HomeMy WebLinkAbout05012023 City Council Packet55 W. TOMPKINS STREET
GALESBURG, IL 61401
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CITY OF
GALESBURG
City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
May 1, 2023
Galesburg City Council meetings are streamed live on the City's website and Comcast channel 7.
5:00 p.m.
Reception
Honoring outgoing & newly elected officials
5:30 p.m.
Roll Call
Pledge of Allegiance
Invocation
Approve
Minutes from April 17, 2023
Thanking retiring City Council members
Results of the election
Oath of Office
Swearing -in newly elected officials
Roll Call
Proclamation
Letter Carriers Food Drive
Consent Agenda #2023-09
23-3011
Bid
2023 Intermittent Resurfacing
23-3012
Bid
Demolition of Seven Properties
23-3013
Bid
2023 Traffic Paint
23-3014
Bid
McClure Street Reconstruction
23-3015
Bid
Vault Style Restroom at Lake Storey East Boat Ramp
23-4034
Approve
Joint Funding Agreement for West Carl Sandburg Drive
23-4035
Approve
Galesburg Public Transportation Policy for Paratransit Operations
23-4036
Approve
Special Event Use of Airport - Emergency Vehicle Operations Course
(EVOC) training for Public Safety personnel (August 21-22)
23-4037
Approve
Special Event Use of Airport - Remote Control Aircraft Fly -in (August 26-
27)
23-4038
Approve
Contract extension for Interim Public Works Director
23-5004
Receive
2022 Annual Fire Pension Report
23-5005
Receive
2022 Annual Police Pension Report
23-5006
Receive
Annexation petition for 694 US Highway 150 E
23-8008
Bills and Advance
Approval and warrants drawn in payment of same
Checks
Passage of Ordinances and Resolutions
23-1006 Ordinance Zoning Amendment from R1C, Single Family to I, Institutional for a
portion of PIN 99-03-226-008, which is in the 2000 block of N Seminary
St (First Reading)
23-1007 Ordinance Annexing parcel located at 694 US Highway 150 E (First Reading)
23-2027 Resolution Purchase of 435 E. Third Street
TABLED
23-2029 Resolution Amending a Preannexation Agreement to modify access from N
Seminary and Zoning District, located at property in the 2000 block of
N Seminary St
23-2030 Resolution Adjusted rates for handivan ridership
Bids, Petitions and Communications
Public Comment
City Manager's Report
Miscellaneous Business (Agreements, Approvals, Etc.)
23-4026 Approve Community Center Farnsworth Agreement
23-4039 Approve Minority/Women owned Business Startup Assistance for K & K Beauty
Supply, to be located at 341 E Main Street
23-4040 Approve Southside Occupancy Assistance for Nova Singers, to be located at 64 S
Prairie Street
23-4041 Approve Tax Increment Financing incentive for the Galesburg Civic Art Center,
Inc, 349 E Main Street
Town Business
23-9009 Bills
23-9010 Amended Budget
Closinia Comments
Adjournment
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C IT 8F
e
CITY MANAGER'S OFFICE
Operating Under Council — Manager Government Since 1957
CITY COUNCIL MEETING
City Manager's Report
May 1, 2023
CONSENT AGENDA #2023-09
Item 23-3011 Intermittent Resurfacing
Staff recommends approval of the bid in the amount of $387,053.48 submitted by Gunther
Construction for the 2023 intermittent resurfacing project. This contract will require the
contractor to mill and resurface areas of deteriorated asphalt surface, replace bad sections of
curb, and replace sidewalk curb ramps where necessary. Two bids were received with Gunther
Construction submitting the low and best bid, which is within estimates. There are sufficient
funds budgeted for the work in the Motor Fuel Tax fund.
Item 23-3012 Demolition of Seven Properties
Staff recommends approval of the bid submitted by Brown Excavating & Demolition in the
amount of $103,249.00 for the demolition and clean-up of seven properties. These properties
have been found to be either dangerous to the general public or not economically feasible to
restore, and demolition orders have been obtained through the Circuit Court. Six bids were
received with the low and best bid submitted by Brown Excavation & Demolition. There are
applicable funds available in the Property Redevelopment fund to complete these demolitions.
Item 23-3013 Traffic Paint
Staff recommends approval of the bid submitted by Allstate Coatings Company in the amount of
$30,690.00 for the purchase of white and yellow traffic paint for 2023. Four vendors responded
to this request with Allstate Coatings Company providing the low and best bid. There are
sufficient funds in the budget utilizing both City Gas Tax and Airport funds for the purchase of
this product for 2023.
Item 23-3014 McClure Street Reconstruction
Staff recommends approval of the bid in the amount of $394,503.75 from Gunther Construction
for reconstructing McClure Street from Coulter Avenue to Monmouth Boulevard. The existing
street base and concrete pavement will be completely removed and replaced with a new full
depth concrete pavement. This contract also includes replacement of driveway approaches,
intermittent replacement of bad sections of curb, and replacement of sidewalk curb ramps. Four
bids were received with Gunther Construction submitting the low and best bid. It is anticipated
that the project will begin in June, and the contractor will have 25 working days to complete the
project. There are sufficient funds budgeted for the work in the Motor Fuel Tax fund.
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Item 23-3015 Vault Style Restroom at Lake Storey East Boat Ramp
Staff recommends approval of the bid proposal from Miller Trucking & Excavating in the amount
of $58,000.00 for the purchase and installation of a vault -style restroom at the Lake Storey east
boat ramp. Two vendors responded to this request for a semi -permanent restroom, with Miller
Trucking & Excavating submitting the low and best bid. This project will be paid for with a
combination of funds from an Illinois Department of Natural Resources grant and the Utility Tax
fund.
Item 23-4034 Joint Funding Agreement for West Carl Sandburg Drive
Staff recommends approval of a Joint Funding Agreement with the Illinois Department of
Transportation (IDOT) for the Carl Sandburg Drive Resurfacing project. The scope of the project
includes milling and resurfacing Carl Sandburg Drive from Henderson Street to just west of Broad
Street, as well as replacement of non -compliant sidewalk curb ramps, intermittent curb and
gutter repairs, and storm sewer improvements to address flooding issues on the roadway. The
proposed funding agreement with IDOT provides federal funding for 80 percent of the roadway
construction costs for the project. The total estimated cost of the roadway portion of the project
is $850,000, of which 80 percent or approximately $680,000, will be paid from Federal Surface
Transportation funds. The estimated cost for the City's share of the roadway construction is
$170,000 and will be paid from Motor Fuel Tax funds. The agreement also includes an additional
$250,000 in local funds for the estimated cost to make improvements to the storm sewer system
along Carl Sandburg Drive that will address flooding issues on the roadway. The project is
scheduled for a State letting this summer and construction is anticipated to begin later this year.
Item 23-4035 Galesburg Public Transportation Policy for Paratransit Operations
The Public Transportation Advisory Commission recommends approval of the revised Galesburg
Public Transportation Policy for Paratransit Operations. Staff concur with this recommendation.
This revised policy combines the separate policies of "inside corporate city limits" and "outside
corporate city limits", as well as further updates the policies to be more in line with best practices
offered by other paratransit organizations under IDOT and FTA.
Item 23-4036 Special Event Use of Airport - Emergency Vehicle Operations Course
Staff recommends approval of the special event use of the Airport by the Insurance Program
Managers Group (IPMG) for an Emergency Vehicle Operations Course (EVOC) Training for Public
Safety Personnel on August 21-22, 2023. Host communities are provided with a spot in the
training, and IPMG will insure all participants taking the training and provide a hold harmless
agreement to the City.
Item 23-4037 Special Event Use of Airport - Remote Control Aircraft Fly -in
Staff recommends approval of the special event use of the Airport for a "Model Aircraft Midwest
Over Galesburg" event, which will bring in radio controlled aircraft hobbyists and spectators from
all over the Midwest to gather at and over Galesburg Municipal Airport on August 26-27, 2023.
This two day event will be sponsored by the Kewanee RC Modelers and sanctioned by the
Academy of Model Aeronautics. Pilots are required to be members of AMA, a community based
organization that provides insurance coverage to fly RCs.
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Item 23-4038 Contract extension for Interim Public Works Director
Staff recommends approval of a contract agreement with Civic Solutions, LLC to continue
administrative oversight and management services in Public Works. The former Public Works
Director retired on March 24, 2023. Civic Solutions, LLC via its lead consultant, Mark Rothert, has
been working with the City since March 27, 2023 as its Interim Public Works Director providing
oversight and management of the Public Works Department. Currently, the City has posted a job
opening for the Assistant City Manager / Public Works Director position, which could take up to
two months to fill. It is therefore proposed that Mr. Rothert continue as Interim Public Works
Director, on a continuing month -to -month basis until the City Manager recruits and hires a more
permanent replacement in this position.
Item 23-5004 Annual Fire Pension Report
The 2022 Annual Fire Pension Report is provided to be received and placed on file with the City
Clerk's Office.
Item 23-5005 Police Pension Report
The 2022 Annual Police Pension Report is provided to be received and placed on file with the City
Clerk's Office.
Item 23-5006 Annexation petition for 694 US Highway 150 E
The petition to annex the property located at 694 US Highway 150 E is attached to be received.
At the September 19, 2022 meeting, City Council approved the purchase of this lot from the Knox
County Trustee. The property is about .272 acres and contains a dilapidated manufactured home
and enclosed porch that are about 972 square feet. The intent is to demolish the structures and
offer the lot for sale. The parcel proposed for annexation is currently zoned B2, Highway Business
in the County. Per City ordinance, land annexed to the City is automatically placed in the zoning
district most closely corresponding to that of the County zoning, which will be B2, General
Business District.
Item 23-8008 Bills
Bills and Advanced Checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with purchases over $25,000 utilizing the competitive bid process and
approved individually by City Council. Please direct questions pertaining to bills and/or advance
checks prior to the council meeting to Gloria Osborn, Director of Finance and Information
Systems.
ORDINANCES AND RESOLUTIONS
Item 23-1006 Zoning Amendment from R1C, Single Family to I, Institutional for a portion of PIN
99-03-226-008, which is in the 2000 block of N Seminary Street (First Reading)
The Planning and Zoning Commission recommends approval of a zoning amendment of
approximately the south 360 feet of Lot 4 of the Benny Schachtrup Subdivision Phase 11, from
Single Family (R1C) to Institutional (1). Staff concur with this recommendation. Graham Hospital
Association purchased the lot and intend on constructing an approximate 13,672 square foot out-
patient clinic on approximately the south 360 feet of Lot 4 of the Benny Schachtrup Subdivision
Phase 11. This portion of the property is currently zoned R1C, Single Family Residential. The
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purpose of the Institutional (1) District is to accommodate existing and future public buildings and
recreational uses, and other uses having purposes and impacts similar to public buildings. In this
case, the south property line abuts a residential zoning district, which requires landscaping. The
applicant is proposing continuous shrubs along the parking lot and a mixture of various types of
trees along the south end of the property.
Item 23-1007 Annexing parcel located at 694 US Highway 150 E (First Reading)
Staff recommends approval of an ordinance annexing property located at 694 US Highway 150 E.
At the September 19, 2022 meeting, City Council approved the purchase of this lot from the Knox
County Trustee. The property is about .272 acres and contains a dilapidated manufactured home
and enclosed porch that are about 972 square feet. The intent is to demolish the structures and
offer the lot for sale. The parcel proposed for annexation is currently zoned B2, Highway Business
in the County. Per City ordinance, land annexed to the City is automatically placed in the zoning
district most closely corresponding to that of the County zoning, which will be B2, General
Business District.
Item 23-2027 Purchase of 435 E. Third Street — TABLED
This item was included on the April 17, 2023 agenda, at which time it was tabled.
Staff recommends approval of purchasing the property located at 435 E. Third Street for
$350,000. The Bible Center Church & Rescue Mission plans to move their operation from 435 E.
Third Street to a new location on N. Farnham Street. It is proposed to purchase their current
location at 435 E. Third Street for $350,000 and partner with other local agencies to provide
housing for the homeless population. During the previous two years the winter warming shelter
was held at the City's Hawthorne Gym and then at the Knox County Housing Authority's Moon
Towers. The purchase of 435 E. Third Street will provide a permanent location for a warming
and/or homeless shelter in future years.
Item 23-2029 Amending a Preannexation Agreement to modify access from N Seminary and
Zoning District, located at property in the 2000 block of N Seminary Street
The Planning and Zoning Commission recommends approval of an amendment to a
Preannexation Agreement to modify access from N. Seminary and Zoning District, located at
property in the 2000 block of N Seminary Street. Staff concur with this recommendation.
Attached for the Council's review is a request from Graham Hospital Association, an Illinois not -
for -profit corporation, to amend an existing preannexation agreement to modify one of the
allowed access points to the property from N. Seminary Street to a different location and amend
the zoning of a portion of the property.
Item 23-2030 Adjusted rates for Handivan Ridership
Staff recommends approval of a resolution updating paratransit service rates. The fee structure
for townships immediately connected to Galesburg township have been amended in an effort to
promote ridership as well as better serve the county as our system is chartered to serve through
the Illinois Department of Transportation. Under the new policy, rides for Galesburg township
(outside of corporate city limits) or Knox County townships immediately connected to Galesburg
township (Henderson, Sparta, Knox, Orange & Cedar) will be charged at a flat rate of $5.00 each
way per trip. If the rider is brought into Galesburg and has multiple stops in town, each additional
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stop will be charged at the $1.00 in corporate City limits rate. The remainder of the townships in
Knox County will remain at the original policy rate due to costs of operations that far out into the
County.
BIDS, PETITIONS AND COMMUNICATIONS
CITY MANAGER'S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 23-4026 Community Center Farnsworth Agreement — DEFERRED UNTIL MAY 1, 2023
This item was included on the March 6, 2023 agenda, at which time it was deferred until May 1,
2023. Staff recommends approval of a professional services agreement with Farnsworth Group
for programming and schematic design for the Community Center in the amount of $76,000. The
scope of this agreement includes performing a detailed evaluation of the Churchill building
spaces; identifying efficiencies and potential shared space; hosting a public community meeting;
development of detailed floor plans; development of a site plan; renderings of exterior signage
and improvements; performing specific mechanical, electrical, and structural reviews; review of
any hazardous materials; building code reviews; and development of a revised estimate of cost.
This phase is anticipated to take eight weeks to complete. Once this phase is completed, an
additional agreement will be presented to the Council for Farnsworth to develop detailed
construction documents. It is anticipated that it will take 12 weeks for Farnsworth to complete
the construction documents and put the project out to bid.
Item 23-4039 Minority/Women owned Business Startup Assistance for K & K Beauty Bar
The Knox County Area Partnership (KCAP) Review Committee recommends the approval of a
$5,000 Minority and/or Woman Owned Business Startup grant for K & K Beauty Bar. Staff concur
with this recommendation. Laney Wong is proposing to open a new business at 341 E. Main
Street. The business will specialize in the art and beauty of nails, lashes, hair, and makeup. The
total estimated expenses are $6,600, which would be covered by a $5,000 Startup grant (76%)
and owner's equity of $1,600 (24%). Per the Minority/Women owned Startup Assistance Program
guidelines, a self-employed person is eligible to receive $5,000 plus $2,500 per full-time
employee created, up to a maximum of $10,000. This request is eligible for $5,000.
Item 23-4040 Southside Occupancy Assistance for Nova Singers
The KCAP Review Committee recommends the approval of a $3,200 Southside Occupancy grant
for Nova Singers. Staff concur with this recommendation. Nova Singers has historically operated
out of office space at Knox College but will now be leasing a formerly vacant space in the
Weinberg Arcade at 64 S. Prairie Street. Per the Southside Occupancy Assistance Program
guidelines, the business is eligible for reimbursement of 1/3 of the annual rent, or $5,000 per
year, for a maximum of two years. If approved, it is anticipated the incentive would be up to
$3,200 over two years.
Item 23-4041 Tax Increment Financing incentive for the Galesburg Civic Art Center, Inc.
Staff recommends approval of a Tax Increment Financing (TIF) Redeveloper Agreement with
Galesburg Civic Art Center, Inc for the property located at 349 E. Main Street. The Galesburg Civic
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Art Center, Inc. is undertaking a complete renovation of the three-story, approximately 22,159
square foot building at 349 E. Main Street and a complete renovation of the exterior fagade. They
have requested Tax Increment Financing District IV assistance. The estimated total renovation
cost is $3,378,137.54 of that the TIF eligible expenses are $2,455,755.65. The proposed incentive
would be approximately 12.5% of the eligible expenses ($306,969.46), which would be paid out
over a four-year period. The remainder of the expenses would be paid for by the owner. Sufficient
funds are available in the Tax Increment Financing District #4 Fund.
TOWN BUSINESS
Item 23-9008 Town Bills
Item 23-9010 Amended Budget
Respectfully submitted,
Gerald C. Smith, Sr.
City Manager
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Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
April 17, 2023
5:30 p.m.
Called to order by Mayor Peter Schwartzman at 5:30 p.m.
Proclamations: Mental Health Awareness Month
Arbor Day
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis,
Kevin Wallace, Dwight White, Jaclyn Smith -Esters, Sarah Davis, and Larry Cox, 8. Also Present:
City Manager Gerald C. Smith, Interim City Attorney Paul Mangieri, and City Clerk Kelli
Ben newitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
A moment of silence was observed in lieu of an invocation.
Council Member Dennis moved, seconded by Council Member Davis, to approve the minutes of
the City Council's regular meeting from April 3, 2023.
Roll Call #2:
Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
CONSENT AGENDA #2023-07
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
23-2023
Approve Resolution 23-21 in acceptance of the Illinois Transportation Enhancement Program
Grant award for proposed street, streetscaping and parking lot improvements along Simmons
Street from Kellogg Street to Prairie Street.
23-4031
Approve Budget Adjustment #2 for the budget year ending December 31, 2022.
23-5003
Receive the December 31, 2022, Investment Schedule.
April 17, 2023 Page 1 of 9
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23-8007
Approve bills in the amount of $879,878.04 and advance checks in the amount of $824,437.01.
Council Member Smith -Esters moved, seconded by Council Member White, to approve Consent
Agenda 2023-08.
Roll Call #3:
Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared the motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
23-2024
Council Member Smith -Esters moved, seconded by Council Member Davis, to approve
Resolution 23-22 to opt into the National League of Cities Service Line Warranty Program.
Council Member Cox moved, seconded by Council Member Hix, to amend the agreement by
removing Section 2-13 regarding Property Owner Data.
Roll Call #4:
Ayes: Council Members Hix, Dennis, White, Smith -Esters, Davis, and Cox, 6.
Nays: Council Member Wallace, 1.
Absent: None
Chairman declared the motion carried.
Roll Call #5:
Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
23-2025
Council Member Smith -Esters moved, seconded by Council Member White, to approve
Resolution 23-23 authorizing the purchase of the lot located near the Dale Kelley Tot Lot in the
amount of $5,000.
Roll Call #6:
Ayes: Council Members Hix, Dennis, White, Smith -Esters, Davis, and Cox, 6.
Nays: None
Absent: None
Abstain: Council Member Wallace, 1.
Chairman declared the motion carried.
23-2006
Council Member Smith -Esters moved, second by Council Member Wallace, to approve
Resolution 23-24 to approve the Knox County All Hazards Mitigation Plan.
April 17, 2023 Page 2 of 9
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Roll Call #7:
Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
23-2027
Council Member Smith -Esters moved, seconded by Council Member Wallace, to approve a
Resolution authorizing the purchase of 435 East Third Street in the amount of $350,000.
Council Member Cox moved, seconded by Council Member Dennis, to table agenda item
23-2027 until partnerships with other agencies and the Knox County Housing Authority are
known.
Roll Call #8:
Ayes: Council Members Hix, Dennis, Wallace, and Cox, 4.
Nays: Council Members White, Smith -Esters, and Davis, 3.
Absent: None
Chairman declared the motion carried.
23-2028
Council Member Davis moved, seconded by Council Member Smith -Esters, to approve
Resolution 23-25 approving a joint development and maintenance agreement with TRoLS, Inc.
to maintain the multi -use recreational access trail and mountain bike trail with oversight
provided by the City.
Roll Call #9:
Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
BIDS, PETITIONS, AND COMMUNICATIONS
PUBLIC COMMENT
Robert Cain addressed the Council and thanked them for doing their best. He also suggested
that possibly the property at 435 E. Third be used as an auction house. He also noted that he
has been dealing with Bridgeway for family mental health issues and has not been getting any
assistance and feels there is a gap in our community on this issue. Furthermore, he added that
he is glad to see that demolition has started on the Broadview.
Ray Pickrel stated that he doesn't understand why there is a Public Comment section after
resolutions and ordinances are already approved. The Mayor stated that if he is aware of
something controversial or if he has been contacted by citizens, he does allow time for public
comment on specific items.
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Reverend Hailey addressed the Council and thanked Ward 5 Council Member, Jaclyn
Smith -Esters, for her service and that he is looking forward to working with the new Council
Member. He also reminded the public that Thursday, May 4, 2023, will be National Day of
Prayer. There will be a service on the Public Square that day at Noon and again at 6 p.m. at
Allen Chapel AME. This year's theme is derived from James 5:16.
Holly McDorman addressed the Council and stated that she was pleased to see the
proclamation presented for mental health. She gave statistics on mental health, anxiety, and
suicide amongst the queer community and transgender kids. She invited everyone to attend
the next PFLAG meeting on May 13th, 3 p.m. at the Galesburg Public Library, where the theme
for the meeting will be on mental health.
Reverend Jowers addressed the Council and thanked Council Member Wallace and Smith -Esters
for their service and feels that they have done a good job and has admiration for the sacrifice of
time and believes they were good choices for the Council. He also thanked Larry Cox. He
challenged them all to do better and noted that he plans to stay involved. Likewise, he feels
that the voter turnout was not good and is a problem for our community. He encouraged
residents to reach out to their Council Members with concerns. He also announced that he has
started a new initiative, Hearts for Justice. Reverend Jowers also stated that he believes
Churchill has great potential and that he would recommend the City open a 24-lane bowling
alley, which estimates would take 100 people to operate.
A Youth Commission Report was given by Elizabeth Varner, Director of Parks & Recreation.
CITY MANAGER'S REPORT
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
23-4032
Council Member Smith -Esters moved, seconded by Council Member Dennis, to approve the
payment of $30,900 to Mechanical Service, Inc. for required electrical upgrades at HT Custer
Park.
Roll Call #10:
Ayes: Council Members Hix, Dennis, White, Smith -Esters, Davis, and Cox, 6.
Nays: Council Member Wallace, 1.
Absent: None
Chairman declared the motion carried.
23-4033
Council Member Smith -Esters moved, seconded by Council Member White, to approve a new
range of 36EX for the position of Assistant City Manager/Director of Public Works to the 2023
Classification and Salary Schedule for exempt employees.
Council Member Cox proposed a range of 34EX for this position, which is still within the
recommended salary range suggested by GovHR. He noted that at a 36EX, this position would
be 25% above the Finance Director and Community Development Director.
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Council Member Cox moved, seconded by Council Member Dennis, to amend the salary
ordinance and approve a new range of 34EX for the position of Assistant City Manager/Director
of Public Works.
City Manager Smith stated that the other salaries are being compared to the status quo and
that those classifications will be modified and recommended for a change once the salary study
is complete. This is being requested in order to give the City the flexibility to recruit someone
who may not want to come in at the mid -point range and that the City wants to recruit the best
and brightest to the position. Instead, the hope is to get a seasoned Public Works
Director/Assistant City Manager. This position will also aid in some of the day-to-day activities
to assist him as the Manager.
The City Manager's recommendation is that Council accepts the consideration that is being
suggested by GovHR, which is based on what the classification is for that position and its scope
of work.
Council Member Smith -Esters stated that the City's past director was making approximately
$160,000 and that this range would be a lot less and is two positions instead of one. She noted
that other cities are paying comparable salaries for the same positions. She noted that the City
won't be recruiting individuals right out of college, but instead will be looking for an
experienced candidate. She feels this is a good start to recruit a qualified person to Galesburg.
Council Member Cox stated that the previous Public Works Director was at a classification 33EX
and was at the top of his range due to longevity.
Council Member White stated that several people have left the City because they are not being
paid what they need to be paid. He understands that the City wants to be within the budget,
but he guarantees that the City will attract terrible people if they are not paid what they are
worth. The City will pay for what they get.
Council Member Hix asked what other communities our size have Assistant City Manager
positions in Illinois. City Manager Smith stated that he couldn't give specifics since he hasn't
been in Illinois that long, but that there are Deputy City Managers all over. He reiterated that
this salary is based on the consultant's recommendation, not what he has compiled.
Council Member Wallace asked for clarification on the fact that this is only for one position and
that another employee is not being added. The City Manager confirmed that was correct.
Council Member Smith -Esters stated that she did a search on Indeed and found several similar
positions, such as Evanston, IL, which is larger than Galesburg. They are advertising the position
at $162,000 - $244,000. She believes that the person who takes that job would be an expert in
the field and that the City needs to compete. She stated that possibly the concern is if an
Assistant City Manager position is needed or if it's the salary. She feels that the City does need
to have a Public Works Director who is an engineer.
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Council Member Dennis asked how many Department Directors are at the City and expressed
his concern over the other Directors' salaries. City Manager Smith stated that the City has six or
seven Department Directors and that the compensation study will help determine those salary
increases at a later date. This agenda item recommends establishing the salary for this position
in order to advertise and be competitive. He noted that he is not in a position to provide
evidence as to why this recommendation is justified since he does not prepare classification
studies. GovHR was hired to do this, and they were asked to review this one position for the
sole purpose of beginning the recruitment process.
City Clerk Bennewitz read the amendment as outlined by Council Member Cox to amend the
salary ordinance and approve a new range of 34EX instead of 36EX for the position of Assistant
City Manager/Director of Public Works.
Council Member White asked for clarification on the difference between the two classifications
and why there is concern. Discussion was held on the classifications and their ranges or steps,
as well as longevity.
Council Member Wallace moved, seconded by Council Member Cox, to call for the question.
Roll Call #11:
Ayes: Council Members Wallace, White, Smith -Esters, and Davis, 4.
Nays: Council Members Hix, Dennis, and Cox, 3.
Absent: None
Chairman declared the motion failed.
Council Member Hix explained that a salary of $135,000 could be offered to a candidate per the
City Manager regardless of the 34EX or 36EX classification.
Roll Call #12:
Ayes: Council Members Wallace, White, Smith -Esters, and Davis, 4.
Nays: Council Members Hix, Dennis, and Cox, 3.
Absent: None
Chairman declared the amended carried.
By unanimous consent, Council approved to sit as the Town Board.
23-9008
Trustee White moved, seconded by Trustee Dennis, to approve Town bills and warrants to be
drawn in payment of same.
Fund Title
Amount
Town Fund
$7,561.16
General Assistance Fund
$3,417.46
IMRF Fund
April 17, 2023 Page 6 of 9
Back to Agenda
Social Security/Medicare Fund $4,512.17
Liability Fund
Audit Fund
Total $15,40.79
Roll Call #13:
Ayes: Trustees Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
By unanimous consent, the Township Trustees approved to resume as the City Council.
CLOSING COMMENTS
Council Member Wallace stated that it has been an honor to serve the City in capacity and
thanked all those who supported him in this endeavor. He stated that he is ashamed of those
who spewed hate, lies, racism, and sexism, only to try to retake power that they had lost and
that the power should be with the people. Racism is a learned behavior and no child is born
with it but instead is taught. He noted that the fact that the City would allow its representatives
of this City to get away with lies and the unspeakable acts of violation such as the
non -disclosure agreement in the case of Mr. Coleman is unforgivable.
Council Member Wallace stated for all the haters and racists that "we are woke" He added that
he will spend the rest of his time trying to make sure this City moves in the right position and
that any time it endeavors to go back to that dark spot, he will be there as their conscience.
Lastly, he thanked Mr. Smith for his service, coming here under a cloud of racism. He took the
job anyway, likely on a hope and a prayer that the City would welcome him due to his
qualifications. He added that he will do everything he can to help him retain his job and that if
it comes to a point where he cannot retain his job, he hopes there is a good reason. He also
thanked Mr. Nolden for the card and appreciated the kind words.
Council Member Wallace left the meeting at 6:46 p.m.
Council Member White restated that the National Day of Prayer is coming up and asked people
to write down and read Matthew 25:31-46. He feels that tonight the can was kicked down the
road for people who needed the help. He tries to do his best for others, not for himself. He
added that he doesn't have a lot of money but that he gives his time and volunteers.
Council Member White stated that a lot of people struggle with mental health issues in our
community and have a lack of hope and added that depression comes from oppression. He
feels that people are struggling and that we have to do something about it. He will continue to
work with Pastor Hailey and watch out for people in need, his family and friends.
Council Member Smith -Esters was glad to recognize Mental Health Month. She stated that HUD
has $2.8 billion in funding that can go towards shelter projects and that it is important to
acquire this building. She noted that Kewanee has a former hotel that was transformed into
April 17, 2023 Page 7 of 9
Back to Agenda
housing. She believes Galesburg has approximately 67 households that are affected by
homelessness. She also stated that there was a work session regarding the Community Center
and that people failed to show up. She believes there is a huge need for one and that the City
now has the space and location for one. She closed by saying that she loves the 5th Ward and
thanked her husband, family and friends for helping with her campaign. She is a big believer in
democracy and congratulated all who won. She plans to keep attending meetings to keep
everyone accountable and ethical.
Council Member Davis stated that she is grateful for everyone who came for the Mental Health
Proclamation, something she has struggled with a lot, including anxiety in her work and
personal life. She feels that being queer has exacerbated these issues due to the way she and
others are treated and that hateful things are done to them simply because they exist. All of
these issues relate to mental health and that people need to feel safe here.
Council Member Hix stated that he is looking forward to the work session on mental health in
May; something everyone has been impacted by in their life.
Council Member Dennis stated that a good friend recently committed suicide, struggling with
mental health, and that his prayers are with his family.
Mayor Schwartzman announced that Earth Day will be on April 22nd and that Knox College is
having many events that are open to the public. He also stated that community members will
continue to plant trees this weekend as well.
He stated that this was the last full meeting of the standing City Council and that he has been
through this many times over his last twelve years. Over the last 20 months, he praised the
Council for moving forward on such initiatives as the scientific survey, Strategic Planning
Sessions, renovation of the Hawthorne Pool, reconstruction of the Youth Commission, four new
economic development grant tools, funding to the Railroad Hall of Fame and external agencies,
balanced budgets, increasing the Fire Department by three firefighters and approving five new
police officers for the Police Department, among others. He noted that this was all done with
lowering property tax rates and that all these votes for approval were unanimous.
The Mayor stated that all of these great things happened in the midst of losing the City
Manager, City Attorney, and the Public Works Director. He thanked the Council for these items
at his requested accelerated pace, as well as the City staff for all their work.
Mayor Schwartzman thanked Council Member Wallace for his invaluable service and has
appreciated his background in law enforcement and the railroad road. He thanked Council
Member Smith -Esters for being one of the most dedicated Councilors in his twelve years, for her
attending to details, and is glad she will still continue to participate. He appreciates her
compassion and dedication to the community.
The Mayor stated that he has enjoyed working with Council Member Cox over the last twelve
years and that although his austerity for finances does not resonate with him, he feels he is very
April 17, 2023 Page 8 of 9
Back to Agenda
honest, has a lot of integrity and he deeply admires him. He thanked him for his many years of
dedicated service.
There being no further business, Council Member Hix, seconded by Council Member Dennis, to
adjourn the regular meeting at 7:06 p.m.
Roll Call #14:
Ayes: Council Members Hix, Dennis, Wallace, White, Smith -Esters, Davis, and Cox, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
Peter D. Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
April 17, 2023 Page 9 of 9
Back to Agenda
CITY 8v
o
TO: City Council/Township Trustees
FROM: Kelli R. Bennewitz, City Clerk
DATE: May 1, 2023
SUBJECT: Consolidated Election Report
CITY CLERK'S OFFICE
Operating Under Council — Manager Government Since 1957
The following were elected in the Consolidated Election held April 4, 2023, per certification
from the Galesburg Board of Election Commissioners:
Ward One Council Member
Ward Three Council Member
Ward Five Council Member
Bradley Hix 412 votes
Evan Miller 212 votes
Heather Zeigler Acerra 307 votes
Ward Seven Council Member Steve Cheesman 593 votes
Back to Agenda
Proclamation
CITY OF
GALESBURG
-1
MAL L I N 0 1 S
WHEREAS, every year on the second Saturday in May, letter carriers across the country collect
non-perishable food as part of the nation's largest one -day food drive, distributing the donations to local
food banks; and
WHEREAS, the Letter Carriers' Stamp Out Hunger Food Drive is just one example of how letter
carriers work to make a difference in the lives of those they serve. Since the pilot drive was held in 1991,
more than 1.82 billion pounds of food have been collected; and
WHEREAS, members of the National Association of Letter Carriers, the United Way of Knox
County, and the AFL-CIO will observe National Food Drive Day and collect food to replenish the FISH Food
Pantry and provide food for people in need; and
WHEREAS, we would like to recognize all letter carriers for their hard work and their commitment
to this community and also recognize the noteworthy milestone of 31 years that the National Letter
Carrier Food Drive celebrates in 2023.
NOW THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby
proclaim Saturday, May 13, 2023, as
"LETTER CARRIERS" STAMP OUT HUNGER FOOD DRIVE DAY"
in the City of Galesburg and encourage all citizens of our community to support the food drive by placing
non-perishable food items in or near your mailbox on food drive day. Your letter carrier will pick it up
while delivering the mail — and together, we can all help those in need.
Dated this 1st day of May 2023.
Mayor Peter D. Schwartzman
Back to Agenda
23-3011
CITY OF GALESBURG
COUNCIL LETTER
MAY 1, 2023
AGENDA ITEM: Bids for the 2023 Intermittent Resurfacing project.
SUMMARY RECOMMENDATION: The City Manager, Interim Director of Public Works, City
Engineer, and Purchasing Agent recommend approval of the bid in the amount of $387,053.48
submitted by Gunther Construction, a Division of UCM, Inc. of Galesburg, IL.
BACKGROUND: This contract will require the contractor to mill and resurface areas of
deteriorated asphalt surface, replace bad sections of curb, and replace sidewalk curb ramps
where necessary. The locations included in this project are Hawkinson Avenue from North Street
to Losey Street, Christopher Drive from Carl Sandburg Drive to Cecilia Drive, Cecilia Drive, and a
portion of Cornelia Road.
The project was advertised in the IDOT Contractor Bulletin, the Register Mail and on the City
website. Eight (8) bid proposals were sent out to Contractors that typically perform this work
and two (2) bids were received. Gunther Construction submitted the low bid in the amount of
$387,053.48. The bid is within the estimated amount anticipated for this work and City staff
recommend approval of the bid. It is anticipated that the project will begin in June.
BUDGET IMPACT: There are sufficient funds budgeted for the work in 2023 in the Motor Fuel
Tax fund (Fund 11).
SUPPORTING DOCUMENTS:
1. List of Bidders
2. Bid Tabulation
BIDS SENT TO:
Gunther Construction Co., Galesburg, IL
Brandt Construction Co., Milan, IL
McCarthy Improvement, Davenport, IA
DMS Contracting Inc., Mascoutah, IL
Valley Construction Co., Rock Island, IL
Advanced Asphalt, Princeton, IL
Beniach Construction, Tuscola, IL
Helm Civil, Freeport, IL
Prepared by: AJG Page 1 of 1
Back to Agenda
CITY OF GALESBURG
Purchasing
Operating Under Council- Manager Government Since 1957
2023 INTERMITTENT RESURFACING
BIDDER NAME: Gunther Construction Co Brandt Construction Co
Section: 23-01003-59-GM BIDDER ADDRESS: 816 N Henderson St 700 4th Street West
Bid Date: 4/19/2023 CITY/STATE/ZIP: Galesburg, IL 61401 Milan, IL 61264
ATTENDED BY: MILLER/GAVIN/WEST Bid Bond Bid Bond
QTY
UNIT
ITEM
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
161.5
SY
2" AGG BASE CSE, TY B
$ 26.49
$ 4,278.14
$ 30.00
$ 4,845.00
89.2
SY
6" AGG BASE CSE, TY B
$ 53.55
$ 4,776.66
$ 80.00
$ 7,136.00
7502.7
LBS
POLY BIT MATLS TACK COAT
$ 1.28
$ 9,603.46
$ 2.50
$ 18,756.75
107.6
SY
TEMP RAMP DRIVEWAY
$ 14.04
$ 1,510.70
$ 15.00
$ 1,614.00
1172.3
TON
PHMA SC MIX D N50
$ 154.22
$ 180,792.11
$ 178.00
$ 208,669.40
1067.5
SF
PCC SIDEWALK4"
$ 16.13
$ 17,218.78
$ 20.00
$ 21,350.00
89.0
SF
PCC SIDEWALK 6"
$ 17.44
$ 1,552.16
$ 25.00
$ 2,225.00
297.4
SF
PCC SIDEWALK 8"
$ 18.61
$ 5,534.61
$ 42.00
$ 12,490.80
88.0
SF
DETECTABLE WARNINGS
$ 31.82
$ 2,800.16
$ 45.00
$ 3,960.00
10420.4
SY
HMA SURFACE REM, 2"
$ 4.62
$ 48,142.25
$ 8.00
$ 83,363.20
507.0
FT
COMB CC&G REM
$ 30.66
$ 15,544.62
$ 45.00
$ 22,815.00
1434.2
SF
SIDEWALK REM
$ 5.99
$ 8,590.86
$ 6.50
$ 9,322.30
12.0
EA
MAN ADJUST
$ 1,631.31
$ 19,575.72
$ 1,500.00
$ 18,000.00
2.0
EA
INLET ADJ W NEW TY 3 F&G
$ 1,520.52
$ 3,041.04
$ 2,200.00
$ 4,400.00
3.0
EA
VALVE BOX ADJ
$ 811.27
$ 2,433.81
$ 950.00
$ 2,850.00
507.0
FT
COMB CC&G TY B6.12 AEP
$ 66.81
$ 33,872.67
$ 85.00
$ 43,095.00
1.0
LSUM
MOBILIZATION
$ 16,617.87
$ 16,617.87
$ 30,000.00
$ 30,000.00
45.0
SF
REM & REINSTALL BRICK PVR SW
$ 19.67
$ 885.15
$ 40.00
$ 1,800.00
337.0
SY
TEMP RAMP SPECIAL
$ 13.44
$ 4,529.28
$ 20.00
$ 6,740.00
1.0
LSUM
TRAFFIC CONT & PROT SPL
$ 5,753.43
$ 5,753.43
$ 20,000.00
$ 20,000.00
TOTAL COST $ 387,053.48 $ 523,432.45
Back to Agenda
PA19113 IN
COUNCIL LETTER
CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Bid Recommendation, demolition and clean-up of seven properties in Galesburg, IL.
SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, Code
Compliance Supervisor and Purchasing Agent recommend City Council award the demolition of these
seven properties as outlined to Brown Excavating & Demolition in the amount of $103,249.00.
BACKGROUND: Community Development has taken the necessary steps through the court system
for the demolition of the following properties: 1) 179 Fulton Street, 2) 462 N Cherry Street, 3) 1212
Maple Avenue, 4) 314 S Henderson Street, 5) 203 Lake Street, 6) 939 S Academy Street, 7) 543 Liberty
Street. These properties have been found to be either dangerous to the general public or not
economically feasible to restore. Photos of the properties have been attached for your reference.
When applicable, the City bills the owners of the non -City owned properties for the demolition
charges in an attempt to be reimbursed for the fees involved in these demolitions once the
demolition project is completed.
The request for bid was advertised in the Galesburg Register -Mail and made available on the on the
city website. Emails were also sent to all known demolition vendors on file. Six vendors submitted
bids with the low and best bid submitted by Brown Excavation & Demolition in the amount of
$103,249.00. City staff have reviewed the bid and find that the cost submitted for this project are
reasonable based on the requirements of this demolition. As a matter of public safety, City staff
recommend approval. A detailed bid tabulation is attached.
BUDGET IMPACT: There are applicable funds available in the Property Redevelopment (Fund 23) to
complete these demolitions.
SUPPORTING DOCUMENTS:
1.
Photos of 179 Fulton
2.
Photos of 462 N Cherry
3.
Photos of 1212 Maple
4.
Photos of 314 S Henderson
5.
Photos of 203 Lake
6.
Photos of 939 S Academy
7.
Photos of 543 Liberty
8.
Bid Tabulation for this project
Prepared by EWH Page 1 of 1
Back to Agenda
179 Fulton St
[el�vork:Aug 30
N 40' 57'
Back to Agenda
1212 Maple Ave
• •� ' .ram ,F ,� � ,
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a:
Jul 13, 2Q21' at -A. 1;:29. PM
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Jul 13,
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5:5.9 AM C
Back to Agenda
V/
Mar 1812021 10:59.-48 AM
557 Liberty; Street
Galesburg
KnoxCounty
Illinois
A
Mar 18, 2021 105923 AM
546 liberty Street
Galesburg
Knox County
Illinois
Back to Agenda
CITY OF 'GALESBURG
Finance Department
Bid Results for Demo of Seven Properties
4/19/2023
Attended by: T.Miller/E.Heiden/A.Gavin/D.Miles/E.Varner/J.West
COMPANY
CITY, STATE
JIMAX CORP
Peoria, IL
Lockwood Excavating &
Construction Inc
Galesburg, IL
USA Recycling &
Excavating LLC
Galesburg, IL
Brown Excavating &
Demolition
Alpha, IL
D&T Demoltion LLC
Galesburg, IL
S Shafer Excavating Inc
Pontoon Beach, IL
Demo Cost
Working
Days
Demo Cost
Working
Days
Demo Cost
Working
Days
Demo Cost
Working
Days
Demo Cost
Working
Days
Demo Cost
Working
Days
179 Fulton
$ 17,281.02
30
$ 250.00
17
$ 21,760.00
120
$ 10,275.00
15
$ 20,000.00
15
$ 21,200.00
10
462 N Cherry
$ 32,892.07
12
$ 6,250.00
17
$ 21,760.00
120
$ 21,962.00
15
$ 28,000.00
15
$ 28,400.00
10
1212 Maple
$ 23,179.73
14
$ 3,800.00
17
$ 21,760.00
120
$ 11,657.00
15
$ 20,000.00
15
$ 22,100.00
10
314 S Henderson
$ 16,603.01
14
$ 7,500.00
17
$ 21,760.00
120
$ 11,219.00
15
$ 20,000.00
15
$ 17,800.00
10
203 Lake
$ 20,903.49
15
$ 2,900.00
17
$ 21,760.00
120
$ 15,903.00
15
$ 20,000.00
15
$ 25,900.00
10
939 S Academy
$ 34,724.10
15
$ 39,300.00
17
$ 21,760.00
120
$ 20,659.00
15
$ 25,000.00
15
$ 29,800.00
10
543 Liberty
$ 25,516.55
10
$ 45,000.00
17
$ 21,760.00
120
$ 11,574.00
15
$ 20,000.00
15
$ 24,000.00
10
Total Bid Submission: $ 171,099.96 110 $ 105,000.00 119 $152,320.00 120 $ 103,249.00 105 $ 153,000.00 105 $ 169,200.00 70
Bid Securitv Bid Bond Cashiers Check Bid Bond Bid Bond Cashiers Check Bid Bond
Addendun No 1 x x x x none x
***Bids are under review by city staff
Back to Agenda
%901111111:3
COUNCIL LETTER
CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Bid recommendation for 2023 traffic paint supply.
SUMMARY RECOMMENDATION: The City Manager, City Engineer, Traffic Supervisor and Purchasing
Agent recommend that the City Council approve the bid submitted by Allstate Coatings Company in
the amount of $30,690.00 for the purchase of white and yellow traffic paint for 2023.
BACKGROUND: Annually, the City purchases both white and yellow traffic paint for use by the Street
Division and Airport Division. The Traffic Section of the Street Division has carefully reviewed and
modified the specifications over the past few years to ensure that the paint will work effectively in
the equipment utilized by the City. Further, specifications have been added requiring that the paint
dry adequately within five minutes of application which has protected the City by greatly reducing the
number of complaints and claims filed due to paint transfer onto non -City vehicles.
In addition to being advertised in the local paper and the City website, the bid packet was also emailed
to known traffic paint vendors. Four vendors responded to this request. The responses were as
follows:
Bid Results for 2023 Traffic Paint
White Paint
Yellow Paint
Company
Total
Unit
Unit
Quantity
Price
Extension
Quantity
Price
Extension
Tiles In Style LLC DBA Taza
Supplies
South Holland, IL
20.00
1,075.00
21,500.00
25.00
1,075.00
1 26,875.00
48,375.00
Diamond Vogel Paints
Bloomington, IL
20.00
818.95
16,379.00
25.00
818.95
20,473.75
36,852.75
Ennis -Flint Inc
Greensboro, NC
20.00
797.50
15,950.00
25.00
770.00
19,250.00
35,200.00
Allstate Coatings
Company
Gladewater, TX
20.00
682.00
13,640.00
25.00
682.00
17,050.00
30,690.00
To ensure the liquid consistency of the paint would work properly with the traffic equipment, the city
requested a paint sample from Allstate Coatings Company. The consistency of the paint was
acceptable and performed properly in the traffic equipment.
_Prepared by TDM Page 1 of 2
Back to Agenda
Based on the factors above, City staff would recommend Allstate Coatings Company as the low and
best bid for this purchase.
BUDGET IMPACT: There are sufficient funds in the budget utilizing both City Gas Tax (14) and Airport
(20) funds for the purchase of this product for 2023.
SUPPORTING DOCUMENTS: None
_Prepared by TDM Page 2 of 2
Back to Agenda
23-3014
CITY OF GALESBURG
COUNCIL LETTER
MAY 1, 2023
AGENDA ITEM: Bids for reconstructing McClure Street from Coulter Avenue to Monmouth
Boulevard.
SUMMARY RECOMMENDATION: The City Manager, Interim Director of Public Works, City
Engineer, and Purchasing Agent recommend approval of the bid in the amount of $394,503.75
from Gunther Construction, a division of UCM, Inc.
BACKGROUND: The existing street base and concrete pavement will be completely removed and
replaced with a new full depth concrete pavement. This contract also includes replacement of
driveway approaches, intermittent replacement of bad sections of curb, and replacement of
sidewalk curb ramps. McClure Street between Coulter Avenue and Monmouth Boulevard will be
closed while the work is being completed.
The project was advertised in the Register Mail, in the Illinois Department of Transportation
Bulletin to all contractors statewide, and on the City's website. Fifteen (15) bid proposals were
sent out and four (4) bids were received. The low bidder was Gunther Construction Co. from
Galesburg, IL in the amount of $394,503.75. The bid for this project was within the estimated
amount anticipated for the work and City staff recommend approval of the bid. The contractor
will have 25 working days to complete the project. It is anticipated that the project will begin in
June.
BUDGET IMPACT: There are sufficient funds budgeted for the work in 2023 in the Motor Fuel
Tax fund (Fund 11).
