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03202023 City Council Packet(1)
CitXCouncil Agenda 55 W. TOMPKINS STREET GALESBURG, IL 61401 WWW.CI.GALESBURG.IL.US CITY OF GALESBURG City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers March 20, 2023 Galesburg City Council meetings are streamed live on the City's website and Comcast channel 7. 5:30 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from March 6, 2023 Presentation Plaques honoring boxcar families Presentation Youth Commission Consent Agenda #2023-06 23-2016 Resolution Authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2023 through June 30, 2024 and authorizing the acceptance of Special Warranty 5333(b) and Certificates and Assurances 23-2017 Resolution Acceptance of OSLAD Grant for HT Custer Park 23-2018 Resolution Acceptance of BAAD Grant 23-3009 Bid Two utility tractors for the Parks Department 23-5002 Receive City of Galesburg 2022 Annual Report 23-8005 Bills and Advance Approval and warrants drawn in payment of same Checks Passage of Ordinances and Resolutions 23-1005 Ordinance Sale of City owned real estate (First Reading) 23-1006 Ordinance Authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2023 through June 30, 2024 to provide public transportation. (First Reading) 23-1007 Ordinance Authorizing use of the General Obligation Bonds, Series 2023 proceeds to be used for projects (First Reading) 23-2019 Resolution Commit 0.25% Home Rule Tax to Infrastructure and Community Improvements Bids, Petitions and Communications Public Comment 23-4023 23-9005 PAW" 11111. City Manager's Report A. March TAC Report B. 2023 COPS Grant Miscellaneous Business (Agreements, Approvals, Etc.) Approve Classification, compensation and operational assessment study Reconsider Town Business Annual Town Meeting agenda Closing Comments Executive Session Executive Convene into closed door Executive Session for the purpose of discussing: Session A. Property Acquisition, 5 ILCS 120/2 (c)(5) B. Approval of the executive session minutes for March 6, 2023, 5 ILCS 120/2 (c)(21) Adjournment Back to Agenda CITY MANAGER'S OFFICE I Operating Under Council — Manager Government Since 1957 CITY COUNCIL MEETING City Manager's Report March 20, 2023 CONSENT AGENDA #2023-06 Item 23-2016 Transit Operating Grants Staff recommends approval of a resolution authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2023 through June 30, 2024 and a resolution authorizing the acceptance of Special Warranty 5333(b) and Certificates and Assurances. Item 23-2017 OSLAD Grant for HT Custer Park Staff recommends approval of acceptance of the OSLAD Grant award for renovations at H.T. Custer Park. The scope of the improvements to H.T. Custer Park include constructing a new restroom facility, new shelter, a new playground, walking path around the park, youth bike training area, parking lot improvements near the baseball field, and a rain garden and butterfly waystation. The OSLAD grant requires a 50% local match, $400,000 will be paid from the awarded grant funds, and $400,000 will be paid from the Utility Tax Fund. Item 23-2018 BAAD Grant Staff recommends approval of acceptance of the BAAD Grant award for restrooms at the Lake Storey Park East Boat Ramp area. The BAAD Grant provides $24,500 in funding, with the remaining $45,000 for the project budgeted in the Utility Tax Fund. Item 23-3009 Two Utility Tractors for the Parks Department Staff recommends approval of awarding the bid for the purchase of two new John Deere 5075E Cab Utility tractors to Martin Tractor (Galesburg, IL) in the amount of $92,000 with trade. Multiple bids were received for this request, with the low and best bid meeting the required specifications for this purchase submitted by Martin Tractor. Item 23-5002 City of Galesburg 2022 Annual Report The City of Galesburg 2022 Annual Report is provided to be received and placed on file with the City Clerk's office. Item 23-8005 Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. Page 1 of 3 Back to Aeenda ORDINANCES AND RESOLUTIONS Item 23-1005 Sale of City Owned Real Estate (First Reading) Staff recommends approval of an ordinance authorizing the sale of 12 city -owned lots. In order to initiate the possible sale of any of the lots, the attached ordinance must be approved by the City Council. The sale of any of the properties would eliminate the need for City maintenance (i.e. weed mowing); and at the same time place the properties back on the property tax roll. If this ordinance is approved, bids will be accepted, with the bid opening tentatively scheduled for the May 15, 2023 City Council Meeting. Item 23-1006 Transit Operating Grants (First Reading) Staff recommends approval of an ordinance authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance grant applications for the period July 1, 2023 through June 30, 2024 to provide public transportation. Item 23-1007 Authorizing Use of General Obligation Bonds for Projects (First Reading) An amended ordinance is provided for City Council consideration. Members of the City Council provided direction to Administration to work with bond counsel to amend the 2023 general obligation bonds to use the bond proceeds for the following projects: • City's share of H.T. Custer Park reconstruction project $395,625 • H.T. Custer ballfield improvements $100,000 • Hawthorne pool rehabilitation $2,890,075 • Irwin Street reconstruction, Grove Street to Losey Street $500,000 • Community Center initial costs $1,000,000 Item 23-2019 Commit 0.25% Home Rule Tax to Infrastructure and Community Improvements Staff recommends approval of a resolution establishing that funds derived from the home rule tax approved on December 19, 2022 shall be used for the purpose of funding infrastructure and community improvement expenses. BIDS, PETITIONS AND COMMUNICATIONS CITY MANAGER'S REPORT A. March TAC Report MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) (Reconsider) Item 23-4023 Classification, Compensation, and Operational Assessment Study Staff recommends approval of the proposal submitted by GovHR in the amount of $31,200 to complete a Compensation, Classification, and Organizational study of exempt and non - represented employees. This study will evaluate the current salaries of positions held by the City's workforce, recommend changes, classify positions, and recommend annual maintenance practices. As the labor market has tightened significantly, proper classification and compensation is crucial for the recruitment and retention of qualified employees. A request for proposals was advertised in the Register Mail, posted on the City's website, and made available to 17 vendors who regularly submit bids for this type of work. One proposal was received from GovHR. If approved, this study would begin in approximately four weeks. Page 2 of 3 Back to Aeenda TOWN BUSINESS Item 23-9004 Town Bills Respectfully submitted, Gerald C. Smith, Sr. City Manager Page 3 of 3 Back to Aeenda Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois March 6, 2023 5:30 p.m. Called to order by Mayor Peter Schwartzman at 5:30 p.m. Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis, Kevin Wallace, Dwight White, Jaclyn Smith -Esters, Sarah Davis, and Larry Cox, 8. Also Present: City Manager Gerald C. Smith, Interim City Attorney Leslie Day, and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present. The Pledge of Allegiance was recited. The Mayor asked for a moment of silence in lieu of an invocation. Council Member Smith -Esters moved, seconded by Council Member White, to approve the minutes of the City Council's regular meeting from February 20, 2023. Roll Call #2: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. Proclamation: Recognition of GHS Student Gauge Shipp for State Wrestling Title Proclamation: Women's History Month CONSENT AGENDA #2023-05 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 23-3006 Approve a two-year contract with Aramark, Inc. for facility services for the City. Various prices include items such as shop towels, nylon mats, wet mops, etc. 23-3007 Approve the bid from JIMAX in the amount of $27,900 to remove the existing wood waste from the oversize brush drop off site located on Pickard Road. 23-4022 Approve waiving normal purchasing policies and approve the purchase of one bulk delivery of phosphate inhibitor from Hawkins, Inc. at a cost of $0.795 per pound. March 6, 2023 Page 1 of 9 Back to Aeenda 23-5001 Receive the 2022 Annual Fire and Police Commission Report. 23-8004 Approve bills in the amount of $604,537.06 and advance checks in the amount of $358,109.05. Council Member Cox inquired about the sanitary sewer fee for the Churchill building and Elizabeth Varner, Parks & Recreation Director, stated that it is likely for the water from the steam traps. Council Member Smith -Esters moved, seconded by Council Member Dennis, to approve Consent Agenda 2023-05. Roll Call #3: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 23-1002 Council Member Smith -Esters moved, second by Council Member Wallace, to approve Ordinance 23-3692 on final reading authorizing the issuance of General Obligation Bonds, Series 2023 of the City of Galesburg, in the amount of $5 million for the use of a community center. Raphaliata McKenzie, Speer Financial, addressed the Council and stated that the City had a public competitive sale for its $5 million General Obligation Bonds and received 29 bids from five bidders. The best bid received was from Robert W. Baird & Co., Inc. at an interest rate of 3.3211%. This would equate to an interest payment of approximately $720,000 annually. Council Member Cox stated that it has been alluded to that the City will need to avoid arbitrage, which is when the bond proceeds are not spent quickly enough and therefore interest earned on the bonds may have to be paid back to the federal government. He noted that the City would need to spend approximately $500,000 within six months, $2.25 million within 12 months, $3.75 million within 18 months, and all the $5 million within two years, in order to avoid arbitrage. Council Member Cox inquired if City Manager Smith had notified the Council Members that these bonds would be considered arbitrage bonds if the City does not make payments in the time required. The City Manager stated that this process is standard, and his staff is ready to move forward and believes the line of questioning is political. Council Member Cox stated that he was concerned that Council Members were not made aware of potential delays and believes the bond sale should have been delayed until it was understood what was in the document. City Manager Smith stated that there is always a chance of delays March 6, 2023 Page 2 of 9 Back to Agenda and that he did let Council know about the timeline via email but encouraged them to move forward. Council Member Cox asked if any of the bonds could be reallocated to other projects. Ms. McKenzie stated that if that was a possibility that she would recommend reaching out to bond counsel. Roll Call #4: Ayes: Council Members Wallace, White, Smith -Esters, and Davis, 4. Nays: Council Members Hix, Dennis, and Cox, 3. Absent: None Chairman declared the motion carried. 23-1003 Council Member Dennis moved, seconded by Council Member Smith -Esters, to approve Ordinance 23-3693 on final reading amending Section 113.043 (A) of Chapter 113 of the Galesburg Municipal Code regarding the limitation on the number of Class A-1 liquor licenses from twenty-six to twenty-seven. Roll Call #5: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. 23-1004 Council Member Wallace moved, seconded by Council Member White, to approve Ordinance 23-3694 on final reading amending Section 110.070 of Chapter 110 of the Galesburg Municipal Code regarding amending the billing cycle for false alarms to the calendar year. Roll Call #6: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. 23-2014 Council Member Smith -Esters moved, seconded by Council Member White, to approve Resolution 23-11 approving the transfer of two properties, 349 West Brooks Street and a vacant lot located behind 407 W. Brooks Street, to Knox College. Roll Call #7: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. March 6, 2023 Page 3 of 9 Back to Agenda 23-2015 Council Member Smith -Esters moved, seconded by Council Member Davis, to approve Resolution 23-12 in support of Tax Increment Financing. Roll Call #8: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. BIDS, PETITIONS, AND COMMUNICATIONS 23-3008 Council Member Dennis moved, seconded by Council Member Cox, to approve the bid from Sports Interiors to install new lighting for the indoor tennis courts at Lakeside Recreation Facility in the amount of $72,282. The project is slated to begin in April, and the current lights will be kept for replacement purposes. Roll Call #9: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. PUBLIC COMMENT Mayor Schwartzman stated that there has been a question of how an item gets on an agenda. He stated that as Mayor, he has the authority, as well at the request of three Council Members. He asked that these requests be communicated through him or the City Manager. Furthermore, he also noted that there is a timing issue of posting the agenda 48 hours prior to the meeting. Robert Cain addressed the Council and thanked them for all that they do and for acting as one body to get things accomplished. Andrew Jowers, Ward Six, addressed the Council and thanked them during this stressful time in our nation and state. He has seen negative signs around town, as well as some positive ones. He hopes that we can all be civil, kind, considerate, empathetic and have a willingness to work together. He stated that he had the privilege of writing an article for The Register -Mail regarding change vs. progress that will be out soon. Reverend Jowers also stated that a lot of good has happened and that elections are coming up. Change is inevitable, and he believes some people are threatened by that. He applauded Council Member Cox for what he is doing and believes we are a Christian nation but have differing opinions. Brenda Perry addressed the Council and stated that she lives in Whiting Hall and would like to request that an enclosed bus shelter be looked at for their residents. March 6, 2023 Page 4 of 9 Back to Agenda CITY MANAGER'S REPORT MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.) 23-4023 Council Member Smith -Esters moved, seconded by Council Member Davis, to approve the proposal submitted from GovHR in the amount of $31,200 to complete a Compensation, Classification and Organizational study for exempt and non -represented employees. Council Member Cox stated that in December, Administration brought salary changes for six employees and suggested that this process be followed for other employees. He believes that HR, the City Manager, and other key Directors could help employees with any salary change requests for consideration at no cost to the City. City Manager Smith noted that the last time a compensation study was done was in 1988, and that they are typically done every five years. He noted that since the labor market has tightened significantly, proper classification and compensation is crucial for the recruitment and retention of qualified employees. This study would be paid from contingency funds. Council Member Smith -Esters believes that the City needs to be as equitable as possible and that employees need to know that the City Council cares about them and wants them to stay. She feels that the study is needed and way overdue. Council Member Davis stated that many employees may not know they are underpaid and simply stay for fear of being unemployed or people will leave and new employees will need to be paid at a higher salary regardless. She firmly believes in fair pay for all people. Council Member Cox stated that employees should be told we want and value their input, similar to the scenario for the six employees that recently had an increase. Council Member Wallace agreed that those six employees were underpaid and undervalued. Council Member Cox noted that the City could purchase salary data; however, the City Manager stated that the data is not there at this time because all cities are currently working through a compensation study similar to this one. Council Member Smith -Esters stated that she is in favor of the Strategic Plan, which states that we want a workforce that is aligned with the diversity of the community. The Mayor agreed and noted that the City has a good track record with GovHR. Council Member White stated that the City needs to be fair and is in favor of hiring a professional to perform the study. Roll Call #10: Ayes: Council Members White, Smith -Esters, and Davis, 3. Nays: Council Members Hix, Dennis, Wallace, and Cox, 4. Absent: None Chairman declared the motion failed. 23-4024 March 6, 2023 Page 5 of 9 Back to Agenda Council Member Smith -Esters moved, seconded by Council Member Davis, to approve a settlement agreement from a pending workers' compensation case of Ms. Haynes related to an injury sustained in March 2020. In exchange for a release of claims, Ms. Haynes will be compensated $11,840.40 and an MSA established in the amount of $804.09. Roll Call #11: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. 23-4025 Council Member Smith -Esters moved, seconded by Council Member Dennis, to approve a settlement agreement and mutual release in Knox County Case, Bondi v. Gunther Construction/City of Galesburg, et al., The settlement agreement would dismiss all pending claims and the City of Galesburg would be reimbursed $74,015.84, for its attorneys' fees. Roll Call #12: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. 23-4026 Council Member Smith -Esters moved, seconded by Council Member Davis, to approve a professional services agreement with Farnsworth Group for Programming and Schematic Design for the Community Center in the amount of $76,000. Council Member Cox stated that the Mayor reported to WGIL that this item was going to be removed from the agenda and then later, three Council Members requested to keep it on. Because of the confusion, Council Member Cox moved, seconded by Council Member Dennis, to table item 23-4026 until May 1, 2023. Roll Call #13: Ayes: Council Members Hix, Dennis, Wallace, and Cox, 4. Nays: Council Members White, Smith -Esters, and Davis, 3. Absent: None Chairman declared the motion carried. Mayor Schwartzman asked City Manager Smith to send a memo to Council outlining the ramifications of delaying this item. Council Member White moved, seconded by Council Member Smith -Esters, to sit as the Town Board. The motion carried. TOWN BUSINESS 23-9004 March 6, 2023 Page 6 of 9 Back to Aeenda Trustee Dennis moved, seconded by Trustee Davis, to approve Town bills and warrants to be drawn in payment of same. Fund Title Amount Town Fund $533.77 General Assistance Fund $5,002.10 IMRF Fund $1,352.81 Social Security/Medicare Fund $4,650.22 Liability Fund Audit Fund Total $11,538.90 Roll Call #14: Ayes: Trustees Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. Council Member Smith -Esters moved, seconded by Council Member White, to resume as the City Council. The motion carried. CLOSING COMMENTS Council Member Hix thanked City Clerk Bennewitz for her assistance in electronically attending meetings while he was out of town. Council Member Dennis congratulated Gauge Shipp on his state title championship. Council Member Wallace also congratulated Gauge Shipp on an accomplishment that the whole City can get behind. He also thanked the Mayor for the proclamation celebrating Women's History Month. He noted that women should be acknowledged in our society and treated equally. He also believes that there is a misconception on union vs. non -union positions and that employees have been lost due to a lack of compensation and believes that as a whole, the City needs to come up to par. Council Member White was glad to see people at the meeting and making their voice heard. He also stated that residents need to stay involved and know what's going on in their city. If people don't stay involved, the people who run the city will take it over. Council Member White left the meeting at 7:01 p.m. Council Member Smith -Esters invited residents to participate in "309 Random Acts of Kindness;' on March 9th. She stated that this is a collective effort for the entire region, 9,486 square miles, in the 309 area code to perform acts of kindness. She noted that there are volunteer opportunities listed on the City's website and asked that people use the hashtag #lam309 and post photos on social media of their activities, interactions, thoughts, or ideas. March 6, 2023 Page 7 of 9 Back to Agenda Council Member White returned to the meeting at 7:03 p.m. Council Member Davis stated that she wanted to talk about something that is happening on a national and local level. Yesterday, she heard the news that people at a major conservative political conference are calling for the genocide of transgender people. She stated that this is disgusting and that her fiance, a transgender, and her had to read that there are people in this country who are advocating for them to not exist, which means murder and genocide. She added that unfortunately the City still has someone sitting on this Council to whom transphobic hateful comments have been attributed. This person has yet to take accountability or apologize, which is unacceptable. Council Member Davis stated that this is not imagined and that no one is making up victimhood. Transgender people are already murdered at alarming rates -- the average life expectancy of a transgender black woman is less than 40 years old. She hopes that everyone pays attention to the people who are in leadership locally, statewide, and nationwide. She added that there is an election coming up locally, and that there is an opportunity to vote for someone who upholds disgusting rhetoric like this or to vote for someone who doesn't. Mayor Schwartzman stated that once again the meeting is not streaming (three meetings in a row) and that this is unacceptable. He noted that it is an issue with Granicus, but that the City needs to make sure people are able to stream the meetings. The audio and possibly the video of the meetings will be archived and available. The Mayor stated that this Council decided to table the agenda item for architectural services for Churchill, and he is not opposed to that decision and believes this can wait another month or two. He wanted to clarify the article where it was eluded that he has changed his mind about the Churchill building, and noted that it is not a bad representation of his personal views on this based on the time he has spent discovering information. He reminded the public that he does not vote. He believes that Churchill is the location for a community center based upon the research that has been done by City staff and meetings with organizations over the last three months. Staff has conducted over 20 in person interviews with these individuals and based upon these contacts, we recognize that there is an amazing need for space for groups to congregate, as well as rent or lease space. This is something the City had not planned for initially and was looking at refurbishing and renovating the smaller (north) portion of the building, or potentially a new building. He stated that with this information, an expanded building is necessary and that there is no way the City could afford a larger, brand-new building that would accommodate all the needs. For these reasons, he suspects that Churchill is the site. He again noted that this could change and that the City has not committed money to Churchill. Mayor Schwartzman stated that the City had a very successful bond sale and that it needs to be clarified that this money will not be used for any other projects in the community. The Council that takes seats in two months after the election should know this very clearly. He also once again congratulated Gauge Shipp on his remarkable achievement. As people see his name on the signs coming into town, he hopes they can be proud. He also stated that he is a March 6, 2023 Page 8 of 9 Back to Agenda great role model beyond being a great wrestler. He also stated that his coach, Coach Leibach, was a former student of his at Knox College and stayed in the community. The Mayor thanked Anthony Law and the Women of Character from Carl Sandburg College for being in attendance. He also reminded the public of the new website, We Are Galesburg, and that he plans to honor many local women with stories and pictures. He asked the community to be safe and conscientious of students who will soon be on Spring break. Council Member Wallace stated that he recently spoke to Fire Chief Hovind about the train derailments across the nation and asked about the City's preparedness program. He hopes that something will be put out soon to the public so that they know what the City would do in a similar situation. Council Member Cox moved, seconded by Council Member Smith -Esters, to adjourn into Executive Session at 7:13 p.m. for the purposes of discussing litigation (5 ILCS 120/2 (c)(11). Roll Call #15: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. During the Executive Session, Council Member Dennis, seconded by Council Member Davis, to adjourn the Executive Session at 7:55 p.m. Roll Call #16: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. Peter D. Schwartzman, Mayor Kelli R. Bennewitz, City Clerk March 6, 2023 Page 9 of 9 Back to Agenda 23-2016 COUNCIL LETTER CITY OF GALESBURG MARCH 20, 2023 AGENDA ITEM: Resolution authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2023 through June 30, 2024 and a Resolution authorizing the acceptance of Special Warranty 5333(b) and Certificates and Assurances. SUMMARY RECOMMENDATION: The Public Transportation Advisory Commission held a public hearing on March 9, 2023. The commission unanimously recommended the City Council approve the resolutions. BACKGROUND: Each year the City submits to the Illinois Department of Transportation (IDOT) a grant application for the funding under the Section 5311 Transit Operating Assistance Program and Downstate Operating Assistance Program (DOAP) Grant. It is required as a part of the grant application process to approve Special Warranty 5333(b) which provides Labor Protections and the certificates/assurances which include Title VI of the Civil Rights Act of 1964, Equal Employment Opportunity (EEO) and restrictions on Lobbying. Attached for City Council's consideration are the required resolutions and associated documents. BUDGET IMPACT: If the resolutions are not approved, the City will not be able to apply for the 5311 or DOAP funds and there would be an estimated shortfall of up to $351,507 in Federal 5311 funds and up to $3,041,600 in State DOAP funds to cover transit expenses based upon anticipated expenditures and revenues for the year. SUPPORTING DOCUMENTS: 1. Resolution authorizing the submittal of 5311 and DOAP applications 2. Resolution accepting Special Warranty 5333(b) and certificates/assurances 3. Special Section 5333(B) Warranty for Application to the Small Urban And Rural Program 4. Certifications and Assurances Back to Agenda RESOLUTION NO. RESOLUTION AUTHORIZING EXECUTION AND AMENDMENT OF SECTION 5311 GRANT AGREEMENT WHEREAS, the provision of public transit service is essential to the transportation of persons in the non -urbanized area; and WHEREAS, 49 U.S.C. § 5311 ("Section 5311"), makes funds available to the State of Illinois to help offset certain operating deficits and administrative expenses of a system providing public transit service in non -urbanized areas; and WHEREAS, the State of Illinois, acting by and through the Illinois Department of Transportation, is authorized by 30 ILCS 740/3-1 et seq.to provide the Section 5311 grant; and WHEREAS, grants for said funds will impose certain obligations upon the recipient, including the provision by it of the local share of funds necessary to cover costs not covered by funds provided under Section 5311. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: Section 1. That an application be made to the Office of Intermodal Project Implementation, Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311 for fiscal year 2024, for the purpose of off setting a portion of the Public Transportation Program operating deficits of the City of Galesburg Transit System (Galesburg Transit and Paratransit). Section 2. That while participating in said operating assistance program the City of Galesburg will provide all required local matching funds. Section 3. That the Mayor of the City of Galesburg, is hereby authorized and directed to execute and file on behalf of the City of Galesburg such application. Section 4. That the Community Development Director, the City Manager and/or the Transit Manager of the City of Galesburg are authorized to furnish such additional information as may be required by the Office of Intermodal Project Implementation and the Federal Transit Administration in connection with the aforesaid application for said grant. Section 5. That the Mayor of the City of Galesburg, is hereby authorized and directed to execute and file on behalf of the City of Galesburg a Section 5311 Grant Agreement ("Agreement") with the Illinois Department of Transportation, and amend such Agreement, if necessary, in order to obtain grant assistance under the provisions of Section 5311 for fiscal year 2024. Section 6. That the Community Development Director, the City Manager and/or the Transit Manager of the City of Galesburg are hereby authorized to provide such information and Page 1 of 2 Back to AEenda to file such documents as may be required to perform the Agreement and to receive the grant for fiscal year 2024. PASSED: APPROVED: Approved this day of March , 2023, by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Page 2 of 2 Back to AEenda RESOLUTION NO. RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE SPECIAL WARRANTY RELATED TO THE SECTION 5311 GRANT AGREEMENT WHEREAS, Section 5311 of the Federal Transit Act of 1964, as amended, makes funds available to help offset certain operating deficits of a system providing public transit service in non -urbanized areas; and WHEREAS, 49 U.S.C. § 5333(b) requires that fair and equitable arrangements must be made to protect the interests of employees affected by such assistance as a condition of receipt of funds under Section 5311; and WHEREAS, a simplified process for assuring employee protections that accommodates the needs of participants in the Section 5311 program has been agreed upon by the U.S. Department of Labor and the U.S. Department of Transportation by allowing execution of a Special Section 5333(b) Warranty for Section 5311 projects (Special Warranty), which the Secretary of Labor certified on May 31, 1979; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: Section 1. That an application be made to the Office of Intermodal Project Implementation, Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311 of the Federal Transit Act of 1964, as amended. Section 2. As a condition of the receipt of Section 5311 funds, the City of Galesburg hereby agrees in writing to the terms and conditions of the Special Warranty (attached) regarding fair and equitable arrangements to protect the interests of employees affected by such assistance. Section 3. That the Mayor of the City of Galesburg, is hereby authorized and directed to execute and file on behalf of the City of Galesburg such application. Approved this day of March, 2023 , by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: ATTEST: Peter Schwartzman, Mayor Kelli R. Bennewitz, City Clerk Back to Agenda Office of Labor -Management Standards (OLMS) SPECIAL WARRANTY ARRANGEMENT For Application to Other Than Urbanized and Over -the -Road Bus Accessibility Projects PURSUANT TO SECTION 5333(b) OF TITLE 49 OF THE U.S. CODE, CHAPTER 53 January 3, 2011 The following language shall be made part of the contract of assistance by reference in the Federal Transit Administration's Master Agreement as signed by the grantee: The terms and conditions set forth below shall apply for the protection of the transportation - related employees in the transportation service area of the Project. As a precondition of the release of assistance by the Grantee/State Agency to any Recipient under the grant, the Grantee shall bind the Recipient to these obligations by incorporating this arrangement into the contract of assistance between the Grantee and the Recipient(s), by reference. If a Grantee fails to comply with the terms of the Warranty and fails to bind a Recipient as a precondition to the release of funds, the Grantee will be a guarantor of the required protections and the Grantee will be required to act as if it were the Recipient of funds unless and until the Grantee is able to secure the retroactive agreement of the Recipient to be bound by the terms of the Warranty. These protective arrangements are intended for the benefit of transit employees in the service area of the project, who are considered as third -party beneficiaries to the employee protective arrangements incorporated by referenced in the grant contract between the U.S. Department of Transportation and the Grantee, and the parties to the contract so signify by executing that contract. Transit employees are also third party beneficiaries to the protective arrangements incorporated in subsequent contracts of assistance between the Grantee and any Recipient. Employees, or their representative, may assert claims with respect to the protective arrangements under this provision. This clause creates no independent cause of action against the United States Government. The term "service area," as used herein, includes the geographic area over which the Project is operated and the area whose population is served by the Project, including adjacent areas affected by the Project. The term "Union," as used herein, shall refer to any labor organization representing employees providing public transportation services in the service area of a Project assisted under the grant. The term "employee," as used herein, shall include individuals who may or may not be represented by a Union. The term "Recipient," as used herein, shall refer to any employer(s) receiving transportation assistance under the grant. The term "Grantee," as used herein, shall refer to the applicant for assistance; a Grantee which receives assistance is also a Recipient. Where the Department of Labor (the Department) deems it necessary to modify the requirements of this Special Warranty Arrangement so that a particular Grantee or Recipient can continue to satisfy the requirements of the statute, the Department will issue a supplementary certification letter setting forth the alternative provisions to be included in the contract of assistance between the Grantee and FTA, by reference. These terms will be made binding upon the particular Grantee Page 1 of 13 Back to Agenda or Recipient, along with these terms and conditions, for each subsequent grant of assistance until withdrawn in writing by the Department. (1) The Project shall be carried out in such a manner and upon such terms and conditions as will not adversely affect employees of the Recipient and of any other surface public transportation provider in the transportation service area of the Project. It shall be an obligation of the Recipient to assure that any and all transportation services assisted by the Project are contracted for and operated in such a manner that they do not impair the rights and interests of affected employees. The term "Project," as used herein, shall not be limited to the particular facility, service, or operation assisted by Federal funds, but shall include any changes, whether organizational, operational, technological, or otherwise, which are a result of the assistance provided. The phrase "as a result of the Project," shall, when used in this arrangement, include events related to the Project occurring in anticipation of, during, and subsequent to the Project and any program of efficiencies or economies related thereto; provided, however, that volume rises and falls of business, or changes in volume and character of employment brought about solely by causes other than the Project (including any economies or efficiencies unrelated to the Project) are not within the purview of this arrangement. An employee covered by this arrangement, who is not dismissed, displaced or otherwise worsened in his/her position with regard to employment as a result of the Project, but who is dismissed, displaced or otherwise worsened solely because of the total or partial termination of the Project or exhaustion of Project funding shall not be deemed eligible for a dismissal or displacement allowance within the meaning of paragraphs (6) and (7) of this arrangement. (2) Where employees of a Recipient are represented for collective bargaining purposes, all Project services provided by that Recipient shall be provided under and in accordance with any collective bargaining agreement applicable to such employees which is then in effect. This Arrangement does not create any collective bargaining relationship where one does not already exist or between any Recipient and the employees of another employer. Where the Recipient has no collective bargaining relationship with the Unions representing employees in the service area, the Recipient will not take any action which impairs or interferes with the rights, privileges, and benefits and/or the preservation or continuation of the collective bargaining rights of such employees. (3) All rights, privileges, and benefits (including pension rights and benefits) of employees covered by this arrangement (including employees having already retired) under existing collective bargaining agreements or otherwise, or under any revision or renewal thereof, shall be preserved and continued; provided, however, that such rights, privileges and benefits which are not foreclosed from further bargaining under applicable law or contract may be modified by collective bargaining and agreement by the Recipient and the Union involved to substitute other rights, privileges and benefits. Unless otherwise provided, nothing in this arrangement shall be deemed to restrict any rights the Recipient may otherwise have to direct the working forces and manage its business as it deemed best, in accordance with the applicable collective bargaining agreement. (4) The collective bargaining rights of employees covered by this arrangement, including the right to arbitrate labor disputes and to maintain union security and checkoff arrangements, as provided by applicable laws, policies and/or existing collective bargaining agreements, shall be preserved and continued. Provided, however, that this provision shall not be interpreted so as to require the Page 2 of 13 Back to Agenda Recipient to retain any such rights which exist by virtue of a collective bargaining agreement after such agreement is no longer in effect. The Recipient agrees that it will bargain collectively with the Union or otherwise arrange for the continuation of collective bargaining, and that it will enter into agreements with the Union or arrange for such agreements to be entered into, relative to all subjects which are or may be proper subjects of collective bargaining. If, at any time, applicable law or contracts permit or grant to employees covered by this arrangement the right to utilize any economic measures, nothing in this arrangement shall be deemed to foreclose the exercise of such right. (5)(a) The Recipient shall provide to all affected employees sixty (60) days' notice of intended actions which may result in displacements or dismissals or rearrangements of the working forces as a result of the Project. In the case of employees represented by a Union, such notice shall be provided by certified mail through their representatives. The notice shall contain a full and adequate statement of the proposed changes, and an estimate of the number of employees affected by the intended changes, and the number and classifications of any jobs within the jurisdiction and control of the Recipient, including those in the employment of any entity bound by this arrangement pursuant to paragraph (21), available to be filled by such affected employees. (5)(b) The procedures of this subparagraph shall apply to cases where notices involve employees represented by a Union for collective bargaining purposes. At the request of either the Recipient or the representatives of such employees, negotiations for the purposes of reaching agreement with respect to the application of the terms and conditions of this arrangement shall commence immediately. These negotiations shall include determining the selection of forces from among the mass transportation employees who may be affected as a result of the Project, to establish which such employees shall be offered employment for which they are qualified or can be trained. If no agreement is reached within twenty (20) days from the commencement of negotiations, any party to the dispute may submit the matter to dispute settlement procedures in accordance with paragraph (15) of this arrangement. Unless the parties otherwise mutually agree in writing, no change in operations, services, facilities or equipment within the purview of this paragraph (5) shall occur until after either: 1) an agreement with respect to the application of the terms and conditions of this arrangement to the intended change(s) is