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12052022 City Council Packet(2)ext
55 W. TOMPKINS STREET GALESBURG, IL 61401 WWW.CI.GALESBURG.IL.US City Council Agenda December 5, 2022 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers December 5, 2022 Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7. 5:30 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from November 21, 2022 Consent Agenda #2022-23 22-3044 Bid 2023 liquid chlorine 22-3045 Bid Demolition of six properties 22-3046 Bid Demolition of Lake Storey waterslide 22-4113 Approve Updated Investment Policy 22-5016 Receive Investment Schedule as of September 30, 2022 22-8022 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 22-1035 Ordinance 2022 property taxes for FY 2023 (Final Reading) 22-1036 Ordinance Franchise Agreement with Comcast (Final Reading) 22-1037 Ordinance Sales tax increase (First Reading) 22-1038 Ordinance SSA #1 Maintenance Property Tax Ordinance (First Reading) 22-2072 Resolution Purchase of property located at 849 S. Henderson Street for a future park development 22-2073 Resolution 401(a) Money Purchase Plan with MissionSquare Bids, Petitions and Communications 22-3047 Bid Trucks #162 & #169 for the Water Division Public Comment City Manager’s Report Miscellaneous Business (Agreements, Approvals, Etc.) 22-4114 Approve 12/31/23 budget 22-4115 Approve Selection of Churchill as the Community Center location 22-4116 Approve Approval of Minor Plat for the Cooke Subdivision 22-4117 Approve Repair of transit bus 22-4118 Approve Purchase of cameras for the Galesburg Public Transportation fleet 22-4119 Approve Minority/Woman owned Business Startup Assistance and Southside Occupancy Assistance for Lavender Lotus Yoga Studio, to be located at 113 S Cherry Street 22-4120 Approve Minority/Woman owned Business Startup Assistance for Galesburg Selfie Museum, to be located at 149 N Broad Street 22-4121 Approve Minority/Woman owned Business Startup Assistance for Malley Foods, LLC, to be located at 54 S Seminary Street 22-4122 Approve Funding Agreement with KCHA for warming shelter services 22-4123 Approve Appeal of variance denial for sprinkler requirement, 510 N Kellogg St 22-4124 Approve Lease Agreement with KCHA for use of Hawthorne Gym Town Business 22-9028 Ordinance Township Budget & Appropriation Ordinance (Final Reading) 22-9029 Ordinance Tax Levy Ordinance (Final Reading) 22-9030 Bills Closing Comments Executive Session Executive Session Convene into closed door Executive Session for the purpose of discussing: A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, 5 ILCS 120/2 (c)(1) B. Approval of the executive session minutes for August 15, August 17, August 24, September 6, and November 14, 2022, 5 ILCS 120/2 (c)(21) Adjournment CITY MANAGER’S OFFICE Operating Under Council – Manager Government Since 1957 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 7 CITY COUNCIL MEETING City Manager’s Report December 5, 2022 CONSENT AGENDA #2022-23 Item 22-3044 2023 Liquid Chlorine Staff recommends approval of the bid from Hawkins Inc. in the amount of $2,094.00 per ton for liquid chlorine for purchases in 2023. Three bids were received, with Hawkins Inc. submitting the low and best bid. The Water Division (61) budgets for the purchase of this chemical in their annual budget. Item 22-3045 Demolition of Six Properties Staff recommends approval of the bid submitted by Brown Excavating & Demolition in the amount of $79,991.00 for the demolition and clean-up of six properties. The bid is for properties located at 643 Day Street, 481 East Third Street, 830 Liberty, 359 South Henderson Street, 1965 East Main Street and vacant lot to the East, and 518 West South Street. All properties are in a dangerous condition or not economically feasible to restore, and demolition orders have been obtained through the court system. Six vendors responded to this bid request with the low and best bid submitted by Brown Excavating & Demolition. There are applicable funds available in the Property Redevelopment (Fund 23) to complete these demolitions. Item 22-3046 Demolition of Lake Storey Waterslide Staff recommends approval of the bid submitted by Neidig Trucking & Excavating in the amount of $9,000.00 for the demolition and clean-up of Lake Storey waterslide. Eight vendors responded to this bid request with the low and best bid submitted by Neidig Trucking & Excavating. There are applicable funds available in the Utility Tax Fund (59) to complete the demolition. Item 22-4113 Updated Investment Policy Staff recommends approval of the updated investment policy. In an effort to ensure the Investment Policy is kept current and in compliance with State law, the City’s Investment Policy is being presented to City Council for its annual review. The annual review is conducted subsequent to audit fieldwork and includes a review of the current investment policy. A sound investment policy helps to ensure the return on investments is maximized while considering safety and liquidity. Investment earnings are used to help cover yearly operating expenses in many of the funds. Item 22-5016 Investment Schedule as of September 30, 2022 The September 30, 2022 Investment Schedule reports a grand total of investments in the amount of $64,314,636. The national 3-month T-Bill rate at September 30, 2022 was at 3.22 percent while, at the same timeframe, the City investments earned an average rate of 2.036 percent. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 7 Item 22-8022 Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item 22-1035 Property Taxes for FY 2023 (Final Reading) Staff recommends approval of the property tax levy ordinance. The 2022 tax levy request has been established at $9,707,763 which is an increase of 0% when compared to the total amount of the current year tax levy (2021) extension. Based on the current Estimated Assessed Value (EAV) for the 2022 tax levy, the estimated property tax rate for the City would be approximately $2.64 or zero cents more than the 2021 tax levy rate. Annually, the City Council establishes a dollar amount needed from property tax extensions by the County Clerk. This amount is then aggregated with other taxing districts resulting in individual tax bills on individual property. The City should receive the majority of the money collected from this levy in June and September of 2023. Item 22-1036 Franchise Agreement with Comcast (Final Reading) Staff recommends approval of an ordinance granting a franchise to Comcast and the associated Comcast franchise agreement. The City Council approved a nonexclusive franchise agreement with Comcast in 2014, which expires December 31, 2022. It is proposed to approve a new nonexclusive franchise agreement with Comcast for a 10-year period. The terms of the agreement are essentially the same as the previous agreement and the city will continue to receive the 5% franchise fee that the city has received in the past. Item 22-1037 Sales Tax Increase (First Reading) Staff recommends approval of an ordinance to increase the Home Rule Sales Tax Rate from 1.00% to 1.25%. If the City Council approves the ordinance to increase the home rule sales tax from 1.00% to 1.25%, administration will file the ordinance with the State of Illinois Department of Revenue by March 31, 2023. The tax will become effective July 1, 2023 and it is estimated that the City will receive its first payment in October 2023. The additional .25% would generate approximately $950,000 annually in home rule sales tax revenue. Item 22-1038 SSA #1 Maintenance Property Tax Ordinance (First Reading) Staff recommends approval the Special Service Area Tax Levy Ordinance. On January 20, 1975, the City Council approved Special Ordinance No. 75-4, which created, from the Special Service Area #1, a flat rate of $1 per $100 equalized assessed value. Money generated from this levy is utilized to pay maintenance services in the downtown area. On May 2, 1992 the Downtown Council requested that at the time their levy for bond repayment expired, a new tax replaced it in the amount of $1.50 per $100 of equalized assessed value to assist in covering operational expenses. On November 18, 2013, the City Council approved a ten-year extension of the $1.50 tax for the Special Service Area tax commencing on the 2014 property tax levy (payable in 2015). The tax levy must be approved in time to be filed with the Knox County Clerk by the last Tuesday in December 2022. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 7 Item 22-2072 Purchase of Property located at 849 S. Henderson Street Staff recommends approval a resolution authorizing the purchase of a portion of a property commonly known as 849 S. Henderson Street, from Knox County Ventures, LLC for potential future development of a public park. The portion of real estate is a 2-lot subdivision of 849 South Henderson Street. This is located by Learning Connections, which was the former Cooke Elementary School. Knox County Ventures, LLC is selling a portion of the property to the City of Galesburg for $60,000 and the city plans to develop a future park on the property once funding comes available for development. Item 22-2073 401(a) Money Purchase Plan Staff recommends approval of a 401(a) Money Purchase Plan Adoption and Trust Agreements. In accordance with the terms and conditions of employment for the new city manager, the city agrees to establish a 401(a) Money Purchase Plan with MissionSquare Retirement for the benefit of the city manager. The plan will be solely funded by contributions directly from the city manager’s annual salary. The city has agreed to make no contribution to the plan on his behalf. BIDS, PETITIONS AND COMMUNICATIONS Item 22-3047 Trucks #162 & #169 for the Water Division Staff recommends approval of the bid in the amount of $63,966.00 (not including trade) submitted by Bob Ridings Inc. for the purchase two pick-up trucks for the Water Division. The Water Division planned to replace the vehicles in 2020 and 2021; however, the scheduled replacements were extended as a cost savings measure. Both vehicles have now served beyond their useful life and are in need of replacement as each vehicle is utilized daily by staff in the meter shop and has over 110,000 miles, ongoing mechanical issues, and require bodywork. A bid request for this procurement was advertised in the Galesburg Register Mail, published on the city website, and sent to seventeen vendors on file that regularly inquire about vehicle purchases. One bid was received. There are funds budgeted in the Water Fund (061) for this purchase. CITY MANAGER’S REPORT MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 22-4114 12/31/23 Budget Staff recommends approval of the December 31, 2023 Annual Budget. The budget is the working plan for the operation of the City of Galesburg during the January 1 - December 31 fiscal year. The 2023 budget is as follows: Total Revenues: $66,732,850 Total Use of Fund Balance and/or Other Financial Resources: $8,805,610 Total Expenditures: $73,977,775 General Fund Revenue Total: $26,686,945 General Fund Expenditure Total: $28,022,330 General Fund Use of Fund Balance: $1,335,385 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 7 Item 22-4115 Selection of Churchill as the Community Center Location The selection of the former Churchill Junior High as the location of the proposed community center is provided for council consideration. The cost estimates for the sites considered are: Location Type of Construction Total Estimated Costs Gunther New Construction $9,755,775 820 E. Fifth New construction $9,386,875 Churchill Renovation $7,352,500 Hawthorne New construction for Comm Ctr, renovation of Gym $6,755,750 Library Renovation $5,627,350 If this item is approved, staff will work with Farnsworth Group to develop an agreement for architectural/engineering services to finalize the proposed spaces to be developed, provide final design concepts, and prepare bid documents for the project, which will be brought to City Council at a future meeting for approval. Due to the desire to maintain reserves, the City should consider a quarter cent sales tax increase to support the Community Center and infrastructure improvements throughout the City as identified through the survey. This funding strategy would result in new revenue and will not have an impact on current operations or programs currently funded. Item 22-4116 Approval of Minor Plat for the Cooke Subdivision The Planning and Zoning (P&Z) Commission recommends approval of the Minor Plat with the installation of public sidewalk along the west side of Holton Street being delayed until such time a plan is developed for a future public park. Staff concur with this recommendation. The proposed subdivision is a 2-lot subdivision of 849 South Henderson Street. If approved, the west portion of the property will remain under the current ownership. The east, approximately 2.74 acres, will be available for the City’s proposed purchase and potential future development of a public park. Item 22-4117 Repair of Transit Bus Staff recommends approval of waiving normal purchasing policies and approving the repairs to bus 1107 in the amount of $49,092.86. Quotes were obtained from Thompson Trucking and Cummins for the necessary repairs to the unit, with Thompson providing the low and best quote. Both vendors, who have historically completed large repairs on the buses, indicated that the engine needed replaced due to age. Given the state of the transit fleet and the extended time before equipment could be replaced with new, the engine replacement was authorized as an emergency situation. Item 22-4118 Purchase of Cameras for the Galesburg Public Transportation Fleet Staff recommends approval of waiving normal purchasing policies and approving the purchase of cameras and wifi capabilities from GSI, Inc (Gatekeeper), in the amount of $77,862.61 to complete build out of onboard cameras for Public Transportation. Under a Capital Grant from the State of Illinois, Galesburg Public Transportation was able to have cameras installed on the fixed route buses in 2017. As there were unexpended funds left on the grant that will be expiring in 2023, IDOT has approved the use the remaining funds to purchase additional cameras to be ___________________________________________________________________________________________________________________________________________________________________________________________ Page 5 of 7 utilized on the paratransit fleet. This purchase will include adding cameras to the paratransit vehicles as well as including wifi upgrades to all Public Transportation vehicles. The benefit of this is that Public Transportation staff will be able to check cameras on vehicles live rather than waiting for the vehicle to return to base. In addition, this will also allow patrons to link to public wifi on the vehicles. The total cost to complete this purchase is $77,862.61. Grant funds will cover $73,298.23 of this purchase. The remaining balance of $4,564.38 will be paid for with Fund 32. Item 22-4119 Minority/Woman owned Business Startup Assistance and Southside Occupancy Assistance for Lavender Lotus Yoga Studio, to be located at 113 S Cherry Street The KCAP Review Committee recommends approval of a $5,000 Minority/Women owned Startup Assistance and a $7,380 Southside Occupancy grant for The Lavender Lotus Yoga Studio. The City Manager and Director of Community Development concur with this recommendation. The Lavender Lotus Yoga Studio is proposing to lease space at 113 S. Cherry St. to operate the business, which will offer yoga classes and aesthetic treatments, such as spray tanning. Per the Minority/Women owned Startup Assistance Program guidelines, a self-employed person is eligible to receive $5,000 plus $2,500 per full-time employee created, up to a maximum of $10,000. Initially, in addition to the owner, the business will have three to four instructors acting as independent contractors. Per the Southside Occupancy Assistance Program guidelines, the business is eligible to request 1/3 of the annual rent or $5,000 per year, whichever is less for a maximum of two years. In this situation, it is estimated the maximum incentive will be up to $7,380 over the two-year period. Item 22-4120 Minority/Woman owned Business Startup Assistance for Galesburg Selfie Museum, to be located at 149 N Broad Street The KCAP Review Committee recommends approval of a $10,000 Minority and/or Woman owned Business Startup Assistance Program for GYANN, LLC d/b/a Galesburg Selfie Museum. The City Manager and Director of Community Development concur with this recommendation. The Galesburg Selfie Museum is proposing to lease space at 149 N Broad Street to operate the business, which will offer spaces with various decorative themes (seasonal and everyday life celebrations) whereby users can rent the space and take their own photos for family or corporate events. Per the Minority/Women owned Startup Assistance Program guidelines, a self-employed person is eligible to receive $5,000 plus $2,500 per full-time employee created, up to a maximum of $10,000. In addition to the owner, the business is projecting to hire two part-time employees in the first year and three full-time employees within two years. Item 22-4121 Minority/Woman owned Business Startup Assistance for Malley Foods, LLC, to be located at 54 S Seminary Street The KCAP Review Committee has recommended the approval of a $10,000 Minority and/or Woman owned Business Startup Assistance Program for Malley Foods, LLC d/b/a Malley Farms. The City Manager and Director of Community Development concur with this recommendation. Malley Farms is proposing to lease space at 54 S Seminary Street to operate the business. The business is a specialty food producer of small batch canning products including jams, jellies, fruit butters, sauces, condiments, and pickled vegetables. The leased space will have a kitchen area as well as retail space and provide the opportunity to produce additional product to grow national ___________________________________________________________________________________________________________________________________________________________________________________________ Page 6 of 7 sales opportunities through their internet store. Per the Minority/Women owned Startup Assistance Program guidelines, a self-employed person is eligible to receive $5,000 plus $2,500 per full-time employee created, up to a maximum of $10,000. In addition to the owner, the business is projecting to hire two - four part-time employees in the first two years. Item 22-4122 Funding Agreement with KCHA for Warming Shelter Services Staff recommends approval of a grant agreement with the Knox County Housing Authority (KCHA) in an amount not to exceed $76,000. In partnership with the City of Galesburg and the Salvation Army, the Knox County Housing Authority will operate a winter warming shelter. The proposed budget for the warming shelter operation is included and outlines the anticipated costs, which the city will reimburse KCHA through this grant award. Through this collaborative alliance, the shelter will provide low-barrier access to a warm and safe overnight place and provide referrals and connections to additional housing and supportive resources for those in need. The anticipated dates of operation are December 12, 2022 through March 31, 2023 and it will operate seven days a week, from 6:00 pm to 7:00 am. Item 22-4123 Appeal of Variance Denial for Sprinkler Requirement, 510 N Kellogg Street An appeal of the Overall Code Review Commissions decision to deny a variance of Section 902.28 of the International Building Code and the International Fire Code regarding fire sprinkler requirements in a R3 occupancy is provided for council consideration. The Overall Code Review Commission reviewed the variance request during their Tuesday, November 29, 2022, meeting. The applicant’s request was for a temporary variance of the sprinkler requirement through March 31, 2022. On a vote of seven ayes, zero nays and zero abstentions the Commission denied the variance request. The building located at 510 N Kellogg was previously a church. The property owner is proposing to use a portion of the building as a temporary warming shelter. This would be a change of occupancy from A3 to R3. The 2012 International Building Code (IBC), and the 2012 International Fire Code (IFC) require the installation of a fire sprinkler system for all R3 building occupancies. The type of sprinkler system can vary depending on the number of occupants. The Overall Code Review members discussed the fact that no such variance has been approved by the commission in the past. It was the Commission’s opinion that the safety concerns outweighed the financial concerns. City ordinance provides for the option of an appeal of the commission’s decision to be considered by city council. The council may, at its discretion, uphold, overturn, or amend any action taken by the commission. Item 22-4124 Lease Agreement with KCHA for use of Hawthorne Gym Staff recommends approval of a lease agreement with the Knox County Housing Authority for the possible use of Hawthorne Gym as a warming shelter. Contingent on if the City Council overturns the variance denial presented in item 22-4123 of this agenda, it is likely that the Salvation Army’s building at 510 N. Kellogg Street will be utilized as the warming shelter location. However, as there are still unknown aspects to the cost to utilize the building at 510 N. Kellogg Street, and the timeframe in which it will be prepared to be utilized, this lease for Hawthorne Gym is also presented for approval. The lease provides for the use of Hawthorne Gym as a warming center, with the ability to terminate the lease within seven days if another facility becomes available to be utilized as a warming center. Approval of this lease would allow for the ___________________________________________________________________________________________________________________________________________________________________________________________ Page 7 of 7 use of Hawthorne Gym as a warming shelter, if needed, until the Salvation Army building is ready to be utilized, or throughout the term of the lease if the option to utilize the Salvation Army’s building does not come to fruition. TOWN BUSINESS Item 22-9028 Township Budget & Appropriation Ordinance (First Reading) Item 22-9028 Tax Levy Ordinance (First Reading) Item 22-9030 Town Bills Respectfully submitted, Gerald C. Smith, Sr. City Manager 5:20 p.m. Public Hearing: City of Galesburg FY 23 Budget Town of the City of Galesburg FY 23 Budget Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois November 21, 2022 5:30 p.m. Called to order by Deputy Mayor Larry Cox at 5:30 p.m. Roll Call #1: Present: Council Members Bradley Hix, Wayne Dennis, Kevin Wallace, Dwight White, Jaclyn Smith-Esters, and Larry Cox, 6. Absent: Mayor Peter Schwartzman and Council Member Sarah Davis, 2. Also Present: City Manager Gerald C. Smith, Interim City Attorney Paul Mangieri, and City Clerk Kelli Bennewitz. Deputy Mayor Cox declared a quorum present. The Pledge of Allegiance was recited. Semenya McCord gave the invocation. Council Member Dennis moved, seconded by Council Member Wallace, to approve the minutes of the City Council’s regular meeting from November 7, 2022. Roll Call #2: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Cox, 6. Nays: None Absent: Council Member Davis, 1. Chairman declared motion carried. Proclamation: Small Business Saturday CONSENT AGENDA #2022-22 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 22-2068 Approve a Supplemental Resolution for the 2022 Intermittent Resurfacing project for a total of $706,293.35. 22-3041 Approve the bid from Hein Construction in the amount of $215,000, which includes a $25,000 contingency, for the women's locker room renovation at the Public Safety Building. 22-4110 November 21, 2022 Page 1 of 9 Approve the City’s annual Financial Policies. 22-4111 Approve the waiving of normal purchasing policies and approve the fiscal year 2023 Springbrook maintenance fees for the government-wide software utilized by the City. 22-5015 Receive the June 30, 2022, Investment Schedule. 22-6006 Approve the following appointments: Reverend Andrew Jowers, Youth Commission, term expires December 2025. Bradley Nolden, Fire Pension Fund Board, term expires April 2024. 22-8021 Approve bills in the amount of $1,124,017.97 and advance checks in the amount of $658,708.45. Council Member Smith-Esters moved, seconded by Council Member Wallace, to approve Consent Agenda 2022-22. Roll Call #3: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Cox, 6. Nays: None Absent: Council Member Davis, 1. Chairman declared motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 22-1033 Council Member White moved, seconded by Council Member Smith-Esters, to approve Ordinance 22-3686 on final reading dissolving the Tax Increment Financing fund and Redevelopment Project Area 2 (East Main Street TIF II). Roll Call #4: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Cox, 6. Nays: None Absent: Council Member Davis, 1. Chairman declared motion carried. 22-1034 Council Member Smith-Esters moved, seconded by Council Member Dennis, to approve Ordinance 22-3687 on final reading amending the Tax Increment Financing fund and Redevelopment Project Area 4 (Central/East Main Street TIF IV) and deleting certain parcels. Roll Call #5: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Cox, 6. Nays: None November 21, 2022 Page 2 of 9 Absent: Council Member Davis, 1. Chairman declared motion carried. 22-1035 Special Ordinance on first reading 2022 Property Tax Levy in the amount of $9,707,763, which is an increase of zero percent compared to the 2021 tax levy extension. 22-1036 Ordinance on first reading granting a new nonexclusive franchise agreement with Comcast for a ten year period. The City will continue to receive the 5 percent franchise fee revenue as in the past. Arthur Svymbersky, Government Affairs Manager for Comcast, introduced himself to the Council and offered to answer any questions they may have. 22-2069 Council Member Dennis moved, seconded by Council Member Smith-Esters, to approve Resolution 22-60 to install additional street lighting on South Lake Storey Road. Roll Call #6: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Cox, 6. Nays: None Absent: Council Member Davis, 1. Chairman declared motion carried. 22-2070 Council Member Smith-Esters moved, seconded by Council Member White, to approve Resolution 22-61 authorizing the Mayor, City Clerk, Director of Finance and Information Systems, and the City Manager to sign and submit a grant application for the amount of $23.85 million for the Consolidated Rail Infrastructure and Safety Improvements Program for the Galesburg Business Park through the Federal Railroad Administration which is part of the United States Department of Transportation. Roll Call #7: Ayes: Council Members Hix, Dennis, White, Smith-Esters, and Cox, 5. Nays: Council Member Wallace, 1. Absent: Council Member Davis, 1. Chairman declared motion carried. 22-2071 Council Member Hix moved, seconded by Council Member Dennis, to approve Resolution 22-62 authorizing a public hearing for citizen feedback on the location of a community center. City Manager Smith stated that the public hearing would be used to gather information to assist in the direction of a community center, however, would have no effect on the action from the straw poll that was taken at the work session to move forward with the Churchill building. He would guess that if approved a hearing could take place in January. November 21, 2022 Page 3 of 9 Discussion was held on whether or not an amendment to the Resolution was needed to add the property at 820 East Fifth Street. Interim City Attorney Mangieri stated that there is no wording in the Resolution naming the specific options and therefore an amendment is not needed. Council Member Wallace stated that the neighborhood around 820 E. Fifth Street is a close knit community and likely wouldn’t like a community center located there. He also noted that he doesn’t believe there are enough parking spaces. He would like something on that side of town but doesn’t feel that this is a good location. Council Member Smith-Esters questioned if any locations could be brought up at the public hearing. Judge Mangieri noted that any and all options could be suggested at that time by the public. Council Member Smith-Esters further stated that she hates kicking the can down the road and that more important information needs to be discussed such as the need for programming and how the center will be operated and feels that this resolution would be taking a step backwards. Council Member Hix stated that this public hearing would be asking for citizen comment and input and that they are our constituents and taxpayers and have a right to express their opinions. Council Member White asked about the recent survey. Public Works Director Wayne Carl stated that 62% voted for a community center however there was no question on the location. Council Member Wallace stated having a public hearing could be a great forum but likely only 20-30% of the public would attend and that there would be many individuals who couldn’t make the hearing. Instead, he noted that possibly everyone with a water account could get a questionnaire about a community center. Council Member Hix asserted that the question of having a referendum came before the Council at an earlier meeting and it was voted down. Council Member White moved, seconded by Council Member Wallace, to table agenda item 22-2071. Roll Call #8: Ayes: Council Members Wallace and White, 2. Nays: Council Members Hix, Dennis, and Cox, 3. Absent: Council Member Davis, 1. Abstain: Council Member Smith-Esters, 1. Chairman declared motion failed. Council Member Wallace left the meeting at 6:15 p.m. Council Member Smith-Esters inquired about the resolution and the wording. Judge Mangieri stated that it reads that “the City Council finds that hosting a public hearing at which citizens are provided with information on community center location options and their respective approximate cost would provide a beneficial opportunity for citizens to evaluate options and share their opinion on the location of a community center.” He further stated that it says “the November 21, 2022 Page 4 of 9 City Manager and his designees are hereby authorized and directed to take all necessary and proper action to hold a public hearing for citizen input on the location of a community center. Council Member Wallace returned to the meeting at 6:18 p.m. Council Member White noted that a straw poll was taken and it was 4/3 in favor of moving forward with Churchill. He is disappointed that the losing party is trying to figure out how to move forward otherwise. He added that all the locations were looked at and were ruled out for many different reasons. He feels that now, because certain Council Members lost their choice, they are going back to the public. Council Member White reported that his constituents want Churchill and that they need to vote for their residents. He also noted that an open house was held at Churchill several months ago. Roll Call #9: Ayes: Council Members Hix, Dennis, and Cox, 3. Nays: Council Members Wallace, White, and Smith-Esters, 3. Absent: Council Member Davis, 1. Chairman declared motion failed. BIDS, PETITIONS, AND COMMUNICATIONS 22-3042 Council Member Wallace moved, seconded by Council Member Smith-Esters, to approve the purchase of a 2023 Ford F250 Extended Cab 4x4 with 8 foot bed in the amount of $49,531.46 for the Water Division. It is expected that the lifespan of this truck would be 12-15 years. Roll Call #10: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Cox, 6. Nays: None Absent: Council Member Davis, 1. Chairman declared motion carried. Council Member Wallace left the meeting at 6:23 p.m. Council Member Wallace returned to the meeting at 6:26 p.m. 22-3043 Council Member White moved, seconded by Council Member Wallace, to approve the bid from Hein Construction in the amount of $1,640,000, which includes a $50,000 contingency, for the HVAC replacement at the Public Safety Building. Council Member Hix asked why there would only be one bid for such a large project. Community Development Director Steve Gugliotta stated that one contractor made him aware that they would not be bidding and another contractor missed the date and time of the bid opening. November 21, 2022 Page 5 of 9 It was questioned if this system is the same one in the Court House, which has had issues. Director Gugliotta and Mark Lee, Klinger & Associates, stated that the Court House system had piping issues which have since been resolved. Lee noted that this system does come with a 5-year parts and labor warranty and a full 10-year parts warranty. The system also includes a supplemental heat source that will kick on during rare events when the temperature drops below -13 degrees. Council Member Dennis noted that the contractor who didn’t get a bid in is a friend and he will be abstaining. Deputy Mayor Cox inquired if this system is in the Building Replacement Fund. Finance Director Gloria Osborn stated that it is not and had not been a budgeted item and will therefore be paid from the Planning Fund. Chief Idle stated that the system is old enough that it was not included in the Building Replacement Fund and has simply been repaired along the way. Roll Call #11: Ayes: Council Members Wallace, White, Smith-Esters, and Cox, 4. Nays: None Absent: None Abstain: Council Members Hix and Dennis, 2. Chairman declared motion carried. PUBLIC COMMENT Pam Gaither, Galesburg Area Chamber of Commerce, addressed the Council and welcomed Gerald Smith to our community. She thanked all who attended the Thanksgiving Luncheon today and congratulated Carol Hagan for receiving the Thomas B. Herring Community Service Award. A citizen addressed the Council and stated that she only found out about discussions on a community center four months ago. She noted that she does not get the newspaper but does listen to the radio station. She remarked that if she didn’t know about the community center then there are likely others who do not as well. Reverend Andrew Jowers addressed the Council and stated that a straw poll was taken and that staff is moving in the direction of Churchill. He commended those who voted for the improvements at Hawthorne Centre, which shows progress. Progress, he stated, is not easy and is messy but that Council needs to move forward. Reverend Jowers noted that if the Mayor and Council Member Davis were in attendance he doesn’t feel that the meeting would have gone the way it has. He stated that it is the Council Member’s job to educate people, especially the younger generation. He reminded them that they need to think about what history will say about their votes. CITY MANAGER’S REPORT A. November Traffic Advisory Committee Report. November 21, 2022 Page 6 of 9 MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) 22-4112 Council Member Smith-Esters moved, seconded by Council Member Cox, to approve two separate off-duty police officer work agreements - one to be utilized for public entities and a separate agreement for private entities. Roll Call #12: Ayes: Council Members Hix, Dennis, Wallace, White, Smith-Esters, and Cox, 6. Nays: None Absent: Council Member Davis, 1. Chairman declared motion carried. Council Member Smith-Esters moved, seconded by Council Member Wallace, to sit as the Town Board. The motion carried. Township Clerk Bennewitz read information in honor and memory of Christine Eik Winick, former Township Supervisor, who passed away on November 4th. TOWN BUSINESS 22-9026 Trustee Smith-Esters moved, seconded by Trustee Dennis, to approve Town bills and warrants be drawn in payment of same. Fund Title Amount Town Fund $1,000.49 General Assistance Fund $6,056.59 IMRF Fund Social Security/Medicare Fund Liability Fund Audit Fund Total $7,057.08 Roll Call #13: Ayes: Trustees Hix, Dennis, Wallace, White, Smith-Esters, and Cox, 6. Nays: None Absent: Trustee Davis, 1. Chairman declared motion carried. 22-9027 Trustee Dennis moved, seconded by Trustee Smith-Esters, to approve Township Resolution 22-03 appointing Kimberly Thierry to fill the unexpired term of Township Supervisor through May 2025. Roll Call #14: Ayes: Trustees Hix, Dennis, Wallace, White, Smith-Esters, and Cox, 6. Nays: None November 21, 2022 Page 7 of 9 Absent: Trustee Davis, 1. Chairman declared motion carried. 22-9028 Ordinance on first reading approving the Township Budget and Appropriation for the fiscal year beginning January 1, 2023, and ending December 31, 2023, showing the following: General Town Fund $497,224 Audit Fund $20,000 Liability Fund $9,000 Social Security/Medicare Fund $34,000 Illinois Municipal Retirement Fund (IMRF)$34,000 General Assistance Fund $455,800 Total Appropriations $1,050,024 22-9029 Ordinance on first reading approving the 2022 Property Tax Levy for the Town of the City of Galesburg in the amount of $531,000. Council Member Smith-Esters moved, seconded by Council Member White, to resume as the City Council. The motion carried. CLOSING COMMENTS Council Member Hix congratulated Carol Hagan for receiving the Herring award and knows that she volunteers a lot of hours for the United Way and the Lion’s Club. He also thanked Pam Gaither for a great Thanksgiving luncheon. Council Member Dennis apologized for not being able to attend the Community Thanksgiving Luncheon. Council Member Wallace congratulated Kim Thierry on her appointment to Township Supervisor. He added that he believes Churchill is the best fit for a community center and is in the center of town. Council Member White stated that the community has a right to speak and let their elected officials know how they feel. He reminded everyone that an open house was held at Churchill in November 2021, the building was purchased in May 2022, and all that information was posted for the public. He reiterated that they have been working on a community center for over a year now and he does not want to continue to kick the can down the road. Council Member White would like the community to get together and talk about what they want in a community center and added that he knows there will be costs but that you can’t put November 21, 2022 Page 8 of 9 a price on a smile. He stated that anyone who would like to talk to him about the community center can contact him. Council Member Smith-Esters announced the second annual Holly Days parade will be held December 4th at 5 p.m. She also added that she is thankful for everyone who attends the meetings. An announcement will also be made soon on the warming center. Council Member Wallace left the meeting at 7:00 p.m. Council Member Cox asked City Manager Smith to work with Ken Springer and investigate the Cradle to Career initiative, which is similar to the Knox County CEO program. It has been successful in Spartanburg, South Carolina, and McLean County, near peoria. In McLean County, the program is an organization of dedicated community, education, and business leaders committed to unify and mobilize community and external resources by enhancing the culture of shared responsibility to maintain and enhance workforce development in McLean County. Their mission is to grow a robust, diverse, and work-ready talent pipeline through an integrated network of employers, educators, and community resources. Council Member Cox wished everyone a happy Thanksgiving. There being no further business, Council Member Cox, seconded by Council Member Smith-Esters, to adjourn the regular meeting at 7:03 p.m. Roll Call #15: Ayes: Council Members Hix, Dennis, White, Smith-Esters, and Cox, 5. Nays: None Absent: Council Members Wallace and Davis, 2. Chairman declared motion carried. Peter D. Schwartzman, Mayor Kelli R. Bennewitz, City Clerk November 21, 2022 Page 9 of 9 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Bid recommendation, 2023 annual supply of liquid chlorine. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Water Superintendent, and Purchasing Agent recommend that the City Council approve the bid from Hawkins Inc. in the amount of $2,094.00 per ton for liquid chlorine for purchases in 2023. BACKGROUND: The City of Galesburg annually bids out the yearly supply of liquid chlorine for the Water Division. This chemical is supplied in one-ton cylinders to the Oquawka plant. A bid request was advertised in the Galesburg Register Mail and made available on the City website. Four vendors responded as follows: Bid Results for 2023 Liquid Chlorine Company City/State Price Per Ton Brenntag Mid-South Bartonville, IL 2,284.00 Alexander Chemical Corp LaPorte, IN 2,480.00 Hawkins Inc* Roseville, MN 2,094.00 *Low and best bid Previous Years Results Year Rate Company 2022 1,648.00 Hawkins Inc 2021 507.00 Brenntag Mid South 2020 442.00 Brenntag Mid South 2019 458.00 Brenntag Mid South 2018 449.00 Brenntag Mid South 2017 399.00 Brenntag Mid South Hawkins Inc. submitted the low and best bid in the amount of $2,094.00 per ton. It should be noted that pricing for this chemical fluctuates annually based on demand and availability. The ongoing volatile market and the shortage of cylinders has caused inflated prices for the past two years. For historical purposes, the last five years of pricing have been provided as well. BUDGET IMPACT: The Water Division (61) budgets for the purchase of this chemical in their annual budget. SUPPORTING DOCUMENTS: None 22-3044 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Bid recommendation, demolition and clean-up of six properties in Galesburg, IL. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, Code Compliance Supervisor and Purchasing Agent recommend City Council award the demolition of these six properties as outlined to Brown Excavating & Demolition in the amount of $79,991.00. BACKGROUND: Community Development has taken the necessary steps through the court system for the demolition of the following properties: 1) 643 Day Street, 2) 481 East Third Street, 3)830 Liberty, 4) 359 South Henderson Street, 5) 1965 East Main Street and vacant lot to the East, and 6) 518 West South Street. These properties have been found to be either dangerous to the general public or not economically feasible to restore. Photos of the properties have been attached for your reference. When applicable, the City bills the owners of the non-City owned properties for the demolition charges in an attempt to be reimbursed for the fees involved in these demolitions once the demolition project is completed. The request for bid was advertised in the Galesburg Register-Mail and made available on the city website. Emails were also sent to all known demolition vendors on file. Six vendors responded to this bid request with the low and best bid submitted by Brown Excavating & Demolition in the amount of $79,991.00. City staff have reviewed the bid and find that the costs submitted for this project are reasonable based on the requirements of this demolition. As a matter of public safety, City staff recommend approval. A detailed bid tabulation is attached. BUDGET IMPACT: There are applicable funds available in the Property Redevelopment (Fund 23) to complete these demolitions. SUPPORTING DOCUMENTS: 1.Photos of 643 Day Street 2.Photos of 481 East Third Street 3.Photos of 830 Liberty 4.Photos of 359 South Henderson Street 5.Photos of 1965 East Main Street and vacant lot to the East 6.Aerial of 518 West South Street 7.Bid Tabulation for this project 22-3045 643 Day St 481 E Third St 830 Liberty St 359 S Henderson 1965 E Main & VL to the East WSouthSt HoltonStWSouthSt Monmout h Bl vd 66 66 66 54 40 198287287 R66 66 66 66 66165198 44.84206.25206.2555 55 55 1981327459 666262666682.5 415.5373.5340.2306.9273.5176.473.9 31.5 31.5 3 58.4 50 55.5 60 85 73.9 697549.5 33607577.2374.730.5 120189.75111.4127.8111.41656669.4 73.9 73.9 66 488061.2421719870 99 66 57.75 57.75 145.5 321.799 46 46 45.62 45.62 57.7565.2 49.5 13213219819841.25 82.5 666616.5110110142 142 8822022018716541.25 8.36 66 57.75 74.25 66 66 66 70 66 74 66 66 66668847.3 47.3 47.3 239206206 4 5 6 3416423 6 41 5431713 27 28 12 18 1 13 12 13 7 6 5 2 1 3 23 244 33 32 11 13 11 5 4 3 2 25 26 15 14 15 14 21 20 19 17 16 69 70 718 22 11 4012 1066132 66 66 48.660.56612059.751364333 33 49 40 9.12 540 47 45 115.5 82.5 103 37 9977.580.9 110 4066 62 101.9 49.5168.6 116W SOUTH ST MONMO U T H B L V DHOLTON ST9915105015615 WSOUTH ST9915105016601 W SOUTH ST9915105017595 WSOUTHST9915105018583 WSOUTH ST9915105019573 WSOUTH ST9915105021555 WSOUTH ST9915105022545 WSOUTH ST9915105023535 WSOUTH ST9915105024523 WSOUTH ST9915105027 497 W SOUTH ST 9915105029565 WSOUTH ST9915105033 505 W SOUTH ST 9915105034 588 W TOMPKINS ST 9915128017477 WSOUTH ST9915128018461 WSOUTH ST9915128019449 WSOUTH ST9915128020433 WSOUTH ST9915128021427 W SOUTH ST9915128022 403 W SOUTH ST 9915154002608 WSOUTH ST99151540049915154005578 W SOUTH ST9915154006568 WSOUTH ST9915154007 558 W SOUTH ST 9915154008544 WSOUTH ST9915154015470WSOUTHST9915154016460W SOUTH ST9915154017440 WSOUTH ST9915154018426 WSOUTH ST9915154019409MONMOUTH BLVD9915154021 335 HOLTON ST 9915154024 377 HOLTON ST 9915154028587 MONMOUTHBLVD9915154029575 MONMOUTHBLVD9915154030569 MONMOUTHBLVD99151540359915154038461MONMOUTHBLVD9915154049523 MONMOUTHBLVD9915154052 518 W SOUTH ST 9915154053 9915154054 363 HOLTON ST 9915154055 482 W SOUTH ST 9915154056 549 MONMOUTH BLVD 9915154057532 WSOUTH ST9915154058526 WSOUTH ST9915154059607 MONMOUTHBLVD9915154060 483MONMOUTH BLVD 9915176001 514 MONMOUTH BLVD 9915176002 9915176004472MONMOUTHBLVD9915176007 9915176008404MONMOUTHBLVD9915176044 450MONMOUTH BLVD Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community July 12, 2022 / 518 W South St 75 0 75 150 22537.5 Feet 518 W South St Community Development Department Operating Under Council-Manager Government Since 1957 Demolition CITY OF GALESBURG Finance Department Bid Results for Demo of Six Properties (Nov) 11/23/2022 Attended by: T Miller/ M Miller/ E Heiden/ R Speidel Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days 643 Day St 15,563.00$ 24,000.00$ 15 19,658.33$ 6 17,000.00$ 90 32,250.00$ 10 25,000.00$ 20 481 E Third 14,795.00$ 15,500.00$ 15 19,658.33$ 6 17,000.00$ 90 21,200.00$ 10 22,000.00$ 25 830 Liberty 10,237.00$ 14,500.00$ 30 19,658.33$ 6 17,000.00$ 90 14,600.00$ 10 15,000.00$ 25 359 S Henderson 13,683.00$ 17,500.00$ 30 19,658.33$ 6 17,000.00$ 90 28,400.00$ 10 22,000.00$ 25 1965 E Main and VL to the East 21,075.00$ 23,000.00$ 40 19,658.33$ 6 17,000.00$ 90 23,000.00$ 10 35,000.00$ 25 518 W South ST 4,638.00$ 24,000.00$ 40 19,658.35$ 6 17,000.00$ 90 34,300.00$ 10 10,000.00$ 25 Total Bid Submission:79,991.00$ 145 118,500.00$ 170 117,950.00$ 36 102,000.00$ 540 153,750.00$ 60 129,000.00$ 145 Bid Security Vendor Alpha, IL Canton, IL Lockwood Excavating & Construction Galeburg, IL BB *Low and Best Bid S Shafer Excavating Inc Pontoon Beach, IL BBBB Brown Excavating & Demoltion Neidig Trucking & Excavating BB USA Recycling - Excavating LLC Galesburg, IL BB D&T Demolition LLC Galesburg, Il Check ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Bid recommendation, demolition and clean-up of Lake Storey Waterslide in Galesburg, IL. SUMMARY RECOMMENDATION: The City Manager, Director of Parks and Recreation and Purchasing Agent recommend City Council award the demolition of Lake Storey waterslide as outlined to Neidig Trucking & Excavating in the amount of $9,000.00. BACKGROUND: The waterslide located at Lake Storey Beach has been closed since approximately 2014. With the various new water features at Lakeside Waterpark the need to maintain the Lake Storey waterslide for potential future use has diminished. Over the years, numerous citizens have approached the city requesting to have the waterslide demolished for various safety and aesthetic reasons. The request for bid was advertised in the Galesburg Register-Mail and made available on the city website. Emails were also sent to all known demolition vendors on file. Eight vendors responded to this bid request with the low and best bid submitted by Neidig Trucking & Excavating in the amount of $9,000.00. City staff have reviewed the bid submitted by Neidig Trucking & Excavating and find that the costs submitted for this project are reasonable based on the requirements of this demolition. City staff recommend approval. A detailed bid tabulation is attached. BUDGET IMPACT: There are applicable funds available in the Utility Tax Fund (59) to complete the demolition. SUPPORTING DOCUMENTS: 1.Bid Tabulation for this project 22-3046 CITY OF GALESBURG Finance Department Bid Results for Demolition of Lake Storey Waterslide 11/23/2022 Attended by: Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days Lake Storey Waterslide 13,494.00$ 10 32,000.00$ 45 9,000.00$ 20 26,000.00$ 5 Total Bid Submission:13,494.00$ 10 32,000.00$ 45 9,000.00$ 20 26,000.00$ 5 Bid Security *Low and Best Bid Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days Lake Storey Waterslide 92,138.00$ 14 16,600.00$ 90 275,000.00$ 45-60 114,800.00$ 15 Total Bid Submission:92,138.00$ 14 16,600.00$ 90 275,000.00$ 45-60 114,800.00$ 15 Bid Security Vendor Alpha, IL Galesburg, IL Neidig Trucking & Excavating Canton, IL Brown Excavating & Demolition LLC Lockwood Excavating & Construction Inc S Shafer Excavating Inc Pontoon Beach, IL BB Miller Trucking & Excavating Silvis, IL BB Vendor BBBBBB Cashiers Check IPS Waterslide Inc Sandwich, IL BB R Munoz Construction USA Recycling- Excavating Lomax, IL Galesburg, IL BB ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GPO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECMEBER 5, 2022 AGENDA ITEM: Annual approval of updated investment policy. SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information Systems recommend City Council to approve the updated investment policy. BACKGROUND: In an effort to ensure the Investment Policy is kept current and in compliance with State law, the City’s Investment Policy is being presented to City Council for its annual review. The annual review is conducted subsequent to audit fieldwork and includes a review of the current investment policy. A sound investment policy helps to ensure the return on investments is maximized while considering safety and liquidity. Investment earnings are used to help cover yearly operating expenses in many of the funds. The City’s investment portfolio includes reserve funds and funds that are earmarked for legal reasons or funds earmarked for planning reasons. After review of the current Investment Policy, the only change to highlight is on page 10 which replaces Todd Thompson, the prior City Manager with the new City Manager, Gerald Smith, as an authorized signer to sign documents such as Certificate of Deposit safekeeping receipts. BUDGET IMPACT: Review of the Investment Policy ensures that standards and procedures are updated on an annual basis. SUPPORTING DOCUMENTS: 1.Red-lined Investment Policy 22-4113 Investment Policy Red-Lined Approved by City Council on 12/5/22 City of Galesburg 55 West Tompkins Street Galesburg, IL 61401 This page intentionally left blank. ________________________________________________________________________________________________________________________________________________________________________________________ Page 1 Approved: December 20, 2021December 5, 2022 TABLE OF CONTENTS POLICY STATEMENT .................................................................................................................. 2 SCOPE ........................................................................................................................................ 2 OBJECTIVE ................................................................................................................................. 2 Safety ..................................................................................................................................... 2 Credit Risk .............................................................................................................................. 3 Interest Rate Risk ................................................................................................................... 3 Liquidity ................................................................................................................................. 3 Yield ....................................................................................................................................... 3 STANDARDS OF CARE ................................................................................................................ 4 Prudence ................................................................................................................................ 4 Ethics and Conflicts of Interest .............................................................................................. 4 Delegation of Authority ......................................................................................................... 4 SAFEKEEPING AND CUSTODY .................................................................................................... 5 Authorized Financial Dealers and Institutions....................................................................... 5 Internal Controls .................................................................................................................... 5 Delivery vs. Payment ............................................................................................................. 6 SUITABLE INVESTMENTS ........................................................................................................... 6 Investment Types .................................................................................................................. 6 Collateralization ..................................................................................................................... 7 Repurchase Agreements ....................................................................................................... 7 INVESTMENT PARAMETERS ...................................................................................................... 7 Diversification ........................................................................................................................ 7 Maximum Maturities ............................................................................................................. 8 Competitive Bid ..................................................................................................................... 8 REPORTING ............................................................................................................................... 8 Methods................................................................................................................................. 8 Performance .......................................................................................................................... 8 POLICY CONSIDERATIONS ......................................................................................................... 9 Exemptions ............................................................................................................................ 9 Amendments ......................................................................................................................... 9 ATTACHMENTS .......................................................................................................................... 9 ADOPTION ................................................................................................................................. 9 LIST OF AUTHORIZED PERSONNEL .......................................................................................... 10 GLOSSARY OF CASH MANAGEMENT TERMS .......................................................................... 11 AUTHORIZED FINANCIAL DEALERS INVESTMENT POLICY ACCEPTANCE ................................ 18 ________________________________________________________________________________________________________________________________________________________________________________________ Page 2 Approved: December 20, 2021December 5, 2022 CITY OF GALESBURG, ILLINOIS INVESTMENT POLICY POLICY STATEMENT It is the policy of the City of Galesburg to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. SCOPE The investment policy applies to all investment transactions and activities of the City except for the Police Pension Fund and the Fire Pension Fund, which are subject to the order of the Board of Trustees of each respective fund. All financial assets of current funds, and other funds that may be created from time to time, shall be administered in accordance with the provisions of this policy. The Board of Trustees of the Galesburg Public Library may establish a separate investment policy to govern the investment activities of the City’s Public Library Fund and any special revenue, debt service, or capital projects funds that the City may create specifically for the Library’s benefit, subject to the approval of the City Council. In the absence of a separate, validly approved investment policy for the Library funds, this policy shall govern the investment activities of the Library. OBJECTIVE The primary objective, in priority order of the City of Galesburg investment activities shall be safety, credit risk, liquidity and yield. Safety Safety of principal is the foremost objective of the City. Investments of the City shall be undertaken in a manner that seeks to insure the preservation of capital in the portfolio. ________________________________________________________________________________________________________________________________________________________________________________________ Page 3 Approved: December 20, 2021December 5, 2022 Credit Risk Credit Risk is the risk of loss due to the failure of the security issuer or backer. Credit risk may be mitigated by: Limiting investments to the safest types of securities Pre-qualifying the financial institutions, broker/dealers and advisors with which an entity will do business, and Diversifying the investment portfolio so that potential losses on individual securities will be minimized. Interest Rate Risk Interest rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by: Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity, and By investing operating funds primarily in shorter-term securities Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash need to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). A portion of the portfolio also may be placed in money market mutual funds or Council approved local government investment pools, which offers same-day liquidity for short-term funds. Yield The City’s investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the City’s risk constraints and liquidity needs. The core of investments is limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions: • a declining credit security could be sold early to minimize loss of principal; • a security swap would improve the quality yield, or target duration in the portfolio; or • liquidity needs of the portfolio require that the security be sold ________________________________________________________________________________________________________________________________________________________________________________________ Page 4 Approved: December 20, 2021December 5, 2022 STANDARDS OF CARE Prudence The standard of prudence to be used in the investment function shall be the “Prudent Person” standard and shall be applied in the context of managing the overall portfolio. This standard states “Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the expected income to be derived.” The Investment Officer and those delegated with investment authority under this policy, when acting in accordance with the written procedures and this policy, and in accord with the Prudent Person Rule, shall be relieved of personal responsibility and liability in the management of the portfolio. