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08152022 City Council Packet ext
55 W. TOMPKINS STREET GALESBURG, IL 61401 WWW.CI.GALESBURG.IL.US City Council Agenda August 15, 2022 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers August 15, 2022 Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7. 5:30 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from August 1, 2022 Proclamation International Overdose Awareness Day Presentation Blue Ribbon Award Consent Agenda #2022-16 22-2047 Resolution Amendment of the Housing Repair Assistance Program for Owner- Occupied Single Family Residences 22-4074 Approve Amendment to the agreement with FC Galesburg 22-4075 Approve WIRC Technical Services Agreement 22-5011 Receive Fire Pension Report 22-5012 Receive Police Pension Report 22-8015 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 22-1024 Ordinance Ordinance amendment regarding Murals (Final Reading) 22-1025 Ordinance Zoning amendment of 1156 N. Seminary Street (Final Reading) 22-2048 Resolution Police Department officer recruitment incentives Bids, Petitions and Communications 22-3028 Bid Seal Coat Parking Lots L, C and Voyles West 22-3029 Bid Sale of city owned properties 22-3030 Bid Purchase of new greens mower Public Comment City Manager’s Report A. August TAC Report Miscellaneous Business (Agreements, Approvals, Etc.) 22-4076 Approve Demolition process for properties located at 187 Garfield Ave., 596 Mulberry St., 175-193 N Cherry St., 154 N Henderson St., and 715 Monmouth Blvd. 22-4077 Approve Workers’ Compensation Settlement Agreement for Skinner v. Galesburg 22-4078 Approve Workers’ Compensation Settlement Agreement for Kisler v. Galesburg Town Business 22-9018 Bills Closing Comments Executive Session Executive Session Convene into closed door Executive Session for the purpose of discussing: A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, 5 ILCS 120/2 (c)(1) B. Approval of the August 10 and 12, 2022 executive session minutes, 5 ILCS 120/2 (c)(21) Adjournment CITY MANAGER’S OFFICE Operating Under Council – Manager Government Since 1957 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 4 CITY COUNCIL MEETING City Manager’s Report August 15, 2022 CONSENT AGENDA #2022-16 Item 22-2047 Housing Repair Assistance Program Amendment Staff recommends approval of a resolution amending the recently approved Housing Repair Assistance Program for Owner-Occupied Single-Family Residences. The proposed revision under consideration would be to remove the requirement that an applicant have current property and casualty insurance to apply for the program. Item 22-4074 FC Galesburg Agreement Staff recommends approval of an amendment to update the agreement to allow FC Galesburg, NFP, Inc. (FCG) use of City of Galesburg facilities for soccer. FCG has had an on-going agreement with the City of Galesburg Parks and Recreation since 2020 to utilize facilities. The amendment is updated to allow for use of all city soccer fields, which will now include the Churchill Jr. High outdoor field area. Item 22-4075 WIRC Technical Services Agreement Staff recommends approval of a Technical Services Agreement with Western Illinois Regional Council (WIRC). The agreement provides that WIRC will complete an Illinois Department of Commerce and Economic Opportunity (DCEO) Community Development Block Grant (CDBG) Housing Rehabilitation Grant Application on behalf of the City, for a total cost of $1,500. 00. The agreement also provides that WIRC will coordinate the related survey on behalf of the city, for a shall not exceed amount of $1,200.00 for survey time, mapping, and mileage. If awarded, the grant could be utilized to bring owner-occupied homes, within the target area, up to code and can include many types of work including but not limited to siding, wiring, plumbing, roofing, painting, windows, foundation repair, and lead remediation. There is no match required by the homeowner or the city. Typically, eight to ten homes are rehabilitated with up to $50,000 spent on each home. Item 22-5011 Fire Pension Report The Fire Pension Report is provided to be received and placed on file with the City Clerk’s office. Item 22-5012 Police Pension Report The Police Pension Report is provided to be received and placed on file with the City Clerk’s office. Item 22-8015 Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 4 ORDINANCES AND RESOLUTIONS Item 22-1024 Amendment Regarding Murals (Final Reading) The Planning and Zoning (P&Z) Commission recommends approval of an amendment to the development ordinance regarding murals. Staff concur with this recommendation. The amended ordinance would allow murals on exterior building walls in all non-residential zoning districts with proposed murals to be reviewed by the Development Review Committee. Item 22-1025 Zoning Amendment (Final Reading) The Planning and Zoning (P&Z) Commission recommends approval of a zoning amendment to go from Single Family (R1B) to Neighborhood Business (B1) for the property located at 1156 N. Seminary Street. Staff concur with this recommendation. Graham Hospital Association has recently purchased the adjacent property to the north and are renovating the building to be used as a new clinic in the community. They are proposing to purchase the lot at 1156 N. Seminary Street and demolish the structures, which will provide them the ability to expand their parking lot. Landscaping and/or fencing would be required along the south and west property lines that abut residentially zoned properties. Item 22-2048 Police Department Officer Recruitment Incentives Staff recommends approval of a resolution which authorizes two incentives for recruitment of police officers. Nationwide, police agencies are seeing drastic reductions in the number of applicants for positions in law enforcement, which is compounded by an increase in resignations and retirements. The Galesburg Police Department is seeing a similar trend and currently has six vacancies, which will increase to seven vacancies in two weeks when another officer departs. In addition to the seven vacancies, the two most recently hired police officers are still in training and will not be able to actively fill shifts until they have completed all training in approximately 30 weeks. This resolution grants Administration authority to implement a hiring bonus program. Through this program, a law enforcement officer hired will receive a $2,000 bonus upon successful completion of the Police Training Institute (or upon hire date for lateral candidates). They will then receive successive payments of $2,000 over the next four years for each year that they remain employed by the Galesburg Police Department. At a maximum, a law enforcement officer would receive $10,000 over a four-year period. The second program under this resolution, would allow the City Manager authority to award relocation expenses not to exceed $1,000 to any law enforcement officer who must relocate from outside the residency radius. Both programs would expire two years from enactment of this resolution, unless extended by the City Council. Individuals who are receiving the bonuses would continue to receive them, but officers hired after this sunset date would not be eligible for the bonus. Contingency funds will be utilized for any payments in 2022. Funds will be budgeted in the 2023 budget if the City Council approves the programs. BIDS, PETITIONS AND COMMUNICATIONS Item 22-3028 Seal Coat Parking Lots L, C, and Voyles West Staff recommends approval of the bid in the amount of $16,085.69 from Johnson Trucking & Blacktopping for sealing parking lot’s C, L, and Voyles West. Four bid packets were sent out and one bid was received. The low bidder for the project was Johnson Trucking and Blacktopping. The bid is within project estimates and is recommended for award. There are sufficient funds budgeted for this work from the City Gas Tax fund (14). ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 4 Item 22-3029 Sale of City Owned Properties Staff recommends accepting the bids as outlined for the sale of city owned property. Twenty-two vacant parcels were offered for sale. Bids were received on sixteen of the tracts that were offered for sale. There were twelve parcels with single bids and four parcels with multiple bids. Based upon the recommended actions, the city would collect $5,863 for the sale of sixteen tracts, as well as would eliminate all yearly maintenance costs associated with these tracts. All funds received from the sale will go into fund 23 Property Redevelopment. Item 22-3030 Purchase of New Greens Mower Staff recommends approval of the bid from MTI Distributing for the purchase of a Toro Greens Master 3400 Tri-Flex model 04520 in the amount of $66,895.00 including trade. The greens mower will be used by the Golf Division to replace the current unit, which is approaching the end of its useful life. Three bids were received for this request. The low bid did not meet specifications, with the best bid meeting specifications submitted by MFT Distributing. There are sufficient funds in the Vehicle Replacement Fund (58) for this purchase. CITY MANAGER’S REPORT A. August TAC Report MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 22-4076 Initiation of Demolition Process Staff recommends City Council authorize demolition proceedings for properties located at 187 Garfield Avenue (residence & detached garage), 596 Mulberry Street (residence), 175-193 N. Cherry Street (commercial building), 154 N. Henderson Street (residence), and 715 Monmouth Boulevard (residence & detached garage). All of the properties are in a dilapidated and unsafe condition. After an inspection of the properties, the building inspector sent the required notification to the owners of the properties requesting compliance. The buildings have not been repaired or brought into a safe condition. If this item is approved by council, staff will start the legal process to obtain an order for demolition through the court system and bid out demolition of the properties. Item 22-4077 Workers’ Compensation Settlement Agreement for Skinner v. Galesburg Staff recommends approval of a settlement agreement which resolves a pending workers’ compensation case related to multiple work injuries sustained by Mr. Skinner. In exchange for a release of claims, Mr. Skinner will be compensated $7,906.40 and the City will pay an additional $7,906.40 towards disputed medical expenses that he incurred treating these injuries. Sufficient funds are available in the Risk Management Fund (078). Item 22-4078 Workers’ Compensation Settlement Agreement for Kisler v. Galesburg Staff recommends approval of a settlement agreement which resolves a pending workers’ compensation case related to an injury sustained by Mr. Kisler in July 2020. In exchange for a release of claims, Mr. Kisler will be compensated $28,113.29. Sufficient funds are available in the Risk Management Fund (078). ___________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 4 TOWN BUSINESS Item 22-9018 Town Bills Respectfully submitted, Wayne Carl Interim City Manager Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois August 1, 2022 5:30 p.m. Called to order by Mayor Peter Schwartzman at 5:30 p.m. Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis, Kevin Wallace, Dwight White, Jaclyn Smith-Esters, Sarah Davis, and Larry Cox, 8. Also Present: Community Development Director Steve Gugliotta, City Attorney Brad Nolden, and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present. The Pledge of Allegiance was recited. Pastor Tony Franklin gave the invocation. Council Member Smith-Esters, Youth Commission Council Liaison, gave a report on recent Commission activities: ●A tour of Carl Sandburg College took place on June 27th. Another one is being looked at for Knox College. ●The Lombard School park clean-up that was scheduled for June 21st will be rescheduled. ●The Commission reviewed a summer activity list. ●Discussion was held on affordability of City youth programs. ●Lisa Watson, Election Commission Executive Director, will speak at the next meeting on August 11th. ●It was also suggested that other organizations be invited to future Commission meetings, such as the NAACP. Council Member Davis moved, seconded by Council Member Smith-Esters, to approve the minutes of the City Council’s regular meeting from July 18, 2022. Roll Call #2: Ayes: Council Members Hix, Wallace, White, Smith-Esters, Davis, and Cox, 6. Nays: None Absent: None Abstain: Council Member Dennis, 1. Chairman declared motion carried. CONSENT AGENDA #2022-15 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 22-2044 August 1, 2022 Page 1 of 11 Approve Resolution 22-39 authorizing the transfer of $46,200 from the TIF II Fund to the TIF IV Fund for redeveloper assistance to Dame Fine Coffee, LLC. 22-6002 Approve the following Commission appointments: John Peterson, Public Transportation Advisory Commission, term expires June 2025. Gorette K. Kupa, Community Relations Commission, term expires February 2026. 22-8014 Approve bills in the amount of $1,230,755.17 and advance checks in the amount of $709,948.63. Director Gugliotta explained that TIF 2 and TIF 4 abut each other and therefore funds can be transferred between the two. TIF 2 was initiated in 1998 and will expire at the end of the year. He noted that another TIF location could be created in the community. Council Member Cox moved, seconded by Council Member Davis, to approve Consent Agenda 2022-15. Roll Call #3: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 22-1022 Council Member Wallace moved, seconded by Council Member Davis, to approve Ordinance 22-3678 on final reading amending Chapter 33 of the Galesburg Municipal Code to establish an Airport Advisory Commission. Roll Call #4: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared motion carried. 22-1023 Council Member Smith-Esters moved, seconded by Council Member Cox, to approve Ordinance on final reading amending Chapter 80 of the Galesburg Municipal Code regarding UTVs and neighborhood golf carts to operate on the certain City streets. Council Members Wallace and Dennis noted that insurance will be an extremely important requirement. Council Member Cox stated that this has been a difficult decision for him. He noted that at one time we lived in the freest country in the world but that now because of many regulations that August 1, 2022 Page 2 of 11 governments have implemented (local, state, etc.) we are not. He stated that we have a lot of restrictions on what we can do personally and collectively, where we can go, how we can build, and what we can do with our own properties. He stated that he has struggled with this ordinance as it’s one that actually makes us more free. He believes if motorcycles were against the law right now, professionals would probably recommend not allowing them because they are dangerous. He feels that if people followed the guidelines and rules, UTV’s could be safer than motorcycles. However, we need to weigh safety vs. freedom and that’s not an easy choice. For this reason, he will be abstaining from the vote and going with the majority of the Council. Council Member White stated that he agreed with Council Member Cox about a free country and that he asked many of his constituents about this ordinance since they are who he represents. He noted that none were in favor of the ordinance and that he would be voting no. Mayor Schwartzman pointed out the map that accompanied the ordinance and noted that there are many roads that would be off limits or could not be crossed. He stated his appreciation for the residents and Council Members who brought the item forward. Roll Call #5: Ayes: None Nays: Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Davis, 6. Absent: None Abstain: Council Member Cox, 1. Chairman declared motion failed. 22-1024 Ordinance on first reading amending Chapter 152 of the Galesburg Municipal Code regarding allowing murals on exterior building walls in all non-residential zoning districts. Proposed murals will be reviewed by the Development Review Committee. Council Member White inquired about how graffiti will be addressed in terms of the definition of art. Director Gugliotta and City Attorney Nolden noted that the Development Review Committee would review submissions for non-residential zoning districts but would not be approving submissions based on content. If not approved, the applicant could apply for a variance. 22-1025 Ordinance on first reading to amending the zoning from Single Family (R1B) to Neighborhood Business (B1) on the property located at 1156 North Seminary Street. 22-2045 Council Member Smith-Esters moved, seconded by Council Member Cox, to approve Resolution 22-40 regarding the use of the American Rescue Plan Act funds for regular public safety salaries. Roll Call #6: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays: None Absent: None August 1, 2022 Page 3 of 11 Chairman declared motion carried. 22-2046 Council Member Dennis moved, seconded by Council Member Smith-Esters, to approve Resolution 22-41 to accept the donation of two lots (1965 East Main Street and the vacant lot formerly known as 1969 East Main Street). The property will likely be rezoned Institutional, similar to other City parks, and could be demolished by the end of the year. The Council thanked the property owners for their donation. Roll Call #7: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared motion carried. BIDS, PETITIONS, AND COMMUNICATIONS 22-3027 Council Member Smith-Esters moved, seconded by Council Member Davis, to approve the purchase of a 2023 Alexis Spartan pumper apparatus from Alexis Fire Equipment in the amount of $573,136 for the Fire Department. Council Member Cox stated that he is thankful for the City’s Vehicle Replacement Fund that ensures future funding for these purchases. Fire Chief Hovind noted that the call volume has increased and that this truck is expected to last 10-12 years. He also stated that Alexis is very reputable and has complete confidence in their equipment. Roll Call #8: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared motion carried. PUBLIC COMMENT Brother Shabazz addressed the Council stating that Council Member Cox’s comments disturbed him, as well as past comments from the Police Chief. There has been an ongoing discussion on policing in the United States and that he advocates for defunding the police. He stated that Council Member Cox’s comments about our country once being free made him question when that time was for black people. He added that millions of black Americans lived through Jim Crowe laws and that they have been second class citizens by law up until the 1970’s. He stated that people need to stop spreading the myth of a free America since it has never been free for black Americans. Shabazz stated that for most of America’s time, at least up until the 1970s, the Police have served as terrorists towards black people. He commented that Galesburg has a prison that is overwhelmingly populated with black men, which is not by accident but by design. He stated August 1, 2022 Page 4 of 11 that there needs to be honesty about our history, but many are confused or ignorant about it, and for representatives of Galesburg to repeat this myth is indicative of the problem. Council Member Cox responded by stating that those were not his facts but from an organization that looks at countries worldwide and finds out which ones are the freest. He noted that they don’t go back 50 or 100 years, but instead 30 years. There have been new laws and regulations that have not benefited black people such as restricting housing, which has been aimed at minorities and should never have been done. He stated that his thought on his comments was not to say that minorities have not been discriminated against, but that as time goes on we place more restrictions on our freedoms throughout this country. Selina Godina, representing the Carl Sandburg College Latino Club, addressed the Council regarding a project they are doing on the history of Boxcar people in our community and their legacy with the railroad. She cited the movie,Boxcar People, which tells the story of Mexican workers recruited in the early 1900s to work the railroads in Galesburg, including many local families such as the Ponces, Pachecos, Lunas, and more. Mexico was torn by a bloody civil war and many American men had gone off to fight in World War I. The railroad companies looked south, offering displaced Mexicans a job and a place to raise a family and a home in the form of a boxcar. The film tells the story of a proud people with strong traditions and deep faith who came to love their adopted country. Godina stated that with the assistance of some of the relatives of the Boxcar families they would like to dedicate three camps where they used to reside with memorial plaques. They would like to also place a main memorial sign near the former Cooke School near West Second Street. She asked the Council to help honor the great contributions of the Boxcar families and have reached out to them, but unfortunately have not heard back from anyone. These memorials will also honor Galesburg’s Hispanic community. Anthony Law, Carl Sandburg College, addressed the Council by adding that the Latino Club started this project about one year ago with the hope that by Hispanic Heritage Month, which is September 15th through October 15th, they would have something that would recognize the efforts of these families. He stated that the reality is that the railroad has sustained our community and that these stories need to be remembered and passed onto future generations. Hopefully by this time next year the community can have these memorials to honor their contributions and ask that the City step up and help them make this a reality. Reverend Andrew Jowers addressed the Council and stated that he agrees with Brother Shabazz and that we are in a great nation but that we have a dark past; something that people don’t talk about because it’s so painful. He feels that Galesburg is a wonderful place to live, has great possibilities, and can have unity. He commented that he wondered how many minorities are working on the new library, or if any worked on the renovated buildings for District 205. He also noted the employees of the City are predominantly white and that the streets that are being built around the library have very few African Americans or Hispanics providing labor. This is all something the community needs to August 1, 2022 Page 5 of 11 commit to working on and changing. He also believes that both Chiefs are trying to change the diversity of their departments and thanked them for their assistance. Reverend Jowers also announced that a celebration of life will be held on August 6th, 5 p.m., at Bethesda Missionary Baptist Church for the community to celebrate the life of Carlos Duncan. A memorial service will be held as well on August 13th at First Baptist Church with the visitation from 9-11 a.m. and the service at 11 a.m. Leah Cain addressed the Council requesting that more lights be added to the Dog Park. They have noticed in the morning that there are piles of clothes everywhere and would hope that better lighting could help with this concern. Robert Cain added that a portable toilet should be added near the Dog Park as well. CITY MANAGER’S REPORT MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) 22-4069 Council Member Smith-Esters moved, seconded by Council Member Davis, to approve the emergency demolition of the house located at 518 West South Street by Brown Excavating and Demolition in the amount of $28,950. Roll Call #9: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared motion carried. 22-4070 Council Member Dennis moved, seconded by Council Member Davis, to approve a Tax Increment Financing Redeveloper Agreement with Dame Fine Coffee, LLC for the purchase, demolition, site preparation and utility work for the properties located at the southwest corner of East Main Street and Illinois Avenue. The incentive would be approximately $46,200. Roll Call #10: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared motion carried. 22-4071 Council Member Dennis moved, seconded by Council Member Davis, to approve a $10,000 Startup grant, $10,000 Southside Occupancy grant, and a $25,000 Business Collateral Assistance grant for Dame Fine Coffee, LLC for the purchase of the properties at the southwest corner of East Main Street and Illinois Avenue. Council Member White stated that the business has applied for incentives through the Minority and/or Woman owned Business Startup Assistance Program, Southside Occupancy Assistance August 1, 2022 Page 6 of 11 Program, and Business Collateral Assistance Program. He explained that the definition of “tenet” is a principle or belief, and feels that in terms of these programs, tenet means what and who the programs were designed for. He understands that the owner is a minority (a woman), and agrees with the Minority and Collateral programs. But stated that the Southside Occupancy Assistance Program evidently only means someone has to put something on the south side of Main Street in order to qualify. He understood the tenet of the program was that businesses were to be south of Main Street, not on the south side of the street. He feels that it undercuts the program and that this is a skirt around for the program. He gave a personal example of when we worked at Western Illinois University and they wouldn’t hire minorities. The college’s list was long and they would never get to the minorities so the NAACP fought with them until they threw out the list/register. Seventeen were hired, but ten of them were women and seven were African American men, but they still skirted the issue. He also noted that if you look at the highway department you don’t see black men, but instead women, which again is skirting the issue. He is not against people having businesses but Affirmative Action was started to put black males to work so that they could take care of their families. He feels that this rule is still being skirted since women are being considered a minority and many black males still don’t have jobs. Council Member White stated that he thought these programs were for the southside of Galesburg, maybe four blocks south of Main Street, not simply on the south side of Main Street. He doesn’t feel that there is anything on the west side of south Galesburg, in his Ward, except cannabis stores, liquor stores, and high-end convenience stores. He wants to see some of these incentives used in his neighborhood and in the Fourth Ward, and he doesn’t want to see it on Main Street. He feels this is a cheap way of skirting what the tenets of these programs were for and wants to see minorities -- African Americans -- have businesses that are being targeted for these incentives. He stated that any caucasion person could have their wife qualify for these programs in order to start a business. These programs are for African Americans, Latinos, etc., to help them have a place for businesses. He stated that this is the first grant award for these programs and feels that the tenets of the program were skirted and that he would be abstaining from voting. Mayor Schwartzman stated that appreciated Council Member White’s comments but clarified that he didn’t think he was specifically speaking about the people who were at the meeting for this approval. He noted that they are following the rules as approved by the City Council. Council can address amending the rules in the future. The Mayor noted that this is the second business who has applied for one of these programs and that the Committee will continue to operate under the rules as set by Council. The Mayor wanted to emphasize that what is in front of the Council for their approval are business owners that have made an effort to start a business in our community. He also made a point that the southside of Galesburg is ambiguous, and that technically Cottage Hospital is geographically the center of the community. He wants to be very receptive to this family and support the efforts they are making to have a business in our community. August 1, 2022 Page 7 of 11 Council Member Hix thanked the owners for establishing a business in Galesburg and will be voting to support them. Roll Call #11: Ayes: Council Members Hix, Dennis, Wallace, Smith-Esters, Davis, and Cox, 6. Nays: None Absent: None Abstain: Council Member White, 1. Chairman declared motion carried. Council Member Davis left the meeting at 6:34 p.m. 22-4072 Council Member Cox moved, seconded by Council Member Wallace, to approve a $10,000 Southside Occupancy grant for All Star Sports Academy to purchase the property at 2051/2085 Grand Avenue. Roll Call #12: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Cox, 6. Nays: None Absent: Council Member Davis, 1. Chairman declared motion carried. 