SUPPORTING DOCUMENTS:
1. Vendors contacted
2. Bid Tabulation
VENDORS CONTACTED:
Gunther Construction Co., Galesburg, IL
Brandt Construction, Milan, IL
Laverdiere Construction, Macomb, IL
McCarthy/Foley, Davenport, IA
Illinois Civil Contractors, Inc., East Peoria, IL
Hein Construction Co., Galesburg, IL
Valley Construction Co., Rock Island, IL
Otto Baum Co., Morton IL
County Contractors, Inc., Quincy, IL
Prepared by: AJG Page 1 of 2
Back to Agenda
Advanced Asphalt, Princeton, IL
G.M. Sipes Construction, Inc., Rushville, IL
Miller & Son Construction, Mackinaw, IL
Stark Excavating, Bloomington, IL
Phoenix Corporation, Port Byron, IL
Lockwood Excavating & Construction, Galesburg, IL
Prepared by: AJG Page 2 of 2
Back to Agenda
CITY OF GALESBURG
Purchasing
Operating Under Council- Manager Government Since 1957
MCCLURE ST RECONSTRUCTION
BIDDER NAME: Gunther Construciton Co Illinois Civil Contractors Brandt Construction Co. McCarthy
Section: 22-00329-17-RP BIDDER ADDRESS: 816 N Henderson St 420 Pinecrst Drive 700 4th St. W. 5401 Victoria Avenue
Bid Date: 4/19/2023 CITY/STATE/ZIP: Galesburg, IL 61401 East Peoria, IL 6 16 11 Milan, IL 61264 Davenport, IA 52807
ATTENDED BY: MILLER/GAVIN/WEST Bid Bond Bid Bond Bid Bond Bid Bond
QTY
UNIT
ITEM
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
2965
SQYD
GEO FAB FOR GRID STAB
$ 2.31
$ 6,849.15
$ 2.53
$ 7,501.45
$ 3.00
$ 8,895.00
$ 3.00
$ 8,895.00
98
SQYD
AGG BASE CSE, TY B, 2"
$ 16.57
$ 1,623.86
$ 8.75
$ 857.50
$ 22.00
$ 2,156.00
$ 75.00
$ 7,350.00
2979
SQYD
AGG BSE CSE, TY B, 6"
$ 13.18
$ 39,263.22
$ 13.95
$ 41,557.05
$ 15.00
$ 44,685.00
$ 30.00
$ 89,370.00
31
SQYD
PCC BASE CRSE, 6"
$ 118.93
$ 3,686.83
$ 164.68
$ 5,105.08
$ 200.00
$ 6,200.00
$ 130.00
$ 4,030.00
26
POUNDS
POLY BIT MATLS TACK
$ 1.64
$ 42.64
$ 4.39
$ 114.14
$ 5.00
$ 130.00
$ 2.00
$ 52.00
4
TON
POLY HMA BC, I1-9.5, N50
$ 795.01
$ 3,180.04
$ 798.68
$ 3,194.72
$ 450.00
$ 1,800.00
$ 2,000.00
$ 8,000.00
4
TON
POLY SC, MIX "D", N50
$ 795.01
$ 3,180.04
$ 798.68
$ 3,194.72
$ 450.00
$ 1,800.00
$ 2,000.00
$ 8,000.00
2885
SQYD
PCC PVT, 8"
$ 65.93
$ 190,208.05
$ 86.69
$ 250,100.65
$ 98.00
$ 282,730.00
$ 113.00
$ 326,005.00
58
SQYD
PCC DWY PVT, 8"
$ 69.20
$ 4,013.60
$ 113.03
$ 6,555.74
$ 90.00
$ 5,220.00
$ 100.00
$ 5,800.00
352
SQFT
PCC SW, 4"
$ 21.06
$ 7,413.12
$ 12.32
$ 4,336.64
$ 19.00
$ 6,688.00
$ 26.00
$ 9,152.00
36
SQFT
DETECTABLE WARNING
$ 31.57
$ 1,136.52
$ 36.57
$ 1,316.52
$ 50.00
$ 1,800.00
$ 60.00
$ 2,160.00
2821
SQYD
PAVEMENT REMOVAL
$ 20.35
$ 57,407.35
$ 18.45
$ 52,047.45
$ 15.00
$ 42,315.00
$ 17.00
$ 47,957.00
86
SQYD
DRIVEWAY PVT REMOVAL
$ 19.56
$ 1,682.16
$ 24.93
$ 2,143.98
$ 25.00
$ 2,150.00
$ 27.00
$ 2,322.00
98
FT
CCC&G REMOVAL
$ 14.30
$ 1,401.40
$ 23.48
$ 2,301.04
$ 30.00
$ 2,940.00
$ 17.00
$ 1,666.00
321
SQFT
SIDEWALK REMOVAL
$ 4.84
$ 1,553.64
$ 5.98
$ 1,919.58
$ 6.00
$ 1,926.00
$ 8.00
$ 2,568.00
1204
SQFT
MEDIAN REMOVAL
$ 2.00
$ 2,408.00
$ 6.38
$ 7,681.52
$ 3.00
$ 3,612.00
$ 2.00
$ 2,408.00
2
EA
MH TO BE ADJ
$ 688.56
$ 1,377.12
$ 1,251.52
$ 2,503.04
$ 1,500.00
$ 3,000.00
$ 1,000.00
$ 2,000.00
2
EA
INLET TO BE ADJ
$ 848.09
$ 1,696.18
$ 1,251.52
$ 2,503.04
$ 1,600.00
$ 3,200.00
$ 1,000.00
$ 2,000.00
141
FT
CCC&G TB6.12
$ 81.77
$ 11,529.57
$ 93.84
$ 13,231.44
$ 75.00
$ 10,575.00
$ 75.00
$ 10,575.00
219
SQFT
CONC MEDIAN, TY SM6.12
$ 43.20
$ 9,460.80
$ 35.98
$ 7,879.62
$ 48.00
$ 10,512.00
$ 50.00
$ 10,950.00
1
LSUM
MOBILIZATION
$ 10,731.71
$ 10,731.71
$ 29,539.25
$ 29,539.25
$ 30,000.00
$ 30,000.00
$ 58,000.00
$ 58,000.00
74
SQFT
EPDXY PVT MAR - LINE 4"
$ 28.74
$ 2,126.76
$ 28.52
$ 2,110.48
$ 28.00
$ 2,072.00
$ 3.00
$ 222.00
1932
FT
EPDXY PVT MAR - LET & SYM
$ 8.83
$ 17,059.56
$ 8.76
$ 16,924.32
$ 8.00
$ 15,456.00
$ 3.00
$ 5,796.00
129
FT
EPDXY PVT MAR - LINE 6"
$ 13.25
$ 1,709.25
$ 13.16
$ 1,697.64
$ 9.00
$ 1,161.00
$ 4.00
$ 516.00
158
FT
EPDXY PVT MAR - LINE 12"
$ 27.59
$ 4,359.22
$ 27.38
$ 4,326.04
$ 13.50
$ 2,133.00
$ 8.00
$ 1,264.00
1
LSUM
TRAF CONT & PROT, SPL
$ 6,482.55
$ 6,482.55
$ 17,114.44
$ 17,114.44
$ 30,000.00
$ 30,000.00
$ 25,000.00
$ 25,000.00
1
LSUM
CONSTRUCTION LAYOUT
$ 2,921.41
$ 2,921.41
$ 4,563.85
$ 4,563.85
$ 15,000.00
$ 15,000.00
$ 15,000.00
$ 15,000.00
TOTAL COST 1 $ 394,503.75 1 1 $ 492,320.94 1 $ 538,156.00 1 1 $ 657,058.00 1 1
Back to Agenda
23-3015
COUNCIL LETTER
CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Approve bid proposal to purchase and install a vault -style restroom at east Lake
Storey boat ramp.
SUMMARY RECOMMENDATION: The City Manager, Director of Parks & Recreation, Parks
Superintendent, and Purchasing Agent recommend approving the bid proposal from Miller
Trucking & Excavating (Silvis, IL) in the amount of $58,000.00 for the purchase and installation of
a vault -style restroom at the Lake Storey east boat ramp.
BACKGROUND: The City has been looking for a semi -permanent restroom to offer at the east
boat ramp of Lake Storey. The City was awarded a grant from the Illinois Department of Natural
Resources to aid in completing this project.
A proposal request was drafted that included minimum specifications for the unit including: 1) a
double vault system with one toilet in each room, 2) natural light but still provide privacy, and 3)
ADA compliance. Proposals requests were advertised in the Register Mail, posted to the City
website, and emailed to known prefab building contractors.
Two vendors responded to this request: Miller Trucking & Excavating and Tiles in Style DBA Taza
Construction. Miller Trucking & Excavating submitted the low and best bid meeting specifications
in the amount of $58,000.00. City staff recommend approval of this project using Miller Trucking
& Excavating.
BUDGET IMPACT: This project will be paid for with a combination of funds from an Illinois
Department of Natural Resources grant and the Utility Tax Fund (59).
SUPPORTING DOCUMENTS:
1. None
Prepared by TDM Page 1 of 1
Back to Agenda
23-4034
CITY OF GALESBURG
COUNCIL LETTER
MAY 1, 2023
AGENDA ITEM: Joint Funding Agreement with the Illinois Department of Transportation (IDOT)
for the Carl Sandburg Drive Resurfacing project.
SUMMARY RECOMMENDATION: The City Manager, Interim Director of Public Works, and City
Engineer recommend approval of the Joint Funding Agreement with IDOT.
BACKGROUND: The scope of the project includes milling and resurfacing Carl Sandburg Drive
from Henderson Street to just west of Broad Street. Also included in the scope of work will be
replacement of non -compliant sidewalk curb ramps, intermittent curb and gutter repairs, and
storm sewer improvements to address flooding issues on the roadway.
The proposed funding agreement with IDOT provides federal funding for 80 percent of the
roadway construction costs for the project. The total estimated cost of the roadway portion of
the project is $850,000, of which 80 percent or approximately $680,000, will be paid from
Federal Surface Transportation funds. The estimated cost for the City's share of the roadway
construction is $170,000 and will be paid from Motor Fuel Tax funds. The agreement also
includes an additional $250,000 in local funds for the estimated cost to make improvements to
the storm sewer system along Carl Sandburg Drive that will address flooding issues on the
roadway. The project is scheduled for a State letting this summer and construction is
anticipated to begin later this year.
BUDGET IMPACT: There are sufficient funds budgeted for this work in 2023 in the Motor Fuel
Tax Fund (Fund 11) and Storm Water Utility fund (Fund 18)
SUPPORTING DOCUMENTS:
1. IDOT Joint Funding Agreement
Prepared by: AJG Page 1 of 1
Back to Agenda
j Illinois Department
of Transportation
Joint Funding Agreement for
State -Let Construction Work
LOCAL PUBLIC AGENCY
Local Public Agency Count Section Number
City of Galesburg Knox 21-00700-13-RS
Fund Type ITEP, SRTS, HSIP Numbers MPO Name MPO TIP Number
STU N/A N/A N/A
Construction
State Job Number Project Number
C-94-023-22 FR7CK(617)
® Construction on State Letting ❑ Construction Engineering ❑ Utilities ❑ Railroad Work
This Agreement is made and entered into between the above local public agency, hereinafter referred to as the "LPA" and the State of
Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LPA jointly propose to
improve the designated location as described below. The improvement shall be consulted in accordance with plans prepared by, or on
behalf of the LPA and approved by the STATE using the STATE's policies and procedures approved and/or required by the Federal
Highway Administration, hereinafter referred to as "FHWA".
LOCATION
Stationing
Local Street/Road Name Key Route Len th From To
West Carl Sandburg Drive FAU 6782 0.75 mi. 02.45 3.20
(Henderson Street To Broad Street I
Current Jurisdiction Existing Structure Numbers Add Location
City of Galesburg N/A Remove
PROJECT DESCRIPTION
Mill and Overlay full width of West Carl Sandburg Drive, including replacement on non -compliant curb ramps,
curb and gutter repairs and improvements to the existing storm sewer system.
LOCAL PUBLIC AGENCY APPROPRIATION - REQUIRED FOR STATE LET CONTRACTS
By execution of this Agreement the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to
fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum.
METHOD OF FINANCING - (State -Let Contract Work Only)
Check One
❑ METHOD A - Lump Sum (80% of LPA Obligation )
Lump Sum Payment - Upon award of the contract for this improvement, the LPA will pay the STATE within thirty (30) calendar days of
billing, in lump sum, an amount equal to 80% of the LPA's estimated obligation incurred under this agreement. The LPA will pay to the
STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum within thirty (30) calendar days of billing
in a lump sum, upon completion of the project based on final costs.
❑ METHOD B - Monthly Payments of due by the of each successive month.
Monthly Payments - Upon award of the contract for this improvement, the LPA will pay to the STATE a specified amount each month for
an estimated period of months, or until 80% of the LPA's estimated obligation under the provisions of the agreement has been paid. The
LPA will pay to the STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum, upon completion of
the project based upon final costs.
® METHOD C - LPA's Share $420,000 divided by estimated total cost multiplied by actual progress payment.
Progress Payments - Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LPA will pay to the
STATE within thirty (30) calendar days of receipt, an amount equal to the LPA's share of the construction cost divided by the estimated
total cost multiplied by the actual payment (appropriately adjust for nonparticipating costs) made to the contractor until the entire obligation
incurred under this agreement has been paid.
Printed 04/25/23 Page 1 of 8 BLR 05310C (Rev. 03/31/22)
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Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C shall allow the STATE to internally offset, reduce,
or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to the LPA on this
or any other contract. The STATE at its sole option, upon notice to the LPA, may place the debit into the Illinois Comptroller's Offset
System (15 ILCS 405/10.05) or take such other and further action as may be required to recover the debt.
THE LPA AGREES:
1. To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that
all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LPA, the STATE, and the FHWA if required.
2. To provide for all utility adjustments and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Public Agency Highway and Street Systems.
3. To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during
construction of the proposed improvement.
4. To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, a jurisdictional addendum is required.
5. To maintain or cause to be maintained the completed improvement (or that portion within its jurisdiction as established by
addendum referred to in item 4 above) in a manner satisfactory to the STATE and the FHWA.
6. To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
7. To maintain for a minimum of 3 years after final project close out by the STATE, adequate books, records and supporting
documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract. The
contract and all books, records, and supporting documents related to the contract shall be available for review and audit by the
Auditor General and the STATE. The LPA agrees to cooperate fully with any audit conducted by the Auditor General, the STATE,
and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by
this section shall establish presumption in favor of the STATE for recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
8. To provide if required, for the improvement of any railroad -highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
9. To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
10. To provide or cause to be provided all of the initial funding, equipment, labor, material, and services necessary to complete locally
administered portions of the project.
11. (Railroad Related Work) The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/
railroad agreement prior to requesting reimbursement from the STATE. Requests for reimbursement should be sent to the
appropriate IDOT District Bureau of Local Roads and Streets Office. Engineer's Payment Estimates shall be in accordance with
the Division of Cost.
12. Certifies to the best of its knowledge and belief that it's officials:
a. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State anti-trust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements receiving stolen property;
c. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, Local)
with commission of any of the offenses enumerated in item (b) of this certification; and
d. have not within a three-year period preceding the agreement had one or more public transactions (Federal, State, Local)
terminated for cause or default.
13. To include the certifications, listed in item 12 above, and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
14. That execution of this agreement constitutes the LPA's concurrence in the award of the construction contract to the responsible
low bidder as determined by the STATE.
15. That for agreements exceeding $100,000 in federal funds, execution of this agreement constitutes the LPA's certification that:
a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or
employee of congress, or any employee of a member of congress in connection with the awarding of any federal
contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or
Printed 04/25/23 Page 2 of 8 BLR 05310C (Rev. 03/31/22)
Back to Agenda
modification of any Federal contract, grant, loan or cooperative agreement.
b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress
or an employee of a member of congress in connection with this federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit standard form - LLL, "Disclosure Form to Report Lobbying", in accordance
with its instructions.
c. The LPA shall require that the language of this certification be included in the award documents for all subawards
(including subcontracts, subgrants and contracts under grants, loans, and cooperative agreements), and that all
subrecipients shall certify and disclose accordingly
16. To regulate parking and traffic in accordance with the approved project report.
17. To regulate encroachments on public rights -of -way in accordance with current Illinois Compiled Statutes.
18. To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with the current Illinois Compiled Statutes.
THE STATE AGREES:
1. To provide such guidance, assistance, and supervision to monitor and perform audits to the extent necessary to assure validity of
the LPA's certification of compliance with Title II and III Requirements.
2. To receive bids for construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if
required) and to award a contract for construction of the proposed improvement after receipt of a satisfactory bid.
3. To provide all initial funding and payments to the contractor for construction work let by the STATE. The LPA will be invoiced for
their share of contract costs per the method of payment selected under Method of Financing based on the Division of Costs
shown on Addendum 2.
4. For agreements with federal and/or state funds in construction engineering, utility work and/or railroad work:
a. To reimburse the LPA for federal and/or state share on the basis of periodic billings, provided said billings contain
sufficient cost information and show evidence of payments by the LPA;
b. To provide independent assurance sampling and furnish off -site material inspection and testing at sources normally
visited by STATE inspectors for steel, cement, aggregate, structural steel, and other materials customarily tested by the
STATE.
IT IS MUTUALLY AGREED:
1. Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction and federal Buy America provisions
2. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not
approve the proposed improvement for Federal -aid participation within one (1) year of the date of execution of this agreement.
3. This agreement shall be binding upon the parties, their successors, and assigns.
4. For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award
and performance of any USDOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR
part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award
and administration of USDOT - assisted contracts. The LPA's DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this agreement. Upon notification to the recipient of its failure to carry out its approved
program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S. C 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.0 3801 et seq.). In the
absence of a USDOT - approved LPA DBE Program or on state awarded contracts, this agreement shall be administered under
the provisions of the STATE'S USDOT approved Disadvantaged Business Enterprise Program.
5. In cases where the STATE is reimbursing the LPA, obligation of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable federal funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
6. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of the act exempt its
application.
FISCAL RESPONSIBILITIES:
1. Reimbursement Requests: For reimbursement requests the LPA will submit supporting documentation with each invoice.
Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor
receipts, cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the
requested reimbursement amount (Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to
the STATE will be submitted with sequential invoice numbers by project.
2. Financial Integrity Review and Evaluation (FIRE) program: LPA's and the STATE must justify continued federal funding on
inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no expenditures have been charged
against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time
within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to
Printed 04/25/23 Page 3 of 8 BLR 05310C (Rev. 03/31/22)
Back to Agenda
the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to
exceed six (6) months.
3. Final Invoice: The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation
of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of work or from the
date of the previous invoice, whichever occurs first. If a final invoice is not received within this time frame, the most recent invoice
may be considered the final invoice and the obligation of the funds closed. Form BLR 05613 (Engineering Payment Record) is
required to be submitted with the final invoice for engineering projects.
4. Project Closeout: The LPA shall provide the final report to the appropriate STATE district office within twelve (12) months of the
physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be
met, a written explanation must be provided to the district prior to the end of the twelve (12) months documenting the reason and
the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is
closed. Failure to follow this process may result In the immediate close-out of the project and loss of further funding.
5. Project End Date: The period of performance (end date) for state and federal obligation purposes is five (5) years for projects
under $1,000,000 or seven (7) years for projects over $1,000,000 from the execution date of the agreement.
Requests for time extensions and joint agreement amendments must be received and approved prior to expiration of the project
end date. Failure to extend the end date may result in the immediate close-out of the project and loss of further funding.
6. Single Audit Requirements: If the LPA expends $750,000 or more a year in federal financial assistance, they shall have an audit
made in accordance with 2 CFR 200. LPA's expending less than $750,000 a year shall be exempt from compliance. A copy of
the audit report must be submitted to the STATE (IDOT's Office of Internal Audit, Room 201, 2300 South Dirksen Parkway,
Springfield, Illinois, 62764) within 30 days after the completion of the audit, but no later than one year after the end of the LPA's
fiscal year. The CFDA number for all highway planning and construction activities is 20.205. Federal funds utilized for construction
activities on projects let and awarded by the STATE (federal amounts shown as "Participating Construction" on Addendum 2) are
not Included in a LPA's calculation of federal funds expended by the LPA for Single Audit purposes..
7. Federal Registration: LPA's are required to register with the System for Award Management or SAM, which is a web -enabled
government -wide application that collects, validates, stores, and disseminates business Information about the federal
government's trading partners in support of the contract award and the electronic payment processes. To register or renew,
please use the following website: https://www.sam.gov/SAM/
8. Required Uniform Reporting: For work not included on a state letting, the Grant Accountability and Transparency Act (30 ILCS
708) requires a uniform reporting of expenditures. Uniform reports of expenditures shall be reported no less than quarterly using
IDOT's BoBS 2832 form available on IDOT's web page under the "Resources" tab. Additional reporting frequency may be required
based upon specific conditions or legislation as listed In the accepted Notice of State Award (NOSA). Specific conditions are based
upon the award recipient/grantee's responses to the Fiscal and Administrative Risk Assessment (ICQ) and the Programmatic Risk
Assessment (PRA)..
NOTE: Under the terms of the Grant Funds Recovery Act (30 ILCS 705/4.1), "Granter agencies may withhold or suspend the
distribution of grant funds for failure to file requirement reports" if the report is more than 30 calendar days delinquent, without
any approved written explanation by the grantee, the entity will be placed on the Illinois Stop Payment List. (Refer to the
Grantee Compliance Enforcement System for detail about the Illinois Stop Payment List: https://www.illinois.gov/sites/GATA/
Pages/ ResourceLibrary.aspx)
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this agreement.
®
1.
Location Map
®
2.
Division of Cost
®
3.
Resolution*
❑
4.
*Appropriation and signature authority resolution must be in effect on, or prior to, the execution date of the agreement.
Printed 04/25/23 Page 4 of 8 BLR 05310C (Rev. 03/31/22)
Back to Agenda
The LPA further agrees as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this agreement
and all Addenda indicated above.
APPROVED
Local Public Agency
(Peter Schwartzman I
Title of Official
Mayor
Si nature Date
The above signature certifies the agency's TIN number is
376001160 conducting business as a Governmental Entity.
DUNS Number 075614834
UEI X5FADJ8N4NL9
APPROVED
State of Illinois
Department of Transportation
Omer Osman, P.E., Secretary of Transportation Date
By:
George A. Ta as, P.E., S.E., Engineer of Local Roads & Streets Date
Stephen M. Travia, P.E., Director of Highways PI/Chief Engineer Date
Yan su Kim, Chief Counsel Date
Vicki Wilson, Chief Fiscal Officer Date
NOTE: A resolution authorizing the local official (or their delegate) to execute this agreement and appropriation of local funds is
required to be attached as an addendum. The resolution must be approved prior to, or concurrently with, the execution of this
agreement. If BLR 09110 or BLR 09120 are used to appropriate local matching funds, attach these forms to the signature
authorization resolution.
X Please check this box to open a fillable Resolution Form within this Addenda.
Printed 04/25/23 Page 5 of 8 BLR 05310C (Rev. 03/31/22)
Back to Agenda
ADDENDA NUMBER 2
Local Public Agency County Section Number State Job Number Project Number
City of Galesburg Knox 21-00700-13-RS C-94-023-22 R7CK(617)
DIVISION OF COST
Federal Funds
State Funds
Local Public Agency
Type of Work
Fund Type
Amount
%
Fund Type
Amount
%
Fund Type
Amount
%
Totals
Participating Construction
STU
$680,000.00
80%
Local
$170,000.00
20%
$850,000.00
Non -Participating Construction
Local
$250,000.00
100%
$250,000.00
Total
$680,000.00
Total
Total
$420,000.00
$1,100,000.00
NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual
costs will be used in the final division of cost for billing and reimbursement.
Printed 04/25/23 Page 6 of 8 BLR 05310C (Rev. 03/31/22)
Back to Agenda
ADDENDA NUMBER 3
Resolution No.
A Resolution for:
Section Number 21-00700-13-RS
State Job Number C-94-023-22
Project Number R7CK(617)
WHEREAS, the City of Galesburg is proposing to
WHEREAS, the above stated improvement will necessitate the use of funding provided through the Illinois Department of Transportation
(IDOT); and signee
WHEREAS, the use of these funds requires a joint funding agreement (AGREEMENT) with IDOT; and
WHEREAS, the improvement requires matching funds; and
NOW, THEREFORE, be it resolved by the
Section 1: The hereby appropriates
or as much as may be needed to match the required funding to complete the proposed improvement from
and furthermore agree to pass a supplemental resolution if necessary to
appropriate additional funds for completion of the project.
Section 2: The
for the above -mentioned project.
is hereby authorized to execute an AGREEMENT with IDOT
Section 3: This resolution will become Attachment 3 of the AGREEMENT.
Section 4: The Clerk of is directed to transmit 3 (three) copies of the AGREEMENT
and Resolution to IDOT District Bureau of Local Roads and Streets.
I, Clerk in and for , Illinois, and keeper of the records and files
thereof, as provided by statute, do hereby certify the forgoing to be a true, perfect and complete copy of the resolution approved by the
, Illinois, and keeper of the records at its meeting on the day of 20 .
INTESTIMONY WEREOF; I have unto set my hand and seal, at my office, this
(seal)
day of
,20
Printed 04/25/23 Page 7 of 8 BLR 05310C (Rev. 03/31/22)
Back to Agenda
Sample Resolution
RESOLUTION No:
A Resolution for:
Section No:
Job No.:
Project No.:
WHEREAS, the [city, village, town, count )of
is proposing to
WHEREAS, the above stated improvement will necessitate the use of funding provided through the
Illinois Department of Transportation (I DOT); and signee
WHEREAS, the use of these funds requires a joint funding agreement (AGREEMENT) with IDOT; and
WHEREAS, the improvement requires matching funds; and
NOW, THEREFORE, be it resolved by the {Board}
Section 1: The {Boardf hereby appropriatesor as much as
may be needed to match the required funding to complete the proposed improvement from
{Local fund source} and furthermore agree to pass a supplemental resolution if
necessary to appropriate additional funds for completion of the project.
Section 2: The {Local Official or delegatet is hereby authorized to execute an
AGREEMENTwith IDOTfor the above -mentioned project.
Section 3: This resolution will become Attachment 3 of the AGREEMENT.
Section 4: The --Clerk of is directed to transmit 3 (three) copies of the
AGREEMENTand Resolution to I DOT District Bureau of Local Roads and Streets.
I, _____, ___ Clerk in and for Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the forgoing to be a true, perfect and complete copy of the
resolution approved by the —at its meeting on the ___ day of 20 .
I N TESTI MONY WERE OF; I have unto set my hand and seal, at my office, this day of
2a
(seal)
Printed 04/25/23 Page 8 of 8 BLR 05310C (Rev. 03/31/22)
CITY OF GALESBURG
Public Works Department
Operating Under Council -Manager Government Since 1957
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Back to Agenda
23-4035
CITY OF GALESBURG
COUNCIL LETTER
MAY 1, 2023
AGENDA ITEM: Approval of the revised Galesburg Public Transportation Policy for Paratransit
Operations.
SUMMARY RECOMMENDATION: The Public Transportation Advisory Commission held their
regular meeting on April 13, 2023. The commission unanimously recommended the City Council
approve the updated Paratransit Operations policy. The City Manager, Director of Community
Development, and Transit Manager/PCOM agree with the commission's recommendation.
BACKGROUND: Public Transportation staff are reviewing policies currently in place with the
anticipation of a formal IDOT audit later this year. The first policy being reviewed is for
Paratransit Operations. The information readily available on the City website predates City
Council action from 2020 acknowledging and authorizing paratransit services out into the county.
This revised policy, as reviewed and approved by the PTAC committee, combines the separate
policies of "inside corporate city limits" and "outside corporate city limits." If further updates
the policies to be more in line with best practices offered by other paratransit organizations
under IDOT and FTA.
Highlights of updates include:
1. Combines policy separate policies for operation inside corporate limits and outside
corporate limits into one policy that more closely matches the best practices of other
paratransit organizations in Illinois.
2. Removes evening trips as they are not currently being offered. Further, they have not
been requested and there are not currently sufficient staff to provide this additional
service.
3. Updates language for cancellation/no show language to provide suspension
consequences for patrons that frequently schedule a service and cancel or are not
available upon arrival. Those that abuse the system make it so patrons in need of the
service cannot schedule a ride when needed. The warning/suspension policy is to help
curb this problem.
4. This update provides an amended fee schedule for townships immediately attached to
Galesburg township. The current fee structure is unrealistic for persons this close to
Galesburg. There have been requests from patrons in both the Abingdon and Knoxville
areas that would benefit from being able to utilize this service; however, the existing fee
structure is not within their means. This modification for a $5.00 ride section will enable
patrons in the County to take advantage of the service. Townships further out will
Prepared by: KB Page 1 of 2
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remain at the same fee structure as before due to travel time and limited staffing to
accommodate these requests at this time.
5. Update provides for the addition of punch ticket for township rides (10 punches for
$50.00) to cover those in the $5.00 ride area.
6. Addition of language acknowledging that active service agreements may potentially
provide a better pricing structure for qualifying riders so that the patrons are aware of
service agreement options.
The updated policy, as approved by PTAC, is attached for your review and consideration. If
approved, a resolution will also need to be approved, recognizing the modified fee structure for
paratransit services.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1. Updated Galesburg Public Transportation Policy for Paratransit Operations.
Prepared by: KB Page 2 of 2
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rCITY OF
` oil.
Operating Under Council — Manager Government Since 1957
Galesburg Public Transportation
Policy for Paratransit Operations
Galesburg
Public
Transportation
The City of Galesburg Paratransit system is an origin to destination method of transportation
provided only for those individuals who do not have the functional capability to utilize the fixed -
route system. Disability alone does not qualify a person to ride the Paratransit service under the
American's with Disabilities Act.
I. ELIGIBILITY
Paratransit ridership is established for any individual who have a disability or multiple disabilities
that meet specific criteria established under the Americans with Disabilities Act of 1990 Title II
(b) will be deemed eligible to ride upon completing the required ridership informational packet.
In addition, the following conditions may be eligible for Paratransit services with Galesburg Public
Transportation (GPT):
• Inability to get on a fixed -route bus.
• Inability to disembark from a fixed -route bus.
• Inability to get to or from or wait at a fixed -route bus stop.
Persons seeking Paratransit service must first obtain and complete a paratransit informational
packet from GPT. The ADA informational packets can be obtained by request from GPT offices
by calling (309) 345-3686 during normal business hours or by visiting the City of Galesburg
webpage; www.ci.galesburg.il.us.
Once the informational packet has been received along with the required evaluation from a medical
physician, a member of the GPT staff will evaluate the information. Passengers will be notified
of eligibility within 21 days.
II. AMERICANS WITH DISABILITIES ACT (ADA)
GPT is committed to ensuring safe and efficient transportation for persons with disabilities, as
provided by the Americans with Disabilities Act (ADA). Any ADA transportation service
complaints received by GPT will be immediately investigated and every effort made to seek an
appropriate and prompt resolution. By promptly identifying deficiency areas, GPT will work to
make the necessary corrections and/or adjustments to alleviate the situation. ADA transportation
service complaints shall be submitted in writing on the agency's complaint form and returned to
Galesburg Public Transportation 1025 Monmouth Blvd Galesburg, IL 61401 309-343-4242
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IV.
V.
CITY OF Galesburg
GALESBURG
romoil Public
� Transportation
Operating Under Council — Manager Government Since 1957
the Transit Manager at 1025 Monmouth Blvd. If you would like a copy of this form, or require
additional information, you may call the City of Galesburg Transit office at (309) 345-3686 or
access the links to documents on the City website.
TITLE VI
GPT operates its programs and services without regard to race, color and national origin in
accordance with the Title VI of the Civil Rights Act. Any person who believes they have been
aggrieved by any unlawful discriminatory practice under Title VI may file a Title VI complaint in
writing on the agency's complaint form and returned to the Transit Manager at 1025 Monmouth
Blvd. If you would like a copy of this form, or require additional information, you may call the
GPT Office (309/345-3686) or access the Public Transportation section of the City website.
RESIDENCY REQUIREMENT
Paratransit will be provided in Knox County only (or for medically necessary appointments from
Knox County to a range of fifty miles from the City of Galesburg and remaining in the State of
Illinois) unless otherwise specified by the City Manager with the approval of the City Council.
Individuals receiving service must be current residents of Knox County, IL to qualify for
paratransit services under the eligibility criteria for the Paratransit program.
HOURS OF OPERATION
Paratransit service shall be provided for any available ridership spaces during the regular hours of
operation. The current hours of operation are Monday through Saturday 7:00 a.m. to 6:15 p.m.
Holidays observed by the City of Galesburg in which Paratransit services will not be provided
include:
• New Year's Day (day observed)
• Memorial Day
• Independence Day (day observed)
• Labor Day
• Thanksgiving Day (and day after Thanksgiving)
• Christmas (day observed)
Galesburg Public Transportation 1025 Monmouth Blvd Galesburg, IL 61401 309-343-4242
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CITY OF Galesburg
GALESBURG
romoil Public
� Transportation
Operating Under Council — Manager Government Since 1957
VI. TRIP RESERVATIONS
A. SCHED ULING
GPT dispatch will begin accepting appointments for the I" day of the month through the 15th of
the month no sooner than two business days prior to the start of that month. GPT dispatch will
begin accepting appointments for the 16th of the month through the end of the month no sooner
than two business days prior to the 161h of the month. All appointments and/or schedule changes
must be called into the GPT dispatch office. Paratransit drivers do not take any appointments for
pickups or schedule changes aboard the vehicle.
Scheduling requests should be made a minimum of two business days prior to the requested ride.
Due to the volume of ridership, we cannot guarantee same day service when a request is made.
Slots are filled on a first come, first served basis. If you call in advance, as requested, our goal
will always be to offer you a ride within one hour either way of your requested ride time. Trips
that cannot be honored under these parameters will be documented by staff as trip denials.
Passengers can schedule trips up to two weeks in advance for paratransit trips.
Rides scheduled for medical appointments outside of Knox County are an exception to the rule.
Knox County seniors that qualify for the Western Illinois Area on Aging (WIAAA) are offered
rides to the Peoria and Moline area for medical trips only. These appointments should be made
far in advance and are subject to availability. Hours of operation for trips outside of Knox County
should be scheduled between the hours of 8 am and 4 pm, Tuesday through Thursday.
When scheduling a Paratransit appointment, please give your complete ORIGIN street address and
the complete DESTINATION street address. Simply stating OSF St. Mary's is not adequate as it
is up to the rider to ensure the proper building/address that they should be delivered to. Correct
information helps ensure that our paratransit system stays on time.
B. RETURN TRIPS HOME
Requests for return pickups must be called in before 5:00 p.m. Patrons not calling and scheduling
their return pickup prior to 5:00 p.m. will have to make other arrangements for rides home.
C. SUBSCRIPTION TRIPS
Subscription trips are trips that are scheduled trips from one destination to a set destination that
are written in as part of the daily and weekly Paratransit schedule. Examples of subscription trips
are dialysis, physical therapy, and trips to work or college classes. Once established, these
Galesburg Public Transportation 1025 Monmouth Blvd Galesburg, IL 61401 309-343-4242
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CITY OF
i GALESBURG
Galesburg
Q ` Public
Transportation
Operating Under Council — Manager Government Since 1957
subscription trips do not have to be called in on a regular basis. It should be noted that we are
limited under the ADA as to the number of subscription trips we can accommodate on a daily
basis. Given this, if full, new subscription trip requests will be added to a waiting list until such
time as an opening on the subscription trip list comes available. This does not mean that we will
not provide transportation to the person making the request. These trips will be accommodated;
however, they must be called in on a weekly basis until a permanent slot becomes available. When
a permanent slot becomes available, the first person on the waiting list will be contacted.
D. PICK UP TIMES
The rider must be ready at least 15 minutes prior to the Paratransit pick-up time. If the driver
arrives and the rider is not ready by their scheduled pick-up time, the driver will verify a no show
with the dispatch and then will be directed to move on to their next client. The driver will not
return for passengers who were not ready.
E. PERSONAL CARE ATTENDANTS
Our GPT staff care about our riders well being; but are NOT allowed to assist riders in and out of
their home or carry packages for riders. The Paratransit program does not provide escorts or
Personal Care Attendants for riders. Riders must be able to enter and exit the paratransit vehicle
on their own accord. Riders needing any assistance must provide their own escort/PCA.
Escorts/PCAs must be physically and mentally able to assist the rider.
Other established paratransit clients CANNOT act as escorts or PCAs for other registered
Paratransit clients. One PICA is permitted to travel with a Paratransit rider. The PICA will be treated
as a mobility device and will ride at no charge.
Paratransit requires that eligible riders indicate the need for a PICA at the time of the certification
(or at such time as a PICA becomes necessary). A family member or friend is regarded as a person
accompanying the eligible rider and not as a PICA unless the individual is acting as a Personal Care
Attendant. The person acting as a PICA must be physically and mentally able to assist the rider and
be at least 12 years old.
F. CANCELLATIONS/NO-SHOWS
Cancellations should be made as soon as possible by calling the GPT office at 309-345-3686.
Should a rider schedule and cancel four or more paratransit rides in a thirty- day period, services
will be suspended for a period of two weeks. This provision does not apply to cancellations that
are documented to be beyond the individual's control. The rider will receive written notice of any
Galesburg Public Transportation 1025 Monmouth Blvd Galesburg, IL 61401 309-343-4242
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VII.
CITY OF Galesburg
GALESBURG
romoil Public
� Transportation
Operating Under Council — Manager Government Since 1957
action taken and the basis for the suspension. Should the abuse of scheduling continue beyond a
suspension, the rider's history will be reviewed for the consideration of permanent suspension.
Paratransit service will be suspended for a period of two weeks if an individual misses scheduled
appointments THREE times during any three-month period. This provision does not apply to trips
that are documented to be beyond the individual's control. The rider will receive written notice of
any action taken and the basis for the suspension. In the event of a no-show outside of city limits
the passenger will be suspended for a two -week period, unless the no-show was not within their
control.
FEE FOR SERVICE
A standard fare of $1.00 per one-way trip (exact change required) will be charged for any trip that
begins and ends within the City limits of Galesburg.
A standard fare of $5.00 per one-way trip (exact change required) will be charged for any trip that
begins in any township in Knox County connected to Galesburg township and ends in any of the
Knox County townships connected to Galesburg township or ends in Galesburg Township. These
include the townships of. Henderson, Sparta, Knox, Orange, and Cedar. Return rides will be
charged at the same rate.
For paratransit services originating from the city limits of Galesburg to other Knox County
townships not previously listed, the following fee schedule will be charged:
A minimum fee of $15.00 per hour or any portion of an hour plus mileage of $1.75 per mile will
be charged, unless otherwise specified in this policy. Charges calculated during the regular
operating day, which is 7:00 a.m. to 6:15 p.m. Monday through Saturday, will be based on the time
the driver leaves the point of origin to the point of destination plus mileage and the time it takes to
pick up the rider and return that person to his or her original destination.
Trips in which the rider will by staying at the destination for a period of 24 hours or more will only
be charged at the hourly rate plus mileage for the time it takes the driver to pick up the rider at the
point of origin and the time it takes to transport the rider to his/her destination within Knox County.
A return trip for a different day in these circumstances will be billed separately with the same
billing rates being applied.
Galesburg Public Transportation 1025 Monmouth Blvd Galesburg, IL 61401 309-343-4242
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VIII.
ix.
CITY OF
i GALESBURG
.A�Y4-
Galesburg
Q Public
Transportation
Operating Under Council — Manager Government Since 1957
Each paratransit rider will be charged individually for rides within the County. There is no
discount for ride sharing.
A map of townships within Knox County is attached to this document.
METHOD OF PAYMENT FOR SERVICES
Drivers will accept cash payments for a daily ride. Punch tickets are available for purchase via
check payment or calling into the office with a credit card payment prior to a scheduled ride.
Punch tickets for in town rides (10 punches for $10.00)
Punch tickets for connecting township rides (10 punches for $50.00)
ACTIVE SERVICE AGREEMENTS
There are instances where active, qualifying service agreements may provide a better pricing
structure for the registered rider. GPT staff inform riders of these options if they provide a more
economical option for the rider.
Galesburg Public Transportation 1025 Monmouth Blvd Galesburg, IL 61401 309-343-4242
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rCITY OF
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Operating Under Council — Manager Government Since 1957
s_iLESBURG
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Public
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23-4036
CITY OF GALESBURG
COUNCIL LETTER
MAY 01, 2023
AGENDA ITEM: Special Event Use of Airport — Emergency Vehicle Operations Course (EVOC)
Training for Public Safety Personnel on August 21-22, 2023
SUMMARY RECOMMENDATION: Staff recommends the City Council approve having the
event at the Galesburg Municipal Airport, contingent upon receiving regulatory approval from
IDOT's Division of Aeronautics.
BACKGROUND:
The Insurance Program Managers Group (IPMG) oversees and manages a statewide self-
insurance pool named the Illinois Counties Risk Management Trust. Part of IPMG's mission is to
reduce vehicular liability with law enforcement agencies, as officers spend 90% of their time
driving a vehicle. However, training with vehicle maneuvering and operations is rarely offered,
which could explain why accidents frequently occur. Vehicle accidents make up one of the largest
liabilities to law enforcement agencies across the state and ultimately costs the taxpayers
millions of dollars.
IPMG therefore offers its Emergency Vehicle Operations Course to communities where such
training can be effectively held, usually at municipal airports. The training is a 16-hour course
approved by the Illinois Law Enforcement Training and Standards Board. The first 4 hours are in
the classroom where participants will be taught on the importance of policy, case studies
involving pursuits, federal and state laws, and basic vehicle dynamics. The next 4 hours of Day 1
has participants on the pavement learning basics driving skills and maneuvering. Day 2 will be
completely on the pavement. Participants will drive at low speeds through obstacles courses
made by traffic cones. By the afternoon of day 2, participants will have obstacles on the course
that will teach them how to make split second decisions while driving. Lastly participants will run
a timed course.
IPMG is requesting to use the Galesburg Municipal Airport to provide this training. Host
communities are also provided with a spot in the training as well. IPMG will insure all participants
taking the training and provide a hold harmless agreement to the City. Multiple risk managers
will be on site and act as safety officers during the training to make sure no damage or injuries
occur. Full class sizes will be around 18 participants.
The Airport Advisory Commission reviewed this special event request at its April 20, 2023
meeting and recommends the City Council's approval.
BUDGET IMPACT: None
4110I911.491►ECI DZS14191►T114 L111&115
1. None
Prepared by: MAR Page 1 of 1
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CITY OF GALESBURG
COUNCIL LETTER
MAY 01, 2023
AGENDA ITEM: Special Event Use of Airport— Remote Control Fly -In on August 26-27, 2023
SUMMARY RECOMMENDATION: Staff recommends the City Council approve having the
event at the Galesburg Municipal Airport, contingent upon receiving regulatory approval from
IDOT's Division of Aeronautics.
BACKGROUND: A special event called "Model Aircraft Midwest Over Galesburg" will bring in
radio controlled aircraft hobbyists and spectators from all over the Midwest to gather at and over
Galesburg Municipal Airport on 8/26/23 and 8/27/23.
This two day event will be sponsored by the Kewanee RC Modelers and sanctioned by the
Academy of Model Aeronautics. Pilots are required to be members of AMA, a community based
organization that provides insurance coverage to fly RCs.
Aircraft at the event will include:
• micro aircraft
• helicopters,
• electric, gas, and turbine powered aircraft
• others permitted by the AMA.
The event will be from gam to 5pm on both days.
There will be daily pilot briefings to go over safety precautions and several spotters will be
monitoring the air traffic at all times and remain in communication with pilots.
As this is a unique event that will draw people from the region to Galesburg and its airport, staff
recommends approval. The Airport Advisory Commission also reviewed this special event
request at its March 16, 2023 meeting and also recommends the City Council's approval.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1. None
Prepared by: MAR Page 1 of 1
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CITY OF GALESBURG
COUNCIL LETTER
MAY 01, 2023
AGENDA ITEM: Contract agreement with Civic Solutions, LLC for administrative oversight and
management services in public works.
SUMMARY RECOMMENDATION: The City Manager recommends approval of entering into an
independent contractor agreement with Civic Solutions, LLC to continue management services
to the City and serve as the Interim Public Works Director.
BACKGROUND: The former Public Works Director retired on March 24, 2023. Civic Solutions, LLC
via its lead consultant, Mark Rothert, has been working with the City since March 27, 2023 as its
Interim Public Works Director providing oversight and management of the Public Works
Department. Currently the City has posted a job opening for the Assistant City Manager / Public
Works Director position, which could take up to two months to fill. It is therefore proposed that
Mr. Rothert continue as Interim Public Works Director, on a continuing month -to -month basis
until the City Manager recruits and hires a more permanent replacement in this position.
Attached is an independent contractor agreement to engage Mr. Rothert for this time period.
Key elements of the agreement include the following:
• Scope of Work: Day-to-day oversight of the Public Works Department.
• Contract Term: 1-month but renews on a month -to -month basis until a full time
replacement starts employment with the City.
• Fee: $88.19 per hour of service, covering consultant costs related to
compensation, health and retirement benefits, federal self-
employment taxes, and other administrative overhead costs.
• Mileage Reimbursement: City shall reimburse work -related mileage of the contractor.
• Phone Reimbursement: City shall provide to a $30 monthly reimbursement for work -
related use of consultant's personal phone.
• Contract Termination: Either party may terminate by giving ten (10) days notice.
Approval of this rolling month -to -month agreement with Civic Solutions, LLC allows for the City
to maintain management and administrative oversight of the Public Works Department while the
City Manager reviews options for selection of a permanent replacement.
BUDGET IMPACT: Sufficient funds are available in the Public Works Department Budget.
SUPPORTING DOCUMENTS:
1. Independent Contract Agreement for services
Prepared by: MAR Page 1 of 1
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INDEPENDENT CONTRACTOR AGREEMENT
This Independent Contractor Agreement (the "Agreement") is made between the City of Galesburg, an
Illinois municipal corporation located at 55 West Tompkins Street, Galesburg, IL 61401 (the "City") and
Civic Solutions, LLC located at 306 Delshire Ave, Pekin, IL 61554 (the "Contract Employee").
WHEREAS, the City requests Contract Employee to provide services to manage and oversee
operations in its Public Works Department; and
WHEREAS, the City and Contract Employee desire to enter into an agreement, which will define
respective rights and duties as to all services to be performed.
NOW, THEREFORE, in consideration of covenants and agreements contained herein, the parties
hereto agree as follows:
1. Services and Scope of Work. The City hereby agrees to engage the services of Contract Employee
and Contract Employee hereby agrees to serve as the Interim Public Works Director to provide
overall management and oversight of the City's Public Works Department and its divisions. As
Interim Public Works Director, the Contract Employee would be vested with the full powers and
duties of the City's Public Works Director, under the supervision and direction of the City Manager.
2. Term and Work Hours.
a. Term of Agreement. The term of this Agreement shall be from May 2, 2023 (the "Effective Date")
and ends June 1, 2023. Upon expiration of the Contract Employee's term, it shall be extended
automatically, upon the same terms and conditions, for successive one -month periods, unless
otherwise terminated via Section 11 of this Agreement.
b. Work Hours. Contract Employee shall generally work approximately forty (40) hours a week during
normal business hours of the City or on an alternative work schedule (e.g. 7am4pm) acceptable by the
City Manager. Some night meetings may be required, as requested by the City Manager.
3. Compensation.
a. Fee. In consideration for the services to be performed by the Contract Employee under this
Agreement, City agrees to pay to Contract Employee at a rate of $88.19 per hour. This rate is all
inclusive of Contractor's business costs related to compensation, health and retirement benefits,
federal self-employment taxes, and other administrative overhead costs. Fee compensation, at
minimum, shall be approved by the City at the first council meeting of each month for the
Contract Employee's work completed in the prior month. Contract Employee shall invoice the
City for services provided.
b. Mileage Reimbursement. If a City vehicle is not provided and work travel is required, Contract
Employee may be reimbursed for use of Contract Employee's personal vehicle for work -related
travel at the Internal Revenue Service mileage reimbursement rate in effect during the term of
this agreement. Mileage reimbursement shall be approved by the City at any council meeting.
Contract Employee shall invoice the City for this reimbursement.
c. Phone Reimbursement. The City shall provide to the Contract Employee a $30 monthly
reimbursement for Contract Employee's use of his personal phone for work -related activities.
