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10032022 City Council Packet ext
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T O M P K I N S S T R E E T G A L E S B U R G , I L 6 1 4 0 1 W W W .C I .G A L E S B U R G .I L .U S City Council Agenda October 3, 2022 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers October 3, 2022 Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7. 5:30 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from September 19, 2022 Proclamation Azer Clinic 40 Years of Service Proclamation 175th Anniversary of First United Methodist Church Proclamation Hispanic Heritage Month Consent Agenda #2022-19 22-3038 Bid Pavilion HVAC replacement 22-5014 Receive Towing Rate Schedule 22-8018 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 22-1029 Ordinance Master revenue fee schedule (Final Reading) 22-1030 Ordinance Purchase of 694 US Highway 150 E (parcel 10-19-477-008) from the Knox County Trustee (Final Reading) 22-2058 Resolution Supporting efforts to resolve public safety concerns regarding the Illinois SAFE-T Act Bids, Petitions and Communications 22-3039 Bid Hawthorne Pool pump room upgrades Public Comment City Manager’s Report Miscellaneous Business (Agreements, Approvals, Etc.) 22-4092 Approve Professional Services Agreement for the demolition of 29 Public Square 22-4093 Approve IEPA Loan Agreement for Phase 6 Lead Water Service Line Replacement project 22-4094 Approve Agreement with Waste Management for Refuse Service Town Business 22-9021 Bills 22-9022 Ordinance Amendment to the 2022 Township Budget & Appropriation Ordinance (First Reading) Closing Comments Adjournment CITY MANAGER’S OFFICE Operating Under Council – Manager Government Since 1957 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 3 CITY COUNCIL MEETING City Manager’s Report October 3, 2022 CONSENT AGENDA #2022-19 Item 22-3038 Pavilion HVAC Replacement Staff recommends approval of a bid submitted by AMP Companies, Inc. in the amount of $84,965.00 to replace the existing HVAC system at Lake Storey Pavilion. The existing system is twenty years old and no longer functioning correctly. Six bids were received for the project with the low and best bid meeting specifications submitted by AMP Companies, Inc. There are sufficient funds in the Building Replacement Fund for this planned HVAC replacement. Item 22-5014 Towing Rate Schedule The rate schedule for towing and storage services from Bob’s Towing, Inc. is provided to be received and placed on file with the City Clerk’s office. Item 22-8018 Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item 22-1029 Master Revenue Fee Schedule (Final Reading) Staff recommends approval of an ordinance establishing the various rates and fees collected by the City of Galesburg. The attached schedule of fees provides a list of recommended changes, which includes various licenses, permits, fines, recreation fees, water fees, and refuse fee. If approved by City Council, it is recommended that the rate and fee change become effective on January 1, 2023. Item 22-1030 Purchase of 694 US Highway 150 E from the Knox County Trustee (Final Reading) Staff recommends approval of purchasing the property located at 694 US Highway 150 E from the Knox County Trustee for $823.00, which is the minimum cost of acquisition and conveyance. In 2020, the properties located on either side of this parcel were annexed into the City. At that time, staff initiated the process of contacting the owners of 694 US Hwy 150 E to garner their interest in annexing and learned that the owners had passed away. Due to unpaid taxes, the Knox County Trustee, on behalf of all taxing districts, has now acquired title to the property. The City would like to purchase the property from the Trustee and annex the property into the City. The property contains a manufactured home and enclosed porch that are about 972 square feet and are in in a state of dilapidation and uninhabitable. Sufficient funds are available in Property Redevelopment (Fund 23) for the acquisition and potential demolition. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 3 Item 22-2058 Illinois SAFE-T Act A resolution is provided for council consideration that supports continued efforts to resolve public safety concerns regarding the Illinois Safety, Accountability, Fairness, and Equity-Today (SAFE-T) Act. BIDS, PETITIONS AND COMMUNICATIONS Item 22-3039 Hawthorne Pool Pump Room Upgrades Staff recommends approval of the adjusted bid submitted by J.P. Benbow Plumbing & Heating Co, Inc. in the amount of $93,088 for upgrades to the Hawthorne Pool pump room. The existing features of the pump room are in poor condition and need to be upgraded for operational purposes. The scope of the project will include installation of a new pool heater, pump, motor, and impeller, as well as the needed valves, pumps, and piping. The bid originally submitted for this work was for $104,375; however, the city was able to reduce the overall cost by $11,287 for a total of $93,088 by changing the 20 hp pump to a 15 hp pump and altering the brand of the condensate pump. There are sufficient funds in the Planning Fund for this purchase. CITY MANAGER’S REPORT MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 22-4092 Professional Services Agreement for the Demolition of 29 Public Square Staff recommends approval of professional services agreement with Klingner Associates, P.C. for the demolition of 29 Public Square. A complaint has been filed with the Knox County Circuit Court and the city is seeking an order for demolition. If the Council agrees to this Professional Services Agreement, once the city has the order for demolition, Klingner Associates P.C. will provide services related to the planned demotion of the building; including, providing construction documents, technical specifications following asbestos remediation, bidding services, and construction administration. The cost of the services is $20,500 and sufficient funds are available in the Property Redevelopment fund. Item 22-4093 IEPA Loan Agreement for Phase 6 Lead Water Service Line Replacement Project Staff recommends approval of a forgivable loan agreement with the Illinois Environmental Protection Agency (IEPA) through the Public Water Supply Loan Program for replacement of lead water service lines (Phase 6). The loan agreement from IEPA is for a 100 percent forgivable loan that will reimburse the City for all project costs up to $2,000,000. This phase of the project will replace approximately 400 lead service lines, at a total cost of $2,300,000. It is planned for the City to pay the $300,000 in excess of the grant in order to get all the lead water lines replaced in 2023. Item 22-4094 City Wide Solid Waste Removal Contract Staff recommends approval of an agreement with Waste Management to provide residential solid waste collection and disposal services. The City’s current agreement with Waste Management will expire December 31, 2022. The proposed agreement is for five years and provides for one automatic extension of two years unless either party provides at least 180 days’ written notice. The contract provides for refuse collection using a 96 gallon wheeled cart plus up ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 3 to two additional refuse containers; bi-weekly curbside recycling using a wheeled carts; curbside yard waste collection (including 9 months of weekly collection and three months of monthly collection); collection of refuse, yard waste and recycling from various city facilities, At Your Door service to provide for collection of hazardous waste and other items; and a compost back haul program where compost will be hauled from the Knox County Landfill composting facility to the City Oversized Brush Facility on Pickard Rd for residents to pick up and use at their homes. Currently, a customer needs to purchase an oversized sticker to dispose of any white good or bulk refuse/oversized item, other than two times per year. In the proposed contract, a customer would be able to place one white good and one bulk item out every month without the need to purchase a sticker. If customers have more than one item per month, they can still dispose of them, but will need to purchase and apply an oversized sticker on them. The City annually budgets for residential solid waste collection and disposal services. If the recommended service is approved, the monthly service rate for Waste Management services related to solid waste disposal services would increase from $16.70 (FY22) to $18.54 (FY23). TOWN BUSINESS Item 22-9021 Town Bills Item 22-9022 Amendment to 2022 Township Budget & Appropriation Ordinance (First Reading) Respectfully submitted, Wayne Carl Interim City Manager Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois September 19, 2022 5:30 p.m. Called to order by Mayor Peter Schwartzman at 5:30 p.m. Roll Call #1:Present:Mayor Peter Schwartzman,Council Members Bradley Hix,Wayne Dennis, Kevin Wallace,Jaclyn Smith-Esters,Sarah Davis,and Larry Cox,7.Present via Telephone: Council Member Dwight White,1.Also Present:Interim City Manager Wayne Carl,Interim City Attorney Paul Mangieri, and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present. The Pledge of Allegiance was recited. Semenya McCord gave the invocation. Council Member Dennis moved,seconded by Council Member Smith-Esters,to approve the minutes of the City Council’s regular meeting from September 6, 2022. Roll Call #2: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Proclamation: Constitution Week Presentation: Blue Ribbon Award presented for 560 Liberty Street CONSENT AGENDA #2022-18 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 22-3034 Approve the purchase of the replacement of the Training Tower from WHP Training Towers for $301,282 and authorize utilization of City funds for the cost of construction in excess of the grant award in $200,000. 22-2052 Approve Resolution 22-46 authorizing the transfer of $39,035 from the Tax Increment Financing District II fund to the TIF IV fund for redeveloper assistance to R3DOGS,LLC (Cherry Street Brewing Company) for eligible renovation costs at 57 South Cherry Street. September 19, 2022 Page 1 of 8 22-2053 Approve Resolution 22-47 authorizing the Mayor to sign the FY 2023 Grant Agreement for the Downstate Operating Assistance Program Grant Agreement for the City’s transit program. 22-2054 Approve Resolution 22-48 authorizing the Mayor to sign the FY 2023 Grant Agreement for the Section 5311 Federal Operating Assistance Grant for the City ’s transit program. 22-2055 Approve Resolution 22-49 ceding the City ’s 2022 private activity bonding authority to the Quad Cities Regional Economic Development Authority (QCREDA). 22-6004 Approve the following commission appointments: Airport Advisory Commission Ken Springer, term expires September 2025. Phillip Wolford, term expires September 2025. 22-8017 Approve bills in the amount of $1,160,513.51 and advance checks in the amount of $26,852. Council Member Dennis moved,seconded by Council Member Wallace,to approve Consent Agenda 2022-18. Roll Call #3: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 22-1026 Council Member Wallace moved,seconded by Council Member Davis,to approve Ordinance 22-3681 on final reading authorizing the sale of a vacant lot formerly known as 848 South Broad Street for the amount of $100. Roll Call #4: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 22-1027 Council Member Smith-Esters moved,seconded by Council Member Davis,to approve Special Ordinance 22-614 on final reading authorizing the purchase of 1212 Maple Avenue for a cost of $8,000. Once ownership is acquired, staff will evaluate if it is salvageable. September 19, 2022 Page 2 of 8 Roll Call #5: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 22-1028 Council Member Smith-Esters moved,seconded by Council Member Davis,to approve Special Ordinance 22-615 on final reading authorizing the sale of unused or retired vehicles, miscellaneous obsolete parts,miscellaneous tools,and various office storage items and equipment through PurpleWave Auctions.A press release will be issued when the auction goes live. Roll Call #6: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 22-1029 Ordinance on first reading adjusting various rates and fees collected by the City.The Mayor asked that anyone with questions contact the Administration.It was also noted that several fees had not been increased in fifteen or more years and that they are in line with other comparable communities. 22-1030 Ordinance on first reading authorizing the purchase of 694 U.S.Highway 150 East in the amount of $823.Steve Gugliotta,Community Development Director,reported that the properties around this parcel were annexed in the last two years.Also,Tompkins State Bank was recently sent a notice to inquire on annexation. 22-2056 Council Member Smith-Esters moved,seconded by Council Member Cox,to approve Resolution 22-50 for the Illinois Transportation Enhancement Program grant application for the Lake Storey Multi-Use Path Extension.A grant award notification should go out in the spring but the design for the path is on track. Roll Call #7: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 22-2057 Council Member Dennis moved,seconded by Council Member Smith-Esters,to approve Resolution 22-51 authorizing the Mayor,City Clerk,Director of Parks and Recreation,and the interim City Manager to sign and submit the 2023 Open Space Land Acquisition and September 19, 2022 Page 3 of 8 Development Grant application for Lancaster Park.A grant award notification will likely happen in August 2023 with the project happening in Spring 2024. Roll Call #8: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. BIDS, PETITIONS, AND COMMUNICATIONS 22-3035 Council Member Cox moved,seconded by Council Member Smith-Esters,to approve a bid from Brown Excavating &Demolition in the amount of $118,994 for the demolition and clean-up of 820 East Fifth Street. It was noted that the City has no plans for the property at this time. Roll Call #9: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 22-3036 Council Member Cox moved,seconded by Council Member Davis,to approve a bid from Truck Centers, Inc. in the amount of $177,496 for two dump trucks for the Street Division. Roll Call #10: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 22-3037 Council Member Dennis moved,seconded by Council Member Smith-Esters,to approve a bid from Monroe Truck Equipment in the amount of $158,270 for two dump trucks/snow plows/salt spreaders for the Street Division. Roll Call #11: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. PUBLIC COMMENT CITY MANAGER’S REPORT A.September Traffic Advisory Committee Report B.Trick or Treat hours: Monday, October 31st, 5:00 - 8:00 p.m. September 19, 2022 Page 4 of 8 C.A Work Session will be held on Monday,September 26th,5:30 p.m.regarding the proposed community center. The Mayor asked that PTAC look into adding a crosswalk or hazard lighting to the intersection of Tompkins Street and Academy Street.He also announced that this is the last week for Fall Clean-Up Days and directed residents to the website for information on putting things out on the curb. MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) 22-4089 Council Member Dennis moved,seconded by Council Member Smith-Esters,to approve an addendum to the agreement between the City and the Public Safety Employees Organization (PSEO)for creating and implementing twelve hour shifts opposed to the current eight hour shifts,effective January 1,2023.Chief Idle noted that the Department is currently down ten officers. Roll Call #12: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 22-4090 Council Member Smith-Esters moved,seconded by Council Member Cox,to approve a facade assistance grant in an amount not to exceed the maximum of $39,035,or 50%of the actual final project, whichever is less, for R3DOGS, Inc. (d/b/a Cherry Street Brewing Company). Roll Call #13: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. 22-4091 Council Member Smith-Esters moved,seconded by Council Member Davis,to approve a service contract between the City of Galesburg Transit and Western Illinois Area Agency on Aging to provide riders sixty years of age and older transportation.The contract would expire September 2023. Roll Call #14: Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Council Member Smith-Esters moved,seconded by Council Member Cox,to sit as the Town Board. The motion carried. September 19, 2022 Page 5 of 8 TOWN BUSINESS 22-9020 Trustee Smith-Esters moved,seconded by Trustee Davis,to approve Town bills and warrants be drawn in payment of same. Fund Title Amount Town Fund $6,331.96 General Assistance Fund $5,436.90 IMRF Fund $1,775.54 Social Security/Medicare Fund Liability Fund Audit Fund Total $13,544.40 Roll Call #15: Ayes:Trustees Hix, Dennis, Wallace, Smith-Esters, White, Davis, and Cox, 7. Nays:None Absent:None Chairman declared motion carried. Council Member Smith-Esters moved,seconded by Council Member Wallace,to resume as the City Council. The motion carried. CLOSING COMMENTS Council Member Smith-Esters stated that she had the pleasure of attending the Illinois Municipal League conference Thursday through Saturday and was approached by many complimenting Galesburg on being progressive and impressed with our community.She also thanked Semenya McCord for her moving invocations and appreciates her being available. Council Member Davis expressed her gladness at being back after COVID,which is still very active in our community.She implored residents to be safe and vigilant and to stay home if they feel ill.She also stated that there are many great developments happening in Galesburg,and specifically noted the new Library construction. Council Member Cox noted that with the upgrades and continued use for Hawthorne Pool, Galesburg will be among top cities in downstate Illinois to have something of this caliber.He also believes we have more park acres per capita and hopes that we are able to market both. He agrees that our parks and facilities need to be maintained but that many times they are cut out of the budget for lack of funding.He believes we need to invest in what we have,including the Lake Storey trail.He noted that there are several sections of the trail that need to be widened or resurfaced.He requested that staff look at adding $100,000 to $200,000 to the budget annually, possibly from the Utility Fund. Council Member Hix stated that he also attended the IML conference and attended a session recruiting employees.He noted that he appreciates our employees and is grateful for all they September 19, 2022 Page 6 of 8 do,especially Wayne Carl who has stepped in as Interim City Manager.He thanked Firefighter Terry Woolsey for his service and wished him well on his retirement. Council Member Dennis stated that he attended a class reunion at the Lake Storey Shelter that his graduating class donated.He thanked the City and Parks and Recreation Department for their help on the event. Council Member Wallace stated that a recent article in the Register-Mail by Bruce Weik was eye opening and enlightening on racism and its history in Galesburg.He thanked City staff and the law enforcement community for working through COVID and appreciates all they do. Council Member Wallace understands that there are some projects that are not funded and that we will need to look for funding.He also noted that he is aware of several ideas and recommendations for the property at 820 East Fifth Street.He would also like to move forward with naming the baseball field at H.T.Custer park after Jim Issacson.Council Member Wallace thanked Elizabeth Varner for all her enthusiasm for the parks and recreation in our community. Council Member White stated that he also attended IML and that he always learns something new.He noted that information on the sessions that were presented is available on the IML website.He thanked everyone for accommodating him tonight and hopes to be back in person for the next meeting. Mayor Schwartzman announced his Mayor Appreciation Award to Rick Ward for helping a relative and veteran in need,and for enlisting others to help a family recover from an unfortunate accident. The Mayor stated that Knox College is back in session so he’s teaching again and that he had the pleasure of attending IML as well.While at IML,he was invited by Craig Whitehead to attend the Illinois Manufacturing Trade Show at the McCormick Center.He thanked Ken Springer and the Vocational Center for bringing seventy area students to the event as well,which boasted over 87,000 attendees. Mayor Schwarztman reminded the public that the City Council will hold a Work Session on Monday,September 26th,5:30 p.m.to talk about the proposed community center.He also noted that the City held an employee appreciation luncheon a few weeks ago but was out of town and unable to attend. He reported that Darl Krejci will once again be putting together the Galesburg Haunted Trail at the Nature Center and invited people to volunteer or attend the event.Last year,Krejci presented a check to the City from the event ’s donations. There being no further business,Council Member Smith-Esters,seconded by Council Member Dennis, to adjourn the regular meeting at 6:39 p.m. Roll Call #16: Ayes:Council Members Hix, Dennis, Wallace, Smith-Esters, White, Davis, and Cox, 7. Nays:None September 19, 2022 Page 7 of 8 Absent:None Chairman declared motion carried. Peter D. Schwartzman, Mayor Kelli R. Bennewitz, City Clerk September 19, 2022 Page 8 of 8 WHEREAS, the American Physical Therapy Association in observing October as National Physical Therapy month and the theme for this year’s celebration is “Move Better, Feel Better” which will raise awareness with consumers about the many benefits of Physical Therapy, while continuing to emphasize Physical Therapists’ unique value as movement experts as well as the benefits of regular physical activity. WHEREAS, dedicated and skilled physical therapys, being committed to better health for all, help citizens lead more productive and functional lives through the benefit of physical therapy rehabilitation; and WHEREAS, Azer Clinic currently serves the City of Galesburg and surrounding areas by providing a number of services, including physical therapy, speech and language pathology and occupational therapy, as well as specialized educational services. NOW THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby proclaim October 2022, as: “PHYSICAL THERAPY MONTH” in Galesburg and urge all public officials and private citizens to join with the physical therapy profession to secure better health care for all our citizens. Dated this 3rd day of October 2022. ________________________________ Mayor Peter D. Schwartzman Proclamation Proclamation WHEREAS, The First United Methodist Church of Galesburg is commemorating its 175th Anniversary on October 9, 2022. WHEREAS, God gave a group of pioneers under the leadership of Rev. Peter Cartwright, who was instrumental in spreading Methodism throughout the Knox County area, a vision to plant a community of faith in the heart of Galesburg; WHEREAS, in 1847 The First American Methodist Society was organized in Galesburg; and in the same year The Methodist Episcopal Church was organized by Rev. J. J. Hedstrom; WHEREAS, in 1851, it was agreed upon that The Methodist Episcopal Church would be erected at the NW Corner of Kellogg and Tompkins Streets; Rev. Peter Cartwright dedicated that building in 1853; and the current church building at 120 N. Kellogg St. was dedicated in 1913; WHEREAS, while the name of the Church and the location of the buildings have changed over the years but the mission of First United Methodist Church has remained to be a community of faith where rekindled passion for God is nurtured and open hands are reaching out to the needs of the community; WHEREAS, every new pastor and member of the Church over the last 175 years have sought to follow God in ways that would improve and enrich the church family and the Galesburg community; WHEREAS, First United Methodist Church has undergone many transformations over the past 175 years, but the original God – given vision remains, “Touching Lives for Christ”; NOW THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby proclaim Sunday, October 9, 2022, a day of celebration and honor for First United Methodist Church, the people of its congregation, and all who have been blessed by God’s work through its ministries. Dated this 3rd day of October 2022. ________________________________ Mayor Peter D. Schwartzman WHEREAS, in honor of Hispanic Heritage Month, the City of Gleburg is pleased to celebrate the Hispanic and Latin community throughout our city; and WHEREAS, National Hispanic Heritage Month is celebrated in the United States from September 15th to October 15th. The observance was introduced in 1968 as Hispanic Heritage Week under President Johnson and was expanded by President Reagan in 1988 to cover a 30-day period; and WHEREAS, Hispanic Heritage Month celebrates the history, traditions, and culture of the Hispanic and Latin residents in Galesburg. We admire the invaluable ways they contribute to our city by bringing rich diversity and growth to our community; and WHEREAS, Boxcar families, many who lived in Galesburg, were recruited in the early 1900s to work the railroads and have inspired us as they rose up against all odds to help build this country but still struggle for acceptance and civil rights. WHEREAS, we strive to continue to commemorate this month by recognizing and dedicating ourselves to working together to address the challenges that still face our Hispanic and Latin population. NOW THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby proclaim September 15 to October 15, 2022, as: “HISPANIC HERITAGE MONTH” Dated this 3rd day of October 2022. ________________________________ Mayor Peter D. Schwartzman Proclamation ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 3, 2022 AGENDA ITEM: Approve bid from AMP Companies Inc to replace HVAC system at the Lake Storey Pavilion. SUMMARY RECOMMENDATION: The Interim City Manager, Director of Parks and Recreation, and Purchasing Agent recommend that the City Council approve a bid submitted by AMP Companies Inc in the amount of $84,965.00 to replace the existing HVAC system at Lake Storey Pavilion. BACKGROUND: The existing HVAC system at the Lake Storey Pavilion is twenty years old and in need of replacement. The rooftop unit responsible for cooling the west end of the building is no longer functioning correctly. The entire HVAC system is scheduled to be replaced in 2023; therefore, a bid was issued to replace the HVAC system rather than the individual inoperable unit. In addition to advertising in the Register Mail and posting the bid to the purchasing page on the city’s website, twelve known HVAC vendors were contacted to provide a bid for the HVAC system replacement at Lake Storey Pavilion. Six bids were received for the project and a detailed bid tabulation is attached. Upon review of the submitted bids, the low and best bid meeting specifications was AMP Companies Inc. in the amount of $84,965.00. The project will include the replacement of three rooftop units, two condensers and two furnaces. Due to supply chain issues on most of the parts, it is anticipated the project will be complete by May/June of 2023. City staff recommend approval of this bid. BUDGET IMPACT: There are sufficient funds in the Building Replacement Fund (53) for this planned HVAC replacement. SUPPORTING DOCUMENTS: 1.Bid Tabulation 22-3038 CITY OF GALESBURG Finance Department Bid Tabulation - Pavilion HVAC Date: 9/23/2022 Attended by: T Miller/D Miles Company Peterson Plubming & Heating JP Benbow Plumbing & Heating Company Inc AMP Companies Inc City,State Davenport, IA Galesburg, IL Galesburg, IL HVAC Equipment Replacement $99,800.00 $97,878.00 $84,965.00 Start Date 10/3/2022 5/1/2023 10/15/2022 Completion Date 5/26/2023 5/31/2023 6/1/2023 Addendums Yes Yes Yes Bid Bond Yes Yes Yes Company Mechanical Service of Galesburg Inc Ragan Mechanical Inc Standard Heating & Cooling Inc City,State Galesburg, IL Davenport, IA Peoria, IL HVAC Equipment Replacement $92,335.00 $132,900.00 $89,934.00 Start Date Approx 4/1/2023 10/1/2022 10/24/2022 Completion Date Approx 2 weeks after units received TBD due to lead time on RTUs 6/10/2023 Addendums Yes Yes Yes Bid Bond Yes Yes Yes ***Bids are under review by city staff COUNCIL LETTER CITY OF GALESBURG OCTOBER 3, 2022 AGENDA ITEM: Receive Updated Rate Schedule for Towing and Storage Services from Bob’s Towing, Inc. SUMMARY RECOMMENDATION: The City Clerk recommends the Updated Rate Schedule for Bob’s Towing, Inc. be received by the City Council. BACKGROUND: Per City of Galesburg Resolution 73-385, “any person operating a Wrecker Service in the city must file with the City Council a schedule of rates for towing and storage services and the rates as per schedule filed shall be charged unless a new schedule shall be filed with the City Council. Those schedules will be in the custody of the City Clerk and open to the public at any time.” BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1. Schedule of Rates ______________________________________________________________________________________ Prepared by KRB Page 1 of 1 22-5014 'CITY OF GALESBL~RG City Clerk's Office Operating under Council Manager form of Government Since 1957 Application for WrE!ck~?