HomeMy WebLinkAbout01182022 City Council Packet ext5 5 W . T O M P K I N S S T R E E T
G A L E S B U R G , I L 6 1 4 0 1
W W W .C I .G A L E S B U R G .I L .U S
City Council Agenda
January 18, 2022
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City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
January 18, 2022
Members of the public who would prefer to view Galesburg City Council meetings remotely, can view the council meetings
on Comcast channel 7 or stream the meeting live on the City’s website.
5:25 p.m. Presentation Blue Ribbon Award – 1547 Florence Avenue
5:30 p.m. Roll Call Pledge of Allegiance
Invocation
Approve Minutes from January 3, 2021
Consent Agenda #2022-02
22-2004 Resolution MFT Resolution for 2022 sealcoating
22-2005 Resolution MFT Resolution for 2022 intermittent resurfacing
22-4000 Approve Property tax assessment freeze for historic residences
22-4001 Approve Updated zoning map
22-4002 Approve 2022 material testing
22-8001 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
22-1000 Ordinance Authorizing the City of Galesburg to borrow funds from IEPA through
the Public Water Supply Loan Program (Final Reading)
Bids, Petitions and Communications
22-3000 Bid Purchase of truck for Water Division
22-3001 Bid Purchase of truck for Street Division
22-3002 Bid Purchase of two trucks for the Parks Division
Public Comment
City Manager’s Report
Miscellaneous Business (Agreements, Approvals, Etc.)
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Town Business
22-9002 Bills
Closing Comments
3
Adjournment
Vision Statement
“The City of Galesburg will be a dynamic community featuring a full range of public amenities to serve a diverse citizenry. The City Council will play a pro-active role in
providing leadership to its citizens, neighborhoods, and other public bodies and enact policies which ensure the existence of a broad based economy.”
CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
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CITY COUNCIL MEETING
City Manager’s Report
January 18, 2022
CONSENT AGENDA #2022-02
Item 22-2004 MFT Resolution for 2022 Sealcoating
Staff recommends approval of the Motor Fuel Tax Resolution for 2022 sealcoating in the amount
of $275,000. This resolution covers the motor fuel tax portion of the 2022 seal coating contract.
This project will be bid out in the spring and will be brought to Council for approval. However,
prior to advertising the projects for bid, IDOT requires approval of an MFT resolution.
Item 22-2005 MFT Resolution for 2022 Intermittent Resurfacing
Staff recommends approval of the Motor Fuel Tax Resolution for resurfacing in the amount of
$700,000. This resolution covers the estimated total cost of the 2022 intermittent resurfacing
project. This project will go out for bid this Spring and will be brought to the Council for approval
at that time. However, prior to advertising the projects for bid, IDOT requires approval of an MFT
Resolution.
Item 22-4000 Property Tax Assessment Freeze for Historic Residences
Staff recommends approval of remaining in the Property Tax Assessment Freeze Program for
historic, owner-occupied, residences. The Illinois State Statutes provide for a Property Tax
Assessment Freeze Program. This program freezes the assessed valuation of an owner occupied
historic residence when substantial rehabilitation is performed. The assessed valuation is frozen
for a period of eight years at the level when the rehabilitation was begun. The valuation is then
brought back to market level over a period of four years. The City has remained in this program
since 1989 and, during that time, one property used the program in 1999.
Item 22-4001 Updated Zoning Map
Staff recommends approval of the updated zoning map, which is attached for review. All of the
zoning related changes approved by the City Council during 2021 have been incorporated in the
updated zoning map.
Item 22-4002 2022 Material Testing
Staff recommends approval of utilizing Bruner Cooper & Zuck Inc. and Geotechnics for
construction materials testing for 2022. Material testing and inspection of concrete plants and
asphalt plants are required aspects of the inspection of public works projects. The exact amount of
work that will be completed by consultants depends on the actual progress of contractors and the
scope of the work being done. Since the cost of both firms is approximately the same factoring in
location, it is recommended to award this work to all firms and use whichever firm is available to
perform the testing on the various projects when needed and the lowest cost firm available will be
used.
CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
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Item 22-8001 Bills
Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn,
Director of Finance and Information Systems.
ORDINANCES AND RESOLUTIONS
Item 22-1000 IEPA Public Water Supply Loan Program (Final Reading)
Staff recommends approval of an ordinance authorizing the City of Galesburg to borrow
$2,000,000 from the IEPA through the Public Water Supply Loan Program for the purpose of
replacing lead water service lines. The IEPA loan funds will reimburse the City as construction
costs are incurred. Once the project is completed, the IEPA will forgive 100% of the loan amount.
There will not be any payment of principal or interest required by the city for this loan. It is
estimated that the two million dollar loan amount will be sufficient to replace up to an estimated
450 to 500 lead water service lines depending on the bid prices received. The city has recently
completed Phase 4 of the lead water service line replacement project and is currently in
construction of Phase 5. After Phase 6 is completed, the city will have replaced all of the lead
service lines located in the City of Galesburg.
BIDS, PETITIONS AND COMMUNICATIONS
Item 22-3000 Purchase of Truck for the Water Division
Staff recommends waiving the normal purchasing policies and utilizing the state bid to purchase a
¾ Ton 4 x 4 pickup truck for the Water Division from Morrow Brothers Ford in Greenfield, IL for
$39,315. The vehicle being replaced is vehicle #164, which is a 2008 Ford F250 XL 4 x4 pickup
truck with utility body. The truck operates a hydraulic system on the truck that is used for hydraulic
tools used by the operator. It is proposed to purchase the truck without a bed and a separate bid
proposal will be issued for the utility service bed and hydraulic attachment for the truck later this
year. There are funds budgeted in the Water Fund for this purchase.
Item 22-3001 Purchase of Truck for the Street Division
Staff recommends waiving the normal purchasing policies and utilizing the state bid to purchase a
¾ Ton 4 x 4 pickup truck for the Street Division from Morrow Brothers Ford in Greenfield, IL for
$36,895. The vehicle being replaced is vehicle #117, which is a 2011 F250 Ford 4 x4 pickup truck.
Truck #117 is a front line plow truck as well as being used during the summer for both the asphalt
and concrete crews to carry equipment and tow trailers. With the acquisition of a new truck, Truck
#117 will be moved to a back-up truck, and Truck #105, which was previously serving as the back-
up truck, will be sold. There are funds budgeted in the Vehicle Replacement Program for this
purchase.
Item 22-3002 Purchase of Truck for the Parks Division
Staff recommends approval of waiving the normal purchasing policy and utilizing the state bid to
purchase two new pickup trucks for the Parks Division from Morrow Brothers Ford in Greenfield,
IL in the amount of $26,490.00 per truck. The vehicles being replaced are vehicle #512 and #513
which are both 2007 Ford F-150s. Both of these vehicles are due for vehicle replacement this year.
There are funds budgeted in the Vehicle Replacement Program for this purchase.
CITY MANAGER’S REPORT
CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
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MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
TOWN BUSINESS
Item 22-9002 Town Bills
Respectfully submitted,
Todd Thompson
City Manager
5:25 p.m.Presentation: Galesburg High School Competitive Cheer Team
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
January 3, 2022
5:30 p.m.
Called to order by Mayor Peter Schwartzman at 5:30 p.m.
Roll Call #1:Physically Present:Mayor Peter Schwartzman,Council Members Kevin Wallace,
Dwight White,Jaclyn Smith-Esters,and Larry Cox,5.Present via Google Meet:Council
Members Bradley Hix and Sarah Davis,2.Absent:Council Member Dennis,1.Also Present:
City Manager Todd Thompson, City Attorney Bradley Nolden, and City Clerk Kelli Bennewitz.
Mayor Schwartzman declared a quorum present at 5:30 p.m.
The Pledge of Allegiance was recited.
A moment of silence was observed in lieu of an invocation.
Council Member Smith-Esters moved,seconded by Council Member Cox,to approve the
minutes of the City Council’s regular meeting from December 20, 2021.
Roll Call #2:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6.
Nays:None
Absent:Council Member Dennis, 1.
Chairman declared motion carried.
CONSENT AGENDA #2022-01
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
22-8000
Approve bills in the amount of $1,401,094.44 and advance checks in the amount of
$498,122.01.
Council Member Smith-Esters moved,seconded by Council Member White,to approve Consent
Agenda 2022-01.
Roll Call #3:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6.
Nays:None
Absent:Council Member Dennis, 1.
Chairman declared motion carried by omnibus vote.
January 3, 2022 Page 1 of 5
PASSAGE OF ORDINANCES AND RESOLUTIONS
22-1000
Ordinance on first reading authorizing the City of Galesburg to borrow $2,000,000 from the
Illinois Environmental Protection Agency (IEPA) through the Public Water Supply Loan Program.
22-2000
Council Member Davis moved,seconded by Council Member White,to approve Resolution
22-01 authorizing the Director of Public Works to sign Illinois Environmental Protection Agency
(IEPA) loan documents for lead service line replacement.
Roll Call #4:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6.
Nays:None
Absent:Council Member Dennis, 1.
Chairman declared motion carried.
22-2001
Council Member Wallace moved,seconded by Council Member Cox,to approve Resolution
22-02 authorizing a feasibility study on the amendment of the Tax Increment Financing (TIF)
District 4.
Roll Call #5:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6.
Nays:None
Absent:Council Member Dennis, 1.
Chairman declared motion carried.
22-2002
Council Member Wallace moved,seconded by Council Member Cox,to approve Resolution
22-03 in support of the State of Illinois Rebuild Downtowns and Main Streets Capital Grant for
the proposed renovation of the second story of 54 South Kellogg Street for residential use.
Roll Call #6:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6.
Nays:None
Absent:Council Member Dennis, 1.
Chairman declared motion carried.
22-2003
Council Member Smith-Esters moved,seconded by Council Member Cox,to approve Resolution
22-04 to install street lights on West Losey Street and on Whiting Avenue.
Roll Call #7:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6.
Nays:None
Absent:Council Member Dennis, 1.
Chairman declared motion carried.
BIDS, PETITIONS, AND COMMUNICATIONS
January 3, 2022 Page 2 of 5
PUBLIC COMMENT
Bill Butts addressed the Council and stated that he was born and raised in Galesburg and has
been swimming at Hawthorne Pool since 1986.He believes the City doesn’t realize what a gem
the pool is and that it’s an asset due to its size.He would encourage the City to establish a
Recreation Commission to look at the pool,as well as other needs in the community such as a
community center.
Pastor Hailey,Allen Chapel AME,wished the Council a happy new year and stated that our City
has been blessed with no major catastrophes such as fires and tornadoes that are happening in
other parts of the country.He believes that Galesburg can be great --with the letter “G”--as
long as the community works together and continues to be safe.
Pam Davidson addressed the Council and announced that the annual Martin Luther King
Community Celebration will be held on Monday,January 17th from 8-9 a.m.DeVone Eurales
will be the keynote speaker.The celebration will be held via Zoom and she will send a link to
Council Members.She hopes people will join in celebration of Dr.King ’s life as a leader and to
celebrate his life.
Sam Cohen addressed the Council and stated that he loves Galesburg and just recently moved
here.He believes that we are not investing in resources,such as the pool,and that the City
needs to dedicate funding and resources to what attracts people to our community and makes
it special. He would like to see the Council reallocate funds to fix the pool.
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Council Member Smith-Esters moved,seconded by Council Member White,to sit as the Town
Board. Approved by voice vote.
TOWN BUSINESS
22-9000
Trustee White moved,seconded by Trustee Smith-Esters,to approve the appointment of Laura
Williams to the unexpired term of the City Assessor through December 31, 2025.
Roll Call #8:
Ayes:Trustees Hix, Wallace, White, Smith-Esters, Davis, Cox, and Winick, 7.
Nays:None
Absent:Trustee Dennis, 1.
Chairman declared motion carried.
22-9001
Trustee White moved,seconded by Trustee Smith-Esters,to approve Town bills and warrants be
drawn in payment of same.
January 3, 2022 Page 3 of 5
Fund Title Amount
Town Fund $918.14
General Assistance Fund $5,081.46
IMRF Fund $1,429.20
Social Security/Medicare Fund $2,470.60
Liability Fund
Audit Fund
Total $9,899.40
Roll Call #9:
Ayes:Trustees Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6.
Nays:None
Absent:Trustee Dennis, 1.
Chairman declared motion carried.
Trustee Smith-Esters moved,seconded by Trustee Wallace,to resume as the City Council.
Approved by voice vote.
CLOSING COMMENTS
Council Member Hix read the following statement for the recent Blue Ribbon Award recipient.
The single-family residence at 1547 Florence Avenue in Galesburg has been selected to receive
the Community Blue-Ribbon Award for the month of January.The home is currently owned by
Amy Morris and is in the city’s First Ward.The Blue Ribbon Award,facilitated by the Stewardship
Team of Galesburg on Track and the city ’s Community Development Department,recognizes
exterior improvements to residential properties that reflect a positive town image.The
nomination was submitted by Gary Nelson of Galesburg and announced by First Ward Alderman
Bradley Hix at Monday ’s city council meeting.
The 1937 home was purchased by Terry and Susan Woolsey of Woolsey Home Improvements in
2013.They completely renovated the deteriorating structure.New windows,doors and siding
were installed under a rebuilt roof,a deck was constructed on the back,and a remodeled front
porch and landscaping added to the curb appeal from the street.A freshly tuckpointed
foundation provides functional and aesthetic value.
After award selection,it was learned that extensive improvements were also done on the inside
of the home.This included new electrical,plumbing,and HVAC systems.Hardwood flooring
harvested from a local farmhouse demolition and a repurposed door from the old Silas Willard
School give the property a sense of Galesburg history.
Galesburg on Track is seeking nominations from the city ’s second ward for the month of
February.Nomination forms can be completed through the city ’s website or by contacting a
Galesburg on Track member.
Council Member Wallace wished everyone a Happy New Year.He thanked the City for the
cleanup action on Day Street and for those who attended the meeting tonight.
January 3, 2022 Page 4 of 5
Council Member White thanked Ms.Davidson for announcing the MLK Celebration,of which he
is also a member.He added that the group also awards scholarships each year to both
traditional and nontraditional students.He thanked the City for the “sled libraries”at the
official sled hills at Rotary Park and Debbie Klapp Park.He noted that it gave him a sense of
pride being able to offer those for the kids in the community.He also wished everyone a happy
and prosperous new year.
Council Member Smith-Esters also wished everyone a happy new year and thanked those that
came out and spoke about the pool.She assured them that staff and Council are talking and
trying to think outside the box on the location.She also stated that she is excited about the
newly formed Youth Commission which will be starting soon.Council Member Smith-Esters
added that her New Year ’s resolution is to be kinder.
Council Member Davis also wished everyone a happy new year and reminded the community
that COVID is still running rampant in our community and to stay safe.She implored people to
wear a mask, get vaccinated or boosted and to be careful around family and friends.
Council Member Cox expressed his sympathy to the family of Harry Sandry,retired City
Plumbing Inspector. He stated that Sandry was a very kind and generous person.