22-4073 Council Member Smith-Esters moved, seconded by Council Member Dennis, to approve construction engineering services agreement with Hutchison Engineering, Inc., in an amount not to exceed $87,000.92 for the Taxiway B project at the Galesburg Municipal Airport. Roll Call #13: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Cox, 6. Nays: None Absent: Council Member Davis, 1. Chairman declared motion carried. Council Member Smith-Esters moved, seconded by Council Member Cox, to sit as the Town Board. The motion carried. TOWN BUSINESS 22-9017 Trustee Cox moved, seconded by Trustee Dennis, to approve Town bills and warrants be drawn in payment of same. Fund Title Amount Town Fund $1,366.07 General Assistance Fund $5,830.47 IMRF Fund Social Security/Medicare Fund August 1, 2022 Page 8 of 11 Liability Fund Audit Fund Total $7,196.54 Roll Call #14: Ayes: Trustees Hix, Dennis, Wallace, Smith-Esters, White, and Cox, 6. Nays: None Absent: Trustees Davis, 1. Chairman declared motion carried. Council Member Smith-Esters moved, seconded by Council Member Cox, to resume as the City Council. The motion carried. CLOSING COMMENTS Council Member Smith-Esters reported that it was great to participate in the Taste of Galesburg on Thursday, as well as the Great Balloon Race where she enjoyed the night glow. Both had great weather and she appreciated all the volunteers. She also stated that the discussion about the grants for the southside has opened her eyes and that we need to be more diverse, specific, and define the word minority. She appreciated Council Member White bringing it all to the Council’s attention and that the Council needs to be looking at things with a better eye. Council Member Cox reminded the community that Inbinder Park is closed from sunset to sunrise (near the Dog Park). It was also his pleasure to announce the Blue Ribbon Award winner for the Seventh Ward. He added that he was glad he didn’t have to make the decision since there are many beautifully maintained homes in his Ward. The Community Development Department and Galesburg On Track selected 1138 North Cherry Street, the home of Ed and Tammy Weaver. He noted that the landscaping on this property really shines and he can see why it was selected. He added that he is looking forward to presenting this award, along with the Mayor, to the Weavers on August 15th. Council Member Hix reported as the Council Liaison to the Golf Commission that in the month of June, Bunker Links had 4,586 rounds of golf played, which is a record. Several outings have taken place this summer with others coming before the end of the season. He also thanked Greg and Jackie Saul, Great Balloon Race, for their dedication to the event and was glad we were blessed with good weather. Council Member Dennis stated that there were great comments tonight. He mentioned the recent shootings and how the Police Department is handling them. He is thankful that none of our officers have been shot or killed, but more importantly, that no citizens or bystanders have been injured. He asked if there is anything the City Council can do to help the Police Department. Chief Idle stated that this is a long-term discussion and part of their Strategic Plan but that many things are happening behind the scenes. Council Member Wallace stated that he and the community are praying for the victims of the recent shootings and that he was able to talk to one of the victims who was an organ donor and able to save other lives. He feels that a community center will help get these kids off the streets August 1, 2022 Page 9 of 11 and give them hope and direction. He added that neighbors who were in the path of these shootings are scared. He hopes that reaching out to the youth of our community and partnering with the City and other organizations can help reach kids before it gets to this point. Council Member Wallace addressed the UTV ordinance and that the Council has been pressed on this issue. He stated that there are enough distracted drivers already and that he wasn’t for or against the ordinance. He did note that the Traffic Advisory Commission did not recommend its approval. He also stated that Ms. Godina’s comments on the Boxcar People were enlightening and that his grandfather was the first black American to build wooden boxcars in Galesburg. He used to hear stories from his relatives about the railroad, the Swedes and others who fought for better wages and housing. He believes this history should be known to everyone. Council Member Wallace stated that when he was growing up in Monmouth, if he thought he qualified for a job, he would ask the owner if they had any minorities working for them and most of the time he would get hired. He understands that things are still not fair in this country and that we all need to work together to make it better. He appreciates the help from the NAACP back when he was beginning to work for the railroad. He explained that everyone is entitled to“life, Liberty and the pursuit of happiness." Council Member White stated that he seldom apologizes for things that he says because he speaks from the heart, but his comments were not about a specific business. It’s about the strife and struggle African Americans have in this nation -- a harder time buying a home, getting a job, simply surviving in this nation, and voting. He stated that many people don’t think about these things because they aren’t African American. Council Member White added that this is his home and he feels safe here. He doesn’t feel as safe in Knoxville, Monmouth, or Roseville, based on the world he grew up in. He said that when he was employed at Gates Rubber Company he was fired for doing the same things others were doing and that the same thing happened when he was in the military. He wants to see businesses in the Fourth Ward and that it used to be a thriving and fabulous area of town -- grocery stores and gas stations -- but now if you don’t have a car it’s difficult to get to these places. He’s within a mile of four liquor stores and his neighborhood has more of these stores than any other in Galesburg. Council Member White said that there is a house on the corner of Berrien and Holton Streets that is a former boxcar home. Mr. Ponce took it and made it one of the prettiest homes in the neighborhood. Near Taco Hideout, where he grew up, all the homes were boxcars. He would like a plaque here too (962 E. Berrien Street) and thinks this is a great project. Council Member White stated that the word free is a hard word for him to understand since he’s never been free to go anywhere, choose where he lived or worked, and has always been restricted. August 1, 2022 Page 10 of 11 He noted that he got on the City Council to try to make a difference and let everyone know that they are just like everyone else. He wants a good school for his children, take them on vacation, for them to go swimming when and where they want to, and is blessed that he can afford to do these things for his family. There are a lot of minority kids in town that don’t have that opportunity. Council Member White stated that he came from a poor neighborhood and that crime is because of poverty. He wants to work on giving everyone an equal opportunity. Council Member Smith-Esters left the meeting at 7:04 p.m. Council Member Wallace left the meeting at 7:04 p.m. Council Member White hopes everyone works hard on fixing the shortcomings and reiterated that he wants to see African Americans given business opportunities. Mayor Schwartzman stated that he was wearing a GYAC (Galesburg Youth Athletic Club) shirt that was given to him by Carlos Duncan when he decided to serve on the board of that great organization. Mr. Duncan served this community in ways that we likely don’t full appreciate but his spirit will live on. He encouraged everyone to attend the two events in honor of Carlos Duncan. We had two great events over the past week that he hoped everyone was able to attend -- the Balloon Race and the Taste of Galesburg. It was great to see all the people out and enjoying these events. The Mayor also stated that there will be a press release shortly about Galesburg putting together six short movies in different categories, which will be available on the website and circulated by many businesses in the community. Council Member Smith-Esters returned to the meeting at 7:05 p.m. Lastly, he noted that the City has approved and is supporting an Urban Ag Program that is innovative and will greatly benefit the community. If anyone is interested in applying, please see the City’s website for more information or his Facebook Page. There being no further business, Council Member Dennis, seconded by Council Member Cox, to adjourn the regular meeting at 7:07 p.m. Roll Call #15: Ayes: Council Members Hix, Dennis, White, Smith-Esters, and Cox, 5. Nays: None Absent: Council Members Wallace and Davis, 2. Chairman declared motion carried. Peter D. Schwartzman, Mayor Kelli R. Bennewitz, City Clerk August 1, 2022 Page 11 of 11 WHEREAS, the City of Galesburg does affirm and acknowledge the harm and hardship caused by drug overdose; and WHEREAS, we recognize the purpose of International Overdose Awareness Day as remembering loved ones lost to overdose and ending the stigma of drug-related deaths; and WHEREAS, we resolve to play our part in reducing the toll of overdose in our community, which claimed the lives of more than 3,013 Illinois residents and more than 100,000 people nationwide in 2021, together with countless more affected forever; and WHEREAS, we affirm that the people affected by overdose are our sons and daughters, our mothers and fathers, our brothers and sisters, and deserving of our love, compassion and support; NOW THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg, Illinois, proclaim August 31, 2022, as “OVERDOSE AWARENESS DAY” Dated this 15th day of August 2022. ________________________________ Mayor Peter D. Schwartzman Proclamation ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG AUGUST 15, 2022 AGENDA ITEM: Consideration of a Resolution revising the Housing Repair Assistance Program for Owner-Occupied Single-Family Residences. SUMMARY RECOMMENDATION: The Interim City Manager recommends the City Council approve the revised Housing Repair Assistance Program. BACKGROUND: The City Council adopted Resolution 22-27 on June 6, 2022, which established the Housing Repair Assistance Program for Owner-Occupied Single-Family Residences. The Housing Repair Assistance Program is designed to provide financial assistance in the form of a grant (up to $4,500) to low-to-moderate-income owner-occupied homes within the corporate limits of the City of Galesburg. Eligible activities are meant to bring homes into compliance with housing standards and adopted construction codes and ordinances by using licensed/registered contractors to make repairs. The proposed revision under consideration would be to remove the requirement that an applicant have current property and casualty insurance to apply for the program funds. BUDGET IMPACT: There is $112,500 in the Property Redevelopment Fund designated for this program. Adoption of the proposed revision would not influence the budgeted amount. SUPPORTING DOCUMENTS: 1.Revised Resolution 2.Housing Repair Assistance Program Application and Guidelines 22-2047 RESOLUTION NO. __________ RESOLUTION REVISING THE HOUSING REPAIR ASSISTANCE PROGRAM WHEREAS, on June 6, 2022 the Galesburg City Council adopted Resolution 22-27 establishing the Housing Repair Assistance Program; and WHEREAS, the City of Galesburg, Illinois, a Municipal corporation, (hereinafter called "THE CITY") has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals and welfare; and WHEREAS, in order to implement the public purposes set forth herein, THE CITY may agree to offer incentives to low-to-moderate income owner-occupied homeowners (hereinafter and collectively called “OWNER”) for a specific project at a given location that results in code compliant repairs (hereinafter called “PROJECT”). WHEREAS, the establishment of a policy guiding the use of economic incentives by THE CITY through its municipal powers to bring homes into compliance with minimum housing standards and adopted construction codes and ordinances and provide accessibility modifications, will improve the quality of the existing housing stock and quality of life for residents of THE CITY that meet the guidelines as set forth herein; and WHEREAS, THE CITY wishes to amend the program with the intent of expanding eligibility by removing the requirement for and OWNER to have current property and casualty insurance; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1: That the Housing Repair Assistance Program is hereby established and shall operate in accordance with the checks, guidelines, policies, criteria, and direction contained in Exhibit A and the program application handout; SECTION 2: The project can be funded from the Property Redevelopment Fund, or other funds as designated by City Council for purposes of providing Housing Repair Assistance; SECTION 3. That the Landmark Commission shall further review any project considered under the Housing Repair Assistance Program when the project is located within a locally designated historic district, or the subject property is a locally designated landmark; SECTION 4: The foregoing guidelines are the current policy requirements of the City Council, and may be modified or waived by City Council, if necessary or desirable; SECTION 5: The City Manager and/or designee are hereby authorized and directed to do all things reasonable and proper to carry out the intent and purpose of this Resolution. SECTION 6: That Resolution 22-27, approved by the City Council on June 6, 2022, be revoked, repealed, and eliminated. SECTION 7: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. Approved this day of , 2022, by a roll call vote as follows: Roll Call #: Ayes: _______________________________________________________________________ Nays: ______________________________________________________________________ Absent: ____________________________________________________________________ Abstain: ____________________________________________________________________ ATTEST: ______________________________ Peter Schwartzman, Mayor ____________________________ Kelli R. Bennewitz, City Clerk Community Development Department Housing Repair Assistance Program (Owner-occupied single family residence) For Information Contact: City of Galesburg Community Development Department 55 W. Tompkins St. P.O. Box 1387 Galesburg, IL 61401 (309) 345-3619 Fax: (309) 345-5704 www.ci.galesburg.il.us Housing Repair Assistance Program Page 2 of 16 Last Modified 8/15/22 TABLE OF CONTENTS INFORMATION SUMMARY………………….……………………………………………………………………..………………………….3 HOUSING REPAIR ASSISTANCE PROGRAM……………………………………………………………………..………………………….4 PURPOSE FUNDING LIMITATIONS “BUT FOR” TEST PREVIOUS ASSISTANCE COMPREHENSIVE PLAN AND ZONING CODE COMPLIANCE APPEALS PROCESS DEFINITIONS........................................................................................................................................... 5 APPLICATION PROCESS AND PROCEDURES .................................................................................................... 7 APPLICATION SUBMISSION VERIFICATION OF DELINQUENT BILLS LOCAL HISTORIC DISTRICT OR LOCAL LANDMARK AGREEMENT AND CONSTRUCTION MODIFICATION OF APPROVED PROJECT REIMBURSEMENT PROCESS ....................................................................................................................... 7 REQUEST FOR PAYMENT ADDITIONAL COMMENTS ELIGIBLE AND INELIGIBLE COSTS ................................................................................................................. 8 ELIGIBLE EXPENDITURES INELIGIBLE EXPENDITURES ADDITIONAL REQUIREMENTS ..................................................................................................................... 9 ASBESTOS LEAD CONTRACTORS AND BID DOCUMENTS QUALITY OF WORK PREVAILING WAGE INCOME TAX PROVISIONS DISCLAIMER FORMS HOUSING REPAIR ASSISTANCE APPLICATION .......................................................................................... 10 ATTACHMENT A – BID FORM .............................................................................................................. 14 ATTACHMENT B – CERTIFICATE OF FINAL INSPECTION .............................................................................. 15 ATTACHMENT C – CERTIFICATE AND RELEASE ......................................................................................... 16 Housing Repair Assistance Program Page 3 of 16 Last Modified 8/15/22 HOUSING REPAIR ASSISTANCE PROGRAM INFORMATION SUMMARY The Housing Repair Assistance Program is designed to help City of Galesburg homeowners who need financial assistance in repairing their homes. Eligible properties must be owner-occupied single-family dwellings. PROCESS 1. Applicants must meet income guidelines. (See income limits below) 2. Pick up an application at City Hall in the Community Development Department. 3. Contact the city housing program coordinator to verify your repair project is eligible for the program. 4. Obtain all the items needed to qualify including 2 estimates from licensed contractors. 5. Fill out the application in full and sign it. Your signature must be notarized. 6. Call the city housing coordinator to set up an intake appointment. Attend appointment. 7. Fully completed and verified applications will be reviewed by a committee. 8. Homeowner will be notified of project approval. No work can be started before that time. 9. Funds are available first come first served basis on fully completed applications with all the required documentation. ITEMS NEEDED TO QUALITY (All items are required to qualify for the program) PROOF OF HOME OWNERSHIP – Deed. PROOF OF INCOME FOR ALL MEMBERS OF THE HOUSEHOLD 18 OR OLDER – This includes all income sources including pension, paychecks, disability income, social security, TANF, interest, tips, unemployment benefits, etc. Please provide 2021 tax return. (See income limits below.) CHECKING, SAVINGS, INVESTMENT & 401K ACCOUNT STATEMENTS SHOWING BALANCES. There is an upward limit of available money (liquid assets) of $5000. Persons aged 62 or older or those with a disability are allowed up to $10,000 in available money (liquid assets). PROVIDE 2 BIDS FROM LICENSED CONTRACTORS (One each from two different contractors.) PHOTO ID or DRIVER’S LICENSE PHOTOS OF NEEDED HOME REPAIR NO OUTSTANDING UTITILIES BILLS, FEES, or LIENS WITH THE CITY of GALESBURG 2022 ANNUAL INCOME LIMITS ESTABLISHED BY THE US DEPARTMENT OF HOUSING & URBAN DEVELOPMENT (HUD). TOTAL HOUSEHOLD MEMBERS 1 2 3 4 5 6 7 8 UNDER 80% AREA MEDIAN INCOME $42,500 $48,600 $54,650 $60,700 $65,600 $70,450 $75,300 $80,150 MAXIMUM AWARD IS $4,500. Any amount over $4,500 is the responsibility of the owner. Any project $4,500 or under, the owner is responsible for 5% of the cost, (5% of $4,500.00 is $225). The owner must demonstrate the ability to pay these outstanding costs. PLEASE READ FULL HANDBOOK FOR MORE DETAILS AND EXPLANATIONS. QUESTIONS? Please call the City Housing Program Coordinator (309)345-3652 for questions or to set up an appointment once you have all required documents. Housing Repair Assistance Program Page 4 of 16 Last Modified 8/15/22 HOUSING REPAIR ASSISTANCE PROGRAM PURPOSE: The Housing Repair Assistance Program is designed help owner occupied homeowners within the corporate limits of the city of Galesburg who are struggling to get repairs done on their own. Eligible activities are meant to bring homes into compliance with housing standards and adopted building codes and ordinances, as well as improve accessibility into and out of the home. This policy shall be used as a guide in processing and reviewing applications requesting Housing Repair Assistance. The City shall have the option of amending or waiving sections of this policy when determined necessary or appropriate. The provision of financial assistance is at the sole discretion of the City. The City reserves the right to reject or approve projects on a case-by-case basis, taking into account established policies, specific project criteria. Meeting policy guidelines or other criteria does not guarantee the award of assistance. Furthermore, the approval or denial of one project is not intended to set precedent for approval or denial of another project. FUNDING LIMITATIONS: Housing Repair Assistance is subject to availability of funds is also subject to negotiation and final review and approval of City Council. “BUT FOR” TEST: Housing Repair Assistance should only be used to trigger projects that would not otherwise occur given the prevailing market conditions. Housing Repair Assistance will not be provided to projects that have the financial feasibility to proceed without the benefit of the assistance. PREVIOUS ASSISTANCE: Applicants are eligible to receive Home Repair Assistance one time only at a single address. However, assistance can be provided to a prior recipient who now owns and occupies a new residential dwelling in the City, as long as the property owner has remained in good standing with the City. Likewise, Home Repair Assistance may be provided to the new owner of a previously rehabilitated property. COMPREHENSIVE PLAN AND ZONING: The City will consider whether the project is harmonious with the surrounding properties and uses, whether it is allowable under current Development and Construction codes and if it complies with the intent of the Comprehensive Plan. CODE COMPLIANCE: There must be no outstanding Municipal Nuisance Code violations on the subject property or any other property owned within the City at the time of application and throughout repair work being conducted. If Nuisance code violations are cited during application or during repair work, all reviews and work will halt until such violations have been cleared. All work shall be done in compliance with the Building Codes, Zoning Codes and applicable ordinances. Permits shall be obtained and work shall be inspected and approved. APPEAL PROCESS: If the applicant is unsatisfied with the determination of eligibility, the applicant may appeal the decision to the Director of Community Development no later than 30 days after denial. Housing Repair Assistance Program Page 5 of 16 Last Modified 8/15/22 DEFINITIONS ACCESSIBLE: The public and common use areas of the building that can be approached, entered, and readily used by persons with different types and varying degrees of accessibility needs. ACCESSORY STRUCTURE: Detached structures located on the property, including but not limited to: garages, and sheds. APPLICANT: All property owners of record for a property when Housing Repair Assistance is requested. CONTRACT FOR DEED (Installment Contract): A contract between a purchaser and a seller of real property to convey a title after certain conditions have been met and payments have been made. Usually the buyer does not receive title to the property until the final payment is made. ELDERLY PERSON: Person 62 years of age or older. HOUSEHOLD: All persons who occupy a housing unit. The occupants may be a single-family, one person living alone, two or more families living together, or any other group of related or unrelated persons who share living space. Non-marital cosigners who have an ownership interest only for debt consideration in the property but can verify that their principal residence is elsewhere shall not be considered to be “occupants” of the household for purposes of determining household eligibility. HOUSEHOLD INCOME: Gross amount of income for all adult household members that is anticipated to be received during the coming 12-month period. The applicant's household income shall include the following: 1. Gross earnings of the applicant’s household; gross earnings shall include all income which constitutes a regular contribution to household income, including but not limited to: a. Wages and salaries, overtime pay, commissions, fees, tips and bonuses, and other compensation for personal services. b. Net income from the operation of a business or profession. c. Interest, dividends, and other net income of any kind from real or personal property. d. The full amount of periodic amounts received from Social Security, annuities, insurance policies, retirement funds, pensions, disability or death benefits, and other similar types of periodic receipts, including a lump-sum amount of prospective monthly amounts for the delayed start of a period amount e. Payments in lieu of earnings, such as unemployment and disability compensation, worker’s compensation, and severance pay f. Welfare assistance payments made under the Temporary Assistance for Needy Families (TANF) program are included in annual income g. Periodic and determinable allowances such as alimony and child support payments, and regular contributions or gifts received from organizations or from persons not residing in the dwelling. Household income shall be adjusted for anticipated verifiable changes in the applicant's income. For self-employed and seasonal workers, income should be estimated using the best available information that provides an estimate of the number of hours expected and rate of pay over the coming 12-month period. LIQUID ASSETS: For purposes of determining eligibility, liquid assets shall include the following: 1. Cash held in savings and checking accounts, safe deposit boxes, homes, etc. For savings accounts, use the current balance. For checking accounts, use the average six month balance. 2. Cash value of stocks, bonds, T-bills, CDs, mutual funds, money market funds, and other investment accounts. 3. Equity in rental property or other capital investment. Equity is considered to be the difference between the balance of all liens secured by the property and the current market value of the property. In Knox County, estimated market value is generally derived by multiplying the current equalized assessed value (EAV) by three. Market value based on EAV will be used to determine equity, unless the owner can provide a recent appraisal which indicates a different value. 4. Cash value of revocable trusts that are available to the household. 5. Assets which, although owned by more than one person, allow unrestricted access by the applicants. Housing Repair Assistance Program Page 6 of 16 Last Modified 8/15/22 6. Lump sum or one time receipts such as inheritances, capital gains, lottery winnings, victim’s restitution, insurance settlements, and other amounts not intended as periodic payments. 7. Personal property held as an investment, such as gems, jewelry, coins, collector autos 8. Mortgages or deeds of trust held by an applicant. 9. Individual retirement, 401(k), and Keogh accounts (even though withdrawal would result in a penalty).* 10. Retirement and pension funds.