Phone reimbursement shall be approved by the City at the first council meeting of each month.
Contract Employee shall invoice the City monthly for this reimbursement.
I
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4. Related Expenses.
a. Other Related Expenses. The City shall reimburse Contract Employee for all pre -approved,
reasonable and necessary expenses incurred in connection with the services provided. If needed
to conduct business on behalf of the City, City shall provide Contract Employee the use of the
following:
• Office space • Copier
• Computer or laptop • Office supplies
• Telephone • Mailing system
• Fax machine
5. Taxes.
a. City shall not be responsible for federal, state and local taxes derived from the Contract Employee's
net income or for the withholding and/or payment of any federal, state and local income and other
payroll taxes, worker's compensation, disability benefits or other legal requirements applicable to
Contractor. Contract Employee shall be exclusively responsible for the payment of all taxes,
withholding payments, contributions to insurance (including Illinois unemployment insurance
should such payments be applicable), contributions to pensions or other deferred compensation
plans, Workers' Compensation obligations and FICA (Social Security and Medicare related taxes)
obligations and the filing of all necessary documents, forms and returns pertinent to the foregoing.
b. Contract Employee and City agree to promptly notify each other and mutually cooperate in any
investigation or proceeding regarding Contractor's independent contractor status. Contract
Employee shall defend and hold harmless the City against any and all claims that the City is
responsible for the payment or filing of the foregoing payments, withholdings, contributions, taxes
and documents and returns, including, but not limited to FICA taxes, FUTA taxes, state employment
security obligations, and Federal and state employer income tax withholding obligations, interest and
penalties.
c. It is expressly understood that the City will issue the required Internal Revenue Service Form 1099
to Contract Employee. Contract Employee will be responsible for his own tax obligations. Contract
Employee specifically acknowledges that he is not entitled to unemployment insurance benefits at
the end of this agreement. Any effort by Contract Employee to involve the City in benefit disputes
beyond the scope of this Agreement will entitle the City to recover its attorneys' fees when
defending itself from damages caused by Contractor's improper conduct.
6. Changes or Amendments.
a. Change Orders. The City, without invalidating this Agreement, may request changes in the work
within the general scope of the Agreement consisting of additions, deletions, or other revisions.
b. Change Order Requirements. All change orders shall be a written order signed by the City and
Contract Employee and shall specify the elements of the Services to be changed, and the impact, if
any, that the requested change will have on (A) the compensation, (B) time for performance or (C)
any other terms or conditions of this Agreement.
c. Adjustments to Compensation. If any such changes materially impact the cost tothe Contract
Employee of performing the Services or the time required for such performance, the partiesshall
negotiate in good faith a reasonable and equitable adjustment in the fees and schedule, as applicable.
2
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7. Independent Contractor Status.
a. Status. Contract Employee is an independent contractor of the City. Nothing contained in this
Agreement shall be construed to create the relationship of employer and employee, principal and
agent, partnership or joint venture, or any other fiduciary relationship.
b. No Employee Benefits. Contract Employee shall not be entitled to worker's compensation,
retirement, insurance or other benefits afforded to employees of City.
8. Representations and Warranties. The City and the Contract Employee respectively represents and
warrants to each other that each respectively is fully authorized and empowered to enter into the
Agreement and that their entering into the Agreement and to each parties' knowledge the performance
of their respective obligations under the Agreement will not violate any agreement between the City or
the Contract Employee respectively and any other person, firm or organization or any law or
governmental regulation.
9. Confidential Information. To the extent allowed by law, Contract Employee shall not, during the time
of rendering services to the City or thereafter, disclose to anyone other than authorized employees of
the City (or persons designated by such duly authorized employees of the City) or use for the benefit
of Contract Employee or for any entity other than the City, any information of a confidential nature,
including but not limited to, information relating to: any such materials or intellectual property; any of
the City projects or programs; the technical, commercial or any other affairs of the City; or, any
confidential information which the City has received from a third party.
10. Intellectual Property.
a. Work Product. During the course of performing work under this Agreement for the City, Contract
Employee may, independently or in conjunction with City, develop information, produce work
product, or achieve other results for City in connection with the services it performs for City.
b. Ownership. Contract Employee agrees that such information, work product, and other results,
systems and information developed by Contract Employee and/ or City in connection with such
services (the "Work Product") shall, to the extent by law, be a "work made for hire" within the
definition of Section 101 of the Copyright Act(17 U.S. C. 101), and shall remain the sole and
exclusive property of City.
11. Termination. This Agreement may be terminated by either the City or the Contract Employee at any
time for any reason, with or without cause, by giving ten (10) days written notice of termination. The
City shall pay Contract Employee for all services performed by Contract Employee through the date of
termination. If either Party materially breaches this Agreement, the non -breaching Party shall give the
breaching Party notice of its intent to terminate this Agreement for such breach and if such breach is
remedied within ten (10) days, the notice shall be of no further effect. If such breach is not remedied
within the ten (10) day period, the non -breaching Party shall have the right to immediately terminate
the Agreement upon expiration of such remedy period.
12. Indemnification. The City shall indemnify and hold Contract Employee harmless to the fullest extent
permitted by the laws of the City's state of incorporation in effect at the time against and in respect of
any and all actions, suits, proceedings, claims, demands, judgments, costs, expenses (including
advancement of reasonable attorney's fees), losses, and damages resulting from Contractor's good faith
performance of Contractor's duties and obligations with the City. Contract Employee will be entitled
3
Back to Agenda
to be covered, both during and, while potential liability exists, by any insurance policies the City may
elect to maintain generally for the benefit of officers and employees of the City against all costs, charges
and expenses incurred in connection with any action, suit or proceeding to which Contract Employee
may be made a party by reason of being a Contract Employee of the City, or any subsidiary or affiliate,
in the same amount and to the same extent as the City covers its other officials, directors and
employees. These obligations shall survive the termination of Contract Employee's tenure with the
City.
13. General Provisions.
a. Entire Agreement. This Agreement constitutes the entire agreement between the parties, and
supersedes all prior agreements, representations and understandings of the parties, written or oral.
b. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to
be an original, but all of which, taken together, shall constitute one and the same agreement.
c. Amendment. This Agreement may be amended only by written agreement of the parties.
d. Assi ng ment. This Agreement shall not be assigned by either party without the consent of the other
party.
e. Governing, Law. This Agreement shall be governed by and construed in accordance with the laws
of the State of Illinois, without regard to its conflict of laws rules.
f. No Waiver of Rights. A failure or delay in exercising any right, power or privilege in respect ofthis
Agreement will not be presumed to operate as a waiver, and a single or partial exercise of anyright,
power or privilege will not be presumed to preclude any subsequent or further exercise, of that
right, power or privilege or the exercise of any other right, power or privilege.
g. Severability. If any part or condition of this Agreement is held to be void, invalid or inoperative,
such shall not affect any other provision hereof, which shall continue to be effective as though such
void, invalid or inoperative part, clause or condition had not been made.
h. Notices. Notices given under this Agreement shall be in writing and shall either be served
personally or delivered by certified first class U.S. Mail, postage prepaid and return receipt
requested or by overnight delivery service. Notices also may effectively be given by transmittal
over electronic transmitting devices such as email, facsimile machine if the Party to whom the
notice is being sent has such a device in its office, provided that a complete copy of any notice shall
be mailed in the same manner as required for a mailed notice. Notices shall be deemed received at
the earlier of actual receipt or three days from mailing date. Notices shall be directed to the Parties
at their respective addresses shown below. A Party may change its address for notice by giving
written notice to the other Party in accordance with this Section:
If to Civic Solutions, LLC: Civic Solutions, LLC
Attn: Mr. Mark Rothert, Owner
306 Delshire Ave
Pekin, IL 61554
4
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If to the City: City of Galesburg
Attn: Mr. Gerald Smith, City Manager
55 West Tompkins Street
Galesburg, IL 61401
IN WITNESS WHEREOF, the City and the Contract Employee have each executed and delivered this
Agreement as of the Effective Date.
CITY OF GALESBURG, ILLINOIS
By:
Its:
Attest:
CIVIC SOLUTIONS, LLC
By:
Mark Rothert, Owner
5
Back to Agenda
23-5004
CITY OF GALEBURG
COUNCIL LETTER
MAY 1, 2023
AGENDA ITEM: Receive the 2022 Annual Fire Fighters Pension Fund Report
SUMMARY RECOMMENDATION: Receive item only
BACKGROUND: Per statute, the City Council is required to receive an annual pension report for
the Fire Fighters Pension Fund. The following report provides the revenue statement, expenses
statement, and assets statement for the Fire Fighters Pension Fund.
BUDGET IMPACT: During the reporting period, the City of Galesburg contributed $2,468,162 to
the Fire Fighters Pension Fund.
SUPPORTING DOCUMENTATION:
1. Unaudited Galesburg Fire Fighters Pension Fund Revenue, Expenses and Assets Statements
Prepared by: GPO Page 1 of 1
ANNUAL STATEMENT
GALESBURG FIRE FIGHTERS PENSION FUND
For Fiscal Year Ending: 12/31/2022
Revenues Statement
1.1 Amount of Ledger Assets at End of Previous Year's Statement: $29,410,144.17
1.2 Amount of Ledger Assets at End of Previous Year - Should Coincide with Line 1.1: $29,410,144.17
1.3 Adjustment - If Line 1.1 is Different from Line 1.2 (Absolute Value of the Difference of Lines 1.1 $0.00
and 1.2):
From Municiaalities
2.1 Current Tax Levy:
2.2 All Previous Year's Taxes:
2.3 Illinois Personal Property Replacement Tax:
2.4 Contributions from Municipality (in lieu of tax levy):
2.5 Other Revenue Received From Municipality (from detail):
3.0 Total Received from Municipality (Sum of Lines 2.1 through 2.5):
From Members
4.1 Salary Deductions - Current Year's Service:
4.2 Contributions - Prior Year's Service:
4.3 Repayment of Refund(s):
4.4 Interest Received from Members:
4.5 Other Revenue Received from Members (from detail):
5.0 Total Received from Members (Sum of Lines 4.1 through 4.5):
From Investments
6.1 Interest on Deposits in Checking, Money Market, IL Fund, Repurchase Agreements and Other
Cash Investments (Total Interest Received and Accrued from Schedule A):
6.2 Interest on Certificates of Deposits (Total Interest Received and Accrued from Schedule B):
6.3 Income from State, Local and Corporate Obligations (Difference of (Sum of Total Interest
Received and Accrued from Schedule C2, Total Interest Received and Accrued from Schedule
C3, and Total Accrual of Discount from Schedule C3) and Total Amortization of Premium from
Schedule C3)
6.4 Income from U.S. Government and Agency Obligations (Difference of (Sum of Total Interest
Received and Accrued from Schedule D2, Total Interest Received and Accrued from Schedule
D3, and Total Accrual of Discount from Schedule D3) and Amortization of Premium from
Schedule D3):
Tuesday, April 11, 2023 4:11 PM Fund Number: 4093
$2,468,162.13
$0.00
$0.00
$0.00
$0.00
$293,509.08
$0.00
$0.00
$0.00
$0.00
$30,645.86
$0.00
$0.00
$2, 861.69
$2,468,162.13
$293, 509.08
Back to Agenda
Page 1 of 8
ANNUAL STATEMENT
GALESBURG FIRE FIGHTERS PENSION FUND
For Fiscal Year Ending: 12/31/2022
From Investments
6.5 Income from Insurance Company Contracts — General Accounts (Difference of Total Earnings
Credited to Account from Schedule E and Surrender Charges Paid from Schedule E):
6.6 Income from Insurance Company Contracts — Separate Accounts (Difference of Total Earnings
Credited to Account from Schedule F and Surrender Charges Paid from Schedule F):
6.7 Income from Investment Pools (Total Earnings Credited to Account from Schedule G):
6.8 Gain/Loss from Sales of Securities (Sum of Total Profit or Loss on Sale from Schedule C2, Total
Profit or Loss on Sale from Schedule D2, Total Profit or Loss on Sale from Schedule J2, and
Total Profit or Loss on Sale From Schedule K2):
6.9 Income from Other Investment Assets (from detail):
6.10 Unrealized Gains/Losses:
6.11 Income/Dividends from Mutual Funds (Sum of Total Income/Dividends from Schedule K2 and
Total Income/Dividends from Schedule K3):
6.12 Income/Dividends from Common and Preferred Stocks (Sum of Total Income/Dividends from
Schedule J2 and Total Income/Dividends from Schedule J3):
7.0 Total Income from Investments (Sum of Lines 6.1 through 6.12):
From Other Sources
8.0
Donations:
9.0
Other Income (from detail):
$283.23
Detail Text:
Detail Amount:
9.0.1
MISCELLANEOUS
$283.23
10.0
Total Income (Sum of Lines 3.0, 5.0, 7.0, 8.0, and 9.0):
11.0
Amount Carried Forward (Sum of the Beginning of Year Balance and Line 10.0):
$0.00
$12,704.35
($4,048,577.14)
$25,095.89
$0.00
$18,843.48
$6,496.32
$2,028.37
$0.00
($3,949,901.18)
($1,187,946.74)
$28,222,197.43
Back to Agenda
Tuesday, April 11, 2023 4:11 PM Fund Number: 4093 Page 2 of 8
ANNUAL STATEMENT
GALESBURG FIRE FIGHTERS PENSION FUND
For Fiscal Year Ending: 12/31/2022
Expenses Statement
11.0 Amount Carried Forward (Sum of the Beginning of Year Balance and Line 10.0):
Pensions and Benefits
12.1
Service Pensions:
12.2
Non -Duty Disability Pensions:
12.3
Duty Disability Pensions:
12.4
Occupational Disease Disability Pensions:
12.5
Surviving Spouse Pensions:
12.6
Children's Pensions:
12.7
Parents' Pensions:
12.8
Handicapped Annuitant Pensions:
12.9
Refund of Contributions:
12.10
Transfers to other Illinois Public Employee Funds or Systems:
13.0
Total Pensions and Benefits Paid (Sum of Lines 12.1 through 12.10):
Personal Services
14.1
Salaries and Wages:
14.2
Group Insurance:
14.3
Social Security Contributions:
14.4
Retirement Contributions:
14.5
Unemployment Insurance:
14.6
Worker's Compensation:
15.0
Total Personal Services (Sum of Lines 14.1 through 14.6):
Insurance
16.1 Fiduciary Insurance:
16.2 Surety Bonds:
16.3 Fidelity Bonds:
$2,957,598.41
$0.00
$0.00
$0.00
$558,427.52
$10,283.52
$0.00
$0.00
$2,971.83
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$28,222,197.43
$3,529,281.28
$0.00
Back to Agenda
Tuesday, April 11, 2023 4:11 PM Fund Number: 4093 Page 3 of 8
ANNUAL STATEMENT Back to Agenda
GALESBURG FIRE FIGHTERS PENSION FUND
For Fiscal Year Ending: 12/31/2022
Insurance
16.4 Liability: $0.00
16.5 Property: $0.00
17.0 Total Insurance Expense (Sum of Lines 16.1 through 16.5): $0.00
Professional Services
18.1
Actuarial:
$6,090.00
18.2
Auditing:
$0.00
18.3
Accounting and Bookkeeping:
$10,500.00
18.4
Medical:
$0.00
18.5
Legal Expense:
$0.00
18.6
Public Stenographer/Court Reporter:
$0.00
19.0
Total Professional Services (Sum of Lines 18.1 through 18.6):
$16,590.00
Investment Exoense
20.1 Investment Manager/Adviser Fee:
$17,639.79
20.2 Custodial:
$1,252.90
20.3 Investment Research:
$0.00
20.4 Safe Deposit and Bank Charges:
$30.00
20.5 Broker Commissions:
$0.00
20.6 Investment Expense (from detail):
$12,945.88
Detail Text:
Detail Amount:
20.6.1 NORTHERN TRUST - IFPIF
$12,945.88
20.7 Indirect Expenses (from detail):
$0.00
21.0 Total Investment Expense (Sum of Lines 20.1 through 20.7):
$31,868.57
Electronic Data Processing(EDP)
22.1 Equipment Purchases:
$0.00
22.2 Supplies:
$0.00
Tuesday, April 11, 2023 4:11 PM
Fund Number: 4093
Page 4 of 8
ANNUAL STATEMENT
GALESBURG FIRE FIGHTERS PENSION FUND
For Fiscal Year Ending: 12/31/2022
Electronic Data Processina (EDP
22.3
Professional Services:
22.4
Repairs and Maintenance:
22.5
Depreciation:
23.0
Total Electronic Data Processing (Sum of Lines 22.1 through 22.5):
Equipment
24.1 Equipment Purchases:
24.2 Equipment Repairs, Rental and Maintenance:
24.3 Depreciation:
25.0 Total Equipment Expense (Sum of Lines 24.1 through 24.3):
Other
26.1 Conference/Seminar Fees:
26.2 Association Dues:
26.3 Travel:
26.4 Postage:
26.5 Printing:
26.6 Supplies:
26.7 Telecommunications:
26.8 Election Expense:
26.9 Education Expense:
26.10 State of Illinois Compliance Fee - Department of Insurance:
26.11 Other Expense (from detail): $133.00
Detail Text: Detail Amount:
26.11.1 MISCELLANEOUS $133.00
27.0 Total Other Expenses (Sum of Lines 26.1 through 26.11):
28.0 Total Administrative Expenses (Sum of Lines 15.0, 17.0, 19.0, 21.0, 23.0, 25.0, and 27.0):
$0.00
$0.00
$0.00
$4,000.00
$0.00
$0.00
$212.50
$1,195.00
$0.00
$0.00
$0.00
$81.55
$0.00
$0.00
$0.00
$0.00
$0.00
$4,000.00
$1,622.05
$54,080.62
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Tuesday, April 11, 2023 4:11 PM Fund Number: 4093 Page 5 of 8
Other
29.0
30.0
ANNUAL STATEMENT
GALESBURG FIRE FIGHTERS PENSION FUND
For Fiscal Year Ending: 12/31/2022
Total Expenses (Sum of Lines 13.0 and 28.0):
Fund Balance (Difference of Lines 11.0 and 29.0):
$3,583,361.90
$24,638,835.53
Back to Agenda
Tuesday, April 11, 2023 4:11 PM Fund Number: 4093 Page 6 of 8
31.1
31.2
Investments
32.1
32.2
32.3
32.4
32.5
32.6
32.7
32.8
33.0
Receivables
34.1
34.2
34.3
34.4
34.5
34.6
35.0
36.0
37.0
38.0
ANNUAL STATEMENT
GALESBURG FIRE FIGHTERS PENSION FUND
For Fiscal Year Ending: 12/31/2022
Assets Statement
Cash on Hand: $0.00
Deposits in Money Market, Checking, N.O.W., IL Fund, Repurchase Agreements, etc. (Total $1,215,368.30
Balance End of Year from Schedule A):
Certificates of Deposit (Total Balance End of Year from Schedule B):
State, Local and Corporate Obligations (Total Value from Schedule C3):
U.S. Government and Agency Obligations (Total Value from Schedule D3):
Insurance Company Contracts - General Accounts (Total Balance End of Year from Schedule
E):
Insurance Company Contracts - Separate Accounts (Total Balance End of Year from Schedule
F):
Pooled Investment Accounts (Total Balance End of Year from Schedule G):
Common and Preferred Stocks (Total Balance End of Year from Schedule J3):
Mutual Funds (Total Balance End of Year from Schedule K3):
Total Investments (Sum of Lines 32.1 through 32.8):
Taxes Receivable:
Accrued Past Due Interest:
Salary Deductions:
Taxes Received - Not Distributed:
Due from Members for Prior Services:
Other Receivables (from detail):
Total Receivables (Sum of Lines 34.1 through 34.6):
Equipment:
Other Assets (from detail):
Total Assets (Sum of Lines 31.1, 31.2, 33.0, 35.0, 36.0, and 37.0):
Actuarial Funding Value:
$0.00
$0.00
$0.00
$0.00
$0.00
$23,719,230.44
$0.00
$0.00
$23,719,230.44
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Actuarial Funding Value:
$24,934,598.74
Market Value:
$0.00
$0.00
$0.00
$0.00
$0.00
$23,719,230.44
$0.00
$0.00
$23,719,230.44
$0.00
Market Value:
$24,934,598.74
Back to Agenda
Tuesday, April 11, 2023 4:11 PM Fund Number: 4093 Page 7 of 8
ANNUAL STATEMENT
GALESBURG FIRE FIGHTERS PENSION FUND
For Fiscal Year Ending: 12/31/2022
Liabilities
39.1
Pensions and Benefits Due and Unpaid:
$294,888.21
39.2
Expenses Due and Unpaid
$875.00
39.3
All Other Liabilities (from detail):
$0.00
40.0
Total Liabilities (Sum of Lines 39.1 through 39.3):
$295,763.21
Actuarial Funding Value: Market Value:
41.0
Net Present Assets, as per Balance (Difference of Lines 38.0 and 40.0):
$24,638,835.53 $24,638,835.53
Back to Agenda
Tuesday, April 11, 2023 4:11 PM Fund Number: 4093 Page 8 of 8
Back to Agenda
23-5005
CITY OF GALEBURG
COUNCIL LETTER
MAY 1, 2023
AGENDA ITEM: Receive the 2022 Annual Police Pension Fund Report
SUMMARY RECOMMENDATION: Receive item only
BACKGROUND: Per statute, the City Council is required to receive an annual pension report for
the Police Pension Fund. The following report provides the revenue statement and expenses
statement for the Police Pension Fund.
BUDGET IMPACT: During the reporting period, the City of Galesburg contributed $2,485,678 to
the Police Pension Fund.
SUPPORTING DOCUMENTATION:
1. Galesburg Police Pension Fund Revenue and Expenses Statements
Prepared by: GPO Page 1 of 1
ANNUAL STATEMENT
GALESBURG POLICE PENSION FUND
For Fiscal Year Ending: 12/31/2022
Revenues Statement
1.1 Amount of Ledger Assets at End of Previous Year's Statement:
1.2 Amount of Ledger Assets at End of Previous Year - Should Coincide with Line 1.1:
1.3 Adjustment - If Line 1.1 is Different from Line 1.2 (Absolute Value of the Difference of Lines 1.1
and 1.2):
From Municiaalities
2.1 Current Tax Levy:
2.2 All Previous Year's Taxes:
2.3 Illinois Personal Property Replacement Tax:
2.4 Contributions from Municipality (in lieu of tax levy):
2.5 Other Revenue Received From Municipality (from detail):
3.0 Total Received from Municipality (Sum of Lines 2.1 through 2.5):
From Members
4.1 Salary Deductions - Current Year's Service:
4.2 Contributions - Prior Year's Service:
4.3 Repayment of Refund(s):
4.4 Interest Received from Members:
4.5 Other Revenue Received from Members (from detail):
5.0 Total Received from Members (Sum of Lines 4.1 through 4.5):
From Investments
6.1 Interest on Deposits in Checking, Money Market, IL Fund, Repurchase Agreements and Other
Cash Investments (Total Interest Received and Accrued from Schedule A):
6.2 Interest on Certificates of Deposits (Total Interest Received and Accrued from Schedule B):
6.3 Income from State, Local and Corporate Obligations (Difference of (Sum of Total Interest
Received and Accrued from Schedule C2, Total Interest Received and Accrued from Schedule
C3, and Total Accrual of Discount from Schedule C3) and Total Amortization of Premium from
Schedule C3)
6.4 Income from U.S. Government and Agency Obligations (Difference of (Sum of Total Interest
Received and Accrued from Schedule D2, Total Interest Received and Accrued from Schedule
D3, and Total Accrual of Discount from Schedule D3) and Amortization of Premium from
Schedule D3):
Tuesday, April 11, 2023 8:30 AM Fund Number: 3104
$34,201,516.41
$34,201,516.41
$0.00
$2,485,677.52
$0.00
$0.00
$0.00
$0.00
$329,157.36
$25,331.72
$0.00
$0.00
$0.00
$25,950.51
$0.00
$14,752.14
$10,983.05
$2,485,677.52
$354,489.08
Back to Agenda
Page 1 of 7
ANNUAL STATEMENT
GALESBURG POLICE PENSION FUND
For Fiscal Year Ending: 12/31/2022
From Investments
6.5
Income from Insurance Company Contracts — General Accounts (Difference of Total Earnings
$0.00
Credited to Account from Schedule E and Surrender Charges Paid from Schedule E):
6.6
Income from Insurance Company Contracts — Separate Accounts (Difference of Total Earnings
($4,603,239.49)
Credited to Account from Schedule F and Surrender Charges Paid from Schedule F):
6.7
Income from Investment Pools (Total Earnings Credited to Account from Schedule G):
($275,832.66)
6.8
Gain/Loss from Sales of Securities (Sum of Total Profit or Loss on Sale from Schedule C2, Total
($607,869.79)
Profit or Loss on Sale from Schedule D2, Total Profit or Loss on Sale from Schedule J2, and
Total Profit or Loss on Sale From Schedule K2):
6.9
Income from Other Investment Assets (from detail):
$0.00
6.10
Unrealized Gains/Losses:
$555.50
6.11
Income/Dividends from Mutual Funds (Sum of Total Income/Dividends from Schedule K2 and
$0.00
Total Income/Dividends from Schedule K3):
6.12
Income/Dividends from Common and Preferred Stocks (Sum of Total Income/Dividends from
$0.00
Schedule J2 and Total Income/Dividends from Schedule J3):
7.0
Total Income from Investments (Sum of Lines 6.1 through 6.12):
($5,434,700.74)
From Other Sources
8.0 Donations: $0.00
9.0 Other Income (from detail): $0.00
10.0 Total Income (Sum of Lines 3.0, 5.0, 7.0, 8.0, and 9.0): ($2,594,534.14)
11.0 Amount Carried Forward (Sum of the Beginning of Year Balance and Line 10.0): $31,606,982.27
Back to Agenda
Tuesday, April 11, 2023 8:30 AM Fund Number: 3104 Page 2 of 7
ANNUAL STATEMENT
GALESBURG POLICE PENSION FUND
For Fiscal Year Ending: 12/31/2022
Expenses Statement
11.0 Amount Carried Forward (Sum of the Beginning of Year Balance and Line 10.0):
Pensions and Benefits
12.1
Service Pensions:
12.2
Non -Duty Disability Pensions:
12.3
Duty Disability Pensions:
12.4
Occupational Disease Disability Pensions:
12.5
Surviving Spouse Pensions:
12.6
Children's Pensions:
12.7
Parents' Pensions:
12.8
Handicapped Annuitant Pensions:
12.9
Refund of Contributions:
12.10
Transfers to other Illinois Public Employee Funds or Systems:
13.0
Total Pensions and Benefits Paid (Sum of Lines 12.1 through 12.10):
Personal Services
14.1
Salaries and Wages:
14.2
Group Insurance:
14.3
Social Security Contributions:
14.4
Retirement Contributions:
14.5
Unemployment Insurance:
14.6
Worker's Compensation:
15.0
Total Personal Services (Sum of Lines 14.1 through 14.6):
Insurance
16.1 Fiduciary Insurance:
16.2 Surety Bonds:
16.3 Fidelity Bonds:
$2,969,814.78
$0.00
$57,450.96
$0.00
$478,680.40
$0.00
$0.00
$0.00
$58,973.22
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$31,606,982.27
$3,564,919.36
$0.00
Back to Agenda
Tuesday, April 11, 2023 8:30 AM Fund Number: 3104 Page 3 of 7
ANNUAL STATEMENT
GALESBURG POLICE PENSION FUND
For Fiscal Year Ending: 12/31/2022
Insurance
16.4 Liability: $0.00
16.5 Property: $0.00
17.0 Total Insurance Expense (Sum of Lines 16.1 through 16.5):
Professional Services
18.1
Actuarial:
$5,790.00
18.2
Auditing:
$0.00
18.3
Accounting and Bookkeeping:
$9,600.00
18.4
Medical:
$0.00
18.5
Legal Expense:
$0.00
18.6
Public Stenographer/Court Reporter:
$0.00
19.0
Total Professional Services (Sum of Lines 18.1 through 18.6):
Investment Exoense
20.1
Investment Manager/Adviser Fee:
$10,794.84
20.2
Custodial:
$525.80
20.3
Investment Research:
$0.00
20.4
Safe Deposit and Bank Charges:
$0.00
20.5
Broker Commissions:
$0.00
20.6
Investment Expense (from detail):
$0.00
20.7
Indirect Expenses (from detail):
$0.00
21.0
Total Investment Expense (Sum of Lines 20.1 through 20.7):
Electronic Data Processina (EDP
22.1 Equipment Purchases: $0.00
22.2 Supplies: $0.00
22.3 Professional Services: $0.00
22.4 Repairs and Maintenance: $0.00
$0.00
$15,390.00
$11,320.64
Back to Agenda
Tuesday, April 11, 2023 8:30 AM Fund Number: 3104 Page 4 of 7
ANNUAL STATEMENT
GALESBURG POLICE PENSION FUND
For Fiscal Year Ending: 12/31/2022
Electronic Data Processing (EDP)
22.5 Depreciation:
23.0 Total Electronic Data Processing (Sum of Lines 22.1 through 22.5):
Equipment
24.1 Equipment Purchases:
24.2 Equipment Repairs, Rental and Maintenance:
24.3 Depreciation:
25.0 Total Equipment Expense (Sum of Lines 24.1 through 24.3):
Other
26.1 Conference/Seminar Fees:
26.2 Association Dues:
26.3 Travel:
26.4 Postage:
26.5 Printing:
26.6 Supplies:
26.7 Telecommunications:
26.8 Election Expense:
26.9 Education Expense:
26.10 State of Illinois Compliance Fee - Department of Insurance:
26.11 Other Expense (from detail): $3,159.42
Detail Text: Detail Amount:
26.11.1 MISCELLANEOUS $3,159.42
27.0 Total Other Expenses (Sum of Lines 26.1 through 26.11):
28.0 Total Administrative Expenses (Sum of Lines 15.0, 17.0, 19.0, 21.0, 23.0, 25.0, and 27.0):
29.0 Total Expenses (Sum of Lines 13.0 and 28.0):
30.0 Fund Balance (Difference of Lines 11.0 and 29.0):
$0.00
$4,000.00
$0.00
$0.00
$0.00
$795.00
$0.00
$0.00
$0.00
$81.55
$0.00
$0.00
$1,490.61
$6,572.97
$0.00
$4,000.00
$12,099.55
$42,810.19
$3,607,729.55
$27,999,252.72
Back to Agenda
Tuesday, April 11, 2023 8:30 AM Fund Number: 3104 Page 5 of 7
ANNUAL STATEMENT
GALESBURG POLICE PENSION FUND
For Fiscal Year Ending: 12/31/2022
Assets Statement
31.1
Cash on Hand:
$0.00
31.2
Deposits in Money Market, Checking, N.O.W., IL Fund, Repurchase Agreements, etc. (Total
$1,557,877.17
Balance End of Year from Schedule A):
Investments
Actuarial Funding Value:
Market Value:
32.1
Certificates of Deposit (Total Balance End of Year from Schedule B):
$0.00
$0.00
32.2
State, Local and Corporate Obligations (Total Value from Schedule C3):
$0.00
$0.00
32.3
U.S. Government and Agency Obligations (Total Value from Schedule D3):
$0.00
$0.00
32.4
Insurance Company Contracts - General Accounts (Total Balance End of Year from Schedule
$0.00
$0.00
E):
32.5
Insurance Company Contracts - Separate Accounts (Total Balance End of Year from Schedule
$19,270,191.88
$19,270,191.88
F):
32.6
Pooled Investment Accounts (Total Balance End of Year from Schedule G):
$7,466,262.64
$7,466,262.64
32.7
Common and Preferred Stocks (Total Balance End of Year from Schedule J3):
$0.00
$0.00
32.8
Mutual Funds (Total Balance End of Year from Schedule K3):
$0.00
$0.00
33.0
Total Investments (Sum of Lines 32.1 through 32.8):
$26,736,454.52
$26,736,454.52
Receivables
34.1
Taxes Receivable:
$0.00
34.2
Accrued Past Due Interest:
$0.00
34.3
Salary Deductions:
$0.00
34.4
Taxes Received - Not Distributed:
$0.00
34.5
Due from Members for Prior Services:
$0.00
34.6
Other Receivables (from detail):
$0.00
35.0
Total Receivables (Sum of Lines 34.1 through 34.6):
$0.00
36.0
Equipment:
$0.00
37.0
Other Assets (from detail):
$0.00
Actuarial Funding Value: Market Value:
38.0
Total Assets (Sum of Lines 31.1, 31.2, 33.0, 35.0, 36.0, and 37.0):
$28,2949331.69 $28,294,331.69
Back to Agenda
Tuesday, April 11, 2023 8:30 AM Fund Number: 3104 Page 6 of 7
ANNUAL STATEMENT
GALESBURG POLICE PENSION FUND
For Fiscal Year Ending: 12/31/2022
Liabilities
39.1
Pensions and Benefits Due and Unpaid:
$294,278.97
39.2
Expenses Due and Unpaid
$800.00
39.3
All Other Liabilities (from detail):
$0.00
40.0
Total Liabilities (Sum of Lines 39.1 through 39.3):
$295,078.97
Actuarial Funding Value: Market Value:
41.0
Net Present Assets, as per Balance (Difference of Lines 38.0 and 40.0):
$27,999,252.72 $27,999,252.72
Back to Agenda
Tuesday, April 11, 2023 8:30 AM Fund Number: 3104 Page 7 of 7
Back to Agenda
23-5006
COUNCIL LETTER
CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Petition to annex the property located at 694 US Highway 150 E.
SUMMARY RECOMMENDATION: The City Manager and Director of Community Development
recommend the annexation petition be received.
BACKGROUND: In 2020 the city was working with some property owners along US Hwy 150 E to
annex into the city. Both properties on either side of 694 US Hwy 150 E did go through the
annexation process at that time. Staff began looking into the ownership of 694 US Hwy 150 E in
order to contact the owners to see about their interest in annexing, but learned the owners had
passed away. The water has been off since September 2008 due to service leaks. We also
learned the Knox County Trustee had already been purchasing the back taxes, so the city
contacted the Trustee and informed them we had interest in acquiring the property once they
had ownership.
At the September 19, 2022 meeting, City Council approved the purchase of this lot from the
Knox County Trustee. The property is about .272 acres and contains a dilapidated manufactured
home and enclosed porch that are about 972 square feet. The intent is to demolish the
structures and offer the lot for sale.
The parcel proposed for annexation is currently zoned B2, Highway Business in the County. Per
City ordinance, land annexed to the City is automatically placed in the zoning district most
closely corresponding to that of the County zoning, which will be B2, General Business District.
BUDGET IMPACT: There is no impact on the budget if the annexation petition is received.
SUPPORTING DOCUMENTS:
1. Aerial location map
2. Annexation petition
Prepared by: GUG Page 1 of 1
Back to Agenda
TO: Mayor and City Council
City of Galesburg, Illinois
ANNEXATION PETITION
OWNER STATEMENTS
Petitioner(s) City of Galesburg, an Illinois Municipal Corporation state(s) under oath
as follow(s):
1. Petitioner(s) is/are the sole owner(s) of record of the following described land (Tract):
See Exhibit A, which is attached hereto and incorporated by reference.
2. The Tract is not situated within the limits of any municipality, but is contiguous to the
City of Galesburg.
3. No electors reside on the Tract.
4. The foregoing statements of fact are true to the best of the Petitioner(s) knowledge and
information.
Petitioner(s) respectfully request(s):
That the above described Tract be annexed to the City of Galesburg by ordinance
of the Mayor and City Council of the City of Galesburg, pursuant to Section 7-1-8
of the Illinois Municipal Code of the State of Illinois, as amended.
OWNER(S):
Peter Schwartzman, Mayor
STATE OF ILLINOIS )
) SS.
COUNTY OF KNOX )
Peter Schwartzman , being first duly sworn, deposes on oath and says that he/she has read the
foregoing petition subscribed by him/her, knows the contents thereof, and that the statements
therein are true.
Peter Schwartzman, Mayor
SUBSCRIBED AND SWORN TO before me this day of 12023.
Notary Public
Back to Agenda
EXHIBIT A
Lot 5 bounded by a line beginning at a point located in the centerline of the Galesburg
and Knoxville Road and at a distance of 813 feet measured North 56 degrees 16 minutes
West from the Southeast corner of Southeast Quarter Section 19, Township 11 North,
Range 2 East of the Fourth Principal Meridian according to the Revenue Plat of 1956
Recorded in Volume 8 of Revenue Plats, Page 49 except those parts of said Lot 5
Described as follows:
Beginning at the Northwest corner of Lot 5 thence running Southwest along the lot line
a distance equivalent to a 33 foot offset from the centerline of Galesburg and Knoxville
Road, thence Southeast parallel to the North lot line 125 feet, thence Northeast along
the lot line a distance equivalent toa 33 foot offset to the centerline of Galesburg and
Knoxville Road, thence Northwest along the North lot line 125 feet back to the point of
beginning.
Total area annexed:.272 + acres
Property Identification Numbers: 10-19-477-008
Commonly known as: 694 US Highway 150 East, Galesburg, IL 61401
23-8008 Back to Agenda
Accounts Payable
Transactions by Account
User: shelms
Printed: 04/25/2023 - 4:20PM
Batch: 00001.04.2023
Account Number Vendor
Description
CITY OF
GALESBURG
Date Amount PO No
001-0000-10407-00
KnowBe4, Inc
3 year KnowBe4 Renewal - Elections (completed RFB)
04/25/2023
131.18
0000092437
001-0000-10407-00
KnowBe4, Inc
3 year KnowBe4 Renewal - Sheriff (completed RFB)
04/25/2023
3,605.37
0000092437
001-0000-10407-00
KnowBe4, Inc
3 year KnowBe4 Renewal - Township (completed RFB)
04/25/2023
590.29
0000092437
001-0000-10407-00
Stratus Networks, Inc
04/23 ServiceAcct#7483
04/25/2023
474.56
001-0000-10701-00
Altrusa of Galesburg
2024 Altrusa Dues K Bennewitz
04/25/2023
42.50
001-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal - Police Dispatch (550) - Jan to Dec 2024
04/25/2023
312.79
0000092437
001-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal -Police Dispatch (550) - Jan to Dec 2025
04/25/2023
312.79
0000092437
001-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal -Police Dispatch(550) - Jan to Oct 2026
04/25/2023
260.66
0000092437
001-0000-10801-00
Ford of Galesburg
License Lamps
04/25/2023
16.46
001-0000-10801-00
Ford of Galesburg
Senders
04/25/2023
33.00
001-0000-10801-00
Napa Auto Parts
Looms
04/25/2023
79.00
001-0000-10801-00
Mutual Wheel Co., Inc.
Toplights
04/25/2023
441.00
001-0000-10801-00
Napa Auto Parts
Lights, Grommets
04/25/2023
147.76
001-0000-20102-00
CenturyLink
04/23 ServicesAcct#304035525
04/25/2023
1,539.64
001-0000-22006-00
Fire Pension
2022 Fire Pension Fund Contribution
04/25/2023
863,337.77
001-0000-22006-00
Police Pension
2022 Police Pension Fund Contribution
04/25/2023
880,957.19
001-0000-31120-00
Josette Coster
Return Permanent Pet Registration Fee - Animal Returned to KCHS
04/25/2023
15.00
Subtotal for Divison: 0000
1,752,296.96
001-0115-51000-00
Knox County Recorders Office
04/23 Laredo Services
04/25/2023
22.45
001-0115-51000-00
SpringbrookSoftware LLC
03/23 CivicPay Services
04/25/2023
41.00
001-0115-51500-00
American Legal Publishing Corp.
03/23 - S-10 Editing
04/25/2023
25.09
001-0115-51500-00
American Legal Publishing Corp.
03/23 - S-IO/Internet Editiing
04/25/2023
1.95
001-0115-55000-00
Altrusa of Galesburg
2023 Altrusa Dues K Bennewitz
04/25/2023
42.50
001-0115-61000-00
Office Specialists, Inc.
Chairmat
04/25/2023
104.85
001-0115-61000-00
Office Specialists, Inc.
Note Cards
04/25/2023
32.65
001-0115-61000-00
Discount Printing
Envelopes
04/25/2023
170.00
Subtotal for Divison: 0115
440.49
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 1
Account Number Vendor
Description
Back to Agenda
Date Amount PO No
001-0120-56506-00
Flexstake, Inc
03/23 Services
04/25/2023
75.00
Subtotal for Divison: 0120
75.00
001-0160-47755-00
Mission Square
05/23 OPEB Contributuions
04/25/2023
10,040.00
001-0160-51000-00
Credit Collection Partners
03/23 Service
04/25/2023
173.75
001-0160-51000-00
Collection Professionals, Inc
03/23 Collection Services Acct#001293-1
04/25/2023
60.00
001-0160-59521-00
Knox County Humane Society
05/23 Animal Control Contract
04/25/2023
19,510.00
Subtotal for Divison: 0160
29,783.75
001-0205-51000-00
SpringbrookSoftware LLC
03/23 CivicPay Services
04/25/2023
91.12
001-0205-54500-00
Bobbi Chockley
GFOA Closing Event Chockley, Heiden
04/25/2023
70.00
Subtotal for Divison: 0205
161.12
001-0207-61000-00
Office Specialists, Inc.
Name Plate CLemaster
04/25/2023
14.65
Subtotal for Divison: 0207
14.65
001-0306-51000-00
Knox County Recorders Office
04/23 Laredo Services
04/25/2023
22.45
001-0306-51000-00
SpringbrookSoftware LLC
03/23 CivicPay Services
04/25/2023
6.50
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose Services - 2509 Carol Dr
04/25/2023
36.00
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose Services - 1186 Emery
04/25/2023
155.50
001-0306-55400-00
Kendall Zimmerman
Call Out Fee - 343 E Second
04/25/2023
30.00
001-0306-55400-00
Kendall Zimmerman
Call Out Fee - 1340 W Main St
04/25/2023
30.00
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose Services - 917 W Third
04/25/2023
504.08
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose Services - 1489 W Main
04/25/2023
186.00
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose Services - 1149 McClure
04/25/2023
198.50
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose Services - 1435 Moshier
04/25/2023
211.00
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose Services - 161 Garfield
04/25/2023
348.50
001-0306-55800-00
City Blue Technologies, Llc
03/23 Service Contract
04/25/2023
131.25
001-0306-62500-00
Advance Auto Parts
Washer Pump #402
04/25/2023
27.83
001-0306-62500-00
Ford of Galesburg
License Lamp #402
04/25/2023
16.46
Subtotal for Divison: 0306
1,904.07
001-0410-51000-00
Knox County Recorders Office
04/23 Laredo Services
04/25/2023
22.45
001-0410-51000-00
SpringbrookSoftware LLC
03/23 CivicPay Services
04/25/2023
6.50
001-0410-51000-00
Civic Solutions LLC
04/17 - 05101 - Public Works Admin,Management Oversight Service:
04/25/2023
4,056.75
001-0410-55800-00
City Blue Technologies, Llc
03/23 Service Contract
04/25/2023
131.25
Subtotal for Divison: 0410
4,216.95
0000092360
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 2
Back to Agenda
Account Number Vendor Description Date Amount PO No
001-0445-55500-00
Nichols Diesel Service, Inc.
State & Fed Testing #157
03/31/2023
41.43
001-0445-57500-00
Aramark Uniform Serv. Inc.
04/23 Service
04/25/2023
82.08
001-0445-57500-00
Aramark Uniform Serv. Inc.
04/23 Service
04/25/2023
82.08
001-0445-57500-00
Aramark Uniform Serv. Inc.
04/23 Service
04/25/2023
82.08
001-0445-57500-00
Royal Cleaning Services
04/23 - Janitorial Services
04/25/2023
292.00
001-0445-62500-00
Ford of Galesburg
O-Ring Kit #150
04/25/2023
6.72
001-0445-62500-00
Ford of Galesburg
Tubes #183
04/25/2023
111.88
001-0445-62500-00
Ford of Galesburg
Pigtail #150
04/25/2023
23.29
001-0445-62500-00
Ford of Galesburg
Pigtail #150
04/25/2023
23.29
001-0445-62500-00
Advance Auto Parts
Filter Kit
04/25/2023
7.16
001-0445-62500-00
Advance Auto Parts
O Ring Kit # 150
04/25/2023
23.79
001-0445-63000-00
Galesburg Electric, Inc.
Comp Lug
04/25/2023
17.00
001-0445-63000-00
Galesburg Electric, Inc.
Solder
04/25/2023
7.00
001-0445-63000-00
Advance Auto Parts
Battery Cleaner
04/25/2023
9.36
001-0445-63000-00
Advance Auto Parts
Utility Roll
04/25/2023
48.74
001-0445-63000-00
Advance Auto Parts
Grease
04/25/2023
18.92
001-0445-63000-00
Napa Auto Parts
Utility Roll
04/25/2023
78.99
001-0445-63000-00
Napa Auto Parts
Primary Wire
04/25/2023
43.00
Subtotal for Divison: 0445
998.81
001-0450-55700-00
Thompson Electronics Company
Annual Fire Alarm Monitoring- CellularAcct#AR944191
04/25/2023
400.00
001-0450-55700-00
Thompson Electronics Company
Annual Fire Alarm Inspection Cust# D07114
04/25/2023
440.00
001-0450-62500-00
Altorfer Inc.
Safety Valve #304
04/25/2023
111.89
001-0450-62500-00
Altorfer Inc.
Fitting #304
04/25/2023
11.83
001-0450-62500-00
Ford of Galesburg
Armrest #300
04/25/2023
240.24
001-0450-67500-00
Blue Cardinal Chemical
Nitrile Gloves
04/25/2023
254.57
Subtotal for Divison: 0450
1,458.53
001-0510-51000-00
Bridgeway Training Services
03/23 - Secure Document Destruction 193 lbs
04/25/2023
34.75
001-0510-51000-00
Verizon Wireless - VSAT NORTH
03/06/23 Services Case#23188524 0
04/25/2023
50.00
001-0510-54500-00
Force Science
Force Science Certification Course - KLegate, LMings
04/25/2023
3,300.00
001-0510-54500-00
Kendra Rogers
Fuel - SWIC Police Academy Travel - Belleville Il - KRogers
04/25/2023
97.16
001-0510-54500-00
Kobe Ramirez
Fuel - SWIC Police Academy - Belleville IL - KRamirez
04/25/2023
80.35
001-0510-54500-00
Kobe Ramirez
Fuel - SWIC Police Academy - Belleville IL - KRamirez
04/25/2023
97.52
001-0510-54500-00
North East Multi -Regional Training
03/27 - Juv Spec Skills Program - JPawlak-JMeyer-JPerez-NHarlan
04/25/2023
300.00
001-0510-55500-00
Ford of Galesburg
Replacement of Battery Cable #7
04/25/2023
489.12
001-0510-55700-00
Four Seasons Pest Control
04/23 Service
04/25/2023
20.00
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 3
Back to Agenda
Account Number Vendor Description Date Amount PO No
001-0510-55700-00
American Pest Control Inc
04/23 Service
04/25/2023
240.00
001-0510-61000-00
Office Specialists, Inc.
Pencil Organizer
04/25/2023
22.15
001-0510-61000-00
Office Specialists, Inc.
Notebooks, Staplers
04/25/2023
66.25
001-0510-61000-00
Office Specialists, Inc.
Tabletop Organizer
04/25/2023
29.20
001-0510-61000-00
Office Specialists, Inc.
Paper Towels
04/25/2023
59.10
001-0510-61000-00
Office Specialists, Inc.
Notebooks
04/25/2023
10.17
001-0510-61700-00
Tyler Technologies, Inc
Vehicle Charges, Vehicle Cradles
04/25/2023
340.00
001-0510-61700-00
Tyler Technologies, Inc
Printer
04/25/2023
1,260.00
001-0510-62500-00
Advance Auto Parts
Battery #9
04/25/2023
399.28
001-0510-62500-00
Ray O'Herron Co., Inc.
