HomeMy WebLinkAbout10172022 City Council Packet ext (2)5 5 W . T O M P K I N S S T R E E T
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W W W .C I .G A L E S B U R G .I L .U S
City Council Agenda
October 17, 2022
City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
October 17, 2022
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
5:30 p.m. Roll Call Pledge of Allegiance
Invocation
Approve Minutes from October 3, 2022
Proclamation Manufacturing Month
Proclamation United Way Months
Consent Agenda #2022-20
22-2059 Resolution Supplemental MFT Resolution for Flashing Yellow Arrow Project
22-2060 Resolution Transfer of TIF Funds for cost of W. Main Street decorative lighting
22-6005 Approve Appointment Memo
22-8019 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
22-1031 Ordinance Amending Chapter 50, Solid Waste (First Reading)
22-1032 Ordinance Revenue Adjustments (First Reading)
22-2061 Resolution Intent to pledge funds for the National Railroad Hall of Fame
Bids, Petitions and Communications
Public Comment
City Manager’s Report
A. October TAC Report
Miscellaneous Business (Agreements, Approvals, Etc.)
22-4095 Approve Agreement with Azavar for audit of city franchise fees
22-4096 Approve Tourism Agreement with Galesburg Tourism and Visitors Bureau
22-4097 Approve Lease Agreement with Galesburg Tourism and Visitors Bureau
22-4098 Approve Engineering Agreement for the Lake Storey Multi-Use Path
22-4099 Approve Major Project Grant for FCA, LLC, 1200 Monmouth Blvd
Town Business
22-9023 Bills
Closing Comments
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
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Page 1 of 4
CITY COUNCIL MEETING
City Manager’s Report
October 17, 2022
CONSENT AGENDA #2022-20
Item 22-2059 Supplemental MFT Resolution for Flashing Yellow Arrow Project
Staff recommends approval of a supplemental motor fuel tax resolution in the amount of
$2,068.69 for the Flashing Yellow Arrow Project. In 2018, the City received a grant for the
installation of the flashing yellow arrows on traffic signals that are on City streets. The grant
funded 90 percent of the construction costs of the project up to a total of $420,000. City staff
recently received the final invoice from the Illinois Department of Transportation (IDOT) for the
City’s share of this work. The total final cost of the project is $469,068.69 and the City’s share is
$49,068.69, which is $2,068.69 more than the original MFT resolution previously approved.
Item 22-2060 Transfer of TIF Funds for W. Main Street Decorative Lighting
Staff recommends approval of a resolution authorizing the transfer of $10,536.26 from the Tax
Increment Financing (TIF) District II fund to the TIF IV fund. These funds will be utilized to pay
Comcast for the relocation of their lines for the ornamental street lighting project on both sides
of Main Street between Cedar Street and Academy Street.
Item 22-6005 Appointment Memo
Appointments to boards and commissions are submitted by Mayor Schwartzman for Council
consideration and approval.
Item 22-8019 Bills
Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn,
Director of Finance and Information Systems.
ORDINANCES AND RESOLUTIONS
Item 22-1031 Amending Chapter 50, Solid Waste (First Reading)
Staff recommends approval of amending Chapter 50 regarding solid waste to match the new solid
waste contract with Waste Management that was approved at the October 3, 2022 City Council
meeting. Based on the new contract, amendments to the existing ordinance are necessary to
update a few definitions and remove references to clean up days.
Item 22-1032 Revenue Adjustments (First Reading)
Staff recommends approval of two revenue adjustments. It is recommended to remove the fee
for bags of ice from Allison Campground from the revenue schedule, as this is a concession item.
In addition, it is recommended to amend the monthly refuse fee from $23.18 to $24.29 per
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Page 2 of 4
month in correspondence solid-waste contract with Waste Management that was approved by
City Council at the October 3, 2022 City Council meeting.
Item 22-2061 Intent to Pledge Funds for the National Railroad Hall of Fame
Staff recommends approval of a resolution, which expresses the City Council’s intent to pledge
up to one million dollars from the City towards the construction and development of the National
Railroad Hall of Fame. If approved, $500,000 will be reserved in the General Fund and $500,000
will be reserved in the Economic Development Fund for this intended pledge. Even though the
funds will be reserved, if the City Council determines that the funds are needed for a different
purpose, they may be utilized for these other purposes as approved by the Council. Further, this
resolution does not obligate the City Council to provide the intended pledged funding. In the
future, if the Council does decide to provide the funding to the RRHOF, it will require a separate
action by the City Council to authorize payment of any funds to the National Railroad Hall of
Fame.
BIDS, PETITIONS AND COMMUNICATIONS
CITY MANAGER’S REPORT
A. October TAC Report
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 22-4095 Agreement with Azavar for Audit of City Franchise Fees
An agreement with Azavar to provide revenue and tax audits for the City is provided for Council
consideration. The company will evaluate specific revenue and expenditure payments to
determine if the City is being provided with the correct amount of revenue by various utility
companies. The company will analyze revenue and related expenses for such utilities as
electricity, natural gas, telecommunications, water, sewer and/or storm sewer providers, fuel
providers, waste or refuse hauling providers, and franchise fees. If revenue and/or expenditure
savings are determined, Azavar will be allowed to keep 40% of the findings for 36 months. There
will not be an automatic renewal of the agreement, but it may be renewed upon mutual approval
by both parts for a minimum of twelve months.
Item 22-4096 Tourism Agreement with Galesburg Tourism and Visitors Bureau
Staff recommends approval of a tourism agreement with the Galesburg Tourism and Visitors
Bureau (GTVB). The proposed three-year agreement is very similar to the prior agreement, and
provides that GTVB shall develop, design and implement a tourism marketing program for the
purpose of promoting the City of Galesburg and Knox County, including operating a Welcome
Center at 2163 East Main Street. For services rendered, the City will pay GTVB $190,000 per year
from the hotel-motel tax revenues.
Item 22-4097 Lease Agreement with Galesburg Tourism and Visitors Bureau
Staff recommends approval of lease with the Galesburg Tourism and Visitors Bureau for the
property located at 2163 E. Main Street. The current lease expires at the end of the year. The
lease is contingent upon a tourism services promotion agreement, and provides that the Lessee
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Page 3 of 4
shall operate a Welcome Center from 9:00 a.m. – 4:30 p.m., Monday – Friday of each week, and
a minimum of 48 Saturdays per year, from 10:00 a.m. – 3:00 p.m. The prior lease provided for
the Welcome Center to also operate on Sundays; however, this has been amended as there is an
extremely low number of visitors on Sundays. For the first ten months of this year, there have
only been eight visitors on Sundays. In addition, the GTVB has a QR code flyer on the door that a
visitor can scan to link to more information. During major festivals, the GTVB would plan to open
the Welcome Center on Sundays.
Item 22-4098 Engineering Agreement for the Lake Storey Multi-Use Path
Staff recommends approval of a Phase II Engineering Agreement with Hutchison Engineering in
the amount of $259,619 for the Lake Storey Multi-Use Path Project. In June 2021, IDOT notified
the City that the Lake Storey Multi-Use Path Project was selected for funding through their Illinois
Transportation Enhancement Program (ITEP). IDOT’s grant program will provide up to $2 million
in funding for the project that will include constructing a multi-use path along S. Lake Storey Rd
between W. Lake Storey Rd. and US 150. The City hired Hutchison Engineering using local funds
to complete the Phase I portion of the project and that phase is nearing completion. The scope
of the Phase II engineering portion of the project consists of hiring a consultant to prepare
detailed bid documents for construction. City staff put out a Request for Qualifications (RFQ) to
engineering firms to complete the Phase II engineering for the project. The City received five
responses to the request, and Hutchison Engineering received the highest score based on the
criteria and was selected to perform the Phase II engineering work. The grant funds 80% of the
Phase II engineering work for the project. The City’s local match responsibility is 20% or
$51,923.80. The City plans to use $8,717.56 in State COVID Relief Funds issued by IDOT to cover
a portion of the local match. The remaining local match portion of $43,206.24 will be paid from
the Utility Tax Fund. It is anticipated that construction on the project will begin in the summer of
2023.
Item 22-4099 Major Project Grant for FCA, LLC, 1200 Monmouth Blvd
Staff recommends approval of a $200,000 Major Project Grant for FCA, LLC. The company was
founded in 1985 and provides custom industrial packaging solutions. They build custom boxes,
crates, skids, and pallets out of wood, corrugated cardboard, plastics, foam, and metal. FCA
proposes to use 1200 Monmouth Blvd, which has approximately 85,000 square feet, as a Regional
Manufacturing Center. There will be some repairs made to the building and a large investment
in lumber processing equipment. Per the Major Program Grant guidelines, the amount of the
grant is determined by the number of jobs x $2,000, with a maximum of $200,000. The company
anticipates creating 100 jobs before September 2, 2024. The program guidelines also require that
the jobs created shall pay at least 125% of Galesburg’s per capita wage and the project must
invest at least $1,000,000. Starting pay will be $16 and up and the anticipated investment will be
$1,260,000 in phase 1 and an additional $900,000 in phase 2. If approved, the $200,000 grant
would be paid from the Economic Development Fund (024).
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Page 4 of 4
TOWN BUSINESS
Item 22-9023 Town Bills
Respectfully submitted,
Wayne Carl
Interim City Manager
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
October 3, 2022
5:30 p.m.
Called to order by Mayor Peter Schwartzman at 5:30 p.m.
Roll Call #1:Present:Mayor Peter Schwartzman,Council Members Bradley Hix,Kevin Wallace,
Dwight White,Jaclyn Smith-Esters,and Larry Cox,6.Absent:Council Members Wayne Dennis
and Sarah Davis,2.Also Present:Interim City Manager Wayne Carl,Interim City Attorney Paul
Mangieri, and City Clerk Kelli Bennewitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
Reverend Vince Rohn, First United Methodist Church, gave the invocation.
Council Member Smith-Esters moved,seconded by Council Member Cox,to approve the
minutes of the City Council’s regular meeting from September 19, 2022.
Roll Call #2:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, and Cox, 5.
Nays:None
Absent:Council Members Dennis and Davis, 2.
Chairman declared motion carried.
Proclamations:Azer Clinic 40 Years of Service
175th Anniversary of First United Methodist Church
Hispanic Heritage Month
CONSENT AGENDA #2022-19
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
22-3038
Approve the bid submitted by AMP Companies,Inc.in the amount of $84,965 to replace the
existing HVAC system at the Lake Storey Pavilion.
22-5014
Receive an updated rate schedule for towing and storage services from Bob’s Towing, Inc.
22-8018
Approve bills in the amount of $1,136,638.65 and advance checks in the amount of
$637,814.21.
October 3, 2022 Page 1 of 8
Council Member Smith-Esters moved,seconded by Council Member Cox,to approve Consent
Agenda 2022-19.
Roll Call #3:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, and Cox, 5.
Nays:None
Absent:Council Members Dennis and Davis, 2.
Chairman declared motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
22-1029
Council Member Smith-Esters moved,seconded by Council Member Cox,to approve Ordinance
22-3682 on final reading,adjusting various rates and fees collected by the City.It was noted
that many fees had not been increased in years and are being recommended due to rising costs
of maintenance and the upcoming increase in minimum wage.
Roll Call #4:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, and Cox, 5.
Nays:None
Absent:Council Members Dennis and Davis, 2.
Chairman declared motion carried.
22-1030
Council Member Smith-Esters moved,seconded by Council Member Wallace,to approve
Ordinance 22-3683 on final reading authorizing the purchase of 694 U.S.Highway 150 East in
the amount of $823.
Roll Call #5:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, and Cox, 5.
Nays:None
Absent:Council Members Dennis and Davis, 2.
Chairman declared motion carried.
22-2058
Council Member Smith-Esters moved,seconded by Council Member Cox,to approve a
Resolution in support of continued efforts to resolve public safety concerns regarding the Illinois
Safety, Accountability, Fairness and Equity-Today (SAFE-T) Act.
Council Member Cox stated that while this resolution is more symbolic,he does know many
victims live in fear from those who have committed a crime,sometimes a violent crime,and are
allowed to walk free. He believes we need to protect the vulnerable in our community.
Council Member Hix read the entire resolution at the request of Council Member White.
Council Member White asked who wrote the ordinance and Interim City Manager Carl indicated
that he drafted it and then sent it to the three Council Members who wanted it on the agenda
before it was sent to the entire Council on Wednesday.
October 3, 2022 Page 2 of 8
Council Member White inquired if anyone had read the 764 page Act,especially the section on
bail or pre-trial release.He is discouraged that the resolution is before Council to approve the
appeal of it when no one has read the entire document.He does not feel it is necessary to
discard all of the Act due to a small portion,especially those sections that address the
provisions to help victims and crimes by police.He is appalled that this is being brought to the
citizens, and though he is not anti police or safety, he will not be supporting the resolution.
Council Member Cox stated that possibly the resolution could be amended to remove the word
“repeal.”
Council Member Smith-Esters asked what the intent of the resolution is.Interim City Attorney
Mangieri stated that the “whereas”sections of resolution provide the thought behind it but
that the “be it resolved”section is what the Council would be asking --“state legislators work
with public safety representatives and all community stakeholders to fix remaining problems
with the SAFE-T Act;including,but not limited to,limiting the imposition of cash bail,limiting
police officer discretion to make arrests,imposition of police certification and decertification
standards,allowing offenders to violate terms of their release,and violating victims’rights as
outlined in Illinois law.”
Police Chief Idle stated that he did work with the Illinois Association of Chiefs of Police and does
agree that parts of the Act need to be fine tuned and made more applicable.He stated that it is
unrealistic to believe that the state legislature will repeal the Act.
Jeremy Karlin,Knox County State’s Attorney,addressed the Council and stated that his office is
tasked to educate law enforcement and implement the Act and that the reality is that the new
Act will not be going away.He agrees that there are many difficult things in the statute and
contradicts itself and other laws and that everyone across the State is struggling with it.
Council Member Wallace stated that he agrees with much of what the State’s Attorney reported
and that he agrees the Act needs to be researched and the resolution amended.
Council Member Wallace moved,seconded by Council Member Smith-Esters,to table agenda
item 22-2058 until the November 7, 2022, City Council Meeting.
Roll Call #6:
Ayes:Council Members Wallace, White, Smith-Esters, and Cox, 4.
Nays:Council Member Hix, 1.
Absent:Council Members Dennis and Davis, 2.
Chairman declared motion carried.
Mayor Schwartzman requested that Council Members send input on the resolution to both the
Interim City Manager and Interim City Attorney.
BIDS, PETITIONS, AND COMMUNICATIONS
22-3039
October 3, 2022 Page 3 of 8
Council Member Smith-Esters moved,seconded by Council Member Cox,to approve a bid from
J.P.Benbow Plumbing &Heating Company,Inc.in the amount of $93,088 for upgrades to the
Hawthorne Pool pump room for operational purposes.
Roll Call #7:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, and Cox, 5.
Nays:None
Absent:Council Members Dennis and Davis, 2.
Chairman declared motion carried.
PUBLIC COMMENT
Angie Petersen addressed the Council stating that she moved to Galesburg in 2011 and is in full
compliance with the State of Illinois to substitute teach.She stated that CUSD #205 is not
allowing her to substitute and that the School Superintendent has blocked her from
corresponding with anyone besides the District ’s Human Resources department.She feels that
she has been discriminated against and believes her personal safety is in jeopardy.
Mayor Schwartzman asked Ms.Peterson to provide her contact information to the City Clerk
and that someone from the City would contact her.
David Warf addressed the Council regarding loud music and mufflers and vehicles driving the
wrong way on one-way Pine Street.He noted that vehicles also park the wrong way on the side
of the street and asked if something could be done.The Mayor asked Mr.Warf to provide his
information to Police Chief Idle.
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
22-4092
Council Member Wallace moved,seconded by Council Member White,to approve a
professional services agreement with Klingner Associates,P.C.in the amount of $20,500 for the
demolition of 29 Public Square.
Roll Call #8:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, and Cox, 5.
Nays:None
Absent:Council Members Dennis and Davis, 2.
Chairman declared motion carried.
22-4093
Council Member Smith-Esters moved,seconded by Council Member Cox,to approve a
forgivable loan agreement in the amount of $2,000,000 with the Illinois Environmental
Protection Agency through the Public Water Supply Loan Program for replacement of lead water
service lines for Phase 6.
Roll Call #9:
Ayes:Council Members Hix, Wallace, White, Smith-Esters, and Cox, 5.
October 3, 2022 Page 4 of 8
Nays:None
Absent:Council Members Dennis and Davis, 2.
Chairman declared motion carried.
22-4094
Council Member Smith-Esters moved,seconded by Council Member Wallace,to approve a five
year agreement with Waste Management of Illinois, Inc.
Main points of the proposed contract include:
●Refuse collection using a 96 gallon wheeled cart plus up to two additional refuse
containers of less than 33 gallon capacity and less than 50 pounds in weight per
container
●Bi-weekly curbside recycling using a wheeled carts
●Curbside yard waste collection (including nine months of weekly collection and three
months of monthly collection)
●Collection of refuse, yard waste and recycling from various city facilities
●At Your Door service to provide for collection of hazardous waste and other items
●Compost backhaul program where compost will be hauled from the Knox County Landfill
Composting facility to the City Oversized Brush Facility on Pickard Road for residents to
pick up and use at their homes.
Interim City Manager Carl stated that the monthly service rate for Waste Management services
related to solid waste disposal services would increase from $16.70 (FY22)to $18.54 (FY23)if
the contract is approved.
Dave Schaab,Waste Management,explained to the Council how the At Your Door service would
work for hazardous materials,which has received very positive feedback in other communities
and is unique and popular with residents.He further stated that if approved,they would work
hard to provide as much information to residents as possible in order to educate them on the
changes.These will include three approaches --information in the annual Recycling and Refuse
Programs brochure,an additional mailing,and a dedicated page on the City ’s website with
information.
Council Member White moved,seconded by Council Member Wallace,to table agenda item
22-4094 to the next meeting, October 27, 2022.
Roll Call #10:
Ayes:Council Members Wallace and White, 2.
Nays:Council Members Hix, Smith-Esters, and Cox, 3.
Absent:Council Members Dennis and Davis, 2.
Chairman declared motion failed.
Roll Call #11:
Ayes:Council Members Hix, White, Smith-Esters, and Cox, 4.
Nays:None
Absent:Council Members Dennis and Davis, 2.
October 3, 2022 Page 5 of 8
Abstain:Council Member Wallace, 1.
Chairman declared the motion to approve 22-4094 carried.
Council Member Smith-Esters moved,seconded by Council Member Wallace,to sit as the Town
Board. The motion carried.
TOWN BUSINESS
22-9021
Trustee Cox moved,seconded by Trustee Smith-Esters,to approve Town bills and warrants be
drawn in payment of same.
Fund Title Amount
Town Fund $2,581.40
General Assistance Fund $5,957.49
IMRF Fund
Social Security/Medicare Fund $2,218.37
Liability Fund $143.86
Audit Fund
Total $10,901.12
Roll Call #12:
Ayes:Trustees Hix, Wallace, Smith-Esters, White, and Cox, 5.
Nays:None
Absent:Trustees Dennis and Davis, 2.
Chairman declared motion carried.
22-9022
Ordinance on first reading to approve amending the 2022 Township Budget and Appropriation
Ordinance to transfer $3,000 from Emergency Miscellaneous to Emergency Rent and transfer
$24,000 from Emergency Utilities to Emergency Rent.
Trustee Smith-Esters moved,seconded by Trustee Cox,to suspend the rules and place agenda
item 22-9022 on final reading.
Roll Call #13:
Ayes:Trustees Hix, Wallace, Smith-Esters, White, and Cox, 5.
Nays:None
Absent:Trustees Dennis and Davis, 2.
Chairman declared motion carried.
Trustee Smith-Esters moved,seconded by Trustee Cox,to approve Township Ordinance 22-01
on final reading amending the 2022 Township Budget and Appropriation Ordinance to transfer
$3,000 from Emergency Miscellaneous to Emergency Rent and transfer $24,000 from
Emergency Utilities to Emergency Rent.
Roll Call #14:
Ayes:Trustees Hix, Dennis, Wallace, Smith-Esters, White, Davis, and Cox, 7.
Nays:None
October 3, 2022 Page 6 of 8
Absent:Trustees Dennis and Davis, 2.
Chairman declared motion carried.
Council Member White moved,seconded by Council Member Smith-Esters,to resume as the
City Council. The motion carried.
CLOSING COMMENTS
Council Member White asked everyone to Google “content and components”of the SAFE-T Act
and research it before it comes back for a vote.He also stated that the new parking lot on
Seminary Street is complete and looks great.He thanked everyone who watches the Council
Meeting and implored others to watch as well and added that resident feedback is important.
Council Member White thanked the Fire Chief for attending a presentation at Knox College
entitled JustUs: Stories from the Frontlines of the Criminal Legal System.
Council Member Cox stated that probably half of state legislators have not read the entire
SAFE-T Act,which is not uncommon.He added that the state imposes many laws and statutes
onto municipalities without being fully informed themselves.He is relying on information
provided by citizens who have expressed fear and concern,as well as material provided by the
Illinois Association of Chiefs of Police.
Council Member Cox also stated that he believes it his responsibility to ask questions and that
he took an oath to uphold the ordinances of the City,one of which is providing a balanced
budget and not overspending.He noted that currently,the City has $3.4 million in unfunded
liabilities and that he would not apologize for looking out for the City ’s finances.
Council Member Hix stated his agreement with Council Member Cox and added that the SAFE-T
Act does have issues that need to be addressed.He also thanked Tony Law for working with
him on the proclamation for tonight’s meeting and encouraged everyone to watch the PBS
video on the history of the boxcar people.Council Member Hix also stated that he grew up at
the 1st United Methodist Church and that it was a privilege to be able to have a proclamation
presented to them in honor of their 175th anniversary.
Council Member Wallace thanked Council Member Hix for his involvement with the Hispanic
Heritage Month proclamation and hopes everyone will have a chance to celebrate the Hispanic
heritage in our community.He acknowledged his grandfather,as well as many Hispanic
mentors that he has had over the last forty years.Council Member Wallace thanked Waste
Management for attending the meeting and stated his appreciation for their hard work in our
community.
Council Member Wallace asked if staff would contact him regarding a constituent ’s question if
political signs were allowed in City parks.
October 3, 2022 Page 7 of 8
Mayor Schwartzman stated that there hasn’t been a hazardous waste pick up in the City for a
long time and is pleased that the new contract with Waste Management will allow for the
discreet disposal of such items.
The Mayor also stated that he believes tabling the resolution on the SAFE-T Act was a wise
choice by the Council and that it is unusual to review a State law like this via a resolution.The
Mayor also encouraged the community to view the Boxcar People video on the WTVP PBS
website, written and produced by Galeburg ’s own Will and Luz Schick.
Mayor Schwartzman thanked Bridgeway and Carl Sandburg College for hosting the Discover
Wellness Summit 2022 on September 23rd.He also added that he attended the NAACP Gala
over the weekend and that it was a fantastic event with over 200 attendees,great speakers and
awards.
The Mayor also thanked Elizabeth Varner,Parks &Recreation Department Director,for her hard
work on programming and making the community aware of all that the City has to offer.
There being no further business,Council Member Smith-Esters,seconded by Council Member
White, to adjourn the regular meeting at 7:27 p.m.
Roll Call #15:
Ayes:Council Members Hix, Wallace, Smith-Esters, White, and Cox, 5.
Nays:None
Absent:Council Members Dennis and Davis, 2.
Chairman declared motion carried.
Peter D. Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
October 3, 2022 Page 8 of 8
Proclamation
Whereas; the United Way of Knox County believes that all of our citizens should be able
to enjoy healthy and meaningful lives; and
Whereas; the United Way of Knox County seeks to strengthen Knox County communities
by fostering volunteer action, building resources, and caring for individuals.
Whereas; the United Way of Knox County focuses on the building blocks for a good
quality of life: education, financial stability, and heath. We all win when a child succeeds in
school, when families are financially stable, and when people are in good health; and
Whereas; it takes every part of the community – individuals, businesses and
organizations – to supply the passion, expertise and resources needed to create lasting
change for the better; and
Whereas; every year, citizens generously contribute their volunteer energies as well,
hereby investing in programs and initiatives that improve lives and build stronger community;
and
Whereas; the United Way humbly asks for the continued financial support of the
community each year to continue and expand those efforts.
Now, Therefore, I, Peter D. Schwartzman, Mayor of the City of Galesburg, Illinois, do
hereby proclaim the months of October, November and December, 2022 as
“UNITED WAY MONTHS”
in Galesburg and urge the support of all citizens, to “Put the YOU in LIVE UNITED.”
Dated this 17th day of October 2022
________________________________
Mayor Peter D. Schwartzman
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
OCTOBER 17, 2022
AGENDA ITEM: Supplemental Motor Fuel Tax (MFT) Resolution for the Flashing Yellow Arrow
Project.
SUMMARY RECOMMENDATION: The Interim City Manager and City Engineer recommend
approval of the Supplemental Motor Fuel Tax Resolution in the amount of $2,068.69.
BACKGROUND: In 2018, the City received a grant for the installation of the flashing yellow arrows
on traffic signals that are on City streets. The grant funded 90 percent of the construction costs
of the project up to a total of $420,000. City staff recently received the final invoice from the
Illinois Department of Transportation (IDOT) for the City’s share of this work. The total final cost
of the project is $469,068.69 and the City’s share is $49,068.69.
The original MFT resolution in the amount of $47,000 for the City’s share of construction costs
was approved by City Council in 2018. To authorize the use of the additional MFT funds on the
project, a supplemental resolution in the amount of $2,068.69 is needed.
BUDGET IMPACT: There are sufficient funds for this expense in the Motor Fuel Tax Fund (11).
SUPPORTING DOCUMENTS:
1.MFT Supplemental Resolution for Improvement
22-2059
BLR 09110 (Rev. 07/07/22)
Resolution for Improvement
Under the Illinois Highway Code
Page 1 of 1Printed 10/10/22
Resolution Type
Supplemental
Resolution Number Section Number
16-01001-46-TL
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City
of
Name of Local Public Agency
Galesburg Illinois that the following described street(s)/road(s)/structure be improved under
the Illinois Highway Code. Work shall be done by
Contract or Day Labor
Contract .
NoYes
Is this project a bondable capital improvement?
For Roadway/Street Improvements:
Name of Street(s)/Road(s)Length
(miles)Route From To
Various Signalized Intersections
For Structures:
Name of Street(s)/Road(s)Existing
Structure No.Route Location Feature Crossed
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
Upgrading traffic signals at 9 intersections located within the City of Galesburg. The intersections will be
upgraded to flashing yellow arrow protected/permissive turn movements.
2. That there is hereby appropriated the sum of two thousand sixty eight dollars and 69/100ths-----------------------------------
--------------------------------------------------------------------------------- $2,068.69Dollars ( ) for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I,
Name of Clerk
Kelli Bennewitz
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Galesburg in the State aforesaid, and keeper of the records and files thereof, as provided by
statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Governing Body Type
Council of
Name of Local Public Agency
Galesburg at a meeting held on
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
17th day of
Month, Year
October, 2022
.
.
(SEAL)Clerk Signature & Date
Approved
Regional Engineer Signature & Date
Department of Transportation
BLR 09110 (Rev. 07/07/22)Printed 10/10/22
Instructions for BLR 09110 - Page 1 of 2
NOTE: Form instructions should not be included when the form is submitted.
This form shall be used when a Local Public Agency (LPA) wants to construct an improvement using Motor Fuel Tax(MFT) funds. Refer to
Chapter 9 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. For signature requirements
refer to Chapter 2, Section 3.05(b) of the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated.
Is this project a bondable capital
improvement? Check Yes if the project was a bondable capital improvement, check no if it is not. An
example of a bondable capital project may include, but is not limited to: project development,
design, land acquisition, demolition when done in preparation for additional bondable
construction, construction engineering, reconstruction of a roadway, designed overlay
extension or new construction of roads, bridges, ramps, overpasses and underpasses, bridge
replacement and/or major bridge rehabilitation. Permanent ADA sidewalk/ramp
improvements and seeding/sodding are eligible expenditures if part of a larger capital
bondable project. A bondable capital improvement project does not mean the LPA was
required to sell bonds to fund the project, however the project did meet the criteria to be
bondable.
Resolution Number Enter the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box choose the type of resolution:
- Original would be used when passing a resolution for the first time for this project.
- Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
- Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement the resolution covers.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County;
Council for a City or Town; President and Board of Trustees for a Village or Town.
LPA Type From the drop down box choose the LPA body type. Types to choose from are: County,
City, Town or Village.
Name of LPA Insert the name of the LPA.
Contract or Day Labor From the drop down choose either Contract or Day Labor.
Roadway/Street Improvements:
Name Street/Road Insert the name of the Street/Road to be improved. For additional locations use the Add
button.
Length Insert the length of this segment of roadway being improved in miles.
Route Insert the Route Number of the road/street to be improved if applicable.
From Insert the beginning point of the improvement as it relates to the Street/Road listed to the left.
To Insert the ending point of the improvement as it relates to the Street/Road listed to the left.
Structures:
Name Street/Road Insert the name of the Street/Road on which the structure is located. For additional locations
use the Add button.
Existing Structure No. Insert the existing structure number this resolution covers, if no current structure insert n/a.
Route Insert the Route number on which the structure is located.
Location Insert the location of the structure.
Feature Crossed Insert the feature the structure crosses.
1 Insert a description of the major items of work of the proposed improvement.
2 Insert the dollar value of the resolution for the proposed improvement to be paid for with MFT
funds in words followed by in the same amount in numerical format in the ().
BLR 09110 (Rev. 07/07/22)Printed 10/10/22
Instructions for BLR 09110 - Page 2 of 2
Name of Clerk Insert the name of the LPA clerk.
LPA Type Insert the type of clerk based on the LPA type. Types to choose from are: County, City,
Town or Village.
Name of LPA Insert the name of the LPA.
Governing Body Type Insert the type of administrative body. choose Board for County; Council for a City or Town;
President and Board of Trustees for a Village or Town
Name of LPA Insert the name of the LPA.
Date Insert the date of the meeting.
Day Insert the day Clerk is signing the document.
Month, Year Insert the month and year of the Clerk's signature.Seal
The Clerk shall seal the document here.
Clerk Signature Clerk shall sign here.
Approved The Department of Transportation shall sign and date here once approved.
A minimum of three (3) certified signed originals must be submitted to the Regional Engineer's District office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)
District
Prepared by GUG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
OCTOBER 17, 2022
AGENDA ITEM: Resolution authorizing the transfer of funds from the Tax Increment Financing
(TIF) District II fund to the TIF IV fund.
SUMMARY RECOMMENDATION: The Interim City Manager and Director of Community
Development recommend approval of the resolution.
BACKGROUND: The Illinois Tax Increment Allocation Redevelopment Act (the TIF Act), provides
specifically for the transfer of funds from one TIF district to another. Section 4 (q) of the Act [65
ILCS 5/11-74.4-4(q)] provides that a municipality may utilize revenues generated in one
redevelopment project area to pay for eligible costs in another redevelopment project area if the
boundaries are contiguous to the redevelopment project from which the revenues are received,
the redevelopment project areas are separated only by a public right of way, and/or the
redevelopment project areas are separated by a forest preserve property with a width of less than
one mile.
Attached for the City Council’s consideration is a resolution authorizing the transfer of $10,536.26
from TIF II to TIF IV. These funds will be utilized to pay Comcast for the relocation of their lines for
the ornamental street lighting project on both sides of Main Street between Cedar Street and
Academy Street.
BUDGET IMPACT: The resolution provides for the transfer $10,536.26 from TIF II to TIF IV.
Sufficient funds are available in the TIF II Funds.
SUPPORTING DOCUMENTS:
1. Resolution transfer TIF II to TIF IV
22-2060
RESOLUTION NO. ___________
RESOLUTION PROVIDING FOR THE TRANSFER OF FUNDS FROM THE EAST MAIN STREET TIF
DISTRICT II TO THE CENTRAL/EAST MAIN TIF IV REDEVELOPMENT PROJECT AREA TO PAY FOR
ELIGIBLE COSTS
WHEREAS, the City of Galesburg (the “City”) is authorized under the provisions of the Illinois Tax
Increment Allocation Redevelopment Act, 65 ILCS 11-74.4-1, et seq. (the “Act”), to finance redevelopment
project costs in connection with redevelopment project area established in accordance with the
conditions and requirements set forth in the Act; and
WHEREAS, pursuant to 65 ILCS 5/11-74.4.-4 paragraph (q) of the Act, the City is authorized to
utilize revenues generated in one redevelopment project area to pay for eligible costs in another
redevelopment project area if the boundaries are contiguous to the redevelopment project from which
the revenues are received, the redevelopment project areas are separated only by a public right of way,
and/or the redevelopment project areas are separated by a forest preserve property with a width of less
than one mile; and
WHEREAS, the City desires to transfer funds from the East Main Street TIF (also referred to as “TIF
II”) Special Tax Allocation Fund (the “TIF II Fund”) to the Central/East Main TIF (also referred to as “TIF IV”)
Special Tax Allocation Fund (the “TIF IV Fund”) to pay for eligible redevelopment project costs within TIF
IV; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Galesburg, Illinois as follows:
1. That the City Council hereby finds that, pursuant to the requirements of the Act, the
boundaries of TIF II and TIF IV are contiguous, as shown in the attached map.
2. That the Tax Increment Financing Redevelopment Plan and Project for TIF IV, dated February
19, 2008, states on page 41 the following with respect to sources of funds:
“If available, revenues from other economic development funding sources, public
or private, will be utilized. These may include…applicable revenue from any
adjoining Tax Increment Financing Area…”
3. That the Tax Increment Financing Redevelopment Plan and Project for TIF II, dated August 12,
2009, states on page 22 the following with respect to sources of funds:
“If available, revenues from other economic development funding sources, public
or private, will be utilized. These may include…property tax increment from any
adjoining Tax Increment Financing Areas…”
4. That the City Council authorizes the Director of Finance and Information Systems to make a
transfer in the amount of $10,536.26 from the TIF II Fund to the TIF IV Fund to assist with the
financing of a project, specifically, funds will be used to pay Comcast for the relocation of their
lines in the public right of way as a part of the ornamental street lighting project on both sides
of Main Street between Cedar Street and Academy Street.
5. That this resolution shall take effect immediately from and after its passage.
Approved this day of , 20 __ , by a roll call vote as follows:
Roll Call #:
Ayes:________________________________________________________________________
Nays:________________________________________________________________________
Absent:______________________________________________________________________
Abstain:______________________________________________________________________
______________________________
Peter Schwartzman, Mayor
ATTEST:
____________________________
Kelli R. Bennewitz, City Clerk
CITY CLERK’S OFFICE
Operating Under Council – Manager Government Since 1957
TO: City Council Members
FROM: Mayor Peter Schwartzman
DATE: October 17, 2022
SUBJECT: New Commission Appointment
COMMISSION TERM EXPIRES
Public Transportation Advisory Commission
Annette McAllister June 2024
22-6005
Kelli Bennewitz <kbennewi@ci.galesburg.il.us>
City Boards and Commissions
1 message
noreply@revize.com <noreply@revize.com>Fri, Sep 16, 2022 at 11:41 AM
Reply-To:
To: kbennewi@ci.galesburg.il.us
Cc: ewelch@ci.galesburg.il.us
Date = 2022-09-16
First-Name = Annette
Middle = Q
Last-Name = McAllister
Address =
City-State-Zip-Code = Galesburg
Phone-1 =
Phone-2 =
Email =
Board--Commission[] = Public Transportation Advisory Commission
Reasons-for-interest = I am a huge fan of public transportation, and have had the opportunity to ride the bus in
Galesburg. I would love to be a part of this committee.
Years-as-Resident = 15
Employer-Name = CASA of West Central Illinois
Employer-Address = 311 E. Main Street, Suite 412
How-Long-Employed = 4 years
Education = Some college
Hobbies = Cycling, kayaking, knitting, soap making, volunteering
Interests = Travel
Additional-Information = I thoroughly enjoyed riding the bus and was able to talk to many riders along the way. I thought
the bus drivers were super friendly and kind to all the people who rode the bus. I love how you can also take your bike
with you, and if you had a wheelchair or a scooter, the bus could accommodate that.