* 11. Cash value of life insurance policies that are available to the individual before death. * *Items 9 thru 11 shall be used to determine actual income from assets, but shall not be considered liquid assets when determining if the household exceeds the program’s asset allowance. OWNER: The property owner as recorded in the Knox County Recorder of Deed's office as determined by staff or a title search conducted by a professional title company. PERSONS WITH DISABILITIES: A person who has physical or mental impairment that substantially limits one or more major life activities; has a record of such an impairment; or is regarding as having such an impairment. For home accessibility consideration, the person may be physically and permanently impaired to the extent that the person cannot fully utilize the dwelling unit without some structural modification. PROGRAM EXCEPTION: Must be approved by the City Manager and Director of Community Development when underwriting criteria are exceeded or a project has unforeseen repairs. SUBSTANDARD DWELLING: A dwelling unit that does not meet the criteria for a standard dwelling unit through lack of maintenance; age of unit; neglect; lack of part or all plumbing, electrical, and heating facilities; or overcrowded conditions. The substandard dwelling can be considered to be one of two classifications: 1) deteriorated unit, i.e., one that is substandard but is structurally sound or able to be made structurally sound and can be brought up to standard condition with rehabilitation; or 2) dilapidated unit, i.e., a substandard unit that has deteriorated to the extent that it is unsafe, unsanitary, or dangerous to human life, and rehabilitation is not feasible. TITLE SEARCH: An examination of public records, laws, and court decisions to disclose the past and current facts regarding ownership of real estate. Housing Repair Assistance Program Page 7 of 16 Last Modified 8/15/22 APPLICATION PROCESS AND PROCEDURE APPLICATION SUBMISSION: Applications for Housing Repair Assistance are first considered by the Community Development Department. City staff will review the application to ensure that it is complete, and that it adheres to the State and local guidelines. Incomplete applications will not be considered, and in fact, should not be submitted. VERIFICATION OF DELINQUENT BILLS: City staff will verify if City water/sewer/refuse account is current and order a title review to determine if any liens or encumbrances are on the property. LOCAL HISTORIC DISTRICT OR LOCAL LANDMARK: If any project is located within a Local Historic District or if the subject property is a Local Landmark, the applicant may be required to submit a Certificate of Appropriateness request to the Galesburg Landmark Commission if improvements are made to the exterior and visible from the public way. Applicants are encouraged to attend the meeting when the application will be considered. AGREEMENT AND CONSTRUCTION: If the Housing Repair Assistance request is approved, the applicant shall sign the Agreement, which is a legal agreement between the applicant and the City that outlines the conditions under which the Assistance will be received and administered. The applicant and/or contractor shall secure all required permits and the project may proceed. MODIFICATION OF APPROVED PLANS: If at any time during the course of carrying out the project work, the applicant finds he/she is unable to substantially adhere to the work as described in the application, work should be halted as soon as is reasonable and the Community Development Department should be informed immediately. Work should not be resumed until the Director of Community Development has had time to review the changes and, depending upon the extent of the changes, may require written permission of the City Council. REIMBURSEMENT PROCESS REQUEST FOR PAYMENT: At a minimum, provide the following: • Attachment B and C, fully completed and signed and the contractor shall complete and submit a W9 and Direct Deposit form provided by the city; • Receipts and invoices; • Lien Waivers from each material dealer, contractor and subcontractor who has done work or has furnished materials for the Project; and ADDITIONAL COMMENTS: Payment from the city will not take place until all the work is complete and all required inspections have been scheduled and completed. No funds will be dispersed without the above mentioned documents. No funds will be disbursed if completed work does not accurately reflect the Project as submitted for approval by the Community Development Department. No funds will be disbursed if the required construction permits were not issued. No funds will be disbursed if the Project does not meet all applicable codes. Housing Repair Assistance Program Page 8 of 16 Last Modified 8/15/22 ELIGIBLE AND INELIGIBLE COSTS ELIGIBLE EXPENDITURES MAY INCLUDE: 1. Improvements to remedy barriers that restrict the mobility and accessibility of elderly or persons with disabilities. 2. Pest and vermin extermination when carried out by a pest management professional. Extermination activities shall minimize the use of poisons and pollutant substances within the living environment. 3. Installation of smoke alarms and carbon monoxide detectors per adopted building codes and State law. 4. Demolition of unsafe, illegal or unapproved accessory garages or storage sheds less than 1,000 square feet on a slab. 5. Repair and/or replacement of private sidewalks in a front yard that are essential for safe ingress and egress. 6. Repair of unsafe exterior porches, decks, ramps, steps, stairs; including repair and/or replacement handrails/guardrails that may not meet current codes. 7. Replacement of the main exterior door facing a public way with a neighborhood sensitive, steel or fiberglass door with a window or peep sight and deadbolt. 8. Replacement or installation of an exterior storm door facing a public way. Storm doors shall be weather-tight, operate smoothly and have intact screen panels as designed, swing shall be coordinated with the swing of the primary door. 9. Roof repairs when a 5 year leak free warranty is available from an Illinois licensed roofing company. When possible, antennae and communication disks shall be permanently removed if no longer used. 10. Repair or replacement of gutters and/or downspouts so that, as installed, are leak-free and configured to functionally direct water away from the structure. 11. Heating and cooling equipment over 15 years old, or which cannot be repaired to a condition having a life expectancy of at least 5 years. 12. Electrical: a. Unsafe electrical issues or deficiencies may be eligible for remediation in accordance with the currently adopted electrical code. b. GFCI and Arc Fault, at a minimum protect kitchen receptacles and countertop within 6 feet of a sink, all bath receptacles and any exterior receptacles with GFCI devices. Arc Fault receptacles shall be installed to serve all bedrooms. 13. Plumbing: a. Repairs and/or replacement necessary to bring the system into a safe, sanitary and functional condition free of obstructions, leaks and defects and in accordance with the current Illinois State Plumbing law. 14. Emergency needs will be considered on a case by case basis. Emergency needs are limited to inoperable furnaces/boilers, water heaters, non-compliant weather head, severely damaged roofs. Homeowners seeking emergency Housing Repair Assistance will receive priority for eligibility determination. It is not the intent of the Program to maintain a waiting list for homeowners seeking emergency assistance, however, if there are not sufficient resources to process the applications, a waiting list will be initiated. Every homeowner seeking emergency Housing Repair Assistance be required to have a registered and/or licensed contractor determine that the component is inoperable and recommend replacement, the potential applicant will need to provide documentation of the inspection diagnosis to the City to begin the application process. INELIGIBLE EXPENDITURES: • Functional items that only exhibit normal wear and tear will not be replaced. The City will make its best effort to determine the item or items that require the most vital attention and will make its best effort to assist its residents to the best of its ability. Housing Repair Assistance Program Page 9 of 16 Last Modified 8/15/22 ADDITIONAL REQUIREMENTS ASBESTOS: In any planned work area where it is suspected that friable asbestos exceeding 160 square feet or 260 linear feet may exist or be disturbed, rehabilitation work shall not be conducted until a determination is made by properly licensed firms, and trained and accredited persons. Such work shall be conducted in a manner which complies with applicable asbestos laws and regulations. Remediation shall be accomplished as required by the assessment. LEAD: Federal law requires contractors that disturb more than 6 square feet of painted surfaces in a room for interior projects or more than 20 square feet of painted surfaces for exterior projects in homes built before 1978 to be certified and follow specific work practices to prevent lead contamination. For more information call the National Lead Information Center at 1-800-424-LEAD (5323). CONTRACTORS AND BID DOCUMENTS: Applicants are expected to make sound financial decisions and are encouraged to seek two or more contractor bids and include local contractors in the process when applicable. The City of Galesburg requires all General and HVAC contractors to be registered and all Electrical contractors to be licensed to perform work within the City. The State of Illinois requires all Plumbing contractors to be licensed with the Illinois Department of Public Health and all Roofing contractors shall be licensed with the Illinois Department of Financial and Professional Regulation. An applicant who is also a registered/licensed contractor and intends on doing some of the renovation work must submit documentation stating their qualifications and experience and meet all City and State insurance and licensing requirements. QUALITY OF WORK: All work under the Housing Repair Assistance Program shall be performed in a professional and workmanlike manner. Prior to the work commencing, contractors must secure applicable Federal, State, County and City permits, where applicable. All proposed and actual work must conform to all applicable rules and regulations of all regulatory agencies and bodies of Federal, State, County and City governments. All completed work must pass appropriate inspection(s) of applicable reviewing agency. The Community Development Director reserves the right to withhold the payment should the final inspection reveal that work performed was not completed in a professional and workmanlike manner and/or has not successfully passed all applicable inspections. PREVAILING WAGE: The Illinois Prevailing Wage Act requires all laborers, workers and mechanics employed by contractors and subcontractors on publicly funded projects earn fair wages and benefits based on the “prevailing wage” for similar work performed in the area. The prevailing wage rate is determined by the Illinois Department of Labor. Contractors must comply with provisions of the Illinois Prevailing Wage Act, which requires certain language pertaining to prevailing wage be inserted into subcontracts. Per 820 ILCS 130/2, “Public Works” does not include projects undertaken by the owner at an owner-occupied single- family residence or at an owner-occupied unit of a multi-family residence”. INCOME TAX PROVISIONS: The Housing Repair Assistance may be treated as income subject to Federal or State Income Tax provisions. The City of Galesburg is not liable for any tax implications resulting from the Assistance. Applicants should consult a tax advisor for clarification. DISCLAIMER: The City of Galesburg shall not be responsible for the planning, design, or construction of improvements to subject property. No warranties or guarantees are expressed or implied by the description of, application for or participation in the Housing Repair Assistance Program. Housing Repair Assistance Program Page 10 of 16 Last Modified 8/15/22 HOUSING REPAIR ASSISTANCE APPLICATION Please note, once information is submitted, it is considered public information. Limited personal information, such as financial data, may be kept confidential. Funding provided by the Housing Repair Assistance Program shall not exceed $4,500 and the property owner must provide a minimum of 5% toward the project costs. If repair cost proposals exceed the program dollar limit, the additional expense is the responsibility of the property owner. SECTION 1: ATTACHMENTS (READ CAREFULLY AND CHECK EACH BOX, ALL DOCUMENTS REQUESTED MUST BE ATTACHED) PROOF OF BUILDING OWNERSHIP AND FULL LEGAL DESCRIPTION OF PROPERTY (I.E. COPY OF RECORDED DEED)- THE APPLICANT MUST OWN AND OCCUPY THE HOME AS THE PRIMARY RESIDENCE AT LEAST 6 MONTHS PRIOR TO THE TIME OF APPLICATION AND THROUGHOUT THE TERM OF THE PROJECT. IN CASES OF DUAL OWNERSHIP, (RESIDENT + NON-RESIDENT JOINTLY OWN THE PROPERTY), ANY NON-RESIDENTS ON THE TITLE MUST PROVIDE DOCUMENTATION OF THEIR PRIMARY RESIDENCE ELSEWHERE. IF THE APPLICANT DOES NOT OWN THE PROPERTY BUT IS PURCHASING IT UNDER A CONTRACT FOR DEED, PROVIDE A COPY OF THE FULLY EXECUTED AND PROPERLY RECORDED DEED ON FILE WITH THE KNOX COUNTY RECORDER OF DEEDS. DRIVERS LICENSE OR STATE ID. SHOWING THE CURRENT ADDRESS OF THE PROPERTY OWNER. DELINQUENCIES AND ENCUMBRANCES: UTILITY BILLS DUE TO THE CITY OF GALESBURG CANNOT BE DELINQUENT. PROPERTIES MUST BE FREE OF ANY LIENS OR ENCUMBRANCES. BID FORM – SUBMIT AT LEAST 2 CONTRACTOR PROPOSALS THAT CLEARLY STATES ALL WORK TO BE DONE AND COST ALONG WITH ATTACHMENT A: BID FORM. PRICES SHALL BE GIVEN INDIVIDUALLY BY WORK ITEM. MATERIALS, EQUIPMENT AND FIXTURES TO BE FURNISHED MUST BE IDENTIFIED BY MANUFACTURER’S NAME. CONTRACTOR MUST ALSO PROVIDE A LIST OF SUBCONTRACTORS IDENTIFYING WHAT WORK THEY WILL DO AND THEIR CONTACT INFORMATION. SEEKING BIDS FROM LOCAL CONTRACTORS IS ENCOURAGED. IF SPECIFIC SERVICES ARE NOT AVAILABLE LOCALLY, PROVIDE A STATEMENT OF NON-AVAILABILITY OF CONTRACTORS OR SERVICES. AN APPLICANT WHO IS ALSO A REGISTERED/LICENSED CONTRACTOR AND INTENDS ON DOING WORK ON THE PROJECT MUST SUBMIT DOCUMENTATION STATING THEIR QUALIFICATIONS AND EXPERIENCE. PHOTOGRAPH(S) – SUBMIT PHOTOS OF CURRENT CONDITIONS AND CLEARLY LABEL EACH PHOTO TO INDICATE WHAT IMPROVEMENTS ARE BEING PROPOSED. HOUSEHOLD INCOME AND LIQUID ASSETS. PROVIDE ALL DATA AND SUPPORTING DOCUMENTATION LISTED IN THE DEFINITION SECTION FOR HOUSEHOLD INCOME AND LIQUID ASSETS AND THE GROSS INCOME STATEMENT PAGE. A COPY OF THE MOST RECENT INCOME TAX RETURN SHALL ALSO BE PROVIDED. ASSET LIMIT: NON-ELDERLY, NON-DISABLED APPLICANTS MUST NOT HAVE LIQUID ASSETS IN EXCESS OF $5,000. ELDERLY OR PERSONS WITH DISABILITIES (HEAD OF HOUSEHOLD) MUST NOT HAVE LIQUID ASSETS IN EXCESS OF $10,000 (SEE DEFINITIONS). APPLICANTS WITH ASSETS IN EXCESS OF THE ALLOWED AMOUNT SHALL NOT BE ELIGIBLE FOR HOUSING REPAIR ASSISTANCE. *APPLICANTS WHO DO NOT FULLY DISCLOSE ALL INCOME AND ASSET INFORMATION WILL BE DENIED ASSISTANCE. HOUSEHOLD INCOME: Total Household adjusted gross income must fall within the income limits below: 2022 Annual Income Limits Established by the US Department of Housing & Urban Development TOTAL HOUSEHOLD 1 2 3 4 5 6 7 8 INCOME MUST BE UNDER 80% AREA MEDIAN INCOME (AMI) $42,500 $48,600 $54,650 $60,700 $65,600 $70,450 $75,300 $80,150 ANTICIPATED START DATE: ANTICIPATED COMPLETION DATE: PROJECT ADDRESS: STREET ADDRESS STATE, ZIP PARCEL ID NUMBER: SECTION 2: APPLICANT/PROPERTY OWNER & PROPERTY INFORMATION Name Phone Email Housing Repair Assistance Program Page 11 of 16 Last Modified 8/15/22 HAS OWNER LIVED IN PROPERTY AS PRIMARY RESIDENCE AT LEAST 6 MONTHS PRIOR TO APPLICATION? ☐ Yes ☐ No TOTAL NUMBER OF PEOPLE THAT LIVE IN THE HOUSE: ___________ ADULTS OVER 62: _____ OTHER ADULTS: ____ CHILDREN (UNDER 18): _____ FULL-TIME COLLEGE STUDENTS: ____ DISABLED PERSONS: ____ PROPERTY TAXES: ARE PROPERTY TAXES CURRENT? YES NO ANY REDEEMABLE TAX SALES AGAINST PROPERTY? YES NO NUMBER OF YEARS DELINQUENT ____________ AMOUNT DUE $______________ Is there a mortgage on the property? ☐ Yes ☐ No Balance owed: $_____________ HOMEOWNER’S INSURANCE: YES NO IF NO: DID NOT PURCHASE OR CANNOT GET HOME INSURED DUE TO CONDITION ARE THERE CURRENT GALESBURG NUISANCE CODE VIOLATIONS CITED ON THE PROPERTY? YES NO SECTION 3: CONTRACTOR INFORMATION (AT LEAST 2 CONTRACTOR BIDS ARE REQUIRED WITH APPLICATION, BELOW INSERT YOUR PREFERRED CONTRACTOR FOR PROJECT) CONTRACTOR ADDRESS: Mailing address City, State, Zip Phone Fax Email SECTION 4: CONFLICT OF INTEREST DISCLOSURES IS ANY OWNER OF THE PROJECT ADDRESS AND/OR LAND/BUILDING, OR ANY TENANT, OR ANY OF THE CONTRACTORS AN ELECTED OFFICIAL OR APPOINTED OFFICIAL OF THE CITY OF GALESBURG OR RELATED TO AN ELECTED OFFICIAL OR APPOINTED OFFICIAL OF THE CITY OF GALESBURG, OR ROUTINELY CONTRACTS WITH THE CITY OF GALESBURG TO PROVIDE GOODS OR SERVICES: YES (ATTACH WRITTEN STATEMENT/LETTER TO EXPLAIN) NO SECTION 5: HISTORIC SIGNIFICANCE HISTORIC SIGNIFICANCE: THE PROPERTY IS LOCATED WITHIN A LOCAL HISTORIC DISTRICT THE PROPERTY IS A LOCAL LANDMARK * IF EITHER OF THE ABOVE ARE CHECKED, IT MAY REQUIRE AN APPLICATION TO BE SUBMITTED FOR A CERTIFICATE OF APPROPRIATENESS THROUGH THE GALESBURG LANDMARK COMMISSION. SECTION 6: PREVAILING WAGE PER 820 ILCS 130/2, “PUBLIC WORKS” DOES NOT INCLUDE PROJECTS UNDERTAKEN BY THE OWNER AT AN OWNER-OCCUPIED SINGLE- FAMILY RESIDENCE OR AT AN OWNER-OCCUPIED UNIT OF A MULTI-FAMILY RESIDENCE. BY SIGNING THIS DOCUMENT, THE APPLICANT UNDERSTANDS AND CERTIFIES THEY ARE THE OWNER AND OCCUPANT OF THE PROPERTY SUBJECT TO THE REPAIRS UNDER THIS HOUSING REPAIR ASSISTANCE PROGRAM FOR WHICH THEY ARE APPLYING. SECTION 7: SOURCE OF FUNDS THAT WILL PAY FOR THE PROJECT *HOMEOWNER MUST PROVIDE AT LEAST 5% IF PROJECT COST WILL EXCEED THE AMOUNT OF HOUSING REPAIR ASSISTANCE PROVIDED, INDICATE HOW YOU WILL BE PAYING FOR THE BALANCE TO COMPLETE THE PROPOSED PROJECT: SOURCE/PROVIDER OF FUNDS ANTICIPATED DATE OF RECEIVING FUNDS ANTICIPATED AMOUNT OF FUNDS PERCENT OF TOTAL SOURCES OF FUNDS 1. HOUSING REPAIR ASSISTANCE PROGRAM 2. SAVINGS (PROVIDE BANK STATEMENT) 3. BANK LOAN (PROVIDE LETTER FROM BANK) 4. OTHER ___________________ 5.OTHER ___________________ TOTAL SOURCE OF FUNDS: NOTE: LETTERS OF FUNDING COMMITMENTS SHALL BE SUBMITTED FROM ALL SOURCES (EXCEPT HOUSING REPAIR ASSISTANCE) Housing Repair Assistance Program Page 12 of 16 Last Modified 8/15/22 GROSS INCOME ESTIMATE LIST ALL INCOME SOURCES BEFORE TAXES FOR ALL HOUSEHOLD MEMBERS 18 YEARS AND OLDER IN THE HOME. OWNER HOUSEHOLD MEMBER # 2 Name: _______ HOUSEHOLD MEMBER # 3 Name: _______ HOUSEHOLD MEMBER # 4 Name: _______ NAME DATE OF BIRTH SOCIAL SECURITY # SALARY TIPS, BONUSES, COMMISSIONS, FEES AND/ OR OVERTIME PAY SOCIAL SECURITY INCOME RETIREMENT OR PENSION FUNDS PAYMENTS UNEMPLOYMENT BENEFITS WORKER'S COMPENSATION NET INCOME FROM A BUSINESS ALIMONY, CHILD SUPPORT WELFARE PAYMENTS FOR RENT OR UTILITIES CASH GIFTS/STIPENDS EXCEEDING $200 A MONTH ASSETS SAVINGS ACCOUNT CHECKING ACCOUNT EQUITY IN RENTAL OR ADDITIONAL PROPERTIES? STOCKS, ANNUITIES OTHER INCOME CIRCLE ONE MONTHLY / WEEKLY / BI-WEEKLY MONTHLY / WEEKLY / BI-WEEKLY MONTHLY / WEEKLY / BI-WEEKLY MONTHLY / WEEKLY / BI- WEEKLY Household Total IF NEEDED, ATTACH ADDITIONAL INCOME INFORMATION USING A COPY OF THE APPLICATION. Housing Repair Assistance Program Page 13 of 16 Last Modified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pplicant/Property Owner Signature Print Name Date Applicant/Property Owner Signature Print Name Date STATE OF ILLINOIS, COUNTY OF KNOX} SS The above individual(s), being first duly sworn, deposes on oath and says that he/she has read the foregoing affidavit subscribed by him/her, knows the contents thereof, and that the statements therein are true. SUBSCRIBED AND SWORN TO before me this _____ day of ________________, 20___. __________________________________ Official Seal and Signature of Notary Public Housing Repair Assistance Program Page 14 of 16 Last Modified 8/15/22 ATTACHMENT - A BID FORM DATE: ______________________ Property owner name: _______________________ Property Address: _______________________ Owner phone: _______________________ Owner email: _______________________ Contractor Name: _______________________ Contractor Address: _______________________ Contractor phone: _______________________ Contractor email: _______________________ I, the undersigned contractor, have inspected the above listed property and understand the extent and character of the work to be completed as described in my attached estimate. I propose to furnish all labor, materials, and equipment necessary to accomplish the work, as listed in the attached estimate, on the property located at __________________________ , for the sum of $___________________ Dollars ($). If the Housing Repair Assistance is approved, I will commence the work within ________________ calendar days from the date the notice to proceed is received and will complete the work within ____________ calendar days after starting the work. ________________ Contractor Name Signature Title THIS FORM MUST HAVE THE CONTRACTOR ESTIMATE(S) ATTACHED. Housing Repair Assistance Program Page 15 of 16 Last Modified 8/15/22 ATTACHMENT - B Certificate of Final Inspection Property owner name: _______________________ Property Address: _______________________ Contractor Name: _______________________ Contractor Address: _______________________ Completion Date: _______________________ Total Repair Cost: _______________________ I hereby certify that I have satisfactorily completed the necessary work for repairs agreed upon in the signed contract between the contractor and property owner. See attached sign contract. Contractor’s signature: Date: I/We hereby agree and certify that the work stated in the signed contract attached hereto, and in accordance with the Housing Repair Assistance Program, has been completed. Property Owner’s signature: Date: Property Owner’s signature: Date: THIS FORM MUST HAVE RECEIPTS, INVOICES AND LIEN WAIVERS ATTACHED. Housing Repair Assistance Program Page 16 of 16 Last Modified 8/15/22 ATTACHMENT - C Certificate and Release From: _____________________________________ , Contractor To: ______________________________________ , Property Owner Reference Contract entered into the _____________ day of ______________ , 20____ between __________________ (Owner) of ______________________ (Address of Owner) and ____________________ (Contractor) of ___________________________ (Address of Contractor) for the repair of property at ___________________________ (Address where repair work). KNOW ALL MEN BY THESE PRESENT 1. The undersigned hereby certifies that there is due and payable by the Owner to the Contractor the balance of $ __________________ pursuant to the Contract and duly Approved Change Orders and modifications. 2. The undersigned further certifies that in addition to the amount set forth in Paragraph 1, there are outstanding and unsettled the following items, which the Contractor claims are just and due and owing by the Owner to the Contractor: a. ________________________________________________________________ b. ________________________________________________________________ 3. The undersigned further certifies that all work required under this Contract including the work required under Change Order No. (s) _____________________________ , has been performed in accordance with the terms of thereof, and that there are no unpaid claims for materials, supplies, or equipment and no claims of laborers or mechanics for unpaid wages arising out of the performance of this Contract. 4. Except for the amount stated under Paragraphs 1 and 2 hereof, the undersigned has received from the Owner all sums of money payable to the undersigned under or pursuant to the above mentioned Contract or any modification or change thereof. 5. That in consideration of the payment of the amount stated in Paragraph 1 hereof, the undersigned does hereby release the Owner from any and all claims arising under or by virtue of the Contract, except the amount listed in Paragraph 2 hereof; provided, however, that if for any reason the owner does not pay in full the amount stated in Paragraph 1 hereof, said unpaid amount shall be automatically included under Paragraph 2 as an amount which the payment of the amount listed in Paragraph 1, hereof, he will release the Owner from any and all claims of any nature whatsoever arising out of said Contract or modification thereof, and will execute such further releases or assurances as the Owner may request. IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument this date of ___________________, ____19. Contractor Name Signature Name and Title Subscribed and sworn to before me this __________ day of ______________, 20___. Notary Public ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: EAV COUNCIL LETTER CITY OF GALESBURG AUGUST 8, 2022 AGENDA ITEM: Amendment to original agreement with FC Galesburg, NFP, Inc. for the soccer program. SUMMARY RECOMMENDATION: The Interim City Manager and the Director of Parks and Recreation recommend the approval of the amendment to update the agreement to allow FC Galesburg, NFP, Inc. (FCG) use of City of Galesburg facilities for soccer. BACKGROUND: FCG has had an on-going agreement with the City of Galesburg Parks and Recreation since 2020 to utilize facilities when they reached out to utilize the soccer fields at Lake Storey. The amendment is updated to allow for use of the City soccer fields. This will now include the Churchill Jr. High outdoor field area. The existing agreement has worked for soccer programming. The Recreation Division does not offer any soccer programs so there is no conflict. BUDGET IMPACT: None. The City will continue to annually receive $10/child enrolled in the FCG program, which is additional revenue to the Recreation Division. The City will maintain the mowing of the soccer fields, which are included in the operating budget. SUPPORTING DOCUMENTS: 1.FC Galesburg Amendment 2.FC Galesburg Agreement 22-4074 City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-343-4181 www.ci.galesburg.il.us FC GALESBURG, NFP AND CITY OF GALESBURG PARKS AND RECREATION AGREEMENT WHEREAS, the City of Galesburg, an Illinois home rule municipal corporation, and FC Galesburg, NFP, INC. a not-for-profit corporation are parties to a contract dated September 21, 2020. WHEREAS, the Parties mutually wish to amend portions of that agreement and shall do so through this First Amendment, dated _________________________, 2022. The Parties agree that the terms of the contract dated September 21, 2020, shall remain in full force and effect, but the following terms shall be amended: A.Section 2 of the Contract shall be amended to read as follows: 2.CITY AGREES TO: a.Mow Soccer Fields at least once every seven (7) days unless weather does not allow. b.Allow FCG priority for scheduling soccer fields for practices and matches after Carl Sandburg College schedules its practices and matches. c.Provide updates on Rainout Line for FCG use. B.Section 5 of the Contract shall be amended to revise the address of FCG as follows: FC Galesburg, NFP, Inc. (IL) 1132 W. Fremont Street Galesburg, IL 61401 Attn: Zachary Cox “CITY” “FCG” CITY of Galesburg (IL), FC GALESBURG, NFP, INC, a municipal corporation a non-for-profit corporation By: _____________________________ By: ___________________________ Mayor President By: _____________________________ By: ____________________________ City Clerk Secretary FC GALESBURG, NFP, INC . AND CITY OF GALESBURG PARKS AND RECREATION AGREEMENT THIS AGREEMENT ("Agreement") is dated effective as of ~ Is+-day of S: · r..JJ._ L '11-4 2020 , by and between the CITY OF GALESBURG (IL), a municipal corporation~c.._ FC GALESBURG, NFP, INC, a Not for profit corporation located at 1474 N . Kellogg Street, Galesburg, IL ("FCG"). 1. TERM a. The term of this Agreement shall commence on August 1, 2020 and end on July 31 , 2021. Upon expiration of this original term, this Agreement shall automatically renew for successive one-year periods. Both parties shall meet no later than June 1st of each year to discuss if any changes to this agreement need to be made. 2 . CITY AGREES TO: a. Mow Lake Storey Soccer Fields at least once every seven (7) days . b . Allow FCG priority for scheduling soccer fields for its practices and matches after Carl Sandburg College schedules its practices and matches . c . Create extension on Rainout Line for FCG use. A login and password will be given to the President of FCG. 3. FCG AGREES TO: a. Provide CITY with requested field use needs by July 15th for fall season and February 15th for spring season. Any field requests made after July 15th for the fall and February 15th for the spring will be subject to field availability at that time . b. Line soccer fields should FCG want the fields lined . c. Provide its own soccer nets for the soccer goals. d . Pay CITY $10 /player that is registered with FCG by September 30th. Any new players that register after September 30th will be paid to the CITY by April 30th which includes any new players that register for the spring season that did not play in the fall season. 4 . COMPLIANCE FCG agrees to abide by all Federal, State and Local laws and ordinances. 5 . INSURANCE AND INDEMNIFICATION a. FCG shall indemnify, defend, and hold harmless CITY from and against any and all liability, loss , damage, expense , costs (including without limitation costs and fees of litigation) due to bodily injury, including death, to any person, or loss or damage (including loss of use) to any property arising out of or in connection with the performance of this Agreement, Cl1Y Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3619 • www.ci.galesburg.il.us except for injuries and damages caused by the sole negligence of the CITY. b . FCG shall provide and maintain, or cause to be provided and maintained, at FCG 's own expense , during the term of the Agreement , the insurance overages and requirements specified below , to the CITY 's reasonable satisfaction insuring all operations related to this Agreement. 