Mayor Schwartzman stated that he has had three family members contract COVID over the
holidays and hasn’t been able to see his children for the last ten days.He thanked the
committee for bringing back the Blue Ribbon Award and is looking forward to recognizing the
recipients.He encouraged individuals to submit nominations,specifically for Ward 2 at this
time.
He thanked Pastor Hailey for his words and also believes that for Galesburg,“G”could stand for
Grit,Giving,Gratefulness,Glistening,Goodwill,Groove,and especially Generosity.He is looking
forward to a prosperous 2022 year.
There being no further business,Council Member Cox,seconded by Council Member White,to
adjourn the regular meeting at 6:06 p.m.
Roll Call #10:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6.
Nays:None
Absent:Council Member Dennis, 1.
Chairman declared motion carried.
Peter D. Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
January 3, 2022 Page 5 of 5
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Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
JANUARY 18, 2022
AGENDA ITEM: Motor Fuel Tax (MFT) Maintenance Resolution for the annual sealcoating for
the 2022 calendar year.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City
Engineer recommend approval of the Motor Fuel Tax Resolution for 2022 sealcoating in the
amount of $275,000.
BACKGROUND: The first step with the Illinois Department of Transportation for authorization
is a MFT Resolution. This resolution covers the motor fuel tax portion of the 2022 seal coating
contract. The total of the resolution is $275,000 for the sealcoating project. This project will be
bid out in the spring and will be brought to Council for approval, however, prior to advertising the
projects for bid, IDOT requires a MFT resolution be approved.
The City is divided into five sections and each year sealcoating is completed in a different section
so that streets are sealed on a five year rotation, as needed. The majority of the streets sealcoated
this year will be located in the northeast section of the City.
BUDGET IMPACT: There are sufficient funds budgeted for this work in the 2022 Budget from
the MFT Fund.
SUPPORTING DOCUMENTS:
1. MFT Resolution
2.Location Map
22-2004
BLR 14220 (Rev. 02/08/19)
Resolution for Maintenance
Under the Illinois Highway Code
Printed 01/11/22
Resolution Type
Original
Section Number
22-01003-51-GM
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City of
Name of Local Public Agency
Galesburg Illinois that there is hereby appropriated the sum of
Dollarsseventy five thousand and 00/100--------------------------------------------------------------() $275,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
Beginning Date
01/01/22 to
Ending Date
12/31/22
Resolution Number
two hundred
.
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that
Local Public Agency Type
City of
Name of Local Public Agency
Galesburg
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office
of the Department of Transportation.
I
Name of Clerk
Kelli Bennewitz
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Galesburg in the State of Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Governing Body Type
Council of
Name of Local Public Agency
Galesburg at a meeting held on
Date
01/18/22
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
.
Day
18th day of
Month, Year
January, 2022 .
(SEAL) Clerk Signature
APPROVED
Regional Engineer
Department of Transportation Date
N LAKE STOREY ROADMACHEN DRIVE
1572 MACHEN DRIVE/SOFTBALL FIELDSMACHEN DRIVE DOUBLE COAT PARKING AREABIKE PATH BIKE PATHWEST LAKE STOREY ROADLAKE STOREYLEGENDBLACK ROCK SEAL (SINGLE COAT)BLACK ROCK SEAL (DOUBLE COAT)S TREAD
W
ELL PLAYGROUND PARKINGLIESURE LANEPUBLIC POOLDOUBLE COATLEDFORD LANEPARKS MAINTENANCE BUILDINGBUNKER LINKS PARKINGFUEL TANKS24'STOP AT GRAVELSECTION # 22-01003-51-GMTOTALSHEETSSHEETNO.SECTION #22-01003-51-GM 3 32022 SEAL COAT PROJECTPARKS - NON MFTPARKS MAPRed Oak Lane/West Boat RampLincoln Park Playground ParkingBunker LinksLake Storey Softball Fields
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Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
JANUARY 18, 2022
AGENDA ITEM: Motor Fuel Tax (MFT) Maintenance Resolution for the 2022 Intermittent
Resurfacing project.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City
Engineer recommend approval of the Motor Fuel Tax Resolution for resurfacing in the amount of
$700,000.
BACKGROUND: The first step with the Illinois Department of Transportation for authorization
is a MFT Resolution. This resolution covers the estimated total cost of the project. This project
will go out for bid this Spring and will be brought to the Council for approval at that time.
However, prior to advertising the projects for bid, IDOT requires a MFT Resolution be approved.
The following locations are proposed for resurfacing and repairs: Oriole Dr. from Farnham St. to
Bluebird Dr., Dayton Dr. from Dayton St. to the dead end, Hackberry Circle, Baird Ave. from
Ohio St. to Farnham St., Lakeside Ct., Seminary St. from Main St. to North St., Water St. from
Seminary St. to Kellogg St., and Carol Dr. from Daniel Dr. to Lillie Ln. Typical work will include
removal and replacement of the existing areas of deteriorated asphalt surface, repairs to curb and
drainage inlets, and replacement of sidewalk curb ramps where necessary.
BUDGET IMPACT: There are sufficient funds budgeted for this work in the 2022 Budget from
the MFT Fund.
SUPPORTING DOCUMENTS:
1. MFT Resolution
22-2005
BLR 14220 (Rev. 02/08/19)
Resolution for Maintenance
Under the Illinois Highway Code
Printed 01/11/22
Resolution Type
Original
Section Number
22-01003-53-GM
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City of
Name of Local Public Agency
Galesburg Illinois that there is hereby appropriated the sum of
Dollarsthousand and 00/100-------------------------------------------------------------------------------() $700,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
Beginning Date
01/01/22 to
Ending Date
12/31/22
Resolution Number
seven hundred
.
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that
Local Public Agency Type
City of
Name of Local Public Agency
Galesburg
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office
of the Department of Transportation.
I
Name of Clerk
Kelli Bennewitz
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Galesburg in the State of Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Governing Body Type
Council of
Name of Local Public Agency
Galesburg at a meeting held on
Date
01/18/22
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
.
Day
18th day of
Month, Year
January, 2022 .
(SEAL) Clerk Signature
APPROVED
Regional Engineer
Department of Transportation Date
____________________________________________________________________________________________
Prepared by Gugs Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
JANUARY 18, 2022
AGENDA ITEM: Property Tax Assessment Freeze Program for Historic, owner-occupied,
residences.
SUMMARY RECOMMENDATION: The City Manager and Director of Community
Development recommend the City Council remain in the program, as it could help to rehabilitate
certified historic residences.
BACKGROUND: The Illinois State Statutes provide for a Property Tax Assessment Freeze
Program. This program freezes the assessed valuation of an owner occupied historic residence when
substantial rehabilitation is performed. The assessed valuation is frozen for a period of eight years at
the level when the rehabilitation was begun. The valuation is then brought back to market level over
a period of four years. The Statute does allow for taxing bodies to opt out of the program within the
first 30 days of each calendar year. This is being presented to the City Council for their
consideration.
The City has remained in this program since 1989 and, during that time, one property used the
program in 1999. The City and County Assessor’s offices have indicated the State has not notified
them of any property owners who utilized this program during 2021.
BUDGET IMPACT: It is anticipated that only one or two residences would be involved. No
impact upon the budget is expected if the City remains in the program.
SUPPORTING DOCUMENTS:
1.Property Tax Assessment Freeze Program for Historic Structures flyer
22-4000
Property Tax Assessment Freeze
What is it?
Benefits
Provisions
How to apply
Important points
The Property Tax Assessment Freeze Program freezes the assessed value of a historic, owner-occupied,
principal residence for eight years when the owner undertakes a substantial, approved rehabilitation. The
assessed value is brought back to market level over a period of four years. The Program, administered by the
Illinois State Historic Preservation Office (IL SHPO), is free to Illinois homeowners.
The Program benefits both the owner-occupant and the community by: u encouraging the preservation of
historic buildings through promotion, recognition, designation, and reuse; u increasing the value of the
rehabilitated property; u returning underutilized structures to the tax rolls; u revitalizing and stabilizing
neighborhoods and often increasing the amount of available housing within a community; and u sustainably
reusing the built environment.
To qualify for the Program, a property must: u be a certified historic structure, either by listing on the
National Register of Historic Places individually or in a district, or by local landmark designation in a
community with an approved historic-preservation ordinance; u be a single-family, owner-occupied, principal
residence; or a condominium building; or a cooperative building; or a residential building with up to six units
as long as the building owner resides in a unit; u undergo a rehabilitation whose budget exceeds 25% of the
property’s assessor’s fair market value within a 24-month period; and u undergo a rehabilitation that meets
the Secretary of the Interior’s “Standards for Rehabilitation.”
Step 1: Determine if you qualify u Contact the IL SHPO or your local landmark commission to ask if your
property qualifies as a certified historic structure. u Determine the assessor’s fair market value (or fair cash
value) of your property by contacting your assessor or referring to your current property-tax bill. u Decide
whether the work (interior and exterior) will cost more than 25% of the assessor’s fair market value.
u Contact the IL SHPO to discuss whether your work (interior and exterior) can meet the “Standards.” Step 2:
Get your planned work approved u Consult IL SHPO’s website for a more thorough explanation of the
program, its application and instructions. u Prior to construction, if possible, fill out and mail in Parts 1 and 2
of the application with the rehabilitation plans and pre-construction photographs. u The IL SHPO will
determine if the interior and exterior work complies with the “Standards.” The IL SHPO’s review may differ
from that of your local commission. Once your Part 2 is approved by the IL SHPO, proceed with the
rehabilitation. Step 3: Get your finished work approved u When the project is finished, fill out and submit the
Part 3 with photographs showing the completed work, a spreadsheet of expenses, and copies of receipts.
u If the IL SHPO determines the project meets all the requirements, it will mail you and the assessor a
Certificate of Rehabilitation.
It is strongly recommended that you contact the IL SHPO early in the design process and submit Parts 1 and
2 prior to beginning any work. u If the scope of work changes during construction, consult the IL SHPO to
ensure the work continues to meet the “Standards.” u Applications must be submitted within two years of a
project’s completion. u Any work done to the property during the freeze period must meet the “Standards.”
Contact the IL SHPO for their approval prior to commencing. u If the property is sold within the twelve-year
freeze period or if its use changes from that of a single-family, owner-occupied, principal residence, the freeze
will be cancelled for the remainder of the freeze period. u An owner may receive approval on Parts 1 and 2
and complete the rehabilitation, then sell the property to a new owner-occupant who signs and submits the
Part 3 and takes the freeze. u Condominiums and cooperatives should contact the IL SHPO to discuss how
the Program may work best for their buildings.
IL SHPO—Tax Incentives Coordinator
Illinois Department of Natural Resources
One Old State Capitol Plaza
Springfield, Illinois 62701
(217) 524-0276
http://www2.illinois.gov/ihpa/Preserve/Pages/taxfreeze.aspx
Questions?
Produced by authority of the State of Illinois
This file is available for download at
http://www2.illinois.gov/ihpa/Preserve/Documents/summary-taxfreeze.pdf
___________________________________________________________________________________________
Prepared by GUGS Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
JANUARY 18, 2022
AGENDA ITEM: Approve updated zoning map.
SUMMARY RECOMMENDATION: The City Manager and Director of Community
Development recommend the City Council approve the updated zoning map.
BACKGROUND: Per State law the City Council shall approve an updated zoning map prior to
March 31st of each year. All of the zoning related changes approved by the City Council during
2021 have been made to the zoning map. A copy of the revised map is attached for your
approval.
Approved changes made during the 2021 calendar year (January 1, 2021 thru December 31,
2021) are as follows:
Zoning amendments:
•99-10-428-020 and 99-10-461-015, 387 E Grove St and vacant lot to the south. Council
approved 10/18/21 to amend from Institutional (I) to Neighborhood Business (B1).
•Part of 99-16-227-019, 898 W Main St. Council approved 11/15/21 to amend from
Institutional (I) to General Business (B2).
Annexations:
•10-19-451-009, 670 US Hwy 150 E for Donald Johnson. Council approved ordinance 21-
3634 on April 5, 2021, documents officially recorded April 9, 2021. Property zoned B2.
Subdivisions:
•Minor Plat of the Seminary Square Commercial Resubdivision No 3, located at 2616
Veterans Dr PINs 95-35-353-006. It created a 2 lot subdivision (one for the existing bank
and one vacant lot for future redevelopment). Council approved 9/7/21, recorded 11/4/21
as document #1075670.
BUDGET IMPACT: There is no anticipated budget impact.
SUPPORTING DOCUMENTS:
1. 2022 Zoning Map
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DATE OF REVISION REVISED BY
CITY ENGINEERING
DIVISIONJanuary 3, 2022 January 18, 2022
DATE APPROVED
BY CITY COUNCIL
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by MB Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
JANUARY 18, 2022
AGENDA ITEM: Consultant Engineering Services for material testing for Asphalt and
Concrete for Calendar Year 2022.
SUMMARY RECOMMENDATION: Bruner Cooper & Zuck Inc. and Geotechnics for
Construction Materials Testing Program for 2022.
BACKGROUND: Material testing and inspection of concrete plants and asphalt plants are a
required aspect of the inspection of public works projects. While City forces do some of the
testing, the City does not have the required testing equipment or training to perform the tasks
listed below. The exact amount of work that will be completed by consultants depends on the
actual progress of contractors and the scope of the work being done. The consultants’ proposals
are in unit costs to allow a means for comparison on the most frequently required tests. Quotes
this year were received from Geotechnics and Bruner Cooper & Zuck. All quotes were very
close in pricing with most fees at the same cost as the 2021 construction season. In previous
years, the testing companies have not always had personnel available when they are needed.
Since the cost of all firms is approximately the same factoring in location, it is recommended to
award this work to all firms and use whichever firm is available to perform the testing on the
various projects when needed and the lowest cost firm available will be used.
BUDGET IMPACT: The City Gas Tax 2022 budget includes funds up to $20,000.00 for this
work (Fund 014-51000).
SUPPORTING DOCUMENTS:
Proposals from Geotechnics and Bruner Cooper & Zuck
CONSTRUCTION MATERIALS
TESTING PRICES
Equipment and Materials Unit
Geotechnics
Galesburg,
BCZ
Galesburg
Asphalt Plant Inspection & Proportioning (1 or 2
times/year avg.) Day N/A N/A
Portland Cement Concrete Batch Plant Inspection
& Proportioning (15 to 20 times/year avg.) Day $275 $300
Unconfined compression tests of standard cylinders
(125+ avg.) Each $11.00 $12.00
Field Density Testing at the project site of in-situ
soils structural fill and asphalt materials including
processed reports of results. (5 - 10 times/yr. avg.)
Half
Day $280 $320
Standard Proctor tests for soil (5-10 times/yr. avg.) Each $160 $170
22-4002
December 23, 2021
Mr. Wayne Carl
City of Galesburg
55 W. Tompkins Street
Galesburg, Illinois 61401
RE: Inspection and Testing - Miscellaneous Projects – 2022
City of Galesburg
Dear Mr. Carl:
Geotechnics appreciates the opportunity to provide you with this proposal to perform
construction materials testing services for the 2022 construction season. Please see the
attached page for services and pricing. We respectfully decline to provide a proposal for asphalt
plant inspection and proportioning.
