of Montreal Lowes-Paint supplies 030-0370-61000 37.44
11/23/2021 0 Bank of Montreal Harvey Bros-Solemoids 001-0000-10801 101.07
11/23/2021 0 Bank of Montreal Chamber of Commerce-Thanksgiving luncheon/Gugliotta 001-0305-54500 25.00
11/23/2021 0 Bank of Montreal Motion Industries-Seal kit for motor coupling 061-0000-65500 79.59
11/23/2021 0 Bank of Montreal Menards-leather gloves 019-1975-67500 29.98
11/23/2021 0 Bank of Montreal Verizon Wireless-09/21 Service 061-0000-20102 23.06
11/23/2021 0 Bank of Montreal Quadient-11/21-12/21 Postage machine lease 061-0000-88300 112.84
11/23/2021 0 Bank of Montreal Menards-Oct craft night supplies 019-1940-64000 7.98
11/23/2021 0 Bank of Montreal Disney World-Fraud Charge reversed 030-0000-10407 (381.25)
11/23/2021 0 Bank of Montreal Quadient-01/22 Postage machine lease 019-0000-10701 14.10
11/23/2021 0 Bank of Montreal Menards-shop material 053-0000-66000 12.97
11/23/2021 0 Bank of Montreal US Cellular-09/21 Service 061-0000-20102 335.05
11/23/2021 0 Bank of Montreal Lowes-insulated sheating 019-1960-66000 14.58
11/23/2021 0 Bank of Montreal Transact-Office supplies 001-0115-61000 49.63
11/23/2021 0 Bank of Montreal Amazon-Apple lighting to digital ave adapter 001-0550-61700 41.98
11/23/2021 0 Bank of Montreal Thompson West Publishing-West Law books 001-0510-67000 950.00
11/23/2021 0 Bank of Montreal International Code Council-Purch 2021 ed of International Codes 001-0306-67000 1,121.83
11/23/2021 0 Bank of Montreal Amazon-Refund-Undeliv-nature program supplies/compasses 019-1940-64000 (14.98)
11/23/2021 0 Bank of Montreal Menards-silicone caulk 019-1915-65500 4.19
11/23/2021 0 Bank of Montreal Fastenal-Bolt #54 001-0605-62500 33.64
11/23/2021 0 Bank of Montreal Amazon-Refund-Undeliv-special event directional arrow signs 019-1905-51500 (37.99)
11/23/2021 0 Bank of Montreal Paypal-JookSMS-10/21 mass texting service mo sub 078-0000-55800 100.00
11/23/2021 0 Bank of Montreal Thompson-water outlet tube 030-0370-62500 73.15
11/23/2021 0 Bank of Montreal Amazon-Monster Egg Hunt-craft kit supplies 019-1940-64000 40.98
11/23/2021 0 Bank of Montreal Quickscores-scheduling for mens fall softball 019-1940-55800 63.00
11/23/2021 0 Bank of Montreal Inquirehire-Background cks/Transit empl 078-0000-51000 116.00
11/23/2021 0 Bank of Montreal JJ Keller-Tax Refund 001-0000-10407 (6.92)
11/23/2021 0 Bank of Montreal Acushnet-Merchandise for resale 019-1920-64000 47.20
11/23/2021 0 Bank of Montreal Walmart-Oct craft night supplies 019-1940-64000 14.93
11/23/2021 0 Bank of Montreal Menards-door sweep/door threshold 019-1915-66000 35.95
11/23/2021 0 Bank of Montreal Amazon-marketing/directional signage 019-1905-51500 65.97
11/23/2021 0 Bank of Montreal Office Specialists-10/21 copier charges 001-0000-20102 2,451.51
11/23/2021 0 Bank of Montreal Menards-Fan & Air freshner 030-0370-61000 59.69
11/23/2021 0 Bank of Montreal Cutting Edge-weed eater parts 061-0000-65500 37.85
11/23/2021 0 Bank of Montreal Amazon-toys 019-1940-64000 19.76
11/23/2021 0 Bank of Montreal Chamber of Commerce-Thanksgvng lunch/Schwartzman & Smith-Esters 001-0105-54500 56.00
11/23/2021 0 Bank of Montreal Menards-return joist hanger 053-0000-66000 (10.47)
11/23/2021 0 Bank of Montreal Todoist Pro Monthly-monthly subscription 001-0110-55800 4.00
11/23/2021 0 Bank of Montreal Amazon-Dodge balls 019-1940-64000 29.99
11/23/2021 0 Bank of Montreal UPS Delivery-Mings mailed package 001-0510-53000 10.49
11/23/2021 0 Bank of Montreal USA Bluebook-Door knob hangers 061-0000-61000 103.83
11/23/2021 0 Bank of Montreal Amazon-Halloween decor/lobby 001-0510-58500 35.95
11/23/2021 0 Bank of Montreal Menards-Paint supplies 019-1920-65500 17.66
11/23/2021 0 Bank of Montreal Holt-PVC 014-0000-66000 14.59
11/23/2021 0 Bank of Montreal Illinois Homicide Conf-registration McLaughlin/Smith 001-0510-54500 450.00
11/23/2021 0 Bank of Montreal Menards-Paint supplies 030-0370-66000 8.42
11/23/2021 0 Bank of Montreal HyVee-21-09 kitchen supplies 021-0000-68000 47.97
11/23/2021 0 Bank of Montreal Holt Supply Co-galavanized nipples 061-0000-66000 25.34
11/23/2021 0 Bank of Montreal Schulte Supply-marking flags 061-0000-66000 438.00
11/23/2021 0 Bank of Montreal ScreenConnect-Annual Renewal 001-0207-55800 1,007.49
11/23/2021 0 Bank of Montreal FreshDesk-MIS HelpDesk support system 001-0207-55800 87.00
11/23/2021 0 Bank of Montreal Amazon-Oct craft night supplies 019-1940-64000 5.99
11/23/2021 0 Bank of Montreal Amazon-Returned paper cutter 001-0115-61000 (44.78)
11/23/2021 0 Bank of Montreal HyVee-21-09 kitchen supplies 021-0000-68000 192.43
11/23/2021 0 Bank of Montreal Comcast-10/21 Cable 001-0630-54000 15.00
11/23/2021 0 Bank of Montreal HyVee-bottled water for council mtgs 001-0105-61000 11.98
11/23/2021 0 Bank of Montreal In Bedwell Farm Equip-Used, bell crank for sickle bar mower 019-1915-65500 410.00
11/23/2021 0 Bank of Montreal Amazon-command hooks 001-0550-61000 47.96
11/23/2021 0 Bank of Montreal Amazon-Oct craft night supplies 019-1940-64000 4.68
11/23/2021 0 Bank of Montreal Amazon-Office supplies 001-0115-61000 91.28
11/23/2021 0 Bank of Montreal Farm King-tordon 061-0000-62510 51.98
11/23/2021 0 Bank of Montreal Office Specialists-10/21 copier charges 030-0000-20102 100.52
11/23/2021 0 Bank of Montreal Chamber of Commerce-Thanksgvng lunch/Thompson 001-0110-54500 28.00
11/23/2021 0 Bank of Montreal Midstate (Filter Service)-Filter cleaining #507 019-1915-55500 22.00
11/23/2021 0 Bank of Montreal USA Bluebook-Hydrant paint 061-0000-66000 76.30
11/23/2021 0 Bank of Montreal Amazon-Refund-Undeliv-Mobile playground toys/books 019-1940-64000 (54.41)
11/23/2021 0 Bank of Montreal Amazon-Halloween decorations 001-0510-83100 29.93
11/23/2021 0 Bank of Montreal Airgas-Oxygen Acetylene 001-0445-63000 197.82
11/23/2021 0 Bank of Montreal Amazon-tennis balls 019-1940-64000 164.18
11/23/2021 0 Bank of Montreal Farm King-gate for Pickard Road brush site 019-1975-66000 339.99
11/23/2021 0 Bank of Montreal Amazon-Refund-Undeliv-general program supplies/scissors 019-1940-64000 (9.99)
11/23/2021 0 Bank of Montreal Farm King-Driveway markers 020-0000-66000 27.39
11/23/2021 0 Bank of Montreal Lowes-carbide saw blade 019-1915-65500 39.98
11/23/2021 0 Bank of Montreal Harvey Bros-Starter #579 019-1905-62500 102.00
11/23/2021 0 Bank of Montreal Menards-drill bits, etc 014-0000-64500 178.70
11/23/2021 0 Bank of Montreal Walmart-tablecloth/Linda retire party 001-0510-58500 11.70
11/23/2021 0 Bank of Montreal Peoples-Premixed fuel 001-0605-65500 20.97
11/23/2021 0 Bank of Montreal Permvault-keys for vault 030-0320-61000 75.67
11/23/2021 0 Bank of Montreal Ipass-Refund/Ipass devices 001-0000-10502 (20.00)
11/23/2021 0 Bank of Montreal Amazon-paper shredder & lubricant 019-1905-61000 213.99
11/23/2021 0 Bank of Montreal Frontier Communications-Water treatment plant phone & internet 061-0000-54000 329.77
11/23/2021 0 Bank of Montreal Menards-Paint for spillway walls 019-1915-66000 286.00
11/23/2021 0 Bank of Montreal Webber Rental & Supply-saw blade 001-0450-65500 82.76
11/23/2021 0 Bank of Montreal Lowe's-materials to mntn equip 001-0605-65500 37.80
11/23/2021 0 Bank of Montreal Comcast-10/21 IDOT Modem 001-0000-10407 108.35
11/23/2021 0 Bank of Montreal UPS Store-oil samples & part return 030-0370-53000 77.25
11/23/2021 0 Bank of Montreal HyVee-brkfst new council orientation-K Wallace 001-0105-58500 11.73
11/23/2021 0 Bank of Montreal Comcast-10/21 Cable 001-0510-54000 19.90
11/23/2021 0 Bank of Montreal Menards-USB ports for mic hardhats forestry 019-1975-66500 15.94
11/23/2021 0 Bank of Montreal UPS-return unused entry level police tests 001-0505-53000 11.37
11/23/2021 0 Bank of Montreal Menards-Adhesive 014-0000-64500 57.96
11/23/2021 0 Bank of Montreal Sto-Cote products-Refund 019-1915-66000 (41.19)
11/23/2021 0 Bank of Montreal Menards-paint supplies 019-1920-65500 45.13
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0110-47500 82.20
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0115-47500 72.00
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0207-47500 61.20
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0145-47500 18.00
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0120-47500 63.31
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0205-47500 208.50
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0445-47500 36.00
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0306-47500 165.66
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0550-47500 39.60
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0510-47500 381.60
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0410-47500 90.15
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0450-47500 63.00
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0605-47500 216.00
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 001-0305-47500 19.86
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 023-0000-47500 5.40
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 014-0000-47500 72.00
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 017-0000-47500 10.80
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 030-0320-47500 54.00
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 030-0370-47500 54.00
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 019-1920-47500 72.00
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 024-0000-47500 31.38
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 061-0000-47500 205.65
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 078-0000-47500 21.44
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 020-0000-47500 7.20
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 067-0000-47500 1.80
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 019-1905-47500 162.75
11/24/2021 0 Dearborn National Life Insurance 12/21 Life Insurance Premiums 018-0000-47500 46.80
11/24/2021 0 Dearborn National Life Insurance 12/21 Vision Insurance Premiums 078-0000-20315 2,972.18
11/24/2021 0 Illinois Department of Revenue 10/21 Sales Tax 019-1925-84000 20.00
11/24/2021 0 Illinois Department of Revenue 10/21 Sales Tax 019-1920-84000 722.00
11/24/2021 0 Illinois Department of Revenue 10/21 Sales Tax 019-1940-84000 56.00
1/24/2021 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00
11/29/2021 95704 Roger Underwood & Deb German Mr/Mrs Claus - Candyland Ball 019-1940-51400 150.00
11/29/2021 95705 Tommy Russell Square Dance Caller - Candyland Ball 019-1940-51400 125.00
Grand Total 585,965.13$
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GPO Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 15, 2021
AGENDA ITEM: Adjustment of various rates and fees collected by the City
SUMMARY RECOMMENDATION: The City Manager; Director of Planning; and Director
of Finance & Information Systems recommend the approval of the various rates and fees.
BACKGROUND: One of the goals of City Council’s discussed in fiscal year 2012 was to have
Administration evaluate rates and fees to ensure cost-recovery but to avoid the rates/fees being a
barrier. As part of the fiscal year 2022 budget process, the Council is provided with the fee
changes that are recommended in the Master Revenue Fee Schedule. The schedule provides a list
of recommended changes which includes various licenses, recreation fees, water fees and refuse
fee. If approved by City Council, it is recommended that the rate and fee change become
effective on January 1, 2022.
BUDGET IMPACT: The rate and fee will be budgeted for fiscal year 2022 and will become
effective January 1, 2022.
SUPPORTING DOCUMENTS:
1.Summary Master Revenue Fee Schedule Changes
2.Ordinance Amendments Concerning Applicable Fees
21-1037
CITY OF GALESBURG
2022 MASTER REVENUE FEE SCHEDULE
EXHIBIT A
Fund
#Acct #Revenue Source Notes Dept. Municipal Code
Last
Change
(fiscal
year)
Current
Fee
Amount
Recommended
Fee Amount
$
Change
%
Chang
e Additional Notes
1 31900 Towing Company License City Clerk 2018 75.00 100.00 25.00 33.3%7 tow companies
1 31050 Excavator License City Clerk 2018 75.00 100.00 25.00 33.3%
1 31900 Sidewalk Café License City Clerk 111.119 2020 75.00 100.00 25.00 33.3%
1 31050 Tree Service Contractor registration
fee annual City Clerk 116.030 2018 75.00 100.00 25.00 33.3%
1 31040
Any person, partnership or
corporation desiring to become a
registered contractor shall first pay
a registration fee of $75 $100.
City Clerk 150.002C(2)2018 75.00 100.00 25.00 33.3%250 general
contractors
1 31055 Demolition contractor license City Clerk 150.036ch 2018 75.00 100.00 25.00 33.3%11 demo contractors
1 31050 Electric Contractor License City Clerk 150.084 &150.089 2018 75.00 100.00 25.00 33.3%9 electrical contractors
1 31045 Heating contractor license City Clerk 150.127a 2018 75.00 100.00 25.00 33.3%30 HVAC contractors
19 33389
Shelters, gazebos and recreation
structures such as fishing piers,
grass area for pictures, etc.
reservation
Park & Rec 2020 35.00 40.00 5.00 14.3%
19 33353 Lake Storey boat rental per hour Lake Storey Park & Rec 2020 9.00 10.00 1.00 11.1%Minimum wage
increase
19 33360 Hawthorne gym rental per hour Hawthorne
gym Park & Rec 2017 35.00 40.00 5.00 14.3%Minimum wage
increase
19 33363 Hawthorne pool rental fee - 35
swimmers or less per hour
Hawthorne
pool Park & Rec 2019 80.00 90.00 10.00 12.5%
19 33363 Hawthorne pool rental fee - 36-75
swimmers
Hawthorne
pool Park & Rec 2019 120.00 130.00 10.00 8.3%
19 33363 Hawthorne pool rental fee - 76-
100 swimmers
Hawthorne
pool Park & Rec 2019 135.00 Remove - no groups
larger than 75
19 33372 Lakeside pool daily fee - over age 2
Monday - Thursday
Lakeside
Pool Park & Rec 2020 5.00 6.00 1.00 20.0%Minimum wage
increase
19 33372 Lakeside pool daily fee - over age 2
Friday - Sunday
Lakeside
Pool Park & Rec 2020 6.00 7.00 1.00 16.7%Minimum wage
increase
19 33372 Lakeside pool coupon booklet - 10
pack
Lakeside
Pool Park & Rec 2020 48.00 56.00 8.00 16.7%
1 of 5
Fund
#Acct #Revenue Source Notes Dept. Municipal Code
Last
Change
(fiscal
year)
Current
Fee
Amount
Recommended
Fee Amount
$
Change
%
Chang
e Additional Notes
19 33373 Lakeside pool rental fee after hours
per hour
Lakeside
Pool Park & Rec 2020 225.00 250.00 25.00 11.1%
19 33373 Lakeside pool basic party fee -
groups of up to 15
Lakeside
Pool Park & Rec 2020
$156 + $11
each add'l
attendee
$171 + $12
each add'l
attendee
15.00 9.6%
19 33373 Lakeside pool premium party fee -
groups of up to 15
Lakeside
Pool Park & Rec 2020
$183 + $13
each add'l
attendee
$198 + $14
each add'l
attendee
15.00 8.2%
19 33377 Lakeside recreation facility multi-
purpose courts rental per hour Lakeside Rec Park & Rec 2016 25.00 28.00 3.00 12.0%
19 33377 Lakeside recreation facility in-door
tennis courts rental per hour Lakeside Rec Park & Rec 2020
$7/person/co
urt
$8/person/court 1.00 14.3%
67 36200
Solid waste rates and charges. All
one-family, two-family and three-
family dwelling water users, within
the city limits, shall have added to
the utility bills issued by the city
the sum of $21.85 $22.65 per
month, per dwelling unit, to be
used for the financing of the
collection and disposal of solid
waste; provided, however, that
owners of multi-family structures
containing four or more dwelling
units may elect to either use the
solid waste collection and disposal
services provided by the city and
pay at a rate of $21.85 $22.65
per month for each dwelling unit,
or the owners may elect to dispose
of the solid waste by private waste
hauling contractor, in which latter
event, they will not be charged a
collection and disposal fee by the
city.
Refuse 50.40A 2021 21.85 22.65 0.80 3.7%
2 of 5
Fund
#Acct #Revenue Source Notes Dept. Municipal Code
Last
Change
(fiscal
year)
Current
Fee
Amount
Recommended
Fee Amount
$
Change
%
Chang
e Additional Notes
61 33510 Less than 1 in.
Water
monthly
facility
charge - Water 51.065A 2020 15.91 16.4700 0.56 3.5%
61 33510 1 in. to less than 2 in.
Water
monthly
facility
charge - Water 51.065A 2020 33.05 34.2100 1.16 3.5%
61 33510 2 in. to less than 4 in.
Water
monthly
facility
charge - Water 51.065A 2020 66.10 68.4100 2.31 3.5%
61 33510 4 in. to less than 6 in.
Water
monthly
facility
charge - Water 51.065A 2020 165.35 171.1400 5.79 3.5%
61 33510 6 in. and greater
Water
monthly
facility
charge - Water 51.065A 2020 413.40 427.8700 14.47 3.5%
61 33500
Effective January 1, 2020, 2022,
the following rates shall be charged
for water furnished consumers
inside the corporate limits of the
city: Per month , per 100 cubic feet
$2.50 $2.59
Water 51.066 2020 2.50 2.590 0.09 3.6%
61 36160
Effective by June 1, 2018,
January 1, 2022, the following
rates shall be charged for fire
service connections for metered
water consumers serving properties
located inside of the corporate
limits: 2 inches
Fire service
line monthly
rate
Water 51.070 2018 8.75 9.0600 0.31 3.5%
3 of 5
Fund
#Acct #Revenue Source Notes Dept. Municipal Code
Last
Change
(fiscal
year)
Current
Fee
Amount
Recommended
Fee Amount
$
Change
%
Chang
e Additional Notes
61 36160
Effective by June 1, 2018,
January 1, 2022, the following
rates shall be charged for fire
service connections for metered
water consumers serving properties
located inside of the corporate
limits: 3 inches
Fire service
line monthly
rate
Water 51.070 2018 10.50 10.8700 0.37 3.5%
61 36160
Effective by June 1, 2018,
January 1, 2022, the following
rates shall be charged for fire
service connections for metered
water consumers serving properties
located inside of the corporate
limits: 4 inches
Fire service
line monthly
rate
Water 51.070 2018 12.25 12.6800 0.43 3.5%
61 36160
Effective by June 1, 2018,
January 1, 2022, the following
rates shall be charged for fire
service connections for metered
water consumers serving properties
located inside of the corporate
limits: 6 inches
Fire service
line monthly
rate
Water 51.070 2018 15.75 16.3000 0.55 3.5%
61 36160
Effective by June 1, 2018,
January 1, 2022, the following
rates shall be charged for fire
service connections for metered
water consumers serving properties
located inside of the corporate
limits: 8 inches
Fire service
line monthly
rate
Water 51.070 2018 19.25 19.9200 0.67 3.5%
61 36160
Effective by June 1, 2018,
January 1, 2022 the following
rates shall be charged for fire
service connections for metered
water consumers serving properties
located inside of the corporate
limits: 10 inches
Fire service
line monthly
rate
Water 51.070 2018 24.50 25.3600 0.86 3.5%
4 of 5
Fund
#Acct #Revenue Source Notes Dept. Municipal Code
Last
Change
(fiscal
year)
Current
Fee
Amount
Recommended
Fee Amount
$
Change
%
Chang
e Additional Notes
61 36160
Effective by June 1, 2018,
January 1, 2022, the following
rates shall be charged for fire
service connections for metered
water consumers serving properties
located inside of the corporate
limits: 12 inches
Fire service
line monthly
rate
Water 51.070 2018 29.75 30.7900 1.04 3.5%
5 of 5
ORDINANCE NO. _______
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS, AS FOLLOWS:
SECTION 1 The amendments to the various sections of the Galesburg Code of Ordinances
concerning applicable fees, as shown on Exhibit A which is attached hereto and incorporated by
reference thereto, are hereby adopted and approved.
SECTION 2 All ordinances or parts of ordinances, in conflict with this ordinance are, to
the extent of such conflict, hereby repealed.
SECTION 3 This ordinance shall take effect on January 1, 2022, after its passage,
approval and publication as provided by law.
Approved this _______day of ____________________, 2021, by roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
_____________________________________________________________________________
Nays: ________________________________________________________________________
_____________________________________________________________________________
Absent: ______________________________________________________________________
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
_________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GPO Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG, ILLINOIS
NOVEMBER 15, 2021
AGENDA ITEM: 2021 Property Tax Levy Ordinance
SUMMARY RECOMMENDATION: The City Manager and Director of Finance and
Information Systems recommend the City Council approve the 2021 Property Tax Levy
Ordinance.
BACKGROUND: Annually, the City Council establishes a dollar amount needed from property
tax extensions by the County Clerk. This amount is then aggregated with other taxing districts
resulting in individual tax bills on individual property. The City should receive the majority of
the money collected from this levy in June and September of 2022.
The 2021 tax levy request has been established at $9,707,625 which is an increase of 2.64%
when compared to the total amount of the current year tax levy (2020) extension. The following
table displays the levy request by use:
DESCRIPTION
2021
LEVY
AMOUNT
$ CHANGE FROM
2020 LEVY
EXTENSION
% CHANGE
FROM 2020
LEVY
EXTENSION
% OF
TOTAL
LEVY
REQUEST
Corporate $2,598,320 $100,006 4% 27%
G.O. Bonds 0 0 0% 0%
Social Security 250,055 2 0% 3%
IMRF 284,860 (1) 0% 3%
Police Pension 2,478,490 184,365 8% 25%
Fire Pension 2,460,545 (93.999) (4%) 25%
Public Library 1,635,355 59,201 4% 17%
Based on the current information on the Estimated Assessed Value (EAV) for the 2021 tax levy,
the estimated property tax rate for the City will be approximately $2.669 or seven cents more
than the 2020 tax levy rate. The property tax rate is applied to individual tax bills.
BUDGET IMPACT: The property tax levy will fund a portion of the City’s General Fund and
Park & Recreation Fund general operations; IMRF obligations in the General Fund; the majority
of the Public Library’s general operations; and the police pension and firefighters’ pension funds.
SUPPORTING DOCUMENTS:
1. 2021 Property Tax Levy Estimation
2. 2022 Appropriations for Tax Levy
21-1038
Estimated Taxable Value (EAV)363,713,908$
Description Estimated Rate
2021 Levy
Request
2020 Levy
Extension
$ Change in
Levy
% Change
in Levy
Galesburg City
Corporate 0.336$ 1,222,170$ 1,122,166$ 100,004$ 8.91%
Bonds - 0 0 - #DIV/0!
IMRF 0.078 284,860 284,861 (1) 0.00%
Social Security 0.069 250,055 250,053 2 0.00%
Policemens Pension 0.681 2,478,490 2,294,125 184,365 8.04%
Library 0.450 1,635,355 1,576,154 59,201 3.76%
Body Totals 1.614$ 5,870,930$ 5,527,360$ 343,570$ 6.22%
Galesburg City Fire
Corporate 0.378$ 1,376,150 1,376,148$ 2$ 0.00%
Firemens Pension 0.677 2,460,545 2,554,544 (93,999) -3.68%
Body Totals 1.055$ 3,836,695$ 3,930,691$ (93,996)$ -2.39%
Grand Total 2.669$ 9,707,625$ 9,458,051$ 249,574$ 2.64%
Approved this ______ day of _________________________, 20____, by a roll call vote as follows:
Roll Call #: ____________________________
Ayes: ___________________________________________________________________________________
___________________________________________________________________________________
Nays: ___________________________________________________________________________________
Absent: __________________________________________________________________________________
.
