The URL can be used to link to this page

Home My WebLink About12202021 City Council Packet extAdministration 55 West Tompkins Street Galesburg, IL 61401 CITY OF GALESBURG Illinois, USA December 20 City Council Agenda __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 2 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers December 20, 2021 Members of the public who would prefer to view Galesburg City Council meetings remotely, can view the council meetings on Comcast channel 7 or stream the meeting live on the City’s website. 5:30 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from December 6, 2021 Consent Agenda #2021-24 21-2040 Resolution Support and providing local match for the Rebuild Downtowns and Main Streets grant for Parking Lot redesign and streetscape project on Simmons Street 21-2041 Resolution Support and providing local match for the Rebuild Downtowns and Main Streets grant for renovation of 120 East Main Street 21-2042 Resolution Support (no City match) for the Rebuild Downtowns and Main Streets grant for the Railroad Hall of Fame 21-2043 Resolution Abating property tax on GO bonds 21-3025 Bid 2022 Liquid Chlorine 21-3026 Bid 2022 Fill Materials 21-4121 Approve Investment Policy 21-4122 Approve Financial Policy 21-5020 Receive Annual calendar of meetings 21-6004 Approve Appointment Memo 21-8023 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 21-1040 Special Ordinance 2021 SSA #1 Property Tax Levy (Final Reading) 21-1041 Ordinance Ordinance for proposed ward and precinct redistricting map (Final Reading) __________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 2 21-2044 Resolution Acquisition of permanent easements for South Street Storm Sewer Project Bids, Petitions and Communications 21-3027 Bid Traffic Signal LED Modules Public Comment City Manager’s Report A. December TAC Report Miscellaneous Business (Agreements, Approvals, Etc.) 21-4123 Approve 2022 Salary Schedule 21-4124 Approve Agreement for evaluation of 465 Mulberry Street for use by the National Railroad Hall of Fame 21-4125 Approve Trailer for walk behind saw Town Business 21-9029 Bills 21-9030 Approve Auditor for the fiscal year ending December 31, 2021 Closing Comments 3 Adjournment Vision Statement “The City of Galesburg will be a dynamic community featuring a full range of public amenities to serve a diverse citizenry. The City Council will play a pro-active role in providing leadership to its citizens, neighborhoods, and other public bodies and enact policies which ensure the existence of a broad based economy.” CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 4 CITY COUNCIL MEETING City Manager’s Report December 20, 2021 CONSENT AGENDA #2021-24 Item 21-2040 Rebuild Downtowns & Main Streets Grant – Parking Lot Redesign Staff recommends approval of a resolution of support and commitment for the State of Illinois Rebuild Downtowns and Main Streets Capital Grant for proposed improvements in Parking Lot H (located at 235 E. Simmons Street) and Simmons Street between Prairie Street and Kellogg Street. If the project is selected for the grant, the estimated total project cost, including engineering and construction, is $2 million, with the grant funded portion being $1,600,000 (80%) and the City’s share being $400,000 (20%). As part of the grant application a resolution of support and local share commitment is required. Item 21-2041 Rebuild Downtowns & Main Streets Grant – 120 E. Main Street Staff recommends approval of a resolution of support and commitment for the State of Illinois Rebuild Downtowns and Main Streets Capital Grant for the proposed renovation of the 2nd and 3rd floors of 120 E. Main Street for residential use. If the project is selected for the grant, the estimated total project cost, including engineering and construction, is $1.25 million, with the grant funded portion being $1,000,000 (80%) and the City’s share being $250,000 (20%). As part of the grant application a resolution of support and local share commitment is required. Item 21-2042 Rebuild Downtowns & Main Streets Grant – Railroad Hall of Fame Staff recommends approval of a resolution of support for the State of Illinois Rebuild Downtowns and Main Streets Capital Grant for the National Railroad Hall of Fame (NRHOF) Project. If the project is selected for the grant, the estimated total project cost, including engineering and construction, is $5.0 to $6.0 million, with the grant funded portion being 50% of the project cost. As part of the grant application, a resolution of support and local share commitment is required. The NRHOF Foundation Board will be providing the local share commitment resolution for this project. The city is only providing a resolution of support for this project. Item 21-2043 Abating Property Tax on GO Bonds Staff recommends approval of the attached resolutions directing the City Clerk to file the resolutions with the County Clerk to not extend the property tax for these bond payments. Bond payments are part of the property taxes unless the City Council approves resolutions abating (deduct from the collectible taxing amount) these taxes. Item 21-3025 Liquid Chlorine Staff recommends approval of the bid from Hawkins Inc. in the amount of $1648.00 per ton for liquid chlorine for purchases in 2022. The City of Galesburg annually bids out the yearly supply of liquid chlorine for the Water Division. Three bids were received, with Hawkins Inc. submitting the low and best bid. CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 4 Item 21-3026 Fill Materials Staff recommends approval of awarding the bid for the annual supply of fill and patch materials for 2022 to Galesburg Builders Supply, as well as five other vendors for select materials. The intent is to use the vendor that provides the lowest on the road cost for the City, as itemized in the attached bid tabulation. However, if the lowest on the road cost vendor does not have material available, the City will utilize the next lowest price vendor based on the lowest on the road cost. Item 21-4121 Investment Policy Staff recommends approval of the updated Investment Policy. Review of the investment policy ensures that standards and procedures are updated on an annual basis. Only minor title changes are included in the proposed revisions. Item 21-4122 Financial Policy Staff recommends approval of the updated Financial Policy. Each year the City’s Financial Policies are reviewed and updated where necessary to take account for changes in Generally Accepted Accounting Principles (GAAP), Government Audit Standards Board (GASB) and the budget process. Item 21-5020 Annual Calendar of Meetings The 2022 public meeting calendar for the City of Galesburg is provided to be received and placed on file with the City Clerk’s Office. Item 21-6004 Appointment Memo Appointments to various boards and commissions are provided by Mayor Schwartzman for Council approval. Item 21-8023 Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item 21-1040 2021 SSA #1 Property Tax Levy (Final Reading) The 2021 levy for the Special Service Area #1 (Downtown Area) is provided for council consideration. For the 2021 property tax, collected in 2022, the Special Service Area Number One board has requested that the City Council approve an extension that is over 105% of the 2020 property tax extension, which requires a truth in taxation hearing to be held prior to the regular council meeting on December 6, 2021. The total increase for the Special Service Area Number One is $43,275 or 32% when compared to the 2020 property tax extension. Item 21-1041 Proposed Ward & Precinct Redistricting Map (Final Reading) The Board of Election Commissioners recommends approval of a proposed ward and precinct redistricting map. The proposed redistricting map rebalances the wards and precincts to correct for imbalances that have naturally occurred as residents and voters have moved in and out of wards and precincts over the past decade. CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 4 Item 21-2044 Acquisition of Permanent Easement for South Street Storm Sewer Staff recommends approval of resolution authorizing the acquisition of permanent easements for the South Street Storm Sewer Replacement Project. The scope of the project is to replace a section of deteriorated and failing brick storm sewer across South Street between Academy Street and Holton Street. The project will include replacement of approximately 550 feet of 54” brick sewer with new 60” concrete storm sewer. The existing sewer runs near and underneath structures and houses and the new sewer will be realigned to a location with more separation from existing structures in the area. The cost for the seven permanent easements of $11,000 will be paid from the City’s Storm Sewer Fund (Fund 18). This is a planned and budgeted project for 2021. BIDS, PETITIONS AND COMMUNICATIONS Item 21-3027 Traffic Signal LED Modules Staff recommends approval of the bid in the amount of $63,377.00 from MoboTrex, Inc. for supplying traffic signal LED modules. The current LED modules have performed well and have exceeded their life expectancy. However, the LED modules lose their intensity and burn out over time and therefore need to be replaced. Four vendors responded to this request, with MoboTrex Inc. submitting the low bid that met specifications. General Traffic Equipment Corp. provided a lower bid in the amount of $59,942.75. However, after a review of their proposed product and a discussion with the product manufacturer, it was determined that the LED module did not meet the required bid specifications. A 15-year warranty was provided, but the product was not designed to perform for 15 years as was specified. There are sufficient funds budgeted in the Building Repair and Maintenance Fund (Fund 053) for this purchase. CITY MANAGER’S REPORT A. December TAC Report MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 21-4123 Salary Schedule Staff recommends approval of the 2022 Classification and Salary Schedule. The updated salary schedule includes agreed upon wage increases of 2.5% for Police, Exempt, and Non-Represented Hourly employees; 2% for AFSCME employees; and 2.25% for Fire employees. Item 21-4124 Agreement for Evaluation of 465 Mulberry Street Staff recommends approval of an agreement with Bruner, Cooper, and Zuck, Inc. to provide architectural and engineering services for a feasibility study to locate the National Railroad Hall of Fame (NRHOF) at 465 Mulberry Street. The NRHOF has requested the city to evaluate the cost for the NRHOF to occupy one floor in the building located at 465 Mulberry Street as a possible lower cost alternative to construction of a new building. The cost of the agreement with Bruner, Cooper, and Zuck, Inc is not to exceed $11,000 and would be paid from the Economic Development Fund (24). Item 21-4125 Trailer for Walk Behind Saw Staff recommends approval of the purchase of a trailer for the walk behind saw for the Water Division from Rock Line Products Inc. in the amount of $10,605.00. This purchase was originally approved by the City Council at the November 15, 2021 meeting, at which time the low quote of CITY OF GALESBURG Administration Operating Under Council – Manager Government Since 1957 _________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 4 $10,275.00 from Webber Rental & Supply was approved. From the time the quotes were requested in mid-September to the time the purchase was approved by council in mid-November, the price of the trailer increased by $450.00 for a total of $10,725.00. Due to this price increase, it is recommended to approve the lower quote from Rock Line Products Inc. Rock Line Products Inc. was contacted about the price increase, and their original quote of $10,605.00 will be honored through the end of 2021. TOWN BUSINESS Item 21-9029 Town Bills Item 21-9030 Auditor for Fiscal Year Ending December 31, 2021 Respectfully submitted, Todd Thompson City Manager 5:20 p.m.Public Hearing: Truth in Taxation Hearing -- SSA #1 2021 Property Tax Levy Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois December 6, 2021 5:30 p.m. Called to order by Mayor Peter Schwartzman at 5:30 p.m. Roll Call #1:Present:Mayor Peter Schwartzman,Council Members Bradley Hix,Wayne Dennis, Kevin Wallace,Dwight White,Jaclyn Smith-Esters,Sarah Davis,and Larry Cox,8.Also Present: City Manager Todd Thompson, City Attorney Bradley Nolden, and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present at 5:35 p.m. The Pledge of Allegiance was recited. Reverend Andrew Jowers gave the invocation. A moment of silence was held in memory of Ranee Collura. Knox County IL CEO Program students Sterling Cramer and Clara Asplund (ROWVA),Lily McNally (GHS),and Scott Cramer and Ken Springer,addressed the Council and introduced themselves. The students explained the program,their experiences to date and what they ’ve learned,as well as their class project, Treats And Traditions. Council Member Dennis moved,seconded by Council Member Wallace,to approve the minutes of the City Council’s regular meeting from November 15, 2021. Roll Call #2: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. CONSENT AGENDA #2021-23 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 21-2035 Approve Resolution 21-32 authorizing the Mayor to sign the FY 2022 Grant Agreement for the Section 5311 Federal Operating Assistance Grant for the City ’s transit program. 21-2036 December 6, 2021 Page 1 of 13 Approve Resolution 21-33 authorizing the Mayor to sign the FY 2022 Grant Agreement for the Downstate Operating Assistance Program Grant Agreement for the City’s transit program. 21-3023 Approve the use of the 2021-2022 State Bid for Bulk Rock Salt in the amount of $73.69 per ton from Compass Minerals America, Inc. 21-4113 Approve authorizing the City Manager to obtain a new plan services provider for the City’s Section 125 Cafeteria Plan effective January 1, 2022. 21-4114 Approve authorizing the City Manager to renew a one-year contractual agreement with Molyneaux to provide Risk Management Consulting and Insurance Brokerage services for the City. 21-4115 Approve the purchase of insurance policies from the Illinois Municipal League Risk Management Association (RMA)for coverage for City liability,property,and vehicles,with an annual premium of $442,796. 21-8022 Approve bills in the amount of $735,260.89 and advance checks in the amount of $585,965.13. Council Member White moved,seconded by Council Member Smith-Esters,to approve Consent Agenda 2021-23. Roll Call #3: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. PASSAGE OF ORDINANCES AND RESOLUTIONS 21-1037 Council Member Smith-Esters moved,seconded by Council Member Davis,to approve Ordinance 21-3659 on final reading adjusting various licenses,recreation,water and refuse fees. Council Member Cox requested a column showing the annual rate increase by percentage be added next year. Roll Call #4: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 21-1038 December 6, 2021 Page 2 of 13 Council Member Smith-Esters moved,seconded by Council Member Cox,to approve Special Ordinance 21-608 on final reading 2021 Property Tax Levy in the amount of $9,707,625,which is an increase of 2.64 percent compared to the 2020 tax levy extension. Roll Call #5: Ayes:Council Members Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays:Council Member Hix, 1. Absent:None Chairman declared motion carried. 21-1040 Special Ordinance on first reading to approve the 2021 levy for the Special Service Area #1 (Downtown Area).The total increase for SSA #1 is $43,275 or 32%when compared to the 2020 property tax extension. 21-1041 Ordinance on first reading approving the proposed City Council Ward and Precinct Redistricting map. Roger Williamson,Galesburg Board of Elections Commission chairman,addressed the Council regarding the recent population decline and their proposition to rebalance the wards and precincts to correct for imbalances that have naturally occurred as residents and voters have moved over the past decade. Below is the current and proposed ward populations: Current Proposed Ward 1 4,203 4,079 Ward 2 4,162 4,072 Ward 3 4,167 4,092 Ward 4 3,822 4,092 Ward 5 3,582 4,029 Ward 6 4,233 4,059 Ward 7 4,294 4,040 Total 28,463 28,463 Council Member Cox thanked the Commissioners,Jim Cueno (GIS Analyst),and the City for providing rent free office space to the Election Office.It was also noted that the Henry C.Hill population is counted for total population but not used to set up wards. 21-2037 Council Member Davis moved,seconded by Council Member White,to approve Resolution 21-34 transferring $775,000 from the General Fund to the Library Fund.These funds will be used to purchase and construct technology at the new Library facility. Roll Call #6: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. December 6, 2021 Page 3 of 13 21-2038 Council Member Smith-Esters moved,seconded by Council Member Davis,to approve a resolution establishing a moratorium on enforcement of Chapter 97,specifically for landscaping and other items on City residential terraces. Council Member Hix moved,seconded by Council Member Cox,to amend the moratorium from 180 days to 90 days. Roll Call #7: Ayes:Council Members Hix, Dennis, Wallace, Smith-Esters, Davis, and Cox, 6. Nays:None Absent:None Abstain:Council Member White, 1. Chairman declared motion carried. Council Member Hix stated that he will be voting against this resolution and feels that the City needs to enforce the ordinances and rules that we currently have and that those individuals need to be held accountable.He also believes that the rules should not be allowed to be waived. It was also noted that local Master Gardeners will be consulted. Council Member Smith-Esters moved,seconded by Council Member Cox,to amend the ordinance to include businesses and not only homeowners. Roll Call #8: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Council Member White asked about those individuals who have landscaping in their terraces and if they have a Landscape Agreement.The City Manager noted that no one will be asked to remove anything now,but could be contacted if they are in violation of the new ordinance once the moratorium is lifted. Individuals and businesses would need to conform to the new rules. Council Member Davis believes the current language is too broad and vague and that the City should not be selective on enforcement at this time.Council Member Cox confirmed that property owners would not have their landscape removed without first being contacted. Approve Resolution 21-35 establishing a moratorium on enforcement of Chapter 97,specifically for landscaping and other items on City residential terraces as amended. Roll Call #9: Ayes:Council Members Wallace, White, Smith-Esters, and Davis, 4. Nays:Council Members Hix, Dennis, and Cox, 3. Absent:None Chairman declared motion carried. 21-2039 December 6, 2021 Page 4 of 13 Council Member White moved,seconded by Council Member Wallace,to approve Resolution 21-36 authorizing a not to exceed amount of $60,000 to provide rental assistance funds to the Knox County Housing Authority. Council Member Smith-Esters asked several questions regarding the proposed resolution and rental assistance program.Cheryl Lefler,Knox County Housing Authority Assistant Director, reported that there are currently 150 families (approximately 400 people)that are in arrears and that some payments had been received by tenants since the November 10th letter.Those receiving financial assistance would need to complete budgeting classes and provide one month of rent.These requirements are for accountability purposes and details are still being worked out as to what organizations or partners could assist with the counseling. Lefler noted that many people are behind in rent due to having to make difficult decisions over the last eighteen months.The Housing Authority has requested that the City and County assist with past due rent in order to avoid eviction of these 150 families.The total amount of rental arrears outlined for City families in early November was $110,097.This amount changes regularly due to assistance from other organizations and new rent cycles. The City Manager noted that the use of funds from the American Rescue Plan Act (ARPA)is authorized for eviction prevention or housing stability services necessitated by COVID 19.On November 24th,the Knox County Board approved a resolution directing up to $125,000 towards this rental assistance program from their ARPA funds.It is intended that the City’s contribution not exceed $60,000 that it would be used to reduce the amount that the County is contributing to the Housing Authority.He also noted that unlike renters in private units,the individuals in housing are not eligible for any other rental assistance. Council Member Smith Esters asked how rent would be paid and the checks and balances put in place for the program.Lefler noted that individuals would first have to go through the application process and meet the guidelines for counseling and providing one month of rent. After that was complete,a voucher would likely be submitted to the City or County so that there is accountability. Council Member Cox asked the amount of ARPA funding the City received vs.the County.The City Manager stated that the City will receive $4.1 million (half of that amount has been received to date).The County will receive over $9 million.Council Member Cox noted that the County Board appoints the Knox County Housing Board and that the residents are all in Knox County.For those reasons and the fact that they received twice as much ARPA funding,he believes the County should be supporting the majority of this program. Roll Call #10: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Davis, 6. Nays:None Absent:None Abstain:Council Member Cox, 1. Chairman declared motion carried. December 6, 2021 Page 5 of 13 BIDS, PETITIONS, AND COMMUNICATIONS 21-3024 Council Member Smith-Esters moved,seconded by Council Member Cox,to approve the bid from AMP Mechanical Services,Inc.in the amount of $25,408 for the replacement of six existing ductless air conditioning units at Lakeside Waterpark. Roll Call #11: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. PUBLIC COMMENT Vida Schultz addressed the Council and stated that she is part of the newly formed “Save Hawthorne Pool.”The group met with Director Oligney-Estill and appreciated his time and explanation of the hidden costs and safety issues with the pool.She understands that the pool is in bad disrepair but doesn’t understand why it was neglected for so many years.She encouraged the Council to form an advisory committee to look at the 2019 Parks &Recreation Master Plan and find out why the pool is not being used and how a new community pool could be built. Diane Oliver addressed the Council and stated that when she was growing up,if something was broken it was fixed and not simply thrown away.She believes the pool is needed for our kids and seniors. Pam Davidson,Knox County Board,addressed the Council and added that the repairs at the pool need to be fixed after years of neglect.The pool has always been open to the kids from the south side who desperately need swimming lessons.She encouraged the City to use ARPA funds to make the repairs since she believes it falls within the guidelines.Davidson stated that the pool at the YMCA is too compact and can’t accommodate water aerobics.She would like to see the City have a sports complex with a pool, gym and ball diamonds. Anthony Law,Carl Sandburg College,addressed the Council and reiterated his earlier challenge to the City and Council to engage our youth.He noted that several of his students have submitted Youth Commission applications and he wanted to publicly thank the Council for investing in the youth of the community.The following students introduced themselves: Chantiara Jackson,Eciel Burns,Precious Dortch,Chris Lopez,Desire Matthews,Josué Bashombe, and Richy Moreno. Joe Hicks addressed the Council regarding a possible new zoning classification that would allow for neighborhood businesses.Certain requirements could be issued to include a maximum size, the option to have an accessory structure, and the elimination of parking space minimums. Reverend Andrew Jowers addressed the Council and asked for clarification on terraces.The City Manager stated that it is typically the grassy area between the curb and the sidewalk.Jowers December 6, 2021 Page 6 of 13 feels that the old ordinance needs to be revamped to allow for a new way of thinking.He also would like to see the City spend the funds needed to make improvements to Hawthorne Pool and believes it will help Galesburg thrive.He also made a comment that the staff at the Knox County Housing Authority are not representative of the individuals living there. Brother Shabazz echoed the stated support for our community ’s youth and added that the City needs to do a better job.He further stated that many people are facing evictions and that the unemployment rates between the black population and white population is 60/40 and blames this on extreme racism.He stated the hiring practices in our community are racist and that white people are making all the decisions on hiring.Mr.Shabazz added that the veteran’s assistance program through the Salvation Army would not provide assistance to him and used their reason for not doing so at his failure to job search. CITY MANAGER’S REPORT The City recently held the second Stuff the Bus event,during which non-perishable food items, as well as diapers and wipes,were collected throughout the month of November for the FISH Food Pantry and Loving Bottoms Diaper Bank.The event generated a total of 2,500 items.He thanked The Strength Collective,Save-A-Lot,Hy-Vee,and Walmart who participated in the effort by collecting donations and allowing the bus to be parked on their property. The City Manager also noted that weekly yard waste collection ended November 30th and will now be collected monthly during the winter months of December,January,and February. December 2021 through February 2022,residential yard waste will be collected on properties’ assigned waste collection day the weeks of: • December 6-10, 2021 • January 10-14, 2022 • February 7-11, 2022 Weekly yard waste collection will resume on Monday, March 7, 2022. MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Council Member White moved,seconded by Council Member Smith-Esters,to remove agenda item 21-4108 from the table. Roll Call #12: Ayes:Council Members Wallace, White, Smith-Esters, and Davis, 4. Nays:Council Members Hix and Dennis, 2. Absent:None Abstain:Council Member Cox, 1. Chairman declared motion carried. 21-4108 Council Member White moved,seconded by Council Member Smith-Esters,to approve a contract with Farnsworth Group,Inc.in an amount not to exceed $15,900 for preliminary December 6, 2021 Page 7 of 13 architectural/engineering work to provide an estimated cost to renovate Churchill Junior High School. Council Member Cox stated that he reviewed the five-year Capital Plan and we have in excess of $5 million in unmet needs for projects,not including Hawthorne Pool.He believes that the study from the School District is ten years old and that even at that time there was millions of dollars needed for maintenance and repairs.He noted that the heat and electric are past their life expectancy and that the tour reinforced those needs for him. Council Member Hix stated that the report from 2010 showed repairs of $7.7 million and that the City does not have that level of funding available. Council Member Smith-Esters noted that she is in support of approving the study and believes that $16,000 is a small cost to spend for our youth.She also inquired if the City could apply for ARPA funds from the County. Council Member White expressed his support of the study and added that we no longer have a community center and that the City should be challenged to find a location for the youth and senior citizens of our community. He asked the Council to give it the opportunity. Council Member Hix affirmed that he agrees with the goal for our youth and the passion other Council Members have for the project, but believes the cost is too much. Mayor Schwartzman reported that when he and the City Manager met with the School District the idea of Churchill peaked his interest.He added that possibly other agencies and community partners could be housed in the building,as well as have it serve as a permanent warming shelter.Other ideas could include it being a new location for the Parks &Recreation Department but that a study needs to be done in order to be aware of the issues and options. Council Member Wallace commented that he also understands the passion that individuals have with this building and its possible use.He hasn’t seen anything for our youth and we don’t have a community center. He is in favor of funding the study. Roll Call #13: Ayes:Council Members Wallace, White, Smith-Esters, and Davis, 4. Nays:Council Members Hix, Dennis, and Cox, 3. Absent:None Chairman declared motion carried. 21-4116 Council Member Hix moved,seconded by Council Member Cox,to approve the December 31, 2022, annual budget as follows: Total Revenues: $67,978,320 Total Use of Fund Balance and/or Other Financial Resources: $12,184,710 Total Expenditures: $77,898,420 December 6, 2021 Page 8 of 13 General Fund Revenue Total: $26,252,940 General Fund Expenditure Total: $27,423,395 General Fund Use of Fund Balance: $1,170,455 Roll Call #14: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 21-4117 Council Member Smith-Esters moved,seconded by Council Member Davis,to approve demolition proceedings on properties located at 133 Locust Street (residence &attached garage),314 South Henderson Street (residence),362 North Broad Street (residence & accessory structure),553 West Tompkins Street (residence &accessory structure),and 643 Day Street (residence & shed). Roll Call #15: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 21-4118 Council Member Hix moved,seconded by Council Member Cox,to approve the National Opioid Settlement and Release agreements.City Attorney Nodlen stated that at this time it is not known what type of funding will be made directly available to the City.It is anticipated that a substantial majority of the funds will have to be spent on opioid treatment and prevention. Roll Call #16: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 21-4119 Council Member Smith-Esters moved,seconded by Council Member Davis,to approve an agreement with Bruner,Cooper,and Zuck,Inc.to prepare a grant application for the State of Illinois Rebuild Downtowns and Main Streets Grant for the renovation of the second and third floors of 120 East Main Street in an amount not to exceed $13,900. Roll Call #17: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 21-4120 December 6, 2021 Page 9 of 13 Council Member Dennis moved,seconded by Council Member Cox,to approve an agreement with Bruner,Cooper,and Zuck,Inc.to prepare a grant application for the State of Illinois Rebuild Downtowns and Main Streets Grant for the National Railroad Hall of Fame project in an amount not to exceed $5,000. Roll Call #18: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Consensus of the Council was to sit as the Town Board. Approved by voice vote. TOWN BUSINESS 20-9026 Trustee Cox moved,seconded by Trustee Davis,to approve Ordinance 21-01 on final reading approving the 2021 Property Tax Levy for the Town of the City of Galesburg in the amount of $531,000. Roll Call #19: Ayes:Trustees Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 20-9027 Trustee Dennis moved,seconded by Trustee Wallace,to approve Ordinance 21-02 on final reading approving the Township Budget and Appropriation for the fiscal year beginning January 1, 2022, and ending December 31, 2022, showing the following: General Town Fund $503,230 Audit Fund $9,000 Liability Fund $7,800 Social Security/Medicare Fund $34,000 Illinois Municipal Retirement Fund (IMRF)$34,000 General Assistance Fund $467,400 Total Appropriations $1,055,430 Roll Call #20: Ayes:Trustees Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 21-9028 December 6, 2021 Page 10 of 13 Trustee Davis moved,seconded by Trustee Cox,to approve Town bills and warrants be drawn in payment of same. Fund Title Amount Town Fund $1,551.35 General Assistance Fund $3,482.25 IMRF Fund Social Security/Medicare Fund $2,446.07 Liability Fund Audit Fund Total $7,479.67 Roll Call #21: Ayes:Trustees Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Trustee Davis moved,seconded by Trustee Dennis,to resume as the City Council. Approved by voice vote. CLOSING COMMENTS Council Member White stated that he is passionate about youth and our City and believes that we need to spend money on growing.At the strategic planning sessions over the weekend,he noted that it was discussed that our community size needed to grow and improve and the way to do that starts with our youth.He admitted that he is new to the Council and doesn’t fully understand the City’s cash flow,but that it ’s all about people,not just money.He closed by saying that our youth will leave if they have nothing here -activities,jobs,and connections.He loves this City and is proud to be a Silver Streak and hopes that we can grow,prosper and be one unit. Council Member White left the meeting at 7:44 p.m. Council Member Smith-Esters thanked staff and the facilitators for the retreat over the weekend and explained that youth and inclusion was a main focus.She thanked the Downtown Community Partnership for their efforts on the Holly Days Parade as well as those who assisted with the Stuff the Bus campaign. Council Member White returned to the meeting at 7:46 p.m. Council Member Davis also thanked everyone involved in the recent holiday events and encouraged everyone to go to the Register-Mail website to see the video of the parade.She also announced that the Prairie Players Civic Theater will present Broadway Christmas Cabaret this weekend. December 6, 2021 Page 11 of 13 Council Member Cox expressed that the recent strategic planning sessions were very good and many important goals were recognized,with youth being a priority.He stated that he is looking forward to the new library,which will have a common room that could be used as a community center area.He also encouraged the City to look into a partnership with the YMCA about a possible new pool,especially with their building being closely connected to the high school.He added that the school could assist with bus transportation and the YMCA does offer membership scholarships. Council Member Cox also thanked Mr.Hicks for coming forward regarding the neighborhood business zoning and believes it ’s something the City should possibly consider. Council Member Hix reported on an article he read recently that explained Illinois’pension debt and that Galesburg is listed among 20 cities and towns that has a public safety pension fund with less than 50 cents saved for every $1 in future promises.He noted that the article shows Galesburg ’s pension debt at 74%of the property tax levy,with an average of over $37,000 in pension debt per household.He believes it will be difficult to afford to do large projects and that we need to increase our population. Council Member Wallace thanked those who attended the meeting and talked about issues that they are passionate about.He believes the City needs to be held accountable to provide inclusiveness and diversity.He added that the Council Members better represent the town now and he is looking forward to working on the goals from the strategic planning session. Mayor Schwartzman thanked the members of the CEO program for attending and sharing information with the Council.This is their fourth year in existence and he hopes that they continue to get more students involved and interested in the program. He commented that he thought the first Holly Days Parade was amazing despite the weather and has never seen so many smiling faces in one day.He was privileged to serve as the parade marshall and thanked the Downtown Community Partnership for their efforts. The Mayor also reported that the Council,along with City department directors,attended sixteen hours of community strategic planning Friday and Saturday.He noted that the plan document should be available in a few days which outline approximately 20 goals.He added that the next steps will be to flush out the implementation of the plan and to work on community partnerships to do so.He wanted to publicly thank the City directors and managers for taking time out of their schedules to attend the sessions. Mayor Schwartzman closed by saying that pride in our community is very important and he felt like that parade played a large role in expressing that over the weekend.He expressed how young people want to be part of the solution and involved with ways to make our community better. There being no further business,Council Member Dennis,seconded by Council Member Smith-Esters, to adjourn the regular meeting at 7:55 p.m. Roll Call #22: December 6, 2021 Page 12 of 13 Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Peter D. Schwartzman, Mayor Kelli R. Bennewitz, City Clerk December 6, 2021 Page 13 of 13 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 20, 2021 AGENDA ITEM: Resolution of support and commitment for the State of Illinois Rebuild Downtowns and Main Streets Capital Grant for proposed improvements in Parking Lot H (located at 235 E. Simmons Street) and Simmons Street between Prairie Street and Kellogg Street SUMMARY RECOMMENDATION: The City Manager, Director of Public Works and City Engineer recommend approval of the resolution supporting the City’s application and authorizing city funds as a match for the grant application. BACKGROUND: On November 15, 2021, the City Council approved an agreement with Hutchison Engineering to prepare a grant application for the Illinois Rebuild Downtowns and Main Street Grant for Parking Lot H and on Simmons Street between Prairie Street and Kellogg Street. The proposed improvements will include landscaping and resurfacing of the parking lot, as well as lighting upgrades and adding covered areas for event use and for covered parking when events are not going on. In addition, the improvements would also include reconstructing the sidewalks and curbing on Simmons Street from Prairie Street to Kellogg Street as well as decorative lighting and landscaping along the street and resurfacing the street. The estimated total project cost, including engineering and construction, is $2.45 million, with the grant funded portion being $2,082,500 (85%) and the City’s share being $367,500 (15%). The city is not required to provide a local match, but the application will score better if a match is provided, therefore a 15% match is proposed. As part of the grant application a resolution of support and local share commitment is required. BUDGET IMPACT: If the project is selected for the grant, the city’s share of the project, estimated at $367,500 is planned to be funded through a combination of MFT, City Gas Tax, and Utility Tax funds in 2023. SUPPORTING DOCUMENTS: 1. Funding Resolution 2. Exhibit of Proposed Development Plan 21-2040 RESOLUTION NO.____________ WHEREAS, the corporate authorities of the City of Galesburg, Illinois believe that the Parking Lot H and Simmons Street Rebuild Downtowns and Main Streets project is in the interest of the citizens of Galesburg; and WHEREAS, City of Galesburg and Knox County, Illinois are eligible to apply for a Rebuild Downtowns and Main Streets Grant from the State of Illinois for the purpose of renovating Parking Lot H and Simmons Street from Prairie Street to Kellogg Street; and WHEREAS, the preliminary estimate of the total cost of the project is $2,450,000.00; and WHEREAS, the City of Galesburg’s share of the total cost of the project is estimated to be $367,500.00; NOW THEREFORE, BE IT RESOLVED BY THE CORPORATE AUTHORITIES OF THE CITY OF GALESBURG, ILLINOIS: The City of Galesburg supports the application by the City of Galesburg for the Rebuild Downtowns and Main Streets Capital Grant referred to above and will contribute its share to the project in the event the grant application is approved. Approved this _20th_ day of _ December _, 2021_, by a roll call vote as follows: Roll Call #:_________________ Ayes:__________________________________________________________________________ _______________________________________________________________________________ Nays:__________________________________________________________________________ ______________________________________________________________________________ Absent:________________________________________________________________________ ____________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 20, 2021 AGENDA ITEM: Resolution of support and commitment for the State of Illinois Rebuild Downtowns and Main Streets Capital Grant for the proposed renovation of the 2nd and 3rd floors of 120 E. Main Street for residential use. SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend approval of the resolution supporting the City’s application and authorizing city funds as a match for the grant application. BACKGROUND: On December 6, 2021, the City Council approved an agreement with Bruner, Cooper, and Zuck, Inc to prepare a grant application for the Illinois Rebuild Downtowns and Main Street Capital Grant for the renovation of the 2nd and 3rd floors of 120 East Main Street which is owned by the City of Galesburg. Each floor of the building is about 5,000 s.f. and it is proposed to create a total of between 10 and 12 apartment units in the building if selected for the grant. The estimated total project cost, including engineering and construction, is $1.25 million, with the grant funded portion being $1,000,000 (80%) and the City’s share being $250,000 (20%). The city is not required to provide a local match, but the application will score better if a match is provided, therefore a 20% match is proposed. As part of the grant application a resolution of support and local share commitment is required. BUDGET IMPACT: If the project is selected for the grant, the city’s share of the project, estimated at $250,000 is planned to be funded through either TIF or Economic Development funds or a combination thereof in 2023. SUPPORTING DOCUMENTS: 1. Funding Resolution 2. Fact Sheet on 120 East Main 21-2041 RESOLUTION NO.____________ WHEREAS, the corporate authorities of the City of Galesburg, Illinois believe that the renovation of the 2nd and 3rd floors of 120 East Main Street Rebuild Downtowns and Main Streets project is in the best interest of the citizens of Galesburg; and WHEREAS, City of Galesburg and Knox County, Illinois are eligible to apply for a Rebuild Downtowns and Main Streets Grant from the State of Illinois for the purpose of renovating the 2nd and 3rd floors of 120 East Main Street for residential apartment units; and WHEREAS, the preliminary estimate of the total cost of the project is $1,250,000.00; and WHEREAS, the City of Galesburg’s share of the total cost of the project is estimated to be $250,000.00; NOW THEREFORE, BE IT RESOLVED BY THE CORPORATE AUTHORITIES OF THE CITY OF GALESBURG, ILLINOIS: The City of Galesburg supports the application by the City of Galesburg for the Rebuild Downtowns and Main Streets Capital Grant for the renovation of the 2nd and 3rd floors of 120 East Main Street and will contribute its share to the project in the event the grant application is approved. Approved this _20th_ day of _ December _, 2021_, by a roll call vote as follows: Roll Call #:_________________ Ayes:__________________________________________________________________________ _______________________________________________________________________________ Nays:__________________________________________________________________________ ______________________________________________________________________________ Absent:________________________________________________________________________ ____________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk Address: 120 Main St Property and Area Description: Located adjacent to city owned Park Plaza and near public parking Lot E. Within walking distance of 3 City public transit routes. Utilities: Electric Distribution: Ameren IP Natural Gas Distribution: Ameren IP Water: City of Galesburg Sewer: Galesburg Sanitary District Telecommunication Service: CenturyLink, Comcast Communications Date Entered:10/19/2021 Building Details: Zoning:B-3 Central Business Parking Spaces:2, potential for lot east of bldg Available (sq ft):5,040 per floor Land with Buildings (Acres):.112 Year Built:1896 Number of Stories:3 + full basement Ceiling Peak (ft):basement 7', 1st 15'9", 2nd 11', 3rd 11 1/2' Construction Type:3B Noncombustible/Combustible Unprotected Sprinkler System:None Owner Name:City of Galesburg Organization: Address:55 W Tompkins St Phone:309/345-3637 Fax: Email: Broker: Organization: Phone: Email: Contacts: E Galesburg IL 61401 CSZ:Galesburg, IL 61401 PIN:9915226023 Primary Building Use Vacant Secondary Building Use: Former Use: Geographic Boundaries (within): Enterprise Zone:YES National Historic District:YES Special Service Area:YES TIF I:No TIF II:No TIF III:No TIF IV:YES TIF V:No Downtown Strategic Plan:YES In 2020 city installed new membrane roof, did masonry & structural repairs to the east wall from floor line of the 3rd level up through parapet. There is some asbestos in basement on piping & floor tile and first floor tile. Additional Comments: Within 100 year floodplain:No Cell: Broker Cell: CITY OF GALESBURG Community Development Department Operating Under Council – Manager Government Since 1957 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 20, 2021 AGENDA ITEM: Resolution of support for the State of Illinois Rebuild Downtowns and Main Streets Capital Grant for the National Railroad Hall of Fame (NRHOF) Project. SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend approval of the resolution supporting the City’s application for the NRHOF grant application. BACKGROUND: On December 6, 2021, the City Council approved an agreement with Bruner, Cooper, and Zuck, Inc to prepare a grant application for the Illinois Rebuild Downtowns and Main Street Capital Grant for the NRHOF for the construction of a new building located south of the Amtrak Station to house the NRHOF. The city is applying on behalf of the NRHOF for up to a $3.0 million grant from the program. Since the NRHOF is not a governmental entity, a 50% match is required for the program which is proposed to be paid by the foundation. The estimated total project cost, including engineering and construction, is $5.0 to $6.0 million, with the grant funded portion being 50% of the project cost. As part of the grant application, a resolution of support and local share commitment is required. The NRHOF Foundation Board will be providing the local share commitment resolution for this project. The city is only providing a resolution of support for this project. BUDGET IMPACT: There is no projected cost to the city for this project for the actual construction of the Hall of Fame, but the city has previously committed to providing parking for the building when it is constructed. SUPPORTING DOCUMENTS: 1. Resolution of Support 21-2042 RESOLUTION NO.