I would be happy to discuss this proposal and provide additional information upon request. As
always, if you have any questions please do not hesitate to contact us.
Respectfully submitted,
GEOTECHNICS
Mark C. Lee, P.E.
Branch Manager
Enclosure: Fee Schedule
Hourly Rates
General Terms and Conditions (2 pages)
2022 PROPOSED SERVICES AND FEE SCHEDULE
We are able to provide the following material testing services as well as many others not
specifically noted herein:
1. Unconfined compression tests of standard 6”x12” or 4”x8” concrete cylinders at our
Galesburg lab (molded by Klingner or others). $11.00/each
2. Concrete cylinders held at our Galesburg lab, but not compression tested. $10.00/each
3. Concrete cylinder molds. $2.00/each
4. Cast-in-Place Concrete Testing: slump, air content, and temperature, as well as casting
test cylinders for subsequent compressive strength testing. We will transport cylinders to
our laboratory for moist-curing and compressive strength testing which will be performed
at the required test interval. Hourly Rates
5. Portland Cement Concrete Batch Plant inspection and proportioning. $275.00/each
6. Percent density tests of cored bituminous concrete samples and preparation of IDOT
Bituminous Core reports. $50.00/each
7. Standard Proctor tests including sample preparation. $160.00/each
8. Grout Prisms (ASTM C109). $35.00/each
9. Field Density Testing (1/2 Day) $280/ (Half Day)
SCHEDULE OF HOURLY RATES (GEOTECHNICAL)
EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2022
Charges for professional services for projects which are not based upon a percentage of construction cost,
cost plus fixed fee, lump sum fee, or payroll cost, shall be based upon the following per diem rates plus
reimbursable expenses:
PROFESSIONAL SERVICES
Classification Rate Per Hour
C1-C4: Clerical ................................................................................................................ $66.00
T-1 Technician I ......................................................................................................... $53.00
T-2 Technician II ........................................................................................................ $65.00
T-3 Technician III ....................................................................................................... $74.00
T-4 Technician IV ...................................................................................................... $88.00
T-5 Technician V ....................................................................................................... $111.00
T-6 Technical Supervisor ........................................................................................... $120.00
A-1 Administrative Aide ............................................................................................. $52.00
A-2 Administrative Assistant ...................................................................................... $62.00
A-3 Administrative Manager ...................................................................................... $80.00
A-4 General Manager ................................................................................................ $92.00
P-1 Assistant Engineer/Architect/Surveyor/Planner .................................................. $81.00
P-2 Intern Engineer/Architect/Surveyor/Planner........................................................ $97.00
P-3 Engineer/Architect/Surveyor/Planner .................................................................. $105.00
P-4 Project Engineer/Architect/Surveyor/Planner ..................................................... $115.00
P-5 Senior Engineer/Architect/Surveyor/Planner ...................................................... $129.00
P-6 Proj./Dept./Branch Manager, Chief Eng./Architect/Surveyor/Planner ................ $170.00
P-7 Director of Engineering/Architecture/Surveying/Planning ................................... $188.00
P-8 Principal, Partner, Manager of Engineering/Architecture/Surveying/Planning ... $195.00
Court testimony by principal or other registered professional will be charged at the rate of $2,000.00 per
day plus reimbursable expenses.
REIMBURSABLE EXPENSES (partial listing)
Mileage (may adjust due to fuel fluctuations) ................................................................. $ 0.56 per Mile
Reproduction (i.e. Prints, Copies, Plans, etc) ................................................................. At Cost + 15%
Computer Aided Design/Drafting .................................................................................... $ 15.00 per Hour
Global Positioning & Robotic Survey Equipment ............................................................ $ 29.00 per Hour
3D Scanner ..................................................................................................................... $200.00 per Hour
Long Distance & Cell Calls, Subsistence & Lodging ...................................................... At Cost
Special Consultants ........................................................................................................ At Cost + 15%
Non-reusable Supplies .................................................................................................... At Cost + 15%
LABOR RATE effective 07-01-21
Geotechnical
General Terms & Conditions Page 1 of 2
Revised 02/03/2014
GENERAL TERMS AND CONDITIONS
DEFINITIONS: The term Client shall be herein interpreted as the person, corporation, or public entity to which this contract is made. The term E/A/S is
any division of Klingner & Associates, P.C. providing the professional Engineering, Architectural, or Surveying services.
SCOPE OF SERVICES: Services are limited to those specifically listed; they do not include others not set forth or not listed which are expressly
excluded from the scope of the E/A/S's services unless separately provided in writing, including but not limited to special inspections and structural tests
as defined in Sections 1701 through 1715 of the International Building Code (IBC). The E/A/S assumes no responsibility to perform or provide any
services not specifically listed.
STANDARD OF PRACTICE: Services performed by the E/A/S under this agreement will be conducted in a manner consistent with that level of care
and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation,
expressed or implied, and no warranty or guarantee is included or intended in this agreement, or in any report, opinion, document or o therwise.
FIDUCIARY RESPONSIBILITY: The Client confirms that neither the E/A/S nor any of the E/A/S’s subconsultants or subcontractors has offered any
fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by the E/A/S or and of the E/A/S’s subconsultants or
subcontractors as a consequence or the E/A/S’s entering into this Agreement with the Client.
CHANGED CONDITIONS: This Agreement is based on conditions actually known by or disclosed to the E/A/S. If other conditions not originally known
or disclosed become known or disclosed, the E/A/S may require a renegotiation of appropriate portions of this Agreement (e.g., compensation or scope
of service).
INFORMATION PROVIDED BY OTHERS: The Client shall furnish and grant permission to use, at the Client's expense, all information, requirements,
reports, data, surveys and instructions as defined in the Scope of Services of this Agreement. The E/A/S may use such information, requirements,
reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof without independent
verifications or investigation.
UNAUTHORIZED CHANGES: In the event the Client, the Client's contractors or subcontractors, or anyone for whom the Client is legally liable makes or
permits to be made any changes to any reports, plans, specifications or other construction documents prepared by the E/A/S without obtaining the
E/A/S's prior written consent, the Client shall assume full responsibility for the results or consequences of such changes. Therefore the Client waives any
claim against the E/A/S and releases the E/A/S from any liability arising directly or indirectly from such unapproved changes whether or not known by the
E/A/S.
CHANGE ORDERS: The Client agrees not to make any claim directly or indirectly against the E/A/S on the basis of professional negligence, breach of
contract, or otherwise with respect to the costs of approved Covered Change Orders unless the costs of such approved Covered Change Orders exceed
fifteen percent (15%) of Construction Cost, and then only for an amount in excess of such percentage. For purposes of this paragraph, the cost of Covered
Change Orders will not include any costs that Client would have incurred if the Covered Change Order work had been included originally without any
imprecision, incompleteness, error, omission, ambiguity, or inconsistency in the Contract Documents and without any other error or omission of the E/A/S
related thereto.
BETTERMENT: If, due to the E/A/S's negligence, a required item or component of the Project is omitted from the E/A/S's construction documents, the
E/A/S shall not be responsible for paying the cost required to add such item or component to the extent that such item or component would have been
required and included in the original construction documents. In no event will the E/A/S be responsible for any cost or expense that provides betterment
or upgrades or enhances the value of the Project.
COMPENSATION METHODS: The “Lump Sum” method includes compensation for the E/A/S’s services and services of outside the E/A/S’s, if any.
Appropriate amounts will be incorporated in the Lump Sum to account for labor, overhead, profit and may or may not include Reimbursable Expenses.
The “Standard Hourly Rate” method is an amount equal to the cumulative hours charged per each classification of employee, times a current Standard
Hourly Rate (revised annually on July 1st) for each applicable billing classification for all services performed on a Specific Project , plus Reimbursable
Expenses and outside the E/A/S charges, if any. The “Payroll Cost Times Multiplier” method is an amount equal to the cumulative hours charged per
each classification of employee, times a specified multiplier of the employee’s payroll cost. The “Payroll Cost” is defined as the salary and wage of an
employee plus the cost of customary and statutory benefits including, but not necessarily limited to, social security contributions, unemployment, health,
sick leave, vacation, workers' compensation, incentive and holiday pay applicable thereto. "Reimbursable Expenses" means the actual expenses
incurred directly or indirectly in connection with the work including but not limited to the following: transportation and subsistence, telephone and media
expenses, reproduction or printing, computer time, and outside the E/A/Ss.
PAYMENT: The E/A/S may bill for its services and expenses monthly, based on the proportion of the actual work completed at the time of billing.
Payment of bills is due within fifteen (15) calendar days from the date billed. If not paid within 30 calendar days, the Client agrees to additionally pay
interest at the rate of one percent (1%) per month on the unpaid balance, or the maximum rate of interest permitted by law, whichever is less. In
addition, the Client agrees to pay attorney fees, cost and collection expenses if incurred by the E/A/S to obtain payment. Any claim for payment will be
brought in Adams County, Illinois.
RISK ALLOCATION: The E/A/S’s liability to the Client for injury or damage to persons or property arising out of work performed for the Client and for
which liability may be found to rest upon the E/A/S, other than for professional errors, omissions or negligence will be limited to the E/A/S’s general
liability insurance coverage of $1,000,000.00.
LIMITATION OF LIABILITY: For any damage on account of professional errors, omissions or negligence will be limited to $100,000.00 or the
fee, whichever is less. In no event shall the E/A/S be liable for incidental or consequential damages. This provision is separable from the
remainder of this agreement to the extent inconsistent with law.
CONSTRUCTION CONTINGENCY: Client recognizes and expects that certain Change Orders may be required to be issued as the result in whole or part of
imprecision, incompleteness, errors, omissions, ambiguities, or inconsistencies in the Drawings, Specifications, and other design documentation furnished by
the E/A/S or in the other professional services performed or furnished by the E/A/S under this Agreement (“Covered Change Orders”). Accordingly, Client
agrees to budget a minimum of five percent (5%) of the total client’s construction contractor’s bid amount(s) for contingencies.
DEFECTS IN SERVICE: The Client shall immediately report to the E/A/S any defects or suspected defects in the E/A/S's services of which the Client
becomes or should have become aware and allow the E/A/S to take measures to minimize the consequences of such a defect. Failure by the Client to
notify the E/A/S shall relieve the E/A/S of the costs of remedying the defects claimed above the sum such remedy would have cost had prompt
notification been given when such defects were or should have been first discovered.
ILLINOIS REVISED STATUTES COMPLIANCE: The Consultant and he/she and his/her principals have not been barred from signing this Agreement
as a result of a violation of Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes).
General Terms & Conditions Page 2 of 2
Revised 02/03/2014
TIME OF COMPLETION: The E/A/S will use its best efforts to complete the work by the date indicated in the schedule, but the E/A/S shall incur no
liability due to any delay for any reason and the Client’s obligation to pay fees and expenses shall not be affected by any delay. In addition, if any delay
increases the cost or time required by the E/A/S to perform its services in an orderly, professional and efficient manner, the E/A/S shall be entitled to a
reasonable and equitable adjustment in schedule and/or compensation.
OWNERSHIP OF DRAWINGS AND ELECTRONIC INFORMATION: Drawings, tracings, plats, specifications, CADD files, electronic information, and
other products produced by the E/A/S may be used in connection with the Client’s presently proposed project, but shall otherwise be the E/A/S’s
property and their use for any other project is not authorized. The Client agrees, to the fullest extent permitted by law, to hold harmless and indemnify
the E/A/S from and against all claims, liabilities, losses, damages, and costs, including but not limited to attorney’s fees, arising out of or in any way
connected with modification, translation, misinterpretation, misuse, or reuse by the Client or others of the machine readable informatio n and data or
other electronic data which may be provided by the E/A/S under this Agreement. Contract Documents include both the sealed drawings and the
electronic files. If there is a conflict between the two, the sealed drawings will govern.
ACCEPTANCE PERIOD: CADD files shall have an acceptance period of 90 days. During this time, the Client can examine the electronic files and verify
their correctness. The E/A/S will remedy any errors discovered in the files during this period. Once the acceptance period ends, the Client has accepted
the files and takes responsibility for their ongoing maintenance.
OPINIONS OF PROBABLE COST: In providing opinions of probable cost, the Client understands that the E/A/S has no control over contractor’s costs
or the price of contractor’s labor, equipment or materials, or over the Contractor’s method of pricing, and that the opinions of probable cost provided
herein are to be made on the basis of the E/A/S’s qualifications and experience. The E/A/S makes no warranty, expressed or implied, as to the accuracy
of such opinions as compared to bid or actual costs.
HAZARDOUS ENVIRONMENTAL CONDITIONS: Unless expressly stated in writing, the E/A/S does not provide assessments of the existence or
presence of any hazardous or other environmental conditions or environmental contaminants or materials (“Hazardous Environmental Conditions”).
Client shall inform the E/A/S of any and all known Hazardous Environmental Conditions before services are provided involving or affecting them. If
unknown Hazardous Environmental Conditions are encountered, the E/A/S will notify the Client and, as appropriate, government officials of them. The
E/A/S may without liability or reduction or delay of compensation due suspend services on the affected portion of the project until Client takes
appropriate action to abate, remediate, or remove the Hazardous Environmental Condition. The E/A/S shall not be considered an “arranger”, “operator”,
“generator”, “transporter,” “owner,” or “responsible party” of or with respect to contaminants, materials, or substances: assumes no liability for correction
of any Hazardous Environmental Condition; and shall be entitled to payment or reimbursement of expenses, costs, or damages occasioned by
undisclosed Hazardous Environmental Conditions.
CONSTRUCTION SERVICES: Should the Client provide construction observation or review with either the Client’s representatives or a third party, the
E/A/S’s services under this Agreement will be considered to be completed upon completion and submittal of the Final Design or the services outlined in
the Scope of Work. It is understood and agreed that if the E/A/S’s Services under this Agreement do not include project observation, or review of the
Contractor’s performance, or other construction services, and that such services will be provided by the Client, then the Client assumes all responsibility
for interpretation of the Contract Documents and for construction observation or review and waives any claims against the E/A/S that may be in any way
connected thereto.
AUTHORITY AND RESPONSIBILITY: The E/A/S (1) does not guarantee the actual bids the Client will receive or the work of any Contractor or
Subcontractor, (2) has no authority to stop work by any Contractor or Subcontractor, (3) has no supervision or control as to the work or persons doing
the work, (4) does not have charge of the work, (5) is not responsible for safety in, on, or about the job site, and (6) does not have any control of the
safety or adequacy of any equipment, building component, scaffolding, supports, forms or other work aids. The E/A/S neither guarantees the
performance of any Contractor nor assumes responsibility for any Contractor’s failure to finish and perform its work in accordance with the Contract
Documents.
TERMINATION: This agreement may be terminated by either party on written notice. If terminated by either party (with or without cause), the Client
agrees to pay for all services and reimburse all expenses performed or incurred to and including the date written notice of termination is received by
either party.
DISPUTE RESOLUTION: Any claims or disputes made during design, construction or post-construction between the Client and the E/A/S shall be
submitted to non-binding mediation. The Client and the E/A/S agree to include a similar mediation agreement with all Contractors, Subcontractors, Sub
consultants, Suppliers and Fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties.