_______________________________
Peter Schwartzman, Mayor
ATTEST:
________________________________________
Kelli R. Bennewitz, City Clerk
Estimated Real Estate Extension Report
KNOX COUNTY TAX YEAR - 2021
Special Ordinance No. _____________________
AN ORDINANCE MAKING THE LEVY FOR CORPORATE PURPOSES AND SPECIAL FUNDS,
FOR THE CURRENT YEAR COMMENCING ON THE FIRST DAY OF JANUARY, 2022 AND ENDING
ON THE THIRTY-FIRST DAY OF DECEMBER, 2022 FOR THE CITY FOR GALESBURG, ILLINOIS
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS:
SECTION 1. That a tax levy for the following sums of money, or as much thereof as may be
authorized by law, to defray all expenses and liabilities of the City be, and the same is hereby
levied for the purposes specified against all taxable property in the City for the fiscal year
commencing on the first day of January, 2022, and ending on the thirty-first day of December, 2022.
The specific amounts are levied for the purposes listed below, indicated by being placed in
a separate column designated "Amount Raised by Taxation" which item appears at the
right hand column of this ordinance. The tax so levied for the fiscal year of the City of
Galesburg, and is for the appropriation amounts to be raised by taxation, the total of which
has been determined as follows:
Fund Description FY 22 Budget Amount Raised by
Other than Taxation
Amount Raised
by Taxation
General Fund Fire Department 7,594,110 6,217,960 1,376,150
Various Pensions and Social Security Contributions in General Fund:
IMRF (284,860) 284,860
Social Security (250,055) 250,055
Police Pension (2,478,490) 2,478,490
Fire Pension (2,460,545) 2,460,545
001 Total General Fund 27,423,395 19,595,560 7,827,835
011 Motor Fuel Tax 2,695,000 2,695,000 -
013 Grants 7,433,185 7,433,185 -
014 City Gas Tax 1,592,990 1,592,990 -
015 Federal Special Enforcement - - -
016 Special Enforcement 36,650 36,650 -
017 911 Communications 118,945 118,945 -
018 Storm Water Utility 1,290,300 1,290,300 -
019 Parks & Recreation 5,380,650 5,136,215 244,435
020 Airport Operations 286,915 286,915 -
021 Foreign Fire 11,430 11,430 -
023 Property Redevelopment 853,935 853,935 -
024 Economic Development 974,130 974,130 -
026 UDAG Repayment 856,300 856,300 -
030 Public Transportation Services 2,289,195 2,289,195 -
032 Public Transportation Projects 800,000 800,000 -
043 2016 GO Bond Debt Service 640,365 640,365 -
046 2011C Business Park Bonds 322,990 322,990 -
047 Business Dstrct 2013A GO Bonds 114,580 114,580 -
048 TIF 3 Regency Cap Proj 75,000 75,000 -
049 TIF IV 1,075,940 1,075,940 -
051 Players Fields Capital Imp 6,000 6,000 -
053 Building Repair & Maintenance 161,120 161,120 -
054 Planning Fund 50,000 50,000 -
055 TIF Downtown 360 360 -
056 TIF East Main 274,420 274,420 -
057 Computer Replacement 226,500 226,500 -
1
Fund Description FY 22 Budget Amount Raised by
Other than Taxation
Amount Raised
by Taxation
058 Vehicle Replacement 320,465 320,465 -
059 Utility Tax Capital Projects 1,195,070 1,195,070 -
060 Seminary St Business District 30,010 30,010 -
061 Water Operations 6,519,190 6,519,190 -
067 Refuse 2,891,510 2,891,510 -
078 Risk Management 1,004,530 1,004,530 -
085 OPEB Trust 1,500 1,500 -
088 Linwood Cemetery Trust 2,900 2,900 -
089 East Linwood Cemetery Trust 15,000 15,000 -
900 Public Library 10,927,950 9,292,595 1,635,355
Total All Other Funds 50,475,025 48,595,235 1,879,790
Total 2022 Appropriations for 2021 Tax Levy 77,898,420 68,190,795 9,707,625
SECTION 2. The City Clerk of the City of Galesburg is hereby directed to file with the County Clerk of Knox
County, Illinois, a properly certified copy of the ordinance on or before the last Tuesday of December 2021.
SECTION 3. The provisions of this ordinance are hereby declared to be separable, and if any section, phrase or
provision shall for any reason by declared to be invalid, such declaration shall not the validity of the
remainder of the sections, phrases or provisions hereof.
SECTION 4. This section shall be in full force and effect after its passage and approval by the Mayor.
SECTION 5. This ordinance is adopted pursuant to the state law of Illinois and the home rule authority
provided pursuant to the Constitution of the State of Illinois.
Approved this ______ day of _________________________, 20____, by a roll call vote as follows:
Roll Call #: ____________________________
Ayes:______________________________________________________________________
Nays: ______________________________________________________________________
Absent ______________________________________________________________________
________________________________
Peter Scwartzman, Mayor
ATTEST:
________________________________________
Kelli R. Bennewitz, City Clerk
2
___________________________________________________________________________________________________________________________________________________________________________________________
Page 1 of 3
COUNCIL LETTER
CITY OF GALESBURG, ILLINOIS
DECEMBER 6, 2021
AGENDA ITEM: Special Ordinance to approve the 2021 levy for the Special Service Area
#1 (Downtown Area).
SUMMARY RECOMMENDATION: It is recommended the City Council approve the Special
Service Area Tax Levy Ordinance.
BACKGROUND: On January 20, 1975, the City Council approved Special Ordinance No.
75-4 which created, from the Special Service Area #1, a flat rate of $1 per $100 equalized
assessed value. Money generated from this levy is utilized to pay maintenance services in the
downtown area.
On May 2, 1992, the Downtown Council requested that at the time their levy for bond repayment
expired, a new tax replace it in the amount of $1.50 per $100 of equalized assessed value to
assist in covering operational expenses. Their request was approved and in 1995 the Downtown
Council began receiving the new tax. The ordinance for the property tax stated that the tax shall
not be levied for more than 10 years.
On November 18, 2013, the City Council approved a ten-year extension of the $1.50 tax for the
Special Service Area tax commencing on the 2014 property tax levy (payable in 2015). The tax
levy must be approved in time to be filed with the Knox County Clerk by the last Tuesday in
December 2021.
For the 2021 property tax, collected in 2022, the Special Service Area Number One board has
requested that the City Council approve an extension that is over 105% of the 2020 property tax
extension which will require a truth in taxation hearing to be held prior to the regular council
meeting on December 6, 2021. The total increase for the Special Service Area Number One is
$43,275 or 32% when compared to the 2020 property tax extension. The following provides the
comparison of tax extensions:
Tax Line Item 2020 Tax Extension 2021 Tax Request Difference
Maintenance $54,290 $72,000 $17,710
Operations & Maintenance $81,435 $107,000 $25,565
Total $135,725 $179,000 $43,275
BUDGET IMPACT: The City uses replacement taxes to make up the difference between the
amount received from the levy and the contract amount.
SUPPORTING DOCUMENTS:
1. SSA Tax Levy Ordinance
21-1040
___________________________________________________________________________________________________________________________________________________________________________________________
Page 2 of
3
SPECIAL ORDINANCE NUMBER ___________________
AN ORDINANCE MAKING THE LEVY FOR THE SPECIAL SERVICE AREA #1 FOR THE
CURRENT FISCAL YEAR COMMENCING THE FIRST DAY OF JANUARY, 2022 AND
ENDING ON THE THIRTY-FIRST DAY OF DECEMBER, 2022, FOR THE CITY OF
GALESBURG, ILLINOIS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS:
SECTION 1: That a tax for the following sums of money, or as much thereof as may be
authorized by law to defray all expenses and liabilities of the City be, and the same is, hereby
levied for the purpose specified against all taxable property in the Special Service Area #1 in the
City for the fiscal year commencing on the first day of January, 2022 and ending on the thirty-
first day of December, 2022.
SPECIAL SERVICE AREA #1 MAINTENANCE APPROPRIATED LEVIED
Contractual Services SSA#1 Maintenance $187,000
Total SSA #1 Maintenance $187,000
Appropriated for the foregoing expenses of the Special
Service Area #1 Maintenance from sources other than
taxation.
$8,000
Levied as tax for Special Service Area #1 Maintenance
Fund the sum of
$72,000
Levied as tax for Special Service Area #1 an Additional
Maintenance Fund for Special Services
$107,000
Total Levy for Special Service Area $179,000
SECTION 2. The City Clerk of Galesburg is hereby directed to file with the County Clerk of
Knox County, Illinois, a properly certified copy of this ordinance on or before the last Tuesday
of December 2021.
SECTION 3. If any item or portion of this ordinance is for any reason held invalid, such
decision shall not affect the validity of the remaining portion of this ordinance.
SECTION 4. That this ordinance shall be in full force and affect after its passage and approval
and recording as provided by law.
___________________________________________________________________________________________________________________________________________________________________________________________
Page 3 of
3
Approved this ____ day of _________________, 20____, by a roll call vote as follows:
Roll Call #:_________________
Ayes:_______________________________________________________________________
Nays:_______________________________________________________________________
Absent:_____________________________________________________________________
_______________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 6, 2021
AGENDA ITEM: Ordinance for proposed ward and precinct redistricting map.
SUMMARY RECOMMENDATION: The Board of Election Commissioners recommends
approval of the ordinance.
BACKGROUND:
The Board of Election Commissioners is required to change the boundaries of election precincts
after each ten-year census following the completion of congressional and legislative redistricting
and such precincts shall contain as nearly as practicable 1,200 registered voters. (As for wards,
the action of the Commissioners is only a recommendation since the Council has the statutory
obligation to redistrict wards.) The legislative, congressional and county board district
boundaries have been finalized.
Therefore, the Board of Election Commissioners is proposing to rebalance the wards and
precincts to correct for imbalances that have naturally occurred as residents and voters have
moved in and out of wards and precincts over the past decade. The Board also proposes a
reduction in precincts from 21 to 20 to more closely align the city with state standards.
BUDGET IMPACT: A $1,500 reduction in election judge payroll expenses during even
numbered years and a $750 reduction during odd numbered years.
SUPPORTING DOCUMENTS:
1.Election statutes
2.Ordinance
3.Proposed redistricting map
4.Proposed ward changes from current boundaries map
5.Frequently Asked Questions
21-1041
The Election Code of Illinois Annotated
(10 ILCS 5/11-3) (from Ch. 46, par. 11-3)
Sec. 11-3. It shall be the duty of the Board of Commissioners established by Article 6 of this
Act, within 2 months after its first organization, to divide the city, village or incorporated town
which may adopt or is operating under Article 6, into election precincts, each of which shall be
situated within a single congressional, legislative and representative district insofar as is
practicable and in not more than one County Board district and one municipal ward; in order to
situate each precinct within a single district or ward, the Board of Election Commissioners shall
change the boundaries of election precincts after each decennial census as soon as is practicable
following the completion of congressional and legislative redistricting and such precincts shall
contain as nearly as practicable: (i) 1,200 qualified voters if the precinct is located in a county
with fewer than 3,000,000 inhabitants; or (ii) 1,800 registered voters if the precinct is located in a
county with 3,000,000 or more inhabitants. Within 90 days after each presidential election, such
board in a city with fewer than 500,000 inhabitants, village or incorporated town shall revise and
rearrange such precincts on the basis of the votes cast at such election, making such precincts to
contain, as near as practicable, 1,200 registered voters or 1,800 registered voters, as applicable.
However, any apartment building in which more than 1,200 or 1,800 registered voters, as
applicable, reside may be made a single precinct even though the vote in such precinct exceeds
1,200 or 1,800 registered voters, as applicable. Within 90 days after each presidential election, a
board in a city with more than 500,000 inhabitants shall revise and rearrange such precincts on
the basis of the votes cast at such election, making such precincts to contain, as near as
practicable: (i) 1,200 registered voters if the precinct is located in a county with fewer than
3,000,000 inhabitants; or (ii) 1,800 registered voters if the precinct is located in a county with
3,000,000 or more inhabitants. However, any apartment building in which more than 1,200
registered voters or 1,800 registered voters, as applicable, reside may be made a single precinct
even though the vote in such precinct exceeds 1,200 or 1,800 registered voters, as applicable.
ORDINANCE NO________
WHEREAS, the Galesburg Board of Election Commissioners have proposed new ward
and precinct lines for the City of Galesburg in conformity with the Illinois Election law; and
WHEREAS, the City Council has reviewed said new ward and precinct lines, and finds
that the population of each new ward, as proposed, is nearly equal, and said wards are made up of
as compact and contiguous territory as practicable, and said precincts are arranged in such a
manner as to be practical and cost-effective to administer;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GALESBURG, KNOX COUNTY, ILLINOIS,
SECTION ONE: The ward and precinct lines for the City of Galesburg, Knox County,
Illinois, be, and hereby are, redrawn and established as shown on the attached map.
SECTION TWO: Said map shall be, and hereby is, adopted by reference and hereby
made part of this ordinance.
SECTION THREE: That all ordinances or parts of ordinances in conflict herewith are,
to the extent of such conflict, hereby repealed.
SECTION FOUR: That this ordinance shall be in full force and effect from and after its
passage, approval and publication as required by law, which publication shall be in pamphlet form.
Approved this ____ day of _________________, 20____, by a roll call vote as follows:
Roll Call #:_________________
Ayes:_______________________________________________________________________
Nays:_______________________________________________________________________
Absent:_____________________________________________________________________
_______________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
o i
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MILLER AVES WHITESBORO STN ELM STWESTPORT RDSHENENDOAHBLVDPUBLIC SQ
BECKY RD
IOWA
C
TWINDCAVE RDLOCUST STGARFIELD AVEREDBUD
LN
ELMORE AVEJ
A
N
I
C
E
L
N
CEC
E
L
I
A
D
R
MEADOWCREST DRLOUI
S
VI
L
L
E
R
D MA
V
I
S
D
RBUCKINGHAMRD
S FARNHAM STS FARNHAM STWESLEYE
AVE
ROBI
N
CT
VICTORIA
AVE
SALUDA RDKNOX SQUARE DR
LAKELAND DR
PARK PL
EVERGREEN DR CHRISTOPHER DRJEFFERSON STJEFFERSON STRUSSELL AVEPINEHURST RD
W
E
S
T
P
O
R
T
CI
R
WALNUT STPOST STSTATE ST
BEDNAR
AVE
LOMBARD STNEWCOMER DRLAWNDALEDRSMALL ST
OLDWARSON
CTFIELD DROLIVER ST
CANT
E
R
B
U
R
Y
CT
HIMWICH RDPROMENADE CT
FACT
O
R
Y
A
V
E
CENTURY ESTSNATIONAL BLVDPINE TREE LN
BRIDLECREEKLNDUVAL AVEBELLE
VIEW CT
GOODSILL CT
FAMILY CT
SPRUCE AVE
GARDEN LNNORTH MALL DRBLAIR ST IMPERIAL AVEMAREN
A
D
R DOVER LNN WEST STN WEST STDANI
E
L
D
R
S MORNINGSIDE DRMAPLECTDAHL DRSUNRISEDRRIO STBANDY AVECATHERINE
CT
CEDAR AVEBENNER AVE
SEMI
N
O
L
E
D
R
KINGS CANYON BLVDBRENTWOODAVEE THIRD ST
WOODBINE
CIR S
L
I
L
L
I
E
L
N MICHIGANAVEPICNIC DRGLENWOOD AVE
B
A
I
R
D
A
V
EWOODBINE CIR EOHIOAVELANCASTER ST
CUSTER
AVE
GRANT AVE
HILLCREST
DR
TAMARIND DRWOODBINECIR WMAYBERRY LNC
L
A
Y
D
RSUNNYVIEWCT
W FOURTH ST
EASTAVEFRANK ST
HANCOCK ST
PECK ST
HOME BL
V
D
FLAMINGO DR
W PROSPECT STCORNELIA RDMARSTON AVEECKLUND CT
DUFFEY
RD
E GROVE ST
WEBER RD
MARMAC DR
W FIFTH ST
BUSHMORE
AVE SANDEEPDR
SUNNYVIEWDRJOHNSTON ST
DIVISION STAVENUE BSWEETBRIAR PLE BERRIEN ST
S KELLOGG STADAMS ST
JUSTIN DRWINDSOR CTAVENUE ALILAC LNGEORGE
AVE
OHIO AVEMICHIGAN AVELINNEUS AVEINDIANA AVEMAYTA
G
D
R
COULT
E
R
A
V
E
PENNSYLVANIA AVEWASHINGTON ST
BLUEBIRD DR
E BROOKS ST
SCOTCH ELM LN
SPRING
E
R
R
D
W SECOND ST
MAPLE DR OXFORD LNE PROSPECT ST
OTTOSON ST
HARRISON STN STATE ST
WILLIAMS ST
LAWRENCE AVEIOWA STBURGLAND AVEDUDLEY ST
SWING
BLVD
W FOURTH ST
HOLLYCREST CIR
LIBERTY STWINDISH DRMAIDEN LN S ELM STWOODBINE
CIR N
S CHERRY STW MARY ST
E WATER ST
SELDEN ST
W SIMMONS ST
E GROVE ST
W SANBORN ST
E BERRIEN ST
S WEST STFERRIS PL
OSAGE ST
S PRAIRIE STN PLEASANT AVECONGER ST
FAI
R
A
C
R
E
S
D
R
EDWARDS AVES CEDAR STW THIRD ST
AVENUE CW FERRIS ST
BRIDGE AVE
WALSH AVE
FIFER ST
ILLINOIS AVE
LORAINE DRHULA DR
N
A
L
L
E
N
S
A
V
E
YATES ST
OUTRIGGER RD
GREENLEAF ST
W WATER ST
WASHINGTON AVE
SPRINGER STMARION
ST
W FERRIS ST
W GROVE ST
W BERRIEN ST
UNION ST
BENARD ST
PHILLIPS STCYP
R
E
S
S
L
N
HARVEY ST
BAILEY STLYMAN STHACKBERRY RD
KNOX
CAMPUS
ERICKSON AVE
E NORTH S
T
E SECOND STHAWKINSON AVEPARK AVE
EDGEBROOK
DR
LANE AVE
VIRGINIAAVESUMNER STN CHAMBERS STE FIRST ST
CHAMBERLAIN ST
RICHWOOD
DR
W FIFTH ST
PARK
VIEW
CIR
IMPERI
A
L
D
R
ABINGDON STHOLTON STTRADEWINDS
AVE
W WATER ST
E DAVIS ST
W FIRST ST S KELLOGG STCLAY ST
LAUREL
AVE
MAYO
D
R
W NORTH ST W NORTH ST
S CEDAR STS PEARL STS PEARL STSUMMIT ST
E SIMMONS ST
CHURCHILL AVEW BROOKS ST
S ACADEMY STE FERRIS ST
WEBSTER STOAK STLOCUST STOLIVE STE MARY ST
E SANBORN STLAKESIDE CTBROWN AVEMOSHIER AVELOW
E
R
R
D
ORC
H
A
R
D
D
R
SKINNER ST HIAWATHA LNHARRISON STPINE STPARK
LANE
AVEW LAKE STOREY RDHARRISON
S
TSOMERSET DRDIVISI
O
N
ST
E FIFTH ST
INDIANA AVE
DUDLEY ST
POTAW
A
T
O
MI
R
D
E FOU
R
T
H
S
T
CALIFORNIA AVEIRWIN STCENTEL DRKIMMITT DRS CHAMBERS STOTTAWATRLHUSTON ST
VALLEY VIEW RD
MATHEWS STBATEMAN STW SECOND ST NELSONAVEINDIANA DRW SE
C
O
N
D
R
D N CEDAR STN CEDAR STROCK ISLAND AVEMIDWEST DRACCESS A RDACCESS A RD
CHAPPELL
AVEBMONROE STMONROE STN PRAIRIE STN PRAIRIE STN KELLOGG STN ACADEMY STN ACADEMY STN CHERRY STN CHERRY STKLEIN AVE
DANIEL
DR
NMEADOW LARK DRSUNSET LNCORNELIA
CTRANGE RDMAPLE AVEMAPLE AVECLARK STCLARK STCRESTVIEW DRMAR
M
A
C
C
T
RUBY STE FIRST ST
E FOURTH ST
E SECOND ST
CLARK CT
DEPOT STE SEC
O
N
D
S
T
E SIXTH AVE
R
O
B
E
R
T
S
O
N
A
V
EBATEMAN STWILLARD STBEECHER AVEBEECHER AVEFLORENCE AVEKENWICK DR
CAMPBELL
AVELINCOLN PARK DRMORTON AVECOTTAGE AVEDAY STDAY STS PLEASANTAVECASTLEBURY PLALLENS AVEMULBERRY ST
WHITING AVEHAYNOR STS IVAN AVEE THIR
D
S
TWOODY DRSHELDON STLINDSAY LNS CHAMBERS STRHODE
ISLAND AVEHAMPTON CTCLARK STWOODLOCK RDHERRI
N
G
A
V
E
E FIRST
S
TFRANKLIN AVEACCOMMODATION AVE HUBER AVEH
AW
T
H
O
R
N
E
C
T
COURT ST
MCKNIGHT ST WINCHES
TER
C
IR
WILLOW
L
N
ELLA ST
E NORTH STWESTVIEW DREMERY STSILVER STS ARTHUR AVETOM L
W
ILSON
BLVDARNOLD STVOLUNTEER DRCARDINA
L
D
RPARKWAY CTCOLUMBUS AVEOREN LN
KNOLLCREST DR
ARIZONA AVE
E FIFTH ST E FIFTH STHACKBERRYCIRPATTERSON DRN LAKE STOREY RD N LAKE STOREY RD
FINLEY RDILLINI DRWARREN ST MEADOW DRLOG CITY TRLLOG CITY TRLMCMASTERS AVE
S LAKE STOREY RD
S LAKE STOREY RD
LACON ST
CARO
L
D
R GALE VILLAGE DRCATHERINE STW FIRST STS TREADWELL DR
IOWAAVEMONTAGUE DRCOSTA DRMCCLURE STMCCLURE STCIRCLE DR
CHESTNUT STDIETRICH AVEST ANDREWS RDWISCONSIN AVES SOANGETAHA RDLAKE STCOUNTRY ELMS ESTSCROSS STISLE ROYALE RDMADISON STS CHERRY STHIGHLAND AVEWALNUT AVEN ARTHUR AVEN IVAN AVEDUFFIELD AVEBLAINE AVEFULTON STLLOYD STEARMAN DRVETERANS DRN FARNHAM STN SOANGETAHA RDPICKARD RDPARK LANE DRCURLEY DR
TR
E
A
D
W
E
L
L
D
R
ACCESS J RDACCESS J RDACCESS J RDGOODSILL DRENTERPRISE AVE
LAKEVIEW DR
W SIXTH ST
W FIFTH ST
ACCESS B RDACCESS B RDW DAYTON STCOTTONWOOD CTGALE LAKE RD
ST
M
A
R
Y
'
S
HO
S
P
I
T
A
L
RED
OAK LN
D
A
R
S
T
L
N
KIWANISPARK RDMARIAN
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R
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R
D
KN
O
X
R
O
A
D
1
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4
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KNOX ROAD 1400NKNOX ROAD
560EKNOX ROAD 500ECOUNTY LINE RDK
NO
X
RO
A
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0
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R
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6
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N
S LAKE ST
O
R
E
Y
R
D
OLD THIRLWELL RD
BART
H
R
D
WEST KNOX RDWEST KNOX RDWEST KNOX RDKNOX ROAD 100EKNOX ROAD 600EKNOX ROAD 1850N
KNOX ROAD 100EKNOX ROAD 100EKNOX ROAD 100EA
N
G
L
I
N
G
R
D
KNOX ROAD 1400N KNOX ROAD 1400N
KNOX ROAD 1800N KNOX ROAD 700E")9
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1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
November 29, 2021
Proposed Precincts
Proposed Wards
First Ward
Second Ward
Third Ward
Fourth Ward
Fifth Ward
Sixth Ward
Seventh Ward
0.5 0 0.5 10.25
Miles
Proposed Redistricting MapGALESBURG BOARD OF ELECTIONS
1 4,203 137 4,079
2 4,162 96 4,072
3 4,167 101 4,092
4 3,822 -244 4,092
5 3,582 -484 4,029
6 4,233 167 4,059
7 4,294 228 4,040
Ward Current Population Over 4,066 Proposed Population
1 949
2 1,186
3 756
4 477
5 961
6 1,042
7 615
8 1,001
9 981
10 954
11 897
12 640
13 871
14 1,112
15 596
16 1,113
17 1,110
18 902
19 922
20 1,049
Proposed Precinct Registered Voters
S HENDERSON STS HENDERSON STN HENDERSON STE LOSEY STN SEMINARY STE SOUTH STS SEMINARY STS BROAD STDAYTON
CT
W MAIN STN BROAD STN BROAD STE FREMONT ST
E KNOX ST E KNOX ST
S BROAD STE SOUTH ST
W KNOX ST
E DAYTON ST
E FREMONT ST E FREMONT STW FREMONT ST W FREMONT ST W FREMONT ST W FREMONT ST
G
R
A
N
D
A
V
E
G
R
A
N
D
A
V
E
W SOUTH ST
E DAYTON ST
E CARL
SANDBURG DR
E MAIN ST
W MAIN ST
S SEMINARY STW MAIN ST
W LOSEY ST W LOSEY ST N SEMINARY STN SEMINARY STW DAYTON ST
LINCOLN STLINCOLN STW CARL SANDBURG DRW CARLSANDBURG DRDAYTON DR
N HENDERSON STN HENDERSON STW MAIN ST W MAIN ST
MONM
O
U
T
H
B
L
V
D
MONM
O
U
T
H
B
L
V
D
MONM
O
U
T
H
B
L
V
D
S LINWOOD RDS LINWOOD RDS LINWOOD RDN LINWOOD RDE MAIN ST
E
M
A
I
N
S
TN PEARL STN WHITESBORO STW TOMPKINS ST
STATE ST
E TOMPKINS ST
W BERRIEN ST
HERITAGE DRLINCOLN PARK DRSODHI AVE
LEDF
O
R
D
L
N
BEDI
A
V
E
DOUGLASDRPARKVIEW RD CARRINGTONAVEMACHEN DRHARDING STPRESTWICKDRE FIFTH STBICKERDYKE BRGRONA DRORIOLE DRCOTTONWOOD LNTORREY
