HomeMy WebLinkAbout11212022 City Council Packet ext(1)5 5 W . T O M P K I N S S T R E E T
G A L E S B U R G , I L 6 1 4 0 1
W W W .C I .G A L E S B U R G .I L .U S
City Council Agenda
November 21, 2022
City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
November 21, 2022
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
5:20 p.m. Public Hearing FY 12/31/23 Budget
Public Hearing Township FY 2023 Budget
5:30 p.m. Roll Call Pledge of Allegiance
Invocation
Approve Minutes from November 7, 2022
Proclamation Small Business Saturday
Consent Agenda #2022-22
22-2068 Resolution Supplemental MFT Resolution for the Intermittent Resurfacing Project
22-3041 Bid PSB Locker Room Renovation
22-4110 Approve Financial Policies
22-4111 Approve 2023 Springbrook Software Maintenance Fees
22-5015 Receive Investment Schedule as of June 30, 2022
22-6006 Approve Appointment Memo
22-8021 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
22-1033 Ordinance Dissolving the Tax Increment Financing Fund and Redevelopment
Project Area (East Main St TIF 2) (Final Reading)
22-1034 Ordinance Amending the Tax Increment Financing Fund and Redevelopment
Project Area (Central/East Main St TIF 4) (Final Reading)
22-1035 Ordinance 2022 property taxes for FY 2023 (First Reading)
22-1036 Ordinance Franchise Agreement with Comcast (First Reading)
22-2069 Resolution Additional streetlights on S. Lake Storey Road (First Reading)
22-2070 Resolution FY 22 Consolidated Rail Infrastructure and Safety Improvements Grant
for the Galesburg Business Park
22-2071 Resolution Community Center Public Hearing
Bids, Petitions and Communications
22-3042 Bid Purchase of Ford F250 Truck
22-3043 Bid PSB HVAC Replacement
Public Comment
City Manager’s Report
A. November TAC Report
Miscellaneous Business (Agreements, Approvals, Etc.)
22-4112 Approve Police Officer Outside Employment Policy
Town Business
22-9026 Bills
22-9027 Approve Appointment of Township Supervisor
22-9028 Ordinance Township Budget & Appropriation Ordinance (First Reading)
22-9029 Ordinance Tax Levy Ordinance (First Reading)
Closing Comments
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
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Page 1 of 5
CITY COUNCIL MEETING
City Manager’s Report
November 21, 2022
CONSENT AGENDA #2022-22
Item 22-2068 Supplemental MFT Resolution for the Intermittent Resurfacing project
Staff recommends approval of a Supplemental Motor Fuel Tax (MFT) Resolution for the 2022
Intermittent Resurfacing project. On January 18, 2022, the City Council approved a MFT
resolution in the amount of $700,000 for the 2022 Intermittent Resurfacing project. Bids for the
project were opened in the Spring and the work was completed in the Fall. The final project costs
were higher than the original bid amount that was approved by $6,293.35 and it is intended to
pay for the additional cost using MFT funds. The additional costs on the project were primarily
due to an adjustment to the cost of the asphalt.
Item 22-3041 PSB Locker Room Renovation
Staff recommends approval of the bid from Hein Construction in the amount of $215,000, which
includes a $25,000 contingency, for the renovation of the locker rooms at the Public Safety
Building. There is a need to upgrade and expand the women’s’ locker room to accommodate
additional female officers. Four bids were received for this project, with Hein Construction
submitting the low and best bid.
Item 22-4110 Financial Policies
Staff recommends approval of the updated Financial Policies. Each year the City’s Financial
Policies are reviewed and updated where necessary to take account for changes in Generally
Accepted Accounting Principles (GAAP), Government Audit Standards Board (GASB) and the
budget process. It is recommended to revise the General Fund and Park & Recreation Fund
Balance Policy section pertaining to the distribution of the excess unassigned fund balance above
the required fund balance amount. If it is confirmed during the audit process that there will be
excess funds available above the required fund balance requirement, the excess funds will be
distributed in the following order: (1) if needed, to fully fund the public safety pension funds to
the recommended actuarial contribution, (2) if needed, to the vehicle, computer and buildings
maintenance programs to the fully funded contribution amount for each of the programs, (3) the
remaining excess funds would be transferred to the Planning Fund which could be used for capital
improvements, economic development, long-range planning or one-time expenditures that do
not increase the City’s operating expenses.
Item 22-4111 2023 Springbrook Software Maintenance Fees
Staff recommends approval of the annual Springbrook maintenance fee of $78,619.50 for the
government-wide software utilized by the City.
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Page 2 of 5
Item 22-5015 Investment Schedule as of June 30, 2022
The June 30, 2022 Investment Schedule is attached to be received and placed on file with the City
Clerk’s office. The June 30, 2022 Investment Schedule reports a grand total of investments in the
amount of $58,656,676. The national 3-month T-Bill rate on June 30, 2022, was at 1.66 percent
while, at the same timeframe, the City investments earned an average rate of 1.032 percent.
Item 22-6006 Appointment Memo
Appointments to boards and commissions are submitted by Mayor Schwartzman for Council
consideration and approval.
Item 22-8020 Bills
Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn,
Director of Finance and Information Systems.
ORDINANCES AND RESOLUTIONS
Item 22-1033 Dissolving the Tax Increment Financing Fund (East Main St TIF 2) (Final Reading)
Staff recommends approval of an ordinance dissolving the Tax Increment Financing fund and
Redevelopment Project Area 2 (E Main St TIF 2). TIF 2 is set to expire December 31, 2022 and as
part of the process the City must pass an ordinance dissolving the TIF fund and terminating the
area designated as TIF redevelopment project area I (E Main St TIF 2).
Item 22-1034 Amending the Tax Increment Financing Fund (Central/East Main St TIF 4) (Final
Reading)
Staff recommends approval of an ordinance amending the Tax Increment Financing fund and
Redevelopment Project Area 4 (Central / E Main St TIF 4) and deleting certain parcels. When TIF
4 was created in 2008, it was agreed upon by all taxing districts that the early termination subarea
would expire at the same time the TIF 2 would expire. An aerial of this area is included as an
Exhibit in the Ordinance, but it is generally along East Main Street from approximately Duffield
Avenue easterly to Chestnut Street. The early termination area includes 133 parcels. The
remaining portion of TIF 4 will remain in place until it is set to expire on December 31, 2031.
Item 22-1035 Property Taxes for FY 2023 (First Reading)
Staff recommends approval of the property tax levy ordinance. The 2022 tax levy request has
been established at $9,707,763 which is an increase of 0% when compared to the total amount
of the current year tax levy (2021) extension. Based on the current Estimated Assessed Value
(EAV) for the 2022 tax levy, the estimated property tax rate for the City would be approximately
$2.64 or zero cents more than the 2021 tax levy rate. Annually, the City Council establishes a
dollar amount needed from property tax extensions by the County Clerk. This amount is then
aggregated with other taxing districts resulting in individual tax bills on individual property. The
City should receive the majority of the money collected from this levy in June and September of
2023.
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Page 3 of 5
Item 22-1036 Franchise Agreement with Comcast (First Reading)
Staff recommends approval of an ordinance granting a franchise to Comcast and the associated
Comcast franchise agreement. The City Council approved a nonexclusive franchise agreement
with Comcast in 2014, which expires December 31, 2022. It is proposed to approve a new
nonexclusive franchise agreement with Comcast for a 10-year period. The terms of the
agreement are essentially the same as the previous agreement and the city will continue to
receive the 5% franchise fee that the city has received in the past.
Item 22-2069 Additional Streetlights on S. Lake Storey Road
Staff recommends approval of a resolution to install additional street lighting on S. Lake Storey
Road. During the planning process for the proposed multi-use path along S. Lake Storey Road,
between W. Lake Storey Road and US 150, concerns regarding the existing street lighting were
brought to the attention of City staff. The existing streetlight spacing was evaluated, and there
are gaps of 1,000 – 2,000 feet between existing lights. The City’s ordinance regarding street
lighting requires a streetlight every 400 feet. Currently, S. Lake Storey Road is under the
jurisdiction of Knox County; however, the City will have jurisdiction of the future path along the
roadway. Knox County was consulted and approved of the proposed lighting additions. Adding
the streetlights to existing poles only requires that the City pay the electrical costs for the light.
Therefore, this is a cost effective way to make the roadway and the future path safer for users. It
is recommended to install 17 new LED lights along S. Lake Storey Road and transfer three existing
lights from resident responsibility to the City.
Item 22-2070 Consolidated Rail Infrastructure and Safety Improvements Grant
Staff recommends approval a resolution authorizing the submittal of a grant application for the
Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program for the Galesburg
Business Park through the Federal Railroad Administration, which is part of the United States
Department of Transportation (USDOT). The City is in the early stages of discussions with a
potential developer for a portion of the Galesburg Business Park property. In order for the project
to move forward, the City will need to apply for $23.85 million in federal grant funding through
the Federal Railroad Administration’s CRISI Program. The total estimated cost of the project is
approximately $47.7 million. The funding is needed in order to construct a 15,000 foot loop track
and related infrastructure in the Galesburg Business Park. The grant program would provide 50
percent of the funding needed for the project with the balance to be paid by the developer if
selected for the grant program. The grant application does not obligate the City to invest or
expend funds. If the project is selected for funding, the City would negotiate an agreement with
the developer and also would approve a formal grant agreement with the Federal Railroad
Administration at that time.
Item 22-2071 Community Center Public Hearing
A resolution is attached for council consideration requesting City staff to initiate the process of
holding a public hearing regarding the location of a proposed community center.
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Page 4 of 5
BIDS, PETITIONS AND COMMUNICATIONS
Item 22-3042 Purchase of Ford F250 Truck
Staff recommends approval of the bid submitted by Ford of Galesburg for a 2023 Ford F250
Extended Cab 4x4 with 8’ bed for a total cost of $49,531.46. The vehicle being replaced was
placed into service in 2008 and is used in the water division meter shop. This unit has over 98,000
miles on it but many more hours on the engine due to the way it is utilized. The truck operates a
hydraulic system used to run hydraulic tools on the truck. This results in high engine hours while
parked and could result in an engine failure in the future. This truck is called out for emergency
situations and needs to be reliable. There are sufficient funds available in the Water Division (61)
for this purchase.
Item 22-3043 PSB HVAC Replacement
Staff recommends approval of the bid from Hein Construction in the amount of $1,640,000,
which includes a $50,000 contingency, for HVAC replacement at the Public Safety Building. The
existing system in the PSB is heated and cooled by independent pneumatic systems that is, for
the most part, original to the building which was constructed about 1975. The scope of work will
include HVAC replacement throughout the building, selective light fixture replacement, selective
ceiling replacement, and roof patching. The new heating and cooling system will be able to be
fully installed prior to removing the existing system, which will allow the building to be occupied
throughout the construction. It is anticipated the system can be ordered in January 2023, with
an expected delivery in August 2023 and project completion by December 2023.
CITY MANAGER’S REPORT
A. November TAC Report
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item22-4112 Off-Duty Police Officer Work Agreements and Personnel Policy
Staff recommends approval of off-duty police officer work agreements and a personnel policy.
The City of Galesburg Police Department currently allows its police officers to work off-duty for
both public and private entities. The request is made through the Union, and the Officer is paid
directly by the requesting entity. To offer more protection to both the City of Galesburg and the
Officers, there are two separate agreements that should be utilized. The first agreement is to be
used for public entities, such as District 205. This intergovernmental agreement stipulates the
process for the requests, puts standards in place to make sure that the officers are resting
between shifts, clarifies that the officer is still an employee of the City of Galesburg, authorizes
payments to be made directly to the City, provides for liability protection for the parties, and
states that the officers would be covered by the City’s workers’ compensation insurance. The
second agreement is to be utilized when private entities request the employment of off-duty
officers. This agreement makes it clear that for these private entities, the officers are strictly
independent contractors. They will not waive any immunity afforded to them, or workers’
compensation protections so long as they are enforcing criminal, traffic, or ordinance laws of the
City and State at the time of the injury or incident. If the officer is operating solely for the benefit
of the private entity at the time of injury, they will not be covered under the City’s workers’
compensation insurance. In addition, a personnel policy is attached which outlines the city’s
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Page 5 of 5
policy for police officers engaged in outside employment while off-duty.
TOWN BUSINESS
Item 22-9026 Town Bills
Item 22-9027 Appointment of Township Supervisor
Item 22-9028 Township Budget & Appropriation Ordinance (First Reading)
Item 22-9028 Tax Levy Ordinance (First Reading)
Respectfully submitted,
Gerald C. Smith, Sr.
City Manager
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
November 7, 2022
5:30 p.m.
Called to order by Mayor Peter Schwartzman at 5:30 p.m.
Roll Call #1:Present:Mayor Peter Schwartzman,Council Members Bradley Hix,Wayne Dennis,
Kevin Wallace,Dwight White,Jaclyn Smith-Esters,Sarah Davis,and Larry Cox,8.Also Present:
City Manager Gerald C.Smith,Interim City Attorney Paul Mangieri,and City Clerk Kelli
Bennewitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
Pastor Tony Franklin gave the invocation.
Council Member Smith-Esters moved,seconded by Council Member Wallace,to approve the
minutes of the City Council’s regular meeting from October 17, 2022.
Roll Call #2:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
City Clerk Bennewitz issued the Oath of Office to newly appointed City Manager,Gerald C.
Smith.
The Mayor and Council thanked Wayne Carl for his service as the Interim City Manager over the
last six months.
Presentation:A Youth Commission Report was presented by Elizabeth Varner,Parks &
Recreation Department Director.
CONSENT AGENDA #2022-21
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
22-2062
Approve Resolution 22-54 authorizing Gerald C.Smith,City Manager,to sign checks from the
City ’s various financial institutions.
22-2063
November 7, 2022 Page 1 of 9
Approve a Motor Fuel Tax Resolution authorizing the purchase of salt,hot mix asphalt,
concrete,CA-6 gravel,and high-performance patching mixture for the 2023 calendar year in the
amount of $370,000.
22-2064
Approve Resolution 22-55 authorizing the transfer of up to $450,000 from the Tax Increment
Financing (TIF) District II to the TIF IV fund.
22-2065
Approve Resolution 22-56 authorizing the Mayor to sign a Mutual Aid Box Alarm System
(MABAS)agreement improving the current Mutual Aid Agreement between the Galesburg Fire
Department and are Fire Departments and Fire Protection Districts.
22-3040
Approve the use of the 2022-2023 State Bid for bulk rock salt in the amount of $95.12 per ton
from Compass Minerals America, Inc.
22-4101
Approve the purchase of various Geomelt products for the 2022-2023 winter season from SNI
Solutions at the quoted prices.
22-4102
Approve the renewal of a one-year contractual agreement with Assured Partners to provide Risk
Management Consulting and Insurance Brokerage services for the City of a flat fee of $35,000
through December 2023.
22-8020
Approve bills in the amount of $1,465,398.42 and advance checks in the amount of
$550,890.43.
Council Member Smith-Esters moved,seconded by Council Member Davis,to approve Consent
Agenda 2022-21.
Roll Call #3:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
22-1031
Council Member White moved,seconded by Council Member Smith-Esters to approve
Ordinance 22-3684 on final reading,amending Chapter 50 of the Galesburg Municipal Code
amending definitions and removing references to Clean Up Days.
Roll Call #4:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis and Cox, 7.
November 7, 2022 Page 2 of 9
Nays:None
Absent:None
Chairman declared motion carried.
22-1032
Council Member Cox moved,seconded by Council Member Hix,to approve Ordinance 22-3685
on final reading,adjusting the monthly refuse rate based on the approval of the new refuse
contract and removing the fee for bags of ice for the Parks & Recreation Department.
Roll Call #5:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
22-1033
Ordinance on first reading dissolving the Tax Increment Financing fund and Redevelopment
Project Area 2 (East Main Street TIF II).
22-1034
Ordinance on first reading amending the Tax Increment Financing fund and Redevelopment
Project Area 4 (Central/East Main Street TIF IV) and deleting certain parcels.
Council Member Smith-Esters moved,seconded by Council Member Cox,to remove agenda
item 22-2058 from the table.
Roll Call #6:
Ayes:Council Members Hix, Dennis, Wallace, Smith-Esters, Davis and Cox, 6.
Nays:Council Member White, 1.
Absent:None
Chairman declared motion carried.
22-2058
Council Member Smith-Esters moved,seconded by Council Member Cox,to approve Resolution
22-57 to support efforts to resolve public safety concerns regarding the Illinois SAFE-T Act.
Council Member Hix noted that out of 102 counties in Illinois,100 state’s attorneys have filed a
suit to declare the Act unconstitutional.Interim City Attorney Mangieri read the definition and
listing of forcible felonies and where bail would be abolished or at the discretion of a judge.
Council Member Smith-Esters stated that she feels this Resolution identifies that the City is not
in favor of the entire act and that we are requesting the State to go back and review several
sections.It was also noted that the bond system is complex but that the public does not need
to fear that in January criminals will be set free.
Council Member White feels that the justice system is not equitable now and that if it was,
there wouldn’t be as many African Americans in prison.He noted that the Act has flaws,but
also has some outstanding changes too, including holding police officers accountable.
November 7, 2022 Page 3 of 9
Roll Call #7:
Ayes:Council Members Hix, Dennis, Wallace, Smith-Esters, Davis, and Cox, 6.
Nays:Council Member White, 1.
Absent:None
Chairman declared motion carried.
22-2066
Council Member Smith-Esters moved,seconded by Council Member Wallace,to approve
Resolution 22-58 determining the 2022 Property Tax Levy,which is not more than 105 percent
and therefore will not require a truth in taxation public hearing.The tax levy request will not
exceed $10,193,150.
Roll Call #8:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
22-2067
Council Member Dennis moved,seconded by Council Member Smith-Esters,to approve
Resolution 22-59 for the purchase of four parcels from the Knox County Trustee:
1.574 Monmouth Boulevard (99-15-155-011)
2.215 S. Pearl Street (99-14-128-006)
3.349 W. Brooks Street (99-15-176-025)
4.Vacant lot located behind 407 W. Brooks Street (99-15-176-040).
The City is interested in acquiring two of the parcels for demolition,and two of the parcels on
behalf of Knox College.The Knox County Trustee has agreed to convey the property to the City
of Galesburg for $823.00 per parcel.
Roll Call #9:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
BIDS, PETITIONS, AND COMMUNICATIONS
PUBLIC COMMENT
Louise Wilder addressed the Council and stated that she is the former HR director for the City of
Galesburg and in that position she communicated with the City ’s different departments,
especially with Affirmative Action and Equal Opportunity Employment information.She further
stated that she loves this community but feels that we have a problem with homelessness and
that it needs to be addressed,possibly by using the former Churchill building as a community
center.She believes that as a community we have an obligation to do something,especially
with the winter months approaching.
November 7, 2022 Page 4 of 9
Mayor Schwartzman announced to Ms.Wilder and the public that he is hosting a conversation
with community leaders and service organizations throughout the Galesburg community to
discuss potential solutions for housing the unhoused this winter.This discussion will be held
this Thursday, November 10th, 6 p.m. at City Hall.
CITY MANAGER’S REPORT
A.The Fiscal Year 2023 budget is available for inspection at the City Clerk’s office,
the Galesburg Public Library, and on the City ’s website.
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
22-4103
Council Member Smith-Esters moved,seconded by Council Member Cox,to approve a Worker ’s
Compensation settlement agreement with Police Officer Jacob Thompson.
Roll Call #10:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
22-4104
Council Member Smith-Esters moved,seconded by Council Member Davis,to approve a Minor
Plat and a waiver of an installation of a public sidewalk for the White’s Acres Extension 1.The
proposed subdivision is outside the city limits,but within 1 ½miles of the corporate boundaries
and thus, subject to the City’s normal subdivision review process.
Roll Call #11:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
22-4105
Council Member Smith-Esters moved,seconded by Council Member Wallace,to approve an
addendum for an extension to the cash rent lease agreement for the City ’s business park.
Roll Call #12:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
22-4106
Council Member Smith-Esters moved,seconded by Council Member Dennis,to approve a
five-year intergovernmental agreement with Knox County regarding the use of the Knox County
Landfill through 2027.
Roll Call #13:
November 7, 2022 Page 5 of 9
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
22-4107
Council Member Hix moved,seconded by Council Member Smith-Esters,to approve a $5,000
Minority/Woman Owned Business Startup Assistance grant and a $3,200 Southside Occupancy
Assistance grant for Haynes Beauty, LLC, to be located at 1220 Mulberry Street.
Roll Call #14:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
22-4108
Council Member Smith-Esters moved,seconded by Council Member Cox,to authorize the
purchase of insurance coverage for City liability,property and vehicles from the Illinois
Municipal League Risk Management Association for 2023 at a cost of $453,359.61.
Roll Call #15:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
22-4109
Council Member Smith-Esters moved,seconded by Council Member Cox,to approve the
establishment of a 401(a)Money Purchase Plan with MissionSquare Retirement for the benefit
of the city manager.
Roll Call #16:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
Council Member Davis moved,seconded by Council Member White,to sit as the Town Board.
The motion carried.
TOWN BUSINESS
22-9024
Trustee Davis moved,seconded by Trustee Smith-Esters,to approve Town bills and warrants be
drawn in payment of same.
Fund Title Amount
Town Fund $1,000.49
November 7, 2022 Page 6 of 9
General Assistance Fund $6,501.38
IMRF Fund $1,735.82
Social Security/Medicare Fund $2,165.71
Liability Fund
Audit Fund
Total $11,403.40
Roll Call #17:
Ayes:Trustees Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
22-9025
Trustee Dennis moved,seconded by Trustee Smith-Esters,to approve Resolution 22-02
determining the 2022 Property Tax Levy,which is not more than 105 percent and therefore will
not require a truth in taxation public hearing. The tax levy request will not exceed $531,000.
Roll Call #18:
Ayes:Trustees Hix, Dennis, Wallace, White, Smith-Esters, Davis and Cox, 7.
Nays:None
Absent:None
Chairman declared motion carried.
Council Member Smith-Esters moved,seconded by Council Member Davis,to resume as the
City Council. The motion carried.
CLOSING COMMENTS
Newly appointed City Manager Gerald Smith stated that he is looking forward to being back in
Illinois, his home state, and working with staff and Council Members.
Council Member Hix welcomed Mr.Smith to Galesburg and stated he’s glad he is here and is
looking forward to working with him.He also thanked Wayne Carl for the amazing job he did as
the Interim City Manager and appreciated his communication to the City Council.
Council Member Dennis also thanked Wayne Carl and congratulated Mr.Smith in his new
position and is looking forward to working with him as well.
Council Member Wallace thanked Mr.Carl and noted that a lot goes on behind the scenes to
make our community great.He also welcomed Mr.Smith who has extensive experience,
knowledge, and open-mindedness and will continue to make our community great.
Council Member Wallace stated that he voted to approve the Resolution for the SAFE-T Act in
order to request clarification on some items though he doesn’t feel it needs a lot of changes.
He also noted that he has had the privilege of being associated with Ms.Wilder and added that
the new community center could be a place for inclusiveness.
November 7, 2022 Page 7 of 9
Council Member White also thanked Wayne Carl for serving in the interim City Manager
position.He noted that this day is historical in the appointment of Mr.Smith and that
Galesburg is moving up and on and will be proud to work with him.He also noted that he has
known Chris Winick since high school and was saddened to hear of her death.She has worked
tirelessly for this community and was a great person.
Council Member Smith-Esters thanked Mr.Carl and all the staff during the transition to a new
City Manager and appreciates everyone.She reminded everyone that Election Day was
tomorrow and that it is important to get to the polls.She noted her appreciation for Ms.Wilder
coming forward and noted that she works with the homeless,specifically veterans,and that one
of the goals of the City Council is to abolish homelessness within five years.She hopes
members of the public can attend the discussion on Thursday and thanked everyone for
attending the meeting tonight.
Council Member Davis thanked Wayne Carl and welcomed Mr.Smith to the City.She reminded
the public to be careful now that it is getting darker earlier.She also hopes that people take
care of their health since COVID and RSV cases are on the rise,as well as entering into flu
season. She also thanked those who attended the meeting.
Council Member Cox expressed his condolences to the family and friends of Chris Winick.He
also congratulated Mr.Smith on his appointment and wishes him much success.He added his
thanks to Wayne Carl as well for taking on the extra duties of the Interim City Manager.
Mayor Schwartzman announced that Chris Winick,longtime Township Supervisor,passed away
on Saturday.The Trustees plan to honor her at the next meeting.He also noted that Monica
Berlin, Knox College professor, also passed away on Friday.
He added his appreciation to Wayne Carl and thanked him for his excellent responsiveness to
the Council.He welcomed Mr.Smith and is excited to have him at the City and knows he’s up
for the task.The Mayor thanked all those who were in attendance for the welcome reception
tonight.
Mayor Schwartzman presented his Mayoral Award to Leann Courson for her work with raising
awareness regarding substance abuse,recovery,and the system of care in our community.He
thanked her for her outstanding courage, empathy, inspiration and work ethic.
The Mayor also thanked Ms.Wilder for coming forward and is excited to have a discussion on
homelessness on Thursday evening.He also encouraged everyone to get out and vote
tomorrow.
There being no further business,Council Member Cox,seconded by Council Member
Smith-Esters, to adjourn the regular meeting at 7:06 p.m.
Roll Call #19:
Ayes:Council Members Hix, Dennis, Wallace, White, Smith-Esters, Davis, and Cox, 7.
Nays:None
Absent:None
November 7, 2022 Page 8 of 9
Chairman declared motion carried.
Peter D. Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
November 7, 2022 Page 9 of 9
Proclamation
WHEREAS, the government of Galesburg, Illinois, celebrates our local small businesses and the
contributions they make to our local economy and community; and
WHEREAS, according to the United States Small Business Administration, there are 32.5 million small
businesses in the United States, small businesses represent 99.7% of firms with paid employees, small businesses
are responsible for 62% of net new jobs created since 1995, and small businesses employ 46.8% of the
employees in the private sector in the United States, and
WHEREAS, 79% of consumers understand the importance of supporting the small businesses in their
community on Small Business Saturday®, 70% report the day makes them want to encourage others to Shop
Small®, independently-owned retailers, and 66% report that the day makes them want to Shop Small all year
long; and
WHEREAS, 58% of shoppers reported they shopped online with a small business and 54% reported they
dined or ordered takeout from a small restaurant, bar or café on Small Business Saturday in 2021; and
WHEREAS, Galesburg, Illinois, supports our local businesses that create jobs, boost our local economy,
and preserve our communities; and
WHEREAS, advocacy groups, as well as public and private organizations, across the country have endorsed
the Saturday after Thanksgiving as Small Business Saturday.
NOW, THEREFORE, I, Peter Schwartzman, Mayor of Galesburg, Illinois, do hereby proclaim, November 26,
2022, as:
SMALL BUSINESS SATURDAY
AND urge the residents of our community, and communities across the country, to support small
businesses and merchants on Small Business Saturday and throughout the year.
Dated this 21st day of November 2022.
_______________________________________
Mayor Peter D. Schwartzman
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: Supplemental Motor Fuel Tax (MFT) Resolution for the 2022 Intermittent
Resurfacing project.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend approval of the Supplemental Motor Fuel Tax Resolution for the 2022 Intermittent
Resurfacing project.
BACKGROUND: On January 18, 2022, the City Council approved a MFT resolution in the amount
of $700,000 for the 2022 Intermittent Resurfacing project. Bids for the project were opened in
the Spring and the work was completed in the Fall. The final project costs were higher than the
original bid amount that was approved and it is intended to pay for the additional cost using MFT
funds. To balance the MFT funds used on the project, a supplemental resolution is required to
approve the additional MFT funds.
The additional costs on the project were primarily due to an adjustment to the cost of the asphalt.
On hot-mix asphalt projects, an asphalt cost adjustment option is provided to the contractor in
the bid documents. The contractor can choose to have the cost adjustment applied to the
contract for the project to account for any volatility in oil prices between the time the project is
bid and the time the asphalt is placed. The State provides a price index of the cost of the asphalt
material for each month and there was in an increase of approximately 15 percent in the
timeframe of the project. As a result, the bid price for the hot-mix asphalt was adjusted and
resulted in an increase in the project cost.
The original MFT funded portion of the project was $700,000. The supplemental MFT resolution
authorizes a total of $706,293.35 in MFT funds to be used towards the 2022 Intermittent
Resurfacing project. This is an increase of $6,293.35 from the original resolution that was
previously approved.
BUDGET IMPACT: There are sufficient funds in the Motor Fuel Tax fund for this work.
SUPPORTING DOCUMENTS:
1.Supplemental MFT Resolution
22-2068
Resolution for Maintenance
Under the Illinois Highway Code
BLR 14220 (Rev. 07/06/22)Completed11/15/22
District
4
County
Knox
Resolution Number Resolution Type
Supplemental
Section Number
22-01003-53-GM
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City of
Name of Local Public Agency
Galesburg Illinois that there is hereby appropriated the sum of six thousand
Dollarstwo hundred ninety three and 35/100ths------------------------------------------------------() $6,293.35
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
Beginning Date
01/01/22 to
Ending Date
12/31/22 .
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that
Local Public Agency Type
City of
Name of Local Public Agency
Galesburg
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I
Name of Clerk
Kelli Bennewitz
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Galesburg in the State of Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Governing Body Type
Council of
Name of Local Public Agency
Galesburg at a meeting held on
Date
11/21/22 .
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
21st day of
Month, Year
November, 2022 .
(SEAL) Clerk Signature & Date
APPROVED
Regional Engineer Signature & Date
Department of Transportation
Instructions for BLR 14220
BLR 14220 (Rev. 07/06/22)Completed11/15/22
This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated.
Resolution Number Insert the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box, choose the type of resolution:
-Original would be used when passing a resolution for the first time for this project.
-Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
-Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement covered by the resolution.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the ().
Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date Insert the ending date of the maintenance period.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Name of Clerk Insert the name of the LPA Clerk.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
Name of LPA Insert the name of the LPA.
Date Insert the date of the meeting.
Day Insert the day the Clerk signed the document.
Month, Year Insert the month and year of the clerk's signature.
Clerk Signature Clerk shall sign here.
Approved The Department of Transportation representative shall sign and date here upon approval.
Three (3) certified signed originals must be submitted to the Regional Engineer's District office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)
District
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by Gug Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: Bid recommendation, Locker Room Renovation at the Public Safety Building, 150
S Broad Street.
SUMMARY RECOMMENDATION: The City Manager, Director of Community Development and
Purchasing Agent recommend approval of the bid from Hein Construction in the amount of
$215,000, which includes a $25,000 contingency.
BACKGROUND: Renovations to the locker room were last done about 2017, since then additional
female officers have been hired and there is a need to upgrade and expand the locker room. The
expanded woman’s locker room will have space for 14 lockers.
The scope of work on this project will include the following:
•Selective demolition
•New walls, doors, casework and floor finishes
•New lockers and salvage reuse of existing lockers
•New electrical to lockers
•New plumbing
It is anticipated the project will be substantially completed by April 2023, subject to delays in
material deliveries.
BUDGET IMPACT: Sufficient funds are available in the Planning Fund for this project.
SUPPORTING DOCUMENTS:
1.Bid Tabulation
22-3041
OWNER NAME:Bid Date:
Bid Location:
Bid Time:
Project No.:
George H Rump
Construction
Laverdiere
Construction
Peoria Metro
Construction Hein Construction A/E Estimate
Yes Yes Yes Yes
Yes Yes Yes Yes
$246,500.00 $303,116.00 $283,900.00 $215,000.00 $250,000.00
Respectfully Submitted By:
November 10, 2022
Senior Architect Date
Klingner & Associates, PC
CNB
Contractor
BID TABULATION
Addendum 1
Cody N. Basham
Addenda Acknowledged
Bid Bond/Security
Base Bid w/ $25k Contingency
QUINCY ∙ GALESBURG ∙ BURLINGTON ∙ PELLA ∙ DAVENPORT ∙ HANNIBAL ∙ COLUMBIA ∙ DAVENPORT
Thursday, November 10, 2022
City Hall - Erickson Conference Room
10:00am
22-3034
City of Galesburg
GPD - Locker Room RenovationPROJECT NAME:
www.klingner.com
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GPO Page 1 of 2
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: Annual approval of the City’s Financial Policies.
SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information
Systems recommend approval of the updated City’s Financial Policies.
BACKGROUND: Each year the City’s Financial Policies are reviewed and updated where
necessary to take account for changes in Generally Accepted Accounting Principles (GAAP),
Government Audit Standards Board (GASB) and the budget process.
The current policies include a definition of the financial reporting entity, measurement focus and
basis of accounting, operating revenue policies, operating expense policies, balance sheet
policies, budget policies, capital improvement policies, vehicle replacement plan policies,
building repair and maintenance plan policies, computer replacement plan policies, debt policies,
federal funding in relation to OMB Uniform Guidance, pension policies, risk management policies,
economic development fund and GASB 34.
On page 10, it is recommended to revise the General Fund and Park & Recreation Fund Balance
Policy section pertaining to the distribution of the excess unassigned fund balance above the
required fund balance amount. If it is confirmed during the audit process that there will be excess
funds available above the required fund balance requirement, the excess funds will be distributed
in the following order: (1) if needed, to fully fund the public safety pension funds to the
recommended actuarial contribution, (2) if needed, to the vehicle, computer and buildings
maintenance programs to the fully funded contribution amount for each of the programs, (3) the
remaining excess funds would be transferred to the Planning Fund which could be used for capital
improvements, economic development, long-range planning or one-time expenditures that do
not increase the City’s operating expenses. Utilizing this approach, would benefit stakeholders
such as the public safety employees, taxpayers, and the City by providing the police and fire
pension funds the actuarial recommended contribution to invest for pension payments to
current and future retired public safety employees. Approving this order of distribution of excess
unassigned fund balance in the financial policies could also be beneficial for City credit rating
reviews by showing the Council’s focus, commitment and strength in long-term financial
management plan.
On page 22, in the Pension Funding Policies section, the recommended revision is to be more
general but still specific enough to inform the reader of the document that the City Council is
recognizing the need to meet the State statute required funding level at the required time period.
BUDGET IMPACT: Sound financial policies help to ensure funds are spent and managed in the
most cost-effective manner based on the services provided while ensuring the financial records
22-4110
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GPO Page 2 of 2
are maintained in accordance with GAAP, Government Auditing Standards and state and federal
laws.
SUPPORTING DOCUMENTS:
1. Financial Policies draft version with recommended changes
Financial Policies—Red Lined
City of Galesburg
Finance Department
55 West Tompkins Street
Galesburg, IL 61401
Approved November 21, 2022
Page 1 of 25
Approved December 20, 2021 November 21, 2022
Table of Contents
Table of Contents ............................................................................................................................ 1
FINANCIAL REPORTING ENTITY ....................................................................................................... 3
MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION ......................... 3
Fund Financial Statements .......................................................................................................... 3
OPERATING REVENUE POLICIES ...................................................................................................... 5
Property Tax Revenue ................................................................................................................. 5
Other Tax Revenue ...................................................................................................................... 5
Restricted Revenues .................................................................................................................... 6
Fees, Licenses, Permits and other Miscellaneous Items ............................................................. 6
Intergovernmental Assistance ..................................................................................................... 6
Fees - Enterprise Funds ............................................................................................................... 6
Fees - Internal Service Funds ....................................................................................................... 6
Refund for Use of Recreation Services and/or Facilities ............................................................. 6
OPERATING EXPENDITURE POLICIES .............................................................................................. 7
Inventories ................................................................................................................................... 7
Payment to Vendors .................................................................................................................... 7
Payroll Costs and Compensated Absences .................................................................................. 7
Capital Asset Expenditures/Expenses .......................................................................................... 7
Contingency ................................................................................................................................. 7
Administrative Fee Policy ............................................................................................................ 8
Contributions to External Agencies ............................................................................................. 8
BALANCE SHEET POLICIES ............................................................................................................... 8
Governmental Accounting Standards Board (GASB) Statement No. 54 ..................................... 8
Order of Spending of Funds ....................................................................................................... 10
General Fund and Park & Recreation Fund Balance Policy ....................................................... 10
Debt Service – Assigning Fund Balance ..................................................................................... 12
Water Fund – Operating Cash and Investment Policy .............................................................. 12
Cash Reserve .............................................................................................................................. 12
Investments ............................................................................................................................... 12
Inventories ................................................................................................................................. 12
Capital Assets ............................................................................................................................. 12
Due To/Due From ...................................................................................................................... 13
BUDGET POLICIES .......................................................................................................................... 14
CAPITAL IMPROVEMENT POLICIES ............................................................................................... 14
VEHICLE REPLACEMENT PROGRAM .............................................................................................. 15
Contributions ............................................................................................................................. 15
Interest Allocations .................................................................................................................... 15
Estimated Useful Lives ............................................................................................................... 15
Estimated Replacement Costs ................................................................................................... 15
Replacement of Equipment & Vehicles ..................................................................................... 16
Page 2 of 25
Approved December 20, 2021 November 21, 2022
Pool Car ...................................................................................................................................... 16
Documentation .......................................................................................................................... 16
BUILDING REPAIR & MAINTENANCE PROGRAM .......................................................................... 16
Contributions ............................................................................................................................. 16
Interest Allocations .................................................................................................................... 17
Estimated Useful Lives ............................................................................................................... 17
Estimated Replacement Costs ................................................................................................... 17
Documentation .......................................................................................................................... 17
COMPUTER REPLACEMENT PROGRAM ........................................................................................ 17
Contributions ............................................................................................................................. 17
Interest Allocations .................................................................................................................... 18
Estimated Useful Lives ............................................................................................................... 18
Estimated Replacement Costs ................................................................................................... 18
Documentation .......................................................................................................................... 18
DEBT POLICIES ............................................................................................................................... 18
Notification of Reportable Events ............................................................................................. 19
Revenue Bonds .......................................................................................................................... 20
General Obligation Refunding Bonds, Series 2011C (Prior Taxable General Obligation Bonds,
Series 2003) ............................................................................................................................... 20
FEDERAL FUNDING – OMB UNIFORM GUIDANCE ........................................................................ 21
Implementation of OMB Uniform Guidance ............................................................................. 21
OMB Uniform Guidance Documentation .................................................................................. 21
Use of Federal Funds and Oversight of Federal Funding Projects ............................................ 21
PENSION POLICIES ......................................................................................................................... 21
Pension Funding Policies ........................................................................................................... 22
RISK MANAGEMENT POLICIES ...................................................................................................... 23
Benefit Policy on Military Duty .................................................................................................. 23
Risk Management Fund ............................................................................................................. 23
ECONOMIC DEVELOPMENT FUND ................................................................................................ 23
GASB 34 ......................................................................................................................................... 24
Page 3 of 25
Approved December 20, 2021 November 21, 2022
FINANCIAL REPORTING ENTITY
The City of Galesburg (City) is a municipal corporation governed by a mayor and city council,
which are elected by the public and have the exclusive responsibility and accountability for the
decisions it makes. The City has the statutory authority to adopt its own budget, to levy taxes,
and to issue bonded debt without the approval of another government. It has the right to sue
and be sued, and has the right to buy, sell, lease, or mortgage property in its own name. The City
is bound by Generally Accepted Accounting Principles (GAAP), Government Auditing Standards
promulgated by the Governmental Accounting Standards Board (GASB), all applicable state
statutes and the Office of Management and Budget (OMB) Uniform Guidance. All financial,
reporting, and accounting policies will be reviewed and maintained in accordance with these
requirements.
MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION
The City of Galesburg implemented GASB 34 during fiscal year end March 31, 2002. GASB 34
requires government wide financial statements as well as fund financial statements. While the
measurement focus and basis of accounting will remain the same for the fund financial
statements, the government-wide statements will be completed using the flow of economic
resources measurement focus and the full accrual basis of accounting. The financial policies
outlined below are based on fund financial statements.
Fund Financial Statements
The accounts of the City are organized on a basis of funds. A fund is an independent fiscal and
accounting entity with a self-balancing set of accounts. Fund accounting segregates funds
according to their intended purpose and is used to aid management in demonstrating compliance
with finance related legal and contractual provisions. A minimum number of funds are
maintained consistent with legal and managerial requirements. General fixed assets and long-
term liabilities of the City are reported in a separate GASB 34 Fund.
The City has the following funds:
Governmental Funds are used to account for the City’s general government operating
activities. Governmental fund types use the flow of current financial resources
measurement focus and the modified accrual basis of accounting. Under the modified
accrual basis of accounting revenue is recognized when it becomes susceptible to accrual
or “measurable and available.” Measurable means the amount of the transaction can be
determined and available means collectible within the current period or soon enough
thereafter to pay liabilities of the current period.
Expenditures are recognized when the related fund liability is incurred, except for interest
incurred but not yet payable on general long-term debt which is recognized when due,
and certain compensated absences which are recognized when the liabilities are expected
to be liquidated with available financial resources.
Page 4 of 25
Approved December 20, 2021 November 21, 2022
Property and personal property replacement taxes, special assessments, charges for
services and interest are susceptible to accrual. Sales taxes collected and held by the state
at year-end on behalf of the City are also recognized as revenue, to the extent they are
received within 60 days of the fiscal year end.
Miscellaneous revenue items, which are not susceptible to accrual, are recognized only
as they are received in cash.
Entitlements and grants are recognized as revenue at the time of receipt or earlier if
susceptible to modified accrual criteria is met. Expenditure driven grants are recognized
as revenue when the qualifying expenditures have been incurred and all other grant
requirements have been met and monies have been received during the fiscal year or
within 60 days of the fiscal year end.
Governmental fund types include the general fund, special revenue funds, capital projects
funds, debt service funds, and permanent funds. The funds are defined as follows:
• General Fund
The general fund should be used to account for and report all financial resources not
accounted for and reported in another fund.
• Special Revenue Funds
Special revenue funds are used to account for and report the proceeds of specific
revenue sources that are restricted or committed to expenditures for specific purposes
other than debt service or capital projects. The restricted or committed proceeds of
the specific revenue sources should be expected to continue to comprise a substantial
portion of the inflows reported in the fund. Other resources, such as investment
earnings and transfers from other funds, also may be reported in the fund if those
resources are restricted, committed or assigned to the specified purpose of the fund.
The City should discontinue reporting a special revenue fund, and instead report the
fund’s remaining resources in another fund type as the general fund, if the government
no longer expects that a substantial port of the inflows will derive from restricted or
committed revenue sources.
• Capital Project Funds
Capital projects funds are used to account for and report financial resources that are
restricted, committed, or assigned to expenditure for capital outlays, including the
acquisition of construction of capital facilities and other capital assets. Capital projects
funds exclude those types of capital-related outflows financed by proprietary funds or
for assets that will be held in trust for individuals, private organizations or other
governments.
• Debt Service Funds
Page 5 of 25
Approved December 20, 2021 November 21, 2022
Debt service funds are used to account for and report financial resources that are
restricted, committed or assigned to expenditure for principal and interest, even if it is
being accumulated for future years’ payments. Debt service funds should be used to
report resources if legally mandated.
• Permanent Funds
Permanent funds should be used to account for and report resources that are
restricted to the extent that only earnings, and not principal, may be used for purposes
that support the reporting government’s programs. Permanent funds do not include
private-purpose trust funds, which should be used to report situations in which the
government is required to use the principal or earnings for the benefit of individuals,
private organizations or other governments.
Proprietary Funds are accounted for using the flow of economic resources measurement
focus and the accrual basis of accounting. Under this method, revenues are recognized
when earned and expenses are recognized at the time the liabilities are incurred.
Fiduciary Funds are used to account for assets held by the City in a trustee capacity or as
an agent on behalf of others. The fiduciary funds include trust and agency funds.
OPERATING REVENUE POLICIES
The City will strive to maintain a diversified and stable revenue system to shelter the government
from short-term fluctuations in any one-revenue source to ensure its ability to provide ongoing
services.
The Finance Department will prepare and maintain both short and long-term revenue projections
to be used for development of future projects and service opportunities and to identify future
short falls in order to allow for time to develop alternate revenue sources.
Property Tax Revenue
Property taxes are recognized as a receivable at the time they are levied. Property taxes are levied
each year on all taxable real property in the city. Property taxes are assessed in December and
attach as an enforceable lien on the property as of the proceeding January 1. These taxes become
due and collectible in June and September of the following year, and are collected by the county
collector, who in turn remits to the City its respective share. The City receives these remittances
approximately one month after the collection dates. Property tax revenue needs are addressed
using a target rate and in monitoring un-collectable amounts.
Other Tax Revenue
All other tax revenue is recognized when measurable and available. Accounts receivable are
adjusted at year-end according to tax amounts received during the fiscal year or relating to that
fiscal year and received within 60 days of the fiscal year end.
Page 6 of 25
Approved December 20, 2021 November 21, 2022
Restricted Revenues
The City receives and will aggressively pursue many types of restricted funds. These revenues
shall be used only for the purposes legally permissible and in a fiscally responsible manner. All
federally funded grant revenues will be spent and managed in accordance with Office of
Management and Budget (OMB) Uniform Guidance. Acceptance of these types of funds will
include a review of matching fund requirements, related operating expenditures, the length of
the program and consequential disposition of the program. All grant revenue is recognized when
the actual expenditure financed by the grant is made. Other restricted revenue is recorded when
measurable and available.
Fees, Licenses, Permits and other Miscellaneous Items
All fees for licenses, permits, fines, and other miscellaneous charges shall be set to recover
related costs and are recognized when measurable and available. These fees shall be reviewed
and adjusted accordingly during the annual budget process.
Intergovernmental Assistance
Intergovernmental assistance will be used to finance only those items that are consistent with
approved capital improvement plans and/or other approved programs/agreements.
Intergovernmental revenue is recognized when measurable and available.
Fees - Enterprise Funds
Enterprise fund fees and rates will be reviewed annually through the budget process. All charges
and fees will be set to ensure all costs of providing those services are provided for including
related debt obligations and depreciation of property and equipment.
Fees - Internal Service Funds
Internal Service fund fees charged to various City funds and departments will be reviewed
annually during the budget process to ensure all costs of providing those services are provided
for including related debt obligations and depreciation of property and equipment.
The amounts paid for past claims, the number of employees by department and fund and reserve
requirements are some of various factors which may be used as the basis for estimating fees paid
to the Risk Management Fund (see Risk Management Policies).
Refund for Use of Recreation Services and/or Facilities
When refunds for the use of recreation facilities or services are permitted and approved by the
department head, in order to cover expenses which are incurred in processing the refund, the
amount submitted back to the customer will be reduced by 10 percent of the amount collected
for the service and/or facility. The refund will be submitted to the customer through ACH and
credited to the customer’s bank account.
Page 7 of 25
Approved December 20, 2021 November 21, 2022
OPERATING EXPENDITURE POLICIES
The City will conduct business by following a sound cash management policy employing a pay-as-
you-go basis. All attempts will be made to reduce costs where appropriate. All current operating,
maintenance, depreciation, direct and indirect costs will be funded through the use of current
revenues. All operating expenditures will be approved by City Council as they become payable.
See Fund Balance Policies for acceptable uses of fund balance reserves.
Inventories
Miscellaneous inventories maintained by the City will be recognized as expenditures at the time
of consumption rather than at the time of purchase. All items and services received prior to year-
end will be recognized during that fiscal year as expenditures.
Payment to Vendors
In order to decrease costs in processing vendor payments, the City will require payments to
vendors through ACH or automatic credit to the vendor’s checking or savings account. By utilizing
ACH, the City can reduce the cost for check stock, avoid the need and costs to reissue lost checks,
reduce stop payment fees for lost checks and decrease staff time in the task of bank
reconciliation.
Payroll Costs and Compensated Absences
All payroll costs will be based on Council approved salary ordinances, union contracts, and
personnel policies. It is the policy of the City to permit employees to accumulate earned but
unused vacation and sick leave benefits. Those benefits expected to be liquidated with
expendable available financial resources of the governmental funds are reported as expenditures
and a fund liability of the fund that will pay it. Amounts not expected to be liquidated with
expendable available financial resources are reported in the government-wide GASB 34 Fund.
Proprietary funds recognize the expense when the benefits vest and are accrued.
Capital Asset Expenditures/Expenses
All capital asset purchases by governmental funds are accounted for and budgeted as
expenditures at the time of their acquisition. Proprietary fund acquisitions are capitalized with
depreciation used as the tool to recognize the related expense. All attempts will be made to fund
the purchase and maintenance of capital assets with current revenues. Depreciation will be used
as a tool to estimate replacement needs for current and future fiscal years. Operating and capital
leases and other miscellaneous financing opportunities will be addressed at the time of purchase
to ensure the assets are acquired using the most cost-effective method.
Contingency
In order to protect the services provided by the City; a contingency in an amount designated by
City Council will be built into the operating budget. This amount is budgeted for purpose of
providing for non-recurring unanticipated expenditures. During the budget process,
Administration will recommend a budget amount, at the minimum, of one percent of the
Page 8 of 25
Approved December 20, 2021 November 21, 2022
budgeted revenue amount. Every attempt will be made to keep the contingency to a minimum.
This amount is independent of the fund balance reserve amounts and will not be used as such.
Administrative Fee Policy
Enterprise and Internal Service Funds are required, by GAAP, to be self-supporting. The City uses
personnel paid for in the General Fund to assist in the administration of the Enterprise Fund
activities. Because the General Fund provides this assistance, an administrative fee is charged to
the fund to cover these costs. The purpose of the fee is to ensure the funds are self-supporting.
The fee will be calculated to reflect a percentage of indirect/direct costs associated in the General
Fund. The calculation will be based on the most recent full year completed during the budget
process. The indirect/direct cost approach was initially utilized in fiscal year 2012 to determine
the administrative fee from the Water Fund to the General Fund. The indirect/direct cost
approach was initially utilized in fiscal year 2013 to determine the administrative fee to the
General Fund for the Refuse Fund. Administrative fees are considered a quasi-external
transaction for accounting purposes meaning that the transactions are treated as revenues and
expenditures if they would have involved organizations external to the government unit and not
as transfers.
Contributions to External Agencies
In order to benefit the community and its residents and visitors, the City Council may approve an
expenditure to contribute funds and/or resources to an external agency in order to allow that
agency to accomplish its goal and/or mission. If an expenditure is approved, prior to releasing
the funds and/or resources to the external agency, the agency must provide in writing how the
funds/resources will be utilized by the agency. This will allow the City to record the community
benefit offered to the community by the agency with the assistance of funds/resources received
by the City.
If an external agency is approved to receive funding by the City, the following requirements will
need to be addressed by the external agency:
1. Submit an invoice for payment requesting the amount awarded to the agency and a due
date which serves as an invoice for audit purposes.
2. Complete
a. A W-9 Form
b. An External Agency Agreement
3. Submit the invoice, W-9, and External Agency Agreement to the City of Galesburg
Administration Office.
4. Include the City of Galesburg, and its logo where possible, as a sponsor on any advertising
or promotional items for the event.
BALANCE SHEET POLICIES
Governmental Accounting Standards Board (GASB) Statement No. 54
Page 9 of 25
Approved December 20, 2021 November 21, 2022
In February 2009, the GASB issued statement number 54, Fund Balance Reporting and
Governmental Fund Type Definitions, which requires the City to make certain decision regarding
the use of resources and classifications of ending fund balance in order for the annual financial
reports (audits) to be in compliance with generally acceptable accounting principles (GAAP).
Fiscal year 2011 was the first year the City was required to and implemented GASB 54. The intent
of GASB 54 is to improve the usefulness of the amounts reported in ending fund balances on the
year-end financial reports by providing clearer fund balance classifications that can be more
consistently applied and by clarifying the existing government fund type definitions.
With GASB 54, a hierarchy of fund balance classifications has been created. These classifications
are based primarily on the extent to which governments are bound by the constraints placed on
resources reported in those funds. This approach is intended to provide users more consistent
and understandable information about a fund’s new resources. Previously, the City reported fund
balances that were reserved, designated or unreserved. With the implementation of GASB 54,
there are five categories required for ending fund balances:
Nonspendable Fund Balance
• Amounts that cannot be spent due to form that are in either short term or longer
term; for example, inventories and prepaid amounts. Also, long-term loan and notes
receivables, and property held for resale would be reported here unless the proceeds
are restricted, committed or assigned.
• Amounts that must be maintained intact legally or contractually such as principal of a
permanent fund.
Restricted Fund Balance The restricted fund balance category includes amounts that can be spent
only for the specific purposes stipulated by constitution, external resource providers, or through
enabling legislation.
• The portion of a Governmental Fund’s fund balance that is subject to external enforceable
legal purpose restrictions as to what the fund balance can be spent on.
Committed Fund Balance The committed fund balance classification includes amounts that can
be used only for the specific purposes determined by a formal action of the government’s highest
level of decision-making authority.
• Action would be required by the same group to remove or change the constraints
placed on the resources.
• Action to constrain the resources must occur prior to yearend; however, the amount
can be determined in the subsequent period.
Assigned Fund Balance Amounts in the assigned fund balance classification are intended to be
used by the government for specific purposes but do not meet the criteria to be classified as
restricted or committed. In governmental funds other than the general fund, assigned fund
balance represents the remaining amount that is not restricted or committed.
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• The portion of a Governmental Fund’s balance to denote management’s intended use
of resources
• For all governmental funds other than the general fund, any remaining positive
amounts not classified as nonspendable, restricted or committed.
• For the general fund, amounts constrained for the intent to be used for a specific
purpose by a governing board or body or official that has been delegated authority to
assign amounts. Amount reported as assigned should not result in a deficit in
unassigned fund balance.
Unassigned Fund Balance Unassigned fund balance is the residual classification for the
government’s general fund and includes all spendable amounts not contained in the other
classifications. Governments are required to disclose information about the processes through
which constraints are imposed on amounts in the committed and assigned classifications
• Available expendable financial resources in a governmental fund that are not the
object of a tentative management plan (i.e., assigned).
• For the general fund, amounts not classified as nonspendable, restricted, committed
or assigned. The general fund is the only fund that would report a positive amount in
unassigned fund balance.
• For all governmental funds other than the general fund, amount expended in excess
of resources that are nonspendable, restricted, committed or assigned (a residual
deficit). In determining a residual deficit, no amount should be reported as assigned.
Positive unassigned fund balance can only be reported in the General Fund.
Note: In non-governmental funds (e.g., water fund); management may decide to “assign” funds
for a specific purpose. This will be done as an internal budgeting procedure rather than as a
formal accounting entry.
Order of Spending of Funds
The City will spend the most restricted dollars before less restricted, in the following order:
Restricted
Committed
Assigned
Unassigned
The Director of Finance and Information Systems will determine if a portion of fund balance
should be assigned.
General Fund and Park & Recreation Fund Balance Policy
To maintain the City’s ability to provide services during emergencies and unexpected declines in
the economy, the City will maintain a General Fund unassigned fund balance of 16 weeks, or
approximately 30 percent of operating expenses. In 2015, the special revenue fund, Parks and
Recreation, was established to record revenues and expenditures for City recreation and park
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Approved December 20, 2021 November 21, 2022
sites. After the initial transfer of funds from the General Fund to the Park and Recreation Fund,
the The Park and Recreation Fund must maintain, at a minimum, 3 weeks or 5 percent of
operating expenditures of the divisions within the fund. The fund balance shall be exclusive of all
other reserves and contingencies and shall be reported as unassigned.
The use of these funds shall be limited to emergencies and unexpected declines in the economy.
The use of fund balance to cover unexpected declines in the economy will be temporary pending
identification of new revenue sources or a reduction of services. Should the balance fall below
the minimum fund balance level, a plan will be submitted to City Council for building the fund
balance to the appropriate level. Such a plan would include the time frame needed to replenish
the fund balance.
After the review and confirmation from the external audit firm that excess General Fund
unassigned fund balance will result for the audited fiscal year, the The Director of Finance and
Information Systems, upon approval by the City Manager, shall annually transfer any General
Fund unreserved unassigned fund balance in excess of the required fund balance amount reserve
to the following liabilities and/or funds in the following order:
1. Police and fire public safety pension funds. If during the most recent completed fiscal
year, the police and fire pension funds were not fully funded to the annual pension funds’
actuarial firm’s recommended contribution amount, the difference between the
recommended contribution and provided contribution will be submitted to the public
safety pension funds. If the excess amount of unassigned fund balance is not sufficient
to fulfill the full requirement of the actuarial recommended contribution for both public
safety pension funds, the excess funds will be divided equally and submitted to each of
the pension funds or if applicable, only up to a pension fund’s recommended actuarial
amount with the remaining amount being provided to the other pension fund and only
up to the actuarial firm’s recommended contribution amount for that pension fund.
2. City replacement programs. If there is any remaining excess unassigned fund balance
available after the payments are made to the public safety pension funds, and if the three
City replacement funds, computer, vehicle and building replacement programs, were not
fully funded during the most recent completed fiscal year, the remaining excess funds
will be distributed equally to the replacement program funds, only to the point that the
replacement program is fully funded with the remaining amount being provided to the
remaining replacement program fund(s) and only, if applicable, up to the replacement
program fund(s) being fully funded.
1.3. Remaining excess unassigned funds. After the public safety pension funds and the
City’s replacement programs have been fully funded for the most recent audited year,
the remaining unassigned fund balance that is in excess of the required unassigned fund
balance to be held per the fund balance policy shall be transferred to the Planning Fund
which was established in fiscal year 2007. The Planning Fund balance shall be held and
utilized for future needs of the City, including capital improvements, economic
development; long-range planning or one-time expenditures that do not increase the
City’s operating expenses.
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Debt Service – Assigning Fund Balance
It is also the policy of the City to assign a portion of Fund Balance in the amount of debt service
payments for revenue bonds and/or for general obligation alternate revenue source for
governmental debt for the following year. These funds may be assigned in the General Fund,
Economic Development Fund or the debt service fund in which the debt will be paid from in the
following year.
Water Fund – Operating Cash and Investment Policy
This policy shall apply to the City’s Water Fund. The policy shall address the minimum amount of
operating cash and investment which shall be set aside for operations. The minimum operating
cash and investments shall be 30 percent of the current annual budgeted expenses for the Water
Fund.
Cash Reserve
The average amount of expenditures over a 12-month period will be computed annually. At a
minimum, 1/12 of the amount will be held as liquid cash through the use of IL Funds or other
short-term investments as deemed appropriate. All other cash shall be invested using a sound
cash management policy and in accordance with the Council approved investment policy.
Investments
The City shall invest all idle cash 100 percent of the time in accordance with the Council approved
investment policy. In accordance with GASB, all investments will be reported at fair value. Short-
term investments are reported at cost, which approximates fair value. Securities traded on a
national or international exchange are valued at the last reported sales price at current exchange
rates. Mortgages are valued on the basis of future principal and interest payments and are
discounted at prevailing interest rates for similar instruments. Investments that do not have an
established market are reported at estimated fair value.
Inventories
Inventories are valued at cost using the first in first out (FIFO) method. The costs of governmental
fund type inventories are recorded as expenditures when consumed rather than when
purchased.
Capital Assets
Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads,
bridges, sidewalks and similar items), are reported in the applicable governmental or business-
type columns in the government-wide financial statements. Capital assets are defined by the City
as assets with an initial, individual cost in excess of the following and an estimated useful life in
excess of five years.
Asset Class
Land
Capitalization
Threshold
$ -
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Approved December 20, 2021 November 21, 2022
Building & Land Improvements, Infrastructure
Intangible Assets
Vehicles, Machinery, Furniture & Equipment
Works of Art, Historical Artifacts
50,000
50,000
25,000
25,000
Capital assets purchased by governmental funds are accounted for as expenditures of the funds
at the time of their acquisition and are then capitalized at cost in the government-wide financial
statements. Donated assets in the governmental and enterprise funds are capitalized at the
estimated fair value at the date of the donation. Depreciation is computed by the straight-line
method over the estimated useful lives of the respective government and enterprise fund assets.
Sales of capital assets are recognized as revenue at the time of the sale. Interest costs incurred
before the end of a construction period of a capital asset will not be capitalized and will be
recognized as an expenditure or expense in the period in which the cost is incurred. Infrastructure
assets are capitalized in the government-wide financial statements. The cost of normal
maintenance and repairs, including street overlays, thatwhich do not add to the value of the asset
or materially extend the assets’ lives are not capitalized.
The estimated useful lives of each fixed asset types are as follows:
Description Years
Land Improvements 10-50
Buildings & Improvements 8-50
Machinery & Equipment 3-30
Streets & Roads 20-40
Brick Streets 50
Water Mains 100
Bridges 60
Asphalt Sidewalk 25
Brick Sidewalk 50
Concrete Sidewalk 40
Traffic Signals 40
Metal Street Lighting 20
Concrete Street Lighting 60
Dams 70
See Capital Improvement Policies for further information relating to property and equipment.
Due To/Due From
Due to/Due from: A separate due to and due from account will be maintained where necessary.
The balances of these accounts will be addressed on a consistent basis with the balances paid off
where appropriate.
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BUDGET POLICIES
The City’s annual budget is adopted on a basis consistent with generally accepted accounting
principles for all governmental funds. All appropriations lapse at fiscal yearend.
Development of the annual budget begins in April and follows the municipal budget system as
defined by State Statutes. The municipal budget system is a well-rounded comprehensive
approach to budgeting. The State Statutes require the budget to be completed in a financially
sound manner and in conformity with a chart of accounts. The budget is prepared by fund,
function, department and division. For example, fund (General); function (public safety);
department (police); division (communications and records).
A one-year balanced budget is prepared annually and formally adopted by City Council. The
budget process includes an update of capital improvement plans, an update of the City’s financial
policies, strategic planning sessions and public hearings.
Department Heads manage their departmental budgets on a division level and in a fiscally
responsible manner. During the financial and annual audit review of the financial reports for the
divisions, the review is at the division level budget as a whole and not at the account number
or line item level of the division budget. Budget to actual performance is reviewed and measured
at both the department and division level by the Director of Finance. When a division is over
budget as a whole, City Council will approve all needed budget adjustments for the specific
division.
Encumbrance accounting is employed in all funds. Encumbrances at year-end are closed and
where necessary presented to City Council during the subsequent budget year as a budget
adjustment.
CAPITAL IMPROVEMENT POLICIES
Capital improvement plans shall be updated annually and incorporated into the budget. The
capital improvement plans are planning documents and do not authorize or fund projects.
Capital projects will be prioritized according to the following guidelines:
1. The extent to which the project addresses a health or safety need.
2. The extent to which the project accomplishes essential preventative maintenance.
3. The extent to which the project utilizes matching funds.
4. The extent to which the project achieves a beneficial cost/benefit ratio.
5. The extent to which the project enhances development opportunities.
6. The extent to which the project addresses a critical community recreational need.
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Replacement of capital outlay items shall be timed at fairly stable intervals so as not to spend
excessively in one year and restrictively in the next.
Standards of maintenance to adequately protect the City’s capital investments shall be
developed and periodically updated. The annual budget will be prepared to meet established
maintenance schedules.
VEHICLE REPLACEMENT PROGRAM
The purpose of the Vehicle Replacement Program is to plan for and provide the means for the
replacement of all City owned vehicles and equipment.
Contributions
Those departments and divisions who use the vehicles and equipment included in the Vehicle
Replacement Fund will make contributions.
Contributions will be calculated during the budget season by the Finance Department staff. The
contribution amounts will be communicated to Department Heads for inclusion in their budget
requests.
Contributions will be calculated using a straight-line method based on the remaining estimated
useful life of the fleet and the estimated replacement cost of the fleet.
Interest Allocations
Interest earned in the Vehicle Replacement Program will be allocated at the end of each fiscal
year based on the division’s cumulative contributions.
Estimated Useful Lives
The estimated useful lives used for equipment and vehicles will be standardized where
appropriate.
Estimated useful lives may be increased if the equipment continues to be reliable and cost
effective to own or decreased if the cost of maintaining the equipment becomes prohibitive.
These changes should be requested in the form of a recommendation to the Director of Finance
based on the expertise of the Garage Superintendent and the approval of the Department Head
responsible for the equipment or vehicle. Changes to the useful lives on the specific equipment
will be noted during the budget process.
Estimated Replacement Costs
The replacement costs of the fleet will be based on cost and value factors related to the
equipment. During the budget process, equipment values will be reviewed and, when
appropriate, updated replacement costs will be based on the City’s experience with recent
purchases, and/or vendor information, and/or current trending replacement costs.
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Approved December 20, 2021 November 21, 2022
Replacement of Equipment & Vehicles
The entire City fleet will be standardized as much as is reasonable. Standard specifications will be
developed and maintained by the Garage Superintendent. The replacement of equipment and
vehicles will be made based on like unit for like unit.
Department and division input will be considered during the budgeting process. Any change in
the type of vehicle and/or equipment that results in an increase in the replacement cost of the
equipment will require approval by the Department Head, Director of Finance and ultimately City
Council through their approval of the Vehicle Replacement Fund budget. All changes should be
requested during the budget process to ensure proper contribution amounts are budgeted.
All equipment and vehicles purchased will be bid based on the bid guidelines established in City
Ordinances. The following items will be considered during the development of the specifications
for the bid process: lease versus purchase, optimum replacement point and the trade value of
equipment or vehicles handed down to other departments.
Pool Car
For purposes of minimizing liability and travel expenditures a pool car will be kept and maintained
by the Central Garage. City employees will be asked to use the car, when it is available, for all
travel outside City limits. Use of the car will be scheduled by the Central Garage and will be
scheduled on a first come first serve basis. Out of town travel will be given priority over those
that need the car for in town travel. Each division will be charged for miles used based on the
effective IRS rate paid.
Documentation
The Finance Department will maintain documentation of actual contributions made during the
prior and current fiscal years.
BUILDING REPAIR & MAINTENANCE PROGRAM
The purpose of the Building Repair & Maintenance Program is to plan and prepare for future
capital improvements to City owned buildings.
Contributions
Contributions will be made by the departments and divisions who are responsible for maintaining
city owned buildings.
Contributions will be calculated during the budget season by the Finance Department staff. The
contribution amounts will be communicated to Department Heads for inclusion in their budget
requests.
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Approved December 20, 2021 November 21, 2022
Contributions will be calculated using a straight-line method based on the remaining estimated
useful life of the capital improvement.
Interest Allocations
Interest earned in the Building Repair and Maintenance Program will be allocated at the end of
each fiscal year based on the division’s cumulative contributions.
Estimated Useful Lives
The estimated useful lives used for capital improvements will be standardized where appropriate.
Estimated useful lives may be increased if the structure or system is in good or acceptable
condition or decreased if the cost of maintaining the structure or system becomes prohibitive.
These changes will be requested in the form of a recommendation to the Director of Finance
based on the expertise of the Purchasing Agent and the approval of the Department Head
responsible for the structure or system. Changes to the useful lives will be noted during the
during the budget process.
Estimated Replacement Costs
The replacement costs of the improvements will be based on cost and value factors related to
the improvements. During the budget process, improvement costs will be reviewed and, when
appropriate, updated replacement costs will be based on vendor information and/or current
trending replacement costs.
Department and division input will be considered during the budgeting process. Any change in
the type of improvement that results in an increase in the replacement cost of the improvement
will require approval by the Department Head, Director of Finance and ultimately City Council
through their approval of the budget. All changes should be requested during the budget process
to ensure proper contribution amounts are budgeted.
All improvements will be bid based on the bid guidelines established by City Ordinances.
Documentation
The Finance Department will maintain documentation of actual contributions made during the
prior and current fiscal years.
COMPUTER REPLACEMENT PROGRAM
The purpose of the Computer Replacement Program is to plan and provide for the replacement
of computer hardware and software.
Contributions
Contributions will be made by the departments and divisions who use the computer hardware
and software.
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Approved December 20, 2021 November 21, 2022
Contributions will be calculated prior to budget season by the Finance Department staff. The
contribution amounts will be communicated to Department Heads for inclusion in their budget
requests.
Contributions will be calculated using a straight-line method based on the remaining estimated
useful life of the capital improvement.
Interest Allocations
Interest earned in the Computer Replacement Program will be allocated at the end of each fiscal
year based on the division’s cumulative contributions.
Estimated Useful Lives
The estimated useful lives used for computer hardware and software will be standardized where
appropriate.
Estimated useful lives may be increased if the equipment or software continues to be reliable
and cost effective to own or decreased if the cost of maintaining the equipment or software
becomes prohibitive. These changes will be requested in the form of a recommendation to the
Director of Finance based on the expertise of the Network Administrator and the approval of the
Department Head responsible for the computer equipment and software. Changes to the useful
lives will be noted during the during the budget process.
Estimated Replacement Costs
The replacement costs of the equipment will be based on cost and value factors related to the
equipment. During the budget process, equipment will be reviewed and, when appropriate,
updated replacement costs will be based on vendor information and/or current trending
replacement costs
Department and division input will be considered during the budgeting process. Any change in
the type of computer hardware or software that results in an increase in the replacement cost of
the hardware or software will require approval by the Department Head, Director of Finance and
ultimately City Council through their approval of the budget. All changes should be requested
during the budget process to ensure proper contribution amounts are budgeted.
All improvements will be bid based on the bid guidelines established by City Ordinances.
Documentation
The Finance Department will maintain documentation of actual contributions made during the
prior and current fiscal years.
DEBT POLICIES
The City of Galesburg shall use long-term debt for capital projects that cannot be financed using
current revenues within the Revenue Policy guidelines.
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Debt financing shall generally be limited to one-time capital improvement projects and only
under the following circumstances:
1. The project’s useful life will exceed the term of the financing.
2. The project’s revenue or specific resources will be sufficient to service the debt.
3. The project will benefit the citizens of Galesburg.
4. Debt financing shall not be appropriate for any recurring purpose.
Tax anticipation debt will be retired annually, and bond anticipation notes will be retired within
six months of the completion of the project.
Refunding bonds may be authorized by the City Council provided such refunding does not result
in an increase in the interest rate and does result in a savings over the life of the bonds.
The City shall maintain good communications with bond rating agencies about its financial
condition. The City will follow a policy of full disclosure on every financial report and bond
prospectus.
A debt analysis will be maintained annually by the Director of Finance and will encompass all debt
of the City including but not limited to:
1. The source of funding for all City debt.
2. Current and future debt capacity analysis.
3. A contingency debt plan should any of the funding sources become unavailable in the
foreseeable future.
4. Compliance with all City debt policies and covenants.
Notification of Reportable Events
On August 20, 2018, the Securities and Exchange Commission (SEC) amended Rule 15c2-12.
Based on the rule, there are sixteen reportable events for which an issuer must provide notice to
the Municipal Securities Rulemaking Board’s Electronic Municipal Market Access (EMMA)
website. In a timely manner, not in excess of ten business days after the occurrence of the event,
notice of any of the following events will be required for:
1) Principal and interest payment delinquencies
2) Non-payment related defaults if material
3) Unscheduled draws on debt service reserves reflecting financial difficulties
4) Unscheduled draws on credit enhancements reflecting financial difficulties
5) Substitution of credit or liquidity providers, or their failure to perform
6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final
determinations of taxability, notices or determinations with respect to the tax status of
the security, or other material events affecting the tax status of the security
7) Modifications to rights of security holders, if material
8) Bond calls, if material, and tender offers
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Approved December 20, 2021 November 21, 2022
9) Defeasances
10) Release, substitution, or sale of property security repayment of the securities, if material
11) Rating changes
12) Bankruptcy, insolvency, receivership, or similar event of the organization
13) The consummation of a merger, consolidation, or acquisition involving an obligated
person or the sale of all or substantially all of the assets of the obligated person, other
than in the ordinary course of business, the entry into a definitive agreement to undertake
such an action or the termination of a definitive agreement relating to any such actions,
other than pursuant to its terms, if material
14) Appointment of a successor or additional trustee or the change of name of a trustee, if
material
15) For new bond issues, as of February 27, 2019, incurrence of a financial obligation of the
obligated person, if material, or agreements to covenants, events of default, remedies,
priority rights, or other similar terms of a financial obligation of the obligated person, any
of which affect security holders, if material; and
16) For new bond issues, as of February 27, 2019, default, event of acceleration, termination
event, modification of terms, or other similar events, under the terms of a financial
obligation of the obligated person, any of which reflect financial difficulties.
The following table provides continuing disclosure undertaking requirements for different types
of issuance scenarios.
New Issuance Is Continuing
Disclosure
Notes
Sold directly to bank No Generally
Less than $1M No
At least $1M and issuer has < $10M of debt Yes • Audited financial statements
• Reportable events
At least $1M and issuer has > $10M of debt Yes • Annual financial report
• Audited financial statements
• Reportable events
Revenue Bonds
New revenues sources should not be pledged towards a bond issue until there is a historical trend
that establishes the credit worthiness of the revenue stream.
The City will increase any related rate in order to attain the revenue necessary to achieve the
required coverage ratio specified in the related revenue bond ordinance.
General Obligation Refunding Bonds, Series 2011C (Prior Taxable General Obligation Bonds,
Series 2003)
Per Resolution 03-2007, approved March 3, 2003, the funds derived from the one-quarter
percent (.25%) increase in the home rule tax approved on March 3, 2003, shall be used for the
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Approved December 20, 2021 November 21, 2022
payment of debt service on the general obligation bonds for the Galesburg Business Park located
between the city of Galesburg and the city of Knoxville.
On September 6, 2011, City Council approved the issuance of the Taxable General Obligation
Refunding Bonds, Series 2011C, which refunded the Taxable General Obligation Series 2003
Bonds. The one-quarter percent increase in the home rule tax, approved in March 2003, will be
utilized for the payment of the debt service on the general obligation bonds for the Galesburg
Business Park located between the City of Galesburg and the City of Knoxville.
FEDERAL FUNDING – OMB UNIFORM GUIDANCE
Implementation of OMB Uniform Guidance
In December 2013, the US Office of Management and Budget (OMB) issued comprehensive grant
reform rules titled “Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards.” With the issuance, important updates were made to specific
areas of Uniform Guidance. Procurement is one of the areas that had significant changes. All 2016
and later single audits will be performed only under the Uniform Guidance requirements.
OMB Uniform Guidance Documentation
The Purchasing Agent will have documented procurement procedures that will reflect federal
law, Uniform Guidance standards and any state regulations. The department receiving federal
funds will follow the procurement steps and activities required to be completed when using
federal funds with the oversight of the Purchasing Agent. The procurement steps will be
documented and all documentation applicable to the procurement and to following the
procurement steps shall be provided to the Purchasing Agent. This includes requests for federal
funding, correspondence for notice of award and formal agreements. The Purchasing Agent will
work with the department in determining the basis for the type of procurement, contract type,
and the basis for the contractor selection and price.
Use of Federal Funds and Oversight of Federal Funding Projects
The City department and divisions will focus on the most economical solution during the
procurement process and must avoid using federal funds for the acquisition of unnecessary
items. The departments and divisions are encouraged to consider the use of shared services and
intergovernmental agreements to foster greater economy and efficiency. The division or
department that is the recipient of the federal awards must maintain an appropriate level of
oversight to ensure that contractors perform in accordance with the terms of their contract. The
City departments and divisions should work closely with the Purchasing Agent to ensure
compliance is met.
PENSION POLICIES
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In 2012, The GASB approved two standards that substantially improves the accounting and
financial report of public employee pensions by state and local governments. Statement No. 67,
Financial Reporting for Pension Plans, revised and established new financial reporting
requirements for most governments that provide their employees with pension benefits.
The new standards improved the way state and local governments report their pension liabilities
and expenses, resulting in a more faithful representation of the full impact of these obligations.
Other improvements include net pension liabilities will be reported on the balance sheet,
providing citizens and other users of financial reports with a clearer picture of the size and nature
of the financial obligations to current and former employees for past services rendered.
Pension plans are distinguished for financial reporting purposes in two ways. First, plans are
classified by whether the income or other benefits that the employee will receive at or after
separation from employment are defined by the benefit terms (a defined benefit plan) or
whether the pensions an employee will receive will depend only on the contributions to the
employee’s account, actual earnings on investments of those contributions, and other factors (a
defined contribution plan).