____________ WHEREAS, the corporate authorities of the City of Galesburg, Illinois believe that the construction of the National Railroad Hall of Fame Museum Rebuild Downtowns and Main Streets project is in the best interest of the citizens of Galesburg; and WHEREAS, City of Galesburg and Knox County, Illinois are eligible to apply on behalf of the National Railroad Hall of Fame for a Rebuild Downtowns and Main Streets Grant from the State of Illinois for the purpose of constructing a new building for the National Railroad Hall of Fame; and WHEREAS, the National Railroad Hall of Fame Museum is projected to attract approximately 60,000 visitors annually which will increase tourism in the City of Galesburg and provide an economic lift to the businesses in the downtown area of the City of Galesburg, NOW THEREFORE, BE IT RESOLVED BY THE CORPORATE AUTHORITIES OF THE CITY OF GALESBURG, ILLINOIS: The City of Galesburg supports the application by the City of Galesburg and the National Railroad Hall of Fame for the Rebuild Downtowns and Main Streets Capital Grant for the construction of the National Railroad Hall of Fame Museum. Approved this _20th_ day of _ December _, 2021_, by a roll call vote as follows: Roll Call #:_________________ Ayes:__________________________________________________________________________ _______________________________________________________________________________ Nays:__________________________________________________________________________ ______________________________________________________________________________ Absent:________________________________________________________________________ ____________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk COUNCIL LETTER CITY OF GALESBURG DECEMBER 20, 2021 AGENDA ITEM:Resolutions abating property tax on General Obligation Bonds. 1. Ordinance 11-3332, Series 2011C 2. Ordinance 13-3418, Series 2013A 3. Ordinance 15-3484, Series 2015 4. Ordinance 16-3508, Series 2016 5. Ordinance 17-3540, Series 2017 SUMMARY RECOMMENDATION:The City Manager, Finance and Information Systems Director and the City Clerk recommend approval of the attached resolutions directing the City Clerk to file the resolutions with the County Clerk to not extend the property tax for these bond payments. BACKGROUND:Bond payments are part of the property taxes unless the City Council approves resolutions abating (deduct from the collectible taxing amount) these taxes. Taxes would increase by $2,414,277. These resolutions must be approved before the County Clerk extends taxes. BUDGET IMPACT:None SUPPORTING DOCUMENTS: 1. Resolutions ______________________________________________________________________________________ Prepared by KRB Page 1 of 1 21-2043 RESOLUTION NO. WHEREAS,the City of Galesburg,Knox County,Illinois,a municipal corporation,adopted Ordinance No.2011-3332 for the purpose of authorizing the issuance of $2,915,000 General Obligation Refunding Bonds, Series 2011C, of the City of Galesburg, Illinois, and WHEREAS,Section 9 of Ordinance No.2011-3332 provides for a levy upon all the taxable property in the City,for each year that any of the bonds are outstanding,of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 9; and WHEREAS,said Section 9 of Ordinance No.2011-3332 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS,The City of Galesburg,Knox County,Illinois has sufficient funds available arising from sources other than taxation,which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1.That sum of $322,240 representing the amount required to be levied for tax levy year 2021 for the payment of principal and interest on the $2,915,000 General Obligation Refunding Bonds,Series 2011C,issued by the City of Galesburg,Illinois,be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2.That in accordance with the provisions of Illinois Compiled Statutes,65 ILCS Paragraph 5/8-3-4,the County Clerk,Knox County,Illinois,is hereby authorized to abate in its entirety said 2021 tax levy for the City of Galesburg,Knox County,Illinois General Obligation Refunding Bonds, Series 2011C. SECTION 3.That in accordance with the provisions of Illinois Compiled Statutes,65 ILCS Section 5/11-74.4-7,the City Clerk is hereby authorized and directed to certify to the County Clerk,Knox County,Illinois,that the City of Galesburg has available to it from sources ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 1 of 3 other than taxation the sum of $322,240 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2021. SECTION 4.That the City Clerk of the City of Galesburg,Illinois,files a properly certified copy of this resolution with the County Clerk,Knox County,Illinois,on the first business day following the signing of this resolution by the Mayor of said City. Approved this day of December 2021 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 2 of 3 Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2011 $313,428.28 2012 $313,267.50 2013 $317,117.50 2014 $309,592.50 2015 $312,067.50 2016 $314,192.50 2017 $314,792.50 2018 $314,992.50 2019 $314,792.50 2020 $313,927.50 2021 $322,240.00 2022 $324,260.00 ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 3 of 3 RESOLUTION NO. WHEREAS,the City of Galesburg,Knox County,Illinois,a municipal corporation, adopted Ordinance No.2013-3418 for the purpose of authorizing the issuance of $1,390,000 General Obligation Bonds, Series 2013A, of the City of Galesburg, Illinois, and WHEREAS,Section 8 of Ordinance No.2013-3418 provides for a levy upon all the taxable property in the City,for each year that any of the bonds are outstanding,of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 8; and WHEREAS,said Section 8 of Ordinance No.2013-3418 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS,The City of Galesburg,Knox County,Illinois has sufficient funds available arising from sources other than taxation,which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1.That sum of $113,480 representing the amount required to be levied for tax levy year 2021 for the payment of principal and interest on the $1,390,000 General Obligation Bonds,Series 2013A,issued by the City of Galesburg,Illinois,be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2.That in accordance with the provisions of Illinois Compiled Statutes,65 ILCS Paragraph 5/8-3-4,the County Clerk,Knox County,Illinois,is hereby authorized to abate in its entirety said 2021 tax levy for the City of Galesburg,Knox County,Illinois General Obligation Bonds, Series 2013A. SECTION 3.That in accordance with the provisions of Illinois Compiled Statutes,65 ILCS Section 5/11-74.4-7,the City Clerk is hereby authorized and directed to certify to the County Clerk,Knox County,Illinois,that the City of Galesburg has available to it from sources ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 1 of 3 other than taxation the sum of $113,480 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2021. SECTION 4.That the City Clerk of the City of Galesburg,Illinois,files a properly certified copy of this resolution with the County Clerk,Knox County,Illinois,on the first business day following the signing of this resolution by the Mayor of said City. Approved this day of December 2021 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 2 of 3 Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2013 $66,336.83 2014 $84,030.00 2015 $83,130.00 2016 $92,230.00 2017 $101,030.00 2018 $104,530.00 2019 $107,880.00 2020 $111,080.00 2021 $113,480.00 2022 $115,680.00 2023 $117,680.00 2024 $119,480.00 2025 $121,080.00 2026 $122,480.00 2027 $123,680.00 2028 $124,680.00 2029 $130,480.00 2030 $130,535.00 2031 $130,375.00 ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 3 of 3 RESOLUTION NO. WHEREAS,the City of Galesburg,Knox County,Illinois,a municipal corporation, adopted Ordinance No.2015-3484 for the purpose of authorizing the issuance of $8,290,000 General Obligation Refunding Bonds, Series 2015, of the City of Galesburg, Illinois, and WHEREAS,Section 12 of Ordinance No.2015-3484 provides for a levy upon all the taxable property in the City,for each year that any of the bonds are outstanding,of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 12; and WHEREAS,said Section 12 of Ordinance No.2015-3484 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS,The City of Galesburg,Knox County,Illinois has sufficient funds available arising from sources other than taxation,which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1.That sum of $626,513 representing the amount required to be levied for tax levy year 2021 for the payment of principal and interest on the $8,290,000 General Obligation Refunding Bonds,Series 2015,issued by the City of Galesburg,Illinois,be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2.That in accordance with the provisions of Illinois Compiled Statutes,65 ILCS Paragraph 5/8-3-4,the County Clerk,Knox County,Illinois,is hereby authorized to abate in its entirety said 2021 tax levy for the City of Galesburg,Knox County,Illinois General Obligation Refunding Bonds, Series 2015. SECTION 3.That in accordance with the provisions of Illinois Compiled Statutes,65 ILCS Section 5/11-74.4-7,the City Clerk is hereby authorized and directed to certify to the County Clerk,Knox County,Illinois,that the City of Galesburg has available to it from sources ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 1 of 3 other than taxation the sum of $626,513 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2021. SECTION 4.That the City Clerk of the City of Galesburg,Illinois,files a properly certified copy of this resolution with the County Clerk,Knox County,Illinois,on the first business day following the signing of this resolution by the Mayor of said City. Approved this day of December 2021 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 2 of 3 Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2015 $623,962.50 2016 $622,712.50 2017 $621,162.50 2018 $624,312.50 2019 $622,012.50 2020 $619,412.50 2021 $626,512.50 2022 $623,012.50 2023 $624,212.50 2024 $624,962.50 2025 $625,262.50 2026 $625,112.50 2027 $629,512.50 2028 $623,312.50 2029 $626,812.50 2030 $629,000.00 2031 $629,825.00 ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 3 of 3 RESOLUTION NO. WHEREAS,the City of Galesburg,Knox County,Illinois,a municipal corporation, adopted Ordinance No.2016-3508 for the purpose of authorizing the issuance of $9,600,000 General Obligation Bonds, Series 2016, of the City of Galesburg, Illinois, and WHEREAS,Section 8 of Ordinance No.2016-3508 provides for a levy upon all the taxable property in the City,for each year that any of the bonds are outstanding,of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 8; and WHEREAS,said Section 8 of Ordinance No.2016-3508 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS,The City of Galesburg,Knox County,Illinois has sufficient funds available arising from sources other than taxation,which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1.That sum of $639,763 representing the amount required to be levied for tax levy year 2021 for the payment of principal and interest on the $9,600,000 General Obligation Bonds,Series 2016,issued by the City of Galesburg,Illinois,be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2.That in accordance with the provisions of Illinois Compiled Statutes,65 ILCS Paragraph 5/8-3-4,the County Clerk,Knox County,Illinois,is hereby authorized to abate in its entirety said 2021 tax levy for the City of Galesburg,Knox County,Illinois General Obligation Bonds, Series 2016. SECTION 3.That in accordance with the provisions of Illinois Compiled Statutes,65 ILCS Section 5/11-74.4-7,the City Clerk is hereby authorized and directed to certify to the County Clerk,Knox County,Illinois,that the City of Galesburg has available to it from sources ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 1 of 3 other than taxation the sum of $639,763 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2021. SECTION 4.That the City Clerk of the City of Galesburg,Illinois,files a properly certified copy of this resolution with the County Clerk,Knox County,Illinois,on the first business day following the signing of this resolution by the Mayor of said City. Approved this day of December 2021 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 2 of 3 Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2015 $629,745.83 2016 $630,262.50 2017 $629,912.50 2018 $634,262.50 2019 $638,162.50 2020 $636,612.50 2021 $639,762.50 2022 $642,462.50 2023 $644,712.50 2024 $651,512.50 2025 $652,712.50 2026 $653,462.50 2027 $658,762.50 2028 $663,462.50 2029 $667,562.50 2030 $671,062.50 2031 $678,962.50 2032 $685,368.76 2033 $690,218.76 2034 $693,450.00 ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 3 of 3 RESOLUTION NO. WHEREAS,the City of Galesburg,Knox County,Illinois,a municipal corporation, adopted Ordinance No.2017-3540 for the purpose of authorizing the issuance of $8,320,000 General Obligation Refunding Bonds, Series 2017, of the City of Galesburg, Illinois, and WHEREAS,Section 12 of Ordinance No.2017-3540 provides for a levy upon all the taxable property in the City,for each year that any of the bonds are outstanding,of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 12; and WHEREAS,said Section 12 of Ordinance No.2017-3540 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS,The City of Galesburg,Knox County,Illinois has sufficient funds available arising from sources other than taxation,which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1.That sum of $712,281 representing the amount required to be levied for tax levy year 2021 for the payment of principal and interest on the $8,320,000 General Obligation Refunding Bonds,Series 2017,issued by the City of Galesburg,Illinois,be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2.That in accordance with the provisions of Illinois Compiled Statutes,65 ILCS Paragraph 5/8-3-4,the County Clerk,Knox County,Illinois,is hereby authorized to abate in its entirety said 2021 tax levy for the City of Galesburg,Knox County,Illinois General Obligation Refunding Bonds, Series 2017. SECTION 3.That in accordance with the provisions of Illinois Compiled Statutes,65 ILCS Section 5/11-74.4-7,the City Clerk is hereby authorized and directed to certify to the County Clerk,Knox County,Illinois,that the City of Galesburg has available to it from sources ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 1 of 3 other than taxation the sum of $712,281 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2021. SECTION 4.That the City Clerk of the City of Galesburg,Illinois,files a properly certified copy of this resolution with the County Clerk,Knox County,Illinois,on the first business day following the signing of this resolution by the Mayor of said City. Approved this day of December 2021 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 2 of 3 Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2017 $712,631.26 2018 $714,631.26 2019 $717,331.26 2020 $710,331.26 2021 $712,281.26 2022 $714,281.26 2023 $710,481.26 2024 $713,356.26 2025 $714,606.26 2026 $714,006.26 2027 $712,606.26 2028 $715,406.26 2029 $716,406.26 2030 $712,343.76 2031 $711,250.00 2032 $714,000.00 ___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 3 of 3 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 20, 2021 AGENDA ITEM: Bid recommendation, 2022 annual supply of liquid chlorine. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Water Superintendent, and Purchasing Agent recommend that the City Council approve the bid from Hawkins Inc. in the amount of $1648.00 per ton for liquid chlorine for purchases in 2022. BACKGROUND: The City of Galesburg annually bids out the yearly supply of liquid chlorine for the Water Division. This chemical is supplied in one-ton cylinders to the Oquawka plant. A bid request was advertised in the Galesburg Register Mail and made available on the City website. Four vendors responded as follows: Bid Results for 2022 Liquid Chlorine Company City/State Price Per Ton Brenntag Mid-South Bartonville, IL 1666.00 Univar Solutions Kent, WA No Bid Alexander Chemical Corp LaPorte, IN 1900.00 Hawkins Inc* Roseville, MN 1648.00 *Low and best bid Previous Years Results Year Rate Company 2021 507.00 Brenntag Mid South 2020 442.00 Brenntag Mid South 2019 458.00 Brenntag Mid South 2018 449.00 Brenntag Mid South 2017 399.00 Brenntag Mid South Hawkins Inc. submitted the low and best bid in the amount of $1648.00 per ton. It should be noted that pricing for this chemical fluctuates annually based on demand and availability. For historical purposes, the last five years of pricing have been provided as well. BUDGET IMPACT: The Water Division budgets for the purchase of this chemical in their annual budget. SUPPORTING DOCUMENTS: None 21-3025 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 20, 2021 AGENDA ITEM: Bid recommendation, annual supply of fill and patch materials for the City of Galesburg for the 2022 calendar year. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, City Engineer, and Purchasing Agent recommend awarding the bid to supply fill and patch materials for 2022 to Galesburg Builders Supply except for: Hot Mix Asphalt Binder and Surface Course – River City Supply Course Aggregate CA-6 (Gravel or Crushed Stone) – Mill Creek Mining 3/8” Pea Gravel CA-16 (Picked Up) – Galena Road Gravel Cold Patch and High Performance Patching Mixture – Tickle Asphalt Co Mason Sand, Fill Sand, Trench Backfill Sand and Pea Gravel (Delivered) – Gunther Construction BACKGROUND: These materials are primarily used by the Street, Water, and Parks Divisions. However, the material can be supplied to various other divisions at the same price when needed. The 2021 prices are included in the attached bid tabulation for comparison purposes. On average, prices increased slightly from the previous year and were within reason of the estimated prices. The intent is to use the vendor that provides the lowest on the road cost for the City, as listed above. However, if the lowest on the road cost vendor does not have material available, the City will utilize the next lowest price vendor based on the lowest on the road cost. BUDGET IMPACT: The various divisions budget sufficient funds in their respective line items to cover the cost of these materials. SUPPORTING DOCUMENTS: 1. Bids sent to: River City Supply (UCM) Galesburg Builders Supply (UCM) Roanoke Concrete Products Tri-City Blacktop Inc. Tazewell County Asphalt McCarthy Improvement Company Tickle Asphalt Company Valley Construction Co. McLean County Asphalt Galena Road Gravel Riverstone Group 2. Bid Tabulation and On-the-road cost 21-3026 CITY OF GALESBURG Public Works Department Memo Operating Under Council- Manager Government Since 1957 Material Quotes for 2022 Bit. Hot Mix, PC Concrete, CA-6, Sand & CLSM BIDDER NAME: Project:22-01003-50-GM BIDDER ADDRESS: Bid Date: 12/8/2021 CITY/STATE/ZIP: Attended by:Miller/Gavin UNIT UNIT UNIT UNIT UNIT UNIT UNIT QTY UNIT ITEM PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 50 TON Course Aggregate CA-6 (Gravel or Crushed Stone)19.15$ 34.56$ 19.00$ 900 TON Course Aggregate CA-6 (Crushed White Stone)18.63$ 22.62$ 19.00$ 1600 TON **Hot Mix Asphalt Binder and Surface Course 79.00$ 75.00$ 90.00$ 500 CY Portland Cement Concrete, CL SI (Delivered)102.00$ 109.50$ 50 CY Portland Cement Concrete, CL PP1 Mix (Delivered)105.00$ 113.50$ 60 CY Portland Cement Concrete, CL PP2 Mix (Delivered)109.00$ 118.00$ 50 TON Mason Sand- FA 9 (Delivered)26.19$ 27.38$ 50 TON Mason Sand- FA 9 (Picked Up)8.50$ 30.98$ 100 TON Fill Sand- FA 1 (Delivered)16.06$ 17.16$ 100 TON Fill Sand- FA 1 (Picked Up)17.25$ 4.75$ 21.90$ 50 TON Trench Backfill- FA 6 (Delivered)13.88$ 13.88$ 50 TON Trench Backfill- FA 6 (Picked Up)16.43$ 4.75$ 17.46$ 200 CY Controlled Low Strength Material (CLSM) (Delivered)58.00$ 65.00$ 75 TON 3/8" Pea Gravel- CA 16 (Delivered)24.00$ 34.56$ 75 TON 3/8" Pea Gravel- CA 16 (Picked Up)24.00$ 9.00$ 38.16$ 40 TON Cold Patch (Emulsion) (Picked Up)120.00$ 128.50$ 110.00$ 200 TON **High Performance Patching Mixture (Picked Up)110.00$ 141.50$ 120.00$ 1 Each Extra Delivery Stops 1 Gallon SuperPlasticizer 10.00$ 1 Each 1% Non- Calcium Acc 9.00$ 1 Load Extra Delivery Charge for Loads less than 2 CuYd 75.00$ 1 CY For Heat Required from 1/1 to 12/31 8.00$ 2021 COST Mill Creek Mining, Inc.River City SupplyTazewell County Asphalt Galesburg Builders SupplyGalena Road Gravel 700 4th St. W Milan, IL 61264 Tickle Asphalt Co. Ltd PO Box 50 Chillicothe, IL 61523 23497 Ridge Rd East Peoria, IL 61611 816 N. Henderson St. Galesburg , IL 61401 816 N. Henderson St. Galesburg, IL 61401 816 N. Henderson St. Galesburg, IL 61401 700 4th St. W Milan, IL 61264 Gunther Construction CITY OF GALESBURG Material Quotes for 2022 Bit. Hot Mix, PC Concrete, CA-6, Sand & CLSM Project: 22-01003-50-GM Bid Date: 12/8/21 Company Bid price Location Miles Time (Hrs.) Round Trip Truck Cost Labor Cost Materal Cost (9 tons/truck)Total Cost Cost/ton Rank Hot Mix Asphalt Tazewell County $75.00 East Peoria, IL 53 2.5 $160.31 $77.75 $675.00 $913.06 $101.45 2 River City Supply $90.00 Galesburg, IL 5 0.3 $19.24 $9.33 $810.00 $838.57 $93.17 1 Patch - Emulsion Bldrs. Supply $128.50 Galesburg, IL 3 0.2 $12.83 $6.22 $1,156.50 $1,175.55 $130.62 2 Tickle Asphalt $110.00 Milan, IL 45 1.8 $115.43 $55.98 $990.00 $1,161.41 $129.05 1 High-Performance Patching Mixture Bldrs. Supply $141.50 Galesburg, IL 3 0.2 $12.83 $6.22 $1,273.50 $1,292.55 $143.62 2 Tickle Asphalt $120.00 Milan, IL 45 1.8 $115.43 $55.98 $1,080.00 $1,251.41 $139.05 1 Mason Sand FA-9 Bldrs. Supply $30.98 Galesburg, IL 2 0.2 $12.83 $6.22 $278.82 $297.87 $33.10 1 Fill Sand - FA 1 Bldrs. Supply $21.90 Galesburg, IL 2 0.2 $12.83 $6.22 $197.10 $216.15 $24.02 1 Galena Road Gravel $4.75 Chillicothe, IL 50 2 $128.25 $62.20 $42.75 $233.20 $25.91 2 Trench Backfill - FA6 Bldrs. Supply $17.46 Galesburg, IL 2 0.2 $12.83 $6.22 $157.14 $176.19 $19.58 1 Galena Road Gravel $4.75 Chillicothe, IL 50 2 $128.25 $62.20 $42.75 $233.20 $25.91 2 Pea Gravel CA-16 Bldrs. Supply $38.16 Galesburg, IL 2 0.2 $12.83 $6.22 $343.44 $362.49 $40.28 2 Galena Road Gravel $9.00 Chillicothe, IL 50 2 $128.25 $62.20 $81.00 $271.45 $30.16 1 GVW Hrly. Rate Hrly Truck Rate 17690 $64.13 Hrly Labor Rate $31.10 Calculation of hrly truck rate: In 1 hr. the truck can drive 50 miles. The truck gets 4 miles to the gallon In 1 hr. the truck uses 12.5 gallons of fuel 1 gallon fuel is $3.19 x 12.5 gallons = $39.88/hr for just fuel Plus wear and tear on the truck which includes tires, oil, misc. repairs, $24.25/hr. Lowest on the road cost - Asphalt and Aggregate ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GPO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECMEBER 20, 2021 AGENDA ITEM: Annual approval of updated investment policy. SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information Systems recommend City Council to approve the updated investment policy. BACKGROUND: In an effort to ensure the Investment Policy is kept current and in compliance with State law, the City’s Investment Policy is being presented to City Council for its annual review. The annual review is conducted subsequent to audit fieldwork and includes a review of the current investment policy. A sound investment policy helps to ensure the return on investments is maximized while considering safety and liquidity. Investment earnings are used to help cover yearly operating expenses in many of the funds. The City’s investment portfolio includes reserve funds and funds that are earmarked for legal reasons or funds earmarked for planning reasons. After review of the current Investment Policy, there are only a couple of places with minor recommended title changes. BUDGET IMPACT: Review of the Investment Policy ensures that standards and procedures are updated on an annual basis. SUPPORTING DOCUMENTS: 1.Red-lined Investment Policy 21-4121 Investment Policy—Red-Lined Finance Department 55 West Tompkins Street Galesburg, IL 61401 Approved by City Council on December 20, 2021 CITY OF GALESBURG Illinois, USA ________________________________________________________________________________________________________________________________________________________________________________________ Page 1 Approved: October 19, 2020December 20, 2021 TABLE OF CONTENTS POLICY STATEMENT ........................................................................................................... 2 SCOPE ...................................................................................................................................... 2 OBJECTIVE ............................................................................................................................. 2 Safety ..................................................................................................................................... 2 Credit Risk ............................................................................................................................. 2 Interest Rate Risk .................................................................................................................. 3 Liquidity ................................................................................................................................ 3 Yield ...................................................................................................................................... 3 STANDARDS OF CARE ......................................................................................................... 3 Prudence ................................................................................................................................ 3 Ethics and Conflicts of Interest ............................................................................................. 4 Delegation of Authority ......................................................................................................... 4 SAFEKEEPING AND CUSTODY .......................................................................................... 4 Authorized Financial Dealers and Institutions ...................................................................... 4 Internal Controls .................................................................................................................... 5 Delivery vs. Payment ............................................................................................................. 5 SUITABLE INVESTMENTS .................................................................................................. 5 Investment Types ................................................................................................................... 5 Collateralization..................................................................................................................... 6 Repurchase Agreements ........................................................................................................ 6 INVESTMENT PARAMETERS ............................................................................................. 7 Diversification ....................................................................................................................... 7 Maximum Maturities ............................................................................................................. 7 Competitive Bid ..................................................................................................................... 7 REPORTING ............................................................................................................................ 7 Methods ................................................................................................................................. 7 Performance ........................................................................................................................... 8 POLICY CONSIDERATIONS ................................................................................................ 8 Exemptions ............................................................................................................................ 8 Amendments .......................................................................................................................... 8 ATTACHMENTS ..................................................................................................................... 8 ADOPTION .............................................................................................................................. 8 LIST OF AUTHORIZED PERSONNEL ................................................................................. 9 GLOSSARY OF CASH MANAGEMENT TERMS ............................................................. 10 AUTHORIZED FINANCIAL DEALERS INVESTMENT POLICY ACCEPTANCE ........ 18 ________________________________________________________________________________________________________________________________________________________________________________________ Page 2 Approved: October 19, 2020December 20, 2021 CITY OF GALESBURG, ILLINOIS INVESTMENT POLICY POLICY STATEMENT It is the policy of the City of Galesburg to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. SCOPE The investment policy applies to all investment transactions and activities of the City except for the Police Pension Fund and the Fire Pension Fund, which are subject to the order of the Board of Trustees of each respective fund. All financial assets of current funds, and other funds that may be created from time to time, shall be administered in accordance with the provisions of this policy. The Board of Trustees of the Galesburg Public Library may establish a separate investment policy to govern the investment activities of the City’s Public Library Fund and any special revenue, debt service, or capital projects funds that the City may create specifically for the Library’s benefit, subject to the approval of the City Council. In the absence of a separate, validly approved investment policy for the Library funds, this policy shall govern the investment activities of the Library. OBJECTIVE The primary objective, in priority order of the City of Galesburg investment activities shall be safety, credit risk, liquidity and yield. Safety Safety of principal is the foremost objective of the City. Investments of the City shall be undertaken in a manner that seeks to insure the preservation of capital in the portfolio. Credit Risk Credit Risk is the risk of loss due to the failure of the security issuer or backer. Credit risk may be mitigated by: •Limiting investments to the safest types of securities •Pre-qualifying the financial institutions, broker/dealers and advisors with which an entity will do business, and •Diversifying the investment portfolio so that potential losses on individual securities will be minimized. ________________________________________________________________________________________________________________________________________________________________________________________ Page 3 Approved: October 19, 2020December 20, 2021 Interest Rate Risk Interest rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by: •Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity, and •By investing operating funds primarily in shorter-term securities Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash need to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). A portion of the portfolio also may be placed in money market mutual funds or Council approved local government investment pools, which offers same-day liquidity for short-term funds. Yield The City’s investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the City’s risk constraints and liquidity needs. The core of investments is limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions: 1)a declining credit security could be sold early to minimize loss of principal; 2)a security swap would improve the quality yield, or target duration in the portfolio; or 3) liquidity needs of the portfolio require that the security be sold STANDARDS OF CARE Prudence The standard of prudence to be used in the investment function shall be the “Prudent Person” standard and shall be applied in the context of managing the overall portfolio. This standard states “Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the expected income to be derived.” The Investment Officer and those delegated with investment authority under this policy, when acting in accordance with the written procedures and this policy, and in accord with the Prudent Person Rule, shall be relieved of personal responsibility and liability in the management of the portfolio. ________________________________________________________________________________________________________________________________________________________________________________________ Page 4 Approved: October 19, 2020December 20, 2021 Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Delegation of Authority Authority to manage the City of Galesburg’s investment program is granted to the Director of Finance and derived from the state statutes. The Director of Finance is designated as the Investment Officer and is responsible for investment management decisions and activities. All participants in the investment process shall seek to act responsibly as custodians of the public trust. The Investment Officer shall develop and maintain written administrative procedures for the operation of the investment program, which are consistent with this investment policy. Procedures will include reference to selection of broker/dealers and financial institutions, safekeeping, repurchase agreements, wire transfer agreements, banking services contracts, and other investment related activities. The Investment Officer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials and staff. The Investment Officer shall designate the Senior Accountant Assistant Finance Director as a liaison/deputy in the event circumstances require timely action and the Investment Officer is not available. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Investment Officer. SAFEKEEPING AND CUSTODY Authorized Financial Dealers and Institutions A list will be maintained of financial institutions authorized to provide investment services. In addition, a list will also be maintained, by the Investment Officer, of approved security brokers/dealers selected by creditworthiness. No public deposit shall be made except to a qualified public depository as established by the state statutes. The Investment Officer may approve a broker or dealer to sell securities to the City if the broker or dealer meets the following criteria: •Provides audited financial statements for the past three fiscal years. •Provides proof of membership in the Securities Investor Protection Corporation. •Provides proof of registration with the Securities and Exchange Commission. •Provides proof of membership in a self-regulatory organization such as the National Association of Securities Dealers, the Financial Industry Regulatory Authority or the New York Stock Exchange. •Provides proof of state registration. •Has been in operation for at least 10 years, or in the case of broker/dealer companies that have been created as result of mergers or acquisitions, have a substantial operating history. ________________________________________________________________________________________________________________________________________________________________________________________ Page 5 Approved: October 19, 2020December 20, 2021 Once a broker/dealer is approved to sell securities to the City, the broker/dealer must continue to provide its most current audited annual financial statements along with the submission of the annually completed and signed “Authorized Financial Dealers Investment Policy Acceptance” form. All security brokers/dealers with whom the City transacts business will be provided a copy of this Investment Policy. All security broker/dealers will provide the City with certification of having read and understood and agreeing to comply with the City’s investment policy. An annual review of the registration of qualified broker/dealers will be conducted by the Director of Finance. Internal Controls The Investment Officer is responsible for establishing and maintaining an internal control structure designed to ensure that assets of the City are protected from loss, theft or misuse. The controls shall be designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognized that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits require estimates and judgments by management. Accordingly, the Director of Finance shall establish a process for an annual review by an external independent review by the City’s independent auditor to assure compliance with policies and procedures. The internal controls shall address the following points: •Control of collusion •Separation of transaction authority from accounting and recordkeeping •Custodial safekeeping •Avoidance of physical delivery securities •Clear delegation of authority to subordinate staff members •Written confirmation of transactions for investments and wire transfers •Development of a wire transfer agreement with the lead bank and third-party custodian Delivery vs. Payment All security transactions, where applicable, entered into by the City, shall be conducted on a delivery-versus-payment (DVP) basis to ensure that securities are deposited in an eligible financial institution before the release of funds. SUITABLE INVESTMENTS Investment Types The City may invest in any type of security allowed for in Illinois statutes under the Public Funds Investment Act (30 ILCS 235/1) regarding the investment of public funds for home rule municipalities. With Council’s approval prior to the purchase of the following type of investment, approved investments also include an adjustment to the following section of 30 ILCS 235/1 a-1: ________________________________________________________________________________________________________________________________________________________________________________________ Page 6 Approved: October 19, 2020December 20, 2021 •With Council’s prior approval, the City may also invest in unrated bonds or debt certificates issued by any local governmental unit of the State of Illinois, of any other state, or of any political subdivision or agency of the State of Illinois or of any other state, whether the interest earned thereon is taxable or tax-exempt under federal law. The debt certificates shall be registered in the name of the City or held under a custodial agreement at a bank. If Illinois State statutes for investment of public funds approve additional types of securities, they will be eligible for investment by the City. This policy shall be amended to reflect the additional types of securities for investment and the amended version approved by the City Council. Direct specific investment parameters for the investment of public funds in Illinois are found in the Illinois State Statutes, Public Funds Investment Act 30ILCS 235. Collateralization Funds on deposit in excess of FDIC or SIPC limits must be secured by some form of collateral, witnessed by a written agreement. The amount of collateral provided will not be less than 100 percent of the fair market value of the net amount of public funds secured. Collateral shall be either in the form of securities specifically pledged to and held in the City’s name and held in safekeeping by an independent third party custodian designated by the City Council, such as a trust institution, or a Federal Reserve Bank and evidenced by a safekeeping agreement which complies with the Uniform Commercial Code (UCC) requirement for control, or in the form of an original Federal Home Loan Bank irrevocable Letter of Credit issued to the City of Galesburg or an agent of the City of Galesburg equal to 100 percent of the fair market value of the net amount of public funds secured. The custodian may not be owned or controlled by the depository institution or its holding company unless it is a separately operated trust institution. The UCC states that the depositor does not have a perfected interest in a security unless the depositor controls it. Control means that swaps, sales, and transfers cannot occur without the depositor’s written approval. A detail monthly statement listing a description of securities pledged and held in safekeeping must be provided to the City. The City will accept any of the following securities as collateral: •Negotiable obligations of the United States Government; or •Negotiable obligations of any agency or instrumentality of the United States Government guaranteed by the full faith and credit of the United States Government; or •Negotiable obligations of the State of Illinois Substitutions of collateral should meet the requirements of the collateral agreement, be approved in writing prior to release, and the collateral should not be released until the replacement collateral has been received. Repurchase Agreements Repurchase agreements shall be consistent with GFOA Recommended Practices on Repurchase Agreements. ________________________________________________________________________________________________________________________________________________________________________________________ Page 7 Approved: October 19, 2020December 20, 2021 INVESTMENT PARAMETERS Diversification The investments shall be diversified by: •Limiting investments to avoid overconcentration in securities from a specific issuer or business sector (excluding U.S. Treasury securities or investments federally insured such as with FDIC), •Limiting investment securities that have higher credit risks, •Investing in securities with varying maturities and •Continuously investing with a portion of the portfolio in readily available funds such as local government investment pools, money market or overnight repurchase agreements to ensure that appropriate liquidity is maintained in order to meet ongoing obligations. Maximum Maturities To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. We recognize that there is a permanent part of the portfolio, and when the increase in return for extending maturities is compelling, the Director of Finance may consider extending a segment of the portfolio into longer-term maturities. The maximum maturity for City investments shall be ten (10) years. The average maturity of the total portfolio shall not exceed five (5) years. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds such as local government investment pools, money market funds, or overnight repurchase agreements to ensure that appropriate liquidity is maintained to meet ongoing obligations. Competitive Bid A competitive “bid” shall be conducted, except for funds placed in local government investment pools and/or approved savings accounts or, when the City directly invests surplus funds in investment instruments. If the holding bank of a maturing certificate of deposit is offering a competitive rollover interest rate, the certificate of deposit can be rolled over to a new maturity date without a competitive bid. REPORTING Methods The Investment Officer shall submit quarterly reports to the City Manager and the City Council containing sufficient information to permit an informed outside reader to evaluate the performance of the investment program. The report should summarize investment securities held at the end of the reporting period, maturities, returns, percentage of the portfolio which each type of investment represents or other factors of importance. The market value of the portfolio shall be included within the quarterly reports. ________________________________________________________________________________________________________________________________________________________________________________________ Page 8 Approved: October 19, 2020December 20, 2021 Performance The investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio, taking into account the City’s investment constraints and cash flow needs, should obtain a comparable rate of return during a market/economic environment of stable interest rates. A series of appropriate benchmarks shall be established against which portfolio performance shall be compared on a regular basis. POLICY CONSIDERATIONS Exemptions Any investment currently held that does not meet the guidelines of this policy shall be exempted from the requirements of this policy. At maturity or liquidation, such monies shall be reinvested only as provided by this policy. Amendments This policy shall be reviewed on an annual basis. Any changes must be approved by the Director of Finance and any other appropriate authority, as well as the individual(s) charged with maintaining internal controls. ATTACHMENTS The following documents, as applicable, are attached to this policy: 1. List of authorized personnel 2.Glossary of Terms 3.Authorized Financial Dealers Investment Policy Acceptance ADOPTION The City’s investment policy shall be adopted by the City Council. The Investment Officer, City Manager and City Council shall review the policy on an annual basis. The investment policy is available in the City Clerk’s office at City Hall, 55 West Tompkins Street, Galesburg, IL. This policy supersedes all prior investment policies. ________________________________________________________________________________________________________________________________________________________________________________________ Page 9 Approved: October 19, 2020December 20, 2021 LIST OF AUTHORIZED PERSONNEL Investment Officer/Signer Gloria Osborn, Director of Finance & Information Systems Authorized Signer/Safekeeping Receipts [CDs] John PritchardPeter Schwartzman, Mayor Kelli Bennewitz; City Clerk Gloria Osborn, Director of Finance Bobbi Chockley, Senior AccountantAssistant Finance Director Todd Thompson, City Manager Liaison Investment Officer Bobbi Chockley, Senior AccountantAssistant Finance Director Secretary Kelli Bennewitz, City Clerk Third Party Trust Custodian Farmers & Mechanics Bank ________________________________________________________________________________________________________________________________________________________________________________________ Page 10 Approved: October 19, 2020December 20, 2021 GLOSSARY OF CASH MANAGEMENT TERMS The following is a glossary of key investing terms, many of which appear in the Investment Policy. This glossary has been adapted from an article, entitled "Investment terms for everyday use," that appeared in the April 5, 1996, issue of Public Investor, GFOA's subscription investment newsletter. Accrued Interest - The accumulated interest due on a bond as of the last interest payment made by the issuer. Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of federal agency is the Government National Mortgage Association (GNMA). An example of a FSA is the Federal National Mortgage Association (FNMA). Amortization - The systematic reduction of the amount owed on a debt issue through periodic payments of principal. Average Life - The average length of time that an issue of serial bonds and/or term bonds with a mandatory sinking fund feature is expected to be outstanding. Basis Point - A unit of measurement used in the valuation of fixed-income securities equal to 1/100 of 1 percent of yield, e.g., "1/4" of 1 percent is equal to 25 basis points. Bid - The indicated price at which a buyer is willing to purchase a security or commodity. Book Value - The value at which a security is carried on the inventory lists or other financial records of an investor. The book value may differ significantly from the security's current value in the market. Callable Bond - A bond issue in which all or part of its outstanding principal amount may be redeemed before maturity by the issuer under specified conditions. Call Price - The price at which an issuer may redeem a bond prior to maturity. The price is usually at a slight premium to the bond's original issue price to compensate the holder for loss of income and ownership. Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity. Cash Sale/Purchase - A transaction which calls for delivery and payment of securities on the same day that the transaction is initiated. ________________________________________________________________________________________________________________________________________________________________________________________ Page 11 Approved: October 19, 2020December 20, 2021 Collateralization - Process by which a borrower pledges securities, property, or other deposits for the purpose of securing the repayment of a loan and/or security. Commercial Paper - An unsecured short-term promissory note issued by corporations, with maturities ranging from 2 to 270 days. Convexity - A measure of a bond's price sensitivity to changing interest rates. A high convexity indicates greater sensitivity of a bond's price to interest rate changes. Coupon Rate - The annual rate of interest received by an investor from the issuer of certain types of fixed-income securities. Also known as the "interest rate." Credit Quality - The measurement of the financial strength of a bond issuer. This measurement helps an investor to understand an issuer's ability to make timely interest payments and repay the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower. Credit quality ratings are provided by nationally recognized rating agencies. Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or principal on a security. Current Yield (Current Return) - A yield calculation determined by dividing the annual interest received on a security by the current market price of that security. Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays for the securities when they are delivered either to the purchaser or his/her custodian. Derivative Security - Financial instrument created from, or whose value depends upon, one or more underlying assets or indexes of asset values. Discount - The amount by which the par value of a security exceeds the price paid for the security. Diversification - A process of investing assets among a range of security types by sector, maturity, and quality rating. Duration - A measure of the timing of the cash flows, such as the interest payments and the principal repayment, to be received from a given fixed-income security. This calculation is based on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a security is a useful indicator of its price volatility for given changes in interest rates. Fair Value - The amount at which an investment could be exchanged in a current transaction between willing parties, other than in a forced or liquidation sale. ________________________________________________________________________________________________________________________________________________________________________________________ Page 12 Approved: October 19, 2020December 20, 2021 Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository institutions in excess of current reserve requirements. These depository institutions may lend fed funds to each other overnight or on a longer basis. They may also transfer funds among each other on a same- day basis through the Federal Reserve banking system. Fed funds are considered to be immediately available funds. Federal Funds Rate - Interest rate charged by one institution lending federal funds to the other. Government Securities - An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See "Treasury Bills, Notes, and Bonds." Interest Rate - See "Coupon Rate." Interest Rate Risk - The risk associated with declines or rises in interest rates which cause an investment in a fixed-income security to increase or decrease in value. Internal Controls - An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points: 1.Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2.Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 3.Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. 4.Avoidance of physical delivery securities - Book-entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. 5.Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. 6.Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all ________________________________________________________________________________________________________________________________________________________________________________________ Page 13 Approved: October 19, 2020December 20, 2021 transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. 7.Development of a wire transfer agreement with the lead bank and third-party custodian -The designated official should ensure that an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers. Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields than short-term securities. This configuration usually occurs during periods of high inflation coupled with low levels of confidence in the economy and a restrictive monetary policy. Investment Company Act of 1940- Federal legislation which sets the standards by which investment companies, such as mutual funds, are regulated in the areas of advertising, promotion, performance reporting requirements, and securities valuations. Investment Policy - A concise and clear statement of the objectives and parameters formulated by an investor or investment manager for a portfolio of investment securities. Investment-grade Obligations - An investment instrument suitable for purchase by institutional investors under the prudent person rule. Investment-grade is restricted to those obligations rated BBB or higher by a rating agency. Liquidity - An asset that can be converted easily and quickly into cash. Local Government Investment Pool (LGIP) - An investment by local governments in which their money is pooled as a method for managing local funds. Mark-to-market - The process whereby the book value or collateral value of a security is adjusted to reflect its current market value. Market Risk - The risk that the value of a security will rise or decline as a result of changes in market conditions. Market Value - Current market price of a security. Maturity - The date on which payment of a financial obligation is due. The final stated maturity is the date on which the issuer must retire a bond and pay the face value to the bondholder. See "Weighted Average Maturity." Money Market Mutual Fund - Mutual funds that invest solely in money market instruments (short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances, repos and federal funds). ________________________________________________________________________________________________________________________________________________________________________________________ Page 14 Approved: October 19, 2020December 20, 2021 Mutual Fund - An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments. Mutual funds are regulated by the Investment Company Act of 1940 and must abide by the following Securities and Exchange Commission (SEC) disclosure guidelines: 1. Report standardized performance calculations. 2.Disseminate timely and accurate information regarding the fund's holdings, performance, management and general investment policy. 3.Have the fund's investment policies and activities supervised by a board of trustees, which are independent of the adviser, administrator or other vendor of the fund. 4. Maintain the daily liquidity of the fund's shares. 5. Value their portfolios on a daily basis. 6.Have all individuals who sells SEC-registered products licensed with a self-regulating organization (SRO) such as the National Association of Securities Dealers (NASD). 7.Have an investment policy governed by a prospectus which is updated and filed by the SEC annually. Mutual Fund Statistical Services - Companies that track and rate mutual funds, e.g., IBC/Donoghue, Lipper Analytical Services, and Morningstar. National Association of Securities Dealers (NASD) - A self-regulatory organization (SRO) of brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes authority over firms that distribute mutual fund shares as well as other securities. Net Asset Value - The market value of one share of an investment company, such as a mutual fund. This figure is calculated by totaling a fund's assets which includes securities, cash, and any accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number of shares outstanding. This is calculated once a day based on the closing price for each security in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)]/(Number of shares outstanding) No Load Fund - A mutual fund which does not levy a sales charge on the purchase of its shares. Nominal Yield - The stated rate of interest that a bond pays its current owner, based on par value of the security. It is also known as the "coupon," "coupon rate," or "interest rate." Offer - An indicated price at which market participants are willing to sell a security or commodity. Also referred to as the "Ask price." Par - Face value or principal value of a bond, typically $1,000 per bond. Positive Yield Curve - A chart formation that illustrates short-term securities having lower yields than long-term securities. ________________________________________________________________________________________________________________________________________________________________________________________ Page 15 Approved: October 19, 2020December 20, 2021 Premium - The amount by which the price paid for a security exceeds the security's par value. Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy customers. Many interest rates are keyed to this rate. Principal - The face value or par value of a debt instrument. Also, may refer to the amount of capital invested in a given security. Prospectus - A legal document that must be provided to any prospective purchaser of a new securities offering registered with the SEC. This can include information on the issuer, the issuer's business, the proposed use of proceeds, the experience of the issuer's management, and certain certified financial statements. Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public funds investors relating to investment practices. Regular Way Delivery - Securities settlement that calls for delivery and payment on the third business day following the trade date (T+3); payment on a T+1 basis is currently under consideration. Mutual funds are settled on a same day basis; government securities are settled on the next business day. Reinvestment Risk - The risk that a fixed-income investor will be unable to reinvest income proceeds from a security holding at the same rate of return currently generated by that holding. Repurchase Agreement (repo or RP) - An agreement of one party to sell securities at a specified price to a second party and a simultaneous agreement of the first party to repurchase the securities at a specified price or at a specified later date. Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase securities at a specified price from a second party and a simultaneous agreement by the first party to resell the securities at a specified price to the second party on demand or at a specified date. Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds and mandates such funds to maintain certain standards, including a 13- month maturity limit and a 90- day average maturity on investments, to help maintain a constant net asset value of one dollar ($1.00). Safekeeping - Holding of assets (e.g., securities) by a financial institution. Serial Bond - A bond issue, usually of a municipality, with various maturity dates scheduled at regular intervals until the entire issue is retired. ________________________________________________________________________________________________________________________________________________________________________________________ Page 16 Approved: October 19, 2020December 20, 2021 Sinking Fund - Money accumulated on a regular basis in a separate custodial account that is used to redeem debt securities or preferred stock issues. Swap - Trading one asset for another. Term Bond - Bonds comprising a large part or all of a particular issue which come due in a single maturity. The issuer usually agrees to make periodic payments into a sinking fund for mandatory redemption of term bonds before maturity. Total Return - The sum of all investment income plus changes in the capital value of the portfolio. For mutual funds, return on an investment is composed of share price appreciation plus any realized dividends or capital gains. This is calculated by taking the following components during a certain time period. (Price Appreciation) + (Dividends paid) + (Capital gains) = Total Return Treasury Bills - Short-term U.S. government non-interest bearing debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000. Auctions of three- and six-month bills are weekly, while auctions of one-year bills are monthly. The yields on these bills are monitored closely in the money markets for signs of interest rate trends. Treasury Notes - Intermediate U.S. government debt securities with maturities of one to 10 years and issued in denominations ranging from $1,000 to $1 million or more. Treasury Bonds - Long-term U.S. government debt securities with maturities of ten years or longer and issued in minimum denominations of $1,000. Currently, the longest outstanding maturity for such securities is 30 years. Uniform Net Capital Rule - SEC Rule 15C3-1 outlining capital requirements for broker/dealers. Volatility - A degree of fluctuation in the price and valuation of securities. "Volatility Risk" Rating - A rating system to clearly indicate the level of volatility and other non- credit risks associated with securities and certain bond funds. The ratings for bond funds range from those that have extremely low sensitivity to changing market conditions and offer the greatest stability of the returns ("aaa" by S&P; "V-1" by Fitch) to those that are highly sensitive with currently identifiable market volatility risk ("ccc-" by S&P, "V-10" by Fitch). Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a portfolio. According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds may not exceed 90 days and no one security may have a maturity that exceeds 397 days. When Issued (WI) - A conditional transaction in which an authorized new security has not been issued. All "when issued" transactions are settled when the actual security is issued. ________________________________________________________________________________________________________________________________________________________________________________________ Page 17 Approved: October 19, 2020December 20, 2021 Yield - The current rate of return on an investment security generally expressed as a percentage of the security's current price. Yield-to-call (YTC) - The rate of return an investor earns from a bond assuming the bond is redeemed (called) prior to its nominal maturity date. Yield Curve - A graphic representation that depicts the relationship at a given point in time between yields and maturity for bonds that are identical in every way except maturity. A normal yield curve may be alternatively referred to as a positive yield curve. Yield-to-maturity - The rate of return yielded by a debt security held to maturity when both interest payments and the investor's potential capital gain or loss are included in the calculation of return. Zero-coupon Securities - Security that is issued at a discount and makes no periodic interest payments. The rate of return consists of a gradual accretion of the principal of the security and is payable at par upon maturity. ________________________________________________________________________________________________________________________________________________________________________________________ Page 18 Approved: October 19, 2020December 20, 2021 AUTHORIZED FINANCIAL DEALERS INVESTMENT POLICY ACCEPTANCE I have received the investment policy approved by City Council on October 19, 2020 December 20, 2021 for the City of Galesburg. I have read and understand the goals and objectives of the City’s investment program. Also, based on if I am seeking consideration to be a new broker/dealer or if I am currently an approved broker/dealer, I will include the required documentation listed below. Signature Date Print Name E-Mail Address Title Telephone Number Company Fax Number Company Address City, State, Zip Code Status Requirement Yes No Not Applicable Current If already an approved broker/dealer, ONLY include the company’s most current audited annual financial statement with this acceptance form New Been in operation for at least 10 years, or in the case of broker/dealer companies that have been created as result of mergers or acquisitions, have a substantial operating history New If this is the first time to submit acceptance form, provide audited financial statements for the past three fiscal years New Provided proof of membership in the Securities Investor Protection Corporation New Provide proof of registration with the Securities and Exchange Commission New Provide proof of membership in a self-regulatory organization such as the National Association of Securities Dealers, the Financial Industry Regulatory Authority or the New York Stock Exchange New Provide proof of state registration ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GPO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 20, 2021 AGENDA ITEM: Annual approval of the City’s Financial Policies. SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information Systems recommend approval of the updated City’s Financial Policies. BACKGROUND: Each year the City’s Financial Policies are reviewed and updated where necessary to take account for changes in Generally Accepted Accounting Principles (GAAP), Government Audit Standards Board (GASB) and the budget process. The current policies include a definition of the financial reporting entity, measurement focus and basis of accounting, operating revenue policies, operating expense policies, balance sheet policies, budget policies, capital improvement policies, vehicle replacement plan policies, building repair and maintenance plan policies, computer replacement plan policies, debt policies, federal funding in relation to OMB Uniform Guidance, pension policies, risk management policies, economic development fund and GASB 34. A couple of minor changes are recommended on page 21 and page 22 in updating the section, Risk Management Policies and the Risk Management Fund, to clarify that the risk management fund also utilizes supplemental insurance. BUDGET IMPACT: Sound financial policies help to ensure funds are spent and managed in the most cost-effective manner based on the services provided while ensuring the financial records are maintained in accordance with GAAP, Government Auditing Standards and state and federal laws. SUPPORTING DOCUMENTS: 1.Financial Policies draft version with recommended changes 21-4122 Financial Policies—Red Lined Finance Department 55 West Tompkins Street Galesburg, IL 61401 Approved December 20, 2021 CITY OF GALESBURG Illinois, USA Page 1 of 23 Approved November 16, 2020December 20, 2021 Table of Contents Table of Contents ............................................................................................................................ 1 FINANCIAL REPORTING ENTITY ............................................................................................ 3 MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION .. 3 Fund Financial Statements........................................................................................................... 3 OPERATING REVENUE POLICIES ............................................................................................ 5 Property Tax Revenue ................................................................................................................. 5 Other Tax Revenue ...................................................................................................................... 5 Restricted Revenues .................................................................................................................... 5 Fees, Licenses, Permits and other Miscellaneous Items .............................................................. 6 Intergovernmental Assistance ...................................................................................................... 6 Fees - Enterprise Funds ............................................................................................................... 6 Fees - Internal Service Funds ...................................................................................................... 6 Refund for Use of Recreation Services and/or Facilities ............................................................ 6 OPERATING EXPENDITURE POLICIES ................................................................................... 6 Inventories ................................................................................................................................... 6 Payment to Vendors..................................................................................................................... 7 Payroll Costs and Compensated Absences .................................................................................. 7 Capital Asset Expenditures/Expenses ......................................................................................... 7 Contingency ................................................................................................................................. 7 Administrative Fee Policy ........................................................................................................... 7 Contributions to External Agencies ............................................................................................. 8 BALANCE SHEET POLICIES ...................................................................................................... 8 Governmental Accounting Standards Board (GASB) Statement No. 54 .................................... 8 Order of Spending of Funds ...................................................................................................... 10 General Fund and Park & Recreation Fund Balance Policy ..................................................... 10 Debt Service – Assigning Fund Balance ................................................................................... 10 Water Fund – Operating Cash and Investment Policy .............................................................. 11 Cash Reserve ............................................................................................................................. 11 Investments ................................................................................................................................ 11 Inventories ................................................................................................................................. 11 Capital Assets ............................................................................................................................ 11 Due To/Due From ...................................................................................................................... 12 BUDGET POLICIES .................................................................................................................... 12 CAPITAL IMPROVEMENT POLICIES ..................................................................................... 13 VEHICLE REPLACEMENT PROGRAM................................................................................... 13 Contributions ............................................................................................................................. 14 Interest Allocations .................................................................................................................... 14 Estimated Useful Lives .............................................................................................................. 14 Estimated Replacement Costs ................................................................................................... 14 Replacement of Equipment & Vehicles .................................................................................... 14 Pool Car ..................................................................................................................................... 15 Documentation........................................................................................................................... 15 BUILDING REPAIR & MAINTENANCE PROGRAM ............................................................. 15 Page 2 of 23 Approved November 16, 2020December 20, 2021 Contributions ............................................................................................................................. 15 Interest Allocations .................................................................................................................... 15 Estimated Useful Lives .............................................................................................................. 15 Estimated Replacement Costs ................................................................................................... 16 Documentation........................................................................................................................... 16 COMPUTER REPLACEMENT PROGRAM .............................................................................. 16 Contributions ............................................................................................................................. 16 Interest Allocations .................................................................................................................... 16 Estimated Useful Lives .............................................................................................................. 16 Estimated Replacement Costs ................................................................................................... 17 Documentation........................................................................................................................... 17 DEBT POLICIES.......................................................................................................................... 17 Notification of Reportable Events ............................................................................................. 18 Revenue Bonds .......................................................................................................................... 19 General Obligation Refunding Bonds, Series 2011C (Prior Taxable General Obligation Bonds, Series 2003) ............................................................................................................................... 19 FEDERAL FUNDING – OMB UNIFORM GUIDANCE ........................................................... 19 Implementation of OMB Uniform Guidance ............................................................................ 19 OMB Uniform Guidance Documentation ................................................................................. 19 Use of Federal Funds and Oversight of Federal Funding Projects ............................................ 20 PENSION POLICIES ................................................................................................................... 20 Pension Funding Policies........................................................................................................... 21 RISK MANAGEMENT POLICIES ............................................................................................. 21 Benefit Policy on Military Duty ................................................................................................ 21 Risk Management Fund ............................................................................................................. 22 ECONOMIC DEVELOPMENT FUND ....................................................................................... 22 GASB 34 ....................................................................................................................................... 22 Page 3 of 23 Approved November 16, 2020December 20, 2021 FINANCIAL REPORTING ENTITY The City of Galesburg (City) is a municipal corporation governed by a mayor and city council, which are elected by the public and have the exclusive responsibility and accountability for the decisions it makes. The City has the statutory authority to adopt its own budget, to levy taxes, and to issue bonded debt without the approval of another government. It has the right to sue and be sued, and has the right to buy, sell, lease, or mortgage property in its own name. The City is bound by Generally Accepted Accounting Principles (GAAP), Government Auditing Standards promulgated by the Governmental Accounting Standards Board (GASB), all applicable state statutes and the Office of Management and Budget (OMB) Uniform Guidance. All financial, reporting, and accounting policies will be reviewed and maintained in accordance with these requirements. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION The City of Galesburg implemented GASB 34 during fiscal year end March 31, 2002. GASB 34 requires government wide financial statements as well as fund financial statements. While the measurement focus and basis of accounting will remain the same for the fund financial statements, the government-wide statements will be completed using the flow of economic resources measurement focus and the full accrual basis of accounting. The financial policies outlined below are based on fund financial statements. Fund Financial Statements The accounts of the City are organized on a basis of funds. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance related legal and contractual provisions. A minimum number of funds are maintained consistent with legal and managerial requirements. General fixed assets and long-term liabilities of the City are reported in a separate GASB 34 Fund. The City has the following funds: Governmental Funds are used to account for the City’s general government operating activities. Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting revenue is recognized when it becomes susceptible to accrual or “measurable and available”. Measurable means the amount of the transaction can be determined and available means collectible within the current period or soon enough thereafter to pay liabilities of the current period. Expenditures are recognized when the related fund liability is incurred, except for interest incurred but not yet payable on general long-term debt which is recognized when due, and certain compensated absences which are recognized when the liabilities are expected to be liquidated with available financial resources. Property and personal property replacement taxes, special assessments, charges for services and interest are susceptible to accrual. Sales taxes collected and held by the state Page 4 of 23 Approved November 16, 2020December 20, 2021 at year-end on behalf of the City are also recognized as revenue, to the extent they are received within 60 days of the fiscal year end. Miscellaneous revenue items, which are not susceptible to accrual, are recognized only as they are received in cash. Entitlements and grants are recognized as revenue at the time of receipt or earlier if susceptible to modified accrual criteria is met. Expenditure driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met and monies have been received during the fiscal year or within 60 days of the fiscal year end. Governmental fund types include the general fund, special revenue funds, capital projects funds, debt service funds, and permanent funds. The funds are defined as follows: • General Fund The general fund should be used to account for and report all financial resources not accounted for and reported in another fund. • Special Revenue Funds Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specific purposes other than debt service or capital projects. The restricted or committed proceeds of the specific revenue sources should be expected to continue to comprise a substantial portion of the inflows reported in the fund. Other resources, such as investment earnings and transfers from other funds, also may be reported in the fund if those resources are restricted, committed or assigned to the specified purpose of the fund. The City should discontinue reporting a special revenue fund, and instead report the fund’s remaining resources in another fund type as the general fund, if the government no longer expects that a substantial port of the inflows will derive from restricted or committed revenue sources. • Capital Project Funds Capital projects funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition of construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital-related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations or other governments. • Debt Service Funds Debt service funds are used to account for and report financial resources that are restricted, committed or assigned to expenditure for principal and interest, even if it is being accumulated for future years’ payments. Debt service funds should be used to report resources if legally mandated. • Permanent Funds Page 5 of 23 Approved November 16, 2020December 20, 2021 Permanent funds should be used to account for and report resources that are restricted to the extent that only earnings, and not principal, may be used for purposes that support the reporting government’s programs. Permanent funds do not include private-purpose trust funds, which should be used to report situations in which the government is required to use the principal or earnings for the benefit of individuals, private organizations or other governments. Proprietary Funds are accounted for using the flow of economic resources measurement focus and the accrual basis of accounting. Under this method, revenues are recognized when earned and expenses are recognized at the time the liabilities are incurred. Fiduciary Funds are used to account for assets held by the City in a trustee capacity or as an agent on behalf of others. The fiduciary funds include trust and agency funds. OPERATING REVENUE POLICIES The City will strive to maintain a diversified and stable revenue system to shelter the government from short-term fluctuations in any one-revenue source to ensure its ability to provide ongoing services. The Finance Department will prepare and maintain both short and long-term revenue projections to be used for development of future projects and service opportunities and to identify future short falls in order to allow for time to develop alternate revenue sources. Property Tax Revenue Property taxes are recognized as a receivable at the time they are levied. Property taxes are levied each year on all taxable real property in the city. Property taxes are assessed in December and attach as an enforceable lien on the property as of the proceeding January 1. These taxes become due and collectible in June and September of the following year, and are collected by the county collector, who in turn remits to the City its respective share. The City receives these remittances approximately one month after the collection dates. Property tax revenue needs are addressed using a target rate and in monitoring un-collectable amounts. Other Tax Revenue All other tax revenue is recognized when measurable and available. Accounts receivable are adjusted at year-end according to tax amounts received during the fiscal year or relating to that fiscal year and received within 60 days of the fiscal year end. Restricted Revenues The City receives and will aggressively pursue many types of restricted funds. These revenues shall be used only for the purposes legally permissible and in a fiscally responsible manner. All federally funded grant revenues will be spent and managed in accordance with Office of Management and Budget (OMB) Uniform Guidance. Acceptance of these types of funds will include a review of matching fund requirements, related operating expenditures, the length of the program and consequential disposition of the program. All grant revenue is recognized when the Page 6 of 23 Approved November 16, 2020December 20, 2021 actual expenditure financed by the grant is made. Other restricted revenue is recorded when measurable and available. Fees, Licenses, Permits and other Miscellaneous Items All fees for licenses, permits, fines, and other miscellaneous charges shall be set to recover related costs and are recognized when measurable and available. These fees shall be reviewed and adjusted accordingly during the annual budget process. Intergovernmental Assistance Intergovernmental assistance will be used to finance only those items that are consistent with approved capital improvement plans and/or other approved programs/agreements. Intergovernmental revenue is recognized when measurable and available. Fees - Enterprise Funds Enterprise fund fees and rates will be reviewed annually through the budget process. All charges and fees will be set to ensure all costs of providing those services are provided for including related debt obligations and depreciation of property and equipment. Fees - Internal Service Funds Internal Service fund fees charged to various City funds and departments will be reviewed annually during the budget process to ensure all costs of providing those services are provided for including related debt obligations and depreciation of property and equipment. The amounts paid for past claims, the number of employees by department and fund and reserve requirements are some of various factors which may be used as the basis for estimating fees paid to the Risk Management Fund (see Risk Management Policies). Refund for Use of Recreation Services and/or Facilities When refunds for the use of recreation facilities or services are permitted and approved by the department head, in order to cover expenses which are incurred in processing the refund, the amount submitted back to the customer will be reduced by 10 percent of the amount collected for the service and/or facility. The refund will be submitted to the customer through ACH and credited to the customer’s bank account. OPERATING EXPENDITURE POLICIES The City will conduct business by following a sound cash management policy employing a pay- as-you-go basis. All attempts will be made to reduce costs where appropriate. All current operating, maintenance, depreciation, direct and indirect costs will be funded through the use of current revenues. All operating expenditures will be approved by City Council as they become payable. See Fund Balance Policies for acceptable uses of fund balance reserves. Inventories Page 7 of 23 Approved November 16, 2020December 20, 2021 Miscellaneous inventories maintained by the City will be recognized as expenditures at the time of consumption rather than at the time of purchase. All items and services received prior to year- end will be recognized during that fiscal year as expenditures. Payment to Vendors In order to decrease costs in processing vendor payments, the City will require payments to vendors through ACH or automatic credit to the vendor’s checking or savings account. By utilizing ACH, the City can reduce the cost for check stock, avoid the need and costs to reissue lost checks, reduce stop payment fees for lost checks and decrease staff time in the task of bank reconciliation. Payroll Costs and Compensated Absences All payroll costs will be based on Council approved salary ordinances, union contracts, and personnel policies. It is the policy of the City to permit employees to accumulate earned but unused vacation and sick leave benefits. Those benefits expected to be liquidated with expendable available financial resources of the governmental funds are reported as expenditures and a fund liability of the fund that will pay it. Amounts not expected to be liquidated with expendable available financial resources are reported in the government-wide GASB 34 Fund. Proprietary funds recognize the expense when the benefits vest and are accrued. Capital Asset Expenditures/Expenses All capital asset purchases by governmental funds are accounted for and budgeted as expenditures at the time of their acquisition. Proprietary fund acquisitions are capitalized with depreciation used as the tool to recognize the related expense. All attempts will be made to fund the purchase and maintenance of capital assets with current revenues. Depreciation will be used as a tool to estimate replacement needs for current and future fiscal years. Operating and capital leases and other miscellaneous financing opportunities will be addressed at the time of purchase to ensure the assets are acquired using the most cost-effective method. Contingency In order to protect the services provided by the City; a contingency in an amount designated by City Council will be built into the operating budget. This amount is budgeted for purpose of providing for non-recurring unanticipated expenditures. During the budget process, Administration will recommend a budget amount, at the minimum, of one percent of the budgeted revenue amount. Every attempt will be made to keep the contingency to a minimum. This amount is independent of the fund balance reserve amounts and will not be used as such. Administrative Fee Policy Enterprise and Internal Service Funds are required, by GAAP, to be self-supporting. The City uses personnel paid for in the General Fund to assist in the administration of the Enterprise Fund activities. Because the General Fund provides this assistance, an administrative fee is charged to the fund to cover these costs. The purpose of the fee is to ensure the funds are self-supporting. The fee will be calculated to reflect a percentage of indirect/direct costs associated in the General Fund. The calculation will be based on the most recent full year completed during the budget process. The indirect/direct cost approach was initially utilized in fiscal year 2012 to determine the administrative fee from the Water Fund to the General Fund. The indirect/direct cost approach Page 8 of 23 Approved November 16, 2020December 20, 2021 was initially utilized in fiscal year 2013 to determine the administrative fee to the General Fund for the Refuse Fund. Administrative fees are considered a quasi-external transaction for accounting purposes meaning that the transactions are treated as revenues and expenditures if they would have involved organizations external to the government unit and not as transfers. Contributions to External Agencies In order to benefit the community and its residents and visitors, the City Council may approve an expenditure to contribute funds and/or resources to an external agency in order to allow that agency to accomplish its goal and/or mission. If an expenditure is approved, prior to releasing the funds and/or resources to the external agency, the agency must provide in writing how the funds/resources will be utilized by the agency. This will allow the City to record the community benefit offered to the community by the agency with the assistance of funds/resources received by the City. If an external agency is approved to receive funding by the City, the following requirements will need to be addressed by the external agency: 1. Submit an invoice for payment requesting the amount awarded to the agency and a due date which serves as an invoice for audit purposes. 