PINES RD
MICHIGANAVEDONALD DRPARKPLZMCMASTERS AVE
DEE ANN DR
MAT
T
I
S
O
N
S
T
ARCADIA DR
GATEWOOD
LN
ILLINOIS AVEN FARNHAM STRONALD RDVI
L
L
A
C
T
MILLER AVES WHITESBORO STN ELM STWESTPORT RDSHENENDOAHBLVDPUBLIC SQ
BECKY RD
IOWA
C
TWINDCAVE RDLOCUST STGARFIELD AVEREDBUD
LN
ELMORE AVEJ
A
N
I
C
E
L
N
CEC
E
L
I
A
D
R
MEADOWCREST DRLOUI
S
VI
L
L
E
R
D MA
V
I
S
D
RBUCKINGHAMRD
S FARNHAM STS FARNHAM STWESLEYE
AVE
ROBI
N
CT
VICTORIA
AVE
SALUDA RDKNOX SQUARE DR
LAKELAND DR
PARK PL
EVERGREEN DR CHRISTOPHER DRJEFFERSON STJEFFERSON STRUSSELL AVEPINEHURST RD
W
E
S
T
P
O
R
T
CI
R
WALNUT STPOST ST
BEDNAR
AVE
LOMBARD STOLIVER ST
NEWCOMER DRLAWNDALEDRSMALL ST
OLDWARSON
CT
BELLE
VIEW CTFIELD DRCANT
E
R
B
U
R
Y
CT
HIMWICH RDPROMENADE CT
FACT
O
R
Y
A
V
E
CENTURY ESTSNATIONAL BLVDPINE TREE LN
BRIDLECREEKLNDUVAL AVEGOODSILL CT
FAMILY CT
SPRUCE AVE
INDIANA CT
GARDEN LNNORTH MALL DRBLAIR ST IMPERIAL AVEMAREN
A
D
R DOVER LNN WEST STN WEST STDANI
E
L
D
R
S MORNINGSIDE DRMAPLECTDAHL DRSUNRISEDRRIO STBANDY AVECATHERINE
CT
CEDAR AVEBENNER AVE
LILL
IE
LN
SEMI
N
O
L
E
D
R
KINGS CANYON BLVDBRENTWOODAVEE THIRD ST
WOODBINE
CIR S PICNIC DRGLENWOODAVEWOODBINE CIR EOHIOAVECUSTER
AVE
GRANT AVE
HILLCREST
DR
TAMARIND DRWOODBINECIR WOREN LNMAYBERRY LNC
L
A
Y
D
RSUNNYVIEWCT
LANCASTERSTW FOURTH ST
EASTAVEFRANK ST
HANCOCK ST
PECK ST
HOME BLVD
FLAMINGO DR
W PROSPECT ST
W FIFTH ST CORNELIA RDMARSTON AVEECKLUND CT
DUFFEY
RD
E GROVE ST
WEBER RD
MARMAC DR
BUSHMORE
AVE SANDEEPDR
SUNNYVIEWDRJOHNSTON ST
DIVISION STSWEETBRIAR PLE BERRIEN ST
S KELLOGG STADAMS ST
JUSTIN DRWINDSOR CTAVENUE ALILAC LNGEORGE
AVE
OHIO AVEMICHIGAN AVELINNEUS AVEINDIANA AVEMAYTA
G
D
R
B
A
I
R
D
A
V
E
COULT
E
R
A
V
E
PENNSYLVANIAAVEWASHINGTON ST
BLUEBIRD DR
E BROOKS ST
SCOTCH ELM LN
SPRING
E
R
R
D
MAPLE DR OXFORD LN
E PROSPECT ST
OTTOSON ST
HARRISON STWILLIAMS ST
LAWRENCE AVEIOWA STBURGLAND AVEDUDLEY ST
SWING
BLVD
W FOURTH ST IOWAAVEHOLLYCREST CIR
LIBERTY STWINDISH DRMAIDEN LN S ELM STWOODBINE
CIR N
S CHERRY STW MARY ST
E WATER ST
SELDEN ST
W SIMMONS ST
E GROVE ST
W SANBORN ST
E BERRIEN ST
S WEST STFERRIS PL
OSAGE ST
S PRAIRIE STN PLEASANT AVECONGER ST
FAI
R
A
C
R
E
S
D
R
EDWARDS AVES CEDAR STW THIRD ST
AVENUE CW FERRIS ST
BRIDGE AVE
WALSH AVE
FIFER ST
ILLINOIS AVE
LORAINE DRHULA DR
N
A
L
L
E
N
S
A
V
E
YATES ST
OUTRIGGER RD
N STATE ST
GREENLEAF ST
W WATER ST
WASHINGTON AVE
W FERRIS ST
SPRINGER STE MARION ST
W GROVE ST
W BERRIEN ST
UNION ST
BENARD ST
PHILLIPS STCYP
R
E
S
S
L
N
HARVEY ST
BAILEY AVELYMAN STS STATE
ST
HACKBERRY RD
KNOX
CAMPUS
ERICKSON AVE
E NORTH S
T
E SECOND STHAWKINSON AVEPARK AVE
EDGEBROOK
DR
LANE AVE
VIRGINIAAVESUMNER STN CHAMBERS STE FIRST ST
CHAMBERLAIN ST
RICHWOOD
DR
W FIFTH ST
PARK
V
I
E
W
CIR
IMPERI
A
L
D
R
AVENUE BABINGDON STHOLTON STTRADEWINDS
AVE
E DAVIS ST
W FIRST ST S KELLOGG STCLAY ST
LAUREL
AVE
MAYO
D
R
W NORTH ST W NORTH ST
S CEDAR STS PEARL STSUMMIT ST
E SIMMONS ST
CHURCHILL AVEW BROOKS ST
S ACADEMY STE FERRIS ST
WEBSTER STOAK STLOCUST STW WATER STOLIVE STE MARY ST
E SANBORN STLAKESIDE CTBROWN AVEMOSHIER AVELOW
E
R
R
D
ORC
H
A
R
D
D
R
INDIANA DRSKINNER ST HIAWATHA LNHARRISON STPINE STPARK
LANE
AVE
HARRISON STSOMERSET DRDIVISI
O
N
ST
E FIFTH ST
I
N
D
I
A
N
A
A
V
E
DUDLEY ST
POTAW
A
T
O
MI
R
D
E FOU
R
T
H
S
T
CALIFORNIA AVEIRWIN STCENTEL DRKIMMITT DRS CHAMBERS STOTTAWATRLHUSTON ST
VALLEY VIEW RD
MATHEWS STBATEMAN STW SECOND ST NELSONAVEMCKNIGHT ST N CEDAR STN CEDAR STROCK ISLAND AVEMIDWEST DRACCESS A RDACCESS A RDCHAPPELL
AVEBMONROE STMONROE STN PRAIRIE STN PRAIRIE STN KELLOGG STN KELLOGG STN ACADEMY STN ACADEMY STN CHERRY STN CHERRY STKLEIN AVE
DANIEL
DR
NMEADOW LARK DRSUNSET LN
CORNELIA
CTRANGE RDMAPLE AVEMAPLE AVECLARK STCLARK
STCRESTVIEW DRMAR
M
A
C
C
T
RUBY STE FIRST ST
E FOURTH ST
E SECOND ST
CLARK CT
SECON
D
S
T
E SIXTH AVE
R
O
B
E
R
T
S
O
N
A
V
EW LAKE STOREY RDBATEMAN STWILLARD STBEECHER AVEBEECHER AVEFLORENCE AVEKENWICK DR
CAMPBELL
AVEMORTON AVECOTTAGE AVEDAY STDAY STS PLEASANTAVECASTLEBURY PLALLENS AVEMULBERRY ST
WHITING AVEHAYNOR STS IVAN AVEE THIR
D
S
TWOODY DRLINDSAY LNSHELDON STDEPOT STS CHAMBERS STRHODE
ISLAND AVEHAMPTON CTCLARK STWOODLOCK RD
HERRI
N
G
A
V
E
E FIRST
S
TFRANKLIN AVEACCOM
M
O
D
A
T
I
O
N
A
V
E HUBER AVEH
AW
T
H
O
R
N
E
C
T
COURT STWINCHES
TER
C
IR
WILLOW L
N
ELLA ST
E NORTH STWESTVIEW DREMERY STSILVER STS ARTHUR AVETOM L
W
ILSON
BLVDARNOLD STVOLUNTEER DRCARDINA
L
D
RPARKWAY CTCOLUMBUS AVEKNOLLCREST DR
ARIZONA AVE
E FIFTH ST E FIFTH STHACKBERRYCIRPATTERSON DRN LAKE STOREY RD N LAKE STOREY RD
FINLEY RDILLINI DRWARREN ST MEADOW DRS LAKE STOREY RD
S LAKE STOREY RD
LOG CITY TRLLOG CITY TRLLACON ST
CARO
L
D
R GALE VILLAGE DRCATHERINE STW FIRST STS TREADWELL DR
IOWA AVEMONTAGUE DRCOSTA DRMCCLURE STMCCLURE STCIRCLE DR
CHESTNUT STDIETRICH AVEST ANDREWS RDWISCONSIN AVES SOANGETAHA RDLAKE STCOUNTRY ELMS ESTSCROSS STISLE ROYALE RDMADISON STS CHERRY STHIGHLAND AVEWALNUT AVEN ARTHUR AVEN IVAN AVEDUFFIELD AVEBLAINE AVEFULTON STLLOYD STEARMAN DRVETERANS DRN FARNHAM STN SOANGETAHA RDPICKARD RDPARK LANE DRCURLEY DR
TR
E
A
D
W
E
L
L
D
R
ACCESS J RDACCESS J RDACCESS J RDGOODSILL DRENTERPRISE AVE
LAKEVIEW DR
W SIXTH ST
W FIFTH ST
ACCESS B RDACCESS B RDW DAYTON STCOTTONWOOD CTGALE LAKE RDBELTBLVDST
M
A
R
Y
'
S
HO
S
P
I
T
A
L
RED
OAK
L
N
D
A
R
S
T
L
N
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161
306
119
44
0
4
346
339
246
80
138
483
591
190
November 29, 2021
Current Wards
Proposed Changes
From 1 to 7
From 2 to 1
From 2 to 3
From 2 to 4
From 3 to 2
From 4 to 3
From 4 to 6
From 5 to 6
From 6 to 4
From 6 to 5
From 6 to 7
From 7 to 1
From 7 to 5
From 7 to 6
0.5 0 0.5 10.25
Miles
Proposed Ward ChangesGALESBURG BOARD OF ELECTIONS
FREQUENTLY ASKED QUESTIONS
Galesburg Board of Election Commissioners
Have legislative and congressional boundary lines been set by the state?
Governor Pritzker signed both redistricting maps on November 15, 2021. The County Board District lines
were finalized on October 28, 2021.
Does each alderperson reside in the same ward as they have in the past?
Yes. Each current alderperson resides in the same ward as they have in the past.
What are wards based on?
State statutes require that wards be based on population, not voters. This is in line with the federal
requirement of one person/one vote. Each alderperson represents every person in his or her ward whether
they choose to register to vote and vote or not. Each alderperson represents people who can’t vote, such as
minors. City Council has the statutory duty for wards as nearly equal, compact and contiguous territory,
as practicable.
What are the current and proposed ward populations?
Current Proposed
Ward 1 4,203 4,079
Ward 2 4,162 4,072
Ward 3 4,167 4,092
Ward 4 3,822 4,092
Ward 5 3,582 4,029
Ward 6 4,233 4,059
Ward 7 4,294 4,040
Total 28,463 28,463
What are the precincts based on?
State statutes require that precincts are based on registered voters rather than population because one
person/one vote is not an issue in precincts. The Board of Election Election Commissioners has the
statutory duty to arrange the city into election precincts, each of which shall be situated within a single
congressional, legislative and representative district insofar as is practicable and in not more than one
County Board district and one municipal ward; in order to situate each precinct within a single district or
ward after each 10-year census.
What is a “Natural” boundary?
“Natural” refers to “nature”. A railroad track is not a natural boundary, just as a street is not a natural
boundary. For example, Cedar Fork is natural, but there are numerous bridges so it doesn’t pose a
problem.
Is the Henry Hill Correctional Center population included in the proposed ward map?
Henry Hill population is not included in the proposed ward map. This is based on a 1992 case law review.
(Continued on next page)
FREQUENTLY ASKED QUESTIONS (continued)
Are the Knox County Jail and Mary Davis Home populations included in the proposed ward map?
Our General Counsel has advised us to include them. Both facilities have pre-detainees.
Is there a deadline?
The 2022 Primary Election candidates can begin circulating signature petitions on January 14, 2022. This
includes candidates for Congress and Governor. The political parties and candidates will need voter
walklists. Walklists can only be provided after redistricting is finalized and the election office has time to
administer the changes to the local voter database. If ward and precinct redistricting is finalized at the
December 20, 2021 City Council meeting, it is expected that the Galesburg Board of Elections will have
enough time to update the local voter database so walklists can be available to candidates by January 14,
2022. Otherwise, candidate contact information will be taken and candidates will be contacted as soon as
the walkists become available.
Rev. 11/29/21
____________________________________________________________________________________________
Prepared by: BAN Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
DECEMBER 6, 2021
AGENDA ITEM: A Resolution Transferring Funds from the General Fund to the Library Fund
SUMMARY RECOMMENDATION: The City Manager recommends approval of the
Resolution.
BACKGROUND: The Galesburg Public Library has been awarded a 15.3 million dollar state
grant to construct a new public library facility. They are responsible for fundraising 3.75 million
dollars in order to complete the project. As part of this fundraising drive, they have requested that
the City donate funds to in the amount of $775,000. These funds will be used to purchase and
construct technology at the facility.
The Galesburg Public Library believes that the new building will offer expanded technological
services to residents. Their request indicates that they will make available more public computers,
a new computer and technology lab and A/V-equipped rooms that allow for virtual work,
interviews and meetings. Additionally, they intend to have high speed wireless internet access
available for public use within the footprint of the property, allowing 24/7 accessibility for
individuals without reliable internet access.
BUDGET IMPACT: Sufficient funding is available in the General Fund for this transfer.
SUPPORTING DOCUMENTS:
1. Resolution
2. Donation Request from Galesburg Public Library
21-2037
RESOLUTION NO. _________________
A RESOLUTION TRANSFERRING FUNDS FROM THE GENERAL FUND TO THE
LIBRARY FUND
WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to
Section 6, Article VII of the Constitution of the State of Illinois; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution grants a home rule unit
authority to exercise any power and perform any function pertaining to its government and
affairs; and
WHEREAS, the Galesburg Public Library has secured significant state funds to assist in the
construction of a new library facility; and
WHEREAS, this new facility will provide enhanced opportunities for residents to learn, meet
and collaborate; and
WHEREAS, the City Council finds that the construction of a new library facility is in the best
interests of the citizens of Galesburg.
NOT, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GALESBURG, ILLINOIS:
SECTION ONE: The foregoing recitals are hereby incorporated into this Resolution as is fully
set forth herein.
SECTION TWO: That City staff shall transfer the amount of $775,000.00 (Seven hundred,
seventy five thousand dollars) from the General Fund to the Library Fund. These funds are
restricted to use for technology at the new library facility and the Galesburg Public Library shall
provide City staff with any and all necessary documentation to verify that the funds are used for
this purpose.
Approved this ______day of ____________________, 2021, by roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
______________________________________________________________________________
Nays: ________________________________________________________________________
______________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _____________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: BAN Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
DECEMBER 6, 2021
AGENDA ITEM: A Resolution Regarding Enforcement of Chapter 97 of the Galesburg City
Code
SUMMARY RECOMMENDATION: A Resolution establishing a moratorium on enforcement
of Chapter 97 against homeowners who install landscaping or other items in their terrace is
presented at the request of members of the Council.
BACKGROUND: The terrace or parkway is the area of land located on a property between the
street and the sidewalk. This area is part of the right of way that is owned by the City. Homeowners
must maintain this area but cannot encroach or obstruct the area pursuant to Chapter 97 of the
Galesburg City Code.
This Resolution places a 180 day moratorium on enforcement against a homeowner whose
landscaping or decorative activities violate Chapter 97. There is an exception to this moratorium
in the event that the City Manager determines that these activities present a safety hazard. The City
Manager will notify the Council in the event that utilizing this exception is necessary.
BUDGET IMPACT: No material impact.
SUPPORTING DOCUMENTS:
1. Resolution
21-2038
RESOLUTION NO. _________________
A RESOLUTION REGARDING ENFORCEMENT OF CHAPTER 97 OF THE
GALESBURG CITY CODE
WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to
Section 6, Article VII of the Constitution of the State of Illinois; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution grants a home rule unit
authority to exercise any power and perform any function pertaining to its government and
affairs; and
WHEREAS, pursuant to the Galesburg City Code, private landscaping in the City terrace is
regulated by City staff; and
WHEREAS, the City Council wishes to place a moratorium on enforcement of these regulations
as long as the landscaping does not create a public safety issue.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GALESBURG, ILLINOIS:
SECTION ONE: The foregoing recitals are hereby incorporated into this Resolution as is fully
set forth herein.
SECTION TWO: A moratorium on enforcement of Chapter 97 of the Galesburg City Code
against a homeowner who installs landscaping or other items in their terrace is hereby established
and shall remain in effect for a period of 180 days following the passage and approval of this
Resolution. In the event that the City Manager determines that any landscaping or object placed in
the terrace presents a safety hazard, City staff may take enforcement action under Chapter 97, the
Galesburg City Code, or state law.
SECTION THREE: This Resolution shall be in full force and effect from and after its passage
and approval.
Approved this ______day of ____________________, 2021, by roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
______________________________________________________________________________
Nays: ________________________________________________________________________
______________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: ______________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: BAN Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
DECEMBER 6, 2021
AGENDA ITEM: A Resolution Directing Rental Assistance Funds to the Knox County Housing
Authority
SUMMARY RECOMMENDATION: The City Manager recommends approval of the
Resolution directing rental assistance funds to the Knox County Housing Authority.
BACKGROUND: The Knox County Housing Authority (“KCHA”) provides low cost,
subsidized rental housing to residents of the City of Galesburg. They have requested that the City
and the County assist with past due rent in order to avoid eviction of 162 families in Galesburg.
The total amount of rental arrears outlined for City families in early November was $110,097,071.
This amount changes regularly due to assistance from other organizations and new rent cycles.
Use of funds from the American Rescue Plan Act (ARPA) is authorized for eviction prevention or
housing stability services necessitated by COVID 19. On November 24th, the Knox County Board
approved a resolution directing up to $125,000 towards this rental assistance program from their
ARPA funds. It is intended that the City’s contribution not to exceed $60,000 would reduce the
amount that the County would contribute to KCHA. The exact amount of the City contribution
would be determined amongst the City, County and KCHA in the next few weeks.
BUDGET IMPACT: Sufficient funding is available from the American Rescue Plan Act funds.
SUPPORTING DOCUMENTS:
1. Resolution
2. Intergovernmental Agreement
3.Letter from KCHA
21-2039
RESOLUTION NO. _________________
A RESOLUTION DIRECTING RENTAL ASSISTANCE FUNDS TO THE KNOX
COUNTY HOUSING AUTHORITY
WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to
Section 6, Article VII of the Constitution of the State of Illinois; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution grants a home rule unit
authority to exercise any power and perform any function pertaining to its government and
affairs; and
WHEREAS, Section 10 of Article VII of the Illinois Constitution of 1970 and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. enable governmental units to enter into
agreements among themselves and provide authority for intergovernmental cooperation; and
WHEREAS, eviction prevention efforts or housing stability services are eligible uses of the
American Rescue Plan Act, State and Local Fiscal Recovery Funds by the City of Galesburg;
and
WHEREAS, the Knox County Housing Authority provides low cost, subsidized rental housing to
residents of the City of Galesburg; and
WHEREAS, the Knox County Housing Authority reports that up to 162 economically
challenged families, risk homelessness due to pending court ordered evictions for nonpayment of
rent accumulated during the COVID related eviction moratoria
WHEREAS, the City Council finds that execution of an Intergovernmental Agreement to
provide rental assistance funds to the Knox County Housing Authority is in the best interests of
the health, safety and welfare of the residents of the City of Galesburg.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GALESBURG, ILLINOIS:
SECTION ONE: The foregoing recitals are hereby incorporated into this Resolution as is fully
set forth herein.
SECTION TWO: That the Mayor and City Clerk are directed to execute an Intergovernmental
Agreement providing up to $60,000 to the Knox County Housing Authority for rental assistance,
a copy of which is attached as Exhibit A to this Agreement.
Approved this ______day of ____________________, 2021, by roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
______________________________________________________________________________
Nays: ________________________________________________________________________
______________________________________________________________________________
Absent: _______________________________________________________________________
Abstain:_______________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
INTERGOVERNMENTAL AGREEMENT BETWEE THE CITY OF GALESBURG
AND THE KNOX COUNTY HOUSING AUTHORITY
THIS AGREEMENT is entered into by and between the City of Galesburg (“City”), an
Illinois home rule municipal corporation and the Knox County Housing Authority (“KCHA”), an
Illinois municipal corporation.
WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to
Section 6, Article VII of the Constitution of the State of Illinois; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution grants a home rule unit
authority to exercise any power and perform any function pertaining to its government and
affairs; and
WHEREAS, Section 10 of Article VII of the Illinois Constitution of 1970 and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. enable governmental units to enter into
agreements among themselves and provide authority for intergovernmental cooperation; and
WHEREAS, eviction prevention efforts or housing stability services are eligible uses of the
American Rescue Plan Act, State and Local Fiscal Recovery Funds by the City of Galesburg;
and
WHEREAS, the Knox County Housing Authority provides low cost, subsidized rental housing to
residents of the City of Galesburg; and
WHEREAS, the Knox County Housing Authority reports that up to 162 economically
challenged families, risk homelessness due to pending court ordered evictions for nonpayment of
rent accumulated during the COVID related eviction moratoria
WHEREAS, City and KCHA wish to enter into an agreement to stabilize housing for these
families and avoid eviction.
NOW THEREFORE, the City of Galesburg and KCHA agree to the following:
1. The City of Galesburg authorizes up to $60,000 of the American Rescue Plan Act, State
and Local Fiscal Recovery Funds as payment to the Knox County Housing Authority for
rent in arrears for families negatively impacted by the COVID 19 pandemic.
2. These funds shall be used for actual rent in arrears and shall not be used for penalty
charges, legal expenses or any other expense not directly attributed as rent in arrears.
3. Payments made on behalf of households for rent arrears are conditioned upon the party
responsible for past due rent payments entering into an agreement with the Knox County
Housing Authority that the responsible party shall:
a. Have paid the current month’s rent payment in full.
b. Enroll in and complete a budgeting class provided by KCHA within a reasonable
period.
4. KCHA shall establish and maintain records of households and beneficiaries that receive
this assistance that include names, address, amount in arrears, and the amount resolved
through use of these funds.
5. KCHA shall provide to the City of Galesburg, the State of Illinois, or the federal
government any and all information required for periodic reporting and/or audit.
6. In the event that the City finds that any of the funds have not been used by KCHA in
compliance with this Agreement, KCHA shall refund to the City any non-compliant
funds within thirty (30) days of a written request.
7. KCHA shall provide the documentation required by Sections 3 and 4 of this Agreement,
within 90 days of execution of this Agreement. The obligations contained in Section 3
through Section 6 of this Agreement shall survive the expiration of this Agreement.
8. This Agreement shall become effective upon execution of this Agreement by the Mayor
of the City of Galesburg and the Executive Director of the Knox County Housing
Authority.
9. This Agreement is governed by and shall be construed in accordance with the laws of the
State of Illinois.
