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04032023 City Council Packet(1)
C itI-J)L cou cl*l Agenda 55 W. TOMPKINS STREET GALESBURG, IL 61401 WWW.CI.GALESBURG.IL.US CITY OF GALESBURG City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers April 3, 2023 Galesburg City Council meetings are streamed live on the City's website and Comcast channel 7. 5:30 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from March 20, 2023 Consent Agenda #2023-07 23-2020 Resolution Reserving the city's 2023 private activity bonding authority 23-3010 Bid Annual seal coating contract 23-8006 Bills and Advance Approval and warrants drawn in payment of same Checks Passage of Ordinances and Resolutions 23-1005 Ordinance Sale of City owned real estate (Final Reading) 23-2021 Resolution Ameren Logistics Park permanent easement 23-2022 Resolution Authorizing submittal and acceptance of the aviation fuel tax allocation Bids, Petitions and Communications Public Comment City Manager's Report Miscellaneous Business (Agreements, Approvals, Etc.) 23-4027 Approve External Agency Funding 23-4028 Approve Urban Ag Grant for Libby's Corner 23-4029 Approve Addition of PSB Junior Systems Administrator position to exempt salary schedule 23-4030 Approve First Amendment to Warming Shelter Agreement with Knox County Housing Authority 23-9007 Bills Town Business Closing Comments Adjournment CITY MANAGER'S OFFICE I Operating Under Council — Manager Government Since 1957 CITY COUNCIL MEETING City Manager's Report April 3, 2023 CONSENT AGENDA #2023-07 Item 23-2020 Reserving the city's 2023 private activity bonding authority Staff recommends approval of a resolution reserving the City's 2023 private activity bonding authority. If the bond authority is not committed to a local project, ceded to another entity or reserved by May 1, 2023, then the unallocated bond cap will go back to the Governor's office for use elsewhere in the state. There is not typically a large demand and at this point there is not a specific project for the use of the private activity bonds. However, in order to allow the ability to continue to work on possible options, the City Council would need to reserve the bond authority for future use. If a City project does not surface, the City has the ability to cede its unused authority to QCREDA (Quad Cities Regional Economic Development Authority) later in the year, as has been done in previous years. Item 23-3010 Sealcoat for 2023 Staff recommends approval of the bid in the amount of $323,483.65 from Gunther Construction for the 2023 annual seal coating contract. This contract is for black rock seal coating for various seal coat roadways located primarily in the east section of the City. Two bids were received for this project, with Gunther Construction submitting the low and best bid. The bid for this project was within estimates, and it is anticipated that the project will be completed in August. There are sufficient funds budgeted for the work in 2023 in the Motor Fuel Tax fund (Fund 11) for the work on City streets and the Utility Tax fund (Fund 59) for the park roads. Item 23-8005 Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item 23-1005 Sale of City Owned Real Estate (Final Reading) Staff recommends approval of an ordinance authorizing the sale of 12 city -owned lots. In order to initiate the possible sale of any of the lots, the attached ordinance must be approved by the City Council. The sale of any of the properties would eliminate the need for City maintenance (i.e. weed mowing); and at the same time place the properties back on the property tax roll. If this ordinance is approved, bids will be accepted, with the bid opening tentatively scheduled for the May 15, 2023 City Council Meeting. Page 1 of 3 Item 23-2021 Ameren Logistics Park Permanent Easement Staff recommends approval of entering into an easement agreement with Ameren Illinois to support connectivity of a proposed solar project in the Galesburg Business Park to the electrical grid. On June 18, 2018, the City Council approved leasing land at the Galesburg Business Park for the purposes of establishing a new solar array project. The energy generated from this solar project needs to be connected to the electrical grid via Ameren Illinois. Ameren has therefore requested a perpetual easement from the City of Galesburg to construct the necessary infrastructure to connect to the solar project. An easement would roughly be 20 feet wide by 60 feet long and located in the northeasterly section of the solar project site. Item 23-2022 Aviation Fuel Tax Allocation Staff recommends approval of a resolution authorizing submittal of the uniform application for state grant assistance for the city's portion of the state sales tax on aviation fuel, and execution of the resulting grant agreement. A portion of the state sales tax on aviation fuel is annually returned to airport owners and is subject to Federal Aviation Administration (FAA) revenue -use requirements. Annually, airport owners, such as the city, need to apply to IDOT for their appropriated allocation. This application is for a total appropriation of $46,860.67. The city may use these funds for any purpose for which airport revenues may be lawfully used. BIDS, PETITIONS AND COMMUNICATIONS CITY MANAGER'S REPORT MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 23-4027 External Agency Funding Staff recommends approval of external agency funding as listed in the attached summary chart for a total expenditure of $110,000. Twenty-four organizations submitted applications, requesting a total of $215,147 in funding, to support various events, programs, and services. $110,000 has been budgeted for fulfilling these requests. The funding requests vary by project, with 19 of the applications focusing on events, and five applications on providing a service or assistance. All funding applications were reviewed by the City Manager and a committee of staff members in order to prioritize the impact of each proposed project. All of the projects and services submitted represent positive events and services in our community. However, as external agency requests for funding have trended upward each year, and budgetary constraints limit the city's ability to fund all requests, it is recommended to prioritize the projects submitted, and fund at the amounts listed on the attached summary chart to stay within budget. Item 23-4028 Urban Ag Grant for Libby's Corner Staff recommends approval of a $25,000 Urban Agriculture Grant for Libby's Corner. The proposed project includes the planting and cultivating of assorted fruit trees. The fruit would be available to pick at no charge to community members with the excess being donated to Riverbend Food Bank. The project will also focus on youth engagement and education, being open to youth groups, elementary schools, college students, and senior citizens. The grant funds will be utilized for startup costs such as water service installation, crops, and equipment. Once Page 2 of 3 the grant funds are depleted the owner plans to use personal funds to cover yearly maintenance costs. Item 23-4029 PSB Junior Systems Administrator Position Staff recommends approval of the addition of a PSB Junior Systems Administrator (22EX) position, which will provide the public safety building with two dedicated IT professionals instead the current employment of just one IT employee for public safety technology needs. This addition will ensure a more sustainable solution for meeting IT needs, and will help alleviate strain on the current position. A budget adjustment will be made to pay for the position. Pending ETSB's approval, 20% of the cost will be paid through the 911 Fund. Item 23-4030 First Amendment to Warming Shelter Grant Agreement Staff recommends approval of a first amendment to the Grant Agreement with Knox County Housing Authority for operation of a winter warming shelter. At the December 5, 2022 City Council meeting, a grant agreement with Knox County Housing Authority was approved, which provided for the City of Galesburg to provide funds, not to exceed $76,000, to Knox County Housing Authority for the operation of a winter warming shelter from December 12, 2022 to March 31, 2023. The Knox County Housing Authority in partnership with the Salvation Army has successfully operated a winter warming shelter and has asked for an extension of the time frame, through April 15, 2023, in order to help transition individuals from the shelter to other housing options. The shelter will still cease operations after March 31, 2023, and the total not to exceed grant award will remain at $76,000. This amendment will simply extend the time period for use of the funds through April 15, 2023 for the limited purposes of paying sheltering costs to assist winter warming shelter patrons with transitioning to other housing options. These expenses may include hotels, rent, or other housing related deposits and expenses. TOWN BUSINESS Item 23-9007 Town Bills Respectfully submitted, Gerald C. Smith, Sr. City Manager Page 3 of 3 Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois March 20, 2023 5:30 p.m. Called to order by Mayor Peter Schwartzman at 5:30 p.m. Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis, Kevin Wallace, Dwight White, Jaclyn Smith -Esters, Sarah Davis, and Larry Cox, 8. Also Present: City Manager Gerald C. Smith, Interim City Attorney Paul Mangieri, and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present. The Pledge of Allegiance was recited. A moment of silence was observed in lieu of an invocation. Council Member Smith -Esters moved, seconded by Council Member Dennis, to approve the minutes of the City Council's regular meeting from March 6, 2023. Roll Call #2: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. Presentation: Plaques honoring railcar families Presentation: Youth Commission Report CONSENT AGENDA #2023-06 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 23-2016 Approve Resolutions 23-13 and 23-14 authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2023, through June 30, 2024, and authorizing the acceptance of Special Warrant 5333(b) and Certificates and Assurances. 23-2017 Approve Resolutions 23-15 in acceptance of the OSLAD Grant award for H.T. Custer Park, with the authorizing of the Mayor to sign the 2022 OSLAD Grant Agreement. March 20, 2023 Page 1 of 12 23-2018 Approve Resolution 23-16 in acceptance of the BAAD Grant award for the restrooms at the Lake Storey Park East Boat Ramp area, with authorization of the Mayor to sign the BAAD Grant Agreement. 23-3009 Approve the bid from Martin Tractor in the amount of $92,000 with trade for the purchase of two new John Deere 5075E cab utility tractors for the Parks & Recreation Department. 23-5002 Receive the City of Galesburg 2022 Annual Report. 23-8005 Approve bills in the amount of $947,056.55 and advance checks in the amount of $602,330.59. Council Member White inquired about the tractors for the Parks & Recreation Department. Elizabeth Varner, Parks & Recreation Director, will send the specifics to Council Members. Council Member Wallace moved, seconded by Council Member Davis, to approve Consent Agenda 2023-06. Roll Call #3: Ayes: Council Members Hix, Dennis, Wallace, Smith -Esters, Davis, and Cox, 6. Nays: None Absent: None Abstain: Council Member White, 1. Chairman declared the motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 23-1005 Ordinance on first reading directing the sale of twelve City -owned vacant lots. 23-1006 Ordinance on first reading authorizing the submission of the Section 5311 and Downstate Public Transit Operating Assistance Grant applications for the period of July 1, 2023, through June 30, 2024, to provide public transportation. Council Member Dennis moved, seconded by Council Member Davis, to move agenda item 23-1006 to final reading. Roll Call #4: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. March 20, 2023 Page 2 of 12 Council Member Dennis moved, seconded by Council Member Smith -Esters, to approve Ordinance 23-3695 on final reading authorizing the submission of the Section 5311 and Downstate Public Transit Operating Assistance Grant applications for the period of July 1, 2023, through June 30, 2024, to provide public transportation. Roll Call #5: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. 23-1007 Ordinance on first reading amending authorization for the proceeds of the General Obligation Bonds, Series 2023, to be used for the following projects: • City's share of H.T. Custer Park reconstruction project $395,625 • H.T. Custer ball field improvements $100,000 • Hawthorne pool rehabilitation $2,890,075 • Irwin Street reconstruction, Grove Street to Losey Street $500,000 • Community Center initial costs $1,000,000 Council Member Cox asked the City Manager to explain the definition of arbitrage in layman's terms for the public. Gloria Osborn, Finance & IS Director, stated that arbitrage is when bonds are sold and the interest rate at which they are sold is compared to how much money will be made on the investment. In this case, if the City does not spend the money timely, the City has to pay back some of that interest income to the IRS. She stated that it is basically a bonus if the money is spent, not necessarily a penalty. Council Member Smith -Esters inquired about the timeline of the ordinance should it be approved. City Manager Smith stated that if approved it would be immediate. She asked if this amendment is being proposed because there isn't enough time to spend the bond money. The City Manager stated that this amendment is not being recommended by staff. Council Member White asked for information from the other Council Members who are in favor of the amendment. Council Member Cox stated that the City Manager brought up the concern of arbitrage if Churchill wasn't started soon and this was a way to address those issues. Council Member Cox stated that the City could use the money that was designated for other projects for Churchill and then pay those back with the bond money. The Mayor pointed out that this scenario could only work if money was budgeted for those projects and that if not, then this bait and switch would not work. Public Works Director, Wayne Carl, stated that four out of the five projects noted in the amendment have been budgeted. Council Member White asked that since the projects have been budgeted, why move funding from one pocket to another. Council Member Cox stated that this would be done in order to March 20, 2023 Page 3 of 12 avoid arbitrage. He is concerned about spending the bond proceeds in a timely manner since there is still no plan for the community center. Council Member Smith -Esters stated that at their last meeting, an agreement for a study with Farnsworth for Churchill was postponed. Council Member Cox stated that it was his understanding that this study was going to provide a floor plan and that a very small portion of the study was to provide for a public meeting. He is in favor of a public meeting but does not want to begin a design for the building when the needs are still unknown. He also stated that the Churchill site is still a concern in the community. He noted that the location for a center could change after the election. Council Member Smith -Esters stated that we need to remember what democracy is and that this site was approved on a 4 to 3 vote. Each Ward has roughly 4,100 residents and whoever gets the most votes wins. We should trust in this process as it is the foundation of America. Council Member Smith -Esters moved, seconded by Council Member White, to move agenda item 23-1007 to final reading. Roll Call #6: Ayes: Council Members Hix, Wallace, White, Smith -Esters, and Davis, 5. Nays: Council Members Dennis and Cox, 2. Absent: None Chairman declared the motion carried. Council Member Smith -Esters moved, second by Council Member White, to approve the ordinance on final reading amending the authorization for the proceeds for the use of the General Obligation Bonds, Series 2023, to be used for the following projects: • City's share of H.T. Custer Park reconstruction project $395,625 • H.T. Custer ball field improvements $100,000 • Hawthorne pool rehabilitation $2,890,075 • Irwin Street reconstruction, Grove Street to Losey Street $500,000 • Community Center initial costs $1,000,000 Roll Call #7: Ayes: Council Members Hix, Dennis, and Cox, 3. Nays: Council Members Wallace, White, Smith -Esters, and Davis, 4. Absent: None Chairman declared the motion failed. 23-2019 Council Member Cox moved, seconded by Council Member Smith -Esters, to approve Resolution 23-17 dedicating funds derived from the Home Rule Tax approved on December 19, 2022, to infrastructure and community improvement expenses. These funds will be kept in a restricted fund account. Roll Call #8: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. March 20, 2023 Page 4 of 12 Nays: None Absent: None Chairman declared the motion carried. BIDS, PETITIONS, AND COMMUNICATIONS PUBLIC COMMENT Linda Miller addressed the Council and stated that she doesn't understand why the Farnsworth Study was delayed and moved to May 1st. She understood the study would show what could go into a community center, and she specifically pointed out that Council Member Cox was concerned about the danger of not staying on schedule but then voted to postpone the vote. She asked what the motive was and that if Council Member Cox does not want the Churchill site then it needs to be made clear where he would like one located. She feels that he does not want the City to be in the community center business at all but instead of being honest, has taken action to directly harm the City by intentionally delaying the project. Ms. Miller stated that the amended ordinance tonight only allows for $1 million for a community center, and she knows that everyone understands that that small amount would be impossible for such a center. At the last meeting, Reverend Jowers spoke about individuals destroying the very thing they are trying to protect when they don't get their way. She imagines some Council Members waiting with a lit match ready to set the entire idea of a community center up in flames. She stated that maybe the election will provide those people but maybe it won't, but one thing that was accomplished was that Council Member Cox made it clear that he is against this project to the point of harming the very City he claims to be protecting. She stated that Council Member Cox's actions speak louder than his apparent support of a community center. Council Member Cox stated that since he was personally attacked he wanted to respond to Ms. Miller; however, he added that he would have preferred to speak in private where he can discuss greater details of his position. He noted that he has stated all along that he is in favor of the former library as a location and realizes that it would take some time before the building would be available and created into a community center. This has been his proposal since the beginning and that he has not tried to harm the City but instead move the project forward and use the bond proceeds for other projects to avoid arbitrage (other project dollars would then be put into a community center). There was no intention to "burn down" a community center or the City, but instead delay the project at Churchill and move it to the former library. He added that if Ms. Miller has any questions, he would be happy to talk to her at any time. Jerry Ryberg addressed the Council and encouraged everyone to watch The Boy, the Mole, the Fox and the Horse on Apple TV, which recently won an Oscar for best animated short film feature. He also discussed psilocybin mushrooms. Bonnie Ericson addressed the Council and stated that she would prefer a community center at the former library, which would be more centrally located. Her thoughts are that a basketball court of some sort could also be built in the building in the future. She added that she prays for unity and that even when everyone disagrees they can still be respectful to each other. March 20, 2023 Page 5 of 12 Robert Cain stated that he appreciates the Council and noted that his family desperately needs a community center. He also stated that the former Harley-Davidson building could be a good use for a bowling alley. Reverend Andrew Jowers addressed the Council and stated his appreciation for Council Member Davis. He stated that there is an upcoming election and that all of them have been elected to represent their Wards but that he hasn't heard from Council Member Hix or Dennis this evening on the most controversial issues, mainly the community center. He stated that Council Member Cox says that he has his Master's Degree in Public Administration, the same degree as the City Manager, and that the University of Illinois at Springfield is a fantastic institution that he also graduated from the same school, but that it's not Harvard. Reverend Jowers stated that the City Manager just started with the City in November and there seems to be an orchestrated effort to demean him and make him look bad. He is new to the job and has community support. He believes that there is a creator and that he doesn't like sin, which will block prayers, prosperity, and kill people. He believes there is a serious problem with sin that is going on in the City. He believes that Council Member Cox is the spokesperson for others since he has not heard from any other Council Members on the bond issue. He feels that there is a mindset going around in this City that if people have money they have power and can pull strings on what they want to happen. He stated that the wealthy have never been great advocates for the middle class. He also believes that some rich people in this community could pay for the community center but that it is not their mindset, but instead wish to keep it all for themselves -- many of whom are sitting at the dais now. These individuals don't know anyone who is poor or personally interact with a poor person on a daily basis. He stated that they may think they're going to win the election but they should probably ask the former Mayor how that turned out. Council Member Dennis responded to Reverend Jowers by stating that when he comes up to speak he always singles out him and Council Member Hix for some reason. He also stated that Council Member Cox is not his voice or spokesperson but he does agree with his comments at this meeting. He also stated that he is not in the top 1% of wealthy individuals in our community and he would appreciate it if he would not put him in a situation where he has to defend himself. He added that he talked about sin and that there is no one in this place that doesn't sin. The Mayor asked Council Member Dennis to complete his thoughts and wrap up his comments and that he should not be having an exchange with the public. Tom Simkins addressed the Council and announced that we lost a great public servant in the County this week in Pat Hennenfent. He also stated that he worked with Council Member Cox for many years and all the staff would likely agree that he does his homework and is honest. He isn't in Ward 7 but feels that he has received undeserving disparaging comments. Everyone is trying to do their best and that the 4 to 3 votes are hurting the community, especially on large dollar items. He stated that it is upsetting to hear people come down on others. March 20, 2023 Page 6 of 12 Linda Lewis addressed the Council and stated that she is very passionate about a lot in our community but is not in favor of the Churchill location. She believes in having something big and bold, but that the Council needs to do what is responsible and what they can afford. Estimates for Churchill increase each time it's discussed and the City is still trying to figure out what is going into a community center. This project is going in so many different directions that it is hard to comprehend. She noted that if she were to apply for a small business loan through the City, she would be required to have had a business plan, financials, and a clear vision for her path to success. She is also concerned that the City will end up duplicating what other businesses and not -profits already offer in our community. She feels that when discussing the community center and the money that will be spent, it should be considered what is already available in the community so that the City is not competing. Deanna Trout addressed the Council and stated other non-profit organizations could share resources at a community center and be under one roof. She noted such programs as a food pantry, tutoring, daycare, etc. CITY MANAGER'S REPORT A. Traffic Advisory Committee March 2023 Report B. 2023 COPS Grant - COPS Hiring Program (CHP) is a competitive award program designed to provide funding directly to law enforcement agencies to hire additional law enforcement officers in an effort to increase their community policing capacity and crime prevention efforts. Each award will support up to 75 percent of an officer for three years. There is a minimum 25 percent local match requirement. The consensus of the Council was to move forward with applying for the grant, which is due mid -May. Mayor Schwartzman announced that this is Public Works Director Wayne Carl's last meeting and thanked him for his service. He has been a diligent employee for many decades for Galesburg and has worked on most of the projects you see around the community. Council Member White moved, seconded by Council Member Smith -Esters, to sit as the Town Board. The motion carried. TOWN BUSINESS 23-9005 Trustee Dennis moved, seconded by Trustee Davis, to approve Town bills and warrants to be drawn in payment of same. Fund Title Amount Town Fund $7,242,07 General Assistance Fund $4 953.33 IMRF Fund $1,367.82 Social Security/Medicare Fund $1 010.05 Liability Fund March 20, 2023 Page 7 of 12 Audit Fund Total $14,753.27 Roll Call #9: Ayes: Trustees Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. 23-9006 Trustee Smith -Esters moved, seconded by Trustee Davis, to approve agenda for the Annual Town Meeting, scheduled for Tuesday, April 11, 2023, 6:00 p.m., at the Township Office. Roll Call #10: Ayes: Trustees Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. Trustee Smith -Esters moved, seconded by Trustee White, to resume as the City Council. The motion carried. MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.) Council Member Wallace moved, seconded by Council Member Davis, to reconsider agenda item 23-4023. Roll Call #11: Ayes: Council Members Wallace, White, Smith -Esters, and Davis, 4. Nays: Council Members Hix, Dennis, and Cox, 3. Absent: None Chairman declared the motion carried. 23-4023 Council Member Smith -Esters moved, seconded by Council Member Davis, to approve the proposal submitted from GovHR in the amount of $31,200 to complete a Compensation, Classification and Organizational study for exempt and non -represented employees. Council Member Davis stated that the City needs to pay City employees what they are worth and that this study would allow the opportunity to recruit and retain employees and to pay them fairly. Council Member Cox stated that he hopes this study will not be shelved as was the case with the last study that was done in 1988. Council Member Wallace apologized to citizens for not approving the study previously and that he needed clarity on some issues. He has always been a union employee and that all employees are vital and that the City is blessed with great staff who deserve to have a study completed. March 20, 2023 Page 8 of 12 Roll Call #12: Ayes: Council Members Wallace, White, Smith -Esters, and Davis, 4. Nays: Council Members Hix, Dennis, and Cox, 3. Absent: None Chairman declared the motion carried. CLOSING COMMENTS Council Member White stated that he prays before every meeting that God works in him to say the right things and use him as a tool. He agrees that there are a lot of 4 to 3 votes but that it is democracy in action. He has heard the comments about no plan for Churchill but stated that when the City bought the Logistics Park there was no plan for that either. He noted that he has a plan for South Street, Monmouth Boulevard, the Dale Kelly Tot Lot, and would have liked the community center at Cooke School. He reminded everyone that he has only one vote, but that all votes count whether the Council Member was elected or appointed. Council Member White stated that the 4th Ward is economically oppressed and has heard it said that people won't visit the Ward. He stated that people cannot afford the Pavilion, which was paid for with taxpayers dollars and that when the community center was sold, residents were promised that another one would be developed. He also stated that people have the right to say anything they want to a Council Member and that they have to take it. He hopes everyone can move forward. On a side note, he noted that residents need to take down old political signs which are making the City look ugly. Council Member Smith -Esters wished everyone a happy spring and thanked Wayne Carl for his service and that he will be missed. She thanked everyone who spoke and attended the meeting and noted that not everyone agrees with each other all the time but that they are still friends. She stated that in 2022, $11 million was lost in the City's gaming machines, which is staggering to her. The City only received $579,000 and noted that she has been trying to work with the State of Illinois to change the percentage received and feels that communities deserve to have a larger portion of the monies. She also pointed out that fencing should be going up around the former Broadview this week. Council Member Smith -Esters announced that she was lucky enough to attend a celebration at Allen Chapel AME called Women Follow the Lord's Call, which was a great two-hour event. She noted a quote by Desmond Tutu, "There comes a point where we need to stop just pulling people out of the river. We need to go upstream and find out why they're falling in." She feels this is so important to the City -- to find out what's wrong with our community and why everyone is fighting against each other. Instead everyone needs to come together and help each other rise up. She will always do this in Galesburg and considers this her new motto. Council Member Davis stated that democracy has been talked about a little bit tonight, as well as the various attacks. In the United States right now, pretty much exclusively with conservative groups, attacks are being brought against everything from people's personal medical decisions to what clothing, make-up people are allowed to wear in public to what version of history is being taught in schools because it could make some people uncomfortable in school. She feels March 20, 2023 Page 9 of 12 this is a big problem and that we need to push back and make it clear that our own lives are our responsibility. The vitriol perpetuated, mainly against the queer community, has to be pushed back against. She is an out and loud queer woman who is engaged to a transgender non -binary person and there are people who want them dead. She just wants to make it clear so that everyone is aware since she interacts with it on a daily basis and she will keep bringing it to the forefront so that everyone remembers what isn't in front of their faces every day -- a fight for their lives. Council Member Davis also reminded everyone that there is an election on April 4th and that vote by mail is still available until March 30th. She also noted that residents could also get registered by going to City Hall. Council Member Cox stated that he wanted to correct something that he stated at the last candidate forum where he noted that nearly three quarters of the people surveyed said they wanted the City to spend $5 million or less on a community center. Actually, just over half of those surveyed are the correct number. Council Member Cox also congratulated Deputy Chief Hostens on graduating from the FBI Academy. He also thanked Wayne Carl for his many years of service. He added that in 2002, when Maytag closed, there were major cuts in City staff and Wayne stepped up and took on more work, including supervising a whole other division in Public Works. When the study was done about rerouting the former Santa Fe rail lines around Galesburg, Wayne took on more work and then took on the three grade separations. He also assisted in the Quiet Zones. There were many projects with the Illinois Commerce Commission, Department of Transportation, and other consultants that Wayne took on and he can't thank him enough for his hard work and professionalism. Council Member Hix stated that he has greatly appreciated everything Wayne Carl has done for him and provided over his time as an alderman. He always provided answers and took care of issues and he will be missed. He also congratulated Deputy Chief on his many hours of hard work at the FBI Academy. He expressed his condolences to Pat Hennenfetns family and stated that he was a friend and colleague. Council Member Dennis thanked Wayne Carl as well and added that he has always gone above and beyond the call of duty. He also pointed out that his 17-year-old grandson is in attendance for the meeting. Council Member Wallace appreciated the presentation of the Hispanic boxcar families and added that their heritage is so important to our community. He noted that he is honored to be affiliated with these individuals as his grandfather built wooden boxcars. He reported that he was able to attend a skate party sponsored by Mr. Coleman, which was well attended. He also had the privilege of having dinner with firefighters who are working on expanding diversity in the Department. Council Member Wallace also expressed his condolences to the family of Pat Hennenfent, a fellow Warren County resident. He added that he will miss Wayne Carl and thanked him for his March 20, 2023 Page 10 of 12 service and reiterated that he is always impressed with City staff and thanked them for their work and love of the community. Mayor Schwartzman stated that what he thinks is going on in the community at this time is the acceptance of a false narrative that is all over the local and national media. This narrative is that we are living in horrible times, have no money, no future and no options, and because this is heard over and over again it begins to ring true. People start locking their doors, buying weapons, creating dividing lines, and he thinks we have to reject all of this as a community. He noted that if you visit his Mayor's Facebook page, you will find that he has started to regularly post on things that he thinks have been falsely reported, specifically the finances of the City. He believes that many of these comments are absolutely false and that the numbers will bear truth to this. He understands that people may disagree on how much should be spent or invested, but to say that there is no money for our children or elders is based upon fear. The City has done a great job over the last several years to ensure that we are in good financial status and able to invest $4 million in a new pool, and other projects. Speaking specifically about Churchill and the concept that the City should have a business plan, the Mayor stated that we are not a business, which is lost on a lot of people. Every single meeting allows for voting on specific steps through a process, and that it takes a long time is simply how government functions. He noted that we have an Executive Summary that spells out everything that has been done for a community center. Every step has come before the Council for a vote and a plan is developing, which will take time. He adamantly stated that very little has been spent on a community center to date due to the fact that it has not been decided what is wanted in a center. He believes criticisms along this line are false and that many recognize it, and for those who don't, he hopes they reconsider. He thanked Mr. Carl again for the past twelve years he has worked with him and his responsiveness with the best information he could provide and reiterated that he will be missed. He noted that he had a chance to attend the skate park as well, which continues to develop after sitting empty for years, and has been started by an African American entrepreneur. The City has funds that are now available for these types of projects and feels that this is what makes Galesburg great and thanked Mr. Spinks for believing in Galesburg. He also stated that there is a solar park that is being installed at the Logistics Park, more than a $2 million investment, and another project will happen next year as well. There are other things going on at the Logistics Park that cannot yet be discussed because of the private nature of the ventures. The Mayor added that he loves the idea of having a tree -lined Monmouth Boulevard as suggested by Council Member White. Lastly, the Mayor noted the ceremony that happened at the beginning of the meeting where contributions were recognized by different people and their families. He believes it is amazing that we still have people living in our city that used to live in railroad cars and is glad they were recognized with the four plaques. He thanked Carl Sandburg students who took the initiative to contact members of their community who were open with these stories. March 20, 2023 Page 11 of 12 Council Member Cox moved, seconded by Council Member Smith -Esters, to adjourn into Executive Session at 7:38 p.m. for the purposes of discussing property acquisition (5 ILCS 120/2 (c)(5) and the approval of the executive session minutes from March 6, 2023 (5 ILCS 120/2 (c)(21). Roll Call #13: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. During the Executive Session, Council Member Cox, seconded by Council Member Wallace, to adjourn the Executive Session at 7:52 p.m. Roll Call #14: Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7. Nays: None Absent: None Chairman declared the motion carried. Peter D. Schwartzman, Mayor Kelli R. Bennewitz, City Clerk March 20, 2023 Page 12 of 12 COUNCIL LETTER CITY OF GALESBURG APRIL 3, 2023 AGENDA ITEM: Resolution reserving the City's 2023 private activity bonding authority. SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommended that the resolution be approved. BACKGROUND: Each year before May 1st the City Council must make a decision regarding the use of the City's private activity bonding authority that is allocated to the City by the State. If the bond authority is not committed to a local project, ceded to another entity or reserved by May 1, 2023, then the unallocated bond cap will go back to the Governor's office for use elsewhere in the state. For 2023 the City's available bond allocation is $3,565,440, which is based on a private activity allocation of $120 per capita from the State of Illinois (City's population estimate of 29,712 per State of Illinois Guidelines and Procedures). The private activity bonds allow for a private manufacturer of tangible goods acquire fixed assets including land, buildings, machinery and