BINDING EFFECT: This is the entire agreement. It may not be amended except in writing. It shall be binding on both the Client and the E/A/S and their
legal representatives, executors, administrators, successors and assigns.
INDEMNIFICATION: The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the E/A/S, his or her officers, directors,
employees, agents and sub consultants from and against said damages, liabilities or costs, including reasonable attorneys’ fees and defense costs,
arising out of or in any way connected with the E/A/S’s providing emergency services under this Agreement, excepting only those damages, liabilities or
costs arising directly from the sole negligence or willful misconduct of the E/A/S.
FAST TRACK/DESIGN-BUILD AND CONSTRUCTION: In consideration of the benefits to the Client of employing the “fast track” process (in which
some of the E/A/S’s design services overlap the construction work and/or are out of sequence with the traditional project performance or delivery
method), and in recognition of the inherent risks of fast tracking to the E/A/S which Client accepts, the Client waives all claims against the E/A/S for
design changes and modification of portions of the services already constructed due to the Client's decision to employ the fast track process. The Client
further agrees to compensate the E/A/S for all Additional Services required to modify, correct, or adjust the Construction Documents and coordinate
them in order to meet the Client's Project requirements because of the Client's knowing decision to construct the Project in a fast track manner.
RIGHT OF ENTRY: Client shall provide for E/A/S’s right to enter property owned by Client and/or others in order for E/A/S to fulfill the scope of service
for this Project. Client understands that use of exploration equipment may unavoidably cause damage, the correction of which is not the responsibility of
E/A/S.
BURIED UTILITIES: Client shall be responsible for designating the location of all utility lines and subterranean structures within the property lines of the
Project. Client agrees to waive any claim against the E/A/S and to defend, indemnify and hold harmless for any claim or liability for injury or loss arising
from the E/A/S or other persons encountering utilities or other manmade objects that were not called to the E/A/S’s attention or which were not properly
located on the plans furnished to the E/A/S. Client further agrees to compensate the E/A/S for any time or expenses incurred by the E/A/S in defense of
any such claim, in accordance with the E/A/S’s standard hourly per diem fee schedule and expense reimbursement policy.
User:
Printed:01/11/2022 - 1:23PM
tmiller
Transactions by Account
Batch:00158.01.2022
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10407-00 Amanda Jennings Cell Phone Allow - AJennings 18.0012/31/2021
001-0000-10407-00 Stratus Networks, Inc 01/22 Service 462.1601/11/2022
001-0000-10801-00 Advance Auto Parts Hydraulic Filter 17.4812/31/2021
001-0000-10801-00 Advance Auto Parts Bulbs 4.4012/31/2021
001-0000-10801-00 Advance Auto Parts Marker light 9.8012/31/2021
001-0000-10801-00 Advance Auto Parts Oil filters 12.5601/11/2022
001-0000-10801-00 Brozene Hydraulic Service Controllers, solenoids 1,070.0201/11/2022
001-0000-10801-00 Nichols Diesel Service, Inc.Fuel filters, strainer kits 492.3101/11/2022
001-0000-10802-00 Herr Petroleum Corp 7,002 Gal Reg N/L Eth 17,276.93 000009180812/31/2021
001-0000-20102-00 Stratus Networks, Inc 01/22 Service 1,311.7801/11/2022
20,675.44Subtotal for Divison: 0000
001-0105-54000-00 Bradley Hix Cell Phone Allowance 36.0012/31/2021
36.00Subtotal for Divison: 0105
001-0110-54000-00 Todd Thompson Cell Phone Allowance 36.0012/31/2021
001-0110-61000-00 Office Specialists, Inc.Misc supplies 23.2612/31/2021
001-0110-61000-00 Office Specialists, Inc.Paper 38.8312/31/2021
98.09Subtotal for Divison: 0110
001-0115-51000-00 SpringbrookSoftware LLC 12/21 Civic Pay Transaction Fee 25.5012/31/2021
001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 36.0012/31/2021
001-0115-61000-00 Office Specialists, Inc.Paper, tape, binders 113.4212/31/2021
001-0115-61000-00 Office Specialists, Inc.Folders 6.5212/31/2021
001-0115-61000-00 Lautzenhiser's Stationery Inc Minute book and paper 390.9012/31/2021
572.34Subtotal for Divison: 0115
001-0145-54000-00 Bradley Nolden Cell Phone Allowance 36.0012/31/2021
36.00Subtotal for Divison: 0145
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 1
22-8001
Account Number Vendor AmountDescription PO No Date
001-0160-59516-00 Jeffrey R Cervantez 12/21 AV Services for City Meetings 240.0012/31/2021
240.00Subtotal for Divison: 0160
001-0205-51000-00 SpringbrookSoftware LLC 12/21 Civic Pay Transaction Fee 68.7512/31/2021
001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0012/31/2021
001-0205-54000-00 Gloria Osborn Cell Phone Allowance 36.0012/31/2021
134.75Subtotal for Divison: 0205
001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 36.0012/31/2021
001-0207-54000-00 Orlando Lucero Cell Phone Allowance 36.0012/31/2021
001-0207-54000-00 Lewis Doney II Cell Phone Allowance 36.0012/31/2021
001-0207-55800-00 Hewlett Packard Enterprise Company Jan 1 2022 to Dec 31 2022 Annual HP Hardware support renewal 5,670.00 000009206401/11/2022
001-0207-55800-00 Granicus Annual Granicus renewal (1-1-2022 to 12-31-2022) 19,281.36 000009206501/11/2022
001-0207-61700-00 Galesburg Electric, Inc.Supplies for fiber install at Traffic shop 144.6712/31/2021
25,204.03Subtotal for Divison: 0207
001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 36.0012/31/2021
001-0305-61000-00 Office Specialists, Inc.Desk pad 3.1612/31/2021
001-0305-61000-00 Office Specialists, Inc.Clipboard, cleaner, paper 10.0712/31/2021
001-0305-61000-00 Office Specialists, Inc.Clipboard, calendar, cleaner, paper 11.5712/31/2021
60.80Subtotal for Divison: 0305
001-0306-51000-00 SpringbrookSoftware LLC 12/21 Civic Pay Transaction Fee 2.7512/31/2021
001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0012/31/2021
001-0306-54000-00 Eric Heiden Cell Allowance 30.0012/31/2021
001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0012/31/2021
001-0306-54000-00 Judy Guenseth Cell Phone Allowance 30.0012/31/2021
001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Remove yard waste - 571 E South St 187.5012/31/2021
001-0306-55400-00 Kendall Zimmerman Remove yard waste - 683 Day St 150.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Call out fee - 459 N Cedar St 30.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Call out fee - 1155 Jefferson 30.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Call out fee - 469 Clark St 30.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Pick up tarp on porch - 236 N Kellogg 30.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 383 Jefferson 161.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 475 N Cedar St 271.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Call out fee - 669 N Cedar St 30.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Call out fee - 1150 W Carl Sandburg Dr 30.0012/31/2021
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 1025 N Prairie St 566.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Couch removal - 1023 Frank St 48.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 764 N Farnham 136.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Remove yard waste - 2069 Windish 175.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Call out fee - 468 E Grove St 30.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris, tire disposal - 564 N Pearl 171.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 643 Day St 1,751.2012/31/2021
001-0306-55400-00 Kendall Zimmerman Special pick up TV - 816 S Pearl 30.0012/31/2021
001-0306-55400-00 Kendall Zimmerman Remove mattress, broken furniture - 816 S Pearl 78.0012/31/2021
4,087.45Subtotal for Divison: 0306
001-0410-51000-00 SpringbrookSoftware LLC 12/21 Civic Pay Transaction Fee 2.7512/31/2021
001-0410-54000-00 Wayne Carl Cell Phone Allowance 30.0012/31/2021
001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0012/31/2021
001-0410-54000-00 Malinda Davis Cell Phone Allowance 30.0012/31/2021
001-0410-54000-00 Brayden Bledsoe Cell Phone Allowance 30.0012/31/2021
001-0410-54000-00 Jamie West Cell Phone Allowance 30.0012/31/2021
001-0410-61000-00 Office Specialists, Inc.Toner 234.0901/11/2022
386.84Subtotal for Divison: 0410
001-0445-52000-00 Ameren Illinois 12/21 Electric 2825366738 283.4412/31/2021
001-0445-52000-00 Ameren Illinois 12/21 Electric 5490599693 60.6212/31/2021
001-0445-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #152 40.0012/31/2021
001-0445-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #157 41.0012/31/2021
001-0445-55500-00 Liberty Tire Services LLC Tire recycling 930.0512/31/2021
001-0445-55700-00 Royal Cleaning Services 01/22 Janitorial Services 266.0001/11/2022
001-0445-55700-00 Four Seasons Pest Control 12/21 Monthly service 15.0012/31/2021
001-0445-55700-00 Four Seasons Pest Control 11/21 Monthly service 15.0012/31/2021
001-0445-55700-00 Four Seasons Pest Control 10/21 Monthly service 15.0012/31/2021
001-0445-57500-00 Aramark Uniform Serv. Inc.01/22 Service 50.2301/11/2022
001-0445-57500-00 Aramark Uniform Serv. Inc.12/21 Service 50.2312/31/2021
001-0445-62500-00 Pomp's Tire - Galesburg Balancing beads #152 40.0012/31/2021
001-0445-62500-00 Pomp's Tire - Galesburg Tires #152 482.3612/31/2021
001-0445-62500-00 Pomp's Tire - Galesburg Tires #157 835.0012/31/2021
001-0445-62500-00 Advance Auto Parts Brake pads #150 40.9412/31/2021
001-0445-62500-00 Advance Auto Parts Credit - Return wrong part - Brake pads #166 -40.9412/31/2021
001-0445-63000-00 Herr Petroleum Corp 55 Gal Naphtha solvent bulk plant, barrel 509.0012/31/2021
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 3
Account Number Vendor AmountDescription PO No Date
001-0445-63000-00 Advance Auto Parts Credit - Error in billing -26.0912/31/2021
001-0445-63000-00 Advance Auto Parts Cleaner 19.2912/31/2021
001-0445-66500-00 Automotive Equipment Sales & Service Locking pins 96.8601/11/2022
3,722.99Subtotal for Divison: 0445
001-0450-52000-00 Ameren Illinois 12/21 Electric 3844905610 27.3312/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 8042901932 195.6512/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 3613000016 69.5312/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 6587801458 118.2912/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 9824607537 41.3312/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 2749025458 32.3912/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 5701413777 518.6812/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 1819317616 90.7512/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 2754010008 28.3912/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 2447135009 92.7312/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 1849136006 103.1112/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 0312325454 68.3212/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 4984030416 69.8012/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 1631820330 48.5612/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 1013037777 23.0112/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 7470035533 68.0412/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 5589228815 43.1912/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 3461020007 114.7812/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 9924322254 476.1212/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 1003220178 152.8512/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 4414444021 343.5612/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 0518287372 38.0012/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 3920746577 54.2412/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 4212263214 66.5612/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 8714586251 71.1812/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 3489895536 36.3312/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 7485196171 50.1312/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 6310567538 89.4512/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 6623352490 40.6312/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 2541883539 24.5612/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 0630746094 23.0112/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 8559874091 141.3012/31/2021
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0450-52000-00 Ameren Illinois 12/21 Electric 2216581132 43.3812/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 6289167057 76.2512/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 9249296178 9.5612/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 2712048002 54.6512/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 8988676653 104.0012/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 2348061454 68.3212/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 3603078041 59.7412/31/2021
001-0450-52000-00 Ameren Illinois 12/21 Electric 5480026893 55.9112/31/2021
001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0012/31/2021
001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0012/31/2021
001-0450-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #142 40.0012/31/2021
001-0450-55700-00 Four Seasons Pest Control 11/21 Monthly service 40.0012/31/2021
001-0450-62500-00 Advance Auto Parts Batteries #135 178.2112/31/2021
001-0450-62500-00 Advance Auto Parts Mud flap #114 20.7012/31/2021
001-0450-62500-00 Advance Auto Parts Fuel filter #135 14.6712/31/2021
001-0450-62500-00 Advance Auto Parts Masking tape #135 9.0812/31/2021
001-0450-62500-00 Advance Auto Parts Oil filter #115 32.8912/31/2021
001-0450-62500-00 Advance Auto Parts Sand paper #135 3.8912/31/2021
001-0450-62500-00 Centre State International Trucks, Inc Oil pan kit #115 789.7112/31/2021
001-0450-62500-00 Ford of Galesburg Canister #101 176.0812/31/2021