Qualifications = I rode the bus for quite some time when I had an injury and could not drive.
Ethnic-Origin[] = White, not of Hispanic origin
Gender[] = Female
Birthdate =
Client IP = 65.122.83.18
User:
Printed:10/12/2022 - 8:37AM
shelms
Transactions by Account
Batch:00017.10.2022
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10407-00 Amanda Jennings Cell Phone Allowance - AJennings 15.0010/10/2022
001-0000-10407-00 Stratus Networks, Inc 10/22 Service 474.1910/11/2022
001-0000-10706-00 Josh Lenz Meals - HazMat Tech Training- Chmpgn - JLenz 155.0010/11/2022
001-0000-10706-00 Drew Rogers Meals - Rope Rescue Tech II - Chmpgn - DRogers 155.0010/11/2022
001-0000-10801-00 Advance Auto Parts Wiper Blades 53.5609/30/2022
001-0000-10801-00 Advance Auto Parts Oil Filters 39.5009/30/2022
001-0000-10801-00 Advance Auto Parts Wiper Blades 64.2610/11/2022
001-0000-10801-00 Interstate Battery Systems of Central IllinoisBatteries 755.7010/11/2022
001-0000-10801-00 Map Automotive of Peoria Batteries 327.9909/30/2022
001-0000-10801-00 Mack Sales & Service of Morton Air Dryers 834.0009/30/2022
001-0000-20102-00 CenturyLink 09/22 #304035525 1,639.5810/11/2022
001-0000-20102-00 Stratus Networks, Inc 10/22 Service 1,319.1710/11/2022
001-0000-22002-00 TONYA SEBERN Reissue UB refund check #89951 1.3910/11/2022
001-0000-31120-00 Jamie Walker Refund of pet registration and fees 25.0010/11/2022
5,859.34Subtotal for Divison: 0000
001-0105-51000-00 Farnsworth Group, Inc.Professional services for development of a master plan for futu 12,534.13 000009224810/11/2022
001-0105-54000-00 Dwight White Cell Phone Allowance 30.0010/10/2022
001-0105-54000-00 W Wayne Dennis Cell Phone Allowance 30.0010/10/2022
001-0105-54000-00 Bradley Hix Cell Phone Allowance 30.0010/10/2022
001-0105-54500-00 Jaclyn Smith-Esters Meals, cab, train ticket - IML Conf - Chicago - J Smith-Esters 219.7510/11/2022
001-0105-61000-00 Office Specialists, Inc.Binders 17.4010/11/2022
12,861.28Subtotal for Divison: 0105
001-0110-54000-00 Cathy St George Cell Phone Allowance 30.0010/10/2022
001-0110-61000-00 Office Specialists, Inc.Paper, folders 75.6310/11/2022
105.63Subtotal for Divison: 0110
001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 30.0010/10/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 1
22-8019
Account Number Vendor AmountDescription PO No Date
30.00Subtotal for Divison: 0115
001-0120-54000-00 Janet Lytle Cell Phone Allowance 30.0010/10/2022
001-0120-54000-00 Jessica Pease Cell Phone Allowance 30.0010/10/2022
001-0120-61000-00 Office Specialists, Inc.Monitor wipes - Jan 7.7110/11/2022
67.71Subtotal for Divison: 0120
001-0145-51000-00 D&S Private Detective, Inc Non-Service M Peed 104.4010/11/2022
001-0145-51000-00 D&S Private Detective, Inc Paper Process Service-B Saddoris 79.2010/11/2022
001-0145-51010-00 Engler Callaway Baasten & Sraga, LLC 08/22 Legal Services 962.5010/11/2022
001-0145-51010-00 Barash & Everett, LLC 09/22 Legal Fees 8,708.8310/11/2022
001-0145-51500-00 Gatehouse Media Legal ADS ACCT#0020711 841.5210/11/2022
10,696.45Subtotal for Divison: 0145
001-0160-59516-00 Jeffrey R Cervantez 09/22 AV Services for Meetings 396.0010/11/2022
396.00Subtotal for Divison: 0160
001-0205-51000-00 US Sterling Capital Corp., Inc.Corebank 245.0010/11/2022
001-0205-54000-00 Tanya Billeter Cell Phone Allowance 30.0010/10/2022
001-0205-54000-00 Sharon Heiden Cell Phone Allowance 30.0010/10/2022
001-0205-54000-00 Denise Hensley Cell Phone Allowance 30.0010/10/2022
001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0010/10/2022
001-0205-54000-00 Gloria Osborn Cell Phone Allowance 30.0010/10/2022
001-0205-54000-00 Gloria Osborn Internet Allowance 30.0010/10/2022
001-0205-61000-00 Office Specialists, Inc.Nameplate - SHelms 14.6010/11/2022
001-0205-61000-00 Office Specialists, Inc.Mouse wrist rest 7.8510/11/2022
001-0205-61000-00 Office Specialists, Inc.Mouse pad 3.0310/11/2022
450.48Subtotal for Divison: 0205
001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 30.0010/10/2022
001-0207-54000-00 Oneida Network Services, Inc 10/22 Internet - Kerzi 50.0010/11/2022
001-0207-54000-00 Lewis Doney II Cell Phone Allowance 30.0010/10/2022
001-0207-54000-00 Orlando Lucero Cell Phone Allowance 30.0010/10/2022
140.00Subtotal for Divison: 0207
001-0305-51500-00 Gatehouse Media Public Notices ACCT#00021744 227.7810/11/2022
001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 30.0010/10/2022
257.78Subtotal for Divison: 0305
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0010/10/2022
001-0306-54000-00 Eric Heiden Cell Phone Allowance 30.0010/10/2022
001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0010/10/2022
001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0010/10/2022
001-0306-55400-00 Kendall Zimmerman Clean up overgrowth - 1450 Rock Island 50.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 58 N Pearl St 261.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Call out fee - 1041 N Kellogg 30.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Call out fee - 571 E South 30.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Call out fee - 1295 E North St 30.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 643 Day 852.3510/11/2022
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 1073 Woodbine Cir 148.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Remove two matresses - 173 Garfield 78.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Clean up overgrowth - 761 W First St 50.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Clean up overgrowth - 46 N Pearl St 50.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Call out fee - 71 Edwards 30.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Clean up overgrowth around house - 1007 E South St 350.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Clean up overgrowth - 382 N Prairie 50.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Mow property - 359 N Henderson St 50.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 238 S Seminary St 75.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Mow property - 1453 W Losey St 100.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Clean up overgrowth - 1126 Emery 50.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Clean up overgrowth - 211 Illinois 200.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Call out fee - 1223 E Losey St 30.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 844 Arnold 118.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Clean up overgrowth - 1322 S Seminary St 37.5010/11/2022
001-0306-55400-00 Kendall Zimmerman Call out fee - 764 N Farnham 30.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Clean up overgrowth - 1214 E Berrien 200.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Pick up trash/debris - 1060 E North 718.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Clean up overgrowth - 122 Lake 325.0010/11/2022
001-0306-55400-00 Kendall Zimmerman Remove TVs from curb - 860 E Brooks St 70.0010/11/2022
001-0306-61000-00 Office Specialists, Inc.Whiteboard cleaner 5.9310/11/2022
001-0306-61000-00 Office Specialists, Inc.Laminating pouches 40.9510/11/2022
001-0306-61000-00 Office Specialists, Inc.Scissors 8.0010/11/2022
4,187.73Subtotal for Divison: 0306
001-0410-49500-00 Brayden Bledsoe Education Incentive Reimbursement B.Bledsoe 44.0510/11/2022
001-0410-54000-00 Nolan Peterson Cell Phone Allowance 30.0010/10/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 3
Account Number Vendor AmountDescription PO No Date
001-0410-54000-00 Jamie West Cell Phone Allowance 30.0010/10/2022
001-0410-54000-00 Matthew Kirgan Cell Phone Allowance 15.0010/10/2022
001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0010/10/2022
001-0410-54000-00 Wayne Carl Cell Phone Allowance 30.0010/10/2022
001-0410-54000-00 Brayden Bledsoe Cell Phone Allowance 30.0010/10/2022
001-0410-61000-00 Office Specialists, Inc.Folders 12.1110/11/2022
221.16Subtotal for Divison: 0410
001-0445-54000-00 Myron Miller Cell Phone Allowance 30.0010/10/2022
001-0445-55500-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 78.3010/11/2022
001-0445-55700-00 Four Seasons Pest Control 09/22 Services. 20.0010/11/2022
001-0445-55700-00 Royal Cleaning Services 10/22 Janitorial Services 266.0010/11/2022
001-0445-57500-00 Aramark Uniform Serv. Inc.10/22 Services 67.8410/11/2022
001-0445-57500-00 Aramark Uniform Serv. Inc.09/22 Services 67.8410/11/2022
001-0445-57500-00 Aramark Uniform Serv. Inc.09/22 Services 67.8410/11/2022
001-0445-62500-00 Advance Auto Parts Filter Kit #183 63.7010/11/2022
001-0445-62500-00 Painter Farm Equipment, Inc.Blade kit #185 501.4710/11/2022
001-0445-62500-00 Midstate Manufacturing, Inc.Hose #601 47.4610/11/2022
001-0445-62500-00 Midstate Manufacturing, Inc.Hose #601 45.8410/11/2022
001-0445-63000-00 Advance Auto Parts Coupler 23.3610/11/2022
001-0445-63000-00 Advance Auto Parts Brake Fluid 23.2710/11/2022
001-0445-63000-00 GARD Specialists Co, Inc.Blender Elite Disc's, Cergrind Wheels 128.1810/11/2022
001-0445-63000-00 Lawson Products, Inc.Misc supplies 173.1110/11/2022
1,604.21Subtotal for Divison: 0445
001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0010/10/2022
001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0010/10/2022
001-0450-55500-00 Martin Equipment of Illinois, Inc.Installed new throttle #120 2,044.1910/11/2022
001-0450-55700-00 Four Seasons Pest Control 09/22 Services 40.0010/11/2022
001-0450-59300-00 UniFirst First Aid Corp First aid supplies 74.0910/11/2022
001-0450-59300-00 UniFirst First Aid Corp First aid supplies 158.7210/11/2022
001-0450-62500-00 Drake Scruggs Equipment, Inc Level Cylinder 2,052.1310/11/2022
001-0450-62500-00 Koenig Body & Equipment, Inc.Cutting edges 3,800.0010/11/2022
001-0450-62500-00 Midstate Manufacturing, Inc.Hose #123 98.9610/11/2022
001-0450-62500-00 Martin Equipment of Illinois, Inc.Bracket kit #120 987.9610/11/2022
001-0450-62500-00 Advance Auto Parts Brake Line Union #116 10.7110/11/2022
001-0450-62500-00 Advance Auto Parts Oil Filter #102 3.9510/11/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0450-62500-00 Advance Auto Parts Air Filter #102 11.3910/11/2022
9,342.10Subtotal for Divison: 0450
001-0505-51000-00 Campion, Barrow & Assoc.Fire Services Testing 455.0010/11/2022
001-0505-67000-00 Stanard & Associates, Inc Entry level FF tests 462.0010/11/2022
917.00Subtotal for Divison: 0505
001-0510-51000-00 T-Mobile USA Inc 08/22 Service 25.0010/11/2022
001-0510-51000-00 Bridgeway Training Services 164 lbs of secure document destruction 32.8010/11/2022
001-0510-54000-00 Anthony Oligney-Estill Cell Phone Allowance 30.0010/10/2022
001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0010/10/2022
001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0010/10/2022
001-0510-54000-00 Lane Mings Cell Phone Allowance 30.0010/10/2022
001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0010/10/2022
001-0510-54000-00 Russell Idle Cell Phone Allowance 30.0010/10/2022
001-0510-54000-00 Daniel Hostens Cell Phone Allowance 30.0010/10/2022
001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0010/10/2022
001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0010/10/2022
001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0010/10/2022
001-0510-54500-00 West Central IL Criminal Justice Council Training-Criminal Interview/Interrogation-ASwanson 350.0010/11/2022
001-0510-57500-00 JSLK Management Iowa LLC 09/22 Police Uniform Cleaning as per agreement 136.90 000009227210/11/2022
001-0510-61000-00 Stamp Man Specialties Notary Stamp - CHootman 37.3510/11/2022
001-0510-61000-00 Office Specialists, Inc.Toner 81.0210/11/2022
001-0510-61000-00 Office Specialists, Inc.Cups 77.0610/11/2022
001-0510-61000-00 Office Specialists, Inc.Toner, envelopes 196.4510/11/2022
001-0510-61700-00 Southern Computer Warehouse Printer 852.5610/11/2022
001-0510-62500-00 Ford of Galesburg Oxygen Sensor #22 63.1310/11/2022
001-0510-65500-00 Supreme Radio Communications, Inc.Radios 3,797.6110/11/2022
001-0510-67500-00 Ray O'Herron Co., Inc.Raincoat - Campbell 129.7610/11/2022
001-0510-67500-00 Ray O'Herron Co., Inc.Armorskin poly ls shirt - Hayes 65.4010/11/2022
001-0510-67500-00 Ray O'Herron Co., Inc.Raincoat - Woodbury 160.0010/11/2022
001-0510-67500-00 Ray O'Herron Co., Inc.Flag pins 124.0610/11/2022
001-0510-67500-00 Ray O'Herron Co., Inc.Raincoat - Thompson 134.0910/11/2022
001-0510-67500-00 PH&S Products, LLC Nitrile gloves 392.0010/11/2022
001-0510-67500-00 Ray O'Herron Co., Inc.Bullet proof vest, Uniforms- Pullen, Woodbury 2,033.7810/11/2022
001-0510-67500-00 Ray O'Herron Co., Inc.8 Raincoats 1,072.7310/11/2022
001-0510-67500-00 Artistic Engraving CSO Badges, PO Stars, name plates Mesanovic, Shumaker 545.0010/11/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 5
Account Number Vendor AmountDescription PO No Date
001-0510-67500-00 Artistic Engraving PO Star's, Name Bar Sage 219.0210/11/2022
001-0510-67500-00 Artistic Engraving PO Stars 205,206,207 288.0510/11/2022
001-0510-67500-00 Ray O'Herron Co., Inc.Return duty belts -106.1810/11/2022
11,007.59Subtotal for Divison: 0510
001-0525-54700-00 Royce Kunkle 09/22 Mileage Allowance 161.8810/11/2022
001-0525-54700-00 Royce Kunkle 08/22 Mileage Allowance - remaining amt 4.2410/11/2022
166.12Subtotal for Divison: 0525
001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 30.0010/10/2022
001-0550-54000-00 Amanda Jennings Cell Phone Allowance 15.0010/10/2022
001-0550-61000-00 Office Specialists, Inc.Correction pens 13.9210/11/2022
001-0550-61000-00 Office Specialists, Inc.Letter trays 71.2610/11/2022
001-0550-61000-00 Office Specialists, Inc.Toner 162.6810/11/2022
001-0550-61000-00 Office Specialists, Inc.Paper 234.9510/11/2022
001-0550-67500-00 Midwest Uniform Supply, Inc Polo shirts - JBarnes 33.9610/11/2022
001-0550-71000-00 Southern Computer Warehouse Replacement of Storage Area Network (SAN) for the Galesburg Poli 7,378.26 000009223510/11/2022
7,940.03Subtotal for Divison: 0550
001-0605-54000-00 Derek Perry Cell Phone Allowance 30.0010/10/2022
001-0605-54000-00 John Seitz Cell Phone Allowance 30.0010/10/2022
001-0605-54000-00 Randy Hovind Cell Phone Allowance 30.0010/10/2022
001-0605-54000-00 David Farrell Cell Phone Allowance 30.0010/10/2022
001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0010/10/2022
001-0605-55500-00 Getz Fire Equipment Co., Inc.On Site Testings 40.5010/11/2022
001-0605-55500-00 MacQueen Emergency Service Hurst Jaws of Life 1,465.0010/11/2022
001-0605-55500-00 Alexis Fire Equipment Co., Inc.Pickup/Dropoff at Cummins 260.0010/11/2022
001-0605-55700-00 Four Seasons Pest Control 09/22 Services 20.0010/11/2022
001-0605-55700-00 Four Seasons Pest Control 09/22 Services. 20.0010/11/2022
001-0605-55700-00 Four Seasons Pest Control 09/22 Services. 20.0010/11/2022
001-0605-62500-00 Napa Auto Parts Air filter #54 230.2910/11/2022
001-0605-62500-00 Nichols Diesel Service, Inc.Filter kit #53 353.3010/11/2022
001-0605-62500-00 Napa Auto Parts Air filter #52 230.2910/11/2022
001-0605-62500-00 Nichols Diesel Service, Inc.Air dryer #52 576.3810/11/2022
001-0605-62500-00 Nichols Diesel Service, Inc.Air valve #52 40.6410/11/2022
001-0605-62500-00 Pomp's Tire - Galesburg Tires #52 1,607.6610/11/2022
001-0605-62500-00 Advance Auto Parts Filter Kit #52 75.5910/11/2022
001-0605-65000-00 Office Specialists, Inc.Napkins 48.3210/11/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 6
Account Number Vendor AmountDescription PO No Date
001-0605-65000-00 Office Specialists, Inc.Disinfectant, towels 119.8010/11/2022
001-0605-65000-00 Office Specialists, Inc.Liners, towels, tissue 230.8110/11/2022
001-0605-65500-00 Getz Fire Equipment Co., Inc.Oring Necsk For Scott 4500 ,Hydrotest Air Cycl SCBA Composites 139.5010/11/2022
001-0605-65500-00 MacQueen Emergency Hurst blades 1,604.0010/11/2022
001-0605-65500-00 MacQueen Emergency Rubber cover, SCBA gauge 67.1010/11/2022
001-0605-66500-00 Alexis Fire Equipment Co., Inc.Storz Spanner Wrenches 40.0010/11/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Fast trac pants - MLewis 39.9910/11/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Polo shirt, EMS shorts - JPendergast 106.9910/11/2022
001-0605-67500-00 Midwest Uniform Supply, Inc 2 Polo shirts - JSeitz 94.0010/11/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Polo shirt - KHarms 45.0010/11/2022
001-0605-67500-00 Ray O'Herron Co., Inc.SS Paragon shirt - Yocum 45.3310/11/2022
001-0605-67500-00 Midwest Uniform Supply, Inc EMS Pants - MCain 59.9910/11/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Crewneck shirt, perf ls tee, folding cap - HStevenson 49.4910/11/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Jobshirt, polo shirt - MCain 110.9910/11/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Safety tshirt - DClayton 26.2510/11/2022
001-0605-67500-00 Ray O'Herron Co., Inc.Paragon shirt - Yocum 51.4810/11/2022
7,968.69Subtotal for Divison: 0605
Subtotal for Fund 001 74,219.30
011-0000-55700-00 Brandt Construction Co Monmouth Blvd Improvements from Henderson to Academy - Resurfaci 191,642.03 000009222210/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 219.00 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 328.50 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 438.00 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 520.13 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement - PP2 mix for 2022 708.00 000009209110/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 985.50 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 547.50 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 219.00 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 711.75 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 438.00 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portland Cement - PP2 mix for 2022 649.00 000009209110/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 273.75 000009208910/11/2022
011-0000-66000-00 Henry County Treasurer MB-5 Bit. Mix 607.0110/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 2,299.50 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 547.50 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 574.88 000009208910/11/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 7
Account Number Vendor AmountDescription PO No Date
011-0000-66000-00 Galesburg Builders Supply, Inc.High performance patching mix for 2022 240.55 000009208810/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 657.00 000009208910/11/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 985.50 000009208910/11/2022
011-0000-66000-00 Mill Creek Mining, Inc CA-6 White Rock for 2022 1,962.32 000009208610/11/2022
011-0000-66000-00 Tazewell County Asphalt Co, Inc Hot mix asphalt surface & binder for 2022 2,286.75 000009208510/11/2022
011-0000-66000-00 Tazewell County Asphalt Co, Inc Hot mix asphalt surface & binder for 2022 2,862.00 000009208510/11/2022
011-0000-78070-00 Brandt Construction Co Monmouth Blvd Improvements from Henderson to Academy - Sidewalk 5,346.25 000009222210/11/2022
216,049.42Subtotal for Divison: 0000
Subtotal for Fund 011 216,049.42
014-0000-55700-00 JJ&TS, Inc Early Fall Weed & Feed 151.2510/11/2022
014-0000-55700-00 Johnson Trucking & Blacktopping, Inc Parking Lot Seal for lots C, L and Voyles West 16,085.69 000009225510/11/2022
014-0000-55700-00 Hein Construction Co, Inc 876 W Main Sidewalk Project 17,290.50 000009225410/11/2022
014-0000-64500-00 Office Specialists, Inc.8 Banners for Bickerdyke Bridge 1,485.0010/11/2022
014-0000-66000-00 Monmouth Ready-Mix 10 CY Flowable 650.0010/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 455.00 000009209210/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 295.72 000009209210/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 390.00 000009209210/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 292.50 000009209210/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 1,300.00 000009209210/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.1/2 inch Reinf Bars 200 LF 70.0010/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 357.50 000009209210/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 130.00 000009209210/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 455.00 000009209210/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 455.00 000009209210/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 650.00 000009209210/11/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.GBS Non Production Aggregate 1.960 TON 60.7210/11/2022
014-0000-78010-00 Gunther Construction Co., a div. of UCM, IncWest Street Reconstruction - Tompkins to Main 27,823.78 000009219310/11/2022
014-0000-78070-00 Gunther Construction Co., a div. of UCM, IncWest Street Reconstruction - Sidewalk portion 738.64 000009219310/11/2022
69,136.30Subtotal for Divison: 0000
Subtotal for Fund 014 69,136.30
015-0000-69000-00 Accredited Security Tasers 1,198.0010/11/2022
1,198.00Subtotal for Divison: 0000
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 8
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 015 1,198.00
016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0010/10/2022
016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0010/10/2022
016-0000-54000-00 Mark McLaughlin Cell Phone Allowance 30.0010/10/2022
016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0010/10/2022
016-0000-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0010/10/2022
150.00Subtotal for Divison: 0000
Subtotal for Fund 016 150.00
018-0000-55500-00 Pomp's Tire - Galesburg Flat repair #125 31.0010/11/2022
018-0000-62500-00 Nichols Diesel Service, Inc.Dust shield #112 180.6610/11/2022
018-0000-62500-00 Nichols Diesel Service, Inc.Dust sheild #112 100.6010/11/2022
018-0000-62500-00 Nichols Diesel Service, Inc.Brake chamber, air horn, mode motor #112 422.2010/11/2022
018-0000-62500-00 Napa Auto Parts Oil filter #112 70.1910/11/2022
018-0000-62500-00 Nichols Diesel Service, Inc.Strap #112 141.1110/11/2022
018-0000-62500-00 Nichols Diesel Service, Inc.Seat base #112 1,017.4510/11/2022
018-0000-62500-00 Midstate Manufacturing, Inc.Hose #128 258.1510/11/2022
018-0000-62500-00 Advance Auto Parts Muffler Repair Tape #112 6.4310/11/2022
018-0000-62500-00 Centre State International Trucks, Inc Surge Tank, Filter Kit #112 815.6410/11/2022
018-0000-62500-00 Centre State International Trucks, Inc Exhaust #112 6,666.07 000009226910/11/2022
018-0000-62500-00 Centre State International Trucks, Inc Core Credit - Exhaust #112 -1,350.00 000009226910/11/2022
018-0000-66000-00 Core & Main 7x23 Man Hole Frames, Grates 4x23 Man Hole Frames, Grates 1,360.0010/11/2022
9,719.50Subtotal for Divison: 0000
Subtotal for Fund 018 9,719.50
019-0000-20102-00 CenturyLink 09/22 #304035525 557.5710/11/2022
019-0000-20102-00 Stratus Networks, Inc 10/22 Service 307.2010/11/2022
864.77Subtotal for Divison: 0000
019-1905-51500-00 WMOI - FM Radio ads 260.0010/11/2022
019-1905-51500-00 Gatehouse Media Recreation ADS ACCT#00018370 350.0010/11/2022
019-1905-54000-00 Elizabeth Varner Cell Phone Allowance 30.0010/10/2022
019-1905-54000-00 Angela Buchen Cell Phone Allowance 30.0010/10/2022
019-1905-54500-00 Galesburg Area Chamber of Commerce 22 State Legistlative Luncheon E.Varner 25.0010/11/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 9
Account Number Vendor AmountDescription PO No Date
019-1905-59511-00 Galesburg Tourism Fund 09/22 Tourism Agreement 15,833.3310/11/2022
019-1905-61000-00 Office Specialists, Inc.Paper 46.9910/11/2022
16,575.32Subtotal for Divison: 1905
019-1910-55700-00 Helm Mechanical / Helm Service Stairwell Overheating 849.5510/11/2022
019-1910-55700-00 Four Seasons Pest Control 09/22 Services. 30.0010/11/2022
019-1910-55700-00 Helm Mechanical / Helm Service Rooms Over Heating 125.0010/11/2022
019-1910-55700-00 Stuard & Associates, Inc Annual Inspection - Hydraulic Elevator 220.0010/11/2022
1,224.55Subtotal for Divison: 1910
019-1911-55700-00 Stuard & Associates, Inc Annual Inspection - Hydraulic Elevator 220.0010/11/2022
019-1911-55700-00 Kone, Inc Repairs to PSB elevator 722.0510/11/2022
019-1911-55700-00 Four Seasons Pest Control 09/22 Services. 30.0010/11/2022
019-1911-57500-00 Aramark Uniform Serv. Inc.10/22 Services 68.5510/11/2022
019-1911-57500-00 Aramark Uniform Serv. Inc.09/22 Services 68.5510/11/2022
019-1911-57500-00 Aramark Uniform Serv. Inc.09/22 Services 68.5510/11/2022
019-1911-59300-00 UniFirst First Aid Corp First aid supplies 213.4310/11/2022
019-1911-65000-00 Office Specialists, Inc.Towels 293.2010/11/2022
1,684.33Subtotal for Divison: 1911
019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0010/10/2022
019-1915-54000-00 Travis Huffman Cell Phone Allowance 30.0010/10/2022
019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0010/10/2022
019-1915-54000-00 Don Miles Cell Phone Allowance 30.0010/10/2022
019-1915-55500-00 Nichols Diesel Service, Inc.State & Fed Test #506 41.2510/11/2022
019-1915-55500-00 Martin, Inc Hydraulic hose #522 226.2210/11/2022
019-1915-55500-00 Martin, Inc Cylinder #522 460.5410/11/2022
019-1915-55500-00 Martin, Inc Repairs to unit #517 1,373.9110/11/2022
019-1915-55700-00 American Pest Control Inc Annual Termite Inspection 200.0010/11/2022
019-1915-55700-00 Four Seasons Pest Control 10/22 Services. 40.0010/11/2022
019-1915-55700-00 Four Seasons Pest Control 10/22 Services. 30.0010/11/2022
019-1915-56000-00 Terry Allen, Inc Bersie Williams Area - Toilet Rental 1 regular unit 4/1/22-10/31 75.00 000009208110/11/2022
019-1915-56000-00 Terry Allen, Inc Bersie Williams Area - Toilet Rental 1 regular unit 4/1/22-10/31 60.00 000009208110/11/2022
019-1915-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental 1 regular unit 3/18/22-11/20/22 75.00 000009208110/11/2022
019-1915-56000-00 Terry Allen, Inc East Boat Ramp - Toilet Rental 1 regular unit 1/1/22-12/31/22 75.00 000009208110/11/2022
019-1915-56000-00 Terry Allen, Inc Peck Park - Toilet Rental 1 regular unit 4/1/22-10/31/22 75.00 000009208110/11/2022
019-1915-57500-00 Aramark Uniform Serv. Inc.09/22 Services 57.4610/11/2022
019-1915-57500-00 Aramark Uniform Serv. Inc.10/22 Services 57.4610/11/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 10
Account Number Vendor AmountDescription PO No Date
019-1915-62500-00 Advance Auto Parts Oil Filter #506 30.7910/11/2022
019-1915-62500-00 Advance Auto Parts Oil Filter #510 3.9510/11/2022
019-1915-62500-00 Advance Auto Parts Hydraulic Filter #522 27.3010/11/2022
019-1915-62500-00 Advance Auto Parts Hydraulic Filter #507 54.6010/11/2022
019-1915-62500-00 Advance Auto Parts Oil Filter 3.9510/11/2022
019-1915-62500-00 Martin, Inc Wheels #522 13.9710/11/2022
019-1915-62500-00 Ford of Galesburg V-Belt, Tensione #503 188.8410/11/2022
019-1915-62500-00 Martin, Inc Wheels #522 83.8210/11/2022
019-1915-62500-00 Martin, Inc Spacer #522 33.0610/11/2022
019-1915-62500-00 Napa Auto Parts Battery bolt #503 16.7910/11/2022
019-1915-62500-00 Martin, Inc Filter #522 43.2810/11/2022
019-1915-62500-00 Martin, Inc Seal kit #522 157.9310/11/2022
019-1915-62500-00 Martin, Inc Fastner #522 19.0810/11/2022
019-1915-62500-00 Martin, Inc Relay #522 21.8210/11/2022
019-1915-62500-00 Martin, Inc Compressor #525 898.4410/11/2022
019-1915-62500-00 Pomp's Tire - Galesburg Tires #514 871.3610/11/2022
019-1915-62500-00 Nichols Diesel Service, Inc.Oil pan kit #506 1,023.9310/11/2022
019-1915-62500-00 Martin, Inc O-ring #517 26.7910/11/2022
019-1915-62510-00 Herr Petroleum Corp Diesel #2 508 Gal , Unleaded Ethanol 417 Gal 3,533.59 000009227010/11/2022
019-1915-62510-00 Herr Petroleum Corp Diesel #2 580.6 Gal,Unleaded Ethanol 300.3 Gal 3,515.33 000009227010/11/2022
019-1915-65000-00 Office Specialists, Inc.Tissue 74.2110/11/2022
019-1915-65500-00 Kaser Power Equipment Inc Bulbs 27.0310/11/2022
13,636.70Subtotal for Divison: 1915
019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0010/10/2022
019-1920-55700-00 Four Seasons Pest Control 10/22 Services. 20.0010/11/2022
019-1920-57500-00 Aramark Uniform Serv. Inc.10/22 Services 39.5110/11/2022
019-1920-57500-00 Aramark Uniform Serv. Inc.09/22 Services 39.5110/11/2022
019-1920-61000-00 Office Specialists, Inc.Toner 334.3210/11/2022
019-1920-61000-00 Office Specialists, Inc.Thermal paper, roll paper 142.9910/11/2022
019-1920-62510-00 Herr Petroleum Corp Diesel #2 249.3 Gal, Reg Unleaded 310.9 Gal 2,125.17 000009210410/11/2022
019-1920-64125-00 Smithfield Direct, LLC Misc concessions 120.0010/11/2022
019-1920-64125-00 Smithfield Direct, LLC Misc concessions 40.0010/11/2022
019-1920-64125-00 Atlantic Coca-Cola MISC Concessions 423.8810/11/2022
019-1920-64125-00 Atlantic Coca-Cola MISC Concessions 442.9710/11/2022
019-1920-64125-00 Atlantic Coca-Cola MISC Drinks 418.2710/11/2022
019-1920-66000-00 Faulks Bros. Construciton, Inc.23.16 Ton Topdressing Sand Non-Dried,Freight 823.1910/11/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 11
Account Number Vendor AmountDescription PO No Date
4,999.81Subtotal for Divison: 1920
019-1925-56000-00 The Home City Ice Company Box Rental 324.0010/11/2022
019-1925-56000-00 Terry Allen, Inc Campground - Toilet Rental 4 regular units 4/14/22-10/17/22. Inc 300.00 000009208110/11/2022
019-1925-64000-00 Volrath Hardwoods, LLC Bundles of firewood 1,200.0010/11/2022
1,824.00Subtotal for Divison: 1925
019-1935-55500-00 Tri-City Electric Company of Iowa Replaced amplifier 1,168.0010/11/2022
019-1935-55700-00 Four Seasons Pest Control 10/22 Services. 35.0010/11/2022
019-1935-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 297.7510/11/2022
019-1935-57500-00 Aramark Uniform Serv. Inc.10/22 Services 237.4210/11/2022
019-1935-57500-00 Aramark Uniform Serv. Inc.08/22 Services 237.4210/11/2022
019-1935-57500-00 Aramark Uniform Serv. Inc.09/22 Services 237.4210/11/2022
019-1935-66000-00 Sherwin Williams Co.Paint 69.5110/11/2022
019-1935-66000-00 Sherwin Williams Co.Paint 69.5110/11/2022
2,352.03Subtotal for Divison: 1935
019-1940-66000-00 Monmouth Ready-Mix 5.25 CY PV-SI 661.5010/11/2022
661.50Subtotal for Divison: 1940
019-1945-55700-00 Stuard & Associates, Inc Annual Inspection - Lift & Dumbwaiter 150.0010/11/2022
019-1945-55700-00 Four Seasons Pest Control 10/22 Services. 20.0010/11/2022
170.00Subtotal for Divison: 1945
019-1950-55700-00 Four Seasons Pest Control 10/22 Services. 25.0010/11/2022
25.00Subtotal for Divison: 1950
019-1955-55700-00 Four Seasons Pest Control 10/22 Services. 20.0010/11/2022
20.00Subtotal for Divison: 1955
019-1960-55700-00 Four Seasons Pest Control 10/22 Services. 20.0010/11/2022
20.00Subtotal for Divison: 1960
019-1965-54000-00 Roger Darst Cell Phone Allowance 30.0010/10/2022
019-1965-55700-00 Four Seasons Pest Control 09/22 Services. 20.0010/11/2022
019-1965-57500-00 Aramark Uniform Serv. Inc.09/22 Services 41.8310/11/2022
019-1965-57500-00 Aramark Uniform Serv. Inc.10/22 Services 41.8310/11/2022
019-1965-59300-00 UniFirst First Aid Corp First aid supplies 218.6210/11/2022
019-1965-62500-00 Pomp's Tire - Galesburg Tires #525 82.5010/11/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 12
Account Number Vendor AmountDescription PO No Date
019-1965-62500-00 Pomp's Tire - Galesburg Tube #583 5.2210/11/2022
019-1965-62500-00 Pomp's Tire - Galesburg Tires #583 117.0010/11/2022