In addition, defined benefit plans are classified based on the number of governments
participating in a particular pension plan and whether assets and obligations are shared among
the participating governments. Categories include plans where only one employer participates
(single employer); plans in which assets are pooled for investment purposes, but each employer’s
share of the pooled assets is legally available to pay the benefits of only its employees (agent
employer); and plans in which participating employers pool or share obligations to provide
pensions to their employees and plan assets can be used to pay the benefits of employees of any
participating employer (cost-sharing employer).
Pension Funding Policies
The City should have a pension funding policy that is based upon an actuarially determined
annual required contribution (ARC), and that meets the following five policy objectives in an
integrated way. The City will need to strike a balance between competing objectives and
determine the most appropriate time frame in which to meet its goals.
• Actuarially Determined Contributions. A pension funding plan should be based upon
an actuarially determined annual required contribution (ARC) that incorporates both
the cost of benefits in the current year and the amortization of the plan’s unfunded
actuarial accrued liability. State statute requires that the City’s Police and Fire pension
funds to be fully funded by 2033. In order to To achieve or exceed the required State
statute this level of funding by the required desired date, the City will commit to
funding the pension funds, at a minimum, at or between the State actuarial level and
the actuarial firm’s recommended contribution amount.
• Funding Discipline. The City will make a commitment to make timely, actuarially
determined contributions to the retirement system to ensure that sufficient assets
Page 23 of 25
Approved December 20, 2021 November 21, 2022
are available for all current and future retirees. Unless another source of funding is
available, funding will be derived from the property tax levy specifically dedicated for
the purpose of funding the pensions. When the designated property tax or, if
applicable, another other source of revenue is received by the City, the funds will be
transferred in a timely manner to the corresponding pension funds.
• Intergenerational equity. Annual contributions should be reasonably related to the
expected and actual cost of each year of service so that the cost of employee benefits
is paid by the generation of taxpayers who receives services from those employees.
• Contributions as a stable percentage of payroll. Contributions should be managed so
that the City’s costs remain consistent as a percentage of payroll over time.
• Accountability and transparency. Clear reporting of pension funding should include
an assessment of whether, how, and when the plan sponsor will ensure sufficient
assets are available for all current and future retirees.
RISK MANAGEMENT POLICIES
The City is exposed to various risks related to torts, theft of, damage to and destruction of assets;
errors and omissions; and natural disasters for which the City is self-insured and carries
supplemental commercial insurance. To provide essential and effective protection against
catastrophic loss, the City maintains an internal service fund, the Risk Management Fund.
Benefit Policy on Military Duty
Federal and State laws require the City to continue to provide health insurance coverage to an
employee for the duration of his active military service under the same terms and conditions as
applied while an active employee of the City.
Risk Management Fund
The Risk Management Fund will account for general liability, property, worker’s compensation
insurance, and unemployment claims. Each year, an analysis will be completed by the City
Attorney/Administrative Services Director regarding the status of the insurance plans and fees
charged to participating divisions. The City will strive to accumulate retained earnings to serve as
a reserve base on recommendations made by the City Attorney/Administrative Services Director
or third-party administrators. This amount will be computed during the annual budget process.
A reserve of retained earnings is deemed necessary to protect the City from catastrophic events.
A contingent liability will be recognized and maintained on the books for claims incurred but not
paid. The liability will be based on past claim history and information provided by the City
Attorney/Administrative Services Director or third-party administrators.
ECONOMIC DEVELOPMENT FUND
On March 3, 2003, the City Council approved to increase the Home Rule Municipal Retailers
Occupation Tax and the Home Rule Municipal Service Occupation Tax (together commonly
Page 24 of 25
Approved December 20, 2021 November 21, 2022
referred to as the sales tax), from three-quarter percent (.75%) to one percent (1.00%), in order
to provide funding for the purpose of promoting economic development.
The funds derived from the one-quarter percent (.25%) increase in the city sales tax will be used
for purposes of promoting economic development within the city of Galesburg and in areas in
close proximity to the city of Galesburg, including, but not limited to the payment of debt service
on the general obligation bonds issued for the Galesburg Business Park located between the city
of Galesburg and the city of Knoxville. Given the direction of Council to utilize the one-quarter
percent sales tax for payment of the Series 2011C general obligation bonds, the Economic
Development Fund will have on reserve the value of one year’s debt payment to ensure sufficient
funds will be available when needed for the following year principal and interest bond payments.
GASB 34
In June 1999, the GASB issued GASB 34 – Basic Financial Statements and Management’s
Discussion and Analysis for State and Local Governments. This project significantly changed the
accounting and financial reporting for the City of Galesburg.
The most significant changes included in GASB 34 are:
• Government-wide reporting – In addition to reporting at the fund level, the City is
required to consolidate the financial information for the City as a whole and present City-
wide financial statements. This type of consolidation is required for private entity financial
reporting and includes booking depreciation and eliminating entries for internal type
transactions. This change in effect requires closing the books twice using two different
basis’ of accounting.
• Infrastructure reporting – All capital assets, including general infrastructure assets, is
capitalized in the financial statements at their historical cost or estimated historical cost.
This rule applied retroactively to assets that were acquired in fiscal years beginning after
June 15, 1980. In addition to recording all capital assets, the City is required to record
depreciation on all capital assets subject to depreciation including infrastructure assets.
• Major Fund focus – In the past, reporting at fund level was completed based on the type
of fund (governmental, enterprise, agency). GASB 34 requires entities to report major
funds rather than by fund type. Those funds that do not qualify as major are consolidated
and presented as “others.” This significantly affects how budgetary information is
presented in the financial statements.
• New focus for governmental activities – Traditionally, the focus was on changes in current
spendable resources; the new entity wide statements focuses on changes in total
resources or net assets. Net Assets is the new term for Fund Balance at the entity-wide
level. The accounting equation used to be Assets = Liability + Equity. The new equation is
Assets – Liabilities = Net Assets.
• Management’s Discussion & Analysis (MD&A) – GASB 34 requires each organization to
provide a narrative that gives an overview and addresses and analyzes the financial
Page 25 of 25
Approved December 20, 2021 November 21, 2022
activities of the City. This area of the report is considered “required supplementary
information” but not included within the scope of the audit.
• Fiduciary Fund Changes – These changes included limitations on the use of the fund type,
elimination of Expendable Trust Funds and creation of Permanent Funds.
• Elimination of contributed capital amounts and account groups at the government-wide
level.
• Cash Flow Statement Reporting – GASB 34 requires the direct method of reporting cash
flows. Historically governments have used the indirect method, which is a reconciliation
of changes in balance sheet account amounts. The direct method on the other hand,
reconciles net income to cash.
The required implementation date was dependent upon the dollar amount received in revenues
during a specific time frame. The City of Galesburg is a tier 2 municipality and therefore was
required to implement GASB 34 by fiscal year ending 3/31/2004. Administration implemented
the new GASB one year early or fiscal year ending 3/31/2003. Administration took a proactive
approach to implementing GASB 34 and completed the implementation in-house rather than
using consultants and other third parties.
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by GPO Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: Annual Springbrook Maintenance Fees.
SUMMARY RECOMMENDATION: The City Manager, Director of Finance & Information Systems
and Purchasing Agent recommend waiving normal purchasing policies and approving the fiscal
year 2023 Springbrook maintenance fees for the government-wide software utilized by the City
and to allow the Director of Finance and Information Systems to sign the annual maintenance
fee order form.
BACKGROUND: The City currently uses the Springbrook government-wide software to create
efficient processes across the organization. By utilizing this software, many entries can be
streamlined, shared and not duplicated thus creating a more efficient database for the
organization to utilize. Currently, the City utilizes the following modules:
•Accounts payable (Finance Suite)
•Bank reconciliation (Finance Suite)
•General ledger (Finance Suite)
•Budgeting (Finance Suite)
•Accounts receivable
•Building permits
•Business/Occupational tax
•Cash receipting
•Code and contact management
•Fixed assets
•Human resources
•Inventory control
•License & permits
•Parking tickets
•Payroll
•Project management
•Purchase orders
•Utility billing
•Utility billing – online
•Work order management
•Customer relation management
(Finance Suite)
Similar to other government-wide software, maintenance fees must be paid on an annual basis
in order for the City to receive support and updates from the company. The fiscal year 2023
annual maintenance fee is $78,619.50 for the above modules and services.
BUDGET IMPACT: Annual maintenance fee will be distributed in the line items as follows:
General Fund $64,621; Water Fund $9,379; Refuse Fund $4,620
SUPPORTING DOCUMENTATION:
1.None
22-4111
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by GPO Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: June 30, 2022 Investment Schedule.
SUMMARY RECOMMENDATION: Receive item only
BACKGROUND: In order to update City Council on investments held by the City, a report is
submitted quarterly by the Director of Finance & Information Systems. The June 30, 2022
Investment Schedule reports a grand total of investments in the amount of $58,656,676. The
national 3-month T-Bill rate on June 30, 2022, was at 1.66 percent while, at the same timeframe,
the City investments earned an average rate of 1.032 percent.
BUDGET IMPACT: The quarterly investment schedule provides cash and investment details held
by each of the City’s funds as of June 30, 2022.
SUPPORTING DOCUMENTATION:
1.June 30, 2022 Investment Schedule
22-5015
CITY OF GALESBURG
INVESTMENT SCHEDULE
06/30/22
TABLE 1 - WEIGHTED AVERAGE INVESTMENT
GRAND NATIONAL
TOTAL % OF TOTAL RATE LENGTH RATES
Fed Funds 1.58%
CASH IN BANK $548,254.65 0.972%1.445%1
IL FUNDS 15,937,273.57 28.249%1.119%1
Illinois Trust 4,154,276.18 7.364%1.090%1 T-Bills 3 mos.
F&M BANK SAVINGS 12,095,464.31 21.440%1.575%1 1.66%
CERTIFICATE OF DEPOSIT (CD)14,218,000.00 25.202%0.583%506 T-Bills 6 mos.
U.S. TREASURIES 9,462,946.15 16.773%1.293%351 2.44%
TOTAL $56,416,214.86 100.000%1.032%187
RESTRICTED TRUSTS $2,240,461.46
GRAND TOTAL $58,656,676.32
TABLE 2 - INVESTMENT LENGTH SUMMARY
TOTAL 1 DAY 180 DAYS 365 DAYS 730 DAYS 731+ DAYS
CASH IN BANK $548,254.65 $548,254.65 $0.00 $0.00 $0.00 $0.00
IL FUNDS 15,937,273.57 15,937,273.57 0.00 0.00 0.00 0.00
Illinois Trust 4,154,276.18 4,154,276.18 0.00 0.00 0.00 0.00
F&M BANK SAVINGS 12,095,464.31 12,095,464.31 0.00 0.00 0.00 0.00
CERTIFICATE OF DEPOSIT (CD)14,218,000.00 0.00 3,570,000.00 8,203,000.00 0.00 0.00
U.S. TREASURY 9,462,946.15 0.00 2,982,728.00 6,480,218.15 0.00 0.00
TOTAL $56,416,214.86 $32,735,268.71 $6,552,728.00 $14,683,218.15 $0.00 $0.00
RESTRICTED TRUSTS $2,240,461.46
Grand Total $58,656,676.32
11/3/2022 2:41 PM 06.22 Investment Schedule Report bjc 1
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
GENERAL FUND (01)
01 Cash In Bank 10101 $232,236.08 Open Open 1.575%
01 F&M Bank Savings 10102 $865,579.36 Open Open 1.575%
01 IL Funds 10105 $2,833,805.64 Open Open 1.119%
01 Illinois Trust 10108 $81,392.84 Open Open 1.090%
01 Petty Cash 10201-10220 $1,650.00 Open Open N/A
TOTAL CASH & CASH EQUIVALENTS $4,014,663.92
01 BANK- CD - Vest Bank, National Association $240,000.00 08-Mar-22 08-Dec-22 0.500%
01 BANK- CD - Bar Harbor Bank & Trust $240,000.00 21-Aug-21 21-Aug-22 0.150%
01 BANK- CD - Core Bank $245,000.00 17-Sep-21 19-Sep-22 0.220%
01 BANK- CD - EastBank, NA $245,000.00 26-Jan-22 26-Jan-23 0.400%
01 BANK- CD - Farmers Bank & Trust, NA $245,000.00 01-Feb-22 01-Feb-24 0.850%
01 BANK- CD - Financial FSB $45,000.00 08-Sep-21 08-Mar-23 0.250%
01 BANK- CD - First Bank of Ohio $245,000.00 26-Jan-22 26-Jan-23 0.550%
01 BANK- CD - First State Bank of Boise City $240,000.00 31-Jan-22 31-Jan-23 0.550%
01 BANK- CD - Frost State Bank $240,000.00 28-Sep-20 28-Sep-22 0.400%
01 BANK- CD - Gateway First Bank $245,000.00 17-Sep-21 20-Mar-23 0.330%
01 BANK- CD - GBC International Bank $240,000.00 16-Nov-21 16-May-23 0.200%
01 BANK- CD - Global Bank $240,000.00 12-Jan-21 12-Jan-23 0.350%
01 BANK- CD - Merrick Bank $245,000.00 08-Mar-22 08-Mar-23 0.800%
01 BANK- CD - Murphy Bank $200,000.00 31-Jan-22 31-Jan-23 0.400%
01 BANK- CD - One American Bank $245,000.00 26-Jan-22 26-Jan-23 0.520%
01 BANK- CD - Optus Bank $245,000.00 07-Mar-22 07-Mar-24 1.400%
01 BANK- CD - Patriot Bank $240,000.00 09-Jun-22 09-Jun-23 2.350%
01 BANK- CD - Peoples Bank of Kentucky, Inc $240,000.00 03-Feb-21 03-Feb-23 0.350%
01 BANK- CD - Royal Business Bank $240,000.00 29-Nov-21 29-Nov-22 0.199%
01 BANK- CD - Select Bank $240,000.00 17-Mar-21 17-Mar-23 0.250%
01 BANK- CD - SNB Bank, National Association $240,000.00 01-Nov-21 01-Nov-22 0.150%
01 BANK- CD - Spirit Bank $245,000.00 27-Jan-22 27-Jan-23 0.450%
01 BANK- CD - Transportation Alliance Bank $240,000.00 30-May-22 30-May-23 2.050%
11301 $5,330,000.00
01 US TREASURY NTS 912828CAR2 $496,719.00 17-Sep-21 31-Oct-22 0.064%
01 US TREASURY 912796R27 $1,481,560.50 08-Apr-22 29-Dec-22 1.328%
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 2
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
01 US TREASURY NTS 91282DBG5 $492,812.50 17-Sep-21 31-Jan-23 0.110%
01 US TREASURY NTS 91282CBN0 $491,484.50 17-Sep-21 28-Feb-23 0.120%
01 US TREASURY 912828S35 $984,844.00 22-Jun-22 30-Jun-23 2.899%
11390/11392 $3,947,420.50
01 FMTMM Treasury $6,607.45 Open Open 1.430%
11391 $6,607.45
TOTAL INVESTMENTS $9,284,027.95
TOTAL GENERAL FUND $13,298,691.87
MOTOR FUEL TAX (11)
11 Cash In Bank 10101 $0.00 Open Open 1.575%
11 F&M Bank Savings 10102 $289,330.84 Open Open 1.575%
11 IL Funds 10105 $2,792,567.53 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $3,081,898.37
TOTAL MOTOR FUEL TAX $3,081,898.37
GRANTS FUND (13)
13 Cash In Bank 10101 $0.00 Open Open 1.575%
13 F&M Bank Savings 10102 $2,142,093.29 Open Open 1.575%
13 IL Funds 10105 $0.00 Open Open 1.119%
13 Cash 7397 DCEO CDBG Hoursing Rehab 10111 $0.00 Open Open 0.000%
13 Cash 4134 DCEO 2018 Help Grant 10112 $18,025.00 Open Open 0.000%
13 Cash 5097 CDBG Monroe St 10113 $0.00 Open Open 0.000%
13 Cash 7135 DCEO Lead RLF 18-248221 10114 $2,200.00 Open Open 0.000%
13 Cash 7143 DCEO Lead BP 19-306001 10115 $0.00 Open Open 0.000%
13 Cash 7150 DCEOHealthyHme 19307001 10116 $0.00 Open Open 0.000%
TOTAL CASH & CASH EQUIVALENTS $2,162,318.29
TOTAL GRANTS FUND $2,162,318.29
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 3
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
GAS TAX (14)
14 Cash In Bank 10101 $0.00 Open Open 1.575%
14 F&M Bank Savings 10102 $378,588.74 Open Open 1.575%
14 IL Funds 10105 $333,878.66 Open Open 1.119%
14 Illinois Trust 10108 $268,028.92 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $980,496.32
14 BANK -CD - Millbury National Bank $240,000.00 25-Jan-21 25-Jan-23 0.300%
14 BANK- CD - Today's Bank $200,000.00 01-Mar-21 01-Mar-23 0.250%
11301 $440,000.00
TOTAL INVESTMENTS $440,000.00
TOTAL GAS TAX $1,420,496.32
FEDERAL SPECIAL ENFORCEMENT
15 Cash In Bank 10101 $0.00 Open Open 1.575%
15 F&M Bank Savings 10102 $65,358.59 Open Open 1.575%
15 IL Funds 10105 $0.00 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $65,358.59
TOTAL FEDERAL SPECIAL ENFORCEMENT $65,358.59
SPECIAL ENFORCEMENT FUND (16)
16 Cash In Bank 10101 $0.00 Open Open 1.575%
16 F&M Bank Savings 10102 $205,091.64 Open Open 1.575%
16 IL Funds 10105 $141,691.23 Open Open 1.119%
16 Illinois Trust 10108 $100,227.60 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $447,010.47
TOTAL SPECIAL ENFORCEMENT $447,010.47
911 COMMUNICATIONS (17)
17 Cash In Bank 10101 $0.00 Open Open 1.575%
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 4
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
17 F&M Bank Savings 10102 $0.00 Open Open 1.575%
17 IL Funds 10105 ($18,546.82)Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS ($18,546.82)
TOTAL 911 COMMUNICATIONS ($18,546.82)
Storm Water Utility (18)
18 Cash In Bank 10101 $0.00 Open Open 1.575%
18 F&M Bank Savings 10102 $565,333.35 Open Open 1.575%
18 IL Funds 10105 $188,032.43 Open Open 1.119%
18 Illinois Trust 10108 $200,455.28 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $953,821.06
TOTAL STROM WATER UTILITY $953,821.06
Parks & Recreation (19)
19 Cash In Bank 10101 $0.00 Open Open 1.575%
19 F&M Bank Savings 10102 $10,285.60 Open Open 1.575%
19 IL Funds 10105 $1,403,143.14 Open Open 1.119%
19 Illinois Trust 10108 $300,682.97 Open Open 1.090%
19 Petty Cash 10207-10218 $2,800.00 Open Open N/A
TOTAL CASH & CASH EQUIVALENTS $1,716,911.71
19 BANK- CD - New Omni Bank, NA $245,000.00 17-Sep-21 19-Sep-22 0.150%
19 BANK- CD - PromiseOne Bank $245,000.00 17-Feb-22 17-Feb-23 0.550%
11301 $490,000.00
19 US TREASURY BOND 912810EP9 $51,390.65 20-Aug-21 15-Feb-23 0.046%
11390/11392 $51,390.65
19 FMTMM Treasury $98.83 Open Open 1.430%
11391 $98.83
TOTAL INVESTMENTS $541,489.48
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 5
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
TOTAL PARKS & RECRATION $2,258,401.19
AIRPORT OPERATIONS (20)
20 Cash In Bank 10101 $0.00 Open Open 1.575%
20 F&M Bank Savings 10102 $48,871.68 Open Open 1.575%
20 IL Funds 10105 $2,818.43 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $51,690.11
TOTAL AIRPORT OPERATIONS $51,690.11
FOREIGN FIRE BOARD (21)
21 Cash In Bank 10101 $0.00 Open Open 1.575%
21 F&M Bank Savings 10102 $2,241.31 Open Open 1.575%
21 IL Funds 10105 $94,544.88 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $96,786.19
TOTAL FOREIGN FIRE BOARD $96,786.19
PROPERTY REDEVELOPMENT (23)
23 Cash In Bank 10101 $0.00 Open Open 1.575%
23 F&M Bank Savings 10102 $208,458.76 Open Open 1.575%
23 IL Funds 10105 $155,833.99 Open Open 1.119%
23 Illinois Trust 10108 $798,619.37 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $1,162,912.12
TOTAL PROPERTY REDEVELOPMENT $1,162,912.12
ECONOMIC DEVELOPMENT (24)
24 Cash In Bank 10101 $0.00 Open Open 1.575%
24 F&M Bank Savings 10102 $34,987.74 Open Open 1.575%
24 IL Funds 10105 $1,951,257.13 Open Open 1.119%
24 Illinois Trust 10108 $300,682.97 Open Open 1.090%
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 6
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
TOTAL CASH & CASH EQUIVALENTS $2,286,927.84
24 BANK - CD-First Credit Bank $245,000.00 17-Feb-22 17-Feb-23 0.600%
24 BANK - CD-Frontier State Bank $245,000.00 01-Feb-22 01-Feb-23 0.461%
24 BANK - CD-Grand Ridge National Bank $240,000.00 16-May-22 16-May-23 0.800%
11301 $730,000.00
TOTAL INVESTMENTS $730,000.00
TOTAL ECONOMIC DEVELOPMENT $3,016,927.84
CDBG REPAYMENT (25)
25 Cash In Bank 10101 $0.00 Open Open 1.575%
25 F&M Bank Savings 10102 $53,186.75 Open Open 1.575%
25 IL Funds 10105 $212,610.05 Open Open 1.119%
25 Illinois Trust 10108 $100,227.60 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $366,024.40
TOTAL CDBG REPAYMENT $366,024.40
UDAG REPAYMENT (26)
26 Cash In Bank 10101 $0.00 Open Open 1.575%
26 F&M Bank Savings 10102 $121,317.54 Open Open 1.575%
26 IL Funds 10105 $503,573.65 Open Open 1.119%
26 Illinois Trust 10108 $300,682.97 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $925,574.16
26 US Treasury NTS 912828Z86 $496,015.50 17-Sep-21 15-Feb-23 0.109%
11390/11392 $496,015.50
26 FMTMM Treasury $2.15 Open Open 1.430%
11391 $2.15
TOTAL INVESTMENTS $496,017.65
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 7
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
TOTAL UDAG REPAYMENT $1,421,591.81
HANDIVAN (30)
30 Cash In Bank 10101 $0.00 Open Open 1.575%
30 F&M Bank Savings 10102 $0.00 Open Open 1.575%
30 IL Funds 10105 ($983,686.65)Open Open 1.119%
30 First Midwest Bank 10130 $0.00 Open Open 0.000%
30 Petty Cash 10225-10226 $580.00 Open Open N/A
TOTAL CASH & CASH EQUIVALENTS ($983,106.65)
TOTAL HANDIVAN ($983,106.65)
PUBLIC TRANSPORTATION PROJECTS (32)
32 Cash In Bank 10101 $0.00 Open Open 1.575%
32 F&M Bank Savings 10102 $97,352.04 Open Open 1.575%
32 IL Funds 10105 $51,341.13 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $148,693.17
TOTAL PUBLIC TRANSPORTATION PROJECTS $148,693.17
2011B CAPITAL PROJECTS(42)
42 Cash In Bank 10101 $0.00 Open Open 1.575%
42 F&M Bank Savings 10102 $0.00 Open Open 1.575%
42 IL Funds 10105 $0.00 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $0.00
TOTAL 2011B CAPITAL PROJECTS $0.00
2016 GO BOND DEBT SERVICE (43)
43 Cash In Bank 10101 $0.00 Open Open 1.575%
43 F&M Bank Savings 10102 $0.00 Open Open 1.575%
43 IL Funds 10105 $0.00 Open Open 1.119%
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 8
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
TOTAL CASH & CASH EQUIVALENTS $0.00
TOTAL 2016 GO BOND DEBT SERVICE $0.00
2011C Business Park (46)
46 Cash In Bank 10101 $0.00 Open Open 1.575%
46 F&M Bank Savings 10102 $27,128.23 Open Open 1.575%
46 IL Funds 10105 $0.00 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $27,128.23
TOTAL 2011C Business Park $27,128.23
2013A Business Park (47)
47 Cash In Bank 10101 $0.00 Open Open 1.575%
47 F&M Bank Savings 10102 $41,370.71 Open Open 1.575%
47 IL Funds 10105 $0.00 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $41,370.71
TOTAL 2013A Business Park $41,370.71
TIF 3 Regency Project (48)
48 Cash In Bank 10101 $0.00 Open Open 1.575%
48 F&M Bank Savings 10102 $2,521.25 Open Open 1.575%
48 IL Funds 10105 $0.00 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $2,521.25
TOTAL TIF 3 Regency Project $2,521.25
TIF IV (49)
49 Cash In Bank 10101 $19,617.25 Open Open 1.575%
49 F&M Bank Savings 10102 $1,061,296.45 Open Open 1.575%
49 IL Funds 10105 $0.00 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $1,080,913.70
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 9
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
TOTAL TIF IV $1,080,913.70
TIF V (50)
50 Cash In Bank 10101 $4,169.17 Open Open 1.575%
50 F&M Bank Savings 10102 $26,382.72 Open Open 1.575%
50 IL Funds 10105 $0.00 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $30,551.89
TOTAL TIF V $30,551.89
PLAYERS FIELDS CAP IMPROVE (51)
51 Cash In Bank 10101 $50.12 Open Open 1.575%
51 F&M Bank Savings 10102 $23,637.62 Open Open 1.575%
51 IL Funds 10105 $2,168.55 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $25,856.29
TOTAL PLAYERS FIELDS CAP IMPROVE $25,856.29
2016 GO CAPITAL IMPROVEMENT
52 Cash In Bank 10101 $0.00 Open Open 1.575%
52 F&M Bank Savings 10102 $0.00 Open Open 1.575%
52 IL Funds 10105 $0.00 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $0.00
TOTAL 2016 GO CAPITAL IMPROVEMENT $0.00
BUILDING REPAIR & MAINTENANCE (53)
53 Cash In Bank 10101 $0.00 Open Open 1.575%
53 F&M Bank Savings 10102 $36,242.71 Open Open 1.575%
53 IL Funds 10105 $520,550.85 Open Open 1.119%
53 Illinois Trust 10108 $262,300.22 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $819,093.78
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 10
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
53 BANK -CD - American Plus Bank, N.A.$198,000.00 01-Feb-21 02-Feb-23 0.300%
53 BANK -CD - Citizens Progressive Bank $245,000.00 17-Feb-22 18-Aug-23 0.900%
53 BANK -CD - Community Commerce Bank $240,000.00 14-Feb-22 14-Aug-23 0.750%
53 BANK - CD - First Internet Bank of Indiana $140,000.00 22-Feb-22 22-Feb-23 0.410%
53 BANK - CD - Foresight Bank $245,000.00 07-Apr-22 07-Apr-23 1.010%
53 BANK - CD - River Bank $245,000.00 01-Feb-22 01-Feb-24 0.800%
53 BANK - CD - T Bank N.A.$245,000.00 09-Mar-22 11-Sep-23 1.000%
11301 $1,558,000.00
53 US Treasury NTS 91282CAX9 $495,390.50 17-Sep-21 30-Nov-22 0.083%
11390/11392 $495,390.50
53 FMTMM Treasury $142.80 Open Open 1.430%
11391 $142.80
TOTAL INVESTMENTS $2,053,533.30
TOTAL BLDG REPAIR & MAINTENANCE $2,872,627.08
PLANNING FUND (54)
54 Cash In Bank 10101 $0.00 Open Open 1.575%
54 F&M Bank Savings 10102 $1,909,162.56 Open Open 1.575%
54 IL Funds 10105 $0.00 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $1,909,162.56
TOTAL PLANNING FUND $1,909,162.56
TIF DOWNTOWN (55)
55 Cash In Bank 10101 $0.00 Open Open 1.575%
55 F&M Bank Savings 10102 $0.00 Open Open 1.575%
55 IL Funds 10105 $0.00 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $0.00
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 11
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
TOTAL TIF DOWNTOWN $0.00
TIF PROJECT (EAST MAIN) (56)
56 Cash In Bank 10101 $0.00 Open Open 1.575%
56 F&M Bank Savings 10102 $0.00 Open Open 1.575%
56 IL Funds 10105 $340,335.10 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $340,335.10
TOTAL TIF PRJ EAST MAIN $340,335.10
COMPUTER REPLACEMENT FUND (57)
57 Cash In Bank 10101 $0.00 Open Open 1.575%
57 F&M Bank Savings 10102 $193,513.04 Open Open 1.575%
57 IL Funds 10105 $549,631.78 Open Open 1.119%
57 Illinois Trust 10108 $0.00 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $743,144.82
57 BANK - CD-First National Bank of Damariscotta $245,000.00 07-Apr-22 07-Apr-23 0.983%
57 BANK - CD-First National Bank of Paragould $240,000.00 07-Jan-22 09-Jan-23 0.110%
57 BANK - CD-Stearns Bank Holdingford NA $120,000.00 28-Dec-20 28-Sep-22 0.150%
57 BANK - CD-Tristate Capital Bank $100,000.00 30-Jul-21 01-Aug-22 0.290%
11301 $705,000.00
TOTAL INVESTMENTS $705,000.00
TOTAL COMPUTER REPLACEMENT $1,448,144.82
VEHICLE REPLACEMENT (58)
58 Cash In Bank 10101 $0.00 Open Open 1.575%
58 F&M Bank Savings 10102 $0.00 Open Open 1.575%
58 IL Funds 10105 $1,524,428.47 Open Open 1.119%
58 Illinois Trust 10108 $501,138.33 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $2,025,566.80
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 12
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
58 BANK- CD - American Investor Bank & Mortgage $245,000.00 07-Apr-22 09-Jan-23 0.800%
58 BANK- CD - Bath Savings Institution $245,000.00 09-Mar-22 11-Sep-23 0.780%
58 BANK- CD - Caldwell Bank & Trust Co.$245,000.00 17-Feb-22 18-Aug-23 0.900%
58 BANK- CD - Stearns Bank Holdingford $120,000.00 28-Dec-20 28-Sep-22 0.150%
58 BANK -CD- Stearns Bank Upsala NA $240,000.00 28-Dec-20 28-Sep-22 0.150%
58 BANK -CD- Tristate Capital Bank $100,000.00 30-Jul-21 01-Aug-22 0.290%
11301 $1,195,000.00
58 US Treasury NTS 912828CBD2 $493,984.50 17-Sep-21 31-Dec-22 0.095%
58 US Treasury 912828Q29 $990,313.00 17-Sep-21 31-Dec-22 2.742%
11390/11392 $1,484,297.50
58 FMTMM Treasury $493.17 Open Open 1.430%
11391 $493.17
TOTAL INVESTMENTS $2,679,790.67
TOTAL VEHICLE REPLACEMENT $4,705,357.47
UTILITY TAX CAPITAL PROJECTS (59)
59 Cash In Bank 10101 $0.00 Open Open 1.575%
59 F&M Bank Savings 10102 $994,829.04 Open Open 1.575%
59 IL Funds 10105 $146,207.91 Open Open 1.119%
59 Illinois Trust 10108 $11,234.03 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $1,152,270.98
59 BANK - CD - Financial FSB $200,000.00 14-Sep-21 14-Mar-23 0.250%
11301 $200,000.00
59 FMTMM Treasury $0.00 Open Open 1.430%
11391 $0.00
TOTAL INVESTMENTS $200,000.00
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 13
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
TOTAL UTILITY TAX CAPITAL PROJECTS $1,352,270.98
SEMINARY STREET BUSINESS DISTRICT (60)
60 Cash In Bank 10101 $0.00 Open Open 1.575%
60 F&M Bank Savings 10102 $0.00 Open Open 1.575%
60 IL Funds 10105 $22,710.39 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $22,710.39
TOTAL 2011A&B CAPITAL IMPROVEMENT $22,710.39
WATER (61)
61 Cash In Bank 10101 $0.00 Open Open 1.575%
61 F&M Bank Savings 10102 $1,496,286.33 Open Open 1.575%
61 IL Funds 10105 $2,125,417.18 Open Open 1.119%
61 Illinois Trust 10108 $25,941.18 Open Open 1.090%
61 Petty Cash 10210 $100.00 Open Open N/A
TOTAL CASH & CASH EQUIVALENTS $3,647,744.69
61 BANK - CD - ACB Bank $245,000.00 27-Jan-22 27-Jan-23 0.450%
61 BANK - CD - Bank of the Ozarks $240,000.00 22-Sep-20 22-Sep-22 0.400%
61 BANK - CD - Enterprise Bank $240,000.00 26-Aug-21 26-Aug-22 0.200%
61 BANK - CD - Fieldpoint Private Bank & Trust $240,000.00 18-Feb-21 21-Feb-23 0.300%
61 BANK - CD - First American State Bank $240,000.00 22-Mar-22 22-Mar-23 1.375%
61 BANK - CD - Gold Coast Bank $230,000.00 19-Apr-22 19-Apr-23 1.200%
61 BANK - CD - KS Statebank $200,000.00 13-Apr-22 13-Apr-23 0.850%
61 BANK - CD - Luana Savings Bank $240,000.00 22-Feb-21 22-Feb-23 0.250%
61 BANK - CD - Maplemark Bank $245,000.00 27-Jan-22 27-Jan-23 0.500%
61 BANK - CD - Milledgeville State Bank $240,000.00 09-Mar-21 09-Mar-23 0.220%
61 BANK - CD - Modern Bank, National Association $240,000.00 28-Sep-20 28-Sep-22 0.400%
61 BANK - CD - Newburyport Five Cents Savings Bank $245,000.00 09-Mar-22 08-Sep-23 0.800%
61 BANK- CD - Sawyer Savings Bank $240,000.00 30-Oct-20 31-Oct-22 0.250%
61 BANK - CD -Tipton Latham Bank, NA $245,000.00 17-Feb-22 17-Aug-23 1.000%
61 BANK - CD -Upstate National Bank $240,000.00 21-Sep-20 21-Sep-22 0.450%
11301 $3,570,000.00
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 14
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
61 US Treasury NTS 91282CAN1 $497,812.50 17-Sep-21 30-Sep-22 0.056%
61 US Treasury 912828N30 $997,813.00 22-Jun-22 31-Dec-22 2.406%
61 US Treasury 912796M89 $1,492,806.00 08-Apr-22 06-Oct-22 1.327%
11390/11392 $2,988,431.50
61 FMTMM Treasury $10,576.04 Open Open 1.430%
11391 $10,576.04
TOTAL INVESTMENTS $6,569,007.54
TOTAL WATER $10,216,752.23
REFUSE (67)
67 Cash In Bank 10101 $0.00 Open Open 1.575%
67 F&M Bank Savings 10102 $243,987.02 Open Open 1.575%
67 IL Funds 10105 $221,689.93 Open Open 1.119%
67 Illinois Trust 10108 $200,455.28 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $666,132.23
TOTAL REFUSE $666,132.23
RISK MANAGEMENT (78)
78 Cash In Bank 10101 $0.00 Open Open 1.575%
78 F&M Bank Savings 10102 $75,757.17 Open Open 1.575%
78 IL Funds 10105 $783,223.67 Open Open 1.119%
78 Illinois Trust 10108 $702,206.62 Open Open 1.090%
TOTAL CASH & CASH EQUIVALENTS $1,561,187.46
TOTAL RISK MANAGEMENT $1,561,187.46
OPEB Trust (85)
85 Cash In Bank 10101 $345.00 Open Open 1.575%
TOTAL CASH & CASH EQUIVALENTS $345.00
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 15
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
85 INVEST - PRINCIPAL/TRUST 11390 $1,694,957.34 N/A N/A 0.000%
TOTAL INVESTMENTS $1,694,957.34
TOTAL OPEB $1,695,302.34
LINWOOD (88)
88 F&M Bank Savings 10102 $0.00 Open Open 1.575%
88 IL Funds 10105 $0.00 Open Open 1.119%
88 CASH PRINCIPAL W TRUST 10190 $10,021.75 Open Open 0.000%
TOTAL CASH & CASH EQUIVALENTS $10,021.75
88 INVEST - PRINCIPAL/TRUST 11390 $64,512.87 N/A N/A 0.000%
TOTAL INVESTMENTS $64,512.87
TOTAL LINWOOD $74,534.62
EAST LINWOOD (89)
89 Cash In Bank 10101 $0.00 Open Open 1.575%
89 F&M Bank Savings 10102 $0.00 Open Open 1.575%
89 IL Funds 10105 $0.00 Open Open 1.119%
89 CASH PRINCIPAL W TRUST 10190 $63,299.20 Open Open 0.000%
TOTAL CASH & CASH EQUIVALENTS $63,299.20
89 INVEST - PRINCIPAL/TRUST $407,670.30 N/A N/A 0.000%
TOTAL INVESTMENTS 11390 $407,670.30
TOTAL EAST LINWOOD $470,969.50
SANITARY DIST SEWER FUND (91)