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Delegation of Authority Authority to manage the City of Galesburg’s investment program is granted to the Director of Finance and derived from the state statutes. The Director of Finance is designated as the Investment Officer and is responsible for investment management decisions and activities. All participants in the investment process shall seek to act responsibly as custodians of the public trust. The Investment Officer shall develop and maintain written administrative procedures for the operation of the investment program, which are consistent with this investment policy. Procedures will include reference to selection of broker/dealers and financial institutions, safekeeping, repurchase agreements, wire transfer agreements, banking services contracts, and other investment related activities. The Investment Officer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials and staff. The Investment Officer shall designate the Assistant Finance Director as a liaison/deputy in the event circumstances require timely action and the Investment Officer is not available. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Investment Officer. ________________________________________________________________________________________________________________________________________________________________________________________ Page 5 Approved: December 20, 2021December 5, 2022 SAFEKEEPING AND CUSTODY Authorized Financial Dealers and Institutions A list will be maintained of financial institutions authorized to provide investment services. In addition, a list will also be maintained, by the Investment Officer, of approved security brokers/dealers selected by creditworthiness. No public deposit shall be made except to a qualified public depository as established by the state statutes. The Investment Officer may approve a broker or dealer to sell securities to the City if the broker or dealer meets the following criteria: • Provides audited financial statements for the past three fiscal years. • Provides proof of membership in the Securities Investor Protection Corporation. • Provides proof of registration with the Securities and Exchange Commission. • Provides proof of membership in a self-regulatory organization such as the National Association of Securities Dealers, the Financial Industry Regulatory Authority or the New York Stock Exchange. • Provides proof of state registration. • Has been in operation for at least 10 years, or in the case of broker/dealer companies that have been created as result of mergers or acquisitions, have a substantial operating history. Once a broker/dealer is approved to sell securities to the City, the broker/dealer must continue to provide its most current audited annual financial statements along with the submission of the annually completed and signed “Authorized Financial Dealers Investment Policy Acceptance” form. All security brokers/dealers with whom the City transacts business will be provided a copy of this Investment Policy. All security broker/dealers will provide the City with certification of having read and understood and agreeing to comply with the City’s investment policy. An annual review of the registration of qualified broker/dealers will be conducted by the Director of Finance. Internal Controls The Investment Officer is responsible for establishing and maintaining an internal control structure designed to ensure that assets of the City are protected from loss, theft or misuse. The controls shall be designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognized that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits require estimates and judgments by management. ________________________________________________________________________________________________________________________________________________________________________________________ Page 6 Approved: December 20, 2021December 5, 2022 Accordingly, the Director of Finance shall establish a process for an annual review by an external independent review by the City’s independent auditor to assure compliance with policies and procedures. The internal controls shall address the following points: • Control of collusion • Separation of transaction authority from accounting and recordkeeping • Custodial safekeeping • Avoidance of physical delivery securities • Clear delegation of authority to subordinate staff members • Written confirmation of transactions for investments and wire transfers • Development of a wire transfer agreement with the lead bank and third-party custodian Delivery vs. Payment All security transactions, where applicable, entered into by the City, shall be conducted on a delivery-versus-payment (DVP) basis to ensure that securities are deposited in an eligible financial institution before the release of funds. SUITABLE INVESTMENTS Investment Types The City may invest in any type of security allowed for in Illinois statutes under the Public Funds Investment Act (30 ILCS 235/1) regarding the investment of public funds for home rule municipalities. With Council’s approval prior to the purchase of the following type of investment, approved investments also include an adjustment to the following section of 30 ILCS 235/1 a-1: • With Council’s prior approval, the City may also invest in unrated bonds or debt certificates issued by any local governmental unit of the State of Illinois, of any other state, or of any political subdivision or agency of the State of Illinois or of any other state, whether the interest earned thereon is taxable or tax-exempt under federal law. The debt certificates shall be registered in the name of the City or held under a custodial agreement at a bank. If Illinois State statutes for investment of public funds approve additional types of securities, they will be eligible for investment by the City. This policy shall be amended to reflect the additional types of securities for investment and the amended version approved by the City Council. Direct specific investment parameters for the investment of public funds in Illinois are found in the Illinois State Statutes, Public Funds Investment Act 30ILCS 235. ________________________________________________________________________________________________________________________________________________________________________________________ Page 7 Approved: December 20, 2021December 5, 2022 Collateralization Funds on deposit in excess of FDIC or SIPC limits must be secured by some form of collateral, witnessed by a written agreement. The amount of collateral provided will not be less than 100 percent of the fair market value of the net amount of public funds secured. Collateral shall be either in the form of securities specifically pledged to and held in the City’s name and held in safekeeping by an independent third party custodian designated by the City Council, such as a trust institution, or a Federal Reserve Bank and evidenced by a safekeeping agreement which complies with the Uniform Commercial Code (UCC) requirement for control, or in the form of an original Federal Home Loan Bank irrevocable Letter of Credit issued to the City of Galesburg or an agent of the City of Galesburg equal to 100 percent of the fair market value of the net amount of public funds secured. The custodian may not be owned or controlled by the depository institution or its holding company unless it is a separately operated trust institution. The UCC states that the depositor does not have a perfected interest in a security unless the depositor controls it. Control means that swaps, sales, and transfers cannot occur without the depositor’s written approval. A detail monthly statement listing a description of securities pledged and held in safekeeping must be provided to the City. The City will accept any of the following securities as collateral: • Negotiable obligations of the United States Government; or • Negotiable obligations of any agency or instrumentality of the United States Government guaranteed by the full faith and credit of the United States Government; or • Negotiable obligations of the State of Illinois Substitutions of collateral should meet the requirements of the collateral agreement, be approved in writing prior to release, and the collateral should not be released until the replacement collateral has been received. Repurchase Agreements Repurchase agreements shall be consistent with GFOA Recommended Practices on Repurchase Agreements. INVESTMENT PARAMETERS Diversification The investments shall be diversified by: • Limiting investments to avoid overconcentration in securities from a specific issuer or business sector (excluding U.S. Treasury securities or investments federally insured such as with FDIC), • Limiting investment securities that have higher credit risks, • Investing in securities with varying maturities and ________________________________________________________________________________________________________________________________________________________________________________________ Page 8 Approved: December 20, 2021December 5, 2022 • Continuously investing with a portion of the portfolio in readily available funds such as local government investment pools, money market or overnight repurchase agreements to ensure that appropriate liquidity is maintained in order to meet ongoing obligations. Maximum Maturities To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. We recognize that there is a permanent part of the portfolio, and when the increase in return for extending maturities is compelling, the Director of Finance may consider extending a segment of the portfolio into longer-term maturities. The maximum maturity for City investments shall be ten (10) years. The average maturity of the total portfolio shall not exceed five (5) years. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds such as local government investment pools, money market funds, or overnight repurchase agreements to ensure that appropriate liquidity is maintained to meet ongoing obligations. Competitive Bid A competitive “bid” shall be conducted, except for funds placed in local government investment pools and/or approved savings accounts or, when the City directly invests surplus funds in investment instruments. If the holding bank of a maturing certificate of deposit is offering a competitive rollover interest rate, the certificate of deposit can be rolled over to a new maturity date without a competitive bid. REPORTING Methods The Investment Officer shall submit quarterly reports to the City Manager and the City Council containing sufficient information to permit an informed outside reader to evaluate the performance of the investment program. The report should summarize investment securities held at the end of the reporting period, maturities, returns, percentage of the portfolio which each type of investment represents or other factors of importance. The market value of the portfolio shall be included within the quarterly reports. Performance The investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio, taking into account the City’s investment constraints and cash flow needs, should obtain a comparable rate of return during a market/economic environment of stable interest rates. A series of appropriate benchmarks shall be established against which portfolio performance shall be compared on a regular basis. ________________________________________________________________________________________________________________________________________________________________________________________ Page 9 Approved: December 20, 2021December 5, 2022 POLICY CONSIDERATIONS Exemptions Any investment currently held that does not meet the guidelines of this policy shall be exempted from the requirements of this policy. At maturity or liquidation, such monies shall be reinvested only as provided by this policy. Amendments This policy shall be reviewed on an annual basis. Any changes must be approved by the Director of Finance and any other appropriate authority, as well as the individual(s) charged with maintaining internal controls. ATTACHMENTS The following documents, as applicable, are attached to this policy: 1. List of authorized personnel 2. Glossary of Terms 3. Authorized Financial Dealers Investment Policy Acceptance ADOPTION The City’s investment policy shall be adopted by the City Council. The Investment Officer, City Manager and City Council shall review the policy on an annual basis. The investment policy is available in the City Clerk’s office at City Hall, 55 West Tompkins Street, Galesburg, IL. This policy supersedes all prior investment policies. ________________________________________________________________________________________________________________________________________________________________________________________ Page 10 Approved: December 20, 2021December 5, 2022 LIST OF AUTHORIZED PERSONNEL Authorization Name Title Investment Officer/Signer Gloria Osborn Director of Finance & Information Systems Authorized Signer/Safekeeping Receipts [CDs} Peter Schwartzman Mayor Kellie Bennewitz City Clerk Gloria Osborn Director of Finance & Information Systems Bobbi Chockley Assistant Finance Director Todd ThompsonGerald Smith City Manager Liaison Investment Officer Bobbi Chockley Assistant Finance Director Secretary Kelli Bennewitz City Clerk Third Party Trust Custodian Farmers & Mechanics Bank ________________________________________________________________________________________________________________________________________________________________________________________ Page 11 Approved: December 20, 2021December 5, 2022 GLOSSARY OF CASH MANAGEMENT TERMS The following is a glossary of key investing terms, many of which appear in the Investment Policy. This glossary has been adapted from an article, entitled "Investment terms for everyday use," that appeared in the April 5, 1996, issue of Public Investor, GFOA's subscription investment newsletter. Accrued Interest - The accumulated interest due on a bond as of the last interest payment made by the issuer. Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of federal agency is the Government National Mortgage Association (GNMA). An example of a FSA is the Federal National Mortgage Association (FNMA). Amortization - The systematic reduction of the amount owed on a debt issue through periodic payments of principal. Average Life - The average length of time that an issue of serial bonds and/or term bonds with a mandatory sinking fund feature is expected to be outstanding. Basis Point - A unit of measurement used in the valuation of fixed-income securities equal to 1/100 of 1 percent of yield, e.g., "1/4" of 1 percent is equal to 25 basis points. Bid - The indicated price at which a buyer is willing to purchase a security or commodity. Book Value - The value at which a security is carried on the inventory lists or other financial records of an investor. The book value may differ significantly from the security's current value in the market. Callable Bond - A bond issue in which all or part of its outstanding principal amount may be redeemed before maturity by the issuer under specified conditions. Call Price - The price at which an issuer may redeem a bond prior to maturity. The price is usually at a slight premium to the bond's original issue price to compensate the holder for loss of income and ownership. Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity. Cash Sale/Purchase - A transaction which calls for delivery and payment of securities on the same day that the transaction is initiated. Collateralization - Process by which a borrower pledges securities, property, or other deposits for the purpose of securing the repayment of a loan and/or security. Commercial Paper - An unsecured short-term promissory note issued by corporations, with maturities ranging from 2 to 270 days. ________________________________________________________________________________________________________________________________________________________________________________________ Page 12 Approved: December 20, 2021December 5, 2022 Convexity - A measure of a bond's price sensitivity to changing interest rates. A high convexity indicates greater sensitivity of a bond's price to interest rate changes. Coupon Rate - The annual rate of interest received by an investor from the issuer of certain types of fixed-income securities. Also known as the "interest rate." Credit Quality - The measurement of the financial strength of a bond issuer. This measurement helps an investor to understand an issuer's ability to make timely interest payments and repay the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower. Credit quality ratings are provided by nationally recognized rating agencies. Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or principal on a security. Current Yield (Current Return) - A yield calculation determined by dividing the annual interest received on a security by the current market price of that security. Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays for the securities when they are delivered either to the purchaser or his/her custodian. Derivative Security - Financial instrument created from, or whose value depends upon, one or more underlying assets or indexes of asset values. Discount - The amount by which the par value of a security exceeds the price paid for the security. Diversification - A process of investing assets among a range of security types by sector, maturity, and quality rating. Duration - A measure of the timing of the cash flows, such as the interest payments and the principal repayment, to be received from a given fixed-income security. This calculation is based on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a security is a useful indicator of its price volatility for given changes in interest rates. Fair Value - The amount at which an investment could be exchanged in a current transaction between willing parties, other than in a forced or liquidation sale. Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository institutions in excess of current reserve requirements. These depository institutions may lend fed funds to each other overnight or on a longer basis. They may also transfer funds among each other on a same- day basis through the Federal Reserve banking system. Fed funds are considered to be immediately available funds. Federal Funds Rate - Interest rate charged by one institution lending federal funds to the other. ________________________________________________________________________________________________________________________________________________________________________________________ Page 13 Approved: December 20, 2021December 5, 2022 Government Securities - An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See "Treasury Bills, Notes, and Bonds." Interest Rate - See "Coupon Rate." Interest Rate Risk - The risk associated with declines or rises in interest rates which cause an investment in a fixed-income security to increase or decrease in value. Internal Controls - An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points: 1. Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 3. Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities - Book-entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. 5. Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. 6. Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. 7. Development of a wire transfer agreement with the lead bank and third-party custodian - The designated official should ensure that an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers. ________________________________________________________________________________________________________________________________________________________________________________________ Page 14 Approved: December 20, 2021December 5, 2022 Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields than short-term securities. This configuration usually occurs during periods of high inflation coupled with low levels of confidence in the economy and a restrictive monetary policy. Investment Company Act of 1940- Federal legislation which sets the standards by which investment companies, such as mutual funds, are regulated in the areas of advertising, promotion, performance reporting requirements, and securities valuations. Investment Policy - A concise and clear statement of the objectives and parameters formulated by an investor or investment manager for a portfolio of investment securities. Investment-grade Obligations - An investment instrument suitable for purchase by institutional investors under the prudent person rule. Investment-grade is restricted to those obligations rated BBB or higher by a rating agency. Liquidity - An asset that can be converted easily and quickly into cash. Local Government Investment Pool (LGIP) - An investment by local governments in which their money is pooled as a method for managing local funds. Mark-to-market - The process whereby the book value or collateral value of a security is adjusted to reflect its current market value. Market Risk - The risk that the value of a security will rise or decline as a result of changes in market conditions. Market Value - Current market price of a security. Maturity - The date on which payment of a financial obligation is due. The final stated maturity is the date on which the issuer must retire a bond and pay the face value to the bondholder. See "Weighted Average Maturity." Money Market Mutual Fund - Mutual funds that invest solely in money market instruments (short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances, repos and federal funds). Mutual Fund - An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments. Mutual funds are regulated by the Investment Company Act of 1940 and must abide by the following Securities and Exchange Commission (SEC) disclosure guidelines: 1. Report standardized performance calculations. 2. Disseminate timely and accurate information regarding the fund's holdings, performance, management and general investment policy. 3. Have the fund's investment policies and activities supervised by a board of trustees, which are independent of the adviser, administrator or other vendor of the fund. ________________________________________________________________________________________________________________________________________________________________________________________ Page 15 Approved: December 20, 2021December 5, 2022 4. Maintain the daily liquidity of the fund's shares. 5. Value their portfolios on a daily basis. 6. Have all individuals who sells SEC-registered products licensed with a self-regulating organization (SRO) such as the National Association of Securities Dealers (NASD). 7. Have an investment policy governed by a prospectus which is updated and filed by the SEC annually. Mutual Fund Statistical Services - Companies that track and rate mutual funds, e.g., IBC/Donoghue, Lipper Analytical Services, and Morningstar. National Association of Securities Dealers (NASD) - A self-regulatory organization (SRO) of brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes authority over firms that distribute mutual fund shares as well as other securities. Net Asset Value - The market value of one share of an investment company, such as a mutual fund. This figure is calculated by totaling a fund's assets which includes securities, cash, and any accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number of shares outstanding. This is calculated once a day based on the closing price for each security in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)]/(Number of shares outstanding) No Load Fund - A mutual fund which does not levy a sales charge on the purchase of its shares. Nominal Yield - The stated rate of interest that a bond pays its current owner, based on par value of the security. It is also known as the "coupon," "coupon rate," or "interest rate." Offer - An indicated price at which market participants are willing to sell a security or commodity. Also referred to as the "Ask price." Par - Face value or principal value of a bond, typically $1,000 per bond. Positive Yield Curve - A chart formation that illustrates short-term securities having lower yields than long-term securities. Premium - The amount by which the price paid for a security exceeds the security's par value. Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy customers. Many interest rates are keyed to this rate. Principal - The face value or par value of a debt instrument. Also, may refer to the amount of capital invested in a given security. Prospectus - A legal document that must be provided to any prospective purchaser of a new securities offering registered with the SEC. This can include information on the issuer, the issuer's business, the proposed use of proceeds, the experience of the issuer's management, and certain certified financial statements. ________________________________________________________________________________________________________________________________________________________________________________________ Page 16 Approved: December 20, 2021December 5, 2022 Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public funds investors relating to investment practices. Regular Way Delivery - Securities settlement that calls for delivery and payment on the third business day following the trade date (T+3); payment on a T+1 basis is currently under consideration. Mutual funds are settled on a same day basis; government securities are settled on the next business day. Reinvestment Risk - The risk that a fixed-income investor will be unable to reinvest income proceeds from a security holding at the same rate of return currently generated by that holding. Repurchase Agreement (repo or RP) - An agreement of one party to sell securities at a specified price to a second party and a simultaneous agreement of the first party to repurchase the securities at a specified price or at a specified later date. Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase securities at a specified price from a second party and a simultaneous agreement by the first party to resell the securities at a specified price to the second party on demand or at a specified date. Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds and mandates such funds to maintain certain standards, including a 13- month maturity limit and a 90-day average maturity on investments, to help maintain a constant net asset value of one dollar ($1.00). Safekeeping - Holding of assets (e.g., securities) by a financial institution. Serial Bond - A bond issue, usually of a municipality, with various maturity dates scheduled at regular intervals until the entire issue is retired. Sinking Fund - Money accumulated on a regular basis in a separate custodial account that is used to redeem debt securities or preferred stock issues. Swap - Trading one asset for another. Term Bond - Bonds comprising a large part or all of a particular issue which come due in a single maturity. The issuer usually agrees to make periodic payments into a sinking fund for mandatory redemption of term bonds before maturity. Total Return - The sum of all investment income plus changes in the capital value of the portfolio. For mutual funds, return on an investment is composed of share price appreciation plus any realized dividends or capital gains. This is calculated by taking the following components during a certain time period. (Price Appreciation) + (Dividends paid) + (Capital gains) = Total Return Treasury Bills - Short-term U.S. government non-interest bearing debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000. Auctions of three- ________________________________________________________________________________________________________________________________________________________________________________________ Page 17 Approved: December 20, 2021December 5, 2022 and six-month bills are weekly, while auctions of one-year bills are monthly. The yields on these bills are monitored closely in the money markets for signs of interest rate trends. Treasury Notes - Intermediate U.S. government debt securities with maturities of one to 10 years and issued in denominations ranging from $1,000 to $1 million or more. Treasury Bonds - Long-term U.S. government debt securities with maturities of ten years or longer and issued in minimum denominations of $1,000. Currently, the longest outstanding maturity for such securities is 30 years. Uniform Net Capital Rule - SEC Rule 15C3-1 outlining capital requirements for broker/dealers. Volatility - A degree of fluctuation in the price and valuation of securities. "Volatility Risk" Rating - A rating system to clearly indicate the level of volatility and other non- credit risks associated with securities and certain bond funds. The ratings for bond funds range from those that have extremely low sensitivity to changing market conditions and offer the greatest stability of the returns ("aaa" by S&P; "V-1" by Fitch) to those that are highly sensitive with currently identifiable market volatility risk ("ccc-" by S&P, "V-10" by Fitch). Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a portfolio. According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds may not exceed 90 days and no one security may have a maturity that exceeds 397 days. When Issued (WI) - A conditional transaction in which an authorized new security has not been issued. All "when issued" transactions are settled when the actual security is issued. Yield - The current rate of return on an investment security generally expressed as a percentage of the security's current price. Yield-to-call (YTC) - The rate of return an investor earns from a bond assuming the bond is redeemed (called) prior to its nominal maturity date. Yield Curve - A graphic representation that depicts the relationship at a given point in time between yields and maturity for bonds that are identical in every way except maturity. A normal yield curve may be alternatively referred to as a positive yield curve. Yield-to-maturity - The rate of return yielded by a debt security held to maturity when both interest payments and the investor's potential capital gain or loss are included in the calculation of return. Zero-coupon Securities - Security that is issued at a discount and makes no periodic interest payments. The rate of return consists of a gradual accretion of the principal of the security and is payable at par upon maturity. ________________________________________________________________________________________________________________________________________________________________________________________ Page 18 Approved: December 20, 2021December 5, 2022 AUTHORIZED FINANCIAL DEALERS INVESTMENT POLICY ACCEPTANCE I have received the investment policy approved by City Council on December 20, 2021December 5, 2022 for the City of Galesburg. I have read and understand the goals and objectives of the City’s investment program. Also, based on if I am seeking consideration to be a new broker/dealer or if I am currently an approved broker/dealer, I will include the required documentation listed below. Signature Date Print Name E-Mail Address Title Telephone Number Company Fax Number Company Address City, State, Zip Code Status Requirement Yes No Not Applicable Current If already an approved broker/dealer, ONLY include the company’s most current audited annual financial statement with this acceptance form New Been in operation for at least 10 years, or in the case of broker/dealer companies that have been created as result of mergers or acquisitions, have a substantial operating history New If this is the first time to submit acceptance form, provide audited financial statements for the past three fiscal years New Provided proof of membership in the Securities Investor Protection Corporation New Provide proof of registration with the Securities and Exchange Commission New Provide proof of membership in a self-regulatory organization such as the National Association of Securities Dealers, the Financial Industry Regulatory Authority or the New York Stock Exchange New Provide proof of state registration This page intentionally left blank. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by GPO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: September 30, 2022 Investment Schedule. SUMMARY RECOMMENDATION: Receive item only BACKGROUND: In order to update City Council on investments held by the City, a report is submitted quarterly by the Director of Finance & Information Systems. The September 30, 2022 Investment Schedule reports a grand total of investments in the amount of $64,314,636. The national 3-month T-Bill rate at September 30, 2022 was at 3.22 percent while, at the same timeframe, the City investments earned an average rate of 2.036 percent. BUDGET IMPACT: The quarterly investment schedule provides cash and investment details held by each of the City’s funds as of September 30, 2022. SUPPORTING DOCUMENTATION: 1.September 30, 2022 Investment Schedule 22-5016 CITY OF GALESBURG INVESTMENT SCHEDULE 09/30/22 TABLE 1 - WEIGHTED AVERAGE INVESTMENT GRAND NATIONAL TOTAL % OF TOTAL RATE LENGTH RATES Fed Funds 3.08% CASH IN BANK $2,769,186.02 4.454%2.476%1 IL FUNDS 13,347,459.57 21.467%2.516%1 Illinois Trust 4,175,902.15 6.716%2.480%1 T-Bills 3 mos. F&M BANK SAVINGS 16,768,210.87 26.969%3.075%1 3.22% CERTIFICATE OF DEPOSIT (CD)16,138,000.00 25.955%1.386%454 T-Bills 6 mos. U.S. TREASURIES 8,977,201.90 14.438%1.359%349 3.82% TOTAL $62,175,960.51 100.000%2.036%169 RESTRICTED TRUSTS $2,138,675.32 GRAND TOTAL $64,314,635.83 TABLE 2 - INVESTMENT LENGTH SUMMARY TOTAL 1 DAY 180 DAYS 365 DAYS 730 DAYS 731+ DAYS CASH IN BANK $2,769,186.02 $2,769,186.02 $0.00 $0.00 $0.00 $0.00 IL FUNDS 13,347,459.57 13,347,459.57 0.00 0.00 0.00 0.00 Illinois Trust 4,175,902.15 4,175,902.15 0.00 0.00 0.00 0.00 F&M BANK SAVINGS 16,768,210.87 16,768,210.87 0.00 0.00 0.00 0.00 CERTIFICATE OF DEPOSIT (CD)16,138,000.00 0.00 7,283,000.00 7,880,000.00 0.00 0.00 U.S. TREASURY 8,977,201.90 0.00 7,997,513.90 979,688.00 0.00 0.00 TOTAL $62,175,960.51 $37,060,758.61 $15,280,513.90 $8,859,688.00 $0.00 $0.00 RESTRICTED TRUSTS $2,138,675.32 Grand Total $64,314,635.83 11/3/2022 2:45 PM 09.22 Investment Schedule Report bjc 1 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE GENERAL FUND (01) 01 Cash In Bank 10101 $187,361.08 Open Open 3.075% 01 F&M Bank Savings 10102 $4,260,971.00 Open Open 3.075% 01 IL Funds 10105 $43.82 Open Open 2.516% 01 Illinois Trust 10108 $81,816.53 Open Open 2.480% 01 Petty Cash 10201-10220 $1,750.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $4,531,942.43 01 BANK- CD - Camp Grove State Bank $240,000.00 31-Aug-22 31-Aug-23 3.400% 01 BANK- CD - CFG Community Bank $240,000.00 02-Aug-22 02-Aug-23 3.300% 01 BANK- CD - Core Bank $245,000.00 19-Sep-22 19-Sep-23 3.400% 01 BANK- CD - Eaglebank $240,000.00 31-Aug-22 31-Aug-23 3.290% 01 BANK- CD - EastBank, NA $245,000.00 26-Jan-22 26-Jan-23 0.400% 01 BANK- CD - Farmers Bank & Trust, NA $245,000.00 01-Feb-22 01-Feb-24 0.850% 01 BANK- CD - Financial FSB $45,000.00 08-Sep-21 08-Mar-23 0.250% 01 BANK- CD - First Bank of Ohio $245,000.00 26-Jan-22 26-Jan-23 0.550% 01 BANK- CD - First Central Bank, Cambridge $240,000.00 07-Sep-22 07-Sep-23 3.250% 01 BANK- CD - First Central Bank McCook, NA $240,000.00 07-Sep-22 07-Sep-23 3.400% 01 BANK- CD - First State Bank of Boise City $240,000.00 31-Jan-22 31-Jan-23 0.550% 01 BANK- CD - Frost State Bank $240,000.00 28-Sep-22 28-Sep-23 4.000% 01 BANK- CD - Gateway First Bank $245,000.00 17-Sep-21 20-Mar-23 0.330% 01 BANK- CD - GBC International Bank $240,000.00 16-Nov-21 16-May-23 0.200% 01 BANK- CD - Global Bank $240,000.00 12-Jan-21 12-Jan-23 0.350% 01 BANK- CD - Great Midwest Bank, SSB $240,000.00 02-Aug-22 02-Aug-23 3.110% 01 BANK- CD - Merrick Bank $245,000.00 08-Mar-22 08-Mar-23 0.800% 01 BANK- CD - Murphy Bank $200,000.00 31-Jan-22 31-Jan-23 0.400% 01 BANK- CD - One American Bank $245,000.00 26-Jan-22 26-Jan-23 0.520% 01 BANK- CD - Optus Bank $245,000.00 07-Mar-22 07-Mar-24 1.400% 01 BANK- CD - Patriot Bank $240,000.00 09-Jun-22 09-Jun-23 2.350% 01 BANK- CD - Peoples Bank of Kentucky, Inc $240,000.00 03-Feb-21 03-Feb-23 0.350% 01 BANK- CD - Royal Business Bank $240,000.00 29-Nov-21 29-Nov-22 0.199% 01 BANK- CD - Select Bank $240,000.00 17-Mar-21 17-Mar-23 0.250% 01 BANK- CD - SNB Bank, National Association $240,000.00 01-Nov-21 01-Nov-22 0.150% 01 BANK- CD - Spirit Bank $245,000.00 27-Jan-22 27-Jan-23 0.450% 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 2 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 01 BANK- CD - State Savings Bank $240,000.00 02-Aug-22 02-Aug-23 3.000% 01 BANK- CD - Transportation Alliance Bank $240,000.00 30-May-22 30-May-23 2.050% 01 BANK- CD - Vest Bank, National Association $240,000.00 08-Mar-22 08-Dec-22 0.500% 11301 $6,770,000.00 01 US TREASURY NTS 912828CAR2 $498,750.00 17-Sep-21 31-Oct-22 0.064% 01 US TREASURY 912796R27 $1,488,382.50 08-Apr-22 29-Dec-22 1.328% 01 US TREASURY NTS 91282DBG5 $494,062.50 17-Sep-21 31-Jan-23 0.110% 01 US TREASURY NTS 91282CBN0 $492,500.00 17-Sep-21 28-Feb-23 0.120% 01 US TREASURY 912828S35 $979,688.00 22-Jun-22 30-Jun-23 2.899% 11390/11392 $3,953,383.00 01 FMTMM Treasury $6,264.05 Open Open 2.870% 11391 $6,264.05 TOTAL INVESTMENTS $10,729,647.05 TOTAL GENERAL FUND $15,261,589.48 MOTOR FUEL TAX (11) 11 Cash In Bank 10101 $0.00 Open Open 3.075% 11 F&M Bank Savings 10102 $218,637.60 Open Open 3.075% 11 IL Funds 10105 $2,371,319.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $2,589,956.60 TOTAL MOTOR FUEL TAX $2,589,956.60 GRANTS FUND (13) 13 Cash In Bank 10101 $0.00 Open Open 3.075% 13 F&M Bank Savings 10102 $4,000,353.59 Open Open 3.075% 13 IL Funds 10105 $21,715.04 Open Open 2.516% 13 Cash 7397 DCEO CDBG Hoursing Rehab 10111 $0.00 Open Open 0.000% 13 Cash 4134 DCEO 2018 Help Grant 10112 $0.00 Open Open 0.000% 13 Cash 5097 CDBG Monroe St 10113 $0.00 Open Open 0.000% 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 3 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 13 Cash 7135 DCEO Lead RLF 18-248221 10114 $1,050.00 Open Open 0.000% 13 Cash 7143 DCEO Lead BP 19-306001 10115 $1,366.56 Open Open 0.000% 13 Cash 7150 DCEOHealthyHme 19307001 10116 $0.00 Open Open 0.000% TOTAL CASH & CASH EQUIVALENTS $4,024,485.19 TOTAL GRANTS FUND $4,024,485.19 GAS TAX (14) 14 Cash In Bank 10101 $0.00 Open Open 3.075% 14 F&M Bank Savings 10102 $912.18 Open Open 3.075% 14 IL Funds 10105 $0.00 Open Open 2.516% 14 Illinois Trust 10108 $177,725.84 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $178,638.02 14 BANK -CD - Millbury National Bank $240,000.00 25-Jan-21 25-Jan-23 0.300% 14 BANK- CD - Today's Bank $200,000.00 01-Mar-21 01-Mar-23 0.250% 11301 $440,000.00 TOTAL INVESTMENTS $440,000.00 TOTAL GAS TAX $618,638.02 FEDERAL SPECIAL ENFORCEMENT 15 Cash In Bank 10101 $0.00 Open Open 3.075% 15 F&M Bank Savings 10102 $49,515.56 Open Open 3.075% 15 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $49,515.56 TOTAL FEDERAL SPECIAL ENFORCEMENT $49,515.56 SPECIAL ENFORCEMENT FUND (16) 16 Cash In Bank 10101 $384.33 Open Open 3.075% 16 F&M Bank Savings 10102 $203,972.21 Open Open 3.075% 16 IL Funds 10105 $142,435.48 Open Open 2.516% 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 4 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 16 Illinois Trust 10108 $100,749.34 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $447,541.36 TOTAL SPECIAL ENFORCEMENT $447,541.36 911 COMMUNICATIONS (17) 17 Cash In Bank 10101 $0.00 Open Open 3.075% 17 F&M Bank Savings 10102 $0.00 Open Open 3.075% 17 IL Funds 10105 ($18,562.22)Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS ($18,562.22) TOTAL 911 COMMUNICATIONS ($18,562.22) Storm Water Utility (18) 18 Cash In Bank 10101 $0.00 Open Open 3.075% 18 F&M Bank Savings 10102 $106,740.75 Open Open 3.075% 18 IL Funds 10105 $648,430.45 Open Open 2.516% 18 Illinois Trust 10108 $201,498.77 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $956,669.97 TOTAL STROM WATER UTILITY $956,669.97 Parks & Recreation (19) 19 Cash In Bank 10101 $0.00 Open Open 3.075% 19 F&M Bank Savings 10102 $10,337.29 Open Open 3.075% 19 IL Funds 10105 $1,415,031.57 Open Open 2.516% 19 Illinois Trust 10108 $302,248.22 Open Open 2.480% 19 Petty Cash 10207-10218 $2,800.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $1,730,417.08 19 BANK- CD - New Omni Bank, NA $245,000.00 19-Sep-22 19-Sep-23 3.150% 19 BANK- CD - PromiseOne Bank $245,000.00 17-Feb-22 17-Feb-23 0.550% 11301 $490,000.00 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 5 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 19 US TREASURY BOND 912810EP9 $50,546.90 20-Aug-21 15-Feb-23 0.046% 11390/11392 $50,546.90 19 FMTMM Treasury $1,870.17 Open Open 2.870% 11391 $1,870.17 TOTAL INVESTMENTS $542,417.07 TOTAL PARKS & RECRATION $2,272,834.15 AIRPORT OPERATIONS (20) 20 Cash In Bank 10101 $0.00 Open Open 3.075% 20 F&M Bank Savings 10102 $13,001.65 Open Open 3.075% 20 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $13,001.65 TOTAL AIRPORT OPERATIONS $13,001.65 FOREIGN FIRE BOARD (21) 21 Cash In Bank 10101 $0.00 Open Open 3.075% 21 F&M Bank Savings 10102 $0.00 Open Open 3.075% 21 IL Funds 10105 $82,887.46 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $82,887.46 TOTAL FOREIGN FIRE BOARD $82,887.46 PROPERTY REDEVELOPMENT (23) 23 Cash In Bank 10101 $0.00 Open Open 3.075% 23 F&M Bank Savings 10102 $107,140.22 Open Open 3.075% 23 IL Funds 10105 $156,608.62 Open Open 2.516% 23 Illinois Trust 10108 $802,776.74 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $1,066,525.58 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 6 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL PROPERTY REDEVELOPMENT $1,066,525.58 ECONOMIC DEVELOPMENT (24) 24 Cash In Bank 10101 $0.00 Open Open 3.075% 24 F&M Bank Savings 10102 $2,981.36 Open Open 3.075% 24 IL Funds 10105 $2,268,003.15 Open Open 2.516% 24 Illinois Trust 10108 $302,248.22 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $2,573,232.73 24 BANK - CD-First Credit Bank $245,000.00 17-Feb-22 17-Feb-23 0.600% 24 BANK - CD-Frontier State Bank $245,000.00 01-Feb-22 01-Feb-23 0.461% 24 BANK - CD-Grand Ridge National Bank $240,000.00 16-May-22 16-May-23 0.800% 11301 $730,000.00 TOTAL INVESTMENTS $730,000.00 TOTAL ECONOMIC DEVELOPMENT $3,303,232.73 CDBG REPAYMENT (25) 25 Cash In Bank 10101 $3,968.91 Open Open 3.075% 25 F&M Bank Savings 10102 $23,281.55 Open Open 3.075% 25 IL Funds 10105 $0.00 Open Open 2.516% 25 Illinois Trust 10108 $100,749.34 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $127,999.80 TOTAL CDBG REPAYMENT $127,999.80 UDAG REPAYMENT (26) 26 Cash In Bank 10101 $3,101.25 Open Open 3.075% 26 F&M Bank Savings 10102 $109,769.23 Open Open 3.075% 26 IL Funds 10105 $506,218.74 Open Open 2.516% 26 Illinois Trust 10108 $302,248.22 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $921,337.44 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 7 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 26 US Treasury NTS 912828Z86 $495,469.00 17-Sep-21 15-Feb-23 0.109% 11390/11392 $495,469.00 26 FMTMM Treasury $3,621.19 Open Open 2.870% 11391 $3,621.19 TOTAL INVESTMENTS $499,090.19 TOTAL UDAG REPAYMENT $1,420,427.63 PUBLIC TRANSIT (30) 30 Cash In Bank 10101 $0.00 Open Open 3.075% 30 F&M Bank Savings 10102 $0.00 Open Open 3.075% 30 IL Funds 10105 ($704,179.75)Open Open 2.516% 30 First Midwest Bank 10130 $0.00 Open Open 0.000% 30 Petty Cash 10225-10226 $580.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS ($703,599.75) TOTAL PUBLIC TRANSIT ($703,599.75) PUBLIC TRANSPORTATION PROJECTS (32) 32 Cash In Bank 10101 $655.86 Open Open 3.075% 32 F&M Bank Savings 10102 $103,210.90 Open Open 3.075% 32 IL Funds 10105 $51,610.81 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $155,477.57 TOTAL PUBLIC TRANSPORTATION PROJECTS $155,477.57 2011B CAPITAL PROJECTS(42) 42 Cash In Bank 10101 $0.00 Open Open 3.075% 42 F&M Bank Savings 10102 $0.00 Open Open 3.075% 42 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $0.00 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 8 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL 2011B CAPITAL PROJECTS $0.00 2016 GO BOND DEBT SERVICE (43) 43 Cash In Bank 10101 $0.00 Open Open 3.075% 43 F&M Bank Savings 10102 $0.00 Open Open 3.075% 43 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL 2016 GO BOND DEBT SERVICE $0.00 2011C Business Park (46) 46 Cash In Bank 10101 $776.70 Open Open 3.075% 46 F&M Bank Savings 10102 $29,172.75 Open Open 3.075% 46 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $29,949.45 TOTAL 2011C Business Park $29,949.45 2013A Business Park (47) 47 Cash In Bank 10101 $298.94 Open Open 3.075% 47 F&M Bank Savings 10102 $42,529.93 Open Open 3.075% 47 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $42,828.87 TOTAL 2013A Business Park $42,828.87 TIF 3 Regency Project (48) 48 Cash In Bank 10101 $0.00 Open Open 3.075% 48 F&M Bank Savings 10102 $2,533.91 Open Open 3.075% 48 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $2,533.91 TOTAL TIF 3 Regency Project $2,533.91 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 9 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TIF IV (49) 49 Cash In Bank 10101 $0.00 Open Open 3.075% 49 F&M Bank Savings 10102 $1,304,505.44 Open Open 3.075% 49 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $1,304,505.44 TOTAL TIF IV $1,304,505.44 TIF V (50) 50 Cash In Bank 10101 $4,556.67 Open Open 3.075% 50 F&M Bank Savings 10102 $31,298.15 Open Open 3.075% 50 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $35,854.82 TOTAL TIF V $35,854.82 PLAYERS FIELDS CAP IMPROVE (51) 51 Cash In Bank 10101 $421.19 Open Open 3.075% 51 F&M Bank Savings 10102 $23,539.90 Open Open 3.075% 51 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $23,961.09 TOTAL PLAYERS FIELDS CAP IMPROVE $23,961.09 2016 GO CAPITAL IMPROVEMENT 52 Cash In Bank 10101 $0.00 Open Open 3.075% 52 F&M Bank Savings 10102 $0.00 Open Open 3.075% 52 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL 2016 GO CAPITAL IMPROVEMENT $0.00 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 10 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE BUILDING REPAIR & MAINTENANCE (53) 53 Cash In Bank 10101 $1,027.68 Open Open 3.075% 53 F&M Bank Savings 10102 $38,665.18 Open Open 3.075% 53 IL Funds 10105 $576,223.47 Open Open 2.516% 53 Illinois Trust 10108 $263,665.67 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $879,582.00 53 BANK -CD - American Plus Bank, N.A.$198,000.00 01-Feb-21 02-Feb-23 0.300% 53 BANK -CD - Citizens Progressive Bank $245,000.00 17-Feb-22 18-Aug-23 0.900% 53 BANK -CD - Community Commerce Bank $240,000.00 14-Feb-22 14-Aug-23 0.750% 53 BANK - CD - First Internet Bank of Indiana $140,000.00 22-Feb-22 22-Feb-23 0.410% 53 BANK - CD - Foresight Bank $245,000.00 07-Apr-22 07-Apr-23 1.010% 53 BANK - CD - River Bank $245,000.00 01-Feb-22 01-Feb-24 0.800% 53 BANK - CD - T Bank N.A.$245,000.00 09-Mar-22 11-Sep-23 1.000% 11301 $1,558,000.00 53 US Treasury NTS 91282CAX9 $497,344.00 17-Sep-21 30-Nov-22 0.083% 11390/11392 $497,344.00 53 FMTMM Treasury $219.32 Open Open 2.870% 11391 $219.32 TOTAL INVESTMENTS $2,055,563.32 TOTAL BLDG REPAIR & MAINTENANCE $2,935,145.32 PLANNING FUND (54) 54 Cash In Bank 10101 $0.00 Open Open 3.075% 54 F&M Bank Savings 10102 $1,731,396.90 Open Open 3.075% 54 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $1,731,396.90 TOTAL PLANNING FUND $1,731,396.90 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 11 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TIF DOWNTOWN (55) 55 Cash In Bank 10101 $0.00 Open Open 3.075% 55 F&M Bank Savings 10102 $0.00 Open Open 3.075% 55 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL TIF DOWNTOWN $0.00 TIF PROJECT (EAST MAIN) (56) 56 Cash In Bank 10101 $91,676.96 Open Open 3.075% 56 F&M Bank Savings 10102 $0.00 Open Open 3.075% 56 IL Funds 10105 $278,973.58 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $370,650.54 TOTAL TIF PRJ EAST MAIN $370,650.54 COMPUTER REPLACEMENT FUND (57) 57 Cash In Bank 10101 $0.00 Open Open 3.075% 57 F&M Bank Savings 10102 $125,298.77 Open Open 3.075% 57 IL Funds 10105 $872,949.83 Open Open 2.516% 57 Illinois Trust 10108 $0.00 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $998,248.60 57 BANK - CD-First National Bank of Damariscotta $245,000.00 07-Apr-22 07-Apr-23 0.983% 57 BANK - CD-First National Bank of Paragould $240,000.00 07-Jan-22 09-Jan-23 0.110% 57 BANK - CD-Tristate Capital Bank $100,000.00 01-Aug-22 01-Aug-23 2.400% 11301 $585,000.00 TOTAL INVESTMENTS $585,000.00 TOTAL COMPUTER REPLACEMENT $1,583,248.60 VEHICLE REPLACEMENT (58) 58 Cash In Bank 10101 $364,057.41 Open Open 3.075% 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 12 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 58 F&M Bank Savings 10102 $0.00 Open Open 3.075% 58 IL Funds 10105 $1,820,964.09 Open Open 2.516% 58 Illinois Trust 10108 $503,747.10 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $2,688,768.60 58 BANK- CD - American Investor Bank & Mortgage $245,000.00 07-Apr-22 09-Jan-23 0.800% 58 BANK- CD - Bath Savings Institution $245,000.00 09-Mar-22 11-Sep-23 0.780% 58 BANK- CD - Caldwell Bank & Trust Co.$245,000.00 17-Feb-22 18-Aug-23 0.900% 58 BANK -CD- Tristate Capital Bank $100,000.00 01-Aug-22 01-Aug-23 2.400% 11301 $835,000.00 58 US Treasury NTS 912828CBD2 $495,937.50 17-Sep-21 31-Dec-22 0.095% 58 US Treasury 912828Q29 $988,125.00 17-Sep-21 31-Dec-22 2.742% 11390/11392 $1,484,062.50 58 FMTMM Treasury $7,622.08 Open Open 2.870% 11391 $7,622.08 TOTAL INVESTMENTS $2,326,684.58 TOTAL VEHICLE REPLACEMENT $5,015,453.18 UTILITY TAX CAPITAL PROJECTS (59) 59 Cash In Bank 10101 $95,560.27 Open Open 3.075% 59 F&M Bank Savings 10102 $1,134,713.97 Open Open 3.075% 59 IL Funds 10105 $144,678.76 Open Open 2.516% 59 Illinois Trust 10108 $11,292.50 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $1,386,245.50 59 BANK - CD - Financial FSB $200,000.00 14-Sep-21 14-Mar-23 0.250% 11301 $200,000.00 59 FMTMM Treasury $0.00 Open Open 2.870% 11391 $0.00 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 13 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL INVESTMENTS $200,000.00 TOTAL UTILITY TAX CAPITAL PROJECTS $1,586,245.50 SEMINARY STREET BUSINESS DISTRICT (60) 60 Cash In Bank 10101 $0.00 Open Open 3.075% 60 F&M Bank Savings 10102 $0.00 Open Open 3.075% 60 IL Funds 10105 $34,912.69 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $34,912.69 TOTAL 2011A&B CAPITAL IMPROVEMENT $34,912.69 WATER (61) 61 Cash In Bank 10101 $119,545.37 Open Open 3.075% 61 F&M Bank Savings 10102 $1,186,371.28 Open Open 3.075% 61 IL Funds 10105 $1,839,374.16 Open Open 2.516% 61 Illinois Trust 10108 $117,774.80 Open Open 2.480% 61 Petty Cash 10210 $100.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $3,263,165.61 61 BANK - CD - ACB Bank $245,000.00 27-Jan-22 27-Jan-23 0.450% 61 BANK - CD-American Bank of Missouri $240,000.00 03-Aug-22 03-Aug-23 3.000% 61 BANK - CD - Bank of the Ozarks $240,000.00 22-Sep-22 22-Sep-23 3.600% 61 BANK - CD - Del Norte Banks $240,000.00 31-Aug-22 31-Aug-23 2.900% 61 BANK - CD - Fieldpoint Private Bank & Trust $240,000.00 18-Feb-21 21-Feb-23 0.300% 61 BANK - CD - First American State Bank $240,000.00 22-Mar-22 22-Mar-23 1.375% 61 BANK - CD - Gold Coast Bank $230,000.00 19-Apr-22 19-Apr-23 1.200% 61 BANK - CD - KS Statebank $200,000.00 13-Apr-22 13-Apr-23 0.850% 61 BANK - CD - Luana Savings Bank $240,000.00 22-Feb-21 22-Feb-23 0.250% 61 BANK - CD - Maplemark Bank $245,000.00 27-Jan-22 27-Jan-23 0.500% 61 BANK - CD - Milledgeville State Bank $240,000.00 09-Mar-21 09-Mar-23 0.220% 61 BANK - CD - Modern Bank, National Association $240,000.00 28-Sep-22 28-Sep-23 4.250% 61 BANK - CD - Newburyport Five Cents Savings Bank $245,000.00 09-Mar-22 08-Sep-23 0.800% 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 14 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 61 BANK- CD - Sawyer Savings Bank $240,000.00 30-Oct-20 31-Oct-22 0.250% 61 BANK- CD - Tipton Latham Bank, NA $245,000.00 17-Feb-22 17-Aug-23 1.000% 61 BANK- CD - United Bank of Iowa $240,000.00 31-Aug-22 31-Aug-23 2.700% 61 BANK - CD -Upstate National Bank $240,000.00 21-Sep-22 21-Sep-23 3.750% 61 BANK - CD -West Pointe Bank $240,000.00 22-Aug-22 22-Aug-23 3.000% 11301 $4,290,000.00 61 US Treasury 912828N30 $996,719.00 22-Jun-22 31-Dec-22 2.406% 61 US Treasury 912796M89 $1,499,677.50 08-Apr-22 06-Oct-22 1.327% 11390/11392 $2,496,396.50 61 FMTMM Treasury $509,666.98 Open Open 2.870% 11391 $509,666.98 TOTAL INVESTMENTS $7,296,063.48 TOTAL WATER $10,559,229.09 REFUSE (67) 67 Cash In Bank 10101 $66,850.13 Open Open 3.075% 67 F&M Bank Savings 10102 $282,516.07 Open Open 3.075% 67 IL Funds 10105 $161,576.64 Open Open 2.516% 67 Illinois Trust 10108 $201,498.77 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $712,441.61 TOTAL REFUSE $712,441.61 RISK MANAGEMENT (78) 78 Cash In Bank 10101 $0.00 Open Open 3.075% 78 F&M Bank Savings 10102 $4,610.32 Open Open 3.075% 78 IL Funds 10105 $636,898.61 Open Open 2.516% 78 Illinois Trust 10108 $705,862.09 Open Open 2.480% TOTAL CASH & CASH EQUIVALENTS $1,347,371.02 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 15 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 78 BANK - CD -Community Resource Bank $240,000.00 02-Aug-22 02-Aug-23 2.950% TOTAL INVESTMENTS 11301 $240,000.00 TOTAL RISK MANAGEMENT $1,587,371.02 OPEB Trust (85) 85 Cash In Bank 10101 $345.00 Open Open 3.075% TOTAL CASH & CASH EQUIVALENTS $345.00 85 INVEST - PRINCIPAL/TRUST 11390 $1,605,068.90 N/A N/A 0.000% TOTAL INVESTMENTS $1,605,068.90 TOTAL OPEB $1,605,413.90 LINWOOD (88) 88 F&M Bank Savings 10102 $0.00 Open Open 3.075% 88 IL Funds 10105 $0.00 Open Open 2.516% 88 CASH PRINCIPAL W TRUST 10190 $12,366.96 Open Open 0.000% TOTAL CASH & CASH EQUIVALENTS $12,366.96 88 INVEST - PRINCIPAL/TRUST 11390 $60,541.95 N/A N/A 0.000% TOTAL INVESTMENTS $60,541.95 TOTAL LINWOOD $72,908.91 EAST LINWOOD (89) 89 Cash In Bank 10101 $0.00 Open Open 3.075% 89 F&M Bank Savings 10102 $0.00 Open Open 3.075% 89 IL Funds 10105 $0.00 Open Open 2.516% 89 CASH PRINCIPAL W TRUST 10190 $78,119.23 Open Open 0.000% TOTAL CASH & CASH EQUIVALENTS $78,119.23 89 INVEST - PRINCIPAL/TRUST $382,578.28 N/A N/A 0.000% 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 16 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL INVESTMENTS 11390 $382,578.28 TOTAL EAST LINWOOD $460,697.51 SANITARY DIST SEWER FUND (91) 91 Cash In Bank 10101 $308,710.43 Open Open 3.075% 91 F&M Bank Savings 10102 $286,557.77 Open Open 3.075% 91 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $595,268.20 SANITARY DIST SEWER FUND $595,268.20 PAYROLL FUND (98) 98 Cash In Bank 10101 $16.04 Open Open 3.075% PAYROLL FUND $16.04 PUBLIC LIBRARY FUND (900) 900 Cash In Bank 10101 $5,686.46 Open Open 3.075% 900 F&M Bank Savings 10102 $1,313,185.92 Open Open 3.075% 900 IL Funds 10105 $126.07 Open Open 2.516% 900 IL Funds Library 10140 $12,524.09 Open Open 2.516% 900 IL National Bank Library 10145 $530.53 Open Open 0.000% 900 Petty Cash 10200 $1,130.