equipment under certain circumstances. They can also be used for private developer to acquire fixed assets including land, buildings, and equipment for low-income or senior housing projects. These entities can utilize the City's volume cap to issue the tax-exempt debt if all other IRS criteria are met. There is not typically a large demand and at this point there is not a specific project for the use of the private activity bonds. However, in order to allow the ability to continue to work on possible options, the City Council would need to reserve the bond authority for future use. If a City project does not surface, the City has the ability to cede its unused authority to QCREDA (Quad Cities Regional Economic Development Authority) later in the year, as has been done in previous years. BUDGET IMPACT: There would be no direct impact upon the budget if the bond authority is reserved. SUPPORTING DOCUMENTS: 1. Resolution 2. Request from QCREDA Prepared by GUG Page 1 of 1 RESOLUTION NO. A RESOLUTION RESERVING 2023 VOLUME CAP FOR PRIVATE ACTIVITY BOND ISSUES, AND RELATED MATTERS WHEREAS, the City of Galesburg, Knox County, Illinois, (the "Municipality") is a municipality and a home rule unit of government under Section 6 of Article VII of the 1970 Constitution of the State of Illinois; and WHEREAS, the Internal Revenue Code of 1986 provides that the amount of private activity bonds which may be issued by the Municipality as a constitutional home rule unit is equal to its population multiplied by $120; and WHEREAS, according to an official Bureau of the Census population estimate set forth in the State of Illinois Guidelines and Procedures for the Allocation of Private Activity Bonding Authority in Accordance with the Tax Reform Act of 1986 and 30 ILCS 345 of the Office of the Governor, effective January 1, 2023 (the "Guidelines and Procedures"), the most recent census estimate of resident population of the City of Galesburg is 29,712, providing the Municipality with a volume cap of $3,565,440 for the year 2023; and WHEREAS, Section 146 of the Internal Revenue Code of 1986, as amended (the "Code"), provides that such volume cap may be reserved and allocated to certain tax-exempt private activity bonds; and WHEREAS, the Illinois Private Activity Bond Allocation Act, 30 Illinois Compiled Statutes 2004, 34511 et seq., (the "Act"), as supplemented and amended, and the Guidelines and Procedures, provides that a home rule unit of government may reserve its allocation of volume cap or may transfer its allocation of volume cap to any other home rule unit of government, the State of Illinois or any agency thereof or any non -home rule unit of government; and WHEREAS, it is now deemed necessary and desirable by the Municipality to reserve its entire volume cap allocation for calendar year 2023 to be applied toward the issuance of private activity bonds, or to transfer such volume cap allocation, as permitted by this Resolution; NOW, THEREFORE, BE It and It Is Hereby Resolved by the City Council of the City of Galesburg, Knox County, Illinois, in the exercise of its home rule powers, as follows: SECTION ONE. That pursuant to the power and authority granted by and under Section 6 of Article VII of the 1970 Constitution of the State of Illinois, Section 146 of the Code, the Act and the Guidelines and Procedures, the Municipality hereby reserves volume cap in the principal amount of $3,565,440, which is all of the volume cap of the Municipality for the year 2023. Such volume cap shall be applied toward the issuance of private activity bonds or shall be transferred as directed by the Mayor or any other proper officer or employee of the Municipality without any further action required on the part of the Municipality, and the adoption of this Resolution shall be deemed to be an allocation of such volume cap to the issuance of such bonds; provided, that any transfer of volume cap shall be evidenced by a written instrument executed by the Mayor or any other proper officer or employee of the Municipality. SECTION TWO. That the Mayor, the City Clerk and all other proper officers, officials, agents and employees of the Municipality are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents and certificates as may be necessary to further the purposes and intent of this Resolution. SECTION THREE. That the provisions of this Resolution are hereby declared to be separable, and if any section, phrase or provision of this Resolution shall for any reason be declared to be invalid, such declaration shall not affect the remainder of the sections, phrases and provisions of this Resolution. Approved this day of , 2023, by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: ATTEST: Peter Schwartzman, Mayor Kelli R. Bennewitz, City Clerk QCREDA QUAD CITIES REGIONAL ECONOMIC DEVELOPMENT AUTHORITY 622 Nineteenth Street • Moline • Illinois 61265 • Tel: 866-325-7525 • Web: www.gcreda.com February 27, 2023 The Honorable Peter Schwartzman, Mayor City of Galesburg 55 W. Tompkins St., P. O. Box 1387 Galesburg, IL 61402-1387 Dear Mayor Schwartzman: The Quad Cities Regional Economic Development Authority (QCREDA) respectfully requests consideration for the transfer of your uncommitted 2023 Home Rule Volume Cap to QCREDA for economic development and housing projects. We have mutually benefited from working with other communities that have allowed QCREDA to successfully issue over $205,108,824 in bonds that have created over 2,618 jobs. QCREDA has developed relationships with home rule communities and other regional development authorities in working together to accommodate the Volume Cap needs of their projects. At the end of the calendar year, Volume Cap can be carried forward for three years, but once carried forward. We have developed a mutually beneficial relationship among communities, counties, and other regional development authorities to share this valuable resource for the benefit of the region. As you may be aware, home rule communities receive a direct allocation in 2023 equal to their population times $120. The 2023 State of Illinois Allocation guidelines identify Galesburg's population at 29,712, so your 2023 Volume Cap Allocation is $3,565,440. You are required to obligate this allocation by May V of each calendar year or it automatically goes back to the State of Illinois for reallocation to other agencies. If the City of Galesburg would consider passing an ordinance transferring their 2023 allocation to QCREDA prior to May 1", then QCREDA would be able to keep this cap until December 3 1 " and for the following three years. QCREDA is interested in serving in this capacity to develop a relationship with home rule communities to promote economic development in the region. We respectfully request if you don't intend to obligate your volume cap that you allow us to use it to benefit the residents of QCREDA. I have taken the liberty of enclosing a draft Ordinance for your review and a form of letter to the Governor's Office with notification of the transfer. These actions would need to take place by May Pt. Please call me at 217-836-9553 or by email at warrenribley@qcreda.com if you have any questions. Please send a copy of the Ordinance/Resolution and notification letter to the Governor's Office of Management and Budget and a copy to us as well to QCREDA Capitol Office, PO Box 9079, Springfield, IL 62791. Sincerely, Warren Ribley Executive Director 23-3010 CITY OF GALESBURG COUNCIL LETTER APRIL 3, 2023 AGENDA ITEM: Bid for 2023 annual seal coating contract. SUMMARY RECOMMENDATION: The City Manager, Interim Director of Public Works, City Engineer, Director of Parks and Recreation and Purchasing Agent recommend approval of the bid in the amount of $323,483.65 from Gunther Construction, a Division of UCM, Inc. of Galesburg, I L. BACKGROUND: This contract is for black rock seal coating for various seal coat roadways located primarily in the east section of the City. Additional locations for sealcoating park roads will be Machen Drive and Picnic Drive in Lake Storey Park, Leisure Lane and S. Treadwell Drive in Lincoln Park, and a portion of the Bunker Links parking lot. A location map is provided showing the proposed locations. The contractor has 30 calendar days to complete the work. The project was advertised in the Register Mail, in the Illinois Department of Transportation Bulletin to all contractors statewide, and on the City's website. Eight (8) bid proposals were sent out to contractors that typically perform this work, and two (2) bids were received. The low bidder is Gunther Construction, a Division of UCM, Inc. in the amount of $323,483.65. Of the bid, $61,159.84 is for the park roads portion of the project. The remaining $262,323.81 of the bid will go towards City sealcoat streets. The bid for this project was within the estimated amount anticipated for the work and City staff recommend approval of the bid. It is anticipated that the project will be completed in August. BUDGET IMPACT: There are sufficient funds budgeted for the work in 2023 in the Motor Fuel Tax fund (Fund 11) for the work on City streets and the Utility Tax fund (Fund 59) for the park roads. SUPPORTING DOCUMENTS: 1. Bids sent to: Gunther Construction, a division of UCM, Inc., Galesburg, IL Beniach Construction Company, Inc., Tuscola, IL Brandt Construction, Milan, IL McCarthy Improvement, Davenport, IA Valley Construction, Rock Island, IL Advanced Asphalt, Princeton, IL DMS Contracting, Inc., Mascoutah, IL Helm Civil, Freeport, IL 2. Bid Tabulation 3. Location Maps Prepared by: AJG Page 1 of 1 CITY OF GALESBURG Purchasing Operating Under Council- Manager Government Since 1957 2023 SEAL COAT BIDDER NAME: Gunther Construction Cc Brandt Construction Co Section: 23-01003-58-GM BIDDER ADDRESS: 816 N Henderson St 700 4th Street West Bid Date: 3/22/2023 CITY/STATE/ZIP: Galesburg, IL 61401 Milan, IL 61264 ATTENDED BY: T. MILLER/A. GAVIN Bid Bond Bid Bond UNIT UNIT QTY UNIT ITEM PRICE TOTAL PRICE TOTAL 15405.5 SQ YD BIT. SURFACE TREATMENT A-1 BLACK ROCK PARKS $ 3.97 $ 61,159.84 $ 3.40 $ 52,378.70 73070.7 SQ YD BIT. SURFACE TREATMENT A-1 BLACK ROCK CITY STREETS $ 3.59 $ 262,323.81 $ 4.15 $ 303,243.41 TOTAL COST 1 $ 323,48 1 $ 355,622.11 TOTAL SHEET HIMWICH DR. AVE SECTION # SHEETS NO. HACKBERRY ROAD GARDEN LANE PARK —y ARCADIA i o � TORREY PINES ROAD 23-01003-58-GM 3 1 HILLCREST DRIVE LANE AWE GLENEAGLES ROAD Fq�R 8� W BENNER AWE GS AVE � s m DR. E DA N ST L[IDIE YATES F-11:11:]F-ST] a ICHWOOD DRI`h D ST. GEBROO DRIVE DRIVE SANBORN EFIFER -D I HOLLYCREST W I PERIAL rc 0 DRIVE i CIRCLE A TST F PINEHURST ROAD OLD WARSON COURT ST.. COURT HNST ❑ ❑ ❑ ❑ 5T. � W 0 NOT TO SCALE MARY 5T w DUDLEY KLEIN AVE. i DUD REENLE OTTOSON 'REENULF ST ST. ST. LENI 71ST � OSAGE ❑ ST � ❑ ❑ _ U ST E. GRO xT (V TECK _V AWE ST �G i j CAMPBELL it ❑ ST AVE. SUMMIT ST E NOR w ST ST N 3 74 LANE � 9� 9 RIS u 0 Pueuc 150 3 r PENN. A a Q ST ❑ pqT S ARE 5 wA I cTDN a MULBERRY ST E I M KI 11 ❑o < 150 IS A ❑� E. SOUTH ST EI o 3 VIRGINIA AVE O E — x ST OO❑�❑❑ n ® a DEI E. BARRIEN ST. S T G A L E S B U R G 6 41. ST AVE CONGER ST. MAIDEN LANE ❑ GDND BSTE ST 91 5 F] D dt0 ST E CLAY ST. o ,�` 2N \ Black Rock Seal CITY MAP 2023 SEAL COAT PROJECT SECTION # 23-01003-58-GM FOURTH ST m CHAPP A� CITY STREETS - MFT INDIANA COURT SECTION # TOTAL SHEET SHEETS NO. Bunker Links 23-01003-58-GM 3 2 Liesure Ln & TrecdweU Dr Mcchen Dr & Picnic Dr 150 NOT TO SCALE CITY L ITS SERNCE d DRIVE "B" MACNAN O DRIVE~ C DRIVN'EEW CURLEY �O JOE E. ANDERSON DRI aaP11 le GOLF COURSE o LEDFORD RED LANE 0 OAK HE RAMP LAKE 0 ' TREAD S T NOLL T DR. r O L COTTONWOOD O COTTONCOURT WOOD WOODCOCK � u LANE D ROAD 3 O g p0 O = N u 34 J U ? a m CURY Z COURT a J PARK RD. L 34 PL. / u / o CERINE � COURT / 19 TON b o QRaa*� 17 / SMALL 5 20 DRIVE ST. CORNELIA = Black Rock Seal C RT a y / 21 C CIR PARKS MAP 0 2023 SEAL COAT PROJECT O SECTION # 23-01003-58—GM a 18 DRIVE1e PARKS ROADS —NON—MFT NACKBERRY ROAD Machen Or & Picnic Or N LAKE STOREY ROAD MACHEN OR ❑RIVE SECTION # TOTAL SHEET SHEETS NO. Liesure Ln & S TreadweLL Or 23-01003-58-GM 3 1 3 r m c m m r z m S TREAOWELL �v O 03 �P co Bunker Links 0 150 SCALE:1" = 150' = Black Rock Seal PARKS MAP 2023 SEAL COAT PROJECT SECTION # 23-01003-58-GM PARKS ROADS - NON-MFT Accounts Payable Transactions by Account User: shelms Printed: 03/28/2023 - 5:28PM Batch: 00012.03.2023 Account Number Vendor Description Date 23-8006 Back to Agenda CITY OF GALESBURG Amount PO No 001-0000-10701-00 Tyler Technologies, Inc 01/24 - 02/24 - License/Maintenance & Hosting 03/28/2023 362.60 001-0000-10801-00 Advance Auto Parts Oil Filters 03/28/2023 26.20 001-0000-10801-00 Advance Auto Parts Return Credit - Oil Filter - Manufacture Defect 03/28/2023 -10.48 001-0000-10801-00 Advance Auto Parts Oil Filters 03/28/2023 20.08 001-0000-10801-00 Advance Auto Parts Transmission Filters 03/28/2023 67.14 001-0000-10801-00 Napa Auto Parts Filter 03/28/2023 21.19 001-0000-10801-00 Napa Auto Parts Return of Filters 03/28/2023 -23.19 001-0000-10801-00 Napa Auto Parts Filters 03/28/2023 44.38 001-0000-10801-00 Valley Distribution Corp. Hydraulic Fluid 03/28/2023 884.40 001-0000-10802-00 Herr Petroleum Corp 7,000.00 Gal Uleaded Ethanol 03/28/2023 20,490.72 0000092355 Subtotal for Divison: 0000 21,883.04 001-0110-61000-00 Office Specialists, Inc. Copy Paper 03/28/2023 46.99 001-0110-61000-00 Office Specialists, Inc. Copy Paper 03/28/2023 46.99 001-0110-61700-00 Office Specialists, Inc. Toner 03/28/2023 138.49 Subtotal for Divison: 0110 232.47 001-0115-54500-00 Municipal Clerks of Illinois Spring Seminar - KBennewitz EGugliotta 03/28/2023 150.00 Subtotal for Divison: 0115 150.00 001-0120-54500-00 Janet Lytle Mileage - IPELRA Seminar - Oak Brook IL - JLytle 03/28/2023 238.42 Subtotal for Divison: 0120 238.42 001-0145-51010-00 Law Offices of Miller, Hall & Triggs 02/23 Service 03/28/2023 147.00 Subtotal for Divison: 0145 147.00 001-0160-51000-00 Credit Collection Partners 02/23 Service 03/28/2023 458.75 001-0160-51500-00 Gatehouse Media Ads - Notice to Bidders - -Acct# 857927 03/28/2023 425.22 001-0160-59520-00 Eciel Burns 03/20/23 City Council Meeting - Youth Commission 03/28/2023 30.00 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 1 Back to Agenda Account Number Vendor Description Date Amount PO No Subtotal for Divison: 0160 913.97 001-0205-51000-00 US Sterling Capital Corp., Inc. Select Bank 03/28/2023 241.32 001-0205-51000-00 US Sterling Capital Corp., Inc. Flagler Bank 03/28/2023 240.66 001-0205-51000-00 US Sterling Capital Corp., Inc. FirstBank Southwest 03/28/2023 241.97 001-0205-51000-00 US Sterling Capital Corp., Inc. Merrick Bank 03/28/2023 245.67 001-0205-51000-00 US Sterling Capital Corp., Inc. Financial Federal Bank 03/28/2023 45.12 Subtotal for Divison: 0205 1,014.74 001-0207-55800-00 Thompson Electronics Company TV, Wall Mount, Cable, Removal of SmartBoard 03/28/2023 3,397.50 001-0207-55800-00 CodeMantra U.S. LLC Full -Service ADA Document Remediation for 100 documents 03/28/2023 5,000.00 0000092407 Subtotal for Divison: 0207 8,397.50 001-0306-55000-00 IPOC IPOC Membership - 5 Members 03/28/2023 50.00 001-0306-55400-00 Werner Restoraton Services, Inc. Board Up Service - 1150 W Carl Sandburg Dr 03/28/2023 409.98 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 1456 Moshier 03/28/2023 30.00 001-0306-55400-00 Kendall Zimmerman Pickup/Disposal Services - 620 N Cedar 03/28/2023 806.62 001-0306-55400-00 Kendall Zimmerman Pickup/Disposal Services - 826 Monroe St 03/28/2023 42.00 001-0306-55400-00 Kendall Zimmerman Pickup/Disposal Services - 84 Division 03/28/2023 257.00 001-0306-55400-00 Werner Restoraton Services, Inc. Board Up Service - 29 Public Square 03/28/2023 438.48 001-0306-55400-00 Kendall Zimmerman Pickup/Disposal Services - 625 Brown Ave 03/28/2023 42.00 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 243 N Farnham St 03/28/2023 30.00 001-0306-55400-00 Werner Restoraton Services, Inc. Board Up Service - 1017 W Second 03/28/2023 358.34 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 750 Clark 03/28/2023 30.00 001-0306-55400-00 Kendall Zimmerman Pickup/Disposal Services - 653 S Pearl 03/28/2023 904.58 001-0306-55400-00 Werner Restoraton Services, Inc. Board Up Service - 477 W South St 03/28/2023 439.84 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 135 Lincoln 03/28/2023 30.00 001-0306-55400-00 Kendall Zimmerman Pickup/Disposal Services - 234 N Farnham 03/28/2023 48.00 001-0306-55400-00 Kendall Zimmerman Pickup/Disposal Services - 374 S Pearl 03/28/2023 275.00 001-0306-55400-00 Kendall Zimmerman Pickup/Disposal Services - 950 S Henderson 03/28/2023 236.00 001-0306-55400-00 Kendall Zimmerman Pickup/Disposal Services - 208 Ohio 03/28/2023 281.00 001-0306-55400-00 Werner Restoraton Services, Inc. Board Up Service - 173 Garfield 03/28/2023 1,738.98 001-0306-55400-00 Kendall Zimmerman Pickup/Disposal Services - 348 E Third 03/28/2023 37.50 001-0306-55400-00 Kendall Zimmerman Pickup/Disposal Services - 114 S Ivan 03/28/2023 78.00 001-0306-55400-00 Werner Restoraton Services, Inc. Board Up Service - 224 N Broad St 03/28/2023 309.34 001-0306-55800-00 City Blue Technologies, Llc 03/23 Service Contract 03/28/2023 131.25 001-0306-61000-00 Office Specialists, Inc. Folders 03/28/2023 10.89 001-0306-61000-00 Office Specialists, Inc. Pens 03/28/2023 37.63 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 2 Account Number Vendor Description Back to Agenda Date Amount PO No 001-0306-61000-00 Office Specialists, Inc. Plates, Forks 03/28/2023 13.74 001-0306-61000-00 Office Specialists, Inc. Plates, Forks, Cups 03/28/2023 14.86 Subtotal for Divison: 0306 7,081.03 001-0410-54500-00 Matthew Kirgan Meals - T.H.E. Conference - Champaign IL-MKirgan 03/28/2023 34.00 001-0410-54500-00 Aaron Gavin Meals - THE Engineering Conference - Champaign IL - AGavin 03/28/2023 34.00 001-0410-55800-00 City Blue Technologies, Llc 03/23 Service Contract 03/28/2023 131.25 001-0410-61000-00 Office Specialists, Inc. Plates, Forks, Cups 03/28/2023 14.87 001-0410-61000-00 Office Specialists, Inc. Plates, Forks 03/28/2023 13.75 Subtotal for Divison: 0410 227.87 001-0445-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 9.92 001-0445-55500-00 Valley Distribution Corp. Core Charge 03/28/2023 20.00 001-0445-57500-00 Aramark Uniform Serv. Inc. 03/23 Service 03/28/2023 88.20 001-0445-57500-00 Aramark Uniform Serv. Inc. 03/23 Service 03/28/2023 67.98 001-0445-62500-00 Ford of Galesburg Gasket #164 03/28/2023 1.60 001-0445-62500-00 Advance Auto Parts Ignition Coil #164 03/28/2023 51.65 001-0445-62500-00 Advance Auto Parts Fuel Filter #164 03/28/2023 7.69 001-0445-62500-00 Napa Auto Parts Spark Plugs #164 03/28/2023 8.50 001-0445-62500-00 Midstate Manufacturing, Inc. Hose #170 03/28/2023 152.96 001-0445-62500-00 Pomp's Tire - Galesburg Tires #164 03/28/2023 329.42 001-0445-62500-00 Napa Auto Parts Spark Plugs #164 03/28/2023 59.50 001-0445-62500-00 Napa Auto Parts Wheel Seal #164 03/28/2023 46.06 001-0445-62500-00 Midstate Manufacturing, Inc. Hose #170 03/28/2023 139.10 001-0445-62500-00 Midstate Manufacturing, Inc. Hose #170 03/28/2023 78.98 001-0445-62500-00 Midstate Manufacturing, Inc. Hose #170 03/28/2023 85.94 001-0445-63000-00 Advance Auto Parts Clay Oil Absorbant 03/28/2023 449.75 001-0445-63000-00 Advance Auto Parts Duct Tape 03/28/2023 10.11 001-0445-63000-00 Lawson Products, Inc. Washers, Lock Nuts, Hex Nuts 03/28/2023 402.10 001-0445-63000-00 Midstate Manufacturing, Inc. O-Rings 03/28/2023 14.25 001-0445-63000-00 Napa Auto Parts Air Tool Lube 03/28/2023 7.29 001-0445-63000-00 Napa Auto Parts Brush Parts Cleaner, Brush 03/28/2023 11.90 001-0445-63000-00 Lawson Products, Inc. Nuts, Washers, Screws 03/14/2023 212.88 Subtotal for Divisor: 0445 2,255.78 001-0450-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 44.66 001-0450-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 780.30 001-0450-55700-00 Howe Overhead Doors, Inc. Serviced 5 doors, Operators 03/28/2023 335.00 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 3 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0450-55700-00 Howe Overhead Doors, Inc. Removed Pneumatic Edges from Doors 03/28/2023 225.00 001-0450-55700-00 Four Seasons Pest Control 03/23 Service 03/28/2023 40.00 001-0450-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 909.00 001-0450-61000-00 Office Specialists, Inc. Toner 03/28/2023 308.36 001-0450-62500-00 Napa Auto Parts Door Handle #141 03/28/2023 138.16 001-0450-62500-00 Advance Auto Parts Brake Kit #141 03/28/2023 278.17 001-0450-62500-00 Advance Auto Parts Oil Filter #304 03/28/2023 2.62 001-0450-62500-00 Advance Auto Parts Boot Kit #141 03/28/2023 6.49 Subtotal for Divison: 0450 3,067.76 001-0505-51000-00 Campion, Barrow & Assoc. Law Enforcement Testing MSchmutz 03/28/2023 455.00 001-0505-51500-00 Gatehouse Media Ads - Galesburg Police - Acct # 867518 03/28/2023 310.50 Subtotal for Divison: 0505 765.50 001-0510-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 4.96 001-0510-54500-00 Kendra Rogers Fuel - SWIC Police Academy - Belleville IL - KRogers 03/28/2023 102.37 001-0510-54500-00 Southwestern Illinois College Basic Law Enforcement Training Academy for Officer KRamirez KRog 03/28/2023 14,018.00 001-0510-55000-00 Motorola Solutions, Inc 03/23 Service 03/28/2023 78.00 001-0510-55000-00 Justice Clearinghouse NACA ACO I with NACA Membership, NACA Individual Membership 03/28/2023 422.00 001-0510-55500-00 Municipal Electronics Inc Repair of Falcon HR Amp and GHS Amp 03/28/2023 349.89 001-0510-55500-00 Municipal Electronics Inc 4 Radar Certifications 03/28/2023 185.00 001-0510-55800-00 Grayshift LLC Operator Certificate Voucher 03/28/2023 300.00 001-0510-55800-00 Tyler Technologies, Inc 03/23 - 12/23 - License/Maintenance & Hosting 03/28/2023 1,813.40 001-0510-55800-00 Pen -Link, Ltd Software License, Training Subscription 03/28/2023 2,657.76 001-0510-61000-00 Gregory R Flores Parking Violation Notice Cards 03/28/2023 146.00 001-0510-61700-00 Southern Computer Warehouse Acrobat Pro Licenses 03/28/2023 1,460.19 001-0510-62500-00 Ford of Galesburg Driveshaft #24 03/28/2023 127.71 001-0510-62500-00 Ford of Galesburg Throttle Body #404 03/28/2023 51.90 001-0510-62500-00 Ford of Galesburg Sender #25 03/28/2023 20.00 001-0510-62500-00 O'Reilly Auto Parts Lug Nut #24 03/28/2023 4.95 001-0510-62500-00 O'Reilly Auto Parts Lug Nut #24 03/28/2023 9.50 001-0510-67500-00 Artistic Engraving Name Bars -RCudd 03/28/2023 37.00 001-0510-67500-00 Ray O'Herron Co., Inc. Armorskin Base Poly LS 8371-DUtsinger 03/28/2023 49.49 001-0510-67500-00 Ray O'Herron Co., Inc. Shirts - JPawlak 03/28/2023 391.44 001-0510-67500-00 Ray O'Herron Co., Inc. Shirt - RSage 03/28/2023 67.49 001-0510-67500-00 Ray O'Herron Co., Inc. Armorskin Base Poly LS 8371 - KRamirez 03/28/2023 148.47 001-0510-67500-00 Ray O'Herron Co., Inc. Shirts, Pants, Jackets - Parks 03/28/2023 1,151.86 0000092412 0000092340 0000092340 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 4 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0510-67500-00 Ray O'Herron Co., Inc. Pants - SCromein 03/28/2023 88.67 001-0510-67500-00 Ray O'Herron Co., Inc. Traffic Vest, Belts - Parks 03/28/2023 144.87 001-0510-67500-00 Ray O'Herron Co., Inc. Armorskin Base Poly LS 8371 - JPerez 03/28/2023 49.49 001-0510-67500-00 Ray O'Herron Co., Inc. Street shirt LS DK NAVY 8373 - NHarlan 03/28/2023 62.99 001-0510-67500-00 Ray O'Herron Co., Inc. Armorskin Base Poly SS 8372 -DUtsinger 03/28/2023 134.97 001-0510-67500-00 Ray O'Herron Co., Inc. Armorskin Base Poly LS 8371 - NHarlan 03/28/2023 148.47 001-0510-67500-00 Ray O'Herron Co., Inc. Shirts - KSmalls 03/28/2023 310.44 001-0510-67500-00 Ray O'Herron Co., Inc. Armorskin Base Poly SS 8372 - NHarlan 03/28/2023 134.97 001-0510-67500-00 Ray O'Herron Co., Inc. Pants - PRuggles 03/28/2023 161.98 001-0510-67500-00 Ray O'Herron Co., Inc. Armorskin Base Poly SS 8372 - KRamirez 03/28/2023 134.97 001-0510-67500-00 Ray O'Herron Co., Inc. Pants - MSemington 03/28/2023 161.98 001-0510-67500-00 Ray O'Herron Co., Inc. Shirts,Pants - MMcLaughlin - Shirts,Pants - RCudd 03/28/2023 683.91 001-0510-67500-00 Ray O'Herron Co., Inc. SHIRT US WMNS 8670W - KRogers 03/28/2023 175.47 001-0510-67500-00 Ray O'Herron Co., Inc. JACKET, TCSHELL NAVY LR 9820 - DUtsinger 03/28/2023 265.49 001-0510-67500-00 Ray O'Herron Co., Inc. BII Vest - KSmalls 03/28/2023 426.27 001-0510-67500-00 Ray O'Herron Co., Inc. Street shirt LS DK NAVY 8373 -DUtsinger 03/28/2023 62.99 001-0510-67500-00 Ray O'Herron Co., Inc. SHIRT S/S POLY 8675W - KRogers 03/28/2023 175.47 Subtotal for Divison: 0510 26,920.78 001-0550-54500-00 Jessica Spurrier Mileage - MABAS Conference -Bloomington IL - JSpurrier 03/28/2023 151.68 001-0550-54500-00 Fox Valley Technical College Approach to Sex Offender Managment - DBowers 03/28/2023 295.00 001-0550-61000-00 Office Specialists, Inc. Staple Remover, Scissors,Tape 03/28/2023 132.86 001-0550-61000-00 Office Specialists, Inc. Toner 03/28/2023 451.42 001-0550-61000-00 Office Specialists, Inc. Paper 03/28/2023 19.59 001-0550-61000-00 Office Specialists, Inc. Toner 03/28/2023 225.71 001-0550-85500-00 Knox County Sheriffs Department 04/23 Share ofAmublance Service 03/28/2023 674.82 Subtotal for Divison: 0550 1,951.08 001-0605-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 84.34 001-0605-54500-00 Tyler Brackett Mileage - Basic Firefighter - Week 2 - Champaign Il - TBrackett 03/28/2023 182.09 001-0605-54500-00 Tyler Brackett Mileage - Basic Firefighter - Week 1 - Champaign Il - TBrackett 03/28/2023 182.09 001-0605-55700-00 Four Seasons Pest Control 03/23 Service 03/28/2023 20.00 001-0605-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 350.00 001-0605-61000-00 Office Specialists, Inc. Magnet Clip, Markers, Copy Paper 03/28/2023 96.27 001-0605-61700-00 Southern Computer Warehouse IPad 03/28/2023 702.11 001-0605-65000-00 Office Specialists, Inc. Towels, Gloves, Spray Bottle 03/28/2023 52.40 001-0605-65000-00 Office Specialists, Inc. Laundry Detergent 03/28/2023 154.52 0000092340 0000092340 0000092340 0000092340 0000092340 0000092340 0000092340 0000092340 0000092340 0000092340 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 5 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0605-66000-00 Galesburg Electric, Inc. LED Strip 03/28/2023 249.19 001-0605-67500-00 Alexis Fire Equipment Co., Inc. Gloves 03/28/2023 490.00 001-0605-67500-00 Midwest Uniform Supply, Inc nonfolding cap BJohnson 03/28/2023 12.00 0000092372 001-0605-67500-00 Midwest Uniform Supply, Inc Fast Tac Urban pants NWalters 03/28/2023 79.98 0000092372 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts,Pants THanson 03/28/2023 194.49 001-0605-67500-00 Midwest Uniform Supply, Inc Pants BGleason 03/28/2023 79.98 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts JBrignall 03/28/2023 90.00 001-0605-67500-00 Midwest Uniform Supply, Inc T-shirts LS DRogers 03/28/2023 19.50 0000092372 001-0605-67500-00 Midwest Uniform Supply, hie Ball cap BJohnson 03/28/2023 30.00 0000092372 001-0605-67500-00 Midwest Uniform Supply, Inc EMS Shorts BGleason 03/28/2023 59.99 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts THanson 03/28/2023 101.99 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt JSaathoff 03/28/2023 14.00 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Shorts JSaathoff 03/28/2023 78.56 001-0605-67500-00 Midwest Uniform Supply, Inc Hats T-Hanson 03/28/2023 39.50 001-0605-67500-00 Municipal Emergency Services, Inc Parka JSaathoff 03/28/2023 298.00 001-0605-67500-00 Midwest Uniform Supply, Inc Crewneck sweatshirt MCain 03/28/2023 17.99 0000092372 001-0605-67500-00 Midwest Uniform Supply, Inc EMS Pants KMcGee 03/28/2023 119.98 0000092372 001-0605-67500-00 Drew Rogers Burke Cleaners - Dry Cleaning Class A Uniform 03/28/2023 14.11 001-0605-67500-00 Ray O'Herron Co., Inc. Name Bar - Brignall 03/28/2023 20.06 001-0605-67500-00 Ray O'Herron Co., Inc. Coat, Patch,Pants,Hat - Morrissey 03/28/2023 263.91 001-0605-67500-00 Ray O'Herron Co., Inc. Hat Badge - Morrissey 03/28/2023 86.65 Subtotal for Divison: 0605 4,183.70 001-0630-55500-00 Galesburg Communications, Inc. Repair of RT 41 Siren 03/28/2023 215.00 001-0630-55500-00 Galesburg Communications, Inc. Repair VFW Siren 5 03/28/2023 258.00 001-0630-65500-00 Galesburg Communications, Inc. Repair of RT 41 Siren 03/28/2023 32.61 001-0630-65500-00 Galesburg Communications, Inc. Repair VFW Siren 5 03/28/2023 155.00 Subtotal for Divison: 0630 660.61 Subtotal for Fund 001 80,091.25 011-0000-66000-00 Compass Mineral America, Inc Bulk rock salt for 2023 winter season. 03/28/2023 6,880.03 0000092373 011-0000-66000-00 Compass Mineral America, Inc Bulk rock salt for 2023 winter season. 03/28/2023 23,836.12 0000092373 011-0000-66000-00 Compass Mineral America, Inc Bulk rock salt for 2023 winter season. 03/28/2023 6,918.08 0000092373 011-0000-66000-00 Galesburg Builders Supply, Inc Portland Cement Concrete supply for 2023 03/28/2023 849.00 0000092331 011-0000-66000-00 Roanoke Concrete Products Co Portland cement concrete supply for 2023 03/28/2023 238.00 0000092332 Subtotal for Divison: 0000 38,721.23 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 6 Back to Agenda Account Number Vendor Description Date Amount PO No Subtotal for Fund 011 38,721.23 013-0000-54500-00 Spoon River College Graig Hodge CDL Training 03/28/2023 4,300.00 0000092418 013-0000-54500-00 Spoon River College Jacob Young CDL Training 03/28/2023 4,300.00 0000092418 013-0000-54500-00 Spoon River College Tallen McWilliams CDL Training 03/28/2023 4,300.00 0000092418 013-0000-55500-00 Ford of Galesburg Repair Intake Manifold, Spark P1ugs,Injectors 03/28/2023 1,713.68 013-0000-61000-00 Cozadd Diesel Service, Inc Trasnport Bus from Garage to Milan #401 - Garage to Macomb #74 02/28/2023 1,800.00 013-0000-62500-00 O'Reilly Auto Parts Idler Pulley 02/28/2023 37.30 013-0000-62500-00 Napa Auto Parts Idler Pulley 02/28/2023 36.89 013-0000-62500-00 Napa Auto Parts Bearing, Tappered Bearing Set 03/28/2023 78.36 013-0000-62500-00 Napa Auto Parts Bushings 03/28/2023 10.96 013-0000-62500-00 Napa Auto Parts Retainer 03/28/2023 32.63 013-0000-62500-00 Napa Auto Parts Fleet Pads 03/28/2023 102.38 013-0000-62500-00 Napa Auto Parts Tie Rods, Steering Stabilizer, Brake Rotor Hub,Wheel Bearing 03/28/2023 757.21 013-0000-62500-00 Ford of Galesburg Cover,Gaskets,Seal Asy 02/28/2023 123.26 013-0000-62500-00 Ford of Galesburg Repair Intake Manifold, Spark P1ugs,Injectors 03/28/2023 1,074.47 013-0000-62500-00 Mutual Wheel Co., Inc. Replace Torque Rod #401 03/28/2023 369.15 013-0000-62500-00 Napa Auto Parts Serpentine Belt 03/28/2023 73.29 013-0000-62500-00 Napa Auto Parts Drain Plug, Gasket 03/28/2023 33.72 013-0000-62500-00 Napa Auto Parts Rotors 03/28/2023 313.86 013-0000-62500-00 Ford of Galesburg Converter,Extension,Clamp,Sensor,Gasket,Nuts 02/28/2023 1,510.84 013-0000-67500-00 Ray O'Herron Co., Inc. BII Vest - KSmalls 03/28/2023 426.27 Subtotal for Divison: 0000 21,394.27 Subtotal for Fund 013 21,394.27 014-0000-64500-00 Lawson Products, Inc. Credit for Inv#8919714 Screws,Nuts 03/14/2023 -258.19 014-0000-66000-00 Roanoke Concrete Products Co Controlled low strength material (CLSM) supply for 2023 03/28/2023 38.25 0000092337 Subtotal for Divison: 0000 -219.94 Subtotal for Fund 014 -219.94 018-0000-55500-00 Armature Motor & Pump Company, Repairs to the E Main Street pump 03/28/2023 11,742.86 0000092322 018-0000-62500-00 Napa Auto Parts Sealant # 128 03/28/2023 23.08 018-0000-62500-00 Advance Auto Parts Silicone #131 03/28/2023 21.99 018-0000-62500-00 Advance Auto Parts Sealant # 128 03/28/2023 21.99 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 7 Account Number Vendor Description Date Amount Back to Agenda PO No Subtotal for Divison: 0000 11,809.92 Subtotal for Fund 018 11,809.92 019-0000-10701-00 Status Share, LLC 01/24 - 04/24 - Rainout Line Subscription 03/28/2023 133.00 Subtotal for Divison: 0000 133.00 019-1905-51500-00 Gatehouse Media Ad - Utility Tractors #515,#517 -Acct# 857927 03/28/2023 128.12 019-1905-55800-00 Status Share, LLC 03/23 - 12/23 - Rainout Line Subscription 03/28/2023 266.00 Subtotal for Divison: 1905 394.12 019-1910-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 59.54 019-1910-55700-00 Four Seasons Pest Control 03/23 Service 03/28/2023 30.00 019-1910-55700-00 Kone, Inc Repair of Passenger Elevator - City Hall 03/28/2023 454.18 019-1910-65000-00 Office Specialists, Inc. Wipes, Gloves 03/28/2023 55.83 019-1910-65000-00 Office Specialists, Inc. Towels 03/28/2023 31.49 019-1910-66000-00 Galesburg Electric, Inc. Light Bulbs, Recycle Light Bulbs, Screws 03/28/2023 58.65 Subtotal for Divison: 1910 689.69 019-1911-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 148.84 019-1911-55700-00 Kone, Inc Repair of Passenger Elevator - PSB 03/28/2023 424.81 019-1911-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 672.50 019-1911-55700-00 Kone, Inc Repair of Passenger Elevator - PSB 03/28/2023 494.79 019-1911-55700-00 Neil Thomas Plumbing & Heating, h Repair Leak - PSB 03/28/2023 1,097.54 019-1911-55700-00 Four Seasons Pest Control 03/23 Service 03/28/2023 30.00 019-1911-57500-00 Aramark Uniform Serv. Inc. 03/23 Service 03/28/2023 68.86 019-1911-65000-00 Office Specialists, Inc. Napkins 03/28/2023 54.81 019-1911-66000-00 Galesburg Electric, Inc. Light Bulbs 03/28/2023 570.00 019-1911-66000-00 Galesburg Electric, Inc. Light Bulbs, Recycle Light Bulbs 03/28/2023 483.12 Subtotal for Divison: 1911 4,045.27 019-1915-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 39.69 019-1915-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #509 03/28/2023 40.00 019-1915-55500-00 Martin, Inc Bushing #525 03/28/2023 123.88 019-1915-55500-00 Nichols Diesel Service, Inc. State and Fed Tests #504 03/28/2023 40.00 019-1915-55500-00 Nichols Diesel Service, Inc. Repair #506 03/28/2023 412.75 019-1915-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 731.20 019-1915-57500-00 Aramark Uniform Serv. Inc. 03/23 Service 03/28/2023 60.05 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 8 Back to Agenda Account Number Vendor Description Date Amount PO No 019-1915-57500-00 Aramark Uniform Serv. Inc. 03/23 Service 03/28/2023 67.66 019-1915-62500-00 Advance Auto Parts Oil #540 03/28/2023 27.59 019-1915-62500-00 Advance Auto Parts Filter Kit #540 03/28/2023 10.13 019-1915-62500-00 Ford of Galesburg Bumpers 9514 03/28/2023 18.74 019-1915-62500-00 Martin, Inc Oil Cup #522 03/28/2023 165.08 019-1915-62510-00 Herr Petroleum Corp 206.8 Gal Unleaded Ethanol 03/28/2023 588.96 0000092349 019-1915-62510-00 Herr Petroleum Corp 257.9 Diesel #2 , 90.6 Gal Unleaded Ethanol 03/28/2023 1,135.56 0000092349 019-1915-66500-00 ABI Attachments, Inc 13' Fiberglass Rod for Laser System 03/28/2023 149.00 0000092391 019-1915-66500-00 ABI Attachments, Inc Laser Electronics& Pole- Machine Side 03/28/2023 3,799.00 0000092391 019-1915-66500-00 ABI Attachments, Inc Shipping 03/28/2023 138.00 0000092391 019-1915-66500-00 ABI Attachments, Inc XD Tripod for Laser Transmitter 03/28/2023 799.00 0000092391 Subtotal for Divison: 1915 8,346.29 019-1920-55500-00 Midstate Manufacturing, Inc. Rebuild Cylinders #561 03/28/2023 674.30 019-1920-55500-00 Martin, Inc Freight#561 03/28/2023 65.00 019-1920-55500-00 Pomp's Tire - Galesburg Tires #556 03/28/2023 157.00 019-1920-55500-00 Accuproducts International ACCU Gage Repair 03/28/2023 46.48 019-1920-55700-00 J.P. Benbow, Inc. Repair of Ice Machine 03/28/2023 367.99 019-1920-57500-00 Aramark Uniform Serv. Inc. 03/23 Service 03/28/2023 39.51 019-1920-57500-00 Aramark Uniform Serv. Inc. 03/23 Service 03/28/2023 39.74 019-1920-61000-00 Office Specialists, Inc. Toner 03/28/2023 191.84 019-1920-61000-00 Office Specialists, Inc. Ink Pad 03/28/2023 4.24 019-1920-61000-00 Office Specialists, Inc. Name Badges - Dalton,Kristy,Parker,Hayden 03/28/2023 51.05 019-1920-62500-00 Martin, Inc U-Joint#550 03/28/2023 13.97 019-1920-62500-00 Martin, Inc Bushings#561 03/28/2023 169.71 019-1920-62500-00 Revels Turf & Tractor Cam #550 03/28/2023 172.13 019-1920-62500-00 Revels Turf & Tractor Driveshaft #550 03/28/2023 591.20 019-1920-62500-00 Martin, Inc Parts Credit 03/28/2023 -165.08 019-1920-62510-00 Herr Petroleum Corp 163.5 Gal Unleaded Ethanol 03/28/2023 481.17 0000092350 019-1920-63500-00 Advanced Turf Solutions Misc Chemicals 03/28/2023 639.75 019-1920-64000-00 Bryan Luedtke Refund of use of Personal CC for City Purchase - Acushnet 03/28/2023 246.41 019-1920-64000-00 Epoch Eyewear Sunglasses 03/28/2023 345.10 019-1920-64000-00 All Star Pro Golf Magnetic Towels 03/28/2023 806.63 019-1920-64000-00 All Star Pro Golf Hat Clips 03/28/2023 298.69 019-1920-64125-00 Butch's Pizza Inc. Pizzas 03/28/2023 34.30 019-1920-64300-00 MTI Distributing, Inc Marked Tee Marker 03/28/2023 105.82 019-1920-64300-00 MTI Distributing, Inc Credit for Freight Invoices 1376477-01 & 1376477-02 03/28/2023 -19.42 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 9 Back to Agenda Account Number Vendor Description Date Amount PO No 019-1920-64300-00 MTI Distributing, Inc Credit for Freight Invoices 1376477-01 & 1376477-02 03/28/2023 -80.77 019-1920-64300-00 MTI Distributing, Inc Misc Supplies for Golf Course 03/28/2023 1,133.57 019-1920-66000-00 MTI Distributing, Inc Irrigation Parts 03/28/2023 1,321.13 019-1920-66000-00 Galesburg Electric, Inc. Outlet Cover, Wireing Device, Bit 03/28/2023 82.45 019-1920-66500-00 MTI Distributing, Inc Credit for Freight Invoices 1376477-01 & 1376477-02 03/28/2023 -57.82 019-1920-66500-00 MTI Distributing, Inc Misc Tools for Golf Course 03/28/2023 811.42 019-1920-66500-00 A C McCartney Farm Equip Inc 12 Foot Turf Batwaing TBW 12.40 03/28/2023 20,635.00 0000092393 Subtotal for Divison: 1920 29,202.51 019-1925-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 50.00 Subtotal for Divison: 1925 50.00 019-1935-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 14.88 019-1935-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 50.00 019-1935-57500-00 Aramark Uniform Serv. Inc. 03/23 Service 03/28/2023 335.43 019-1935-57500-00 Aramark Uniform Serv. Inc. 03/23 Service 03/28/2023 237.83 Subtotal for Divison: 1935 638.14 019-1940-51400-00 Brad Turner 40% Split of I-74 Registrataion Fees - Boys Team 03/28/2023 2,511.26 019-1940-51400-00 Brad Turner 40% Split of I-74 Registrataion Fees - Girls Teams 03/28/2023 1,231.94 Subtotal for Divison: 1940 3,743.20 019-1945-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 19.85 019-1945-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 426.00 019-1945-55700-00 Elevator Safety Associates Hydraulic Testing,Annual Inspection 03/28/2023 230.00 Subtotal for Divison: 1945 675.85 019-1950-55700-00 Western Specialty Contractors Rcpair and Scaling of Waterslide Steps at Lakeside Waterpark 03/28/2023 7,500.00 Subtotal for Divison: 1950 7,500.00 019-1955-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 14.88 Subtotal for Divison: 1955 14.88 019-1960-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 203.43 Subtotal for Divison: 1960 203.43 019-1965-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 4.96 019-1965-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 100.00 019-1965-55700-00 Four Seasons Pest Control 03/23 Service 03/28/2023 20.00 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 