91 Cash In Bank 10101 $242,749.18 Open Open 1.575%
91 F&M Bank Savings 10102 $196,900.36 Open Open 1.575%
91 IL Funds 10105 $0.00 Open Open 1.119%
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 16
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
TOTAL CASH & CASH EQUIVALENTS $439,649.54
SANITARY DIST SEWER FUND $439,649.54
PAYROLL FUND (98)
98 Cash In Bank 10101 ($201.04)Open Open 1.575%
PAYROLL FUND ($201.04)
PUBLIC LIBRARY FUND (900)
900 Cash In Bank 10101 $3,350.15 Open Open 1.575%
900 F&M Bank Savings 10102 $480,962.50 Open Open 1.575%
900 IL Funds 10105 $125.42 Open Open 1.119%
900 IL Funds Library 10140 $11,783.14 Open Open 1.119%
900 IL National Bank Library 10145 $530.53 Open Open 0.000%
900 Petty Cash 10200 $1,130.00 Open Open N/A
TOTAL CASH & CASH EQUIVALENTS $497,881.74
TOTAL PUBLIC LIBRARY FUND $497,881.74
PUBLIC LIBRARY LONG TERM CAPITAL (915)
915 Cash In Bank 10101 $533.30 Open Open 1.575%
915 F&M Bank Savings 10102 $182,579.80 Open Open 1.575%
915 IL Funds 10105 $77.87 Open Open 1.119%
915 IL Funds Library 10140 $26,058.89 Open Open 1.119%
915 IL National Bank Library 10145 $469.47 Open Open 0.000%
TOTAL CASH & CASH EQUIVALENTS $209,719.33
TOTAL PUBLIC LIBRARY LONG TERM CAPITAL $209,719.33
PUBLIC LIBRARY CAPITAL IMPROVEMENT/DEVELOPMNT
918 Cash In Bank 10101 $0.00 Open Open 1.575%
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 17
CITY OF GALESBURG
CASH & INVESTMENT SCHEDULE
6/30/22
FAIR PURCHASE MATURITY
FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE
918 F&M Bank Savings 10102 $14,829.57 Open Open 1.575%
918 IL Funds 10105 $0.00 Open Open 1.119%
TOTAL CASH & CASH EQUIVALENTS $14,829.57
TOTAL PUBLIC LIBRARY CAPITAL IMPROVEMENT/DEVELOPMNT $14,829.57
TOTAL CASH & CASH EQUIVALENTS $32,790,669.22
TOTAL OF INVESTMENTS $25,866,007.10
TOTAL CASH & INVESTMENTS $58,656,676.32
11/3/2022, 2:41 PM, bjc, 06.22 Investment Schedule Report 18
INVESTMENT TIME UNTIL
FAIR MARKET MATURITY MATURITY @
TYPE OF INVESTMENT VALUE RATE LENGTH
01 Cash In Bank $232,236.08 1.58%1 1
11 Cash In Bank $0.00 1.58%1 1
13 Cash In Bank $0.00 1.58%1 1
13 Cash CDBG Housing Rehab $0.00 0.00%1 1
13 Cash 2018 Help Grant $18,025.00 0.00%1 1
13 Cash 5097 CDBG Monroe St $0.00 0.00%1 1
13 Cash 7135 DCEO Lead RLF 18-248221 $2,200.00 0.00%1 1
13 Cash 7143 DCEO Lead BP 19-306001 $0.00 0.00%1 1
13 Cash 7150 DCEOHealthyHme 19307001 $0.00 0.00%1 1
14 Cash In Bank $0.00 1.58%1 1
15 Cash In Bank $0.00 1.58%1 1
16 Cash In Bank $0.00 1.58%1 1
17 Cash In Bank $0.00 1.58%1 1
18 Cash In Bank $0.00 1.58%1 1
19 Cash In Bank $0.00 1.58%1 1
20 Cash In Bank $0.00 1.58%1 1
21 Cash In Bank $0.00 1.58%1 1
23 Cash In Bank $0.00 1.58%1 1
24 Cash In Bank $0.00 1.58%1 1
25 Cash In Bank $0.00 1.58%1 1
26 Cash In Bank $0.00 1.58%1 1
30 Cash In Bank $0.00 1.58%1 1
30 First Midwest Bank Cash $0.00 0.00%1 1
32 Cash In Bank $0.00 1.58%1 1
42 Cash In Bank $0.00 1.58%1 1
43 Cash In Bank $0.00 1.58%1 1
46 Cash In Bank $0.00 1.58%1 1
47 Cash In Bank $0.00 1.58%1 1
48 Cash In Bank $0.00 1.58%1 1
49 Cash In Bank $19,617.25 1.58%1 1
50 Cash In Bank $4,169.17 1.58%1 1
51 Cash In Bank $50.12 1.58%1 1
52 Cash In Bank $0.00 1.58%1 1
53 Cash In Bank $0.00 1.58%1 1
54 Cash In Bank $0.00 1.58%1 1
55 Cash In Bank $0.00 1.58%1 1
56 Cash In Bank $0.00 1.58%1 1
57 Cash In Bank $0.00 1.58%1 1
58 Cash In Bank $0.00 1.58%1 1
59 Cash In Bank $0.00 1.58%1 1
60 Cash in Bank $0.00 1.58%1 1
61 Cash In Bank $0.00 1.58%1 1
67 Cash In Bank $0.00 1.58%1 1
78 Cash In Bank $0.00 1.58%1 1
85 Cash In Bank $345.00 1.58%1 1
89 Cash In Bank $0.00 1.58%1 1
98 Cash In Bank ($201.04)1.58%1 1
91 Cash In Bank $242,749.18 1.58%1 1
900 Cash In Bank $3,350.15 1.58%1 1
915 Cash In Bank $533.30 1.58%1 1
918 Cash In Bank $0.00 1.58%1 1
$523,074.21
CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE
30-Jun-22
11/3/2022 2:41 PM 06.22 Investment Schedule Report bjc 19
INVESTMENT TIME UNTIL
FAIR MARKET MATURITY MATURITY @
TYPE OF INVESTMENT VALUE RATE LENGTH
CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE
30-Jun-22
01 Petty Cash $1,650.00 N/A 1 1
19 Petty Cash $2,800.00 N/A 1 1
30 Petty Cash $580.00 N/A 1 1
61 Petty Cash $100.00 N/A 1 1
900 Petty Cash $1,130.00 N/A 1 1
$6,260.00
900 IL National Bank Library 530.53 0.00%1 1
915 IL National Bank Library 469.47 0.00%1 1
$1,000.00
88 CASH PRINCIPAL W TRUST $10,021.75 0.00%1 1
89 CASH PRINCIPAL W TRUST $63,299.20 0.00%1 1
$73,320.95
01 IL Funds $2,833,805.64 1.12%1 1
11 IL Funds 2,792,567.53 1.12%1 1
13 IL Funds 0.00 1.12%1 1
14 IL Funds 333,878.66 1.12%1 1
15 IL Funds 0.00 1.12%1 1
16 IL Funds 141,691.23 1.12%1 1
17 IL Funds (18,546.82)1.12%1 1
18 IL Funds 188,032.43 1.12%1 1
19 IL Funds 1,403,143.14 1.12%1 1
20 IL Funds 2,818.43 1.12%1 1
21 IL Funds 94,544.88 1.12%1 1
23 IL Funds 155,833.99 1.12%1 1
24 IL Funds 1,951,257.13 1.12%1 1
25 IL Funds 212,610.05 1.12%1 1
26 IL Funds 503,573.65 1.12%1 1
30 IL Funds (983,686.65)1.12%1 1
32 IL Funds 51,341.13 1.12%1 1
42 IL Funds 0.00 1.12%1 1
43 IL Funds 0.00 1.12%1 1
46 IL Funds 0.00 1.12%1 1
47 IL Funds 0.00 1.12%1 1
48 IL Funds 0.00 1.12%1 1
49 IL Funds 0.00 1.12%1 1
50 IL Funds 0.00 1.12%1 1
51 IL Funds 2,168.55 1.12%1 1
52 IL Funds 0.00 1.12%1 1
53 IL Funds 520,550.85 1.12%1 1
54 IL Funds 0.00 1.12%1 1
55 IL Funds 0.00 1.12%1 1
56 IL Funds 340,335.10 1.12%1 1
57 IL Funds 549,631.78 1.12%1 1
58 IL Funds 1,524,428.47 1.12%1 1
59 IL Funds 146,207.91 1.12%1 1
60 IL Funds 22,710.39 1.12%1 1
61 IL Funds 2,125,417.18 1.12%1 1
67 IL Funds 221,689.93 1.12%1 1
11/3/2022 2:41 PM 06.22 Investment Schedule Report bjc 20
INVESTMENT TIME UNTIL
FAIR MARKET MATURITY MATURITY @
TYPE OF INVESTMENT VALUE RATE LENGTH
CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE
30-Jun-22
78 IL Funds 783,223.67 1.12%1 1
88 IL Funds 0.00 1.12%1 1
89 IL Funds 0.00 1.12%1 1
91 IL Funds 0.00 1.12%1 1
900 IL Funds 125.42 1.12%1 1
915 IL Funds 77.87 1.12%1 1
918 IL Funds 0.00 1.12%1 1
900 IL Funds Library 11,783.14 1.12%1 1
915 IL Funds Library 26,058.89 1.12%1 1
$15,937,273.57
01 F&M Bank Savings 865,579.36 1.58%1 1
11 F&M Bank Savings 289,330.84 1.58%1 1
13 F&M Bank Savings 2,142,093.29 1.58%1 1
14 F&M Bank Savings 378,588.74 1.58%1 1
15 F&M Bank Savings 65,358.59 1.58%1 1
16 F&M Bank Savings 205,091.64 1.58%1 1
17 F&M Bank Savings 0.00 1.58%1 1
18 F&M Bank Savings 565,333.35 1.58%1 1
19 F&M Bank Savings 10,285.60 1.58%1 1
20 F&M Bank Savings 48,871.68 1.58%1 1
21 F&M Bank Savings 2,241.31 1.58%1 1
23 F&M Bank Savings 208,458.76 1.58%1 1
24 F&M Bank Savings 34,987.74 1.58%1 1
25 F&M Bank Savings 53,186.75 1.58%1 1
26 F&M Bank Savings 121,317.54 1.58%1 1
30 F&M Bank Savings 0.00 1.58%1 1
32 F&M Bank Savings 97,352.04 1.58%1 1
42 F&M Bank Savings 0.00 1.58%1 1
43 F&M Bank Savings $0.00 1.58%1 1
46 F&M Bank Savings 27,128.23 1.58%1 1
47 F&M Bank Savings 41,370.71 1.58%1 1
48 F&M Bank Savings 2,521.25 1.58%1 1
49 F&M Bank Savings 1,061,296.45 1.58%1 1
50 F&M Bank Savings 26,382.72 1.58%1 1
51 F&M Bank Savings 23,637.62 1.58%1 1
52 F&M Bank Savings 0.00 1.58%1 1
53 F&M Bank Savings 36,242.71 1.58%1 1
54 F&M Bank Savings 1,909,162.56 1.58%1 1
55 F&M Bank Savings 0.00 1.58%1 1
56 F&M Bank Savings 0.00 1.58%1 1
57 F&M Bank Savings 193,513.04 1.58%1 1
58 F&M Bank Savings 0.00 1.58%1 1
59 F&M Bank Savings 994,829.04 1.58%1 1
60 F&M Bank Savings 0.00 1.58%1 1
61 F&M Bank Savings 1,496,286.33 1.58%1 1
67 F&M Bank Savings 243,987.02 1.58%1 1
78 F&M Bank Savings 75,757.17 1.58%1 1
88 F&M Bank Savings 0.00 1.58%1 1
89 F&M Bank Savings 0.00 1.58%1 1
91 F&M Bank Savings 196,900.36 1.58%1 1
900 F&M Bank Savings 480,962.50 1.58%1 1
11/3/2022 2:41 PM 06.22 Investment Schedule Report bjc 21
INVESTMENT TIME UNTIL
FAIR MARKET MATURITY MATURITY @
TYPE OF INVESTMENT VALUE RATE LENGTH
CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE
30-Jun-22
915 F&M Bank Savings 182,579.80 1.58%1 1
918 F&M Bank Savings 14,829.57 1.58%1 1
12,095,464.31
01 Illinois Trust 81,392.84 1.09%1 1
14 Illinois Trust 268,028.92 1.09%1 1
16 Illinois Trust 100,227.60 1.09%1 1
18 Illinois Trust 200,455.28 1.09%1 1
19 Illinois Trust 300,682.97 1.09%1 1
23 Illinois Trust 798,619.37 1.09%1 1
24 Illinois Trust 300,682.97 1.09%1 1
25 Illinois Trust 100,227.60 1.09%1 1
26 Illinois Trust 300,682.97 1.09%1 1
53 Illinois Trust 262,300.22 1.09%1 1
57 Illinois Trust 0.00 1.09%1 1
58 Illinois Trust 501,138.33 1.09%1 1
59 Illinois Trust 11,234.03 1.09%1 1
61 Illinois Trust 25,941.18 1.09%1 1
67 Illinois Trust 200,455.28 1.09%1 1
78 Illinois Trust 702,206.62 1.09%1 1
4,154,276.18
01 BANK- CD - Vest Bank, National Association 240,000.00 0.50%275 30
01 BANK- CD - Bar Harbor Bank & Trust 240,000.00 0.15%365 30
01 BANK- CD - Core Bank 245,000.00 0.22%367 30
01 BANK- CD - EastBank, NA 245,000.00 0.40%365 60
01 BANK- CD - Farmers Bank & Trust, NA 245,000.00 0.85%730 90
01 BANK- CD - Financial FSB 45,000.00 0.25%546 60
01 BANK- CD - First Bank of Ohio 245,000.00 0.55%365 60
01 BANK- CD - First State Bank of Boise City 240,000.00 0.55%365 60
01 BANK- CD - Frost State Bank 240,000.00 0.40%730 30
01 BANK- CD - Gateway First Bank 245,000.00 0.33%549 60
01 BANK- CD - GBC International Bank 240,000.00 0.20%546 60
01 BANK- CD - Global Bank 240,000.00 0.35%730 60
01 BANK- CD - Merrick Bank 245,000.00 0.80%365 60
01 BANK- CD - Murphy Bank 200,000.00 0.40%365 60
01 BANK- CD - One American Bank 245,000.00 0.52%365 60
01 BANK- CD - Optus Bank 245,000.00 1.40%731 90
01 BANK- CD - Patriot Bank 240,000.00 2.35%365 60
01 BANK- CD - Peoples Bank of Kentucky, Inc 240,000.00 0.35%730 60
01 BANK- CD - Royal Business Bank 240,000.00 0.20%365 30
01 BANK- CD - Select Bank 240,000.00 0.25%730 60
01 BANK- CD - SNB Bank, National Association 240,000.00 0.15%365 30
01 BANK- CD - Spirit Bank 245,000.00 0.45%365 60
01 BANK- CD - Transportation Alliance Bank 240,000.00 2.05%365 60
14 BANK -CD - Millbury National Bank 240,000.00 0.30%730 60
14 BANK- CD - Today's Bank 200,000.00 0.25%730 60
19 BANK- CD - New Omni Bank, NA 245,000.00 0.15%367 30
19 BANK- CD - PromiseOne Bank 245,000.00 0.55%365 60
24 BANK - CD-First Credit Bank 245,000.00 0.60%365 60
24 BANK - CD-Frontier State Bank 245,000.00 0.46%365 60
24 BANK - CD-Grand Ridge National Bank 240,000.00 0.80%365 60
11/3/2022 2:41 PM 06.22 Investment Schedule Report bjc 22
INVESTMENT TIME UNTIL
FAIR MARKET MATURITY MATURITY @
TYPE OF INVESTMENT VALUE RATE LENGTH
CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE
30-Jun-22
53 BANK -CD - American Plus Bank, N.A.198,000.00 0.30%731 60
53 BANK -CD - Citizens Progressive Bank 245,000.00 0.90%547 90
53 BANK -CD - Community Commerce Bank 240,000.00 0.75%546 90
53 BANK - CD - First Internet Bank of Indiana 140,000.00 0.41%365 60
53 BANK - CD - Foresight Bank 245,000.00 1.01%365 60
53 BANK - CD - River Bank 245,000.00 0.80%730 90
53 BANK - CD - T Bank N.A.245,000.00 1.00%551 90
57 BANK - CD-First National Bank of Damariscotta 245,000.00 0.98%365 60
57 BANK - CD-First National Bank of Paragould 240,000.00 0.11%367 60
57 BANK - CD-Stearns Bank Holdingford NA 120,000.00 0.15%639 30
57 BANK - CD-Tristate Capital Bank 100,000.00 0.29%367 30
58 BANK- CD - American Investor Bank & Mortgage 245,000.00 0.80%277 60
58 BANK- CD - Bath Savings Institution 245,000.00 0.78%551 90
58 BANK- CD - Caldwell Bank & Trust Co.245,000.00 0.90%547 90
58 BANK- CD - Stearns Bank Holdingford 120,000.00 0.15%639 30
58 BANK -CD- Stearns Bank Upsala NA 240,000.00 0.15%639 30
58 BANK -CD- Tristate Capital Bank 100,000.00 0.29%367 30
59 BANK - CD - Financial FSB 200,000.00 0.25%546 60
61 BANK - CD - ACB Bank 245,000.00 0.45%365 60
61 BANK - CD - Bank of the Ozarks 240,000.00 0.40%730 30
61 BANK - CD - Enterprise Bank 240,000.00 0.20%365 30
61 BANK - CD - Fieldpoint Private Bank & Trust 240,000.00 0.30%733 60
61 BANK - CD - First American State Bank 240,000.00 1.38%365 60
61 BANK - CD - Gold Coast Bank 230,000.00 1.20%365 60
61 BANK - CD - KS Statebank 200,000.00 0.85%365 60
61 BANK - CD - Luana Savings Bank 240,000.00 0.25%730 60
61 BANK - CD - Maplemark Bank 245,000.00 0.50%365 60
61 BANK - CD - Milledgeville State Bank 240,000.00 0.22%730 60
61 BANK - CD - Modern Bank, National Association 240,000.00 0.40%730 30
61 BANK - CD - Newburyport Five Cents Savings Bank 245,000.00 0.80%548 90
61 BANK- CD - Sawyer Savings Bank 240,000.00 0.25%731 30
61 BANK - CD -Tipton Latham Bank, NA 245,000.00 1.00%546 90
61 BANK - CD -Upstate National Bank 240,000.00 0.45%730 30
$14,218,000.00
01 FMTMM Treasury 6,607.45 0.00%1 1
19 FMTMM Treasury 98.83 1.43%1 1
26 FMTMM Treasury 2.15 1.43%1 1
53 FMTMM Treasury 142.80 1.43%1 1
58 FMTMM Treasury 493.17 1.43%1 1
59 FMTMM Treasury 0.00 1.43%1 1
61 FMTMM Treasury 10,576.04 1.43%1 1
$17,920.44
85 CASH PRINCIPAL W TRUST 1,694,957.34 0.00%1 1
88 INVEST - PRINCIPAL/TRUST 64,512.87 0.00%1 1
89 INVEST - PRINCIPAL/TRUST 407,670.30 0.00%1 1
$2,167,140.51
01 US TREASURY NTS 496,719.00 0.06%409 30
01 US TREASURY 1,481,560.50 1.33%265 60
01 US TREASURY NTS 492,812.50 0.11%501 60
11/3/2022 2:41 PM 06.22 Investment Schedule Report bjc 23
INVESTMENT TIME UNTIL
FAIR MARKET MATURITY MATURITY @
TYPE OF INVESTMENT VALUE RATE LENGTH
CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE
30-Jun-22
01 US TREASURY NTS 491,484.50 0.12%529 60
01 US TREASURY 984,844.00 2.90%373 60
19 US TREASURY BOND $51,390.65 0.05%544 60
26 US Treasury NTS $496,015.50 0.11%516 60
53 US Treasury NTS $495,390.50 0.08%439 30
58 US Treasury NTS $493,984.50 0.09%470 60
58 US Treasury $990,313.00 2.74%470 60
61 US Treasury NTS $497,812.50 0.06%378 30
61 US Treasury $997,813.00 2.41%192 60
61 US Treasury $1,492,806.00 1.33%181 30
$9,462,946.15
GRAND TOTAL INVESTMENTS $58,656,676.32
$0.00
11/3/2022 2:41 PM 06.22 Investment Schedule Report bjc 24
IL FUNDS, SAV &
WFTMM
58.0%
BANK -CD
25.2%
U.S. TREASURY
16.8%
Total Investment By Type
6/30/2022
CITY CLERK’S OFFICE
Operating Under Council – Manager Government Since 1957
TO: City Council Members
FROM: Mayor Peter Schwartzman
DATE: November 21, 2022
SUBJECT: New Commission Appointments
COMMISSION TERM EXPIRES
Youth Commission
Reverend Andrew Jowers December 2025
Fire Pension Fund Board
Bradley Nolden April 2024
22-6006
Kelli Bennewitz <kbennewi@ci.galesburg.il.us>
City Boards and Commissions
1 message
noreply@revize.com <noreply@revize.com>Sun, Oct 30, 2022 at 7:28 PM
Reply-To:
To: kbennewi@ci.galesburg.il.us
Cc: ewelch@ci.galesburg.il.us
Date =
First-Name = Andrew
Middle = J
Last-Name = Jowers
Address =
City-State-Zip-Code = Galesburg, IL 61401
Phone-1 =
Phone-2 =
Email = andyjowers@yahoo.com
Board--Commission[] = Youth Commission
Reasons-for-interest = I am a parent, a grandparent, and great grandparent with a vast background of working with youth
as an educator and mentor. I want to share my knowledge and experience with our youth.
Years-as-Resident = Eight
Employer-Name = Retired 2020
Employer-Address = N/A
How-Long-Employed = N/A
Education = 2 Associates in Applied Science, Illinois Central College, Bachelor of Arts in Management, University of
Illinois at Springfield also need 22 hours for Associates of Arts in Architecture
Hobbies = Drawing and writing
Interests = Residential Construction and Renovations
Additional-Information =
Qualifications = Teen Court Board Member, Local Pastor, and Former Peoria Branch NAACP Education Chairperson
Gender[] = Male
Birthdate =
User:
Printed:11/16/2022 - 12:37PM
shelms
Transactions by Account
Batch:00016.11.2022
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10407-00 Amanda Jennings Cell Phone Allowance - AJennings 15.0010/31/2022
001-0000-10407-00 Stratus Networks, Inc 11/22 Services 474.1911/16/2022
001-0000-10407-00 Kevon Williams Refund: Overpayment Ticket #A019010 25.0011/16/2022
001-0000-10701-00 Hewlett Packard Enterprise Company Jan 1 2023 to Dec 31 2023 Annual HP Hardware support renewal 6,881.16 000009228111/16/2022
001-0000-10701-00 LeaseAccelerator Services LLC 12/22-11/23 EZLease Cloud 1,500.0011/16/2022
001-0000-10701-00 Radiotronics, Inc 1/23 - 1/24 Ace Watch Dog 336.0011/16/2022
001-0000-10801-00 Advance Auto Parts Stop Lamps 173.3610/31/2022
001-0000-10801-00 Napa Auto Parts Hose Clamps 31.6010/31/2022
001-0000-10801-00 Nichols Diesel Service, Inc.Fuel Filters 222.1210/31/2022
001-0000-10802-00 Certified Laboratories Diesel Fuel Additive Underground Tank 828.7311/16/2022
001-0000-10802-00 Herr Petroleum Corp 1,800 Gallon Diesel #1 9,178.27 000009209811/16/2022
001-0000-10802-00 Herr Petroleum Corp 4,200 Winter Fuel Additive 168.00 000009209811/16/2022
001-0000-10802-00 Herr Petroleum Corp 1,800 Winter Fuel Additive 72.00 000009209811/16/2022
001-0000-10802-00 Herr Petroleum Corp 8,004 GAL REG N/L ETH 25,059.96 000009209811/16/2022
001-0000-10802-00 Herr Petroleum Corp 4,200 Gal Diesel #2 20,195.45 000009209811/16/2022
001-0000-20102-00 Stratus Networks, Inc 11/22 Services 1,328.5011/16/2022
001-0000-22002-00 BARBARA HUSTON Reissue UB Refund Check #96885 DTD 08/15/2022 79.6511/16/2022
66,568.99Subtotal for Divison: 0000
001-0105-54000-00 Dwight White Cell Phone Allowance 30.0010/31/2022
001-0105-54000-00 Bradley Hix Cell Phone Allowance 30.0010/31/2022
001-0105-54000-00 W Wayne Dennis Cell Phone Allowance 30.0010/31/2022
90.00Subtotal for Divison: 0105
001-0110-54000-00 Cathy St George Cell Phone Allowance 30.0010/31/2022
001-0110-61000-00 Galesburg Electric, Inc.Light bulbs, Push-In Conn 14.4811/16/2022
001-0110-61000-00 Office Specialists, Inc.Address Labels 20.0911/16/2022
64.57Subtotal for Divison: 0110
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 1
22-8021
Account Number Vendor AmountDescription PO No Date
001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 30.0010/31/2022
001-0115-55500-00 Municipal Clerks of Illinois MCI Dues - K Bennewitz E-Gugliotta 150.0011/16/2022
001-0115-61000-00 Office Specialists, Inc.Sign Here Flags 26.5411/16/2022
001-0115-61000-00 Office Specialists, Inc.Return Paper -8.3511/16/2022
198.19Subtotal for Divison: 0115
001-0120-54000-00 Jessica Pease Cell Phone Allowance 30.0010/31/2022
001-0120-54000-00 Janet Lytle Cell Phone Allowance 30.0010/31/2022
60.00Subtotal for Divison: 0120
001-0145-51010-00 James M Kelly, Attorney 07/22 Legal Fees 1,667.7011/16/2022
001-0145-51010-00 James M Kelly, Attorney 07/22 Legal Fees 49.5011/16/2022
001-0145-51010-00 James M Kelly, Attorney 08/22 Legal Fees 363.0011/16/2022
001-0145-51010-00 James M Kelly, Attorney 08/22 Legal Fees 115.5011/16/2022
001-0145-51010-00 James M Kelly, Attorney 07/22 Legal Fees 1,023.0011/16/2022
001-0145-51010-00 James M Kelly, Attorney 08/22 Legal Fees 571.5711/16/2022
001-0145-51010-00 James M Kelly, Attorney 08/22 Legal Fees 49.5011/16/2022
001-0145-51010-00 James M Kelly, Attorney 08/22 Legal Fees 49.5011/16/2022
001-0145-51010-00 James M Kelly, Attorney 08/22 Legal Fees 49.5011/16/2022
001-0145-51010-00 James M Kelly, Attorney 07/22 Legal Fees 7,012.5011/16/2022
001-0145-51010-00 James M Kelly, Attorney 07/22 Legal Fees 49.5011/16/2022
11,000.77Subtotal for Divison: 0145
001-0160-59516-00 Matthew Reed Av Services 10/17/22 Council Meeting 120.0011/16/2022
001-0160-59516-00 Jeffrey R Cervantez Av Servicves 3 Meetings 276.0011/16/2022
001-0160-59521-00 Knox County Humane Society 12/22 Transporting & Housing of Animals 19,510.00 000009216111/16/2022
19,906.00Subtotal for Divison: 0160
001-0205-54000-00 Tanya Billeter Cell Phone Allowance 30.0010/31/2022
001-0205-54000-00 Denise Hensley Cell Phone Allowance 30.0010/31/2022
001-0205-54000-00 Sharon Heiden Cell Phone Allowance 30.0010/31/2022
001-0205-54000-00 Gloria Osborn Cell Phone Allowance 30.0010/31/2022
001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0010/31/2022
001-0205-54000-00 Gloria Osborn Internet Allowance 30.0010/31/2022
001-0205-61800-00 Office Specialists, Inc.Chair 514.7911/16/2022
694.79Subtotal for Divison: 0205
001-0207-54000-00 Orlando Lucero Cell Phone Allowance 30.0010/31/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 30.0010/31/2022
001-0207-54000-00 Oneida Network Services, Inc 11/22 Internet Kerzi 50.0011/16/2022
110.00Subtotal for Divison: 0207
001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 30.0010/31/2022
30.00Subtotal for Divison: 0305
001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0010/31/2022
001-0306-54000-00 Eric Heiden Cell Phone Allowance 30.0010/31/2022
001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0010/31/2022
001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0010/31/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 1223 E Losey 48.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 112 S Whitesboro 380.0011/16/2022
001-0306-55400-00 Werner Restoraton Services, Inc.Board Up - 224 N Broad st 378.1511/16/2022
001-0306-55400-00 Werner Restoraton Services, Inc.Board Up- 465 W Second St 621.3011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 1149 Mcclure 189.8011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 1013 E Berrien 48.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 887 E Third 205.4011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 1911 E Main st 52.5011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 1566 Meadow Lark 174.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Call Out Fee 317 N Broad stTrash Removal 1058 W Main 47.5011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 58 N Pearl 118.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 268 Seminary 719.8011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 643 Day 710.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 268 Seminary 992.7611/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal 290 N Seminary 30.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 1275 S Cherry 2,505.0011/16/2022
001-0306-55400-00 Werner Restoraton Services, Inc.3x 10/22 Board Up - 1150 W Carl Sandburg 990.4011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 290 N Seminary 140.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 543 N West 205.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 1352 E Brooks 48.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - Sandburg Mall 1,052.6011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 238 S Seminary 236.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 615 W Main 118.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Call Out Fee 1911 E Main st 30.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Call Out Fee 317 N Broad st 30.0011/16/2022
001-0306-55400-00 Werner Restoraton Services, Inc.Board Up- 1470 Grand Ave 244.0011/16/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 3
Account Number Vendor AmountDescription PO No Date
001-0306-55400-00 Kendall Zimmerman Trash Removal - 1215 E Brooks 150.0011/16/2022
001-0306-55400-00 Kendall Zimmerman Trash Removal - 735 W South 118.0011/16/2022
001-0306-61000-00 Office Specialists, Inc.Fork's Spoons Plates Towels 16.9711/16/2022
10,719.18Subtotal for Divison: 0306
001-0410-54000-00 Jamie West Cell Phone Allowance 30.0010/31/2022
001-0410-54000-00 Nolan Peterson Cell Phone Allowance 30.0010/31/2022
001-0410-54000-00 Brayden Bledsoe Cell Phone Allowance 30.0010/31/2022
001-0410-54000-00 Wayne Carl Cell Phone Allowance 30.0010/31/2022
001-0410-54000-00 Matthew Kirgan Cell Phone Allowance 30.0010/31/2022
001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0010/31/2022
001-0410-61000-00 Office Specialists, Inc.Fork's Spoons Plates Towels 16.9811/16/2022
001-0410-61000-00 Office Specialists, Inc.Batteries 134.7911/16/2022
331.77Subtotal for Divison: 0410
001-0445-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 22.7911/16/2022
001-0445-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 76.0611/16/2022
001-0445-54000-00 Myron Miller Cell Phone Allowance 30.0010/31/2022
001-0445-55500-00 USA LIFT - Service Lift Inspections 1,257.0011/16/2022
001-0445-55700-00 Royal Cleaning Services 11/22 Janitorial Services 266.0011/16/2022
001-0445-57500-00 Aramark Uniform Serv. Inc.10/22 Services 67.8411/16/2022
001-0445-57500-00 Aramark Uniform Serv. Inc.10/22 Services 67.8411/16/2022
001-0445-62500-00 Ford of Galesburg Oil Tube #152 111.8811/16/2022
001-0445-62500-00 Ford of Galesburg Cooler LIne #162 77.1211/16/2022
001-0445-62500-00 Ford of Galesburg MAF Sensor #152 150.6111/16/2022
001-0445-62500-00 Pomp's Tire - Galesburg Tires #162 254.3411/16/2022
001-0445-63000-00 Advance Auto Parts Hose Roll 37.2511/16/2022
001-0445-66500-00 Advance Auto Parts Fuel Filter 4.5411/16/2022
2,423.27Subtotal for Divison: 0445
001-0450-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 50.1311/16/2022
001-0450-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 97.1911/16/2022
001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0010/31/2022
001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0010/31/2022
001-0450-55700-00 Four Seasons Pest Control 10/22 Services 40.0011/16/2022
001-0450-61000-00 Office Specialists, Inc.Misc Office Supplies 190.5711/16/2022
001-0450-62500-00 Nichols Diesel Service, Inc.Bushing #115 5.6011/16/2022
001-0450-62500-00 Nichols Diesel Service, Inc.Hoses #108 23.8010/31/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0450-62500-00 Nichols Diesel Service, Inc.Clamp #107 271.6911/16/2022
001-0450-62500-00 Advance Auto Parts Rust Treatment #115 43.3611/16/2022
001-0450-62500-00 Nichols Diesel Service, Inc.Radiator #109 1,809.0211/16/2022
001-0450-62500-00 Nichols Diesel Service, Inc.Clamp Kit #109 330.5211/16/2022
001-0450-65000-00 Office Specialists, Inc.Towels, Disinvectant Spray, Toner 229.7411/16/2022
3,151.62Subtotal for Divison: 0450
001-0505-51000-00 Stephen L Woody 2 Exams New Hires 300.0011/16/2022
001-0505-51000-00 Stephen L Woody 6 Exams New Hires 900.0011/16/2022
001-0505-51500-00 Gatehouse Media Online Ads Acct#00024269 200.0011/16/2022
001-0505-54500-00 Robert T. Fulton Lodge/Meal- IL Fire&Police Commission Conf- Naperville R.Fulton 218.7111/16/2022
1,618.71Subtotal for Divison: 0505
001-0510-51000-00 Petty Cash - Police Dept.Asist Stranded Citizen with transportation - Knoxville PD 33.0011/16/2022
001-0510-51000-00 Bridgeway Secure Document Destruction 18.4011/16/2022
001-0510-51500-00 Gatehouse Media HVAC PSB, GPD Locker ACCT#00020710 358.1611/16/2022
001-0510-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 4.2311/16/2022
001-0510-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 13.6711/16/2022
001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0010/31/2022
001-0510-54000-00 Lane Mings Cell Phone Allowance 30.0010/31/2022
001-0510-54000-00 Anthony Oligney-Estill Cell Phone Allowance 30.0010/31/2022
001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0010/31/2022
001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0010/31/2022
001-0510-54000-00 Daniel Hostens Cell Phone Allowance 30.0010/31/2022
001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0010/31/2022
001-0510-54000-00 Russell Idle Cell Phone Allowance 30.0010/31/2022
001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0010/31/2022
001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0010/31/2022
001-0510-54500-00 Petty Cash - Police Dept.Quad City Chiefs Meeting R.Idle 20.0011/16/2022
001-0510-54500-00 Petty Cash - Police Dept.Quad City Council Of Police Cheifs Meeting R.Idle 20.0011/16/2022
001-0510-54500-00 Petty Cash - Police Dept.FBI Training- D-Hostens 20.0011/16/2022
001-0510-54500-00 PRI Management Group National Incident-Based Reporting System (NIBRS) training- Gales 937.50 000009228411/16/2022
001-0510-54500-00 Petty Cash - Police Dept.FBI Training - R.Idle 20.0011/16/2022
001-0510-54500-00 Mark McLaughlin Meals-Supervisor Training-O'fallon-M.Mclaughlin 175.0011/16/2022
001-0510-54500-00 Petty Cash - Police Dept.Quad City Council Of Poilice Chiefs Meeting D.Hostens 20.0011/16/2022
001-0510-54500-00 Tri-River Police Training Region Inc Tuition Fee - A.Harpin Interview and Interrogation 450.0011/16/2022
001-0510-54500-00 PRI Management Group National Incident-Based Reporting System (NIBRS) training Manual 437.50 000009228411/16/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 5
Account Number Vendor AmountDescription PO No Date
001-0510-54500-00 Petty Cash - Police Dept.Quad City Council Of Poilice Chiefs Meeting R.Idle 20.0011/16/2022
001-0510-54500-00 Petty Cash - Police Dept.Quad City Council Of Police Cheifs Meeting D.Hostens 20.0011/16/2022
001-0510-55700-00 Four Seasons Pest Control 11/22 Services 20.0011/16/2022
001-0510-57500-00 JSLK Management Iowa LLC 10/22 Police Uniform Cleaning as per agreement. Officers are 74.00 000009227211/16/2022
001-0510-61000-00 Office Specialists, Inc.Notebooks, Labels, Index Tabs 96.6111/16/2022
001-0510-61000-00 Stamp Man Specialties Notary Stamp S. Cromein 37.3511/16/2022
001-0510-61000-00 Office Specialists, Inc.Paper 48.0211/16/2022
001-0510-61000-00 Gregory R Flores GPD Citations 385.0011/16/2022
001-0510-67500-00 Artistic Engraving Name Bars, Backings P.Hayes M.Duran 63.0711/16/2022
001-0510-67500-00 Artistic Engraving Lieutenant Star #146 104.0711/16/2022
001-0510-67500-00 Artistic Engraving Name Bar C.Perez 21.5711/16/2022
3,717.15Subtotal for Divison: 0510
001-0525-54700-00 Royce Kunkle 10/22 Mileage Reimbursement 133.1311/16/2022
133.13Subtotal for Divison: 0525
001-0550-51000-00 Select Advantage 10/22 Dispatcher Assesment Services 50.0011/16/2022
001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 30.0010/31/2022
001-0550-54000-00 Amanda Jennings Cell Phone Allowance 15.0010/31/2022
001-0550-54500-00 Petty Cash - Police Dept.Fuel for Training/Travel-Brooke Ingles 20.0011/16/2022
001-0550-54500-00 PRI Management Group National Incident-Based Reporting System (NIBRS) training- Gales 2,812.50 000009228411/16/2022
001-0550-54500-00 PRI Management Group National Incident-Based Reporting System (NIBRS) training Manual 1,312.50 000009228411/16/2022
001-0550-61000-00 Office Specialists, Inc.Return Staples -9.4911/16/2022
001-0550-61000-00 Office Specialists, Inc.Center Outguide Letter Portfolios Markers 28.2511/16/2022
001-0550-61000-00 Office Specialists, Inc.Staples 3.9111/16/2022
001-0550-61000-00 Office Specialists, Inc.Center Outguide 131.6811/16/2022
001-0550-61000-00 Office Specialists, Inc.Toner 162.6811/16/2022
001-0550-61000-00 Office Specialists, Inc.Copy Paper, Correcvtion Tape, Folders 320.7411/16/2022
001-0550-67500-00 Midwest Uniform Supply, Inc Shirts M.Simkins 109.5211/16/2022
001-0550-67500-00 Midwest Uniform Supply, Inc Shirts V.Dowdal 90.3211/16/2022
5,077.61Subtotal for Divison: 0550
001-0605-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 80.2811/16/2022
001-0605-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 82.0311/16/2022
001-0605-54000-00 John Seitz Cell Phone Allowance 30.0010/31/2022
001-0605-54000-00 Derek Perry Cell Phone Allowance 30.0010/31/2022
001-0605-54000-00 David Farrell Cell Phone Allowance 30.0010/31/2022
001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0010/31/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 6
Account Number Vendor AmountDescription PO No Date
001-0605-54000-00 Randy Hovind Cell Phone Allowance 30.0010/31/2022
001-0605-54500-00 Josh Lenz Milage-HazMat Training-Champaign,J.Lenz 169.3811/16/2022
001-0605-54500-00 Josh Lenz Milage-HazMat Training-Champaign,J.Lenz 175.6311/16/2022
001-0605-55500-00 Alexis Fire Equipment Co., Inc.Shim on Rear Door 812.5011/16/2022
001-0605-55500-00 Alexis Fire Equipment Co., Inc.Repair&Road 375.0011/16/2022
001-0605-55700-00 Four Seasons Pest Control 10/22 Services 20.0011/16/2022
001-0605-55700-00 Four Seasons Pest Control 10/22 Services 20.0011/16/2022
001-0605-55700-00 Helm Mechanical / Helm Service Services Repair Heater 1,000.0011/16/2022
001-0605-55700-00 Four Seasons Pest Control 11/22 Services 20.0011/16/2022
001-0605-65000-00 Office Specialists, Inc.Towel , Detergent 270.3211/16/2022
001-0605-65000-00 Office Specialists, Inc.Oil Absorbant 134.6711/16/2022
001-0605-65500-00 Alexis Fire Equipment Co., Inc.Door Switches 188.1211/16/2022
001-0605-65500-00 Alexis Fire Equipment Co., Inc.Shim on Rear Door 238.0811/16/2022
001-0605-65500-00 Alexis Fire Equipment Co., Inc.Repair&Road 4.6911/16/2022
001-0605-65500-00 Alexis Fire Equipment Co., Inc.Window Handle, Windshield Washer Nozzle Clip 82.2411/16/2022
001-0605-66000-00 Galesburg Electric, Inc.LIght Bulbs 447.5011/16/2022
001-0605-67500-00 Municipal Emergency Services, Inc Facepieces w/ harness 2,275.0011/16/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts J.Moffitt 58.5011/16/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Shirt's J.Pedigo 33.5011/16/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Pants M.Cain 59.9911/16/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Pants D.Perry 59.9911/16/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Pants J.BRignall 59.9911/16/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts 39.0011/16/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Ball Cap D.Perry 30.0011/16/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Shirt's K.Harms 118.4811/16/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - M.Lewis 79.9811/16/2022