019-1965-62500-00 Pomp's Tire - Galesburg Tires #583 187.5010/11/2022
019-1965-62500-00 MTI Distributing, Inc Tie rod end #583 430.6510/11/2022
019-1965-62500-00 Pomp's Tire - Galesburg Tubes #583 21.4810/11/2022
1,196.63Subtotal for Divison: 1965
019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0010/10/2022
30.00Subtotal for Divison: 1975
Subtotal for Fund 019 45,284.64
020-0000-20102-00 CenturyLink 09/22 #304035525 66.0610/11/2022
020-0000-55700-00 Waste Management, Inc.09/22 Service 625.0010/11/2022
020-0000-62500-00 Napa Auto Parts Gasket set #350 50.7710/11/2022
741.83Subtotal for Divison: 0000
Subtotal for Fund 020 741.83
023-0000-55420-00 D & T Demolition LLC Demolition of 261 N Arthur St 15,000.00 000009221310/11/2022
023-0000-55420-00 D & T Demolition LLC Demolition of 440 W South St 15,000.00 000009221310/11/2022
023-0000-55420-00 D & T Demolition LLC Demolition of 355 E Second St 15,000.00 000009221310/11/2022
023-0000-55420-00 D & T Demolition LLC Demolition of 772 Ella 15,000.00 000009221310/11/2022
023-0000-55420-00 D & T Demolition LLC Demolition of 383 Jefferson St 15,000.00 000009221310/11/2022
023-0000-83100-00 Basio Plumbing Heating & Cooling 580 E Losey St Backwater Protection 4,500.0010/11/2022
023-0000-83100-00 Krisher Seamless Gutters, Inc Gutters - 1500 Conger 1,235.0010/11/2022
80,735.00Subtotal for Divison: 0000
Subtotal for Fund 023 80,735.00
024-0000-52000-00 Ameren Illinois 09/22 Electricity #5346260034 96.4110/10/2022
024-0000-52000-00 Ameren Illinois 09/22 Electricity #2544167035 25.8510/10/2022
024-0000-83100-00 D'Agnol International Inc.Water Infrastructure Grant for D'Agnolo International 10,000.00 000009226810/11/2022
10,122.26Subtotal for Divison: 0000
Subtotal for Fund 024 10,122.26
030-0000-20102-00 CenturyLink 09/22 #304035525 192.3010/11/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 13
Account Number Vendor AmountDescription PO No Date
030-0000-20102-00 Stratus Networks, Inc 10/22 Service 130.6010/11/2022
322.90Subtotal for Divison: 0000
030-0320-51500-00 WGIL/WAAG/WLSR, Inc.Radio Ad's 200.0009/30/2022
030-0320-51500-00 WGIL/WAAG/WLSR, Inc.Radio Ad's 250.0009/30/2022
030-0320-52000-00 Ameren Illinois 09/22 Electricity #6235036022 294.8310/10/2022
030-0320-52300-00 Ameren Illinois 09/22 Heat #6235036022 18.2110/10/2022
030-0320-62500-00 O'Reilly Auto Parts Batteries 349.8210/11/2022
030-0320-62500-00 Eastern Iowa Tire Light Truck Disposal 16.5010/10/2022
030-0320-62500-00 Midwest Transit Equipment, Inc.Backup Safety Sensor 363.2509/30/2022
030-0320-62510-00 Herr Petroleum Corp 328.7 Gal Unleaded 1,084.89 000009210110/10/2022
030-0320-62510-00 Herr Petroleum Corp 108.1 Gal Unleaded 400.84 000009210110/10/2022
030-0320-62510-00 Herr Petroleum Corp 322.9 Gal Unleaded 1,045.52 000009210110/10/2022
030-0320-62510-00 Herr Petroleum Corp 221.9 Gal Unleaded 822.78 000009210110/10/2022
030-0320-62510-00 Herr Petroleum Corp 160.3 Gal Unleaded 519.04 000009210110/10/2022
030-0320-62510-00 Herr Petroleum Corp 219.6 Gal Unleaded 814.26 000009210110/10/2022
030-0320-65000-00 Office Specialists, Inc.Paper Towels,Toilet Paper 160.7310/10/2022
030-0320-65000-00 Office Specialists, Inc.Paper Towels , toilet paper 26.5009/30/2022
6,367.17Subtotal for Divison: 0320
030-0370-51500-00 WGIL/WAAG/WLSR, Inc.Radio Ad's 200.0009/30/2022
030-0370-51500-00 WGIL/WAAG/WLSR, Inc.Radio Ad's 250.0009/30/2022
030-0370-52000-00 Ameren Illinois 09/22 Electricity #6235036022 687.9410/10/2022
030-0370-52300-00 Ameren Illinois 09/22 Heat #6235036022 42.4810/10/2022
030-0370-54000-00 Ronald Larson Cell Phone Allowance 30.0010/10/2022
030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0010/10/2022
030-0370-55500-00 Genfare, a Division of SPX Corporation S/A Bill Transport, Coin Mech ASSY 775.5910/10/2022
030-0370-55500-00 Cummins Sale & Service Engine Replacment 2,210.2809/30/2022
030-0370-57500-00 Cintas, Inc 07/22 Services 165.9610/10/2022
030-0370-57500-00 Cintas, Inc 09/22 Services 165.9610/10/2022
030-0370-57500-00 Cintas, Inc 09/22 Services 121.4610/10/2022
030-0370-62500-00 Gillig LH Hanger ASM, Wear Pad, HxHD Nut,RH Hanger ASM 704.8710/10/2022
030-0370-62500-00 Mack Sales & Service of Morton Core return -57.5007/26/2022
030-0370-62500-00 Mack Sales & Service of Morton Core credit on inv #TP35096 -72.0006/28/2022
030-0370-62500-00 Eastern Iowa Tire Curb Guard, Fuel Charge, Bead Repair, Nail Repair 948.8510/10/2022
030-0370-62500-00 Batterton Auto Supply Valve Cores, Steel Weights 85.8110/10/2022
030-0370-62500-00 Martin, Inc Filter Kit 59.9409/30/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 14
Account Number Vendor AmountDescription PO No Date
030-0370-62500-00 O'Reilly Auto Parts Hex Bolt 8.9810/10/2022
030-0370-62510-00 Herr Petroleum Corp 146 Gal Diesel #2 663.73 000009210110/10/2022
030-0370-62510-00 Herr Petroleum Corp 472 Gal Diesel #2 1,834.20 000009210110/10/2022
030-0370-65500-00 O'Reilly Auto Parts Gear Lube 68.9710/10/2022
030-0370-67500-00 UniFirst First Aid Corp Misc First Aid Supplies 179.7710/10/2022
9,105.29Subtotal for Divison: 0370
Subtotal for Fund 030 15,795.36
049-0000-76000-00 IMEG Corp Engineering for Decorative Street Lights on Main (Cedar to Acade 672.00 000009194210/11/2022
049-0000-76000-00 IMEG Corp Reimbursable expenses for Decorative Street Lights on Main (Ceda 76.32 000009194210/11/2022
049-0000-76000-00 Swanson Electric Inc.Change meter base to 208 compatible 110.0010/11/2022
049-0000-83100-00 Carla Markwart TIF Incentive for Facade improvements at 119 S Cherry St 13,110.18 000009206810/11/2022
13,968.50Subtotal for Divison: 0000
Subtotal for Fund 049 13,968.50
054-0000-76000-00 Laverdiere Construction, Inc.Parking lot construction on Seminary and Mulberry 11,782.00 000009223110/11/2022
11,782.00Subtotal for Divison: 0000
Subtotal for Fund 054 11,782.00
057-0000-71000-00 Southern Computer Warehouse Replacement of Storage Area Network (SAN) for the Galesburg Poli 90,000.00 000009223510/11/2022
90,000.00Subtotal for Divison: 0000
Subtotal for Fund 057 90,000.00
061-0000-10701-00 Railroad Management Company III, LLC 01/16/23-01/15/24 License Fees 344.6710/11/2022
061-0000-15401-00 Gunther Construction Co., a div. of UCM, IncWest Street Reconstruction - Water Main Portion 9,883.46 000009219310/11/2022
061-0000-15401-00 Klingner & Associates, P.C. - Architectural GroupAdditional Construction Engineering services for Water Supply We 9.15 000009201910/11/2022
061-0000-15401-00 Klingner & Associates, P.C. - Architectural GroupConstruction Engineering services for Water Supply Well #6 286.35 000009201910/11/2022
061-0000-15401-00 Klingner & Associates, P.C. - Architectural GroupAdditional Construction Engineering services for Water Supply We 3,915.00 000009201910/11/2022
061-0000-20101-00 JOSEPH MCQUEEN Refund Check 062283-000, 537 N BROAD ST 55.0010/06/2022
061-0000-20101-00 CHARLES MILLER Refund Check 044548-000, 1183 LANE AVE 9.5610/06/2022
061-0000-20101-00 CONSTANCE STEELE Refund Check 014398-001, 280 PARK LANE AVE 43.0810/06/2022
061-0000-20101-00 LEWIS NEAL Refund Check 024582-001, 66 COUNTRY ELMS EST 94.9510/06/2022
061-0000-20101-00 JASON PETERSON Refund Check 015421-001, 240 CEDAR AVE 68.7410/06/2022
061-0000-20101-00 DANIEL SUMMERS Refund Check 053413-000, 150 SHELDON ST 61.5310/07/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 15
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 JOSEPH MCQUEEN Refund Check 062283-000, 537 N BROAD ST 26.4510/06/2022
061-0000-20101-00 ROBERT STOVER Refund Check 012184-001, 353 CLARK ST 85.5210/06/2022
061-0000-20101-00 SHAWN SHEA Refund Check 007185-017, 1282 ROCK ISLAND AVE 56.3810/06/2022
061-0000-20101-00 MARY WEIGAND ESTATE Refund Check 018412-000, 1100 IL RT 41 11.4510/06/2022
061-0000-20101-00 TODD THOMPSON Refund Check 047496-000, 2240 CHRISTOPHER DR 24.4210/07/2022
061-0000-20101-00 TERRY WOOLSEY Refund Check 014679-002, 1555 FLORENCE AVE 70.3110/06/2022
061-0000-20101-00 THE VU NGUYEN Refund Check 063819-000, 664 S WEST ST 98.4310/06/2022
061-0000-20101-00 JENNIFER SHANER Refund Check 012213-000, 551 CLARK ST 5.4010/06/2022
061-0000-20101-00 BARBARA SCHULZE Refund Check 065582-001, 1018 N CEDAR ST 44.5610/06/2022
061-0000-20101-00 THE VU NGUYEN Refund Check 063819-000, 664 S WEST ST 0.5510/06/2022
061-0000-20101-00 BARBARA SCHULZE Refund Check 065582-000, 1014 N CEDAR ST 82.7510/06/2022
061-0000-20101-00 E DAVID SUNDVALL Refund Check 052802-000, 1628 RONALD RD 280.6410/10/2022
061-0000-20101-00 BETTY KEMPF Refund Check 007724-000, 608 E FREMONT ST 35.6410/06/2022
061-0000-20101-00 KNOX CO HEALTH DEPARTMENT Refund Check 016381-002, 1090 W CARL SANDBURG DR 125.0010/06/2022
061-0000-20101-00 JASON L & BARBARA D LANDERS Refund Check 050557-000, 1561 BROWN AVE 128.7810/06/2022
061-0000-20101-00 AMANDA FELGAR Refund Check 050591-003, 510 JOHNSTON ST 58.6010/07/2022
061-0000-20101-00 MATTHEW DAVISON Refund Check 058183-000, 598 CLARK ST 76.6810/06/2022
061-0000-20101-00 KEVIN HEALY Refund Check 056008-000, 1651 N CHERRY ST 38.1510/07/2022
061-0000-20101-00 TERESA INNESS Refund Check 048031-020, 712 FRANKLIN AVE 130.3310/06/2022
061-0000-20101-00 RICHARD HAPP Refund Check 016181-004, 148 N IVAN AVE 40.3810/07/2022
061-0000-20101-00 MARK MARTIN Refund Check 005097-069, 70 OSAGE ST 108.5810/06/2022
061-0000-20101-00 JOHN LAWSON Refund Check 051514-000, 1345 WILLARD ST 153.4010/06/2022
061-0000-20101-00 FAT FISH PUB Refund Check 034588-001, 158 N BROAD ST 45.3610/07/2022
061-0000-20101-00 ETHAN LANNHOLM Refund Check 061958-000, 1077 HAWKINSON AVE 10 51.7110/06/2022
061-0000-20101-00 RHEA JEAN GOEHL Refund Check 047948-000, 344 COUNTRY ELMS EST 27.6410/06/2022
061-0000-20101-00 RUBY GRAVES Refund Check 023247-001, 1370 W NORTH ST 71.6810/06/2022
061-0000-20101-00 RYLIE LOWERY Refund Check 062806-000, 2045 E KNOX ST 133.9910/06/2022
061-0000-20101-00 ALYSSA MAIN Refund Check 062342-000, 1388 N BROAD ST 32.6710/06/2022
061-0000-20101-00 ROBERT LONG Refund Check 058394-001, 687 OLIVE ST 93.0410/06/2022
061-0000-20101-00 STEPHEN CHOMA Refund Check 011415-001, 160 OSAGE ST 39.8610/07/2022
061-0000-20101-00 PAUL LAWSON Refund Check 016256-002, 1381 W LOSEY ST 64.4910/06/2022
061-0000-20101-00 SCOTT LA BEE Refund Check 020202-001, 930 S CEDAR ST 40.1910/06/2022
061-0000-20101-00 VIVIAN KNIGHT Refund Check 010098-001, 2286 WINDISH DR 1 41.5210/06/2022
061-0000-20101-00 DANIELLE BLACKETT Refund Check 052330-001, 191 LAKE ST 69.7910/06/2022
061-0000-20101-00 DANIELLE BLACKETT Refund Check 052330-001, 191 LAKE ST 55.0010/06/2022
061-0000-20101-00 WILLIAM BURGLAND Refund Check 013789-004, 439 DAY ST 85.2610/06/2022
061-0000-20102-00 Stratus Networks, Inc 10/22 Service 126.4710/11/2022
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 16
Account Number Vendor AmountDescription PO No Date
061-0000-20102-00 CenturyLink 09/22 #304035525 262.6310/11/2022
061-0000-51000-00 Pace Analytical Services LLC Water testing 19.5510/11/2022
061-0000-51000-00 US Sterling Capital Corp., Inc.Upstate Natl Bank 240.0010/11/2022
061-0000-51000-00 Pace Analytical Services LLC Water testing 15.2010/11/2022
061-0000-51000-00 Klingner & Associates P.C.PREPARE PLANS, DETAILS AND SPECIFICATIONS FOR RANNEY WELL ROOF H 1,896.50 000009224510/11/2022
061-0000-52300-00 Ameren Illinois 09/22 Heat #1017455691 94.3810/10/2022
061-0000-54000-00 Shelby Schwieter Cell Phone Allowance 30.0010/10/2022
061-0000-54000-00 Mark Schwieter Cell Phone Allowance 30.0010/10/2022
061-0000-54000-00 Timothy Fey Cell Phone Allowance 30.0010/10/2022
061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0010/10/2022
061-0000-54000-00 Jerami Brown Cell Phone Allowance 30.0010/10/2022
061-0000-55700-00 Royal Cleaning Services 10/22 Janitorial Services 464.0010/11/2022
061-0000-55700-00 Four Seasons Pest Control 09/22 Services. 30.0010/11/2022
061-0000-55700-00 Four Seasons Pest Control 09/22 Services. 55.0010/11/2022
061-0000-59300-00 UniFirst First Aid Corp First aid supplies 125.9510/11/2022
061-0000-59300-00 UniFirst First Aid Corp First aid supplies 43.6110/11/2022
061-0000-62510-00 Herr Petroleum Corp Diesel #2 196.9 GAL 764.20 000009209910/11/2022
061-0000-65500-00 Flowpoint Environmental Systems Inc 2" Bermad Impeller Assembly 524.6010/11/2022
061-0000-66000-00 Galesburg Builders Supply, Inc CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 438.75 000009211310/11/2022
061-0000-68500-00 Hawkins, Inc 2022 Liquid Chlorine for Water Division as per bid. This is a b 4,944.00 000009207410/11/2022
27,500.93Subtotal for Divison: 0000
Subtotal for Fund 061 27,500.93
067-0000-20101-00 BETTY KEMPF Refund Check 007724-000, 608 E FREMONT ST 0.7510/06/2022
067-0000-20101-00 THE VU NGUYEN Refund Check 063819-000, 664 S WEST ST 0.7510/06/2022
1.50Subtotal for Divison: 0000
Subtotal for Fund 067 1.50
078-0000-51000-00 OSF Occupational Medicine Vaccine 72.0010/11/2022
078-0000-51000-00 OSF Occupational Medicine Pre employment screening 140.0010/11/2022
078-0000-51000-00 OSF Occupational Medicine Pre employment testing 140.0010/11/2022
078-0000-51000-00 OSF Occupational Medicine Vaccines 72.0010/11/2022
078-0000-51000-00 OSF Occupational Medicine Pre employment screening 140.0010/11/2022
078-0000-51000-00 OSF Occupational Medicine Drug testing 220.0010/11/2022
784.00Subtotal for Divison: 0000
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 17
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 078 784.00
091-0000-20102-00 Galesburg Sanitary Dist.10/22 Sanitary District Fees Less 3% Collection Fee -18,381.5410/11/2022
091-0000-20102-00 Galesburg Sanitary Dist.10/22 Sanitary District Fees less 08/22 Postage for Liens -2.1710/11/2022
091-0000-20102-00 Galesburg Sanitary Dist.10/22 Sanitary District Fees less 08/22 Lein & Collection Fees -33.3310/11/2022
091-0000-20102-00 Galesburg Sanitary Dist.10/22 Sanitary Dist Fees less 09/22 Credit Card Processing Fees -2,139.9210/11/2022
091-0000-22003-00 Galesburg Sanitary Dist.10/22 Sanitary District Fees 612,718.1010/11/2022
592,161.14Subtotal for Divison: 0000
Subtotal for Fund 091 592,161.14
Report Total: 1,259,349.68
AP-Transactions by Account (10/12/2022 - 8:37 AM)Page 18
Check Date Check #Vendor Name Description Account #Amount
9/21/2022 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00
9/28/2022 0 T TECH 08/22 UB ACH Fees 067-0000-51000 421.36
9/28/2022 0 T TECH 08/22 UB ACH Fees 061-0000-51000 842.73
9/29/2022 5096 ABG Enterprise, Inc.HUD LBPHC at 253 W Water 013-0000-83100 18,000.00
9/29/2022 6052 ABG Enterprise, Inc.HUD Healthy Homes at 253 W Water 013-0000-83100 3,225.00
9/29/2022 0 Chuck Humes Umpiring S-ball 2 games 09/27/22 019-1940-51400 70.00
9/29/2022 0 Dan Burgland Umpiring S-Ball 2 games 09/27/22 019-1940-51400 70.00
9/29/2022 5098 J W Summy Contracting Corp.HUD LBPHC at 768 W Tompkins St 013-0000-83100 18,000.00
9/29/2022 6056 J W Summy Contracting Corp.HUD Healthy Homes at 97 N Whitesboro St 013-0000-83100 2,700.00
9/29/2022 6054 J W Summy Contracting Corp.CO#1 HUD Healthy Homes increase for new bathroom door slab.013-0000-83100 500.00
9/29/2022 6057 J W Summy Contracting Corp.HUD Healthy Homes at 768 W Tompkins St 013-0000-83100 5,000.00
9/29/2022 5097 J W Summy Contracting Corp.HUD LBPHC at 97 N Whitesboro St 013-0000-83100 11,250.00
9/29/2022 5100 J W Summy Contracting Corp.HUD LBPHC at 636 S Henderson St 013-0000-83100 2,250.00
9/29/2022 5101 J W Summy Contracting Corp.HUD LBPHC at 1370 Hollycrest Circle 013-0000-83100 1,700.00
9/29/2022 6054 J W Summy Contracting Corp.HUD Healthy Homes at 1370 Hollycrest Circle 013-0000-83100 3,400.00
9/29/2022 6053 J W Summy Contracting Corp.HUD Healthy Homes at 561 W Knox St.013-0000-83100 5,000.00
9/29/2022 5099 J W Summy Contracting Corp.HUD LBPHC at 561 W Knox St.013-0000-83100 12,790.00
9/29/2022 6055 J W Summy Contracting Corp.HUD Healthy Homes at 636 S Henderson St 013-0000-83100 950.00
9/29/2022 97169 Knox County Recorders Office File 63 Weed/Trash/Demo Liens 001-0160-51300 513.00
9/29/2022 97169 Knox County Recorders Office File 19 Weed/Trash/Demo Liens 001-0160-51300 150.00
9/29/2022 97170 Secretary of State, Jesse White Title and Registration 001-0160-51000 163.00
9/29/2022 0 SpringbrookSoftware LLC 08/22 Paypad Transaction Fees 001-0306-51000 2.00
9/29/2022 0 SpringbrookSoftware LLC 08/22 Paypad Transaction Fees 001-0115-51000 43.50
9/29/2022 0 SpringbrookSoftware LLC 08/22 Paypad Transaction Fees 001-0205-51000 70.37
9/29/2022 0 SpringbrookSoftware LLC 08/22 Paypad Transaction Fees 061-0000-51000 140.75
9/29/2022 0 SpringbrookSoftware LLC 08/22 Paypad Transaction Fees 001-0410-51000 2.00
9/29/2022 0 SpringbrookSoftware LLC 08/22 Paypad Transaction Fees 067-0000-51000 70.38
9/29/2022 0 WMOI - FM Radio Ads 019-1905-51500 260.00
10/4/2022 0 Bluefin Payment Systems 09/22 pay pad processing fees 001-0115-51000 70.39
10/4/2022 0 Bluefin Payment Systems 09/22 pay pad processing fees 001-0306-51000 21.39
10/4/2022 0 Bluefin Payment Systems 09/22 UB Webpayment credit card processing fees 067-0000-51000 1,648.18
10/4/2022 0 Bluefin Payment Systems 09/22 UB Webpayment credit card processing fees 061-0000-51000 3,296.37
10/4/2022 0 Bluefin Payment Systems 09/22 pay pad processing fees 067-0000-51000 603.34
10/4/2022 0 Bluefin Payment Systems 09/22 pay pad processing fees 061-0000-51000 1,206.64
10/4/2022 0 Bluefin Payment Systems 09/22 pay pad processing fees 001-0410-51000 21.40
10/4/2022 0 Cardconnect 09/22 Card Connect Credit Card Fees 019-1905-51000 73.02
10/4/2022 0 Cardconnect 09/22 Card Connect Credit Card Fees 019-1935-51000 4.73
10/4/2022 0 Cardconnect 09/22 Card Connect Credit Card Fees 019-1945-51000 29.13
10/4/2022 0 Cardconnect 09/22 Card Connect Credit Card Fees 019-1950-51000 53.07
10/4/2022 0 Cardconnect 09/22 Card Connect Credit Card Fees 019-1930-51000 11.36
10/4/2022 0 Cardconnect 09/22 Card Connect Credit Card Fees 019-1925-51000 497.11
10/4/2022 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 2,500.00
10/4/2022 0 Wells Fargo Merchant Services 09/22 Golf Credit Card Fees 019-1920-51000 2,351.75
10/5/2022 0 Farmers & Mechanics Bank 09/22 F&M Trust Fees 019-1905-51000 4.49
Advance Checks and ACH Payments as of 10/12/2022
10/5/2022 0 Farmers & Mechanics Bank 08/22 F&M Trust Bank Fees 001-0205-51000 330.02
10/5/2022 0 Farmers & Mechanics Bank 08/22 F&M Trust Bank Fees 019-1905-51000 4.25
10/5/2022 0 Farmers & Mechanics Bank 08/22 F&M Trust Bank Fees 058-0000-51000 124.05
10/5/2022 0 Farmers & Mechanics Bank 08/22 F&M Trust Bank Fees 026-0000-51000 41.42
10/5/2022 0 Farmers & Mechanics Bank 08/22 F&M Trust Bank Fees 061-0000-51000 250.00
10/5/2022 0 Farmers & Mechanics Bank 08/22 F&M Trust Bank Fees 053-0000-51000 41.49
10/5/2022 0 Farmers & Mechanics Bank 09/22 F&M Trust Fees 053-0000-51000 43.85
10/5/2022 0 Farmers & Mechanics Bank 09/22 F&M Trust Fees 026-0000-51000 43.78
10/5/2022 0 Farmers & Mechanics Bank 09/22 F&M Trust Fees 058-0000-51000 131.11
10/5/2022 0 Farmers & Mechanics Bank 09/22 F&M Trust Fees 001-0205-51000 348.94
10/5/2022 0 Farmers & Mechanics Bank 09/22 F&M Trust Fees 061-0000-51000 220.04
10/6/2022 97226 BLAKE LEFLER Refund Check 044307-001, 653 N CEDAR ST 061-0000-20101 0.55
10/6/2022 97226 BLAKE LEFLER Refund Check 044307-001, 653 N CEDAR ST 067-0000-20101 0.75
10/6/2022 97226 BLAKE LEFLER Refund Check 044307-001, 653 N CEDAR ST 061-0000-20101 108.55
10/6/2022 0 Chuck Humes Umpire SBall 2 games 10/05/22 019-1940-51400 70.00
10/6/2022 4060 J W Summy Contracting Corp.DCEO RLF at 1034 W Brooks St 013-0000-83100 1,050.00
10/6/2022 0 Joel Zaiser Umpire S-Ball 2 games 10/05/22 019-1940-51400 70.00
10/6/2022 97224 Knox County Recorders Office File 34 Weed/Trash/Demo Liens 001-0160-51300 288.00
10/6/2022 97224 Knox County Recorders Office Release 12 Property Maint Liens 001-0160-51300 138.00
10/6/2022 97225 Knox County Trustee Payment Account Purchase of Property from Trustee 10-19-477-008 694 US Hwy 150 E 023-0000-10850 823.00
10/6/2022 0 Martin, Inc O-Ring Veh # 517 019-1915-62500 3.92
10/6/2022 0 Quadient Leasing USA, Inc Postage for the machine 061-0000-10702 500.00
10/6/2022 5102 Quality Inn Relocation Benefits Temp Housing -883 E South St 013-0000-83100 1,366.56
10/6/2022 0 Ray Allen Manufacturing Co, Inc Misc canine supplies 001-0510-69300 59.97
10/6/2022 97227 Treasurer of the State of Illinois Unclaimed Property from 7/1/18-06/30/19 001-0000-22002 2,696.89
10/10/2022 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 142.90
10/10/2022 0 IMRF 09/22 IMRF Contributions 001-0000-20311 124,028.10
10/11/2022 0 Bank of Montreal MTC Communications-Water Treatment Plant Internet 061-0000-54000 89.95
10/11/2022 0 Bank of Montreal Etsy.com - digital template for Craft Night Out 019-1940-64000 5.35
10/11/2022 0 Bank of Montreal Menards - fridge filter 030-0370-65500 73.72
10/11/2022 0 Bank of Montreal Scott Equip - 20" guide bar for chain saw 019-1975-65500 51.99
10/11/2022 0 Bank of Montreal GovConnect - replacement printer 001-0207-61700 586.41
10/11/2022 0 Bank of Montreal Harbor Freight - grabber tool 019-1915-66500 9.99
10/11/2022 0 Bank of Montreal Walmart - game day prizes for Lakeside 019-1950-64000 7.08
10/11/2022 0 Bank of Montreal Lands End - staff shirt 001-0000-10407 11.68
10/11/2022 0 Bank of Montreal AC McCartney - blades for woods finishing mower 019-1915-65500 343.33
10/11/2022 0 Bank of Montreal Walmart - hot dog buns 019-1920-64125 23.86
10/11/2022 0 Bank of Montreal Comcast - 08/22 HD Technology Fee #21-46 021-0000-54000 9.95
10/11/2022 0 Bank of Montreal Holt Supply - water heater element 019-1925-66000 8.56
10/11/2022 0 Bank of Montreal IDPH - EMT renewal - Brackett 001-0605-55000 21.00
10/11/2022 0 Bank of Montreal AT&T - Wireless Devices 001-0510-54000 394.68
10/11/2022 0 Bank of Montreal HyVee - hot dog buns 019-1920-64125 47.96
10/11/2022 0 Bank of Montreal Peoples-Garden Hose 019-1915-66500 34.97
10/11/2022 0 Bank of Montreal Phillips 66 - fuel 061-0000-62510 159.32
10/11/2022 0 Bank of Montreal Quadient - 09/22-12/22 postage machine lease 061-0000-88300 150.13
10/11/2022 0 Bank of Montreal Amazon - ink 030-0320-61000 23.50
10/11/2022 0 Bank of Montreal Lowes - screwdrivers 019-1910-66500 22.98
10/11/2022 0 Bank of Montreal Walmart - wasp spray 019-1920-65000 7.48
10/11/2022 0 Bank of Montreal International Code Council - code books 001-0306-67000 1,769.78
10/11/2022 0 Bank of Montreal Birkeys - couplers #121 001-0450-62500 268.68
10/11/2022 0 Bank of Montreal Office Specialist - 08/22 Service 030-0000-20102 100.52
10/11/2022 0 Bank of Montreal Amazon - batteries for radios 001-0605-65500 7.75
10/11/2022 0 Bank of Montreal Walmart-Bikes,Gloves,Water,National Night Out 001-0510-83100 661.74
10/11/2022 0 Bank of Montreal Amazon - compasses for Nature at Night 019-1940-64000 12.98
10/11/2022 0 Bank of Montreal Lowes-Azeleas 019-1915-63500 49.95
10/11/2022 0 Bank of Montreal Scott Equip - belt for 56"019-1965-65500 74.99
10/11/2022 0 Bank of Montreal Lowes - staples 001-0306-55400 24.96
10/11/2022 0 Bank of Montreal Menards - level, assorted galv nipples 061-0000-66000 260.98
10/11/2022 0 Bank of Montreal Midstate Mfg - filter cleaning #122 001-0450-55500 22.00
10/11/2022 0 Bank of Montreal Wilson Paper - cleaning supplies for buses 030-0370-65000 36.81
10/11/2022 0 Bank of Montreal Walmart - supplies for Craft Night Out 019-1940-64000 44.90
10/11/2022 0 Bank of Montreal Amazon - tap and die set 030-0370-66500 160.03
10/11/2022 0 Bank of Montreal Wilson Paper - paper towels 001-0450-65000 125.90
10/11/2022 0 Bank of Montreal Lands End - sales tax refund 001-0000-10407 (1.90)
10/11/2022 0 Bank of Montreal CDW - return cameral mounting kit 001-0207-61700 (238.91)
10/11/2022 0 Bank of Montreal Amazon - receipt paper rolls 061-0000-61000 33.98
10/11/2022 0 Bank of Montreal Hoerr Nursery-Trees 054-0000-63500 825.00
10/11/2022 0 Bank of Montreal Comcast - 08/22 Internet 001-0305-54000 30.00
10/11/2022 0 Bank of Montreal MC Sports - tshirts 030-0320-51500 397.80
10/11/2022 0 Bank of Montreal McMasters-Carr- clamps #111 001-0450-62500 171.59
10/11/2022 0 Bank of Montreal Lowes - leaf blower, trimmer, mower- Training Site 001-0605-66500 678.00
10/11/2022 0 Bank of Montreal Acushnet - FootJoy clothes for resale 019-1920-64000 760.86
10/11/2022 0 Bank of Montreal Terminal Supply - connectors, sanding discs 001-0445-63000 280.33
10/11/2022 0 Bank of Montreal Amazon - slush cups for concessions 019-1950-64125 34.89
10/11/2022 0 Bank of Montreal Verizon Wireless - 07/22 Service 001-0000-20102 416.37
10/11/2022 0 Bank of Montreal Galesburg Elec - recycle batteries 019-1945-55700 7.70
10/11/2022 0 Bank of Montreal Galesburg Elec - EMT connector 020-0000-66500 4.78
10/11/2022 0 Bank of Montreal JensenIT - returned incorrect UPS 061-0000-61700 (1,425.28)
10/11/2022 0 Bank of Montreal Schulte Supply - marking paint 061-0000-66000 908.88
10/11/2022 0 Bank of Montreal Comcast - 08/22 Internet 019-1965-54000 62.95
10/11/2022 0 Bank of Montreal Peoples - misc supplies 001-0605-65000 10.79
10/11/2022 0 Bank of Montreal Acushnet - hats for resale 019-1920-64000 239.80
10/11/2022 0 Bank of Montreal UPS Store - shipping 030-0370-53000 19.44
10/11/2022 0 Bank of Montreal Monsido - 01/23-08/23 Support 001-0000-10701 3,823.36
10/11/2022 0 Bank of Montreal Amazon- Network Adapter 001-0510-61000 42.32
10/11/2022 0 Bank of Montreal SCW - replacement printer 001-0207-61700 524.37
10/11/2022 0 Bank of Montreal Amazon - sympathy cards 001-0115-61000 8.13
10/11/2022 0 Bank of Montreal Acushnet - hats for resale 019-1920-64000 57.88
10/11/2022 0 Bank of Montreal fastenal - lock washer 001-0445-63000 17.91
10/11/2022 0 Bank of Montreal Farm King - weed killer 020-0000-63500 559.96
10/11/2022 0 Bank of Montreal CDW - return midspan 001-0207-61700 (100.44)
10/11/2022 0 Bank of Montreal Menards-Weed Killer/ Fan Parts 061-0000-66000 77.16
10/11/2022 0 Bank of Montreal Comcast - 08/22 Service 001-0510-54000 19.90
10/11/2022 0 Bank of Montreal Lands End - sales tax refund 001-0000-10407 (4.32)
10/11/2022 0 Bank of Montreal Phillips 66 - GMarston 061-0000-10407 3.40
10/11/2022 0 Bank of Montreal McAlisters - CM Candidate dinner 001-0105-54500 26.23
10/11/2022 0 Bank of Montreal FarmKing - air hose 020-0000-66500 12.99
10/11/2022 0 Bank of Montreal Galesburg Elec - deep cycle batteries 019-1950-66000 105.52
10/11/2022 0 Bank of Montreal Pekin Life - 09/22 Life Insurance Premiums 001-0510-47500 102.30
10/11/2022 0 Bank of Montreal Screenconnect - Annual Screenconnect renewal 001-0207-55800 984.04
10/11/2022 0 Bank of Montreal American Water Works-AWWA Membership 061-0000-55000 85.00
10/11/2022 0 Bank of Montreal JensenIT - replacement UPS batteries 061-0000-61700 774.14
10/11/2022 0 Bank of Montreal Allen Precision Equip - trade in credit for magnetic locator 061-0000-66500 (100.00)
10/11/2022 0 Bank of Montreal Quadient - 09/22-12/22 postage machine lease 001-0160-88300 562.96
10/11/2022 0 Bank of Montreal Walmart-National Night Out 2022 001-0510-83100 19.92
10/11/2022 0 Bank of Montreal Amazon - Get Well cards 001-0605-61000 30.95
10/11/2022 0 Bank of Montreal SHRM - Membership - JPease 001-0120-55000 229.00
10/11/2022 0 Bank of Montreal Zoro - 12 outlet power strip 001-0605-61000 51.89
10/11/2022 0 Bank of Montreal Sling Oline Scheduling - online scheduling software 001-0550-55800 49.00
10/11/2022 0 Bank of Montreal Amazon - shredder 001-0205-61700 2,369.00
10/11/2022 0 Bank of Montreal Tractor Supply - tube patch kit, pruners 020-0000-66500 35.98
10/11/2022 0 Bank of Montreal Amazon-Duty Belt Keepers 001-0510-66500 93.05
10/11/2022 0 Bank of Montreal Holt Supply - parts 061-0000-66000 79.02
10/11/2022 0 Bank of Montreal Go Van Goghs - embroidery for staff shirts 001-0205-51000 16.00
10/11/2022 0 Bank of Montreal Lowes - saw blades, lock nuts 019-1915-65500 24.10
10/11/2022 0 Bank of Montreal GovConnect - cables 001-0207-61700 136.68
10/11/2022 0 Bank of Montreal Walmart - hot dog buns 019-1920-64125 16.44
10/11/2022 0 Bank of Montreal S&S Indust - brake cleaner 001-0445-63000 61.80
10/11/2022 0 Bank of Montreal Verizon Wireless - 07/22 Service 019-0000-20102 226.38
10/11/2022 0 Bank of Montreal Amazon-HIgh Visibility Traffic Vests 001-0525-64500 35.59
10/11/2022 0 Bank of Montreal Amazon - batteries for radios 001-0605-65500 22.80
10/11/2022 0 Bank of Montreal Amazon - Macrame of the Month supplies 019-1940-64000 7.26
10/11/2022 0 Bank of Montreal Acushnet - clothes for resale 019-1920-64000 726.70
10/11/2022 0 Bank of Montreal Peoples-Hose Nozzle 061-0000-66500 8.49
10/11/2022 0 Bank of Montreal 08/22 PCard Charges - ETSB 001-0000-10407 6,118.42
10/11/2022 0 Bank of Montreal IAAI - Conf Registration - Seitz, Schmitt, Clayton 001-0605-54500 705.00
10/11/2022 0 Bank of Montreal Menards - shelving units for shop storage 030-0370-66500 499.99
10/11/2022 0 Bank of Montreal Acushnet - clothes for resale 019-1920-64000 71.31
10/11/2022 0 Bank of Montreal Menards - misc plumbing supplies 061-0000-66000 117.64
10/11/2022 0 Bank of Montreal Schulte Supply - marking paint applicator 061-0000-66500 104.85
10/11/2022 0 Bank of Montreal Menards-Items needed for Bottle Filling Station 019-1911-55700 209.77
10/11/2022 0 Bank of Montreal Birkeys - coolant resevoir #155 001-0445-62500 151.12
10/11/2022 0 Bank of Montreal Amazon - refrigerator filters - Fremont St 001-0605-65000 143.07
10/11/2022 0 Bank of Montreal Acushnet - Pinnacles for resale 019-1920-64000 35.81
10/11/2022 0 Bank of Montreal Microsoft - Office 365 019-1905-55800 269.34
10/11/2022 0 Bank of Montreal Sling - digital time clock, staff scheduling 019-1905-55800 146.41
10/11/2022 0 Bank of Montreal Canva.com - digital graphic design program subscription 019-1905-55800 119.40
10/11/2022 0 Bank of Montreal Lowes - mortar mix 014-0000-66000 68.80
10/11/2022 0 Bank of Montreal Amazon - cardstock for fixed route passes 030-0370-61000 29.57
10/11/2022 0 Bank of Montreal Lee Brothers - repair of range picker 019-1920-55500 70.00
10/11/2022 0 Bank of Montreal Lexis Nexis - legal research subscription 001-0145-55800 86.52
10/11/2022 0 Bank of Montreal Farm King - jack #544 019-1915-62500 45.19
10/11/2022 0 Bank of Montreal MATCO - window tool 001-0445-66500 34.35
10/11/2022 0 Bank of Montreal AgriDrain Corp - probe, spades 061-0000-66500 177.40
10/11/2022 0 Bank of Montreal Amazon - canopy for events and job fairs 001-0605-66500 349.95
10/11/2022 0 Bank of Montreal Data Axle - Polk City directory 001-0305-67000 168.50
10/11/2022 0 Bank of Montreal Menards - bolts for vehicle 030-0370-65500 6.89
10/11/2022 0 Bank of Montreal Valley Dist - core charge 001-0445-55500 20.00
10/11/2022 0 Bank of Montreal Facebook ADS for Police Recruitment 001-0505-51500 10.00
10/11/2022 0 Bank of Montreal Phillips 66 - fuel 061-0000-62510 89.19
10/11/2022 0 Bank of Montreal Menards - light ballast 019-1950-66000 19.99
10/11/2022 0 Bank of Montreal 08/22 PCard Charges - Library 001-0000-10407 5,324.38
10/11/2022 0 Bank of Montreal Farm King - paint supplies 020-0000-66000 64.11
10/11/2022 0 Bank of Montreal Napa - extention reducer 019-1915-66500 25.48
10/11/2022 0 Bank of Montreal CDW - return camera mounting kit 001-0207-61700 (35.00)