10 Back to Agenda Account Number Vendor Description Date Amount PO No 019-1965-57500-00 Aramark Uniform Serv. Inc. 03/23 Service 03/28/2023 35.89 019-1965-57500-00 Aramark Uniform Serv. Inc. 03/23 Service 03/28/2023 36.74 019-1965-62500-00 Advance Auto Parts Oil #585 03/28/2023 22.99 019-1965-62500-00 Advance Auto Parts Oil #586 03/28/2023 22.99 019-1965-62500-00 Advance Auto Parts Transmission Filter #589 03/28/2023 11.19 019-1965-62500-00 Advance Auto Parts Filter Kit #585 03/28/2023 5.24 019-1965-62500-00 Advance Auto Parts Transmission Filter #585 03/28/2023 11.19 019-1965-62500-00 Advance Auto Parts Oil #589 03/28/2023 22.99 019-1965-67500-00 Michael Todd & Co., Inc. Safety Glasses, Gloves 03/28/2023 105.99 Subtotal for Divison: 1965 400.17 019-1975-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 4.96 019-1975-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 100.00 Subtotal for Divison: 1975 104.96 019-1980-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 44.65 Subtotal for Divison: 1980 44.65 Subtotal for Fund 019 56,186.16 020-0000-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 900.00 020-0000-62500-00 Advance Auto Parts Filter Kit #356 03/28/2023 5.37 020-0000-62500-00 Advance Auto Parts Air Filter #356 03/28/2023 27.64 020-0000-62500-00 Pomp's Tire - Galesburg Tires #356 03/28/2023 642.00 Subtotal for Divison: 0000 1,575.01 Subtotal for Fund 020 1,575.01 021-0000-55000-00 Gannett Holdings -Central The Register Mail Subscription 23-02 03/28/2023 229.35 021-0000-55000-00 Gannett Holdings -Central The Register Mail Subscription 23-02 - Brooks St 03/28/2023 227.35 Subtotal for Divison: 0000 456.70 Subtotal for Fund 021 456.70 023-0000-83100-00 Mechanical Service Inc. Shower Unit - 1444 Maple Ave 03/28/2023 3,236.65 Subtotal for Divison: 0000 3,236.65 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 11 Account Number Vendor Description Back to Agenda Date Amount PO No Subtotal for Fund 023 3,236.65 024-0000-51000-00 Civic Solutions LLC 02/27/23 - 03/24/23 - Service - M.Rothert 03/28/2023 4,077.50 024-0000-51000-00 PGAV Planners LLC Reimburseable Expenses 03/28/2023 7,668.81 024-0000-83100-00 Galesburg Museums, Inc 04/23 Payment - Grant - Discovery Depot 03/28/2023 5,000.00 024-0000-88300-00 Breslin's Floor Covering, Inc 04/23 Parking Lot Lease 03/28/2023 587.43 Subtotal for Divison: 0000 17,333.74 Subtotal for Fund 024 17,333.74 030-0320-51500-00 WGIL/WAAG/WLSR, Inc. 02/23 Advertising Services 02/28/2023 200.00 030-0320-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 46.14 030-0320-54500-00 Kraig Boynton Mileage - RTAC Spring Conf - Springfield IL - KBoynton 03/28/2023 92.03 030-0320-55500-00 Galesburg Communications, Inc. Replaced Antennas 02/28/2023 70.00 030-0320-55500-00 Galesburg Communications, Inc. 02/23 - 05/23 - 800 Dispatch Service 02/28/2023 408.24 030-0320-55500-00 Nichols Diesel Service, Inc. State and Fed Tests 03/28/2023 40.00 030-0320-55500-00 Nichols Diesel Service, Inc. State and Fed Tests 03/28/2023 40.00 030-0320-55500-00 Nichols Diesel Service, Inc. State & Fed Tests 02/28/2023 41.25 030-0320-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 142.50 030-0320-61000-00 Office Specialists, Inc. Towels 03/28/2023 91.72 030-0320-62500-00 O'Reilly Auto Parts Spark Plug 02/28/2023 12.78 030-0320-62500-00 O'Reilly Auto Parts Idler Pulley 02/28/2023 18.65 030-0320-62500-00 O'Reilly Auto Parts Idler Pulley 02/28/2023 37.30 030-0320-62500-00 Napa Auto Parts Fleet Pads 03/28/2023 102.38 030-0320-62500-00 Napa Auto Parts Rosin Core Solder 02/28/2023 23.54 030-0320-62500-00 Thompson Truck & Trailer, Inc Coolant 02/28/2023 584.00 030-0320-62500-00 Napa Auto Parts Seat Cushion 03/28/2023 201.59 030-0320-62500-00 Napa Auto Parts Brake Rotor Hub 02/28/2023 267.80 030-0320-62500-00 Napa Auto Parts Belt Tensioner, Water Pump 03/28/2023 170.46 030-0320-62500-00 Napa Auto Parts Angle Pigtails 03/28/2023 10.76 030-0320-62500-00 Napa Auto Parts Belt 03/28/2023 83.59 030-0320-62500-00 Napa Auto Parts Plug Coil 02/28/2023 140.36 030-0320-62500-00 Napa Auto Parts Undercoat, Spray Paint 03/28/2023 88.46 030-0320-62500-00 Midwest Transit Equipment, Inc. Tiedown 03/28/2023 3,937.04 030-0320-62500-00 O'Reilly Auto Parts Brake Line Kit 03/28/2023 87.86 030-0320-62500-00 O'Reilly Auto Parts Bearings, Wheel Race 03/28/2023 50.42 030-0320-62500-00 Thompson Truck & Trailer, Inc Thermostat 02/28/2023 64.74 0000092386 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 12 Back to Agenda Account Number Vendor Description Date Amount PO No 030-0320-62500-00 Thompson Truck & Trailer, Inc Battery 02/28/2023 930.80 030-0320-62500-00 Batterton Auto Supply Lube Brush, Brake Cleaner 03/28/2023 204.70 030-0320-62500-00 Ford of Galesburg Gasket 02/28/2023 18.94 030-0320-62500-00 Ford of Galesburg Repair wires for Insturment Cluster 03/28/2023 616.36 030-0320-62500-00 Napa Auto Parts Alarm 03/28/2023 40.99 030-0320-62500-00 Napa Auto Parts O Rings 02/28/2023 26.56 030-0320-62500-00 Napa Auto Parts Shock Absorber 02/28/2023 139.96 030-0320-62500-00 Napa Auto Parts Alarm 03/28/2023 81.98 030-0320-62500-00 Eastern Iowa Tire Light Truck Disposal 02/28/2023 12.00 030-0320-62500-00 Napa Auto Parts Primary Wire Terminals 03/28/2023 32.94 030-0320-62500-00 Napa Auto Parts Bearing Cup 03/28/2023 9.39 030-0320-62500-00 Napa Auto Parts LED 03/28/2023 35.56 030-0320-62500-00 Napa Auto Parts Fuel Injectors 03/28/2023 119.37 030-0320-62500-00 Napa Auto Parts Bearing Cup 03/28/2023 9.39 030-0320-62500-00 Napa Auto Parts Spark Plug 02/28/2023 40.70 030-0320-62500-00 Napa Auto Parts Bolt 02/28/2023 4.31 030-0320-62500-00 Napa Auto Parts Oil Seal 03/28/2023 32.04 030-0320-62500-00 Napa Auto Parts Pulley 03/28/2023 17.99 030-0320-62510-00 Herr Petroleum Corp 204.7 Gal Unleaded Ethanol 03/28/2023 571.92 0000092348 030-0320-62510-00 Herr Petroleum Corp 138.7 Gal Reg Ethanol 02/28/2023 389.26 0000092348 030-0320-62510-00 Herr Petroleum Corp 192 Gal Unleaded Ethanol,Winter Additive 03/28/2023 587.83 0000092348 030-0320-62510-00 Herr Petroleum Corp 232.1 Gal Reg Unleaded Ethanol 03/28/2023 699.14 0000092348 030-0320-62510-00 Herr Petroleum Corp 286 Gal Reg Ethanol 02/28/2023 802.66 0000092348 030-0320-62510-00 Herr Petroleum Corp 166.5 Gal Unleaded Ethanol 03/28/2023 465.20 0000092348 030-0320-62510-00 Herr Petroleum Corp 102.6 Gal Reg Ethanol 02/28/2023 286.66 0000092348 030-0320-62510-00 Herr Petroleum Corp 162.4 Gal Unleaded Ethanol 03/28/2023 489.19 0000092348 030-0320-62510-00 Herr Petroleum Corp 86.5 Gal Unleaded Ethanol 03/28/2023 254.57 0000092348 030-0320-62510-00 Herr Petroleum Corp 140.2 Gal Unleaded Ethanol 03/28/2023 422.31 0000092348 030-0320-62510-00 Herr Petroleum Corp 122.8 Gal Reg Ethanol 02/28/2023 344.62 0000092348 030-0320-62510-00 Herr Petroleum Corp 217.3 Gal Unleaded Ethanol 03/28/2023 639.50 0000092348 Subtotal for Divison: 0320 15,380.45 030-0370-51500-00 Gatehouse Media AD- Public Hearing Notice - Acct#636010 02/28/2023 287.02 030-0370-51500-00 WGIL/WAAG/WLSR, Inc. 02/23 Advertising Services 02/28/2023 200.00 030-0370-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 107.67 030-0370-54500-00 Kraig Boynton Mileage - Haul CDL driver to pick up bus - Milan IL KBoynton 03/28/2023 55.68 030-0370-54500-00 Kraig Boynton Mileage - RTAC Spring Conf - Springfield IL - KBoynton 03/28/2023 92.03 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 13 Back to Agenda Account Number Vendor Description Date Amount PO No 030-0370-55500-00 Galesburg Communications, Inc. 02/23 - 05/23 - 800 Dispatch Service 02/28/2023 381.02 030-0370-55500-00 Nichols Diesel Service, Inc. State and Fed Tests 03/28/2023 40.00 030-0370-55500-00 Nichols Diesel Service, Inc. State & Fed Tests 02/28/2023 81.25 030-0370-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 142.50 030-0370-55700-00 Howe Overhead Doors, Inc. Serviced Door and Operator 02/28/2023 137.50 030-0370-55700-00 Galesburg Termite & Pest Control Inc 03/23 Service 03/28/2023 45.00 030-0370-57500-00 Cintas, Inc 03/23 Service 03/28/2023 198.65 030-0370-57500-00 Cintas, Inc 02/23 Services 02/28/2023 198.65 030-0370-57500-00 Cintas, Inc 03/23 Service 03/28/2023 172.51 030-0370-57500-00 Cintas, Inc 03/23 Service 03/28/2023 135.08 030-0370-62500-00 Napa Auto Parts Lights 03/28/2023 27.49 030-0370-62500-00 Lawson Products, Inc. Brake Klean , Washers, Connectors, Fuses, Catalog 02/28/2023 400.69 030-0370-62500-00 Napa Auto Parts Hose End Fitting, Hose 02/28/2023 64.97 030-0370-62500-00 Napa Auto Parts Hose Kit 02/28/2023 57.19 030-0370-62500-00 Gillig Clamps 03/28/2023 565.91 030-0370-62500-00 Gillig Unloader Valve Kit 02/28/2023 177.96 030-0370-62500-00 Cummins Sale & Service Nitrogen Oxide Sensor 02/28/2023 927.90 030-0370-62500-00 Gillig Truck Stearing 02/28/2023 597.30 030-0370-62500-00 Eastern Iowa Tire Tires 03/28/2023 992.18 030-0370-62500-00 Thompson Truck & Trailer, Inc Gaskets,Clamps 02/28/2023 1,156.22 030-0370-62500-00 Thompson Truck & Trailer, Inc Thermal Cleaning 02/28/2023 485.00 030-0370-62500-00 Napa Auto Parts Hose 02/28/2023 44.72 030-0370-62500-00 Napa Auto Parts Brush Shank 03/28/2023 3.32 030-0370-62500-00 Thompson Truck & Trailer, Inc Sepr 02/28/2023 36.54 030-0370-62500-00 Thompson Truck & Trailer, Inc Crankcase 02/28/2023 158.78 030-0370-62500-00 Thompson Truck & Trailer, Inc Wheel Stud, Wheel Bearing Locking 02/28/2023 76.52 030-0370-62510-00 Herr Petroleum Corp 271 Gal Diesel #2 03/28/2023 913.07 030-0370-62510-00 Herr Petroleum Corp 540.6 Gal Diesel #2 03/28/2023 1,882.13 030-0370-62510-00 Herr Petroleum Corp 506.4 Gal Diesel #2 03/28/2023 1,703.20 030-0370-62510-00 Herr Petroleum Corp 516 Gal Diesel #2, 129 Gal Diesel #1 , Winter Additive 02/28/2023 2,309.36 030-0370-65000-00 Napa Auto Parts Oil Dry 03/28/2023 95.90 030-0370-65500-00 Napa Auto Parts Rust Treatment 03/28/2023 17.72 030-0370-66000-00 Galesburg Electric, Inc. Light Fixtures 02/28/2023 2,838.00 030-0370-66000-00 Lock & Key Shop LLC Keys 02/28/2023 7.70 030-0370-67500-00 UniFirst First Aid Corp 11/22 First Aid Supplies 02/28/2023 116.11 Subtotal for Divison: 0370 17,930.44 0000092348 0000092348 0000092348 0000092348 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 14 Account Number Vendor Description Subtotal for Fund 030 051-0000-66500-00 ABI Attachments, Inc Dual Slope Transmitter for Laser System Subtotal for Divison: 0000 Subtotal for Fund 051 054-0000-51000-00 Klingner & Associates, P.C. - Architectural Construction Administration for PSB Locker Room Project 054-0000-76000-00 M & O Environmental Asbestos Abatement - PSB HVAC Project 054-0000-76000-00 Klingner & Associates, P.C. - Archit Professional services for HVAC replacement in PSB, 150 S Broad S 054-0000-76000-00 Klingner & Associates, P.C. - Archit Professional Services - HawthomePool Exterior&Structural Repair Subtotal for Divison: 0000 058-0000-51000-00 058-0000-51000-00 059-0000-51000-00 061-0000-20101-00 061-0000-20101-00 061-0000-20101-00 061-0000-20101-00 061-0000-20101-00 061-0000-20101-00 061-0000-20101-00 061-0000-20101-00 061-0000-20101-00 061-0000-20101-00 061-0000-20101-00 061-0000-20101-00 US Sterling Capital Corp., Inc. US Sterling Capital Corp., Inc. US Sterling Capital Corp., Inc. JO WHITLATCH JOHN TUTTLE KAREN ST GEORGE LORRI WALKER BRIAN PETERSON RUHL & RUHL REALTORS CASSY MIYLER BRANDON MEEKER SHERISE HIGHTOWER MNA FOOD MART SHANTA OWENS PEDRO OROZCO Subtotal for Fund 054 Royal Business Bank Newton Federal Bank A Division ofAffinity Bank Subtotal for Divison: 0000 Financial Federal Bank Subtotal for Fund 058 Subtotal for Divison: 0000 Subtotal for Fund 059 Refund Check 011422-018, 1172 KLEIN AVE Refund Check 048072-014, 727 CENTURY ESTATES Refund Check 009865-000, 173 PHILLIPS ST Refund Check 045453-001, 684 E BROOKS ST Refund Check 052891-002, 837 BATEMAN ST Refund Check 058835-005, 557 LIBERTY ST Refund Check 022789-010, 100 LAKE ST Refund Check 058784-000, 716 JEFFERSON ST Refund Check 062816-000, 720 W BROOKS ST Refund Check 063792-000, 2121 E MAIN ST 001 Refund Check 050967-001, 1411 E FIFTH ST 17 Refund Check 045786-002, 1562 MCKNIGHT ST Back to Agenda Date Amount PO No 33,310.89 03/28/2023 2,899.00 2,899.00 2,899.00 03/28/2023 1,204.75 03/28/2023 16,400.00 03/28/2023 3,126.00 03/28/2023 1,513.25 22,244.00 22,244.00 03/28/2023 241.97 03/28/2023 240.00 481.97 481.97 03/28/2023 200.55 200.55 200.55 03/22/2023 44.62 03/22/2023 117.16 03/15/2023 16.04 03/15/2023 66.93 03/27/2023 32.04 03/27/2023 48.83 03/22/2023 78.96 03/15/2023 37.21 03/22/2023 44.15 03/15/2023 89.12 03/15/2023 35.39 03/28/2023 54.79 0000092391 0000092212 0000092380 0000092206 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 15 Back to Agenda Account Number Vendor Description Date Amount PO No 061-0000-20101-00 JUDY SIMKINS Refund Check 055145-000, 1470 BEECHERAVE 03/16/2023 107.89 061-0000-20101-00 BRILEE STEILOW Refund Check 062788-001, 1584 MCKNIGHT ST 03/22/2023 46.06 061-0000-20101-00 DALE RALSTON Refund Check 005350-001, 199 POTAWATOMI RD 03/27/2023 94.87 061-0000-20101-00 PHILLIP YEAST Refund Check 063191-000, 1047 W MAIN ST 03/28/2023 44.35 061-0000-20101-00 MEGAN WOODRUFF Refund Check 064021-000, 759 E MAIN ST 6 03/28/2023 96.20 061-0000-20101-00 CHRISTOPER HUDSON Refund Check 059983-000, 729 S FARNHAM ST 03/22/2023 2.05 061-0000-20101-00 YITONG LIN Refund Check 062879-000, 580 E BERRIEN ST 1 03/16/2023 34.77 061-0000-20101-00 RILEY FLECK Refund Check 064832-000, 274 PHILLIPS ST 03/22/2023 22.28 061-0000-20101-00 TIMOTHY GREENE Refund Check 043277-000, 1078 N KELLOGG ST 03/28/2023 64.07 061-0000-20101-00 JOSEPH GENISIO Refund Check 008859-009, 1608 ROCK ISLAND AVE 03/22/2023 219.33 061-0000-20101-00 LENNIE HATHAWAY Refund Check 058418-000, 23 COUNTRY ELMS EST 03/28/2023 46.66 061-0000-20101-00 ERICK KANE Refund Check 044808-001, 533 N WHITESBORO ST 03/22/2023 86.44 061-0000-20101-00 MO MINGZHI Refund Check 061552-000, 750 N HENDERSON ST 03/15/2023 80.88 061-0000-20101-00 MICHAEL INNESS Refund Check 051029-000, 1635 N WEST ST 03/28/2023 78.94 061-0000-20101-00 AMERICAN TOOL SUPPLY Refund Check 020196-000, 808 S CEDAR ST 03/27/2023 1.16 061-0000-20101-00 AMERICAN TOOL SUPPLY Refund Check 020196-000, 808 S CEDAR ST 03/27/2023 1.91 061-0000-20101-00 CAMPING AND CARTS LLC Refund Check 065205-000, 1716 ROCK ISLAND AVE 03/22/2023 100.78 061-0000-20101-00 ERICA BETTISWORTH Refund Check 007924-001, 499 YATES ST 03/22/2023 72.63 061-0000-20101-00 AMERICAN TOOL SUPPLY Refund Check 020196-000, 808 S CEDAR ST 03/27/2023 24.54 061-0000-20101-00 SHENEATHAALBERT Refund Check 043528-006, 145 DUFFIELD AVE 1 03/15/2023 80.10 061-0000-20101-00 ARTHUR BEATTY Refund Check 061547-000, 1506 COULTER AVE 03/22/2023 37.77 061-0000-20101-00 DANIEL CABRERA Refund Check 008961-003, 975 E SOUTH ST 03/28/2023 94.07 061-0000-20101-00 POLLY BEAMS Refund Check 043650-000, 1360 E FREMONT ST 03/28/2023 35.35 061-0000-20101-00 KIMBERLY FLOWERS Refund Check 045836-002, 1290 W MAIN ST 03/28/2023 65.60 061-0000-20101-00 MARLINN DUTTON Refund Check 056560-000, 1592 RONALD RD 03/27/2023 13.39 061-0000-20101-00 FIRST BIBLE MISSIONARY CHU] Refund Check 010800-001, 1591 E LOSEY ST 03/27/2023 15.17 061-0000-20101-00 DONALD DAVIS Refund Check 010449-003, 1390 LINDSAY LN 03/22/2023 18.81 061-0000-20101-00 HANNA DUNTON Refund Check 057737-000, 895 W BROOKS ST 03/27/2023 12.43 061-0000-51000-00 US Sterling Capital Corp., Inc. Milledgeville State Bank 03/28/2023 301.81 061-0000-51000-00 Pace Analytical Services LLC Water Testing 03/28/2023 26.00 061-0000-51000-00 US Sterling Capital Corp., Inc. Preferred Bank 03/28/2023 241.97 061-0000-51000-00 Civic Solutions LLC 02/27/23 - 03/24/23 - Service - M.Rothert 03/28/2023 4,077.50 061-0000-51000-00 Credit Collection Partners 02/23 Service 03/28/2023 33.28 061-0000-51500-00 Sebis Direct Inc 02/23 Service 03/28/2023 788.11 061-0000-52500-00 Galesburg Sanitary Dist. 02/23 Service 03/28/2023 24.81 061-0000-55500-00 Getz Fire Equipment Co., Inc. Annual Serivice, On Site Service 03/28/2023 120.60 061-0000-55700-00 Waste Management, Inc. 03/23 Service Customer ID #64537-23004 03/28/2023 20.42 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 16 Back to Agenda Account Number Vendor Description Date Amount PO No 061-0000-55700-00 Howe Overhead Doors, Inc. Maintance of City of Galesburg Doors 03/28/2023 350.00 061-0000-55700-00 Waste Management, Inc. 03/23 Service Customer ID #9-06892-63006 03/28/2023 114.23 061-0000-55700-00 Four Seasons Pest Control 03/23 Service 03/28/2023 30.00 061-0000-65000-00 Office Specialists, Inc. Towels 03/28/2023 106.26 061-0000-65000-00 Office Specialists, Inc. Toilet Paper 03/28/2023 85.04 061-0000-66000-00 Core & Main End Caps W/ Test Port 03/28/2023 905.18 061-0000-66000-00 Core & Main Oak Wedge 03/28/2023 350.00 061-0000-66000-00 Core & Main Couplings 03/28/2023 1,080.50 061-0000-66000-00 Core & Main Ball Curb 03/28/2023 888.00 061-0000-66000-00 Core & Main Return of Couplings #S351835 03/28/2023 -1,080.50 061-0000-66000-00 Core & Main Ball Curbs 03/28/2023 1,913.76 061-0000-66000-00 Core & Main Return of Couplings #S323782 03/28/2023 -963.50 061-0000-66000-00 Core & Main Washers, Couplings 03/28/2023 1,095.50 061-0000-68500-00 Hawkins, Inc 2023 Liquid Chlorine for Water Division as per bid. This is a b 03/28/2023 6,282.00 0000092306 Subtotal for Divison: 0000 19,054.71 Subtotal for Fund 061 19,054.71 067-0000-20101-00 BRIAN PETERSON Refund Check 052891-004, 837 BATEMAN ST UPPER 03/27/2023 24.29 067-0000-20101-00 BRIAN PETERSON Refund Check 052891-003, 837 BATEMAN ST LOWER 03/27/2023 24.29 067-0000-51500-00 Gatehouse Media Ad - Spring Brush Clean Up -Acct# 857927 03/28/2023 80.45 067-0000-51500-00 Sebis Direct Inc 02/23 Service 03/28/2023 394.00 067-0000-59501-00 Knox County Landfill 02/23 Service - Acct#121 03/28/2023 24,771.38 Subtotal for Divison: 0000 25,294.41 Subtotal for Fund 067 25,294.41 078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 12/22/22 - Acct#9820143201 03/28/2023 791.21 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 198.00 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 214.50 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 924.00 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 49.50 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 495.00 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 363.00 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 49.50 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 1,006.50 078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 08/12/21 - Acct#77062083 03/28/2023 495.04 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 17 Back to Agenda Account Number Vendor Description Date Amount PO No 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 02/22/23 - Acct#AA17483618 03/28/2023 219.35 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 02/13/23 - Acct#AA17483618 03/28/2023 219.40 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 02/23/23 - Acct#AA17483618 03/28/2023 239.48 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 297.00 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 743.75 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 02/27/23 - Acct#62845 03/28/2023 101.52 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 49.50 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 49.50 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 02/17/23 - Acct#63832 03/28/2023 306.11 078-0000-56535-00 James M Kelly, Attorney 03/23 Legal Service 03/28/2023 455.14 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 02/08/23-Acct#63764 03/28/2023 306.11 078-0000-56597-00 OSF Medical Group, Inc. Workers Comp - DOS 02/26/23 -Acct# P510635631 03/28/2023 184.07 078-0000-67500-00 OSF St Mary Medical Center Pharm; Naloxone, Ondansetron 03/28/2023 60.10 Subtotal for Divison: 0000 7,817.28 Subtotal for Fund 078 7,817.28 Report Total: 341,887.80 AP -Transactions by Account (03/28/2023 - 5:28 PM) Page 18 Back to Agenda Advance Checks and ACH Payments as of 3/28/2023 Check Date Check # Vendor Name Description Account # Amount 3/16/2023 0 Daniel Cervantez Mileage, Lodging,Meals - FAE WKI-Rock Falls Il - DCervantez 001-0000-10706 600.46 3/16/2023 0 Delbert Wells Mileage - Meals - FAE Training Wk 1 - Rock Falls IL - DWells 001-0000-10706 203.16 3/16/2023 0 Drew Rogers Mileage -Lodging -Meals - FAE Training WK 1- Marion IL - DRogers 001-0000-10706 729.86 3/16/2023 0 James Saathoff Meals - Basic Firefighter Week 4 - Champaign 11- JSaathoff 001-0000-10706 155.00 3/16/2023 0 Jeffrey R Cervantez 02/23 AV Services 001-0160-59516 240.00 3/16/2023 97805 Knox County Recorders Office 2 Water/Sewer/Refuse Lien Released 061-0000-51000 63.00 3/16/2023 97805 Knox County Recorders Office 6 Water/Sewer/Refuse Lien Filed 061-0000-51000 75.00 3/16/2023 0 Kyle Holmberg Meals - Basic Firegighter - Week 4 - Champaign Il - KHolmberg 001-0000-10706 155.00 3/16/2023 0 Malley Foods LLC Minority/Woman owned Business Startup incentive 054-0000-83100 2,498.00 3/16/2023 0 Matthew Howard Meals - Hostage Training - E.Moline It- M Howard 001-0000-10706 60.00 3/16/2023 0 Matthew Reed 02/23 AV Services Galesburg City Council 001-0160-59516 120.00 3/16/2023 0 Travis Hanson Meals - Basic Firefighter- Week 4-Champaign Il - THanson 001-0000-10706 155.00 3/16/2023 0 Trey Yocum Lodging - Meals - FAE Training WKI - Rock Falls IL - TYocum 001-0000-10706 471.18 3/16/2023 0 Tyler Brackett Meals - Basic Firefighter - Week 4 - Champaign 11 - TBrackett 001-0000-10706 155.00 3/17/2023 0 T TECH 02/23 UB ACH fees 061-0000-51000 829.59 3/17/2023 0 T TECH 02/23 UB ACH fees 067-0000-51000 414.80 3/20/2023 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 3/21/2023 0 Build American Mural Assurance Compancy General Obligation Bond 2023 Insurance 052-0000-51000 20,680.27 3/21/2023 0 Illinois Dept of Natural Resources BAAD Grant Award Fee 059-0000-51000 245.00 3/21/2023 0 Katten Muchin Rosenman, LLP GOBond23 Legal services including disbursements & transcripts 052-0000-51000 15,000.00 3/21/2023 0 Moody's Investors Service GOBond23 Professinal Service 052-0000-51000 14,500.00 3/21/2023 0 Robert W. Baird & Co. GO Bond 2023 underwiter discount 052-0000-51000 47,189.73 3/21/2023 0 Speer Financial, Inc GO Bond Series 2023 Issuance Costs 052-0000-51000 17,320.00 3/21/2023 0 Speer Financial, Inc GO Bond Series 2023 Misc Costs 052-0000-51000 1,080.00 3/21/2023 0 Speer Financial, Inc GO Bond Series 2023 postage, copying, wire & delivery costs 052-0000-51000 600.00 3/21/2023 0 Speer Financial, Inc GO Bond Series 2023 Auction Costs 052-0000-51000 3,250.00 3/21/2023 0 UMB Bank, N.A. GO Bond 23 Registrar/Paying agent 052-0000-51000 750.00 3/22/2023 0 Ameren Illinois 02/23 Electricity 01147-55694 001-0000-20102 10,943.33 3/22/2023 0 Ameren Illinois 02/23 Electricity 01147-55694 020-0000-20102 1,818.34 3/22/2023 0 Ameren Illinois 02/23 Electricity 01147-55694 018-0000-20102 173.03 3/22/2023 0 Ameren Illinois 02/23 Electricity 01147-55694 019-0000-20102 14,828.27 3/22/2023 0 Ameren Illinois 02/23 Electricity 01147-55694 061-0000-20102 40,792.31 3/22/2023 0 Ameren Illinois 02/23 Electricity 01147-55694 024-0000-20102 29.82 3/22/2023 0 Ameren Illinois 02/23 Heat 01147-55694 024-0000-20102 51.42 3/22/2023 0 IMRF J Pulliam IMRF Adjustment 001-0000-20311 37.52 3/23/2023 5116 Alina Johnson HUD LBPHC - Food Allowance - 657 E Brooks St 013-0000-83100 277.87 3/23/2023 0 BlueCross Blueshield of Illinois 04/23 Health Insurance Premium 078-0000-20315 392,156.36 3/23/2023 0 Daniel Cervantez Adjustment To - FAE Training WKI -Rock Falls It- DCervantez 001-0605-54500 0.02 3/23/2023 0 Daniel Cervantez Mileage -Lodging -Meals - FAE Training WK2 -Rock Falls It- DCervan 001-0000-10706 516.38 3/23/2023 0 Delbert Wells Mileage - Meals - FAE Training WK2 - Rock Falls Il - DWells 001-0000-10706 203.16 3/23/2023 0 Drew Rogers Mileage -Lodging -Meals - FAE Training WK2- DRogers 001-0000-10706 722.49 3/23/2023 0 Eciel Burns 02/23 Youth Commission Meeting 001-0160-59520 30.00 3/23/2023 0 Eciel Burns 03/23 Youth Commission Meeting 001-0160-59520 30.00 3/23/2023 5115 J W Summy Contracting Corp. HUD LBPHC at 657 E Brooks Street 013-0000-83100 18,600.00 3/23/2023 6062 J W Summy Contracting Corp. HUD Healthy Homes at 657 E Brooks Street 013-0000-83100 5,000.00 3/23/2023 5115 J W Summy Contracting Corp. CO#1 HUD LBPHC at 657 E Brooks Street. Remove window stop stabil 013-0000-83100 (2,100.00) 3/23/2023 0 James Saathoff Meals - Basic Firefighter - Week 5 - Champaign 11 - JSaathoff 001-0000-10706 155.00 3/23/2023 0 Kyle Holmberg Meals - Basic Firefighter - Week 5 - Champaign IL - KHolmberg 001-0000-10706 155.00 3/23/2023 0 Malley Foods LLC Minority/Woman owned Business Startup incentive 054-0000-83100 2,457.14 3/23/2023 0 Nicholas Morrissey Mileage,Meals - FAE Training WK2 -Rock Falls IL - NMorrisey 001-0000-10706 209.97 Back to Agenda 3/23/2023 5117 Rihan Hotels LLC HUD LBPHC - Temporary Lead Safe Housing - 657 E Brooks St 013-0000-83100 935.00 3/23/2023 0 Travis Hanson Meals - Basic Firefighter - Week 5 - Champaign IL - THanson 001-0000-10706 155.00 3/23/2023 0 Trey Yocum Adjustment To- FAE Training WKl - Rock Falls IL - TYocum 001-0605-54500 (1.22) 3/23/2023 0 Trey Yocum Lodging - Meals - FAE Training WK2 - Rock Falls IL - TYocum 001-0000-10706 425.70 3/23/2023 0 Tyler Brackett Meals - Basic Firefighter - Week 5 - Champaign IL - TBrackett 001-0000-10706 155.00 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-0110-47500 82.20 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-0120-47500 57.60 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-0115-47500 72.00 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-0207-47500 61.20 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 020-0000-47500 7.20 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-0410-47500 93.60 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Vision Insurance premium 078-0000-20315 3,007.15 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 078-0000-47500 14.40 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 014-0000-47500 72.00 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 018-000047500 46.80 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-0000-20102 9.75 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-030547500 20.46 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-045047500 63.00 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-044547500 36.00 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 023-0000-47500 5.40 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 030-0370-47500 54.00 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 061-0000-47500 207.45 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 019-1905-47500 132.90 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 019-1920-47500 72.00 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 030-0320-47500 54.00 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-0205-47500 208.80 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-0510-47500 453.60 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 024-0000-47500 28.08 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-0605-47500 216.00 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 067-0000-47500 1.80 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-0306-47500 202.26 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 017-0000-47500 10.80 3/24/2023 0 Dearborn National Life Insurance Co. 04/23 Life Insurance premium 001-0550-47500 39.60 3/24/2023 0 Drew Rogers Non -Safety toe boots 001-0605-67500 111.99 3/27/2023 0 Bank of Montreal Lowes - Tax Return - DFarrell 001-0000-10407 (5.63) 3/27/2023 0 Bank of Montreal IDPH - EMT - AJohnson 001-0605-55000 21.00 3/27/2023 0 Bank of Montreal Thompson - Sensors 030-0370-62500 757.52 3/27/2023 0 Bank of Montreal Lowes - Misc Supplies 001-0205-61000 80.06 3/27/2023 0 Bank of Montreal Ameren - O1/23 Electricity 001-0000-20102 2,500.00 3/27/2023 0 Bank of Montreal Verizon Wireless - 01/23 Service 001-0000-20102 959.50 3/27/2023 0 Bank of Montreal Comcast - 02/23 Service 001-0510-54000 19.90 3/27/2023 0 Bank of Montreal Walmart - Air Freshner 019-1910-65000 11.16 3/27/2023 0 Bank of Montreal Lowes - Light Bulbs 019-1945-66000 59.98 3/27/2023 0 Bank of Montreal Lowes - Batteries 061-0000-66000 69.96 3/27/2023 0 Bank of Montreal Pekin Insurance - 03/23 Life Insurance Premiums 001-0605-47500 122.10 3/27/2023 0 Bank of Montreal Menards - Parts to Repair Air compressor 001-0605-65500 19.99 3/27/2023 0 Bank of Montreal Hyatt Regency - Lodging IPRA Conf- Elizabeth 019-1905-54500 305.22 3/27/2023 0 Bank of Montreal Fastenal - Plow Bolts 001-0445-63000 48.65 3/27/2023 0 Bank of Montreal DynDNS - DYN Standard DNS Renewal Monthly 001-0207-55800 5.00 3/27/2023 0 Bank of Montreal HeartSmart - AED for Transit Building 078-0000-51000 1,325.00 3/27/2023 0 Bank of Montreal Office Specialists -02/23 Service 067-0000-20102 31.39 3/27/2023 0 Bank of Montreal So Imagine That Graphics 001-0160-59520 4.00 3/27/2023 0 Bank of Montreal Raber Packing Company - Meals-CIMCO Meeting - Kelli 001-0115-54500 3.92 Back to Agenda 3/27/2023 0 Bank of Montreal Amazon - BC Promotional Testing Books 001-0605-67000 501.58 3/27/2023 0 Bank of Montreal Menards - Waste Basket, Wipes, cleaner 019-1965-65000 11.85 3/27/2023 0 Bank of Montreal Amazon - Replacement Table Charger Cords /Admissions/Concessions 019-1960-64000 13.99 3/27/2023 0 Bank of Montreal Harbor Freight - Tool combo 030-0370-66500 9.99 3/27/2023 0 Bank of Montreal Menards - Water, Paper Towel Holder 001-0605-65000 24.41 3/27/2023 0 Bank of Montreal Midstate - Filter Cleaning #553 019-1920-55500 12.00 3/27/2023 0 Bank of Montreal S&S Industrial Supply - Brake Cleaner, Batteries 001-0445-63000 75.00 3/27/2023 0 Bank of Montreal Walmart - Hawthorne Gym Concessions - Waters, Sodas 019-1940-64125 55.80 3/27/2023 0 Bank of Montreal Menards - Batteries 061-0000-66000 230.25 3/27/2023 0 Bank of Montreal Lowes - Scrub Brush 001-0445-63000 4.98 3/27/2023 0 Bank of Montreal Office Specialists -02/23 Service 030-0000-20102 100.52 3/27/2023 0 Bank of Montreal Amazon - Sit to Stand Desk - BLuedtke 019-1920-61000 128.69 3/27/2023 0 Bank of Montreal Lowes - Sales Tax - JGrodjesk 001-0000-10407 2.41 3/27/2023 0 Bank of Montreal Lautzenhisers Stationary - 2023 Minute Book 001-0115-61000 265.70 3/27/2023 0 Bank of Montreal Conway Shield - New Hire - Helmet shields, promo helmet sheild 001-0605-67500 388.07 3/27/2023 0 Bank of Montreal American Water Works - Membership Dues 061-0000-55000 244.00 3/27/2023 0 Bank of Montreal Illinois BASSET - BASSET Certification - KFurne 019-1920-54500 13.95 3/27/2023 0 Bank of Montreal Menards - Disinfectant Wipes 030-0320-62500 28.08 3/27/2023 0 Bank of Montreal Full Source - Paint For Golf Course 019-1920-66000 1,539.79 3/27/2023 0 Bank of Montreal Grainger - Furnace Filters 019-1945-66000 104.85 3/27/2023 0 Bank of Montreal Hammon Inn and Suites - Lodging - Peru-ABuccalo 001-0510-54500 332.22 3/27/2023 0 Bank of Montreal Lowes - Tax Charged - DFarrell 001-0000-10407 5.63 3/27/2023 0 Bank of Montreal FarmKing -Fishing Line - Fishing Derby 019-1940-66000 26.32 3/27/2023 0 Bank of Montreal Ameren - O1/23 Electricity 001-0000-20102 2,500.00 3/27/2023 0 Bank of Montreal Menards - Plow Bolts 019-1915-65500 14.67 3/27/2023 0 Bank of Montreal GetSling - 02/23 Service 001-0550-55800 49.23 3/27/2023 0 Bank of Montreal Airgas - LP Gas 001-0445-63000 56.43 3/27/2023 0 Bank of Montreal Ameren - O1/23 Service #9015,#6016 019-0000-20102 1,093.19 3/27/2023 0 Bank of Montreal Thompson - Sensors - Core Credit 030-0370-62500 (237.96) 3/27/2023 0 Bank of Montreal Ameren - 12/22 Service #9015,#6016 019-0000-20102 1,143.93 3/27/2023 0 Bank of Montreal Amazon - Air Filters 001-0205-65500 218.55 3/27/2023 0 Bank of Montreal Inquire Hire - Background Check - Custodian 001-0120-51000 61.22 3/27/2023 0 Bank of Montreal Phillips 66 - Jack Flash - Fuel 001-0450-62510 82.58 3/27/2023 0 Bank of Montreal Menards - Screws, Molding/Pan 014-0000-66000 11.97 3/27/2023 0 Bank of Montreal Lowes- Retaining Ring 019-1945-66000 1.56 3/27/2023 0 Bank of Montreal IPELRA - HR Seminar 001-0120-54500 400.00 3/27/2023 0 Bank of Montreal Protect Safety INC. - Jersey Industrial Gloves 061-0000-67500 142.75 3/27/2023 0 Bank of Montreal Selective Insurance - FLD2121629 Flood Insurance Renewal 078-0000-56531 1,578.00 3/27/2023 0 Bank of Montreal National Fire Protection Assc - NFPA Link Membership 001-0306-55000 99.99 3/27/2023 0 Bank of Montreal UofI Housing - Housing IFSI -Champaign Il-DRideout 02/26-05/05 001-0605-54500 2,629.33 3/27/2023 0 Bank of Montreal Ameren - O1/23 Service #5691 061-0000-20102 1,322.38 3/27/2023 0 Bank of Montreal Galesburg Electric - Light Bulb 019-1910-66000 9.51 3/27/2023 0 Bank of Montreal Grandview - Meals - Plowing - 8 Employees 001-0450-68000 98.65 3/27/2023 0 Bank of Montreal Thompson - Assy Preset AFMKT Prem 030-0370-62500 860.48 3/27/2023 0 Bank of Montreal Bosch Automotive - Overcharge for Services/Tax - RLarson 030-0000-10407 5.45 3/27/2023 0 Bank of Montreal Dunkin Donuts - Breakfast - MCI Winter Seminar - Kelli-Ericka 001-0115-54500 10.75 3/27/2023 0 Bank of Montreal U of I - IFSI Housing - Champaign It- TBrackett 02/26/ - 05105 001-0605-54500 2,629.33 3/27/2023 0 Bank of Montreal Comcast - 02/23 AV Room Cable 001-0207-54000 5.99 3/27/2023 0 Bank of Montreal Amazon - Tax - KBennewitz 001-0000-10407 1.60 3/27/2023 0 Bank of Montreal WIN-911 - Annual Customer Care Subscriptions 061-0000-55800 1,600.00 3/27/2023 0 Bank of Montreal Airgas - Argon Gas 001-0445-63000 90.48 3/27/2023 0 Bank of Montreal Office Specialists -02/23 Service 061-0000-20102 337.18 3/27/2023 0 Bank of Montreal Amazon - Calculators, Batteries 001-0505-61000 127.04 Back to Agenda 3/27/2023 0 Bank of Montreal Harbor Freight - Side Cutters, Tool Holders 019-1965-66000 42.69 3/27/2023 0 Bank of Montreal Thompson - Connector 030-0370-62500 52.46 3/27/2023 0 Bank of Montreal Amazon - Anti Fatigue Standing Mat 019-1920-61000 36.98 3/27/2023 0 Bank of Montreal Liebers Boxcar Express - Lunch ILLowa Training - R.Elsbury 001-0000-10407 38.25 3/27/2023 0 Bank of Montreal Comcast - 02/23 Service 001-0630-54000 20.00 3/27/2023 0 Bank of Montreal Menards - Black Tote, Tank Sprayer 030-0370-55700 42.72 3/27/2023 0 Bank of Montreal Selective Insurance - FLD2121654 Flood Insurance Renewal 078-0000-56531 7,886.00 3/27/2023 0 Bank of Montreal Amazon - March Craft Night - Resin Alcohol Ink 019-1940-64000 9.99 3/27/2023 0 Bank of Montreal Amazon - Jackets for Crossing Guards 001-0525-67500 173.51 3/27/2023 0 Bank of Montreal S&S Industrial Supply - Brake Cleaner, Oil Pads 001-0445-63000 122.84 3/27/2023 0 Bank of Montreal Menards - Driller Toggle, Repair Tape, Wall Mount Kit 014-0000-66000 50.75 3/27/2023 0 Bank of Montreal Amazon - RO Filter 001-0205-61000 29.00 3/27/2023 0 Bank of Montreal Lowes - Filter, AO Water Filter System 014-0000-66000 161.42 3/27/2023 0 Bank of Montreal Wilson Paper - Nitrile Gloves 001-0445-63000 36.73 3/27/2023 0 Bank of Montreal Best Western - PFI Training -Savoy Il - Mclaughlin 001-0510-54500 444.00 3/27/2023 0 Bank of Montreal Walgreens - Tax MLewis 001-0000-10407 0.79 3/27/2023 0 Bank of Montreal MATCO - 13 Pc Tool 030-0370-66500 85.95 3/27/2023 0 Bank of Montreal Amazon - Coffee 001-0510-61000 84.47 3/27/2023 0 Bank of Montreal Ameren - 01/23 Electricity 001-0000-20102 2,500.00 3/27/2023 0 Bank of Montreal Farm King - Rain Guage, Buckets, Nuts, Bolts 019-1920-66000 62.00 3/27/2023 0 Bank of Montreal Amazon - BC Promotional Testing Books 001-0605-67000 107.83 3/27/2023 0 Bank of Montreal ILACP - ILACP Conference -Spouse - Rldle 001-0000-10407 100.00 3/27/2023 0 Bank of Montreal Ameren - O1/23 Service #7035,#0034 024-0000-20102 991.16 3/27/2023 0 Bank of Montreal Wilson Paper - Trash Bags 019-1960-65000 39.87 3/27/2023 0 Bank of Montreal Wilson Paper - Squeegees for Floor Machine 019-1945-65000 137.06 3/27/2023 0 Bank of Montreal Ameren - O1/23 Electricity 001-0000-20102 2,500.00 3/27/2023 0 Bank of Montreal Callaway - Golf Balls for Resale 019-1920-64000 601.98 3/27/2023 0 Bank of Montreal Amazon - Jacket for CSO/Crossing Guard 001-0510-67500 44.38 3/27/2023 0 Bank of Montreal Verizon Wireless - O1/23 Service 061-0000-20102 89.34 3/27/2023 0 Bank of Montreal AT&T - 02/23 First Net Service 001-0510-54000 539.54 3/27/2023 0 Bank of Montreal Amazon - Tax GSmith 001-0000-10407 0.79 3/27/2023 0 Bank of Montreal Menards - Rope, Snaps 019-1915-66000 37.96 3/27/2023 0 Bank of Montreal Selective Insurance - FLD2121699 Flood Insurance Renewal 078-0000-56531 1,877.00 3/27/2023 0 Bank of Montreal 02/23 CC Charges - Library 001-0000-10407 6,071.57 3/27/2023 0 Bank of Montreal Hyatt Regency - Meal - IPRA Conf- Elizabeth 019-1905-54500 13.19 3/27/2023 0 Bank of Montreal Illinois AW WA - Training - Moline Il - MMackey 02/16/23 061-0000-54500 60.00 3/27/2023 0 Bank of Montreal Menards - Picnic Table Boards 019-1915-66000 269.85 3/27/2023 0 Bank of Montreal Hot Patch - Fuel Training - FBI Academy - DHostens 001-0510-54500 32.13 3/27/2023 0 Bank of Montreal Menards - Cable Ties, Electrical Tape 001-0605-65000 9.18 3/27/2023 0 Bank of Montreal Thompson - Bushing, Axle Spindle, Torq Nut, Washer 030-0370-62500 322.20 3/27/2023 0 Bank of Montreal UPS - Shipping 001-0605-53000 13.87 3/27/2023 0 Bank of Montreal Menards - TS Instructional Prop, TS Supplies, Central Station Su 001-0605-65000 150.07 3/27/2023 0 Bank of Montreal Allegra - Printing of Paratransit Tickets 030-0320-51500 82.25 3/27/2023 0 Bank of Montreal Amazon - Sugar, Batteries 001-0510-61000 34.26 3/27/2023 0 Bank of Montreal Menards - Fridge Water Filter 030-0370-66000 59.98 3/27/2023 0 Bank of Montreal Farm King - Washer Nozzle, Wheel Brush 001-0445-63000 15.28 3/27/2023 0 Bank of Montreal Art Hossler - Center Caps #102 001-0450-62500 125.84 3/27/2023 0 Bank of Montreal Garden Gate - Sales Tax - EGugliotta 001-0000-10407 3.49 3/27/2023 0 Bank of Montreal Lowes - 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Stop Light 019-1965-66000 22.99 3/27/2023 0 Bank of Montreal Fastenal - Plow Bolts 001-0445-63000 26.75 3/27/2023 0 Bank of Montreal Amazon - Tax GSmith 001-0000-10407 6.21 3/27/2023 0 Bank of Montreal Amazon - Printer Toner - Duty Office 001-0510-61000 342.72 3/27/2023 0 Bank of Montreal Midstate - Filter Cleaning #558 019-1920-55500 6.00 3/27/2023 0 Bank of Montreal Menards - Gypsum 014-0000-66000 12.58 3/27/2023 0 Bank of Montreal Liebers Boxcar Express - Group Lunch ILLowa Training - R.Elsbury 001-0000-10407 45.90 3/27/2023 0 Bank of Montreal Garden Gate - Floral Arrangement - Dwight Marmon 001-0110-58500 45.00 3/27/2023 0 Bank of Montreal Amazon - Tennis Balls - Adult Doubles Leagues 019-1940-64000 192.68 3/27/2023 0 Bank of Montreal Kasers - 2-cycle Oil 019-1965-65000 34.68 3/27/2023 0 Bank of Montreal Brightspeed - 01/23 Service 020-0000-20102 65.20 3/27/2023 0 Bank of Montreal Il Secretary of State - UCC Filing 024-0000-51000 21.00 3/27/2023 0 Bank of Montreal Joann - Golf Shop supplies to make foam cover for Speakers 019-1920-65500 5.63 3/27/2023 0 Bank of Montreal Hyatt Regency Chicago - 2023 IPRA Conference Hotel 2 nights ABuc 019-1905-54500 305.22 3/27/2023 0 Bank of Montreal Farm King -Razer Blades 030-0370-66500 3.99 3/27/2023 0 Bank of Montreal Lowes - Flex Couplings, Wash Laths 014-0000-66000 19.75 3/27/2023 0 Bank of Montreal Brightspeed - O1/23 Service 019-0000-20102 626.84 3/27/2023 0 Bank of Montreal Amazon - March Craft Night - Resin Epoxy 019-1940-64000 134.98 3/27/2023 0 Bank of Montreal Oneida Telephone - 01/23 Interent Kerzi 001-0207-54000 50.75 3/27/2023 0 Bank of Montreal American Red Cross - Lifeguard Review 019-1905-54500 168.00 3/27/2023 0 Bank of Montreal Post Office - Stamps 030-0320-53000 50.40 3/27/2023 0 Bank of Montreal Il Secretary of State - UCC Filing 024-0000-51000 21.00 3/27/2023 0 Bank of Montreal US Cellular - 01/23 Service 061-0000-20102 333.40 3/27/2023 0 Bank of Montreal Midstate - Filter Cleaning #564 019-1920-55500 12.00 3/27/2023 0 Bank of Montreal Amazon - Fan/Heater - Duty Office 001-0510-61000 149.99 3/27/2023 0 Bank of Montreal Lowes - Tape , Batteries, Quick LInk 014-0000-66000 44.84 3/27/2023 0 Bank of Montreal Farm King - Filled LP Tanks 061-0000-68500 68.00 3/27/2023 0 Bank of Montreal Walmart - School Day Out Prograrm - Nerf Supplies 019-1940-64000 38.57 3/27/2023 0 Bank of Montreal Verizon Wireless - O1/23 Service 016-0000-20102 1.63 3/27/2023 0 Bank of Montreal Quadient - 03/32-05/23 Lease 061-0000-88300 150.12 3/27/2023 0 Bank of Montreal Menards - Foam Sealant 019-1945-66000 2.14 3/27/2023 0 Bank of Montreal Menards - LP Tank Refill 019-1975-65500 14.68 Grand Total $ 728,811.58 PACOtell-y COUNCIL LETTER CITY OF GALESBURG MARCH 20, 2023 AGENDA ITEM: Ordinance directing sale of City -owned properties. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, and Code Compliance Supervisor recommend approval of the ordinance to direct the sale of the City - owned lots as outlined in the attached ordinance. BACKGROUND: The City has 12 vacant lots which could be made available for sale. In order to initiate the possible sale of any of the lots, the attached ordinance must be approved by the City Council. Also attached is a table of the properties proposed for sale and a sample Request for Bid Document. The proposed time schedule for the bid process is as follows: March 20, 2023 first reading of ordinance presented to the City Council authorizing City Administration to proceed with bidding. April 3, 2023 final reading of ordinance. April 6, 2023 first notice of sale to be printed in the newspaper April 13, 2023 second notice of sale to be printed in the newspaper April 20, 2023 third (final) notice of sale to be printed in the newspaper. May 15, 2023 bids would be received and opened during the City Council meeting. May 16, 2023 bids will be reviewed. The Request for Bid document includes two options for submitting a bid. The first option is a Development Plan bid. One example of this type of bid is using the city -owned property as additional yard area. The person submitting the bid must own the land that is adjacent to the vacant city -owned lot for a yard expansion. The purpose of the Development Plan bid is for the City to have more control over the proposed use of the property. The bidder submits detailed information on their plans for the property which must take place within two years of purchasing the property. If the plan is not followed the City has recourse by being able to take back ownership of the property from the bidder and the bidder forfeits 50% of their purchase price. A Development Plan bid option offers the City Council the ability to determine the best bid based upon the development proposed and not just the price. Prepared by: EWH Page 1 of 2 The second option is a No Development Plan bid. Using this option a person can purchase a property without submitting plans for future redevelopment of the property. The bid document also includes a five-year reversion agreement for properties (i.e. if the City has to spend monies to fix a nuisance issue on a No Development Plan property during the first five years after ownership is transferred, the ownership of the property will revert back to the City). The minimum bid required for this round of sales is $100.00 BUDGET IMPACT: Sale of any of the properties would eliminate the need for City maintenance of the properties (i.e. weed mowing); and at the same time place the properties back on the property tax roll. Any proceeds from the sale are deposited in the Property Redevelopment Fund to allow continued funding for future foreclosures. SUPPORTING DOCUMENTS: 1. Ordinance. 2. Attachment A legal descriptions. 3. Sample request for bid document. 4. Exhibit A table of properties. 5. Aerial Photos of properties. Prepared by: EWH Page 2 of 2 WHEREAS, the City of Galesburg, Knox County, Illinois, hereinafter called City, a municipal corporation, owns the real estate described on "Exhibit A", which is attached hereto and incorporated by reference; and WHEREAS, said real estate is presently unoccupied; and not being used by the City; and WHEREAS, the City Council of said City has determined that it is not necessary, appropriate or in the best interests of the City that it retain title to the real estate, and that the real estate is not required for the use of the City, or profitable to the City; THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1 The statements in the preamble are true in substance and in fact and are incorporated herein as findings by the City Council. SECTION 2 That the real estate described in "Exhibit A" be offered for sale subject to any conditions and restrictions on its future use which the City may deem necessary and proper. SECTION 3 That said sale shall be by sealed bids to be opened in the Council Chamber in the City of Galesburg at 5:30 o'clock P.M. on May 15, 2023 SECTION 4 That the notice of the time and place of the opening of said sealed bids shall be published in accordance with the provisions of Ordinance 30.07. SECTION 5 That the Mayor and City Clerk be, and each hereby is, authorized and directed to execute and attest, respectively, a quit -claim deed conveying said property to the successful bidder upon the acceptance of any bid by a three -fourths vote of the corporate authorities of the City. SECTION 6 That this ordinance shall be in full force and effect from and after its passage and approval as required by law. Approved this day of , 20 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Tract 1. Tract 2. Tract 3. Tract 4. Attachment A Lot Eight in the Canfield Subdivision of Lots Three and Ten of Revenue Plat of 1913 of Lots One, Two, Three and Four of the Subdivision of 1899 of the Southeast Quarter of Section Sixteen, Township Eleven North, Range One East of the Fourth Principal Meridian, situated in the City of Galesburg, Knox County, Illinois Commonly known as: Vacant Lot formerly known as 711 Avenue A Parcel Number: 9916429001 Lot 2 in Block 6 in Manufacturer's Addition to the City of Galesburg, Knox County, Illinois Commonly known as: Vacant Lot West of lot at the Northwest corner of West Berrien and Dieterich Parcel Number: 9916252004 Lot 1 in Block 6 in Manufacturer's Addition to the City of Galesburg, Knox County, Illinois Commonly known as: Vacant Lot at Northwest corner of West Berrien and Dieterich Parcel Number: 9916252005 The South % of Sublot 12 in the Subdivision of the North part, original Lot 1, Block 1 Harding's Addition to the City of Galesburg, as per plat recorded in Volume 83 on page 363 in the Recorder's Office of Knox County, Illinois. Situated in the County of Knox and the State of Illinois. Commonly known as: Vacant Lot formerly known as 324 S Henderson Parcel Number: 9910429002 Tract 5 Tract 6. Tract 7. Tract 8. The North 6 rods of Lot 1 in Subdivision of Block 117 in Second Southern Addition to the City of Galesburg, Knox County , Illinois, as per Plat thereof recorded in Volume 2 of Plats, page 93. Commonly known as: Vacant Lot formerly known as 440 W South Parcel Number: 9915154017 Lot 13, except the North 60 feet thereof, and all of Lot 14, all in Block 1, in the Finch Addition to the City of Galesburg, situated in the County of Knox and State of Illinois. Commonly known as: Vacant Lot formerly known as 383 Jefferson Parcel Number: 9910306005 The East 33 feet of the West 66 feet of Lot 17 of the subdivision of Lots Numbered 5 through 13 inclusive in Northern Addition to the City of Galesburg, Knox County, Illinois, as per Plat recorded in Volume 53 of Deeds, page 125 Commonly known as: Vacant Lot formerly known as 49 W North Parcel Number: 9910403048 4 rods in width by 8 rods in length fronting on East Second Street (formerly Williston Street), being part of Lots 11 and 12 in Block 116 in the Second Southern Addition to the City of Galesburg, said parcel being bounded as follows: Commencing at a point on the South line of said Lot 12, 8 rods West of the Southeast corner, thence North to the North Line of said Lot 11, 8 rods, thence West 4 rods, thence South to the South line of Lot 12, 8 rods, thence East 4 rods to the place of beginning; situated in the County of Knox and State of Illinois. Commonly known as: Vacant Lot formerly known as 355 E Second Parcel Number: 9915426004 Tract 9 Lot Eight (8) in the Subdivision of that part of original Ten Acre Lot Four (4) lying South of the CB & Q Railroad, now Burlington Northern Railroad in the City of Galesburg, Knox County, Illinois Commonly known as: Vacant Lot formerly known as 772 Ella Parcel Number: 9911379007 Tract 10. Lot 10 in B. F. ARNOLD'S ADDITION to the City of Galesburg, being Lot 10 in the Subdivision of Origina110 Acre Lot 5in the City of Galesburg, situated in the County of Knox and State of Illinois. Commonly known as: Vacant Lot formerly known as 179 Lincoln Parcel Number: 9911380009 Tract 11. That part of Block Four being the North Half of the South Half of the West Half of Lot Number One in Gale's First Addition to the City of Galesburg, Knox County, Illinois as per Plat recorded in Volume 120, Page 190 of Knox County, Illinois Deed Records, subject to the use of four feet on the South side of said described tract to be used as a driveway of the North Four feet of the South Half of the South Half of the West Half of said Lot Number One, thereby making and Eight foot driveway which said driveway shall be owned and used equally as driveway by owner of the said North Half and Said South Half of the West Half of said Lot Number One, Knox County, Illinois. Situated in the County of Knox and the State of Illinois. Commonly known as: Vacant Lot formerly known as 471 N Cherry Parcel Number: 9910429002 Tract 12. Lot 75 in Barlow's Addition to the City of Galesburg, situated in the County of Knox and State of Illinois. Commonly known as: Vacant Lot formerly known as 1465 Willard Parcel Number: 9902354004 CITY OF GALESBURG ILLINOIS CITY OF GALESBURG, ILLINOIS SPECIFICATIONS FOR REQUEST FOR BIDS FOR THE PURCHASE AND REDEVELOPMENT OF CITY -OWNED PROPERTIES A. Reauest For Bids The City of Galesburg is seeking Request for Bids for the redevelopment of 12 vacant City - owned lots. The Request for Bids shall be submitted to the Purchasing Agent's office at City Hall, 55 West Tompkins Street, no later than 5:00 p.m., local time, May 15, 2023. B. Property Information Exhibit A provides the following property information for each of the City -owned tracts being offered for sale: 1. Tract number for bidding purposes. 2. General address/location description. 3. Property tax identification number (parcel number). 4. Legal description. 5. Approximate size of the lot. 6. Current zoning of the lot. 7. Demolition cost to the City. 8. Last full value placed on property by City Assessor. 9. Date last full value placed by City Assessor. 10. Price of purchase by the City. • Also attached are aerial photographs, https://gis.ci.galesburg.il.us/PropertySale, showing the general locations of the properties. C. Zoning It is the responsibility of the bidder to verify that the project being proposed is allowed under the City's Development Ordinance. A copy of the Development Ordinance is available in the City Clerk's Office or can be accessed on the internet at https://codelibrary.amIega1.com/codes/galesburg/latest/gaIesburg il/0-0-0-7268 D. Utilities It is the responsibility of the successful bidder to arrange for any required new installation or relocation of utility services. The City of Galesburg will not participate in any utility costs attributed to any proposed development. The successful bidder shall be responsible for the payment of any utility costs from the time of transfer of property. The successful bidder shall be responsible for coordinating with each utility company to obtain proper utilities. E. Transportation The successful bidder shall be responsible for providing and maintaining adequate vehicular access from a project to an adjacent street. Proposed access to a City right-of- way shall be located in such a manner so as to be acceptable to the City. Furthermore, adequate off-street parking in accordance with the requirements of the Development Ordinance shall be the responsibility of the successful bidder. F. Property/Liability Insurance The City of Galesburg will not provide insurance of any type for property after transfer to the developer. It will be the responsibility of the successful bidder to provide insurance in the types and amounts which they feel are adequate. G. Maintenance At the time of transfer of property, the successful bidder will accept in full all maintenance responsibilities for the properties obtained. H. City Services The City will provide services in the same manner and amounts as other locations receive within the City. Existing Condition of Properties The City of Galesburg does not make any guarantees regarding the condition of any of the properties. The successful bidder shall accept the property in its existing condition at the time of transfer of the property. Right To Inspection The bidder has the right to inspect the available properties. Please contact Eric Heiden, Code Compliance Supervisor, Community Development Department, at (309) 345-3634, regarding questions concerning the properties or bid specifications. K. City Codes All new development shall be in compliance with the City Codes. Construction of new facilities shall be designed and built in accordance with the City's Building and Fire Codes and Federal and State handicapped accessibility requirements in effect at the time when work is performed. Depending upon the type and size of development, a site plan and a drainage plan designed in accordance with the Development Ordinance regulations may need to be submitted. L. Subdivision Requirements Should a subdivision be necessary in order to allow the sale or development of the property, it shall be the bidder's responsibility to have the subdivision prepared. The bidder shall be responsible for the costs associated with the preparation of the subdivision plat and any improvements required to be installed by the subdivision regulations in the Development Ordinance. M. Property Taxes The bidder shall be responsible for the property taxes. N. Submittal of Bid The bidder shall submit a bid in one of two ways. One option is to provide a Development Plan. The second option is to submit a bid without a Development Plan. DEVELOPMENT PLAN BID: Examples of a bid with a Development Plan bid include a bidder expanding their yard area by owning the property directly adjacent to the city lot or placing a permanent building on the city lot such as a single family residence on a residentially zoned lot or an industrial building on an industrially zoned lot. If a yard expansion is the development plan for the property, then the City will require a zoning lot be created. A zoning lot is a process that combines two (2) or more adjacent lots of record, and which will be used or developed or built upon as a unit, under single ownership and control. The zoning lot will be assigned a single property identification number by the Knox County Supervisor of Assessments. The zoning lot will be created when the property owner pays for the city -owned lot. All construction projects must comply with the applicable City Building Codes. If the bidder is submitting a project with a Development Plan, the bidder must provide a description of the proposed project and include at a minimum the following information: 1. A narrative description of the proposed development. This shall include the type(s) of activities proposed for development, proposed locations of use in each structure, parking arrangements, anticipated site improvements and any special features of the proposed development. 2. An estimated cost breakdown for the project. 3. Evidence of developer's financial capacity to both start and complete the project, including anticipated sources for both construction and permanent financing (i.e. equity, loans, etc.). 4. An estimated time schedule for the project. 5. Anticipated employment of the project (i.e. number of jobs retained, number of jobs created, permanent and construction jobs, full-time and part-time). 6. Special conditions, if any, which the bidder desires for the project. Examples include rezoning, conditional use permit, waivers for construction over easements, or vacation of right-of-way. 7. A site plan of the proposed development indicating uses, site layout, proposed improvements, etc. 8. Signed Bid Form (included in the bid packet) which states the bidder agrees to sign the Reversion Agreement if the Galesburg City Council awards the bid. 9. Signed Developer Commitment and Conditions/Right of Reentry Form (included in the bid packet) which in summary states the following: a. The proposed project would proceed if the property is transferred to the developer. b. If the project is not completed within two (2) years, the City shall have the right to take back the property. The developer agrees to forfeit fifty percent (50%) of the purchase price paid to the City as a penalty. At the time the City provides payment in the amount of fifty percent (50%) of the purchase price, the developer shall provide to the City a deed which deeds the property back to the City with clear title. 10. Signed Disclosure of Ownership Interests form (included in the bid packet). This form must be notarized. NO DEVELOPMENT PLAN BID: A bidder may submit a bid without a Development Plan. The following information is also to be included: 1. Signed Bid Form (included in the bid packet). 2. Signed Developer Commitment and Conditions/Right of Reentry Form (included in the bid packet) which in summary states the following: a. the bidder agrees to sign the Reversion Agreement if the Galesburg City Council awards the bid. 3. Signed Disclosure of Ownership Interests form (included in the bid packet). This form must be notarized. 4. The successful bidder must sign a Reversion Agreement (an example is included in the bid packet). In summary, the Reversion Agreement must be signed as part of the real estate closing document submittal. It requires the successful bidder to maintain the property being purchased from the City of Galesburg. If the City expends any dollars for maintenance such as mowing the yard or removing trash and debris from the bidder's lot purchased from the City of Galesburg, the property will automatically revert back to the City of Galesburg. When the bidder signs the deed to purchase the property, the bidder will also be required to sign a quit claim deed which would give the property back to the City of Galesburg. The City would only record the deed to take back ownership of the property if the bidder did not maintain the property as required by the Reversion Agreement. The Reversion Agreement is valid for a period of five (5) years following the conveyance to the bidder by the City. 0. Amendments to Bids Substantial amendments or revisions to the proposed project may be made by the developer only upon approval by a majority of the City Council of the City of Galesburg. P. Addenda To Request For Bids Any changes to this request for bids shall be in written form as an addendum. Respondents shall acknowledge the receipt of each addendum, if any, on their respective Bid Form. Q. Non -Discrimination All bidders are advised to acquaint themselves with the provisions of applicable Federal and State laws which prohibit the discrimination by reason of sex, race, religion, color or national origin. The successful bidder shall be expected to conduct its operation in accordance with these Federal and State laws regarding discrimination. R. City Council Expectations In the past, City Council members have indicated that the bids offered for properties being sold should allow the City to recoup costs which the City has in the properties as indicated in Exhibit A. However, this does not prohibit a bidder from submitting a bid with a lower value for the City Council's consideration. S. Closing and Title Insurance The successful bidder shall pay all costs associated with the transfer of the property (e.g. recording of deed). The City will not provide title insurance for the lots. If title insurance is desired, it shall be the bidder's responsibility to obtain and pay for title insurance. T. Transfer of Title Once the successful bidder has been notified via a letter of the City Council's approval of the bid, the successful bidder shall have forty-five (45) calendar days to submit payment through a cashier's check. If the successful bidder fails to provide proper payment within this time frame, the City shall have the right to withdraw its approval of the bid. U. Property Dimensions The property dimensions for the lots listed in Exhibit A are approximate dimensions based upon Knox County Assessment records. The City of Galesburg cannot guarantee these dimensions. To obtain the exact dimensions a successful bidder would need to have a land surveyor survey the parcel. V. Special Conditions There is a required $100 minimum bid amount for all advertised tracts. CITY OF GALESBURG, ILLINOIS Din LnDnn DEVELOPMENT PLAN BID ($100.00 MINIMUM BID IS REQUIRED) Purchase of City -owned Properties NAME OF BIDDER: BIDDER'S ADDRESS: TELEPHONE NUMBER: DATE OF BID: E-MAIL ADDRESS: The Bidder above mentioned declares and certifies: First - That no officer, employee or person whose salary is payable in whole or in part from the City of Galesburg is directly or indirectly interested in this bid or in any portion of the profits thereof. Second - That this bid is made without any previous understanding, agreement or connection with any other person, firm or corporation making a bid for the same purpose; and, is in all respects, fair and without collusion or fraud. Third - That said bidder has carefully examined the Instructions of Bidders and the Specifications, and will if successful in this bid, comply with all Instructions and Specifications and within the time stated. Fourth - That the said bidder declares that this bid for the City -owned properties, as described in the Specifications, and which meets the requirements as set forth in the Instructions to Bidders and the Specifications aforementioned is: (A) Property Bid On: Bid Price Tract 1 $ Tract 2 $ Tract 3 $ Tract 4 $ Tract 5 $ Tract 6 $ Tract 7 $ Tract S $ Tract 9 $ Tract 10 $ Tract 11 $ Tract 12 $ (B) Bid price(s) for all tracts bid in item A: $ (C) Proposed use for each property bid: (A Development Plan covering items in Item N of specifications must be attached on a separate piece of paper. Also attach signed Disclosure of Ownership Interests Form and signed Development Plan Bid Developer Commitment and Conditions/Right of Reentry Form.) By: Person, Firm or Corporation Authorized Signature and Title Note: Provide certified copy of the Board resolution, if applicable, or other action which is required to authorize submittal of this bid. DEVELOPER COMMITMENT AND CONDITIONS/RIGHT OF REENTRY DEVELOPMENT PLAN BID 1. The bidder commits that the project outlined in the bidder's bid will proceed if the property is transferred to the bidder. 2. An essential part of the consideration for conveyance of City -owned property is that the property will be conveyed upon the express condition that the Successful Bidder shall complete the work in accordance with its bid to the satisfaction of the City Council within two years from the date of the deed. If the Successful Bidder fails to do so, the property shall revert, at the option of the City, to the City, and the City may reenter the premises. 3. The Bidder acknowledges that this is a condition and is not a covenant. It is the intention of the parties that these conditions run with the land and in the event of a violation of the conditions, the Successful Bidder's heirs or assigns shall forfeit all right or title to the property, all interest in it shall revert, at the City's option, to the City of Galesburg and the City may reenter and take possession of the premises. The Successful Bidder agrees to forfeit fifty percent (50%) of its purchase price paid to the City as a penalty. 4. In the event that the Successful Bidder is required to deed the property back to the City, the Successful Bidder agrees to provide a deed to the City which deeds the property back to the City with clear title. Name and address of BIDDER: DATED: This day of 120 Signature of Bidder Typed or Printed Name of Bidder This page left intentionally blank. CITY OF GALESBURG, ILLINOIS 1 0 NO DEVELOPMENT PLAN BID ($100.00 MINIMUM BID IS REQUIRED) Purchase of City -owned Properties NAME OF BIDDER: BIDDER'S ADDRESS: TELEPHONE NUMBER: E-MAIL: The Bidder above mentioned declares and certifies: DATE OF BID: First - That no officer, employee or person whose salary is payable in whole or in part from the City of Galesburg is directly or indirectly interested in this bid or in any portion of the profits thereof. Second - That this bid is made without any previous understanding, agreement or connection with any other person, firm or corporation making a bid for the same purpose; and, is in all respects, fair and without collusion or fraud. Third - That said bidder has carefully examined the Instructions of Bidders and the Specifications, and will if successful in this bid, comply with all Instructions and Specifications and within the time stated. Fourth - That the said bidder declares that this bid for the City -owned properties, as described in the Specifications, and which meets the requirements as set forth in the Instructions to Bidders and the Specifications aforementioned is: (A) Property Bid On: Bid Price Tract 1 $ Tract 2 $ Tract 3 $ Tract 4 $ Tract 5 $ Tract 6 $ Tract 7 $ Tract 8 $ Tract 9 $ Tract 10 $ Tract 11 $ Tract 12 $ (B) Bid price(s) for all tracts bid in item A: $ (Also attach signed Disclosure of Ownership Interests Form, signed No Development Plan Bid Conditions/Right of Reentry Form, signed Reversion Agreement.) By: Person, Firm or Corporation Authorized Signature and Title Note: Provide a certified copy of the Board resolution, if applicable, or other action which is required to authorize submittal of this bid. DEVELOPER COMMITMENT AND CONDITIONS/RIGHT OF REENTRY NO DEVELOPMENT PLAN BID 1. The bidder commits that the property shall be properly maintained if the property is transferred to the bidder. 2. An essential part of the consideration for conveyance of City -owned property is that the property will be conveyed upon the express condition that the Successful Bidder shall enter into a Reversion Agreement that lasts for a period of five years as described in the specifications in Section N. 3. The bidder acknowledges that this is a condition and is not a covenant. It is the intention of the parties that these conditions run with the land and in the event of a violation of the conditions, the Successful Bidder's heirs or assigns shall forfeit all right or title to the property, all interest in it shall revert, at the City's option, to the City of Galesburg and the City may reenter and take possession of the premises. The Successful Bidder agrees to forfeit one hundred percent (100%) of its purchase price paid to the City as a penalty if the property is not properly maintained as described in the Reversion Agreement. 4. When the Successful Bidder signs the deed to purchase the property, the Successful Bidder will also be required to sign a quit claim deed which would give the property back to the City of Galesburg. The City would only record the deed to take back ownership of the property if the bidder did not maintain the property as required by the Reversion Agreement. Name and address of BIDDER: DATED: This day of 120 Signature of Bidder Typed or Printed Name of Bidder This page left intentionally blank. REVERSION AGREEMENT EXAMPLE (This form is being provided for informational purposes only. The successful bidder will be required to sign this document for a No Development Plan bid.) The City of Galesburg, a municipal corporation, hereafter called City and hereafter called Buyer agree: 1. The City agrees to sell, and the Buyer agrees to buy, the real estate shown on Exhibit A, hereafter called real estate. Exhibit A is attached hereto and incorporated by reference. 2. Part of the consideration for the sale is the Buyer's promise to maintain the real estate. Accordingly, the City and the Buyer agree that the Buyer will quitclaim the real estate back to the City under the following terms: a. The Buyer shall execute, and deliver, a quitclaim deed at closing. b. The City Clerk for the City of Galesburg shall hold the quitclaim deed under the terms of this agreement. c. If the City expends any funds to maintain the real estate pursuant to the provisions found in Chapter 94 of the Galesburg Municipal Code, within five years of the date of the sale from City to Buyer, the Buyer agrees that the real estate shall revert to the City and that Clerk may give the quitclaim deed to the City for recording. d. The City may immediately record said deed in the Knox County Recorder's Office. It is so agreed this _ day of W 20 CITY OF GALESBURG, Seller Director of Community Development Buyer This page left intentionally blank. DISCLOSURE OF OWNERSHIP INTERESTS (Required for Development Plan and No Development Plan Bids) NAME OF BIDDER: BIDDER'S ADDRESS: Bidder is 1) Corporation ( ) 3) Sole Proprietor ( ) 2) Partnership ( ) 4) Other ( ) Please indicate with an "X" the appropriate legal entity. Then provide the information required under the appropriate Section 1, 2, 3 or 4. SECTION 1. CORPORATION 1a. Incorporated in the State of 1b. Authorized to do business in the State of Illinois? Yes ( ) No ( ) 1c. Names of Officers and Directors of Corporation: SECTION 2. PARTNERSHIP 2a. If the bidder is a partnership, indicate the name of each such partner and the percentage of interest of each therein. SECTION 3. SOLE PROPRIETORSHIP 3a. The bidder is sole proprietor and is not acting in any representative capacity or in behalf of any beneficiary? Yes ( ) No ( ). If no, provide the information in 3b and 3c. 3b. If the sole proprietorship is held by an agent(s) or a nominee(s), indicate the principals for whom the agent or nominee hold such interest. 3c. If the interest of a spouse of any other party is constructively controlled by another person or legal entity, state the name and address of such person or entity possessing such control and the relationship under which such control is being or may be exercised. SECTION 4. OTHER 4a. If the bidder is a land trust, business trust, estate or other similar commercial or legal entity, identify any representative, person or entity holding legal title as well as each beneficiary in whose behalf title is held, including the name, address and percentage of interest of each beneficiary. To the best of his (her) knowledge the information provided herein is accurate and current. Signature of Person Preparing Statement Title: STATE OF ILLINOIS ) ) SS. COUNTY OF KNOX ) The undersigned, having duly sworn, states that he (she) is authorized to make this affidavit in behalf of the bidder, that the information disclosed in this economic disclosure statement is true and complete to the best of his (her) knowledge, and that the bidder has withheld no disclosure as to economic interest in the undertaking for which this application is made nor reserved any information, data or plan as to the intended use or purpose for which it seeks action by the City Council. Signature of Person Preparing Statement Subscribed to before me this day of . A.D. 20 Public Notary Back to Agenda City -Owned Properties For Sale 2023 Tract Number Address/Location Parcel Number Legal Description Size of Lot Current Zoning Demo Cost City Assessor Full Value Date of Full Value Purchase Price 1 Vacant Lot 9916429001 Lot Eight in the 66 ft by R-16 $25,573.03 $1,560.00 2019 $823.00 formerly known Canfield Subdivision 202 ft, Single as 711 Avenue A of Lots Three and 13,332 sq Family Ten of Revenue Plat ft of 1913 of Lots One, Two, Three and Four of the Subdivision of 1899 of the Southeast Quarter of Section Sixteen, Township Eleven North, Range One East of the Fourth Principal Meridian, situated in the City of Galesburg, Knox County, Illinois 2 Vacant Lot West 9916252004 Lot 2 in Block 6 in 61 ft by M-2 $870.00 2004 $743.00 of lot at the Manufacturer's 165 ft, Heavy Northwest corner Addition to the City 10,119 sq Industrial of West Berrien of Galesburg, Knox ft and Dieterich Ave County, Illinois Back to Agenda 3 Vacant Lot at Northwest corner of West Berrien and Dieterich 9916252005 Lot 1 in Block 6 in Manufacturer's Addition to the City of Galesburg, Knox County, Illinois 61 ft by 165 ft, 10,119 sq ft m-2 Heavy Industrial $810.00 2001 $143.00 4 Vacant Lot 9910429002 The South % of 44 ft by R-2 Two $21,016.80 $310.00 2023 $823.00 formerly known Sublot 12 in the 140 ft, Family as 324 S Subdivision of the 6,160 sq Henderson North part, original ft Lot 1, Block 1 Harding's Addition to the City of Galesburg, as per plat recorded in Volume 83 on page 363 in the Recorder's Office of Knox County, Illinois. Situated in the County of Knox and the State of Illinois. 5 Vacant Lot 9915154017 The North 6 rods of 66 ft by R-2 Two $15,845.22 $260.00 2023 $823.00 formerly known Lot 1 in Subdivision 99 ft, Family as 440 W South of Block 117 in 6,534 sq Second Southern ft Addition to the City of Galesburg, Knox County, Illinois, as per Plat thereof recorded in Volume 2 of Plats, page 93. Back to Agenda 6 Vacant Lot formerly known as 383 Jefferson 9910306005 Lot 13, except the North 60 feet thereof, and all of Lot 14, all in Block 1, in the Finch Addition to the City of Galesburg, situated in the County of Knox and State of Illinois. 66 ft by 180 ft, 11,880 sq ft R-1 B Single Family $16,326.62 $1,570.00 2023 $823.00 7 Vacant Lot 9910403048 The East 33 feet of 33 ft by R-2 Family $30,600.19 $2,930.00 2020 $823.00 Formerly Known the West 66 feet of 155 ft, as 49 W North St. Lot 17 of the 5,155 sq subdivision of Lots ft Numbered 5 through 13 inclusive in Northern Addition to the City of Galesburg, Knox County, Illinois, as per Plat recorded in Volume 53 of Deeds, page 125 8 Vacant Lot 9915426004 4 rods in width by 8 66 ft by R-1 B $15,660.72 $1,080.00 2023 $823.00 formerly known rods in length 132 ft, Single as 355 E Second fronting on East 8,712 sq Family Second Street ft (formerly Williston Street), being part of Lots 11 and 12 in Block 116 in the Second Southern Addition to the City of Galesburg, said Back to Agenda parcel being bounded as follows: Commencing at a point on the South line of said Lot 12, 8 rods West of the Southeast corner, thence North to the North Line of said Lot 11, 8 rods, thence West 4 rods, thence South to the South line of Lot 12, 8 rods, thence East 4 rods to the place of beginning; situated in the County of Knox and State of Illinois. 9 Vacant Lot 9911379007 Lot Eight (8) in the 56 ft by R-2 Two $15,834.69 $650.00 2023 $823.00 formerly known Subdivision of that 165 ft, Family as 772 Ella part of original Ten 9,240 sq Acre Lot Four (4) ft lying South of the CB & Q Railroad, now Burlington Northern Railroad in the City of Galesburg, Knox County, Illinois Back to Agenda 10 Vacant Lot 9911380009 Lot 10 in B. F. 66 ft by R-2 Two $16,443.94 $1,910.00 2018 $823.00 formerly known ARNOLD'S 124 ft, Family as 179 Lincoln St. ADDITION to the 8,168 sq City of Galesburg, ft being Lot 10 in the Subdivision of Origina110 Acre Lot 5 in the City of Galesburg, situated in the County of Knox and State of Illinois. 11 Vacant Lot 9910429002 That part of Block 40 ft by R-3 A $36,467.56 $1,820.00 $823.00 formerly known Four being the 166 ft, Multi as 471 N Cherry North Half of the 6,640 sq Family South Half of the ft West Half of Lot Number One in Gale's First Addition to the City of Galesburg, Knox County, Illinois as per Plat recorded in Volume 120, Page 190 of Knox County, Illinois Deed Records, subject to the use of four feet on the South side of said described tract to be used as a driveway of the Back to Agenda North Four feet of the South Half of the South Half of the West Half of said Lot Number One, thereby making and Eight foot driveway which said driveway shall be owned and used equally as driveway by owner of the said North Half and Said South Half of the West Half of said Lot Number One, Knox County, Illinois. Situated in the County of Knox and the State of Illinois. 