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Ball Cap , Stocking Hat B.Schmitt 115.9911/16/2022
7,200.86Subtotal for Divison: 0605
001-0630-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 4.2311/16/2022
001-0630-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 4.5611/16/2022
8.79Subtotal for Divison: 0630
Subtotal for Fund 001 133,105.40
011-0000-22002-00 Treasurer State of IL, IDOT Construction for the Farnham Street Bridge Project 10,397.56 000009125311/16/2022
011-0000-22002-00 Treasurer State of IL, IDOT Construction for the Farnham Street Bridge Project 118,878.07 000009125311/16/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 7
Account Number Vendor AmountDescription PO No Date
011-0000-55700-00 Treasurer State of IL, IDOT City's share of the flashing yellow arrow traffic signal upgrade 8,837.35 000009127811/16/2022
011-0000-55700-00 Treasurer State of IL, IDOT Construction for the Farnham Street Bridge Project 24.85 000009125311/16/2022
011-0000-55700-00 Treasurer State of IL, IDOT Additional traffic signal work for the flashing yellow arrow tra 2,068.69 000009127811/16/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Additional Portland Cement - PP2 mix for 2022 354.00 000009209111/16/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.High performance patching mix for 2022 290.08 000009208811/16/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Additional Portland Cement - PP2 mix for 2022 649.00 000009209111/16/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 524.25 000009208911/16/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 219.00 000009208911/16/2022
011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 407.75 000009208911/16/2022
142,650.60Subtotal for Divison: 0000
Subtotal for Fund 011 142,650.60
014-0000-66000-00 Galesburg Builders Supply, Inc.Expansion Joint 182.0011/16/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 910.00 000009209211/16/2022
014-0000-66000-00 Galesburg Builders Supply, Inc.Reinf Bars 70.0011/16/2022
1,162.00Subtotal for Divison: 0000
Subtotal for Fund 014 1,162.00
016-0000-22002-00 Illinois State Police Asset Seizure & ForfeitureSeizure Funds 20-13299 2,680.0011/16/2022
016-0000-22002-00 Illinois State Police Asset Seizure & ForfeitureSeizure Funds 19-4544 1,289.0011/16/2022
016-0000-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0010/31/2022
016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0010/31/2022
016-0000-54000-00 Mark McLaughlin Cell Phone Allowance 30.0010/31/2022
016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0010/31/2022
016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0010/31/2022
4,119.00Subtotal for Divison: 0000
Subtotal for Fund 016 4,119.00
018-0000-62500-00 Cozadd Diesel Service, Inc Radiator Cap #112 28.6911/16/2022
018-0000-65500-00 Zarnoth Brush Works, Inc Brooms, Gutter Brooms 2,928.0011/16/2022
018-0000-66000-00 Core & Main Misc Supplies 680.0011/16/2022
3,636.69Subtotal for Divison: 0000
Subtotal for Fund 018 3,636.69
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 8
Account Number Vendor AmountDescription PO No Date
019-0000-20102-00 Stratus Networks, Inc 11/22 Services 305.6111/16/2022
019-0000-20706-00 Mayra Johnston Refund of Alcohol Security Deposit minus 2 addtional hours added 150.0011/16/2022
455.61Subtotal for Divison: 0000
019-1905-51500-00 WGIL/WAAG/WLSR, Inc.10/22 Ads 583.0011/16/2022
019-1905-51500-00 WMOI - FM Radio Advertisments 260.0011/16/2022
019-1905-54000-00 Elizabeth Varner Cell Phone Allowance 30.0010/31/2022
019-1905-54000-00 Angela Buchen Cell Phone Allowance 30.0010/31/2022
903.00Subtotal for Divison: 1905
019-1910-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 54.6811/16/2022
019-1910-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 63.3811/16/2022
019-1910-55700-00 Cummins Sale & Service Service Repairs 1,001.7211/16/2022
019-1910-55700-00 Cummins Sale & Service Remote Monitoring System 2,732.0311/16/2022
019-1910-55700-00 Four Seasons Pest Control 10/22 Services 30.0011/16/2022
019-1910-55700-00 Helm Mechanical / Helm Service Services Boiler 125.0011/16/2022
019-1910-65000-00 Office Specialists, Inc.Towels Forks, Spoons 62.0311/16/2022
019-1910-65000-00 Office Specialists, Inc.Towels 50.7311/16/2022
4,119.57Subtotal for Divison: 1910
019-1911-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 177.4711/16/2022
019-1911-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 159.5011/16/2022
019-1911-55700-00 Four Seasons Pest Control 10/22 Services 30.0011/16/2022
019-1911-55700-00 Four Seasons Pest Control 10/22 Services 20.0011/16/2022
019-1911-57500-00 Aramark Uniform Serv. Inc.10/22 Services 68.5511/16/2022
019-1911-57500-00 Aramark Uniform Serv. Inc.10/22 Services 68.5511/16/2022
019-1911-65000-00 Office Specialists, Inc.Urinal Screen 64.4111/16/2022
019-1911-65000-00 Office Specialists, Inc.Tissue, Urinal Screen 96.4411/16/2022
684.92Subtotal for Divison: 1911
019-1915-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 6,946.6811/16/2022
019-1915-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 177.7211/16/2022
019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0010/31/2022
019-1915-54000-00 Don Miles Cell Phone Allowance 30.0010/31/2022
019-1915-54000-00 Travis Huffman Cell Phone Allowance 30.0010/31/2022
019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0010/31/2022
019-1915-55700-00 Four Seasons Pest Control 11/22 Services 40.0011/16/2022
019-1915-55700-00 Knox County Landfill 10/22 Services #122 212.8011/16/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 9
Account Number Vendor AmountDescription PO No Date
019-1915-55700-00 Four Seasons Pest Control 11/22 Services 30.0011/16/2022
019-1915-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental 1 regular unit 3/18/22-11/20/22 75.00 000009208111/16/2022
019-1915-56000-00 Terry Allen, Inc East Boat Ramp - Toilet Rental 1 regular unit 1/1/22-12/31/22 75.00 000009208111/16/2022
019-1915-56000-00 Terry Allen, Inc Peck Park - Toilet Rental 1 regular unit 4/1/22-10/31/22 75.00 000009208111/16/2022
019-1915-57500-00 Aramark Uniform Serv. Inc.10/22 Services 57.4611/16/2022
019-1915-57500-00 Aramark Uniform Serv. Inc.11/22 Services 57.4611/16/2022
019-1915-62500-00 Advance Auto Parts Brake Pads #574 50.0411/16/2022
019-1915-62500-00 Centre State International Trucks, Inc Radio #506 145.0011/16/2022
019-1915-62500-00 Martin, Inc Seals #525 59.3811/16/2022
019-1915-63500-00 Alan Environmental Products, Inc Vanilla CIK 313.8011/16/2022
019-1915-65000-00 Alan Environmental Products, Inc Foaming Scented Cleaner&Disinfectant 219.4811/16/2022
019-1915-65500-00 Martin, Inc Lock Nut 1.7511/16/2022
019-1915-65500-00 Martin, Inc Fork's-Yokes' 193.7011/16/2022
019-1915-66000-00 Galesburg Electric, Inc.Misc Supplies 892.0311/16/2022
019-1915-66000-00 Galesburg Electric, Inc.Vet Memorial LIghts 24.3011/16/2022
019-1915-66000-00 Lacky Monument Co.11 Bricks Galesburg Vet 352.0011/16/2022
10,118.60Subtotal for Divison: 1915
019-1920-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 88.7411/16/2022
019-1920-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 59.2411/16/2022
019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0010/31/2022
019-1920-55700-00 Four Seasons Pest Control 11/22 Services 20.0011/16/2022
019-1920-57500-00 Aramark Uniform Serv. Inc.10/22 Services 39.5111/16/2022
019-1920-57500-00 Aramark Uniform Serv. Inc.11/22 Services 39.5111/16/2022
019-1920-62510-00 Herr Petroleum Corp 167.8 GAL Diesel #2 788.97 000009228811/16/2022
019-1920-62510-00 Herr Petroleum Corp 108.9 Gal Reg Unleaded 350.2211/16/2022
019-1920-64000-00 SRIXON/Cleveland Golf/XXIO Golf Balls 100.3211/16/2022
019-1920-64000-00 SRIXON/Cleveland Golf/XXIO Golf Balls 284.8811/16/2022
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 40.9011/16/2022
019-1920-64125-00 Butch's Pizza Inc.Misc Concessions 24.5011/16/2022
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 425.4211/16/2022
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 145.5611/16/2022
019-1920-66000-00 Office Specialists, Inc.Scoop 12.8511/16/2022
019-1920-66000-00 Lacky Monument Co.5 Bricks-Bunker LInks 200.0011/16/2022
019-1920-66000-00 Faulks Bros. Construciton, Inc.24.41 Ton Topdressing 827.2511/16/2022
3,477.87Subtotal for Divison: 1920
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 10
Account Number Vendor AmountDescription PO No Date
019-1925-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 173.2411/16/2022
019-1925-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 123.0411/16/2022
019-1925-56000-00 Terry Allen, Inc Campground - Toilet Rental 4 regular units 4/14/22-10/17/22. Inc 150.00 000009208111/16/2022
446.28Subtotal for Divison: 1925
019-1935-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 63.3811/16/2022
019-1935-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 45.5711/16/2022
019-1935-55700-00 Four Seasons Pest Control 11/22 Services 35.0011/16/2022
019-1935-57500-00 Aramark Uniform Serv. Inc.10/22 Services 237.4211/16/2022
019-1935-57500-00 Aramark Uniform Serv. Inc.11/22 Services 237.4211/16/2022
618.79Subtotal for Divison: 1935
019-1945-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 9.1111/16/2022
019-1945-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 16.9011/16/2022
019-1945-55700-00 Four Seasons Pest Control 11/22 Services 20.0011/16/2022
46.01Subtotal for Divison: 1945
019-1950-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 2,278.5211/16/2022
019-1950-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 3,287.4211/16/2022
019-1950-55700-00 Four Seasons Pest Control 11/22 Services 25.0011/16/2022
5,590.94Subtotal for Divison: 1950
019-1955-55700-00 J.P. Benbow, Inc.Hawthorne Pool Furnace Repair 802.5711/16/2022
019-1955-55700-00 Four Seasons Pest Control 11/22 Services 20.0011/16/2022
822.57Subtotal for Divison: 1955
019-1960-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 12.6811/16/2022
019-1960-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 13.6711/16/2022
019-1960-55700-00 Four Seasons Pest Control 11/22 Services 20.0011/16/2022
46.35Subtotal for Divison: 1960
019-1965-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 9.1111/16/2022
019-1965-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 105.6411/16/2022
019-1965-54000-00 Roger Darst Cell Phone Allowance 30.0010/31/2022
019-1965-55700-00 Four Seasons Pest Control 10/22 Services 20.0011/16/2022
019-1965-57500-00 Aramark Uniform Serv. Inc.10/22 Services 41.8311/16/2022
019-1965-57500-00 Aramark Uniform Serv. Inc.11/22 Services 41.8311/16/2022
019-1965-62510-00 Herr Petroleum Corp 167.00 GAL Diesel #2 826.50 000009210511/16/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 11
Account Number Vendor AmountDescription PO No Date
019-1965-66000-00 Galesburg Builders Supply, Inc.Non Production Aggregate 574.7611/16/2022
1,649.67Subtotal for Divison: 1965
019-1975-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 9.1111/16/2022
019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0010/31/2022
39.11Subtotal for Divison: 1975
019-1980-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 9.1111/16/2022
019-1980-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 8.4511/16/2022
019-1980-55700-00 Dowers Roofing, Inc.Repair Boiler Room, Library and NE Corner Courtyard 2,645.0011/16/2022
2,662.56Subtotal for Divison: 1980
Subtotal for Fund 019 31,681.85
020-0000-20101-00 KEITH PETRIE AR Refund 172.5011/16/2022
020-0000-52300-00 West Central FS, Inc 10/22 Services 920.0011/16/2022
020-0000-55500-00 A C McCartney Farm Equip Inc Service Mower #360 843.5311/16/2022
1,936.03Subtotal for Divison: 0000
Subtotal for Fund 020 1,936.03
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos 3 Properties 4,313.7111/16/2022
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos 5 Properties 4,875.1511/16/2022
023-0000-83100-00 Maska Heating and Cooling, LLC Furnance/Air Conditioner - 566 Burgland Ave 3,420.0011/16/2022
023-0000-83100-00 Neil Thomas Plumbing & Heating, Inc Carrier Furnance 139 Pine St 4,359.0011/16/2022
16,967.86Subtotal for Divison: 0000
Subtotal for Fund 023 16,967.86
024-0000-83100-00 Galesburg Heritage Days Living History Assoc., IncExternal Agency Funding 10,000.0011/16/2022
024-0000-83100-00 Knox County Fair 2022 COG External Agency Funding Grant/Advertising Sales Tax 10,000.0011/16/2022
024-0000-83100-00 National Stearman Foundation, Inc External Agency Funding 10,000.0011/16/2022
30,000.00Subtotal for Divison: 0000
Subtotal for Fund 024 30,000.00
030-0000-20102-00 Stratus Networks, Inc 11/22 Services 129.9811/16/2022
030-0000-20102-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 31.6911/16/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 12
Account Number Vendor AmountDescription PO No Date
030-0000-20102-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 73.9511/16/2022
030-0000-20102-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 70.1811/16/2022
030-0000-20102-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 30.0811/16/2022
335.88Subtotal for Divison: 0000
030-0370-54000-00 Ronald Larson Cell Phone Allowance 30.0010/31/2022
030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0010/31/2022
60.00Subtotal for Divison: 0370
Subtotal for Fund 030 395.88
049-0000-51000-00 Klingner & Associates, P.C. - Architectural Group140-144 E Main St: Demolition, Survey, Architectural, Bidding, & 1,988.50 000009219511/16/2022
049-0000-51000-00 Klingner & Associates, P.C. - Architectural Group 236, 238, 240 S Seminary St, Demolition, survey, architectural, 1,750.00 000009219811/16/2022
3,738.50Subtotal for Divison: 0000
Subtotal for Fund 049 3,738.50
053-0000-75000-00 AMP Electrical Services, Inc.Pavilion HVAC System Replacement 26,000.00 000009227511/16/2022
26,000.00Subtotal for Divison: 0000
Subtotal for Fund 053 26,000.00
054-0000-61700-00 Southern Computer Warehouse Surge Protectors 756.8511/16/2022
054-0000-61700-00 Southern Computer Warehouse Racks 1,276.6811/16/2022
054-0000-61700-00 Southern Computer Warehouse Case 17.9211/16/2022
054-0000-61700-00 Southern Computer Warehouse Surge Protectors 151.3711/16/2022
054-0000-75000-00 J.P. Benbow, Inc.Hawthorne Pool Pump Room Upgrades 7,229.00 000009227611/16/2022
054-0000-83100-00 Galesburg Museums, Inc Grant Agreement - Discovery Depot 25,000.0011/16/2022
34,431.82Subtotal for Divison: 0000
Subtotal for Fund 054 34,431.82
057-0000-61700-00 Granicus Upgrade and Online Training 3,525.0011/16/2022
057-0000-61700-00 9 to 5 Computer Supply, Inc.Server replacement - Node 3 11,500.00 000009225311/16/2022
057-0000-61700-00 9 to 5 Computer Supply, Inc.Server replacement - Node 2 11,500.00 000009225311/16/2022
057-0000-61700-00 9 to 5 Computer Supply, Inc.Server replacement - Node 1 11,500.00 000009225311/16/2022
38,025.00Subtotal for Divison: 0000
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 13
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 057 38,025.00
058-0000-71000-00 Alexis Fire Equipment Co., Inc.Total Mechanical repairs & modifications 55,648.70 000009219211/16/2022
058-0000-71000-00 Alexis Fire Equipment Co., Inc.Corrosion/Paint Repair 34,387.50 000009219211/16/2022
90,036.20Subtotal for Divison: 0000
Subtotal for Fund 058 90,036.20
061-0000-20101-00 JANET ALFANO Refund Check 064216-000, 1077 HAWKINSON AVE 6 79.3211/08/2022
061-0000-20101-00 MARIA BANDERAS Refund Check 050945-005, 358 MONROE ST 86.8311/02/2022
061-0000-20101-00 CHRISTOPHER CLARK Refund Check 056312-000, 404 W FIRST ST 84.6011/02/2022
061-0000-20101-00 JACQUELINE CONNER Refund Check 053888-001, 343 E SECOND ST 67.6911/16/2022
061-0000-20101-00 MINDY DAINS Refund Check 044542-003, 863 LINCOLN ST 112.5711/16/2022
061-0000-20101-00 BRANDT CONSTRUCTION CO Refund Check 050925-001, 515 S SEMINARY ST 92.7211/16/2022
061-0000-20101-00 BOND PROPERTIES COMPANY OF ILL LLCRefund Check 015334-010, 248 SEMINOLE DR 34.4111/02/2022
061-0000-20101-00 BOND PROPERTIES COMPANY OF ILL LLCRefund Check 015334-011, 1671 GRAND AVE 84.3311/02/2022
061-0000-20101-00 FLORENCE BONIS Refund Check 016093-000, 1380 SPRUCE AVE 16.8911/08/2022
061-0000-20101-00 JACOB CARNES Refund Check 056977-001, 125 S PLEASANT AVE 88.3811/02/2022
061-0000-20101-00 JAMES CARPENTIER Refund Check 060582-000, 450 W SECOND ST 21.4511/08/2022
061-0000-20101-00 KALEB BROWN Refund Check 045643-000, 713 BATEMAN ST 29.7511/16/2022
061-0000-20101-00 MARY BRUNTMYER Refund Check 063538-000, 59 N SOANGETAHA RD 66.7311/15/2022
061-0000-20101-00 COURTNEY INNESS Refund Check 050295-002, 452 N PLEASANT AVE 98.2411/16/2022
061-0000-20101-00 JAMES KNUTH Refund Check 018227-000, 1532 DEE ANN DR 33.3011/02/2022
061-0000-20101-00 FHP INVESTMENTS LLC Refund Check 045228-015, 555 DAY ST 66.6811/02/2022
061-0000-20101-00 FHP INVESTMENTS LLC Refund Check 045228-021, 1822 NEWCOMER DR 75.2711/08/2022
061-0000-20101-00 HALEY JIMMISON Refund Check 062827-000, 1513 MCKNIGHT ST 40.3411/08/2022
061-0000-20101-00 JUDITH HEPNER Refund Check 034640-001, 213 INDIANA AVE 54.3911/16/2022
061-0000-20101-00 JOSEPH HILLS Refund Check 064040-000, 1459 MEADOW DR 37.0911/02/2022
061-0000-20101-00 ALEXANDER GALARZA Refund Check 065416-000, 1419 E FIFTH ST 37.6011/16/2022
061-0000-20101-00 JASON YEAST Refund Check 064061-000, 348 E FREMONT ST 29.4211/02/2022
061-0000-20101-00 ORION RENEWABLE RESOURCES LLC Refund Check 058027-000, 54 S SEMINARY ST 46.5911/02/2022
061-0000-20101-00 WINSTON RENTALS & PROPERTY MGT LLCRefund Check 057603-009, 349 W SOUTH ST 116.0111/16/2022
061-0000-20101-00 RICKY ROGERS Refund Check 056087-001, 368 BEDI AVE 199.4111/16/2022
061-0000-20101-00 BONNIE HARRIS Refund Check 007110-037, 533 E NORTH ST 124.1311/16/2022
061-0000-20101-00 KELLY HUFFMAN Refund Check 061467-000, 1539 BATEMAN ST 79.8311/16/2022
061-0000-20101-00 RYAN GARRAHY Refund Check 065345-000, 1601 BEECHER AVE 22.3411/08/2022
061-0000-20101-00 RICHARD HENDRICKS Refund Check 054329-000, 1574 RONALD RD 46.5711/02/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 14
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 BARBARA SCHULZE Refund Check 065582-000, 1014 N CEDAR ST 82.7511/16/2022
061-0000-20101-00 ADAM WHITLATCH Refund Check 062429-005, 1010 FLORENCE AVE 91.5711/16/2022
061-0000-20101-00 KENNETH RUTLEDGE Refund Check 009264-000, 1419 HOLLYCREST CR 25.4111/16/2022
061-0000-20101-00 AURELIANO MARTINEZ Refund Check 062202-001, 547 E SOUTH ST 113.2411/16/2022
061-0000-20101-00 SKYLAR PHILLIPS Refund Check 062410-000, 1060 WILLARD ST 26.4511/02/2022
061-0000-20101-00 KATELYNN PAUL Refund Check 065244-000, 1360 E FREMONT ST 27.5611/02/2022
061-0000-20101-00 JACQUELINE LUNDBURG ESTATE Refund Check 008807-000, 1406 GARDEN LN 24.4611/16/2022
061-0000-20101-00 RUTHANN SMITH Refund Check 061988-000, 950 LAWRENCE AVE 44.6111/16/2022
061-0000-20101-00 KENNETH RUTLEDGE Refund Check 009264-000, 1419 HOLLYCREST CR 129.0111/16/2022
061-0000-20101-00 JARON MUSTAIN Refund Check 064293-000, 893 N PRAIRIE ST 3 44.8611/02/2022
061-0000-20101-00 VANGUARD PROPERTIES LLC Refund Check 062497-002, 1245 CLARK ST 81.5711/16/2022
061-0000-20101-00 SILAS REGISTER Refund Check 065439-000, 532 ARNOLD ST 6.2811/16/2022
061-0000-20101-00 JAMES RILEY Refund Check 034687-001, 1316 WEBSTER ST 103.1811/02/2022
061-0000-20101-00 JENNIFER LYTLE Refund Check 061534-001, 989 E FIFTH ST 46.5611/02/2022
061-0000-20101-00 SUNDAE FUNDAE, LLC Refund Check 053666-006, 1595 W MAIN ST 29.7811/02/2022
061-0000-20101-00 ANTHONY PADILLA JR Refund Check 058957-000, 638 LIBERTY ST 25.7011/16/2022
061-0000-20101-00 REDBUD RESIDENTIAL LLC Refund Check 065474-002, 1303 N CEDAR ST 103.3711/02/2022
061-0000-20101-00 DUSTIN MYERS Refund Check 059453-000, 86 N WHITESBORO ST LOWER 33.0511/16/2022
061-0000-20101-00 REDBUD RESIDENTIAL LLC Refund Check 065474-001, 1738 BEECHER AVE 130.3311/08/2022
061-0000-20101-00 BRENDA WARDEN Refund Check 022171-002, 805 E SECOND ST 110.4011/16/2022
061-0000-20101-00 DOUGLAS WILKINS Refund Check 012794-002, 411 ARNOLD ST 73.7411/02/2022
061-0000-20101-00 BARBARA SCHULZE Refund Check 065582-001, 1018 N CEDAR ST 44.5611/16/2022
061-0000-20101-00 SHAWN SHEA Refund Check 007185-023, 1460 ROCK ISLAND AVE 53.6011/08/2022
061-0000-20101-00 PAMELA RILEY Refund Check 059600-000, 2862 MONTAGUE DR 49.9811/02/2022
061-0000-20101-00 TAMMIE WEAVER Refund Check 052195-004, 1099 E LOSEY ST 120.3111/16/2022
061-0000-20101-00 JACLYN SMITH ESTERS Refund Check 061029-000, 1065 N CEDAR ST 8.0511/02/2022
061-0000-20102-00 Stratus Networks, Inc 11/22 Services 125.7911/16/2022
061-0000-51000-00 Donohue & Associates, Inc 2022 CONSULTING SERVICES AGREEMENT FOR SCADA MAINTENANCE 5,929.89 000009209311/16/2022
061-0000-51000-00 US Sterling Capital Corp., Inc.Sawyer Savings Bank 480.6611/16/2022
061-0000-51010-00 James M Kelly, Attorney 08/22 Legal Fees 148.5011/16/2022
061-0000-51010-00 James M Kelly, Attorney 07/22 Legal Fees 148.5011/16/2022
061-0000-51500-00 Gatehouse Media Solar Install ACCT#00020710 93.2211/16/2022
061-0000-52000-00 American Electric Power 10/22 Electricity 10,129.6010/31/2022
061-0000-52500-00 Galesburg Sanitary Dist.09/22 Sewer User Charges 59.1611/16/2022
061-0000-52500-00 Galesburg Sanitary Dist.10/22 Sewer User Charges 18.2311/16/2022
061-0000-54000-00 Jerami Brown Cell Phone Allowance 30.0010/31/2022
061-0000-54000-00 Timothy Fey Cell Phone Allowance 30.0010/31/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 15
Account Number Vendor AmountDescription PO No Date
061-0000-54000-00 Mark Schwieter Cell Phone Allowance 30.0010/31/2022
061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0010/31/2022
061-0000-54000-00 Shelby Schwieter Cell Phone Allowance 30.0010/31/2022
061-0000-55700-00 Four Seasons Pest Control 10/22 Services 30.0011/16/2022
061-0000-55700-00 Royal Cleaning Services 11/22 Janitorial Services 464.0011/16/2022
061-0000-55700-00 Four Seasons Pest Control 10/22 Services 55.0011/16/2022
061-0000-61000-00 Office Specialists, Inc.Calendar 24.0311/16/2022
061-0000-66000-00 Core & Main Copper Tubes 1,233.6011/16/2022
061-0000-66000-00 Core & Main Misc Supplies 3,112.2711/16/2022
061-0000-66000-00 Galesburg Builders Supply, Inc PORTLAND CEMENT CONCRETE, CL PP2 MIX - DELIVERED 147.50 000009211311/16/2022
061-0000-66000-00 Galesburg Electric, Inc.Contactor Pole Coil 57.5611/16/2022
061-0000-66000-00 Galesburg Electric, Inc.Supplies Brake Replacement Chlorine Room 335.8311/16/2022
061-0000-66000-00 Galesburg Builders Supply, Inc CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 314.20 000009211311/16/2022
061-0000-68500-00 Hawkins, Inc 2022 Liquid Chlorine for Water Division as per bid. This is a b 4,944.00 000009207411/16/2022
061-0000-68500-00 IDEXX Distribution Inc.Chemicals 297.7111/16/2022
061-0000-68500-00 Univar Solutions USA, Inc.23% HYDROFLUOSILICIC ACID 11,373.00 000009227411/16/2022
43,275.51Subtotal for Divison: 0000
Subtotal for Fund 061 43,275.51
067-0000-20101-00 KENNETH RUTLEDGE Refund Check 009264-000, 1419 HOLLYCREST CR 177.4211/16/2022
177.42Subtotal for Divison: 0000
Subtotal for Fund 067 177.42
078-0000-51000-00 OSF Occupational Medicine Pre Employment Screening 140.0011/16/2022
078-0000-51000-00 OSF Occupational Medicine Pre Employment Screening 220.0011/16/2022
078-0000-51000-00 OSF Occupational Medicine Pre Employment Screening 140.0011/16/2022
078-0000-51000-00 OSF Occupational Medicine Pre Employment Screening 140.0011/16/2022
078-0000-51000-00 OSF Occupational Medicine Pre Employment Screening 140.0011/16/2022
078-0000-51000-00 OSF Occupational Medicine Pre Employment Screening 140.0011/16/2022
078-0000-56535-00 OSF St Mary Medical Center Work Comp 10/27/22 ACCT#7130568402 374.3511/16/2022
078-0000-56535-00 Chad Simmons Mileage to Morton Il 72.5011/16/2022
078-0000-56535-00 James M Kelly, Attorney 08/22 Legal Fees 264.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 08/22 Legal Fees 99.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 165.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 09/22 Legal Fees 660.0011/16/2022
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 16
Account Number Vendor AmountDescription PO No Date
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 462.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 462.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 08/22 Legal Fees 66.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 08/22 Legal Fees 33.0011/16/2022
078-0000-56535-00 Midwest Orthopaedic Center Work Comp DOS 10/24/2022 #13550 54.4711/16/2022
078-0000-56535-00 James M Kelly, Attorney 08/22 Legal Fees 297.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 214.5011/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 33.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 891.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 117.5111/16/2022
078-0000-56535-00 James M Kelly, Attorney 08/22 Legal Fees 330.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 08/22 Legal Fees 544.5011/16/2022
078-0000-56535-00 James M Kelly, Attorney 10/22 Legal Fees 1,155.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 08/22 Legal Fees 528.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 858.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 06/22 Legal Fees 214.5011/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 750.1011/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 247.5011/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 198.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 08/22 Legal Fees 690.9611/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 99.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 08/22 Legal Fees 231.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 66.0011/16/2022
078-0000-56535-00 James M Kelly, Attorney 08/22 Legal Fees 1,216.9211/16/2022
078-0000-56535-00 James M Kelly, Attorney 07/22 Legal Fees 115.5011/16/2022
12,430.31Subtotal for Divison: 0000
Subtotal for Fund 078 12,430.31
091-0000-20101-00 KENNETH RUTLEDGE Refund Check 009264-000, 1419 HOLLYCREST CR 54.6411/16/2022
091-0000-20102-00 Galesburg Sanitary Dist.10/22 Credit Card Processing Fees -2,726.3211/16/2022
091-0000-20102-00 Galesburg Sanitary Dist.09/22 Postage for Liens -0.5611/16/2022
091-0000-20102-00 Galesburg Sanitary Dist.09/22 Lein & Collection Fees -27.0811/16/2022
091-0000-20102-00 Galesburg Sanitary Dist.less 3% Collection Fee -15,864.3511/16/2022
091-0000-22003-00 Galesburg Sanitary Dist.11/22 Fees 528,811.5711/16/2022
510,247.90Subtotal for Divison: 0000
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 17
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 091 510,247.90
Report Total: 1,124,017.97
AP-Transactions by Account (11/16/2022 - 12:37 PM)Page 18
Check Date Check #Vendor Name Description Account #Amount
10/31/2022 0 Euclid Beverage Liqour for Golf concessions 019-1920-64125 252.95
10/31/2022 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00
11/3/2022 97292 Knox County Recorders Office Relase 17 Property Maint Liens 001-0160-51300 150.00
11/3/2022 0 Opie's Bar and Grill Business Start-up Assistance Program approved by City Council 9/054-0000-83100 10,000.00
11/3/2022 0 The Bar 65, Inc Tax Increment Financing Incentive for improvements approved by C 049-0000-83100 22,039.91
11/4/2022 0 Bluefin Payment Systems 10/22 UB Paypad processing fees 067-0000-51000 519.75
11/4/2022 0 Bluefin Payment Systems 10/22 UB Paypad processing fees 001-0306-51000 14.30
11/4/2022 0 Bluefin Payment Systems 10/22 UB Paypad processing fees 001-0115-51000 72.21
11/4/2022 0 Bluefin Payment Systems 10/22 UB Paypad processing fees 061-0000-51000 1,039.48
11/4/2022 0 Bluefin Payment Systems 10/22 UB Paypad processing fees 001-0410-51000 14.30
11/4/2022 0 Bluefin Payment Systems 10/22 UB Webpyament credit card processing fees 067-0000-51000 1,701.69
11/4/2022 0 Bluefin Payment Systems 10/22 UB Webpyament credit card processing fees 061-0000-51000 3,403.38
11/4/2022 0 Cardconnect 10/22 Card Connect credit card fees 019-1960-51000 15.29
11/4/2022 0 Cardconnect 10/22 Card Connect credit card fees 019-1905-51000 360.86
11/4/2022 0 Cardconnect 10/22 Card Connect credit card fees 019-1925-51000 158.77
11/4/2022 0 Cardconnect 10/22 Card Connect credit card fees 019-1935-51000 97.22
11/4/2022 0 Computershare Paying Agent Fee Gale1011CGOT Series 2011C 046-0000-51000 250.00
11/4/2022 0 Computershare Paying Agent Fee Gale1013AGO Series 2013 047-0000-51000 750.00
11/4/2022 0 Farmers & Mechanics Bank 10/22 F&M Bank Trust Fees 026-0000-51000 44.28
11/4/2022 0 Farmers & Mechanics Bank 10/22 F&M Bank Trust Fees 061-0000-51000 89.00
11/4/2022 0 Farmers & Mechanics Bank 10/22 F&M Bank Trust Fees 053-0000-51000 44.52
11/4/2022 0 Farmers & Mechanics Bank 10/22 F&M Bank Trust Fees 058-0000-51000 132.63
11/4/2022 0 Farmers & Mechanics Bank 10/22 F&M Bank Trust Fees 001-0205-51000 308.81
11/4/2022 0 Farmers & Mechanics Bank 10/22 F&M Bank Trust Fees 019-1905-51000 4.49
11/4/2022 0 G & M Distributors Liqour for Golf Course 019-1920-64125 176.90
11/4/2022 0 JICTB Inc 121 Maple Purchase 99-03-356-019 023-0000-10850 8,000.00
11/4/2022 0 Wells Fargo Merchant Services 10/22 Credit Card Fees 019-1920-51000 1,321.75
11/10/2022 0 Dame Fine Coffee TIF Redevelopment Agreement incentive for Dame Fine Coffee 049-0000-83100 27,780.44
11/10/2022 0 Illinois Municipal League Risk Management Assoc.2023 IML RMA Property & Liability Insurance Package 078-0000-10701 453,359.61
11/10/2022 0 Illinois Municipal League Risk Management Assoc.2023 IML RMA Membership Dues 001-0000-10701 2,000.00
11/10/2022 97357 Knox County Recorders Office File 53 Weed/Trash/Demo Liens 001-0160-51300 438.00
11/10/2022 97356 LINDA ANDREWS Refund Check 024201-000, 1638 BAIRD AVE 061-0000-20101 1,519.80
11/14/2022 0 Illinois Department of Revenue 10/22 Sales tax 019-1950-84000 1.00
11/14/2022 0 Illinois Department of Revenue 10/22 Sales tax 019-1940-84000 5.00
11/14/2022 0 Illinois Department of Revenue 10/22 Sales tax 019-1925-84000 23.00
11/14/2022 0 Illinois Department of Revenue 10/22 Sales tax 019-1920-84000 913.00
11/14/2022 0 Illinois Department of Revenue 09/22 Sales tax penalty 019-1950-51000 66.93
11/14/2022 0 IMRF 10/22 IMRF Contributions 001-0000-20311 120,139.18
11/14/2022 0 Quadient Leasing USA, Inc Postage for mail machine 061-0000-10702 500.00
11/14/2022 0 Quadient Leasing USA, Inc Postage for mail machine 061-0000-10702 500.00
Grand Total 658,708.45$
Advance Checks and ACH Payments as of 11/15/2022
____________________________________________________________________________________________
Prepared by: Gug Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 7, 2022
AGENDA ITEM: Ordinance dissolving the Tax Increment Financing fund and Redevelopment
Project Area 2 (E Main St TIF 2).
SUMMARY RECOMMENDATION: TIF 2 is set to expire December 31, 2022 and as part of the
process the City must pass an ordinance dissolving the TIF fund and terminating the area
designated as TIF redevelopment project area I (E Main St TIF 2). The Interim City Manager and
Director of Community Development recommend approval of the ordinance.
BACKGROUND: TIF 2 was established in December 1986 and was extended via Public Act 95-
0164 for an additional 12 years. TIF 2 is set to expire December 31, 2022 and the City does not
expect to have a positive balance in the TIF 2 allocation fund known as “surplus”. The TIF 2
incremental equalized assessed value (EAV) for tax year 2022 (payable 2023) will become part of
the rate-setting EAV for all affected taxing bodies. The taxing bodies will be able to account for
the increase in the rate-setting EAV when preparing their levy requests for the 2022 tax year
(payable 2023).
In accordance with the Illinois Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.4-
1 et seq.), the City has sent notice of termination to all affected taxing bodies on October 25,
2022. Prior to December 31, 2022 the City must pass this ordinance dissolving the TIF 2 fund and
terminating the area designated as TIF redevelopment project area 2 (E Main St TIF 2).
BUDGET IMPACT: There would be no anticipated impact upon with the approval of the
ordinance.
SUPPORTING DOCUMENTS:
1.Aerial – General location Downtown TIF 2
2.Closeout summary Downtown TIF 2
3.Ordinance terminating Downtown TIF 2
22-1033
74
E Main St
E Knox St
Ohio AveE North St
E South St
Adams St
Illinois AveLake StIndiana AveMadison StE Berrien St
305
74
74
34
150
9
40
7
31
TIF V I-74/E. Main Street (partial)
TIF II E. Main Street
TIF IV Central/E. Main Street (partial)
Tax Increment Financing District 2 (E Main St) Closeout Report
City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-345-3619 www.ci.galesburg.il.us
Page 1 of 3
Historical Background
TIF 2 was approved by City Council in
December 1986 for an area generally
bounded by Interstate 74 to the east, north of
E Main St up to the railroad tracks, south
down to E Knox St and approximately a half a
block west of both Walnut St and Ohio Ave.