001-0450-62500-00 Brozene Hydraulic Service Cylinder #101 525.9001/11/2022
001-0450-62500-00 Galesburg Welding, Inc Flat Steel #135 21.8512/31/2021
001-0450-62500-00 Cozadd Diesel Service, Inc Turbo charger #135 1,197.3012/31/2021
001-0450-62500-00 Brozene Hydraulic Service Cable #141 350.9501/11/2022
001-0450-62500-00 Midstate Manufacturing, Inc.Hose #113 204.0201/11/2022
001-0450-62500-00 Ford of Galesburg Run channel #101 114.6401/11/2022
001-0450-62500-00 Galesburg Welding, Inc Angle Iron #135 37.3212/31/2021
001-0450-62500-00 Mack Sales & Service of Morton Air dryer #135 138.0001/11/2022
001-0450-62500-00 Midstate Manufacturing, Inc.Hose #110 157.4112/31/2021
001-0450-62500-00 Nichols Diesel Service, Inc.Coolant lube #115 165.0112/31/2021
001-0450-62500-00 Nichols Diesel Service, Inc.Air hose #107 21.8101/11/2022
001-0450-62500-00 Napa Auto Parts Connector #141 53.2512/31/2021
8,186.30Subtotal for Divison: 0450
001-0505-51000-00 Stephen L Woody Polygraph testing 300.0012/31/2021
300.00Subtotal for Divison: 0505
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 5
Account Number Vendor AmountDescription PO No Date
001-0510-51000-00 Bridgeway Training Services Document destruction 14.4012/31/2021
001-0510-52000-00 Ameren Illinois 12/21 Electric 6523760498 112.8112/31/2021
001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0012/31/2021
001-0510-54000-00 Russell Idle Cell Phone Allowance 36.0012/31/2021
001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0012/31/2021
001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0012/31/2021
001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0012/31/2021
001-0510-54000-00 Daniel Hostens Cell Phone Allowance 30.0012/31/2021
001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0012/31/2021
001-0510-54000-00 William T. Boynton Cell Allowance 30.0012/31/2021
001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0012/31/2021
001-0510-54500-00 Law Enforcement Training, LLC Courtsmart Program 2,300.0001/11/2022
001-0510-54500-00 University of Illinois Basic Law Enforcement Course - Countryman,Torres @009800458 11,660.0012/31/2021
001-0510-54500-00 University of Illinois TASER #3533 Course - Countryman,Torres @009800458 350.0012/31/2021
001-0510-55700-00 Four Seasons Pest Control 11/21 Monthly service 15.0012/31/2021
001-0510-55700-00 Four Seasons Pest Control 12/21 Monthly service 15.0012/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 13.70 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 12.70 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 6.20 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 23.65 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 9.95 000009189712/31/2021
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 6
Account Number Vendor AmountDescription PO No Date
001-0510-57500-00 Burke Cleaners, Inc 2021 Police Uniform Cleaning as per agreement. 13.70 000009189712/31/2021
001-0510-61000-00 Office Specialists, Inc.Shredder bags 46.1201/11/2022
001-0510-61000-00 Office Specialists, Inc.Board 158.5001/11/2022
001-0510-61000-00 Office Specialists, Inc.Paper 21.8301/11/2022
001-0510-61000-00 Office Specialists, Inc.Foam cups 29.1912/31/2021
001-0510-61700-00 Supreme Radio Communications, Inc.Return charger -57.7512/31/2021
001-0510-61700-00 Supreme Radio Communications, Inc.UHF radio #26 1,019.7012/31/2021
001-0510-61700-00 Supreme Radio Communications, Inc.Charger 97.7612/31/2021
001-0510-62500-00 Napa Auto Parts Return on Inv # 156501 -5.2012/31/2021
001-0510-62500-00 Ford of Galesburg Window switch #24 32.7312/31/2021
001-0510-62500-00 Ford of Galesburg Switch #101 32.7301/11/2022
001-0510-62500-00 Advance Auto Parts Toggle switch #404 2.4301/11/2022
001-0510-69000-00 Axon Enterprise, Inc Standard battery pack 240.7312/31/2021
001-0510-69300-00 Ray O'Herron Co., Inc.K9 vest carrier 242.5212/31/2021
16,843.60Subtotal for Divison: 0510
001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 36.0012/31/2021
001-0550-54000-00 Amanda Jennings Cell Allowance 18.0012/31/2021
001-0550-54500-00 Elizabeth Pierson Meals, cabs - Offender Watch Conf - New Orleans- BPierson 178.0012/31/2021
001-0550-67500-00 Midwest Uniform Supply, Inc Masks for dispatchers 60.0001/11/2022
292.00Subtotal for Divison: 0550
001-0605-52000-00 Ameren Illinois 12/21 Electric 7475491851 152.2612/31/2021
001-0605-54000-00 Randy Hovind Cell Phone Allowance 36.0012/31/2021
001-0605-54000-00 Derek Perry Cell Phone Allowance 30.0012/31/2021
001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0012/31/2021
001-0605-54000-00 David Farrell Cell Phone Allowance 30.0012/31/2021
001-0605-55500-00 SCBAS, Inc.Ladder installation 505.7512/31/2021
001-0605-55700-00 Four Seasons Pest Control 10/21 Monthly service 15.0012/31/2021
001-0605-55700-00 Four Seasons Pest Control 12/21 Monthly service 15.0012/31/2021
001-0605-55700-00 Four Seasons Pest Control 12/21 Monthly service 15.0012/31/2021
001-0605-55700-00 Four Seasons Pest Control 12/21 Monthly service 15.0012/31/2021
001-0605-55700-00 Four Seasons Pest Control 11/21 Monthly service 15.0012/31/2021
001-0605-55700-00 Four Seasons Pest Control 11/21 Monthly service 20.0012/31/2021
001-0605-55700-00 Four Seasons Pest Control 10/21 Monthly service 20.0012/31/2021
001-0605-55700-00 Four Seasons Pest Control 10/21 Monthly service 15.0012/31/2021
001-0605-55700-00 Four Seasons Pest Control 12/21 Monthly service 20.0012/31/2021
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 7
Account Number Vendor AmountDescription PO No Date
001-0605-55700-00 Four Seasons Pest Control 11/21 Monthly service 5.0012/31/2021
001-0605-55700-00 Four Seasons Pest Control 11/21 Monthly service 15.0012/31/2021
001-0605-61000-00 Office Specialists, Inc.Paper 38.8312/31/2021
001-0605-61700-00 Southern Computer Warehouse iPad keyboard and folio case 123.7712/31/2021
001-0605-61700-00 Southern Computer Warehouse iPad tablet 440.4312/31/2021
001-0605-65000-00 Office Specialists, Inc.Detergent 7.9612/31/2021
001-0605-65000-00 Office Specialists, Inc.Paper towels 26.5212/31/2021
001-0605-65000-00 Office Specialists, Inc.Facial tissue 29.6812/31/2021
001-0605-65500-00 SCBAS, Inc.Ladder 4,024.2512/31/2021
001-0605-65500-00 Supreme Radio Communications, Inc.Antennas, batteries 386.9712/31/2021
001-0605-66000-00 Galesburg Electric, Inc.Misc supplies 47.6812/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Nike Polo w/ logo 45.00 000009206212/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Nike Polo w/ logo 83.05 000009206212/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Flexfit ballcap w/ logo 15.00 000009206212/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc 5.11 Tactical Series Job Shirt - turtleneck 74.99 000009206212/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Crew neck sweatshirt w/ logo 17.99 000009206212/31/2021
001-0605-67500-00 Terry Woolsey Saftey boots - TWoolsey 160.0012/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Crew neck sweatshirt w/ logo 35.98 000009206212/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc stocking hats w/ logo 24.00 000009206212/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Nike Polo w/ logo 90.00 000009206212/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Nike Polo w/ logo 45.00 000009206212/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc 5.11 Tactical Series Job Shirt - turtleneck 74.99 000009206212/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Flexfit ballcap w/ logo 30.00 000009206212/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Nike Polo w/ logo 45.00 000009206212/31/2021
001-0605-67500-00 Midwest Uniform Supply, Inc Nike Polo w/ logo 47.00 000009206212/31/2021
6,868.10Subtotal for Divison: 0605
001-0630-52000-00 Ameren Illinois 12/21 Electric 8232032334 205.0612/31/2021
205.06Subtotal for Divison: 0630
Subtotal for Fund 001 87,949.79
011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 515.25 000009182612/31/2021
011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class PP2 mix for 2021 117.00 000009182912/31/2021
011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement Concrete Class SI for 2021 110.00 000009182612/31/2021
011-0000-66000-00 Tickle Asphalt Co., Ltd.High Performance Patching Mix for 2021 793.10 000009182312/31/2021
011-0000-66000-00 Gunther Construction Co., a div. of UCM, IncCA-6 Rock for 2021 2,040.54 000009198812/31/2021
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 8
Account Number Vendor AmountDescription PO No Date
3,575.89Subtotal for Divison: 0000
Subtotal for Fund 011 3,575.89
014-0000-51000-00 Hutchison Engineering, Inc DCEO RDMS Grant application preparation 3,626.00 000009204912/31/2021
014-0000-51000-00 Thouvenot, Wade & Moerchen, Inc Lidar topographical survey on Monmouth Blvd between Henderson & 9,000.00 000009200212/31/2021
014-0000-64500-00 TAPCO - Traffic & Parking Control CompanyReplacement radar feedback sign - Bickerdyke Bridge 952.4512/31/2021
014-0000-64500-00 Republic Square tubing 514.5012/31/2021
014-0000-64500-00 People's Do-It Center Staples 8.0812/31/2021
014-0000-66000-00 SNI Solutions BioMelt AG 64 for the 2021 winter season 10,158.75 000009207012/31/2021
014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2021 264.00 000009183012/31/2021
014-0000-66000-00 Dultmeier Sales LLC Dixon Flanged poly flow meter 839.3412/31/2021
014-0000-66000-00 Alan Environmental Products, Inc Prime X - Gray 218.7412/31/2021
25,581.86Subtotal for Divison: 0000
Subtotal for Fund 014 25,581.86
016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0012/31/2021
016-0000-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0012/31/2021
016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0012/31/2021
016-0000-54000-00 Lane Mings Cell Phone Allowance 30.0012/31/2021
016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0012/31/2021
016-0000-54000-00 Mark McLaughlin Cell Allowance 30.0012/31/2021
180.00Subtotal for Divison: 0000
Subtotal for Fund 016 180.00
018-0000-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #131 40.0012/31/2021
018-0000-62500-00 Midstate Manufacturing, Inc.Fitting #128 1.7812/31/2021
018-0000-62500-00 Mack Sales & Service of Morton Air dryer #131 138.0001/11/2022
179.78Subtotal for Divison: 0000
Subtotal for Fund 018 179.78
019-0000-20102-00 Stratus Networks, Inc 01/22 Service 305.4801/11/2022
019-0000-33353-00 Michael Turner Refund of 3 adult kayak rentals - duplicate charge 27.0012/31/2021
019-0000-33386-00 Morton Heat Refund of overpayment Inv 12569523 I74 Tourney Fee 157.0001/11/2022
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 9
Account Number Vendor AmountDescription PO No Date
489.48Subtotal for Divison: 0000
019-1905-51500-00 Amilia Technologies USA Inc.09/21 - 12/21 Activity messenger 225.0012/31/2021
019-1905-54000-00 Anthony Oligney-Estill Cell Phone Allowance 36.0012/31/2021
019-1905-54000-00 Chelsea Moberg Cell Phone Allowance 30.0012/31/2021
019-1905-54000-00 Angela Buchen Cell Allowance 30.0012/31/2021
019-1905-59511-00 Galesburg Tourism Fund 12/21 Tourism Agreement 15,833.3712/31/2021
16,154.37Subtotal for Divison: 1905
019-1910-52000-00 Ameren Illinois 12/21 Electric 8488394414 2,285.7512/31/2021
019-1910-55700-00 Four Seasons Pest Control 11/21 Monthly service 30.0012/31/2021
019-1910-55700-00 Four Seasons Pest Control 12/21 Monthly service 30.0012/31/2021
019-1910-55700-00 Four Seasons Pest Control 10/21 Monthly service 30.0012/31/2021
019-1910-55700-00 Helm Mechanical / Helm Service Air flow issue in Election office 880.0012/31/2021
3,255.75Subtotal for Divison: 1910
019-1911-52000-00 Ameren Illinois 12/21 Electric 8160477133 34.3812/31/2021
019-1911-52000-00 Ameren Illinois 12/21 Electric 0427644490 5,703.6012/31/2021
019-1911-55700-00 Four Seasons Pest Control 10/21 Monthly service 30.0012/31/2021
019-1911-55700-00 Four Seasons Pest Control 11/21 Monthly service 30.0012/31/2021
019-1911-55700-00 Galesburg Electric, Inc.Misc supplies 130.0012/31/2021
019-1911-55700-00 Four Seasons Pest Control 12/21 Monthly service 30.0012/31/2021
019-1911-57500-00 Aramark Uniform Serv. Inc.12/21 Service 15.0012/31/2021
019-1911-57500-00 Aramark Uniform Serv. Inc.01/22 Service 15.0001/11/2022
019-1911-65000-00 Office Specialists, Inc.Plunger 6.2301/11/2022
019-1911-65000-00 Office Specialists, Inc.Liners, jumbo tissue 145.0701/11/2022
019-1911-65000-00 Office Specialists, Inc.Dustpan 8.8001/11/2022
019-1911-65000-00 Office Specialists, Inc.Mop 13.3612/31/2021
019-1911-65000-00 Office Specialists, Inc.Toilet brush & holder 7.4301/11/2022
6,168.87Subtotal for Divison: 1911
019-1915-52000-00 Ameren Illinois 12/21 Electric 1206935379 28.4912/31/2021
019-1915-52000-00 Ameren Illinois 12/21 Electric 2302220814 37.8112/31/2021
019-1915-52000-00 Ameren Illinois 12/21 Electric 0351340970 50.6712/31/2021
019-1915-52000-00 Ameren Illinois 12/21 Electric 6717884656 27.2212/31/2021
019-1915-52000-00 Ameren Illinois 12/21 Electric 3057496339 28.0012/31/2021
019-1915-52000-00 Ameren Illinois 12/21 Electric 8795090570 106.4312/31/2021
019-1915-52000-00 Ameren Illinois 12/21 Electric 7756699015 450.7512/31/2021
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 10
Account Number Vendor AmountDescription PO No Date
019-1915-52000-00 Ameren Illinois 12/21 Electric 8905699053 160.9812/31/2021
019-1915-52000-00 Ameren Illinois 12/21 Electric 4095499852 81.1912/31/2021
019-1915-52000-00 Ameren Illinois 12/21 Electric 2309782258 60.0312/31/2021
019-1915-52000-00 Ameren Illinois 12/21 Electric 5619266895 42.8912/31/2021
019-1915-52000-00 Ameren Illinois 12/21 Electric 3426088009 242.7812/31/2021
019-1915-52000-00 Ameren Illinois 12/21 Electric 9468266410 119.4812/31/2021
019-1915-52300-00 Ameren Illinois 12/21 Gas 0883556016 276.1112/31/2021
019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0012/31/2021
019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0012/31/2021
019-1915-54000-00 Don Miles Cell Phone Allowance 30.0012/31/2021
019-1915-54000-00 Travis Huffman Cell Phone Allowance 30.0012/31/2021