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $1,333,183.07 TOTAL PUBLIC LIBRARY FUND $1,333,183.07 PUBLIC LIBRARY LONG TERM CAPITAL (915) 915 Cash In Bank 10101 $975,144.99 Open Open 3.075% 915 F&M Bank Savings 10102 $5,585.41 Open Open 3.075% 915 IL Funds 10105 $78.29 Open Open 2.516% 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 17 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/22 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 915 IL Funds Library 10140 $26,617.12 Open Open 2.516% 915 IL National Bank Library 10145 $469.47 Open Open 0.000% TOTAL CASH & CASH EQUIVALENTS $1,007,895.28 TOTAL PUBLIC LIBRARY LONG TERM CAPITAL $1,007,895.28 PUBLIC LIBRARY CAPITAL IMPROVEMENT/DEVELOPMNT 918 Cash In Bank 10101 $0.00 Open Open 3.075% 918 F&M Bank Savings 10102 $14,904.11 Open Open 3.075% 918 IL Funds 10105 $0.00 Open Open 2.516% TOTAL CASH & CASH EQUIVALENTS $14,904.11 TOTAL PUBLIC LIBRARY CAPITAL IMPROVEMENT/DEVELOPMNT $14,904.11 TOTAL CASH & CASH EQUIVALENTS $36,621,981.01 TOTAL OF INVESTMENTS $27,692,654.82 TOTAL CASH & INVESTMENTS $64,314,635.83 11/3/2022, 2:45 PM, bjc, 09.22 Investment Schedule Report 18 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH 01 Cash In Bank $187,361.08 3.08%1 1 11 Cash In Bank $0.00 3.08%1 1 13 Cash In Bank $0.00 3.08%1 1 13 Cash CDBG Housing Rehab $0.00 0.00%1 1 13 Cash 2018 Help Grant $0.00 0.00%1 1 13 Cash 5097 CDBG Monroe St $0.00 0.00%1 1 13 Cash 7135 DCEO Lead RLF 18-248221 $1,050.00 0.00%1 1 13 Cash 7143 DCEO Lead BP 19-306001 $1,366.56 0.00%1 1 13 Cash 7150 DCEOHealthyHme 19307001 $0.00 0.00%1 1 14 Cash In Bank $0.00 3.08%1 1 15 Cash In Bank $0.00 3.08%1 1 16 Cash In Bank $384.33 3.08%1 1 17 Cash In Bank $0.00 3.08%1 1 18 Cash In Bank $0.00 3.08%1 1 19 Cash In Bank $0.00 3.08%1 1 20 Cash In Bank $0.00 3.08%1 1 21 Cash In Bank $0.00 3.08%1 1 23 Cash In Bank $0.00 3.08%1 1 24 Cash In Bank $0.00 3.08%1 1 25 Cash In Bank $3,968.91 3.08%1 1 26 Cash In Bank $3,101.25 3.08%1 1 30 Cash In Bank $0.00 3.08%1 1 30 First Midwest Bank Cash $0.00 0.00%1 1 32 Cash In Bank $655.86 3.08%1 1 42 Cash In Bank $0.00 3.08%1 1 43 Cash In Bank $0.00 3.08%1 1 46 Cash In Bank $776.70 3.08%1 1 47 Cash In Bank $298.94 3.08%1 1 48 Cash In Bank $0.00 3.08%1 1 49 Cash In Bank $0.00 3.08%1 1 50 Cash In Bank $4,556.67 3.08%1 1 51 Cash In Bank $421.19 3.08%1 1 52 Cash In Bank $0.00 3.08%1 1 53 Cash In Bank $1,027.68 3.08%1 1 54 Cash In Bank $0.00 3.08%1 1 55 Cash In Bank $0.00 3.08%1 1 56 Cash In Bank $91,676.96 3.08%1 1 57 Cash In Bank $0.00 3.08%1 1 58 Cash In Bank $364,057.41 3.08%1 1 59 Cash In Bank $95,560.27 3.08%1 1 60 Cash in Bank $0.00 3.08%1 1 61 Cash In Bank $119,545.37 3.08%1 1 67 Cash In Bank $66,850.13 3.08%1 1 78 Cash In Bank $0.00 3.08%1 1 85 Cash In Bank $345.00 3.08%1 1 89 Cash In Bank $0.00 3.08%1 1 98 Cash In Bank $16.04 3.08%1 1 91 Cash In Bank $308,710.43 3.08%1 1 900 Cash In Bank $5,686.46 3.08%1 1 915 Cash In Bank $975,144.99 3.08%1 1 918 Cash In Bank $0.00 3.08%1 1 $2,232,562.23 CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE 30-Sep-22 11/3/2022 2:45 PM 09.22 Investment Schedule Report bjc 19 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE 30-Sep-22 01 Petty Cash $1,750.00 N/A 1 1 19 Petty Cash $2,800.00 N/A 1 1 30 Petty Cash $580.00 N/A 1 1 61 Petty Cash $100.00 N/A 1 1 900 Petty Cash $1,130.00 N/A 1 1 $6,360.00 900 IL National Bank Library 530.53 0.00%1 1 915 IL National Bank Library 469.47 0.00%1 1 $1,000.00 88 CASH PRINCIPAL W TRUST $12,366.96 0.00%1 1 89 CASH PRINCIPAL W TRUST $78,119.23 0.00%1 1 $90,486.19 01 IL Funds $43.82 2.52%1 1 11 IL Funds 2,371,319.00 2.52%1 1 13 IL Funds 21,715.04 2.52%1 1 14 IL Funds 0.00 2.52%1 1 15 IL Funds 0.00 2.52%1 1 16 IL Funds 142,435.48 2.52%1 1 17 IL Funds (18,562.22)2.52%1 1 18 IL Funds 648,430.45 2.52%1 1 19 IL Funds 1,415,031.57 2.52%1 1 20 IL Funds 0.00 2.52%1 1 21 IL Funds 82,887.46 2.52%1 1 23 IL Funds 156,608.62 2.52%1 1 24 IL Funds 2,268,003.15 2.52%1 1 25 IL Funds 0.00 2.52%1 1 26 IL Funds 506,218.74 2.52%1 1 30 IL Funds (704,179.75)2.52%1 1 32 IL Funds 51,610.81 2.52%1 1 42 IL Funds 0.00 2.52%1 1 43 IL Funds 0.00 2.52%1 1 46 IL Funds 0.00 2.52%1 1 47 IL Funds 0.00 2.52%1 1 48 IL Funds 0.00 2.52%1 1 49 IL Funds 0.00 2.52%1 1 50 IL Funds 0.00 2.52%1 1 51 IL Funds 0.00 2.52%1 1 52 IL Funds 0.00 2.52%1 1 53 IL Funds 576,223.47 2.52%1 1 54 IL Funds 0.00 2.52%1 1 55 IL Funds 0.00 2.52%1 1 56 IL Funds 278,973.58 2.52%1 1 57 IL Funds 872,949.83 2.52%1 1 58 IL Funds 1,820,964.09 2.52%1 1 59 IL Funds 144,678.76 2.52%1 1 60 IL Funds 34,912.69 2.52%1 1 61 IL Funds 1,839,374.16 2.52%1 1 67 IL Funds 161,576.64 2.52%1 1 11/3/2022 2:45 PM 09.22 Investment Schedule Report bjc 20 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE 30-Sep-22 78 IL Funds 636,898.61 2.52%1 1 88 IL Funds 0.00 2.52%1 1 89 IL Funds 0.00 2.52%1 1 91 IL Funds 0.00 2.52%1 1 900 IL Funds 126.07 2.52%1 1 915 IL Funds 78.29 2.52%1 1 918 IL Funds 0.00 2.52%1 1 900 IL Funds Library 12,524.09 2.52%1 1 915 IL Funds Library 26,617.12 2.52%1 1 $13,347,459.57 01 F&M Bank Savings 4,260,971.00 3.08%1 1 11 F&M Bank Savings 218,637.60 3.08%1 1 13 F&M Bank Savings 4,000,353.59 3.08%1 1 14 F&M Bank Savings 912.18 3.08%1 1 15 F&M Bank Savings 49,515.56 3.08%1 1 16 F&M Bank Savings 203,972.21 3.08%1 1 17 F&M Bank Savings 0.00 3.08%1 1 18 F&M Bank Savings 106,740.75 3.08%1 1 19 F&M Bank Savings 10,337.29 3.08%1 1 20 F&M Bank Savings 13,001.65 3.08%1 1 21 F&M Bank Savings 0.00 3.08%1 1 23 F&M Bank Savings 107,140.22 3.08%1 1 24 F&M Bank Savings 2,981.36 3.08%1 1 25 F&M Bank Savings 23,281.55 3.08%1 1 26 F&M Bank Savings 109,769.23 3.08%1 1 30 F&M Bank Savings 0.00 3.08%1 1 32 F&M Bank Savings 103,210.90 3.08%1 1 42 F&M Bank Savings 0.00 3.08%1 1 43 F&M Bank Savings $0.00 3.08%1 1 46 F&M Bank Savings 29,172.75 3.08%1 1 47 F&M Bank Savings 42,529.93 3.08%1 1 48 F&M Bank Savings 2,533.91 3.08%1 1 49 F&M Bank Savings 1,304,505.44 3.08%1 1 50 F&M Bank Savings 31,298.15 3.08%1 1 51 F&M Bank Savings 23,539.90 3.08%1 1 52 F&M Bank Savings 0.00 3.08%1 1 53 F&M Bank Savings 38,665.18 3.08%1 1 54 F&M Bank Savings 1,731,396.90 3.08%1 1 55 F&M Bank Savings 0.00 3.08%1 1 56 F&M Bank Savings 0.00 3.08%1 1 57 F&M Bank Savings 125,298.77 3.08%1 1 58 F&M Bank Savings 0.00 3.08%1 1 59 F&M Bank Savings 1,134,713.97 3.08%1 1 60 F&M Bank Savings 0.00 3.08%1 1 61 F&M Bank Savings 1,186,371.28 3.08%1 1 67 F&M Bank Savings 282,516.07 3.08%1 1 78 F&M Bank Savings 4,610.32 3.08%1 1 88 F&M Bank Savings 0.00 3.08%1 1 89 F&M Bank Savings 0.00 3.08%1 1 91 F&M Bank Savings 286,557.77 3.08%1 1 900 F&M Bank Savings 1,313,185.92 3.08%1 1 11/3/2022 2:45 PM 09.22 Investment Schedule Report bjc 21 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE 30-Sep-22 915 F&M Bank Savings 5,585.41 3.08%1 1 918 F&M Bank Savings 14,904.11 3.08%1 1 16,768,210.87 01 Illinois Trust 81,816.53 2.48%1 1 14 Illinois Trust 177,725.84 2.48%1 1 16 Illinois Trust 100,749.34 2.48%1 1 18 Illinois Trust 201,498.77 2.48%1 1 19 Illinois Trust 302,248.22 2.48%1 1 23 Illinois Trust 802,776.74 2.48%1 1 24 Illinois Trust 302,248.22 2.48%1 1 25 Illinois Trust 100,749.34 2.48%1 1 26 Illinois Trust 302,248.22 2.48%1 1 53 Illinois Trust 263,665.67 2.48%1 1 57 Illinois Trust 0.00 2.48%1 1 58 Illinois Trust 503,747.10 2.48%1 1 59 Illinois Trust 11,292.50 2.48%1 1 61 Illinois Trust 117,774.80 2.48%1 1 67 Illinois Trust 201,498.77 2.48%1 1 78 Illinois Trust 705,862.09 2.48%1 1 4,175,902.15 01 BANK- CD - Camp Grove State Bank 240,000.00 3.40%365 60 01 BANK- CD - CFG Community Bank 240,000.00 3.30%365 60 01 BANK- CD - Core Bank 245,000.00 3.40%365 60 01 BANK- CD - Eaglebank 240,000.00 3.29%365 60 01 BANK- CD - EastBank, NA 245,000.00 0.40%365 30 01 BANK- CD - Farmers Bank & Trust, NA 245,000.00 0.85%730 90 01 BANK- CD - Financial FSB 45,000.00 0.25%546 30 01 BANK- CD - First Bank of Ohio 245,000.00 0.55%365 30 01 BANK- CD - First Central Bank, Cambridge 240,000.00 3.25%365 60 01 BANK- CD - First Central Bank McCook, NA 240,000.00 3.40%365 60 01 BANK- CD - First State Bank of Boise City 240,000.00 0.55%365 30 01 BANK- CD - Frost State Bank 240,000.00 4.00%365 60 01 BANK- CD - Gateway First Bank 245,000.00 0.33%549 30 01 BANK- CD - GBC International Bank 240,000.00 0.20%546 60 01 BANK- CD - Global Bank 240,000.00 0.35%730 30 01 BANK- CD - Great Midwest Bank, SSB 240,000.00 3.11%365 60 01 BANK- CD - Merrick Bank 245,000.00 0.80%365 30 01 BANK- CD - Murphy Bank 200,000.00 0.40%365 30 01 BANK- CD - One American Bank 245,000.00 0.52%365 30 01 BANK- CD - Optus Bank 245,000.00 1.40%731 90 01 BANK- CD - Patriot Bank 240,000.00 2.35%365 60 01 BANK- CD - Peoples Bank of Kentucky, Inc 240,000.00 0.35%730 30 01 BANK- CD - Royal Business Bank 240,000.00 0.20%365 30 01 BANK- CD - Select Bank 240,000.00 0.25%730 30 01 BANK- CD - SNB Bank, National Association 240,000.00 0.15%365 30 01 BANK- CD - Spirit Bank 245,000.00 0.45%365 30 01 BANK- CD - State Savings Bank 240,000.00 3.00%365 60 01 BANK- CD - Transportation Alliance Bank 240,000.00 2.05%365 60 01 BANK- CD - Vest Bank, National Association 240,000.00 0.50%275 30 14 BANK -CD - Millbury National Bank 240,000.00 0.30%730 30 11/3/2022 2:45 PM 09.22 Investment Schedule Report bjc 22 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE 30-Sep-22 14 BANK- CD - Today's Bank 200,000.00 0.25%730 30 19 BANK- CD - New Omni Bank, NA 245,000.00 3.15%365 60 19 BANK- CD - PromiseOne Bank 245,000.00 0.55%365 30 24 BANK - CD-First Credit Bank 245,000.00 0.60%365 30 24 BANK - CD-Frontier State Bank 245,000.00 0.46%365 30 24 BANK - CD-Grand Ridge National Bank 240,000.00 0.80%365 60 53 BANK -CD - American Plus Bank, N.A.198,000.00 0.30%731 30 53 BANK -CD - Citizens Progressive Bank 245,000.00 0.90%547 60 53 BANK -CD - Community Commerce Bank 240,000.00 0.75%546 60 53 BANK - CD - First Internet Bank of Indiana 140,000.00 0.41%365 30 53 BANK - CD - Foresight Bank 245,000.00 1.01%365 60 53 BANK - CD - River Bank 245,000.00 0.80%730 90 53 BANK - CD - T Bank N.A.245,000.00 1.00%551 60 57 BANK - CD-First National Bank of Damariscotta 245,000.00 0.98%365 60 57 BANK - CD-First National Bank of Paragould 240,000.00 0.11%367 30 57 BANK - CD-Tristate Capital Bank 100,000.00 2.40%365 60 58 BANK- CD - American Investor Bank & Mortgage 245,000.00 0.80%277 30 58 BANK- CD - Bath Savings Institution 245,000.00 0.78%551 60 58 BANK- CD - Caldwell Bank & Trust Co.245,000.00 0.90%547 60 58 BANK -CD- Tristate Capital Bank 100,000.00 2.40%365 60 59 BANK - CD - Financial FSB 200,000.00 0.25%546 30 61 BANK - CD - ACB Bank 245,000.00 0.45%365 30 61 BANK - CD-American Bank of Missouri 240,000.00 3.00%365 60 61 BANK - CD - Bank of the Ozarks 240,000.00 3.60%365 60 61 BANK - CD - Del Norte Banks 240,000.00 2.90%365 60 61 BANK - CD - Fieldpoint Private Bank & Trust 240,000.00 0.30%733 30 61 BANK - CD - First American State Bank 240,000.00 1.38%365 30 61 BANK - CD - Gold Coast Bank 230,000.00 1.20%365 60 61 BANK - CD - KS Statebank 200,000.00 0.85%365 60 61 BANK - CD - Luana Savings Bank 240,000.00 0.25%730 30 61 BANK - CD - Maplemark Bank 245,000.00 0.50%365 30 61 BANK - CD - Milledgeville State Bank 240,000.00 0.22%730 30 61 BANK - CD - Modern Bank, National Association 240,000.00 4.25%365 60 61 BANK - CD - Newburyport Five Cents Savings Bank 245,000.00 0.80%548 60 61 BANK- CD - Sawyer Savings Bank 240,000.00 0.25%731 30 61 BANK- CD - Tipton Latham Bank, NA 245,000.00 1.00%546 60 61 BANK- CD - United Bank of Iowa 240,000.00 2.70%365 60 61 BANK - CD -Upstate National Bank 240,000.00 3.75%365 60 61 BANK - CD -West Pointe Bank 240,000.00 3.00%365 60 78 BANK - CD -Community Resource Bank 240,000.00 2.95%0 0 $16,138,000.00 01 FMTMM Treasury 6,264.05 0.00%1 1 19 FMTMM Treasury 1,870.17 2.87%1 1 26 FMTMM Treasury 3,621.19 2.87%1 1 53 FMTMM Treasury 219.32 2.87%1 1 58 FMTMM Treasury 7,622.08 2.87%1 1 59 FMTMM Treasury 0.00 2.87%1 1 61 FMTMM Treasury 509,666.98 2.87%1 1 $529,263.79 85 CASH PRINCIPAL W TRUST 1,605,068.90 0.00%1 1 11/3/2022 2:45 PM 09.22 Investment Schedule Report bjc 23 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURGINVESTMENT SUMMARY BY TYPE 30-Sep-22 88 INVEST - PRINCIPAL/TRUST 60,541.95 0.00%1 1 89 INVEST - PRINCIPAL/TRUST 382,578.28 0.00%1 1 $2,048,189.13 01 US TREASURY NTS 498,750.00 0.06%409 30 01 US TREASURY 1,488,382.50 1.33%265 30 01 US TREASURY NTS 494,062.50 0.11%501 30 01 US TREASURY NTS 492,500.00 0.12%529 30 01 US TREASURY 979,688.00 2.90%373 60 19 US TREASURY BOND $50,546.90 0.05%544 30 26 US Treasury NTS $495,469.00 0.11%516 30 53 US Treasury NTS $497,344.00 0.08%439 30 58 US Treasury NTS $495,937.50 0.09%470 30 58 US Treasury $988,125.00 2.74%470 30 61 US Treasury $996,719.00 2.41%192 30 61 US Treasury $1,499,677.50 1.33%181 30 $8,977,201.90 GRAND TOTAL INVESTMENTS $64,314,635.83 $0.00 11/3/2022 2:45 PM 09.22 Investment Schedule Report bjc 24 IL FUNDS, SAV & WFTMM 59.6% BANK -CD 26.0% U.S. TREASURY 14.4% Total Investment By Type 9/30/2022 User: Printed:11/30/2022 - 1:27PM tmiller Transactions by Account Batch:00004.12.2022 Accounts Payable Account Number Vendor AmountDescription PO No Date 001-0000-10407-00 Intrado Life & Safety Solutions Corp Professional services, recurring services, and maintenance servi 156,861.32 000009213611/29/2022 001-0000-10701-00 SpringbrookSoftware LLC 2023 Annual Springbrook Maintenance 510-55800 2,189.07 000009228911/29/2022 001-0000-10701-00 Supreme Radio Communications, Inc.01/23 Maintenance 815.0011/29/2022 001-0000-10701-00 SpringbrookSoftware LLC 2023 Annual Springbrook Maintenance 115-55800 2,189.07 000009228911/29/2022 001-0000-10701-00 Supreme Radio Communications, Inc.01/23 Maintenance 964.2511/29/2022 001-0000-10701-00 SpringbrookSoftware LLC 2023 Annual Springbrook Maintenance 120-55800 4,775.20 000009228911/29/2022 001-0000-10701-00 SpringbrookSoftware LLC 2023 Annual Springbrook Maintenance 205-55800 37,848.56 000009228911/29/2022 001-0000-10701-00 Supreme Radio Communications, Inc.01/23 Maintenance 1,637.5511/29/2022 001-0000-10701-00 SpringbrookSoftware LLC 2023 Annual Springbrook Maintenance 445-55800 10,930.30 000009228911/29/2022 001-0000-10701-00 SpringbrookSoftware LLC 2023 Annual Springbrook Maintenance 306-55800 6,688.76 000009228911/29/2022 001-0000-10801-00 Advance Auto Parts Oil Filters 39.5011/29/2022 001-0000-10801-00 Advance Auto Parts Bulbs 11.2011/29/2022 001-0000-10801-00 Advance Auto Parts Headlamp Bulbs 12.6011/29/2022 001-0000-10801-00 Advance Auto Parts Headlamp Bulbs 39.1811/29/2022 001-0000-10801-00 Advance Auto Parts Wiper Blades 49.5211/29/2022 001-0000-10801-00 Advance Auto Parts Oil Filters 7.9011/29/2022 001-0000-10801-00 Ford of Galesburg Cabin Filters 246.0011/29/2022 001-0000-10801-00 Napa Auto Parts Backup Alarm 37.9911/29/2022 225,342.97Subtotal for Divison: 0000 001-0110-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 36.0011/29/2022 001-0110-51000-00 Royal Cleaning Services Deep Clean Office and Chairs 590.0011/29/2022 626.00Subtotal for Divison: 0110 001-0115-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 72.0011/29/2022 001-0115-51000-00 SpringbrookSoftware LLC 10/22 Transaction Fees 23.5011/29/2022 001-0115-51000-00 Knox County Recorders Office 10/22 Laredo 21.8511/29/2022 001-0115-61000-00 Office Specialists, Inc.Staple Remover 3.1611/29/2022 001-0115-84500-00 Knox Township Knox Township Annexation Payment 6,419.2311/29/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 1 22-8022 Account Number Vendor AmountDescription PO No Date 001-0115-84500-00 Knoxville Fire District Knoxville Fire District Annexation Payment 316.1411/29/2022 001-0115-84500-00 Galesburg Township Galesburg Township Annexation Payment 959.1111/29/2022 7,814.99Subtotal for Divison: 0115 001-0120-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 57.6011/29/2022 001-0120-61000-00 Office Specialists, Inc.Binders 4.9711/29/2022 001-0120-61000-00 Office Specialists, Inc.Envelopes 60.7411/29/2022 001-0120-61000-00 Office Specialists, Inc.Binders 14.9111/29/2022 138.22Subtotal for Divison: 0120 001-0160-51000-00 Credit Collection Partners 10/22 Services 162.5011/29/2022 001-0160-51000-00 Credit Collection Partners 07/21 Services Adjustment -18.7509/27/2022 143.75Subtotal for Divison: 0160 001-0205-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 208.8011/29/2022 001-0205-51000-00 Collection Professionals, Inc 10/22 Services 60.0011/29/2022 001-0205-51000-00 D&S Private Detective, Inc Paper Process Service -Cielitos Cafe 95.2011/29/2022 001-0205-51000-00 D&S Private Detective, Inc Paper Process Service -La Michoacanita 95.2011/29/2022 001-0205-51000-00 SpringbrookSoftware LLC 10/22 Transaction Fees 86.1311/29/2022 001-0205-61000-00 Office Specialists, Inc.Toner 208.8811/29/2022 754.21Subtotal for Divison: 0205 001-0207-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 61.2011/29/2022 61.20Subtotal for Divison: 0207 001-0305-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 20.4011/29/2022 001-0305-61000-00 Office Specialists, Inc.Copy Paper, Binder Clips 234.9511/29/2022 255.35Subtotal for Divison: 0305 001-0306-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 202.2011/29/2022 001-0306-51000-00 Knox County Recorders Office 10/22 Laredo 21.8511/29/2022 001-0306-51000-00 SpringbrookSoftware LLC 10/22 Transaction Fees 5.5011/29/2022 001-0306-54500-00 IPOC 12/22 IPOC Training/ 5 Employees 250.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 211 Illinois 200.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Call out Fee - 926 Florence 30.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Pick up Trash/Debris - 620 N Cedar 30.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Brush Clean up - 254 Madison St 30.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Trash/Debris Removal - 494 Clark St 1,010.0011/29/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 2 Account Number Vendor AmountDescription PO No Date 001-0306-55400-00 Kendall Zimmerman Pick up Trash/Debris - 246 W North 128.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Call Out Fee 859 Mulberry 30.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 594 N West 30.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed Over Growth Removal - 1140 Arcadia Dr 50.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 84 Division 500.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 123 Phillips 375.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Pick up Trash/Debris - 770 E Berrien 2,957.9511/29/2022 001-0306-55400-00 Kendall Zimmerman Trash/Debris Removal - 224 N Broad St 118.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Over Growth Clean up - 770 E Berrien 100.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 1295 E North 30.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 435 N Broad 175.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Pick up Trash - 494 Clark St 692.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Call out Fee - 623 Lincoln 30.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 599 E Brooks St 925.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Yard Waste Clean Up - 757 E Dayton 50.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 448 S Elm 500.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 559 Union 350.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 133 Edwards 50.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Call out Fee - 1954 Indiana 30.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Over Growth Clean up - 1453 W Losey 62.5011/29/2022 001-0306-55400-00 Kendall Zimmerman Trash/Debris Removal - 1911 E Main 550.8811/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 1189 E Berrien 125.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal 650 Monmouth Blvd 100.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 921 E South 30.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 618 Michigan 425.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Trash/Debris Clean Up - 738 Mulberry 118.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Trash/Debris Removal - 29 Locust 228.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Trash/Debris Removal - 475 N Cedar 584.4911/29/2022 001-0306-55400-00 Kendall Zimmerman Trash/Debris Removal - 29 Public Sq 218.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Pick up Trash/Debris - 1409 E Main St 305.8011/29/2022 001-0306-55400-00 Kendall Zimmerman Pick up Trash/Yard Waste - 926 W South 100.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 613 E Brooks 925.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Over Growth Clean up - 236 N Kellogg 25.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Trash/Debis Removal - 1149 McClure 736.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Weed/Tree Trash/Debris Removal - 564 N Pearl 450.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 1095 E Main St 30.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Over Growth Clean up - 260 W First ST 25.0011/29/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 3 Account Number Vendor AmountDescription PO No Date 001-0306-55400-00 Kendall Zimmerman Weed and Tree Removal - 97 Farnham 500.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Over Growth Clean up - 1087 W Losey St 50.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 750 Warren St 30.0011/29/2022 001-0306-55400-00 Kendall Zimmerman Over Growth - 881 E Brooks 37.5011/29/2022 001-0306-55800-00 City Blue Technologies, Llc Ink 131.2511/29/2022 001-0306-61000-00 Office Specialists, Inc.Misc Office Supplies 53.4211/29/2022 001-0306-62500-00 Advance Auto Parts Cabin Filter #400 6.9911/29/2022 14,748.33Subtotal for Divison: 0306 001-0410-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 127.8011/29/2022 001-0410-51000-00 Klingner & Associates, P.C. - Architectural GroupConsultation Bridge Inspection Project 22-3048 845.0011/29/2022 001-0410-51000-00 Knox County Recorders Office 10/22 Laredo 21.8511/29/2022 001-0410-51000-00 SpringbrookSoftware LLC 10/22 Transaction Fees 5.5011/29/2022 001-0410-55800-00 City Blue Technologies, Llc Ink 131.2511/29/2022 001-0410-61000-00 Office Specialists, Inc.Copy Paper, Binder Clips 234.9511/29/2022 1,366.35Subtotal for Divison: 0410 001-0445-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 36.0011/29/2022 001-0445-55500-00 Liberty Tire Recycling Services Iowa Tires 391.6211/29/2022 001-0445-55700-00 Four Seasons Pest Control 10/22 Monthly Service 20.0011/29/2022 001-0445-57500-00 Aramark Uniform Serv. Inc.11/22 Services 67.8411/29/2022 001-0445-57500-00 Aramark Uniform Serv. Inc.11/22 Services 67.8411/29/2022 001-0445-63000-00 Advance Auto Parts Refund Invoice #6181230475263 -10.8411/29/2022 001-0445-63000-00 Kimball Midwest Retainers 92.6311/29/2022 001-0445-63000-00 Hydraulic & Industrial Products, LLC 4AGF4 18.4111/29/2022 683.50Subtotal for Divison: 0445 001-0450-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 63.0011/29/2022 001-0450-55500-00 Coe Equipment, Inc Repair of Hose 145.0011/29/2022 001-0450-55700-00 Howe Overhead Doors, Inc.Maintenance Garage Door - Street Dept 197.0011/29/2022 001-0450-55700-00 Getz Fire Equipment Co., Inc.Fire Extinguisher-Refill's-Annual Services 1,292.8511/29/2022 001-0450-55700-00 Gunther Construction Co., a div. of UCM, IncAdditional resurfacing work - 2022 Intermittent Resurfacing 3,882.63 000009220811/29/2022 001-0450-55700-00 Four Seasons Pest Control 10/22 Monthly Service 20.0011/29/2022 001-0450-55700-00 Maska Heating and Cooling, LLC Repair Garage Heater 737.5011/29/2022 001-0450-62500-00 Nichols Diesel Service, Inc.Clamp #109 103.3411/29/2022 001-0450-62500-00 Gary Keller Valve Kit #107 667.6011/29/2022 001-0450-62500-00 Advance Auto Parts Air Filter #117 8.5011/29/2022 001-0450-62500-00 Advance Auto Parts Oil Filters #141 3.9511/29/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 4 Account Number Vendor AmountDescription PO No Date 001-0450-62500-00 Cozadd Diesel Service, Inc Clamps #109 15.5011/29/2022 001-0450-62500-00 Ford of Galesburg TPMS Sensor #117 62.7111/29/2022 001-0450-64500-00 Galesburg Electric, Inc.Bulb 25.5611/29/2022 001-0450-64500-00 Galesburg Electric, Inc.Fuses 222.2011/29/2022 001-0450-65500-00 Green Pro Solutions Salt Neutralizer Concentrate 2,090.0011/29/2022 001-0450-65500-00 Coe Equipment, Inc Ripsaw Repair Kit 182.8511/29/2022 001-0450-65500-00 Corsaw Hardwood Lumber, Inc.Rough Sawn 500.0011/29/2022 001-0450-66000-00 Galesburg Builders Supply, Inc.Calcium ,MicroFiber, PSI 1,569.7511/29/2022 001-0450-66000-00 Galesburg Builders Supply, Inc.Calcium,PV-SI 524.2511/29/2022 001-0450-66000-00 Galesburg Builders Supply, Inc.Calcium,PV-SI 2,027.0011/29/2022 001-0450-66000-00 Galesburg Builders Supply, Inc.Calcium 90.0011/29/2022 001-0450-66000-00 Galesburg Builders Supply, Inc.Calcium, Micro Fiber, PSI,Flowable 130.0011/29/2022 001-0450-66000-00 Galesburg Builders Supply, Inc.Calcium, Micro Fiber, PSI,Flowable 2,414.0011/29/2022 001-0450-66000-00 Galesburg Electric, Inc.Items for wiring Air Compressor 120.7311/29/2022 001-0450-66500-00 Galesburg Electric, Inc.Vacuum 118.7811/29/2022 001-0450-66500-00 Galesburg Electric, Inc.Flood Light, Blower #302 304.6811/29/2022 001-0450-66500-00 Galesburg Electric, Inc.Radio Charger 137.4011/29/2022 001-0450-67500-00 Chemco Industries, Inc Gloves 215.5011/29/2022 17,872.28Subtotal for Divison: 0450 001-0505-51000-00 Campion, Barrow & Assoc.Law Enforcment Testing-Johnathon Meyer -Gave Simmons 910.0011/29/2022 001-0505-54500-00 Diane VanHootegem Meals-IL Fire-Police Commision Conf Naperville Il- D.Vanhootegem 198.7111/29/2022 001-0505-54500-00 Tom Peters Mileage/Miles - Fire&Pol Commisioner Conf-Naperville Il T.Peters 439.9611/29/2022 001-0505-61000-00 Robert T. Fulton Printer Ink and Paper 63.4711/29/2022 1,612.14Subtotal for Divison: 0505 001-0510-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 381.6011/29/2022 001-0510-51000-00 Animal Medical Center Heartwork/Tick Test, NexGard - Zeus 274.6611/29/2022 001-0510-54500-00 Kyle A Winbigler Meals-Supervisor Training-O'Fallon Il-K.Winbigler 175.0011/29/2022 001-0510-54500-00 Alyssa Harpin Meals/Fuel/Milage-Reid Interrogation - Joliet,IL A.Harpin 131.0011/29/2022 001-0510-54500-00 Christopher Hootman Meals-Milage-Supervisor Training - O'Fallon IL C.Hootman 175.0011/29/2022 001-0510-55500-00 Supreme Radio Communications, Inc.11/22-12/22 Maintenance 1,630.0011/29/2022 001-0510-61000-00 P.F. Pettibone& Co.IL Citation & Complaint Tickets 237.7511/29/2022 001-0510-61000-00 Office Specialists, Inc.Disk Labels 120.3511/29/2022 001-0510-61000-00 Office Specialists, Inc.Paper 72.0311/29/2022 001-0510-62500-00 Ford of Galesburg Screw's #22 11.2411/29/2022 001-0510-62500-00 Ford of Galesburg Screws #22 44.9611/29/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 5 Account Number Vendor AmountDescription PO No Date 001-0510-67500-00 Ray O'Herron Co., Inc.Vests C.Perez M.Duran A.Schlomer 1,623.9311/29/2022 001-0510-67500-00 Ray O'Herron Co., Inc.Pant's P.Hayes 65.4311/16/2022 001-0510-67500-00 Ray O'Herron Co., Inc.Pant's A.Hardine 177.9411/29/2022 001-0510-67500-00 Ray O'Herron Co., Inc.Return Pants, Raincoat New Hire Order -976.3811/16/2022 001-0510-67500-00 Ray O'Herron Co., Inc.Pants P.Hayes 124.1511/16/2022 001-0510-67500-00 Ray O'Herron Co., Inc.Return -Pants Shirts New Hire Order -580.4111/29/2022 001-0510-67500-00 Ray O'Herron Co., Inc.Uniform Pants J.Shaw 116.9811/16/2022 001-0510-67500-00 Ray O'Herron Co., Inc.Pants- P.Kisler C.Hootman C Perez P Hayes 652.9111/16/2022 001-0510-67500-00 Ray O'Herron Co., Inc.Return Vest - a.Schlomer -560.0011/29/2022 001-0510-69300-00 Animal Medical Center Heartgard Plus Chew - Zeus 214.2011/29/2022 4,112.34Subtotal for Divison: 0510 001-0550-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 39.6011/29/2022 001-0550-55500-00 Supreme Radio Communications, Inc.11/22-12/22 Maintenance 3,275.1011/29/2022 001-0550-61000-00 Office Specialists, Inc.Toner, Folder Labels, Correction Ribbons, Scissors 25.5111/29/2022 001-0550-61000-00 Office Specialists, Inc.Toner, Folder Labels 648.1111/29/2022 001-0550-61000-00 Office Specialists, Inc.Folder Labels 19.1611/29/2022 001-0550-61000-00 Office Specialists, Inc.Pen's Binder Clips, Toner, Labels 61.0411/29/2022 001-0550-67500-00 Midwest Uniform Supply, Inc Shirts - S.Swanson 147.9611/29/2022 001-0550-67500-00 Midwest Uniform Supply, Inc Shirt's - J Hunt 123.9211/29/2022 4,340.40Subtotal for Divison: 0550 001-0605-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 216.0011/29/2022 001-0605-54500-00 Drew Rogers Meals/Mileage Hazmat Tech Training-Champaign Il- D.Rogers 180.0011/29/2022 001-0605-55500-00 Supreme Radio Communications, Inc.11/22-12/22 Maintenance 1,928.5011/29/2022 001-0605-55500-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 65.0011/29/2022 001-0605-55700-00 Mechanical Service Inc.Urinal Spud 387.0011/29/2022 001-0605-55700-00 Lambasio, Inc.Test BackFlow Devices 545.5811/29/2022 001-0605-62500-00 Mutual Wheel Co., Inc.Brake Kit #52 1,949.1211/29/2022 001-0605-62500-00 Mutual Wheel Co., Inc.Core Credit #52 -480.0011/29/2022 001-0605-62500-00 Mutual Wheel Co., Inc.Spring Kit #52 1,629.1811/29/2022 001-0605-62500-00 Mutual Wheel Co., Inc.Spring Kit #54 1,629.1811/29/2022 001-0605-62500-00 Mutual Wheel Co., Inc.U-Bolt Kid #52 253.9411/29/2022 001-0605-65000-00 Office Specialists, Inc.Detergent 43.3211/29/2022 001-0605-65000-00 Office Specialists, Inc.Laundry Detergent, Toilet Cleaner 23.5211/29/2022 001-0605-65500-00 A-L-L Equipment Service Call 1,501.0011/29/2022 001-0605-66000-00 Mechanical Service Inc.Urinal Spud 669.8311/29/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 6 Account Number Vendor AmountDescription PO No Date 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt-Ball Cap - N.Morrissey 50.5111/29/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt - J.Grodjesk 44.2711/29/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - B.Schmitt Shirt 119.9811/29/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt - B.Schmitt Shirt 56.0011/29/2022 001-0605-67500-00 Kyle McGee Safety Toe Boots 84.0011/29/2022 001-0605-67500-00 Ray O'Herron Co., Inc.Return Class A Coat WElls/Cervantez -173.9511/16/2022 001-0605-67500-00 Midwest Uniform Supply, Inc Pants-T.Scott 39.9911/29/2022 10,761.97Subtotal for Divison: 0605 Subtotal for Fund 001 290,634.00 011-0000-55700-00 Gunther Construction Co., a div. of UCM, IncAdditional resurfacing work - 2022 Intermittent Resurfacing 6,293.35 000009220811/29/2022 011-0000-66000-00 Mill Creek Mining, Inc CA-6 White Rock for 2022 1,648.25 000009208611/29/2022 011-0000-66000-00 Mill Creek Mining, Inc Additional CA-6 White Rock for 2022 324.90 000009208611/29/2022 011-0000-66000-00 Galesburg Builders Supply, Inc.High performance patching mix for 2022 243.38 000009208811/29/2022 011-0000-66000-00 Galesburg Builders Supply, Inc.Additional Portland Cement - PP2 mix for 2022 630.00 000009209111/29/2022 011-0000-66000-00 Tazewell County Asphalt Co, Inc Hot mix asphalt surface & binder for 2022 750.00 000009208511/29/2022 011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 249.00 000009208911/29/2022 011-0000-66000-00 Tazewell County Asphalt Co, Inc Hot mix asphalt surface & binder for 2022 1,524.00 000009208511/29/2022 011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 291.25 000009208911/29/2022 011-0000-66000-00 Galesburg Builders Supply, Inc.Additional Portland Cement - PP2 mix for 2022 413.00 000009209111/29/2022 011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 233.00 000009208911/29/2022 011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 320.38 000009208911/29/2022 011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 349.50 000009208911/29/2022 011-0000-66000-00 Galesburg Builders Supply, Inc.Portand Cement Concrete for 2022 466.00 000009208911/29/2022 13,736.01Subtotal for Divison: 0000 Subtotal for Fund 011 13,736.01 013-0000-83100-00 Bruner, Cooper and Zuck, Inc.Preparation of Bid Documents and Construction Engineering for Ph 1,539.15 000009200711/29/2022 013-0000-83100-00 Western Illinois Regional Council - CAA Single Family Rehabilitation Program Grant -379 W Third St 44,515.14 000009221011/29/2022 013-0000-83100-00 Western Illinois Regional Council - CAA Single Family Rehabilitation Program Grant-563 S Pearl St 44,057.82 000009221011/29/2022 90,112.11Subtotal for Divison: 0000 Subtotal for Fund 013 90,112.11 014-0000-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 72.0011/29/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 7 Account Number Vendor AmountDescription PO No Date 014-0000-51000-00 Geotechnics Material testing for 2022 1,506.00 000009219611/29/2022 014-0000-55700-00 Gunther Construction Co., a div. of UCM, Inc2022 Intermittent Resurfacing 31,740.51 000009220811/29/2022 014-0000-64500-00 Glass Specialty Inc Frosted Glass- Lights on Bridge 59.6411/29/2022 014-0000-64500-00 Glass Specialty Inc Glass for Decrotive Lights 379.0011/29/2022 014-0000-64500-00 Galesburg Electric, Inc.Refund Invoice #589667 -90.0611/29/2022 014-0000-64500-00 Republic Telespars 3,508.5011/29/2022 014-0000-64500-00 Impact Recovery Systems Qick Release Mont Base 207.8711/29/2022 014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 438.00 000009209211/29/2022 014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 422.50 000009209211/29/2022 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2022 314.87 000009209211/29/2022 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2022 942.50 000009209211/29/2022 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2022 260.00 000009209211/29/2022 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2022 390.00 000009209211/29/2022 014-0000-66000-00 Galesburg Builders Supply, Inc.Additional Controlled Low Strength Material (CLSM) for 2022 455.00 000009209211/29/2022 014-0000-66000-00 Galesburg Electric, Inc.Conduit Kit 160.9211/29/2022 014-0000-66000-00 Galesburg Builders Supply, Inc.Reinf Bars 70.0011/29/2022 014-0000-66000-00 Galesburg Builders Supply, Inc.Controlled Low Strength Material (CLSM) for 2022 730.00 000009209211/29/2022 41,567.25Subtotal for Divison: 0000 Subtotal for Fund 014 41,567.25 015-0000-69000-00 Galesburg Electric, Inc.Magpul 35.0011/29/2022 35.00Subtotal for Divison: 0000 Subtotal for Fund 015 35.00 016-0000-55500-00 Helm Mechanical / Helm Service Fall Maintenance 375.0011/29/2022 375.00Subtotal for Divison: 0000 Subtotal for Fund 016 375.00 017-0000-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 10.8011/29/2022 10.80Subtotal for Divison: 0000 Subtotal for Fund 017 10.80 018-0000-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 46.8011/29/2022 018-0000-51000-00 Bruner, Cooper and Zuck, Inc.Engineering services for the CSD flooding issue study 1,645.68 000009204711/29/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 8 Account Number Vendor AmountDescription PO No Date 018-0000-55500-00 Altorfer Inc.Cap&Probe Oil Analysis 1,785.0011/29/2022 018-0000-62500-00 Coe Equipment, Inc Water Hose - #131 269.2811/29/2022 018-0000-62500-00 Advance Auto Parts Fuel Filter #131 42.3411/29/2022 018-0000-62500-00 Key Equipment & Supply Co Spring Disc Kit #125 101.6811/29/2022 018-0000-62500-00 Key Equipment & Supply Co Left Arm #128 647.7911/29/2022 018-0000-62500-00 Hydraulic & Industrial Products, LLC Hose's #125 164.2411/29/2022 018-0000-62500-00 Key Equipment & Supply Co Motor Mount #128 338.3211/29/2022 018-0000-62500-00 Napa Auto Parts Fuel Pump #131 69.3911/29/2022 018-0000-62500-00 Key Equipment & Supply Co Dirt Shoet #125 874.0311/29/2022 5,984.55Subtotal for Divison: 0000 Subtotal for Fund 018 5,984.55 019-0000-10701-00 Johnson Controls Security Solutions 12/22 Reccuring Service 519.5911/29/2022 519.59Subtotal for Divison: 0000 019-1905-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 162.4511/29/2022 019-1905-59528-00 Galesburg Community Foundation 09/22 2% Hotel/Motel Taxes 27,751.9911/29/2022 019-1905-59537-00 Knox Civic Center Authority 09/22 - 2% Hotel/Motel Taxes 14,606.2911/29/2022 42,520.73Subtotal for Divison: 1905 019-1910-55700-00 Helm Mechanical / Helm Service Anchor Air Compressor 250.0011/29/2022 019-1910-55700-00 Helm Mechanical / Helm Service Fall Maintenance 537.0011/29/2022 019-1910-55700-00 Lambasio, Inc.Test BackFlow Devices 389.7011/29/2022 019-1910-55700-00 Helm Mechanical / Helm Service Maintenance of Boiler 703.2511/29/2022 019-1910-65000-00 Office Specialists, Inc.Toilet Tissue 85.0711/29/2022 019-1910-65000-00 Office Specialists, Inc.Towels, Tissue 152.1811/29/2022 2,117.20Subtotal for Divison: 1910 019-1911-57500-00 Aramark Uniform Serv. Inc.11/22 Services 68.5511/29/2022 019-1911-57500-00 Aramark Uniform Serv. Inc.11/22 Services 68.5511/29/2022 019-1911-59300-00 Getz Fire Equipment Co., Inc.Fire Extinguisher/Refill 226.8011/29/2022 019-1911-65000-00 Office Specialists, Inc.Urinal Screen 55.4711/29/2022 019-1911-65000-00 Office Specialists, Inc.Towels 412.0011/29/2022 019-1911-65000-00 Office Specialists, Inc.Urinal Screens, Liners 78.3711/29/2022 909.74Subtotal for Divison: 1911 019-1915-55700-00 Lambasio, Inc.Test BackFlow Devices 311.7611/29/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 9 Account Number Vendor AmountDescription PO No Date 019-1915-55700-00 Lacky Monument Co.Bench Repair- Lake Storey-Foundation 400.0011/29/2022 019-1915-55700-00 Gibbons Masonry & Concrete Repair damaged brick column at 2255 S Seminary St (RR Depot) 6,500.00 000009229111/29/2022 019-1915-55700-00 Royal Cleaning Services 11/22 Janitorial Services 509.0011/29/2022 019-1915-55700-00 Getz Fire Equipment Co., Inc.Fire Extinguisher 55.1611/29/2022 019-1915-55700-00 Lambasio, Inc.Disposal at West Side Boat Ramp - Lake Storey - 222.0011/29/2022 019-1915-57500-00 Aramark Uniform Serv. Inc.11/22 Services 57.4611/29/2022 019-1915-62500-00 Hydraulic & Industrial Products, LLC Hose's #501 88.3411/29/2022 019-1915-62500-00 Martin, Inc Wheel Bolts #525 22.9611/29/2022 019-1915-62510-00 Herr Petroleum Corp 431.9 Gal Diesel #2, 287.3 Gal Unleaded Ethanol 3,018.34 000009227011/29/2022 019-1915-62510-00 Herr Petroleum Corp 229.6 Gal Diesel #2,161.9 Gal Unleaded Ethanol 1,496.23 000009227011/29/2022 019-1915-65500-00 Martin, Inc Oil Filter 0.9711/29/2022 019-1915-66000-00 All Inclusive Rec FIBAR 4,678.0011/29/2022 17,360.22Subtotal for Divison: 1915 019-1920-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 72.0011/29/2022 019-1920-55700-00 Lambasio, Inc.Test BackFlow Devices 77.9411/29/2022 019-1920-55700-00 Johnson Controls Security Solutions 12/22 Reccuring Service 259.7911/29/2022 019-1920-57500-00 Aramark Uniform Serv. Inc.11/22 Services 39.5111/29/2022 019-1920-62510-00 Herr Petroleum Corp 285.6 Gal Diesel # 2, 298.1 GalUnleaded Ethanol 2,339.10 000009228811/29/2022 019-1920-63500-00 Advanced Turf Solutions Misc Supplies 428.0011/29/2022 019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 40.9011/29/2022 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 116.8611/29/2022 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 101.2811/29/2022 3,475.38Subtotal for Divison: 1920 019-1925-55700-00 Lambasio, Inc.Test BackFlow Devices 77.9411/29/2022 77.94Subtotal for Divison: 1925 019-1935-55700-00 Lambasio, Inc.Test BackFlow Devices 155.8811/29/2022 019-1935-57500-00 Aramark Uniform Serv. Inc.11/22 Services 237.4211/29/2022 393.30Subtotal for Divison: 1935 019-1940-64000-00 Breedlove's Sporting Goods, Inc.T-Shirts, Sweatshirts GForce Volleyball Clinic 799.0011/29/2022 019-1940-64000-00 Breedlove's Sporting Goods, Inc.T-Shirts, Sweatshirts GForce Volleyball Clinic 228.0011/29/2022 1,027.00Subtotal for Divison: 1940 019-1950-55700-00 Lambasio, Inc.Test BackFlow Devices 77.9411/29/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 10 Account Number Vendor AmountDescription PO No Date 77.94Subtotal for Divison: 1950 019-1960-55700-00 Jarvis Welding Boiler repair, retube. 21,250.00 000009228011/29/2022 21,250.00Subtotal for Divison: 1960 019-1965-57500-00 Aramark Uniform Serv. Inc.11/22 Services 41.8311/29/2022 41.83Subtotal for Divison: 1965 019-1975-55500-00 Pomp's Tire - Galesburg Loose Tire Mount #106 46.0011/29/2022 019-1975-62500-00 Advance Auto Parts Oil Filter #106 14.4411/29/2022 019-1975-62500-00 Nichols Diesel Service, Inc.Steering Knuckle #106 2,015.1311/29/2022 019-1975-62500-00 Nichols Diesel Service, Inc.King Pin Kit #106 580.2711/29/2022 019-1975-62500-00 Nichols Diesel Service, Inc.Wheel Speed Sensor #106 108.0111/29/2022 019-1975-62500-00 Pomp's Tire - Galesburg Tire's #106 593.5011/29/2022 3,357.35Subtotal for Divison: 1975 Subtotal for Fund 019 93,128.22 020-0000-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 7.2011/29/2022 020-0000-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service-Fire Extinguisher 349.0011/29/2022 020-0000-55700-00 Lambasio, Inc.Test BackFlow Devices 77.9411/29/2022 434.14Subtotal for Divison: 0000 Subtotal for Fund 020 434.14 023-0000-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 5.4011/29/2022 023-0000-55420-00 Tim Brown Demolition of 820 E Fifth St 78,347.88 000009226211/29/2022 023-0000-83100-00 Rob Watkins Remove Rear Steps Build Deck w/ railing 1084 S Seminary St 3,206.2511/29/2022 81,559.53Subtotal for Divison: 0000 Subtotal for Fund 023 81,559.53 024-0000-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 16.5011/29/2022 024-0000-55700-00 Lambasio, Inc.Test BackFlow Devices 77.9411/29/2022 024-0000-88300-00 Breslin's Floor Covering, Inc 12/22 Parking Lot Lease 587.4311/29/2022 681.87Subtotal for Divison: 0000 Subtotal for Fund 024 681.87 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 11 Account Number Vendor AmountDescription PO No Date 030-0320-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 54.0011/29/2022 030-0320-51500-00 WGIL/WAAG/WLSR, Inc.10/22 - Advertisments 200.0010/31/2022 030-0320-55700-00 Ameilia F Fort Carpet Cleaning - Offices- Main Area - Kitchen 270.0010/31/2022 030-0320-61000-00 Office Specialists, Inc.Envelopes, Paper, Hole Puncher, Clipboards 158.3911/29/2022 030-0320-62500-00 Napa Auto Parts Tie Rod 64.2910/31/2022 030-0320-62500-00 Napa Auto Parts Bearing, Disc Brake Pads 126.2411/29/2022 030-0320-62500-00 Napa Auto Parts Tie Rod's, Stearing Stabalizer 321.1511/29/2022 030-0320-62500-00 O'Reilly Auto Parts Wheel Bearings 61.2811/29/2022 030-0320-62500-00 O'Reilly Auto Parts Brake Rotor 247.0011/29/2022 030-0320-62500-00 Napa Auto Parts Drag Link, Tire Rod 116.0811/29/2022 030-0320-62500-00 Ford of Galesburg Alternator 364.9111/29/2022 030-0320-62500-00 Ford of Galesburg Wheel Assemblys 1,581.9610/31/2022 030-0320-62500-00 Ford of Galesburg End Asy's 107.9310/31/2022 030-0320-62500-00 Ford of Galesburg Alternator 384.9110/31/2022 030-0320-62500-00 Napa Auto Parts Steering Stabilizer 44.6911/29/2022 030-0320-62500-00 Napa Auto Parts Drag Link 122.5910/31/2022 030-0320-62500-00 Napa Auto Parts Alarm 37.9911/29/2022 030-0320-62510-00 Herr Petroleum Corp 200.3 Gal Reg Unleaded Ethanol 651.86 000009210110/31/2022 030-0320-62510-00 Herr Petroleum Corp 233.1 Gal Reg Unleaded Ethanol 801.26 000009210110/31/2022 030-0320-62510-00 Herr Petroleum Corp 264.2 Gal Unleaded Ethanol 908.17 000009210111/29/2022 030-0320-62510-00 Herr Petroleum Corp 228.8 Gal Unleaded Ethanol 786.49 000009210111/29/2022 030-0320-62510-00 Herr Petroleum Corp 171.4 Reg Unleaded Ethanol 544.03 000009210111/29/2022 030-0320-62510-00 Herr Petroleum Corp 155.55 Gal Reg Unleaded Ethanol 500.25 000009210110/31/2022 030-0320-62510-00 Herr Petroleum Corp 263.5 Gal Reg Unleaded Ethanol 857.54 000009210110/31/2022 030-0320-62510-00 Herr Petroleum Corp 166 Gal Reg Unleaded Ethanol 540.24 000009210110/31/2022 9,853.25Subtotal for Divison: 0320 030-0370-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 54.0011/29/2022 030-0370-51000-00 Galesburg Termite & Pest Control Inc 11/22 Semi Monthly Bug Spray 45.0011/29/2022 030-0370-51500-00 WGIL/WAAG/WLSR, Inc.10/22 - Advertisments 200.0010/31/2022 030-0370-54500-00 Kraig Boynton Mileage -Driver to Thompson Truck #1107 Davenport IA K.Boynton 81.8811/29/2022 030-0370-55700-00 Midwest Pressure Washers Repaire of leaks , Oil Changed 154.4511/29/2022 030-0370-55700-00 Ameilia F Fort Carpet Cleaning - Offices- Main Area - Kitchen 270.0010/31/2022 030-0370-57500-00 Cintas, Inc 11/22 Service 178.9911/29/2022 030-0370-57500-00 Cintas, Inc 11/22 Service 196.5211/29/2022 030-0370-57500-00 Cintas, Inc 10/22 Services 155.6310/31/2022 030-0370-59300-00 Getz Fire Equipment Co., Inc.Insepection of Vehicle System 657.0010/31/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 12 Account Number Vendor AmountDescription PO No Date 030-0370-61000-00 Office Specialists, Inc.Desk Pad 3.2510/31/2022 030-0370-62500-00 Gillig Gaskets, Cap, Air Springs,Shocks 1,058.3211/29/2022 030-0370-62500-00 Gillig Shock Absorbers 285.8010/31/2022 030-0370-62500-00 Gillig Sensor 164.8711/29/2022 030-0370-62500-00 Gillig Hoses 280.7610/31/2022 030-0370-62500-00 Napa Auto Parts Truck Weights 271.8810/31/2022 030-0370-62510-00 Herr Petroleum Corp 291.5 Gal Diesel #2 1,308.99 000009210111/29/2022 030-0370-62510-00 Herr Petroleum Corp 203.7 Gal Diesel #2 957.77 000009210110/31/2022 030-0370-67500-00 O'Reilly Auto Parts Calipers 6.9911/29/2022 6,332.10Subtotal for Divison: 0370 Subtotal for Fund 030 16,185.35 049-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupDemolition, Architectural, Bidding & Construction Observation Se 5,868.75 000009227911/29/2022 5,868.75Subtotal for Divison: 0000 Subtotal for Fund 049 5,868.75 054-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupProfessional services for HVAC replacement in PSB, 150 S Broad S 3,375.00 000009220611/29/2022 054-0000-51000-00 Bruner, Cooper and Zuck, Inc.Land Suveying Services-Cooke School 4,500.0011/29/2022 054-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupConstruction Documents for PSB Locker Room Project 2,657.25 000009221211/29/2022 054-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupBidding Phase for PSB Locker Room Project 3,000.00 000009221211/29/2022 054-0000-76000-00 Klingner & Associates, P.C. - Architectural GroupConsultation Bridge Inspection Project 22-3048 2,057.5011/29/2022 15,589.75Subtotal for Divison: 0000 Subtotal for Fund 054 15,589.75 060-0000-51000-00 SpringbrookSoftware LLC 10/22 Transaction Fees 172.2411/29/2022 172.24Subtotal for Divison: 0000 Subtotal for Fund 060 172.24 061-0000-10701-00 SpringbrookSoftware LLC 2023 Annual Springbrook Maintenance 061-55800 9,379.02 000009228911/29/2022 061-0000-10701-00 Altorfer Inc.2022 OCTOBER- MAINTENANCE ON FOUR GENERATORS 2,008.99 000009175411/29/2022 061-0000-10701-00 Altorfer Inc.2022 OCTOBER- MAINTENANCE ON FOUR GENERATORS 1,521.00 000009175411/29/2022 061-0000-15401-00 Gunther Construction Co., a div. of UCM, IncMain break street repair at Broad - 2022 Intermittent Resurfacin 14,321.94 000009220811/29/2022 061-0000-20101-00 CASEY MCGEE Refund Check 051601-003, 900 MONMOUTH BLVD 87.0311/21/2022 061-0000-20101-00 DANNY SCOTT Refund Check 011264-003, 1429 WILLARD ST 33.3611/21/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 13 Account Number Vendor AmountDescription PO No Date 061-0000-20101-00 JAMES MUDD Refund Check 022784-000, 1413 MULBERRY ST 25.0711/21/2022 061-0000-20101-00 MAD ENTERPRISES II INC Refund Check 013954-011, 579 W FREMONT ST 55.0511/22/2022 061-0000-20101-00 JAMES WYMAN ESTATE Refund Check 010319-000, 193 POTAWATOMI RD 0.7511/22/2022 061-0000-20101-00 LOIS JOHNSON ESTATE Refund Check 013939-000, 1172 DAYTON DR 3.5111/22/2022 061-0000-20101-00 MARK MARTIN Refund Check 005097-067, 735 N CEDAR ST 54.1411/22/2022 061-0000-20101-00 LOIS JOHNSON ESTATE Refund Check 013939-000, 1172 DAYTON DR 1.7611/22/2022 061-0000-20101-00 KELVIN HARRISON Refund Check 044680-002, 616 W SOUTH ST 46.6211/22/2022 061-0000-20101-00 ROGER LINDEEN Refund Check 008894-000, 1144 GREENLEAF ST 30.2111/22/2022 061-0000-20101-00 CONSTANCE STEELE Refund Check 014398-001, 280 PARK LANE AVE 53.3311/22/2022 061-0000-20101-00 REDBUD RESIDENTIAL LLC Refund Check 065474-000, 1045 FRANK ST 140.4811/22/2022 061-0000-20101-00 MARLENE ZEFO Refund Check 007425-000, 785 E GROVE ST 61.0911/22/2022 061-0000-20101-00 MARGIE DELACRUZ Refund Check 054082-000, 1702 S SEMINARY ST 66.7311/22/2022 061-0000-20101-00 CLAUDIA FELIX MORENO Refund Check 058863-000, 1013 E BERRIEN ST 82.0311/21/2022 061-0000-20101-00 MARK MARTIN Refund Check 005097-069, 70 OSAGE ST 26.4211/22/2022 061-0000-20101-00 SANDA CURTIS Refund Check 055829-000, 935 DAYTON DR 3 60.3311/22/2022 061-0000-20101-00 BETH DAVIN Refund Check 025169-000, 2115 140TH ST 59.2511/21/2022 061-0000-20101-00 BRIAN ALDERSON Refund Check 023124-001, 473 S CHAMBERS ST 101.8811/21/2022 061-0000-20101-00 CLARENCE COLLINS Refund Check 021879-000, 888 E FOURTH ST 18.3011/22/2022 061-0000-20101-00 HARLEY BROOKS III Refund Check 063576-000, 1743 N CHERRY ST 36.4311/22/2022 061-0000-20101-00 MATTHEW BERNARDI Refund Check 015289-037, 979 DAY ST 102.3611/21/2022 061-0000-20101-00 ROBERT BETTS Refund Check 016055-001, 184 BANDY AVE 63.4711/21/2022 061-0000-20101-00 BONNIE HARRIS Refund Check 007110-034, 218 S WHITESBORO ST 46.6211/22/2022 061-0000-20101-00 BONNIE HARRIS Refund Check 007110-035, 344 N WEST ST 22.4911/22/2022 061-0000-20101-00 WALTER JIMENEZ Refund Check 059390-003, 1017 N KELLOGG ST 90.0311/22/2022 061-0000-20101-00 LOIS JOHNSON ESTATE Refund Check 013939-000, 1172 DAYTON DR 0.4011/22/2022 061-0000-20101-00 INELDA HOPPING Refund Check 012483-000, 1089 MAPLE AVE 46.6211/22/2022 061-0000-20101-00 RAOUL REINERTSEN Refund Check 053082-000, 1160 PINE TREE LN 92.0311/21/2022 061-0000-20101-00 JAMES WYMAN ESTATE Refund Check 010319-000, 193 POTAWATOMI RD 19.6711/22/2022 061-0000-20101-00 JAMES WYMAN ESTATE Refund Check 010319-000, 193 POTAWATOMI RD 1.6511/22/2022 061-0000-20101-00 WALTER JIMENEZ Refund Check 059390-005, 893 N PRAIRIE ST 3 98.7811/21/2022 061-0000-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 205.6511/29/2022 061-0000-51000-00 Knox County Recorders Office 10/22 Laredo 21.8511/29/2022 061-0000-51000-00 Credit Collection Partners 08/22 Services 6.2509/27/2022 061-0000-51000-00 Credit Collection Partners 09/22 Services 6.2510/31/2022 061-0000-51000-00 Credit Collection Partners 10/22 Services 64.0811/29/2022 061-0000-51500-00 Sebis Direct Inc 10/22 - Utility Billing 860.2411/29/2022 061-0000-52300-00 Nicor Gas 10/22 Heat #14511554116 5,732.6010/31/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 14 Account Number Vendor AmountDescription PO No Date 061-0000-52300-00 Nicor Gas 10/22 Heat #20727010009 67.5310/31/2022 061-0000-55500-00 AMP Electrical Services, Inc.Maint on Well Starter 232.5011/29/2022 061-0000-55700-00 Waste Management, Inc.11/22 - Services 101.9911/29/2022 061-0000-55700-00 Waste Management, Inc.11/22 - Services 18.2311/29/2022 061-0000-55700-00 Lambasio, Inc.Test BackFlow Devices 857.3811/29/2022 061-0000-66000-00 Galesburg Builders Supply, Inc CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 295.72 000009211311/29/2022 061-0000-66000-00 Galesburg Builders Supply, Inc CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 369.65 000009211311/29/2022 061-0000-66000-00 Galesburg Builders Supply, Inc PORTLAND CEMENT CONCRETE, CL PP2 MIX - DELIVERED 370.00 000009211311/29/2022 061-0000-66000-00 Core & Main Screw VB Top's 844.8011/29/2022 061-0000-66000-00 Core & Main Brass Cap, Gasket 31.1611/29/2022 061-0000-68500-00 Industrial Specialties Llc Wisprofloc 3,077.1411/29/2022 061-0000-68500-00 Hawkins, Inc 2022 Liquid Chlorine for Water Division as per bid. This is a b 4,944.00 000009207411/29/2022 46,965.86Subtotal for Divison: 0000 Subtotal for Fund 061 46,965.86 067-0000-10701-00 SpringbrookSoftware LLC 2023 Annual Springbrook Maintenance 067-55800 4,619.52 000009228911/29/2022 067-0000-10701-00 Waste Management, Inc.10/22 - Sticker Rel Oversize Stickers 570.0010/31/2022 067-0000-20101-00 LOIS JOHNSON ESTATE Refund Check 013939-000, 1172 DAYTON DR 1.9511/22/2022 067-0000-20101-00 JAMES WYMAN ESTATE Refund Check 010319-000, 193 POTAWATOMI RD 2.2711/22/2022 067-0000-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 1.8011/29/2022 067-0000-51000-00 Knox County Recorders Office 10/22 Laredo 21.8511/29/2022 067-0000-51000-00 SpringbrookSoftware LLC 10/22 Transaction Fees 86.1311/29/2022 067-0000-51500-00 Gatehouse Media Paint Recycle -front-00124432 Acct#00018053 360.0011/29/2022 067-0000-51500-00 Sebis Direct Inc 10/22 - Utility Billing 430.0611/29/2022 067-0000-51500-00 Gatehouse Media Public Notice -ADJ_AD chAff Affidavit Acct#00021744 140.9211/29/2022 067-0000-51500-00 Gatehouse Media Paint Recycle -front-00125441 Acct#00018053 190.0011/29/2022 067-0000-59501-00 Knox County Landfill 10/22 Services Act #121 26,658.0010/31/2022 067-0000-59502-00 Waste Management, Inc.12/22 Refuse Removal Per Contract 175,247.1211/29/2022 208,329.62Subtotal for Divison: 0000 Subtotal for Fund 067 208,329.62 078-0000-20315-00 Dearborn National Life Insurance Co.12/22 Vision Insurance Premium 2,877.0411/29/2022 078-0000-47500-00 Dearborn National Life Insurance Co.12/22 Life Insurance Premium 14.4011/29/2022 078-0000-51000-00 Illinois Municipal League Risk Management Assoc.Payout - Date of Loss 07/06/2021- Claim# 21050K212110 1,178.8311/29/2022 078-0000-56535-00 Midwest Orthopaedic Center Work Comp DOS 09/19/22 Account # 2783 160.4911/29/2022 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 15 Account Number Vendor AmountDescription PO No Date 078-0000-56535-00 Central IL Radiological Assoc Work Comp DOS10/15/2022 Acct #252005396520 285.8611/29/2022 078-0000-56535-00 OSF St Mary Medical Center Work Comp DOS 10/15/22 Acct #9399197100 1,554.5811/29/2022 6,071.20Subtotal for Divison: 0000 Subtotal for Fund 078 6,071.20 Report Total: 917,441.25 AP-Transactions by Account (11/30/2022 - 1:27 PM)Page 16 Check Date Check #Vendor Name Description Account #Amount 11/16/2022 0 T TECH 10/22 UB ACH Fees 067-0000-51000 421.29 11/16/2022 0 T TECH 10/22 UB ACH Fees 061-0000-51000 842.59 11/17/2022 0 James Hartshorn 11/2 Officiate V-Ball 5 games 019-1940-51400 125.00 11/17/2022 0 James Hartshorn 11/09 Officiate V-Ball 5 games 019-1940-51400 125.00 11/17/2022 97359 Knox County Recorders Office File 31 Weed/Trash/Demo Liens 001-0160-51300 288.00 11/17/2022 97360 Knox County Trustee Payment Account Purchase of Property - Rear Brooks St 9915176040 023-0000-10850 823.00 11/17/2022 97360 Knox County Trustee Payment Account Purchase of Property - 215 S Pearl St 9914128006 023-0000-10850 823.00 11/17/2022 97360 Knox County Trustee Payment Account Purchase of Property - 349 W.Brooks St. 9915176025 023-0000-10850 823.00 11/17/2022 97360 Knox County Trustee Payment Account Purchase of Property - 574 Monmouth Blvd 9915155011 023-0000-10850 823.00 11/17/2022 97361 Landon Rice Refund overpayment of ticket # A019395 001-0000-32020 225.00 11/17/2022 0 Mike Hines 11/09 Officiate V-Ball 5 Games 019-1940-51400 125.00 11/17/2022 0 Mike Hines 11/02 Officiate V-Ball 5 Games 019-1940-51400 125.00 11/18/2022 0 Bluefin Payment Systems 10/22 Pay pad fee Adj 061-0000-51000 1.46 11/18/2022 0 Derek Perry Non Safety toe shoes 001-0605-67500 45.00 11/18/2022 0 James Hartshorn Officiating V-Ball 5 games 019-1940-51400 125.00 11/18/2022 0 Justin Moffitt Non Safety toe shoes 001-0605-67500 39.12 11/18/2022 0 Mike Hines Officiate V-Ball 5 Games 019-1940-51400 125.00 11/21/2022 0 Bank of Montreal Anixter/Clark/Tri-Ed - Cat Cabel Wiring 001-0550-61700 991.48 11/21/2022 0 Bank of Montreal Wilson Paper Co - Trash bags, ASAP Cleaner 019-1945-65000 138.08 11/21/2022 0 Bank of Montreal USPS - Stamps 030-0320-53000 48.00 11/21/2022 0 Bank of Montreal Zoro Tools - Drill Bit Kit 001-0605-66500 19.99 11/21/2022 0 Bank of Montreal Century Link - 10/22 Service 030-0000-20102 190.20 11/21/2022 0 Bank of Montreal Caseys - 10/20 Meals- Fire Dep -t Software Training 001-0605-54500 89.69 11/21/2022 0 Bank of Montreal Blick Art - Chalk , China Marking Pencils 061-0000-61000 15.01 11/21/2022 0 Bank of Montreal US Cellular - 09/22 Services 061-0000-20102 333.40 11/21/2022 0 Bank of Montreal Microsoft Store - Windows Upgrade 057-0000-61700 99.00 11/21/2022 0 Bank of Montreal Lands End - Staff Shirt 001-0205-61000 22.47 11/21/2022 0 Bank of Montreal Midstate - Filter Cleaning #51 001-0605-55500 30.00 11/21/2022 0 Bank of Montreal Menards - Fuel Stabilizer,Cement, Nipples, Couplings 061-0000-66000 89.56 11/21/2022 0 Bank of Montreal Sling Online Scheduling - Software 001-0510-55000 46.74 11/21/2022 0 Bank of Montreal Thompson - Support Fan 030-0370-62500 415.94 11/21/2022 0 Bank of Montreal Lowes - Mailbox Repair 014-0000-66000 53.23 11/21/2022 0 Bank of Montreal Menards - Wood for Dirt Barn 019-1965-61900 1,975.54 11/21/2022 0 Bank of Montreal Galesburg Electric - New Light Bulbs & Recycled Bulbs 019-1910-66000 140.32 11/21/2022 0 Bank of Montreal MTC Communiciations - 11/22 Service Water Treatment Plant 061-0000-54000 89.95 11/21/2022 0 Bank of Montreal Lowes - Gloves, Fastners 019-1960-66000 15.72 11/21/2022 0 Bank of Montreal Inquire HIre - Background Check Transit 078-0000-51000 66.30 11/21/2022 0 Bank of Montreal Holt Supply- Misc Supplies 061-0000-66000 126.67 11/21/2022 0 Bank of Montreal AT&T - 10/22 Service 001-0510-54000 515.61 11/21/2022 0 Bank of Montreal Beaufort Street Parking Deck - Parking - IL - Fall Conf 001-0305-54500 1.00 11/21/2022 0 Bank of Montreal Garden Gate - Flower Arrangement Slagel Funeral -Tax E.Gugliotta 001-0000-10407 3.49 11/21/2022 0 Bank of Montreal Amazon - 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Shop Supplies 001-0450-66500 35.88 11/21/2022 0 Bank of Montreal Hilton Hotel - NTOA Training Huwe 001-0510-54500 327.12 11/21/2022 0 Bank of Montreal 11/22 Monthly Premiums 001-0510-47500 105.60 11/21/2022 0 Bank of Montreal Farm King- Batteries, Supplies 061-0000-66000 91.15 11/21/2022 0 Bank of Montreal Greenview Garden Center - Willow Tree 019-1920-66000 75.00 11/21/2022 0 Bank of Montreal Lowes - Duct Tape - Socket 019-1915-66000 16.96 11/21/2022 0 Bank of Montreal Amazon - High Visibility Jacket 001-0510-67500 49.38 11/21/2022 0 Bank of Montreal IDPH - EMTP License Renewal - Grodjesk 001-0605-55000 41.00 11/21/2022 0 Bank of Montreal Hy-Vee - Hot Dog Buns 019-1920-64125 19.14 11/21/2022 0 Bank of Montreal IL State Fire Marhsall - Lakeside Rec- IL OSFM Cert of Operation 019-1945-55700 127.25 11/21/2022 0 Bank of Montreal MATCO - Coolant System Tester 001-0445-66500 253.12 11/21/2022 0 Bank of Montreal Lowes - Hole Saw 001-0445-66500 38.98 11/21/2022 0 Bank of Montreal Oreily - Vehicle Maintenance Supplies 001-0605-65500 84.03 11/21/2022 0 Bank of Montreal DynDNS.com - Managed DNS Express 5 renewal (1 Month)001-0207-55800 24.00 11/21/2022 0 Bank of Montreal Jimmy Johns - Meals Software Training 10/26 Fire Dept 001-0605-54500 87.74 11/21/2022 0 Bank of Montreal Harbor Freight - Shop Tools, Jaw Puller Set -Tax R.Larson 030-0000-10407 3.06 11/21/2022 0 Bank of Montreal Phillips 66 - Diesel Fuel -Tractor 061-0000-62510 160.55 11/21/2022 0 Bank of Montreal Amazon - Name Tags/Markers/Employee Lunch 001-0120-58500 23.29 11/21/2022 0 Bank of Montreal Inquire HIre - Background Check Admin AST.078-0000-51000 40.00 11/21/2022 0 Bank of Montreal Amazon - Plastic Spoons 001-0510-61000 46.88 11/21/2022 0 Bank of Montreal Walmart - Return TV Stand 030-0000-10407 (65.00) 11/21/2022 0 Bank of Montreal Midstate-Hydraulic Hose 019-1920-65500 57.81 11/21/2022 0 Bank of Montreal LMC Truck - Sill Kit #544 019-1915-62500 134.85 11/21/2022 0 Bank of Montreal Menards - Misc Supplies 061-0000-66000 96.53 11/21/2022 0 Bank of Montreal Flofax/Rediform - 2023 Daily Planner - R.Slagel 001-0306-61000 77.30 11/21/2022 0 Bank of Montreal Dollar Tree- 11/22, 12/22 Craft Night Out supplies 019-1940-64000 10.00 11/21/2022 0 Bank of Montreal Birkeys - Wheel/Tire Combo #576 019-1915-62500 371.71 11/21/2022 0 Bank of Montreal Scott Equip - Weed Eater Line 020-0000-65500 113.98 11/21/2022 0 Bank of Montreal Menards - Caliper 061-0000-66500 48.96 11/21/2022 0 Bank of Montreal Strictly Tech - Network Cabinents 061-0000-61700 739.91 11/21/2022 0 Bank of Montreal Menards - Light Bulbs 030-0320-66000 74.98 11/21/2022 0 Bank of Montreal Anixter - Fiber Patch Cables 001-0207-61700 158.68 11/21/2022 0 Bank of Montreal Drury Hotles - Supervisor Training Hootman 001-0510-54500 627.45 11/21/2022 0 Bank of Montreal Office Specialist - 10/22 Services 061-0000-20102 337.18 11/21/2022 0 Bank of Montreal Champion Xpress Car Wash - M.Miller 001-0000-10407 10.00 11/21/2022 0 Bank of Montreal S&S Industrial Supply - Brake Cleaner, Batteries 001-0445-63000 169.69 11/21/2022 0 Bank of Montreal Sling - Online Staff Scheduling Service 019-1905-55800 138.02 11/21/2022 0 Bank of Montreal Allegra - Punch Tickets for Fixed Route 030-0370-51500 88.50 11/21/2022 0 Bank of Montreal LMC Truck - Sill Kit #600 001-0445-62500 134.80 11/21/2022 0 Bank of Montreal Century Link - 10/22 Service 001-0000-20102 1,611.79 11/21/2022 0 Bank of Montreal Verizon Wireless - 09/22 Services 019-0000-20102 216.09 11/21/2022 0 Bank of Montreal Caseys- Software Training Fire Dept 001-0605-54500 49.80 11/21/2022 0 Bank of Montreal Amazon - Shippling labels 001-0605-61000 17.98 11/21/2022 0 Bank of Montreal Office Specialist - 10/22 Services 078-0000-20102 54.83 11/21/2022 0 Bank of Montreal Verizon Wireless - 09/22 Services 061-0000-20102 29.40 11/21/2022 0 Bank of Montreal IL - AWWA - Webinar Training 061-0000-54500 96.00 11/21/2022 0 Bank of Montreal Farm King- Scrws, HItch,Pins 019-1915-65500 31.75 11/21/2022 0 Bank of Montreal Menards - Cleaning Supplies for Broiler 019-1960-66000 43.15 11/21/2022 0 Bank of Montreal Expedia -10/16 Hotel Training Champaign Lenz Rogers 001-0605-54500 144.91 11/21/2022 0 Bank of Montreal Amazon - 10/22 Macrame of the Month Supplies 019-1940-64000 19.99 11/21/2022 0 Bank of Montreal IL Tollway - Tolls for training travel 001-0510-54500 10.80 11/21/2022 0 Bank of Montreal Jimmy Johns - Software Training - Fire Dept 001-0605-54500 47.82 11/21/2022 0 Bank of Montreal Hy-Vee - 22-01 Misc Kitchen Supplies 021-0000-68000 61.84 11/21/2022 0 Bank of Montreal TLO - Trans Union - TLO Program Subscription 001-0510-55800 75.00 11/21/2022 0 Bank of Montreal Amazon - Color Coded Labels 001-0550-61700 175.61 11/21/2022 0 Bank of Montreal Lowes - Paint and supplies 019-1950-66000 75.85 11/21/2022 0 Bank of Montreal Martin Tractor - Two-Cycle Oil 061-0000-62500 17.52 11/21/2022 0 Bank of Montreal Kalahari Resort - Refund Cancel 1 night stay A.Jennings 001-0000-10407 (90.00) 11/21/2022 0 Bank of Montreal Amazon - 12 Cube Organizer 030-0370-61000 167.00 11/21/2022 0 Bank of Montreal UPS - Shipping 001-0605-53000 18.69 11/21/2022 0 Bank of Montreal Amazon - Tennis Balls 019-1945-64000 85.69 11/21/2022 0 Bank of Montreal Lowes - Lumber Dirt Building E.Linwood 019-1965-66000 20.98 11/21/2022 0 Bank of Montreal Walmart - Halloween Candy 001-0510-58500 257.42 11/21/2022 0 Bank of Montreal Galesburg Lumber - Lumber for Forms 014-0000-66000 123.96 11/21/2022 0 Bank of Montreal Hy-Vee - Hot Dog Buns, Coffee 019-1920-64125 35.53 11/21/2022 0 Bank of Montreal Amazon - Clasp Envelopes 001-0205-61000 24.20 11/21/2022 0 Bank of Montreal Hoerr Nursery - Trees for Parks 019-1915-63500 348.00 11/21/2022 0 Bank of Montreal Amazon - 10/22 Macrame of the Month Supplies 019-1940-64000 19.99 11/21/2022 0 Bank of Montreal Microsoft Store - Windows Upgrade - Tax 057-0000-10407 8.67 11/21/2022 0 Bank of Montreal Walmart - Treat Street Candy 001-0605-83100 274.88 11/21/2022 0 Bank of Montreal Expeida - Refund Hotel Sampier 001-0605-54500 (288.69) 11/21/2022 0 Bank of Montreal Comcast - 10/22 AV Room Cable 001-0207-54000 5.99 11/21/2022 0 Bank of Montreal Sto-Cote Products - Ice Rink Liner- Rotary Park 019-1915-66000 732.32 11/21/2022 0 Bank of Montreal Titanium - Display Port to HDMI Adapters 001-0207-61700 77.95 11/21/2022 0 Bank of Montreal QuickScores - Software License 019-1905-55000 49.00 11/21/2022 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 11/22/2022 0 Ameren Illinois 10/22 Heat #01147-55694 001-0000-20102 1,132.43 11/22/2022 0 Ameren Illinois 10/22 Electricity #01147-55694 018-0000-20102 114.61 11/22/2022 0 Ameren Illinois 10/22 Electricity #01147-55694 061-0000-20102 29,936.47 11/22/2022 0 Ameren Illinois 10/22 Electricity #01147-55694 024-0000-20102 27.09 11/22/2022 0 Ameren Illinois 10/22 Electricity #01147-55694 019-0000-20102 12,597.88 11/22/2022 0 Ameren Illinois 10/22 Electricity #01147-55694 020-0000-20102 915.58 11/22/2022 0 Ameren Illinois 10/22 Heat #01147-55694 019-0000-20102 2,356.11 11/22/2022 0 Ameren Illinois 10/22 Electricity #01147-55694 001-0000-20102 18,233.93 11/22/2022 0 Ameren Illinois 10/22 Heat #01147-55694 024-0000-20102 54.22 11/23/2022 0 Barash & Everett, LLC 10/22 Legal Fees 001-0145-51010 9,008.33 11/23/2022 0 BlueCross BlueShield of Illinois 12/22 Health Insurance Premiums 078-0000-20315 360,978.80 11/23/2022 0 Brandt Construction Co Monmouth Blvd Improvements from Henderson to Academy - Resurfaci 014-0000-55700 93,400.79 11/23/2022 0 Brandt Construction Co Monmouth Blvd Improvements from Henderson to Academy - Sidewalk 011-0000-78070 118,918.15 11/23/2022 0 Brandt Construction Co Monmouth Blvd Improvements from Henderson to Academy - Resurfaci 011-0000-55700 467,341.28 11/23/2022 0 Flexible Benefit Service LLC 10/22 Service 001-0120-56506 80.00 11/23/2022 4061 J W Summy Contracting Corp.DCEO RLF at 808 N Broad St 013-0000-83100 6,150.00 11/23/2022 20084 J W Summy Contracting Corp.CO #1 DCEO HELP Pilot at 808 N Broad St add for demo of porch ro 013-0000-83100 2,000.00 11/23/2022 20084 J W Summy Contracting Corp.DCEO HELP Pilot at 808 N Broad St 013-0000-83100 37,025.00 11/23/2022 97431 Knox County Recorders Office File 27 Weed/Trash/Demo Liens 001-0160-51300 225.00 11/23/2022 0 Laci Washabaugh 11/22/22 Running G-Force Clinic - 2 Sessions 019-1940-51400 700.00 11/23/2022 0 Traci Sharp 11/22/22 Running G-force Clinic 2 Sessions 019-1940-51400 700.00 11/23/2022 0 UMB Bank, N.A.RFDG BDS SRS 2017 - Registered Interest 061-0000-87300 131,140.63 11/23/2022 0 UMB Bank, N.A.RFDG BDS SRS 2017 - Matured Bonds 061-0000-25509 450,000.00 Grand Total 1,826,918.89$ _________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GPO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG, ILLINOIS DECEMBER 5, 2022 AGENDA ITEM: 2022 Property Tax Levy Ordinance SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information Systems recommend the City Council approve the 2022 Property Tax Levy Ordinance. BACKGROUND: Annually, the City Council establishes a dollar amount needed from property tax extensions by the County Clerk. This amount is then aggregated with other taxing districts resulting in individual tax bills on individual property. The City should receive the majority of the money collected from this levy in June and September of 2023. The 2022 tax levy request has been established at $9,707,763 which is an increase of 0% when compared to the total amount of the current year tax levy (2021) extension. The following table displays the levy request by use: DESCRIPTION 2022 LEVY AMOUNT $ CHANGE FROM 2021 LEVY EXTENSION % CHANGE FROM 2021 LEVY EXTENSION % OF TOTAL LEVY REQUEST Corporate $2,660,593 $62,240 2.4% 27% G.O. Bonds 0 0 0% 0% Social Security 250,100 25 0% 3% IMRF 285,000 120 0% 3% Police Pension 2,445,000 (33,523) (1.4%) 25% Fire Pension 2,351,000 (109,569) (4.5%) 24% Public Library 1,716,070 80,707 4.9% 18% Based on the current Estimated Assessed Value (EAV) for the 2022 tax levy, the estimated property tax rate for the City would be approximately $2.64 or zero cents more than the 2021 tax levy rate. The property tax rate is applied to individual tax bills. BUDGET IMPACT: The property tax levy will fund a portion of the City’s General Fund and Park & Recreation Fund general operations; IMRF obligations in the General Fund; the majority of the Public Library’s general operations; and the police pension and firefighters’ pension funds. SUPPORTING DOCUMENTS: 1. 