1. Commercial General Liability: a. $2 ,000 ,000.00 General Aggregate b. $1,000,000.00 Products Completed Operations Aggregate c. $1 ,000 ,000.00 Personal and Advertising Injury d . $1 ,000 ,000.00 Each Occurrence e. $50 ,000 .00 Fire Damage (any one fire) f. $5 ,000 .00 Medical Expense (any one person) 2. Umbrella Excess Liability a. $2 ,000 ,000 .00 over Primary Insurance All policies of insurance purchased or maintained in fulfillment hereof shall contain policy endorsements evidencing or verifying the insurance coverage required herein and FCG shall provide the policy or Certificates of Insurance evidencing the coverages and the addition of CITY as an insured . No such policy of insurance shall have a deductible or self-insurance retention amount in excess of $5 ,000 .00 per occurrence. All insurance shall be written on an "occurrence" basis rather than a "claims-made" basis . Failure of CITY to demand any certificate, endorsement or other evidence of full compliance with these insurance requirements or failure of CITY to identify a deficiency from evidence that is provided shall not be construed as a waiver of FCG 's obligation to maintain such insurance . FCG agrees that the obligation to provide the insurance required by this Agreement is solely its responsibility and that this is a requirement which cannot be waived by any conduct , action, inaction or omission by CITY. Upon request, FCG will provide copies of any or all policies of insurance maintained in fulfillment hereof. Nothing contained in the insurance requirements of this Agreement are to be construed as limiting the liability of CITY, the liability of any subcontractor or any tier or either of their respective insurance carriers. All the insurance required of CITY shall state that the coverage afforded to the additional insureds shall be primary insurance of the additional insureds with respect to claims arising out of operations performed by or on their behalf. If the "additional insureds " have other insurance or self-insured coverage, which is applicable to the loss , it shall be on an excess or contingent basis . The insurance required herein shall provide for 30 days prior written notice to be given to CITY in the event coverage is substantially changed , canceled, or non-renewed . CITY : CITY of Galesburg (IL) 55 W . Tompkins Street FCG : FC Galesburg , NFP, Inc . (IL) 1474 N . Kellogg Street CITY Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/343-4181 Galesburg, IL 61402-1387 Attn: CITY Manager Galesburg, IL 61401 Attn: Kirk Mustain Notice mailed in accordance with the provisions hereof shall be deemed to have been given as to the date of hand delivery or the third FCG day following the date of such mailing, whichever is earlier. 6 . NOTICE AND OPPORTUNITY TO CURE If either party breaches its obligations under this Agreement, the non-breaching party shall give the breaching party written notice of such breach, and the opportunity to cure such breach within five business days . Neither party shall be liable for damages resulting from such a breach unless this notice and opportunity to cure is provided to the breaching party . 7. TERMINATION Either party may terminate this agreement by providing at least thirty (30) days written notice 8. AMENDMENT This Agreement shall not be amended, except in writing signed by the parties. Any amendment or addendum to this Agreement shall expressly refer to this Agreement. 9 . ASSIGNMENT Neither this Agreement nor any of the rights or obligations hereunder may be assigned by either party hereto without prior written consent of the other party hereto . IN WITNESS WHEREOF , the parties hereto have affixed their signatures the day and year first above written . "CITY" CITY of Gal sburg (IL), a municipal "FCG" FC GALESBURG, NFP , INC a not-for-profit corporation By ~-__.:=::~s~~~ ·~-=- By ~kl ~, Seereta~ CITY Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/343-4181 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JKG COUNCIL LETTER CITY OF GALESBURG AUGUST 15, 2022 AGENDA ITEM: Western Illinois Regional Council (WIRC) housing rehabilitation grant application agreement. SUMMARY RECOMMENDATION: The Interim City Manager and the Director of Community Development recommend the approval of the Technical Services Agreement with WIRC and $1,500 for the cost of submitting the application plus not to exceed the amount of $1,200 for survey time, mapping, and mileage. BACKGROUND: The Illinois Department of Commerce and Economic Opportunity (DCEO) administers the Community Development Assistance Program (CDAP). This funding is received via the Federal Community Development Block Grant Program, which is administered by the U.S. Department of Housing and Urban Development (HUD). In 2022, the State of Illinois will utilize approximately $8,000,000 of the federal block grant funds for their Housing Rehabilitation program. Applications for the program are due by October 19, 2022. The program is only open to units of local government which have less than 50,000 in population. All projects funded through this program must benefit 100 percent low-to-moderate income (LMI) persons, as determined by HUD Section 8 Income Guidelines. The maximum amount of the grant is $650,000. The grant funds are used to bring owner occupied homes up to proper building codes and can include many types of work including but not limited to siding, wiring, plumbing, roofing, painting, windows, foundation repair, and lead remediation. There is no match required by the homeowner or the City. Rental properties and mobile homes are not eligible for assistance, only owner occupied homes. Typically, eight to ten homes are rehabilitated with up to $50,000 spent on each home. The City and WIRC are required to mail out surveys to an area of the City which has a high percentage of LMI residents that live in owner occupied homes that need rehabilitation. City administration has reviewed block census information from 2019 as well as owner occupied properties information and has determined that for this grant application the area that will be surveyed is shown on the attached map with yellow and green highlighted properties. This area is called Census Track 9, Group 1. WIRC sent out 268 surveys to homes in this area. Once WIRC receives at least 30 to 35 surveys back, three times the estimated number of homes needed for the grant, a public meeting will be scheduled. This public meeting will be properly advertised per required guidelines. Those living in this area who express interest in this program and who meet the income and ownership guidelines will be eligible for this grant project. This information along with those seeking this housing assistance will be included in the application for this grant from DCEO. The applications will be reviewed, and 8-10 homes will be selected for 22-4075 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JKG the grant application. The City applied for and received this same grant which was carried out from 2017-2019 and renovated 7 homes in Ward 3. WIRC has considerable experience administering housing rehabilitation grants. They also have qualified licensed inspectors and contractors on staff who can assess each home to determine what needs to be done to bring the house up to code. If the City is successful in receiving the grant, WIRC will administer the grant and their administration costs will be paid from grant funds. The City will not be required to provide any matching funds for this project. The only cost to the City is to pay WIRC to apply for the grant and administer the required survey, which is a requirement of the grant application. This will be $1,500 for the base cost of submitting the application plus not to exceed the amount of $1,200 for survey time, mapping, and mileage. BUDGET IMPACT: The agreement costs will be paid from Fund 26, the UDAG Fund. SUPPORTING DOCUMENTS: 1. Agreement with WIRC 2. Map showing LMI 3. Cover Letter and Survey to Residents TECHNICAL ASSISTANCE AGREEMENT THIS AGREEMENT, made and concluded this 15th day of August 2022, between the City of Galesburg hereinafter referred to as the Grantee, and the Western Illinois Regional Council, hereinafter referred to as WIRC, WITNESSETH: That said WIRC, at the request of the Grantee, does hereby agree to complete an Illinois Department of Commerce and Economic Opportunity (DCEO) Community Development Block Grant (CDBG) Housing Rehabilitation Grant Application for the Grantee. The WIRC agrees to submit said application for the sum of $1,500.000. The WIRC also agrees to provide surveys and map for the program area survey. WIRC will do a mail out survey and if necessary follow up with a door to door survey. The total cost of the survey shall not exceed $1,200.00 for survey time, mapping and mileage. FURTHERMORE: WIRC shall request payment after the application submission date: IN WITNESS WHEREOF, WIRC and the Grantee have hereunto respectively set their hands and seals on the day and year first written. Attest: By: __________________________ By: __________________________ Mayor, City of Galesburg Western Illinois Regional Council Attest: By: __________________________ By: __________________________ Housing Programs Manager July 14, 2022 /800 0 800 1,600400 Feet The user must bear responsibility for the appropriate use of the information with respect to possible errors, original map scale, collection methodology, currency of data and other conditions specific to certain data.N BROAD STS HENDERSON STS HENDERSON STE SOUTH ST E MAIN ST S BROAD STW KNOX ST W SOUTH ST W MAIN ST S BROAD STE KNOX STN HENDERSON STMONM O U T H B L V D W TOMPKINS ST N ACADEMY STN PRAIRIE STHARDING STE TOMPKINS STPARKPLZ W FOURTH ST E BERRIEN ST PUBLIC SQGARFIELD AVELOUI S VI L L E R D CEDARAVES WEST STN WEST STACCO M M O D A TI O N A V E W PROSPECT STAVENUE AW FOURTH ST N CEDAR STS CHERRY STW SIMMONS ST S WEST STS CEDAR STW THIRD ST E FERRIS ST E FIFTH ST W FERRIS ST W BERRIEN ST KNOX CAMPUS W FIFTH STAVENUE BABINGDON STHOLTON STW FIRST ST S PRAIRIE STS CEDAR STLIBERTY STW BROOKS ST S ACADEMY STACCESS B RDW SECOND ST W SECOND S T W BERRIEN ST MAPLE AVES ARTHUR AVEN ARTHUR AVEOLIVE STWALNUT AVEE TH I R D S T CROSS ST S CHERRY STACCESS A RDACCESS J RDW SIXTH ST £¤150 Median Income (Block Group) Less than $29,237 (80% of City Median) $29,238 - $36,547 (80-100% of City Median) $36,548 - $45,683 (100-125% of City Median) $45,684 - $54,820 (125-150% of City Median) Above $54,820 (+150% of City Meidan) Block Group 1, Census Tract 9, Knox County Operating Under Council-Manager Government Since 1957 Community Development Department To: Residents of Housing Rehabilitation Program Area From: Western Illinois Regional Council and the Galesburg City Council Re: Housing Rehabilitation Survey Date: August 8, 2022 The Galesburg City Council has decided to apply for a Housing Rehabilitation Grant from the Illinois Department of Commerce and Economic Opportunity. The City Council chose Block Group 1 of Census Tract 9 (city limits only) of Knox County as the Program area for this grant application. Your home is within the target area. The grant program is part of HUD’s competitive Community Development Block Grant Program to assist communities to improve public infrastructure and single-family owner-occupied households. If the application is funded, the program will be able to provide eligible single-family owner- occupied households with rehabilitation work such as replace antiquated wiring and plumbing; replace roofs; replace heating systems; conduct weatherization work, i.e. attic insulation; and reduce lead hazards present in such areas as windows, siding, doors, and lead water service lines. Now that a program area has been determined, we must now conduct a survey to request some additional information. The survey only takes a few minutes and your cooperation would be greatly appreciated. All surveys are strictly confidential in accordance with the Privacy Act of 1974 (Public Law 93-579). Please fill out the enclosed survey completely and return it in the envelope provided. The “For Interviewer Only” section will be filled out by our staff at a later date. Your assistance is very important to the success of the application. Even if you are not interested in this program, your neighbors, especially the elderly and disabled, may benefit from the program. Every survey we are able to obtain greatly helps the success of the application. Should you have questions in regard to this letter, please contact Darin Taflinger at the Western Illinois Regional Council at 309-837-3941 or e-mail darrin@wirpc.org. Your assistance in answering the survey when contacted is very much appreciated. COMMUNITY DEVELOPMENT BLOCK GRANT INCOME SURVEY Community: GALESBURG County: KNOX Street Address: Date Conducted: 1. How many people are living in the house? 2. Check here if female headed household ( ) 3 How many people are over 62 years old? 4. How many persons with physical or developmental disabilities are there in your household: 5. Do you own your own home? Or rent? 6. To help determine the ethnic population of your locality or project area, please indicate the number of persons in the household in each appropriate category: MINORITY BENEFIT DETERMINATION Racial Group Total Persons # of Hispanic / Latino Ethnicity White Black/ African American Asian American Indian/Alaskan Native Native Hawaiian/Other Pacific Islander American Indian/Alaskan Native and White Asian and White Black/African American and White American Indian/Alaskan Native and Black/African American Other Individuals Reporting more than One Race I choose to not respond Use the most recent Section 8 Income Limits for your county. Indicate Month/Year:June,2022_ (See Section IX Attachments) Number of Persons in Family /Household Annual Income Limit 30% of median (A) Annual Income Limit 50% of median (B) Annual Income Limit 80% of median (C) 1 $15,950 $26,600 $42,500 2 $18,200 $30,400 $48,600 3 $20,500 $34,200 $54,650 4 $22,750 $37,950 $60,700 5 $24,600 $41,000 $65,600 6 $26,400 $44,050 $70,450 7 $28,250 $47,100 $75,300 8 $30,050 $50,100 $80,150 7. Based on the number of persons in your household, check whether your entire household income is: Lower than Column A …….. Between Columns B & C …. Between Columns A & B ….. Higher than Column C ……. COMMENTS: ______________________________________________________________________________ _________________________________________________________________________________________ __ HOUSING NEEDS SURVEY Address: ____________________________ To be completed for ALL housing rehabilitation projects. 1. How many rooms are in the house – not counting bathrooms? 2. Is your house connected to a central sewer system Yes No 3. Are any major improvements needed to your home Yes No If yes, please describe below Roofing Plumbing Electrical/Wiring Heating/AC Foundation Other Is your home One-story or Two-story Does your home have a Basement or Crawl Space FOR INTERVIEWER ONLY! Place corresponding points to describe the extent of each structural deficiency. SECTION A – Major Deficiencies Points: (6) Remove/Replace (3) Repair (0) No Repairs Needed Roofing Plumbing – Drain/Waste/Vent Framing – Exterior walls & Sills Plumbing – Supply & Fixtures Framing – Load bearing beams & joists Electrical Service & Distribution Foundation Electrical Fixtures Furnace Section A Total (Max. 54) SECTION B – Minor Deficiencies Points: (4) Remove/Replace (2) Repair (0) No Repairs Needed Doors – Interior Interior Flooring Doors – Exterior Windows Porches/Entrances Siding/Painting Section B Total (Max. 24) Approximate Square Footage: ___________ Total Points (A + B) Designate if housing unit is a Mobile Home Yes No Eligible? Yes No Type of Survey Conducted: Door-to-Door By Mail: Combination INCOME & HOUSING NEEDS SURVEYS APPROVED BY: ____________________________________________ __________________________________________ Printed Name Signature Date *Surveys submitted without the occupant’s address, date conducted and signature and date of approver will be considered spoiled/unusable. Further, verification of survey results may be randomly conducted by CDBG Program Staff. DECEMBER 31, 2021 THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND PUBLIC ACT 95-0950 MUNICIPAL COMPLIANCE REPORT FOR THE FISCAL YEAR ENDED August 1, 2022 Members of the Pension Board of Trustees Galesburg Firefighters' Pension Fund Galesburg, Illinois Enclosed please find a copy of your Municipal Compliance Report for the Galesburg Firefighters' Pension Fund for the fiscal year ended December 31, 2021. We have prepared the report with the most recent information available at our office. Should you have more current information, or notice any inaccuracies, we are prepared to make any necessary revisions and return them to you. The President and Secretary of the Pension Fund are required to sign the report on page 3. If not already included with the enclosed report, please also include a copy of the Pension Fund’s most recent investment policy. The signed Public Act 95-0950 - Municipal Compliance Report must be provided to the Municipality before the tax levy is filed on the last Tuesday in December. We are sending the report via email to promote an environmentally-friendly work atmosphere. If you have any questions regarding this report, please contact your Client Manager. Respectfully submitted, LAUTERBACH & AMEN, LLP 1) Current Preceding Fiscal Year Fiscal Year Total Cash and Investments (including accrued interest) $29,698,660 $28,302,859 Total Net Position $29,410,144 $28,032,298 2) $296,100 $2,004,700 $3,261,480 3) N/A $3,261,480 $2,341,675 The estimated receipts during the next succeeding fiscal year from deductions from the salaries of firefighters' and from other sources: The estimated amount necessary during the fiscal year to meet the annual actuarial requirements of the pension fund as provided in Sections 4-118 and 4-120: Investment Earnings Municipal Contributions Recommended Municipal Contributions Alternative Municipal Contributions Illinois Department of Insurance THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 The Pension Board certifies to the City Council of the City of Galesburg, Illinois on the condition of the Pension Fund at the end of its most recently completed fiscal year the following information: The total cash and investments, including accrued interest, of the fund at market value and the total net position of the Pension Fund: Estimated Receipts - Employee Contributions Estimated Receipts - All Other Sources Annual Requirement of the Fund as Determined by: Private Actuary - Lauterbach & Amen, LLP Page 1 THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 4) Current Preceding Fiscal Year Fiscal Year Net Income Received from Investment of Assets $1,977,445 $3,108,831 Assumed Investment Return N/A 6.50% 6.75% 6.75% Actual Investment Return 6.82% 11.57% 5) N/A N/A 6) Number of Active Members 41 7) Total Amount Number of Disbursed 53 $2,862,932 0$0 (iii) Survivors and Child Benefits 13 $545,251 Totals 66 $3,408,183 The increase in employer pension contributions that results from the implementation of the provisions of P.A. 93-0689: The total net income received from investment of assets along with the assumed investment return and actual investment return received by the fund during its most recently completed fiscal year compared to the total net income, assumed investment return, and actual investment return received during the preceding fiscal year: Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP The total amount that was disbursed in benefits during the fiscal year, including the number of and total amount disbursed to (i) annuitants in receipt of a regular retirement pension, (ii) recipients being paid a disability pension, and (iii) survivors and children in receipt of benefits: The total number of active employees who are financially contributing to the fund: (i) Regular Retirement Pension (ii) Disability Pension Page 2 THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 8) Current Preceding Fiscal Year Fiscal Year N/A 46.55% 48.43% 45.24% 9) N/A $30,085,877 10) The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability: CERTIFICATION OF MUNICIPAL FIREFIGHTERS' Investment Policy - See Attached. The funded ratio of the fund: The investment policy of the Pension Board under the statutory investment restrictions imposed on the fund. Please see Notes Page attached. Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our knowledge, hereby certify pursuant to §4-134 of the Illinois Pension Code 40 ILCS 5/4-134, that the preceding report is true and accurate. Adopted this ___________ day of __________, 2022 Secretary ______________________________________________ Date ___________________ President _______________________________________________ Date ___________________ Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP The accrued liability is the actuarial present value of the portion of the projected benefits that has been accrued as of the valuation date based upon the actuarial valuation method and the actuarial assumptions employed in the valuation. The unfunded accrued liability is the excess of the accrued liability over the actuarial value of assets. PENSION FUND COMPLIANCE REPORT Unfunded Liability: Page 3 1) Total Cash and Investments - as Reported at Market Value in the Audited Financial Statements for the Years Ended December 31, 2021 and 2020. Total Net Position - as Reported in the Audited Financial Statementsfor the Years Ended December 31, 2021 and 2020. 2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the Year Ended December 31, 2021 plus 3% Increase (Actuarial Salary Increase Assumption) Rounded to the Nearest $100. Estimated Receipts - All Other Sources Investment Earnings - Cash and Investments as Reported in the Audited Financial Statements for the Year Ended December 31, 2021, times 6.75% (Actuarial Investment Return Assumption) Rounded to the Nearest $100. Municipal Contributions - Recommended Tax Levy Requirement as Reported by Lauterbach & Amen, LLP, Actuarial Valuation for the Year Ended December 31, 2021. 3) Annual Requirement of the Fund as Determined by: Illinois Department of Insurance - No December 31, 2021 Actuarial Valuation available at the time of this report. Private Actuary - Lauterbach & Amen, LLP: Recommended Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2021 Actuarial Valuation. Statutorily Required Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2021 Actuarial Valuation. INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 Page 4 INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 4) Net Income Received from Investment of Assets - Investment Income (Loss) net of Investment Expense, as Reported in the Audited Financial Statements for the Years Ended December 31, 2021 and 2020. Assumed Investment Return: Illinois Department of Insurance - Preceding Fiscal Year Interest Rate Assumption as Reported in the December 31, 2020 Actuarial Valuation. No December 31, 2021 Actuarial Valuation available at the time of this report. Private Actuary - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Years Ended December 31, 2021 and 2020 Actuarial Valuations. Actual Investment Return -Net Income Received from Investments as Reported Above as a Percentage of the Average of the Beginning and Ending Balances of the Fiscal Year Cash Investments, Excluding Net Investment Income, Gains, and Losses for the Fiscal Year Return Being calculated, as Reported in the Audited Financial Statements for the Fiscal Years Ended December 31, 2021 and 2020. 5) Illinois Department of Insurance - Amount of total suggested tax levy to be excluded from the property tax extension limitation law as contemplated by 35 ILCS 200/18-185. Private Actuary - No Private Actuarial Valuation amount available at the time of this report. 6) Number of Active Members - Illinois Department of Insurance Annual Statement for December 31, 2021 - Schedule P. 7) (i) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for December 31, 2021 - Schedule P for Number of Participants and Expense page 1 for Total Amount Disbursed. (ii) Disability Pension - Same as above. (iii) Survivors and Child Benefits - Same as above. Page 5 INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 8) The funded ratio of the fund: Illinois Department of Insurance - Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2020 Actuarial Valuation. No December 31, 2021 Actuarial Valuation available at the time of this report. Private Actuary - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2021 and 2020 Actuarial Valuations. 9) Unfunded Liability: Illinois Department of Insurance - Deferred Asset (Unfunded Accrued Liability) - No December 31, 2021 Actuarial Valuation available at the time of this report. Private Actuary - Deferred Asset (Unfunded Accrued Liability) as Reported by Lauterbach & Amen, LLP in the December 31, 2021 Actuarial Valuation. Page 6 DECEMBER 31, 2021 THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND PUBLIC ACT 95-0950 MUNICIPAL COMPLIANCE REPORT FOR THE FISCAL YEAR ENDED August 1, 2022 Members of the Pension Board of Trustees Galesburg Police Pension Fund Galesburg, Illinois Enclosed please find a copy of your Municipal Compliance Report for the Galesburg Police Pension Fund for the fiscal year ended December 31, 2021. We have prepared the report with the most recent information available at our office. Should you have more current information, or notice any inaccuracies, we are prepared to make any necessary revisions and return them to you. The President and Secretary of the Pension Fund are required to sign the report on page 3. If not already included with the enclosed report, please also include a copy of the Pension Fund’s most recent investment policy. The signed Public Act 95-0950 - Municipal Compliance Report must be provided to the Municipality before the tax levy is filed on the last Tuesday in December. We are sending the report via email to promote an environmentally-friendly work atmosphere. If you have any questions regarding this report, please contact your Client Manager. Respectfully submitted, LAUTERBACH & AMEN, LLP 1) Current Preceding Fiscal Year Fiscal Year $34,446,389 $31,299,872 $34,201,516 $31,033,846 2) $351,500 $2,325,100 $3,345,948 3) $4,190,200 $2,625,747 $3,345,948 $2,434,385 (b) Annual Requirement of the Fund as Determined by: Estimated Receipts - All Other Sources Estimated Receipts - Employee Contributions Investment Earnings Municipal Contribution The estimated amount required during the next succeeding fiscal year to (a) pay all pensions and other obligations provided in Article 3 of the Illinois Pension Code, and (b) to meet the annual requirements of the fund as provided in Sections 3-125 and 3-127: (a) Pay all Pensions and Other Obligations THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 The Pension Board certifies to the City Council of the City of Galesburg, Illinois on the condition of the Pension Fund at the end of its most recently completed fiscal year the following information: The total cash and investments, including accrued interest, of the fund at market value and the total net position of the Pension Fund: Total Cash and Investments (including accrued interest) Total Net Position The estimated receipts during the next succeeding fiscal year from deductions from the salaries of police officers and from other sources: Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP Recommended Municipal Contribution Alternative Municipal Contribution Page 1 THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 4) Current Preceding Fiscal Year Fiscal Year $3,864,473 $2,417,041 6.50% 6.50% 6.75% 6.75% 11.76% 8.00% 5) 49 6) Total Amount Number of Disbursed 46 $2,826,922 1 $56,374 (iii) Survivors and Child Benefits 13 $421,456 Totals 60 $3,304,752 Net Income Received from Investment of Assets Assumed Investment Return The total net income received from investment of assets along with the assumed investment return and actual investment return received by the fund during its most recently completed fiscal year compared to the total net income, assumed investment return, and actual investment return received during the preceding fiscal year: Actual Investment Return The total number of active employees who are financially contributing to the fund: Number of Active Members Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP The total amount that was disbursed in benefits during the fiscal year, including the number of and total amount disbursed to (i) annuitants in receipt of a regular retirement pension, (ii) recipients being paid a disability pension, and (iii) survivors and children in receipt of benefits: (i) Regular Retirement Pension (ii) Disability Pension Page 2 THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 7) Current Preceding Fiscal Year Fiscal Year 49.25% 48.72% 50.16% 47.40% 8) $33,118,748 $32,128,675 9) The investment policy of the Pension Board under the statutory investment restrictions imposed on the fund. Adopted this ___________ day of __________, 2022 President __________________________________________________ Date ___________________ Secretary __________________________________________________ Date ___________________ The funded ratio of the fund: Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our knowledge, hereby certify pursuant to §3-143 of the Illinois Pension Code 40 ILCS 5/3-143, that the preceding report is true and accurate. Investment Policy - See Attached. CERTIFICATION OF MUNICIPAL POLICE PENSION FUND COMPLIANCE REPORT The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability: Unfunded Liability: Please see Notes Page attached. The accrued liability is the actuarial present value of the portion of the projected benefits that has been accrued as of the valuation date based upon the actuarial valuation method and the actuarial assumptions employed in the valuation. The unfunded accrued liability is the excess of the accrued liability over the actuarial value of assets. Page 3 1) Total Cash and Investments - as Reported at Market Value in the Audited Financial Statements for the Years Ended December 31, 2021 and 2020. Total Net Position - as Reported in the Audited Financial Statementsfor the Years Ended December 31, 2021 and 2020. 