reached; 2) the decision of the arbitrator has been rendered pursuant to this subparagraph (b); or 3) an arbitrator selected pursuant to Paragraph (15) of this arrangement determines that the intended change(s) may be instituted prior to the finalization of implementing arrangements. (5)(c) In the event of a dispute as to whether an intended change within the purview of this paragraph (5) may be instituted at the end of the 60-day notice period and before an implementing agreement is reached or a final arbitration decision is rendered pursuant to subparagraph (b), any involved party may immediately submit that issue to arbitration under paragraph (15) of this arrangement. In any such arbitration, the arbitrator shall rely upon the standards and criteria utilized by the Surface Transportation Board (and its predecessor agency, the Interstate Commerce Commission) to address the "preconsummation" issue in cases involving employee protections pursuant to 49 U.S.C. Section 11326 (or its predecessor, Section 5(2)(f) of the Interstate Commerce Act, as amended). If the Recipient demonstrates, as a threshold matter in any such arbitration, that the intended action is a trackage rights, lease proceeding or similar transaction, and not a merger, acquisition, consolidation, or other similar transaction, the burden shall then shift to the involved labor organization(s) to prove that under the standards and criteria Page 3 of 13 Back to Agenda referenced above, the intended action should not be permitted to be instituted prior to the effective date of a negotiated or arbitrated implementing agreement. If the Recipient fails to demonstrate that the intended action is a trackage rights, lease proceeding, or similar transaction, it shall be the burden of the Recipient to prove that under the standards and criteria referenced above, the intended action should be permitted to be instituted prior to the effective date of a negotiated or arbitrated implementing agreement. For purposes of any such arbitration, the time period within which the parties are to respond to the list of potential arbitrators submitted by the American Arbitration Association Service shall be five (5) days, the notice of hearing may be given orally or by facsimile, the hearing will be held promptly, the award of the arbitrator shall be rendered promptly and, unless otherwise agreed to by the parties, no later than fourteen (14) days from the date of closing the hearings, with five (5) additional days for mailing if posthearing briefs are requested by either party. The intended change shall not be instituted during the pendency of any arbitration proceedings under this subparagraph (c). (5)(d) If an intended change within the purview of this paragraph (5) is instituted before an implementing agreement is reached or a final arbitration decision is rendered pursuant to subparagraph (b), all employees affected shall be kept financially whole, as if the noticed and implemented action has not taken place, from the time they are affected until the effective date of an implementing agreement or final arbitration decision. This protection shall be in addition to the protective period defined in paragraph (14) of this arrangement, which period shall begin on the effective date of the implementing agreement or final arbitration decision rendered pursuant to subparagraph (b). An employee selecting, bidding on, or hired to fill any position established as a result of a noticed and implemented action prior to the consummation of an implementing agreement or final arbitration decision shall accumulate no benefits under this arrangement as a result thereof during that period prior to the consummation of an implementing agreement or final arbitration decision pursuant to subparagraph (b). (6)(a) Whenever an employee, retained in service, recalled to service, or employed by the Recipient pursuant to paragraphs (5), (7)(e), or (18) hereof is placed in a worse position with respect to compensation as a result of the Project, the employee shall be considered a "displaced employee", and shall be paid a monthly "displacement allowance" to be determined in accordance with this paragraph. Said displacement allowance shall be paid each displaced employee during the protective period so long as the employee is unable, in the exercise of his/her seniority rights, to obtain a position producing compensation equal to or exceeding the compensation the employee received in the position from which the employee was displaced, adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for. (6)(b) The displacement allowance shall be a monthly allowance determined by computing the total compensation received by the employee, including vacation allowances and monthly compensation guarantees, and his/her total time paid for during the last twelve (12) months in which the employee performed compensated service more than fifty per centum of each such months, based upon the employee's normal work schedule, immediately preceding the date of his/her displacement as a result of the Project, and by dividing separately the total compensation and the total time paid for by twelve, thereby producing the average monthly compensation and the average monthly time paid for. Such allowance shall be adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for. If the displaced Page 4 of 13 Back to Agenda employee's compensation in his/her current position is less in any month during his/her protective period than the aforesaid average compensation (adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for), the employee shall be paid the difference, less compensation for any time lost on account of voluntary absences to the extent that the employee is not available for service equivalent to his/her average monthly time, but the employee shall be compensated in addition thereto at the rate of the current position for any time worked in excess of the average monthly time paid for. If a displaced employee fails to exercise his/her seniority rights to secure another position to which the employee is entitled under the then existing collective bargaining agreement, and which carries a wage rate and compensation exceeding that of the position which the employee elects to retain, the employee shall thereafter be treated, for the purposes of this paragraph, as occupying the position the employee elects to decline. (6)(c) The displacement allowance shall cease prior to the expiration of the protective period in the event of the displaced employee's resignation, death, retirement, or dismissal for cause in accordance with any labor agreement applicable to his/her employment. (7)(a) Whenever any employee is laid off or otherwise deprived of employment as a result of the Project, in accordance with any collective bargaining agreement applicable to his/her employment, the employee shall be considered a "dismissed employee" and shall be paid a monthly dismissal allowance to be determined in accordance with this paragraph. Said dismissal allowance shall first be paid each dismissed employee on the thirtieth (30th) day following the day on which the employee is "dismissed" and shall continue during the protective period, as follow: Employee's length of service prior to adverse effect Period of protection 1 day to 6 years equivalent period 6 years or more 6 years The monthly dismissal allowance shall be equivalent to one -twelfth (1/12th) of the total compensation received by the employee in the last twelve (12) months of his/her employment in which the employee performed compensation service more than fifty per centum of each such month based on the employee's normal work schedule to the date on which the employee was first deprived of employment as a result of the Project. Such allowance shall be adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for. (7)(b) An employee shall be regarded as deprived of employment and entitled to a dismissal allowance when the position the employee holds is abolished as a result of the Project, or when the position the employee holds is not abolished but the employee loses that position as a result of the exercise of seniority rights by an employee whose position is abolished as a result of the Project or as a result of the exercise of seniority rights by other employees brought about as a result of the Project, and the employee is unable to obtain another position, either by the exercise of the employee's seniority rights, or through the Recipient, in accordance with subparagraph (e). In the absence of proper notice followed by an agreement or decision pursuant to paragraph (5) hereof, no employee who has been deprived of employment as a result of the Project shall be required to exercise his/her seniority rights to secure another position in order to qualify for a dismissal allowance hereunder. Page 5 of 13 Back to Agenda (7)(c) Each employee receiving a dismissal allowance shall keep the Recipient informed as to his/her current address and the current name and address of any other person by whom the employee may be regularly employed, or if the employee is self-employed. (7)(d) The dismissal allowance shall be paid to the regularly assigned incumbent of the position abolished. If the position of an employee is abolished when the employee is absent from service, the employee will be entitled to the dismissal allowance when the employee is available for service. The employee temporarily filling said position at the time it was abolished will be given a dismissal allowance on the basis of that position, until the regular employee is available for service, and thereafter shall revert to the employee's previous status and will be given the protections of the agreement in said position, if any are due him/her. (7)(e) An employee receiving a dismissal allowance shall be subject to call to return to service by the employee's former employer; notification shall be in accordance with the terms of the then - existing collective bargaining agreement if the employee is represented by a union. Prior to such call to return to work by his/her employer, the employee may be required by the Recipient to accept reasonably comparable employment for which the employee is physically and mentally qualified, or for which the employee can become qualified after a reasonable training or retraining period, provided it does not require a change in residence or infringe upon the employment rights of other employees under then -existing collective bargaining agreements. (7)(f) When an employee who is receiving a dismissal allowance again commences employment in accordance with subparagraph (e) above, said allowance shall cease while the employee is so reemployed, and the period of time during which the employee is so reemployed shall be deducted from the total period for which the employee is entitled to receive a dismissal allowance. During the time of such reemployment, the employee shall be entitled to the protections of this arrangement to the extent they are applicable. (7)(g) The dismissal allowance of any employee who is otherwise employed shall be reduced to the extent that the employee's combined monthly earnings from such other employment or self- employment, any benefits received from any unemployment insurance law, and his/her dismissal allowance exceed the amount upon which the employee's dismissal allowance is based. Such employee, or his/her union representative, and the Recipient shall agree upon a procedure by which the Recipient shall be kept currently informed of the earnings of such employee in employment other than with the employee's former employer, including self-employment, and the benefits received. (7)(h) The dismissal allowance shall cease prior to the expiration of the protective period in the event of the failure of the employee without good cause to return to service in accordance with the applicable labor agreement, or to accept employment as provided under subparagraph (e) above, or in the event of the employee's resignation, death, retirement, or dismissal for cause in accordance with any labor agreement applicable to his/her employment. (7)(i) A dismissed employee receiving a dismissal allowance shall actively seek and not refuse other reasonably comparable employment offered him/her for which the employee is physically and mentally qualified and does not require a change in the employee's place of residence. Failure of the dismissed employee to comply with this obligation shall be grounds for discontinuance of Page 6 of 13 Back to Agenda the employee's allowance; provided that said dismissal allowance shall not be discontinued until final determination is made either by agreement between the Recipient and the employee or his/her representative, or by final arbitration decision rendered in accordance with paragraph (15) of this arrangement that such employee did not comply with this obligation. (8) In determining length of service of a displaced or dismissed employee for purposes of this arrangement, such employee shall be given full service credits in accordance with the records and labor agreements applicable to him/her and the employee shall be given additional service credits for each month in which the employee receives a dismissal or displacement allowance as if the employee were continuing to perform services in his/her former position. (9) No employee shall be entitled to either a displacement or dismissal allowance under paragraphs (6) or (7) hereof because of the abolishment of a position to which, at some future time, the employee could have bid, been transferred, or promoted. (10) No employee receiving a dismissal or displacement allowance shall be deprived, during the employee's protected period, of any rights, privileges, or benefits attaching to his/her employment, including, without limitation, group life insurance, hospitalization and medical care, free transportation for the employee and the employee's family, sick leave, continued status and participation under any disability or retirement program, and such other employee benefits as Railroad Retirement, Social Security, Workmen's Compensation, and unemployment compensation, as well as any other benefits to which the employee may be entitled under the same conditions and so long as such benefits continue to be accorded to other employees of the bargaining unit, in active service or furloughed as the case may be. (11)(a) Any employee covered by this arrangement who is retained in the service of his/her employer, or who is later restored to service after being entitled to receive a dismissal allowance, and who is required to change the point of his/her employment in order to retain or secure active employment with the Recipient in accordance with this arrangement, and who is required to move his/her place of residence, shall be reimbursed for all expenses of moving his/her household and other personal effects, for the traveling expenses for the employee and members of the employee's immediate family, including living expenses for the employee and the employee's immediate family, and for his/her own actual wage loss during the time necessary for such transfer and for a reasonable time thereafter, not to exceed five (5) working days. The exact extent of the responsibility of the Recipient under this paragraph, and the ways and means of transportation, shall be agreed upon in advance between the Recipient and the affected employee or the employee's representatives. (11)(b) If any such employee is laid off within three (3) years after changing his/her point of employment in accordance with paragraph (a) hereof, and elects to move his/her place of residence back to the original point of employment, the Recipient shall assume the expenses, losses and costs of moving to the same extent provided in subparagraph (a) of this paragraph (11) and paragraph (12)(a) hereof. (11)(c) No claim for reimbursement shall be paid under the provisions of this paragraph unless such claim is presented to the Recipient in writing within ninety (90) days after the date on which the expenses were incurred. Page 7 of 13 Back to Agenda (11)(d) Except as otherwise provided in subparagraph (b), changes in place of residence, subsequent to the initial changes as a result of the Project, which are not a result of the Project but grow out of the normal exercise of seniority rights, shall not be considered within the purview of this paragraph. (12)(a) The following conditions shall apply to the extent they are applicable in each instance to any employee who is retained in the service of the employer (or who is later restored to service after being entitled to receive a dismissal allowance), who is required to change the point of his/her employment as a result of the Project, and is thereby required to move his/her place of residence. If the employee is under a contract to purchase his/her home, the Recipient shall protect the employee against loss under such contract, and in addition, shall relieve the employee from any further obligation thereunder. If the employee holds an unexpired lease of a dwelling occupied as the employee's home, the Recipient shall protect the employee from all loss and cost in securing the cancellation of said lease. (12)(b) No claim for loss shall be paid under the provisions of this paragraph unless such claim is presented to the Recipient in writing within one year after the effective date of the change in residence. (12)(c) Should a controversy arise in respect to the value of the home, the loss sustained in its sale, the loss under a contract for purchase, loss and cost in securing termination of a lease, or any other question in connection with these matters, it shall be decided through a joint conference between the employee, or his/her union, and the Recipient. In the event they are unable to agree, the dispute or controversy may be referred by the Recipient or the union to a board of competent real estate appraisers selected in the following manner: one (1) to be selected by the representatives of the employee, and one (1) by the Recipient, and these two, if unable to agree within thirty (30) days upon the valuation, shall endeavor by agreement with ten (10) days thereafter to select a third appraiser or to agree to a method by which a third appraiser shall be selected, and failing such agreement, either party may request the State and local Board of Real Estate Commissioners to designate within ten (10) days a third appraiser, whose designation will be binding upon the parties and whose jurisdiction shall be limited to determination of the issues raised in this paragraph only. A decision of a majority of the appraisers shall be required and said decision shall be final, binding, and conclusive. The compensation and expenses of the neutral appraiser including expenses of the appraisal board, shall be borne equally by the parties to the proceedings. All other expenses shall be paid by the party incurring them, including the compensation of the appraiser selected by such party. (12)(d) Except as otherwise provided in paragraph (11)(b) hereof, changes in place of residence, subsequent to the initial changes as a result of the Project, which are not a result of the Project but grow out of the normal exercise of seniority rights, shall not be considered within the purview of this paragraph. (12)(e) "Change in residence" means transfer to a work location which is either (A) outside a radius of twenty (20) miles of the employee's former work location and farther from the Page 8 of 13 Back to Agenda employee's residence than was his/her former work location, or (B) is more than thirty (30) normal highway route miles from the employee's residence and also farther from his/her residence than was the employee's former work location. (13)(a) A dismissed employee entitled to protection under this arrangement may, at the employee's option within twenty-one (21) days of his/her dismissal, resign and (in lieu of all other benefits and protections provided in this arrangement) accept a lump sum payment computed in accordance with section (9) of the Washington Job Protection Agreement of May 1936: Length of Service Separation Allowance 1 year and less than 2 years 3 months' pay 2 3 6 3 5 9 5 " " " " 10 " 12 10 15 12 " 15 over 12 " In the case of an employee with less than one year's service, five days' pay, computed by multiplying by 5 the normal daily earnings (including regularly scheduled overtime, but excluding other overtime payments) received by the employee in the position last occupied, for each month in which the employee performed service, will be paid as the lump sum. Length of service shall be computed as provided in Section 7(b) of the Washington Job Protection Agreement, as follows: For the purposes of this arrangement, the length of service of the employee shall be determined from the date the employee last acquired an employment status with the employing carrier and the employee shall be given credit for one month's service for each month in which the employee performed any service (in any capacity whatsoever) and twelve (12) such months shall be credited as one year's service. The employment status of an employee shall not be interrupted by furlough in instances where the employee has a right to and does return to service when called. In determining length of service of an employee acting as an officer or other official representative of an employee organization, the employee will be given credit for performing service while so engaged on leave of absence from the service of a carrier. (13)(b) One month's pay shall be computed by multiplying by 30 the normal daily earnings (including regularly scheduled overtime, but excluding other overtime payments) received by the employee in the position last occupied prior to time of the employee's dismissal as a result of the Project. (14) Whenever used herein, unless the context requires otherwise, the term "protective period" means that period of time during which a displaced or dismissed employee is to be provided protection hereunder and extends from the date on which an employee is displaced or dismissed to the expiration of six (6) years therefrom, provided, however, that the protective period for any particular employee during which the employee is entitled to receive the benefits of these provisions shall not continue for a longer period following the date the employee was displaced or dismissed than the employee's length of service, as shown by the records and labor agreements applicable to his/her employment prior to the date of the employee's displacement or dismissal. Page 9 of 13 Back to Agenda (15)(a) In the event that employee(s) are represented by a Union, any dispute, claim, or grievance arising from or relating to the interpretation, application or enforcement of the provisions of this arrangement, not otherwise governed by paragraph 12(c), the Labor - Management Relations Act, as amended, the Railway Labor Act, as amended, or by impasse resolution provisions in a collective bargaining or protective arrangement involving the Recipient and the Union, which cannot be settled by the parties thereto within thirty (30) days after the dispute or controversy arises, may be referred by any such party to any final and binding disputes settlement procedure acceptable to the parties. In the event they cannot agree upon such procedure, the dispute, claim, or grievance may be submitted at the written request of the Recipient or the Union to final and binding arbitration. Should the parties be unable to agree upon the selection of a neutral arbitrator within ten (10) days, any party may request the American Arbitration Association to furnish, from among arbitrators who are then available to serve, five (5) arbitrators from which a neutral arbitrator shall be selected. The parties shall, within five (5) days after the receipt of such list, determine by lot the order of elimination and thereafter each shall, in that order, alternately eliminate one name until only one name remains. The remaining person on the list shall be the neutral arbitrator. Unless otherwise provided, in the case of arbitration proceedings, under paragraph (5) of this arrangement, the arbitration shall commence within fifteen (15) days after selection or appointment of the neutral arbitrator, and the decision shall be rendered within forty-five (45) days after the hearing of the dispute has been concluded and the record closed. The decision shall be final and binding. All the conditions of the arrangement shall continue to be effective during the arbitration proceedings. (15)(b) The compensation and expenses of the neutral arbitrator, and any other jointly incurred expenses, shall be borne equally by the Union(s) and Recipient, and all other expenses shall be paid by the party incurring them. (15)(c) In the event that employee(s) are not represented by a Union, any dispute, claim, or grievance arising from or relating to the interpretation, application or enforcement of the provisions of this arrangement which cannot be settled by the Recipient and the employee(s) within thirty (30) days after the dispute or controversy arises, may be referred by any such party to any final and binding dispute settlement procedure acceptable to the parties, or in the event the parties cannot agree upon such a procedure, the dispute or controversy may be referred to the Secretary of Labor for a final and binding determination. (15)(d) In the event of any dispute as to whether or not a particular employee was affected by the Project, it shall be the obligation of the employee or the representative of the employee to identify the Project and specify the pertinent facts of the Project relied upon. It shall then be the burden of the Recipient to prove that factors other than the Project affected the employee. The claiming employee shall prevail if it is established that the Project had an effect upon the employee even if other factors may also have affected the employee. (See Hodgson's Affidavit in Civil Action No. 825-71). (16) The Recipient will be financially responsible for the application of these conditions and will make the necessary arrangements so that any employee covered by this arrangement may file a written claim of its violation, through the Union, or directly if the employee is outside the bargaining unit, with the Recipient within sixty (60) days of the date the employee is terminated or laid off as a result of the Project, or within eighteen (18) months of the date the employee's Page 10 of 13 Back to Agenda position with respect to his/her employment is otherwise worsened as a result of the Project. In the latter case, if the events giving rise to the claim have occurred over an extended period, the 18-month limitation shall be measured from the last such event. No benefits shall be payable for any period prior to six (6) months from the date of the filing of any claim. Unless such claims are filed with the Recipient within said time limitations, the Recipient shall thereafter be relieved of all liabilities and obligations related to the claim. The Recipient will fully honor the claim, making appropriate payments, or will give notice to the claimant or his/her representative of the basis for denying or modifying such claim, giving reasons therefore. If the Recipient fails to honor such claim, the Union or non -bargaining unit employee may invoke the following procedures for further joint investigation of the claim by giving notice in writing. Within ten (10) days from the receipt of such notice, the parties shall exchange such factual material as may be requested of them relevant to the disposition of the claim and shall jointly take such steps as may be necessary or desirable to obtain from any third party such additional factual materials as may be relevant. In the event the Recipient rejects the claim, the claim may be processed to arbitration as hereinabove provided by paragraph (15). (17) Nothing in this arrangement shall be construed as depriving any employee of any rights or benefits which such employee may have under existing employment or collective bargaining agreements or otherwise; provided that there shall be no duplication of benefits to any employee, and, provided further, that any benefit under this arrangement shall be construed to include the conditions, responsibilities, and obligations accompanying such benefit. This arrangement shall not be deemed a waiver of any rights of any Union or of any represented employee derived from any other agreement or provision of federal, state or local law. (18) During the employee's protective period, a dismissed employee shall, if the employee so requests, in writing, be granted priority of employment or reemployment to fill any vacant position within the jurisdiction and control of the Recipient reasonably comparable to that which the employee held when dismissed, including those in the employment of any entity bound by this arrangement pursuant to paragraph (21) herein, for which the employee is, or by training or retraining can become, qualified; not, however, in contravention of collective bargaining agreements related thereto. In the event such employee requests such training or re-training to fill such vacant position, the Recipient shall provide for such training or re-training at no cost to the employee. The employee shall be paid the salary or hourly rate provided for in the applicable collective bargaining agreement or otherwise established in personnel policies or practices for such position, plus any displacement allowance to which the employee may be otherwise entitled. If such dismissed employee who has made such request fails, without good cause, within ten (10) days to accept an offer of a position comparable to that which the employee held when dismissed for which the employee is qualified, or for which the employee has satisfactorily completed such training, the employee shall, effective at the expiration of such ten-day period, forfeit all rights and benefits under this arrangement. As between employees who request employment pursuant to this paragraph, the following order where applicable shall prevail in hiring such employees: (a) Employees in the craft or class of the vacancy shall be given priority over employees without seniority in such craft or class; Page 11 of 13 Back to Agenda (b) As between employees having seniority in the craft or class of the vacancy, the senior employees, based upon their service in that craft or class, as shown on the appropriate seniority roster, shall prevail over junior employees; (c) As between employees not having seniority in the craft or class of the vacancy, the senior employees, based upon their service in the crafts or classes in which they do have seniority as shown on the appropriate seniority rosters, shall prevail over junior employees. (19) The Recipient will post, in a prominent and accessible place, a notice stating that the Recipient has received federal assistance under the Federal Transit statute and has agreed to comply with the provisions of 49 U.S.C., Section 5333(b). This notice shall also specify the terms and conditions set forth herein for the protection of employees. The Recipient shall maintain and keep on file all relevant books and records in sufficient detail as to provide the basic information necessary to the proper application, administration, and enforcement of this arrangement and to the proper determination of any claims arising thereunder. (20) In the event the Project is approved for assistance under the statute, the foregoing terms and conditions shall be made part of the contract of assistance between the federal government and the applicant for federal funds and between the applicant and any recipient of federal funds; provided, however, that this arrangement shall not merge into the contract of assistance, but shall be independently binding and enforceable by and upon the parties thereto, and by any covered employee or his/her representative, in accordance with its terms, nor shall any other employee protective agreement merge into this arrangement, but each shall be independently binding and enforceable by and upon the parties thereto, in accordance with its terms. (21) This arrangement shall be binding upon the successors and assigns of the parties hereto, and no provisions, terms, or obligations herein contained shall be affected, modified, altered, or changed in any respect whatsoever by reason of the arrangements made by or for the Recipient to manage and operate the system. Any person, enterprise, body, or agency, whether publicly - or privately -owned, which shall undertake the management, provision and/or operation of the Project services or the Recipient's transit system, or any part or portion thereof, under contractual arrangements of any form with the Recipient, its successors or assigns, shall agree to be bound by the terms of this arrangement and accept the responsibility with the Recipient for full performance of these conditions. As a condition precedent to any such contractual arrangements, the Recipient shall require such person, enterprise, body or agency to so agree. (22) In the event of the acquisition, assisted with Federal funds, of any transportation system or services, or any part or portion thereof, the employees of the acquired entity shall be assured employment, in comparable positions, within the jurisdiction and control of the acquiring entity, including positions in the employment of any entity bound by this arrangement pursuant to paragraph (21). All persons employed under the provisions of this paragraph shall be appointed to such comparable positions without examination, other than that required by applicable federal, state or federal law or collective bargaining agreement, and shall be credited with their years of service for purposes of seniority, vacations, and pensions in accordance with the records of their former employer and/or any applicable collective bargaining agreements. Page 12 of 13 Back to Agenda (23) The employees covered by this arrangement shall continue to receive any applicable coverage under Social Security, Railroad Retirement, Workmen's Compensation, unemployment compensation, and the like. In no event shall these benefits be worsened as a result of the Project. (24) In the event any provision of this arrangement is held to be invalid, or otherwise unenforceable under the federal, state, or local law, in the context of a particular Project, the remaining provisions of this arrangement shall not be affected and the invalid or unenforceable provision shall be renegotiated by the Recipient and the interested Union representatives, if any, of the employees involved for purpose of adequate replacement under Section 5333(b). If such negotiation shall not result in mutually satisfactory agreement any party may invoke the jurisdiction of the Secretary of Labor to determine substitute fair and equitable employee protective arrangements for application only to the particular Project, which shall be incorporated in this arrangement only as applied to that Project, and any other appropriate action, remedy, or relief. (25) If any employer of the employees covered by this arrangement shall have rearranged or adjusted its forces in anticipation of the Project, with the effect of depriving an employee of benefits to which the employee should be entitled under this arrangement, the provisions of this arrangement shall apply to such employee as of the date when the employee was so affected. Last Updated: 02-07-18 Page 13 of 13 Certifications and Assurances Back to Agenda Fiscal Year 2023 Not every provision of every certification will apply to every applicant or award. If a provision of a certification does not apply to the applicant or its award, FTA will not enforce that provision. Text in italic is guidance to the public. It does not have the force and effect of law, and is not meant to bind the public in any way. It is intended only to provide clarity to the public regarding existing requirements under the law or agency policies. CATEGORY 1. CERTIFICATIONS AND ASSURANCES REQUIRED OF EVERY APPLICANT. All applicants must make the certifications in this category. I.I. Standard Assurances. The certifications in this subcategory appear as part of the applicant's registration or annual registration renewal in the System for Award Management (SAM.gov) and on the Office of Management and Budget's standard form 424E "Assurances —Non -Construction Programs". This certification has been modified in places to include analogous certifications required by U.S. DOT statutes or regulations. As the duly authorized representative of the applicant, you certify that the applicant: (a) Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. (b) Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. (c) Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. (d) Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. (e) Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§ 4728- 4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 CFR 900, Subpart F). Back to AEenda Certifications and Assurances Fiscal Year 2023 (f) Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (1) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin, as effectuated by U.S. DOT regulation 49 CFR Part 21; (2) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681- 1683, and 16851686), which prohibits discrimination on the basis of sex, as effectuated by U.S. DOT regulation 49 CFR Part 25; (3) Section 5332 of the Federal Transit Law (49 U.S.C. § 5332), which prohibits any person being excluded from participating in, denied a benefit of, or discriminated against under, a project, program, or activity receiving financial assistance from FTA because of race, color, religion, national origin, sex, disability, or age. (4) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps, as effectuated by U.S. DOT regulation 49 CFR Part 27; (5) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (6) The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (7) The comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (8) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (9) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental, or financing of housing; (10) Any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (11) the requirements of any other nondiscrimination statute(s) which may apply to the application. (g) Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 ("Uniform Act") (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. The requirements of the Uniform Act are effectuated by U.S. DOT regulation 49 CFR Part 24. 2 Back to AEenda Certifications and Assurances Fiscal Year 2023 (h) Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. (i) Will comply, as applicable, with the provisions of the Davis —Bacon Act (40 U.S.C. §§ 276a to 276a-7), the Copeland Act (40 U.S.C. § 276c and 18 U.S.C. § 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally assisted construction subagreements. (j) Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. (k) Will comply with environmental standards which may be prescribed pursuant to the following: (1) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (2) Notification of violating facilities pursuant to EO 11738; (3) Protection of wetlands pursuant to EO 11990; (4) Evaluation of flood hazards in floodplains in accordance with EO 11988; (5) Assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (6) Conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§ 7401 et seq.); (7) Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and (8) Protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). (1) Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. (m) Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§ 469a-1 et seq.). (n) Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. (o) Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§ 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded Back to AEenda Certifications and Assurances Fiscal Year 2023 animals held for research, teaching, or other activities supported by this award of assistance. (p) Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. (q) Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and 2 CFR Part 200, Subpart F, "Audit Requirements", as adopted and implemented by U.S. DOT at 2 CFR Part 1201. (r) Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing the program under which it is applying for assistance. (s) Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a subrecipient from: (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect; (2) Procuring a commercial sex act during the period of time that the award is in effect; or (3) Using forced labor in the performance of the award or subawards under the award. 