Ghost Lights #404
04/25/2023
345.00
001-0510-67000-00
West Publishing Corp, a Thompson I
West's IL Criminal Law and Procedure 2023 Books
04/25/2023
1,140.00
001-0510-67500-00
Ray O'Herron Co., Inc.
Belt - Cudd
04/25/2023
83.83
Subtotal for Divison: 0510
8,463.88
001-0550-47755-00
Mission Square
05/23 OPEB Contributuions
04/25/2023
302.50
001-0550-55800-00
KnowBe4, Inc
3 year KnowBe4 Renewal - Police Dispatch (550) - Nov to Dec 2023
04/25/2023
52.13 0000092437
001-0550-61000-00
Stamp Man Specialties
Pro Phoenix Ink Stamp, SPN# Ink Stamp
04/25/2023
88.50
001-0550-61000-00
Office Specialists, Inc.
Copy Paper, Correction Tape
04/25/2023
282.32
001-0550-67500-00
Midwest Uniform Supply, Inc
Work Shirts ODiaz
04/25/2023
35.98
001-0550-67500-00
Midwest Uniform Supply, Inc
Work Shirts TLinks
04/25/2023
100.72
Subtotal for Divison: 0550
862.15
001-0605-55500-00
Getz Fire Equipment Co., Inc.
On Site Service
04/25/2023
40.50
001-0605-55500-00
Pomp's Tire - Galesburg
Tire Replacement #53
04/25/2023
4,546.34
001-0605-62500-00
Nichols Diesel Service, Inc.
Filter Kit #53
04/25/2023
164.45
001-0605-62500-00
Advance Auto Parts
Filter Kit #52
04/25/2023
74.70
001-0605-62500-00
Advance Auto Parts
Oil Filter #53
04/25/2023
32.54
001-0605-65000-00
Office Specialists, Inc.
Oil Absorbant
04/25/2023
40.40
001-0605-65000-00
Office Specialists, Inc.
Oil Absorbant
04/25/2023
53.87
001-0605-65500-00
Getz Fire Equipment Co., Inc.
Repair Valve Handle
04/25/2023
19.95
001-0605-67500-00
Benjamin Johnson
Safety Toe Boots
04/25/2023
124.75
001-0605-67500-00
Ray O'Herron Co., Inc.
CPT Badge, Collar, Hat Badge - Promotion- Brignall
04/25/2023
37.25
001-0605-68500-00
SCBAS, Inc.
Sample Gas Cylinders
04/25/2023
131.58
001-0605-68500-00
Getz Fire Equipment Co., Inc.
Hydrotest Fire Extinguisher
04/25/2023
65.35
Subtotal for Divison: 0605
5,331.68
001-0630-51500-00 Sebis Direct Inc 03/23 UB Printing Costs - Knox County Alert Network Insert 04/25/2023 312.93
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 4
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
Subtotal for Divison: 0630 312.93
Subtotal for Fund 001
1,806,320.97
011-0000-66000-00
Galesburg Builders Supply, Inc
Portland Cement Concrete supply for 2023
04/25/2023
1,200.00
0000092331
011-0000-66000-00
Galesburg Builders Supply, Inc
Portland Cement Concrete supply for 2023
04/25/2023
277.00
0000092331
011-0000-66000-00
Galesburg Builders Supply, Inc
High performance patching mix supply for 2023
04/25/2023
1,923.55
0000092330
011-0000-66000-00
Galesburg Builders Supply, Inc.
PP-2
04/25/2023
1,515.00
011-0000-66000-00
Galesburg Builders Supply, Inc
Portland Cement Concrete supply for 2023
04/25/2023
277.00
0000092331
011-0000-66000-00
Roanoke Concrete Products Co
Portland cement concrete class PP2 mix supply for 2023
04/25/2023
601.88
0000092334
011-0000-66000-00
Roanoke Concrete Products Co
Portland cement concrete supply for 2023
04/25/2023
221.50
0000092332
Subtotal for Divison: 0000
6,015.93
Subtotal for Fund 011
6,015.93
013-0000-55700-00
USA LIFT - Service
On Site Services
03/31/2023
3,547.92
013-0000-55700-00
USA LIFT - Service
On Site Services
03/31/2023
3,306.50
013-0000-71000-00
GSI Systems, Inc
Camera additions to para-transit fleet as well as upgrade for Wi
03/31/2023
15,941.94
0000092311
Subtotal for Divison: 0000
22,796.36
Subtotal for Fund 013
22,796.36
014-0000-51000-00
Disposal Pros
Removal of Debris, Clean, Sanitize - 461 Monmouth Blvd
04/25/2023
165.00
014-0000-64500-00
Galesburg Electric, Inc.
Auger Bits
04/25/2023
32.20
014-0000-64500-00
Galesburg Electric, Inc.
Locator Repair
04/25/2023
34.32
014-0000-64500-00
Galesburg Electric, Inc.
Supplies to change photoeye lights - Linwood/Monmouth Blvd
04/25/2023
57.86
014-0000-64500-00
Galesburg Electric, Inc.
Marking Paint
04/25/2023
205.68
014-0000-64500-00
Galesburg Electric, Inc.
Marking Flags, Supplies to reapir lights
04/25/2023
71.22
014-0000-64500-00
Galesburg Electric, Inc.
Marking Flags, Batteries, Toggle Saftey Cover
04/25/2023
57.96
014-0000-64500-00
Galesburg Electric, Inc.
Outlets, Wall Anchors
04/25/2023
97.80
014-0000-64500-00
Galesburg Electric, Inc.
Flash Light
04/25/2023
69.00
014-0000-64500-00
Lawson Products, Inc.
Rack, Stand, Drawers for parts
04/25/2023
396.11
014-0000-64500-00
Vulcan, Inc.
RR Median Signs
04/25/2023
771.84
014-0000-64500-00
Lawson Products, Inc.
Machine Nuts, Washer Asst
04/25/2023
146.15
014-0000-66000-00
Galesburg Builders Supply, Inc.
Rebar
04/25/2023
70.00
014-0000-66000-00
Faribo Manufacturing Co.
Globes for Chambers St
04/25/2023
800.24
014-0000-66000-00
Roanoke Concrete Products Co
Controlled low strength material (CLSM) supply for 2023
04/25/2023
1,270.75
0000092337
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 5
Back to Agenda
Account Number
014-0000-66000-00
014-0000-66000-00
014-0000-66000-00
016-0000-51500-00
018-0000-51000-00
018-0000-62500-00
018-0000-62500-00
018-0000-62500-00
018-0000-62500-00
018-0000-62500-00
018-0000-65500-00
018-0000-66000-00
018-0000-78050-00
019-0000-20102-00
019-1905-47755-00
019-1905-51000-00
019-1905-51500-00
019-1905-54500-00
019-1905-59528-00
019-1905-59537-00
019-1910-55700-00
Vendor
Description
Roanoke Concrete Products Co Controlled low strength material (CLSM) supply for 2023
Roanoke Concrete Products Co Pea Gravel 6.44
Roanoke Concrete Products Co Controlled low strength material (CLSM) supply for 2023
Subtotal for Divison: 0000
Subtotal for Fund 014
Gatehouse Media Advertisment - Notice to Bidders - Acct#857927
Subtotal for Divison: 0000
Civic Solutions LLC
Coe Equipment, Inc
Nichols Diesel Service, Inc.
Pomp's Tire - Galesburg
Coe Equipment, Inc
Coe Equipment, Inc
Zarnoth Brush Works, Inc
Core & Main
Bruner, Cooper and Zuck, Inc.
CenturyLink
Mission Square
US Sterling Capital Corp., Inc.
WGIL/WAAG/WLSR, Inc.
Leif Erickson
Galesburg Community Foundation
Knox Civic Center Authority
Helm Mechanical / Helm Service
Subtotal for Fund 016
04/17 - 05101 - Public Works Admin,Management Oversight Services
Involute Blade #131
Radiator # 13 1
Tires #100
Spacer #131
Debris Hose #131
Brooms, Gutter Brooms
Inlet Frames, Backs and Grates
Carl Sandburg Drive Storm Sewer Design
Subtotal for Divison: 0000
Subtotal for Fund 018
04/23 Services Acct#304035525
Subtotal for Divison: 0000
05/23 OPEB Contributuions
First Community Bank
03/23 Radio Ads
Meals -Fuel -Tolls -Training Ballfield Maint - Mishwaka IN LErickso
02/23 - 2% Hotel/Motel Taxes
02/23 - 2% Hotel/Motel Taxes
Subtotal for Divison: 1905
Furnish and Install New Refrigerant Compressor
Date Amount PO No
04/25/2023
523.25
04/25/2023
192.56
04/25/2023
1,831.38
6,793.32
6,793.32
04/25/2023
487.51
487.51
487.51
04/25/2023
405.67
04/25/2023
895.70
04/25/2023
910.47
04/25/2023
370.32
04/25/2023
884.59
04/25/2023
720.57
04/25/2023
3,012.00
04/25/2023
7,190.00
04/25/2023
14,386.94
28,776.26
28,776.26
04/25/2023
602.77
602.77
04/25/2023
671.25
04/25/2023
182.79
04/25/2023
583.00
04/25/2023
106.91
04/25/2023
16,803.15
04/25/2023
8,843.75
27,190.85
04/25/2023
4,044.95
0000092337
0000092337
0000092422
0000092403
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 6
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
Subtotal for Divison: 1910
4,044.95
019-1911-55700-00
Johnson Controls Fire Protection LP
Annual Test/Inspection of Sprinkler System -ACCT#375-00590290
04/25/2023
424.57
019-1911-55700-00
Kone, Inc
Repair of Elevator - PSB
04/25/2023
583.97
019-1911-55700-00
Neil Thomas Plumbing & Heating, h
Repair of Mens Urinal - PSB
04/25/2023
1,297.10
019-1911-57500-00
Aramark Uniform Serv. Inc.
04/23 Service
04/25/2023
26.70
019-1911-65000-00
Office Specialists, Inc.
Credit INV#1142323-0
04/25/2023
-3.00
019-1911-66000-00
Galesburg Electric, Inc.
Diffuser Prismatic Lens
04/25/2023
110.88
Subtotal for Divison: 1911
2,440.22
019-1915-55700-00
Johnson Controls Security Solutions
05/23 - 07/23 - Service Acct#01300115404891
04/25/2023
344.57
019-1915-55700-00
Johnson Controls Fire Protection LP
Annual Service - 3500 Lincoln Park Dr Acct#375-25810740
04/25/2023
768.82
019-1915-55700-00
Four Seasons Pest Control
04/23 Service
04/25/2023
40.00
019-1915-55700-00
Royal Cleaning Services
04/23 - Janitorial Services
04/25/2023
559.00
019-1915-55700-00
Four Seasons Pest Control
04/23 Service
04/25/2023
30.00
019-1915-57500-00
Aramark Uniform Serv. Inc.
04/23 Service
04/25/2023
67.66
019-1915-57500-00
Aramark Uniform Serv. Inc.
04/23 Service
04/25/2023
67.66
019-1915-61000-00
Office Specialists, Inc.
Toner
04/25/2023
143.54
019-1915-61000-00
Office Specialists, Inc.
Toner, Copy Paper, Ruled Paper
04/25/2023
147.59
019-1915-62500-00
Martin, Inc
Clevis #541
04/25/2023
45.17
019-1915-62500-00
Yemm Chevrolet, Inc-Geo
Bumpers #532
04/25/2023
135.48
019-1915-62500-00
Martin, Inc
Shaft #515
04/25/2023
139.57
019-1915-62500-00
Advance Auto Parts
Filter Kit #515
04/25/2023
69.03
019-1915-62500-00
Advance Auto Parts
Oil Filter #532
04/25/2023
2.62
019-1915-62500-00
Advance Auto Parts
Filter Kit #541
04/25/2023
18.89
019-1915-62500-00
Martin, Inc
U-Joint#539
04/25/2023
189.01
019-1915-62500-00
Martin, Inc
Gauge Wheel Arms #541
04/25/2023
83.76
Subtotal for Divison: 1915
2,852.37
019-1920-51500-00
All Star Pro Golf
Golf Scorecards
04/25/2023
558.54
019-1920-55700-00
Four Seasons Pest Control
04/23 Service
04/25/2023
20.00
019-1920-57500-00
Aramark Uniform Serv. Inc.
04/23 Service
04/25/2023
39.75
019-1920-57500-00
Aramark Uniform Serv. Inc.
04/23 Service
04/25/2023
39.75
019-1920-64000-00
Cutter & Buck
Misc Apparel
04/25/2023
1,651.28
019-1920-64125-00
Smithfield Direct, LLC
Misc Concessions
04/25/2023
80.00
019-1920-64125-00
Butch's Pizza Inc.
Misc Concession Supplies
04/25/2023
41.25
019-1920-64125-00
Atlantic Coca-Cola
Misc Concessions
03/28/2023
490.17
019-1920-64125-00
Atlantic Coca-Cola
Misc Concession Supplies
04/11/2023
89.72
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 7
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
019-1920-64125-00
Atlantic Coca-Cola
Misc Concession Supplies
04/11/2023
166.84
019-1920-64125-00
Atlantic Coca-Cola
Misc Concessions
04/25/2023
302.38
019-1920-64125-00
Atlantic Coca-Cola
Misc Concessions
04/25/2023
604.70
019-1920-64125-00
Atlantic Coca-Cola
Misc Concessions
04/25/2023
493.73
019-1920-64125-00
Smithfield Direct, LLC
Misc Concessions
04/25/2023
120.00
019-1920-65000-00
Office Specialists, Inc.
Trash Bags
04/25/2023
36.33
019-1920-65500-00
Dultmeier Sales LLC Dixon
Valves, Hand Pumps, Clamps Fittings,
Nozzles
04/25/2023
799.33
Subtotal for Divison: 1920
5,533.77
019-1930-64125-00
Atlantic Coca-Cola
2022 Rebate Lake Storey Beach
12/31/2022
-106.00
019-1930-64125-00
Atlantic Coca-Cola
2022 Rebate Bunker Links Golf
12/31/2022
-1,494.00
Subtotal for Divison: 1930
-1,600.00
019-1935-55700-00
Four Seasons Pest Control
04/23 Service
04/25/2023
35.00
019-1935-57500-00
Aramark Uniform Serv. Inc.
04/23 Service
04/25/2023
454.48
019-1935-57500-00
Aramark Uniform Serv. Inc.
04/23 Service
04/25/2023
454.48
019-1935-65000-00
Office Specialists, Inc.
Oven Cleaner, Foaming Soap
04/25/2023
61.73
019-1935-65000-00
Office Specialists, Inc.
Nitrile Gloves
04/25/2023
24.35
Subtotal for Divison: 1935
1,030.04
019-1940-64000-00
Sports Depot Inc
T-Shirts - G-Force Volleyball
04/25/2023
669.75
019-1940-64125-00
Atlantic Coca-Cola
2022 Rebate Lake Storey Ball Fields
12/31/2022
-86.00
Subtotal for Divison: 1940
583.75
019-1945-55700-00
Four Seasons Pest Control
04/23 Service
04/25/2023
20.00
Subtotal for Divison: 1945
20.00
019-1950-55700-00
Four Seasons Pest Control
04/23 Service
04/25/2023
25.00
019-1950-55700-00
Western Specialty Contractors
Repair and Sealing of Waterslide
Steps at Lakeside Waterpark
04/25/2023
3,435.00
Subtotal for Divison: 1950
3,460.00
019-1955-55700-00
Four Seasons Pest Control
04/23 Service
04/25/2023
20.00
Subtotal for Divison: 1955
20.00
019-1960-55700-00
Four Seasons Pest Control
04/23 Service
04/25/2023
20.00
019-1960-64125-00
Atlantic Coca-Cola
2022 Rebate Hawthorne Gym
12/31/2022
-46.00
019-1960-64125-00
Atlantic Coca-Cola
Misc Concessions
02/01/2023
227.15
Subtotal for Divison: 1960
201.15
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 8
Back to Agenda
Account Number Vendor
019-1965-57500-00
019-1965-57500-00
019-1965-65500-00
019-1965-65500-00
Aramark Uniform Serv. Inc.
Aramark Uniform Serv. Inc.
Scott Equipment, LLC
Scott Equipment, LLC
Description
04/23 Service
04/23 Service
Weed Eater Bump Spools
Weed Eater Bump Covers
Subtotal for Divison: 1965
Date Amount PO No
04/25/2023
36.74
04/25/2023
36.74
04/25/2023
50.89
04/25/2023
40.40
164.77
Subtotal for Fund 019 46.544.64
020-0000-20102-00
CenturyLink
04/23 Services Acct#304035525
04/25/2023
64.21
020-0000-52300-00
West Central FS, Inc
03/23 Heat Services ID#0316852
04/25/2023
70.38
020-0000-55500-00
Nichols Diesel Service, Inc.
State & Fed Testing #351
03/31/2023
40.41
020-0000-55700-00
Howe Overhead Doors, Inc.
Service Door & Operator - Airport
04/25/2023
135.00
020-0000-62500-00
Martin, Inc
Sealing Washer #352
04/25/2023
1.86
020-0000-62500-00
Martin, Inc
Filter Kit #352
04/25/2023
68.74
020-0000-62500-00
Martin, Inc
Hydraulic Filter, Filter Housing #352
04/25/2023
578.60
020-0000-62500-00
Advance Auto Parts
Filter Kit #352
04/25/2023
82.39
020-0000-62500-00
Bedwell Farm Equipment
Yoke - #360
04/25/2023
203.11
Subtotal for Divison: 0000
1,244.70
Subtotal for Fund 020
1,244.70
023-0000-51500-00
Gatehouse Media
Advertisment - Notice to Bidders - Acct#857927
04/25/2023
153.09
023-0000-61800-00
Office Specialists, Inc.
Chair
04/25/2023
419.04
023-0000-83100-00
Disposal Pros
Removal of Debris, Clean, Sanitize - 461 Monmouth Blvd
04/25/2023
3,135.00
023-0000-83100-00
Basio Plumbing Heating & Cooling
Water Heater - 377 Lombard
04/25/2023
1,505.75
023-0000-83100-00
Gibbs Construction
Removed and Replaced Steps, Sidewalk - 749 Maple Ave
04/25/2023
3,800.00
Subtotal for Divison: 0000
9,012.88
Subtotal for Fund 023
9,012.88
024-0000-51000-00
Civic Solutions LLC
04/17 - 05101 - Public Works Admin,Management Oversight Service,
04/25/2023
405.67
024-0000-51000-00
PGAV Planners LLC
Professional Services for Creating TIF 6
04/25/2023
3,150.00
024-0000-59535-00
Knox Co. Area Partnership for Econ,
KCAP Semi -Annual Investment
04/25/2023
77,500.00
024-0000-66500-00
Galesburg Electric, Inc.
DIN Rail
04/25/2023
19.55
024-0000-66500-00
Galesburg Electric, Inc.
Sealtite, Handy Boxs, GFCI Receptacle, Chase Nip
04/25/2023
21.00
024-0000-83100-00
Galesburg Museums, Inc
05/23 Grant Payment - Disovery Depot
04/25/2023
5,000.00
024-0000-88300-00
Breslin's Floor Covering, Inc
05/23 Parking Lot Lease
04/25/2023
587.43
0000092386
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 9
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
Subtotal for Divison: 0000 86,683.65
Subtotal for Fund 024
86,683.65
030-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal - Transit Fixed Route (370) - Jan to Dec
04/25/2023
49.39
030-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal -Transit HandiVan (320) - Jan to Oct 2026
04/25/2023
18.29
030-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal -Transit Fixed Route (370) - Jan to Dec 2
04/25/2023
49.39
030-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal -Transit Fixed Route (370) - Jan to Oct 2
04/25/2023
41.16
030-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal - Transit HandiVan (320) - Jan to Dec 202
04/25/2023
21.95
030-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal -Transit HandiVan (320) - Jan to Dec 2025
04/25/2023
21.95
030-0000-20102-00
CenturyLink
04/23 Services Acct#304035525
04/25/2023
188.68
Subtotal for Divison: 0000
390.81
030-0320-47755-00
Mission Square
05/23 OPEB Contributuions
04/25/2023
61.25
030-0320-51500-00
RFDesign
Replacement Transit Graphic
04/25/2023
210.00
030-0320-55800-00
KnowBe4, Inc
3 year KnowBe4 Renewal - Transit HandiVan (320) - Nov to Dec 20.
04/25/2023
3.66
030-0320-61700-00
Office Specialists, Inc.
Monitors, Keyboard-Mouse,USB Hub,UPS,Speakers,PCs,License,M,
04/25/2023
898.50
030-0320-62500-00
Napa Auto Parts
Exhaust Clamps
03/31/2023
41.90
030-0320-62500-00
Napa Auto Parts
Bracketed Caliper, Core Deposit
03/31/2023
153.15
030-0320-62500-00
Napa Auto Parts
Fleet Pads
03/31/2023
102.38
030-0320-62500-00
Napa Auto Parts
Bearings
03/31/2023
29.78
030-0320-62500-00
Napa Auto Parts
Bearing Set, Bearings, Oil Seal
03/31/2023
58.09
030-0320-62500-00
Napa Auto Parts
Brake Pad, Brake Rotors, Oil Seals, Bearings
03/31/2023
813.06
030-0320-62500-00
Napa Auto Parts
Fleet Pads, Service Rotors,
03/31/2023
389.05
030-0320-62500-00
Napa Auto Parts
Tie Rods, Steering Stabilizer
03/31/2023
328.85
030-0320-62500-00
TForce Freight Inc 10804
Safety Belts
03/31/2023
178.61
030-0320-62500-00
Napa Auto Parts
Axle Shaft Gasket
03/31/2023
19.19
030-0320-62500-00
Napa Auto Parts
Reducer
03/31/2023
30.57
030-0320-62500-00
Napa Auto Parts
Mat Pads
03/31/2023
123.99
030-0320-62500-00
Napa Auto Parts
Fleet Pads, Service Rotors
03/31/2023
416.24
030-0320-62500-00
Napa Auto Parts
Oil Seal
03/31/2023
24.22
030-0320-62500-00
O'Reilly Auto Parts
Thread Lock
03/31/2023
27.99
030-0320-62500-00
Napa Auto Parts
Rear Axle Cov
03/31/2023
10.14
030-0320-62500-00
Napa Auto Parts
Tie Rod Tool
03/31/2023
24.99
030-0320-62500-00
Napa Auto Parts
Caliper
03/31/2023
153.15
030-0320-62500-00
O'Reilly Auto Parts
License LT
04/25/2023
9.26
030-0320-62500-00
Napa Auto Parts
Oil Seal
03/31/2023
32.04
0000092437
0000092437
0000092437
0000092437
0000092437
0000092437
0000092437
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 10
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
030-0320-62500-00
Napa Auto Parts
Brake Rotor
03/31/2023
250.80
030-0320-62510-00
Herr Petroleum Corp
141.2 Gal Reg Ethanol
03/31/2023
407.07
0000092348
030-0320-62510-00
Herr Petroleum Corp
327.9 Gal Reg Ethanol
03/31/2023
933.84
0000092348
030-0320-62510-00
Herr Petroleum Corp
271.5 Gal Reg Ethanol
03/31/2023
782.71
0000092348
Subtotal for Divison: 0320
6,514.48
030-0370-47755-00
Mission Square
05/23 OPEB Contributuions
04/25/2023
61.25
030-0370-51000-00
Johnson Controls Fire Protection LP
Annual Service - 1025 Monmouth Blvd -Acct#375-27878858
04/25/2023
380.00
030-0370-55500-00
Nichols Diesel Service, Inc.
State & Fed Testing #459
03/31/2023
40.41
030-0370-55700-00
Lambasio, Inc.
Repair Valves for Bus Wash Station
03/31/2023
275.00
030-0370-55700-00
First Glass, Inc.
Seal of Leaking Window
03/31/2023
550.00
030-0370-55700-00
Galesburg Termite & Pest Control In
03/23 Services
03/31/2023
45.00
030-0370-55700-00
Galesburg Termite & Pest Control In
04/23 Semi Monthly Service
04/25/2023
45.00
030-0370-55800-00
KnowBe4, Inc
3 year KnowBe4 Renewal - Transit Fixed Route (370) - Nov to Dec
04/25/2023
8.23
0000092437
030-0370-57500-00
Cintas, Inc
04/23 Services
04/25/2023
198.65
030-0370-57500-00
Cintas, Inc
04/23 Services
04/25/2023
171.52
030-0370-61700-00
Office Specialists, Inc.
Monitors, Keyboard-Mouse,USB Hub,UPS,Speakers,PCs,License,M,
04/25/2023
898.50
030-0370-62500-00
Thompson Truck & Trailer, Inc
Seal Assembly, O-Ring, Retaining Plate, Bolt
04/25/2023
167.22
030-0370-62500-00
Napa Auto Parts
Bulk Exhaust Hanger
03/31/2023
54.90
030-0370-62500-00
Napa Auto Parts
Radiator Caps
04/25/2023
7.19
030-0370-62500-00
Eastern Iowa Tire
Tire Repair
03/31/2023
574.50
030-0370-62500-00
Gillig
O-Ring
03/31/2023
1,842.67
030-0370-62500-00
Gillig
O-Ring
03/31/2023
37.36
030-0370-62500-00
Ford of Galesburg
Wire Harnesses
03/31/2023
36.22
030-0370-65500-00
RILCO Fluid Care
Antifreeze, Rimula
03/31/2023
2,395.20
030-0370-65500-00
Napa Auto Parts
Antifreeze
04/25/2023
8.99
030-0370-66500-00
Napa Auto Parts
Tool Socket Set
03/31/2023
158.77
Subtotal for Divison: 0370
7,956.58
Subtotal for Fund 030 14,861.87
032-0000-71000-00 OSCAR Telecom Inc Removal and Instalation of Camera Video Systems in Vehicles 03/31/2023 725.00
Subtotal for Divison: 0000 725.00
Subtotal for Fund 032 725.00
054-0000-20103-00 CAD Construction Exterior & Structural Repairs of Hawthorne Pool Bldg 04/25/2023-27,811.58
054-0000-76000-00 CAD Construction Exterior & Structural Repairs of Hawthorne Pool Bldg 04/25/2023 278,115.75 0000092256
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 1 I
Back to Agenda
Account Number Vendor
Description
054-0000-76000-00 Klingner & Associates, P.C. - Archit Professional services for HVAC replacement in PSB, 150 S Broad S
Subtotal for Divison: 0000
Subtotal for Fund 054
057-0000-51000-00
057-0000-71000-00
058-0000-51000-00
058-0000-51000-00
058-0000-51000-00
061-0000-10704-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
US Sterling Capital Corp., Inc.
Qubit Networks
US Sterling Capital Corp., Inc.
Great Eastern Mgmt., Inc.
Great Eastern Mgmt., Inc.
Sebis Postage
POLLY BEAMS
MARGARET BENT
BRIAN ALDERSON
KAREN CARRINGTON MUSCI
PATRICK COATE
LAWRENCE BRIGGS
JAMMIE DAVIDSON
PATRICIA GODSIL
JOHN HAWKINSON
DAVID OLLMAN
CHERYLJOHNSON
JESSIE MCDANIEL
RICHARD LAYTON SR
DANIEL MIDDAUGH
PHILIP REED
CHARLES HAWKINSON
FC ALLSTATE INSURANCE LLC
CHARLES HAWKINSON
First National Bank
Citywide network equipment replacement
Subtotal for Divison: 0000
Subtotal for Fund 057
First State Bank
Traditional Bank
One World Bank
Subtotal for Divison: 0000
Subtotal for Fund 058
04/23 - Postage for UB Bills
Refund Check 043650-000, 1360 E FREMONT ST
Refund Check 022731-001, 636 E BERRIEN ST
Refund Check 023124-002, 461 S CHAMBERS ST
Refund Check 065058-000, 540 MATHEWS ST A
Refund Check 045279-001, 2148 SODHI AVE
Refund Check 012085-000, 1050 N ACADEMY ST
Refund Check 058191-000, 1097 W BERRIEN ST
Refund Check 011491-000, 1556 N CEDAR ST
Refund Check 062116-000, 1978 N HENDERSON ST
Refund Check 015435-001, 1329 MOSHIERAVE
Refund Check 051883-000, 1818 MAPLE AVE
Refund Check 063555-000, 514 BANDY AVE
Refund Check 046671-000, 995 HAWKINSON AVE
Refund Check 063145-001, 1567 EDGEBROOK DR
Refund Check 055961-001, 1274 FLORENCE AVE
Refund Check 020530-010, 645 WILLARD ST
Refund Check 063562-000, 454 N HENDERSON ST
Refund Check 020530-010, 645 WILLARD ST
Date Amount PO No
04/25/2023
1,011.00
251,315.17
251,315.17
04/25/2023
246.34
04/25/2023
282,167.39
282,413.73
282,413.73
04/25/2023
120.33
04/25/2023
241.97
04/25/2023
241.97
604.27
604.27
04/25/2023
7,500.00
04/24/2023
102.54
04/24/2023
81.06
04/12/2023
113.50
04/12/2023
8.48
04/14/2023
13.23
04/21/2023
16.04
04/13/2023
46.66
04/21/2023
17.77
04/14/2023
87.55
04/21/2023
75.54
04/24/2023
58.50
04/24/2023
87.04
04/13/2023
97.56
04/24/2023
83.61
04/21/2023
72.04
04/24/2023
49.68
04/13/2023
80.87
04/13/2023
68.87
0000092206
0000092368
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 12
Back to Agenda
Account Number Vendor Description Date Amount PO No
061-0000-20101-00
DONNA FIELDS
Refund
Check 012903-000, 1225 JEFFERSON ST
04/24/2023
12.37
061-0000-20101-00
MARIA MERTZ
Refund
Check 044541-001, 1508 N CHERRY ST
04/13/2023
39.88
061-0000-20101-00
ZAN CARTER
Refund
Check 020040-005, 439 E NORTH ST
04/21/2023
88.87
061-0000-20101-00
CAROLYN LONGGREAR
Refund
Check 062154-000, 1383 N WEST ST
04/21/2023
69.53
061-0000-20101-00
FELIPE OCAMPO
Refund
Check 060274-000, 1138 BEECHERAVE
04/14/2023
44.84
061-0000-20101-00
KLASSY KIDS & MORE
Refund
Check 054059-000, 1055 N HENDERSON ST
04/21/2023
98.83
061-0000-20101-00
PEGGY LYTLE
Refund
Check 059399-000, 1940 INDIANA DR
04/21/2023
47.11
061-0000-20101-00
TERESAINNESS
Refund
Check 048031-022,1644 INDIANADR
04/21/2023
115.78
061-0000-20101-00
RENTCO LLC
Refund
Check 065568-000, 797 N SEMINARY ST
04/13/2023
124.73
061-0000-20101-00
ROBERT MILLER
Refund
Check 052875-000, 1315 N CEDAR ST
04/13/2023
102.89
061-0000-20101-00
DANIEL TEEL
Refund
Check 014941-003, 1684 N KELLOGG ST
04/13/2023
31.56
061-0000-20101-00
DEBBY WILKERSON ESTATE
Refund
Check 052803-001, 2017 CHRISTINE DR
04/21/2023
78.61
061-0000-20101-00
JEFFREY VAN FLEET
Refund
Check 065834-000, 2495 DANIEL DR SOUTH
04/13/2023
53.61
061-0000-20101-00
CONSTANCE SWANSON ESTATE
Refund
Check 015286-000, 170 HAWKINSON AVE
04/21/2023
84.71
061-0000-20101-00
MASON WHITTEN
Refund
Check 065103-000, 1209 GARDEN LN
04/13/2023
37.56
061-0000-20101-00
DENNIS WAGES
Refund
Check 043284-000, 1365 MONROE ST
04/24/2023
67.50
061-0000-20101-00
AMY TROPP
Refund
Check 053279-001, 57 SELDEN ST
04/12/2023
64.93
061-0000-20101-00
YANCY STRAHAN
Refund
Check 013839-004, 1873 E MAIN ST
04/13/2023
32.10
061-0000-20101-00
TANYA THEOBALD
Refund
Check 051655-003, 169 E FIFTH ST
04/13/2023
74.39
061-0000-20101-00
ASHLEY PRIMES
Refund
Check 066414-000, 325 S CHAMBERS ST
04/21/2023
104.50
061-0000-20101-00
NICOLE RICHARDSON
Refund
Check 046012-001, 1018 W BERRIEN ST
04/21/2023
125.00
061-0000-20101-00
JUDY TAYLOR
Refund
Check 005400-000, 1218 N BROAD ST
04/13/2023
29.73
061-0000-20101-00
BRENDANUCKLES
Refund
Check 005110-001, 1062 JEFFERSON ST
04/13/2023
31.56
061-0000-20101-00
GARTH MINGO
Refund
Check 058069-000, 966 LOCUST ST
04/21/2023
106.04
061-0000-20101-00
BOBBI STEVENSON
Refund
Check 014704-001, 800 FLORENCE AVE
04/24/2023
192.74
061-0000-20101-00
MARY ORTERY
Refund
Check 012912-000, 580 W SANBORN ST
04/24/2023
17.61
061-0000-20101-00
PAUL STEWART ESTATE
Refund
Check 005217-000, 71 PARK LANE DR
04/21/2023
16.04
061-0000-20101-00
JUDITH TSUKU
Refund
Check 062568-000, 139 SELDEN ST
04/13/2023
88.55
061-0000-20101-00
JOSEPH & ROBIN KUNZER
Refund
Check 006487-000, 275 N SEMINARY ST
04/13/2023
59.78
061-0000-20101-00
ALEC NEAL
Refund
Check 059888-000, 226 BLAINE AVE
04/24/2023
80.00
061-0000-20101-00
VELMAOSBURN
Refund
Check 008201-000,1068 BEECHERAVE
04/24/2023
51.33
061-0000-20101-00
DENISE LEO
Refund
Check 008172-001, 247 N CHERRY ST
04/13/2023
75.38
061-0000-20101-00
DONNA LAWSON ESTATE
Refund
Check 042434-000, 569 E FIFTH ST
04/12/2023
85.77
061-0000-20101-00
MARTHA MAYS
Refund
Check 050126-000, 123 OREN LN
04/13/2023
73.75
061-0000-20101-00
AMANDA SANDERS
Refund
Check 050051-000, 3059 WHITEHAVEN CIR
04/13/2023
47.71
061-0000-20101-00
KLASSY KIDS & MORE
Refund
Check 054059-000, 1055 N HENDERSON ST
04/21/2023
0.57
061-0000-20101-00
LUIS RIVERA
Refund
Check 024284-000, 1779 BAIRD AVE
04/21/2023
9.21
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 13
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
061-0000-20102-00
CenturyLink
04/23 Services Acct#304035525
04/25/2023
258.48
061-0000-47755-00
Mission Square
05/23 OPEB Contributuions
04/25/2023
571.25
061-0000-51000-00
Great Eastern Mgmt., Inc.
The State Exchange Bank
04/25/2023
241.97
061-0000-51000-00
Pace Analytical Services LLC
Fluoride
04/25/2023
26.00
061-0000-51000-00
Civic Solutions LLC
04/17 - 05101 - Public Works Admin,Management Oversight Service,
04/25/2023
3,245.39
061-0000-51000-00
Bruner, Cooper and Zuck, Inc.
Lead Line Replacement Phase VI
04/25/2023
4,213.27
061-0000-51000-00
Klingner & Associates, P.C. - Archit
Preparation of bid documents for removal of Well #1
04/25/2023
530.00
0000092426
061-0000-51000-00
Klingner & Associates, P.C. - Archit
Engineering analysis and mapping study of the water transmission
04/25/2023
42,100.00
0000092401
061-0000-51000-00
US Sterling Capital Corp., Inc.
Main Street Bank
04/25/2023
241.97
061-0000-51000-00
US Sterling Capital Corp., Inc.
Community Bank of Oelwein
04/25/2023
182.14
061-0000-51000-00
SpringbrookSoftware LLC
03/23 CivicPay Services
04/25/2023
182.25
061-0000-51000-00
Tri-City Electric Company of Iowa
2023 MAINTENANCE ASSISTANCE FOR THE WATER DIVISIO:
04/25/2023
2,372.57
0000092388
061-0000-51000-00
Knox County Recorders Office
04/23 Laredo Services
04/25/2023
22.45
061-0000-51010-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
66.00
061-0000-51500-00
Sebis Direct Inc
03/23 UB Printing Costs
04/25/2023
840.12
061-0000-52000-00
American Electric Power
03/23 Services
03/31/2023
7,243.95
061-0000-52300-00
Nicor Gas
03/23 ServiceAcct#14-51-15-5411 6
03/31/2023
3,733.33
061-0000-52300-00
Nicor Gas
03/23 Service Acct#20-72-70-1000 9
03/31/2023
81.53
061-0000-55700-00
Waste Management, Inc.
04/23 Services CustID#9-06892-63006
04/25/2023
114.23
061-0000-55700-00
Waste Management, Inc.
04/23 Services CustID#64537-23004
04/25/2023
20.42
061-0000-57500-00
Royal Cleaning Services
04/23 - Janitorial Services
04/25/2023
510.00
061-0000-61000-00
Office Specialists, Inc.
Copy Paper, Rubberbands, Ruled Paper, Clipboard, Pens
04/25/2023
94.98
061-0000-61700-00
Office Specialists, Inc.
Printer
04/25/2023
850.00
061-0000-62510-00
Herr Petroleum Corp
110.2 Gal Diesel #2
04/25/2023
367.22
0000092354
061-0000-66000-00
Core & Main
Brass Caps
04/25/2023
647.85
061-0000-66000-00
Galesburg Builders Supply, Inc.
PP-2
04/25/2023
193.00
061-0000-66000-00
Core & Main
Pack Joints
04/25/2023
372.36
061-0000-66000-00
Core & Main
Ball Curbs
04/25/2023
1,765.92
061-0000-66000-00
Midstate Manufacturing, Inc.
Quick -Connect Fittings
04/25/2023
459.36
061-0000-66000-00
Roanoke Concrete Products Co
CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVI
04/25/2023
667.50
0000092338
061-0000-68500-00
IDEXX Distribution Inc.
Misc Chemicals
04/25/2023
299.09
Subtotal for Divison: 0000
83,640.21
Subtotal for Fund 061
83,640.21
067-0000-47755-00
Mission Square
05/23 OPEB Contributuions
04/25/2023
13.75
067-0000-51000-00
Knox County Recorders Office
04/23 Laredo Services
04/25/2023
22.45
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 14
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
067-0000-51000-00
SpringbrookSoftware LLC
03/23 CivicPay Services
04/25/2023
91.13
067-0000-51500-00
Sebis Direct Inc
03/23 UB Printing Costs
04/25/2023
420.00
067-0000-59501-00
Knox County Landfill
03/23 Services Acct#121
04/25/2023
30,021.02
067-0000-59502-00
Waste Management, Inc.
04/23 - Refuse Removal
04/25/2023
195,740.92
Subtotal for Divison: 0000
226,309.27
Subtotal for Fund 067 226.309.27
078-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal - City Hall (078) - Jan to Dec 2024
04/25/2023
4,149.59
078-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal - City Hall (078) - Jan to Oct 2026
04/25/2023
3,457.99
078-0000-10701-00
KnowBe4, Inc
3 year KnowBe4 Renewal - City Hall (078) - Jan to Dec 2025
04/25/2023
4,149.59
078-0000-55800-00
KnowBe4, Inc
3 year KnowBe4 Renewal - City Hall (078) - Nov to Dec 2023
04/25/2023
691.60
078-0000-56535-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
363.00
078-0000-56535-00
OSF St Mary Medical Center
Workers Comp - DOS 12/24/22 - Pat#9824518300
04/25/2023
744.80
078-0000-56535-00
OSF St Mary Medical Center
Workers Comp - DOS 08/06/20 ACCT#65374747
04/25/2023
222.30
078-0000-56535-00
OSF Medical Group, Inc.
Workers Comp DOS 03/10/23 Acct# P512004721
04/25/2023
192.48
078-0000-56535-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
214.50
078-0000-56535-00
OSF Occupational Medicine
Workers Comp DOS02/13/23 Acct#00 16949 100
04/25/2023
114.52
078-0000-56535-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
198.00
078-0000-56535-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
214.50
078-0000-56535-00
OSF St Mary Medical Center
Workers Comp -DOS 02/26/23 - Pat#10126694101
04/25/2023
729.21
078-0000-56535-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
181.50
078-0000-56535-00
Advanced Rehab & Sports Medicine
Workers Comp - DOS 03/08/23 - Acct# AA17483618
04/25/2023
219.40
078-0000-56535-00
Advanced Rehab & Sports Medicine
Workers Comp - DOS 03/09/23 - Acct# AA17483618
04/25/2023
219.40
078-0000-56535-00
Advanced Rehab & Sports Medicine
Workers Comp - DOS 03/15/23 - Acct# AA17483618
04/25/2023
235.22
078-0000-56535-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
132.00
078-0000-56535-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
924.00
078-0000-56535-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
16.50
078-0000-56535-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
280.50
078-0000-56535-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
742.50
078-0000-56535-00
James M Kelly, Attorney
02/23 Legal Services
04/25/2023
49.50
Subtotal for Divison: 0000 18,442.60
Subtotal for Fund 078 18.442.60
085-0000-11390-00 Mission Square 05/23 OPEB Contributuions - Assessor 04/25/2023 5.00
085-0000-11390-00 Mission Square 05/23 OPEB Contributuions -Library 04/25/2023 18.33
0000092437
0000092437
0000092437
0000092437
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 15
Back to Agenda
Account Number Vendor
085-0000-11390-00 Mission Square
Description
05/23 OPEB Contributuions - Township
Subtotal for Divison: 0000
Subtotal for Fund 085
Report Total:
Date Amount PO No
04/25/2023 7.50
30.83
30.83
2,893,019.17
AP -Transactions by Account (04/25/2023 - 4:20 PM) Page 16
Back to Agenda
Advance Checks and ACH Payments as of 4/25/2023
Check Date Check #
Vendor Name
Description
Account #
Amount
4/13/2023
5118
J W Summy Contracting Corp.