~btation Ust Please submit this application and fee".to the City Clerk's Office. Fee of $75.00 is due by January 1 every year per ordinance number 17-1029, which was_ passed on November 20,2017. New: __ ~_ Rate Schedule Change: .i_ n',.lf !<~"-ff)A//. Principle owner of business: _(..,J __ ~~~--Y.~J_ 1_,...._I" _____________ _ Name of business: ----------1HA1¥<0,-ff>Wt...,,,_-lf.,.__ __________ _ Beb's Towing, l11e. . 54 Indiana Avenue Address of bus mess: . . ....... Galesburg, IL 61401 :& tf) t ~ gL}:S. XO / ,6 Business phone number: .3t/7 r 3'J !i'r )'I() 1~-Hour phone number: .3-:?9 ~ .3,'LJ~ ~o °r ~ 3 Residence address of owner: . ~ <'- Home phone number of owner: phone number: ,t ;If-fYI fi E-mail address of business: 8/./e >"' D It LL J "1 rt. <3 G m 0 ," I . C,c>)Y'I Regular Business Hours: &' if frl -I-{ f ty1 )1\ 0 TV ·· f /<. ::C. Number of wreckers in service: / Fire Extinguisher: __1__ yes __ n_o Wrecker personnel information (more employees, please list information on tbe back of this form) ' 'L NameofEmployee: ,B; ( I )(J:,V1)/), t,.l.- Address:_~.5~,4~t41_t _______ ~~-'l!L,,-· -•.-~·----~---- , ---.,.,~,-.,,oi.-~ .. G.\;,,;:~;;- Home Phone: ~ ff Wl /; Drivers License number: 1#, Name of Employee: _______ ~ _ __, ... , ________________ _ "· Address: _____________ _c_ ___ ·•_' __ ,,_. __________ .·~_i __ ½,_,. -B ',,'_ Home Phone: __ ~---------------------------~ I Drivers License number: • -----------~----~-------.=y,•--- Business Information ,, Updated 12/2017 '·f· ·('11' ,-v OP G' AI ·,Ei'½;JY'LTR, C" , --l 1.· r\ ..1. )._L:), -. :r City Clerk's Office Operating under Council Manager form of Government Since 1957 . " (a) Ordinance requires tow,truck service to have either an enclosed bu(lding or a lot securley enclosed with a fence at least 6' in height. Does you service provide: Enclosed buildiriffor vehicle storage:· X ·· Yes · No Lot sescuredwit~ia::~le.at ;east 6',ilheighr:c"A i Yes _~ 1 ~: No , . . ,,. -·~t: ,'.,,'.. (b) Is there ah officea {place of business open {;;'ihe public during business hours? .!!:._yes No (c) Is there a qualified operat'or for your wrecker service on a 24-hour basis? X: Yes __ No , (d) Do you agree to maintain records of vehicles towed by the Police Department as outlined in the towingordinarice? __ Yes __ No -· ---- Towing Capacity Vehicles Yes No (a) Automobiles (b) Bus (c) Campers (d) Farm Tractor (e) House Trailer (f) Motorcycle (g) Semi Trailer (h) Trailer (i) Truck-pick up (j) Truck-one ton or more (k) Truck Tractor Insurance Requirements k >< X Gargaekeepers Liability Insurance inan amount no less than: $100,000 property damage insurance ~Yes_, __ No $100,000/$300,000 personal injury insurance $100,000/$300,000 garage liability insurance Schedule of Rates (Inside City Limits) Average-Accident Business Hours:$ f J f · oO After Hours: Mechanical Problems ; s/,,{j,oo $ 12-5-{/0 Removal of debris from highway:$ SO f° 6 P-'f 2. 1Jot:J fl.. Inside Storage $ 5 0, 60 per day i Junk $ / oc;,. oo $ 100,00 Updated 12/2017 ' -.-[r1•·,, CJf,' G~' "''Lli'~B-lTR· G' l,,_ l ..!-.\.. '..:L,d).,__ .)_,'' City Clerk's Office .' Operating under Council Manager form of Government Since 1957 Outside Storage $ !.( d .c;i) per day Ai" A om 'N r s-rA A-r, ve 0F so . .,o MAY 8t cld1r,ri,1c£/!J Your towing and storage fees may not esceed what is listed on your current City wrecker application. T6e,City of Galesburg will not call wrecker services that exceed the schedule of rates on file with the City cierk's Office. The'above information is true and correct to the best of my knowledge. It is understood that in the even that the requirements listed above are not met, cancellation of this application could result Owner's Signature:~(!{? Inspected by (Police Officer): _______________ Date:, ____ _ Approved by (Chief of Police):-~-------------Date:. ____ _ Date received by City Council: _____________________ _ Updated 12/2017 User: Printed:09/27/2022 - 5:02PM tmiller Transactions by Account Batch:00003.10.2022 Accounts Payable Account Number Vendor AmountDescription PO No Date 001-0000-10801-00 Advance Auto Parts Wiper blades 42.8409/27/2022 001-0000-10801-00 Advance Auto Parts Headlamp bulb 13.1509/27/2022 55.99Subtotal for Divison: 0000 001-0105-61000-00 Office Specialists, Inc.Binders 58.0009/27/2022 58.00Subtotal for Divison: 0105 001-0115-51000-00 Knox County Recorders Office 08/22 Laredo 21.1509/27/2022 001-0115-51300-00 Petty Cash - City Clerk Knox Co Recorders - recording fees 189.0009/27/2022 001-0115-58500-00 Petty Cash - City Clerk HyVee- supplies for reception 27.7609/27/2022 001-0115-61000-00 Petty Cash - City Clerk Pet Supplies Plus - dangerous dog tags 80.6809/27/2022 318.59Subtotal for Divison: 0115 001-0120-58500-00 Pizza House Supply food for city employee cookout 1,200.0009/27/2022 001-0120-61000-00 Office Specialists, Inc.Screen wipes - JPease 16.2509/27/2022 001-0120-61000-00 Office Specialists, Inc.Folders - Jan 20.2909/27/2022 1,236.54Subtotal for Divison: 0120 001-0145-51010-00 James M Kelly, Attorney 07/22 Legal Service 3,745.5009/27/2022 3,745.50Subtotal for Divison: 0145 001-0160-51000-00 Collection Professionals, Inc 08/22 Services 60.0009/27/2022 001-0160-59521-00 Knox County Humane Society 10/22 Animal Control Contract 19,510.00 000009216109/27/2022 001-0160-59523-00 Galesburg Downtown Council 2021 Property Tax Levy - Maint 17,176.3209/27/2022 001-0160-59523-00 Galesburg Downtown Council 2021 Property Tax Levy - Add'l Maint 25,764.4909/27/2022 62,510.81Subtotal for Divison: 0160 001-0205-51000-00 US Sterling Capital Corp., Inc.First Central Bank McCook 240.0009/27/2022 001-0205-51000-00 US Sterling Capital Corp., Inc.First Central Bank 240.0009/27/2022 001-0205-61000-00 Office Specialists, Inc.Rubberbands 11.6709/27/2022 AP-Transactions by Account (09/27/2022 - 5:02 PM)Page 1 22-8018 Account Number Vendor AmountDescription PO No Date 491.67Subtotal for Divison: 0205 001-0305-54500-00 IL Enterprise Zone Association Registration for Fall Conference - SGugliotta 180.0009/27/2022 001-0305-61000-00 Office Specialists, Inc.Flash drive, superglue,envelope 51.2909/27/2022 231.29Subtotal for Divison: 0305 001-0306-51000-00 Knox County Recorders Office 08/22 Laredo 21.1509/27/2022 001-0306-55400-00 Werner Restoraton Services, Inc.Board up services - 1150 W Carl Sandburg Dr 904.4609/27/2022 001-0306-55400-00 Werner Restoraton Services, Inc.Board up services - 1150 W Carl Sandburg Dr 297.6009/27/2022 001-0306-55400-00 Werner Restoraton Services, Inc.Board up services - 1060 E North St 377.7509/27/2022 001-0306-55400-00 Werner Restoraton Services, Inc.Board up services - 238 S Seminary 456.5009/27/2022 001-0306-55400-00 Werner Restoraton Services, Inc.Board up services - 58 N Pearl St 474.0009/27/2022 001-0306-55400-00 Werner Restoraton Services, Inc.Board up services - 99 N Elm 456.5009/27/2022 001-0306-55400-00 Werner Restoraton Services, Inc.Board up services - 778 E 4th St 456.5009/27/2022 3,444.46Subtotal for Divison: 0306 001-0410-51000-00 Knox County Recorders Office 08/22 Laredo 21.1509/27/2022 21.15Subtotal for Divison: 0410 001-0445-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 16.8308/31/2022 001-0445-55700-00 IL Oil Marketing Equipment, Inc.Annual and Triennial UST Compliance Inspection and Testing 1,988.7509/27/2022 001-0445-57500-00 Aramark Uniform Serv. Inc.09/22 Service 67.8409/27/2022 001-0445-61000-00 Office Specialists, Inc.Handset cords 33.3109/27/2022 001-0445-62500-00 Pomp's Tire - Galesburg Tires #174 302.2609/27/2022 001-0445-63000-00 1st AYD Corporation Drill bit set 251.7609/27/2022 001-0445-63000-00 Advance Auto Parts Clay absorbant 307.7509/27/2022 2,968.50Subtotal for Divison: 0445 001-0450-51000-00 Petty Cash - City Clerk DMV- vehicle registration 6.0009/27/2022 001-0450-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 109.3908/31/2022 001-0450-55700-00 Four Seasons Pest Control 08/22 Services 20.0009/27/2022 001-0450-62500-00 Advance Auto Parts Brake Line #140 45.4809/27/2022 001-0450-62500-00 Advance Auto Parts Battery #135 204.5409/27/2022 001-0450-62500-00 Advance Auto Parts V Belt #135 42.0909/27/2022 001-0450-62500-00 Advance Auto Parts Threaded Rod #135 5.2309/27/2022 001-0450-62500-00 Ford of Galesburg Tube Asy #116 611.0109/27/2022 001-0450-62500-00 Nichols Diesel Service, Inc.Sensor #114 280.8809/27/2022 001-0450-62500-00 Nichols Diesel Service, Inc.Filter kit #114 543.1609/27/2022 AP-Transactions by Account (09/27/2022 - 5:02 PM)Page 2 Account Number Vendor AmountDescription PO No Date 001-0450-62500-00 Martin Equipment of Illinois, Inc.Brake pedal assy #120 616.8409/27/2022 001-0450-62500-00 Midstate Manufacturing, Inc.Hose #122 73.7609/27/2022 001-0450-62500-00 Midstate Manufacturing, Inc.Hose #111 107.0909/27/2022 001-0450-65000-00 Michael Todd & Co., Inc.Handy pro cleaning towels 91.4709/27/2022 001-0450-66500-00 Galesburg Electric, Inc.Misc Supplies 53.3009/27/2022 2,810.24Subtotal for Divison: 0450 001-0505-51000-00 Campion, Barrow & Assoc.Fire Services Testing 455.0009/27/2022 001-0505-51500-00 Gatehouse Media Police Application Ads #23666 135.0009/27/2022 590.00Subtotal for Divison: 0505 001-0510-55700-00 Four Seasons Pest Control 09/22 Services 20.0009/27/2022 001-0510-66500-00 ILMO Products Company Disposable BAC 122.8509/27/2022 001-0510-67500-00 Robin Kunzer Sew on patch - JTaylor 13.5009/27/2022 001-0510-67500-00 Ray O'Herron Co., Inc.Blauer hood-Thompson 15.2909/27/2022 001-0510-67500-00 Robin Kunzer Sew on patch - JThompson 13.5009/27/2022 001-0510-67500-00 Ray O'Herron Co., Inc.Armorskin - Pullen/Woodbury 233.9509/27/2022 001-0510-67500-00 Ray O'Herron Co., Inc.2 pr pants - Trulson 116.9809/27/2022 536.07Subtotal for Divison: 0510 001-0550-61000-00 Office Specialists, Inc.Paper, marker cleaner, popit notes, pens 336.0809/27/2022 001-0550-61000-00 Office Specialists, Inc.Popit notes 23.7609/27/2022 001-0550-67500-00 Midwest Uniform Supply, Inc 2 Sweatshirts - JBarnes 67.5609/27/2022 001-0550-85500-00 Knox County Sheriff's Department 10/22 Share of Ambulance Service 674.8209/27/2022 1,102.22Subtotal for Divison: 0550 001-0605-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 71.5208/31/2022 001-0605-54500-00 Randy Hovind Lodging, meals, parking-EMA Training-Spngfld-RHovind 170.9009/27/2022 001-0605-55000-00 Nicholas Walters Reimbursement for IAAI Membership - NWalters 200.0009/27/2022 001-0605-55700-00 Four Seasons Pest Control 09/22 Services 20.0009/27/2022 001-0605-55700-00 Mechanical Service Inc.Labor to repair stool 210.0009/27/2022 001-0605-61000-00 Office Specialists, Inc.Business cardholder, paper 65.4509/27/2022 001-0605-62500-00 Nichols Diesel Service, Inc.Air dryer #54 452.7709/27/2022 001-0605-65000-00 Office Specialists, Inc.Towels, cleanter, freshner, towels, mop 206.0309/27/2022 001-0605-65000-00 Office Specialists, Inc.Detergent 154.5209/27/2022 001-0605-65000-00 Office Specialists, Inc.Cups, bowls, napkins, plates 196.7509/27/2022 001-0605-65000-00 Office Specialists, Inc.Liners 42.0409/27/2022 001-0605-66000-00 Galesburg Electric, Inc.Misc Supplies 218.2509/27/2022 AP-Transactions by Account (09/27/2022 - 5:02 PM)Page 3 Account Number Vendor AmountDescription PO No Date 001-0605-66000-00 Mechanical Service Inc.Parts to repair stool 371.9709/27/2022 001-0605-67500-00 Ray O'Herron Co., Inc.Return Class A Uniform Pants -Wells -54.9509/27/2022 001-0605-67500-00 Municipal Emergency Services, Inc Parka - Webber 269.0009/27/2022 001-0605-67500-00 Ray O'Herron Co., Inc.Class A Uniform Items - Cervantez,Wells 414.8609/27/2022 3,009.11Subtotal for Divison: 0605 Subtotal for Fund 001 83,130.14 011-0000-55700-00 Brandt Construction Co Monmouth Blvd Improvements from Henderson to Academy - Resurfaci 84,205.68 000009222209/27/2022 011-0000-55700-00 Brandt Construction Co 2022 Annual Seal Coating - Various Locations 273,937.88 000009218809/27/2022 011-0000-66000-00 Tazewell County Asphalt Co, Inc Hot mix asphalt surface & binder for 2022 3,017.25 000009208509/27/2022 011-0000-78070-00 Brandt Construction Co Monmouth Blvd Improvements from Henderson to Academy - Sidewalk 33,802.08 000009222209/27/2022 394,962.89Subtotal for Divison: 0000 Subtotal for Fund 011 394,962.89 013-0000-83100-00 Bruner, Cooper and Zuck, Inc.Preparation of Bid Documents and Construction Engineering for Ph 980.21 000009200709/27/2022 013-0000-83100-00 Illinois Housing Development Authority Single Family Rehabilitation Program Grant 42,226.58 000009221009/27/2022 43,206.79Subtotal for Divison: 0000 Subtotal for Fund 013 43,206.79 014-0000-51000-00 Bruner, Cooper and Zuck, Inc.Monmouth Blvd. Design-Control Checks 3,681.1109/27/2022 014-0000-51000-00 Geotechnics Material testing for 2022 165.00 000009219609/27/2022 014-0000-55700-00 JJ&TS, Inc Early Fall Weed & Feed 286.7509/27/2022 014-0000-64500-00 Midwest Mobile Waterjet, LLC Removal of reflective sheeting for aluminum sign blanks 1,866.0709/27/2022 014-0000-64500-00 Galesburg Electric, Inc.Misc Supplies 156.1309/27/2022 014-0000-64500-00 Galesburg Electric, Inc.Misc Supplies 101.9409/27/2022 014-0000-64500-00 Galesburg Electric, Inc.Misc Supplies 168.9009/27/2022 6,425.90Subtotal for Divison: 0000 Subtotal for Fund 014 6,425.90 019-1905-51500-00 Sebis Direct Inc 08/22 Water Bill Insert 386.2609/27/2022 386.26Subtotal for Divison: 1905 019-1910-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 42.0708/31/2022 AP-Transactions by Account (09/27/2022 - 5:02 PM)Page 4 Account Number Vendor AmountDescription PO No Date 42.07Subtotal for Divison: 1910 019-1911-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 143.0508/31/2022 019-1911-57500-00 Aramark Uniform Serv. Inc.09/22 Service 68.5509/27/2022 019-1911-57500-00 Aramark Uniform Serv. Inc.09/22 Service 68.5509/27/2022 019-1911-65000-00 Office Specialists, Inc.Return towels -39.5409/27/2022 019-1911-65000-00 Office Specialists, Inc.Towels 61.5009/27/2022 019-1911-65000-00 Office Specialists, Inc.Urinal mat 105.4409/27/2022 019-1911-65000-00 Office Specialists, Inc.Liners, tissue 173.0709/27/2022 019-1911-65000-00 Office Specialists, Inc.Towels 46.7009/27/2022 627.32Subtotal for Divison: 1911 019-1915-51000-00 Klingner & Associates P.C.Mold testing 3,000.0009/27/2022 019-1915-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 9,188.6808/31/2022 019-1915-55700-00 Knox County Landfill 08/22 Service 565.2009/27/2022 019-1915-57500-00 Aramark Uniform Serv. Inc.09/22 Service 39.5109/27/2022 019-1915-57500-00 Aramark Uniform Serv. Inc.09/22 Service 57.4609/27/2022 019-1915-57500-00 Aramark Uniform Serv. Inc.09/22 Service 57.4609/27/2022 019-1915-62500-00 Advance Auto Parts Filter Kit #507 65.2609/27/2022 019-1915-62500-00 Advance Auto Parts Fuel filter #507 19.6009/27/2022 019-1915-65000-00 Office Specialists, Inc.Towels 119.8609/27/2022 019-1915-65000-00 Office Specialists, Inc.Towels, tissue, rubberbands 401.2409/27/2022 019-1915-66000-00 Galesburg Electric, Inc.Credit on Invoice 585538 -16.9009/27/2022 019-1915-66000-00 Galesburg Electric, Inc.Misc Supplies 19.8709/27/2022 13,517.24Subtotal for Divison: 1915 019-1920-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 105.1808/31/2022 019-1920-57500-00 Aramark Uniform Serv. Inc.09/22 Service 39.5109/27/2022 019-1920-61000-00 Office Specialists, Inc.Correction tape 19.1409/27/2022 019-1920-62510-00 Herr Petroleum Corp 244.3 GAL Diesel #2, 280.5 GAL Unleaded Ethanol 1,966.01 000009210409/27/2022 019-1920-63500-00 Advanced Turf Solutions Grass Seed 1,040.0009/27/2022 019-1920-64125-00 Butch's Pizza Inc.Pizzas 24.5009/27/2022 019-1920-64125-00 Butch's Pizza Inc.Pizzas 68.6009/27/2022 019-1920-64125-00 Boxcar Express Sandwiches 1,588.0209/27/2022 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 545.7109/27/2022 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 999.1309/27/2022 019-1920-64125-00 Smithfield Direct, LLC Misc concessions 120.0009/27/2022 019-1920-64125-00 Smithfield Direct, LLC Misc concessions 120.0009/27/2022 AP-Transactions by Account (09/27/2022 - 5:02 PM)Page 5 Account Number Vendor AmountDescription PO No Date 019-1920-65000-00 Office Specialists, Inc.Towels, cups, liners, tissue 258.0509/27/2022 019-1920-66000-00 MTI Distributing, Inc Surge boards 310.1609/27/2022 019-1920-66000-00 Lacky Monument Co.6 Bunker Links Pavers 240.0009/27/2022 019-1920-66000-00 Lacky Monument Co.17 Bunker Links Pavers 680.0009/27/2022 019-1920-66000-00 Lacky Monument Co.2 Bunker Links Pavers 80.0009/27/2022 019-1920-88300-00 M&M Golf Cars, LLC 09/22 Lease of 48 golf carts and 1 utility vehicle as per bid 5,335.97 000009208009/27/2022 13,539.98Subtotal for Divison: 1920 019-1925-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 185.1208/31/2022 019-1925-64000-00 The Home City Ice Company Bagged ICE 180.0009/27/2022 365.12Subtotal for Divison: 1925 019-1935-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 67.3208/31/2022 019-1935-57500-00 Aramark Uniform Serv. Inc.09/22 Service 237.4209/27/2022 019-1935-57500-00 Aramark Uniform Serv. Inc.09/22 Service 237.4209/27/2022 542.16Subtotal for Divison: 1935 019-1945-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 21.0408/31/2022 21.04Subtotal for Divison: 1945 019-1950-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 2,406.5608/31/2022 019-1950-68500-00 Hawkins, Inc MISC Chemicals 1,088.7409/27/2022 019-1950-68500-00 Tri-State Water Misc chemicals 48.2609/27/2022 3,543.56Subtotal for Divison: 1950 019-1965-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 37.8708/31/2022 019-1965-57500-00 Aramark Uniform Serv. Inc.09/22 Service 41.8309/27/2022 019-1965-57500-00 Aramark Uniform Serv. Inc.09/22 Service 41.8309/27/2022 019-1965-62500-00 Scott Equipment, LLC Clutch #589 352.3109/27/2022 019-1965-62500-00 Scott Equipment, LLC Safety switch #587 86.3109/27/2022 560.15Subtotal for Divison: 1965 019-1975-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 4.2108/31/2022 4.21Subtotal for Divison: 1975 019-1980-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 4.2108/31/2022 4.21Subtotal for Divison: 1980 AP-Transactions by Account (09/27/2022 - 5:02 PM)Page 6 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 019 33,153.32 020-0000-55700-00 IL Oil Marketing Equipment, Inc.Annual and Triennial UST Compliance Inspection and Testing 1,015.0009/27/2022 020-0000-56000-00 Terry Allen, Inc Airport Stearman Event - 3 Handwashing Stations - Delivered on o 375.00 000009208109/27/2022 020-0000-56000-00 Terry Allen, Inc Airport Stearman Event - Toilet Rental 15 regular units - Delive 1,875.00 000009208109/27/2022 020-0000-56000-00 Terry Allen, Inc Airport Stearman Event - Toilet Rental 3 handicapped units - Del 510.00 000009208109/27/2022 020-0000-62500-00 Advance Auto Parts Filter Kit #352 27.6509/27/2022 020-0000-62500-00 Martin, Inc Air filter #352 102.1309/27/2022 020-0000-66500-00 Office Specialists, Inc.Rubberbands 32.0409/27/2022 3,936.82Subtotal for Divison: 0000 Subtotal for Fund 020 3,936.82 023-0000-83100-00 Residential Mechanical Services Install new furance - 600 W Tompkins 2,945.0009/27/2022 023-0000-83100-00 Residential Mechanical Services Install new furance and AC - 1357 E North St 4,500.0009/27/2022 7,445.00Subtotal for Divison: 0000 Subtotal for Fund 023 7,445.00 024-0000-59535-00 Knox Co. Area Partnership for Economic DevelopmentSemi-Annual Economic Development Support 77,500.0009/27/2022 024-0000-88300-00 Breslin's Floor Covering, Inc 10/22 Parking Lot Lease 587.4309/27/2022 78,087.43Subtotal for Divison: 0000 Subtotal for Fund 024 78,087.43 026-0000-51000-00 Western Illinois Regional Council Grant writing for IHDA and HRAP per agreement 1,500.0009/27/2022 1,500.00Subtotal for Divison: 0000 Subtotal for Fund 026 1,500.00 030-0000-10701-00 Johnson Controls Fire Protection LP 01/23-09/23 Fire Alarm Test & Inspect 478.6109/27/2022 478.61Subtotal for Divison: 0000 030-0320-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 29.0308/31/2022 030-0320-55500-00 Nichols Diesel Service, Inc.State and Fed Tests #461 40.0008/31/2022 030-0320-55500-00 Thompson Truck & Trailer, Inc Repairs to brakes 485.0009/27/2022 030-0320-55500-00 Galesburg Communications, Inc.08/26/22-11/26/22 800 Dispatch 403.2009/27/2022 030-0320-62500-00 Midwest Transit Equipment, Inc.Threshold transition 238.4609/27/2022 AP-Transactions by Account (09/27/2022 - 5:02 PM)Page 7 Account Number Vendor AmountDescription PO No Date 030-0320-62500-00 Napa Auto Parts Solenoid 45.1909/27/2022 030-0320-62500-00 Ford of Galesburg Rail Radiator 464.6009/27/2022 030-0320-62510-00 Herr Petroleum Corp 204.1 GAL Unleaded Ethanol 644.64 000009210109/27/2022 030-0320-62510-00 Herr Petroleum Corp 160.1 GAL Unleaded Ethanol 528.42 000009210109/27/2022 030-0320-62510-00 Herr Petroleum Corp 190.1 GAL Unleaded Ethanol 615.53 000009210109/27/2022 030-0320-62510-00 Herr Petroleum Corp 220.4 GAL Unleaded Ethanol 696.12 000009210109/27/2022 030-0320-62510-00 Herr Petroleum Corp 217.9 GAL Unleaded Ethanol 688.23 000009210109/27/2022 4,878.42Subtotal for Divison: 0320 030-0370-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 67.7408/31/2022 030-0370-55500-00 Galesburg Communications, Inc.08/26/22-11/26/22 800 Dispatch 376.3209/27/2022 030-0370-55700-00 Galesburg Termite & Pest Control Inc 09/22 Semi Monthly 45.0009/27/2022 030-0370-55700-00 Johnson Controls Fire Protection LP 10/22-12/22 Fire Alarm Test & Inspect 159.5409/27/2022 030-0370-57500-00 Cintas, Inc 09/22 Services 172.1409/27/2022 030-0370-57500-00 Cintas, Inc 09/22 Services 110.7409/27/2022 030-0370-61700-00 Office Specialists, Inc.Replace computers at Transit 1,243.0009/27/2022 030-0370-62500-00 Gillig Valve Relay 380.9009/27/2022 030-0370-62500-00 Gillig Shock Absorbers 329.5409/27/2022 030-0370-62500-00 Gillig Shock Absorber Spacers 681.2409/27/2022 030-0370-62500-00 Gillig Shock Absorbers 614.3609/27/2022 030-0370-62500-00 O'Reilly Auto Parts Asorb Pads 95.9808/31/2022 030-0370-62500-00 O'Reilly Auto Parts Adhesive 4.4009/27/2022 030-0370-62500-00 O'Reilly Auto Parts Speed bug 9.4909/27/2022 030-0370-62500-00 O'Reilly Auto Parts Lock nut 19.5909/27/2022 030-0370-62500-00 O'Reilly Auto Parts Fleetrunner 57.2609/27/2022 030-0370-62500-00 O'Reilly Auto Parts Mega fuse 4.9909/27/2022 030-0370-62500-00 O'Reilly Auto Parts Strtr sol 30.5509/27/2022 030-0370-62500-00 O'Reilly Auto Parts Bristle disc 9.9009/27/2022 030-0370-62500-00 O'Reilly Auto Parts Press tester 127.5309/27/2022 030-0370-62510-00 Herr Petroleum Corp 196.2 GAL Diesel #2 867.42 000009210109/27/2022 030-0370-62510-00 Herr Petroleum Corp 301.9 GAL Diesel #2 1,370.97 000009210109/27/2022 6,778.60Subtotal for Divison: 0370 Subtotal for Fund 030 12,135.63 049-0000-76000-00 Laverdiere Construction, Inc.Parking lot construction on Seminary and Mulberry 101,925.90 000009223109/27/2022 101,925.90Subtotal for Divison: 0000 AP-Transactions by Account (09/27/2022 - 5:02 PM)Page 8 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 049 101,925.90 054-0000-76000-00 Laverdiere Construction, Inc.Parking lot construction on Seminary and Mulberry 22,600.90 000009223109/27/2022 22,600.90Subtotal for Divison: 0000 Subtotal for Fund 054 22,600.90 059-0000-55700-00 Brandt Construction Co 2022 Annual Seal Coating - Various Locations 69,907.65 000009218809/27/2022 059-0000-76000-00 Hutchison Engineering, Inc Engineering for Phase I of the Lake Storey Bike Path 2,671.50 000009199709/27/2022 059-0000-76000-00 Hutchison Engineering, Inc Phase 1 revisions to the path alignment for the Lake Storey Bike 2,950.00 000009199709/27/2022 75,529.15Subtotal for Divison: 0000 Subtotal for Fund 059 75,529.15 061-0000-20101-00 STEPHANIE BOWEN Reissue Refund Check #96122 995 WASHINGTON AVE 49.9909/27/2022 061-0000-20101-00 BROWN EXCAVATING Refund Hydrant Meter Deposit 69.8609/27/2022 061-0000-20101-00 CHERYL CLARK Refund Check 057573-001, 868 W NORTH ST 114.8009/16/2022 061-0000-20101-00 JOSHUA CHRISTIANSON Refund Check 052000-001, 665 E GROVE ST 88.4409/16/2022 061-0000-20101-00 SANDRA BUSCH Refund Check 005100-001, 651 N BROAD ST 69.1409/23/2022 061-0000-20101-00 RENEE DEVERS Refund Check 063671-000, 1558 MCKNIGHT ST 48.0709/16/2022 061-0000-20101-00 JACK ENGLE Refund Check 014994-006, 1306 BRIDGE AVE 106.3509/16/2022 061-0000-20101-00 JOSHUA ESTERS Refund Check 054981-005, 1039 BATEMAN ST 102.5709/16/2022 061-0000-20101-00 LINDA ASBURY Refund Check 018950-066, 995 LINCOLN ST 82.3109/16/2022 061-0000-20101-00 KRAIG BOYNTON Refund Check 007742-001, 796 E SECOND ST 63.7809/23/2022 061-0000-20101-00 JILLIAN BRACKETT Refund Check 059458-000, 1031 WASHINGTON AVE 51.6209/23/2022 061-0000-20101-00 MARIELA BARRAZA Refund Check 011895-003, 486 N WEST ST 76.5709/16/2022 061-0000-20101-00 JOHN BERNARDI Refund Check 064155-000, 914 E LOSEY ST 89.8309/16/2022 061-0000-20101-00 MICHAEL BLOSS Refund Check 064197-000, 434 DAY ST 44.7709/16/2022 061-0000-20101-00 TERESA BOETTCHER Refund Check 052650-000, 1245 S KELLOGG ST 70.3009/16/2022 061-0000-20101-00 TERESA BOETTCHER Refund Check 052650-000, 1245 S KELLOGG ST 440.2509/16/2022 061-0000-20101-00 SCOTT ROBERTS Refund Check 014206-005, 244 N CEDAR ST 63.3509/16/2022 061-0000-20101-00 SON NGUYEN Refund Check 056733-000, 1370 W LOSEY ST 105.1409/16/2022 061-0000-20101-00 MARK SWITZER Refund Check 050386-001, 1007 N CEDAR ST 89.9809/16/2022 061-0000-20101-00 SARA HELMS Refund Check 044467-001, 449 OLIVE ST 68.4409/16/2022 061-0000-20101-00 DWIGHT WHITE Refund Check 065274-000, 1399 MULBERRY ST 70.4009/23/2022 061-0000-20101-00 LAVERDIERE CONSTRUCTION, INC Refund Hydrant Meter Deposit 3.7909/27/2022 061-0000-20101-00 HELEN MIJATOVIC ESTATE Refund Check 011956-000, 935 N ACADEMY ST 8.4409/23/2022 AP-Transactions by Account (09/27/2022 - 5:02 PM)Page 9 Account Number Vendor AmountDescription PO No Date 061-0000-20101-00 JOANN HARPMAN Refund Check 022974-000, 1539 GRAND AVE 19.3109/16/2022 061-0000-20101-00 BONNIE HARRIS Refund Check 007110-035, 344 N WEST ST 22.4909/16/2022 061-0000-20101-00 TODD WOLLRAB Refund Check 022763-017, 1513 N FARNHAM ST 95.4809/23/2022 061-0000-20101-00 ANNA TERPENING Refund Check 052436-001, 1231 WILLARD ST 74.7209/16/2022 061-0000-20101-00 JEFF HAYDEN Refund Check 010084-000, 68 SILVER ST 10.4809/23/2022 061-0000-20101-00 MATT WINKLER Refund Check 060632-000, 48 GARFIELD AVE 75.6609/23/2022 061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-175, 1032 GREENLEAF ST 98.4509/16/2022 061-0000-20101-00 ALAYA WALLACE Refund Check 061987-000, 1089 HAWKINSON AVE 1 73.7309/16/2022 061-0000-20101-00 BRIAN MASON Refund Check 006358-002, 1261 N KELLOGG ST 77.4009/23/2022 061-0000-20101-00 ADAM WHITLATCH Refund Check 062429-006, 1212 KLEIN AVE 95.6609/23/2022 061-0000-20101-00 ELIZABETH HUTCHINGS Refund Check 045147-002, 1018 N CEDAR ST 107.2709/16/2022 061-0000-20101-00 CONNIE LABONTE Refund Check 064207-000, 1416 DAY ST 100.1409/16/2022 061-0000-20101-00 RICHARD MOORE Refund Check 057955-000, 81 OLIVE ST 77.8309/16/2022 061-0000-20101-00 JOEL SQUIRE Refund Check 059817-000, 584 MAPLE AVE 91.3509/21/2022 061-0000-20101-00 JOHN JACKSON Refund Check 064751-000, 355 N PEARL ST 50.7009/16/2022 061-0000-20101-00 JUDY VAN UNNIK Refund Check 054861-000, 1085 E NORTH ST 48.5509/23/2022 061-0000-20101-00 ALVIN ROSE JR Refund Check 045908-011, 201 N FARNHAM ST 76.2409/16/2022 061-0000-20101-00 DONNA WILLIAMS Refund Check 059025-001, 355 N PEARL ST 133.4509/23/2022 061-0000-20101-00 CONNIE HEALEY Refund Check 044665-000, 1029 MAYBERRY LN 89.1309/16/2022 061-0000-20101-00 ISSAC PLAMOOTTIL Refund Check 062003-000, 1119 HAWKINSON AVE 10 103.7109/16/2022 061-0000-20101-00 JEANETTE SHIPP Refund Check 048965-004, 660 FLORENCE AVE 59.5109/16/2022 061-0000-20101-00 DANNY HUDGINS Refund Check 008069-002, 1723 WILLARD ST 98.9209/23/2022 061-0000-20101-00 CHRISTOPHER LEWIS Refund Check 065608-000, 755 S WEST ST 91.5709/23/2022 061-0000-51000-00 Knox County Recorders Office 08/22 Laredo 21.1509/27/2022 061-0000-51500-00 Sebis Direct Inc 08/22 UB Printing Costs 1,023.6409/27/2022 061-0000-52300-00 Nicor Gas 07/22-08/22 Heat #14511554116 503.6908/31/2022 061-0000-52500-00 Galesburg Sanitary Dist.08/22 Sewer User Charge 16.8308/31/2022 061-0000-55700-00 AMP Electrical Services, Inc.Installed New Water Service 385 Monmouth Blvd 866.1009/27/2022 061-0000-61000-00 Office Specialists, Inc.Calendars, rulers, tape 251.3009/27/2022 061-0000-61000-00 Office Specialists, Inc.Plantonrics earset 259.0009/27/2022 061-0000-66000-00 Galesburg Electric, Inc.Misc Supplies 46.0509/27/2022 061-0000-66000-00 Galesburg Builders Supply, Inc PORTLAND CEMENT CONCRETE, CL SI - DELIVERED 246.38 000009211309/27/2022 061-0000-66000-00 Galesburg