1.2. Standard Assurances: Additional Assurances for Construction Projects. This certification appears on the Office of Management and Budget's standard form 424D "Assurances —Construction Programs " and applies specifically to federally assisted projects for construction. This certification has been modified in places to include analogous certifications required by U.S. DOT statutes or regulations. As the duly authorized representative of the applicant, you certify that the applicant: (a) Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency; will record the Federal awarding agency directives; and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of the project. (b) Will comply with the requirements of the assistance awarding agency with regard to the drafting, review, and approval of construction plans and specifications. (c) Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work confirms with the approved plans and specifications, and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 0 Back to AEenda Certifications and Assurances Fiscal Year 2023 1.3. Procurement. The Uniform Administrative Requirements, 2 CFR § 200.325, allow a recipient to self -certify that its procurement system complies with Federal requirements, in lieu of submitting to certain pre -procurement reviews. The applicant certifies that its procurement system complies with: (a) U.S. DOT regulations, "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards," 2 CFR Part 1201, which incorporates by reference U.S. OMB regulatory guidance, "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards," 2 CFR Part 200, particularly 2 CFR §§ 200.317-200.327 "Procurement Standards; (b) Federal laws, regulations, and requirements applicable to FTA procurements; and (c) The latest edition of FTA Circular 4220.1 and other applicable Federal guidance. 1.4. Suspension and Debarment. Pursuant to Executive Order 12549, as implemented at 2 CFR Parts 180 and 1200, prior to entering into a covered transaction with an applicant, FTA must determine whether the applicant is excluded from participating in covered non procurement transactions. For this purpose, FTA is authorized to collect a certification from each applicant regarding the applicant's exclusion status. 2 CFR § 180.300. Additionally, each applicant must disclose any information required by 2 CFR § 180.335 about the applicant and the applicant's principals prior to entering into an award agreement with FTA. This certification serves both purposes. The applicant certifies, to the best of its knowledge and belief, that the applicant and each of its principals: (a) Is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily or involuntarily excluded from covered transactions by any Federal department or agency; (b) Has not, within the preceding three years, been convicted of or had a civil judgment rendered against him or her for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction; violation of Federal or State antitrust statutes, including those proscribing price fixing between competitors, allocation of customers between competitors, and bid rigging; commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; or commission of any other offense indicating a lack of business integrity or business honesty; Back to AEenda Certifications and Assurances Fiscal Year 2023 (c) Is not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any offense described in paragraph (b) of this certification; (d) Has not, within the preceding three years, had one or more public transactions (Federal, State, or local) terminated for cause or default. 1.5. Coronavirus Response and Relief Supplemental Appropriations Act, 2021, and CARES Act Funding. The applicant certifies: (a) To the maximum extent possible, funds made available under title IV of division M of the Consolidated Appropriations Act, 2021 (Public Law 116-260), and in title XII of division B of the CARES Act (Public Law 116-136; 134 Stat. 599) shall be directed to payroll and operations of public transit (including payroll and expenses of private providers of public transportation); or (b) The applicant certifies that the applicant has not furloughed any employees. 1.6. American Rescue Plan Act Funding. The applicant certifies: (a) Funds made available by Section 3401(a)(2)(A) of the American Rescue Plan Act of 2021 (Public Law 117-2) shall be directed to payroll and operations of public transportation (including payroll and expenses of private providers of public transportation); or (b) The applicant certifies that the applicant has not furloughed any employees. CATEGORY 2. PUBLIC TRANSPORTATION AGENCY SAFETY PLANS This certification is required of each applicant under the Urbanized Area Formula Grants Program (49 U.S.C. § 5307), each rail operator that is subject to FTA's state safety oversight programs, and each State that is required to draft and certify a Public Transportation Agency Safety Plan on behalf of a Small Public Transportation Provider (as that term is defined at 49 CFR § 673.5) pursuant to 49 CFR § 673.11(d). This certification is required by 49 U.S.C. § 5307(c)(1)(L), 49 U.S.C. § 5329(d)(1), and 49 CFR § 673.13. This certification is a condition of receipt of Urbanized Area Formula Grants Program (49 U.S.C. § 5307) funding. This certification does not apply to any applicant that only receives financial assistance from FTA under the Formula Grants for the Enhanced Mobility of Seniors Program (49 U.S. C. IN Certifications and Assurances Back to AEenda Fiscal Year 2023 § 5310), the Formula Grants for Rural Areas Program (49 U.S. C. § 5311), or combination of these two programs, unless it operates a rail faxed guideway public transportation system. If the applicant is an operator, the applicant certifies that it has established a Public Transportation Agency Safety Plan meeting the requirements of 49 U.S.C. § 5329(d)(1) and 49 CFR Part 673; including, specifically, that the board of directors (or equivalent entity) of the applicant has approved, or, in the case of an applicant that will apply for assistance under 49 U.S.C. § 5307 that is serving an urbanized area with a population of 200,000 or more, the safety committee of the entity established under 49 U.S.C. § 5329(d)(5), followed by the board of directors (or equivalent entity) of the applicant has approved, the Public Transportation Agency Safety Plan or any updates thereto; and, for each recipient serving an urbanized area with a population of fewer than 200,000, that the Public Transportation Agency Safety Plan has been developed in cooperation with frontline employee representatives. If the applicant is a State that drafts and certifies a Public Transportation Agency Safety Plan on behalf of a public transportation operator, the applicant certifies that: (a) It has drafted and certified a Public Transportation Agency Safety Plan meeting the requirements of 49 U.S.C. § 5329(d)(1) and 49 CFR Part 673 for each Small Public Transportation Provider (as that term is defined at 49 CFR § 673.5) in the State, unless the Small Public Transportation Provider provided notification to the State that it was opting out of the State -drafted plan and drafting its own Public Transportation Agency Safety Plan; and (b) Each Small Public Transportation Provider within the State that opts to use a State - drafted Public Transportation Agency Safety Plan has a plan that has been approved by the provider's Accountable Executive (as that term is defined at 49 CFR § 673.5), Board of Directors or Equivalent Authority (as that term is defined at 49 CFR § 673.5), and, if the Small Public Transportation Provider serves an urbanized area with a population of 200,000 or more, the safety committee of the Small Public Transportation Provider established under 49 U.S.C. § 5329(d)(5). CATEGORY 3. TAX LIABILITY AND FELONY CONVICTIONS. If the applicant is a business association (regardless of for profit, not for profit, or tax exempt status), it must make this certification. Federal appropriations acts since at least 2014 have prohibited FTA from using funds to enter into an agreement with any corporation that has unpaid Federal tax liabilities or recent felony convictions without first considering the corporation for debarment. E.g., Consolidated Appropriations Act, 2023, Pub. L. 117-328, div. E, tit. VII, §§ 744-745. U.S. DOT Order 4200.6 defines a "corporation" as "any private corporation, partnership, trust, joint-stock company, sole proprietorship, or other business association ", and applies the restriction to all tiers of subawards. As prescribed by U.S. DOT 7 Certifications and Assurances Back to AEenda Fiscal Year 2023 Order 4200.6, FTA requires each business association applicant to certify as to its tax and felony status. If the applicant is a private corporation, partnership, trust, joint-stock company, sole proprietorship, or other business association, the applicant certifies that: (a) It has no unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and (b) It has not been convicted of a felony criminal violation under any Federal law within the preceding 24 months. CATEGORY 4. LOBBYING. If the applicant will apply for a grant or cooperative agreement exceeding $100, 000, or a loan, line of credit, loan guarantee, or loan insurance exceeding $150, 000, it must make the following certification and, if applicable, make a disclosure regarding the applicant's lobbying activities. This certification is required by 49 CFR § 20.110 and app. A to that part. This certification does not apply to an applicant that is an Indian Tribe, Indian organization, or an Indian tribal organization exempt from the requirements of 49 CFR Part 20. 4.1. Certification for Contracts, Grants, Loans, and Cooperative Agreements. The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and N. Back to AEenda Certifications and Assurances Fiscal Year 2023 contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 4.2. Statement for Loan Guarantees and Loan Insurance. The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. CATEGORY 5. PRIVATE SECTOR PROTECTIONS. If the applicant will apply for funds that it will use to acquire or operate public transportation facilities or equipment, the applicant must make the following certification regarding protections for the private sector. 5.1. Charter Service Agreement. To enforce the provisions of 49 U.S.C. § 5323(d), FTA's charter service regulation requires each applicant seeking assistance from FTA for the purpose of acquiring or operating any public transportation equipment or facilities to make the following Charter Service Agreement. 49 CFR 604.4. The applicant agrees that it, and each of its subrecipients, and third party contractors at any level who use FTA-funded vehicles, may provide charter service using equipment or facilities acquired with Federal assistance authorized under the Federal Transit Laws only in compliance with the regulations set out in 49 CFR Part 604, the terms and conditions of which are incorporated herein by reference. 7 Certifications and Assurances Back to AEenda Fiscal Year 2023 5.2. School Bus Agreement. To enforce the provisions of 49 U.S.C. § 5323(0, FTA's school bus regulation requires each applicant seeking assistance from FTA for the purpose of acquiring or operating any public transportation equipment or facilities to make the following agreement regarding the provision of school bus services. 49 CFR § 605.15. (a) If the applicant is not authorized by the FTA Administrator under 49 CFR § 605.11 to engage in school bus operations, the applicant agrees and certifies as follows: (1) The applicant and any operator of project equipment agrees that it will not engage in school bus operations in competition with private school bus operators. (2) The applicant agrees that it will not engage in any practice which constitutes a means of avoiding the requirements of this agreement, part 605 of the Federal Mass Transit Regulations, or section 164(b) of the Federal -Aid Highway Act of 1973 (49 U.S.C. 1602a(b)). (b) If the applicant is authorized or obtains authorization from the FTA Administrator to engage in school bus operations under 49 CFR § 605.11, the applicant agrees as follows: (1) The applicant agrees that neither it nor any operator of project equipment will engage in school bus operations in competition with private school bus operators except as provided herein. (2) The applicant, or any operator of project equipment, agrees to promptly notify the FTA Administrator of any changes in its operations which might jeopardize the continuation of an exemption under § 605.11. (3) The applicant agrees that it will not engage in any practice which constitutes a means of avoiding the requirements of this agreement, part 605 of the Federal Transit Administration regulations or section 164(b) of the Federal -Aid Highway Act of 1973 (49 U.S.C. 1602a(b)). (4) The applicant agrees that the project facilities and equipment shall be used for the provision of mass transportation services within its urban area and that any other use of project facilities and equipment will be incidental to and shall not interfere with the use of such facilities and equipment in mass transportation service to the public. CATEGORY 6. TRANSIT ASSET MANAGEMENT PLAN. If the applicant owns, operates, or manages capital assets used to provide public transportation, the following certification is required by 49 U.S.C. § 5326(a). The applicant certifies that it is in compliance with 49 CFR Part 625. 10 Certifications and Assurances Back to AEenda Fiscal Year 2023 CATEGORY 7. ROLLING STOCK BUY AMERICA REVIEWS AND BUS TESTING. 7.1. Rolling Stock Buy America Reviews. If the applicant will apply for an award to acquire rolling stock for use in revenue service, it must make this certification. This certification is required by 49 CFR § 663.7. The applicant certifies that it will conduct or cause to be conducted the pre -award and post - delivery audits prescribed by 49 CFR Part 663 and will maintain on file the certifications required by Subparts B, C, and D of 49 CFR Part 663. 7.2. Bus Testing. If the applicant will apply for funds for the purchase or lease of any new bus model, or any bus model with a major change in configuration or components, the applicant must make this certification. This certification is required by 49 CFR § 665.7. The applicant certifies that the bus was tested at the Bus Testing Facility and that the bus received a passing test score as required by 49 CFR Part 665. The applicant has received or will receive the appropriate full Bus Testing Report and any applicable partial testing reports before final acceptance of the first vehicle. CATEGORY 8. URBANIZED AREA FORMULA GRANTS PROGRAM. If the applicant will apply for an award under the Urbanized Area Formula Grants Program (49 U.S. C. § 5307), or any other program or award that is subject to the requirements of 49 U.S.C. § 5307, including the Formula Grants for the Enhanced Mobility of Seniors Program (49 U.S. C. § 5310); `flex funds "from infrastructure programs administered by the Federal Highways Administration (see 49 U.S.C. § 5334(i)); projects that will receive an award authorized by the Transportation Infrastructure Finance and Innovation Act ("TIFIA') (23 U.S. C. �� 601 609) or State Infrastructure Bank Program (23 U.S. C. § 610) (see 49 U.S. C. § 5323(o)); formula awards or competitive awards to urbanized areas under the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339(a) and (b)); or low or no emission awards to any area under the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339(c)), the applicant must make the following certification. This certification is required by 49 U.S.C. § 5307(c)(1). The applicant certifies that it: (a) Has or will have the legal, financial, and technical capacity to carry out the program of projects (developed pursuant 49 U.S.C. § 5307(b)), including safety and security aspects of the program; (b) Has or will have satisfactory continuing control over the use of equipment and facilities; 11 Back to AEenda Certifications and Assurances Fiscal Year 2023 (c) Will maintain equipment and facilities in accordance with the applicant's transit asset management plan; (d) Will ensure that, during non -peak hours for transportation using or involving a facility or equipment of a project financed under this section, a fare that is not more than 50 percent of the peak hour fare will be charged for any (1) Senior; (2) Individual who, because of illness, injury, age, congenital malfunction, or any other incapacity or temporary or permanent disability (including an individual who is a wheelchair user or has semi -ambulatory capability), cannot use a public transportation service or a public transportation facility effectively without special facilities, planning, or design; and (3) Individual presenting a Medicare card issued to that individual under title II or XVIII of the Social Security Act (42 U.S.C. §§ 401 et seq., and 1395 et seq.); (e) In carrying out a procurement under 49 U.S.C. § 5307, will comply with 49 U.S.C. §§ 5323 (general provisions) and 5325 (contract requirements); (f) Has complied with 49 U.S.C. § 5307(b) (program of projects requirements); (g) Has available and will provide the required amounts as provided by 49 U.S.C. § 5307(d) (cost sharing); (h) Will comply with 49 U.S.C. §§ 5303 (metropolitan transportation planning) and 5304 (statewide and nonmetropolitan transportation planning); (i) Has a locally developed process to solicit and consider public comment before raising a fare or carrying out a major reduction of transportation; (j) Either (1) Will expend for each fiscal year for public transportation security projects, including increased lighting in or adjacent to a public transportation system (including bus stops, subway stations, parking lots, and garages), increased camera surveillance of an area in or adjacent to that system, providing an emergency telephone line to contact law enforcement or security personnel in an area in or adjacent to that system, and any other project intended to increase the security and safety of an existing or planned public transportation system, at least 1 percent of the amount the recipient receives for each fiscal year under 49 U.S.C. § 5336; or (2) Has decided that the expenditure for security projects is not necessary; (k) In the case of an applicant for an urbanized area with a population of not fewer than 200,000 individuals, as determined by the Bureau of the Census, will submit an annual report listing projects carried out in the preceding fiscal year under 49 U.S.C. § 5307 for associated transit improvements as defined in 49 U.S.C. § 5302; and (1) Will comply with 49 U.S.C. § 5329(d) (public transportation agency safety plan). 12 Certifications and Assurances Back to AEenda Fiscal Year 2023 CATEGORY 9. FORMULA GRANTS FOR RURAL AREAS. If the applicant will apply for funds made available to it under the Formula Grants for Rural Areas Program (49 U.S. C. § 5311), it must make this certification. Paragraph (a) of this certification helps FTA make the determinations required by 49 U.S.C. § 531 0(b) (2) (Q. Paragraph (b) of this certification is required by 49 U.S.C. § 5311(f)(2). Paragraph (c) of this certification, which applies to funds apportioned for the Appalachian Development Public Transportation Assistance Program, is necessary to enforce the conditions of 49 U.S. C. § 5311(c) (2) (D). (a) The applicant certifies that its State program for public transportation service projects, including agreements with private providers for public transportation service— (1) Provides a fair distribution of amounts in the State, including Indian reservations; and (2) Provides the maximum feasible coordination of public transportation service assisted under 49 U.S.C. § 5311 with transportation service assisted by other Federal sources; and (b) If the applicant will in any fiscal year expend less than 15% of the total amount made available to it under 49 U.S.C. § 5311 to carry out a program to develop and support intercity bus transportation, the applicant certifies that it has consulted with affected intercity bus service providers, and the intercity bus service needs of the State are being met adequately. (c) If the applicant will use for a highway project amounts that cannot be used for operating expenses authorized under 49 U.S.C. § 5311(c)(2) (Appalachian Development Public Transportation Assistance Program), the applicant certifies that (1) It has approved the use in writing only after providing appropriate notice and an opportunity for comment and appeal to affected public transportation providers; and (2) It has determined that otherwise eligible local transit needs are being addressed. CATEGORY 10. FIXED GUIDEWAY CAPITAL INVESTMENT GRANTS AND THE EXPEDITED PROJECT DELIVERY FOR CAPITAL INVESTMENT GRANTS PILOT PROGRAM. If the applicant will apply for an award under any subsection of the Fixed Guideway Capital Investment Program (49 U.S. C. § 5309), including an award made pursuant to the FAST Act's Expedited Project Delivery for Capital Investment Grants Pilot Program (Pub. L. 114-94, div. A, title III, § 3005(b)), the applicant must make the following certification. This certification is required by 49 U.S.C. § 5309(c)(2) and Pub. L. 114-94, div. A, title III, § 3005(b)(3)(B). The applicant certifies that it: 13 Back to AEenda Certifications and Assurances Fiscal Year 2023 (a) Has or will have the legal, financial, and technical capacity to carry out its Award, including the safety and security aspects of that Award, (b) Has or will have satisfactory continuing control over the use of equipment and facilities acquired or improved under its Award. (c) Will maintain equipment and facilities acquired or improved under its Award in accordance with its transit asset management plan; and (d) Will comply with 49 U.S.C. §§ 5303 (metropolitan transportation planning) and 5304 (statewide and nonmetropolitan transportation planning). CATEGORY 11. GRANTS FOR BUSES AND BUS FACILITIES AND LOW OR NO EMISSION VEHICLE DEPLOYMENT GRANT PROGRAMS. If the applicant is in an urbanized area and will apply for an award under subsection (a) (formula grants), subsection (b) (buses and bus facilities competitive grants), or subsection (c) (low or no emissions grants) of the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339), the applicant must make the certification in Category 8 for Urbanized Area Formula Grants (49 U.S.C. § 5307). This certification is required by 49 U.S.C. § 5339(a)(3), (b)(6), and (c)(3), respectively. If the applicant is in a rural area and will apply for an award under subsection (a) (formula grants), subsection (b) (bus and bus facilities competitive grants), or subsection (c) (low or no emissions grants) of the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339), the applicant must make the certification in Category 9 for Formula Grants for Rural Areas (49 U.S.C. § 5311). This certification is required by 49 U.S.C. § 5339(a)(3), (b)(6), and (c)(3), respectively. Making this certification will incorporate by reference the applicable certifications in Category 8 or Category 9. If the applicant will receive a competitive award under subsection (b) (buses and bus facilities competitive grants), or subsection (c) (low or no emissions grants) of the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339) related to zero emissions vehicles or related infrastructure, it must make the following certification. This certification is required by 49 U.S.C. § 5339(d). The applicant will use 5 percent of grants related to zero emissions vehicles (as defined in subsection (c)(1)) or related infrastructure under subsection (b) or (c) to fund workforce development training as described in section 49 U.S.C. § 5314(b)(2) (including registered apprenticeships and other labor-management training programs) under the recipient's plan to address the impact of the transition to zero emission vehicles on the applicant's current workforce; or the applicant certifies a smaller percentage is necessary to carry out that plan. 14 Certifications and Assurances Back to AEenda Fiscal Year 2023 CATEGORY 12. ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES PROGRAMS. If the applicant will apply for an award under the Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities Program (49 U.S. C. § 5310), it must make the certification in Category 8 for Urbanized Area Formula Grants (49 U.S.C. § 5307). This certification is required by 49 U.S.C. § 5310(e)(1). Making this certification will incorporate by reference the certification in Category 8, except that FTA has determined that (d), (fi, (i), (f), and (k) of Category 8 do not apply to awards made under 49 U.S.C. § 5310 and will not be enforced. In addition to the certification in Category 8, the applicant must make the following certification that is specific to the Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities Program. This certification is required by 49 U.S.C. § 5310(e)(2). The applicant certifies that: (a) The projects selected by the applicant are included in a locally developed, coordinated public transit -human services transportation plan; (b) The plan described in clause (a) was developed and approved through a process that included participation by seniors, individuals with disabilities, representatives of public, private, and nonprofit transportation and human services providers, and other members of the public; (c) To the maximum extent feasible, the services funded under 49 U.S.C. § 5310 will be coordinated with transportation services assisted by other Federal departments and agencies, including any transportation activities carried out by a recipient of a grant from the Department of Health and Human Services; and (d) If the applicant will allocate funds received under 49 U.S.C. § 5310 to subrecipients, it will do so on a fair and equitable basis. CATEGORY 13. STATE OF GOOD REPAIR GRANTS. If the applicant will apply for an award under FTA's State of Good Repair Grants Program (49 U.S. C. § 5337), it must make the following certification. Because FTA generally does not review the transit asset management plans of public transportation providers, the asset management certification is necessary to enforce the provisions of 49 U.S.C. § 5337(a)(4). The certification with regard to acquiring restricted rail rolling stock is required by 49 U.S.C. § 5323(u)(4). Note that this certification is not limited to the use ofFederal funds. The applicant certifies that the projects it will carry out using assistance authorized by the State of Good Repair Grants Program, 49 U.S.C. § 5337, are aligned with the applicant's most recent transit asset management plan and are identified in the investment and prioritization section of such plan, consistent with the requirements of 49 CFR Part 625. 15 Certifications and Assurances Back to AEenda Fiscal Year 2023 If the applicant operates a rail fixed guideway service, the applicant certifies that, in the fiscal year for which an award is available to the applicant under the State of Good Repair Grants Program, 49 U.S.C. § 5337, the applicant will not award any contract or subcontract for the procurement of rail rolling stock for use in public transportation with a rail rolling stock manufacturer described in 49 U.S.C. § 5323(u)(1). CATEGORY 14. INFRASTRUCTURE FINANCE PROGRAMS. If the applicant will apply for an award for a project that will include assistance under the Transportation Infrastructure Finance and Innovation Act (" TIFIA) Program (23 U.S. C. §§ 601-609) or the State Infrastructure Banks ("SIB) Program (23 U.S. C. § 610), it must make the certifications in Category 8 for the Urbanized Area Formula Grants Program, Category 10 for the Fixed Guideway Capital Investment Grants program, and Category 13 for the State of Good Repair Grants program. These certifications are required by 49 U.S.C. § 5323(6). Making this certification will incorporate the certifications in Categories 8, 10, and 13 by reference. CATEGORY 15. ALCOHOL AND CONTROLLED SUBSTANCES TESTING. If the applicant will apply for an award under FTA's Urbanized Area Formula Grants Program (49 U.S.C. § 5307), Fixed Guideway Capital Investment Program (49 U.S.C. § 5309), Formula Grants for Rural Areas Program (49 U.S.C. § 5311), or Grants for Buses and Bus Facilities Program (49 U.S. C. § 5339) programs, the applicant must make the following certification. The applicant must make this certification on its own behalf and on behalf of its subrecipients and contractors. This certification is required by 49 CFR § 655.83. The applicant certifies that it, its subrecipients, and its contractors are compliant with FTA's regulation for the Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations, 49 CFR Part 655. CATEGORY 16. RAIL SAFETY TRAINING AND OVERSIGHT. If the applicant is a State with at least one rail fixed guideway system, or is a State Safety Oversight Agency, or operates a rail fixed guideway system, it must make the following certification. The elements of this certification are required by 49 CFR §§ 672.31 and 674.39. The applicant certifies that the rail fixed guideway public transportation system and the State Safety Oversight Agency for the State are: (a) Compliant with the requirements of 49 CFR Part 672, "Public Transportation Safety Certification Training Program"; and (b) Compliant with the requirements of 49 CFR Part 674, "Sate Safety Oversight". 16 Back to AEenda Certifications and Assurances Fiscal Year 2023 CATEGORY 17. DEMAND RESPONSIVE SERVICE. If the applicant operates demand responsive service and will apply for an award to purchase a non -rail vehicle that is not accessible within the meaning of 49 CFR Part 37, it must make the following certification. This certification is required by 49 CFR § 37.77. The applicant certifies that the service it provides to individuals with disabilities is equivalent to that provided to other persons. A demand responsive system, when viewed in its entirety, is deemed to provide equivalent service if the service available to individuals with disabilities, including individuals who use wheelchairs, is provided in the most integrated setting appropriate to the needs of the individual and is equivalent to the service provided other individuals with respect to the following service characteristics: (a) Response time; (b) Fares; (c) Geographic area of service; (d) Hours and days of service; (e) Restrictions or priorities based on trip purpose; (f) Availability of information and reservation capability; and (g) Any constraints on capacity or service availability. CATEGORY 18. INTEREST AND FINANCING COSTS. If the applicant will pay for interest or other financing costs of a project using assistance awarded under the Urbanized Area Formula Grants Program (49 U.S.C. § 5307), the Fixed Guideway Capital Investment Grants Program (49 U.S. C. § 5309), or any program that must comply with the requirements of 49 U.S. C. § 5307, including the Formula Grants for the Enhanced Mobility of Seniors Program (49 U.S. C. § 5310), ` flex funds "from infrastructure programs administered by the Federal Highways Administration (see 49 U.S. C. § 5334(i)), or awards to urbanized areas under the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339), the applicant must make the following certification. This certification is required by 49 U.S.C. 0 5307(e)(3) and 5309(k)(2)(D). The applicant certifies that: (a) Its application includes the cost of interest earned and payable on bonds issued by the applicant only to the extent proceeds of the bonds were or will be expended in carrying out the project identified in its application; and (b) The applicant has shown or will show reasonable diligence in seeking the most favorable financing terms available to the project at the time of borrowing. 17 Back to Aeenda Certifications and Assurances Fiscal Year 2023 CATEGORY 19. CYBERSECURITY CERTIFICATION FOR RAIL ROLLING STOCK AND OPERATIONS. If the applicant operates a rail fixed guideway public transportation system, it must make this certification. This certification is required by 49 U.S.C. § 5323(v). For information about standards or practices that may apply to a rail fixed guideway public transportation system, visit https://www.nist.gov/cyberframework and https://www.cisa.aov//. The applicant certifies that it has established a process to develop, maintain, and execute a written plan for identifying and reducing cybersecurity risks that complies with the requirements of 49 U.S.C. § 5323(v)(2). CATEGORY 20. PUBLIC TRANSPORTATION ON INDIAN RESERVATIONS FORMULA AND DISCRETIONARY PROGRAM (TRIBAL TRANSIT PROGRAMS). Before FTA may provide Federal assistance for an Award financed under either the Public Transportation on Indian Reservations Formula or Discretionary Program authorized under 49 U.S.C. § 5311(c)(1), as amended by the FASTAct, (Tribal Transit Programs), the applicant must select the Certifications in Category 21, except as FTA determines otherwise in writing. Tribal Transit Program applicants may certify to this Category and Category I (Certifications and Assurances Required of Every Applicant) and need not make any other certification, to meet Tribal Transit Program certification requirements. If an applicant will apply for any program in addition to the Tribal Transit Program, additional certifications may be required. FTA has established terms and conditions for Tribal Transit Program grants financed with Federal assistance appropriated or made available under 49 U.S.C. § 5311(c)(1). The applicant certifies that: (a) It has or will have the legal, financial, and technical capacity to carry out its Award, including the safety and security aspects of that Award. (b) It has or will have satisfactory continuing control over the use of its equipment and facilities acquired or improved under its Award. (c) It will maintain its equipment and facilities acquired or improved under its Award, in accordance with its transit asset management plan and consistent with FTA regulations, "Transit Asset Management," 49 CFR Part 625. Its Award will achieve maximum feasible coordination with transportation service financed by other federal sources. (d) With respect to its procurement system: (1) It will have a procurement system that complies with U.S. DOT regulations, "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards," 2 CFR Part 1201, which incorporates by reference U.S. OMB regulatory guidance, "Uniform Administrative Requirements, Cost Certifications and Assurances Back to Agenda Fiscal Year 2023 Principles, and Audit Requirements for Federal Awards," 2 CFR Part 200, for Awards made on or after December 26, 2014, (2) It will have a procurement system that complies with U.S. DOT regulations, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments," 49 CFR Part 18, specifically former 49 CFR § 18.36, for Awards made before December 26, 2014, or (3) It will inform FTA promptly if its procurement system does not comply with either of those U.S. DOT regulations. (e) It will comply with the Certifications, Assurances, and Agreements in: (1) Category 05.1 and 05.2 (Charter Service Agreement and School Bus Agreement), (2) Category 06 (Transit Asset Management Plan), (3) Category 07.1 and 07.2 (Rolling Stock Buy America Reviews and Bus Testing), (4) Category 09 (Formula Grants for Rural Areas), (5) Category 15 (Alcohol and Controlled Substances Testing), and (6) Category 17 (Demand Responsive Service). CATEGORY 21. EMERGENCY RELIEF PROGRAM. An applicant to the Public Transportation Emergency Relief Program, 49 U.S. C. § 5324, must make the following certification. The certification is required by 49 U.S.C. § 5324(fi and must be made before the applicant can receive a grant under the Emergency Relief program. The applicant certifies that the applicant has insurance required under State law for all structures related to the emergency relief program grant application. 19 Certifications and Assurances Back to AEenda Fiscal Year 2023 FEDERAL FISCAL YEAR 2023 CERTIFICATIONS AND ASSURANCES FOR FTA ASSISTANCE PROGRAMS (Signature pages alternate to providing Certifications and Assurances in TrAMS.) Name of Applicant: City of Galesburg The Applicant certifies to the applicable provisions of all categories: (check here) X Or, The Applicant certifies to the applicable provisions of the categories it has selected: Category Certification 01 Certifications and Assurances Required of Every Applicant 02 Public Transportation Agency Safety Plans 03 Tax Liability and Felony Convictions 04 Lobbying 05 Private Sector Protections 06 Transit Asset Management Plan 07 Rolling Stock Buy America Reviews and Bus Testing 08 Urbanized Area Formula Grants Program 09 Formula Grants for Rural Areas 10 Fixed Guideway Capital Investment Grants and the Expedited Project Delivery for Capital Investment Grants Pilot Program 11 Grants for Buses and Bus Facilities and Low or No Emission Vehicle Deployment Grant Programs 1 Certifications and Assurances Back to AEenda Fiscal Year 2023 12 Enhanced Mobility of Seniors and Individuals with Disabilities Programs 13 State of Good Repair Grants 14 Infrastructure Finance Programs 15 Alcohol and Controlled Substances Testing 16 Rail Safety Training and Oversight 17 Demand Responsive Service 18 Interest and Financing Costs 19 Cybersecurity Certification for Rail Rolling Stock and Operations 20 Tribal Transit Programs 21 Emergency Relief Program CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE AFFIRMATION OF APPLICANT Name of the Applicant: City of Galesburg BY SIGNING BELOW, on behalf of the Applicant, I declare that it has duly authorized me to make these Certifications and Assurances and bind its compliance. Thus, it agrees to comply with all federal laws, regulations, and requirements, follow applicable federal guidance, and comply with the Certifications and Assurances as indicated on the foregoing page applicable to each application its Authorized Representative makes to the Federal Transit Administration (FTA) in the federal fiscal year, irrespective of whether the individual that acted on his or her Applicant's behalf continues to represent it. The Certifications and Assurances the Applicant selects apply to each Award for which it now seeks, or may later seek federal assistance to be awarded by ETA during the federal fiscal year. The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the statements submitted with this document and any other submission made to FTA, and acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. § 3801 et seq., and implementing U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR part 31, apply to any certification, assurance or submission made to FTA. The criminal provisions of 18 U.S.C. § 1001 apply to any certification, assurance, or submission made in connection with a federal public transportation program authorized by 49 U.S.C. chapter 53 or any other statute 2 Certifications and Assurances Back to AEenda Fiscal Year 2023 In signing this document, I declare under penalties of perjury that the foregoing Certifications and Assurances, and any other statements made by me on behalf of the Applicant are true and accurate. Signature Peter Schwartzman Name For (Name of Applicant): Date: Authorized Representative of Applicant AFFIRMATION OF APPLICANT'S ATTORNEY City of Galesburg As the undersigned Attorney for the above -named Applicant, I hereby affirm to the Applicant that it has authority under state, local, or tribal government law, as applicable, to make and comply with the Certifications and Assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the Certifications and Assurances have been legally made and constitute legal and binding obligations on it. I further affirm that, to the best of my knowledge, there is no legislation or litigation pending or imminent that might adversely affect the validity of these Certifications and Assurances, or of the performance of its FTA assisted Award. Date: Name Leslie Day Attorney for Applicant Each Applicant for federal assistance to be awarded by FTA must provide an Affirmation of Applicant's Attorney pertaining to the Applicant's legal capacity. The Applicant may enter its electronic signature in lieu of the Attorney's signature within TrAMS, provided the Applicant has on file and uploaded to TrAMS this hard -copy Affirmation, signed by the attorney and dated this federal fiscal year. Back to Agenda PA] W03IW CITY OF GALESBURG COUNCIL LETTER MARCH 20, 2023 AGENDA ITEM: Resolution for acceptance of the OSLAD Grant award for H.T. Custer Park, with authorization of the Mayor to sign the 2022 OSLAD Grant Agreement. SUMMARY RECOMMENDATION: The City Manager, Director of Parks and Recreation and the City Engineer recommend that the resolution be approved. BACKGROUND: The City has applied for and been awarded an Open Space and Land Acquisition Development (OSLAD) grant to make park improvements to H.T. Custer Park. The scope of the improvements to H.T. Custer Park include constructing a new restroom facility, new shelter, a new playground, walking path around the park, youth bike training area, parking lot improvements near the baseball field, and a rain garden and butterfly waystation. The OSLAD Grant Application submitted to DNR was approved on August 16, 2021 and the grant was awarded with revisions in September 2022. Attached is a copy of the resolution for the City Council's consideration. The resolution authorizes the city to enter into the agreement, with the Mayor's signature. BUDGET IMPACT: Sufficient funds are budgeted for this work in the 2023 budget in the Utility Tax Fund (Fund 59) and Grant Fund (Fund 13). The OSLAD grant requires a 50% local match. $400,000 will be paid from the Utility Tax Fund and the remaining $400,000 will be reimbursed by the State from the grant funds awarded. SUPPORTING DOCUMENTS: 1. Resolution Back to Aeenda RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN OPEN SPACE LAND ACQUISITION AND DEVELOPMENT (OSLAD) GRANT WHEREAS, the City of Galesburg recognizes the importance of a quality park system. WHEREAS, the Illinois Department of Natural Resources (IDNR), state -financed program, is authorized to provide grant funding for park property renovations, in order to renovate H.T. Custer Park with a modernized playground, restroom facility, new shelter, a walking path around the park, a youth bike training area, parking lot improvements near the baseball field, and a rain garden and butterfly waystation. WHEREAS, the Open Space Land Acquisition and Development (OSLAD) grant opportunity will assist in providing funding to develop and park in the best interests of safety, health and fitness for the residents of the City of Galesburg. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS, AS FOLLOW: SECTION 1: That the City of Galesburg enter into an OSLAD Grant agreement with the Illinois Department of Natural Resources (IDNR). SECTION 2: That the Mayor of the City of Galesburg, is hereby authorized and directed to execute the Agreement or its amendment(s) on behalf of the City of Galesburg for such assistance for fiscal year 2023. SECTION 3: That the Director of Parks and Recreation and City Engineer of the City of Galesburg are hereby authorized to provide such information, execute and file such documents as may be required to perform the Agreement, and to request and receive the grant funding for the Open Space Land and Acquisition and Development (OSLAD) for H.T. Custer Park. SECTION 4: That while participating in the OSLAD Grant Program, the City of Galesburg shall provide all required local funding. Back to Agenda Approved this 20t" day of March , 2023 by a roll call vote as follows: Roll Call #: Ayes: Nays: _ Absent: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda 23-2018 CITY OF GALESBURG COUNCIL LETTER MARCH 20, 2023 AGENDA ITEM: Resolution for acceptance of the BAAD Grant award for the restrooms at the Lake Storey Park East Boat Ramp area, with authorization of the Mayor to sign the BAAD Grant Agreement. SUMMARY RECOMMENDATION: The City Manager and Director of Parks and Recreation recommend that the resolution be approved. BACKGROUND: The City has applied for and been awarded Boat Access Area Development (BAAD) grant. The scope of work is to add a vault style restroom facility to the Lake Storey Park East Boat Ramp area. The BAAD Grant Application submitted to DNR was approved on August 16, 2021 and the grant was awarded in December 2022. Attached is a copy of the resolution for the City Council's consideration. The resolution authorizes the city to enter into the agreement, with the Mayor's signature. BUDGET IMPACT: Sufficient funds are budgeted for this work in the 2023 budget in the Utility Tax Fund (Fund 59) and Grant Fund (Fund 13). The BAAD grant will have $24,500 reimbursed by the State from the grant funds awarded with the addition of $45,000 budgeted in the Utility Tax Fund. SUPPORTING DOCUMENTS: 1. Resolution Back to Aeenda RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF A BOAT ACCESS AREA DEVELOPMENT GRANT WHEREAS, the City of Galesburg recognizes the importance of a quality park system. WHEREAS, the Illinois Department of Natural Resources (IDNR), state -financed program, is authorized to provide grant funding for construction of restrooms for Lake Storey Parks public boat and canoe access area at the East Boat Ramp. WHEREAS, the BAAD Grant will allow for a restroom facility at a boat access location to meet the needs of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS, AS FOLLOW: SECTION 1: That the City of Galesburg enter into a BAAD Grant agreement with the Illinois Department of Natural Resources (IDNR). SECTION 2: That the Mayor of the City of Galesburg, is hereby authorized and directed to execute the Agreement or its amendment(s) on behalf of the City of Galesburg for such assistance for fiscal year 2023. SECTION 3: That the Director of Parks and Recreation and City Engineer of the City of Galesburg are hereby authorized to provide such information, execute and file such documents as may be required to perform the Agreement, and to request and receive the grant funding for the Boat Access Area Development (BAAD) Grant for new restrooms at the East Boat Access area at Lake Storey Park. SECTION 4: That while participating in the BAAD Grant Program, the City of Galesburg shall provide all required local funding. Back to Agenda Approved this 20t" day of March , 2023 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda 23-3009 COUNCIL LETTER CITY OF GALESBURG MARCH 20, 2023 AGENDA ITEM: Bid recommendation, purchase of two new utility tractors to be utilized by the City of Galesburg Parks Department. SUMMARY RECOMMENDATION: The City Manager, Director of Parks and Recreation, Park Superintendent and Purchasing Agent recommend that the City Council award the bid to Martin Tractor (Galesburg, IL) in the amount of $92,000 with trade for the purchase of two new John Deere 5075E Cab Utility tractors. BACKGROUND: The Parks Department currently utilizes two utility tractors as part of their everyday operations. Both tractors are used for mowing hillsides and road ditches. However, the 2007 John Deere 4320 utility tractor (unit 515) was originally purchased to be used for dragging the pulverizor to various projects involving dirt work. In the past three years, the demand for mowing has increased and this unit has been designated to be used primarily for mowing; merely used for dirt work on an as needed basis. The other tractor, used solely for mowing, is a 2010 John Deere 5055D utility tractor (unit 517) and has served its useful life and is in need of replacement and will be used for trade. Unit 515 has less wear and tear of the two units and will be kept by the Parks Department to be utilized for various projects allowing the two new units to be used strictly for mowing. A bid request was created for this purchase after reviewing necessary specifications. Due to the ongoing volatility of the market causing numerous shortages and potential delays in the delivery lead times, city staff determined the benefits of purchasing two utility tractors in 2023 in lieu of purchasing one utility tractor in 2023 and 2024 as originally scheduled in the replacement fund. The bid was advertised in the Galesburg Register Mail, posted on the City website and sent to fifteen known vendors specializing in utility equipment. Multiple bids were received with this request. The low and best bid meeting the required specifications for this purchase came from Martin Tractor submitting a bid in the amount of $92,000 including trade. The model offered for each unit is a 2023 John Deere 5055E cab utility tractor. City staff recommend the approval of this purchase. BUDGET IMPACT: There are sufficient funds budgeted in the replacement program for this purchase. SUPPORTING DOCUMENTS: Bid Tabulation Prepared by TDM Page 1 of 1 Back to Aeenda City of Galesburg Bid Tab - 2 New Utility Tractors Date: 03/08/2023 Attended by: T Miller/ D Miles/ M Miller Company Scott Equipment Painter Farm Equipment Martin Tractor AC McCartney City, State Galesburg, IL Monmouth, IL Galesburg, IL Wataga, IL New Utility Tracotr (as specified) 52,000.00 56,000.00 49,500.00 58,575.00 New Utility Tracotr (as specified) 52,000.00 56,000.00 49,500.00 58,575.00 Less Trade In of Exhisting Unit #517 (3,000.00) (7,000.00) (7,000.00) Net Cost to City 101,000.00 105,000.00 92,000.00 117,150.00 Make LS New Holland John Deere Masey Ferguson Model MT573CPS Workmaster 65 5075 E 4707 Delivery Lead Time 2-4 Weeks 4 weeks Approx 24 weeks 12 weeks Warranty 2 years/750 hours 2 years/2000 hours 2 years/2000 hours 2 years **Low and Best Bid** Back to Agenda 23-5002 COUNCIL LETTER CITY OF GALESBURG MARCH 20, 2023 AGENDA ITEM: Receive the City of Galesburg 2022 Annual Report SUMMARY RECOMMENDATION: Receive item only BACKGROUND: The City of Galesburg 2022 Annual Report is provided to be received and placed on file with the City Clerk's office. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1. City of Galesburg 2022 Annual Report Prepared by: CSG Page 1 of 1 Back to Aeenda CITY OF 2022 inual Report mi p 5 5 W. TOMPKINS STREET GALESBURG, IL 61401 WWW.CI.GALESBURG.IL.US What a profoundly successful year 2022 was for the City! The Councilgot to work on its Strategic Plan (which it unanimously passed in February) and its twenty-three ambitiousgoals. Yet, 2022 also was a transition year for the City Administration as we saw a long-standing City Manager and City Attorney leave for new pastures. Yet, the work involved in recruiting, interviewing and ultimately hiring Mr. Gerald Smith as our new City Manager, as demanding as it was, did not deter the Council from getting busy. It pressed forward with a comprehensive community survey (the first of its kind), executed an aggressive strategy to fill open police positions, applied for additional outside grants for park expansions and renovations, supported expanded workforce development, and investigated and solidified support for a new, robust community center. I feel so blessed to be part of this progress. I thank all of the residents for participating in all the meetings and discussions related to all the above endeavors. Here's to another amazing year in 2023! fi"- �jw, I Peter Schwartzman, Mayor Taking the helm as City Manager during the fall of 2022, it quickly became apparent that the City of Galesburg had many high -priority initiatives underway. I hit the ground running, including the implementation of concrete plans to achieve a community center, and the introduction of new ideas to move the City of Galesburg forward as an ideal place to operate a business, a place to live, and as a community. I have en 'oyed getting to know the Galesburg community, leaders, and citizens, and look forward to what we can accomplish together in 2023. Gerald C. Smith, Sr. City Manager Peter Schwartzman Mayor Wayne Dennis Ward 2 City Council Member Kelli Bennewitz City Clerk Kevin Wallace Ward 3 City Council Member Jaclyn Smith -Esters Sarah Davis Ward 5 City Council Member Ward 6 City Council Member Bradley Hix Ward 1 City Council Member Dwight White Ward 4 City Council Member AW" Larry Cox Ward 7 City Council Member Gerald Smith City Manager Gloria Osborn Wayne Carl Director of Public Works Elizabeth Varner Director of Finance & Director of Parks & Recreation Information Systems Steve Gugliotta Director of Community Development Russell Idle Randy Hovind Police Chief Fire Chief THE CITY OF GALESBURG Organizational Structure CITIZENS OF GALESBURG CITY CLERK MAYbR AND COUNCIL CITY MANAGER POLICE PUBLICWDRKS COMMUNITY FINANCE ADMINISTRATIDN PARKS AND FIRE DEPARTMENT DEVELOPMENT RECREATION DEPARTMENT Field Operations Streets Planning Parks Fire Suppression & Information Human Resources/ Rescue Systems Risk Management Inspections Benefits Patrol Engineering (housing, nuisance, Recreation Fire Prevention Purchasing Administration constructions Emergency Special Operations Water Transit Bunker Links Golf Course Management Accounting Communications (Knox County) Buildings & Staff and Services Garage Airport LustomerService Legal Grounds Residential Refuse Linwood & 911 E. Linwood Payroll (Contracted) cemeteries Information Economic Systems Development Forestry Utility Billing (pa rtne rship wJ KCA P) Evid ence H o using G ra nts Budgeting (Contracted) Animal Control (Contracted) Back to Agenda ::=TY OF GALESBURG ADMINISTRATION Administration Overview The City Manager is the chief administrative officer of the city and oversees all daily city operations, departments, and staff. The Administration Department consists of four full-time employees and contractual legal services. Staff in the Administration Department are responsible for city administration, human resources, benefits administration, risk management, communications, and legal. City Manager • New City Manager, Gerald Smith, took office November 7, 2022 • Made significant progress towards the City Council's goal of the creation of a community center o Established the funding mechanism of bond funding, and unspent ARPA funds o Bond payments, as well as infrastructure improvements funded through a home rule sales tax increase of 0.25%. o Churchill location selected by City Council vote o Collaboration with community partners and architect to plan for needs and spaces Administration • Worked with GovHR for City Manager recruitment, resulting in the City Council selecting Gerald Smith as City Manager in the fall of 2022 • Partnered with ETC Institute to conduct a statically valid Citizen Satisfaction S u rvey o Standardized questions allowed for national & regional benchmarking o Additional questions developed specifically to gain insights on issues impacting the community & set baseline approval ratings for goals set forth in the strategic plan o Importance -Satisfaction Analysis highlighted top areas for focus o Implementation in future years will allow for tracking of progress • Entered into an agreement with community partners to provide a winter warming shelter • Implemented the external agency funding program • Coordinated 40 City Council Meetings or Work Sessions, including creation of agendas and e-packets o 372 city council agenda items processed Communications • Issued 195 press releases • Sent 89 meeting notices for city boards & commissions • Collaborated with IT, city leadership, and CGI Communications to include community promotional videos on the city's website • Create, update, and approve city website content • In collaboration with IT, manage website content, navigation, and e-alerts • Routed/responded to 291 citizen's requests initiated through the city website • Manage social media presence o Promote transparency through the inclusion of links to streaming City Council meetings on social media platforms o Share news articles and city website content on social media platforms o City of Galesburg, Government Facebook page ■ 6,185 followers ■ 12,910 average post reach o City of Galesburg Twitter ■ 1,663 followers Legal & Administrative Adjudication • Entered into an agreement with Barash & Everett, LLC for interim legal services • Initiated 121 new legal files • Represented the city's interest in demolition cases, including filing 21 new demolition cases • Assisted in 17 property transfers within the City of Galesburg • Obtained an order for demolition of the former Broadview Hotel, located at 29 Public Square • Provided research, opinions, and direction for all legal matters and litigation • Administrative Adjudication hearings held twice a month at Galesburg City Hall 0 1,640 city ordinance violation cases processed, including property maintenance violations, license/registration violations, parking, nuisance, impound & tow hearings o S66 cases brought into compliance and/or paid fines prior to the hearing 0 1,074 cases proceeded to hearing with a judgment entered by the Hearing Officer Human Resources & Benefits • 38 new employees hired • Conducted a Police Department Overtime Study • Negotiated the change to 12 hour shifts in the Police Department Back to AEenda s CITY CLERK City Clerk Overview The City Clerk's office is responsible for keeping the official records of the City, including all minutes, ordinances, contracts, and resolutions. There are four employees in the City Clerk's Office, who work together to provide many of the customer service, record keeping, and permitting functions of the City. City Clerk's Office • Implemented JustFOIA public portal in April 2022 for records requests, which bridges the transparency gap with our community to create an environment of trust and accountability. • Assisted in the launching of the iWorQ Permit, License, and Housing public portal • Internal Communications Committee • Issued over 4,000 licenses (liquor, rental, contractors, etc.) • Issued over 1,400 animal license tags, and 56 cemetery deeds • Submitted 450+ code violations to Administrative Adjudication • Maintain up-to-date City Codes • Provided pension onboarding for 40+ new employees, including Firefighters and Police Officers • Managed 1,128 FOIA requests 45000+ licenses issued - liquor, rental, contractor Back to AEenda COMMUNITY DEVELOPMENT Community Development Overview The Community Development Department is made up of 29 full-time employees who oversee planning & zoning, inspections & permitting, housing grants, code enforcement, and public transit for the City of Galesburg. Planning • Eight site plans reviewed • Two special use requests reviewed • Seven variance requests (setbacks, height, sign, # of parking spaces) • Four minor subdivision plats • Five zoning amendments • Two drive -through reviewed • Three ordinance amendments • Closure of Tax Increment Financing District 2 • Amendment of Tax Increment Financing District 4 boundaries to add properties • Removal of properties from Tax Increment Financing District 4 • 15 properties sold during the annual sale of City property • Amendments to the Downtown Facade Program, in partnership with Facade Advisory Committee & Galesburg Downtown Council • In coordination with the Galesburg Landmark Commission, selected and presented Two Historic Preservation Awards Construction Demolition • 358 Building permits • 215 Mechanical permits / 18 • 504 Electrical permits I • 391 Plumbing permits Demolitions • 17 Sign permits \ • 40 Demolition permits • 41 Plan reviews of commercial projects • 18 City demolitions of dilapidated structures completed • Nine property owners came into compliance after starting the demolition process Construction permits issued 2022 $0 70 60 w Mechanical 50 ■ Electrical 40 o Plumbing 30 * Building 20 0 Signs 10 0 — - — — Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 0 Seakirxg Corrective Action 0 Derno in progress 0 Demo completed 0 Cornplied by Owrwer Nuisance/Rental • 4,863 Nuisance inspections • 320 Housing violation inspections • 345 Rental inspections • 505 Cases referred to Administrative Adjudication • 708 Code Violations resolved • 626 Weed violations resolved Nuisance Inspections by month 2022 1,000 800 60❑ 400 200 0 N M 35 30 25 20 15 10 0 Jan Feb Housing Inspections by month 2022 100 80 60 40 20 O W I W W O O O W Jan Feb Mar Apr May JuneJuly Aug Sept Oct Nov Dec Rental Inspections by month 2022 W Rental Complaints o Rental New o Rental Random * Rental Reinspect N Rental No shows Mar Apr May June July Aug Sept Oct Nov Dec Refuse, Recycling & Yard Waste • New 5-year agreement with Waste Management to provide Residential Solid Waste services • Residential refuse collected 9,046 tons, which includes 1,283 tons picked up during the spring and fall big trash events • Yard waste collected 2,037 tons • Recycling collected 1,700 tons • Electronic recycling drop off collected 6,964 items from 2,278 participants • Paint recycling events collected 36,210 lbs. from 492 households Neighborhood Revitalization • Lead remediation & housing rehabilitation grants continued to be utilized by the City of Galesburg to assist homeowners with housing revitalization. During 2022: 0 14 homes were completed under the HUD Lead remediation grant o Six homes were completed under the IHDA Single Family Owner Occupied Rehabilitation grant 0 31 homes received approval through the local Housing Repair Program o All of these programs represent an approximate investment of $659,104 in neighborhood & housing rehabilitation. • Partnered with Western Illinois Regional Council to apply for an IHDA Home Repair and Accessibility Program grant o Awarded $400,000 which would allow renovation of 6-8 homes over the next two years • The local Housing Repair Program was approved by the City Council in June 2022. o 31 Housing Repair Grants approved to assist low-income property owners to make needed repairs to their homes. 10.0% 13.31/0 3.3% 13.3% IP i L11 qqr 3.3°10 4W. F°/o 30.0% 3.3% rurnace Electrical Plumbing Roof Sewer Line 0 AC • Water Healer Gutters 6.7°l0 Steps Public Transportation • A new bus shelter was purchased and installed - utilizes solar power for lighting and USB charging station • Creation of a Relief Driver position that can run both fixed route and paratransit routes on light to medium duty buses. • Approval from IDOT to use capital grant funds to purchase and install cameras in the remaining buses that do not have cameras and also provide wifi capabilities on all buses • Received $100,000 through the Rebuild Illinois Round II grant for the purchase of new dispatching software and related hardware. • Received a $1S0,000 planning grant from IDOT for a comprehensive operations analysis. • Applied for a Consolidated Vehicle Procurement (CVP) grant requesting seven medium -duty buses • Applied for nine potential projects through the Rebuild Ilinois Round 3 Grant • In the process of obtaining two used medium -duty buses • Collaborating with IT on a Transit App in both android and apple platforms o Will allow patrons to see where the fixed -route buses are on the system o Notifications, such as delays or detours • Renewed an annual contract with Western Illinois Area Agency on Aging (WIAAA) o Provides rides for those 60 years of age or older who do not have access to private transportation to get to medical appointments out of town as well as necessary trips in town. • Renewed a service contract with Carl Sandburg College to provide students, faculty and staff unlimited rides • Entered into a service contract with Knox College to provide students, faculty and staff unlimited rides March 2022 through February 2023. • Communicating with IDOT on a pre -pandemic grant of $900,000 for two new fixed route buses. 2022 Tri s & Mileage Type Mileage* Passenge Para -transit 101,471 11,405 Fixed Route System 179,020 72,796 Total Combined 280,491 84,201 *Approximate 2022 Service Contract Trips Type WIAA - City Passenger Trips 916 WIAAA - County 688 WIAAA - Outside County 68 Knox College 4,322 Carl Sandburg College 6,277 Total 12,271 Business Incentives The City of Galesburg works in partnership with the Knox County Area Partnership (KCAP)_ on economic development projects and incentives. Creation of four new business incentive programs to leverage American Rescue Plan dollars to increase the frequency of minority business startups, increase the number and success of minority -owned businesses, increase business occupancy on the Southside, and encourage urban ag pilot programs. • Minority Business Collateral Assistance Program o One awarded during 2022 • Minority Business Startup Assistance Program o Eight awarded in 2022 • Southside Occupancy Assistance Program o Four awarded during 2022 • Urban Ag Pilot Program • Types of new businesses assisted include: psychotherapy, drive through coffee shop, sports youth academy, restaurant, food truck, beauty (make- up/nails), selfie museum, canned food production. and a yoga studio. 0 Soeithside Oampancy 0 Business O AIateral Business Slattup Major Project Grant Council approved our first Major Project Grant to FCA, LLC, which is a company that provides custom industrial packaging solutions. FCA has 3S locations throughout 17 states and will use the property at 1200 Monmouth Blvd as a Regional Manufacturing Center. The Major Project Grant was for $200,000 and the company anticipates hiring at least 100 jobs over the next two years. TIF Incentive Projects The City utilizes Tax Increment Financing (TIF) assistance to encourage new economic development and jobs through private investment in underdeveloped areas. TIF project awards from 2022: • Knox Galesburg Symphony, 95 N Seminary St. - project currently in progress o Total project cost $1,040,712.80 o TIF incentive toward project $156,106.92 • Dame Fine Coffee, 1770 E Main Street o Total project cost $308,000 o TIF incentive toward project $46,200 • R31DOGS, LLC (Cherry St Brewing Co), 57 S Cherry St. in TIF o Total project cost $238,131.43Incentives o TIF incentive toward project $20,720 \ • Ornamental Street lights, W Main Street o Total project cost +$600,000 - • TIF incentive toward project $492,801, which included the engineering, poles, installation, relocating Ameren poles, and relocating comcast overhead wires Enterprise Zone Incentives • Five businesses benefited from Enterprise Zone incentives, with approximately $42,000 in sales tax being exempt. • Approximately $6,855 in permit fees were waived on these projects. • The total estimated project investment of all five projects is approximately $1.87 M • An estimated 12 jobs were created and 10 jobs retained as a result of these projects. Photo credit: Preliminary Concept Rendering by Image / Fiction Facade Incentive Projects The Facade Grant Program is used to encourage private investment in commercial buildings downtown through financial incentives for improvements to storefronts and buildings. Facade project awards from 2022: • Iron Spike Brewing Company, 150 E Simmons Street - project in progress o Total project $151,030 o Facade grant incentive $40,000 • The Bar 65, Inc, 65 S Cherry Street (pictured below) o Total project $44,079.82 o Facade grant incentive $22,040 • Benedict Developers, 185 S Kellogg Street o Total project $186,750 o Facade grant incentive $80,000 • R3DOGS, LLC (Cherry St Brewing Co), 57 S Cherry Street - project in progress o Total project cost $78,070 o Facade grant incentive $39,035. ' After M Back to Agenda 10 Z FINANCE & INFORMATION SYSTEMS Finance Department Overview I The Finance Department provides accounting services for the City, including distribution and collection of utility bills, banking, budgeting, payroll, and purchasing. The information systems division is also included in this department and provides for the internal IT needs of the City. Accounting • Approximately 19,230 transactions were entered to pay City, Library, Election, and ETSB vendors $47.9 million dollars for services and products provided to the organizations • Processed over 9,S00 bi-weekly and election payroll payments for City, election, and library employees in the amount of $18.9 million; submitted quarterly and annual reports, and issued W-2's to City, election, and library employees • A centralized database was created by the Purchasing Agent for City staff to easily manage and monitor annual contracts issued by the City of Galesburg • Issued 246 purchase orders; 48 requests for bids; 11 requests for proposals and 2 requests for qualifications • Two successful Purple Wave auctions, one in the Spring and one in the Fall, were held in 2022 to sell unused/obsolete City -owned items • Managed revenue payments and contact with local businesses: city gas tax, food & beverage tax, hotel/motel tax, economic development loans, miscellaneous accounts • On a monthly basis, assisted customers and processed utility bill payments for approximately 12,000 customers • Provided monthly treasurer and pension reports to City Clerk's office • Completed 2021 audit work papers and worked with audit firm • Created and completed the fiscal year 2023 budget document Accounting • Manage the financial software and processed/reviewed financial information • Created daily deposits and performed banking functions • Processed debt service payments to bondholders in a timely manner • Purchased, monitored, and processed investments • Continued training and cross -training with staff to complete required department tasks • Received GFOA annual financial report award for fiscal year December 31, 2020 (26th consecutive fiscal year of earning the national award) • Completed the fiscal year 2021 City annual financial report and submitted it to GFOA for certification review Information Systems • Administration and maintenance of: o City-wide telephone system o City-wide video surveillance system o City-wide wireless communications o Data backup and disaster recovery systems o City data network o City A/V system which includes the public broadcast of all City Council meetings and Planning and Zoning meetings o Maintenance and support of water division information systems • Ongoing city hall cable plant upgrade and replacement • Completed the water department UPS battery replacement • Upgraded the video surveillance system server • Reconfigured primary fiber interconnection at the Public Works campus • Installation of cameras at the new Public Works Streets facility • Broadcast and streaming of new library construction on Channel 7 and YouTube • City/IDOT initiative for data communications at various intersections • Addition of thin client access for staff in the Council Chambers • Repair and reinstallation of Bondi building camera • Transition to more reliable broadband internet connections for secure communications • Cyber security and PCI user training management • Replacement of physical servers for virtual server farm • Assistance with implementation of CGI community video project to the website • Hawthorne Center fiber project • Upgrade of streaming system to HD • Completed departmental website review of all departments • Installation of feedback monitor in the City council chambers • Resolved 8S1 help desk tickets for the fiscal year • Replaced 26 computers as part of the computer replacement program • Updated the Election Commission's ballot by mail application forms FIRE DEPARTMENT Fire Services • Responded to 1,737 calls for service • Responded to 3,431 calls for medical service • Conducted 23 fire investigations • Issued 232 International Fire Code permits • 22 Plan reviews for new and existing construction • Completed 2022 ISO certification • Participated in Galesburg School Dist. mentoring program • Issued 10 installations or modification permits for fire prevention systems • Meetings with Congolese community regarding fire safety & city services Emergency Management • EMA Manager held meetings to update the Knox County Hazard Mitigation Plan • IEMA Training Courses held in the Knox County EOC • Staff completed 4 quarterly reports for IEMA grant funding GFD Response b Minimum Staffing Level Average Response time for 1st unit on sWe . S taffing • Promotion of Darrin Clayton to Fire Captain • Two new firefighters hired and graduated from the Fire Academy: Trey Yocum & Haley Stevenson (GFD's first female firefighter) • One firefighter, Trey Yocum, completed the EMT Basic Course Entry Level Testing • GFD staff conducted orientation, study groups and agility course practice runs for prospective candidates. • Fire & Police Commission approved preference points for Galesburg residents ■ Total Apps Dropped Prior to test No show ■ Failed Agility ■ Foiled Written ■ On list 40 30 20 10 0 m M Apphr,onts ■ White R Hispanic ■ Afriaon American ■ Not avail ■ Mole ■ Female 25 40 20 30 1s ?0 10 10 Im s 7 pp6,d Tank Written Nbda List pppN�4 Took Writteo hM10de Lis, Software • Vector Solutions - scheduling & training software up and running. It is estimated that the scheduling software saves approx. 400 hours of staff time a year • ProPhoenix - records management software. Replaces Firehouse (no longer supported), former Inspections software as well as 25+ databases. All records will be in one location and will integrate with dispatch. Fire Facilities • The Training site was dedicated and renamed the "Chief Dale May Training Site" • Construction began on the new training tower for the Chief Dale May Training Site Back to Agenda 0- -Rr-- . PARKS AND RECREATION Parks & Recreation Overview The Parks and Recreation Department manages and provides a full range of services including recreation facilities and programming, park management, and special events which add to the overall quality of life for the Galesburg community and surrounding areas. Recreation • Reorganized to have two Recreation Supervisors for programming and facility management Installation of a new water play feature & shade umbrellas at Lakeside Water Park New paddleboat and 20' shade umbrella for public use at Lake Storey Beach Creation of a new hiking trail near Lakeside Nature Center • Jr. Streaks Basketball program joined a new league to bring back basketball • Hawthorne Municipal Pool undergoing renovations o Aquatics offered at Baymont by Wyndham and Knox College Recreation, cont. • Free programming offered includes Valentine's for Seniors, Junior Lifeguard, Lifeguard Training, Lakeside Walking Club, Easter Egg Hunt, Fishing Derby, Movie in the Park, Touch a Truck, Monarch Migration Festival, Swim Skill Coaching, Second Saturday Nature Programs, Nature in your Neighborhood, themed days at Lakeside Waterpark, and Mobile Playground. • Lakeside Nature Center offered monthly outdoor education, community outreach, and recreation programs with 355 participants. • Recreation Supervisor, Angie Buchen, received Master Naturalist certification Bunker Links Golf Course • Installed a new golf driving range net in the spring to replace the old netting • Golf revenue of $501,031 with record rounds in nine of the ten months ($464,656 in 2021) • Greens fees, golf cart rentals, season passes, and driving range all set record amounts of revenue as compared with record establishment in 2015 • Reached $29,789 in merchandise sales, with Head PGA Golf Professional, Bryan Luedtke, receiving the "Public Merchandiser of the Year" Award • Food and Beverage sales were over $91,000 • Overall revenue for Bunker Links Golf Course was $647,097 - including course revenue, merchandise sales and food and beverage sales AL fr� AN IM }IF w� Parks • Received an OSLAD 2022 Grant of $400,00 for renovations at H.T. Custer Park, with the city matching with $400,000 for a total of $800,000 • Addition of new paths at O.N. Custer, Bateman, and Debbie Klapp Parks to allow for ADA compliance and handicap accessibility to the playgrounds • New seal coating to the park roads at Lincoln Park and Bunker Links Golf Course • Acquired Churchill Junior High Middle School from School District #205 for the future use of a Community Center. Used the soccer fields for organizational use during the summer and fall. • Tree City USA recognition, 138 trees planted with assistance of Project 350 Linwood & East Linwood Cemetery • Installed a new dry dirt storage building • 52 full burials, 34 cremation burials, 9 ash scatterings in the Scattering Gardens, and 1 mausoleum entombment Allison Campground • 4,024 campsite reservations • Revenue of $121,301.90 • Hired new Campground Attendants for the 2022 season Stats • Patrons served at all facilities & campground: 42,567 • Programs offered: 377 • Facility rentals: 2,269 • Email newsletter subscribers: 7,525 • Parks & Recreation Facebook Page Followers: 5,040 Facility Attendance Numbers Hawthorne Gym 2019 5,295 020 2,050 796 3,054 Hawthorne Pool 12,610 3,599 6,755 3,395* Lake Storey Beach 1,110 4,262 3,545 2,687 Lakeside Recreation 10,298 3,799 5,113 9,768 Lakeside Waterpark 14,574 closed - COVID 4,481 9,829 *January - May, due to closure for renovations Back to Agenda GALESSURGatw �[�LYCE POLICE DEPARTMENT • Responded to 46,302 calls for service • Upgrades to the 9-1-1 phone and recording system with a State NG911 Grant • All users received training for the new Computer Aided Dispatch and Records Management System • NIBRS training occurred for the transition to the FBI crime reporting system • Retirement of two command officers, two patrol officers, and one dispatcher • Hired 10 entry level patrol officers, three lateral transfers, five dispatchers, one records clerk • Four promotions: Sgt. Hootman, Lt. Legate, Sgt. Mings, and Lt. Vannaken Back to Aeenda PUBLIC WORKS Public Works Overview The Public Works Department encompasses 46 employees who manage the operation, maintenance, and improvement of the City's infrastructure. From patching streets to managing major road construction projects, reading water meters to the planned maintenance of wells and water mains - the Public Works Department is responsible for both day-to-day maintenance, as well as the necessary long-term planning for the City's infrastructure. Central Garage • Led the way in finding a more efficient and more successful way to sell obsolete equipment by utilizing Purple Wave auction services. Sold 26 items this year including five vehicles through two auctions with total receipts of $22,627.50. • Prepared all 27 pieces of snow fighting equipment for winter including servicing them, installing new plow blades, lighting inspection, and safety checks to make sure they were ready by the first snowfall. • Maintained, serviced, and repaired 188 pieces of City equipment, including police cars, fire trucks, large construction equipment, dump trucks, and pick-up trucks and cars. Street Division • Replaced culverts and reshaped ditches to eliminate flooding issues • Moved all operations and equipment into the new Street Division Building and poured new concrete approaches to the building • Striped, plowed, and salted roadways • Completed roadway patching and ditching along non -curbed streets in preparation for a contractor to seal the pavements in the fall. Sealed 16.06 miles of streets in 2022 at a cost of $273,937. • Repaired and replaced deteriorated sidewalks and curbing around the City in order to eliminate safety hazards • Installed Radar Feedback Sign on Lincoln Street for traffic calming • Replaced full -depth concrete patches on N. Seminary Street during the nighttime with high -early strength concrete in order to get the roadway opened quickly. • Traffic Section replaced 1,400 LED traffic signals. (Estimated life > 10 years) • Traffic Section completed remodeling the street division building breakroom and offices Patching project on N. Seminary Street Engineering • Resurfaced Monmouth Blvd. and reconstructed all sidewalk and curb and gutter from Academy Street to Henderson Street (0.41 miles) at a cost of $1.433 million • Installed new 60" concrete storm sewer near South Street at a cost of $494,669 o $300,000 was funded from a State Rebuild IL Grant from Sen. Tracy • Reconstructed S. West Street (Main to Tompkins St, 0.16 miles) at a cost of $743,722. New concrete pavement with curb and gutter and sidewalks. • Resurfaced seven streets at various locations around the City at a cost of $995,426. (1.4 M i I es) • Reconstructed deteriorated sections of sidewalk at seven different locations at a cost of $252,595 (0.96 Miles) • Installed decorative street lighting on Main Street from Cedar Street to Academy Street at a cost of $497,096. • Acquired lot and constructed new concrete parking lot at Mulberry and S. Seminary Streets at a cost of $184,382. (24 additional parking spaces) ANERMWP` Monmouth Blvd. Parking lot at Mulberry & Seminary Water Division • Completed construction of Gravel Pack Well #6 in Oquawka and placed it in service. The well can produce over 3 million gallons per day which is a little more than 50% of the City's average daily use. • Began the sixth and final phase of lead water service line replacement project. There are approximately 400 lead lines remaining in Galesburg that will be replaced with this final contract. • Replaced old cast iron water main on S. West Street from Main Street to Tompkins Street with new 8" PVC water main. • Conducted a PFAS Pilot Study to determine the operational costs and most effective treatment options. • Hired additional personnel in the meter shop to keep up with new 13 Broadband installing broadband throughout the City. • Sealcoated roadways at Oquawka Wells from Rte 164 to Ranney Well. • Located water mains and service lines for 3,892 locate requests in 2022. • Treated and pumped 1.99 billion gallons of water in 2022 with the maximum daily production of 7.15 million gallons in a day. 0 i- - Gravel Pack Well #6 Sealcoated Oquawka Well Road City Council Agendas & Minutes Live Stream Meetings Archive Municipal Code Meeting Calendar Employment Opportunities Interactive City Maps Community Resources E-notify Alerts Follow us on Social Media At 4 r� City of Galesburg. 