2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the Year Ended December 31, 2021 plus 3% Increase (Actuarial Salary Increase Assumption) Rounded to the Nearest $100. Estimated Receipts - All Other Sources: Investment Earnings - Cash and Investments as Reported in the Audited Financial Statements for the Year Ended December 31, 2021, times 6.75% (Actuarial Investment Return Assumption) Rounded to the Nearest $100. Municipal Contributions - Recommended Tax Levy Requirement as Reported by Lauterbach & Amen, LLP, Actuarial Valuation for the Year Ended December 31, 2021. 3) (a) Pay all Pensions and Other Obligations - Total Non-Investment Deductions as Reported in the Audited Financial Statements for the Year Ended December 31, 2021, plus a 25% Increase, Rounded to the Nearest $100. (b) Annual Requirement of the Fund as Determined by: Illinois Department of Insurance - Suggested Amount of Tax Levy as Reported in the December 31, 2021 Actuarial Valuation. Private Actuary - Lauterbach & Amen, LLP: Recommended Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2021 Actuarial Valuation. Statutorily Required Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2021 Actuarial Valuation. INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 Page 4 INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 4) Net Income Received from Investment of Assets - Investment Income (Loss) net of Investment Expense, as Reported in the Audited Financial Statements for the Years Ended December 31, 2021 and 2020. Assumed Investment Return: Illinois Department of Insurance - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Years Ended December 31, 2021 and 2020 Actuarial Valuations. Private Actuary - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Years Ended December 31, 2021 and 2020 Actuarial Valuations. Actual Investment Return -Net Income Received from Investments as Reported Above as a Percentage of the Average of the Beginning and Ending Balances of the Fiscal Year Cash Investments, Excluding Net Investment Income, Gains, and Losses for the Fiscal Year Return Being calculated, as Reported in the Audited Financial Statements for the Fiscal Years Ended December 31, 2021 and 2020. 5) Number of Active Members - Illinois Department of Insurance Annual Statement for December 31, 2021 - Schedule P. 6) (i) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for December 31, 2021 - Schedule P for Number of Participants and Expense page 1 for Total Amount Disbursed. (iii) Survivors and Child Benefits - Same as above. (ii) Disability Pension - Same as above. Page 5 INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 7) The funded ratio of the fund: Illinois Department of Insurance - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2021 and 2020 Actuarial Valuations. Private Actuary - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2021 and 2020 Actuarial Valuations. 8) Unfunded Liability: Illinois Department of Insurance - Deferred Asset (Unfunded Accrued Liability) as Reported in the December 31, 2021 Actuarial Valuation. Private Actuary - Deferred Asset (Unfunded Accrued Liability) as Reported by Lauterbach & Amen, LLP in the December 31, 2021 Actuarial Valuation. Page 6 User: Printed:08/09/2022 - 12:44PM tmiller Transactions by Account Batch:00015.08.2022 Accounts Payable Account Number Vendor AmountDescription PO No Date 001-0000-10205-00 Petty Cash - Police Dept.Increase in petty cash approved by Gloria Osborn 100.0008/09/2022 001-0000-10407-00 Chenosa Systems Corp Pro Phoenix annual maintenance and support- Knox County Jail por 5,705.44 000009223408/09/2022 001-0000-10407-00 Chenosa Systems Corp Pro Phoenix annual maintenance and support- ETSB portion 9/14/2 49,127.24 000009223408/09/2022 001-0000-10407-00 Amanda Jennings Cell Phone Allow - AJennings 15.0007/31/2022 001-0000-10407-00 Stratus Networks, Inc 08/22 Service 489.0808/09/2022 001-0000-10701-00 Chenosa Systems Corp Pro Phoenix annual maintenance and support- 01/01/2023-09/13/2 8,927.79 000009223408/09/2022 001-0000-10701-00 Chenosa Systems Corp Pro Phoenix annual maintenance and support- 01/01/2023-09/13/202 9,470.42 000009223408/09/2022 001-0000-10701-00 Communications Innovators, Inc Jan 1 - Aug 31 2023 part of the 4th year of a five year support 3,443.47 000009223308/09/2022 001-0000-10701-00 Chenosa Systems Corp Pro Phoenix annual maintenance and support 01/01/2023-09/13/2023 1,394.54 000009223408/09/2022 001-0000-10801-00 Advance Auto Parts Oil filters 62.8808/09/2022 001-0000-20101-00 MELVIN LYNCH Refund of overpayment on hanger rent 115.0008/09/2022 001-0000-20102-00 Stratus Networks, Inc 08/22 Service 1,326.5708/09/2022 80,177.43Subtotal for Divison: 0000 001-0105-51000-00 GovHR USA, LLC Executive Recruitment Services for City Manager 8,200.00 000009220108/09/2022 001-0105-54000-00 Dwight White Cell Phone Allowance 30.0007/31/2022 001-0105-54000-00 Bradley Hix Cell Phone Allowance 30.0007/31/2022 001-0105-54000-00 W Wayne Dennis Cell Phone Allowance 30.0007/31/2022 8,290.00Subtotal for Divison: 0105 001-0110-61000-00 Office Specialists, Inc.Index cards, paper 79.2608/09/2022 001-0110-61000-00 Office Specialists, Inc.Tape, folders 31.2408/09/2022 110.50Subtotal for Divison: 0110 001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 30.0007/31/2022 001-0115-61000-00 Office Specialists, Inc.Pens, paper, business cards 103.9908/09/2022 133.99Subtotal for Divison: 0115 001-0120-61000-00 Office Specialists, Inc.ink 148.4608/09/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 1 22-8015 Account Number Vendor AmountDescription PO No Date 148.46Subtotal for Divison: 0120 001-0145-51000-00 D&S Private Detective, Inc Summons - PCarlson 70.5008/09/2022 001-0145-51000-00 D&S Private Detective, Inc Summons - Beena LLC 85.0008/09/2022 001-0145-51000-00 In Demand Electronic Court Reporting Inc Court Reporting - JThurman 536.9508/09/2022 001-0145-51000-00 D&S Private Detective, Inc Summons - CBellemey 72.0008/09/2022 001-0145-51010-00 James M Kelly, Attorney 05/22 Legal Fees 115.5008/09/2022 001-0145-51010-00 James M Kelly, Attorney 05/22 Legal Fees 264.0008/09/2022 001-0145-51010-00 James M Kelly, Attorney 05/22 Legal Fees 115.5008/09/2022 001-0145-51010-00 James M Kelly, Attorney 05/22 Legal Fees 3,943.5008/09/2022 001-0145-51010-00 James M Kelly, Attorney 05/22 Legal Fees 709.5008/09/2022 001-0145-51010-00 James M Kelly, Attorney 05/22 Legal Fees 115.5008/09/2022 001-0145-51010-00 James M Kelly, Attorney 05/22 Legal Fees 82.5008/09/2022 001-0145-54000-00 Bradley Nolden Cell Phone Allowance 30.0007/31/2022 6,140.45Subtotal for Divison: 0145 001-0160-51500-00 Breeze Courier Notice to Bidders #6243 16.6008/09/2022 001-0160-59520-00 Mia Haneghan 07/22 Youth Commission Meeting Stipend 30.0008/09/2022 001-0160-59520-00 Eciel Burns 07/22 Youth Commission Meeting Stipend 30.0008/09/2022 001-0160-59520-00 Zakary Warfield Stipend - 7/14/22 Youth Commission 30.0008/09/2022 001-0160-59521-00 Knox County Humane Society 09/22 Animal Control Contract 19,510.00 000009216108/09/2022 19,616.60Subtotal for Divison: 0160 001-0205-54000-00 Gloria Osborn Cell Phone Allowance 30.0007/31/2022 001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0007/31/2022 60.00Subtotal for Divison: 0205 001-0207-54000-00 Oneida Network Services, Inc 08/22 Internet - Kerzi 50.0008/09/2022 001-0207-54000-00 Lewis Doney II Cell Phone Allowance 30.0007/31/2022 001-0207-54000-00 Orlando Lucero Cell Phone Allowance 30.0007/31/2022 001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 30.0007/31/2022 001-0207-55800-00 Communications Innovators, Inc Sept 1 - Dec 31 2022 part of the 4th year of a five year support 1,721.73 000009223308/09/2022 001-0207-62500-00 Advance Auto Parts Brake kit #208 215.8208/09/2022 001-0207-62500-00 Advance Auto Parts Core return - brake kit #208 -80.0008/09/2022 1,997.55Subtotal for Divison: 0207 001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 30.0007/31/2022 001-0305-61000-00 Office Specialists, Inc.Notepads 32.7308/09/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 2 Account Number Vendor AmountDescription PO No Date 62.73Subtotal for Divison: 0305 001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0007/31/2022 001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0007/31/2022 001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0007/31/2022 001-0306-54000-00 Eric Heiden Cell Allowance 30.0007/31/2022 001-0306-54500-00 IPOC Training - EricH, RoryS, SteveG 75.0008/09/2022 001-0306-55400-00 Werner Restoraton Services, Inc.Emergency board up - 29 Public Square 1,702.2608/09/2022 001-0306-61000-00 Office Specialists, Inc.Paper 249.9208/09/2022 2,147.18Subtotal for Divison: 0306 001-0410-54000-00 Jamie West Cell Phone Allowance 30.0007/31/2022 001-0410-54000-00 Nolan Peterson Cell Phone Allowance 30.0007/31/2022 001-0410-54000-00 Wayne Carl Cell Phone Allowance 30.0007/31/2022 001-0410-54000-00 Malinda Davis Cell Phone Allowance 30.0007/31/2022 001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0007/31/2022 001-0410-54000-00 Brayden Bledsoe Cell Phone Allowance 30.0007/31/2022 001-0410-61000-00 Office Specialists, Inc.Paper 249.9308/09/2022 429.93Subtotal for Divison: 0410 001-0445-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 8.6108/09/2022 001-0445-54000-00 Myron Miller Cell Phone Allowance 30.0007/31/2022 001-0445-55500-00 Liberty Tire Services LLC Tire recycling 283.1708/09/2022 001-0445-55700-00 Four Seasons Pest Control 07/22 Service 20.0008/09/2022 001-0445-55700-00 Royal Cleaning Services 08/22 Janitorial services 266.0008/09/2022 001-0445-57500-00 Aramark Uniform Serv. Inc.07/22 Service 67.8408/09/2022 001-0445-57500-00 Aramark Uniform Serv. Inc.08/22 Service 67.8408/09/2022 001-0445-62500-00 Ford of Galesburg Power steering pump #183 246.8208/09/2022 001-0445-62500-00 Advance Auto Parts Engine oil #155 57.0208/09/2022 001-0445-62500-00 Advance Auto Parts Filter kit #183 82.6008/09/2022 001-0445-62500-00 Advance Auto Parts Ball joint #183 57.6708/09/2022 001-0445-62500-00 Advance Auto Parts Drain plug #183 14.7808/09/2022 001-0445-62500-00 Advance Auto Parts Return shocks #607 -70.5408/09/2022 001-0445-62500-00 Advance Auto Parts Brake kit #164 501.7408/09/2022 001-0445-62500-00 Advance Auto Parts Dust shield #164 196.1708/09/2022 001-0445-62500-00 Advance Auto Parts Oil seals #164 53.9808/09/2022 001-0445-62500-00 Ford of Galesburg Hub assy, sway bar link #183 370.4008/09/2022 001-0445-62500-00 Napa Auto Parts Bearing kits #607 90.3608/09/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 3 Account Number Vendor AmountDescription PO No Date 001-0445-62500-00 Napa Auto Parts Return bearing kits #607 -78.2708/09/2022 001-0445-62500-00 Map Automotive of Peoria Water pump #166 117.8308/09/2022 001-0445-62500-00 Napa Auto Parts Light bulb #164 19.1908/09/2022 001-0445-63000-00 Office Specialists, Inc.Desk chair 334.6108/09/2022 2,737.82Subtotal for Divison: 0445 001-0450-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 60.2608/09/2022 001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0007/31/2022 001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0007/31/2022 001-0450-55500-00 Nichols Diesel Service, Inc.Truck test #124 41.0008/09/2022 001-0450-55500-00 Nichols Diesel Service, Inc.Truck test #180 42.0008/09/2022 001-0450-55500-00 Galesburg Welding, Inc Repair dump box #113 4,753.2008/09/2022 001-0450-62500-00 Nichols Diesel Service, Inc.2 elbows #109 14.0608/09/2022 001-0450-62500-00 Martin Equipment of Illinois, Inc.20 bolts #122 342.2008/09/2022 001-0450-62500-00 Mutual Wheel Co., Inc.Junction box #113 34.5808/09/2022 001-0450-62500-00 Napa Auto Parts Battery #180 36.3908/09/2022 001-0450-62500-00 Martin, Inc 2 fuel filters #122 262.3808/09/2022 001-0450-62500-00 Nichols Diesel Service, Inc.2 air dryers #109 420.2908/09/2022 001-0450-62500-00 Nichols Diesel Service, Inc.2 clamps #109 313.2208/09/2022 001-0450-62500-00 Nichols Diesel Service, Inc.Return air dryer #109 -115.0008/09/2022 001-0450-62500-00 Napa Auto Parts Paint #180 368.9908/09/2022 001-0450-62500-00 EZ-Liner Industries Gauge #306 97.3108/09/2022 001-0450-62500-00 Advance Auto Parts Primer #113 275.8808/09/2022 001-0450-62500-00 Advance Auto Parts Filter kit #122 108.3508/09/2022 001-0450-62500-00 Burns Trailer Sales Wire #180 25.8008/09/2022 001-0450-65500-00 Lawson Products, Inc.misc supplies 251.6108/09/2022 7,392.52Subtotal for Divison: 0450 001-0510-51000-00 Bridgeway Training Services 106 lbs secure document destruction 21.2008/09/2022 001-0510-51000-00 Bolin's Marathon Service Tow vehicle 100.0008/09/2022 001-0510-51000-00 Verizon Wireless - VSAT NORTH 07/18/22-07/24/22 SMS #22354528 50.0008/09/2022 001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0007/31/2022 001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0007/31/2022 001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0007/31/2022 001-0510-54000-00 Russell Idle Cell Phone Allowance 30.0007/31/2022 001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0007/31/2022 001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0007/31/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 4 Account Number Vendor AmountDescription PO No Date 001-0510-54000-00 Lane Mings Cell Phone Allowance 30.0007/31/2022 001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0007/31/2022 001-0510-54000-00 Daniel Hostens Cell Phone Allowance 30.0007/31/2022 001-0510-54000-00 Anthony Oligney-Estill Cell Phone Allowance 30.0007/31/2022 001-0510-54500-00 Petty Cash - Police Dept.QC Chief Council Meeting - D Hostens 20.0008/09/2022 001-0510-54500-00 Petty Cash - Police Dept.QC Chief Council Meeting - R Idle 20.0008/09/2022 001-0510-54500-00 Petty Cash - Police Dept.QC Chief Council Meeting - D Hostens 20.0008/09/2022 001-0510-55000-00 Supreme Radio Communications, Inc.08/22 - 10/22 Maintenance 2,445.0008/09/2022 001-0510-55500-00 Ford of Galesburg 4 wheel alignment #404 139.9408/09/2022 001-0510-55500-00 Supreme Radio Communications, Inc.battery, charger 176.0608/09/2022 001-0510-55500-00 Supreme Radio Communications, Inc.microphone 116.8008/09/2022 001-0510-55500-00 Supreme Radio Communications, Inc.2 batteries 226.6008/09/2022 001-0510-55700-00 Four Seasons Pest Control 08/22 Service 20.0008/09/2022 001-0510-55800-00 Chenosa Systems Corp Pro Phoenix annual maintenance and support- 9/14/2022- 12/31/2 574.21 000009223408/09/2022 001-0510-57000-00 Petty Cash - Police Dept.Notary Certification - L Mings 8.0008/09/2022 001-0510-57000-00 Secretary of State Notary - C Hootman 15.0008/09/2022 001-0510-61000-00 Office Specialists, Inc.Paper plates 63.8108/09/2022 001-0510-61000-00 Stamp Man Specialties Notary stamp - D Hostens 37.3508/09/2022 001-0510-61000-00 Office Specialists, Inc.Paper plates 63.8108/09/2022 001-0510-61700-00 Southern Computer Warehouse Server 223.5708/09/2022 001-0510-61700-00 Supreme Radio Communications, Inc.2 radios, 2 antenna kits 1,095.9208/09/2022 001-0510-62500-00 Ford of Galesburg Seat switch #4104 151.3608/09/2022 001-0510-62500-00 Ford of Galesburg Seat trim #22 77.2708/09/2022 001-0510-62500-00 Ford of Galesburg Window motor #25 21.8208/09/2022 001-0510-62500-00 Ford of Galesburg Screws #27 52.4008/09/2022 001-0510-62500-00 Ford of Galesburg Trim #27 77.2708/09/2022 001-0510-67500-00 Artistic Engraving Silver name plates - PWoodbury 58.6708/09/2022 001-0510-67500-00 Ray O'Herron Co., Inc.5 handcuff holders 204.9408/09/2022 001-0510-67500-00 Midwest Uniform Supply, Inc Three polo shirts - CSO 104.9408/09/2022 001-0510-67500-00 Ray O'Herron Co., Inc.Vest - L Mings 233.2708/09/2022 6,719.21Subtotal for Divison: 0510 001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 30.0007/31/2022 001-0550-54000-00 Amanda Jennings Cell Allowance 15.0007/31/2022 001-0550-55500-00 Supreme Radio Communications, Inc.08/22 - 10/22 Maintenance 4,912.6508/09/2022 001-0550-55800-00 Chenosa Systems Corp Pro Phoenix annual maintenance and support- 9/14/2022-12/31/20 3,676.15 000009223408/09/2022 001-0550-61000-00 Office Specialists, Inc.Binder clips 3.0408/09/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 5 Account Number Vendor AmountDescription PO No Date 001-0550-61000-00 Office Specialists, Inc.Paper, pens, folders, labels, binder clips 355.2808/09/2022 001-0550-61000-00 Office Specialists, Inc.Index cards 13.0808/09/2022 001-0550-61000-00 Office Specialists, Inc.Hanging folders 53.1308/09/2022 001-0550-61000-00 Office Specialists, Inc.Fan 72.0508/09/2022 001-0550-61000-00 Office Specialists, Inc.Fan 72.0508/09/2022 001-0550-61000-00 Office Specialists, Inc.Misc office supplies 78.9208/09/2022 9,281.35Subtotal for Divison: 0550 001-0605-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 129.1408/09/2022 001-0605-54000-00 David Farrell Cell Phone Allowance 30.0007/31/2022 001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0007/31/2022 001-0605-54000-00 John Seitz Cell Phone Allowance 30.0007/31/2022 001-0605-54000-00 Derek Perry Cell Phone Allowance 30.0007/31/2022 001-0605-54000-00 Randy Hovind Cell Phone Allowance 30.0007/31/2022 001-0605-55000-00 IAAI - International Assoc. of Arson InvestigatorsDues - Caruana 100.0008/09/2022 001-0605-55500-00 AMP Electrical Services, Inc.Labor to replace vent hose dryer 382.5008/09/2022 001-0605-55500-00 Supreme Radio Communications, Inc.08/22 - 10/22 Maintenance 2,892.7508/09/2022 001-0605-55700-00 Four Seasons Pest Control 07/22 Service 20.0008/09/2022 001-0605-55700-00 John D Chezum Relevel gutter on side of building over shed at Brooks St 55.0008/09/2022 001-0605-55700-00 Four Seasons Pest Control 07/22 Service 20.0008/09/2022 001-0605-55700-00 Four Seasons Pest Control 07/22 Service 20.0008/09/2022 001-0605-55700-00 Mechanical Service Inc.Ran ice lines for new fridges 196.0008/09/2022 001-0605-55800-00 Chenosa Systems Corp Pro Phoenix annual maintenance and support- 9/14/2022-12/31/20 3,899.60 000009223408/09/2022 001-0605-61000-00 Office Specialists, Inc.Stapler 19.0108/09/2022 001-0605-61000-00 Office Specialists, Inc.Paper 43.9908/09/2022 001-0605-65000-00 Office Specialists, Inc.Trash can liners 73.5708/09/2022 001-0605-65000-00 Office Specialists, Inc.Paper towels, paper, cleaner 52.7508/09/2022 001-0605-65500-00 AMP Electrical Services, Inc.Parts to replace vent hose dryer 242.1008/09/2022 001-0605-66000-00 Galesburg Electric, Inc.Fuses 13.1008/09/2022 001-0605-66000-00 Galesburg Electric, Inc.Misc supplies 550.8608/09/2022 001-0605-67500-00 Alexis Fire Equipment Co., Inc.6" Passport leather helmet front - Stevenson 55.0008/09/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Two tshirts - J Webber 52.5008/09/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Tshirt - K Sampier 26.2508/09/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Two tshirts - J Pedigo 52.5008/09/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Two tshirts - N Morrissey 52.5008/09/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Tshirt - K McGee 26.2508/09/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Tshirt - B Johnson 26.2508/09/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 6 Account Number Vendor AmountDescription PO No Date 001-0605-67500-00 Midwest Uniform Supply, Inc Tshirt - J Grodjesk 28.0008/09/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Polo Shirt - J Brignall 45.0008/09/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Two tshirts - N Walters 52.5008/09/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Tshirt - J Brignall 26.2508/09/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Tshirt - M Lewis 26.2508/09/2022 001-0605-68600-00 Office Specialists, Inc.Gloves 79.6308/09/2022 001-0605-68600-00 Office Specialists, Inc.Gloves 14.8008/09/2022 9,424.05Subtotal for Divison: 0605 Subtotal for Fund 001 154,869.77 011-0000-55700-00 Gunther Construction Co., a div. of UCM, Inc2022 Intermittent Resurfacing 76,791.12 000009220808/09/2022 011-0000-55700-00 Brandt Construction Co Monmouth Blvd Improvements from Henderson to Academy - Resurfaci 87,577.00 000009222208/09/2022 011-0000-66000-00 Tazewell County Asphalt Co, Inc Hot mix asphalt surface & binder for 2022 1,503.00 000009208508/09/2022 011-0000-66000-00 Mill Creek Mining, Inc CA-6 White Rock for 2022 1,987.97 000009208608/09/2022 011-0000-78070-00 Brandt Construction Co Monmouth Blvd Improvements from Henderson to Academy - Sidewalk 46,882.75 000009222208/09/2022 214,741.84Subtotal for Divison: 0000 Subtotal for Fund 011 214,741.84 013-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupPreparation of Bid Documents for Hawthorne Pool Building 16,209.29 000009219908/09/2022 013-0000-54500-00 Intrado Life & Safety Solutions Corp Professional services to include instalation, and training of VI 12,913.66 000009213608/09/2022 013-0000-71000-00 Intrado Life & Safety Solutions Corp Intraodo VIPER system upgrade for 911 phone system 41,866.76 000009213608/09/2022 70,989.71Subtotal for Divison: 0000 Subtotal for Fund 013 70,989.71 014-0000-56000-00 Sherwin Industries, Inc Super shot 125dc rental 1,700.0008/09/2022 014-0000-78010-00 Gunther Construction Co., a div. of UCM, IncWest Street Reconstruction - Tompkins to Main 194,230.72 000009219308/09/2022 014-0000-78070-00 Gunther Construction Co., a div. of UCM, IncWest Street Reconstruction - Sidewalk portion 1,043.82 000009219308/09/2022 196,974.54Subtotal for Divison: 0000 Subtotal for Fund 014 196,974.54 016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0007/31/2022 016-0000-54000-00 Mark McLaughlin Cell Allowance 30.0007/31/2022 016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0007/31/2022 016-0000-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0007/31/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 7 Account Number Vendor AmountDescription PO No Date 016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0007/31/2022 150.00Subtotal for Divison: 0000 Subtotal for Fund 016 150.00 018-0000-62500-00 Coe Equipment, Inc Vactor hose #131 559.1408/09/2022 018-0000-62500-00 Ford of Galesburg Bed mat #105 186.2008/09/2022 018-0000-65500-00 Zarnoth Brush Works, Inc 2 elgin h/d poly tube brooms 1,068.0008/09/2022 018-0000-66000-00 Neenah Foundry Co, Inc.Inlet frames and grates 5,766.59 000009220008/09/2022 018-0000-66000-00 Neenah Foundry Co, Inc.Inlet frames and grates 1,605.68 000009220008/09/2022 9,185.61Subtotal for Divison: 0000 Subtotal for Fund 018 9,185.61 019-0000-10701-00 Treasurer State of Illinois 01/23 to 06/23 Sign rental fees 345.0008/09/2022 019-0000-10701-00 Johnson Controls Security Solutions 01/23 06/23 Recurring service 479.6608/09/2022 019-0000-20102-00 Stratus Networks, Inc 08/22 Service 308.9108/09/2022 1,133.57Subtotal for Divison: 0000 019-1905-51500-00 WMOI - FM Radio ads 260.0008/09/2022 019-1905-54000-00 Elizabeth Varner Cell Phone Allowance 30.0007/31/2022 019-1905-54000-00 Angela Buchen Cell Allowance 30.0007/31/2022 019-1905-54500-00 American Red Cross On-site lifeguard observations and evaluations 850.0008/09/2022 019-1905-59511-00 Galesburg Tourism Fund 07/22 Tourism Agreement 15,833.3308/09/2022 17,003.33Subtotal for Divison: 1905 019-1910-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 47.3508/09/2022 019-1910-55700-00 Four Seasons Pest Control 07/22 Service 30.0008/09/2022 019-1910-65000-00 Office Specialists, Inc.Liners 38.6108/09/2022 019-1910-65000-00 Office Specialists, Inc.Stir-straws 33.4408/09/2022 019-1910-65000-00 Office Specialists, Inc.Paper towels 92.4808/09/2022 019-1910-65000-00 Office Specialists, Inc.Tissues 50.8308/09/2022 292.71Subtotal for Divison: 1910 019-1911-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 150.6608/09/2022 019-1911-55700-00 Lambasio, Inc.Repair faucet in women's restroom 299.9408/09/2022 019-1911-55700-00 Mechanical Service Inc.Installed 6 dedicated outlets in sensor room 1,885.0008/09/2022 019-1911-55700-00 Four Seasons Pest Control 07/22 Service 30.0008/09/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 8 Account Number Vendor AmountDescription PO No Date 019-1911-55700-00 Helm Mechanical / Helm Service Replace chiller control board 1,784.1408/09/2022 019-1911-57500-00 Aramark Uniform Serv. Inc.07/22 Service 68.5508/09/2022 019-1911-57500-00 Aramark Uniform Serv. Inc.08/22 Service 68.5508/09/2022 019-1911-65000-00 Office Specialists, Inc.Credit for duplicate payment of invoice -184.9508/09/2022 4,101.89Subtotal for Divison: 1911 019-1915-52000-00 Ameren Illinois 07/22 Electricity #7756699015 1,119.6307/31/2022 019-1915-52300-00 Ameren Illinois 07/22 Heat #0883556016 59.1007/31/2022 019-1915-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 3,094.9808/09/2022 019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0007/31/2022 019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0007/31/2022 019-1915-54000-00 Don Miles Cell Phone Allowance 30.0007/31/2022 019-1915-54000-00 Travis Huffman Cell Phone Allowance 30.0007/31/2022 019-1915-55700-00 Four Seasons Pest Control 08/22 Service 30.0008/09/2022 019-1915-55700-00 Four Seasons Pest Control 08/22 Service 40.0008/09/2022 019-1915-55700-00 Royal Cleaning Services 08/22 Janitorial services 509.0008/09/2022 019-1915-56000-00 Terry Allen, Inc Bersie Williams Area - Toilet Rental 1 regular unit 4/1/22-10/31 15.00 000009208108/09/2022 019-1915-56000-00 Terry Allen, Inc Bersie Williams Area - Toilet Rental 1 regular unit One day ren 45.00 000009208108/09/2022 019-1915-56000-00 Terry Allen, Inc Peck Park - Toilet Rental 1 regular unit 4/1/22-10/31/22 75.00 000009208108/09/2022 019-1915-56000-00 Terry Allen, Inc Bersie Williams Area - Toilet Rental 1 regular unit One day ren 60.00 000009208108/09/2022 019-1915-56000-00 Terry Allen, Inc Bersie Williams Area - Toilet Rental 1 regular unit 4/1/22-10/31 75.00 000009208108/09/2022 019-1915-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental 1 regular unit 3/18/22-11/20/22 75.00 000009208108/09/2022 019-1915-56000-00 Terry Allen, Inc East Boat Ramp - Toilet Rental 1 regular unit 1/1/22-12/31/22 75.00 000009208108/09/2022 019-1915-57500-00 Aramark Uniform Serv. Inc.08/22 Service 57.4608/09/2022 019-1915-57500-00 Aramark Uniform Serv. Inc.07/22 Service 57.4608/09/2022 019-1915-62500-00 Martin, Inc Ignition switch #515 50.1008/09/2022 019-1915-62500-00 Pomp's Tire - Galesburg 2 tires #526 237.0008/09/2022 019-1915-62500-00 Electro-Mechanical Resources, Inc Seal #518 27.6008/09/2022 019-1915-62500-00 Martin, Inc Yoke #541 279.8008/09/2022 019-1915-62500-00 Pomp's Tire - Galesburg 4 tires #500 575.5608/09/2022 019-1915-62510-00 Herr Petroleum Corp 527.6 gal diesel #2, 440.3 gal reg unleaded 3,669.44 000009210308/09/2022 019-1915-65000-00 Office Specialists, Inc.Soap, tissues, urinal screens 213.8508/09/2022 019-1915-65000-00 Office Specialists, Inc.Disinfectant 72.0508/09/2022 019-1915-65000-00 Office Specialists, Inc.Tissues 223.6808/09/2022 019-1915-65500-00 Scott Equipment, LLC Bases, spools 50.4008/09/2022 019-1915-66000-00 Lacky Monument Co.2 Galesburg Vet bricks 64.0008/09/2022 019-1915-68500-00 Hawkins, Inc Misc chemicals 1,070.4108/09/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 9 Account Number Vendor AmountDescription PO No Date 12,041.52Subtotal for Divison: 1915 019-1920-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 81.7908/09/2022 019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0007/31/2022 019-1920-55700-00 Four Seasons Pest Control 08/22 Service 20.0008/09/2022 019-1920-57500-00 Aramark Uniform Serv. Inc.07/22 