HUD LBPHC at 418 Pine Street
013-0000-83100
18,800.00
4/13/2023
0
J. Andrew O'Daniel
Mileage -Meals - ICS300 &ICS400 - Springfield IL - AODaniel
001-0000-10706
300.17
4/13/2023
0
J. Andrew O'Daniel
Mileage -Meals -FEMA-Public Info Officer -Rockford IL - AODaniel
001-0000-10706
286.95
4/13/2023
0
James Saathoff
Meals - Basic Firefighter Week 8 - Champaign IL - JSaathoff
001-0000-10706
155.00
4/13/2023
97937
Knox County Recorders Office
File 6 Weed/Trash/Demo Liens
001-0160-51300
75.00
4/13/2023
0
Kyle Holmberg
Meals - Basic Firefighter Week 8 - Champaign IL - KHolmberg
001-0000-10706
155.00
4/13/2023
0
Quadient Leasing USA, Inc
Postage for machine
061-0000-10702
500.00
4/13/2023
5119
Rihan Hotels LLC
HUD LBPHC - Temp Lead Safe Housing - 46 E Losey St
013-0000-83100
420.00
4/13/2023
0
Statham & Long, LLC
02/23 Adjudication
001-0145-51010
783.00
4/13/2023
0
Travis Hanson
Meals - Basic Firefighter Week 8 - Champaign IL - THanson
001-0000-10706
155.00
4/13/2023
0
Tyler Brackett
Meals - Basic Firefighter Week 8 - Champaign IL - TBrackett
001-0000-10706
155.00
4/17/2023
0
Euclid Beverage
Liquor for Golf concessions
019-1920-64125
248.90
4/17/2023
0
G & M Distributors
Liquor for Golf Concessions
019-1920-64125
333.20
4/17/2023
0
IMRF
03/23 IMRF Contributions
001-0000-20311
102,220.99
4/17/2023
0
T TECH
03/23 UB ACH Fees
061-0000-51000
798.54
4/17/2023
0
T TECH
03/23 UB ACH Fees
067-0000-51000
399.27
4/20/2023
0
Bank of Montreal
Alexis Fire Equipment - Flashlights
061-0000-66500
90.66
4/20/2023
0
Bank of Montreal
Sperlins Pizza House - Training Meal - Transit Dept
030-0370-54500
270.52
4/20/2023
0
Bank of Montreal
Blauer - Trial Jobshirt
001-0605-67500
94.98
4/20/2023
0
Bank of Montreal
Birkeys - Cylinder - #582
019-1965-62500
2,026.25
4/20/2023
0
Bank of Montreal
Menards - Batteries, Safety Vest
061-0000-66000
43.95
4/20/2023
0
Bank of Montreal
Galesburg Electric - Bits
001-0450-66500
38.17
4/20/2023
0
Bank of Montreal
Amazon - Vacum Clean Bags
001-0605-65000
30.78
4/20/2023
0
Bank of Montreal
Oriental Trading - Easter Eggs for Egg Hunt
019-1940-64000
648.26
4/20/2023
0
Bank of Montreal
Taylor Made - Golf Balls for Resale
019-1920-64000
139.00
4/20/2023
0
Bank of Montreal
Office Specialists - 03/23 Service
001-0000-20102
2,436.14
4/20/2023
0
Bank of Montreal
Amazon - Thermal Roll Paper for Receipt Printer
061-0000-61700
55.43
4/20/2023
0
Bank of Montreal
IPEA - IPEA State Plumbing 6 HR CEU
001-0306-55000
90.00
4/20/2023
0
Bank of Montreal
Hy-Vee - 23-03 Kitchen Supplies
021-0000-68000
113.69
4/20/2023
0
Bank of Montreal
Thompson - Thermostat, Water Pump
030-0320-62500
233.10
4/20/2023
0
Bank of Montreal
Amazon - GSmith
001-0000-10407
11.95
4/20/2023
0
Bank of Montreal
Ameren - 02/23 Service #6022
030-0000-20102
3,181.15
4/20/2023
0
Bank of Montreal
Advance Auto - Belts
001-0450-65500
43.60
4/20/2023
0
Bank of Montreal
Amazon - Pen Holder
001-0605-61000
8.99
4/20/2023
0
Bank of Montreal
R&W Rope - 23-06 Replacement Accessory Cord
021-0000-66500
297.22
Back to Agenda
4/20/2023
0
Bank of Montreal
Wilson Paper - PSQ Cleaner
001-0445-63000
119.62
4/20/2023
0
Bank of Montreal
Walmart - Donuts for Flagger Training
001-0120-58500
21.85
4/20/2023
0
Bank of Montreal
Lowes - Batteries
019-1945-66000
5.48
4/20/2023
0
Bank of Montreal
Amazon - White Board
030-0320-61000
28.73
4/20/2023
0
Bank of Montreal
Walmart - Batteries
019-1945-65500
19.98
4/20/2023
0
Bank of Montreal
Wyndham Garden - Lodging Urbana Champaign - M Kirgan -
001-0410-54500
100.57
4/20/2023
0
Bank of Montreal
Nartec - Drug Test Kits
001-0510-66500
298.59
4/20/2023
0
Bank of Montreal
Lowes - Power Strip
001-0605-61000
39.98
4/20/2023
0
Bank of Montreal
Menards - Vinyl Tubing
001-0450-65500
7.79
4/20/2023
0
Bank of Montreal
Pilot Spiceland - Fuel - FBINA - VA - DHostens
001-0510-54500
46.62
4/20/2023
0
Bank of Montreal
Harbor Freight - Mechanics Stethoscope, Chain Clamp, Mixing Padd
019-1920-66500
35.97
4/20/2023
0
Bank of Montreal
Amazon - Amazon Membership Fee
001-0510-55000
179.00
4/20/2023
0
Bank of Montreal
Ex Xochimilco - Meals RTAC Conference Dedra Mary Kraig
030-0370-54500
36.17
4/20/2023
0
Bank of Montreal
AirGas - Propane
001-0445-63000
57.07
4/20/2023
0
Bank of Montreal
Menards - Paint and Supplies for Office Door
019-1965-66000
41.84
4/20/2023
0
Bank of Montreal
Zoro - Batteries
001-0605-66500
101.25
4/20/2023
0
Bank of Montreal
Office Specialists - 03/23 Service
067-0000-20102
31.39
4/20/2023
0
Bank of Montreal
Hy-Vee - Drinks for Diversity Meeting
001-0605-68000
11.96
4/20/2023
0
Bank of Montreal
Amazon - Stapler
001-0205-61000
26.38
4/20/2023
0
Bank of Montreal
Verizon Wireless - 02/23 Service
061-0000-20102
106.80
4/20/2023
0
Bank of Montreal
Strictly Tech - Scanner for Finance Customer Service Counter
001-0207-61700
806.06
4/20/2023
0
Bank of Montreal
Advance Auto - Grease Fitting
001-0450-65500
3.24
4/20/2023
0
Bank of Montreal
Walmart - Candy for Pt Staff Recruiting Tables
019-1940-51500
25.58
4/20/2023
0
Bank of Montreal
Occupational Safety - Food Sanitation Certificate
019-1920-54500
7.99
4/20/2023
0
Bank of Montreal
Il State Fire Marshall - Lakeside Rec - IL OSFM Certificate ofOP
019-1945-55700
76.69
4/20/2023
0
Bank of Montreal
Lowes - Couplings
014-0000-66000
10.18
4/20/2023
0
Bank of Montreal
Terminal Supply - Electrical Supplies
001-0445-63000
213.04
4/20/2023
0
Bank of Montreal
Amazon - Sling Bag for AED
030-0370-67500
26.98
4/20/2023
0
Bank of Montreal
Hy-Vee - Purified Water - Central Fire Station
001-0605-65000
10.96
4/20/2023
0
Bank of Montreal
LexisNexis - LexisNexis Subscription
001-0145-55000
86.52
4/20/2023
0
Bank of Montreal
Lowes - Supplies for Boxcar Monuments
014-0000-66000
51.59
4/20/2023
0
Bank of Montreal
Il Enterprise Zone Association - 2023 Membership
001-0305-55000
200.00
4/20/2023
0
Bank of Montreal
Best of Signs - Mangetic Name Plate - Interim Public Works Direc
001-0105-61000
15.86
4/20/2023
0
Bank of Montreal
Circle K - Fuel for City Vehicle - Urbana Il
001-0410-54500
40.83
4/20/2023
0
Bank of Montreal
Office Specialists - 03/23 Service
078-0000-20102
54.83
4/20/2023
0
Bank of Montreal
Lowes - Supplies for Boxcar Monuments
014-0000-66000
98.96
4/20/2023
0
Bank of Montreal
Menards - Misc Tools
001-0450-66500
62.96
4/20/2023
0
Bank of Montreal
Comcast - 03/23 Service
001-0510-54000
19.90
Back to Agenda
4/20/2023
0
Bank of Montreal
Menards - Surge Protector
019-1975-65500
19.99
4/20/2023
0
Bank of Montreal
Farm King - Return Plastic Buckets
019-1920-66000
(38.07)
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #567
019-1920-55500
6.00
4/20/2023
0
Bank of Montreal
Tractor Supply - Rubber Matts for West Boat Dock
019-1915-66000
99.98
4/20/2023
0
Bank of Montreal
Menards - Drywall Supplies for Dispatch Office
030-0320-66000
29.03
4/20/2023
0
Bank of Montreal
Menards - Carb Cleaner for Power Equipment
001-0605-65500
11.28
4/20/2023
0
Bank of Montreal
ELDT - ELDT - Passenger Endorsement GPutnum
030-0370-54500
150.00
4/20/2023
0
Bank of Montreal
Menards - Cap for Marker Holder
019-1965-66000
8.99
4/20/2023
0
Bank of Montreal
Birkeys - Paint #582
019-1965-62500
16.20
4/20/2023
0
Bank of Montreal
Target - Cleaning Supplies
019-1920-65000
51.94
4/20/2023
0
Bank of Montreal
Google You Tube - Monthly Subscription
019-1920-54000
54.99
4/20/2023
0
Bank of Montreal
Farm King - Pliers, Wire Strippers, Hammers
061-0000-66500
92.96
4/20/2023
0
Bank of Montreal
Acushnet - Golf Balls for Resale
019-1920-64000
47.86
4/20/2023
0
Bank of Montreal
03/23 CC Charges ETSB
001-0000-10407
204.38
4/20/2023
0
Bank of Montreal
Amazon - Materials for recruitment Table
001-0550-61700
33.19
4/20/2023
0
Bank of Montreal
Birkeys - Tensioner #582
019-1965-62500
349.79
4/20/2023
0
Bank of Montreal
Morath Welding - 4th St Bridge Railing Materials & Hot Dip
078-0000-56597
4,864.50
4/20/2023
0
Bank of Montreal
Farm King - Braided String
061-0000-66500
13.79
4/20/2023
0
Bank of Montreal
Comcast - 03/23 Service
001-0630-54000
20.00
4/20/2023
0
Bank of Montreal
Connor Company - Saw Blades
061-0000-66500
18.97
4/20/2023
0
Bank of Montreal
Pollard Water - Fire Hydrant Gate Valves
061-0000-66000
1,279.26
4/20/2023
0
Bank of Montreal
EMP - Neonate Disposable Mask
078-0000-67500
3.39
4/20/2023
0
Bank of Montreal
USA Blue Book - Hydrant Extension
061-0000-66000
612.41
4/20/2023
0
Bank of Montreal
Verizon Wireless - 02/23 Service
001-0000-20102
936.14
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #567
019-1920-55500
12.00
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #540
019-1915-55500
8.00
4/20/2023
0
Bank of Montreal
Menards - Disinfectant Wipes
030-0370-62500
18.83
4/20/2023
0
Bank of Montreal
Menards - 23-07 - Pit Boss Smoker - Brooks St Station
021-0000-68000
499.99
4/20/2023
0
Bank of Montreal
Menards - Sewer Caps
061-0000-66000
30.59
4/20/2023
0
Bank of Montreal
LMC Trucks - Return Credit
001-0145-55000
(2.50)
4/20/2023
0
Bank of Montreal
Chipotle - Meal for Training
001-0120-54500
14.14
4/20/2023
0
Bank of Montreal
Lowes - Batteries
061-0000-66000
90.92
4/20/2023
0
Bank of Montreal
Menards - C1ock,Supplies for Shop Office
030-0370-61000
18.97
4/20/2023
0
Bank of Montreal
Amazon - Marking Tags, Ice Scoop, Scoop Holder
019-1920-64125
33.39
4/20/2023
0
Bank of Montreal
Harbor Freight - Shop Lights for Maint Building
020-0000-66000
37.96
4/20/2023
0
Bank of Montreal
Best Western Plus - Hotel for T.H.E. Conference - Champaign IL
001-0410-54500
136.47
4/20/2023
0
Bank of Montreal
Comcast - 03/23 HD Technology Fee #21-46
021-0000-54000
9.95
4/20/2023
0
Bank of Montreal
Kaser - Fuel Indicator #562
019-1920-62500
45.30
Back to Agenda
4/20/2023
0
Bank of Montreal
Hy-Vee Fast & Fresh - Fuel for Chain Saw
019-1975-66000
21.50
4/20/2023
0
Bank of Montreal
Amazon - Highlighters
019-1940-64000
10.28
4/20/2023
0
Bank of Montreal
Office Specialists - 03/23 Service
019-0000-20102
178.95
4/20/2023
0
Bank of Montreal
Amazon - Sandwich Bags for CSO Citations
001-0510-61000
21.01
4/20/2023
0
Bank of Montreal
Target - Materials for Recruitment Table
001-0550-61700
49.99
4/20/2023
0
Bank of Montreal
Menards - Paint For Dispatch Office
030-0320-66000
48.98
4/20/2023
0
Bank of Montreal
SCW - Computer Equipment for GSmith
001-0207-61700
249.11
4/20/2023
0
Bank of Montreal
USPS - Stamps for Golf Shop
019-1920-53000
12.60
4/20/2023
0
Bank of Montreal
MES - 23-05 Chest Ascenders and Mounting Kits
021-0000-66500
193.00
4/20/2023
0
Bank of Montreal
Ameren - 02/23 Service #9015,#6016
019-0000-20102
994.53
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #585
019-1915-55500
9.00
4/20/2023
0
Bank of Montreal
Hot Patch Pay Quantico - Fuel - FBINA - VA - DHostens
001-0510-54500
38.58
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #561
019-1920-55500
20.00
4/20/2023
0
Bank of Montreal
Amazon - Wall Mounted Garden Hose Reel
019-1920-66000
272.42
4/20/2023
0
Bank of Montreal
KC Store Fixtures - Fixtures for Golf Shop
019-1920-66000
46.59
4/20/2023
0
Bank of Montreal
Menards - Alien Tape
030-0320-61000
19.88
4/20/2023
0
Bank of Montreal
Philips 66 - Fuel
061-0000-62510
80.98
4/20/2023
0
Bank of Montreal
Birkeys - Blade Set 4576
019-1915-62500
187.01
4/20/2023
0
Bank of Montreal
The Knot/Wedding Wire - Advertising Online Wedding Venue
019-1905-51500
1,268.19
4/20/2023
0
Bank of Montreal
Illinois Secretary of State - Municipal Plates for Handivan Buse
030-0370-51000
17.00
4/20/2023
0
Bank of Montreal
Amazon - Stickers for Community Events
001-0510-83100
14.99
4/20/2023
0
Bank of Montreal
Allegra - Passes, Lamination of Maps
030-0370-51500
26.40
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #535
019-1915-55500
6.00
4/20/2023
0
Bank of Montreal
Hilton Hotels - Lodging - Training JL
001-0120-54500
147.84
4/20/2023
0
Bank of Montreal
AC McCartney - Repair Kit #549
019-1915-62500
1,595.74
4/20/2023
0
Bank of Montreal
Blauer - Trial Jobshirt
001-0605-67500
169.98
4/20/2023
0
Bank of Montreal
USA Blue Book - Lab Supplies
061-0000-68500
868.25
4/20/2023
0
Bank of Montreal
Amazon - Tennis Balls for Adult Double Leagues
019-1940-64000
157.92
4/20/2023
0
Bank of Montreal
Lowes - Misc Supplies
014-0000-64500
156.85
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #552
019-1920-55500
18.00
4/20/2023
0
Bank of Montreal
Galesburg Lumber - Lumber for Forms
014-0000-66000
204.61
4/20/2023
0
Bank of Montreal
Tractor Supply - Portable Air Tanks
019-1915-66500
109.98
4/20/2023
0
Bank of Montreal
Advance Auto - Brake Clean
014-0000-64500
71.76
4/20/2023
0
Bank of Montreal
Walmart - Hot Dog Supplies
019-1920-64125
29.00
4/20/2023
0
Bank of Montreal
Menards - Cleaning Supplies
019-1920-65000
31.76
4/20/2023
0
Bank of Montreal
Verizon Wireless - 02/23 Service
019-0000-20102
211.98
4/20/2023
0
Bank of Montreal
Menards - Misc Supplies
019-1920-66000
177.12
4/20/2023
0
Bank of Montreal
Amazon - Can Opener
001-0205-61000
11.39
Back to Agenda
4/20/2023
0
Bank of Montreal
VistaPrint - Banner for GFD Community Events
001-0605-51500
258.93
4/20/2023
0
Bank of Montreal
Menards - Supplies for Boxcar Monuments
014-0000-66000
16.17
4/20/2023
0
Bank of Montreal
Amazon - Misc Supplies
001-0205-61000
139.59
4/20/2023
0
Bank of Montreal
Lowes - Flex Coupling
014-0000-66000
5.09
4/20/2023
0
Bank of Montreal
Acushnet - Clothes for Resale
019-1920-64000
826.51
4/20/2023
0
Bank of Montreal
Engrained Brewing CO - Meals RTAC Conference Dedra Mary Kraig
030-0370-54500
79.27
4/20/2023
0
Bank of Montreal
APWA - Job Posting
001-0410-51500
375.00
4/20/2023
0
Bank of Montreal
Tractor Supply - Threaded Rod
030-0370-65500
17.98
4/20/2023
0
Bank of Montreal
AirGas - Torch Tip
001-0445-66500
187.69
4/20/2023
0
Bank of Montreal
Evolution Gun Works - Parts to Replace Slides on Duty Guns
001-0510-65500
229.46
4/20/2023
0
Bank of Montreal
Fastenal - Rivets
030-0370-66000
7.00
4/20/2023
0
Bank of Montreal
Minit Mart - Fuel for taking 53 to IFSI
001-0605-62510
36.50
4/20/2023
0
Bank of Montreal
Amazon - Thermal Roll Paper for Receipt Printer
001-0410-61000
13.86
4/20/2023
0
Bank of Montreal
MTC Communications - Water Treatment Plant Internet
061-0000-54000
89.95
4/20/2023
0
Bank of Montreal
Northfield Inn - Lodging RTAC Spring Confrerence DMannon
030-0370-54500
96.90
4/20/2023
0
Bank of Montreal
Callaway - Golf Clubs for Resale
019-1920-64000
201.31
4/20/2023
0
Bank of Montreal
Napa - Curbox Lid Removal Tool
061-0000-66500
47.79
4/20/2023
0
Bank of Montreal
S&S Industrial Supply - Washer Fluid
001-0000-10801
145.02
4/20/2023
0
Bank of Montreal
Walmart - Misc Supplies for Concessions
019-1920-64125
48.31
4/20/2023
0
Bank of Montreal
Walmart - Decorations for Receptions
001-0410-58500
40.32
4/20/2023
0
Bank of Montreal
Menards - Carriage Bolts for Picnic Tables
019-1915-66000
18.32
4/20/2023
0
Bank of Montreal
Lowes - Tuck Pointers , Concrete, Mortar Mix, Concrete Blocks
014-0000-66000
625.78
4/20/2023
0
Bank of Montreal
Schulte Supply - Marking Paint
061-0000-66000
84.30
4/20/2023
0
Bank of Montreal
Lowes - Carriage Bolts for Picnic Table
019-1915-66000
79.50
4/20/2023
0
Bank of Montreal
Frontier Communications - Water Treatment Plant Phone
061-0000-54000
305.73
4/20/2023
0
Bank of Montreal
Amazon - Return Thermal Rolls for Receipt Printer
061-0000-10407
(129.90)
4/20/2023
0
Bank of Montreal
Inquire Hire - Background Check MW
001-0120-51000
61.22
4/20/2023
0
Bank of Montreal
Menards - Steel Racking Beams
019-1920-66000
89.94
4/20/2023
0
Bank of Montreal
Comcast - 03/23 AV Room Cable
001-0207-54000
5.99
4/20/2023
0
Bank of Montreal
Baymont - Lodging -Clayton
001-0605-54500
301.75
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #519
019-1915-55500
2.00
4/20/2023
0
Bank of Montreal
Menards - Training Prop Materials
001-0605-66500
64.88
4/20/2023
0
Bank of Montreal
Ameren - 02/23 Service #5008, #1003, #7007
019-0000-20102
5,369.51
4/20/2023
0
Bank of Montreal
Schulte Supply - Custom Marking Flags
061-0000-66000
538.00
4/20/2023
0
Bank of Montreal
Walmart - Coffee, Sugar
019-1910-65000
51.00
4/20/2023
0
Bank of Montreal
Breeze Courier - Ad Notice to Bidders
001-0160-51500
11.40
4/20/2023
0
Bank of Montreal
WAWA- Fuel - FBINA - VA - DHostens
001-0510-54500
24.86
4/20/2023
0
Bank of Montreal
Menards - Supplies for Air Compressor
014-0000-64500
166.78
Back to Agenda
4/20/2023
0
Bank of Montreal
AT&T - 03/23 Firstnet Service
001-0510-54000
558.85
4/20/2023
0
Bank of Montreal
Pekin Life Insurance Co - 04/23 Life Insurance Premiums
001-0510-47500
122.10
4/20/2023
0
Bank of Montreal
Hy-Vee - 23-03 Kitchen Supplies
021-0000-68000
118.75
4/20/2023
0
Bank of Montreal
Farm King - Cut off Wheel, Misc Tools
061-0000-66500
60.93
4/20/2023
0
Bank of Montreal
Menards - Tools
001-0450-66500
53.77
4/20/2023
0
Bank of Montreal
Menards - Fast Set Concrete
014-0000-66000
6.68
4/20/2023
0
Bank of Montreal
Amazon - Thermal Roll Paper for Receipt Printer
001-0205-61000
27.72
4/20/2023
0
Bank of Montreal
Lowes - Bolts for Picnic Tables
019-1915-66000
50.89
4/20/2023
0
Bank of Montreal
Menards - Paint Pens for TOT LOT Sign
019-1915-66000
23.92
4/20/2023
0
Bank of Montreal
Iron Spike - Deparment Head Lunch
001-0110-54500
157.78
4/20/2023
0
Bank of Montreal
National Fire Academy - Meals - Brignall Meal Ticket
001-0605-54500
347.84
4/20/2023
0
Bank of Montreal
Menards - Floor Tiles - Forestry Office
019-1915-66000
629.46
4/20/2023
0
Bank of Montreal
Lowes - Water Filter - Fremont Station
001-0605-65000
134.97
4/20/2023
0
Bank of Montreal
Menards - Brass P Trap, Thread Sealant
019-1911-66000
25.98
4/20/2023
0
Bank of Montreal
Menards - Paint Brush, Foam Brush
019-1915-66000
13.96
4/20/2023
0
Bank of Montreal
Office Specialists - 03/23 Service
030-0000-20102
100.52
4/20/2023
0
Bank of Montreal
Walmart - Decorations for Receptions
001-0410-58500
10.98
4/20/2023
0
Bank of Montreal
Caseys - Fuel For PGA Seminar
019-1920-54500
13.29
4/20/2023
0
Bank of Montreal
Lowes - Marking Paint
014-0000-66000
39.92
4/20/2023
0
Bank of Montreal
Amazon - Printer Ink
030-0370-61000
235.49
4/20/2023
0
Bank of Montreal
Amazon - Tall Monitor Mounts
001-0205-61700
101.97
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #549
019-1915-55500
6.00
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #550
019-1920-55500
31.00
4/20/2023
0
Bank of Montreal
Pekin Life Insurance Co - 04/23 Life Insurance Premiums
001-0605-47500
148.50
4/20/2023
0
Bank of Montreal
Northfield Inn - Lodging RTAC Spring Confrerence MFoutch
030-0370-54500
96.90
4/20/2023
0
Bank of Montreal
AirGas - Oxygen Acetylene
001-0445-63000
264.39
4/20/2023
0
Bank of Montreal
Kaser - Muffler, Pre Filter Foam
001-0450-65500
41.32
4/20/2023
0
Bank of Montreal
AirGas - LP for Fork LIft
030-0370-65500
57.07
4/20/2023
0
Bank of Montreal
SQ Lock & Key Shop - Keys for Crash Drawers and Safe
001-0205-61700
30.12
4/20/2023
0
Bank of Montreal
Menards - Plywood for Shop
019-1965-66000
49.08
4/20/2023
0
Bank of Montreal
Gannett Newspaper - Register Mail Subscription
001-0110-55000
7.99
4/20/2023
0
Bank of Montreal
Martin Tractor - Weed Eater Line
019-1965-65000
110.82
4/20/2023
0
Bank of Montreal
Oreilly - Mini Bulb for Veh #57
001-0605-65500
3.86
4/20/2023
0
Bank of Montreal
Galesburg Electric - Bits
001-0450-66500
45.63
4/20/2023
0
Bank of Montreal
Zoro Tools - Fuse Holder #173
001-0445-62500
40.56
4/20/2023
0
Bank of Montreal
DynDNS.com - Managed DNS Express 5 Renewal (1 Month)
001-0207-55800
24.00
4/20/2023
0
Bank of Montreal
Fox Valley Paint - Paint Striper Machine
019-1915-66500
378.99
4/20/2023
0
Bank of Montreal
Amazon - Thermal Roll Paper for Receipt Printer
001-0115-61000
55.43
Back to Agenda
4/20/2023
0
Bank of Montreal
LiveView GPS - GPS
001-0510-55000
39.95
4/20/2023
0
Bank of Montreal
VistaPrint - Banners for Advertising at Golf Course
019-1905-51500
1,233.99
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #583
019-1965-55500
12.00
4/20/2023
0
Bank of Montreal
Menards - WD-40,Coolant Sealer, Brake Fluid
019-1920-65500
24.65
4/20/2023
0
Bank of Montreal
Amazon - Cotton Swabs
001-0510-66500
57.76
4/20/2023
0
Bank of Montreal
Menards - I -Pad Charger Truck 55
001-0605-61000
14.98
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #552
019-1920-55500
6.00
4/20/2023
0
Bank of Montreal
RLI Insurance CO - Notary Application KWinbigler
001-0510-57000
30.00
4/20/2023
0
Bank of Montreal
Harbor Freight - Portable Air Tanks
019-1915-66500
127.97
4/20/2023
0
Bank of Montreal
Amazon - Ribbon Cartridges for Receipt Printer
061-0000-61700
21.90
4/20/2023
0
Bank of Montreal
Menards - Patch and Seal
030-0370-65500
19.68
4/20/2023
0
Bank of Montreal
S&S Industrial Supply - Brake Cleaner
001-0445-63000
30.90
4/20/2023
0
Bank of Montreal
Server Education - Bassett Certification
019-1920-54500
8.99
4/20/2023
0
Bank of Montreal
Sherwin Williams - Paint Rollers, Plastic Tray Liner
019-1910-66000
25.95
4/20/2023
0
Bank of Montreal
Sling - Online Staff Scheduling Software
001-0510-55800
50.75
4/20/2023
0
Bank of Montreal
PH & S - Nitrile Gloves
019-1910-67500
156.00
4/20/2023
0
Bank of Montreal
TLO Trans Union - TLO Program Subscription
001-0510-55800
75.00
4/20/2023
0
Bank of Montreal
Menards - Clock
019-1920-66000
15.99
4/20/2023
0
Bank of Montreal
Advance Auto - Fuel filter, Oil Filter, Spark Plugs
001-0450-65500
21.40
4/20/2023
0
Bank of Montreal
Gannett Newspaper - Monthly Subscription Register Mail
001-0305-55000
1.99
4/20/2023
0
Bank of Montreal
Menards - Wall Patch, Sanding Pads, Pan and Trowel, Door Stop
019-1910-66000
36.42
4/20/2023
0
Bank of Montreal
EMP - Infant BVM Mask
078-0000-67500
3.19
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #565
019-1920-55500
6.00
4/20/2023
0
Bank of Montreal
Farm King - Unleaded and Diesel Fuel Nozzles
019-1920-66000
214.98
4/20/2023
0
Bank of Montreal
Acushnet - Clothes for Resale
019-1920-64000
126.60
4/20/2023
0
Bank of Montreal
Hy-Vee - 23-03 Kitchen Supplies
021-0000-68000
99.04
4/20/2023
0
Bank of Montreal
Lock and Key - Refund Sales Tax KLegate
001-0000-10407
(0.88)
4/20/2023
0
Bank of Montreal
Walmart - Cleaning Supplies for Golf Shop
019-1920-65000
18.26
4/20/2023
0
Bank of Montreal
JB Tools - Tax - MMiller
001-0000-10407
5.76
4/20/2023
0
Bank of Montreal
Walmart - 2nd Sat March Nature Program Supplies
019-1940-64000
27.09
4/20/2023
0
Bank of Montreal
American Planning Association ISS
001-0305-54500
75.00
4/20/2023
0
Bank of Montreal
Verizon Wireless - 02/23 Service
016-0000-20102
1.63
4/20/2023
0
Bank of Montreal
Sherwin Williams - Paint to repair Light Pole - Maple
014-0000-64500
74.31
4/20/2023
0
Bank of Montreal
Menards - Bolts, Thread Sealer
019-1975-65500
7.22
4/20/2023
0
Bank of Montreal
Acushnet - Clothes for Resale
019-1920-64000
1,876.24
4/20/2023
0
Bank of Montreal
Otter.Al - Subscription
001-0110-55000
396.68
4/20/2023
0
Bank of Montreal
ABI Attachments - Replacement Tines for Infield Machine
019-1915-65500
99.08
4/20/2023
0
Bank of Montreal
S&S Industrial Supply - Brake Cleaner
001-0445-63000
92.70
Back to Agenda
4/20/2023
0
Bank of Montreal
Hy-Vee Cpt Selliers Retirement
001-0605-68000
59.99
4/20/2023
0
Bank of Montreal
Wilson - Bus Wash Solution
030-0370-62500
606.93
4/20/2023
0
Bank of Montreal
Walmart - Community Dinner
001-0605-58500
81.07
4/20/2023
0
Bank of Montreal
AC McCartney - Cover #549
019-1915-62500
182.25
4/20/2023
0
Bank of Montreal
Comcast 01/23 - 02/23 IDOT Modem - Final Bill
001-0000-10407
66.56
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #131
018-0000-55500
45.00
4/20/2023
0
Bank of Montreal
Amazon - Materials for Recruitment Table
001-0550-61700
9.99
4/20/2023
0
Bank of Montreal
Galesburg Electric - Light Bulbs
020-0000-66000
16.24
4/20/2023
0
Bank of Montreal
Wilson Paper Company - Cleaning Supplies
014-0000-65000
252.76
4/20/2023
0
Bank of Montreal
IL Tax Increment Association - Spring 2023 Seminar
001-0305-54500
375.00
4/20/2023
0
Bank of Montreal
Northfield Inn - Lodging RTAC Spring Confrerence KBoyton
030-0370-54500
96.90
4/20/2023
0
Bank of Montreal
Sling - Online Staff Scheduling Software
019-1940-55800
100.92
4/20/2023
0
Bank of Montreal
Walmart - Hot Dog Buns
019-1920-64125
6.31
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #356
020-0000-55500
9.00
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #582
019-1965-55500
33.00
4/20/2023
0
Bank of Montreal
AC McCartney - Gasket 4549
019-1915-62500
10.29
4/20/2023
0
Bank of Montreal
Gannett Newspaper - Register Mail Digital Subscription
019-1905-55000
9.99
4/20/2023
0
Bank of Montreal
Kaser Power Equipment - Oil
001-0450-65500
37.20
4/20/2023
0
Bank of Montreal
Menards - Cable Ties, Misc Supples
030-0370-66000
37.32
4/20/2023
0
Bank of Montreal
Harbor Freight - Tools and Supplies for Mowers
019-1965-66500
28.19
4/20/2023
0
Bank of Montreal
Amazon - Door Sticker
019-1920-66000
4.98
4/20/2023
0
Bank of Montreal
UPS Store - Shipping for Repair of Akron Nozzle
001-0605-53000
20.93
4/20/2023
0
Bank of Montreal
Menards - Rug Doctor Rental, Cleaner - Central Fire
001-0605-66000
63.96
4/20/2023
0
Bank of Montreal
Menards - Air Chucks and Couplings for Air Tanks
019-1915-66500
15.95
4/20/2023
0
Bank of Montreal
DynDNS.com - DYN Standard DNS Renewal (1 Month)
001-0207-55800
5.00
4/20/2023
0
Bank of Montreal
Get Go Washington- Fuel - FBINA - VA - DHostens
001-0510-54500
52.57
4/20/2023
0
Bank of Montreal
Menards - Infrared Thermometer
061-0000-66500
34.99
4/20/2023
0
Bank of Montreal
Amazon - Thermal Roll Paper for Receipt Printer
001-0305-61000
13.85
4/20/2023
0
Bank of Montreal
Walmart - Tote for Smoke Detectors Truck 58
001-0605-65000
9.98
4/20/2023
0
Bank of Montreal
Amazon - Stop Signs for Crossing Guards
001-0525-64500
167.85
4/20/2023
0
Bank of Montreal
Marshalls - Fishing Derby Prizes
019-1940-64000
48.94
4/20/2023
0
Bank of Montreal
Oriental Trading - Recuritment Items for PT Staff at Schools
019-1940-51500
35.57
4/20/2023
0
Bank of Montreal
Go Van Goghs - Staff Shirt Embroidery
001-0207-51000
16.00
4/20/2023
0
Bank of Montreal
Lowes - Fasteners
019-1945-65500
0.76
4/20/2023
0
Bank of Montreal
Hilton Hotels - Lodging - Training JP
001-0120-54500
147.84
4/20/2023
0
Bank of Montreal
Menards - Material for Wire Repair from Renovations
019-1911-65000
71.00
4/20/2023
0
Bank of Montreal
Menards - Steel Stock, Plywood
019-1920-66000
150.94
4/20/2023
0
Bank of Montreal
JB Tools - Grease Joint Tool
001-0445-66500
65.93
Back to Agenda
4/20/2023
0
Bank of Montreal
Ameren - 02/23 Service #5691
061-0000-20102
1,037.19
4/20/2023
0
Bank of Montreal
Hy-Vee - Tax - R Hovind
001-0000-10407
1.05
4/20/2023
0
Bank of Montreal
Amazon - GSmith
001-0000-10407
27.98
4/20/2023
0
Bank of Montreal
Menards - PVC Adapters
014-0000-66000
48.63
4/20/2023
0
Bank of Montreal
Galesburg Electric - Light Bulbs, Recycle Lights
019-1910-66000
72.48
4/20/2023
0
Bank of Montreal
Holt Supply Co - Toilet, Parts for Repair
019-1925-66000
247.67
4/20/2023
0
Bank of Montreal
Home Depot - Sawzall Blades
014-0000-66500
197.35
4/20/2023
0
Bank of Montreal
Office Specialists - 03/23 Service
061-0000-20102
337.18
4/20/2023
0
Bank of Montreal
KC Store Fixtures - Golf Shop Fixtures
019-1920-66000
127.11
4/20/2023
0
Bank of Montreal
AWWA - Dues DVandermeer
061-0000-55000
83.00
4/20/2023
0
Bank of Montreal
Holt Supply - Water Fountain Filter
019-1945-66000
89.40
4/20/2023
0
Bank of Montreal
Advance Auto - Fuel Filter,Lube, Spark Plugs, Brake Cleaner
001-0450-65500
147.88
4/20/2023
0
Bank of Montreal
Amazon - Plastic Utensils and American Flags
001-0510-61000
107.73
4/20/2023
0
Bank of Montreal
Harbor Freight - Inverter #573
001-0445-62500
206.98
4/20/2023
0
Bank of Montreal
Amazon - Remote Garage Door Opener - Fremont
001-0605-65000
38.89
4/20/2023
0
Bank of Montreal
Menards - Floor Tiles, Toilet Brush
019-1975-66000
281.75
4/20/2023
0
Bank of Montreal
Inquire HIre - Background Check Rec Employees
001-0120-51000
104.02
4/20/2023
0
Bank of Montreal
Tractor Supply Co - Metal Flats for Repairs
030-0370-65500
41.98
4/20/2023
0
Bank of Montreal
Menards - Extension Cord
019-1945-66000
15.97
4/20/2023
0
Bank of Montreal
Amazon - Floor Mats
019-1910-66500
89.78
4/20/2023
0
Bank of Montreal
Lowes - Cables for Cart Security
019-1920-66000
37.36
4/20/2023
0
Bank of Montreal
Menards - Shelving Materials
019-1920-66000
499.78
4/20/2023
0
Bank of Montreal
Farm King - Rubber Boots - GMackey
061-0000-67500
189.99
4/20/2023
0
Bank of Montreal
AC McCartney - Battery 4549
019-1915-62500
161.17
4/20/2023
0
Bank of Montreal
AWWA - Dues - JBrown
061-0000-55000
83.00
4/20/2023
0
Bank of Montreal
Kaser - Gasket, Chain Loops
001-0450-65500
117.34
4/20/2023
0
Bank of Montreal
Galesburg Electric - Cordless Drill Batteries
061-0000-66500
668.97
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #125
018-0000-55500
40.00
4/20/2023
0
Bank of Montreal
Amazon - Sortkwik
001-0205-61000
11.62
4/20/2023
0
Bank of Montreal
US Cellular - 02/23 Service
061-0000-20102
333.40
4/20/2023
0
Bank of Montreal
Ameren - 02/23 Service #7035, #0034
024-0000-20102
949.24
4/20/2023
0
Bank of Montreal
Menards - Tote Bumphrey Bedding, Misc Supplies
001-0605-65000
30.73
4/20/2023
0
Bank of Montreal
Amazon - Faraday Bags for Electronic Evidence
001-0510-66500
39.56
4/20/2023
0
Bank of Montreal
Crimp Supply - Breaker #173
001-0445-62500
52.50
4/20/2023
0
Bank of Montreal
Lowes - Drill Bit for Nature Programs
019-1940-66000
10.98
4/20/2023
0
Bank of Montreal
Comcast - 03/23 Internet
019-1965-54000
62.95
4/20/2023
0
Bank of Montreal
03/23 CC Charges Library
001-0000-10407
6,957.21
4/20/2023
0
Bank of Montreal
Tractor Supply - Metal Flats for Repairs
030-0370-65500
12.49
Back to Agenda
4/20/2023
0
Bank of Montreal
Philips 66 - Fuel
061-0000-62510
88.01
4/20/2023
0
Bank of Montreal
APWA - Training Materials
001-0410-54500
296.05
4/20/2023
0
Bank of Montreal
Ameren - 02/23 Electricity
001-0000-20102
12,500.00
4/20/2023
0
Bank of Montreal
Walmart - Misc Office Supplies
001-0410-61000
78.00
4/20/2023
0
Bank of Montreal
Schulte Supply - Custom Marking Flags
061-0000-66000
80.70
4/20/2023
0
Bank of Montreal
Hy-Vee - Food for Reception
001-0410-58500
116.47
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #540
019-1915-55500
9.00
4/20/2023
0
Bank of Montreal
Comcast - 03/23 Internet
001-0207-54000
454.85
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #554
019-1920-55500
12.00
4/20/2023
0
Bank of Montreal
Midstate - Filter Cleaning #576
019-1915-55500
9.00
4/20/2023
0
Bank of Montreal
Menards - Screwdriver, Electrical Tape, Sewer Caps, Sewer Pipe
061-0000-66000
69.64
4/21/2023
0
Ameren Illinois
03/23 Electricity #01147-55694
018-0000-20102
173.05
4/21/2023
0
Ameren Illinois
03/23 Electricity #01147-55694
019-0000-20102
14,131.35
4/21/2023
0
Ameren Illinois
03/23 Electricity #01147-55694
061-0000-20102
22,463.83
4/21/2023
0
Ameren Illinois
03/23 Electricity #01147-55694
024-0000-20102
29.82
4/21/2023
0
Ameren Illinois
03/23 Heat #01147-55694
024-0000-20102
51.78
4/21/2023
0
Ameren Illinois
03/23 Electricity #01147-55694
001-0000-20102
10,132.72
4/21/2023
0
Ameren Illinois
03/23 Electricity #01147-55694
020-0000-20102
1,659.28
4/21/2023
0
B1ueCross B1ueShield of Illinois
05/23 Health Insurance Premiums
078-0000-20315
385,174.60
4/21/2023
0
Brittany's Boutique
Minority/Woman owned Business Startup incentive
054-0000-83100
838.78
4/21/2023
0
Brittany's Boutique
Minority/Woman owned Southside Occupancy Assistance Program
054-0000-83100
433.33
4/21/2023
97971
CenturyLink
02/23 Services Acct 4304035525
061-0000-20102
260.63
4/21/2023
97971
CenturyLink
03/23 Services Acct 4304035525
019-0000-20102
555.99
4/21/2023
97971
CenturyLink
03/23 Services Acct 4304035525
020-0000-20102
64.91
4/21/2023
97971
CenturyLink
02/23 Services Acct 4304035525
001-0000-20102
1,559.34
4/21/2023
97971
CenturyLink
03/23 Services Acct 4304035525
061-0000-20102
259.99
4/21/2023
97971
CenturyLink
02/23 Services Acct 4304035525
030-0000-20102
190.78
4/21/2023
97971
CenturyLink
02/23 Services Acct 4304035525
020-0000-20102
65.20
4/21/2023
97971
CenturyLink
03/23 Services Acct #304035525
001-0000-20102
1,556.80
4/21/2023
97971
CenturyLink
02/23 Services Acct #304035525
019-0000-20102
726.05
4/21/2023
97971
CenturyLink
03/23 Services Acct #304035525
030-0000-20102
190.01
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0306-47500
202.26
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
024-0000-47500
24.48
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
023-0000-47500
5.40
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
030-0320-47500
54.00
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0445-47500
36.00
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
017-0000-47500
18.00
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0110-47500
82.20
Back to Agenda
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Vision Insurance Premium
078-0000-20315
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
019-1905-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0510-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0450-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
030-0370-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
019-1920-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0550-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
020-0000-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
067-0000-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0305-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0115-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0410-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0205-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
078-0000-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0207-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
014-0000-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
018-0000-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0000-20102
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0120-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
061-0000-47500
4/21/2023
0
Dearborn National Life Insurance Co.
05/23 Life Insurance Premium
001-0605-47500
4/21/2023
0
G & M Distributors
Liqour for Golf course
019-1920-64125
4/21/2023
0
G & M Distributors
Food for golf course
019-1920-64125
4/21/2023
97972
Illinois Dept of Natural Resources
2023 - Annual License Fee - IDNR Lic Renewals
019-1930-55000
4/21/2023
97972
Illinois Dept of Natural Resources
2023 4 Boats 16' - 26 - IDNR Lic Renewals
019-1930-55000
4/21/2023
97972
Illinois Dept of Natural Resources
2023 25 Boats 16' - IDNR Lic Renewals
019-1930-55000
4/21/2023
0
James Saathoff
Meals - Basic Firefighter Wk 9 - Champaign IL - JSaathoff
001-0000-10706
4/21/2023
0
Kyle Holmberg
Meals - Basic Firefighter Wk 9 - Champaign IL - KHolmberg
001-0000-10706
4/21/2023
0
Quadient Leasing USA, Inc
Postage for machine
061-0000-10702
4/21/2023
0
Stratus Networks, Inc
04/23 Service Acct# 7382
019-0000-20102
4/21/2023
0
Stratus Networks, Inc
04/23 Service Acct# 7382
030-0000-20102
4/21/2023
0
Stratus Networks, Inc
04/23 Service Acct# 7382
001-0000-20102
4/21/2023
0
Stratus Networks, Inc
04/23 Service Acct# 7382
061-0000-20102
4/21/2023
0
Travis Hanson
Meals - Basic Firefighter Wk 9 - Champaign IL - THanson
001-0000-10706
4/21/2023
0
Tyler Brackett
Meals - Basic Firefighter Wk 9 - Champaign IL - TBrackett
001-0000-10706
Grand Total
2,963.35
132.90
417.60
63.00
54.00
72.00
104.40
7.20
1.80
20.46
72.00
50.40
208.80
14.40
61.20
72.00
43.20
9.75
57.60
185.85
216.00
367.10
133.60
30.00
8.00
25.00
155.00
155.00
500.00
305.42
129.90
1,322.68
125.72
155.00
155.00
$ 655,859.42
Back to Agenda
23-1006
COUNCIL LETTER
CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Zoning Amendment of approximately the south 360 feet of Lot 4 of the Benny
Schachtrup Subdivision Phase II, from Single Family (R1C) to Institutional (1).
SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required
public hearing during their April 25, 2023 meeting and on a vote of 5 ayes (Members Cochrane,
Johnson, Lee, McKelvie, Thomas) and zero nays recommended approval. The City Manager and
Director of Community Development concur with the P&Z Commission's recommendation.
BACKGROUND: If the related item on tonight's agenda (Amendment to the Preannexation
Agreement) is approved, this item will move to Final reading at the May 151" Council meeting.
Graham Hospital Association purchased Lot 4 and Outlot A of the Benny Schachtrup Subdivision
Phase 2. They intend on constructing an approximate 13,672 square foot out -patient clinic on
approximately the south 360 feet of Lot 4 of the Benny Schachtrup Subdivision Phase 11. This portion
of the property is currently zoned R1C, Single Family Residential.
The R1C zoning district would allow a Clinic as a Conditional Use if the lot was less than 5 acres, not
more than 50% of the lot was covered by buildings and the buildings were set back from all required
yards an additional foot for each foot of building height. In this situation, the lot is approximately
7.682 acres, more or less, so they are requested a zoning amendment to go to the Institutional (1)
Zoning District which allows a Clinic as a Permissive use.
The purpose of the I District is to accommodate existing and future public buildings and recreational
uses, and other uses having purposes and impacts similar to public buildings. By creation of this
special district, it is the intent of this code to avoid the problems inherent in treating the buildings as
permitted or special uses in zoning districts characterized by uses and structures bearing no similarity
to public and institutional uses and buildings.
Zoning Land Use
North B2, General Business Vacant Land
West R1C-Single Family Retention pond
East CPD, Comprehensive Planned Development District DD home
South R1A-Single Family Residential
In this case, the south property line abuts a residential zoning district, which requires landscaping.
The applicant is proposing continuous shrubs along the parking lot and a mixture of various types of
trees along the south end of the property.
BUDGET IMPACT: There would be no anticipated impact upon the budget if the zoning amendment
is approved.
SUPPORTING DOCUMENTS:
1. Aerial map— General location
2. Zoning amendment ordinance
Prepared by: GUG Page 1 of 1
f�
Community Development Department
Operating Under Council -Manager Government Since 1957
N Seminary St & E Carl Sandburg Dr
Zoning
Feet
290 145 0 290 580 870
Back to Agenda
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WHEREAS, pursuant to a public hearing duly held as required by law, the Planning and
Zoning Commission to the City of Galesburg, Illinois, has reported on a proposition to amend the
Zoning Map of said City as hereinafter set forth;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS:
SECTION ONE:The following described real estate shall be, and the same hereby is, rezoned
from R1C, Single -Family to I, Institutional District:
A part of Lot 4 in Benny Schachtrup Subdivision Phase 2, recorded May 1, 2015 as Document No.
1025457, being a resubdivision of Lot 2 of Benny Schachtrup Subdivision lying in part of the
Northeast Quarter of Section 3, Township 11 North, Range 1 East of the Fourth Principal Meridian,
City of Galesburg, Knox County, Illinois.
Beginning at a concrete monumnet marking the southeast corner of said Lot 4, thence North 88
degrees 49 minutes 10 seconds West 928.80 feet to an iron monument; thence North 01 degrees
24 minutes 19 seconds East 360.00 feet to an iron monument; thence South 88 degrees 49 minutes
10 seconds East 928.30 feet to a point on the west right-of-way line of North Seminary Street;
thence South 01 degrees 38 minutes 46 seconds West along said right-of-way line 360.01 feet to
the Point of Beginning.
The above area described contains 7.682 acres, more or less.
Parcel Identification Numbers (PINS): portion of 99-03-226-008
Commonly known as: VL in the 2000 block of N Seminary St, Galesburg, IL
SECTION TWO: The Zoning Map of the City of Galesburg shall be, and the same hereby is,
changed in accordance with the provisions hereof.
SECTION THREE: All ordinances, or parts of ordinances, in conflict with this ordinance are,
to the extent of such conflict, hereby repealed.
SECTION 3 This ordinance shall be in full force and effect from and after its passage,
approval and publication as provided by law.
Back to Agenda
Approved this day of , 2023, by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
ATTEST:
Kelli R. Bennewitz, City Clerk
Peter Schwartzman, Mayor
Back to Agenda
23-1007
COUNCIL LETTER
CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Ordinance annexing property located at 694 US Highway 150 E.
SUMMARY RECOMMENDATION: The City Manager and Director of Community Development
recommend the City Council approve the ordinance annexing property located at 694 US
Highway 150 E.
BACKGROUND: At the September 19, 2022 meeting, City Council approved the purchase of this
lot from the Knox County Trustee. The property is about .272 acres and contains a dilapidated
manufactured home and enclosed porch that are about 972 square feet. The intent is to
demolish the structures and offer the lot for sale.
The parcel proposed for annexation is currently zoned B2, Highway Business in the County. Per
City ordinance, land annexed to the City is automatically placed in the zoning district most
closely corresponding to that of the County zoning, which will be B2, General Business District.
BUDGET IMPACT: There is no impact on the budget if the annexation ordinance is approved.
SUPPORTING DOCUMENTS:
1. Aerial location map
2. Annexation ordinance
3. Exhibit A legal description
4. Exhibit B annexation plat
Prepared by: GUG Page 1 of 1
i 694 US Highway 150 E
Community Development Department Proposed Annexation
Feet
Operating Under Council -Manager Government Since 1957 75 37.5 0 75 150 225
Back to Agenda
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April 10, 2023
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ORDINANCE NO.
AN ORDINANCE ANNEXING CERTAIN TERRITORY
TO THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS:
WHEREAS, a petition, signed by the legal owner or owners of record of all land within the
territory hereinafter described, has been filed with the City Clerk of the City of Galesburg, Knox
County, Illinois, requesting that said territory be annexed to the City of Galesburg; and
WHEREAS, there are not electors residing within the said territory; and
WHEREAS, the said territory is not within the corporate limits of any municipality but is
contiguous to the City of Galesburg; and,
WHEREAS, legal notices regarding the intention of the City to annex said territory have
been sent to all public bodies required to receive such notice by State statute; and
WHEREAS, all petitions, documents, and other necessary legal requirements are in full
compliance with the statutes of the State of Illinois, specifically 65 ILCS 5/7-1-8; and,
WHEREAS, it is in the best interests of the City of Galesburg that said territory be annexed
thereto.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
KNOX COUNTY, ILLINOIS:
SECTION ONE: That the following described territory, as described in EXHIBIT A,
attached hereto and indicated on an accurate map of the annexed territory, (which is marked
"EXHIBIT B", and is appended to and made a part of this Ordinance) is hereby annexed to the City
of Galesburg, Knox County, Illinois.
SECTION TWO: That the City Clerk is hereby directed to record with the Knox County
Recorder and to file with the Knox County Clerk a certified copy of this Ordinance, together with
the accurate map of the territory annexed appended to said Ordinance.
SECTION THREE: That the City Clerk is hereby directed to record with the Knox
County Recorder an affidavit showing that service of legal notice regarding the intention of the
City to annex said territory was duly made on all public bodies required to receive notice by State
Statute.
SECTION FOUR: That all ordinances or parts of ordinances, in conflict herewith, are
to the extent of such conflict hereby repealed.
SECTION FIVE:That this ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form as provided by law.
Back to Agenda
Approved this day of , 2023, by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Abstain:
Absent:
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
Back to Agenda
EXHIBIT A
Lot 5 bounded by a line beginning at a point located in the centerline of the Galesburg
and Knoxville Road and at a distance of 813 feet measured North 56 degrees 16 minutes
West from the Southeast corner of Southeast Quarter Section 19, Township 11 North,
Range 2 East of the Fourth Principal Meridian according to the Revenue Plat of 1956
Recorded in Volume 8 of Revenue Plats, Page 49 except those parts of said Lot 5 Described
as follows:
Beginning at the Northwest corner of Lot 5 thence running Southwest along the lot line a
distance equivalent to a 33 foot offset from the centerline of Galesburg and Knoxville
Road, thence Southeast parallel to the North lot line 125 feet, thence Northeast along the
lot line a distance equivalent toa 33 foot offset to the centerline of Galesburg and
Knoxville Road, thence Northwest along the North lot line 125 feet back to the point of
beginning.
Total area annexed:.272 + acres
Property Identification Numbers: 10-19-477-008
Commonly known as: 694 US Highway 150 East, Galesburg, IL 61401
Exhibit B
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PLAT OF ANNEXATION TO THE
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OF THE FOLLOWING DESCRIBED PROPERTY
ORDINANCE NO.