12 Vacant Lot 9902354004 Lot 75 in Barlow's 39 ft by R-1 B $16,039.39 $460.00 2023 $823.00 formerly known Addition to the City 192 ft, Single as 1465 Willard of Galesburg, 7,488 sq Family situated in the ft County of Knox and State of Illinois. Available City -Owned Properties - N Community Development Department West of Broad Street w+E Operating Under Council -Manager Government Since 1957 S W DAYTON ST W FREMONT ST 34 150 U) ❑ I o W LOSEY•ST � � m tq z ❑ o ❑ w Tract ❑ #06 Tract w #07 z x J Z Z 34 164 W MAIN ST Lj Tract �rac W.SOUTH ST ❑o TEract #04 #05 o #03 z � J rn W KNOX-ST TLact #01 11 41 J� Mo��Ng�. o MoN I O� 0 0 W Z 0 O Z J T The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2�23 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location ;, Available City -Owned Properties - N i i Community Development Department East of Broad Street w+E Operating Under Council -Manager Government Since 1957 S E DAYTON ST Tract VD #12 WST E FREMONT•S FREMONT-ST A CO u~i & �G Q v z w z E LOSEY-ST Tract #11 r 6Tractjw z 09�I U) z I E MAIN ST 150 E SOUTH ST E SOUTH ST Li E KNOX-ST Tract #08 qti 0 q`F Cn a z w Cn U) The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2()23 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Back to Agenda i ° ` Tract #01 GALCommunity Development Department Fee, w+E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 Back to Agenda assa I.... i GALESBURGTract #02 & #03 Community Development Department Fee, w�E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 assa GALESBURG I.... i Tract #04 Community Development Department Operating Under Council -Manager Government Since 1957 100 50 0 100 Back to Agenda N WE Z) Feet + 200 S i ti t: :#ip*: 1 � i 1 +1 R w {+ V/ y Z k O y • I _ M1 1 __+�. c } W F Z LLI Vacant Lot C/' formerly Henderson St _ y low W BERRIEN ST a W BERRIEN ST The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 assa I.... i GALESBURG Tract #05 Community Development Department Operating Under Council -Manager Government Since 1957 100 50 0 100 Back to Agenda N WE Z) Feet + 200 S a .L r 4 k'' 7� r 6L v .1 F �N C• M1� .ti C Vacant Lot _ - ' F �~ formerly known as 440 W Ceti ter- W SOUTH ST � . tom•_-~--- � L 77� � %% k k % + i • %- J� 00N F N } - g • W G 1Q 0 r f ' r: The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 Back to Agenda assa I.... i GALESBURGTract #06 Community Development Department Feet w�E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 Back to Agenda GALESel,19,11,111-17 ` ' Tract #07 Community Development Department Fee, w�E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 el,191111111-17 ITract #08 Community Development Department Operating Under Council -Manager Government Since 1957 100 50 0 100 a y` a k% i f r •. JN % 4 r • r}f M M1 r % F o f Vacant Lot formerly known as 355 E Second z LU 4 . A%. I i V Back to Agenda N WE Z1 Feet + 200 S E FIRST ST I The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 Back to Agenda Fiffl, Tract #09 & #10 Community Development Department Fee, w+E Operating Under Council -Manager Government Since 1957 100 so 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 Back to Agenda assa I.... i GALESBURGTract #11 Community Development Department Fee, w�E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 Back to Agenda aid i GALES` ' Tract #12 Community Development Department Fee, w+E Operating Under Council -Manager Government Since 1957 100 50 0 100 200 S The information included in this map is intended to be advisory only and is NOT designed or intended to be used as February 27, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Imagery: March 2020 23-2021 CITY OF GALESBURG COUNCIL LETTER APRIL 03, 2023 AGENDA ITEM: Ameren Illinois Easement to connect solar project in Galesburg Business Park SUMMARY RECOMMENDATION: The City Manager and Interim Public Works Director recommend approval of entering into an easement agreement with Ameren Illinois to support connectivity of a proposed solar project in the Galesburg Business Park to the electrical grid. BACKGROUND: On June 18, 2018, the City Council approved leasing land at the Galesburg Business Park for the purposes of establishing a new solar array project. The energy generated from this solar project needs to be connected to the electrical grid via Ameren Illinois. Ameren has therefore requested a perpetual easement from the City of Galesburg to construct the necessary infrastructure to connect to the solar project. An easement would roughly be 20 feet wide by 60 feet long and located in the northeasterly section of the solar project site (see below pictures showing the approximate location of the easement). BUDGET IMPACT: Ameren will compensate the City $1.00 for the easement. SUPPORTING DOCUMENTS: 1. Resolution 2. Easement Agreement Prepared by: MAR Page 1 of 4 Solar Project Site Map EQUJPMENT PAD GRAVEL DRIVEWAY I I PROPOSED POINT DF iNURCONNECTION SIT# ACCESS I Prepared by: MAR Page 2 Of 4 Resolution No. A RESOLUTION AUTHORIZING A PERPETUAL EASEMENT WITH AMEREN ILLINOIS WHEREAS, on June 18, 2018, the City Council approved leasing land at the Galesburg Business Park for the purposes of establishing a new solar array project; and WHEREAS, the energy generated from this solar project needs to be connected to the electrical grid via Ameren Illinois; and WHEREAS, Ameren Illinois is desirous of a perpetual easement from the City of Galesburg to construct the necessary infrastructure to connect to the solar project; and WHEREAS, the easement is located on the following property: That part of the East Half of the Northwest Quarter of Section 19, Township 11 North, Range 2 East of the Fourth Principal Meridian, Knox County, Illinois, lying Southerly of the right of way of Interstate 74. Being a part of the property conveyed to the City of Galesburg by Corrective Quit Claim Deed dated March 24, 2004, and recorded in the Knox County Recorder's Office on March 25, 2004 in Book 3099 Page 010 as Document Number 0917519. Part of PIN: 90-19-100-001; and WHEREAS, a description of the easement is as follows: A strip of land 20 feet in width described as beginning at a point approximately 980 feet Northerly of and approximately 18 feet Westerly of the Southeast Corner of the above -described property and being the point of beginning (POB), said POB also being the location of an existing pole; thence extending in a Northwesterly direction from said POB a distance of approximately 60 feet to the point of termination (POT), said POT being approximately 1,020 feet Northerly of and approximately 65 feet Westerly of the Southeast Corner of the above -described property. ALSO rights for a downguy and anchor extending from said existing pole at the POB in a Southeasterly direction a distance of approximately 6 feet; and WHEREAS, the City Council finds that providing Ameren Illinois with an easement is in the best interests of the citizens of Galesburg. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Galesburg, Knox County, Illinois as follows: Prepared by: MAR Page 3 of 4 SECTION 1: The foregoing recitals are found to be true and correct and are hereby incorporated in this Resolution as though fully set forth herein. SECTION 2: The Mayor and/or the City Manager is authorized and directed to enter into the Easement Agreement with Ameren Illinois in substantially the form attached hereto as Exhibit A, with such revisions and modifications as the Mayor and/or City Manager deem necessary and appropriate. SECTION 3: The City Clerk is directed to attest to the execution of the Agreement as negotiated and approved by the Mayor and/or City Manager. SECTION 4: This Resolution shall be in full force and effect from and after its approval and passage as provided by law. Approved this day of , 2023, by roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Prepared by: MAR Page 4 of 4 EASEMENT (Electric) Vacant Ground 650 E. Road Galesburg, IL 61401 REMS INFORMATION Agreement ID: AIC-202302-46785 Project ID: 59131 KNOW ALL MEN BY THESE PRESENTS, this day of , 2023, that CITY OF GALESBURG, a Municipal Corporation, its successors and assigns, whether one or more and whether an individual, individuals, a corporation, or other legal entity (hereinafter "Grantor"), for and in consideration of the sum of One and No/100th Dollars ($1.00) and other valuable consideration in hand paid, the receipt of which is hereby acknowledged, does hereby grant unto AMEREN ILLINOIS COMPANY d/b/a AMEREN ILLINOIS, an Illinois corporation, its successors and assigns (hereinafter "Grantee"), a perpetual easement (hereinafter "Easement") with the right, privilege, and authority of Grantee, its agents, contractors, and subcontractors to survey, stake, construct, reconstruct, replace, use, operate, maintain, patrol, inspect, protect, repair, relocate, modify, add to the number of and remove electric and communication line or lines consisting of poles, guys, anchors, wires, cables, conduits, fixtures, appliances and other appurtenances thereto, including transformers, cabinets, and pedestals (hereinafter individually and collectively "Facilities"), together with all rights and privileges for the exercise and enjoyment of the Easement rights and the authority to extend to any other party the right to use, pursuant to the provisions hereof, upon, over, across and under the following described land in Section 19, Township 11 North, Range 2 East, of the 4t" Principal Meridian, in Knox County, State of Illinois, to -wit: Property Description: That part of the East Half of the Northwest Quarter of Section 19, Township 11 North, Range 2 East of the Fourth Principal Meridian, Knox County, Illinois, lying Southerly of the right of way of Interstate 74. Being a part of the property conveyed to the City of Galesburg by Corrective Quit Claim Deed dated March 24, 2004, and recorded in the Knox County Recorder's Office on March 25, 2004 in Book 3099 Page 010 as Document Number 0917519. Part of PIN: 90-19-100-001 RE001.22.09.08 Easement Description: A strip of land 20 feet in width described as beginning at a point approximately 980 feet Northerly of and approximately 18 feet Westerly of the Southeast Corner of the above - described property and being the point of beginning (POB), said POB also being the location of an existing pole; thence extending in a Northwesterly direction from said POB a distance of approximately 60 feet to the point of termination (POT), said POT being approximately 1,020 feet Northerly of and approximately 65 feet Westerly of the Southeast Corner of the above -described property. ALSO rights for a downguy and anchor extending from said existing pole at the POB in a Southeasterly direction a distance of approximately 6 feet. The actual centerline of said 20-foot wide strip of land is to be established by the longitudinal centerline of the electric facilities as installed. The above -described easement shown on Exhibit A, attached hereto and made a part hereof. Grantor also conveys the right of ingress and egress to and over the Easement Area and premises of Grantor adjoining the same, for all purposes herein stated, together with the right to trim, control the growth, cut and remove or cause to be removed at any time and from time to time, by any means, any and all brush, bushes, saplings, trees, roots, undergrowth, rock, over -hanging branches, and other obstructions upon, over, and under the surface of said Easement Area and of the premises of Grantor adjoining the same deemed by Grantee to interfere with the exercise and enjoyment of Grantee's rights hereunder, endanger the safety of the Facilities, or in order for Grantee to maintain compliance with the minimum clearance requirements of the National Electric Safety Code. Grantee shall be responsible for actual damages (except the trimming, controlling of growth, cutting and removal of trees and other vegetation) occurring as a result of the Grantee's exercise of the Easement rights hereinabove conveyed and shall reimburse the owner thereof for such loss or damages. Grantor, for itself, its successors and assigns, does hereby warrant and covenant unto Grantee, (1) that Grantor is the owner of the Easement Area and has the full right and authority to grant this Easement, (2) that Grantee may quietly enjoy the Easement for the purposes herein stated, and (3) that Grantor will not create or permit any building or other obstruction or condition of any kind or character upon Grantor's premises that will interfere with the Grantee's exercise and enjoyment of the Easement rights hereinabove conveyed. Grantor hereby waives and releases any and all homestead and other marital rights it may have pursuant to Illinois law. This Easement shall be governed by the laws of the State of Illinois. Remainder of page intentionally left blank. RE001.22.09.08 IN WITNESS WHEREOF, the Grantor has hereunto caused this Easement to be executed on the date hereinabove written. City of Galesburg, a Municipal Corporation ATTEST: By: Peter D. Schwartzman, Mayor Kelli R. Bennewitz, City Clerk ALL PURPOSE NOTARY ACKNOWLEDGMENT STATE OF ILLINOIS COUNTY OF I SS On this day of , 2023, before me, the undersigned, a Notary Public in and for said State, personally appeared (print or type names): Peter D. Schwartzman, Mayor Kelli R. Bennewitz, City Clerk to me known to be the person described in and who executed the foregoing instrument and acknowledged that they executed the same as their authorized capacity(ies), and that by their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. Capacity Claimed By Signator(s) ❑ Individual(s) ® Corporate ❑ Limited Liability Company ❑ Trustee(s) Title(s) of Officer(s): Member(s)/Manager(s): ❑ Executor(s) Mayor ❑ Administrator(s) City Clerk ❑ Attorney -In -Fact ❑ Conservator(s) ❑ Guardian(s) My Commission Expires Prepared By: Ameren Illinois Return To: Ameren Services 1901 Chouteau Avenue P.O. Box 66149, MC 700 St. Louis, MO 63166-6149 DMH WR#: IPNO133181 Latitude: 40.92843 / Longitude:-90.31765 03/01 /2023 ❑ Partner(s) ❑ Limited Partnership ❑ General Partnership ❑ Other (Specify Below): Notary Public RE001.22.09.08 3 Exhibit A Agreement ID: AIC-202302-46785 The Northwest Quarter of Section 19 Township 11 North, Range 2 East of the 4th P.M., Knox County, IL N W * E S Easement for an overhead 12KV electric pole line. Approx. easement area is 20' wide by 60' long, with downguy and anchor rights. 1�1►�I�3�3IiI�ail�>fu i i POT POB 00 rn X O Q Q Q T11 K = S' ? Southeast Corner NOTE: NOT TO SCALE 23-2022 CITY OF GALESBURG COUNCIL LETTER APRIL 3, 2023 AGENDA ITEM: Procurement of Galesburg's Allocation of Aviation Fuel Taxes from IDOT SUMMARY RECOMMENDATION: Staff recommends approval. BACKGROUND: A portion of state sales tax on aviation fuel is annually returned to owners of airports across the state. Each year, these airport owners (such as the City) need to apply to IDOT's Division of Aeronautics for their allocation. Such funds are distributed proportionately based on levels of passenger boarding, total cargo, and airport operations. Given the state's established formula and funding availability, allocations are made after each fiscal year. Upon discussion with IDOT, it has been determined that the following allocations are currently owed to the City of Galesburg: State Fiscal Year 2019-2020 $ 7,604.74 State Fiscal Year 2020-2021 $ 9,682.69 State Fiscal Year 2021-2022 529.573.24 TOTAL $46,860.67 An airport owner may use these funds for any purpose allowed for in the Federal Aviation Administration's revenue use policy. Generally, airport operations and maintenance costs are eligible, so long as those costs were not covered by any COVID-related assistance programs. To receive this funding, the City must complete and submit the following to IDOT: • Uniform Application (attached); • Uniform Budget Template (attached); • FY24 Internal Control Questionnaire (completed online by Finance); • Programmatic Risk Assessment (completed online by Finance); and • Have any outstanding audits completed (completed by Finance). Once these documents are submitted and approved by IDOT's Division of Aeronautics, they will create a Notice of State Award (NOSA) and draft an agency grant agreement. Once the agreement has been signed by all parties and executed, the City can submit requests for reimbursement for eligible costs incurred from July 1, 2019 to present. BUDGET IMPACT: Additional unanticipated revenues of $46,860.67 to support the Airport Fund in FY23. This will also be a new revenue stream for future budget years. SUPPORTING DOCUMENTS: 1. Resolution 2. Uniform Application for State Grant Assistance 3. Uniform Grant Budget Prepared by: MAR Page 1 of 3 Resolution No. A RESOLUTION AUTHORIZING APPLICATION FOR GRANT FUNDING AND ENTERING INTO A GRANT AGREEMENT WITH THE STATE OF ILLINOIS WHEREAS, a portion of state sales tax on aviation fuel is annually returned to owners of airports across the state; and WHEREAS, such funds are distributed proportionately based on levels of passenger boarding, total cargo, and airport operations for the prior state fiscal year; and WHEREAS, the City of Galesburg currently has allocated to it a total of $46,860.67 from state fiscal years 2020, 2021, and 2022 that it has not received; and WHEREAS, an airport owner may use these funds for any purpose allowed for in the Federal Aviation Administration's revenue use policy, including reimbursement of eligible airport operations and maintenance costs; and WHEREAS, each year, airport owners such as the City of Galesburg need to apply to IDOT's Division of Aeronautics for their allocation of aviation fuel taxes; and WHEREAS, the application process consists of the City completing and submitting the following to IDOT: • Uniform Application; • Uniform Budget Template; • FY24 Internal Control Questionnaire; • Programmatic Risk Assessment; and • Have any outstanding audits completed; and WHEREAS, once such documents are submitted and approved, IDOT will create a Notice of State Award (NOSA) and draft an agency grant agreement for the City to sign; and WHEREAS, once fully executed by all parties, the City can submit requests for reimbursement for eligible costs incurred from July 1, 2019 to present; and WHEREAS, the City Council finds that obtaining the City's allocation of Aviation Fuel Taxes from the state and entering into a grant agreement with IDOT is in the best interests of the citizens of Galesburg. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Galesburg, Knox County, Illinois as follows: Prepared by: MAR Page 2 of 3 SECTION 1: The foregoing recitals are found to be true and correct and are hereby incorporated in this Resolution as though fully set forth herein. SECTION 2: The Mayor and/or City Manager and the City Clerk are authorized and directed to execute any documents necessary to apply for Airport Fuel Tax funding from the State of Illinois for the City of Galesburg. SECTION 3: The Mayor and/or the City Manager are further authorized and directed to enter into any Grant Agreement(s) with the State of Illinois Department of Transportation to obtain Airport Fuel Tax funding, with such revisions and modifications as the Mayor and/or City Manager deem necessary and appropriate. SECTION 4: The City Clerk is directed to attest to the execution of any Agreement as negotiated and approved by the Mayor and/or City Manager. SECTION 5: This Resolution shall be in full force and effect from and after its approval and passage as provided by law. Approved this day of , 2023, by roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Prepared by: MAR Page 3 of 3 Uniform Application for State Grant Assistance Agency Completed Section 1. Type of Submission ❑ Pre -application ® Application ❑ Changed / Corrected Application 2. Type of Application ® New ❑ Continuation (i.e. multiple year grant) ❑ Revision (modification to initial application) 3. Date / Time Received by State Completed by State Agency upon Receipt of Application 4. Name of the Awarding State Agency Illinois Department of Transportation 5. Catalog of State Financial Assistance (CSFA) Number 494-60-2511 6. CSFA Title Aviation Fuel Tax Program Catalog of Federal Domestic Assistance (CFDA) ® Not applicable (No federal funding) 7. CFDA Number 8. CFDA Title 9. CFDA Number 10. CFDA Title Funding Opportunity Information 11. Funding Opportunity Number 22-2511-1 12. Funding Opportunity Title Aviation Fuel Tax Program 13. Funding Opportunity Program Field Competition Identification ® Not Applicable 14. Competition Identification Number n/a 15. Competition Identification Title n/a Applicant Completed Section Applicant Information 16. Legal Name City of Galesburg 17. Common Name (DBA) n/a 18. Employer / Taxpayer Identification Number (EIN, TIN) 37-6001160 19. Organizational DUNS number 075614834 20. SAM Cage Code 4BHG5 21. Business Address Street address: 55 W. Tompkins Street City: Galesburg State: IL County: Knox Zip + 4: 61401 Applicant's Organizational Unit 22. Department Name Public Works 23.1 Division Name Municipal Airport Applicant's Name and Contact Information for Person to be Contacted for Program Matters involving this Application 24. First Name Mark 25. Last Name Rothert 26. Suffix 27. Title Interim Director of Public Works 28. Organizational Affiliation Contract Employee 29. Telephone Number 309-345-3624 30. Fax Number 309-345-5704 31. Email address mrothert@ci.galesburg.il.us Applicant's Name and Contact Information for Person to be Contacted for Business/Administrative Office Matters involving this Application 32. First Name Mark 33. Last Name Rothert 34. Suffix 35. Title Interim Director of Public Works 36. Organizational Affiliation Contract Employee 37. Telephone Number 309-345-3624 38. Fax Number 309-345-5704 39. Email address mrothert@ci.galesburg.il.us Areas Affected 40. Areas Affected by the Galesburg, Illinois Project (cities, counties, state-wide) Add Attachments (e.g., maps) 41. Legislative and IL House - 71't District, Dan Swanson Congressional Districts IL Senate - 36th District, Mike Halpin of Applicant US House - 17th District, Eric Sorenson 42. Legislative and IL House - 71't District, Dan Swanson Congressional Districts IL Senate - 36th District, Mile Halpin of Program / Project US House - 17th District, Eric Sorenson Applicant's Project 43. Description Title of Reimbursement for Management and Administration of Galesburg Municipal Applicant's Project Airport 44. Proposed Project Term Start Date: 07/01/2022 End Date: 06/30/2023 45. Estimated Funding ® Amount Requested from the State: $46,860.67 (include all that apply) ❑ Applicant Contribution (e.g., in kind, matching): ❑ Local Contribution: ❑ Other Source of Contribution: ❑ Program Income: Total Amount $46,860.67 Applicant Certification: By signing this application, I certify (1) to the statements contained in the list of certifications* and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances* and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil or administrative penalties. (U.S. Code, Title 218, Section 1001) (*) The list of certification and assurances, or an internet site where you may obtain this list is contained in the Notice of Funding Opportunity. ® I agree Authorized Representative 46. First Name Peter 47. Last Name Schwartzman 48. Suffix 49. Title Mayor 50. Telephone Number 309-877-1988 51. Fax Number 309-345-5704 52. Email Address pschwart@ci.galesburg.il.us 53. Signature of Authorized Representative 54. Date Signed Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE This form is used to apply to individual State of Illinois discretionary grant programs. Applicants should submit budgets based upon the total estimated costs for the project including all funding sources. Pay attention to applicable program specific instructions, if attached. The applicant organization should refer to 2 CFR 200, "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards" cited within these instructions. You must consult with your Business Office prior to submitting this form for any award restrictions, limitations or requirements when filling out the narrative and Uniform Budget Template. Section A — Budget Summary STATE OF ILLINOIS FUNDS All applicants must complete Section A and provide a break -down by the applicable budget categories shown in lines 1-17. Eligible applicants requesting funding for only one year should complete the column under " Year 1." Eligible applicants requesting funding for multi -year grants should complete all applicable columns. Please read all instructions before completing form. STATE OF ILLINOIS GRANT FUNDS Provide a total requested State of Illinois Grant amount for each year in the Revenue portion of Section A. The amount entered in Line (a) will equal the total amount budgeted on Line 18 of Section A. BUDGET SUMMARY — STATE OF ILLINOIS FUNDS All applicants must complete Section A and provide a break -down by the applicable budget categories shown in lines 1-17. Line 18: Show the total budget request for each fiscal year for which funding is requested. Please use detail worksheet and narrative section for further descriptions and explanations of budgetary line items. Section A (continued) Indirect Cost Information: (This information should be completed by the applicant's Business Office). If the applicant is requesting reimbursement for indirect costs on line 17, the applicant's Business Office must select one of the options listed on the Indirect Cost Information page under Section -A Indirect Cost Information (1-4). Option (1): The applicant has a Negotiated Indirect Cost Rate Agreement (NICRA) that was approved by the Federal government. A copy of this agreement must be provided to the State of Illinois' Indirect Cost Unit for review and documentation. This NICRA will be accepted by all State of Illinois Agencies up to any statutory, rule - based or programmatic restrictions or limitations. If this option is selected by the applicant, basic information is required for completion of this section. See bottom of "Section -A Indirect Cost Information". NOTE: The applicant may not have a Federally Negotiated Indirect Cost Rate Agreement. Therefore, in order for the applicant to be reimbursed for Indirect Costs from the State of Illinois, the applicant must either: A) Negotiate an Indirect Cost Rate with the State of Illinois' Indirect Cost Unit with guidance from our State Cognizant Agency on an annual basis. B) Elect to use the de minimis rate of 10% modified total direct cost (MTDC) which may be used indefinitely on State of Illinois Awards. C) Use a Restricted Rate designated by programmatic statutory policy. (See Notice of Funding Opportunity for Restricted Rate Programs). GOMBGATU-3002-(R-02-17) Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE Section A — Budget Summary (continued) Option (2a): The applicant currently has a Negotiated Indirect Cost Rate Agreement with the State of Illinois that will be accepted by all State of Illinois Agencies up to any statutory, rule -based or programmatic restrictions or limitations. The applicant is required to submit a new Indirect Cost Rate Proposal to the Indirect Cost Unit within six (6) months after the close of each fiscal year (2 CFR 200 Appendix IV (C)(2)(c). Note: If this option is selected by the applicant, basic information is required for completion of this section. See bottom of "Section -A Indirect Cost Information". Option (2b): The applicant currently does not have a Negotiated Indirect Cost Rate Agreement with the State of Illinois. The applicant must submit its initial Indirect Cost Rate Proposal (ICRP) immediately after the applicant is advised that the State award will be made and, in no event, later than three (3) months after the effective date of the State award (2 CFR 200 Appendix IV (C)(2)(b). The initial ICRP will be sent to the State of Illinois' Indirect Cost Unit. Note: The applicant should check with the State of Illinois awarding Agency for information regarding reimbursement of indirect costs while its proposal is being negotiated. Option (3): The applicant elects to charge the de minimis rate of 10% modified total direct cost (MTDC) which may be used indefinitely on State of Illinois awards (2 CFR 200.414 (c)(4)(f) & (200.68). Note: (The applicant must be eligible, see 2 CFR 200.414 (0, and submit documentation on the calculation of MTDC within your Budget Narrative under Indirect Costs.) Option (4): If you are applying for a grant under a Restricted Rate Program, indicate whether you are using a restricted indirect cost rate that is included on your approved Indirect Cost Rate Agreement, or whether you are using a restricted indirect cost rate that complies with statutory or programmatic policies. Note: See Notice of State Award for Restricted Rate Programs. Section B — Budget Summary NON -STATE OF ILLINOIS FUNDS NON -STATE OF ILLINOIS FUNDS: If the applicant is required to provide or volunteers to provide cost -sharing or matching funds or other non -State of Illinois resources to the project, the applicant must provide a revenue breakdown of all Non -State of Illinois funds in lines (b)-(d). the total of "Non -State Funds" should equal the amount budgeted on Line 18 of Section B. If a match percentage is required, the amount should be entered in this section. BUDGET SUMMARY — NON -STATE OF ILLINOIS FUNDS If the applicant is required to provide or volunteers to provide ost-sharing or matching funds or other non -State of Illinois resources to the project, these costs should be shown for each applicable budget category on lines 1017 of Section B. Lines 1-17: For each project year, for which matching funds or other contributions are provided, show the total contribution for each applicable budget category. Line 18: Show the total matching or other contribution for each fiscal year. Please see detail worksheet and narrative section for further descriptions and explanations of budgetary line items. GOMBGATU-3002-(R-02-17) Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE Section C — Budget Worksheet & Narrative [Attach separate sheet(s)1 Pay attention to applicable program specific instructions, if attached. All applicants are required to submit a budget narrative along with Section A and Section B. The budget narrative is sometimes referred to as the budget justification. The narrative serves two purposes: it explains how the costs were estimated and it justifies the need for the cost. The narrative may include tables for clarification purposes. The State of Illinois recommends using the State of Illinois Uniform Budget Template worksheet and narrative guide provided. Provide an itemized budget breakdown, and justification by project year, for each budget category listed in Sections A and B. 2. For non -State of Illinois funds or resources listed in Section B that are used to meet a cost -sharing or matching requirement or provided as a voluntary cost - sharing or matching commitment, you must include: a. The specific costs or contributions by budget category; b. The source of the costs or contributions; and c. In the case of third -party in -kind contributions, a description of how the value was determined for the donated or contributed goods or services. [Please review cost sharing and matching regulations found in 2 CFR 200.306.] 3. If applicable to this program, provide the rate and base on which fringe benefits are calculated. 4. If the applicant is requesting reimbursement for indirect costs on line 17, this information should be completed by the applicant's Business Office. Specify the estimated amount of the base to which the indirect cost rate is applied and the total indirect expense. Depending on the grant program to which the applicant is applying and/or the applicant's approved Indirect Cost Rate Agreement, some direct cost budget categories in the applicant's grant application budget may not be included in the base and multiplied by your indirect cost rate. Please indicate which costs are included and which costs are excluded from the base to which the indirect cost rate is applied. 5. Provide other explanations or comments you deem necessary. GOMBGATU-3002-(R-02-17) Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE Keep in mind the following — Although the degree of specificity of any budget will vary depending on the nature of the project and State of Illinois agency requirements, a complete, well -thought-out budget serves to reinforce your credibility and increase the likelihood of your proposal being funded. ■ A well -prepared budget should be reasonable and demonstrate that the funds being asked for will be used wisely. ■ The budget should be as concrete and specific as possible in its estimates. Make every effort to be realistic, to estimate costs accurately. ■ The budget format should be as clear as possible. It should begin with a budget narrative, which you should write after the entire budget has been prepared. ■ Each section of the budget should be in outline form, listing line items under major headings and subheadings. ■ Each of the major components should be subtotaled with a grand total at the end. Your budget should justify all expenses and be consistent with the program narrative: ■ Salaries should be comparable to those within the applicant organization. ■ If new staff is being hired, additional space and equipment are considered, as necessary. ■ If the budget lists an equipment purchase, it is the type allowed by the agency. ■ If additional space is rented, the increase in insurance is supported. ■ If an indirect cost rate applies to the proposal, the division between direct and indirect costs is not in conflict, and the aggregate budget totals refer directly to the approved formula. Indirect costs are costs that are not readily assignable to a particular project, but are necessary to the operation of the organization and the performance of the project (like the cost of operating and maintaining facilities, depreciation, and administrative salaries). §200.308 Revision of budget and program plans (e) The Federal/State awarding agency may, at its option, restrict the transfer of funds among direct cost categories or programs, functions and activities for Federal/State awards in which the Federal/State share of the project exceeds the Simplified Acquisition Threshold and the cumulative amount of such transfers exceeds or is expected to exceed 10 percent or $1,000 per detail line item, whichever is greater of the total budget as last approved by the Federal/State awarding agency. The Federal/State awarding agency cannot permit a transfer that would cause any Federal/State appropriation to be used for purposes other than those consistent with the appropriation. GOMBGATU-3002-(R-02-17) Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE State Agency: Transportation - Aeronautics Organization Name: City of Galesburg Notice of Funding 22-2511-01 Data Universal Number System (DUNS) Number (enter numbers only) : Opportunity (NOFO) Number: Catalog of State Financial Assistance (CSFA) Number: 494-60-2511 CSFA Short Description: Aviation Fuel Tax Program Section A: State of Illinois Funds Fiscal Year:107/01/2022 REVENUES Total Revenue State of Illinois Grant Requested $ 46,860.67 Budget Expenditure Categories OMB Uniform Guidance Federal Awards Reference 2 CFR 200 Total Expenditures 1. Personnel (Salary and Wages) 200.430 $ 46,860.67 2. Fringe Benefits 200.431 $ 3. Travel 200.474 $ 4. Equipment 200.439 $ 5. Supplies 200.94 $ 6. Contractual Services and Subawards 200.318 & 200.92 $ 7. Consultant (Professional Service) 200.459 $ 8. Construction $ 9. Occupancy (Rent and Utilities) 200.465 $ 10. Research and Development (R&D) 200.87 $ 11. Telecommunications $ 12. Training and Education 200.472 $ 13. Direct Administrative Costs 200.413 (c) $ 14. Miscellaneous Costs $ 15. A. Grant Exclusive Line Item(s) $ 15. B. Grant Exclusive Line Item(s) 16. Total Direct Costs (add lines 1-15) 200.413 $ 46,860.67 17. Total Indirect Costs 200.414 $ Rate %: Base: 18. Total Costs State Grant Funds (Lines 16 and 17) MUST EQUAL REVENUE TOTALS ABOVE $ 46,860.67 Instructions found at end of document. GOMBGATU-3002-(R-02-17) Page 1 of 23 Organization Name:City of Galesburg Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE NOFO Number: 22-2511 -01 SECTION A - Continued - Indirect Cost Rate Information If your organization is requesting reimbursement for indirect costs on line 17 of the Budget Summary, please select one of the following options 1. Our Organization receives direct Federal funding and currently has a Negotiated Indirect Cost Rate Agreement (NICRA) with our Federal Cognizant Agency. A copy of this agreement will be provided to the State of Illinois' Indirect Cost Unit for review and documentation before reimbursement is allowed. This NICRA will be accepted by all State of Illinois agencies up to any statutory, rule -based or programmatic restrictions or limitations. NOTE: (If this option is selected, please, provide basic Negotiated Indirect Cost Rate Agreement in area designated below.) Your organization may not have a Federally Negotiated Cost Rate Agreement. Therefore, in order for your organization to be reimbursed for the Indirect Costs from the State of Illinois your organization must either: a. Negotiate an Indirect Cost Rate with the State of Illinois' Indirect Cost Unit with guidance from your State Cognizant Agency on an annual basis; b. Elect to use the de minimis rate of 10% modified for total direct costs (MTDC) which may be used indefinitely on State of Illinois awards; or c. Use a Restricted Rate designated by programmatic or statutory policy (see Notice of Funding Opportunity for Restricted Rate Programs). 2a. Our Organizations currently has a Negotiated Indirect Cost Rate Agreement (NICRA) with the State of Illinois that will be accepted by all State of Illinois agencies up to any statutory, rule -based or programmatic restrictions or limitations. Our Organization is required to submit a new Indirect Cost Rate Proposal to the Indirect Cost Unit within 6 months after the close of each fiscal year [2 CFR 200, Appendix IV(C)(2)(c)]. NOTE: (If this option is selected, please provide basic Indirect Cost Rate information in area designated below.) 2b. Our Organization currently does not have a Negotiated Indirect Cost Rate Agreement (NICRA) with the State of Illinois. Our organization will submit our initial Indirect Cost Rate Proposal (ICRP) immediately after our Organization is advised that the State award will be made no later than three (3) months after the effective date of the State award [2 CFR 200 Appendix (C)(2)(b)]. The initial ICRP will be sent to the State of Illinois Indirect Cost unit. Note: (Check with you State of Illinois Agency for information regarding reimbursement of indirect costs while your proposal is being negotiated.) 3. Our Organization has never received a Negotiated Indirect Cost Rate Agreement from either the Federal government or the State or Illinois and elects to charge the de minimis rate of 10% modified total direct cost (MTDC) which may be used indefinitely on State of Illinois awards [2 CFR 200.414 (C)(4)(f) and 200.68.] [Note: Your Organization must be eligible, see 2 CFR 200.414 (f), and submit documentation on the calculation of MTDC within your Budget Narrative under Indirect Costs.] ❑ 4. For Restricted Rate Programs, our Organization is using a restricted indirect cost rate that: ❑is included as a "Special Indirect Cost Rate" in the NICRA, pursuant to 2 CFR 200 Appendix IV(5); or ❑complies with other statutory policies. The Restricted Indirect Cost Rate is: % ® 5. No reimbursement of Indirect Cost is being requested. (Please consult your program office regarding possible match requirements.) Basic Negotiated Indirect Cost Rate Information (Use only if option 1 or 2(a), above is selected.) Period Covered by NICRA: From: To:[ Indirect Cost Rate: % The Distribution Base Is: Federal or State Agency: GOMBGATU-3002-(R-02-17) Page 2 of 23 Organization Name: City of Galesbu Section B: Non -State of Illinois Funds Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE Fiscal Year:107/01/2022 NOFO Number: 22-2511-01 REVENUES Total Revenue Grantee Match Requirement %: 0 (Agency to Populate) b) Cash $ 0.00 c) Non -Cash $ 0.00 d) other Funding and Contributions $ 0.00 Total Non -State Funds (lined b through d) $ 0.00 Budget Expenditure Categories OMB Uniform Guidance Federal Awards Reference 2 CFR 200 Total Expenditures 1. Personnel (Salaries and Wages) 200.430 $ 0.00 2. Fringe Benefits 200.431 $ 0.00 3. Travel 200.474 $ 0.00 4. Equipment 200.439 $ 0.00 5. Supplies 200.94 $ 0.00 6. Contractual Services and Subawards 200.318 & 200.92 $ 0.00 7. Consultant (Professional Services) 200.459 $ 0.00 8. Construction $ 0.00 9. Occupancy (Rent and Utilities) 200.465 $ 0.00 10. Research and Development (R&D( 200.87 $ 0.00 11. Telecommunications $ 0.00 12. Training and Education 200.472 $ 0.00 13. Direct Administrative Costs 200.413 (c) $ 0.00 14. Miscellaneous Costs $ 0.00 15. A. Grant Exclusive Line Item(s) $ 0.00 15. B. Grant Exclusive Line Item(s) $ 0.00 16. Total Direct Costs (add lines 1-15) 200.413 $ 0.00 17. Total indirect Costs 200.414 $ 0.00 Rate %: Base: 18. Total Costs State Grant Funds (Lines 16 and 17) MUST EQUAL REVENUE TOTALS ABOVE $ 0.00 GOMBGATU-3002-(R-02-17) Page 3 of 23 Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE Organization Name: City of Galesburg NOFO Number: 22-2511-01 Data Universal Number System (DUNS) Number (enter numbers only) : Fiscal Year: 07/01/2022 Catalog of State Financial Assistance (CSFA) Number: 494-60-2511 CSFA Short Description: Aviation Fuel Tax Program By signing this report, I certify to the best of my knowledge and belief that the report is true, complete and accurate and that any false, fictitious or fraudulent information or the omission of any material fact could result in the immediate termination of my grant award(s). City of Galesburg Institution/Organization Name: Director of Finance Title (Chief Financial Officer or equivalent): Gloria Osborn Printed Name (Chief Financial Officer or equivalent): Signature (Chief Financial Officer or equivalent): City of Galesburg Institution/Oraanization Name: City Manager Title (Executive Director or equivalent): Gerald Smith Printed Name (Executive Director or equivalent): Signature (Executive Director or equivalent): Date of Execution (Chief Financial Officer): Date of Execution (Executive Director): Note: The State Awarding Agency may change required signers based on the grantee's organizational structure. The required signers must have the authority to enter onto contractual agreements on the behalf of the organization. GOMBGATU-3002-(R-02-17) Page 4 of 23 Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE FFATA Data Collection Form (if needed by agency) Under FFATA, all sub -recipients who receive $30,000 or more must provide the following information for federal reporting. Please fill out the following form accurately and completely. 