Builders Supply, Inc PORTLAND CEMENT CONCRETE, CL PP2 MIX - DELIVERED 222.50 000009211309/27/2022 061-0000-66000-00 Galesburg Builders Supply, Inc 3.060 Ton Premier Cold Mix 432.9909/27/2022 061-0000-66700-00 Core & Main MISC METER NEEDS THROUGH 06/30/2022 106.00 000009216609/27/2022 061-0000-66700-00 Core & Main MISC METER NEEDS THROUGH 06/30/2022 680.00 000009216609/27/2022 061-0000-66700-00 Core & Main 5/8" X 1/2" ACCUSTREAM 100CF WATER METER 15,800.00 000009215309/27/2022 AP-Transactions by Account (09/27/2022 - 5:02 PM)Page 10 Account Number Vendor AmountDescription PO No Date 061-0000-68500-00 Hawkins, Inc 2022 Liquid Chlorine for Water Division as per bid. This is a b 1,648.00 000009207409/27/2022 061-0000-68500-00 Hawkins, Inc 2022 Liquid Chlorine for Water Division as per bid. This is a b 3,296.00 000009207409/27/2022 061-0000-68500-00 Hawkins, Inc Phosphate Inhibitor for 2022 Agreed upon rate $0.662/lb. 31,776.00 000009225209/27/2022 60,945.57Subtotal for Divison: 0000 Subtotal for Fund 061 60,945.57 067-0000-10701-00 Waste Management, Inc.Oversize stickers 570.0009/27/2022 067-0000-20101-00 TERESA BOETTCHER Refund Check 052650-000, 1245 S KELLOGG ST 22.6509/16/2022 067-0000-51000-00 Knox County Recorders Office 08/22 Laredo 21.1509/27/2022 067-0000-51500-00 Sebis Direct Inc 08/22 UB Printing Costs 511.7409/27/2022 067-0000-59501-00 Knox County Landfill 08/22 Service 31,887.6009/27/2022 067-0000-59502-00 Waste Management, Inc.09/22 Refuse removal 175,247.1209/27/2022 208,260.26Subtotal for Divison: 0000 Subtotal for Fund 067 208,260.26 078-0000-51000-00 OSF Occupational Medicine Pre-employment testing 185.0009/27/2022 078-0000-51000-00 OSF Occupational Medicine Vaccine 72.0009/27/2022 078-0000-51000-00 OSF Occupational Medicine Vaccine 45.0009/27/2022 078-0000-51000-00 OSF Occupational Medicine Drug testing 100.0009/27/2022 078-0000-51000-00 OSF Occupational Medicine Pre-employment testing 140.0009/27/2022 078-0000-51000-00 OSF Occupational Medicine Pre-employment testing 140.0009/27/2022 078-0000-56535-00 OSF Medical Group, Inc.Work comp dos 8/18/22 #P483728460 213.3409/27/2022 078-0000-56597-00 Office Specialists, Inc.Replace computers at Transit 1,243.0009/27/2022 078-0000-56597-00 Office Specialists, Inc.Replace computers at Transit 1,243.0009/27/2022 3,381.34Subtotal for Divison: 0000 Subtotal for Fund 078 3,381.34 091-0000-20101-00 TERESA BOETTCHER Refund Check 052650-000, 1245 S KELLOGG ST 11.6109/16/2022 11.61Subtotal for Divison: 0000 Subtotal for Fund 091 11.61 Report Total: 1,136,638.65 AP-Transactions by Account (09/27/2022 - 5:02 PM)Page 11 Check Date Check #Vendor Name Description Account #Amount 9/15/2022 97104 Ameren Illinois 08/22 Electricity #01147-55694 001-0000-20102 20,835.91 9/15/2022 97104 Ameren Illinois 08/22 Electricity #01147-55694 020-0000-20102 782.64 9/15/2022 97104 Ameren Illinois 08/22 Electricity #01147-55694 018-0000-20102 75.68 9/15/2022 97104 Ameren Illinois 08/22 Electricity #01147-55694 061-0000-20102 27,808.06 9/15/2022 97104 Ameren Illinois 08/22 Heat #01147-55694 024-0000-20102 53.94 9/15/2022 97104 Ameren Illinois 08/22 Heat #01147-55694 001-0000-20102 505.41 9/15/2022 97104 Ameren Illinois 08/22 Electricity #01147-55694 024-0000-20102 27.15 9/15/2022 97104 Ameren Illinois 08/22 Heat #01147-55694 019-0000-20102 2,020.80 9/15/2022 97104 Ameren Illinois 08/22 Electricity #01147-55694 019-0000-20102 21,960.81 9/15/2022 97105 Barash & Everett LLC & Gregory Huwe Settlement 078-0000-56535 7,187.31 9/15/2022 0 Chuck Humes Umpire Sball 2 games 9/13/22 019-1940-51400 70.00 9/15/2022 0 Dan Burgland Umpire Sball - 3 gams 9/13 019-1940-51400 70.00 9/15/2022 97108 Gerald Smith CM Interview - flight, lodging, meals, transporation 001-0105-54500 1,403.57 9/15/2022 97106 James Palenick CM Interview - flight, lodging, meals, transporation 001-0105-54500 1,054.08 9/15/2022 0 Morris M. Soriano, Md., Ltd.4/26/22 IME & Transcription Fee 078-0000-56535 1,175.90 9/15/2022 97107 Simpson Peterson LLC and Patrick D Kisler Settlement 078-0000-56535 28,113.29 9/15/2022 97109 Thomas W Duda and Aaron M Skinner Settlement 078-0000-56535 15,812.80 9/16/2022 0 Cardconnect 08/22 Card Connect Credit Card Charges 019-1930-51000 73.09 9/16/2022 0 Cardconnect 08/22 Card Connect Credit Card Charges 019-1935-51000 223.62 9/16/2022 0 Cardconnect 08/22 Card Connect Credit Card Charges 019-1950-51000 213.12 9/16/2022 0 Cardconnect 08/22 Card Connect Credit Card Charges 019-1925-51000 581.09 9/16/2022 0 Cardconnect 08/22 Card Connect Credit Card Charges 019-1960-51000 3.74 9/16/2022 0 Cardconnect 08/22 Card Connect Credit Card Charges 019-1905-51000 210.09 9/16/2022 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 259.15 9/16/2022 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 426.30 9/16/2022 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 9/16/2022 0 Wells Fargo Merchant Services 08/22 Credit Card Fees 019-1920-51000 2,945.11 9/22/2022 0 BlueCross BlueShield of Illinois 10/22 Health insurance premiums 078-0000-20315 359,630.20 9/22/2022 0 Chuck Humes 9/20/22 umpire 2 games s-ball 019-1940-51400 70.00 9/22/2022 0 Dan Burgland Umpire s-ball 2 games 09/20/22 019-1940-51400 70.00 9/22/2022 0 Knox County Collector property taxes 820 E Fifth St 024-0000-84500 3,109.14 9/22/2022 97165 Knox County Recorders Office Recording fee for Churchill 001-0160-51000 126.00 9/22/2022 97166 Knox County Recorders Office Recording fee 001-0160-51000 63.00 9/22/2022 0 Martin Equipment of Illinois, Inc.Cutting edge #122 001-0450-62500 1,883.78 9/22/2022 0 MBS Food Truck LLC Business Startup Grant Assistance Program - MBS Food Truck, LLC 054-0000-83100 6,640.66 9/22/2022 97168 Unity Point Health - Proctor Hospital work comp dos 12/20/2021 37436904900 078-0000-56535 2,267.72 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 017-0000-47500 10.80 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0205-47500 208.80 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0410-47500 127.80 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 024-0000-47500 16.26 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0120-47500 57.60 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0306-47500 201.72 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Vision insurance premiums 078-0000-20315 2,875.61 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 067-0000-47500 1.80 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0450-47500 63.00 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 018-0000-47500 46.80 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 019-1905-47500 132.00 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 019-1920-47500 72.00 Advance Checks and ACH Payments as of 10/3/2022 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0110-47500 36.00 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0207-47500 61.20 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 014-0000-47500 36.00 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 020-0000-47500 7.20 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0510-47500 417.60 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0445-47500 36.00 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 030-0320-47500 54.00 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0115-47500 72.00 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 061-0000-47500 204.75 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 030-0370-47500 54.00 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0305-47500 19.92 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0550-47500 39.60 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 078-0000-47500 14.40 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 023-0000-47500 5.40 9/23/2022 0 Dearborn National Life Insurance Co.10/22 Life Insurance Premiums 001-0605-47500 216.00 9/23/2022 0 G & M Distributors Liquor for golf concessions 019-1920-64125 325.30 9/23/2022 0 G & M Distributors Snack sticks 019-1920-64125 133.60 9/23/2022 0 Illinois Department of Revenue 08/22 Sales Tax 019-1925-84000 46.00 9/23/2022 0 Illinois Department of Revenue 08/22 Sales Tax 019-1940-84000 17.00 9/23/2022 0 Illinois Department of Revenue 08/22 Sales Tax 019-1930-84000 9.00 9/23/2022 0 Illinois Department of Revenue 08/22 Sales Tax 019-1950-84000 344.00 9/23/2022 0 Illinois Department of Revenue 08/22 Sales Tax 019-1920-84000 1,979.00 9/23/2022 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 9/26/2022 0 Breakthru Beverage Illinois, LLC Liqour for Golf course 019-1920-64125 186.00 9/26/2022 0 Euclid Beverage Liqour for Golf Course 019-1920-64125 148.35 9/26/2022 0 IMRF 08/22 IMRF Contributions 001-0000-20311 120,475.04 9/27/2022 0 G & M Distributors Liquor for Bunker Links 019-1920-64125 309.50 Grand Total 637,814.21$ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by GPO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG SEPTEMBER 19, 2022 AGENDA ITEM: Adjustment of various rates and fees collected by the City SUMMARY RECOMMENDATION: The Interim City Manager; City Clerk; Director of Planning; Director of Parks and Recreation; Police Chief; Fire Chief and Director of Finance & Information Systems recommend the approval of the various rates and fees. BACKGROUND: One of the goals of City Council’s discussed in the past was to have Administration evaluate rates and fees to ensure cost-recovery but to avoid the rates/fees being a barrier. As part of the fiscal year 2023 budget process, the Council is provided with the fee changes that are recommended in the Master Revenue Fee Schedule. The schedule provides a list of recommended changes which includes various licenses, permits, fines, recreation fees, water fees and refuse fee. If approved by City Council, it is recommended that the rate and fee change become effective on January 1, 2023. BUDGET IMPACT: The rate and fee will be budgeted for fiscal year 2023 and will become effective January 1, 2023. SUPPORTING DOCUMENTS: 1.Summary Master Revenue Fee Schedule Changes 2.Ordinance Amendments Concerning Applicable Fees 22-1029 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 19 33389 Shelters, gazebos and recreation structures such as fishing piers, grass area for pictures, etc. reservation Park & Rec 2022 40.00 45.00 5.00 19 33353 Lake Storey boat rental per hour Lake Storey Park & Rec 2022 10.00 12.00 2.00 19 33360 Hawthorne gym rental per hour Hawthorne gym Park & Rec 2022 40.00 45.00 5.00 19 33372 Lakeside pool daily fee - over age 2 Monday - Thursday Lakeside Pool Park & Rec 2022 6.00 7.00 1.00 19 33372 Lakeside pool daily fee - over age 2 Friday - Sunday Lakeside Pool Park & Rec 2022 7.00 8.00 1.00 19 33372 Lakeside pool season pass 1 individual 3 months Lakeside Pool Park & Rec 2020 84.00 92.00 8.00 Minimum wage increase 19 33372 Lakeside pool season pass add'l family individuals 3 months Lakeside Pool Park & Rec 2020 33.00 36.00 3.00 19 33372 Lakeside pool season pass add'l caregiver individuals 3 months Lakeside Pool Park & Rec 2020 38.00 42.00 4.00 19 33372 Lakeside pool coupon booklet - 10 pack Lakeside Pool Park & Rec 2022 56.00 72.00 16.00 This was sold for $63 in FY22 and not $56 19 33373 Lakeside pool basic party fee - groups of up to 15 Lakeside Pool Park & Rec 2022 $171 + $12 each add'l attendee $200 + $15 each add'l patron $29 + $3/add'l 19 33373 Lakeside pool premium party fee - groups of up to 15 Lakeside Pool Park & Rec 2022 $198 + $14 each add'l attendee $220 + $17/add'l patron $22 + $3/add'l 19 33373 Lakeside Admission Only Party (Group of 20)Lakeside Pool Park & Rec $144 + $7.20 each add'l patron 10% Discount with this Party admission rate. 19 33373 Lakeside Group Rate (min. 20-49 patrons)Lakeside Pool Park & Rec $5.10 weekdays/ patron $6.80 weekend / patron 15% Discount 19 33373 Lakeside Group Rate (min.50 + patrons)Lakeside Pool Park & Rec $4.80 weekdays /patron $6.40 weekends / patron 20% Discount 19 33377 Lakeside recreation facility multi-purpose courts rental per hour Lakeside Rec Park & Rec 2022 28.00 30.00 2.00 19 33377 Lakeside recreation facility in-door tennis courts rental per hour Lakeside Rec Park & Rec 2022 $8/person/court $9/person/court 1.00 19 33377 Lakeside Tennis 10-Punch Pass Lakeside Rec Park & Rec $68 $80 $12 19 33385 Pavilion: Non-alcohol Daily Rate Monday- Thursday Park & Rec 2020 $250/up to five hours+$100 non- refundable deposit to hold space. $275 (Up to 5 hour rental + $100 non-refundable deposit to hold space)$25 If rental occurs, the deposit will be deducted from final bill. All tables will come with linens 9/9/202211:14 AMgpo 1 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 19 33385 Pavilion: Non-alcohol Daily Rate Friday, Saturday, Sunday Park & Rec 2020 $450/up to five hours+$250 non- refundable deposit to hold space. $500 (Up to 5 hour rental + $250 non-refundable deposit to hold space.)$50 If rental occurs, the deposit will be deducted from final bill. 19 33385 Pavilion: Alcohol Daily Rate Monday- Thursday Park & Rec 2020 $400+$300 security deposit/up to five hours. $100 non- refundable deposit to hold space. $450 (Up to 5 hour rental + $300 security deposit, $100 non-refundable deposit to hold space) $50 If rental occurs, the non- refundable deposit will be deducted from final bill. 19 33385 Pavilion: Alcohol Daily Rate Friday, Saturday, Sunday Park & Rec 2020 $600+$300 security deposit/up to five hours. $250 non- refundable deposit to hold space. $650 (Up to 5 hour rental + $300 security deposit, $100 non-refundable deposit to hold space) $50 If rental occurs, the non- refundable deposit will be deducted from final bill. 19 33342 Campground firewood Campground Park & Rec 2016 6.00 Concession items; amount based on cost of item during current season 1 31120 Dangerous dog registration fee City Clerk 90.045(H)(1)1999 200.00 350.00 150.00 1 37900 Impoundment: redemption of altered cat or dog Police 90.061A 1994 15.00 20.00 5.00 1 37900 Impoundment: redemption of unaltered cat or dog Police 90.061A 1994 40.00 45.00 5.00 1 37900 Impoundment: boarding fee for animal per day Police 90.061B 1994 7.00 10.00 3.00 1 37900 Impoundment: rabies inoculation, if needed Police 90.061C 1994 10.00 15.00 5.00 1 36410 The Fire Department shall issue permits pursuant to the 2012 edition of the International Fire Code. The fee shall be paid to the City Treasurer. No permit is valid until the applicable fee, if any, is paid in full. All construction permits are $75 and operational permits are $40 Fire 93.18 2020 0.00/40.00 75.00/40.00 75.00/0.00 1 36410 Pyrotechnic display 1.3G (professional displays) permit 105.6.36 Fire 93.18A(2)2020 40.00 100.00 60.00 9/9/202211:14 AMgpo 2 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 1 36400 Construction permit; Automatic fire extinguishing systems permit 105.7.1 Fire 93.18B 2020 40.00 75.00 35.00 1 36400 Construction permit; Battery systems when installed having a liquid capacity of more than 50 gallons permit 105.7.2 Fire 93.18B 2020 40.00 75.00 35.00 1 36400 Construction permit; Compressed gases permit 105.7.3 Fire 93.18B 2020 40.00 75.00 35.00 1 36400 Construction permit; Fire alarm and detection systems and related equipment installation or modification of systems permit 105.7.4 Fire 93.18B 2020 40.00 75.00 35.00 1 36400 Construction permit; Fire pumps and related equipment installation or modification of pumps and related fuel tanks, jockey pumps, controllers and generators permit 105.7.5 Fire 93.18B 2020 40.00 75.00 35.00 1 36400 Construction permit; Flammable and combustible liquids pipelines and tanks installation, modification, removal 105.7.6 Fire 93.18B 2020 40.00 75.00 35.00 1 36400 Construction permit; Hazardous materials installation, modification, removal storage facility, see Ch. 27 or > amounts on Table 105.6.21 permit 105.7.7 Fire 93.18B 2020 40.00 75.00 35.00 1 36400 Construction permit; Industrial oven installation permit 105.7.8 Fire 93.18B 2020 40.00 75.00 35.00 1 36400 Construction permit; LP gas system installation, modification permit 105.7.9 Fire 93.18B 2020 40.00 75.00 35.00 1 36400 Construction permit; Private fire hydrants installation, modification 105.7.10 Fire 93.18B 2020 40.00 75.00 35.00 1 36400 Construction permit; Spraying and dipping modification of spray room, dip tank or booth permit 105.7.11 Fire 93.18B 2020 40.00 75.00 35.00 1 36400 Construction permit; Standpipe system installation, modification, removal from service permit 105.7.12 Fire 93.18B 2020 40.00 75.00 35.00 19 Driving Range - Single membership Golf Course Park & Rec 2020 125.00 150.00 25.00 19 Driving Range - Family membership Golf Course Park & Rec 2020 175.00 200.00 25.00 19 33305 Green fees 18 holes Golf Course Park & Rec 2020 19.00 22.00 3.00 9/9/202211:14 AMgpo 3 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 19 33305 Green fees after 1 PM 18 holes Golf Course Park & Rec 2020 16.00 17.00 1.00 19 33311 Cart fee after 1 PM 18 holes Golf Course Park & Rec 2020 10.00 13.00 3.00 19 33311 Cart fee after 4 PM 18 holes Golf Course Park & Rec 2020 6.00 13.00 7.00 19 33311 Cart fee 9 holes Golf Course Park & Rec 2020 7.00 8.00 1.00 19 33305 Punch cards (golf only) 10 Rounds (18 holes)Golf Course Park & Rec 2020 180.00 200.00 20.00 19 33305 Punch cards (golf only) 20 Rounds (18 holes)Golf Course Park & Rec 2020 340.00 400.00 60.00 19 33306 Green fees Season Pass REGULAR Season Ticket Golf Course Park & Rec 95.60 (A)2020 500.00 550.00 50.00 19 33306 Green fees Season Pass SENIOR, OVER 65 YEARS OLD Golf Course Park & Rec 95.60 (A)2020 460.00 510.00 50.00 19 33306 Green fees Season Pass MINOR, UNDER 19 YEARS OLD Golf Course Park & Rec 95.60 (A)2020 140.00 165.00 25.00 19 33306 Green fees Season Pass MINOR, UNDER 19 YEARS OLD Season Ticket with Cart Rental Golf Course Park & Rec 95.60 (A)2020 270.00 320.00 50.00 19 33306 Green fees Season Pass JUNIOR, 19-25 YEARS OLD Golf Course Park & Rec 95.60 (A)2020 235.00 260.00 25.00 19 33306 Green fees Season Pass JUNIOR, 19-25 YEARS OLD with Cart Rental Golf Course Park & Rec 95.60 (A)2020 445.00 495.00 50.00 19 33306 Green fees Season Pass YOUNG ADULT, 26-30 YEARS OLD Golf Course Park & Rec 95.60 (A)2020 310.00 335.00 25.00 19 33306 Green fees Season Pass YOUNG ADULT, 26-30 YEARS OLD with cart Golf Course Park & Rec 95.60 (A)2020 570.00 620.00 50.00 19 33306 Green fees Seasons Pass ASSOCIATE (First additional immediate family Golf Course Park & Rec 95.60 (A)2020 235.00 260.00 25.00 19 33306 Green fees Season Pass SECOND AND SUBSEQUENT additional family members (per additional member) with cart Golf Course Park & Rec 95.60 (A)2020 335.00 535.00 200.00 19 33311 Season cart pass Golf Course Park & Rec 95.60 (A)2020 500.00 550.00 50.00 19 33311 Season cart pass ASSOCIATE 250.00 275.00 25.00 19 33306 Green fees Season Pass FIRST TIME SEASON TICKET Golf Course Park & Rec 95.60 (A)2020 775.00 875.00 100.00 19 33306 Golf high school student tournament tickets - 18 holes Golf Course Park & Rec 95.60F 2019 15.00 17.00 2.00 19 33306 Golf high school student tournament before 12:00 noon - 9 holes Golf Course Park & Rec 95.60F 2019 11.00 12.00 1.00 9/9/202211:14 AMgpo 4 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 19 33307 Trail and outdoor storage fees for grandfathered privately owned golf carts shall be $390 $415 for electric-powered carts per season, and $340 $365 for gas- powered carts per season.Golf Course Park & Rec 95.61(A)2020 $390/$340 $415/$365 $25/$25 19 33307 Beginning in 2020 and after, trail Trail and outdoor storage fees for all new privately owned power golf cart shall be $575 $600 for electric-powered cart per season, and $525 $550 for gas-powered carts per season.Golf Course Park & Rec 95.61 (B)2020 $575 for electric golf cart and $525 for gas powered carts $600/$550 $25/$25 19 33311 The fee for an 18-hole golf cart rental Golf Course Park & Rec 95.61.5(A)2020 14.00 If applicable, cart fee is included in green fees 19 33311 The fee for a nine-hole golf cart rental Golf Course Park & Rec 95.61.5(B)2020 8.00 If applicable, cart fee is included in green fees 1 36050 One-half permanent base street, including terrace Sewer or water excavation permit, the following applicable fee shall be paid Public Works 97.067A(1)2018 240.00 300.00 60.00 1 36050 One-half flexible base street, including terrace Sewer or water excavation permit, the following applicable fee shall be paid Public Works 97.067A(2)2018 200.00 250.00 50.00 1 36050 Terrace only (not to exceed ten feet in length) Sewer or water excavation permit, the following applicable fee shall be paid Public Works 97.067A(3)2018 54.00 60.00 6.00 9/9/202211:14 AMgpo 5 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 1 36050 Terrace cuts over ten feet in length shall be, per foot of cut, an additional Sewer or water excavation permit, the following applicable fee shall be paid Public Works 97.067A(4)2016 2.00 2.50 0.50 1 36100 The above schedule is for cuts at right angles to the centerline of the street. On any cuts running obliquely or parallel to the street centerline the City Engineer shall compute the charge using the above schedule as a base for the charges. Concrete Street Opening Concrete street opening Public Works 97.067A(5)2018 240.00 300.00 60.00 1 36100 The above schedule is for cuts at right angles to the centerline of the street. On any cuts running obliquely or parallel to the street centerline the City Engineer shall compute the charge using the above schedule as a base for the charges. Asphalt Street Opening Asphalt street opening Public Works 97.067A(5)2018 240.00 300.00 60.00 1 36100 The above schedule is for cuts at right angles to the centerline of the street. On any cuts running obliquely or parallel to the street centerline the City Engineer shall compute the charge using the above schedule as a base for the charges. Brick Street Opening Brick street opening Public Works 97.067A(5)2018 240.00 300.00 60.00 9/9/202211:14 AMgpo 6 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 1 36100 The above schedule is for cuts at right angles to the centerline of the street. On any cuts running obliquely or parallel to the street centerline the City Engineer shall compute the charge using the above schedule as a base for the charges. Oil and Chip Opening Oil and chip opening Public Works 97.067A(5)2018 200.00 250.00 50.00 1 36100 Curb opening; sidewalk construction or reconstruction; driveway construction, resurfacing or reconstruction; planting, removing or trimming a tree or shrub Public Works 97.067A(7)2016 $10 fee for the permit; $25.00 late fee if permit was not requested prior to construction $15 fee for the permit; $25.00 late fee if permit was not requested prior to construction. 5.00 1 36100 Each of the fees listed above shall be increased by $10 $25 when the required permit is requested after the work for which the permit is required has begun Upon application for a sewer or water excavation permit Public Works 97.067B $10.00 25.00 15.00 1 36420 False alarm fee - in excess of 1 in any City Clerk 110.071(c)(2)2020 55.00 75.00 20.00 2nd false alarm 1 36420 False alarm fee - in excess of 2 in any City Clerk 110.072(c)(3)2020 155.00 175.00 20.00 3rd+ subsequent alarm Alcoholic Liquor Class O City Clerk 113.036(K)(5)2012 75.00 100.00 Pavilion license 1 31021 Adult Establishment License City Clerk 114.16(B)(1)2019 750.00 1,000.00 250.00 GENERAL OFFENSES 150 BUILDINGS AND BUILDING REGULATIONS 1 36010 Residential garages per square foot Building Permits Comm Dev 150.016(2)11/2/2009 0.10 per sq ft $25 for the first 100 sq ft and .20 for every additional sq ft 24x24 garage would go from $57.60 to $95.20, or 65% increase 1 36010 Building permit; single & 2-family residences; finishing basement/converting garage/attic to living space per square foot Building Permits Comm Dev 150.016(2)b 11/2/2009 $0.05 per sq. ft. $0.10 per sq. ft. $0.05 per sq. ft. 1 36010 Building permit; single & 2 family residences; not including basement unless split foyer or finished for living space per square foot Building Permits Comm Dev 150.016(2)c 11/2/2009 $0.15 per sq. ft. $250 for the first 1000 sq ft and .20 for every additional sq ft 1200 sq ft house would go from $180 to $290, or 61% increase 9/9/202211:14 AMgpo 7 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 1 36010 Building permit; single family & 2 family residences (unfinished basement) per square foot Building Permits Comm Dev 150.016(2)d 11/2/2009 $0.10 per sq. ft. $25 for the first 100 sq ft and .20 for every additional sq ft 10x15 renovation would go from $15 to $35, or 133% increase 1 36010 Building permit; multifamily residential buildings (not including basement unless finished for living space) Building Permits Comm Dev 150.016(2)e 11/2/2009 $15 for first $1000 cost & $5 for each additional $1,000 or fraction thereof $20 for first $1,000 cost and $10 for each additional $1,000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase 1 36010 Building permit; commercial and institutional buildings (when finished for retail or office use), Building Permits Comm Dev 150.016(2)f 11/2/2009 $15 for first $1,000 cost and $5 for each additional $1,000 or fraction thereof. $20 for first $1,000 cost and $10 for each additional $1,000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase 1 36010 Building permit; Warehouses and industrial buildings (when primarily unfinished) Building Permits Comm Dev 150.016(2)g 11/2/2009 $15 for first $1,000 cost and $5 for each additional $1,000 or fraction thereof $20 for first $1,000 cost and $10 for each additional $1,000 or fraction thereof $5 for first $1,000 cost and $5 for each additional $1,000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase 1 36010 Building permit; Non-residential change of use or remodel, Building Permits Comm Dev 150.016(2)h 11/2/2009 $15 for first $1,000 cost and $5 for each additional $1,000 or fraction thereof. $20 for first $1,000 cost and $10 for each additional $1,000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase 1 36010 Building permit; Residential decks/ramps/porches per square foot Building Permits Comm Dev 150.016(2)i 11/2/2009 0.10 $25 for the first 100 sq ft and .20 for every additional sq ft 10x10 deck would go from $10 to $25, or 150% increase 1 36010 Building permit; Fences Building Permits Comm Dev 150.016(2)j 11/2/2009 25.00 30.00 5.00 1 36010 Building permit; Swimming Pools Building Permits Comm Dev 150.016(2)k 11/2/2009 25.00 30.00 5.00 1 36010 Building permit; Utility sheds - under 150 sq ft Building Permits Comm Dev 150.016(2)l 11/2/2009 25.00 30.00 5.00 36010 Residential roofing permit (Single, Two and Multi Family) Building Permits Comm Dev 25.00 25.00 New permit fee 36010 Commercial, Institutional, Warehouse and Industrial buildings roofing permit Building Permits Comm Dev 75.00 75.00 New permit fee 9/9/202211:14 AMgpo 8 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 1 36070 Wrecking permit not exceeding 400 square feet Demolition Permits Comm Dev 150.036C(1)12/20/04 $10 & $1 per add'l 1,000 sq ft or fraction $15.00 5.00 1 36070 Wrecking permit single family & 2 family residences Demolition Permits Comm Dev 150.036C(2)12/20/04 25.00 $40.00 15.00 1 36070 Wrecking permit non-residential buildings over 400 square feet Demolition Permits Comm Dev 150.036C(3)12/20/04 $50 for first 2000 sq ft & $1 per add'l 1,000 sq ft or fraction thereon $75 for first 2,000 sq. ft. and $1 per each additional sq. ft. or fraction thereof 25.00 1 36020 Electrical inspection permit; New single- family and two-family residences (complete except electric heat, temporary service and permanent service), per residential unit Comm Dev 150.065 12/20/04 40.00 $60 per residential unit 20.00 1 36020 Electrical inspection permit; Electric heat in single-family and two-family residences (baseboard), per residential Comm Dev 150.065 12/20/04 20.00 $25 per residential unit 5.00 1 36020 Electrical inspection permit; Incidental units (air conditioning units, electric water heaters, electric ranges, dishwashers, disposal units, electric clothes dryers, washing machines, microwaves, furnaces, electric motors, adding incidental outlets - for each five outlets or part thereof, and items not otherwise listed), per unit Electrical Permits Comm Dev 150.065 12/20/04 10.00 15.00 5.00 1 36020 Electrical inspection permit: Electrical inspection permit; Signs, per unit Comm Dev 150.065 12/20/04 10.00 $20 per unit 10.00 1 36020 Electrical inspection permit: l Temporary service, per unit Comm Dev 150.065 12/20/04 10.00 $20 per unit 10.00 1 36020 Electrical inspection permit: Permanent service (single-family and two-family residences), per meter opening: one meter or unmetered Comm Dev 150.065 12/20/04 20.00 40.00 20.00 1 36020 Electrical inspection permit: Permanent service (single-family and two-family residences), per meter opening: each add'l meter opening after the first meter Comm Dev 150.065 12/20/04 5.00 10.00 5.00 9/9/202211:14 AMgpo 9 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 1 36020 Electrical inspection permit: Room additions or rewiring of existing rooms, per room Comm Dev 150.065 12/20/04 10.00 $15 per room 5.00 1 36020 Detached garages Electrical Permits Comm Dev 150.065 12/20/04 15.00 20.00 5.00 1 36020 Electrical inspection permit: Multi-family, commercial or industrial wiring: first $1,000 cost or contract bid Comm Dev 150.065 12/20/04 15.00 20.00 5.00 1 36020 Electrical inspection permit: Multi-family, commercial or industrial wiring: each add'l $1000 or faction thereof Comm Dev 150.065 12/20/04 5.00 10.00 5.00 1 36040 Heating installation permit; single family & 2 family residential furnaces or boilers per unit Comm Dev 150.128 12/20/04 15.00 20.00 5.00 1 36040 Heating installation permit; multi family, institutional, commercial or industrial furnaces or boilers and related duct work and/or piping Comm Dev 150.128 12/20/04 $15 first $1000 cost or contract bid and $5 each additional $1000 or fraction thereof $20 first $1000 cost or contract bid and $10 each additional $1000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase 1 36030 Plumbing installation permit cross connection control device Single family & 2-family residences Comm Dev 150.210(B)12/20/2004 10.00 15.00 5.00 1 36030 Plumbing installation permit; Each plumbing fixture Single family & 2-family residences Comm Dev 150.210(B)12/20/2004 5.00 10.00 5.00 1 36030 Plumbing installation permit; Rough-in inspection Single family & 2-family residences Comm Dev 150.210(B)12/20/2004 10.00 15.00 5.00 1 36030 Plumbing installation permit; Water conditioner Single family & 2-family residences Comm Dev 150.210(B)12/20/2004 5.00 10.00 5.00 1 36030 Plumbing installation permit; Water heater Single family & 2-family residences Comm Dev 150.210(B)12/20/2004 5.00 15.00 10.00 152 DEVELOPMENT ORDINANCE 1 36010 Commercial and institutional buildings (when finished for retail or office use) Building Permits Comm Dev 150.016(2)f 152.999 Appendix A 11/2/2009 $15 for first $1,000 cost and $5 for each additional $1,000 or fraction thereof $20 for first $1,000 cost and $10 for each additional $1,000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase $100K job would go from $510 to $1,010 or 98% increase 9/9/202211:14 AMgpo 10 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 1 36010 Commercial and institutional buildings (when finished for retail or office use) Building Permits Comm Dev 150.016(2)f 152.999 Appendix A 11/2/2009 $15 for first $1,000 cost and $5 for each additional $1,000 or fraction thereof $20 for first $1,000 cost and $10 for each additional $1,000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase 1 36010 Fences Building Permits Comm Dev 150.016(2)j & 152.999 Appendix A 11/2/2009 25.00 30.00 5.00 1 36010 Swimming pools Building Permits Comm Dev 150.016(2)k & 152.999 Appendix A 11/2/2009 25.00 30.00 5.00 1 36010 Single & Two Family: Finish basement/convert garage/attic to living space Building Permits Comm Dev 150.016(2)b & 152.999 Appendix A 11/2/2009 $0.05 per sq. ft. $0.10 per sq. ft. $0.05 per sq. ft. 1 36010 Multi-family residential buildings (not including basement unless finished for living space) Building Permits Comm Dev 150.016(2)e & 152.999 Appendix A 11/2/2009 $15 for first $1,000 cost and $5 for each additional $1,000 or fraction thereof $20 for first $1,000 cost and $10 for each additional $1,000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase 1 36010 Nonresidential change of use or re model Building Permits Comm Dev 150.016(2)h & 152.999 Appendix A 11/2/2009 $15 for first $1,000 cost and $5 for each additional $1,000 or fraction thereof $20 for first $1,000 cost and $10 for each additional $1,000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase Overall Code Review appeals Building Permits Comm Dev 152.999 Appendix A 75.00 100.00 25.00 1 36010 Residential decks/ramps/porches Building Permits Comm Dev 150.016(2)I & 152.999 Appendix A 11/2/2009 $0.10 per sq. ft. $25 for the first 100 sq ft and .20 for every additional sq ft 10x10 deck would go from $10 to $25, or 150% increase 1 36010 Residential garages (attached or detached) Building Permits Comm Dev 150.016(2) & 152.999 Appendix A 11/2/2009 $0.10 per sq. ft. $25 for the first 100 sq ft and .20 for every additional sq ft 24x24 garage would go from $57.60 to $95.20, or 65% increase 1 36010 Single-family and two-family residences (not including basement unless spilt foyer or finished for living space) Building Permits Comm Dev 150.0116(2)c & 152.999 Appendix A 11/2/2009 $0.15 per sq. ft. $250 for the first 1000 sq ft and .20 for every additional sq ft 1200 sq ft house would go from $180 to $290, or 61% increase 1 36010 Single-family and two-family residential unfinished basement Building Permits Comm Dev 150.016(2)d 152.999 Appendix A 11/2/2009 $0.10 per sq. ft. $25 for the first 100 sq ft and .20 for every additional sq ft 10x15 renovation would go from $15 to $35, or 133% increase 1 36010 Utility sheds - under 150 sq. ft. Building Permits Comm Dev 150.016(2)l & 152.999 Appendix A 11/2/2009 25.00 30.00 5.00 9/9/202211:14 AMgpo 11 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 1 36010 Warehouse and industrial buildings (when primarily unfinished) Building Permits Comm Dev 150.016(2)g & 152.999 Appendix A 11/2/2009 $15 for first $1,000 cost and $5 for each additional $1,000 or fraction thereof $20 for first $1,000 cost and $10 for each additional $1,000 or fraction thereof $5 for first $1,000 cost and $5 for each additional $1,000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase 36010 Residential roofing permit (Single, Two and Multi Family) Building Permits Comm Dev 25.00 25.00 New permit fee 36010 Commercial, Institutional, Warehouse and Industrial buildings roofing permit Building Permits Comm Dev 75.00 75.00 New permit fee 1 36070 Up to 400 sq. ft. Demolition Permits Comm Dev 150.036C(1) & 152.999 Appendix A 12/20/2004 $10 $15.00 5.00 1 36070 Nonresidential buildings over 400 sq. ft. Demolition Permits Comm Dev 150.036C(3) & 152.999 Appendix A 12/20/2004 $50 for first 2,000 sq. ft. and $1 per each additional sq. ft. or fraction thereof $75 for first 2,000 sq. ft. and $1 per each additional sq. ft. or fraction thereof 25.00 1 36070 Single-family and two-family residences Demolition Permits Comm Dev 150.036C(2) & 152.999 Appendix A 12/20/2004 $25 $40.00 15.00 1 36020 Detached garages Electrical Permits Comm Dev 150.065 & 152.999 Appendix A 12/20/2004 $15 20.00 5.00 1 36020 Electric heat in single-family and two- family residences (baseboard), per residential unit Electrical Permits Comm Dev 150.065 & 152.999 Appendix A 12/20/2004 $20 per residential unit $25 per residential unit 5.00 1 36020 New single-family and two-family residences (complete except electric heat, temporary service and permanent service), per residential unit Electrical Permits Comm Dev 150.065 & 152.999 Appendix A 12/20/2004 $40 per residential unit $60 per residential unit 20.00 9/9/202211:14 AMgpo 12 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 1 36020 Multi-family, commercial or industrial wiring Electrical Permits Comm Dev 150.065 & 152.999 Appendix A 12/20/2004 $15 first $1,000 cost or contract bid and $5 each additional $1,000 or fraction thereof $20 first $1,000 cost or contract bid and $10 each additional $1,000 or fraction thereof $5 first $1,000 cost or contract bid and $5 each additional $1,000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase 1 36020 Permanent service (single-family and two-family residences), per meter opening: one meter or unmetered Electrical Permits Comm Dev 150.065 & 152.999 Appendix A 12/20/2004 $20 for one meter or unmetered and $5 additional meter opening $40 for one meter or unmetered and $10 additional meter opening $20 for one meter or unmetered and $5 additional meter opening 1 36020 Room additions or rewiring of existing rooms Electrical Permits Comm Dev 150.065 & 152.999 Appendix A 12/20/2004 $10 per room $15 per room 5.00 1 36020 Signs Electrical Permits Comm Dev 150.065 & 152.999 Appendix A 12/20/2004 $10 per unit $20 per unit 10.00 1 36020 Temporary service Electrical Permits Comm Dev 150.065 & 152.999 Appendix A 12/20/2004 $10 per unit $20 per unit 10.00 1 36040 Multi family, institutional, commercial or industrial furnaces or boilers and related duct work and/or piping Mechanical Permit Comm Dev 150.128 & 152.999 Appendix A 12/20/04 $15 first $1000 cost or contract bid and $5 each additional $1000 or fraction thereof $20 first $1000 cost or contract bid and $10 each additional $1000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase 1 36040 Single family and two family residential furnaces or boilers per unit Mechanical Permit Comm Dev 150.128 & 152.999 Appendix A 12/20/04 15.00 20.00 5.00 1 36030 Cross-connection control devices Plumbing Permit Comm Dev 150.210(B) & 152.999 Appendix A 12/20/2004 $10 15.00 5.00 1 36030 Multi-family, institutional, commercial and industrial plumbing Plumbing Permit Comm Dev 150.210(B) & 152.999 Appendix A 12/20/2004 $15 first $1,000 cost or contract bid and $5 each additional $1,000 or fraction thereof $20 first $1,000 cost or contract bid and $10 each additional $1,000 or fraction thereof $100K job would go from $510 to $1,010 or 98% increase 1 36030 Single-family and two-family residences- Each plumbing fixture Plumbing Permit Comm Dev 150.210(B) & 152.999 Appendix A 12/20/2004 $5 10.00 5.00 9/9/202211:14 AMgpo 13 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 1 36030 Single-family and two-family residences- Water heater Plumbing Permit Comm Dev 150.210(B) & 152.999 Appendix A 12/20/2004 $5 15.00 10.00 1 36030 Single-family and two-family residences- Rough-in inspection (stack/main drain) Plumbing Permit Comm Dev 150.210(B) & 152.999 Appendix A 12/20/2004 $10 15.00 5.00 1 36030 Single-family and two-family residences- Water conditioner Plumbing Permit Comm Dev 150.210(B) & 152.999 Appendix A 12/20/2004 $5 10.00 5.00 1 36500 Special use permit Zoning & subdivision fees Comm Dev 152.999 Appendix A 1/5/2010 75.00 100.00 25.00 1 36500 Variances Zoning & subdivision fees Comm Dev 152.999 Appendix A 1/8/2010 75.00 100.00 25.00 REFUSE FUND 67 36200 Solid waste rates and charges. All one- family, two-family and three-family dwelling water users, within the city limits, shall have added to the utility bills issued by the city the sum of $22.65 $23.18 per month, per dwelling unit, to be used for the financing of the collection and disposal of solid waste; provided, however, that owners of multi- family structures containing four or more dwelling units may elect to either use the solid waste collection and disposal services provided by the city and pay at a rate of $22.65 $23.18 per month for each dwelling unit, or the owners may elect to dispose of the solid waste by private waste hauling contractor, in which latter event, they will not be charged a collection and disposal fee by the city. Refuse 50.40A 2022 22.65 23.18 0.53 WATER FUND 9/9/202211:14 AMgpo 14 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 61 31900 Requests by water users for meter testing by the Public Works Department if the meter tested is found to be in proper working order;Water 51.007B2 2014 27.00 30.00 3.00 61 31900 Requests by water users for plumbing leak checks by the Department of Public Works, except in the event a leak is found in city-owned equipment; and Water 51.007B3 2014 27.00 30.00 3.00 61 31900 Requests by water users for meter readings other than in the normal course of meter reading.Water 51.007B4 2014 27.00 30.00 3.00 In case obstructions are so placed that a meter is not easily accessible, the Water Superintendent shall notify the party controlling the same to remove the obstructions and in case of failure, refusal or neglect to do so within a reasonable time, to be stated in the notice, the Water Superintendent shall turn off the supply, and it shall not be turned on again until the obstructions have been removed and a fee of $15 $27 paid for turning off and on the water.Water 51.008A 15.00 27.00 12.00 A fee of $20 $25 shall be paid for inspecting water service lines and connections thereon located in the city; a fee of $40 $50 shall be paid for inspecting water service lines and connections thereon located outside the corporate limits of the city.Water 51.034 1993 20.00 and 30.00 25.00 and 50.00 $5/$10 61 33510 Less than 1 in. Water monthly facility charge - meter size Water 51.065A 2022 16.47 17.0400 0.57 9/9/202211:14 AMgpo 15 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 61 33510 1 in. to less than 2 in. Water monthly facility charge - meter size Water 51.065A 2022 34.21 35.4000 1.19 61 33510 2 in. to less than 4 in. Water monthly facility charge - meter size Water 51.065A 2022 68.41 70.8100 2.40 61 33510 4 in. to less than 6 in. Water monthly facility charge - meter size Water 51.065A 2022 171.14 177.1300 5.99 61 33510 6 in. and greater Water monthly facility charge - meter size Water 51.065A 2022 427.87 442.8500 14.98 61 33500 Effective January 1, 2022, the The following rates shall be charged for water furnished consumers inside the corporate limits of the city: Per month , per 100 cubic feet $2.68 Water 51.066 2022 2.59 2.680 0.09 61 36160 Effective January 1, 2022, the The following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 2 inches Fire service line monthly rate Water 51.070 2022 9.06 9.3800 0.32 61 36160 Effective January 1, 2022, the The following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 3 inches Fire service line monthly rate Water 51.070 2022 10.87 11.2500 0.38 9/9/202211:14 AMgpo 16 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 61 36160 Effective January 1, 2022, the The following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 4 inches Fire service line monthly rate Water 51.070 2022 12.68 13.1200 0.44 61 36160 Effective January 1, 2022, the The following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 6 inches Fire service line monthly rate Water 51.070 2022 16.30 16.8700 0.57 61 36160 Effective January 1, 2022, the The following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 8 inches Fire service line monthly rate Water 51.070 2022 19.92 20.6200 0.70 61 36160 Effective January 1, 2022, the The following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 10 inches Fire service line monthly rate Water 51.070 2022 25.36 26.2500 0.89 61 36160 Effective January 1, 2022, the The following rates shall be charged for fire service connections for metered water consumers serving properties located inside of the corporate limits: 12 inches Fire service line monthly rate Water 51.070 2022 30.79 31.8700 1.08 9/9/202211:14 AMgpo 17 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for metered water customers serving properties located outside the corporate limits: 2 inches Fire service line monthly rate Water 51.071A 2018 14.00 14.4900 0.4900 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for metered water customers serving properties located outside the corporate limits: 4 inches Fire service line monthly rate Water 51.071A 2018 21.00 21.7400 0.74 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for metered water customers serving properties located outside the corporate limits: 6 inches Fire service line monthly rate Water 51.071A 2018 28.00 28.9800 0.98 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for metered water customers serving properties located outside the corporate limits: 8 inches Fire service line monthly rate Water 51.071A 2018 36.75 38.0400 1.29 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for metered water customers serving properties located outside the corporate limits: 10 inches Fire service line monthly rate Water 51.071A 2018 45.50 47.0900 1.59 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for metered water customers serving properties located outside the corporate limits: 12 inches Fire service line monthly rate Water 51.071A 2018 56.00 57.9600 1.96 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for non-water customers serving properties located outside the corporate limits: 2 inches Fire service line monthly rate Water 51.071B 2018 24.50 25.3600 0.86 9/9/202211:14 AMgpo 18 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for non-water customers serving properties located outside the corporate limits: 4 inches Fire service line monthly rate Water 51.071B 2018 31.50 32.6000 1.10 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for non-water customers serving properties located outside the corporate limits: 6 inches Fire service line monthly rate Water 51.071B 2018 40.25 41.6600 1.41 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for non-water customers serving properties located outside the corporate limits: 8 inches Fire service line monthly rate Water 51.071B 2018 49.00 50.7200 1.72 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for non-water customers serving properties located outside the corporate limits: 10 inches Fire service line monthly rate Water 51.071B 2018 57.75 59.7700 2.02 61 36160 Effective by June 1, 2018, the The following rates shall be charged for fire service connections for non-water customers serving properties located outside the corporate limits: 12 inches Fire service line monthly rate Water 51.071B 2018 68.25 70.6400 2.39 61 33500 Hydrant meter-meter and backflow device testing fee to be deducted from deposit Water 51.072(3)b 2015 25.00 30.00 5.00 61 33500 Hydrant meter - per day per meter charge to be deducted from deposit Water 51.072(3)c 2015 2.50 3.50 1.00 61 33500 Hydrant meter - per day per backflow (RPZ) device less than 2" fee to be deducted from the deposit Water 51.072(3)d 2015 2.50 3.50 1.00 61 33500 Hydrant meter - per day per backflow (RPZ) device 2" and larger fee to be deducted from the deposit Water 51.072(3)e 2015 5.00 7.00 2.00 9/9/202211:14 AMgpo 19 of 20 CITY OF GALESBURG Revenue recommended to change in 2023 2023 MASTER REVENUE FEE SCHEDULE New fees EFFECTIVE DATE JANUARY 1, 2023 EXHIBIT A As of 09/09/2022 Fund #Acct #Revenue Source Notes Dept. Municipal Code Last Change (fiscal year) Current Fee Amount Recommended Fee Amount $ Change Additional Notes 61 33500 Hydrant meter - per meter setting and removal charge by Water Division personnel Water 51.072(3)f 2015 25.00 30.00 5.00 61 33500 Hydrant meter minimum charge per monthly Water 51.072B 2018 5.00 7.00 2.00 61 33500 The charge for water sold in bulk shall be at a rate set by the City Manager Water 51.073 2015 1.25 per 100 gallons 1.30 per 100 gallons 9/9/202211:14 AMgpo 20 of 20 ORDINANCE NO. _______ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1 The amendments to the various sections of the Galesburg Code of Ordinances concerning applicable fees, as shown on Exhibit A which is attached hereto and incorporated by reference thereto, are hereby adopted and approved. SECTION 2 All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION 3 This ordinance shall take effect on January 1, 2023, after its passage, approval and publication as provided by law. Approved this _______day of ____________________, 2022, by roll call vote as follows: Roll Call #:_______________ Ayes: ________________________________________________________________________ Nays: ________________________________________________________________________ Absent: ______________________________________________________________________ Abstain:______________________________________________________________________ Peter Schwartzman, Mayor ATTEST: ________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG SEPTEMBER 19, 2022 AGENDA ITEM: Ordinance authorizing purchase of a property from the Knox County Trustee. SUMMARY RECOMMENDATION: The Interim City Manager and Director of Community Development recommend adoption of the proposed ordinance authorizing purchase of 694 US Hwy 150 E. BACKGROUND: In 2020, the city was working with some property owners along US Hwy 150 E to annex into the city. Both properties on either side of 694 US Hwy 150 E did go through the annexation process at that time. Staff began looking into the ownership of 694 US Hwy 150 E in order to contact the owners to see about their interest in annexing but learned the owners had passed away. The water has been off since September 2008 due to service leaks. We also learned the Knox County Trustee had already been purchasing the back taxes, so the city contacted the Trustee and informed them we had interest in acquiring the property once they had ownership. The Knox County Trustee, on behalf of all taxing districts, acquired title to the above listed property and has agreed to convey the property to the City of Galesburg for $823.00. The purchase price is based on the minimum cost of acquisition and conveyance through the county’s Tax Liquidation Program. The property contains a manufactured home and enclosed porch that are about 972 square feet and are in in a state of dilapidation and uninhabitable. If Council approves the acquisition, staff will begin the process to annex the property into the city. After the property is annexed, the city will either demolish the buildings or would work with an interested adjacent property owner if they are willing to purchase and demolish the structures to expand their property. BUDGET IMPACT: Sufficient funds are available in Property Redevelopment (Fund 23) for the acquisition and potential demolition. SUPPORTING DOCUMENTS: 1.Aerial map – general location 2.Photos of property 3.Ordinance 4.Purchase contract 22-1030 KnoxRoad1400N 150 Kn ox R o a d 1 4 0 0N 150 3 2 9 5 9 5 1 1 7 . 4 1 2 5 262.7454.918012916516574.5 7 4 .5273222.86128.773 7 . 6 8 601 2 8 . 3 3 93.141 1 2 . 5 9 56.763 4 6 . 9 6 92.61106.03 144.41 90.86 41 5 1 2234 7 . 5 1 60 206.4156.72 333.5129.59118.42TR.A TR. BTR. C 26013248.554.07145238.591 1 9 . 1 3 1 1 2 . 2 245.52 185.11 36.425 6 . 3 4 233.49 65.67 27 2 . 5 8 38 0 . 1 6 3 0 0 . 3 4 1 0 0 1 8 8 . 6 510565708064.716060CL R - 3 5 6 . 3 5 KNOX ROAD 1400N £¤150 1019477003 680 US HIGHWAY 150 E 1019477008 694US HIGHWAY 150E 1019477011 683 KNOX ROAD 1400 N1019477014684 USHIGHWAY 150 E1019477020 688US HIGHWAY 150E 1019477028 671 KNOX ROAD 1400 N 1019502003 1030200008 9019401002 659 KNOX ROAD 1440 N 9019476009 9019476013 695 US HIGHWAY 150 E 9019477001 692 US HIGHWAY 150 E 9019477004 696 US HIGHWAY 150 E Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community September 12, 2022 / Cadastral City of Galesburg 694 US Hwy 150 E 75 0 75 150 22537.5 Feet 694 US Hwy 150 E Community Development Department Operating Under Council-Manager Government Since 1957 Potential purchase of property 694 US Hwy 150 E ORDINANCE NO. _________________ AN ORDINANCE AUTHORIZING THE PURCHASE OF PROPERTY FROM THE KNOX COUNTY TRUSTEE WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to Section 6, Article VII of the Constitution of the State of Illinois; and WHEREAS, Article VII, Section 6(a) of the Illinois grants a home rule unit authority to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the Knox County Trustee has acquired title to the property commonly known as 694 US Hwy 150 E (10-19-477-008), Galesburg, Illinois; and WHEREAS, the corporate authorities find that acquisition of this parcel is in the best interest of the health, safety, and welfare of the residents of the City of Galesburg. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is fully set forth herein. SECTION TWO: The Mayor and City Clerk are hereby authorized and directed to execute, and attest, respectively, the real estate purchase contract with the Knox County Trustee, which is attached to this ordinance as Exhibit A. SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FOUR: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this ______day of ____________________, 2022, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ Nays: ________________________________________________________________________ Absent: _______________________________________________________________________ Abstain: ______________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk TRANSACTION NO. 0922908 PURCHASE CONTRACT SELLER: Knox County, As Trustee PURCHASER: City of Galesburg SUBJECT PROPERTY: 10-19-477-008 PROPERTY ADDRESS: 694 US HIGHWAY 150 E TOTAL CONSIDERATION (Purchase Price + Recording Fee): $823.00 SELLER agrees to sell and PURCHASER agrees to purchase, the SUBJECT PROPERTY for the TOTAL CONSIDERATION payable on execution hereof. SELLER will convey and quitclaim the SUBJECT PROPERTY to PURCHASER within 90 days after the date hereof. The deed will be returned to PURCHASER directly from the Office of the Recorder of Deeds after recording. SELLER makes no warranty or representation, of any kind or nature, as to the condition of title to the SUBJECT PROPERTY or as to the physical condition of any improvement thereon, each of which PURCHASER accepts "as is" and with all faults. SELLER hereby grants to PURCHASER all of SELLER'S right of possession of the SUBJECT PROPERTY and any improvement thereon, and PURCHASER assumes such right of possession and the risk of loss or damage to any such improvement, and agrees to hold SELLER harmless and indemnified from any claim arising out of the condition thereof , as of this date. No personal property is sold or purchased hereunder. PURCHASER hereby assumes all taxes and assessments upon the SUBJECT PREMISES begining January 1 of the year 2023. PURCHASER may, at its expense and option, obtain such title reports and surveys as to the SUBJECT PREMISES as PURCHASER may desire. PURCHASER shall advise SELLER in writing within 30 days after date hereof concerning any defect in the condition of title disclosed by such reports or surveys and rendering the title unmarketable. In the event of such notice, the conveyance to PURCHASER shall be delayed pending SELLER'S efforts to resolve the same. In event SELLER is unable or unwilling to cure such defects within a reasonable time after notice thereof, PURCHASER may elect to cancel and terminate this agreement and the rights and obligations of the parties hereunder; and in such event, SELLER shall refund to PURCHASER all sums paid hereunder if PURCHASER shall so elect. Failure to notify SELLER of any objectionable title defect as above said shall constitute a waiver thereof. Neither of the parties hereto may assign or delegate the rights or obligations of such party hereunder without the prior express written consent of the other. All notices to the parties concerning the subject hereof shall be transmitted to the addresses set forth below their respective signatures. Dated this _____________ day of _______________________, 2022. SELLER:PURCHASER: By: ___________________________________ By: _________________________________ SELLER ADDRESS: c/o Delinquent Tax Agent P. O. Box 96 Edwardsville, IL 62025-0096 PURCHASER ADDRESS: City of Galesburg 55 W Thompkins Galesburg, IL 61401 Ì|Çqf(DÈ9-Î Exhibit A CITY OF GALESBURG COUNCIL LETTER OCTOBER 3, 2022 AGENDA ITEM: A resolution supporting continued efforts to resolve public safety concerns regarding the Illinois Safety, Accountability, Fairness and Equity-Today (SAFE-T) Act. SUMMARY RECOMMENDATION: Per City Council request, a resolution supporting continued efforts to resolve public safety concerns regarding the SAFE-T Act is provided for council consideration. BACKGROUND: On January 22, 2021, the Illinois Safety, Fairness and Equity-Today Act (SAFE-T Act) was signed into law, which imposes significant changes impacting many aspects of the criminal justice system, including pre-arrest diversion, policing, pretrial, sentencing, and corrections. Many provisions of the Act took effect on July 1, 2021, and the abolishment of cash bail will go into effect as of January 1, 2023. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1.Resolution 22-2058 Resolution No. ________ A RESOLUTION SUPPORTING CONTINUED EFFORTS TO RESOLVE PUBLIC SAFETY CONCERNS REGARDING THE ILLINOIS SAFETY, ACCOUNTABILITY, FAIRNESS AND EQUITY-TODAY (SAFE-T) ACT WHEREAS, providing a safe and secure community for all City of Galesburg residents and businesses is a priority for the Galesburg City Council; and WHEREAS, the City of Galesburg values changes that create a more equitable and safe criminal justice system; and WHEREAS, the City of Galesburg Police Department values transparency, accountability, and fairness while providing law enforcement services that creates and maintains a safe environment for all residents; and WHEREAS, on January 22, 2021, the Illinois Safety, Fairness and Equity-Today Act (“SAFE- T Act”) was signed into law, which imposes significant changes impacting many aspects of the criminal justice system, including pre-arrest diversion, policing, pretrial, sentencing, and corrections; and WHEREAS, the state legislature has since made some changes to the SAFE-T Act but there are still many provisions in the new law that are not workable and/or could create public safety concerns; and WHEREAS, the law abolishes cash bail as of Jan. 1, 2023, and the majority of defendants will be released from custody without posting monetary bail; and WHEREAS, only individuals who are charged with specific crimes, such as forcible felonies for which a sentence of imprisonment without probation is required by conviction, and upon a showing by the State that the release poses a specific, real, and present threat to any person, or has a high likelihood of willful flight, may be held without the possibility of bail; and WHEREAS, this could deny some crime victims their constitutional rights from Article 1, Section 8.1 of the Illinois Constitution, codified in the Rights of Crime Victims and Witnesses Act, that mandates that crime victims shall have the right to have their safety and that of their families considered in denying or fixing the amount of bail, determining whether to release the defendant and setting conditions of release after arrest and conviction; and WHEREAS, eliminating bail not only contradicts previously established law, it places crime victims at a greater risk to be re-victimized, and subjects witnesses to threats and intimidation; and WHEREAS, the law severely weakens the habitual-crime statutes and “three strikes” sentencing laws making it harder for our criminal justice system to keep repeat violent offenders off the streets and behind bars; and WHEREAS, the mandatory additional training requirements that are imposed by this act, without any additional resources to pay for the training, causes economic burden to the city taxpayers; and WHEREAS, the Police Chief for the City of Galesburg worked with the Illinois Association of Chiefs of Police to share public safety concerns about the SAFE-T Act after its initial release, and during consideration of subsequent trailer bills; and WHEREAS, the City of Galesburg supports certain elements of the SAFE-T Act and has already implemented elements including police body cameras and use of force training; and WHEREAS, the SAFE-T Act contains several elements that impact the ability for the City of Galesburg to most effectively provide police services, including, but not limited to; limiting the imposition of cash bail for many cases, limiting police officer discretion to make arrests, imposition of police certification and decertification standards, and mandating custodial accommodations; and WHEREAS, the implementation of the SAFE-T Act as currently written could negatively affect the safety of citizens in our community; and WHEREAS, there is an opportunity for legislators to continue to work with public safety representatives and all community stakeholders to further amend the SAFE-T Act to address outstanding public safety concerns while maintaining elements that create a more equitable and safe criminal justice system; and WHEREAS, a failure to remove or amend these provisions or repeal the SAFE-T Act prior to Jan. 1, 2023 could put the safety of law-abiding citizens and police officers at risk. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION 1: The forgoing recitals are hereby incorporated in this Resolution as though fully set forth herein. SECTION 2: The City of Galesburg requests that state legislators work with public safety representatives and all community stakeholders to fix remaining problems with the SAFE-T Act; including, but not limited to, limiting the imposition of cash bail, limiting police officer discretion to make arrests, imposition of police certification and decertification standards, allowing offenders to violate terms of their release, and violating victims’ rights as outlined in Illinois law. SECTION 3: The City of Galesburg requests that these provisions are removed, amended, or that the SAFE-T Act be repealed SECTION 4: This Resolution shall be effective immediately upon its adoption as provided by law. Approved this ______day of ____________________, 2022, by roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ Abstain: _______________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: EAV Page 1 of 2 CITY OF GALESBURG COUNCIL LETTER OCTOBER 3, 2022 AGENDA ITEM: Bid recommendation, upgrades to Hawthorne Pool pump room for operational purposes. SUMMARY RECOMMENDATION: The Interim City Manager, Director of Parks and Recreation and Purchasing Agent recommend approval of the adjusted bid from J.P. Benbow Plumbing & Heating Co. Inc. in the amount of $93,088. BACKGROUND: The existing features of the pump room are in poor condition and need an upgrade for operational purposes. Performing the work during the current closure for renovations is optimal to avoid future mechanical closures. The scope of work on this project will include the following: •Lochinvar Model APN500 pool heater rated at 500,000 BTU input and up to 98% efficiency, with complete installation (Option 1 – Higher efficiency heater) •Furnished and installed pool pump, motor, and impeller. Reconnection to piping with all new electrical •Replace three gear operated valves •Replace 8” water activated control valve •Replace duplex condensate pump •Replace bad 8” piping and valve in concrete well. In addition to advertising in the Register Mail and posting the bid to the purchasing page on the city’s website, eight known IDPH state vendors were contacted to provide a bid for the upgrades to the Hawthorne Pool pump room. One bid was received from J.P. Benbow Plumbing and Heating Co. Inc., which provided for a pump room upgrade with a 98% efficiency pool heater for $104,375 Staff were able to work with the vendor to reduce the total cost by $11,287 by changing the 20 hp pump in the original design to a 15 hp pump, as well as altering the brand of condensate pump utilized. It is recommended to approve the adjusted bid with these changes, for a total cost of $93,088. The Purchasing Agent contacted several of the vendors to determine the reason for the lack of bids submitted for this project, and all stated their company did not have adequate manpower to provide a proper bid for new projects at this time. City staff recommend approval of the adjusted bid by J.P. Benbow in the amount of $93,088.00. Installation is anticipated to begin the week of May 15th, 2023. 22-3039 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: EAV Page 2 of 2 BUDGET IMPACT: There are sufficient funds in the Planning Fund (54) for this purchase. SUPPORTING DOCUMENTS: 1. Bid Tabulation CITY OF GALESBURG Finance Department Bid Tabulation - Hawthorne Pool Pump Room Upgrade Date: 9/23/2022 Attended by: T Miller/D Miles Company JP Benbow Plumbing & Heating City,State Galesburg, IL Hawthorne Pool Pump Room Upgrade Option 1: Upgrade with pool heater up to 98% efficiency $104,375.00 Option 2: Upgrade with pool heater up to 82% efficiency $99,257.00 Optional bid to refurbish the centrifugal pool pump and impeller in leiu of replacing items NA Start Date 25 weeks Completion Date Approx 6/1/2023 Bid Bond x ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 3, 2022 AGENDA ITEM: Consider a Professional Services Agreement with Klingner Associates, P.C. for the demolition of 29 Public Square, Property Identification Number 99-10-457-004. SUMMARY RECOMMENDATION: The Interim City Manager, and Director of Community Development recommend the City Council approve the Professional Services Agreement. BACKGROUND: In March 2022, Council approved moving forward with the demolition process. The property continues to be broken into by people sheltering and illegally removing items from the building. There have been eight Administrative Adjudication cases for nuisance and criminal violations since the hotel closed in the Spring of 2020. The cases have resulted in unpaid fines and fees of $16,514.20. There are also outstanding water bills of $4,881.35. There has been no water to the building since 02/25/21 leaving it with zero fire protection. There are signs of concrete spalling off the building, multiple broken windows and doors that have had to be boarded up, the roofing material is beyond its useful life and much of it has blown off allowing infiltration of inclement weather. The removal of this blighted building will remove a public safety hazard to citizens and make way for future development. A complaint has been filed in Knox County Court and the city is seeking an Order for Demolition. If the Council agrees to this Professional Services Agreement, once the city has the Order for Demolition, the following services will be provided at a cost of $20,500: •Construction documents, including a plan exhibit identifying buildings and site features to be demolished and general guidance for finish grading, bidding documents, etc. •Technical Specifications following asbestos remediation including removal of buildings, placement of fill, topsoil, finish grading, erosion control and seeding. •Bidding Services including a pre-bid meeting, responding to questions, preparing addendums (if required), attending bid opening, and providing a recommendation. •Construction Administration including one pre-construction meeting, reviewing submittals, 10 site visits to observe demolition, reviewing all pay applications and lien waivers, providing a punch list and certificate of substantial completion. BUDGET IMPACT: Sufficient funds are available in the Property Redevelopment fund for this Professional Services Agreement. SUPPORTING DOCUMENTS: 1.Professional Services Agreement 22-4092 PROPOSAL FOR: City of Galesburg, Illinois PROJECT: Broadview Hotel Demolition – 29 Public Square, Galesburg, IL 61401 DATE: September 7, 2022 A. PROJECT DESCRIPTION / UNDERSTANDING The City of Galesburg (Client) has requested Klingner & Associates, P.C. (Klingner) to provide bidding documents for the demolition of two (2) existing buildings located at 29 Public Square in Galesburg, Illinois. The buildings include the former seven story Broadview Hotel and the associated attached single-story restaurant. The City of Galesburg has requested that Klingner provide a proposal for construction documents and specifications, bidding services, and construction administration and observation. Asbestos inspection services will be provided under our existing contract with the City of Galesburg. B. SCOPE OF SERVICES Klingner’s Scope of Services will be for architectural and engineering services with the following phases: Construction Documents (CD), Bidding, and Construction Administration (CA). A full description of phases is included below. The scope of services will be provided in accordance with the Klingner & Associates, P.C. attached General Terms and Conditions. C. CONSTRUCTION DOCUMENTS (CD). The CDs will serve as the building permit, bid and construction set. Klingner will prepare Construction Documents to accompany the technical specifications. Deliverables during this phase include: 1. Plan Exhibit – plan preparation utilizing available GIS data as a base. This will include aerial photography. The exhibit will identify the buildings and site features to be demolished along with general guidance for finish grading and surface restoration / seeing areas. 2. Existing Drawing Documents Exhibit – existing drawings (Howard Johnson’s) received from the Client dated September 3, 1974 will be listed as additional exhibit in the Construction Documents. 3. Advertisement for Bids. 4. Bid Proposal Form. 5. Bid Security Form. 6. Notice of Award. 7. Agreement Form. 8. Notice to Proceed. 9. Performance and Payment Bond Form. 10. Supplementary Conditions. 11. General Conditions. 12. Summary of Work. 13. Use of Site. City of Galesburg Proposal for 29 Public Square Building Demolition September 8, 2022 Page | 2 D. DEMOLITION TECHNICAL SPECIFICATIONS Prepare technical specifications for demolition of existing buildings following asbestos remediation. Specifications will include technical specifications for the removal of the existing buildings, providing and placement of fill, topsoil, finish grading, erosion control and seeding. Anticipated specification sections are as follows: 1. 024100 Demolition. 2. 312300 Excavation and Fill. 3. 312513 Erosion Control. 4. 329219 Seeding. E. PERMIT ASSISTANCE There are no permit services included in this Scope of Services. F. BIDDING SERVICES Klingner will assist the Client with bidding services as follows: 1. Send bidding documents to the Client for distribution. 2. Conduct one (1) pre-bid meeting at the project site and circulate minutes from the meeting. 3. Respond to questions and prepare addendum (if required) and send to Client for distribution. 4. Attend bid opening and prepare bid tabulation and recommendation to the Client regarding the potential award of a contract. Bids will be opened by the Client. G. CONSTRUCTION ADMINISTRATION Klingner will perform the following construction administration services: 1. Draft AIA contract between Owner and Contractor (AIA 101). 2. Attend one (1) pre-construction meeting. Contractor to provide minutes. 3. Review submittals, requests for information and change order requests. 4. Perform observation of construction on site via ten (10) periodic site visits. 5. Review all Pay Applications and Waivers of Lien. 6. Provide one (1) punch list view of the project. Provide Certificate of Substantial Completion. H. SCHEDULE A mutually agreed upon schedule will be coordinated with the Client. I. REIMBURSABLE EXPENSES Reimbursable expenses will be charged according to the attached “Reimbursable Expense Itemization”. We do not anticipate any reimbursable expenses at this time. City of Galesburg Proposal for 29 Public Square Building Demolition September 8, 2022 Page | 3 J. AVAILABLE SERVICES The following Additional Services are outside the Scope of Services as defined above and are to be discussed with the Client prior to execution. Additional Services, if requested by the Client, will be billed hourly unless otherwise specified: • Anything not specifically listed as included above. • Additional environmental services. • Construction material testing. • Additional site visits. K. FEES AND EXPENSES Our services will be charged on a Lump Sum basis of Twenty Thousand Five Hundred Dollars and No/100 ($20,500.00). L. APPROVAL All services will be completed in accordance with the attached General Terms & Conditions. 9/8/2022 Cody N. Basham Senior Architect Klingner & Associates, P.C. Date City of Galesburg Date General Terms & Conditions Page 1 of 2 Revised 01/06/2022 GENERAL TERMS AND CONDITIONS DEFINITIONS: The term Client shall be herein interpreted as the person, corporation, or public entity to which this contract is made. The term E/A/S is any division of Klingner & Associates, P.C. providing the professional Engineering, Architectural, or Surveying services. SCOPE OF SERVICES: Services are limited to those specifically listed; they do not include others not set forth or not listed which are expressly excluded from the scope of the E/A/S's services unless separately provided in writing, including but not limited to special inspections and structural tests as defined in Sections 1701 through 1715 of the International Building Code (IBC). The E/A/S assumes no responsibility to perform or provide any services not specifically listed. STANDARD OF PRACTICE: Services performed by the E/A/S under this agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation, expressed or implied, and no warranty or guarantee is included or intended in this agreement, or in any report, opinion, document or otherwise. FIDUCIARY RESPONSIBILITY: The Client confirms that neither the E/A/S nor any of the E/A/S’s subconsultants or subcontractors has offered any fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by the E/A/S or and of the E/A/S’s subconsultants or subcontractors as a consequence or the E/A/S’s entering into this Agreement with the Client. CHANGED CONDITIONS: This Agreement is based on conditions actually known by or disclosed to the E/A/S. If other conditions not originally known or disclosed become known or disclosed, the E/A/S may require a renegotiation of appropriate portions of this Agreement (e.g., compensation or scope of service). INFORMATION PROVIDED BY OTHERS: The Client shall furnish and grant permission to use, at the Client's expense, all information, requirements, reports, data, surveys and instructions as defined in the Scope of Services of this Agreement. The E/A/S may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof without independent verifications or investigation. UNAUTHORIZED CHANGES: In the event the Client, the Client's contractors or subcontractors, or anyone for whom the Client is legally liable makes or permits to be made any changes to any reports, plans, specifications or other construction documents prepared by the E/A/S without obtaining the E/A/S's prior written consent, the Client shall assume full responsibility for the results or consequences of such changes. Therefore the Client waives any claim against the E/A/S and releases the E/A/S from any liability arising directly or indirectly from such unapproved changes whether or not known by the E/A/S. CHANGE ORDERS: The Client agrees not to make any claim directly or indirectly against the E/A/S on the basis of professional negligence, breach of contract, or otherwise with respect to the costs of approved Covered Change Orders unless the costs of such approved Covered Change Orders exceed fifteen percent (15%) of Construction Cost, and then only for an amount in excess of such percentage. For purposes of this paragraph, the cost of Covered Change Orders will not include any costs that Client would have incurred if the Covered Change Order work had been included originally without any imprecision, incompleteness, error, omission, ambiguity, or inconsistency in the Contract Documents and without any other error or omission of the E/A/S related thereto. BETTERMENT : If, due to the E/A/S's negligence, a required item or component of the Project is omitted from the E/A/S's construction documents, the E/A/S shall not be responsible for paying the cost required to add such item or component to the extent that such item or component would have been required and included in the original construction documents. In no event will the E/A/S be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project. COMPENSATION METHODS: The “Lump Sum” method includes compensation for the E/A/S’s services and services of outside the E/A/S’s, if any. Appropriate amounts will be incorporated in the Lump Sum to account for labor, overhead, profit and may or may not include Reimbursable Expenses. The “Standard Hourly Rate” method is an amount equal to the cumulative hours charged per each classification of employee, times a current Standard Hourly Rate (revised annually on July 1st) for each applicable billing classification for all services performed on a Specific Project, plus Reimbursable Expenses and outside the E/A/S charges, if any. The “Payroll Cost Times Multiplier” method is an amount equal to the cumulative hours charged per each classification of employee, times a specified multiplier of the employee’s payroll cost. The “Payroll Cost” is defined as the salary and wage of an employee plus the cost of customary and statutory benefits including, but not necessarily limited to, social security contributions, unemployment, health, sick leave, vacation, workers' compensation, incentive and holiday pay applicable thereto. "Reimbursable Expenses" means the actual expenses incurred directly or indirectly in connection with the work including but not limited to the following: transportation and subsistence, telephone and media expenses, reproduction or printing, computer time, and outside the E/A/Ss. PAYMENT: The E/A/S may invoice for its services and expenses monthly, based on the proportion of the actual work completed at the time of invoicing. Payment of invoice is due within fifteen (15) calendar days from the date invoiced. If not paid within thirty (30) calendar days, the Client agrees to additionally pay interest at the rate of one percent (1%) per month on the unpaid balance, or the maximum rate of interest permitted by law, whichever is less. If Client chooses to make payment by credit card, a five percent (5%) fee will be added to the invoice amount. In addition, the Client agrees to pay attorney fees, cost and collection expenses if incurred by the E/A/S to obtain payment. If payment request is passed on to a collection agency, the Client agrees to pay the invoice amount and accrued interest, plus the fee of the collection agency. Any claim for payment will be brought in Adams County, Illinois. RISK ALLOCATION: The E/A/S’s liability to the Client for injury or damage to persons or property arising out of work performed for the Client and for which liability may be found to rest upon the E/A/S, other than for professional errors, omissions or negligence will be limited to the E/A/S’s general liability insurance coverage of $1,000,000.00. LIMITATION OF LIABILITY: For any damage on account of professional errors, omissions or negligence will be limited to $100,000.00 or the fee, whichever is less. In no event shall the E/A/S be liable for incidental or consequential damages. This provision is separable from the remainder of this agreement to the extent inconsistent with law. CONSTRUCTION CONTINGENCY: Client recognizes and expects that certain Change Orders may be required to be issued as the result in whole or part of imprecision, incompleteness, errors, omissions, ambiguities, or inconsistencies in the Drawings, Specifications, and other design documentation furnished by the E/A/S or in the other professional services performed or furnished by the E/A/S under this Agreement (“Covered Change Orders”). Accordingly, Client agrees to budget a minimum of five percent (5%) of the total client’s construction contractor’s bid amount(s) for contingencies. DEFECTS IN SERVICE: The Client shall immediately report to the E/A/S any defects or suspected defects in the E/A/S's services of which the Client becomes or should have become aware and allow the E/A/S to take measures to minimize the consequences of such a defect. Failure by the Client to notify the E/A/S shall relieve the E/A/S of the costs of remedying the defects claimed above the sum such remedy would have cost had prompt notification been given when such defects were or should have been first discovered. General Terms & Conditions Page 2 of 2 Revised 01/06/2022 ILLINOIS REVISED STATUTES COMPLIANCE: The Consultant and he/she and his/her principals have not been barred from signing this Agreement as a result of a violation of Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes). TIME OF COMPLETION: The E/A/S will use its best efforts to complete the work by the date indicated in the schedule, but the E/A/S shall incur no liability due to any delay for any reason and the Client’s obligation to pay fees and expenses shall not be affected by any delay. In addition, if any delay increases the cost or time required by the E/A/S to perform its services in an orderly, professional and efficient manner, the E/A/S shall be entitled to a reasonable and equitable adjustment in schedule and/or compensation. OWNERSHIP OF DRAWINGS AND ELECTRONIC INFORMATION: Drawings, tracings, plats, specifications, CADD files, electronic information, and other products produced by the E/A/S may be used in connection with the Client’s presently proposed project, but shall otherwise be the E/A/S’s property and their use for any other project is not authorized. The Client agrees, to the fullest extent permitted by law, to hold harmless and indemnify the E/A/S from and against all claims, liabilities, losses, damages, and costs, including but not limited to attorney’s fees, arising out of or in any way connected with modification, translation, misinterpretation, misuse, or reuse by the Client or others of the machine readable information and data or other electronic data which may be provided by the E/A/S under this Agreement. Contract Documents include both the sealed drawings and the electronic files. If there is a conflict between the two, the sealed drawings will govern. ACCEPTANCE PERIOD: CADD files shall have an acceptance period of 90 days. During this time, the Client can examine the electronic files and verify their correctness. The E/A/S will remedy any errors discovered in the files during this period. Once the acceptance period ends, the Client has accepted the files and takes responsibility for their ongoing maintenance. OPINIONS OF PROBABLE COST: In providing opinions of probable cost, the Client understands that the E/A/S has no control over contractor’s costs or the price of contractor’s labor, equipment or materials, or over the Contractor’s method of pricing, and that the opinions of probable cost provided herein are to be made on the basis of the E/A/S’s qualifications and experience. The E/A/S makes no warranty, expressed or implied, as to the accuracy of such opinions as compared to bid or actual costs. HAZARDOUS ENVIRONMENTAL CONDITIONS: Unless expressly stated in writing, the E/A/S does not provide assessments of the existence or presence of any hazardous or other environmental conditions or environmental contaminants or materials (“Hazardous Environmental Conditions”). Client shall inform the E/A/S of any and all known Hazardous Environmental Conditions before services are provided involving or affecting them. If unknown Hazardous Environmental Conditions are encountered, the E/A/S will notify the Client and, as appropriate, government officials of them. The E/A/S may without liability or reduction or delay of compensation due suspend services on the affected portion of the project until Client takes appropriate action to abate, remediate, or remove the Hazardous Environmental Condition. The E/A/S shall not be considered an “arranger”, “operator”, “generator”, “transporter,” “owner,” or “responsible party” of or with respect to contaminants, materials, or substances: assumes no liability for correction of any Hazardous Environmental Condition; and shall be entitled to payment or reimbursement of expenses, costs, or damages occasioned by undisclosed Hazardous Environmental Conditions. CONSTRUCTION SERVICES: Should the Client provide construction observation or review with either the Client’s representatives or a third party, the E/A/S’s services under this Agreement will be considered to be completed upon completion and submittal of the Final Design or the services outlined in the Scope of Work. It is understood and agreed that if the E/A/S’s Services under this Agreement do not include project observation, or review of the Contractor’s performance, or other construction services, and that such services will be provided by the Client, then the Client assumes all responsibility for interpretation of the Contract Documents and for construction observation or review and waives any claims against the E/A/S that may be in any way connected thereto. AUTHORITY AND RESPONSIBILITY: The E/A/S (1) does not guarantee the actual bids the Client will receive or the work of any Contractor or Subcontractor, (2) has no authority to stop work by any Contractor or Subcontractor, (3) has no supervision or control as to the work or persons doing the work, (4) does not have charge of the work, (5) is not responsible for safety in, on, or about the job site, and (6) does not have any control of the safety or adequacy of any equipment, building component, scaffolding, supports, forms or other work aids. The E/A/S neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor’s failure to finish and perform its work in accordance with the Contract Documents. TERMINATION: This agreement may be terminated by either party on written notice. If terminated by either party (with or without cause), the Client agrees to pay for all services and reimburse all expenses performed or incurred to and including the date written notice of termination is received by either party. DISPUTE RESOLUTION: Any claims or disputes made during design, construction or post-construction between the Client and the E/A/S shall be submitted to non-binding mediation. The Client and the E/A/S agree to include a similar mediation agreement with all Contractors, Subcontractors, Sub consultants, Suppliers and Fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. BINDING EFFECT: This is the entire agreement. It may not be amended except in writing. It shall be binding on both the Client and the E/A/S and their legal representatives, executors, administrators, successors and assigns. INDEMNIFICATION: The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the E/A/S, his or her officers, directors, employees, agents and sub consultants from and against said damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, arising out of or in any way connected with the E/A/S’s providing emergency services under this Agreement, excepting only those damages, liabilities or costs arising directly from the sole negligence or willful misconduct of the E/A/S. FAST TRACK/DESIGN-BUILD AND CONSTRUCTION: In consideration of the benefits to the Client of employing the “fast track” process (in which some of the E/A/S’s design services overlap