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F] City of Galesburg 2022 Annual Report Prepared by: Cathy St. George CITY OF GALESBURG 23-8005 Back to Agenda Accounts Payable Transactions by Account User: shelms Printed: 03/15/2023 - 9:51AM Batch: 00020.03.2023 Account Number Vendor 001-0000-10407-00 001-0000-10407-00 001-0000-10407-00 001-0000-10701-00 001-0000-10801-00 001-0000-10801-00 001-0000-10801-00 001-0000-10801-00 001-0000-10801-00 001-0000-10801-00 001-0000-20101-00 001-0000-20101-00 001-0000-20101-00 001-0000-20101-00 001-0000-20102-00 001-0000-20102-00 001-0000-36010-00 001-0105-51000-00 001-0105-54000-00 001-0105-54000-00 001-0105-54000-00 001-0110-54000-00 001-0115-51000-00 Baker Tilly US, LLP Amanda Jennings Stratus Networks, Inc Tyler Technologies, Inc Advance Auto Parts Mutual Wheel Co., Inc. Valley Distribution Corp. Valley Distribution Corp. Valley Distribution Corp. Valley Distribution Corp. HINCHLIFF PEARSON WEST MOLINE POLICE DEPARTMENT PRAIRIE PLAYERS HINCHLIFF PEARSON WEST Office Specialists, Inc. Stratus Networks, Inc InterConnection Systems Inc Baker Tilly US, LLP Dwight White Bradley Hix W Wayne Dennis Cathy St George Knox County Recorders Office Description FY22 audit services - library Cell Phone Allowance - AJennings 03/23 Service 01/24 - 03/24 REF Licenses, Server Hosting Wiper Blades Strobe Lights Coolant Transmission Fluid Engine Oil Engine Oil Refund - 2022 Overpayment for Fire Code Permits Refund Payment for Tapscotts Vest 2022 Overpament on Food and Beverage Taxes Refund - 2023 Overpayment for Fire Code Permits 03/23 Billing 03/23 Billing Refund Fence Permit #3687 - Property Located W/In Enterprise Zon Subtotal for Divison: 0000 FY22 audit services Cell Phone Allowance Cell Phone Allowance Cell Phone Allowance Cell Phone Allowance 02/23 Laredo Subtotal for Divison: 0105 Subtotal for Divison: 0110 CITY OF GALESBURG InEmmm- Date Amount PO No 03/14/2023 02/28/2023 03/14/2023 03/14/2023 02/28/2023 03/14/2023 02/28/2023 02/28/2023 02/28/2023 02/28/2023 03/14/2023 03/14/2023 03/14/2023 03/14/2023 03/14/2023 03/14/2023 03/14/2023 03/14/2023 02/28/2023 02/28/2023 02/28/2023 02/28/2023 03/14/2023 1,535.00 15.00 487.63 1,181.30 64.26 294.00 443.38 1,061.39 884.70 912.45 40.00 112.00 1.18 40.00 2,436.14 1,329.86 30.00 10,868.29 140.00 30.00 30.00 30.00 230.00 30.00 30.00 23.25 0000092405 0000092405 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 1 Account Number Vendor Description Back to Agenda Date Amount PO No 001-0115-51000-00 SpringbrookSoftware LLC 02/23 CivicPay PayPad Transaction Fees 03/14/2023 37.50 001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 02/28/2023 30.00 Subtotal for Divison: 0115 90.75 001-0120-54000-00 Jessica Pease Cell Phone Allowance 02/28/2023 30.00 001-0120-54000-00 Janet Lytle Cell Phone Allowance 02/28/2023 30.00 001-0120-56506-00 Flexible Benefit Service LLC 02/23 Service 03/14/2023 75.00 Subtotal for Divison: 0120 135.00 001-0160-51000-00 Collection Professionals, Inc 02/23 Service 03/14/2023 60.00 001-0160-59521-00 Knox County Humane Society 04/23 Animal Control Contract 03/14/2023 19,510.00 0000092360 Subtotal for Divison: 0160 19,570.00 001-0205-51000-00 Great Eastern Mgmt., Inc. SSB Bank 03/14/2023 241.97 001-0205-51000-00 SpringbrookSoftware LLC 02/23 CivicPay PayPad Transaction Fees 03/14/2023 83.50 001-0205-54000-00 Bobbi Chockley Cell Phone Allowance 02/28/2023 30.00 001-0205-54000-00 Tanya Billeter Cell Phone Allowance 02/28/2023 30.00 001-0205-54000-00 Gloria Osborn Cell Phone Allowance 02/28/2023 30.00 001-0205-54000-00 Denise Hensley Cell Phone Allowance 02/28/2023 30.00 001-0205-54000-00 Sharon Heiden Cell Phone Allowance 02/28/2023 30.00 001-0205-54000-00 Tifani Miller Cell Phone Allowance 02/28/2023 30.00 001-0205-54000-00 Gloria Osborn Internet Allowance 02/28/2023 30.00 001-0205-55500-00 J.P. Benbow, Inc. Install R.O. System 03/15/2023 210.00 Subtotal for Divison: 0205 745.47 001-0207-54000-00 Oneida Network Services, Inc 02/23 Internet - Kerzi 03/14/2023 50.00 001-0207-54000-00 Orlando Lucero Cell Phone Allowance 02/28/2023 30.00 001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 02/28/2023 30.00 001-0207-55800-00 66Degrees, LLC Google Workspace - Archived Users 03/14/2023 628.66 Subtotal for Divison: 0207 738.66 001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 02/28/2023 30.00 001-0305-61000-00 Office Specialists, Inc. Envelopes 03/14/2023 15.56 Subtotal for Divison: 0305 45.56 001-0306-51000-00 SpringbrookSoftware LLC 02/23 CivicPay PayPad Transaction Fees 03/14/2023 3.75 001-0306-51000-00 Knox County Recorders Office 02/23 Laredo 03/14/2023 23.25 001-0306-54000-00 Robert Elsbury Cell Phone Allowance 02/28/2023 30.00 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 2 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0306-54000-00 Eric Heiden Cell Phone Allowance 02/28/2023 30.00 001-0306-54000-00 Richard Slagel Cell Phone Allowance 02/28/2023 30.00 001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 02/28/2023 30.00 001-0306-54500-00 ILLOWA 02/23 Lunch and Learn - Speidel,Elsbury,Heiden,Slagel 03/14/2023 40.00 001-0306-55000-00 ILLOWA 2023 ILLOWA Membership 4 Employees 03/14/2023 100.00 001-0306-55400-00 Kendall Zimmerman Remove/Dispose Trash - 2771 Montague 03/14/2023 86.00 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 265 W Water 03/14/2023 30.00 001-0306-55400-00 Werner Restoraton Services, Inc. Board Up Service - 1212 Maple 03/14/2023 383.48 001-0306-55400-00 Kendall Zimmerman Remove/Dispose Trash - 2771 Montague 03/14/2023 48.00 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 372 W North 03/14/2023 30.00 001-0306-55400-00 Kendall Zimmerman Remove/Dispose Yard Waste - 349 S Pearl 03/14/2023 42.00 001-0306-55400-00 Werner Restoraton Services, Inc. Board Up Service - 2368 W Main 03/14/2023 588.23 001-0306-55400-00 Kendall Zimmerman Remove/Dispose Trash - 583 W Brooks 03/14/2023 48.00 001-0306-55400-00 Kendall Zimmerman Remove/Dispose Trash - 1911 E Main St 03/14/2023 48.00 001-0306-55400-00 Kendall Zimmerman Remove/Dispose Trash - 269 N Seminary St 03/14/2023 48.00 001-0306-55400-00 Kendall Zimmerman Remove/Dispose Yard Waste - 775 S West St 03/14/2023 42.00 001-0306-55400-00 Werner Restoraton Services, Inc. Board Up Service - 29 Public Square 03/14/2023 383.48 001-0306-61000-00 Office Specialists, Inc. Stick -It Notes 03/14/2023 10.38 Subtotal for Divison: 0306 2,074.57 001-0410-51000-00 SpringbrookSoftware LLC 02/23 CivicPay PayPad Transaction Fees 03/14/2023 3.75 001-0410-51000-00 Knox County Recorders Office 02/23 Laredo 03/14/2023 23.25 001-0410-54000-00 Jamie West Cell Phone Allowance 02/28/2023 30.00 001-0410-54000-00 Wayne Carl Cell Phone Allowance 02/28/2023 30.00 001-0410-54000-00 Brayden Bledsoe Cell Phone Allowance 02/28/2023 30.00 001-0410-54000-00 Aaron Gavin Cell Phone Allowance 02/28/2023 30.00 001-0410-54000-00 Nolan Peterson Cell Phone Allowance 02/28/2023 30.00 001-0410-54000-00 Matthew Kirgan Cell Phone Allowance 02/28/2023 30.00 001-0410-54500-00 Wayne Carl Lodging -Per Diem - Trasnport&HWY Engin Conf-Champaign IL W( 03/14/2023 197.19 001-0410-55800-00 Office Specialists, Inc. 03/23 Adobe Acrobat 03/14/2023 19.00 001-0410-61000-00 Office Specialists, Inc. Clipboards 03/14/2023 28.36 001-0410-61000-00 Office Specialists, Inc. Clipboard Storage Box 03/14/2023 14.18 001-0410-62500-00 Advance Auto Parts Oil Filter #100 03/14/2023 2.62 001-0410-62500-00 Advance Auto Parts Wiper Blades #100 03/14/2023 30.80 Subtotal for Divison: 0410 499.15 001-0445-54000-00 Myron Miller Cell Phone Allowance 02/28/2023 30.00 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 3 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0445-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #163 03/14/2023 60.00 001-0445-55500-00 Liberty Tire Services LLC Tire Recycling 03/14/2023 354.31 001-0445-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #601 03/14/2023 41.25 001-0445-55500-00 Advance Auto Parts Core Charge 03/14/2023 22.00 001-0445-55500-00 Valley Distribution Corp. Core Charge 02/28/2023 20.00 001-0445-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #167 03/14/2023 40.00 001-0445-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #183 03/14/2023 40.00 001-0445-55500-00 Valley Distribution Corp. Core Charge 02/28/2023 20.00 001-0445-55500-00 Valley Distribution Corp. Core Charge 02/28/2023 20.00 001-0445-55500-00 Valley Distribution Corp. Core Charge 02/28/2023 20.00 001-0445-55500-00 Valley Distribution Corp. Core Charge 03/14/2023 20.00 001-0445-55500-00 Valley Distribution Corp. Core Return 03/14/2023 -40.00 001-0445-55500-00 Valley Distribution Corp. Core Return 03/14/2023 -40.00 001-0445-55700-00 Four Seasons Pest Control 02/23 Services 03/14/2023 20.00 001-0445-55700-00 Royal Cleaning Services 03/23 Janitorial Service 03/14/2023 292.00 001-0445-57500-00 Aramark Uniform Serv. Inc. 03/22 Services 03/14/2023 67.98 001-0445-57500-00 Aramark Uniform Serv. Inc. 02/22 Services 03/14/2023 67.98 001-0445-61000-00 Office Specialists, Inc. Correction Tape 03/14/2023 31.58 001-0445-62500-00 Napa Auto Parts Terminal #166 03/14/2023 6.99 001-0445-62500-00 Napa Auto Parts Tubing #166 03/14/2023 10.49 001-0445-62500-00 O'Reilly Auto Parts Fuse Holder #166 03/14/2023 9.20 001-0445-62500-00 Advance Auto Parts Air Filter #166 03/14/2023 8.50 001-0445-62500-00 Advance Auto Parts Battery #166 03/14/2023 168.83 001-0445-62500-00 Advance Auto Parts Coil #150 03/14/2023 65.59 001-0445-62500-00 Advance Auto Parts Terminal #166 03/14/2023 7.40 001-0445-62500-00 Advance Auto Parts Wire Loom #166 03/14/2023 40.50 001-0445-62500-00 Advance Auto Parts Fuse #166 03/14/2023 6.86 001-0445-62500-00 Galesburg Electric, Inc. Wire 9166 03/14/2023 64.06 001-0445-62500-00 Galesburg Electric, Inc. Wire 4166 03/14/2023 142.22 001-0445-62500-00 O'Reilly Auto Parts Terminal #166 03/14/2023 16.61 001-0445-63000-00 Valley Distribution Corp. Grease 02/28/2023 40.52 Subtotal for Divison: 0445 1,674.87 001-0450-54000-00 Marc McMahon Cell Phone Allowance 02/28/2023 30.00 001-0450-54000-00 Justin McNaught Cell Phone Allowance 02/28/2023 30.00 001-0450-54000-00 JR Knaack Cell Phone Allowance 02/28/2023 30.00 001-0450-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #301 03/14/2023 40.00 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 4 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0450-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #111 03/14/2023 40.00 001-0450-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #101 03/14/2023 40.00 001-0450-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #115 03/14/2023 40.00 001-0450-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #130 03/14/2023 40.00 001-0450-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #113 03/14/2023 40.00 001-0450-55500-00 Pomp's Tire - Galesburg Tires #122 03/14/2023 295.55 001-0450-55700-00 Four Seasons Pest Control 02/23 Services 03/14/2023 40.00 001-0450-55700-00 Four Seasons Pest Control 02/23 Services 03/14/2023 20.00 001-0450-61000-00 Office Specialists, Inc. Toner 03/14/2023 80.99 001-0450-61000-00 Office Specialists, Inc. Toner 03/14/2023 175.92 001-0450-62500-00 Advance Auto Parts Oil Filter #130 03/14/2023 32.54 001-0450-65000-00 Office Specialists, Inc. Tissue Dispenser, Sanitouch Dispenser 03/14/2023 168.01 001-0450-65500-00 Green Pro Solutions Tar and Asphalt Remover 03/14/2023 1,592.05 001-0450-66500-00 Grainger, Inc. Wheels for Rolling Ladder 03/14/2023 81.20 001-0450-66500-00 Gierke-Robinson Co Materials for Scoffline 03/14/2023 121.53 Subtotal for Divison: 0450 2,937.79 001-0510-51000-00 Bridgeway Training Services Secure Document Destruction .20 LBS 03/14/2023 28.40 001-0510-54000-00 Russell Idle Cell Phone Allowance 02/28/2023 30.00 001-0510-54000-00 Patrick Kisler Cell Phone Allowance 02/28/2023 30.00 001-0510-54000-00 Daniel Hostens Cell Phone Allowance 02/28/2023 30.00 001-0510-54000-00 Anthony Oligney-Estill Cell Phone Allowance 02/28/2023 30.00 001-0510-54000-00 Bryan Anderson Cell Phone Allowance 02/28/2023 30.00 001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 02/28/2023 30.00 001-0510-54000-00 Lane Mings Cell Phone Allowance 02/28/2023 30.00 001-0510-54000-00 Kevin Legate Cell Phone Allowance 02/28/2023 30.00 001-0510-54000-00 Ryne Sage Cell Phone Allowance 02/28/2023 30.00 001-0510-54000-00 Jason Shaw Cell Phone Allowance 02/28/2023 30.00 001-0510-54000-00 Christopher Hootman Cell Phone Allowance 02/28/2023 30.00 001-0510-54500-00 Kobe Ramirez Fuel - SWIC Police Academy -Belleville IL-KRamirez 03/14/2023 93.48 001-0510-54500-00 Kobe Ramirez Fuel - SWIC Police Academy -Belleville IL-KRamirez 03/14/2023 36.55 001-0510-54500-00 Kobe Ramirez Fuel - SWIC Police Academy -Belleville IL-KRamirez 03/14/2023 38.18 001-0510-55000-00 Motorola Solutions, Inc 08/22 - Service 03/14/2023 78.00 001-0510-55000-00 Motorola Solutions, Inc 01/22 - Service 03/14/2023 78.00 001-0510-55000-00 Motorola Solutions, Inc 11/22 - Service 03/14/2023 78.00 001-0510-55000-00 Motorola Solutions, Inc 01/23 - Service 03/14/2023 78.00 001-0510-55000-00 Motorola Solutions, Inc 10/21 - Service 03/14/2023 78.00 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 5 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0510-55000-00 Motorola Solutions, Inc 09/21 - Service 03/14/2023 78.00 001-0510-55000-00 Motorola Solutions, Inc 10/22 - Service 03/14/2023 78.00 001-0510-55000-00 Motorola Solutions, Inc 07/22 - Service 03/14/2023 78.00 001-0510-55000-00 Motorola Solutions, Inc 12/21 - Service 03/14/2023 78.00 001-0510-55000-00 Motorola Solutions, Inc 11/21 - Service 03/14/2023 78.00 001-0510-55000-00 Motorola Solutions, Inc 12/22 - Service 03/14/2023 78.00 001-0510-55000-00 Motorola Solutions, Inc 03/22 - Service 03/14/2023 78.00 001-0510-55000-00 Motorola Solutions, Inc 05/22 - Service 03/14/2023 78.00 001-0510-55500-00 Ford of Galesburg Replacement of Battery Cables #24 03/14/2023 1,064.15 001-0510-55700-00 Four Seasons Pest Control 03/23 Services 03/14/2023 20.00 001-0510-55800-00 Tyler Technologies, Inc 04/23 - 12/23 REF Licenses, Server Hosting 03/14/2023 3,543.87 001-0510-57500-00 JSLK Management Iowa LLC 02/2 Police Uniform Cleaning as per agreement. Each officer is 03/14/2023 19.90 001-0510-61700-00 Supreme Radio Communications, In. Body Worn Cam IDOCK W/Datamover 03/14/2023 1,302.35 001-0510-61700-00 Supreme Radio Communications, Ini Body Worn Cam EXT Warranty 03/14/2023 251.49 001-0510-62500-00 Ford of Galesburg Deflector #24 03/14/2023 92.23 001-0510-62500-00 Ford of Galesburg Battery #24 03/14/2023 129.75 001-0510-62500-00 Ford of Galesburg Bumper Cover #24 03/14/2023 241.74 001-0510-67500-00 Ray O'Herron Co., Inc. BII Balistic vest NHarlan,KRamirez,KRodgers,JPerez,DUtsinger 03/14/2023 1,462.50 001-0510-67500-00 Ray O'Herron Co., Inc. External balistic vest carrier Guardian Gen-3 03/14/2023 1,075.00 001-0510-67500-00 Ray O'Herron Co., Inc. Shipping Costs 03/14/2023 250.00 001-0510-67500-00 Ray O'Herron Co., Inc. Belt - KSmalls 03/14/2023 42.95 001-0510-67500-00 Artistic Engraving Seargeant Star ID#154- Bars, PO Star KWinbigler, KSmall 03/14/2023 561.14 001-0510-67500-00 Ray O'Herron Co., Inc. External balistic vest carrier Guardian Gen-3 03/14/2023 537.50 001-0510-67500-00 Ray O'Herron Co., Inc. SGT Chevrons 03/14/2023 179.55 001-0510-67500-00 Ray O'Herron Co., Inc. Belt - Kubis 03/14/2023 37.79 001-0510-67500-00 Supreme Radio Communications, Ini Radio Cases 03/14/2023 374.14 001-0510-67500-00 Ray O'Herron Co., Inc. Pants - Howard 03/14/2023 89.48 001-0510-67500-00 Ray O'Herron Co., Inc. Stars- RIdle 03/14/2023 16.02 001-0510-69000-00 Ray O'Herron Co., Inc. 750 boxes of 223 REM 55gr FMJ 03/14/2023 5,970.00 001-0510-69000-00 Ray O'Herron Co., Inc. Ammuniition 03/14/2023 3,285.00 Subtotal for Divison: 0510 22,087.16 001-0525-54700-00 Royce Kunkle 02/23 Mileage Reimbursement 03/14/2023 130.35 Subtotal for Divison: 0525 130.35 001-0550-51000-00 Select Advantage 02/23 - 911 Dispatcher Assesment Services 03/14/2023 50.00 001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 02/28/2023 30.00 0000092359 0000092340 0000092340 0000092340 0000092340 0000092406 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 6 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0550-54000-00 Amanda Jennings Cell Phone Allowance 02/28/2023 15.00 001-0550-61000-00 Stamp Man Specialties Expunged Stamp 03/14/2023 29.85 001-0550-61000-00 Office Specialists, Inc. Copy Stamp, Copy Paper, Highlighters,Binders, Toner 03/14/2023 264.98 001-0550-61000-00 Office Specialists, Inc. Ink Bottle Refill 03/14/2023 5.31 001-0550-61000-00 Office Specialists, Inc. Toner 03/14/2023 170.81 001-0550-67500-00 Midwest Uniform Supply, Inc Shirts AGunther 03/14/2023 115.92 001-0550-67500-00 Midwest Uniform Supply, Inc Shirts - J.Brown 03/14/2023 109.52 Subtotal for Divison: 0550 791.39 001-0605-54000-00 Donald Brackett Cell Phone Allowance 02/28/2023 30.00 001-0605-54000-00 David Farrell Cell Phone Allowance 02/28/2023 30.00 001-0605-54000-00 John Seitz Cell Phone Allowance 02/28/2023 30.00 001-0605-54000-00 Jennifer Moser Cell Phone Allowance 02/28/2023 30.00 001-0605-54000-00 Derek Perry Cell Phone Allowance 02/28/2023 30.00 001-0605-54000-00 Randy Hovind Cell Phone Allowance 02/28/2023 30.00 001-0605-55000-00 Kyle Bumphrey Reimbursement for EMT National Registry K-Bumphrey 03/14/2023 25.00 001-0605-55500-00 Appliance Parts Service Depot, Inc Repair of Stove 03/14/2023 83.72 001-0605-55700-00 Four Seasons Pest Control 02/23 Services 03/14/2023 20.00 001-0605-55700-00 Four Seasons Pest Control 02/23 Services 03/14/2023 20.00 001-0605-61700-00 CDW Computer Centers, Inc. Microsoft - New Work Stations 03/14/2023 880.98 001-0605-62500-00 Advance Auto Parts Filter Kit #54 03/14/2023 44.96 001-0605-62500-00 Yemm Chevrolet, Inc-Geo Sensor #50 03/14/2023 106.10 001-0605-65500-00 Appliance Parts Service Depot, Inc Repair of Stove 03/14/2023 110.00 001-0605-66000-00 Galesburg Electric, Inc. Lights, Recycle Lights 03/14/2023 199.40 001-0605-66500-00 John Seitz Reimbursement for Fire Prevention Bureau Pole 03/14/2023 19.98 001-0605-66500-00 Supreme Radio Communications, Ins Batteries, Antennas 03/14/2023 621.06 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt K.Bumphrey 03/14/2023 23.60 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Hat, Pants D.Cervantez 03/14/2023 74.99 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts -MCarlson 03/14/2023 180.00 001-0605-67500-00 Municipal Emergency Services, Inc Leather Boots 03/14/2023 410.00 001-0605-67500-00 Alexis Fire Equipment Co., Inc. Boots, Hoods, Gloves - Back Stock 03/14/2023 1,820.00 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Hats - DCervantez 03/14/2023 89.98 001-0605-67500-00 Ray O'Herron Co., Inc. Name Bar - JSaathoff 03/14/2023 20.06 001-0605-67500-00 Municipal Emergency Services, Inc Name Tape, Parka's Hanson-Bumphrey-Brackett 03/14/2023 871.00 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts D.Wells 03/14/2023 74.99 001-0605-67500-00 Midwest Uniform Supply, Inc Pants, MCarlson 03/14/2023 119.98 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - DCervantez 03/14/2023 39.99 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 7 Account Number Vendor 001-0605-67500-00 001-0605-67500-00 001-0605-68500-00 011-0000-66000-00 011-0000-66000-00 011-0000-66000-00 013-0000-20103-00 013-0000-67500-00 013-0000-67500-00 013-0000-76000-00 013-0000-83100-00 013-0000-83100-00 014-0000-51000-00 014-0000-64500-00 014-0000-64500-00 014-0000-64500-00 014-0000-64500-00 014-0000-64500-00 014-0000-64500-00 014-0000-64500-00 014-0000-66000-00 Description Back to Agenda Date Amount PO No Midwest Uniform Supply, Inc Pants - DCervantez 03/14/2023 59.99 Midwest Uniform Supply, Inc Pants - JPedigo 03/14/2023 39.99 Linde Gas & Equipment Inc Oxygen 03/14/2023 312.97 Subtotal for Divison: 0605 6,448.74 Subtotal for Fund 001 69,097.75 Roanoke Concrete Products Co Portland cement concrete class PP2 mix supply for 2023 03/14/2023 971.51 0000092334 Tickle Asphalt Co., Ltd. High performance patching mix supply for 2023 03/14/2023 808.86 0000092329 Compass Mineral America, Inc Bulk rock salt for 2023 winter season. 03/14/2023 27,928.18 0000092373 Subtotal for Divison: 0000 29,708.55 Subtotal for Fund 011 29,708.55 JC Dillon, Inc Phase VI of lead service line replacements 03/14/2023 -15,466.71 0000092400 Ray O'Herron Co., Inc. BII Balistic vest - NHarlan,KRamirez,KRodgers,JPerez,DUtsinger 03/14/2023 1,462.50 0000092340 Ray O'Herron Co., Inc. External balistic vest carrier Guardian Gen-3 03/14/2023 537.50 0000092340 Farnsworth Group, Inc. Engineering and Architectural Services -H.T. Custer Park Renovat 03/14/2023 9,750.00 0000092399 Bruner, Cooper and Zuck, Inc. Preparation of Bid Documents and Construction Engineering for Ph 03/14/2023 1,452.12 0000092007 JC Dillon, Inc Phase VI of lead service line replacements 03/14/2023 154,667.08 0000092400 Subtotal for Divison: 0000 152,402.49 US Sterling Capital Corp., Inc. Galesburg Electric, Inc. Galesburg Electric, Inc. Galesburg Welding, Inc Galesburg Electric, Inc. Galesburg Welding, Inc Galesburg Electric, Inc. Galesburg Welding, Inc Galesburg Electric, Inc. Subtotal for Fund 013 Today's Bank Light Fixture Light Bulbs, Marking Paint Drill Press and Grinder Stand Bulb Build Conduit Rack Repair Kits Repair Light Post Box Cover, Flap Wheel, Hanger Rod Subtotal for Divison: 0000 Subtotal for Fund 014 015-0000-61700-00 Supreme Radio Communications, Inc. Body Worn Cam EXT Warranty AP -Transactions by Account (03/15/2023 - 9:51 AM) 152,402.49 03/14/2023 200.55 03/14/2023 1,170.00 03/14/2023 167.73 03/14/2023 400.43 03/14/2023 90.06 03/14/2023 552.00 03/14/2023 151.75 03/14/2023 370.00 03/14/2023 67.90 3,170.42 3,170.42 03/14/2023 605.97 Page 8 Account Number Vendor Description Date Amount Back to Agenda PO No Subtotal for Divison: 0000 605.97 Subtotal for Fund 015 605.97 016-0000-54000-00 Travis Smith Cell Phone Allowance 02/28/2023 30.00 016-0000-54000-00 Paul Vannaken Cell Phone Allowance 02/28/2023 30.00 016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 02/28/2023 30.00 016-0000-54000-00 Mark McLaughlin Cell Phone Allowance 02/28/2023 30.00 Subtotal for Divison: 0000 120.00 Subtotal for Fund 016 120.00 018-0000-62500-00 Midstate Manufacturing, Inc. Hose #128 03/14/2023 43.10 018-0000-62500-00 Advance Auto Parts Oil Filter # 131 03/14/2023 13.12 018-0000-62500-00 Advance Auto Parts Filter Kit # 131 03/14/2023 54.40 018-0000-62500-00 Valley Distribution Corp. Hydraulic Oil #128 03/14/2023 1,354.03 Subtotal for Divison: 0000 1,464.65 Subtotal for Fund 018 1,464.65 019-0000-20102-00 Stratus Networks, Inc 03/23 Billing 03/14/2023 307.09 019-0000-20102-00 Galesburg Community Foundation 12/22 - 2% Hotel/Motel Taxes 03/14/2023 6,266.68 019-0000-20102-00 Office Specialists, Inc. 03/23 Billing 03/14/2023 178.95 Subtotal for Divison: 0000 6,752.72 019-1905-51000-00 US Sterling Capital Corp., Inc. First Western Fedearl Savings Bank 03/14/2023 240.00 019-1905-51500-00 WMOI - FM 02/23 Advertising 03/14/2023 260.00 019-1905-51500-00 WGIL/WAAG/WLSR, Inc. 02/23 Advertising 03/14/2023 583.00 019-1905-54000-00 Angela Buchen Cell Phone Allowance 02/28/2023 30.00 019-1905-54000-00 Elizabeth Varner Cell Phone Allowance 02/28/2023 30.00 019-1905-59511-00 Galesburg Tourism Fund 01/23 Tourism Agreement 03/14/2023 15,833.33 019-1905-59511-00 Galesburg Tourism Fund 02/23 Tourism Agreement 03/14/2023 15,833.33 019-1905-59528-00 Galesburg Community Foundation 01/23 - 2% Hotel/Motel Taxes 03/14/2023 15,309.97 019-1905-59537-00 Knox Civic Center Authority 01/23 - 2% Hotel/Motel Taxes 03/14/2023 8,057.87 019-1905-61000-00 Office Specialists, Inc. Copy Paper 03/14/2023 46.99 Subtotal for Divison: 1905 56,224.49 019-1910-55700-00 Dowers Roofing, Inc. Repair Holes in Roof Finance Office 03/14/2023 835.00 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 9 Back to Agenda Account Number Vendor Description Date Amount PO No 019-1910-55700-00 Four Seasons Pest Control 02/23 Services 03/14/2023 30.00 019-1910-59300-00 UniFirst First Aid Corp Misc Medical Supplies 03/14/2023 359.23 019-1910-65000-00 Office Specialists, Inc. Refund of Invoice 1142352 03/14/2023 -18.13 019-1910-65000-00 Office Specialists, Inc. Spry Cleaner 03/14/2023 45.85 019-1910-65000-00 Office Specialists, Inc. Gloves 03/14/2023 5.93 019-1910-65000-00 Office Specialists, Inc. Tissue, Towels, Urinal Mat,Trash Bag,Paper,Gloves 03/14/2023 220.62 019-1910-65000-00 Office Specialists, Inc. Towels 03/14/2023 95.20 019-1910-66000-00 Galesburg Electric, Inc. Lights - Water Counter 03/14/2023 319.44 019-1910-66500-00 Gierke-Robinson Co Materials for Scoffline 03/14/2023 121.53 Subtotal for Divison: 1910 2,014.67 019-1911-55700-00 Howe Overhead Doors, Inc. Repair of Springs for Fire Garage Doors 03/14/2023 2,758.76 019-1911-57500-00 Aramark Uniform Serv. Inc. 02/22 Services 03/14/2023 68.86 019-1911-57500-00 Aramark Uniform Serv. Inc. 03/22 Services 03/14/2023 68.86 019-1911-57500-00 Aramark Uniform Serv. Inc. 02/22 Services 03/14/2023 68.86 019-1911-59300-00 UniFirst First Aid Corp Misc Medical Supplies 03/14/2023 213.97 019-1911-65000-00 Office Specialists, Inc. Towels 03/14/2023 238.00 019-1911-65000-00 Office Specialists, Inc. Towels, Tissue, Trash Bags, Urinal Screen 03/14/2023 234.51 Subtotal for Divison: 1911 3,651.82 019-1915-54000-00 Travis Huffman Cell Phone Allowance 02/28/2023 30.00 019-1915-54000-00 Jason Asbury Cell Phone Allowance 02/28/2023 30.00 019-1915-54000-00 Don Miles Cell Phone Allowance 02/28/2023 30.00 019-1915-54000-00 Michael Markley Cell Phone Allowance 02/28/2023 30.00 019-1915-55700-00 Royal Cleaning Services 03/23 Janitorial Service 03/14/2023 559.00 019-1915-55700-00 Waste Management, Inc. 02/23 Services Acct#63842-03000 03/14/2023 1,135.16 019-1915-55700-00 Four Seasons Pest Control 03/23 Services 03/14/2023 30.00 019-1915-55700-00 Four Seasons Pest Control 03/23 Services 03/14/2023 40.00 019-1915-56000-00 Terry Allen, Inc 02/23 East Boat Ramp - Toilet Rental - 1 Regular Unit 03/14/2023 89.60 0000092358 019-1915-57500-00 Aramark Uniform Serv. Inc. 03/22 Services 03/14/2023 60.05 019-1915-57500-00 Aramark Uniform Serv. Inc. 02/22 Services 03/14/2023 60.05 019-1915-62500-00 Martin, Inc Hose Kit #525 03/14/2023 176.90 019-1915-62500-00 Advance Auto Parts Parts Credit #549 03/14/2023 -0.32 019-1915-62500-00 Advance Auto Parts Filter Kit #519 03/14/2023 9.54 019-1915-62500-00 Advance Auto Parts Filter Kit #549 03/14/2023 10.23 019-1915-62500-00 Advance Auto Parts Filter Kit #576 03/14/2023 22.03 019-1915-62500-00 Pomp's Tire - Galesburg Tires #574 02/14/2023 302.26 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 10 Back to Agenda Account Number Vendor Description Date Amount PO No 019-1915-62500-00 Pomp's Tire - Galesburg Tires #519 03/14/2023 253.04 019-1915-62510-00 Herr Petroleum Corp 219.3 Gal Diesel #2,208.9 Gal Ethanol 03/14/2023 1,392.75 0000092349 019-1915-65000-00 Alan Environmental Products, Inc Air Freshner Dispenser 03/14/2023 74.92 Subtotal for Divison: 1915 4,335.21 019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 02/28/2023 30.00 019-1920-54500-00 Bryan Luedtke Reimbursment of Fuel - PGA Seminar - Cedar Rapids Iowa 03/14/2023 44.63 019-1920-55700-00 Ostrander Window Cleaning Window Cleaning 03/14/2023 300.00 019-1920-55700-00 Go Van Gogh's Flagstick Flags 03/14/2023 451.00 019-1920-57500-00 Aramark Uniform Serv.Inc. 02/22 Services 03/14/2023 39.51 019-1920-57500-00 Aramark Uniform Serv.Inc. 03/22 Services 03/14/2023 39.51 019-1920-62500-00 Martin, Inc Plug #561 03/14/2023 19.52 019-1920-62500-00 Martin, Inc Cabin Filter #561 03/14/2023 42.69 019-1920-62500-00 Martin, Inc Bearing Kit#552 03/14/2023 301.23 019-1920-62500-00 Advance Auto Parts Filter Kit #561 03/14/2023 69.03 019-1920-62500-00 Advance Auto Parts Filter Kit #550 03/14/2023 50.38 019-1920-62500-00 Martin, Inc Adaptor#561 03/14/2023 43.20 019-1920-62500-00 Martin, Inc Plug #561 03/14/2023 32.87 019-1920-62500-00 Pomp's Tire - Galesburg Tires #561 03/14/2023 529.00 019-1920-62510-00 Herr Petroleum Corp 60.2 Gal Diesel #2, 98.3 Gal Ethanol 03/14/2023 505.70 0000092350 019-1920-63500-00 Advanced Turf Solutions Proxy 03/14/2023 198.80 019-1920-63500-00 Advanced Turf Solutions Activo 03/14/2023 425.00 019-1920-63500-00 Advanced Turf Solutions Proxy 03/14/2023 397.60 019-1920-63500-00 Winfield United Professional Fungicide 03/14/2023 1,744.40 019-1920-63500-00 Winfield United Professional Misc Chemicals 03/14/2023 2,955.07 019-1920-64000-00 Bryan Luedtke Reimbursment - Purchase of Golf Balls for Golf Course 03/14/2023 826.58 019-1920-64000-00 Dunlop Sports Group Americas Golf Balls 03/14/2023 502.28 019-1920-64000-00 AHEAD, LLC Misc Apparel 03/14/2023 767.75 019-1920-64000-00 All Star Pro Golf Scorecards 03/14/2023 1,112.00 019-1920-64000-00 All Star Pro Golf Tee's 03/14/2023 245.75 019-1920-64000-00 AHEAD, LLC Misc Apparel 03/14/2023 1,397.83 019-1920-64000-00 Wilson Sporting Goods Golf Balls 03/14/2023 186.00 019-1920-64000-00 SRIXON/Cleveland Golf/XXIO Golf Balls 03/14/2023 502.28 019-1920-64000-00 HORNUNG'S GOLF PRODUCTS, ] Misc Appareal, Misc Supplies 03/14/2023 2,248.37 019-1920-64000-00 J & M Golf Golf Markers, Divot Repair Tools 03/14/2023 234.38 019-1920-64125-00 Smithfield Direct, LLC Misc Concession Supplies 03/14/2023 120.00 019-1920-64125-00 Office Specialists, Inc. Napkins, Lift&Lock Lids,Towel,Disinfect Wipes 03/14/2023 184.74 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 11 Account Number Vendor Description Back to Agenda Date Amount PO No 019-1920-64125-00 Smithfield Direct, LLC Misc Concession Supplies 03/14/2023 40.00 019-1920-65000-00 Office Specialists, Inc. Tissue, Air Freshener, Cleaner, Soap,Thermal Roll 03/14/2023 98.12 019-1920-66500-00 Gold Medal - Central Illinois, LLC Hotdog Machine 03/14/2023 875.00 Subtotal for Divison: 1920 17,560.22 019-1935-55700-00 Four Seasons Pest Control 03/23 Services 03/14/2023 35.00 019-1935-55700-00 Getz Fire Equipment Co., Inc. Alarm System Tie In,Testing, Inspection, Certification 03/14/2023 212.00 019-1935-57500-00 Aramark Uniform Serv.Inc. 03/22 Services 03/14/2023 237.83 019-1935-57500-00 Aramark Uniform Serv.Inc. 02/22 Services 03/14/2023 237.83 Subtotal for Divison: 1935 722.66 019-1940-51400-00 Joseph Thompson Jr. 02/11 - 02/12 - Scheduling Officials - 86 Games 03/14/2023 430.00 019-1940-51400-00 Joseph Thompson Jr. 02/18 - 02/19- Scheduling Officials - 56 Games 03/14/2023 280.00 019-1940-51400-00 Joseph Thompson Jr. 2022 - 2023 - Assigning Officals for V-Ball - 74 Games 03/14/2023 370.00 019-1940-51400-00 Joseph Thompson Jr. 02/04-02/05 - Scheduling Officials - 56 Games 03/14/2023 410.00 019-1940-64000-00 Quality Awards Flags Midwest Tournament 03/14/2023 935.30 019-1940-64000-00 Quality Awards Flags Midwest Tournament 03/14/2023 396.70 Subtotal for Divison: 1940 2,822.00 019-1945-55700-00 Four Seasons Pest Control 03/23 Services 03/14/2023 20.00 019-1945-59300-00 UniFirst First Aid Corp Misc Medical Supplies 03/14/2023 105.56 019-1945-64000-00 Office Specialists, Inc. Copy Paper 03/14/2023 46.99 019-1945-65000-00 Office Specialists, Inc. Nitrile Gloves, Tissue, Trash Bags 03/14/2023 75.31 Subtotal for Divison: 1945 247.86 019-1950-55700-00 Four Seasons Pest Control 03/23 Services 03/14/2023 20.00 019-1950-55700-00 Four Seasons Pest Control 03/23 Services 03/14/2023 25.00 Subtotal for Divison: 1950 45.00 019-1955-55700-00 Four Seasons Pest Control 03/23 Services 03/14/2023 20.00 Subtotal for Divison: 1955 20.00 019-1960-55700-00 Four Seasons Pest Control 03/23 Services 03/14/2023 20.00 Subtotal for Divison: 1960 20.00 019-1965-54000-00 Roger Darst Cell Phone Allowance 02/28/2023 30.00 019-1965-55700-00 Four Seasons Pest Control 02/23 Services 03/14/2023 20.00 019-1965-57500-00 Aramark Uniform Serv.Inc. 03/22 Services 03/14/2023 35.89 019-1965-57500-00 Aramark Uniform Serv.Inc. 02/22 Services 03/14/2023 42.21 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 12 Account Number Vendor Description Date Amount Back to Agenda PO No 019-1965-61000-00 Office Specialists, Inc. Ink 03/14/2023 36.62 019-1965-62500-00 Advance Auto Parts Filter Kit #588 03/14/2023 15.38 019-1965-62500-00 Advance Auto Parts Oil Filter #588 03/14/2023 2.62 019-1965-62500-00 Advance Auto Parts Filter Kit #583 03/14/2023 20.38 019-1965-62500-00 Advance Auto Parts Hydraulic Filter #582 03/14/2023 34.99 019-1965-62500-00 Advance Auto Parts Filter Kit #582 03/14/2023 24.83 019-1965-62500-00 MTI Distributing, Inc Seat Adjuster #583 03/14/2023 277.85 019-1965-66500-00 Scott Equipment, LLC Spray Lance Wand 03/14/2023 38.78 Subtotal for Divison: 1965 579.55 019-1975-54000-00 Cris Fones Cell Phone Allowance 02/28/2023 30.00 Subtotal for Divison: 1975 30.00 019-1980-55700-00 Johnson Controls Fire Protection LP 2023 Service Agreement - Fire Alarm 03/14/2023 1,854.90 Subtotal for Divison: 1980 1,854.90 Subtotal for Fund 019 96,881.10 020-0000-62500-00 Nichols Diesel Service, Inc. Return of Wrong Part - Extension #351 03/14/2023 -678.36 020-0000-62500-00 Pomp's Tire - Galesburg Return of Tires #354 12/31/2022 -176.60 020-0000-62500-00 Galesburg Welding, Inc Steel#357 03/14/2023 10.50 020-0000-62500-00 Pomp's Tire - Galesburg INV #1640022065 Correction #354 12/31/2022 -176.60 020-0000-62500-00 Nichols Diesel Service, Inc. Extension #351 03/14/2023 846.50 Subtotal for Divison: 0000 -174.56 Subtotal for Fund 020 -174.56 021-0000-66500-00 Municipal Emergency Services, Inc Tubular web - blue 03/14/2023 120.00 0000092285 021-0000-66500-00 Municipal Emergency Services, Inc CMC Stretcher 03/14/2023 993.00 0000092285 021-0000-66500-00 Municipal Emergency Services, Inc Custom CMC Rescue Equipment Kit 03/14/2023 3,880.00 0000092285 021-0000-66500-00 Municipal Emergency Services, Inc Tubular web - orange 03/14/2023 120.00 0000092285 Subtotal for Divison: 0000 5,113.00 Subtotal for Fund 021 5,113.00 023-0000-55420-00 Statham & Long, LLC Title Search 173 Garfield 03/14/2023 150.00 023-0000-55420-00 Statham & Long, LLC Title Search 357 N Chambers St 03/14/2023 150.00 023-0000-55420-00 Statham & Long, LLC Title Search 1450 Rock Island Ave 03/14/2023 150.00 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 13 Back to Agenda Account Number Vendor Description Date Amount PO No 023-0000-55420-00 Statham & Long, LLC Title Search 465 W Second St 03/14/2023 150.00 Subtotal for Divison: 0000 600.00 Subtotal for Fund 023 600.00 024-0000-51000-00 Bruner, Cooper and Zuck, Inc. Consulting - OT Johnson Lot 03/14/2023 500.00 024-0000-51000-00 Great Eastern Mgmt., Inc. First Credit Bank 03/14/2023 246.34 024-0000-66000-00 Lacky Monument Co. Bronze Plaques for Railroad Camps 03/14/2023 3,336.00 Subtotal for Divison: 0000 4,082.34 Subtotal for Fund 024 4,082.34 026-0000-51000-00 Baker Tilly US, LLP FY22 audit services 03/14/2023 920.00 0000092405 Subtotal for Divison: 0000 920.00 Subtotal for Fund 026 920.00 030-0000-10407-00 Nichols Diesel Service, Inc. State and Fed Tests -Transit 03/14/2023 40.00 030-0000-10407-00 Nichols Diesel Service, Inc. Refund Invoice 1230550013 -State and Fed Tests 03/14/2023 -80.00 030-0000-10407-00 Nichols Diesel Service, Inc. State and Fed Tests -Transit 03/14/2023 40.00 030-0000-20102-00 Office Specialists, Inc. 03/23 Billing 03/14/2023 100.52 030-0000-20102-00 Stratus Networks, Inc 03/23 Billing 03/14/2023 130.67 Subtotal for Divison: 0000 231.19 030-0320-61700-00 Tri-City Electric Company of Iowa Replacement of 5 Exterior cameras with 5 P5654-E cameras - 50% 03/14/2023 4,193.50 0000092282 030-0320-61700-00 Tri-City Electric Company of Iowa Installation of 1 new AXIS P3286-Live camera - 50% 03/14/2023 887.00 0000092282 Subtotal for Divison: 0320 5,080.50 030-0370-54000-00 Ronald Larson Cell Phone Allowance 02/28/2023 30.00 030-0370-54000-00 Kraig Boynton Cell Phone Allowance 02/28/2023 30.00 030-0370-61700-00 Tri-City Electric Company of Iowa Replacement of 5 Exterior cameras with 5 P5654-E cameras - 50% 03/14/2023 4,193.50 0000092282 030-0370-61700-00 Tri-City Electric Company of Iowa Installation of 1 new AXIS P3286-Live camera - 50% 03/14/2023 887.00 0000092282 Subtotal for Divison: 0370 5,140.50 Subtotal for Fund 030 10,452.19 049-0000-51000-00 Baker Tilly US, LLP FY22 audit services 03/14/2023 370.00 0000092405 Subtotal for Divison: 0000 370.00 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 14 Back to Agenda Account Number Vendor Description Date Amount PO No Subtotal for Fund 049 370.00 053-0000-51000-00 US Sterling Capital Corp., Inc. First Internet Bank of Indiana 03/14/2023 240.00 053-0000-75000-00 AMP Companies Inc Pavilion HVAC System Replacement 03/14/2023 11,500.00 0000092275 Subtotal for Divison: 0000 11,740.00 Subtotal for Fund 053 11,740.00 054-0000-20103-00 CAD Construction Exterior & Structural Repairs of Hawthorne Pool Bldg 03/14/2023 -53,129.51 0000092256 054-0000-55700-00 AMP Companies Inc PSB Radio equipment relocation. 03/14/2023 24,040.00 0000092302 054-0000-76000-00 CAD Construction Exterior & Structural Repairs of Hawthorne Pool Bldg 03/14/2023 531,295.10 0000092256 Subtotal for Divison: 0000 502,205.59 Subtotal for Fund 054 502,205.59 057-0000-61700-00 Tri-City Electric Company of Iowa Installation of 1 new Axis camera at Street bldg gate - AXIS P37 03/14/2023 3,298.00 0000092282 057-0000-61700-00 Tri-City Electric Company of Iowa Replacement of 2 cameras on Central Garage with 2ea AXIS P1375-E 03/14/2023 2,395.00 0000092282 Subtotal for Divison: 0000 5,693.00 Subtotal for Fund 057 5,693.00 061-0000-20101-00 KHRISTINA SANCHEZ Refund Check 045094-001, 1256 N ACADEMY ST 03/07/2023 5.36 061-0000-20101-00 RICHARD WAGHER Refund Check 006204-008, 573 SCOTCH ELM LN 03/09/2023 6.52 061-0000-20101-00 STEPHEN SCHMALZ Refund Check 022649-018, 540 N PRAIRIE ST 11 03/02/2023 108.65 061-0000-20101-00 HELEN VANFLEET Refund Check 013876-000, 870 PARK VIEW RD 03/02/2023 49.00 061-0000-20101-00 JASON LANDERS Refund Check 050557-001, 208 LINCOLN ST 03/02/2023 77.67 061-0000-20101-00 HECTOR OLIVAS Refund Check 019611-000, 662 MONMOUTH BLVD 03/02/2023 1.00 061-0000-20101-00 NELLIE LANDON Refund Check 018116-000, 1461 LINDSAY LN 03/07/2023 11.74 061-0000-20101-00 NELSON RENTALS LLC Refund Check 055868-002, 52 ARNOLD ST 03/07/2023 6.92 061-0000-20101-00 NELSON RENTALS LLC Refund Check 055868-002, 52 ARNOLD ST 03/07/2023 142.29 061-0000-20101-00 CHRISTY WILSON Refund Check 059720-001, 507 W FIRST ST 03/02/2023 28.19 061-0000-20101-00 JENNIFER SHANNON Refund Check 022594-004, 569 W FIRST ST 03/09/2023 71.87 061-0000-20101-00 JENNIFER SHANNON Refund Check 022594-002, 526 MONMOUTH BLVD 03/02/2023 128.21 061-0000-20101-00 KHRISTINA SANCHEZ Refund Check 045094-001, 1256 N ACADEMY ST 03/02/2023 119.80 061-0000-20101-00 KATHERINE STONEKING Refund Check 048103-003, 1340 BEECHERAVE 03/02/2023 109.56 061-0000-20101-00 DWIGHT RUTLEDGE Refund Check 064878-000, 1459 N SEMINARY ST 03/09/2023 60.28 061-0000-20101-00 BOBBI STEVENSON Refund Check 014704-001, 800 FLORENCE AVE 03/02/2023 37.04 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 15 Back to Agenda Account Number Vendor Description Date Amount PO No 061-0000-20101-00 JOHN TUTTLE Refund Check 048072-013, 726 CENTURY ESTATES 03/07/2023 53.32 061-0000-20101-00 SUNPRO, INC. Refund Check 055664-000, 945 MONMOUTH BLVD 02/23/2023 95.05 061-0000-20101-00 CAITLIN SHERMAN Refund Check 064373-000, 1897 ROBERTSON AVE 03/02/2023 44.81 061-0000-20101-00 JORDAN TIMMONS Refund Check 053527-002, 1780 BAIRD AVE 03/02/2023 118.02 061-0000-20101-00 ANDREW STUCKART Refund Check 056401-000, 1121 HAWKINSON AVE 8 03/02/2023 90.97 061-0000-20101-00 RUHL & RUHL REALTORS Refund Check 058835-005, 557 LIBERTY ST 03/09/2023 72.48 061-0000-20101-00 CHARLA REED Refund Check 051912-000, 697 PINE ST 03/02/2023 66.17 061-0000-20101-00 SINBAD VAPORS Refund Check 056386-000, 221 E MAIN ST 03/07/2023 99.49 061-0000-20101-00 FOLLMER SUHOMSKI INVESTM Refund Check 062167-006, 510 IRWINST 03/02/2023 99.46 061-0000-20101-00 CHARLES BURNS Refund Check 066130-001, 1020 FLORENCE AVE 03/09/2023 86.81 061-0000-20101-00 ARTIE GORSLINE Refund Check 053411-001, 243 N FARNHAM ST 03/02/2023 40.60 061-0000-20101-00 MERTON HELVICK Refund Check 011715-000, 1087 N WEST ST 03/09/2023 14.31 061-0000-20101-00 MARLINN DUTTON Refund Check 056560-000, 1592 RONALD RD 03/02/2023 13.39 061-0000-20101-00 STEPHEN FERGUSSON Refund Check 010636-008, 1380 MONROE ST 03/07/2023 48.83 061-0000-20101-00 FIRST BIBLE MISSIONARY CHU] Refund Check 010800-001, 1591 E LOSEY ST 03/07/2023 9.37 061-0000-20101-00 CHARLES BURNS Refund Check 066130-000, 1131 MONROE ST 03/08/2023 31.50 061-0000-20101-00 EAST BERRIEN STREET LLC Refund Check 061356-003, 201 SUMNER ST 03/02/2023 72.40 061-0000-20101-00 DREW ANDERSON Refund Check 064864-000, 1659 W MAIN ST 03/02/2023 56.53 061-0000-20101-00 LELAND BEHNKEN ESTATE Refund Check 010358-001, 4 OTTAWA TRAIL 03/07/2023 1.10 061-0000-20101-00 ALICE ANDERSON Refund Check 058679-000, 100 OREN LN 03/09/2023 129.62 061-0000-20101-00 CHRISTA BLUE Refund Check 060663-000, 1339 W MAIN ST 03/09/2023 35.14 061-0000-20101-00 LELAND BEHNKEN ESTATE Refund Check 010358-000, 4 OTTAWA TRAIL 03/07/2023 30.67 061-0000-20101-00 LELAND BEHNKEN ESTATE Refund Check 010358-001, 4 OTTAWA TRAIL 03/07/2023 2.19 061-0000-20101-00 BLUERIDGE INVESTMENTS LLC Refund Check 063909-004, 201 N PEARL ST 03/07/2023 48.83 061-0000-20101-00 MATTHEW BERNARDI Refund Check 015289-038, 687 OLIVE ST 03/02/2023 94.37 061-0000-20101-00 MIRIAM MILES Refund Check 046597-000, 972 FRANK ST 03/02/2023 43.90 061-0000-20101-00 BRIAN PETERSON Refund Check 052891-002, 837 BATEMAN ST 03/02/2023 85.49 061-0000-20101-00 ALIYAH MCGEE Refund Check 064745-000, 1861 E MAIN ST 03/06/2023 67.32 061-0000-20101-00 RAENE LAWRENCE Refund Check 063963-000, 2357 LILLIE LN 03/02/2023 23.61 061-0000-20101-00 NELSON RENTALS LLC Refund Check 055868-003, 1521 E NORTH ST 03/07/2023 128.44 061-0000-20101-00 GREER HENDERSONH Refund Check 066118-000, 444 N BROAD ST 03/08/2023 150.00 061-0000-20101-00 LOLA FALLS Refund Check 044224-001, 366 W SECOND ST 03/07/2023 53.32 061-0000-20101-00 GABRIEL DURLEY Refund Check 064876-000, 1560 WILLIAMS ST 03/09/2023 115.53 061-0000-20101-00 CHARLOTTE HUNT Refund Check 048787-003, 104 N IVAN AVE 03/02/2023 7.84 061-0000-20101-00 SHAUNA DOTSON Refund Check 052519-003, 113 DUFFIELD AVE UPPER 03/02/2023 58.08 061-0000-20101-00 BRICKYARD ENTERPRISES LLC Refund Check 059818-009, 1022 GREENLEAF ST 03/02/2023 74.81 061-0000-20102-00 Stratus Networks, Inc 03/23 Billing 03/14/2023 126.38 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 16 Back to Agenda Account Number Vendor Description Date Amount PO No 061-0000-20102-00 Office Specialists, Inc. 03/23 Billing 03/14/2023 337.18 061-0000-51000-00 US Sterling Capital Corp., Inc. MCS Bank 03/14/2023 240.00 061-0000-51000-00 Knox County Recorders Office 02/23 Laredo 03/14/2023 23.25 061-0000-51000-00 SpringbrookSoftware LLC 02/23 CivicPay PayPad Transaction Fees 03/14/2023 167.00 061-0000-51000-00 Great Eastern Mgmt., Inc. Bank of Houston 03/14/2023 240.00 061-0000-51000-00 Baker Tilly US, LLP FY22 audit services 03/14/2023 11,035.00 061-0000-51000-00 Pace Analytical Services LLC Water Testing 03/14/2023 4,121.00 061-0000-51000-00 Pace Analytical Services LLC Water Testing 03/14/2023 687.00 061-0000-52000-00 American Electric Power 02/23 Service 02/28/2023 7,232.59 061-0000-52300-00 Nicor Gas 02/23 Service - Acct# 14-51-15-5411 6 02/28/2023 3,884.34 061-0000-52300-00 Nicor Gas 02/23 Service - Acct# 20-72-70-1000 9 02/28/2023 93.66 061-0000-52300-00 Nicor Gas 01/23 Service Acct#20-72-70-1000 9 01/30/2023 117.24 061-0000-54000-00 Mark Schwieter Cell Phone Allowance 02/28/2023 30.00 061-0000-54000-00 Shelby Schwieter Cell Phone Allowance 02/28/2023 30.00 061-0000-54000-00 Jerami Brown Cell Phone Allowance 02/28/2023 30.00 061-0000-54000-00 Timothy Fey Cell Phone Allowance 02/28/2023 30.00 061-0000-54000-00 Michael Mackey Cell Phone Allowance 