4-digit extension if applicable: Sub -recipient DUNS: Sub -recipient Parent Company DUNS: Sub -recipient Name: Sub -recipient DBA Name: Sub -recipient Street Address: City: State: Zip -Code: Congressional District: Sub -recipient Principal Place of Performance: City: State: Zip -Code: Congressional District: Contract Number (if known): Award Amount: Project Period: From: Project Period: To: State of Illinois Awarding Agency and Project Detail Description: Under certain circumstances, sub -recipient must provide names and total compensation of its top 5 highly compensated officials. Please answer the following questions and follow the instructions. Q1. In your business or organization's previous fiscal year, did your business or organization (including parent organization, all branches and affiliates worldwide) receive (1) 80% or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants and/or cooperative agreements and (2) $25,000,000 or more in annual gross revenue from U.S. federal contracts, subcontracts, loans, grants, subgrants and/or cooperative agreements? Yes ❑ If Yes, must answer Q2 below. No 0 If No, you are not required to provide data. Q2. Does the public have access to information about the compensation of the senior executives in your business or organization (including parent organization, all branches and all affiliates worldwide) through periodic reports filed under section 13(a) or 15(d) of the Security Exchange Act of 1934 (5 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue code of 1986 (i.e., on IRS Form 990)? Yes 0 No ❑ If No, you must provide the data. Please fill out the rest of this form. Please provide names and total compensation of the top five officials: Name: Amount: Name: Amount: Name: Amount: Name: Amount: Name: Amount: GOMBGATU-3002-(R-02-17) Page 5 of 23 Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE 1). Personnel (Salaries and Wages) (2 CFR 200.430) List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project and length of time working on the project . Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Include a description of the responsibilities and duties of each position in relationship to fulfilling the project goals and objectives in the narrative space provided below. Also, provide a justification and description of each position (including vacant positions). Relate each position specifically to program objectives. Personnel cannot exceed 100% of their time on all active projects. Name Position Salary or Wage Basis (Yr./Mo./Hr.) % of Time Length of Time Personnel Cost Add/Delete Row Various Airport Manager $46,860.67 Yearly 100 % 1 $46,860.67 Add Delete State Total $46,860.67 Add Delete NON -State Total Total Personnel $46,860.67 Personnel Narrative (State): Various personnel from July 1, 2019 to present serving as key staff to manage and oversee the airport and its operations. Personnel Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 6 of 23 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 2). Fringe Benefits (2 CFR 200.431) Back to Agenda Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in category (1) direct salaries and wages, and only for the percentage of time devoted to the project. Provide the fringe benefit rate used and a clear description of how the computation of fringe benefits was done. Provide both the annual (for multiyear awards) and total. If a fringe benefit rate is not used, show how the fringe benefits were computed for each position. The budget justification should be reflected in the budget description. Elements that comprise fringe benefits should be indicated. Name Position(s) Base Rate (%) Fringe Benefit Cost Add/Delete Rows Add Delete State Total Add Delete Non -State Total Total Fringe Benefits Fringe Benefits Narrative (State): Fringe Benefits Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 7 of 23 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 3). Travel (2 CFR 200.474) Back to Agenda Travel should include: origin and destination, estimated costs and type of transportation, number of travelers, related lodging and per diem costs, brief description of the travel involved, its purpose, and explanation of how the proposed travel is necessary for successful completion of the project. In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and unit cost involved. Identify the location of travel, if known; or if unknown, indicate "location to be determined." Indicate source of Travel Policies applied, Applicant or State of Illinois Travel Regulations. NOTE: Dollars requested in the travel category should be for staff travel only. Travel for consultants should be shown in the consultant category along with the consultant's fee. Travel for training participants, advisory committees, review panels and etc., should be itemized the same way as indicated above and placed in the "Miscellaneous" category. Purpose of Travel/Items Location Cost Rate Basis Quantity Number of Trips Travel Cost Add/Delete Row Add Delete State Total Add Delete NON -State Total Total Travel Travel Narrative (State): Travel Narrative (Non -State): (i.e..e "Match" of "Other Funding) GOMBGATU-3002-(R-02-17) Page 8 of 23 Back to Agenda ' 3 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 4). Equipment (2 CFR 200.439) Provide justification for the use of each item and relate them to specific program objectives. Provide both the annual (for multiyear awards) and total for equipment. Equipment is defined as an article of tangible personal property that has a useful life of more than one year and a per -unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non -Federal entity for financial statement purposes, or $5,000. An applicant organization may classify equipment at a lower dollar value but cannot classify it higher than $5,000. (Note: Organization's own capitalization policy for classification of equipment can be used). Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Quantity Cost Per Item Equipment Cost Add/Delete Rows Add Delete State Total Add Delete Non -State Total Total Equipment Equipment Narrative (State): Equipment Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 9 of 23 Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE 5). Supplies (2 CFR 200.94) List items by type (office supplies, postage, training materials, copying paper, and other expendable items such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project. Item Quantity/Duration Cost Per Item Supplies Cost Add/Delete Rows Add Delete State Total Add Delete Non -State Total Total Supplies Supplies Narrative (State): Supplies Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 10 of 23 Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE 6). Contractual Services (2 CFR 200.318) & Subawards (200.92) Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole contracts in excess of $150,000 (See 2 CFR 200.88). NOTE : this budget category may include subawards. Provide separate budgets for each subaward or contract, regardless of the dollar value and indicate the basis for the cost estimates in the narrative. Describe products or services to be obtained and indicate the applicability or necessity of each to the project. Please also note the differences between subaward, contract, and contractor (vendor): 1) Subaward (200.92) means an award provided by a pass -through entity to a sub -recipient for the sub -recipient to carry out part of a Federal/State award, including a portion of the scope of work or objectives. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal/State program. 2) Contract (200.22) means a legal instrument by which a non -Federal entity purchases property or services needed to carry out the project or program under a Federal award. The term as used in this part does not include a legal instrument, even if the non -Federal entity considers it a contract, when the substance of the transaction meets the definition of a Federal award or subaward. 3) "Vendor" or "Contractor" is generally a dealer, distributor or other seller that provides supplies, expendable materials, or data processing services in support of the project activities. Item Contractual Services Cost Add/Delete Rows Add Delete State Total Add Delete Non -State Total Total Contractual Services Contractual Services Narrative (State): Contractual Services Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 11 of 23 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 7). Consultant Services and Expenses (2 CFR 200.459) Back to Agenda Consultant Services (Fees): For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in addition to their fees (i.e., travel, meals, lodging, etc.) Consultant -- Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisitions Policy is used. Consultant Services (Fees) Services Provided Fee Basis Quantity Consultant Services (Fee) Cost Add/Delete Row Add Delete State Total Add Delete NON -State Total Total Consultant Services (Fees) Consultant Services Narrative (State): Upon the retirement of Director of Public Works in March 2023, a consultant was named Interim Director of Public Works via a professional services agreement. That consultant would oversee airport operations, like the previous Director of Public Works. Consultant Services Narrative (Non -State): Consultant Expenses - Items Location Cost Rate Basis Quantity Number of Trips Consultant Expenses Cost Add/Delete Row Add Delete State Total Add Delete NON -State Total Total Consultant Expenses Consultant Expenses Narrative (State): Consultant Expenses Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 12 of 23 Back to Agenda ' 3 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 8). Construction Provide a description of the construction project and an estimate of the costs. As a rule, construction costs are not allowable unless with prior written approval. In some cases, minor repairs or renovations may be allowable. Consult with the program office before budgeting funds in this category. Estimated construction costs must be supported by documentation including drawings and estimates, formal bids, etc. As with all other costs, follow the specific requirements of the program, the terms and conditions of the award, and applicable regulations. Purpose Description of Work Construction Cost Add/Delete Rows Add Delete State Total Add Delete Non -State Total Total Construction Construction Narrative (State): Construction Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 13 of 23 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 9). Occupancy - Rent and Utilities (2 CFR 200.465) Back to Agenda List items and descriptions by major type and the basis of the computation. Explain how rental and utility expenses are allocated for distribution as an expense to the program/service. For example, provide the square footage and the cost per square foot rent and utility, and provide a monthly rental and utility cost and how many months to rent. NOTE: This budgetary line item is to be used for direct program rent and utilities, all other indirect or administrative occupancy costs should be listed in the indirect expense section of the Budget worksheet and narrative. Maintenance and repair costs may be included here if directly allocated to program. Description Quantity Basis Cost Length of Time Occupancy Cost Add/Delete Row Add Delete State Total Add Delete NON -State Total Total Occupancy - Rent and Utilities Occupancy - Rent and Utilities Narrative (State): Occupancy - Rent and Utilities Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 14 of 23 Back to Agenda ' 3 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 10). Research & Development (R&D) (2 CFR 200.87) Definition: All research activities, both basic and applied, and all development activities that are performed by non -Federal entities directed toward the production of useful materials, devices, systems, or methods, including design and development of prototypes and processes. Provide a description of the research and development project and an estimate of the costs. Consult with the program office before budgeting funds in this category. Purpose Description of Work Research and Development Cost Add/Delete Rows Add Delete State Total Add Delete Non -State Total Total Research and Development Research and Development Narrative (State): Research and Development Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 15 of 23 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 11). Telecommunications Back to Agenda List items and descriptions by major type and the basis of the computation. Explain how telecommunication expenses are allocated for distribution as an expense to the program/service. NOTE: This budgetary line item is to be used for direct program telecommunications, all other indirect or administrative telecommunication costs should be listed in the indirect expense section of the Budget worksheet and narrative. Description Quantity Basis Cost Length of Time Telecommunications Cost Add/Delete Row Add Delete State Total Add Delete NON -State Total Total Telecommunications Telecommunications Narrative (State): Telecommunications Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 16 of 23 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 12). Training and Education (2 CFR 200.472) Back to Agenda Describe the training and education cost associated with employee development. Include rental space for training (if required), training materials, speaker fees, substitute teacher fees, and any other applicable expenses related to the training. When training materials (pamphlets, notebooks, videos, and other various handouts) are ordered for specific training activities, these items should be itemized below. Description Quantity Basis Cost Length of Time Training and Education Cost Add/Delete Row Add Delete State Total Add Delete NON -State Total Total Training and Education Training and Education Narrative (State): Training and Education Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 17 of 23 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 13). Direct Administrative Costs (2 CFR 200.413 (c)) Back to Agenda The salaries of administrative and clerical staff should normally be treated as indirect (F&A) costs. Direct charging of these costs may be appropriate only if all of the following conditions are met: (1) Administrative or clerical services are integral to a project or activity; (2) Individuals involved can be specifically identified with the project or activity; (3) Such costs are explicitly included in the budget or have the prior written approval of the State awarding agency; and (4) The costs are not also recovered as indirect costs. Name Position Salary or Wage Basis (Yr./Mo./Hr.) % of Time Length of Time Direct Administrative Cost Add/Delete Row Add Delete State Total Add Delete NON -State Total Total Direct Administrative Costs Direct Administrative Costs Narrative (State): Direct Administrative Costs Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 18 of 23 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 14). Other or Miscellaneous Costs Back to Agenda This category contains items not included in the previous categories. List items by type of material or nature of expense, break down costs by quantity and cost per unit if applicable, state the necessity of other costs for successful completion of the project and exclude unallowable costs (e.g.. Printing, Memberships & subscriptions, recruiting costs, etc.) Description Quantity Basis Cost Length of Time Other or Miscellaneous Cost Add/Delete Row Add Delete State Total Add Delete NON -State Total Total Other or Miscellaneous Costs Other or Miscellaneous Costs Narrative (State): Other or Miscellaneous Costs Narrative (Non -State): (i.e. "Match" or "Other Funding") GOMBGATU-3002-(R-02-17) Page 19 of 23 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 15). GRANT EXCLUSIVE LINE ITEM Grant Exclusive Line Item Description: Back to Agenda Costs directly related to the service or activity of the program that is an integral line item for budgetary purposes. To use this budgetary line item, an applicant must have Program approval. (Please cite reference per statute for unique costs directly related to the service or activity of the program). (Note: Use columns within table as needed for the item being reported. Leave blank those columns that are not applicable. This table does NOT auto -calculate each line. You must enter the line totals. The table will auto -calculate the State, Non -State, and Total Grant Exclusive Line Item amounts based on your line entries. The State, Non -State and Total Grant Exclusive Line Item amounts will NOT carry forward to the Budget Narrative Summary table. You will have to enter the State and Non -State Totals for ALL Grant Exclusive Line Items in the Budget Narrative Summary table. Use the "Add New Grant Exclusive Line Item" button below to add additional tables as needed.) Description Quantity Basis Cost Length of Time Grant Exclusive Line Item Cost Add/Delete Row Add Delete State Total Add Delete NON -State Total Total Grant Exclusive Line Item Grant Exclusive Line Item Narrative (State): Grant Exclusive Line Item Narrative (Non -State): (i.e. "Match" or "Other Funding") Add New Grant Exclusive Line Item Delete Grant Exclusive Line Item GOMBGATU-3002-(R-02-17) Page 20 of 23 State of Illinois UNIFORM GRANT BUDGET TEMPLATE 16). Indirect Cost (2 CFR 200.414) Back to Agenda Provide the most recent indirect cost rate agreement information with the itemized budget. The applicable indirect cost rate(s) negotiated by the organization with the cognizant negotiating agency must be used in computing indirect costs (F&A) for a program budget. The amount for indirect costs should be calculated by applying the current negotiated indirect cost rate(s) to the approved base(s). After the amount of indirect costs is determined for the program, a breakdown of the indirect costs should be provided in the budget worksheet and narrative below. Description Base Rate Indirect Cost Add/Delete Rows Add Delete State Total Add Delete Non -State Total Total Indirect Costs Indirect Costs Narrative (State): Indirect Costs Narrative (Non -State): GOMBGATU-3002-(R-02-17) Page 21 of 23 Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE Budget Narrative Summary --When you have completed the budget worksheet, transfer the totals for each category to the spaces below to the uniform template provided (SECTION A & B). Verify the total costs and the total project costs. Indicate the amount of State requested funds and the amount of non -State funds that will support the project.. (Note: The State, Non -State, and Total cost amounts for each line item below are auto -filled based upon the entries in the preceding budget tables 1-14 and 16. The State and Non -State Total amounts from Table 15 above, Grant Exclusive Line Item(s), must be entered into this table by hand due to the possibility of there being more than one Grant Exclusive Line Item table. Once the Grant Exclusive Line Item(s) amounts are entered into this table, the State Request amount, Non -State Amount and the Total Project Costs will be calculated automatically. It is imperative that the summary tables be completed accurately for the Budget Narrative Summary to be accurate.) Budget Category State Non -State Total 1. Personnel $46,860.67 $46,860.67 2. Fringe Benefits 3. Travel 4. Equipment 5. Supplies 6. Contractual Services 7. Consultant (Professional Services) 8. Construction 9. Occupancy (Rent and Utilities) 10. Research and Development (R & D) 11. Telecommunications 12. Training and Education 13. Direct Administrative Costs 14. Other or Miscellaneous Costs 15. GRANT EXCLUSIVE LINE ITEM(S) 16. Indirect Costs State Request $46,860.67 Non -State Amount TOTAL PROJECT COSTS $46,860.67 GOMBGATU-3002-(R-02-17) Page 22 of 23 Back to Agenda State of Illinois UNIFORM GRANT BUDGET TEMPLATE For State Use Only Grantee: City of Galesburg Data Universal Number System (DUNS) Number (enter numbers only) Catalog of State Financial Assistance (CSFA) Number: 494-60-2511 CSFA Short Description: Aviation Fuel Tax Program Fiscal Year(s): Initial Budget Request Amount: Prior Written Approval for Expense Line Item: Statutory Limits or Restrictions: Checklist Final Budget Amount Approved: Notice of Funding 22-2511-01 Opportunity (NOFO) Number: Program Approval Name Program Approval Signature Date Fiscal & Administrative Approval Name Budget Revision Approved: Program Approval Name Fiscal & Administrative Approval Signature Program Approval Signature Fiscal & Administrative Approval Signature Fiscal & Administrative Approval Signature §200.308 Revision of budget and program plans Date Date Date (e) The Federal/State awarding agency may, at its option, restrict the transfer of funds among direct cost categories or programs, functions and activities for Federal/State awards in which the Federal/State share of the project exceeds the Simplified Acquisition Threshold and the cumulative amount of such transfers exceeds or is expected to exceed 10 percent or $1,000 per detail line item, whichever is greater of the total budget as last approved by the Federal/State awarding agency. The Federal/State awarding agency cannot permit a transfer that would cause any Federal/State appropriation to be used for purposes other than those consistent with the appropriation. GOMBGATU-3002-(R-02-17) Page 23 of 23 PARA1 % COUNCIL LETTER CITY OF GALESBURG APRIL 3, 2023 AGENDA ITEM: External Agency Funding requests for Fiscal Year 2023. SUMMARY RECOMMENDATION: The City Manager, Interim Public Works Director, Director of Community Development, Parks & Recreation Director, City Clerk, and Administrative Services Manager recommend the City Council consider external agency funding requests and fund applicants at the amounts listed in the attached summary chart, for a total expenditure of $115,750. BACKGROUND: Twenty-four organizations submitted applications, requesting a total of $215,147 in funding, to support various events, programs, and services. $110,000 has been budgeted in the Economic Development fund for fulfilling external agency requests. The funding requests vary by project, with 19 of the applications focusing on events, and five applications on providing a service or assistance. The amount of funding requested ranged from $1,100 to $17,500. All funding applications were reviewed by the City Manager and a committee of staff members in order to prioritize the impact of each proposed project. When reviewing applications, staff considered the following factors: does the proposed project bring out of town guests to our community for the day, does the proposed project bring out of town guests to our community overnight, does the proposed project provide an event or service that improves the quality of life for our citizens, and does the proposed project provide an event or service to an underserved population that would otherwise not have access to the event or service. In addition to evaluation of all applications based on this criteria, consideration was also given to large community events or festivals that many would consider to be Galesburg's signature community events, as well as providing opportunity for new applicants. While the majority of requests were able to be partially funded, the projects which ranked lowest on the criteria noted above are not recommended for funding this year. All of the projects and services submitted represent positive events and services in our community. However, as external agency requests for funding have trended upward each year, and budgetary constraints limit the city's ability to fund all requests, it is recommended to fund the amount of projects feasible while staying within budget, as noted on the attached summary chart. Funding awards will be provided to awarded applicants on a reimbursement basis, contingent upon the event or services being held or provided as outlined in the grant application. BUDGET IMPACT: There are sufficient funds in the economic development budget to cover the recommended funding levels. Prepared by CSG Page 1 of 2 SUPPORTING DOCUMENTS: 1. 2023 External Agency Funding Requests and Recommendations Summary Chart 2. Overview of Requests 3. History of Requests 4. External Agency Agreement for Use of Funds Prepared by CSG Page 2 of 2 CITY OF - GALFSPURG 2023 External Agency Funding Requests and Recommendations Agency 2021 Awarded 2022 Awards 2023 Request 2023 Recommended American Legion Baseball $15,000 $10,000 Choral Dynamics $2,000 $2,000 $1,500 Galesburg Community Chorus $2,961 $4,455 $5,054 $3,000 Galesburg Express Committee $1,200 $0 Galesburg Historical Society $10,000 $0 Galesburg Lions Club - Fireworks $15,000 $15,000 $17,500 $15,000 Galesburg Symphony Society $8,750 $10,000 $10,000 $7,000 Galesburg Youth Athletic Club $5,000 $7,500 $7,500 $4,000 Galesburg Youth Baseball $3,000 $10,000 $5,000 Heritage Days $8,000 $10,000 $10,000 $8,000 Knox County Fair $7,000 $10,000 $15,000 $5,000 Knox County Scenic Drive $1,500 $2,000 $2,000 $1,000 National Railroad Hall of Fame $8,500 $3,000 National Stearman Fly -In $8,750 $10,000 $10,000 $8,000 New Limited Rods of Western IL $3,000 $3,000 $5,000 $3,000 Nova Singers $3,900 $5,000 $5,000 $3,000 Prairie Players Theatre $1,100 $1,000 Railroad Days $11,250 $11,250 $11,230 $10,000 Salvation Army $10,000 $10,000 $15,000 $4,000 Support Group for African American Affairs $8,000 $5,000 The Great Balloon Race $6,250 $10,000 $14,000 $6,250 TRoLS $7,063 $3,000 United Way $5,000 $7,000 $10,000 $5,000 VNA Community Services $2,500 $10,000 $15,000 $5,000 Total: $215,147 $115,750 C IT 8F e CITY MANAGER'S OFFICE Operating Under Council — Manager Government Since 1957 Overview of 2023 Applications for External Agency Funding • Received 24 applications for funding • Total amount requested = $215,147 with requests spanning from $1,100 - $17,500 per project Applications Summary Organization: American Legion Post 285 Baseball Category: Event Basic overview of project: Host American Legion baseball tournament, July 25 — 29. Will bring overnight guests to our community and host baseball tournament. Organization: Choral Dynamics of Galesburg Category: Event Basic overview of project: Two choral shows per year at the Orpheum. Tickets to attend are $15 for adults, or $7.50 for students. Organization: Galesburg Community Chorus Category: Event Basic overview of project: Presents choral concerts and students are free. Tickets to attend are $15 for adults, $12 for seniors, Organization: Galesburg Express Committee Category: Event Basic overview of project: Collaborative holiday celebration on second Saturday in December. Most activities are free, this would cover the cost of the horse-drawn carriage rides (offered free of charge at the event). Organization: Galesburg Historical Society Category: Service Basic overview of project: The Galesburg Historical Society Museum is moving to a new location at the Galesburg City Arts Center building. There is no cost to visit the museum, but donations are accepted. The museum includes pictures and displays of Galesburg artifacts. Organization: Galesburg Lions Club Category or request: Event Basic overview of project: Big Bang Boom Fireworks Display. Free community fireworks display. Organization: Galesburg Symphony Society Category: Event Basic overview of project: Symphony performances, tickets prices range from $20 - $50 per adult, and $5 - $10 for students. Music lessons offered on a sliding tuition scale. Also offers free or pay what you can programs throughout the year to make music accessible to all. Organization: Galesburg Youth Athletic Club Category: Service Basic overview of project: Provide athletic diversion program from drugs, gangs, and violence. Youth are taught fundamentals of Olympic boxing from volunteer coaches. Teaches responsibility, self-control, as well as provides mentoring and homework assistance. Each participant is required to register with USA Boxing for an annual fee of $67 (hardship scholarships available). All other activities offered through the club are free. Also implementing a summer youth mentoring program. Organization: Galesburg Youth Baseball Category: Event Basic overview of project: Hosting Babe Ruth State Tournament July 6 — 9 for approximately five — seven out of town teams. Will also host local league tournament for each age division. Organization: Heritage Days Category: Event Basic overview of project: Living history festival, which includes battle reenactments, demonstrations, competitions, entertainment and merchants. Free to all visitors. Organization: Knox County Fair Board Association Category: Event Basic overview of project: Events such as the Knox County Fair and Knox County Queen Pageant. Organization: Knox County Scenic Drive Category: Event Basic overview of project: Scenic drive with vendors and activities. Organization: National Railroad Hall of Fame Category: Event Basic overview of project: Bring a special train of five historic, privately -owned passenger railcars to Galesburg during Railroad Days. Trackside viewing of the cars would be free to all, and docent -led tours available for $10. Organization: National Stearman Fly -in Category: Event Basic overview of project: Fly -in for Stearman pilots and enthusiasts Organization: New Limited Rods Category: Event Basic overview of project: Host two car cruise -ins. Events are free to the public to attend. Organization: Nova Singers Category: Event Basic overview of project: Presents three choral concerts, with tickets prices of $20 for adults, $17 for seniors, and students are free. Organization: Prairie Players Civic Theater Category: Event Basic overview of project: Week-long Missoula Childrens Theater (MCT) theater camp for Galesburg youth, with two public performances on the last day. The camp is free to participants, workshops are a nominal fee, and ticket for the performances are $10. Organization: Railroad Days Category: Event Basic overview of project: Promote Galesburg's railroad heritage through the event; including a carnival, exhibits, events, tours, street dance, carnival, etc. Organization: Salvation Army Category: Service Basic overview of project: Provide emergency housing assistance Organization: Support Group for African American Affairs Category: Event Basic overview of project: Juneteenth event, providing activities over a 3 — 4 day period that provides a meaningful and educational perspective of the holiday. Some fees to participate that may vary by event. The event will include a Juneteenth Father's Day Event at the Orpheum Theater. Organization: The Great Balloon Race Category: Event Basic overview of project: Event that brings hot balloons to Lake Storey Park for people to view, as well provides vendors, children's activities, etc. Free to attend. Organization: TRoLS Category: Service Basic overview of project: Lake Storey mountain bike trail maintenance, repair of water crossing, and installation of a signage system. Organization: United Way of Knox County - Unmet Needs Category: Service Basic overview of project: Unmet needs committee, made up of charities who provide services. Provides assistance for basic needs such as rent, mortgage, utility payments, home and car repairs, medication, job equipment, etc. Applicant must have exhausted all other options first, and can only receive the benefits one every two years with a lifetime limit of $1,000. Organization: VNA Community Services Category: Service Basic overview of project: Home delivered meals provided to seniors in Knox County at no cost (free will donation). Serves 275+ citizens. External Agency Award History Agency 2019 Requested 2019 Awarded 2020 Request 2020 Award & Utilized 2021 Requests 2021 Awarded 2022 Requests 2022 Awards 2023 Requests 2023 Recommended American Legion Baseball $ 15,000 $ 10,000 Bridgeway $ 7,000 $ - $ 5,000 $ 5,000 $ 2,500 Choral Dynamics $ 2,000 $ 2,000 $ 2,000 - $ 2,000 $ 2,000 $ 2,000 $ 1,500 Christmas In Action $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 Cremation Assistance Foundation $ 1,500 $ 3,000 $ 1,500 $ 500 Galesburg Community Chorus $ 5,000 $ 4,000 $ 5,000 $ 2,000 $ 2,961 $ 2,961 $ 4,455 $ 4,455 $ 5,054 $ 3,000 Galesburg Express Committee $ 1,200 $ - Galesburg Historical Society $ 10,000 $ - Galesburg Lions Club - Fireworks $ 11,000 $ 11,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 17,500 $ 15,000 Galesburg Symphony $ 10,000 $ 8,750 $ 12,000 $ 4,500 $ 10,000 $ 8,750 $ 10,000 $ 10,000 $ 10,000 $ 7,000 Galesburg Motorcycle Club, Inc Galesburg Youth Athletic Club $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 7,500 $ 5,000 $ 7,500 $ 7,500 $ 7,500 $ 4,000 Galesburg Youth Baseball $ 3,000 $ 3,000 $ 10,000 $ 5,000 Habitat for Humanity $ - $ - $ 7,500 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Heritage Days $ 12,500 $ 8,000 $ 10,000 $ 10,000 $ 8,000 $ 10,000 $ 10,000 $ 10,000 $ 8,000 KCCDD $ 4,000 $ 4,000 $ 4,000 $ 2,000 $ 3,000 $ 2,500 Knox County Fair $ 12,000 $ 7,500 $ 12,500 $ 12,000 $ 7,000 $ 12,500 $ 10,000 $ 15,000 $ 5,000 Knox County Scenic Drive $ 2,000 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 2,000 $ 2,000 $ 2,000 $ 1,000 Knox Co Soil & Water Conservation $ 5,000 $ 4,000 $ - National Railroad Hall of Fame $ 4,800 $ 7,000 - $ 8,500 $ 3,000 National Stearman Fly -In $ 10,000 $ 8,750 $ 10,000 $ 25,000 $ 8,750 $ 10,000 $ 10,000 $ 10,000 $ 8,000 New Limited Rods of Western IL $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 5,000 $ 3,000 Nova Singers $ 5,000 $ 3,900 $ 4,000 $ 4,000 $ 3,900 $ 5,000 $ 5,000 $ 5,000 $ 3,000 Prairie Players Theatre $ 1,500 $ - $ 2,000 - $ - 0 $ 1,100 $ 1,000 Railroad Days $ 12,000 $ 11,250 $ 11,500 $ 11,250 $ 11,250 $ 11,250 $ 11,230 $ 10,000 Salvation Army $ 30,000 $ 5,000 $ 20,000 $ 5,000 $ 15,000 $ 10,000 $ 10,000 $ 10,000 $ 15,000 $ 4,000 Sugar High Theatricals $ 1,000 $ - Support Group for African American Affairs $ 8,000 $ 5,000 The Great Balloon Race $ 9,000 $ 6,250 $ 10,000 $ 12,000 $ 6,250 $ 12,000 $ 10,000 $ 14,000 $ 6,250 TRoLS $ 7,063 $ 3,000 United Way $ 5,000 $ 5,000 $ 5,500 $ 5,000 $ 5,500 $ 5,000 $ 7,000 $ 7,000 $ 10,000 $ 5,000 VNA Community Services $ 11,000 $ 5,000 $ 11,000 $ 5,000 $ 11,000 $ 2,500 $ 10,000 $ 10,000 $ 15,000 $ 5,000 Total $ 159,000 $ 107,200 $ 172,500 $ 28,500 $ 143,961 $ 115,361 $ 145,705 $ 141,205 $ 215,147 $ 115,750 EXTERNAL AGENCY AGREEMENT CONCERNING USE OF CITY OF GALESBURG GRANT FUNDS THIS AGREEMENT is entered into on , by and between the City of Galesburg, an Illinois municipal corporation, hereinafter "City", and , hereinafter the "Grantee". I. PURPOSE OF FUNDING. City hereby agrees to provide funding to the Grantee for use solely for the purposes outlined in its funding request previously submitted by the Grantee, which is incorporated by reference into this agreement. Grantee hereby accepts the funding for the sole purposes listed in its said funding request and agrees that the funds provided by the City shall be used for those purposes, and no other. II. PAYMENTS. The City will provide the Grantee with funding on a reimbursement basis, which is contingent upon the event or service being held or provided as outlined in the grant application. Payment will be processed after the conclusion of the event or service, and upon the Grantee submitting all required documentation and receipts as outlined in the award letter and grant guidelines. The request for reimbursement and all supporting documentation must be provided by the Grantee to the City prior to the end of the calendar year. The total payment by City to Grantee will not exceed the awarded grant amount. III. LIMITATION ON THE USE OF GRANT FUNDS. Grant funds may be expended only for project purposes and activities as set forth in the grant application or as subsequently modified. A grantee's request for any modification must be made in writing and approved by City before any expenditures differing from the original grant award are paid from funds provided by City. IV. REPORTS AND RECORDS RETENTION. The grantee shall submit to the City, before the end of the calendar year, and prior to a disbursement of funds from the City to the Grantee, a grant report and a copy of all receipts for expenses to be paid from City funds. Failure to file the report and final receipts in a timely manner will preclude the Grantee from receiving awarded funding and applying for City grants and programs in the future. Financial records must be kept for inspection and/or audit for a period of two years following the submission of said receipts. Financial records include receipts documenting actual expenditures, payroll statements, vouchers, invoices and bills, covering all receipts and expenditures of grant funds. The Grantee recognizes the right of City or its designee to make a full audit of Grantee's records relating to this grant. IN WITNESS WHEREOF, the parties hereto have set their hands as of this day of , 20 , CITY OF GALESBURG, an Illinois municipal corporation, Attest: Grantee (Print name of organization) By: Mayor signature of representative City Clerk Print name & title 23-4028 COUNCIL LETTER CITY OF GALESBURG APRIL 3, 2023 AGENDA ITEM: Urban Agriculture grant for Libby's Corner SUMMARY RECOMMENDATION: City staff have reviewed the submitted request and recommend approval of the $25,000 Urban Agriculture Grant. BACKGROUND: Council approved the creation of the Urban Agriculture Grant program at the February 21, 2022 meeting. The program was created to determine the viability of Urban Agriculture in the City. Walt McCalister, owner of Libby's Corner, applied for the grant. The proposed project includes the planting and cultivating of assorted fruit trees. The fruit would be available to pick at no charge to community members with the excess being donated to Riverbend Food Bank. The project will also focus on youth engagement and education, being open to youth groups, elementary schools, college students, and senior citizens. The grant funds will be utilized for start up costs such as water service installation, crops, and equipment. Once the grant funds are depleted the owner plans to use personal funds to cover yearly maintenance costs. If approved the owner anticipates beginning work as soon as possible. BUDGET IMPACT: If approved the Urban Agriculture grant will be paid from the Planning Fund (054) SUPPORTING DOCUMENTS: 1. Aerial map 2. Submitted grant application 3. Grant Agreement Prepared by: EWH Page 1 of 1 G:1LE`SBLIRG Community Development Department Operating Under Council -Manager Government Since 1957 Libby's Corner - N - Urban Agriculture Pilot Program w+E Feet 37.5 0 75 150 225 S March 09, 2023 CITY OF -�-�, - GALESBtiR(x Applicant Information Applicant Name: _Walter McAllister. Applicant Address: _674 Liberty Applicant Email: _waltermcallister@yahoo.com Business Information Business Name: _Libby's Corner. Business Owner: Walter McAllister Date: 12/20/2022 Phone Number: _309.221.0429 owned: 100 Owner Phone: _309.221.0429 E-mail: _waltermcallister@yahoo.com_ Location of Business: PID 9915378004 & 9915378005 NAICS Code: _N/A. Fed. Tax ID#: _N/A Legal status:❑ Corporation ❑ LLC ❑ General Partnership ❑ Limited Partnership❑ Other Banking Information Bank Name:_N/A Lender Name: Lender Email: Branch Location: Lender Phone Number: How it works 1. The applicant submits this application and all documents/information required under the Submittal Requirements section of this packet to the Community Development Department. 