10/11/2022 0 Bank of Montreal Precision Roller - replacement rollers for check scanner 061-0000-65500 79.90
10/11/2022 0 Bank of Montreal Thompson Truck - parts for paratransit 030-0320-62500 707.29
10/11/2022 0 Bank of Montreal Amtrak - ticket - IML Conf - Mayor Schwartzman 001-0105-54500 48.00
10/11/2022 0 Bank of Montreal Schulte Supply - marking flags 061-0000-66000 498.00
10/11/2022 0 Bank of Montreal HyVee - hot dog buns 019-1920-64125 34.01
10/11/2022 0 Bank of Montreal Office Specialist - 08/22 Service 078-0000-20102 54.83
10/11/2022 0 Bank of Montreal Breeze Courier - notice to bidders #6243 001-0605-51500 15.20
10/11/2022 0 Bank of Montreal Farm King - weed killer 020-0000-63500 559.96
10/11/2022 0 Bank of Montreal Amazon-Duty Belt Keepers 001-0510-66500 36.72
10/11/2022 0 Bank of Montreal DynDNS - DYN Standard DNS renewal 001-0207-55800 5.00
10/11/2022 0 Bank of Montreal SP American Fence - gate for Traffic Department 078-0000-56597 4,228.05
10/11/2022 0 Bank of Montreal Gatehouse - notice to bidders #20710 067-0000-51500 93.22
10/11/2022 0 Bank of Montreal Lands End - staff shirt 001-0000-10407 24.41
10/11/2022 0 Bank of Montreal Amazon-Flashdrives 001-0510-61000 616.95
10/11/2022 0 Bank of Montreal Titanium - power supply 001-0207-61700 222.63
10/11/2022 0 Bank of Montreal Selective Ins-09/18/22-12/31/22 Flood Insurance Well #5 078-0000-56531 480.96
10/11/2022 0 Bank of Montreal Facebook-ADS for Police Recruitment 001-0505-51500 10.00
10/11/2022 0 Bank of Montreal EMP - misc medical supplies 001-0605-68600 56.48
10/11/2022 0 Bank of Montreal Ultimate Security Device - elevator key 001-0605-66500 102.99
10/11/2022 0 Bank of Montreal Acushnet - golf balls for resale 019-1920-64000 585.12
10/11/2022 0 Bank of Montreal Monarch Watch - monarch tags 019-1940-64000 20.00
10/11/2022 0 Bank of Montreal Amazon-Bottle Filling Station 019-1911-55700 620.01
10/11/2022 0 Bank of Montreal Menards - wasp spray 019-1950-65000 17.82
10/11/2022 0 Bank of Montreal Vista Print - business cards 001-0605-61000 31.49
10/11/2022 0 Bank of Montreal Gatehouse - notice to bidders #20710 001-0605-51500 118.66
10/11/2022 0 Bank of Montreal UPS - shipping 061-0000-53000 246.92
10/11/2022 0 Bank of Montreal Menards - paper towels 019-1965-65000 7.90
10/11/2022 0 Bank of Montreal AED Professionals - SMART pads 001-0605-68600 580.00
10/11/2022 0 Bank of Montreal Menards - cones 014-0000-64500 195.86
10/11/2022 0 Bank of Montreal Quality Equip - deck #541 019-1915-62500 3,375.49
10/11/2022 0 Bank of Montreal Menards - instant thread lock 019-1915-65500 3.97
10/11/2022 0 Bank of Montreal KeyMe - refund of sales tax 030-0000-10407 (0.77)
10/11/2022 0 Bank of Montreal GovConnect - iPad screen protector, case, keyboard 001-0105-61700 119.02
10/11/2022 0 Bank of Montreal Menards - caulking, paint supplies 030-0370-66000 17.96
10/11/2022 0 Bank of Montreal Galesburg Lumber - lumber for forms 014-0000-66000 146.15
10/11/2022 0 Bank of Montreal National Child Passenger Safety-Reimbursment CSO Fox Safety Seat 001-0510-54500 (85.00)
10/11/2022 0 Bank of Montreal Menards - tire replacement for mower 030-0370-62500 78.76
10/11/2022 0 Bank of Montreal Galesburg Elec - light bulbs 020-0000-66000 17.92
10/11/2022 0 Bank of Montreal United Rentals - credit for overcharge 061-0000-56000 (771.03)
10/11/2022 0 Bank of Montreal Amazon - seal installer for Ford 030-0320-62500 153.81
10/11/2022 0 Bank of Montreal Quadient - 09/22-12/22 postage machine lease 019-1905-88300 37.51
10/11/2022 0 Bank of Montreal Jimmy Johns - work through lunch - Miller/Heiden 001-0205-68000 26.44
10/11/2022 0 Bank of Montreal GovConnect - iPad Air replacement 001-0105-61700 699.00
10/11/2022 0 Bank of Montreal Lowes - reciprocating saw 019-1915-66500 119.00
10/11/2022 0 Bank of Montreal Holt Supply - parts to repair toilets 019-1910-66000 51.60
10/11/2022 0 Bank of Montreal Amazon - tennis ball for fall league 019-1940-64000 114.00
10/11/2022 0 Bank of Montreal Amazon - laminating pouches 019-1945-64000 31.96
10/11/2022 0 Bank of Montreal APWA - PM job posting 001-0120-51500 375.00
10/11/2022 0 Bank of Montreal Menards - ceiling duster 019-1915-65000 9.99
10/11/2022 0 Bank of Montreal Lowes - radon kits 019-1915-66000 127.84
10/11/2022 0 Bank of Montreal GovConnect - iPad accessory replacement 001-0105-61700 150.16
10/11/2022 0 Bank of Montreal Menards - carpet shampoo 019-1945-65000 13.98
10/11/2022 0 Bank of Montreal HyVee - hot dog buns, supplies 019-1920-64125 55.14
10/11/2022 0 Bank of Montreal Glenns Radiator - MMiller 001-0000-10407 156.34
10/11/2022 0 Bank of Montreal Menards - toilet flaper 019-1965-66000 5.44
10/11/2022 0 Bank of Montreal Farm King - blow gun for shop 019-1915-66500 22.99
10/11/2022 0 Bank of Montreal Scott Equip - belt for 48"019-1965-65500 54.99
10/11/2022 0 Bank of Montreal EMP - misc medical supplies 001-0605-68600 66.15
10/11/2022 0 Bank of Montreal Parts House - cable for paint machine 014-0000-64500 49.95
10/11/2022 0 Bank of Montreal Walmart-Return Bikes,Gloves,Water,National Night Out 001-0510-83100 (703.04)
10/11/2022 0 Bank of Montreal Amazon - order pads for concessions 019-1950-64125 25.64
10/11/2022 0 Bank of Montreal S&S Indust - brake cleaner 001-0445-63000 61.80
10/11/2022 0 Bank of Montreal Comcast - 08/22 IDOT modem 001-0000-10407 111.85
10/11/2022 0 Bank of Montreal Menards - 6"x6" post 019-1925-66000 31.98
10/11/2022 0 Bank of Montreal Farm King - hitch pins 019-1920-65500 57.73
10/11/2022 0 Bank of Montreal Dillons Appliance - service call for ice maker 001-0205-55500 68.00
10/11/2022 0 Bank of Montreal National Child Passenger Safety-Child Safety Seat Tech CSO Fox 001-0510-54500 95.00
10/11/2022 0 Bank of Montreal Walmart - misc supplies 001-0605-65000 203.42
10/11/2022 0 Bank of Montreal Amazon - thread repair kit 030-0370-66500 78.89
10/11/2022 0 Bank of Montreal Menards - spotlight 019-1920-66500 49.97
10/11/2022 0 Bank of Montreal Amazon - refrigerator filters - Brooks St 001-0605-65000 115.20
10/11/2022 0 Bank of Montreal Menards - electrical surge protector 030-0370-66500 10.97
10/11/2022 0 Bank of Montreal Comcast - 08/22 Service 001-0630-54000 17.00
10/11/2022 0 Bank of Montreal Doors Inc - AAS door cores 019-1915-65500 195.00
10/11/2022 0 Bank of Montreal Nametag Wizard - wall nameplate - EVarner 019-1905-61000 25.96
10/11/2022 0 Bank of Montreal US Cellular - 07/22 Service 061-0000-20102 335.23
10/11/2022 0 Bank of Montreal USPS - stamps 030-0320-53000 48.00
10/11/2022 0 Bank of Montreal Pekin Life - 09/22 Life Insurance Premiums 001-0605-47500 122.10
10/11/2022 0 Bank of Montreal Hercules - o-rings 001-0445-63000 76.45
10/11/2022 0 Bank of Montreal Midway Auto - headlamp switch #607 001-0445-62500 25.00
10/11/2022 0 Bank of Montreal Allegra - tickets for fixed route 030-0370-51500 88.50
10/11/2022 0 Bank of Montreal Safe Kids Worldwide - training - McGee 001-0605-54500 95.00
10/11/2022 0 Bank of Montreal HyVee - hot dog buns 019-1920-64125 25.03
10/11/2022 0 Bank of Montreal Birkeys - air filter #155 001-0445-62500 48.50
10/11/2022 0 Bank of Montreal Pollard Water - hydrant gate valves 061-0000-66000 929.26
10/11/2022 0 Bank of Montreal Lowes- Drill Bits 061-0000-66500 29.98
10/11/2022 0 Bank of Montreal IL Emergency Mgmt Agncy- EMA Training Summit 001-0630-54500 76.69
10/11/2022 0 Bank of Montreal Menards - torch kit 001-0450-66500 34.99
10/11/2022 0 Bank of Montreal Holt Supply - water heater element 019-1925-66000 8.56
10/11/2022 0 Bank of Montreal Holt Supply - toilet wall spud 019-1915-65500 9.95
10/11/2022 0 Bank of Montreal Lowes - fencing 014-0000-66000 302.72
10/11/2022 0 Bank of Montreal Lands End - sales tax refund 001-0000-10407 (2.13)
10/11/2022 0 Bank of Montreal Farm King - misc supplies 001-0605-65000 17.99
10/11/2022 0 Bank of Montreal SCW - communication devices 061-0000-61700 1,257.70
10/11/2022 0 Bank of Montreal Menards - misc supplies for Central dorm 001-0605-66000 39.35
10/11/2022 0 Bank of Montreal Lowes - nitrile gloves 019-1915-65000 8.48
10/11/2022 0 Bank of Montreal HyVee - fuel for chain saws 019-1975-62510 25.51
10/11/2022 0 Bank of Montreal IPRA - job posting - Rec Supervisor 001-0160-51500 180.00
10/11/2022 0 Bank of Montreal Office Specialist - 08/22 Service 061-0000-20102 337.18
10/11/2022 0 Bank of Montreal Best Western Hotel-P.Kisler Rifle Class Training 001-0510-54500 551.87
10/11/2022 0 Bank of Montreal Facebook-ADS for Police Recruitment 001-0505-51500 10.00
10/11/2022 0 Bank of Montreal Scott Equip - Stihl blower for pool crew - Jason 019-1915-66500 149.99
10/11/2022 0 Bank of Montreal American Red Cross - lifeguard reviews 019-1940-54500 82.00
10/11/2022 0 Bank of Montreal Facebook-ADS for Police Recruitment 001-0505-51500 15.00
10/11/2022 0 Bank of Montreal Amazon - ink 030-0370-61000 23.50
10/11/2022 0 Bank of Montreal Lowes - radon test kits - Churchil Jr High 019-1915-66000 63.92
10/11/2022 0 Bank of Montreal Utility Equipment Co- curb box lids 061-0000-66000 916.88
10/11/2022 0 Bank of Montreal Menards - batteries, composite shims, rubber furniture tips 061-0000-66000 21.85
10/11/2022 0 Bank of Montreal AC McCartney - blades for woods finishing mower 019-1915-65500 317.90
10/11/2022 0 Bank of Montreal Advanced Auto - brake cleaner 014-0000-64500 71.76
10/11/2022 0 Bank of Montreal Menards- Mulch- Pest Killer-Tree Guard-Spiral Spikes 054-0000-63500 69.47
10/11/2022 0 Bank of Montreal Harbor Freight - air tank 020-0000-66500 59.99
10/11/2022 0 Bank of Montreal Office Specialist - 08/22 Service 019-0000-20102 178.95
10/11/2022 0 Bank of Montreal KeyMe - refund of sales tax 030-0320-66000 (0.38)
10/11/2022 0 Bank of Montreal Walmart-Bikes,Gloves,Water,National Night Out 001-0510-83100 703.04
10/11/2022 0 Bank of Montreal National Child Passenger Safety-Child Safety SeatTech OFCPearson 001-0510-54500 95.00
10/11/2022 0 Bank of Montreal Zoro - safety goggles 001-0605-67500 16.99
10/11/2022 0 Bank of Montreal Gannett Newpaper - digital subscription 001-0305-55000 7.99
10/11/2022 0 Bank of Montreal Farm King - bolts 061-0000-66000 25.08
10/11/2022 0 Bank of Montreal Titanium - thin client equipment 001-0207-61700 2,573.82
10/11/2022 0 Bank of Montreal Valley Dist - oil DEF fluid 001-0000-10801 1,982.65
10/11/2022 0 Bank of Montreal Selective Ins-01/01/23-09/18/23 Flood Insurance Well #5 078-0000-10701 1,168.04
10/11/2022 0 Bank of Montreal Menards - paint supplies, paint 019-1915-66000 168.84
10/11/2022 0 Bank of Montreal Lowes - supplies to install thin clients 001-0207-61700 55.02
10/11/2022 0 Bank of Montreal Midstate Mfg - filter cleaning #155 001-0445-55500 19.00
10/11/2022 0 Bank of Montreal GovConnect - UPS 001-0207-61700 2,426.12
10/11/2022 0 Bank of Montreal Menards - hardware cloth 019-1950-66000 7.49
10/11/2022 0 Bank of Montreal ISBE - Register with IL State Board of Edu - MLewis 001-0605-54500 102.25
10/11/2022 0 Bank of Montreal HyVee - hot dog supplies 019-1920-64125 21.44
10/11/2022 0 Bank of Montreal Walmart-CSO Sim Cards for Cameras 001-0510-66500 18.88
10/11/2022 0 Bank of Montreal IL City County - partial refund 001-0145-54500 (50.00)
10/11/2022 0 Bank of Montreal Walmart - popcicles for Summer Tennis 019-1940-64000 5.88
10/11/2022 0 Bank of Montreal Illinois AWWA- Training Class J.Brown J.Hoefer 061-0000-54500 320.00
10/11/2022 0 Bank of Montreal Galesburg Elec - light bulbs, recycle bulbs 019-1930-66000 93.36
10/11/2022 0 Bank of Montreal Menards - cable ties 020-0000-65500 21.98
10/11/2022 0 Bank of Montreal Comcast - 08/22 AV room cable 001-0207-54000 5.99
10/11/2022 0 Bank of Montreal Data Axle - Polk City directory 001-0410-67000 168.50
10/11/2022 0 Bank of Montreal Amazon - clay for Little Sprouts, grabber for nature center 019-1940-64000 23.98
10/11/2022 0 Bank of Montreal Acushnet - GHS golf team shirts 019-1920-64000 298.97
10/11/2022 0 Bank of Montreal US Postal Service-Radon Test Kits - Mailing 019-1915-53000 11.75
10/11/2022 0 Bank of Montreal Galesburg Elec - screwdrivers 061-0000-66500 13.36
10/11/2022 0 Bank of Montreal Walmart-Coffee and sugar 019-1910-65000 19.10
10/11/2022 0 Bank of Montreal Breeze Courier - notice to bidders #6243 001-0160-51500 16.60
10/11/2022 0 Bank of Montreal HyVee - cooking spray 014-0000-64500 135.00
10/11/2022 0 Bank of Montreal Amazon-Price Adjustment Flashdrives 001-0510-61000 (4.80)
10/11/2022 0 Bank of Montreal Galesburg Elec - 12 gauge copper wire, vinyl tape 061-0000-66000 114.65
10/11/2022 0 Bank of Montreal Verizon Wireless - 07/22 Service 061-0000-20102 26.68
10/11/2022 0 Bank of Montreal Thompson Truck - parts for fixed route 030-0370-62500 196.38
10/11/2022 0 Bank of Montreal Menards - wall clock 019-1920-61000 29.99
10/11/2022 0 Bank of Montreal DynDNS - managed DNS express 5 renewal 001-0207-55800 24.00
10/11/2022 0 Bank of Montreal HyVee - cooking spray 014-0000-64500 50.04
10/11/2022 0 Bank of Montreal Monsido - 09/22-12/22 Support 001-0160-55800 1,911.64
10/11/2022 0 Bank of Montreal Davis Ford - seal kit #183 001-0445-62500 68.66
10/11/2022 0 Bank of Montreal Menards - shelving units for shop storage 030-0370-66500 313.69
10/11/2022 0 Bank of Montreal HyVee - hot dog buns, coffee 019-1920-64125 29.62
10/11/2022 0 Bank of Montreal Menards-Bulb Change Kit and Picture Strips 019-1910-55700 26.67
10/11/2022 0 Bank of Montreal AC McCartney - blades #175 001-0445-62500 144.78
10/11/2022 0 Bank of Montreal Birkeys - filter kit #155 001-0445-62500 532.55
10/11/2022 0 Bank of Montreal Kinequip - refund for paint machine 014-0000-64500 (799.41)
10/11/2022 0 Bank of Montreal Scott Equip - sprocket cover, rechargable batteries 019-1920-65500 522.57
10/11/2022 0 Bank of Montreal IAAI - Membership - JSeitz 001-0605-55000 130.00
10/11/2022 0 Bank of Montreal Galesburg Elec - recycle bulbs 019-1930-66000 10.35
10/11/2022 0 Bank of Montreal IL AWWA - training - MMackey 061-0000-54500 160.00
10/11/2022 0 Bank of Montreal Amazon - replacement bulb 030-0370-66000 20.00
10/11/2022 0 Bank of Montreal Verizon Wireless - 07/22 Service 016-0000-20102 1.72
10/11/2022 0 Bank of Montreal Lowes - supplies for barricades 020-0000-65500 20.54
10/11/2022 0 Bank of Montreal TLO Trans Union - TLO Program Solutions 001-0510-55800 75.00
10/11/2022 0 Bank of Montreal Menards - paint supplies for Ron's office 030-0370-66000 122.08
10/11/2022 0 Bank of Montreal APTUSC - Dues - GOsborn 001-0205-55000 199.00
10/11/2022 0 Bank of Montreal Lowe's-Plumbing items 019-1911-55700 29.44
10/11/2022 0 Bank of Montreal HyVee - misc kitchen supplies #22-01 021-0000-68000 179.05
10/11/2022 0 Bank of Montreal Holt Supply - parts 061-0000-66000 234.25
10/11/2022 0 Bank of Montreal Lock&Key - key 014-0000-64500 7.00
10/11/2022 0 Bank of Montreal Lowes - wheels for guard chairs 019-1950-66000 55.96
10/11/2022 0 Bank of Montreal American Red Cross - lifeguard reviews 019-1940-54500 164.00
10/11/2022 0 Bank of Montreal Screenconnect - refund of taxes 001-0207-55800 (57.88)
10/11/2022 0 Bank of Montreal Office Specialist - 08/22 Service 001-0000-20102 2,436.14
10/11/2022 0 Bank of Montreal Amazon-Caution Tape 001-0510-66500 43.98
10/11/2022 0 Bank of Montreal Walmart - Lifeguard incentives 019-1950-64000 53.21
10/11/2022 0 Bank of Montreal Schulte Supply - marking paint 061-0000-66000 64.92
10/11/2022 0 Bank of Montreal MATCO - bearings for fixed route 030-0370-62500 236.45
10/11/2022 0 Bank of Montreal JensenIT - replacement computer - OLucero 057-0000-61700 1,878.45
10/11/2022 0 Bank of Montreal Kaser Power Equip - misc tools 001-0450-66500 339.98
10/11/2022 0 Bank of Montreal Walmart - snacks for Teen Commission Mtg 001-0160-64100 18.26
10/11/2022 0 Bank of Montreal Cooks & Co- floral arrangement - CDuncan services 001-0605-58500 50.00
10/11/2022 0 Bank of Montreal Galesburg Elec - light ballast 019-1930-66000 68.40
10/11/2022 0 Bank of Montreal Lee Brothers - hot rolled steel 061-0000-66000 33.42
10/11/2022 0 Bank of Montreal Acushnet - special order wedges - CWatkins 019-1920-64000 442.97
10/11/2022 0 Bank of Montreal Farm King - pry bar, utility knife, scraper, chisel knife 061-0000-66500 38.86
10/11/2022 0 Bank of Montreal Office Specialist - 08/22 Service 067-0000-20102 31.39
10/11/2022 0 Bank of Montreal Verizon Wireless - 07/22 Service 001-0000-20102 5.16
10/11/2022 0 Bank of Montreal Caseys - gas #502 019-1915-62500 50.00
10/11/2022 0 Bank of Montreal Zoro - batteries 001-0605-65500 36.02
10/11/2022 0 Bank of Montreal MC Sports - tshirts 030-0370-51500 397.80
10/11/2022 0 Bank of Montreal Harbor Freight - trash pickup grabbers 019-1915-66500 39.96
10/11/2022 0 Bank of Montreal McAlisters - council member dinner-8/24 CM Finalist Review 001-0105-54500 116.71
10/11/2022 0 Bank of Montreal Birkeys - brake fluid #155 001-0445-62500 20.50
10/11/2022 0 Bank of Montreal Carriage House - snacks for employee recognition 001-0205-68000 18.83
10/11/2022 0 Bank of Montreal Hilton Hotel - Huwe NTOA Training 001-0510-54500 400.69
10/11/2022 0 Bank of Montreal Comcast - 08/22 Internet 001-0207-54000 454.85
10/11/2022 0 Bank of Montreal Amazon - waterproof paper for shelter report 019-1905-61000 69.95
10/11/2022 0 Bank of Montreal Farm King - zip lock bags 019-1920-66000 17.98
10/11/2022 0 Bank of Montreal UPS - shipping 001-0207-53000 70.31
10/11/2022 0 Bank of Montreal Galesburg Elec - light bulbs 019-1930-66000 78.00
10/11/2022 0 Bank of Montreal Walmart - hot dog buns 019-1920-64125 19.18
10/11/2022 0 Bank of Montreal US Postal Service-Radon Test Kits - Mailing 019-1915-53000 9.45
10/11/2022 0 Bank of Montreal Farm King-Weed Killer 061-0000-66000 90.98
10/11/2022 0 Bank of Montreal Amazon-Wall Clock 001-0510-61000 19.03
10/11/2022 0 Bank of Montreal CDW - return camera mounting kit 001-0207-61700 (128.83)
10/11/2022 0 Bank of Montreal Harbor Freight - ratchet ties 001-0445-63000 17.99
10/11/2022 0 Bank of Montreal HyVee - hot dog buns, breakfast sandwiches 019-1920-64125 53.52
10/11/2022 0 Bank of Montreal Amazon - card stock for printing boat cards 019-1930-64000 12.99
10/11/2022 0 Bank of Montreal Indeed - Transit job posting 001-0120-51500 258.00
10/11/2022 0 Bank of Montreal Sams - food for National Night Out 001-0510-83100 391.44
10/11/2022 0 Bank of Montreal OReilly- battery charger, jump box 014-0000-64500 249.99
10/11/2022 0 Bank of Montreal Menards - shop supplies 061-0000-66000 64.19
10/11/2022 0 Bank of Montreal Best Western Hotel - Reimbursment Kisler Rifle Class Training 001-0510-54500 (551.87)
10/11/2022 0 Bank of Montreal Indeed - Dispatcher job posting 001-0120-51500 258.00
10/11/2022 0 Bank of Montreal Kinequip - refund for paint machine 014-0000-64500 (24.37)
10/11/2022 0 Euclid Beverage Liqour for Golf concessions 019-1920-64125 227.60
10/11/2022 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 1,000.00
Grand Total 316,510.91$
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by Gug Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
OCTOBER 17, 2022
AGENDA ITEM: Amendment to Chapter 50 Solid Waste.
SUMMARY RECOMMENDATION: The Interim City Manager and Director of Community
Development recommend approval of the ordinance amendment.
BACKGROUND: A new five-year contract with Waste Management for residential refuse, yard
waste collection, and disposal of curbside recycling was approved at the October 3, 2022 City
Council meeting. Based on the new contract, amendments to the existing ordinance are
necessary to update a few definitions and remove references to clean up days.
BUDGET IMPACT: There would be no anticipated impact upon the budget if the ordinance
amendment is approved.
SUPPORTING DOCUMENTS:
1.Ordinance Amendment to Chapter 50 Solid Waste
2.Summary of changes
22-1031
ORDINANCE NO. _________________
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
FOLLOWS:
SECTION 1 That Section 50.03 of Chapter 50 of the Galesburg Code of Ordinances be,
and the same hereby is amended, by inserting therein the following definition in alphabetical
order:
BIN. Means a watertight metal or heavy plastic receptacle with a hinged plastic lid
and a capacity of between one (1) and eight (8) cubic yards, designed or intended to be
mechanically dumped into a packer type truck.
SECTION 2 That Section 50.03 of Chapter 50 of the Galesburg Code of Ordinances be,
and the same hereby is amended, by amending therein the following definitions:
CONSTRUCTION OR DEMOLITION DEBRIS. Means commonly used or discarded
materials removed from construction, remodeling, repair, renovation or demolition
operation on any pavement, house commercial building, or other structure, or from
landscaping. Such materials include, but are not limited to, dirt, sand, rock, bricks, plaster,
gypsum wallboard, aluminum, glass, asphalt material, plastic pipe, roofing material,
carpeting, concrete, wood, masonry, trees, remnants of new construction materials,
including paper, plastic, carpet scraps, wood scraps, scrap metal, building materials, and
packaging.
RECEPTACLE, RECYCLING. Means a watertight heavy plastic receptacle with a
rated capacity of approximately sixty-four (64) or ninety-six (96) gallons, having a hinged,
tight-fitting lid, and two (2) wheels.
YARD WASTE (Green Waste). Means any vegetative matter resulting from normal
yard and landscaping maintenance that is not more than five (5) feet in its longest
dimension or five (5) inches in diameter and weigh no more than fifty (50) pounds. Green
Waste includes, but is not limited to, plant debris such as grass clippings, leaves, prunings,
weeds, branches, brush, undecorated Christmas trees, and other forms of vegetative
waste.
SECTION 3 That Section 50.03 of Chapter 50 of the Galesburg Code of Ordinances be,
and the same hereby is amended, by deleting the following definition:
CLEAN UP DAYS. A one-week period in the spring and fall of each year, as
designated by the City Manager, that provides an opportunity for residents to dispose of
white goods and oversized items along with other refuse.
SECTION 4 That Section 50.15 (E) (8) of Chapter 50 of the Galesburg Code of
Ordinances be, and the same hereby is amended, so that as amended it shall read as follows:
(8) Oversized items may be placed out for collection on the scheduled pick-up service day
as long as all doors, refrigerant gas or freon are removed and they are in conformance
with all other requirements of this chapter. One Oversized item and one White Good may
be placed out for collection each month without charge on the schedule pick-up
day, additional items placed out will need an Oversized Waste Sticker applied; and
SECTION 5 That Section 50.15 (E) of Chapter 50 of the Galesburg Code of Ordinances
be, and the same hereby is amended, by eliminating 50.15 (E) (I).
Approved this _ day of , 2022 , by a roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
Nays: ________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: ______________________________________________________________________
ATTEST: ______________________________
Peter Schwartzman, Mayor
____________________________
Kelli R. Bennewitz, City Clerk
Existing
CONSTRUCTION OR DEMOLITION DEBRIS. Non-hazardous, uncontaminated materials
resulting from the construction, remodeling, repair and demolition of utilities, structures
and pavement, limited to the following: soil, wall coverings, reclaimed asphalt pavement,
rock, plaster, glass, nonhazardous painted wood, drywall, plastics, nonhazardous treated
wood, plumbing fixtures, electrical wiring, nonhazardous coated wood, non-asbestos
insulation, bricks, wood products, roofing shingles, concrete and general roof coverings.
Proposed
CONSTRUCTION OR DEMOLITION DEBRIS. Means commonly used or discarded materials
removed from construction, remodeling, repair, renovation or demolition operation on
any pavement, house commercial building, or other structure, or from landscaping. Such
materials include, but are not limited to, dirt, sand, rock, bricks, plaster, gypsum
wallboard, aluminum, glass, asphalt material, plastic pipe, roofing material, carpeting,
concrete, wood, masonry, trees, remnants of new construction materials, including
paper, plastic, carpet scraps, wood scraps, scrap metal, building materials, and packaging.
Existing
RECEPTACLE, RECYCLING. A container that is an 18-gallon recycling bin or wheeled cart
as loaned to every residence by the city’s hauling contractor for the purpose of the
weekly curbside recycling program.
Proposed
RECEPTACLE, RECYCLING. Means a watertight heavy plastic receptacle with a rated
capacity of approximately sixty-four (64) or ninety-six (96) gallons, having a hinged, tight-
fitting lid, and two (2) wheels.
Existing
YARD WASTE. Accumulations of brush, grass clippings, leaves, garden waste, tree
droppings (for example, pinecones and crabapples) and other materials accumulated as
the result of the maintenance of lawns, vines and other vegetative landscaping.
Proposed
YARD WASTE (Green Waste). Means any vegetative matter resulting from normal yard
and landscaping maintenance that is not more than five (5) feet in its longest dimension
or five (5) inches in diameter and weigh no more than fifty (50) pounds. Green Waste
includes, but is not limited to, plant debris such as grass clippings, leaves, prunings,
weeds, branches, brush, undecorated Christmas trees, and other forms of vegetative
waste.
Existing
50.15 (E) (8) Oversized items may be placed out for collection as long as all appliance
doors are removed and they are in conformance with all other requirements of this
chapter. An oversized waste sticker shall be required to be attached to each oversized
item placed out for proper collection, unless set out for clean up days; and
Proposed
50.15 (E) (8) Oversized items may be placed out for collection on the scheduled pick-up
service day as long as all doors, refrigerant gas or freon are removed and they are in
conformance with all other requirements of this chapter. One Oversized item and one
White Good may be placed out for collection each month without charge on the schedule
pick-up day, additional items placed out will need an Oversized Waste Sticker applied;
and
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by GPO Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
OCTOBER 17, 2022
AGENDA ITEM: Adjustment of refuse rate and recreation fee collected by the City
SUMMARY RECOMMENDATION: The Interim City Manager; Director of Planning; Director of
Parks and Recreation; and Director of Finance & Information Systems recommend the approval
of the refuse rate and the removal of bag of ice fee.
BACKGROUND: As part of the fiscal year 2023 budget process, the Council is provided with the
fee changes that are recommended in the Master Revenue Fee Schedule. The Council approved
the majority of the 2023 revenue adjustments on October 3, 2022. This schedule that is under
consideration includes two revenue adjustments.
As with the other concession items, the charge for bags of ice should be based on the City’s cost
during the current season. It is recommended that this fee is removed from the schedule. The
final item is the monthly refuse fee. The City Council approved a new refuse contract on
October 3, 2022. With the new contract rate, for FY 2023, administration is proposing that the
monthly refuse fee be changed to $24.29. If approved by City Council, it is recommended that
the rate and fee change become effective on January 1, 2023.
BUDGET IMPACT: The rate and fee will be budgeted for fiscal year 2023 and will become
effective January 1, 2023.
SUPPORTING DOCUMENTS:
1.Summary Master Revenue Fee Schedule Changes
2.Ordinance Amendments Concerning Applicable Fees
22-1032
CITY OF GALESBURG Revenue recommended to change in 2023
2023 MASTER REVENUE FEE SCHEDULE New fees
EFFECTIVE DATE JANUARY 1, 2023
EXHIBIT A
As of 10/11/2022
Fund #Acct #Revenue Source Notes Dept. Municipal Code
Last Change
(fiscal year) Current Fee Amount
Recommended Fee
Amount $ Change Additional Notes
19 33342 Bags of ice
Allison
Campground Park & Rec 2020 3.00
Concession item; amount
based on cost of item during
current season
67 36200
Solid waste rates and charges. All one-
family, two-family and three-family
dwelling water users, within the city
limits, shall have added to the utility bills
issued by the city the sum of $23.18
$24.29 per month, per dwelling unit, to
be used for the financing of the
collection and disposal of solid waste;
provided, however, that owners of multi-
family structures containing four or more
dwelling units may elect to either use the
solid waste collection and disposal
services provided by the city and pay at a
rate of $23.18 $24.29 per month for
each dwelling unit, or the owners may
elect to dispose of the solid waste by
private waste hauling contractor, in
which latter event, they will not be
charged a collection and disposal fee by
the city.
Refuse 50.40A 2023 23.18 24.29 1.11
Modified due to change in
refuse contract approve on
10/3/22
10/12/202210:28 AMgpo 1 of 1
ORDINANCE NO. _______
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
FOLLOWS:
SECTION 1 The amendments to the various sections of the Galesburg Code of Ordinances
concerning applicable fees, as shown on Exhibit A which is attached hereto and incorporated by
reference thereto, are hereby adopted and approved.
SECTION 2 All ordinances or parts of ordinances, in conflict with this ordinance are, to
the extent of such conflict, hereby repealed.
SECTION 3 This ordinance shall take effect on January 1, 2023, after its passage,
approval and publication as provided by law.
Approved this _______day of ____________________, 2022, by roll call vote as follows:
Roll Call #:_______________
Ayes: ________________________________________________________________________
Nays: ________________________________________________________________________
Absent: ______________________________________________________________________
Abstain:______________________________________________________________________
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: WEC Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
OCTOBER 17, 2022
AGENDA ITEM: Resolution supporting the National Railroad Hall of Fame and intent to pledge
funds towards the construction and development of the National Railroad Hall of Fame (NRHOF).
SUMMARY RECOMMENDATION: The Interim City Manager recommends approval of the intent
to pledge of funds to the National Railroad Hall of Fame, Inc.
BACKGROUND: The idea for a hall of fame to celebrate the men and women of American
railroading was first proposed in 1993. It originated with a group of Galesburg business owners
who began meeting informally to develop ways to boost the local economy after suffering
repeated manufacturing job losses in the 1980’s and early 1990’s. Organizers began by seeking
formal recognition for the effort. City, county, and state resolutions were secured. Ultimately,
the U.S. House of Representatives and the U.S. Senate adopted resolutions recognizing the
project and designating its home in Galesburg. The National Railroad Hall of Fame organization
has launched a campaign to build an approximately 6,500 square foot building in the heart of
Galesburg in order to establish a physical location for the Hall of Fame. It is estimated that the
cost of the building will be $7.7 million.