02/28/2023 30.00 061-0000-55700-00 Royal Cleaning Services 03/23 Janitorial Service 03/14/2023 510.00 061-0000-55700-00 Four Seasons Pest Control 02/23 Services 03/14/2023 30.00 061-0000-55700-00 Four Seasons Pest Control 02/23 Services 03/14/2023 55.00 061-0000-55700-00 AMP Companies Inc Replacement of Pump 03/14/2023 1,961.64 061-0000-55700-00 MAS Rigging Inc Hoist Inspections 03/14/2023 2,274.00 061-0000-68500-00 Fisher Scientific Co. Misc Chemicals 03/14/2023 391.28 Subtotal for Divison: 0000 36,904.43 Subtotal for Fund 061 36,904.43 067-0000-20102-00 Office Specialists, Inc. 03/23 Billing 03/14/2023 31.39 067-0000-51000-00 Knox County Recorders Office 02/23 Laredo 03/14/2023 23.25 067-0000-51000-00 SpringbrookSoftware LLC 02/23 CivicPay PayPad Transaction Fees 03/14/2023 83.50 Subtotal for Divison: 0000 138.14 Subtotal for Fund 067 138.14 078-0000-20102-00 Office Specialists, Inc. 03/23 Billing 03/14/2023 54.83 078-0000-51000-00 OSF Occupational Medicine Preemployment Testing 03/14/2023 140.00 078-0000-51000-00 OSF Occupational Medicine Preemployment Testing 03/14/2023 140.00 0000092405 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 17 Account Number Vendor Description Back to Agenda Date Amount PO No 078-0000-51000-00 OSF Occupational Medicine Vaccine - Immunization 03/14/2023 65.00 078-0000-51000-00 OSF Occupational Medicine Service Date : 01/17/2021 - Consortium Fee/OSF SMMC - Yearly 03/14/2023 100.00 078-0000-51000-00 OSF Occupational Medicine Preemployment Testing 03/14/2023 140.00 078-0000-51000-00 OSF Occupational Medicine Pre Employment Testing - DOT Physical 03/14/2023 255.00 078-0000-56535-00 Nathan Lewis Workers Comp - Reimbursement Prescription Cost - #22/6/2023 03/14/2023 2.60 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 02/15/23 - ID#WC2023002 03/14/2023 1,130.00 078-0000-56535-00 Cottage Rehab and Sports Medicine Workers Comp - DOS 01/20/23 - ID#WC2022025 03/14/2023 219.35 078-0000-56535-00 Cottage Rehab and Sports Medicine Workers Comp - DOS 01/16/23 - ID#WC2022025 03/14/2023 289.15 078-0000-56535-00 Cottage Rehab and Sports Medicine Workers Comp - DOS 01/16/23 - ID#WC2022025 03/14/2023 219.35 078-0000-56535-00 Cottage Rehab and Sports Medicine Workers Comp - DOS 01/25/23 - ID#WC2022025 03/14/2023 219.35 078-0000-56597-00 AMP Companies Inc Repair of a light pole damaged in an accident 03/14/2023 12,580.00 Subtotal for Divison: 0000 15,554.63 Subtotal for Fund 078 15,554.63 091-0000-20101-00 KHRISTINA SANCHEZ Refund Check 045094-001, 1256 N ACADEMY ST 03/07/2023 6.86 Subtotal for Divison: 0000 6.86 Subtotal for Fund 091 6.86 Report Total: 947,056.55 0000092148 AP -Transactions by Account (03/15/2023 - 9:51 AM) Page 18 Back to Agenda Advance Checks and ACH Payments as of 3/14/2023 Check Date Check # Vendor Name Description Account # Amount 3/2/2023 0 Amanda Egan Officiate VBall - 02/15 5 Games 019-1940-51400 125.00 3/2/2023 0 B1ueCross B1ueShield of Illinois 03/23 Health Insurance Premiums 078-0000-20315 382,011.14 3/2/2023 0 James Saathoff Meals - Basic FireFighter Week 2 - Champaign IL - JSaathoff 001-0000-10706 155.00 3/2/2023 0 Kelly Cantwell Officiate VBall - 02/22 5 Games 019-1940-51400 125.00 3/2/2023 97760 Knox County Recorders Office Release 10 Property Maintance Liens - 1 Doc 001-0160-51300 75.00 3/2/2023 97760 Knox County Recorders Office File 17 Weed/Trash/Demo Liens - 2 Docs 001-0160-51300 150.00 3/2/2023 0 Kyle Holmberg Meals - Basic FireFighter Week 2 - Champaign IL - KHolmberg 001-0000-10706 155.00 3/2/2023 97761 OSF Heart of Mary Medical Center Workers Comp - DOS 06/12/22 Acct#8880923601 078-0000-56535 201.17 3/2/2023 0 R3 Dogs LLC Downtown Facade Redevelopment Agreement - 57 S Cherry Street 049-0000-83100 5,957.40 3/2/2023 0 R3 Dogs LLC TIF Redevelopment Agreement - 57 S Cherry St 049-0000-83100 1,944.19 3/2/2023 0 Travis Hanson Meals - Basic FireFighter Week 2 - Champaign IL - THanson 001-0000-10706 155.00 3/2/2023 0 Tyler Brackett Meals - Basic FireFighter Week 2 - Champaign IL - TBrackett 001-0000-10706 155.00 3/3/2023 0 Bluefin Payment Systems 02/23 Pay pad Processing fees 001-0306-51000 33.70 3/3/2023 0 Bluefm Payment Systems 02/23 Pay pad Processing fees 001-0410-51000 33.71 3/3/2023 0 Bluefin Payment Systems 02/23 UB Webpayment Credit Card processing fees 061-0000-51000 3,514.93 3/3/2023 0 Bluefin Payment Systems 02/23 Pay pad Processing fees 001-0115-51000 121.64 3/3/2023 0 Bluefin Payment Systems 02/23 UB Webpayment Credit Card processing fees 067-0000-51000 1,757.46 3/3/2023 0 Bluefin Payment Systems 02/23 Pay pad Processing fees 061-0000-51000 965.46 3/3/2023 0 Bluefin Payment Systems 02/23 Pay pad Processing fees 067-0000-51000 482.75 3/3/2023 0 Cardconnect 02/23 Card Connect credit card fees 019-1930-51000 2.23 3/3/2023 0 Cardconnect 02/23 Card Connect credit card fees 019-1905-51000 220.86 3/3/2023 0 Cardconnect 02/23 Card Connect credit card fees 019-1945-51000 10.26 3/3/2023 0 Cardconnect 02/23 Card Connect credit card fees 019-1935-51000 56.73 3/3/2023 0 Cardconnect 02/23 Card Connect credit card fees 019-1960-51000 34.51 3/3/2023 0 Cardconnect 02/23 Card Connect credit card fees 019-1950-51000 58.66 3/3/2023 0 Farmers & Mechanics Bank 02/23 F&M Trust Fees 058-0000-51000 120.80 3/3/2023 0 Farmers & Mechanics Bank 02/23 F&M Trust Fees 019-1905-51000 4.71 3/3/2023 0 Farmers & Mechanics Bank 02/23 F&M Trust Fees 001-0205-51000 143.09 3/3/2023 0 Farmers & Mechanics Bank 02/23 F&M Trust Fees 061-0000-51000 23.75 3/3/2023 0 IMRF 02/23 IMRF Contributions 001-0000-20311 101,443.02 3/3/2023 0 Kelly Cantwell Officate VBall - 03/01 4 Games 019-1940-51400 100.00 3/3/2023 0 Mike Hines Officiate VBall - 03/01 4 Games 019-1940-51400 100.00 3/3/2023 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 3/3/2023 0 Wells Fargo Merchant Services 02/23 Credit Card fees 019-1920-51000 227.27 3/6/2023 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 3/9/2023 0 Brittany's Boutique Minority/Woman owned Business Startup incentive 054-0000-83100 3,216.73 3/9/2023 4066 J W Summy Contracting Corp. DCEO RLF at 657 E Brooks Street 013-0000-83100 2,700.00 Back to Agenda 3/9/2023 4066 J W Summy Contracting Corp. CO#1 DCEO RLF at 657 E Brooks Street. Add window stop stabilizat 013-0000-83100 2,100.00 3/9/2023 4066 J W Summy Contracting Corp. CO #1 DCEO RLF at 657 E Brooks Street add 5 more windows 013-0000-83100 3,375.00 3/9/2023 0 James Saathoff Meals - Basic Firefighter Week 3 - Champaign Il - JSaathoff 001-0000-10706 155.00 3/9/2023 97803 Knox County Recorders Office File 12 Weed/Trash/Demo Liens 001-0160-51300 138.00 3/9/2023 97803 Knox County Recorders Office File 7 Weed/Trash/Demo Liens 001-0160-51300 75.00 3/9/2023 97803 Knox County Recorders Office Release 2 Property Maint Liens 001-0160-51300 63.00 3/9/2023 0 Kyle Holmberg Meals - Basic Firefighter Week 3 - Champaign Il - KHolmberg 001-0000-10706 155.00 3/9/2023 97804 OSF Saint Luke Medical Center Workers Comp - DOS 05/03/22 #8666443700 078-0000-56535 1,554.58 3/9/2023 0 Travis Hanson Meals - Basic Firefighter Week 3 - Champaign Il-THanson 001-0000-10706 155.00 3/9/2023 0 Tyler Brackett Meals - Basic Firefighter Week 3 - Champaign Il - TBrackett 001-0000-10706 155.00 3/9/2023 5114 Western Illinois Regional Council 05P Screen for Lead Paint Poison LBPCH 19-306001 013-0000-51000 4,397.05 3/9/2023 5114 Western Illinois Regional Council 14HI Rehab Admin Inspection for LBPHC 19-306001 013-0000-51000 27,634.37 3/9/2023 5114 Western Illinois Regional Council 14H Rehab Admin for LBPHC 19-306001 013-0000-51000 48,480.12 3/9/2023 6061 Western Illinois Regional Council 14HI Admin Expense for DCEO Healthy Homes 19-307001 013-0000-51000 4,120.00 3/10/2023 0 G & M Distributors Liquor for Golf Course 019-1920-64125 133.60 3/10/2023 0 G & M Distributors Liquor for Golf Course 019-1920-64125 45.00 3/10/2023 0 G & M Distributors Liquor for Golf Course 019-1920-64125 373.60 3/13/2023 0 Breakthru Beverage Illinois, LLC Liquor for Golf course 019-1920-64125 167.00 3/13/2023 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 3/14/2023 0 Euclid Beverage Liquor for Golf Course 019-1920-64125 396.10 3/14/2023 0 Illinois Department of Revenue 02/23 Sales tax 019-0000-20102 577.00 Grand Total $ 602,330.59 Back to Agenda PA9130I11.y COUNCIL LETTER CITY OF GALESBURG MARCH 20, 2023 AGENDA ITEM: Ordinance directing sale of City -owned properties. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, and Code Compliance Supervisor recommend approval of the ordinance to direct the sale of the City - owned lots as outlined in the attached ordinance. BACKGROUND: The City has 12 vacant lots which could be made available for sale. In order to initiate the possible sale of any of the lots, the attached ordinance must be approved by the City Council. Also attached is a table of the properties proposed for sale and a sample Request for Bid Document. The proposed time schedule for the bid process is as follows: March 20, 2023 first reading of ordinance presented to the City Council authorizing City Administration to proceed with bidding. April 3, 2023 final reading of ordinance. April 6, 2023 first notice of sale to be printed in the newspaper April 13, 2023 second notice of sale to be printed in the newspaper April 20, 2023 third (final) notice of sale to be printed in the newspaper. May 15, 2023 bids would be received and opened during the City Council meeting. May 16, 2023 bids will be reviewed. The Request for Bid document includes two options for submitting a bid. The first option is a Development Plan bid. One example of this type of bid is using the city -owned property as additional yard area. The person submitting the bid must own the land that is adjacent to the vacant city -owned lot for a yard expansion. The purpose of the Development Plan bid is for the City to have more control over the proposed use of the property. The bidder submits detailed information on their plans for the property which must take place within two years of purchasing the property. If the plan is not followed the City has recourse by being able to take back ownership of the property from the bidder and the bidder forfeits 50% of their purchase price. A Development Plan bid option offers the City Council the ability to determine the best bid based upon the development proposed and not just the price. Prepared by: EWH Page 1 of 2 Back to Agenda The second option is a No Development Plan bid. Using this option a person can purchase a property without submitting plans for future redevelopment of the property. The bid document also includes a five-year reversion agreement for properties (i.e. if the City has to spend monies to fix a nuisance issue on a No Development Plan property during the first five years after ownership is transferred, the ownership of the property will revert back to the City). The minimum bid required for this round of sales is $100.00 BUDGET IMPACT: Sale of any of the properties would eliminate the need for City maintenance of the properties (i.e. weed mowing); and at the same time place the properties back on the property tax roll. Any proceeds from the sale are deposited in the Property Redevelopment Fund to allow continued funding for future foreclosures. SUPPORTING DOCUMENTS: 1. Ordinance. 2. Attachment A legal descriptions. 3. Sample request for bid document. 4. Exhibit A table of properties. 5. Aerial Photos of properties. Prepared by: EWH Page 2 of 2 Back to Aeenda WHEREAS, the City of Galesburg, Knox County, Illinois, hereinafter called City, a municipal corporation, owns the real estate described on "Exhibit A", which is attached hereto and incorporated by reference; and WHEREAS, said real estate is presently unoccupied; and not being used by the City; and WHEREAS, the City Council of said City has determined that it is not necessary, appropriate or in the best interests of the City that it retain title to the real estate, and that the real estate is not required for the use of the City, or profitable to the City; THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1 The statements in the preamble are true in substance and in fact and are incorporated herein as findings by the City Council. SECTION 2 That the real estate described in "Exhibit A" be offered for sale subject to any conditions and restrictions on its future use which the City may deem necessary and proper. SECTION 3 That said sale shall be by sealed bids to be opened in the Council Chamber in the City of Galesburg at 5:30 o'clock P.M. on May 15, 2023 SECTION 4 That the notice of the time and place of the opening of said sealed bids shall be published in accordance with the provisions of Ordinance 30.07. SECTION 5 That the Mayor and City Clerk be, and each hereby is, authorized and directed to execute and attest, respectively, a quit -claim deed conveying said property to the successful bidder upon the acceptance of any bid by a three -fourths vote of the corporate authorities of the City. Back to Aeenda SECTION 6 That this ordinance shall be in full force and effect from and after its passage and approval as required by law. Approved this day of , 20 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda Tract 1. Tract 2. Tract 3. Tract 4. Attachment A Lot Eight in the Canfield Subdivision of Lots Three and Ten of Revenue Plat of 1913 of Lots One, Two, Three and Four of the Subdivision of 1899 of the Southeast Quarter of Section Sixteen, Township Eleven North, Range One East of the Fourth Principal Meridian, situated in the City of Galesburg, Knox County, Illinois Commonly known as: Vacant Lot formerly known as 711 Avenue A Parcel Number: 9916429001 Lot 2 in Block 6 in Manufacturer's Addition to the City of Galesburg, Knox County, Illinois Commonly known as: Vacant Lot West of lot at the Northwest corner of West Berrien and Dieterich Parcel Number: 9916252004 Lot 1 in Block 6 in Manufacturer's Addition to the City of Galesburg, Knox County, Illinois Commonly known as: Vacant Lot at Northwest corner of West Berrien and Dieterich Parcel Number: 9916252005 The South % of Sublot 12 in the Subdivision of the North part, original Lot 1, Block 1 Harding's Addition to the City of Galesburg, as per plat recorded in Volume 83 on page 363 in the Recorder's Office of Knox County, Illinois. Situated in the County of Knox and the State of Illinois. Commonly known as: Vacant Lot formerly known as 324 S Henderson Parcel Number: 9910429002 Back to Agenda Tract 5 Tract 6. Tract 7. Tract 8. The North 6 rods of Lot 1 in Subdivision of Block 117 in Second Southern Addition to the City of Galesburg, Knox County , Illinois, as per Plat thereof recorded in Volume 2 of Plats, page 93. Commonly known as: Vacant Lot formerly known as 440 W South Parcel Number: 9915154017 Lot 13, except the North 60 feet thereof, and all of Lot 14, all in Block 1, in the Finch Addition to the City of Galesburg, situated in the County of Knox and State of Illinois. Commonly known as: Vacant Lot formerly known as 383 Jefferson Parcel Number: 9910306005 The East 33 feet of the West 66 feet of Lot 17 of the subdivision of Lots Numbered 5 through 13 inclusive in Northern Addition to the City of Galesburg, Knox County, Illinois, as per Plat recorded in Volume 53 of Deeds, page 125 Commonly known as: Vacant Lot formerly known as 49 W North Parcel Number: 9910403048 4 rods in width by 8 rods in length fronting on East Second Street (formerly Williston Street), being part of Lots 11 and 12 in Block 116 in the Second Southern Addition to the City of Galesburg, said parcel being bounded as follows: Commencing at a point on the South line of said Lot 12, 8 rods West of the Southeast corner, thence North to the North Line of said Lot 11, 8 rods, thence West 4 rods, thence South to the South line of Lot 12, 8 rods, thence East 4 rods to the place of beginning; situated in the County of Knox and State of Illinois. Commonly known as: Vacant Lot formerly known as 355 E Second Parcel Number: 9915426004 Back to Agenda Tract 9 Lot Eight (8) in the Subdivision of that part of original Ten Acre Lot Four (4) lying South of the CB & Q Railroad, now Burlington Northern Railroad in the City of Galesburg, Knox County, Illinois Commonly known as: Vacant Lot formerly known as 772 Ella Parcel Number: 9911379007 Tract 10. Lot 10 in B. F. ARNOLD'S ADDITION to the City of Galesburg, being Lot 10 in the Subdivision of Origina110 Acre Lot 5in the City of Galesburg, situated in the County of Knox and State of Illinois. Commonly known as: Vacant Lot formerly known as 179 Lincoln Parcel Number: 9911380009 Tract 11. That part of Block Four being the North Half of the South Half of the West Half of Lot Number One in Gale's First Addition to the City of Galesburg, Knox County, Illinois as per Plat recorded in Volume 120, Page 190 of Knox County, Illinois Deed Records, subject to the use of four feet on the South side of said described tract to be used as a driveway of the North Four feet of the South Half of the South Half of the West Half of said Lot Number One, thereby making and Eight foot driveway which said driveway shall be owned and used equally as driveway by owner of the said North Half and Said South Half of the West Half of said Lot Number One, Knox County, Illinois. Situated in the County of Knox and the State of Illinois. Commonly known as: Vacant Lot formerly known as 471 N Cherry Parcel Number: 9910429002 Tract 12. Lot 75 in Barlow's Addition to the City of Galesburg, situated in the County of Knox and State of Illinois. Commonly known as: Vacant Lot formerly known as 1465 Willard Parcel Number: 9902354004 Back to AEenda CITY OF GALESBURG ILLINOIS CITY OF GALESBURG, ILLINOIS SPECIFICATIONS FOR REQUEST FOR BIDS FOR THE PURCHASE AND REDEVELOPMENT OF CITY -OWNED PROPERTIES A. Reauest For Bids The City of Galesburg is seeking Request for Bids for the redevelopment of 12 vacant City - owned lots. The Request for Bids shall be submitted to the Purchasing Agent's office at City Hall, 55 West Tompkins Street, no later than 5:00 p.m., local time, May 15, 2023. B. Property Information Exhibit A provides the following property information for each of the City -owned tracts being offered for sale: 1. Tract number for bidding purposes. 2. General address/location description. 3. Property tax identification number (parcel number). 4. Legal description. 5. Approximate size of the lot. 6. Current zoning of the lot. 7. Demolition cost to the City. 8. Last full value placed on property by City Assessor. 9. Date last full value placed by City Assessor. 10. Price of purchase by the City. • Also attached are aerial photographs, https://gis.ci.galesburg.il.us/PropertySale, showing the general locations of the properties. C. Zoning It is the responsibility of the bidder to verify that the project being proposed is allowed under the City's Development Ordinance. A copy of the Development Ordinance is available in the City Clerk's Office or can be accessed on the internet at https://codelibrary.amIega1.com/codes/galesburg/latest/gaIesburg il/0-0-0-7268 Back to Aeenda D. Utilities It is the responsibility of the successful bidder to arrange for any required new installation or relocation of utility services. The City of Galesburg will not participate in any utility costs attributed to any proposed development. The successful bidder shall be responsible for the payment of any utility costs from the time of transfer of property. The successful bidder shall be responsible for coordinating with each utility company to obtain proper utilities. E. Transportation The successful bidder shall be responsible for providing and maintaining adequate vehicular access from a project to an adjacent street. Proposed access to a City right-of- way shall be located in such a manner so as to be acceptable to the City. Furthermore, adequate off-street parking in accordance with the requirements of the Development Ordinance shall be the responsibility of the successful bidder. F. Property/Liability Insurance The City of Galesburg will not provide insurance of any type for property after transfer to the developer. It will be the responsibility of the successful bidder to provide insurance in the types and amounts which they feel are adequate. G. Maintenance At the time of transfer of property, the successful bidder will accept in full all maintenance responsibilities for the properties obtained. H. City Services The City will provide services in the same manner and amounts as other locations receive within the City. Existing Condition of Properties The City of Galesburg does not make any guarantees regarding the condition of any of the properties. The successful bidder shall accept the property in its existing condition at the time of transfer of the property. Right To Inspection The bidder has the right to inspect the available properties. Please contact Eric Heiden, Code Compliance Supervisor, Community Development Department, at (309) 345-3634, regarding questions concerning the properties or bid specifications. Back to Aeenda K. City Codes All new development shall be in compliance with the City Codes. Construction of new facilities shall be designed and built in accordance with the City's Building and Fire Codes and Federal and State handicapped accessibility requirements in effect at the time when work is performed. Depending upon the type and size of development, a site plan and a drainage plan designed in accordance with the Development Ordinance regulations may need to be submitted. L. Subdivision Requirements Should a subdivision be necessary in order to allow the sale or development of the property, it shall be the bidder's responsibility to have the subdivision prepared. The bidder shall be responsible for the costs associated with the preparation of the subdivision plat and any improvements required to be installed by the subdivision regulations in the Development Ordinance. M. Property Taxes The bidder shall be responsible for the property taxes. N. Submittal of Bid The bidder shall submit a bid in one of two ways. One option is to provide a Development Plan. The second option is to submit a bid without a Development Plan. DEVELOPMENT PLAN BID: Examples of a bid with a Development Plan bid include a bidder expanding their yard area by owning the property directly adjacent to the city lot or placing a permanent building on the city lot such as a single family residence on a residentially zoned lot or an industrial building on an industrially zoned lot. If a yard expansion is the development plan for the property, then the City will require a zoning lot be created. A zoning lot is a process that combines two (2) or more adjacent lots of record, and which will be used or developed or built upon as a unit, under single ownership and control. The zoning lot will be assigned a single property identification number by the Knox County Supervisor of Assessments. The zoning lot will be created when the property owner pays for the city -owned lot. All construction projects must comply with the applicable City Building Codes. If the bidder is submitting a project with a Development Plan, the bidder must provide a description of the proposed project and include at a minimum the following information: 1. A narrative description of the proposed development. This shall include the type(s) of activities proposed for development, proposed locations of use in each structure, parking arrangements, anticipated site improvements and any special features of the proposed development. 2. An estimated cost breakdown for the project. Back to Agenda 3. Evidence of developer's financial capacity to both start and complete the project, including anticipated sources for both construction and permanent financing (i.e. equity, loans, etc.). 4. An estimated time schedule for the project. 5. Anticipated employment of the project (i.e. number of jobs retained, number of jobs created, permanent and construction jobs, full-time and part-time). 6. Special conditions, if any, which the bidder desires for the project. Examples include rezoning, conditional use permit, waivers for construction over easements, or vacation of right-of-way. 7. A site plan of the proposed development indicating uses, site layout, proposed improvements, etc. 8. Signed Bid Form (included in the bid packet) which states the bidder agrees to sign the Reversion Agreement if the Galesburg City Council awards the bid. 9. Signed Developer Commitment and Conditions/Right of Reentry Form (included in the bid packet) which in summary states the following: a. The proposed project would proceed if the property is transferred to the developer. b. If the project is not completed within two (2) years, the City shall have the right to take back the property. The developer agrees to forfeit fifty percent (50%) of the purchase price paid to the City as a penalty. At the time the City provides payment in the amount of fifty percent (50%) of the purchase price, the developer shall provide to the City a deed which deeds the property back to the City with clear title. 10. Signed Disclosure of Ownership Interests form (included in the bid packet). This form must be notarized. NO DEVELOPMENT PLAN BID: A bidder may submit a bid without a Development Plan. The following information is also to be included: 1. Signed Bid Form (included in the bid packet). 2. Signed Developer Commitment and Conditions/Right of Reentry Form (included in the bid packet) which in summary states the following: a. the bidder agrees to sign the Reversion Agreement if the Galesburg City Council awards the bid. Back to Aeenda 3. Signed Disclosure of Ownership Interests form (included in the bid packet). This form must be notarized. 4. The successful bidder must sign a Reversion Agreement (an example is included in the bid packet). In summary, the Reversion Agreement must be signed as part of the real estate closing document submittal. It requires the successful bidder to maintain the property being purchased from the City of Galesburg. If the City expends any dollars for maintenance such as mowing the yard or removing trash and debris from the bidder's lot purchased from the City of Galesburg, the property will automatically revert back to the City of Galesburg. When the bidder signs the deed to purchase the property, the bidder will also be required to sign a quit claim deed which would give the property back to the City of Galesburg. The City would only record the deed to take back ownership of the property if the bidder did not maintain the property as required by the Reversion Agreement. The Reversion Agreement is valid for a period of five (5) years following the conveyance to the bidder by the City. 0. Amendments to Bids Substantial amendments or revisions to the proposed project may be made by the developer only upon approval by a majority of the City Council of the City of Galesburg. P. Addenda To Request For Bids Any changes to this request for bids shall be in written form as an addendum. Respondents shall acknowledge the receipt of each addendum, if any, on their respective Bid Form. Q. Non -Discrimination All bidders are advised to acquaint themselves with the provisions of applicable Federal and State laws which prohibit the discrimination by reason of sex, race, religion, color or national origin. The successful bidder shall be expected to conduct its operation in accordance with these Federal and State laws regarding discrimination. R. City Council Expectations In the past, City Council members have indicated that the bids offered for properties being sold should allow the City to recoup costs which the City has in the properties as indicated in Exhibit A. However, this does not prohibit a bidder from submitting a bid with a lower value for the City Council's consideration. S. Closing and Title Insurance The successful bidder shall pay all costs associated with the transfer of the property (e.g. recording of deed). The City will not provide title insurance for the lots. If title insurance is desired, it shall be the bidder's responsibility to obtain and pay for title insurance. Back to Agenda T. Transfer of Title Once the successful bidder has been notified via a letter of the City Council's approval of the bid, the successful bidder shall have forty-five (45) calendar days to submit payment through a cashier's check. If the successful bidder fails to provide proper payment within this time frame, the City shall have the right to withdraw its approval of the bid. U. Property Dimensions The property dimensions for the lots listed in Exhibit A are approximate dimensions based upon Knox County Assessment records. The City of Galesburg cannot guarantee these dimensions. To obtain the exact dimensions a successful bidder would need to have a land surveyor survey the parcel. V. Special Conditions There is a required $100 minimum bid amount for all advertised tracts. CITY OF GALESBURG, ILLINOIS Back to Agenda 1 0 DEVELOPMENT PLAN BID ($100.00 MINIMUM BID IS REQUIRED) Purchase of City -owned Properties NAME OF BIDDER: BIDDER'S ADDRESS: TELEPHONE NUMBER: E-MAIL ADDRESS: The Bidder above mentioned declares and certifies: DATE OF BID: First - That no officer, employee or person whose salary is payable in whole or in part from the City of Galesburg is directly or indirectly interested in this bid or in any portion of the profits thereof. Second - That this bid is made without any previous understanding, agreement or connection with any other person, firm or corporation making a bid for the same purpose; and, is in all respects, fair and without collusion or fraud. Third - That said bidder has carefully examined the Instructions of Bidders and the Specifications, and will if successful in this bid, comply with all Instructions and Specifications and within the time stated. Fourth - That the said bidder declares that this bid for the City -owned properties, as described in the Specifications, and which meets the requirements as set forth in the Instructions to Bidders and the Specifications aforementioned is: (A) Property Bid On: Bid Price Tract 1 $ Tract 2 $ Tract 3 $ Tract 4 $ Tract 5 $ Tract 6 $ Tract 7 $ Tract S $ Tract 9 $ Tract 10 $ Tract 11 $ Tract 12 $ Back to Agenda (B) Bid price(s) for all tracts bid in item A: $ (C) Proposed use for each property bid: (A Development Plan covering items in Item N of specifications must be attached on a separate piece of paper. Also attach signed Disclosure of Ownership Interests Form and signed Development Plan Bid Developer Commitment and Conditions/Right of Reentry Form.) By: Person, Firm or Corporation Authorized Signature and Title Note: Provide certified copy of the Board resolution, if applicable, or other action which is required to authorize submittal of this bid. Back to Aeenda DEVELOPER COMMITMENT AND CONDITIONS/RIGHT OF REENTRY DEVELOPMENT PLAN BID 1. The bidder commits that the project outlined in the bidder's bid will proceed if the property is transferred to the bidder. 2. An essential part of the consideration for conveyance of City -owned property is that the property will be conveyed upon the express condition that the Successful Bidder shall complete the work in accordance with its bid to the satisfaction of the City Council within two years from the date of the deed. If the Successful Bidder fails to do so, the property shall revert, at the option of the City, to the City, and the City may reenter the premises. 3. The Bidder acknowledges that this is a condition and is not a covenant. It is the intention of the parties that these conditions run with the land and in the event of a violation of the conditions, the Successful Bidder's heirs or assigns shall forfeit all right or title to the property, all interest in it shall revert, at the City's option, to the City of Galesburg and the City may reenter and take possession of the premises. The Successful Bidder agrees to forfeit fifty percent (50%) of its purchase price paid to the City as a penalty. 4. In the event that the Successful Bidder is required to deed the property back to the City, the Successful Bidder agrees to provide a deed to the City which deeds the property back to the City with clear title. Name and address of BIDDER: DATED: This day of 120 Signature of Bidder Typed or Printed Name of Bidder Back to Agenda This page left intentionally blank. Back to Aeenda CITY OF GALESBURG, ILLINOIS 1 0 NO DEVELOPMENT PLAN BID ($100.00 MINIMUM BID IS REQUIRED) Purchase of City -owned Properties NAME OF BIDDER: BIDDER'S ADDRESS: TELEPHONE NUMBER: E-MAIL: The Bidder above mentioned declares and certifies: DATE OF BID: First - That no officer, employee or person whose salary is payable in whole or in part from the City of Galesburg is directly or indirectly interested in this bid or in any portion of the profits thereof. Second - That this bid is made without any previous understanding, agreement or connection with any other person, firm or corporation making a bid for the same purpose; and, is in all respects, fair and without collusion or fraud. Third - That said bidder has carefully examined the Instructions of Bidders and the Specifications, and will if successful in this bid, comply with all Instructions and Specifications and within the time stated. Fourth - That the said bidder declares that this bid for the City -owned properties, as described in the Specifications, and which meets the requirements as set forth in the Instructions to Bidders and the Specifications aforementioned is: (A) Property Bid On: Bid Price Tract 1 $ Tract 2 $ Tract 3 $ Tract 4 $ Tract 5 $ Tract 6 $ Tract 7 $ Tract 8 $ Tract 9 $ Tract 10 $ Tract 11 $ Tract 12 $ Back to Aeenda (B) Bid price(s) for all tracts bid in item A: $ (Also attach signed Disclosure of Ownership Interests Form, signed No Development Plan Bid Conditions/Right of Reentry Form, signed Reversion Agreement.) By: Person, Firm or Corporation Authorized Signature and Title Note: Provide a certified copy of the Board resolution, if applicable, or other action which is required to authorize submittal of this bid. Back to Agenda DEVELOPER COMMITMENT AND CONDITIONS/RIGHT OF REENTRY NO DEVELOPMENT PLAN BID 1. The bidder commits that the property shall be properly maintained if the property is transferred to the bidder. 2. An essential part of the consideration for conveyance of City -owned property is that the property will be conveyed upon the express condition that the Successful Bidder shall enter into a Reversion Agreement that lasts for a period of five years as described in the specifications in Section N. 3. The bidder acknowledges that this is a condition and is not a covenant. It is the intention of the parties that these conditions run with the land and in the event of a violation of the conditions, the Successful Bidder's heirs or assigns shall forfeit all right or title to the property, all interest in it shall revert, at the City's option, to the City of Galesburg and the City may reenter and take possession of the premises. The Successful Bidder agrees to forfeit one hundred percent (100%) of its purchase price paid to the City as a penalty if the property is not properly maintained as described in the Reversion Agreement. 4. When the Successful Bidder signs the deed to purchase the property, the Successful Bidder will also be required to sign a quit claim deed which would give the property back to the City of Galesburg. The City would only record the deed to take back ownership of the property if the bidder did not maintain the property as required by the Reversion Agreement. Name and address of BIDDER: DATED: This day of 120 Signature of Bidder Typed or Printed Name of Bidder Back to Aeenda This page left intentionally blank. Back to Aeenda REVERSION AGREEMENT EXAMPLE (This form is being provided for informational purposes only. The successful bidder will be required to sign this document for a No Development Plan bid.) The City of Galesburg, a municipal corporation, hereafter called City and hereafter called Buyer agree: 1. The City agrees to sell, and the Buyer agrees to buy, the real estate shown on Exhibit A, hereafter called real estate. Exhibit A is attached hereto and incorporated by reference. 2. Part of the consideration for the sale is the Buyer's promise to maintain the real estate. Accordingly, the City and the Buyer agree that the Buyer will quitclaim the real estate back to the City under the following terms: a. The Buyer shall execute, and deliver, a quitclaim deed at closing. b. The City Clerk for the City of Galesburg shall hold the quitclaim deed under the terms of this agreement. c. If the City expends any funds to maintain the real estate pursuant to the provisions found in Chapter 94 of the Galesburg Municipal Code, within five years of the date of the sale from City to Buyer, the Buyer agrees that the real estate shall revert to the City and that Clerk may give the quitclaim deed to the City for recording. d. The City may immediately record said deed in the Knox County Recorder's Office. It is so agreed this _ day of W 20 CITY OF GALESBURG, Seller Director of Community Development Buyer Back to Agenda This page left intentionally blank. DISCLOSURE OF OWNERSHIP INTERESTS Back to Aeenda (Required for Development Plan and No Development Plan Bids) NAME OF BIDDER: BIDDER'S ADDRESS: Bidder is 1) Corporation ( ) 3) Sole Proprietor ( ) 2) Partnership ( ) 4) Other ( ) Please indicate with an "X" the appropriate legal entity. Then provide the information required under the appropriate Section 1, 2, 3 or 4. SECTION 1. CORPORATION 1a. Incorporated in the State of 1b. Authorized to do business in the State of Illinois? Yes ( ) No ( ) 1c. Names of Officers and Directors of Corporation: SECTION 2. PARTNERSHIP 2a. If the bidder is a partnership, indicate the name of each such partner and the percentage of interest of each therein. SECTION 3. SOLE PROPRIETORSHIP 3a. The bidder is sole proprietor and is not acting in any representative capacity or in behalf of any beneficiary? Yes ( ) No ( ). If no, provide the information in 3b and 3c. 3b. If the sole proprietorship is held by an agent(s) or a nominee(s), indicate the principals for whom the agent or nominee hold such interest. Back to Aeenda 3c. If the interest of a spouse of any other party is constructively controlled by another person or legal entity, state the name and address of such person or entity possessing such control and the relationship under which such control is being or may be exercised. SECTION 4. OTHER 4a. If the bidder is a land trust, business trust, estate or other similar commercial or legal entity, identify any representative, person or entity holding legal title as well as each beneficiary in whose behalf title is held, including the name, address and percentage of interest of each beneficiary. To the best of his (her) knowledge the information provided herein is accurate and current. Signature of Person Preparing Statement Title: STATE OF ILLINOIS ) ) SS. COUNTY OF KNOX ) The undersigned, having duly sworn, states that he (she) is authorized to make this affidavit in behalf of the bidder, that the information disclosed in this economic disclosure statement is true and complete to the best of his (her) knowledge, and that the bidder has withheld no disclosure as to economic interest in the undertaking for which this application is made nor reserved any information, data or plan as to the intended use or purpose for which it seeks action by the City Council. Signature of Person Preparing Statement Subscribed to before me this day of . A.D. 20 Public Notary Back to Agenda City -Owned Properties For Sale 2023 Tract Number Address/Location Parcel Number Legal Description Size of Lot Current Zoning Demo Cost City Assessor Full Value Date of Full Value Purchase Price 1 Vacant Lot 9916429001 Lot Eight in the 66 ft by R-16 $25,573.03 $1,560.00 2019 $823.00 formerly known Canfield Subdivision 202 ft, Single as 711 Avenue A of Lots Three and 13,332 sq Family Ten of Revenue Plat ft of 1913 of Lots One, Two, Three and Four of the Subdivision of 1899 of the Southeast Quarter of Section Sixteen, Township Eleven North, Range One East of the Fourth Principal Meridian, situated in the City of Galesburg, Knox County, Illinois 2 Vacant Lot West 9916252004 Lot 2 in Block 6 in 61 ft by M-2 $870.00 2004 $743.00 of lot at the Manufacturer's 165 ft, Heavy Northwest corner Addition to the City 10,119 sq Industrial of West Berrien of Galesburg, Knox ft and Dieterich Ave County, Illinois Back to Agenda 3 Vacant Lot at Northwest corner of West Berrien and Dieterich 9916252005 Lot 1 in Block 6 in Manufacturer's Addition to the City of Galesburg, Knox County, Illinois 61 ft by 165 ft, 10,119 sq ft m-2 Heavy Industrial $810.00 2001 $143.00 4 Vacant Lot 9910429002 The South % of 44 ft by R-2 Two $21,016.80 $310.00 2023 $823.00 formerly known Sublot 12 in the 140 ft, Family as 324 S Subdivision of the 6,160 sq Henderson North part, original ft Lot 1, Block 1 Harding's Addition to the City of Galesburg, as per plat recorded in Volume 83 on page 363 in the Recorder's Office of Knox County, Illinois. Situated in the County of Knox and the State of Illinois. 5 Vacant Lot 9915154017 The North 6 rods of 66 ft by R-2 Two $15,845.22 $260.00 2023 $823.00 formerly known Lot 1 in Subdivision 99 ft, Family as 440 W South of Block 117 in 6,534 sq Second Southern ft Addition to the City of Galesburg, Knox County, Illinois, as per Plat thereof recorded in Volume 2 of Plats, page 93. Back to Agenda 6 Vacant Lot formerly known as 383 Jefferson 9910306005 Lot 13, except the North 60 feet thereof, and all of Lot 14, all in Block 1, in the Finch Addition to the City of Galesburg, situated in the County of Knox and State of Illinois. 