2022 Property Tax Levy Estimation 2. 2023 Appropriations for Tax Levy 22-1035 Estimated Taxable Value (EAV)367,018,867$ Description Estimated Rate 2022 Levy Request 2021 Levy Extension $ Change in Levy % Change in Levy Galesburg City Corporate 0.357$ 1,310,688$ 1,222,190$ 88,498$ 7.24% Bonds - 0 0 - #DIV/0! IMRF 0.078 285,000 284,879 121 0.04% Social Security 0.068 250,100 250,075 25 0.01% Policemens Pension 0.666 2,445,000 2,478,523 (33,523) -1.35% Library 0.468 1,716,070 1,635,363 80,707 4.94% Body Totals 1.637$ 6,006,858$ 5,871,030$ 135,828$ 2.31% Galesburg City Fire Corporate 0.368$ 1,349,905 1,376,164$ (26,259)$ -1.91% Firemens Pension 0.641 2,351,000 2,460,569 (109,569) -4.45% Body Totals 1.008$ 3,700,905$ 3,836,733$ (135,828)$ -3.54% Grand Total 2.645$ 9,707,763$ 9,707,763$ -$ 0.00% Approved this ______ day of _________________________, 20____, by a roll call vote as follows: Roll Call #: ____________________________ Ayes: ___________________________________________________________________________________ ___________________________________________________________________________________ Nays: ___________________________________________________________________________________ Absent: __________________________________________________________________________________ . _______________________________ Peter Schwartzman, Mayor ATTEST: ________________________________________ Kelli R. Bennewitz, City Clerk Estimated Real Estate Extension Report KNOX COUNTY TAX YEAR - 2022 Special Ordinance No. _____________________ AN ORDINANCE MAKING THE LEVY FOR CORPORATE PURPOSES AND SPECIAL FUNDS, FOR THE CURRENT YEAR COMMENCING ON THE FIRST DAY OF JANUARY, 2023 AND ENDING ON THE THIRTY-FIRST DAY OF DECEMBER, 2023 FOR THE CITY FOR GALESBURG, ILLINOIS BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION 1. That a tax levy for the following sums of money, or as much thereof as may be authorized by law, to defray all expenses and liabilities of the City be, and the same is hereby levied for the purposes specified against all taxable property in the City for the fiscal year commencing on the first day of January, 2023, and ending on the thirty-first day of December, 2023. The specific amounts are levied for the purposes listed below, indicated by being placed in a separate column designated "Amount Raised by Taxation" which item appears at the right hand column of this ordinance. The tax so levied for the fiscal year of the City of Galesburg, and is for the appropriation amounts to be raised by taxation, the total of which has been determined as follows: Fund Description FY 23 Budget Amount Raised by Other than Taxation Amount Raised by Taxation General 20,270,215 19,221,667 1,048,548 General Fund Fire Department 7,752,115 6,402,210 1,349,905 Various Pensions and Social Security Contributions in General Fund: IMRF (285,000) 285,000 Social Security (250,100) 250,100 Police Pension (2,445,000) 2,445,000 Fire Pension (2,351,000) 2,351,000 001 Total General Fund 28,022,330 20,292,777 7,729,553 011 Motor Fuel Tax 1,695,000 1,695,000 - 013 Grants 8,494,270 8,494,270 - 014 City Gas Tax 1,122,670 1,122,670 - 015 Federal Special Enforcement - - - 016 Special Enforcement 36,650 36,650 - 017 911 Communications 124,665 124,665 - 018 Storm Water Utility 1,024,600 1,024,600 - 019 Parks & Recreation 5,835,755 5,573,615 262,140 020 Airport Operations 302,890 302,890 - 021 Foreign Fire 28,480 28,480 - 023 Property Redevelopment 1,456,190 1,456,190 - 024 Economic Development 1,494,915 1,494,915 - 025 CDBG Repayment 206,490 206,490 - 026 UDAG Repayment 856,320 856,320 - 030 Public Transportation Services 2,532,610 2,532,610 - 043 2016 GO Bond Debt Service 643,265 643,265 - 046 2011C Business Park Bonds 325,160 325,160 - 047 Business Dstrct 2013A GO Bonds 116,980 116,980 - 048 TIF 3 Regency Cap Proj 75,485 75,485 - 049 TIF IV 934,885 934,885 - 051 Players Fields Capital Imp 4,600 4,600 - 053 Building Repair & Maintenance 310,120 310,120 - 054 Planning Fund 1,325,000 1,325,000 - 057 Computer Replacement 415,400 415,400 - 058 Vehicle Replacement 716,850 716,850 - 059 Utility Tax Capital Projects 2,175,935 2,175,935 - 060 Seminary St Business District 40,010 40,010 - 1 Fund Description FY 23 Budget Amount Raised by Other than Taxation Amount Raised by Taxation 061 Water Operations 6,571,250 6,571,250 - 067 Refuse 3,120,785 3,120,785 - 078 Risk Management 1,152,545 1,152,545 - 085 OPEB Trust 1,800 1,800 - 088 Linwood Cemetery Trust 3,500 3,500 - 089 East Linwood Cemetery Trust 15,200 15,200 - 900 Public Library 2,795,170 1,079,100 1,716,070 Total All Other Funds 45,955,445 43,977,235 1,978,210 Total 2022 Appropriations for 2021 Tax Levy 73,977,775 64,270,012 9,707,763 SECTION 2. The City Clerk of the City of Galesburg is hereby directed to file with the County Clerk of Knox County, Illinois, a properly certified copy of the ordinance on or before the last Tuesday of December 2022. SECTION 3. The provisions of this ordinance are hereby declared to be separable, and if any section, phrase or provision shall for any reason by declared to be invalid, such declaration shall not the validity of the remainder of the sections, phrases or provisions hereof. SECTION 4. This section shall be in full force and effect after its passage and approval by the Mayor. SECTION 5. This ordinance is adopted pursuant to the state law of Illinois and the home rule authority provided pursuant to the Constitution of the State of Illinois. Approved this ______ day of _________________________, 20____, by a roll call vote as follows: Roll Call #: ____________________________ Ayes:______________________________________________________________________ Nays: ______________________________________________________________________ Absent ______________________________________________________________________ ________________________________ Peter Scwartzman, Mayor ATTEST: ________________________________________ Kelli R. Bennewitz, City Clerk 81,729,890 2 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by WEC Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 21, 2022 AGENDA ITEM: Approval of an ordinance granting a franchise to Comcast and associated Comcast franchise agreement. SUMMARY RECOMMENDATION: The City Manager and City Attorney recommend approval of the ordinance and franchise agreement with Comcast. BACKGROUND: The City Council approved a nonexclusive franchise agreement with Comcast in 2014 which expires December 31, 2022. It is proposed to approve a new nonexclusive franchise agreement with Comcast for a 10-year period. The terms of the agreement are essentially the same as the previous agreement and the city will continue to receive the 5% franchise fee that the city has received in the past. The city will also continue to receive basic cable to city owned buildings listed in Appendix A of the agreement. The Federal Communication Commission has ruled that Comcast can now deduct the cost to provide the basic cable from the city’s franchise fee; however, this ruling is currently under appeal at this time. Until the appeal is resolved, the City will not be charged for the basic cable to city owned buildings. If the appeal is not successful, Comcast will work with the city to implement the charges over time and the City can elect to reduce the number of services in order to reduce the cost. BUDGET IMPACT: The city will continue to receive the 5% franchise fee revenue that the city has received in the past. SUPPORTING DOCUMENTS: 1.Ordinance and Proposed Comcast Franchise Agreement 22-1036 ORDINANCE NO. _______ AN ORDINANCE GRANTING A NEW CABLE TELEVISION FRANCHISE TO COMCAST OF ILLINOIS/INDIANA/OHIO, L.L.C. FOR A NEW TERM UNTIL DECEMBER 31, 2032 SUBJECT TO THE CONDITIONS HEREIN WHEREAS, COMCAST OF ILLINOIS/INDIANA/OHIO L.L.C. (“Comcast”) is successor to the Cable Franchise granted to Insight Communication Midwest, LLC on May 20, 2002, and has applied for renewal of its non-exclusive cable franchise in the City of Galesburg, Illinois (“City”), pursuant to Section 626 of the Cable Act [47 U.S.C. § 546], and; WHEREAS, municipalities of the State of Illinois are authorized pursuant to Illinois statute (65 ILCS 5/11-42-11) to franchise cable television services; and WHEREAS, the City believes it is in the best interest of the public to renew the franchise of Comcast, under the terms attached to this franchise ordinance. NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Galesburg, Illinois, as follows: Section 1. The recitals contained above in the preamble of this Ordinance are hereby incorporated herein by reference, the same as if set forth in this Section of this Ordinance verbatim as findings of the City Council of the City of Galesburg, Illinois. Section 2. The City Council has determined that it is reasonable to grant a Cable Service Franchise (“Franchise”) to Comcast, a copy of such Franchise is (i) attached hereto, (ii) incorporated herein by reference, and (iii) hereby approved as to form, for a term until December 31, 2032. The Franchise shall only take effect upon adoption of this ordinance, subject to the following conditions subsequent: (1) execution by Comcast of the “Cable Television Franchise Agreement by and between the City of Galesburg and Comcast of Illinois/Indiana/Ohio, LLC, delivery to the City of Galesburg, Illinois City Clerk on or before December 31, 2022 (unless otherwise approved by the City Council), which acceptance shall be duly acknowledged before some officer authorized by law to administer oaths. The attached Franchise and Acceptance shall constitute a binding and enforceable contract between the City and Comcast; PROVIDED, that nothing in this ordinance shall be deemed to authorized operation of cable services within the City prior to the effective date of this ordinance; any operation in the rights-of-way without a valid and binding franchise accepted by Franchisee after December 31, 2022 shall be subject to such penalties and remedies as set forth in the Franchise, and as otherwise permitted by law; and failure of the conditions subsequent shall cause the authority granted herein to be null and void. Section 3. A copy of the attached Franchise has been delivered to Comcast in substantially the form attached hereto not less than seven days prior to this enactment. Section 4. The City shall, and the officials, agents and employees of the City are hereby authorized and directed to, take such further action, and execute such documents, certificates and instruments as may be necessary to carry out and comply with the intent of this ordinance. Section 5. Due to the urgency of the enactment of this Ordinance prior to the expiration of the current Franchise Agreement, this Ordinance shall be in full force and effect immediately on and after its passage and approval as provided by law and this Ordinance shall be published as may be provided by law. Approved this ______day of ____________________, 2022, by roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ Abstain: _______________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk STATE OF ILLINOIS ) ) SS COUNTY OF KNOX ) CERTIFICATE OF PUBLICATION I, Keli R. Bennewitz, certify that I am the duly elected and acting Municipal Clerk of the City of Galesburg, Illinois. I further certify that on the ____ day of _________, 2022, the Corporate Authorities of the City of Galesburg, Illinois passed and approved Ordinance No. ______ entitled: “AN ORDINANCE GRANTING A NEW CABLE TELEVISION FRANCHISE TO COMCAST OF ILLINOIS/INDIANA/OHIO, L.L.C. FOR A NEW TERM UNTIL DECEMBER 31, 2032 SUBJECT TO THE CONDITIONS HEREIN” Which provided by its terms that it should be published in pamphlet form. The pamphlet form of Ordinance No. ________, including the ordinance and a cover sheet thereof was prepared and a copy of such ordinance will be posted in the Galesburg City Hall, commencing on the _____ day of _______, 2022 and continuing for at least ten (10) days thereafter. Copies of such ordinance were also available for public inspection upon request at the office of the City Clerk. DATED at Galesburg, Illinois this ___ day of ________, 2022. ___________________________________ Kelli R. Bennewitz, City Clerk CABLE TELEVISION FRANCHISE AGREEMENT BY AND BETWEEN The CITY OF GALESBURG And COMCAST OF ILLINOIS/INDIANA/OHIO, LLC. This Franchise Agreement (hereinafter, the “Agreement” or “Franchise Agreement”) is made between the City of Galesburg, Illinois (hereinafter, the “City”) and Comcast of Illinois/Indiana/Ohio, LLC, (hereinafter, “Grantee”) this____ day of _________, ______ (the “Effective Date”). The City, having determined that the financial, legal, and technical abilities of the Grantee are reasonably sufficient to provide the services, facilities, and equipment necessary to meet the future cable-related needs of the community, desires to enter into this Franchise Agreement with the Grantee for the construction, operation and maintenance of a Cable System on the terms and conditions set forth herein. This Agreement is entered into by and between the parties under the authority of and shall be governed by the Cable Act, and the Illinois Municipal Code, as amended from time to time; provided that any provisions of the Illinois Municipal Code that are inconsistent with the Cable Act shall be deemed to be preempted and superseded. SECTION 1: Definition of Terms For the purpose of this Franchise Agreement, capitalized terms, phrases, words, and abbreviations shall have the meanings ascribed to them in the Cable Act, unless otherwise defined herein. "Cable Act" or "Act" means the Cable Communications Policy Act of 1984, as amended by the Cable Consumer Protection and Competition Act of 1992 and the Telecommunications Act of 1996, 47 U.S.C. §§ 521 et seq., as the same may be amended from time to time. “Cable Operator” means any Person or group of Persons who provides Cable Service over a Cable System and directly or through one or more affiliates owns a significant interest in such Cable System; or who otherwise controls or is responsible for, through any arrangement, the management and operation of such a Cable System. "Cable Service" or “Service” means the one-way transmission to Subscribers of Video Programming or Other Programming Service and Subscriber interaction, if any, which is required for the selection or use of such Video Programming or Other Programming Service. 2 “Cable System” or “System,” has the meaning set forth in 47 U.S.C. § 522 of the Cable Act, and means Grantee's facilities, consisting of a set of closed transmission paths and associated signal generation, reception and control equipment, that is designed to provide Cable Service which includes Video Programming and which is provided to multiple Subscribers within the Franchise Area, but such term does not include (i) a facility that serves only to re- transmit the television signals of one or more television broadcast stations; (ii) a facility that serves Subscribers without using any public right-of-way, (iii) a facility of a common carrier which is subject, in whole or in part, to the provisions of Title II of the Communications Act of 1934, as amended, except that such a facility shall be considered a Cable System (other than for purposes of section 621(c) of the Cable Act) to the extent such facility is used in the transmission of Video Programming directly to Subscribers, unless the extent of such use is solely to provide Interactive On-Demand Services; (iv) an open video system that complies with section 653 of the Cable Act; or (v) any facilities of any electric utility used solely for operating its electric utility systems. “Channel” or “Cable Channel” means a portion of the electromagnetic frequency spectrum which is used in a Cable System and which is capable of delivering a television channel as a television channel is defined by the Federal Communications Commission by regulation. “Customer” or “Subscriber” means a Person who lawfully receives and pays for Cable Service with the Grantee’s express permission. “FCC” means the Federal Communications Commission or successor governmental entity thereto. “Franchise” means the initial authorization, or renewal thereof, issued by the City, whether such authorization is designated as a franchise, agreement, permit, license, resolution, contract, certificate, ordinance or otherwise, which authorizes the construction or operation of the Cable System. “Franchise Agreement” or “Agreement” shall mean this Agreement and any amendments or modifications hereto. “Franchise Area” means the present legal boundaries of the City as of the Effective Date, and shall also include any additions thereto, by annexation or other legal means as provided in this Agreement. “Grantee” shall mean Comcast of Illinois/Indiana/Ohio, LLC. “Gross Revenue” means the Cable Service revenue received by the Grantee from the operation of the Cable System in the Franchise Area to provide Cable Services, calculated in accordance with generally accepted accounting principles. Cable Service revenue includes monthly Basic Cable Service, cable programming service regardless of Service Tier, premium and pay-per-view video fees, advertising and home shopping revenue, installation fees and equipment rental fees. Gross revenues shall also include such other revenue sources from Cable Service delivered over the Cable System as may now exist or hereafter develop, provided that such revenues, fees, receipts, or charges may be lawfully included in the gross revenue base for 3 purposes of computing the City’s permissible franchise fee under the Cable Act, as amended from time to time. Gross Revenue shall not include refundable deposits, bad debt, investment income, programming launch support payments, third party advertising sales commissions and agency fees, nor any taxes, fees or assessments imposed or assessed by any governmental authority. Gross Revenues shall include amounts collected from Subscribers for Franchise Fees pursuant to City of Dallas, Texas v. F.C.C., 118 F.3d 393 (5th Cir. 1997), and amounts collected from non-Subscriber revenues in accordance with the Court of Appeals decision resolving the case commonly known as the “Pasadena Decision,” City of Pasadena, California et. al., Petitions for Declaratory Ruling on Franchise Fee Pass Through Issues, CSR 5282-R, Memorandum Opinion and Order, 16 FCC Rcd. 18192 (2001), and In re: Texas Coalition of Cities for Utility Issues v. F.C.C., 324 F.3d 802 (5th Cir. 2003). “Initial Franchise Service Area” means that portion of the Franchise Area served by the Grantee’s Cable System as of the Effective Date of this Franchise Agreement. “Public, Educational and Governmental (PEG) Access Channel” shall mean a video Channel designated for non-commercial use by the City, the public, and/or educational institutions such as public or private schools, but not “home schools,” community colleges, and universities. “Public, Educational and Government (PEG) Access Programming” shall mean non- commercial programming produced by any City residents or organizations, schools and government entities and the use of designated facilities, equipment and/or Channels of the Cable System in accordance with 47 U.S.C. 531 and this Agreement. “Person” means any natural person or any association, firm, partnership, joint venture, corporation, or other legally recognized entity, whether for-profit or not-for profit, but shall not mean the City. “Public Way” shall mean, pursuant and in addition to the City’s Right of Way Ordinance (Title 97, Guideline and Requirements for Work on City Rights-of-Way), the surface of, and the space above and below, any street, alley, other land or waterway, dedicated or commonly used for pedestrian or vehicular traffic or other similar purposes, including, but not limited to, public utility easements and other easements dedicated for compatible uses, now or hereafter held by the City in the Franchise Area, to the extent that the City has the right and authority to authorize, regulate, or permit the location of facilities other than those of the City. Public Way shall not include any real or personal City property that is not specifically described in this definition and shall not include City buildings, fixtures, and other structures and improvements, regardless of whether they are situated in the Public Way. “Standard Installation” means those installations to Subscribers that are located up to one hundred twenty-five (125) feet from the existing distribution system (Cable System). “City” means the City of Galesburg, Illinois or the lawful successor, transferee, designee, or assignee thereof. “Video Programming” or “Programming” means programming provided by, or generally considered comparable to programming provided by, a television broadcast station. 4 SECTION 2: Grant of Authority 2.1. Pursuant to Section 621(a) of the Cable Act, 47 U.S.C. § 541 (a), and 65 ILCS 5/11-42-11(a) of the Illinois Municipal Code and Ordinance No. ______ approving and authorizing the execution of this Agreement, the City hereby grants to the Grantee a nonexclusive Franchise authorizing the Grantee to construct and operate a Cable System in the Public Ways within the Franchise Area, and for that purpose to erect, install, construct, repair, replace, reconstruct, maintain, or retain in any Public Way such poles, wires, cables, conductors, ducts, conduits, vaults, manholes, pedestals, amplifiers, appliances, attachments, and other related property or equipment as may be necessary or appurtenant to the Cable System, and to provide such services over the Cable System as may be lawfully allowed. 2.2. Term of Franchise. The term of the Franchise granted hereunder shall be ten (10) years from the Effective Date, unless the Franchise is renewed or is lawfully terminated in accordance with the terms of this Franchise Agreement and/or applicable law. From and after the Effective Date of this Franchise Agreement, the Parties acknowledge that this Franchise Agreement is intended to be the sole and exclusive Franchise Agreement between the Parties pertaining to the Grantee’s Franchise for the provision of Cable Service. 2.3. Renewal. Any renewal of this Franchise shall be governed by and comply with the provisions of Section 626 of the Cable Act, as amended, and any applicable State law which may exist at the time of renewal and which is not superseded by the Cable Act. 2.4. Police Powers. Nothing in this Franchise Agreement shall be construed as an abrogation by the City of any of its police powers to adopt and enforce generally applicable ordinances deemed necessary for the health, safety, and welfare of the public, and the Grantee shall comply with all generally applicable laws and ordinances enacted by the City pursuant to such police power. 2.5. Reservation of Authority. Nothing in this Franchise Agreement shall (A) abrogate the right of the City to perform any public works or public improvements of any description, (B) be construed as a waiver of any codes or ordinances of general applicability promulgated by the City, or (C) be construed as a waiver or release of the rights of the City in and to the Public Ways. 2.6. Competitive Equity. 2.6.1. In the event the City grants an additional Franchise to use and occupy any Public Way for the purposes of operating a Cable System, the additional Franchise shall only be granted in accordance with the Illinois Level Playing Field Statute, 65 ILCS 5/11-42-11. 2.6.2. In the event an application for a new cable television franchise or other similar authorization is filed with the City proposing to serve the Franchise Area, in whole or in part, the City shall to the extent permitted by law promptly notify the Grantee, or require the Grantee to be notified, and include a copy of such application. 5 2.6.3. Provided that appropriate vehicle safety markings have been deployed, Grantee’s vehicles shall be exempt from parking restrictions of the City while used in the course of installation, repair and maintenance work on the Cable System. SECTION 3: Construction and Maintenance of the Cable System 3.1. Except as may be otherwise provided in this Franchise Agreement, Grantee shall comply with all generally applicable provisions of Title 97 of the Municipal Code, entitled "Guidelines and Requirements for Work in the Rights-of-Way’ of the City of Galesburg as may be amended from time to time. 3.2. Aerial and Underground Construction. At the time of Cable System construction, if all of the transmission and distribution facilities of all of the respective public or municipal utilities in any area of the Franchise Area are underground, the Grantee shall place its Cable Systems’ transmission and distribution facilities underground, provided that such underground locations are actually capable of accommodating the Grantee’s cable and other equipment without technical degradation of the Cable System’s signal quality. In any region(s) of the Franchise Area where the transmission or distribution facilities of the respective public or municipal utilities are both aerial and underground, the Grantee shall have the discretion to construct, operate, and maintain all of its transmission and distribution facilities or any part thereof, aerially or underground. Nothing in this Section shall be construed to require the Grantee to construct, operate, or maintain underground any ground-mounted appurtenances such as customer taps, line extenders, system passive devices, amplifiers, power supplies, pedestals, or other related equipment. 3.3. Undergrounding and Beautification Projects. 3.3.1. In the event the City requires users of the Public Way who operate aerial facilities to relocate such aerial facilities underground, Grantee shall participate in the planning for relocation of its aerial facilities, if any, contemporaneously with such users. Grantee shall be reimbursed its relocation costs from public or private funds allocated for the project to the same extent as such funds are made available to other users of the Public Way, if any, provided that any utility’s exercise of authority granted under its tariff to charge consumers for the said utility’s cost of the project that are not reimbursed by the City shall not be considered to be public or private funds. 3.3.2. The Grantee shall not be required to relocate its facilities unless it has been afforded at least sixty (60) days notice of the necessity to relocate its facilities. Upon adequate notice the Grantee shall provide a written estimate of the cost associated with the work necessary to relocate its facilities. In instances where a third party is seeking the relocation of the Grantee’s facilities or where the Grantee is entitled to reimbursement pursuant to the preceding Section, the Grantee shall not be required to perform the relocation work until it has received payment for the relocation work. SECTION 4: Service Obligations 4.1. Initial Service Obligations. As of the Effective Date of this Agreement, Grantee’s Cable System has been designed to provide, and is capable of providing, Cable Service to 6 residential Customers throughout the Initial Franchise Service Area. The Grantee shall continue to make Cable Service available in the Initial Service Area throughout the term of this Agreement and Grantee shall extend its Cable System and provide service consistent with the provisions of this Franchise Agreement. 4.2. General Service Obligation. The Grantee shall make Cable Service available beyond the Initial Franchise Service Area to every residential dwelling unit within the Franchise Area where the minimum density is at least thirty (30) dwelling units per linear Cable System network mile as measured from the existing Cable System’s technically feasible connection point. Subject to the density requirement, Grantee shall offer Cable Service to all new homes or previously unserved homes located within one hundred twenty-five (125) feet of the Grantee’s distribution cable (e.g., a Standard Installation). 4.2.1. The Grantee may elect to provide Cable Service to areas not meeting the above density and distance standards. The Grantee may impose an additional charge in excess of its regular installation charge for any service installation requiring a drop or line extension in excess of a Standard Installation. Any such additional charge shall be computed on a time plus materials basis plus a reasonable rate of return. 4.3. Programming. The Grantee agrees to provide cable programming services in the following broad categories: Children General Entertainment Family Oriented Ethnic/Minority Sports Weather Educational Arts, Culture and Performing Arts News & Information Pursuant and subject to federal law, all Video Programming decisions, excluding PEG Access Programming, are at the sole discretion of the Grantee. 4.4. Technical Standards. The Grantee shall comply with all applicable technical standards of the FCC as published in 47 C.F.R., Part 76, Subpart K, as amended from time to time. The Grantee shall cooperate with the City in conducting inspections related to these standards upon reasonable prior written request from the City based on a significant number of Subscriber complaints. 4.5. Annexations and New/Planned Developments. In cases of annexation the City shall provide the Grantee written notice of such annexation. In cases of new construction, planned developments or property development where undergrounding or extension of the Cable System is required, the City shall provide or cause the developer or property owner to provide notice of the same. Such notices shall be provided at the time of notice to all utilities or other like occupants of the City’s Public Way. If advance notice of such annexation, new construction, planned development or property development is not provided, the Grantee shall be allowed an adequate time to prepare, plan and provide a detailed report as to the timeframe for it to construct its facilities and provide the services required under this Franchise Agreement. 7 4.6. Service to School Buildings and Governmental Facilities. 4.6.1. The City requests that Comcast provide Basic Cable Service (or its current equivalent) and one Digital Transport Adapter (or its current equivalent if equipment is necessary to receive the service) to one outlet at the locations specified in Attachment A. The City shall notify Comcast of its election to be invoiced at standard rates for these services and equipment or to have the charges deducted from the franchise fee payment due the City. In the event the FCC’s Third 621 Order is reversed on appeal (pending at the 6th Circuit at the time of this agreement) and that reversal becomes final, Comcast will provide the services set forth in this paragraph on a complimentary basis for the remaining term of the franchise. Additional services, equipment, and locations may be added at the City’s expense upon request but shall not be complimentary. 4.6.2. Long Drops. The Grantee may impose an additional charge in excess of its regular installation charge for any service installation requiring a drop or line extension in excess of a Standard Installation. Any such additional charge shall be computed on a time plus materials basis to be calculated on that portion of the installation that exceeds a Standard Installation. 4.7. Emergency Alerts. At all times during the term of this Franchise Agreement, the Grantee shall provide and maintain an “Emergency Alert System” (“EAS”) consistent with applicable Federal law and regulation – including 47 C.F.R., Part 11 and the “State of Illinois Emergency Alert System State Plan” – as may be amended from time to time. Should the City become qualified and authorized to activate the EAS, the Grantee shall provide instructions on the access and use of the EAS by the City to the City on an annual basis. The City agrees to indemnify and hold the Grantee harmless from any damages or penalties arising out of the negligence of the City, its employees or agents in using such system. 4.8. Customer Service Obligations. The City and Grantee acknowledge that the customer service standards and customer privacy protections are set forth in the Cable and Video Customer Protection Law, 220 ILCS 5/22-501 et seq. Enforcement of such requirements and standards and the penalties for non-compliance with such standards shall be consistent with the Cable and Video Customer Protection Law, 220 ILCS 5/22-501 et seq. SECTION 5: Oversight and Regulation by City 5.1. Franchise Fees. The Grantee shall pay to the City a Franchise Fee in an amount equal to five percent (5%) of annual Gross Revenues received from the operation of the Cable System to provide Cable Service in the Franchise Area; provided, however, that Grantee shall not be compelled to pay any higher percentage of fees than any other video service provider, under state authorization or otherwise, providing service in the Franchise Area. The payment of Franchise Fees shall be made on a quarterly basis and shall be due forty-five (45) days after the close of each calendar quarter. If mailed, the Franchise Fee shall be considered paid on the date it is postmarked. Each Franchise Fee payment shall be accompanied by a report prepared by a representative of the Grantee showing the basis for the computation of the franchise fees paid 8 during that period. Any undisputed Franchise Fee payment which remains unpaid in whole or in part, after the date specified herein shall be delinquent. For any delinquent Franchise Fee payments, Grantee shall make such payments including interest at the prime lending rate as quoted by JP Morgan Chase & Company or its successor, computed from time due until paid. Any undisputed overpayments made by the Grantee to the City shall be credited upon discovery of such overpayment until such time when the full value of such credit has been applied to the Franchise Fee liability otherwise accruing under this Section. 5.1.1. The Parties acknowledge that, at present, the Cable Act limits the City to collection of a maximum permissible Franchise Fee of five percent (5%) of Gross Revenues. In the event that a change in the Cable Act would allow the City to increase the Franchise Fee above five percent (5%), and the City actually proposes to increase the Franchise Fee in exercise of such authority, the City may amend the Franchise Fee percentage. Following the determination to increase the Franchise Fee and enactment of an ordinance enabling the same, the City shall notify the Grantee of its intent to collect the increased Franchise Fee, and Grantee shall have a reasonable time (not to be less than ninety (90) days from receipt of notice from the City) to effectuate any changes necessary to begin the collection of such increased Franchise Fee. In the event that the City increases said Franchise Fee, the Grantee shall notify its Subscribers of the City’s decision to increase said fee prior to the implementation of the collection of said fee from Subscribers as required by law. 5.1.2. In the event a change in state or federal law requires the City to reduce the franchise fee percentage that may be collected, the parties agree the Grantee shall reduce the percentage of franchise fees collected to the lower of: i) the maximum permissible franchise fee percentage; or ii) the lowest franchise fee percentage paid by any other Cable Operator granted a Cable Franchise by the City pursuant to the Cable Act, and Section 11-42-11 of the Illinois Municipal/Counties Code; provided that: (a) such amendment is in compliance with the change in state or federal law; (b) the City approves the amendment by ordinance; and (c) the City notifies Grantee at least ninety (90) days prior to the effective date of such an amendment. 5.1.3. Taxes Not Included. The Grantee acknowledges and agrees that the term “Franchise Fee” does not include any tax, fee, or assessment of general applicability (including any such tax, fee, or assessment imposed on both utilities and Cable Operators on their services but not including a tax, fee, or assessment which is unduly discriminatory against Cable Operators or Cable Subscribers). 5.2. Franchise Fees Subject to Audit. The City and Grantee acknowledge that the audit standards are set forth in the Illinois Municipal Code at 65 ILCS 5/11-42-11.05 (Municipal/County Franchise Fee Review; Requests For Information). Any audit shall be conducted in accordance with generally applicable auditing standards. 5.2.1 In accordance with 65 ILCS 5/11-42-11.05 (k), the City shall provide on an annual basis, a complete list of addresses within the corporate limits of the City. If an address is not included in the list or if no list is provided, the Grantee shall be held harmless for any franchise fee underpayments (including penalty and interest) from situsing errors. 9 5.3. Proprietary Information. Notwithstanding anything to the contrary set forth in this Agreement, the Grantee shall not be required to disclose information which it reasonably deems to be proprietary or confidential in nature, with the exception of the information directly related to an audit of Franchise Fees as set forth in Section 5.2. The City agrees to treat any information disclosed by the Grantee as confidential and only to disclose it to those employees, representatives, and agents of the City that have a need to know in order to enforce this Franchise Agreement and who agree to maintain the confidentiality of all such information. For purposes of this Section, the terms “proprietary or confidential” include, but are not limited to, information relating to the Cable System design, customer lists, marketing plans, financial information unrelated to the calculation of Franchise Fees or rates pursuant to FCC rules, or other information that is reasonably determined by the Grantee to be competitively sensitive. Grantee may make proprietary or confidential information available for inspection but not copying or removal by the Franchise Authority’s representative. In the event that the City has in its possession and receives a request under the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.), or similar law for the disclosure of information the Grantee has designated as confidential, trade secret or proprietary, the City shall notify Grantee of such request and cooperate with Grantee in opposing such request. Grantee shall indemnify and defend the City from and against any claims arising from the City’s opposition to disclosure of any information Grantee designates as proprietary or confidential. Compliance by the City with an opinion or directive from the Illinois Public Access Counselor or the Illinois Attorney General under the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq., or with a decision or order of a court with jurisdiction over the City, shall not be a violation of this Section. SECTION 6: Transfer of Cable System or Franchise or Control of Grantee 6.1. Neither the Grantee nor any other Person may transfer the Cable System or the Franchise without the prior written consent of the City, which consent shall not be unreasonably withheld or delayed. 6.2. No transfer of control of the Grantee, defined as an acquisition of fifty-one percent (51%) or greater ownership interest in Grantee, shall take place without the prior written consent of the City, which consent shall not be unreasonably withheld or delayed. 6.3. No consent shall be required, however, for (i) a transfer in trust, by mortgage, hypothecation, or by assignment of any rights, title, or interest of the Grantee in the Franchise or in the Cable System in order to secure indebtedness, or (ii) a transfer to an entity directly or indirectly owned or controlled by Comcast Corporation. 6.4. The Grantee, and any proposed transferee under this Section 6, shall submit a written application to the City containing or accompanied by such information as is required in accordance with applicable law and FCC regulations, specifically including a completed Form 394 or its successor, and in compliance with the processes established for transfers under FCC rules and regulations, including Section 617 of the Cable Act, 47 U.S.C. §537. Within thirty (30) days after receiving a request for consent, the City shall, in accordance with FCC rules and regulations, notify the Grantee in writing of the additional information, if any, it requires to determine the legal, financial and technical qualifications of the transferee or new controlling party. If the City has not taken final action on the Grantee’s request for consent within one 10 hundred twenty (120) days after receiving such request, consent shall be deemed granted. As a condition to granting of any consent, the City may require the transferee to agree in writing to assume the obligations of the Grantee under this Franchise Agreement. 6.5. Any transfer of control resulting from or after the appointment of a receiver or receivers or trustee or trustees, however denominated, designated to take over and conduct the business of the grantee, whether in a receivership, reorganization, bankruptcy or other action or proceeding, unless such receivership or trusteeship shall have been vacated prior to the expiration of a one hundred twenty (120) day period, shall be treated as a transfer of control pursuant to 47 U.S.C. §537 and require the City’s consent thereto in the manner described in Section 6 above. SECTION 7: Insurance and Indemnity 7.1. Insurance. Within thirty (30) days of the Effective Date of this Franchise Agreement, the Grantee shall, at its sole cost and expense, take out and maintain Commercial General Liability and Auto Liability Insurance. Such policy or policies shall be in the minimum amount of three million Dollars ($3,000,000.00) for bodily injury or death to any one Person, and Three Million Dollars ($3,000,000.00) for bodily injury or death of any two (2) or more persons resulting from one (I) occurrence, and Three Million Dollars ($3,000,000.00) for property damage resulting from anyone (1) accident. Such policy or policies shall be non- cancelable except upon thirty (30) days prior written notice to the City. The Grantee shall provide workers’ compensation coverage in accordance with applicable law. The County shall be named as an additional insured. Grantee shall provide certificates of insurance to the City showing that above enumerated policies of insurance are in force. An endorsement shall he provided which states that the coverage is primary insurance with respect to claims arising from Grantee's operation under this Franchise Agreement and that no other insurance maintained by the City will be called upon to contribute to a loss under this coverage. Standard form of cross- liability shall be afforded. 7.2. Indemnification. The Grantee shall indemnify, defend and hold harmless the City, its officers, employees, and agents (the “Indemnitees”) from and against any injuries, claims, demands, judgments, damages, losses and expenses, including reasonable attorney’s fees and costs of suit or defense (the “Indemnification Events”), arising in the course of the Grantee constructing and operating its Cable System within the City. The Grantee’s obligation with respect to the Indemnitees shall apply to Indemnification Events which may occur during the term of this Agreement, provided that the claim or action is initiated within the applicable statute of limitations, notwithstanding that the claim may be made or action filed subsequent to the termination or expiration of this Agreement. The City shall give the Grantee timely written notice of its obligation to indemnify and defend the City after the City’s receipt of a claim or action pursuant to this Section. For purposes of this Section, the word “timely” shall mean within a time period that does not cause prejudice to the respective positions of the Grantee and/or the City. If the City elects in its own discretion to employ additional counsel, the costs for such additional counsel for the City shall be the responsibility of the City. 11 7.2.1. The Grantee shall not indemnify the City for any liabilities, damages, costs or expense resulting from any conduct for which the City, its officers, employees and agents may be liable under the laws of the State of Illinois. 7.2.2. Nothing herein shall be construed to limit the Grantee’s duty to indemnify the City by reference to the limits of insurance coverage described in this Agreement. SECTION 8: Public, Educational and Governmental (PEG) Access 8.1. PEG . The Grantee shall provide for the City’s noncommercial Public, Educational and Governmental Access (“PEG”) Programming through two Channels (the “Channel”) on the Grantee’s Cable System. Unless otherwise agreed to by the City and the Grantee to the extent required by applicable law, the Channel may be carried on the Grantee’s basic digital service tier. The City’s PEG Access Programming shall be provided consistent with Section 611 of the Cable Act, as amended from time to time. 8.2. Rules and Procedures for Use of the PEG Access Channel. The City shall be responsible for establishing, and thereafter enforcing, rules for the non-commercial use of the PEG Access Channel and to promote the use and viewership of the Channel. 8.3. Allocation and Use of the PEG Access Channel. The Grantee does not relinquish its ownership of a Channel by designating it for PEG use. However, the PEG Access Channel is, and shall be, operated by the City. The City shall adopt rules and procedures under which Grantee may use the PEG Access Channel for the provision of Video Programming if the PEG Access channel is not being used for its designated purpose(s) pursuant to Section 611(d) of the Cable Act, 47 U.S.C. §531. 8.4. Editorial Control. Grantee shall not exercise any editorial control over any use of the PEG Access Channel except as permitted by 47 U.S.C. §531(e). 8.5. Origination Point. At such time that the City determines that it wants to establish the capability to allow its residents who subscribe to Grantee’s Cable Service to receive PEG Access Programming originated from Schools and/or City facilities (other than those having a signal point of origination at the time of the execution of this Agreement); or at such time that the City determines that it wants to change or upgrade a location from which PEG Access Programming is originated; the City will give the Grantee written notice detailing the point of origination and the capability sought by the City. The Grantee agrees to submit a cost estimate to implement the City’s plan within a reasonable period of time. After an agreement to reimburse the Grantee for its expenditure within a reasonable period of time, the Grantee will implement any necessary system changes within a reasonable period of time. 8.6. PEG Signal Quality. Provided the PEG signal feed is delivered by the City to the designated signal input point without material degradation, the PEG Channel delivery system from the designated signal input point shall meet the same FCC technical standards as the remainder of the Cable System set forth in this Agreement. 12 8.8. Grantee Use of Unused Time. Because the City and Grantee agree that a blank or underutilized PEG Access Channel is not in the public interest, in the event the City does not completely program a Channel, Grantee may utilize the Channel for its own purposes. Grantee may program unused time on the Channel subject to reclamation by the City upon no less than sixty (60) days’ notice. Except as otherwise provided herein, the programming of the PEG Access Channel with text messaging, or playback of previously aired programming shall not constitute unused time. Text messaging containing out of date or expired information for a period of thirty (30) days shall be considered unused time. A programming schedule that contains playback of previously aired programming that has not been updated for a period of ninety (90) days shall be considered unused time. Unused time shall be considered to be a period of time, in excess of six (6) hours, where no community produced programming of any kind can be viewed on a PEG Access Channel. Unused time shall not include periods of time where programming cannot be viewed that are caused by technical difficulties, transition of broadcast media, signal testing, replacement or repair of equipment, or installation or relocation of facilities. SECTION 9: Enforcement of Franchise 9.1. Notice of Violation or Default. In the event the City believes that the Grantee has not complied with a material term of the Franchise, it shall notify the Grantee in writing with specific details regarding the exact nature of the alleged noncompliance or default. 9.2. Grantee’s Right to Cure or Respond. The Grantee shall have thirty (30) days from the receipt of the City’s written notice: (A) to respond to the City, contesting the assertion of noncompliance or default; or (B) to cure such default; or (C) in the event that, by nature of the default, such default cannot be cured within the thirty (30) day period, initiate reasonable steps to remedy such default and notify the City of the steps being taken and the projected date that the cure will be completed. 9.3. Enforcement. Subject to applicable federal and state law, and following notice and an opportunity to cure and respond pursuant to the provisions of Section 9.2 above, in the event the City determines that the Grantee is in default of any material provision of the Franchise, the City may: 9.3.1. seek specific performance of any provision that reasonably lends itself to such remedy or seek other relief available at law, including declaratory or injunctive relief; or 9.3.2. in the case of a substantial or frequent default of a material provision of the Franchise, declare the Franchise Agreement to be revoked in accordance with the following: (i) The City shall give written notice to the Grantee of its intent to revoke the Franchise on the basis of a pattern of noncompliance by the Grantee. The notice shall set forth with specifity the exact nature of the noncompliance. The Grantee shall have ninety (90) days from the receipt of such notice to object in writing and to state its reasons for such objection. In the event the City has not received a response from the Grantee or upon receipt of 13 the response does not agree with the Grantee’s proposed remedy or in the event that the Grantee has not taken action to cure the default, it may then seek termination of the Franchise at a public hearing. The City shall cause to be served upon the Grantee, at least ten (10) days prior to such public hearing, a written notice specifying the time and place of such hearing and stating its intent to request termination of the Franchise. (ii) At the designated hearing, the City shall give the Grantee an opportunity to state its position on the matter, present evidence and question witnesses, after which the City shall determine whether or not the Franchise shall be terminated. The public hearing shall be on the record. A copy of the transcript shall be made available to the Grantee at its sole expense. The decision of the City shall be in writing and shall be delivered to the Grantee in a manner authorized by Section 10.2. The Grantee may appeal such determination to any court with jurisdiction within thirty (30) days after receipt of the City’s decision. 9.4. Remedies Not Exclusive. In addition to the remedies set forth in this Section 9, the Grantee acknowledges the City’s ability pursuant to Section 4.8 of this Franchise Agreement to enforce the requirements and standards, and the penalties for non-compliance with such standards, consistent with the Illinois Cable and Video Customer Protection Law. Notwithstanding the foregoing, nothing in this Agreement shall be interpreted to permit the City to exercise such rights and remedies in a manner that permits duplicative recovery from, or payments by, the Grantee. Such remedies may be exercised from time to time and as often and in such order as may be deemed expedient by the City. SECTION 10: Miscellaneous Provisions 10.1. Force Majeure. The Grantee shall not be held in default under, or in noncompliance with, the provisions of the Franchise, nor suffer any enforcement or penalty relating to noncompliance or default (including termination, cancellation or revocation of the Franchise), where such noncompliance or alleged defaults occurred or were caused by strike, riot, war, earthquake, flood, tidal wave, unusually severe rain or snow storm, hurricane, tornado or other catastrophic act of nature, labor disputes, failure of utility service necessary to operate the Cable System, governmental, administrative or judicial order or regulation or other event that is reasonably beyond the Grantee’s ability to anticipate or control. This provision also covers work delays caused by waiting for utility providers to service or monitor their own utility poles on which the Grantee’s cable or equipment is attached, as well as unavailability of materials or qualified labor to perform the work necessary. Non-compliance or default shall be corrected within a reasonable amount of time after force majeure has ceased. 10.2. Notice. Any notification that requires a response or action from a party to this franchise within a specific time-frame, or that would trigger a timeline that would affect one or both parties’ rights under this franchise, shall be in writing and shall be sufficiently given and served upon the other party by hand delivery, first class mail, registered or certified, return receipt requested, postage prepaid, or by reputable overnight courier service and addressed as follows: To the City: To the Grantee: 14 City of Galesburg Comcast of Illinois/Indiana/Ohio, LLC. 55 W. Tomkins Street 1500 McConnor Parkway Galesburg, IL 61401 Schaumburg, Illinois 60173 ATTN: City Manager ATTN: Sr. Director of Government Affairs Recognizing the widespread usage and acceptance of electronic forms of communication, emails and faxes will be acceptable as formal notification related to the conduct of general business amongst the parties to this contract, including but not limited to programming and price adjustment communications. Such communication should be addressed and directed to the person of record as specified above. Either party may change its address and addressee for notice by notice to the other party under this Section. 10.3. Entire Agreement. This Franchise Agreement embodies the entire understanding and agreement of the City and the Grantee with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and communications, whether written or oral. Except for ordinances adopted pursuant to Sections 2.4 and 2.5 of this Agreement, all ordinances or parts of ordinances related to the provision of Cable Service that are in conflict with or otherwise impose obligations different from the provisions of this Franchise Agreement are superseded by this Franchise Agreement. 10.3.1. The City may adopt a cable television/video service provider regulatory ordinance that complies with applicable law, provided the provisions of any such ordinance adopted subsequent to the Effective Date of this Franchise Agreement shall not apply to the Grantee during the term of this Franchise Agreement. 10.4. Severability. If any section, subsection, sentence, clause, phrase, or other portion of this Franchise Agreement is, for any reason, declared invalid, in whole or in part, by any court, agency, commission, legislative body, or other authority of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent portion. Such declaration shall not affect the validity of the remaining portions hereof, which other portions shall continue in full force and effect. If any material provision of this Agreement is made or found to be unenforceable by such a binding and final decision, either party may notify the other in writing that the Franchise has been materially altered by the change and of the election to begin negotiations to amend the Franchise in a manner consistent with said proceeding or enactment; provided, however, that any such negotiated modification shall be competitively neutral, and the parties shall be given sufficient time to implement any changes necessitated by the agreed-upon modification. 10.5. Governing Law. This Franchise Agreement shall be deemed to be executed in the State of Illinois, and shall be governed in all respects, including validity, interpretation and effect, and construed in accordance with, the laws of the State of Illinois and/or Federal law, as applicable. 10.6. Venue. Except as to any matter within the jurisdiction of the federal courts or the FCC, all judicial actions relating to any interpretation, enforcement, dispute resolution or any other aspect of this Agreement shall be brought in the Circuit Court of the State of Illinois, Knox 15 County, Illinois. Any matter brought pursuant to the jurisdiction of the federal court shall be brought in the United States District Court of the Northern District of Illinois. 10.7. Modification. Except as provided in Sections 5.1.1 and 5.1.2, no provision of this Franchise Agreement shall be amended or otherwise modified, in whole or in part, except by an instrument, in writing, duly executed by the City and the Grantee, which amendment shall be authorized on behalf of the City through the adoption of an appropriate ordinance or resolution by the City, as required by applicable law. 10.8. No Third-Party Beneficiaries. Nothing in this Franchise Agreement is intended to confer third-party beneficiary status on any person, individual, corporation or member of the public to enforce the terms of this Franchise Agreement. 10.9. No Waiver of Rights. Nothing in this Franchise Agreement shall be construed as a waiver of any rights, substantive or procedural, Grantee may have under Federal or state law unless such waiver is expressly stated herein. 10.10. Validity of Franchise Agreement. The parties acknowledge and agree in good faith on the validity of the provisions, terms and conditions of this Franchise Agreement, in their entirety, and that the Parties have the power and authority to enter into the provisions, terms, and conditions of this Agreement. 