2. Complete a. A W-9 Form b. An External Agency Agreement 3. Submit the invoice, W-9, and External Agency Agreement to the City of Galesburg Administration Office. 4. Include the City of Galesburg, and its logo where possible, as a sponsor on any advertising or promotional items for the event. BALANCE SHEET POLICIES Governmental Accounting Standards Board (GASB) Statement No. 54 In February 2009, the GASB issued statement number 54, Fund Balance Reporting and Governmental Fund Type Definitions, which requires the City to make certain decision regarding the use of resources and classifications of ending fund balance in order for the annual financial reports (audits) to be in compliance with generally acceptable accounting principles (GAAP). Fiscal year 2011 was the first year the City was required to and implemented GASB 54. The intent of GASB 54 is to improve the usefulness of the amounts reported in ending fund balances on the year-end financial reports by providing clearer fund balance classifications that can be more consistently applied and by clarifying the existing government fund type definitions. With GASB 54, a hierarchy of fund balance classifications has been created. These classifications are based primarily on the extent to which governments are bound by the constraints placed on resources reported in those funds. This approach is intended to provide users more consistent and understandable information about a fund’s new resources. Previously, the city reported fund balances that were reserved, designated or unreserved. With the implementation of GASB 54, there are five categories required for ending fund balances: Page 9 of 23 Approved November 16, 2020December 20, 2021 Nonspendable Fund Balance • Amounts that cannot be spent due to form that are in either short term or longer term; for example, inventories and prepaid amounts. Also, long-term loan and notes receivables, and property held for resale would be reported here unless the proceeds are restricted, committed or assigned. • Amounts that must be maintained intact legally or contractually such as principal of a permanent fund. Restricted Fund Balance The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation. • The portion of a Governmental Fund’s fund balance that is subject to external enforceable legal purpose restrictions as to what the fund balance can be spent on. Committed Fund Balance The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the government’s highest level of decision-making authority. • Action would be required by the same group to remove or change the constraints placed on the resources. • Action to constrain the resources must occur prior to yearend; however, the amount can be determined in the subsequent period. Assigned Fund Balance Amounts in the assigned fund balance classification are intended to be used by the government for specific purposes but do not meet the criteria to be classified as restricted or committed. In governmental funds other than the general fund, assigned fund balance represents the remaining amount that is not restricted or committed. • The portion of a Governmental Fund’s balance to denote management’s intended use of resources • For all governmental funds other than the general fund, any remaining positive amounts not classified as nonspendable, restricted or committed. • For the general fund, amounts constrained for the intent to be used for a specific purpose by a governing board or body or official that has been delegated authority to assign amounts. Amount reported as assigned should not result in a deficit in unassigned fund balance. Unassigned Fund Balance Unassigned fund balance is the residual classification for the government’s general fund and includes all spendable amounts not contained in the other classifications. Governments are required to disclose information about the processes through which constraints are imposed on amounts in the committed and assigned classifications • Available expendable financial resources in a governmental fund that are not the object of a tentative management plan (i.e., assigned). • For the general fund, amounts not classified as nonspendable, restricted, committed or assigned. The general fund is the only fund that would report a positive amount in unassigned fund balance. Page 10 of 23 Approved November 16, 2020December 20, 2021 • For all governmental funds other than the general fund, amount expended in excess of resources that are nonspendable, restricted, committed or assigned (a residual deficit). In determining a residual deficit, no amount should be reported as assigned. Positive unassigned fund balance can only be reported in the General Fund. Note: In non-governmental funds (e.g., water fund); management may decide to “assign” funds for a specific purpose. This will be done as an internal budgeting procedure rather than as a formal accounting entry. Order of Spending of Funds The City will spend the most restricted dollars before less restricted, in the following order: Restricted Committed Assigned Unassigned The Director of Finance and Information Systems will determine if a portion of fund balance should be assigned. General Fund and Park & Recreation Fund Balance Policy To maintain the City’s ability to provide services during emergencies and unexpected declines in the economy, the City will maintain a General Fund fund balance of 16 weeks, or approximately 30 percent of operating expenses. In 2015, the special revenue fund, Parks and Recreation, was established to record revenues and expenditures for City recreation and park sites. After the initial transfer of funds from the General Fund to the Park and Recreation Fund, the Park and Recreation Fund must maintain, at a minimum, 3 weeks or 5 percent of operating expenditures of the divisions within the fund. The fund balance shall be exclusive of all other reserves and contingencies and shall be reported as unassigned. The use of these funds shall be limited to emergencies and unexpected declines in the economy. The use of fund balance to cover unexpected declines in the economy will be temporary pending identification of new revenue sources or a reduction of services. Should the balance fall below the minimum fund balance level, a plan will be submitted to City Council for building the fund balance to the appropriate level. Such a plan would include the time frame needed to replenish the fund balance. The Director of Finance and Information Systems, upon approval by the City Manager, shall annually transfer any General Fund unreserved balance in excess of the required reserve to the Planning Fund which was established in fiscal year 2007. The Planning Fund balance shall be held and utilized for future needs of the City, including capital improvements, economic development; long-range planning or one-time expenditures that do not increase the City’s operating expenses. Debt Service – Assigning Fund Balance Page 11 of 23 Approved November 16, 2020December 20, 2021 It is also the policy of the City to assign a portion of Fund Balance in the amount of debt service payments for revenue bonds and/or for general obligation alternate revenue source for governmental debt for the following year. These funds may be assigned in the General Fund, Economic Development Fund or the debt service fund in which the debt will be paid from in the following year. Water Fund – Operating Cash and Investment Policy This policy shall apply to the City’s Water Fund. The policy shall address the minimum amount of operating cash and investment which shall be set aside for operations. The minimum operating cash and investments shall be 30 percent of the current annual budgeted expenses for the Water Fund. Cash Reserve The average amount of expenditures over a 12-month period will be computed annually. At a minimum, 1/12 of the amount will be held as liquid cash through the use of IL Funds or other short-term investments as deemed appropriate. All other cash shall be invested using a sound cash management policy and in accordance with the Council approved investment policy. Investments The City shall invest all idle cash 100 percent of the time in accordance with the Council approved investment policy. In accordance with GASB, all investments will be reported at fair value. Short- term investments are reported at cost, which approximates fair value. Securities traded on a national or international exchange are valued at the last reported sales price at current exchange rates. Mortgages are valued on the basis of future principal and interest payments and are discounted at prevailing interest rates for similar instruments. Investments that do not have an established market are reported at estimated fair value. Inventories Inventories are valued at cost using the first in first out (FIFO) method. The costs of governmental fund type inventories are recorded as expenditures when consumed rather than when purchased. Capital Assets Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads, bridges, sidewalks and similar items), are reported in the applicable governmental or business-type columns in the government-wide financial statements. Capital assets are defined by the City as assets with an initial, individual cost in excess of the following and an estimated useful life in excess of five years. Asset Class Land Building & Land Improvements, Infrastructure Intangible Assets Vehicles, Machinery, Furniture & Equipment Works of Art, Historical Artifacts Capitalization Threshold $ - 50,000 50,000 25,000 25,000 Page 12 of 23 Approved November 16, 2020December 20, 2021 Capital assets purchased by governmental funds are accounted for as expenditures of the funds at the time of their acquisition and are then capitalized at cost in the government-wide financial statements. Donated assets in the governmental and enterprise funds are capitalized at the estimated fair value at the date of the donation. Depreciation is computed by the straight-line method over the estimated useful lives of the respective government and enterprise fund assets. Sales of capital assets are recognized as revenue at the time of the sale. Interest costs incurred before the end of a construction period of a capital asset will not be capitalized and will be recognized as an expenditure or expense in the period in which the cost is incurred. Infrastructure assets are capitalized in the government-wide financial statements. The cost of normal maintenance and repairs, including street overlays, that do not add to the value of the asset or materially extend the assets’ lives are not capitalized. The estimated useful lives of each fixed asset types are as follows: Description Years Land Improvements 10-50 Buildings & Improvements 8-50 Machinery & Equipment 3-30 Streets & Roads 20-40 Brick Streets 50 Water Mains 100 Bridges 60 Asphalt Sidewalk 25 Brick Sidewalk 50 Concrete Sidewalk 40 Traffic Signals 40 Metal Street Lighting 20 Concrete Street Lighting 60 Dams 70 See Capital Improvement Policies for further information relating to property and equipment. Due To/Due From Due to/Due from: A separate due to and due from account will be maintained where necessary. The balances of these accounts will be addressed on a consistent basis with the balances paid off where appropriate. BUDGET POLICIES The City’s annual budget is adopted on a basis consistent with generally accepted accounting principles for all governmental funds. All appropriations lapse at fiscal yearend. Page 13 of 23 Approved November 16, 2020December 20, 2021 Development of the annual budget begins in April and follows the municipal budget system as defined by State Statutes. The municipal budget system is a well-rounded comprehensive approach to budgeting. The State Statutes require the budget to be completed in a financially sound manner and in conformity with a chart of accounts. The budget is prepared by fund, function, department and division. For example, fund (General); function (public safety); department (police); division (communications and records). A one-year balanced budget is prepared annually and formally adopted by City Council. The budget process includes an update of capital improvement plans, an update of the City’s financial policies, strategic planning sessions and public hearings. Department Heads manage their departmental budgets on a division level and in a fiscally responsible manner. During the financial and annual audit review of the financial reports for the divisions, the review is at the division level budget as a whole and not at the account number or line item level of the division budget. Budget to actual performance is reviewed and measured at both the department and division level by the Director of Finance. When a division is over budget as a whole, City Council will approve all needed budget adjustments for the specific division. Encumbrance accounting is employed in all funds. Encumbrances at year-end are closed and where necessary presented to City Council during the subsequent budget year as a budget adjustment. CAPITAL IMPROVEMENT POLICIES Capital improvement plans shall be updated annually and incorporated into the budget. The capital improvement plans are planning documents and do not authorize or fund projects. Capital projects will be prioritized according to the following guidelines: 1. The extent to which the project addresses a health or safety need. 2. The extent to which the project accomplishes essential preventative maintenance. 3. The extent to which the project utilizes matching funds. 4. The extent to which the project achieves a beneficial cost/benefit ratio. 5. The extent to which the project enhances development opportunities. 6. The extent to which the project addresses a critical community recreational need. Replacement of capital outlay items shall be timed at fairly stable intervals so as not to spend excessively in one year and restrictively in the next. Standards of maintenance to adequately protect the City’s capital investments shall be developed and periodically updated. The annual budget will be prepared to meet established maintenance schedules. VEHICLE REPLACEMENT PROGRAM Page 14 of 23 Approved November 16, 2020December 20, 2021 The purpose of the Vehicle Replacement Program is to plan for and provide the means for the replacement of all City owned vehicles and equipment. Contributions Those departments and divisions who use the vehicles and equipment included in the Vehicle Replacement Fund will make contributions. Contributions will be calculated during the budget season by the Finance Department staff. The contribution amounts will be communicated to Department Heads for inclusion in their budget requests. Contributions will be calculated using a straight-line method based on the remaining estimated useful life of the fleet and the estimated replacement cost of the fleet. Interest Allocations Interest earned in the Vehicle Replacement Program will be allocated at the end of each fiscal year based on the division’s cumulative contributions. Estimated Useful Lives The estimated useful lives used for equipment and vehicles will be standardized where appropriate. Estimated useful lives may be increased if the equipment continues to be reliable and cost effective to own or decreased if the cost of maintaining the equipment becomes prohibitive. These changes should be requested in the form of a recommendation to the Director of Finance based on the expertise of the Garage Superintendent and the approval of the Department Head responsible for the equipment or vehicle. Changes to the useful lives on the specific equipment will be noted during the budget process. Estimated Replacement Costs The replacement costs of the fleet will be based on cost and value factors related to the equipment. During the budget process, equipment values will be reviewed and, when appropriate, updated replacement costs will be based on the City’s experience with recent purchases, and/or vendor information, and/or current trending replacement costs. Replacement of Equipment & Vehicles The entire City fleet will be standardized as much as is reasonable. Standard specifications will be developed and maintained by the Garage Superintendent. The replacement of equipment and vehicles will be made based on like unit for like unit. Department and division input will be considered during the budgeting process. Any change in the type of vehicle and/or equipment that results in an increase in the replacement cost of the equipment will require approval by the Department Head, Director of Finance and ultimately City Council through their approval of the Vehicle Replacement Fund budget. All changes should be requested during the budget process to ensure proper contribution amounts are budgeted. Page 15 of 23 Approved November 16, 2020December 20, 2021 All equipment and vehicles purchased will be bid based on the bid guidelines established in City Ordinances. The following items will be considered during the development of the specifications for the bid process: lease versus purchase, optimum replacement point and the trade value of equipment or vehicles handed down to other departments. Pool Car For purposes of minimizing liability and travel expenditures a pool car will be kept and maintained by the Central Garage. City employees will be asked to use the car, when it is available, for all travel outside City limits. Use of the car will be scheduled by the Central Garage and will be scheduled on a first come first serve basis. Out of town travel will be given priority over those that need the car for in town travel. Each division will be charged for miles used based on the effective IRS rate paid. Documentation The Finance Department will maintain documentation of actual contributions made during the prior and current fiscal years. BUILDING REPAIR & MAINTENANCE PROGRAM The purpose of the Building Repair & Maintenance Program is to plan and prepare for future capital improvements to City owned buildings. Contributions Contributions will be made by the departments and divisions who are responsible for maintaining city owned buildings. Contributions will be calculated during the budget season by the Finance Department staff. The contribution amounts will be communicated to Department Heads for inclusion in their budget requests. Contributions will be calculated using a straight-line method based on the remaining estimated useful life of the capital improvement. Interest Allocations Interest earned in the Building Repair and Maintenance Program will be allocated at the end of each fiscal year based on the division’s cumulative contributions. Estimated Useful Lives The estimated useful lives used for capital improvements will be standardized where appropriate. Estimated useful lives may be increased if the structure or system is in good or acceptable condition or decreased if the cost of maintaining the structure or system becomes prohibitive. These changes will be requested in the form of a recommendation to the Director of Finance based on the expertise of the Purchasing Agent and the approval of the Department Head responsible for the structure or system. Changes to the useful lives will be noted during the during the budget process. Page 16 of 23 Approved November 16, 2020December 20, 2021 Estimated Replacement Costs The replacement costs of the improvements will be based on cost and value factors related to the improvements. During the budget process, improvement costs will be reviewed and, when appropriate, updated replacement costs will be based on vendor information and/or current trending replacement costs. Department and division input will be considered during the budgeting process. Any change in the type of improvement that results in an increase in the replacement cost of the improvement will require approval by the Department Head, Director of Finance and ultimately City Council through their approval of the budget. All changes should be requested during the budget process to ensure proper contribution amounts are budgeted. All improvements will be bid based on the bid guidelines established by City Ordinances. Documentation The Finance Department will maintain documentation of actual contributions made during the prior and current fiscal years. COMPUTER REPLACEMENT PROGRAM The purpose of the Computer Replacement Program is to plan and provide for the replacement of computer hardware and software. Contributions Contributions will be made by the departments and divisions who use the computer hardware and software. Contributions will be calculated prior to budget season by the Finance Department staff. The contribution amounts will be communicated to Department Heads for inclusion in their budget requests. Contributions will be calculated using a straight-line method based on the remaining estimated useful life of the capital improvement. Interest Allocations Interest earned in the Computer Replacement Program will be allocated at the end of each fiscal year based on the division’s cumulative contributions. Estimated Useful Lives The estimated useful lives used for computer hardware and software will be standardized where appropriate. Estimated useful lives may be increased if the equipment or software continues to be reliable and cost effective to own or decreased if the cost of maintaining the equipment or software becomes prohibitive. These changes will be requested in the form of a recommendation to the Director of Page 17 of 23 Approved November 16, 2020December 20, 2021 Finance based on the expertise of the Network Administrator and the approval of the Department Head responsible for the computer equipment and software. Changes to the useful lives will be noted during the during the budget process. Estimated Replacement Costs The replacement costs of the equipment will be based on cost and value factors related to the equipment. During the budget process, equipment will be reviewed and, when appropriate, updated replacement costs will be based on vendor information and/or current trending replacement costs Department and division input will be considered during the budgeting process. Any change in the type of computer hardware or software that results in an increase in the replacement cost of the hardware or software will require approval by the Department Head, Director of Finance and ultimately City Council through their approval of the budget. All changes should be requested during the budget process to ensure proper contribution amounts are budgeted. All improvements will be bid based on the bid guidelines established by City Ordinances. Documentation The Finance Department will maintain documentation of actual contributions made during the prior and current fiscal years. DEBT POLICIES The City of Galesburg shall use long-term debt for capital projects that cannot be financed using current revenues within the Revenue Policy guidelines. Debt financing shall generally be limited to one-time capital improvement projects and only under the following circumstances: 1. The project’s useful life will exceed the term of the financing. 2. The project’s revenue or specific resources will be sufficient to service the debt. 3. The project will benefit the citizens of Galesburg. 4. Debt financing shall not be appropriate for any recurring purpose. Tax anticipation debt will be retired annually, and bond anticipation notes will be retired within six months of the completion of the project. Refunding bonds may be authorized by the City Council provided such refunding does not result in an increase in the interest rate and does result in a savings over the life of the bonds. The City shall maintain good communications with bond rating agencies about its financial condition. The City will follow a policy of full disclosure on every financial report and bond prospectus. Page 18 of 23 Approved November 16, 2020December 20, 2021 A debt analysis will be maintained annually by the Director of Finance and will encompass all debt of the City including but not limited to: 1. The source of funding for all City debt. 2. Current and future debt capacity analysis. 3. A contingency debt plan should any of the funding sources become unavailable in the foreseeable future. 4. Compliance with all City debt policies and covenants. Notification of Reportable Events On August 20, 2018, the Securities and Exchange Commission (SEC) amended Rule 15c2-12. Based on the rule, there are sixteen reportable events for which an issuer must provide notice to the Municipal Securities Rulemaking Board’s Electronic Municipal Market Access (EMMA) website. In a timely manner, not in excess of ten business days after the occurrence of the event, notice of any of the following events will be required for: 1) Principal and interest payment delinquencies 2) Non-payment related defaults, if material 3) Unscheduled draws on debt service reserves reflecting financial difficulties 4) Unscheduled draws on credit enhancements reflecting financial difficulties 5) Substitution of credit or liquidity providers, or their failure to perform 6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, notices or determinations with respect to the tax status of the security, or other material events affecting the tax status of the security 7) Modifications to rights of security holders, if material 8) Bond calls, if material, and tender offers 9) Defeasances 10) Release, substitution, or sale of property security repayment of the securities, if material 11) Rating changes 12) Bankruptcy, insolvency, receivership, or similar event of the organization 13) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material 14) Appointment of a successor or additional trustee or the change of name of a trustee, if material 15) For new bond issues, as of February 27, 2019, incurrence of a financial obligation of the obligated person, if material, or agreements to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the obligated person, any of which affect security holders, if material; and 16) For new bond issues, as of February 27, 2019, default, event of acceleration, termination event, modification of terms, or other similar events, under the terms of a financial obligation of the obligated person, any of which reflect financial difficulties. The following table provides continuing disclosure undertaking requirements for different types of issuance scenarios. Page 19 of 23 Approved November 16, 2020December 20, 2021 New Issuance Is Continuing Disclosure Notes Sold directly to bank No Generally Less than $1M No At least $1M and issuer has < $10M of debt Yes • Audited financial statements • Reportable events At least $1M and issuer has > $10M of debt Yes • Annual financial report • Audited financial statements • Reportable events Revenue Bonds New revenues sources should not be pledged towards a bond issue until there is a historical trend that establishes the credit worthiness of the revenue stream. The City will increase any related rate in order to attain the revenue necessary to achieve the required coverage ratio specified in the related revenue bond ordinance. General Obligation Refunding Bonds, Series 2011C (Prior Taxable General Obligation Bonds, Series 2003) Per Resolution 03-2007, approved March 3, 2003, the funds derived from the one-quarter percent (.25%) increase in the home rule tax approved on March 3, 2003, shall be used for the payment of debt service on the general obligation bonds for the Galesburg Business Park located between the city of Galesburg and the city of Knoxville. On September 6, 2011, City Council approved the issuance of the Taxable General Obligation Refunding Bonds, Series 2011C, which refunded the Taxable General Obligation Series 2003 Bonds. The one-quarter percent increase in the home rule tax, approved in March 2003, will be utilized for the payment of the debt service on the general obligation bonds for the Galesburg Business Park located between the City of Galesburg and the City of Knoxville. FEDERAL FUNDING – OMB UNIFORM GUIDANCE Implementation of OMB Uniform Guidance In December 2013, the US Office of Management and Budget (OMB) issued comprehensive grant reform rules titled “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.” With the issuance, important updates were made to specific areas of Uniform Guidance. Procurement is one of the areas that had significant changes. All 2016 and later single audits will be performed only under the Uniform Guidance requirements. OMB Uniform Guidance Documentation The Purchasing Agent will have documented procurement procedures that will reflect federal law, Uniform Guidance standards and any state regulations. The department receiving federal funds Page 20 of 23 Approved November 16, 2020December 20, 2021 will follow the procurement steps and activities required to be completed when using federal funds with the oversight of the Purchasing Agent. The procurement steps will be documented and all documentation applicable to the procurement and to following the procurement steps shall be provided to the Purchasing Agent. This includes requests for federal funding, correspondence for notice of award and formal agreements. The Purchasing Agent will work with the department in determining the basis for the type of procurement, contract type, and the basis for the contractor selection and price. Use of Federal Funds and Oversight of Federal Funding Projects The City department and divisions will focus on the most economical solution during the procurement process and must avoid using federal funds for the acquisition of unnecessary items. The departments and divisions are encouraged to consider the use of shared services and intergovernmental agreements to foster greater economy and efficiency. The division or department that is the recipient of the federal awards must maintain an appropriate level of oversight to ensure that contractors perform in accordance with the terms of their contract. The City departments and divisions should work closely with the Purchasing Agent to ensure compliance is met. PENSION POLICIES In 2012, The GASB approved two standards that substantially improves the accounting and financial report of public employee pensions by state and local governments. Statement No. 67, Financial Reporting for Pension Plans, revised and established new financial reporting requirements for most governments that provide their employees with pension benefits. The new standards improved the way state and local governments report their pension liabilities and expenses, resulting in a more faithful representation of the full impact of these obligations. Other improvements include net pension liabilities will be reported on the balance sheet, providing citizens and other users of financial reports with a clearer picture of the size and nature of the financial obligations to current and former employees for past services rendered. Pension plans are distinguished for financial reporting purposes in two ways. First, plans are classified by whether the income or other benefits that the employee will receive at or after separation from employment are defined by the benefit terms (a defined benefit plan) or whether the pensions an employee will receive will depend only on the contributions to the employee’s account, actual earnings on investments of those contributions, and other factors (a defined contribution plan). In addition, defined benefit plans are classified based on the number of governments participating in a particular pension plan and whether assets and obligations are shared among the participating governments. Categories include plans where only one employer participates (single employer); plans in which assets are pooled for investment purposes, but each employer’s share of the pooled assets is legally available to pay the benefits of only its employees (agent employer); and plans in which participating employers pool or share obligations to provide pensions to their employees Page 21 of 23 Approved November 16, 2020December 20, 2021 and plan assets can be used to pay the benefits of employees of any participating employer (cost- sharing employer). Pension Funding Policies The City should have a pension funding policy that is based upon an actuarially determined annual required contribution (ARC), and that meets the following five policy objectives in an integrated way. The City will need to strike a balance between competing objectives and determine the most appropriate time frame in which to meet its goals. • Actuarially Determined Contributions. A pension funding plan should be based upon an actuarially determined annual required contribution (ARC) that incorporates both the cost of benefits in the current year and the amortization of the plan’s unfunded actuarial accrued liability. State statute requires that the City’s Police and Fire pension funds to be fully funded by 2033. In order to achieve this level of funding by the desired date, the City will commit to funding the pension funds, at a minimum, at or between the State actuarial level and the actuarial firm’s recommended amount. • Funding Discipline. The City will make a commitment to make timely, actuarially determined contributions to the retirement system to ensure that sufficient assets are available for all current and future retirees. Unless another source of funding is available, funding will be derived from the property tax levy specifically dedicated for the purpose of funding the pensions. When the designated property tax or, if applicable, another other source of revenue is received by the City, the funds will be transferred in a timely manner to the corresponding pension funds. • Intergenerational equity. Annual contributions should be reasonably related to the expected and actual cost of each year of service so that the cost of employee benefits is paid by the generation of taxpayers who receives services from those employees. • Contributions as a stable percentage of payroll. Contributions should be managed so that the City’s costs remain consistent as a percentage of payroll over time. • Accountability and transparency. Clear reporting of pension funding should include an assessment of whether, how, and when the plan sponsor will ensure sufficient assets are available for all current and future retirees. RISK MANAGEMENT POLICIES The City is exposed to various risks related to torts, theft of, damage to and destruction of assets; errors and omissions; and natural disasters for which the City is self-insured and carries supplemental commercial insurance. To provide essential and effective protection against catastrophic loss, tThe City maintains anone internal service fund, the Risk Management Fund, for self-insurance. Benefit Policy on Military Duty Page 22 of 23 Approved November 16, 2020December 20, 2021 Federal and State laws require the City to continue to provide health insurance coverage to an employee for the duration of his active military service under the same terms and conditions as applied while an active employee of the City. Risk Management Fund The Risk Management Fund will account for general liability, property, worker’s compensation insurance, and unemployment claims. Each year, an analysis will be completed by the City Attorney/Administrative Services Director regarding the status of the self-insurance plansfunds and fees charged to participating divisions. The City will strive to accumulate retained earnings to serve as a reserve base on recommendations made by the City Attorney/Administrative Services Director or third-party administrators. This amount will be computed during the annual budget process. A reserve of retained earnings is deemed necessary to protect the City from catastrophic events. A contingent liability will be recognized and maintained on the books for claims incurred but not paid. The liability will be based on past claim history and information provided by the City Attorney/Administrative Services Director or third-party administrators. ECONOMIC DEVELOPMENT FUND On March 3, 2003, the City Council approved to increase the Home Rule Municipal Retailers Occupation Tax and the Home Rule Municipal Service Occupation Tax (together commonly referred to as the sales tax), from three-quarter percent (.75%) to one percent (1.00%), in order to provide funding for the purpose of promoting economic development. The funds derived from the one-quarter percent (.25%) increase in the city sales tax will be used for purposes of promoting economic development within the city of Galesburg and in areas in close proximity to the city of Galesburg, including, but not limited to the payment of debt service on the general obligation bonds issued for the Galesburg Business Park located between the city of Galesburg and the city of Knoxville. Given the direction of Council to utilize the one-quarter percent sales tax for payment of the Series 2011C general obligation bonds, the Economic Development Fund will have on reserve the value of one year’s debt payment to ensure sufficient funds will be available when needed for the following year principal and interest bond payments. GASB 34 In June 1999, the GASB issued GASB 34 – Basic Financial Statements and Management’s Discussion and Analysis for State and Local Governments. This project significantly changed the accounting and financial reporting for the City of Galesburg. The most significant changes included in GASB 34 are: • Government-wide reporting – In addition to reporting at the fund level, the City is required to consolidate the financial information for the City as a whole and present City-wide financial statements. This type of consolidation is required for private entity financial reporting and includes booking depreciation and eliminating entries for internal type Page 23 of 23 Approved November 16, 2020December 20, 2021 transactions. This change in effect requires closing the books twice using two different basis’ of accounting. • Infrastructure reporting – All capital assets, including general infrastructure assets, is capitalized in the financial statements at their historical cost or estimated historical cost. This rule applied retroactively to assets that were acquired in fiscal years beginning after June 15, 1980. In addition to recording all capital assets, the City is required to record depreciation on all capital assets subject to depreciation including infrastructure assets. • Major Fund focus – In the past, reporting at fund level was completed based on the type of fund (governmental, enterprise, agency). GASB 34 requires entities to report major funds rather than by fund type. Those funds that do not qualify as major are consolidated and presented as “others”. This significantly affects how budgetary information is presented in the financial statements. • New focus for governmental activities – Traditionally, the focus was on changes in current spendable resources; the new entity wide statements focuses on changes in total resources or net assets. Net Assets is the new term for Fund Balance at the entity-wide level. The accounting equation used to be Assets = Liability + Equity. The new equation is Assets – Liabilities = Net Assets. • Management’s Discussion & Analysis (MD&A) – GASB 34 requires each organization to provide a narrative that gives an overview and addresses and analyzes the financial activities of the City. This area of the report is considered “required supplementary information” but not included within the scope of the audit. • Fiduciary Fund Changes – These changes included limitations on the use of the fund type, elimination of Expendable Trust Funds and creation of Permanent Funds. • Elimination of contributed capital amounts and account groups at the government-wide level. • Cash Flow Statement Reporting – GASB 34 requires the direct method of reporting cash flows. Historically governments have used the indirect method, which is a reconciliation of changes in balance sheet account amounts. The direct method on the other hand, reconciles net income to cash. The required implementation date was dependent upon the dollar amount received in revenues during a specific time frame. The City of Galesburg is a tier 2 municipality and therefore was required to implement GASB 34 by fiscal year ending 3/31/2004. Administration implemented the new GASB one year early or fiscal year ending 3/31/2003. Administration took a proactive approach to implementing GASB 34 and completed the implementation in-house rather than using consultants and other third parties. Calendar for Fiscal Year 2022 City Clerk’s Office 55 West Tompkins Street Galesburg, IL 61401 CITY OF GALESBURG Illinois, USA 1 Date Time Commission Location January 3, 2022 5:30 PM City Council and Township Trustees Council Chambers January 4, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room January 4, 2022 5:30 PM Landmark Commission Erickson Conference Room January 6, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street January 6, 2022 6:00 PM Community Relations Commission Erickson Conference Room January 10, 2022 4:00 PM Tree Commission Erickson Conference Room January 11, 2022 *5:30 PM Planning & Zoning Commission Council Chambers January 13, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility January 13, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room January 13, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room January 18, 2022 *5:30 PM City Council and Township Trustees Council Chambers January 25, 2022 9:00 AM Police Pension Board of Trustees Erickson Conference Room February 1, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room February 1, 2022 5:30 PM Landmark Commission Erickson Conference Room February 3, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street February 3, 2022 6:00 PM Community Relations Commission Erickson Conference Room February 7, 2022 10:30 AM Fire Pension Board of Trustees Erickson Conference Room February 7, 2022 5:30 PM City Council and Township Trustees Council Chambers February 10, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility February 10, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room February 10, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room February 14, 2022 4:00 PM Tree Commission Erickson Conference Room February 15, 2022 5:30 PM Planning & Zoning Commission Council Chambers February 17, 2022 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office February 21, 2022 10:00 AM Fire & Police Commission Erickson Conference Room February 21, 2022 5:30 PM City Council and Township Trustees Council Chambers February 28, 2022 6:00 PM 2% Foreign Fire Board Central Fire Station March 1, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room March 1, 2022 5:30 PM Landmark Commission Erickson Conference Room March 3, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street March 3, 2022 6:00 PM Community Relations Commission Erickson Conference Room March 7, 2022 5:30 PM City Council and Township Trustees Council Chambers March 10, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility March 10, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room March 10, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room