10. No amendment, waiver, or modification of any term or condition of this Agreement shall
be binding or effective for any purpose unless expressed in writing and adopted by each
of the Parties as required by law.
11. This Agreement expresses the complete and final understanding of the Parties with
respect to the subject matter as of the date of its execution. All parties acknowledge that
no representations have been made which have not been set forth herein.
12. The undersigned represent that they have the authority of their respective governing
authorities to execute this Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on _____________,
2021.
CITY OF GALESBURG KNOX COUNTY HOUSING
AUTHORITY
________________________________ ____________________________________
Mayor – City of Galesburg KCHA Executive Director
Date: _______________________ Date: _____________________________
________________________________
Attest: City Clerk
Wednesday, November 10, 2021
10:35 AM
American Rescue Plan Act (ARPA) Task Force
City of Galesburg, IL
Knox County, IL
To Whom It May Concern:
On behalf of the low-income population of the Knox County Housing Authority, I am writing today to
request funding to satisfy dwelling rental charges for 159 families facing eviction.
Even as the American economy continues its recovery from the devastating impact of the pandemic,
these families face deep rental debt and fear evictions and the loss of basic housing security. COVID-19
has worsened an affordable housing crisis that predates the pandemic and that has exacerbated deep
disparities that threaten the strength of an economic recovery that must work for everyone. Right now,
our housing system rarely protects those of us who are vulnerable to losing our homes. We’ve seen over
the last year that the most vulnerable families have been impacted the worst. Now more than ever its
evident our families need a safe and stable place to call home.
The American Rescue Plan Act makes funding available to assist households that are unable to pay rent
or utilities. Enacted on 12/27/2021, ARPA makes available up to $21.55 billion to provide assistance
through existing or newly created rental assistance programs to households at risk of eviction. We have
before us an opportunity to help achieve this by investing ARPA funds in local housing infrastructure.
As discussed at the 10/25/2021 meeting of the ARPA Task Force, the KCHA has a number of families that
are impacted. As of the date of this request, 162 families served by the KCHA – including 206 adults and
169 children – are facing eviction due to nonpayment of rent during the COVID-19 pandemic. If these
households don’t receive immediate assistance, 387 individuals face housing instability or outright
homelessness at a most dangerous time. With local resources already stretched incredibly thin, we
could be on the precipice of unprecedented homelessness in our jurisdiction.
The blunt truth of the matter is these families either had the ability to pay rent during this time, or failed
to communicate economic hardships to the agency which would have resulted in their rents having been
adjusted. To put it simply, fault and accountability for these rental arrears rests with the participant
families. During the 10/25/2021 meeting, Kim Sibley (KCHA Participant Engagement Manager) advised
the task force on the cultural and socioeconomic challenges faced by our families. To paraphrase that
discussion, the families we serve have a different perspective than you or I, and its that perspective
which has led them down a path of poor decisions and choices.
Lomac Payton, Chairperson
Jared Hawkinson, Vice Chairperson
Wayne Allen, Commissioner
Paul H. Stewart, Commissioner
LaToya Carson, Commissioner
Sara Robison, Commissioner
Joseph Riley, Commissioner
Derek Antoine, Exec. Director, Secretary
Jack P. Ball, Attorney 216 W. Simmons St., Galesburg, IL 61401
Telephone (309) 342-8129 ext. 1223 Fax (309) 342-7206
Email: dantoine@knoxhousing.org
The Department of Housing and Urban Development (HUD) has been exceptionally flexible during this
difficult time and has encouraged public housing authorities to work with families on the collection of
this debt, including the use of repayment agreements. It is our intention to do this as best we can to
ensure they have every opportunity to remain housed, now and in the future. Unfortunately, tenants
facing this steep of an uphill battle historically fail to make sustained payments and are subsequently
evicted as a result.
Our number one priority is to keep these families safely housed. It is with all this in mind that we
respectfully request is $114,714, which will be sufficient to bring all tenant accounts facing eviction
current and will stave off impending court action. Regrettably, HUD does not offer any amnesty or debt
forgiveness programs, and without this funding from ARPA, it is likely a large number of these families –
adults and children – will be evicted within the next 60 days.
As a condition of accepting this funding, the Knox County Housing Authority will work with affected
families to attend budgeting and financial counseling sessions to help them better understand the
impact of poor financial and budgeting decisions. Families will first be required to make current rent
payments and will then qualify to receive full eligibility towards their arrears based on attendance at the
counseling sessions. Additionally, we will look to involve these families at a future City Council/County
Board meeting to express appreciation for your generosity, as well as understand the impact of their
decisions on the community. Further, as an agency we are open to other suggestions the task force feels
would benefit our families.
American Rescue Plan Act funding is intended to be used by states and local governments to help
families that have been negatively impacted by the pandemic. This request falls squarely within that
description. You all are in the fortunate position to take necessary steps to mitigate the financial harm
caused to these local families by the pandemic and keep them safely housed as the we continue to
navigate COVID-19.
Thank you for your consideration. Should you require further information, please do not hesitate to
contact me.
Respectfully submitted,
Derek Antoine
Executive Director
Knox County Housing Authority
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by TDM Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 6, 2021
AGENDA ITEM: Approve bid for replacement of six existing ductless air conditioning units at
Lakeside Waterpark.
SUMMARY RECOMMENDATION: The City Manager, Director of Parks & Recreation, Parks
Superintendent, and Purchasing Agent recommend approving the proposal from AMP Mechanical
Services Inc. to replace the existing six ductless air conditioning units in the amount of $25,408.00
BACKGROUND: Five of the six ductless air conditioning units at Lakeside Waterpark are failing
and in need of replacement. One unit is currently deemed inoperable. The units have survived
beyond their useful life and are now to a point that replacements are necessary.
The bid request was advertised in local paper and made available on the City website for vendors
to view. Two bids were received for this work. City staff have reviewed the bids submitted and
find the costs submitted for this project are reasonable based on the requirements. AMP
Mechanical Services Inc. submitted the low and best bid while meeting all specifications required
for this project.
Bid Tabulation for Replacement of Ductless AC Units at Lakeside Waterpark
BUDGET IMPACT: This project will be paid for with funds from the Building Repair &
Maintenance Fund.
SUPPORTING DOCUMENTS: None
Vendor JP Benbow AMP Mechanical Services Inc
City, State Galesburg, IL Galesburg, IL
Total $27,991.00 $25,408.00
21-3024
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: TOE Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 15, 2021
AGENDA ITEM: Approval of Farnsworth Group, Inc. contract for preliminary
architectural/engineering work to provide an estimated cost to renovate Churchill Junior High
School.
SUMMARY RECOMMENDATION: The City Manager and Director of Parks & Recreation
recommend that the City Council approve the contract with Farnsworth Group, Inc. for
architectural/engineering work to provide an estimated cost of renovating Churchill Junior High
School.
BACKGROUND: School District 205 has made the decision to close Churchill Junior High
School when the 2021-2022 school year has ended. The District has offered Churchill Junior High
School and adjacent property to the City for the anticipated sale amount of $1. As Churchill Junior
High School is decades old, staff believes having an architect/engineer estimate the cost of
renovating the building prudent before making a decision on whether or not to purchase the
building.
BUDGET IMPACT: The proposal by Farnsworth Group, Inc. is not to exceed $15,900. This
project would be paid out of the General Fund.
SUPPORTING DOCUMENTS:
1. Farnsworth Group, Inc. Contract
21-4108
October 25, 2021
Tony Oligney-Estill
Director of Parks and Recreation
City of Galesburg
55 West Tompkins Street
PO Box 1387
Galesburg, IL 61401
RE: Project Services Agreement for Churchill Junior HS Building Assessment
Dear Bill:
Farnsworth Group, Inc. (“Farnsworth Group”) is pleased to present this Project Services Agreement (“Agreement”)
to City of Galesburg (“Client”) to provide Architectural design services for the Churchill Junior HS Building
Assessment located in Galesburg, Illinois. We have prepared this Project Services Agreement to match the scope of
the work as we understand it in the attached proposal.
Thank you again for the opportunity to provide you with this Project Services Agreement. Should you have any
questions regarding this Project Services Agreement, we would be pleased to discuss. Please indicate your
acceptance of this Agreement including the attached Schedule of Charges and General Conditions by signing and
returning one copy for our records. We look forward to working with you on this exciting project.
Sincerely,
FARNSWORTH GROUP, INC.
PROJECT SERVICES AGREEMENT
Churchill Junior HS
Building Assessment
City of Galesburg
October 25, 2021
Churchill Junior HS Building Assessment FARNSWORTH GROUP / 1
PROJECT OVERVIEW /
Farnsworth Group understands that this project is to assess the Churchill Junior High School located at
905 Maple Avenue in Galesburg, IL. Services to be provided include Architectural, Mechanical,
Electrical, and Plumbing/Fire Protection. This phase of the project consists of visiting the site to
observe general condition of existing systems, assessing said systems, and providing a narrative of our
findings. Approximate Opinions of Probable Cost will be provided to give the City of Galesburg better
insight on potential concerns and resulting corrections.
SCOPE OF PROFESSIONAL SERVICES /
SCOPE OF WORK
Farnsworth Group’s proposal includes the following scope of services based on all applicable Building Code
Requirements for the City of Galesburg and the State of Illinois:
· General
o Provide general overview/description of building
· Architectural
o Perform one (1) site visit to verify existing conditions
o Perform a cursory code study of the building, as it relates to governing codes of the City of
Galesburg (including, but not limited to 2012 International Building Code and ADA)
o Provide brief narrative of findings and identify areas of potential concern
o Provide approximate Opinion of Probable Costs for building assemblies/systems
· Plumbing / Fire Protection
o Perform one (1) site visit to verify existing conditions
o Observe general condition of existing plumbing and fire protection systems – Water service,
water heaters, and sprinklers
o Provide brief narrative of findings and identify areas of potential concern
o Provide approximate Opinion of Probable Costs for building assemblies/systems
· Mechanical
o Perform one (1) site visit to verify existing conditions
o Observe general condition of existing mechanical systems – HVAC equipment
o Provide brief narrative of findings and identify areas of potential concern
o Provide approximate Opinion of Probable Costs for building assemblies/systems
· Electrical
o Perform one (1) site visit to verify existing conditions
o Observe general condition of existing electrical systems – Electrical service, power
distribution, and fire alarm
o Provide brief narrative of findings and identify areas of potential concern
o Provide approximate Opinion of Probable Costs for building assemblies/systems
Churchill Junior HS Building Assessment FARNSWORTH GROUP / 2
DELIVERABLES
The scope of work includes the deliverables generally described as follows:
· Building Assessment Report
MAIN POINT OF CONTACT /
The Main Point of Contact with Farnsworth Group for this project will be:
Bond S. Wagner, AIA, NCARB
Farnsworth Group, Inc.
100 Walnut Street, Ste. 200
Peoria, IL 61602
309.689.9888
bwagner@f-w.com
PROFESSIONAL FEES /
Farnsworth Group proposes to provide the described services for a Time & Materials (T&M) Not to Exceed
(NTE) fee, based on an hourly basis per the attached Schedule of Charges, of $15,900 (Fifteen Thousand and
Nine Hundred dollars), plus normal reimbursable expenses. Additional details regarding payment terms and
related policies are included in the attached General Conditions.
If the cost of the project increases significantly after the contract is executed, the fee may be adjusted at
that time with consent of the Client.
PROJECT TIMELINE /
We understand the timeline of the project to be as follows:
· Building Assessment Report November 15, 2021
ASSUMPTIONS AND CLARIFICATIONS /
The following assumptions and clarifications support the fees for this proposal.
A. General
1. The number of meetings, site visits or travel included in this proposal are mentioned in the
scope of services section. Additional meetings, site visits or travel may be requested on an
hourly basis.
2. Dimensioned floor plans, elevations, etc. are not included in the scope of work.
3. Detailed, line-item-estimate of costs are not included in the scope of work – Approximate
Churchill Junior HS Building Assessment FARNSWORTH GROUP / 3
opinions of probable cost are included.
4. Schedule relies on timely receipt of information from the Owner, if needed.
5. Readily available access to the project site will be provided, if needed.
6. Construction testing. Customarily, this service is provided by the Owner and
coordinated/requested by a Contractor.
7. Interior finish design, color selections, furniture, fixtures and equipment (FFE), etc.
8. Preparation of drawings for the intent of submitted to the City for permitting/construction –
This may be provided in a following phase.
9. Revisions caused by Client, Tenants, Authority Having Jurisdiction (AHJ), other governmental
review agencies or any other entity that causes work already performed to be revised is
excluded.
10. Hazardous Materials abatement services included by not limited to inspections, bulk sampling,
testing, analysis, reports and design as required for any contaminated materials identified and
required for removal.
11. Note: Due to the height of some interior spaces, the observation of some systems (i.e. roof
structure, etc.) may be performed as allowed on a visual basis only.
ADDITIONAL SERVICES /
The following services are not included in the fees for this proposal, but may be relevant to the project and
can be provided at your request for an additional fee:
· Multiple revisions and changes of scope both during and after each phase of service.
· Preparation of plans or specifications not specifically defined by this agreement.
· Bidding or Construction Administration services.
· Value Engineering exercises.
· Other disciplines not specifically stated above (i.e. Civil, Structural, Interior Design,
etc.).
· Attendance at additional meetings or site visits requested by the CLIENT
· Assistance with special inspections.
· Architectural Renderings or special presentation graphics.
CLIENT RESPONSIBILITIES /
The following services or items are required to be provided by you in order to allow Farnsworth to complete
the scope of services outlined above.
· Ready accessibility to the building.
· Payment of any application fees, recording costs, and other fees that could be
associated in the scope of the project.
Churchill Junior HS Building Assessment FARNSWORTH GROUP / 4
AGREEMENT /
FARNSWORTH GROUP, INC. CITY OF GALESBURG
Signature Signature
Typed Name Typed Name
Title Title
Date Date
General Conditions / Rev. Feb.2020
GENERAL CONDITIONS
Standard of Care: Services performed by Farnsworth Group under the Agreement
will be conducted in a manner consistent with that level of care and skill ordinarily
exercised by members of the profession currently practicing under similar
conditions. No other representation expressed or implied, and no warranty or
guarantee, is included or intended in the Agreement, or in any report, opinion,
document, or otherwise.
Entire Agreement: These General Conditions and the signed document to which
they are attached constitute the entire Agreement between Client and Farnsworth
Group and are referred to hereinafter collectively as the "Agreement". The
Agreement supersedes all prior communications, understandings and agreements,
whether written or oral. Both parties have participated fully in the preparation and
revision of the Agreement, and each party and its counsel have reviewed the final
document. Any rule of contract construction regarding ambiguities being construed
against the drafting party shall not apply in the interpreting of the Agreement,
including any Section Headings or Captions.
Precedence: All purchases of Services are expressly limited to and conditioned
upon acceptance of this Agreement The Agreement shall take precedence over
any inconsistent or contradictory provisions contained in any proposal, contract,
purchase order, requisition, notice to proceed, or like document regarding
Farnsworth Group’s services. Any additional or conflicting terms or conditions
contained in any purchase order, statement of work, or other document issued by
Client will not be binding upon Farnsworth Group and are expressly rejected by
Farnsworth Group.
Fee Schedule: Where lump sum fees have been agreed to between the parties,
they shall be so designated in the signed document attached hereto and by
reference made a part hereof. Where fees are based upon hourly charges for
services and costs incurred by Farnsworth Group, they shall be based upon the
hourly fee schedule annually adopted by Farnsworth Group, as more fully set forth
in a Schedule of Charges attached hereto and by reference made a part hereof.
Farnsworth Group. Such fees in the initial year of the Agreement shall be those
represented by said Schedule of Charges, and these fees will annually change at
the beginning of each calendar year after the date of the Agreement.
Opinions of Cost: Farnsworth Group's opinions of probable Project cost or
construction cost for the Project will be based solely upon its own experience with
construction. Since Farnsworth Group has no control over the cost of labor,
materials or equipment, or over a contractor's method of determining prices, or over
competitive bidding or market conditions, Farnsworth Group cannot and does not
guarantee that proposals, bids, or the construction cost will not vary from its
opinions of probable cost. If Client wishes greater assurance as to the construction
cost, Client should employ an independent cost estimator.
Invoices: Client will pay Farnsworth Group the fees set forth in the Agreement (the
"Fees"). Charges for services will be billed at least as frequently as monthly, and
at the completion of Project. Client shall compensate Farnsworth Group for any
sales or value added taxes which apply to the services rendered under the
Agreement or any amendment thereto. Client shall reimburse Farnsworth Group
for the amount of such taxes in addition to the compensation due for services.
Payment of invoices shall not be subject to any discounts or set-offs by Client
unless agreed to in writing by Farnsworth Group. Invoices are delinquent if
payment has not been received within thirty (30) days from date of invoice.
Amounts outstanding more than thirty (30) days will accrue interest at the rate of
1.5% per month (compounded), or if lower, the maximum rate permitted by
applicable law. Should a past due amount exceed sixty (60) days, Farnsworth
Group shall have the right to suspend all Services, without liability of any kind to
Client, until full payment is received. All time spent and expenses incurred
(including attorney’s fees) in connection with collection of any delinquent amount
will be paid by Client to Farnsworth Group per Farnsworth Group’s then current
Schedule of Charges. Client will reimburse Farnsworth Group at the rate of cost
plus 10% for reasonable meals and travel expenses incurred in connection with
travel requested by Client outside the metropolitan area in which the individual
employee or contractor of Farnsworth Group normally works.
Confidentiality: Each party shall retain as confidential all information and data
furnished to it by the other party which are designated in writing by such other party
as confidential at the time of transmission and are obtained or acquired by the
receiving party in connection with the Agreement, and said party shall not reveal
such information to any third party. However, nothing herein is meant to preclude
either disclosing and/or otherwise using information (i) when the information is
actually known to the receiving party before being obtained or derived from the
transmitting party; or (ii) when the information is generally available to the public
without the receiving party's fault at any time before or after it is acquired from the
transmitting party; or (iii) where the information is obtained or acquired in good faith
at any time by the receiving party from a third party who has the same in good faith
and who is not under any obligation to the transmitting party in respect thereof; or
(iv) is required by law or court order to be disclosed.
Compliance with Law: In the performance of services to be provided hereunder,
Farnsworth Group and Client agree to comply with applicable federal, state, and
local laws and ordinances and applicable lawful governmental or quasi-
governmental order, rules, and regulations.
Modification to the Agreement: Client or Farnsworth Group may, from time to
time, request modifications or changes in the scope of services to be performed
hereunder. Such changes, including any increase or decrease in the amount of
Farnsworth Group’s compensation, to which Client and Farnsworth Group mutually
agree shall be incorporated in the Agreement by a written amendment to the
Agreement.
Notice: All notices required or permitted under this Agreement must be written and will
be deemed given and received (a) if by personal delivery, on the date of such delivery,
(b) if by electronic mail, on the transmission date if sent before 4:00 pm U.S. central
time on a business day or, in any other case, on the next business day, (c) if by
nationally recognized overnight courier, on the next business day following deposit for
next business day delivery, or (d) if by certified mail, return receipt requested with
postage prepaid, on the third business day following deposit. Notice must be
addressed at the address or electronic mail address shown below for, or such other
address as may be designated by notice by such Party:
If to Client:
[Company Entity]
Attn: _____________________
__________________________
__________________________
E-mail: ____________________
Date: October 25, 2021
Client: City of Galesburg
Project: Churchill Junior HS Building Assessment
General Conditions / Rev. Feb.2020
If to Farnsworth Group:
Farnsworth Group, Inc.
Attn: _____________________
__________________________
__________________________
E-mail: ____________________
With a copy (which will not constitute notice) to:
Farnsworth Group, Inc.
Attn: Chris Grgurich
100 Walnut Street, Suite 200
Peoria, IL 61602
E-mail: cgrgurich@F-W.com
Facsimile; PDF Signatures. Execution and delivery of this Agreement by delivery
of a facsimile or portable document format ("PDF") copy bearing the facsimile or
PDF signature of any party hereto shall constitute a valid and binding execution
and delivery of this Agreement by such party. Such facsimile and PDF copies shall
constitute enforceable original documents.
Force Majeure: Obligations of either party under the Agreement, other than
payment obligations, shall be suspended, and such party shall not be liable for
damages or other remedies while such party is prevented from complying herewith,
in whole or in part, due to contingencies beyond its reasonable control, including,
but not limited to strikes, riots, war, fire, acts of God, injunction, compliance with
any law, regulation, or order, whether valid or invalid, of the United States of
America or any other governmental body or any instrumentality thereof, whether
now existing or hereafter created, inability to secure materials or obtain necessary
permits, provided, however, the party so prevented from complying with its
obligations hereunder shall promptly notify the other party thereof.
Assignment: Client shall not transfer or assign any rights under or interest in the
Agreement, without the written consent of Farnsworth Group.
Dispute Resolution: In an effort to resolve any conflicts that arise during the
performance of professional services for the Project or following completion of the
Project, Client and Farnsworth Group agree that all disputes shall first be
negotiated between senior officers of Client and Farnsworth Group for up to thirty
(30) days before being submitted to mediation. In the event negotiation and
mediation are not successful, either Client or Farnsworth Group may seek a
resolution in any state or federal court that has the required jurisdiction within 180
days of the conclusion of mediation.
Timeliness of Performance: Farnsworth Group will begin work under the
Agreement upon receipt of a fully executed copy of the Agreement. Client and
Farnsworth Group are aware that many factors outside Farnsworth Group’s control
may affect its ability to complete the services to be provided under the Agreement.
Farnsworth Group will perform these services with reasonable diligence and
expediency consistent with sound professional practices.
Suspension: Client or Farnsworth Group may suspend all or a portion of the work
under the Agreement by notifying the other party in writing if unforeseen
circumstances beyond control of Client or Farnsworth Group make normal
progress of the work impossible. Farnsworth Group may suspend work in the event
Client does not pay invoices when due, and Farnsworth Group shall have no
liability whatsoever to Client, and Client agrees to make no claim for any delay or
damage as a result of such suspension. The time for completion of the work shall
be extended by the number of days work is suspended. If the period of suspension
exceeds ninety (90) days, Farnsworth Group shall be entitled to an equitable
adjustment in compensation for start-up, accounting and management expenses.
Termination: If either party defaults in performing any of the terms or provisions
of the Agreement, and continues in default for a period of fifteen (15) days after
written notice thereof, the party not in default shall have the right to immediately
terminate the Agreement. The non-defaulting party shall be entitled to all remedies
under < Illinois or Colorado > law at the time of breach, including, without limitation,
the right to recover as an element of its damages, reasonable attorney's fees and
court costs.
Reuse of Documents: All documents including reports, drawings, specifications,
and electronic media prepared by Farnsworth Group and/or any subconsultant
pursuant to the Agreement are instruments of its services for use solely with
respect to this Project. Farnsworth Group and/or any subconsultant shall be
deemed the authors and Clients of their respective instruments of service and shall
retain all common law, statutory and other reserved rights, including copyrights.
They are not intended or represented to be suitable for reuse by Client or others
on extensions of the Project or on any other project. Any reuse without specific
written verification or adaptation by Farnsworth Group will be at Client’s sole risk,
and without liability to Farnsworth Group, and Client shall indemnify and hold
harmless Farnsworth Group or any subconsultant from all claims, damages, losses
and expenses including court costs and attorney’s fees arising out of or resulting
therefrom. Any such verification or adaptation will entitle Farnsworth Group to
further compensation at rates to be agreed upon by Client and Farnsworth Group.
Subcontracting: Farnsworth Group shall have the right to subcontract any part of
the services and duties hereunder without the consent of Client.
Third Party Beneficiaries: Nothing contained in the Agreement shall create a
contractual relationship with or a cause of action in favor of a third party against
either Client or Farnsworth Group, except as expressly provided herein.
Farnsworth Group’s services under the Agreement are being performed solely for
Client’s benefit, and no other party or entity shall have any claim against
Farnsworth Group because of the Agreement; or the performance or
nonperformance of services hereunder; or reliance upon any report or document
prepared hereunder. Neither Farnsworth Group nor Client shall have any
obligation to indemnify each other from third party claims, except as expressly
provided herein. Client and Farnsworth Group agree to require a similar provision
in all contracts with construction contractors and subconsultants, vendors, and
other entities involved in the Project to carry out the intent of this provision.
Right of Entry: Client shall provide for Farnsworth Group's and/or any
subconsultant’s right to enter property owned by Client and/or others in order for
Farnsworth Group and/or any subconsultant to fulfill the scope of services for this
Project. Client understands that use of exploration equipment may unavoidably
cause some damage, the correction of which is not part of the Agreement unless
explicitly so provided.
Recognition of Risk: Client acknowledges and accepts the risk that: (1) data on
site conditions such as geological, geotechnical, ground water and other
substances and materials, can vary from those encountered at the times and
locations where such data were obtained, and that this limitation on the available
data can cause uncertainty with respect to the interpretation of conditions at
Client’s site; and (2) although necessary to perform the Agreement, commonly
used exploration methods (e.g., drilling, borings or trench excavating) involve an
inherent risk of contamination of previously uncontaminated soils and waters.