The initial emphasis was the redevelopment
of this area as it is one of the main entrances
into the community from I-74 onto East Main
Street.
The initial 23-year term of the E Main St TIF 2
was due to expire at the end of 2009.
However, the City Council passed ordinance
10-3285 and received legislative approval
through Public Act 95-0164 to extend the TIF
an additional 12 years.
TIF District Objectives
Included in the TIF district redevelopment plan are the objectives to achieve success.
• To reduce or eliminate those conditions that qualify the Redevelopment Project Area as eligible
for tax increment financing by carrying out the Redevelopment Plan.
• Reduce, eliminate and stop the spread of blighting conditions.
• Enhance the real estate tax base for the City and all other taxing districts that extend into the
Redevelopment Project Area through the implementation and completion of the activities.
• Encourage and leverage private investment within the Redevelopment Project Area through the
provision of financial assistance for building renovations and retrofitting.
• Improve the overall environment of the Area, including public safety and security measures, so as
to encourage new investment whereever possible in a manner that is compatible with
surrounding land uses.
• Provide for safe and efficient traffic circulation and parking within the Project Area.
• Complete all public and private actions required in this Redevelopment Plan in an expeditious
manner.
Tax Increment Financing District 2 (E Main St) Closeout Report
City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-345-3619 www.ci.galesburg.il.us
Page 2 of 3
Notable projects
Project Project Address Improvements Year of
Agreement
or project
start
Total Project
Cost
TIF Incentive
Property purchase Washington, Michigan,
Virginia, E Main St
Purchase of 12 properties 1991 $89,541.00 $89,541.00
Property purchase Virginia Ave, E Main St Purchase of 8 properties 1992 $43,000.00 $43,000.00
Property purchase Pennsylvania Ave Purchase of 5 properties 1993 $29,550.00 $29,550.00
Property purchase Washington, E Main St Purchase of 3 properties 1994 $47,200.00 $47,200.00
Property purchase Pennsylvania Purchase of 2 properties 1996 $14,450.00 $14,450.00
Auburn Classic Hotel Group,
LLC (new hotel)
2285 Washington St Property acquisition,
Demolition, site preparation,
utilities, professional design
services
1997 $2,685,924.00 $427,936.00
Parochetti (Taco Bell) 2118 E Main St Property acquisition,
Demolition, site preparation,
utilities, professional design
services
1997 $910,500.00 $134,399.00
Herr Petroleum
Corportation (gas station)
2121 E Main St Land purchase and building
renovation
1998 $850,000.00 $314,824.00
Michigan Ave & E Main St
intersection
Michigan Ave & E Main
St intersection
traffic control signal upgrade
and pavement widening for
turn lane
1998 $234,000.00 $234,000.00
Property purchase E Main St Purchase of 2 properties 99-00 $33,825.00 $33,825.00
Reconstruction/portion
Virginia Ave & Adams St
Virginia Ave & Adams
St
Reconstruction/portion
Virginia Ave & Adams St
2001 $340,756.00
Turnberry Village
(apartments)
279 Michigan Ave Property acquisition,
Demolition, site preparation,
utilities, professional design
services
2001 $10,953,098.00 $581,880.00
Kiwanis Park Improvements 2191 E Knox St Park improvements 1998-2004 $846.498.00 $846,498.00
HyVee convenience store 2110 E Main St Property acquisition,
Demolition, site preparation,
utilities, professional design
services
2004 $1,669,500.00 $135,727.00
Property purchase Elm St Purchase of 1 property 2005 $17,811.00 $17,811.00
Sidewalk improvements Michigan Ave Sidewalk improvements from
Knox St north 340 feet
2007 $22,562.00 $22,562.00
Ohio Ave Ohio Ave Street reconstruction/
sidewalks/storm from E Main
St south to dead end at
Berrien St
2008 $1,147,530.67 $919,241.00
Property purchase Elm St Purchase of 1 property 2010 $39,633.00
Property purchase S Chambers St transfer funds to TIF 4 for
purchase
2013 $156,424.00 $156,424.00
Redevelopment 50 E Main St 50 E Main St transfer funds to TIF 4 for
redevelopment
2013 $1,678,077.00 $170,000.00
Property purchase S Seminary St transfer funds to TIF 4 for
purchase
2014 $206,432.00 $206,432.00
Janko Group, LLC (new
hotel)
2160 E Main Street Property acquisition,
Demolition, site preparation,
utilities, professional design
services
2014 $9,576,400.00 $1,142,720.00
Demolition/land preparation various Demo/land prep 1991-2014 $144,268.00 $144,268.00
E Main St E Main St Streetscape Improvements 2013-2016 $1,535,754.00 $1,535,754.00
Tax Increment Financing District 2 (E Main St) Closeout Report
City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-345-3619 www.ci.galesburg.il.us
Page 3 of 3
Estimated Assessed Value
When the TIF district was created in 1986, the equalized assessed valuation (EAV) for the redevelopment
project area was $788,980. With the completion of many significant projects and improvements through
the façade program over the 35 years of the TIF District, the most recent EAV (2021) was $5,140,720.
Overall, the EAV of the TIF redevelopment area increased $4,351,740; an increase of 552% during the
term of the TIF.
Conclusion
Over the course of the TIF 2 term, the city has assisted with the completion of many infrastructure and
redevelopment projects. The improvements have not only assisted businesses, but the neighborhood and
the areas as a whole. When the TIF was created in 1986 the EAV was $788,980 and the most recent EAV
(2021) was $5,140,720, more than a 552% increase. All of the projects assisted have proven the TIF district
succeeded in improving the blighted area. The redevelopment of this TIF 2 redevelopment project area
will continue to benefit the city for many years to come.
ORDINANCE NO. ______
AN ORDINANCE DISSOLVING THE SPECIAL TAX ALLOCATION FUND AND
TERMINATING THE DESIGNATION OF THE CITY OF GALESBURG TAX INCREMENT
REDEVELOPMENT PROJECT AREA (RPA NO. 2) WITHIN THE CITY OF GALESBURG,
KNOX COUNTY, ILLINOIS
WHEREAS, in accordance with and pursuant to the Tax Increment Allocation
Redevelopment Act (65 ILCS 5/11-74.4-1 et seq.), as supplemented and amended (the “TIF Act”),
including by the power and authority of the City of Galesburg, Knox County, Illinois (the “City”), the
City Council of the City (the “Corporate Authorities”) adopted Ordinances 86-1134, 86-1135, 86-
1136, and 86-1137 as subsequently amended from time to time, including Ordinance 2000-1985
and 10-3285 (collectively, the “TIF Ordinances”); and
WHEREAS, under and pursuant to the TIF Act and the TIF Ordinances, the City designated
the Galesburg Tax Increment Redevelopment Project Area (the “Redevelopment Project Area”),
approved the related redevelopment plan, including the redevelopment projects described in the
Redevelopment Plan (collectively, the “Redevelopment Projects”), and established a special tax
allocation fund (the “Fund”) in connection therewith; and
WHEREAS, on October 25, 2022, the City notified affected taxing districts of the pending
termination of the Redevelopment Project Area, as a redevelopment project area, in accordance
with the provisions of Section 11-74.4-8 of the TIF Act; and
WHEREAS, all redevelopment project costs have been or will be paid, all obligations
relating thereto have been or will be paid and retired prior to December 31, 2022; and
WHEREAS, in accordance with the provisions of Section 11-74.4-8 of the Act, the City
desires to dissolve the special tax allocation fund relating to the Redevelopment Project Area and
to terminate the designation of the Redevelopment Project Area as a redevelopment project area.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
KNOX COUNTY, ILLINOIS, as follows:
Section 1. Incorporation of Recitals. The foregoing recitals are incorporated into this
Ordinance as the findings of the Corporate Authorities.
Section 3. Dissolution of Fund. The City Treasurer shall perform the final closing of the
books and records of the Fund for the Redevelopment Project Area no later than December 31,
2022 and thereupon said Redevelopment Project Area is dissolved.
Section 4. Termination of Redevelopment Project Area. The designation of the
Redevelopment Project Area as a redevelopment project area is hereby terminated as of
December 31, 2022.
Section 5. Additional Real Estate Tax Increment. In the event that additional incremental
real estate taxes attributable to the Redevelopment Project Area remain in the Fund, after the
dissolution of the Fund, such monies shall be declared as surplus funds and sent back to the Knox
County Treasurer for distribution back to the affected taxing bodies as prescribed in Section 11-
74.4-8 of the TIF Act.
Section 6. Tax Objections Resulting in Reduced Real Estate Tax Increment. In the
event incremental real estate taxes attributable to the Redevelopment Project Area received by
the City are ordered refunded by the Knox County Clerk as a result of final decisions in tax
objections affecting real estate taxes payable prior to December 31, 2022 then the City will refund
such incremental real estate taxes received solely from funds available in the Fund.
Section 7. Effective Date of Ordinance. This Ordinance shall be in full force and effect
upon its passage and approval in the manner provided by law.
Section 8. Invalidity. If any section, paragraph, clause or provision of this Ordinance shall
be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of
the other provisions of this Ordinance.
Section 9. Conflicts. All ordinances, resolutions or orders, or parts thereof, in conflict with
the provisions of this Ordinance are, to the extent of such conflict, hereby superseded.
Approved this __ day of , 20 ___ , by a roll call vote as follows:
Roll Call #:
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: ______________________________________________________________________
______________________________
Peter Schwartzman, Mayor
ATTEST:
____________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: Gug Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 7, 2022
AGENDA ITEM: Ordinance amending the Tax Increment Financing fund and Redevelopment
Project Area 4 (Central / E Main St TIF 4) and deleting certain parcels.
SUMMARY RECOMMENDATION: When TIF 4 was created in 2008, it was agreed upon by all
taxing districts that the early termination subarea would expire at the same time the TIF 2 would
expire. As a part of the process, the City must pass an ordinance removing certain parcels. The
Interim City Manager and Director of Community Development recommend approval of the
ordinance.
BACKGROUND: An aerial of this area is included as an Exhibit in the Ordinance, but it is generally
along East Main Street from approximately Duffield Ave easterly to Chestnut St. The early
termination area includes 133 parcels. The remaining portion of TIF 4 will remain in place until it
is set to expire on December 31, 2031 (with the TIF increment still being received in the TIF 4
fund FY 2032).
In accordance with the Illinois Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.4-
5 (c) of the TIF Act provides that a municipality may by municipal ordinance amend an existing
redevelopment plan.
BUDGET IMPACT: it is anticipated there would be a reduction in the amount of increment
received in TIF 4 by removing the parcels in the early termination area.
SUPPORTING DOCUMENTS:
1.Ordinance amending Central / Downtown TIF 4
22-1034
ORDINANCE NO. ____________
ORDINANCE AMENDING THE TIF NO. 4 REDEVELOPMENT PLAN
AND PROJECT AREA AND DELETING CERTAIN PARCELS LOCATED THEREIN
WHEREAS, Pursuant to the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1
through 65 ILCS 5/11-74.4-11 of the Illinois Compiled Statutes, as amended (the “TIF Act”), the City Council,
by Ordinances 08-3224, 08-3225, and 08-3226, passed on June 2, 2008, adopted and approved the TIF No. 4
Tax Increment Redevelopment Plan and Project (the “Redevelopment Plan”) dated February 19, 2008; and
WHEREAS, the City desires to delete certain parcels of real estate from said TIF No. 4 Redevelopment
Plan and Project Area; and
WHEREAS, subsection 11-74.4-5(c) of the TIF Act provides that a municipality may by municipal
ordinance amend an existing redevelopment plan which by municipal ordinance may be adopted without
further public hearing and related notices and without complying with the procedures provided in the TIF Act
pertaining to the initial approval of a redevelopment plan and project and designation of a redevelopment
project area when said municipal ordinance effects changes which do not:
(1) add additional parcels of property to the proposed redevelopment project area;
(2) substantially affect the general land uses proposed in the redevelopment plan;
(3) substantially change the nature of the redevelopment project;
(4) increase the total estimated redevelopment project cost set out in the redevelopment plan by
more than 5% after adjustment for inflation from the date the plan was adopted;
(5) add additional redevelopment project costs to the itemized list of redevelopment project costs
set out in the redevelopment plan; or
(6) increase the number of inhabited residential units to be displaced from the redevelopment
project area, as measured from the time of creation of the redevelopment project area, to a total of
more than 10.
NOW, THEREFORE, IT IS HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG
ILLINOIS, AS FOLLOWS:
SECTION 1:
1. Certain parcels of real estate located in the City of Galesburg, Illinois, as depicted in the attached
Exhibit A and legally described in the attached Exhibit B are hereby removed from the TIF No. 4
Redevelopment Plan and Project Area as of December 31, 2022.
2. The TIF No. 4 Redevelopment Plan and Project Area shall be and is hereby amended by said
removal of the parcels of real estate as depicted in the attached Exhibit A as of December 31,
2022.
SECTION 2: A copy of this Ordinance shall be attached to the Redevelopment Plan to effect the
amendments hereby, but any failure to so attach this Ordinance shall not abrogate, diminish, or delay the
effect of such amendment.
SECTION 3: Within 10 days of the adoption and approval of this Ordinance, a copy of this Ordinance
shall be duly mailed by certified mail to: (1) each affected taxing district with property constituting a part of
the TIF No. 4 Redevelopment Plan and Project Area and (2) each registrant on the interested parties registry
with respect to the TIF No. 4 Redevelopment Plan and Project Area; and (3) this Ordinance shall be published
in the Register Mail or other newspaper of general circulation within the affected taxing districts., which
amendments are authorized under Section 11-74.4-5 of the TIF Act.
SECTION 4: All Ordinances and parts of Ordinances in conflict herewith are hereby repealed.
SECTION 5: The City Clerk shall file a certified copy of this Ordinance, together with a list of each real
estate parcel number for those affected properties, with the County Clerk of Knox County in which any part
of the Galesburg TIF No. 4 Redevelopment Plan and Project Area is located and obtain a revised “Initial
Equalized Assessed Valuation” certification for Galesburg TIF No.4 Redevelopment Plan and Project Area.
SECTION 6: This Ordinance shall be in full force and effect from and after its approval, passage, and
publication as required by law.
Approved this __ day of , 20 ___ , by a roll call vote as follows:
Roll Call #:
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: ______________________________________________________________________
______________________________
Peter Schwartzman, Mayor
ATTEST:
____________________________
Kelli R. Bennewitz, City Clerk
EXHIBIT A - AREAS TO BE REMOVED FROM TIF 4
9911452046 9911479018 9912352024 9912355016 9913103004 9914203006
9911453016 9911480007 9912352025 9912355017 9913103005 9914203016
9911453017 9911480014 9912353019 9912355018 9913103011 9914226001
9911453036 9911480015 9912353020 9912355031 9913103014 9914226002
9911453037 9911480018 9912353021 9912355032 9913103015 9914226004
9911453038 9911480019 9912353022 9912355037 9913103016 9914226005
9911453040 9911480020 9912353038 9912376012 9913104001 9914226006
9911453041 9911480021 9912353039 9912376013 9913104002 9914226007
9911453043 9911480022 9912353046 9913101001 9913104003 9914226008
9911453044 9911481007 9912353047 9913101002 9913104004 9914226009
9911455009 9911481008 9912354015 9913101003 9913104005 9914226025
9911455010 9911481025 9912354016 9913101004 9913104006 9914226036
9911455015 9911481026 9912354030 9913101005 9913104010 9914227001
9911455016 9911481027 9912354031 9913101013 9913104011 9914227002
9911455017 9912352007 9912354032 9913102004 9914202007 9914227003
9911455019 9912352008 9912354033 9913102005 9914202008 9914227004
9911455021 9912352009 9912354034 9913102006 9914202018 9914227005
9911479013 9912352010 9912354035 9913102014 9914203001 9914227006
9911479014 9912352011 9912354036 9913102023 9914203002 9914227009
9911479015 9912352012 9912354037 9913103001 9914203003 9914227010
9911479016 9912352022 9912355014 9913103002 9914203004 9914227011
9911479017 9912352023 9912355015 9913103003 9914203005 9914227023 9914227037
EXHIBIT B
LEGAL DESCRIPTION:
AREAS TO REMOVED FROM TIF NO. 4 PROJECT AREA
Beginning at the Southeast corner of Lot 34 of Scripp's Subdivision; thence Northerly along the
East line of said Lot 34 of said Subdivision to the Northwest corner of Lot 33 of said Subdivision;
thence Easterly along the North line of said Lot 33 of said Subdivision to the Southeast corner of
Lot 35 of said Subdivision; thence Northerly along the East line of said Lot 35 of said Subdivision
to the Northeast corner of Lot 35 of said Subdivision; thence Easterly along the extended South
line of Lot 29 of Scripp's Subdivision to the West right-of-way line of North Whitesboro Street;
thence Northerly along said right-of-way line to the point of intersection with the extended North
line of the Subdivision of Lots 3, 4 and 5 Block 1 of Campbell's Addition; thence Easterly along
said extended North line to the West line of Summit Addition; thence Northerly 1 rod along the
West line of Summit Addition to the northwest corner of Lot 1 of Summit Addition; thence
Easterly along the North line of said Lot 1 to the Northeast corner of said Lot 1; thence Southerly
1 rod to the Northwest corner of Lot 2 of Summit Addition; thence Easterly along the North line
of said Lot 2 to the Northwest corner of Lot 9 of Summit Addition; thence Southerly along the
West line of said Lot 9 to the Southwest corner of Lot 9; thence Easterly along the South line of
Lot 9 extended to the Northwest corner of Lot 19 of the Resubdivision of Original Lots 1, 2 & 3 of
Block 2 of Summit Addition as recorded in a Revenue Plat of 1904; thence Easterly along the
North line of said Lot 19 to the Northeast corner of Lot 19; thence Southerly to the Southwest
corner of Lot 7 of the Resubdivision of Block 2 of the Summit Addition; thence Easterly along the
South line of said Lot 7 extended to the point of intersection with the East right-of-way line of
Arnold Street; thence Easterly along the extended South line of Lot 7 of M. J. Kitchell's Subdivision
to the West right-of-wayline of North Farnham Street; thence Northerly along said right-of-way
to the point of intersection with the extended North line of Lot 7 of Block 1 of Olof Hawkinson's
Addition; thence Easterly along the extended North line of Lots 7 and 8 in Blocks 1, 2 and 3 and
Lot 4 in Block 4 of Olof Hawkinson's Addition to the point of intersection with the East line of Olof
Hawkinson's Addition; thence Easterly along the extended North line of Lot 4 in Block 4 and Lot
27 in Block 3 of the Washington Addition to the Northeast corner of said Lot 27; thence Southerly
along the East lines of lots 27 and 28 of Block 3 of the Washington Addition to the Southeast
corner of Lot 28; thence Westerly along the South line of said Lot 28 extended to the point of
intersection with the West right-of-way line of Chestnut Street; thence Southerly along said right-
of-way line to the point of intersection with the North right-of-way line of East Main Street;
thence Westerly along said North right-of-way of East Main Street to the point of intersection
with the extended East line of lot 4 in Block 5 of the Factory Addition; thence Southerly along the
extended East line of Lots 4 and 9 of Block 5 of Factory Addition to the point of intersection with
the south right-of-way line of Washington Street; thence Westerly along said South right-of-way
line to the point of intersection with the West right-of-way line of Illinois Avenue; thence
Northerly along said West right-of-way line to the Southeast corner of Lot 7 in Block 1 of N. T.
Allen's Subdivision; thence Westerly along the extended South line of Lots 6 and 7 in Blocks 1 and
2 of N. T. Allen's Subdivision to the point of intersection with the West right-of-way line of South
Farnham Street; thence Northerly along said right-of-way line to the Southeast corner of Lot 1 in
block 1 of the Resubdivision of Blocks 1, 2, 3 and 4 of the Hayner's Addition; thence Westerly
along the extended South line of Lots 1 through 9 in Block 1 and Lots 1 through 6 of Block 2 to
the Southwest corner of Lot 6 in Block 2 of said Resubdivision of Hayner's Addition; thence
Northerly 55 feet along the West line of Lot 6 in Block 2 of the Resubdivision of Blocks 1, 2, 3 and
4 of Hayner's Addition; thence Westerly to the West line of said Lot 7 to a point 55 feet North of
the South line of Lot 7; thence Southerly 5 feet along the West line of said Lot 7 to a point 50 feet
North of the South line of said Lot 7; thence Westerly to a point on the East right-of-way line of
Locust Street 50 feet North of the Southwest corner of Lot 9 in block 2 of said Resubdivision of
Hayner's Addition; thence Southerly along said right-of-way line to the Southwest corner of said
Lot 9; thence Westerly along the extended South Lines of Lots 1-5 in Block 1 of Frost's Addition
and Lot 23 of the Revenue Plat of 1904 of a Subdivision of Original Lots 1, 2, 3, 5, 6, 7, 8, 9 & 12
of Block 2 of Frost's Addition to the Southwest corner of said Lot 23; thence Northerly along the
West line of said Lot 23 to the point of intersection with the South right-of-way line of East Main
Street; thence Westerly along said South right-of-way line to the point of intersection with the
West line of Lot 27 of said Revenue Plat of 1904; thence Northwesterly to the Southeast corner
of Lot 34 of Scripp's Subdivision and the Point of Beginning; being a tract of land containing 43
acres, more or less.
_________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GPO Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: 2022 Property Tax Levy Ordinance
SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information
Systems recommend the City Council approve the 2022 Property Tax Levy Ordinance.
BACKGROUND: Annually, the City Council establishes a dollar amount needed from property
tax extensions by the County Clerk. This amount is then aggregated with other taxing districts
resulting in individual tax bills on individual property. The City should receive the majority of
the money collected from this levy in June and September of 2023.
The 2022 tax levy request has been established at $9,707,763 which is an increase of 0% when
compared to the total amount of the current year tax levy (2021) extension. The following table
displays the levy request by use:
DESCRIPTION
2022
LEVY
AMOUNT
$ CHANGE FROM
2021 LEVY
EXTENSION
% CHANGE FROM
2021
LEVY EXTENSION
% OF TOTAL
LEVY REQUEST
Corporate $2,660,593 $62,240 2.4% 27%
G.O. Bonds 0 0 0% 0%
Social Security 250,100 25 0% 3%
IMRF 285,000 120 0% 3%
Police Pension 2,445,000 (33,523) (1.4%) 25%
Fire Pension 2,351,000 (109,569) (4.5%) 24%
Public Library 1,716,070 80,707 4.9% 18%
Based on the current Estimated Assessed Value (EAV) for the 2022 tax levy, the estimated
property tax rate for the City would be approximately $2.64 or zero cents more than the 2021
tax levy rate. The property tax rate is applied to individual tax bills.
BUDGET IMPACT: The property tax levy will fund a portion of the City’s General Fund and Park
& Recreation Fund general operations; IMRF obligations in the General Fund; the majority of
the Public Library’s general operations; and the police pension and firefighters’ pension funds.
SUPPORTING DOCUMENTS:
1. 2022 Property Tax Levy Estimation
2. 2023 Appropriations for Tax Levy
22-1035
Special Ordinance No. _____________________
AN ORDINANCE MAKING THE LEVY FOR CORPORATE PURPOSES AND SPECIAL FUNDS,
FOR THE CURRENT YEAR COMMENCING ON THE FIRST DAY OF JANUARY, 2023 AND ENDING
ON THE THIRTY-FIRST DAY OF DECEMBER, 2023 FOR THE CITY FOR GALESBURG, ILLINOIS
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS:
SECTION 1. That a tax levy for the following sums of money, or as much thereof as may be
authorized by law, to defray all expenses and liabilities of the City be, and the same is hereby
levied for the purposes specified against all taxable property in the City for the fiscal year
commencing on the first day of January, 2023, and ending on the thirty-first day of December, 2023.
The specific amounts are levied for the purposes listed below, indicated by being placed in
a separate column designated "Amount Raised by Taxation" which item appears at the
right hand column of this ordinance. The tax so levied for the fiscal year of the City of
Galesburg, and is for the appropriation amounts to be raised by taxation, the total of which
has been determined as follows:
Fund Description FY 23 Budget Amount
Raised by
Other than
Taxation
Amount
Raised by
Taxation
General 20,195,215 19,146,667 1,048,548
General Fund Fire Department 7,752,115 6,402,210 1,349,905
Various Pensions and Social Security Contributions in General Fund:
IMRF (285,000) 285,000
Social Security (250,100) 250,100
Police Pension (2,445,000) 2,445,000
Fire Pension (2,351,000) 2,351,000
001 Total General Fund 27,947,330 20,217,777 7,729,553
011 Motor Fuel Tax 1,695,000 1,695,000 -
013 Grants 8,494,270 8,494,270 -
014 City Gas Tax 1,122,670 1,122,670 -
015 Federal Special Enforcement - - -
016 Special Enforcement 36,650 36,650 -
017 911 Communications 124,665 124,665 -
018 Storm Water Utility 1,024,600 1,024,600 -
019 Parks & Recreation 5,810,755 5,548,615 262,140
020 Airport Operations 302,890 302,890 -
021 Foreign Fire 28,480 28,480 -
023 Property Redevelopment 1,456,190 1,456,190 -
024 Economic Development 1,494,915 1,494,915 -
025 CDBG Repayment 206,490 206,490 -
026 UDAG Repayment 856,320 856,320 -
030 Public Transportation Services 2,532,610 2,532,610 -
043 2016 GO Bond Debt Service 643,265 643,265 -
046 2011C Business Park Bonds 325,160 325,160 -
047 Business Dstrct 2013A GO Bonds 116,980 116,980 -
048 TIF 3 Regency Cap Proj 75,485 75,485 -
049 TIF IV 934,885 934,885 -
051 Players Fields Capital Imp 4,600 4,600 -
053 Building Repair & Maintenance 310,120 310,120 -
054 Planning Fund 1,275,000 1,275,000 -
057 Computer Replacement 415,400 415,400 -
058 Vehicle Replacement 716,850 716,850 -
059 Utility Tax Capital Projects 2,175,935 2,175,935 -
060 Seminary St Business District 40,010 40,010 -
1
Fund Description FY 23 Budget Amount
Raised by
Other than
Taxation
Amount
Raised by
Taxation
061 Water Operations 6,571,250 6,571,250 -
067 Refuse 3,120,785 3,120,785 -
078 Risk Management 1,152,545 1,152,545 -
085 OPEB Trust 1,800 1,800 -
088 Linwood Cemetery Trust 3,500 3,500 -
089 East Linwood Cemetery Trust 15,200 15,200 -
900 Public Library 2,795,170 1,079,100 1,716,070
Total All Other Funds 45,880,445 43,902,235 1,978,210
Total 2022 Appropriations for 2021 Tax Levy 73,827,775 64,120,012 9,707,763
SECTION 2. The City Clerk of the City of Galesburg is hereby directed to file with the County Clerk of Knox
County, Illinois, a properly certified copy of the ordinance on or before the last Tuesday of December 2022.
SECTION 3. The provisions of this ordinance are hereby declared to be separable, and if any section, phrase or
provision shall for any reason by declared to be invalid, such declaration shall not the validity of the
remainder of the sections, phrases or provisions hereof.
SECTION 4. This section shall be in full force and effect after its passage and approval by the Mayor.
SECTION 5. This ordinance is adopted pursuant to the state law of Illinois and the home rule authority
provided pursuant to the Constitution of the State of Illinois.
Approved this ______ day of _________________________, 20____, by a roll call vote as follows:
Roll Call #: ____________________________
Ayes:______________________________________________________________________
Nays: ______________________________________________________________________
Absent ______________________________________________________________________
________________________________
Peter Scwartzman, Mayor
ATTEST:
________________________________________
Kelli R. Bennewitz, City Clerk
81,579,890
2
Estimated Taxable Value (EAV)367,018,867$
Description Estimated Rate
2022 Levy
Request
2021 Levy
Extension
$ Change in
Levy
% Change in
Levy
Galesburg City
Corporate 0.357$ 1,310,688$ 1,222,190$ 88,498$ 7.24%
Bonds - 0 0 - #DIV/0!
IMRF 0.078 285,000 284,879 121 0.04%
Social Security 0.068 250,100 250,075 25 0.01%
Policemens Pension 0.666 2,445,000 2,478,523 (33,523) -1.35%
Library 0.468 1,716,070 1,635,363 80,707 4.94%
Body Totals 1.637$ 6,006,858$ 5,871,030$ 135,828$ 2.31%
Galesburg City Fire
Corporate 0.368$ 1,349,905 1,376,164$ (26,259)$ -1.91%
Firemens Pension 0.641 2,351,000 2,460,569 (109,569) -4.45%
Body Totals 1.008$ 3,700,905$ 3,836,733$ (135,828)$ -3.54%
Grand Total 2.645$ 9,707,763$ 9,707,763$ -$ 0.00%
Approved this ______ day of _________________________, 20____, by a roll call vote as follows:
Roll Call #: ____________________________
Ayes: ___________________________________________________________________________________
___________________________________________________________________________________
Nays: ___________________________________________________________________________________
Absent: __________________________________________________________________________________
.
_______________________________
Peter Schwartzman, Mayor
ATTEST:
________________________________________
Kelli R. Bennewitz, City Clerk
Estimated Real Estate Extension Report
KNOX COUNTY TAX YEAR - 2022
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by WEC Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: Approval of an ordinance granting a franchise to Comcast and associated
Comcast franchise agreement.
SUMMARY RECOMMENDATION: The City Manager and City Attorney recommend approval of
the ordinance and franchise agreement with Comcast.
BACKGROUND: The City Council approved a nonexclusive franchise agreement with Comcast in
2014 which expires December 31, 2022. It is proposed to approve a new nonexclusive franchise
agreement with Comcast for a 10-year period. The terms of the agreement are essentially the
same as the previous agreement and the city will continue to receive the 5% franchise fee that
the city has received in the past. The city will also continue to receive basic cable to city owned
buildings listed in Appendix A of the agreement. The Federal Communication Commission has
ruled that Comcast can now deduct the cost to provide the basic cable from the city’s franchise
fee; however, this ruling is currently under appeal at this time. Until the appeal is resolved, the
City will not be charged for the basic cable to city owned buildings. If the appeal is not successful,
Comcast will work with the city to implement the charges over time and the City can elect to
reduce the number of services in order to reduce the cost.
BUDGET IMPACT: The city will continue to receive the 5% franchise fee revenue that the city has
received in the past.
SUPPORTING DOCUMENTS:
1.Ordinance and Proposed Comcast Franchise Agreement
22-1036
ORDINANCE NO. _______
AN ORDINANCE GRANTING A NEW CABLE TELEVISION FRANCHISE TO COMCAST OF
ILLINOIS/INDIANA/OHIO, L.L.C. FOR A NEW TERM UNTIL DECEMBER 31, 2032 SUBJECT TO THE
CONDITIONS HEREIN
WHEREAS, COMCAST OF ILLINOIS/INDIANA/OHIO L.L.C. (“Comcast”) is successor to the
Cable Franchise granted to Insight Communication Midwest, LLC on May 20, 2002, and has
applied for renewal of its non-exclusive cable franchise in the City of Galesburg, Illinois (“City”),
pursuant to Section 626 of the Cable Act [47 U.S.C. § 546], and;
WHEREAS, municipalities of the State of Illinois are authorized pursuant to Illinois
statute (65 ILCS 5/11-42-11) to franchise cable television services; and
WHEREAS, the City believes it is in the best interest of the public to renew the franchise
of Comcast, under the terms attached to this franchise ordinance.
NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Galesburg, Illinois,
as follows:
Section 1. The recitals contained above in the preamble of this Ordinance are hereby
incorporated herein by reference, the same as if set forth in this Section of this Ordinance
verbatim as findings of the City Council of the City of Galesburg, Illinois.
Section 2. The City Council has determined that it is reasonable to grant a Cable Service
Franchise (“Franchise”) to Comcast, a copy of such Franchise is (i) attached hereto, (ii)
incorporated herein by reference, and (iii) hereby approved as to form, for a term until
December 31, 2032. The Franchise shall only take effect upon adoption of this ordinance,
subject to the following conditions subsequent: (1) execution by Comcast of the “Cable
Television Franchise Agreement by and between the City of Galesburg and Comcast of
Illinois/Indiana/Ohio, LLC, delivery to the City of Galesburg, Illinois City Clerk on or before
December 31, 2022 (unless otherwise approved by the City Council), which acceptance shall be
duly acknowledged before some officer authorized by law to administer oaths. The attached
Franchise and Acceptance shall constitute a binding and enforceable contract between the City
and Comcast; PROVIDED, that nothing in this ordinance shall be deemed to authorized
operation of cable services within the City prior to the effective date of this ordinance; any
operation in the rights-of-way without a valid and binding franchise accepted by Franchisee
after December 31, 2022 shall be subject to such penalties and remedies as set forth in the
Franchise, and as otherwise permitted by law; and failure of the conditions subsequent shall
cause the authority granted herein to be null and void.
Section 3. A copy of the attached Franchise has been delivered to Comcast in
substantially the form attached hereto not less than seven days prior to this enactment.
Section 4. The City shall, and the officials, agents and employees of the City are hereby
authorized and directed to, take such further action, and execute such documents, certificates
and instruments as may be necessary to carry out and comply with the intent of this ordinance.
Section 5. Due to the urgency of the enactment of this Ordinance prior to the expiration
of the current Franchise Agreement, this Ordinance shall be in full force and effect immediately
on and after its passage and approval as provided by law and this Ordinance shall be published
as may be provided by law.
Approved this ______day of ____________________, 2022, by roll call vote as follows:
Roll Call #:
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _______________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
STATE OF ILLINOIS )
) SS
COUNTY OF KNOX )
CERTIFICATE OF PUBLICATION
I, Keli R. Bennewitz, certify that I am the duly elected and acting Municipal Clerk of the
City of Galesburg, Illinois.
I further certify that on the ____ day of _________, 2022, the Corporate Authorities of
the City of Galesburg, Illinois passed and approved Ordinance No. ______ entitled:
“AN ORDINANCE GRANTING A NEW CABLE TELEVISION FRANCHISE TO COMCAST OF
ILLINOIS/INDIANA/OHIO, L.L.C. FOR A NEW TERM UNTIL DECEMBER 31, 2032 SUBJECT
TO THE CONDITIONS HEREIN”
Which provided by its terms that it should be published in pamphlet form.
The pamphlet form of Ordinance No. ________, including the ordinance and a cover
sheet thereof was prepared and a copy of such ordinance will be posted in the Galesburg City
Hall, commencing on the _____ day of _______, 2022 and continuing for at least ten (10) days
thereafter. Copies of such ordinance were also available for public inspection upon request at
the office of the City Clerk.
DATED at Galesburg, Illinois this ___ day of ________, 2022.
___________________________________
Kelli R. Bennewitz, City Clerk
CABLE TELEVISION FRANCHISE AGREEMENT
BY AND BETWEEN
The
CITY OF GALESBURG
And
COMCAST OF ILLINOIS/INDIANA/OHIO, LLC.
This Franchise Agreement (hereinafter, the “Agreement” or “Franchise Agreement”) is
made between the City of Galesburg, Illinois (hereinafter, the “City”) and Comcast of
Illinois/Indiana/Ohio, LLC, (hereinafter, “Grantee”) this____ day of _________, ______ (the
“Effective Date”).
The City, having determined that the financial, legal, and technical abilities of the
Grantee are reasonably sufficient to provide the services, facilities, and equipment necessary to
meet the future cable-related needs of the community, desires to enter into this Franchise
Agreement with the Grantee for the construction, operation and maintenance of a Cable System
on the terms and conditions set forth herein.
This Agreement is entered into by and between the parties under the authority of and
shall be governed by the Cable Act, and the Illinois Municipal Code, as amended from time to
time; provided that any provisions of the Illinois Municipal Code that are inconsistent with the
Cable Act shall be deemed to be preempted and superseded.
SECTION 1: Definition of Terms
For the purpose of this Franchise Agreement, capitalized terms, phrases, words, and
abbreviations shall have the meanings ascribed to them in the Cable Act, unless otherwise
defined herein.
"Cable Act" or "Act" means the Cable Communications Policy Act of 1984, as amended
by the Cable Consumer Protection and Competition Act of 1992 and the Telecommunications
Act of 1996, 47 U.S.C. §§ 521 et seq., as the same may be amended from time to time.
“Cable Operator” means any Person or group of Persons who provides Cable Service
over a Cable System and directly or through one or more affiliates owns a significant interest in
such Cable System; or who otherwise controls or is responsible for, through any arrangement,
the management and operation of such a Cable System.
"Cable Service" or “Service” means the one-way transmission to Subscribers of Video
Programming or Other Programming Service and Subscriber interaction, if any, which is
required for the selection or use of such Video Programming or Other Programming Service.
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“Cable System” or “System,” has the meaning set forth in 47 U.S.C. § 522 of the Cable
Act, and means Grantee's facilities, consisting of a set of closed transmission paths and
associated signal generation, reception and control equipment, that is designed to provide Cable
Service which includes Video Programming and which is provided to multiple Subscribers
within the Franchise Area, but such term does not include (i) a facility that serves only to re-
transmit the television signals of one or more television broadcast stations; (ii) a facility that
serves Subscribers without using any public right-of-way, (iii) a facility of a common carrier
which is subject, in whole or in part, to the provisions of Title II of the Communications Act of
1934, as amended, except that such a facility shall be considered a Cable System (other than for
purposes of section 621(c) of the Cable Act) to the extent such facility is used in the transmission
of Video Programming directly to Subscribers, unless the extent of such use is solely to provide
Interactive On-Demand Services; (iv) an open video system that complies with section 653 of the
Cable Act; or (v) any facilities of any electric utility used solely for operating its electric utility
systems.
“Channel” or “Cable Channel” means a portion of the electromagnetic frequency
spectrum which is used in a Cable System and which is capable of delivering a television
channel as a television channel is defined by the Federal Communications Commission by
regulation.