0 50 100
SCALE: 1 "= 100'
THAT PART OF THE ABOVE DESCRIBED TRACT NOT PREVIOUSLY HAVING BEEN ANNEXED TO THE
CITY OF GALESBURG, KNOX COUNTY, ILLINOIS:
LOT 5 BOUNDED BY A LINE BEGINNING AT A POINT LOCATED IN THE CENTERLINE OF THE GALESBURG AND
KNOXVILLE ROAD AND AT A DISTANCE OF 813 FEET MEASURED NORTH 56 DEGREES 16 MINUTES WEST FROM
THE SOUTHEAST CORNER OF SOUTHEAST QUARTER OF SECTION 19, TOWNSHIP 11 NORTH, RANGE 2 EAST OF
THE FOURTH PRINCIPAL MERIDIAN ACCORDING TO THE REVENUE PLAT OF 1956 RECORDED IN VOLUME 8 OF
REVENUE PLATS, PAGE 49 EXCEPT THOSE PARTS OF SAID LOT 5 DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF LOT 5 THENCE RUNNING SOUTHWEST ALONG THE LOT LINE
A DISTANCE EQUIVALENT TO A 33 FOOT OFFSET FROM THE CENTERLINE OF GALESBURG AND KNOXVILLE ROAD,
THENCE SOUTHEAST PARALLEL TO THE NORTH LOT LINE 125 FEET, THENCE NORTHEAST ALONG THE LOT LINE
A DISTANCE EQUIVALENT TO A 33 FOOT OFFSET TO THE CENTERLINE OF GALESBURG AND KNOXVILLE ROAD,
THENCE NORTHWEST ALONG THE NORTH LOT LINE 125 FEET BACK TO THE POINT OF BEGINNING.
TOTAL AREA ANNEXED = 0.272 t ACRES.
NO PART OF THE PROPERTY COVERED BY THIS PLAT 1S SITUATED IN A SPECIAL FLOOD HAZARD AREA
AS IDENTIFIED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY.
I, AARON J. GAVIN, D❑ HEREBY CERTIFY THAT THIS PLAT IS A TRUE AND CORRECT REPRESENTATION
OF THE PROPERTY HEREIN DESCRIBED.
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Back to Agenda
23-2027
COUNCIL LETTER
CITY OF GALESBURG
APRIL 17, 2023 - TABLED
AGENDA ITEM: Resolution authorizing the purchase of 435 E Third St.
SUMMARY RECOMMENDATION: The City Manager recommends approval of the resolution to
purchase the property located at 435 E Third St. for $350,000.
BACKGROUND: The Bible Center Church & Rescue Mission purchased a property on N Farnham
St in April 2022. Through a coordinated and planned effort, they managed to have construction
drawings completed and, in a few months, will complete renovations. Once they move into their
new facility, they will no longer need the property at 435 E Third St.
The City is interested in purchasing 435 E Third St and partnering with other agencies to provide
housing for the homeless population. During the previous two years the winter warming shelter
was held at the City's Hawthorne Gym and then at the Knox County Housing Authority's Moon
Towers, also in cooperation with the Salvation Army. The purchase of 435 E Third St will provide
a permanent location for a warming and/or homeless shelter in future years.
BUDGET IMPACT: The Economic Development Fund will be used to purchase the property.
SUPPORTING DOCUMENTS:
1. Aerial map —General location
2. Resolution
3. Purchase Agreement
Prepared by: GUG Page 1 of 1
Back to Agenda
Rescue Mission Lot approximately 111,078 sq ft or 2.55 acres N
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Retail bldg: 12,480 sq ft
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Back to Agenda
Resolution No.
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STREET, GALESBURG, ILLINOIS
WHEREAS, the Bible Center Church & Rescue Mission is the owner of real property
located at 435 E Third Street, in Galesburg, Illinois;
WHEREAS, the City of Galesburg wishes to purchase the lot and building thereon;
WHEREAS, the Bible Center Church & Rescue Mission wishes to sell the lot and building
to the City of Galesburg, Illinois;
WHEREAS, the Bible Center Church & Rescue Mission is willing to sell the real property
to the City of Galesburg for the sum of $350,000.00;
WHEREAS, it is the intent that this building will help in providing housing for the
homeless population in the City of Galesburg;
WHEREAS, the City Council finds that the purchase of this property is in the best
interests of the citizens of Galesburg.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Galesburg, Knox
County, Illinois as follows:
SECTION 1: The foregoing recitals are hereby incorporated in this Resolution as though
fully set forth herein.
SECTION 2: The Mayor, City Clerk, City Manager, and City Attorney are directed to take
any and all action necessary to purchase the following parcel of property:
Legal Description
Lots 4, 5, 6, 9, 10, 11, 12 and 13 of Block 76, Second Southern Addition to the City of
Galesburg, Knox County, Illinois.
PIN: 99-14-307-003
SECTION 3: This Resolution shall be in full force and effect from and after its approval
and passage as provided by law.
Approved this day of 1 2023, by roll call vote as follows:
Back to Agenda
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
Back to Agenda
AGREEMENT FOR SALE OF REAL ESTATE
(THIS IS A BINDING REAL ESTATE CONTRACT)
Seller: Purchaser:
Bible Center Church & The City of Galesburg
Rescue Mission 55 W. Tompkins Street
PO Box 591 Galesburg, IL 61401
Galesburg, IL 61402
1. THIS AGREEMENT is dated this day of April 2023.
Purchaser agrees to purchase from the Seller and the Seller agrees to sell to Purchaser a portion of the real
estate commonly known as 435 E Third Street, Galesburg, IL, and legally described as follows:
Lots 4, 5, 6, 9, 10, 11, 12 and 13 of Block 76, Second Southern Addition to the City of Galesburg,
Knox County, Illinois.
PIN: 99-14-307-003
for the sum of three hundred and fifty thousand ($350,000) dollars to be paid as follows:
$ 350,000 BALANCE to be paid at time of final settlement and delivery of deed. The
balance of the purchase price, adjusted by prorations and credits allowed the parties by this
Contract, shall be paid to Sellers at closing in cash by cashier's check, by check issued by a
lending institution or other form of payment acceptable to Sellers.
2. POSSESSION AND CLOSING shall be on or before
3. TITLE EVIDENCE. If Buyer so chooses, they may within a reasonable time, deliver a Commitment
for Title Insurance issued by a title insurance company regularly doing business in the County where the
subject property is located, committing the company to issue an Owner's Policy in the usual form
insuring merchantable title to the property in the Buyer's names for the amount of the purchase price.
Buyer shall be responsible for payment of the owner's premium and Buyer's search charges, and any
closing protection letter charges applicable to Seller. Permissible exceptions to title shall include only the
lien of general taxes and special assessments; zoning laws and building ordinances; easements; apparent
or of record; covenants and restrictions of record which do not restrict reasonable use of the Property;
existing mortgage created by Seller to be paid by Seller at closing.
If title evidence discloses exceptions other than those permitted above, Purchaser or Purchaser's attorney
shall give written notice of such exceptions to Seller within a reasonable time. Seller shall have a
reasonable time to have such title exceptions removed, or any such exception, which may be removed by
the payment of money may be cured by deduction from the purchase price at the time of closing. If Seller
is unable to cure such exception, Purchaser shall be entitled to a refund of the earnest money, if any is
paid. Furnishing a Title Insurance Commitment insuring over an exception shall constitute a cure of such
exception.
Back to Agenda
4. CONVEYANCE OF TITLE AND DOCUMENTS OF SALE. The parties agree to execute any
transfer declarations or other documents required by the state, county or municipality in which the subject
property is located, as well as any documents required by the title insurance company in order to issue
title insurance.
Buyer's attorney shall prepare, and Sellers shall execute a recordable Deed sufficient to convey the real
estate to Buyers or their nominee, in fee simple absolute, subject only to exceptions permitted herein. The
deed shall be delivered to Buyers at the closing of this transaction upon Buyer's compliance with the
terms of this contract. The only allowable exceptions include easements to the City of Galesburg, or any
utility liens. Seller shall be required to make sure all liens and restrictions of record are removed before
the closing of the transaction.
If there are any restrictions of record on the real estate that will not be cured at closing, Purchaser may
terminate the contract.
5. PRORATIONS AND ADJUSTMENTS. The following items shall be prorated at closing as of the
date of delivery of possession:
A. Prorations: Real estate taxes, based upon most recent tax information available, and other
income and operating expenses, if any, shall be prorated as of the date of closing. Seller shall
be responsible for the 2022 taxes as well as the proration of 2023 taxes.
6. ASSESSMENTS. Seller shall pay all special assessments, which are a lien on the subject property as
of the date of closing. Seller acknowledges that, prior to the execution of this Agreement, Seller has no
knowledge of or no notice has been received from any municipal authority concerning improvements
which could result in a special assessment on the subject property.
7. CONDITION OF SUBJECT PROPERTY. The parties agree that the purchase price reflects the
condition of the subject property and Purchaser acknowledges that the real estate has been inspected, and
Purchaser is acquainted with the condition there and accepts the same in "AS -IS" condition.
8. EXPENSES OF TRANSFER.
A. Seller shall pav:
(1) Seller's attorney's fees.
(2) Revenue Stamps
(3) Recording of any Releases
B. Purchaser shall pav:
(1) Recording fee for Deed;
(2) Cost of Owner's Title Policy (if Buyer elects to purchase Title Insurance)
9. NOTICES. All notices required hereunder shall be in writing and shall be served upon the parties at
the addresses designated by personal service, certified mail (return receipt requested), or Federal Express
or other overnight mail.
Back to Agenda
Seller:
Purchaser:
Bible Center Church & The City of Galesburg
Rescue Mission 55 W. Tompkins Street
PO Box 591 Galesburg, IL 61401
Galesburg, IL 61402
10. CLOSING. At closing, the parties shall deliver, upon payment in full of the purchase price stated
herein, the following;
A. At closing, Seller shall deliver to Buyer, a recordable Deed sufficient to convey the real
estate to Buyers or their nominee, in fee simple absolute, subject only to exceptions
permitted herein.
B. Possession shall be delivered at closing.
11. DEFAULT AND CASUALTY.
A. If Buyer defaults, Sellers may serve written notice of default upon Buyers, and if such default
is not corrected within ten (10) days thereafter, Buyers are deemed in default and Sellers may
take one of the following actions: re -sell the premises to another party; maintain a claim for
monetary damages for breach of contract; maintain a specific performance action against
Buyers; and maintain any other or different remedy allowed by law.
B. If Seller defaults, Buyer may serve written notice to the Sellers, and if such default is not
corrected within ten (10) days thereafter, Sellers are deemed in default and Buyers may take
one of the following actions: maintain a claim for monetary damages for breach of contract;
maintain a specific performance action against Sellers; and maintain any other or different
remedy allowed by law.
12. LEASE CONDITION. Seller stipulates that no part of the parcel being sold is subject to any
existing or future leases. If the land is subject to any lease, seller will ensure that the tenant signs a tenant
release for the property being sold.
13. FIXTURES AND PERSONAL PROPERTY. All items affixed to the property shall stay with the
property. All items not physically attached to the Real Estate will be removed by the Rescue Mission
unless otherwise mentioned below. The following items that are not affixed shall remain:
a. Gym Area: boxes of gloves and masks;
b. One (1) working washing machine and one (1) working dryer;
c. Camera Security System;
d. Kitchen: Refrigerator;
e. Sleeping room across from the large fixed cooler: seven (7) metal bed frames and seven (7)
wood cabinets adjacent to each bed;
f. Second floor: All metal bed frames; and
g. Second floor storage: Wood built shelves.
Back to Agenda
The following items will be removed:
a. The Sellers shall try to remove the mural attached to the wall in the V floor Chapel;
b. The sound system in the Chapel;
c. The shelves will be removed from the large fixed cooler unless the new cooler purchased by
the Rescue Mission comes with shelves in the unit;
d. The dining room tables unless the Rescue Mission elects not to remove them;
e. All mattresses and loose items in the sleeping rooms; and
f. Window unit air conditioners.
14. GENERAL CONDITIONS. This Agreement shall be binding upon the parties and their successors
and assigns. Time is of the essence of this Agreement. This Agreement shall be governed by and
enforced in accordance with the laws of the state in which the subject property is located. This
Agreement contains the entire agreement of the parties and no representations, warranties, or agreements
have been made by either party except as set forth herein. No modification, waiver, or amendment of the
Agreement shall be effective unless made in writing and signed by the parties. All representations,
warranties and covenants made by the parties shall survive closing. Paragraph headings are for the
convenience of reference and shall not limit or affect the meaning of the Agreement.
This Agreement has been read and executed on the dates beside our signatures.
Executed by Seller:
Seller
Seller
Date
Date
Executed by Purchaser:
Mayor
City Clerk
Date
Date
Back to Agenda
23-2029
COUNCIL LETTER
CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Consider an amendment to Preannexation Agreement to modify access from N
Seminary and Zoning District, located at property in the 2000 block of N Seminary St. (part of
PIN 99-03-226-008).
SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required
public hearing during their April 25, 2023 meeting. On a vote of 4 ayes (Members Johnson, Lee,
McKelvie, Thomas,), zero nays and one abstention (Cochrane), the P&Z recommended approval
of the amendment to a preannexation agreement. The City Manager and Director of
Community Development concur with the recommendation.
BACKGROUND: Attached for the Council's review is a request from Graham Hospital Association,
an Illinois not -for -profit corporation, to amend an existing preannexation agreement to modify one
of the allowed access points to the property from N Seminary St to a different location and amend
the zoning of a portion of the property.
At the May 19, 2014 meeting, the Council approved a resolution approving a Pre -annexation
Agreement for what was a vacant parcel at the southwest corner of North Seminary Street and East
Carl Sandburg Drive. Section III of that Agreement limited access to the property along both East
Carl Sandburg Drive and North Seminary Street to specific locations. There were two allowed access
points along E Carl Sandburg Dr and three along N Seminary St. The Pre -annexation agreement also
stipulated the zoning districts.
The amendment to the agreement would be to allow the amendment of zoning districts and the
access described in Section III, Part C, Number 3 of the Pre -Annexation Agreement and change the
description from:
"Approximately 1425+/- feet south of East Carl Sandburg Drive centerline for a City street to
serve residential lots in the south portion of the development", to:
"Approximately 1568 +/- feet from East Carl Sandburg Drive centerline for an access to
serve a commercial business in the south portion of the development."
BUDGET IMPACT: There would be no anticipated impact on the budget if the amendment is
approved.
SUPPORTING DOCUMENTS:
1. Aerial —General location
2. Correspondence from Developer
3. Proposed location map and Concept Plan
4. Sections I & III and Exhibit J of Preannexation Agreement
5. Resolution
6. Agreement to amend Preannexation Agreement
cc: File Copy
Prepared by: GUG Page 1 of 1
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Back to Agenda
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Back to Agenda
CMG RAHAM
@:JIj,D HEALTH SYSTEM
April 3, 2023
City of Galesburg
Phone (309) 647-5240
210 W. Walnut Street
Canton, IL 31520
www.grahamhealthsystem.org
Official Request — Benny Schachtrup Pre -annexation Agreement Amendments
Graham Hospital Association is submitting this official request to make the
necessary modifications to the Pre -annexation Agreement to continue the progression
of constructing the—$6,000,000 / 13,672 square foot Graham Medical Group Clinic.
The amendment to the agreement would be to allow the amendment of zoning
districts and the access described in Section III, Part C, Number 3 of the Pre -Annexation
Agreement and change the description from:
"Approximately 1425+/- feet south of East Carl Sandburg Drive centerline
for a City street to serve residential lots in the south portion of the development",
to:
"Approximately 1568 +/- feet from East Carl Sandburg Drive centerline for
an access to serve a commercial business in the south portion of the
development."
Attached for your reference is the Proposed Concept Plan and Location Map showing
the location & distance for the proposed commercial access.
We appreciate the City's attention to this issue. Our plans are to begin construction of
the facility in July of 2023, with the first patients being seen in July of 2024.
Sincerely ,
I
Robert G. Senneff JYaG reen
President & CEO
Senior Director of Regional Development
Graham Hospital • Graham Medical Group • Graham Wellness Center
Graham Home Medical Equipment • Graham School of Nursing • Graham Foundation
Back to Agenda
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Back to Agenda
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Back to Agenda
A. PARCEL II is located at the northeast corner of PARCEL I and is described in Exhibit
C. PARCEL III consists of the area that remains from PARCEL I after PARCEL II is
removed and is described in Exhibit E. PARCEL II and PARCEL III are hereinafter
referred to as PROPERTY.
C. There is a parcel of land immediately west of and adjacent to PROPERTY which is already
within the corporate boundaries of the City of Galesburg. it is defined as PARCEL IV in
Exhibit G. This parcel is also proposed to be a part of the overall development of this area.
The OWNER has requested that a zoning map amendment for this adjacent parcel be
processed at the same time as the annexation ordinance for the PROPERTY. Should the
City Council fail to approve the zoning map amendment for this adjacent parcel, the strip
of land, as shown in Exhibit H, on the PROPERTY and located Nest of the proposed B2
zoning that is shown to be R I C, shall be zoned R1 A.
D. OWNER and DEVELOPER agree to require the use of downlighting for all exterior
building lighting fixtures with light bulbs of over 175 watts and all parking lot lighting
fixtures for all commercial and office uses located on the property and comply with the
City's outdoor lighting requirements.
E. All dumpsters located on the PROPERTY for all commercial or office uses shall be
situated within solid fence enclosures. Said enclosure shall have a height sufficient to
screen all of the durapster, but not to exceed eight (8) feet in height and in accordance with
the City's fence and site plan requirements.
II. SITE PLAN DEVELOPMENT
A. Development of the PROPERTY shall be generally in compliance with the general site
plan in Exhibit I.
B. Any material changes to the site plan shall be submitted to the City Council for their
review, consideration, and approval. If approval is required, it shall not be withheld
unreasonably or delayed unreasonably.
C. CITY acknowledges development of the PROPERTY will be accomplished in phases as
determined by the OWNER and DEVELOPER.
D. DEVELOPER, OWNER and CITY acknowledge all Special Uses in the RIC District and
all uses in the B2 District require a site plan review process for all new construction or
additions and changes in the use of existing buildings or parking lots which result in any
exterior alteration or construction.
III. ACCESS TO PROPERTY
A. OWNER and DEVELOPER understand North Seminary Street located along the east
property line of the PROPERTY and East Carl Sandburg Drive along the north property
Page 3 of 22
Back to Agenda
line of the PROPERTY are designated major streets. Due to this designation, access to the
site will be restricted to certain locations.
B. CITY agrees to allow access from the PROPERTY to East Carl Sandburg Drive at two
points. Said points are at the following approximate locations:
1. Approximately 425 1 feet west of the centerline of North Seminary Street for an access
and private drive for the general public to serve the commercial development including
PARCEL 11.
2. Approximately 550 + feel east of the centerline ol'Norlh Seminary Street I'or a City street
to serve the commercial lots in the development. This access point may be developed in
the future as a City street to serve additional commercial developments.
C. CITY agrees to allow access from the PROPERTY to North Scnrinary Street at three
points_ Said points are at the following approximate locations:
1. Approximately 410 ± feet south of East Carl Sandburg Drive centerline to line up with
the access to Galesburg North Seminary LLC, for a private drive to serve the commercial
lots, including PARCEL II.
2. Approximately 960 ± feet south of East Carl Sandburg Drive centerline to line up with
Mayo Drive for a City street to serve the commercial lots in the development.
3. Approximately 1,425 f feet south of East Carl Sandburg Drive centerline for a City street
to serve residential lots in the south portion of the development.
D. OWNER and DEVELOPER understand no additional roads or driveways will be allowed
to access East Carl Sandburg Drive and North Seminary Street.
IV. PLATTING PROCESS
A. It is understood by all parties if the PROPERTY is annexed and zoned in the city, OWNER
shall transfer ownership of PARCEL Il to DEVELOPER within one year from the approval
date of the annexation ordinance.
B. The OWNER shall within one (1) year of the approval of this agreement submit to CITY a
minor plat to subdivide PARCEL II from the PROPERTY.
C. The minor plat referenced in Section IV. B. shall be in general compliance with the site
plan listed in Exhibit D.
D. PARCEL TIT may be subdivided in phases and will be handled through the normal
subdivision process and the preliminary plan shall be in general compliance with the site
plan listed in Exhibit 1. The filing of the final plat can be completed in phases.
Page 4 of 22
Back to Agenda
:., 5
Exhibit J
ROADWAYS WITHIN DEVELOPMENT
PROPOSED TO BE DEDICATED
AS PUBLIC STREETS
Page 22 of 22
Back to Agenda
RESOLUTION NO.
WHEREAS, the City of Galesburg, Knox County, Illinois (the "City") is a municipality and a
home rule unit of government under Section 6 of the Article VII of the 1970 Constitution of the
State of Illinois entered into a Preannexation Agreement dated May 19, 2014 with a previous
property owner for a property located at the southwest corner of North Seminary Street and East
Carl Sandburg Drive, more specifically the lot in question located at Lot 4 of the Benny Schachtrup
Subdivision Phase 2; and
WHEREAS, the current owner, Graham Hospital Association, an Illinois not -for -profit
corporation, has requested an amendment to the preannexation agreement to modify the zoning
district and location of an access to Lot 4 of the Benny Schachtrup Subdivision Phase 2 from N
Seminary St; and
WHEREAS, the City Council of the City of Galesburg must approve the amendment;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS:
SECTION 1. That the amendment to the aforementioned preannexation agreement,
said amendment shown as Exhibit 1 attached hereto and made a part of
this resolution by reference, should be, and hereby is approved.
SECTION 2. That the Mayor be, and hereby is, authorized and directed to execute said
amendment, and the City Clerk be, and she is, authorized and directed to
attest said execution, all on behalf of said City.
SECTION 3. This resolution shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
Approved this day of , 2023, by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
ATTEST:
Peter Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
Back to Agenda
CITY OF GALESBURG
AGREEMENT TO AMEND PREANNEXATION AGREEMENT
GALESBURG, IL
Lot 4 of the Benny Schachtrup Subdivision Phase 2, being a resubdivision of Lot 2 of Benny Schachtrup,
being a part of the Northeast Quarter of Section 3, Township 11 North, Range 1 East of the Fourth Principal
Meridian, City of Galesburg, Knox County, Illinois, as set forth on Plat dated January 9, 2015, and recorded
May 1, 2015, in Book 41 Plats at Page 38, as Document Number 1025457.
Commonly known as: Lot 4 of the Benny Schachtrup Subdivision Phase 2, Galesburg, IL 61401
Property Identification Number: 99-03-226-008
Submitted by:
Kelli R. Bennewitz
City Clerk
City of Galesburg
Return to:
Kelli R. Bennewitz
City Clerk
City of Galesburg
P.O. Box 1387
Galesburg, IL 61401
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AGREEMENT TO AMEND PREANNEXATION AGREEMENT
This agreement entered into this day of , 2023 by and between the City of
Galesburg, Knox County, Illinois, a municipal corporation, whose principal business address is 55 West
Tompkins Street, Galesburg, Illinois, 61401, hereinafter referred to as "CITY" and Graham Hospital
Association, an Illinois not -for -profit corporation, whose principal address is 201 W Walnut St, Canton,
Illinois, 61520, hereinafter referred to as "Owner".
WHEREAS, a previous owner and developer had entered into a Preannexation Agreement dated
May 19, 2014 and approved by City Council via resolution 14-14; and
WHEREAS, the parties hereto wish to amend Section I. Zoning A. to allow the option of requesting
Zoning Amendments;
WHEREAS, the parties hereto wish to amend Section III. Access to Property C. 3. of said
Preannexation Agreement;
Now, THEREFORE, for good and valuable consideration the parties hereto agree:
1. That Section I. Zoning A. be amended by adding the following sentence to the end:
In future years, Zoning Amendments shall be allowed to be requested through
the Zoning Map Amendments process established by the City of Galesburg Code
of Ordinances
2. That the said Section III. Access to Property C.3. be amended to read as follows:
3. Approximately 1,568 + feet from East Carl Sandburg Drive centerline for an access
to serve a commercial business in the south portion of the development.
3. That all other terms conditions and covenants contained in said Preannexation Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have signed this Agreement as of the date first written
above.
City: CITY OF GALESBURG, ILLINOIS
A Municipal Corporation
By:
Peter Schwartzman, Mayor
Attest:
Kelli R. Bennewitz, City Clerk
OWNER: Graham Hospital Association
an Illinois not -for -profit corporation
By:
Robert Senneff, CEO
Attest:
Back to Agenda
COUNCIL LETTER
CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Resolution to update paratransit service rates offered by public transportation
to match updated paratransit policy.
SUMMARY RECOMMENDATION: The Public Transportation Advisory Commission (PTAC) met
on April 13, 2023 and approved an updated Paratransit Operations Policy. Should the City Council
also approve the updated policy as recommended by PTAC, a resolution will need to be approved
updating fare rates for paratransit ridership.
BACKGROUND: The Public Transportation Advisory Commission (PTAC) have reviewed and
approved an updated operations policy for paratransit services. The two separate sets of policies
for inside the corporate city limits and outside the corporate city limits have been combined into
one document for a more concise policy. With this combination, the fee structure for townships
immediately connected to Galesburg township have been amended in an effort to promote
ridership as well as better serve the county as our system is chartered to serve through the Illinois
Department of Transportation.
Fee updates are as follows:
Description of Service
Old
New
Rides originating and ending
$1.00 each way
$1.00 each way
within the corporate city
limits of Galesburg (Normal
business hours)
Rides originating and ending
$3.00 each way
Removed due to lack of
within the corporate city
staffing and no requests
limits of Galesburg (evening
being made by eligible riders.
hours by appointment)
Punch cards for rides within
1 card for $10.00
1 card for $10.00
the corporate city limits of
(10 punches)
(10 punches)
Galesburg
Rides outside of the
A minimum cost of $15.00
Rides for Galesburg township
corporate City limits of
per hour or any portion of an
(outside of corporate city
Galesburg.
hour plus mileage of $1.75
limits) or Knox County
per mile will be charged,
townships immediately
unless otherwise specified in
connected to Galesburg
the policy. Charges will be
township (Henderson,
calculated based on the time
Sparta, Knox, Orange &
the driver leaves the point of
Cedar) will be charged at a
Back to Agenda
origin to the point of
flat rate of $5.00 each way
destination plus mileage and
per trip. If the rider is
the time it takes to pick up
brought into Galesburg and
the rider and return that
has multiple stops in town,
person to his or her original
each additional stop will be
destination.
charged at the $1.00 in
corporate City limits rate.
The remainder of the
townships in Knox County
will remain at the original
policy rate due to costs of
operations that far out into
the County.
Punch cards for rides for
N/A
1 card for $50.00
rides outside of the
(10 punches)
corporate including patrons
living in the townships of
Galesburg (outside city
limits), Henderson, Sparta,
Knox, Orange, & Cedar
BUDGET IMPACT: If the resolution is not approved after the policy is approved, the City will not
be able to provide better pricing to those clients living in the Knox County townships immediately
connected to Galesburg. Services provided are subsidized with Federal and State grants provided
by the State of Illinois.
SUPPORTING DOCUMENTS:
1. Resolution authorizing change in fee structure for paratransit ridership
Back to Agenda
RESOLUTION NO.
RESOLUTION AUTHORIZING UPDATED RIDERSHIP FARES FOR PARATRANSIT SERVICES
WHEREAS, the provision of public transit service is essential to the transportation of
persons in the non -urbanized area; and
WHEREAS, 49 U.S.C. § 5311 ("Section 5311"), provides that the rider fare fees may be
increased or modified by the City Council if an increase or modification is deemed justifiable by
the City Council so that the fare structure reasonably addresses the needs of the patrons and cost
of doing business., and
WHEREAS, a review of the existing paratransit fee structure determined a need for
updating ridership rates within Knox County to further promote services; and
WHEREAS, based on the recommendation of the Public Transportation Advisory
Commission, the City Council agrees that the fares should be amended as proposed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX
COUNTY, ILLINOIS will modify rates as proposed below:
Description of Service
Old
New
Rides originating and ending
$1.00 each way
$1.00 each way
within the corporate city
limits of Galesburg (Normal
business hours)
Rides originating and ending
$3.00 each way
Removed due to lack of
within the corporate city
staffing and no requests
limits of Galesburg (evening
being made by eligible riders.
hours by appointment)
Punch cards for rides within
1 card for $10.00
1 card for $10.00
the corporate city limits of
(10 punches)
(10 punches)
Galesburg
Rides outside of the
A minimum cost of $15.00
Rides for Galesburg township
corporate City limits of
per hour or any portion of an
(outside of corporate city
Galesburg.
hour plus mileage of $1.75
limits) or Knox County
per mile will be charged,
townships immediately
unless otherwise specified in
connected to Galesburg
the policy. Charges will be
township (Henderson,
calculated based on the time
Sparta, Knox, Orange &
the driver leaves the point of
Cedar) will be charged at a
origin to the point of
flat rate of $5.00 each way
destination plus mileage and
per trip. If the rider is
the time it takes to pick up
brought into Galesburg and
Page 1 of 2
Back to Agenda
the rider and return that
has multiple stops in town,
person to his or her original
each additional stop will be
destination.
charged at the $1.00 in
corporate City limits rate.
The remainder of the
townships in Knox County
will remain at the original
policy rate due to costs of
operations that far out into
the County.
Punch cards for rides for
N/A
1 card for $50.00
rides outside of the
(10 punches)
corporate including patrons
living in the townships of
Galesburg (outside city
limits), Henderson, Sparta,
Knox, Orange, & Cedar
PASSED:
APPROVED:
Approved this day of May , 2023, by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
Page 2 of 2
Back to Agenda
23-4026
CITY OF GALESBURG
COUNCIL LETTER
MARCH 6, 2023, DEFERRED TO MAY 1, 2023
AGENDA ITEM: Agreement for professional services agreement for Community Center.
SUMMARY RECOMMENDATION: The City Manager and Director of Parks and Recreation recommend
approval of a professional services agreement with Farnsworth Group for Programming and Schematic
Design for the Community Center in the amount of $76,000.
BACKGROUND: Farnsworth Group has experience in developing recreational/community centers and is
a full service firm that can complete the full scope of services for the City to develop Churchill as the
Community Center. Farnsworth has provide an agreement for the next phase of the project. The scope
of this agreement includes:
• Perform detailed evaluation of building spaces and the use of the spaces including the square
footage of each space, number of people in each space, , power requirements, lighting, special
ventilation, plumbing, added cooling for equipment, built in casework, storage needs, and any
special needs related to installed equipment
• Identify efficiencies and the potential to share space as well as looking at times of day the space
is required to be used
• Host a public community meeting to share the proposed program of activities and spaces planned
and allow the public to provide feedback and suggestions for consideration by the City and the
design team
• Develop detailed floor plans showing the proposed use of space within the portion of Churchill to
be renovated
• Develop site plan showing building use(s), parking, outdoor amenities and improvements
• Provide renderings of the exterior signage and building improvements
• Perform specific mechanical, electrical, and structural reviews of the building for the proposed
scope
• Provide a review of any hazardous material and abatement scope and determine next steps
• Perform building code reviews for the proposed uses identified
• Develop a revised estimate of cost and prepare presentation which will showcase the proposed
Community Center in more detail
This phase is anticipated to take 8 weeks to complete. Once this phase is completed, an additional
agreement will be presented to the Council for Farnsworth to develop detailed construction documents.
It is anticipated that it will take 12 weeks for Farnsworth to complete the construction documents and put
the project out to bid which would be around August 2023. Construction would likely begin in September
2023.
BUDGET IMPACT: It is proposed for the cost of the professional services agreement to be paid from the
Planning Fund, 54- 51000.
SUPPORTING DOCUMENTS:
1. Farnsworth Group Professional Service Agreement
Prepared by: WEC Page 1 of 1
Farnsworth
GROUP
PROPOSAL
Galesburg Community
Center
Churchill School Renovation
Proposal for Architectural Services
February 24, 2023
Back to Agenda
February 24, 2023
Gerald Smith,
City Manager
City of Galesburg
55 W Thompkins St.
Galesburg, IL 61401
RE: Proposal for Architectural Services
Galesburg Community Center
Dear Gerald
Farnsworth Group is pleased to present this proposal for the professional design and engineering services for the
Galesburg community Center. We realize the value and importance of this project to the community and will work hard
to make this shared vision a reality. The project is further defined in the following scope of services and description of
the project as we understand it, based upon our previous meeting and discussions.
Phase 1- Programming and Schematic Design
This proposal provides a fee and scope of work for only phase 1 of the design work. After this phase the scope and
complexity of the project will be determined enough to fairly negotiate fees for the remaining scope (Design
Development, Construction Documents, Bidding or Negotiation, and Construction Administration). We are providing a
standard AIA contract that will cover the entire project but only the first phase scope will be authorized until further
work is agreed upon and authorized by both parties.
Scope of Work:
1. Program verification
• Meet with City staff to develop the Program - A list of requested spaces/functions to be accommodated in
the facility
• Prepare a Program Development document that will include an understanding of the use(s) of each space,
the number of people we are designing for, a recommended square foot area of the space, and any special
needs related to installed equipment, power requirements, lighting, special ventilation, or plumbing,
added cooling for equipment, built in casework, and or storage needs.
• To identify efficiencies and the potential to share space we may also look at compatible other uses and
what times of day the space is required.
• Meet with City staff to verify the proposed program of spaces to be considered and to prioritize the
program if it appears to exceed the budget or available space.
2. Host a public community meeting for input
Before finalizing the phase 1 design, Farnsworth Group with host a meeting to share the proposed
program of activities and spaces to be accommodated. The public will have the opportunity to provide
feedback and suggestions for consideration by the City and the design team.
Galesburg Community Center FARNSWORTH GROUP
February 24, 2023
Back to Agenda
3. Schematic Design
• Develop detail floor plans showing the program elements within the portion of Churchill School to be
renovated.
Intent will be to accommodate all program elements and ancillary requirements such as equipment
storage.
In order to verify fit within the existing spaces the drawings will include preliminary layouts for furniture,
casework, restrooms, kitchens etc.
• Site plan indicating building use(s), parking, outdoor amenities and improvements.
• Revised renderings indicating exterior signage and building improvements.
• Preliminary designs will be shared with city staff during the design process to review concepts and
planning options (2-3 meetings)
4. Technical verification of concept
• Mechanical engineer to review:
o Reusing existing heating system with new boilers
o Impact of proposed demolition or separation of the classroom wings
o Strategy for adding cooling overall and in specific spaces like the auditorium and gym.
• Electrical engineer to review:
o Verify that the reduced area has the electrical capacity for proposed cooling and other needs.
o Potential to separate of the classroom wings to an independent meter and panel boards.
• Structural engineer
o Review proposed demolition of interior wall to verify stability and bearing.
o Determine proposed strategy for roof support where bearing walls are to be removed (probably
at the community center).
o Review rooftop strategies for HVAC equipment
• Review of hazardous material potential abatement scope and determine next steps.
o Some abatement is anticipated specifically related to the mechanical system.
o Other materials are a possibility based on the age of the building, but we have no test reports
regarding the issue. We can look at whether abatement is required or if the existing materials can
be safely encapsulated.
o Testing, if required, and any mitigation measures would be by others.
• Code review for proposed changes including:
o Placement of new exits to accommodate building separation,
o Changes required by proposed modified building layout.
o Identifying solutions for existing deficiencies.
o Identifying changes mandated by "change of use" of the facility.
Galesburg Community Center FARNSWORTH GROUP
February 24, 2023
Back to Agenda
5. Development and presentation of revised design
• Prepare revised opinion of probable cost based on revised program and technical issues.
• Prepare presentation materials to showcase the Community Center in more detail.
PROJECT SCHEDULE /
We recognize the City has obligations to expend a proportion of the bonded financing within a limited time. Farnsworth
group will work with the City to ensure those obligations are met. This may require issuing early bid packages for potions
of the work (like roofing or ordering equipment) before the remainder of the work is ready to bid.
Phase 1- Programming and Design (as outlined above) 8 weeks
Design Development and Construction Documents 12 weeks
Bidding and approval 8 weeks
Construction period to be determined
PROJECT TEAM /
Farnsworth Group will staff this project from our Peoria office
Caius Jennison — Principal in Charge and Designer
Bond Wagner— Project Architect
PROFESSIONAL FEES /
We propose to provide the Architectural Services requested on a lump -sum basis, including reimbursable expenses.
Based on our understanding of the scope, schedule, and complexities within this project, we offer the following
proposal:
Phase 1- Services Listed above including architectural, electrical engineering, and mechanical engineering.
$76,000
Galesburg Community Center FARNSWORTH GROUP / 4
February 24, 2023
Back to Agenda
AGREEMENT /
Thank you again for the opportunity to provide you with this proposal. The attached AIA contract covers Phase 1, the
work described above, as well as future phases of the project. Fees and final scope of work for future phases to be
determined when the first phase is complete.
Please contact me at (309) 689 9888 if you have any questions or comments.
Sincerely,
FARNSWORTH GROUP, INC.
Caius S, Jennison, RIBA
Principal
Galesburg Community Center FARNSWORTH GROUP
February 24, 2023
Back to Agenda
PAIEl11I*3:]
COUNCIL LETTER
CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Minority and/or Woman owned Business Startup Assistance Program for K & K
Beauty Bar.
SUMMARY RECOMMENDATION: The KCAP Review Committee has recommended the approval
of a $5,000 Startup grant. The City Manager and Director of Community Development concur
with this recommendation.
BACKGROUND: City Council approved new business incentive programs during their February
21, 2022 meeting. The intent of the programs was to increase minority and/or women owned
businesses.
Laney Wong is proposing to open a new business at 341 E Main St. The business will specialize in
the art and beauty of nails, lashes, hair, and makeup. The total estimated expenses are $6,600,
which would be covered by a $5,000 Startup grant (76%) and owner's equity of $1,600 (24%).
The business will operate Monday through Friday and on Saturdays by appointment only.
Per the Minority/Women owned Startup Assistance Program guidelines, a self-employed person
is eligible to receive $5,000 plus $2,500 per full-time employee created, up to a maximum of
$10,000. This request is eligible for $5,000.
BUDGET IMPACT: If approved, the $5,000 Startup grant would be paid from the Planning Fund
(054).
SUPPORTING DOCUMENTS:
1. Aerial map
2. Correspondence from Knox County Area Partnership, with grant review committee
recommendation dated April 13, 2023.
3. Grant Agreement
Prepared by: GUG Page 1 of 1
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Back to Agenda
AREA
KNOX COUNTY
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AREA PARTNERSHIP �
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FOR ECONOMIC DEVELOPMENT
April 13th, 2023
Honorable Members of the Galesburg City Council,
200 E MAIN ST, STE 200
GALESBURG, IL 61401
309-343-1194
This letter is a formal recommendation for a new venture called "K & K Beauty Bar' to receive $5,000 in support from
the City's startup assistance grant program. The project described below was reviewed by the KCAP Grant Review
Committee on Wednesday, April 13th, 2023 and it received a recommendation from the Committee for funding.
Laney Wong is a first-time entrepreneur launching a new beauty business. She completed nail technician school in 2021
and will be launching her own business to be located on Main St. Laney will be co -locating with Destiny Haynes, a prior
grant recipient, but both are separate business entities that will share a single location. Laney has applied for $5,000 in
startup grant funding as a self-employed entrepreneur. Her plan is to start as a single provider but then add additional
services through chair -rental leases as the business grows. All service providers at K&K Beauty Bar will be independent
operators, which is very common at barber shops and beauty salons. Startup grant funds will be utilized by Ms. Wong to
purchase supplies and to get the Main St. location ready for business.
The Knox County Area Partnership for Economic Development convened the Grant Review Committee to review Ms.
Wong's application on Tuesday, April 13th and members of the Committee were provided with a complete business
plan, financials and other informational items to aid in their consideration. The Committee consists of area commercial
bankers, a small business owner and City staff. For this project, the Committee consisted of:
- Mike Holloway, F&M Bank (abstained from voting)
- Galesburg City Manager Gerald Smith
- Galesburg Mayor Peter Schwartzman
- Becky King, Old National Bank
- Brad Clark, Tompkins State Bank
- Pippi Ardennia, small business owner
- Zach Maher, First -Mid Bank and Trust
- Ken Springer, Knox County Area Partnership for Economic Development
By design, the Committee involves commercial lenders with years of experience in credit analysis and individuals who
have experience running small businesses. We feel that this expertise gives an added level of safety to the City when
making granting decisions.
In conclusion, the Committee voted to recommend to the Galesburg City Council that this grant application be given final
approval. The Committee felt that the risk profile for this request was appropriate for the intent of the program and that
the recipient met all of the application requirements.
Sincerely,
Ken Springer, President
The Knox County Area Partnership for Economic Development
VV VV.KNOXPARTNERSHIP.COM
Back to Agenda
GALESBURG ASSISTANCE PROGRAM
GRANT AGREEMENT
THIS AGREEMENT is made and entered into this 2nd day of May, 2023 (the "EFFECTIVE DATE"), by and
between the City of Galesburg, an Illinois municipal corporation (hereinafter referred to as "CITY"), and Laney
Wong, D/B/A K & K Beauty Bar ( hereinafter the "GRANTEE").
WHEREAS, the Mayor and City Council desire to increase the number of business start-ups owned by
minorities, women and persons with disabilities and/or also encourage businesses to reuse vacant spaces on the
south side (south of Main St) of Galesburg; and
WHEREAS, the Mayor and City Council of the CITY approved the Business Collateral Assistance Program,
Business Startup Assistance Program and Southside Occupancy Assistance Program (hereinafter the "PROGRAM") at
their February 21, 2022 meeting to aid businesses with certain qualifying expenses; and
WHEREAS, the GRANTEE is the owner of a qualifying business located within the CITY and has applied for a
grant(s) through the PROGRAM, and the CITY has approved such application(s).
NOW, THEREFORE, the parties, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, agree as follows:
Section 1. Grant Amount. Upon the execution of this Agreement, the CITY shall cause the disbursement of
proceeds in an amount not to exceed $5,000 for the Startup Assistance Program (the "GRANT").
Section 2. Grant Requirements. GRANTEE agrees that it shall utilize the GRANT solely for purposes in
connection with the business located at 341 E Main ST Galesburg, IL 61401, Parcel Identification Number 99-10-487-
022 and as outlined in its funding request previously submitted by the GRANTEE, which is incorporated by reference
into this agreement. GRANTEE hereby accepts the funding for the sole purposes listed in its said funding request
and agrees that the funds provided by the CITY shall be used for those purposes, and no other. A GRANTEE's
request for any modification must be made in writing and approved by CITY before any expenditures differing
from the original GRANT award are paid from funds provided by CITY.
Section 3. Representations of GRANTEE. In connection with the GRANT, the GRANTEE represents and
warrants that:
a. It operates as a business enterprise or organization lawfully conducting business in Illinois; and
b. The business, including all owners with at least 10% ownership, is/are in good standing with the CITY and
the State of Illinois (i.e., no outstanding fines or fees, no tax delinquencies, food/beverage tax and/or
hotel/motel tax paid to date, and possess all required licenses); and
c. Provide proof of job creation to the CITY via a payroll report within one year of the EFFECTIVE DATE; and
d. Financial records must be kept for inspection and/or audit for a period of two years after the EFFECTIVE
DATE. Financial records include receipts documenting actual expenditures, payroll statements, vouchers,
invoices and bills, covering all receipts and expenditures of GRANT funds. The GRANTEE recognizes the
right of CITY or its designee to make a full audit of GRANTEE's records relating to this GRANT; and
e. Guarantee the repayment of funds in the event of default.
Section 4. CITY not liable. The parties agree that the CITY is not herein entering into any contract or
agreement with any vendors or contractors for the purchase of any goods or services under the PROGRAM. The
Page 1 of 2
Back to Agenda
parties also agree that the CITY is not in any manner providing any warranties or other assurances about the quality
or suitability of any goods or services provided to the GRANTEE for under the PROGRAM. The parties agree further
that GRANTEE shall hold the CITY harmless for any damages to persons or property that may occur during or in any
manner arising from the PROGRAM.
Section 5. Default. If the CITY determines that any funds have been disbursed for ineligible activities, in
violation of the terms of this Agreement, the CITY shall provide written notice of said violation to the GRANTEE. The
CITY shall be entitled to terminate this Agreement within five days of said written notice. GRANTEE shall, within 30
days of a written demand made by the CITY, reimburse the CITY for all funds disbursed for said ineligible costs.
The CITY may, at its option, continue further disbursements pursuant to this Agreement after any disbursement for
any ineligible activities if the GRANTEE reimburses the CITY for the improper disbursements, or otherwise cures the
violation to the CITY's satisfaction.
If the GRANTEE fails to fulfill the obligations specified under Section 3 the City shall provide written notice of default
to the GRANTEE, and the GRANTEE shall, within 30 days of a written demand made by the City, reimburse the CITY
for all funds provided under this agreement.
In the event the GRANTEE should default under any of the provisions of this Agreement and the City should employ
attorneys or incur other expenses for the collection of the payments due under this Agreement or the enforcement
of performance or observance of any obligation or agreement on the part of the GRANTEE herein contained the
GRANTEE agrees that it will on demand therefore pay to the City the reasonable fees of such attorneys and such
other expenses so incurred by the City.
Section 6. Notices. Required notices, as provided herein, shall be mailed by first class mail, and shall be
deemed served on the party in question on the date of mailing. Said notices shall be addressed to the pertinent party
at addresses listed below.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the day and
year first above written.
CITY OF GALESBURG, an Illinois
municipal corporation,
M
Attest:
Peter Schwartzman, Mayor
Kelli Bennewitz, City Clerk
Address: 55 W. Tompkins St
Galesburg, IL 61401
Grantee (K & K Beauty Bar)
By:
Laney Wong, Owner
Address: 341 E Main St
Galesburg, IL 61401
Page 2 of 2
Back to Agenda
23-4040
COUNCIL LETTER
CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Southside Occupancy Assistance Program for Nova Singers.
SUMMARY RECOMMENDATION: The KCAP Review Committee has recommended the approval
of a $3,200 Southside Occupancy grant. The City Manager and Director of Community
Development concur with this recommendation.
BACKGROUND: City Council approved new business incentive programs during their February
21, 2022 meeting. The intent of the programs was to increase minority and/or women owned
businesses.
Nova Singers has operated as a nonprofit organization in the Galesburg area since 1986. They
have operated out of an office space at Knox College, but due to an upcoming retirement, the
organization is seeking its own dedicated space elsewhere in the community. Nova Singers will
be leasing a formerly vacant space in the Weinberg Arcade, 64 S Prairie St.
Per the Southside Occupancy Assistance Program guidelines, the business is eligible for
reimbursement of 1/3 of the annual rent, or $5,000 per year, for a maximum of 2 years. If
approved, it is anticipated the incentive would be up to $3,200 over 2 years.
BUDGET IMPACT: If approved, the $3,200 grant would be paid from the Planning Fund (054).
SUPPORTING DOCUMENTS:
1. Aerial map
2. Correspondence from Knox County Area Partnership, with grant review committee
recommendation dated April 13, 2023.
3. Grant Agreement
Prepared by: GUG Page 1 of 1
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Back to Agenda
AREA
KNOX COUNTY
o � _
AREA PARTNERSHIP
FOR ECONOMIC DEVELOPMENT ao`041
'CI)V4 Q
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April 13th, 2023
Honorable Members of the Galesburg City Council,
200 E MAIN ST, STE 200
GALESBURG, IL 61401
309-343-1194
This letter is a formal recommendation for Nova Singers to receive rent support from the Southside Occupancy
Assistance Program. The project described below was reviewed by the KCAP Grant Review Committee on Wednesday,
April 13th, 2023 and it received a recommendation from the Committee for funding.