March 14, 2022 4:00 PM Tree Commission Erickson Conference Room March 21, 2022 5:30 PM City Council and Township Trustees Council Chambers March 22, 2022 4:00 PM Golf Advisory Commission Erickson Conference Room CITY OF GALESBURG, IL 2022 Public Meeting Calendar Page 1 of 6 2DateTimeCommission Location March 22, 2022 5:30 PM Planning & Zoning Commission Council Chambers April 4, 2022 5:30 PM City Council and Township Trustees Council Chambers April 5, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room April 5, 2022 5:30 PM Landmark Commission Erickson Conference Room April 7, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street April 7, 2022 6:00 PM Community Relations Commission Erickson Conference Room April 11, 2022 4:00 PM Tree Commission Erickson Conference Room April 12, 2022 6:00 PM Annual Town Meeting Town Hall, 121 West Tompkins Street April 14, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility April 14, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room April 14, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room April 18, 2022 10:00 AM Fire & Police Commission Erickson Conference Room April 18, 2022 5:30 PM City Council and Township Trustees Council Chambers April 19, 2022 5:30 PM Planning & Zoning Commission Council Chambers April 21, 2022 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office April 25, 2022 6:00 PM 2% Foreign Fire Board Central Fire Station April 26, 2022 9:00 AM Police Pension Board of Trustees Erickson Conference Room April 26, 2022 2:00 PM Local Emergency Planning Committee Erickson Conference Room April 26, 2022 4:00 PM Golf Advisory Commission Erickson Conference Room May 2, 2022 10:30 AM Fire Pension Board of Trustees Erickson Conference Room May 2, 2022 5:30 PM City Council and Township Trustees Council Chambers May 3, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room May 3, 2022 5:30 PM Landmark Commission Erickson Conference Room May 5, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street May 5, 2022 6:00 PM Community Relations Commission Erickson Conference Room May 9, 2022 4:00 PM Tree Commission Erickson Conference Room May 12, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility May 12, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room May 12, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room May 16, 2022 5:30 PM City Council and Township Trustees Council Chambers May 24, 2022 4:00 PM Golf Advisory Commission Erickson Conference Room May 24, 2022 5:30 PM Planning & Zoning Commission Council Chambers June 2, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street June 2, 2022 6:00 PM Community Relations Commission Erickson Conference Room June 6, 2022 5:30 PM City Council and Township Trustees Council Chambers June 7, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room June 7, 2022 5:30 PM Landmark Commission Erickson Conference Room June 9, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility June 9, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room June 9, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room June 13, 2022 4:00 PM Tree Commission Erickson Conference Room June 16, 2022 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office June 20, 2022 10:00 AM Fire & Police Commission Erickson Conference Room June 20, 2022 5:30 PM City Council and Township Trustees Council Chambers June 21, 2022 5:30 PM Planning & Zoning Commission Council Chambers June 27, 2022 6:00 PM 2% Foreign Fire Board Central Fire Station June 28, 2022 4:00 PM Golf Advisory Commission Erickson Conference Room July 5, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room July 5, 2022 *5:30 PM City Council and Township Trustees Council Chambers July 6, 2022 *5:30 PM Landmark Commission Erickson Conference Room July 7, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street Page 2 of 6 3DateTimeCommission Location July 7, 2022 6:00 PM Community Relations Commission Erickson Conference Room July 11, 2022 4:00 PM Tree Commission Erickson Conference Room July 14, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility July 14, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room July 14, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room July 18, 2022 5:30 PM City Council and Township Trustees Council Chambers July 19, 2022 5:30 PM Planning & Zoning Commission Council Chambers July 26, 2022 9:00 AM Police Pension Board of Trustees Erickson Conference Room July 26, 2022 4:00 PM Golf Advisory Commission Erickson Conference Room August 1, 2022 10:30 AM Fire Pension Board of Trustees Erickson Conference Room August 1, 2022 5:30 PM City Council and Township Trustees Council Chambers August 2, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room August 2, 2022 5:30 PM Landmark Commission Erickson Conference Room August 4, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street August 4, 2022 6:00 PM Community Relations Commission Erickson Conference Room August 8, 2022 4:00 PM Tree Commission Erickson Conference Room August 11, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility August 11, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room August 11, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room August 15, 2022 10:00 AM Fire & Police Commission Erickson Conference Room August 15, 2022 5:30 PM City Council and Township Trustees Council Chambers August 18, 2022 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office August 22, 2022 6:00 PM 2% Foreign Fire Board Central Fire Station August 23, 2022 4:00 PM Golf Advisory Commission Erickson Conference Room August 23, 2022 5:30 PM Planning & Zoning Commission Council Chambers September 1, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street September 1, 2022 6:00 PM Community Relations Commission Erickson Conference Room September 6, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room September 6, 2022 *5:30 PM City Council and Township Trustees Council Chambers September 7, 2022 *5:30 PM Landmark Commission Erickson Conference Room September 8, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility September 8, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room September 8, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room September 12, 2022 4:00 PM Tree Commission Erickson Conference Room September 19, 2022 5:30 PM City Council and Township Trustees Council Chambers September 20, 2022 5:30 PM Planning & Zoning Commission Council Chambers September 27, 2022 4:00 PM Golf Advisory Commission Erickson Conference Room October 3, 2022 5:30 PM City Council and Township Trustees Council Chambers October 4, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room October 4, 2022 5:30 PM Landmark Commission Erickson Conference Room October 6, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street October 6, 2022 6:00 PM Community Relations Commission Erickson Conference Room October 10, 2022 4:00 PM Tree Commission Erickson Conference Room October 13, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility October 13, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room October 13, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room October 17, 2022 5:30 PM City Council and Township Trustees Council Chambers October 17, 2022 10:00 AM Fire & Police Commission Erickson Conference Room October 18, 2022 5:30 PM Planning & Zoning Commission Council Chambers October 20, 2022 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office October 24, 2022 6:00 PM 2% Foreign Fire Board Central Fire Station Page 3 of 6 4DateTimeCommission Location October 25, 2022 9:00 AM Police Pension Board of Trustees Erickson Conference Room October 25, 2022 2:00 PM Local Emergency Planning Committee Erickson Conference Room October 25, 2022 4:00 PM Golf Advisory Commission Erickson Conference Room November 1, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room November 1, 2022 5:30 PM Landmark Commission Erickson Conference Room November 3, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street November 3, 2022 6:00 PM Community Relations Commission Erickson Conference Room November 7, 2022 10:30 AM Fire Pension Board of Trustees Erickson Conference Room November 7, 2022 5:30 PM City Council and Township Trustees Council Chambers November 10, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility November 10, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room November 10, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room November 14, 2022 4:00 PM Tree Commission Erickson Conference Room November 15, 2022 *5:30 PM Planning & Zoning Commission Council Chambers November 21, 2022 5:30 PM City Council and Township Trustees Council Chambers November 22, 2022 4:00 PM Golf Advisory Commission Erickson Conference Room December 1, 2022 4:30 PM Library Board Public Library, 40 East Simmons Street December 1, 2022 6:00 PM Community Relations Commission Erickson Conference Room December 5, 2022 5:30 PM City Council and Township Trustees Council Chambers December 6, 2022 9:30 AM Façade Advisory Committee Erickson Conference Room December 6, 2022 5:30 PM Landmark Commission Erickson Conference Room December 8, 2022 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility December 8, 2022 4:30 PM Galesburg Youth Commission Erickson Conference Room December 8, 2022 5:30 PM Overall Code Review Commission Erickson Conference Room December 12, 2022 4:00 PM Tree Commission Erickson Conference Room December 15, 2022 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office December 19, 2022 10:00 AM Fire & Police Commission Erickson Conference Room December 19, 2022 5:30 PM City Council and Township Trustees Council Chambers December 20, 2022 5:30 PM Planning & Zoning Commission Council Chambers December 26, 2022 6:00 PM 2% Foreign Fire Board Central Fire Station Page 4 of 6 CITY OF GALESBURG CALENDAR FOR FISCAL YEAR 2022 ________________________________________________________________________________________________________________________________________________________________________________________________________________________ Meeting Dates – 2022 Page 5 of 6 MEETING DAYS OF COUNCIL, COMMITTEES AND COMMISSIONS 1st and 3rd Monday City Council, 5:30 p.m., Council Chambers, 55 West Tompkins Street 1st Monday Fire Pension Board of Trustees, 10:30 a.m., Erickson Conference Room, meets February, May, August and November 1st Tuesday Façade Advisory Committee, 9:30 a.m., Erickson Conference Room 1st Tuesday Landmark Commission, 5:30 p.m., Erickson Conference Room 1st Thursday Library Board, 4:30 p.m., Public Library, 40 East Simmons Street 1st Thursday Community Relations Commission, 6:00 p.m., Erickson Conference Room 2nd Monday Tree Commission, 4:00 p.m., Erickson Conference Room 2nd Thursday Public Transportation Advisory Commission, 1:00 p.m., Transit Maintenance Facility 2nd Thursday Galesburg Youth Commission, 4:30 p.m., Erickson Conference Room 2nd Thursday Overall Code Review Commission, 5:30 p.m., Erickson Conference Room 3rd Monday Fire and Police Commission, 10:00 a.m., Erickson Conference Room, bi-monthly 3rd Thursday Business District Development & Redevelopment, 8:30 a.m., Erickson Conference Room 3rd Thursday Galesburg/Knox Emergency Telephone Systems Board, 9:00 a.m., Police Chief’s Office, bi- monthly 4th Monday 2% Foreign Fire Board, 6:00 p.m., Central Fire Station, bi-monthly 4th Tuesday Golf Advisory Commission, 4:00 p.m., Erickson Conference Room, with no meetings in December, January and February 4th Tuesday Local Emergency Planning Committee, 2:00 p.m., Erickson Conference Room Bi-annually April and October 2nd to Last Tuesday Planning & Zoning Commission, 5:30 p.m., Council Chambers Last Tuesday Police Pension Board of Trustees, 9:00 a.m., Erickson Conference Room, meets January, April, July and October ________________________________________________________________________________________________________________________________________________________________________________________________________________________ Meeting Dates – 2022 Page 6 of 6 HOLIDAYS OBSERVED BY THE CITY NEW YEAR’S DAY MARTIN LUTHER KING BIRTHDAY GOOD FRIDAY FEDERAL MEMORIAL DAY INDEPENDENCE DAY LABOR DAY VETERANS DAY THANKSGIVING AND DAY AFTER CHRISTMAS EVE CHRISTMAS DAY CITY OF GALESBURG City Clerk Memo Operating Under Council – Manager Government Since 1957 ______________________________________________________________________________ TO: City Council FROM: Mayor Peter Schwartzman DATE: December 20, 2021 SUBJECT: Commission Appointments COMMISSION TERM EXPIRES Youth Commission Jennifer Foubert December 2022 Kwame Shabazz December 2022 Courtney Wallace December 2022 Mia Haneghan, Student December 2022 Eciel Burns, Student December 2022 Chantiara Jackson, Student December 2022 Joy Basosa-Nzumba, Student December 2022 Precious Dortch, Student December 2022 Tree Commission Daniel Leahy June 2022 Bill Sime June 2023 Daniel Thompson June 2022 Ann Pennington June 2024 Planning & Zoning Ardennia Leahy June 2023 Amy Tropp June 2024 Viola Jowers June 2025 Prepared by: KRB Page 1 of 1 21-6004 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> Board and Commission Member Volunteer Form form: Board and Commission Member Volunteer Form 1 message galesburg <kbennewi@ci.galesburg.il.us>Fri, Aug 13, 2021 at 3:52 PM To: "kbennewi@ci.galesburg.il.us, egillen@ci.galesburg.il.us" <kbennewi@ci.galesburg.il.us> Date: 08/13/2021 First Name: Jennifer Middle Initial: Last Nam Address: City, State burg Phone 1: Phone e-Mail: Board/Commission List: Youth Commission Reasons for interest:: I am interested in assisting the city as it strengthens and improves the ways it serves Galesburg youth. I am heartened by recent conversation on the city council related to redening the role of the Youth Commission (specically to go beyond "youth crime"), and increasing the representation of youth voice in city leadership. Number of years as Galesburg resident:: 4 Name employer:: Knox College Employer address:: How long employed there:: 4 years List education:: PhD in Curriculum & Instruction (emphasis in multicultural education), minor in Educational Policy Studies MEd in Curriculum & Instruction (emphasis in multicultural education) BS in Special Education Teaching License in K-21 special education, K-8 general education List hobbies:: hiking jogging, walking reading playing with my child gardening List other interests:: racial justice, in particular as it relates to K-12 education and public schooling Additional information:: I am the parent of a school-aged child in Galesburg District 205 Qualications for particular board or commission:: In addition to my relevant education, I have nearly 20 years of work experience with youth and families, and/or teaching preservice teachers: - former elementary school teacher; I taught K-5 special education and Kindergarten in Seattle Public Schools - I have worked as coordinator for a head start preschool program in Seattle - I have taught many teacher education courses at UW-Madison and Knox College - my research is focused on family-school partnerships and racial justice - invited participant in District 205 Equity Leadership Team, principal's cabinet at Silas Willard I also have experience working collaboratively on councils, task forces, and leadership groups Kelli Bennewitz <kbennewi@ci.galesburg.il.us> City Boards and Commissions 1 message noreply@revize.com <noreply@revize.com>Sun, Oct 10, 2021 at 1:14 PM Reply-To: To: kbennewi@ci.galesburg.il.us Cc: ewelch@ci.galesburg.il.us Date = 2021-10-10 First-Name = Brother Middle = Last-Name Address = . City-State-alesburg, Illinois 61401 Phone-1 = Phone-2 Email = Board--Commission[] = Library Board Board--Commission[] = Youth Commission Reasons-for-interest = I would like to help create opportunities for youth in Galesburg. I'm also an independent researcher so I am keenly interested ensuring that the Galesburg library is vibrant and utilized by more Galesburgians Years-as-Resident = 6 Employer-Name = unemployed Employer-Address = How-Long-Employed = Education = MA anthropology Harvard University BA anthropology & African American Studies UCLA Hobbies = reading Interests = Additional-Information = Qualications = I have been a college lecture since 2010. In that capacity I have advised hundreds of undergraduates. Ethnic-Origin[] = Black or African American Gender[] = M Birthdate = Client IP = 67.162.110.149 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> City Boards and Commissions 1 message noreply@revize.com <noreply@revize.com>Mon, Dec 13, 2021 at 10:20 AM Reply-To: To: kbennewi@ci.galesburg.il.us Cc: ewelch@ci.galesburg.il.us Date = 2021-12-13 First-Name = Mia Middle = Last-Name Address = City-State-alesburg, IL, 61401 Phone-1 = Phone-2 Email = Board--Commission[] = Youth Commission Reasons-for-interest = I had recently heard about the Youth Commission from some City Council members during a Knox County CEO Visit. Youth need to be in touch with what is going on. I have strong community values and a strong voice. As a leader in my community, I will bring positive ideas and a voice to the Youth. I would like to represent my often misunderstood counter-culture. Minority engagement is so important because it sends encouraging messages of support. Years-as-Resident = 18 Employer-Name = N/A Employer-Address = N/A How-Long-Employed = N/A Education = Attending Galesburg High School as a senior with plans to graduate and further education. Hobbies = Writing, poetry, reading, research, beauty, nails, technology, gaming, music, art, baking, guitar, studying, shopping, YouTube, and shing are some of my hobbies. Interests = Civic activism, mindfulness, self care, public speaking, leadership, culture exploration, news, current events, volunteering, speech, and free-writing are some of my interests. I also have a mentorship with Candace D'Agnolo, CEO of Petboss Nation and a local business owner. Additional-Information = Some leadership positions and achievements I have are: -took a leadership class -Often introduce new ideas for programs and events to be held for TRIO Upward Bound: a college prep. program I am in -CEO/president of Knox County CEO Program -Secretary of GHS GSA -Starting a Black Student Union at GHS (president) -Previous Student Ambassador at RAES East -Previous Student Ambassador at GHS North -Community service -'21 Poetry Winner Library Winner Qualications = Computer prociency In touch with youth Likes to work with others Problem solver Leadership experience Previous intern of Knox County Clerk: Scott Erickson Organized Professional and respectful Creative Empathetic Ethics rst Patience Positive attitude Verbal and presentation skills Time management honesty and integrity accountability Ethnic-Origin[] = White, not of Hispanic origin Ethnic-Origin[] = Black or African American Ethnic-Origin[] = Two or more races Gender[] = F Birthdate = Client IP = 162.17.4.77 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> Youth Commission Application 1 message noreply@revize.com <noreply@revize.com>Wed, Dec 1, 2021 at 3:39 PM Reply-To: To: kbennewi@ci.galesburg.il.us Date-of-Application = 2021-12-01 First-Name = Eciel Last-Name = Burn Street-Address = City-Stat rg, Illinois 61401 E-Mail = Primary-Pho = Birthdate = School-Grade = 8th Grade Name-of-School = Churchill Junior High School-clubs--activities = YMCA Solutions Program Leadership-roles-at-school = None at the moment Briey-describe-any-classes-skills-life-experiences-school-andor-community-activities-that-would-help-you-to-be- on-the-Youth-Commission = YMCA Solutions Program, American History Class, YMCA Fundraising efforts, Cleaned parks, Participated in MLK day events, and more. What-does-Galesburg-mean-to-you--What-insight-or-perspective-can-you-offer-to-the-GYC = I don't like Galesburg right now, but I am willing to serve on the commission to make Galesburg a better place. If I was on the commission I would listen to young people and list their ideas on how to change Galesburg. What-do-you-feel-is-the-greatest-challenge-facing-the-youth-of-Galesburg-today--What-do-you-think-the-Youth- Commission-can-do-to-address-this-problem = There's nothing for teens to do in town. There are too many liquor stores which is a bad look for our community. Signature = Eciel Burns Client IP = 209.174.144.2 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> Youth Commission Application 1 message noreply@revize.com <noreply@revize.com>Wed, Dec 1, 2021 at 4:29 PM Reply-To: To: kbennewi@ci.galesburg.il.us Date-of-Application = 2021-12-01 First-Name = Chantiara Last-Name = Jack Street-Address = City-Stat rg, Illinois 61401 E-Mail = Primary-Pho = Birthdate = School-Grade = 8th Grade Name-of-School = Churchill Junior High School-clubs--activities = Student Council, Yearbook, YMCA Solutions Program Leadership-roles-at-school = Student Council, Yearbook Committee Briey-describe-any-classes-skills-life-experiences-school-andor-community-activities-that-would-help-you-to-be- on-the-Youth-Commission = I assist a disabled students at school and I also participated in the BHM program at the YMCA What-does-Galesburg-mean-to-you--What-insight-or-perspective-can-you-offer-to-the-GYC = Galesburg means a lot to me. I grew up here and I have learned more about Galesburg being in Solutions. I feel that I could help make Galesburg better and I am willing to do what it takes. What-do-you-feel-is-the-greatest-challenge-facing-the-youth-of-Galesburg-today--What-do-you-think-the-Youth- Commission-can-do-to-address-this-problem = There isn't anything for younger teens to do in town. I believe that the commission can listen to us and hear some of our ideas. Signature = Chantiara Jackson Client IP = 209.174.144.2 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> Youth Commission Application 1 message noreply@revize.com <noreply@revize.com>Wed, Dec 8, 2021 at 1:04 PM Reply-To: To: kbennewi@ci.galesburg.il.us Date-of-Application = 2021-12-08 First-Name = Joy Last-Name = Bas Street-Address = City-Stat , Illinois 61401 E-Mail = Primary-Pho = Birthdate = School-Grade = 8th Grade Name-of-School = Churchill Jr. High School-clubs--activities = YMCA Solutions Program, Student Council, Basketball Future Streaks Leadership-roles-at-school = Student Council, Black History Month, Briey-describe-any-classes-skills-life-experiences-school-andor-community-activities-that-would-help-you-to-be- on-the-Youth-Commission = YMCA Solutions Program, MLK Luncheon, Received my citizenship in 2020, Speak 3 uent languages What-does-Galesburg-mean-to-you--What-insight-or-perspective-can-you-offer-to-the-GYC = Galesburg has lots of potential that people don't realize. It is a great place to build many skills and future. I understand the feeling of being a part of Galesburg and coming from the DRC. What-do-you-feel-is-the-greatest-challenge-facing-the-youth-of-Galesburg-today--What-do-you-think-the-Youth- Commission-can-do-to-address-this-problem = Younger youth in Galesburg don't have things to help build our futures and skills. The GYC can facilitate activities and reach out to younger members of the community. Signature = Joy Basosa-Nzumba Client IP = 209.174.144.2 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> Youth Commission Application 1 message noreply@revize.com <noreply@revize.com>Wed, Dec 8, 2021 at 12:56 PM Reply-To: To: kbennewi@ci.galesburg.il.us Date-of-Application = 2021-12-08 First-Name = Precious Last-Name = Dort Street-Address = City-Stat ois 61401 E-Mail = Primary-Pho = Birthdate = School-Grade = 8th Grade Name-of-School = Churchill Jr. High School-clubs--activities = YMCA Solutions Program Leadership-roles-at-school = YMCA Solutions Program Briey-describe-any-classes-skills-life-experiences-school-andor-community-activities-that-would-help-you-to-be- on-the-Youth-Commission = YMCA Solutions Program What-does-Galesburg-mean-to-you--What-insight-or-perspective-can-you-offer-to-the-GYC = I love living in Galesburg. It is a great town and I am proud to be from here. I feel that if I was on the GYC I could help bring some new ideas to the mayor. I could help make Galesburg better for everyone. What-do-you-feel-is-the-greatest-challenge-facing-the-youth-of-Galesburg-today--What-do-you-think-the-Youth- Commission-can-do-to-address-this-problem = There is little for young people to do and the things we do have, nobody knows about. The GYC would give me the opportunity to make sure we all know what is going on. Signature = Precious Dortch Client IP = 209.174.144.2 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> City Boards and Commissions 1 message noreply@revize.com <noreply@revize.com>Tue, Nov 16, 2021 at 11:03 AM Reply-To: To: kbennewi@ci.galesburg.il.us Cc: ewelch@ci.galesburg.il.us Date = 2021-11-16 First-Name = Daniel Middle = L Last-Name Address = City-State-1401 Phone-1 = Phone-2 Email = Board--Commission[] = Board of Local Improvements Board--Commission[] = Tree Commission Reasons-for-interest = We desire to see more tress in our community, creating a healthier environment. Also, this is my home town and desire to see the buildings, downtown, Main Street and homes restored. Years-as-Resident = Born here 68 years on in off Employer-Name = Se r and performer Employer-Address = How-Long-Employed = Since the age of 4 years old Education = Cosmology certied, College degree Hobbies = Gardening, cooking , building and restoring. Interests = Seeing this beautiful city Galesburg expand and thrive. Additional-Information = I own downtown property, own a home here and vested in this community. I’m the come a Galesburg family of 10 children and grew up with the values our town offered. Qualications = I care Ethnic-Origin[] = White, not of Hispanic origin Gender[] = M Birthdate = Client IP = 73.74.114.243 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> City Boards and Commissions 1 message noreply@revize.com <noreply@revize.com>Wed, Nov 10, 2021 at 10:22 PM Reply-To: To: kbennewi@ci.galesburg.il.us Cc: ewelch@ci.galesburg.il.us Date = 2021-11-10 First-Name = Bill Middle = Last-Name Address = City-State-lesburg, IL 61402 Phone-1 = Phone-2 Email = Board--Commission[] = Tree Commission Reasons-for-interest = I love the types of trees that are native to this area and I appreciate the effort that has gone into inventorying all the trees in the public spaces in the city. I want to help out promoting the planting of trees in Galesburg. Years-as-Resident = 4 Employer-Name = Knox College Employer-Address = 2 E. South street How-Long-Employed = 3 years Education = B.S. - Mathematics (University of Texas) Hobbies = Home automation, landscaping, working out, choral singing, community involvement Interests = classical music, technology, theatre, sports (tennis, football) Additional-Information = Qualications = Ethnic-Origin[] = White, not of Hispanic origin Gender[] = M Birthdate = Client IP = 69.245.227.248 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> City Boards and Commissions 1 message noreply@revize.com <noreply@revize.com>Sun, Oct 10, 2021 at 2:07 PM Reply-To: To: kbennewi@ci.galesburg.il.us Cc: ewelch@ci.galesburg.il.us Date = 2021-10-10 First-Name = Daniel Middle = E Last-Name son Address = City-State-alesburg, IL 61402 Phone-1 = Phone-2 Email = Board--Commission[] = Tree Commission Reasons-for-interest = I am strong believer in benets of trees in Galesburg. Care of living trees must be carried out. Planting trees is an important way of caring for the future, both locally and in the world. I’ve pretty much planted trees in several places I’ve lived, including 3 yards in Galesburg. Years-as-Resident = 1953 at 1 1/2 year old. Stayed through GHS graduation in 1970. I visited my parents every year year after that. In 2007 I moved back, so 14 years of continuous residence since then. Employer-Name = none Employer-Address = none How-Long-Employed = Retired since 2007. Last job was 4 years teaching high school biology in Texas. Education = Carleton College 1975 BA Biology Undergraduate computer science for 3 years. No degree. 2002 Teaching certicate, U of Texas Hobbies = I manage 2 prairies and assist 3 other groups in prairie management.. Bird watching. Bonsai. Spanish. Interests = Yard work. Travel. Essentially all science topics, from astronomy, earthquakes, weather, I collect animal skulls. Additional-Information = Qualications = Hands-on experience as mentioned above. I’m a retired biologist but my life will always be based on the outdoors. Monday night is a good time for me to attend tree commission meetings Ethnic-Origin[] = White, no of Hispanic origin Gender[] = M Birthdate = Client IP = 73.247.234.58 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> City Boards and Commissions 1 message noreply@revize.com <noreply@revize.com>Tue, Nov 16, 2021 at 11:38 AM Reply-To: To: kbennewi@ci.galesburg.il.us Cc: ewelch@ci.galesburg.il.us Date = 2021-11-16 First-Name = Ardennia Middle = D Last-Name Address = City-State-1401 Phone-1 = Phone-2 Email = Board--Commission[] = Board of Local Improvements Board--Commission[] = Overall Code Review Commission Board--Commission[] = Planning and Zoning Commission Reasons-for-interest = I feel a strong connection to Galesburg and see its potential in becoming a model city of growth, harmony, diversity, honoring our seniors, youth, small and large business while we expand. Years-as-Resident = 4 years Employer-Name = Se performer Employer-Address = How-Long-Employed = Since 13 years of age Education = College degree Hobbies = Reading, gardening, dancing, drawing, playing word games Interests = Transformation! Creating opportunities and possibilities for those in a state of hopelessness. Transforming perspectives. Additional-Information = I grew up in Chicago, mother of 2 daughters, 5 grand children , move to Minnesota and lived there for 12 years before stepping into love with Daniel Leahy and moving to Galesburg. Qualications = Worked as a computer programmer, technical writer, assistant to Mayor Daley (son), Executive Director of the Old Town Chamber of Commerce Ethnic-Origin[] = Black or African American Ethnic-Origin[] = American Indian or Alaskan Native Gender[] = F Birthdate = Client IP = 73.74.114.243 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> City Boards and Commissions 1 message noreply@revize.com <noreply@revize.com>Mon, Oct 18, 2021 at 4:42 PM Reply-To: To: kbennewi@ci.galesburg.il.us Cc: ewelch@ci.galesburg.il.us Date = 2021-10-18 First-Name = Amy Middle = Last-Nam Address = City-State-alesburg, IL 61401 Phone-1 = Phone-2 Email = Board--Commission[] = Landmark Commission Board--Commission[] = Planning and Zoning Commission Reasons-for-interest = As a local business owner, and resident, I have an acute interest in Galesburg's past, present and future Years-as-Resident = 25+ Employer-Name = UC Davis Health System/Self-Employed Employer-Address = California/57 Selden St How-Long-Employed = I have been a consultant implementing and optimizing Epic EMR Analytic Systems for over 12 years Education = Bachelor's of Art Knox College with major in History and Education Several Epic EMR System certications in Hospital Electronic Medical Record Analytics Hobbies = Local History, Architecture I own two houses in Galesburg, the Custer Carriage House, and the Prairie House, both of which I operate as Airbnb's. I am also in the process of purchasing the Great House on E. Losey, which I plan to market to the community. Interests = Board Member of the Galesburg Civic Art Center - specically on the Building Committee Project Management, Business Intelligence Analyst Additional-Information = I have a number of technical skills in software implementation and optimization. I've worked all over the country, and recently settled here in my home town where my family settled over 150 years ago. Qualications = I believe my extensive experience with project management and business intelligence will be of service to the community. Ethnic-Origin[] = White, not of Hispanic origin Gender[] = F Birthdate = Client IP = 152.79.98.1 Kelli Bennewitz <kbennewi@ci.galesburg.il.us> Board and Commission Member Volunteer Form form: Board and Commission Member Volunteer Form 1 message galesburg <kbennewi@ci.galesburg.il.us>Mon, Jul 12, 2021 at 6:45 PM To: "kbennewi@ci.galesburg.il.us, egillen@ci.galesburg.il.us" <kbennewi@ci.galesburg.il.us> Date: 07/12/2021 First Name: Viola Middle Initial: L Last Nam Address: City, State burg Phone 1: Phone 2 e-Mail: j Board/Commission List: Public Transportation Advisory Commission Reasons for interest:: I worked part-time for the Handivan ofce, 2016 - 2018. The service they provide is much needed in this city and in the surrounding areas. Number of years as Galesburg resident:: 7 Name employer:: Viola Jowers Employer address:: How long employed there:: Retired List education:: Attended Western Illinois University, Illinois Central College and Carl Sandberg College List hobbies:: Gardening, cooking and baking List other interests:: Choir director, Sunday school teacher Additional information:: I am a native of Galesburg. My parents Floyd and Rosalee Lewis moved here in 1947. I attended the public schools and graduated from GHS in 1974. Although I moved away and lived in other places for many years, Galesburg has always been a part of me. Now that I'm retired I'd like to give back to the community in some way. Qualications for particular board or commission:: User: Printed:12/14/2021 - 4:17PM ABrown Transactions by Account Batch:00020.12.2021 Accounts Payable Account Number Vendor AmountDescription PO No Date 001-0000-10407-00 Amanda Jennings Cell Phone Allow - AJennings 18.0011/30/2021 001-0000-10407-00 Stratus Networks, Inc 12/21 Service 476.3212/14/2021 001-0000-10407-00 SOLV Library portion of W2s and envelopes 28.7012/14/2021 001-0000-10701-00 APWA 2022 Paver V7 Maintenance Fee 550.0012/14/2021 001-0000-10701-00 Knox County Humane Society Animal Control Contract 01/01/22 through 03/31/22 20,698.00 000009180212/14/2021 001-0000-10701-00 IBM Corporation 2022 IBM Cloud Service Agreement 833.4912/14/2021 001-0000-10701-00 iWorQ Systems 2022 License Management for City Clerk 115-55800 1,500.00 000009205312/14/2021 001-0000-10701-00 iWorQ Systems 2022 Community Developement Package 306-55800 14,500.00 000009205312/14/2021 001-0000-10701-00 iWorQ Systems 2022 Permit Management for Public Works 410-55800 1,500.00 000009205312/14/2021 001-0000-10801-00 Advance Auto Parts Oil filters 17.4811/30/2021 001-0000-10801-00 Advance Auto Parts Wiper Blades 63.6012/14/2021 001-0000-10801-00 Advance Auto Parts Cabin Filters 18.8812/14/2021 001-0000-10801-00 Napa Auto Parts Lens x 2 8.1812/14/2021 001-0000-10801-00 Nichols Diesel Service, Inc.Fuel Strainer Kit 179.7312/14/2021 001-0000-10801-00 Interstate Battery Systems of Central IllinoisBattery 85.9912/14/2021 001-0000-10801-00 Map Automotive of Peoria Battery x 3 297.2412/14/2021 001-0000-10801-00 Napa Auto Parts Air Filter x 4 91.9612/14/2021 001-0000-10801-00 Nichols Diesel Service, Inc.Fuel Filter x4 256.7612/14/2021 001-0000-10801-00 Map Automotive of Peoria Spreader Lights 28.9412/14/2021 001-0000-20101-00 FAMILY PLANNING Refund of Overpayment 20.0012/14/2021 001-0000-20101-00 DOLLAR GENERAL CORP #4851 Refund of overpayment 100.0012/14/2021 001-0000-20101-00 SCOTT LA BEE Refund of overpayment 75.0012/14/2021 001-0000-20101-00 WEST STREET APARTMENTS LLC Refund of overpayment 50.0012/14/2021 001-0000-20101-00 SUN GARDEN PLACE LLC MAIN STREETRefund of overpayment 17.5212/14/2021 001-0000-20102-00 Stratus Networks, Inc 12/21 Service 1,319.5612/14/2021 001-0000-20102-00 Illinois Power Marketing 10/21 Electricity GMCGAL 1003 34.6912/14/2021 001-0000-22002-00 RUFIN KITENGIE Reissue UB refund check #87599 - never rec'd 44.4912/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 1 21-8023 Account Number Vendor AmountDescription PO No Date 42,814.53Subtotal for Divison: 0000 001-0105-51000-00 Petty Cash - City Clerk Walgreens - Internet Photo 3.9912/14/2021 001-0105-51500-00 Sebis Direct Inc 11/21 Water Bill Insert Board/Comm 196.3912/14/2021 001-0105-54000-00 Bradley Hix Cell Phone Allowance 36.0011/30/2021 236.38Subtotal for Divison: 0105 001-0110-54000-00 Todd Thompson Cell Phone Allowance 36.0011/30/2021 001-0110-61000-00 Office Specialists, Inc.Easel 68.9812/14/2021 001-0110-61000-00 Office Specialists, Inc.Paper 36.9912/14/2021 001-0110-61000-00 Office Specialists, Inc.Folders 41.4112/14/2021 183.38Subtotal for Divison: 0110 001-0115-51000-00 Knox County Recorders Office 11/21 Laredo 20.5512/14/2021 001-0115-51000-00 SpringbrookSoftware LLC 11/21 CivicPay PayPad Transaction Fee 27.0012/14/2021 001-0115-51500-00 American Legal Publishing Corp.2020 S-8 Folio/Internet Supplement Pages 345.3512/14/2021 001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 36.0011/30/2021 001-0115-54500-00 Petty Cash - City Clerk Knox County Clerk - Notary 8.0012/14/2021 001-0115-61000-00 Office Specialists, Inc.Labels, Calendar 4.2412/14/2021 001-0115-61000-00 Office Specialists, Inc.Misc Supplies 81.1012/14/2021 001-0115-61000-00 Office Specialists, Inc.Calendar 11.3812/14/2021 001-0115-61000-00 Office Specialists, Inc.Calendar 27.8312/14/2021 001-0115-61000-00 Discount Printing Envelopes 266.5012/14/2021 001-0115-61000-00 Office Specialists, Inc.Calendar 25.5312/14/2021 853.48Subtotal for Divison: 0115 001-0120-58500-00 Petty Cash - City Clerk Hy Vee - ERC Christmas Tree Donuts 32.9712/14/2021 001-0120-61000-00 Office Specialists, Inc.Keyboard 31.3312/14/2021 64.30Subtotal for Divison: 0120 001-0145-51010-00 James M Kelly, Attorney 09/21 Legal Service 66.0012/14/2021 001-0145-51010-00 James M Kelly, Attorney 09/21 Legal Service 858.0012/14/2021 001-0145-51010-00 James M Kelly, Attorney 09/21 Legal Service 759.0012/14/2021 001-0145-51010-00 James M Kelly, Attorney 09/21 Legal Service 478.5012/14/2021 001-0145-54000-00 Bradley Nolden Cell Phone Allowance 36.0011/30/2021 2,197.50Subtotal for Divison: 0145 001-0160-51000-00 Collection Professionals, Inc 11/21 Services 90.0012/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 2 Account Number Vendor AmountDescription PO No Date 001-0160-51300-00 Petty Cash - City Clerk Knox County Clerk - Recording Fees 126.0012/14/2021 001-0160-51500-00 Register Mail, Inc.ROPS- Budget #20710 158.0412/14/2021 001-0160-51500-00 Register Mail, Inc.Notice to Bidders #20710 199.1612/14/2021 001-0160-59516-00 Matthew Reed AV Services - 11/15 Council Work Session 120.0012/14/2021 001-0160-59516-00 Jeffrey R Cervantez 11/21 AV Services for 11/01 Council Meeting 120.0012/14/2021 813.20Subtotal for Divison: 0160 001-0205-51000-00 US Sterling Capital Corp., Inc.GBC International Bank 359.0112/14/2021 001-0205-51000-00 Great Eastern Mgmt., Inc.SNB Bank 240.0012/14/2021 001-0205-51000-00 US Sterling Capital Corp., Inc.Royal Business Bank 237.6012/14/2021 001-0205-51000-00 SpringbrookSoftware LLC 11/21 CivicPay PayPad Transaction Fee 71.6212/14/2021 001-0205-51500-00 SOLV W2s and envelopes 420.2312/14/2021 001-0205-54000-00 Gloria Osborn Cell Phone Allowance 36.0011/30/2021 001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0011/30/2021 001-0205-61000-00 Office Specialists, Inc.Misc Supplies 296.5412/14/2021 1,691.00Subtotal for Divison: 0205 001-0207-54000-00 Orlando Lucero Cell Phone Allowance 36.0011/30/2021 001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 36.0011/30/2021 001-0207-54000-00 Lewis Doney II Cell Phone Allowance 36.0011/30/2021 001-0207-55800-00 Galesburg Communications, Inc.Removal of Camera and Antenna from Bondi Building 148.7512/14/2021 256.75Subtotal for Divison: 0207 001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 36.0011/30/2021 001-0305-61000-00 City Blue Technologies, Llc Toners 547.5112/14/2021 001-0305-61000-00 Office Specialists, Inc.Misc Supplies 29.1612/14/2021 001-0305-61000-00 Office Specialists, Inc.Misc Supplies 7.3312/14/2021 001-0305-61000-00 Office Specialists, Inc.Pens 12.1912/14/2021 632.19Subtotal for Divison: 0305 001-0306-51000-00 Knox County Recorders Office 11/21 Laredo 20.5512/14/2021 001-0306-51000-00 SpringbrookSoftware LLC 11/21 CivicPay PayPad Transaction Fee 3.2512/14/2021 001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0011/30/2021 001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0011/30/2021 001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0011/30/2021 001-0306-54000-00 Judy Guenseth Cell Phone Allowance 30.0011/30/2021 001-0306-55400-00 Werner Restoraton Services, Inc.Board Up Services - 1150 West Carl Sandburg Dr 714.6412/14/2021 001-0306-55400-00 Werner Restoraton Services, Inc.Board Up Services - 465 Mulberry St 505.3412/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 3 Account Number Vendor AmountDescription PO No Date 001-0306-55400-00 Werner Restoraton Services, Inc.Board Up Services - 1081 E Fremont 380.3412/14/2021 001-0306-55400-00 Werner Restoraton Services, Inc.Board Up Services - 383 Jefferson St 689.3412/14/2021 001-0306-55400-00 Werner Restoraton Services, Inc.Board Up Services - 820 E Fifth St 325.6712/14/2021 001-0306-61000-00 Office Specialists, Inc.Misc Supplies 9.4712/14/2021 2,768.60Subtotal for Divison: 0306 001-0410-51000-00 SpringbrookSoftware LLC 11/21 CivicPay PayPad Transaction Fee 3.2512/14/2021 001-0410-51000-00 Knox County Recorders Office 11/21 Laredo 20.5512/14/2021 001-0410-54000-00 Malinda Davis Cell Phone Allowance 30.0011/30/2021 001-0410-54000-00 Brayden Bledsoe Cell Phone Allowance 30.0011/30/2021 001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0011/30/2021 001-0410-54000-00 Wayne Carl Cell Phone Allowance 30.0011/30/2021 001-0410-54000-00 Jamie West Cell Phone Allowance 30.0011/30/2021 001-0410-61000-00 City Blue Technologies, Llc Toners 547.5012/14/2021 001-0410-61000-00 Office Specialists, Inc.Misc Supplies 9.4612/14/2021 001-0410-61000-00 Office Specialists, Inc.Misc Supplies 7.3412/14/2021 738.10Subtotal for Divison: 0410 001-0445-52000-00 Ameren Illinois 11/21 Electric 5490599693 59.9611/30/2021 001-0445-52000-00 Ameren Illinois 11/21 Electric 2825366738 268.0211/30/2021 001-0445-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 4.5511/30/2021 001-0445-55500-00 Heritage-Crystal Clean, LLC COM - 30 Gal 390.7512/14/2021 001-0445-55500-00 Map Automotive of Peoria Core Credit -33.0012/14/2021 001-0445-55700-00 Royal Cleaning Services 12/21 Janitorial Services 242.0012/14/2021 001-0445-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 48.1612/14/2021 001-0445-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 25.2412/14/2021 001-0445-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 48.1612/14/2021 001-0445-62500-00 O'Reilly Auto Parts Intake Manifold #162 337.1112/14/2021 001-0445-62500-00 Pomp's Tire - Galesburg Tire x 2 #600 294.0412/14/2021 001-0445-62500-00 Advance Auto Parts Ignition Coil #162 54.5012/14/2021 001-0445-63000-00 Napa Auto Parts Accessory 10.7812/14/2021 001-0445-63000-00 Napa Auto Parts Battery Cable Brush 11.2912/14/2021 001-0445-63000-00 Lawson Products, Inc.Misc Supplies 266.5312/14/2021 001-0445-63000-00 Napa Auto Parts Cable Tie 31.7712/14/2021 001-0445-63000-00 Advance Auto Parts Misc Supplies 31.2612/14/2021 001-0445-63000-00 Advance Auto Parts Fuse Holder 15.5412/14/2021 001-0445-63000-00 Advance Auto Parts Misc Supplies 18.3912/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 4 Account Number Vendor AmountDescription PO No Date 2,125.05Subtotal for Divison: 0445 001-0450-52000-00 Ameren Illinois 11/21 Electric 2754010008 28.3911/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 5701413777 518.5911/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 2773115002 103.8511/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 1819317616 87.6811/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 1003220178 122.8211/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 1631820330 46.2711/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 3613000016 64.3611/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 6587801458 108.0411/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 8042901932 171.8611/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 3844905610 27.3211/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 0595921933 101.8811/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 9924322254 514.1411/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 0312325454 68.2811/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 2749025458 31.2611/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 5480026893 50.7811/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 5589228815 42.0911/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 4273230001 58.9911/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 4984030416 69.7511/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 7470035533 68.0011/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 1013037777 23.0111/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 4414444021 313.6311/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 3920746577 48.8911/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 2712048002 48.8211/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 1171148332 59.4811/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 6125250890 74.5311/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 6623352490 39.7111/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 3904556972 85.7311/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 8743359371 70.4111/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 2655060015 100.6911/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 4212263214 