66 ft by 180 ft, 11,880 sq ft R-1 B Single Family $16,326.62 $1,570.00 2023 $823.00 7 Vacant Lot 9910403048 The East 33 feet of 33 ft by R-2 Family $30,600.19 $2,930.00 2020 $823.00 Formerly Known the West 66 feet of 155 ft, as 49 W North St. Lot 17 of the 5,155 sq subdivision of Lots ft Numbered 5 through 13 inclusive in Northern Addition to the City of Galesburg, Knox County, Illinois, as per Plat recorded in Volume 53 of Deeds, page 125 8 Vacant Lot 9915426004 4 rods in width by 8 66 ft by R-1 B $15,660.72 $1,080.00 2023 $823.00 formerly known rods in length 132 ft, Single as 355 E Second fronting on East 8,712 sq Family Second Street ft (formerly Williston Street), being part of Lots 11 and 12 in Block 116 in the Second Southern Addition to the City of Galesburg, said Back to Agenda parcel being bounded as follows: Commencing at a point on the South line of said Lot 12, 8 rods West of the Southeast corner, thence North to the North Line of said Lot 11, 8 rods, thence West 4 rods, thence South to the South line of Lot 12, 8 rods, thence East 4 rods to the place of beginning; situated in the County of Knox and State of Illinois. 9 Vacant Lot 9911379007 Lot Eight (8) in the 56 ft by R-2 Two $15,834.69 $650.00 2023 $823.00 formerly known Subdivision of that 165 ft, Family as 772 Ella part of original Ten 9,240 sq Acre Lot Four (4) ft lying South of the CB & Q Railroad, now Burlington Northern Railroad in the City of Galesburg, Knox County, Illinois Back to Agenda 10 Vacant Lot 9911380009 Lot 10 in B. F. 66 ft by R-2 Two $16,443.94 $1,910.00 2018 $823.00 formerly known ARNOLD'S 124 ft, Family as 179 Lincoln St. ADDITION to the 8,168 sq City of Galesburg, ft being Lot 10 in the Subdivision of Origina110 Acre Lot 5 in the City of Galesburg, situated in the County of Knox and State of Illinois. 11 Vacant Lot 9910429002 That part of Block 40 ft by R-3 A $36,467.56 $1,820.00 $823.00 formerly known Four being the 166 ft, Multi as 471 N Cherry North Half of the 6,640 sq Family South Half of the ft West Half of Lot Number One in Gale's First Addition to the City of Galesburg, Knox County, Illinois as per Plat recorded in Volume 120, Page 190 of Knox County, Illinois Deed Records, subject to the use of four feet on the South side of said described tract to be used as a driveway of the Back to Agenda North Four feet of the South Half of the South Half of the West Half of said Lot Number One, thereby making and Eight foot driveway which said driveway shall be owned and used equally as driveway by owner of the said North Half and Said South Half of the West Half of said Lot Number One, Knox County, Illinois. Situated in the County of Knox and the State of Illinois. 12 Vacant Lot 9902354004 Lot 75 in Barlow's 39 ft by R-1 B $16,039.39 $460.00 2023 $823.00 formerly known Addition to the City 192 ft, Single as 1465 Willard of Galesburg, 7,488 sq Family situated in the ft County of Knox and State of Illinois. Available City -Owned Propertiesack to Agenda Community Development Department West of Broad Street w+E Operating Under Council -Manager Government Since 1957 S W DAYTON ST W FREMONT ST 34 150 U) ❑ I o W LOSEY•ST � � m tq z ❑ o ❑ w Tract O ❑ #06 Tract 0 w #07 z x J z z 34 164 W MAIN ST Tract �ra� W.SOUTH ST ❑o TEract #04 #05 o #03 z � J rn W KNOX-ST Tract #01 11 7 1 41 J� � Mo��Ng�. o MON 0 z 0 U), z 0 O Z J T The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2�23 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Available City -Owned Propertiesack to Agenda W E Community Development Department East of Broad Street Operating Under Council -Manager Government Since 1957 S 40 E DAYTON ST Tract E DAYTON ST #12 E FREMONT•ST E FREMONT-ST 5 U) Q v z w z E LOSEY-ST I f_Tract #11 r z Tract w #09 & #10I z I E MAIN ST 150 E SOUTH ST .,FE SOUTH ST Li E KNOX-ST Tract #08 qti 0 q`F rn a z w rn U) The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Back t4 Agenda ....I 1 Tract #01 Community Development Department Fee, w+E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 I'll Tract #02 & #03 Back t4 Agenda nn Community Development Department Fee, w�E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 GALESBURGTract #04 nn Community Development Department Operating Under Council -Manager Government Since 1957 100 50 0 100 k' f 1 � i 1 t L +1 �4 • V/ y Z k O y • I _ M1 1 __+�. C } W F Z r LLI Vacant Lot C/' formerly 324- Henderson St _ y low W BERRIEN ST a W BERRIEN ST Back t4 Agenda WE ZI Feet + 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 l 1 TraCtOS Back t4 Agenda Community Development Department Fee, w�E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 l 1 TraCt06 Back t4 Agenda Community Development Department Feet w�E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 GALESBURGTract #07 nn Community Development Department Operating Under Council -Manager Government Since 1957 100 50 0 100 LAURELAVE a -,ice i I• # ti } - 1 co O m z Vacant Lot Formerly Known as 49 W North st, .r Back t4 Agenda WE Z1 Feet + 200 S �W NORTH ST L E NORTH ST % % —• 3 Y a k 4• .y r t I� 14 14 11L 4rLU — LL Z ti \ i �C1 ' •_ � .Ill \ 1 3 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 GALESBURGTract #08 nn Community Development Department Operating Under Council -Manager Government Since 1957 100 50 0 100 Back t4 Agenda WE Z) Feet + 200 S k% L; Q lff+ _i % 4 E FIRST ST —, L ISW f Vacant Lot formerly known as 355 `E Second " ' z w ANWIligi AWN Y N IV E SECOND r +•$ w �} "A The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 i 11�1 iGALESBURGTract #09 & #10 nn Community Development Department Operating Under Council -Manager Government Since 1957 100 50 0 too ,r �f �f _ Vacant Lot formerly known as 772 Ella 2 �. r 2 I N ' Vacant Lot formerly known as 19Lnco 4 Back t4 Agenda WE Z) Feet + 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 l 1 Tract Back t4 Agenda Community Development Department Feet w�E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 �' Back t4 Aeenda I���� i Tract #12 Community Development Department Fee, w+E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 Back to Agenda 23-1006 COUNCIL LETTER CITY OF GALESBURG MARCH 20, 2023 AGENDA ITEM: Ordinance authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2023 through June 30, 2024 to provide public transportation. SUMMARY RECOMMENDATION: The Public Transportation Advisory Commission held a public hearing on March 9, 2023. The commission unanimously recommended the City Council approve the grant applications and request the City Council suspend the rules and make a final vote so the applications can be submitted as soon as possible. The City Manager, Director of Community Development, and Transit Manager/PCOM agree with the commission's recommendation. BACKGROUND: Each year, the City submits to the Illinois Department of Transportation (IDOT) a grant application for the funding under the Section 5311 Transit Operating Assistance Program. This is a Federal program administered by the State. Funds are provided to eligible applicants for daily operating and administrative costs to run transit operations. The City's fixed route and paratransit programs are eligible for this federal funding. The estimated funding amount to be received for the upcoming fiscal year is $351,509 which is an increase from previous years. The Section 5311 Program provides funding up to 50 percent of the operating deficit (operating costs less revenues) and up to 80 percent of the administrative expenses. The second grant is the Downstate Operating Assistance Program (DOAP) Grant. The State of Illinois currently reimburses the transit system for up to 65 percent of the total operating expenses. For SFY 2023, IDOT stated the Downstate Operating Assistance Program appropriation is $3,041,600 which is the same as last year's appropriated amount. For the SFY24 budget, it is estimated that the city will use approximately $1,977,292. The estimated cost for this program is as follows: Funding Source Amount Federal Transit Administration ................ $ 351,507 Downstate Operating Assistance Program... $ 1,977,040 Local....................................................... $ 643,043 Transit Revenue ...................................... $ 70,010 TOTAL PROJECT COST ...................... $ 3,041,600 BUDGET IMPACT: If the application is not submitted there would be an estimated shortfall of up to $351,509 in Federal funds and up to $3,041,600 in State funds to cover transit expenses based upon anticipated expenditures and revenues for the year. SUPPORTING DOCUMENTS: 1. Ordinance Back to Agenda ORDINANCE NO. AN ORDINANCE TO PROVIDE PUBLIC TRANSPORTATION IN THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: WHEREAS, public transportation is an essential public purpose for which public funds may be expended under Article 13, Section 7 of the Illinois Constitution; and WHEREAS, the City of Galesburg wishes to provide transportation for its citizens and become eligible for grants from the State of Illinois or any department or agency thereof, from any unit of local government, from the Federal government or any department or agency thereof; and WHEREAS, Illinois Compiled Statutes 740/2-1 et seq., authorizes a city to provide for public transportation within the city limits: NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION ONE: City of Galesburg shall hereby provide public transportation within Knox County. SECTION TWO: The City Clerk of the City of Galesburg shall file a certified copy of this Ordinance, within sixty days after passage of this ordinance. SECTION THREE: This Ordinance shall be in full force and effect from and after its passage and approval, as required by law. SECTION FOUR: That the Mayor of the City of Galesburg City Council is hereby authorized and directed to execute and file on behalf of the City of Galesburg a Grant Application to the Illinois Department of Transportation. SECTION FIVE: That the Mayor of the City of Galesburg City Council is hereby authorized and directed to execute and file on behalf of the City of Galesburg all required Grant Agreements with the Illinois Department of Transportation. Approved this day of March 2023, by a roll call vote as follows: Roll Call #: Ayes: Nays: -1- Back to AEenda Absent: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk -2- Back to Agenda 23-1007 CITY OF GALESBURG COUNCIL LETTER MARCH 20, 2023 AGENDA ITEM: Amended ordinance authorizing the use of the General Obligation Bonds, Series 2023 proceeds to be used for various projects. SUMMARY RECOMMENDATION: The amended ordinance is provided for council consideration to authorize the use of the General Obligation Bonds, Series 2023 proceeds for various projects. BACKGROUND: Members of the City Council provided direction to Administration to work with bond counsel to amend the 2023 general obligation bonds to use the bond proceeds for the following projects: • City's share of H.T. Custer Park reconstruction project $395,625 • H.T. Custer ballfield improvements $100,000 • Hawthorne pool rehabilitation $2,890,075 • Irwin Street reconstruction, Grove Street to Losey Street $500,000 • Community Center initial costs $1,000,000 BUDGET IMPACT: The proceeds from the 2023 general obligation bonds will be used to pay for the various projects listed above. SUPPORTING DOCUMENTS: 1. Authorizing Ordinance Prepared by: GPO Page 1 of 1 Back to Agenda ORDINANCE NO. ORDINANCE AMENDING ORDINANCE NUMBER 23-3692 OF THE CITY OF GALESBURG, ILLINOIS BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: Section 1. Authority and Purpose. This ordinance is adopted pursuant to Section 6 of Article VII of the Illinois Constitution of 1970 for the purpose of amending Ordinance Number 23-3692 adopted by the City Council on March 6, 2023 and entitled: "Ordinance Authorizing the Issuance of General Obligation Bonds, Series 2023, of the City of Galesburg, Illinois" (the "Bond Ordinance") Section 2. Text of Amendment. Section 1 of the Bond Ordinance is amended to read as follows: "Section 1. Authority and Purpose. This ordinance is adopted pursuant to Section 6 of Article VII of the Illinois Constitution of 1970, and authorizes the issuance of the $4,920,000 principal amount of General Obligation Bonds, Series 2023 (the "2023 Bonds") of the City of 156581387v3 232002-00025 Back to Agenda Galesburg, Illinois (the "City"), for the purpose of financing the following projects (herein called the "Project"): 1. Reconstruction of HT Custer Park, at an estimated cost of $395,625 (City's share) 2. Improvements to HT Custer Ballfield, at an estimated cost of $100,000 3. Rehabilitation of Hawthorne Pool, at an estimated cost of $2,890,075 4. Reconstruction of Irwin Street, at an estimated cost of $500,000 5. Initial costs of acquisition, construction or renovation of an existing facility for the purpose of a community center, at an estimated cost of $1,000,000 The foregoing purposes are a public purposes and are authorized to be made or undertaken by the City of Galesburg, Illinois." Section 3. Ratification. All actions heretofore taken by and on behalf of the City pursuant to the authority of the Bond Ordinance are hereby ratified and confirmed. Section 4. Ordinance to Constitute a Contract. The provisions of the Bond Ordinance, as amended by this ordinance, shall constitute a contract between the City and the registered owners of the 2023 Bonds. The Bond Ordinance, as amended by this ordinance, shall constitute full authority for the issuance of the 2023 Bonds and to the extent that the provisions of the Bond Ordinance, as so amended, conflict with the provisions of any other ordinance or resolution of the City, the provisions of the Bond Ordinance, as amended by this ordinance, shall control. If any section, paragraph or provision of this ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this ordinance. -2- Back to Agenda Section 5. Publication. The City Clerk is hereby authorized and directed to publish this ordinance in pamphlet form and to file copies thereof for public inspection in her office. Section 6. Effective Date. This ordinance shall become effective upon its passage and approval. Adopted this V day of April, 2023, by roll call vote as follows: Ayes: Nays: Published in pamphlet form: April 4, 2023 (SEAL) Attest: City Clerk Approved: April 3, 2023 Mayor -3- Back to Aeenda CERTIFICATE I, Kelli Bennewitz, City Clerk of the City of Galesburg, Illinois, hereby certify that the foregoing ordinance entitled: "Ordinance Amending Ordinance Number 23-3692 of the City of Galesburg, Illinois," is a true copy of an original ordinance that was duly passed and adopted by the recorded affirmative votes of a majority of the members of the City Council of the City at a meeting thereof that was duly called and held at 5:30 p.m. on April 3, 2023, in the Council Chambers at City Hall, 55 West Tompkins, and at which a quorum was present and acting throughout, and that said copy has been compared by me with the original ordinance signed by the Mayor on April 3, 2023, and thereafter published in pamphlet form on April 4, 2023 and recorded in the Ordinance Book of the City and that it is a correct transcript thereof and of the whole of said ordinance, and that said ordinance has not been altered, amended, repealed or revoked, but is in full force and effect. I further certify that the agenda for said meeting included the ordinance as a matter to be considered at the meeting and that said agenda was posted at least 48 hours in advance of the holding of the meeting in the manner required by the Open Meetings Act, 5 Illinois Compiled Statutes 120, and was continuously available for public review during the 48 hour period preceding the meeting. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the City, this day of April, 2023. City Clerk (SEAL) Back to Agenda 23-2019 COUNCIL LETTER CITY OF GALESBURG, ILLINOIS MARCH 20, 2023 AGENDA ITEM: Resolution dedicating funds derived from the Home Rule Tax approved on December 19, 2022 to infrastructure and community improvement expenses. SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information Systems recommends approval of the resolution establishing that funds derived from the home rule tax approved on December 19, 2022 shall be used for the purpose of funding infrastructure and community improvement expenses. BACKGROUND: The City Council approved the Ordinance to increase the home rule sales tax from 1.00% to 1.25% on December 19, 2022 for the purpose of infrastructure improvements and a method of funding community improvement expenses. Attached for City Council's review is a resolution indicating that the funds derived from the approved Home Rule Tax on December 19, 2022 shall be used for the purpose of funding infrastructure and community improvement expenses. All revenue from the approved tax shall be deposited in a fund, or funds for said purpose. BUDGET IMPACT: The additional 0.25% may increase available funds by approximately $950,000 annually to assist with infrastructure and community improvement expenses. SUPPORTING DOCUMENT: 1. Resolution Prepared by: GPO Page 1 of 1 Back to Agenda RESOLUTION NO. RESOLUTION TO COMMIT THE USE OF 0.25% HOME RULE TAX APPROVED ON DECEMBER 19, 2022 WHEREAS, The City Council of the City of Galesburg finds that it is necessary to increase the home rule sales tax ("Home Rule Tax") by 0.25% on July 1, 2023 in order to provide funding for infrastructure and community improvement expenses. WHEREAS, on December 19, 2022, the City Council approved the increase of the Home Rule Tax from 1.00% to 1.25%. NOW, THEREFORE, BY IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, STATE OF ILLINOIS: SECTION 1: That funds derived from the additional 0.25% Home Rule Tax referred above shall be used for the purpose of funding infrastructure and community improvement expenses. All revenue received from the additional tax shall be deposited in a fund, or funds, for said purpose. SECTION 2: All resolutions, or parts of resolutions, in conflict with this resolution are, to the extent of such conflict, hereby repealed. SECTION 3: This resolution shall be in full force and effect from and after its passage, approval, and publication is proved by law. Approved this day of March, 2023, by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda TRAFFIC ADVISORY COMMITTEE MARCH 2O23 REPORT MISSION: To provide technical recommendations for policy decisions by the City Council in order to create safe, efficient, serviceable streets for residents, visitors, and public safety operation 23-03> Request to review the pedestrian accommodations at the Fremont St. and Bateman St. intersection (Ward 1, Ald. Hix) • A request was made to review the accommodations for pedestrians, in particular school traffic, at the Fremont and Bateman St. intersection. • Currently, there is a school speed limit sign with radar feedback for eastbound traffic immediately to the west of the intersection. However, there is no pedestrian crossing signage or a marked crosswalk at that intersection. • Both intersections (Seminary and Willard) on either side of Bateman and Fremont are signalized and have pedestrian signage, push buttons, and marked crosswalks. Right now, it is intended for pedestrians and school pedestrian traffic to use those intersections to cross. • The school district was consulted, and they said that they don't allow kids to enter the school on the south side of the building. However, if pedestrians are crossing there, they would support marking a crosswalk and adding signage. • The committee discussed that there is a larger issue with traffic congestion at the school during drop off and pick up, as this issue has been reviewed by the Committee in the past, and it continues to be a concern. This may contribute to parents parking on side streets such as Bateman to avoid the congestion, and then students crossing Fremont St. at that location to get to the school. • The committee agreed that further study should be done on the issue, that involves conversation with the school district on the drop off and pick up procedures. City staff will also observe this area during drop-off and pick-up. Back to Agenda Location Map Recommendation: Further study regarding the drop-off and pick-up procedures at the school 23-04> Request to restrict parking on the north side of Mulberry St. across from 1701 Mulberry St. (Ward 2, Ald. Dennis) • A request was made by a resident to restrict parking on Mulberry St. across from 1701 Mulberry St. 1701 Mulberry is between Illinois Ave. and Farnham St. The resident stated that the parked vehicles are rutting the terrace. • Mulberry St. in this section is a low volume residential seal coat street. Parking is allowed on both sides of the street. To the west of Farnham St., parking is restricted on the south side of Mulberry St. • The Committee discussed that this issue has been discussed in the past. The source of the parked vehicles is an assisted living facility at 1701 Mulberry. At the time it was last discussed, this facility had intentions of expanding their off-street parking Back to Agenda to address the issue with employees and visitors having to park on the street. • It was discussed that parking could be restricted due to the narrowness of the street, but before making that recommendation, the facility at 1701 Mulberry should be contacted to see if the issue with parking on the street could be addressed in another way. Location Map Recommendation: Consult with the property owner at 1701 Mulberry St. about the parking issue Back to Agenda 23-05> Request to look at options to improve the pedestrian safety at the North St. and Lincoln St. underpass (Ward 1, Ald. Hix) • A request was made by a resident to address concerns with pedestrian safety at the North St. and Lincoln St. railroad underpass. • Currently, there is not a public sidewalk under the underpass. Pedestrians wanting to cross, have to walk in the roadway. For this reason, a signal was installed for eastbound traffic in advance of the underpass. A pedestrian wanting to cross can push a button and activate the red light on the signal. Vehicles are supposed to stop at the signal, allowing the pedestrian to walk through the underpass in the eastbound traffic lane. • The request stated that motorist do not obey the red light, and are proceeding through the underpass while they are trying to cross. • The Committee recommends making the following improvements to signal and signage to make it more visible to motorists: o Upgrade all the signal heads to 12". Currently, the green and yellow are only 8". o Add reflective backing to the signal head. o Lower the signal head to the lowest extent allowed by the mast arm, which is approximately one foot. o Trim trees back around the signal. o Install a new sign in advance of the signal. o Possibly install a flashing light on the sign to attract motorist attention. Back to Agenda Location Map Recommendation: Make modifications to signage and signals 23-06> Request to restrict parking on Russell Ave. north of Hollycrest Circle (Ward 1, Ald. Hix) • A request was made by a resident to restrict parking on Russell Avenue just north of Hollycrest Circle. The request stated that residents of Hollycrest Circle are parking vehicles on Russell Ave. • Currently, parking is only restricted on Russell Ave. from Fremont St. 75 feet to the north. • There was a previous request in 2016 to restrict parking on the east side of Russell Ave. along Debbie Klapp park to the north of Hollycrest Circle. The reason for this request was due to the number of parked vehicles during events at the park such as an athletic practice. • The Committee discussed that the street is wide enough (28 feet) to have the parking on the street. The request did not state the nature of the issue with the Back to Agenda parking. For instance, whether it was blocking the view at the intersection, or causing traffic congestion. • The Committee does not recommend restricting parking, however, follow-up will be done to determine where the parking is occurring and whether it may be violating an existing ordinance regarding parking near intersections. Location Map E FREMONT &T a' , ' Recommendation: No change on parking restriction, follow up on whether any existing ordinances are being violated Back to Agenda 23-4023 CITY OF GALESBURG COUNCIL LETTER MARCH 6, 2023 AGENDA ITEM: GovHR proposal to complete a Compensation, Classification and Organizational study for exempt and non -represented employees. SUMMARY RECOMMENDATION: The City Manager, Purchasing Agent, Human Resources Manager, City Clerk, IT Manager, and Community Development Director recommend that the City Council approve the proposal submitted from GovHR in the amount of $31,200 to complete a Compensation, Classification and Organizational study for exempt and non -represented employees. BACKGROUND: The last compensation study the City participated in is reported to have taken place in 1988. Since then, significant changes have occurred in the workplace, the workforce, and society in general. A compensation, classification, and organizational study will evaluate the current salaries of positions held by the City's workforce, recommend changes, classify positions, and recommend annual maintenance practices. As the labor market has tightened significantly, proper classification and compensation is crucial for the recruitment and retention of qualified employees. A formal bid request was developed and advertised in the Register Mail, posted to the City website, and made available to seventeen (17) vendors who regularly submit bids on this type of work. The City received one (1) proposal. A committee of City staff met with a representative from GovHR and held a question -and -answer session. If approved, this study could begin in four (4) weeks. City staff recommend approval. BUDGET IMPACT: Since this project was authorized after the 2023 budget was finalized, there is a need for a budget adjustment. SUPPORTING DOCUMENTS: 1. Proposal Prepared by: JP Page 1 of 1 Back to Agenda GovHRUSA GOVTEMPS USA January 20, 2023 Ms. Tifani Miller, Purchasing Agent 55 West Tompkins Street Galesburg, IL 61401 RE: Proposal for a Classification and Compensation Study Dear Ms. Miller: We are pleased to provide the City of Galesburg with this Proposal for a Classification and Compensation Study for approximately 49 positions in the organization. GovHR is a public -sector management consulting firm specializing in executive recruitment and management consulting. Our headquarters are in Northbrook, Illinois, and we are a certified Female Business Enterprise in the State of Illinois. All services are provided solely for public jurisdictions and not -for -profit entities. GovHR has conducted more than 125 classification and compensation studies in the past ten years. A complete list of our Classification and Compensation Study clients is located on our website at wwwgovhrusa.com. If selected to conduct this Study for the City, GovHR Chief Executive Officer Joellen Cademartori will serve as your Project Manager. Biographies for Ms. Cademartori and the Project Team are attached to the proposal, and Ms. Cademartori's contact information is: Joellen Cademartori Chief Executive Officer, GovHR USA 847-380-3238 Jcademartori@govhrusa.com GovHR understands that human resource management continues to be a significant concern as governmental services continue to increase in cost and complexity, and the resources to fund local governments are constrained. Day-to-day operations present challenging administrative problems in planning, organizing, and directing human resource functions in order to achieve maximum efficiency and effectiveness in the delivery of municipal services. A properly developed and administered Compensation Plan forms the foundation for meeting these challenges. It helps to ensure that the City can not only recruit the best and brightest employees but can also retain those employees, even in a competitive marketplace. By retaining qualified, experienced employees, the City avoids the costs of re -recruitments and lost productivity, while maximizing the benefits of the investments it has made in employees and the institutional and community knowledge acquired by those employees over their tenures. We understand 630 Dundee Road, Suite 225, Northbrook, IL 60062 Local: 847.380.3240 Toll Free: 855.68GovHR (855.684.6847) Fax: 866.401.3100 GovHRUSA.com EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING Back to Agenda GovHR usa � GOVTEMPS USA the high expectations that have been established in Galesburg in recruiting and retaining excellent employees. These factors will be taken into consideration in the analysis and reflected in the Study results. Please contact Ms. Cademartori or me if you have questions regarding our proposal or need additional information. We look forward to hearing from you and hope to have the opportunity to work with you on this important project. Sincerely, FZ 1 Judith Schmittgens Corporate Secretary and Compliance Manager 630-362-8934 Jschmittgens@govhrusa.com 630 Dundee Road, Suite 225, Northbrook, IL 60062 Local: 847.380.3240 Toll Free: 855.68GovHR (855.684.6847) Fax: 866.401.3100 GovHRUSA.com EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING Back to Agenda GovHRUSA in, GOVTEMPS USA CITY OF GALESBURG, ILLINOIS TECHNICAL PROPOSAL FOR A CLASSIFICATION AND COMPENSATION STUDY AND ORGANIZATIONAL ASSESSMENT OF FINANCIAL AND IT DEPARTMENTS February 20, 2023 INTRODUCTION The City of Galesburg is interested in a thorough review of its current classification and compensation plan, including a review of benefits, for approximately 49 positions in the organization. The goal is to have a clearly defined compensation plan that will allow for efficient and effective classification processes, offer fair and competitive wages, comply with state and federal laws and confirm to accepted practices, and ensures the recruitment and retention of qualified workers. It is a pleasure for GovHR to provide the City of Galesburg with a proposal for these services. Additionally, the City's RFP refers to a limited scope organizational assessment of the financial and IT operations, with the possibility of adding one or two additional departments. These services are addressed following the methodology for the classification and compensation study below. PROFILE OF THE COMPANY AND KEY PERSONNEL GovHR, LLC ("GovHR") is a public -sector management consulting firm specializing in executive recruitment and management consulting. Our headquarters are In Northbrook, Illinois, and we are a certified Female Business Enterprise in the State of Illinois. GovHR provides service to jurisdictions and agencies in a variety of contemporary issues, providing management, financial, and human resources assistance. We work exclusively in the public sector, and all services are provided solely for public jurisdictions and not -for -profit entities. The company was formed as Voorhees Associates in 2009 and changed its name to GovHR USA in December 2013. Our organization currently has a staff of thirty-five project consultants. If selected to conduct this Study for the City of Galesburg, Ms. Joellen Cademartori, Chief Executive Officer and Co -Owner of GovHR, will serve as Project Manager. Ms. Cademartori is currently managing several Classification and Compensation Studies that are in various stages of completion. A complete list of clients is available on our website at www.govhrusa.com. Ms. Cademartori's contact information is: Joellen Cademartori, Chief Executive Officer GovHR USA LLC Telephone 847-380-3238 iademartori@govhrusa.com 630 Dundee Road, Suite 130, Northbrook, IL 60062 Local: 847.380.3240 Toll Free: 855.68GovHR (855.684.6847) Fax: 866.401.3100 GovHRUSA.com EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING GOVHR USA Back to Agenda GOVTEMPS USA Page 2 Ms. Cademartori will be assisted by GovHR Senior Vice Presidents Rachel Skaggs, HR Specialists Katy Yee and Alice Bieszczat, and HR Manager Mysi Hall in study preparation, data gathering and employee interviews. Biographies for the Consultant Team are attached to this Proposal, and their client lists are included on our website. FIRM EXPERIENCE AND QUALIFICATIONS GovHR has conducted more than 125 classification and compensation studies in the past 10 years. Without fail, every pay plan recommended by GovHR has been successfully implemented by the client. -All of these studies included the use of public -sector salary data. All studies included the following recommendations: • New classification and compensation plans, assuring internal equity. • Recommendations for job title changes where appropriate. • Recommendations on how to deal with specific problems that arose during the course of the study (i.e., compression issues, internal equity issues, market discrepancy issues, etc.) • Pay plans that were tied to performance. METHODOLOGY. TIMELINE and DELIVERABLES To accomplish the City's objectives, GovHR will perform the following steps (listed in the order that the work will be performed). Please note, we have specified those areas where we will need the City's input/assistance. Meetings, Salary and Benefits Survey, Job Analysis. DELIVERABLE: Start Up Documents DELIVERABLE: Job Analysis Questionnaire Form • Study preparation and proiect meeting (Project Manager). Meet with City representatives to discuss study methods, review organization charts, personnel rules and regulations, and the current classification and pay plans. We will seek to determine problem areas, answer questions, and review the scope and schedule of work, and the data and assistance GovHR will need from the City. Prior to the meeting, GovHR will require copies of the organization charts for each department, all pay plans, the current personnel manual, and any other relevant information related to salaries to make for a more productive initial meeting. • Establishing comparables — Public and Private Sector DELIVERABLE: Group of Comparable Communities and Private Sector Entities Public Sector The City has provided a list of possible comparable municipalities but would like the Consultant to determine the accuracy/comparability of the municipalities on this list. Working with City staff and using our broad -based cohort methodology, we will determine a logical survey sample of "like" municipalities that impact the compensation market for the City. In selecting public employers, we normally use criteria such as number of employees, population served, EAV, budget size, proximity, etc., the purpose of which is to select jurisdictions that are most comparable to Galesburg. Private Sector The Consultant understands that the City would also like to survey private employers for salary comparison purposes. While GovHR is happy to accommodate the Client, it is our experience that there 630 Dundee Road, Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 GOVHR USA GOVTEMPS USA Back to Agenda Page 3 are three potential problems with this request. First, there are few "like" positions in both the public and private sectors. Second, we have found that obtaining salary data from private employers is extremely difficult to secure. Unlike public employers, a private employer's salary information is not part of the public record and they are under no obligation to share this with others. We have found that even after many attempts to get the data, we may be unsuccessful. And finally, private sector salary data may not be accurate if the respondent does not include bonuses, commissions or stock options as part of the base salary. Because of this, GovHR cannot guarantee successful results in obtaining the data. (It should also be noted that in GovHR's experience, private sector data may only be available as aggregate data and not employer or job description specific. Additionally, the data may not be current.) Our methodology for surveying private sector employers would be, with the assistance of City representatives, to select four (4) to six (6) major employers in the Galesburg area that would have some "like" positions (up to 10) for comparability purposes (e.g., clerical, human resources, accountants). We would then design and send out a separate survey for this group and make one follow up contact to secure salary data. In addition, we would check another survey source (e.g., the Bureau of Labor Statistics) to gather regional salary data on select classifications, if desired by the City. • Employee Kickoff Meeting Shortly after the initial project meeting with the Galesburg representatives, the Consultant will meet virtually with employees to explain the scope of the project and distribute Job Analysis Questionnaire (JAQ) forms. GovHR understands that many employees have not participated in this type of process before, and we take the time to carefully explain the purpose of the project to the employees and to answer any questions they may have. If any of the employees are not available when these first meetings are held, they can view a video presentation of the meeting. Employees will then be allowed two (2) weeks to complete the questionnaire. The questionnaires will also be reviewed by each employee's supervisor and returned to GovHR within three (3) weeks of distribution. • Prepare and send out salary and benefits surveys. GovHR will design and send out the salary and benefits surveys (under City letterhead) to gather salary data for benchmark classifications in the comparable communities. To accomplish this, the Project Manager will work with City representatives to select approximately 30 benchmark classifications from the City's 49 classifications covered in the Study. These classifications will be chosen on the criteria of those that are most common in all communities and that cover all the various pay grades in Galesburg. In addition to job titles, brief position descriptions are included in the salary survey to make sure we are receiving salary data for "like" positions in the comparable communities. Note: While GovHR will prepare all the materials to be sent out for the salary and benefit surveys, we have found that sending out the survey under the client's letterhead generates a better/faster response from the survey respondents than when it is sent out under our letterhead/name. In addition, the City may be asked to make one follow-up contact to those municipalities and private sector companies that do not initially respond to the survey request. • Job evaluation analysis and establishment of gob classification system (Consultant Team). Upon return of the JAQs by the City, GovHR will perform the following: ➢ Read each JAQ and corresponding Job Description (up to 49), in their entirety. ➢ Personally interview at least one (1) employee from each job classification to further understand the scope of their job. ➢ Apply a measurement system of job evaluation factors, using nine (9) main factors used in our job evaluation instrument in order to evaluate the internal/comparable worth of each job 630 Dundee Road, Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 GOVHR USA GOVTEMPS USA Back to Agenda Page 4 classification. Upon completion of the job evaluation measurements, a new Classification Plan will be developed. It is important to emphasize that the job, not the qualifications or performance of the incumbents, is being evaluated. Part of this process will include the evaluation of current job titles and the recommendation for any changes to same, assuring that the job title and related recommended pay range matches what the employee is actually doing. Note: A formal job evaluation system, such as the one utilized by GovHR, is an attempt to objectify the reasons that jobs are compensated differently. Most compensation practitioners agree that three (3) basic factors are important in determining compensation. These are: (1) skills required; (2) responsibility; and (3) working conditions. The Equal Employment Opportunity Commission recognizes these three (3) basic factors, along with seniority and performance, as valid determinants of compensation. The nine (9) factors used by GovHR are essentially subdivisions of the first three (3) factors mentioned above. In addition, it is GovHR's practice that, under Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and the Age Discrimination of Employment Act (ADEA), it is illegal to discriminate in any aspect of employment. GovHR will not use discriminatory practices on the basis of race, color, religion, sex, national origin, disability, or age when performing a classification analysis. Decisions and recommendations will not be based on stereotypes or assumptions about the abilities, traits, or performance of individuals of a certain sex, race, age, religion, or ethnic group, or individuals with disabilities. ➢ Based on the results of the job evaluation process outlined above, assign all classifications to skill levels. Note: Logical breaks in the continuum of points determine the skill levels used for determining the classification system. For example, skill level 1 might contain jobs that scored between 185 and 200 points, skill level 2 between 205 and 220 points, and so on. ➢ Review the results of the job evaluation exercise with City representatives and revise as necessary. II. Salary and Benefit Survey Analysis. DELIVERABLE: Salary Survey Data DELIVERABLE: Benefit Survey Data DELIVERABLE: New Salary Schedules The following steps will be included in this component of the Study: • Tabulate, summarize, and analyze comparative compensation information obtained through the surveys. Our pay tabulations compare the City's salaries for the surveyed positions, with the average minimum and the average maximum of the survey data for each surveyed class, when possible. Data is displayed for each jurisdiction in each class and summarized in an overall table. This data is analyzed to determine the percentage difference between the City's present pay for each class and the survey data. • The Consultants will work with the City at the initial meeting to determine the City's policy with respect to compensation (i.e., 50th percentile; 75th percentile, etc.). Once this is determined, the Consultants will use the salary survey data to develop and recommend new salary schedules for the City's 49 classifications included in the Study. This process will include a recommendation regarding how employees are inserted into the new plan and how they move through the proposed pay plan (either via a merit system or defined merit increment plan), with recommendations for a specific performance -oriented program with respect to salary advancement through the new salary ranges. The salary schedules will outline what the specific percentages are between ranges and grades. GovHR always recommends that there be a merit component associated with the granting of wage adjustments and a recommendation for this will be included in the City's report. 