10.11. Authority to Sign Agreement. Grantee warrants to the City that it is authorized to execute, deliver and perform this Franchise Agreement. The individual signing this Franchise Agreement on behalf of the Grantee warrants to the City that s/he is authorized to execute this Franchise Agreement in the name of the Grantee. IN WITNESS WHEREOF, this Franchise Agreement has been executed by the duly authorized representatives of the parties as set forth below, as of the date set forth below: For the City of Galesburg: For Comcast of Illinois/Indiana/Ohio, LLC: By: __________________________ By: ____________________________ Name: _______________________ Name: __________________________ Title: ________________________ Title: ___________________________ Date: ________________________ Date: ___________________________ Attachment A 1 The Galesburg Public Library, 40 E. Simmons St., Galesburg IL 61401 2 Galesburg City Hall, 55 W. Tompkins St., Galesburg, IL 61401 3 Fremont Avenue Fire Station, 1455 W. Fremont St., Galesburg, IL 61401 4 Brooks Fire Station, l 575 E. Brooks St., Galesburg, IL 61401 5 Public Safety Building, l 50 S. Broad St., Galesburg, IL 61401 6 Lakeside Recreation Center, 1033 South Lake Storey Rd., Galesburg, IL 61401 7 Fire Training Center, 2233 Veterans Drive, Galesburg, IL 61401 8 Parks/Golf Maintenance building, 3535 Lincoln Park Dr., Galesburg, IL 61401 9 E. Linwood Cemetery, 1854 W. Main St., Galesburg, IL 61401 Prepared by: GPO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Approval of an Ordinance to increase the Home Rule Sales Tax Rate from 1.00% to 1.25%. SUMMARY RECOMMENDATION: The City Manager recommends approval of the Ordinance to increase the Home Rule Sales Tax Rate to 1.25%. BACKGROUND: If the City Council approves the Ordinance to increase the home rule sales tax from 1.00% to 1.25%, administration will file the ordinance with the State of Illinois Department of Revenue by March 31, 2023. The tax will become effective July 1, 2023; it is estimated that the City will receive its first payment in October 2023. BUDGET IMPACT: The additional .25% would generate approximately $950,000 annually in home rule sales tax revenue. SUPPORTING DOCUMENT: 1.Ordinance 22-1037 1 ORDINANCE NO. _________ AN ORDINANCE AMENDING THE RETAIL OCCUPATION TAX AND SERVICE OCCUPATION TAX (SALES TAX RATE) FOR THE CITY OF GALESBURG, ILLINOIS. WHEREAS, THE City Council has considered in open session an increase to the Sales Tax Rate for the City of Galesburg; AND, WHEREAS, Galesburg, as a Home Rule Municipality has the power to set its own rates for sales tax by ordinance without referendum pursuant to 65 ILCS 5/8-11-1 and 65 ILCS 5/8-11-5 of the Illinois Municipal Code. AND, WHEREAS, The City Council had determined that it is in the best interest of the City for furtherance of economic development; to provide additional revenue for infrastructure improvements; and to provide a budget neutral method of funding projects; to raise the sales tax percentage as allowed by state law as follows. NOW, THEREFORE, Be It Ordained by the City Council of the CITY OF GALESBURG, Knox County, Illinois, as follows: Section One: Effective July 1, 2023 and once notice properly given to the State of Illinois on or before March 31, 2023, the Retail and Service Occupation Taxes for the City of Galesburg Illinois shall be raised from 1.00% to 1.25% for retail sales and services which are not statutorily exempted from said tax. Section Two: A copy of this ordinance, properly certified by the City Clerk, shall be filed with the State of Illinois Department of Revenue, as well as placed on file with the Knox County Clerk, and shall be deemed notice to all of their future liability for remittance of this tax. Section Three: All ordinances or parts of ordinances in conflict herewith to the extent of such conflict are hereby repealed. If any section, paragraph, clause or provision of this ordinance shall be held to be invalid or unenforceable for any reason, the invalid or unenforceable section, paragraph, clause or provision shall not affect any of the remaining provisions of this ordinance. Section Four: This ordinance shall be in full force and effect upon its passage and publication as provided by law, and the charges and rates shall take effect on July 1, 2023. Approved this ______day of ____________________, 2022, by roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ 2 Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ Abstain: _______________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 3 COUNCIL LETTER CITY OF GALESBURG, ILLINOIS DECEMBER 5, 2022 AGENDA ITEM: Special Ordinance to approve the 2022 levy for the Special Service Area #1 (Downtown Area). SUMMARY RECOMMENDATION: It is recommended the City Council approve the Special Service Area Tax Levy Ordinance. BACKGROUND: On January 20, 1975, the City Council approved Special Ordinance No. 75- 4 which created, from the Special Service Area #1, a flat rate of $1 per $100 equalized assessed value. Money generated from this levy is utilized to pay maintenance services in the downtown area. On May 2, 1992 the Downtown Council requested that at the time their levy for bond repayment expired, a new tax replaced it in the amount of $1.50 per $100 of equalized assessed value to assist in covering operational expenses. Their request was approved and in 1995 the Downtown Council began receiving the new tax. The ordinance for the property tax stated that the tax shall not be levied for more than 10 years. On November 18, 2013, the City Council approved a ten-year extension of the $1.50 tax for the Special Service Area tax commencing on the 2014 property tax levy (payable in 2015). The tax levy must be approved in time to be filed with the Knox County Clerk by the last Tuesday in December 2022. BUDGET IMPACT: The City uses replacement taxes to make up the difference between the amount received from the levy and the contract amount. SUPPORTING DOCUMENTS: 1.SSA Tax Levy Ordinance 22-1038 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 3 SPECIAL ORDINANCE NUMBER ___________________ AN ORDINANCE MAKING THE LEVY FOR THE SPECIAL SERVICE AREA #1 FOR THE CURRENT FISCAL YEAR COMMENCING THE FIRST DAY OF JANUARY, 2023 AND ENDING ON THE THIRTY- FIRST DAY OF DECEMBER, 2023, FOR THE CITY OF GALESBURG, ILLINOIS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION 1: That a tax for the following sums of money, or as much thereof as may be authorized by law to defray all expenses and liabilities of the City be, and the same is, hereby levied for the purpose specified against all taxable property in the Special Service Area #1 in the City for the fiscal year commencing on the first day of January, 2023 and ending on the thirty- first day of December, 2023. SPECIAL SERVICE AREA #1 MAINTENANCE APPROPRIATED LEVIED Contractual Services SSA#1 Maintenance $215,930 Total SSA #1 Maintenance $215,930 Appropriated for the foregoing expenses of the Special Service Area #1 Maintenance from sources other than taxation. $74,361 Levied as tax for Special Service Area #1 Maintenance Fund the sum of $56,628 Levied as tax for Special Service Area #1 an Additional Maintenance Fund for Special Services $84,941 Total Levy for Special Service Area $141,569 SECTION 2. The City Clerk of Galesburg is hereby directed to file with the County Clerk of Knox County, Illinois, a properly certified copy of this ordinance on or before the last Tuesday of December 2022. SECTION 3. If any item or portion of this ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this ordinance. SECTION 4. That this ordinance shall be in full force and affect after its passage and approval and recording as provided by law. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 3 Approved this ____ day of _________________, 20____, by a roll call vote as follows: Roll Call #:_________________ Ayes:_______________________________________________________________________ Nays:_______________________________________________________________________ Absent:______________________________________________________________________ Abstain:_____________________________________________________________________ _______________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: EAV Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER DECEMBER 5, 2022 AGENDA ITEM: Resolution authorizing the purchase of a portion of a property commonly known as 849 S. Henderson Street, with a letter acknowledging assessed value of the land for partial donation of the property from Knox County Ventures, LLC. SUMMARY RECOMMENDATION: The City Manager and Director of Parks and Recreation recommends acceptance of the purchase of approximately 2.74 acres of land from Knox County Ventures, LLC with Mr. Michael Rassi as the representative, for potential future development of a public park. BACKGROUND: The City has been in discussions with Mr. Michael Rassi regarding the purchase of the east portion of the property for a future development of a park. The portion of real estate is a 2-lot subdivision of 849 South Henderson Street. This is located by Learning Connections, which was the former Cooke Elementary School. Knox County Ventures, LLC is selling a portion of the property to the City of Galesburg for $60,000 with a tax write off letter for the remaining land value of $50,000. The amount is based on the $110,000 value of the land The City of Galesburg plans to develop a future park on the property once funding comes available for development. BUDGET IMPACT: Funding could come from the Planning Fund (Fund 54) to acquire the property. SUPPORTING DOCUMENTS: 1.Resolution 2.Purchase Agreement 3.Plat 22-2072 Resolution No. ________ A RESOLUTION AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT A PART OF 849 S. HENDERSON STREET, FOR DEVELOPMENT OF A CITY OWNED PARK WHEREAS, Knox County Ventures, LLC, is the owner of a vacant lot located at a part of 849 S. Henderson Street, in Galesburg, Illinois; WHEREAS, the City of Galesburg wishes to purchase a portion of the vacant lot; WHEREAS, Knox County Ventures, LLC wishes to sell a portion of the vacant lot to the City of Galesburg; and WHEREAS, the City of Galesburg wishes to purchase the property so that they may develop a park at this site in the future; WHEREAS, the portion of the lot that Knox County Ventures, LLC is willing to sell has already been surveyed; WHEREAS, Knox County Ventures, LLC has applied for a subdivision plat for the property; WHEREAS, the assessed value of the property was $110,000.00, and Knox County Ventures, LLC is willing to sell the property for $60,000.00; WHEREAS, the City will provide Knox County Ventures, LLC with a tax write-off letter for the remaining $50,000.00 difference in the assessed value of the property; and WHEREAS, the City Council finds that the purchase of this real property is in the best interests of the citizens of Galesburg. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Galesburg, Knox County, Illinois as follows: SECTION 1: The foregoing recitals are hereby incorporated in this Resolution as though fully set forth herein. SECTION 2: The Mayor, City Clerk and City Attorney are directed to take any and all action necessary to purchase the following parcel of property: Legal Description PART OF BLOCK 101 IN SECOND SOUTHERN ADDITION TO THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS. MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID BLOCK 101; THENCE SOUTH 00°39'03" WEST, A DISTANCE OF 396.53 FEET ALONG THE EAST LINE OF SAID BLOCK 101 TO THE SOUTHEAST CORNER OF SAID BLOCK 101; THENCE NORTH 89°28'46" WEST, A DISTANCE OF 319.65 FEET ALONG THE SOUTH LINE OF SAID BLOCK 101; THENCE NORTH 00°39'03" EAST, A DISTANCE OF 283.44 FEET; THENCE SOUTH 89°29'16" EAST, A DISTANCE OF 64.77 FEET; THENCE NORTH 00°39'03" EAST, A DISTANCE OF 113.04 FEET TO THE NORTH LINE OF SAID BLOCK 101; THENCE SOUTH 89°29'16" EAST, A DISTANCE OF 254.88 FEET ALONG THE NORTH LINE OF SAID BLOCK 101 TO THE POINT OF BEGINNING, SAID LOT CONTAINS 2.74 ACRES MORE OR LESS, AND BEING SUBJECT TO EASEMENTS, AGREEMENTS OR RESTRICTIONS OF RECORD. PART OF: 99-15-305-004 SECTION 3: This Resolution shall be in full force and effect from and after its approval and passage as provided by law. Approved this ______day of ____________________, 2022, by roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ Abstain: _______________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk _____________________________________________________________________________________________ Prepared by: JAL Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Approval of 401(a) Money Purchase Plan Adoption and Trust Agreements SUMMARY RECOMMENDATION: To complete the establishment of the 401(a) Money Purchase Plan, approval of the Adoption and Trust Agreements is recommended. BACKGROUND: In accordance with the terms and conditions of employment for the new city manager, the city agrees to establish a 401(a) Money Purchase Plan with MissionSquare Retirement for the benefit of the city manager. To finalize implementation, approval of the Adoption & Trust Agreements is the second of two steps. The plan will be solely funded by contributions directly from the city manager’s annual salary. The city has agreed to make no contribution to the plan on his behalf. BUDGET IMPACT: No budget impact as the plan will be solely funded by the city manager. SUPPORTING DOCUMENTS: 1.Resolution 2.401(a) Money Purchase Plan Adoption & Trust Agreements 22-2073 Resolution No. ________ ESTABLISHMENT OF A 401(A) GOVERNMENTAL MONEY PURCHASE PLAN FOR THE CITY OF GALESBURG WHEREAS , the City of GALESBURG has employees rendering va luable services; and WHEREAS, the establishment of a money purchase retirement plan benefits employees by providing funds for retirement and funds for their beneficiaries in the event of death; and WHEREAS, the City of GALESBURG desires that its money purchase retirement plan be administered by ` NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: Section 1. That the City Council of the City of Galesburg hereby establishes a money purchase retirement plan (the "Plan") in the form of MissionSquare Retirement Governmental Money Purchase Plan & Trust, pursuant to the specific provision s of the Adoption Agreement. Section 2. The Plan shall be maintained for the exclusive benefit of eligible employees and their beneficiaries, as designated by the City Council. Section 3. The City of Galesburg hereby executes the MissionSquare Governmental Money Purchase Plan Adoption Agreement. Section 4. The City of Galesburg hereby executes the MissionSquare Governmental Money Purcha se Plan Trust Agreement. Section 5. The City Council hereby designates the Mayor to serve as authorizing agent on all necessary agreements needed to establish and implement the Plan. Section 6. The City Council hereby authorizes the Finance Director to invest funds in the Plan on behalf of the City of Galesburg. Approved this ______day of ____________________, 2022, by roll call vote as follows: Roll Call #: Ayes: _________________________________________________________________________ Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ Abstain: _______________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk MissionSquare Retirement Governmental Money Purchase Plan Trust Agreement The Employer hereby adopts and designates this Trust (“the Trust”) to receive and hold the assets of the MissionSquare Retirement Governmental Money Purchase Plan (“the Plan”). The Trust is adopted and designated in accordance with Section 2.22 of the Plan. The Trust shall hold all of the assets of the Plan derived from Employer and Employee contributions under the Plan, plus any income and gains thereon, less any losses, expenses and distributions to Participants and Beneficiaries. All capitalized terms in this instrument shall be interpreted consistent with Article II of the Plan. I. Trust. A trust is hereby created to hold all of the assets of the Plan for the exclusive benefit of Participants and Beneficiaries, except that taxes and expenses may be paid from the Trust as provided in Section III below. The trustee shall be the Employer or such other person which agrees to act in that capacity hereunder. II. Investment Powers. The trustee or the Plan Administrator, acting as agent for the trustee, shall have the powers listed in this Section II with respect to investment of the Trust assets, except to the extent that the investment of the Trust assets is controlled by Participants, pursuant to Sections 6.01 and 13.03 of the Plan. (a) To invest and reinvest the Trust without distinction between principal and income in common or preferred stocks, shares of regulated investment companies and other mutual funds, bonds, notes, debentures, mortgages, certificates of deposit, contracts with insurance companies including but not limited to insurance, individual or group annuity, deposit administration, guaranteed interest contracts, and deposits at reasonable rates of interest at banking institutions including but not limited to savings accounts and certificates of deposit. Assets of the Trust may be invested in securities that involve a higher degree of risk than investments that have demonstrated their investment performance over an extended period of time. (b) To invest and reinvest all or any part of the assets of the Trust in any common, collective or commingled trust fund that is maintained by a bank or other institution and that is available to employee plans qualified under section 401 of the Code, or any successor provisions thereto, and during the period of time that an investment through any such medium shall exist, to the extent of participation of the Plan, the declaration of trust of such common, collective, or commingled trust fund shall constitute a part of the Plan. (c) To invest and reinvest all or any part of the assets of the Trust in any group annuity, deposit administration or guaranteed interest contract issued by an insurance company or other financial institution on a commingled or collective basis with the assets of any other plan or trust qualified under section 401(a) of the Code or any other plan described in section 401(a)(24) of the Code, and such contract may be held or issued in the name of the Plan Administrator, or such custodian as the Plan Administrator may appoint, as agent and nominee for the Employer. During the period that an investment through any such con tract shall exist, to the extent of participation of the Plan, the terms and conditions of such contract shall constitute a part of the Plan. (d) To hold cash awaiting investment and to keep such portion of the Trust in cash or cash balances, without liability for interest, in such amounts as may from time to time be deemed to be reasonable and necessary to meet obligations under the Plan or otherwise to be in the best interests of the Plan. (e) To hold, to authorize the holding of, and to register any investment to the Trust in the name of the Plan, the Employer, or any nominee or agent of any of the foregoing, including the Plan Administrator, or in bearer form, to deposit or arrange for the deposit of securities in a qualified central depository even though, when so deposited, such securities may be merged and held in bulk in the name of the nominee of such depository with other securities deposited therein by any other person, and to organize corporations or trusts under the laws of any jurisdiction for the purpose of acquiring or holding title to any property for the Trust, all with or without the addition of words or other action to indicate that property is held in a fiduciary or representative capacity but the books and records of the Plan shall at all times show that all such investments are part of the Trust. (f) Upon such terms as may be deemed advisable by the Employer or the Plan Administrator, as the case may be, for the protection of the interests of the Plan or for the preservation of the value of an investment, to exercise and enforce by suit for legal or equitable remedies or by other action, or to waive any right or claim on behalf of the Plan or any default in any obligation owing to the Plan, to renew, extend the time for payment of, agree to a reduction in the rate of interest on, or agree to any other modification or change in the terms of any obligation owing to the Plan, to settle, compromise, adjust, or submit to arbitration any claim or right in favor of or against the Plan, to exercise and enforce any and all rights of foreclosure, bid for property in foreclosure, and take a deed in lieu of foreclosure with or without paying consideration therefor, to commence or defend suits or other legal proceedings whenever any interest of the Plan requires it, and to represent the Plan in all suits or legal proceedings in any court of law or equity or before any body or tribunal. (g) To employ suitable consultants, depositories, agents, and legal counsel on behalf of the Plan. (h) To open and maintain any bank account or accounts in the name of the Plan, the Employer, or any nominee or agent of the foregoing, including the Plan Administrator, in any bank or banks. (i) To do any and all other acts that may be deemed necessary to carry out any of the powers set forth herein. III. Taxes and Expenses. All taxes of any and all kinds whatsoever that may be levied or assessed under existing or future laws upon, or in respect to the Trust, or the income thereof, and all commissions or acquisitions or dispositions of securities and similar expenses of investment and reinvestment of the Trust, shall be paid from the Trust. Such reasonable compensation of the Plan Administrator, as may be agreed upon from time to time by the Employer and the Plan Administrator, and reimbursement for reasonable expenses incurred by the Plan Administrator in performance of its duties hereunder (including but not limited to fees for legal, accounting, investment and custodial services) shall also be paid from the Trust. However, no person who is a fiduciary within the meaning of section 3(21)(A) of ERISA and regulations promulgated thereunder, and who receives full-time pay from the Employer may receive compensation from the Trust, except for expenses properly and actually incurred. IV. Payment of Benefits. The payment of benefits from the Trust in accordance with the terms of the Plan may be made by the Plan Administrator, or by any custodian or other person so authorized by the Employer to make such disbursement. Benefits under the Plan shall be paid only if the Plan Administrator, custodian or other person, or the Employer if directing such person, decides in his/her discretion that the applicant is entitled to them. The Plan Administrator, custodian or other person shall not be liable with respect to any distribution of Trust assets made at the direction of the Employer. V. Valuation of Accounts. As of each Accounting Date, the Plan assets held in each investment fund offered shall be valued at fair market value and the investment income and gains or losses for each fund shall be determined. Such investment income and gains or losses shall be allocated proportionately among all Account balances on a fund-by-fund basis. The allocation shall be in the proportion that each such Account balance as of the immediately preceding Accounting Date bears to the total of all such Account balances, as of that Accounting Date. For purposes of this Trust, all Account balances include the Account balances of all Participants and Beneficiaries. VI. Participant Loan Accounts. Participant Loan Accounts shall be invested in accordance with Section 13.03 of the Plan. Such Accounts shall not share in any investment income and gains or losses of the investment funds described in Section 6.01. SIGNATURE & DATE Employer & Trustee: (“the Employer”) Signature of Authorized Representative: Print Name: Title: Attest: Date: _ _ / _ _ / _ _ _ _ (M) (D) (Y) 52582-0621-W2777 _____________________________________________________________________________________ Prepared by: TDM Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Bid recommendation, purchase two pick-up trucks for the Water Division. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Fleet Superintendent, and Purchasing Agent recommend that the City Council approve the bid in the amount of $63,966.00 (not including trade) submitted by Bob Ridings Inc. for this purchase. BACKGROUND: The Water Division planned to replace the vehicles in 2020 and 2021; however, the scheduled replacements were extended as a cost savings measure. Both vehicles have now served beyond their useful life and are in need of replacement as each vehicle is utilized daily by staff in the meter shop and has over 110,000 miles, ongoing mechanical issues and requires bodywork. A bid request for this procurement was advertised in the Galesburg Register Mail, published on the city website, and sent to seventeen vendors on file that regularly inquire about vehicle purchases. One bid was received as follows: Bid Results -Two Pickup Trucks Company Bob Ridings Inc City State Taylorville, IL 2 New Half Ton 2WD Pickup Trucks 63,966.00 Less Trade in of 2010 Ford F150 (1,000.00) Less Trade in of 2010 Ford F150 (1,000.00) Net Cost to City 61,966.00 Year / Make / Model 2023 Ram 1500 Classic Regular Cab 2WD Delivery Date Approx 150 days from order date The auto industry remains to be in a volatile state due to lack of production and high demand. As a result, the fleet superintendent was contacted by Ford of Galesburg to notify the city that the Ford order bank for F150 pickup trucks closed in October, so they were unable to submit a bid. 22-3047 _____________________________________________________________________________________ Prepared by: TDM Page 2 of 2 The bid submitted by Bob Ridings Inc in the amount of $61,966.00 included trade of the old units. City staff are confident each vehicle will result in higher returns using Purple Wave Auction and propose to auction the old vehicles once the new vehicles are put in production. City staff recommend approval of this purchase in the amount of $63,966.00 (not including trade). BUDGET IMPACT: There are funds budgeted in the Water Fund (061) for this purchase. SUPPORTING DOCUMENTS: None ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GPO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Approval of the December 31, 2023 Annual Budget SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information Systems recommend approval of the December 31, 2023 Annual Budget. BACKGROUND: The budget is the working plan for the operation of the City of Galesburg during the January 1 - December 31 fiscal year. Citizens, elected officials, and staff all play a vital role in preparing the many components of the budget. Although the City Manager is responsible for preparing and recommending a budget, the City Council determines the final budget document and the allocation of resources it represents. Preparation, review and adoption of the new budget year spans throughout the current year. The budget document is the result of the completion of a complex set of tasks including strategic planning, assessing the City’s financial condition, developing assumptions upon which to base budget projections, assessing needs, developing goals and objectives which will meet these needs, and estimating the costs of providing services. A public hearing is held prior to the final adoption of the budget in accordance with State Statutes. The public hearing for the December 31, 2023 Annual Budget was held on November 21, 2022. The budget is on display at the Galesburg Public Library and the City Clerk’s Office, City Hall. A copy may also be found on the City’s website, www.ci.galesburg.il.us. BUDGET IMPACT: The annual budget sets the legal spending limits for the December 31, 2023 fiscal year. The 2023 budget is as follows: Total Revenues: $66,732,850 Total Use of Fund Balance and/or Other Financial Resources: $8,805,610 Total Expenditures: $73,977,775 General Fund Revenue Total: $26,686,945 General Fund Expenditure Total: $28,022,330 General Fund Use of Fund Balance: $1,335,385 SUPPORTING DOCUMENTS: 1. 2023 Budget Fund Summary 22-4114 Fund/Division Fund/ Division Number 2023 Revenues Use from Other Sources 2023 Expenditures General Fund 001 City Council 105 163,340 City Manager 110 325,275 City Clerk 115 369,890 Human Resources/Benefits 120 251,935 Legal 145 185,690 Contracts and Subsidies 160 2,839,945 Finance 205 870,815 Management Information Systems 207 473,755 Planning 305 78,045 Inspections 306 925,830 Engineering 410 574,960 Fleet Services 445 540,740 Street and Bridge Maintenance 450 1,868,645 Fire and Police Commission 505 24,955 Police 510 8,519,555 School Crossing Guard 525 88,040 Communications and Records 550 2,157,530 Fire 605 7,752,115 Emergency Services 630 11,270 GENERAL FUND 26,686,945 1,335,385 28,022,330 SPECIAL REVENUE FUNDS Motor Fuel Tax 011 1,220,000 475,000 1,695,000 Grants 013 8,494,270 - 8,494,270 City Gas Tax 014 680,000 442,670 1,122,670 Special Enforcements 016 25,000 11,650 36,650 ETSB 017 124,665 - 124,665 Storm Water Utility 018 743,850 280,750 1,024,600 Park Fund 019 Park & Recreation Administration 1905 2,308,020 City Hall Buildings & Grounds 1910 188,150 PSB Buildings & Grounds 1911 132,600 Park Operation and Maintenance 1915 714,110 Golf Course 1920 884,280 Allison Campground 1925 96,175 Lake Storey Beach 1930 110,055 Lake Storey Pavilion 1935 101,700 Recreation Special Programs 1940 227,205 Lakeside Recreation Facility 1945 140,065 Lakeside Water Park 1950 257,355 Hawthorne Pool 1955 126,855 Hawthorne Gymnasium 1960 28,410 Maintenance of Linwood Cemetery 1965 220,525 City of Galesburg 2023 Budget Fund Summary Fund/Division Fund/ Division Number 2023 Revenues Use from Other Sources 2023 Expenditures City of Galesburg 2023 Budget Fund Summary Forestry 1975 280,585 Community Center 1980 19,665 Park Fund 4,739,695 1,096,060 5,835,755 Airport Fund 020 302,890 - 302,890 Foreign Fire 021 48,000 - 28,480 Property Redevelopment 023 695,300 760,890 1,456,190 Economic Development 024 1,110,735 384,180 1,494,915 CDBG Repayment 025 25,090 181,400 206,490 UDAG Repayment 026 45,160 811,160 856,320 Public Transportation Services 030 Handivan 320 953,725 Bus Subsidy 370 1,578,885 2,532,610 - 2,532,610 Public Transportation Projects 032 - - - Total Special Revenue Funds 20,787,265 4,443,760 25,211,505 DEBT SERVICE FUNDS 2016 GO Bond Debt Service 043 643,265 - 643,265 2011C Business Park 046 325,160 - 325,160 2013A Seminary Street Business District 047 116,980 - 116,980 Total Debt Service Funds 1,085,405 - 1,085,405 CAPITAL PROJECT FUNDS TIF 3 Regency Capital Project 048 74,480 1,005 75,485 TIF IV 049 343,140 591,745 934,885 TIF V 050 8,480 - 0 Player Fees 051 4,600 - 4,600 Building Repair & Maintenance 053 135,490 174,630 310,120 Planning Fund 054 50,000 1,275,000 1,325,000 Computer Replacement 057 102,700 312,700 415,400 Vehicle Replacement 058 1,543,525 - 716,850 Utility Tax Capital Projects 059 1,506,150 669,785 2,175,935 Seminary Street Business District 060 40,010 - 40,010 Total Capital Project Funds 3,808,575 3,024,865 5,998,285 ENTERPRISE FUNDS Water Operations 061 7,123,600 - 6,571,250 Refuse 067 3,120,850 - 3,120,785 Total Enterprise Funds 10,244,450 - 9,692,035 INTERNAL SERVICE FUNDS Risk Management 078 1,154,115 - 1,152,545 Total Internal Service Funds 1,154,115 - 1,152,545 Fund/Division Fund/ Division Number 2023 Revenues Use from Other Sources 2023 Expenditures City of Galesburg 2023 Budget Fund Summary TRUST/PENSION FUNDS OPEB Trust 085 141,025 - 1,800 Total Trust/Pension Funds 141,025 - 1,800 PERMANENT FUNDS Linwood Cemetery 088 1,900 1,600 3,500 East Linwood Cemetery 089 28,000 - 15,200 Total Permanent Funds 29,900 1,600 18,700 COMPONENT UNIT Galesburg Public Library 900 1,772,570 - 1,772,570 Galesburg Library Long Term Capital 915 1,022,600 - 1,022,600 Total Component Unit 2,795,170 - 2,795,170 Grand Total - All Funds 66,732,850$ 8,805,610$ 73,977,775$ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by CSG Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Consider selection of the former Churchill Junior High as the location of the proposed community center. SUMMARY RECOMMENDATION: Staff recommends the City Council provide direction regarding the selection of the former Churchill Junior High as the selected location for the proposed community center. BACKGROUND: The City of Galesburg has evaluated potential locations for a community center, including hiring Farnsworth in June 2022 to evaluate and provide cost estimates for four possible community center locations. At the September 26, 2022 City Council work session, the Farnsworth Group presented four location options to City Council for a community center – Churchill, Hawthorne, Gunther, and the former Library. At the time of that presentation, cost estimates were as follows: Location Type of Construction Total Estimated Costs Gunther New Construction $8,715,000 Churchill Renovation $6,000,000 Hawthorne New construction for Comm Ctr, renovation of Gym $5,950,000 Library Renovation $4,910,000 Since the time of the attached presentation, the initial estimates provided by Farnsworth have been revised. For Churchill, Farnsworth underestimated the cost to comply with codes and increased their cost for Churchill to $6.5 million. Also, for all options, they did not include architectural/engineering (A/E) services or fixtures, furnishings, and equipment (FFE). A/E cost 8.5% or $552,500 plus $300,000 for FFE for a total add-on for the Churchill option of $852,500. In addition, City Council had requested to also evaluate two additional potential locations – 820 E. Fifth Street and the old Cooke School. City staff investigated both of these options as well. The old Cooke School was found to not be an option, as the owner is not interested in selling or leasing space, as they are currently using their entire facility. Staff also provided information on the potential costs for new construction at the property located at 820 E. Fifth Street, and a concept of that option is also attached. This option would cost approximately $9,386,875 and is the same size as the proposed new construction on the Gunther site, which was included in the Farnsworth report. 22-4115 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by CSG Page 2 of 2 After the cost updates, the current estimated totals are as follows: Location Type of Construction Total Estimated Costs Gunther New Construction $9,755,775 820 E. Fifth New construction $9,386,875 Churchill Renovation $7,352,500 Hawthorne New construction for Comm Ctr, renovation of Gym $6,755,750 Library Renovation $5,627,350 At this time, staff seeks direction from the City Council regarding their support for selecting the former Churchill Junior High as the location for the proposed community center. If this item is approved, staff will work with Farnsworth Group to develop an agreement for A/E services to finalize the proposed spaces to be developed, provide final design concepts, and prepare bid documents for the project, which will be brought to City Council at a future meeting for approval. BUDGET IMPACT: Due to the desire to maintain reserves, the City should consider a quarter cent sales tax increase to support the Community Center and infrastructure improvements throughout the City as identified through the survey. This funding strategy would result in new revenue and will not have an impact on current operations or programs currently funded. SUPPORTING DOCUMENTS: 1. Galesburg Community Center Presentation by Farnsworth Group 2. Concept drawing for a community center at 820 E. Fifth Street GalesburgGalesburg Community Center GCC SITE SELECTION MEETINGSITE SELECTION MEETING 26 September, 202226 September, 2022 CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER Galesburg Community Center Program of Spaces Community Spaces Reception & Resource Center General Use Classroom 1 General Use Classroom 2 Craft Room with Storage Teaching Kitchen Teen Center with Office Computer Lab / Esports Media Studio (sound, video) Offices Circulation, Storage, Mech, etc. Community Room Space for 200 person event Gymnasium Single Court Gym - High School Total Area Other Options: Add Daycare Add Outdoor Track 2 Court Gym with Raised Track 11,000 SF 3,000 SF 7,500 SF 21,500 SF 14,000 SF 16,000 SF Community Room 3,000 SF Single Court Gym 7,500 SF Community Center 11,000 SF CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER66 49.599115.5132 1326666 1656682.56666280.5181.5297264297148231198.5181 66 198 26466 66 104.5104.5104.53382.566115.566 132 66 66 40 181.566 6633.5106 44 44 149.7559 58.4 44232.4 66666666232.25 232.2512766165 66 66 132 99 19819816566 66 66 66 160 22 25 26 20 23 24 2 3 5 9 11 10 8 7 15 13 9 3 6 2 3 5 1 4 3 8 1 2 3 1 2 21 14 12 4 5 4 6 22 1 2 333098.58139.5133.29 R 250.5214.582.543105.54011055 48 444048166.25 77.549.584.5 47.5 37.75 37.75 99 132 1323036 386164.189.26 R172.57 R128.7 R 2.85 58.25 R 41.2582.541.2556 127.5 159.5 105.5 191.5 3282.49 R65.02 R 231 33 33 99 7561.561.582.55433 667.542 182.23 R70.59 R3333335 66 49.5VAC.66 40.8930.4850.88DOC. 101301134.79 34.82 1.82 18.61 18.06 109.16113.8353.28 46.5552.4260.36147.34 R 84.85 R97.54 R31.21 49.38 R195.86 R 220.30 R131.03 R 82.29 R1.08 R 219.04 R76.33 R 97.57 R142.68 R57.19 R60.31 R5.0 R 126.04 R £¤150 ALLENS AVEE MAIN ST MULBERRY STS CHAMBERS ST9911502014 9914101023 9914101030 476 E MAIN ST 9914102013 9914102016 79 S CHAMBERS ST 9914103011 600 E MAIN ST 9914126011721 MULBERRY ST9914126012739 MULBERRY ST9914126013751 MULBERRY ST9914126014763 MULBERRY ST9914126016 748 E MAIN ST 9914126018 44 ALLENS AVE 9914126019 74 ALLENS AVE 9914126022 110 ALLENS AVE 9914126023 120 ALLENS AVE 9914126024 130 ALLENS AVE 9914126026 148 ALLENS AVE 9914126028 82 ALLENS AVE 9914127001784 E MAIN ST9914127002796 E MAIN ST9914127003808 E MAIN ST9914127014 43 ALLENS AVE 9914127015 59 ALLENS AVE 9914127016 9914127017 109 ALLENS AVE 9914127019 125 ALLENS AVE9914127020 135 ALLENS AVE 9914127021 149 ALLENS AVE 991412702399145020069914502007 128 S CHAMBERS ST476 E MAIN ST 39 S CHAMBERS ST 79 S CHAMBERS ST 600 E MAIN ST 721 MULBERRY ST739 MULBERRY ST751 MULBERRY ST763 MULBERRY ST748 E MAIN ST 32 ALLENS AVE 44 ALLENS AVE 74 ALLENS AVE 110 ALLENS AVE 120 ALLENS AVE 130 ALLENS AVE 148 ALLENS AVE 82 ALLENS AVE 784 E MAIN ST796 E MAIN ST808 E MAIN ST33 ALLENS AVE 43 ALLENS AVE 59 ALLENS AVE 109 ALLENS AVE 115 ALLENS AVE 125 ALLENS AVE 135 ALLENS AVE 149 ALLENS AVE August 04, 2022 /60 0 60 120 18030 Feet Aerial Public Works Department CITY OF GALESBURG Operating Under Council-Manager Government Since 1957 (WCARL) C:\Users\wcarl\Documents\ArcGIS\Projects\MyProject5\MyProject5.aprx 5.0 Acres+- GUNTHER SITE CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER GUNTHER SITE CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER GUNTHER SITE CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER PROBABLE COST: New Construction: Community building with single court gym Additional Costs: Site acquisition Site development, driveway, landscaping, parking, etc. TOTAL 1st Phase Only Future playing fields, demolition, and additional parking not included GUNTHER SITE CONSIDERATIONS: • Most prominent site • Most visibility • Most transformative • All new construction • Project could be phased with demoliton of existing buildings, further site development, additional sports and fitness facilities, etc. happening in the future • Study required to determine if existing structures can be remodelled to meet furture program needs • Railway proximity is not a concern for structure. $350/ SF $ 7,525,000 $190,000 $ 1 M (Allowance, verify existing conditions) $ 8,715,000 CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER EXISTING LIBRARY CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER EXISTING LIBRARY • 16,000 SF Renovation • 33,630 SF (Building Total) CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER EXISTING LIBRARY PROBABLE COST: Renovation: Main Floor Only Partial 16,000 SF Program area plus some fitness instead of gymnasium Additional Costs: 30’ x 60’ addition for active sports-- shooting hoops & badminton & pickleball Acquisition TOTAL CONSIDERATIONS: • Familiar to the public • Connectivity to downtown • Lack of parking • Low ceilings • No full gym possible • Modest addition required to meet fitness goals • Building structure/size/site are not a great fit for the community center program, possible with compromises $200 / SF $ 3.2 M $ 810,000 $ 500,000 $ 4,910,000 CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER HAWTHORNE CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER Community Center: • 14,000 SF Depicted • Room to expand (if desired) HAWTHORNE CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER PROBABLE COST: New Construction Community Center 14,000 SF Gym Upgrades - Allowances Additional Parking & Site Work - Allowances Bus Service TOTAL HAWTHORNE • Currently owned by the city • Existing gym • Ties to existing facilities • Not centrally located-- difficult to get to for significant portion of the population and would require dedicated transport • Space for sports facility expansion at this site - fieldhouse and outdoor expansion opportunities CONSIDERATIONS: $350 / SF $ 4.9 M $ 650,000 (1/4 cost of new) $ 400,000 $ ? (annual) $ 5,950,000 CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER INTRODUCTION TO SITE CHURCHILL CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER • 90,000 SF Existing CHURCHILL CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER CONSIDERATIONS: • Currently owned by the city • Existing gym • Existing building configuration works for community center program & day care option • Existing building issues need addressing: •Boilers / HVAC •Sprinklers •Accessibility •Abatement • Identify future use for unused portions of the building? Demolition of classroom wings inculuded in probable cost. PROBABLE COST: Renovation: Community Center 20,500 SF remodeling, Existing configuration is less efficient than new Gym Upgrades Building Issues Cover potential expansion area, not classroom wings Exterior Facade Repairs at Demolition Demolition TOTAL CONSIDERATIONS: $100 / SF $ 2.05 M $ 650,000 Allowance $ 2.6 M Allowance $ 100,000 Allowance $ 600,000 $ 6,000,000 CHURCHILL CITY OF GALESBURGGALESBURG, IL | DATE GALESBURG COMMUNITY/REC. CENTER Community Center Gymnasium Site Improvements Other Known Expenses Total Estimated Costs Project Schedule Add Daycare 60 kids (0-5) Add Exterior Walking Track Gunther New Consruction 14,000 SF (@350) New Construction 7,500 SF Parking and Driveway Allowance Acquisition Future Demolition Playing Fields 8 month construction typical New Construction 6,500 SF Est. Cost $4,900,000 $2,625,000 $1,000,000 $190,000 $8,715,000 $2,300,000 $400,000 Library Renovation 16,000 SF (@200) Mini Court Addition Fitness Renovation N/A Acquisition Start Feb 2024 Renovation 7,000 SF (@ 200) N/A Est. Cost $3,200,000 $810,000 $400,000 $500,000 $4,910,000 $1,400,000 Churchill Renovation 20,500 SF (@100) Renovation Allowance Minor Parking Improvements Required Upgrades Reroofing, boilers, etc Demolition Required Upgrades Concurrent New Construction 8,000 SF (@ 125) Est. Cost $2,050,000 $650,000 $200,000 $2,500,000 $600,000 $6,000,000 $1,000,000 $400,000 Hawthorn New Consruction 14,000 SF (@350) Renovation Allowance Add Parking and Paths Bus Service (annual) 8 month construction typical New Construction 5,600 SF Est. Cost $4,900,000 $650,000 $400,000 $5,950,000 $2,300,000 $400,000 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Consider a Minor Plat of the Cooke Subdivision. SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required public hearing during their November 15, 2022 meeting. On a vote of 7 ayes (Members Cochrane, Johnson, Leahy, Lee, McKelvie, Thomas, Uhlmann), zero nays and zero abstentions, the P&Z recommended approval of the Minor Plat with the installation of public sidewalk along the west side of Holton St being delayed until such time a plan is developed for a future public park. The City Manager and Director of Community Development concur with the P&Z’s recommendation. BACKGROUND: This proposed subdivision is a 2-lot subdivision of 849 South Henderson Street. If approved, the west portion of the property will remain under the current ownership. The east, approximately 2.74 acres, will be available for the City’s proposed purchase and potential future development of a public park. The property is currently zoned Institutional, and Parks and Playground is a Permissive use in this zoning district. BUDGET IMPACT: There would be no anticipated impact upon the budget if the Minor Plat is approved. SUPPORTING DOCUMENTS: 1.Aerial – General Location 2.Minor Plat of the Cooke Subdivision KNOX COUNTY Zoning Land Use North R1B-Single Family and M1-Light Industrial Residential and Office West R1B-Single Family Residential East R1B-Single Family Residential and parking lot South M2-Heavy Industrial Industrial 22-4116 AvenueAAvenueAW3rdSt AvenueASHendersonStW2ndSt SHendersonStW3rdSt W4thAve HoltonStW2ndSt AbingdonStW3rdSt AbingdonSt49.549.549.549.549.549.549.5202.75 49.9 49.9 202 202 49.86674.2557.755050666649.58.258.2549.549.549.549.549.549.549.549.549.549.549.549.549.549.549.549.549.549.549.5371.25 156.75 132 132 132 198666666198198999945 45 45 4566.5666666202 173.2549.8132.13 132 49.549.5180 180 180 180180 180 180 18049.549.549.5 49.549.549.549.549.549.549.549.549.566 66 66 666666666666198 198 123.75189.7582.566247.5528 528 999966.2132.04 66666666666666666666198 198198198198666666.15 66.15 132.2366 666666198198198 198 99 99 6613282.582.582.599999999132 66 66 528 132.21132.2132.34 132.36 66.17 66.17 66666666666666666666666666198528 528 166.7 166.7 167.3 167.3555555555555666666 3 6 7 3 4 1 4 5 8 9 16 2 2 7 6 1 2 6 9 5 4 3 5 2 1 2 8 12 7 10 11 1 6 3 9 8 5 4 13 12 11 10 22 23 24 25 26 12 5 6 1 4 3 2 7 8 9 11 14 13 35 32 31 4 39 3 38 13 14 2 15 1 10 10 3 2 1 11 12 1 5 6 8 9 5 4 12 11 6 5 4 3 2 9 10 10 9 8 7 12 7 11 5 6 41 9 8 7 666 16 16 TRACT B VAC.801981981989999999982.554.544.59949.549.541.2541.25198 330 363 444444132396396198.5198.5132603636165288 240 200.05196196.2499396429462 188 188188 90 53 98 R-613.11 157.84 93.21 66666666 16 16 66 666689 103 1005 699198.3664.60 S HENDERSON STW FOURTH ST W SECOND ST W THIRD STAVENUE AABINGDON STHOLTON ST9915303003 745 S HENDERSON ST 9915303004 767 SHENDERSONST 9915303006 785 S HENDERSON ST 9915303012690 WFIRST ST9915303013662 WFIRST ST9915303017 9915303018 9915303019 9915303020 777 S HENDERSON ST 9915303028 679 W SECOND ST 9915304009611 W SECOND ST9915304010609 WSECOND ST9915304014 764 ABINGDON ST 9915305004 849 S HENDERSON ST 9915306006 824 ABINGDON ST 9915306007 834 ABINGDON ST 9915306008 9915306009 9915306010 9915351002 9915351009 9915351010 9915351014 750 W THIRD ST 9915351015 9915352001 9916429012 768 S HENDERSON ST 9916429013 9916429014 9916429015 748 S HENDERSON ST 9916429023 745 AVENUE A 9916432003 9916432015 9916432017 872 S HENDERSON ST 9916432020 883 W THIRD ST 9916478004 947AVENUEA 9916478005 9916478006 9916478012 9916478013 944 S HENDERSONST9916478014 9916478015 950 S HENDERSONST 9916501043 ÀM-1 ÀI ÀR-1B ÀM-1 ÀM-2 ÀI Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community October 25, 2022 / Location of Subdivision 120 0 120 240 36060 Feet Minor Plat Community Development Department Operating Under Council-Manager Government Since 1957 Cooke Subdivision ____________________________________________________________________________________________ Prepared by: KDB Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Approve repairs to the 2011 Gillig fixed route bus for Public Transportation. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, Transit Manager, and Purchasing Agent recommend that the City Council waive normal purchasing policies and approve the repairs to bus 1107 in the amount of $49,092.86. BACKGROUND: The City of Galesburg Public Transportation fleet comprises of six buses. Due to the ramifications of the pandemic, the City of Galesburg as well as other Public Transportation agencies in the state are significantly behind in getting replacement buses through Federal or State of IL grant funding. Currently four of the six buses in the Public Transportation fleet are due for replacement, including the 2011 Gillig. At the time of this occurrence, City staff reached out to IDOT to discuss the repair issues with the fleet and get an idea of timelines for replacements. The City currently has a grant for the replacement of a bus (or two depending on cost) that is going through the approval process with IDOT. Upon approval, the City will be able to start the process of working with Gillig to build new buses. Gillig is indicating that this will be an eighteen month to twenty-four month process. Given this timeline, City staff requested of IDOT that repairs be allowed to be made to the existing bus 1107 utilizing COVID funds to cover the cost. Quotes were obtained from Thompson Trucking and Cummins for the necessary repairs to the unit. Both vendors, who have historically completed large repairs on the buses, indicated that the engine needed replaced due to age. Estimated quotes at the time were: Company Estimate Thompson Trucking $46,095.21 Cummins Sales & Service $56,380.29 Given the state of the transit fleet and that we are up to two years out on getting equipment, the engine replacement was authorized as an emergency situation. In completing the full repair to the 2011 Gillig, Thompson Trucking completed a full engine replacement to the unit as well as addressing a coolant leak on the bus. The full extent of the repairs could not be determined until the unit was dismantled. The final billing from Thompson Trucking is attached to this Council letter and included in the bills list for approval. The repairs performed were beyond the scope of what could be performed in house. BUDGET IMPACT: City of Galesburg Public Transportation has available COVID funds available to cover the cost of this repair. 22-4117 ____________________________________________________________________________________________ Prepared by: KDB Page 2 of 2 SUPPORTING DOCUMENTS: 1. Quotes from Thompson Truck and Trailer and Cummins Sales and Service 2. Final Invoice from Thompson Truck and Trailer 3665 W 83RD ST DAVENPORT, IA 52806 Phone: (563) 326-4002 Fax: (563) 326-2998 DATE INVOICE VIN CUSTOMER REFERENCE 15GGE2719B1092323 BILL TO CD ADVISOR BUS MODEL GILLIG MAKE 2011 YEAR ODOMETER OUTODOMETER IN 1 Engine Hours DELIVER TO 1 SALES TYPE TERMS ARSRET IN SERVICE DATE PROMISED 9/7/2022 1:12:13PM CUSTOMER UNIT # CITY OF GALESBURG - 11732 55 W TOMKINS ST GALESBURG IL 61401 P: (309) 345-3678 H: (309) 345-3678 O: (309) 345-3677 F: (309) 343-4765 CITY OF GALESBURG - 11732 55 W TOMKINS ST 122 S HENDERSON GALESBURG IL 61401 P: (309) 345-3678 SERVICE ESTIMATE: E103000443 x 1 09/07/2022DATE OPENED 9/7/2022 2:02:57PM TAG # ELECTRONIC ESTIMATE Estimate Operations JOB #1 A12 ENGINESRET COMPLAINT CUSTOMER REQUESTS QUOTE TO SWAP CUMMINS ENGINE IN GILLIG BUS CAUSE CORRECTION QTY ITEM DESCRIPTION UNIT PRICE EXTD PRICEVMRS -5,739.08103C/DR6443RX-CORE (DR6189D) ENG ISM 11 07 B 280@ 5,739.08-1 31,917.47103C/DR7742RX ENG ISL 8.9 10 U 280@2200 31,917.47 1 6,298.99103C/DR7742RX-CORE (DR6506D) ENG ISL 8.9 10 U 280 6,298.99 1 17.83103X/26-PB B'LASTER 18 OZ PEN CAT 17.83 1 12,350.00LABOR A12 ENGINE 450.00FRTSHIPPING 450.00 1 800.00miscINCIDENTAL PARTS TO RETRO FIT ENGINE 800.00 1 Parts: 32,495.21 Labor: 12,350.00 Misc: 1,250.00 Sublet: 0 TOTAL JOB #1 A12 46,095.21 Estimate Operations Totals $46,095.21Parts: $32,495.21 Labor: $12,350.00 Misc: $1,250.00 Sublet: $0.00 Please Remit Payment to: THOMPSON TRUCK & TRAILER 7820 6TH STREET SW CEDAR RAPIDS, IA 52404 PLEASE NOTE Customer Signature:DATE/TIME $350.00 $0.00 $0.00 $46,445.21TOTAL TAX MISC SUPPLIES SHOP SUPPLIES TERMS: NET. NO CASH DISCOUNT. PAYMENT DUE BY 10TH OF MONTH FOLLOWING PURCHASE. A FINANCE CHARGE OF 1.65% PER MONTH, ANNUAL RATE OF 19.8% WILL BE CHARGED ON ACCOUNTS WHICH HAVE BALANCES 30 DAYS OR MORE PAST DUE. 25% HANDLING CHARGE ON ALL PARTS RETURNED FOR CREDIT OR EXCHANGE. ALL CLAIMS AND RETURNED GOODS MUST BE ACCOMPANIED BY THIS BILL. NO RETURNS AFTER 30 DAYS. ***NOTE*** YOU ARE RESPONSIBLE TO RE-TORQUE YOUR WHEEL NUTS AFTER 100 MILES OF TRAVEL SUBSEQUENT TO ANY WORK PERFORMED ON YOUR TRUCK OR TRAILER, IN OUR SHOP. THANK YOU FOR YOUR BUSINESS! Released To:DATE/TIME LABOR SUBLET MISC PARTS SUBTOTAL ESTIMATED BILLED $12,350.00 $46,095.21 $1,250.00 $32,495.21 $0.00 Page 1 of 1 9/9/2022 7:46:15AMPrinted On: 06-SEP-2022 1107 ISL9 CM2250 GILLIG PHANTOM (BUS) 08-AUG-2011 30-AUG-2022 CPL373300 73248397 COMPLAINT CAUSE CORRECTION COVERAGE REMARK METAL IN PAN QUOTE FOR ENGINE REPLACEMENT. THIS DOES NOT COVER ANY OEM PARTS FOUND FAILED AT ENGINE REMOVAL. THIS QUOTE INCLUDES THE TIME ALREADY IN THE UNIT. METAL IN PAN METAL IN PAN QUOTE FOR ENGINE REPLACEMENT. THIS DOES NOT COVER ANY OEM PARTS FOUND FAILED AT ENGINE REMOVAL. THIS QUOTE INCLUDES THE TIME ALREADY IN THE UNIT. CUSTOMER BILLIABLE THANK YOU FOR USING CUMMINS SALES & SERVICE. GALESBURG TRANSIT 1025 MONMOUTH BLVD GALESBURG, IL 61401- Billing Inquiries? Call (877)480-6970 91597 226654 GALESBURG TRANSIT 567 S FARNHAM ST GALESBURG, IL 61401-*** CHARGE *** ESTIMATE NORMAL IL BRANCH 450 W NORTHTOWN ROAD NORMAL, IL 61761- 1 0.00 THERE ARE ADDITIONAL CONTRACT TERMS ON THE REVERSE SIDE OF THIS DOCUMENT, INCLUDING LIMITATION ON WARRANTIES AND REMEDIES, WHICH ARE EXPRESSLY INCORPORATED HEREIN AND WHICH PURCHASER ACKNOWLEDGES HAVE BEEN READ AND FULLY UNDERSTOOD. Payment terms are 30 days from invoice date unless otherwise agreed upon in writing. Remit to: Cummins Sales and Service PO Box 772639 Detroit, MI 48277-2639 TO PAY ONLINE LOGON TO customerpayment.cummins.com (309)452-4454 AUTHORIZED BY (print name)____________________________________SIGNATURE___________________________DATE_______________________ DIAGNOSTIC CHARGE: PAGE OF INVOICE NO OWNERBILL TO B1092323OSN/MSN/VIN RON LARSON - 309 3424242 Completion date : 31-Aug-2022 11:38AM. Estimate expires : 29-Sep-2022 11:38AM. 1 1 9 12 0 0 0 0 DR7729RX MISC PARTS P BL 1 S GN2 15W-40 1 GAL OAT C1-NSPART4 C1-NSPART4 VALVOLINE FLG 35,138.47 1,500.00 18.24 18.25 35,138.47 1,500.00 164.16 219.00 DR7729RX MISC PARTS C891007GA CC36077 SURCHARGE TOTAL: 0.00 PARTS COVERAGE CREDIT: LABOR COVERAGE CREDIT: TRAVEL COVERAGE CREDIT: TOTAL PARTS: TOTAL LABOR: 37,021.63 18,832.61 526.05 0.00 0.00 0.00 37,021.63 18,832.61 PARTS: LABOR: TRAVEL: CR CR CR 2 TERMS AND CONDITIONS These Terms and Conditions, together with the estimate/quote (the "Quote") and/or invoice ("Invoice") attached to these Terms and Conditions, are hereinafter collectively referred to as this "Agreement" and shall constitute the entire agreement between the customer ("Customer") identified on the Quote and/or Invoice and Cummins Inc. ("Cummins") and supersede any previous agreement or understanding (oral or written) between the parties with respect to the subject matter of this Agreement. Customer shall be deemed to have made an unqualified acceptance of these Terms and Conditions and it shall become a binding agreement between the parties on the earliest of the following to occur: (i) Cummins' receipt of Customer's purchase order or purchase order number; (ii) Customer's signing or acknowledgment of this Agreement; (iii) Cummins' release of Products to production pursuant to Customer's oral or written instruction or direction; (iv) Customer's payment of any amounts due to Cummins; or (v) any other event constituting acceptance under applicable law. No prior inconsistent course of dealing, course of performance, or usage of trade, if any, constitutes a waiver of, or serves to explain or interpret, the Terms and Conditions set forth in this Agreement. Electronic transactions between Customer and Cummins will be solely governed by the Terms and Conditions of this Agreement, and any terms and conditions on Customer's website or other internet site will be null and void and of no legal effect on Cummins. In the event Customer delivers, references, incorporates by reference, or produces any purchase order or document, any terms and conditions related thereto: (i) shall be null and void and of no legal effect on Cummins, and (ii) this Agreement shall remain the governing terms of the transaction. SCOPE OF SERVICES; PERFORMANCE OF SERVICES Cummins shall supply part(s) and/or component(s) and/or engine(s) and/or generator set(s) ("Goods") and/or perform the maintenance and/or repair ("Services") on the equipment identified in the Quote and/or Invoice ("Equipment"), if applicable, in accordance with the specifications in the Quote and/or Invoice. No additional services or goods are included in this Agreement unless agreed upon by the parties in writing, or otherwise, as applicable. CUSTOMER OBLIGATIONS If necessary, Customer shall provide Cummins safe and free access to Customer's site and arrange for all related services and utilities necessary for Cummins to safely and freely perform the Services. During the performance of the Services, Customer shall fully and completely secure all or any part of any facility where the Equipment is located to remove and mitigate any and all safety issues and risks, including but not limited to injury to facility occupants, customers, invitees, or any third party and/or property damage or work interruption arising out of the Services. If applicable, Customer shall make all necessary arrangements to address and mitigate the consequences of any electrical service interruption which might occur during the Services. Customer is responsible for operating and maintaining the Equipment in accordance with the owner's manual for the Equipment. INVOICING AND PAYMENT Unless otherwise agreed to by the parties in writing and subject to credit approval by Cummins, payments are due thirty (30) days from the date of Invoice. If Customer does not have approved credit with Cummins, as solely determined by Cummins, payments are due in advance or at the time of supply of the Goods and/or Services. If payment is not received when due, in addition to any rights Cummins may have at law, Cummins may charge Customer eighteen percent (18%) interest annually on late payments, or the maximum amount allowed by law. Customer agrees to pay all Cummins' costs and expenses (including all reasonable attorneys' fees) related to Cummins' enforcement and collection of unpaid invoices, or any other enforcement of this Agreement by Cummins. TAXES; EXEMPTIONS The Invoice includes all applicable local, state, or federal sales and/or use or similar taxes which Cummins is required by applicable laws to collect from Customer under this Agreement. Customer must provide a valid tax exemption certificate or direct payment certificate prior to shipment of the Goods or performance of the Services, or such taxes will be included in the Invoice. DELIVERY; TITLE AND RISK OF LOSS Unless otherwise agreed in writing by the parties, any Goods supplied under this Agreement shall be delivered FOB Origin, freight prepaid to the first destination. If agreed, any charges for third party freight are subject to adjustment to reflect any change in price at time of shipment. Unless otherwise agreed to, packaging method, shipping documents and manner, route and carrier and delivery shall be as Cummins deems appropriate. All shipments are made within normal business hours, Monday through Friday. Unless otherwise agreed in writing by the parties, title and risk of loss for any Goods sold under this Agreement shall pass to Customer upon delivery of Goods by Cummins to freight carrier or to Customer at pickup at Cummins' facility. DELAYS Any delivery, shipping, installation, or performance dates indicated in this Agreement are estimated and not guaranteed. Further, delivery time is subject to confirmation at time of order. Cummins shall not be liable to Customer or any third party for any loss, damage, or expense suffered by Customer or third party due to any delay in delivery, shipping, installation, or performance, however occasioned, including any delays in performance that result directly or indirectly from acts of Customer or causes beyond Cummins' control, including but not limited to acts of God, accidents, fire, explosions, flood, unusual weather conditions, acts of government authority, or labor disputes. AS A RESULT OF THE OUTBREAK OF THE DISEASE COVID-19 ARISING FROM THE NOVEL CORONAVIRUS, TEMPORARY DELAYS IN DELIVERY, LABOUR OR SERVICES FROM CUMMINS AND ITS SUB-SUPPLIERS OR SUBCONTRACTORS MAY OCCUR. AMONG OTHER FACTORS, CUMMINS' DELIVERY OBLIGATIONS ARE SUBJECT TO CORRECT AND PUNCTUAL SUPPLY FROM OUR SUB-SUPPLIERS OR SUBCONTRACTORS, AND CUMMINS RESERVES THE RIGHT TO