66.5211/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 2630553450 40.1211/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 2348061454 68.2811/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 6289167057 65.9011/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 6310567538 94.0511/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 8559874091 141.2711/30/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 5 Account Number Vendor AmountDescription PO No Date 001-0450-52000-00 Ameren Illinois 11/21 Electric 7993474097 66.5211/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 8988676653 57.7011/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 3489895536 37.8711/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 3603078041 54.4711/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 2216581132 42.5511/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 0824681456 247.3111/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 2541883539 24.5511/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Optional Lighting Charge 8714586251 66.6911/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 0518287372 37.9611/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Optional Lighting Charge 9249296178 9.7211/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 6292489935 126.4611/30/2021 001-0450-52000-00 Ameren Illinois 11/21 Electric 0965299692 88.9711/30/2021 001-0450-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 95.4811/30/2021 001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0011/30/2021 001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0011/30/2021 001-0450-55500-00 Nichols Diesel Service, Inc.State and Fed Test #109 41.0012/14/2021 001-0450-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 607.0012/14/2021 001-0450-59300-00 Getz Fire Equipment Co., Inc.First Aid Supplies 46.4511/09/2021 001-0450-59300-00 Getz Fire Equipment Co., Inc.Return - First Aid Supplies -100.2011/09/2021 001-0450-62500-00 Advance Auto Parts Fuel Filter #135 10.1312/14/2021 001-0450-62500-00 Advance Auto Parts Oil Filter #135 38.4612/14/2021 001-0450-62500-00 Advance Auto Parts Hydraulic Filter #135 11.1912/14/2021 001-0450-62500-00 Advance Auto Parts Lube Filter #135 22.3812/14/2021 001-0450-62500-00 Advance Auto Parts Fuel Filter #135 4.5412/14/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Air Hose #115 14.3112/14/2021 001-0450-62500-00 Mutual Wheel Co., Inc.Floormat #108 248.0512/14/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Air Release Valve #115 36.6612/14/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Window Regulator #107 215.2012/14/2021 001-0450-62500-00 Mutual Wheel Co., Inc.Floormat #114 248.0512/14/2021 001-0450-62500-00 Mutual Wheel Co., Inc.Floormat #109 248.0512/14/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Bezel #115 59.3712/14/2021 001-0450-62500-00 Pomp's Tire - Galesburg Tire x 4 #115 1,330.0012/14/2021 001-0450-62500-00 Mack Sales & Service of Morton Air Dryer #115 138.0012/14/2021 001-0450-62500-00 Mack Sales & Service of Morton Air Dryer #107 138.0012/14/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Regulator #115 998.2312/14/2021 001-0450-62500-00 Nichols Diesel Service, Inc.Engine Brake Valve #115 790.3812/14/2021 001-0450-62500-00 Pomp's Tire - Galesburg ORT Ring #122 108.0012/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 6 Account Number Vendor AmountDescription PO No Date 001-0450-62500-00 Midstate Manufacturing, Inc.Hose 118.7912/14/2021 001-0450-65500-00 Alan Environmental Products, Inc Industrial Coating 221.4112/14/2021 001-0450-67500-00 Chemco Industries, Inc Misc Supplies 205.1312/14/2021 10,440.22Subtotal for Divison: 0450 001-0505-51000-00 Stephen L Woody Polygraph Exam 150.0012/14/2021 001-0505-51000-00 Stephen L Woody Polygraph Exam 150.0012/14/2021 001-0505-51000-00 Stephen L Woody Polygraph Exam 150.0012/14/2021 001-0505-51000-00 Stephen L Woody Polygraph Exam 150.0012/14/2021 001-0505-51000-00 Campion, Barrow & Assoc.Law Enforcement Testing - 11/17/21 and 11/30/21 880.0012/14/2021 1,480.00Subtotal for Divison: 0505 001-0510-51500-00 Sebis Direct Inc 11/21 Water Bill Insert Board/Comm 196.3812/14/2021 001-0510-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 86.3811/30/2021 001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0011/30/2021 001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0011/30/2021 001-0510-54000-00 William T. Boynton Cell Allowance 30.0011/30/2021 001-0510-54000-00 Russell Idle Cell Phone Allowance 36.0011/30/2021 001-0510-54000-00 Daniel Hostens Cell Phone Allowance 30.0011/30/2021 001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0011/30/2021 001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0011/30/2021 001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0011/30/2021 001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0011/30/2021 001-0510-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 15.0012/14/2021 001-0510-57500-00 Burke Cleaners, Inc 10/21 Police Uniform Cleaning 238.40 000009189712/14/2021 001-0510-57500-00 Burke Cleaners, Inc 11/21 Police Uniform Cleaning 233.20 000009189712/14/2021 001-0510-61000-00 Pro Form, Inc.Misc Office Supplies 754.7912/14/2021 001-0510-61000-00 Office Specialists, Inc.Plates 61.5212/14/2021 001-0510-61000-00 Pro Form, Inc.Misc Office Supplies 280.0212/14/2021 001-0510-61000-00 Office Specialists, Inc.Misc Office Supplies 282.5012/14/2021 001-0510-61000-00 Office Specialists, Inc.Misc Office Supplies 1.9512/14/2021 001-0510-61000-00 Office Specialists, Inc.Misc Office Supplies 50.7612/14/2021 001-0510-61700-00 Supreme Radio Communications, Inc.Microphone, Remote Speaker 108.1512/14/2021 001-0510-62500-00 Galesburg Electric, Inc.Terminal #48 43.7012/14/2021 001-0510-62500-00 Ford of Galesburg TRMS Sensor #24 62.7112/14/2021 001-0510-62500-00 Napa Auto Parts Sealer #48 8.6212/14/2021 001-0510-67500-00 Emblem Enterprises, Inc Patches 815.4912/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 7 Account Number Vendor AmountDescription PO No Date 001-0510-67500-00 Ray O'Herron Co., Inc.ARMORSKINBASE POLLY SS 1,760.00 000009203612/14/2021 001-0510-67500-00 Ray O'Herron Co., Inc.ARMORSKINBASE POLLY LS 1,628.00 000009203612/14/2021 001-0510-69000-00 Axon Enterprise, Inc A La Carte Bundle and Standard Cartridge 664.2012/14/2021 7,567.77Subtotal for Divison: 0510 001-0525-54700-00 Royce Kunkle 11/21 Mileage Reimbursement 106.4012/14/2021 106.40Subtotal for Divison: 0525 001-0550-54000-00 Amanda Jennings Cell Allowance 18.0011/30/2021 001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 36.0011/30/2021 001-0550-61000-00 Office Specialists, Inc.Toner 666.4112/14/2021 001-0550-61000-00 Office Specialists, Inc.Misc Office Supplies 342.4812/14/2021 001-0550-61000-00 Office Specialists, Inc.Misc Office Supplies 32.0812/14/2021 001-0550-61000-00 Office Specialists, Inc.Misc Office Supplies 380.8712/14/2021 001-0550-67500-00 Midwest Uniform Supply, Inc Polo, Sweatshirts - S Peeler 120.7212/14/2021 1,596.56Subtotal for Divison: 0550 001-0605-54000-00 Randy Hovind Cell Phone Allowance 36.0011/30/2021 001-0605-54000-00 Derek Perry Cell Phone Allowance 30.0011/30/2021 001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0011/30/2021 001-0605-54000-00 David Farrell Cell Phone Allowance 30.0011/30/2021 001-0605-55500-00 Pomp's Tire - Galesburg Scrap Disposal #51 56.0012/14/2021 001-0605-55500-00 Pomp's Tire - Galesburg Scrap Disposal #52 118.0012/14/2021 001-0605-55500-00 Getz Fire Equipment Co., Inc.First Aid Supplies 80.0012/14/2021 001-0605-55500-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 65.0012/14/2021 001-0605-55500-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 60.0012/14/2021 001-0605-55500-00 Berg's Towing & Auto, Inc.Tow-Hook Fee #53 250.0012/14/2021 001-0605-55500-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 142.7012/14/2021 001-0605-55500-00 Alexis Fire Equipment Co., Inc.Service Call 11/09/21 - Aerial Unit 54 #53 440.0012/14/2021 001-0605-55700-00 Mechanical Service Inc.Maintenance at Fish Food Pantry 381.0012/14/2021 001-0605-61000-00 Office Specialists, Inc.Misc Supplies 22.9412/14/2021 001-0605-62500-00 Napa Auto Parts Air Filter Credit Return #53 -55.9912/14/2021 001-0605-62500-00 Eastern Iowa Tire Misc Supplies #51 333.9512/14/2021 001-0605-62500-00 Advance Auto Parts Battery Core Credits #53 -54.0012/14/2021 001-0605-62500-00 Advance Auto Parts Battery #56 103.1712/14/2021 001-0605-65000-00 Office Specialists, Inc.Glass Cleaner 10.3612/14/2021 001-0605-65000-00 Office Specialists, Inc.Paper Towels 66.6512/14/2021 001-0605-65000-00 Office Specialists, Inc.Oil Absorbant 152.5212/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 8 Account Number Vendor AmountDescription PO No Date 001-0605-65000-00 Office Specialists, Inc.Misc Supplies 33.5912/14/2021 001-0605-65000-00 Office Specialists, Inc.Misc Supplies 157.2712/14/2021 001-0605-66000-00 Mechanical Service Inc.Materials for Maintenance at Fish Food Pantry 44.9412/14/2021 001-0605-67500-00 Jacob Pedigo Safety Boots - J Pedigo 9.0312/14/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Crewneck, Stocking Hat - D Perry 29.9912/14/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Rip Stop EMS - D Perry 59.9912/14/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Crewneck, Tee - M Cain 27.0712/14/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Crewneck, Tee, Stocking Hat - J Brignall 68.9912/14/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Folding Cap - J Lenz 19.0212/14/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Polos, Crewneck, Turtleneck - D Farrell 178.9512/14/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Polo, Turtleneck, Pant - A O'Daniel 42.0012/14/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Folding Cap - M Lewis 22.0012/14/2021 001-0605-67500-00 Midwest Uniform Supply, Inc Teeshirts and Stocking Cap - A O'Daniel 45.5012/14/2021 001-0605-68600-00 Office Specialists, Inc.Gloves 150.0012/14/2021 3,186.64Subtotal for Divison: 0605 001-0630-52000-00 Ameren Illinois 11/21 Electric 0893052014 37.9111/30/2021 001-0630-52000-00 Ameren Illinois 11/21 Electric 7907673933 22.9111/30/2021 60.82Subtotal for Divison: 0630 Subtotal for Fund 001 79,812.87 011-0000-66000-00 Galesburg Builders Supply, Inc.High Performance patching mix for 2021 120.58 000009182512/14/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 185.00 000009182612/14/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class PP2 mix for 2021 526.50 000009182912/14/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 229.00 000009182612/14/2021 011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 4.50 000009182612/14/2021 011-0000-66000-00 Tazewell County Asphalt Co, Inc Additional Hot-Mix Asphalt Surface & Binder for 2021 3,007.50 000009182112/14/2021 4,073.08Subtotal for Divison: 0000 Subtotal for Fund 011 4,073.08 013-0000-20103-00 JC Dillon, Inc Retainage - Phase V of lead service line replacements -25,537.9012/14/2021 013-0000-51000-00 Bruner, Cooper and Zuck, Inc.Engineering agreement for the preparation of bid documents and p 5,549.39 000009168412/14/2021 013-0000-66500-00 McCoy's Sales & Service Truck service Jack with brake Dolly and Brake drum adapter 5,522.86 000009201011/30/2021 013-0000-83100-00 Bruner, Cooper and Zuck, Inc.Preparation of Bid Documents and Construction Engineering for Ph 608.83 000009200712/14/2021 013-0000-83100-00 JC Dillon, Inc Phase V of lead service line replacements 255,379.00 000009199412/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 9 Account Number Vendor AmountDescription PO No Date 241,522.18Subtotal for Divison: 0000 Subtotal for Fund 013 241,522.18 014-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupMaterial Testing Services for the 2021 Construction Season 868.00 000009192812/14/2021 014-0000-64500-00 Republic Sign Post 2,458.7512/14/2021 014-0000-64500-00 Vulcan, Inc.Clear Application Tape 325.5012/14/2021 014-0000-64500-00 TAPCO - Traffic & Parking Control CompanyWindmaster DLX Cross Bracing 484.0012/14/2021 014-0000-64500-00 KWB Paints on Main 10/21 Paint 126.6512/14/2021 014-0000-64500-00 TAPCO - Traffic & Parking Control CompanyRadar Sign for Lincoln Street 4,003.1312/14/2021 014-0000-64500-00 Sherwin Williams Co.Anti-Graffiti Clear - Wall on Academy St 228.8012/14/2021 014-0000-66000-00 Galesburg Electric, Inc.Ameren Parking Lot Lights 4,847.2512/14/2021 014-0000-66000-00 Darnall Concrete Products Co Riser Rings and Resin Seal 5,428.0012/14/2021 014-0000-66000-00 Galesburg Electric, Inc.Downtown Lights 90.0612/14/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2021 330.00 000009183012/14/2021 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2021 1,056.00 000009183012/14/2021 014-0000-66000-00 Galesburg Electric, Inc.Christmas Light Supplies 288.0612/14/2021 014-0000-66000-00 SNI Solutions Pallet of Ecosalt 1,524.0012/14/2021 014-0000-66500-00 Galesburg Electric, Inc.Hydraulic 315.0012/14/2021 22,373.20Subtotal for Divison: 0000 Subtotal for Fund 014 22,373.20 016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0011/30/2021 016-0000-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0011/30/2021 016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0011/30/2021 016-0000-54000-00 Lane Mings Cell Phone Allowance 30.0011/30/2021 016-0000-54000-00 Mark McLaughlin Cell Allowance 30.0011/30/2021 016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0011/30/2021 180.00Subtotal for Divison: 0000 Subtotal for Fund 016 180.00 018-0000-51000-00 Bruner, Cooper and Zuck, Inc.Engineering services for the CSD flooding issue study 1,585.96 000009204712/14/2021 018-0000-66000-00 Neenah Foundry Co, Inc.Trench Grate 365.0012/14/2021 1,950.96Subtotal for Divison: 0000 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 10 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 018 1,950.96 019-0000-10701-00 Johnson Controls Fire Protection LP 2022 Fire Alarm Contract 2,663.8012/14/2021 019-0000-20102-00 Illinois Power Marketing 10/21 Electricity GMCGAL 1003 78.1512/14/2021 019-0000-20102-00 Stratus Networks, Inc 12/21 Service 307.2812/14/2021 3,049.23Subtotal for Divison: 0000 019-1905-51500-00 WGIL/WAAG/WLSR, Inc.Radio Ads 583.0012/14/2021 019-1905-51500-00 Register Mail, Inc.Notice to Bidders #20710 144.1012/14/2021 019-1905-51500-00 Sebis Direct Inc 11/21 Water Bill Insert Recreation Flyer 392.7712/14/2021 019-1905-51500-00 WMOI - FM Radio Ads 250.0012/14/2021 019-1905-54000-00 Anthony Oligney-Estill Cell Phone Allowance 36.0011/30/2021 019-1905-54000-00 Chelsea Moberg Cell Phone Allowance 30.0011/30/2021 019-1905-54000-00 Angela Buchen Cell Allowance 30.0011/30/2021 019-1905-55800-00 Amilia Technologies USA Inc.Activity Messenger 06/25/21 - 09/24/21 225.0012/14/2021 019-1905-59511-00 Galesburg Tourism Fund 11/21 Tourism Agreement 15,833.3312/14/2021 019-1905-59528-00 Galesburg Community Foundation 10/21 2% Hotel/Motel Taxes 16,646.3412/14/2021 019-1905-59537-00 Knox Civic Center Authority 10/21 2% Hotel/Motel Taxes 8,761.2212/14/2021 019-1905-61000-00 Office Specialists, Inc.Paper Clips 6.4012/14/2021 42,938.16Subtotal for Divison: 1905 019-1910-52000-00 Ameren Illinois 11/21 Electric 8488394414 2,120.1211/30/2021 019-1910-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 54.5611/30/2021 019-1910-55700-00 Helm Mechanical / Helm Service Heating Repairs in Wayne Carl's Office 520.0012/14/2021 019-1910-55700-00 Royal Cleaning Services 12/21 Janitorial Services - HTAS 2,049.0012/14/2021 019-1910-67500-00 Getz Fire Equipment Co., Inc.First Aid Supplies 127.9012/14/2021 4,871.58Subtotal for Divison: 1910 019-1911-52000-00 Ameren Illinois 11/21 Electric 8160477133 34.3811/30/2021 019-1911-52000-00 Ameren Illinois 11/21 Electric 0427644490 4,556.6911/30/2021 019-1911-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 172.7611/30/2021 019-1911-55700-00 Galesburg Electric, Inc.Misc Supplies 265.6912/14/2021 019-1911-55700-00 Royal Cleaning Services 12/21 Janitorial Services - HTAS - Fog Building 2,237.0012/14/2021 019-1911-55700-00 Otis Elevator Co.10/21 Elevator Service 651.0012/14/2021 019-1911-55700-00 Helm Mechanical / Helm Service Climate Control Air Compressor & Air Handling Units Maintenance 2,416.7112/14/2021 019-1911-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 15.0012/14/2021 019-1911-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 15.0012/14/2021 019-1911-59300-00 Getz Fire Equipment Co., Inc.First Aid Supplies 115.3012/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 11 Account Number Vendor AmountDescription PO No Date 10,479.53Subtotal for Divison: 1911 019-1915-52000-00 Ameren Illinois 11/21 Electric 4095499852 75.8811/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 8970844499 35.0211/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 0351340970 50.2711/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 1206935379 28.4911/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 2302220814 35.9211/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 9468266410 131.3011/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 5619266895 74.1211/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 3426088009 500.2811/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 6717884656 27.2211/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 3419386098 32.4011/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 8905699053 151.5211/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 3057496339 31.8311/30/2021 019-1915-52000-00 Ameren Illinois 11/21 Electric 7756699015 417.6411/30/2021 019-1915-52300-00 Ameren Illinois 11/21 Gas 0883556016 181.3011/30/2021 019-1915-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 86.3811/30/2021 019-1915-54000-00 Don Miles Cell Phone Allowance 30.0011/30/2021 019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0011/30/2021 019-1915-54000-00 Travis Huffman Cell Phone Allowance 30.0011/30/2021 019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0011/30/2021 019-1915-55500-00 Glass Specialty Inc Glass Install #522 90.0012/14/2021 019-1915-55700-00 Royal Cleaning Services 12/21 Janitorial Services 476.0012/14/2021 019-1915-55700-00 J.P. Benbow, Inc.Ignitor Kit 175.4512/14/2021 019-1915-55700-00 Lambasio, Inc.Disposal at Lake Storey West Boat Ramp 220.0012/14/2021 019-1915-55700-00 Four Seasons Pest Control 11/21 Monthly Service 30.0012/14/2021 019-1915-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental 75.00 000009192512/14/2021 019-1915-56000-00 Terry Allen, Inc East Boat Ramp and Peck Park - Toilet Rental 55.0012/14/2021 019-1915-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 40.8012/14/2021 019-1915-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 40.8012/14/2021 019-1915-59300-00 Getz Fire Equipment Co., Inc.First aid supplies 36.5511/29/2021 019-1915-62500-00 Mack Sales & Service of Morton Air Dryer #509 138.0012/14/2021 019-1915-62500-00 Terry Allen, Inc Pulley #518 45.2212/14/2021 019-1915-62500-00 Mutual Wheel Co., Inc.Floormat #509 248.0512/14/2021 019-1915-62500-00 Cozadd Diesel Service, Inc Brake Chamber #509 132.3712/14/2021 019-1915-62500-00 Ford of Galesburg Pigtails 579 64.3612/14/2021 019-1915-62500-00 Advance Auto Parts Oil Filter #505 11.1812/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 12 Account Number Vendor AmountDescription PO No Date 019-1915-62500-00 Advance Auto Parts Battery #505 116.5712/14/2021 019-1915-62500-00 Advance Auto Parts Brake Caliper #505 125.2412/14/2021 019-1915-62500-00 Advance Auto Parts Paint #579 39.3412/14/2021 019-1915-62500-00 Advance Auto Parts Brake Pads #505 77.9812/14/2021 019-1915-62510-00 Herr Petroleum Corp 296.5 Gal Reg Unleaded 1,855.78 000009180612/14/2021 019-1915-62510-00 Herr Petroleum Corp 200 Gal Diesel #2, 33.10 Gallon Diesel #1 693.27 000009180612/14/2021 019-1915-66000-00 Galesburg Builders Supply, Inc.33.42 Ton CA-6 Stone 735.2412/14/2021 019-1915-66000-00 Galesburg Electric, Inc.Repair Electrical at Lincoln Park Playground 576.6412/14/2021 8,078.41Subtotal for Divison: 1915 019-1920-52000-00 Ameren Illinois 11/21 Electric 1851092656 80.3911/30/2021 019-1920-52000-00 Ameren Illinois 11/21 Electric 2526420816 58.2011/30/2021 019-1920-52000-00 Ameren Illinois 11/21 Electric 1476305771 491.5211/30/2021 019-1920-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 22.7311/30/2021 019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0011/30/2021 019-1920-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 25.2412/14/2021 019-1920-62510-00 Herr Petroleum Corp 74.7 Gal Diesel #2, 8.3 Gal Diesel #1 245.05 000009180412/14/2021 019-1920-63500-00 Advanced Turf Solutions Misc Supplies 1,477.2012/14/2021 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 92.0812/14/2021 019-1920-64125-00 Smithfield Direct, LLC Misc Concession Supplies 38.0012/14/2021 019-1920-64125-00 Smithfield Direct, LLC Misc Concession Supplies 29.9012/14/2021 019-1920-64125-00 Office Specialists, Inc.Folders, Address Labels 40.8212/14/2021 019-1920-64125-00 Office Specialists, Inc.Foam Cups 76.0012/14/2021 2,707.13Subtotal for Divison: 1920 019-1925-52000-00 Ameren Illinois 11/21 Optional Lighting Charge 8714586251 15.7511/30/2021 019-1925-52000-00 Ameren Illinois 11/21 Electric 2877692654 392.6411/30/2021 019-1925-52000-00 Ameren Illinois 11/21 Optional Lighting Charge 9249296178 2.3011/30/2021 019-1925-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 50.0111/30/2021 460.70Subtotal for Divison: 1925 019-1935-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 13.6411/30/2021 019-1935-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 176.9012/14/2021 019-1935-65000-00 Office Specialists, Inc.Tissues, Paper Towels 78.3912/14/2021 268.93Subtotal for Divison: 1935 019-1945-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 45.4611/30/2021 019-1945-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 65.0012/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 13 Account Number Vendor AmountDescription PO No Date 019-1945-55700-00 Royal Cleaning Services 12/21 Cleaning Services 1,780.0012/14/2021 019-1945-59300-00 Getz Fire Equipment Co., Inc.First Aid Supplies 14.4512/14/2021 1,904.91Subtotal for Divison: 1945 019-1950-52000-00 Ameren Illinois 11/21 Electric 3303965295 53.1111/30/2021 019-1950-52000-00 Ameren Illinois 11/21 Electric 3325035374 323.3811/30/2021 019-1950-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 4.5511/30/2021 381.04Subtotal for Divison: 1950 019-1955-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 86.3811/30/2021 019-1955-55500-00 J.P. Benbow, Inc.Hawthorne Pool Service 101.0012/14/2021 019-1955-55500-00 J.P. Benbow, Inc.Hawthorne Gym Thermostat 234.4312/14/2021 019-1955-55700-00 J.P. Benbow, Inc.Replacement of one Intellihot water heater to heat pool water. 12,918.00 000009203012/14/2021 019-1955-68500-00 Hawkins, Inc Misc Chemicals 108.8912/14/2021 13,448.70Subtotal for Divison: 1955 019-1965-52000-00 Ameren Illinois 11/21 Electric 2749025458 31.2611/30/2021 019-1965-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 13.6411/30/2021 019-1965-54000-00 Aaron Young Cell Phone Allowance 30.0011/30/2021 019-1965-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 302.6012/14/2021 019-1965-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 27.2212/14/2021 019-1965-57500-00 Aramark Uniform Serv. Inc.Misc Supplies 27.2212/14/2021 431.94Subtotal for Divison: 1965 019-1975-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 4.5511/30/2021 019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0011/30/2021 019-1975-55500-00 Nichols Diesel Service, Inc.State and Fed Test #103 40.0012/14/2021 019-1975-55500-00 Nichols Diesel Service, Inc.State and Fed Test #144 40.0012/14/2021 019-1975-62500-00 Nichols Diesel Service, Inc.Lug #106 12.2412/14/2021 019-1975-62500-00 Mutual Wheel Co., Inc.Floormat #106 248.0512/14/2021 019-1975-62500-00 Vermeer Sales & Service of Central IL, Inc Fuel Cap #143 62.0812/14/2021 019-1975-62500-00 Nichols Diesel Service, Inc.Bolt #106 16.0512/14/2021 019-1975-62500-00 Mack Sales & Service of Morton Air Dryer #106 138.0012/14/2021 019-1975-62500-00 Nichols Diesel Service, Inc.Gasket Kit #106 450.2912/14/2021 1,041.26Subtotal for Divison: 1975 Subtotal for Fund 019 90,061.52 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 14 Account Number Vendor AmountDescription PO No Date 020-0000-52000-00 Ameren Illinois 11/21 Electric 5967281933 47.4311/30/2021 020-0000-52000-00 Ameren Illinois 11/21 Electric 1977409292 689.6411/30/2021 020-0000-52000-00 Ameren Illinois 11/21 Electric 6225909615 27.8611/30/2021 020-0000-52000-00 Ameren Illinois 11/21 Electric 4307248490 204.5311/30/2021 020-0000-52000-00 Ameren Illinois 11/21 Electric 6422752493 44.7811/30/2021 020-0000-52000-00 Ameren Illinois 11/21 Electric 5785552496 177.1911/30/2021 020-0000-55700-00 Getz Fire Equipment Co., Inc.Annual Service 589.3512/14/2021 020-0000-55700-00 AMP Electrical Services, Inc.Provide new underground electric service to septic lift station. 5,420.00 000009203912/14/2021 020-0000-62500-00 Mutual Wheel Co., Inc.Floormat #351 248.0112/14/2021 020-0000-62500-00 Electro-Mechanical Resources, Inc Bearing #350 33.8812/14/2021 7,482.67Subtotal for Divison: 0000 Subtotal for Fund 020 7,482.67 021-0000-61800-00 Andrews Implement Company GE Energy star french door refrigerator with ice & water dispens 2,118.00 000009199912/14/2021 021-0000-61800-00 Andrews Implement Company GE Energy star french door refrigerator 3,312.00 000009199912/14/2021 021-0000-66500-00 Feld Fire Nozzles #21-37 4,534.0012/14/2021 9,964.00Subtotal for Divison: 0000 Subtotal for Fund 021 9,964.00 024-0000-52000-00 Ameren Illinois 11/21 Electric 3293493011 31.2211/30/2021 024-0000-52000-00 Ameren Illinois 11/21 Electric 5346260034 256.5711/30/2021 024-0000-52000-00 Ameren Illinois 11/21 Electric 5244167035 35.0411/30/2021 024-0000-52300-00 Ameren Illinois 11/21 Gas 3293493011 51.8411/30/2021 374.67Subtotal for Divison: 0000 Subtotal for Fund 024 374.67 030-0000-10701-00 Galesburg Communications, Inc.01/01/2022-02/28/2022 800 Dispatch for Para Transit 268.8012/14/2021 030-0000-10701-00 Galesburg Communications, Inc.01/01/2022-02/28/2022 800 Dispatch for Para Transit 250.8812/14/2021 030-0000-20102-00 Stratus Networks, Inc 12/21 Service 130.6412/14/2021 650.32Subtotal for Divison: 0000 030-0320-52000-00 Ameren Illinois 11/21 Electricity #6235036022 283.6811/30/2021 030-0320-52300-00 Ameren Illinois 11/21 Heat #6235036022 135.0911/30/2021 030-0320-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 25.9111/30/2021 030-0320-55500-00 Eastern Iowa Tire Tire disposal 55.0011/30/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 15 Account Number Vendor AmountDescription PO No Date 030-0320-55500-00 Yemm Ford, Inc Labor for engine replacement on 461 2,795.90 000009205211/30/2021 030-0320-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #1108 40.0011/30/2021 030-0320-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #2001 40.0011/30/2021 030-0320-62500-00 Gillig Coil, Fan System & Seal 78.9112/14/2021 030-0320-62500-00 O'Reilly Auto Parts Fuel Cap, Radiator, Capsule 47.0112/14/2021 030-0320-62500-00 O'Reilly Auto Parts License 4.4512/14/2021 030-0320-62500-00 Map Automotive of Peoria Battery 117.1011/30/2021 030-0320-62500-00 O'Reilly Auto Parts Fuel Cap 15.2112/14/2021 030-0320-62500-00 Yemm Ford, Inc Parts for engine replacement on 461. 4,193.21 000009205211/30/2021 030-0320-62510-00 Herr Petroleum Corp 250.3 gal reg unleaded 715.59 000009180311/30/2021 030-0320-62510-00 Herr Petroleum Corp 221.6 Gal Reg Unleaded 1,418.19 000009180312/14/2021 030-0320-62510-00 Herr Petroleum Corp 334.3 gal reg unleaded 956.38 000009180311/30/2021 030-0320-62510-00 Herr Petroleum Corp 313.3 gal reg unleaded 890.06 000009180311/30/2021 030-0320-62510-00 Herr Petroleum Corp 263.2 gal reg unleaded 760.76 000009180311/30/2021 030-0320-62510-00 Herr Petroleum Corp 312.7 gal reg unleaded 903.83 000009180311/30/2021 030-0320-62510-00 Herr Petroleum Corp 337.7 gal reg unleaded 967.82 000009180311/30/2021 030-0320-62510-00 Herr Petroleum Corp 284.3 gal reg unleaded 814.79 000009180311/30/2021 030-0320-62510-00 Herr Petroleum Corp 245.3 Gal Reg Unleaded 701.77 000009180312/14/2021 15,960.66Subtotal for Divison: 0320 030-0370-51000-00 Petty Cash - City Clerk Secretary of State - License Plate 6.0012/14/2021 030-0370-51000-00 Galesburg Termite & Pest Control 12/21 Service 45.0012/14/2021 030-0370-51000-00 Bolin's Marathon Service Labor/Tow Fee 100.0012/14/2021 030-0370-51000-00 Galesburg Communications, Inc.11/26/21-12/31/2021 800 Dispatch for Para Transit 125.4412/14/2021 030-0370-51000-00 Galesburg Communications, Inc.11/26/21-12/31/2021 800 Dispatch for Para Transit 134.4012/14/2021 030-0370-52000-00 Ameren Illinois 11/21 Electricity #6235036022 661.9111/30/2021 030-0370-52300-00 Ameren Illinois 11/21 Heat #6235036022 315.2211/30/2021 030-0370-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 60.4711/30/2021 030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0011/30/2021 030-0370-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #1301 41.0011/30/2021 030-0370-55500-00 Getz Fire Equipment Co., Inc.Inspection of vehicle system 250.0011/30/2021 030-0370-55500-00 Getz Fire Equipment Co., Inc.Inspection of vehicle system 500.0011/30/2021 030-0370-57500-00 Cintas, Inc 11/21 Service 143.3011/30/2021 030-0370-57500-00 Cintas, Inc 11/21 Service - remainder 13.0411/30/2021 030-0370-57500-00 Cintas, Inc 12/21 Service 177.0112/14/2021 030-0370-62500-00 O'Reilly Auto Parts Radiator cap 6.2611/30/2021 030-0370-62500-00 O'Reilly Auto Parts Analysis kits 104.0711/30/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 16 Account Number Vendor AmountDescription PO No Date 030-0370-62500-00 Nichols Diesel Service, Inc.Couplings #470 9.7211/30/2021 030-0370-62500-00 O'Reilly Auto Parts Backup alarm 30.5911/30/2021 030-0370-62500-00 Map Automotive of Peoria Battery 246.3212/14/2021 030-0370-62500-00 Gillig Hydraulic fan & steering pump 784.8511/30/2021 030-0370-62500-00 Gillig King pin kit 208.5211/30/2021 030-0370-62500-00 Eastern Iowa Tire Tires 758.8511/30/2021 030-0370-62510-00 Herr Petroleum Corp 663.3 gal diesel #2 1,986.48 000009180311/30/2021 030-0370-62510-00 Herr Petroleum Corp 250.2 Gal Diesel #2, 61 Gal Diesel #1 946.63 000009180312/14/2021 030-0370-62510-00 Herr Petroleum Corp 299.5 gal diesel #2 902.76 000009180311/30/2021 030-0370-62510-00 Herr Petroleum Corp 453.4 gal diesel #2 1,360.17 000009180311/30/2021 030-0370-62510-00 Herr Petroleum Corp 259.1 gal diesel #2, 29 gal diesel #1 850.72 000009180311/30/2021 030-0370-62510-00 Herr Petroleum Corp 637 gal diesel #2 1,960.46 000009180311/30/2021 030-0370-62510-00 Herr Petroleum Corp 121 gal diesel #2 362.38 000009180311/30/2021 030-0370-65000-00 Office Specialists, Inc.Paper Towels 69.4612/14/2021 030-0370-65500-00 O'Reilly Auto Parts Grease ftg 6.9911/30/2021 030-0370-65500-00 O'Reilly Auto Parts Fluid for Plow Truck 22.7812/14/2021 13,220.80Subtotal for Divison: 0370 Subtotal for Fund 030 29,831.78 049-0000-51000-00 Peckham Guyton Albers & Viets, Inc Professional Services for Amending TIF IV Redevelopment Plan 2,069.43 000009192212/14/2021 049-0000-55700-00 Klingner & Associates, P.C. - Architectural Group11/21 Professional Services - Main Storage Room 3,500.0012/14/2021 5,569.43Subtotal for Divison: 0000 Subtotal for Fund 049 5,569.43 053-0000-55700-00 J.P. Benbow, Inc.Sheet Metal Contract - Lakeside Mechanical Room 3,288.0012/14/2021 053-0000-66000-00 Galesburg Builders Supply, Inc.20 CY 4000 PSI 2,458.0012/14/2021 053-0000-66000-00 Galesburg Builders Supply, Inc.10 CY 4000 PSI 1,229.0012/14/2021 053-0000-75000-00 Klingner & Associates, P.C. - Architectural GroupEngineering Costs for Replacing Airport Maintenance Building 8,500.00 000009199312/14/2021 15,475.00Subtotal for Divison: 0000 Subtotal for Fund 053 15,475.00 059-0000-76000-00 Hutchison Engineering, Inc Engineering for Phase I of the Lake Storey Bike Path 1,422.50 000009199712/14/2021 1,422.50Subtotal for Divison: 0000 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 17 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 059 1,422.50 061-0000-10701-00 Railroad Management Company III, LLC 1/1/23 - 3/15/23 License Fees 144.1912/14/2021 061-0000-10701-00 Railroad Management Company III, LLC 3/16/2022 - 12/31/2022 License Fees 547.9212/14/2021 061-0000-15401-00 Klingner & Associates, P.C. - Architectural GroupConstruction Engineering services for Water Supply Well #6 23,578.75 000009201912/14/2021 061-0000-15401-00 Laverdiere Construction, Inc.Construction of Gravel Pack Well #6 230,789.10 000009202012/14/2021 061-0000-20101-00 THOMAS KNAPP Refund Check 012012-003, 1409 N ACADEMY ST 115.9112/09/2021 061-0000-20101-00 AMY WALL Refund Check 056880-000, 228 DAY ST 16.2912/09/2021 061-0000-20101-00 CESAR OLIVAS Refund Check 050128-000, 268 INDIANA AVE 73.6712/01/2021 061-0000-20101-00 RAYMOND HOPPING Refund Check 025251-013, 2348 DANIEL DR SOUTH 66.1912/01/2021 061-0000-20101-00 SHIRLEY KRUGER Refund Check 051175-002, 862 S SEMINARY ST 154.2112/09/2021 061-0000-20101-00 SUE MESECHER Refund Check 007393-000, 735 WARREN ST 5.7912/01/2021 061-0000-20101-00 SARAH ORRENDER Refund Check 062457-000, 306 COUNTRY ELMS EST 76.3012/01/2021 061-0000-20101-00 MELISSA LIEBER Refund Check 043212-000, 1051 FRANK ST 98.6412/01/2021 061-0000-20101-00 LORENZ PROPERTY 3 LLC Refund Check 064193-000, 1526 GRAND AVE 89.5212/09/2021 061-0000-20101-00 BRET LEGG Refund Check 051121-000, 1063 JOHNSTON ST 111.4512/09/2021 061-0000-20101-00 ANNE MECKE Refund Check 064475-000, 1914 INDIANA DR 125.0012/09/2021 061-0000-20101-00 CASSY MIYLER Refund Check 022789-008, 899 LAWRENCE AVE 110.7512/09/2021 061-0000-20101-00 JULIE BURKE Refund Check 044209-000, 773 E FIFTH ST 95.7212/09/2021 061-0000-20101-00 STEVE BLUST Refund Check 010997-000, 1541 ORIOLE DR 31.0912/01/2021 061-0000-20101-00 LINDA WALTER Refund Check 016808-005, 269 N CHAMBERS ST 71.7212/09/2021 061-0000-20101-00 LOIS JOHNSON Refund Check 047005-000, 1574 E GROVE ST 13.5612/01/2021 061-0000-20101-00 TANYA JOHNSON Refund Check 062544-000, 343 PINE ST 69.9212/01/2021 061-0000-20101-00 KAYLEE POOLE Refund Check 060395-000, 1249 LANE AVE 44.9712/09/2021 061-0000-20101-00 BRIAN THOMPSON Refund Check 063005-000, 420 HAWKINSON AVE 70.6512/09/2021 061-0000-20101-00 JAYLENE HILLIER Refund Check 057394-000, 2108 NEWCOMER DR 16.2912/09/2021 061-0000-20101-00 KEVIN STARNES Refund Check 005808-004, 1178 COURT ST 98.6112/09/2021 061-0000-20101-00 DANIEL KOMMER Refund Check 052390-001, 1625 E FREMONT ST 77.2412/09/2021 061-0000-20101-00 TAMMIE WEAVER Refund Check 052195-003, 1099 E LOSEY ST 99.9112/09/2021 061-0000-20101-00 DAVID STRANGER Refund Check 009990-001, 900 WILLARD ST 12.1312/09/2021 061-0000-20101-00 ANTHONY SCHISLER Refund Check 062644-000, 1496 DEE ANN DR 28.7512/01/2021 061-0000-20101-00 LINCOLN PARK ESTATES LLC Refund Check 056044-001, 126 MARMAC CT 77.9612/09/2021 061-0000-20101-00 BONNIE DAVIS Refund Check 062571-001, 86 PHILLIPS ST 115.0212/09/2021 061-0000-20101-00 MANUEL GUTIERREZ Refund Check 013237-000, 658 MONROE ST 10.0212/09/2021 061-0000-20101-00 JAMES HARRIS Refund Check 058646-003, 533 E NORTH ST 63.6812/09/2021 061-0000-20101-00 QUINCY GREENE Refund Check 064413-000, 1825 E FREMONT ST 66.9112/09/2021 061-0000-20101-00 LINDA ASBURY Refund Check 018950-053, 1831 E MAIN ST 10.4912/09/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 18 Account Number Vendor AmountDescription PO No Date 061-0000-20101-00 ROGER HAGERTY Refund Check 007167-070, 708 S CHAMBERS ST 105.0412/09/2021 061-0000-20101-00 ALYSSA DEADMOND Refund Check 063022-000, 1457 BROWN AVE 69.5712/09/2021 061-0000-20101-00 STEVE BLUST Refund Check 010997-000, 1541 ORIOLE DR 7.8312/01/2021 061-0000-20101-00 KATHRYN CREEKMUR Refund Check 062925-000, 1795 INDIANA DR 68.6912/09/2021 061-0000-20101-00 CALEB ARRINGDALE Refund Check 055096-000, 1580 W LOSEY ST 65.4812/09/2021 061-0000-20101-00 PATRICK ANDERSON Refund Check 016884-000, 1663 HULA DR 5.7912/01/2021 061-0000-20101-00 DEVORA ARNETT Refund Check 019355-001, 378 JUSTIN DR 62.2812/01/2021 061-0000-20101-00 SARA BAKER Refund Check 058484-000, 43 DIVISION ST 12.1612/09/2021 061-0000-20101-00 CHRISTINE HANNA Refund Check 006426-002, 899 LAWRENCE AVE 38.9412/01/2021 061-0000-20101-00 GEORGE BROWN Refund Check 062471-000, 424 LOCUST ST 99.8512/09/2021 061-0000-20101-00 BETTY ANDERSON Refund Check 062801-000, 2155 SODHI AVE 52.2812/01/2021 061-0000-20101-00 MEGAN CHARLES Refund Check 062863-000, 1742 BAIRD AVE 56.2112/09/2021 061-0000-20101-00 RICKY DELACRUZ Refund Check 049022-005, 1602 WILLARD ST 79.4912/09/2021 061-0000-20101-00 DEVORA ARNETT Refund Check 019355-001, 378 JUSTIN DR 55.2412/09/2021 061-0000-20101-00 JACQUELINE ALBRITTON Refund Check 062238-000, 167 HIGHLAND AVE 92.7312/09/2021 061-0000-20101-00 STERLON MATHENY Refund Check 054478-000, 1854 MAPLE AVE 42.7612/09/2021 061-0000-20101-00 STEPHEN HOGAN SR Refund Check 063888-000, 381 BEDI AVE 46.7612/09/2021 061-0000-20101-00 TRINIA WILLIAMS Refund Check 063065-000, 1089 HAWKINSON AVE 7 43.7212/01/2021 061-0000-20101-00 KNOTT MUSIC CO Refund Check 020396-000, 435 E KNOX ST 227.5812/09/2021 061-0000-20101-00 LOIS JOHNSON Refund Check 047005-000, 1574 E GROVE ST 67.7212/09/2021 061-0000-20102-00 Stratus Networks, Inc 12/21 Service 126.5012/14/2021 061-0000-20103-00 Laverdiere Construction, Inc.Retainage - Construction of Gravel Pack Well #6 -23,078.9112/14/2021 061-0000-36150-00 Tim Brown Refund of Street Opening - 1188 E South St 186.0012/14/2021 061-0000-51000-00 PDC Laboratories, Inc.Water testing 28.0012/14/2021 061-0000-51000-00 PDC Laboratories, Inc.Water testing 98.0012/14/2021 061-0000-51000-00 SpringbrookSoftware LLC 11/21 CivicPay PayPad Transaction Fee 143.2512/14/2021 061-0000-51000-00 PDC Laboratories, Inc.Water testing 18.0012/14/2021 061-0000-51000-00 Knox County Recorders Office 11/21 Laredo 20.5512/14/2021 061-0000-51000-00 PDC Laboratories, Inc.Water testing 28.0012/14/2021 061-0000-51000-00 PDC Laboratories, Inc.Water testing 3,000.0012/14/2021 061-0000-51010-00 James M Kelly, Attorney 09/21 Legal Services 2,178.0012/14/2021 061-0000-51500-00 Sebis Direct Inc 10/21 UB Printing Costs 868.5812/14/2021 061-0000-51500-00 Register Mail, Inc.Notice to Bidders #20710 99.5812/14/2021 061-0000-51500-00 Gregory R Flores Tap Record Cards 136.0012/14/2021 061-0000-52000-00 American Electric Power 11/21 Electricity 5,707.6211/30/2021 061-0000-52000-00 Ameren Illinois 11/21 Electric 2286597618 550.9911/30/2021 061-0000-52000-00 Ameren Illinois 11/21 Electric 2599061611 79.0111/30/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 19 Account Number Vendor AmountDescription PO No Date 061-0000-52000-00 Ameren Illinois 11/21 Electric 2529573771 8,744.1411/30/2021 061-0000-52000-00 Ameren Illinois 11/21 Electricity #0405132039 17,140.8511/30/2021 061-0000-52000-00 Ameren Illinois 11/21 Electric 6745921457 371.8411/30/2021 061-0000-52300-00 Nicor Gas 11/21 Heat #14511554116 2,827.0411/30/2021 061-0000-52300-00 Ameren Illinois 11/21 Heat #1017455691 548.4711/30/2021 061-0000-52500-00 Galesburg Sanitary Dist.11/21 Sewer user charge 18.1911/30/2021 061-0000-53500-00 Galesburg Electric, Inc.Freight Charges 17.9912/14/2021 061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0011/30/2021 061-0000-54000-00 Shelby Schwieter Cell Phone Allowance 30.0011/30/2021 061-0000-54000-00 Mark Schwieter Cell Phone Allowance 30.0011/30/2021 061-0000-54000-00 Eric Heiden Cell Allowance 30.0011/30/2021 061-0000-54000-00 Timothy Fey Cell Phone Allowance 30.0011/30/2021 061-0000-55500-00 Altorfer Inc.10/21 - MAINTENANCE ON FOUR GENERATORS 1,138.00 000009175412/14/2021 061-0000-55500-00 LAI, Ltd.Water Treatment Plant - Valve in Filtration Room 3,004.0012/14/2021 061-0000-55700-00 Waste Management, Inc.12/21 Service 17.3612/14/2021 061-0000-55700-00 Royal Cleaning Services 12/21 Janitorial Services 434.0012/14/2021 061-0000-55700-00 Howe Overhead Doors, Inc.Door Install 3,500.0012/14/2021 061-0000-55700-00 Waste Management, Inc.12/21 Service 97.1412/14/2021 061-0000-57500-00 Office Specialists, Inc.Paper Towels, Cleaner 56.9912/14/2021 061-0000-61000-00 Office Specialists, Inc.Misc Supplies 29.1612/14/2021 061-0000-61000-00 Office Specialists, Inc.Paper, Calendar 55.0912/14/2021 061-0000-61000-00 Office Specialists, Inc.Misc Supplies 153.3312/14/2021 061-0000-65500-00 Galesburg Electric, Inc.Materials for River Heaters 144.4412/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 6 X 7-1/2, 6.84-7.24 OD 1,796.80 000009203712/14/2021 061-0000-66000-00 Core & Main Misc Materials 1,075.2812/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 4 X 12-1/2, 4.74-5.14 OD 207.80 000009203712/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 6 X 15, 6.84-7.24 OD 393.66 000009203712/14/2021 061-0000-66000-00 Galesburg Builders Supply, Inc CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 261.00 000009183112/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 6 X 12-1/2, 6.84-7.24 OD 327.84 000009203712/14/2021 061-0000-66000-00 Galesburg Builders Supply, Inc CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 99.00 000009183112/14/2021 061-0000-66000-00 Galesburg Electric, Inc.Heater for Water Treatment Plant Generator 516.4512/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 12 X 7-1/2, 13.10-13.50 OD 251.00 000009203712/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 8 X 7-1/2, 8.99-9.39 OD 183.18 000009203712/14/2021 061-0000-66000-00 Gunther Construction Co., a div. of UCM, Inc21.36 Tons of 1" Down Comm 397.9412/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 4 X 15, 4.74-5.14 OD 226.04 000009203712/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 10 X 7-1/2, 11.04-11.44 OD 110.40 000009203712/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 6 X 30, 6.84-7.24 OD 582.12 000009203712/14/2021 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 20 Account Number Vendor AmountDescription PO No Date 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 4 X 7-1/2, 4.74-5.14 OD 149.28 000009203712/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 12 X 12-1/2, 13.10-13.50 OD 200.73 000009203712/14/2021 061-0000-66000-00 Core & Main Misc Materials 850.0012/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 6 X 20, 6.84-7.24 OD 500.40 000009203712/14/2021 061-0000-66000-00 Core & Main DUCTILE REPAIR CLAMP 6 X 7-1/2, 7.05-7.45 OD 359.36 000009203712/14/2021 061-0000-68500-00 IDEXX Distribution Inc.Misc Chemicals 1,357.0112/14/2021 296,960.93Subtotal for Divison: 0000 Subtotal for Fund 061 296,960.93 067-0000-10701-00 Waste Management, Inc.30 Oversize Stickers 570.0012/14/2021 067-0000-51000-00 SpringbrookSoftware LLC 11/21 CivicPay PayPad Transaction Fee 71.6312/14/2021 067-0000-51000-00 Knox County Recorders Office 11/21 Laredo 20.5512/14/2021 067-0000-51500-00 Sebis Direct Inc 10/21 UB Printing Costs 434.2212/14/2021 1,096.40Subtotal for Divison: 0000 Subtotal for Fund 067 1,096.40 078-0000-10701-00 Illinois Municipal League Risk Management Assoc.2022 IML RMA property & liability insurance package 442,796.00 000009206112/14/2021 078-0000-10701-00 Molyneaux 2022 calendar year Risk Management consulting services 32,000.00 000009206012/14/2021 078-0000-20315-00 Curt Kramer 11/21 Overpayment Refund 1.7112/14/2021 078-0000-56534-00 Cottage Rehab and Sports Medicine Work Comp DOS 11/12/21 #AA15957205 276.0012/14/2021 078-0000-56534-00 Cottage Rehab and Sports Medicine Work Comp DOS 11/04/21 #AA15957205 209.0012/14/2021 078-0000-56535-00 James M Kelly, Attorney 09/21 Legal Services 49.5012/14/2021 078-0000-56535-00 James M Kelly, Attorney 09/21 Legal Services 82.5012/14/2021 078-0000-56535-00 James M Kelly, Attorney 09/21 Legal Services 165.0012/14/2021 078-0000-56535-00 James M Kelly, Attorney 09/21 Legal Services 49.5012/14/2021 078-0000-56535-00 James M Kelly, Attorney 09/21 Legal Services 33.0012/14/2021 078-0000-56535-00 James M Kelly, Attorney 08/21-09/21 Legal Services 410.4012/14/2021 078-0000-56535-00 Midwest Orthopaedic Center Work Comp DOS 11/22/2021 #424022-010009 51.7512/14/2021 078-0000-56535-00 OSF St Mary Medical Center Work Comp DOS 10/28/2021 #7930138700 1,477.0412/14/2021 078-0000-56597-00 AMP Electrical Services, Inc.Wire and misc supplies 672.9312/14/2021 078-0000-56597-00 Glasnovich Auto Body Body Repair to 2020 Ford Explorer 1,278.1612/14/2021 479,552.49Subtotal for Divison: 0000 Subtotal for Fund 078 479,552.49 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 21 Account Number Vendor AmountDescription PO No Date 091-0000-20102-00 Galesburg Sanitary Dist.3% Collection Fee Credit -17,852.0312/14/2021 091-0000-20102-00 Galesburg Sanitary Dist.09/21-10/21 Postage for Liens -2.3612/14/2021 091-0000-20102-00 Galesburg Sanitary Dist.11/21 Credit Card Processing Fees -2,047.2212/14/2021 091-0000-20102-00 Galesburg Sanitary Dist.10/21 Lien Fees -41.6712/14/2021 091-0000-22003-00 Galesburg Sanitary Dist.12/21 Due for Sanitary District 595,067.7012/14/2021 575,124.42Subtotal for Divison: 0000 Subtotal for Fund 091 575,124.42 Report Total: 1,862,828.10 AP-Transactions by Account (12/14/2021 - 4:17 PM)Page 22 Check Date Check #Vendor Name Description Account #Amount 12/2/21 0 All Weather Courts, Inc Pickleball Court Project (6) at Bateman Park as agreed plus resr 019-1915-55700 51,800.00 12/2/21 0 Bluefin Payment Systems 11/21 Pay Pad Processing Fees 001-0306-51000 5.21 12/2/21 0 Bluefin Payment Systems 11/21 UB Webpayments Credit Card processing fee 061-0000-51000 2,443.16 12/2/21 0 Bluefin Payment Systems 11/21 Pay Pad Processing Fees 001-0115-51000 148.95 12/2/21 