The proposed resolution expresses the City Council’s intent to pledge up to one million dollars
from the City towards the construction and development of the site. If approved, $500,000 will
be reserved in the General Fund and $500,000 will be reserved in the Economic Development
Fund for this intended pledge. Even though the funds will be reserved, if the City Council
determines that the funds are needed for a different purpose, they may be utilized for these
other purposes as approved by the Council. Further, this resolution does not obligate the City
Council to provide the intended pledged funding. In the future, if the Council does decide to
provide the funding to the RRHOF, it will require a separate action by the City Council to authorize
payment of any funds to the National Railroad Hall of Fame. This resolution will expire two (2)
years from its approval, unless otherwise provided by a subsequent action of the City Council.
BUDGET IMPACT: Funds will be reserved in the General Fund and Economic Development Fund
for the purposes stated above.
SUPPORTING DOCUMENTS:
1.Resolution of intent to pledge funds
22-2061
Resolution No. ________
A RESOLUTION SUPPORTING AN INTENT TO PLEDGE FUNDS FOR THE NATIONAL RAILROAD
HALL OF FAME, INC. TOURISM ATTRACTION
WHEREAS, providing for community development for all City of Galesburg residents and
businesses is a priority for the Galesburg City Council;
WHEREAS, the City of Galesburg wishes to promote investment in the community,
tourism, and educational and recreational activities for its residents;
WHEREAS, in 2003 the US Senate and House of Representatives recognized the National
Railroad Hall of Fame, and designated Galesburg as its home.
WHEREAS, organizers have launched a campaign to build an approximately 6,500
square foot building in the heart of Galesburg, Illinois to establish a physical location of the
National Railroad Hall of Fame and visitor attraction;
WHEREAS, the development of this attraction will benefit the City of Galesburg and is
expected to increase tourism and revenue for the City and local establishments;
WHEREAS, the construction and development of the site will be costly and is estimated
to cost in excess of $7.7 million dollars;
WHEREAS, the Galesburg City Council wishes to promote the development of the
project and help make it a reality;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS:
SECTION 1: The foregoing recitals are hereby incorporated in this Resolution as though
fully set forth herein.
SECTION 2: The City of Galesburg intends to donate up to 1 million dollars towards the
construction and development of the National Railroad Hall of Fame Visitor Attraction;
SECTION 3: The City of Galesburg will reserve half of the funds in the General Fund and
the other half in the Economic Development fund for this purpose;
SECTION 4: The payment of said funds will be conditional on the City Council’s approval
once the funding is requested;
SECTION 5: Nothing in this Resolution is a promise to pay $1 MILLION, and should not be
relied upon by any individual or entity for any purpose;
SECTION 6: Whereas this Resolution is in consideration of the current municipal
solvency and budget of the City of Galesburg and should the funds that are reserved in the
General Fund and Economic Development Fund be needed for a different purpose, they may be
utilized as approved by the City Council.
SECTION 7: This Resolution shall expire two (2) years from its enactment into law, unless
otherwise provided by a subsequent action of the City Council.
SECTION 8: This Resolution shall be effective immediately upon its adoption as provided
by law.
Approved this ______day of ____________________, 2022, by roll call vote as follows:
Roll Call #:
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _______________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
_________________________________________________________________________________________________________________________________________________________________________________________
TRAFFIC ADVISORY COMMITTEE
OCTOBER 2022 REPORT
MISSION: To provide technical recommendations for policy decisions by the City Council in
order to create safe, efficient, serviceable streets for residents, visitors, and public safety
operation
22-18> Request to add two-hour parking on the north side of Main St. between Prairie and
Seminary St. (Ward 5, Ald. Smith-Esters)
• A request was made to address parking issues on Main St. by making the two-hour
parking enforceable by ordinance.
• Currently, the City has installed two-hour signs, but they are not enforceable and are
considered courtesy signs.
• The request stated that employees downtown are parking in these spots all day and
that the two-hour signs are not working as intended.
• Downtown Council was consulted to discuss potential solutions to the issue, as they
have weighed in on any changes in the past with parking enforcement in the
downtown area. Downtown Council elected to contact businesses and work with
them to promote employees using parking lots and parking locations further from
the businesses.
• There was also an issue with a nearby mechanic shop using the parking lot between
Prairie and Kellogg for car storage. That issue has since been resolved and will be
monitored more closely going forward. This should help free up some short-term
parking in the area.
_________________________________________________________________________________________________________________________________________________________________________________________
Location Map
Recommendation: Downtown Council will work with downtown businesses to address the
issues.
22-19> Request to address speeding on North St. from Lincoln St. to Arnold St. (Ward 2, Ald.
Dennis)
• A request was made to address speeding concerns on North St. from Lincoln St. to
Arnold St.
• Speed data was collected between 9/8/22 and 9/16/22. The data showed that the 85th
percentile speed is 33 mph.
• The committee discussed that speeding was not prevalent but there were isolated
incidences shown of vehicles travelling too fast. The committee discussed putting
the temporary radar feedback sign out and increasing police enforcement.
Recommendation: Place temporary radar feedback sign out and increase enforcement
_________________________________________________________________________________________________________________________________________________________________________________________
22-20> Request to remove the stop signs for W. Dayton St. at Silver Streak Blvd. (Ward 7, Ald.
Cox)
• A request was made to remove the stop signs at W. Dayton St. at Silver Streak Blvd
and make W. Dayton St. a through street.
• Currently, an all-way stop is in place at this intersection. As part of the renovations
at the high school, Silver Street Blvd is no longer a through street and does not
connect to Fremont St. as it did in the past. The road south of Dayton is mostly used
for parking.
• Currently, school staff is monitoring the intersection during pick up and drop off and
motioning vehicles through the stop sign to prevent traffic backing up on Dayton.
The school district was contacted about the intersection, and supports the stop signs
being removed.
• The committee agreed that the stop signs were no longer needed due to Silver Streak
Blvd no longer being a through street, and that removing them would help with
traffic flow.
Location Map
Recommendation: Remove stop signs on W. Dayton St.
_________________________________________________________________________________________________________________________________________________________________________________________
22-21> Request to change the holiday parade route to include the square. (Ward 5, Ald. Smith
Esters)
• A request was made by the committee for the holiday parade in early December to
make a change to the parade route.
• Currently, the parade limits only extend from N. Chambers St. to Main St. to Cherry
St. and down to South St. The proposed change would have the parade go around
the square as well before going down Cherry St. The new route would require the
closure of additional intersections around the square.
• The committee discussed that due to the additional police staff and traffic control
that would be needed, a change in the route is not recommended. Additional officers
would be needed to cover the additional intersections and additional barricades for
closures of intersections would also be needed if the parade was extended. The
police department said it would be difficult to have enough staff to cover it.
Recommendation: No change
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GPO Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
OCTOBER 17, 2022
AGENDA ITEM: Azavar agreement to provide revenue and tax audits to the City of Galesburg
SUMMARY RECOMMENDATION: The revenue and tax audit service agreement was directly
provided by the company, Azavar, to the members of City Council.
BACKGROUND: The company’s service agreement was provided to City Council members. The
company will evaluate specific revenue and expenditure payments to determine if the City is
being provided with the correct amount of revenue by various utility companies. The company
will analyze revenue and related expenses for such utilities as electricity, natural gas,
telecommunications, water, sewer and/or storm sewer providers, fuel providers, waste or refuse
hauling providers, and franchise fees.
If revenue and/or expenditure savings are determined, Azavar will be allowed to keep 40% of the
findings for 36 months. There will not be an automatic renewal of the agreement, but it may be
renewed upon mutual approval by both parties for a minimum of twelve months.
BUDGET IMPACT: If the company finds revenue and/or related expenses owed to the City,
Azavar will receive 40% of the findings and the City will receive 60% of the findings for 36 months.
After the 36 month period, the City will receive 100% of the findings.
SUPPORTING DOCUMENTS:
1.Azavar agreement
22-4095
Professional Services Agreement
Azavar Agreement
Created by:
Tom Fagan
Azavar
Prepared for:
Peter Schwartzman
City of Galesburg, Illinois
Professional Services Agreement
This Professional Services Agreement (this “Agreement”) is made and entered into on the 17th day of October 2022 by and
between Azavar Audit Solutions, Inc. (DBA Azavar Government Solutions), an Illinois corporation having its principal place
of business at 55 East Jackson Boulevard, Suite 2100, Chicago, Illinois 60604 (“Azavar”), and the City of Galesburg, Illinois
Municipality corporation having its principal place of business at 55 West Tompkins Street Galesburg, Illinois 61401
(“Customer”).
1. SCOPE OF SERVICES
1.1 Subject to the following terms and conditions, Azavar shall provide professional management, government, revenue and
tax, and computer consulting services (“Services”) in accordance with written statements of work agreed to by the parties
(each, a “Statement of Work”) attached hereto as Exhibit A, which may be subsequently amended by the parties. Each
Statement of Work and any subsequent amendments thereto shall be executed on behalf of each of the parties, whereupon it
shall be deemed incorporated herein by reference as though fully set forth herein. With prior approval, the parties agree that
certain Statements of Work may be delegated by Azavar to different affiliates or entities that shall operate under the terms
set forth in this Agreement.
1.2 Azavar shall be responsible for providing the Services in substantial accordance with each Statement of Work. Azavar
will render the services provided under this Agreement in a workmanlike manner in accordance with industry standards.
1.3 Customer agrees to provide reasonable facilities and space should Azavar work on Customer’s premises as may be
reasonably required for the performance of the Services set forth in this Agreement and in any Exhibit hereto.
2. INDEPENDENT CONTRACTOR
Azavar acknowledges and agrees that the relationship of the parties hereunder shall be that of independent contractor and that
neither Azavar nor its employees shall be deemed to be an employee of Customer for any reason whatsoever. Neither Azavar
nor Azavar’s employees shall be entitled to any Customer employment rights or benefits whatsoever.
3. PAYMENT TERMS
Customer shall compensate Azavar the fees set forth in each Statement of Work. Azavar shall be entitled to
compensation for time which is actually spent providing the Services set forth in each Statement of Work. Azavar shall
submit an invoice to Customer on a monthly or quarterly basis detailing the amounts charged to Customer pursuant to
the terms of this Agreement and each Statement of Work hereto. Customer shall remit payment to Azavar within thirty
(30) days of the date of each invoice. In the event Azavar must seek repayment from Customer after this thirty (30) day
period, Azavar shall be entitled to recover all costs of collection including, but not limited to, finance charges, interest at
the rate of one percent (1%) per month, reasonable attorney’s fees, court costs, and collection service fees and costs for
any efforts to collect fees from the Customer.
Page 2 of 14
Professional Services Agreement
4. CONFIDENTIAL INFORMATION
4.1 Each party acknowledges that in the performance of its obligations hereunder, either party may have access to
information belonging to the other which is proprietary, private and highly confidential (“Confidential
Information”). Each party, on behalf of itself and its employees, agrees not to disclose to any third party any Confidential
Information to which it may have access while performing its obligations hereunder without the written consent of the
disclosing party which shall be executed by an officer of such disclosing party. Confidential Information does not include:
(i) written information legally acquired by either party prior to the negotiation of this Agreement, (ii) information which is
or becomes a matter of public knowledge, (iii) information which is or becomes available to the recipient party from third
parties and such third parties have no confidentiality obligations to the disclosing party, and (iv) information subject to
disclosure under any state or federal laws.
4.2 Azavar agrees that any work product or any other data or information that is provided by Customer in connection with
the Services shall remain the property of Customer, and shall be returned promptly upon demand by Customer, or if not
earlier demanded, upon expiration of the Services provided under each Statement of Work hereto.
5. INTELLECTUAL PROPERTY
5.1 No work performed by Azavar or any Consultant with respect to the Services or any supporting or related
documentation therefore shall be considered to be a Work Made for Hire (as defined under U.S. copyright law) and, as
such, shall be owned by and for the benefit of Azavar. In the event that it should be determined that any of such Services or
supporting documentation qualifies as a "Work Made for Hire" under U.S. copyright law, then Customer will and hereby
does assign to Azavar, for no additional consideration, all right, title, and interest that it may possess in such Services and
related documentation including, but not limited to, all copyright and proprietary rights relating thereto. Upon request,
Customer will take such steps as are reasonably necessary to enable Azavar to record such assignment. Customer will sign,
upon request, any documents needed to confirm that the Services or any portion thereof is not a Work Made for Hire and/or
to effectuate the assignment of its rights to Azavar.
5.2 Under no circumstance shall Customer have the right to distribute or make public any information or software
containing, or based upon, Confidential Information of Azavar to any third party without the prior written consent of
Azavar which must be executed by a senior officer of Azavar.
6. DISCLAIMER
EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, AZAVAR DOES NOT MAKE ANY WARRANTY,
EXPRESS OR IMPLIED, WITH RESPECT TO THE SERVICES RENDERED UNDER THIS AGREEMENT OR THE
RESULTS OBTAINED FROM AZAVAR’S WORK, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY
OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL AZAVAR BE LIABLE
FOR CONSEQUENTIAL, INCIDENTAL, SPECIAL, OR INDIRECT DAMAGES, OR FOR ACTS OF NEGLIGENCE
THAT ARE NOT INTENTIONAL OR RECKLESS IN NATURE, REGARDLESS OF WHETHER IT
HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. CLIENT AGREES THAT AZAVAR’S LIABILITY
HEREUNDER FOR DAMAGES, REGARDLESS OF THE FORM OF ACTION, SHALL NOT EXCEED THE TOTAL
AMOUNT PAID FOR THE SERVICES GIVING RISE TO THE DAMAGES UNDER THE APPLICABLE ESTIMATE OR
IN THE AUTHORIZATION FOR THE PARTICULAR SERVICE IF NO ESTIMATE IS PROVIDED.
Page 3 of 14
Professional Services Agreement
7. TERMINATION
7.1 This Agreement shall be effective (“Term”) from the date first written above and shall continue thereafter until
terminated upon 90 days written notice by Customer or Azavar (“Initial Term”). The Initial Term shall be for a
thirty-six (36) month period, beginning on the first day of the execution of this Agreement. Upon completion of the
Initial Term, this Agreement may be renewed upon mutual, written approval by both parties (the “Renewal Term”).
Any Renewal Term shall be for at least twelve (12) months following conclusion of the Initial Term. A Party may
terminate one or more of a Statement of Work, without terminating either this Agreement or another Statement of
Work.
7.2 Termination for any cause or under any provision of this Agreement shall not prejudice or affect any right of action or
remedy which shall have accrued or shall thereafter accrue to either party.
7.3 The provisions set forth above in Section 3 (Payment Terms), Section 4 (Confidential Information), and Section 5
(Intellectual Property) and below in Section 9 (Assignment), Section 10 (Non-Solicitation of Employees), and Section 11
(Use of Customer Name) shall survive termination of this Agreement.
8. NOTICES
Any notice made in accordance with this Agreement shall be sent by certified mail or by overnight express mail:
If to Azavar:
General Counsel
Azavar Audit Solutions, Inc.
55 East Jackson Boulevard
Suite 2100
Chicago, Illinois 60604
If to Customer:
Mayor
City of Galesburg, Illinois
P.O. Box 1387
Galesburg, Illinois 61401
9. ASSIGNMENT
Neither party may assign this Agreement or any of its rights hereunder without the prior written consent of the other party.
10. NONSOLICITATION OF EMPLOYEES
During the period in which any Exhibit to this Agreement is in effect and for a period of twelve (12) months thereafter, each
party agrees it will not, without the prior written consent of the other party, solicit the employees of the other party for the
purpose of offering them employment; provided, however, that good faith solicitations by way of mass media (i.e., newspapers,
internet) shall not be deemed to be a violation of this Section
11. USE OF CUSTOMER NAME
Customer hereby consents to Azavar’s use of Customer’s name in Azavar’s marketing materials; provided, however, that
Customer’s name shall not be so used in such a fashion that could reasonably be deemed to be an endorsement by Customer of
Azavar.
Page 4 of 14
Professional Services Agreement
COMPLETE AGREEMENT
This Agreement, along with each Statement of Work attached hereto from time to time, contains the entire Agreement between
the parties hereto with respect to the matters specified herein. The invalidity or unenforceability of any provision of this
Agreement shall not affect the validity or enforceability of any other provision hereof.
Azavar Audit Solutions, Inc City of Galesburg, Illinois
Print Name:
Signature:
Jason Perry Print Name:
Signature:
Title: CEO and President Title:
Page 5 of 14
Exhibit A - Statement of Work
Azavar Agreement
Created by:
Tom Fagan
Azavar
Prepared for:
Peter Schwartzman
City of Galesburg, Illinois
Page 6 of 14
Exhibit A – Statement of Work
This Statement of Work (“Statement of Work”) is made and
entered into on this is made and entered into on the 17th day
of October 2022 by and between Azavar Audit Solutions, Inc.
(DBA Azavar Government Solutions), an Illinois corporation
having its principal place of business at 55 East Jackson
Boulevard, Suite 2100, Chicago, Illinois 60604 (“Azavar”),
and the City of Galesburg, Illinois Municipality corporation
having its principal place of business at 55 West Tompkins
Street Galesburg, Illinois 61401 (“Customer”). WHEREBY
the parties entered into a Professional Services Agreement
(“Agreement”) by signature by the parties attached hereto on
17th day of October 2022.
1. COMPLIANCE AUDITS & ONGOING REVENUE
MAXIMIZATION AND MONITORING SERVICES:
In addition to the Services and work defined in the
Agreement, Services shall be provided in substantial
accordance with the below statements:
(a) Azavar, as Customer’s authorized agent and third-
party administrator (“TPA”), shall undertake a Local
Government Revenue Compliance Audit, Maximization,
and Monitoring Program (“Revenue TPA Program”) on
behalf of the Customer. As part of the Revenue TPA
Program Azavar shall, on behalf of the Customer,
separately review, audit, maximize, and regularly monitor
for the Term of this Statement of Work, the agreed upon
sources of Customer revenue and related expenses
(“Audits”), are limited to the following:
I. Electricity providers and/or consumers
II. Natural gas providers and/or consumers
III. Multichannel video (i.e. cable) franchise fees and service
fees and/or consumers
IV. Telecommunications (i.e. phone, fiber, wireless, etc.)
providers and/or consumers
V. Water, sewer, and/or stormwater providers
VI. Waste or refuse hauling providers
VII. Fuel providers and/or consumers, oil and gas well drilling
and production, and oil and gas pipelines in right-of-way
VIII. Should the Customer own or operate its own utilities
including, but not limited to, electric, natural gas, water or
other utilities, Azavar shall also review and audit expenses
of those Customer owned or operated utilities.
Page 7 of 14
Exhibit A – Statement of Work
(b) The purpose of each Audit is to determine past, present, and future taxes, license fees, service fees, or any other recoveries,
refunds, monies or revenue owed to the Customer that were not properly attributed to the Customer or were not properly paid
or collected and to determine future taxes, franchise fees, and other monies owed to the Customer not previously counted so
that Customer can collect these past, present, and future monies. Federal and state law, the Customer’s own local ordinances
and databases, any agreements, contracts or bills between Customer and Auditee are used by Azavar to conduct the Audits and
Azavar will present to Customer in writing during the course of the Audits reports detailing compliance findings and findings
of monies paid, due, or potentially due to the Customer for review by the Customer per Auditee (“Findings”). Where already
allowable by existing Customer contracts or agreements or federal, state, or local laws or ordinances, this Statement of Work
authorizes Azavar to correct any prospective errors and make a reasonable effort to collect monies due to the Customer under
such applicable laws, local ordinances, or contracts. Additionally, Azavar shall regularly monitor all revenues and related
expenditures monthly during the Term of this Agreement and shall make any corrections accordingly. Azavar shall review
Customer ordinances and shall present Findings to Customer to maximize Customer revenues as part of the Audits, and where
such Findings requires a change into the future, Azavar will only implement such change after Customer has reviewed and
agreed to in writing any such change. Customer understands that Findings may include, but are not limited to, changes to
technology, organizational processes, process automation, Customer communication practices, Customer governing practices,
and/or updates to local ordinances or the codification thereof. Customer agrees that any Findings, whether implemented in
whole or in part by Azavar or the Customer, shall be fully compensable under Section 2 of this Statement of Work, including
wherein the Findings require any amendments to an ordinance and wherein the ordinance is changed. Customer
agrees to review any Findings within thirty (30) days;
(c) Customer hereby represents that it is not engaged in any Audits as contemplated under this Statement of Work and
shall therefore pay Azavar the fees set forth in this Agreement for any Findings made by Azavar. Customer agrees
during the Term of this Statement of Work that it shall not initiate or engage in any Audits as contemplated under this
Statement of Work without Azavar’s prior written consent. Additionally, Customer shall notify Azavar in writing of
any changes to any ordinances related to any Audits, or execution or renewal of any contracts or agreements related to
any Audits as contemplated under this Statement of Work as soon as practicable, Azavar shall not be entitled to collect
any fees pursuant to Section 2 of this Statement of Work for changes to ordinances carried out solely by the Customer
and without relation to any Azavar finding;
(d) In order to perform the Audits, Azavar shall require full access to Customer records and Auditee records. Customer shall
use its authority as necessary to assist in acquiring information and procure data from Auditees. Customer agrees that it shall
cooperate with Azavar, provide any documentation and records requested by Azavar, and provide continued access (prior to,
during, and following any Audits) to documentation and records, and shall engage in meetings with Auditees when requested
by Azavar. Customer shall notify Azavar of any Auditee communications or requested meetings with Customer and shall
include Azavar in said communications and meetings. Customer shall also designate one (1) professional staff member to be
the Customer’s Primary Contact;
(e) During the course of each Audit, Azavar may find that rather than being owed past due funds, the Customer owes funds
erroneously paid to the Customer. In this case, Azavar will immediately terminate its Audit for that specific Auditee and will
document the error and provide the Customer with information necessary to correct the error. Azavar shall have no liability to
Customer for these errors or actions arising from Azavar’s or Customer’s knowledge thereof;
Page 8 of 14
Exhibit A – Statement of Work
(f) Customer acknowledges that each Auditee is a separate entity that is not controlled by Azavar and therefore Azavar cannot
predict all the steps or actions that an Auditee will take to limit its responsibility or liability during an Audit. Should Customer
negotiate, abate, cancel, amend, delay, or waive by any means all or a portion of funds identified as payable to Customer during
an audit, Customer shall pay all Azavar expenses and fees for that Audit in addition to any applicable contingency fees for any
Findings that were identified by Azavar or by its Audits and that would have been compensable under Section 2 of this
Statement of Work;
(g) During the Audits, Azavar will educate fee and taxpayers and provide all necessary support to onboard them to file and
remit payments to Customer using Azavar software as defined in Exhibit A – Statement of Work 2;
(h) Audit timelines and processes are set in accordance with Azavar’s proprietary audit process and applicable law. The first
Audit start date is expected to be within no later than thirty (30) days from the date of this Statement of Work unless changed
and approved by the Customer’s Primary Contact;
(i) Each Audit is expected to last at least six (6) months. Each subsequent Audit will begin after payment terms and obligations
have been satisfactorily met from previously completed Audits however overlapping Audit work may take place at the
discretion of Azavar. Audit status meetings will be held regularly via phone, email, or in person throughout the course of the
Audits between Azavar and the Customer’s Primary Contact and will occur approximately every quarter;
(j) Jason Perry, Local Government Revenue Compliance Audit, Maximization, and Monitoring Program, and Azavar
specialists will be auditors under this Statement of Work. All Azavar staff or subcontractors shall be supervised by the Azavar
Program Manager.
2. PAYMENT TERMS.
2.1 Customer shall compensate Azavar the fees set forth in this Statement of Work on a contingency basis. If applicable,
Azavar shall submit an invoice to Customer on a monthly basis detailing the amounts charged to Customer pursuant to the
terms of this Statement of Work. Should Customer negotiate, abate, cancel, amend, delay, or waive, without Azavar’s written
consent, any tax determination or Findings that were identified by Azavar or by its Audits where such Findings were allowed
under the law at the time the tax determination or Findings were made, Customer shall pay to Azavar applicable contingency
fees for the total amount of money actually collected for said tax determination or Findings at the rates set forth below and for
the following thirty-six (36) months. If Customer later implements during the subsequent thirty-six (36) months any Findings
Customer initially declined based on Azavar programs or recommendations, Azavar shall be paid by Customer its portion of
the savings and/or recoveries over the following thirty-six (36) months at the contingency fee rates set forth below.
Page 9 of 14
Exhibit A – Statement of Work
2.2 For any and all Audits and/or Findings (under Section 1), Customer shall pay Azavar an amount equal to forty
(40) percent of any new revenues, savings, or prospective funds recovered per account or per Auditee for thirty-six
(36) months following when funds begin to be properly remitted to the Customer. In the event Azavar is able to
recover any additional savings or revenue increases for any time period, or any credits at any time, Customer will
pay Azavar an amount equal to forty (40) percent of any savings, funds, and fair market value for any other special
consideration or compensation recovered for or received by the Customer from any Auditee. All contingency fees
paid to Azavar are based on determinations of recovery by Azavar including Auditee data and regulatory filings. All
revenue after the subsequent thirty-six (36) month period for each account individually will accrue to the sole
benefit of the Customer.
2.3 If any new revenues, savings, or prospective funds recovered by Azavar result in billings below one hundred dollars
($100) per month for the duration of the thirty-six (36) month period of billing, Customer will pay for the full 36 months in
one billing.
3. COMPLETE AGREEMENT:
This Statement of Work and the Agreement contains the entire Agreement between the parties hereto with respect to the
matters specified herein. The invalidity or unenforceability of any provision of this Statement of Work shall not affect the
validity or enforceability of any other provision hereof. This Agreement shall not be amended except by a written amendment
executed by the parties hereto. No delay, neglect or forbearance on the part of either party in enforcing against the other any
term or condition of this Statement of Work shall either be, or be deemed to be, a waiver or in any way prejudice any right of
that party under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Statement of Work to be executed in duplicate originals by their duly
authorized representatives as of the date set forth below.
Azavar Audit Solutions, Inc City of Galesburg, Illinois
Print Name:
Signature:
Jason Perry Print Name:
Signature:
Title:
CEO and President
Title:
Page 10 of 14
Engagement Letter
Azavar, Cozen O'Connor Agreement
Created by:
Tom Fagan
Azavar
Prepared for:
Peter Schwartzman
City of Galesburg, Illinois
Page 11 of 14
Azavar Audit Engagement Letter
17th day of October 2022
VIA ELECTRONIC MAIL
Peter Schwartzman
City of Galesburg, Illinois
55 West Tompkins Street Galesburg, Illinois 61401
Mr. Jason Perry
Azavar Audit Solutions, Inc.
55 East Jackson Street
Chicago, IL 60604
Jonathan M. Grossman
Direct Phone: 202-912-4866
Direct Fax: 202-618-4856
jgrossman@cozen.com
Re: Municipal Taxes and Fees
Dear Peter and Jason:
We are pleased that the City of Galesburg, Illinois (“Galesburg”) and Azavar Audit Solutions, Inc. (“Azavar”) are
jointly engaging Cozen O’Connor LLP (“Cozen”) to assist in the collection of municipal taxes and/or fees. This letter
is intended to formalize our retention, as required by applicable Rules of Professional Conduct.
Galesburg and Azavar entered into a Professional Services Agreement on 17th day of October 2022 (the “PSA”),
pursuant to which, Azavar is auditing or will audit certain municipal taxes and fees. Azavar and Galesburg now retain
Cozen to advise them as to certain of these audits, specified by Azavar, and any other actions that they may take to
identify and collect any taxes or fees and bring these matters to a resolution. Such additional actions may include an
administrative hearing and/or litigation. Cozen may elect to represent Galesburg in such actions, but the firm is not
now being retained to do so and any such retention is subject to Cozen’s agreement confirmed in writing.
Page 12 of 14
Azavar Audit Engagement Letter
Cozen’s fee will be contingent upon payment of taxes or fees to Galesburg and will be paid by Azavar out of fees
that it receives from Galesburg under Section 3 of the PSA. Cozen, Azavar and Galesburg will each be
responsible for paying their own costs such as travel expenses for their personnel and routine overhead
expenses (e.g., copying, telephone and express mail). Direct litigation costs, such as filing fees, deposition
transcripts, expert witness expenses and outside copying fees shall be paid by and split equally by Galesburg
and Azavar.
If Galesburg is awarded costs or legal fees in addition to taxes, penalties and interest, those costs or fees shall
first be used to reimburse Galesburg and Azavar for any direct litigation costs paid. Sixty percent (60%) of any
amount in excess of the reimbursements would be paid to Cozen and the remaining forty percent (40%) to
Galesburg.
Notwithstanding Azavar’s financial interest in the collection of taxes, Azavar acknowledges that Galesburg will retain
ultimate decision-making authority as to this matter.
It is hereby agreed that any dispute, claim or controversy arising out of or relating to this letter, Cozen’s representation
of Azavar or Galesburg, or the breach, termination, enforcement, interpretation or validity of this letter, shall be settled
by arbitration conducted in Chicago, Illinois, using a single arbitrator and administered by the American Arbitration
Association pursuant to its comprehensive rules and procedures. Judgment on the award rendered by the arbitrator may
be entered in any state or federal court located in Cook County, Illinois.
Cozen is a general service law firm that Galesburg recognizes has represented, now represents and will continue to
represent numerous clients over a wide range of industries and businesses in a wide variety of matters. Given this,
without a binding conflicts waiver, conflicts of interest might arise that could deprive Galesburg or other clients of the
right to select this firm as their counsel.
Thus, as an integral part of the engagement Galesburg agrees that Cozen may, now or in the future, represent other
entities or persons, including in litigation, adversely to Galesburg or any affiliate on matters that are not substantially
related to the legal services that Cozen has rendered, is rendering or in the future will render to Galesburg under this
engagement (an “Allowed Adverse Representation”).
Page 13 of 14
Azavar Audit Engagement Letter
Galesburg also agrees that it will not, for itself or any other entity or person, assert that either (a) this firm’s
representation of Galesburg or any affiliate in any past, present or future matter or (b) this firm’s possession of
confidential information belonging to Galesburg or any affiliate is a basis to disqualify Cozen from representing
another entity or person in any Allowed Adverse Representation. Galesburg further agrees that any Allowed Adverse
Representation does not breach any duty that this Firm owes to Galesburg or any affiliate. Galesburg acknowledges
that it has had the opportunity to consult with counsel about the consequences of this waiver.
If the arrangement outlined above is satisfactory, please acknowledge this by signing below and returning it to me at
your earliest convenience. If you have any questions concerning the terms of this engagement, please do not hesitate to
call me.
Sincerely,
COZEN O'CONNOR
By: Jonathan M. Grossman
JMG
Accepted on Behalf of Azavar Audit Solutions, Inc.
Signature:
Accepted on Behalf of City of Galesburg, Illinois:
Signature:
Print Name: Jason Perry
Print Name:
Title:
Date:
CEO and President
Title:
Date:
Page 14 of 14
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: CSG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
OCTOBER 17, 2022
AGENDA ITEM: Tourism Agreement with the Galesburg Tourism and Visitors Bureau (GTVB)
SUMMARY RECOMMENDATION: The Interim City Manager recommends approval of the
Tourism Agreement with the Galesburg Tourism and Visitors Bureau.
BACKGROUND: The current tourism agreement with the Galesburg Tourism and Visitors Bureau
expires at the end of the year. A proposed three-year tourism agreement is attached, which
would commence on January 1, 2023 and end on December 31, 2025. The terms of the
agreement are very similar to the prior agreement and provide that the GTVB shall develop,
design and implement a tourism marketing program for the purpose of promoting the City of
Galesburg and Knox County, including operating a Welcome Center at 2163 East Main Street. For
services rendered by the GTVB, the City shall pay GTVB $190,000 per year from the hotel-motel
tax revenues.
Running concurrently with this agreement, is a lease that provides for the use of 2163 East Main
Street as a Welcome Center. The lease is contingent upon a tourism services promotion
agreement, and provides that the Lessee shall operate a Welcome Center from 9:00 a.m. – 4:30
p.m., Monday – Friday of each week, and a minimum of 48 Saturdays per year, from 10:00 a.m.
–3:00 p.m. The prior lease provided for the Welcome Center to also operate on Sundays;
however, this has been amended as there is an extremely low number of visitors on Sundays. For
the first ten months of this year, there have only been eight visitors on Sundays. In addition, the
GTVB has a QR code flyer on the door that a visitor can scan to link to more information. During
major festivals, the GTVB would plan to open the Welcome Center on Sundays.
BUDGET IMPACT: The 2023 budget includes funding for the tourism agreement in the tourism
contract services account in the Parks and Recreation Fund.
SUPPORTING DOCUMENTS:
1.Red-line Tourism Agreement
2.Tourism Agreement
22-4096
TOURISM PROMOTION AGREEMENT
This Aagreement is made and entered into this ___ day of DecemberOctober, 202219 by and
between the CITY OF GALESBURG (“City”), an Illinois home rule municipal corporation, and the
GALESBURG TOURISM AND VISITORS BUREAU (“GTVB”), a not- for- profit corporation.
WHEREAS, City and GTVB agree that the development and maintenance of a marketing
program to promote and improve tourism in the City and Knox County is important; and
WHEREAS, City and GTVB agree on the important role of tourism as an economic stimulus and
wish to cooperate to promote the advantages of Galesburg as a destination and tourism center.
NOW, THEREFORE, in the consideration of the mutual covenants and agreements contained
herein, and for other valuable consideration, the parties hereby agree as follows:
1.Term: The term of this Agreement shall be for a period of three (3) years, commencing on
January 1, 20230 and ending on December 31, 20252, unless otherwise terminated as provided
for in Section 6. The City’s obligation to perform the agreements specified herein during any
fiscal year (or portion thereof) succeeding the current fiscal year shall be subject to the
availability and appropriation of funds. When funds are not appropriated or otherwise not
made available to support continuation of performance in a subsequent year, the City shall
have the right to terminate this agreement.
2.Performance by the GTVB: The GTVB shall perform the necessary service and take
such action as necessary to develop, design and implement a tourism marketing program for
the purpose of promoting the City of Galesburg and Knox County. Parties shall meet annually
to discuss performance measures and expectations to be utilized by City in evaluating the
performance of the GTVB.
a.GTVB will maintain a Board of Directors made up of interested volunteers who shall
work with a full-time staff person dedicated to promotinge and implementing the tourism
program. The Board of Directors shall consist of nine members, two of which shall be the
Mayor and City Manager of the City of Galesburg. Board members shall not receive
compensation.
b.GTVB will operate a Welcome Center at 2163 East Main Street under the terms and
conditions outlined in a separate lease agreement for that facility.
c.GTVB will furnish the necessary office space, equipment, supplies and additional
materials necessary to achieve the goals of the tourism program.
d.GTVB shall submit to the City for review a proposed budget and Tourism Marketing
Plan, Program of Work, and measures of performance for each year covered by this
Agreement. The budget should include, but not be limited to, all funds proposed to be received
from the City and how those funds will be spent. Reports required under this section shall be
provided no later than the first quarter following the start of this contract, and then prior to the
start of the next calendar year. In the event City funds are not expended during the budget
year the GTVB shall refund 90% of those funds to the City, with the remainder being retained
for uses consistent with the purpose of this agreement.
e.GTVB shall report quarterly to the City on activities and progress under this Agreement,
within one month from the end of the quarter. A group consisting of, but not limited to, the
Mayor, City Manager, GTVB Chairman and GTVB President shall meet to review each quarterly
report.
f.GTVB shall prepare and present a written annual report to the City Council on its overall
service provided, accomplishments, and a summary of how funds were expended to benefit the
citizens of Galesburg. A presentation providing an overview of the report shall be provided at a
City Council meeting.
g.GTVB shall make its books and financial records concerning the funds expended under
this agreement available to the City of inspections and review and audit. An annual accounting
of expenditures of the funds covered by this agreement shall be provided, including a
comparison of budgeted to actual expenditures. The City Council may ask for a certified audit
upon 90 days written notice.
h.Annual reporting requirements shall be completed no later than the first quarter after
each contract year.