MAKE PARTIAL DELIVERIES OR MODIFY ITS LABOUR OR SERVICE. WHILE CUMMINS SHALL MAKE EVERY COMMERCIALLY REASONABLE EFFORT TO MEET THE DELIVERY, SERVICE OR COMPLETION OBLIGATIONS SET FORTH HEREIN, SUCH DATES ARE SUBJECT TO CHANGE. LIMITED WARRANTIES New Goods: New Goods purchased or supplied under this Agreement are governed by the express written manufacturers' warranty. No other warranty for Goods supplied under this Agreement is provided under this Agreement. Cummins Exchange Components, Other Exchange Components, and Recon: Cummins will administer the Cummins exchange component warranty and the warranties of other manufacturers' exchange components or Recon Components which are sold by Cummins. In the event of defects in such items, only manufacturers' warranties will apply. HHP Exchange Engine: HHP Exchange Engines remanufactured by Cummins under this Agreement are governed by the express Cummins' written warranty. No other warranty for HHP exchange Engines supplied under this Agreement is provided under this Agreement. General Service Work: All Services shall be free from defects in workmanship (i) for power generation equipment (including engines in such equipment), for a period of ninety (90) days after completion of Services or 500 hours of operation, whichever occurs first; or (ii) for engines, for a period of ninety (90) days after completion of Services, 25,000 miles or 900 hours of operation, whichever occurs first. In the event of a warrantable defect in workmanship of Services supplied under this Agreement ("Warrantable Defect"), Cummins' obligation shall be solely limited to correcting the Warrantable Defect. Cummins shall correct the Warrantable Defect where (i) such Warrantable Defect becomes apparent to Customer during the warranty period; (ii) Cummins receives written notice of the Warrantable Defect within thirty (30) days following discovery by Customer; and (iii) Cummins has determined that there is a Warrantable Defect. Warrantable Defects remedied under this provision shall be subject to the remaining warranty period of the original warranty of the Services. New Goods supplied during the remedy of Warrantable Defects are warranted for the balance of the warranty period still available from the original warranty of such Goods. Used Goods: Used Goods are sold "as is, where is" unless exception is made in writing between Cummins and Customer. Customer agrees to inspect all used Goods before completing the purchase. THE REMEDIES PROVIDED IN THE LIMITED WARRANTIES AND THIS AGREEMENT ARE THE SOLE AND EXCLUSIVE WARRANTIES AND REMEDIES PROVIDED BY CUMMINS TO THE CUSTOMER UNDER THIS AGREEMENT. EXCEPT AS SET OUT IN THE WARRANTY AND THIS AGREEMENT, AND TO THE EXTENT PERMITTED BY LAW, CUMMINS EXPRESSLY DISCLAIMS ALL OTHER REPRESENTATIONS, WARRANTIES, ENDORSEMENTS, AND CONDITIONS OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ANY STATUTORY OR COMMON LAW IMPLIED REPRESENTATIONS, WARRANTIES AND CONDITIONS OF FITNESS FOR A PURPOSE OR MERCHANTABILITY. INDEMNIFICATION Customer shall indemnify, defend and hold harmless Cummins from and against any and all claims, actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, brought against or incurred by Cummins related to or arising out of this Agreement or the Services and/or Goods supplied under this Agreement (collectively, the "Claims"), where such Claims were caused or contributed, in whole or in part, by the acts, omissions, fault or negligence of the Customer. Customer shall present any Claims covered by this indemnity, including any tenders for defense and indemnity by Cummins to its insurance carrier unless Cummins directs that the defense will be handled by Cummins' legal counsel at Customer's expense. LIMITATION OF LIABILITY NOTWITHSTANDING ANY OTHER TERM OF THIS AGREEMENT, IN NO EVENT SHALL CUMMINS, ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE TO CUSTOMER OR ANY THIRD PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES OF ANY KIND (INCLUDING WITHOUT LIMITATION DOWNTIME, LOSS OF PROFIT OR REVENUE, LOSS OF DATA, LOSS OF OPPORTUNITY, DAMAGE TO GOODWILL, ENHANCED DAMAGES, MONETARY REQUESTS RELATING TO RECALL EXPENSES AND REPAIRS TO PROPERTY, AND/OR DAMAGES CAUSED BY DELAY) IN ANY WAY RELATED TO OR ARISING FROM CUMMINS' SUPPLY OF GOODS OR SERVICES UNDER THIS AGREEMENT. IN NO EVENT SHALL CUMMINS' LIABILITY TO CUSTOMER OR ANY THIRD PARTY CLAIMING DIRECTLY THROUGH CUSTOMER OR ON CUSTOMER'S BEHALF UNDER THIS AGREEMENT EXCEED THE TOTAL COST OF GOODS AND SERVICES SUPPLIED BY CUMMINS UNDER THIS AGREEMENT GIVING RISE TO THE CLAIM. BY ACCEPTANCE OF THIS AGREEMENT, CUSTOMER ACKNOWLEDGES CUSTOMER'S SOLE REMEDY AGAINST CUMMINS FOR ANY LOSS SHALL BE THE REMEDY PROVIDED HEREIN EVEN IF THE EXCLUSIVE REMEDY IN SECTION 7 IS DEEMED TO HAVE FAILED OF ITS ESSENTIAL PURPOSE. GOVERNING LAW AND JURISDICTION This Agreement and all matters arising hereunder shall be governed by and construed in accordance with the laws of the State of Indiana without giving effect to any choice or conflict of law provision. The parties agree that the court of the State of Indiana shall have exclusive jurisdiction to settle any dispute or claim arising in connection with this Agreement. ASSIGNMENT This Agreement is binding on the parties and their successors and assigns. Customer shall not assign this Agreement without the prior written consent of Cummins. CANCELLATION. Orders placed with and accepted by Cummins may not be cancelled except with Cummins' prior written consent. Cummins may charge Customer a cancellation charge in accordance with current Cummins policy which is available upon request, in addition to the actual, non- recoverable costs incurred by Cummins. REFUNDS/CREDITS Goods ordered and delivered by Cummins under this Agreement are not returnable unless agreed to by Cummins. Cummins may, at its sole discretion, agree to accept Goods for return and provide credit where Goods are in new and saleable condition and presented with a copy of the original invoice. Credits for returns will be subject to up to a 15% handling/restocking charge and are limited to eligible items purchased from Cummins. INTELLECTUAL PROPERTY Any intellectual property rights created by either party, whether independently or jointly, in the course of the performance of this Agreement or otherwise related to Cummins pre-existing intellectual property or subject matter related thereto, shall be Cummins' property. Customer agrees to assign, and does hereby assign, all right, title, and interest to such intellectual property to Cummins. Any Cummins pre-existing intellectual property shall remain Cummins? property. Nothing in this Agreement shall be deemed to have given Customer a licence or any other rights to use any of the intellectual property rights of Cummins. COMPLIANCE WITH LAWS Customer shall comply with all laws applicable to its activities under this Agreement, including without limitation, all applicable national, provincial, and local export, anti-bribery, environmental, health, and safety laws and regulations in effect. Customer acknowledges that the Goods, and any related technology that are sold or otherwise provided hereunder may be subject to export and other trade controls restricting the sale, export, re-export and/or transfer, directly or indirectly, of such Goods or technology to certain countries or parties, including, but not limited to, licensing requirements under applicable laws and regulations of the United States, the United Kingdom and other jurisdictions. It is the intention of Cummins to comply with these laws, rules, and regulations. Any other provision of this Agreement to the contrary notwithstanding, Customer shall comply with all such applicable laws relating to the cross-border movement of goods or technology, and all related orders in effect from time to time, and equivalent measures. Customer shall accept full responsibility for any and all civil or criminal liabilities and costs arising from any breaches of those laws and regulations and will defend, indemnify, and hold Cummins harmless from and against any and all fines, penalties, claim, damages, liabilities, judgments, costs, fees, and expenses incurred by Cummins or its affiliates as a result of Customer's breach. CONFIDENTIALITY Each party shall keep confidential any information received from the other that is not generally known to the public and at the time of disclosure, would reasonably be understood by the receiving party to be proprietary or confidential, whether disclosed in oral, written, visual, electronic, or other form, and which the receiving party (or agents) learns in connection with this Agreement including, but not limited to: (a) business plans, strategies, sales, projects and analyses; (b) financial information, pricing, and fee structures; (c) business processes, methods, and models; (d) employee and supplier information; (e) specifications; and (f) the terms and conditions of this Agreement. Each party shall take necessary steps to ensure compliance with this provision by its employees and agents. PRICING To the extent allowed by law, actual prices may vary from the price at the time of order placement, as the same will be based on prices prevailing on the date of shipment. Subject to local laws, Cummins reserves the right to adjust pricing on goods and services due to input and labor cost changes and other unforeseen circumstances beyond Cummins' control. MISCELLANEOUS All notices under this Agreement shall be in writing and be delivered personally, mailed via first class certified or registered mail, or sent by a nationally recognized express courier service to the addresses set forth in the Quote and/or Invoice. No amendment of this Agreement shall be valid unless it is writing and signed by the parties hereto. Failure of either party to require performance by the other party of any provision hereof shall in no way affect the right to require such performance at any time thereafter or the enforceability of the Agreement generally, nor shall the waiver by a party of a breach of any of the provisions hereof constitute a waiver of any succeeding breach. Any provision of this Agreement that is invalid or unenforceable shall not affect the validity or enforceability of the remaining terms hereof. These terms are exclusive and constitute entire agreement. Customer acknowledges that the provisions were freely negotiated and bargained for and Customer has agreed to purchase of the Goods and/or Services pursuant to these terms and conditions. Acceptance of this Agreement is expressly conditioned on Customer's assent to all such terms and conditions. Neither party has relied on any statement, representation, agreement, understanding, or promise made by the other except as expressly set out in this Agreement. To the extent applicable, this contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The employee notice requirements set forth in 29 CFR Part 471, Appendix A to Subpart A, are hereby incorporated by reference into this contract. 06-SEP-2022 1107 ISL9 CM2250 GILLIG PHANTOM (BUS) 08-AUG-2011 30-AUG-2022 CPL373300 73248397 GALESBURG TRANSIT 1025 MONMOUTH BLVD GALESBURG, IL 61401- LOCAL 0.00 Billing Inquiries? Call (877)480-6970 57,191.29 57,191.29 0.00 91597 226654 GALESBURG TRANSIT 567 S FARNHAM ST GALESBURG, IL 61401-*** CHARGE *** ESTIMATE NORMAL IL BRANCH 450 W NORTHTOWN ROAD NORMAL, IL 61761- 2 THERE ARE ADDITIONAL CONTRACT TERMS ON THE REVERSE SIDE OF THIS DOCUMENT, INCLUDING LIMITATION ON WARRANTIES AND REMEDIES, WHICH ARE EXPRESSLY INCORPORATED HEREIN AND WHICH PURCHASER ACKNOWLEDGES HAVE BEEN READ AND FULLY UNDERSTOOD. Payment terms are 30 days from invoice date unless otherwise agreed upon in writing. Remit to: Cummins Sales and Service PO Box 772639 Detroit, MI 48277-2639 TO PAY ONLINE LOGON TO customerpayment.cummins.com (309)452-4454 TOTAL AMOUNT: US $ AUTHORIZED BY (print name)____________________________________SIGNATURE___________________________DATE_______________________ SUB TOTAL: TOTAL TAX: TAX EXEMPT NUMBERS: PAGE OF INVOICE NO OWNERBILL TO B1092323OSN/MSN/VIN RON LARSON - 309 3424242 Completion date : 31-Aug-2022 11:38AM. Estimate expires : 29-Sep-2022 11:38AM. HAZ WASTE DISPOSAL ROAD MILEAGE 100.00 711.00 MISC. COVERAGE CREDIT: TOTAL TRAVEL: TOTAL MISC.: 811.00 0.00 526.05 811.00 MISC.: CR 2 TERMS AND CONDITIONS These Terms and Conditions, together with the estimate/quote (the "Quote") and/or invoice ("Invoice") attached to these Terms and Conditions, are hereinafter collectively referred to as this "Agreement" and shall constitute the entire agreement between the customer ("Customer") identified on the Quote and/or Invoice and Cummins Inc. ("Cummins") and supersede any previous agreement or understanding (oral or written) between the parties with respect to the subject matter of this Agreement. Customer shall be deemed to have made an unqualified acceptance of these Terms and Conditions and it shall become a binding agreement between the parties on the earliest of the following to occur: (i) Cummins' receipt of Customer's purchase order or purchase order number; (ii) Customer's signing or acknowledgment of this Agreement; (iii) Cummins' release of Products to production pursuant to Customer's oral or written instruction or direction; (iv) Customer's payment of any amounts due to Cummins; or (v) any other event constituting acceptance under applicable law. No prior inconsistent course of dealing, course of performance, or usage of trade, if any, constitutes a waiver of, or serves to explain or interpret, the Terms and Conditions set forth in this Agreement. Electronic transactions between Customer and Cummins will be solely governed by the Terms and Conditions of this Agreement, and any terms and conditions on Customer's website or other internet site will be null and void and of no legal effect on Cummins. In the event Customer delivers, references, incorporates by reference, or produces any purchase order or document, any terms and conditions related thereto: (i) shall be null and void and of no legal effect on Cummins, and (ii) this Agreement shall remain the governing terms of the transaction. SCOPE OF SERVICES; PERFORMANCE OF SERVICES Cummins shall supply part(s) and/or component(s) and/or engine(s) and/or generator set(s) ("Goods") and/or perform the maintenance and/or repair ("Services") on the equipment identified in the Quote and/or Invoice ("Equipment"), if applicable, in accordance with the specifications in the Quote and/or Invoice. No additional services or goods are included in this Agreement unless agreed upon by the parties in writing, or otherwise, as applicable. CUSTOMER OBLIGATIONS If necessary, Customer shall provide Cummins safe and free access to Customer's site and arrange for all related services and utilities necessary for Cummins to safely and freely perform the Services. During the performance of the Services, Customer shall fully and completely secure all or any part of any facility where the Equipment is located to remove and mitigate any and all safety issues and risks, including but not limited to injury to facility occupants, customers, invitees, or any third party and/or property damage or work interruption arising out of the Services. If applicable, Customer shall make all necessary arrangements to address and mitigate the consequences of any electrical service interruption which might occur during the Services. Customer is responsible for operating and maintaining the Equipment in accordance with the owner's manual for the Equipment. INVOICING AND PAYMENT Unless otherwise agreed to by the parties in writing and subject to credit approval by Cummins, payments are due thirty (30) days from the date of Invoice. If Customer does not have approved credit with Cummins, as solely determined by Cummins, payments are due in advance or at the time of supply of the Goods and/or Services. If payment is not received when due, in addition to any rights Cummins may have at law, Cummins may charge Customer eighteen percent (18%) interest annually on late payments, or the maximum amount allowed by law. Customer agrees to pay all Cummins' costs and expenses (including all reasonable attorneys' fees) related to Cummins' enforcement and collection of unpaid invoices, or any other enforcement of this Agreement by Cummins. TAXES; EXEMPTIONS The Invoice includes all applicable local, state, or federal sales and/or use or similar taxes which Cummins is required by applicable laws to collect from Customer under this Agreement. Customer must provide a valid tax exemption certificate or direct payment certificate prior to shipment of the Goods or performance of the Services, or such taxes will be included in the Invoice. DELIVERY; TITLE AND RISK OF LOSS Unless otherwise agreed in writing by the parties, any Goods supplied under this Agreement shall be delivered FOB Origin, freight prepaid to the first destination. If agreed, any charges for third party freight are subject to adjustment to reflect any change in price at time of shipment. Unless otherwise agreed to, packaging method, shipping documents and manner, route and carrier and delivery shall be as Cummins deems appropriate. All shipments are made within normal business hours, Monday through Friday. Unless otherwise agreed in writing by the parties, title and risk of loss for any Goods sold under this Agreement shall pass to Customer upon delivery of Goods by Cummins to freight carrier or to Customer at pickup at Cummins' facility. DELAYS Any delivery, shipping, installation, or performance dates indicated in this Agreement are estimated and not guaranteed. Further, delivery time is subject to confirmation at time of order. Cummins shall not be liable to Customer or any third party for any loss, damage, or expense suffered by Customer or third party due to any delay in delivery, shipping, installation, or performance, however occasioned, including any delays in performance that result directly or indirectly from acts of Customer or causes beyond Cummins' control, including but not limited to acts of God, accidents, fire, explosions, flood, unusual weather conditions, acts of government authority, or labor disputes. AS A RESULT OF THE OUTBREAK OF THE DISEASE COVID-19 ARISING FROM THE NOVEL CORONAVIRUS, TEMPORARY DELAYS IN DELIVERY, LABOUR OR SERVICES FROM CUMMINS AND ITS SUB-SUPPLIERS OR SUBCONTRACTORS MAY OCCUR. AMONG OTHER FACTORS, CUMMINS' DELIVERY OBLIGATIONS ARE SUBJECT TO CORRECT AND PUNCTUAL SUPPLY FROM OUR SUB-SUPPLIERS OR SUBCONTRACTORS, AND CUMMINS RESERVES THE RIGHT TO MAKE PARTIAL DELIVERIES OR MODIFY ITS LABOUR OR SERVICE. WHILE CUMMINS SHALL MAKE EVERY COMMERCIALLY REASONABLE EFFORT TO MEET THE DELIVERY, SERVICE OR COMPLETION OBLIGATIONS SET FORTH HEREIN, SUCH DATES ARE SUBJECT TO CHANGE. LIMITED WARRANTIES New Goods: New Goods purchased or supplied under this Agreement are governed by the express written manufacturers' warranty. No other warranty for Goods supplied under this Agreement is provided under this Agreement. Cummins Exchange Components, Other Exchange Components, and Recon: Cummins will administer the Cummins exchange component warranty and the warranties of other manufacturers' exchange components or Recon Components which are sold by Cummins. In the event of defects in such items, only manufacturers' warranties will apply. HHP Exchange Engine: HHP Exchange Engines remanufactured by Cummins under this Agreement are governed by the express Cummins' written warranty. No other warranty for HHP exchange Engines supplied under this Agreement is provided under this Agreement. General Service Work: All Services shall be free from defects in workmanship (i) for power generation equipment (including engines in such equipment), for a period of ninety (90) days after completion of Services or 500 hours of operation, whichever occurs first; or (ii) for engines, for a period of ninety (90) days after completion of Services, 25,000 miles or 900 hours of operation, whichever occurs first. In the event of a warrantable defect in workmanship of Services supplied under this Agreement ("Warrantable Defect"), Cummins' obligation shall be solely limited to correcting the Warrantable Defect. Cummins shall correct the Warrantable Defect where (i) such Warrantable Defect becomes apparent to Customer during the warranty period; (ii) Cummins receives written notice of the Warrantable Defect within thirty (30) days following discovery by Customer; and (iii) Cummins has determined that there is a Warrantable Defect. Warrantable Defects remedied under this provision shall be subject to the remaining warranty period of the original warranty of the Services. New Goods supplied during the remedy of Warrantable Defects are warranted for the balance of the warranty period still available from the original warranty of such Goods. Used Goods: Used Goods are sold "as is, where is" unless exception is made in writing between Cummins and Customer. Customer agrees to inspect all used Goods before completing the purchase. THE REMEDIES PROVIDED IN THE LIMITED WARRANTIES AND THIS AGREEMENT ARE THE SOLE AND EXCLUSIVE WARRANTIES AND REMEDIES PROVIDED BY CUMMINS TO THE CUSTOMER UNDER THIS AGREEMENT. EXCEPT AS SET OUT IN THE WARRANTY AND THIS AGREEMENT, AND TO THE EXTENT PERMITTED BY LAW, CUMMINS EXPRESSLY DISCLAIMS ALL OTHER REPRESENTATIONS, WARRANTIES, ENDORSEMENTS, AND CONDITIONS OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ANY STATUTORY OR COMMON LAW IMPLIED REPRESENTATIONS, WARRANTIES AND CONDITIONS OF FITNESS FOR A PURPOSE OR MERCHANTABILITY. INDEMNIFICATION Customer shall indemnify, defend and hold harmless Cummins from and against any and all claims, actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, brought against or incurred by Cummins related to or arising out of this Agreement or the Services and/or Goods supplied under this Agreement (collectively, the "Claims"), where such Claims were caused or contributed, in whole or in part, by the acts, omissions, fault or negligence of the Customer. Customer shall present any Claims covered by this indemnity, including any tenders for defense and indemnity by Cummins to its insurance carrier unless Cummins directs that the defense will be handled by Cummins' legal counsel at Customer's expense. LIMITATION OF LIABILITY NOTWITHSTANDING ANY OTHER TERM OF THIS AGREEMENT, IN NO EVENT SHALL CUMMINS, ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE TO CUSTOMER OR ANY THIRD PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES OF ANY KIND (INCLUDING WITHOUT LIMITATION DOWNTIME, LOSS OF PROFIT OR REVENUE, LOSS OF DATA, LOSS OF OPPORTUNITY, DAMAGE TO GOODWILL, ENHANCED DAMAGES, MONETARY REQUESTS RELATING TO RECALL EXPENSES AND REPAIRS TO PROPERTY, AND/OR DAMAGES CAUSED BY DELAY) IN ANY WAY RELATED TO OR ARISING FROM CUMMINS' SUPPLY OF GOODS OR SERVICES UNDER THIS AGREEMENT. IN NO EVENT SHALL CUMMINS' LIABILITY TO CUSTOMER OR ANY THIRD PARTY CLAIMING DIRECTLY THROUGH CUSTOMER OR ON CUSTOMER'S BEHALF UNDER THIS AGREEMENT EXCEED THE TOTAL COST OF GOODS AND SERVICES SUPPLIED BY CUMMINS UNDER THIS AGREEMENT GIVING RISE TO THE CLAIM. BY ACCEPTANCE OF THIS AGREEMENT, CUSTOMER ACKNOWLEDGES CUSTOMER'S SOLE REMEDY AGAINST CUMMINS FOR ANY LOSS SHALL BE THE REMEDY PROVIDED HEREIN EVEN IF THE EXCLUSIVE REMEDY IN SECTION 7 IS DEEMED TO HAVE FAILED OF ITS ESSENTIAL PURPOSE. GOVERNING LAW AND JURISDICTION This Agreement and all matters arising hereunder shall be governed by and construed in accordance with the laws of the State of Indiana without giving effect to any choice or conflict of law provision. The parties agree that the court of the State of Indiana shall have exclusive jurisdiction to settle any dispute or claim arising in connection with this Agreement. ASSIGNMENT This Agreement is binding on the parties and their successors and assigns. Customer shall not assign this Agreement without the prior written consent of Cummins. CANCELLATION. Orders placed with and accepted by Cummins may not be cancelled except with Cummins' prior written consent. Cummins may charge Customer a cancellation charge in accordance with current Cummins policy which is available upon request, in addition to the actual, non- recoverable costs incurred by Cummins. REFUNDS/CREDITS Goods ordered and delivered by Cummins under this Agreement are not returnable unless agreed to by Cummins. Cummins may, at its sole discretion, agree to accept Goods for return and provide credit where Goods are in new and saleable condition and presented with a copy of the original invoice. Credits for returns will be subject to up to a 15% handling/restocking charge and are limited to eligible items purchased from Cummins. INTELLECTUAL PROPERTY Any intellectual property rights created by either party, whether independently or jointly, in the course of the performance of this Agreement or otherwise related to Cummins pre-existing intellectual property or subject matter related thereto, shall be Cummins' property. Customer agrees to assign, and does hereby assign, all right, title, and interest to such intellectual property to Cummins. Any Cummins pre-existing intellectual property shall remain Cummins? property. Nothing in this Agreement shall be deemed to have given Customer a licence or any other rights to use any of the intellectual property rights of Cummins. COMPLIANCE WITH LAWS Customer shall comply with all laws applicable to its activities under this Agreement, including without limitation, all applicable national, provincial, and local export, anti-bribery, environmental, health, and safety laws and regulations in effect. Customer acknowledges that the Goods, and any related technology that are sold or otherwise provided hereunder may be subject to export and other trade controls restricting the sale, export, re-export and/or transfer, directly or indirectly, of such Goods or technology to certain countries or parties, including, but not limited to, licensing requirements under applicable laws and regulations of the United States, the United Kingdom and other jurisdictions. It is the intention of Cummins to comply with these laws, rules, and regulations. Any other provision of this Agreement to the contrary notwithstanding, Customer shall comply with all such applicable laws relating to the cross-border movement of goods or technology, and all related orders in effect from time to time, and equivalent measures. Customer shall accept full responsibility for any and all civil or criminal liabilities and costs arising from any breaches of those laws and regulations and will defend, indemnify, and hold Cummins harmless from and against any and all fines, penalties, claim, damages, liabilities, judgments, costs, fees, and expenses incurred by Cummins or its affiliates as a result of Customer's breach. CONFIDENTIALITY Each party shall keep confidential any information received from the other that is not generally known to the public and at the time of disclosure, would reasonably be understood by the receiving party to be proprietary or confidential, whether disclosed in oral, written, visual, electronic, or other form, and which the receiving party (or agents) learns in connection with this Agreement including, but not limited to: (a) business plans, strategies, sales, projects and analyses; (b) financial information, pricing, and fee structures; (c) business processes, methods, and models; (d) employee and supplier information; (e) specifications; and (f) the terms and conditions of this Agreement. Each party shall take necessary steps to ensure compliance with this provision by its employees and agents. PRICING To the extent allowed by law, actual prices may vary from the price at the time of order placement, as the same will be based on prices prevailing on the date of shipment. Subject to local laws, Cummins reserves the right to adjust pricing on goods and services due to input and labor cost changes and other unforeseen circumstances beyond Cummins' control. MISCELLANEOUS All notices under this Agreement shall be in writing and be delivered personally, mailed via first class certified or registered mail, or sent by a nationally recognized express courier service to the addresses set forth in the Quote and/or Invoice. No amendment of this Agreement shall be valid unless it is writing and signed by the parties hereto. Failure of either party to require performance by the other party of any provision hereof shall in no way affect the right to require such performance at any time thereafter or the enforceability of the Agreement generally, nor shall the waiver by a party of a breach of any of the provisions hereof constitute a waiver of any succeeding breach. Any provision of this Agreement that is invalid or unenforceable shall not affect the validity or enforceability of the remaining terms hereof. These terms are exclusive and constitute entire agreement. Customer acknowledges that the provisions were freely negotiated and bargained for and Customer has agreed to purchase of the Goods and/or Services pursuant to these terms and conditions. Acceptance of this Agreement is expressly conditioned on Customer's assent to all such terms and conditions. Neither party has relied on any statement, representation, agreement, understanding, or promise made by the other except as expressly set out in this Agreement. To the extent applicable, this contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The employee notice requirements set forth in 29 CFR Part 471, Appendix A to Subpart A, are hereby incorporated by reference into this contract. 3665 W 83RD ST DAVENPORT, IA 52806 Phone: (563) 326-4002 Fax: (563) 326-2998 DATE INVOICE VIN CUSTOMER REFERENCE 15GGE2719B1092323 BILL TO CD ADVISOR BUS MODEL GILLIG MAKE 2011 YEAR ODOMETER OUTODOMETER IN 373489 Engine Hours DELIVER TO 373489 SALES TYPE TERMS ARSRET IN SERVICE DATE PROMISED 9/14/2022 11:09:53AM CUSTOMER UNIT # 1107 CITY OF GALESBURG - 11732 55 W TOMKINS ST GALESBURG IL 61401 P: (309) 345-3678 H: (309) 345-3678 O: (309) 345-3677 F: (309) 343-4765 CITY OF GALESBURG - 11732 55 W TOMKINS ST 122 S HENDERSON GALESBURG IL 61401 P: (309) 345-3678 SERVICE ORDER: R103034401 ESTIMATE: E103000443 1 09/14/2022DATE OPENED 11/10/2022 4:17:45PM TAG #3107 ELECTRONIC INVOICE AWAITING PO DO NOT PAY FROM THIS INVOICE Sold Operations JOB #1 A12 ENGINESRET COMPLAINT CUSTOMER REQUESTS QUOTE TO SWAP CUMMINS ENGINE IN GILLIG BUS CAUSE WENT OUT TO UNIT, HAD NO POWER TO BUS, CHECKED AND FOUND MASTER SWITCH IT WAS ON, STILL NO POWER, UNIT HAD NO AIR TO RELEASE BRAKES, FOUND AN AIR CHUCK AT THE BACK OF THE BUS, TOOK 150 FT. OF AIR HOSE OUT AND AIRED BUS UP. PUSHED UNIT UP AND THEN PUSHED BACKWARDS INTO BAY. OPENED THE BACK PANEL, WENT TO REMOVE THE TORX BOLTS, 3 OF THEM ROUNDED OFF, TRIED USING EXTRACTORS, THEY WERE CORRODED AND SEIZED. HAD TO CUT THE 3 BOLTS. WENT TO THE INSIDE, TOOK SOME TIME TO FIGURE OUT HOW TO RAISE THE SEATS FOR THE ACCESS PANEL, REMOVED ALL THE BOLTS FOR THE ACCESS PANEL AND REMOVED THE PANEL. DRAINED THE OIL AND COOLANT. OPENED THE UPPER PANEL. WENT TO REMOVE THE CENTER BAR, HAD TO REMOVE THE HEAT SHIELD AROUND THE AFTERTREATMENT FIRST. 2 BOLTS ROUNDED OFF. TRIED TO EXTRACT, HAD TO CUT ONE AND DRILL ANOTHER. GOT THE CENTER OUT AND WENT TO REMOVE THE UPPER SHIELD. HAD TO CUT 4 BOLTS 2 ROUNDED OFF AND 2 WERE JUST SPINNING. THE PANEL WAS GLUED IN AND TOOK TIME TO GET SEPARATED AND WORKED FREE. WILL NEED TO REPLACE ALL HARDWARE AND FINISH EXTRACTING THE CUT AND DRILLED BOLTS. LIFTED UP THE BUS AND SUPPORTED, REMOVED THE REAR BUMPER BOLTS 2 ON EACH SIDE WERE SEIZED, GOT THE NUTS REMOVED 2 BOLTS WERE STUCK IN THE HOLES. TRIED TO USE A HAMMER TO GET OUT, HAD TO USE AN AIR HAMMER FINALLY GOT THEM OUT, THE BUMPER WAS SEIZED IN THE FRAME, TOOK TIME, AND HAD TO PRY AND DRIVE THE BUMPER OUT, FINALLY GOT OUT. REMOVED THE AFTERTREATMENT HARNESS AND PULLED THE AFTERTREATMENT SYSTEM, STARTED PULLING THE BRACKETS BEHIND THE BACK BOLTS WERE SEIZED AND THE INNER RIGHT SIDE ROUNDED THE NUT. HAD TO CUT THE LEFT SIDE IT TOOK TIME DUE TO THE LACK OF ACCESS. OPENED THE LEFT SIDE REAR DOOR HAD TO REMOVE BOLTS HOLDING A SHIELD IN. CANNOT GET THE RIGHT-SIDE BOLT AT THIS TIME, REMOVED BLOCK HEATER AND OE HARNESS ALONG THE ENGINE. REMOVED UPPER RADIATOR HOSE AND BRACKETS. REMOVED GENERATOR CABLES AND BRACKETS, REMOVED GENERATOR BOLTS AND PULLED GENERATOR. REMOVED THE INLET EXHAUST. REMOVED THE TRANSMISSION DIPSTICK AND OIL DIPSTICK TUBE WITH BRACKETS, REMOVED SEVERAL BRACKETS FROM THE FRONT OF THE ENGINE. FOUND A COOLANT TEMP SENSOR WIRE WAS DAMAGED WHERE IT RAN OVER THE FRONT COVER AREA. REMOVED SEVERAL HYDRAULIC HOSES AND BRACKETS FROM THE FRONT OF THE ENGINE. REMOVED AIR INTAKE BRACKETS AND CLAMPS. HAD TO CUT SEVERAL MORE BOLTS, GOT THE AFTERTREATMENT SHIELDS OUT OF THE WAY. REMOVED THE AUX CONTROL BRACKETS AND PANEL. GOT THE INTAKE PIPING OUT, REMOVED THE U BOLT CLAMPS AND REMOVED THE EXHAUST FROM THE TURBO, DISCONNECTED THE OUTLET NOX SENSOR AND MODULE PULLED PIPING OUT. REMOVED HEATER LINES FROM THE BACK OF THE ENGINE ALONG WITH THE BRACKETS. THERE ARE SEVERAL ADDED REMOTE HEATER AND OIL LINES ADDITIONAL ON THIS UNIT THAT NEED REMOVED. PULLED THE CAC TO TURBO PIPE AND CLAMPS, TOOK THE U BOLT BRACKETS OFF. REMOVED THE INTAKE TO COMPRESSOR PIPE AND 3 BRACKETS. REMOVED THE OIL FILL TUBE FROM THE ENGINE AND 2 BRACKETS. PART OF THIS IS DONE FROM THE INSIDE AND PART FROM THE OUTSIDE, TOOK TIME GOING IN AND OUT OF THE UNIT, TO REMOVE AND PULL OUT OF THE UNIT. THERE WILL NEED TO BE A LOT OF HARDWARE AND WORM GEAR CLAMPS THAT WILL NEED TO BE REPLACED THAT WERE RUSTED, IN POOR CONDITION, AND GOT BROKEN UPON REMOVAL. CORRECTION Page 1 of 10 11/10/2022 4:20:03PMPrinted On: 3665 W 83RD ST DAVENPORT, IA 52806 Phone: (563) 326-4002 Fax: (563) 326-2998 DATE INVOICE VIN CUSTOMER REFERENCE 15GGE2719B1092323 BILL TO CD ADVISOR BUS MODEL GILLIG MAKE 2011 YEAR ODOMETER OUTODOMETER IN 373489 Engine Hours DELIVER TO 373489 SALES TYPE TERMS ARSRET IN SERVICE DATE PROMISED 9/14/2022 11:09:53AM CUSTOMER UNIT # 1107 CITY OF GALESBURG - 11732 55 W TOMKINS ST GALESBURG IL 61401 P: (309) 345-3678 H: (309) 345-3678 O: (309) 345-3677 F: (309) 343-4765 CITY OF GALESBURG - 11732 55 W TOMKINS ST 122 S HENDERSON GALESBURG IL 61401 P: (309) 345-3678 SERVICE ORDER: R103034401 ESTIMATE: E103000443 1 09/14/2022DATE OPENED 11/10/2022 4:17:45PM TAG #3107 ELECTRONIC INVOICE AWAITING PO DO NOT PAY FROM THIS INVOICE QTY ITEM DESCRIPTION UNIT PRICE EXTD PRICEVMRS 190.00LABOR /12-PUSH/TOW IN PUSH IN DISABLE VEHICLE 11.93103C/2866337 2866337 GASKET, AFM DEVICE 11.93 1 49.12103C/2880213 CLAMP,V BAND 49.12 1 15.49103C/2880215 GASKET, AFM DEVICE 15.49 1 11.61103C/3008400 GASKET,HYDRAULIC PUMP 11.61 1 53.48103C/3892648 CLAMP,V BAND 53.48 1 8.28103C/3939353 GASKET,REAR COVER 8.28 1 137.48103C/3973819 TENSIONER,BELT 137.48 1 10.60103C/4934278 4934278 WASHER,SEALING 2.65 4 14.80103C/4934279 4934279 WASHER,SEALING 3.70 4 49.98103C/5290118 CLAMP,V BAND 49.98 1 -5,739.08103C/DR6443RX-CORE (DR6189D) ENG ISM 11 07 B 280@ 5,739.08-1 31,917.47103C/DR7742RX ENG ISL 8.9 10 U 280@2200 31,917.47 1 6,298.99103C/DR7742RX-CORE (DR6506D) ENG ISL 8.9 10 U 280 6,298.99 1 12.52103C/WF2071 WF PKG 12.52 1 4.98103D/FLTANCBC14 FLUID,FLEETRITE AEROSOL NON CH 2.49 2 68.35103D/LF14009NN OIL FILTER COMBO SPINON 68.35 1 3.04103N/1817993C1 BOLT M10-1.50 X 80MM HEX FLANG 3.04 1 48.23103N/2026730C1 2026730C1 CLAMP,AIR CLEANER TUBE OR PIPE 48.23 1 20.76103N/3565421C2 ADJUSTER,BELT, FAN, V- RIBBED 20.76 1 26.23103N/3846392C1 3846392C1 GASKET 4 EXH PIPE FLANGE 26.23 1 75.23103N/479758C1 GAUGE TEMP SENDER (SGL STUD) 75.23 1 53.24103N/FLTEC40VBS CLAMP,QUICK LATCH DESIGN V-INS 26.62 2 28.09103N/FLTEC425VBS CLAMP,QUICK LATCH DESIGN V-INS 28.09 1 42.43103X/25080496 BELT 42.43 1 8.15103X/TS6713 ENGINE TEMP SENSOR 8.15 1 175.43103X/ZSH500004741BA ZSH500004741BA 15W40 OIL QT 5.65 31 13,133.75LABOR A12 ENGINE 472.00FRTSHIPPING 22.00 2 Parts: 33,406.83 Labor: 13,323.75 Misc: 472.00 Sublet: 0 TOTAL JOB #1 A12 47,202.58 JOB #2 A10 GENERALSRET COMPLAINT CONTACT: RON LARSON. PH #: 309-342-4242. CELL #: 309-368-2714. EMAIL: RLARSON@CI.GALESBURG.IL.US. CAUSE CORRECTION QTY ITEM DESCRIPTION UNIT PRICE EXTD PRICEVMRS Parts: Labor: Misc: Sublet: TOTAL JOB #2 A10 JOB #3 A12 ENGINESRET Page 2 of 10 11/10/2022 4:20:03PMPrinted On: 3665 W 83RD ST DAVENPORT, IA 52806 Phone: (563) 326-4002 Fax: (563) 326-2998 DATE INVOICE VIN CUSTOMER REFERENCE 15GGE2719B1092323 BILL TO CD ADVISOR BUS MODEL GILLIG MAKE 2011 YEAR ODOMETER OUTODOMETER IN 373489 Engine Hours DELIVER TO 373489 SALES TYPE TERMS ARSRET IN SERVICE DATE PROMISED 9/14/2022 11:09:53AM CUSTOMER UNIT # 1107 CITY OF GALESBURG - 11732 55 W TOMKINS ST GALESBURG IL 61401 P: (309) 345-3678 H: (309) 345-3678 O: (309) 345-3677 F: (309) 343-4765 CITY OF GALESBURG - 11732 55 W TOMKINS ST 122 S HENDERSON GALESBURG IL 61401 P: (309) 345-3678 SERVICE ORDER: R103034401 ESTIMATE: E103000443 1 09/14/2022DATE OPENED 11/10/2022 4:17:45PM TAG #3107 ELECTRONIC INVOICE AWAITING PO DO NOT PAY FROM THIS INVOICE COMPLAINT CHECK ENGINE LIGHT CAUSE CREATED ECM IMAGE AND PRINTED CODES. HAVE NO THROTTLE RESPONSE WHILE RUNNING, TRIED TO BENCH CONNECT TO THE OLD ECM TO CHECK PARAMETERS, COULD NOT GET TO CONNECT. NEED TO REMOVE THE NEW ECM AND INSTALL THE OLD ECM TO THE UNIT TO CREATE A TEMPLATE TO MATCH. REMOVED THE OLD ECM FROM THE OLD ENGINE, STARTED REMOVING THE NEW ECM, HAD TO REMOVE THE AIR COMPRESSOR DISCHARGE LINE FROM THE COMPRESSOR AND 4 P CLIPS HOLDING THE DISCHARGE LINE, HAD TO REMOVE THE AIR COMPRESSOR INTAKE PIPE AND 2 CLAMPS AND INTAKE ELBOW. REMOVED 3 BRACKETS FINALLY GOT ACCESS TO ECM, PULLED THE CONNECTORS, AND CUT THE HARNESS TIES TO PULL IT BACK TO GET TO THE MOUNTING BOLTS, HAD TO HAND WRENCH THE BOLTS DUE TO ACCESS ISSUES. WORKED THE NEW ECM OUT OF THE BUS, PUT THE OLD ECM IN AND CONNECTED CONNECTORS. HOOKED UP INSITE AND CREATED TEMPLATE. HOOKED UP TO OLD ECM AND CREATED A TEMPLATE. CHECKED CAL CODES, THEY ARE THE SAME, STARTED THE BUS WITH REAR CONTROLS AND HAVE THROTTLE AT THE REAR, CHECKED FRONT AND STILL HAVE NO THROTTLE. TRIED A COUPLE DIFFERENT TIMES, NO CHANGE. NEED TO REINSTALL THE NEW ECM AND TRANSFER ALL PARAMETERS OVER AND SEE IF THROTTLE AND OTHER ISSUES STILL EXIST. HAD TO REMOVE THE FUEL LINE FROM THE PUMP AND REMOVED THE BRACKET FOR THE LINE, REMOVED THE OLD ECM, INSTALLED THE NEW ECM AND INSTALLED BOLTS AND TIGHTENED. INSTALLED CONNECTORS AND TIGHTENED. REINSTALLED FUEL LINE AIR COMPRESSOR LINES, AND INSTALLED P CLIPS. FOUND THE UNIT WOULD NOT KEY ON, CHECKED BATTERY VOLTAGE AND THE SYSTEM WAS UNDER 12 VOLTS. DISCONNECTED BATTERIES AND PUT 1 CHARGER ON EACH BATTERY. LET CHARGE FOR A WHILE AND HOOKED BACK UP UNIT WOULD KEY ON, HOOKED UP TO INSITE AND TRANSFERRED TEMPLATE TO NEW ECM. TRIED TO START UNIT AND IT WOULD NOT START, PUT CHARGERS BACK ON UNIT TO TRY AND GET UNIT TO START. TAKING SOME TIME TO GET STARTED. FINALLY GOT UNIT STARTED AND RUNNING, CHECKED OVER, CHECKED OPERATION OF THROTTLE, NO CODES ACTIVE, HAD A LIGHT ON FOR CHECK TRANS. CHECKED ALL PARAMETERS, AND CHECKED FOR AN ECM UPDATE. CLEARED CODES. HOOKED UP TO ALLISON CHECKED FOR CODES, HAD FAULTS FOR BATTERY VOLTAGE, CLEARED CODES. LET UNIT RUN UP TO TEMP MONITORED FOR LEAKS. FOUND THE OLD FRONT COVER PLUG LEAKING OIL, SHUT DOWN AND REMOVED CAP, FOUND THE SEAL WAS SMASHED AND BRITTLE. REPLACED SEAL, INSTALLED PLUG AND RESTARTED, CHECKED FOR LEAKS, NO LONGER LEAKING. FOUND THE COOLANT LINE TO THE FILTER HOUSING LEAKING. TIGHTENED CLAMP AND RETESTED, NO LONGER LEAKING. SHUT DOWN AND RECHECKED ALL FLUIDS, TOPPED OFF HYDRAULIC RESERVOIR. ENSURED ALL FUNCTIONS WORKING. HOOKED UP COMPUTER AND HAD CODES FOR AFTERTREATMENT AND FOR LOW COOLANT, ALL INACTIVE. CHECKED COOLANT LEVEL, IT WAS BELOW THE LOWER SIGHT GLASS, FILLED RESERVOIR. PRESSURE TESTED SYSTEM AND FOUND NO LEAKS, RAN UP TO TEMP AND MONITORED, FOUND NO COOLANT LEAKS. PARKED OUTSIDE AND WILL RECHECK. CORRECTION QTY ITEM DESCRIPTION UNIT PRICE EXTD PRICEVMRS Parts: Labor: Misc: Sublet: TOTAL JOB #3 A12 JOB #5 A12 ENGINESRET COMPLAINT CHECK ENGINE LIGHT AND COOLANT LEAK CAUSE Page 3 of 10 11/10/2022 4:20:03PMPrinted On: 3665 W 83RD ST DAVENPORT, IA 52806 Phone: (563) 326-4002 Fax: (563) 326-2998 DATE INVOICE VIN CUSTOMER REFERENCE 15GGE2719B1092323 BILL TO CD ADVISOR BUS MODEL GILLIG MAKE 2011 YEAR ODOMETER OUTODOMETER IN 373489 Engine Hours DELIVER TO 373489 SALES TYPE TERMS ARSRET IN SERVICE DATE PROMISED 9/14/2022 11:09:53AM CUSTOMER UNIT # 1107 CITY OF GALESBURG - 11732 55 W TOMKINS ST GALESBURG IL 61401 P: (309) 345-3678 H: (309) 345-3678 O: (309) 345-3677 F: (309) 343-4765 CITY OF GALESBURG - 11732 55 W TOMKINS ST 122 S HENDERSON GALESBURG IL 61401 P: (309) 345-3678 SERVICE ORDER: R103034401 ESTIMATE: E103000443 1 09/14/2022DATE OPENED 11/10/2022 4:17:45PM TAG #3107 ELECTRONIC INVOICE AWAITING PO DO NOT PAY FROM THIS INVOICE CONNECTED TO ECM AND FOUND 3 INACTIVE FAULTS. AFT CONTROL MODULE ABNORMAL UPDATE RATE 1 COUNT. NO NEED TO DIAGNOSE UNTIL ACTIVE OR MORE THAN 1 INACTIVE COUNT. OTHER FAULTS WERE FOR COOLANT LEVEL LOW. CHECKED COOLANT LEVEL AND WAS 1 GALLON LOW. RAN ENGINE AND CHECKED TRANS FLUID AND IT WAS LOW. ENDED UP FILLING WITH 3.5 GALLONS TO REACH THE HOT RANGE. (TRANS WAS AT OPERATING TEMP WHEN CHECKED). WHILE RUNNING ENGINE TO FILL TRANS FLUID, I NOTICED A COOLANT LEAK. LEAK IS COMING FROM COOLANT RESERVOIR PRESSURE RELIEF VALVE. WHEN PRESSING THE VALVE, IT DOES NOT HAVE PRESSURE BEHIND IT. VALVE STUCK OPEN AND COOLANT SYSTEM IS NOT STAYING PRESSURIZED. THIS VALVE NEEDS FIXED BECAUSE THE COOLANT SYSTEM NEEDS TO BE UNDER PRESSURE TO RAISE THE BOILING POINT OF THE COOLANT. IF COOLANT BOILS, IT WILL CAUSE THE ENGINE TO OVERHEAT. WORKED WITH PARTS TO EMAIL GILLIG ABOUT THE PRESSURE VALVE. REMOVED AND REPLACED THE COOLANT PRESSURE RELIEF VALVE. PRESSURE TESTED COOLING SYSTEM AND RELIEF VALVE NO LONGER LEAKING. I DID FIND A LEAK AT THE VERTICAL COOLANT FILL CAP. COOLING SYSTEM WILL NOT HOLD PRESSURE AND BLEEDS ALL THE WAY DOWN TO 0PSI. TRIED TO CLEAN CAP AND PUT MECHANICS WIRE BEHIND SEAL TO APPLY MORE PRESSURE AGAINST THE SEAL. IT HELPED, BUT STILL DID NOT FIX IT. LOOKS LIKE SEAL IS MOLDED INTO CAP ASSEMBLY. THE COOLANT SYSTEM NOT HOLDING PRESSURE WILL LOWER THE BOILING POINT OF THE COOLANT. REMOVED AND REPLACED THE FILL CAP ASSEMBLY WITH NEW HARDWARE AND GASKET. USED BLUE LOCTITE ON THREADS TO SEAL AND HOLD BOLTS. PRESSURE TESTED COOLING SYSTEM. NO COOLING SYSTEM LEAKS. THERE IS A SPARE FILL CAP SEAL WITH PARTS IN CAB. NO OTHER LIGHTS ON DISPLAY OTHER THAN DOOR PRESSURE, WHICH GOES AWAY ONCE YOU TURN ON THE AIR FEED ABOVE FRONT DOORS. INSPECTED ENGINE ONE LAST TIME. CHECKED ALL FLUIDS AND LET UNIT AIR UP. NO LIGHTS ON DRIVER DISPLAY. CORRECTION QTY ITEM DESCRIPTION UNIT PRICE EXTD PRICEVMRS 287.76103D/FLTATF295GKK SYNTHETIC ATF ALLISON TES 295 71.94 4 8.50103D/FLTRELC5050G FLUID,FLEETRITE RELC 5050 GAL 8.50 1 97.27103X/53-09988-000 VALVE PRESSURE 97.27 1 9.92103X/53-09989-000 BUTTON CONTROL VALVE 9.92 1 175.24103X/53-10024-000 CAP, SURGE 175.24 1 4.57103X/53-25343-000 GASKET 4.57 1 7.00103X/82-22389-000 GASKET 7.00 1 750.00LABOR A12 ENGINE 200.02FRTSHIPPING 200.02 1 Parts: 590.26 Labor: 750.00 Misc: 200.02 Sublet: 0 TOTAL JOB #5 A12 1,540.28 JOB #6 A12 ENGINESRET COMPLAINT CONTINUED STORY FROM JOB 1 CAUSE Page 4 of 10 11/10/2022 4:20:03PMPrinted On: 3665 W 83RD ST DAVENPORT, IA 52806 Phone: (563) 326-4002 Fax: (563) 326-2998 DATE INVOICE VIN CUSTOMER REFERENCE 15GGE2719B1092323 BILL TO CD ADVISOR BUS MODEL GILLIG MAKE 2011 YEAR ODOMETER OUTODOMETER IN 373489 Engine Hours DELIVER TO 373489 SALES TYPE TERMS ARSRET IN SERVICE DATE PROMISED 9/14/2022 11:09:53AM CUSTOMER UNIT # 1107 CITY OF GALESBURG - 11732 55 W TOMKINS ST GALESBURG IL 61401 P: (309) 345-3678 H: (309) 345-3678 O: (309) 345-3677 F: (309) 343-4765 CITY OF GALESBURG - 11732 55 W TOMKINS ST 122 S HENDERSON GALESBURG IL 61401 P: (309) 345-3678 SERVICE ORDER: R103034401 ESTIMATE: E103000443 1 09/14/2022DATE OPENED 11/10/2022 4:17:45PM TAG #3107 ELECTRONIC INVOICE AWAITING PO DO NOT PAY FROM THIS INVOICE STARTED TO REMOVE THE STARTER, PULLED THE POWER CABLE AND SENSE CABLE, COULD NOT GET TO THE GROUND CABLE DUE TO THE SUPPORT BRACKET OF THE HYDRAULIC PUMP BLOCKING. PULLED THE STARTER BOLTS AND COULD NOT GET THE STARTER OUT DUE TO THE SUPPORT BRACKET, IT IS A 2 PIECE BRACKET TO THE BLOCK AND PUMP, REMOVED THE BOLT FROM THE BRACKET TO THE PUMP, WENT TO REMOVE FROM THE BLOCK, GOT ONE BOLT OUT, WITH LITTLE ACCESS HAD TO HAND WRENCH IT OUT. THE OTHER WAS BLOCKED BY THE PUMP, GOT IT BROKE LOOSE AND OUT FAR ENOUGH HAD TO REMOVE THE OTHER PIECE OF THE BRACKET AND SWUNG THE BLOCK SIDE OUT OF THE WAY ENOUGH TO GET THE STARTER AND CABLE OUT. REMOVED THE DISCHARGE AND INTAKE LINES FROM THE COMPRESSOR, HAD TO DO THIS FROM THE SIDE COMPARTMENT WITH LITTLE ACCESS, THEN HAD TO GO UNDERNEATH AND REMOVE 3 P CLIP BRACKETS TO GET THE HOSE TO MOVE OUT OF THE WAY. REMOVED THE OE SIDE ECM CONNECTOR, TRIED TO GET ACCESS TO THE TOP PUMP BOLT, COULD NOT GET TO IT. HAD TO REMOVE BOTH LINES TO THE PUMP AND DRAIN ALL THE OIL. ACCORDING TO THE TAG ON THE RESERVOIR IT USES 15W40. THE PRESSURE LINE WAS HARD TO GET TO BEING IN THE FRAME AND IT WAS A LARGE LINE AND FITTING. FINALLY GOT LOOSE. REMOVED THE LOWER RADIATOR HOSE AT THE BLOCK, HAD TO REMOVE 1 BRACKET OFF THE SIDE OF THE ENGINE AND 2 BRACKETS THAT HELD THE HOSE TO A HEATER HOSE ALONG SIDE OF IT, THEN REMOVED A P CLIP BRACKET HOLDING THE DIPSTICK TO THE PIPE. USED A PICK AND PRYBAR GOT THE HOSE OFF. REMOVED THE TORQUE CONVERTOR ACCESS PLATE, WENT TO TRY, AND TURN THE ENGINE OVER WITH ACCESSORY DRIVE GEAR, THE ENGINE IS SEIZED AND WONT TURN. GOT THE ENGINE TO ROLL OVER, HAD TO ROLL OVER TO ACCESS EACH TORQUE CONVERTOR BOLT, GOT ALL REMOVED, PULLED ALL BOTTOM BELL HOUSING BOLTS, WENT ON THE INSIDE OF THE BUS AND REMOVED BELL HOUSING BOLTS EXCEPT 2. REMOVED TOP FUEL LINE FITTING AT THE TOP OF THE HEAD TO GET THE BOTTOM LINE, IT WAS SEIZED AND HARD TO GET 2 WRENCHES IN ON THE LINE AND FITTING. GOT LOOSE. HAD A HARD TIME WITH THE HEATER INTAKE WIRE THE NUT WAS SEIZED AND COULD NOT GET A WRENCH ON THE BOTTOM EASILY. THEN THE STUD BROKE. CUT ZIP TIES AND REMOVED THE CABLE FROM THE ENGINE, HAD TO REMOVE ANOTHER HEATER LINE TO THE ENGINE, AND 3 P CLIP BRACKETS. REMOVED THE COOLANT FILTER TO TOP OF ENGINE LINE AND 1 P CLIP BRACKET. REMOVED EGR CROSSOVER TUBE, PUT TRANSMISSION JACK UNDER TRANS AND REMOVED BELL HOUSING BOLTS, REMOVED THE REAR ENGINE MOUNTS, HAD TROUBLE GETTING TO THE BOLTS HAD TO GO FROM THE INSIDE OF THE BUS, THEY WERE SEIZED, FINALLY GOT LOOSE AND OUT, STARTED REMOVING THE FRONT CROSSMEMBER UNDER THE ENGINE 3 BOLTS ON THE LEFT SIDE AND 2 ON THE RIGHT WERE SEIZED, HAD TO HEAT THE NUTS UP BUT COULD NOT GET THE BOLTS TO TURN, HAD TO LIFT THE BACK OF THE BUS, MOVE THE JACK STANDS TO BE ABLE TO GET ACCESS WITH A HAMMER AND PUNCH, TOOK TIME BUT FINALLY GOT THEM ALL TURNING AND FREE, HAD TO REPOSITION STANDS AGAIN, THEN PUT THE HOIST ON THE ENGINE, TOOK THE WEIGHT OFF AND REMOVED THE FRONT MOUNT, HAD TO PRY AND BEAT THE CROSSMEMBER DUE TO BEING STUCK IN THE FRAME. GOT LOOSE, STARTED PULLING THE ENGINE, IT DID NOT WANT TO COME LOOSE FROM THE TRANS, TOOK TIME TO GET FREE, THEN WORKED IT OUT OF THE BAY. GOT OUT HAD TO REMOVE THE OIL PAN TO SUPPORT THE ENGINE DUE TO NEEDING TO REMOVE THE FLYWHEEL HOUSING. CORRECTION QTY ITEM DESCRIPTION UNIT PRICE EXTD PRICEVMRS Parts: Labor: Misc: Sublet: TOTAL JOB #6 A12 JOB #7 A12 ENGINESRET Page 5 of 10 11/10/2022 4:20:03PMPrinted On: 3665 W 83RD ST DAVENPORT, IA 52806 Phone: (563) 326-4002 Fax: (563) 326-2998 DATE INVOICE VIN CUSTOMER REFERENCE 15GGE2719B1092323 BILL TO CD ADVISOR BUS MODEL GILLIG MAKE 2011 YEAR ODOMETER OUTODOMETER IN 373489 Engine Hours DELIVER TO 373489 SALES TYPE TERMS ARSRET IN SERVICE DATE PROMISED 9/14/2022 11:09:53AM CUSTOMER UNIT # 1107 CITY OF GALESBURG - 11732 55 W TOMKINS ST GALESBURG IL 61401 P: (309) 345-3678 H: (309) 345-3678 O: (309) 345-3677 F: (309) 343-4765 CITY OF GALESBURG - 11732 55 W TOMKINS ST 122 S HENDERSON GALESBURG IL 61401 P: (309) 345-3678 SERVICE ORDER: R103034401 ESTIMATE: E103000443 1 09/14/2022DATE OPENED 11/10/2022 4:17:45PM TAG #3107 ELECTRONIC INVOICE AWAITING PO DO NOT PAY FROM THIS INVOICE COMPLAINT CONTINUED STORY FROM JOB 1 CAUSE BEGAN SWAPPING FITTINGS, LINES AND ACCESSORIES TO NEW ENGINE, HAD TROUBLE GETTING THE DIPSTICK TUBE FITTING OUT OF THE OLD ENGINE, USED PENETRANT AND WORKED AT IT UNTIL IT CAME FREE. INSTALLED INTO NEW ENGINE, REMOVED FUEL FILTER HOUSING AND BRACKET FROM NEW ENGINE, THE BUS HAS A RELOCATED REMOTE HOUSING. SWAPPED FITTINGS AND COOLANT FILTER AND HOUSING. REMOVED THE HYDRAULIC PUMP. REMOVED FLEX PLATE. HAD TO GET SERIAL NUMBERS OFF ENGINE, TRANSMISSION AND FUEL PUMP FOR PARTS TO KNOW WHAT MATCHED AND WHAT WAS AFTERMARKET. REMOVED ADAPTER PLATTE FOR THE CRANK, IT WAS SEIZED ON THE OLD ENGINE, TOOK TIME TO GET OFF. REMOVED FLYWHEEL HOUSING BOLTS, THE HOUSING WAS SEIZED ON THE GUIDE PINS. TOOK TIME TO GET LOOSE AND SEPARATED. CLEANED GASKET SURFACE WITH A SCRAPER, THEN SOLVENT CLEANED THE ADAPTER AND HOUSING. CLEANED THE INNER BORE OF THE ADAPTER WITH EMERY CLOTH. INSTALLED THE ADAPTER, CUT ALL THE EXHAUST GASKETS OFF THE FLANGES THEN SCRAPED CLEAN. WENT TO REMOVE THE TEMP SENSOR AT THE HEAD BEHIND THE EGR COOLER, THE WIRE WAS DAMAGED, AND THE SENSOR WAS HARD TO GET TO, ONLY ABOUT 1/8TH TURN AT A TIME. REMOVED THE EGR CROSSOVER PIPE OFF THE NEW ENGINE TO PREP TO INSTALL IN THE BUS. INSTALLED REAR STRUCTURE AND TORQUED, INSTALLED FLEX PLATE AND TORQUED BOLTS. HAD TO REMOVE ENGINE FROM SHIPPING CRADLE, TRIED TO INSTALL HYDRAULIC PUMP, WAS HITTING A STUD IN THE BLOCK HAD TO REMOVE, WENT TO INSTALL AGAIN, FOUND COULD NOT CLEAR ECM CONNECTORS, REMOVED CONNECTORS AND CLIPS, REINSTALLED PUMP AND TIGHTENED BOLTS, REINSTALLED CONNECTORS AND STUD. STARTED INSTALLING ENGINE INTO BUS, TOOK TIME TO CLEAR EVERYTHING AND GET LINED UP AND INSTALLED. GOT REAR MOUNTS STARTED, WENT TO INSTALL FRONT CROSSMEMBER, IT WAS A TIGHT FIT AND HAD TO GO IN JUST RIGHT, HAD TO USE A JACK AND BARS TO GET LINED UP, PUT ALL NEW HARDWARE IN CROSSMEMBER. INSTALLED BOLTS INTO THE FRONT OF THE ENGINE AND TIGHTENED ALL BOLTS. TIGHTENED REAR ENGINE MOUNTS. INSTALLED BELL HOUSING BOLTS AND TIGHTENED, WENT INSIDE AND TIGHTENED TOP BOLTS. ROLLED ENGINE OVER AND LINED UP THE FLEX PLATE, STARTED ALL THE BOLTS, ROLLED OVER AND SNUGGED THEM, THEN ROLLED OVER AGAIN AND TORQUED ALL BOLTS. INSTALLED STARTER AND CABLES. INSTALLED LINES TO HYDRAULIC PUMP. INSTALLED FILL TUBE TO THE ENGINE AND TIGHTENED. INSTALLED SUPPORT BRACKET TO THE BACK OF THE PUMP AND THE SECOND PIECE AND TIGHTENED TOGETHER. INSTALLED AIR LINES TO THE COMPRESSOR. INSTALLED BOTH FUEL LINES FROM THE FUEL FILTER TO THE PUMP AND TIGHTENED WITH NEW SEALS. INSTALLED FLYWHEEL HOUSING ACCESS COVER. REMOVED OLD DAMAGED HEATER HOSES AT THE BACK OF THE ENGINE AND ROUTED NEW HOSES WITH NEW CLAMPS, INSTALLED PIPE CLAMPS AND BRACKETS FOR THE LINES, INSTALLED HEATER HOSES FROM THE ENGINE TO THE LOWER RADIATOR HOSE AND INSTALLED CLAMPS. WENT TO INSTALL FUEL LINES AT THE BACK OF THE HEAD, HAD TROUBLE GETTING TO START, TRIED SEVERAL TIMES, HAD TO REMOVE THE FITTINGS AT THE BACK OF THE HEAD AND MATCHED TO THE OLD ONES, FOUND TO BE DIFFERENT, INSTALLED OLD FITTINGS INTO THE HEAD AND INSTALLED FUEL LINES THEN BRACKETS. ROUTED OE HARNESS AND INSTALLED 8 P CLIPS TO BRACKETS. INSTALLED LOWER RADIATOR HOSE AND COOLANT HOSES TO FRONT RIGHT SIDE AND TIGHTENED NEW CLAMPS, INSTALLED UPPER RADIATOR HOSE AND TIGHTENED, INSTALLED DIPSTICK TUBE AND BRACKET AND TIGHTENED. CORRECTION QTY ITEM DESCRIPTION UNIT PRICE EXTD PRICEVMRS Page 6 of 10 11/10/2022 4:20:03PMPrinted On: 3665 W 83RD ST DAVENPORT, IA 52806 Phone: (563) 326-4002 Fax: (563) 326-2998 DATE INVOICE VIN CUSTOMER REFERENCE 15GGE2719B1092323 BILL TO CD ADVISOR BUS MODEL GILLIG MAKE 2011 YEAR ODOMETER OUTODOMETER IN 373489 Engine Hours DELIVER TO 373489 SALES TYPE TERMS ARSRET IN SERVICE DATE PROMISED 9/14/2022 11:09:53AM CUSTOMER UNIT # 1107 CITY OF GALESBURG - 11732 55 W TOMKINS ST GALESBURG IL 61401 P: (309) 345-3678 H: (309) 345-3678 O: (309) 345-3677 F: (309) 343-4765 CITY OF GALESBURG - 11732 55 W TOMKINS ST 122 S HENDERSON GALESBURG IL 61401 P: (309) 345-3678 SERVICE ORDER: R103034401 ESTIMATE: E103000443 1 09/14/2022DATE OPENED 11/10/2022 4:17:45PM TAG #3107 ELECTRONIC INVOICE AWAITING PO DO NOT PAY FROM THIS INVOICE Parts: Labor: Misc: Sublet: TOTAL JOB #7 A12 JOB #8 A12 ENGINESRET COMPLAINT CONTINUED STORY FROM JOB 1 CAUSE INSTALLED BRACKETS FOR RADIATOR HOSES AND PIPES UNDER RIGHT SIDE OF ENGINE. INSTALLED HYDRAULIC AND AIR LINE BRACKETS UNDER LEFT SIDE OF ENGINE, CLEANED GASKETS OFF EXHAUST PIPING. INSTALLED SHIELD BEHIND AFTERTREATMENT, AND LEFT SIDE COMPARTMENT WITH NEW HARDWARE. INSTALLED CAC PIPING TO INTAKE, HAD TO REMOVE THE SUPPORT CLAMP FROM THE BACK OF THE ENGINE DUE TO BEING BENT, HAD TO HEAT UP IN 2 SPOTS TO STRAIGHTEN AND THEN LET COOL. REINSTALLED AND INSTALLED SUPPORT CLAMP AND BOOT CLAMPS, INSTALLED AIR COMPRESSOR INTAKE HOSE AND TIGHTENED. INSTALLED ELBOW TO THE DECOMP TUBE, HAD A HARD TIME GETTING IT LINED UP AND THE CLAMP STARTED DUE TO ONLY HAVING A 3 INCH ROUND HOLE TO GET THE CLAMP STRAIGHT AND STARTED. FINALLY GOT STARTED AND SNUG. INSTALLED AFTERTREATMENT INTO STRAPS, HAD TO START THE OUTLET CLAMP WITH GASKET AND TIGHTENED, THEN TIGHTENED TO THE DECOMP TUBE, WITH LESS ACCESS DUE TO THE AFTERTREATMENT COVERING THE HOLE, HAD TO REACH BETWEEN THE SHIELD AND PIPE NOT BEING ABLE TO SEE. GOT THE CLAMP TIGHT, THEN TIGHTENED THE MOUNTING STRAPS. INSTALLED EXHAUST, HAD TO LOOSEN THE DPF AND ELBOW TO GET THE TURBO PIPE TO AFTERTREATMENT LINED UP AND GET THE BRACKET LINED UP, TIGHTENED THE PIPE CLAMPS THEN TIGHTENED THE CLAMP, RETIGHTENED THE AFTERTREATMENT STRAPS AND CLAMP, INSTALLED CAC INTAKE TO TURBO PIPE THEN INSTALLED AIR CLEANER AND PIPE. REPAIRED WIRE FOR THE COOLANT TEMP SENSOR AND INSTALLED A NEW TEMP SENSOR IN THE HEAD. FILLED THE HYDRAULIC SYSTEM WITH OIL AND FILLED THE ENGINE WITH OIL. INSTALLED BRACKETS FOR THE AIR CLEANER AND INTAKE PIPING AND INSTALLED 4 P CLAMP BRACKETS FOR COOLANT HOSES ALONG THE INTAKE PIPES. INSTALLED OUTLET NOX SENSOR AT THE TURBO AND TIED UP. INSTALLED THE ACCESSORY IDLER AND BRACKET WITH NEW HARDWARE. HAD TO MAKE AN EXTENDED FUNNEL TO FILL THE COOLANT RESERVOIR, FILLED COOLANT. REPLACED COOLANT FILTER. INSTALLED OIL FILTER. INSTALLED GENERATOR AND CABLED, INSTALLED SEVERAL BRACKETS FOR CABLES. FOUND THE OLD ENGINE HAD AN OE ADDED GROUND BEHIND THE COMPRESSOR TO A CONNECTOR PIGTAIL, HAD TO REMOVE THE OIL LINE FROM THE COMPRESSOR TO THE BLOCK TO GET TO THE NUT AND REMOVE THE CABLE, EXTENDED THE CABLE, AND INSTALL NEW RING TERMINAL, ROUTED CABLE TO ENGINE BLOCK AND TIGHTENED AND TIED UP THEN INSTALLED CONNECTOR. INSTALLED WATER PUMP PULLEYS, HAD TROUBLE FINDING ALL THE PARTS AND HARDWARE, IT WAS IN THE BUS IN A BOX UNMARKED, GOT BOLTS AND TIGHTENED PULLEY. FOUND THE TENSIONER MISSING, CHECKED WITH PARTS, AND GOT NEW TENSIONER, DID NOT HAVE A BOLT, HAD TO FIND A BOLT. GOT INSTALLED, ROUTED BELT. FOUND THE GENERATOR BELT IS MISSING, LOWERED BELT OFF OF STANDS, CONNECTED BATTERY CABLES AND TIGHTENED. INSPECTED ENGINE AND REPAIRS BEFORE RUNNING ENGINE. TURNED MASTER SWITCH ON. HAD TO PUT A JUMP PACK ON DUE TO DEAD BATTERIES. TOOK A COUPLE TRIED GOT BUS STARTED AT THE BACK. SHUT DOWN CHECKED ENGINE OVER, RESTARTED AND LET RUN UNTIL THE JUMP PACK DIED, GOT AHOLD OF THE CUSTOMER FOR A BELT PART NUMBER, FOUND THE BELT IS ON BACK ORDER, PUT A CHARGER ON THE BATTERIES. CORRECTION QTY ITEM DESCRIPTION UNIT PRICE EXTD PRICEVMRS Page 7 of 10 11/10/2022 4:20:03PMPrinted On: 3665 W 83RD ST DAVENPORT, IA 52806 Phone: (563) 326-4002 Fax: (563) 326-2998 DATE INVOICE VIN CUSTOMER REFERENCE 15GGE2719B1092323 BILL TO CD ADVISOR BUS MODEL GILLIG MAKE 2011 YEAR ODOMETER OUTODOMETER IN 373489 Engine Hours DELIVER TO 373489 SALES TYPE TERMS ARSRET IN SERVICE DATE PROMISED 9/14/2022 11:09:53AM CUSTOMER UNIT # 1107 CITY OF GALESBURG - 11732 55 W TOMKINS ST GALESBURG IL 61401 P: (309) 345-3678 H: (309) 345-3678 O: (309) 345-3677 F: (309) 343-4765 CITY OF GALESBURG - 11732 55 W TOMKINS ST 122 S HENDERSON GALESBURG IL 61401 P: (309) 345-3678 SERVICE ORDER: R103034401 ESTIMATE: E103000443 1 09/14/2022DATE OPENED 11/10/2022 4:17:45PM TAG #3107 ELECTRONIC INVOICE AWAITING PO DO NOT PAY FROM THIS INVOICE Parts: Labor: Misc: Sublet: TOTAL JOB #8 A12 JOB #9 A12 ENGINESRET COMPLAINT CONTINUED STORY FROM JOB 1 CAUSE EXTRACTED SEVERAL BOLTS FOR THE SHIELDS, USED PENETRANT AND HAD TO DRILL OUT AND RE-TAP 2 BOLTS. INSTALLED UPPER SHIELD AND INSTALLED REAR BAR HAD TROUBLE GETTING LINED UP AND GETTING THE MOUNTING SHOES LINED UP, USED ALL NEW HARDWARE, INSTALLED BRACKETS FOR FIRE SYSTEM HOSES AND TIGHTENED. INSTALLED 6 BRACKETS FOR THE AFTERTREATMENT HARNESS. FOUND A SHORTER BELT IN A 6 RIB FOR TEMPORARY. INSTALLED ON THE GENERATOR HOOKED A JUMP PACK UP COULD NOT GET THE BATTERIES TO START THE UNIT. TRIED FOR SOME TIME HAD NO LUCK. DISCONNECTED BATTERIES AND PUT A CHARGER ON EACH BATTERY TO CHARGE. INSTALLED BACK PANEL INSIDE OF BUS TIGHTENED ALL BOLTS, INSTALLED SEATS, AND BOTTOM PADS. HAD TO BUILD A PLATE FOR THE REAR UPPER DOOR DUE TO THE LATCH CATCH FALLING OFF, HAD TO DRILL THE REMAINS OF THE RIVETS OUT, THE ALUMINUM MOUNTING SURFACE WAS CORRODED AWAY, BUILT A PIECE OF PLATE MOUNTED TO THE TOP AND MOUNTED THE CATCH DOWN, HAD TO REMOVE AND ADJUST OVER AND REMOUNT. HAD TO REMOVE DOWN AGAIN TO TRIM DOWN DUE TO BEING RAISED WITH NEW PLATE, HAD TO ADJUST A COUPLE TIMES, AND CLEANED UP, GOT THE DOOR TO LATCH TIGHT. INSTALLED BUMPER WITH BOLTS AND TIGHTENED. HAD TO DRILL AND REMOVE 3 BOLTS FOR THE MOUNTING SHOES FOR THE LOWER DOOR. TOOK SOME TIME TO EXTRACT AND GET CLEANED OUT. INSTALLED LOWER DOOR AND TIGHTENED ALL BOLTS, INSTALLED SHOCKS. INSTALLED FRONT COVER TO OLD ENGINE WITH HARDWARE, TOOK SOME TIME TO FIND IT ALL IN THE PROVIDED BOX OF PARTS. PUT CHAIN ON ENGINE AND LIFTED UP, INSTALLED OIL PAN, AND TIGHTENED BOLTS. REMOVED SHORT BELT AND IDLER, INSTALLED TENSIONER AND CORRECT BELT, CONNECTED BATTERIES AND TRIED TO START UNIT, UNIT STARTED AND RAN, HAD NO THROTTLE RESPONSE, TRIED REAR CONTROLS, AND THEN BACK TO FRONT HAVE NO THROTTLE. THERE IS A CHECK TRANS AND CHECK ENGINE LIGHT, UNIT STARTS AND IDLES FINE. NEED TO DIAGNOSE CEL AND CHECK TRANS BEFORE CONTINUING. LOOKED AT ENGINE ECM AND TRANSMISSION FAULTS. ENGINE FAULTS ALL INACTIVE. CLEARED FAULTS. TRANSMISSION FAULTS HAD INACTIVE OF ECU POWER DUE OT LOW BATTERIES. ANOTHER FAULT WAS FOR PRESSURE SOLENOID. POSSIBLY SET DUE TO LOW POWER. CLEARED TRANS FAULTS. CORRECTION QTY ITEM DESCRIPTION UNIT PRICE EXTD PRICEVMRS Parts: Labor: Misc: Sublet: TOTAL JOB #9 A12 JOB #10 QC QUALITY CHECK & SANITIZE UNITSRET COMPLAINT QUALITY CHECK CAUSE INSPECTED ALL REPAIRS AND FLUID LEVELS. NO ISSUES FOUND. UNIT GOOD FOR RELEASE.CORRECTION QTY ITEM DESCRIPTION UNIT PRICE EXTD PRICEVMRS 0.00LABOR QC QUALITY CHECK Parts: 0 Labor: 0 Misc: 0 Sublet: 0 TOTAL JOB #10 QC 0.00 Page 8 of 10 11/10/2022 4:20:03PMPrinted On: 3665 W 83RD ST DAVENPORT, IA 52806 Phone: (563) 326-4002 Fax: (563) 326-2998 DATE INVOICE VIN CUSTOMER REFERENCE 15GGE2719B1092323 BILL TO CD ADVISOR BUS MODEL GILLIG MAKE 2011 YEAR ODOMETER OUTODOMETER IN 373489 Engine Hours DELIVER TO 373489 SALES TYPE TERMS ARSRET IN SERVICE DATE PROMISED 9/14/2022 11:09:53AM CUSTOMER UNIT # 1107 CITY OF GALESBURG - 11732 55 W TOMKINS ST GALESBURG IL 61401 P: (309) 345-3678 H: (309) 345-3678 O: (309) 345-3677 F: (309) 343-4765 CITY OF GALESBURG - 11732 55 W TOMKINS ST 122 S HENDERSON GALESBURG IL 61401 P: (309) 345-3678 SERVICE ORDER: R103034401 ESTIMATE: E103000443 1 09/14/2022DATE OPENED 11/10/2022 4:17:45PM TAG #3107 ELECTRONIC INVOICE AWAITING PO DO NOT PAY FROM THIS INVOICE Sold Operations Totals $48,742.86Parts: $33,997.09 Labor: $14,073.75 Misc: $672.02 Sublet: $0.00 Please Remit Payment to: THOMPSON TRUCK & TRAILER 7820 6TH STREET SW CEDAR RAPIDS, IA 52404 PLEASE NOTE Customer Signature:DATE/TIME $350.00 $0.00 $0.00 $49,092.86TOTAL TAX MISC SUPPLIES SHOP SUPPLIES TERMS: NET. NO CASH DISCOUNT. PAYMENT DUE BY 10TH OF MONTH FOLLOWING PURCHASE. A FINANCE CHARGE OF 1.65% PER MONTH, ANNUAL RATE OF 19.8% WILL BE CHARGED ON ACCOUNTS WHICH HAVE BALANCES 30 DAYS OR MORE PAST DUE. 25% HANDLING CHARGE ON ALL PARTS RETURNED FOR CREDIT OR EXCHANGE. ALL CLAIMS AND RETURNED GOODS MUST BE ACCOMPANIED BY THIS BILL. NO RETURNS AFTER 30 DAYS. ***NOTE*** YOU ARE RESPONSIBLE TO RE-TORQUE YOUR WHEEL NUTS AFTER 100 MILES OF TRAVEL SUBSEQUENT TO ANY WORK PERFORMED ON YOUR TRUCK OR TRAILER, IN OUR SHOP. THANK YOU FOR YOUR BUSINESS! Released To:DATE/TIME LABOR SUBLET MISC PARTS SUBTOTAL ESTIMATED BILLED $14,073.75 $33,997.09 $0.00 $672.02 $48,742.86 Page 9 of 10 11/10/2022 4:20:03PMPrinted On: ____________________________________________________________________________________________ Prepared by: KDB Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Approve purchase of additional cameras and wifi capabilities to complete build out of onboard cameras for Public Transportation. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, Transit Manager, and Purchasing Agent recommend that the City Council waive normal purchasing policies and approve the purchase of cameras and wifi capabilities from GSI, Inc (Gatekeeper), in the amount of $77,862.61. BACKGROUND: The City of Galesburg Public Transportation fleet consists of both fixed route buses as well as paratransit vehicles. Under a Capital Grant from the State of Illinois, Galesburg Public Transportation was able to have cameras installed on the fixed route buses in 2017. As there were unexpended funds left on the grant that will be expiring in 2023, the Transit Manager inquired with the IDOT project manager if it would be possible to use the remaining funds to purchase additional cameras to be utilized on the paratransit fleet. IDOT staff believed this would be a good use of the funds for security purposes. City staff asked for permission to work with the original vendor that was selected in 2017 so that the system would be uniform and there would not be the potential for having to use multiple programs to access the cameras. City staff were required to submit a cost analysis of the cameras to IDOT along with a comparison from another entity that recently purchased cameras (Rides in Peoria). IDOT staff reviewed the submittal and agreed that the pricing was fair and accurate warranting a sole source purchase. As IDOT has given their approval to move forward with this purchase, the purchase is now being presented you the City Council for approval. This purchase will include adding cameras to the paratransit vehicles as well as including wifi upgrades to all Public Transportation vehicles. The benefit of this is that Public Transportation staff will be able to check cameras on vehicles live rather than waiting for the vehicle to return to base. In addition, this will also allow patrons to link to public wifi on the vehicles. The capability of viewing cameras live is a significant safety factor that Public Transportation staff is greatly looking forward to. BUDGET IMPACT: The total cost to complete this purchase is $77,862.61. Grant funds will cover $73,298.23 of this purchase. The remaining balance of $4,564.38 will be paid for with Fund 32 (Public Transportation Projects). SUPPORTING DOCUMENTS: 1.Pre-Award Concurrence from IDOT 2.Contract Agreement with GSI (Gatekeeper) 22-4118 November 14, 2022 Mr. Kraig D Boynton, Purchasing Agent City of Galesburg, City Hall 55 West Tompkins Street Galesburg, Illinois 61401 RE: CAP-11-968-ILL, Contract No.: 4031 Pre-Award Concurrence-Security Cameras Dear Mr. Boynton: On October 12, 2022, the Department received City of Galesburg’s (City) request for sole source pre-award concurrence to enter a contract with Gatekeeper Inc. in the amount of $77,862.61 for the purchase of additional build out to the 2017 procured camera system , and installation of Live Feed Capability of Galesburg’s transit vehicles. Our review found the bid selection process to comply with federal and state procurement requirements. The Office of Intermodal Project Implementation therefore concurs with the City’s intent to award the contract as described in the base offer for $77,862.61. The procurement will be funded through grant CAP-11-968-ILL using State DTIF funding in the amount of $73,298.23. The City intends to pay the remaining $4,564.38 with their own funding. PLEASE NOTE: As per the Capital Grants Manual, following award of any contract or agreement, the grantee shall notify the Department within thirty (30) days of the award. The following documents, as applicable, shall be submitted in PDF-color (no hard copies) as part of the notification: A. cover letter or form; (PDF & Hard Copy) B. a copy of the bid proposal selected for award; (PDF) C. a copy of the executed contract and supporting documents (PDF& Hard Copy) D. a copy of the contractor’s Notice to Proceed; (PDF & Hard Copy) E. a copy of the certificate of insurance F. a copy of the performance bond Should you have any questions regarding this concurrence, please contact George Vartzikos at (312) 793-3660, or by email at george.vartzikos@illinois.gov Sincerely, George Vartzikos, Project Manager Office of Intermodal Project Implementation 1 THIS AGREEMENT, entered into this _____ day of __________, 2022, by and between the City of Galesburg, 55 West Tompkins Street, Galesburg, Illinois 61401 ( hereinafter referred to as "City"), and Gatekeeper Systems USA, Inc, (hereinafter referred to as "Contractor" or "Vendor" or "Grantee"): WITNESSETH THAT: WHEREAS, the Contractor has been selected to provide on-board video systems and installation for the City of Galesburg Public Transportation fleet vehicle for the City of Galesburg Public Transportation Program, WHEREAS, the City has selected the Contractor as a sole source provider due to the company completing the original installations on the fleet and has determined the Contractor to be qualified to provide the needed video systems and installation WHEREAS, the City and the Contractor have agreed on a purchase price for the provision and installation of remaining video systems. NOW, THEREFORE BE IT AGREED, by and between the City and the Contractor as follows: 1. Scope of Services: The Contractor will provide, install and program the following on-board video systems on the City of Galesburg Public Transportation fleet vehicle, located at the Galesburg Transit Maintenance Facility, 1025 Monmouth Blvd., Galesburg, Illinois. • Wireless Installation & Commissioning of Seven (7) access points on existing fleet with cameras to match new installs. • Installation of Seven (7) mobile wifi hotspot systems to support the equipment above to match new installs. • Installation and commissioning of Nine (9) new camera systems and recorders on remaining fleet equipped and installed with eight (8) cameras per vehicle, 1 TB of storage per vehicle, and DVR. • Installation of wireless capabilities for Nine (9) new camera installs. • Installation of Nine (9) mobile wifi hotspot systems to support the cameras being installed on the nine additional vehicles. • The proposer (vendor) will provide a limited warranty: 3 years on SD cards & DVR’s, 5 years on interior cameras, 1 year on exterior cameras, 1 year on accessories, 1 year on HD & SSD HD • The proposer will specify the number of days necessary to install the system once purchase is approved.. • The proposer will specify the training included with the system. Training must be included in the cost of the system. 2 • All items and services included in quote for this work shall be provided under this agreement. • Time of Performance. The agreement will commence on _______________ with work being completed by ______________________. 2. Access to Information. It is agreed that all information, data, reports, and records, as are existing, available and necessary for the carrying out of the work outlined previously or in any other section of this agreement shall be furnished to the Contractor by the City. No charge will be made to the Contractor for such information and the City will cooperate with the Contractor in every way possible to facilitate the performance of the Scope of Services described in this Agreement. 3. Compensation and Method of Payment. The total amount of compensation to the Contractor to be paid hereunder shall be $77,862.61 and shall be paid by the City to the Contractor within sixty (60) days of receipt of an invoice following installation of the specified video equipment. 4. Cooperation with City and Other Consultants. The Contractor agrees to cooperate with the City of Galesburg and with any other consultant retained by the City of Galesburg. 5. Indemnification. The Contractor shall comply with the requirements of all applicable laws, policies, rules and regulations, and shall exonerate, indemnify, and hold harmless the City, the Illinois Department of Transportation (hereafter referred to as "IDOT") and the Federal Transit Administration (hereinafter referred to as "FTA") from and against them, and shall assure full responsibility for payments of federal, state and local taxes on contributions imposed or required under the social security, worker's compensation, unemployment insurance and income tax laws. 6. Non-Performance Delay of the Contractor. The Contractor shall be liable to the City of Galesburg for reasonable expenses incurred by the City, including court costs, as the result of non-performance or delay by the Contractor in the performance of the services required by the terms of this Agreement. Such liability shall be limited to the extent of the non-performance or delay not caused by persons or events beyond the control of the Contractor. 7. Miscellaneous Provisions. a. This Agreement shall be construed under and in accord with the laws of the State of Illinois, the City of Galesburg and the United States of America. b. This Agreement shall be binding upon and insure to the benefit of the parties here to and their respective heirs, executors, administrators, legal representatives, successors and assigns where permitted by this Agreement. c. If in any case one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision 3 thereof and this Agreement shall not be construed as invalid, illegal or unenforceable if such provision had never been contained herein. d. This Agreement may be amended by mutual agreement of the parties hereto and in writing to be attached to and incorporated into this Agreement. All amendments to this Agreement must be approved by the Illinois Department of Transportation. e. Contracts or agreements resulting from procurement solicitations are subject to financial assistance agreements between the City of Galesburg, the Illinois Department of Transportation, and/or the United States Department of Transportation. 8. Definitions. As used in this Agreement: a. "FTA" means the Federal Transit Administration. b. "USDOT" or "DOT" means the United States Department of Transportation. c. "IDOT" means the Illinois Department of Transportation. d. "MCPT" means the McDonough County Public Transportation Program. e. "City" means the City of Galesburg. The word "City" shall be considered synonymous with the word "Owner". f. "CFR" means Code of Federal Regulations. g. "U.S.C." means the United States Code. h. "DBE" means Disadvantaged Business Enterprise. i. "Government" means both the United States of America federal government and the State of Illinois state government or any of their federal or state agencies. j. "Contractor" or "Third Party Contractor" means a vendor, contractor, provider, or grantee paid or financed in whole or in part with federal and state assistance from this Agreement. The words "contractor', "vendor", "provider", and "grantee" are used synonymously in this Agreement. k. "Agreement" means this document and at times may be used synonymously with the word "Contract" in this Agreement. 4 9. Terms and Conditions. This Agreement is subject to the provisions in Part II, titled "Terms and Conditions" attached hereto and incorporated by reference herein. 10. State and/or Federal Clauses. This agreement is subject to the clauses that are listed in the attachment “State and/or Federal Clauses” and should be considered a part of this agreement. 11. Lobbying, Nonclusion and Debarment Certifications; This agreement is subject to the lobbying, nonclusion and debarment certifications in Part Five title “Lobbying, Nonclusion and Debarment” attached hereto and incorporated by reference herein. IN WITNESS HEREOF, the parties have hereunto set their hands and/or seals. BY: Peter Schwartzman, Mayor City of Galesburg _ Date BY: Name of Person and Title _Gatekeeper Systems USA, Inc. Contractor’s Name _ Date 5 PART II TERMS AND CONDITIONS 1. State and Federal Rules and Regulations. The Contractor will abide by all applicable federal, state and local rules and regulations governing public transportation capital assistance program operated by the Illinois Department of Transportation, Division of Public and Intermodal Transportation. The Contractor will abide by the federal clauses listed in Part Four and the State of Illinois IDOT clauses listed in Part Five of this Agreement. 2. Disadvantaged Business Enterprises. This Agreement is subject to the requirements of 49 CFR Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The Contractor will not discriminate on the basis of race, color, national origin, or sex in the performance of this Agreement. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this federal assisted Agreement. Failure by the Contractor to carry out these requirements is a material breach of the Agreement, which may result in the termination of the Agreement or such other remedy as the City of Galesburg and the Illinois Department of Transportation deems appropriate. Any subcontract that the Contractor signs with a subcontractor must include the assurances in this paragraph. 3. Responsibility to Read Agreement. The Contractor must thoroughly examine and will be held to have thoroughly examined and read the entire Agreement. Failure to acquaint itself with the Agreement will not be a basis for disputing any action by the City permitted by this Agreement. 4. Use of Subcontractors. The use of subcontractors to perform any portion of the work or services described in this Agreement may be allowable if prior approval is received from the City of Galesburg and the Illinois Department of Transportation (IDOT). All such subcontracts and/or sub-agreements shall be handled as prescribed for third-party contracts and/or agreements in accordance with IDOT rules and regulations. All requests for concurrences for subcontracts shall be submitted to the City of Galesburg for approval prior to submittal to the IDOT. 5. Retention of Records. The Contractor shall comply with 49 U.S.C. § 5325(g), and federal access to records requirements as set forth in the applicable U.S. DOT Common Rules. Contractor is to maintain verifiable records which include all Project eligible costs incurred while completing those tasks contained in any contracted Scope of Work. The Contractor shall retain all books, records, documents, and other material relevant to any subsequent contract or agreement for a period of five (5) calendar years following the Buyer’s final payment and all other pending matters are closed. If any litigation, claim, negotiation, audit, or other action involving any contract or agreement for a Project’s records has been initiated prior to the expiration of the five-year period, the Contractor shall retain the appropriate records and resolution of all issues arising from it. The Contractor agrees that the Buyer or its designee shall have full access and the right to examine any of said records at all reasonable times during said 6 period. 6. Interest of Members of Congress and Prohibited Interest. Interest of Members of Congress: No member of or delegate to the Illinois General Assembly or the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefit arising there from. Prohibited Interests: No member, officer or employee of the City of Galesburg; member of the Galesburg City Council; staff member of Galesburg Public Transportation, or member of the Galesburg Public Transportation Advisory Committee or a local public body with financial interest or control in this Agreement during their tenure or for one year thereafter shall not have any interest, direct or indirect, in this Agreement or the proceeds thereof. 7. Right to Modify Agreement. The City reserves the right to modify this Agreement as deemed appropriate to accomplish the City's goals and reflect available funding. The City will ensure that the Contractor and any subcontractors will receive amendments in a timely manner. Any amendments or changes to this Agreement must receive prior approval from the Illinois Department of Transportation. 8. Federal Changes. The Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between the City of Galesburg and the Illinois Department of Transportation, as they may be amended or promulgated from time to time during the term of the city's Agreement with the Contractor. Failure to comply with this requirement will be a material breach of the Agreement between the City and the Contractor. 9. Licenses and Permits. The Contractor and all subcontractors will be appropriately licensed for the work or services required by this Agreement and all sub-agreements. The cost for all required or necessary licenses, permits and taxes are the sole responsibility of the Contractor or subcontractor. 10. Escalation Clauses. Escalation clauses are not allowed in this Agreement or any sub- agreement resulting from this Agreement. 11. Audit and Inspection of Records. The Contractor shall permit authorized representatives of the City of Galesburg, the Federal Transit Administration and the State of Illinois to inspect and audit all data ans records of the Contractor relating to the Contractor's performance under any subsequent contract or agreement. This applies to all third party contract records (at any tier), as required. The Contractor and its subcontractors shall maintain books, records, and documents and shall undertake such accounting procedures and practices as may be deemed necessary to 7 assure proper accounting of all funds paid pursuant to any subsequent contract or agreement. All costs charged to items performed under any subsequent contract or agreement shall be supported by properly executed and clearly identified invoices, contracts, vouchers, or checks evidencing in detail the nature and propriety of the charges. These records shall be subject at all reasonable times of the normal business day to inspection, review, or audit by the Buyer, its authorized representative(s), the US Secretary of Transportation, Comptroller, the State Auditor, or other governmental officials authorized by law to monitor the contract or agreement and project site. The Contractor’s fiscal management system shall include the capability to provide accurate, current, and complete disclosure of the financial status of any subsequent contract or agreement upon request. 12. Assignment. The Contractor shall not assign its performance of any portion of the specified services under any subsequent contract or agreement without the advance written consent of the City of Galesburg. It is hereby understood and agreed; that said consent must be sought in writing not less than ten (10) calendar days prior to the date of any proposed assignment. The City of Galesburg reserves the right to accept or reject any such assignment, although City acceptance shall not be unreasonably withheld. Acceptance of subcontractor’s is contingent upon each subcontractor’s ability to comply with the applicable terms, conditions, and clauses, particularly the assurances, contained in any subsequent contract or agreement. 13. Ownership of Records. The City of Galesburg will retain ownership of all plans, specifications and related documents resulting from this Agreement. 14. Lobbying. Contractors that apply or bid for an award exceeding $100,000 must file the required Byrd Anti-Lobbying Amendment certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other contract awarded covered by 31 U.S.C. § 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in connection with obtaining any Federal award. Pursuant to Federal regulations, the Contractors are required to have all subcontractors providing more that $100,000.00 in services or materials to also complete this certification and include it with any Bid/Proposal submittal, if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 8 15. No Government Obligation to Third Parties. The City of Galesburg and the Contractor acknowledge and agree that, not withstanding any concurrence by the Federal Government in or approval of the solicitation or award of this Agreement, absent the express written consent by the Federal Government, the Federal Government is not a party to this Agreement and shall not be subject to any obligations or liabilities to the City of Galesburg, the Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from this Agreement. The Contractor agrees to include the above clause in any subcontract financed in whole or in part with federal assistance provided by the FTA and further agrees not to modify the clause, except to identify the subcontractor who will be subject to its provisions. 16. Program Fraud and False or Fraudulent Statements and Related Acts. The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR Part 31, apply to its actions pertaining to this project. Upon the execution of this Agreement with the City of Galesburg, the Contractor certifies and affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or will cause to be made, pertaining to this Agreement or the FTA assisted project for which contract work will be performed. In addition to other penalties that may be applicable, the Contractor acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate. The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with federal assistance originally awarded by FTA under the authority of 49 U.S.C. 5307, the Federal Government reserves the right to impose the penalties of 18 U.S.C. 1001 and 40 U.S.C. 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate. 17. Debarment and Suspension. This Agreement is a covered transaction for purposes of 49 CFR Part 29. As such, the Contractor verifies that it or its principals as defined in 49 CFR 29.995, or affiliates as defined in 40 CFR 29.905, are not excluded or disqualified as defined in 49 CFR 29.940 and 29.945. The Contractor will comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR, Subpart C in any lower tier covered transactions it enters into. By signing this Agreement, the Contractor is certifying as follows: The certification in this clause is a material representation of fact relied upon by the City of Galesburg. If it is later determined that the Contractor knowingly rendered an erroneous certification, in addition to remedies available to the City of Galesburg, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The Contractor agrees to comply with the requirements of 49 CFR, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The Contractor further agrees to include a 9 provision requiring such compliance in its lower tier covered transactions. 18. Privacy Act. The Contractor agrees to comply with, and assure the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. 552a. If applicable, the Contractor agrees to obtain the express consent of the Federal Government before it or its employees operate a system of records on behalf the Federal Government. The Contractor understands that the requirements of the Privacy Act, including the civil and criminal penalties for violation of that Act, apply to those individuals involved, and that failure to comply with the terms of the Privacy Act may result in termination of the underlying contract. The Contractor also agrees to include these requirements in each subcontract to administer any system of records on behalf of the Federal Government financed in whole or in part with federal assistance provided by FTA. 19. Termination. The following termination clauses are applicable this Agreement: a. Termination for Convenience or Default: The City of Galesburg may terminate the Agreement (contract) in whole or in part, for the City's convenience or because of the failure of the Contractor to fulfill the contract obligation. The City shall terminate by delivering to the Contractor a written Notice of Termination specifying the nature, extent and effective date of the termination. Upon receipt of the notice, the Contractor shall immediately discontinue all services affected (unless the notice directs otherwise) and deliver to the City Purchasing Agent all data, drawings, specifications, reports, estimates, summaries, and other information and materials accumulated in performing the Agreement, whether completed or in process. If the termination is for the convenience of the City of Galesburg, the City shall make an equitable adjustment in the contract price but shall allow no anticipated profit on unperformed services. If the termination is for failure of the Contractor to fulfill the contract obligations, the City may complete the work by contract or otherwise and the Contractor shall be liable for any additional cost incurred by the City. If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the City. The Contractor also has the explicit right to terminate for cause. If the City does not compensate the contractor according to the terms of this Agreement, this will present cause for termination. In addition, lack of City providing information necessary for the Contractor to complete its scope of work will also necessitate termination for cause. The Contractor will provide the City with 30 days notice if it intends to terminate for cause. 10 b. Opportunity to Cure: The City of Galesburg in its sole discretion may, in the case of a termination for breach or default, allow the Contractor an appropriately short period of time in which to cure the defect. In such cases, the notice of termination will state the time period in which the cure is permitted and other appropriate conditions. If the Contractor fails to remedy to the City's satisfaction the breach or default of any of the terms, covenants or conditions of the contract within ten (10) days after receipt by the Contractor of written notice from the City setting forth the nature of said breach or default, the City shall have the right to terminate the contract without any further obligation to the Contractor. Any such termination for default shall not in any way operate to preclude the City from also pursuing all available remedies against the Contractor and its sureties for said breach or default. c. Waiver of Remedies of any Breach: In the event that the City of Galesburg elects to waive its remedies for any breach by the Contractor of any covenant, term or condition of the contract, such waiver by the City shall not limit the City's remedies for any succeeding breach of that or any other term, covenant or condition of the contract. 20. Contract Breaches and Dispute Resolution. The following Breaches and Dispute Resolutions requirements are applicable to this Agreement and all subcontracts that results from this Agreement: Disputes--Disputes arising in the performance of the Agreement which are not resolved by agreement of the City and the Contractor shall be decided in writing by the City Manager of Galesburg. This decision shall be final and conclusive unless within ten (10) days from the date of receipt of its copy, the Contractor mails or otherwise furnishes a written appeal to the City Manager. In connection with any such appeal, the Contractor shall be afforded an opportunity to be heard and to offer evidence in support of its position. Should a general resolution not be achieved between the City and the Contractor, the Contractor can appeal to a court of competent jurisdiction or submit the dispute to a neutral arbitrator. Performance During Dispute--Unless otherwise directed by the City of Galesburg, the Contractor shall continue performance under the Agreement while matters in dispute are being resolved. Claims for Damages--Should either party to the Agreement suffer injury or damage to person or property because of any act or omission of the party or any of its employees, agents or others for whose acts they are legally liable, a claim for damages therefore shall be made in writing to such other party within a reasonable time after the first observance of such injury or damage. In no event shall the Contractor's total liability to the City and/or any of the City's officers, employees, agents, contractors or subcontractors for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to this Agreement from cause or causes including, but not limited to, the Contractor's wrongful act, omission, negligence, errors, strict liability, breach of contract, breach of warranty, express or implied, exceed the total 11 amount of fee paid to the Contractor under this Agreement or $50,000, whichever is greater. Notwithstanding any other provision of the Agreement to the contrary, neither party, including their officers, agents, servants and employees, shall be liable to the other for lost profits or any special, indirect, incidental, or consequential damages in any way arising out of this Agreement however caused under a claim of any type or nature based on any theory of liability (including, but not limited to: contract, tort, or warranty) even if the possibility of such damages has been communicated. Remedies--Unless the Agreement provides otherwise, all claims, counterclaims, disputes and other matters in question between the City and the Contractor arising out of or relating to the Agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction within the State of Illinois if there is no mutual agreement. Rights and Remedies--The duties and obligations imposed by the Agreement documents and the rights and remedies available there under shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by the City of Galesburg or the Contractor shall constitute a waiver of right or duty afforded any of them under the Agreement, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach there under, except as may be specifically agreed in writing. 21. Incorporation of FTA Terms. This Agreement will include certain standard terms and conditions required by the FTA as set forth in FTA Circular 4220.1E. These standard terms and conditions, as mandated by FTA, will be deemed to control in the event of a conflict with any other provisions that may be contained in the Agreement document. The Contractor agrees not to perform any act, fail to perform any act, or refuse to comply with any City of Galesburg requests which would cause the City of Galesburg to be in violation of FTA terms and conditions. 22. Prompt Payment. The Contractor agrees to pay each subcontractor under this Agreement for satisfactory performance of its contract no later than 30 days from the receipt of each payment the Contractor receives from the City of Galesburg. The Contractor also agrees to return retainage payments, if applicable, to each subcontractor within 30 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Galesburg. This clause applies to both DBE and non-DBE subcontractors. 23. Written Notice. Written notice shall be deemed to have been duly served if delivered in person to the individual or member of the Contractor's firm or to an officer of the Contractor's corporation for whom it was intended, or if delivered at or sent by certified mail, return receipt requested, to the last know business address of the Contractor. 12 24. The Contractor/Vendor must provide proof of registration with the Illinois Department of Human Rights. 13 INSURANCE REQUIREMENTS The Contractor and his subcontractors shall maintain Workmen's Compensation, Public Liability, Property Damage, and Vehicle Liability Insurance in amounts and on terms satisfactory to the Buyers and any specific insurance requirements noted in a procurement solicitation. At a minimum, the following insurance requirements shall be met by the Contractor. When applicable, more stringent or revised insurance requirements may be required. The selected Contractor shall obtain and keep in force, at its own expense, during the full term of any subsequent contract or agreement the following insurance coverage: 1. Statutory Workers' Compensation and Employer's Liability Insurance - All employees of the Contractor performing work under any Contract or Agreement for this Project shall be insured in the statutory amount required to comply with the laws of the State of Illinois, or their respective State of incorporation, as appropriate. 2. Comprehensive Vehicle Liability Insurance - All vehicles used in conjunction with the performance of any Project Agreement, whether owned, non-owned, leased, or hired shall be insured; limits for bodily injury or death shall not be less than Five Hundred Thousand and Zero One-Hundredths Dollars ($500,000.00) per person and One Million and Zero One- Hundredths Dollars ($1,000,000.00) per occurrence, and property damage limits of not less than Five Hundred Thousand and Zero One-Hundredths Dollars ($500,000.00); or as an alternative, not less than One Million and Zero One-Hundredths Dollars ($1,000,000.00) combined single-limit coverage. 3. Comprehensive General Liability Insurance - When applicable, the Contractor shall maintain this insurance with limits for bodily injury or death of not less than Five Hundred Thousand and Zero One-hundredths Dollars ($500,000.00) per incident, and One Million and Zero One-hundredths Dollars ($1,000,000.00) aggregate. This insurance coverage must cover at least the following types of coverage: a. Operations - Premises Liability; b. Independent Contractor’s Liability; c. Broad Form Contractual Liability, covering the Contractor's obligations under any contract or agreement for the Project; d. Products Liability; e. Completed Operations Liability; f. Personal Injury Liability, including claims arising from employees of the contractor; and g. Broad Form Property Damage Liability. 4. Umbrella Liability Insurance of not-less-than One Million Dollars ($1,000,000.00). All such insurance, when required, shall be provided by insurance companies having a Best’s rating of not less than A+XII, as shown in the most current issue of Best’s Key Rating Guide, Property - Casualty. The Contractor shall indemnify and hold the Buyer harmless against any direct or indirect damages that shall be suffered or claimed for injuries to persons or property during the performance of the work described in any subsequent contract or agreement for this Project. Notwithstanding, the Buyer reserves all claims or rights of action against the Contractor as may be required in the best interests of the Buyer. 14 The Buyer shall be named specifically as an additionally insured party for that insurance coverage required for a given Project procurement. A Certificate of Insurance with the Buyer listed as an additionally insured party shall be provided within ten (10) calendar days following the execution of a contract or agreement. The Contractor’s insurer shall agree to give the Buyer a minimum of ten (10) calendar days advance written notice of a cancellation of insurance or a reduction in coverage below the limits set forth in the contract or herein. Coverage in the minimum amounts set forth herein shall not be construed to relieve the Contractor from liabilities in excess of such coverage. The Contractor and all of its insurers shall waive all rights of recovery or subrogation against the Buyer and their insurance companies. Both parties agree to provide prompt notice in writing of the institution of any suit or proceeding and permit defense of the same, and will provide all needed information and assistance to enable either party to do so. The Contractor shall give immediate notice to Buyer of any suit, claim, or action filed which arises out of the performance of any contract or agreement. Copies of all pertinent papers shall be supplied to the appropriate party immediately. When applicable, the Contractor shall require its subcontractors to obtain an amount of insurance coverage which is deemed adequate by the Contractor, for their levels of Project participation. The Contractor shall be liable to the extent that any subcontractor insurance coverage is inadequate. Subcontractors shall submit insurance certificates evidencing coverage, prior to any commencement of work. The Buyer reserves the right to inspect Contractor and Subcontractor insurance policies, in regard to insurance requirements, prior to the commencement of any work. Prepared by: GUG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Minority and/or Woman owned Business Startup Assistance Program and Southside Occupancy Assistance Program incentives for The Lavender Lotus Yoga Studio. SUMMARY RECOMMENDATION: The KCAP Review Committee has recommended the approval of a $5,000 Startup grant and a $7,380 Southside Occupancy grant. The City Manager and Director of Community Development concur with this recommendation. BACKGROUND: City Council approved new business incentive programs during their February 21, 2022 meeting. The intent of the programs was to increase minority and/or women owned businesses. The Lavender Lotus Yoga Studio is proposing to lease space at 113 S. Cherry St. to operate the business. The business will offer yoga classes and aesthetic treatments, such as spray tanning. Per the Minority/Women owned Startup Assistance Program guidelines, a self-employed person is eligible to receive $5,000 plus $2,500 per full-time employee created, up to a maximum of $10,000. Initially, in addition to the owner, the business will have 3-4 instructors acting as independent contractors. Per the Southside Occupancy Assistance Program guidelines, the business is eligible to request 1/3 of the annual rent or $5,000 per year, whichever is less for a maximum of 2 years. In this situation, it is estimated the maximum incentive will be up to $7,380 over the 2-year period. BUDGET IMPACT: If approved, the Startup Assistance and Southside Occupancy grant will both be paid from the Planning Fund (054). SUPPORTING DOCUMENTS: 1.Aerial map 2.Correspondence from Knox County Area Partnership, with grant review committee recommendation dated November 28, 2022. 3.Grant Agreement 22-4119 SCherryStESimmonsSt SCherryStESimmonsSt ParkPlz1981981742420 93 5 66 66 80.5 402019.5 64.05 6319873 25 3478.375 6328 285225 20 19.5 19.5 19.5 19.560 14 4 1 32 33 25 26 35 16 16 18 13 15 19 19 17 15 14 351 15 78 96 1049498 30 70 665524.525.569135110.243 11 38 10 31132DOC# 1056441195265.17DOC# 1071022 89.8465.97 S CHERRY STE SIMMONS ST 9915203020 90 S CHERRY ST 9915206001 40 E SIMMONS ST 9915206002 140 S CHERRY ST 9915226014 111 E SIMMONS ST 9915226025 130 E MAIN ST 9915226025 130 E MAIN ST 9915230001 109 S CHERRY ST 9915230007132 ESIMMONS ST9915230009 154 E SIMMONS ST 9915230013188 ESIMMONS ST9915230014140 SPRAIRIE ST9915230025 139 S CHERRY ST 99152300289915230030 150 E SIMMONS ST 9915230032 150 E SIMMONS ST 9915230033Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community November 23, 2022 / 113 S Cherry St 30 0 30 60 9015 Feet 113 S Cherry St Community Development Department Operating Under Council-Manager Government Since 1957 Lavender Lotus Yoga Studio November 28th, 2022 Honorable Members of the Galesburg City Council, This letter is a formal recommendation for a new business called Lavender Lotus Yoga Studio to receive support from the newly-created City ARPA funding programs. The project described below was reviewed by the KCAP Grant Review Committee on Wednesday, November 23rd, 2022 and it received a recommendation from the Committee for funding. Lavender Lotus Yoga Studio is a business being launched by Michelle Johnson that will be located at 113 S. Cherry St in Downtown Galesburg. The business will initially offer yoga classes to the public, with a plan to later add additional services like Pilates and massage therapy. The studio will be staffed by 4-5 instructors and will operate 5 days per week. Michelle is requesting $5,000 in funding through the Women/Minority Small Business Startup Assistance program and $7,380 in rent assistance through the Southside Occupancy Assistance Program. The space at 113 S. Cherry meets all of the criteria for the SOAP program in that the space is located south of Main St. and has been vacant for more than three months. The Knox County Area Partnership for Economic Development convened the Grant Review Committee to review Michelle Johnson’s applications on Wednesday, November 23rd and members of the Committee were provided with complete business plans, financials and other informational items to aid in their consideration. The Committee consists of area commercial bankers, a small business owner and City staff. For this project, the Committee consisted of: - Zach Maher, First Mid-Illinois Bank and Trust - Lance Oetting, Midwest Bank - Mike Holloway, F&M Bank (abstained from voting) - Brad Clark, Tompkins State Bank - Galesburg City Manager Gerald Smith - Pippi Ardennia, small business owner - Steve Gugliotta, City of Galesburg - Ken Springer, Knox County Area Partnership for Economic Development By design, the Committee involves experienced commercial lenders with years of experience in credit analysis and individuals who have experience running small business. We feel that this expertise gives an added level of safety to the City when making granting decisions. In conclusion, the Committee voted to recommend to the Galesburg City Council that this grant application be given final approval. The Committee felt that the risk profile for this request was appropriate for the intent of the program and that the recipient met all of the application requirements. Sincerely, Ken Springer, President The Knox County Area Partnership for Economic Development Page 1 of 2 GALESBURG ASSISTANCE PROGRAM GRANT AGREEMENT THIS AGREEMENT is made and entered into this _____ day of ________, 2022 (the “EFFECTIVE DATE”), by and between the City of Galesburg, an Illinois municipal corporation (hereinafter referred to as “CITY”), and Michelle Johnson, d/b/a The Lavender Lotus Yoga Studio (hereinafter the “GRANTEE”). WHEREAS, the Mayor and City Council desire to increase the number of business start-ups owned by minorities, women and persons with disabilities and/or also encourage businesses to reuse vacant spaces on the south side (south of Main St) of Galesburg; and WHEREAS, the Mayor and City Council of the CITY approved the Business Collateral Assistance Program, Business Startup Assistance Program and Southside Occupancy Assistance Program (hereinafter the “PROGRAM”) at their February 21, 2022 meeting to aid businesses with certain qualifying expenses; and WHEREAS, the GRANTEE is the owner of a qualifying business located within the CITY and has applied for a grant(s) through the PROGRAM, and the CITY has approved such application(s). NOW, THEREFORE, the parties, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, agree as follows: Section 1. Grant Amount. Upon the execution of this Agreement, the CITY shall cause the disbursement of proceeds in an amount not to exceed $5,000 for the Startup Assistance Program and $7,380 for the Southside Occupancy Assistance Program (the “GRANT”), except for the rent subsidy incentive which is on a reimbursement basis after GRANTEE provides proof of payment per the PROGRAM. Section 2. Grant Requirements. GRANTEE agrees that it shall utilize the GRANT solely for purposes in connection with the business located at 113 S Cherry St., Galesburg, IL 61401, Parcel Identification Number 99-15- 230-001 and as outlined in its funding request previously submitted by the GRANTEE, which is incorporated by reference into this agreement. GRANTEE hereby accepts the funding for the sole purposes listed in its said funding request and agrees that the funds provided by the CITY shall be used for those purposes, and no other. A GRANTEE’s request for any modification must be made in writing and approved by CITY before any expenditures differing from the original GRANT award are paid from funds provided by CITY. Section 3. Representations of GRANTEE. In connection with the GRANT, the GRANTEE represents and warrants that: a. It operates as a business enterprise or organization lawfully conducting business in Illinois; and b. The business, including all owners with at least 10% ownership, is/are in good standing with the CITY and the State of Illinois (i.e., no outstanding fines or fees, no tax delinquencies, food/beverage tax and/or hotel/motel tax paid to date, and possess all required licenses); and c. Provide proof of job creation to CITY via a payroll report within two years of the EFFECTIVE DATE; and d. Financial records must be kept for inspection and/or audit for a period of two years after the EFFECTIVE DATE. Financial records include receipts documenting actual expenditures, payroll statements, vouchers, invoices and bills, covering all receipts and expenditures of GRANT funds. The GRANTEE recognizes the right of CITY or its designee to make a full audit of GRANTEE’s records relating to this GRANT; and e. Guarantee the repayment of funds in the event of default. Page 2 of 2 Section 4. CITY not liable. The parties agree that the CITY is not herein entering into any contract or agreement with any vendors or contractors for the purchase of any goods or services under the PROGRAM. The parties also agree that the CITY is not in any manner providing any warranties or other assurances about the quality or suitability of any goods or services provided to the GRANTEE for under the PROGRAM. The parties agree further that GRANTEE shall hold the CITY harmless for any damages to persons or property that may occur during or in any manner arising from the PROGRAM. Section 5. Default. If the CITY determines that any funds have been disbursed for ineligible activities, in violation of the terms of this Agreement, the CITY shall provide written notice of said violation to the GRANTEE. The CITY shall be entitled to terminate this Agreement within five days of said written notice. GRANTEE shall, within 30 days of a written demand made by the CITY, reimburse the CITY for all funds disbursed for said ineligible costs. The CITY may, at its option, continue further disbursements pursuant to this Agreement after any disbursement for any ineligible activities if the GRANTEE reimburses the CITY for the improper disbursements, or otherwise cures the violation to the CITY’s satisfaction. If the GRANTEE fails to fulfill the obligations specified under Section 3 the City shall provide written notice of default to the GRANTEE, and the GRANTEE shall, within 30 days of a written demand made by the City, reimburse the CITY for all funds provided under this agreement. In the event the GRANTEE should default under any of the provisions of this Agreement and the City should employ attorneys or incur other expenses for the collection of the payments due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the GRANTEE herein contained the GRANTEE agrees that it will on demand therefore pay to the City the reasonable fees of such attorneys and such other expenses so incurred by the City. Section 6. Notices. Required notices, as provided herein, shall be mailed by first class mail, and shall be deemed served on the party in question on the date of mailing. Said notices shall be addressed to the pertinent party at addresses listed below. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the day and year first above written. CITY OF GALESBURG, an Illinois municipal corporation, Grantee (The Lavender Lotus Yoga Shop) By: By: Peter Schwartzman, Mayor Michelle Johnson, Owner Attest: Kelli Bennewitz, City Clerk Address: 55 W. Tompkins St Address: 1072 Bateman St Galesburg, IL 61401 Galesburg, IL 61401 Prepared by: GUG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Minority and/or Woman owned Business Startup Assistance Program for GYANN, LLC d/b/a Galesburg Selfie Museum. SUMMARY RECOMMENDATION: The KCAP Review Committee has recommended the approval of a $10,000 Startup grant. The City Manager and Director of Community Development concur with this recommendation. BACKGROUND: City Council approved new business incentive programs during their February 21, 2022 meeting. The intent of the programs was to increase minority and/or women owned businesses. The Galesburg Selfie Museum is proposing to lease space at 149 N Broad St. to operate the business. The business will offer spaces with various decorative themes (seasonal and everyday life celebrations) whereby users can rent the space and take their own photos for family or corporate events. Per the Minority/Women owned Startup Assistance Program guidelines, a self-employed person is eligible to receive $5,000 plus $2,500 per full-time employee created, up to a maximum of $10,000. In addition to the owner, the business is projecting to hire 2 part-time employees in the first year and 3 full-time employees within 2 years. BUDGET IMPACT: If approved, the Startup Assistance grant will be paid from the Planning Fund (054). SUPPORTING DOCUMENTS: 1.Aerial map 2.Correspondence from Knox County Area Partnership, with grant review committee recommendation dated November 28, 2022. 3.Grant Agreement 22-4120 NBroadStNBroadStWFerrisSt EFerrisSt NCherryStEFerrisSt 66709566991329992403036992443012278.375 78.375 13266663333515151516078.375 78.375 156.75 156.75 13219819822 22 22 22 68.7515 60.552.25 52.25 6652.25156.75 156.75 9938.25 115.5 12 13 4 2 18 19 17 16 5 29 9 8 7 6 4 1 9 16 5 10 2 1 11 8 15 14 3 74100134161706660 134.4223.9521.25 54 148.5 126.5 63.7349.27111308.495 45153162156.75 156.75 313.50 156.75 148.5 71.75 2285 11N BROAD STN CHERRY STE FERRIS STW FERRIS ST 9910456004 158 N BROAD ST 9910456005 128 N BROAD ST 9910456007 166 N BROAD ST 9910456008 120 N BROAD ST 9910457004 29 PUBLIC SQUARE 9910459004 149 N BROAD ST 9910459005 125 N BROAD ST 9910459007 9910459008 100 N CHERRY ST 9910459009 169 N BROAD ST 9910459011 170 N CHERRY ST 9910460001 9910460016 21 E MAIN ST 9910478004 161 N CHERRY ST 9910478005 131 N CHERRY ST 9910478006 127 N CHERRY ST 9910479024 101 E MAIN ST 9910501012 Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community November 23, 2022 / 149 N Broad St 40 0 40 80 12020 Feet 149 N Broad St Community Development Department Operating Under Council-Manager Government Since 1957 Galesburg Selfie Museum November 28th, 2022 Honorable Members of the Galesburg City Council, This letter is a formal recommendation for a new business called the Galesburg Selfie Museum to receive support from the newly-created City ARPA funding programs. The project described below was reviewed by the KCAP Grant Review Committee on Wednesday, November 23rd, 2022 and it received a recommendation from the Committee for funding. The Galesburg Selfie Museum is a new business being brought forward by Gorette Kupa and Yannick Kapita who are both local residents. The business will be located at 149 S. Broad St in Galesburg. The Selfie Museum is a destination- type activity where patrons pay admission to a facility that hosts a number of staged sets. The patrons can then take fun selfie photos with their friends in these sets. Admission will charged hourly. This is a business model that is starting to show up in larger cities and is an activity for young people, parties and other groups. Gorette is applying for $10,000 from the Women/Minority Startup Assistance Program. The Knox County Area Partnership for Economic Development convened the Grant Review Committee to review Gorette’s application on Wednesday, November 23rd and members of the Committee were provided with complete business plans, financials and other informational items to aid in their consideration. The Committee consists of area commercial bankers, a small business owner and City staff. For this project, the Committee consisted of: - Zach Maher, First Mid-Illinois Bank and Trust - Lance Oetting, Midwest Bank - Mike Holloway, F&M Bank (abstained from voting) - Brad Clark, Tompkins State Bank - Galesburg City Manager Gerald Smith - Pippi Ardennia, small business owner - Steve Gugliotta, City of Galesburg - Ken Springer, Knox County Area Partnership for Economic Development By design, the Committee involves experienced commercial lenders with years of experience in credit analysis and individuals who have experience running small business. We feel that this expertise gives an added level of safety to the City when making granting decisions. In conclusion, the Committee voted to recommend to the Galesburg City Council that this grant application be given final approval. The Committee felt that the risk profile for this request was appropriate for the intent of the program and that the recipient met all of the application requirements. Sincerely, Ken Springer, President The Knox County Area Partnership for Economic Development Page 1 of 2 GALESBURG ASSISTANCE PROGRAM GRANT AGREEMENT THIS AGREEMENT is made and entered into this _____ day of ________, 2022 (the “EFFECTIVE DATE”), by and between the City of Galesburg, an Illinois municipal corporation (hereinafter referred to as “CITY”), and GYANN, LLC, d/b/a Galesburg Selfie Museum (hereinafter the “GRANTEE”). WHEREAS, the Mayor and City Council desire to increase the number of business start-ups owned by minorities, women and persons with disabilities and/or also encourage businesses to reuse vacant spaces on the south side (south of Main St) of Galesburg; and WHEREAS, the Mayor and City Council of the CITY approved the Business Collateral Assistance Program, Business Startup Assistance Program and Southside Occupancy Assistance Program (hereinafter the “PROGRAM”) at their February 21, 2022 meeting to aid businesses with certain qualifying expenses; and WHEREAS, the GRANTEE is the owner of a qualifying business located within the CITY and has applied for a grant(s) through the PROGRAM, and the CITY has approved such application(s). NOW, THEREFORE, the parties, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, agree as follows: Section 1. Grant Amount. Upon the execution of this Agreement, the CITY shall cause the disbursement of proceeds in an amount not to exceed $10,000 for the Startup Assistance Program (the “GRANT”). Section 2. Grant Requirements. GRANTEE agrees that it shall utilize the GRANT solely for purposes in connection with the business located at 149 N Broad St., Galesburg, IL 61401, Parcel Identification Number 99-10- 459-004 and as outlined in its funding request previously submitted by the GRANTEE, which is incorporated by reference into this agreement. GRANTEE hereby accepts the funding for the sole purposes listed in its said funding request and agrees that the funds provided by the CITY shall be used for those purposes, and no other. A GRANTEE’s request for any modification must be made in writing and approved by CITY before any expenditures differing from the original GRANT award are paid from funds provided by CITY. Section 3. Representations of GRANTEE. In connection with the GRANT, the GRANTEE represents and warrants that: a. It operates as a business enterprise or organization lawfully conducting business in Illinois; and b. The business, including all owners with at least 10% ownership, is/are in good standing with the CITY and the State of Illinois (i.e., no outstanding fines or fees, no tax delinquencies, food/beverage tax and/or hotel/motel tax paid to date, and possess all required licenses); and c. Provide proof of job creation to CITY via a payroll report within two years of the EFFECTIVE DATE; and d. Financial records must be kept for inspection and/or audit for a period of two years after the EFFECTIVE DATE. Financial records include receipts documenting actual expenditures, payroll statements, vouchers, invoices and bills, covering all receipts and expenditures of GRANT funds. The GRANTEE recognizes the right of CITY or its designee to make a full audit of GRANTEE’s records relating to this GRANT; and e. Guarantee the repayment of funds in the event of default. Section 4. CITY not liable. The parties agree that the CITY is not herein entering into any contract or agreement with any vendors or contractors for the purchase of any goods or services under the PROGRAM. The Page 2 of 2 parties also agree that the CITY is not in any manner providing any warranties or other assurances about the quality or suitability of any goods or services provided to the GRANTEE for under the PROGRAM. The parties agree further that GRANTEE shall hold the CITY harmless for any damages to persons or property that may occur during or in any manner arising from the PROGRAM. Section 5. Default. If the CITY determines that any funds have been disbursed for ineligible activities, in violation of the terms of this Agreement, the CITY shall provide written notice of said violation to the GRANTEE. The CITY shall be entitled to terminate this Agreement within five days of said written notice. GRANTEE shall, within 30 days of a written demand made by the CITY, reimburse the CITY for all funds disbursed for said ineligible costs. The CITY may, at its option, continue further disbursements pursuant to this Agreement after any disbursement for any ineligible activities if the GRANTEE reimburses the CITY for the improper disbursements, or otherwise cures the violation to the CITY’s satisfaction. If the GRANTEE fails to fulfill the obligations specified under Section 3 the City shall provide written notice of default to the GRANTEE, and the GRANTEE shall, within 30 days of a written demand made by the City, reimburse the CITY for all funds provided under this agreement. In the event the GRANTEE should default under any of the provisions of this Agreement and the City should employ attorneys or incur other expenses for the collection of the payments due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the GRANTEE herein contained the GRANTEE agrees that it will on demand therefore pay to the City the reasonable fees of such attorneys and such other expenses so incurred by the City. Section 6. Notices. Required notices, as provided herein, shall be mailed by first class mail, and shall be deemed served on the party in question on the date of mailing. Said notices shall be addressed to the pertinent party at addresses listed below. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the day and year first above written. CITY OF GALESBURG, an Illinois municipal corporation, Grantee (GYANN, LLC) By: By: Peter Schwartzman, Mayor Gorette Kupa, Owner Attest: Kelli Bennewitz, City Clerk Address: 55 W. Tompkins St Address: 490 S Soangetaha Rd, Apt 33 Galesburg, IL 61401 Galesburg, IL 61401 Prepared by: GUG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Minority and/or Woman owned Business Startup Assistance Program for Malley Foods, LLC d/b/a Malley Farms. SUMMARY RECOMMENDATION: The KCAP Review Committee has recommended the approval of a $10,000 Startup grant. The City Manager and Director of Community Development concur with this recommendation. BACKGROUND: City Council approved new business incentive programs during their February 21, 2022 meeting. The intent of the programs was to increase minority and/or women owned businesses. Malley Farms is proposing to lease space at 54 S Seminary St. to operate the business. The business is a specialty food producer of small batch canning products including jams, jellies, fruit butters, sauces, condiments, and pickled vegetables. Their focus is on using all-natural ingredients. The leased space will have a kitchen area as well as retail space and provide the opportunity to produce additional product to grow national sales opportunities through their internet store. Per the Minority/Women owned Startup Assistance Program guidelines, a self-employed person is eligible to receive $5,000 plus $2,500 per full-time employee created, up to a maximum of $10,000. In addition to the owner, the business is projecting to hire 2-4 part-time employees in the first two years. BUDGET IMPACT: If approved, the Startup Assistance grant will be paid from the Planning Fund (054). SUPPORTING DOCUMENTS: 1.Aerial map 2.Correspondence from Knox County Area Partnership, with grant review committee recommendation dated November 28, 2022. 