Farnsworth Group’s and/or any subconsultant’s application of its present judgment
will be subject to factors outlined in (1) and (2) above. Client waives any claim
against Farnsworth Group and/or any subconsultant, and agrees to indemnify and
hold Farnsworth Group and/or any subconsultant harmless from any claim or
liability for injury or loss which may arise as a result of alleged contamination
caused by any site exploration. Client further agrees to compensate Farnsworth
Group and/or any subconsultant for any time spent or expenses incurred by
Farnsworth Group and/or any subconsultant in defense of any such claim, in
accordance with Farnsworth Group's and/or any subconsultant’s prevailing fee
schedule and expense reimbursement policy.
Authority and Responsibility: Client agrees that Farnsworth Group and any
subconsultant shall not guarantee the work of any construction contractor or
construction subconsultant, shall have no authority to stop work, shall have no
supervision or control as to the work or persons doing the work, shall not have
charge of the work, shall not be responsible for safety in, on, or about the job site,
or have any control of the safety or adequacy of any equipment, building
component, scaffolding, supports, forms, or other work aids.
Electronic Files Transfer.
(a) Farnsworth Group may prepare electronic files which contain machine-
readable information or certain information for a project ("Project Files"). Client may
request Project Files to facilitate Client's understanding of the project. The Parties
recognize that the Project Files are subject to alteration, either intentionally or
unintentionally, due to, among other causes, transmission, conversion, media
degradation, software error or human error. The Parties further understand that
the transfer of Project Files from the system and format used by Farnsworth Group
to an alternate system or format cannot be accomplished without the introduction
of anomalies and/or errors.
General Conditions / Rev. Feb.2020
(b) Upon request, Farnsworth Group will supply Project Files to Client upon
the express terms and conditions set forth herein:
(i) The Project Files may not be used for any purpose not related
specifically to the Client's project. Use of these files for development of other
projects; additions to the project, or duplication of the project at any location is
expressly prohibited.
(ii) The Project Files are provided for information purposes only and are
not intended as an end product. The Project Files may be a work in process, and
Farnsworth Group is under no obligation to provide Client with any updated
version(s) of the Project Files.
(iii) Client acknowledges and understands that the Project Files may not
reflect all data contained in the contract documents, addenda, or other pertinent
contract-related documents. Client acknowledges and understands that the Project
Files may contain data which is not included in the contract documents.
(c) BIM Digital Files. With regard to the transfer of Building Information Model
(BIM) digital files, both Parties agree as follows:
(i) Farnsworth Group will provide only those BIM files created for Client's
project. There is no representation the BIM files are comprehensive or comprise a
complete model of the building.
(ii) The level of development of the model will be defined consistent with AIA
Document G202-2013, as agreed by the parties. After reviewing and verifying the
accuracy of the information contained within Farnsworth Group's BIM files, Client
is authorized to develop its own model to a higher level of development for its own
uses, but, in doing so, expressly agrees to assume all risks associated therewith.
Utilities: Client shall be responsible for designating the location of all utility lines
and subterranean structures within the property line of the Project. Client agrees
to waive any claim against Farnsworth Group and/or any subconsultant, and to
indemnify and hold harmless from any claim or liability for injury or loss arising from
Farnsworth Group and/or any subconsultant or other persons encountering utilities
or other man-made objects that were not called to Farnsworth Group's attention or
which were not properly located on documents furnished to Farnsworth Group.
Client further agrees to compensate Farnsworth Group and/or any subconsultant
for any time spent or expenses incurred by Farnsworth Group and/or any
subconsultant in defense of any such claim, in accordance with Farnsworth
Group's and/or any subconsultant’s prevailing fee schedule and expense
reimbursement policy.
Samples: All samples of any type (soil, rock, water, manufactured materials,
biological, etc.) will be discarded sixty (60) days after submittal of Project
deliverables. Upon Client’s authorization, samples will be either delivered in
accordance with Client’s instructions or stored for an agreed charge.
Discovery of Unanticipated Hazardous Substances or Pollutants: Hazardous
substances are those so defined by prevailing Federal, State, or Local laws.
Pollutants mean any solid, liquid, gaseous, or thermal irritant or contaminant
including smoke, vapor, soot, fumes, acids, alkalies, chemicals and waste.
Hazardous substances or pollutants may exist at a site where they would not
reasonably be expected to be present. Client and Farnsworth Group and/or any
subconsultant agree that the discovery of unanticipated hazardous substances or
pollutants constitutes a “changed condition” mandating a renegotiation of the scope
of services or termination of services. Client and Farnsworth Group and/or any
subconsultant also agree that the discovery of unanticipated hazardous
substances or pollutants will make it necessary for Farnsworth Group and/or any
subconsultant to take immediate measures to protect human health and safety,
and/or the environment. Farnsworth Group and/or any subconsultant agree to
notify Client as soon as possible if unanticipated known or suspected hazardous
substances or pollutants are encountered. Client encourages Farnsworth Group
and/or any subconsultant to take any and all measures that in Farnsworth Group’s
and/or any subconsultant’s professional opinion are justified to preserve and
protect the health and safety of Farnsworth Group’s and/or any subconsultant’s
personnel and the public, and/or the environment, and Client agrees to
compensate Farnsworth Group and/or any subconsultant for the additional cost of
such measures. In addition, Client waives any claim against Farnsworth Group
and/or any subconsultant, and agrees to indemnify and hold Farnsworth Group
and/or any subconsultant harmless from any claim or liability for injury or loss
arising from the presence of unanticipated known or suspected hazardous
substances or pollutants. Client also agrees to compensate Farnsworth Group
and/or any subconsultant for any time spent and expenses incurred by Farnsworth
Group and/or any subconsultant in defense of any such claim, with such
compensation to be based upon Farnsworth Group’s and/or any subconsultant’s
prevailing fee schedule and expense reimbursement policy. Further, Client
recognizes that Farnsworth Group and/or any subconsultant has neither
responsibility nor liability for the removal, handling, transportation, or disposal of
asbestos containing materials, nor will Farnsworth Group and/or any subconsultant
act as one who owns or operates an asbestos demolition or renovation activity, as
defined in regulations under the Clean Air Act.
Job Site: Client agrees that services performed by Farnsworth Group and/or any
subconsultant during construction will be limited to providing observation of the
progress of the work and to address questions by Client’s representative
concerning conformance with the Contract Documents. This activity is not to be
interpreted as an inspection service, a construction supervision service, or
guaranteeing the construction contractor's or construction subconsultant’s
performance. Farnsworth Group and/or any subconsultant will not be responsible
for construction means, methods, techniques, sequences, or procedures, or for
safety precautions and programs. Farnsworth Group and/or any subconsultant will
not be responsible for construction contractor's or construction subconsultant’s
obligation to carry out the work according to the Contract Documents. Farnsworth
Group and/or any subconsultant will not be considered an agent of Client and will
not have authority to direct construction contractor's or construction
subconsultant’s work or to stop work.
Shop Drawing Review: Client agrees that Farnsworth Group and/or any
subconsultant shall review shop drawings and/or submittals solely for their general
conformance with Farnsworth Group's and/or any subconsultant’s design concept
and general conformance with information given in the Contract Documents.
Farnsworth Group and/or any subconsultant shall not be responsible for any
aspects of a shop drawing and/or submittal that affect or are affected by the means,
methods, techniques, sequences, and procedures of construction, safety
precautions and programs incidental thereto, all of which are the construction
contractor's or construction subconsultant’s responsibility. The construction
contractor or construction subconsultant will be responsible for dimensions,
lengths, elevations and quantities, which are to be confirmed and correlated at the
jobsite, and for coordination of the work with that of all other trades. Client
represents that the construction contractor and construction subconsultant shall be
made aware by Client of the responsibility to review shop drawings and/or
submittals and approve them in these respects before submitting them to
Farnsworth Group and/or any subconsultant.
LEED Certification and Energy Models: Client agrees that Farnsworth Group
and/or any subconsultant do not guarantee the LEED certification of any facility for
which Farnsworth Group and/or any subconsultant provides commissioning, LEED
consulting or energy modeling services. The techniques and specific requirements
for energy models used to meet LEED criteria have limitations that result in energy
usage predictions that may differ from actual energy usage. Farnsworth Group
and/or any subconsultant will endeavor to model energy usage very closely to
actual usage, but Client agrees that Farnsworth Group and/or any subconsultant
will not be responsible or liable in any way for inaccurate budgets for energy use
developed from the predictions of LEED-compliant energy models. LEED
certification and the number of LEED points awarded for energy efficiency are
solely the responsibility of the U.S. Green Building Council and Green Building
Certification Institute.
Environmental Site Assessments: No Environmental Site Assessment can
wholly eliminate uncertainty regarding the potential for Recognized Environmental
Conditions in connection with a Subject Property. Performance of an Environmental
Site Assessment is intended to reduce, but not eliminate, uncertainty regarding
potential for Recognized Environmental Conditions in connection with a Subject
Property. In order to conduct the Environmental Site Assessment, information will
be obtained and reviewed from outside sources, potentially including, but not
limited to, interview questionnaires, database searches, and historical records.
Farnsworth Group is not be responsible for the quality, accuracy, and content of
information from these sources. Any non-scope items provided in the Phase I
Environmental Site Assessment Report are provided at the discretion of the
environmental professional for the benefit of Client. Inclusion of any non-scope
finding(s) does not imply a review of any other non-scope items with the
Environmental Site Assessment investigation or report. The Environmental Site
General Conditions / Rev. Feb.2020
Assessment report is prepared for the sole and exclusive use of Client. Farnsworth
Group does not intend, without its written consent, for the Phase 1 Environmental
Site Assessment Report to be disseminated to anyone beside Client, or to be used
or relied upon by anyone beside Client. Use of the report by any other person or
entity is unauthorized and such use is at their sole risk.
Consequential Damages: Notwithstanding any other provision of the Agreement,
and to the fullest extent permitted by law, neither Client nor Farnsworth Group, their
respective officers, directors, partners, employees, contractors or subconsultants
shall be liable to the other or shall make any claim for incidental, indirect, or
consequential damages arising out of or connected in any way to the Project or
Services performed under this Agreement. This mutual waiver of consequential
damages shall include, but not be limited to, loss of use, loss of profit, loss of
business, loss of income, loss of reputation and any other consequential damages
that either party may have incurred from any cause of action including negligence,
strict liability, breach of contract and breach of strict and implied warranty. Both
Client and Farnsworth Group shall require similar waivers of consequential
damages protecting all the entities or persons named herein in all contracts and
subcontracts with others involved in Project.
Personal Liability: It is intended by the parties to the Agreement that Farnsworth
Group’s services in connection with the Project shall not subject Farnsworth
Group’s individual employees, officers or directors to any personal legal exposure
for the risks associated with this Project. Therefore, and notwithstanding anything
to the contrary contained herein, Client agrees that as Client’s sole and exclusive
remedy, any claim, demand, or suit shall be directed and/or asserted only against
“Farnsworth Group, Inc., an Illinois corporation,” and not against any of Farnsworth
Group’s individual employees, officers or directors.
General Insurance and Limitation: Farnsworth Group is covered by commercial
general liability insurance, automobile liability insurance and workers
compensation insurance with limits which Farnsworth Group considers reasonable.
Certificates of all insurance shall be provided to Client upon request in writing.
Within the limits and conditions of such insurance, Farnsworth Group agrees to
indemnify and hold Client harmless from any loss, damage or liability arising
directly from any negligent act by Farnsworth Group. Farnsworth Group shall not
be responsible for any loss, damage or liability beyond the amounts, limits and
conditions of such insurance. Farnsworth Group shall not be responsible for any
loss, damage or liability arising from any act by Client, its agents, staff, other
consultants, independent contractors, third parties or others working on the Project
over which Farnsworth Group has no supervision or control. Notwithstanding the
foregoing agreement to indemnify and hold harmless, the parties agree that
Farnsworth Group has no duty to defend Client from and against any claims,
causes of action or proceedings of any kind.
Professional Liability Insurance and Limitation: Farnsworth Group is covered
by professional liability insurance for its professional acts, errors and omissions,
with limits which Farnsworth Group considers reasonable. Certificates of insurance
shall be provided to Client upon request in writing. Within the limits and conditions
of such insurance, Farnsworth Group agrees to indemnify and hold Client harmless
from loss, damage or liability arising from errors or omissions by Farnsworth Group
that exceed the industry standard of care for the services provided. Farnsworth
Group shall not be responsible for any loss, damage or liability beyond the
amounts, limits and conditions of such insurance. Farnsworth Group shall not be
responsible for any loss, damage or liability arising from any act, error or omission
by Client, its agents, staff, other consultants, independent contractors, third parties
or others working on the Project over which Farnsworth Group has no supervision
or control. Notwithstanding the foregoing agreement to indemnify and hold
harmless, the parties agree that Farnsworth Group has no duty to defend Client
from and against any claims, causes of action or proceedings of any kind.
ADDITIONAL LIMITATION: IN RECOGNITION OF THE RELATIVE RISKS AND
BENEFITS OF THE PROJECT TO BOTH CLIENT AND FARNSWORTH GROUP,
THE RISKS HAVE BEEN ALLOCATED SUCH THAT CLIENT AGREES THAT FOR
THE COMPENSATION HEREIN PROVIDED, FARNSWORTH GROUP CANNOT
EXPOSE ITSELF TO DAMAGES DISPROPORTIONATE TO THE NATURE AND
SCOPE OF FARNSWORTH GROUP’S SERVICES OR THE COMPENSATION
PAYABLE TO IT HEREUNDER. THEREFORE, TO THE MAXIMUM EXTENT
PERMITTED BY LAW, CLIENT AGREES THAT THE LIABILITY OF
FARNSWORTH GROUP TO CLIENT FOR ANY AND ALL CAUSES OF ACTION,
INCLUDING, WITHOUT LIMITATION, CONTRIBUTION, ASSERTED BY CLIENT
AND ARISING OUT OF OR RELATED TO THE NEGLIGENT ACTS, ERRORS OR
OMISSIONS OF FARNSWORTH GROUP IN PERFORMING PROFESSIONAL
SERVICES SHALL BE LIMITED TO FIFTY THOUSAND DOLLARS ($50,000) OR
THE TOTAL FEES PAID TO FARNSWORTH GROUP BY CLIENT UNDER THE
AGREEMENT, WHICHEVER IS GREATER (“LIMITATION”). CLIENT HEREBY
WAIVES AND RELEASES (I) ALL PRESENT AND FUTURE CLAIMS AGAINST
FARNSWORTH GROUP, OTHER THAN THOSE DESCRIBED IN THE
PREVIOUS SENTENCE, AND (II) ANY LIABILITY OF FARNSWORTH GROUP IN
EXCESS OF THE LIMITATION. IN CONSIDERATION OF THE PROMISES
CONTAINED HEREIN AND FOR OTHER SEPARATE, VALUABLE
CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH ARE
HEREBY ACKNOWLEDGED, CLIENT ACKNOWLEDGES AND AGREES THAT
(I) BUT FOR THE LIMITATION, FARNSWORTH GROUP WOULD NOT HAVE
PERFORMED THE SERVICES, (II) CLIENT HAS HAD THE OPPORTUNITY TO
NEGOTIATE THE TERMS OF THE LIMITATION AS PART OF AN “ARMS-
LENGTH” TRANSACTION, (III) THE LIMITATION AMOUNT MAY BE LESS THAN
THE AMOUNT OF PROFESSIONAL LIABILITY INSURANCE REQUIRED OF
FARNSWORTH GROUP UNDER THE AGREEMENT, (IV) THE LIMITATION IS
MERELY A LIMITATION OF, AND NOT AN EXCULPATION FROM,
FARNSWORTH GROUP’S LIABILITY AND DOES NOT IN ANY WAY OBLIGATE
CLIENT TO DEFEND, INDEMNIFY OR HOLD HARMLESS FARNSWORTH
GROUP, (V) THE LIMITATION IS AN AGREED REMEDY, AND (VI) THE
LIMITATION AMOUNT IS NEITHER NOMINAL NOR A DISINCENTIVE TO
FARNSWORTH GROUP PERFORMING THE SERVICES IN ACCORDANCE
WITH THE STANDARD OF CARE.
Subpoenas: Client is responsible, after notification, for payment of time charges
and expenses resulting from the required response by Farnsworth Group and/or
any subconsultant to subpoenas issued by any party other than Farnsworth Group
and/or any subconsultant in conjunction with the services performed under the
Agreement. Charges are based on fee schedules in effect at the time the subpoena
is served.
Statutes of Repose and Limitation: All legal causes of action between the parties
to the Agreement shall accrue and any applicable statutes of repose or limitation
shall begin to run not later than the date of Substantial Completion. If the act or
failure to act complained of occurs after the date of Substantial Completion, then
the date of final completion shall be used, but in no event shall any statute of repose
of limitation begin to run any later than the date Farnsworth Group’s services are
completed or terminated.
Severability: If any term or provision of the Agreement is held to be invalid or
unenforceable under any applicable statute or rule of law, such holding shall be
applied only to the provision so held, and the remainder of the Agreement shall
remain in full force and effect.
Waiver: No waiver by either party of any breach, default, or violation of any term,
warranty, representation, agreement, covenant, condition, or provision hereof shall
constitute a waiver of any subsequent breach, default, or violation of the same or
any other term, warranty, representation, agreement, covenant, condition, or
provision hereof. All waivers must be in writing.
Survival: Notwithstanding completion or termination of the Agreement for any
reason, all rights, duties, obligations of the parties to the Agreement shall survive
such completion or termination and remain in full force and effect until fulfilled.
Governing Law: The Agreement shall be governed by and interpreted pursuant to
the laws of the State of < Illinois or Colorado > without regard to conflict of law
principles.
118-995
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GPO Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 6, 2021
AGENDA ITEM: Approval of the December 31, 2022 Annual Budget
SUMMARY RECOMMENDATION: The City Manager and Director of Finance and
Information Systems recommend approval of the December 31, 2022 Annual Budget.
BACKGROUND: The budget is the working plan for the operation of the City of Galesburg
during the January 1 - December 31 fiscal year. Citizens, elected officials, and staff all play a
vital role in preparing the many components of the budget. Although the City Manager is
responsible for preparing and recommending a budget, the City Council determines the final
budget document and the allocation of resources it represents.
Preparation, review and adoption of the new budget year spans throughout the current year. The
budget document is the result of the completion of a complex set of tasks including strategic
planning, assessing the City’s financial condition, developing assumptions upon which to base
budget projections, assessing needs, developing goals and objectives which will meet these
needs, and estimating the costs of providing services.
A public hearing is held prior to the final adoption of the budget in accordance with State
Statutes. The public hearing for the December 31, 2022 Annual Budget was held on November
15, 2021. The budget is on display at the Galesburg Public Library and the City Clerk’s Office,
City Hall. A copy may also be found on the City’s website, www.ci.galesburg.il.us.
BUDGET IMPACT: The annual budget sets the legal spending limits for the December 31,
2022 fiscal year. The 2022 budget is as follows:
Total Revenues: $67,978,320
Total Use of Fund Balance and/or Other Financial Resources: $12,184,710
Total Expenditures: $67,203,615
General Fund Revenue Total: $26,252,940
General Fund Expenditure Total: $27,423,395
General Fund Use of Fund Balance: $1,170,455
SUPPORTING DOCUMENTS:
1. 2022 Budget Fund Summary
21-4116
Fund/Division
Fund/
Division
Number 2022 Revenues
Use from
Other Sources
2022
Expenditures
General Fund 001
City Council 105 226,835
City Manager 110 320,655
City Clerk 115 352,455
Human Resources/Benefits 120 252,760
Legal 145 182,255
Contracts and Subsidies 160 2,173,945
Finance 205 863,640
Management Information Systems 207 539,990
Planning 305 74,540
Inspections 306 901,740
Engineering 410 593,365
Fleet Services 445 544,495
Street and Bridge Maintenance 450 1,993,745
Fire and Police Commission 505 48,950
Police 510 8,527,150
School Crossing Guard 525 83,430
Communications and Records 550 2,134,180
Fire 605 7,594,110
Emergency Services 630 15,155
GENERAL FUND 26,252,940 1,170,455 27,423,395
SPECIAL REVENUE FUNDS
Motor Fuel Tax 011 1,925,000 770,000 2,695,000
Grants 013 7,433,185 - 7,433,185
City Gas Tax 014 690,000 902,990 1,592,990
Federal Special Enforcement 015 - - 0
Special Enforcements 016 25,000 11,650 36,650
ETSB 017 118,945 - 118,945
Storm Water Utility 018 732,100 558,200 1,290,300
Park Fund 019
Park & Recreation Administration 1905 2,224,210
City Hall Buildings & Grounds 1910 161,715
PSB Buildings & Grounds 1911 133,275
Park Operation and Maintenance 1915 612,140
Golf Course 1920 721,940
Allison Campground 1925 144,035
Lake Storey Beach 1930 80,895
Lake Storey Pavilion 1935 109,435
Recreation Special Programs 1940 233,825
Lakeside Recreation Facility 1945 87,195
Lakeside Water Park 1950 295,735
Hawthorne Pool 1955 38,445
Hawthorne Gymnasium 1960 26,655
City of Galesburg 2022 Budget Fund Summary
1
Fund/Division
Fund/
Division
Number 2022 Revenues
Use from
Other Sources
2022
Expenditures
City of Galesburg 2022 Budget Fund Summary
Maintenance of Linwood Cemetery 1965 218,315
Forestry 1975 292,835
Park Fund 4,617,125 763,525 5,380,650
Airport Fund 020 286,915 - 286,915
Foreign Fire 021 47,000 - 11,430
Property Redevelopment 023 695,100 158,835 853,935
Economic Development 024 1,032,960 - 974,130
CDBG Repayment 025 13,450 - 0
UDAG Repayment 026 47,880 808,420 856,300
Public Transportation Services 030
Handivan 320 877,375
Bus Subsidy 370 1,411,820
2,289,195 - 2,289,195
Public Transportation Projects 032 800,000 - 800,000
Total Special Revenue Funds 20,753,855 3,973,620 24,619,625
DEBT SERVICE FUNDS
2011B Capital Projects 042 0 - 0
2016 GO Bond Debt Service 043 640,365 - 640,365
2011C Business Park 046 322,990 - 322,990
2013A Seminary Street Business District 047 114,580 - 114,580
Total Debt Service Funds 1,077,935 - 1,077,935
CAPITAL PROJECT FUNDS
TIF 3 Regency Capital Project 048 75,840 - 75,000
TIF IV 049 731,140 344,800 1,075,940
TIF V 050 8,340 - 0
Player Fees 051 6,000 - 6,000
2016 GO Capital Improvement 052 0 - 0
Building Repair & Maintenance 053 214,495 - 161,120
Planning Fund 054 50,000 - 50,000
TIF Downtown 055 0 360 360
TIF East Main 056 416,445 - 274,420
Computer Replacement 057 513,805 - 226,500
Vehicle Replacement 058 1,233,280 - 320,465
Utility Tax Capital Projects 059 1,482,700 - 1,195,070
Seminary Street Business District 060 30,010 - 30,010
Total Capital Project Funds 4,762,055 345,160 3,414,885
ENTERPRISE FUNDS
Water Operations 061 6,829,600 - 6,519,190
Refuse 067 2,879,790 11,720 2,891,510
Total Enterprise Funds 9,709,390 11,720 9,410,700
2
Fund/Division
Fund/
Division
Number 2022 Revenues
Use from
Other Sources
2022
Expenditures
City of Galesburg 2022 Budget Fund Summary
INTERNAL SERVICE FUNDS
Risk Management 078 1,004,370 160 1,004,530
Total Internal Service Funds 1,004,370 160 1,004,530
TRUST/PENSION FUNDS
OPEB Trust 085 138,285 - 1,500
Total Trust/Pension Funds 138,285 - 1,500
PERMANENT FUNDS
Linwood Cemetery 088 2,300 600 2,900
East Linwood Cemetery 089 32,000 - 15,000
Total Permanent Funds 34,300 600 17,900
COMPONENT UNIT
Galesburg Public Library 900 1,692,955 1,495 1,694,450
Galesburg Library Working Cash 905 175 - 0
Galesburg Library Computer Replacement 910 60 - 0
Galesburg Library Long Term Capital 915 2,552,000 1,681,000 4,233,000
Galesburg Library Capital Improvement/Development 918 - 5,000,500 5,000,500
Galesburg Library 2013 Debt Certificates 922 - -0
Total Component Unit 4,245,190 6,682,995 10,927,950
Grand Total - All Funds 67,978,320$ 12,184,710$ 77,898,420$
3
____________________________________________________________________________________________
Prepared by Gugs Page 1 of 2
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 6, 2021
AGENDA ITEM: Consider moving forward with the demolition process on properties located
at 133 Locust St (residence & attached garage), 314 S Henderson St (residence), 362 N Broad St
(residence & accessory structure), 553 W Tompkins St (residence & accessory structure), 643 Day
(residence & shed).
SUMMARY RECOMMENDATION: The City Manager and Director of Community
Development recommend the City Council authorize demolition proceedings for these properties.