3.Performance by the City: Hotel/Motel Funding – For service rendered by the GTVB, the
City shall transmit to the GTVB the sum of $190,000.00 from revenue received by the City from
the hotel/motel tax. Funds will be distributed on a pro-rated monthly basis.
a.This distribution may be adjusted by the City at its sole discretion should the ordinance
creating the tax be amended in the future, or other circumstance occur that affects either the
percentage collected, the scope of those taxed or the validity of the ordinance.
b.The City shall not be responsible for non-payment by hotel/motel operators or for the
adjustment of the percentages through unforeseeable circumstances such as future Council
action and/or action by the state of Illinois. Actual collections will allow for the deduction of
administration by the payers’ of the hotel/motel tax.
4.Administrative Expenses: Not more than 50 percent of the funds transferred under
this agreement shall be used for administrative purposes. Administrative expenses shall be
defined as the costs necessary for operations, but not directly associated with providing a
program or service. A breakdown of administrative expenses funded by City dollars shall be
provided with the annual budget.
5.Assignment: This agreement or the payments described herein shall not be assigned,
conveyed, or transferred by the GTVB to any other party without the express prior written
consent of the City.
6. Termination: This agreement may be terminated in whole or in part at any time by
either party hereto upon thirty days written notice to the other as identified below, whereupon
all rights and obligations of both parties hereto shall terminate, and the payments from the City
to the GTVB hereunder shall be adjusted on a pro rata basis to the date of the termination. City
shall have no obligation to make payments to GTVB beyond the date of termination of this
Agreement.
7. Indemnification: GTVB shall defend, indemnify the City and hold it harmless from any
and all claims, suits, demands and causes of action resulting from the acts or failure to act of
any agent, servant or employee of the GTVB, or any other person pursuant to this Agreement.
8. Insurance: The GTVB shall acquire a comprehensive general liability insurance policy
naming the City as an additional insured. The policy shall be primary and written with a
minimum of $1,000,000 combined single limit per occurrence for bodily injury, personal injury
and property damage. Coverage shall not be cancelled or reduced without ninety days written
notice to the City. Any deductibles or self-insurance retention must be declared to and
approved by the City. A Certificate of Insurance evidencing coverage and a copy of the
endorsement naming the City as an additional insured must be submitted to the City Clerk’s
office. Yearly renewals shall be submitted to the City Clerk’s office thirty days prior to the
expiration of the current insurance policy.
9. Full Agreement and Amendment: This document represents the entire understanding
between the parties and supersedes all prior negotiations, representations or agreement,
either written or oral. This Agreement may only be modified during the term of the Agreement
by mutual agreement of the parties and appending.
GALESBURG TOURISM AND VISITORS CITY OF GALESBURG, ILLINOIS
BUREAU
Chair Mayor
Date Date
ATTEST: ATTEST:
Secretary City Clerk
TOURISM PROMOTION AGREEMENT
This Agreement is made and entered into this ___ day of October, 2022 by and between the
CITY OF GALESBURG (“City”), an Illinois home rule municipal corporation, and the GALESBURG
TOURISM AND VISITORS BUREAU (“GTVB”), a not-for-profit corporation.
WHEREAS, City and GTVB agree that the development and maintenance of a marketing
program to promote and improve tourism in the City and Knox County is important; and
WHEREAS, City and GTVB agree on the important role of tourism as an economic stimulus and
wish to cooperate to promote the advantages of Galesburg as a destination and tourism center.
NOW, THEREFORE, in the consideration of the mutual covenants and agreements contained
herein, and for other valuable consideration, the parties hereby agree as follows:
1. Term: The term of this Agreement shall be for a period of three (3) years, commencing on
January 1, 2023 and ending on December 31, 2025, unless otherwise terminated as provided
for in Section 6.
2. Performance by the GTVB: The GTVB shall perform the necessary service and take
such action as necessary to develop, design and implement a tourism marketing program for
the purpose of promoting the City of Galesburg and Knox County. Parties shall meet annually
to discuss performance measures and expectations to be utilized by City in evaluating the
performance of the GTVB.
a. GTVB will maintain a Board of Directors made up of interested volunteers who shall
work with a full-time staff person dedicated to promoting and implementing the tourism
program. The Board of Directors shall consist of nine members, two of which shall be the
Mayor and City Manager of the City of Galesburg. Board members shall not receive
compensation.
b. GTVB will operate a Welcome Center at 2163 East Main Street under the terms and
conditions outlined in a separate lease agreement for that facility.
c. GTVB will furnish the necessary office space, equipment, supplies and additional
materials necessary to achieve the goals of the tourism program.
d. GTVB shall submit to the City for review a proposed budget and Tourism Marketing
Plan, Program of Work, and measures of performance for each year covered by this
Agreement. The budget should include, but not be limited to, all funds proposed to be received
from the City and how those funds will be spent. Reports required under this section shall be
provided no later than the first quarter following the start of this contract, and then prior to the
start of the next calendar year. In the event City funds are not expended during the budget
year the GTVB shall refund 90% of those funds to the City, with the remainder being retained
for uses consistent with the purpose of this agreement.
e. GTVB shall report quarterly to the City on activities and progress under this Agreement,
within one month from the end of the quarter. A group consisting of, but not limited to, the
Mayor, City Manager, GTVB Chairman and GTVB President shall meet to review each quarterly
report.
f.GTVB shall prepare and present a written annual report to the City Council on its overall
service provided, accomplishments, and a summary of how funds were expended to benefit the
citizens of Galesburg. A presentation providing an overview of the report shall be provided at a
City Council meeting.
g.GTVB shall make its books and financial records concerning the funds expended under
this agreement available to the City for inspections and review and audit. An annual accounting
of expenditures of the funds covered by this agreement shall be provided, including a
comparison of budgeted to actual expenditures. The City Council may ask for a certified audit
upon 90 days written notice.
h.Annual reporting requirements shall be completed no later than the first quarter after
each contract year.
3.Performance by the City: Hotel/Motel Funding – For service rendered by the GTVB, the
City shall transmit to the GTVB the sum of $190,000.00 from revenue received by the City from
the hotel/motel tax. Funds will be distributed on a pro-rated monthly basis.
a.This distribution may be adjusted by the City at its sole discretion should the ordinance
creating the tax be amended in the future, or other circumstance occur that affects either the
percentage collected, the scope of those taxed or the validity of the ordinance.
b.The City shall not be responsible for non-payment by hotel/motel operators or for the
adjustment of the percentages through unforeseeable circumstances such as future Council
action and/or action by the state of Illinois. Actual collections will allow for the deduction of
administration by the payers of the hotel/motel tax.
4.Administrative Expenses: Not more than 50 percent of the funds transferred under
this agreement shall be used for administrative purposes. Administrative expenses shall be
defined as the costs necessary for operations, but not directly associated with providing a
program or service. A breakdown of administrative expenses funded by City dollars shall be
provided with the annual budget.
5.Assignment: This agreement or the payments described herein shall not be assigned,
conveyed, or transferred by the GTVB to any other party without the express prior written
consent of the City.
6.Termination: This agreement may be terminated in whole or in part at any time by
either party hereto upon thirty days written notice to the other as identified below, whereupon
all rights and obligations of both parties hereto shall terminate, and the payments from the City
to the GTVB hereunder shall be adjusted on a pro rata basis to the date of the termination. City
shall have no obligation to make payments to GTVB beyond the date of termination of this
Agreement.
7.Indemnification: GTVB shall defend, indemnify the City and hold it harmless from any
and all claims, suits, demands and causes of action resulting from the acts or failure to act of
any agent, servant or employee of the GTVB, or any other person pursuant to this Agreement.
8.Insurance: The GTVB shall acquire a comprehensive general liability insurance policy
naming the City as an additional insured. The policy shall be primary and written with a
minimum of $1,000,000 combined single limit per occurrence for bodily injury, personal injury
and property damage. Coverage shall not be cancelled or reduced without ninety days written
notice to the City. Any deductibles or self-insurance retention must be declared to and
approved by the City. A Certificate of Insurance evidencing coverage and a copy of the
endorsement naming the City as an additional insured must be submitted to the City Clerk’s
office. Yearly renewals shall be submitted to the City Clerk’s office thirty days prior to the
expiration of the current insurance policy.
9.Full Agreement and Amendment: This document represents the entire understanding
between the parties and supersedes all prior negotiations, representations or agreement,
either written or oral. This Agreement may only be modified during the term of the Agreement
by mutual agreement of the parties and appending.
GALESBURG TOURISM AND VISITORS CITY OF GALESBURG, ILLINOIS
BUREAU
Chair Mayor
Date Date
ATTEST: ATTEST:
Secretary City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: CSG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
OCTOBER 17, 2022
AGENDA ITEM: 2163 East Main Street Lease Agreement
SUMMARY RECOMMENDATION: The Interim City Manager recommends approval of the lease
agreement with Galesburg Tourism and Visitors Bureau for 2163 East Main Street to be utilized
as a welcome center.
BACKGROUND: The current lease with the Galesburg Tourism and Visitors Bureau for 2163 E.
Main Street expires at the end of the year. A proposed lease is attached, which provides for the
use of 2163 East Main Street as a Welcome Center. The lease is contingent upon a tourism
services promotion agreement, and provides that the Lessee shall operate a Welcome Center
from 9:00 a.m. – 4:30 p.m., Monday – Friday of each week, and a minimum of 48 Saturdays per
year, from 10:00 a.m. – 3:00 p.m. The prior lease provided for the Welcome Center to also
operate on Sundays; however, this has been amended as there is an extremely low number of
visitors on Sundays. For the first ten months of this year, there have only been eight visitors on
Sundays. In addition, the GTVB has a QR code flyer on the door that a visitor can scan to link to
more information. During major festivals, the GTVB would plan to open the Welcome Center on
Sundays.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1.Red-line Lease Agreement
2.Lease Agreement
22-4097
COMMERCIAL LEASE AGREEMENT
This lease is made on day of , 2022019 between the City of
Galesburg, an Illinois home rule municipal corporation, located in the City of
Galesburg, Knox County Illinois ("lessor"), and the Galesburg Tourism and Visitors
Bureau, a Not-for-Profit Corporation, located in the City of Galesburg, Knox County,
Illinois ("lessee").
Section 1 . Description of Leased Premises
Lessor leases to lessee the premises commonly known as 2163 East Main Street and
legally described in Exhibit "A" of this Agreement.
Section 2. Term
The premises is leased for a term to commence on January 1, 20230, and to end on
December 31, 20252 or on such earlier time and date as this lease may terminate as
provided below.
Section 3. Rent
The total annual rent shall be ten dollars ($10.00).
Section 4. Use and Occupancy
Lessee may use and occupy the premises only as a Welcome Center, including use of
the facility for promotional displays and events, and as an office for the Western
Illinois Builders Association and for no other purpose. Lessor represents that the
premises may lawfully be used for such purpose.
Section 5. Tourism Promotion Agreement
a. This lease shall be contingent upon a tourism services promotion agreement
between Lessee and Lessor. The parties agree that this lease shall terminate
immediately upon the expiration or termination, for whatever reason, of the
tourism services promotion agreement.
b. The Lessee shall provide staffing levels which permit the premises to be open and
operational on Monday through Friday of each week, from 89:00 AM to 4:30
PM, and a minimum of 48 weekends per year, from 110:00 AM to 3:00 PM on
Saturdays and Sundays.
Section 67. Care and Repair of Premises
a. Lessee will commit no act of waste and will take good care of the premises and
the fixtures and appurtenances on it. In the use and occupancy of the premises,
lessee will conform to all laws, orders, and regulations of the federal, state, and
municipal governments or any of their departments. Lessee shall be responsible
for utilities and maintenance of the building, parking lot, fences, signs and
grounds. All improvements made by lessee to the premises that are so attached
to the premises that they cannot be removed without material injury to the
premises, become the property of lessor on installation.
b. Not later than the last day of the term lessee will, at lessee's expense, remove all
of lessee's personal property and those improvements made by lessee which
have not become the property of lessor, including trade fixtures, cabinet work,
movable paneling, partitions and the like; repair all injury done by or in
connection with the installation or removal of the property and improvements;
and surrender the premises in as good condition as they were at the beginning of
the term, reasonable wear and damage by fire, the elements, casualty, or other
cause not due to the misuse or neglect by lessee or lessee's agents, servants,
visitors or licensees, excepted. All property of lessee remaining on the premises
after the last day of the term of this lease are conclusively deemed abandoned
and may be removed by lessor, and lessee will reimburse lessor for the cost of
the removal. Lessor may have any such property stored at lessee's risk and
expense.
c. Lessee shall receive approval from Lessor prior to erection of any sign identifying
the property.
d. Lessee agrees to install any exterior lighting in a manner which confines direct
rays to the premises and away from all adjoining residential uses. Such lighting
shall be allowed only between the hours of 6:00 A.M. and 10:00 P.M.
Section 78. Alterations, Additions or Improvements
Lessee will not, without first obtaining lessor's written consent, make any alterations,
additions or improvements in, to or about the premises.
Section 89. Accumulation of Waste or Refuse Matter
Lessee will not permit the accumulation of waste or refuse matter on the leased
premises or anywhere in or near the building.
Section 910. Assignment or Sublease
a. Lessee may not sublease space to a tenant without prior written consent of the
City Manager. Consent shall not be granted to lease space to a political office of
any tenant that would, in the sole opinion of the Lessor, be detrimental to the
Welcome Center or image of the City of Galesburg. Any sublease shall include a
provision holding Lessor harmless from any potential liability incurred as a result
of the sublease. .
b. Lessee may not assign this lease without consent of the City Council.
Section 101. Use of Property by Lessor
Lessee agrees to allow Lessor to utilize the facility for various City functions at no cost
to Lessor. Such use shall be coordinated with Lessee in order to avoid interruption of
the operations of the Welcome Center.
Section 112. Real Estate Taxes
Lessee shall be responsible for payment of any real estate taxes that are assessed as
a result of this lease. Lessee shall provide Lessor with payment for any such real
estate taxes after 15 days’ written notice.
Section 123. Insurance
The Lessee shall acquire a comprehensive general liability insurance policy naming
the Lessor as an additional insured. The policy shall be primary and written with a
minimum of $1,000,000 combined single limit per occurrence for bodily injury,
personal injury and property damage. Coverage shall not be canceled or reduced
without ninety (90) days written notice to the City of Galesburg. Any deductibles or
self-insurance retention must be declared to and approved by the City of Galesburg.
A Certificate of Insurance evidencing coverage and a copy of the endorsement
naming the City as an additional insured must be submitted to the City Clerk'’s
office. Yearly renewals shall be submitted to the City Clerk'’s office thirty (30) days
prior to the expiration of the current insurance policy.
Except for Lessor’s gross negligence or willful misconduct, Lessee shall indemnify,
protect, defend and hold harmless Lessor and its agents, employees and officials
from and against any and all claims, damages, liens, judgments, penalties, attorney’s
fees and expenses and or liabilities arising out of and involving in connection with,
the use and/or occupancy of the Premises by Lessee. If any action or proceeding is
brought against Lessor by reason of the foregoing matters, Lessee shall upon notice
defend the same at Lessee’s expense by counsel reasonably satisfactory to Lessor
and Lessor shall cooperate in the defense.
Section 134. Termination
Either party may terminate this lease by providing written notice, ninety (90) days
prior to the termination date. Termination may be for or without cause.
Section 145. Lessor'’s Remedies on Default
If lessee defaults in the performance of any covenants or conditions of this
agreement, lessor may give lessee notice of the default. If lessee does not cure the
default within ten days, after the giving of the notice, or if such other default is of
such nature that it cannot be completely cured within such period, and lessee does
not commence such curing within such ten days and thereafter proceed with
reasonable diligence and in good faith to cure such default, then lessor may
terminate this lease on not less than fifteen days'’ notice to lessee. On the date
specified in the notice, the term of this lease will terminate and lessee will then quit
and surrender the premises to lessor, but lessee will remain liable as for any damage
caused to the property. If this lease is so terminated by lessor, lessor may at any time
thereafter resume possession of the premises by any lawful means and remove
lessee or other occupants and its or their effects.
Section 156. Effect of Failure to Insist on Strict Compliance
Either party'’s failure to insist on strict performance of any covenant or condition of
this agreement, or to exercise any option contained in this agreement, will not be
construed as a waiver of such covenant, condition, or option in any other instance.
This lease cannot be changed or terminated orally.
Section 167. Lessor'’s Right to Cure Lessee'’s Breach
If lessee breaches any covenant or condition of this lease, lessor may, on reasonable
notice to lessee (except that no notice need be given in case of emergency), cure
such breach at lessee'’s expense. The reasonable amount of all expenses, including
attorney'’s fees, incurred by lessor in so doing, whether paid by lessor or not is
additional rent payable on demand.
Section 178. Notices
All notices shall be deemed given if mailed to the other party, by regular mail,
postage prepaid to the following addresses:
City: City of Galesburg
55 West Tompkins Street
Galesburg, IL 6140 1
ss
GTVB: Galesburg Tourism and Visitors Bureau
2163 E. Main Street
Galesburg, IL 61401
Section 189. Lessor's Right to Inspection, Repair, and Maintenance
Lessor may enter the premises at any reasonable time, on adequate notice to lessee
(except that no notice need be given in case of emergency) for the purpose of
inspection or the making of any repairs, replacements, or additions in, to, on and
about the premises or the building, that lessor deems necessary or desirable.
Section 2019. Effect of Other Representations
No representations or promises are binding on the parties to this agreement except
those representations and promises contained in this agreement or in some future
writing signed by the party making such representations or promises.
Section 201. Section Headings
The section headings in this lease are intended for convenience only and are not
meant to be taken into consideration in any construction or interpretation of this
lease or any of its provisions.
GALESBURG TOURISM AND VISITORS CITY OF GALESBURG, ILLINOIS
BUREAU
Chair Mayor
Date Date
ATTEST: ATTEST:
Secretary City Clerk
COMMERCIAL LEASE AGREEMENT
This lease is made on day of , 2022 between the City of
Galesburg, an Illinois home rule municipal corporation, located in the City of
Galesburg, Knox County Illinois ("lessor"), and the Galesburg Tourism and Visitors
Bureau, a Not-for-Profit Corporation, located in the City of Galesburg, Knox County,
Illinois ("lessee").
Section 1 . Description of Leased Premises
Lessor leases to lessee the premises commonly known as 2163 East Main Street and
legally described in Exhibit "A" of this Agreement.
Section 2. Term
The premises is leased for a term to commence on January 1, 2023, and to end on
December 31, 2025 or on such earlier time and date as this lease may terminate as
provided below.
Section 3. Rent
The total annual rent shall be ten dollars ($10.00).
Section 4. Use and Occupancy
Lessee may use and occupy the premises only as a Welcome Center, including use of
the facility for promotional displays and events, and as an office for the Western
Illinois Builders Association and for no other purpose. Lessor represents that the
premises may lawfully be used for such purpose.
Section 5. Tourism Promotion Agreement
a. This lease shall be contingent upon a tourism services promotion agreement
between Lessee and Lessor. The parties agree that this lease shall terminate
immediately upon the expiration or termination, for whatever reason, of the
tourism services promotion agreement.
b. The Lessee shall provide staffing levels which permit the premises to be open and
operational on Monday through Friday of each week, from 9:00 AM to 4:30 PM,
and a minimum of 48 weekends per year, from 10:00 AM to 3:00 PM on
Saturdays.
Section 6. Care and Repair of Premises
a. Lessee will commit no act of waste and will take good care of the premises and
the fixtures and appurtenances on it. In the use and occupancy of the premises,
lessee will conform to all laws, orders, and regulations of the federal, state, and
municipal governments or any of their departments. Lessee shall be responsible
for utilities and maintenance of the building, parking lot, fences, signs and
grounds. All improvements made by lessee to the premises that are so attached
to the premises that they cannot be removed without material injury to the
premises, become the property of lessor on installation.
b. Not later than the last day of the term lessee will, at lessee's expense, remove all
of lessee's personal property and those improvements made by lessee which
have not become the property of lessor, including trade fixtures, cabinet work,
movable paneling, partitions and the like; repair all injury done by or in
connection with the installation or removal of the property and improvements;
and surrender the premises in as good condition as they were at the beginning of
the term, reasonable wear and damage by fire, the elements, casualty, or other
cause not due to the misuse or neglect by lessee or lessee's agents, servants,
visitors or licensees, excepted. All property of lessee remaining on the premises
after the last day of the term of this lease are conclusively deemed abandoned
and may be removed by lessor, and lessee will reimburse lessor for the cost of
the removal. Lessor may have any such property stored at lessee's risk and
expense.
c. Lessee shall receive approval from Lessor prior to erection of any sign identifying
the property.
d. Lessee agrees to install any exterior lighting in a manner which confines direct
rays to the premises and away from all adjoining residential uses. Such lighting
shall be allowed only between the hours of 6:00 A.M. and 10:00 P.M.
Section 7. Alterations, Additions or Improvements
Lessee will not, without first obtaining lessor's written consent, make any alterations,
additions or improvements in, to or about the premises.
Section 8. Accumulation of Waste or Refuse Matter
Lessee will not permit the accumulation of waste or refuse matter on the leased
premises or anywhere in or near the building.
Section 9. Assignment or Sublease
a. Lessee may not sublease space to a tenant without prior written consent of the
City Manager. Consent shall not be granted to lease space to a political office of
any tenant that would, in the sole opinion of the Lessor, be detrimental to the
Welcome Center or image of the City of Galesburg. Any sublease shall include a
provision holding Lessor harmless from any potential liability incurred as a result
of the sublease. .
b. Lessee may not assign this lease without consent of the City Council.
Section 10. Use of Property by Lessor
Lessee agrees to allow Lessor to utilize the facility for various City functions at no cost
to Lessor. Such use shall be coordinated with Lessee in order to avoid interruption of
the operations of the Welcome Center.
Section 11. Real Estate Taxes
Lessee shall be responsible for payment of any real estate taxes that are assessed as
a result of this lease. Lessee shall provide Lessor with payment for any such real
estate taxes after 15 days’ written notice.
Section 12. Insurance
The Lessee shall acquire a comprehensive general liability insurance policy naming
the Lessor as an additional insured. The policy shall be primary and written with a
minimum of $1,000,000 combined single limit per occurrence for bodily injury,
personal injury and property damage. Coverage shall not be canceled or reduced
without ninety (90) days written notice to the City of Galesburg. Any deductibles or
self-insurance retention must be declared to and approved by the City of Galesburg.
A Certificate of Insurance evidencing coverage and a copy of the endorsement
naming the City as an additional insured must be submitted to the City Clerk’s office.
Yearly renewals shall be submitted to the City Clerk’s office thirty (30) days prior to
the expiration of the current insurance policy.
Except for Lessor’s gross negligence or willful misconduct, Lessee shall indemnify,
protect, defend and hold harmless Lessor and its agents, employees and officials
from and against any and all claims, damages, liens, judgments, penalties, attorney’s
fees and expenses and or liabilities arising out of and involving in connection with,
the use and/or occupancy of the Premises by Lessee. If any action or proceeding is
brought against Lessor by reason of the foregoing matters, Lessee shall upon notice
defend the same at Lessee’s expense by counsel reasonably satisfactory to Lessor
and Lessor shall cooperate in the defense.
Section 13. Termination
Either party may terminate this lease by providing written notice, ninety (90) days
prior to the termination date. Termination may be for or without cause.
Section 14. Lessor’s Remedies on Default
If lessee defaults in the performance of any covenants or conditions of this
agreement, lessor may give lessee notice of the default. If lessee does not cure the
default within ten days, after the giving of the notice, or if such other default is of
such nature that it cannot be completely cured within such period, and lessee does
not commence such curing within such ten days and thereafter proceed with
reasonable diligence and in good faith to cure such default, then lessor may
terminate this lease on not less than fifteen days’ notice to lessee. On the date
specified in the notice, the term of this lease will terminate and lessee will then quit
and surrender the premises to lessor, but lessee will remain liable as for any damage
caused to the property. If this lease is so terminated by lessor, lessor may at any time
thereafter resume possession of the premises by any lawful means and remove
lessee or other occupants and its or their effects.
Section 15. Effect of Failure to Insist on Strict Compliance
Either party’s failure to insist on strict performance of any covenant or condition of
this agreement, or to exercise any option contained in this agreement, will not be
construed as a waiver of such covenant, condition, or option in any other instance.
This lease cannot be changed or terminated orally.
Section 16. Lessor’s Right to Cure Lessee’s Breach
If lessee breaches any covenant or condition of this lease, lessor may, on reasonable
notice to lessee (except that no notice need be given in case of emergency), cure
such breach at lessee’s expense. The reasonable amount of all expenses, including
attorney’s fees, incurred by lessor in so doing, whether paid by lessor or not is
additional rent payable on demand.
Section 17. Notices
All notices shall be deemed given if mailed to the other party, by regular mail,
postage prepaid to the following addresses:
City: City of Galesburg
55 West Tompkins Street
Galesburg, IL 6140 1
GTVB: Galesburg Tourism and Visitors Bureau
2163 E. Main Street
Galesburg, IL 61401
Section 18. Lessor's Right to Inspection, Repair, and Maintenance
Lessor may enter the premises at any reasonable time, on adequate notice to lessee
(except that no notice need be given in case of emergency) for the purpose of
inspection or the making of any repairs, replacements, or additions in, to, on and
about the premises or the building, that lessor deems necessary or desirable.
Section 19. Effect of Other Representations
No representations or promises are binding on the parties to this agreement except
those representations and promises contained in this agreement or in some future
writing signed by the party making such representations or promises.
Section 20. Section Headings
The section headings in this lease are intended for convenience only and are not
meant to be taken into consideration in any construction or interpretation of this
lease or any of its provisions.
GALESBURG TOURISM AND VISITORS CITY OF GALESBURG, ILLINOIS
BUREAU
Chair Mayor
Date Date
ATTEST: ATTEST:
Secretary City Clerk
EXHIBIT “A”
LEGAL DESCRIPTION:
WASHINGTON ADDN ALL LOT 1 & LOT 2 (EX N45' OF E110' LT 2 &EX ST) DOR
99 48 56
PARCEL ID: 99-12-379-005
PROPERTY ADDRESS: 2163 E. Main Street, Galesburg, IL 61401
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
OCTOBER 17, 2022
AGENDA ITEM: Engineering Agreement for the Lake Storey Multi-Use Path Project.
SUMMARY RECOMMENDATION: The Interim City Manager and City Engineer recommend
approval of a Phase II Engineering Agreement in the amount of $259,619 for the Lake Storey
Multi-Use Path Project.
BACKGROUND: In June 2021, IDOT notified the City that the Lake Storey Multi-Use Path Project
was selected for funding through their Illinois Transportation Enhancement Program (ITEP).
IDOT’s grant program will provide up to $2 million in funding for the project that will include
constructing a multi-use path along S. Lake Storey Rd between W. Lake Storey Rd. and US 150.
The grant included funding for costs related to preliminary engineering and construction of the
path. To advertise the project for bid, Phase I and Phase II preliminary engineering must be
completed. The City hired Hutchison Engineering using local funds to complete the Phase I
portion of the project and that phase is nearing completion. The scope of the Phase II engineering
portion of the project consists of hiring a consultant to prepare detailed bid documents for
construction.
City staff put out a Request for Qualifications (RFQ) to engineering firms to complete the Phase
II engineering for the project. The City received five (5) responses to the request and City staff
evaluated and scored each engineering firm based on their technical competence, capability to
meet schedule, and approach to the work. Hutchison Engineering received the highest score
based on the criteria and was selected to perform the Phase II engineering work.
Hutchison Engineering submitted an engineering agreement in amount of $259,619.00. City staff
reviewed the agreement and manhours included to complete this work and recommend approval
of the agreement. The grant funds 80% of the Phase II engineering work for the project. The
City’s local match responsibility is 20% or $51,923.80. The City plans to use $8,717.56 in State
funds issued by IDOT to cover a portion of the local match. The remaining local match portion of
$43,206.24 will be paid from the Utility Tax Fund. It is anticipated that construction on the project
will begin in the summer of 2023.
BUDGET IMPACT: There are sufficient funds budgeted for this expense in the Utility Tax Fund
(59).
SUPPORTING DOCUMENTS:
1.Phase II engineering agreement
22-4098
Completed 10/04/22 Page 1 of 9 BLR 05530 (Rev. 07/08/22)
Local Public Agency
Engineering Services Agreement
Using Federal Funds? Yes No
Agreement For
Agreement Type
LOCAL PUBLIC AGENCY
Local Public Agency County Section Number Job Number
City of Galesburg Knox 19-01502-40-BT
Project Number Contact Name Phone Number Email
Aaron Gavin (309) 345-3625 agavin@ci.galesburg.il.us
SECTION PROVISIONS
Local Street/Road Name Key Route Length Structure Number
Project Description
The project consists of construction of 1.43 miles of shared use path. The project includes HMA path with
aggregate base, guardrail, culvert extensions, embankment, earth excavation, and other collateral work.
Engineering Funding Federal MFT/TBP State Other Local
Anticipated Construction Funding Federal MFT/TBP State Other Local
AGREEMENT FOR
Phase I - Preliminary Engineering Phase II - Design Engineering
CONSULTANT
Prime Consultant (Firm) Name Contact Name Phone Number Email
Hutchison Engineering, Inc. W. Shane Larson (309) 368-0689 slarson@hutchisoneng.com
Address City State Zip Code
8305 N. Allen Rd., Suite 4 Peoria IL 61615
THIS AGREEMENT IS MADE between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain
professional engineering services in connection with the improvement of the above SECTION. Project funding allotted to the LPA by the
State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT," will be
used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an
individual, partnership, firm or legal entity, qualifies for professional status and will be governed by professional ethics in its relationship to
the LPA and the DEPARTMENT. The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an
AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean:
Regional Engineer Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of
Transportation
Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the
construction PROJECT
In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities
Contractor Company or Companies to which the construction contract was awarded
S. Lake Storey Road & US 150
Location Termini
CH 30/US 150 9,650' 048-0029
Western project limit is approximately 1.45 miles west of US 150 at the existing path just east of
West Lake Storey Road. The eastern limit is along S. Lake Storey Road just west of US 150.
Add Location
Remove Location
Original Federal PE
E-mail Print With Instructions Reset Form
Completed 10/04/22 Page 2 of 9 BLR 05530 (Rev. 07/08/22)
AGREEMENT EXHIBITS
The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT:
EXHIBIT A: Scope of Services
EXHIBIT B: Project Schedule
EXHIBIT C: Qualification Based Selection (QBS) Checklist
EXHIBIT D: Cost Estimate of Consultant Services (CESCS) Worksheet (BLR 05513 or BLR 05514 )
EXHIBIT F: Consultant Hour/Cost Worksheet
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance of the Scope of Services presented in EXHIBIT A for the LPA in connection
with the proposed improvements herein before described.
2. The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff
hours. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are to be performed by
lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work
performed.
3. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or
corrections required as a result of the ENGINEER'S error, omissions or negligent acts without additional compensation.
Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent
correction of any such errors or omissions or the responsibility for clarifying ambiguities.
4. That the ENGINEER will comply with applicable Federal laws and regulations, State of Illinois Statutes, and the local laws or
ordinances of the LPA.
5. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA.
6. To invoice the LPA for Preliminary and/or Design Engineering: The ENGINEER shall submit all invoices to the LPA within three
months of the completion of the work called for in the AGREEMENT or any subsequent Amendment or Supplement.
7. To submit a completed BLR 05613, Engineering Payment Report, to the DEPARTMENT within three months of the completion of
the work called for in this AGREEMENT or any subsequent Amendment or Supplement. The form shall be submitted with the
final invoice.
8. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of
this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of United
States Department of Transportation (US DOT) assisted contract. Failure by the Engineer to carry out these requirements is a
material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LPA
deems appropriate.
9. That none of the services to be furnished by the ENGINEER shall be sublet assigned or transferred to any other party or parties
without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
10. For Preliminary Engineering Contracts:
(a) To attend meetings and visit the site of the proposed improvement when requested to do so by representatives of the
LPA or the DEPARTMENT, as defined in Exhibit A (Scope of Services).
(b) That all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by
the ENGINEER and affix the ENGINEER's professional seal when such seal is required by law. Such endorsements
must be made by a person, duly licensed or registered in the appropriate category by the Department of Professional
Regulation of the State of Illinois. It will be the ENGINEER's responsibility to affix the proper seal as required by the
Bureau of Local Roads and Streets manual published by the DEPARTMENT.
(c) That the ENGINEER is qualified technically and is thoroughly conversant with the design standards and policies
applicable for the PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced
personnel to perform the services enumerated in Exhibit A (Scope of Services).
11. That the engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform
the duties of the ENGINEER in connection with this AGREEMENT (See DIRECT COST tab in BLR 05513 or BLR 05514).
II. THE LPA AGREES,
Completed 10/04/22 Page 3 of 9 BLR 05530 (Rev. 07/08/22)
III. IT IS MUTUALLY AGREED,
1. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the following:
(a) Professional Services Selection Act (50 ILCS 510), The Brooks Act (40 USC 11), and the Procurement,
Management, and Administration of Engineering, and Design Related Services (23 CFR part 172). Exhibit C is
required to be completed with this AGREEMENT.
2. To furnish the ENGINEER all presently available survey data, plans, specifications, and project information.
3. To pay the ENGINEER:
(a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the
LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be
equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER.
(b) Final payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and
reports have been made and accepted by the LPA and DEPARTMENT a sum of money equal to the basic fee as
determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER
shall be due and payable to the ENGINEER.
4. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the
following compensation method as discussed in 5-5.10 of the BLR Manual.
Method of Compensation:
Lump Sum
Specific Rate
Cost plus Fixed Fee:
Fixed
Total Compensation = DL + DC + OH + FF
Where:
DL is the total Direct Labor,
DC is the total Direct Cost,
OH is the firm's overhead rate applied to their DL and
FF is the Fixed Fee.
Where FF = ( 0.33 + R) DL + %SubDL, where R is the advertised Complexity Factor and %SubDL is 10% profit
allowed on the direct labor of the subconsultants.
The Fixed Fee cannot exceed 15% of the DL + OH.
5. The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US
DOT assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take
all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US
DOT-assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, is
incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms
shall be treated as violation of this AGREEMENT. Upon notification to the recipient of its failure to carry out its approved program,
the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.).
1. No work shall be commenced by the ENGINEER prior to issuance by the IDOT of a written Notice to Proceed.
2. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General,
and the DEPARTMENT: the Federal Highways Administration (FHWA) or any authorized representative of the federal
government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the
DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support
their purported disbursement.
3. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the DEPARMTENT,
and their officers, agents, and employees from all suits, claims, actions or damage liabilities, costs or damages of any nature
whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the
ENGINEER as soon as practicable after the discovery. The LPA reserves the right to take immediate action to remedy any error
or omission if notification is not successful; if the ENGINEER fails to reply to a notification; or if the conditions created by the error
or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and
reasonable notice is not practicable.
4. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known
post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys,
reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data,
if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the
Completed 10/04/22 Page 4 of 9 BLR 05530 (Rev. 07/08/22)
LPA. The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to
the date of the written notice of termination.
5. In the event that the DEPARMENT stops payment to the LPA, the LPA may suspend work on the project. If this agreement is
suspended by the LPA for more than thirty (30) calendar days, consecutive or in aggregate, over the term of this
AGREEMENT, the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred as a result
of the suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall
be equitably adjusted.
6. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until
the completion of construction of any phase of professional services performed by others based upon the service provided
herein. All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent
professional services are not commenced within 5 years after final payment by the LPA.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA, the DEPARTMENT,
and their officers, employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever
resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
8. The ENGINEER and LPA certify that their respective firm or agency:
(a) has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any
firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER) to solicit or secure
this AGREEMENT,
(b) has not agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services
of any firm or person in connection with carrying out the AGREEMENT or
(c) has not paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for
the LPA or the ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with,
procuring or carrying out the AGREEMENT.
(d) that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency,
(e) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered
against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or
performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving
stolen property,
(f) are not presently indicated for or otherwise criminally or civilly charged by a government entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph e and
(g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State or
local) terminated for cause or default.