3.Grant Agreement 22-4121 150 ESimmonsSt SSeminarySt150 SSeminaryStESimmonsSt 56.7266 66 66 2222112.7522 22 22 22 22 22 132112.75132 85.03 41.34 58.05 72.2 60 606033 66156.75156.7566 66 24.521.8222.731110222 22 22 22 22 22 102132 132 66666674.581921 21 21 21 21 314.9280.5156.7566.09 R 11 21 11 8 7 6 4 2 1 10 9 3 1 4 5 3 5 3 6 2 3 4 5 10 9 8 7 1 4 3 2 1 14 12 10 9 7 6 5 1 TR. A 100 32 2222.4221.58448866 44.55113140174.934.469 42 95.5176222244 402097.38 R13.5 52.5501985478 6044 44 44 88 132.33 9933 6633 28 66.10 R96.74 R66.12 R 5510 11 TR. 1 41.37 24.324.3231.85 31.79 TR 10-A 24.46DOC# 1074012 S SEMINARY STE MAIN ST E SIMMONS ST £¤150 9914101001 400E MAIN ST 9914101002 420 E MAIN ST 9914101005 83 S SEMINARY ST 9914101006 93 S SEMINARY ST 9914101007 99 S SEMINARY ST 9914101008 105 S SEMINARY ST 9914101012442 E MAIN ST9914101030 476 E MAIN ST 9914101031 456 E MAIN ST 9914101032 41 S SEMINARY ST 9914101034 9914101036 61 S SEMINARY ST99152290049915229005326 E MAIN ST9915229007340 E MAIN ST9915229008 346 E MAIN ST 9915229009 354 E MAIN ST 9915229010 57 S KELLOGG ST 9915229023 88 S SEMINARY ST 9915229024 87 S KELLOGG ST 9915229025 9915229026 302 E MAIN ST 9915229027 54 S SEMINARY ST 9915229028 9915232016 350E SIMMONS ST Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community November 23, 2022 /40 0 40 80 12020 Feet 54 S Seminary St Community Development Department Operating Under Council-Manager Government Since 1957 Malley Foods, LLC November 28th, 2022 Honorable Members of the Galesburg City Council, This letter is a formal recommendation for a new venture called Malley Foods, LLC to receive support from the newly- created City ARPA funding programs. The project described below was reviewed by the KCAP Grant Review Committee on Wednesday, November 23rd, 2022 and it received a recommendation from the Committee for funding. Malley Foods, LLC represents the scaling up of a former hobby business into a full-time commercial and retail operation. Nicole Malley started Malley Foods as a cottage-industry food business, producing jams and jellies for sale at regional farmers markets. The intent is to now take the business full-time with a dedicated production and retail space located in the South Seminary St. retail corridor. Nikki is requesting $10,000 from the Women/Minority Startup Assistance Program. The new operation will feature a production kitchen and then a small dedicated retail space to sell Malley Foods products to the public. Nikki provided the Grant Review Committee with a very detailed business plan, financials and marketing information for the new business. The Knox County Area Partnership for Economic Development convened the Grant Review Committee to review Nikki’s application on Wednesday, November 23rd and members of the Committee were provided with complete business plans, financials and other informational items to aid in their consideration. The Committee consists of area commercial bankers, a small business owner and City staff. For this project, the Committee consisted of: - Zach Maher, First Mid-Illinois Bank and Trust - Lance Oetting, Midwest Bank - Mike Holloway, F&M Bank (abstained from voting) - Brad Clark, Tompkins State Bank - Galesburg City Manager Gerald Smith - Pippi Ardennia, small business owner - Steve Gugliotta, City of Galesburg - Ken Springer, Knox County Area Partnership for Economic Development By design, the Committee involves experienced commercial lenders with years of experience in credit analysis and individuals who have experience running small business. We feel that this expertise gives an added level of safety to the City when making granting decisions. In conclusion, the Committee voted to recommend to the Galesburg City Council that this grant application be given final approval. The Committee felt that the risk profile for this request was appropriate for the intent of the program and that the recipient met all of the application requirements. Sincerely, Ken Springer, President The Knox County Area Partnership for Economic Development Page 1 of 2 GALESBURG ASSISTANCE PROGRAM GRANT AGREEMENT THIS AGREEMENT is made and entered into this _____ day of ________, 2022 (the “EFFECTIVE DATE”), by and between the City of Galesburg, an Illinois municipal corporation (hereinafter referred to as “CITY”), and Malley Foods, LLC, d/b/a Malley Farms (hereinafter the “GRANTEE”). WHEREAS, the Mayor and City Council desire to increase the number of business start-ups owned by minorities, women and persons with disabilities and/or also encourage businesses to reuse vacant spaces on the south side (south of Main St) of Galesburg; and WHEREAS, the Mayor and City Council of the CITY approved the Business Collateral Assistance Program, Business Startup Assistance Program and Southside Occupancy Assistance Program (hereinafter the “PROGRAM”) at their February 21, 2022 meeting to aid businesses with certain qualifying expenses; and WHEREAS, the GRANTEE is the owner of a qualifying business located within the CITY and has applied for a grant(s) through the PROGRAM, and the CITY has approved such application(s). NOW, THEREFORE, the parties, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, agree as follows: Section 1. Grant Amount. Upon the execution of this Agreement, the CITY shall cause the disbursement of proceeds in an amount not to exceed $10,000 for the Startup Assistance Program (the “GRANT”). Section 2. Grant Requirements. GRANTEE agrees that it shall utilize the GRANT solely for purposes in connection with the business located at 54 S Seminary St., Galesburg, IL 61401, Parcel Identification Number 99-15- 229-027 and as outlined in its funding request previously submitted by the GRANTEE, which is incorporated by reference into this agreement. GRANTEE hereby accepts the funding for the sole purposes listed in its said funding request and agrees that the funds provided by the CITY shall be used for those purposes, and no other. A GRANTEE’s request for any modification must be made in writing and approved by CITY before any expenditures differing from the original GRANT award are paid from funds provided by CITY. Section 3. Representations of GRANTEE. In connection with the GRANT, the GRANTEE represents and warrants that: a. It operates as a business enterprise or organization lawfully conducting business in Illinois; and b. The business, including all owners with at least 10% ownership, is/are in good standing with the CITY and the State of Illinois (i.e., no outstanding fines or fees, no tax delinquencies, food/beverage tax and/or hotel/motel tax paid to date, and possess all required licenses); and c. Provide proof of job creation to CITY via a payroll report within two years of the EFFECTIVE DATE; and d. Financial records must be kept for inspection and/or audit for a period of two years after the EFFECTIVE DATE. Financial records include receipts documenting actual expenditures, payroll statements, vouchers, invoices and bills, covering all receipts and expenditures of GRANT funds. The GRANTEE recognizes the right of CITY or its designee to make a full audit of GRANTEE’s records relating to this GRANT; and e. Guarantee the repayment of funds in the event of default. Section 4. CITY not liable. The parties agree that the CITY is not herein entering into any contract or agreement with any vendors or contractors for the purchase of any goods or services under the PROGRAM. The Page 2 of 2 parties also agree that the CITY is not in any manner providing any warranties or other assurances about the quality or suitability of any goods or services provided to the GRANTEE for under the PROGRAM. The parties agree further that GRANTEE shall hold the CITY harmless for any damages to persons or property that may occur during or in any manner arising from the PROGRAM. Section 5. Default. If the CITY determines that any funds have been disbursed for ineligible activities, in violation of the terms of this Agreement, the CITY shall provide written notice of said violation to the GRANTEE. The CITY shall be entitled to terminate this Agreement within five days of said written notice. GRANTEE shall, within 30 days of a written demand made by the CITY, reimburse the CITY for all funds disbursed for said ineligible costs. The CITY may, at its option, continue further disbursements pursuant to this Agreement after any disbursement for any ineligible activities if the GRANTEE reimburses the CITY for the improper disbursements, or otherwise cures the violation to the CITY’s satisfaction. If the GRANTEE fails to fulfill the obligations specified under Section 3 the City shall provide written notice of default to the GRANTEE, and the GRANTEE shall, within 30 days of a written demand made by the City, reimburse the CITY for all funds provided under this agreement. In the event the GRANTEE should default under any of the provisions of this Agreement and the City should employ attorneys or incur other expenses for the collection of the payments due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the GRANTEE herein contained the GRANTEE agrees that it will on demand therefore pay to the City the reasonable fees of such attorneys and such other expenses so incurred by the City. Section 6. Notices. Required notices, as provided herein, shall be mailed by first class mail, and shall be deemed served on the party in question on the date of mailing. Said notices shall be addressed to the pertinent party at addresses listed below. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the day and year first above written. CITY OF GALESBURG, an Illinois municipal corporation, Grantee (Malley Foods, LLC) By: By: Peter Schwartzman, Mayor Nicole Malley, Owner Attest: Kelli Bennewitz, City Clerk Address: 55 W. Tompkins St Address: 1827 Knox Rd 100 E Galesburg, IL 61401 Galesburg, IL 61401 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Grant Agreement between the City of Galesburg and the Knox County Housing Authority. SUMMARY RECOMMENDATION: The City Manager recommends the City Council approve a grant agreement with the Knox County Housing Authority in an amount not to exceed $76,000. BACKGROUND: In partnership with the City of Galesburg and the Salvation Army, the Knox County Housing Authority proposes to operate a winter warming shelter. Through this collaborative alliance, the shelter will provide low-barrier access to a warm and safe overnight place and provide referrals and connections to additional housing and supportive resources for those in need. The anticipated dates of operation will be December 12, 2022 through March 31, 2023 and it will operate seven days a week, from 6:00 pm to 7:00 am. The Grant Agreement is attached for review and includes Attachment A – Project Scope and Attachment B – Project Budget. Expenses covered include estimated costs for day-to-day staffing, operation and administration of the shelter. BUDGET IMPACT: There are sufficient funds available in the Planning Fund. SUPPORTING DOCUMENTS: 1.Grant Agreement 22-4122 GRANT AGREEMENT This Agreement is made and entered into by and between the City of Galesburg (“City”) an Illinois home rule municipal corporation, located in Knox County Illinois, and Knox County Housing Authority, a unit of county government (“Grant Recipient”); WHEREAS, Knox County Housing Authority is adept in dealing with the issues of homelessness; and WHEREAS, the City of Galesburg would like to provide assistance to Knox County Housing Authority to addresses homelessness in Galesburg; and WHEREAS, it is the intention of the Parties to this Agreement that all activities described herein shall be for their mutual benefit; and WHEREAS, the terms and conditions of this Agreement shall survive the Performance Period and shall continue in full force and effect until; the Grant Recipient has completed and is in compliance with all the requirements of this Agreement NOW, THEREFORE, in consideration of the mutual promises and dependent authorizations, the Parties agree as follows: 1.0 Definitions. The following terms are given the stated meaning: 1.1 City means the City of Galesburg, an Illinois home rule municipal corporation, located in Knox County, Illinois. 1.2 Eligible Costs. Eligible Costs means those costs which can be audited by the City; are directly attributable to activities identified in Attachment A-Project Scope. 1.3 Grant Award. Grant Award means funds not to exceed $76,000.00 awarded to the Grant Recipient 1.3.1 The Grant Award supersedes any representations, commitments, conditions, or agreements made orally or in writing prior to the issuance of the Grant Award. 1.3.2 The Grant Award may specify an award amount and other terms and conditions that are different from, or in addition to, those proposed in the Project Scope. 1.4 Project. Project means the project or activities described in Attachment A- Project Scope. 1.5 Request for Payment. Request for Payment means a complete request submitted, by no later than April 30, 2023, in the format specified by the City for payment of funds from a Grant Award. 1.6 Total Award. Total Award means the total dollar amount approved for Grant Recipient, which is a total amount not to exceed $76,000.00. 2.0 Reimbursement. The following conditions apply to Requests for Payment. 2.1 No Grant Award funds will be issued without a Request for Payment. 2.2 The Grant Award is exclusive funding and will be used only for the Project. 2.3 The Grant Recipient shall prepare and submit to the City one or more Requests for Payment on a form designated by the City. 2.4 Upon satisfaction by the Recipient of the requirements of the Order, and this contract, the City will disburse funds to the Recipient for eligible costs in a total amount not to exceed the award amount authorized by the City of $76,000.00. However, to assist Recipient with undertaking the project, upon request, the City will authorize up to $10,000 of the total Project Award to assist in startup of the project. Recipient will be required to provide supporting documentation to show this funding was used for Eligible Costs. 2.5 Only Eligible Costs may be reimbursed. A Grant Recipient may request from the City (1) an amendment to Attachment B – Project Budget to add to or revise the list of expenses eligible for reimbursement, or (2) an amendment to Attachment A-Project Scope. 2.6 The Grant Recipient shall include a copy of an invoice (or receipt) for each Eligible Cost item for which a reimbursement is requested. For items that do not have a transaction invoice, such as employee labor expenses, the Grant Recipient shall provide documentation showing the total hours contributed by employee class that worked on the project, the dates that the work was done, and the total labor expense reported. Upon request, the Grant Recipient shall also provide a list of actual hours worked and the specific wage for each employee that worked on a Project, or other payroll documentation. For Eligible Cost items that do not have a transaction invoice or record and do not fall under labor expenses, the Grant Recipient shall submit a narrative description of the Eligible Cost along with any relevant documentation. 2.7 The City may delay reimbursement of a Request for Payment until sufficient documentation of costs and project status, as determined by the City, is provided by the Grant Recipient. 2.8 The Grant Recipient shall submit a final Request for Payment to the City no later than April 30, 2023. 2.9 The Grant Recipient is responsible for reimbursement to the City for any disbursed Grant Award funds that are determined by the city to have been not eligible, misused or misappropriated, or not incurred by the end of the performance period. If the City determines that any provision of the Grant Award, or Agreement, has been breached by the Grant Recipient, the City may require and be entitled to reimbursement for any or all funds under the Grant Award. Any reimbursement of funds that is required by the City, with or without termination of this Agreement, will be due within forty-five (45) days after giving written notice to the Grant Recipient. The City also reserves the right to recover such funds by any other legal means including litigation. The Grant Recipient shall indemnify and hold harmless the City for all suits, actions, claims and the reasonable attorneys’ fees and legal expenses incurred in recovering such funds, irrespective of whether the funds are recovered. 3.0 Audit Requirement. 3.1 The Grant Recipient shall comply with all federal and state laws or rules related to the necessity and type of audit required for these funds. 3.2 The Grant Recipient shall provide a report on the number of individuals served at the shelter in a form agreed by the parties. This report shall identify the number of individuals served on a weekly basis by the shelter. 4.0 Recordkeeping, Examination of Records and Facilities. The City will have access to and the right at any time during normal business hours to examine, audit, excerpt, transcribe and copy on the Grant Recipient’s premises any records and files of the Grant Recipient involving transactions relating to a Grant Award. 4.1 The Grant Recipient shall retain such records and files for at least five years following final payment of the Grant Award. 4.2 The Grant Recipient shall be responsible for any charge for copies or computer printouts. 4.3 The minimum acceptable financial records for a Grant Award consist of: 4.3.1 Documentation of employee time and compensation; 4.3.2. Documentation of all equipment, materials, contracted labor, supplies and travel expenses; 4.3.3 Inventory records and supporting documentation for allowable equipment purchased to carry out the project scope; 4.3.4 Documentation and justification of methodology used in any in-kind contributions; 4.3.5 Rationale supporting allocation of space charges; 4.3.6 Rationale and documentation of any indirect costs; 4.3.7 Documentation of agreement services and materials; and 4.3.8 Any other records that support charges to a Grant Award. 5.0 Compliance with Law. The Grant Recipient and its agents and representatives shall at all times comply with and observe all federal, state and local laws, ordinances, and regulations that in any manner affect or apply to the project. 6.0 Indemnification. The Grant Recipient assumes all liability for any and all injuries, damages, or claims in any way associated with the Grant Award and/or the Project. The Grant Recipient shall indemnify and hold harmless the City and all of its officers, agents, and employees from all suits, actions or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from or in any way associated with the Grant Award and/or the Project. 7.0 Termination and Cancelation. The Grant Recipient understands and agrees that the City may at a later time determine that the Grant Recipient is not in compliance with the City’s grant of funds or the terms of this Agreement. In such case, the City may terminate the Grant Award. Upon termination, the Grant Recipient must return all Grant Award funds previously disbursed. If the Grant Recipient wishes to cancel the Project, the Grant Recipient may submit a written request to the City requesting that the City approve the termination of the Grant Award. If the City grants the request, the Grant Recipient must return all Grant Award funds previously disbursed. 8.0 Lobbying: Program funds may not be used to influence federal contracting or financial transactions. It is understood and agreed between the Parties that no portion of the Grant funds paid under this Agreement may be used for the purpose of obtaining additional Federal or state funds under any other law of the United States, except if authorized under that law 9.0 Debarment & Suspension. In executing this Agreement, Grantee affirms that it is not debarred nor suspended from receiving federally funded contracts. Grantee is subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland Security’s regulations at 2 C.F.R. Part 3000 (Nonprocurement Debarment and Suspension). These regulations restrict awards, sub-awards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs and activities. 10.0 Non-Discrimination and Affirmative Action Requirements. Grantee may not discriminate against and hereby certifies that it prohibits discrimination against and will not discriminate against any person on the basis of race, color, religion, ancestry, creed or national origin, sex, marital status, physical or mental handicap, sexual orientation, or age in any aspect of its operations. This includes, but is not limited to, employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Grantee shall comply with applicable federal, State, and local laws regarding discrimination and equal opportunity in employment, including but not limited to: a. Titles VI and VII of the Civil Rights Act of 1964, as amended; b. The Americans with Disabilities Act of 1990, as amended. As a condition for receipt of grant funds, the Grantee agrees to comply with 41 C.F. R. § 60-1.4 which includes regulations for the promotion and insuring of equal opportunity for all persons, without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, employed or seeking employment the Government contractors or with contractors performing under federally assisted construction contracts. The Grantee shall take affirmative action to ensure equal employment opportunities. The Grantee shall post in conspicuous places, available for employees and applicants for employment, notices required by law. 11.0 Project Status Reports. The Grant Recipient shall submit a Project Status Report to the City on a semi-annual basis. A sample form for this status report shall be provided by the City. 12.0 Waiver. Failure or delay on the part of the City to exercise any power or righty under this Agreement shall not constitute a wavier thereof. 13.0 Amendment. This Agreement may be amended at any time by written mutual consent of the Parties. Amendments shall be documented in writing, dated, and signed by the Parties. 14.0 Governing Law, and Venue. This Agreement shall be governed by the laws of the State of Illinois. Any legal action regarding this Agreement or its provisions shall be brought in a court of competent jurisdiction in Knox County, Illinois. CITY: CITY OF GALESBURG, ILLINOIS A Municipal Corporation By: ______________________________ Peter Schwartzman, Mayor Attest: ______________________________ Kelli R. Bennewitz, City Clerk RECIPIENT: KNOX COUNTY HOUSING AUTHORITY A Unit of County Government By: ______________________________ President Attest: _______________________________ Secretary Tuesday, November 29, 2022 10:12 AM Gerald Smith, City Manager City of Galesburg, Illinois 55 West Tompkins Street Galesburg, IL 61401 Operation of Warming Shelter (Site TBD) – Winter 2022/2023 In partnership with the City of Galesburg, Illinois, and the Salvation Army, the Knox County Housing Authority proposes to operate a Winter Warming Shelter at a specific site to be later determined, located in Galesburg, Illinois. The mission of the Warming Shelter is to save lives, link resources, and encourage dignity through low-barrier access to a warm safe place for those in need. Through this collaborative alliance, we shall provide seasonal, low-barrier, unbiased access to night shelter services regardless of personal barriers to housing security and provide referrals and connections to additional housing and supportive resources. This letter serves as the statement of work and the program scope for operation of the Warming Shelter. To summarize, each entity would carry the following responsibilities: -City of Galesburg – Funding for staffing and operation expenses -Salvation Army – Day-to-day operation of the center and direction of employees -Knox County Housing Authority – grant recipient (funding disbursement and reimbursement), shelter administration, hiring center staff, project accounting; lessee of the selected property/site/location Contact staff for shelter operations is as follows: -Derek Antoine, Executive Director, Knox County Housing Authority – dantoine@knoxhousing.org -Administration, oversight of day-to-day shelter operations, staffing, accounting -Cheryl Lefler, Assistant Director, Knox County Housing Authority – clefler@knoxhousing.org -Administration, oversight of day-to-day shelter operations, staffing, accounting -Lee Lofing, Financial Manager, Knox County Housing Authority – llofing@knoxhousing.org -Program accounting and reporting -Kim Sibley, Participant Engagement Manager, Knox County Housing Authority – kbrannonsibley@knoxhousing.org -Client resource engagement Jared Hawkinson, Chairperson Sara Robison, Vice Chairperson Lomac Payton, Chairperson Joseph Riley, Commissioner LaToya Carson, Commissioner Dena Turner, Commissioner Joey Range, Commissioner Derek Antoine, Exec. Director, Secretary Jack P. Ball, Attorney 216 W. Simmons St., Galesburg, IL 61401 Telephone (309) 342-8129 ext. 1223 Fax (309) 342-7206 Email: dantoine@knoxhousing.org Attachment A - Project Scope -Brandi Watkins, Property Manager, Knox County Housing Authority – bwatkins@knoxhousing.org -Coordination and supervision of daytime warming centers, Moon Towers -Ashley Larimer, Property Manager, Knox County Housing Authority – alarimer@knoxhousing.org -Coordination and supervision of daytime warming centers, Family Sites -Meghan Templeton, Director of Operations, The Salvation Army – Meghan.Templeton@usc.salvationarmy.org -Day-to-day operations of the center, direction of employees, client services As stated in the general summary, Salvation Army staff is proposed to have the day-to-day responsibility for operating the shelter, to include: -Staffing – scheduling, tracking hours, reporting payroll, and associated recordkeeping -Opening/closing/upkeep of the shelter -Client eligibility, intake, and placement -Activity tracking and reporting -Meal/food service The Knox County Housing Authority responsibilities are proposed as follows: - Grantee of program funding -Lessee of lessee of the selected property/site/location - Selection, assignment, training, associated recordkeeping, and termination of shelter staff (in conjunction with the Salvation Army) -Initial expenditure of funds for program eligible expense -Providing operational supplies -Accounting and fiscal recordkeeping The City of Galesburg is proposed to have the following responsibilities: -Grantor of program funding -Owner/Lessor of the selected property/site/location -Full fund reimbursement/disbursement to the KCHA for eligible shelter expenses -Program oversight The shelter shall operate seven (7) days a week, daily from 6:00 PM to 7:00 AM, including holidays. The target date for opening the shelter is December 12, 2022, dependent on staffing availability. The shelter will cease operations on March 31, 2023. It is proposed that a budget not to exceed $76,000.00 be approved for operations. This includes realistic estimates for the day-to-day staffing, operation, and administration of the shelter. Spending is forecasted based on previous year expenditures and current cost of services and commodities. Expenditure of funds shall be approved only for allowable, eligible, and reasonable expenses deemed necessary to efficiently run the shelter in a safe manner. The following tables represent forecasted expenditures for the winter 2022/2023 season: Medicare SS State UC Hours Pays Hrly Rate Per Payroll Annual Wages 1.45% 6.200% 0.725% Manager 60 6.5 18.00$ 1,080.00$ 7,020.00$ 101.79$ 435.24$ 92.37$ 629.40$ $7,649.40 Staff #2 40 6.5 14.00$ 560.00$ 3,640.00$ 52.78$ 225.68$ 92.37$ 370.83$ $4,010.83 Staff #3 40 6.5 14.00$ 560.00$ 3,640.00$ 52.78$ 225.68$ 92.37$ 370.83$ $4,010.83 Staff #4 40 6.5 14.00$ 560.00$ 3,640.00$ 52.78$ 225.68$ 92.37$ 370.83$ $4,010.83 Staff #5 40 6.5 14.00$ 560.00$ 3,640.00$ 52.78$ 225.68$ 92.37$ 370.83$ $4,010.83 Staff #6 40 6.5 14.00$ 560.00$ 3,640.00$ 52.78$ 225.68$ 92.37$ 370.83$ $4,010.83 Staff #7 40 6.5 16.00$ 640.00$ 4,160.00$ 60.32$ 257.92$ 92.37$ 410.61$ $4,570.61 Staff #8 40 6.5 16.00$ 640.00$ 4,160.00$ 60.32$ 257.92$ 92.37$ 410.61$ $4,570.61 Staff #9 40 6.5 16.00$ 640.00$ 4,160.00$ 60.32$ 257.92$ 92.37$ 410.61$ $4,570.61 Staff #10 40 6.5 16.00$ 640.00$ 4,160.00$ 60.32$ 257.92$ 92.37$ 410.61$ $4,570.61 Staff #11 40 6.5 16.00$ 640.00$ 4,160.00$ 60.32$ 257.92$ 92.37$ 410.61$ $4,570.61 Staff #12 40 6.5 16.00$ 640.00$ 4,160.00$ 60.32$ 257.92$ 92.37$ 410.61$ $4,570.61 7,720.00$ 50,180.00$ 727.61$ 3,111.16$ 1,108.38$ 4,947.15$ $55,127.15 Total EE Benefits Projected Total Wages & BenefitsStaff Janitorial Unit/Case Unit Cost Qty.Extension HDQ Neutral Gallon/Case - 4 68.12$ 1 68.12$ Tough Duty Quart/Case - 12 40.68$ 2 81.36$ Paper Towels Roll/Case - 30 38.48$ 2 76.96$ Laundry Weekly 25.00$ 15 375.00$ 601.44$ PPE Unit/Case Unit Cost Qty.Extension Masks Single/Box - 50 8.60$ 40 344.00$ Gloves Single/Box - 50 8.60$ 6 51.60$ Cot covers Single/Case - 100 225.00$ 3 675.00$ Hand Sanitizer 2 Liter/Case - 4 92.27$ 1 92.27$ Pillows Single/Case - 50 72.00$ 1 72.00$ 1,234.87$ Warming Shelter Expenses PPE 1,235.00$ Blankets/Bedding 1,000.00$ Snacks/Drinks 3,000.00$ Janitorial 602.00$ Administrative 8,000.00$ Shelter Mgr.7,700.00$ 1st Shift Staff 20,000.00$ 2nd Shift Staff 27,500.00$ Hotels (Families)4,500.00$ Contingency 2,000.00$ 75,537.00$ Attachment B - Budget A Warming Shelter is just the “tip of the iceberg” as it pertains to client services. While a warm and safe space to sleep at night is critical to life safety, there are underlying issues that are often disregarded. Any program addressing homelessness in our community would also need to provide focus for ongoing supportive services for our clients. Substance abuse, poor mental health, and housing and food insecurity are just a few of the underlying causes of homelessness the shelter shall seek to address. As the program begins, we’ll look to collaborate with community partners such as The United Way, Shirley Chu, Bridgeway, Recovery Oriented System of Care (ROSC) Council, Community Hygiene Pantry, Safe Harbor, various hotels, and others. This will be an ongoing focus – connection of clients to services that support recovery, housing security, food and nutritional stability, and mental health. Additionally, the Knox County Housing Authority will offer its community spaces as daytime warming centers, with hours of operation from 8:00 AM until 4:30 PM, Monday through Friday, or while site staff is present. The following locations are proposed: -Moon Towers – 255 West Tompkins Street, Galesburg, IL 61401 -Family Sites -480 Iowa Avenue, Galesburg, IL 61401 -1598 McKnight Street, Galesburg, IL 61401 -1064 West South Street, Galesburg, IL 61401 Think back to a time in your life when you were cold. Not just chilly, or a little cold - but to cold your bones, cold to your core. Now imagine being unsheltered and homeless, and being THAT cold 24/7, every day and every night. So cold that your safety is jeopardized. So cold that you could die. Let's be very clear - as the winter months approach, this is a crisis for our community. When inclement winter weather arrives, the unsheltered homeless will need somewhere to go. This is necessary. For the sake of human dignity, safety, and survival. Should you require further documentation or clarification, please do not hesitate to ask. Respectfully, Derek Antoine Executive Director Knox County Housing Authority _____________________________________________________________________________________ Prepared by EH Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Consider appeal of Overall Code Review Commissions decision to deny a variance of Section 902.28 of the International Building Code and the International Fire Code regarding fire sprinkler requirements in a R3 occupancy. SUMMARY RECOMMENDATION: The Overall Code Review Commission reviewed the variance request during their Tuesday, November 29, 2022, meeting. The applicant’s request was for a temporary variance of the sprinkler requirement through March 31, 2022. On a vote of seven ayes (Members Feely, Swanson, Sugden, Groom, Benbow, Shultz, and Basham), zero nays and zero abstentions the Commission denied the variance request. BACKGROUND: The building located at 1000 Monmouth Blvd was previously an automotive retail store. The property owner is proposing to use a portion of the building as a temporary warming shelter. This would be a change of occupancy from M to R3. The 2012 International Building Code (IBC), and the 2012 International Fire Code (IFC) require the installation of a fire sprinkler system for all R3 building occupancies. The type of sprinkler system can vary depending on the number of occupants. A congregate living facility with fewer than 16 occupants can install an NFPA 13D sprinkler system. If greater than 16 occupants a NFPA 13 system would be required. The NFPA 13D system can be a surface mounted system and would be a cost savings to the owner. The Overall Code Review members discussed the fact that no such variance has been approved by the commission in the past. It was the Commission’s opinion that the safety concerns out weighed the financial concerns. City ordinance provides for the option of an appeal of the commission’s decision to be considered by city council. The council may, at its discretion, up hold, overturn, or amend any action taken by the commission. BUDGET IMPACT: There would be no impact upon the budget. SUPPORTING DOCUMENTS: 1.Notice from property owner requesting appeal. 2.Overall Code Review Application form. 3.Draft minutes of the November 29, 2022, Overall Code Review Commission meeting. 22-4123 City Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3619 Updated December 2021 Page 1 of 2 COMMUNITY DEVELOPMENT DEPARTMENT OVERALL CODE REVIEW COMMISSION APPLICATION FOR MODIFICATION OF BUILDING, ELECTRICAL, FIRE PREVENTION, HEATING, PLUMBING, AND HOUSING CODES INSTRUCTIONS 1)Complete all blanks on the application and return to the Community Development Department, City of Galesburg, 55 W. Tompkins St., P.O. Box 1387, Galesburg, IL. 61402 2)A $75.00 filing fee must be paid at the time the petition is submitted. Make checks payable to “City of Galesburg”. The filing fee is non-refundable no matter what the outcome. 3)Attachments such as site plans, building layouts or elevations, etc. are required when applicable. This information helps to provide accurate and sufficient information for consideration by the Overall Code Review Commission. 4) The petitioner (s) or representative (s) should be present at the public hearing held before the Commission. 5) It is understood that only those points specifically mentioned are affected by action taken on this appeal. 6)Any decision made by the Overall Code Review Commission may be appealed. A written notice of appeal must be filed with the Community Development Department within fifteen (15) days following the decision of the Overall Code Review Commission. The request for appeal will be forwarded to the City Council for their review. Overall Code Review Commission January – December 2022 Application Meeting Deadline Date 1/3/2022 1/13/2022 2/1/2022 2/10/2022 3/1/2022 3/10/2022 4/4/2022 04/14/2022 5/2/2022 5/12/2022 5/30/2022 6/9/2022 7/4/2022 7/14/2022 8/1/2022 8/11/2022 8/29/2022 9/8/2022 10/3/2022 10/13/2022 11/1/2022 11/10/2022 11/28/2022 12/8/2022 City Hall • 55 West Tompkins Street • Galesburg, IL 61401 • 309/345-3619 Updated December 2021 Page 2 of 2 APPLICATION Address: 510 N Kellogg Date of Filing: Nov 23, 2022 Legal Description: Gales 1st ADDN Lots 6 & 7 BLK Dor 09-48-4 Petitioner’s Name: Salvation Army Petitioner’s Address: 401 N E Adams Peoria Il 61603 Petitioner’s Signature: Phone No: 342-9168 What is Specific Ordinance/Construction Code Modification desired: The petitioner is requesting a variance of the 2012 IBC, and 2012 IFC Section 902.28 Group R. Which states: An automatic sprinkler system installed in accordance with section 903.3 shall be provided through out all buildings with a Group R fire area. Why is it not practical to comply with the Ordinance/Construction Code: This is a temporary use and is intended to run through March of 2023 as a warming shelter. Public Hearing: The hearing on this appeal has been scheduled for 5:30 P.M. in the Curtis H. Erickson Conference Room of the Galesburg City Hall on November 29 ,2022. NOTICE OF APPEAL FOR MODIFICATION OF BUILDING, ELECTRICAL, FIRE PREVENTION, HEATING, PLUMBING, AND HOUSING CODES MINUTES OVERALL CODE REVIEW COMMISSION MEETING ERICKSON CONFRENCE ROOM MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Tuesday, November 29, 2022 at 5:30 p.m. Brian Benbow, Cody Basham, Jay Feely, Mike Groom, Jeremy Schultz, Dale Sugden, Ken Swanson, Rob Benedict, 8 NONE Eric Heiden (Code compliance Supervisor), Steve Gugliotta (Community Development Director), Randy Hovind (Fire Chief), Dwight White (4 th Ward Alderman), Jaclyn Smith-Esters (5 th War Alderman), Rory Speidel (City Building Inspector), Gerald Smith (City Manager). Chairmen Benbow took Roll Call, Declared quorum present. Approve Minutes of the March 10, 2022 meeting Member Swanson moved to approve the minutes, seconded by member Basham. Minutes were approved by voice vote. OC-22-1102 Public Hearing Variance request of Section 902.28 of the International Building Code, and the International Fire Code for a building Located at 1000 Monmouth Blvd Rob Benedict gave the commission a description of the building construction and layout. He described the additional work that would need to be done to the space in order for it to become a warming shelter. He also stated that if it was required he would not have interest in installing a sprinkler system. Member Benedict stated that he would understand a no vote as he would vote no himself. Member Sugden raised the question of egress requirements. Director Gugliotta stated that with the sq footage of the building it would meet egress requirements. City Manager Smith spoke about the City's need for a warming shelter, and that he was happy the city had a couple options in front of them Chairperson Benbow seeing no further questions called for a vote. A motion1was made by Member Sugden to deny the variance, it was seconded by Member Swanson. Roll Call #1 Aye: Feely, Benbow, Groom, Swanson, Schultz, Basham, Sugden Nays: None. Abstentions: Benedict OC-22-1103 Public Hearing Variance request of Section 902.28 of the International Building Code, and the International Fire Code for a building Located at 510 N Kellogg Eric Heiden gave the commission a description of the project. It was stated that this would be a temporary variance as Salvation Army would be seeking funding to install a sprinkler system in the future. , Jaclyn Smith-Esters spoke on behalf of Salvation Army. She state that Salvation army would also be looking to house familys at the facility. She also stated that they would be seeking grants to assist with financing the project. Smith-Esters also stated she would understand a no vote from the commission. Chairperson Benbow seeing no further questions called for a vote. A motion was made by Member Sugden to deny the variance, it was seconded by Member Basham. Roll Call#l Aye: Nays: Abstentions: - Feely, Benbow, Groom, Swanson, Schultz, Basham, Sugden None. Benedict There being no further business Member Benedict made a motion to adjourn, seconded by Member Sugden. The meeting was adjourned at 5:47 pm. Eric Heiden Acting Executive Secretary -, ·-. . -~---: ~: ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by CSG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG DECEMBER 5, 2022 AGENDA ITEM: Lease Agreement between the City of Galesburg and the Knox County Housing Authority for the use of Hawthorne Gym as a warming shelter. SUMMARY RECOMMENDATION: The City Manager recommends the City Council approve a lease agreement with the Knox County Housing Authority for the possible use of Hawthorne Gym as a warming shelter. BACKGROUND: In partnership with the City of Galesburg and the Salvation Army, the Knox County Housing Authority proposes to operate a winter warming shelter. Through this collaborative alliance, the shelter will provide low-barrier access to a warm and safe overnight place and provide referrals and connections to additional housing and supportive resources for those in need. The anticipated dates of operation will be December 12, 2022 through March 31, 2023 and it will operate seven days a week, from 6:00 pm to 7:00 am. The attached lease agreement provides for the use of Hawthorne Gym as a warming center location. Contingent on if the City Council overturns the variance denial presented in item 22- 4123 of this agenda, it is likely that the Salvation Army’s building at 510 N. Kellogg Street will be utilized as the warming shelter location. However, as there are still unknown aspects to the cost to utilize the building at 510 N. Kellogg Street, and the timeframe in which it will be prepared to be utilized, this lease for Hawthorne Gym is also presented for approval. The lease provides for the use of Hawthorne Gym as a warming center, with the ability to terminate the lease within seven days if another facility becomes available to be utilized as a warming center. Approval of this lease would allow for the use of Hawthorne Gym as a warming shelter, if needed, until the Salvation Army building is ready to be utilized, or throughout the term of the lease if the option to utilize the Salvation Army’s building does not come to fruition. BUDGET IMPACT: The total rental rate for the lease is $1.00 for the term of the lease. SUPPORTING DOCUMENTS: 1.Lease agreement 22-4124 LEASE AGREEMENT THIS LEASE AGREEMENT (“Lease”) is entered into as of this _____ day of __________, 2021 by and between City of Galesburg (“CITY”) and Knox County Housing Authority, a unit of county government (“LESSEE”). WHEREAS, LESSEE desires to lease a portion of the City’s property described on Exhibit “A” and commonly known as Hawthorne Gym. WHEREAS, LESSEE shall use this portion of the City’s property to operate an emergency warming shelter; and WHEREAS, CITY is willing to enter into such a Lease with LESSEE on the terms and conditions contained herein. NOW, THEREFORE, in consideration of the covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: 1. Term and Use of Property. LESSOR grants to LESSEE a non-exclusive lease commencing on the Effective Date and terminating on March 31, 2023 in the property described on Exhibit A. There shall be no holdover beyond the Lease Term unless granted by the City Council of the City of Galesburg. This shall be a non-exclusive lease to use the gym area and bathrooms. LESSEE shall not use the second floor of the premises. Additionally, LESSEE may use the office area of the building for administrative purposes, but may not allow residents to utilize this office. 2. Rent. The total rental rate for the Premises is $1.00 for the Lease Term. 3. Condition of Property. LESSEE accepts the Premises in “as is” condition. 4. Utilities. LESSOR shall be responsible for all utilities at this Property. 5. Maintenance and Janitorial. The Parties agree to the following regarding maintenance and cleaning of the Premises. A. LESSEE shall, at its cost, provide janitorial service in the Premises. B. LESSOR shall be responsible for all maintenance of the Premises. However, LESSEE agrees to notify LESSOR as soon as is reasonably practical of any maintenance issues at the Premises. 4. Improvements. LESSEE shall make no permanent improvements or alterations to the property during this lease without the written approval of the LESSOR. 5. Use. LESSEE shall use the premises as an emergency warming shelter and no other purposes without written approval of the LESSOR. This shelter shall be operated in accordance with the Special Operational Rules attached as Exhibit B to this Agreement. LESSOR may modify these rules with ten (10) days written notice to the LESSEE. After this ten day period, LESEE shall be bound by these modified Special Operational Rules. 6. Taxes. LESSEE shall pay, when due, any tax levied against the Premises during the Term of this Lease. 7. Sublease and Assignment. LESSEE shall not, without the prior written consent of City, which may be withheld at City's sole discretion, voluntarily or involuntarily assign, mortgage, encumber or hypothecate this Lease or any interest herein or sublet the Premises or any part thereof. 8. Default. In the event of a Default by LESSEE with respect to this Agreement, CITY shall have the right to pursue any and all legal and equitable remedies against LESSEE available under applicable law without any additional notice to LESEE, except for termination of this Lease. CITY shall have the right to terminate this Lease in the event of a Default after providing LESSEE at least fifteen (15) days’ notice of their intent to terminate the Lease. 9. Termination, The CITY may elect to terminate the Lease prior to the expiration of the lease term of March 31, 2023 for any of the following reasons: a) Default by LESSEE as detailed in Subsection 8 above. b) Upon at least seven (7) days’ written notice of the CITY’S intent to terminate the Lease due to another facility within the city limits of Galesburg ready for operation as a warming shelter. 10. Access to Premises LESSOR and its employees and agents (including law enforcement personnel) shall be granted access to the property upon request. 11. Insurance. a) LESSEE shall provide proof of comprehensive general liability insurance in an amount not less than $1,000,000 covering bodily injury, personal injury and property damage for the property and operation of the emergency warming shelter. b) The City of Galesburg shall be named as an additional insured on this insurance policy and provided a copy of this coverage upon request. LESSEE shall notify LESSOR of any change, cancellation or modification of this coverage. 12. Waiver and Indemnity. Except to the extent of City’s willful misconduct, LESSEE agrees to indemnify, defend and hold LESSOR and LESSOR’s governing body, employees and agents harmless from all liability, penalties, losses, damages, costs, expenses, causes of action, claims or judgments arising by reason of any death, bodily injury, personal injury, or property damage resulting from any cause occurring in or about or resulting from an occurrence in, on or about the Premises during the Lease term, the negligence or willful misconduct of LESSEE or LESSEE’S agents, employees, and contractors wherever it occurs, or, an Event of LESSEE’S default. The provisions of this paragraph shall survive the expiration or sooner termination of this Lease. 13. Damage and Destruction. In the event that the Land or the Improvements are damaged or destroyed by fire or other casualty, the Term shall be deemed expired. 14. Binding on Successors. This Lease shall be binding on and inure to the benefit of the lawful assigns, the successors, heirs, legatees and personal representatives of the respective parties. 15. Severability. It is the intention of both of the parties hereto that the provisions of this Lease shall be severable in respect to a declaration of invalidity of any provision hereof. If any provision hereof is declared invalid, then this Lease shall be construed by the parties to provide for the intent of such provision in a form, which shall be valid. 16. Waiver of Terms. The waiver by the CITY of any breach of the terms, covenants or conditions herein shall not be deemed a waiver of any subsequent breach. 17. Recording. This Lease may be recorded with the Recorder of Deeds of Knox County by CITY or LESSEE. 18. Cumulative Remedies: Illinois Law. The rights and remedies of CITY under this Lease are cumulative and none shall exclude any other rights or remedies allowed by law or equity. This Lease is declared to be an Illinois contract, and all of its terms shall be construed according to the internal laws of the State of Illinois. 19. Venue. Any litigation related to the terms of this Agreement shall be conducted in the Ninth Judicial Circuit, Knox County, Illinois, which shall be the only appropriate forum for the resolution of disputes hereunder. 20. Relationship. CITY and LESSEE disclaim any intention to create a joint venture, partnership, agency or lender/borrower relationship. 21. LESSEE Authorization. LESSEE represents and warrants that this Lease has been duly authorized, executed and delivered by and on behalf of LESSEE and constitutes the valid and binding agreement of LESSEE in accordance with the terms hereof. 22. Notices. All notices, waivers, demands, requests or other communications required or permitted hereunder shall, unless otherwise expressly provided, be in writing and be deemed to have been properly given, served and received (a) if delivered by messenger, when delivered, (b) if mailed, on the fifth (5th) business day after deposit in the United States Mail, certified or registered, postage prepaid, return receipt requested, (c) if delivered by reputable overnight express courier, freight prepaid, the next business day after delivered to such courier, or (d) hand delivered, in every case addressed to the party to be notified as follows: If to CITY: If to LESSEE City of Galesburg Mayor Knox County Housing Authority City of Galesburg Executive Director P.O. Box 1387 216 W. Simmons Street Galesburg, IL 61402 Galesburg, IL 61401 IN WITNESS WHEREOF, the parties hereto have executed this Lease and caused their respective seals to be affixed and attested thereto as of the date first written above in this Lease. CITY: CITY OF GALESBURG, ILLINOIS A Municipal Corporation By: _________________________ Peter Schwartzman, Mayor Attest: ______________________________ Kelli R. Bennewitz, City Clerk LESSEE: KNOX COUNTY HOUSING AUTHORITY A Unit of County Government By: ______________________________ President Attest: ___________________________________ Secretary EXHIBIT A HAWTHORNE CENTRE SUB LOT 3 BLK 2 DOR APPRVD 87/48/46 Parcel ID: 9902126003 EXHIBIT B LESSEE must comply with the following operational rules for the warming shelter. They may make any additional rules they deem necessary for operation as long as they are not inconsistent with these rules. Failure to comply with these rules shall be an event of default by LESSEE and justification for termination of the Lease by LESSOR. 1. The hours of operation for the shelter shall be from 6:00 P.M to 7:00 A.M. each day. 2. An individual must check in before 9:00 P.M in order to utilize the shelter. 3. Once an individual has checked into the shelter that evening, they may not leave and return until the check-in period established the next day. 4. Any individual must leave the building at 7:00 A.M. the following day. 5. Individuals under eighteen (18) years of age shall not be allowed to utilize the shelter. Staff shall make all reasonable efforts to find alternative lodging for these individuals or families with children. 6. Individuals who are registered sex offenders shall not be allowed to utilize the shelter and will be redirected by Salvation Army staff to other resources due to the location of the shelter. 7. No alcohol, illegal drugs, cannabis, or dangerous weapons will be allowed on the premises. ORDINANCE NO. An ordinance appropriating for all town purposes for Township, Knox County, Illinois, for the fiscal year beginning January 1, 2023, and ending December 31, 2023. BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township, Knox County, Illinois. SECTION 1: That the amounts hereinafter set forth, or so much thereof as may be authorized by law, and as may be needed or deemed necessary to defray all expenses and liabilities of the Town of the City of Galesburg Township, be and the same are hereby appropriated for the town purposes of the Town of the City of Galesburg Township, Knox County, Illinois, as hereinafter specified for the fiscal year beginning January 1, 2023, and ending December 31, 2023. SECTION 2: That the following budget containing an estimate of revenues and expenditures is hereby adopted for the following funds, Town Fund General Assistance Fund IMRF Fund Social Security & Medicare Fund Liability Fund Audit Fund 1. General Town Fund Beginning Balance 1/1/2023 $751,834.24 Revenues Property Tax $270,000.00 Replacement Tax $235,000.00 Interest Income $5,383.95 Total Revenues $510,383.95 Total Funds Available $1,262,218.19 Expenditures Administration $179,224.00 Assessor $318,000.00 Total Expenditures $497,224.00 Ending Balance 12/31/2023 $764,994.19 1.11 Administration 22-9028 Personnel Salaries $117,224.00 Total $117,224.00 Contractual Services Legal & Professional Service $3,000.00 Travel Expenses - Other $2,000.00 Total $5,000.00 Commodities Office Supplies/Postage/Publications $3,500.00 Operating Supplies Total $3,500.00 Other Expenditures Building - Maintenance $20,000.00 Town Hall $17,000.00 Miscellaneous Expense $500.00 Contingencies $1,000.00 Capital Outlay - Equipment $10,000.00 Maintenance Agreement $4,000.00 Bonds $1,000.00 Total $53,500.00 Total Administration $179,224.00 1-12 Assessor Personnel Salaries $181,500.00 Health Insurance $87,000.00 Total $268,500.00 Contractual Services Maintenance Agreements $6,700.00 Maintenance Service - Vehicle $3,000.00 Travel & Training - Assessor $3,000.00 Travel & Training - Office $5,500.00 Legal & Professional $10,000.00 Total $28,200.00 Commodities Office Supplies & Postage $6,500.00 Total $6,500.00 Capital Outlay Equipment $10,000.00 Vehicle Total $10,000.00 Other Expenditures Miscellaneous Expense $500.00 Contingencies $4,000.00 Other Post Employment Benefits $300.00 Total $4,800.00 Total Assessor $318,000.00 Total Town Fund $497,224.00 11 Audit Fund Beginning Balance 1/1/2023 $13,755.27 Revenues: Property Tax $22,000.00 Interest Income $75.00 Total Revenues $22,075.00 Total Funds Available $35,830.27 Contractual Services Accounting Service $20,000.00 Office Supplies $0.00 Total Expenditures $20,000.00 Ending Balance 12/31/2023 $15,830.27 12 Liability Fund Beginning Balance 1/1/2023 $24,168.16 Revenues: Property Tax $8,000.00 Interest Income $129.99 Total Revenues $8,129.99 Total Funds Available $32,298.15 Expenditures Unemployment Insurance $600.00 Worker’s Compensation - Town $1,000.00 Worker’s Compensation - General Assistance $400.00 Office Supplies $0.00 Contractual Services Liability Insurance $7,000.00 General Insurance Risk Management Total Expenditures $9,000.00 Ending Balance 12/31/2023 $23,298.15 Illinois Municipal Retirement Fund Beginning Balance 1/1/2023 $79,378.34 Revenues Property Tax $34,000.00 Replacement Tax Interest Income $484.99 Total Revenues:$34,484.99 Total Funds Available $113,863.33 Expenditures Personnel Retirement Contribution $34,000.00 Office Supplies Total Expenditures $34,000.00 Ending Balance 12/31/2023 $79.863.33 Social Security/Medicare Fund Beginning Balance 1/1/2023 $50,551.32 Revenues Property Tax $34,000.00 Replacement Tax Interest Income $309.99 Total Revenues $34,309.99 Total Funds Available $84,861.31 Expenditures Personnel Social Security/Medicare $34,000.00 Office Supplies $0.00 Total Expenditures $34,000.00 Ending Balance 12/31/2023 $50,861.31 General Assistance Fund Beginning Balance 1/1/2023 $543,128.04 Revenues Property Tax $163,000.00 Interest Income $4,153.53 Other Townships $20,000.00 Total Revenues $187,153.53 Total Funds Available $730,281.57 Expenditures 15.11 Administration $175,800.00 15.31 Home Relief $280,000.00 Total Expenditures $455,800.00 Ending Balance 12/31/2023 $274,481.57 15.11 Administration Personnel Salaries $130,000.00 Health Insurance $22,000.00 Total Expenditures $152,000.00 Contractual Services Professional Services - Legal $200.00 Travel Expenses $1,000.00 Bonds $0.00 Total Expenditures $1,200.00 Commodities Maintenance Supplies-Equipment Maintenance Agreements $2,500.00 Office Supplies & Postage $4,000.00 Total Expenditures $6,500.00 Capital Outlay Equipment $10,000.00 Total Expenditures $10,000.00 Other Expenditures Miscellaneous Expense $1,000.00 Contingencies $5,000.00 Other Post Employment Benefits $100.00 Total Expenditures $6,100.00 Total Administration $175,800.00 15.31 Home Assistance Contractual Services Medical and Dental Services $10,000.00 Shelter $65,000.00 Utilities $27,500.00 Funeral & Burial Service $4,000.00 Ambulance $1,500.00 Total Expenditures $108,000.00 Commodities Food $30,000.00 Personal/Household Needs/Clothing $30,000.00 Client Misc./Insurance/Bus Passes/Laundry $5,000.00 Total Expenditures $65,000.00 Other Expenditures Assistance Transportation/Misc.$3,000.00 Emergency Assistance - Rent $50,000.00 Emergency Assistance - Utilities $50,000.00 Emergency Assistance - Misc.$4,000.00 $107,000.00 Total Home Relief $280,000.00 Total General Assistance $455,800.00 Section 3: That the amount appropriated for town purposed for the fiscal year beginning January 1, 2023, and ending December 31, 2023, by fund shall be as follows: General Town Fund $497,224.00 Audit Fund $20,000.00 Liability Fund $9,000.00 Social Security/Medicare Fund $34,000.00 Illinois Municipal Retirement Fund (IMRF)$34,000.00 General Assistance Fund $455,800.00 Total Appropriations $1,050,024.00 Approved this day of December 2022 by a roll call vote as follows: Roll Call # __________ Ayes: _________________________________________________________________________ Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ Abstain: _______________________________________________________________________ Kimberly A. Thierry, Township Supervisor ATTEST: Peter D. Schwartzman, Trustee Kelli R. Bennewitz, Township Clerk ORDINANCE NO. An ordinance levying taxes for all town purposes for the Town of the City of Galesburg, Knox County, Illinois, for the tax year 2022, collectable in 2023. BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township, Knox County, Illinois. SECTION 1: That the sum of Five Hundred Thirty One Thousand Dollars ($531,000) are hereby levied upon all property subject to taxation within the Townships that property is assessed and equalized, in order to meet and defray all necessary expenses and liabilities of the Township as required by statute or voted by the people in accordance with the law, for such purposes as: Town Fund General Assistance Fund IMRF Fund Social Security & Medicare Fund Liability Fund Audit Fund SECTION 2: That levied for each object and purpose shall be as follows: Amount Levied GENERAL TOWN FUND ADMINISTRATION Personnel $117,224 Contractual Services $5,000 Commodities $3,500 Other Expenditures $4,638 Capital Outlay $4,638 TOTAL ADMINISTRATION:$135,000 ASSESSOR Personnel $85,500 Contractual Services $28,200 Commodities $6,500 Capital Outlay $10,000 Other Expenditures $4,800 TOTAL ASSESSOR:$135,000 TOTAL GENERAL TOWN FUND:$270,000 AUDIT FUND Contractual Services $22,000 22-9029 TOTAL AUDIT FUND:$22,000 INSURANCE FUND Personnel $7,000 Contractual Services $1,000 TOTAL INSURANCE FUND:$8,000 ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) Personnel $34,0000 TOTAL IMRF FUND:$34,000 SOCIAL SECURITY FUND Personnel $34,000 TOTAL SOCIAL SECURITY FUND:$34,000 GENERAL ASSISTANCE FUND ADMINISTRATION Personnel $79,000 Contractual Services $2,000 Commodities $2,000 Other Expenditures TOTAL ADMINISTRATION:$83,000 HOME RELIEF Contractual Services $29,000 Commodities $28,000 Other Expenditures $23,000 TOTAL HOME RELIEF:$80,000 TOTAL GENERAL ASSISTANCE FUND:$163,000 TAX LEVY SUMMARY General Corporate Tax $270,000 Audit Tax $22,000 Insurance Tax $8,000 Illinois Municipal Retirement Tax $34,000 Social Security Tax $34,000 Public Assistance Tax $163,000 TOTAL TAXES LEVIED:$531,000 SECTION 3: That the Town Clerk shall make and file with the County Clerk of Knox County, on or before the last Tuesday of December, a duly certified copy of this ordinance. SECTION 4: That if any section, subdivision, or sentence of this ordinance shall for any reason be held invalid or unconstitutional, such finding shall not affect the validity of the remaining portion of this ordinance. SECTION 5: That this ordinance shall be in full force and effect after its adoption, as provided by law. Approved this day of December 2022 by a roll call vote as follows: Roll Call # __________ Ayes: _________________________________________________________________________ Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ Abstain: _______________________________________________________________________ Kimberly A. Thierry, Township Supervisor ATTEST: Peter D. Schwartzman, Trustee Kelli R. Bennewitz, Township Clerk TOWN OF THE CITY OF GALESBURG Date: December 5, 2022 Agenda Number: 22-9030 TOWN FUND $2,955.79 GENERAL ASSISTANCE FUND $3,853.44 IMRF FUND SOCIAL SECURITY/MEDICARE FUND $2,203.55 LIABILITY FUND AUDIT FUND TOTAL $9,012.78