019-1915-55500-00 Nichols Diesel Service, Inc.State & Fed Tests, postage and handling #502 41.0012/31/2021
019-1915-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #503 40.0012/31/2021
019-1915-55700-00 Four Seasons Pest Control 12/21 Monthly service 30.0012/31/2021
019-1915-55700-00 Royal Cleaning Services 01/22 Janitorial Services 509.0001/11/2022
019-1915-56000-00 Terry Allen, Inc Portable toilet rental - East boat ramp 75.0012/31/2021
019-1915-56000-00 Terry Allen, Inc Portable toilet rental - Gift of Lights 150.0012/31/2021
019-1915-57500-00 Aramark Uniform Serv. Inc.01/22 Service 41.2601/11/2022
019-1915-57500-00 Aramark Uniform Serv. Inc.12/21 Service 41.2612/31/2021
019-1915-62500-00 Advance Auto Parts Air filter #574 11.1901/11/2022
019-1915-62500-00 Altorfer Inc.Front glass #507 526.6401/11/2022
019-1915-62500-00 Eastern Iowa Tire 4 Tires #506 927.8012/31/2021
019-1915-62500-00 Brozene Hydraulic Service Cylinder #505 226.4112/31/2021
019-1915-62500-00 Brozene Hydraulic Service Cylinder #501 226.4112/31/2021
019-1915-62500-00 Nichols Diesel Service, Inc.Drain valve #506 102.9301/11/2022
019-1915-62500-00 Midstate Manufacturing, Inc.Hose #507 152.1912/31/2021
019-1915-62500-00 Mack Sales & Service of Morton Air dryer #509 138.0001/11/2022
019-1915-66000-00 Galesburg Electric, Inc.Light bulbs 201.7512/31/2021
5,273.67Subtotal for Divison: 1915
019-1920-52000-00 Ameren Illinois 12/21 Electric 1851092656 30.7512/31/2021
019-1920-52000-00 Ameren Illinois 12/21 Electric 1243855216 27.3012/31/2021
019-1920-52000-00 Ameren Illinois 12/21 Electric 2526420816 55.0212/31/2021
019-1920-52000-00 Ameren Illinois 12/21 Electric 1476305771 745.5312/31/2021
019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0012/31/2021
019-1920-57500-00 Aramark Uniform Serv. Inc.12/21 Service 25.2412/31/2021
019-1920-57500-00 Aramark Uniform Serv. Inc.12/21 Service 25.2412/31/2021
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 11
Account Number Vendor AmountDescription PO No Date
019-1920-63500-00 Winfield Solutions, LLC Misc chemicals 584.9501/11/2022
019-1920-63500-00 Winfield Solutions, LLC Misc chemicals 441.9001/11/2022
019-1920-63500-00 Winfield Solutions, LLC Misc chemicals 1,946.8001/11/2022
019-1920-63500-00 Winfield Solutions, LLC Misc chemicals 1,888.1801/11/2022
019-1920-63500-00 D & K Products Misc chemicals 4,718.4501/11/2022
019-1920-63500-00 Advanced Turf Solutions Misc chemicals 4,862.0001/11/2022
019-1920-64125-00 Boxcar Express Sandwiches 308.1012/31/2021
019-1920-66000-00 Galesburg Builders Supply, Inc.1.160 Ton GBS Non Production Aggregate 153.7012/31/2021
15,843.16Subtotal for Divison: 1920
019-1925-52000-00 Ameren Illinois 12/21 Electric 9249296178 2.4012/31/2021
019-1925-52000-00 Ameren Illinois 12/21 Electric 8714586251 17.8012/31/2021
019-1925-55000-00 IL Campground Association 2022 Dues 753.5401/11/2022
773.74Subtotal for Divison: 1925
019-1935-57500-00 Aramark Uniform Serv. Inc.12/21 Service 197.6012/31/2021
019-1935-57500-00 Aramark Uniform Serv. Inc.01/22 Service 197.6001/11/2022
395.20Subtotal for Divison: 1935
019-1950-52000-00 Ameren Illinois 12/21 Electric 3325035374 375.7812/31/2021
019-1950-52000-00 Ameren Illinois 12/21 Electric 3303965295 38.4812/31/2021
414.26Subtotal for Divison: 1950
019-1955-55700-00 J.P. Benbow, Inc.Replacement of steam coil on boiler for Hawthorne Pool 5,351.00 000009202412/31/2021
5,351.00Subtotal for Divison: 1955
019-1960-52000-00 Ameren Illinois 12/21 Electric 0543312814 116.5412/31/2021
019-1960-52000-00 Ameren Illinois 12/21 Electric 5195930099 144.1412/31/2021
260.68Subtotal for Divison: 1960
019-1965-51000-00 Lacky Monument Co.4 Cementery block markers 1,400.0012/31/2021
019-1965-52000-00 Ameren Illinois 12/21 Electric 2749025458 32.4012/31/2021
019-1965-54000-00 Aaron Young Cell Phone Allowance 30.0012/31/2021
019-1965-55700-00 Four Seasons Pest Control 11/21 Monthly service 20.0012/31/2021
019-1965-55700-00 Four Seasons Pest Control 10/21 Monthly service 20.0012/31/2021
019-1965-55700-00 Four Seasons Pest Control 12/21 Monthly service 20.0012/31/2021
019-1965-57500-00 Aramark Uniform Serv. Inc.12/21 Service 27.6812/31/2021
019-1965-57500-00 Aramark Uniform Serv. Inc.01/22 Service 27.6801/11/2022
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 12
Account Number Vendor AmountDescription PO No Date
1,577.76Subtotal for Divison: 1965
019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0012/31/2021
019-1975-55500-00 Nichols Diesel Service, Inc.State & Fed Tests #106 40.0012/31/2021
019-1975-62500-00 Nichols Diesel Service, Inc.Mirror #106 150.6201/11/2022
220.62Subtotal for Divison: 1975
Subtotal for Fund 019 56,178.56
020-0000-51000-00 Hutchison Engineering, Inc Hutchison Engineering 5 year contract for Municipal Airport 2,055.33 000009179312/31/2021
020-0000-52000-00 Ameren Illinois 12/21 Electric 4307248490 206.0112/31/2021
020-0000-52000-00 Ameren Illinois 12/21 Electric 5967281933 48.6612/31/2021
020-0000-52000-00 Ameren Illinois 12/21 Electric 6422752493 47.0112/31/2021
020-0000-52000-00 Ameren Illinois 12/21 Electric 5785552496 170.1812/31/2021
020-0000-52000-00 Ameren Illinois 12/21 Electric 1977409292 939.5712/31/2021
020-0000-52000-00 Ameren Illinois 12/21 Electric 6225909615 27.8712/31/2021
3,494.63Subtotal for Divison: 0000
Subtotal for Fund 020 3,494.63
021-0000-66500-00 Galesburg Electric, Inc.Flood lights #21-40 186.3012/31/2021
021-0000-66500-00 Galesburg Electric, Inc.Batteries #21-41 369.1512/31/2021
021-0000-66500-00 Galesburg Electric, Inc.Batteries #21-39 322.6212/31/2021
878.07Subtotal for Divison: 0000
Subtotal for Fund 021 878.07
024-0000-52000-00 Ameren Illinois 12/21 Electric 3293493011 28.6912/31/2021
024-0000-52300-00 Ameren Illinois 12/21 Gas 3293493011 51.4512/31/2021
024-0000-83100-00 United Way of Knox County External Agency Funding - United Way 5,000.0012/31/2021
024-0000-83100-00 KCCDD, Inc External Agency Funding - KCCDD 2,500.0012/31/2021
024-0000-83100-00 Galesburg Youth Athletic Club External Agency Funding - Galesburg Youth Athletic Club 5,000.0012/31/2021
024-0000-83100-00 NOVA Singers External Agency Grant Award - Nova Singers 3,900.0012/31/2021
024-0000-83100-00 Knox-Galesburg Symphony External Agency Funding - Knox-Galesburg Symphony 8,750.0012/31/2021
024-0000-83100-00 Salvation Army External Agency Funding - Salvation Army 5,000.0012/31/2021
30,230.14Subtotal for Divison: 0000
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 13
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 024 30,230.14
030-0000-20102-00 Stratus Networks, Inc 01/22 Service 129.8001/11/2022
129.80Subtotal for Divison: 0000
030-0320-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 250.0012/31/2021
030-0320-52000-00 Ameren Illinois 12/21 Electric 6235036022 306.0112/31/2021
030-0320-52300-00 Ameren Illinois 12/21 Gas 6235036022 475.2912/31/2021
030-0320-62500-00 Napa Auto Parts Core deposit on Inv # 151919 -46.9112/31/2021
984.39Subtotal for Divison: 0320
030-0370-51000-00 Cantrell's Towing & Recovery Tow #1702 to Transit Building 780.0012/31/2021
030-0370-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 250.0012/31/2021
030-0370-52000-00 Ameren Illinois 12/21 Electric 6235036022 714.0112/31/2021
030-0370-52300-00 Ameren Illinois 12/21 Gas 6235036022 1,109.0112/31/2021
030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0012/31/2021
030-0370-55500-00 Getz Fire Equipment Co., Inc.Bus 1107 Bi-Annual Fire Suppression Inspection 575.0012/31/2021
030-0370-55700-00 A-L-L Equipment Service shop air compressor 1,041.7612/31/2021
030-0370-55700-00 Galesburg Termite & Pest Control Inc 12/21 Service 45.0012/31/2021
030-0370-55700-00 Howe Overhead Doors, Inc.Service on door and operator 180.0012/31/2021
030-0370-55700-00 Helm Mechanical / Helm Service Problem with OA dampers at Transit 500.0012/31/2021
030-0370-57500-00 Cintas, Inc 12/21 Service 153.6512/31/2021
030-0370-57500-00 Cintas, Inc 12/21 Service 177.0112/31/2021
030-0370-61000-00 Office Specialists, Inc.4 Toners 234.3812/31/2021
030-0370-62500-00 O'Reilly Auto Parts Shop supplies 7.6212/31/2021
030-0370-62500-00 Gillig Draglink 395.0912/31/2021
030-0370-62500-00 Gillig Upper torque 930.2012/31/2021
030-0370-62500-00 O'Reilly Auto Parts Parts inventory 219.2112/31/2021
030-0370-62510-00 Herr Petroleum Corp 257.5 Gal Diesel #2, winter fuel additive 741.98 000009180312/31/2021
030-0370-62510-00 Herr Petroleum Corp 264.9 Gal Reg Unleaded 696.13 000009180312/31/2021
030-0370-62510-00 Herr Petroleum Corp 435.3 Gal Diesel #2 1,207.81 000009180312/31/2021
030-0370-62510-00 Herr Petroleum Corp 195.7 Gal Reg Unleaded 543.27 000009180312/31/2021
030-0370-62510-00 Herr Petroleum Corp 308.9 Gallon Reg Unleaded, winter fuel additive 805.86 000009180312/31/2021
030-0370-65500-00 O'Reilly Auto Parts Air hose 83.9901/11/2022
030-0370-66000-00 O'Reilly Auto Parts Nozzle for outside fuel pump 89.9912/31/2021
030-0370-66000-00 Herr Petroleum Corp Repair for drive off outside fuel pump 77.0012/31/2021
030-0370-66000-00 O'Reilly Auto Parts Absorbent 43.9612/31/2021
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 14
Account Number Vendor AmountDescription PO No Date
030-0370-66000-00 Napa Auto Parts Outside fuel pump 89.3912/31/2021
030-0370-66500-00 O'Reilly Auto Parts Silicone 27.4512/31/2021
11,748.77Subtotal for Divison: 0370
Subtotal for Fund 030 12,862.96
049-0000-78000-00 Sugden Electric Electrical service relocation at 185 W Main Street 6,500.00 000009202612/31/2021
6,500.00Subtotal for Divison: 0000
Subtotal for Fund 049 6,500.00
061-0000-10701-00 Altorfer Inc.2021 OCTOBER - MAINTENANCE ON FOUR GENERATORS 1,134.00 000009175412/31/2021
061-0000-20101-00 HEATHER MONN Refund Check 063658-000, 499 IRWIN ST 71.1701/03/2022
061-0000-20101-00 TERESA INNESS Refund Check 048031-019, 1649 N SEMINARY ST 87.9801/03/2022
061-0000-20101-00 DONALD MASON Refund Check 060841-000, 491 W SECOND ST 45.3001/04/2022
061-0000-20101-00 DONALD SHANE Refund Check 057276-000, 660 FLORENCE AVE 123.9001/06/2022
061-0000-20101-00 KENNETH REED Refund Check 013895-000, 1111 PARK VIEW RD 1.5401/03/2022
061-0000-20101-00 LISA MEDINA-FOSHAY Refund Check 019042-000, 538 W TOMPKINS ST 3.8701/03/2022
061-0000-20101-00 HOWARD HILLIER JR Refund Check 037743-000, 1138 W MAIN ST 42.4201/03/2022
061-0000-20101-00 JOSEPH RAFFERTY Refund Check 015601-004, 2531 GRAND AVE 104.8201/03/2022
061-0000-20101-00 RACHEL NEECE Refund Check 058308-001, 2003 CARRINGTON AVE 84.0601/04/2022
061-0000-20101-00 ROSE GUTHRIE Refund Check 062698-000, 104 N IVAN AVE 3.6201/03/2022
061-0000-20101-00 TRISTEN RICKARD Refund Check 062928-000, 170 OHIO AVE 39.2501/03/2022
061-0000-20101-00 HILARY LEHMANN Refund Check 055763-001, 363 W FREMONT ST 75.1201/04/2022
061-0000-20101-00 ALEXIS ORTIZ Refund Check 060455-000, 1388 MULBERRY ST 80.3001/03/2022
061-0000-20101-00 WALLACE STROW JR Refund Check 059128-000, 1119 HAWKINSON AVE 4 52.2601/03/2022
061-0000-20101-00 DONALD SHANE Refund Check 057276-000, 660 FLORENCE AVE 0.5301/06/2022
061-0000-20101-00 THE GHADA COMPANY INC Refund Check 048925-000, 1781 BROWN AVE 33.8601/03/2022
061-0000-20101-00 JEANNE COLLIER-LAMPSON Refund Check 011771-000, 714 N WEST ST 44.7901/03/2022
061-0000-20101-00 CRAIG DICKERSON Refund Check 063103-000, 355 JEFFERSON ST 65.2501/03/2022
061-0000-20101-00 MARILYN BELL Refund Check 035270-000, 2051 CARRINGTON AVE 76.3801/03/2022
061-0000-20101-00 LARRY SMITH ESTATE Refund Check 008082-000, 1257 BEECHER AVE 11.5401/04/2022
061-0000-20101-00 CARL SANDBURG COTTAGE Refund Check 020443-000, 331 E THIRD ST 20.9901/03/2022
061-0000-20101-00 NICHOLAS ROBINSON Refund Check 062905-000, 1275 BEECHER AVE 66.5701/03/2022
061-0000-20101-00 PHILIP REDINGTON Refund Check 045479-000, 1453 W LOSEY ST 162.7801/04/2022
061-0000-20101-00 8TH AVENUE LLC Refund Check 060488-003, 119 W NORTH ST 73.5401/03/2022
061-0000-20102-00 Stratus Networks, Inc 01/22 Service 125.7801/11/2022
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 15
Account Number Vendor AmountDescription PO No Date
061-0000-51000-00 SpringbrookSoftware LLC 12/21 Civic Pay Transaction Fee 137.5012/31/2021
061-0000-52000-00 Ameren Illinois 12/21 Electric 6745921457 553.5912/31/2021
061-0000-52000-00 Ameren Illinois 12/21 Electric 2529573771 10,004.3212/31/2021
061-0000-52000-00 Ameren Illinois 12/21 Electric 0501078255 128.5712/31/2021
061-0000-52000-00 Ameren Illinois 12/21 Electric 2286597618 772.0712/31/2021
061-0000-52000-00 American Electric Power 12/21 Electricity 4,713.6712/31/2021
061-0000-52000-00 Ameren Illinois 12/21 Electric 2599061611 111.6312/31/2021
061-0000-52300-00 Ameren Illinois 12/21 Gas 1017455691 1,056.2112/31/2021
061-0000-54000-00 Mark Schwieter Cell Phone Allowance 30.0012/31/2021
061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0012/31/2021
061-0000-54000-00 Shelby Schwieter Cell Phone Allowance 30.0012/31/2021
061-0000-54000-00 Timothy Fey Cell Phone Allowance 30.0012/31/2021
061-0000-55700-00 Four Seasons Pest Control 10/21 Monthly service 30.0012/31/2021
061-0000-55700-00 Four Seasons Pest Control 11/21 Monthly service 55.0012/31/2021
061-0000-55700-00 Four Seasons Pest Control 12/21 Monthly service 30.0012/31/2021
061-0000-55700-00 Four Seasons Pest Control 12/21 Monthly service 55.0012/31/2021
061-0000-55700-00 Royal Cleaning Services 01/22 Janitorial Services 464.0001/11/2022
061-0000-55700-00 Four Seasons Pest Control 11/21 Monthly service 30.0012/31/2021
061-0000-61000-00 Office Specialists, Inc.Pens, paper 64.2912/31/2021
061-0000-66000-00 Galesburg Electric, Inc.Thermostats and adhesive 272.0612/31/2021
061-0000-66000-00 Galesburg Builders Supply, Inc.PORTLAND CEMENT CONCRETE, CL PP2 MIX - DELIVERED 117.00 000009183112/31/2021
061-0000-66000-00 Galesburg Builders Supply, Inc.CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 396.00 000009183112/31/2021
061-0000-66700-00 Core & Main 5/8 X 1/2 ACCUSTREAM ECR 100CUFT METER 2,160.00 000009190212/31/2021
23,902.53Subtotal for Divison: 0000
Subtotal for Fund 061 23,902.53