630 Dundee Road, Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 GOVHR USA GOVTEMPS USA Back to Agenda Page 5 • Tabulate, summarize, and analyze comparative benefit information obtained through the survey. Make suggestions and recommendations where City benefits are inconsistent with the survey group. (Note: Regarding health benefits, GovHR typically requests respondents to provide information regarding employee and employer contribution amounts and for a copy of their health summary, which is provided to the Client. If a more detailed analysis is desired, GovHR can provide this for an additional cost at our hourly rate.) III. Progress Reports GovHR prides itself on our attention to and communication with our clients as the project proceeds. As such, GovHR will strive to maintain regular contact with the City's representative and to be available to address the Client's questions, concerns and needs. GovHR will make regular progress reports to the City as requested, particularly at critical points in the Study. Additionally, the Project Manager will meet with the City representative, and, if requested, other key City staff such as department heads, to review the results of the job evaluation exercise and the proposed new salary schedules. IV. Draft and Final Report Preparation DELIVERABLE: Draft and Final Report A draft report will be prepared by the Consultants and sent electronically to the City that includes: ➢ an Executive Summary highlighting the overall scope of the Study and the general observations, outcomes and recommendations contained within the Report; ➢ a summary of all aspects of the Study, including recommendations, methods and guidelines for achieving the overall aspects of the Study as well as recommendations for annual maintenance and review of the new plans; ➢ pay range options that are consistent with the City's pay policy, outlining the pros and cons of each option; ➢ assignment of each position to an appropriate classification and pay grade based on internal equity and marketplace considerations; ➢ a maintenance plan with recommendations on keeping the plan current, equitable and up to date over the next ten years, and recommendations on review of position descriptions as vacancies arise, evaluation of new position requests, etc. ➢ an implementation plan and cost estimates of implementing the Study's findings and recommendations. ➢ recommendations regarding FLSA classifications for each position. • Once the City representatives return review comments, a final report will be prepared and sent to the City. V. Presentation of Findings The Project Manager will make a presentation of findings to the City Council and Management detailing the final results of the Study. The final report will include a procedure manual and appropriate forms for Human Resources staff and/or supervisors to maintain the recommended classification and pay plan(s). 630 Dundee Road, Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 GOVHR USA GOVTEMPS USA Back to Agenda Page 6 VI. Training GovHR will train the appropriate City representatives on the use of the system so that the City can insert new positions into the plan and keep it up to date for years to come. Additionally, GovHR will provide support services at no additional cost to the City for one (1) year from the date of an executed contract. This will include any telephone communication necessary by the staff with regard to any questions concerning the report. VII. Job Descriptions (optional) GovHR will identify any job descriptions in need of updating based upon information obtained in the employee interviews and applicable State and Federal laws and regulations, and will provide the City with a job description template for use by the HR Department to create uniform job descriptions. Alternatively, GovHR will update the City's job descriptions at the conclusion of the Study for an additional fee. See Price Proposal/Optional Services. Vill. Organizational Assessment — Finance and IT Operations The Project Manager will meet with the City Manager, Finance and IT Directors early in the Study to identify any issues that the City is currently experiencing in the finance and IT operations. GovHR will then determine whether these issues can be addressed in the subsequent employee interviews, or whether it needs to submit a separate methodology and price proposal to assess these issues and make appropriate recommendations. PROPOSED PROJECT SCHEDULE GovHR is available to start this project within four weeks of acceptance of the proposal. A project of this size would normally take approximately 120 days. The schedule is contingent, however, upon the timely response from the comparable entities supplying the salary data, and the employees and supervisors in returning the completed JAQs. Any delays in receipt of this information are beyond the control of GovHR and will lengthen the completion of the report. The following is a detailed breakdown of the proposed work schedule: • Week 1: Meet with City Representative to discuss Study methodology and expectations. • Week 2: Prepare and salary and benefits surveys to comparable communities and private Private sector companies. • Week 3: Conduct employee meetings; hand out JAQs and explain the purpose of the Study and the process. Week 4 to 6: Return of JAQs and salary and benefits surveys. • Week 7: Reading of JAQs and job descriptions. • Week 8: Conduct employee interviews. • Week 9 to 11: Analyze data; prepare new classification and compensation plans; send draft findings to Galesburg. 630 Dundee Road, Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 GOVHR USA GOVTEMPS USA Back to Agenda Page 7 • Week 12: • Week 13: • Week 14: • Week 15: • Week 16: Receive return comments from the City. Meet with key City representatives to review preliminary findings. Prepare Draft Report and send to Galesburg; receive return comments. Prepare Final Report. Present Final Report to the City Council and other City personnel. GovHR prides itself in adhering to this time frame. Our past clients will confirm our diligence in delivering our report and other deliverables on time. Village of Lincolnwood, Illinois Classification and Compensation Study (2022) — 33 positions Anne Marie Gaura, Village Manager 847-745-4717 agaura@lwd.org City of Saint Charles, Illinois Classification and Compensation Study (2022) — 80 positions Jennifer McMahon Director of Human Resources 630.377.4470 jmcmahon@stcharlesil.gov Village of Lisle, Illinois Classification and Compensation Study (2021/22) — 33 Positions Patti Anderson, Human Resources Manager 630-271-4146 panderson@villageoflisle.org Town of Dedham, Massachusetts Classification and Compensation Study, including Benefits (2021/22) Contact: Gayle McCracken, Director of Human Resources 781-751-9142 Gmcckracken@dedham-ma.gov Town of Milford, Massachusetts Classification and Compensation Study (2021/22) Contact: Kristin Melpignano, HR Director 774-462-3308 KMalpignano@Milfordma.gov A complete list of clients is available on our website. We are happy to provide you with additional contact information for any of these clients upon request. 630 Dundee Road, Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 GOVHR USA GOVTEMPS USA Back to Agenda Page 8 CONCLUDING REMARKS In closing, GovHR is a public -sector management consulting firm devoted to assisting only public -sector entities. We believe that the team assembled to conduct the proposed study for the City of Galesburg is of the highest caliber and qualifications. GovHR appreciates your consideration of this Proposal and looks forward to the opportunity to work with the City on this important project. Sincerely, Judith M. Schmittgens Corporate Secretary and Compliance Manager 630 Dundee Road, Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Back to Agenda GovHR usa � GOVTEMPS USA Joellen Cademartori is the chief executive officer and co-owner of GovHR USA and has nearly 30 years of cumulative experience working in the public sector as a municipal leader, and in human resources and management consulting. Joellen's exceptional communication style has enabled her to develop and maintain strong relationships with her peers, elected and appointed officials, and related local government partners. The public sector human resources and management projects Joellen has worked on have earned her respect in local governments across the country. Due to her commitment and dedication to local government, she is known an industry leader in executive recruiting, interim staffing, in addition to human resources and management consulting work. Throughout her career, Joellen has been privileged to serve on numerous local, state and national committees. A personal and professional highlight for her was being on the International City/County Management Association (ICMA) Executive Board as a representative from the Northeast Region. Joellen regularly speaks in front of groups, and writes about a variety of local government topics, which include organizational analysis, generational diversity, succession planning, performance management, resume development and interviewing skills and techniques. She is dedicated to developing the next generation of managers and remains passionate about excellence in local government. PROFESSIONAL EDUCATION • Master of Public Administration, Northeastern University, Boston, MA • Bachelor of Economics, Worcester State College, MA • Senior Executive institute, Leading, Education & Developing (LEAD) Program, University of Virginia, Weldon Cooper Center for Public Service PROFESSIONAL DEVELOPMENT AND SPEAKING ENGAGEMENTS • Executive Recruiter Panel — Investing in the Next Generation of Leaders, NFBPA — Emerge 2020 • Re -Evaluating Your Employee Evaluation, MMA 2020 • Succession Planning for the Public Sector Webinar, NPELRA 2020 • What Does it Take — Landing Leadership Positions, ICMA 2019 • Achieving Your Leadership Potential Thinking Strategically About the Next Steps in Your Career, NFBPA 2019 • Succession Planning tips to Achieve Unity Through Diversity, MMA 2019 • Putting Your Best Foot Forward — Interview Skills for Women, including Posture, Presence and Bias, WCMA Women's Leadership Seminar 2018 • Tips for a Successful Recruitment Process — MMA 2018 • Hire Hard, Manage Easy — Tips for Getting the Best Employees, IPELRA 2018 • Achieving Your Leadership Potential: Thinking Strategically About the Next Steps in Your Career, LGHN 2018 Click here to view full biography at GovHRusa.com MEMBERSHIPS AND AFFILIATIONS • International City and County Management Association (ICMA), Member • ICMA — Task Force on Deputy/Assistant Managers 2017-2018, Current Member • Illinois City and County Management Association (ILCMA), Current Member • ICMA - Task Force on Women in the Profession 2012 — 2014, Member • ICMA - Conference Planning Committee 2010 — 2011, Chair PROFESSIONAL BACKGROUND 24 Years of Local Government Leadership and Management • Evanston, IL Director of Administrative Services 2009-2011 Director of Human Resources 2007-2009 • Catawba County, NC Assistant County Manager 2004-2007 • Barnstable, MA Assistant Town Manager 2000-2003 • Yarmouth, MA Assistant Town Administrator 1993-2000 • Northborough, MA Assistant Town Administrator 1992-1993 Acting Town Administrator 1991 Administrative Asst. to the Town Admin 1988-1990 • Holden, MA Intern 1987 Back to Agenda GovHR USAF GovTEMPS USA Rachel Skaggs is a Senior Vice President with GovHR USA and has over 10 years of experience in local government management. She has managed substantial capital and general budgets, developed utility policies, improved economic development initiatives, and handled multiple human resources functions. Rachel Skaggs has over 10 years of experience in local government management in Illinois, including the Village of Montgomery, Village of Schaumburg and the City of Princeton. She has managed substantial capital and general budgets, developed utility policies, improved economic development initiatives, and handled all human resources tasks. Rachel is a native of Walnut, Illinois and a graduate of Bureau Valley High School. She possesses a Master's Degree in Public Administration from Northern Illinois University in DeKalb, Illinois. Rachel served as the City Manager for Princeton from 2015 — 2019. Princeton is an active City located two hours west of Chicago on Interstate 80. Princeton is unique in that it provides all their own city services including electric, water, sewer, garbage, cemeteries, and a city -owned hospital (one of two left in the State of Illinois). For a town of 7,800 people the City has a budget of over $25 million. The community is known for its significant historic buildings, with two downtown districts placed on the National Register of Historic Places. During Rachel's tenure for the City of Princeton she completed numerous projects, including creating utility policies, developing operating and capital budgets, streamlining human resource operations, consolidating utility billing, refinancing debt and successfully negotiating multiple union contracts. Prior to her time with the City of Princeton, Rachel served as the management analyst for the Village of Schaumburg and for the Village of Montgomery. During her time as management analyst she was responsible for human resources tasks, capital improvement planning, budgets, special events, and community outreach. Rachel is passionate about community engagement, diversity inclusion and volunteerism. Rachel has co-authored two articles that focus on women in government and the history behind the low number of women in executive level positions in local government. Throughout her tenure as a City Manager, Rachel developed committees and commissions to help lead the City forward and to increase community engagement and volunteerism. Rachel believes that cities and towns all over can succeed with community interaction, citizen involvement, diversity inclusion and trust. PROFESSIONAL EDUCATION • Master of Public Administration, Northern Illinois University • Bachelor of Arts - English and Political Science, Northern Illinois University PROFESSIONAL DEVELOPMENT AND SPEAKING ENGAGEMENTS • Presentation on Females in Local Government, ICMA Conference, Phoenix, Arizona (2012) The Legacy Project ILCMA • Public Management Magazine article "Women Leading Government" co-authored with Heidi Voorhees • Public Voices XIII No. 2. article "Advancing Women in Local Government: The Case in Illinois" co-authored with Dr. Kimberly Nelson MEMBERSHIPS AND AFFILIATIONS • International City and County Management Association • Illinois City/County Management Association • Illinois Public Employer Labor Relations Association • The Legacy Project • Princeton Rotary Club PROFESSIONAL BACKGROUND • City Manager, Princeton, IL 2015 - 2019 • Management Analyst, Village of Schaumburg, IL 2012 - 2015 • Management Analyst/HR Manager, Village of Montgomery, IL 2009 - 2012 Back to Agenda 04 GovHR USA-q'q Ml� GOVTEMPS USA ----- aty ybrings over 25 years of experience in multiple public sector settings, focusing on human resources and administrative management. Katy's human resources areas of concentration have included organizational development, compensation, recruitment and retention and training and staff development. The cornerstone of Katy's career is with DuPage County Government and the DuPage County Health Department. At those organizations, she coordinated and participated in several agency -wide compensation studies utilizing and applying the Korn -Ferry (formally Hay Group) methodology. While working in public health, as Director of Organizational Development, Katy was directly responsible for the areas of quality improvement, compliance, and accreditation. In addition, she led agency wide initiatives focused on integrating services and improving client access to care. Some of these initiatives included: redesigning client intake processes, supporting the implementation of an electronic medical record and ensuring compliance with ACA requirements. Most recently, she worked with Elgin Community College and the Forest Preserve District of Kane County. Both of these opportunities highlight Katy's ability to engage and contribute to organizational effectiveness in a variety of public sector settings. Her broad depth of knowledge, professionalism, and approachable style have enabled her to build relationships at all levels within each organization and provide relevant, practical and valuable human resources support. Katy's philosophy on human resources and organizational development has always been that of a "business partner", she truly enjoys working on solutions that help to support the operational needs of the organization. PROFESSIONAL EDUCATION • Bachelor of Arts degree in Urban Studies from Elmhurst College • Certificate in Marketing Analytics from Udacity MEMBERSHIPS AND AFFILIATIONS • Society for Human Resources (SHRM) • Illinois Park and Recreation Association (IPRA) PROFESSIONAL TRAINING • SHRM-CP certified through the Society for Human Resources • Certified Time Management Trainer • Advanced Project Management PROFESSIONAL BACKGROUND Over 29 Years of Local Government Experience • Forest Preserve District of Kane County, Geneva, IL Director of Human Resources • Elgin Community College, Elgin, IL Director of Compensation and Talent Acquisition • DuPage County Health Department, Wheaton, IL Director of Organizational Development Human Resources Manager • DuPage County Government Interim Director of Human Resources Human Resources Manager Human Resources Supervisor Human Resources Generalist and Recruitment Specialist Back to Agenda R USA GOVTEMPS USA Alice Bieszczat is a Human Resources Specialist with GovHR USA, and brings over 20 years of experience spanning the private, non-profit and public sectors to the organization. Ms. Bieszczat has provided human resources consulting services for both Voorhees Associates and the PAR Group, as well as non-profit consulting services for clients including the Ann & Robert H. Lurie Children's Hospital of Chicago, the North Shore Senior Center, Aurora Healthcare and the Archdiocese of Milwaukee. Her most recent consulting assignments for GovHR USA have included Classification and Compensation Studies in Wisconsin, Indiana, Iowa, Illinois, Massachusetts and Michigan. Ms. Bieszczat also worked for the Chaddick Institute of Metropolitan Development at DePaul University. During her tenure there she helped implement programs advancing the field of urban planning and design review for municipalities in metropolitan Chicago. Her research on transportation innovations was published in the Transportation Research Journal and featured in national media such as the New York Times, Atlantic Cities and Planning Magazine. She has lectured on transportation innovations in conference, seminar and university settings. At Lurie Children's Hospital of Chicago, Ms. Bieszczat led the Foundation Gifts team in securing leadership gifts to support its community -based outreach programs and the construction of its new facility in downtown Chicago. Ms. Bieszczat began her career in telephony. As a Radio Frequency Engineer for Sprint Cellular and Alltel, she partnered with local maintenance technician teams to plan, design, implement and optimize cellular phone networks nationwide. PROFESSIONAL EDUCATION • Master's in Public Service Management, DePaul University, IL • Bachelor of Science in Mathematics, DePaul University, IL PROFESSIONAL DEVELOPMENT AND SPEAKING ENGAGEMENTS • Published research on transportation innovations in Transportation Research Journal and Transport Policy • Lecturer on Transportation Innovations PROFESSIONAL CONSULTING • Aurora Healthcare and the Archdiocese of Milwaukee • Ann & Robert H. Lurie Children's Hospital of Chicago • North Shore Senior Center 0 Logan Square Neighborhood Association PROFESSIONAL BACKGROUND More Than 20 Years of Experience in Private, Non -Profit and Public Sectors • GovHR USA/Voorhees Associates 2008; 2012 — Present • Chaddick Institute of Metropolitan Development at DePaul University, IL 2009 — 2012 • Lurie Children's Hospital of Chicago 2005 — 2008 • American Diabetes Association 2004 — 2005 • Accelerated Fundraising Solutions 2000 — 2003 • Sprint Cellular/Alltel 1996 — 2000 Back to Agenda =-GovHR usa� , GOVTEMPS USA Mysi Hall, MPA, PHR is the Communications and Human Resources Manager of GovHR USA. She joined in 2013 and has served a key role in internal human resources policies and procedures, benefits administration, risk management, payroll processing, interim staff placement and on -boarding, development of social media outreach, utilization of web -based tools, website maintenance, administrative assistance, event management, research and reporting. Through her government and non-profit administration career, Mysi has acquired varied experience in coordination of public efforts, public policy, marketing, grant writing, fundraising, event planning, research, program evaluation and community development. She has extensive technical skills and knowledge in web based programs, database administration, html, desktop publishing, and reporting. Mysi received her Bachelor's in Psychology with double minors in Urban Studies and Management from Wittenberg University (2003) and Master's in Public Administration (2005) from Northern Illinois University. As a graduate student, she served as an Administrative Intern for the Evanston City Management Office and as the Finance Graduate Intern for the City of Aurora, Illinois. Mysi is currently studying the Juris Doctorate program at Chicago -Kent Law School with a concentration in Employment and Labor Law. After graduating from NIU, Mysi accepted a position with the Village of Huntley as a Management Assistant, where she worked in Public Information, Planning and Transportation, Project Management, and Special Events. After leaving the Village of Huntley in early 2007, Mysi served as a Development Associate for Family Alliance, Inc., a non-profit day center for seniors. From 2008-2011, Mysi served as the Continuing Medical Education Manager for the AADEP, a non-profit professional association for disability evaluating physicians. In 2011, Mysi co-founded CitySquare Solutions, a public administration and technology consulting services firm. Additionally, Mysi achieved Professional Human Resources (PHR) Certification in April 2017. Mysi is currently President for the Legacy Project, an organization dedicated to the advancement of women in local government. PROFESSIONAL EDUCATION • Master's degree in Public Administration, Northern Illinois University, IL • Bachelor of Arts degree in Psychology with double minor in Urban Studies and Management, Wittenberg University, OH • Professional Human Resources (PHR) Certification PROFESSIONAL DEVELOPMENT AND SPEAKING ENGAGEMENTS • Succession Planning, Panelist — IAMMA, 2017 • Recruiting in the Digital Age, HR Association of Oakbrook, 2017 • Girl Power: Empowering Women in Leadership, Panelist - IAPD, 2019 MEMBERSHIPS AND AFFILIATIONS • Legacy Project, Board Member (2018-Present) • Legacy Project, Communications Committee Chair (2015-2020) • Legacy Project, Professional Development Committee Chair (2021-Present) Click here to view full biography at GovHRusa.com • Illinois Search and Staffing Association, Member • SHRM, Member • Former, IAMMA Member • Former, ILCMA Member PROFESSIONAL BACKGROUND 24 Years of Local Government Leadership and Management • Public Admin and Technology Consultant, Founder CitySquare Solutions, 2011-2016 • Education Manager, American Academy of Disability Evaluating Physicians 2008-2010 • Development Associate, Family Alliance, Inc, Senior Services Center, 2007-2008 • Management Assistant, Village of Huntley, IL 2006-2007 • Graduate Finance Intern, City of Aurora, IL 2004-2005 • Manager's Office Intern, City of Evanston, IL 2003-2004 • Manager's Office Intern, City of Springfield, OH 2O00-2003 Back to Agenda GovHR usa � GOVTEMPS USA LIST OF CURRENT CLASSIFICATION AND COMPENSATION AND OTHER STUDIES — February 2023 Bloomfield, CT - Classification and Compensation Study Capitol Region COG, CT — Job Descriptions Marshalltown, IA — Classification and Compensation Study North Aurora, IL — Classification and Compensation Study Crest Hill, IL — Compensation Study Geneva, IL — Classification and Compensation Study Highland Park Park District, IL — Classification and Compensation Study Lockport, IL — Compensation Study Plano, IL — Classification and Compensation Study Wilmette Park District, IL — Classification and Compensation Study Winnetka Park District, IL — Classification and Compensation Study Beverly, MA — Classification and Compensation Study Boylston, MA — Classification and Compensation Study Burlington, MA — Classification and Compensation Study Concord, MA — Classification and Compensation Study Danvers, MA — Classification and Compensation Study Falmouth, MA- Classification Study Framingham, MA — Classification and Compensation Study Lynn Public School District, MA — Classification and Compensation Study Middleton, MA — Classification and Compensation Study North Andover, MA Classification and Compensation Study Truro, MA — Classification and Compensation Study Walpole, MA — Classification and Compensation Study Watertown, MA — Classification and Compensation Study Wayland, MA — Compensation Study Weston, MA — Compensation Study Wenham, MA — Classification and Compensation Study Williamstown, MA — Classification and Compensation Study Jackson, MI — Classification and Compensation Study Mamaroneck, NY — Classification and Compensation Study Rye, NY — Classification and Compensation Study Centre Region COG, PA — Classification and Compensation Study Toledo, OH — Compensation Study Hartford VT — Compensation Study Buffalo Grove, IL — Grant Writing Services Lake Bluff, IL — Assessment Center St. Charles, IL — Equity & Inclusion Strategy Training Concord, MA — DEI Needs Assessment Troy, MI — Performance Evaluations Hillsboro, OR — Organizational Assessment and Workplace Study Ferguson Township, PA Strategic Plan Lander, WY — Grant Writing Services 630 Dundee Road, Suite 225, Northbrook, IL 60062 847.380.3240 1 GovHRusa.com EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING Back to Agenda CITY OF GALESBURG January 9, 2023 GovHR USA, LLC 650 Dundee Rd., Suite 270 Northbrook, IL 60062 Vendor # 18608 Dear GovHR USA, LLC, Illinois state lawmakers recently passed Public Act (P.A.) 102-03265. This act mandates specified taxing districts, including both home rule and non -home rule municipalities, to collect and publish certain demographic information provided by vendors and subcontractors doing business with the taxing district. Complete the section below disclosing any certifications your business may hold such as minority owned, women owned, veteran owned, and/or certified as a small business under the Small Business Administration (SBA) standards. MINORITY OWNED WOMEN OWNED VETERAN OWNED SMALL BUSINESS NOTAPPLICABLE Complete and return the form by Tuesday, January 31, 2023. Email: tmiller@ci.galesburg.il.us Fax: 309.343.4765 Mail: City of Galesburg, Attn: Tifani Miller, PO Box 1387, Galesburg, IL 61402-1387 Please contact me with any questions. Sincerely, Tifani Miller Purchasing Agent City of Galesburg 309/345-3678 309/343-4765fax tmiller@ci.galesburg.il.us City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-345-3678 www.ci.galesburg.il.us Back to Agenda GovHRUSA in, GOVTEMPS USA GALESBURG, ILLINOIS CLASSIFICATION AND COMPENSATION STUDY PRICE PROPOSAL February 20, 2023 We have proposed that the entire Study be conducted virtually; however, if Galesburg requests any in -person meetings, GovHR will provide the City with an additional estimate for travel and related expenses. GovHR has conducted several virtual studies since the start of the pandemic, resulting in significant cost savings to our clients. In keeping with the above statement of our usual practices, we estimate the fee for the entire study to be $31,200 and will agree to complete the study for this fixed fee of $31,200 plus Job Description Updates and other Optional Services — see below. Payment will be due as follows: 40% of the professional fees ($12,480) will be due after the initial project meeting, 40% ($12,480) will be due following delivery of the preliminary findings, and the balance of fees ($6,240) will be billed after the Study is completed. Invoices will be sent to the City and are payable within 30 days of receipt, after which a 2% monthly interest charge will accrue. The job descriptions are done after the rest of the Study is complete and are billed separately. Study Phase Breakdown Hour Cost Breakdown I. Meetings, Salary and Benefits Survey, Job Analysis Study preparation and project meeting (via video/conference calls) 2 hours $300 Meetings with City Manager, Finance and IT Directors regarding organizational 4 hours $600 assessment/department needs Establishing comparables Public sector 10 hours $1,500 Private sector 4 hours $600 Employee kickoff meetings (via Zoom or video presentation) 2 hours $300 Prepare and send out salary and benefits surveys Public sector 16 hours $2,400 Private sector 8 hours $1,200 Job evaluation analysis and establishment of job classification system Reading of JAQs/up to 49 JDs 10 hours $1,500 Employee interviews (via Zoom) 32 hours $4,800 Analyzing data and establishing classes 12 hours $1,800 Assigning of skill levels 12 hours $1,800 Review and evaluation of preliminary analysis with City representatives (via email and 8 hours $1,200 conference calls) FLSA review and recommendations 6 hours $750 Back to Agenda II. Salary and Benefits Survey Analysis Analyzing salary and benefits survey data Public sector Private sector 18 hours 14 hours $2,700 $2,100 Establishing new salary schedules 12 hours $1,800 III. Meetings with City representatives to Review Salary and Benefits Data and Job Classifications (via video and conference calls) 8 hours $1,200 IV. Draft and Final Report Preparation Writing draft report 16 hours $2,400 Final report 8 hours $1,200 V. Presentation of Findings 2 hours $300 VI. Training on Use of System 4 hours $600 PROJECT HOUR AND COST TOTAL 208 Hours $31,200 NOTE: If Galesburg accepts our proposal for this project, GovHR will for one (1) year from the date of the signature of this agreement, provide support services at no additional cost. This will include any telephone communication necessary by the staff with regard to any questions concerning the report. OPTIONAL SERVICES/COST: Progress Reports — It is customary to have periodic telephone conversations throughout the Study to give progress reports. There will be no charge for these periodic telephone updates. Site Visits — If the City chooses to have the Consultants make any on -site visits, there would be additional costs for the Consultant's time and expenses. Job Descriptions — Updates to job descriptions are $200 each; creating new job descriptions is $300 each. Additional Services — any additional services not covered in this Proposal and requested by the City will be billed at the rate of $150 an hour plus expenses, including assistance with employee appeals. This quote is good for a period of three months, after which prices may increase. Submitted By: GovHR USA Judith Schmittgens, Corporate Secretary Back to Agenda TOWN OF THE CITY OF GALESBURG Date: March 20, 2023 Agenda Number: 23-9005 TOWN FUND $7,242.07 GENERAL ASSISTANCE FUND $4,953.33 IMRF FUND $1,367.82 SOCIAL SECURITY/MEDICARE FUND $1,010.05 LIABILITY FUND AUDIT FUND TOTAL $14,573.27 4:51 PM TOWN of the City of Galesburg - TOWN Back to Agenda 03114/23 TOWN Payment Due Report March 1 to March 14, 2023 Type Date Num Name Memo Due Date Open Balance Current Bill 03/14/2023 40 Lora Cleaning Cleaning Township Bldg Feb 13-March 14, 2023 03/20/2023 320.00 Bill 03/14/2023 1141090-1 OSI Desk Tent Calendar Feb 1 order date 03/20/2023 12.11 Bill 03/14/2023 1138592-0 OSI Calendar Holder & Moistener order date Dec 13 03/20/2023 9.66 Bill 03/14/2023 022823 Water CityGalesburg EXPENSES Water & Sewer 116123 to 213123 03/20/2023 38.13 Bill 03/14/2023 022723 Ameren Illinois Service dates 1125123 to 2123/23 03/20/2023 477.82 Bill 03/14/2023 0444808 CityGalesburg GROUP INS April 2023 Group Insurance 03/20/2023 5,746.78 Bill 03/14/2023 0444809 CityGalesburg EXPENSES Vehicle Services 10122 thru 1123 03/20/2023 499.97 Bill 03/14/2023 0448709 CityGalesburg EXPENSES March 2023 Stratus 03/20/2023 107.60 Bill 03/14/2023 2023dues TO] —Clerk's Division Township Clerk 2023 Dues for Kelli Bennewitz 03/24/2023 30.00 Total Current 7,242.07 1 -30 Total 1 - 30 > 30 Total > 30 TOTAL 7,242.07 based on AIP Aging Detaii Page 1 3:40 PM TOWN OF THE CITY OF GALESBURG - GA 03/14123 General Assistance Advance Payment Report Cash Basis March 1 - March 14, 2023 Date Num Income Expense 601 • Gen Assistance - Food 02/08/2023 G15646 Total 601 - Gen Assistance - Food 602 - Gen Assistance - Rent 03101 /2023 24314 03/03/2023 24319 03/07/2023 24316 03/07/2023 24321 Total 602 • Gen Assistance - Rent 605 • Gen Assistance - P & H 03/03/2023 24317 03/03/2023 24317 03/08/2023 G 15647 Total 605 • Gen Assistance - P & H 612 • Gen Assistance - Miscll-ndrylTra 0310312D23 24318 03/07/2023 24320 fjg1 03/0812023 G15630 Total 612 • Gen Assistance - Misoll-ndry/Tra 613 • Emergency Assistance - Rent 03/01/2023 24315 03/07/2023 24322 Total 613 - Emergency Assistance - Rent 614 . Emergency Assistance - Utility 03/10/2023 24 '326 Total 614 - Emergency Assistance - Utility Total Expense Net Income Name Memo Hy-Vee Main St # 1216 Food Assist for LL Galesburg Towers G15671 Security Deposit for Kimberly... LL KCHA G15673 Shelter Assist for h y _.. LL KCHA Shelter Assist for I a 170 S. We... LL Brown, Patsy Shelter Assist for i @ 711 ... Box Drop Mattress G15637 from 2/16123 - part 1 of 2 for pu... Box Drop Mattress C15674 from 312123 - part 2 of 2 for the ... Purple Hangar Clothing Assist for 2/17 LL KCHA Laundry Laundry Assist for _ _y @ 255 ... LL KCHA Laundry Laundry Assit for V Apt# 422 Hy-Vee Main St # 1216 Food Assist for LL Stein, Barry Emerg Assist El5672 for LL ]Rentals, Inc. Emerg Shelter Assist for ... City WATER Galesburg E15687 Emerg Assist Water for I Back to Agenda Paid Amount Paid Date Check # 100.00 319 100.00 311 50.00 313 M31q 17.00 17.00 31-1 340.00 424.00 313 293.00 147.00 31.50 .3!g 471.50 10.00 11-3 pia 20.00 'a 1-7 9-y32+� 29.78 34 Z� 59.78 ;-y31s 1,000.00 1,000.00 2,000.00 31�fl v43ZG 420.33 420.33 3,475.61 -3,475.61 Twnship Reporting for Trustees (Paid Out Report) Page 1 3:41 Ply, TOWN OF THE CITY OF GALESBURG - GA Back to Agenda 03/14/23 General Assistance Payment Due Report March 1 through March 14, 2023 Type Name Feb 28 - Mar 14, 23 Bill Big Lots Bill Big Lots Bill Big Lots Bill Big Lots Sill Big Lots Bill Big Lots Bill Big Lots Bill Big Lots Bill Big Lots Bill City TRANSIT Galesburg Bill City TRANSIT Galesburg Bill Courtney & Aldrich, LLC Bill Hy-Vee Main St # 1216 Bill Hy-Vee Main St # 1216 Bill Hy-Vee Main St # 1216 Bill Hy-Vee Main St # 1216 Bill Hy-Vee Main St it 1216 Bill Shoe Sensation Feb, 28 - Mar 14, 23 Num Date Memo Amount Open Balance 3100028449 G... 0311312023 G15624 Household Supply As... 97.01 97.01 3100028447_G... 03/13/2023 615645 Household Supply As --- 100.00 100.00 3100028258_G... 03/13/2023 G15669 Household Supply As... 50.00 50.00 3100028251 G... 03/13/2023 G15632 Personal Essen Assi... 48.57 48.57 3100028256 G... 03113/2023 G15651 Household Supply As... 99.64 99.64 3100028448 G... 03/13/2023 G15642 Household Supply As... 50.85 50.85 3100028446_G... 03/13/2023 G15626 Household Supply As... 81.06 81.06 3100028445 G... 03/13/2023 G15586 Personal Essen Assi... 24.21 24.21 3100028444 G... 03/13/2023 G15613 Household Supply As... 49.53 49.53 0444754_G156... 03/13/2023 G15622 Other Transport Assi--- 15.00 15.00 0444754_G156... 03/13/2023 G15668 Other Transport Assi... 20.00 20.00 6527 03/14/2023 Consulting Services 212123 an... 425.00 425.00 G15640 03/13/2023 G15640 P&H Assist for A - 52.14 52A4 G15653 03/13/2023 G15653 Food Assist for r 50.00 50.00 G15658 03/13/2023 G15658 Food Assist for; 49.36 49.36 G15667 03/13/2023 G15667 Food Assist 74.81 74.81 G15663 03/13/2023 G 16663 Food Assist for? 97.54 97.54 7416230309 03/13/2023 G15652 P&H Assist for 75.00 75.00 1,459.72 1,459.72 Township Reporting for Trustees Page 1 4:57 PM IMRF FUND Back to Agenda 03114123 Account QuickReport Accrual Basis Feb thru March 14, 2023 Type Date Name Memo Split Amount 107 • Cash in Bank -IMRF FUND Liability Check 02/06/2023 1 JAN 2023 Employer Snare 215 • IMRF WH-676.41 Check 02/1012023 Service Charge 470 - Bank Service Fee -15.00 Liability Check 03/02/2023 1 FEB 2023 Employer Share 215 - IMRF WH-676.41 Total 107 - Cash in Bank- IMRF FUND-1,367.82 TOTAL -9 3R7 R7 GL Account QuickReport Page 1 4:56 PM 03/14/23 Accrual Basis SSMC FUND Account QuickReport Feb thru March 14, 2023 Back to Agenda Type Date Name Memo Split Amount 108 • Cash in Bank - SSMC FUND Transfer 02/07/2023 ACH Transfer to F&M 128 IL Funds - SSMC FUND 2,000.00 Transfer 02/28/2023 Funds Transfer SSMC January 2023 - TOWN 106 Cash in Bank - TOWN FUND -1,497.10 Transfer 02/2812023 Funds Transfer SSMC January 2023 to GA Fund 150 Due To/From Other Funds -842.63 Transfer 02/28/2023 Funds Transfer SSMC February 2023 to TOWN Fund 106 Cash in Bank - TOWN FUND -1,437.66 Transfer 02/28/2023 Funds Transfer SSMC February 2023 to GA Fund 150 Due To/From Other Funds -872.83 Transfer 03/03/2023 Funds Transfer Redistribute JAN SSMC to TOWN 106 Cash in Bank -TOWN FUND -2,339.73 Transfer 0310312D23 ACH Transfer to F&M fin anticipation of Feb & Mar distributi... 128 - IL Funds - SSMC FUND 6,000.00 Total 108 - Cash in Bank- SSMC FUND 1,010.05 TOTAL 1,010.05 GL Account QuickReport Page 1 Back to Agenda PA011III: TRUSTEE LETTER TOWN OF THE CITY OF GALESBURG MARCH 20, 2023 AGENDA ITEM: Agenda for the Annual Town Meeting to be held Tuesday, April 11, 202, at 6:00 p.m., 121 West Tompkins Street, Township Hall. SUMMARY RECOMMENDATION: It is recommended by the Township Supervisor and Township Clerk that the agenda for the Annual Town Meeting is approved as presented. BACKGROUND: 60 ILCS 1/30-10 states the time and place of holding an annual township meeting and provides that the Township Board at their prior meeting shall approve the agenda. Notice shall be given by the Town Clerk by posting written or printed notices in three of the most public places in the township at least fifteen days before the meeting and published in at least one newspaper. The Town Clerk will post notice at City Hall, the Township and Knox County Assessor's offices, the Knox County Courthouse and the Galesburg Public Library. Notice will also be published in the Galesburg Register -Mail. BUDGET IMPACT: There is no budget impact. SUPPORTING DOCUMENTS: 1. Agenda Prepared by: KRB Page 1 of 1 Back to Agenda ANNUAL TOWN MEETING THE TOWN OF THE CITY OF GALESBURG Tuesday, April 11, 2023 6:00 p.m. 121 West Tompkins Street - Township Hall Citizens can submit public comments in advance of the meeting by emailing kbennewi@ci.galesburg.il.us. Comments must be received one hour prior to the posted start time of the meeting to be addressed. 1. Call to Order -Town Clerk 2. Election - Town Moderator 3. Administer the Oath of Office to Town Moderator 4. Minutes of the Annual Town Meeting held April 12, 2022 5. Town Clerk to present: a) Notice of the Annual Town Meeting - Proof of Publication b) Posting of the notices of the meeting. The same will be made part of the permanent records of the meeting. 6. Town Clerk to present the 2022 Annual Reports of the Supervisor of the Town of the City of Galesburg 7. Motion to accept the Supervisors report and place on file as part of the permanent record. 8. Motion to accept the Audit Report for the year ended December 31, 2021, by PHILLIP, SALMI + ASSOCIATES, LLC, Certified Public Accountants. 9. Additional Business 10. Public Comment 11. Adjournment PAC Test Report DOCUMENT GALL?SI3l;ItG RESULT ®ro P D FDUA FOUNDATION Title March 20, 2023 City Council Agenda Filename 03202023 City Council Packet(1).pdf Language Tags Pages Size en 10244 202 29 MB 0 The PDF/UA requirements checked by PAC are fulfilled. 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