2. The Urban Agricultural Committee will review the applications 3. City Council will consider request 4. If approved, an agreement between the city and business will be executed and your project may begin City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-345-3619 www.ci.gaiesburg.il.us Page 2 of 10 Libby's Corner Urban Agriculture Pilot Program Application December 201h, 2022 To Whom it May Concern, Please find attached the Urban Agriculture Pilot Program Application for Libby's Corner. My proposal is a Community Garden on land at Parcel Identification Numbers 991537 8004 and 9910537 005 at the corner of Louisville Rd. and S. Academy St., Galesburg, II in Zone R-1A. I understand the services to be performed. The estimated total project cost for the first two years of operation is $25,000. The total grant amount requested is $25,000. Sincerely, Walt McAllister Owner/Operator Libby's Corner Litigation There are no potential enforcement actions or pending litigations against Walter McAllister or any subsidiary or parent of W. McAllister or any subapplicant which Walter McAllister intends to use to provide a portion of the services. There are no judgments, fines sanctions, or settlements entered in the last three years against Walter McAllister or against any subsidiary or parent of W. McAllister or any subapplicant which Walter McAllister intends to sue to provide a portion of the services or against any facilities owned or operated by Walter McAllister. Walter McAllister has no Illinois or Federal EPA actions pending. _Operational Approach Walter McAllister will be the owner/operator of the community garden, named "Libby's Corner". He will handle the planting of crops, maintenance, and donations of produce to a local food pantry. He will also serve as the community's connection to educational and volunteer opportunities. Walter McAllister's experience including successfully owning and operating a local restaurant for 14 years and working with community members on various projects numerous times. This community garden would advance urban agriculture community development as the garden would be accessible to all and fresh fruits would be donated. Once other community members see the success and impact of the project, it could be the starting point of more community gardens with the same goal. This would drastically change the availability of fresh foods for those utilizing food banks and educational opportunities for students of all ages. Quotes for all large initial purchases will be submitted shortly after grant approva►. Equipment ordering will be done after quotes are received. The only contractor necessary for the project, for the plowing of the land, would happen as early in the spring as the weather allows. A full launch of the project, including signage and planting of crops would all occur in the spring, or whenever is optimal planting time for each crop. Walter McAllister plans to spend 10 hours onsite each week during planting and maintenance months. The community garden would have open availability, with no set hours of operation. Community members would have access to pick fruit whenever it is available. All produce will be donated, with none of it being sold. Donations will be given to River Bend Food Bank, to be used in Galesburg and Knox County. Organizational Plan and Chart (See Exhibit A attached) Walter McAllister is the owner of the land and will be the owner/operator of the community garden. As this is not a business, there are no employees. But rather, a family -owned and operated project for the community. Volunteers are welcome to assist in the planting and harvesting of crops. Qualifications of Personnel Walter McAllister has been a community member of Galesburg for many years. He and his wife owned and operated a local restaurant for 14 years and participated in many community collaborations and initiatives in their capacity as business owners. Walter has always been an active member of the community. Budget Table and Narrative (See Exhibit B attached) Funds from the Urban Agriculture Pilot Program will be used to create a Community Garden at the corner of S. Academy St. and Louisville Rd. in Galesburg, IL, parcel numbers 9910537 8004 and 991537 8005. Please note that while estimates were sourced from a variety of businesses, the priority is to purchase as much as possible via local businesses. Crops, equipment, and water service set-up will be initial purchases for the community garden. The equipment needs are minimal, but necessary for the planting and maintenance of the crops and land. Crops, Equipment & Structures Crops: • Apple • PawPaw • Cherry • Pear • Plum • Blueberry Bush • Pomegranate Bush Necessary Equipment: • One riding lawn mower • One Weed Whip • One Tree Trimmer • Shovels, etc. • Ten Mats • Two Sets of Bee Equipment and bees Structures: • One sign Community Engagement (See Exhibit C attached) See attached letters of Support from: Tom Simkins, Special Projects Coordinator, City of Galesburg 55 W. Tompkins St. Galesburg, IL 61401 309.299.6959 Peter Schwartzman, Mayor, City of Galesburg 55 W. Tompkins St. Galesburg, IL 61401 309.343.4181 Nancy Renkes, President and CEO of River Bend Food Bank 4010 Kimmel Rd. Davenport, IA 52802 563.345.6490 x 2020 Our project plan is to grow and donate fruit to River Bend Food Bank, have fresh fruit available for community members, and provide educational opportunities for all ages. There will be no charges to visit Libby's Corner and no charge to pick fruit. Our goal is to increase the availability of fresh foods for community members, share in the learning opportunities a community garden would afford our residents, and create a community garden accessible for all. Our family home is a few short blocks from the proposed site, so we are familiar with the neighborhood and do not foresee neighborhood communication to be an issue. Regarding youth engagement and education, the community garden would be available for youth groups, college students, senior citizens, and everyone in between to learn and participate in the food growing process. Groups such as the Girl Scouts and Boy Scouts, church youth groups, and preschool and elementary schools, would all be able to get hands on valuable experience with growing and keeping a garden. We can imagine a program where youth groups, such as Girl Scouts, Boy Scouts, and church groups, for example, could "adopt" a tree, learn about it, help provide the upkeep, and keep the fruit the tree produces. In addition, we would give talks about the process and include where the fruits and vegetables end up in our community. This could be in partnership with River Bend as an additional learning opportunity. The garden could also be a resource for college students, working on specific projects. The garden site is very close to Knox College and would be a great opportunity. Financial Capability (See Exhibit D attached) We anticipate much of the cost to be in the first one-two years as we purchase initial crops and equipment. After that, the remaining yearly costs are services and maintenance. We are prepared to provide personal funding for these expenses after grant funds are depleted. Attached are supporting financial documents. Environmental Impact A community garden would have many wonderful benefits to the environment. Growing food helps to reduce your carbon footprint. Plants and bushes help prevent soil erosion and replenish nutrients in the soil. As noted in the letter of support from Tom Simkins, "Trees contribute mightily to reducing water runoff and the resulting cost to our storm system." Not only would this garden replace current empty lots in our community, it would have the additional benefit of reducing noise pollution for surrounding land -owners. In addition, according to www.gardensimply.com, "Overall, gardening helps in maintaining balance in the ecosystem. Wildlife is more attracted to greener and lush places, like gardens. Insects, like bumblebees and butterflies, are drawn to flowers to help them in pollination, which in turn would result in fruits that you can eat!" Economic Justice The donation of crops produced to River Bend Food Bank will assist in providing fresh foods to those who utilize the food bank. As noted in Ms. Renkes letter of support, all food donated to River Bend would go to the Galesburg Hub for distribution in Galesburg and Knox County food pantries. River Bend also realizes the important of fresh, healthy food and has adopted a Nutrition Policy to support this. As we know, low-income individuals and families may not have access to fresh food, and this project will help alleviate this disparity. In addition, the proposed site of the Community Garden is in an area with few options for access to fresh foods. Residents would be able to visit and choose fresh foods whenever they wish. Assumptions, Deviations, and Exceptions No assumptions, deviations, or exceptions requested. Certificate of Insurance As there will be no permanent structures on the land, we have been advised no insurance is required. Other N/A Exhibit A: Organizational Chart LIBBY'S CORNER OWNER & OPERATOR Exhibit B: Budget Table 1 Crops 2 3 4 5 6 8 9 Equipment 10 11 12 13 14 15 16 Structures 17 Services 18 19 20 Item Quantity Cost Per Unit Total Amount Source of Estimate Apple 10 $ 20.00 $ 200.00 Ty Ty Nursery Paw Paw 20 $ 20.00 $ 400.00 Ty Ty Nursery Cherry 20 $ 20.00 $ 400.00 Ty Ty Nursery Pear 20 $ 20.00 $ 400.00 Ty Ty Nursery Plum 20 $ 20.00 $ 400.00 Ty Ty Nursery Blueberry Bush 100 $ 13.00 $ 1,300.00 Dimeo Farms Pommegranate Bush 20 $ 23.00 $ 460.00 Willis Orchard Company Riding Lawnmower 1 $ 5,000.00 $ 5,000.00 Cub Cadet Plowing 1 $ 3,000.00 $ 3,000.00 Eric Mayfield Weed Whip 1 $ 500.00 $ 500.00 Home Depot Tree Trimmer 1 $ 500.00 $ 500.00 Home Depot Shovels, etc. 5 $ 40.00 $ 200.00 Mendards Mats 10 $ 100.00 $ 1,000.00 Vevor Bees 2 $ 250.00 $ 500.00 Dadant & Sons Sign 1 $ 150.00 $ 150.00 Squaresigns.com Trash and Yard Waste Removal 12 months/year $ 50.00 $ 600.00 Waste Management Quote Water Service 8 months/year $ 100.00 $ 800.00 Estimate based on experience Secure Water Service: Tap the Water Main, Run a Water Service Line, Install a Pit Meter, and Install a Spigot on Property 1: Initial Setup $ 7,000.00 Neil Thomas Plumbing & Heating Annual Maintenance 3 years $ 730.00 $ 2,190.00 Total Grant Request: $ 25,000.00 Exhibit C, Page 1 of 4 RIVER BEND FVODBANK December 14, 2022 City of Galesburg To Whom it May Concern, River Bend Food Bank serves 23 counties in eastern Iowa and wester Illinois. In our most recently completed fiscal year, we provided over 17 million meals for hungry people in the communities we serve. This work is dependent on food donations from our local communities. While we do receive a large share of our food donations from businesses like Wal-Mart, COSCO, Sam's Club, and the Wal-Mart Distribution Centers we also rely on local businesses to support our work with food donations. We recently adopted a Nutrition Policy that shows our commitment to providing healthy food options whenever possible. Mr. McAllister's project would provide much needed healthy options for our partner agencies in the Galesburg and Knox County communities. Any donated product would go to our Galesburg Hub for distribution in the Galesburg and Knox County food pantries. In the past 8 months food donations from our donors have gone down by 35%, so having Mr. McAllister's Community/Urban Garden would provide much needed food to fill that gap. I appreciate the opportunity to work with Mr. McAllister on his project and am happy to provide any �additional information that you might need. Nancy Renkes President and CEO River Bend Food Bank 4010 Kimmel Road Davenport, Iowa 52802 Nreni(E52riverbendfoodbanlc.org 563-345-6490 x202O Exhibit C, Page 2 of 4 CITY OF GALESBURG ILL INOIS December 13, 2022 To Whom It May Concern, Mr. Walt McAllister is seeking to plant and tend to edible plants and trees on a property on S. Academy. I support this project moving forward. I am familiar with the land in question and I believe this is a very worthwhile project. The City's Comprehesive Plan identified the value that can come from urban ag projects on City southside lots. This is exactly what Mr. McAllister is attempting to do. I have known Mr. McAllister for many years, as a successful businessman and an engaged community member. I have no doubt that Mr. McAllister will be successful with his intended project. Sincerely, r• r Dr. Peter Schwartzman Mayor, Galesburg City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-343-4181 www.d.galesburg.il.us Exhibit C, Page 3 of 4 Deownbef 22, 2022 Rl=-_ lnifia.ye to Build an Orchard at, V and Academy Streets. GaVe-sburg, IL To VV�m it, may cancee mm I strong�j sup she inifiative to build an nnochaTd ant-11-m so--,&,i sade of Gak!:sLuirg near r -Mmuft o ia�ine a gore the intersect -on & 3�`� arA A-c-ademy Streeis- VII-c-M ft- is d t - -P mm.pTenencivet y be-neefkcial under arm few- &fize'" of mrl camnrlunfty- Successftif ow -chards projects can simuitaneously impaO food secu&.j, rciknate res%ence lhmugh NodiwersiW, and himnan health. Given the extaustive research and art~ on to positive ~ of trees or physical and rr"dlaf fh.eakh, I YwT not add to fat here. Perhaps most impwtan %y- a productNee grove of f h4it bees and berry bushes fosters an up§ffing, cardo spilt for a comrnusiby's knage-, baffi for ila reside-rd-s- and visitors. As a irnambeT of the Swwwdship Team of Ga;esburg on Trazk, e, is myreA5! to support :leas that speak to the eight ca -m values expressed by our �, --zkle-W-s thrcmgh the �rece erit Co mmi unity Feard & Soulproms_As noted in the ci-(s Plan, the soadwiestneighboTboods are the most ecwwm� 5 flY depressedwhere'hvisin 'Ca-g degradavw4� and -hig h instances of blight-. exist. -Rectffyim these issues of uns"-ires-s- arm vacancy to reinst iq and reaffirm the small-towin quaTiV That deserbas Galesbuyg vwM require, an openness to uffi7ingg a variety of i7-2ftlns and actyans. � Add ffionagy- to irnpru4e ne�hborhwd charmer', the ptant-emmmends --buddhng dwe CWs tree canopy by planfing tees- irg residennal neighborhoods- Orcha-rds. are a viable option to improwe home -values; and quarity wifffe -;r. depTessed areas of the 6,hl- Beyond the obvious values of promoting : a we4oamilng anpusi&etwt hPage, an utban orchafri in the southwest quarter of Gaieshuarg provides an accessibie food flourn--wbere currenwty there is none_ Apples, bluebemies and onberfreshly picked fruit can bolster a heaMw, diert, for the mmediate �hborhwdtwhilee- serving larger a.,ea of Galesburg and surroirm_ co-mmunibes ftough the newty constructed Rover Bend Food Bank less than a mile away. As detailed in the Comp Pan, the "city should expanal the use of Si-eer, itftastrudwre and TestomWe. sustainable agriaftrall areas ,within the cfty iknfts.� Tod-afs mnsumeT &ces a high value w- gal, organic pfoduce ttatsuwmn—s the ion ---arwny, TI"ie pi-ats also pmvme habtat Iforwill-fife and conbrsbute to a the diwersiW of "he ecwystem. Gatesbui-gers also piace a tN� valueon having thing& to nn!he commi un4. Curcently, f ly for ow auth a �d ihe us the -Tess cc—side-mWe angst fnr a iack of acdVibes, especial y , T p -to, a o=rwinity center is beaping potent ftit char &" Present arl Oppodunifty faT inclu,s4aness and togethemess amonag reskie-dr.. For examp ie, Parishimners, to St PatricVss Chur&.- meted dtectly across ftwe streeC, and olthers, inchkfiong students g a shW- distarme ii-orn Knox Cofleger may iftid obtdcor outreach actil-nues m the way of education or vokinieedsm in makftainaw, the neady ove-acre plot. U-- Exhibit C, Page 4 of 4 I-heare are offer tangential beneffts of this Jinft&e- The Sandburg Loop, ft-te c#,y's main blcyde route pas—zses the nadlh side of the p.-operty on 3� Street Rogers Park is a bky--k away and Lzarni.W Coonnecfjaym Preschool Ls just daw7-4 the street on Henderson, Tice site benefits -fmm, low autamobile traffic and should no{ experience plant g'owing probterns due to air pallufian. Trees, cordffoute mi-al ,htily to redu&%g, -water ninuff and the res-affing cost to oar sformz systern- Older foks un tvwn often mrunisoev&lh fondness off a fime Senn Virtory Gardens --rases much of ",,,e backya-,d space and So there is a cormea�jop to the city's past and carmnt desire mo he se!�--uffltcient- an -di fn-,-gal. There is nothing quite Me hore-qwsn produce as attested fe, -by the sz-=ess & cur wei:-My !arm, ter's niafket dovvntown. V'Aet we heard most at Galesburg on Track ftn our 6-azerm is that Galesburg is just the Pghl*, size. There is -nost everytiing You reed Y.Iffiin ter,minutes- Zvz urban orchard would only addito t-be special feel'af, OUT CmMunity, and 'I -StrangSuppa"t. the notion. Tofn Simkins ;penal PM;ecis co-or-dinator City of Cxas�rg tesimkinsOD-grgail.com (3309) 299-6959 Advisors February 14, 2023 Annette Q. McAllister Walter McAllister 674 Liberty Street Galesburg, IL 61401-5859 RE: Verification of Assets for Account *8346, *9937 Dear Annette Q. McAllister and Walter McAllister: This letter confirms that: Wells Fargo Advisors MAC H0005-035 One North Jefferson Avenue St. Louis, MO 63103 (i) You maintain one or more accounts with Wells Fargo Clearing Services, LLC ("Wells Fargo Advisors"), including a brokerage account, numbered *8346, established on 05/30/2007 ("First Account") and an Individual Retirement Account, numbered *9937 ("Second Account"), established on 07/17/2020 (collectively referred to herein as "Accounts"); (ii) As of 02/13/2023, the First Account maintains a total account value in the amount of $196,731.40 and the Second Account maintains a total account value of $20,767.02. This letter is provided for informational purposes and does not represent future Account value, if this said Account will remain with Wells Fargo Advisors in the future, any purposes not mentioned in this letter, or the creditworthiness of the person(s) referenced within. Wells Fargo Advisors will have no liability with any party's reliance on this letter or the information within. Sincerely, Denise Gilles Securities Operations Representative Client Mailings— Verifications & Inquiries Investment and Insurance Products are: • Not Insured by the FDIC or Any Federal Government Agency • Not a Deposit or Other Obligation of, or Guaranteed by, the Bank or Any Bank Affiliate • Subject to Investment Risks, Including Possible Loss of the Principal Amount Invested Wells Fargo Advisors is a trade name used by Wells Fargo Clearing Services, LLC (WFCS) and Wells Fargo Advisors Financial Network, LLC, separate registered broker -dealers and non -bank affiliates of Wells Fargo & Company. Wells Trade brokerage accounts are offered through WFCS under the trade name Wells Fargo Advisors. GALESBURG ASSISTANCE PROGRAM GRANT AGREEMENT THIS AGREEMENT is made and entered into this __ day of ......... 2023 (the "EFFECTIVE DATE"), by and between the City of Galesburg, an Illinois municipal corporation (hereinafter referred to as "CITY"), and ( hereinafter the "GRANTEE"). WHEREAS, the Mayor and City Council desire to advance agricultural education and/or urban agricultural community development in Galesburg; and WHEREAS, the Mayor and City Council of the CITY approved the Urban Agriculture Pilot Program (hereinafter the "PROGRAM") at their February 21, 2022 meeting to aid in the development of the urban agriculture industry with certain qualifying expenses; and WHEREAS, the GRANTEE is the owner of a qualifying property located within the CITY and has applied for a grant through the PROGRAM, and the CITY has approved such application. NOW, THEREFORE, the parties, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, agree as follows: Section 1. Grant Amount. Upon the execution of this Agreement, the CITY shall cause the disbursement of proceeds in an amount not to exceed $25,000 (the "GRANT"). Section 2. Grant Requirements. GRANTEE agrees that it shall utilize the GRANT solely for purposes in connection with the business located at the SW corner of Louisville Rd and S Academy St, Parcel Identification Numbers 99-15-378-004 and 99-15-378-005, Galesburg, IL 61401 and as outlined in its funding request previously submitted by the GRANTEE, which is incorporated by reference into this agreement. GRANTEE hereby accepts the funding for the sole purposes listed in its said funding request and agrees that the funds provided by the CITY shall be used for those purposes, and no other. A GRANTEE's request for any modification must be made in writing and approved by CITY before any expenditures differing from the original GRANT award are paid from funds provided by CITY. Section 3. Representations of GRANTEE. In connection with the GRANT, the GRANTEE represents and warrants that: a. It will work with established and/or new community partnerships to leverage resources and/or increase the quality or quantity of services provided; and b. Provide for neighborhood communication and participation as well as youth engagement and education; and c. The applicant, including all owners with at least 10% ownership, is/are in good standing with the CITY and the State of Illinois (i.e. no outstanding fines or fees, no tax delinquencies, and possess all required licenses); and d. Provide progress reports and proof that grant project work has been done by submitting details of each purchase on receipts or invoices and proof vendors have been paid; and e. Upon completion of the grant project, submission and approval of a final progress report will be required to receive the final payment. Page 1 of 2 Section 4. CITY not liable. The parties agree that the CITY is not herein entering into any contract or agreement with any vendors or contractors for the purchase of any goods or services under the PROGRAM. The parties also agree that the CITY is not in any manner providing any warranties or other assurances about the quality or suitability of any goods or services provided to the GRANTEE for under the PROGRAM. The parties agree further that GRANTEE shall hold the CITY harmless for any damages to persons or property that may occur during or in any manner arising from the PROGRAM. Section 5. Default. If the CITY determines that any funds have been disbursed for ineligible activities, in violation of the terms of this Agreement, the CITY shall provide written notice of said violation to the GRANTEE. The CITY shall be entitled to terminate this Agreement within five days of said written notice. GRANTEE shall, within 30 days of a written demand made by the CITY, reimburse the CITY for all funds disbursed for said ineligible costs. The CITY may, at its option, continue further disbursements pursuant to this Agreement after any disbursement for any ineligible activities if the GRANTEE reimburses the CITY for the improper disbursements, or otherwise cures the violation to the CITY's satisfaction. If the GRANTEE fails to fulfill the obligations specified under Section 3 the City shall provide written notice of default to the GRANTEE, and the GRANTEE shall, within 30 days of a written demand made by the City, reimburse the CITY for all funds provided under this agreement. In the event the GRANTEE should default under any of the provisions of this Agreement and the City should employ attorneys or incur other expenses for the collection of the payments due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the GRANTEE herein contained the GRANTEE agrees that it will on demand therefore pay to the City the reasonable fees of such attorneys and such other expenses so incurred by the City. Section 6. Notices. Required notices, as provided herein, shall be mailed by first class mail, and shall be deemed served on the party in question on the date of mailing. Said notices shall be addressed to the pertinent party at addresses listed below. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the day and year first above written. CITY OF GALESBURG, an Illinois municipal corporation, .m Peter Schwartzman, Mayor Kelli Bennewitz, City Clerk M Attest: Address: 55 W. Tompkins St Address: Galesburg, IL 61401 Grantee (Print name of organization) Signature of representative Print name & title Page 2 of 2 23-4029 COUNCIL LETTER CITY OF GALESBURG APRIL 03, 2023 AGENDA ITEM: 2023 Classification and Salary Schedule for Exempt employees. SUMMARY RECOMMENDATION: The City Manager, Police Chief, Director of Finance & IS, and HR Manager recommend approval of the amended 2023 Classification and Salary Schedule. BACKGROUND: The attached 2023 Classification and Salary Schedule reflects the addition of a PSB Junior Systems Administrator (22EX) position, which will give Public Safety two dedicated IT professionals instead of the current employment of just one IT employee for public safety technology needs. This addition will ensure a more sustainable solution for meeting IT needs for the City public safety divisions and for the external agencies that are provided IT assistance. This will help alleviate strain on the current position, and, if and when turnover occurs in the future the public safety IT needs can continue to be fulfilled until another IT employee is hired. BUDGET IMPACT: A budget adjustment will be made to pay for the position. There are sufficient funds in the General Fund to account for these changes. Pending ETSB's approval, 20% of the cost will be paid through the 911 Fund. SUPPORTING DOCUMENTS: 1. 2023 Classification and Salary Schedule 2. PSB Junior Systems Administrator Job Description Prepared by: JP Page 1 of i Rnrk to AaPnrIa Administration 2023 55 West Tompkins Street Galesburg, IL 61401 Classification & Salary Schedule Approved by City Council -December 2022 Rark to Aaanrla City of Galesburg, IL Classification & Salary Schedule Effective January 01, 2023 (Pages 2-4, 6-7) Effective April 03, 2023 (Page 5) Approved by City Council on April 03, 2023 Table of Contents Page Group 2 AFSCME 3 Police 4 Fire 5 Exempt 6 Non -Represented Hourly 7 Temporary, Seasonal, Part Time, Other Rark to Aaanrla 1/1/2023 Employees represented by the American Federation of State County & Municipal Employees Local 1173 Range Step A Step B Step C Ste D E Step F Step G Step H Step I Step J Step K 7A 14.23 14.58 14.94 15.32 -Step 15.71 16.10 16.50 16.91 17.33 17.77 18.21 9 A 15.70 16.08 16.49 16.91 17.33 17.76 18.20 18.66 19.13 19.60 20.09 10 A 16.49 16.91 17.33 17.76 18.20 18.66 19.13 19.60 20.09 20.57 21.08 11 A 17.31 17.74 18.18 18.64 19.11 19.58 20.06 20.56 21.07 21.61 22.15 12 A 18.17 18.63 19.10 19.57 20.05 20.55 21.06 21.60 22.14 22.70 23.26 13 A 19.09 19.56 20.04 20.54 21.05 21.56 22.12 22.67 23.24 23.82 24.42 14 A 20.03 20.53 21.03 21.55 22.10 22.66 23.23 23.81 24.41 25.01 25.63 15 A 21.02 21.54 22.09 22.64 23.22 23.80 24.39 25.00 25.61 26.25 26.92 16 A 22.08 22.63 23.21 23.78 24.38 24.98 25.60 26.24 26.91 27.58 28.26 18 A 24.35 24.95 25.57 26.21 26.88 27.55 28.23 28.93 29.66 30.39 31.17 19 A 25.56 26.20 26.87 27.53 28.21 28.91 29.64 30.38 31.15 31.91 32.72 20 A 26.87 27.53 28.21 28.91 29.64 30.38 31.15 31.91 32.72 33.54 34.38 Pay Ranges and Classification Titles Range Title Custodian I 7 A Transit Dispatcher 9 A Secretary I Handivan Driver 11 A Public Safety Clerk Transit Clerk Account Clerk I Bus Driver 12 A Custodian II Recreation Activity Specialist Relief Driver 13 A Junior Accountant Information Systems Technician 14 A Utility Maintenance Community Service Officer Property Compliance Officer Pay Ranges and Classification Titles Range Title 15 A Communications Dispatcher/Clerk II Engineering Technician I 16 A Maintenance Worker Community Service Supervisor Heavy Equipment Operator 18 A PSB IS Tech Transit Technician Water Meter Shop Foreman 19 A Crew Foreman Engineering Technician II Mechanic 20 A I Transit Shop Foreman City of Galesburg 2023 Classification Salary Schedule Page 2 Back to Agenda 1/1/2023 Sworn Employees in the Galesburg Police Department Personnel Represented by the Public Safety Employees' Organization Range Step A Step B Step C Step D Step E Step F Step G Step H Step I 19 P 28.67 29.39 30.12 30.86 31.64 32.43 33.23 34.07 34.92 Pay Ranges and Classification Titles Range ITitle 19 P (hourly base wage) I Police Patrol Officer Sworn Exempt Personnel in the Galesburg Police Department Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K 22 EXP 65,801.37 67,439.04 69,130.37 70,848.56 72,620.44 74,446.04 76,298.44 78,204.56 80,164.38 82,151.04 84,218.23 24 EXP 72,298.30 74,097.01 75,949.44 77,855.56 79,788.52 81,802.03 83,842.38 85,936.45 88,084.18 90,285.60 92,540.74 28 EXP 87,611.64 89,801.93 92,046.98 94,348.16 96,706.86 99,124.52 101,602.65 104,142.70 106,746.26 109,414.92 112,150.29 32 EXP 105,856.70 108,487.71 111,226.06 113,991.28 116,837.04 119,763.33 122,770.16 125,830.70 128,971.76 132,196.06 135,500.98 Pay Ranges and Classification Titles Range Title 22 EXP Police Sergeant 24 EXP Police Lieutenant 28 EXP Police Deputy Chief 32 EXP Police Chief City of Galesburg 2023 Classification Salary Schedule Page3 Back to Agenda 1/1/2023 Sworn Employees in the Galesburg Fire Department Sworn Personnel Represented by I.A.F.F. Local No. 555 Range Step A Step B Step C Step D Step E Step F Step G 19 F (80)* 26.39 27.71 29.10 30.57 32.08 33.69 35.39 19 F (106) 19.43 20.40 21.42 22.49 23.62 24.77 26.04 21 F (80)* 29.10 30.57 32.08 33.69 35.39 37.14 39.00 21 F (106) 21.42 22.49 23.62 24.77 26.04 27.34 28.71 *includes 2.5% staff position incentive Pay Ranges and Classification Titles Range Title 19 F (80) Firefighter (80) 19 F (106) Firefighter (106) 21 F (80) Fire Captain (80) 21 F (106) Fire Captain (106) Note: For the ranges above, Step F requires a Fire Science Certificate and Step G an Associate Degree in Fire Science Sworn Exempt Personnel in the Galesburg Fire Department Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K 23EX(106) 65,761.43 67,405.45 69,090.60 70,817.87 72,588.32 74,403.01 76,263.09 78,169.66 80,123.91 82,127.00 84,180.18 27 EX 79,558.78 81,529.81 83,577.66 85,676.70 87,801.34 90,002.77 92,255.41 94,559.22 96,914.26 99,346.10 101,829.09 31 EX 96,069.52 98,475.74 100,933.15 103,441.77 106,052.75 108,689.36 111,402.76 114,192.94 117,059.92 119,978.11 122,973.07 Pay Ranges and Classification Titles Range Title 23 EX (112) Fire Battalion Chief 27 EX Fire Deputy Chief 31 EX Fire Chief City of Galesburg 2023 Classification Salary Schedule Page 4 Back to Agenda 4/3/2023 Exempt Salaried Personnel (EX) Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K 15 EX 45,231.76 46,358.10 47,535.59 48,713.10 49,941.81 51,170.51 52,450.43 53,755.92 55,112.62 56,494.91 57,902.81 17 EX 49,634.63 50,888.94 52,143.25 53,448.75 54,779.85 56,162.14 57,570.04 59,003.53 60,488.21 61,998.51 63,534.39 18 EX 52,015.25 53,320.76 54,651.86 56,008.55 57,416.43 58,849.93 60,309.04 61,819.31 63,355.20 64,942.27 66,580.57 19 EX 54,549.46 55,931.78 57,314.04 58,747.55 60,232.24 61,716.93 63,278.41 64,839.89 66,478.16 68,142.03 69,831.52 20 EX 57,109.28 58,542.76 60,001.85 61,512.13 63,048.02 64,609.50 66,222.19 67,886.05 69,575.54 71,316.19 73,108.06 21 EX 59,925.07 61,409.74 62,945.62 64,532.72 66,145.37 67,783.67 69,498.73 71,213.80 73,005.68 74,823.12 76,691.78 22 EX 62,740.84 64,302.34 65,915.00 67,553.28 69,242.75 70,983.43 72,749.67 74,567.14 76,435.81 78,330.06 80,301.10 23 EX 65,761.43 67,399.70 69,089.15 70,804.23 72,570.49 74,387.97 76,256.62 78,150.88 80,121.92 82,118.56 84,166.42 24 EX 68,935.59 70,650.64 72,416.91 74,234.37 76,077.43 77,997.28 79,942.73 81,939.40 83,987.24 86,086.27 88,236.52 25 EX 72,382.37 74,183.17 76,037.76 77,946.09 79,881.30 81,897.14 83,939.87 86,036.37 88,186.60 90,390.58 92,648.35 26 EX 75,770.27 77,664.52 79,609.97 81,581.01 83,628.85 85,727.89 87,852.53 90,053.97 92,306.61 94,610.44 96,991.06 27 EX 79,558.78 81,529.81 83,577.66 85,676.70 87,801.34 90,002.77 92,255.41 94,559.22 96,914.26 99,346.10 101,829.09 28 EX 83,536.68 85,625.10 87,765.73 89,959.87 92,208.87 94,514.08 96,876.94 99,298.85 101,781.32 104,325.85 106,934.00 29 EX 87,371.29 89,557.37 91,779.30 94,072.87 96,438.12 98,839.23 101,312.00 103,820.61 106,436.73 109,088.68 111,812.32 31 EX 96,069.52 98,475.74 100,933.15 103,441.77 106,052.75 108,689.36 111,402.76 114,192.94 117,059.92 119,978.11 122,973.07 32 EX 100,933.13 103,441.77 106,052.75 108,689.36 111,402.76 114,192.94 117,059.92 119,978.11 122,973.07 126,047.41 129,198.61 33 EX 105,979.79 108,613.87 111,355.40 114,123.83 116,972.90 119,902.60 122,912.93 125,977.01 129,121.73 132,349.78 135,658.53 34 EX 110,979.11 113,747.54 116,596.61 119,477.88 122,563.50 125,546.97 128,691.70 131,917.04 135,223.02 138,582.78 142,050.04 Pay Ranges and Classification Titles Range Title 15 EX Deputy City Clerk 18 EX StaffAccountant Recreation Supervisor General Inspector 20 EX Golf Professional Purchasing Agent Associate Planner 9-1-1 Coordinator 22 EX Garage Superintendent Junior Systems Adminstrator PSB Junior Systems Administrator Transit Operations Supervisor 23 EX GIS Analyst Project Manager I Pay Ranges and Classification Titles Range Title Administrative Services Manager Benefits & Risk Manager 24 EX Code Compliance Supervisor Housing Program Coordinator Human Resource Manager Park Superintendent Assistant Finance Director IT Manager 26 EX Project Manager R Senior Systems Administrator Transit Manager 27 EX Water Superintendent 29 EX Director of Parks and Recreation City Engineer 31 EX Director of Community Development Director of Finance & Information Systems 32 EX Assistant Public Works Director 33 EX Assistant City Manager & Director of Public Works Director of Public Works City of Galesburg 2023 Classification Salary Schedule Page 5 Back to Agenda 1 /1 /2023 Non -Represented Hourly (NRH) Overtime Eligible Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K 15 NRH 21.74 22.30 22.84 23.42 24.00 24.60 25.23 25.86 26.51 27.16 27.84 19 NRH 26.23 26.88 27.56 28.25 28.95 29.68 30.41 31.18 31.96 32.75 33.58 20 NRH 27.46 28.15 28.85 29.56 30.30 31.07 31.84 32.64 33.47 34.31 35.16 21 NRH 1 28.81 1 29.52 1 30.27 1 31.03 1 31.80 1 32.61 1 33.43 1 34.27 1 35.08 1 35.96 1 36.88 Pay Ranges and Classification Titles Range Title 15 NRH Secretary II Transit Assistant 19 NRH Greenkeeper Water Lab Supervisor Arborist 20 NRH Water Distribution Supervisor Water Operations Supervisor Water Production Supervisor 21 NRH Maintenance Supervisor Traffic Supervisor City of Galesburg 2023 Classification Salary Schedule Page 6 Back to Agenda 1/1/2023 Temporary, Seasonal and Part -Time Hourly Employees Range Step A Step B Step C Step D Step E Step F 1 TT 10.50 n/a n/a n/a n/a n/a 1 T 13.00 n/a n/a n/a n/a n/a 3 T 13.00 13.50 14.00 14.50 n/a n/a 4 T 14.00 14.50 15.00 15.50 16.00 n/a 5 T 15.00 15.50 16.00 16.50 17.00 17.50 6 T 16.50 17.00 17.50 18.00 18.50 19.00 7 T 17.50 18.00 18.50 19.00 19.50 20.00 Pay Ranges and Classification Titles Range Title Range Title Building Attendant Administrative Assistant Clerk Building Services Worker Data Entry Clerk Campground Attendant 1 TT Maintenance Worker Community Sery Officer Teen Recreation Attendant Equipment Operator Range School Crossing Guard ETSB Assistant Softball Scorekeeper Food Manager Summer Camp Counselor Head Lifeguard Tennis Instructor 5 T Project Specialist Public Safety Data Entry Clerk Concessions Maintenance Worker Recreation Specialist Recreation Attendant Special Projects Coordinator 3 T Scorekeepers Specialist Instructor Summer Camp Counselor Transit Building Services Worker Tennis Instructor Transit Dispatcher Wading Pool Maintenance Water Collection Clerk Water Plant Maintenance I Water Safety Instructor Account Clerk 6 T Handivan Driver Building Attendant Recreation Coordinator Clerk 7 T Bus Driver Crew Supervisor Custodian Data Entry Clerk 4T Engineering Aide Equipment Operator Golf Starter/Marshall Head Crossing Guard Head Lifeguard/WSI Lifeguard School Crossing Guard Other Positions Title Annual Salary Board of Fire & Police Chairman $660.00 Board of Fire & Police Commissioners $300.00 College Intern Weekly Stipend $100.00 City of Galesburg 2023 Classification Salary Schedule Page 7 CITY OF GALESBURG DATE: March 2023 POSITION TITLE: PSB Junior Systems Administrator DEPARTMENT: Police REPORTS TO: Lieutenant of Staff & Services SALARY RANGE: 22EX GENERAL DESCRIPTION Under supervision, administers all information systems of the Public Safety Building. Manages system security and server and system upgrades. Performs helpdesk and customer support duties in the support and operation of the PSB's computer systems, including inventory of user, software, computer and network hardware. Supervises regular hardware and software maintenance of all user computers and manages updates and upgrades at the desktop as needed. Stands up / down PSB servers for the Galesburg Police and Fire, 911, and the Knox County Sheriff's Department as required for Law Enforcement systems and needs. Provides support for the PSB phone system, electronic devices, security systems, and all network applications. Provides technical assistance to the Public Safety Building. Independent judgement is exercised within the scope of