BACKGROUND: After an inspection of the properties, the Building Inspector sent the required
notification to the owners of the properties requesting compliance. The following are the responses
to the violations:
133 Locust St (residence & attached garage). A letter was sent to the listed owner and upon a
follow up inspection it was noted that progress has not been made at fixing the property. There
was a structure fire at this property in 2018, the water account has been off since December 2010,
the city has had to mow the property the last two years which has amounted to $728 in fines/fees,
some windows are partially open allowing infiltration of inclement weather and possible entry of
rodents, soffit & fascia are rotted and damaged and sections of the gutter and downspouts are
missing and/or damaged which will not allow water to effectively be taken away from the
foundation.
314 S Henderson St (residence). A letter was sent to the listed owner and upon a follow up
inspection it was noted that progress has not been made at fixing the property. The property has
been cited for nuisances (weeds, board up, trash and debris) for 6 consecutive years amounting
over $4,500 in fines/fees and the water account has been off since September 2007.The front porch
roof is missing a support column, multiple windows boarded up and some from the inside which
is still allowing inclement weather to enter the structure, multiple areas of the foundation are
dilapidated allowing possible entry of rodents, sections of the siding, gutters and downspouts are
missing and/or damaged not allowing water to effectively be taken away from the foundation.
362 N Broad St (residence & accessory structure). A letter was sent to the listed owner and upon
a follow up inspection it was noted that progress has not been made at fixing the property. There
was a structure fire at this property in May 2020, the water account has been off since June 2020,
over this past year the property has been mowed and boarded up amounting over $1,300 in
fines/fees. Numerous open windows open allowing infiltration of inclement weather and possible
entry of rodents, missing/damaged siding and roofing from the fire.
553 W Tompkins St (residence & accessory structure). A letter was sent to the listed owner and
upon a follow up inspection it was noted that progress has not been made at fixing the property.
There was a structure fire at this property in December 2017, the water account has been off since
December 2017. The exterior weatherproofing has been compromised by the fire allowing
21-4117
____________________________________________________________________________________________
Prepared by Gugs Page 2 of 2
inclement weather and possible entry of rodents, missing/damaged siding and roofing from the
fire, chimney stack has visible lean.
643 Day (residence & shed). A letter was sent to the listed owner and upon a follow up inspection
it was noted that progress has not been made at fixing the property. Over the last year this property
has been cited for trash & debris, inoperable vehicles and outside storage amounting over $3,400
in fines/fees, the water bill is in excess of $1,200 for non-payment since January 2021. The
occupants have broken out every window in the building and removed the chimney allowing
infiltration of inclement weather and possible entry of rodents, steps have been torn free from the
building making it unsafe for the purpose for which it is supposed to be used, gutters and downspouts
are missing and/or damaged not allowing water to effectively be taken away from the foundation.
The request before Council tonight is to approve moving forward with the demolition process. If
approved, the following steps still need to be taken:
•A title search is being conducted and if it is found that there are any other parties with ownership
interest, staff will send additional notices.
•If there are no responses, the City Legal Department pursues all necessary steps to obtain an order for
demolition.
•Once an order is received, staff can order an asbestos inspection of the property.
•Staff requests utilities be terminated at the property.
•Staff then drafts demolition specifications and the demolition is put out for bid.
•Bids are taken to City Council for approval.
•The selected demolition contractor schedules the demolition into their calendar and completes the
demolition.
BUDGET IMPACT: The demolition costs would be paid out of Fund 23 – Property
Redevelopment. Estimated demolition expenses would be:
•133 Locust St (residence & attached garage) - $13,000 - $15,000
•314 S Henderson St (residence) – $10,000 – $12,000
•362 N Broad St (residence & accessory structure) – $18,000 - $20,000
•553 W Tompkins St (residence & accessory structure) – $10,000 - $12,000
•643 Day (residence & shed) – $18,000 - $20,000
SUPPORTING DOCUMENTS:
1.Fifteen day notices and photos
City Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3617
August 24, 2021
Holmes Fred Estate
133 Locust St.
Galesburg, IL. 61401
ReferenceProperty 133 Locust St.. Galesburg,Il.
PIN#:9914226015
Legal Description: HAYNOR’S ADD., SUB.OF LOT 19 OF LOTS 11 & 2BLK. 2 OF BLKS. 1 THRU 4
This is to advise you that the building owned by you, or in which you claim interest, located at 133
Locust St. in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe conditions by
reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div. 31).
You are further notified that you have fifteen days from the date of this letter to contact this department or
repair and/or replace the areas listed below:
1. Property surrounded by overgrowth of vegatation allowing for limited airflow and promoting rot
and decay by maintaining moisture on wood structure.
2. Window appears to be partially open on the southwest corner of resident
3. Basement window located on eastside of residence appears to be open/missing
4. The gutter on the eastside is partially torn from residence and fascia board looks to be rotted and
damaged
The list is based upon a visual inspection was performed on August 23, 2021. This property will be re-
inspected on September 7 , 2021. This notice is given pursuant to the applicable statutes of the State of
Illinois. If you do not properly repair or replace the listed items or contact this office within the fifteen
day time period, the City will proceed with demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, Il.
133 Locust St
City Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3617
July 16, 2021
Amanda Callaway
890 Limetree Ct. Apt.A
Newport News, Va. 23608
ReferenceProperty 314 S. Henderson St. Galesburg,Il.
PIN62#:9916279016
Legal Description: HARDING S ADDN S D LOT 1 BLK 1N 1/2 LOT 12
This is to advise you that the building owned by you, or in which you claim interest, located at 314 S.
Henderson in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe conditions by
reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div. 31).
You are further notified that you have fifteen days from the date of this letter to contact this department or
repair and/or replace the areas listed below:
1.Porch roof missing support column
2.Multiple windows boarded up incorrectly allowing for weather infiltration into structure
3. Areas of dilapidation to foundation and openings at ground level allowing for rodent entry
4.Siding missing and falling off
5. Gutters and downspouts not able to function properly due to vegitation growth and sections
coming loose and missing.
6. Electrical service meter base open and allowing for weather to infiltrate electrical system.
7.Vegitation growth infiltrating siding and allowing for damage from mold, mildew, pests and
rodents on front of structure.
The list is based upon a visual inspection was performed on July 13, 2021. This property will be re-
inspected on August 2, 2021. This notice is given pursuant to the applicable statutes of the State of
Illinois. If you do not properly repair or replace the listed items or contact this office within the fifteen
day time period, the City will proceed with demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, Il.
City Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3617
July 29, 2021
Michael O. Jacobson
643 Day St.
Galesburg, IL. 61401
ReferenceProperty 643 Day St. Galesburg,Il.
PIN#:9914327006
Legal Description: FIRST SOUTHERN ADD., SUB. OF LOTS 1, 2, 3, 6, 7 & 8 BLK. E
OF BLKS. D & E
This is to advise you that the building and accessory building owned by you, or in which you claim
interest, located at 643 Day St. in the City of Galesburg, Knox County, Illinois, is in dangerous and
unsafe conditions by reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art.
11 Div. 31).
You are further notified that you have fifteen days from the date of this letter to contact this department or
repair and/or replace the areas listed below:
1. Repair and/or replace all of the windows broke out of the structure
2. Repair opening to structure from the removal of chimney, which allow for weather to enter the
structure
3. Open rear entrance
4. Steps torn free of building and not safe to use in rear of residence.
5. Gutter missing on southside and downspout from upper roof no longer connected to a proper
means to work as intended
6. Metal storage shed appears to have no doors and is open and considered dangerous, also has piles
of trash infront of it.
The list is based upon a visual inspection was performed on July 19, 2021. This property will be re-
inspected on August 16, 2021. This notice is given pursuant to the applicable statutes of the State of
Illinois. If you do not properly repair or replace the listed items or contact this office within the fifteen
day time period, the City will proceed with demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, Il.
314 S Henderson St
362 N Broad St
City Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3617
March 20, 2019
Antionette Hollowell
1741 Cardinal Dr.
Galesburg, IL. 61401
Reference:553 W. Tompkins, Galesburg,Il.
PIN#:9915103015
Legal Description: FIVE ACRE LOT 19 LOT 1
This is to advise you that the building and accessory building owned by you, or in which you
claim interest, located at 553 W. Tompkins St. in the City of Galesburg, Knox County, Illinois, is
in dangerous and unsafe conditions by reason of the State of Illinois Municipal Code for unsafe
properties (65 ILCS 5/Art. 11 Div. 31).
You are further notified that you have fifteen days from the date of this letter to contact this
department or repair and/or replace the areas listed below:
Please repair or replace the following items:
1.Damage due to fire
2.Exterior Weatherproofing envelope compromised with the missing gutters and
downspouts
3.Accessory structure/building, open and unsafe, possibly damaged due to fire
4. Siding loose at or near ground allowing for rodent infiltration
5. Broken window at or near ground allowing for rodent access.
6. Chimney stack bowed and leaning appears to be in need of repair and/or rebuilding
The list is based upon a visual inspection was performed on March 19, 2019. This property will
be re-inspected on April 4, 2019. This notice is given pursuant to the applicable statutes of the
State of Illinois. If you do not properly repair or replace the listed items or contact this office
within the fifteen day time period, the City will proceed with demolition action against the
property.
If you have any other questions or need additional information, please contact me at 309-345-
3617.
Sincerely,
Inspections Division
City of Galesburg, Il.
553 W Tompkins St
City Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3617
July 29, 2021
Michael O. Jacobson
643 Day St.
Galesburg, IL. 61401
ReferenceProperty 643 Day St. Galesburg,Il.
PIN#:9914327006
Legal Description: FIRST SOUTHERN ADD., SUB. OF LOTS 1, 2, 3, 6, 7 & 8 BLK. E
OF BLKS. D & E
This is to advise you that the building and accessory building owned by you, or in which you claim
interest, located at 643 Day St. in the City of Galesburg, Knox County, Illinois, is in dangerous and
unsafe conditions by reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art.
11 Div. 31).
You are further notified that you have fifteen days from the date of this letter to contact this department or
repair and/or replace the areas listed below:
1.Repair and/or replace all of the windows broke out of the structure
2. Repair opening to structure from the removal of chimney, which allow for weather to enter the
structure
3. Open rear entrance
4. Steps torn free of building and not safe to use in rear of residence.
5.Gutter missing on southside and downspout from upper roof no longer connected to a proper
means to work as intended
6. Metal storage shed appears to have no doors and is open and considered dangerous, also has piles
of trash infront of it.
The list is based upon a visual inspection was performed on July 19, 2021. This property will be re-
inspected on August 16, 2021. This notice is given pursuant to the applicable statutes of the State of
Illinois. If you do not properly repair or replace the listed items or contact this office within the fifteen
day time period, the City will proceed with demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, Il.
643 Day St
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: BAN Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
DECEMBER 6, 2021
AGENDA ITEM: National Opioid Settlement and Release
SUMMARY RECOMMENDATION: The City Manager and City Attorney / Administrative
Services Director recommend approval of both settlement agreements.
BACKGROUND: After years of nationwide litigation, settlements have been reached that
resolve opioid litigation brought by states and municipalities against the three largest
pharmaceutical distributers, (McKesson, Cardinal Health and Amerisource Bergen) and one
manufacturer, Janssen Pharmaceuticals, Inc. and its parent company Johnson and Johnson.
The State of Illinois has signed onto the settlement, making Illinois local governments eligible to
participate. According to Attorney General Raoul, if all local participants agree, Illinois should
receive approximately 790 million dollars. The City of Galesburg will only be eligible to receive
funds from this settlement if it executes these releases. Additionally, the defendants have agreed
to the sharing of various data about opioids and for Johnson and Johnson to stop selling all opioids.
At this time, it is unknown what type of funding will be made directly available to the City of
Galesburg, if the settlement is approved. However, it is anticipated that a substantial majority of
the funds must be spent on opioid treatment and prevention.
BUDGET IMPACT: Unknown until the State of Illinois provides guidance on how the
settlement funds shall be distributed to municipalities
SUPPORTING DOCUMENTS:
1.Settlement Release – Distributors
2.Settlement Release – Manufacturer
21-4118
PARTICIPATION INSTRUCTIONS
Thank you for registering your subdivision on the national settlement website and
for considering participating in the proposed Settlement Agreement with
McKesson Corporation, Cardinal Health, Inc., and AmerisourceBergen
Corporation (collectively “Settling Distributors”). This virtual envelope contains a
Participation Form including a release of claims. The Participation Form in this
envelope must be executed, without alteration, and submitted in order for your
subdivision to be considered potentially “participating.”
The sign-on period for subdivisions ends on January 2, 2022. On or after that date,
the states (in consultation with the subdivisions) and the Settling Distributors will
determine whether the subdivision participation rate is sufficient for the settlement
to move forward. If the deal moves forward, your release will become effective. If
it does not, it will not.
As a reminder, if you have not already started your review of the settlement
documentation, detailed information about the Settlements may be found at:
https://nationalopioidsettlement.com/. This national settlement website also
includes links to information about how the Settlements are being implemented in
your state and how settlement funds will be allocated within your state, including
information about, and links to, any applicable allocation agreement or
legislation. This website will be supplemented as additional documents are created.
If you have questions, please contact your counsel (if you have counsel on opioids
matters) or the Illinois Attorney General’s Office at opioidsettlement@ilag.gov.
DocuSign Envelope ID: EC16FC84-278B-4D61-98AC-8D71FA451C2B
1
Settlement Participation Form
Governmental Entity: Galesburg city State: IL
Authorized Signatory: /officialname/
Address 1: /address1/
Address 2: /address2/
City, State, Zip: /cit/ /state/ /zi/
Phone: /Phone/
Email: /email/
The governmental entity identified above (“Governmental Entity”), in order to obtain and in
consideration for the benefits provided to the Governmental Entity pursuant to the Settlement
Agreement dated July 21, 2021 (“Distributor Settlement”), and acting through the
undersigned authorized official, hereby elects to participate in the Distributor Settlement,
release all Released Claims against all Released Entities, and agrees as follows.
1. The Governmental Entity is aware of and has reviewed the Distributor Settlement,
understands that all terms in this Election and Release have the meanings defined
therein, and agrees that by this Election, the Governmental Entity elects to participate in
the Distributor Settlement and become a Participating Subdivision as provided therein.
2. The Governmental Entity shall, within 14 days of the Reference Date and prior to the
filing of the Consent Judgment, dismiss with prejudice any Released Claims that it has
filed.
3. The Governmental Entity agrees to the terms of the Distributor Settlement
pertaining to Subdivisions as defined therein.
4. By agreeing to the terms of the Distributor Settlement and becoming a Releasor, the
Governmental Entity is entitled to the benefits provided therein, including, if applicable,
monetary payments beginning after the Effective Date.
5. The Governmental Entity agrees to use any monies it receives through the
Distributor Settlement solely for the purposes provided therein.
6. The Governmental Entity submits to the jurisdiction of the court in the Governmental
Entity’s state where the Consent Judgment is filed for purposes limited to that court’s role
as provided in, and for resolving disputes to the extent provided in, the Distributor
Settlement.
7. The Governmental Entity has the right to enforce the Distributor Settlement as
provided therein.
DocuSign Envelope ID: EC16FC84-278B-4D61-98AC-8D71FA451C2B
2
8. The Governmental Entity, as a Participating Subdivision, hereby becomes a Releasor for
all purposes in the Distributor Settlement, including but not limited to all provisions of
Part XI, and along with all departments, agencies, divisions, boards, commissions,
districts, instrumentalities of any kind and attorneys, and any person in their official
capacity elected or appointed to serve any of the foregoing and any agency, person, or
other entity claiming by or through any of the foregoing, and any other entity identified
in the definition of Releasor, provides for a release to the fullest extent of its authority.
As a Releasor, the Governmental Entity hereby absolutely, unconditionally, and
irrevocably covenants not to bring, file, or claim, or to cause, assist or permit to be
brought, filed, or claimed, or to otherwise seek to establish liability for any Released
Claims against any Released Entity in any forum whatsoever. The releases provided for
in the Distributor Settlement are intended by the Parties to be broad and shall be
interpreted so as to give the Released Entities the broadest possible bar against any
liability relating in any way to Released Claims and extend to the full extent of the
power of the Governmental Entity to release claims. The Distributor Settlement shall be
a complete bar to any Released Claim.
9. The Governmental Entity hereby takes on all rights and obligations of a Participating
Subdivision as set forth in the Distributor Settlement.
10. In connection with the releases provided for in the Distributor Settlement, each
Governmental Entity expressly waives, releases, and forever discharges any and
all provisions, rights, and benefits conferred by any law of any state or territory of
the United States or other jurisdiction, or principle of common law, which is
similar, comparable, or equivalent to § 1542 of the California Civil Code, which
reads:
General Release; extent. A general release does not extend to claims that
the creditor or releasing party does not know or suspect to exist in his or
her favor at the time of executing the release that, if known by him or her,
would have materially affected his or her settlement with the debtor or
released party.
A Releasor may hereafter discover facts other than or different from those which it
knows, believes, or assumes to be true with respect to the Released Claims, but each
Governmental Entity hereby expressly waives and fully, finally, and forever settles,
releases and discharges, upon the Effective Date, any and all Released Claims that may
exist as of such date but which Releasors do not know or suspect to exist, whether
through ignorance, oversight, error, negligence or through no fault whatsoever, and
which, if known, would materially affect the Governmental Entities’ decision to
participate in the Distributor Settlement.
11. Nothing herein is intended to modify in any way the terms of the Distributor Settlement,
to which Governmental Entity hereby agrees. To the extent this Election and Release is
interpreted differently from the Distributor Settlement in any respect, the Distributor
Settlement controls.
DocuSign Envelope ID: EC16FC84-278B-4D61-98AC-8D71FA451C2B
3
I swear under penalty of perjury that I have all necessary power and authorization to execute
this Election and Release on behalf of the Governmental Entity.
Signature:/signer_1/
Name:/name_1/
Title:/title_1/
Date:/date_1/
DocuSign Envelope ID: EC16FC84-278B-4D61-98AC-8D71FA451C2B
PARTICIPATION INSTRUCTIONS
Thank you for registering your subdivision on the national settlement website and
for considering participating in the proposed Settlement Agreement with Johnson
& Johnson, Janssen Pharmaceuticals, Inc., Ortho-McNeil-Janssen Pharmaceuticals,
Inc., and Janssen Pharmaceutica, Inc. (collectively “Janssen”). This virtual
envelope contains a Participation Form including a release of claims. The
Participation Form in this envelope must be executed, without alteration, and
submitted in order for your subdivision to be considered potentially
“participating.”
The sign-on period for subdivisions ends on January 2, 2022. On or after that date,
the states (in consultation with the subdivisions) and the Settling Distributors will
determine whether the subdivision participation rate is sufficient for the settlement
to move forward. If the deal moves forward, your release will become effective. If
it does not, it will not.
As a reminder, if you have not already started your review of the settlement
documentation, detailed information about the Settlements may be found at:
https://nationalopioidsettlement.com/. This national settlement website also
includes links to information about how the Settlements are being implemented in
your state and how settlement funds will be allocated within your state, including
information about, and links to, any applicable allocation agreement or
legislation. This website will be supplemented as additional documents are created.
If you have questions, please contact your counsel (if you have counsel on opioids
matters) or the Illinois Attorney General’s Office at opioidsettlement@ilag.gov.
DocuSign Envelope ID: CC0B2E7F-5846-4880-8BF8-60AF65AF2551
1
Settlement Participation Form
Governmental Entity: Galesburg city State: IL
Authorized Signatory: /officialname/
Address 1: /address1/
Address 2: /address2/
City, State, Zip: /cit/ /state/ /zi/
Phone: /Phone/
Email: /email/
The governmental entity identified above (“Governmental Entity”), in order to obtain and in
consideration for the benefits provided to the Governmental Entity pursuant to the Settlement
Agreement dated July 21, 2021 (“Janssen Settlement”), and acting through the undersigned
authorized official, hereby elects to participate in the Janssen Settlement, release all Released
Claims against all Released Entities, and agrees as follows.
1. The Governmental Entity is aware of and has reviewed the Janssen Settlement,
understands that all terms in this Election and Release have the meanings defined
therein, and agrees that by this Election, the Governmental Entity elects to participate in
the Janssen Settlement and become a Participating Subdivision as provided therein.
2. The Governmental Entity shall, within 14 days of the Reference Date and prior to the
filing of the Consent Judgment, dismiss with prejudice any Released Claims that it has
filed.
3. The Governmental Entity agrees to the terms of the Janssen Settlement pertaining to
Subdivisions as defined therein.
4. By agreeing to the terms of the Janssen Settlement and becoming a Releasor, the
Governmental Entity is entitled to the benefits provided therein, including, if applicable,
monetary payments beginning after the Effective Date.
5. The Governmental Entity agrees to use any monies it receives through the
Janssen Settlement solely for the purposes provided therein.
6. The Governmental Entity submits to the jurisdiction of the court in the Governmental
Entity’s state where the Consent Judgment is filed for purposes limited to that court’s role
as provided in, and for resolving disputes to the extent provided in, the Janssen Settlement.
7. The Governmental Entity has the right to enforce the Janssen Settlement as provided
therein.
DocuSign Envelope ID: CC0B2E7F-5846-4880-8BF8-60AF65AF2551
2
8. The Governmental Entity, as a Participating Subdivision, hereby becomes a Releasor for
all purposes in the Janssen Settlement, including but not limited to all provisions of
Section IV (Release), and along with all departments, agencies, divisions, boards,
commissions, districts, instrumentalities of any kind and attorneys, and any person in
their official capacity elected or appointed to serve any of the foregoing and any agency,
person, or other entity claiming by or through any of the foregoing, and any other entity
identified in the definition of Releasor, provides for a release to the fullest extent of its
authority. As a Releasor, the Governmental Entity hereby absolutely, unconditionally,
and irrevocably covenants not to bring, file, or claim, or to cause, assist or permit to be
brought, filed, or claimed, or to otherwise seek to establish liability for any Released
Claims against any Released Entity in any forum whatsoever. The releases provided for
in the Janssen Settlement are intended by the Parties to be broad and shall be interpreted
so as to give the Released Entities the broadest possible bar against any liability relating
in any way to Released Claims and extend to the full extent of the power of the
Governmental Entity to release claims. The Janssen Settlement shall be a complete bar to
any Released Claim.
9. In connection with the releases provided for in the Janssen Settlement, each
Governmental Entity expressly waives, releases, and forever discharges any and
all provisions, rights, and benefits conferred by any law of any state or territory of
the United States or other jurisdiction, or principle of common law, which is
similar, comparable, or equivalent to § 1542 of the California Civil Code, which
reads:
General Release; extent. A general release does not extend to claims that
the creditor or releasing party does not know or suspect to exist in his or
her favor at the time of executing the release that, if known by him or her,
would have materially affected his or her settlement with the debtor or
released party.
A Releasor may hereafter discover facts other than or different from those which it
knows, believes, or assumes to be true with respect to the Released Claims, but each
Governmental Entity hereby expressly waives and fully, finally, and forever settles,
releases and discharges, upon the Effective Date, any and all Released Claims that may
exist as of such date but which Releasors do not know or suspect to exist, whether
through ignorance, oversight, error, negligence or through no fault whatsoever, and
which, if known, would materially affect the Governmental Entities’ decision to
participate in the Janssen Settlement.
10. Nothing herein is intended to modify in any way the terms of the Janssen Settlement, to
which Governmental Entity hereby agrees. To the extent this Election and Release is
interpreted differently from the Janssen Settlement in any respect, the Janssen Settlement
controls.
DocuSign Envelope ID: CC0B2E7F-5846-4880-8BF8-60AF65AF2551
3
I swear under penalty of perjury that I have all necessary power and authorization to execute this
Election and Release on behalf of the Governmental Entity.
Signature:/signer_1/
Name:/name_1/
Title:/title_1/
Date:/date_1/
DocuSign Envelope ID: CC0B2E7F-5846-4880-8BF8-60AF65AF2551
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: WEC Page 1 of 2
CITY OF GALESBURG
COUNCIL LETTER
DECEMBER 6, 2021
AGENDA ITEM: Agreement with Bruner, Cooper, and Zuck, Inc. to prepare a grant application
for the State of Illinois Rebuild Downtowns and Main Streets Grant for the renovation of the 2nd
and 3rd floor of 120 E. Main Street for residential use.
SUMMARY RECOMMENDATION: The City Manager and Director of Public Works
recommend approval of an agreement with Bruner, Cooper, and Zuck, Inc. to prepare a grant
application in an amount not to exceed $13,900.
BACKGROUND: This is one of three projects the city intends to apply for through this program
and consists of applying for renovation of the 2nd and 3rd floors of 120 East Main Street, which is
currently owned by the city. The scope of work includes a code analysis of the building, structural
evaluation, development of a floor plan and proposed elevation view of the exterior of the building,
and a cost estimate for the project in addition to applying for the grant. If the project is not selected
for the grant, the code analysis, floor plan, elevation view, and cost estimate can be used to market
the building to a private developer in the future.