Service 39.5108/09/2022 019-1920-57500-00 Aramark Uniform Serv. Inc.08/22 Service 39.5108/09/2022 019-1920-61000-00 Office Specialists, Inc.Toner 125.7208/09/2022 019-1920-61000-00 Office Specialists, Inc.Corretion tape 16.9808/09/2022 019-1920-62510-00 Herr Petroleum Corp 82.4 gal diesel #2, 173.9 gal reg unleaded 923.18 000009210408/09/2022 019-1920-63500-00 Winfield Solutions, LLC Misc supplies 528.8008/09/2022 019-1920-63500-00 Winfield Solutions, LLC Misc supplies 360.0308/09/2022 019-1920-64000-00 Ouray Sportsware 16 Diamon performance caps 180.0008/09/2022 019-1920-64000-00 Ouray Sportsware 8 Mini pique caps 134.0008/09/2022 019-1920-64000-00 HORNUNG'S GOLF PRODUCTS, INC Midsize tour wraps 98.8108/09/2022 019-1920-64000-00 Ouray Sportsware 8 Tie dye caps 96.0008/09/2022 019-1920-64125-00 Office Specialists, Inc.Cups, paper towels, straws 124.7808/09/2022 019-1920-64125-00 Smithfield Direct, LLC Hotdogs 159.6008/09/2022 019-1920-64125-00 Office Specialists, Inc.Paper trays 77.5108/09/2022 019-1920-64125-00 Butch's Pizza Inc.Pizza 22.0508/09/2022 019-1920-64125-00 Atlantic Coca-Cola Misc concessions 963.2508/09/2022 019-1920-64125-00 Boxcar Express Sandwiches 1,432.2008/09/2022 019-1920-64125-00 Boxcar Express Sandwiches 1,480.8008/09/2022 019-1920-64125-00 Butch's Pizza Inc.Pizza 46.5508/09/2022 019-1920-65000-00 Office Specialists, Inc.Cleaner, liners 60.4308/09/2022 019-1920-88300-00 M&M Golf Cars, LLC 2022 Lease of 48 golf carts and 1 utility vehicle as per bid. In 5,335.97 000009208008/09/2022 12,377.47Subtotal for Divison: 1920 019-1925-51500-00 Treasurer State of Illinois 07/22 to 12/22 Sign rental fees 345.0008/09/2022 019-1925-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 99.0008/09/2022 019-1925-56000-00 Terry Allen, Inc Campground - Toilet Rental 4 regular units 4/14/22-10/17/22. Inc 300.00 000009208108/09/2022 744.00Subtotal for Divison: 1925 019-1935-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 38.7408/09/2022 019-1935-55700-00 Four Seasons Pest Control 08/22 Service 35.0008/09/2022 019-1935-55700-00 Johnson Controls Security Solutions 07/22-12/22 Recurring service 479.6508/09/2022 019-1935-57500-00 Aramark Uniform Serv. Inc.08/22 Service 237.4208/09/2022 019-1935-57500-00 Aramark Uniform Serv. Inc.07/22 Service 237.4208/09/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 10 Account Number Vendor AmountDescription PO No Date 1,028.23Subtotal for Divison: 1935 019-1940-51400-00 Logan Chandlee Refund of Mobile Playground private rental certificate 100.0008/09/2022 019-1940-64000-00 Breedlove's Sporting Goods, Inc.Summer & Fall Adult Softball League Trophies 71.7008/09/2022 171.70Subtotal for Divison: 1940 019-1945-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 30.1308/09/2022 019-1945-55700-00 Four Seasons Pest Control 08/22 Service 20.0008/09/2022 50.13Subtotal for Divison: 1945 019-1950-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 2,608.5608/09/2022 019-1950-55500-00 David M Plunk Install Bose 7 inch android touch panel 887.8008/09/2022 019-1950-55700-00 Four Seasons Pest Control 08/22 Service 25.0008/09/2022 019-1950-64125-00 Gold Medal - Central Illinois, LLC Misc concessions 664.1908/09/2022 019-1950-64125-00 Gold Medal - Central Illinois, LLC Misc concessions 703.6908/09/2022 019-1950-64125-00 Atlantic Coca-Cola Misc concessions 195.8008/09/2022 019-1950-65000-00 Office Specialists, Inc.Tissues, gloves, cleaner 122.7208/09/2022 019-1950-68500-00 Hawkins, Inc Misc chemicals 477.3508/09/2022 019-1950-68500-00 Hawkins, Inc Misc chemicals 913.0308/09/2022 019-1950-68500-00 Hawkins, Inc Misc chemicals 990.8708/09/2022 019-1950-68500-00 Hawkins, Inc Misc chemicals 746.3808/09/2022 8,335.39Subtotal for Divison: 1950 019-1955-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 133.4408/09/2022 019-1955-55700-00 Four Seasons Pest Control 08/22 Service 20.0008/09/2022 153.44Subtotal for Divison: 1955 019-1960-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 8.6108/09/2022 019-1960-55700-00 Four Seasons Pest Control 08/22 Service 20.0008/09/2022 28.61Subtotal for Divison: 1960 019-1965-51000-00 Lacky Monument Co.Lettering - Portillo 200.0008/09/2022 019-1965-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 8.6108/09/2022 019-1965-54000-00 Roger Darst Cell Phone Allowance 30.0007/31/2022 019-1965-55700-00 Four Seasons Pest Control 07/22 Service 20.0008/09/2022 019-1965-57500-00 Aramark Uniform Serv. Inc.08/22 Service 41.8308/09/2022 019-1965-57500-00 Aramark Uniform Serv. Inc.07/22 Service 41.8308/09/2022 019-1965-62500-00 Scott Equipment, LLC Damper #589 58.3208/09/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 11 Account Number Vendor AmountDescription PO No Date 400.59Subtotal for Divison: 1965 019-1975-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 4.3008/09/2022 019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0007/31/2022 34.30Subtotal for Divison: 1975 Subtotal for Fund 019 57,896.88 023-0000-51500-00 Gatehouse Media Public Notices #21744 1,447.2408/09/2022 1,447.24Subtotal for Divison: 0000 Subtotal for Fund 023 1,447.24 024-0000-52000-00 Ameren Illinois 07/22 Electric #5346260034 97.6507/31/2022 024-0000-52000-00 Ameren Illinois 07/22 Electric #5244167035 25.8507/31/2022 024-0000-52000-00 Ameren Illinois 07/22 Electricity #3473231043 3.1907/31/2022 024-0000-83100-00 Galesburg Youth Baseball External Agency Funds - Galesburg Youth Baseball 3,000.0008/09/2022 3,126.69Subtotal for Divison: 0000 Subtotal for Fund 024 3,126.69 030-0000-20102-00 Stratus Networks, Inc 08/22 Service 131.4108/09/2022 131.41Subtotal for Divison: 0000 030-0320-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 250.0007/31/2022 030-0320-52000-00 Ameren Illinois 07/22 Electricity #62350365022 295.1807/31/2022 030-0320-52300-00 Ameren Illinois 07/22 Heat #62350365022 18.5107/31/2022 030-0320-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 24.5408/09/2022 030-0320-61000-00 Office Specialists, Inc.Legal pads 22.0307/31/2022 030-0320-61000-00 Office Specialists, Inc.Toner 282.6207/31/2022 030-0320-62500-00 Napa Auto Parts Hose 5.1607/31/2022 030-0320-62500-00 Midwest Transit Equipment, Inc.Gas springs, screws 245.7207/31/2022 030-0320-62500-00 Napa Auto Parts Hose 115.4707/31/2022 030-0320-62500-00 Midwest Transit Equipment, Inc.Harness rollstop 156.7807/31/2022 030-0320-62500-00 Napa Auto Parts Return ubolts, adapter, master disconnect switch -56.1707/31/2022 030-0320-62500-00 Napa Auto Parts Oil 36.8707/31/2022 030-0320-62500-00 Napa Auto Parts Hose 58.1607/31/2022 030-0320-62510-00 Herr Petroleum Corp 229.3 gal reg unleaded 781.44 000009210107/31/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 12 Account Number Vendor AmountDescription PO No Date 030-0320-62510-00 Herr Petroleum Corp 298.5 gal reg unleaded 993.98 000009210107/31/2022 030-0320-62510-00 Herr Petroleum Corp 230.3 gal reg unleaded 876.62 000009210107/31/2022 030-0320-62510-00 Herr Petroleum Corp 201.2 gal reg unleaded 685.67 000009210107/31/2022 030-0320-62510-00 Herr Petroleum Corp 237.5 gal reg unleaded 790.86 000009210107/31/2022 030-0320-62510-00 Herr Petroleum Corp 228.5 gal reg unleaded 778.71 000009210107/31/2022 030-0320-65000-00 Office Specialists, Inc.Towels, liners, soap, towels 178.5207/31/2022 030-0320-65000-00 Office Specialists, Inc.Liners, soap 64.4107/31/2022 6,605.08Subtotal for Divison: 0320 030-0370-51500-00 WGIL/WAAG/WLSR, Inc.Radio ads 250.0007/31/2022 030-0370-52000-00 Ameren Illinois 07/22 Electricity #62350365022 688.7707/31/2022 030-0370-52300-00 Ameren Illinois 07/22 Heat #62350365022 43.1807/31/2022 030-0370-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 57.2508/09/2022 030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0007/31/2022 030-0370-54000-00 Ronald Larson Cell Phone Allowance 30.0007/31/2022 030-0370-55500-00 Harvey Brothers, Inc.Rebuild starter 287.4207/31/2022 030-0370-55700-00 Helm Mechanical / Helm Service Inspect equipment after lightening strike 375.0007/31/2022 030-0370-57500-00 Cintas, Inc 07/22 Service 110.7407/31/2022 030-0370-62500-00 Gillig Filter elements 380.0407/31/2022 030-0370-62500-00 Gillig Bolts 30.2407/31/2022 030-0370-62500-00 Gillig Mirror asm 119.9207/31/2022 030-0370-62500-00 Gillig Return mud flap mount brackets -129.9207/31/2022 030-0370-62500-00 Napa Auto Parts Plug tap 2.5907/31/2022 030-0370-62500-00 Interclean Equipment Fit caps & rubber gaskets, nozzle tips, strainers 176.6907/31/2022 030-0370-62500-00 Napa Auto Parts Core return for 172622 -54.0007/31/2022 030-0370-62500-00 Napa Auto Parts Plug tap 2.5907/31/2022 030-0370-62500-00 Midwest Transit Equipment, Inc.Blower motor 210.1307/31/2022 030-0370-62500-00 Napa Auto Parts Plug tap 2.9907/31/2022 030-0370-62500-00 Napa Auto Parts Cap screws 2.2507/31/2022 030-0370-62500-00 Midwest Transit Equipment, Inc.Roll stop assy, threshold transistion kit 771.2907/31/2022 030-0370-62500-00 Napa Auto Parts Core return for 172597 -54.0007/31/2022 030-0370-62510-00 Herr Petroleum Corp 249.8 gal diesel #2 1,127.24 000009210107/31/2022 030-0370-62510-00 Herr Petroleum Corp 273.2 gal diesel #2 1,199.77 000009210107/31/2022 030-0370-65500-00 Napa Auto Parts Core return for invoice 170555 -18.0007/31/2022 030-0370-65500-00 Kimball Midwest Coilex coil cleaner 118.6807/31/2022 030-0370-66500-00 Napa Auto Parts Yellow & silver paint markers 6.4207/31/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 13 Account Number Vendor AmountDescription PO No Date 5,767.28Subtotal for Divison: 0370 Subtotal for Fund 030 12,503.77 054-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupProfessional services for HVAC replacement in PSB, 150 S Broad S 10,260.50 000009220608/09/2022 054-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupConstruction Documents for PSB Locker Room Project 2,592.00 000009221208/09/2022 054-0000-63500-00 Timanda Landscaping & Garden Center 2 brandywine maple trees 319.9008/09/2022 13,172.40Subtotal for Divison: 0000 Subtotal for Fund 054 13,172.40 061-0000-20101-00 JOHN MOBERG Refund Check 049360-002, 1212 KLEIN AVE 121.3708/03/2022 061-0000-20101-00 AMBER SCHLOMER Refund Check 058895-000, 156 HIGHLAND AVE 57.2507/27/2022 061-0000-20101-00 JAKE MARTIN Refund Check 061871-000, 1101 HAWKINSON AVE 4 50.7008/03/2022 061-0000-20101-00 MERLE MONSON Refund Check 016889-000, 494 BANDY AVE 1.6508/03/2022 061-0000-20101-00 SARAH SHEA Refund Check 059957-001, 1715 MCMASTERS AVE 115.6408/03/2022 061-0000-20101-00 STARLETT SCOTT Refund Check 051548-000, 849 E THIRD ST 45.0108/03/2022 061-0000-20101-00 LEE JOHNSON Refund Check 047466-002, 1507 RUSSELL AVE 20.6808/03/2022 061-0000-20101-00 SCOTT LEIBY Refund Check 046812-000, 1067 W MAIN ST 89.4608/03/2022 061-0000-20101-00 CHRIS SAADALLA Refund Check 061349-001, 358 MONROE ST 46.6008/03/2022 061-0000-20101-00 RALPH DOLINSEK Refund Check 048403-000, 386 JUSTIN DR 73.1808/03/2022 061-0000-20101-00 DAWN CONRAD Refund Check 010912-001, 1583 EDGEBROOK DR 118.4508/03/2022 061-0000-20101-00 SECURITY FINANCE 46-0907 Refund Check 060530-000, 1348 N HENDERSON ST SUITE 6 23.9707/26/2022 061-0000-20101-00 JULIE DICKERSON Refund Check 058280-000, 171 OSAGE ST 93.4808/03/2022 061-0000-20101-00 TRENT COX Refund Check 050979-001, 809 N SEMINARY ST 58.6807/26/2022 061-0000-20101-00 COUNTRYSIDE INVESTMENT PROPERTIES, LLCRefund Check 065007-002, 903 MCCLURE ST 78.0808/03/2022 061-0000-20101-00 JAMES GUILLAUME Refund Check 064539-000, 533 E NORTH ST 49.6107/26/2022 061-0000-20101-00 VIKKI DAVIS Refund Check 057898-000, 1555 FLORENCE AVE 6.5308/03/2022 061-0000-20101-00 SANDRA FREDRICKSON Refund Check 045706-000, 37 N SOANGETAHA RD 74.7508/03/2022 061-0000-20101-00 HOPE ERVIN Refund Check 064464-000, 1411 E FIFTH ST 21 90.7807/26/2022 061-0000-20101-00 AMELIA GORANSON Refund Check 062402-000, 1699 MAPLE AVE 31.6108/03/2022 061-0000-20101-00 GARY ADKINS Refund Check 060933-000, 2574 COSTA DR 54.5807/26/2022 061-0000-20101-00 NICOLE WATTS Refund Check 065114-000, 532 ARNOLD ST 70.8908/03/2022 061-0000-20101-00 NIKA NYYSTI Refund Check 053638-001, 569 CLARK ST 86.7808/03/2022 061-0000-20101-00 ALEXANDRA VERNON Refund Check 056657-000, 1109 N CHERRY ST 90.6607/27/2022 061-0000-20101-00 BARBARA THULINE Refund Check 052722-000, 209 W FREMONT ST 79.6008/03/2022 061-0000-20101-00 MICHAEL WHITAKER Refund Check 054371-000, 59 SHELDON ST 69.6808/03/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 14 Account Number Vendor AmountDescription PO No Date 061-0000-20101-00 BARBARA HUSTON Refund Check 043131-006, 834 W NORTH ST 79.6508/03/2022 061-0000-20101-00 JODI MINES Refund Check 048417-006, 380 W FIRST ST 38.8407/26/2022 061-0000-20101-00 MORNINGSIDE ALLIANCE LLC Refund Check 059064-008, 236 COLUMBUS AVE 100.8107/27/2022 061-0000-20101-00 SHEA PERKINS Refund Check 057932-001, 1879 BAIRD AVE 21.7808/03/2022 061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-173, 1317 N SEMINARY ST 77.0108/03/2022 061-0000-20101-00 TERESA INNESS Refund Check 048031-018, 343 E FOURTH ST 70.1308/03/2022 061-0000-20101-00 SARAH SHEA Refund Check 059957-001, 1715 MCMASTERS AVE 1.6508/03/2022 061-0000-20101-00 AMANDA MULVEY Refund Check 064166-000, 1419 E FIFTH ST 100.7207/27/2022 061-0000-20101-00 ANGELA SALLOWS Refund Check 055421-000, 1246 SPRUCE AVE 54.6708/03/2022 061-0000-20101-00 TRAVIS HELTON Refund Check 061008-000, 892 WARREN ST 52.9408/03/2022 061-0000-20101-00 KURT KRAFT Refund Check 038448-000, 1164 W NORTH ST 100.7508/03/2022 061-0000-20101-00 AMAR IBOUHOUTEN Refund Check 064994-000, 1630 WILLARD ST 53.3207/26/2022 061-0000-20101-00 JOHN MOBERG Refund Check 049360-001, 1212 KLEIN AVE 67.2507/27/2022 061-0000-20101-00 MERLE MONSON Refund Check 016889-000, 494 BANDY AVE 14.0508/03/2022 061-0000-20101-00 MARK MARTIN Refund Check 005097-066, 106 ILLINOIS AVE 67.7908/03/2022 061-0000-20102-00 Stratus Networks, Inc 08/22 Service 127.1508/09/2022 061-0000-51000-00 Pace Analytical Services LLC Disinfection service 434.4008/09/2022 061-0000-51000-00 Pace Analytical Services LLC Water testing 15.2008/09/2022 061-0000-51000-00 Pace Analytical Services LLC Water testing 17.9208/09/2022 061-0000-51000-00 Pace Analytical Services LLC Lead testing 15.2008/09/2022 061-0000-51010-00 James M Kelly, Attorney 05/22 Legal Fees 363.0008/09/2022 061-0000-52300-00 Ameren Illinois 07/22 Heat #1017455691 93.2707/31/2022 061-0000-52500-00 Galesburg Sanitary Dist.06/22 Sewer user charges 21.5208/09/2022 061-0000-54000-00 Shelby Schwieter Cell Phone Allowance 30.0007/31/2022 061-0000-54000-00 Mark Schwieter Cell Phone Allowance 30.0007/31/2022 061-0000-54000-00 Timothy Fey Cell Phone Allowance 30.0007/31/2022 061-0000-54000-00 Jerami Brown Cell Phone Allowance 30.0007/31/2022 061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0007/31/2022 061-0000-55500-00 Getz Fire Equipment Co., Inc.Extinguisher service 459.0008/09/2022 061-0000-55700-00 Royal Cleaning Services 08/22 Janitorial services 464.0008/09/2022 061-0000-55700-00 Four Seasons Pest Control 07/22 Service 30.0008/09/2022 061-0000-55700-00 Four Seasons Pest Control 07/22 Service 55.0008/09/2022 061-0000-55700-00 Waste Management, Inc.08/22 Service 101.9908/09/2022 061-0000-55700-00 Waste Management, Inc.08/22 Service 18.2308/09/2022 061-0000-61000-00 Office Specialists, Inc.Paper, labels, pens, notepads 121.2608/09/2022 061-0000-65000-00 Office Specialists, Inc.Tissues, paper towels, soap 155.2008/09/2022 061-0000-65000-00 Office Specialists, Inc.Paper towels, soap, detergent 166.1408/09/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 15 Account Number Vendor AmountDescription PO No Date 061-0000-66000-00 Galesburg Builders Supply, Inc 3 Darafill eggs 26.7908/09/2022 061-0000-66000-00 Gunther Construction Co., a div. of UCM, IncFA-1 FILL SAND - DELIVERED 1,099.95 000009211208/09/2022 061-0000-66000-00 Core & Main Valve box risers 217.2808/09/2022 061-0000-66000-00 Core & Main Copperhead service connectors 1,700.0008/09/2022 061-0000-66000-00 Core & Main Valve box risers 725.7908/09/2022 061-0000-68500-00 Hawkins, Inc 2022 Liquid Chlorine for Water Division as per bid. This is a b 3,296.00 000009207408/09/2022 12,475.32Subtotal for Divison: 0000 Subtotal for Fund 061 12,475.32 067-0000-20101-00 SARAH SHEA Refund Check 059957-001, 1715 MCMASTERS AVE 2.2708/03/2022 067-0000-20101-00 MERLE MONSON Refund Check 016889-000, 494 BANDY AVE 2.2708/03/2022 067-0000-51500-00 Gatehouse Media Paint Recycle #18053 190.0008/09/2022 067-0000-51500-00 Gatehouse Media Paint Recycle #18053 190.0008/09/2022 384.54Subtotal for Divison: 0000 Subtotal for Fund 067 384.54 078-0000-56534-00 Lee's Tree Service Removed split oak tree on Baird & Indiana 4,500.0008/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 330.0008/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 429.0008/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 693.0008/09/2022 078-0000-56535-00 Resource Management Services, Inc Work Comp DOS 07/11/22, 07/26/22 360.0008/09/2022 078-0000-56535-00 Heritage Medical Equipment and Supplies Work comp dos 7/19/22 #69264 20.7408/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 198.0008/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 231.0008/09/2022 078-0000-56535-00 OSF Heart of Mary Medical Center Work comp dos: 6/12/22 168.7308/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 280.5008/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 363.0008/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 214.5008/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 231.0008/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 264.0008/09/2022 078-0000-56535-00 OSF Home Medical Equipment Work comp claim 639896 - crutch, walker 292.7808/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 396.0008/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 379.5008/09/2022 078-0000-56535-00 James M Kelly, Attorney 05/22 Legal Fees 297.0008/09/2022 078-0000-56597-00 Dave Dunn's Auto Body, Inc.Body repair to 2020 Ford Police Intercepter 800.0008/09/2022 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 16 Account Number Vendor AmountDescription PO No Date 10,448.75Subtotal for Divison: 0000 Subtotal for Fund 078 10,448.75 091-0000-20102-00 Galesburg Sanitary Dist.08/22 Sanitary District Fees less 07/22 CC processing fees -2,232.1108/09/2022 091-0000-20102-00 Galesburg Sanitary Dist.08/22 Sanitary District Fees less 3% collection fee -12,585.1208/09/2022 091-0000-20102-00 Galesburg Sanitary Dist.08/22 Sanitary District Fees less 06/22 lien & collection fee -46.0008/09/2022 091-0000-20102-00 Galesburg Sanitary Dist.08/22 Sanitary District Fees less 06/22 Postage for Liens -0.3408/09/2022 091-0000-22003-00 Galesburg Sanitary Dist.08/22 Sanitary District Fees 419,504.0508/09/2022 404,640.48Subtotal for Divison: 0000 Subtotal for Fund 091 404,640.48 Report Total: 1,163,007.54 AP-Transactions by Account (08/09/2022 - 12:44 PM)Page 17 Check Date Check #Vendor Name Description Account #Amount 7/26/2022 0 James Hartshorn Officiate Volleyball - 2 games 019-1940-51400 50.00 7/26/2022 0 Mike Hines Officiate Volleyball - 3 games 019-1940-51400 75.00 7/27/2022 0 Chuck Humes Umpire Softball - 3 games 019-1940-51400 105.00 7/27/2022 0 Dan Burgland Umpire Softball - 3 games 019-1940-51400 105.00 7/28/2022 0 Amanda Jennings Meals - Training Conference - Anaheim, CA - A Jennings 001-0000-10706 160.00 7/28/2022 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 343.65 7/28/2022 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 431.30 7/28/2022 96772 Knox County Recorders Office File 46 Weed/Trash/Demo Liens 001-0160-51300 375.00 7/28/2022 96773 Knox County Recorders Office File 35 Weed/Trash/Demo Liens 001-0160-51300 300.00 7/28/2022 96774 Knox County Recorders Office File 1 Water/Sewer/Refuse Liens 061-0000-51000 63.00 7/28/2022 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 7/29/2022 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 314.90 7/29/2022 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 133.60 7/29/2022 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 8/1/2022 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 168.50 8/1/2022 0 IMRF 07/22 IMRF Contributions 001-0000-20311 185,955.84 8/1/2022 0 James Hartshorn Officiate Volleyball - 3 games 019-1940-51400 75.00 8/1/2022 0 Mike Hines Officiate Volleyball - 2 games 019-1940-51400 50.00 8/3/2022 0 Bluefin Payment Systems 07/22 Pay Pad processing fees 067-0000-51000 410.65 8/3/2022 0 Bluefin Payment Systems 07/22 UB Webpayment credit card processing fees 061-0000-51000 2,917.04 8/3/2022 0 Bluefin Payment Systems 07/22 UB Webpayment credit card processing fees 067-0000-51000 1,458.52 8/3/2022 0 Bluefin Payment Systems 07/22 Pay Pad processing fees 001-0115-51000 110.78 8/3/2022 0 Bluefin Payment Systems 07/22 Pay Pad processing fees 001-0306-51000 21.42 8/3/2022 0 Bluefin Payment Systems 07/22 Pay Pad processing fees 061-0000-51000 821.28 8/3/2022 0 Bluefin Payment Systems 07/22 Pay Pad processing fees 001-0410-51000 21.42 8/3/2022 0 Cardconnect 07/22 Card connect credit card fees 019-1925-51000 831.23 8/3/2022 0 Cardconnect 07/22 Card connect credit card fees 019-1935-51000 10.97 8/3/2022 0 Cardconnect 07/22 Card connect credit card fees 019-1930-51000 116.28 8/3/2022 0 Cardconnect 07/22 Card connect credit card fees 019-1905-51000 169.26 8/3/2022 0 Cardconnect 07/22 Card connect credit card fees 019-1960-51000 0.85 8/3/2022 0 Cardconnect 07/22 Card connect credit card fees 019-1950-51000 589.14 8/3/2022 0 Farmers & Mechanics Bank 07/22 F&M Trust Bank Fees 061-0000-51000 249.52 8/3/2022 0 Farmers & Mechanics Bank 07/22 F&M Trust Bank Fees 026-0000-51000 41.40 Advance Checks and ACH Payments as of 8/9/2022 Check Date Check #Vendor Name Description Account #Amount Advance Checks and ACH Payments as of 8/9/2022 8/3/2022 0 Farmers & Mechanics Bank 07/22 F&M Trust Bank Fees 058-0000-51000 123.96 8/3/2022 0 Farmers & Mechanics Bank 07/22 F&M Trust Bank Fees 019-1905-51000 4.27 8/3/2022 0 Farmers & Mechanics Bank 07/22 F&M Trust Bank Fees 001-0205-51000 329.79 8/3/2022 0 Farmers & Mechanics Bank 07/22 F&M Trust Bank Fees 053-0000-51000 41.39 8/3/2022 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 8/3/2022 0 Wells Fargo Merchant Services 07/22 Credit Card Fees 019-1920-51000 3,218.82 8/4/2022 96869 Ameren Illinois 06/22 Electricity #01147-55694 001-0000-20102 27,208.73 8/4/2022 96869 Ameren Illinois 06/22 Electricity #01147-55694 024-0000-20102 27.21 8/4/2022 96869 Ameren Illinois 06/22 Electricity #01147-55694 019-0000-20102 17,858.14 8/4/2022 96869 Ameren Illinois 06/22 Electricity #01147-55694 061-0000-20102 14,957.40 8/4/2022 96869 Ameren Illinois 06/22 Electricity #01147-55694 018-0000-20102 71.95 8/4/2022 96869 Ameren Illinois 06/22 Heat #01147-55694 019-0000-20102 5,974.70 8/4/2022 96869 Ameren Illinois 06/22 Heat #01147-55694 019-0000-20102 53.73 8/4/2022 96869 Ameren Illinois 06/22 Heat #01147-55694 001-0000-20102 542.34 8/4/2022 96869 Ameren Illinois 06/22 Electricity #01147-55694 020-0000-20102 724.25 8/4/2022 0 Chuck Humes Umpire 3 games - 8/2/22 019-1940-51400 105.00 8/4/2022 0 Dan Burgland Umpire 2 games - 8/2/22 019-1940-51400 70.00 8/4/2022 96870 Knox County Recorders Office Release 5 property maint liens 001-0160-51300 63.00 8/5/2022 0 G & M Distributors Liquor for Golf concessions 019-1920-64125 752.80 8/8/2022 0 Breakthru Beverage Illinois, LLC Liqour for golf concessions 019-1920-64125 175.80 8/8/2022 0 Euclid Beverage Liqour for Golf Concessions 019-1920-64125 474.75 Grand Total 270,753.58$ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG AUGUST 1, 2022 AGENDA ITEM: Amendment to the Development Ordinance regarding Murals. SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required public hearing during their June 21, 2022 meeting and on a vote of 4 ayes (Members Johnson, Lee, McKelvie, Uhlmann) and zero nays recommended approval. The Interim City Manager and Director of Community Development concur with the P&Z Commission’s recommendation. BACKGROUND: Attached for the Council’s review is an amendment to the Development Ordinance regarding Murals. The existing ordinance regarding Mural Signs is found in Section 152.217 and a Mural Sign is defined in Section 152.005, both are included as an attachment herein. The existing ordinance limits mural signs to only be permitted in the B3, Centeral Business District and the CPD, Comprehensive Planned Development District (which is, in general, the former mall area and Hawthorne Center). Currently murals are limited to 10% of the wall area to which they are placed, unless they are for community beautification or celebration purposes, which would require approval by the Planning & Zoning Commission. The amended ordinance proposes the following changes: 1.Allow art murals on exterior building walls or permanent wall structures in all non- residential zoning districts and legal non-residential uses in residential zoning districts; and 2.Paint applied to masonry walls should be durable and porous thereby permitting the wall to breathe and prevent trapping of moisture; and 3.Proposed Murals will be reviewed by the Development Review Committee, except for proposed murals to be affixed to public buildings which will also be reviewed by the DRC but will require City Council approval; and 4.Maintenance of the mural would be the responsibility of the property owner. 5.A no-fee permit would be issued BUDGET IMPACT: There would be no anticipated impact upon the budget if the ordinance amendment is approved. SUPPORTING DOCUMENTS: 1.Existing ordinance regulating Murals 2.Ordinance Amendment to Chapter 152 of the Development Ordinance regulating Murals. 22-1024 Existing ordinance 152.005 DEFINITIONS. MURAL SIGN. A sign painted directly on a building for advertising or city beautification purposes. 