067-0000-20101-00 JEANNE COLLIER-LAMPSON Refund Check 011771-000, 714 N WEST ST 6.5801/03/2022
067-0000-20101-00 DONALD SHANE Refund Check 057276-000, 660 FLORENCE AVE 0.7401/06/2022
067-0000-51000-00 SpringbrookSoftware LLC 12/21 Civic Pay Transaction Fee 68.7512/31/2021
76.07Subtotal for Divison: 0000
Subtotal for Fund 067 76.07
078-0000-51000-00 OSF Occupational Medicine Drug testing 125.0012/31/2021
078-0000-51000-00 OSF Occupational Medicine Drug testing 50.0012/31/2021
078-0000-51000-00 OSF Occupational Medicine Drug testing 50.0012/31/2021
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 16
Account Number Vendor AmountDescription PO No Date
078-0000-51000-00 OSF Occupational Medicine Drug testing 125.0012/31/2021
078-0000-51000-00 OSF Occupational Medicine Drug testing 125.0012/31/2021
078-0000-51000-00 OSF Occupational Medicine Drug testing 125.0012/31/2021
078-0000-51000-00 OSF Occupational Medicine Drug testing 75.0012/31/2021
078-0000-51000-00 OSF Occupational Medicine Drug testing 125.0012/31/2021
078-0000-51000-00 OSF Occupational Medicine Drug testing 125.0012/31/2021
078-0000-56535-00 James M Kelly, Attorney 10/21 Legal Services 66.0012/31/2021
078-0000-56535-00 James M Kelly, Attorney 10/21 Legal Services 115.5012/31/2021
078-0000-56535-00 James M Kelly, Attorney 10/21 Legal Services 1,275.9312/31/2021
078-0000-56535-00 James M Kelly, Attorney 10/21 Legal Services 16.5012/31/2021
078-0000-56535-00 James M Kelly, Attorney 10/21 Legal Services 16.5012/31/2021
078-0000-56535-00 OSF Occupational Medicine Work comp DOS 12/14/2021 #0012963300 378.9112/31/2021
078-0000-56535-00 James M Kelly, Attorney 10/21 Legal Services 25.9812/31/2021
078-0000-56535-00 James M Kelly, Attorney 10/21 - 11/21 Legal Services 16.5012/31/2021
078-0000-56535-00 James M Kelly, Attorney 10/21 Legal Services 1,072.5012/31/2021
078-0000-56535-00 Midwest Orthopaedic Center Work comp DOS 11/09/2021 #428902-010001 295.0912/31/2021
078-0000-56535-00 James M Kelly, Attorney 10/21 Legal Services 165.0012/31/2021
078-0000-56535-00 Central IL Radiological Assoc Work Comp DOS 08/30/2021 #252004340616 41.1912/31/2021
078-0000-56597-00 TAPCO - Traffic & Parking Control CompanyReplacement radar feedback sign - Bickerdyke Bridge 2,800.0012/31/2021
078-0000-56597-00 Altorfer Inc.Natural gas engine 2,341.0612/31/2021
9,551.66Subtotal for Divison: 0000
Subtotal for Fund 078 9,551.66
091-0000-20101-00 JEANNE COLLIER-LAMPSON Refund Check 011771-000, 714 N WEST ST 1.5001/03/2022
091-0000-20102-00 Galesburg Sanitary Dist.01/22 Sanitary District Fees less 3% collection fee -12,227.5201/11/2022
091-0000-20102-00 Galesburg Sanitary Dist.01/22 Sanitary District Fees less 11/21 Lien Fees -51.6401/11/2022
091-0000-20102-00 Galesburg Sanitary Dist.01/22 Sanitary District Fees less 11/21 Credit Card Fees -1,837.3101/11/2022
091-0000-20102-00 Galesburg Sanitary Dist.01/22 Sanitary District Fees less 11/21 Postage for Liens -0.1701/11/2022
091-0000-22003-00 Galesburg Sanitary Dist.01/22 Sanitary District Fees 407,584.1001/11/2022
393,468.96Subtotal for Divison: 0000
Subtotal for Fund 091 393,468.96
Report Total: 654,610.90
AP-Transactions by Account (01/11/2022 - 1:23 PM)Page 17
Check Date Check #Vendor Name Description Account #Amount
1/6/2022 95927 Calvary Baptist Church Payment for permanent easement at 518 W South St 018-0000-78050 1,500.00
1/6/2022 95928 Knox County Recorders Office File Water/Sewer/Refuse Liens - 343 W First St & 657 W First St 061-0000-51000 63.00
1/6/2022 95931 Knox County Recorders Office Release 5 Property Maint Liens 001-0160-51300 63.00
1/6/2022 95930 Lewis & Dorothy Woods Payment for permanent easement at 505 W South St 018-0000-78050 3,500.00
1/6/2022 95929 Lomac Payton Payment for permanent easement at 535 W South St 018-0000-78050 2,250.00
1/6/2022 95929 Lomac Payton Payment for permanent easement at 545 W South St 018-0000-78050 2,250.00
1/7/2022 0 Bluefin Payment Systems 12/21 UB Web payment credit card processing fee 061-0000-51000 2,001.10
1/7/2022 0 Bluefin Payment Systems 12/21 Pay Pad Processing Fee 001-0306-51000 4.19
1/7/2022 0 Bluefin Payment Systems 12/21 Pay Pad Processing Fee 001-0115-51000 43.93
1/7/2022 0 Bluefin Payment Systems 12/21 Pay Pad Processing Fee 067-0000-51000 389.55
1/7/2022 0 Bluefin Payment Systems 12/21 Pay Pad Processing Fee 061-0000-51000 779.07
1/7/2022 0 Bluefin Payment Systems 12/21 UB Web payment credit card processing fee 067-0000-51000 1,000.55
1/7/2022 0 Bluefin Payment Systems 12/21 Pay Pad Processing Fee 001-0410-51000 4.19
1/7/2022 0 Cardconnect 12/21 Credit Card Fees 019-1905-51000 237.74
1/7/2022 0 City of Galesburg 10 year advance monthly principal payment 900-0000-23101 4,206.65
1/7/2022 0 City of Galesburg 10 year advance monthly interest payment 900-0000-87500 854.09
1/7/2022 0 Computershare GO2013A Principle Bond Payment 047-0000-88100 65,000.00
1/7/2022 0 Computershare GO2011C Principle Bond Payment 046-0000-88100 275,000.00
1/7/2022 0 Computershare GO1011C Interest Bond Payment 046-0000-87300 19,463.75
1/7/2022 0 Computershare GO2013A Interest Bond Payment 047-0000-87300 23,040.00
1/7/2022 0 Farmers & Mechanics Bank Interest on Loan 915-0000-87500 5,418.02
1/7/2022 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00
1/7/2022 0 Wells Fargo Merchant Services 12/21 Credit Card Fees - Golf 019-1920-51000 219.38
1/7/2022 0 Wells Fargo Merchant Services 12/21 Credit Card Fees - Campground 019-1925-51000 5.00
Grand Total 407,793.21
Advance Checks and ACH Payments as of 1/11/2022
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: WEC Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
JANUARY 3, 2022
AGENDA ITEM: Ordinance authorizing the City of Galesburg to borrow funds from the Illinois
Environmental Protection Agency (IEPA) through the Public Water Supply Loan Program.
SUMMARY RECOMMENDATION: The City Manager and Director of Public Works
recommend approval of the ordinance authorizing the City of Galesburg to borrow $2,000,000
from the IEPA through the Public Water Supply Loan Program for the purpose of replacing lead
water service lines.
BACKGROUND: The IEPA has funding available for a sixth round of forgivable loan funds for
lead water service line replacements. As part of the loan process, it is required for the city to pass
an ordinance authorizing the city to borrow two million dollars for the loan. The IEPA loan funds
will reimburse the City as construction costs are incurred. Once the project is completed, the IEPA
will forgive 100% of the loan amount. There will not be any payment of principal or interest
required by the city for this loan.
It is estimated that the two million dollar loan amount will be sufficient to replace up to an
estimated 450 to 500 lead water service lines depending on the bid prices received. The city has
recently completed Phase 4 of the lead water service line replacement project. The city is currently
in construction of Phase 5 of the lead water service line replacement project with an estimated total
of 500 lead water service lines to be replaced by the end of May 2022. After Phase 6 is completed,
the city will have replaced all of the lead service lines located in the City of Galesburg.
BUDGET IMPACT: No cost
SUPPORTING DOCUMENTS:
1.Ordinance
22-1000
ORDINANCE NUMBER ________________________
ORDINANCE AUTHORIZING THE CITY OF GALESBURG, KNOX
COUNTY, ILLINOIS, TO BORROW FUNDS FROM THE PUBLIC
WATER SUPPLY LOAN PROGRAM
WHEREAS, the City of Galesburg of Knox County, Illinois operates its public
water supply system (the System) and in accordance with the provisions of Article VII of
the Illinois Constitution and the Local Government Debt Reform Act, 30 ILCS 350/1
(collectively, the Act), and
WHEREAS, the MAYOR AND CITY COUNCIL of the City of Galesburg (“the
Corporate Authorities) have determined that it is advisable, necessary and in the best
interests of public health, safety and welfare to improve the System, including the
following:
The City of Galesburg plans to replace up to an estimated 500 lead water service lines
utilizing a $2,000,000 loan with principal forgiveness from the Public Water Supply Loan
Program (PWSLP) administered by the Illinois Environmental Protection Agency
(IEPA).
together with any land or rights in land and all electrical, mechanical or other services
necessary, useful or advisable to the construction and installation (“the Project”), all in
accordance with the plans and specifications prepared by consulting engineers of the City
of Galesburg; which Project has a useful life of 75 years; and
WHEREAS, the estimated cost of construction and installation of the Project,
including engineering, legal, financial and other related expenses is $2,000,000, and there
are insufficient funds on hand and lawfully available to pay these costs; and
WHEREAS, the loan shall bear an interest rate as defined by 35 Ill. Adm. Code
662, which does not exceed the maximum rate authorized by the Bond Authorization Act,
as amended, 30 ILCS 305/0.01 et seq., at the time of the issuance of the loan; and
WHEREAS, principal is defined as all disbursements, including interest and loan
support accrued on the disbursements, that will be financed at the time the repayment
schedule period begins; and
WHEREAS, the Illinois Environmental Protection Agency expects to forgive
100% of the principal; and
WHEREAS, the costs are expected to be paid for with a loan to the City of
Galesburg from the Public Water Supply Loan Program through the Illinois
Environmental Protection Agency and the loan is authorized to be accepted at this time
pursuant to the Act; and
WHEREAS, in accordance with the provisions of the Act, the City of Galesburg
is authorized to borrow funds from the Public Water Supply Loan Program in the
aggregate principal amount of $2,000,000.00, of which the Illinois Environmental
Protection Agency expects to be 100% forgivable to pay the costs of the Project;
WHEREAS, the loan to the City of Galesburg shall be made pursuant to a Loan
Agreement, including certain terms and conditions, between the City of Galesburg and
the Illinois Environmental Protection Agency;
NOW THEREFORE, be it ordained by the Corporate Authorities of the City of
Galesburg, Knox County, Illinois, as follows:
SECTION 1. INCORPORATION OF PREAMBLES
The Corporate Authorities hereby find that the recitals contained in the preambles
are true and correct, and incorporate them into this Ordinance by this reference.
SECTION 2. DETERMINATION TO BORROW FUNDS
It is necessary and in the best interests of the City of Galesburg to construct the
Project for the public health, safety and welfare, in accordance with the plans and
specifications, as described; that the System continues to be operated in accordance with
the provision of the Act; and that for the purpose of constructing the Project, it is hereby
authorized that funds be borrowed by the City of Galesburg in an aggregate principal
amount, (which can include construction period interest financed over the term of the
loan) not to exceed $2,000,000.00 of which the Illinois Environmental Protection Agency
expects to forgive 100%,.
SECTION 3. ADDITIONAL ORDINANCES
If no petition meeting the requirements of the Act and other applicable laws is
filed during the 30-day petition period, then the Corporate Authorities may adopt
additional ordinances or proceedings supplementing or amending this Ordinance
providing for entering into the Loan Agreement with the Illinois Environmental
Protection Agency, prescribing all the details of the Loan Agreement, so long as the
maximum amount of the Loan Agreement as set forth in this Ordinance is not exceeded
and there is no material change in the Project or purposes described herein. Any
additional ordinances or proceedings shall in all instances become effective in accordance
with the Act or other applicable law. This Ordinance, together with such additional
ordinances or proceedings, shall constitute complete authority for entering into the Loan
Agreement under applicable law.
However, notwithstanding the above, the City of Galesburg may not adopt
additional ordinances or amendments which provide for any substantive or material
change in the scope and intent of this Ordinance, without the written consent of the
Illinois Environmental Protection Agency.
SECTION 4 APPLICATION FOR LOAN
The City Manager is hereby authorized to make application to the Illinois
Environmental Protection Agency for a loan through the Public Water Supply Loan
Program, in accordance with the loan requirements set out in 35 Ill. Adm. Code 662.
SECTION 5 ACCEPTANCE OF LOAN AGREEMENT
The Corporate Authorities hereby authorize acceptance of the offer of a loan
through the Public Water Supply Loan Program, including all terms and conditions of the
Loan Agreement as well as all special conditions contained therein and made a part
thereof by reference. The Corporate Authorities further agree that the loan funds
awarded shall be used solely for the purposes of the project as approved by the Illinois
Environmental Protection Agency in accordance with the terms and conditions of the
Loan Agreement.
SECTION 6 AUTHORIZATION OF MAYOR TO
EXECUTE LOAN AGREEMENT
The MAYOR is hereby authorized and directed to execute the Loan Agreement
with the Illinois Environmental Protection Agency. The Corporate Authorities may
authorize by resolution a person other than the MAYOR for the sole purpose of
authorizing or executing any documents associated with payment requests or
reimbursements from the Illinois Environmental Protection Agency in connection with
this loan.
SECTION 7 SEVERABILITY
If any section, paragraph, clause or provision of this Ordinance is held invalid, the
invalidity of such section, paragraph, clause or provision shall not affect any of the other
provisions of this Ordinance.
SECTION 8 REPEALER
All ordinances, resolutions or orders, or parts thereof, which conflict with the
provisions of this Ordinance are, to the extent of such conflict, hereby repealed.