established department rules, procedures, standards and policies. ESSENTIAL FUNCTIONS Manages help desk and technical support and supervises PSB IT Technician for any and all PSB user requests/ requirements; ensures that help desk problems are controlled through a timely and structured process; ensures that complex problems are elevated to the proper level of support. Assists users in solving computer system problems related to efficient processing of input and output data; answers technical questions to enhance user development. Provides technical training as needed / requested. Create, maintain, and manage network user drives, Active Directory, SQL, vSphere, DNS for GPD, GFD, KCSD and 911. Builds, maintains, and manages all software platforms. Maintains telecommunication lines and equipment. Creates interfaces between various systems in order to provide data to internal and external entities Assists with maintenance and updates for 911 GIS mapping software. Provides project management, such as security camera replacement, backup storage replacement, electronic citations, GPD squad replacements, and others. Manages maintenance and upgrade of building overhead paging for PSB and Galesburg Fire Stations. Manages IT budgets, and the purchasing of new and replacement equipment. Management of maintenance contracts. Maintain shared drives between GPD, KCSD, and States Attorney's office. Collaborate and assist County and City IT. Support PSB Records Management System for all County Law Enforcement agencies, County Probation and for the State Attorney's Office. Assist with investigating information -technology based crimes. Extract video and audio data for FOIA and subpoena requests. Maintains inventory of PSB computer equipment. Advises management on applications to assist department operations. Maintain necessary documentation on system configuration and procedural responsibilities. Perform other duties as assigned. EDUCATION Bachelor's degree in computer science, information technology, electronics, or a closely related field or comparable experience. WORK EXPERIENCE REQUIRED Five years of increasingly responsible computer system support experience. Experience with related software including word processing, spreadsheet, E-mail, and desktop security and Internet based systems. Knowledge of computer networking and structured cabled plants. Knowledge of office practices and procedures. Experience with network address management concepts, including IP subnetting. Experience with traditional systems, including voice and fax. Experience working with major server operating systems, including but not limited to Linux and Windows Server versions. PERSONAL QUALIFICATIONS AND ABILITY Ability to determine and resolve computer related problems. Ability to learn and adapt to changes in technology. Ability to work independently, with minimum supervision. Explain technical concepts in non -technical terms to individuals and groups. Establish and maintain cooperative working relationships with those contacted during the course of work. Ability to maintain a clean driving record and State of Illinois Driver's License. To be knowledgeable and compliant of the City's safety procedures and practices. Working knowledge of communication systems for data, voice and video. Ability to work independently and in a team environment to resolve issues and meet deadlines, as well as under minimal supervision and under own initiative. Ability to communicate effectively with city employees as well as vendors and suppliers, in both oral and written forms. Ability to write documentation and training materials. Strong troubleshooting skills and knowledge of hardware and software. Understands Voice over IPsystems. Has working knowledge of virtualization platforms, including VMware vSphere. Familiar with enterprise data storage solutions utilizing iSCSI, NFS, and similar technologies. Proficient at administering common network services, such as DNS, DHCP, NTP, etc. Familiar with common programming or scripting languages, including C#, Javascript, Powershell. Understands industry standard safety practices and procedures for electrical/electronic equipment and hazardous material exposure. Understands issues involved in administering and maintaining corporate local area network, (LAN), infrastructure, including network cabling, testing network connectivity, firewall configurations, tablet, and desktop internet applications, etc. Understands issues involved in administering and maintaining corporate wide area network, (WAN) infrastructure, backhaul technologies, WAN and Internet routing protocols, etc. PHYSICAL REQUIREMENTS Bending, twisting, squatting, crouching, and kneeling. Ability to sit for extended periods of time. Ability to hear, tell where a sound is coming from and differentiate between sounds. Ability to lift equipment and materials weighing up to 25 pounds or more. Prioritize requests, organize, schedule and coordinate a variety of activities and projects. Ability to work independently, with minimal supervision. Ability to respond to computer or network needs outside of normal working hours. WORKING CONDITIONS May require working evenings and weekends, sometimes with little advance notice. Primarily office setting. This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Back to Agenda 23-4030 COUNCIL LETTER CITY OF GALESBURG APRIL 3, 2023 AGENDA ITEM: First Amendment to the Grant Agreement with Knox County Housing Authority SUMMARY RECOMMENDATION: The City Manager recommends approval of the first amendment to the Grant Agreement with Knox County Housing Authority for implementation of a winter warming shelter. The amendment extends the timeframe for use of the grant funds until April 15, 2023. BACKGROUND: At the December 5, 2022 City Council meeting, a grant agreement with Knox County Housing Authority was approved, which provided for the City of Galesburg to provide funds, not to exceed $76,000, to Knox County Housing Authority for the operation of a winter warming shelter from December 12, 2022 to March 31, 2023. The Knox County Housing Authority in partnership with the Salvation Army has successfully operated a winter warming shelter, the operation of which concluded on March 31,2023. The Knox County Housing Authority and Salvation Army have asked for an extension of the time frame to utilize the grant funds, through April 15, 2023, in order to help transition individuals from the shelter to other housing options. The shelter will still cease operations after March 31, 2023, and the total not to exceed grant award will remain at $76,000. This amendment will simply extend the time period for use of the funds through April 15, 2023 for the limited purposes of paying sheltering costs to assist winter warming shelter patrons with transitioning to other housing options. These expenses may include hotels, rent, or other housing related deposits and expenses. BUDGET IMPACT: There is not an anticipated budget impact. The total grant award will remain at the originally approved amount of $76,000.00. SUPPORTING DOCUMENTS: 1. Request for Extension 2. First Amendment to Grant Agreement 3. Grant Agreement with Knox County Housing Authority, approved on December 5, 2022 Prepared by CSG Page 1 of 1 Back to Agenda Jared Hawkinson, Chairperson Sara Robison, Commissioner K N OX CC) U N T Y Lomac Payton, Chairperson HOUSING AUTHORITY Joseph Riley, Commissioner LaToya Carson, Commissioner Dena Turner, Commissioner BUILDING COMMUNITY, PEOPLE, AND PARTNERSHIPS Joey Range, Commissioner 216 W. Simmons St., Galesburg, IL 61401 Derek Antoine, Exec. Director, Secretary Telephone (309) 342-8129 ext. 223 Fax (309) 342-7206 Jack P. Ball, Attorney Email: dantoine@knoxhousing.org Wednesday, March 29, 2023 3:28 PM City of Galesburg Galesburg City Council 55 W. Tompkins St. Galesburg, IL 61401 To Whom It May Concern, I am writing this letter today to request an extension to the grant agreement between the City of Galesburg and the Knox County Housing Authority dated December 05, 2022. The purpose of the grant has been to provide a winter warming shelter to serve the unsheltered homeless population of Galesburg, Illinois from December 12, 2022 through March 31, 2023. It is anticipated there will be approximately $21,000 in unspent grant funds remaining as of March 31, 2023. This remaining balance is attributed to reduced spending in payroll, as well as other categories not meeting spending expectations for the season. While several of the clients utilizing the shelter were housed during the winter months, a good number of unsheltered homeless remain. Typically, the first few weeks of April each year are still cold at night, which presents our homeless population with dangers inherent to inclement weather. Based on the continued need for safe nighttime sleeping spaces, it is our request this extension request be granted to allow for sheltering costs for our unhoused clients through April 15, 2023. Expenses are anticipated to include hotels, rent, or other housing/sheltering related expenses. We are abundantly grateful for the partnerships with the City of Galesburg and the Salvation Army while endeavoring to provide a safe, warm space for the unsheltered homeless during the cold winter months. We have truly done necessary and purposeful work, and have — in my opinion — saved lives. Should you require further clarification, or have other questions, please do not hesitate to contact me. Respectfully, Derek B. Antoine Executive Director Knox County Housing Authority Back to Agenda CITY OF GALESBURG ILLINOIS—J CITY OF GALESBURG AND KNOX COUNTY HOUSING AUTHORITY GRANT AGREEMENT — FIRST AMENDMENT WHEREAS, the City of Galesburg, an Illinois home rule municipal corporation, and Knox County Housing Authority, a unit of county government, are parties to a grant agreement dated December 5, 2022. WHEREAS, the Parties mutually wish to amend portions of that agreement and shall do so through this First Amendment, dated , 2023. The Parties agree that the terms of the grant agreement dated December 5, 2022, shall remain in full force and effect, but the following sections shall be amended: Attachment A — Project Scope, shall be amended to add: The winter warming shelter will cease operation after March 31, 2023, but the time period in which to incur eligible expenses will be extended through April 15, 2023. Any remaining grant funds from the originally granted amount of $76,000.00 can continue to be utilized through April 15, 2023 for the limited purposes of paying sheltering costs to assist winter warming shelter patrons with transitioning to other housing options. These expenses may include hotels, rent, or other housing related deposits and expenses. CITY: CITY of Galesburg (IL), RECIPIENT: Knox County Housing Authority a municipal corporation A Unit of County Government 0 Mayor By: President By: By: City Clerk Secretary City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-343-4181 www.ci.galesburg.il.us Back to Agenda GRANT AGREEMENT This Agreement is made and entered into by and between the City of Galesburg ("City") an Illinois home rule municipal corporation, located in Knox County Illinois, and Knox County Housing Authority, a unit of county government ("Grant Recipient"); WHEREAS, Knox County Housing Authority is adept in dealing with the issues of homelessness; and WHEREAS, the City of Galesburg would like to provide assistance to Knox County Housing Authority to addresses homelessness in Galesburg; and WHEREAS, it is the intention of the Parties to this Agreement that all activities described herein shall be for their mutual benefit; and WHEREAS, the terms and conditions of this Agreement shall survive the Performance Period and shall continue in full force and effect until; the Grant Recipient has completed and is in compliance with all the requirements of this Agreement NOW, THEREFORE, in consideration of the mutual promises and dependent authorizations, the Parties agree as follows: 1.0 Definitions. The following terms are given the stated meaning: l . l & means the City of Galesburg, an Illinois home rule municipal corporation, located in Knox County, Illinois. 1.2 Eligible Costs. Eligible Costs means those costs which can be audited by the City; are directly attributable to activities identified in Attachment A -Project Scope. 1.3 Grant Award. Grant Award means funds not to exceed $76,000.00 awarded to the Grant Recipient 1.3.1 The Grant Award supersedes any representations, commitments, conditions, or agreements made orally or in writing prior to the issuance of the Grant Award. 1.3.2 The Grant Award may specify an award amount and other terms and conditions that are different from, or in addition to, those proposed in the Project Scope. 1.4 Project. Project means the project or activities described in Attachment A - Project Scope. 1.5 R&Uuest for Payment. Request for Payment means a complete request submitted, by no later than April 30, 2023, in the format specified by the City for payment of funds from a Grant Award. Back to Agenda 1.6 Total Award. Total Award means the total dollar amount approved for Grant Recipient, which is a total amount not to exceed $76,000.00. 2.0 Reimbursement. The following conditions apply to Requests for Payment. 2.1 No Grant Award funds will be issued without a Request for Payment. 2.2 The Grant Award is exclusive funding and will be used only for the Project. 2.3 The Grant Recipient shall prepare and submit to the City one or more Requests for Payment on a form designated by the City. 2.4 Upon satisfaction by the Recipient of the requirements of the Order, and this contract, the City will disburse funds to the Recipient for eligible costs in a total amount not to exceed the award amount authorized by the City of $76,000.00. However, to assist Recipient with undertaking the project, upon request, the City will authorize up to $10,000 of the total Project Award to assist in startup of the project. Recipient will be required to provide supporting documentation to show this funding was used for Eligible Costs. 2.5 Only Eligible Costs may be reimbursed. A Grant Recipient may request from the City (1) an amendment to Attachment B — Project Budget to add to or revise the list of expenses eligible for reimbursement, or (2) an amendment to Attachment A -Project Scope. 2.6 The Grant Recipient shall include a copy of an invoice (or receipt) for each Eligible Cost item for which a reimbursement is requested. For items that do not have a transaction invoice, such as employee labor expenses, the Grant Recipient shall provide documentation showing the total hours contributed by employee class that worked on the project, the dates that the work was done, and the total labor expense reported. Upon request, the Grant Recipient shall also provide a list of actual hours worked and the specific wage for each employee that worked on a Project, or other payroll documentation. For Eligible Cost items that do not have a transaction invoice or record and do not fall under labor expenses, the Grant Recipient shall submit a narrative description of the Eligible Cost along with any relevant documentation. 2.7 The City may delay reimbursement of a Request for Payment until sufficient documentation of costs and project status, as determined by the City, is provided by the Grant Recipient. 2.8 The Grant Recipient shall submit a final Request for Payment to the City no later than April 30, 2023. Back to Agenda 2.9 The Grant Recipient is responsible for reimbursement to the City for any disbursed Grant Award funds that are determined by the city to have been not eligible, misused or misappropriated, or not incurred by the end of the performance period. If the City determines that any provision of the Grant Award, or Agreement, has been breached by the Grant Recipient, the City may require and be entitled to reimbursement for any or all funds under the Grant Award. Any reimbursement of funds that is required by the City, with or without termination of this Agreement, will be due within forty-five (45) days after giving written notice to the Grant Recipient. The City also reserves the right to recover such funds by any other legal means including litigation. The Grant Recipient shall indemnify and hold harmless the City for all suits, actions, claims and the reasonable attorneys' fees and legal expenses incurred in recovering such funds, irrespective of whether the funds are recovered. 3.0 Audit Requirement. 3.1 The Grant Recipient shall comply with all federal and state laws or rules related to the necessity and type of audit required for these funds. 3.2 The Grant Recipient shall provide a report on the number of individuals served at the shelter in a form agreed by the parties. This report shall identify the number of individuals served on a weekly basis by the shelter. 4.0 Recordkeeping, Examination of Records and Facilities. The City will have access to and the right at any time during normal business hours to examine, audit, excerpt, transcribe and copy on the Grant Recipient's premises any records and files of the Grant Recipient involving transactions relating to a Grant Award. 4.1 The Grant Recipient shall retain such records and files for at least five years following final payment of the Grant Award. 4.2 The Grant Recipient shall be responsible for any charge for copies or computer printouts. 4.3 The minimum acceptable financial records for a Grant Award consist of: 4.3.1 Documentation of employee time and compensation; 4.3.2. Documentation of all equipment, materials, contracted labor, supplies and travel expenses; 4.3.3 Inventory records and supporting documentation for allowable equipment purchased to carry out the project scope; 4.3.4 Documentation and justification of methodology used in any in -kind contributions; 4.3.5 Rationale supporting allocation of space charges; 4.3.6 Rationale and documentation of any indirect costs; 4.3.7 Documentation of agreement services and materials; and Back to Agenda 4.3.8 Any other records that support charges to a Grant Award. 5.0 Compliance with Law. The Grant Recipient and its agents and representatives shall at all times comply with and observe all federal, state and local laws, ordinances, and regulations that in any manner affect or apply to the project. 6.0 Indemnification. The Grant Recipient assumes all liability for any and all injuries, damages, or claims in any way associated with the Grant Award and/or the Project. The Grant Recipient shall indemnify and hold harmless the City and all of its officers, agents, and employees from all suits, actions or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from or in any way associated with the Grant Award and/or the Project. 7.0 Termination and Cancelation. The Grant Recipient understands and agrees that the City may at a later time determine that the Grant Recipient is not in compliance with the City's grant of funds or the terms of this Agreement. In such case, the City may terminate the Grant Award. Upon termination, the Grant Recipient must return all Grant Award funds previously disbursed. If the Grant Recipient wishes to cancel the Project, the Grant Recipient may submit a written request to the City requesting that the City approve the termination of the Grant Award. If the City grants the request, the Grant Recipient must return all Grant Award funds previously disbursed. 8.0 Lobbying: Program funds may not be used to influence federal contracting or financial transactions. It is understood and agreed between the Parties that no portion of the Grant funds paid under this Agreement may be used for the purpose of obtaining additional Federal or state funds under any other law of the United States, except if authorized under that law 9.0 Debarment & Suspension. In executing this Agreement, Grantee affirms that it is not debarred nor suspended from receiving federally funded contracts. Grantee is subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland Security's regulations at 2 C.F.R. Part 3000 (Nonprocurement Debarment and Suspension). These regulations restrict awards, sub -awards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs and activities. 10.0 Non -Discrimination and Affirmative Action Requirements. Grantee may not discriminate against and hereby certifies that it prohibits discrimination against and will not discriminate against any person on the basis of race, color, religion, ancestry, creed or national origin, sex, marital status, physical or mental handicap, sexual orientation, or age in any aspect of its operations. This includes, but is not limited to, employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Grantee shall comply with applicable federal, State, and local laws regarding discrimination and equal opportunity in employment, including but not limited to: a. Titles VI and VII of the Civil Rights Act of 1964, as amended; b. The Americans with Disabilities Act of 1990, as amended. As a condition for Back to Agenda receipt of grant funds, the Grantee agrees to comply with 41 C.F. R. § 60-1.4 which includes regulations for the promotion and insuring of equal opportunity for all persons, without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, employed or seeking employment the Government contractors or with contractors performing under federally assisted construction contracts. The Grantee shall take affirmative action to ensure equal employment opportunities. The Grantee shall post in conspicuous places, available for employees and applicants for employment, notices required by law. 11.0 Project Status Reports. The Grant Recipient shall submit a Project Status Report to the City on a semi-annual basis. A sample form for this status report shall be provided by the City. 12.0 Waiver. Failure or delay on the part of the City to exercise any power or righty under this Agreement shall not constitute a wavier thereof. 13.0 Amendment. This Agreement may be amended at any time by written mutual consent of the Parties. Amendments shall be documented in writing, dated, and signed by the Parties. 14.0 Governing Law, and Venue. This Agreement shall be governed by the laws of the State of Illinois. Any legal action regarding this Agreement or its provisions shall be brought in a court of competent jurisdiction in Knox County, Illinois. CITY: CITY OF GALESBURG, RECIPIENT: KNOX COUNTY HOUSING ILLINOIS AUTHORITY A Municipal Corporation A Unit of County Government By: � By: , Peter Schwartzman, Mayor Pres' ent KI Kelli R. Bennewitz, City Clerk Secretary Back to Agenda Attachment A - Project Scope KNOX COUNTY HOUSING AUTHORITY BUILDING COMMUNITY, PEOPLE, AND PARTNERSHIPS 216 W. Simmons St., Galesburg, IL 61401 Telephone (309) 342-8129 ext. 1223 Fax (309) 342-7206 Email: dantoine@knoxhousing.org Gerald Smith, City Manager City of Galesburg, Illinois 55 West Tompkins Street Galesburg, IL 61401 Operation of Warming Shelter (Site TBD) — Winter 2022/2023 Jared Hawkinson, Chairperson Sara Robison, Vice Chairperson Lomac Payton, Chairperson Joseph Riley, Commissioner LaToya Carson, Commissioner Dena Turner, Commissioner Joey Range, Commissioner Derek Antoine, Exec. Director, Secretary Jack P. Ball, Attornev Tuesday, November 29, 2022 10:12 AM In partnership with the City of Galesburg, Illinois, and the Salvation Army, the Knox County Housing Authority proposes to operate a Winter Warming Shelter at a specific site to be later determined, located in Galesburg, Illinois. The mission of the Warming Shelter is to save lives, link resources, and encourage dignity through low -barrier access to a warm safe place for those in need. Through this collaborative alliance, we shall provide seasonal, low -barrier, unbiased access to night shelter services regardless of personal barriers to housing security and provide referrals and connections to additional housing and supportive resources. This letter serves as the statement of work and the program scope for operation of the Warming Shelter. To summarize, each entity would carry the following responsibilities: - City of Galesburg— Funding for staffing and operation expenses - Salvation Army — Day-to-day operation of the center and direction of employees - Knox County Housing Authority — grant recipient (funding disbursement and reimbursement), shelter administration, hiring center staff, project accounting; lessee of the selected property/site/location Contact staff for shelter operations is as follows: Derek Antoine, Executive Director, Knox County Housing Authority — dantoine@knoxhousing.org - Administration, oversight of day-to-day shelter operations, staffing, accounting Cheryl Lefler, Assistant Director, Knox County Housing Authority — clefler@knoxhousing.org - Administration, oversight of day-to-day shelter operations, staffing, accounting Lee Lofing, Financial Manager, Knox County Housing Authority—Ilofing@knoxhousing.org - Program accounting and reporting - Kim Sibley, Participant Engagement Manager, Knox County Housing Authority — kbrannonsibley@knoxhousing.org - Client resource engagement Back to Agenda Brandi Watkins, Property Manager, Knox County Housing Authority — bwatkins@knoxhousine.ore - Coordination and supervision of daytime warming centers, Moon Towers - Ashley Larimer, Property Manager, Knox County Housing Authority — alarimer@knoxhousine.ore - Coordination and supervision of daytime warming centers, Family Sites - Meghan Templeton, Director of Operations, The Salvation Army — Meehan.Templeton@usc.salvationarmy.ore - Day-to-day operations of the center, direction of employees, client services As stated in the general summary, Salvation Army staff is proposed to have the day-to-day responsibility for operating the shelter, to include: - Staffing — scheduling, tracking hours, reporting payroll, and associated recordkeeping - Opening/closing/upkeep of the shelter - Client eligibility, intake, and placement - Activity tracking and reporting - Meal/food service The Knox County Housing Authority responsibilities are proposed as follows: - Grantee of program funding - Lessee of lessee of the selected property/site/location - Selection, assignment, training, associated recordkeeping, and termination of shelter staff (in conjunction with the Salvation Army) - Initial expenditure of funds for program eligible expense - Providing operational supplies - Accounting and fiscal recordkeeping The City of Galesburg is proposed to have the following responsibilities: - Grantor of program funding - Owner/Lessor of the selected property/site/location - Full fund reimbursement/disbursement to the KCHA for eligible shelter expenses - Program oversight The shelter shall operate seven (7) days a week, daily from 6:00 PM to 7:00 AM, including holidays. The target date for opening the shelter is December 12, 2022, dependent on staffing availability. The shelter will cease operations on March 31, 2023. It is proposed that a budget not to exceed $76,000.00 be approved for operations. This includes realistic estimates for the day-to-day staffing, operation, and administration of the shelter. Spending is forecasted based on previous year expenditures and current cost of services and commodities. Expenditure of funds shall be approved only for allowable, eligible, and reasonable expenses deemed necessary to efficiently run the shelter in a safe manner. Back to Agenda Attachment B - Budget The following tables represent forecasted expenditures for the winter 2022/2023 season: Stafl Manager Hours 60 Pays 6.5 Hrly $ Rate 18.00 Proiected Per $ Payroll 1,080.00 Annual $ Wages 7,020.00 Wdicarm $ 1.450% 101.79 $ SS 00 435.24 State Uc $ 92.37 Total $ EE 629.40 Total Wages $7,649.40 Staff#2 40 6.5 $ 14.00 $ 560.00 $ 3,640.00 $ 52.78 $ 225.68 $ 92.37 $ 370.83 $4,010.83 Staff#3 40 6.5 $ 14.00 $ 560.00 $ 3,640.00 $ 52.78 $ 225.68 $ 92.37 $ 370.83 $4,010.83 Staff#4 40 6.5 $ 14.00 $ 560.00 $ 3,640.00 $ 52.78 $ 225.68 $ 92.37 $ 370.83 $4,010.83 Staff #5 1 40 6.5 $ 14.00 $ 560.00 $ 3,640.00 $ 52.78 $ 225.68 $ 92.37 $ 370.83 $4.010.83 Staff #6 40 6.5 $ 14.00 $ 560.00 $ 3,640.00 $ 52.78 $ 225.68 $ 92.37 $ 370.83 $4,010.83 Staff #7 40 6.5 $ 16.00 $ 640.00 $ 4,160.00 $ 60.32 $ 257.92 $ 92.37 $ 410.61 $4,570.61 Staff#8 40 6.5 $ 16.00 $ 640.00 $ 4,160.00 $ 60.32 $ 257.92 $ 92.37 $ 410.61 $4,570.61 Staff #9 40 6.5 $ 16.00 $ 640.00 $ 4,160.00 $ 60.32 $ 257.92 $ 92.37 $ 410.61 $4,570.61 Staff#10 1 40 1 6.5 $ 16.00 $ 640.00 $ 4,160.00 $ 60.32 $ 257.92 $ 92.37 $ 410.61 $4,570.61 Staff #11 40 1 6.5 $ 16.00 $ 640.00 $ 4,160, 00 $ 60.32 $ 257.92 $ 92.37 $ 410.61 $4,570.61 Staff #12 1 40 1 6.5 1 $ 16.00 $ 640.00 $ 4,160.00 $ 60.32 $ 257.92 $ 92.37 $ 410.61 $4,570.61 $ 7,720.00 $ 50,180.00 $ 727.61 $ 3,111.16 $1,108.38 $4, 947.15 $55,127.15 HDQ Neutral Gallon/Case -4 $ 68.12 1 $ 68.12 Tough Duty Quart/Case - 12 $ 40.68 2 $ 81.36 Paper Towels Roll/Case - 30 $ 38.48 2 $ 76.96 Laundry Weekly $ 25.00 15 $ 375.00 $ 601.44 Masks Single/Box-50 $ 8.60 40 $ 344.00 Gloves Single/Box- 50 $ 8.60 6 $ 51.60 Cot covers Single/Case - 100 $ 225.00 3 $ 675.00 Hand Sanitizer 2 Liter/Case - 4 $ 92.27 1 $ 92.27 Pillows Single/Case - 50 $ 72.00 1 $ 72.00 $ 1,234.87 PPE $ 1,235.00 Blankets/Bedding $ 1,000.00 Snacks/Drinks $ 3,000.00 Janitorial $ 602.00 Administrative $ 8,000.00 Shelter Mgr. $ 7,700.00 1 st Shift Staff $ 20,000.00 2nd Shift Staff $ 27,500.00 Hotels (Families) $ 4,500.00 Contingency $ 2,000.00 $ 75.537.00 Back to Agenda A Warming Shelter is just the "tip of the iceberg" as it pertains to client services. While a warm and safe space to sleep at night is critical to life safety, there are underlying issues that are often disregarded. Any program addressing homelessness in our community would also need to provide focus for ongoing supportive services for our clients. Substance abuse, poor mental health, and housing and food insecurity are just a few of the underlying causes of homelessness the shelter shall seek to address. As the program begins, we'll look to collaborate with community partners such as The United Way, Shirley Chu, Bridgeway, Recovery Oriented System of Care (ROSC) Council, Community Hygiene Pantry, Safe Harbor, various hotels, and others. This will be an ongoing focus — connection of clients to services that support recovery, housing security, food and nutritional stability, and mental health. Additionally, the Knox County Housing Authority will offer its community spaces as daytime warming centers, with hours of operation from 8:00 AM until 4:30 PM, Monday through Friday, or while site staff is present. The following locations are proposed: - Moon Towers — 255 West Tompkins Street, Galesburg, IL 61401 - Family Sites - 480 Iowa Avenue, Galesburg, IL 61401 - 1598 McKnight Street, Galesburg, IL 61401 - 1064 West South Street, Galesburg, IL 61401 Think back to a time in your life when you were cold. Not just chilly, or a little cold - but to cold your bones, cold to your core. Now imagine being unsheltered and homeless, and being THAT cold 24/7, every day and every night. So cold that your safety is jeopardized. So cold that you could die. Let's be very clear - as the winter months approach, this is a crisis for our community. When inclement winter weather arrives, the unsheltered homeless will need somewhere to go. This is necessary. For the sake of human dignity, safety, and survival. Should you require further documentation or clarification, please do not hesitate to ask. Respectfully, ,Z2��,3 /�,- Derek Antoine Executive Director Knox County Housing Authority Back to Agenda TOWN OF THE CITY OF GALESBURG Date: April 3, 2023 Agenda Number: 23-9007 TOWN FUND $367.34 GENERAL ASSISTANCE FUND $5,375.72 IMRF FUND SOCIAL SECURITY/MEDICARE FUND LIABILITY FUND AUDIT FUND TOTAL $5,743.06 TOWN of the City of Galesburg e TOWN Back to Agenda 2:43 PM TOWN Payment Due Report 03128/23 March 15 to March 28, 2023 Type Date Nurn Name Memo Due Date Open Balance Current Bill 03/28/2023 2023Dues TOI Supervisor's Division Knox County, Town of the City of Galesburg, Kimberly Th... 04/04/2023 40.00 Bill 03/23/2023 CabreraDues CIAO Association 2023-2024 Certified Illinois Assessing Officer Dues for R.... 04/04/2023 100.00 Bill 03/28/2023 9100401 3121 F&M Credit Card Summit Hosting 3121 to 4/21/23 for QB 04/04/2023 67.50 Bill 03/28/2023 030423 F&M Credit Card HumbleFax March 2023 04/04/2023 20.00 Total Current 227.50 1 -30 Bill 03/22/2023 1143246-0 OSi Acct# 10121 Copy paper 03/22/2023 93.98 Bill 03/23/2023 114246-1 OSI Acct 10121 Paper towels kitchen 03/23/2023 45.86 Total 1 - 30 139.84 > 30 Total > 30 TOTAL 367.34 based on A1P Aging Detail Page 1 3:05 PM 03/28/23 TOWN OF THE CITY OF GALESBURG - GA General Assistance Payment Due Report March 15 to March 28, 2023 Type Name Num Mar 15 - 28, 23 Bill F & M Credit Card G15643 Bill Hy-Vee Main 8i # 1216 G15676 Mar 15 - 28, 23 Date Memo 03/28/2023 Personal Assist for 03/2812023 Food Assist for Amount Open Balance 21.74 21.74 28.17 28.17 49.91 49.91 Back to Agenda Township Reporting for Trustees Page 1 3:04 PIN TOWN OF THE CITY OF GALESBURG - GA Back to Agenda 03128123 General Assistance Advance Payment Report Cash Basis March 15 - March 28, 2023 Date Num Name Memo Paid Amount Income Expense 601 • Gen Assistance - Food 03/23/2023 G15653 Hy-Vee Main St # 1216 G15653 Food Assist for t 50.00 03/23/2023 G15658 Hy-Vee Main St# 1216 G15658 Food Assist for 49.36 03/23/2023 G15667 Hy-Voe Main St # 1216 616667 Food Assist E ick 2128 74.81 03/23/2023 G15663 Hy-Vee Main St 4f 1216 G15663 Food Assist for 1 97.54 Total 601 • Gen Assistance - Food 271.71 602 • Gen Assistance - Rent 03/14/2023 242327 LL Crawford, Rita G15693 Shelter Assist for W-00 03/23/2023 24333 LL Swings Rentals G15699 Shelter Assist for i 340.00 03/23/2023 24335 LL KCHA G15694 Shelter Assist for P 17.00 03/23/2023 24336 LL Mines, Todd G15700 Shelter Assist for 340-00 03/27/2023 24342 LL KCHA G15711 Shelter Assist for ... 17.00 03/27/2023 24343 LL Vanguard Properti... G15710 Shelter Assist for . 340.00 03/27/2023 24344 LL Galesburg Comm... G16706 Shelter Assistfor 340.00 03/27/2023 24345 LL Bush, Michael J. G15705 Shelter Assistfor F 340.00 03/28/2023 24349 LL KCHA G15721 Shelter Assist for 17.00 Total 602 - Gen Assistance - Rent 2,091.00 603 • Gen Assistance - Utilities 03/23/2023 24338 AMEREN ILLINOIS G15703 Utility Assist for 95.02 03/27/2023 24346 AMEREN PLEDGE G15707 Utiilty Assist for 131.00 03/2712023 24347 City WATER Galesburg G15707 Utiilty Assist for L 79.67 03/2812023 24348 AMEREN ILLINOIS G15720 Utility Assist for __- 59.40 Total 603 - Gen Assistance - Utilities 365.09 605 • Gen Assistance - P & H 03/23/2023 7416230309 Shoe Sensation G15652 P&H Assist for 75,00 03/23/2023 G15640 Hy-Vee Main St # 1216 G15640 P&H Assist for 52.14 03/23/2023 310002844... Big Lots G15624 Household Supply Assit for H 97.01 03/23/2023 310002844... Big Lots G15645 Household Supply Assist for T 100.00 03/23/2023 310002825... Big Lots G15669 Household Supply Asst for( 50.00 03/23/2023 310002825... Big Lots G15632 Personal Essen Assist for i 48.57 03/23/2023 310002825... Big Lots G15651 Household Supply Assist for C 99.64 03/23/2023 310002844... Big Lots G15642 Household Supply Assist for 1 .. 50.85 03/23/2023 310002844... Big Lots G15626 Household Supply Assist for .-. 81.06 03/23/2023 310002844... Big Lots G15586 Personal Essen Assist for 24.21 03/23/2023 310002844... Big Lots G15613 Household Supply Assist for( 49.53 Total 605 - Gen Assistance - P & H 728.01 Paid Date Check # Twnship Reporting for Trustees (Paid Out Report) Page 1 3:04 PM TOWN OF THE CITY OF GALESBURG - GA 03/28123 General Assistance Advance Payment Report Cash Basis March 15 - March 28, 2023 Back to Agenda Date Num Flame Memo Paid Amount Paid Date Check # 612 • Gen Assistance - Misc/LndrylTra 03/23/2023 0444754 G... City TRANSIT Gales... G15622 Other Transport Assist for i 15.00 03/23/2023 0444754_G... City TRANSIT Gales... G15668 Other Transport Assist for 20.00 03/23/2023 24334 LL KCHA Laundry G15698 Laundry Assist for i t... 10.00 03/27/2023 24341 LL KCHA Laundry G15714 Laundry Assist for 10.00 03/28/2023 24350 LL KCHA Laundry G15725 Laundry Assist for [ ._. 10.00 Total 612 • Gen Assistance - MisclLndrylTra 65.00 613 • Emergency Assistance - Rent 03/23/2023 24337 LL Bridlecreek f Rural... E15704 Emerg Shelter Assit for F 805.00 Total 613 • Emergency Assistance - Rent 805.00 614 • Emergency Assistance - Utility 03/27/2023 24339 City WATER Galesburg E15717 Emerg Assist for _... 332.24 03/27/2023 24340 AMEREN PLEDGE El5718 Emerg Assist far; e... 667.76 Total 614 - Emergency Assistancc - Utility 1,000.00 Total Expense 5,325.81 Net Income -5,325.81 Twnship Reporting for Trustees (Paid Out Report) Page 2 8:29 AM TOWN of the City of Galesburg - TOWN 03/27/23 Payroll Summary March 2023 Back to Agenda Employee Wages, Taxes and Adjustments Gross Pay Salary - Assessor Salary - Assessors Office Staff Salary - CaseworkerlGA Salary - Office Manager/GA Salary - Supervisor Salary - Town Clerk Salary - Trustee Hourly - Assessor Office Hourly General Assistance Offic Total Gross Pay Deductions from Gross Pay Health Insurance (pre-tax) HSA Employee (Pretax) IMRF 457b Plan Emp. IMRF VAC 457b Plan Emp. Total Deductions from Gross Pay Adjusted Gross Pay Taxes Withheld Federal Withholding Medicare Employee Social Security Employee IL - Withholding Medicare Employee Addl Tax Total Taxes Withheld Deductions from Net Pay Life Insurance NCPERS Total Deductions from Net Pay Net Pay Employer Taxes and Contributions Medicare Company Social Security Company IL - Unemployment IMRF 457b Plan Co. Match Total Employer Taxes and Contributions Mar 23 6,735.34 10,222.06 6,257.64 4,735,94 333.33 200.00 160.00 1,320.00 1,114.00 31,078.31 -998.18 -1,300.00 -1.257.80 -822.12 -2, 002.00 -417.31 -1,784,37 -1,261.74 21,170.79 417.31 1,784.37 177.96 Township Reporting to Trustees Page 1 12:18 PM TOWN of the City of Galesburg - TOWN 03127123 Payroll Summary - GA FUND March 2023 Back to Agenda Employee Wages, Taxes and Adjustments Gross Pay Salary - Caseworker/GA Salary - Office Manager/GA Hourly General Assistance Offic Total Gross Pay Deductions from Gross Pay Health Insurance (pre-tax) HSA Employee (Pretax) IMRF 457b Plan Emp. IMRF VAC 457b Plan Emp. Total Deductions from Gross Pay Adjusted Gross Pay Taxes Withheld Federal Withholding Medicare Employee Social Security Employee IL -Withholding Medicare Employee Addl Tax Total Taxes Withheld Deductions from Net Pay Life Insurance NCPERS Total Deductions from Net Pay Net Pay Employer Taxes and Contributions Medicare Company Social Security Company IL - Unemployment IMRF 457b Plan Co. Match Total Employer Taxes and Contributions Mar 23 6,257.64 4,735.94 1,114.00 12,107.58 -332.64 -600.00 -494.72 -375.46 -1, 802.72 10, 304.86 -648.00 -162, 04 -692.85 -474.79 0.00 1,977.68 -16.00 -16.00 8,311.18 162.04 692.86 72.44 266.04 1,191V $8 I�Vry` Cm�� LWh +'1 ) OtJr�a Township Reporting to Trustees Page 1 PAC Test Report DOCUMENT GALB$BURG RESULT ®ro P D FDUA FOUNDATION Title April 3, 2023 City Council Agenda Filename 04032023 City Council Packet(1).pdf Language Tags Pages Size en 14389 196 27 MB 0 The PDF/UA requirements checked by PAC are fulfilled. 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