Nova Singers has been a mainstay nonprofit organization in the Galesburg Area since 1986. The mission of the
organization is to "Present, advocate for and promote the highest standards of artistry in choral music." In past years,
Nova Singers has been able to utilize office space at Knox College. However, an upcoming retirement is leading the
organization to seek its own dedicated office space elsewhere in the community. Nova Singers will be leasing a
formerly -vacant unit in the Weinberg Arcade building. The amount of rent assistance they are applying for will be
$3,200 spread over two years. The space meets the requirements of the Southside Occupancy Program in that it is a)
located South of Mainstreet and B) has been vacant for more than 90 days. A letter from the landlord confirmed this
latter requirement.
The Knox County Area Partnership for Economic Development convened the Grant Review Committee to review Nova
Singers' application on Tuesday, April 13th and members of the Committee were provided with a business plan,
financials and a host of other informational items to aid in their consideration. The Committee consists of area
commercial bankers, a small business owner and City staff. For this project, the Committee consisted of:
- Mike Holloway, F&M Bank
- Galesburg City Manager Gerald Smith
- Galesburg Mayor Peter Schwartzman
- Becky King, Old National Bank
- Brad Clark, Tompkins State Bank
- Pippi Ardennia, small business owner
- Zach Maher, First -Mid Bank and Trust
- Ken Springer, Knox County Area Partnership for Economic Development
By design, the Committee involves commercial lenders with years of experience in credit analysis and individuals who
have experience running small businesses. We feel that this expertise gives an added level of safety to the City when
making granting decisions.
In conclusion, the Committee voted to recommend to the Galesburg City Council that this grant application be given final
approval. The Committee felt that the risk profile for this request was appropriate for the intent of the program and that
the recipient met all of the application requirements.
Sincerely,
Ken Springer, President
The Knox County Area Partnership for Economic Development
VVVVVV.lKN0XPARTNERSHIP.COM
Back to Agenda
GALESBURG ASSISTANCE PROGRAM
GRANT AGREEMENT
THIS AGREEMENT is made and entered into this 2nd day of May, 2023 (the "EFFECTIVE DATE"), by and
between the City of Galesburg, an Illinois municipal corporation (hereinafter referred to as "CITY"), and Nova
Singers ( hereinafter the "GRANTEE").
WHEREAS, the Mayor and City Council desire to increase the number of business start-ups owned by
minorities, women and persons with disabilities and/or also encourage businesses to reuse vacant spaces on the
south side (south of Main St) of Galesburg; and
WHEREAS, the Mayor and City Council of the CITY approved the Business Collateral Assistance Program,
Business Startup Assistance Program and Southside Occupancy Assistance Program (hereinafter the "PROGRAM") at
their February 21, 2022 meeting to aid businesses with certain qualifying expenses; and
WHEREAS, the GRANTEE is the owner of a qualifying business located within the CITY and has applied for a
grant(s) through the PROGRAM, and the CITY has approved such application(s).
NOW, THEREFORE, the parties, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, agree as follows:
Section 1. Grant Amount. Upon the execution of this Agreement, the CITY shall cause the disbursement of
proceeds in an amount not to exceed $3,200 for the Southside Occupancy Assistance Program (the "GRANT"), which
is on a reimbursement basis after GRANTEE provides proof of payment per the PROGRAM.
Section 2. Grant Requirements. GRANTEE agrees that it shall utilize the GRANT solely for purposes in
connection with the business located at the Weinberg Arcade, 64 S Prairie St, Galesburg, IL 61401, Parcel
Identification Number 99-15-227-016 and as outlined in its funding request previously submitted by the GRANTEE,
which is incorporated by reference into this agreement. GRANTEE hereby accepts the funding for the sole purposes
listed in its said funding request and agrees that the funds provided by the CITY shall be used for those purposes,
and no other. A GRANTEE's request for any modification must be made in writing and approved by CITY before
any expenditures differing from the original GRANT award are paid from funds provided by CITY.
Section 3. Representations of GRANTEE. In connection with the GRANT, the GRANTEE represents and
warrants that:
a. It operates as a business enterprise or organization lawfully conducting business in Illinois; and
b. The business, including all owners with at least 10% ownership, is/are in good standing with the CITY and
the State of Illinois (i.e., no outstanding fines or fees, no tax delinquencies, food/beverage tax and/or
hotel/motel tax paid to date, and possess all required licenses); and
c. Provide proof of job creation to the CITY via a payroll report within one year of the EFFECTIVE DATE; and
d. Financial records must be kept for inspection and/or audit for a period of two years after the EFFECTIVE
DATE. Financial records include receipts documenting actual expenditures, payroll statements, vouchers,
invoices and bills, covering all receipts and expenditures of GRANT funds. The GRANTEE recognizes the
right of CITY or its designee to make a full audit of GRANTEE's records relating to this GRANT; and
e. Guarantee the repayment of funds in the event of default.
Page 1 of 2
Back to Agenda
Section 4. CITY not liable. The parties agree that the CITY is not herein entering into any contract or
agreement with any vendors or contractors for the purchase of any goods or services under the PROGRAM. The
parties also agree that the CITY is not in any manner providing any warranties or other assurances about the quality
or suitability of any goods or services provided to the GRANTEE for under the PROGRAM. The parties agree further
that GRANTEE shall hold the CITY harmless for any damages to persons or property that may occur during or in any
manner arising from the PROGRAM.
Section 5. Default. If the CITY determines that any funds have been disbursed for ineligible activities, in
violation of the terms of this Agreement, the CITY shall provide written notice of said violation to the GRANTEE. The
CITY shall be entitled to terminate this Agreement within five days of said written notice. GRANTEE shall, within 30
days of a written demand made by the CITY, reimburse the CITY for all funds disbursed for said ineligible costs.
The CITY may, at its option, continue further disbursements pursuant to this Agreement after any disbursement for
any ineligible activities if the GRANTEE reimburses the CITY for the improper disbursements, or otherwise cures the
violation to the CITY's satisfaction.
If the GRANTEE fails to fulfill the obligations specified under Section 3 the City shall provide written notice of default
to the GRANTEE, and the GRANTEE shall, within 30 days of a written demand made by the City, reimburse the CITY
for all funds provided under this agreement.
In the event the GRANTEE should default under any of the provisions of this Agreement and the City should employ
attorneys or incur other expenses for the collection of the payments due under this Agreement or the enforcement
of performance or observance of any obligation or agreement on the part of the GRANTEE herein contained the
GRANTEE agrees that it will on demand therefore pay to the City the reasonable fees of such attorneys and such
other expenses so incurred by the City.
Section 6. Notices. Required notices, as provided herein, shall be mailed by first class mail, and shall be
deemed served on the party in question on the date of mailing. Said notices shall be addressed to the pertinent party
at addresses listed below.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the day and
year first above written.
CITY OF GALESBURG, an Illinois
municipal corporation,
M
Attest:
Peter Schwartzman, Mayor
Kelli Bennewitz, City Clerk
Address: 55 W. Tompkins St
Galesburg, IL 61401
Grantee (Nova Singers)
By:
Laura Lane, Founder
Address: PO Box 1302
Galesburg, IL 61401
Page 2 of 2
Back to Agenda
23-4041
COUNCIL LETTER
CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Consider a Tax Increment Financing (TIF) Redeveloper Agreement with Galesburg
Civic Art Center, Inc for the property located at 349 E Main Street.
SUMMARY RECOMMENDATION: The City Manager and Director of Community Development
recommend the Redeveloper Agreement be approved.
BACKGROUND: The Galesburg Community Arts Center has been part of the Downtown Galesburg
landscape for 100 years offering access to exhibitions, arts education, and experiences. After 40
years of temporarily inhabiting available storefronts and lobbies, the Galesburg Civic Art League
purchased 114 E. Main Street and transformed a retail space into a bustling Civic Art Center, open
to all, for more than 57 years. In 2018, a process for finding anew home began. In 2020, the State
of Illinois allocated $2M to the Art Center earmarked for capital improvement, and in 2021, Mark
and Jeannette Kleine donated the Odd Fellows Buildingto the Art Center, solidifyingthe necessary
public -private partnership to realize the vision of a multi -faceted and robust collaborative arts
center and revitalize a historical building at the heart of our downtown for our community.
The Galesburg Civic Art Center, Inc is undertaking a complete renovation of this three-story,
approximately 22,159 square foot building at 349 E Main St and a complete renovation of the
exterior facade. They have requested Tax Increment Financing District IV assistance.
FIRST FLOOR - Developed a portion of the first floor to initially operate our retail gift shop
and galleries, host workshops, and small events, and added new bathroom facilities.
SECOND FLOOR - developed the middle gallery, except for the floor to be used as a flex
space for exhibiting artwork, hosting workshops, small events, and artists in residence.
Painted the walls and floor of the large open space to host smaller events comfortably and
temporarily. Moved offices, workspace, and stored materials into the remaining areas as is.
THIRD FLOOR - Developed the south and west "suites" to generate revenue while we were
under construction; present tenants include Galesburg Historical Society II, in the summer
the Downtown Community Partnership of Galesburg will join us. Painted and added new
flooring to the ballroom so that revenue could be generated through hosting larger events,
and regular partnership could be established with the Knox College Music Department and
the Cherry St. Combo.
The estimated total renovation cost is $3,378,137.54 of that the TIF eligible expenses are
$2,455,755.65. The proposed incentive would be approximately 12.5% of the eligible expenses
($306,969.46), which would be paid out over a four-year period. The remainder of the expenses
would be paid for by the owner.
Prepared by Gugs Page 1 of 2
Back to Agenda
The Galesburg Civic Art Center anticipates two full-time and one part-time jobs will be retained.
When this project is completed, they anticipate creating an additional two full-time and five part-
time jobs. The owner anticipates beginning work as soon as possible, weather permitting, and
anticipates completion by April 1, 2026.
BUDGET IMPACT: Sufficient funds are available in the Tax Increment Financing District #4 Fund.
SUPPORTING DOCUMENTS:
1. Proposed floor plans
2. Redeveloper Agreement
Prepared by Gugs Page 2 of 2
Back to Agenda
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CITY OF GALESBURG
Redevelopment Agreement
Galesburg, IL
A part of Original Lots 10 and 11 in Block 15 of the City of Galesburg, Knox County, Illinois, as per Plat
recorded in Volume 4 of Plats, page 100 and more particularly described as follows: Bounded by a line
beginning at the Southeast Corner of said Lot 11, running thence North 116 feet, thence West 81 feet
and 7 inches; thence South 116 feet; thence East 81 feet and 7 inches to the Place of Beginning, subject
to an alleyway 16 feet wide off the entire North side thereof.
COMMONLY KNOWN AS: 349 E Main St, Galesburg, IL 61401
PROPERTY IDENTIFICATION NUMBER: 99-10-487-019
Submitted by:
Kelli R. Bennewitz
City Clerk
City of Galesburg
Return to:
Kelli R. Bennewitz
City Clerk
City of Galesburg
P.O. Box 1387
Galesburg, IL 61401
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CONTRACT FOR PRIVATE DEVELOPMENT
PURSUANT TO THE GALESBURG, ILLINOIS
TAX INCREMENT CONSERVATION AND BLIGHTED AREA
REDEVELOPMENT PLAN AND PROJECTS IV AND THE
GALESBURG TAX INCREMENT REIMBURSEMENT PROGRAM
FOR GALESBURG CIVIC ART CENTER, INC
THIS AGREEMENT, entered into on or as of the 15t day of May, 2023, by and between the City of
Galesburg, Illinois, a municipal corporation, hereinafter called the "City', exercising its governmental
powers pursuant to the 1970 Constitution of the State of Illinois, whose address is 55 West Tompkins
Street, P.O. Box 1387, Galesburg, Illinois 61401, and Galesburg Civic Art Center, Inc, hereinafter called the
"Redeveloper", whose address is 349 E Main St, Galesburg, IL 61401.
WITNESSETH
WHEREAS, the City has adopted a program for the reconstruction of a Redevelopment Area known
as the Tax Increment Redevelopment Project Area IV in Galesburg, Illinois, pursuant to the Tax Increment
Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1, et sec. of the Illinois Revised Statutes, (hereinafter
referred to as the "Act"); and
WHEREAS, pursuant to the provisions of the Act, the City has adopted a Redevelopment Plan and
Redevelopment Projects (hereinafter referred to as the "Plan") pertaining to the Redevelopment of the
Tax Increment Redevelopment Project Area IV, a copy of which is on file in the office of the City Clerk of
the City and available for public inspection; and
WHEREAS, the Redeveloper has proposed to conduct renovations on the property described in
Exhibit "A" attached hereto and made a part hereof, (which said property as so described is hereinafter
called the "Redevelopment Site")
WHEREAS, the City, to achieve the objectives of the Plan in accordance with the uses set forth
therein, intends to assist the Redeveloper with the renovation and redevelopment at the Redevelopment
Site through the payment of certain Redevelopment Assistance; and
WHEREAS the Redeveloper is willing to fund the remaining portion of the project through other
sources; and
WHEREAS, the City believes that the redevelopment of the Redevelopment Site pursuant to the
Plan is in the vital and best interest of the City and the health, safety, morals and welfare of its residents,
and in accordance with the public purposes and provisions of the applicable federal, state, and local laws.
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SECTION 1: DEFINITIONS
A. Definition of Terms.
Certain terms used in this Agreement shall have the following meanings unless their
content or use clearly indicate otherwise.
"Act" means the Tax Increment Allocation Redevelopment Act, 65 ILCS, 5/11-74.4-1 et seq.
of the Illinois Compiled Statutes as amended and supplemented.
"Agreement" means this contract for Private Development pursuant to the Galesburg,
Illinois, Tax Increment Conservation Redevelopment Plan and Project IV.
"Authorized Representative" means such person at the time and from time to time
designated to act on behalf of the Redeveloper by written certificate furnished to the City,
containing the specimen signature of such person and signed on behalf of the Redeveloper by
Lucas D Wood. Such certificate may designate an alternate or alternates.
"City" means the City of Galesburg, Illinois.
"Construction Plans" means the detailed plans, drawings, specifications, and related
documents along with a proposed completion schedule for the construction and or the
rehabilitation of the Project to be submitted by the Redeveloper to the City.
"Estimated Cost of Project" means the cost of the Project as estimated as of the date of this
Agreement and as reflected on Exhibit "6" attached hereto and made a part hereof.
"Events of Default" shall mean those occurrences, actions or lack of action which shall be
construed to be a breach or failure to perform pursuant to the terms of this Agreement as set forth
in Section 13 of this Agreement.
"Final Project Cost Analysis" means the statement of actual cost and expenses of the
Project submitted by the Redeveloper to the City in certified form after completion of the Project.
"Final Site Plan" means the final plan submitted by the Redeveloper to the City which sets
forth the limit of the Redevelopment Site, building locations, ingress and egress, loading areas,
parking, landscaping, signage and adjoining streets including one or more elevations or sketches
showing the exterior features and designs of the building(s).
"Plan" means the Redevelopment Plan and Redevelopment Projects (Redevelopment Plan
IV) adopted by the City pursuant to the Act.
"Project" means the redevelopment/renovation of the Redevelopment Site as described in
Exhibit "D".
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"Property" shall refer to the Redevelopment Site, within the Redevelopment Area being
redeveloped by the Redeveloper as described in Exhibit "A" attached hereto.
"Property Tax Increment" means the net amount paid over to the City by the Knox County
Treasurer as the City's share of the increment provided for under Section 8 of the Act and
attributable to Property Tax Increment generated by a Project on a Redevelopment Site, unless said
site is tax-exempt.
"Redevelopment Area" shall refer to the Tax Increment Redevelopment Project Area IV as
approved by the City which is described in Exhibit "C" attached hereto.
"Redevelopment Assistance" means the monies provided by the City as a reimbursement
to the Redeveloper for costs specified in Section 8 herein.
"Redevelopment Site" shall refer to the parcel or parcels within the Redevelopment Area as
described in Exhibit "A" attached hereto.
B. Construction of Words.
The words "hereof", "herein", "hereunder", and other words of similar import refer to this
Agreement as a whole.
Unless otherwise specified, reference to Articles, Sections and other subdivisions of this
Agreement are to the designated Articles, Sections and other subdivisions of this Agreement as
originally executed.
The headings of this Agreement are for convenience of references only and shall not define
or limit the provision hereof.
C. Non -Limitation of Remedies.
Nothing contained herein shall in any way limit the remedies of the City or Redeveloper
pursuant to other Sections of this Agreement and pursuant to law and equity in the Event of
Default.
A. Payment of Real Property
In order to assure the proper flow of tax revenues anticipated by the City pursuant to the
Plan, the Redeveloper shall promptly pay all real property taxes on the Redevelopment Site when
due.
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B. Non -Payment of Real Property Taxes.
In the event that any portion of real property taxes are not paid in a year, the Redeveloper
is ineligible to receive the Property Tax Increment reimbursement incentive payment for that year,
until they become current on all property taxes and provide proof thereof.
SECTION 3: CONVENANTS AND RESTRICTIONS
A. Conformance.
The Redeveloper agrees to develop the Property subject to the terms, covenants, building
and use restrictions, and conditions in the Plan.
B. Non -Discrimination.
The Redeveloper agrees for itself and its successors and assigns, and every successor in
interest to the Property, or any part thereof, that the Redeveloper and such successors and assigns,
shall not discriminate in violation of all applicable Federal, State or Local laws or regulations upon
the basis of race, color, religion, sex, age, national origin, marital status, sexual orientation, military
status, unfavorable military discharge, or physical or mental disability in the sale, lease or rental,
or in the use or occupancy of the Property or any improvements erected or to be erected thereon,
or any part thereof.
C. Exemption from Property Taxes.
The Redeveloper covenants for itself, its successors and assigns, and for all successors
entitled to the Property here conveyed by this Agreement (or any portion thereof) that it shall not
apply for, seek, or authorize any exemption from the imposition or paying of real property taxes
on said Property or Project without first obtaining the prior written approval of the City; provided,
however, that nothing herein shall prevent the Redeveloper or its successor's or assigns from
challenging the amount of any assessment pursuant to law.
D. Duration of Covenants.
It is intended and agreed that the covenants provided in Sections 3A, 313 and 3C of this
Agreement shall remain in effect without any time limitation, provided, that such agreements and
covenants shall be binding on the Redeveloper itself, each successor in interest to the Property,
and in every part thereof, and each party in possession or occupancy, respectfully, only for such
period as such successor or party shall have title to an interest in, or possession or occupancy of
the Property.
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E. Guarantees.
The Redeveloper agrees for itself, its successors and assigns and every successor in interest
to the Property or any part thereof, that the Redeveloper and such assigns shall guarantee the
redevelopment of the Property through the construction of the Project thereon, and that such
construction shall, in any event, be begun and completed in the period of time specified in Section
5F herein.
F. Covenants Running with the Land.
It is intended and agreed that the covenants referred to above shall be covenants running
with the land and that they shall in any event be binding to the fullest extent permitted by law and
equity, for the benefit and in favor of and enforceable by the City, its successors and assigns, and
the City, the State of Illinois, and the United States of America with regard to Section 313 of this
Agreement, and against the Redeveloper, its successors and assigns and every successor in interest
to the Property or any part thereof or any interest therein, and any party in possession or
occupancy of the Property or any part thereof.
G. Binding for the Benefit of the City.
It is also intended and agreed that the foregoing agreements and covenants running with
the land shall in any event and without regard to technical classification or designation legal or
otherwise itself be to the fullest extent permitted by law and equity binding for the benefit of the
City and enforceable by the City and the State of Illinois and the United States as provided in
Section 3F against the Redeveloper and its successors, assigns to or of the Property or any part
thereof or any interest therein.
SECTION 4: CITY'S OBLIGATION
A. Duties.
The City without expense to the Redeveloper, except as set forth herein, (or at such earlier
time or times as the Redeveloper and the City may agree in writing), shall in accordance with the
Plan, provide or secure or cause to be provided or secured, the following:
B. Redevelopment Assistance.
The City shall provide Redevelopment Assistance to the Redeveloper in an amount not to
exceed $306,969.46. Payment to the Redeveloper will be according to the following schedule: A
maximum of $66,969.46 will be available to the Redeveloper prior to December 31, 2023, a
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maximum of $90,000.00 will be available to the Redeveloper prior to December 31, 2024,
maximum of $90,000.00 will be available to the Redeveloper prior to December 31, 2025,
maximum of $60,000.00 will be available to the Redeveloper prior to December 31, 2026 to
reimburse the Redeveloper for completed property renovations as outlined in Exhibit "E". This
disbursement shall be provided after all required documentation has been provided and approved
by the City.
The Redevelopment Assistance will be provided to the Redeveloper for eligible expenses.
Eligible expenses are defined in the Act as Redevelopment Project Costs, which means and includes
the sum total of all reasonable or necessary costs incurred or estimated to be incurred, and any
such costs incidental to a Redevelopment Plan and a Redevelopment Project. Such costs may
include the following: Professional service costs (costs of studies, surveys, development of plans,
and specifications and cost of marketing sites); Property assembly costs (including but not limited
to acquisition of land and other property, real or personal, demolition of buildings, site
preparation, site improvements that act as engineered barriers and the clearing and grading of
land); Improvements to private or public buildings (Costs of rehabilitation, reconstruction or repair
or remodeling of existing public or private buildings, fixtures and leasehold improvements); Public
Works (Costs of the construction of public works or improvements); and construction interest costs
(during period of construction but not exceeding thirty-six (36) months, such payments in any one
year shall not exceed 30% of annual interest costs incurred by the Redeveloper in that year).
SECTION 5: REDEVELOPER OBLIGATION AND RIGHTS
A. Guarantees.
In consideration of the Redevelopment Assistance to be provided by the City, the
Redeveloper guarantees the construction of the project. Specifically, the Redeveloper guarantees
the TIF eligible activities shall be completed and the private funding required to complete the
property renovations, as outlined in Exhibit "B" and described in Exhibit "D", shall be completed
at an estimated cost of up to $3,378,137.54.
B. Submission of Construction Plans.
Prior to the commencement of renovation, the Redeveloper shall submit to the City for its
approval, which approval shall not be unreasonably withheld, the Construction Plans, when
required by State or Local laws, which reflect the renovation and related improvements on the
Redevelopment Site.
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C. Conformance to Construction Plans.
All work with respect to the Project to be constructed, renovated, or provided by the
Redeveloper on the Property shall be in substantial conformity with the Construction Plans.
D. Changes in Construction Plans.
If the Redeveloper desires to make any substantial change which materially changes the
exterior appearance, function, or structural integrity of the Project, whether prior to or subsequent
to the funding of the Redevelopment Assistance, the Redeveloper shall submit the proposed
change to the City Planning & Public Works Department for approval. If the Construction Plans, as
modified by the proposed change, meet all applicable legal requirements, and do not create a
substantial change in the nature or aesthetics of the Project, the City Planning and Public Works
Department shall approve the proposed change and notify the Redeveloper in writing of its
approval.
E. Construction Plans Process.
The Redeveloper shall utilize the City's existing plan review and permitting process for the
review, approval, and modifications of Construction Plans. Said process shall be separate from this
Agreement.
F. Time Limitations.
The construction and improvements referred to herein shall be substantially completed by
April 1, 2026.
G. Improvements, Commencement and Completion Requirements.
1. Commencements. The Redeveloper agrees for itself, its successors and assigns,
that it shall promptly begin and diligently prosecute to completion the redevelopment of
the Property through the construction of the Project thereon pursuant to the approved
Construction Plans and in accordance with any approved changes.
2. Conformance to Federal, State and Local Requirements. The Redeveloper shall use
its best efforts to see that all work with respect to the Project shall conform to all applicable
Federal, State and local laws, regulations and ordinances including but not limited to
construction codes, life safety codes, Illinois Accessibility Code, and development
ordinance requirements.
3. Remedies. In addition to all the available remedies provided by this Agreement, the
City shall have all available remedies pursuant to law and equity to remedy defects and
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recover damages in the event of any violation of sections 5(G)(1) and 5(G)(2) immediately
preceding.
4. Lien Waivers. Prior to receiving the Redevelopment Assistance, the Redeveloper
shall provide proof to the City that all contractors and subcontractors involved with the
property renovations have been paid in full and no liens have been filed on the Property.
H. Financing Authorization and Commitment.
Prior to any disbursement of Redevelopment Assistance funds by the City, the Redeveloper
shall submit to the City evidence that the Redeveloper has the appropriate authorization to
proceed and has sufficient funds available or financing in place to cover the costs associated with
the private share of the project.
I. Progress Reports.
Until construction of the Project has been completed, the Redeveloper shall make progress
reports to the City when milestone dates are achieved, or upon special requests of the City in such
detail as may be reasonably requested by the City.
J. Termination of Duties.
All duties, conditions, restrictions, and obligations placed hereunder upon the Redeveloper
and the Property shall terminate when the Redeveloper has completed the renovation project
related to eligible Project costs as listed in Exhibit "E" or when the Tax Increment Financing District
IV expires, whichever occurs sooner.
SECTION 6: REPRESENTATIONS OF THE REDEVELOPER
The Redeveloper represents, warrants, and agrees as the basis for the undertakings on its
part herein contained that:
A. Organizational and Authorization.
The Redeveloper is: Galesburg Civic Art Center, Inc
Tuesday Cetin
349 E Main St
Galesburg, IL 61401
B. Use of Proceeds.
All the proceeds from the Redevelopment Assistance funds will be used by the Redeveloper
for eligible Project expenses as listed in Exhibit "E".
C. Location of Project.
The Project will be located on the Redevelopment Site.
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D. Estimated Costs.
The Estimated Cost of the Project is set forth in Exhibit "B" attached hereto.
E. Changes in Acquisition or Construction of Project.
The Project consists of and will consist of the properties described in Exhibit "A" attached
hereto and no changes shall be made in the renovation of the Project which will have the effect of
impairing the effective use or character of the Project as contemplated by this Agreement.
F. Conformance with Requirement and Regulation.
The Redeveloper has examined and is familiar with all the building regulations and
development ordinances and land use regulations of the City, and the covenants, conditions and
restrictions contained herein affecting the Property and the Project, and covenants that it shall use
its best efforts to see that the Construction Plans and construction of the Project are in accordance
with the Construction Plans and will in all respects conform to and comply therewith.
SECTION 7: ADDITIONAL COVENANTS OF THE REDEVELOPER
A. Indemnification Covenants.
Until such time as an occupancy permit is issued for the Project, at which time the
agreements and covenants of this Section 7A shall no longer be binding and enforceable, the
Redeveloper agrees for itself, its successors and assigns, to indemnify and save the City and its
officers and employees harmless against claims by or on behalf of any person, firm or corporation
arising from the conduct or management of, or from any work or thing done on the Project while
the Redevelopment Area remains in existence and against and from all claims arising from (i) any
condition of the Project (ii) any breach or default on the part of the Redeveloper or its successors
and assigns in the performance of any of its obligations under this Agreement (iii) any act of
negligence of any assignee or lessee of the Redeveloper, or any agents, contractors, servants,
employees or licensees (iv) any act of negligence of any assignee or lessee of the Redeveloper, or
of any agents, contractors, servants, employees or licensees of any assignee or lessee of the
Redeveloper, or (v) any performance by the City of any act required under this Agreement or
requested by the Redeveloper or its successors and assigns other than negligent or willful
misconduct of the City. The Redeveloper agrees to indemnify and save the City harmless from and
against all costs and expenses incurred in or in connection with any such claim arising as foresaid
or in connection with any action or proceeding brought thereon. In case any such claim is made
or action brought based upon any such claim in respect of which indemnity may be sought against
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the Redeveloper, upon receipt of notice in writing from the City setting forth the particulars of
such claim or action, the Redeveloper shall assume the defense thereof including the employment
of counsel and the payment of all costs and expenses. The City shall have the right to employ
separate counsel in any such action and to participate in the defense thereof, but the fees and
expenses of such counsel shall be at the expense of the City unless the employment of such counsel
has been specifically authorized by the Redeveloper.
B. Insurance.
The Redeveloper agrees to maintain all necessary insurance with respect to the Project in
accordance with the requirements of this Agreement.
C. Maintenance and Repair.
The Redeveloper agrees that it will maintain and repair the Project in accordance with the
requirements of this Agreement.
SECTION 8: REDEVELOPMENT ASSISTANCE
A. Redevelopment Assistance to Redeveloper.
The City agrees, upon the terms and conditions of this Agreement, to provide
Redevelopment Assistance to the Redeveloper for eligible Redevelopment Assistance expenses, as
listed in Exhibit 'E". Said Redevelopment Assistance shall be in accordance with the guidelines set
forth in Section 4.13. of this Agreement.
B. Permitted Expenditures.
No funds may be disbursed from the City to Redeveloper unless they are for the purpose
of paying eligible Redevelopment Project Costs which are permitted in the Act in Section 11-74.4-
3 (q), as it may be amended from time to time as designated in Exhibit "E".
C. Disbursement From Redevelopment Assistance Fund.
The City, pursuant to the terms and conditions of this Agreement shall provide
Redevelopment Assistance from the City's TIF IV Central/East Main Street Fund, to the extent of
fund availability, to the Redeveloper for the eligible costs connected with the Project as set forth
on Exhibit "E" attached hereto. Said disbursement shall be made at the completion of the project
and after all required documentation has been provided to, and approved by, the City.
D. Modification of Expenditures.
The items set forth in Exhibit "E" to be funded from the Redevelopment Assistance Fund
may be modified by increasing or decreasing the cost of a particular item by adding or deleting
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items from the list provided, contingent upon those items being eligible costs. However, the total
amount to be funded shall not exceed $306,969.46 (Three Hundred Six Thousand Nine Hundred
Sixty Nine Dollars and Forty -Six Cents) and further, provided that any such modification shall
conform to the requirements of subsection 813 and the requirements of this Agreement. The
Redeveloper shall make a request for modification in writing to the City. If such modification
conforms to the requirements of this Agreement, the City shall approve the proposed change and
notify the Redeveloper in writing of its approval.
E. Conditions Precedent to Disbursement.
Prior to beginning the property renovations, unless waived by the City in writing, the
Redeveloper will furnish to the City the following, all to be satisfactory in both form and substance
to the City, which shall be conditions precedent to the City's disbursement of funds from the
Redevelopment Assistance Fund. Any item, the production of which has not been waived by the
City, shall be furnished by the Redeveloper to the City as soon as reasonably available.
1. Evidence of funds available for completion of the Project.
2. Necessary and appropriate construction permits;
3. Satisfactory proof that policies of insurance of all types and coverages required under
the term of this Agreement have been obtained and are in force;
4. Contracts and subcontracts covering the construction of the Project.
5. Labor, material, performance and payment bond or bonds issued by a Company
acceptable to the City for any contractor, subcontractor or subcontractors, with the
City named as dual obligee;
6. Upon completion of the Project, the Final Project Cost Analysis and documentation
showing all actual Redevelopment Assistance costs of the Project;
7. Provide at the completion of the property renovations, proof that all contractors and
subcontractors have been paid in full (lien waivers) and no liens have been filed on the
Property and no outstanding claims for payment or bills for work performed exist on
the Project or Property;
F. Time for Payment of Requisitions.
If the City shall so require, thirty (30) days shall intervene between the date of receiving
the request of the Redevelopment Assistance payment and the date upon which the City shall be
obligated to effect such payment, provided all conditions in this Agreement have been met to allow
the release of payment by the City.
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SECTION 9: CONSTRUCTION OF THE IMPROVEMENTS
A. Commencement and Completion.
Redeveloper shall cause the renovations of the Project to be commenced and to be
prosecuted with due diligence and in good faith, and without delay. Redeveloper shall cause the
Project to be constructed in a good and workmanlike manner in accordance with the Construction
Plans and in all respects in compliance with all applicable laws, rules, permits, requirements and
regulations of any governmental agency or authorities having or exercising jurisdiction over the
Property or the Project and will not cause, permit, or allow any substantial deviation from the
Construction Plans without prior written consent of the City.
B. Contract Prohibitions.
Unless otherwise previously agreed by the City in writing, all contracts let by Redeveloper
or Redeveloper's contractor in connection with construction of the Project shall contain a
prohibition against any material change without the City's prior written consent.
SECTION 10: INSURANCE
Prior to any disbursement from the Redevelopment Assistance Fund, Redeveloper or
Redeveloper's contractor shall procure and deliver to the City at Redeveloper's or such
contractor's cost and expense, and shall maintain in full force and effect until each and every
obligation contained herein has been fully paid, or performed, a policy or policies of
comprehensive liability insurance and during any period of construction contractor's liability
insurance with liability coverage under the comprehensive liability insurance to be not less than
$1,000,000 (One Million Dollars) each occurrence and $2,000,000 (Two Million Dollars) total. All
such policies shall be in such form and issued by such companies as shall have been approved by
the Cityto protect the City and Redeveloper against any liability incidental to the use of or resulting
from any accident occurring in or about the Project. Each such policy shall contain an affirmative
statement by the issuer thereunder to give written notice to the City at least 30 (thirty) days prior
to any cancellation or amendment of its policy.
SECTION 11: RIGHTS OF INSPECTION
The City or its designee shall have the right at any time to enter upon the Property for the
purposes of inspection and if the City in its judgment, determines that any work and materials are
not in substantial conformity with the Construction Plans, as the same were theretofore approved
in writing by the City, or with any applicable laws, regulations, permits, requirements or rules of
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any governmental authority having or exercising jurisdiction thereover or not otherwise in
conformity with sound building practices, the City shall have the right to stop the work and to order
replacement or correction of any such work or materials regardless of whether or not such work
or materials have theretofore been incorporated into the Project. Inspection by the City of the
Property or the Project shall be for the sole purpose of protecting the security for the
Redevelopment Assistance and shall not be construed as a representation by the City that there
has been compliance with the Construction Plans or that the Project will be or are free of faulty
materials or workmanship, or a waiver of any rights the City or any other party may have against
Redeveloper or any other party for non-compliance with the Construction Plans.
SECTION 12: PROHIBITIONS AGAINST ASSIGNMENT AND TRANSFER
A. Representation as to Purpose.
The Redeveloper represents and agrees that its redevelopment of the Redevelopment Site,
and its other undertakings pursuant to this Agreement, are, and will be used, for the
redevelopment of the Property only.
B. Prohibition Against Transfer of Property and Assignment of Agreement.
The Redeveloper represents and agrees for itself and its successors and assigns, that:
1. Prohibitions. Except only by way of security for a First Mortgage and only for the
purpose of obtaining financing necessary to enable the Redeveloper or any successor
in interest to the Redevelopment Site, or any part thereof, to perform its obligations
with respect to the Project under this Agreement, the Redeveloper has not made or
created, and it will not make or create, or suffer to be made or created, any total or
partial sale, assignment, conveyance, or lease, or any trust or power, or transfer in any
other mode or form of or with respect to the Agreement or the Property, or any part
thereof or any interest therein, or any contract or agreement to do any of the same,
except for utility easements, without prior written approval by the City.
SECTION 13: EVENTS OF DEFAULT AND REMEDIES
A. Events of Default.
The following shall be Events of Default with respect to this Agreement:
1. If any material representation made by the Redeveloper in this Agreement, or in any
certificate, notice, demand, or request made by the Redeveloper, in writing and
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delivered to the City pursuant to or in connection with any of said documents shall
prove to be untrue or incorrect in any material respect as of the date made; or
2. Default in the performance or breach of any covenant contained in this Agreement
concerning the covenant of Redeveloper with regard to its existence and ownership of
the Property; or
3. Default in the performance or breach of any other covenant, warranty or obligation of
the Redeveloper in this Agreement and continuance of such default or breach for a
period of 30 (thirty) days after Redeveloper has actual knowledge thereof; or
4. The entry of a decree or order for relief by a court having jurisdiction in the premises in
respect of the Redeveloper in an involuntary case under the federal bankruptcy laws,
as now or hereafter constituted, or any other applicable Federal or state bankruptcy,
insolvency or other similar law, or appointing a receiver, liquidator, assignee, custodian,
trustee, sequestrator (or similar official) of the Redeveloper for any substantial part of
its property, or ordering the winding -up or liquidation of its affairs and the continuance
of any such decree or order unstated and in effect for a period of 60 (sixty) consecutive
days; or
5. The commencement by the Redeveloper of a voluntary case under the federal
bankruptcy laws, as now or hereafter constituted, or any other applicable federal or
state bankruptcy, insolvency or other similar law, or the consent by any such entity to
the appointment of or taking possession by a receiver, liquidator, assignee, trustee,
custodian, sequestrator (or other similar official) of the Redeveloper or of any
substantial part of such entity's property, or the making by any such entity of any
assignment for the benefit of creditors or the failure of the Redeveloper generally to
pay such entity's debts as such debts become due or the taking of action by the
Redeveloper in furtherance of any of the foregoing.
B. Remedies on Default.
1. Except as otherwise provided in this Agreement, in the event of any default in or breach
of this Agreement, or any of its terms or conditions, by either party hereto or any
successors to such party, such party or successor, upon written notice from the other,
shall take immediate action to cure or remedy such default or breach, and, in any event,
within 60 (sixty) days after receipt of such notice. In case such action is not taken, or
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not diligently pursued, or the default or breach shall not be cured or remedied within a
reasonable time, the aggrieved party may institute such proceedings as may be
necessary or desirable in its opinion to cure or remedy such default or breach, including
but not limited to, proceedings to compel specific performance by the party in default
or breach of its obligations.
2. In case the City shall have proceeded to enforce its rights under this Agreement and
such proceedings shall have been discontinued or abandoned for any reason or shall
have been determined adversely to the City, then and in every such case the
Redeveloper and the City shall be restored respectively to their several positions and
rights hereunder, and all rights, remedies and powers of the Redeveloper and the City
shall continue as though no such proceedings had been taken.
C. Agreement to Pay Attorney's Fees and Expenses.
In the event the Redeveloper should default under any of the provisions of this Agreement
and the City should employ attorneys or incur other expenses for the collection of the payments
due under this Agreement or the enforcement of performance or observance of any obligation or
agreement on the part of the Redeveloper herein contained the Redeveloper agrees that it will on
demand therefore pay to the City the reasonable fees of such attorneys and such other expenses
so incurred by the City.
In the event the City should default under any of the provisions of this Agreement and the
Redeveloper should employ attorneys or incur other expenses for the collection of the payments
due under this Agreement or the enforcement of performance or observance of any obligation or
agreement on the part of the Redeveloper herein contained the City agrees that it will, on demand
therefore, pay to the Redeveloper the reasonable fees of such attorneys and such other expenses
so incurred by the Redeveloper.
SECTION 14: OTHER RIGHTS AND REMEDIES OF CITY AND REDEVELOPER
A. No Waiver By Delay.
Any delay by the City or the Redeveloper in instituting or prosecuting any actions or
proceedings or otherwise asserting its rights shall not serve to waive or to deprive it of or limit
such rights in any way (it being the intent of this provision that the City or Redeveloper should not
be constrained so as to avoid the risk of being deprived of or limited in the exercise of the remedy
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provided in this Section because of concepts of waiver, laches or otherwise) to exercise such
remedy at a time when it may still hope to otherwise resolve the problems created by default
involved; nor shall any waiver in fact made by the City or Redeveloper with respect to any specific
default by the Redeveloper or the City under this Section be considered or treated as a waiver of
the rights of the City or the Redeveloper with respect to any other defaults by the Redeveloper, or
the City under this Section or with respect to any defaults under any Section in this Agreement or
with respect to the particular default, except to the extent specifically waived in writing by the City
or the Redeveloper.
B. Rights and Remedies Cumulative.
The rights and remedies of the parties to this Agreement (or their successors in interest)
whether provided by law or by this Agreement, shall be cumulative, and the exercise by either
party of any one or more of such remedies shall not preclude the exercise by it, at the time or
different time, of any such remedies for the same default or breach by the other party. No waiver
made by either such party with respect to the performance, nor the manner of time thereof, or
any obligation of the other party or any condition as to its own obligation under this Agreement
shall be considered a waiver of any rights of the party making the waiver with respect to the
particular obligation of the other party or condition to its own obligation beyond those expressly
waived in writing and to the extent thereof, or a waiver in any respect in regard to any other rights
of the party making the waiver or any other obligations of the other party.
SECTION 15: DELAY IN PERFORMANCE
For the purposes of any of the provisions of this Agreement except with regard to payment
of real property taxes or guarantees as provided herein, neither the City, nor the Redeveloper, as
the case may be, nor any successor in interest, shall be considered in breach of, or default in, its
obligations with respect to the preparation of the Property for redevelopment, or the beginning
and completion of construction of the Project, or progress in respect thereto, in the event of
enforced delay in the performance of such obligations due to unforeseeable cause beyond its
control and without its fault or negligence, including, but not restricted to acts of God, acts of the
public enemy, acts of federal, state or local government, acts of the other party, fires, floods,
epidemics, quarantine restrictions, strikes, embargoes, acts of nature, unusually severe weather
or delays of subcontractors due to such causes; it being the purpose and intent of this provision
that in the event of the occurrence of any such enforced delay, the time or times for performance
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of the obligations of the City with respect to the preparation of the Property for Redevelopment
or of the Redeveloper with respect to construction of the Project as the case may be, shall be
extended for the period of the enforced delay. Provided, that the party seeking the benefit of the
provisions of this Section, shall have first notified the other party thereof in writing, of the cause
or causes thereof, and requested an extension of the period of enforced delay. Such extensions
of schedule shall be agreed to in writing by the parties hereto.
SECTION 16: EQUAL EMPLOYMENT OPPORTUNITY
The Redeveloper, for itself and its successors and assigns, agrees that during the
construction of the Project provided for in this Agreement that the following will apply:
A. Non -Discrimination.
The Redeveloper will not discriminate against any employee or applicant for employment
on the basis of race, color, religion, sex, age, national origin, marital status, sexual orientation,
military status, unfavorable military discharge, or physical or mental disability. The Redeveloper
will take affirmative action to ensure that applicants are employed, and that employees are treated
during employment, without regard to their race, color, religion, sex, age, national origin, marital
status, sexual orientation, military status, unfavorable military discharge, or physical or mental
disability. Such action shall include but not be limited to, the following: employment, upgrading,
demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other
forms of compensation, and selection for training, rates of pay or other forms of compensation,
and selection for training, including apprenticeship. The Redeveloper agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be provided
by the City setting forth the provisions of this non-discrimination clause.
B. Advertising.
The Redeveloper will, in all solicitations or advertisements for employees placed by or on
behalf of the Redeveloper, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin or state the Redeveloper
is an Equal Opportunity Employer and will include a display of the EOE logo in said advertisement.
C. Non -Compliance.
In the event of the Redeveloper's final determination of non-compliance with the non-
discrimination clauses of this Section, this Agreement may be canceled, terminated, or suspended
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in whole or in part, upon written notification to the Redeveloper of a sixty (60) day cure period to
remedy the non-compliance issue to the satisfaction of the City.
D. Mandatory Inclusion of Provisions.
The Redeveloper will include the provisions of Paragraphs "A" through "C" of this Section
in every contract or purchase order and will require the inclusions of these provisions in every
subcontract entered into by any of its contractors, unless exempted by rules, regulations, so that
such provisions will be binding upon each such contractor, subcontractor, or vendor as the case
may be.
SECTION 17: TITLES OF ARTICLES AND SECTIONS
Any titles of the several parts, Articles and Sections of this Agreement are inserted for convenience
of reference only and shall be disregarded in construing or interpreting any of its provisions.
SECTION 18: CONFLICT OF INTEREST
No member, officer, or employee of the City or its designees or agents and no member of the
governing body of the City during his or her tenure or for one year thereafter, shall have any interest,
direct or indirect, in any contract or subcontract or the proceeds thereof, with respect to which this
Agreement shall apply.
SECTION 19: NOTICES
All notices required and provided for in this Agreement shall be sent to the following parties on
behalf of the City and the Redeveloper.
To the City: City Manager
City Hall
55 West Tompkins Street
P.O. Box 1387
Galesburg, Illinois 61402-1387
with the copies to the City Attorney.
To Redeveloper: Galesburg Civic Art Center, Inc
Tuesday Cetin
349 E Main St
Galesburg, IL 61401
All notices shall run from the date received, and all notices shall be delivered by certified or
registered mail.
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SECTION 20: COUNTERPARTS
If the Agreement is executed in two or more counterparts, each shall constitute one and the same
instrument and each shall be recognized as an original instrument.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement and caused their
respective seals to be affixed and attested thereto as of the date first written above in this Agreement.
CITY: CITY OF GALESBURG, ILLINOIS REDEVELOPER: Galesburg Civic Art Center, Inc
A Municipal Corporation
Em
Attest:
Peter Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
Attest:
Tuesday Cetin, Executive Director
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EXHIBIT "A"
REDEVELOPMENT SITE
LEGAL DESCRIPTION
A part of Original Lots 10 and 11 in Block 15 of the City of Galesburg, Knox County, Illinois,
as per Plat recorded in Volume 4 of Plats, page 100 and more particularly described as
follows: Bounded by a line beginning at the Southeast Corner of said Lot 11, running
thence North 116 feet, thence West 81 feet and 7 inches; thence South 116 feet; thence
East 81 feet and 7 inches to the Place of Beginning, subject to an alleyway 16 feet wide
off the entire North side thereof.