the construction work and/or are out of sequence with the traditional project performance or delivery method), and in recognition of the inherent risks of fast tracking to the E/A/S which Client accepts, the Client waives all claims against the E/A/S for design changes and modification of portions of the services already constructed due to the Client's decision to employ the fast track process. The Client further agrees to compensate the E/A/S for all Additional Services required to modify, correct, or adjust the Construction Documents and coordinate them in order to meet the Client's Project requirements because of the Client's knowing decision to construct the Project in a fast track manner. RIGHT OF ENTRY: Client shall provide for E/A/S’s right to enter property owned by Client and/or others in order for E/A/S to fulfill the scope of service for this Project. Client understands that use of exploration equipment may unavoidably cause damage, the correction of which is not the responsibility of E/A/S. BURIED UTILITIES: Client shall be responsible for designating the location of all utility lines and subterranean structures within the property lines of the Project. Client agrees to waive any claim against the E/A/S and to defend, indemnify and hold harmless for any claim or liability for injury or loss arising from the E/A/S or other persons encountering utilities or other manmade objects that were not called to the E/A/S’s attention or which were not properly located on the plans furnished to the E/A/S. Client further agrees to compensate the E/A/S for any time or expenses incurred by the E/A/S in defense of any such claim, in accordance with the E/A/S’s standard hourly per diem fee schedule and expense reimbursement policy. Reimb Exp effective 01-01-22 Per diem REIMBURSABLE EXPENSE ITEMIZATION EFFECTIVE JANUARY 1, 2022 THROUGH JUNE 30, 2022 PRINTING REPORTS, MANUALS, SPECIFICATIONS COPIES B & W Color 8 ½" x 11", including Collating & Binding ................................................................. $ 0.17 Each $ 0.50 Each 8 ½" x 14", including Collating & Binding ................................................................. $ 0.21 Each $ 0.75 Each 11" x 17", including Collating & Binding................................................................... $ 0.28 Each $ 1.15 Each PLAN SHEETS (Based On Square Footage Of Media Used) B & W Color Bond ....................................................................................................................... $ 0.55/sq ft 2.00/sq ft Vellum .................................................................................................................... $ 0.65/sq ft 2.40/sq ft Mylar ...................................................................................................................... $ 0.80/sq ft 3.00/sq ft COMPUTER PLOTTING Labor cost plus media ($40.00 minimum charge for non-project related plotting) GENERAL ITEMS Mileage (may adjust due to fuel fluctuations) ................................................................................................ $ 0.585 per Mile Reproduction (i.e. Prints, Copies, Plans, etc) ................................................................................................ At Cost + 15% Computer Aided Design/Drafting .................................................................................................................. $ 15.00 per Hour Long Distance & Cell Calls, Subsistence & Lodging ...................................................................................... At Cost Non-reusable Supplies ................................................................................................................................. At Cost + 15% Boat .............................................................................................................................................................. $ 220.00/Day ATV .............................................................................................................................................................. $ 73.00/Day ATV-Truck .................................................................................................................................................... $ 108.00/Day Digital CD Copies ......................................................................................................................................... $ 6.00 Ea + Labor SURVEY ITEMS Three Dimensional Scanning ...................................................................................................................................... $200.00/Hour Global Positioning & Robotic Survey Instrument ......................................................................................................... $29.00/Hour Drone (Imagery) ......................................................................................................................................................... $50.00/Hour Drone (Survey) ........................................................................................................................................................... $125.00/Hour Drone (Survey Software) ............................................................................................................................................ $225.00/Day Wood Lath .................................................................................................................................................................. $ 1.45 Each 2" x 2" or 1” x 2” Wood Hub ........................................................................................................................................ $ 1.45 Each Wood Paddle Stake .................................................................................................................................................... $ 1.70 Each Concrete Monument ................................................................................................................................................... $62.00 Each Wire Flag Marker ........................................................................................................................................................ $ 0.20 Each Iron Pipe Marker ......................................................................................................................................................... $13.50 Each Rebar Pin Marker ....................................................................................................................................................... $ 3.00 Each Fence Post ................................................................................................................................................................. $ 9.50 Each GPS Monuments ...................................................................................................................................................... At Cost Recorder, Filing Fees ................................................................................................................................................. At Cost ENVIRONMENTAL ITEMS Peristaltic Pump .......................................................................................................................................................... $85.00/Day Bailer .......................................................................................................................................................................... $10.00 Each PID Meter ................................................................................................................................................................... $90.00/Day pH Meter..................................................................................................................................................................... $11.00/Day Geoprobe .................................................................................................................................................................. $90.00/Hour Bentonite .................................................................................................................................................................... $18.00/Bag Sand ........................................................................................................................................................................... $11.00/Bag TESTING SERVICES Concrete Slump and Air Tests (ASTM C143 and ASTM C231) ............................................................................. At Labor Concrete Cylinder Molds............................................................................................................................................. $4.00 Each Concrete Cylinder Tests (ASTM C39, ASTM C617, and ASTM C31) ........................................................... $25.00/Test + Labor Concrete Cylinder Tests (ASTM C39, ASTM C617, and ASTM C31) ............. Cured but not tested ............. $16.00 Each + Labor Moisture vs Density (Standard ASTM D698) ............................................................................................................... $210.00 Each Atterberg Limits: (Plastic Limit, Liquid Limit & Plasticity Index - ASTM D4318) ........................................................... $89.00 Each Nuclear Density Tests in-Place (ASTM D2922, ASTM D2950, and ASTM D3017) ..................................... $21.00 Each + Labor ADDITIONAL SERVICES Specialty Consultants ................................................................................................................................................. Cost + 15% Laboratory Analysis .................................................................................................................................................... Cost + 15% Aerial Photography ..................................................................................................................................................... Cost + 15% Custom Reproductions ............................................................................................................................................... Cost + 15% ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: WEC Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER OCTOBER 3, 2022 AGENDA ITEM: Forgivable loan agreement with the Illinois Environmental Protection Agency (IEPA) through the Public Water Supply Loan Program for replacement of lead water service lines (Phase 6). SUMMARY RECOMMENDATION: The Interim City Manager and Water Superintendent recommend approval of the loan agreement in the total amount of $2,000,000. BACKGROUND: The loan agreement from IEPA is for a 100 percent forgivable loan that will reimburse the City for all project costs up to $2,000,000. There will not be any payment of principal or interest required by the City for this loan. The loan will be forgiven as it is expensed so there will be no interest. The City Council approved a bid in the amount of $2,615,850 with JC Dillon Inc at their July 5, 2022 meeting. In addition to the construction costs, there are preliminary engineering, and construction engineering costs that are $15,000 and $70,000 respectively, which total $2,700,850. However, the bid for this project includes replacing an estimated 500 lead service lines, but the actual number that need to be replaced are only 400 service lines. This will lower the total to about $2,300,000. It is planned for the City to pay the $300,000 in excess of the grant in order to get all the lead water lines replaced in 2023. The Contractor will plan to begin replacing lead lines in the fall of 2022 and proposes to have them all completed by August of 2023. A City Water Division employee will be assisting with inspection of the project as well as an employee from Bruner, Cooper, and Zuck, Inc. The City Water Division will be changing out water meters that are older than five years old while they are in the home since they are due to be upgraded soon. BUDGET IMPACT: The City will be reimbursed 100 percent of the cost for this work from the IEPA forgivable loan up to $2 million. The City Water Fund will pay the excess above $2 million, which is estimated to be $300,000. SUPPORTING DOCUMENTS: 1.Loan Agreement 22-4093 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by GUG Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG OCTOBER 3, 2022 AGENDA ITEM: Consider approval of an agreement for the City’s residential solid waste collection and disposal services. SUMMARY RECOMMENDATION: The Interim City Manager and Director of Community Development recommend the City Council approve the five year agreement offered by Waste Management of Illinois, Inc for Refuse collection using a 96 gallon wheeled cart plus up to 2 additional refuse containers of less than 33 gallon capacity and less than 50 pounds in weight per container; Bi-weekly curbside recycling using a wheeled carts; Curbside yard waste collection (including 9 months of weekly collection and three months of monthly collection); Collection of refuse, yard waste and recycling from various city facilities; At Your Door service to provide for collection of hazardous waste and other items; and a Compost back haul program where compost will be hauled from the Knox County Landfill Composting facility to the City Oversized Brush Facility on Pickard Rd for residents to pick up and use at their homes. BACKGROUND: The City’s current agreement with Waste Management will expire December 31, 2022. A Request for Proposals was issued in May 2022 and the response from Waste Management provide the lowest price and offered more services. While the proposed agreement is for five years, it does provide for one automatic extension of two years unless either party provides at least 180 days’ written notice. The City has had a positive working relationship with Waste Management. The At Your Door program would be new to Galesburg residential customers that provides opportunities to dispose of items that either currently do not have an option for disposal or have limited options. An explanation of the service and list of items that can be collected are included in Exhibit A. Waste Management has also provided the following link to a YouTube video that provides an overview of the service. Currently, a customer needs to purchase an oversized sticker to dispose of any White Good or Bulk Refuse/Oversized item, other than two times per year. In the proposed contract, a customer would be able to place one White Good and one Bulk Item out every month without the need to purchase a sticker. If customers have more than one item per month, they can still dispose of them, but will need to purchase and apply an oversized sticker on them. This will hopefully encourage some to dispose of items instead of storing them on their properties. Through cooperation between the City and Waste Management, there will be public promotion and education provided through various means. The annual Recycling and Refuse brochure that has been done in previous years will continue to be updated and sent out to keep customers informed of programs, policies, preparation requirements, holidays, collection days and other valuable information. Waste Management will send emails (when available) and/or stickers on- site to minimize instances of overages and contamination. Waste Management will also provide 22-4094 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by GUG Page 2 of 2 a website created specifically for Galesburg with information and they will continue to maintain their staffed local office on South Henderson St. Social media is used by both Waste Management and the City to put information out, as well as press releases issued by the City. BUDGET IMPACT: The City annually budgets for residential solid waste collection and disposal services. If the recommended service is approved, the monthly service rate for Waste Management services related to solid waste disposal services would increase from $16.70 (FY22) to $18.54 (FY23). SUPPORTING DOCUMENTS: 1.Agreement with Waste Management of Illinois, Inc. 2.Exhibit A – At Your Door Service Page 1 of 25 AGREEMENT FOR RESIDENTIAL AND CITY FACILITIES SOLID WASTE SERVICES THIS SOLID WASTE SERVICES AGREEMENT (“Agreement”) is made this _____ day of October, 2022 (the “Effective Date”) by and between WASTE MANAGEMENT OF ILLINOIS, INC., a corporation organized and existing under the laws of the State of Delaware (hereafter “Company”), and The City of Galesburg, a municipal corporation created under the laws of the State of Illinois (hereafter “City”) (Company and City each a “Party” and collectively the “Parties”). WHEREAS, City desires to provide its citizens with environmentally sound collection, disposal and processing of solid waste and recyclable materials; and WHEREAS, Company and its affiliates have extensive experience in providing such services; and WHEREAS, City has determined that it would be in the best interests of its citizens to contract with Company for such services in accordance with the terms and conditions contained herein. NOW THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound, Company and City agree as follows: 1.DEFINITIONS a.“Applicable Law” means any law, regulation, requirement, or order of any Federal, State of Illinois or local agency, court or other domestic or foreign governmental body, or interpretation thereof by any court or administrative agency of competent jurisdiction, and requirements of all permits, licenses, and governmental approvals applicable to this Agreement. “Bin” means a watertight metal or heavy plastic receptacle with a hinged plastic lid and a capacity of between one (1) and eight (8) cubic yards, designed or intended to be mechanically dumped into a packer type truck. Bins may also include compactors that are owned or leased by a Service Recipient, contingent upon confirmation of compatibility from Company. b.“Bulky Waste” means large household items that do not properly fit in the Service Recipient’s Cart, or bundled or bagged Solid Waste, that do not exceed five feet in length and weigh no more than fifty (50) pounds, which are attributed to the normal activities of a Single- Family Premises. Such materials may include furniture, area and floor rugs properly prepared (cut and bundled), mattresses and small appliances. Bulky Waste excludes any Unacceptable Waste and White Goods. Page 2 of 25 c. “Cart” means a watertight heavy plastic receptacle with a rated capacity of approximately sixty-four (64) or ninety-six (96) gallons, having a hinged, tight-fitting lid, and two (2) wheels. d. “Collection Service(s)” means the process by which Solid Waste is removed from Residential Premises, transported to a transfer, disposal, or Processing facility, and subsequently disposed or processed. e. “Construction and Demolition Debris” or “C&D Debris” means commonly used or discarded materials removed from construction, remodeling, repair, demolition, or renovation operations on any pavement, house, commercial building, or other structure, or from landscaping. Such materials include, but are not limited to, dirt, sand, rock, bricks, plaster, gypsum wallboard, aluminum, glass, asphalt material, plastic pipe, roofing material, carpeting, concrete, wood, masonry, trees, remnants of new construction materials, including paper, plastic, carpet scraps, wood scraps, scrap metal, building materials, and packaging. With the exception of soil, concrete and asphalt, Construction and Demolition Debris does not include Unacceptable Waste. f. “Container” means a Bin, Cart of Roll-Off Container. g. “Contamination” refers to materials placed in a Recyclables container other than Recyclables, or material placed in a Green Waste container other than Green Waste. h. “Contamination Charge” means an amount charged to Service Recipients, with reimbursement to Company, to compensate Company costs for separating Solid Waste or Green Waste placed in Recyclable’s containers, or for arranging special, unscheduled collections due to placement of Solid Waste or Green Waste in Recyclables containers, or Solid Waste in Green Waste containers. i. “Dwelling Unit” means a single unit, with separate access for each unit, providing complete, independent living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking and sanitation. However, Dwelling Unit does not include a hotel or motel unit. j. “Food Waste” means Solid Waste composed of animal, fruit or vegetable matter resulting from food preparation or consumption, as well as food-soiled compostable paper products. k. “Green Waste” means any vegetative matter resulting from normal yard and landscaping maintenance that is not more than five (5) feet in its longest dimension or five (5) inches in diameter and weigh no more than fifty (50) pounds. Green Waste includes, but is not limited to, plant debris such as grass clippings, leaves, prunings, weeds, branches, brush, undecorated Christmas trees, and other forms of vegetative waste. Page 3 of 25 l. “Multi-Family Complex” means any Premises with four (4) or more Dwelling Units, where such Dwelling Units receive centralized Refuse Collection Services (and not individualized Cart-based Refuse Collection Services). m. “Multi-Family Dwelling Unit” means a Dwelling Unit in a Multi-Family Complex. n. “Overage” is defined as (i) Refuse, Recyclables or Green Waste exceeding its Container’s intended capacity such that the lid is lifted (or would be lifted if lowered) or (ii) Refuse, Recyclables or Green Waste placed on top of or in the immediate vicinity of the Container, in bags or otherwise. o. “Overage Charge” means an amount charged to Service Recipients to compensate for expense incurred by Company arising from Overages, and to provide a financial incentive to Service Recipients to subscribe to the level of service that will allow all materials to fit within the container. p. “Premises” means any parcel of real property in the Service Area where Solid Waste is generated or accumulated. q. “Process” or “Processing” means an operation or series of operations, whether involving equipment, manual labor, or mechanical or biological processes, that sorts, enhances, upgrades, concentrates, decontaminates, packages or otherwise prepares Recyclables, Green Waste, or other Solid Waste, and returns marketable elements thereof to the economic mainstream in the form of raw material for new, reused or reconstituted products. Processing begins at the time the Recyclables, Green Waste, or Solid Waste is delivered to the Processing facility and ends when the finished Processed materials are sold or reused, and the residue is properly disposed. r. “Rates” means the fees to be charged by Company to the City, and paid by City to Company, for the Collection Services and other services provided by Company and included on Exhibit “A” attached hereto, as such may be adjusted from time to time. s. “Recyclables” means the materials described as such in Exhibit B. t. “Refuse” means Solid Waste that is set out for collection and disposal pursuant to this Agreement. Refuse does not include Recyclables or Green Waste set out for collection pursuant to Sections 4(b)(ii) or (iii) of this Agreement, nor does it include Unacceptable Waste. u. “Residential Premises” means a Single-Family Premises or Multi-Family Complex. v. “Roll-Off Container” means an all-metal container with ten (10) cubic yards or more capacity that is loaded onto a specialized collection vehicle. Roll-Off Containers may also include compactors that are owned or leased by a Service Recipient, contingent upon confirmation of compatibility from Company. Page 4 of 25 w. “Service Area” means (i) the entire territory included within the City limits as of the Effective Date of this Agreement; and (ii) such additional area as may thereafter become included with the City limits from time to time due to annexation, incorporation or other means, but only from and after the time as the Company is able to provide collection services in such additional area and has reached agreement with the City as to the rates for services, and except to the extent providing such services may be otherwise prohibited by law. x. “Service Recipient” means an owner or occupant of a Residential Premises. y. “Single-Family Premises” means (i) any Premises with less than four (4) Dwelling Units, and (ii) any Premises with three (3) or more Dwelling Units where each Dwelling Unit receives individualized Cart-based Refuse Collection Services (and not centralized Refuse Collection Services). z. “Solid Waste” means all putrescible and non-putrescible solid, semi-solid, and liquid wastes that are generated or coming to exist in the Service Area, including discarded Recyclables and Organic Waste, but excluding Unacceptable Waste. aa. “Unacceptable Waste” means any waste tires, radioactive, volatile, corrosive, flammable, explosive, biomedical, infectious, bio-hazardous, regulated medical or hazardous waste, toxic substance or material, as defined by, characterized, or listed under applicable federal, state, or local laws or regulations, any materials containing information protected by federal, state or local privacy and security laws or regulations (unless tendered to Company pursuant to a separate agreement), or any material the acceptance or handling of which would cause a violation of any Applicable Law, damage to Company’s equipment of facilities, or present a substantial endangerment to the health or safety of the public or Company’s employees. Title to and liability for Unacceptable Waste shall remain with the generator at all times. bb. “White Goods” means refrigerators, freezers, stoves, water heaters, air conditioners, humidifiers, and other similar domestic large appliances such as washer, dryers with components (refrigerant gas or freon) removed by Service Recipient before collection. 2. TERM. Subject to satisfaction of the condition precedent below, the Term of this Agreement shall be for five (5) years commencing on January 1, 2023 (the “Commencement Date”) and expiring December 31, 2027, with one (1) automatic extension of two (2) years, unless either Party gives the other at least 180 days’ advance written notice of the intention to terminate the Agreement at the end of the then-current term. As a condition precedent to the commencement of this Agreement, the City must enter into a disposal agreement with Knox County by December 31, 2022, that allows for Company to deliver residents' waste to the Knox County landfill at the Page 5 of 25 City's costs. In the event the City does not enter into such a disposal agreement by December 31, 2022, this Agreement shall not commence; rather, it will be null and void without notice to either party. 3. EXCLUSIVE RIGHT; EXCEPTIONS; ENFORCEMENT. a. The City does hereby grant to Company and Company shall have the exclusive duty, right and privilege to provide Collection Services or otherwise handle all Solid Waste (including Refuse, Recyclables, Green Waste and Bulky Waste) generated, deposited, accumulated, or coming to exist at Residential Premises in the Service Area. Collection Services which are not specifically described in this Agreement will be provided according to terms and pricing established by Company. Subject to Section 3(b) below, all Residential Premises within the Service Area shall be required by City to utilize the Collection Services of Company as provided herein. All Single-Family Premises shall establish Collection Services separately and two or more Single Family premises shall not be permitted to share Collection Services under a single account. Company shall have the right to bill and collect payment for all Residential Premises in the Service Area. b. Notwithstanding the above, nothing in this Agreement shall prevent any owner, occupant or tenant of a Residential Premises from personally handling, hauling, or transporting Solid Waste generated by or from such Premises for purposes of disposing of the same at an authorized disposal area or transfer station, nor shall anything in this Agreement affect or limit the right of any person to sell Recyclables (i.e., receipt of a net payment) to any person lawfully engaged in the recycling business in the Service Area or to donate Recyclables to any bona fide charity, provided that all such Recyclables are separated by the generator. c. The City shall use good faith efforts to protect and enforce the exclusive rights of Company through appropriate ordinances and enforcement of those ordinances against third party violators. Company may independently enforce the exclusivity provision of this Agreement against third party violators, including but not limited to seeking injunctive relief, and the City shall use good faith efforts to cooperate in such enforcement actions brought by Company. d. Company’s collection services shall continue even if a street is closed due to oiling, ditching or other work. e. At no charge to the City, Company shall pick up, and dispose of, dead animals on the street right-of-way on all regular routes. 