The Illinois Department of Commerce and Economic Opportunity (DCEO) is accepting
applications for the Rebuild Downtowns and Main Streets Grant. This is a new one time grant
program designed to bring investments to revitalize commercial corridors and main street areas
statewide. The program leverages funds from the American Rescue Plan Act to provide grants for
construction, repair and modernization of public infrastructure and amenities to boost jobs,
improve quality of life and stimulate economic activity for areas hit hardest curing COVID-19.
Projects must be located in a commercial center or downtown area and may include, but are not
limited to: roadways, parking and public way improvements, parks and venues or plazas for public
use, sustainability upgrades, structural repairs, and mixed-use or transit-oriented development.
This grant opportunity is intended for infrastructure investment that has a strong and direct
connection with efforts to promote recovery from the COVID-19 health and economic crisis.
Priority will be given to projects that are located in a disproportionately impacted area, an
Opportunity Zone, or a Qualified Census Tract. Projects that advance initiatives that are part of a
regional or local plan will also score higher.
The program is competitive and provides $50 million for projects across Illinois. The minimum
grant size is $250,000 and the maximum grant size is $3 million. There is no match required but
projects score higher if a match is provided. It is proposed for the city to provide a 20% match if
the project is selected for the grant. Even though an estimate is not known until the study is
complete, a ballpark estimate would be $1.25 million, of which a 20% match would be $250,000
which could come from TIF or Economic Development funds. The project is located in a qualified
census tract in addition to being adjacent or nearby many businesses impacted by COVID, which
would make it a strong application for the program. The deadline to submit a project is January
10, 2022. Projects are anticipated to be selected in the summer of 2022 and would be constructed
in 2023 if selected.
21-4119
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: WEC Page 2 of 2
BUDGET IMPACT: The grant application agreement amount of $13,900 would be paid from
the Economic Development Fund (24).
SUPPORTING DOCUMENTS:
1.Agreement with Bruner, Cooper, and Zuck, Inc.
2. Fact sheet for 120 E. Main Street
BRUNER, COOPER & ZUCK, INC.
Engineers, Architects & Land Surveyors
City of Galesburg, Wayne Carl - 2 - November 29, 2021
835 Golden Valley Drive
Bettendorf, IA 52722
563.355.1856
188 E. Simmons Street
Galesburg, IL 61401
309.343.9282
308 N. 3rd Street
Burlington, IA 52601
319.752.9282
www.bczengineering.com
December 2, 2021
Mr. Wayne Carl
City Hall
55 West Tompkins Street
Galesburg, Illinois 61401
Subject: Proposal for Architectural and Engineering Services for Upper Story Apartments
Rebuild Downtowns and Main Streets Capital Grant Program (RDMS)
120 E Main Street
Galesburg, Illinois
Dear Wayne:
Thank you for contacting our firm regarding architectural engineering services required for subject
project. We are certainly interested in this Project, and we are pleased to present this brief proposal
for your consideration.
After discussing this Project with you, we anticipate the following Scope of Work for 120 East
Main Street:
For each location we propose to provide the following:
1. Measure building interior
2. Take pictures inside and out
3. Structural inspection of building
4. Develop Schematic floor plan design
5. Develop Exterior rendering of front of building
6. Conduct code review with city of Galesburg
BRUNER, COOPER & ZUCK, INC.
Engineers, Architects & Land Surveyors
City of Galesburg, Wayne Carl - 2 - December 02, 2021
7. Develop estimate of project design and construction costs
8. Prepare Rebuild Downtowns and Main Streets Capital Grant Program (RDMS) grant
application by January 10, 2022, deadline
Based upon the above outlined Scope of Work, we propose that our total fee for this Project will
not exceed $13,900.00. Our firm is available to begin work on this Project immediately upon City
authorization.
Thank you again for the opportunity to submit this proposal, and please feel free to contact that
undersigned with any questions or comments that you may have.
Sincerely,
BRUNER, COOPER & ZUCK, INC.
Kevan J. Cooper, P.E., P.L.S.
pbb
enc
The undersigned accepts this proposal and our Terms and Conditions attached hereto:
Proposal and Terms & Conditions accepted this day of , 2021
Signature:
Print:
Bruner, Cooper & Zuck, Inc.
TERMS AND CONDITIONS 2021
1
Standard of Care: Services provided by Bruner, Cooper & Zuck, Inc. (BCZ) under this Agreement will be performed in a manner consistent with the human degree of
care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances in this geographic area.
Additional Services: When additional services beyond the defined scope are requested, an amendment will be prepared by and approved by the Client prior to
commencing work. Additional services shall be performed on a time and material basis at BCZ’s Standard Hourly Rates, or for a negotiated fee.
Responsibilities of the Client: The Client shall be required to provide full information regarding the requirements for this project and shall designate a representative
authorized to act on its behalf with respect to the Project. All communication and authorization shall be by or through this representative. The Client shall examine
documents prepared by BCZ and shall render decisions related to the project promptly, to avoid unreasonable delay in the performance of services. If the Client
becomes aware of any fault or defect in BCZ’s services or non-conformance with the agreed to Scope of Services, the Client will provide prompt notice to BCZ. The
Client will provide access to all areas necessary for completion of this project. Any expense related to notification of landowners or obtaining access rights will be at
the Client’s sole expense unless indicated otherwise under Scope of Services. If BCZ is not given access to areas necessary for completion of this project during
scheduled site visits, BCZ will inform the client of difficulties in accessing the property and will invoice the Client for repeat visits as an additional service.
Engagement of Sub consultants: BCZ may engage the services of sub consultants when, in BCZ’s sole opinion, it is appropriate to do so to complete the required
Scope of Work. These sub consultants may include but are not limited to: Geotechnical, Mechanical or Electrical Engineers, Architects, Landscape Architects, and
testing laboratories.
Billing/Payment: The Client agrees to pay BCZ for all services performed and all costs incurred. Invoices for BCZ’s services shall be submitted either upon completion
of such services or on a monthly basis. Invoices shall be due and payable within 30 days of invoice date. Client shall notify BCZ of any objections to the invoice within
five working days of receipt. Payment of any invoice indicates Client’s acceptance of this Agreement and satisfaction with BCZ’s services. Payment of invoices is in
no case subject to unilateral discounting, back-charges, or set-offs by the Client, and payment for services rendered is due regardless of suspension or termination of
this Agreement by either party. A finance charge (late fee), computed by a single periodic rate of 1.5% per month which is an annual percentage rate of 18%, will be
added to the total account balance for accounts over 30 days old. The minimum finance charge is $5.00. In the event, any portion of an account remains unpaid 120
days after the billing, BCZ may institute collection action. If BCZ is successful in collection proceedings, the Client agrees to pay the fee due, plus interest, as well as
all costs of collection, and BCZ’s reasonable attorney’s fees. In no case will with Client postpone, withhold or make payment contingent upon the construction,
completion or success of the project or upon receipt by the Client of offsetting reimbursement or credit from other parties, firms, agencies, or individuals.
Indemnifications: The Client shall, to the fullest extent permitted by law, indemnify and hold harmless BCZ, its officers, directors, employees, agents and consultants
from and against all damage, liability and cost, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance of
the services under this agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct of BCZ.
Limitation of Liability: It is agreed that BCZ’s liability for this project for negligent acts, errors, or omissions, and all claims, losses, cost, damages, cost of defense,
expenses from any cause, including Client, Contractors, and Attorney fees, is limited to fees collected or $50,000, whichever is greater. In addition, BCZ assumes no
responsibility for the existence, discharge of or exposure to any hazardous, toxic, or infectious materials, and assumes no responsibility for the removal or other services.
Therefore, except in claims arising from the negligent acts and errors of BCZ, the client agrees to hold harmless and indemnify BCZ from all claims or damages arising
from or alleged to arise from such existence, discharge, or exposure.
Information Provided by Others: The Client shall furnish, at the Client’s expense, all information, requirements, reports, data, surveys and instructions required by
this Agreement. BCZ may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy
and completeness thereof. BCZ shall not be held responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by
the Client and/or the Client’s consultants and contractors.
Certification, Guarantees and Warranties: BCZ shall not be required to execute any document that would result in the Engineer certifying, guaranteeing or warranting
the existence of any conditions. Engineer’s findings, interpretations, opinions, and recommendations are probabilities based on Engineer’s professional judgment of
site conditions as discernible from the limited, and often indirect, information provided by others, information available to Engineer at the time the work was performed,
or information observed or developed by Engineer using the methods specified in the scope of work. Engineer does not warrant the accuracy, completeness, or validity
of information and independent opinions, conclusions, and recommendations provided or developed by others, nor does Engineer assume any responsibility for
documenting or reporting conditions detectable with methods or techniques not specified in the scope of work.
Dispute Resolution: Any claims or disputes between the Client and BCZ arising out of the services to be provided by BCZ or out of this Agreement shall be submitted
to non-binding mediation. The Client and BCZ agree to include a similar mediation agreement with all contractors, sub consultants, subcontractors, suppliers and
fabricators, providing for mediations as the primary method of dispute resolution among all parties. The laws of the State of Illinois will govern the validity of this
Agreement, its interpretation and performance. Any litigation arising in any way from this Agreement shall be brought in the courts of that State.
Means and Methods: BCZ shall not be responsible for, nor have controls over or charge of, construction means, methods, sequence, techniques, or procedures, or
for any health or safety precautions required by any regulatory agencies in connection with the project. In cases where a General Contractor is present on a project,
the Client agrees that the General Contractor will be solely responsible for jobsite safety and warrants that this intent shall be carried out in the Client’s contract with
the general Contractor. The Client also agrees that the Client, BCZ and sub consultants of BCZ will be indemnified by the General Contractor and will be made
additional insureds under the General Contractor’s policies of General Liability Insurance.
Construction Observation: If required under Scope of Services, BCZ shall visit the construction site at intervals appropriate to the stage of construction, or as
otherwise agreed to in writing by the Client and BCZ, in order to observe the progress and quality of the work completed by the Contractor. Such visits and observation
are not intended to be an exhaustive check or detailed inspection of the Contractor’s work but rather to allow BCZ, as an experienced professional firm, to become
generally familiar with the work in progress and to determine, in general, if the project is proceeding in accordance with contract documents. Based upon this
observation, BCZ will inform the Client about the progress of the work and will attempt to guard the Client against obvious non-compliance with project specifications.
When BCZ does not provide construction observation services, it is agreed that the professional services of BCZ do not extend to or include the review or site observation
of the Contractor’s work, performance, or pay request approval. During construction, the Client assumes the role of the Engineer and will hold harmless BCZ for the
Contractor’s performance or the failure of the Contractor’s work to conform to the design intent and the contract documents.
Adjustments, Changes or Additions: It is understood that adjustments, changes, or additions may be necessary during construction. A contingency fund will be
maintained until construction is completed to pay for field changes, adjustments, or increased scope items. All change order amounts requested by Contractors
constructing BCZ-designed systems shall be submitted to BCZ for review prior to being approved by contract holder. BCZ will not approve amounts requested that are
above a normal bid amount for the work involved. In no case, will costs be assessed to BCZ at the discretion of the Contractor, the Client, or the Owner without prior
agreement and approval of BCZ. BCZ shall not be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project.
Integrity of Work Products: In the event the Client, the client’s contractors or subcontractors, or anyone for whom the Client is legally liable makes, orders, or permits
to be made any changes to reports, plans, specifications, or construction documents prepared by BCZ without obtaining BCZ’s prior written consent, the Client shall
assume full responsibility for the results of such changes. Therefore, the Client agrees to assume sole responsibility and waive any and all potential claims against
BCZ and to release BCZ from any liability arising directly or indirectly from such changes.
Bruner, Cooper & Zuck, Inc.
TERMS AND CONDITIONS 2021
2
If required under Scope of Services, BCZ will compile and deliver to the Client a reproducible set of Record Documents based upon the marked-up drawings, addenda,
change orders and other data furnished by the Contractor. These record Documents will show significant changes made during construction. Because Record
Documents are based upon unverified information provided by other parties, BCZ cannot warrant the accuracy of these changes.
Suspension of Services: If the Client fails to make payments when due or is otherwise in breach of this Agreement, BCZ may terminate this agreement, or suspend
performance of services upon seven (7) calendar day’s notice to the Client. BCZ shall have no liability whatsoever to the Client for any costs or damages as a result
of such suspension caused by the Client’s breach of contract. Upon payment in full by the Client, BCZ shall resume services under this Agreement, and the time
schedule and compensation shall be equitably adjusted to compensate for the period of suspensions plus any other reasonable time and expense necessary for BCZ
to resume performance.
Termination and Acceptance: Either party may terminate this Agreement upon giving the other party not less than seven (7) days calendar notice for any of the
following reasons: a) Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party, b)
Assignment of this Agreement or transfer of the project by either party to any entity without the prior written consent of the other party, c) suspension of the project or
BCZ’s services by the Client for more than 90 days, consecutive or in the aggregate, d) material changes in the conditions under which this Agreement was entered
into, the Scope of Services or the nature of the Project, and the failure of the parties to reach agreement on the compensation and schedule required for the performance
of such changes. In the event of termination of this Agreement, the Client will, within fifteen (15) calendar days of termination, pay BCZ for all services rendered plus
reimbursable costs incurred by BCZ up to the date of termination.
Client may accept Engineers’ Proposal either by signature, oral assent, authorizing services, and any of these modes of acceptance shall be deemed to incorporate
this proposal and Terms and Conditions into the contract between the parties thereby formed.
Promotional Items: Project signs displayed at construction sites affected by this Agreement shall include Bruner, Cooper & Zuck, Inc., Civil Engineers and Land
Surveyors. Articles for publication regarding this project shall acknowledge Bruner, Cooper & Zuck, Inc. as the Civil, Architect, Structural Engineer and/or Land Surveyor,
as applicable. Bruner, Cooper & Zuck, Inc. reserves the right to publish photos regarding this project for marketing purposes as well as through social media.
g:\office\terms & conditions\terms and conditions 2021.doc
Bruner, Cooper & Zuck, Inc.
TERMS AND CONDITIONS 2021
3
2021 ENGINEERING, ARCHITECTURAL AND LAND SURVEYING FEES
HOURLY BILLING RATES
Engineering, Architect and Land Surveying
DIRECT COSTS
Direct costs are in addition to hourly billing rates and may
include but are not limited to the following:
Principal $130.00 - $170.00 Robotics Survey Equipment $ 35.00 / Hour
Senior Engineer $ 100.00 - $155.00 GPS Survey Equipment $ 35.00 / Hour
Project Engineer $ 85.00 - $135.00 Survey Supplies (Hubs, Lathe, Mag Nails, etc.) $ Varies / Item
Project Architect $ 80.00 - $135.00 Survey Marker $ 25.00 / Each
Design Engineer $ 75.00 - $110.00 Concrete Survey Monument $ 20.00 / Each
Project Manager $ 80.00 - $125.00 Iron Rod – Rebar $ 4.50 / Each
Senior Land Surveyor $ 90.00 - $170.00 Tower Climbing $ 125.00 / Day
Survey Crew Chief $ 65.00 - $110.00 Copies (In-House) 24” x 36” $ 4.00 / Each
Survey Technician III $ 65.00 - $110.00 Copies (in-House) 18” x 24” $ 3.00 / Each
Survey Technician II $ 45.00 - $ 65.00 Copies (In-House) 11” x 17” $ 1.00 / Each
Survey Technician I $ 35.00 - $ 55.00 Copies (In-House) 8.5” x 11” $ .50 / Each
Engineering Technician IV $ 80.00 - $115.00 Overnight Stay $Varies / Night
Engineering Technician III $ 65.00 - $ 85.00 Per Diem $ 40.00 / Day
Engineering Technician II $ 50.00 - $ 75.00 Traffic Counters (Per Lane) $500/48 Hr. Test
Engineering Technician I $ 30.00 - $ 50.00 Mileage (Standard IRS Rate - 2020) $ 0.56/Mile
Senior Architectural Technician $ 70.00 - $ 95.00 Sub Consultant Services Cost + 10%
Architectural Technician $ 50.00 - $ 75.00 Other Direct Costs Cost
Construction Observer $ 50.00 - $105.00
Senior Construction Observer $ 85.00 - $140.00
Senior Environmental Specialist $ 90.00 - $130.00
Office Manager $ 60.00 - $100.00
Controller $ 60.00 - $100.00
Administrative Assistant $ 35.00 - $ 65.00
1-Man Survey Crew $12500
2-Man Survey Crew $155.00
2021 MATERIAL TESTING FEES
SOIL AND AGGREGATE *CONCRETE – Unconfined Compression Tests
Standard Proctor Tests
AASHTO T99-04 or ASTM D $170.00 / Each Cylinders Molded by BCZ (ASTM C39) $18.00 / Each
Nuclear Density Gauge $ 11.00 / Test + Hourly Rate Cylinders Molded by others (ASTM C39) $20.00 / Each
Penetrometer Test & Report $500.00 (minimum) 6” x 12” Concrete Cylinder Molds $ 2.50 / Each
Particle Size Distribution
Gradation; ASTM D6913 $ 80.00 / Each Cylinders held but not tested $10.00 / Each
Washed Size Distribution
Gradation; ASTM D6913 $140.00 / Each 2” Cubes (ASTM C109) $14.00 / Each
188 E. Simmons Street
Galesburg, IL 61401
309.343.9282
308 N. 3rd Street
Burlington, IA 52601
319.752.9282
835 Golden Valley Drive
Bettendorf, IA 52722
563.355.1856
Grout Prisms 9(ASTM C1019) $24.00 / Each
Flexural Strength Tests / Third Point Loading
ASTM C78 $34.00 / Each
Preparation of Concrete Cylinders Hourly Rate
Slump, Air Content, Temperature Hourly Rate
Sub Consultant Services Cost + 10%
*Higher rates may apply when additional services are required.
www.bczengineering.com
Address:
120 Main St
Property and Area Description:
Located adjacent to city owned Park Plaza and near public parking
Lot E. Within walking distance of 3 City public transit routes.
Utilities:
Electric Distribution: Ameren IP
Natural Gas Distribution: Ameren IP
Water: City of Galesburg
Sewer: Galesburg Sanitary District
Telecommunication Service: CenturyLink, Comcast Communications
Date Entered:10/19/2021
Building Details:
Zoning:B-3 Central Business
Parking Spaces:2, potential for lot east of bldg
Available (sq ft):5,040 per floor
Land with Buildings (Acres):.112
Year Built:1896
Number of Stories:3 + full basement
Ceiling Peak (ft):basement 7', 1st 15'9", 2nd 11', 3rd 11 1/2'
Construction Type:3B Noncombustible/Combustible Unprotected
Sprinkler System:None
Owner Name:City of Galesburg
Organization:
Address:55 W Tompkins St
Phone:309/345-3637
Fax:
Email:
Broker:
Organization:
Phone:
Email:
Contacts:
E
Galesburg IL 61401
CSZ:Galesburg, IL 61401
PIN:9915226023
Primary Building Use Vacant
Secondary Building Use:
Former Use:
Geographic Boundaries (within):
Enterprise Zone:YES
National Historic District:YES
Special Service Area:YES
TIF I:No
TIF II:No
TIF III:No
TIF IV:YES
TIF V:No
Downtown Strategic Plan:YES
In 2020 city installed new membrane roof, did masonry & structural repairs to the east wall from floor line of the 3rd level up through
parapet. There is some asbestos in basement on piping & floor tile and first floor tile.
Additional Comments:
Within 100 year floodplain:No
Cell:
Broker Cell:
CITY OF GALESBURG
Community Development Department
Operating Under Council – Manager Government Since 1957
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: WEC Page 1 of 2
CITY OF GALESBURG
COUNCIL LETTER
DECEMBER 6, 2021
AGENDA ITEM: Agreement with Bruner, Cooper, and Zuck, Inc. to prepare a grant application
for the State of Illinois Rebuild Downtowns and Main Streets Grant for the National Railroad Hall
of Fame (NRHOF) Project.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works and City
Engineer recommend approval of an agreement with Bruner, Cooper, and Zuck, Inc. to prepare a
grant application in an amount not to exceed $5,000.
BACKGROUND: This is one of three projects the city intends to apply for through this program
and consists of applying for construction of a new building south of the Amtrak Station to house
the NRHOF. The City will be applying on behalf of the NRHOF for a $2.5 million grant from the
program. Since the NRHOF is not a governmental entity a 50% match is required for the program
which is proposed to be paid by the foundation.
The Illinois Department of Commerce and Economic Opportunity (DCEO) is accepting
applications for the Rebuild Downtowns and Main Streets Grant. This is a new one time grant
program designed to bring investments to revitalize commercial corridors and main street areas
statewide. The program leverages funds from the American Rescue Plan Act to provide grants for
construction, repair and modernization of public infrastructure and amenities to boost jobs,
improve quality of life and stimulate economic activity for areas hit hardest curing COVID-19.
Projects must be located in a commercial center or downtown area and may include, but are not
limited to: roadways, parking and public way improvements, parks and venues or plazas for public
use, sustainability upgrades, structural repairs, and mixed-use or transit-oriented development.
This grant opportunity is intended for infrastructure investment that has a strong and direct
connection with efforts to promote recovery from the COVID-19 health and economic crisis.
Priority will be given to projects that are located in a disproportionately impacted area, an
Opportunity Zone, or a Qualified Census Tract. Projects that advance initiatives that are part of a
regional or local plan will also score higher.
The program is competitive and provides $50 million for projects across Illinois. The minimum
grant size is $250,000 and the maximum grant size is $3 million. Since NRHOF is not a
governmental entity there is a 50% match requirement. Based on a staff review of the grant
requirements and consultation with the State Department of Economic Opportunity (DCEO), and
Bruner, Cooper, and Zuck, Inc., it is proposed to apply for construction of a new building south of
the Amtrack Station to house the NRHOF. The project is located in a qualified census tract in
addition to being adjacent or nearby many businesses impacted by COVID, which would make it
a strong application for the program. The estimated cost of the project would be $5 million with a
proposed 50% local match from the NRHOF. The deadline to submit a project is January 10, 2022.
Projects are anticipated to be selected in the summer of 2022 and would be constructed in 2023 if
selected.
21-4120
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: WEC Page 2 of 2
BUDGET IMPACT: The grant application agreement amount of $5,000 would be paid from the
Economic Development Fund (24).
SUPPORTING DOCUMENTS:
1.Agreement with Bruner, Cooper, and Zuck, Inc.
2. NRHOF Concept Renderings
835 Golden Valley Drive
Bettendorf, IA 52722
563.355.1856
188 E. Simmons Street
Galesburg, IL 61401
309.343.9282
308 N. 3rd Street
Burlington, IA 52601
319.752.9282
www.bczengineering.com
November 29, 2021
Mr. Wayne Carl
City Hall
55 West Tompkins Street
Galesburg, Illinois 61401
Subject: Proposal for Grant Application Services for National Railroad Hall of Fame
(NRRHOF) to be located South of existing Galesburg Depot
Rebuild Downtowns and Main Streets Capital Grant Program (RDMS)
Galesburg, Illinois
Dear Wayne:
Thank you for contacting our firm regarding services required for subject project. We are certainly
interested in this Project, and we are pleased to present this brief proposal for your consideration.
After discussing this Project with you, we anticipate the following Scope of Work for the new
NRRHOF to be located southwest of the current Galesburg train depot:
1. Prepare Rebuild Downtowns and Main Streets Capital Grant Program (RDMS) grant
application by January 10, 2022, deadline.
Our proposal is contingent on the NRRHOF providing our firm with schematic architectural
drawings and an estimate of project cost.
Based upon the above outlined Scope of Work, we propose that our total fee for this Project will
not exceed $5,000. Our firm is available to begin work on this Project immediately upon City
authorization.
Thank you again for the opportunity to submit this proposal, and please feel free to contact that
undersigned with any questions or comments that you may have.
BRUNER, COOPER & ZUCK, INC.
Engineers, Architects & Land Surveyors
City of Galesburg, Wayne Carl - 2 - November 29, 2021
Thank you again for the opportunity to submit this proposal, and please feel free to contact that
undersigned with any questions or comments that you may have.
Sincerely,
BRUNER, COOPER & ZUCK, INC.
Kevan J. Cooper, P.E., P.L.S.
pbb
enc
The undersigned accepts this proposal and our Terms and Conditions attached hereto:
Proposal and Terms & Conditions accepted this day of , 2021
Signature:
Print:
Bruner, Cooper & Zuck, Inc.
TERMS AND CONDITIONS 2021
1
Standard of Care: Services provided by Bruner, Cooper & Zuck, Inc. (BCZ) under this Agreement will be performed in a manner consistent with the human degree of
care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances in this geographic area.
Additional Services: When additional services beyond the defined scope are requested, an amendment will be prepared by and approved by the Client prior to
commencing work. Additional services shall be performed on a time and material basis at BCZ’s Standard Hourly Rates, or for a negotiated fee.