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Approved this ______day of ____________________, 2022, by roll call vote as follows:
Roll Call #:
Ayes:
________________________________________________________________________
________________________________________________________________________
Nays:
________________________________________________________________________
________________________________________________________________________
Absent:
_______________________________________________________________________
________________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
CERTIFICATION
I Kelli Bennewitz, do hereby certify that I am the duly elected, qualified and acting Clerk
of the City of Galesburg. I do further certify that the above and foregoing, identified as
Ordinance Number _________, is a true, complete and correct copy of an ordinance
otherwise identified as ORDINANCE AUTHORIZING THE CITY OF GALESBURG,
KNOX COUNTY, ILLINOIS, TO BORROW FUNDS FROM THE PUBLIC WATER
SUPPLY LOAN PROGRAM , passed by the City Council] of the City of Galesburg on
the ____ day of __________, 2022, and approved by the Mayor of the City of Galesburg
on the same said date, the original of which is part of the books and records within my
control as Clerk of the City of Galesburg.
Dated this ____ day of _______, 20___.
______________________________________________________________________________________
Prepared by: WEC Page 1 of 2
COUNCIL LETTER
CITY OF GALESBURG
JANUARY 18, 2022
AGENDA ITEM: Bid recommendation, purchase a ¾ Ton 4 x 4 pickup truck for the
Water Division.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works,
Fleet Superintendent, and Purchasing Agent recommend that the City Council approve
waiving the normal purchasing policies and using the State bid from Morrow Brothers Ford
in Greenfield, IL in the amount of $39,315 for this purchase.
BACKGROUND: The city’s fleet superintendent has been informed by the local truck
dealers, which included the local Ford of Galesburg and Yemm Chevrolet, that they are
not able to bid on any trucks the city needs to have replaced this year until the end of 2022.
This would mean that the earliest the city could receive a truck would be 2023. This is due
to the nationwide shortage of new trucks. The City currently has vehicles that need to be
replaced due to their condition, so waiting until next year is not possible without putting
money into repairing the vehicles.
Fortunately, the city’s fleet superintendent discovered that it is possible to get some trucks
through the State bid. Morrow Brothers Ford from Greenfield, IL was awarded the State
bid. The official ordering time is closed, however, the dealer put in for some additional
trucks that the city can purchase if the city moves quickly on agreeing to purchase them.
Given the short time frame when the trucks will be available and the current inability of
local dealers to get trucks at this time, it is proposed to waive the normal purchasing policy
and purchase the replacement truck for the Water Division from the State bid. If for some
reason, this truck from the State bid is no longer available using the State bid pricing, the
order from Morrow Brothers Ford will be canceled and the city will issue a formal bid
proposal later this year.
The vehicle being replaced is vehicle #164 and is a 2008 Ford F250 XL 4 x4 pickup truck
with utility body. Truck #164 was placed into service in 2008 and is used in the meter shop.
This unit has 98,000 miles on it but many more hours on the engine due to the way it is
utilized. The truck operates a hydraulic system on the truck that is used for hydraulic tools
used by the operator. This results in high engine hours while parked and could result in an
engine failure in the future. The frame of the truck is rough and rusty and the body is rusted
through in the cab corners and rocker panels. The service body of the truck is also starting
to rust. This truck is called out for emergency situations and needs to be reliable. It is
proposed that #164 will be sold off either on Purple Wave or the city auction if it is
replaced.
It is proposed to purchase the truck without a bed and a separate bid proposal will be issued
for the utility service bed and hydraulic attachment for the truck later this year.
22-3000
______________________________________________________________________________________
Prepared by: WEC Page 2 of 2
BUDGET IMPACT: There are funds budgeted in the Water Fund for this purchase.
SUPPORTING DOCUMENTS: State Bid Information Sheet
______________________________________________________________________________________
Prepared by: WEC Page 1 of 2
COUNCIL LETTER
CITY OF GALESBURG
JANUARY 18, 2022
AGENDA ITEM: Bid recommendation, purchase a ¾ Ton 4 x 4 pickup truck for the
Street Division.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works,
Fleet Superintendent, and Purchasing Agent recommend that the City Council approve
waiving the normal purchasing policies and using the State bid from Morrow Brothers Ford
in Greenfield, IL in the amount of $36,895 for this purchase.
BACKGROUND: The city’s fleet superintendent has been informed by the local truck
dealers, which included the local Ford of Galesburg and Yemm Chevrolet, that they are
not able to bid on any trucks the city needs to have replaced this year until the end of 2022.
This would mean that the earliest the city could receive a truck would be 2023. This is due
to the nationwide shortage of new trucks. The City currently has vehicles that need to be
replaced due to their condition, so waiting until next year is not possible without putting
money into repairing the vehicles.
Fortunately, the city’s fleet superintendent discovered that it is possible to get some trucks
through the State bid. Morrow Brothers Ford from Greenfield, IL was awarded the State
bid. The official ordering time is closed, however, the dealer put in for some additional
trucks that the city can purchase if the city moves quickly on agreeing to purchase them.
Given the short time frame when the trucks will be available and the current inability of
local dealers to get trucks at this time, it is proposed to waive the normal purchasing policy
and purchase the replacement truck for the Street Division from the State bid. If for some
reason, this truck from the State bid is no longer available using the State bid pricing, the
order from Morrow Brothers Ford will be canceled and the city will issue a formal bid
proposal later this year.
The vehicle being replaced is vehicle #117 and is a 2011 F250 Ford 4 x4 pickup truck.
Truck #117 was placed into service in 2010 and is a front line plow truck and is used by
the Street Dept all year long. During the summer, it is used on both the asphalt and concrete
crews to carry equipment and tow trailers. In the snow season, it is used regularly to plow
city streets. Due to the severe duty that is demanded, these pickup plow trucks are assigned
a 12 year life expectancy. This unit has 75,000 hard miles on it and will begin a decline in
condition. Repair costs will continue to climb as rust, age and use takes its toll. It is
proposed to use truck #117 as a backup truck to be used for summer help to paint curbs in
the summer and will be used to plow snow around the Central garage and public works
complex going forward. Currently, truck #105 which is a 2008 F250 4x4 has been used for
this purpose but it is worn out and is proposed to be sold off either on Purple Wave or the
city auction.
22-3001
______________________________________________________________________________________
Prepared by: WEC Page 2 of 2
BUDGET IMPACT: There are funds budgeted in the Vehicle Replacement Program for
this purchase.
SUPPORTING DOCUMENTS:
1. State Bid Information Sheet
_____________________________________________________________________________________
Prepared by: TOE Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
JANUARY 18, 2022
AGENDA ITEM: Bid recommendation, purchase of two (2) pickup trucks for Parks
Division.
SUMMARY RECOMMENDATION: The City Manager, Director of Parks and
Recreation, Fleet Superintendent, and Purchasing Agent recommend that the City Council
approve waiving the normal purchasing policies and using the State bid from Morrow
Brothers Ford in Greenfield, IL in the amount of $26,490.00 per truck for this purchase.
BACKGROUND: The city’s fleet superintendent has been informed by the local truck
dealers, which included the local Ford of Galesburg and Yemm Chevrolet, that they are
not able to bid on any trucks the city needs to have replaced this year until the end of 2022.
This would mean that the earliest the city could receive a truck would be 2023. This is due
to the nationwide shortage of new trucks. The City currently has vehicles that need to be
replaced due to their condition, so waiting until next year is not possible without putting
money into repairing the vehicles.
Fortunately, the city’s fleet superintendent discovered that it is possible to get some trucks
through the State bid. Morrow Brothers Ford from Greenfield, IL was awarded the State
bid. The official ordering time is closed, however, the dealer put in for some additional
trucks that the city can purchase if the city moves quickly on agreeing to purchase them.
Given the short time frame when the trucks will be available and the current inability of
local dealers to get trucks at this time, it is proposed to waive the normal purchasing policy
and purchase the replacement trucks for the Parks Division from the State bid. If for some
reason, those trucks from the State bid are no longer available using the State bid pricing,
the order from Morrow Brothers Ford will be canceled and the city will issue a formal bid
proposal later this year.
The vehicles being replaced are vehicle #512 and #513 which are both 2007 Ford F-150s.
Both of these vehicles are due for vehicle replacement this year. The vehicles being
replaced will then be used to replace older vehicles that are not on the replacement plan
that are no longer serviceable.
BUDGET IMPACT: There are funds budgeted in the Vehicle Replacement Program for
this purchase.
SUPPORTING DOCUMENTS:
1. None
22-3002
TOWN OF THE CITY OF GALESBURG
Date:January 18, 2022 Agenda Number:22-9002
TOWN FUND $5,890.69
GENERAL ASSISTANCE FUND $3,461.85
IMRF FUND
SOCIAL SECURITY/MEDICARE FUND
LIABILITY FUND
AUDIT FUND
TOTAL $9,352.54
1/11/22 at 14:51:49.66 Page: 1
TOWN FUND
Town Payment Due Report
For the Period From Dec 28, 2021 to Jan 11, 2022
Vendor ID
Name
Trans Date Item ID
Item Description
Amount
Ameren
AMEREN ILLINOIS
1/11/22
Electric Service for 11/22 thr
184.75
1/11/22
Gas Sevice for 11/22 thru 12/2
156.75
341.50
CityGalesburgEXPENSE
City of Galesburg
1/1/22
Water billing for service 11/3
54.30
1/3/22
2022 Network Services for Asse
1,860.00
1/3/22
2022 OPEB Contribution for Ass
90.00
1/6/22
January 2022 Stratus for GA of
38.44
1/6/22
January 2022 Stratus for Asses
68.10
2,110.84
CityGalesburg-GROUP
City of Galesburg
1/6/22
February 2022 Group Insurance
2,820.18
2,820.18
GALE CREDIT UNION
GALE CREDIT UNION
1/11/22
W/H Liabilty - Williams HSA fo
100.00
100.00
LoraCleaning
Lora McAllister
1/11/22
Cleaning Services for Townshii
320.00
1/11/22
Additional: Window Cleaning I
100.00
1/11/22
Holiday Tip - Thank you!
30.00
450.00
PETTY CASH
PETTY CASH
1/11/22
Paper Delivery Holiday tip for
30.00
1/11/22
Batteries & WD40 from Peoples
38.17
68.17
Report Totals 5,890.69
1/11/22 at 14:51:49.75 Page: 2
TOWN FUND
Town Payment Due Report
For the Period From Dec 28, 2021 to Jan 11, 2022
Vendor ID
Name
Trans Date Item ID
Item Description
Amount
1/11/22 at 15:11:53.52 Page: 1
TOWN OF THE CITY OF GALESBURG
General Assistance Advance Payment Report
For the Period From Dec 28, 2021 to Jan 11, 2022
Account ID Vendor ID Line Description Date Check #Debit Amou Credit Amo
1-602 PRUKA Invoice: G14975 12/29/21 23593 319.00
1-104 RICHARD PRUKA 319.00
1-612 OakbrookCorpLAU Invoice: G14979 12/29/21 23594 10.00
1-104 Oakbrook Corporation 10.00
1-612 LibertyMutual Invoice: G14980 12/29/21 23595 46.47
1-104 Liberty Mutual Group 46.47
1-612 STATE FARM_Twitt Invoice: G14987 12/29/21 23596 91.44
1-104 STATE FARM 91.44
1-612 ILSecretaryofState Invoice: G14988 12/30/21 23597 151.00
1-104 ILLINOIS SECRETARY OF
STATE
151.00
1-602 TalbertK Invoice: G14981 12/30/21 23598 295.00
1-104 KEVIN TALBERT 295.00
1-603 City WATER Galesb Invoice: G14985 12/30/21 23599 49.00
1-104 CITY OF GALESBURG WATER 49.00
1-603 City WATER Galesb Invoice: G14991 1/3/22 23600 123.88
1-104 CITY OF GALESBURG WATER 123.88
Total 1,085.79 1,085.79
1/11/22 at 15:10:53.09 Page: 1
TOWN OF THE CITY OF GALESBURG
General Assistance Payment Due Report
For the Period From Dec 28, 2021 to Jan 11, 2022
Vendor ID Date Account Description Invoice/CM #Debit Amou Credit Amount
ADM_CITYGALES-GROU 1/6/22 Group Health Insurance 0362086 1,264.43
1,264.43
ADM_CityGalesburgExp 1/3/22 Other Post Employee Benefits 0362000 60.00
60.00
ADM_F&MBank 1/11/22 125HSA 2022_Jan15 150.00
150.00
BigLots 1/11/22 Assistance-Food 3100028000_G 44.23
44.23
BigLots 1/11/22 .Assistance-P & H 3100028001_G 49.20
49.20
BigLots 1/11/22 .Assistance-P & H 3100028002_G 50.00
50.00
BigLots 1/11/22 .Assistance-P & H 3100028003_G 26.68
26.68
BigLots 1/11/22 .Assistance-P & H 3100028004_G 49.28
49.28
BigLots 1/11/22 .Assistance-P & H 3100031802_G 51.18
51.18
BigLots 1/11/22 .Assistance-P & H 3100031841_G 49.57
49.57
BigLots 1/11/22 Assistance-Food 310003184_G1 23.52
23.52
HY-VEE_Main 1/11/22 Assistance-Food G14873_NOV 44.90
44.90
HY-VEE_Main 1/11/22 Assistance-Food G14921_DEC 61.80
.Assistance-P & H 35.40
97.20
HY-VEE_Main 1/11/22 .Assistance-P & H G14964_DEC 46.78
46.78
HY-VEE_Main 1/11/22 .Assistance-P & H G14967_DEC 48.90
48.90
HY-VEE_Main 1/11/22 Assistance-Food G14970_Dec 46.33
46.33
HY-VEE_Main 1/11/22 Assistance-Food G14990_jAN 98.94
98.94
ILSecretaryofState 12/30/21 Assistance-Misc (laund&trans G14988 151.00
151.00
SalvationArmyThrift 1/4/22 .Assistance-P & H 846_G14930 23.92
23.92
2,376.06 2,376.06
1/11/22 at 15:02:03.67 Page: 1
TOWN OF THE CITY OF GALESBURG
GA Payroll Expenses Report
Jan 1 - Jan 15, 2021
Vendor ID Date Invoice/CM #Line Description Debit Amount Credit Amount
ADM_F&MBank 1/11/22 2022_Jan15 W/H Liability for Natof HSA -
January 15, 2022
150.00
Farmers and Mechanics Bank 150.00
ADM_ICMA 1/11/22 2022_Jan15 W/H Liabillity After-Tax - Natof
Roth 457 for January 15, 2022
150.00
ICMA RETIREMENT-457 150.00
ADM_Payroll 1/11/22 2022_Jan15 Net Salaries for January 1-Jan
15, 2022 for GA
2,659.19
Net Hourly for Janary 1-Jan
15, 2002 for GA
317.45
PAYROLL ACCOUNT 2,976.64
3,276.64 3,276.64
1/11/22 at 14:50:57.24 Page: 1
TOWN FUND
TOWN Payroll Expenses Report
Jan 1 - Jan 15, 2022
Vendor ID Date Account Description Invoice/CM #Debit Amou Credit Amoun
GALE CREDIT UNION 1/11/22 125HSA 2022_Jan15 100.00
100.00
IDOR 1/11/22 State P/R Taxes Withheld 2022_Jan15 399.72
399.72
IHMVCU 1/11/22 125HSA 2022_Jan15 250.00
250.00
PAYROLL 1/11/22 Payroll Account 2022_Jan15 6,042.98
Payroll Account
6,042.98
6,792.70 6,792.70