4. COLLECTION SERVICES. a. Containers. Page 6 of 25 Company shall provide each Single-Family Premises with one 96-gallon Cart for Refuse as the primary container, and one 96-gallon Cart for Recyclables. In addition to the Refuse Cart, two additional Refuse containers of less than 33-gallon capacity and less than 50# weight per container may be placed at curb for collection. i. Additional Carts will be available for a fee as set forth in Exhibit A. Company shall provide each Multi-Family Complex with a number of Carts sufficient to contain Refuse and Recyclables generated by Dwelling Units therein, as determined by Company and the Service Recipient. Company will own all Containers provided to Service Recipients hereunder, unless purchased by Service Recipient, and Service Recipient shall empty and allow Company to retrieve all Company Containers at the termination or expiration of this Agreement. ii. Company shall replace any Container that becomes damaged or destroyed during the provision of the Collection Services, or that becomes unusable due to ordinary wear and tear at no cost to the Service Recipient. However, if a Container in the possession of a Service Recipient is lost, stolen, damaged, or destroyed through no fault of Company, the Service Recipient shall be responsible to compensate Company for the replacement or repair of such Container plus pay a delivery fee as set forth in Exhibit A. Service Recipients will be responsible for maintaining the cleanliness of Containers, although Service Recipients may request a Container exchange for the fee set forth in Exhibit A. b. Collection Location, Frequency and Time. i. Refuse shall be collected from the curbside one time (1x) per week from each Single-Family Premises. Collections shall occur during ordinary hours but in no instance earlier than 6:00 a.m. unless otherwise agreed upon by WM and the City. Refuse shall be collected from Multi- Family Complexes at a frequency and from locations determined by Company and the Service Recipient, but in no event less than once per week. ii. Recyclables shall be collected from the curbside 1 time (1x) every other week from each Single-Family Premises. Collections shall occur during ordinary hours but in no instance earlier than 6:00 a.m. unless otherwise agreed upon by WM and the City. Recyclables shall be collected from Multi-Family Complexes at a frequency and from locations determined by Company and the Service Recipient, but in no event less than once every other week. iii. Green Waste shall be collected from the curbside one time (1x) per week from each Single-Family Premises. Collections shall occur during ordinary hours but in no instance earlier than 6:00 a.m. during the months of March through November and then collection will occur once a month for each month from December through February. Organic Waste shall be collected from Multi-Family Complexes at a frequency and from locations determined by Company and the Service Page 7 of 25 Recipient, but in no event less than once per week. Green Waste will be collected weekly from March 1st through November 30th of each year, and once-a-month service will be provided in the months of December, January, and February of each contract year. The Company and the City will mutually agree to the once-a-month collection schedule annually. iv. Roll Off containers will be provided annually for Christmas tree recycling. Dates and location for the Christmas tree recycling event will be mutually agreed annually. Service will be provided at no additional charge to the City. v. Back Door service will be provided for refuse collection for the physically and financially handicapped. WM shall collect one 30-gallon container at the front, or side, of the dwelling on the Service Recipient’s regular solid waste collection day; however, the Service Recipient may also place items at the curb (in conformance with the ordinance) at no additional cost. The City will contact Company if residents are to be added or deleted from this service. In addition, residents that do not meet the City's guidelines to qualify for the physically and financially handicapped service may sign up for this special collection location which is referred to as "back door service" on a subscription basis from Company. Company is responsible for billing the residents for this additional cost which is outlined in Exhibit D of this contract c. Bulky Waste. Company will provide scheduled pickup service to all Cart Service Recipients once a month upon a time to be agreed upon between the City and Contractor for 1 Bulky Waste item and 1 White Goods item per collection, at no additional charge. This collection service schedule will be mutually agreed and advertised annually. Additional pickups or additional items in excess of one Bulky Waste item or White Goods item per month per Service Recipient are subject to an additional fee as set forth in Exhibit D. d. Contamination; Overage. Collection will be limited to the contents of the provided 96-gallon cart plus two resident provided additional containers of less than 33-gallon capacity and less than 50# weight per container. i. Roll-Out Period – Education and Outreach. During the period beginning on the Commencement Date and ending on 120 days later (the “Roll-Out Period”), Company shall provide an education program designed to minimize instances of Contamination and Overage. During the Roll-Out Period, where Company documents that a particular Service Recipient has Contamination or Overage, Company shall collect the offending Container (where it can be done safely and excluding material laying on ground) and provide either a sticker or an electronic notice to the Service Recipient (if such contact information is provided by Customer) with the following information (a “Violation Notice”): • Date of the offense. Page 8 of 25 • Description of the offense. • If available, a photograph or video (or link to photograph or video). • A description of the materials that are appropriate for collection in said Container and a link to view online with educational materials; and During the Roll-Out Period, Company shall not impose a Contamination or Overage Charge. Post Roll-Out Period. The following shall apply after the Roll-Out Period: 1. Contamination. i. First and Second Occurrences. Company shall service Containers with Contamination except where there is visible Unacceptable Waste. Company shall provide a Violation Notice, where such contact information has been provided. ii. Third and Subsequent Occurrences. Company may opt to not collect Recyclables or Organic Waste Containers with Contamination; in such event, the Customer may request the container be collected as Refuse, and an additional fee will apply. Alternatively, Company may collect a Container with Contamination and invoice the Service Recipient a Contamination Charge in the amount set forth in Exhibit A. In either case, the Company shall provide a Violation Notice where such electronic contact information has been provided. 2. Overage. Company may opt to not collect Overage, unless caused by Company spillage of non-overloaded Containers during collection; in such event, the Customer may correct the Overage and request that Company return to service the container (an additional fee will apply). Alternatively, Company may collect the Container with Overage and invoice the Service Recipient an Overage Charge in the amount set forth in Exhibit A. In either case, the Company shall provide a Violation Notice where such electronic contact information has been provided. If there have been more than three instances of Overage in any 12-month period for a particular service (i.e., Refuse, Recyclables, or Green Waste), Company may increase the Customer’s service level (i.e., larger Container or more frequent service) to mitigate the Overage and may increase the charges to such Customer according to the increased service level. 3. Overweight Containers. The Company may refuse to collect any Refuse, Recyclables, or Organic Waste Container which the Company reasonably believes to be overweight. A Container shall be considered “overweight” if the total weight of the Container and contents exceeds two times the volume capacity of said Container (e.g., 192 pounds for a 96-gallon Cart). The Company shall provide notification to the Service Recipient regarding each instance of non- collection. Page 9 of 25 e. Disposal and Processing. Company shall dispose or arrange to dispose of the Refuse collected under this Agreement only at solid waste disposal facilities that are licensed and permitted and designated by the City, specifically the Knox County Landfill, Wataga, Illinois. The City will be responsible for paying any and all disposal costs for disposal of solid waste at any landfill that accepts the City’s waste material. Company also shall process or arrange to process the Recyclables and Green Waste collected under this Agreement only at Processing facilities that are licensed and permitted to process such materials. f. Holiday Schedule. The following days shall be designated holidays on which the Collection Services shall not be provided: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. If a designated holiday falls on a regularly scheduled service day, Collection Services will be performed on the next weekday. g. Special Services. From time to time, Service Recipients may request performance of special services, where a rate is not provided in Exhibit A. Company shall make good faith efforts to provide the requested service at a reasonable rate negotiated with the Service Recipient h. Compliance with Laws. The Collection Services shall be performed in accordance with Applicable Law. i. Personnel and Equipment. The Collection Services shall be performed by properly trained and licensed personnel in adequate numbers and with adequate number of vehicles in good condition and fit for intended purpose to complete the Collection Services in a safe and timely manner. WM shall provide trucks that will contain waste materials so that leaking, spilling, or blowing of litter or fluids is prevented. Any scattered waste or liquids leaked shall be collected by WM as soon as reasonably possible. j. Supervision. Company shall provide competent supervision in charge of working crews at all times while providing the Collection Service. k. Missed Pick-Ups and Complaints. All Refuse, Recyclables and Organic Waste Containers must be placed at the curb or other designated location and ready for pick-up before 6:00 a.m. on the collection day; any Containers not collected because they are not at the curb or other designated location on time shall not be considered a missed pick-up. All complaints as to Company’s provision of the Collection Services, including alleged missed pick-ups, shall be given prompt and courteous attention. Company shall attempt to resolve all complaints promptly and shall cure all missed pick-ups that are not the result of force majeure events within one (1) week, conditions permitting. l. Public Outreach. Company acknowledges that education and public awareness are essential elements of efforts to achieve recycling goals. Accordingly, the Company and the City will implement a public education program to expand public and Service Recipient awareness concerning Page 10 of 25 the necessity for methods of reducing, reusing, and recycling waste materials. The Company will cooperate fully with the City in this regard. The City shall have primary responsibility for developing, designing and executing overall public promotion, education and outreach programs, with the assistance and cooperation of the Company. The Company shall have primary responsibility for providing service-oriented information and outreach to Service Recipients and implementing ongoing recycling promotions, education and outreach programs, at the direction of the City. The Company shall keep the public informed of programs and encourage participation through an Annual Service Update. Once per calendar year, the Company shall provide an Annual Service Update for each service sector, the format, content and timeframe of which shall be subject to prior review and approval by the City. The Annual Service Update shall be transmitted to all Service Recipients by mail, e-mail, or other electronic means and, at a minimum, shall include an informational brochure indicating Rates, all Collection Services available, Cart preparation and other service requirements, Holidays, contact information, inclement weather and other policies and other useful Service Recipient information. The Company shall develop and periodically update and maintain sufficient quantities of new Service Recipient information materials, the format and content of which shall be subject to prior review and approval by the City, which shall not be unreasonably withheld and must be reviewed within two (2) weeks. Upon approval, materials shall be transmitted by mail, e-mail, or other electronic means to every new Service Recipient and shall, at a minimum, include a statement of applicable rules and service policies, Rates, services and preparation requirements, Holidays, collection day, Company Service Recipient service information and contact information. Materials shall be available in accessible and alternative language formats upon request. m. New or Enhanced Diversion Programs. In the event any federal, state, or local law or regulation is adopted or becomes effective after the date of this Agreement which imposes upon City or Company a requirement for the implementation of any source separated program for the collection of any waste material not already covered by this Agreement, increases City’s diversion requirement under Applicable Law, changes the methods for obtaining or measuring compliance with diversion requirements, or changes public education and outreach requirements, Company shall design and present a program to City to comply with such new laws or regulations. At such time as (if) any such changed services are implemented, Company and City shall meet and confer in good faith to determine a fair and reasonable adjustment to the maximum rates set forth in Exhibit A in order to compensate Company for implementing said changed services. Page 11 of 25 n. Natural Disasters. Company will use commercially reasonable efforts to assist City at the City’s request with emergency collection service in the event of major disaster, such as an earthquake, storm, riot or civil disturbance, by providing equipment and drivers based on negotiated services and rates between City and Company. City is not required to utilize the services of Company. In addition, where the disaster results in the loss of Service Recipient containers, Company shall replace the containers and City shall reimburse Company for the cost of replacement. o. Reporting. To provide monthly reports to the City which include, but are not limited to, total tons of refuse collected, number of White Goods collected, total tons of yard waste collected, number of user fees stickers sold and to what retail outlets, number of complaints received, weight of recyclables collected, revenues received from the sale of recyclables and the estimated monthly household participation rates in the recycling program. This report is due by the 10th of the month following the service. 5. AT YOUR DOOR SPECIAL COLLECTIONSM. Contractor shall provide each Unit the opportunity to participate in the At Your Door Special Collections program. The types of materials and other particulars of the At Your Door program are described in Exhibit C, which is attached hereto and incorporated herein by reference. 6. SERVICE RECIPIENT BILLING BY THE CITY. a. Service Recipient Billing. The City shall invoice and collect payments from Service Recipients, and shall compensate the Company monthly for Collection Services, in a total amount based upon the service charges for Collection Services, as they may be adjusted from time to time, and any applicable additional charges, as provided in Exhibits A. and D. In calculating such monthly compensation to the Company, the applicable per unit rates shall be multiplied by the number of Service Recipients. The aggregate number of such Service Recipients is currently estimated by the City to be as follow as of the effective date of this Agreement: 10,568 Single-Family Premises. Company Submittal of Invoicing Information. In addition, Company will submit to City documentation of Additional Services provided each month at the rates set forth on Exhibit D subject to Section 4 (c). On or before the 10th of each month, Company shall provide the City an invoice for services provided based on the then-current Service Recipient count for Cart services and Bin services for the previous month. The City shall pay invoices within thirty (30) days of the invoice date. Payment by the City shall be made by check, wire transfer or ACH debit. The City shall pay a late Page 12 of 25 fee on all past due amounts accruing from the date of the invoice at a rate of two and one-half percent (2.5%) per month b. Annual Determination of the Number of Premises With City Billing. 1. Prior to December 31, 2023, and each December 31 thereafter, the number of City-billed Service Recipients shall be determined as follows: i. Once a year and not later December 31 of each year the City shall provide to the Company the total number of City-billed Service Recipients as determined by the City. ii. Company shall have forty-five (45) days to review the total number of City-billed Service Recipients and the supporting documentation supplied by the City. iii. Company shall inform the City in writing not later than 10 days following the end of the 45-day review period of any disagreement with the total number of City- billed Service Recipients and the basis for such disagreement. iv. If Company and the City are unable to agree upon the total number of City- billed Service Recipients within 10 days after receipt from the Company of the notice of disagreement, either Party may submit the matter to the City Council for resolution in its reasonable judgment, provided however, that where Company substantiates that the service has been provided, and the City does not agree to pay for the services, Company may remove the containers from the premises of the Service Recipient unless payment in full in arrears is subsequently received from the City. c. Additional Billed Services. Where a Service Recipient requests additional Bulky Waste collection or collection of White Goods in addition to the monthly collection, Company shall bill Service Recipient for those additional collection services in accordance with this Agreement. Additional billed services provided shall be at the rates set forth on Exhibit D. d. Additional Billed Services for Services Provided To City Facilities. Contractor shall provide the collection of Refuse, Recyclables and Green Waste from the City facilities listed on Exhibit E at the rates set forth on Exhibit A. 7. SERVICE RATES. a. Service Rate Schedule. Company shall provide the Collection Services for the rates set forth in Exhibit A (the “Rates”) and Additional Services for the rates set forth in Exhibit D, as the same may be adjusted in accordance with this Section 7. b. Extraordinary Adjustments., The Rates set forth in Exhibits A and D shall, upon mutual agreement of the parties, be further adjusted to fully capture increased expenses and lost revenue associated with performance of the Collection Services hereunder due to any one or more of the following causes: Page 13 of 25 1. Uncontrollable Circumstance (see Section 10). 2. Changes in Applicable Law that is effective after the Effective Date of this Agreement. 3. Increase in surcharges, fees, assessments or taxes levied by federal, state or local regulatory authorities or other governmental entities related to the Collection Services. 4. Changes in baseline assumptions, such as changes in volumes collected and changes in the amount of container contamination 5. Increase of at least 10% in the cost of transportation, including fuel and third- party transportation costs; or 6. Any other extraordinary circumstances or causes or reasons that are not within the reasonable control of Company. If Company requests a Rate adjustment pursuant to this Section 7(b), it shall prepare a Rate adjustment request setting forth its calculations of the increased costs/lost revenue and accompanying adjustment to the Rates necessary to offset such increased costs/lost revenue. The City may request documentation and data reasonably necessary to evaluate such request by Company, and may retain, at its own expense, an independent third party to audit and review such documentation and request. If such third party is retained, the City shall take reasonable steps, consistent with Applicable Law, to protect the confidential or proprietary nature of any data or information supplied by Company. All properly calculated Rate adjustments shall be deemed to take effect upon mutual agreement of the parties. In addition, if the request is based upon any new or increased third party fees, taxes, assessments or charges, the City shall approve the Rate adjustment within 90 days to ensure that such fees, taxes, assessments or charges are passed on to Service Recipients by the date the same are effective. 8. DEFAULT AND TERMINATION Except as otherwise provided in Section 10 (Force Majeure), the failure of either Party to perform a material obligation under this Agreement shall be considered a breach of this Agreement, and the breaching Party shall be in default. In the event of default, the non-defaulting Party shall give written notice to the other Party of the default, and the defaulting Party shall have: (i) ten (10) days from the receipt of the notice to cure any failure to pay money under this Agreement, or (ii) thirty (30) days from the receipt of the notice to cure any other default under this Agreement. If the defaulting Party fails to cure the breach within the allotted time, the non- defaulting Party may, at its option, immediately terminate the Agreement by written notice to the Page 14 of 25 defaulting Party. In the event of a default, the defaulting Party agrees to pay all damages caused by said default, to include, without limitation reasonable attorneys’ fees and costs associated with enforcement of this Agreement. Under no circumstances shall either Party be liable for any consequential, indirect, punitive or special damages for any alleged default under this Agreement. 8. INDEPENDENT CONTRACTOR Company shall perform the Collection Services as an independent contractor. Company, its officers, employees, agents, contractors or subcontractors, are not and shall not be considered employees, agents or servants of the City for any purpose whatsoever under this Agreement or otherwise. Company at all times shall have exclusive control of the performance of the Collection Services. Nothing in this Agreement shall be construed to give City any right or duty to supervise or control Company, its officers, employees, agents, contractors, or subcontractors, or to determine the manner in which Company shall perform its obligations under the Agreement. 9. SUBCONTRACTORS Company shall not use subcontractors to perform the Collection Services described hereunder unless Company has obtained prior written approval from the City, which approval shall not be unreasonably delayed or withheld. In the event that written approval is obtained, Company shall remain liable to the City for the subcontractor’s performance of the Collection Services as if they were being provided by Company itself. 10. FORCE MAJEURE Except for the failure to make payment when due, neither party shall be in default for its failure to perform or delay in performance caused by an Uncontrollable Circumstance, and the affected party shall be excused from performance during the occurrence of such events. For purposes of this Agreement, “Uncontrollable Circumstances” means any act of terrorism, act of God, landslides, lightning, forest fires, storms, floods, typhoons, hurricanes, severe weather, freezing, earthquakes, volcanic eruptions, other natural disasters or the imminent threat of such natural disasters, pandemics, quarantines, civil disturbances, acts of the public enemy, wars, blockades, public riots, labor unrest (e.g., strikes, lockouts, or other labor disturbances), acts of domestic or foreign governments or governmental restraint or other causes, whether of the kind enumerated or otherwise, and whether foreseeable or unforeseeable, that are not reasonably within the control of a party. Page 15 of 25 11. INDEMNIFICATION a. Company agrees to indemnify, defend, and hold City harmless from and against all claims and actions, causes of action, suits, debts, damages, liabilities and costs whatsoever, including but not limited to reasonable attorneys’ fees and costs of defense, based upon or arising out of Company’s breach of this Agreement, or based upon or arising out of any injuries (including death) to persons, or damage to property, to the extent caused by the negligent acts or omissions or willful misconduct of Company, or any of its directors, officers, employees, agents, or subcontractors, in the performance of this Agreement. b. To the fullest extent permitted by law, City agrees to indemnify, defend, and hold Company harmless from and against all claims and actions, causes of action, suits, debts, damages, liabilities and costs whatsoever, including but not limited to reasonable attorneys’ fees and costs of defense, based upon or arising out of City’s breach of this Agreement, or based upon or arising out of any injuries (including death) to persons, or damage to property, to the extent caused by the negligent acts or omissions or willful misconduct of City, or any of its directors, officers, elected or appointed officials, employees, agents, or subcontractors, in the performance of this Agreement. c. Notwithstanding any provision in this Agreement to the contrary, Company shall not be responsible for any damage to driving surfaces that is the result of ordinary wear and tear during the performance of the Collection Services. d. The indemnification obligations of this section shall survive the termination or expiration of this Agreement for any reason. 12. INSURANCE Company shall maintain at its own cost and expense the following minimum limits of occurrence-based insurance during the term of this Agreement: Type Amount A. Worker’s Compensation Statutory B. Employer’s Liability $500,000 C. Comprehensive General Liability $500,000 per occurrence $1,000,000 aggregate D. Automobile Liability (owned and non-owned) i. Bodily Injury $1,000,000 per occurrence ii. Property Damage Liability $500,000 per occurrence E. Excess/Umbrella $500,000 per occurrence The City, its elected and appointed officials and employees, shall be included as additional insured parties under the CGL, Automobile and Excess/Umbrella coverages. Prior to commencement of the Collection Services, Company shall deliver to City certificate(s) of insurance evidencing the Page 16 of 25 required coverages. The certificate(s) shall provide that any change restricting or reducing coverage, or the cancellation of any policies under which certificates are issued, shall not be valid unless at least 30 days’ written notice of change or cancellation is provided. 