Responsibilities of the Client: The Client shall be required to provide full information regarding the requirements for this project and shall designate a representative
authorized to act on its behalf with respect to the Project. All communication and authorization shall be by or through this representative. The Client shall examine
documents prepared by BCZ and shall render decisions related to the project promptly, to avoid unreasonable delay in the performance of services. If the Client
becomes aware of any fault or defect in BCZ’s services or non-conformance with the agreed to Scope of Services, the Client will provide prompt notice to BCZ. The
Client will provide access to all areas necessary for completion of this project. Any expense related to notification of landowners or obtaining access rights will be at
the Client’s sole expense unless indicated otherwise under Scope of Services. If BCZ is not given access to areas necessary for completion of this project during
scheduled site visits, BCZ will inform the client of difficulties in accessing the property and will invoice the Client for repeat visits as an additional service.
Engagement of Sub consultants: BCZ may engage the services of sub consultants when, in BCZ’s sole opinion, it is appropriate to do so to complete the required
Scope of Work. These sub consultants may include but are not limited to: Geotechnical, Mechanical or Electrical Engineers, Architects, Landscape Architects, and
testing laboratories.
Billing/Payment: The Client agrees to pay BCZ for all services performed and all costs incurred. Invoices for BCZ’s services shall be submitted either upon completion
of such services or on a monthly basis. Invoices shall be due and payable within 30 days of invoice date. Client shall notify BCZ of any objections to the invoice within
five working days of receipt. Payment of any invoice indicates Client’s acceptance of this Agreement and satisfaction with BCZ’s services. Payment of invoices is in
no case subject to unilateral discounting, back-charges, or set-offs by the Client, and payment for services rendered is due regardless of suspension or termination of
this Agreement by either party. A finance charge (late fee), computed by a single periodic rate of 1.5% per month which is an annual percentage rate of 18%, will be
added to the total account balance for accounts over 30 days old. The minimum finance charge is $5.00. In the event, any portion of an account remains unpaid 120
days after the billing, BCZ may institute collection action. If BCZ is successful in collection proceedings, the Client agrees to pay the fee due, plus interest, as well as
all costs of collection, and BCZ’s reasonable attorney’s fees. In no case will with Client postpone, withhold or make payment contingent upon the construction,
completion or success of the project or upon receipt by the Client of offsetting reimbursement or credit from other parties, firms, agencies, or individuals.
Indemnifications: The Client shall, to the fullest extent permitted by law, indemnify and hold harmless BCZ, its officers, directors, employees, agents and consultants
from and against all damage, liability and cost, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance of
the services under this agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct of BCZ.
Limitation of Liability: It is agreed that BCZ’s liability for this project for negligent acts, errors, or omissions, and all claims, losses, cost, damages, cost of defense,
expenses from any cause, including Client, Contractors, and Attorney fees, is limited to fees collected or $50,000, whichever is greater. In addition, BCZ assumes no
responsibility for the existence, discharge of or exposure to any hazardous, toxic, or infectious materials, and assumes no responsibility for the removal or other services.
Therefore, except in claims arising from the negligent acts and errors of BCZ, the client agrees to hold harmless and indemnify BCZ from all claims or damages arising
from or alleged to arise from such existence, discharge, or exposure.
Information Provided by Others: The Client shall furnish, at the Client’s expense, all information, requirements, reports, data, surveys and instructions required by
this Agreement. BCZ may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy
and completeness thereof. BCZ shall not be held responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by
the Client and/or the Client’s consultants and contractors.
Certification, Guarantees and Warranties: BCZ shall not be required to execute any document that would result in the Engineer certifying, guaranteeing or warranting
the existence of any conditions. Engineer’s findings, interpretations, opinions, and recommendations are probabilities based on Engineer’s professional judgment of
site conditions as discernible from the limited, and often indirect, information provided by others, information available to Engineer at the time the work was performed,
or information observed or developed by Engineer using the methods specified in the scope of work. Engineer does not warrant the accuracy, completeness, or validity
of information and independent opinions, conclusions, and recommendations provided or developed by others, nor does Engineer assume any responsibility for
documenting or reporting conditions detectable with methods or techniques not specified in the scope of work.
Dispute Resolution: Any claims or disputes between the Client and BCZ arising out of the services to be provided by BCZ or out of this Agreement shall be submitted
to non-binding mediation. The Client and BCZ agree to include a similar mediation agreement with all contractors, sub consultants, subcontractors, suppliers and
fabricators, providing for mediations as the primary method of dispute resolution among all parties. The laws of the State of Illinois will govern the validity of this
Agreement, its interpretation and performance. Any litigation arising in any way from this Agreement shall be brought in the courts of that State.
Means and Methods: BCZ shall not be responsible for, nor have controls over or charge of, construction means, methods, sequence, techniques, or procedures, or
for any health or safety precautions required by any regulatory agencies in connection with the project. In cases where a General Contractor is present on a project,
the Client agrees that the General Contractor will be solely responsible for jobsite safety and warrants that this intent shall be carried out in the Client’s contract with
the general Contractor. The Client also agrees that the Client, BCZ and sub consultants of BCZ will be indemnified by the General Contractor and will be made
additional insureds under the General Contractor’s policies of General Liability Insurance.
Construction Observation: If required under Scope of Services, BCZ shall visit the construction site at intervals appropriate to the stage of construction, or as
otherwise agreed to in writing by the Client and BCZ, in order to observe the progress and quality of the work completed by the Contractor. Such visits and observation
are not intended to be an exhaustive check or detailed inspection of the Contractor’s work but rather to allow BCZ, as an experienced professional firm, to become
generally familiar with the work in progress and to determine, in general, if the project is proceeding in accordance with contract documents. Based upon this
observation, BCZ will inform the Client about the progress of the work and will attempt to guard the Client against obvious non-compliance with project specifications.
When BCZ does not provide construction observation services, it is agreed that the professional services of BCZ do not extend to or include the review or site observation
of the Contractor’s work, performance, or pay request approval. During construction, the Client assumes the role of the Engineer and will hold harmless BCZ for the
Contractor’s performance or the failure of the Contractor’s work to conform to the design intent and the contract documents.
Adjustments, Changes or Additions: It is understood that adjustments, changes, or additions may be necessary during construction. A contingency fund will be
maintained until construction is completed to pay for field changes, adjustments, or increased scope items. All change order amounts requested by Contractors
constructing BCZ-designed systems shall be submitted to BCZ for review prior to being approved by contract holder. BCZ will not approve amounts requested that are
above a normal bid amount for the work involved. In no case, will costs be assessed to BCZ at the discretion of the Contractor, the Client, or the Owner without prior
agreement and approval of BCZ. BCZ shall not be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project.
Integrity of Work Products: In the event the Client, the client’s contractors or subcontractors, or anyone for whom the Client is legally liable makes, orders, or permits
to be made any changes to reports, plans, specifications, or construction documents prepared by BCZ without obtaining BCZ’s prior written consent, the Client shall
assume full responsibility for the results of such changes. Therefore, the Client agrees to assume sole responsibility and waive any and all potential claims against
BCZ and to release BCZ from any liability arising directly or indirectly from such changes.
Bruner, Cooper & Zuck, Inc.
TERMS AND CONDITIONS 2021
2
If required under Scope of Services, BCZ will compile and deliver to the Client a reproducible set of Record Documents based upon the marked-up drawings, addenda,
change orders and other data furnished by the Contractor. These record Documents will show significant changes made during construction. Because Record
Documents are based upon unverified information provided by other parties, BCZ cannot warrant the accuracy of these changes.
Suspension of Services: If the Client fails to make payments when due or is otherwise in breach of this Agreement, BCZ may terminate this agreement, or suspend
performance of services upon seven (7) calendar day’s notice to the Client. BCZ shall have no liability whatsoever to the Client for any costs or damages as a result
of such suspension caused by the Client’s breach of contract. Upon payment in full by the Client, BCZ shall resume services under this Agreement, and the time
schedule and compensation shall be equitably adjusted to compensate for the period of suspensions plus any other reasonable time and expense necessary for BCZ
to resume performance.
Termination and Acceptance: Either party may terminate this Agreement upon giving the other party not less than seven (7) days calendar notice for any of the
following reasons: a) Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party, b)
Assignment of this Agreement or transfer of the project by either party to any entity without the prior written consent of the other party, c) suspension of the project or
BCZ’s services by the Client for more than 90 days, consecutive or in the aggregate, d) material changes in the conditions under which this Agreement was entered
into, the Scope of Services or the nature of the Project, and the failure of the parties to reach agreement on the compensation and schedule required for the performance
of such changes. In the event of termination of this Agreement, the Client will, within fifteen (15) calendar days of termination, pay BCZ for all services rendered plus
reimbursable costs incurred by BCZ up to the date of termination.
Client may accept Engineers’ Proposal either by signature, oral assent, authorizing services, and any of these modes of acceptance shall be deemed to incorporate
this proposal and Terms and Conditions into the contract between the parties thereby formed.
Promotional Items: Project signs displayed at construction sites affected by this Agreement shall include Bruner, Cooper & Zuck, Inc., Civil Engineers and Land
Surveyors. Articles for publication regarding this project shall acknowledge Bruner, Cooper & Zuck, Inc. as the Civil, Architect, Structural Engineer and/or Land Surveyor,
as applicable. Bruner, Cooper & Zuck, Inc. reserves the right to publish photos regarding this project for marketing purposes as well as through social media.
g:\office\terms & conditions\terms and conditions 2021.doc
Bruner, Cooper & Zuck, Inc.
TERMS AND CONDITIONS 2021
3
2021 ENGINEERING, ARCHITECTURAL AND LAND SURVEYING FEES
HOURLY BILLING RATES
Engineering, Architect and Land Surveying
DIRECT COSTS
Direct costs are in addition to hourly billing rates and may
include but are not limited to the following:
Principal $130.00 - $170.00 Robotics Survey Equipment $ 35.00 / Hour
Senior Engineer $ 100.00 - $155.00 GPS Survey Equipment $ 35.00 / Hour
Project Engineer $ 85.00 - $135.00 Survey Supplies (Hubs, Lathe, Mag Nails, etc.) $ Varies / Item
Project Architect $ 80.00 - $135.00 Survey Marker $ 25.00 / Each
Design Engineer $ 75.00 - $110.00 Concrete Survey Monument $ 20.00 / Each
Project Manager $ 80.00 - $125.00 Iron Rod – Rebar $ 4.50 / Each
Senior Land Surveyor $ 90.00 - $170.00 Tower Climbing $ 125.00 / Day
Survey Crew Chief $ 65.00 - $110.00 Copies (In-House) 24” x 36” $ 4.00 / Each
Survey Technician III $ 65.00 - $110.00 Copies (in-House) 18” x 24” $ 3.00 / Each
Survey Technician II $ 45.00 - $ 65.00 Copies (In-House) 11” x 17” $ 1.00 / Each
Survey Technician I $ 35.00 - $ 55.00 Copies (In-House) 8.5” x 11” $ .50 / Each
Engineering Technician IV $ 80.00 - $115.00 Overnight Stay $Varies / Night
Engineering Technician III $ 65.00 - $ 85.00 Per Diem $ 40.00 / Day
Engineering Technician II $ 50.00 - $ 75.00 Traffic Counters (Per Lane) $500/48 Hr. Test
Engineering Technician I $ 30.00 - $ 50.00 Mileage (Standard IRS Rate - 2020) $ 0.56/Mile
Senior Architectural Technician $ 70.00 - $ 95.00 Sub Consultant Services Cost + 10%
Architectural Technician $ 50.00 - $ 75.00 Other Direct Costs Cost
Construction Observer $ 50.00 - $105.00
Senior Construction Observer $ 85.00 - $140.00
Senior Environmental Specialist $ 90.00 - $130.00
Office Manager $ 60.00 - $100.00
Controller $ 60.00 - $100.00
Administrative Assistant $ 35.00 - $ 65.00
1-Man Survey Crew $12500
2-Man Survey Crew $155.00
2021 MATERIAL TESTING FEES
SOIL AND AGGREGATE *CONCRETE – Unconfined Compression Tests
Standard Proctor Tests
AASHTO T99-04 or ASTM D $170.00 / Each Cylinders Molded by BCZ (ASTM C39) $18.00 / Each
Nuclear Density Gauge $ 11.00 / Test + Hourly Rate Cylinders Molded by others (ASTM C39) $20.00 / Each
Penetrometer Test & Report $500.00 (minimum) 6” x 12” Concrete Cylinder Molds $ 2.50 / Each
Particle Size Distribution
Gradation; ASTM D6913 $ 80.00 / Each Cylinders held but not tested $10.00 / Each
Washed Size Distribution
Gradation; ASTM D6913 $140.00 / Each 2” Cubes (ASTM C109) $14.00 / Each
188 E. Simmons Street
Galesburg, IL 61401
309.343.9282
308 N. 3rd Street
Burlington, IA 52601
319.752.9282
835 Golden Valley Drive
Bettendorf, IA 52722
563.355.1856
Grout Prisms 9(ASTM C1019) $24.00 / Each
Flexural Strength Tests / Third Point Loading
ASTM C78 $34.00 / Each
Preparation of Concrete Cylinders Hourly Rate
Slump, Air Content, Temperature Hourly Rate
Sub Consultant Services Cost + 10%
*Higher rates may apply when additional services are required.
www.bczengineering.com
of
2
“When guests leave this place,
they should say,
‘I like railroads.
They’re part of my future.’”
Michael R. Haverty, Chairman (retired)
Kansas City Southern Railway
3
Architectural Design
The Engines of Freedom visitor attraction anchors the cultural district.
The building’s design offers guests generous views of triple-track
freight and passenger traffic just outside the window.
4
Central Station
Central Station is an energizing space filled with the sights and sounds
of trains to immerse the visitor in the world of modern railroading.
5
Central Station
Kinetic images swirling across
the ceiling captivate visitors
with a variety of trains
thundering through the
beautiful American landscape.
6
Wall of Fame
At the touch of a finger, these animated portraits enlarge and come alive to
tell the stories of the men and women who made some of the greatest
contributions to American railroading—the inductees of the National
Railroad Hall of Fame.
7
Railroad Timeline
A graphic timeline encircling the walls of Central Station orients visitors to
the seminal moments in American railroad story.
8
Spirit of the Railroaders
The Spirit of The Railroaders is a legacy of vision, ingenuity and courage.
In this gallery, guests discover how that spirit lives on in the industry to-
day.
9
Family of Railroaders
The Family of Railroaders
story tree invites visitors to
meet the men and women
behind the trains. Guests
select a portrait from the
interactive kiosk to hear a
personal story of life on the
railroads.
10
Train Viewing Gallery
Young and old alike will want to linger in this space. The train viewing
gallery combines the best of interactive, immersive system maps with the
excitement of live freight and passenger traffic right outside the window.
11
Interactive System Maps
Interactive media
screens surround the
train viewing area,
reminding visitors that
passing trains are part
of an expansive national
network delivering the
commodities and con-
sumer goods they rely
on every day.
12
Flexible Exhibition Gallery
The Flexible Exhibition Gallery entices guests to return again and again to
enjoy a variety of special exhibits and touring shows.
13
Retail
As guests leave the
facility, they can
choose from a variety
of carefully selected
items to remind them
of their remarkable
journey into the world
of American railroad-
ing.
14
Julie King, Executive Director
311 East Main Street, Suite 513
Galesburg, Illinois 61401
309.345.4634 Office
309.368.7842 Mobile Architectural
Design
Exhibit
Design
National Railroad Hall of Fame
ORDINANCE NO.
An ordinance levying taxes for all town purposes for the Town of the City of Galesburg,
Knox County, Illinois, for the tax year 2021, collectable in 2022.
BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg
Township, Knox County, Illinois.
SECTION 1: That the sum of Five Hundred Thirty One Thousand Dollars ($531,000)
are hereby levied upon all property subject to taxation within the Townships that property is
assessed and equalized, in order to meet and defray all necessary expenses and liabilities of the
Township as required by statute or voted by the people in accordance with the law, for such
purposes as:
Town Fund General Assistance Fund
IMRF Fund Social Security & Medicare Fund
Liability Fund Audit Fund
SECTION 2: That levied for each object and purpose shall be as follows:
Amount
Levied
GENERAL TOWN FUND
ADMINISTRATION
Personnel $92,000
Contractual Services $2,000
Commodities $2,000
Other Expenditures $2,000
TOTAL ADMINISTRATION:$98,000
ASSESSOR
Personnel $166,000
Contractual Services $4,000
Commodities $7,000
Capital Outlay $6,000
Other Expenditures $4,000
TOTAL ASSESSOR:$187,000
TOTAL GENERAL TOWN FUND:$285,000
AUDIT FUND
Contractual Services $7,000
21-9026
TOTAL AUDIT FUND:$7,000
INSURANCE FUND
Personnel $0
Contractual Services $8,000
TOTAL INSURANCE FUND:$8,000
ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF)
Personnel $34,0000
TOTAL IMRF FUND:$34,000
SOCIAL SECURITY FUND
Personnel $34,000
TOTAL SOCIAL SECURITY FUND:$34,000
GENERAL ASSISTANCE FUND
ADMINISTRATION
Personnel $79,000
Contractual Services $2,000
Commodities $2,000
Other Expenditures
TOTAL ADMINISTRATION:$83,000
HOME RELIEF
Contractual Services $29,000
Commodities $28,000
Other Expenditures $23,000
TOTAL HOME RELIEF:$80,000
TOTAL GENERAL ASSISTANCE FUND:$163,000
TAX LEVY SUMMARY
General Corporate Tax $285,000
Audit Tax $7,000
Insurance Tax $8,000
Illinois Municipal
Retirement Tax $34,000
Social Security Tax $34,000
Public Assistance Tax $163,000
TOTAL TAXES LEVIED:$531,000
SECTION 3: That the Town Clerk shall make and file with the County Clerk of Knox
County, on or before the last Tuesday of December, a duly certified copy of this ordinance.
SECTION 4: That if any section, subdivision, or sentence of this ordinance shall for any
reason be held invalid or unconstitutional, such finding shall not affect the validity of the
remaining portion of this ordinance.
SECTION 5: That this ordinance shall be in full force and effect after its adoption, as
provided by law.
Approved this day of December 2021 by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Christine Eik Winick, Township
Supervisor
ATTEST:
Peter D. Schwartzman, Trustee
Kelli R. Bennewitz, Township Clerk
ORDINANCE NO.
An ordinance appropriating for all town purposes for Township, Knox County, Illinois,
for the fiscal year beginning January 1, 2022, and ending December 31, 2022.
BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg
Township, Knox County, Illinois.
SECTION 1: That the amounts hereinafter set forth, or so much thereof as may be
authorized by law, and as may be needed or deemed necessary to defray all expenses and
liabilities of the Town of the City of Galesburg Township, be and the same are hereby
appropriated for the town purposes of the Town of the City of Galesburg Township, Knox
County, Illinois, as hereinafter specified for the fiscal year beginning January 1, 2022, and
ending December 31, 2022.
SECTION 2: That the following budget containing an estimate of revenues and
expenditures is hereby adopted for the following funds,
Town Fund General Assistance Fund
IMRF Fund Social Security & Medicare Fund
Liability Fund Audit Fund
1.General Town Fund
Beginning Balance 1/1/2022 $507,934.00
Revenues
Property Tax $310,500.00
Replacement Tax $60,000.00
Interest Income $200.00
Total Revenues $370,700.00
Total Funds Available $878,634.00
Expenditures
Administration $173,753.00
Assessor $342,000.00
Total Expenditures $515,753.00
Ending Balance 12/31/2022 $362,881.00
1.11 Administration
21-9027
Personnel
Salaries $116,253.00
Total $116,253.00
Contractual Services
Legal & Professional Service $2,500.00
Travel Expenses - Other $2,000.00
Total $4,500.00
Commodities
Office Supplies/Postage/Publications $3,500.00
Operating Supplies
Total $3,500.00
Other Expenditures
Building - Maintenance $20,000.00
Town Hall $17,000.00
Miscellaneous Expense $500.00
Contingencies $1,000.00
Capital Outlay - Equipment $5,000.00
Maintenance Agreement $4,000.00
Bonds $2,000.00
Total $49,500.00
Total Administration $173,753.00
1-12 Assessor
Personnel
Salaries $218,000.00
Health Insurance $75,000.00
Total $293,000.00
Contractual Services
Maintenance Agreements $6,700.00
Maintenance Service - Vehicle $3,000.00
Travel & Training - Assessor $2,500.00
Travel & Training - Office $5,500.00
Legal & Professional $10,000.00
Total $27,700.00
Commodities
Office Supplies & Postage $6,500.00
Total $6,500.00
Capital Outlay
Equipment $10,000.00
Vehicle
Total $10,000.00
Other Expenditures
Miscellaneous Expense $500.00
Contingencies $4,000.00
Other Post Employment Benefits $300.00
Total $4,800.00
Total Assessor $342,000.00
Total Town Fund $515,753.00
11 Audit Fund
Beginning Balance 1/1/2022 $17,818.97
Revenues:
Property Tax $22,000.00
Interest Income $10.00
Total Revenues $22,010.00
Total Funds Available $39,828.97
Contractual Services
Accounting Service $20,000.00
Office Supplies $0.00
Total Expenditures $20,000.00
Ending Balance 12/31/2022 $19,828.97
12 Liability Fund
Beginning Balance 1/1/2022 $31,191.94
Revenues:
Property Tax $2,500.00
Interest Income $10.00
Total Revenues $2,510.00
Total Funds Available $33,701.94
Expenditures
Unemployment Insurance $600.00
Worker’s Compensation - Town $1,800.00
Worker’s Compensation - General Assistance $300.00
Office Supplies $0.00
Contractual Services
Liability Insurance $5,000.00
General Insurance
Risk Management
Total Expenditures $7,700.00
Ending Balance 12/31/2022 $26,001.94
Illinois Municipal Retirement Fund
Beginning Balance 1/1/2022 $116,000.34
Revenues
Property Tax $34,000.00
Replacement Tax
Interest Income $30.00
Total Revenues:$34,030.00
Total Funds Available $150,030.34
Expenditures
Personnel
Retirement Contribution $34,000.00
Office Supplies $40.00
Total Expenditures $34,040.00
Ending Balance 12/31/2022 $115,990.34
Social Security/Medicare Fund
Beginning Balance 1/1/2022 $74,345.82
Revenues
Property Tax $28,000.00
Replacement Tax
Interest Income $10.00
Total Revenues $28,010.00
Total Funds Available $102,355.82
Expenditures
Personnel
Social Security/Medicare $34,000.00
Office Supplies $0.00
Total Expenditures $34,000.00
Ending Balance 12/31/2022 $68,355.82
General Assistance Fund
Beginning Balance 1/1/2022 $682,811.00
Revenues
Property Tax $134,000.00
Interest Income $150.00
Other Townships $20,000.00
Total Revenues $154,150.00
Total Funds Available $836,961.00
Expenditures
15.11 Administration $153,800.00
15.31 Home Relief $280,000.00
Total Expenditures $433,800.00
Ending Balance 12/31/2022 $403,161.00
15.11 Administration
Personnel
Salaries $115,000.00
Health Insurance $16,000.00
Total Expenditures $131,000.00
Contractual Services
Professional Services - Legal $200.00
Travel Expenses $1,000.00
Bonds $0.00
Total Expenditures $1,200.00
Commodities
Maintenance Supplies-Equipment
Maintenance Agreements $2,000.00
Office Supplies & Postage $3,500.00
Total Expenditures $5,500.00
Capital Outlay
Equipment $10,000.00
Total Expenditures $10,000.00
Other Expenditures
Miscellaneous Expense $1,000.00
Contingencies $5,000.00
Other Post Employment Benefits $100.00
Total Expenditures $6,100.00
Total Administration $153,800.00
15.31 Home Assistance
Contractual Services
Medical and Dental Services $10,000.00
Shelter $83,000.00
Utilities $24,000.00
Funeral & Burial Service $4,000.00
Ambulance $1,500.00
Total Expenditures $122,500.00
Commodities
Food $35,000.00
Personal/Household Needs/Clothing $40,500.00
Client Misc./Insurance/Bus Passes/Laundry $12,000.00
Total Expenditures $87,500.00
Other Expenditures
Assistance Transportation/Misc.$3,000.00
Emergency Assistance - Rent $23,000.00
Emergency Assistance - Utilities $40,000.00
Emergency Assistance - Misc.$4,000.00
$70,000.00
Total Home Relief $280,000.00
Total General Assistance $433,800.00
Section 3: That the amount appropriated for town purposed for the fiscal year beginning
January 1,
2022, and ending December 31, 2022, by fund shall be as follows:
General Town Fund $515,753
Audit Fund $20,000
Liability Fund $7,700
Social Security/Medicare Fund $34,000
Illinois Municipal Retirement Fund (IMRF)$34,040
General Assistance Fund $433,800
Total Appropriations $1,045,293.00
Approved this day of December 2021 by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Christine Eik Winick, Township
Supervisor
ATTEST:
Peter D. Schwartzman, Trustee
Kelli R. Bennewitz, Township Clerk
TOWN OF THE CITY OF GALESBURG
Date: December 6, 2021 Agenda Number: 21-9028
TOWN FUND $1,551.35
GENERAL ASSISTANCE FUND $3,482.25
IMRF FUND
SOCIAL SECURITY/MEDICARE FUND $2,446.07
LIABILITY FUND
AUDIT FUND
TOTAL $7,479.67