0 Bluefin Payment Systems 11/21 Pay Pad Processing Fees 001-0410-51000 5.20 12/2/21 0 Bluefin Payment Systems 11/21 UB Webpayments Credit Card processing fee 067-0000-51000 1,221.58 12/2/21 0 Bluefin Payment Systems 11/21 Pay Pad Processing Fees 067-0000-51000 355.28 12/2/21 0 Bluefin Payment Systems 11/21 Pay Pad Processing Fees 061-0000-51000 710.54 12/2/21 95708 Illinois Dept Employment Security 3rd quarter unemployment 078-0000-47400 859.34 12/2/21 0 Jeffrey R Cervantez Produced tutorial videos.059-0000-51000 1,500.00 12/2/21 95709 Knox County Recorders Office File 30 Weed/Trash/Demo Liens 001-0160-51300 225.00 12/2/21 95709 Knox County Recorders Office File 11 Weed/Trash/Demo Liens 001-0160-51300 138.00 12/2/21 95710 Knox County Recorders Office Record Lis Pendens-481 E Third St.001-0160-51300 63.00 12/2/21 95711 Knox County Recorders Office Record Lis Pendens-179 Fulton St 001-0160-51300 63.00 12/2/21 95712 Knox County Recorders Office Record Lis Pendens-147 W Tompkins St.001-0160-51300 63.00 12/2/21 95714 NYC Sheriff's Office Service of Summons - HSBC Bank USA 001-0145-51000 52.00 12/2/21 95713 Tyshia Moore Liabilities claim T Moore 078-0000-56534 6,000.00 12/3/21 0 Dan Burgland Officiate Vball 3 games 12/1 019-1940-51400 60.00 12/3/21 0 James Hartshorn Officiate Vball 4 games 12/1 019-1940-51400 80.00 12/3/21 0 Matt Lewis Non Safety Toed Shoes 001-0605-67500 139.99 12/3/21 0 Mike Hines Officiate Vball 4 games 12/1 019-1940-51400 80.00 12/3/21 0 Scott Benson Non Safety Toed Shoes 001-0605-67500 104.06 12/9/21 0 Cardconnect 11/21 Credit Card Fees 019-1905-51000 232.27 12/9/21 0 Election Commission Knox Co share of Galesburg Election Commission 001-0000-10407 110,224.00 12/9/21 0 Illinois Department of Revenue 11/21 Sales Tax 019-1920-84000 330.00 12/9/21 0 IMRF 11/21 IMRF Contributions 001-0000-20311 134,831.47 12/9/21 4044 J W Summy Contracting Corp.DCEO RLF at 425 E Grove St 013-0000-83100 1,746.00 12/9/21 4045 J W Summy Contracting Corp.DCEO RLF at 1026 E Berrien 013-0000-83100 2,800.00 12/9/21 5080 J W Summy Contracting Corp.HUD LBPHC at 208 Division St 013-0000-83100 11,430.00 12/9/21 6039 J W Summy Contracting Corp.HUD Healthy Homes at 208 Division St 013-0000-83100 850.00 12/9/21 6040 J W Summy Contracting Corp.HUD Healthy Homes at 1629 Bateman Street 013-0000-83100 4,000.00 12/9/21 6041 J W Summy Contracting Corp.CO1-HUD Healthy Homes increase for tongue & groove decking 013-0000-83100 350.00 12/9/21 6041 J W Summy Contracting Corp.HUD Healthy Homes at 425 E Grove St 013-0000-83100 400.00 12/9/21 20072 J W Summy Contracting Corp.DCEO HELP Pilot at 1026 E Berrien 013-0000-83100 850.00 12/9/21 95805 Knox County Recorders Office File 11 Weed/Trash/Demo Liens 001-0160-51300 138.00 Advance Checks and ACH Payments as of 12/14/2021 12/9/21 95806 Pro-Tech SRV Base Carrier w/ plate backers and side panels CIIIA-3 016-0000-67500 10,076.00 12/9/21 95806 Pro-Tech OMEGA PLUS ICW 10X12 shooters cut rifle plates 016-0000-67500 5,300.00 12/9/21 95806 Pro-Tech Quick Release Kit upgrade for SRV tactical vest 016-0000-67500 1,050.00 12/9/21 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 12/9/21 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 12/9/21 5081 Quality Inn Relocation Benefits - Temp Housing - 1026 E Berrien St 013-0000-83100 683.28 12/9/21 5082 Quality Inn Relocation Benefits - Temp Housing - 425 E Grove St 013-0000-83100 683.28 12/9/21 95807 Secretary of State, Jesse White Vehicle Registration 001-0510-51000 150.00 12/9/21 5083 Suzie Warner Relocation Benefits - Food Allowance - 425 E Grove St 013-0000-83100 147.29 12/9/21 0 UMB Bank, N.A.BDS SRS 2015 - Principal 061-0000-20450 430,000.00 12/9/21 0 UMB Bank, N.A.BDS SRS 2016 - Interest 043-0000-87300 120,806.26 12/9/21 0 UMB Bank, N.A.BDS SRS 2015 - Interest 061-0000-87300 94,706.25 12/9/21 0 UMB Bank, N.A.BDS SRS 2016 - Principal 043-0000-88100 395,000.00 12/9/21 0 Wells Fargo Merchant Services 11/21 Credit Card Fees 019-1925-51000 8.27 12/9/21 0 Wells Fargo Merchant Services 11/21 Credit Card Fees 019-1920-51000 458.78 12/13/21 0 Dan Burgland Officiate V-Ball 12/08 - 3 games 019-1940-51400 60.00 12/13/21 6042 J W Summy Contracting Corp.HUD Healthy Homes at 514 Monmouth Blvd 013-0000-83100 1,400.00 12/13/21 0 James Hartshorn Officiate V-Ball 12/08 - 4 games 019-1940-51400 80.00 12/13/21 95808 Knox County Recorders Office Release Lien - 962 E Main St 001-0160-51300 63.00 12/13/21 95808 Knox County Recorders Office Release Liens - 958 W North St 061-0000-51000 63.00 12/13/21 0 Mike Hines Officiate V-Ball 12/08 - 4 games 019-1940-51400 80.00 12/13/21 0 Oneida Network Services, Inc 12/21 Internet - Kerzi 001-0207-54000 50.00 12/13/21 20073 University of Illinois Lead Exposure Reduction Project (2020 year portion)013-0000-51000 1,613.76 12/13/21 20074 University of Illinois Lead Exposure Reduction Project (2020 year portion)013-0000-51000 2,093.56 Grand Total 1,399,871.78$ ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 3 COUNCIL LETTER CITY OF GALESBURG, ILLINOIS DECEMBER 6, 2021 AGENDA ITEM: Special Ordinance to approve the 2021 levy for the Special Service Area #1 (Downtown Area). SUMMARY RECOMMENDATION: It is recommended the City Council approve the Special Service Area Tax Levy Ordinance. BACKGROUND: On January 20, 1975, the City Council approved Special Ordinance No. 75-4 which created, from the Special Service Area #1, a flat rate of $1 per $100 equalized assessed value. Money generated from this levy is utilized to pay maintenance services in the downtown area. On May 2, 1992, the Downtown Council requested that at the time their levy for bond repayment expired, a new tax replace it in the amount of $1.50 per $100 of equalized assessed value to assist in covering operational expenses. Their request was approved and in 1995 the Downtown Council began receiving the new tax. The ordinance for the property tax stated that the tax shall not be levied for more than 10 years. On November 18, 2013, the City Council approved a ten-year extension of the $1.50 tax for the Special Service Area tax commencing on the 2014 property tax levy (payable in 2015). The tax levy must be approved in time to be filed with the Knox County Clerk by the last Tuesday in December 2021. For the 2021 property tax, collected in 2022, the Special Service Area Number One board has requested that the City Council approve an extension that is over 105% of the 2020 property tax extension which will require a truth in taxation hearing to be held prior to the regular council meeting on December 6, 2021. The total increase for the Special Service Area Number One is $43,275 or 32% when compared to the 2020 property tax extension. The following provides the comparison of tax extensions: Tax Line Item 2020 Tax Extension 2021 Tax Request Difference Maintenance $54,290 $72,000 $17,710 Operations & Maintenance $81,435 $107,000 $25,565 Total $135,725 $179,000 $43,275 BUDGET IMPACT: The City uses replacement taxes to make up the difference between the amount received from the levy and the contract amount. SUPPORTING DOCUMENTS: 1. SSA Tax Levy Ordinance 21-1040 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 3 SPECIAL ORDINANCE NUMBER ___________________ AN ORDINANCE MAKING THE LEVY FOR THE SPECIAL SERVICE AREA #1 FOR THE CURRENT FISCAL YEAR COMMENCING THE FIRST DAY OF JANUARY, 2022 AND ENDING ON THE THIRTY-FIRST DAY OF DECEMBER, 2022, FOR THE CITY OF GALESBURG, ILLINOIS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION 1: That a tax for the following sums of money, or as much thereof as may be authorized by law to defray all expenses and liabilities of the City be, and the same is, hereby levied for the purpose specified against all taxable property in the Special Service Area #1 in the City for the fiscal year commencing on the first day of January, 2022 and ending on the thirty- first day of December, 2022. SPECIAL SERVICE AREA #1 MAINTENANCE APPROPRIATED LEVIED Contractual Services SSA#1 Maintenance $187,000 Total SSA #1 Maintenance $187,000 Appropriated for the foregoing expenses of the Special Service Area #1 Maintenance from sources other than taxation. $8,000 Levied as tax for Special Service Area #1 Maintenance Fund the sum of $72,000 Levied as tax for Special Service Area #1 an Additional Maintenance Fund for Special Services $107,000 Total Levy for Special Service Area $179,000 SECTION 2. The City Clerk of Galesburg is hereby directed to file with the County Clerk of Knox County, Illinois, a properly certified copy of this ordinance on or before the last Tuesday of December 2021. SECTION 3. If any item or portion of this ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this ordinance. SECTION 4. That this ordinance shall be in full force and affect after its passage and approval and recording as provided by law. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 3 Approved this ____ day of _________________, 20____, by a roll call vote as follows: Roll Call #:_________________ Ayes:_______________________________________________________________________ Nays:_______________________________________________________________________ Absent:_____________________________________________________________________ _______________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk COUNCIL LETTER CITY OF GALESBURG DECEMBER 6, 2021 AGENDA ITEM: Ordinance for proposed ward and precinct redistricting map. SUMMARY RECOMMENDATION: The Board of Election Commissioners recommends approval of the ordinance. BACKGROUND: The Board of Election Commissioners is required to change the boundaries of election precincts after each ten-year census following the completion of congressional and legislative redistricting and such precincts shall contain as nearly as practicable 1,200 registered voters. (As for wards, the action of the Commissioners is only a recommendation since the Council has the statutory obligation to redistrict wards.) The legislative, congressional and county board district boundaries have been finalized. Therefore, the Board of Election Commissioners is proposing to rebalance the wards and precincts to correct for imbalances that have naturally occurred as residents and voters have moved in and out of wards and precincts over the past decade. The Board also proposes a reduction in precincts from 21 to 20 to more closely align the city with state standards. BUDGET IMPACT: A $1,500 reduction in election judge payroll expenses during even numbered years and a $750 reduction during odd numbered years. SUPPORTING DOCUMENTS: 1.Election statutes 2.Ordinance 3.Proposed redistricting map 4.Proposed ward changes from current boundaries map 5.Frequently Asked Questions 21-1041 The Election Code of Illinois Annotated (10 ILCS 5/11-3) (from Ch. 46, par. 11-3) Sec. 11-3. It shall be the duty of the Board of Commissioners established by Article 6 of this Act, within 2 months after its first organization, to divide the city, village or incorporated town which may adopt or is operating under Article 6, into election precincts, each of which shall be situated within a single congressional, legislative and representative district insofar as is practicable and in not more than one County Board district and one municipal ward; in order to situate each precinct within a single district or ward, the Board of Election Commissioners shall change the boundaries of election precincts after each decennial census as soon as is practicable following the completion of congressional and legislative redistricting and such precincts shall contain as nearly as practicable: (i) 1,200 qualified voters if the precinct is located in a county with fewer than 3,000,000 inhabitants; or (ii) 1,800 registered voters if the precinct is located in a county with 3,000,000 or more inhabitants. Within 90 days after each presidential election, such board in a city with fewer than 500,000 inhabitants, village or incorporated town shall revise and rearrange such precincts on the basis of the votes cast at such election, making such precincts to contain, as near as practicable, 1,200 registered voters or 1,800 registered voters, as applicable. However, any apartment building in which more than 1,200 or 1,800 registered voters, as applicable, reside may be made a single precinct even though the vote in such precinct exceeds 1,200 or 1,800 registered voters, as applicable. Within 90 days after each presidential election, a board in a city with more than 500,000 inhabitants shall revise and rearrange such precincts on the basis of the votes cast at such election, making such precincts to contain, as near as practicable: (i) 1,200 registered voters if the precinct is located in a county with fewer than 3,000,000 inhabitants; or (ii) 1,800 registered voters if the precinct is located in a county with 3,000,000 or more inhabitants. However, any apartment building in which more than 1,200 registered voters or 1,800 registered voters, as applicable, reside may be made a single precinct even though the vote in such precinct exceeds 1,200 or 1,800 registered voters, as applicable. ORDINANCE NO________ WHEREAS, the Galesburg Board of Election Commissioners have proposed new ward and precinct lines for the City of Galesburg in conformity with the Illinois Election law; and WHEREAS, the City Council has reviewed said new ward and precinct lines, and finds that the population of each new ward, as proposed, is nearly equal, and said wards are made up of as compact and contiguous territory as practicable, and said precincts are arranged in such a manner as to be practical and cost-effective to administer; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS, SECTION ONE: The ward and precinct lines for the City of Galesburg, Knox County, Illinois, be, and hereby are, redrawn and established as shown on the attached map. SECTION TWO: Said map shall be, and hereby is, adopted by reference and hereby made part of this ordinance. SECTION THREE: That all ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. SECTION FOUR: That this ordinance shall be in full force and effect from and after its passage, approval and publication as required by law, which publication shall be in pamphlet form. Approved this ____ day of _________________, 20____, by a roll call vote as follows: Roll Call #:_________________ Ayes:_______________________________________________________________________ Nays:_______________________________________________________________________ Absent:_____________________________________________________________________ _______________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk o i j k l mnN HENDERSON STS HENDERSON STS HENDERSON STE LOSEY STN SEMINARY STE SOUTH STS BROAD STDAYTON CTS LINWOOD RDS LINWOOD RDS LINWOOD RDN BROAD STN BROAD STW MAIN ST E FREMONT ST E KNOX ST E KNOX ST S BROAD STE SOUTH ST W KNOX ST E DAYTON ST E FREMONT ST E FREMONT STW FREMONT ST W FREMONT ST W FREMONT ST W FREMONT ST W SOUTH ST S SEM INARY ST E DAYTON ST E CARL SANDBURG DR E MAIN ST W MAIN ST S SEMINARY STW MAIN ST W LOSEY ST W LOSEY ST N SEMINARY STN SEMINARY STW DAYTON ST LINCOLN STLINCOLN STG R A N D A V E G R A N D A V E E MAIN ST E MAIN S T W CARL SANDBURG DRW CARLSANDBURG DR DAYTON DR N HENDERSONST NN HENDERSON STN HENDERSON STW MAIN ST W MAIN ST W MAIN ST MONM O U T H B L V D MONM O U T H B L V D MONM O U T H B L V DN LINWOOD RDN PEARL STN WHITESBORO STW TOMPKINS ST E TOMPKINS ST W BERRIEN ST HERITAGE DRSODHI AVELEDF O R D L N BEDI AVE DOUGLASDRPARK VIEW RD CARRINGTONAVEMACHEN DRHARDING STPRESTWICKDRE FIFTH STBICKERDYKE BRG RON A D R ORIOLE DRCOTTONWOOD LNTORREY PINES RD DONALD DRPARKPLZDEE ANN DRINDIANA CTMAT T I S O N S T ARCADIA DR GATEWOOD LN ILLINOIS AVEN FARNHAM STRONALD RDVI L L A C T MILLER AVES WHITESBORO STN ELM STWESTPORT RDSHENENDOAHBLVDPUBLIC SQ BECKY RD IOWA C TWINDCAVE RDLOCUST STGARFIELD AVEREDBUD LN ELMORE AVEJ A N I C E L N CEC E L I A D R MEADOWCREST DRLOUI S VI L L E R D MA V I S D RBUCKINGHAMRD S FARNHAM STS FARNHAM STWESLEYE AVE ROBI N CT VICTORIA AVE SALUDA RDKNOX SQUARE DR LAKELAND DR PARK PL EVERGREEN DR CHRISTOPHER DRJEFFERSON STJEFFERSON STRUSSELL AVEPINEHURST RD W E S T P O R T CI R WALNUT STPOST STSTATE ST BEDNAR AVE LOMBARD STNEWCOMER DRLAWNDALEDRSMALL ST OLDWARSON CTFIELD DROLIVER ST CANT E R B U R Y CT HIMWICH RDPROMENADE CT FACT O R Y A V E CENTURY ESTSNATIONAL BLVDPINE TREE LN BRIDLECREEKLNDUVAL AVEBELLE VIEW CT GOODSILL CT FAMILY CT SPRUCE AVE GARDEN LNNORTH MALL DRBLAIR ST IMPERIAL AVEMAREN A D R DOVER LNN WEST STN WEST STDANI E L D R S MORNINGSIDE DRMAPLECTDAHL DRSUNRISEDRRIO STBANDY AVECATHERINE CT CEDAR AVEBENNER AVE SEMI N O L E D R KINGS CANYON BLVDBRENTWOODAVEE THIRD ST WOODBINE CIR S L I L L I E L N MICHIGANAVEPICNIC DRGLENWOOD AVE B A I R D A V EWOODBINE CIR EOHIOAVELANCASTER ST CUSTER AVE GRANT AVE HILLCREST DR TAMARIND DRWOODBINECIR WMAYBERRY LNC L A Y D RSUNNYVIEWCT W FOURTH ST EASTAVEFRANK ST HANCOCK ST PECK ST HOME BL V D FLAMINGO DR W PROSPECT STCORNELIA RDMARSTON AVEECKLUND CT DUFFEY RD E GROVE ST WEBER RD MARMAC DR W FIFTH ST BUSHMORE AVE SANDEEPDR SUNNYVIEWDRJOHNSTON ST DIVISION STAVENUE BSWEETBRIAR PLE BERRIEN ST S KELLOGG STADAMS ST JUSTIN DRWINDSOR CTAVENUE ALILAC LNGEORGE AVE OHIO AVEMICHIGAN AVELINNEUS AVEINDIANA AVEMAYTA G D R COULT E R A V E PENNSYLVANIA AVEWASHINGTON ST BLUEBIRD DR E BROOKS ST SCOTCH ELM LN SPRING E R R D W SECOND ST MAPLE DR OXFORD LNE PROSPECT ST OTTOSON ST HARRISON STN STATE ST WILLIAMS ST LAWRENCE AVEIOWA STBURGLAND AVEDUDLEY ST SWING BLVD W FOURTH ST HOLLYCREST CIR LIBERTY STWINDISH DRMAIDEN LN S ELM STWOODBINE CIR N S CHERRY STW MARY ST E WATER ST SELDEN ST W SIMMONS ST E GROVE ST W SANBORN ST E BERRIEN ST S WEST STFERRIS PL OSAGE ST S PRAIRIE STN PLEASANT AVECONGER ST FAI R A C R E S D R EDWARDS AVES CEDAR STW THIRD ST AVENUE CW FERRIS ST BRIDGE AVE WALSH AVE FIFER ST ILLINOIS AVE LORAINE DRHULA DR N A L L E N S A V E YATES ST OUTRIGGER RD GREENLEAF ST W WATER ST WASHINGTON AVE SPRINGER STMARION ST W FERRIS ST W GROVE ST W BERRIEN ST UNION ST BENARD ST PHILLIPS STCYP R E S S L N HARVEY ST BAILEY STLYMAN STHACKBERRY RD KNOX CAMPUS ERICKSON AVE E NORTH S T E SECOND STHAWKINSON AVEPARK AVE EDGEBROOK DR LANE AVE VIRGINIAAVESUMNER STN CHAMBERS STE FIRST ST CHAMBERLAIN ST RICHWOOD DR W FIFTH ST PARK VIEW CIR IMPERI A L D R ABINGDON STHOLTON STTRADEWINDS AVE W WATER ST E DAVIS ST W FIRST ST S KELLOGG STCLAY ST LAUREL AVE MAYO D R W NORTH ST W NORTH ST S CEDAR STS PEARL STS PEARL STSUMMIT ST E SIMMONS ST CHURCHILL AVEW BROOKS ST S ACADEMY STE FERRIS ST WEBSTER STOAK STLOCUST STOLIVE STE MARY ST E SANBORN STLAKESIDE CTBROWN AVEMOSHIER AVELOW E R R D ORC H A R D D R SKINNER ST HIAWATHA LNHARRISON STPINE STPARK LANE AVEW LAKE STOREY RDHARRISON S TSOMERSET DRDIVISI O N ST E FIFTH ST INDIANA AVE DUDLEY ST POTAW A T O MI R D E FOU R T H S T CALIFORNIA AVEIRWIN STCENTEL DRKIMMITT DRS CHAMBERS STOTTAWATRLHUSTON ST VALLEY VIEW RD MATHEWS STBATEMAN STW SECOND ST NELSONAVEINDIANA DRW SE C O N D R D N CEDAR STN CEDAR STROCK ISLAND AVEMIDWEST DRACCESS A RDACCESS A RD CHAPPELL AVEBMONROE STMONROE STN PRAIRIE STN PRAIRIE STN KELLOGG STN ACADEMY STN ACADEMY STN CHERRY STN CHERRY STKLEIN AVE DANIEL DR NMEADOW LARK DRSUNSET LNCORNELIA CTRANGE RDMAPLE AVEMAPLE AVECLARK STCLARK STCRESTVIEW DRMAR M A C C T RUBY STE FIRST ST E FOURTH ST E SECOND ST CLARK CT DEPOT STE SEC O N D S T E SIXTH AVE R O B E R T S O N A V EBATEMAN STWILLARD STBEECHER AVEBEECHER AVEFLORENCE AVEKENWICK DR CAMPBELL AVELINCOLN PARK DRMORTON AVECOTTAGE AVEDAY STDAY STS PLEASANTAVECASTLEBURY PLALLENS AVEMULBERRY ST WHITING AVEHAYNOR STS IVAN AVEE THIR D S TWOODY DRSHELDON STLINDSAY LNS CHAMBERS STRHODE ISLAND AVEHAMPTON CTCLARK STWOODLOCK RDHERRI N G A V E E FIRST S TFRANKLIN AVEACCOMMODATION AVE HUBER AVEH AW T H O R N E C T COURT ST MCKNIGHT ST WINCHES TER C IR WILLOW L N ELLA ST E NORTH STWESTVIEW DREMERY STSILVER STS ARTHUR AVETOM L W ILSON BLVDARNOLD STVOLUNTEER DRCARDINA L D RPARKWAY CTCOLUMBUS AVEOREN LN KNOLLCREST DR ARIZONA AVE E FIFTH ST E FIFTH STHACKBERRYCIRPATTERSON DRN LAKE STOREY RD N LAKE STOREY RD FINLEY RDILLINI DRWARREN ST MEADOW DRLOG CITY TRLLOG CITY TRLMCMASTERS AVE S LAKE STOREY RD S LAKE STOREY RD LACON ST CARO L D R GALE VILLAGE DRCATHERINE STW FIRST STS TREADWELL DR IOWAAVEMONTAGUE DRCOSTA DRMCCLURE STMCCLURE STCIRCLE DR CHESTNUT STDIETRICH AVEST ANDREWS RDWISCONSIN AVES SOANGETAHA RDLAKE STCOUNTRY ELMS ESTSCROSS STISLE ROYALE RDMADISON STS CHERRY STHIGHLAND AVEWALNUT AVEN ARTHUR AVEN IVAN AVEDUFFIELD AVEBLAINE AVEFULTON STLLOYD STEARMAN DRVETERANS DRN FARNHAM STN SOANGETAHA RDPICKARD RDPARK LANE DRCURLEY DR TR E A D W E L L D R ACCESS J RDACCESS J RDACCESS J RDGOODSILL DRENTERPRISE AVE LAKEVIEW DR W SIXTH ST W FIFTH ST ACCESS B RDACCESS B RDW DAYTON STCOTTONWOOD CTGALE LAKE RD ST M A R Y ' S HO S P I T A L RED OAK LN D A R S T L N KIWANISPARK RDMARIAN DRSILVER STREAK BLVDWEST KNOX RDST JO E R D ST JO E R D KN O X R O A D 1 4 4 0 N KNOX ROAD 1400NKNOX ROAD 560EKNOX ROAD 500ECOUNTY LINE RDK NO X RO A D 7 0 0 EKNOX ROAD 650EBLAZE R D KNOXROAD500EFAIRWAY RDKNOXROAD600EMINE RDKNOX ROAD200EKNOX R O A D 1 8 6 0 N S LAKE ST O R E Y R D OLD THIRLWELL RD BART H R D WEST KNOX RDWEST KNOX RDWEST KNOX RDKNOX ROAD 100EKNOX ROAD 600EKNOX ROAD 1850N KNOX ROAD 100EKNOX ROAD 100EKNOX ROAD 100EA N G L I N G R D KNOX ROAD 1400N KNOX ROAD 1400N KNOX ROAD 1800N KNOX ROAD 700E")9 ")40 ")40 ")10 ")9 ")7 ")7 ")1 ")32 ")30")30 ")30 ")9 ")9 ")31 ")31 ")25 ")10 ")10 ")10 ¬«41 ¬«41 ¬«164 ¬«164 £¤150 £¤150 £¤150 £¤150 £¤150 £¤150 £¤150 £¤34 £¤34 £¤34 £¤34 £¤34 £¤34 £¤34 £¤34£¤34£¤34 £¤34 £¤34 §¨¦74 §¨¦74 §¨¦74 §¨¦74 §¨¦74 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 November 29, 2021 Proposed Precincts Proposed Wards First Ward Second Ward Third Ward Fourth Ward Fifth Ward Sixth Ward Seventh Ward 0.5 0 0.5 10.25 Miles Proposed Redistricting MapGALESBURG BOARD OF ELECTIONS 1 4,203 137 4,079 2 4,162 96 4,072 3 4,167 101 4,092 4 3,822 -244 4,092 5 3,582 -484 4,029 6 4,233 167 4,059 7 4,294 228 4,040 Ward Current Population Over 4,066 Proposed Population 1 949 2 1,186 3 756 4 477 5 961 6 1,042 7 615 8 1,001 9 981 10 954 11 897 12 640 13 871 14 1,112 15 596 16 1,113 17 1,110 18 902 19 922 20 1,049 Proposed PrecinctRegistered Voters S HENDERSON STS HENDERSON STN HENDERSON STE LOSEY STN SEMINARY STE SOUTH STS SEMINARY STS BROAD STDAYTON CT W MAIN STN BROAD STN BROAD STE FREMONT ST E KNOX ST E KNOX ST S BROAD STE SOUTH ST W KNOX ST E DAYTON ST E FREMONT ST E FREMONT STW FREMONT ST W FREMONT ST W FREMONT ST W FREMONT ST G R A N D A V E G R A N D A V E W SOUTH ST E DAYTON ST E CARL SANDBURG DR E MAIN ST W MAIN ST S SEMINARY STW MAIN ST W LOSEY ST W LOSEY ST N SEMINARY STN SEMINARY STW DAYTON ST LINCOLN STLINCOLN STW CARL SANDBURG DRW CARLSANDBURG DRDAYTON DR N HENDERSON STN HENDERSON STW MAIN ST W MAIN ST MONM O U T H B L V D MONM O U T H B L V D MONM O U T H B L V D S LINWOOD RDS LINWOOD RDS LINWOOD RDN LINWOOD RDE MAIN ST E M A I N S TN PEARL STN WHITESBORO STW TOMPKINS ST STATE ST E TOMPKINS ST W BERRIEN ST HERITAGE DRLINCOLN PARK DRSODHI AVE LEDF O R D L N BEDI A V E DOUGLASDRPARKVIEW RD CARRINGTONAVEMACHEN DRHARDING STPRESTWICKDRE FIFTH STBICKERDYKE BRGRONA DRORIOLE DRCOTTONWOOD LNTORREY PINES RD MICHIGANAVEDONALD DRPARKPLZMCMASTERS AVE DEE ANN DR MAT T I S O N S T ARCADIA DR GATEWOOD LN ILLINOIS AVEN FARNHAM STRONALD RDVI L L A C T MILLER AVES WHITESBORO STN ELM STWESTPORT RDSHENENDOAHBLVDPUBLIC SQ BECKY RD IOWA C TWINDCAVE RDLOCUST STGARFIELD AVEREDBUD LN ELMORE AVEJ A N I C E L N CEC E L I A D R MEADOWCREST DRLOUI S VI L L E R D MA V I S D RBUCKINGHAMRD S FARNHAM STS FARNHAM STWESLEYE AVE ROBI N CT VICTORIA AVE SALUDA RDKNOX SQUARE DR LAKELAND DR PARK PL EVERGREEN DR CHRISTOPHER DRJEFFERSON STJEFFERSON STRUSSELL AVEPINEHURST RD W E S T P O R T CI R WALNUT STPOST ST BEDNAR AVE LOMBARD STOLIVER ST NEWCOMER DRLAWNDALEDRSMALL ST OLDWARSON CT BELLE VIEW CTFIELD DRCANT E R B U R Y CT HIMWICH RDPROMENADE CT FACT O R Y A V E CENTURY ESTSNATIONAL BLVDPINE TREE LN BRIDLECREEKLNDUVAL AVEGOODSILL CT FAMILY CT SPRUCE AVE INDIANA CT GARDEN LNNORTH MALL DRBLAIR ST IMPERIAL AVEMAREN A D R DOVER LNN WEST STN WEST STDANI E L D R S MORNINGSIDE DRMAPLECTDAHL DRSUNRISEDRRIO STBANDY AVECATHERINE CT CEDAR AVEBENNER AVE LILL IE LN SEMI N O L E D R KINGS CANYON BLVDBRENTWOODAVEE THIRD ST WOODBINE CIR S PICNIC DRGLENWOODAVEWOODBINE CIR EOHIOAVECUSTER AVE GRANT AVE HILLCREST DR TAMARIND DRWOODBINECIR WOREN LNMAYBERRY LNC L A Y D RSUNNYVIEWCT LANCASTERSTW FOURTH ST EASTAVEFRANK ST HANCOCK ST PECK ST HOME BLVD FLAMINGO DR W PROSPECT ST W FIFTH ST CORNELIA RDMARSTON AVEECKLUND CT DUFFEY RD E GROVE ST WEBER RD MARMAC DR BUSHMORE AVE SANDEEPDR SUNNYVIEWDRJOHNSTON ST DIVISION STSWEETBRIAR PLE BERRIEN ST S KELLOGG STADAMS ST JUSTIN DRWINDSOR CTAVENUE ALILAC LNGEORGE AVE OHIO AVEMICHIGAN AVELINNEUS AVEINDIANA AVEMAYTA G D R B A I R D A V E COULT E R A V E PENNSYLVANIAAVEWASHINGTON ST BLUEBIRD DR E BROOKS ST SCOTCH ELM LN SPRING E R R D MAPLE DR OXFORD LN E PROSPECT ST OTTOSON ST HARRISON STWILLIAMS ST LAWRENCE AVEIOWA STBURGLAND AVEDUDLEY ST SWING BLVD W FOURTH ST IOWAAVEHOLLYCREST CIR LIBERTY STWINDISH DRMAIDEN LN S ELM STWOODBINE CIR N S CHERRY STW MARY ST E WATER ST SELDEN ST W SIMMONS ST E GROVE ST W SANBORN ST E BERRIEN ST S WEST STFERRIS PL OSAGE ST S PRAIRIE STN PLEASANT AVECONGER ST FAI R A C R E S D R EDWARDS AVES CEDAR STW THIRD ST AVENUE CW FERRIS ST BRIDGE AVE WALSH AVE FIFER ST ILLINOIS AVE LORAINE DRHULA DR N A L L E N S A V E YATES ST OUTRIGGER RD N STATE ST GREENLEAF ST W WATER ST WASHINGTON AVE W FERRIS ST SPRINGER STE MARION ST W GROVE ST W BERRIEN ST UNION ST BENARD ST PHILLIPS STCYP R E S S L N HARVEY ST BAILEY AVELYMAN STS STATE ST HACKBERRY RD KNOX CAMPUS ERICKSON AVE E NORTH S T E SECOND STHAWKINSON AVEPARK AVE EDGEBROOK DR LANE AVE VIRGINIAAVESUMNER STN CHAMBERS STE FIRST ST CHAMBERLAIN ST RICHWOOD DR W FIFTH ST PARK V I E W CIR IMPERI A L D R AVENUE BABINGDON STHOLTON STTRADEWINDS AVE E DAVIS ST W FIRST ST S KELLOGG STCLAY ST LAUREL AVE MAYO D R W NORTH ST W NORTH ST S CEDAR STS PEARL STSUMMIT ST E SIMMONS ST CHURCHILL AVEW BROOKS ST S ACADEMY STE FERRIS ST WEBSTER STOAK STLOCUST STW WATER STOLIVE STE MARY ST E SANBORN STLAKESIDE CTBROWN AVEMOSHIER AVELOW E R R D ORC H A R D D R INDIANA DRSKINNER ST HIAWATHA LNHARRISON STPINE STPARK LANE AVE HARRISON STSOMERSET DRDIVISI O N ST E FIFTH ST I N D I A N A A V E DUDLEY ST POTAW A T O MI R D E FOU R T H S T CALIFORNIA AVEIRWIN STCENTEL DRKIMMITT DRS CHAMBERS STOTTAWATRLHUSTON ST VALLEY VIEW RD MATHEWS STBATEMAN STW SECOND ST NELSONAVEMCKNIGHT ST N CEDAR STN CEDAR STROCK ISLAND AVEMIDWEST DRACCESS A RDACCESS A RDCHAPPELL AVEBMONROE STMONROE STN PRAIRIE STN PRAIRIE STN KELLOGG STN KELLOGG STN ACADEMY STN ACADEMY STN CHERRY STN CHERRY STKLEIN AVE DANIEL DR NMEADOW LARK DRSUNSET LN CORNELIA CTRANGE RDMAPLE AVEMAPLE AVECLARK STCLARK STCRESTVIEW DRMAR M A C C T RUBY STE FIRST ST E FOURTH ST E SECOND ST CLARK CT SECON D S T E SIXTH AVE R O B E R T S O N A V EW LAKE STOREY RDBATEMAN STWILLARD STBEECHER AVEBEECHER AVEFLORENCE AVEKENWICK DR CAMPBELL AVEMORTON AVECOTTAGE AVEDAY STDAY STS PLEASANTAVECASTLEBURY PLALLENS AVEMULBERRY ST WHITING AVEHAYNOR STS IVAN AVEE THIR D S TWOODY DRLINDSAY LNSHELDON STDEPOT STS CHAMBERS STRHODE ISLAND AVEHAMPTON CTCLARK STWOODLOCK RD HERRI N G A V E E FIRST S TFRANKLIN AVEACCOM M O D A T I O N A V E HUBER AVEH AW T H O R N E C T COURT STWINCHES TER C IR WILLOW L N ELLA ST E NORTH STWESTVIEW DREMERY STSILVER STS ARTHUR AVETOM L W ILSON BLVDARNOLD STVOLUNTEER DRCARDINA L D RPARKWAY CTCOLUMBUS AVEKNOLLCREST DR ARIZONA AVE E FIFTH ST E FIFTH STHACKBERRYCIRPATTERSON DRN LAKE STOREY RD N LAKE STOREY RD FINLEY RDILLINI DRWARREN ST MEADOW DRS LAKE STOREY RD S LAKE STOREY RD LOG CITY TRLLOG CITY TRLLACON ST CARO L D R GALE VILLAGE DRCATHERINE STW FIRST STS TREADWELL DR IOWA AVEMONTAGUE DRCOSTA DRMCCLURE STMCCLURE STCIRCLE DR CHESTNUT STDIETRICH AVEST ANDREWS RDWISCONSIN AVES SOANGETAHA RDLAKE STCOUNTRY ELMS ESTSCROSS STISLE ROYALE RDMADISON STS CHERRY STHIGHLAND AVEWALNUT AVEN ARTHUR AVEN IVAN AVEDUFFIELD AVEBLAINE AVEFULTON STLLOYD STEARMAN DRVETERANS DRN FARNHAM STN SOANGETAHA RDPICKARD RDPARK LANE DRCURLEY DR TR E A D W E L L D R ACCESS J RDACCESS J RDACCESS J RDGOODSILL DRENTERPRISE AVE LAKEVIEW DR W SIXTH ST W FIFTH ST ACCESS B RDACCESS B RDW DAYTON STCOTTONWOOD CTGALE LAKE RDBELTBLVDST M A R Y ' S HO S P I T A L RED OAK L N D A R S T L N KIWANISPARK RDMARIAN DRSILVER STREAK BLVD")9 ")40 ")40 ")10 ")9 ")9 ")9 ")7 ")7 ")1 ")32 ")30 ")30 ")31 ")31 ")25 ")10 ")10 ")10 ")10 ¬«164 ¬«164 ¬«41 ¬«41 £¤150 £¤150 £¤150 £¤150 £¤150 £¤34 £¤34 £¤34 £¤34 £¤34 £¤34 £¤34 £¤34£¤34£¤34 £¤34 £¤34 £¤150 §¨¦74 §¨¦74 §¨¦74 §¨¦74 §¨¦74 161 306 119 44 0 4 346 339 246 80 138 483 591 190 November 29, 2021 Current Wards Proposed Changes From 1 to 7 From 2 to 1 From 2 to 3 From 2 to 4 From 3 to 2 From 4 to 3 From 4 to 6 From 5 to 6 From 6 to 4 From 6 to 5 From 6 to 7 From 7 to 1 From 7 to 5 From 7 to 6 0.5 0 0.5 10.25 Miles Proposed Ward ChangesGALESBURG BOARD OF ELECTIONS FREQUENTLY ASKED QUESTIONS Galesburg Board of Election Commissioners Have legislative and congressional boundary lines been set by the state? Governor Pritzker signed both redistricting maps on November 15, 2021. The County Board District lines were finalized on October 28, 2021. Does each alderperson reside in the same ward as they have in the past? Yes. Each current alderperson resides in the same ward as they have in the past. What are wards based on? State statutes require that wards be based on population, not voters. This is in line with the federal requirement of one person/one vote. Each alderperson represents every person in his or her ward whether they choose to register to vote and vote or not. Each alderperson represents people who can’t vote, such as minors. City Council has the statutory duty for wards as nearly equal, compact and contiguous territory, as practicable. What are the current and proposed ward populations? Current Proposed Ward 1 4,203 4,079 Ward 2 4,162 4,072 Ward 3 4,167 4,092 Ward 4 3,822 4,092 Ward 5 3,582 4,029 Ward 6 4,233 4,059 Ward 7 4,294 4,040 Total 28,463 28,463 What are the precincts based on? State statutes require that precincts are based on registered voters rather than population because one person/one vote is not an issue in precincts. The Board of Election Election Commissioners has the statutory duty to arrange the city into election precincts, each of which shall be situated within a single congressional, legislative and representative district insofar as is practicable and in not more than one County Board district and one municipal ward; in order to situate each precinct within a single district or ward after each 10-year census. What is a “Natural” boundary? “Natural” refers to “nature”. A railroad track is not a natural boundary, just as a street is not a natural boundary. For example, Cedar Fork is natural, but there are numerous bridges so it doesn’t pose a problem. Is the Henry Hill Correctional Center population included in the proposed ward map? Henry Hill population is not included in the proposed ward map. This is based on a 1992 case law review. (Continued on next page) FREQUENTLY ASKED QUESTIONS (continued) Are the Knox County Jail and Mary Davis Home populations included in the proposed ward map? Our General Counsel has advised us to include them. Both facilities have pre-detainees. Is there a deadline? The 2022 Primary Election candidates can begin circulating signature petitions on January 14, 2022. This includes candidates for Congress and Governor. The political parties and candidates will need voter walklists. Walklists can only be provided after redistricting is finalized and the election office has time to administer the changes to the local voter database. If ward and precinct redistricting is finalized at the December 20, 2021 City Council meeting, it is expected that the Galesburg Board of Elections will have enough time to update the local voter database so walklists can be available to candidates by January 14, 2022. Otherwise, candidate contact information will be taken and candidates will be contacted as soon as the walkists become available. Rev. 11/29/21 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 20, 2021 AGENDA ITEM: Resolution authorizing the acquisition of permanent easements for the South Street Storm Sewer Replacement Project. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer recommend approval of the resolution. BACKGROUND: The scope of the project is to replace a section of deteriorated and failing brick storm sewer across South Street between Academy Street and Holton Street. The project will include replacement of approximately 550 feet of 54” brick sewer with new 60” concrete storm sewer. The existing sewer runs near and underneath structures and houses and the new sewer will be realigned to a location with more separation from existing structures in the area. The bid documents are complete, and the city is currently in the process of acquiring the permanent easements needed for the project. City staff has met with all the owners and offered the appraised values to all the owners. Some of the property owners felt their specific easement had a bigger impact on their property value than the appraised value. City staff worked with the property owners and came to an agreement with all the property owners on the value of the seven easements as shown in the table below. Address Appraised Value Settled Value 588 W. Tompkins Street $500 $500 544 W. Tompkins Street $500 $500 523 W. South Street $500 $500 545 W. South Street $500 $2,250 535 W. South Street $500 $2,250 505 W. South Street $1,800 $3,500 518 W. South Street $1,500 $1,500 Total $5,800 $11,000 Given the need for the project, the location and size of the easement, and the alternative cost for eminent domain proceedings, City staff determined that the proposed settled values are reasonable, and approval is recommended. The compensation amounts are for the permanent easements to the City but there were also temporary easements needed for the construction which are being donated by the property owners at no additional cost to the City. BUDGET IMPACT: The cost for the 7 permanent easements of $11,000 will be paid from the City’s Storm Sewer Fund (Fund 18). This is a planned and budgeted project for 2021. SUPPORTING DOCUMENTS: 1. Resolution 21-2044 RESOLUTION NO.____________ A RESOLUTION AUTHORIZING THE ACQUISITION OF PERMANENT EASEMENTS FOR THE SOUTH STREET STORM SEWER PROJECT WHEREAS, An existing 54 inch brick arch storm sewer is in need of replacement from approximately 200 feet south of the 500 block of South Street to approximately 160 feet north and 135 feet west of the 500 block of South Street; and WHEREAS, It is necessary to acquire permanent easements to replace and reconstruct the existing 54 inch brick arch storm sewer; and WHEREAS, The City of Galesburg hired a certified real estate appraiser to determine the fair market value of the required permanent easements; and WHEREAS, The City offered the full appraised value to the affected property owners for the required permanent easements but some of the property owners did not agree with the appraised value and offered counter proposals. NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Galesburg as follows: SECTION 1 The Mayor, City Clerk, City Attorney, and City Engineer are hereby authorized and directed to acquire the following permanent easements for the South Street Storm Sewer Project at the Settled Value amount shown and execute any and all necessary documents to complete the acquisition of the permanent easements. Address Appraised Value Settled Value 588 W. Tompkins Street $500 $500 544 W. Tompkins Street $500 $500 523 W. South Street $500 $500 545 W. South Street $500 $2,250 535 W. South Street $500 $2,250 505 W. South Street $1,800 $3,500 518 W. South Street $1,500 $1,500 Total $5,800 $11,000 SECTION 2 The Mayor and the City Clerk are hereby authorized and directed to execute and attest, respectively, said resolution, SECTION 3 The Storm Sewer Fund (Fund 18) shall be utilized to pay for the required permanent easements. Approved this ____ day of _________________, 20____, by a roll call vote as follows: Roll Call #:_________________ Ayes:__________________________________________________________________________ _______________________________________________________________________________ Nays:__________________________________________________________________________ ______________________________________________________________________________ Absent:________________________________________________________________________ _____________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 20, 2021 AGENDA ITEM: Bids for supplying traffic signal LED modules SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, City Engineer, and Purchasing Agent recommend approval of the bid in the amount of $63,377.00 from MoboTrex, Inc. BACKGROUND: In 2012, City staff replaced all of the LED modules on the traffic signals within the City. At the time of installation, LED modules came with a 5-year warranty and the life expectancy of the LED modules was seven years. The current LED modules have performed well and have exceeded their life expectancy. However, the LED modules lose their intensity and burn out over time and therefore need to be replaced. LED technology has improved, and some manufacturers now provide an LED module that is designed to perform for 15 years and comes with a 15-year warranty. The City’s bid specifications required vendors to provide a 15-year performance and warranty LED module. A bid request was formed and advertised in the Galesburg Register Mail, placed on the City website, and sent to vendors that provide LED modules. A total of four vendors responded to this bid request. A detailed tabulation is attached to this document. The low bid that also met the required specifications was submitted by Mobotrex, Inc. in the amount of $63,377.00. General Traffic Equipment Corp. provided a lower bid in the amount of $59,942.75. However, after a review of their proposed product and a discussion with the product manufacturer, it was determined that the LED module did not meet the required bid specifications. A 15-year warranty was provided, but the product was not designed to perform for 15 years as was specified. Therefore, staff recommends approval of the next lowest bid submitted by Mobotrex, Inc. It will take approximately 60-90 days to receive the materials. City forces will begin replacement of the LED modules early next Spring. BUDGET IMPACT: There are sufficient funds budgeted in the Building Repair and Maintenance Fund (Fund 053) for this purchase. SUPPORTING DOCUMENTS: 1. Vendors contacted 2. Bid Tabulation 21-3027 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 2 of 1 VENDORS CONTACTED: Traffic Control Corp., Woodridge, IL Excellence Opto Inc., Pomona, CA General Traffic Equipment Corp., Newburgh, NY 3E, Davenport, IA Advanced Traffic, Everett, WA Signal Control Products, Inc., Branchburg, NJ Mobotrex Inc, Davenport, IA Bid tabulation for Traffic LED Signal Modules 11/24/2021 Attended by: A.Gavin/T.Miller Item Quantity Unit Type Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension 12" Green Ball 320 Ea 33.75 10,800.00 50.00 16,000.00 40.00 12,800.00 36.85 11,792.00 12" Yellow Ball 320 Ea 33.75 10,800.00 50.00 16,000.00 40.00 12,800.00 37.90 12,128.00 12" Red Ball 370 Ea 33.75 12,487.50 50.00 18,500.00 40.00 14,800.00 34.75 12,857.50 12" Green Arrow 170 Ea 38.35 6,519.50 55.00 9,350.00 44.00 7,480.00 38.95 6,621.50 12" Yellow Arrow 300 Ea 38.35 11,505.00 55.00 16,500.00 44.00 13,200.00 40.00 12,000.00 12" Red Arrow 155 Ea 38.35 5,944.25 55.00 8,525.00 44.00 6,820.00 36.85 5,711.75 8" Green Ball 35 Ea 26.95 943.25 55.00 1,925.00 40.00 1,400.00 31.05 1,086.75 8" Green Ball 35 Ea 26.95 943.25 55.00 1,925.00 40.00 1,400.00 33.70 1,179.50 Total Bid:59,942.75 88,725.00 70,700.00 63,377.00 6 Weeks 60-90 Days Anticipated Delivery Date General Traffic Equipment Corp Newburgh, NY Traffic Control Products Willoughby, OH 45 days 12 Weeks Traffic Control Corp MoboTrex Inc Woodridge, IL Davenport, IA _________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 6 TRAFFIC ADVISORY COMMITTEE DECEMBER 2021 REPORT MISSION: To provide technical recommendations for policy decisions by the City Council in order to create safe, efficient, serviceable streets for residents, visitors, and public safety operation 21-35> Request to install a designated handicapped parking space near 121 S. Prairie St. (Ward 4, Ald. White) • An employee for the Knox County Veterans Assistance Commission at 121 S. Prairie requested a designated handicapped parking space near the business. The employee has a handicapped parking placard and said that there is not a designated handicap parking space nearby. • The nearest handicap parking space is in the city-owned parking lot on the north side of Simmons St. between Prairie St. and Kellogg St. • City ordinance provides for the City Manager to designate handicap parking spaces when determined they are necessary. • There are three street parking spaces located directly in front of the building entrance. Courtesy 2-hour parking signs were installed for the three spaces. There is an additional on street parking space just south of the building that has not been designated as 2-hour parking. • TAC recommends the addition of the handicapped parking spot in an on-street parking spot directly in front of the building. In consulting with the various tenants of the business at 121 S. Prairie, a designated handicapped spot directly in front of the building would be beneficial to both employees and customers. There are frequently elderly and handicapped customers that visit the offices. _________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 6 Location Map Recommendation: Add a designated handicap parking space _________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 6 21-36> Request to prohibit vehicles from turning right on red from Broad St. onto Carl Sandburg Drive . (Ward 1, Ald. Hix) • A resident requested that turning right on a red light should be prohibited for motorists traveling northbound on Broad St. and turning right onto Carl Sandburg Drive at the signalized intersection. The resident stated that they have witnessed many instances of vehicles not stopping at all and is concerned that there will be crashes or incidents with pedestrians. • The MUTCD guidance states that No Turn on Red should be considered if one or more of the following conditions are met: 1. Inadequate sight distance to vehicles approaching from the left (or right, if applicable); 2. Geometrics or operational characteristics of the intersection that might result in unexpected conflicts; 3. An exclusive pedestrian phase; 4. An unacceptable number of pedestrian conflicts with right-turn-on-red maneuvers, especially involving children, older pedestrians, or persons with disabilities; 5. More than three right-turn-on-red accidents reported in a 12-month period for the particular approach; or 6. The skew angle of the intersecting roadways creates difficulty for drivers to see traffic approaching from their left. • The committee agreed that none of the warrants were likely met for prohibiting right turn on red. However, crash data was not available at the time of the meeting, therefore it should be reviewed before making a final recommendation. _________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 6 Location Map Recommendation: Further study when crash data is available for review _________________________________________________________________________________________________________________________________________________________________________________________ Page 5 of 6 21-37> Request to determine a location for a bus shelter near Aldi supermarket on N. Seminary St. (Ward 1, Ald. Hix) • A request was made to have the Traffic Advisory Committee make a recommendation for the location of a bus shelter near Aldi supermarket on N. Seminary St. The City currently has an unused shelter that could be installed at this location. • The shelter is approximately 7’ wide and would need to be placed within the ROW on a constructed concrete pad. • The current bus routes near this location are shown on the attached map. • The north side of Knox Square Drive has approximately 11 feet of ROW width with the sidewalk taking up 5 feet. There would be limited space to install a bus shelter in this area. Midwest Drive to the south has approximately 15 feet of ROW on both sides with 5 feet of sidewalk. • The committee recommends placing the bus shelter on the west side of Midwest Drive. This is the closest location in which the existing bus shelter would fit on the ROW. Also, this location would be less disruptive to traffic flow when the bus is stopped for drop off and pick up. Location Map _________________________________________________________________________________________________________________________________________________________________________________________ Page 6 of 6 Recommendation: Place the bus shelter on the west side of Midwest Drive. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JP Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 20, 2021 AGENDA ITEM: 2022 Classification and Salary Schedule for Fire, Police, AFSCME, Exempt, Non-Represented Hourly, and Temporary Seasonal & Part-Time Hourly employees. SUMMARY RECOMMENDATION: The City Manager and City Attorney & Administrative Services Director recommend approval of the 2022 Classification and Salary Schedule. BACKGROUND: The attached 2022 Classification and Salary Schedule reflects the contractually agreed upon wage increases for all employees which include: A 2.5% Increase for Police, Exempt, and Non-Represented Hourly employees. A 2% Increase for AFSCME employees. A 2.25% Increase for Fire employees. Increase to part time wages to comply with minimum wage law. BUDGET IMPACT: All changes are consistent with the FY 2022 budget. SUPPORTING DOCUMENTS: 1. 2022 Classification and Salary Schedule 21-4123 Classification & Salary Schedule Administration 55 West Tompkins Street Galesburg, IL 61401 CITY OF GALESBURG Illinois, USA 2022 Page Group 2 AFSCME 3 Police 4 Fire 5 Exempt 6 Non-Represented Hourly 7 Temporary, Seasonal, Part Time, Other Table of Contents Effective January 1, 2022 City of Galesburg, IL Classification & Salary Schedule Approved by City Council on December 20, 2021 City of Galesburg 2022 Classification Salary Schedule Page 1 1/1/2022 Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K 3 A 11.45 11.75 12.04 12.34 12.64 12.95 13.28 13.61 13.95 14.31 14.66 7A 13.92 14.26 14.61 14.98 15.36 15.75 16.14 16.54 16.95 17.38 17.81 9 A 15.35 15.73 16.13 16.54 16.95 17.37 17.80 18.25 18.71 19.17 19.65 10 A 16.13 16.54 16.95 17.37 17.80 18.25 18.71 19.17 19.65 20.12 20.62 11 A 16.93 17.35 17.78 18.23 18.69 19.15 19.62 20.11 20.61 21.13 21.66 12 A 17.77 18.22 18.68 19.14 19.61 20.10 20.60 21.12 21.65 22.20 22.75 13 A 18.67 19.13 19.60 20.09 20.59 21.09 21.63 22.17 22.73 23.30 23.88 14 A 19.59 20.08 20.57 21.08 21.61 22.16 22.72 23.29 23.87 24.46 25.07 15 A 20.56 21.07 21.60 22.14 22.71 23.28 23.85 24.45 25.05 25.67 26.33 16 A 21.59 22.13 22.70 23.26 23.84 24.43 25.04 25.66 26.32 26.97 27.64 18 A 23.81 24.40 25.01 25.63 26.29 26.94 27.61 28.29 29.01 29.72 30.48 19 A 25.00 25.62 26.28 26.92 27.59 28.27 28.99 29.71 30.46 31.21 32.00 Pay Ranges and Classification Titles Pay Ranges and Classification Titles Range Title Range Title 3 A Information Systems Technician Utility Maintenance Transit Dispatcher Community Service Officer 9 A Secretary I Property Compliance Officer 10 A Bus Driver 15 A Communications Dispatcher/Clerk II Public Safety Clerk Engineering Technician I Transit Clerk Maintenance Worker Account Clerk I Heavy Equipment Operator Custodian II PSB IS Tech Recreation Activity Specialist Transit Technician* 13 A Junior Accountant Water Meter Shop Foreman Crew Foreman Engineering Technician II Mechanic Transit Shop Foreman** *Note: For the Transit Technician position, to advance to Step C requires both Brakes and Air Conditioning & Heating ASE Certfications. **Note: For the Transit Shop Foreman position, to advance to Step C requires Master ASE Certfication status. Employees represented by the American Federation of State County & Municipal Employees Local 1173 Custodian I 14 A7 A Handivan Driver 11 A 16 A 12 A 18 A 19 A City of Galesburg 2022 Classification Salary Schedule Page 2 1/1/2022 Range Step A Step B Step C Step D Step E Step F Step G Step H Step I 19 P 27.97 28.67 29.39 30.11 30.87 31.64 32.42 33.24 34.07 Range Title 19 P (hourly base wage)Police Patrol Officer Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K 22 EX 61,210.58 62,733.99 64,307.32 65,905.64 67,553.90 69,252.13 70,975.29 72,748.43 74,571.52 76,419.57 78,342.54 24 EX 67,254.23 68,927.45 70,650.64 72,423.78 74,221.88 76,094.91 77,992.91 79,940.88 81,938.77 83,986.60 86,084.41 26 EX 73,922.21 75,770.26 77,668.26 79,591.23 81,589.12 83,636.97 85,709.79 87,857.53 90,055.23 92,302.87 94,625.42 28EX 81,499.20 83,536.68 85,625.10 87,765.73 89,959.87 92,208.86 94,514.09 96,876.93 99,298.85 101,781.32 104,325.85 32 EX 98,471.35 100,918.80 103,466.10 106,038.40 108,685.62 111,407.75 114,204.80 117,051.81 119,973.73 122,973.08 126,047.42 Pay Ranges and Classification Titles Range 22 EX 24 EX 28 EX 32 EX Police Lieutenant Police Deputy Chief Police Chief Sworn Employees in the Galesburg Police Department Personnel Represented by the Public Safety Employees' Organization Pay Ranges and Classification Titles Sworn Exempt Personnel in the Galesburg Police Department Title Police Sergeant City of Galesburg 2022 Classification Salary Schedule Page 3 1/1/2022 Range Step A Step B Step C Step D Step E Step F Step G 19 F (80)*25.75 27.03 28.39 29.82 31.30 32.87 34.53 19 F (106)18.96 19.90 20.90 21.94 23.04 24.17 25.40 21 F (80)*28.39 29.82 31.30 32.87 34.53 36.23 38.05 21 F (106)20.90 21.94 23.04 24.17 25.40 26.67 28.01 *includes 2.5% staff position incentive Pay Ranges and Classification Titles Range Title 19 F (80) 19 F (106) 21 F (80) 21 F (106) Note: For the ranges above, Step F requires a Fire Science Certificate and Step G an Associate Degree in Fire Science Sworn Exempt Personnel in the Galesburg Fire Department Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K 23 EX (106)64,157.49 65,761.41 67,405.46 69,090.60 70,817.87 72,588.30 74,403.01 76,263.08 78,169.67 80,123.90 82,127.00 27 EX 77,618.32 79,541.28 81,539.18 83,587.02 85,659.84 87,807.58 90,005.28 92,252.90 94,550.50 96,923.02 99,345.45 31 EX 93,726.36 96,073.89 98,471.37 100,918.80 103,466.10 106,038.40 108,685.62 111,407.75 114,204.80 117,051.81 119,973.73 Pay Ranges and Classification Titles Range Title 23 EX (106) 27 EX 31 EX Sworn Employees in the Galesburg Fire Department Fire Battalion Chief Fire Deputy Chief Fire Chief Sworn Personnel Represented by I.A.F.F. Local No. 555 Firefighter (80) Firefighter (106) Fire Captain (80) Fire Captain (106) City of Galesburg 2022 Classification Salary Schedule Page 4 1/1/2022 Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K 15 EX 44,128.55 45,227.41 46,376.19 47,524.98 48,723.72 49,922.45 51,171.15 52,444.80 53,768.41 55,116.99 56,490.55 17 EX 48,242.03 49,647.75 50,871.46 52,145.12 53,443.76 54,792.33 56,165.89 57,564.42 59,012.89 60,486.35 61,984.77 18 EX 50,751.46 52,018.43 53,309.75 54,649.79 56,014.21 57,403.01 58,840.51 60,302.39 61,812.99 63,372.34 64,956.65 19 EX 53,236.67 54,552.33 55,916.76 57,329.91 58,743.06 60,229.30 61,715.54 63,274.87 64,858.57 66,466.64 68,128.31 20 EX 55,716.37 57,114.89 58,538.39 60,011.83 61,510.26 63,033.66 64,607.01 66,230.29 67,878.58 69,576.77 71,324.94 21 EX 58,463.48 59,911.94 61,410.36 62,958.75 64,532.07 66,130.41 67,803.64 69,476.88 71,225.05 72,998.17 74,821.25 22 EX 61,210.58 62,733.99 64,307.32 65,905.64 67,553.90 69,252.13 70,975.29 72,748.43 74,571.52 76,419.57 78,342.54 23 EX 64,157.49 65,755.80 67,404.05 69,077.30 70,800.48 72,573.63 74,396.70 76,244.76 78,167.73 80,115.67 82,113.58 24 EX 67,254.23 68,927.45 70,650.64 72,423.78 74,221.88 76,094.91 77,992.91 79,940.88 81,938.77 83,986.60 86,084.41 26 EX 73,922.21 75,770.26 77,668.26 79,591.23 81,589.12 83,636.97 85,709.79 87,857.53 90,055.23 92,302.87 94,625.42 27 EX 77,618.32 79,541.28 81,539.18 83,587.02 85,659.84 87,807.58 90,005.28 92,252.90 94,550.50 96,923.02 99,345.45 28 EX 81,449.20 83,536.68 85,625.10 87,765.73 89,959.87 92,208.86 94,514.09 96,876.93 99,298.85 101,781.32 104,325.85 29 EX 85,240.28 87,373.04 89,540.78 91,778.41 94,085.97 96,428.52 98,840.98 101,288.40 103,840.71 106,427.98 109,085.19 31 EX 93,726.36 96,073.89 98,471.37 100,918.80 103,466.10 106,038.40 108,685.62 111,407.75 114,204.80 117,051.81 119,973.73 32 EX 98,471.35 100,918.80 103,466.10 106,038.40 108,685.62 111,407.75 114,204.80 117,051.81 119,973.73 122,973.08 126,047.42 33 EX 103,394.92 105,964.75 108,639.41 111,340.32 114,119.90 116,978.15 119,915.05 122,904.40 125,972.42 129,121.74 132,349.79 34 EX 108,272.30 110,973.21 113,752.79 116,563.79 119,574.15 122,484.85 125,552.88 128,699.55 131,924.90 135,202.71 138,585.40 Pay Ranges and Classification Titles Pay Ranges and Classification Titles Range Title Range Title GIS Analyst Recreation Coordinator Information Systems Supervisor 17 EX Executive Assistant Project Manager I 18 EX Staff Accountant Code Compliance Supervisor Benefits & Insurance Coordinator Housing Program Coordinator Human Resources Generalist Park Superintendent General Inspector Assistant Finance Director Golf Professional Project Manager II Purchasing Agent Transit Manager Recreation Supervisor 27 EX Water Superintendent Associate Planner 29 EX Director of Parks and Recreation 9-1-1 Coordinator City Engineer Garage Superintendent Director of Community Development Network Administrator Director of Finance & Information Systems Transit Operations Supervisor 33 EX Director of Public Works 34 EX City Attorney / Administrative Services Director 20 EX 26 EX 22 EX 31 EX Exempt Salaried Personnel (EX) 15 EX Deputy City Clerk 23 EX 24 EX19 EX City of Galesburg 2022 Classification Salary Schedule Page 5 1/1/2022 Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K 15 NRH 21.21 21.76 22.28 22.85 23.41 24.00 24.61 25.23 25.86 26.50 27.16 19 NRH 25.59 26.22 26.89 27.56 28.24 28.96 29.67 30.42 31.18 31.95 32.76 20 NRH 26.79 27.46 28.15 28.84 29.56 30.31 31.06 31.84 32.65 33.47 34.30 21 NRH 28.11 28.80 29.53 30.27 31.02 31.81 32.61 33.43 34.22 35.08 35.98 Pay Ranges and Classification Titles Range Secretary II Transit Assistant Greenkeeper Water Lab Supervisor Arborist Water Distribution Supervisor Water Operations Supervisor Water Production Supervisor Maintenance Supervisor Traffic Supervisor21 NRH Non-Represented Hourly (NRH) Overtime Eligible Title 15 NRH 19 NRH 20 NRH City of Galesburg 2022 Classification Salary Schedule Page 6 1/1/2022 Temporary, Seasonal and Part-Time Hourly Employees Other Positions Range Step A Step B Step C Step D Step E Step F Title Annual Salary 1 TT 8.50 n/a n/a n/a n/a n/a Board of Fire & Police Chairman $660.00 1 T 12.00 n/a n/a n/a n/a n/a Board of Fire & Police Commissioners $300.00 4 T 12.00 12.50 13.00 14.00 n/a n/a Weekly Stipend 5 T 13.00 13.50 15.00 15.50 16.00 16.50 $100.00 6 T 16.00 16.50 17.00 17.50 18.00 18.50 Range Title Range Building Attendant Administrative Assistant Clerk Building Services Worker Data Entry Clerk Community Serv Officer Maintenance Worker ETSB Assistant Recreation Attendant Handivan Driver School Crossing Guard Public Safety Data Entry Clerk Softball Scorekeeper Special Projects Coordinator Summer Camp Counselor Transit Building Services Worker Tennis Instructor Transit Dispatcher Account Clerk Water Collection Clerk Building Attendant 6 T Bus Driver Campground Attendant Clerk Crew Supervisor Custodian Data Entry Clerk Engineering Aide Equipment Operator Golf Starter/Marshall Head Crossing Guard Head Lifeguard/WSI Lifeguard Maintenance Worker Recreation Attendant Recreation Specialist/Instructor School Crossing Guard Softball Scorekeeper Summer Camp Counselor Tennis Instructor Wading Pool Maintenance Water Plant Maintenance College Intern Pay Ranges and Classification Titles Title 1 TT Teen Range 5 T 4T City of Galesburg 2022 Classification Salary Schedule Page 7 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 20, 2021 AGENDA ITEM: Agreement with Bruner, Cooper, and Zuck, Inc. to provide Architectural and Engineering Services for a feasibility study to locate the National Railroad Hall of Fame (NRHOF) at 465 Mulberry Street. SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend approval of an agreement with Bruner, Cooper, and Zuck, Inc. to prepare a feasibility study for the NRHOF in an amount not to exceed $11,000. BACKGROUND: The NRHOF has requested the city to evaluate the cost for the NRHOF to occupy one floor in the building located at 465 Mulberry Street as a possible lower cost alternative to construction of a new building to house the NRHOF due to the high cost of new construction. The City of Galesburg owns the existing 3 story building located at 465 Mulberry Street and does not currently have a plan for the building. The proposed plan would be for the NRHOF to occupy the first floor. In the future, as they grow, they could possibly expand to the 2nd floor of the building as well. Each floor of the building contains approximately 7,800 s.f. and would have more than enough space for the NRHOF. The proposed feasibility study would include the following: •Develop a floor plan drawing •Develop a cost estimate which would include window replacement, mechanical, and electrical components, and any other general improvements needed for the entire building. •Site improvements including utilities, drainage, parking lot, ADA accessibility to the main floor, exterior lighting, landscaping, etc. •Build out for the NRHOF on the main floor A report will be issued summarizing the cost for the NRHOF to locate into the main floor of this building. If the cost is substantially less to renovate than new construction, the Foundation Board may elect to renovate 465 Mulberry rather than to build a new building. BUDGET IMPACT: The cost of the agreement with Bruner, Cooper, and Zuck, Inc is a not to exceed $11,000 and would be paid from the Economic Development Fund (24). SUPPORTING DOCUMENTS: 1.Agreement with Bruner, Cooper, and Zuck, Inc. 21-4124 835 Golden Valley Drive Bettendorf, IA 52722 563.355.1856 188 E. Simmons Street Galesburg, IL 61401 309.343.9282 308 N. 3rd Street Burlington, IA 52601 319.752.9282 www.bczengineering.com November 29, 2021 Mr. Wayne Carl City Hall 55 West Tompkins Street Galesburg, Illinois 61401 Subject: Proposal for Architectural and Engineering Services for National Railroad Hall of Fame (NRRHOF) Feasibility study to locate into Ferris Building at 465 Mulberry Street Galesburg, Illinois Dear Wayne: Thank you for contacting our firm regarding architectural and engineering services required for subject project. We are certainly interested in this Project, and we are pleased to present this brief proposal for your consideration. After discussing this Project with you, we anticipate the following Scope of Work for the NRRHOF to be located inside the existing Ferris Building located at 465 Mulberry Street. It is our understanding that the City and the RRHOF would like to see what the estimated cost would be to locate the RRHOF on the 1st (Main) floor of the building: 1. Meet with NRRHOF representatives to determine a schematic floor plan/programming space for the Main floor of the building. 2. Develop schematic floor plan drawing to illustrate item #1 above. 3. Develop project cost estimate to include the following: a. Replacement of windows for entire building. b. Mechanical and electrical components for entire building. c. Any other general improvements needed for entire building, assuming only first floor is occupied by NRRHOF. d. Site improvements including utilities, drainage, parking lot, handicapped accessibility to Main floor, exterior lighting, landscaping, etc. e. Build out for NRRHOF in Main floor. 4. Provide report with summary of proposed improvements and associated cost estimates. B RUNER, COOPER & ZUCK, INC. Engineers, Architects & Land Surveyors City of Galesburg, Wayne Carl - 2 - November 29, 2021 Based upon the above outlined Scope of Work, we propose that our total fee for this Project will not exceed $11,00.00. Our firm is available to begin work on this Project immediately upon City authorization. Thank you again for the opportunity to submit this proposal, and please feel free to contact that undersigned with any questions or comments that you may have. Sincerely, BRUNER, COOPER & ZUCK, INC. Kevan J. Cooper, P.E., P.L.S. pbb enc The undersigned accepts this proposal and our Terms and Conditions attached hereto: Proposal and Terms & Conditions accepted this day of , 2021 Signature: Print: Bruner, Cooper & Zuck, Inc. TERMS AND CONDITIONS 2021 1 Standard of Care: Services provided by Bruner, Cooper & Zuck, Inc. (BCZ) under this Agreement will be performed in a manner consistent with the human degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances in this geographic area. Additional Services: When additional services beyond the defined scope are requested, an amendment will be prepared by and approved by the Client prior to commencing work. Additional services shall be performed on a time and material basis at BCZ’s Standard Hourly Rates, or for a negotiated fee. Responsibilities of the Client: The Client shall be required to provide full information regarding the requirements for this project and shall designate a representative authorized to act on its behalf with respect to the Project. All communication and authorization shall be by or through this representative. The Client shall examine documents prepared by BCZ and shall render decisions related to the project promptly, to avoid unreasonable delay in the performance of services. If the Client becomes aware of any fault or defect in BCZ’s services or non-conformance with the agreed to Scope of Services, the Client will provide prompt notice to BCZ. The Client will provide access to all areas necessary for completion of this project. Any expense related to notification of landowners or obtaining access rights will be at the Client’s sole expense unless indicated otherwise under Scope of Services. If BCZ is not given access to areas necessary for completion of this project during scheduled site visits, BCZ will inform the client of difficulties in accessing the property and will invoice the Client for repeat visits as an additional service. Engagement of Sub consultants: BCZ may engage the services of sub consultants when, in BCZ’s sole opinion, it is appropriate to do so to complete the required Scope of Work. These sub consultants may include but are not limited to: Geotechnical, Mechanical or Electrical Engineers, Architects, Landscape Architects, and testing laboratories. Billing/Payment: The Client agrees to pay BCZ for all services performed and all costs incurred. Invoices for BCZ’s services shall be submitted either upon completion of such services or on a monthly basis. Invoices shall be due and payable within 30 days of invoice date. Client shall notify BCZ of any objections to the invoice within five working days of receipt. Payment of any invoice indicates Client’s acceptance of this Agreement and satisfaction with BCZ’s services. Payment of invoices is in no case subject to unilateral discounting, back-charges, or set-offs by the Client, and payment for services rendered is due regardless of suspension or termination of this Agreement by either party. A finance charge (late fee), computed by a single periodic rate of 1.5% per month which is an annual percentage rate of 18%, will be added to the total account balance for accounts over 30 days old. The minimum finance charge is $5.00. In the event, any portion of an account remains unpaid 120 days after the billing, BCZ may institute collection action. If BCZ is successful in collection proceedings, the Client agrees to pay the fee due, plus interest, as well as all costs of collection, and BCZ’s reasonable attorney’s fees. In no case will with Client postpone, withhold or make payment contingent upon the construction, completion or success of the project or upon receipt by the Client of offsetting reimbursement or credit from other parties, firms, agencies, or individuals. Indemnifications: The Client shall, to the fullest extent permitted by law, indemnify and hold harmless BCZ, its officers, directors, employees, agents and consultants from and against all damage, liability and cost, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance of the services under this agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct of BCZ. Limitation of Liability: It is agreed that BCZ’s liability for this project for negligent acts, errors, or omissions, and all claims, losses, cost, damages, cost of defense, expenses from any cause, including Client, Contractors, and Attorney fees, is limited to fees collected or $50,000, whichever is greater. In addition, BCZ assumes no responsibility for the existence, discharge of or exposure to any hazardous, toxic, or infectious materials, and assumes no responsibility for the removal or other services. Therefore, except in claims arising from the negligent acts and errors of BCZ, the client agrees to hold harmless and indemnify BCZ from all claims or damages arising from or alleged to arise from such existence, discharge, or exposure. Information Provided by Others: The Client shall furnish, at the Client’s expense, all information, requirements, reports, data, surveys and instructions required by this Agreement. BCZ may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof. BCZ shall not be held responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by the Client and/or the Client’s consultants and contractors. Certification, Guarantees and Warranties: BCZ shall not be required to execute any document that would result in the Engineer certifying, guaranteeing or warranting the existence of any conditions. Engineer’s findings, interpretations, opinions, and recommendations are probabilities based on Engineer’s professional judgment of site conditions as discernible from the limited, and often indirect, information provided by others, information available to Engineer at the time the work was performed, or information observed or developed by Engineer using the methods specified in the scope of work. Engineer does not warrant the accuracy, completeness, or validity of information and independent opinions, conclusions, and recommendations provided or developed by others, nor does Engineer assume any responsibility for documenting or reporting conditions detectable with methods or techniques not specified in the scope of work. Dispute Resolution: Any claims or disputes between the Client and BCZ arising out of the services to be provided by BCZ or out of this Agreement shall be submitted to non-binding mediation. The Client and BCZ agree to include a similar mediation agreement with all contractors, sub consultants, subcontractors, suppliers and fabricators, providing for mediations as the primary method of dispute resolution among all parties. The laws of the State of Illinois will govern the validity of this Agreement, its interpretation and performance. Any litigation arising in any way from this Agreement shall be brought in the courts of that State. Means and Methods: BCZ shall not be responsible for, nor have controls over or charge of, construction means, methods, sequence, techniques, or procedures, or for any health or safety precautions required by any regulatory agencies in connection with the project. In cases where a General Contractor is present on a project, the Client agrees that the General Contractor will be solely responsible for jobsite safety and warrants that this intent shall be carried out in the Client’s contract with the general Contractor. The Client also agrees that the Client, BCZ and sub consultants of BCZ will be indemnified by the General Contractor and will be made additional insureds under the General Contractor’s policies of General Liability Insurance. Construction Observation: If required under Scope of Services, BCZ shall visit the construction site at intervals appropriate to the stage of construction, or as otherwise agreed to in writing by the Client and BCZ, in order to observe the progress and quality of the work completed by the Contractor. Such visits and observation are not intended to be an exhaustive check or detailed inspection of the Contractor’s work but rather to allow BCZ, as an experienced professional firm, to become generally familiar with the work in progress and to determine, in general, if the project is proceeding in accordance with contract documents. Based upon this observation, BCZ will inform the Client about the progress of the work and will attempt to guard the Client against obvious non-compliance with project specifications. When BCZ does not provide construction observation services, it is agreed that the professional services of BCZ do not extend to or include the review or site observation of the Contractor’s work, performance, or pay request approval. During construction, the Client assumes the role of the Engineer and will hold harmless BCZ for the Contractor’s performance or the failure of the Contractor’s work to conform to the design intent and the contract documents. Adjustments, Changes or Additions: It is understood that adjustments, changes, or additions may be necessary during construction. A contingency fund will be maintained until construction is completed to pay for field changes, adjustments, or increased scope items. All change order amounts requested by Contractors constructing BCZ-designed systems shall be submitted to BCZ for review prior to being approved by contract holder. BCZ will not approve amounts requested that are above a normal bid amount for the work involved. In no case, will costs be assessed to BCZ at the discretion of the Contractor, the Client, or the Owner without prior agreement and approval of BCZ. BCZ shall not be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project. Integrity of Work Products: In the event the Client, the client’s contractors or subcontractors, or anyone for whom the Client is legally liable makes, orders, or permits to be made any changes to reports, plans, specifications, or construction documents prepared by BCZ without obtaining BCZ’s prior written consent, the Client shall assume full responsibility for the results of such changes. Therefore, the Client agrees to assume sole responsibility and waive any and all potential claims against BCZ and to release BCZ from any liability arising directly or indirectly from such changes. Bruner, Cooper & Zuck, Inc. TERMS AND CONDITIONS 2021 2 If required under Scope of Services, BCZ will compile and deliver to the Client a reproducible set of Record Documents based upon the marked-up drawings, addenda, change orders and other data furnished by the Contractor. These record Documents will show significant changes made during construction. Because Record Documents are based upon unverified information provided by other parties, BCZ cannot warrant the accuracy of these changes. Suspension of Services: If the Client fails to make payments when due or is otherwise in breach of this Agreement, BCZ may terminate this agreement, or suspend performance of services upon seven (7) calendar day’s notice to the Client. BCZ shall have no liability whatsoever to the Client for any costs or damages as a result of such suspension caused by the Client’s breach of contract. Upon payment in full by the Client, BCZ shall resume services under this Agreement, and the time schedule and compensation shall be equitably adjusted to compensate for the period of suspensions plus any other reasonable time and expense necessary for BCZ to resume performance. Termination and Acceptance: Either party may terminate this Agreement upon giving the other party not less than seven (7) days calendar notice for any of the following reasons: a) Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party, b) Assignment of this Agreement or transfer of the project by either party to any entity without the prior written consent of the other party, c) suspension of the project or BCZ’s services by the Client for more than 90 days, consecutive or in the aggregate, d) material changes in the conditions under which this Agreement was entered into, the Scope of Services or the nature of the Project, and the failure of the parties to reach agreement on the compensation and schedule required for the performance of such changes. In the event of termination of this Agreement, the Client will, within fifteen (15) calendar days of termination, pay BCZ for all services rendered plus reimbursable costs incurred by BCZ up to the date of termination. Client may accept Engineers’ Proposal either by signature, oral assent, authorizing services, and any of these modes of acceptance shall be deemed to incorporate this proposal and Terms and Conditions into the contract between the parties thereby formed. Promotional Items: Project signs displayed at construction sites affected by this Agreement shall include Bruner, Cooper & Zuck, Inc., Civil Engineers and Land Surveyors. Articles for publication regarding this project shall acknowledge Bruner, Cooper & Zuck, Inc. as the Civil, Architect, Structural Engineer and/or Land Surveyor, as applicable. Bruner, Cooper & Zuck, Inc. reserves the right to publish photos regarding this project for marketing purposes as well as through social media. g:\office\terms & conditions\terms and conditions 2021.doc Bruner, Cooper & Zuck, Inc. TERMS AND CONDITIONS 2021 3 2021 ENGINEERING, ARCHITECTURAL AND LAND SURVEYING FEES HOURLY BILLING RATES Engineering, Architect and Land Surveying DIRECT COSTS Direct costs are in addition to hourly billing rates and may include but are not limited to the following: Principal $130.00 - $170.00 Robotics Survey Equipment $ 35.00 / Hour Senior Engineer $ 100.00 - $155.00 GPS Survey Equipment $ 35.00 / Hour Project Engineer $ 85.00 - $135.00 Survey Supplies (Hubs, Lathe, Mag Nails, etc.) $ Varies / Item Project Architect $ 80.00 - $135.00 Survey Marker $ 25.00 / Each Design Engineer $ 75.00 - $110.00 Concrete Survey Monument $ 20.00 / Each Project Manager $ 80.00 - $125.00 Iron Rod – Rebar $ 4.50 / Each Senior Land Surveyor $ 90.00 - $170.00 Tower Climbing $ 125.00 / Day Survey Crew Chief $ 65.00 - $110.00 Copies (In-House) 24” x 36” $ 4.00 / Each Survey Technician III $ 65.00 - $110.00 Copies (in-House) 18” x 24” $ 3.00 / Each Survey Technician II $ 45.00 - $ 65.00 Copies (In-House) 11” x 17” $ 1.00 / Each Survey Technician I $ 35.00 - $ 55.00 Copies (In-House) 8.5” x 11” $ .50 / Each Engineering Technician IV $ 80.00 - $115.00 Overnight Stay $Varies / Night Engineering Technician III $ 65.00 - $ 85.00 Per Diem $ 40.00 / Day Engineering Technician II $ 50.00 - $ 75.00 Traffic Counters (Per Lane) $500/48 Hr. Test Engineering Technician I $ 30.00 - $ 50.00 Mileage (Standard IRS Rate - 2020) $ 0.56/Mile Senior Architectural Technician $ 70.00 - $ 95.00 Sub Consultant Services Cost + 10% Architectural Technician $ 50.00 - $ 75.00 Other Direct Costs Cost Construction Observer $ 50.00 - $105.00 Senior Construction Observer $ 85.00 - $140.00 Senior Environmental Specialist $ 90.00 - $130.00 Office Manager $ 60.00 - $100.00 Controller $ 60.00 - $100.00 Administrative Assistant $ 35.00 - $ 65.00 1-Man Survey Crew $12500 2-Man Survey Crew $155.00 2021 MATERIAL TESTING FEES SOIL AND AGGREGATE *CONCRETE – Unconfined Compression Tests Standard Proctor Tests AASHTO T99-04 or ASTM D $170.00 / Each Cylinders Molded by BCZ (ASTM C39) $18.00 / Each Nuclear Density Gauge $ 11.00 / Test + Hourly Rate Cylinders Molded by others (ASTM C39) $20.00 / Each Penetrometer Test & Report $500.00 (minimum) 6” x 12” Concrete Cylinder Molds $ 2.50 / Each Particle Size Distribution Gradation; ASTM D6913 $ 80.00 / Each Cylinders held but not tested $10.00 / Each Washed Size Distribution Gradation; ASTM D6913 $140.00 / Each 2” Cubes (ASTM C109) $14.00 / Each 188 E. Simmons Street Galesburg, IL 61401 309.343.9282 308 N. 3rd Street Burlington, IA 52601 319.752.9282 835 Golden Valley Drive Bettendorf, IA 52722 563.355.1856 Grout Prisms 9(ASTM C1019) $24.00 / Each Flexural Strength Tests / Third Point Loading ASTM C78 $34.00 / Each Preparation of Concrete Cylinders Hourly Rate Slump, Air Content, Temperature Hourly Rate Sub Consultant Services Cost + 10% *Higher rates may apply when additional services are required. www.bczengineering.com ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG DECEMBER 20, 2021 AGENDA ITEM: Approve the purchase of a trailer for the walk behind saw for the Water Division. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Water Superintendent, and Purchasing Agent recommend approval of the purchase of an Air-tow trailer from Rock Line Products Inc. in the amount of $10,605.00. The original request for approval recommended Webber Rental & Supply Inc. as the low and best bidder. From the time the quotes were requested in mid-September to the time the purchase was approved by council in mid- November, the price of the trailer increased by $450.00 for a total of $10,725.00. Reluctantly, Webber Rental & Supply Inc. was unable to honor the original quoted price of $10,275.00. During this ever changing economy, price fluctuations and product availability are proving to be problematic. In order to follow purchasing policy of recommending the low and best bidder for approval, Rock Line Products Inc. was contacted about the price increase, and their original quote of $10,605.00 will be honored through the end of 2021. BACKGROUND: Due to the replacement of the existing walk behind saw with a larger unit, a new trailer is needed to transport the saw. The size and weight of the new saw will not allow the saw to be transported in the back of a truck as it would not be safe to try to load and unload using a tommy lift. That being the case, trailer specifications were developed for hauling the new unit. Known vendors were provided the specifications via email for the trailer for the walk behind saw and two quotes were received and listed below. The low and best quote was supplied by Webber Rental & Supply. The trailer meets specifications required by the Water Division and will serve the needs of the City well for hauling the saw. Company Webber Rental & Supply Rock Line Products Inc City State Galesburg, IL Verne, CA Low and Best Trailer Cost $10,725.00 $10,605.00 Make Air Tow Air Tow Model RS8-35 S8-35 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 2 of 2 The Water Division budgeted $15,000.00 in the 2021 budget for a walk behind concrete saw and trailer. The budgeted amount was based on a similar saw and trailer the Street Division purchased in 2017. Although quotes for each item were requested separately and each purchase will fall under the required threshold; the combined total for the trailer and saw exceed the threshold and require council approval. BUDGET IMPACT: There are sufficient funds in the Water fund for this planned purchase. SUPPORTING DOCUMENTS: None TRUSTEE LETTER TOWN OF THE CITY OF GALESBURG DECEMBER 20, 2021 AGENDA ITEM: Resolution to approve hiring Phillips, Salmi + Associates, LLC to audit the Township Funds for fiscal year ending December 31, 2021. SUMMARY RECOMMENDATION: The Township Supervisor and Town Clerk recommend approval of the resolution. BACKGROUND: The Town of the City of Galesburg is required to have an independent audit firm review and give an opinion on the Township’s financial stability. These accounts include the Town Fund, General Assistance Fund, Audit Fund, IMRF Fund, Social Security and Medicare Fund, and the Liability Fund for the fiscal year ending December 31, 2020. In November, requests for proposals were mailed out to six firms to provide auditing services and two proposals were received. The Township Supervisor and Township Clerk recommend approval of the proposal from Phillips, Salmi + Associates, LLC, (Washington, IL). Staff has already talked to the firm’s principal CPAs about the requested services. BUDGET IMPACT: $16,000 SUPPORTING DOCUMENTS: 1. Resolution Prepared by: KRB Page 1 of 1 21-9030 www.psa-cpa.com 112 S. Main Street • Washington, IL 309.444.4909 TOWN OF THE CITY OF GALESBURG, ILLINOIS PROPOSAL TO PROVIDE PROFESSIONAL AUDITING SERVICES TABLE OF CONTENTS Page Number I. LETTER OF INTRODUCTION 1 II. WHAT YOU CAN EXPECT 2 III. SCOPE OF SERVICES 3 IV. FEE STRUCTURE 4 V. BIOGRAPHICAL INFORMATION 5 VI. AUDITORS QUALIFICATIONS 6 www.psa-cpa.com 112 S. Main Street • Washington, IL 309.444.4909 1 December 3, 2021 Town of the City of Galesburg, Illinois Attn: Julie Haugland 121 W. Tompkins St. Galesburg, IL 61401 Dear Ms. Haugland, Thank you for considering Phillips, Salmi + Associates, LLC to provide the financial statement audits of the Town of the City of Galesburg, Illinois. Phillips, Salmi + Associates, LLC is a public accounting firm located in Washington, Illinois. We bring a combined 80 years of governmental experience to our clients. This extensive knowledge with governmental entities not only enables us to perform the requested services, but we also provide valuable insights and recommendations to improve your Township’s operations. We look forward to a positive response to our proposal and working with you in the future. Please contact us if you have any questions or would like more information. Sincerely, PHILLIPS, SALMI + ASSOCIATES, LLC Lori Salmi, CPA Principal Aaron Phillips, CPA Principal 2 WHAT YOU CAN EXPECT Firm Information Phillips, Salmi + Associates, LLC is a certified public accounting firm located at 112 South Main Street, Washington, Illinois. The firm was founded in 2010 by Aaron Phillips and Lori Salmi. Currently, our firm is comprised of two partners, one manager, five staff accountants and an administrative assistant. Our firm is committed to delivering high quality audit, taxation, and consulting services to governmental entities and nonprofit organizations at a reasonable fee. We accomplish this through timely service and turnaround between audit fieldwork and delivery of audited financial statements, providing value added business and accounting recommendations, and being available for consultation throughout the year. Professional Memberships and Quality  American Institute of Certified Public Accountants (AICPA) o Governmental Audit Quality Center o Employee Benefit Plan Audit Quality Center o Not for Profit Section Member  Illinois CPA Society Client Service Providers In working with you, Lori Salmi will be actively involved as the Township’s client service provider. Aaron Phillips will act as quality control reviewer and consultant on financial statement recognition and presentation matters. Lori will be onsite at the Township during audit fieldwork performing the necessary audit procedures. Lori Salmi will act as the partner in charge of your audit. Our firm members have met all continuing educational requirements. Additional staff will be determined based on scheduling and engagement needs. All staff have been trained on how to audit computerized systems. Lori Salmi began her career in the Chicagoland area at a large firm with a niche in the governmental and the nonprofit industries. Lori’s past governmental experience includes park districts, municipalities, counties, and police and fire pension funds. In 1996, Lori moved to back Central Illinois and over the years, Lori’s responsibilities grew to include being the client service shareholder on audits of municipalities, school districts, libraries, and police and fire pension funds here in Central Illinois. Aaron Phillips has worked in public accounting for over twenty years, and his governmental experience includes managing various audits of municipalities and other governmental entities. Aaron’s duties center on supervising the day to day operations and planning and coordinating the audit with management and the council of the governing boards. Additional background information about each appears at the end of this proposal. 3 SCOPE OF SERVICES We understand the Township is seeking an independent accounting firm to perform an audit of the financial statements for the years ending December 31, 2021, in accordance with the generally accepted auditing standards. For the Township audit, we will:  Issue a report on:  Fair presentation of the financial statements in conformity with accounting principles generally accepted in the United States of America.  “In-relation-to” opinion of the combining and individual fund statements and schedules.  Deliver the final report by April 30th of each year.  Draft the financial statements and notes, including the Basic Financial Statements and Other Supplementary Information, for Township personnel to review.  Provide a formal letter summarizing our audit responsibilities in accordance with Statement on Auditing Standards.  Provide a formal letter summarizing internal control deficiencies, if deemed significant.  Preparation of the Annual Financial Report to the Comptroller of the State of Illinois.  Assist with implementation of any new governmental accounting principles that may become effective during the period we are contracted for audit services  Prepare calculations and propose adjusting journal entries for government-wide financial statements.  Major fund determination calculation for financial statement presentation.  Assist in preparing depreciation schedules.  Assist in preparing the CYEFR, if required. 4 FEE STRUCTURE We are pleased to present our proposal to perform the audit, as previously detailed in the scope of services section of this proposal, of the Town of the City of Galesburg, Illinois for the years ending December 31, 2021, 2022, and 2023. This fee is based on anticipated cooperation from your personnel. If unexpected circumstances require significant additional time, we will discuss it with you before we incur such costs. Should the Township be required to have a single audit performed in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, this work will be performed at an additional fee as determined by the scope of the work required. December 31, 2021 $ 16,000 December 31, 2022 16,400 December 31, 2023 16,800 Should your organization request and we agree to perform other services, our fees would be based on our discounted hourly rates ranging based upon staff experience ranging from $110 to $160 per hour. Included in our fees we are available for routine telephone calls from your personnel throughout the year, not just during the time of our audit. 5 BIOGRAPHICAL INFORMATION Lori R. Salmi, CPA Managing Partner Lori provides accounting, auditing and advisory services to clients in small businesses, local government, nonprofit organizations, and employee benefit plans. In addition, to working closely with her clients, Lori has responsibility for the day-to-day operations of the firm. Lori received her bachelor’s degree from Illinois State University and has more than 30 years of public accounting experience. Prior to forming Phillips, Salmi + Associates, LLC in 2010, Lori was the assurance department head and shareholder at a certified public accounting firm in the Peoria, Illinois area. Lori is a member of the American Institute of Certified Public Accountants (AICPA) and the Illinois CPA Society. She has served on the Illinois CPA Society’s Peer Review Report Acceptance Committee and the Nonprofit Organizations Committee. Lori, her husband Bill, and their two children live in Washington. Lori’s outside interests include youth hockey programs, traveling and golfing with her family. Aaron Phillips, CPA Client Service Partner Aaron provides accounting, auditing and tax advisory services to clients in construction, manufacturing, retail, local governments, nonprofit organizations and employee benefit plans. He received his bachelor's degree from Bradley University, and has more than 20 years of public accounting experience. Aaron leads the tax and small business consulting areas of the firm and is a member of the AICPA tax section. Regularly consulting with small businesses and their owners on accounting and tax matters, Aaron seeks to develop and implement client specific strategies to minimize tax obligations over the long term. Outside of tax season, Aaron works closely with local governments and non-profits providing audit services. In conjunction with the firm’s core values, Aaron is regularly working at the client’s office providing services. This face-to-face interaction facilitates the firms focus on providing clients value added communication. Aaron and his wife, Jamie, live in Washington and spend most of their time with their two children. Most nights and weekends the family can be found at their children’s extracurricular activities. They also enjoy outdoor activities, such as camping, and spending time with extended family and friends. Aaron also manages crop production of his family farming operation in Bureau County. www.psa-cpa.com 112 S. Main Street • Washington, IL 309.444.4909 6 AUDITOR’S QUALIFCATIONS November 15, 2021 Town of the City of Galesburg, Illinois Attn: Julie Haugland 121 W. Tompkins St. Galesburg, IL 61401 Dear Ms. Haugland, This letter certifies the following: 1. Phillips, Salmi + Associates, LLC is properly licensed for public practice as a certified public accounting firm. Lori Salmi, CPA and Aaron Phillips, CPA are properly licensed for public practice as certified public accountants. 2. Phillips, Salmi + Associates, LLC meets the independence and other requirements of Government Auditing Standards, including having completed continuing professional education programs in governmental accounting and auditing. 3. Phillips, Salmi + Associates, LLC belongs to and participates in a qualified peer review program that includes a review of the governmental audits performed by the firm. 4. Phillips, Salmi + Associates, LLC does not have a record of substandard audit work. Sincerely, PHILLIPS, SALMI + ASSOCIATES, LLC Lori Salmi, CPA Principal Aaron Phillips, CPA Principal TOWNSHIP RESOLUTION _______________ WHEREAS,the Electors of the Town of the City of Galesburg are to provide an appropriation and order the Trustees of the Town of the City of Galesburg to hire a certified public accountant to audit the accounts of the Town Funds of which the Supervisor is Treasurer. BE IT RESOLVED,therefore,that the Trustees of the Town of the City of Galesburg provide an appropriation and hire a certified public accountant to audit the accounts of all Town Funds of which the Supervisor is Treasurer for the period beginning January l,2021,through December 31, 2021. Approved this day of December 2021 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter D. Schwartzman, Trustee ATTEST: Kelli R. Bennewitz, Town Clerk