Where the ENGINEER or LPA is unable to certify to any of the above statements in this certification, an explanation shall be
attached to this AGREEMENT.
9. In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no
claim for damages shall be made by either party. Termination of the AGREEMENT or adjustment of the fee for the remaining
services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within
six months after the specified completion date. Examples of unforeseen causes include but are not limited to: acts of God or a
public enemy; act of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable
services; fire; strikes; and floods.
If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE, the ENGINEER shall apply in writing to
the LPA for an extension of time. If approved, the PROJECT SCHEDULE shall be revised accordingly.
10. This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act requires that no
grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of
any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False
certification or violation of the certification may result in sanctions including, but not limited to suspension of contract on grant
payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for
at least one (1) year but not more than (5) years.
For the purpose of this certification, "grantee" or "Contractor" means a corporation, partnership or an entity with twenty-five (25)
or more employees at the time of issuing the grant or a department, division or other unit thereof, directly responsible for the
specific performance under contract or grant of $5,000 or more from the DEPARTMENT, as defined the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statue conviction for a violation occurring int he workplace
Completed 10/04/22 Page 5 of 9 BLR 05530 (Rev. 07/08/22)
no later than (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy of maintain a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the
contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part (b) of paragraph
(3) of subsection (a) above from an employee or otherwise, receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act,
the ENGINEER, LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B. Time is of the
essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the
ENGINEER for future project. The ENGINEER will submit progress reports with each invoice showing work that was completed
during the last reporting period and work they expect to accomplish during the following period.
11. Due to the physical location of the project, certain work classifications may be subject to the Prevailing Wage Act (820 ILCS
130/0.01 et seq.).
12. For Preliminary Engineering Contracts:
(a) That tracing, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance
with this AGREEMENT shall be delivered to and become the property of the LPA and that basic survey notes,
sketches, charts, CADD files, related electronic files, and other data prepared or obtained in accordance with this
AGREEMENT shall be made available, upon request to the LPA or to the DEPARTMENT, without restriction or
limitation as to their use. Any re-use of these documents without the ENGINEER involvement shall be at the LPA's
sole risk and will not impose liability upon the ENGINEER.
(b) That all reports, plans, estimates and special provisions furnished by the ENGINEER shall conform to the current
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Manual or any other
applicable requirements of the DEPARTMENT, it being understood that all such furnished documents shall be
approved by the LPA and the DEPARTMENT before final acceptance. During the performance of the engineering
services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the
ENGINEER's expense.
AGREEMENT SUMMARY
Prime Consultant (Firm) Name TIN/FEIN/SS Number Agreement Amount
Hutchison Engineering, Inc. 37-0960852 $214,889.00
Subconsultants TIN/FEIN/SS Number Agreement Amount
+ - + -
Millennia Professional Services 20-0886076 $20,785.00
Hanson Professional Services 37-0844717 $23,945.00
Subconsultant Total $44,730.00
Prime Consultant Total $214,889.00
Total for all work $259,619.00
Completed 10/04/22 Page 6 of 9 BLR 05530 (Rev. 07/08/22)
City
City
AGREEMENT SIGNATURES
Executed by the LPA:
Local Public Agency Type
Local Public Agency
Local Public Agency Type
Clerk
(SEAL)
Title
Executed by the ENGINEER:
Prime Consultant (Firm) Name
Title
By (Signature & Date)
Attest:
The
of
Attest:
Name of Local Public Agency
Title
By (Signature & Date)
By (Signature & Date)
By (Signature & Date)
City of Galesburg
Hutchison Engineering, Inc.
City of Galesburg
Local Public Agency Prime Consultant (Firm) Name County Section Number
Completed 10/04/22 Page 7 of 9 BLR 05530 (Rev. 07/08/22)
See atached Exhibit A - Scope of Services.
City of Galesburg Hutchison Engineering, Inc. Knox 19-01502-40-BT
To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT herein before
described and enumerated below
FOR FEDERAL PARTICIPATION PROJECTS
EXHIBIT A
SCOPE OF SERVICES
Local Public Agency Prime Consultant (Firm) Name County Section Number
Completed 10/04/22 Page 8 of 9 BLR 05530 (Rev. 07/08/22)
City of Galesburg Hutchison Engineering, Inc. Knox 19-01502-40-BT
EXHIBIT B
PROJECT SCHEDULE
We anticipate the project being placed on the June 2023 state letting.
Local Public Agency Prime Consultant (Firm) Name County Section Number
Completed 10/04/22 Page 9 of 9 BLR 05530 (Rev. 07/08/22)
City of Galesburg Hutchison Engineering, Inc. Knox 19-01502-40-BT
Exhibit C
Qualification Based Selection (QBS) Checklist
The LPA must complete Exhibit D. If the value meets or will exceed the threshold in 50 ILCS 510, QBS requirements must be followed.
Under the threshold, QBS requirements do not apply. The threshold is adjusted annually. If the value is under the threshold with federal
funds being used, federal small purchase guidelines must be followed.
Form Not Applicable (engineering services less than the threshold)
Items 1-13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when
using State funds and the QBS process is applicable.
No Yes
If yes Due date of submittal
Method(s) used for advertisement and dates of advertisement
Galesburg Register Mail - 6/29/22; City Website 6/29/22 through 7/15/22.
5 Do the written QBS policies and procedures cover conflicts of interest?
6 Do the written QBS policies and procedures use covered methods of verification for suspension and
debarment?
7 Do the written QBS policies and procedures discuss the methods of evaluation?
Project Criteria Weighting
+ - + - + -
Technical Competence 50%
Capability to Meet Schedule 25%
Approach to Work 25%
8 Do the written QBS policies and procedures discuss the method of selection?
Selection committee (titles) for this project
Public Works Director, City Engineer, and Purchasing Agent.
Top three consultants ranked for this project in order
1 Hutchison Engineering, Inc.
2 TWM
3 Maurer-Stutz
9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation?
10 Were negotiations for this project performed in accordance with federal requirements.
11 Were acceptable costs for this project verified?
12 Do the written QBS policies and procedures cover review and approving for payment, before forwarding
the request for reimbursement to IDOT for further review and approval?
13
Do the written QBS policies and procedures cover ongoing and finalizing administration of the project
(monitoring, evaluation, closing-out a contract, records retention, responsibility, remedies to violations or
breaches to a contract, and resolution of disputes)?
14 QBS according to State requirements used?
15 Existing relationship used in lieu of QBS process?
16 LPA is a home rule community (Exempt from QBS).
1 Do the written QBS policies and procedures discuss the initial administration (procurement, management
and administration) concerning engineering and design related consultant services?
2 Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and
specifically Section 5-5.06 (e) of the BLRS Manual?
3 Was the scope of services for this project clearly defined?
4 Was public notice given for this project?
07/15/22
EXHIBIT A - SCOPE OF SERVICES
S. Lake Storey Rd. Shared Use Path
Page | 1
SERVICES: Hutchison Engineering’s scope of services will be limited to the following:
Notes:
1. This scope of services is based on developing one set of bid documents. If the City
determines they do not have enough funding to include the entire project in one
construction contract, a supplement may be required to develop a second set of bid
documents.
PHASE II ENGINEERING
1.0 SCOPING
1.1 The Project Manager and Project Engineer will make a site visit.
1.2 The design team will attend a kick-off/scoping meeting with the City of Galesburg.
2.0 DATA COLLECTION
2.1 Collect existing ROW/Easement plats from Knox County.
2.2 Develop design project manual.
2.3 Survey
2.3.1 Topographic Pickup Survey.
2.3.2 Boundary survey.
2.4 Utility Coordination
2.4.1 Determine potential utility conflicts and develop plan to mitigate conflicts.
2.4.2 Coordinate utility relocations.
2.5 Geotechnical Information
2.5.1 Coordinate collection of soil borings.
2.5.2 Analyze soil boring information.
EXHIBIT A - SCOPE OF SERVICES
S. Lake Storey Rd. Shared Use Path
Page | 2
3.0 PUBLIC INVOLVEMENT
3.1 Answer questions from property owners and meet with property owners as needed
to discuss project specifics.
3.2 Meet with property owners to discuss proposed improvements.
4.0 PERMITTING
4.1 Apply for and obtain NPDES Permit (Notice of Intent).
4.2 Apply for and obtain 404 Permits for the three Box Culvert Extensions (US Army
Corps of Engineers).
5.0 ROW ACQUISITION (9 parcels)
5.1 Determine proposed right-of-way.
5.2 Coordinate appraisals.
5.3 Coordinate appraisal reviews.
5.4 Develop plats and legal descriptions.
6.0 PLANS – The plans will include the following:
6.1 Cover Sheet
6.2 General Notes
6.3 Summary of Quantities
6.4 Schedules of Quantities
6.4.1 Identify pay items
6.4.2 Calculate quantities
6.4.3 Check quantities
EXHIBIT A - SCOPE OF SERVICES
S. Lake Storey Rd. Shared Use Path
Page | 3
6.4.4 Develop schedules
6.5 Typical Sections
6.6 Removal Plans
6.7 Plan & Profile sheets including drainage and guardrail
6.7.1 Guardrail run-out length calculations
6.8 Erosion Control Plans
6.9 Traffic Control Plan
6.10 Pavement Marking & Signing Plan
6.11 ADA Ramp Details
6.12 Retaining Wall Details
6.13 Box Culvert Extension Details
6.13.1 Box Culvert Design (3 separate locations)
6.13.2 Headwall Design
6.13.3 Detail Development
6.14 Misc. Details including pipe culvert, erosion control, etc.
6.15 Cross Sections
6.16 Highway Standards
7.0 SPECIFICATIONS – The specifications will include the following:
7.1 IDOT Usage Sheet Review
7.2 Supplement Specifications
7.3 Recurring Specifications
EXHIBIT A - SCOPE OF SERVICES
S. Lake Storey Rd. Shared Use Path
Page | 4
7.4 BDE Specifications
7.5 Guide Bridge Special Provisions
7.6 Local Roads Special Provisions
7.7 District 4 and Project Specific Special Provisions
7.8 Develop Storm Water Pollution Prevention Plan
8.0 ESTIMATES
8.1 Estimate of Time
8.1.1 Populate Form
8.1.2 Determine production rates
8.2 Estimate of Cost
8.2.1 Populate Form
8.2.2 Determine unit prices
9.0 PLAN, SPECIFICATION, & ESTIMATES (PS&E)
9.1 Submit Pre-Final PS&E to the City of Galesburg and IDOT for review.
9.2 Develop Disposition of Comments from review comments.
9.3 Revise PS&E as necessary.
9.4 Obtain City of Galesburg signatures.
9.5 Submit Final PS&E to IDOT.
9.6 Answer contractor questions during bid process.
EXHIBIT A - SCOPE OF SERVICES
S. Lake Storey Rd. Shared Use Path
Page | 5
10.0 COORDINATION MEETINGS
10.1 Prepare for and attend coordination meetings with City and IDOT as needed.
11.0 QC/QA REVIEW
11.1 Perform utility location conflict review.
11.2 Perform horizontal and vertical alignment review.
11.3 Perform typical section review.
11.4 Perform plan & profile sheet review.
11.5 Perform cross section review.
11.6 Box culvert &structural reviews.
11.7 Perform Pre-Final and Final Plan, Specification, and Estimate Review.
12.0 CONSTRUCTION SUPPORT
12.1 Answer questions from Resident Engineer.
12.2 Review shop drawings.
EXHIBIT A - SCOPE OF SERVICES
S. Lake Storey Rd. Shared Use Path
Page | 6
ADMINISTRATION
1.0 GENERAL PROJECT MANAGEMENT
1.1 Scope, schedule, & budget monitoring
1.2 Design project team meetings.
2.0 GENERAL FIRM PROJECT ADMINISTRATION
2.1 Project Setup
2.2 Invoicing
Local Public Agency County Section Number
Prime Consultant (Firm) Name Prepared By Date
Consultant / Subconsultant Name Job Number
Remarks
CONTRACT TERM 10 MONTHS OVERHEAD RATE 161.03%
START DATE 10/1/2022 COMPLEXITY FACTOR
RAISE DATE 1/1/2023 % OF RAISE 2.00%
END DATE 7/31/2023
Year First Date Last Date Months
% of
Contract
0 10/1/2022 1/1/2023 3 30.00%
1 1/2/2023 8/1/2023 7 71.40%
The total escalation =1.40%
ESCALATION PER YEAR
PAYROLL ESCALATION TABLE
EXHIBIT D
COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
FIXED RAISE
City of Galesburg Knox 19-01502-40-BT
Hutchison Engineering Shane Larson 8/11/2022
Note: This is name of the consultant the CECS is being completed
for. This name appears at the top of each tab.
Printed 10/4/2022 10:39 AM
Page 1 of 6
BLR 05514 (Rev. 05/27/22)
ESCALATION
Local Public Agency County Section Number
City of Galesburg 19-01502-40-BT
Consultant / Subconsultant Name Job Number
MAXIMUM PAYROLL RATE 78.00
ESCALATION FACTOR 1.40%
IDOT
CLASSIFICATION PAYROLL RATES CALCULATED RATE
ON FILE
PRINICIPAL $78.00 $78.00
PROJECT MANAGER $74.21 $75.25
ENGINEER 5 $63.50 $64.39
ENGINEER 4 $55.08 $55.85
ENGINEER 3 $46.13 $46.78
ENGINEER 2 $42.00 $42.59
ENGINEER 1 $31.68 $32.12
ENG TECH 6 $53.50 $54.25
ENG TECH 5 $47.50 $48.17
ENG TECH 4 $41.39 $41.97
ENG TECH 3 $36.50 $37.01
ENG TECH 2 $32.30 $32.75
ENG TECH 1 $25.68 $26.04
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE
PAYROLL RATES
Knox
Printed 10/4/2022 10:39 AM
Page 2 of 6
BLR 05514 (Rev. 05/27/22)
RATES
Local Public Agency County Section Number
City of Galesburg Knox 19-01502-40-BT
Consultant / Subconsultant Name Job Number
NAME Direct Labor Total
Contribution to Prime
Consultant
MILLENNIA PROFESSIONAL SERVICES 3,290.00 329.00
HANSON PROFESSIONAL SERVICES 8,000.00 800.00
Total 11,290.00 1,129.00
NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on
this sheet.
SUBCONSULTANTS
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
Printed 10/4/2022 10:39 AM
Page 3 of 6
BLR 05514 (Rev. 05/27/22)
SUBS
Local Public Agency County Section Number
Consultant / Subconsultant Name Job Number
QUANTITY
CONTRACT
RATE TOTAL
$0.00
$0.00
$0.00
750 $0.63 $468.75
4 $65.00 $260.00
$0.00
$0.00
$0.00
$0.00
$0.00
1 $50.00 $50.00
$0.00
1 $150.00 $150.00
$0.00
$0.00
$0.00
$0.00
$0.00
950 $15.00 $14,250.00
$0.00
$0.00
$0.00
$0.00
15 $50.00 $750.00
$0.00
1 $100.00 $100.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
80 $24.09 $1,927.20
9 $1,330.00 $11,970.00
$0.00
$0.00
$29,925.95TOTAL DIRECT COSTS:
Appraisal Reviews - ROW
Lab Services Actual Cost (Provide breakdown of each cost)
Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval)
Overtime Eng Tech 5 = $48.17/2 = $24.09
Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval)
Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval)
Testing of Soil Samples Actual Cost
Courthouse Fees Actual Cost
Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval)
Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval)
Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation)
Recording Fees Actual Cost
Transcriptions (specific to project)Actual Cost
Web Site Actual Cost (Submit supporting documentation)
Advertisements Actual Cost (Submit supporting documentation)
Public Meeting Facility Rental Actual Cost (Submit supporting documentation)
2-Way Radio (Survey or Phase III Only)Actual Cost
Telephone Usage (Traffic System Monitoring Only)Actual Cost
CADD Actual Cost (Max $15/hour)
Project Specific Insurance Actual Cost
Monuments (Permanent)Actual Cost
Photo Processing Actual Cost
Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation)
Copies of Deliverables/Mylars (In-house)Actual Cost (Submit supporting documentation)
Copies of Deliverables/Mylars (Outside)Actual Cost (Submit supporting documentation)
Parking Actual Cost
Overtime Premium portion (Submit supporting documentation)
Shift Differential Actual Cost (Based on firm's policy)
Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day
Vehicle Rental Actual Cost (Up to $55/day)
Tolls Actual Cost
Lodging Taxes and Fees
(per GOVERNOR'S TRAVEL CONTROL BOARD)Actual Cost
Air Fare Coach rate, actual cost, requires minimum two weeks'
notice, with prior IDOT approval
Vehicle Mileage
(per GOVERNOR'S TRAVEL CONTROL BOARD)Up to state rate maximum
List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project.
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
ITEM ALLOWABLE
Lodging
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Actual Cost
(Up to state rate maximum)
DIRECT COSTS WORKSHEET
City of Galesburg Knox 19-01502-40-BT
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Page 4 of 6
BLR 05514 (Rev. 05/27/22)
DIRECT COSTS
Local Public Agency County Section Number
Consultant / Subconsultant Name Job Number
OVERHEAD RATE 161.03%0
TASK STAFF HOURS PAYROLL OVERHEAD &
FRINGE BENEFITS DIRECT COSTS FIXED FEE SERVICES BY
OTHERS TOTAL % OF GRAND
TOTAL
Phase II Engineering 1396 58,818 94,715 $29,925.95 19,410 202,869 78.14%
Administration 69 3,704 5,965 1,222 10,891 4.19%
- - - -
Appraisals - - - 23,945 23,945 9.22%
Geotechnical - - - 20,785 20,785 8.01%
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Subconsultant DL 1,129 1,129 0.43%
TOTALS 1465 62,522 100,680 29,926 21,761 44,730 259,619 100.00%
163,202
COMPLEXITY FACTOR
City of Galesburg Knox 19-01502-40-BT
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
COST ESTIMATE WORKSHEET
Printed 10/4/2022 10:39 AM
Page 5 of 6
BLR 05514 (Rev. 05/27/22)
COST EST
Local Public Agency County Section Number
Consultant / Subconsultant Name Job Number
AVERAGE HOURLY PROJECT RATES
SHEET 1 OF 1
PAYROLL AVG TOTAL PROJ. RATES
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
PRINICIPAL 78.00 4.0 0.27%0.21 4 5.80%4.52
PROJECT MANAGER 75.25 32.0 2.18%1.64 12 0.86%0.65 20 28.99%21.81
ENGINEER 5 64.39 0.0
ENGINEER 4 55.85 189.0 12.90%7.21 173 12.39%6.92 16 23.19%12.95
ENGINEER 3 46.78 0.0
ENGINEER 2 42.59 0.0
ENGINEER 1 32.12 676.0 46.14%14.82 660 47.28%15.19 16 23.19%7.45
ENG TECH 6 54.25 213.0 14.54%7.89 208 14.90%8.08 5 7.25%3.93
ENG TECH 5 48.17 305.0 20.82%10.03 305 21.85%10.52
ENG TECH 4 41.97 0.0
ENG TECH 3 37.01 8.0 0.55%0.20 8 0.57%0.21
ENG TECH 2 32.75 0.0
ENG TECH 1 26.04 38.0 2.59%0.68 30 2.15%0.56 8 11.59%3.02
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
TOTALS 1465.0 100%$42.68 1396.0 100.00%$42.13 69.0 100%$53.68 0.0 0%$0.00 0.0 0%$0.00 0.0 0%$0.00
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
19-01502-40-BTKnoxCity of Galesburg
Phase II Engineering Administration Appraisals Geotechnical
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Page 6 of 6
BLR 05514 (Rev. 05/27/22)
AVG 1
DIRECT LABOR
Project
WORK ITEM Principal Manager Eng V Eng IV Eng III Eng II Eng I Eng Tech VI Eng Tech V Eng Tech IV Eng Tech III Eng Tech II Eng Tech I Total
1.0 Scoping 0
Project Site Visit 2 2 4
Kick-off meeting with City staff 2 2 4
2.0 Data Collection 0
Collect existing ROW/Easement plats from Knox County (courthouse research)8 8
Survey 0
Topo pickup survey 10 10 20
Boundary Survey 20 20 40
Utility Coordination 0
Determine potential utility conflicts and develop plan to mitigate conflicts 4 4
Coordinate utility relocations 4 4 8
Geotechnical Information 0
Coordinate collection of soil borings 1 1
Analyze soil broings 4 4
3.0 Public Involvement 0
Answer questions from property owners 4 4
Meet on site with property owners 8 8
4.0 Permitting 0
Apply for and obtain NPDES permit - NOI 2 2
USACE Culvert Permiting (3 separate Permits Required)10 20 30
5.0 Right-of-Way/Easement Acquisition 0
Analyze cross sections to determine proposed right-of-way limits 4 4 8
Develop ROW & Easement Plats/Legal Descriptions (11 ROW and 6 TE)0
Deed Analysis 11 11
ROW Legal Descriptions 22 22
ROW Calculations 33 33
ROW Plats 88 88
TE Legal Descriptions 12 12
TE Calculations 6 6
TE Plats 36 36
Record plats 2 2
6.0 Plans 0
Cover Sheet 1 1
General Notes 1 2 3
Summary of Quantities 8 8
Schedules of Quantities 0
Identify pay items 4 4
Calculate & check quantities 60 60 120
Develop schedules 40 40
Typical Sections (Finalize)2 2
Removal Plans (9 sheets)36 36
Plan & Profile Sheets including Drainage Information (9 sheets)64 64 128
Guardrail run-out length calculations 8 8
Erosion Control Plans (9 sheets)36 36
Traffic Control Plan (1 sheet)8 8
Pavement Marking & Signing Plans (9 sheets)2 8 10
ADA Ramp Details (9)2 50 52
Retaining Wall Details 0
Wall Design 8 8 16
Develop Details 16 16
Box Culvert Extension Details 0
Culvert/headwall structural design & details 40 200 240
Misc Details:0
Pipe Culverts 1 1
Erosion Control 1 1
Cross Sections Including Alignment Design 4 4
Mainline - 7,550'/50' intervals = 151 cross sections 6 151 157
X-Road Culverts = 4 = 4 cross sections 1 4 5
Entrances = 12 = 12 cross sections 2 12 14
Side Roads = 4 = 4 cross sections 1 4 5
Highway Standards 1 1
7.0 Specifications 0
IDOT Usage Sheet Review 1 1 2
Supplemental 1 1
Recurring 1 1
Guide Bridge 1 1
Project Specific, IDOT - District 4 4 16 20
IDOT Local Roads 2 2
BDE 4 4
SWPPP 0
Develop Spec Package (Prefinal and Final)2 2
8.0 Estimates 0
EXHIBIT F - PRIME CONSULTANT HOUR/COST WORKSHEET
PHASE II ENGINEERING
Estimate of Time 0
Fill out IDOT form 1 1
Determine time limits for project activities 1 1
Estimate of Cost 0
Fill out IDOT form 1 1
Determine Unit Prices 1 2 3
Coordination w/ Contractors 1 1
9.0 Plan, Specification, & Estimates 0
Submit Pre-Final PS&E to the City of Galesburg and IDOT for review.1 1
Develop Disposition of Comments from review comments 2 2
PS&E Revisions 2 4 4 10
Obtain City Signatures 1 1
Submit Final PS&E to IDOT for approval and signature.1 1
Answer contractor questions during bid process 4 4
10.0 Coordination Meetings 0
Prepare for and attend meetings with City of Galesburg 4 4 8
Prepare for and attend meetings with IDOT 4 2 6
11.0 QC/QA Review 0
Utility Conflicts 1 1
Alignments 2 2
Typical Sections 1 1
Plan & Profile 2 2
Cross Sections 2 2
Bridge and Culvert Extensions 20 20
Pre-Final PS&E Review 8 8
Final PS&E Review 4 4
12.0 Construction Support 0
Answer questions from Resident Engineer 8 8
Review shop drawings 4 4
Phase II Hour Totals 0 12 0 173 0 0 660 208 305 0 8 0 30 1396
IDOT Approved Hourly Rates (Escalated)$78.00 $75.25 $64.39 $55.85 $46.78 $42.59 $32.12 $54.25 $48.17 $41.97 $37.01 $32.75 $26.04
Total Phase II Direct Labor $0 $903 $0 $9,662 $0 $0 $21,199 $11,284 $14,692 $0 $296 $0 $781 $58,817
DIRECT COSTS
ITEM Quantity Unit Rate Total
Mileage
Field Checks 500 Miles $0.625 $312.50
Meetings 250 Miles $0.625 $156.25
Survey Miles $0.625 $0.00
Daily Vehicle Rate 4 Days $65.00 $260.00
OT Premium 80 Hours $24.09 $1,927.20
Appraisal Reviews
ROW 9 Each $1,330.00 $11,970.00
Per Diem Days $48.000 $0.00
Lodging Days $75.000 $0.00
Copies/Exhibits/Deliverables 1 L Sum $150.000 $150.00
Postage 1 L Sum $50.000 $50.00
Advertisements L Sum $500.000 $0.00
Courthouse Fees 1 L Sum $100.000 $100.00
Recording Fees 15 L Sum $50.000 $750.00
CADD 950 Hours $15.000 $14,250.00
Robot Days $100.000 $0.00
GPS Days $200.00 $0.00
Total In House Direct Costs (IHDC)$29,925.95
SERVICES BY OTHERS
ITEM Quantity Unit Rate Total
Soil Borings - Millennia Professional Services 1 L Sum $20,785.00 $20,785.00
Appraisals - Hanson Professional Services
ROW 1 L Sum $23,945.00 $23,945.00
Total Services By Others $44,730.00
TOTAL PHASE II COMPENSATION
Sub Direct Labor
Direct Labor (DL)$58,817.38 3,290.00
Overhead (OH) (Rate = 161.03)$94,713.63 8,000.00
Complexity Factor ('R)0 11,290.00
In House Direct Costs (IHDC)$29,925.95
Sub Direct Labor x 10% (.1subDL) X 10%$1,129.00
Fixed Fee (FF) = (0.33+R)DL+.1subDL $20,538.74
Services By Others (SBO) = $44,730.00
Total Compensation = DL+OH+IHDC+.1subDL+FF+SBO $248,726
Millennia
Hanson
Total =
DIRECT LABOR
Project
WORK ITEM Principal Manager Eng V Eng IV Eng III Eng II Eng I Eng Tech VI Eng Tech V Eng Tech IV Eng Tech III Eng Tech II Eng Tech I Total
1.0 General Project Management 0
Scope, schedule, & budget monitoring 4 20 24
Project team meetings 16 16 32
2.0 General Project Administration 0
Project setup 1 1
Invoicing 4 8 12
Administration Hour Totals 4 20 0 16 0 0 16 5 0 0 0 0 8 69
IDOT Approved Hourly Rates (Escalated)$78.00 $75.25 $64.39 $55.85 $46.78 $42.59 $32.12 $54.25 $48.17 $41.97 $37.01 $32.75 $26.04
Total Administration Direct Labor $312 $1,505 $0 $894 $0 $0 $514 $271 $0 $0 $0 $0 $208 $3,704
DIRECT COSTS
ITEM Quantity Unit Rate Total
Mileage
Field Checks Miles $0.625 $0.00
Meetings Miles $0.625 $0.00
Survey Miles $0.625 $0.00
Daily Vehicle Rate Days $65.00 $0.00
Per Diem Days $48.000 $0.00
Lodging Days $75.000 $0.00
Copies/Exhibits/Deliverables L Sum $300.000 $0.00
Postage L Sum $100.000 $0.00
Advertisements L Sum $500.000 $0.00
Courthouse Fees L Sum $100.000 $0.00
CADD Hours $15.000 $0.00
Robot Days $100.000 $0.00
GPS Days $200.00 $0.00
Total In House Direct Costs (IHDC)$0.00
SERVICES BY OTHERS
ITEM Quantity Unit Rate Total
$0.00
$0.00
Total Services By Others $0.00
TOTAL ADMINISTRATION COMPENSATION
Direct Labor (DL)$3,704.09
Overhead (OH) (Rate = 161.03)$5,964.70
Complexity Factor ('R)0
In House Direct Costs (IHDC)$0.00
Sub Direct Labor x 10% (.1subDL) X 10%$0.00
Fixed Fee (FF) = (0.33+R)DL+.1subDL $1,222.35
Services By Others (SBO) = $0.00
Total Compensation = DL+OH+IHDC+.1subDL+FF+SBO $10,891
EXHIBIT F - PRIME CONSULTANT HOUR/COST WORKSHEET
ADMINISTRATION
$248,725.69
$10,891.14
$259,616.83Total =
Phase II Engineering
Administration
EXHIBIT F - PRIME CONSULTANT HOUR/COST WORKSHEET
SUMMARY
AGREEMENT SUMMARY
Local Public Agency County Section Number
Prime Consultant (Firm) Name Prepared By Date
Consultant / Subconsultant Name Job Number
Remarks
CONTRACT TERM 10 MONTHS OVERHEAD RATE 160.64%
START DATE 10/1/2022 COMPLEXITY FACTOR 0
RAISE DATE 1/1/2023 % OF RAISE 2.00%
END DATE 7/31/2023
Year First Date Last Date Months
% of
Contract
0 10/1/2022 1/1/2023 3 30.00%
1 1/2/2023 8/1/2023 7 71.40%
The total escalation =1.40%
ESCALATION PER YEAR
PAYROLL ESCALATION TABLE
EXHIBIT D
COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
FIXED RAISE
City of Galesburg Knox 19-01502-40-BT
Hutchison Engineering, Inc.Cindy Loos 8/15/2022
Hanson Professional Services Inc.
Note: This is name of the consultant the CECS is being completed
for. This name appears at the top of each tab.
Printed 10/4/2022 10:34 AM
Page 1 of 6
BLR 05514 (Rev. 05/27/22)
ESCALATION
Local Public Agency County Section Number
City of Galesburg 19-01502-40-BT
Consultant / Subconsultant Name Job Number
MAXIMUM PAYROLL RATE 78.00
ESCALATION FACTOR 1.40%
IDOT
CLASSIFICATION PAYROLL RATES CALCULATED RATE
ON FILE
Principal $78.00 $78.00
Project Manager $71.66 $72.66
Project Engineer $54.77 $55.54
Engineer $38.78 $39.32
Junior Engineer $32.84 $33.30
Senior Technician $44.07 $44.69
Technician $30.19 $30.61
Party Chief $51.94 $52.67
Instrument Man $32.11 $32.56
Fiscal Manager $58.95 $59.78
Computer Programmer $68.79 $69.75
Clerical $33.91 $34.38
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE
PAYROLL RATES
Knox
Hanson Professional Services Inc.
Printed 10/4/2022 10:34 AM
Page 2 of 6
BLR 05514 (Rev. 05/27/22)
RATES
Local Public Agency County Section Number
City of Galesburg Knox 19-01502-40-BT
Consultant / Subconsultant Name Job Number
NAME Direct Labor Total
Contribution to Prime
Consultant
Total 0.00 0.00
Hanson Professional Services Inc.
NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on
this sheet.
SUBCONSULTANTS
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
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Page 3 of 6
BLR 05514 (Rev. 05/27/22)
SUBS
Local Public Agency County Section Number
Consultant / Subconsultant Name Job Number
QUANTITY
CONTRACT
RATE TOTAL
2 $75.00 $150.00
2 $35.00 $70.00
$0.00
240 $0.63 $150.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
3 $28.00 $84.00
$0.00
$0.00
$0.00
$454.00
DIRECT COSTS WORKSHEET
City of Galesburg Knox 19-01502-40-BT
Hanson Professional Services Inc.
List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project.
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
ITEM ALLOWABLE
Lodging
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Actual Cost
(Up to state rate maximum)
Lodging Taxes and Fees
(per GOVERNOR'S TRAVEL CONTROL BOARD)Actual Cost
Air Fare Coach rate, actual cost, requires minimum two weeks'
notice, with prior IDOT approval
Vehicle Mileage
(per GOVERNOR'S TRAVEL CONTROL BOARD)Up to state rate maximum
Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day
Vehicle Rental Actual Cost (Up to $55/day)
Tolls Actual Cost
Parking Actual Cost
Overtime Premium portion (Submit supporting documentation)
Shift Differential Actual Cost (Based on firm's policy)
Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation)
Copies of Deliverables/Mylars (In-house)Actual Cost (Submit supporting documentation)
Copies of Deliverables/Mylars (Outside)Actual Cost (Submit supporting documentation)
Project Specific Insurance Actual Cost
Monuments (Permanent)Actual Cost
Photo Processing Actual Cost
2-Way Radio (Survey or Phase III Only)Actual Cost
Telephone Usage (Traffic System Monitoring Only)Actual Cost
CADD Actual Cost (Max $15/hour)
Web Site Actual Cost (Submit supporting documentation)
Advertisements Actual Cost (Submit supporting documentation)
Public Meeting Facility Rental Actual Cost (Submit supporting documentation)
Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation)
Recording Fees Actual Cost
Transcriptions (specific to project)Actual Cost
Courthouse Fees Actual Cost
Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval)
Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval)
Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval)
Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval)
Testing of Soil Samples Actual Cost
Lab Services Actual Cost (Provide breakdown of each cost)
Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval)
Per Diem Up to state rate maximum
TOTAL DIRECT COSTS:
Printed 10/4/2022 10:34 AM
Page 4 of 6
BLR 05514 (Rev. 05/27/22)
DIRECT COSTS
Local Public Agency County Section Number
Consultant / Subconsultant Name Job Number
OVERHEAD RATE 160.64%0
TASK STAFF HOURS PAYROLL OVERHEAD &
FRINGE BENEFITS DIRECT COSTS FIXED FEE SERVICES BY
OTHERS TOTAL % OF GRAND
TOTAL
Non-Complex Appraisals 49 2,778 4,463 $454.00 917 8,612 35.97%
Valuation Findings 93 5,222 8,388 1,723 15,333 64.03%
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Subconsultant DL 0 -
TOTALS 142 8,000 12,851 454 2,640 - 23,945 100.00%
20,851
COMPLEXITY FACTOR
City of Galesburg Knox 19-01502-40-BT
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
COST ESTIMATE WORKSHEET
Hanson Professional Services Inc.
Printed 10/4/2022 10:34 AM
Page 5 of 6
BLR 05514 (Rev. 05/27/22)
COST EST
Local Public Agency County Section Number
Consultant / Subconsultant Name Job Number
AVERAGE HOURLY PROJECT RATES
SHEET 1 OF 1
PAYROLL AVG TOTAL PROJ. RATES
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal 78.00 2.0 1.41%1.10 1 2.04%1.59 1 1.08%0.84
Project Manager 72.66 4.0 2.82%2.05 2 4.08%2.97 2 2.15%1.56
Project Engineer 55.54 136.0 95.77%53.19 46 93.88%52.14 90 96.77%53.75
Engineer 39.32 0.0
Junior Engineer 33.30 0.0
Senior Technician 44.69 0.0
Technician 30.61 0.0
Party Chief 52.67 0.0
Instrument Man 32.56 0.0
Fiscal Manager 59.78 0.0
Computer Programmer 69.75 0.0
Clerical 34.38 0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
TOTALS 142.0 100%$56.34 49.0 100.00%$56.69 93.0 100%$56.15 0.0 0%$0.00 0.0 0%$0.00 0.0 0%$0.00
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
19-01502-40-BTKnoxCity of Galesburg
Non-Complex Appraisals Valuation Findings
Hanson Professional Services Inc.
Printed 10/4/2022 10:34 AM
Page 6 of 6
BLR 05514 (Rev. 05/27/22)
AVG 1
11 Executive Drive, Suite 12, Fairview Heights, Illinois 62208 618-624-8610
Millennia Professional Services
August 10, 2022
Proposal No. 220809
W. Shane Larson, PE
Hutchison Engineering, Inc.
2015 W. Glen Ave., Ste. 210
Peoria, Illinois 61614
Subject: Proposal for Geotechnical Services
South Lake Storey Road Culvert Extensions
O’Fallon, Illinois
Dear Mr. Larson:
Introduction
Millennia Professional Services of Illinois, Ltd. (Millennia) is pleased to submit this proposal to
Hutchison Engineering, Inc. (HEI) to perform geotechnical studies for use in the design and
construction of the proposed new culvert extensions along South Lake Storey Road Galesburg,
Illinois. Our understanding of the project is based on information provided by your office, along
with our experience with similar projects and geologic settings. Millennia is a certified MBE/DBE
firm, prequalified by IDOT and other agencies.