13. MISCELLANEOUS PROVISIONS a. This Agreement shall be binding on and shall inure to the benefit of the Parties hereto and their respective successors and assigns. b. This Agreement shall be construed in accordance with the law of the state in which the Collection Services are provided. c. All written notification required by this Agreement shall be effective upon receipt and delivered by Certified Mail, Return Receipt Requested, overnight delivery by a nationally recognized overnight delivery service, or by hand delivery to the Party’s address below: If to Company: Waste Management of Illinois, Inc. 3552 E Washington Street, East Peoria, Illinois 61611_ Attn: _Kevin Norville, Senior District Manager__ If to City: City of Galesburg_ 55 W. Tompkins Street, Galesburg, Illinois 61401 Attn: City Manager_ d. If any provision of this Agreement is declared invalid or unenforceable, then such provision shall be severed from and shall not affect the remainder of this Agreement; however, the Parties shall amend this Agreement to give effect, to the maximum extent allowed, to the intent and meaning of the severed provision. e. In the event either Party successfully enforces its rights against the other hereunder, the other Party shall be required to pay the prevailing Party’s attorneys' fees and court costs. f. Company’s rights and obligations under this Agreement may not be assigned without the prior written approval of the City, which shall not be withheld unreasonably nor required with respect to an assignment to an affiliate of Company. Page 17 of 25 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date above. WASTE MANAGEMENT OF ILLINOIS, INC. By: __________________________________ Name: Brad Pollock Title: President GALESBURG, ILLINOIS By: __________________________________ Name: Wayne Carl Title: Interim City Manager Page 18 of 25 EXHIBIT A COMPANY RATES Weekly Residential Refuse (96-gallon cart + 2 owner provided containers 33 gal or less 2023 2024 2025 2026 2027 Residential per customer, per month $ 8.38 $ 8.80 $ 9.24 $ 9.70 $ 10.19 Estimated Annual Total for Refuse Collection $ 1,062,718.00 $ 1,115,854.00 $1,171,647.00 $1,230,229.00 $ 1,291,740.00 Cost per refuse sticker $ 2.00 $ 2.00 $ 2.00 $ 2.00 $ 2.00 95‐gallon cart subscription/per month $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 At Your Door Service, per month** $ 2.25 /unit/mo. $ 2.36/Unit/mo. $ 2.48 /unit/mo. $ 2.60/unit/mo. $ 2.75/unit/mo. Estimated Annual Total for At Your Door Service $285,336.00 $299,285.76 $314,503.68 $329,721.60 $348,744.00 Residential Recycling -, collection every other week 2023 2024 2025 2026 2027 Residential per customer, per month $ 4.01 $ 4.21 $ 4.42 $ 4.54 $ 4.87 Estimated Annual Total $ 508,532.00 $ 533,959.00 $ 560,657.00 $ 588,690.00 $ 618,124.00 Residential Green Waste Collection & Disposal 2023 2024 2025 2026 2027 Residential per customer, per month $ 3.56 $ 3.74 $ 3.92 $ 4.12 $ 4.33 Estimated Annual Total $ 451,465.00 $ 474,038.00 $ 497,740.00 $ 552,627.00 $ 548,758.00 Compost Back Haul per ton* $ 425.00 $ 450.00 $ 470.00 $ 490.00 $ 515.00 City Facilities 2023 2024 2025 2026 2027 Refuse Collection/Disposal $ 34,513.00 $ 36,238.00 $ 38,050.00 $ 39,953.00 $ 41,950.00 Green Waste Collection/Disposal $ 2,163.00 $ 2,271.00 $ 2,384.00 $ 2,504.00 $ 2,629.00 Cost per pull for "call‐in basis" $ 425.00 $ 450.00 $ 470.00 $ 490.00 $ 515.00 Recycling $ 4,164.00 $ 4,372.00 $ 4,591.00 $4,821.00 $ 5,062.00 ** Charges listed under Household Hazardous Waste are for city wide participation in the At Your Door service described in the proposal. Self-scheduled on demand service provided as often as requested. • Late payment (2.5% or $5.00, whichever is greater) • Overage/Snapshot quoted individually • Container exchange $ 40.00 after first 90 days • Extra container $ 3.00 per month, minimum one year rental • Replacement container $ 105.00 per container • Extra pickup quoted individually • Other charges described in Section 7 of the Agreement *Back haul finished compost from Company’s designated landfill to City’s Brush Drop off Facility. Page 19 of 25 EXHIBIT B RECYCLABLES SPECIFICATIONS RECYCLABLES must be dry, loose (not bagged) and include ONLY the following: NON-RECYCLABLES include, but are not limited to the following: Plastic bags and bagged materials (even if containing Recyclables) Microwavable trays Mirrors Window or auto glass Light bulbs Coated cardboard Porcelain and ceramics Plastics not listed above including but not limited to those with symbols #3*, #4*, #5, #6*, #7* and unnumbered Expanded polystyrene Coat hangers Glass and metal cookware/bakeware Household appliances and electronics, Hoses, cords, wires Yard waste, construction debris, and wood Flexible plastic or film packaging and multi-laminated materials Needles, syringes, IV bags or other medical supplies Food waste and liquids, containers containing such items Textiles, cloth, or any fabric (bedding, pillows, sheets, etc.) Excluded Materials or containers which contained Excluded Materials Napkins, paper towels, tissue, paper plates, paper cups, and plastic utensils Any paper Recyclable materials or pieces of paper Recyclables less than 4” in size in any dimension Propane tanks, batteries Cartons* Aseptic Containers* * These materials may be deemed Recyclables upon written consent of Company, which may be withdrawn upon notice to City if there is no commercially viable market. ADDITIONAL SPECIFICATIONS: Contained materials may not include Contamination or any Excluded Materials. Containers with Contamination or Excluded Materials may be delivered to the designated transfer or disposal facility for disposal. “Excluded Materials” means radioactive, volatile, corrosive, flammable, explosive, biomedical, infectious, bio-hazardous or toxic substance or material, or regulated medical or hazardous waste as defined by, characterized or listed under applicable federal, state, or local laws or regulations, materials containing information (in hard copy or electronic format, or otherwise) which information is protected or regulated under any local, state or federal privacy or data security laws, including, but not limited to the Health Insurance Portability and Accountability Act of 1996, as amended, or other regulations or ordinances. Company reserves the right, upon notice to City, to reclassify Recyclables as non-Recyclables for such period of time that the cost process, transport and market such materials exceed its then-current value. Aluminum cans – empty Newspaper PET bottles with the symbol #1 – with screw tops only – empty Mail HDPE plastic bottles with the symbol #2 (milk, water bottles detergent, and shampoo bottles, etc.) – empty Uncoated paperboard (ex. cereal boxes; food and snack boxes) Uncoated printing, writing and office paper Steel and tin cans – empty Old corrugated containers/cardboard (uncoated) Glass food and beverage containers – brown, clear, or green – empty* Magazines, glossy inserts and pamphlets Page 20 of 25 EXHIBIT C At Your Door Special Collection SM 1. Definitions (a) “Eligible Materials” shall mean most ordinary household, automotive and gardening chemicals, electronics and other items identified by Contractor as being eligible for collection but shall exclude Ineligible Materials. Eligible Materials may vary depending on federal, state and local regulations and shall be subject to specific instruction sheet sent to the Unit. Below is a non-exhaustive list of Eligible Materials, but Contractor, in its sole discretion, reserves the right to modify the list below and/or definition of Eligible Materials. Household Items Paint Products Batteries and Fluorescent Lamps Electronics Automotive Material • Ammonia • Floor stripper • Drain cleaner • Floor cleaner • Tile/shower cleaner • Carpet/upholster y cleaner • Rust remover • Toilet bowl cleaner • Hobby glue • (5-gallon maximum size container) • Oil based paint • Latex paint • Stripper and thinner • Caulking • Wood preservative and stains • Sealers • Spray paint • Artist paint • Household, Nicad, NiMH and Lithium Ion batteries • Straight fluorescent tubes/ Compact fluorescent bulbs (5 max per p/u) • Compact fluorescent lamps (CFL) and high intensity lamps (Includes related cords) • Televisions (1 max. per p/u) • Computer monitors • CPU/computer tower • Laptop and tablet computers • Keyboard, Mouse • Fax machine • Desktop printer/scanner • CDROM/DVD/CD/ • tape player • VCR • Cell phone • MP3 player, iPod • Microwave • Motor oil • Antifreeze • Waxes/Polishes • Cleaners • Brake fluids • Used oil filters • Transmission fluid • Windshield washer fluid • Hydraulic fluid • Vehicle batteries (4 max per p/u) Swimming Pool Chemicals Mercury Containing Flammable and Combustible Garden Chemicals Sharps • Pool acid • Chlorine tablets and liquid • Stabilizers • Thermostats • Thermometers • Switches (Must be placed in containers designed and sold for the containment and transportation of such material) • Gasoline and Diesel fuel • Kerosene • Solvents • Insect sprays/Insecticides • Weed killers • Fertilizer • Herbicides • Pesticides (Sharp items must be placed into a sealed, rigid, puncture- resistant container) • Syringes • Needles • Lancets (b) “Ineligible Materials” shall mean any and all of the following: (i) material not included in the list of Eligible Materials, including but not limited to, biological waste, ammunition and explosives, asbestos, appliances (washing machines, refrigerators vacuums or tools), construction related debris, containers over 5 gallons, fire extinguishers, food waste, pressurized cylinders, medicines/pharmaceuticals, radioactive materials, tires, trash, liquid Page 21 of 25 mercury, white goods, smoke and carbon monoxide detectors, cooking oil, bulky items and Incandescent light bulbs and LED lights; (ii) commercial materials and/or materials generated from the operation of a business, even if the business is run out a residential home; (iii) any materials, including Eligible Materials, that are improperly packed, leaking, unlabeled, unknown or unidentifiable material, oversized or in unusually large quantities or exceed the pre-arranged quantities; (iv) any material that is prohibited from being received, managed or disposed of at a transfer, storage or disposal facility used hereunder by federal, state or local law, regulation, ordinance, permit or other legal requirement; (v) materials not prepared in accordance with the specific instruction sheet sent to the Unit; (vi) any other material that poses a risk to Contractor’s equipment or employees; (vii) any materials containing information protected by federal, state or local privacy and security laws or regulations; and, (viii) any other items Contractor, in its sole discretion, deems excluded from the scope of this program. (c) “Unit” shall mean a Unit as defined in the Agreement where Eligible Materials may be collected that is subject to services described herein. 2. Scope and Scheduling of Services. (a) Contractor shall provide Unit with collection, management, transportation, disposal, and treatment of Eligible Materials generated by Units with the Municipality during the term of this Agreement. This is a demand-based service, so the frequency of collections will vary. The parties agree that the At Your Door program is designed for the routine and ordinary collection of home generated special materials. (b) For Units to utilize this service, they must first contact Contractor to schedule a home collection. Residents can request a home collection of their Eligible Items two different ways: i. Website. Residents may go to www.wmatyourdoor.com, which is accessible 24/7; or, ii. Phone. Residents may call the At Your Door Operations Service Center at the Contractor provided phone number during Contractor’s hours of operation Monday through Friday. (c) The Unit must provide an estimate of the types and quantity of Eligible Materials to be collected. Contractor then provides the Unit with a specific date for their home collection. (d) Depending on the Eligible Materials to be collected, Contractor may send the Unit a collection kit after scheduling collection. The collection kit consists of a plastic containment bag, plastic cable tie, and an instruction sheet. Units that only have electronics, vehicle batteries and unbroken fluorescent lamps do not need, and will not be sent, a collection kit because such items can be collected without being placed in the containment bag; however, the resident must follow the instructions communicated to them on the phone and available at www.wmatyourdoor.com. Each Unit is solely responsible for removing any and all data and personal information from any Eligible Materials prior to collection. (e) The Unit must adhere to the instructions in the collection kit and place their Eligible Materials at the front door or in the front of their garage where materials are visible and accessible by 7:00am on the scheduled collection day. Contractor will not enter the Page 22 of 25 premises, which include homes, garages, basements, or sheds to gather or remove any materials. Additional instructions may apply based on applicable regulations. (f) On the scheduled collection date, Contractor will collect Eligible Materials that are properly prepared and placed out in a timely manner. In the event that the Eligible Materials are not properly or timely set out for collection, or the materials exceed the pre-arranged quantities to be collected or if the materials are, or contain, Ineligible Materials, Contractor may reject the materials. In the event Contractor rejects the materials, Contractor will provide the Unit with written notification providing information as to the reasons for rejection. (g) Contractor may also conduct a survey of the program via an online survey and/or a survey card sent to Units. (h) Contractor and the Municipality each have the right to discontinue the At Your Door Special Collection program by providing the other Party with at least sixty (60) days’ notice. The Parties agree that this right to discontinue applies solely to At Your Door Special Collection program; not to any other services described in the Agreement. In the event of the discontinuance, expiration or termination of these services, Contractor shall not be obligated to provide more service collections to the Municipality for the last 60 days than the monthly average of service collections for the prior 6 months of service (i.e. if the Contractor typically provides an average of 40 collections per month for the prior 6 months, then the Contractor will provide no more than 40 collections per month for the final two months of service.) 3. Allocation of Risk. (a) The Municipality agrees to indemnify, defend, and hold Contractor harmless from and against all claims and actions, suits, debts, damages, liabilities and costs whatsoever, including but not limited to attorneys’ fees and costs of defense, based upon or arising out of the Municipality’s breach of this Agreement, and based upon or arising out of any injuries (including death) to persons, or damage to property, to the extent caused in whole or in part by the negligent acts or omissions of the Municipality, or any of its directors, officers, employees, agents, or subcontractors, in the performance of this Agreement. (b) Contractor agrees to indemnify, defend, and hold the Municipality harmless from and against all claims and actions, suits, debts, damages, liabilities and costs whatsoever, including but not limited to attorneys’ fees and costs of defense, based upon or arising out of the breach of this Agreement, and based upon or arising out of any injuries (including death) to persons, or damage to property, to the extent caused in whole or in part by the negligent acts or omissions of Contractor, or any of its directors, officers, employees, agents, or subcontractors, in the performance of this Agreement. (c) Notwithstanding any provisions to the contrary, Contractor is not responsible for any Eligible Materials placed out for collection until the items are physically collected by Contractor and title to and liability for Ineligible Materials shall remain with the Unit at all times. Page 23 of 25 (d) Contractor is not responsible for any spills or property damage caused by any materials set out for collection by Units unless the spill or property damage is solely the result of Contractor’s negligence. (e) The indemnification obligations of this section shall survive the termination or expiration of this Agreement for any reason. 4. Municipality’s Obligations. (a) The Municipality is responsible for notifying its residents of the program. (b) At least 30 days prior to the Commencement Date, the Municipality must provide Contractor, in an Excel spreadsheet, a complete list of addresses of Units within the Municipality along with the full street address, city, state and zip code along with apartment or unit number, if applicable, of each Unit. (c) If additional Units are added within the Municipality’s boundaries, the Municipality will provide Contractor with the above information for each such Unit(s) within 60 days of the addition of the Unit(s). 5. Contractor’s Obligations. (a) Contractor will manage Eligible Materials collected from Units in a safe and workmanlike manner in full compliance with all valid and applicable federal, state and local laws, ordinances, orders, rules and regulations. (b) Contractor will use disposal facilities that have been issued permits, licenses, certificates or approvals required by valid and applicable laws, ordinances and regulations necessary to allow the facility to accept, treat and /or dispose of Eligible Materials. (c) Except as provided herein, Contractor makes no other warranties and hereby disclaims any other warranty, whether implied or statutory. 6. Miscellaneous. (a) Neither party shall be in default for its failure to perform or delay in performance caused by events or significant threats of events beyond its reasonable control, whether or not foreseeable, including, but not limited to, strikes, labor trouble, riots, imposition of laws or governmental orders, fires, acts of war or terrorism and acts of God, and the affected party shall be excused from performance during the occurrence of such events. In the event of the occurrence of such an event, Contractor reserves the right to suspend the At Your Door Special Collection program for a period of up to six months. (b) The services set forth in this Exhibit are subject to all applicable terms and conditions set forth in the Agreement. The Parties agree that the incorporation of this Exhibit and the services described in this Exhibit do not alter the scope of the regular curbside collection services set forth in the Agreement or otherwise alter the various waste definitions in the Agreement. Page 24 of 25 EXHIBIT D ADDITIONAL SERVICES WHEN REQUESTED BY A RESIDENT Collection of 1 Bulky Waste item and 1 White Goods item per month per Service Recipient is included in the Service Recipient’s monthly rate. In the event more than 1 Bulky Waste item or 1 White Goods item is collected per month from a Service Recipient, then the following rates would apply. Contractor shall provide an invoice to the Service Recipient to be paid by Service Recipient within 30 days from the date of the invoice. Additional services 2023 2024 2025 2026 2027 Bulky Waste Items $ 20.00 / ITEM $ 20.00 / ITEM $ 20.00 / ITEM $ 20.00 / ITEM $ 20.00 / ITEM Special Pickup Rate for Multiple Bulky Waste Items $20/00/ Yard $20/00/ Yard $20/00/ Yard $20/00/ Yard $20/00/ Yard White Goods* $ 20.00/ITEM $ 20.00 / ITEM $ 20.00 / ITEM $ 20.00 / ITEM $ 20.00 / ITEM Special Pickup Rate for Multiple White Goods Items $20/00/ Yard $20/00/ Yard $20/00/ Yard $20/00/ Yard $20/00/ Yard Page 25 of 25 EXHIBIT E ADDITIONAL SERVICES PROVIDED AT CITY FACILITIES Facility Name Container Size Frequency Address Refuse Collection Central Garage 2 cubic yards 1 time weekly 122 S. Henderson St. Street Division 4 cubic yards 1 time weekly 122 S. Henderson St. Water Plant 4 cubic yards 1 time weekly 920 W. Main St. Airport Terminal 2 cubic yards 1 time weekly 58 Illinois Rte 164 Brooks St. Fire Station 1 96-gallon cart Collected on residential route 1575 E. Brooks St. Fremont Fire Station 2 96-gallon cart Collected on residential route 1445 W. Fremont St. PSB/City Hall 1-4 cubic yards 5 times weekly 55 W. Tompkins St. Lakeside Recreation Center 1-2 cubic yards 1 time weekly 1033 S. Lake Storey Rd. Lakeside Waterpark 1-4 cubic yards 2 times weekly 1033 S. Lake Storey Rd. Lake Storey Pavilion & Beach 1-6 cubic yards 2 times weekly 1572 Machen Drive Hawthorne Pool 1-2 cubic yards 2331 Veterans Drive Hawthorne Gym 1-2 96-gallon cart 1 time weekly 2265 Veterans Drive Community Center 1-4 cubic yards 2 times weekly 150 E. Simmons Street Lake Storey Parks 1-2 30-cubic yards On call Off of North Lake Storey Rd. Linwood Cemetery 1-3 cubic yards 1 time weekly 2118 W. Main Street Galesburg Downtown Council 1-3 cubic yards 2 times weekly Behind 161 S. Cherry St. Galesburg Public Library 1-2 cubic yards 2 times weekly 40 E. Simmons St. Green Waste Brooks St. Fire Station Bags/cans/bundles Collected on residential route 1575 E. Brooks St. Fremont Fire Station Bags/cans/bundles Collected on residential route 1445 W. Fremont St. Lake Storey Parks 1 30-cubic yards On call Off of North Lake Storey Rd. Galesburg Downtown Council 4 96-gallon carts 1 time weekly Behind 161 S. Cherry St. Recycling PSB/City Hall 6 96-gallon carts 1 time per week 55 W. Tompkins St. Water Plant 2 96-gallon carts 1 time per week 920 W. Main St. Community Center 1 96-gallon carts On call 150 E. Simmons Street Lake Storey Pavilion & Beach 2 96-gallon carts 1 time per week 1572 Machen Drive Brooks Street Fire Station 1 96-gallon carts Collected on residential route 1575 E. Brooks St. Fremont Fire Station 2 96-gallon carts Collected on residential route 1445 W. Fremont St. Central Fire Station 1 96-gallon carts 1 time per week 55 W. Tompkins St. Galesburg Public Library 2 96-gallon carts 1 time per week 40 E. Simmons St. TOWN OF THE CITY OF GALESBURG Date:October 3, 2022 Agenda Number:22-9021 TOWN FUND $2,581.40 GENERAL ASSISTANCE FUND $5,957.49 IMRF FUND SOCIAL SECURITY/MEDICARE FUND $2,218.37 LIABILITY FUND $143.86 AUDIT FUND TOTAL $10,901.12 TRUSTEE LETTER TOWN OF THE CITY OF GALESBURG OCTOBER 3, 2022 AGENDA ITEM:Ordinance amending the 2022 Township Budget and Appropriation Ordinance. SUMMARY RECOMMENDATION:It is recommended by the Township Supervisor, Township Clerk, Caseworker, and Office Manager, that this ordinance be approved. BACKGROUND:Due to a recent high volume of inquiries for Emergency Rental Assistance, we have depleted our budget allocation for this particular line item. There is sufficient funding available within the Emergency Assistance budget, both in Emergency Utilities and Emergency Miscellaneous. When constructing the budget over a year ago, we were unable to predict the high demand for rental assistance due to evictions vs utility shut-offs. As of now, we have over $31,000 in our budget line for Emergency Utilities and $0.00 in the budget line for Emergency Rent. Numerous factors have contributed to this, including depleted federal COVID-19 funding for rental assistance to help individuals avoid eviction over the past two years. In addition, other agencies have seen their funds depleted this summer which resulted in the Township receiving more calls for help than in past years and a greater assistance burden. Also due to the pandemic, LIHEAP (Low Income Home Energy Assistance Program) expanded who they could help and are able to provide more utility funding to families than in previous years. This created a scenario where the Township did not need to help with as much emergency utility assistance as in the past. This budget amendment would leave approximately $7,200 available for qualified Emergency Utility applicants for the remainder of the year. BUDGET IMPACT:None, only reallocating funding line items as follows: Transfer $3,000 from Emergency Miscellaneous to Emergency Rent, leaving a $1,000 balance. Transfer $24,000 from Emergency Utilities to Emergency Rent, leaving a $7,199.25 balance. SUPPORTING DOCUMENTS: 1. Ordinance ______________________________________________________________________________________ Prepared by KRB Page 1 of 1 22-9022 ORDINANCE NO. An amended ordinance appropriating for all town purposes for Township,Knox County, Illinois, for the fiscal year beginning January 1, 2022, and ending December 31, 2022. BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township, Knox County, Illinois. SECTION 1:That the amounts hereinafter set forth,or so much thereof as may be authorized by law,and as may be needed or deemed necessary to defray all expenses and liabilities of the Town of the City of Galesburg Township,be and the same are hereby appropriated for the town purposes of the Town of the City of Galesburg Township,Knox County,Illinois,as hereinafter specified for the fiscal year beginning January 1,2022,and ending December 31, 2022. SECTION 2:That the following budget containing an estimate of revenues and expenditures is hereby adopted for the following funds, Town Fund General Assistance Fund IMRF Fund Social Security & Medicare Fund Liability Fund Audit Fund 1. General Town Fund Beginning Balance 1/1/2022 $507,934.00 Revenues Property Tax $310,500.00 Replacement Tax $60,000.00 Interest Income $200.00 Total Revenues $370,700.00 Total Funds Available $878,634.00 Expenditures Administration $173,753.00 Assessor $342,000.00 Total Expenditures $515,753.00 Ending Balance 12/31/2022 $362,881.00 1.11 Administration Personnel Salaries $116,253.00 Total $116,253.00 Contractual Services Legal & Professional Service $2,500.00 Travel Expenses - Other $2,000.00 Total $4,500.00 Commodities Office Supplies/Postage/Publications $3,500.00 Operating Supplies Total $3,500.00 Other Expenditures Building - Maintenance $20,000.00 Town Hall $17,000.00 Miscellaneous Expense $500.00 Contingencies $1,000.00 Capital Outlay - Equipment $5,000.00 Maintenance Agreement $4,000.00 Bonds $2,000.00 Total $49,500.00 Total Administration $173,753.00 1-12 Assessor Personnel Salaries $218,000.00 Health Insurance $75,000.00 Total $293,000.00 Contractual Services Maintenance Agreements $6,700.00 Maintenance Service - Vehicle $3,000.00 Travel & Training - Assessor $2,500.00 Travel & Training - Office $5,500.00 Legal & Professional $10,000.00 Total $27,700.00 Commodities Office Supplies & Postage $6,500.00 Total $6,500.00 Capital Outlay Equipment $10,000.00 Vehicle Total $10,000.00 Other Expenditures Miscellaneous Expense $500.00 Contingencies $4,000.00 Other Post Employment Benefits $300.00 Total $4,800.00 Total Assessor $342,000.00 Total Town Fund $515,753.00 11 Audit Fund Beginning Balance 1/1/2022 $17,818.97 Revenues: Property Tax $22,000.00 Interest Income $10.00 Total Revenues $22,010.00 Total Funds Available $39,828.97 Contractual Services Accounting Service $20,000.00 Office Supplies $0.00 Total Expenditures $20,000.00 Ending Balance 12/31/2022 $19,828.97 12 Liability Fund Beginning Balance 1/1/2022 $31,191.94 Revenues: Property Tax $2,500.00 Interest Income $10.00 Total Revenues $2,510.00 Total Funds Available $33,701.94 Expenditures Unemployment Insurance $600.00 Worker ’s Compensation - Town $1,800.00 Worker ’s Compensation - General Assistance $300.00 Office Supplies $0.00 Contractual Services Liability Insurance $5,000.00 General Insurance Risk Management Total Expenditures $7,700.00 Ending Balance 12/31/2022 $26,001.94 Illinois Municipal Retirement Fund Beginning Balance 1/1/2022 $116,000.34 Revenues Property Tax $34,000.00 Replacement Tax Interest Income $30.00 Total Revenues:$34,030.00 Total Funds Available $150,030.34 Expenditures Personnel Retirement Contribution $34,000.00 Office Supplies $40.00 Total Expenditures $34,040.00 Ending Balance 12/31/2022 $115,990.34 Social Security/Medicare Fund Beginning Balance 1/1/2022 $74,345.82 Revenues Property Tax $28,000.00 Replacement Tax Interest Income $10.00 Total Revenues $28,010.00 Total Funds Available $102,355.82 Expenditures Personnel Social Security/Medicare $34,000.00 Office Supplies $0.00 Total Expenditures $34,000.00 Ending Balance 12/31/2022 $68,355.82 General Assistance Fund Beginning Balance 1/1/2022 $682,811.00 Revenues Property Tax $134,000.00 Interest Income $150.00 Other Townships $20,000.00 Total Revenues $154,150.00 Total Funds Available $836,961.00 Expenditures 15.11 Administration $153,800.00 15.31 Home Relief $280,000.00 Total Expenditures $433,800.00 Ending Balance 12/31/2022 $403,161.00 15.11 Administration Personnel Salaries $115,000.00 Health Insurance $16,000.00 Total Expenditures $131,000.00 Contractual Services Professional Services - Legal $200.00 Travel Expenses $1,000.00 Bonds $0.00 Total Expenditures $1,200.00 Commodities Maintenance Supplies-Equipment Maintenance Agreements $2,000.00 Office Supplies & Postage $3,500.00 Total Expenditures $5,500.00 Capital Outlay Equipment $10,000.00 Total Expenditures $10,000.00 Other Expenditures Miscellaneous Expense $1,000.00 Contingencies $5,000.00 Other Post Employment Benefits $100.00 Total Expenditures $6,100.00 Total Administration $153,800.00 15.31 Home Assistance Contractual Services Medical and Dental Services $10,000.00 Shelter $83,000.00 Utilities $24,000.00 Funeral & Burial Service $4,000.00 Ambulance $1,500.00 Total Expenditures $122,500.00 Commodities Food $35,000.00 Personal/Household Needs/Clothing $40,500.00 Client Misc./Insurance/Bus Passes/Laundry $12,000.00 Total Expenditures $87,500.00 Other Expenditures Assistance Transportation/Misc.$3,000.00 Emergency Assistance - Rent $50,000.00 Emergency Assistance - Utilities $16,000.00 Emergency Assistance - Misc.$1,000.00 $70,000.00 Total Home Relief $280,000.00 Total General Assistance $433,800.00 Section 3:That the amount appropriated for town purposed for the fiscal year beginning January 1, 2022, and ending December 31, 2022, by fund shall be as follows: General Town Fund $515,753 Audit Fund $20,000 Liability Fund $7,700 Social Security/Medicare Fund $34,000 Illinois Municipal Retirement Fund (IMRF)$34,040 General Assistance Fund $433,800 Total Appropriations $1,045,293.00 Approved this day of October 2022 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Christine Eik Winick, Township Supervisor ATTEST: Peter D. Schwartzman, Trustee Kelli R. Bennewitz, Township Clerk