152.217 SPECIAL SIGNS. (D) Murals. (1) Mural signs may only be permitted in the B3 or CPD District. (2) Murals shall be treated like wall signs for determining maximum sign area and included in the maximum 10% of the wall area total area on which the sign or signs are to be placed. (3) Murals larger than this maximum area may be permitted for community beautification and celebration purposes, such as to identify particular historic resources or special districts. Any mural which will exceed the maximum area noted shall require site plan review as detailed in § 152.132, including approval by the Planning and Zoning Commission. Page 1 of 3 ORDINANCE NO. _________________ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1 That Section 152.005 of Chapter 152 of the Galesburg Code of Ordinances is amended so that as amended the definition of Mural Sign shall read as follows: MURAL SIGN. A visual depiction and/or works of art including mosaic, painting or graphic art technique applied, painted, implanted or placed directly onto the exterior of any wall of a building or permanent wall structure; such depictions shall not contain words, logos, emblems, trademarks or other similar devices which identify or advertise any product, service or business. Provided, however, such depictions may include a signature or sponsor's identification area within the depiction so long as such area does not exceed ten percent of the total size of the depiction, or two and one-half percent of the surface area of the wall onto which it is attached or painted whichever is less. A building, for purposes of this section only, shall mean any structure built for the support, shelter, or enclosure of persons, animals, chattels or movable property of any kind. A permanent wall structure, for purposes of this section only, shall mean an upright man-made structure which has a foundation and also has an exterior vertical surface of masonry, concrete or wood. SECTION 2 That Section 152.217 (D) of Chapter 152 of the Galesburg Code of Ordinances is amended to read as follows: (D) Mural Sign. (1) Purpose. The purpose is to encourage art murals on a content-neutral basis under certain terms and conditions. Art murals comprise a unique medium of expression which serves the public interest. Such purposes and benefits include: improved aesthetics; avenues for original artistic expression; public access to original works of art; community participation in the creation of original works of art; community building through the presence of and identification with original works of art; and a reduction in the incidence of graffiti and other crime. (2) Permitted Murals. Mural may be permitted on exterior building walls or permanent wall structures in all non-residential zoning districts and with legal non- residential uses in residential zoning districts. (3) Paint. Paint for application to brick masonry walls should be durable, easy to apply and have good adhesive characteristics. It should be porous if applied on exterior masonry, thereby permitting the wall to breathe and preventing the trapping of free moisture behind the paint film. (4) Review. Murals shall require site plan approval by the Development Review Committee. All applicants shall submit the following information for a mural permit to be considered: (a) Building elevation drawn to scale, and one 8.5" x 11" reduction suitable Page 2 of 3 for photo copying, that identifies: (i) The façade on which the mural is proposed; (ii) The location of existing and proposed murals; (iii) The mural dimensions; (iv) The height of the mural above grade; and (v) The location and angle of direction for all lights for the mural. (b) Written description of the type of mural (painted, mosaic, etc.) and details showing how the mural is affixed to the wall surface. (c) Murals proposed to be affixed to public buildings, shall have a recommendation by the Development Review Committee considered by the City Council at its next regularly scheduled meeting. The City Council may, in its discretion, approve, approve with modifications or deny the request. (5) Prohibitions. (a) Murals may not extend beyond or project above the vertical or horizontal line of any wall onto which the mural is painted or affixed so as to not create a safety hazard to the public. (b) Murals in a public-right-of-way (c) Murals of any material characterized by an emphasis on "specified sexual activities" or "specified anatomical areas" or which are sexually oriented as defined by Chapter 114 of the Galesburg Code of Ordinances. (d) Murals shall not create a public safety issue, such as a distraction to drivers. (6) Expiration. If the mural is not completed within six months of issuance of a mural permit, the permit is void, and no further work on the mural may be done at the premises until a new permit has been secured. The Department may extend a permit for one period of six months upon finding that the applicant was unable to commence or continue work for reasons beyond his or her control. A request for permit extension must be in writing and must be received by the Department before the permit expiration date. If an inspection approval has not been granted within this extended time period, the permit is void. A permit may be extended only once under the standards of this subparagraph. (7) Maintenance. Property owners are responsible for ensuring that a permitted mural is maintained in good condition and is repaired in the case of vandalism or accidental destruction. Muralists and building owners are encouraged to consider protective clear top coatings, cleanable surfaces, and/or other measures that will discourage vandalism or facilitate easier and cheaper repair of the mural if needed. (8) Removal. Any associated materials that were used to affix or secure the mural to the wall must be removed at the time of the removal of the mural. This includes, but is not limited to mounting hardware or brackets, caulk or grout, and adhesives or glues. (9) Fee. No fee is required for required review or issuance of a permit to install a mural. SECTION 3 All ordinances, or parts of ordinances, in conflict with this ordinance are, to the Page 3 of 3 extent of such conflict, hereby repealed. SECTION 4 This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this _ day of , 2022 , by a roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ Abstain:________________________________________________________________________ ______________________________ Peter Schwartzman, Mayor ATTEST: ____________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG AUGUST 1, 2022 AGENDA ITEM: Zoning amendment to go from Single Family (R1B) to Neighborhood Business (B1), located at 1156 N Seminary St, Property Identification Number 99-10-228-026. SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required public hearing during their July 19, 2022 meeting and on a vote of 4 ayes (Members Johnson, Lee, McKelvie, Uhlmann) and zero nays recommended approval. The Interim City Manager and Director of Community Development concur with the P&Z Commission’s recommendation. BACKGROUND: Attached for the Council’s review is a zoning amendment request from Graham Hospital Association. They have recently purchased the adjacent property to the north and are renovating the building to be used as a new clinic in the community. They are proposing to purchase the lot at 1156 N Seminary St and demolish the structures, which will provide them the ability to expand their parking lot. Landscaping and/or fencing would be required along the south and west property lines that abut residentially zoned properties. The purpose of the B1 District is to provide a limited range of convenience-oriented businesses and services primarily relying upon the patronage from the immediate neighborhoods. Zoning Land Use North B1-Neighborhood Business Graham Hospital West R1B – Single Family Residential Residential East R1B – Single Family Residential Residential South R1B – Single Family Residential Residential BUDGET IMPACT: There would be no anticipated impact upon the budget if the zoning amendment is approved. SUPPORTING DOCUMENTS: 1.Aerial – General location 2.Zoning amendment ordinance 22-1025 NKelloggStEFremontSt NKelloggStNSeminaryStNSeminaryStEFremontSt EFremontSt N SEMINARY STE FREMONT ST N KELLOGG ST9902353019 460 FIFER ST 9903481006 1247 N KELLOGG ST 9903481007 1233 N KELLOGG ST 9903481008 1219 N KELLOGG ST 9903481014 1248 N SEMINARY ST 9903481019 383 E FREMONT ST 9903481020 9910228002 1173 N KELLOGG ST 9910228003 1159 N KELLOGG ST 9910228004 1147 N KELLOGG ST 9910228019348 EFREMONT ST9910228020356 EFREMONT ST9910228026 1156 N SEMINARY ST 9910228027 1148 N SEMINARY ST 9910228028 1138 N SEMINARY ST 9910228029 1128 N SEMINARY ST 9910228041 1195 N KELLOGG ST 9910228042 1174 N SEMINARY ST 9911101001 1179 N SEMINARY ST 9911101002 432 E FREMONT ST 9911101003440 EFREMONT ST9911101004 1167 N SEMINARY ST 9911101005 1153 N SEMINARY ST 9911101006 1143 N SEMINARY ST 9911101013 1188 BATEMAN ST 9911101014 1184 BATEMAN ST 9911101015 1172 BATEMAN ST 9911101016 1160 BATEMAN ST 9911101017 1150 BATEMAN ST 9911101018 1138 BATEMAN ST 9911101022 1133 N SEMINARY ST ÀB-1 ÀI ÀR-1B ÀR-1A Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community June 30, 2022 / Graham Hospital Association Zoning amendment proposed 60 0 60 120 18030 Feet 1156 N Seminary St Community Development Department Operating Under Council-Manager Government Since 1957 Zoning amendment from R1B, Single Family to B1, Neighborhood Business ORDINANCE NO. _________________ WHEREAS, pursuant to a public hearing duly held as required by law, the Planning and Zoning Commission to the City of Galesburg, Illinois, has reported on a proposition to amend the Zoning Map of said City as hereinafter set forth; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION ONE: The following described real estate shall be, and the same hereby is, rezoned from R1B, Single-Family to B1 Neighborhood Business District: The North 3 rods of Lot 11 in the East Half of Block 16 in Gale’s Second Addition to the City of Galesburg, Knox County, Illinois; said lot being also known as Lot 31 of a Subdivision of Sublets 9, 10, & 11 of McFarland’s Subdivision of original Lot 1 of Block 16 of Gale’s Second Addition to Galesburg, according to the Revenue Plat of 1904, recorded in Volume 7 of Plats, page 38. Parcel Identification Numbers (PINs): 99-10-228-026 Commonly known as: part of 1156 N Seminary St, Galesburg, IL SECTION TWO: The Zoning Map of the City of Galesburg shall be, and the same hereby is, changed in accordance with the provisions hereof. SECTION THREE: All ordinances, or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION 3 This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this day of , 2022, by a roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ Abstain: _________________________________________________________________________ ATTEST: ______________________________ Peter Schwartzman, Mayor ____________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 2 CITY OF GALESBURG COUNCIL LETTER AUGUST 15, 2022 AGENDA ITEM: A Resolution to Assist in the Recruitment of Law Enforcement Officers SUMMARY RECOMMENDATION: The Interim City Manager and Chief of Police recommend approval of the Resolution. BACKGROUND: The issue of hiring and retention of police officers has undergone significant change in the past several years. Nationwide, police agencies are seeing drastic reductions in the number of applicants for positions in law enforcement. This is compounded by an increase in resignations and retirements. The Galesburg Police Department is seeing a similar trend and currently has six vacancies, which will increase to seven vacancies in two weeks when another officer departs. In addition to the seven vacancies, the two most recently hired police officers are still in training and will not be able to actively fill shifts until they have completed all training in approximately 30 weeks. This leaves the Police Department with a total of nine fewer officers than is authorized. All law enforcement agencies are trying to attract the same small pool of applicants to their agencies. Many agencies are increasing their pay, offering more attractive work schedules, and additional incentives to try to entice applicants. In order to remain competitive, Galesburg will need to do the same. This Resolution grants the Administration authority to implement two new programs to assist in the recruitment of law enforcement officers. The first is a hiring bonus program. A law enforcement officer hired will receive a $2,000 bonus upon successful completion of the Police Training Institute (or upon hire date for lateral candidates). They will also receive successive payments of $2,000 over the next four years for each year that they remain employed by the Galesburg Police Department. At a maximum, a law enforcement officer would receive $10,000 over a four-year period. As an example of how the officer might earn these payments: PTI Complete 3/1/22 $2,000 3/1/23 $2,000 3/1/24 $2,000 3/1/25 $2,000 3/1/26 $2,000 The second program would allow the City Manager authority to award relocation expenses not to exceed $1,000 to any law enforcement officer who must relocate from outside the residency 22-2048 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 2 of 2 radius. This would be paid on a reimbursement basis and administered through human resources staff. All law enforcement officers hired by the Galesburg Police Department after August 1, 2022 would be eligible for the incentives. The program would expire two years from its enactment into law, unless extended by the City Council. Individuals who are receiving the bonuses would continue to receive them, but officers hired after this sunset date would not be eligible for the bonus or reimbursement of relocation expenses. BUDGET IMPACT: Contingency funds will be utilized for any payments in 2022. Funds will be budgeted in the 2023 budget if the City Council approves the programs. SUPPORTING DOCUMENTS: 1. Resolution RESOLUTION NO. _________________ A RESOLUTION TO ASSIST IN THE RECRUITMENT OF LAW ENFORCEMENT OFFICERS WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to Section 6, Article VII of the Constitution of the State of Illinois; and WHEREAS, Article VII, Section 6(a) of the Illinois Constitution grants a home rule unit authority to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the Galesburg Police Department is committed to the proactive and professional delivery of law enforcement services designed to enhance the quality of life for the Galesburg community while providing traditional and essential public safety services; and WHEREAS, law enforcement agencies nationwide are struggling to attract and retain law enforcement officers; and WHEREAS, the Galesburg City Council finds that the recruitment of premier law enforcement officers is essential to the health, safety and welfare of the residents of the City of Galesburg. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION ONE: The foregoing recitals are hereby incorporated into this Resolution as is fully set forth herein. SECTION TWO: That the City Manager is directed and authorized to implement a bonus program for all law enforcement officers hired by the Galesburg Police Department after August 1, 2022. The City Manager shall determine the appropriate rules and regulations for implementation of this program. It shall include annual payments of $2,000 not to exceed $10,000 to any individual officer. SECTION THREEE: That the City Manager is directed and authorized to offer any law enforcement officer hired by the Galesburg Police Department after August 1, 2022, who currently resides more than 20 miles from Galesburg City Hall a relocation incentive not to exceed $1,000. The City Manager shall determine the appropriate rules and regulations for implementation of this program. SECTION FOUR: This Resolution shall expire two (2) years from its enactment into law, unless otherwise provided by a subsequent action of the City Council. Approved this ______day of ____________________, 2022, by roll call vote as follows: Roll Call #: Ayes: ______________________________________________________________________ Nays: ______________________________________________________________________ Absent: _____________________________________________________________________ Abstain: _____________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER AUGUST 15, 2022 AGENDA ITEM: Bid for sealing Parking Lot’s C, L, and Voyles West. SUMMARY RECOMMENDATION: The Interim City Manager, City Engineer and Purchasing Agent recommend approval of the bid in the amount of $16,085.69 from Johnson Trucking & Blacktopping of Gilson, IL. BACKGROUND: This contract requires the Contractor to apply a double coat of emulsion sealer to the existing asphalt surface of the parking lots. Parking Lot L will be staged so that only half of the parking lot is sealed at a time. The City Street Division will do patching and crack sealing of the lots prior to the sealing as well as the restriping of the parking lots after they are sealed. Four (4) bid proposals were sent out and one (1) bid was received. The low bidder for the project was Johnson Trucking and Blacktopping of Gilson, IL. The bid is within project estimates and is recommended for award. BUDGET IMPACT: There are sufficient funds budgeted for this work from the City Gas Tax fund (14). SUPPORTING DOCUMENTS: 1.List of Bidders 2.Bid Tabulation 3.Location Map Bids sent to: SMG Sealcoating, Gilson, IL Superior Asphalt, Woodhull, IL Johnson Trucking & Blacktopping, Gilson, IL Spoon River Blacktop, Lewistown, IL 22-3028 CITY OF GALESBURG STATE OF ILLINOIS TABULATION OF BIDS SECTION : 22-01003-56-GM BIDDER NAME : Johnson Trucking & Blacktopping \ DATE:8/3/2022 2022 Parking Lot Seal - Voyles, C, L BIDDER ADDRESS : PO Box 51 TIME:11:00 AM CITY/STATE/ZIP : Gilson, IL 61436 WITNESS:Tifani Miller, Aaron Gavin BID GUARANTEE : 5% Bid Bond ITEM NO ITEM UNIT QUANTITY APPROVED UNIT PRICE ESTIMATE TOTAL UNIT PRICE TOTAL TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Emulsion Cover Coat SY 6163.10 1.96 12079.68 2 Emulsion Seal Coat SY 6163.10 0.65 4006.02 TOTAL ESTIMATE/ BID =16085.69 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: EH Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG AUGUST 15, 2022 AGENDA ITEM: Consider bids on the sale of City-owned properties. SUMMARY RECOMMENDATION: The Code Compliance Supervisor, Director of Community Development, Purchasing Agent, and Interim City Manager recommend the following actions for the sixteen tracts on which bids were received described below. ACCEPT SOLE BID: Tract 1: Paul & Doris Fisher for $150. Tract 3: Komla D Ahiandjo for $200. Tract 8: Carlos Juarez for $150. Tract 11: Brion Coziahr for $200. Tract 12: Komla D Ahiandjo for $150. Tract 13: Kent Morgan for $650. Tract 14: Mark Rasmussen for $151. Tract 15: Mark Rasmussen for $151. Tract 16: Mark Rasmussen for $151. Tract 17: Domenic McGlown for $300. Tract 20: Hannah Lyon for $110. Tract 22: Paul Taylor for $ 150. ACCEPT HIGH BID: Tract 18: Robert Cottom for $1,050. Tract 21: Matthew R Johnson for $1500. 22-3029 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: EH Page 2 of 2 ACCEPT BEST BID: Tract 7: Percy Jackson for $300. (There was a higher bid placed by John Bloomgren, however a Private Garden is not a permissible use in an R-2 Zone.) Tract 9: Kevin Mitchell for $500. (There was a higher bid placed by Komla D Ahiandjo, however a Community Garden is not a permissible use in an R-2 Zone.) BACKGROUND: On July 18, 2022, the bids for the sale of City-owned properties were opened. Twenty-two vacant parcels were offered for sale. Bids were received on sixteen of the tracts that were offered for sale. There were a total of twelve parcels with single bids and four parcels with multiple bids. There were two bids placed by Habitat for Humanity that were withdrawn. Also, a bid that was received late was returned to sender. Attached for the City Council’s review is Exhibit A that provides a review of each bid received. Information is also provided for each tract including the location of the tract, the current zoning for that tract, and the amount of expenses the City has incurred on the tract to date. PLEASE NOTE THAT A THREE-FOURTHS MAJORITY VOTE IS REQUIRED TO APPROVE A BID. A SIMPLE MAJORITY VOTE IS ONLY NEEDED TO REJECT A BID. BUDGET IMPACT: Based upon the recommended actions, the City would collect $5,863 for the sale of sixteen tracts. The City would eliminate all yearly maintenance costs associated with these tracts. All funds received from the sale will go into fund 23 Property Redevelopment. SUPPORTING DOCUMENTS: 1.Exhibit A City-Owned Properties for Sale 2022. 2.Location Map of City-Owned Properties. Tract Number Parcel Number/ Location Bidders Name Bid Amount Description Zoning Recommendation Nuisance Issues 1 9916386016 VL formerly known as 1027 Lyman Paul & Doris Fisher $150.00 NDPB R-3B Multi Family Staff recommends approval of sole bid. Multiple issues prior to 2019/ All Complied 3 9915407011 VL South of 40 W Second Komla D Ahiandjo $200.00 DPB Build 1500 sq ft house on the property. R-1B Single Family Staff recommends approval of sole bid. None 7 9915151006 VL formerly known as 704 W South Percy Jackson $300.00 NDPB R-2 Two Family Staff recommends approval of best bid. None 7 9915151006 VL formerly known as 704 W South John Bloomgren $501.00 DPB Private Garden R-2 Two Family Staff recommends denial of high bid. Private gardens are not permitted on vacant lots. None 8 9915154004 VL formerly known as 586 W South Carlos Juarez $150.00 NDPB R-2 Two Family Staff recommends approval of sole bid. None 9 9915154053 VL formerly known as 421-423 Monmouth Blvd Kevin Mitchell $500.00 DPB Private Playground R-2 Two Family Staff recommends approval of best bid. None 9 9915154053 VL formerly known as 421-423 Monmouth Blvd Komla D Ahiandjo $150.00 DPB Community garden R-2 Two Family Staff recommends denial of high bid. Community gardens are not permissible in R-2 zoned districts. None 11 9914328003 VL formerly known as 796 E First Brion Coziahr $200.00 NDPB R-1B Single Family Staff recommends approval of sole bid. None 12 9913331009 VL formerly known as 810 Pennsylvania Komla D Ahiandjo $150.00 DPB Build 1500 sq ft house on the property R-1A Single Family Staff recommends approval of sole bid. None 13 9913153002 VL North of 343 Indiana Kent Morgan $650.00 DPB Expansion of yard R-1B Single Family Staff recommends approval of sole bid. Yard Waste 2021/Complied 14 9913176015 Lot 12 in the vacant parcel south of 356 Michigan Mark Rasmussen $151.00 NDPB R-3A Multi Family Staff recommends approval of sole bid. None 15 9913110011 VL formerly known as 240 Ohio Mark Rasmussen $151.00 NDPB R-2 Two Family Staff recommends approval of sole bid. None 16 9913134012 Lot 9 in the vacant parcel north of 260 Michigan Mark Rasmussen $151.00 NDPB R-3A Multi Family Staff recommends approval of sole bid. None 17 9911451029 VL formerly known as 84 Blaine Domenic McGlown $300.00 NDPB R-2 Two Family Staff recommends approval of sole bid. None 18 9911481004 VL formerly known as 89 Arnold Komla D Ahiandjo $200.00 DPB Build 1500 sq ft house on the property R-1B Single Family Not high bid None 18 9911481004 VL formerly known as 89 Arnold Mark Rasmussen $201.00 NDPB R-1B Single Family Not High bid None 18 9911481004 VL formerly known as 89 Arnold Robert Cottom $1,050.00 DPB Expansion of yard R-1B Single Family Staff recommends approval of high bid. None 20 9911304011 VL formerly known as 356 N Chambers Hannah Lyon $110.00 NDPB R-3A Multi Family Staff recommends approval of sole bid. Open weeds case 21 9911278031 VL formerly 844 N Farnham Matthew R Johnson $1500.00 DPB Expansion of yard R-1B Single Family Staff recommends approval of high bid. None 21 9911278031 VL formerly 844 N Farnham Komla D Ahiandjo $100.00 DPB Community Garden R-1B Single Family Not high bid. None 21 9911278031 VL formerly 844 N Farnham Mark Rasmussen $201.00 NDPB R-1B Single Family Not high bid None 21 9911278031 VL formerly 844 N Farnham Habitat for Humanity $100.00 DPB Build Habitat house R-1B Single Family Bid withdrawn None 22 9912101012 VL formerly known as 1075 N Farnham Habitat for Humanity $100.00 DPB Build Habitat house R-1B Single Family Bid withdrawn None 22 9912101012 VL formerly known as 1075 N Farnham Paul Taylor $150.00 DPB Expansion of yard R-1B Single Family Staff recommends approval of high bid. None Tract #04 Tract #01 Tract #09 Tract #10 Tract #07 & #08Tract #05 & #06 Tract #02 & 03 £¤34 £¤150 £¤34 ¬«41 ¬«164 S LINWOOD RDW FREMONT ST W LOSEY ST S LINWOOD RDMONM O U T H B L V D S HENDERSON STW SOUTH ST W MAIN STN LINWOOD RDN HENDERSON STW KNOX ST April 28, 2022 /Available City-Owned Properties West of Broad Street The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department Tract #20 Tract #11 Tract #19 Tract #17 Tract #22 Tract #21 Tract #14 Tract #12 Tract #18 Tract #13 Tract #15 & #16 §¨¦74 §¨¦74 £¤150 ")25 E KNOX ST G R A N D A V ELINCOLN STE LOSEY ST S SEMINARY STE FREMONT ST N SEMINARY STE MAIN ST E SOUTH STS SEMINARY STE FREMONT ST April 28, 2022 /Available City-Owned Properties East of Broad Street The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG AUGUST 15, 2022 AGENDA ITEM: Bid recommendation, purchase of a new greens mower to be used by the Golf Division. SUMMARY RECOMMENDATION: The Interim City Manager, Director of Parks & Recreation, Parks Superintendent, and Purchasing Agent recommend approval of the purchase of a Toro Greens Master 3400 Tri-Flex model 04520 in the amount of $66,895.00 including trade. BACKGROUND: The Golf Division of Parks & Recreation planned to replace the 2013 Toro Greensmaster 3150Q greens mower in 2023. In conjunction with the unit approaching its useful life and using prior knowledge from the city’s recent mower purchases, the bid was issued early due to anticipated lengthy lead times. Bid specifications were developed based on the mowing needs of the course as well as past experience with different cutting units at the course. The bid was advertised in the Galesburg Register Mail, made available on the city website and emails were sent to known mower vendors. Three bids were received from this request. Tiles in Style LLC submitted the lowest bid; however, their bid did not meet any of the specifications for a greens mower. The low and best bid meeting specifications was submitted by MTI Distributing in the amount of $66,895.00 for the purchase of a new Toro Greensmaster 3400 Tri-Flex, model 04520. The total includes the trade of a 2009 John Deere 2500E diesel greens mower. The expected delivery date for the mower is 12 months after receipt of order. The recent market volatility has caused a shortage of various items nationwide causing a delay in delivery as well as an increase in price. According to various mower vendors, the unpredictable pricing and lead times are expected to last a few more years, if not longer. City Staff recommend approval of the Toro unit from MTI Distributing. BUDGET IMPACT: There are sufficient funds in the Vehicle Replacement Fund (58) for this purchase. SUPPORTING DOCUMENTS: 1.Bid Tabulation 22-3030 CITY OF GALESBURG Finance Department Bid Tabulation - Greens Mower Date: 8/3/2022 Attended by: Miller/Gavin Company MTI Distributing Inc Revels Turf and Tractor Tiles in Style DBA Taza Suppliers LLC City State Berkeley, MO Elgin, IL South Holand, IL New Mower $69,895.00 $70,028.15 $12,786.00 Less Trade In $3,000.00 $1,100.00 na Net Cost to City $66,895.00 $68,928.15 $12,786.00 Make & Model Toro Greensmaster 3400 TriFlex Model #04520 John Deere 2750 PC 2022 Bad Boy ZT Elite Kawasaki FR730 726Ccc 60" Meets Specifications Yes No No Delivery Date 12 months ARO ETA August 2023 90 days ARO **Bids are under review by city staff _________________________________________________________________________________________________________________________________________________________________________________________ TRAFFIC ADVISORY COMMITTEE AUGUST 2022 REPORT MISSION: To provide technical recommendations for policy decisions by the City Council in order to create safe, efficient, serviceable streets for residents, visitors, and public safety operation 22-12> Request to address parking concerns across from 243 and 253 Cedar Ave. (Ward 5, Ald. Smith-Esters) • A request was made by a resident to address a parking concern across from 243 and 253 Cedar Ave. • These addresses have a shared driveway. The resident said that there is a commercial van that parks on the street across from the driveway, and makes it difficult to pull out of the driveway • Cedar Ave. is approximately 22 ft wide in this area. TAC has approved specific no parking areas across from driveways in the past on narrower streets. • The committee discussed that there is a restriction on parking commercial vehicles on residential streets and that the owner of the vehicle could be cited. It is recommended to send a letter to the owner of the vehicle notifying them of the ordinance and requesting they no longer park it on the street across from the driveway. _________________________________________________________________________________________________________________________________________________________________________________________ Location Map Recommendation: Send a letter to the owner of the vehicle 22-13> Request to improve school signage on Harrison St. near the Bright Futures Pre-k school (Ward 1, Ald. Hix) • A request was made to improve school signage on Harrison St. near the Bright Futures Pre-K school. It was recommended that the signage from Nielson Grade School be moved over to this location. • Nielson School has more visible signage with solar flashing signs. Nielson school will no longer be a grade school and therefore would not need the signage. • The MUTCD recommends school zone signage for elementary to high school students. Pre-k or bright futures students are not likely walking to school and there is not a lot of school traffic queuing on Harrison St. as there is a parking lot for drop off and pick up. • Also, Bright Futures will not be occupying this building past this school year as they are moving over to a new building by the high school. • For these reasons, it is not recommended to implement a school zone speed limit at this location. _________________________________________________________________________________________________________________________________________________________________________________________ Location Map Recommendation: No change _________________________________________________________________________________________________________________________________________________________________________________________ 22-14> Request to put speed bumps in the Galesburg Welcome Center parking lot (Ward 2, Ald. Dennis) • A request was made by the Director of the Galesburg Visitor and Tourism Bureau to add speed bumps in the parking lot of the welcome center. • Motorists are using the parking lot as a cut-through to the gas station and Main St. and driving fast through the parking lot. • The committee agreed on installing speed bumps if they are not too expensive or if we can utilize existing speed bumps that the City has that are not in use. Location Map Recommendation: Install speed bumps COUNCIL LETTER CITY OF GALESBURG AUGUST 15, 2022 AGENDA ITEM: Consider moving forward with the demolition process on properties located at 187 Garfield Ave (Residence & Detached Garage), 596 Mulberry St (Residence), 175-193 N Cherry St (Commercial Building), 154 N Henderson St (Residence), 715 Monmouth Blvd (Residence & Detached Garage). SUMMARY RECOMMENDATION: The Interim City Manager, Director of Community Development and Code Compliance Supervisor recommend the City Council authorize demolition proceedings for these properties. BACKGROUND: After an inspection of the properties, the Building Inspector sent the required notification to the owners of the properties requesting compliance. The following are the responses to the violations: 187 Garfield Ave. A letter was sent to the listed owner in April of 2022. In May of 2022 the owner contacted the building inspector and stated that the property was in the process of changing ownership. There has been no further contact with the owner and the property has not been sold. A reinspection of the property in May of 2022 and again in July of 2022 with no progress being shown. The foundation is sagging due to failing tuck pointing and missing bricks; a hole in the dilapidated roof that shows through to the interior of the structure; chimney bricks are missing at and above the roof line allowing weather to infiltrate the structure; missing gutters and downspouts will not allow water to safely get away from the foundation; missing siding at the rear of the house leaving it with no weather barrier; garage roof has collapsed due to a tree falling on the structure. The property has been cited for weeds and outside storage. There has been no water service since May of 2014. 