“Customer” or “Subscriber” means a Person who lawfully receives and pays for Cable
Service with the Grantee’s express permission.
“FCC” means the Federal Communications Commission or successor governmental
entity thereto.
“Franchise” means the initial authorization, or renewal thereof, issued by the City,
whether such authorization is designated as a franchise, agreement, permit, license, resolution,
contract, certificate, ordinance or otherwise, which authorizes the construction or operation of
the Cable System.
“Franchise Agreement” or “Agreement” shall mean this Agreement and any amendments
or modifications hereto.
“Franchise Area” means the present legal boundaries of the City as of the Effective Date,
and shall also include any additions thereto, by annexation or other legal means as provided in
this Agreement.
“Grantee” shall mean Comcast of Illinois/Indiana/Ohio, LLC.
“Gross Revenue” means the Cable Service revenue received by the Grantee from the
operation of the Cable System in the Franchise Area to provide Cable Services, calculated in
accordance with generally accepted accounting principles. Cable Service revenue includes
monthly Basic Cable Service, cable programming service regardless of Service Tier, premium
and pay-per-view video fees, advertising and home shopping revenue, installation fees and
equipment rental fees. Gross revenues shall also include such other revenue sources from Cable
Service delivered over the Cable System as may now exist or hereafter develop, provided that
such revenues, fees, receipts, or charges may be lawfully included in the gross revenue base for
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purposes of computing the City’s permissible franchise fee under the Cable Act, as amended
from time to time. Gross Revenue shall not include refundable deposits, bad debt, investment
income, programming launch support payments, third party advertising sales commissions and
agency fees, nor any taxes, fees or assessments imposed or assessed by any governmental
authority. Gross Revenues shall include amounts collected from Subscribers for Franchise Fees
pursuant to City of Dallas, Texas v. F.C.C., 118 F.3d 393 (5th Cir. 1997), and amounts collected
from non-Subscriber revenues in accordance with the Court of Appeals decision resolving the
case commonly known as the “Pasadena Decision,” City of Pasadena, California et. al.,
Petitions for Declaratory Ruling on Franchise Fee Pass Through Issues, CSR 5282-R,
Memorandum Opinion and Order, 16 FCC Rcd. 18192 (2001), and In re: Texas Coalition of
Cities for Utility Issues v. F.C.C., 324 F.3d 802 (5th Cir. 2003).
“Initial Franchise Service Area” means that portion of the Franchise Area served by the
Grantee’s Cable System as of the Effective Date of this Franchise Agreement.
“Public, Educational and Governmental (PEG) Access Channel” shall mean a video
Channel designated for non-commercial use by the City, the public, and/or educational
institutions such as public or private schools, but not “home schools,” community colleges, and
universities.
“Public, Educational and Government (PEG) Access Programming” shall mean non-
commercial programming produced by any City residents or organizations, schools and
government entities and the use of designated facilities, equipment and/or Channels of the Cable
System in accordance with 47 U.S.C. 531 and this Agreement.
“Person” means any natural person or any association, firm, partnership, joint venture,
corporation, or other legally recognized entity, whether for-profit or not-for profit, but shall not
mean the City.
“Public Way” shall mean, pursuant and in addition to the City’s Right of Way Ordinance
(Title 97, Guideline and Requirements for Work on City Rights-of-Way), the surface of, and the
space above and below, any street, alley, other land or waterway, dedicated or commonly used
for pedestrian or vehicular traffic or other similar purposes, including, but not limited to, public
utility easements and other easements dedicated for compatible uses, now or hereafter held by
the City in the Franchise Area, to the extent that the City has the right and authority to authorize,
regulate, or permit the location of facilities other than those of the City. Public Way shall not
include any real or personal City property that is not specifically described in this definition and
shall not include City buildings, fixtures, and other structures and improvements, regardless of
whether they are situated in the Public Way.
“Standard Installation” means those installations to Subscribers that are located up to one
hundred twenty-five (125) feet from the existing distribution system (Cable System).
“City” means the City of Galesburg, Illinois or the lawful successor, transferee, designee,
or assignee thereof.
“Video Programming” or “Programming” means programming provided by, or generally
considered comparable to programming provided by, a television broadcast station.
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SECTION 2: Grant of Authority
2.1. Pursuant to Section 621(a) of the Cable Act, 47 U.S.C. § 541 (a), and 65 ILCS
5/11-42-11(a) of the Illinois Municipal Code and Ordinance No. ______ approving and
authorizing the execution of this Agreement, the City hereby grants to the Grantee a
nonexclusive Franchise authorizing the Grantee to construct and operate a Cable System in the
Public Ways within the Franchise Area, and for that purpose to erect, install, construct, repair,
replace, reconstruct, maintain, or retain in any Public Way such poles, wires, cables, conductors,
ducts, conduits, vaults, manholes, pedestals, amplifiers, appliances, attachments, and other
related property or equipment as may be necessary or appurtenant to the Cable System, and to
provide such services over the Cable System as may be lawfully allowed.
2.2. Term of Franchise. The term of the Franchise granted hereunder shall be ten (10)
years from the Effective Date, unless the Franchise is renewed or is lawfully terminated in
accordance with the terms of this Franchise Agreement and/or applicable law. From and after
the Effective Date of this Franchise Agreement, the Parties acknowledge that this Franchise
Agreement is intended to be the sole and exclusive Franchise Agreement between the Parties
pertaining to the Grantee’s Franchise for the provision of Cable Service.
2.3. Renewal. Any renewal of this Franchise shall be governed by and comply with
the provisions of Section 626 of the Cable Act, as amended, and any applicable State law which
may exist at the time of renewal and which is not superseded by the Cable Act.
2.4. Police Powers. Nothing in this Franchise Agreement shall be construed as an
abrogation by the City of any of its police powers to adopt and enforce generally applicable
ordinances deemed necessary for the health, safety, and welfare of the public, and the Grantee
shall comply with all generally applicable laws and ordinances enacted by the City pursuant to
such police power.
2.5. Reservation of Authority. Nothing in this Franchise Agreement shall (A)
abrogate the right of the City to perform any public works or public improvements of any
description, (B) be construed as a waiver of any codes or ordinances of general applicability
promulgated by the City, or (C) be construed as a waiver or release of the rights of the City in
and to the Public Ways.
2.6. Competitive Equity.
2.6.1. In the event the City grants an additional Franchise to use and occupy any
Public Way for the purposes of operating a Cable System, the additional Franchise shall only be
granted in accordance with the Illinois Level Playing Field Statute, 65 ILCS 5/11-42-11.
2.6.2. In the event an application for a new cable television franchise or other
similar authorization is filed with the City proposing to serve the Franchise Area, in whole or in
part, the City shall to the extent permitted by law promptly notify the Grantee, or require the
Grantee to be notified, and include a copy of such application.
5
2.6.3. Provided that appropriate vehicle safety markings have been deployed,
Grantee’s vehicles shall be exempt from parking restrictions of the City while used in the course
of installation, repair and maintenance work on the Cable System.
SECTION 3: Construction and Maintenance of the Cable System
3.1. Except as may be otherwise provided in this Franchise Agreement, Grantee shall
comply with all generally applicable provisions of Title 97 of the Municipal Code, entitled
"Guidelines and Requirements for Work in the Rights-of-Way’ of the City of Galesburg as may
be amended from time to time.
3.2. Aerial and Underground Construction. At the time of Cable System construction,
if all of the transmission and distribution facilities of all of the respective public or municipal
utilities in any area of the Franchise Area are underground, the Grantee shall place its Cable
Systems’ transmission and distribution facilities underground, provided that such underground
locations are actually capable of accommodating the Grantee’s cable and other equipment
without technical degradation of the Cable System’s signal quality. In any region(s) of the
Franchise Area where the transmission or distribution facilities of the respective public or
municipal utilities are both aerial and underground, the Grantee shall have the discretion to
construct, operate, and maintain all of its transmission and distribution facilities or any part
thereof, aerially or underground. Nothing in this Section shall be construed to require the Grantee
to construct, operate, or maintain underground any ground-mounted appurtenances such as
customer taps, line extenders, system passive devices, amplifiers, power supplies, pedestals, or
other related equipment.
3.3. Undergrounding and Beautification Projects.
3.3.1. In the event the City requires users of the Public Way who operate aerial
facilities to relocate such aerial facilities underground, Grantee shall participate in the planning
for relocation of its aerial facilities, if any, contemporaneously with such users. Grantee shall be
reimbursed its relocation costs from public or private funds allocated for the project to the same
extent as such funds are made available to other users of the Public Way, if any, provided that
any utility’s exercise of authority granted under its tariff to charge consumers for the said
utility’s cost of the project that are not reimbursed by the City shall not be considered to be
public or private funds.
3.3.2. The Grantee shall not be required to relocate its facilities unless it has
been afforded at least sixty (60) days notice of the necessity to relocate its facilities. Upon
adequate notice the Grantee shall provide a written estimate of the cost associated with the work
necessary to relocate its facilities. In instances where a third party is seeking the relocation of
the Grantee’s facilities or where the Grantee is entitled to reimbursement pursuant to the
preceding Section, the Grantee shall not be required to perform the relocation work until it has
received payment for the relocation work.
SECTION 4: Service Obligations
4.1. Initial Service Obligations. As of the Effective Date of this Agreement, Grantee’s
Cable System has been designed to provide, and is capable of providing, Cable Service to
6
residential Customers throughout the Initial Franchise Service Area. The Grantee shall continue
to make Cable Service available in the Initial Service Area throughout the term of this
Agreement and Grantee shall extend its Cable System and provide service consistent with the
provisions of this Franchise Agreement.
4.2. General Service Obligation. The Grantee shall make Cable Service available
beyond the Initial Franchise Service Area to every residential dwelling unit within the Franchise
Area where the minimum density is at least thirty (30) dwelling units per linear Cable System
network mile as measured from the existing Cable System’s technically feasible connection
point. Subject to the density requirement, Grantee shall offer Cable Service to all new homes or
previously unserved homes located within one hundred twenty-five (125) feet of the Grantee’s
distribution cable (e.g., a Standard Installation).
4.2.1. The Grantee may elect to provide Cable Service to areas not meeting the
above density and distance standards. The Grantee may impose an additional charge in excess of
its regular installation charge for any service installation requiring a drop or line extension in
excess of a Standard Installation. Any such additional charge shall be computed on a time plus
materials basis plus a reasonable rate of return.
4.3. Programming. The Grantee agrees to provide cable programming services in the
following broad categories:
Children General Entertainment Family Oriented
Ethnic/Minority Sports Weather
Educational Arts, Culture and Performing Arts News & Information
Pursuant and subject to federal law, all Video Programming decisions, excluding PEG Access
Programming, are at the sole discretion of the Grantee.
4.4. Technical Standards. The Grantee shall comply with all applicable technical
standards of the FCC as published in 47 C.F.R., Part 76, Subpart K, as amended from time to
time. The Grantee shall cooperate with the City in conducting inspections related to these
standards upon reasonable prior written request from the City based on a significant number of
Subscriber complaints.
4.5. Annexations and New/Planned Developments. In cases of annexation the City
shall provide the Grantee written notice of such annexation. In cases of new construction,
planned developments or property development where undergrounding or extension of the Cable
System is required, the City shall provide or cause the developer or property owner to provide
notice of the same. Such notices shall be provided at the time of notice to all utilities or other
like occupants of the City’s Public Way. If advance notice of such annexation, new construction,
planned development or property development is not provided, the Grantee shall be allowed an
adequate time to prepare, plan and provide a detailed report as to the timeframe for it to construct
its facilities and provide the services required under this Franchise Agreement.
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4.6. Service to School Buildings and Governmental Facilities.
4.6.1. The City requests that Comcast provide Basic Cable Service (or its
current equivalent) and one Digital Transport Adapter (or its current equivalent if equipment is
necessary to receive the service) to one outlet at the locations specified in Attachment A. The
City shall notify Comcast of its election to be invoiced at standard rates for these services and
equipment or to have the charges deducted from the franchise fee payment due the City. In the
event the FCC’s Third 621 Order is reversed on appeal (pending at the 6th Circuit at the time of
this agreement) and that reversal becomes final, Comcast will provide the services set forth in
this paragraph on a complimentary basis for the remaining term of the franchise. Additional
services, equipment, and locations may be added at the City’s expense upon request but shall not
be complimentary.
4.6.2. Long Drops. The Grantee may impose an additional charge in excess of
its regular installation charge for any service installation requiring a drop or line extension in
excess of a Standard Installation. Any such additional charge shall be computed on a time plus
materials basis to be calculated on that portion of the installation that exceeds a Standard
Installation.
4.7. Emergency Alerts. At all times during the term of this Franchise Agreement, the
Grantee shall provide and maintain an “Emergency Alert System” (“EAS”) consistent with
applicable Federal law and regulation – including 47 C.F.R., Part 11 and the “State of Illinois
Emergency Alert System State Plan” – as may be amended from time to time. Should the City
become qualified and authorized to activate the EAS, the Grantee shall provide instructions on
the access and use of the EAS by the City to the City on an annual basis. The City agrees to
indemnify and hold the Grantee harmless from any damages or penalties arising out of the
negligence of the City, its employees or agents in using such system.
4.8. Customer Service Obligations. The City and Grantee acknowledge that the
customer service standards and customer privacy protections are set forth in the Cable and Video
Customer Protection Law, 220 ILCS 5/22-501 et seq. Enforcement of such requirements and
standards and the penalties for non-compliance with such standards shall be consistent with the
Cable and Video Customer Protection Law, 220 ILCS 5/22-501 et seq.
SECTION 5: Oversight and Regulation by City
5.1. Franchise Fees. The Grantee shall pay to the City a Franchise Fee in an amount
equal to five percent (5%) of annual Gross Revenues received from the operation of the Cable
System to provide Cable Service in the Franchise Area; provided, however, that Grantee shall
not be compelled to pay any higher percentage of fees than any other video service provider,
under state authorization or otherwise, providing service in the Franchise Area. The payment of
Franchise Fees shall be made on a quarterly basis and shall be due forty-five (45) days after the
close of each calendar quarter. If mailed, the Franchise Fee shall be considered paid on the date
it is postmarked. Each Franchise Fee payment shall be accompanied by a report prepared by a
representative of the Grantee showing the basis for the computation of the franchise fees paid
8
during that period. Any undisputed Franchise Fee payment which remains unpaid in whole or in
part, after the date specified herein shall be delinquent. For any delinquent Franchise Fee
payments, Grantee shall make such payments including interest at the prime lending rate as
quoted by JP Morgan Chase & Company or its successor, computed from time due until paid.
Any undisputed overpayments made by the Grantee to the City shall be credited upon discovery
of such overpayment until such time when the full value of such credit has been applied to the
Franchise Fee liability otherwise accruing under this Section.
5.1.1. The Parties acknowledge that, at present, the Cable Act limits the City to
collection of a maximum permissible Franchise Fee of five percent (5%) of Gross Revenues. In
the event that a change in the Cable Act would allow the City to increase the Franchise Fee
above five percent (5%), and the City actually proposes to increase the Franchise Fee in exercise
of such authority, the City may amend the Franchise Fee percentage. Following the
determination to increase the Franchise Fee and enactment of an ordinance enabling the same,
the City shall notify the Grantee of its intent to collect the increased Franchise Fee, and Grantee
shall have a reasonable time (not to be less than ninety (90) days from receipt of notice from the
City) to effectuate any changes necessary to begin the collection of such increased Franchise
Fee. In the event that the City increases said Franchise Fee, the Grantee shall notify its
Subscribers of the City’s decision to increase said fee prior to the implementation of the
collection of said fee from Subscribers as required by law.
5.1.2. In the event a change in state or federal law requires the City to reduce
the franchise fee percentage that may be collected, the parties agree the Grantee shall reduce the
percentage of franchise fees collected to the lower of: i) the maximum permissible franchise fee
percentage; or ii) the lowest franchise fee percentage paid by any other Cable Operator granted a
Cable Franchise by the City pursuant to the Cable Act, and Section 11-42-11 of the Illinois
Municipal/Counties Code; provided that: (a) such amendment is in compliance with the change
in state or federal law; (b) the City approves the amendment by ordinance; and (c) the City
notifies Grantee at least ninety (90) days prior to the effective date of such an amendment.
5.1.3. Taxes Not Included. The Grantee acknowledges and agrees that the term
“Franchise Fee” does not include any tax, fee, or assessment of general applicability (including
any such tax, fee, or assessment imposed on both utilities and Cable Operators on their services
but not including a tax, fee, or assessment which is unduly discriminatory against Cable
Operators or Cable Subscribers).
5.2. Franchise Fees Subject to Audit. The City and Grantee acknowledge that the
audit standards are set forth in the Illinois Municipal Code at 65 ILCS 5/11-42-11.05
(Municipal/County Franchise Fee Review; Requests For Information). Any audit shall be
conducted in accordance with generally applicable auditing standards.
5.2.1 In accordance with 65 ILCS 5/11-42-11.05 (k), the City shall provide on an annual
basis, a complete list of addresses within the corporate limits of the City. If an address is not
included in the list or if no list is provided, the Grantee shall be held harmless for any franchise
fee underpayments (including penalty and interest) from situsing errors.
9
5.3. Proprietary Information. Notwithstanding anything to the contrary set forth in
this Agreement, the Grantee shall not be required to disclose information which it reasonably
deems to be proprietary or confidential in nature, with the exception of the information directly
related to an audit of Franchise Fees as set forth in Section 5.2. The City agrees to treat any
information disclosed by the Grantee as confidential and only to disclose it to those employees,
representatives, and agents of the City that have a need to know in order to enforce this Franchise
Agreement and who agree to maintain the confidentiality of all such information. For purposes
of this Section, the terms “proprietary or confidential” include, but are not limited to, information
relating to the Cable System design, customer lists, marketing plans, financial information
unrelated to the calculation of Franchise Fees or rates pursuant to FCC rules, or other
information that is reasonably determined by the Grantee to be competitively sensitive. Grantee
may make proprietary or confidential information available for inspection but not copying or
removal by the Franchise Authority’s representative. In the event that the City has in its
possession and receives a request under the Illinois Freedom of Information Act (5 ILCS 140/1
et seq.), or similar law for the disclosure of information the Grantee has designated as
confidential, trade secret or proprietary, the City shall notify Grantee of such request and
cooperate with Grantee in opposing such request. Grantee shall indemnify and defend the City
from and against any claims arising from the City’s opposition to disclosure of any information
Grantee designates as proprietary or confidential. Compliance by the City with an opinion or
directive from the Illinois Public Access Counselor or the Illinois Attorney General under the
Illinois Freedom of Information Act, 5 ILCS 140/1 et seq., or with a decision or order of a court
with jurisdiction over the City, shall not be a violation of this Section.
SECTION 6: Transfer of Cable System or Franchise or Control of Grantee
6.1. Neither the Grantee nor any other Person may transfer the Cable System or the
Franchise without the prior written consent of the City, which consent shall not be unreasonably
withheld or delayed.
6.2. No transfer of control of the Grantee, defined as an acquisition of fifty-one
percent (51%) or greater ownership interest in Grantee, shall take place without the prior written
consent of the City, which consent shall not be unreasonably withheld or delayed.
6.3. No consent shall be required, however, for (i) a transfer in trust, by mortgage,
hypothecation, or by assignment of any rights, title, or interest of the Grantee in the Franchise or
in the Cable System in order to secure indebtedness, or (ii) a transfer to an entity directly or
indirectly owned or controlled by Comcast Corporation.
6.4. The Grantee, and any proposed transferee under this Section 6, shall submit a
written application to the City containing or accompanied by such information as is required in
accordance with applicable law and FCC regulations, specifically including a completed Form
394 or its successor, and in compliance with the processes established for transfers under FCC
rules and regulations, including Section 617 of the Cable Act, 47 U.S.C. §537. Within thirty (30)
days after receiving a request for consent, the City shall, in accordance with FCC rules and
regulations, notify the Grantee in writing of the additional information, if any, it requires to
determine the legal, financial and technical qualifications of the transferee or new controlling
party. If the City has not taken final action on the Grantee’s request for consent within one
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hundred twenty (120) days after receiving such request, consent shall be deemed granted. As a
condition to granting of any consent, the City may require the transferee to agree in writing to
assume the obligations of the Grantee under this Franchise Agreement.
6.5. Any transfer of control resulting from or after the appointment of a receiver or
receivers or trustee or trustees, however denominated, designated to take over and conduct the
business of the grantee, whether in a receivership, reorganization, bankruptcy or other action or
proceeding, unless such receivership or trusteeship shall have been vacated prior to the
expiration of a one hundred twenty (120) day period, shall be treated as a transfer of control
pursuant to 47 U.S.C. §537 and require the City’s consent thereto in the manner described in
Section 6 above.
SECTION 7: Insurance and Indemnity
7.1. Insurance. Within thirty (30) days of the Effective Date of this Franchise
Agreement, the Grantee shall, at its sole cost and expense, take out and maintain Commercial
General Liability and Auto Liability Insurance. Such policy or policies shall be in the minimum
amount of three million Dollars ($3,000,000.00) for bodily injury or death to any one Person,
and Three Million Dollars ($3,000,000.00) for bodily injury or death of any two (2) or more
persons resulting from one (I) occurrence, and Three Million Dollars ($3,000,000.00) for
property damage resulting from anyone (1) accident. Such policy or policies shall be non-
cancelable except upon thirty (30) days prior written notice to the City. The Grantee shall
provide workers’ compensation coverage in accordance with applicable law. The County shall be
named as an additional insured. Grantee shall provide certificates of insurance to the City
showing that above enumerated policies of insurance are in force. An endorsement shall he
provided which states that the coverage is primary insurance with respect to claims arising from
Grantee's operation under this Franchise Agreement and that no other insurance maintained by
the City will be called upon to contribute to a loss under this coverage. Standard form of cross-
liability shall be afforded.
7.2. Indemnification. The Grantee shall indemnify, defend and hold harmless the
City, its officers, employees, and agents (the “Indemnitees”) from and against any injuries,
claims, demands, judgments, damages, losses and expenses, including reasonable attorney’s fees
and costs of suit or defense (the “Indemnification Events”), arising in the course of the Grantee
constructing and operating its Cable System within the City. The Grantee’s obligation with
respect to the Indemnitees shall apply to Indemnification Events which may occur during the
term of this Agreement, provided that the claim or action is initiated within the applicable statute
of limitations, notwithstanding that the claim may be made or action filed subsequent to the
termination or expiration of this Agreement. The City shall give the Grantee timely written
notice of its obligation to indemnify and defend the City after the City’s receipt of a claim or
action pursuant to this Section. For purposes of this Section, the word “timely” shall mean
within a time period that does not cause prejudice to the respective positions of the Grantee
and/or the City. If the City elects in its own discretion to employ additional counsel, the costs for
such additional counsel for the City shall be the responsibility of the City.
11
7.2.1. The Grantee shall not indemnify the City for any liabilities, damages, costs
or expense resulting from any conduct for which the City, its officers, employees and agents may
be liable under the laws of the State of Illinois.
7.2.2. Nothing herein shall be construed to limit the Grantee’s duty to indemnify
the City by reference to the limits of insurance coverage described in this Agreement.
SECTION 8: Public, Educational and Governmental (PEG) Access
8.1. PEG . The Grantee shall provide for the City’s noncommercial Public,
Educational and Governmental Access (“PEG”) Programming through two Channels (the
“Channel”) on the Grantee’s Cable System. Unless otherwise agreed to by the City and the
Grantee to the extent required by applicable law, the Channel may be carried on the Grantee’s
basic digital service tier. The City’s PEG Access Programming shall be provided consistent with
Section 611 of the Cable Act, as amended from time to time.
8.2. Rules and Procedures for Use of the PEG Access Channel. The City shall be
responsible for establishing, and thereafter enforcing, rules for the non-commercial use of the
PEG Access Channel and to promote the use and viewership of the Channel.
8.3. Allocation and Use of the PEG Access Channel. The Grantee does not relinquish
its ownership of a Channel by designating it for PEG use. However, the PEG Access Channel is,
and shall be, operated by the City. The City shall adopt rules and procedures under which
Grantee may use the PEG Access Channel for the provision of Video Programming if the PEG
Access channel is not being used for its designated purpose(s) pursuant to Section 611(d) of the
Cable Act, 47 U.S.C. §531.
8.4. Editorial Control. Grantee shall not exercise any editorial control over any use of
the PEG Access Channel except as permitted by 47 U.S.C. §531(e).
8.5. Origination Point. At such time that the City determines that it wants to establish
the capability to allow its residents who subscribe to Grantee’s Cable Service to receive PEG
Access Programming originated from Schools and/or City facilities (other than those having a
signal point of origination at the time of the execution of this Agreement); or at such time that
the City determines that it wants to change or upgrade a location from which PEG Access
Programming is originated; the City will give the Grantee written notice detailing the point of
origination and the capability sought by the City. The Grantee agrees to submit a cost estimate
to implement the City’s plan within a reasonable period of time. After an agreement to
reimburse the Grantee for its expenditure within a reasonable period of time, the Grantee will
implement any necessary system changes within a reasonable period of time.
8.6. PEG Signal Quality. Provided the PEG signal feed is delivered by the City to the
designated signal input point without material degradation, the PEG Channel delivery system
from the designated signal input point shall meet the same FCC technical standards as the
remainder of the Cable System set forth in this Agreement.
12
8.8. Grantee Use of Unused Time. Because the City and Grantee agree that a blank or
underutilized PEG Access Channel is not in the public interest, in the event the City does not
completely program a Channel, Grantee may utilize the Channel for its own purposes. Grantee
may program unused time on the Channel subject to reclamation by the City upon no less than
sixty (60) days’ notice. Except as otherwise provided herein, the programming of the PEG
Access Channel with text messaging, or playback of previously aired programming shall not
constitute unused time. Text messaging containing out of date or expired information for a
period of thirty (30) days shall be considered unused time. A programming schedule that
contains playback of previously aired programming that has not been updated for a period of
ninety (90) days shall be considered unused time. Unused time shall be considered to be a period
of time, in excess of six (6) hours, where no community produced programming of any kind can
be viewed on a PEG Access Channel. Unused time shall not include periods of time where
programming cannot be viewed that are caused by technical difficulties, transition of broadcast
media, signal testing, replacement or repair of equipment, or installation or relocation of
facilities.
SECTION 9: Enforcement of Franchise
9.1. Notice of Violation or Default. In the event the City believes that the Grantee has
not complied with a material term of the Franchise, it shall notify the Grantee in writing with
specific details regarding the exact nature of the alleged noncompliance or default.
9.2. Grantee’s Right to Cure or Respond. The Grantee shall have thirty (30) days
from the receipt of the City’s written notice: (A) to respond to the City, contesting the assertion
of noncompliance or default; or (B) to cure such default; or (C) in the event that, by nature of the
default, such default cannot be cured within the thirty (30) day period, initiate reasonable steps to
remedy such default and notify the City of the steps being taken and the projected date that the
cure will be completed.
9.3. Enforcement. Subject to applicable federal and state law, and following notice
and an opportunity to cure and respond pursuant to the provisions of Section 9.2 above, in the
event the City determines that the Grantee is in default of any material provision of the
Franchise, the City may:
9.3.1. seek specific performance of any provision that reasonably lends itself to
such remedy or seek other relief available at law, including declaratory or injunctive relief; or
9.3.2. in the case of a substantial or frequent default of a material provision of
the Franchise, declare the Franchise Agreement to be revoked in accordance with the following:
(i) The City shall give written notice to the Grantee of its intent to
revoke the Franchise on the basis of a pattern of noncompliance by the Grantee. The notice shall
set forth with specifity the exact nature of the noncompliance. The Grantee shall have ninety
(90) days from the receipt of such notice to object in writing and to state its reasons for such
objection. In the event the City has not received a response from the Grantee or upon receipt of
13
the response does not agree with the Grantee’s proposed remedy or in the event that the Grantee
has not taken action to cure the default, it may then seek termination of the Franchise at a public
hearing. The City shall cause to be served upon the Grantee, at least ten (10) days prior to such
public hearing, a written notice specifying the time and place of such hearing and stating its
intent to request termination of the Franchise.
(ii) At the designated hearing, the City shall give the Grantee an
opportunity to state its position on the matter, present evidence and question witnesses, after
which the City shall determine whether or not the Franchise shall be terminated. The public
hearing shall be on the record. A copy of the transcript shall be made available to the Grantee at
its sole expense. The decision of the City shall be in writing and shall be delivered to the
Grantee in a manner authorized by Section 10.2. The Grantee may appeal such determination to
any court with jurisdiction within thirty (30) days after receipt of the City’s decision.
9.4. Remedies Not Exclusive. In addition to the remedies set forth in this Section 9,
the Grantee acknowledges the City’s ability pursuant to Section 4.8 of this Franchise Agreement
to enforce the requirements and standards, and the penalties for non-compliance with such
standards, consistent with the Illinois Cable and Video Customer Protection Law.
Notwithstanding the foregoing, nothing in this Agreement shall be interpreted to permit the City
to exercise such rights and remedies in a manner that permits duplicative recovery from, or
payments by, the Grantee. Such remedies may be exercised from time to time and as often and
in such order as may be deemed expedient by the City.
SECTION 10: Miscellaneous Provisions
10.1. Force Majeure. The Grantee shall not be held in default under, or in
noncompliance with, the provisions of the Franchise, nor suffer any enforcement or penalty
relating to noncompliance or default (including termination, cancellation or revocation of the
Franchise), where such noncompliance or alleged defaults occurred or were caused by strike,
riot, war, earthquake, flood, tidal wave, unusually severe rain or snow storm, hurricane, tornado
or other catastrophic act of nature, labor disputes, failure of utility service necessary to operate
the Cable System, governmental, administrative or judicial order or regulation or other event that
is reasonably beyond the Grantee’s ability to anticipate or control. This provision also covers
work delays caused by waiting for utility providers to service or monitor their own utility poles
on which the Grantee’s cable or equipment is attached, as well as unavailability of materials or
qualified labor to perform the work necessary. Non-compliance or default shall be corrected
within a reasonable amount of time after force majeure has ceased.
10.2. Notice. Any notification that requires a response or action from a party to this
franchise within a specific time-frame, or that would trigger a timeline that would affect one or
both parties’ rights under this franchise, shall be in writing and shall be sufficiently given and
served upon the other party by hand delivery, first class mail, registered or certified, return
receipt requested, postage prepaid, or by reputable overnight courier service and addressed as
follows:
To the City: To the Grantee:
14
City of Galesburg Comcast of Illinois/Indiana/Ohio, LLC.
55 W. Tomkins Street 1500 McConnor Parkway
Galesburg, IL 61401 Schaumburg, Illinois 60173
ATTN: City Manager ATTN: Sr. Director of Government Affairs
Recognizing the widespread usage and acceptance of electronic forms of communication, emails
and faxes will be acceptable as formal notification related to the conduct of general business
amongst the parties to this contract, including but not limited to programming and price
adjustment communications. Such communication should be addressed and directed to the
person of record as specified above. Either party may change its address and addressee for
notice by notice to the other party under this Section.
10.3. Entire Agreement. This Franchise Agreement embodies the entire understanding
and agreement of the City and the Grantee with respect to the subject matter hereof and
supersedes all prior and contemporaneous agreements, understandings, negotiations and
communications, whether written or oral. Except for ordinances adopted pursuant to Sections
2.4 and 2.5 of this Agreement, all ordinances or parts of ordinances related to the provision of
Cable Service that are in conflict with or otherwise impose obligations different from the
provisions of this Franchise Agreement are superseded by this Franchise Agreement.
10.3.1. The City may adopt a cable television/video service provider regulatory
ordinance that complies with applicable law, provided the provisions of any such ordinance
adopted subsequent to the Effective Date of this Franchise Agreement shall not apply to the
Grantee during the term of this Franchise Agreement.
10.4. Severability. If any section, subsection, sentence, clause, phrase, or other portion
of this Franchise Agreement is, for any reason, declared invalid, in whole or in part, by any
court, agency, commission, legislative body, or other authority of competent jurisdiction, such
portion shall be deemed a separate, distinct, and independent portion. Such declaration shall not
affect the validity of the remaining portions hereof, which other portions shall continue in full
force and effect. If any material provision of this Agreement is made or found to be
unenforceable by such a binding and final decision, either party may notify the other in writing
that the Franchise has been materially altered by the change and of the election to begin
negotiations to amend the Franchise in a manner consistent with said proceeding or enactment;
provided, however, that any such negotiated modification shall be competitively neutral, and the
parties shall be given sufficient time to implement any changes necessitated by the agreed-upon
modification.
10.5. Governing Law. This Franchise Agreement shall be deemed to be executed in the
State of Illinois, and shall be governed in all respects, including validity, interpretation and
effect, and construed in accordance with, the laws of the State of Illinois and/or Federal law, as
applicable.
10.6. Venue. Except as to any matter within the jurisdiction of the federal courts or the
FCC, all judicial actions relating to any interpretation, enforcement, dispute resolution or any
other aspect of this Agreement shall be brought in the Circuit Court of the State of Illinois, Knox
15
County, Illinois. Any matter brought pursuant to the jurisdiction of the federal court shall be
brought in the United States District Court of the Northern District of Illinois.
10.7. Modification. Except as provided in Sections 5.1.1 and 5.1.2, no provision of this
Franchise Agreement shall be amended or otherwise modified, in whole or in part, except by an
instrument, in writing, duly executed by the City and the Grantee, which amendment shall be
authorized on behalf of the City through the adoption of an appropriate ordinance or resolution
by the City, as required by applicable law.
10.8. No Third-Party Beneficiaries. Nothing in this Franchise Agreement is intended to
confer third-party beneficiary status on any person, individual, corporation or member of the
public to enforce the terms of this Franchise Agreement.
10.9. No Waiver of Rights. Nothing in this Franchise Agreement shall be construed as
a waiver of any rights, substantive or procedural, Grantee may have under Federal or state law
unless such waiver is expressly stated herein.
10.10. Validity of Franchise Agreement. The parties acknowledge and agree in good
faith on the validity of the provisions, terms and conditions of this Franchise Agreement, in their
entirety, and that the Parties have the power and authority to enter into the provisions, terms, and
conditions of this Agreement.
10.11. Authority to Sign Agreement. Grantee warrants to the City that it is authorized to
execute, deliver and perform this Franchise Agreement. The individual signing this Franchise
Agreement on behalf of the Grantee warrants to the City that s/he is authorized to execute this
Franchise Agreement in the name of the Grantee.
IN WITNESS WHEREOF, this Franchise Agreement has been executed by the duly authorized
representatives of the parties as set forth below, as of the date set forth below:
For the City of Galesburg: For Comcast of Illinois/Indiana/Ohio, LLC:
By: __________________________ By: ____________________________
Name: _______________________ Name: __________________________
Title: ________________________ Title: ___________________________
Date: ________________________ Date: ___________________________
Attachment A
1 The Galesburg Public Library, 40 E. Simmons St., Galesburg IL 61401
2 Galesburg City Hall, 55 W. Tompkins St., Galesburg, IL 61401
3 Fremont Avenue Fire Station, 1455 W. Fremont St., Galesburg, IL 61401
4 Brooks Fire Station, l 575 E. Brooks St., Galesburg, IL 61401
5 Public Safety Building, l 50 S. Broad St., Galesburg, IL 61401
6 Lakeside Recreation Center, 1033 South Lake Storey Rd., Galesburg, IL 61401
7 Fire Training Center, 2233 Veterans Drive, Galesburg, IL 61401
8 Parks/Golf Maintenance building, 3535 Lincoln Park Dr., Galesburg, IL 61401
9 E. Linwood Cemetery, 1854 W. Main St., Galesburg, IL 61401
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: Resolution to install additional street lighting on S. Lake Storey Road.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend approval of a resolution authorizing additional street lighting along S. Lake Storey
Road.
BACKGROUND: During the planning process for the proposed multi-use path along S. Lake Storey
Road between W. Lake Storey Road and US 150, concerns regarding the existing street lighting
were brought to the attention of City staff. Attendees of a public informational meeting regarding
the future path commented on the lack of existing lighting along the roadway, and the need for
the future path to have adequate lighting. The existing streetlight spacing was evaluated by City
staff, and there are gaps of 1,000 – 2,000 feet between existing lights. The City’s ordinance
regarding street lighting requires a streetlight every 400 feet.
Currently, S. Lake Storey Road is under the jurisdiction of Knox County, however, the City will
have jurisdiction of the future path along the roadway. Knox County was consulted and approved
of the proposed lighting additions. Adding the streetlights to existing poles only requires that the
City pay the electrical costs for the light. Therefore, this is a cost effective way to make the
roadway and the future path safer for users.
To bring the existing lighting into compliance with the 400-foot spacing, a total of 17 lights need
to be added to existing utility poles. In addition, there are three streetlights that are currently
being charged to a resident that requested they be installed on the right of way in front of their
property. Those lights will be transferred to the City. It is recommended to install 17 new LED
25 area lights along S. Lake Storey Road and transfer three existing lights to the City.
BUDGET IMPACT: Each light will cost approximately $4.57 per month in electrical costs.
SUPPORTING DOCUMENTS:
1.Resolution
22-2069
RESOLUTION NO.____________
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
KNOX COUNTY, ILLINOIS:
SECTION ONE: The city shall install 17 LED 25 Area street lights on existing wood poles
along S. Lake Storey Road between W. Lake Storey Road and US 150.
SECTION TWO: The city shall transfer three existing street lights in front of 1721 and
1749 S. Lake Storey Road to the City’s name.
SECTION THREE: That this Resolution shall be in full force and effect upon its passage
and approval.
Approved this ____ day of _________________, 20____, by a roll call vote as follows:
Roll Call #:_________________
Ayes:___________________________________________________________________________
______________________________________________________________________________
Nays:___________________________________________________________________________
_____________________________________________________________________________
Absent:________________________________________________________________________
_____________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: WEC Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: Resolution authorizing the Mayor, City Clerk, Director of Finance and Information
Systems, and City Manager to sign and submit a grant application for the Consolidated Rail
Infrastructure and Safety Improvements Program for the Galesburg Business Park through the
Federal Railroad Administration which is part of the United States Department of Transportation
(USDOT).
SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend
approval of the resolution authorizing the Mayor, City Clerk, Director of Finance and Information
Systems, and City Manager to sign and submit the grant application.
BACKGROUND: The City is in the early stages of discussions with a potential developer for a
portion of the Galesburg Business Park property. In order for the project to move forward, the
City will need to apply for $23.85 million in federal grant funding through the Federal Railroad
Administration’s Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program. The
total estimated cost of the project is approximately $47.7 million. The funding is needed in order
to construct a 15,000 foot loop track and related infrastructure in the Galesburg Business Park.
The grant program would provide 50 percent of the funding needed for the project with the
balance to be paid by the developer if selected for the grant program. The grant application does
not obligate the City to invest or expend funds. If the project is selected for funding, the City
would negotiate an agreement with the developer and also would approve a formal grant
agreement with the Federal Railroad Administration at that time. Both of these items would
come to the City Council for approval. Without the federal grant funds, this project will not move
forward. The project is an agricultural/rail project that will positively impact regional agricultural
producers. The City applied for another grant program for this project in early 2022 through the
USDOT but was unsuccessful in being selected for funding.
It is anticipated that the Federal Railroad Administration will announce selected projects in Spring
of 2023. If selected, the work could begin as early as January 2024.
BUDGET IMPACT: The City will serve as a pass-through entity for the grant funds and the
matching funds required will come from the developer.
SUPPORTING DOCUMENTS:
1.Authorizing Resolution for Grant Application
22-2070
RESOLUTION NO. __________
A RESOLUTION AUTHORIZING THE CITY OF GALESBURG TO APPLY FOR A
CONSOLIDATED RAIL INFRASTRUCTURE AND SAFETY IMPROVEMENTS (CRISI) GRANT
WHEREAS, the City of Galesburg, Illinois, a Municipal corporation, has a population of
more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6
of Article VII of the Illinois Constitution of 1970; and
WHEREAS, a home rule unit may exercise any power and perform any function pertaining
to its government and affairs; and
WHEREAS, the City is the owner of approximately 350 acres of property commonly known
as the Galesburg Business Park; and
WHEREAS, the City wishes to seek funding assistance from the federal government in
order to further develop the property with rail infrastructure; and
WHEREAS, the Federal Railroad Administration through the United States Department
of Transportation has announced a grant opportunity entitled the “Consolidated Rail
Infrastructure and Safety Improvements Program”; and
WHEREAS, the City Council finds that application for this grant is in the best interests of
the health, safety and welfare of the residents of the City of Galesburg.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS, AS FOLLOWS:
SECTION 1: The foregoing recitals are hereby incorporated into this Resolution as is fully set
forth herein.
SECTION 2: The Mayor, City Clerk, Director of Finance and Information Systems and City
Manager are hereby authorized and directed to take all necessary and proper
action to make application for the Federal Railroad Administration’s
Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program
Grant.
SECTION 3: This Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by law.
Approved this day of , 2022, by a roll call vote as follows:
Roll Call #:
Ayes: _______________________________________________________________________
Nays: ______________________________________________________________________
Absent: ____________________________________________________________________
Abstain: ____________________________________________________________________
ATTEST: ______________________________
Peter Schwartzman, Mayor
____________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by CSG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: Approval of a resolution authorizing a public hearing for citizen feedback on the
location of a community center.
SUMMARY RECOMMENDATION: A resolution authorizing a public hearing regarding the
location of a community center is provided for council consideration.
BACKGROUND: The City of Galesburg is currently evaluating potential locations for a community
center. At the City Council work session on September 26, 2022, the City Council was provided
with a presentation by Farnsworth Group that provided an overview of four potential sites for
the Community Center in Galesburg. If approved, this resolution would authorize city staff to
conduct a public hearing for citizens to evaluate the four options previously presented to City
Council and share their opinion on the location of a community center.
BUDGET IMPACT: There would not be an impact on the budget to host the public hearing.
SUPPORTING DOCUMENTS:
1.Resolution
22-2071
RESOLUTION NO. __________
A RESOLUTION AUTHORIZING THE CITY OF GALESBURG TO HOLD A PUBLIC HEARING
ON A COMMUNITY CENTER LOCATION
WHEREAS, the City of Galesburg, Illinois, a Municipal corporation, has a population of
more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6
of Article VII of the Illinois Constitution of 1970; and
WHEREAS, a home rule unit may exercise any power and perform any function pertaining
to its government and affairs; and
WHEREAS, the City is evaluating potential locations for a community center; and
WHEREAS, the City wishes to seek citizen input on the location of the community
center; and
WHEREAS, the City Council finds that hosting a public hearing at which citizens are
provided with information on community center location options and their respective
approximate cost would provide a beneficial opportunity for citizens to evaluate options and
share their opinion on the location of a community center.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS, AS FOLLOWS:
SECTION 1: The foregoing recitals are hereby incorporated into this Resolution as is fully set
forth herein.
SECTION 2: The City Manager and his designees are hereby authorized and directed to take
all necessary and proper action to hold a public hearing for citizen input on the
location of a community center.
SECTION 3: This Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by law.
Approved this day of , 2022, by a roll call vote as follows:
Roll Call #:
Ayes: _______________________________________________________________________
Nays: ______________________________________________________________________
Absent: ____________________________________________________________________
Abstain: ____________________________________________________________________
ATTEST: ______________________________
Peter Schwartzman, Mayor
____________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: TDM Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: Bid recommendation, purchase Ford F250 Extended Cab 4x4 with 8’ bed for use
by the Water Division.
SUMMARY RECOMMENDATION: The City Manager, Fleet Superintendent, and Purchasing Agent
recommend that the City Council approve the purchase of 2023 Ford F250 Extended Cab 4x4 with
8’ bed for a total cost of $49,531.46.
BACKGROUND: The original request to purchase a Ford F250 Super Duty was placed with
Morrow Brothers Ford from Greenfield, IL in January. In late July, the truck supply from Morrow
Brothers Ford was depleted and the order for the truck purchase was cancelled. Prior to
cancellation, the order was placed to fabricate the service body to fit the Ford F250. Therefore,
bid specifications were narrowed down to specifically purchase a Ford F250 Super Duty to avoid
further complications during the installation of the service body.
The vehicle being replaced is vehicle #164 and is a 2008 Ford F250 XL 4 x4 pickup truck with utility
body. Truck #164 was placed into service in 2008 and is used in the meter shop. This unit has
over 98,000 miles on it but many more hours on the engine due to the way it is utilized. The truck
operates a hydraulic system used to run hydraulic tools on the truck. This results in high engine
hours while parked and could result in an engine failure in the future. The frame of the truck is
rough and rusty, and the body is rusted through in the cab corners and rocker panels. The service
body of the truck is also starting to rust. This truck is called out for emergency situations and
needs to be reliable. It is proposed that #164 will be sold off either on Purple Wave or the city
auction if it is replaced.
In addition to being advertised in the local paper, bid documents were made available on the city
website as well as being provided to dealers known to carry Ford brand trucks. Due to the
specificity of the purchase requirements, only one bid was submitted as a result of this request.
Details of the results are attached. The bid was submitted by Ford of Galesburg for a 2023 Ford
F250 Extended Cab 4x4 with 8’ bed for a total cost of $49,531.46. The Fleet Superintendent spoke
with the Ford of Galesburg’s representative to ensure that in fact all areas of the city’s request
were met. City staff recommend approval of this purchase.
BUDGET IMPACT: There are sufficient funds available in the Water Division (61) for this
purchase.
SUPPORTING DOCUMENTS:
1.Bid tabulation
22-3042
CITY OF GALESBURG
Finance Department
Bid Tab - 2023 Ford F250 Extended Cab 4x4 with 8’ bed
11/16/2022
Attended by: T Miller/ M Miller
Company Ford of Galesburg
City State Galesburg
Cost of Unit $49,531.46
Net Cost to City $49,531.46
Year/Make/Model 2023 Ford F250 Extended Cab 4x4 with 8’ bed
Anticipated Delivery Date Subject to Availability - 2023 Model Year
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by Gug Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: Bid recommendation, HVAC replacement at the Public Safety Building, 150 S
Broad St.
SUMMARY RECOMMENDATION: The City Manager, Director of Community Development and
Purchasing Agent recommend approval of the bid from Hein Construction in the amount of
$1,640,000, which includes a $50,000 contingency.
BACKGROUND: The existing system in the PSB is heated and cooled by independent pneumatic
systems that is, for the most part, original to the building which was constructed about 1975. The
air-handling units require expensive maintenance, and the roof-top units and chiller are
exceeding or approaching typical equipment life expectancy. We have had numerous repairs over
the last few years, with the understanding that some parts are no longer available. In May 2022,
the Council approved hiring an architectural/engineering firm to design the replacement and
assist with bidding out the work.
The scope of work on this project will include the following:
•HVAC replacement throughout the building
•Selective light fixture replacement
•Selective ceiling replacement and/or removal, salvage and reinstallation
•Roof patching
The proposed new system will be a Variable Refrigerant Flow (VRF) system manufactured by
Daikin. The bid we have does include having Daikin representatives on site to test and certify the
installation of the system and to train the users on operation and maintenance. This system does
come with a 5-year parts and labor warranty and a full 10-year parts warranty. The VRF system
is designed for full capacity down to -130F and includes a supplemental heat source that will kick
on during rare events when the temperature drops below -13o. The new heating and cooling
system will be able to be fully installed prior to removing the existing system, which will allow
the building to be occupied throughout the construction.
It is anticipated the system can be ordered in January 2023, with an expected delivery in August
2023 and project completion by December 2023.
BUDGET IMPACT: Sufficient funds are available in the Planning Fund for this project.
SUPPORTING DOCUMENTS:
1.Bid Tabulation
22-3043
OWNER NAME:Bid Date:
Bid Location:
Bid Time:
Project No.:
Hein Construction A/E Estimate
Yes
Yes
Yes
$1,640,000.00 $1,708,991.34
Respectfully Submitted By:
November 4, 2022
Senior Architect Date
Klingner & Associates, PC
QUINCY ∙ GALESBURG ∙ BURLINGTON ∙ PELLA ∙ DAVENPORT ∙ HANNIBAL ∙ COLUMBIA ∙ DAVENPORT
Friday, November 4, 2022
City Hall - Erickson Conference Room
10:00am
22-3030
City of Galesburg
Public Safety Building - HVAC ReplacementPROJECT NAME:
Addendum 2
Cody N. Basham
Addenda Acknowledged
Bid Bond/Security
Base Bid + $50k Contingency
Contractor
BID TABULATION
Addendum 1
www.klingner.com
_________________________________________________________________________________________________________________________________________________________________________________________
TRAFFIC ADVISORY COMMITTEE
NOVEMBER 2022 REPORT
MISSION: To provide technical recommendations for policy decisions by the City Council in
order to create safe, efficient, serviceable streets for residents, visitors, and public safety
operation
22-22> Request to install speed bumps on Beecher Ave. (Ward 1, Ald. Hix)
• A request was made to install speed bumps on Beecher Ave. between Losey St. and
Walsh St. The request stated that speeding is an issue on the street due to the
increased traffic traveling to the developments on Volunteer Drive and Knox
Square Drive. It was also stated that all north-south roads in this area have a
speeding problem south of Walsh and could use speed bumps or to dead end the
roads to decrease traffic.
• The committee discuss collecting speed data along Beecher to evaluate whether
speeding is an issue. Also, the temporary speed trailer can be placed along the
roadway to notify motorists of the speed they are travelling after the speed data is
collected.
_________________________________________________________________________________________________________________________________________________________________________________________
Location Map
Recommendation: Collect speed data and place temporary speed trailer on Beecher Ave.
22-23> Request to install a bus shelter on S. Soangetaha Rd . (Ward 2, Ald. Dennis)
• A request was made to install a spare bus shelter on S. Soangetaha Rd. There is a
new clinic that opened up on S. Soangetaha and the shelter could service the clinic
and nearby hotel.
• Transit has a spare bus shelter that is unused and could be installed at that location.
The proposed location would be where a bus bench is already located on the west
side of Soangetaha Rd, just west of the vehicular entrance to the clinic.
• The committee discussed the need and best location for the shelter. It was agreed
that due to an increase in ridership at this location, this would be a good use for
the unused shelter. Due to the proximity to a new clinic that has been the biggest
generator for the additional ridership and trying to keep the bus stop out of the
curved area of the roadway, the committee agreed on the proposed location
shown in the below map.
_________________________________________________________________________________________________________________________________________________________________________________________
Location Map
Recommendation: Install the unused bus shelter along S. Soangetaha Rd.
22-24> Request to adjust the traffic signal timings at busier intersections on Fremont St. and
Henderson St. to better accommodate pedestrian traffic. (Ward 6, Ald. Davis)
• A request was made to adjust the timings on the traffic signals at busier
intersections on Fremont St. and Henderson St. to better accommodate
pedestrians.
• The request came from a resident that recently moved here. It was commented
that in other communities they have lived in, there were intersections that
switched to all red to allow more time for pedestrians to cross. In their experience
crossing busier intersections in Galesburg, drivers are impatient and cut them off
or hurry them when trying to cross.
• All red times with an advanced pedestrian phase can be added to intersections that
allows pedestrians to get farther out in the intersection prior to turning traffic
getting a green light. An example of this being done recently is at Kellogg and Main.
• The intersections on Henderson St. are the responsibility of the State and any
timing changes would need to be discussed and implemented by them.
• The Committee discussed their observations of the pedestrian volumes along
_________________________________________________________________________________________________________________________________________________________________________________________
Henderson Street and Fremont Street. It was agreed that pedestrian counts should
be taken to better inform a decision on changing the timing and which intersections
should potentially be changed. Also, further discussions will be had with IDOT
regarding the feasibility of adjusting the timings.
Recommendation: Further Study
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by LMD Page 1 of 2
COUNCIL LETTER
CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM: Approval of the Proposed Off-Duty Police Officer Work Agreements and
Personnel Policy.
SUMMARY RECOMMENDATION: The City Manager, Chief of Police, and Interim City Attorney
recommend approval of two separate Off-Duty Officer Work Agreements, one agreement shall
be utilized for public entities, and a separate agreement shall be utilized for private entities.
BACKGROUND: The City of Galesburg Police Department currently allows its police officers to
work off-duty for both public and private entities. The request is made through the Union, and
the Officer is paid directly by the requesting entity. The Officer typically wears their uniform and
has access to all their equipment, but they are not operating at the direction of the Chief of Police.
The current practice offers little to no protection for both the City of Galesburg and the Officers
who elect to participate in such employment.
To offer more protection to both the City of Galesburg and the Officers, there are two separate
agreements that should be utilized. The first agreement is to be used for public entities, such as
District 205. This intergovernmental agreement stipulates the process for the requests, puts
standards in place to make sure that the officers are resting between shifts, clarifies that the
officer is still an employee of the City of Galesburg, authorizes payments to be made directly to
the City, provides for liability protection for the parties, and states that the officers would be
covered by the City’s workers’ compensation insurance.
The second agreement is to be utilized when private entities request the employment of off-duty
officers. This agreement makes it clear that for these private entities, the officers are strictly
independent contractors. They will not waive any immunity afforded to them, or workers’
compensation protections so long as they are enforcing criminal, traffic, or ordinance laws of the
City and State at the time of the injury or incident. If the officer is operating solely for the benefit
of the private entity at the time of injury, they will not be covered under the City’s workers’
compensation insurance. This agreement authorizes the payments to be made directly to the
officer, as they are working as an independent contractor, but still offers safeguards as the hours
the officers can work, and that they may be called away at any time by the Chief of Police or his
designee.
BUDGET IMPACT: There is no increased budget impact for the City of Galesburg. Officers already
may work off-duty, and these agreements only clarify the process and protections afforded to
the officers. The City of Galesburg will be reimbursed for the cost of sending officers to public
entities, and the officers will be paid directly by the private entities when operating as an
independent contractor.
22-4112
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by LMD Page 2 of 2
SUPPORTING DOCUMENTS:
1. Proposed Intergovernmental Agreement for Employment of Galesburg Police
Department at Public Entities and Events.
2. Proposed Agreement for Private Entities, the City of Galesburg, and Off-Duty Officers, for
contracting officers to work as independent contractors at their private entities.
3. Proposed Personnel Policy for Off-Duty Work
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF GALESBURG, ILLINOIS, AND
__________________________________FOR PROVISION OF POLICE SERVICES
THIS INTERGOVERNMENTAL AGREEMENT made this _____ day of _______, 20__, by
and between the CITY OF GALESBURG, ILLINOIS, an Illinois municipality (hereinafter referred to
as City of Galesburg), and__________________________________________, an Illinois unit of
government (hereinafter referred to as ______________);
WITNESSETH:
WHEREAS, the CITY OF GALESBURG and ORGANIZATION, are public agencies within the
meaning of the Illinois Intergovernmental Cooperation Act as defined in Illinois Compiled
Statues; as authorized by Article VII, Section 10, of the 1970 Constitution of the State of Illinois;
and
WHEREAS, the Illinois Constitution and the Illinois statutes encourage and provide for
units of local government to cooperate and to enter into Intergovernmental Agreements in any
manner not prohibited by law or ordinance, to their mutual benefit; and
WHEREAS, ORGANIZATION, is interested and the CITY OF GALESBURG is willing to
provide Police Resource services to ORGANIZATION as a joint venture.
NOW THEREFORE, in consideration of the mutual promises and covenants hereinafter
set forth, the parties agree as follows:
1. The foregoing recitals are incorporated herein as though fully set forth.
2. The CITY OF GALESBURG authorizes and permits ORGANIZATION to use the services
of sworn Police Officers during such times as requested by ORGANIZATION, and as
approved by the CITY OF GALESBURG’S Chief of Police or his designee.
3. The CITY OF GALESBURG’s Chief of Police, or other designee, shall determine which
Officer(s) shall be assigned the duty for each requested instance.
4. The Police Officer(s) shall report to the CITY OF GALESBURG’s Chief of Police or other
command officers in the normal chain of command. The Officer(s) shall remain an
employee of the CITY OF GALESBURG and shall be subject to the administration,
supervision, and control of the CITY OF GALESBURG, except as such administration,
supervision and control are subject to the terms and conditions of this Agreement.
5. ORGANIZATION shall notify the CITY OF GALESBURG’S Chief of Police, of the
requested dates and hours, and the number of officers requested. It shall be within
the CITY OF GALESBURG’S Chief of Police’s discretion as to approve or disprove of
any request, based on total officers available, and present officer needs within the
CITY OF GALESBURG.
6. Although the Officer(s) will be a full-time employee of the Galesburg Police
Department, receiving the usual and customary benefits and salary, as solely
determined and designated by THE CITY OF GALESBURG, ORGANIZATION, in a
cooperative effort to provide funding for the Officer(s) requested shall pay to the
CITY OF GALESBURG _________, per hour. Payment shall be made for the total
hours that the Officer(s) worked, rounded to the nearest 15-minute increment, and
shall be paid within 30 day(s).
7. The CITY OF GALESBURG’S Police Department may require that any Officer(s)
assigned to ORGANIZATION abandon their assignment and to assist in other police
matters as needed, and as determined by the CITY OF GALESBURG’S Chief of Police
or other designee.
8. The CITY OF GALESBURG shall maintain a vehicle for the use of the Police Officer(s)
assigned to ORGANIZATION and shall provide the Police Officer(s) with any standard
equipment.
9. Each party shall inform its respective liability insurance carrier of the terms of this
Agreement and will take all necessary steps to ensure that the Police Officer(s) are
covered for liability purposes for such time that he/she is providing services for each
party. For these purposes the Police Officer(s) shall be considered to be providing
services for the ORGANIZATION for all hours that ORGANIZATION is required to pay
the CITY OF GALESBURG for his/her services. Each party shall reimburse and hold the
other party harmless from liability for acts or omissions of the Police Officer(s) while
he/she is providing services for such party.
10. THE CITY OF GALESBURG shall provide workers’ compensation insurance coverage,
wage withholding, and other employment-related benefits for the Police Officer(s).
11. Both parties shall comply with any and all federal, state, and local laws and
regulations now in effect or hereafter enacted during the terms of this Agreement,
which are applicable to the parties, their employees, agents or subcontractors, if
any, with respect to the program described in this Agreement.
12. The term of this Agreement shall be two (2) years beginning _________ and ending
_______ and shall automatically renew for one (1) year periods after the initial first
two (2) year period. During the term of this Agreement either party may terminate it
upon the giving of thirty (30) days’ written notice of such intention prior to the end
of the term, or by mutual agreement at any time within the term of this Agreement.
13. This Agreement constitutes the total agreement between the parties and no
amendments, alterations or changes shall be made except those which are in writing
and signed by the parties. The parties anticipate that such changes may occur and
will use their best efforts to make such changes expeditiously.
14. This Agreement shall be governed by the laws of the State of Illinois both as to
interpretation and performance.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the date
above-written.
ORGANIZATION CITY OF GALESBURG
By: __________________ By: ______________________
Insert authorized name, title Peter Schwartzman, Mayor
Attest: ________________ Attest: ________________
LIABILITY AGREEMENT FOR LAW ENFORCEMENT RELATED SECONDARY EMPLOYMENT
THIS LIABILITY AGREEMENT FOR LAW ENFORCEMENT RELATED SEDCONDARY
EMPLOYMENT made this _____ day of _______, 20__. For and in consideration of the
permission given by the CITY OF GALESBURG POLICE DEPARTMENT (hereinafter GPD), the Law
Enforcement Officer electing secondary employment (hereinafter OFFICER), and
_______________, the business electing to hire an officer (hereinafter EMPLOYER), while said
OFFICER is not on duty with and for the GPD, it is hereby agreed as follows:
1. It is mutually agreed that while the OFFICER performs services for the EMPLOYER as
an independent contractor, said OFFICER is not acting as an employee of the GPD.
2. EMPLOYER’S employment of Off Duty OFFICER’S may result in liability, claims,
damages, lawsuits, or losses related to property damage, personal injury, workers’
compensation, or death, brought against EMPLOYER, GPD, the CITY OF GALESBURG,
or the OFFICER.
3. The EMPLOYER, to the extent permitted by applicable law and the Constitution of
the State of Illinois, without waiving any immunity or other protections to which it
may otherwise be entitled, hereby agrees to indemnify, protect, defend, and hold
harmless The City of Galesburg, GPD, and their elected officials, officers, employees,
and agents (the “Releasees”) from any and all damages, including without limitation:
interest, court costs, attorney’s fees, and other expenses which the Releases may
incur or become liable for as the result of any claim, demand, obligation, liability suit
or cause of action arising in whole or in part from the work of said OFFICERS for the
EMPLOYER, whether or not such claim, demand, or suit be frivolous, and whether or
not it be made or brought by the EMPLOYER or by a third person or entity.
4. EMPLOYER shall remain liable under this Agreement for any act or omission of Off-
Duty OFFICERS during the period of their employment and during any applicable
statute of limitations period thereafter.
5. With respect to workers’ compensation, an OFFICER so employed who sustains an
injury while enforcing the criminal or traffic laws of this state shall be regarded as
working On-Duty for GPD. All other injuries sustained shall not be covered under the
GPD workers’ compensation policy.
6. EMPLOYER shall inform its respective liability insurance carrier of the terms of this
Agreement and will take all necessary steps to ensure that the OFFICERS are covered
for liability purposes for such time that he/she is providing services for the
EMPLOYER.
7. It is understood by the EMPLOYER that GPD shall retain the right to withdraw at any
time its permission for its OFFICERS to work in a private capacity. If the permission of
GPD is withdrawn, the EMPLOYER agrees to terminate its contracting relationships
with said OFFICERS. The EMPLOYER, as part of this agreement, binds itself to release
and hold harmless the Releasees from any liability or claim for damages in the event
such permission is withdrawn by the GPD.
8. The EMPLOYER and OFFICER understand that the OFFICER’S primary responsibility
while working in an Off-Duty status, is the enforcement of federal and state laws and
county ordinances; to protect life and property and to keep the peace. OFFICERS
engaged in a secondary employment job will not refuse to assist any citizen
requesting or needing assistance and can be called away from ay secondary
employment job if an emergency arises or upon direction of the Chief or his
designee.
9. GPD has the right to refuse any request to hire the Off-Duty OFFICERS. All requests
are subject to approval. GPD cannot guarantee that they can fulfill all requests.
10. GPD will not approve any requests which will result in an OFFICER being employed
for more than 12 hours within a 24-hour period. For purposes of this calculation,
both employment held at the GPD and the EMPLOYER will be calculated. Prior to
approval, the OFFICER shall submit to the GPD the total number of hours that he is
requesting to work for the EMPLOYER.
11. EMPLOYER shall pay to the OFFICER directly __________ per hour for each hour
worked. The EMPLOYER and the OFFICER agree that the CITY OF GALESBURG is not
involved in, or responsible for, any time or wage disputes.
12. EMPLOYER will comply with any written requests by GPD or the CITY OF
GALESBURG, to review any pay records or documents related to the employment of
Off-Duty OFFICERS.
13. This Agreement shall take effect on the date written above and will continue in
effect so long as EMPLOYER employs an Off-Duty OFFICER.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the date
above-written.
GALESBURG POLICE DEPT. EMPLOYER OFF-DUTY OFFICER
By: __________________ By: ___________________ __________________
Russ Idle, Chief of Police Employee
Attest: ________________ Attest: _______________ Attest: ____________
TOWN OF THE CITY OF GALESBURG
Date:November 21, 2022 Agenda Number:22-9026
TOWN FUND $1,000.49
GENERAL ASSISTANCE FUND $6,056.59
IMRF FUND
SOCIAL SECURITY/MEDICARE FUND
LIABILITY FUND
AUDIT FUND
TOTAL $7,057.08
TRUSTEE LETTER
TOWN OF THE CITY OF GALESBURG
NOVEMBER 21, 2022
AGENDA ITEM:Appointment to fill the unexpired term of Township Supervisor for the
Town of the City of Galesburg.
BACKGROUND:On November 5, 2022, Christine Eik Winick, Township Supervisor for the
Town of the City of Galesburg since 1989, passed away. The Township Clerk, Township
Assessor, and Town staff are recommending the appointment of Kimberly Thierry to fill
the unexpired term through May 2025. Thierry is recently retired from the State of
Illinois Department of Human Services as Administrator of the local DHS office and
currently works in Galva, IL.
BUDGET IMPACT: None.
SUPPORTING DOCUMENTS:
1. Resolution
____________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 1 of 1
22-9027
TOWNSHIP RESOLUTION
RESOLUTION AUTHORIZING THE APPOINTMENT OF A TOWNSHIP SUPERVISOR
FOR THE TOWN OF THE CITY OF GALESBURG
WHEREAS,60 ILCS 1/60-5 (a)provides that except for the office of township or
multi-township assessor,if a township fails to elect the number of township officers that the
township is entitled to by law,or a person elected to any township office fails to qualify,or a
vacancy in any township office occurs for any other reason including without limitation the
resignation of an officer or the conviction in any court of the State of Illinois or of the United
States of an officer for an infamous crime,then the township board shall fill the vacancy by
appointment,by warrant under their signatures and seals,and the persons so appointed shall
hold their respective offices for the remainder of the unexpired terms.All persons so appointed
shall have the same powers and duties and are subject to the same penalties as if they had
been elected or appointed for a full term of office.A vacancy in the office of township or
multi-township assessor shall be filled only as provided in the Property Tax Code; and
WHEREAS,a person appointed to fill a vacancy under this Section must be a member of
the same political party as the person vacating the office if the person vacating the office was a
member of an established political party,as defined in Section 10-2 of the Election Code,that is
still in existence at the time the appointment is made; and
WHEREAS,Kimberly Theirry,Galesburg,Illinois,is affiliated with the same political party
as the previous office holder by virtue of primary election voting records; and
NOW THEREFORE,BE IT RESOLVED by the Township Trustees of the Town of the City of
Galesburg that Kimberly Theirry is hereby appointed to fill the vacancy of Township Supervisor
effective November 21, 2022.
BE IT FURTHER RESOLVED that the appointment will be for the unexpired term through
April 2025,and that the Township Clerk is hereby requested to distribute a certified copy of this
Resolution to the Knox County Clerk,Illinois Department of Revenue,Illinois Municipal
Retirement Fund, and the Knox County Supervisor of Assessments.
Approved this day of November 2022 by a roll call vote as follows:
Roll Call # __________
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _______________________________________________________________________
Kelli R. Bennewitz, Town Clerk Peter D. Schwartzman, Trustee
ORDINANCE NO.
An ordinance appropriating for all town purposes for Township, Knox County, Illinois, for
the fiscal year beginning January 1, 2023, and ending December 31, 2023.
BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township,
Knox County, Illinois.
SECTION 1: That the amounts hereinafter set forth, or so much thereof as may be
authorized by law, and as may be needed or deemed necessary to defray all expenses and
liabilities of the Town of the City of Galesburg Township, be and the same are hereby
appropriated for the town purposes of the Town of the City of Galesburg Township, Knox
County, Illinois, as hereinafter specified for the fiscal year beginning January 1, 2023, and ending
December 31, 2023.
SECTION 2: That the following budget containing an estimate of revenues and
expenditures is hereby adopted for the following funds,
Town Fund General Assistance Fund
IMRF Fund Social Security & Medicare Fund
Liability Fund Audit Fund
1. General Town Fund
Beginning Balance 1/1/2023 $751,834.24
Revenues
Property Tax $270,000.00
Replacement Tax $235,000.00
Interest Income $5,383.95
Total Revenues $510,383.95
Total Funds Available $1,262,218.19
Expenditures
Administration $179,224.00
Assessor $318,000.00
Total Expenditures $497,224.00
Ending Balance 12/31/2023 $764,994.19
1.11 Administration
22-9028
Personnel
Salaries $117,224.00
Total $117,224.00
Contractual Services
Legal & Professional Service $3,000.00
Travel Expenses - Other $2,000.00
Total $5,000.00
Commodities
Office Supplies/Postage/Publications $3,500.00
Operating Supplies
Total $3,500.00
Other Expenditures
Building - Maintenance $20,000.00
Town Hall $17,000.00
Miscellaneous Expense $500.00
Contingencies $1,000.00
Capital Outlay - Equipment $10,000.00
Maintenance Agreement $4,000.00
Bonds $1,000.00
Total $53,500.00
Total Administration $179,224.00
1-12 Assessor
Personnel
Salaries $181,500.00
Health Insurance $87,000.00
Total $268,500.00
Contractual Services
Maintenance Agreements $6,700.00
Maintenance Service - Vehicle $3,000.00
Travel & Training - Assessor $3,000.00
Travel & Training - Office $5,500.00
Legal & Professional $10,000.00
Total $28,200.00
Commodities
Office Supplies & Postage $6,500.00
Total $6,500.00
Capital Outlay
Equipment $10,000.00
Vehicle
Total $10,000.00
Other Expenditures
Miscellaneous Expense $500.00
Contingencies $4,000.00
Other Post Employment Benefits $300.00
Total $4,800.00
Total Assessor $318,000.00
Total Town Fund $497,224.00
11 Audit Fund
Beginning Balance 1/1/2023 $13,755.27
Revenues:
Property Tax $22,000.00
Interest Income $75.00
Total Revenues $22,075.00
Total Funds Available $35,830.27
Contractual Services
Accounting Service $20,000.00
Office Supplies $0.00
Total Expenditures $20,000.00
Ending Balance 12/31/2023 $15,830.27
12 Liability Fund
Beginning Balance 1/1/2023 $24,168.16
Revenues:
Property Tax $8,000.00
Interest Income $129.99
Total Revenues $8,129.99
Total Funds Available $32,298.15
Expenditures
Unemployment Insurance $600.00
Worker ’s Compensation - Town $1,000.00
Worker ’s Compensation - General Assistance $400.00
Office Supplies $0.00
Contractual Services
Liability Insurance $7,000.00
General Insurance
Risk Management
Total Expenditures $9,000.00
Ending Balance 12/31/2023 $23,298.15
Illinois Municipal Retirement Fund
Beginning Balance 1/1/2023 $79,378.34
Revenues
Property Tax $34,000.00
Replacement Tax
Interest Income $484.99
Total Revenues:$34,484.99
Total Funds Available $113,863.33
Expenditures
Personnel
Retirement Contribution $34,000.00
Office Supplies
Total Expenditures $34,000.00
Ending Balance 12/31/2023 $79.863.33
Social Security/Medicare Fund
Beginning Balance 1/1/2023 $50,551.32
Revenues
Property Tax $34,000.00
Replacement Tax
Interest Income $309.99
Total Revenues $34,309.99
Total Funds Available $84,861.31
Expenditures
Personnel
Social Security/Medicare $34,000.00
Office Supplies $0.00
Total Expenditures $34,000.00
Ending Balance 12/31/2023 $50,861.31
General Assistance Fund
Beginning Balance 1/1/2023 $543,128.04
Revenues
Property Tax $163,000.00
Interest Income $4,153.53
Other Townships $20,000.00
Total Revenues $187,153.53
Total Funds Available $730,281.57
Expenditures
15.11 Administration $175,800.00
15.31 Home Relief $280,000.00
Total Expenditures $455,800.00
Ending Balance 12/31/2023 $274,481.57
15.11 Administration
Personnel
Salaries $130,000.00
Health Insurance $22,000.00
Total Expenditures $152,000.00
Contractual Services
Professional Services - Legal $200.00
Travel Expenses $1,000.00
Bonds $0.00
Total Expenditures $1,200.00
Commodities
Maintenance Supplies-Equipment
Maintenance Agreements $2,500.00
Office Supplies & Postage $4,000.00
Total Expenditures $6,500.00
Capital Outlay
Equipment $10,000.00
Total Expenditures $10,000.00
Other Expenditures
Miscellaneous Expense $1,000.00
Contingencies $5,000.00
Other Post Employment Benefits $100.00
Total Expenditures $6,100.00
Total Administration $175,800.00
15.31 Home Assistance
Contractual Services
Medical and Dental Services $10,000.00
Shelter $65,000.00
Utilities $27,500.00
Funeral & Burial Service $4,000.00
Ambulance $1,500.00
Total Expenditures $108,000.00
Commodities
Food $30,000.00
Personal/Household Needs/Clothing $30,000.00
Client Misc./Insurance/Bus Passes/Laundry $5,000.00
Total Expenditures $65,000.00
Other Expenditures
Assistance Transportation/Misc.$3,000.00
Emergency Assistance - Rent $50,000.00
Emergency Assistance - Utilities $50,000.00
Emergency Assistance - Misc.$4,000.00
$107,000.00
Total Home Relief $280,000.00
Total General Assistance $455,800.00
Section 3:That the amount appropriated for town purposed for the fiscal year beginning
January 1, 2023, and ending December 31, 2023, by fund shall be as follows:
General Town Fund $497,224.00
Audit Fund $20,000.00
Liability Fund $9,000.00
Social Security/Medicare Fund $34,000.00
Illinois Municipal Retirement Fund (IMRF)$34,000.00
General Assistance Fund $455,800.00
Total Appropriations $1,050,024.00
Approved this day of December 2022 by a roll call vote as follows:
Roll Call # __________
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _______________________________________________________________________
Kimberly A. Thierry, Township
Supervisor
ATTEST:
Peter D. Schwartzman, Trustee
Kelli R. Bennewitz, Township Clerk
ORDINANCE NO.
An ordinance levying taxes for all town purposes for the Town of the City of Galesburg,
Knox County, Illinois, for the tax year 2022, collectable in 2023.
BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township,
Knox County, Illinois.
SECTION 1: That the sum of Five Hundred Thirty One Thousand Dollars ($531,000) are
hereby levied upon all property subject to taxation within the Townships that property is
assessed and equalized, in order to meet and defray all necessary expenses and liabilities of the
Township as required by statute or voted by the people in accordance with the law, for such
purposes as:
Town Fund General Assistance Fund
IMRF Fund Social Security & Medicare Fund
Liability Fund Audit Fund
SECTION 2: That levied for each object and purpose shall be as follows:
Amount
Levied
GENERAL TOWN FUND
ADMINISTRATION
Personnel $117,224
Contractual Services $5,000
Commodities $3,500
Other Expenditures $4,638
Capital Outlay $4,638
TOTAL ADMINISTRATION:$135,000
ASSESSOR
Personnel $85,500
Contractual Services $28,200
Commodities $6,500
Capital Outlay $10,000
Other Expenditures $4,800
TOTAL ASSESSOR:$135,000
TOTAL GENERAL TOWN FUND:$270,000
AUDIT FUND
Contractual Services $22,000
22-9029
TOTAL AUDIT FUND:$22,000
INSURANCE FUND
Personnel $7,000
Contractual Services $1,000
TOTAL INSURANCE FUND:$8,000
ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF)
Personnel $34,0000
TOTAL IMRF FUND:$34,000
SOCIAL SECURITY FUND
Personnel $34,000
TOTAL SOCIAL SECURITY FUND:$34,000
GENERAL ASSISTANCE FUND
ADMINISTRATION
Personnel $79,000
Contractual Services $2,000
Commodities $2,000
Other Expenditures
TOTAL ADMINISTRATION:$83,000
HOME RELIEF
Contractual Services $29,000
Commodities $28,000
Other Expenditures $23,000
TOTAL HOME RELIEF:$80,000
TOTAL GENERAL ASSISTANCE FUND:$163,000
TAX LEVY SUMMARY
General Corporate Tax $270,000
Audit Tax $22,000
Insurance Tax $8,000
Illinois Municipal
Retirement Tax $34,000
Social Security Tax $34,000
Public Assistance Tax $163,000
TOTAL TAXES LEVIED:$531,000
SECTION 3:That the Town Clerk shall make and file with the County Clerk of Knox
County, on or before the last Tuesday of December, a duly certified copy of this ordinance.
SECTION 4:That if any section,subdivision,or sentence of this ordinance shall for any
reason be held invalid or unconstitutional,such finding shall not affect the validity of the
remaining portion of this ordinance.
SECTION 5:That this ordinance shall be in full force and effect after its adoption,as
provided by law.
Approved this day of December 2022 by a roll call vote as follows:
Roll Call # __________
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _______________________________________________________________________
Kimberly A. Thierry, Township
Supervisor
ATTEST:
Peter D. Schwartzman, Trustee
Kelli R. Bennewitz, Township Clerk