Project Description
The three existing culverts designated for the study are located along South Lake Storey Road
and drain into Lake Storey, near Galesburg, Illinois. The project will consist of the widening of
the existing road embankment to provide a bike lane along the north side of South Lake Storey
Road. As part of the widening, three culverts will need to be extended towards the north.
Millennia understands the project will be designed using IDOT guidelines. For the purposes of
this proposal, we have assumed fills for the new culverts will not exceed 12 feet.
Purpose
The purpose of the geotechnical study will be to obtain information concerning subsurface
conditions at the site to form conclusions and make engineering recommendations for the
following geotechnical considerations:
• A general geologic reconnaissance of the site to observe for geotechnical conditions
that might affect the design, construction, and performance of the structures.
• Bearing capacity, settlement and lateral earth pressure assessments for the culvert
structure.
Proposal No. 220808 Millennia Professional Services
Central Park Drive Culvert Page 2 April 8, 2022
O’Fallon, Illinois
• The location and description of any potentially deleterious materials encountered at the
boring locations that may interfere with construction progress or structure performance.
• The potential impact of groundwater on the design and construction.
• Recommendations for any potential undercuts beneath the culvert footprint.
• Estimated magnitude and time rate of settlement for new embankment fills.
• General global stability considerations for the embankment widening.
• The suitability of the on-site materials for use as fill and backfill, including engineering
criteria for the placement of those materials.
• Recommended observation, documentation and materials testing programs during
construction of the structure.
Exploration
Millennia will complete the requested exploration program consisting of three (3) borings, each
drilled to a planned depth of 40 feet. A boring will be drilled at each end of the proposed culvert
with either a truck-mounted or all-terrain mounted drill rig. Split-spoon and Shelby tube samples
will be recovered at the boring locations at intervals of 2.5 feet to 20 feet, then 5 feet intervals
thereafter. Hand penetrometer and Rimac unconfined compressive strength measurements will
be taken on each cohesive sample in the field, and observations for the presence of
groundwater will be documented for each boring location. The depth and sampling intervals at
the borings will be in general accordance with IDOT geotechnical criteria.
In addition to the borings drilled with a drill rig, Millennia proposes three hand auger borings be
drilled near the lakeside of the planned culvert extensions, where possible. The hand augers
will each be drilled to a depth of 10 feet and grab samples will be obtained from the cuttings for
visual classification. Millennia will make up to two attempts at each hand auger location should
auger refusal be encountered.
Laboratory Testing
A program of laboratory testing will be performed on the samples collected from the borings.
Laboratory tests will include visual classification, natural moisture content, and, if applicable,
Atterberg limits and one-dimensional consolidation testing (2 tests). Rimac unconfined
compressive strength testing will be performed on recovered, cohesive samples.
Assumptions and Clarifications
In preparing the scope of work or this proposal, Millennia has made the following assumptions
and clarifications:
1. The boring locations will be staked as near to the proposed structures as reasonable, in
consideration of overhead lines and other access issues. The borings will be marked by
measuring from existing features, and will be approximate.
2. Millennia drilling subcontractor will contact J.U.L.I.E. for utility clearance at the boring
locations. Private utilities, such as underground sprinkler systems, agricultural field drain
tiles, buried electric lines serving roadways, must be marked by the property owners.
Millennia will adjust the boring locations as appropriate, but we are not responsible for
utilities that are uncharted or mislocated.
Proposal No. 220808 Millennia Professional Services
Central Park Drive Culvert Page 3 April 8, 2022
O’Fallon, Illinois
3. We have included costs for traffic control consisting of a lane closure with flagmen.
4. Millennia will take reasonable precautions to minimize damage to the work areas. The
borings will be backfilled with drilling spoils, with any excess materials mounded over the
hole. Settlement of the ground surface at the boring location during the weeks following
drilling is possible, which could result in a depression at the ground surface. Borings
drilled within the pavement will be backfilled with drilling spoils and the bore hole will be
patched with either fast setting concrete, or asphalt.
5. Millennia has included prevailing wages within the drilling estimate.
Fees
Millennia’s work will be performed on a cost-plus fixed fee basis. Based on our understanding
of the project and the requested scope of work, and assuming no unusual subsurface conditions
are encountered, the total fee to complete the work will not exceed the following amount:
Geotechnical Study: $20,785
The maximum estimated fees will not be exceeded without authorization by HEI.
Schedule of Work
Millennia anticipates that field work can begin within one to two weeks of authorization to
proceed, depending on drill rig availability and weather conditions. We anticipate that drilling
and sampling will require no more than one to two days to complete. The geotechnical report of
our findings will be issued within three weeks after the completion of the field work.
Closing
We will perform only those services outlined herein. Hutchison Engineering, Inc. and Millennia
may subsequently agree in writing to provide additional services under this agreement for
additional compensation. If this proposal is acceptable to you, please sign in the space provided
and return one copy to us. We appreciate this opportunity to be of service to you and would be
pleased to discuss any aspect of this report with you at your convenience
Sincerely,
Millennia Professional Services, Ltd.
Jacob A. Schaeffer, P.E.
Manager, Geotechnical Services
Attachments: Geotechnical Study Estimate with Direct Costs
Local Public Agency County Section Number
Consultant (Firm) Name Prepared By Date
CONTRACT TERM 12 MONTHS OVERHEAD RATE 144.42%
START DATE 9/1/2022 COMPLEXITY FACTOR 0.03
RAISE DATE 2/1/2023 % OF RAISE 2.00%
END DATE 8/31/2023
Year First Date Last Date Months
% of
Contract
0 9/1/2022 2/1/2023 5 41.67%
1 2/2/2023 9/1/2023 7 59.50%
The total escalation =1.17%
ESCALATION PER YEAR
PAYROLL ESCALATION TABLE
EXHIBIT E
COST ESTIMATE OF CONSULTANT SERVICES WORKSHEET
FIXED RAISE
City of Galesburg Knox
Millennia Professional Services J. Schaeffer 8/10/2022
Page 1 of 11
BLR 05514 (Rev. 04/30/21)
Payroll Escalation
Printed 8/10/2022 3:28 PM
Local Public Agency County Section Number
City of Galesburg
MAXIMUM PAYROLL RATE 78.00
ESCALATION FACTOR 1.17%
IDOT
CLASSIFICATION PAYROLL RATES CALCULATED RATE
ON FILE
Senior Project Manager $78.00 $78.00
Project Manager $49.01 $49.58
Engineer II $36.20 $36.62
Technician II $26.13 $26.43
Administrator $39.07 $39.53
Geologist II $28.40 $28.73
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
PAYROLL RATES
Knox
Printed 8/10/2022 3:28 PM Page 2 of 11
BLR 05514 (Rev. 04/30/21)
Payroll Rates
Local Public Agency County Section Number
City of Galesburg Knox
NAME Direct Labor Total
Contribution to Prime
Consultant
Total 0.00 0.00
SUBCONSULTANTS
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
Printed 8/10/2022 3:28 PM Page 3 of 11
BLR 05514 (Rev. 04/30/21)
Subconsultants
Local Public Agency County Section Number
OVERHEAD RATE 144.42% 0.03
TASK STAFF HOURS PAYROLL
OVERHEAD &
FRINGE BENEFITS DIRECT COSTS FIXED FEE
SERVICES BY
OTHERS TOTAL % OF GRAND
TOTAL
Planning, Project Setup 4 172 249 62 483 2.32%
Field Exploration 34 1,060 1,531 382 2,973 14.30%
Lab Testing 8 211 305 1,010 76 1,602 7.71%
Engineering Analysis 20 903 1,304 325 2,532 12.18%
Reporting 10 553 798 199 1,550 7.46%
QA/QC 4 312 451 112 875 4.21%
Drilling (Subconsultant) - - 5,993 - 5,993 28.83%
Traffic Control (Subconsultant) - - 4,556 - 4,556 21.92%
Administration 2 79 114 28 221 1.06%
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Subconsultant DL 0 -
TOTALS 82 3,290 4,752 11,559 1,184 - 20,785 100.00%
8,042
COMPLEXITY FACTOR
City of Galesburg Knox
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
COST ESTIMATE WORKSHEET
Printed 8/10/2022 3:28 PM Page 4 of 11
BLR 05514 (Rev. 04/30/21)
Cost Estimate Worksheet
Local Public Agency County Section Number
AVERAGE HOURLY PROJECT RATES
SHEET 1 OF 2
PAYROLL AVG TOTAL PROJ. RATES
HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Senior Project Manager 78.00 8.0 9.76% 7.61 2 10.00% 7.80 2 20.00% 15.60
Project Manager 49.58 22.0 26.83% 13.30 2 50.00% 24.79 4 11.76% 5.83 8 40.00% 19.83 8 80.00% 39.67
Engineer II 36.62 10.0 12.20% 4.47 2 50.00% 18.31 8 40.00% 14.65
Technician II 26.43 8.0 9.76% 2.58 8 100.00% 26.43
Administrator 39.53 2.0 2.44% 0.96
Geologist II 28.73 32.0 39.02% 11.21 30 88.24% 25.35 2 10.00% 2.87
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
TOTALS 82.0 100% $40.13 4.0 100.00% $43.10 34.0 100% $31.18 8.0 100% $26.43 20.0 100% $45.15 10.0 100% $55.27
Exhibit E Cost Estimate of Consultants Services Worksheet Fixed Raise
KnoxCity of Galesburg
Planning, Project Setup Field Exploration Lab Testing Engineering Analysis Reporting
Printed 8/10/2022 3:28 PM Page 5 of 11
BLR 05514 (Rev. 04/30/21)
Avg Hourly 1
Local Public Agency County Section Number
AVERAGE HOURLY PROJECT RATES
SHEET 2 OF 2
PAYROLL AVG
HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Senior Project Manager 78.00 4 100.00% 78.00
Project Manager 49.58
Engineer II 36.62
Technician II 26.43
Administrator 39.53 2 100.00% 39.53
Geologist II 28.73
TOTALS 4.0 100% $78.00 0.0 0% $0.00 0.0 0% $0.00 2.0 100% $39.53 0.0 0% $0.00 0.0 0% $0.00
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
Knox City of Galesburg
QA/QC Drilling (Subconsultant)
Traffic Control
(Subconsultant) Administration
Printed 8/10/2022 3:28 PM Page 6 of 11
BLR 05514 (Rev. 04/30/21)
Avg Hourly 2
TERMS AND CONDITIONS
These Terms and Conditions are a part of the Agreement between the Client (Owner) and SKS Engineers, LLC (Engineer). These terms
and conditions remain valid and binding upon signature or verbal notification from client to proceed. Any provision or part thereof of this
agreement held to be void or unenforceable under any law shall be deemed stricken, and all remaining provisions shall continue to be
valid and binding upon the parties. The parties agree that this agreement shall be reformed to replace such stricken provision or part
thereof with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision.
AMENDMENTS
This agreement may be amended only in writing by both the Owner and Engineer.
STANDARD OF CARE
The Services will be performed for the exclusive benefit of the Owner. The Services shall be conducted by SKS consistent with that level
of care and skill ordinarily exercised by the engineering and consulting professions in the same locale acting under similar circumstances
and conditions.
COMPENSATION FOR PROFESSIONAL SERVICES
The basis for compensation will be 1) a Lump-Sum Amount as noted on the face of this agreement, or 2) payment for all tests performed
on the project on a per test basis, and/or 3) payment for all hours worked on the project based on the indicated rate for the class of
personnel shown on the current Fee Schedule in effect plus reimbursable expenses. (See attached Fee Schedule)
“Reimbursable Expenses” means the actual expenses incurred directly or indirectly in connection with the work including but not limited
to the following: Transportation and subsistence, toll telephone calls, reproduction or printing, fees paid on behalf of Client and outside
consultants.
Estimates of fees are prepared to the best of our ability, but they should not be considered as final cost quotations. Unanticipated
complications sometimes materially increase the scope and cost of the work. Should this occur, we will notify you to obtain your
authorization for additional fees which may materially exceed the original estimated fees.
METHOD OF PAYMENT
The Engineer may submit monthly statements for services and expenses based upon the proportion of the actual work completed at the
time of billing. Unless provided for otherwise, payments for professional services will be due and payable within 30 days of date of invoice.
LATE PAYMENT
If the Owner fails to make any payment due the Engineer for services and expenses within the time period specified, a service charge of
1.5% per month may be added to the Owner’s account at the Engineer’s discretion. This is an annual rate of 18%. Owner further agrees
to pay all expenses of collection, including court costs and reasonable attorney fees should it become necessary to refer Owner’s account
for collection.
LIMITATION OF LIABILITY
The Owner agrees to limit the Engineer’s liability to the Owner and to all construction contractors and subcontractors where applicable,
on this work, for damages to them, due to the Engineer’s negligent acts, errors or omissions and/or breach of contract such that the total
aggregate liability of the Engineer to all those named shall not exceed Fifty Thousand Dollars ($50,000.00) or the Engineer’s total fee for
services rendered on this work, whichever is greater. Engineer shall not be liable for damages for negligent acts, errors or omissions
and/or breach of contract if a contractor deviates from Engineer’s drawings without prior approval of Engineer. Any claim of liability shall
be deemed waived unless made by Owner in writing and received by Engineer within one (1) year after completion of services.
AUTHORITY AND RESPONSIBILITY
The Engineer shall not guarantee the work of any Contractor or Subcontractor, shall have no authority to stop work, shall have no
supervision or control as to the work or persons doing the work, shall not have charge of the work, shall not be responsible for safety in,
on, or about the job site or have any control of the safety or adequacy of any equipment, building component, scaffolding, supports, forms
or other work aids. In the event we are not providing site observation services, the Client/Owner will indemnify and hold SKS harmless
for claims arising from modifications, clarifications, interpretations, adjustments or changes made to the contract documents to reflect
changed field or other conditions.
TERMINATION
This Agreement may be terminated by either party upon 30 days written notice to the other party. In the event of any termination, the
Engineer will be paid for all services and expenses rendered to the date of termination on a basis of the Schedule of Rates plus
reimbursable expenses and reasonable termination costs.
DELIVERABLES
Drawings, plans, designs, specifications and electronic files are instruments of service and shall remain the property of the Engineer.
SKS will retain copies of all deliverables. Deliverables may not be used or reused by Owner, its employees, agents or subcontractors on
any extension of the project or on any other project without prior written consent of the Engineer. Any reuse without specific written
verification will be at Owner’s sole risk, and without liability of SKS, and Owner agrees to defend, indemnify and hold Engineer harmless
from any claim or liability, including attorney’s fees, arising out of or resulting therefrom.
Fee Schedule
SKS ENGINEERS, LLC
DECATUR, ILLINOIS
JANUARY 2022
PERSONNEL
Professional
Firm Principal
Structural Engineer, S.E.
Electrical Engineer, E.E.
Project Engineer, P.E.
Staff Engineer (Non-registered)
Expert Witness
Survey
Professional Land Surveyor
Surveyor (No Equipment)
Surveyor w/ Robotic Total
Station/GPS
Additional Crew Member
$225.00/Hr.
$225.00/Hr.
$170.00/Hr.
$160.00/Hr.
$140.00/Hr.
$425.00/Hr.
$225.00/Hr.
$120.00/Hr.
$225.00/Hr.
$ 90.00/Hr.
Laboratory & Field Testing
Senior Technician
Engineering Technician III
Engineering Technician II
Engineering Technician I
Office & Technical Staff
Secretary
Draftsman III
Draftsman II
Draftsman I
$120.00/Hr.
$115.00/Hr.
$100.00/Hr.
$ 90.00/Hr.
$ 90.00/Hr.
$115.00/Hr.
$100.00/Hr.
$ 90.00/Hr.
CONSTRUCTION MATERIALS LABORATORY
Concrete
Mix Design
Compression Testing
Cylinders
Cubes
Cores
Masonry Units 8" *
Flexural Testing
IDOT Standard Beams
Aggregates
Sieve Analysis
+75µm
-75µm
Bulk Specific Gravity
Coarse
Fine
Sodium Sulfate Soundness
Rigid Wall Permeability
Carbonate Loss
$585.00/Ea.
$ 27.00/Ea.
$ 27.00/Ea.
$ 27.00/Ea.
$ 55.00/Ea.
$ 39.00/Ea.
$115.00
$170.00
$115.00
$170.00
$400.00
$320.00
$225.00
Bituminous Concrete
Quantitative Extraction
(Includes Gradation)
Theoretical Mix Design
Mix Design w/Marshall Stability
Bulk Specific Gravity of
Compacted Mixtures
Soil Cement Base Design
Soils
Moisture-Density Relationship
Standard Proctor
Modified Proctor
Grain-Size Analysis w/Hydrometer
Atterberg Limits
Flexible Wall Permeability
Consolidation Testing
e-log P curve only
Resistivity Testing - Laboratory
Unconfined Compressive
Strength Testing
$ 270.00
$ 865.00
$1,100.00
$ 72.50
$1,400.00
$ 350.00
$ 390.00
$ 170.00**
$ 122.50
$ 445.00
$ 615.00
$ 280.00/Hr.
$ 55.00
NOTE: The tests listed are typical. Laboratory is equipped for many other tests, and fees will be quoted on request.
Sample preparation and specialized testing: $95.00
Minimum fee for footing inspection on projects without borings by SKS Engineers, LLC: $700.00
Minimum fee for any individually invoiced test, except concrete cylinders: $120.00
*Compression testing only. Absorption, fire rating, unit weight, etc. will be performed at Engineering Technician III rate.
**Single Tests are charged @ $170.00/ea. with all additional tests performed at same time charged @ $120.00/ea.
FEE SCHEDULE JANUARY 2022
SOIL TEST BORINGS
Unit Prices for Drilling and Split-Barrel Sampling Unit Prices for Drilling and Continuous Sampling (Clayey Soils)
Sample Intervals (ft.) 2.5 & 5 5 2.5
Sample Depths (ft.) 0 to 30 30 to 60 30 to 60 Sample Depths (ft.) 0 to 30 30 to 60 60 to 90
N-count less than 60
blows per foot
N-count greater than
60 blows per foot
$25.00
$30.50
$30.50
$35.75
$35.75
$42.50
Pocket Penetrometer
less than 4.5 tsf
Pocket Penetrometer
more than 4.5 tsf
$31.50
$37.00
$37.00
$42.25
$42.25
$50.00
Securing Thin-Wall Tube Samples $117.50 Each
Rock Coring $85.00/ft.
Blind Drilling
Grouting
$17.50/ft.
$ 9.25/ft.
Mobilization of Drill Rigs with 2-man crew to and from site $420.00 minimum or as quoted for specific projects
Hourly Rates for Different Type of Work
Rates for Specialized Field Testing
Drilling and Sampling
Winching and Towing
Monitor Well Installation/Development
Standby Time at Client’s Direction
Two-Man drill crew and service truck
required for work other than
drilling/sampling/well installation
$300.00/Hr.
$300.00/Hr.
$300.00/Hr.
$300.00/Hr.
$270.00/Hr.
Ground Penetrating Radar
Mobilization (includes 2 Hours)
Additional
Field Resistivity Testing
Mobilization (Includes 2 Hours)
Additional
Two-Man crew and service truck with
Camera for well observation
$1,100.00/LS
$ 245.00/Hr.
$ 950.00/LS
$ 225.00/Hr.
$250.00/Hr.
Extras
Incidental materials, supplies and other job-related expenses as required to perform the work have not been included
in the mobilization costs and will be charged at cost plus 15 percent. All subcontract work (towing, clearing, etc.) will
also be charged at cost plus 15 percent.
EQUIPMENT & SUPPLIES
Car or Pickup - Outside Decatur
Light Duty Truck
Heavy Duty Truck
$ 0.585/Mi.
$ 25.00/Hr.
$ 30.25/Hr.
Coring Machine w/Crew
Concrete Cylinder Molds
$237.50/Hr.
$ 5.00/Ea.
Survey Staking – Pins/Hubs $ 3.40/Ea.
OUT-OF-POCKET EXPENSES
All charges for Next Day Delivery and other out-of-pocket expenses will be invoiced at cost plus 15 percent, in
addition to hourly charges incurred.
NOTES
All work will be billed portal to portal. Overtime work at the Client's request will be at 1.3 times the above rates. All
sub-consultant work will be charged at cost plus 15%.
The fees listed herein assume monthly billings and prompt payment. All unpaid balances over 30 days old will be
subject to 1½% per month (18% annual rate) carrying charge.
O:\Proposals\Fees-GenCond\2022 HOURLY Fees LLC.Rev12.2021.docx
1 OF 1ROADSAFE TRAFFIC SYSTEMS, INC.
670 HIGH POINT LANE
EAST PEORIA, IL 61611
PHONE:(309) 699-2205
FAX:(309) 699-2293
QUOTE: 2204121151
DATE:03/24/22 SUBMITTED BY:JESSE SCHLEICH
CONTRACT:MOBILE:(815) 970-4679
COUNTY:E-MAIL:
DESCRIPTION:Flagging
COMP. DATE:
START DATE:
PAY ITEM NOTE DESCRIPTION QUANTITY U of M UNIT PRICE TOTAL
1 FLAGGER M-F 1.00 EACH FLAGGER PER HOUR $ 125.00
BASED ON 8 HOUR SHIFT MIN
PORT TO PORT
2 OVERTIME AFTER 8 HOURS/ SATURDAY 1.00 EACH FLAGGER PER HOUR $ 139.00
3 SUNDAY FLAGGING DT 1.00 EACH PER HOUR $ 159.00
• ALL FLAGGING INCLUDES TRUCK, SIGNS, AND FLAGGERS
• QUOTE TOTAL IS AN ESTIMATE PRICING SUBJECT TO CHANGE DEPENDING ON HOURS WORKED
A.) TRAFFIC CONTROL: 1. EQUIPMENT MAINTENANCE B.) TEMPORARY: 1. PAVEMENT MARKINGS / SHORT TERM MARKINGS
2. EQUIPMENT MOVEMENTS 2. ACCESS RAMPS / DRIVEWAYS
3. TEMPORARY CLOSURES 3. BARRIER WALL / FENCE
4. SURVEILLANCE 4. RUMBLE STRIPS
5. FLAGGERS 5. AGGREGATE
6. SPEED DISPLAY TRAILERS C.) EXIST. SIGNAGE: 1. REPLACEMENTS
7. TRUCK-MOUNTED ATTENUATORS 2. RELOCATES
8. CHANGEABLE MESSAGE BOARDS 3. REMOVALS
9. NIGHTTIME WORK ZONE LIGHTING 4. STORAGE
10. AUTOMATED FLAGGER ASSISTANCE DEVICES 5. COVERS
D.) MISCELLANEOUS: 1. TEMPORARY / PERMANENT BARRIER WALL E.) WORK ASSOC. WITH: 1. LANDSCAPING, 2. EROSION CTRL., 3. RESTORATION
2. WATER BLASTING, 3. SAND BLASTING 4. ROADWAY OR STRUCTURE CLEANING / REPAIRS
4. CRASH BARREL FOUNDATIONS 5. RESIDENT NOTIFICATION, 6. NO PARKING SIGNS
5. CORING INTO PAVEMENT 7. EXCAVATION, 8. TRENCHING, 9. BACKFILLING
6. OVERHEAD SIGNS 10. WELDING / BOLTING LIDS OR GRATES
7. TRAFFIC SIGNALS 11. DRAINAGE ISSUES, 12. OPEN HOLES
8. STEEL PLATES 13. ASPHALT / CONCRETE WORK
9. ELECTRICAL 14. CONCRETE BARRIER WALL
SIGNATURE:PRINTED NAME:DATE:ORDER:
PAYMENT NET 30.
PRICING IS VALID FOR 45 DAYS AFTER THE ABOVE DATE
jschleich@roadsafetraffic.com
QUOTE IS PRICED AS A PACKAGE
UNLESS OTHERWISE STATED, QUOTE EXCLUDES
1
Jacob Schaeffer
From:May, Janet <jmay@geotechnology.com>
Sent:Wednesday, July 6, 2022 9:16 AM
To:Jacob Schaeffer
Subject:CBR and consolidation testing
ATTENTION: This email originated from outside of Millennia. Do not reply or click on any links in
the email if the sender is not known or verified. When in doubt, call the sender to verify.
Jake,
Each point for a CBR is $235. A consolidation including an unload, reload cycle is $505.
Let me know if you need anything else.
Thank you,
Jan
Janet May
Illinois Laboratory Manager
Geotechnology, LLC
11 French Village Industrial Park
Fairview Heights, Illinois 62208
P: 618-345-4811 C: 618-530-6702 P: 618-345-5108
E: jmay@geotechnology.com
geotechnology.com
Locations in: Missouri, Kentucky, Tennessee, Ohio, Kansas, Illinois, Mississippi and Arkansas
____________________________________________________________________________________________
Prepared by: GUG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
OCTOBER 17, 2022
AGENDA ITEM: Major Project Grant for FCA, LLC.
SUMMARY RECOMMENDATION: The Interim City Manager and Director of Community
Development recommend approval of the grant.
BACKGROUND: FCA, LLC was founded in 1985 and provides custom industrial packaging
solutions. They build custom boxes, crates, skids, and pallets out of wood, corrugated cardboard,
plastics, foam, and metal. They have 35 locations throughout 17 states and deliver their product
to over 100 locations in both the United States and Mexico.
FCA proposes to use 1200 Monmouth Blvd, which has approximately 85,000 square feet, as a
Regional Manufacturing Center. There will be some repairs made to the building and a large
investment in lumber processing equipment.
Per the Major Program Grant guidelines, the amount of the grant is determined by the number
of jobs x $2,000, with a maximum of $200,000. The company anticipates creating 100 jobs before
September 2, 2024.
The Program guidelines also require that the jobs created shall pay at least 125% of Galesburg’s
per capita wage and the project must invest at least $1,000,000. Starting pay will be $16 and up
and the anticipated investment will be $1,260,000 in phase 1 and an additional $900,000 in phase
2.
BUDGET IMPACT: If approved, the $200,000 grant would be paid from the Economic
Development Fund (024).
SUPPORTING DOCUMENTS:
1.Grant Agreement
22-4099
CITY OF GALESBURG, IL
GRANT AGREEMENT
Between
CITY OF GALESBURG
and
FCA, LLC
MAJOR PROJECT GRANT INCENTIVE AGREEMENT Page 2 of 7
GRANT AGREEMENT
THIS AGREEMENT (“Agreement”), entered into this _______ day of October, 2022, by and
between the City of Galesburg, an Illinois municipal corporation (hereinafter referred to
as “CITY”), and FCA, LLC, a Delaware Limited Liability Company (hereinafter referred to as
the “GRANTEE”).
Section 1. Amount of the Grant.
The City is agreeing herein to provide funds, not to exceed $200,000 to assist the Grantee
with the completion of the Project located, as depicted, in Attachment A and as described
in Attachment B.
Section 2. Documentation of Costs / Disbursement of Funds.
The GRANTEE shall provide the CITY proof of full-time job creation via a payroll report, at
least, every six months from the date of this signed agreement for a period of two years
or until the projected jobs listed in Exhibit B are met. The required documentation shall
be in sufficient detail so that the CITY is able to determine the jobs created are within the
permissible scope of the PROJECT being funded herein.
The CITY shall disburse the funds directly to the Grantee within 30 days of Council
approval of the Grant Agreement.
Section 3. Deadline for Submitting Requests for Disbursements.
GRANTEE agrees that any documentation required in the preceding section shall be
submitted on or before two years after this Grant Agreement is executed.
Section 4. GRANTEE to Supervise Project.
GRANTEE shall be responsible for supervising the Project in order to insure that any work
performed or costs incurred are within the permissible scope of the Project.
Section 5. Obligations of GRANTEE.
The GRANTEE agrees to:
a) In consideration of the Grant assistance to be provided by the CITY, the
GRANTEE guarantees the construction of the project and to carry out the
activities as described in Attachment B.
b) Until the PROJECT has been completed, the GRANTEE shall make progress
reports to the CITY when milestone dates are achieved, or upon special
requests of the CITY in such detail as may be reasonably requested by the CITY.
c) The GRANTEE has appropriate authorization to proceed, and has sufficient
funds available or financing in place to cover the costs associated with the
private share of the Project.
MAJOR PROJECT GRANT INCENTIVE AGREEMENT Page 3 of 7
d) Maintain operation and create jobs at the location described in Attachment A
and described in Attachment B within the corporate limits of the City of
Galesburg over two years from the execution of this Agreement, or shall
reimburse the CITY $2,000 per job not created.
GRANTEE shall provide CITY proof of full-time job creation via a payroll report,
at least, every six months from the date of this signed Agreement for a period
of two years.
The obligation shall survive the expiration of this Agreement. City will provide
written notice of GRANTEE’s obligation to repay within 60 days after the two
year period referenced above. GRANTEE shall then provide the repayment
amount within thirty days of receipt of the written notice from CITY.
Section 6. Modifications of the Project.
GRANTEE shall not modify or revise any elements of the Project in any manner without
the prior written consent of the CITY, including but not limited to the following:
a) Type of activities or purchases to be funded;
b) Specific amounts of funds or other resources that will be devoted to each of the
activities or purchases;
c) Identities of vendors or contractors who will provide any goods or services for
the project if specified.
Section 7. Close-Out Report.
GRANTEE shall provide a close-out report to the CITY within 30 days after completion of
the PROJECT. Said report shall itemize the expenditures made, describe the impact of the
project on GRANTEE operations, and shall certify that the GRANTEE has created the jobs
as described in Attachment B.
Section 8. CITY’s Request for Records or Documents.
GRANTEE shall provide any financial records or other documents to the CITY that are
necessary to verify that funds have been disbursed for eligible activities under this
agreement, within 10 days of the date of a written request for those records or
documents.
Section 9. CITY Not Liable for Project.
The parties agree that the City is not herein entering into any contract or agreement with
any vendors or contractors for the purchase of any goods or services for the Project. The
parties also agree that the City is not in any manner providing any warranties or other
assurances about the quality or suitability of any goods or services provided to the
GRANTEE for the Project. The parties agree further that GRANTEE shall hold the CITY
harmless for any damages to persons or property that may occur during or in any manner
arising from the Project.
MAJOR PROJECT GRANT INCENTIVE AGREEMENT Page 4 of 7
Section 10. Equal Employment Opportunity
GRANTEE, for itself and its successors and assigns, agrees that during and with respect
to construction of the PROJECT provided for in this AGREEMENT that the following will
apply:
A. Nondiscrimination. GRANTEE and any tenants of the PROJECT will not discriminate
against any employee or applicant for employment on the basis of race, color,
religion, sex, national origin, ancestry, age, marital status, physical or mental
disability, military status, sexual orientation, pregnancy, or unfavorable discharge
from military service in connection with employment. GRANTEE and any tenants
will take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to race, color, religion,
sex, national origin, ancestry, age, marital status, physical or mental disability,
military status, sexual orientation, pregnancy, or unfavorable discharge from
military service in connection with employment. Such action shall include, but not
be limited, to the following: employment, upgrading, demotion, transfer,
recruitment, recruitment advertising, layoff, termination, rate of pay or other
forms of compensation, and selection for training, including apprenticeship.
GRANTEE and any tenants agree to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the CITY
setting forth the provisions of this non-discrimination clause.
B. Advertising. GRANTEE and any tenants will, in all solicitations or advertisements
for employees placed by or on behalf of GRANTEE and any tenants, state that all
qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, national origin, ancestry, age, marital status, physical or
mental disability, military status, sexual orientation, pregnancy, or unfavorable
discharge from military service in connection with employment.
Section 11. Default.
Each of the following shall constitute an event of default with respect to this Agreement:
A. Any material misrepresentation by GRANTEE in the Agreement or materials
submitted pursuant to this Agreement to CITY;
B. Default in the performance of breach of any covenant, warranty or obligation of
GRANTEE with respect to this Agreement and continuance of such default or
breach for a period of thirty (30) days after GRANTEE has actual knowledge
thereof;
C. The voluntary or involuntary filing of a case under federal or state bankruptcy
laws, as now or hereafter constituted by GRANTEE, or appointment of a receiver,
liquidator, assignee, custodian, trustee, sequestrator (or similar official) by the
GRANTEE for any substantial part of its property or operations;
MAJOR PROJECT GRANT INCENTIVE AGREEMENT Page 5 of 7
D. Violation of any clause, condition, or term of this Agreement including the Exhibits
attached thereto and continuance of such violation for a period of thirty (30) days
after GRANTEE has actual knowledge thereof;
E. Discontinuing substantial business operations within the corporate limits of the
City of Galesburg;
F. Relocation of the business or its headquarters to a location outside the corporate
limits of the City of Galesburg.
In the event the GRANTEE should default under any of the provisions of this Agreement
and the City should employ attorneys or incur other expenses for the collection of the
payments due under this Agreement or the enforcement of performance or observance
of any obligation or agreement on the part of the GRANTEE herein contained the
GRANTEE agrees that it will on demand therefore pay to the City the reasonable fees of
such attorneys and such other expenses so incurred by the City.
Section 11. Notices.
Required notices, as provided herein, shall be mailed by first class mail, and shall be
deemed served on the party in question on the date of mailing. Said notices shall be
addressed to the pertinent party at addresses listed below.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the
day and year first above written.
FCA, LLC
By:
John Mohr, VP of Accounting
Address:
PO Box 758
Moline, IL 61266
City of Galesburg
By:
Peter Schartzman, Mayor
Address:
Galesburg City Hall
55 West Tompkins Street
Galesburg, Illinois 61402-1387
Attest:
Kelli Bennewitz, City
MAJOR PROJECT GRANT INCENTIVE AGREEMENT Page 6 of 7
ATTACHMENT A
Legal Description of the PROPERTY:
A parcel of land described as follows: Beginning at a point on the North line of the Atchison, Topeka and
Santa Fe Railway Company right of way (formerly the right of way of Peoples Traction Company) which
piont is 416 feet West of the East line of Lot 1 of the Resubdivision 1869 by the Fitch Estate in the Southeast
Quarter of Section 18, Township 11 North, Range 1 East of the Fourth Principal Meridian, in the City of
Galesburg, Knox County, Illinois, thence North 550 feet on a line parallel to the East line of said Lot 1, Thence
East 83 feet on a line parallel to the North line of said right of way, thence Norht 648.7 feet on a line parallel
to the East line of said Lot 1 to the Southerly line of Monmouth Boulevard, thence Southwesterly 417.5 feet
on the Southerly line of Monmouth Boulevard, thence South 1009.5 feet on a line parallel to the West line
of Lot 3 of said Resubdivision 1869 by eh said Fitch Estate to the North line of said righ tow way, thence
East 293 feet on said North line of said right of way to the point of beginning, EXCEPTING therefrom that
part conveyed to the State of Illinois for highway purposes in Warranty Deed recorded February 9, 1960 in
Book 536, page 605.
COMMONLY KNOWN AS: 1200 Monmouth Blvd, Galesburg, IL 61401
PROPERTY IDENTIFICATION NUMBER: 99-16-402-008
MAJOR PROJECT GRANT INCENTIVE AGREEMENT Page 7 of 7
ATTACHMENT B
PROJECT
FCA, LLC was founded in 1985 and provides custom industrial packaging solutions. They
build custom boxes, crates, skids, and pallets out of wood, corrugated cardboard, plastics,
foam, and metal. They have 35 locations throughout 17 states and deliver their product
to over 100 locations in both the United States and Mexico.
PROJECT: FCA, LLC (GRANTEE) will lease the PROPERTY located at 1200 Monmouth Blvd.
The PROJECT to be done by the GRANTEE shall include the purchase of an automated
panel saw and other wood processing equipment, material handling and ergonomic
equipement, outdoor storage, cameras, site prep, building prep, lease expenses,
transportation equipment/trucks, material handling equipment. The GRANTEE
anticipates investing $2,160,000 into the PROJECT.
The GRANTEE anticipates the creation of 100 full-time jobs within two years of this signed
AGREEMENT that pay at least 125% of Galesburg’s per capita wage.
TOWN OF THE CITY OF GALESBURG
Date:October 17, 2022 Agenda Number:22-9023
TOWN FUND $7,725.19
GENERAL ASSISTANCE FUND $2,165.32
IMRF FUND $1,775.54
SOCIAL SECURITY/MEDICARE FUND
LIABILITY FUND
AUDIT FUND
TOTAL $11,666.05