596 Mulberry St. A letter was sent to the listed owner in August of 2019. The owner stated at that time that he would provide the building inspector a timeline that we never received. A timeline was received in July of 2020 that stated all work would be completed by October of that year. Due to the pandemic the timeline was allowed to carry through 2021. In January of 2022, a reinspection was done, and an additional notice was sent to the owner stating a reinspection would be performed in February. In February, a new timeline was provided stating the work would be done by June of 2022. At this time, no improvements have been made to the property. The front porch and steps are rotting and unsafe; Multiple windows are broken allowing weather and rodent infiltration; brick work is crumbling due to a lack of tuck pointing; The rear porch is dilapidated and unsafe leaving only one means of egress. There has been no active water service since December 2006 175-193 N Cherry St. Letters were sent to the listed owner and a known tax buyer in June of 2022. No contact has been made with the City at this time. Extensive damage was done by a structure fire in November of 2020. The roof of the building is open and collapsing due to damage from the fire; Brickwork is failing above multiple window lintels; The garage door does not close properly allowing for rodent infestation. There have been multiple Weeds, and Dangerous Structure violations since 2021. 22-4076 154 N Henderson St. A letter was sent to the listed owner was sent in April of 2022. The owner stated at that time that she would need two months to get the repairs done. We have had no contact with the owner since. There is a large portion of the foundation on the North side of the house that has collapsed. The structure is beginning to sag at the location of the collapsed foundation making the structure unsafe. 715 Monmouth Blvd. A letter was sent to the listed owner in May of 2021. The owner contacted the building inspector in June and informed him she would provide a timeline for repairs by July 21st. Contact was made in August to state that the repairs would be starting. At that time, the foundation was patched, and some repair work was done to the porch, tarps were placed over two holes in the roof at that time as well. This is not an acceptable repair and were soon blown off due to weather. In October of 2021, the owner was given until March of 2022 to have a roofing contractor lined up. The owner again reached out in April stating she was waiting for an appraisal for a loan to repair the property. In May of 2022, shingles were laid over two holes on the south side of the roof without proper repairs to the sheeting. There has been no further repairs and no contact from the owner since that time. There are open holes on the west side of the roof allowing for weather to penetrate the structure; missing and collapsing soffits on the upper portion of the residence; siding is missing is showing signs of dilapidation along the drip edge to the point of siding letting loose from the wall; Accessory structure is dilapidated to the point of collapse and needs to be removed. There has been no water service since July of 2018. The request before Council tonight is to approve moving forward with the demolition process. If approved, the following steps still need to be taken: • A title search is being conducted and if it is found that there are any other parties with ownership interest, staff will send additional notices. • If there are no responses, the City Legal Department pursues all necessary steps to obtain an order for demolition. • Once an order is received, staff can order an asbestos inspection of the property. • Staff requests utilities be terminated at the property. • Staff then drafts demolition specifications and the demolition is put out for bid. • Bids are taken to City Council for approval. • The selected demolition contractor schedules the demolition into their calendar and completes the demolition. BUDGET IMPACT: The demolition costs are estimated to be: • 187 Garfield Ave (Residence & Det Garage)- $18,000 - $20,000 • 596 Mulberry (Residence)- $15,000 - $17,000 • 175-193 N Cherry (Commercial Building) - $125,000 - $150,000 • 154 N Henderson (Residence) - $15,000 - $17,000 • 715 Monmouth Blvd (Residence & Det Garage) - $18,000 - $20,000 SUPPORTING DOCUMENTS: 1. Fifteen day notices and photos 187 Garfield 596 Mulberry 175-193 N Cherry 154 N Henderson City Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3617 The list is based upon a visual inspection was performed on April 13, 2021. This property will be re-inspected on May 19, 2021. This notice is given pursuant to the applicable statutes of the State of Illinois. If you do not properly repair or replace the listed items or contact this office within the fifteen day time period, the City will proceed with demolition action against the property. If you have any other questions or need additional information, please contact me at 309-345- 3617. Sincerely, Inspections Division City of Galesburg, Il. 715 Monmouth Blvd ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER AUGUST 15, 2022 AGENDA ITEM: Settlement Agreement Skinner v. Galesburg SUMMARY RECOMMENDATION: The Interim City Manager and City Attorney / Director of Administrative Services recommend approval of the settlement agreement. BACKGROUND: This Settlement Agreement resolves the pending workers’ compensation case of Mr. Skinner related to multiple work injuries. In exchange for a release of claims, Mr. Skinner will be compensated $7,906.40 and the City will pay an additional $7,906.40 towards disputed medical expenses that he incurred treating these injuries. BUDGET IMPACT: Sufficient funds are available in the Risk Management Fund (078) SUPPORTING DOCUMENTS: 1.Settlement Agreement 22-4077 E-IC5 5/12 100 W. Randolph Street #8-200 Chicago, IL 60601 312/814-6611 Toll-free 866/352-3033 Web site www.iwcc.il.gov Downstate offices Collinsville 618/346-3450 Peoria 309/671-3019 Rockford 815/987-7292 Springfield 217/785-7084 Page 1 of 4 ATTENTION. Answer all questions. Attach a recent medical report.Internal# S0076335 Workers' Compensation Act Yes Occupational Diseases Act No Fatal case? No Date of death AARON M SKINNER Case# 20WC012349 20WC013934 Employee/Petitioner v. CITY OF GALESBURG Setting Rock Island Employer/Respondent To resolve this dispute regarding the benefits due the petitioner under the Illinois Workers' Compensation or Occupational Diseases Act, we offer the following statements. We understand these statements are not binding if this contract is not approved. Aaron M. Skinner Knoxville, IL 61448 Employee/Petitioner Street address City, State, Zip code CITY OF GALESBURG 150 SOUTH BROAD STREET GALESBURG, IL 61401 Employer/Respondent Street address City, State, Zip code State employee? No Gender: Male Marital status: # Dependents under age 18: Birthdate: 4/4/1970 Average weekly wage: $1,569.00 Date of accident: 10/17/2018 Disputed How did the accident occur? Lifting injuries while working/training-disputed What part of the body was affected? C/T/L spine, abdomen, multiple parts-disputed What is the nature of the injury? C/T/L sprain/strain, aggravation of DDD, hernia The employer was notified of the accident orally.Return-to-work date: Disputed Location of accident: Galesburg Did the employee return to his or her regular job? Yes If not, explain below and describe the type of work the employee is doing, the wage earned, and the current employer's name and address. TEMPORARY TOTAL DISABILITY BENEFITS: Compensation was paid for 0 weeks at the rate of $1,046.00 /week. The employee was temporarily totally disabled during the following period(s): From Through Disputed Disputed Notes regarding temporary total disability benefits: Disputed ILLINOIS WORKERS’ COMPENSATION COMMISSION SETTLEMENT CONTRACT LUMP SUM PETITION AND ORDER E-IC5 Page 2 of 4 MEDICAL EXPENSES: The employer has not paid all medical bills. List unpaid bills in the space below. The parties agree that all medical bills Respondent agrees to pay have been paid prior to the approval of the contracts. Any and all additional bills and associated liens are disputed and denied and are Petitioner’s sole responsibility PREVIOUS AGREEMENTS: Before the petitioner signed an Attorney Representation Agreement, the respondent or its agent offered in writing to pay the petitioner $ N/A as compensation for the permanent disability caused by this injury. An arbitrator or commissioner of the Commission previously made an award on this case on N/A regarding TTD $ N/A Permanent disability $ N/A Medical expenses $ N/A Other $ N/A TERMS OF SETTLEMENT: Attach a recent medical report signed by the physician who examined or treated the employee. Since a serious dispute exists, Respondent offers and Petitioner agrees to accept the lump sum settlement amount of $15,812.80, which represents 2% MAW pursuant to Section 8(d)(2) of the Illinois Workers’ Compensation Act ($7,906.40) and $7,906.40 for disputed medical. This contract represents full and final settlement of any and all claims for compensation, TTD, and medical, surgical, and hospital expenses, and any other expenses, past, present, and future, known or unknown, arising out of the alleged work-related accident described herein. This contract further represents full and final settlement of any and all claims as the result of any aggravation, exacerbation, sequlae, or residual effect of the foregoing accident up through and including the date on which this contract is approved. Petitioner further agrees that this settlement resolves any and all claims for any accident, or accidental injury, alleged to have occurred arising out of and in the course of Petitioner's employment with Respondent up to and including the date the contracts are approved. The parties agree that all medical bills the Respondent agrees to pay have been paid prior to the approval of the contracts. Any and all additional bills and associated liens are disputed and denied and are Petitioner’s sole responsibility. Petitioner acknowledges that any and all liens or potential liens against this settlement, including those involving Medicare, Medicaid, the Internal Revenue Service, healthcare providers, health insurance providers or carriers, and child support enforcement, IDHS or otherwise, have been revealed to Respondent and are Petitioner's sole responsibility to resolve out of the lump sum settlement amount. Petitioner and Respondent further agree to waive the provisions of Section 8(a) and 19(h) of the Act, those provisions being the right of future medical and right of review. Petitioner represents that Petitioner has not applied for and is not currently receiving Medicare or SSDI. Respondent reserves all rights of reimbursement provided under Section 5(b) of the Act and this settlement agreement is not a waiver of Respondent's Section 5(b) rights. The parties agree Respondent is not responsible for any future medical treatment, Medicare covered or otherwise, following this settlement as Petitioner has been released from care. The parties have considered Medicare's interests in this settlement and have determined that an allocation for future Medicare covered expenses is not required pursuant to the policy and procedure established by the CMS Memoranda to protect Medicare's interests, as required by the Medicare Secondary Payer Statute, and for reasons set forth below. At the time of this settlement, Petitioner is neither on nor eligible for either Social Security Disability or Medicare and Petitioner is not reasonably expected to become eligible for either Social Security Disability or Medicare within the next thirty (30) months. Based upon reports of Petitioner’s current health care providers, his treating physicians have placed Petitioner at MMI with no indication for further medical treatment as a consequence of the alleged work injury. There are no future Medicare covered treatments or prescriptions prescribed or reasonably expected related to the injuries in this claim; therefore, no allocation is required or being established. Regardless, it is not the intention of Petitioner, Respondent, or Respondent’s Carrier in this case to shift the responsibility for paying future medical expenses related to Petitioner’s alleged injuries to the Federal Government. The parties have considered and protected Medicare’s interests in this case. However, this settlement does not meet the current criteria for review and approval by the Centers for Medicare and Medicaid Services. Petitioner acknowledges that Petitioner understands that if Petitioner has received any benefits, at any time, known or unknown, from Medicare or Medicaid for any injuries or conditions, related or not to Petitioner's alleged accident, Petitioner must contact Medicare/Medicaid to resolve any lien or claim Medicare/Medicaid might have against the proceeds of this settlement. Petitioner understands that should future treatments related to this injury become E-IC5 Page 3 of 4 necessary and CMS (Medicare) finds that a Medicare Set-aside Allocation was required and that Medicare's interests were not adequately protected, CMS (Medicare) may require Petitioner to expend up to the entire settlement amount on Medicare covered expenses related to the injury before Medicare will provide coverage for the injury. Petitioner voluntarily accepts this risk and waives any claims against Respondent and Carrier should Medicare take such action, including, but not limited to a Private Cause of Action against Respondent/Carrier under the Medicare Secondary Payer Act (MSP) pursuant to 42 USC §1395y(b)(3)(A). Total amount of settlement $15,812.80 Disputed settlement Deduction: Attorney's fees Deduction: Medical reports, X-rays Deduction: Other (explain)$0.00 Amount employee will receive $15,812.80 PETITIONER’S SIGNATURE. Attention, petitioner. Do not sign this contract unless you understand all of the following statements. I have read this document, understand its terms, and sign this contract voluntarily. I believe it is in my best interests for the Commission to approve this contract. I understand that I can present this settlement contract to the Commission in person. I understand that by signing this contract, I am giving up the following rights unless expressly reserved or left open for a specified period of time in the terms of settlement: 1. My right to a trial before an arbitrator; 2. My right to appeal the arbitrator's decision to the Commission; 3. My right to any further medical treatment, at the employer's expense, for the results of this injury; 4. My right to any additional benefits if my condition worsens as a result of this injury. Signature of petitioner Name of petitioner Telephone number Date PETITIONER’S ATTORNEY. I attest that any fee petitions on file with the IWCC have been resolved. Based on the information reasonably available to me, I recommend this settlement contract be approved. Signature of attorney Date Gerre Anne Harte 00728 Attorney’s name IWCC Code # THOMAS W DUDA 330 W COLFAX STREET Suite 103 PALATINE, IL 60067 Firm name and address (847) 577-2470 servicegerre@zipduda.com Telephone number E-mail address E-IC5 Page 4 of 4 RESPONDENT’S ATTORNEY. The respondent agrees to this settlement and will pay the benefits to the petitioner or the petitioner’s attorney, according to the terms of this contract, promptly after receiving a copy of the approved contract. Signature of attorney Date James Kelly 03150 Attorney’s name IWCC Code # JAMES M KELLY 7817 N KNOXVILLE AVE PEORIA, IL 61614 Firm name and address (309) 679-0900 jim@jameskellylawfirm.com Telephone number E-mail address Self-Insured Name of respondent’s insurance or service company RESPONDENT’S ATTORNEY. The respondent agrees to this settlement and will pay the benefits to the petitioner or the petitioner’s attorney, according to the terms of this contract, promptly after receiving a copy of the approved contract. Signature of attorney Date Jason Jording 03150 Attorney’s name IWCC Code # JAMES M KELLY 7817 N KNOXVILLE AVE PEORIA, IL 61614 Firm name and address (309) 679-0900 jasonj@jameskellylawfirm.com Telephone number E-mail address Self-Insured Name of respondent’s insurance or service company ORDER OF ARBITRATOR OR COMMISSIONER: Having carefully reviewed the terms of this contract, in accordance with Section 9 of the Act, by my stamp I hereby approve this contract, order the respondent to promptly pay in a lump sum the total amount of settlement stated above, and dismiss this case. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: BAN Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER AUGUST 15, 2022 AGENDA ITEM: Settlement Agreement Kisler v. Galesburg SUMMARY RECOMMENDATION: The Interim City Manager and City Attorney / Director of Administrative Services recommend approval of the settlement agreement. BACKGROUND: This Settlement Agreement resolves the pending workers’ compensation case of Mr. Kisler related to an injury sustained in July 2020. In exchange for a release of claims, Mr. Kisler will be compensated $28,113.29. BUDGET IMPACT: Sufficient funds are available in the Risk Management Fund (078) SUPPORTING DOCUMENTS: 1.Settlement Agreement 22-4078 E-IC5 5/12 100 W. Randolph Street #8-200 Chicago, IL 60601 312/814-6611 Toll-free 866/352-3033 Web site: www.iwcc.il.gov Downstate offices: Collinsville 618/346-3450 Peoria 309/671-3019 Rockford 815/987-7292 Springfield 217/785-7084 Page 1 of 4 ATTENTION. Answer all questions. Attach a recent medical report.Internal# S0074339 Workers' Compensation Act Yes Occupational Diseases Act No Fatal case? No Date of death PATRICK D KISLER Case#21WC009648 Employee/Petitioner v. CITY OF GALESBURG Setting Rock Island Employer/Respondent To resolve this dispute regarding the benefits due the petitioner under the Illinois Workers' Compensation or Occupational Diseases Act, we offer the following statements. We understand these statements are not binding if this contract is not approved. PATRICK D KISLER Galesburg, IL 61401 Employee/Petitioner Street address City, State, Zip code CITY OF GALESBURG 55 W TOMPKINS ST GALESBURG, IL 61401 Employer/Respondent Street address City, State, Zip code State employee? No Gender: Male Marital status: # Dependents under age 18: Birthdate: Average weekly wage: $1,452.88 Disputed Date of accident: 7/9/2020 How did the accident occur? Petitioner injured knee while moving dead body What part of the body was affected? Right knee What is the nature of the injury? Right knee internal derangement, torn meniscus, DJD aggravation The employer was notified of the accident orally.Return-to-work date: 11/30/2020 Location of accident: Galesburg Did the employee return to his or her regular job? Yes If not, explain below and describe the type of work the employee is doing, the wage earned, and the current employer's name and address. TEMPORARY TOTAL DISABILITY BENEFITS: Compensation was paid for 0 weeks at the rate of $968.59 /week. The employee was temporarily totally disabled during the following period(s): From Through None None Notes regarding temporary total disability benefits: Wages paid ILLINOIS WORKERS’ COMPENSATION COMMISSION SETTLEMENT CONTRACT LUMP SUM PETITION AND ORDER E-IC5 Page 2 of 4 MEDICAL EXPENSES: The employer has not paid all medical bills. List unpaid bills in the space below. Respondent agrees to pay the reasonable and related unpaid medical bills, attached as an exhibit, at the Illinois Workers' Compensation medical fee schedule rate, or a negotiated rate, whichever is lower. All other bills and liens are disputed and denied and are Petitioner's sole responsibility. PREVIOUS AGREEMENTS: Before the petitioner signed an Attorney Representation Agreement, the respondent or its agent offered in writing to pay the petitioner $ N/A as compensation for the permanent disability caused by this injury. An arbitrator or commissioner of the Commission previously made an award on this case on N/A regarding TTD $ N/A Permanent disability $ N/A Medical expenses $ N/A Other $ N/A TERMS OF SETTLEMENT: Attach a recent medical report signed by the physician who examined or treated the employee. Since a serious dispute exists, Respondent offers and Petitioner agrees to accept the lump sum settlement amount of $28,113.29, which represents 15% loss of use of the right leg pursuant to Section 8(e) of the Illinois Workers’ Compensation Act. This contract represents full and final settlement of any and all claims for compensation, TTD, and medical, surgical, and hospital expenses, and any other expenses, past, present, and future, known or unknown, arising out of the alleged work-related accident described herein. This contract further represents full and final settlement of any and all claims as the result of any aggravation, exacerbation, sequlae, or residual effect of the foregoing accident up through and including the date on which this contract is approved. Petitioner further agrees that this settlement resolves any and all claims for any accident, or accidental injury, alleged to have occurred arising out of and in the course of Petitioner's employment with Respondent up to and including the date the contracts are approved. Petitioner acknowledges that any and all liens or potential liens against this settlement, including those involving Medicare, Medicaid, the Internal Revenue Service, healthcare providers, health insurance providers or carriers, and child support enforcement, IDHS or otherwise, have been revealed to Respondent and are Petitioner's sole responsibility to resolve out of the lump sum settlement amount. Petitioner and Respondent further agree to waive the provisions of Section 8(a) and 19(h) of the Act, those provisions being the right of future medical and right of review. Petitioner represents that Petitioner has not applied for and is not currently receiving Medicare or SSDI. Respondent reserves all rights of reimbursement provided under Section 5(b) of the Act and this settlement agreement is not a waiver of Respondent's Section 5(b) rights. The parties agree Respondent is not responsible for any future medical treatment, Medicare covered or otherwise, following this settlement as Petitioner has been released from care. The parties have considered Medicare's interests in this settlement and have determined that an allocation for future Medicare covered expenses is not required pursuant to the policy and procedure established by the CMS Memoranda to protect Medicare's interests, as required by the Medicare Secondary Payer Statute, and for reasons set forth below. At the time of this settlement, Petitioner is neither on nor eligible for either Social Security Disability or Medicare and Petitioner is not reasonably expected to become eligible for either Social Security Disability or Medicare within the next thirty (30) months. Based upon reports of Petitioner’s current health care providers, his treating physicians have placed Petitioner at MMI with no indication for further medical treatment as a consequence of the alleged work injury. There are no future Medicare covered treatments or prescriptions prescribed or reasonably expected related to the injuries in this claim; therefore, no allocation is required or being established. Regardless, it is not the intention of Petitioner, Respondent, or Respondent’s Carrier in this case to shift the responsibility for paying future medical expenses related to Petitioner’s alleged injuries to the Federal Government. The parties have considered and protected Medicare’s interests in this case. However, this settlement does not meet the current criteria for review and approval by the Centers for Medicare and Medicaid Services. Petitioner acknowledges that Petitioner understands that if Petitioner has received any benefits, at any time, known or unknown, from Medicare or Medicaid for any injuries or conditions, related or not to Petitioner's alleged accident, Petitioner must contact Medicare/Medicaid to resolve any lien or claim Medicare/Medicaid might have against the proceeds of this settlement. Petitioner understands that should future treatments related to this injury become necessary and CMS (Medicare) finds that a Medicare Set-aside Allocation was required and that Medicare's interests E-IC5 Page 3 of 4 were not adequately protected, CMS (Medicare) may require Petitioner to expend up to the entire settlement amount on Medicare covered expenses related to the injury before Medicare will provide coverage for the injury. Petitioner voluntarily accepts this risk and waives any claims against Respondent and Carrier should Medicare take such action, including, but not limited to a Private Cause of Action against Respondent/Carrier under the Medicare Secondary Payer Act (MSP) pursuant to 42 USC §1395y(b)(3)(A). Total amount of settlement $28,113.29 Deduction: Attorney's fees Deduction: Medical reports, X-rays Deduction: Other (explain)$0.00 Amount employee will receive $28,113.29 PETITIONER’S SIGNATURE. Attention, petitioner. Do not sign this contract unless you understand all of the following statements. I have read this document, understand its terms, and sign this contract voluntarily. I believe it is in my best interests for the Commission to approve this contract. I understand that I can present this settlement contract to the Commission in person. I understand that by signing this contract, I am giving up the following rights unless expressly reserved or left open for a specified period of time in the terms of settlement: 1. My right to a trial before an arbitrator; 2. My right to appeal the arbitrator's decision to the Commission; 3. My right to any further medical treatment, at the employer's expense, for the results of this injury; 4. My right to any additional benefits if my condition worsens as a result of this injury. Signature of petitioner Name of petitioner Telephone number Date PETITIONER’S ATTORNEY. I attest that any fee petitions on file with the IWCC have been resolved. Based on the information reasonably available to me, I recommend this settlement contract be approved. Signature of attorney Date Brian Peterson 00892 Attorney’s name IWCC Code # SIMPSON PETERSON, LLC 246 E. Main Street Suite 201 GALESBURG, IL 61401 Firm name and address 3093436152 bpeterson@simpsonpeterson.com Telephone number E-mail address RESPONDENT’S ATTORNEY. The respondent agrees to this settlement and will pay the benefits to the petitioner or the petitioner’s attorney, according to the terms of this contract, promptly after receiving a copy of the approved contract. E-IC5 Page 4 of 4 Signature of attorney Date James Kelly 03150 Attorney’s name IWCC Code # JAMES M KELLY 7817 N KNOXVILLE AVE PEORIA, IL 61614 Firm name and address (309) 679-0900 jim@jameskellylawfirm.com Telephone number E-mail address Self-Insured Name of respondent’s insurance or service company ORDER OF ARBITRATOR OR COMMISSIONER: Having carefully reviewed the terms of this contract, in accordance with Section 9 of the Act, by my stamp I hereby approve this contract, order the respondent to promptly pay in a lump sum the total amount of settlement stated above, and dismiss this case. TOWN OF THE CITY OF GALESBURG Date: August 15, 2022 Agenda Number: 22-9018 TOWN FUND $5,000.28 GENERAL ASSISTANCE FUND $5,395.03 IMRF FUND $1,767.14 SOCIAL SECURITY/MEDICARE FUND $2,148.54 LIABILITY FUND AUDIT FUND TOTAL $14,310.99