COMMONLY KNOWN AS: 349 E Main St, Galesburg, IL 61401
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EXHIBIT "B"
ESTIMATED COSTS OF PROJECT
349 E Main Street
2023
Total Amount
Design and evaluation
53,964.00
Sprinkler System Revisions
26,07S.00
Construction 1st Floor Phase 2
171,329.00
Construction 2nd and 3rd Floor
164,000.00
Electrical, Phase 2, 2nd and 3rd floor
141,579.54
Mechanical, Phase 2, 2nd and 3rd floor
99,12S.00
Plumbing, Phase 2, 2nd and 3rd floor
93,400.00
Kitchen specific (ie Grease Trap, Hood)
54,000.00
Painting 1st Floor Phase 2, 3rd Floor
85,000.00
Flooring 1st Floor Phase 2, 3rd Floor
13,309.60
Type 1 hood system
$68,260.00
Insulation
22,732.70
Exterior Copper
121,638.00
Exterior Windows (South, East)
171,330.00
Exterior Masonry (East)
103,133.07
Roof
110,600.00
Contingency 15%
228,963.00
Project Management
95,204.00
1,823,642.91
2024
Exterior Door Replacements
57,043.10
Construction 2nd and 3rd floor continued
cost included above
Flooring, 2nd Floor
5,599.09
Painting, 2nd floor
62,500.00
Exterior Windows, Lighting (North/West)
121,800.00
Exterior Masonry (North/West)
144,364.58
Electrical, Phase 2, 2nd and 3rd floor
cost included above
Mechanical, Phase 2, 2nd and 3rd floor
cost included above
Plumbing, Phase 2, 2nd and 3rd floor
cost included above
Fire Alarm
57,923.00
Security System
66,904.00
Contingency
82,136.44
Project Management
33,842.53
632,112.74
Amount already invested in Phase 1 by GCAC
922,381.89
TOTAL ESTIMATED PROJECT COST:
3,378,137.54
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EXHIBIT "C"
Tax Increment Redevelopment Project Area IV
(Redevelopment Area)
LEGAL DESCRIPTION
COMMENCING AT THE APPARENT POINT OF INTERSECTION OF THE WEST RIGHT-OF-WAY OF SOUTH CEDAR STREET AND
THE SOUTH RIGHT-OF-WAY LINE OF WEST SOUTH STREET; THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE
OF SOUTH CEDAR STREET TO THE POINT OF INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF WEST TOMPKINS
STREET; THENCE EASTERLY ALONG THE NORTH RIGHT-OF-WAY LINE OF WEST TOMPKINS STREET TO THE WEST RIGHT-
OF-WAY LINE OF SOUTH BROAD STREET; THENCE NORTHERLY ALONG THE WEST RIGHT-OF-WAY LINE OF SOUTH BROAD
STREET TO THE SOUTH RIGHT-OF-WAY LINE OF WEST SIMMONS STREET; THENCE WESTERLY ALONG THE SOUTH RIGHT-
OF-WAY LINE OF WEST SIMMONS STREET TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF
SOUTH CEDAR STREET; THENCE NORTHERLY ALONG SAID SOUTH CEDAR STREET RIGHT-OF-WAY LINE TO THE POINT OF
INTERSECTION WITH THE NORTH LINE OF LOT 12 IN BLOCK 23 OF THE ORIGINAL TOWN OF GALESBURG; THENCE
WESTERLY ALONG THE NORTH LINE OF LOTS 7 THROUGH 12 IN BLOCK 23 OF THE ORIGINAL TOWN OF GALESBURG TO
THE POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF SOUTH WEST STREET; THENCE SOUTHERLY ALONG
SAID RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF WEST SIMMONS
STREET; THENCE WESTERLY ALONG SAID RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-
OF-WAY LINE OF SOUTH ACADEMY STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY TO THE POINT OF
INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF WEST MAIN STREET; THENCE NORTHERLY ALONG SAID
ACADEMY STREET RIGHT-OF-WAYTOTHE POINTOF INTERSECTION WITH THE SOUTH LINE OF BLOCK 21 OFTHE ORIGINAL
TOWN OF GALESBURG EXTENDED; THENCE EASTERLY ALONG SAID EXTENDED SOUTH LINE OF BLOCK 21 TO THE POINT
OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF NORTH WEST STREET; THENCE NORTHERLY ALONG SAID -
RIGHT -OF -WAY LINE TO THE SOUTH LINE OF LOT 14 OF BLOCK 21 OF THE ORIGINAL TOWN OF GALESBURG; THENCE
WESTERLY ALONG THE SOUTH LINE OF LOT 14 AND LOTS 3 THROUGH 6 OF BLOCK 21 OF THE ORIGINAL TOWN OF
GALESBURG EXTENDED TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF NORTH ACADEMY
STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE NORTHERLY
RIGHT-OF-WAY LINE OF THE BNSF RAILWAY; THENCE SOUTHWESTERLY ALONG SAID RIGHT-OF-WAY LINE TO THE POINT
OF INTERSECTION WITH THE EXTENDED WEST RIGHT-OF-WAY LINE OF CEDAR AVENUE; THENCE NORTHERLYALONG SAID
RIGHT -WAY TO THE POINT OF INTERSECTION WITH THE SOUTH LINE OF LOT 5 OF FANITA F. WELSH'S SUBDIVISION
EXTENDED TO THE WEST; THENCE EASTERLY ALONG SAID EXTENDED SOUTH LINE TO SOUTHEAST CORNER OF SAID LOT;
THENCE NORTHERLY ALONG THE EAST LINE OF SAID LOT 5 TO THE POINT OF INTERSECTION WITH THE EXTENDED NORTH
RIGHT-OF-WAY LINE OF WEST WATER STREET; THENCE EASTERLY ALONG THE EXTENDED NORTH RIGHT-OF-WAY LINE OF
WEST WATER STREET TO THE SOUTHWEST CORNER OF LOT 12 OF A SUBDIVISION OF ORIGINAL LOTS 5, 6, 7 AND 8 OF
BLOCK 7 OF ORIGINAL PLAT OF GALESBURG AS RECORDED IN A REVENUE PLAT OF 1904; THENCE NORTHERLY ALONG
THE WEST LINE OF SAID LOT 12 TO THE SOUTHEAST CORNER OF LOT 13 OF A SUBDIVISION OF ORIGINAL LOTS 5, 6,7 AND
8 OF BLOCK 7 OF ORIGINAL PLAT OF GALESBURG AS RECORDED IN A REVENUE PLAT OF 1904; THENCE EASTERLY ALONG
THE SOUTH LINE OF SAID LOT 13 3 RODS; THENCE NORTHERLY 3 RODS TO A POINT ON THE NORTH LINE OF SAID LOT 12
3 RODS EAST OF EAST LINE OF SAID LOT 13; THENCE EASTERLY ALONG THE NORTH LINE OF LOTS 12 AND 11 OF A
SUBDIVISION OF ORIGINAL LOTS 5, 6, 7 AND 8 OF BLOCK 7 OF ORIGINAL PLAT OF GALESBURG TO THE POINT OF
INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF NORTH WEST STREET; THENCE NORTHERLY ALONG THE
EXTENDED WEST RIGHT-OF-WAY LINE OF NORTH WEST STREET TO THE POINT OF INTERSECTION WITH THE NORTH
RIGHT-OF-WAY LINE OF WEST NORTH STREET; THENCE EASTERLY ALONG THE NORTH RIGHT-OF-WAY LINE OF NORTH
STREET TO THE POINT OF INTERSECTION WITH THE SOUTH LINE OF THE SANITARY DISTRICT CHANNEL; THENCE
NORTHEASTERLY ALONG SAID LINE OF THE SANITARY CHANNEL TO THE WEST RIGHT-OF-WAY LINE OF NORTH SEMINARY
STREET; THENCE NORTHEASTERLY TO THE SOUTHWEST CORNER OF BLOCK 1 OF PECK & WOODS ADDITION TO THE TOWN
OF GALESBURG; THENCE EASTERLY ALONG THE SOUTH LINE OF BLOCK 1 OF PECK & WOODS ADDITION TO THE POINT OF
INTERSECTION WITH THE SOUTH LINE OF THE GALESBURG SANITARY DISTRICT CHANNEL; THENCE EASTERLYALONG SAID
CHANNEL EXTENDED TO THE POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF NORTH CHAMBERS
STREET; THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY TO THE SOUTHWEST CORNER OF LOT 12 OF THE SUBDIVISION
OF LOTS 1 AND 11 THROUGH 18 OF J. S. CHAMBER'S SUBDIVISION OF LOTS 1, 3, 4 AND 5 OF BLOCK 1 OF MATTHEW
CHAMBER'S ADDITION TO THE CITY OF GALESBURG; THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 12 TO THE
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SOUTHEAST CORNER OF LOT 12; THENCE NORTHERLY ALONG THE EAST LINE OF SAID LOT 12 TO THE NORTHEAST CORNER
OF SAID LOT 12; THENCE EASTERLY ALONG THE SOUTH LINE OF LOT 2 OF BLOCK 1 OF MATTHEW CHAMBER'S ADDITION
TO GALESBURG TO THE SOUTHEAST CORNER OF SAID LOT 2; THENCE SOUTHERLY ALONG THE WEST LINE OF LOT 21 OF
PAYNE'S ADDITION TO GALESBURG TO THE SOUTHWEST CORNER OF SAID LOT 21; THENCE EASTERLY ALONG THE SOUTH
LINE OF SAID LOT 21 EXTENDED TO THE POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF SUMNER
STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY LINE TO THE SOUTHWEST CORNER OF LOT 29 OF THE
SUBDIVISION OF 1898 OF ORIGINAL LOTS 1 THROUGH 4 OF PAYNE'S ADDITION TO THE CITY OF GALESBURG; THENCE
EASTERLY ALONG THE SOUTH LINE OF SAID LOT 29 TO THE SOUTHEAST CORNER OF LOT 29; THENCE NORTHERLY ALONG
EAST LINE OF LOT 29 TO THE SOUTHWEST CORNER OF LOT 7 OF THE SUBDIVISION OF LOTS 7, 8, 9, 10 AND 19 OF GREEN
& MCCOY'S ADDITION; THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 7 EXTENDED TO THE POINT OF
INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF THE BNSF RAILWAY; THENCE NORTHEASTERLY ALONG SAID
RIGHT-OF-WAY TO THE POINT OF INTERSECTION WITH THE EXTENDED SOUTH LINE OF LOT 40 OF A SUBDIVISION OF LOTS
14 & 18 OF 10 ACRE LOT 4 AND LOT 21 OF 10 ACRE LOT 5 OF ARNOLD'S SUBDIVISION OF 10 ACRE LOT 5 AND LOT 7 OF
10 ACRE LOT 4 OF ORIGINAL PLAT OF GALESBURG; THENCE EASTERLYALONG SAID EXTENDED SOUTH LINE TO THE POINT
OF INTERSECTION WITH THE EAST LINE OF ARNOLD'S SUBDIVISION OF 10 ACRE LOT 5; THENCE NORTHERLY ALONG SAID
EAST LINE TO THE SOUTHWEST CORNER OF LOT 22 OF ARNOLD'S SUBDIVISION OF 10 ACRE LOT 5; THENCE EASTERLY
ALONG SAID SOUTH LINE TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF LINCOLN STREET;
THENCE SOUTHERLY ALONG THE WEST RIGHT-OF-WAY LINE OF LINCOLN STREET TO THE SOUTHEAST CORNER OF LOT 29
OF ARNOLD'S SUBDIVISION OF 10 ACRE LOT 5; THENCE EASTERLY ALONG THE EXTENDED SOUTH LINE OF LOT 5 OF
ARNOLD'S SUBDIVSION OF 10 ACRE LOT 5 TO THE SOUTHEAST CORNER OF SAID LOT 5; THENCE SOUTHERLY ALONG THE
WEST LINE OF LOT 13 OF BURGLAND AND JOHNSON'S SUBDIVISION TO THE SOUTHWEST CORNER OF SAID LOT 13;
THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 13 EXTENDED TO THE POINT OF INTERSECTION WITH THE EAST
RIGHT-OF-WAY LINE OF FULTON STREET; THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY TO THE POINT OF
INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF EAST MAIN STREET; THENCE EASTERLYALONG SAID RIGHT-OF-
WAY LINE TO THE SOUTHEAST CORNER OF LOT 34 OF SCRIPP'S SUBDIVISION; THENCE NORTHERLY ALONG THE EAST LINE
OF SAID LOT 34 OF SAID SUBDIVISION TO THE NORTHWEST CORNER OF LOT 33 OF SAID SUBDIVISION; THENCE EASTERLY
ALONG THE NORTH LINE OF SAID LOT 33 OF SAID SUBDIVISION TO THE SOUTHEAST CORNER OF LOT 35 OF SAID
SUBDIVISION; THENCE NORTHERLY ALONG THE EAST LINE OF SAID LOT 35 OF SAID SUBDIVISION TO THE NORTHEAST
CORNER OF LOT 35 OF SAID SUBDIVISION; THENCE EASTERLY ALONG THE EXTENDED SOUTH LINE OF LOT 29 OF SCRIPP'S
SUBDIVISION TO THE WEST RIGHT-OF-WAY LINE OF NORTH WHITESBORO STREET; THENCE NORTHERLY ALONG SAID
RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE EXTENDED NORTH LINE OF THE SUBDIVISION OF LOTS
3, 4 AND 5 BLOCK 1 OF CAMPBELL'S ADDITION; THENCE EASTERLY ALONG SAID EXTENDED NORTH LINE TO THE WEST
LINE OF SUMMIT ADDITION; THENCE NORTHERLY 1 ROD ALONG THE WEST LINE OF SUMMIT ADDITION TO THE
NORTHWEST CORNER OF LOT 1 OF SUMMIT ADDITION; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1 TO
THE NORTHEAST CORNER OF SAID LOT 1; THENCE SOUTHERLY 1 ROD TO THE NORTHWEST CORNER OF LOT 2 OF SUMMIT
ADDITION; THENCE EASTERLYALONG THE NORTH LINE OF SAID LOT 2TOTHE NORTHWEST CORNER OF LOTS OF SUMMIT
ADDITION; THENCE SOUTHERLY ALONG THE WEST LINE OF SAID LOT 9 TO THE SOUTHWEST CORNER OF LOT 9; THENCE
EASTERLY ALONG THE SOUTH LINE OF LOT 9 EXTENDED TO THE NORTHWEST CORNER OF LOT 19 OF THE RESUBDIVISION
OF ORIGINAL LOTS 1, 2 & 3 OF BLOCK 2 OF SUMMIT ADDITION AS RECORDED IN A REVENUE PLAT OF 1904; THENCE
EASTERLYALONG THE NORTH LINE OF SAID LOT 19 TO THE NORTHEAST CORNER OF LOT 19; THENCE SOUTHERLY TO THE
SOUTHWEST CORNER OF LOT 7 OF THE RESUBDIVISION OF BLOCK 2 OF THE SUMMIT ADDITION; THENCE EASTERLY
ALONG THE SOUTH LINE OF SAID LOT 7 EXTENDED TO THE POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE
OF ARNOLD STREET; THENCE EASTERLY ALONG THE EXTENDED SOUTH LINE OF LOT 7 OF M. J. KITCHELL'S SUBDIVISION
TO THE WEST RIGHT-OF-WAYLINE OF NORTH FARNHAM STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY TO
THE POINT OF INTERSECTION WITH THE EXTENDED NORTH LINE OF LOT 7 OF BLOCK 1 OF OLOF HAWKINSON'S ADDITION;
THENCE EASTERLY ALONG THE EXTENDED NORTH LINE OF LOTS 7 AND 8 IN BLOCKS 1, 2 AND 3 AND LOT 4 IN BLOCK 4 OF
OLOF HAWKINSON'S ADDITION TOTHE POINTOF INTERSECTION WITH THE EAST LINE OF OLOF HAWKINSON'S ADDITION;
THENCE EASTERLY ALONG THE EXTENDED NORTH LINE OF LOT 4 IN BLOCK 4 AND LOT 27 IN BLOCK 3 OF THE
WASHINGTON ADDITION TO THE NORTHEAST CORNER OF SAID LOT 27; THENCE SOUTHERLY ALONG THE EAST LINES OF
LOTS 27 AND 28 OF BLOCK 3 OF THE WASHINGTON ADDITION TO THE SOUTHEAST CORNER OF LOT 28; THENCE WESTERLY
ALONG THE SOUTH LINE OF SAID LOT 28 EXTENDED TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY
LINE OF CHESTNUTSTREET; THENCE SOUTHERLYALONG SAID RIGHT-OF-WAY LINETOTHE POINT OF INTERSECTION WITH
THE NORTH RIGHT-OF-WAY LINE OF EAST MAIN STREET; THENCE WESTERLYALONG SAID NORTH RIGHT-OF-WAY OF EAST
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MAIN STREET TO THE POINT OF INTERSECTION WITH THE EXTENDED EAST LINE OF LOT 4 IN BLOCK 5 OF THE FACTORY
ADDITION; THENCE SOUTHERLY ALONG THE EXTENDED EAST LINE OF LOTS 4 AND 9 OF BLOCK 5 OF FACTORY ADDITION
TO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF WASHINGTON STREET; THENCE WESTERLY
ALONG SAID SOUTH RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF
ILLINOIS AVENUE; THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE TO THE SOUTHEAST CORNER OF LOT 7
IN BLOCK 1 OF N. T. ALLEN'S SUBDIVISION; THENCE WESTERLY ALONG THE EXTENDED SOUTH LINE OF LOTS 6 AND 7 IN
BLOCKS 1 AND 2 OF N. T. ALLEN'S SUBDIVISION TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE
OF SOUTH FARNHAM STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY LINE TO THE SOUTHEAST CORNER OF
LOT 1 IN BLOCK 1 OF THE RESUBDIVISION OF BLOCKS 1, 2, 3 AND 4 OF THE HAYNER'S ADDITION; THENCE WESTERLY
ALONG THE EXTENDED SOUTH LINE OF LOTS 1 THROUGH 9 IN BLOCK 1 AND LOTS 1 THROUGH 6 OF BLOCK 2 TO THE
SOUTHWEST CORNER OF LOT 6 IN BLOCK 2 OF SAID RESUBDIVISION OF HAYNER'S ADDITION; THENCE NORTHERLY 55
FEET ALONG THE WEST LINE OF LOT 6 IN BLOCK 2 OF THE RESUBDIVISION OF BLOCKS 1, 2, 3 AND 4 OF HAYNER'S
ADDITION; THENCE WESTERLY TO THE EAST LINE OF SAID LOT 7 TO A POINT 55 FEET NORTH OF THE SOUTH LINE OF LOT
7; THENCE SOUTHERLY 5 FEET ALONG THE WEST LINE OF SAID LOT 7 TO A POINT 50 FEET NORTH OF THE SOUTH LINE OF
SAID LOT 7; THENCE WESTERLY TO A POINT ON THE EAST RIGHT-OF-WAY LINE OF LOCUST STREET 50 FEET NORTH OF
THE SOUTHWEST CORNER OF LOT 9 IN BLOCK 2 OF SAID RESUBDIVISION OF HAYNER'S ADDITION; THENCE SOUTHERLY
ALONG SAID RIGHT-OF-WAY LINE TO THE SOUTHWEST CORNER OF SAID LOT 9; THENCE WESTERLY ALONG THE
EXTENDED SOUTH LINES OF LOTS 1-5 IN BLOCK 1 OF FROST'S ADDITION AND LOT 23 OF THE REVENUE PLAT OF 1904 OF
A SUBDIVISION OF ORIGINAL LOTS 1, 2, 3, 5, 6, 7, 8, 9 & 12 OF BLOCK 2 OF FROST'S ADDITION TO THE SOUTHWEST
CORNER OF SAID LOT 23; THENCE NORTHERLY ALONG THE WEST LINE OF SAID LOT 23 TO THE POINT OF INTERSECTION
WITH THE SOUTH RIGHT-OF-WAY LINE OF EAST MAIN STREET; THENCE WESTERLY ALONG SAID SOUTH RIGHT-OF-WAY
LINE TO THE POINT OF INTERSECTION WITH THE WEST LINE OF LOT 27 OF SAID REVENUE PLAT OF 1904; THENCE
SOUTHERLY ALONG SAID WEST LINE OF LOT 27 TO THE POINT OF INTERSECTION WITH THE SOUTH LINE OF SAID LOT;
THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 27 TO THE NORTHERNMOST CORNER OF LOT 14 OF BLOCK 2 OF
FROST'S ADDITION; THENCE SOUTHWESTERLY ALONG THE NORTHWEST LINE OF SAID LOT 14 EXTENDED TO THE POINT
OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF GRAND AVENUE; THENCE NORTHWESTERLY ALONG SAID
RIGHT-OF-WAYTOTHE NORTHERNMOST CORNER OF LOT IN BLOCK 3 OF FROST'S ADDITION; THENCE SOUTHWESTERLY
ALONG THE NORTHWEST LINE OF SAID LOT 4 TO THE WESTERNMOST CORNER OF SAID LOT 4; THENCE SOUTHEASTERLY
ALONG THE SOUTHWEST LINE OF SAID LOT4TO THE POINT OF INTERSECTION WITH THE NORTH LINE OF LOT 13 IN BLOCK
3 OF FROST'S ADDITION; THENCE WESTERLY ALONG THE NORTH LINE OF LOTS 13 AND 14 IN BLOCK 3 OF FROST'S
ADDITION TO THE EAST RIGHT-OF-WAY LINE OF PINE STREET; THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY TO THE
POINT OF INTERSECTION WITH THE EXTENDED CENTERLINE OF THE VACATED ALLEY IN THE SUBDIVISION OF THE SOUTH
HALF OF ORIGINAL 5 ACRE LOT 6; THENCE WESTERLY ALONG THE SAID EXTENDED CENTERLINE OF THE VACATED ALLEY
TO THE POINT OF INTERSECTION WITH THE WEST LINE OF LOT 1 IN THE SUBDIVISION OF THE SOUTH HALF OF ORIGINAL
5 ACRE LOT 6; THENCE NORTHERLY ALONG THE WEST LINE OF LOTS 1 AND 10 IN SAID SUBDIVISION TO THE NORTHEAST
CORNER OF LOT 6 IN THE RESUBDIVISION OF ORIGINAL 5 ACRE LOTS 5 AND 6 OF THE ORIGINAL PLAT OF GALESBURG;
THENCE WESTERLY ALONG THE NORTH LINE OF LOTS 2 THROUGH 6 OF SAID RESUBDIVISION TO THE NORTHWEST
CORNER OF LOT 2; THENCE NORTHERLY ALONG THE WEST LINE OF SAID RESUBDIVISION TO A POINT 18 FEET NORTH OF
THE SOUTH LINE OF LOT 4 IN BLOCK 4 OF SHELDON ALLEN'S SUBDIVISION OF ORIGINAL 5 ACRE LOTS 3 AND 4; THENCE
WESTERLY ALONG A LINE 18 FEET NORTH OF THE SOUTH LINE OF SAID LOT 4 TO THE POINT OF INTERSECTION WITH THE
EAST RIGHT-OF-WAY LINE OF ALLENS AVENUE; THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY LINE TO THE POINT OF
INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF MULBERRY STREET; THENCE WESTERLY ALONG SAID SOUTH
RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF COTTAGE AVENUE;
THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-
WAY LINE OF EAST SOUTH STREET; THENCE WESTERLY ALONG THE SOUTH RIGHT-OF-WAY LINE OF EAST SOUTH STREET
TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SOUTH KELLOGG STREET; THENCE NORTHERLY
ALONG SAID WEST RIGHT-OF-WAY TO A POINT 116.1 FEET SOUTH OF THE SOUTH RIGHT-OF-WAY LINE OF E SIMMONS
STREET; THENCE WESTERLY 65 TO THE POINT OF INTERSECTION WITH THE EXTENDED EAST LINE OF C. L. BROWN'S
SUBDIVISION; THENCE NORTHERLY ALONG SAID EXTENDED EAST LINE TO THE SOUTHEAST CORNER OF LOT 3 IN C. L.
BROWN'S SUBDIVISION; THENCE WESTERLY ALONG THE SOUTH LINE OF C. L. BROWN'S SUBDIVISION TO THE
SOUTHWEST CORNER OF SAID SUBDIVISION; THENCE WESTERLY ALONG THE SOUTH LINE OF THE CUSTER-COX
RESUBDIVISION TO THE SOUTHWEST CORNER OF SAID RESUBDIVISION; THENCE WESTERLY ALONG THE SOUTH LINE OF
LOTS 2 AND 3 IN THE SUBDIVISION OF BLOCK 30 OF THE ORIGNAL PLAT OF GALESBURG EXTENDED TO THE POINT OF
Page 25 of 29
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INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SOUTH PRAIRIE STREET; THENCE NORTHERLY ALONG SAID
RIGHT-OF-WAY TO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF EAST SIMMONS STREET;
THENCE WESTERLY ALONG SAID RIGHT-OF-WAY TO THE NORTHEAST CORNER OF LOT 3 OF BLOCK 31 IN THE ORIGINAL
PLAT OF GALESBURG; THENCE SOUTHERLY ALONG THE EAST LINE OF LOT 3 EXTENDED TO THE NORTHWEST CORNER OF
LOT 17 OF THE RESUBDIVISION OF THE NORTH 1/3 OF ORIGINAL LOTS 9 AND 10, THE SOUTH 12 FEET OF ORIGINAL LOTS
1 AND 2 AND THE SOUTH 3 FEET OF ORIGINAL LOT 3 IN BLOCK 31 OF THE ORIGINAL TOWN; THENCE 10 FEET WEST
PERPENDICULAR TO THE WEST LINE OF SAID LOT 17; THENCE 26.5 FEET SOUTH TO A POINT ON THE SOUTH LINE OF LOT
20 OF SAID RESUBDIVISION; THENCE WESTERLY ALONG THE SOUTH LINE OF LOT 20 TO THE NORTHWEST CORNER OF
LOT 10 IN SAID RESUBDIVISION; THENCE SOUTHERLY ALONG THE WEST LINE OF LOTS 10 AND 11 OF SAID RESUBDIVISION
TO THE POINT OF INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF E TOMPKINS STREET; THENCE WESTERLY 15
FEETALONG SAID NORTH RIGHT-OF-WAY LINE; THENCE NORTH 95 FEET PERPENDICULAR TO THE NORTH RIGHT-OF-WAY
OF EAST TOMPKINS STREET; THENCE WEST 60 FEET; THENCE NORTH 28.75 FEET; THENCE WEST 123 FEET TO THE EAST
RIGHT-OF-WAY LINE OF SOUTH CHERRY STREET; THENCE SOUTHERLY ALONG THE EAST RIGHT-OF-WAY LINE OF SOUTH
CHERRY STREETTO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF EAST SOUTH STREET; THENCE
WESTERLY ALONG SAID SOUTH RIGHT-OF-WAY TO THE POINT OF BEGINNING; EXCLUDING AN AREA MORE
PARTICULARLY DESCRIBED AS A TRACT OF LAND COMMENCING ATTHE POINT OF INTERSECTION OF THE NORTH RIGHT-
OF-WAY LINE OF EAST MAIN STREET AND THE WEST RIGHT-OF-WAY LINE OF NORTH KELLOGG STREET WHICH IS THE
POINT OF BEGINNING; THENCE EASTERLY ALONG THE NORTH RIGHT-OF-WAY LINE OF EAST MAIN STREET TO THE POINT
OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF SOUTH CHAMBERS STREET; THENCE SOUTHERLY ALONG SAID
CHAMBERS STREET RIGHT-OF-WAY TO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF
MULBERRY STREET; THENCE WESTERLY ALONG SAID MULBERRY STREET RIGHT-OF-WAY TO THE POINT OF INTERSECTION
WITH THE WEST RIGHT-OF-WAY LINE OF SOUTH SEMINARY STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY
LINE TO THE SOUTH RIGHT-OF-WAY LINE OF EAST SIMMONS STREET; THENCE WESTERLY ALONG SAID SIMMONS STREET
RIGHT-OF-WAY TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SOUTH KELLOGG STREET;
THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY LINE TO THE POINT OF BEGINNING; ALSO EXCLUDING LOTS 3 THROUGH
10, 27 AND 29 THROUGH 31 OF THE SUBDIVISION OF BLOCK 17 OF THE CITY OF GALESBURG; INCLUDING AN AREA MORE
PARTICULARLY DESCRIBED AS A TRACT OF LAND BEGINNING AT THE INTERSECTION OF THE SOUTH RIGHT-OF-WAY OF
MULBERRY STREET AND THE WEST RIGHT-OF-WAY LINE OF SEMINARY STREET; THENCE NORTH ALONG THE WEST RIGHT-
OF-WAY LINE OF SEMINARY STREET TO THE POINT OF INTERSECTION WITH THE NORTH LINE OF THE SOUTH 4 RODS OF
THE WEST 8 RODS OF LOT 14 IN THE SUBDIVISION OF BLOCK 62 AND THAT LINE EXTENED; THENCE EAST ALONG THE
NORTH LINE OF THE SOUTH 4 RODS OF THE WEST 8 RODS OF LOT 14 IN THE SUBDIVISION OF BLOCK 62 AND THAT LINE
EXTENDED TO THE EAST LINE OF THE SOUTH 4 RODS OF THE WEST 8 RODS OF LOT 14 IN THE SUBDIVISION OF BLOCK 62;
THENCE SOUTH ALONG THE EAST LINE OF THE SOUTH 4 RODS OF THE WEST 8 RODS OF LOT 14 IN THE SUBDIVISION OF
BLOCK 62 TO THE POINT OF INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF MULBERRY STREET; THENCE EAST
ALONG THE NORTH RIGHT-OF-WAY LINE OF MULBERRY STREET TO THE WEST LINE OF LOT 15 OF THE SUBDIVISION OF
BLOCK 62; THENCE NORTH ALONG THE WEST LINE OF LOT 15 TO THE NORTHERLY LINE OF LOT 15; THENCE EASTERLY
ALONG THE NORTHERLY LINE OF LOT 15 TO THE WEST LINE OF LOT 16 IN THE SUBDIVISION OF BLOCK 62; THENCE NORTH
ALONG THE WEST LINE OF LOT 16 TO THE NORTH LINE OF LOT 16; THENCE EAST ALONG THE NORTH LINE OF LOT 16 TO
THE EAST LINE OF LOT 16; THENCE SOUTH ALONG THE EAST LINE OF LOT 16 AND THAT LINE EXTENDED TO THE POINT
OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF MULBERRY STREET; THENCE WEST ALONG THE SOUTH
RIGHT-OF-WAY LINE OF MULBERRY STREET TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF
SEMINARY STREET, SAID POINT BEING THE POINT OF BEGINNING; SAID TRACT CONTAINING 288.6 ACRES MORE OR LESS
ALL BEING SITUATED IN THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS.
Page 26 of 29
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EXHIBIT "D"
PROJECT DESCRIPTION
349 E Main Street
FIRST FLOOR
• developed a portion of the first floor to initially operate our retail gift shop and galleries, host workshops,
and small events, and added new bathroom facilities.
SECOND FLOOR
• developed the middle gallery, with the exception of the floor to be used as a flex space for exhibiting
artwork, hosting workshops, small events, and artists in residence
• painted the walls and floor of the large open space to comfortably and temporarily host smaller events
• moved offices, workspace, and stored materials into the remaining areas as is
THIRD FLOOR
• Developed the south and west "suites" to generate revenue while we were under construction; present
tenants include Galesburg Historical Society II, in the summer the Downtown Community Partnership of
Galesburg will join us.
• Painted and added new flooring to the ballroom so that revenue could be generated through hosting
larger events, and regular partnership could be established with the Knox College Music Department and
the Cherry St. Combo.
The expected completion date of the entire fagade project is April 1, 2026.
The Tax Increment Financing funding will be utilized to assist with redevelopment expenses. A benefit to the public
is that this project will provide a broad range of local creative and cultural activities, from small festivals, markets,
artist studios, galleries, and creative spaces provide compounding benefits to all communities. Having a beautifully
restored and active arts center greet residents and visitors that may arrive by car, bus, or train, impacts how we as
a community feel about ourselves and one another, how visitors feel about Galesburg and whether they might
return, and provides direct and documented social, economic and health benefits. Art is for everyone, the Arts
Center is FREE daily to everyone, regardless of age or ability. Economically, communities bet on the arts — nearly
70% of all tourism is driven by art activities, cultural or heritage sites, and those visitors spend on average $400
more per visit, or twice as much as other tourists. Those that engage in the arts, even for one hour, have recorded
18% greater critical thinking skills and after 10 weeks of regular access to the arts their brain actually grows. The
arts are not a luxury they are a must if our community is looking forward and developing a quality of life for their
present and future citizenry.
If not for a significant TIF incentive, completing the exterior work so desperately needed to prevent further
deterioration and interior renovations that would be the foundation of a regional collaborative arts space would
not be possible. Re -allocation of pledges, including the state grant, and accessing equity, would be necessary to
complete all of the planned interior and exterior renovations, resulting in significant modifications to those plans,
and a mortgage, negatively impacting revenue generation, and the future sustainability of this centennial
organization.
Page 27 of 29
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EXHIBIT "E"
REDEVELOPER ASSISTANCE COSTS
TAX INCREMENT FINANCING
DEVELOPER ELIGIBLE PROJECT COSTS
2023
Total Amount
Design and evaluation
53,964.00
Sprinkler System Revisions
26,075.00
Construction 1st Floor Phase 2
171,329.00
Construction 2nd and 3rd Floor
164,000.00
Electrical, Phase 2, 2nd and 3rd floor
141,579.54
Mechanical, Phase 2, 2nd and 3rd floor
99,125.00
Plumbing, Phase 2, 2nd and 3rd floor
93,400.00
Kitchen specific (ie Grease Trap, Hood)
54,000.00
Painting 1st Floor Phase 2, 3rd Floor
85,000.00
Flooring 1st Floor Phase 2, 3rd Floor
13,309.60
Type 1 hood system
$68,260.00
Insulation
22,732.70
Exterior Copper
121,638.00
Exterior Windows (South, East)
171,330.00
Exterior Masonry (East)
103,133.07
Roof
110,600.00
Contingency 15%
228,963.00
Project Management
95,204.00
1,823,642.91
2024
Exterior Door Replacements
57,043.10
Construction 2nd and 3rd floor continued
cost included above
Flooring, 2nd Floor
5,599.09
Painting, 2nd floor
62,500.00
Exterior Windows, Lighting (North/West)
121,800.00
Exterior Masonry (North/West)
144,364.58
Electrical, Phase 2, 2nd and 3rd floor
cost included above
Mechanical, Phase 2, 2nd and 3rd floor
cost included above
Plumbing, Phase 2, 2nd and 3rd floor
cost included above
Fire Alarm
57,923.00
Security System
66,904.00
Contingency
82,136.44
Project Management
33,842.53
632,112.74
TOTAL ESTIMATED PROJECT COST:
2,455,755.65
Page 28 of 29
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Galesburg Civic Art Center, Inc
Request for Reimbursement for Costs Incurred
349 E Main Street
Date of Request: Request #:
Detailed list of redevelopment activities which have been completed since last request for
reimbursement.
Description of Activity Paid To Costs Incurred
TOTAL COSTS INCURRED: $
Attached are invoices which support the costs identified for the above -listed activities.
I certify that the costs identified above have been incurred for this project.
City authorization for payment:
Date Authorized:
(typed name)
Page 29 of 29
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TOWN OF THE CITY OF GALESBURG
Date: May 1, 2023 Agenda Number: 23-9009
TOWN FUND $1,340.68
GENERAL ASSISTANCE FUND $4,687.99
IMRF FUND
SOCIAL SECURITY/MEDICARE FUND
LIABILITY FUND
AUDIT FUND $8,200.00
TOTAL $14,228.67
4:16 PM TOWN of the City of Galesburg - TOWN Back to Agenda
04/24/23 TOWN Payment Due Report
April 11 to April 24, 2023
Type
Date
Num
Name
Memo
Due Date
Open Balance
Current
Bill
04/11/2023
139130
F&M Credit Card
TOI Directory + 3 Law & Duties Handbooks
05/0212023
140.00
Bill
04/13/2023
2492450
F&M Credit Card
Carriage House: three $25 Gift Cards for Outgoing Trustees
05/02/2023
75.00
Bill
04/17/2023
2303
Lance Petty_LandscapinglSnow
March 2023 Snow Removal
05/02/2023
118.25
Bill
04/17/2023
0452901
CityGalesburg EXPENSES
KNOWBE4 Cyber Security Training 2023 annual renewal qr.
05/02/2023
590.29
Bill
04/20/2023
0452917
CityGalesburg EXPENSES
April 2023 Stratus
05/02/2023
106.93
Bill
04/20/2023
0005451876
The Register -Mail - Gatehouse...
Acct# 855078 publication of Annual Meeting Notice 3124
05/02/2023
96.34
Bill
04/21/2023
90075
Tri-States Water
April water delivery
05/02/2023
36.94
Bill
04/21/2023
2516052023
NCPERS
Unit# 2516 May 2023 Life Insurance Premiums
05/02/2023
64.00
Bill
04/21/2023
9106192
F&M Credit Card
Summit Monthly Hosting of QB for Apr 21-May21
05/02/2023
67.50
Bill
04/24/2023
112089126...
F&M Credit Card
Furnace filters from Amazon 4 pack
05/02/2023
25.43
Bill
04/24/2023
April2023
F&M Bank - HSA via payroll
HumbleFax monthly fee for April
05/02/2023
20.00
Total Current 1,340.68
1-30
Total 1 - 30
n 30
Total > 30
TOTAL 1,340.68
based on A/P Aging Detail Page 1
4:20 PM
04/24/23
Type Name
Apr 11 - 24, 23
Bill Hy-Vee Main St # 1216
Apr 11 - 24, 23
TOWN OF THE CITY OF GALESBURG - GA
General Assistance Payment Due Report
April 11 to April 24, 2023
Num Date Memo Amount Open Balance
G15726 04/21/2023 G15726 Food Assist 100.00 100.00
100.00 100.00
Back to Agenda
Township Reporting for Trustees Page 1
4:19 PM TOWN OF THE CITY OF GALESBURG - GA
04/24123 General Assistance Advance Payment Report
Cash Basis April 11 - April 24, 2023
Date Num Name
Income
Expense
601 • Gen Assistance - Food
0411712023 G15709
04/17/2023 GI6701
04/17/2023 G15722
04/17/2023 G15729
04/17/2023 G15712
Total 601 • Gen Assistance - Food
602 • Gen Assistance - Rent
04/14/2023 24367
04/21/2023 24368
04/2412023 24371
04/24/2023 24373
Total 602 - Gen Assistance - Rent
605 • Gen {assistance - P & H
04/17/2023 3100028...
04/17/2023 3100028...
04/17/2023 3100028...
04/1712023 3100028...
04/17/2023 3100028...
04/17/2023 3-100028...
04/17/2023 G15692
Total 605 • Gen Assistance - P & H
613 • Emergency Assistance - Rent
04/14/2023 24366
Total 613 • Emergency Assistance - Rent
614 - Emergency Assistance - Utility
04/21/2023 24369
04/24/2023 24372
Total 614 • Emergency Assistance - Utilifi
Total Expense
Net Income
Hy-Vee Main St # 1216
Hy-Vee Main St # 1216
Hy-Vee Main St # 1216
Hy-Vee Main St # 1216
Hy-Vee Main St # 1216
LL Crawford, Rita
LL J & M Rental Properties
LL Bush, Michael J.
LL Hallow Tree Apartments
Memo
Back to Agenda
Pair! Amo... Paid Date
G15709 Food/ P&H Assist for
93.72
G15701 FoodIP&H Assist fort
50.00
G15722 FoodlP&H Assist for
69.63
G15729 FoodlP&H Assist for '°�'
98.52
G15712 Food Assistance for
95.73
407.60
G15749 Shelter Assist for " - 'r62 E. Brooks St 340.00
G15751 Shelter Assist for.- ? W. Dayton ❑r, Apt# 12 340.00
G15753 Shelter Assist for A- 1037 E. Brooks St 249.92
Rental Assistance for ° ., Vi rv.... -, . _� , _ .. Carl Sandburg ❑r, #401 340.00
1,269.92
Big Lots
615677 Household, Personal andlor Food Assist for 119
44.46
Big Lots
G15702 Household, Personal and/or Food As-iM fnr 23
99.36
Big Lots
G15724 Household Supplies Assist for
49.90
Big Lots
G15730 Household Supplies Assist for C
93.25
Big Lots
G15690 Personal Essentials Assist for
99.26
Big Lots
G15743 Household Supplies Assist for
95.16
Salvation Army Thrift Store
G15692 Household, Furniture, Clothing Assist for—.. _____ _.. -
30.00
511.39
LL River Oaks Trails
E15748 Emerg Shelter Assist for 79 Michigan Ave, ...
855.00
855.00
AMEREN PLEDGE
E15750 Emerg Utility Assist for l # 9029509006
1,000.00
AMEREN PLEDGE
Acct# 7014316209 Emerg Utility Ass1sE Tor F15754
544.08
1,544.08
d AR7 QQ
-4,587.99
Twnship Reporting for Trustees (Paid Out Report) Page 1
Back to Agenda
4:37 PM TOWN of the City of Galesburg - TOWN
04/24123 Account QuickReport
Accrual Basis All Transactions
Type Date Num
110 , Cash in Bank - AUDIT FUND
General Journal 01/01/2023 5
Check 04/28/2023 1
Total 110 • Cash in Bank - AUDIO' FUND
TOTAL
Name Memo Split
to record audi... -SPLIT-
Phillips, Salmi & Ass... Inv 18606 - pr... 474 - Audit Exp
Amount
1,100,27
-8,200.00
-7, 099.73
-7,099.73 `
Page 1
Back to Agenda
040611101
TRUSTEE LETTER
TOWN OF THE CITY OF GALESBURG
MAY 1, 2023
AGENDA ITEM: Ordinance amending the 2023 Township Budget and Appropriation
Ordinance.
SUMMARY RECOMMENDATION: It is recommended by the Township Supervisor,
Township Clerk and Office Manager, that this ordinance be approved.
BACKGROUND: This budget amendment is necessary to properly correct and replenish
the AUDIT Fund. In the Fall of 2020, when the 2021 budget was created and approved,
staff was not expecting to suddenly have to change Auditors or that the cost of the audit
would increase by 110%. To add to this, the levy amount for the AUDIT Fund did not
friT.TMI-Vem
The Township auditors, Phillips, Salmi + Associates, LLC, recommends amending the
TOWN Fund budget by $20,000, in order to then transfer those monies to the AUDIT
Fund.
In addition, the amended budget includes the transfer of $10,000 from the GL #602 line
to GL #616 line to create the Connecting Galesburg Bus Pass Program, which is a new
program scheduled to begin June 1, 2023.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1. Ordinance
Prepared by KRB Page 1 of 1
2-401
Salary -Supervisor
2-402
Salary -Town Clerk
2-403
Salary -Assessor
2-404
Salary -Trustees
2-406
Salary -Bookkeeper
2-420
Town Hall
2-433
Utilities - lncld Town Hall
2-434
Telephone - lncld Town Hall
2-436
Janitorial - lncld Town Hall
2-442
Maintenance Agreements **
2-439
Office Supplies/Repair/Pubs
2-451
Travel/Training Other
2-463
Bonds
2-476
Legal/Professional Fees
2-489
Miscellaneous
Contingencies - amended to
TOWN FUND
Corporate Budget 2023 Proposed Amended
2020 2021 thru Sept 2022 APPROPRIATIONS
Disbursements Disbursements Disbursements Estimated
12 Months 12 Months 9 Months Oct -Dec 2022 2023
4,000.00
2,666.64
2,999.97
1.000.00
4,000.00
2,600.00
1,600.00
1,800.00
600.00
2,400.00
75,422.00
54,492.14
59,139.72
19,713.24
78,853.00
1,920.00
1,240.00
1,440.00
480.00
2,000.00
8,256.28
17,195.97
19,342.72
6,597,00
29,000.00
2,597.20
6,883.07
9,076,73
3,000.00
17,000.00
2,716.88 corn
0.00
0.00
0.00
1,039.33 bin
0.00
0.00
0.00
1,788.26 ed
0.00
0.00
0.00
5,185.00
1,005.06
3, 038.10
4,000.00
4,561.32
2,105.90
1,923,30
650.00
3,500.00
0.00
0.00
0.00
2,000.00
322.12
450.00
350.00
0.00
2,000.00
0.00
108.00
0.00
2,500.00
-4,102,87 ADd
2,024.53
164.82
500.00
4,000.00
2,400.00
80, 824.00
2,000.00
28,000.00
17,000.00
4,000.00
3,500.00
2,000.00
1,000.00
3,000.00
500, 00
2-495 replenish Audit Fund
20,000.00
0.00
0.00
1,000.00
20,000.00
2-298 Building Maintenance
18,812.53
0.00
1,446.86
620.00 20,000.00
20,000.00
2-500 Capital Outlay Equip
2,809.66
0.00
0.00
5,000.00
10,000.00
acid estimated Oct -Dec expenses.
32, 660. 24
Subtotal CORPORATE:
147,927.71
89,771.31
133,382.46
32,660.24 173,753.00
198,224.00
Subtotal ASSESSOR:
274,077.36
196,475.50
180,929.03
342,000.00
318,000.00
TOTAL TOWN FUND
422,005.07
286,246.81
314,311.49
515,753.00
516,224.00
Back to Agenda
Back to Agenda
2-405 Salary -Office Staff
2--406
Hourly -Office Staff
2-439
Office Supplies/Repair/Pubs
2-442
Maintenance Agreements
2-450
Travel/Training Assessor
2-452
Travel/Training Office
2-453
Car Expense
2-460
Group Insurance
2-476
Legal/Professional Fees
2-489
Miscellaneous
2-495
Contingencies
2-497
Other Post Employment Bnfts
2-500
Capital Outlay Equip
add JOct-Dec
TOWN FUND
Assessor's Office Budget 2023
2020 2021 thru Sept 2022
Disbursements Disbursements Disbursements
Estimated
12 months 12 Months 9 Months Oct -Dec 2022 2023
191,562.54 126,783.56 88,763.34 13.000.00 200,000.00 160,500.00
13,341.25
13,289.73
14,410.50
7,000.00
18,000.00
21,000.00
2,453.99
1,669.42
2,991.38
1.000.00
6,500.00
6,500.00
0.00
6,714.70
5,010.00
6,700.00
6,700.00
0.00
399.00
2,139.41
2,500.00
3,000.00
0.00
2,791.69
1,583.36
5,500.00
5,500.00
1,130.41
165.17
950.33
600.00
3,000.00
3,000.00
53,409.82
38,662.23
32, 767.71
10, 923, 00
75,000.00
87,000.00
2,400.00
0.00
0.00
0.00
10,000.00
10,000.00
ADJ-2,898.53
0.00
0.00
200,00
500.00
500.00
1,000.00
0.00
0.00
0.00
4,000.00
4,000.00
5,677.88
0.00
90.00
0.00
300.00
300,00
6,000.00
6,000.00
0.f0f0
1,600.00
10,000.00
10,000.00
32 C. L. ,31 00
Subtotal ASSESSOR: 274,077.36 196,475.50 180,929.03 32,223,00 342,000.00 318,000.00
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GENERAL ASSISTANCE FUND
Assistance Budget 2023 Proposed Amended
2020 2021 2022 APPROPRIATIONS
Disbursements Disbursements Disbursements Estimated
12 Months 12 Months 9 Months Oct -Dec 2022 2023
1-601
Assistance - Food
15,715.32
9,021.28
5,934.03
1,000.00
35,000.00
30,000.00
1-602
Assistance - Rent
32,803.05
27,965.29
14,024.34
2,000.00
83,000.00
55,000.00
1-603
Assistance - Utilities
5,724.67
7,533.23
6,043.33
1,000.00
24,000.00
27,500.00
1-605
Assistance - P&H
17,354.26
9,862.34
5,870.52
1,000.00
40,500.00
30,000.00
1-606
Assistance - Medical/Dental
0.00
0,00
0.00
0.00
10,000.00
10,000.00
1-608
Assistance - Burials
20.00
0,00
0.00
0.00
4,000.00
4,000.00
1-610
Assistance - Ambulance
0.00
0.00
0.00
0.00
1,500.00
1,500.00
1-61
0-.DQ
0-00
0.00
0.00
0:00
1-612
Assistance - Misc Laundry
3,678.47
1,646.67
2,028.52
70.00
12,000.00
5,000.00
1-613
Emergency- Rent
3,696.65
3,505.00
26,690.86 "
22,000.00
50,000.00
50,000.00
1-614
Emergency - Utilities
3,640.95
2,372.40
9,499.49 -
6,000.00
16,000.00
50,000.00
1-615
Emergency- Misc
1,000.00
0.00
0.00 *
0.00
1,000.00
4,000.00
1-616
AssistAddtl - TransfMiscfToilet
415,90
133.68
120.50
30.00
3,000.00
13,000.00
33,100.00
Subtotal ASSISTANCE:
84,049.27
62,039.89
103,311.59
33,100.00
280,000.00
280,000.00
GENERAL ASSISTANCE FUND
Administration Budget 2023
2020 2021 thru Sept 2022 APPROPRIATIONS
Disbursements Disbursements Disbursements Estimated
12 Months 12 Months 9 Months Oct -Dec 2022 2023
1-405 Office Salaries 93,420.30 95,231.73 74,021.14 16,000.00 105,000.00 105,000.00
1-406
Office Hourly
5,565.00
8,325.00
8,073.45
1,500.00
10,000.00
25,000.00
moved to
1-433
Utilities/Telephone
2,877.50
385.21
0.00
0.00
TOWN Hall
moved to
1-436
Janitor Service (windows/petty cash)
1,760,00
0.00
120.00
8000
TOWN Nall
1-439
Office Supplies/Repairs/Publications
3,201.38
1,976.53
2,715.47
319.57
3,500.00
4,000.00
1-440
Work/Training Program
0.00
0.00
0.00
0.00
0.00
0.00
1-442
Maintenance Agreement
3,903.95
3,793.12
1,775.00
2,000.00
2,500.00
1-452
Travel & Training - Office
25.00
0.00
557.73
1,000.00
11000.00
1-460
Group Insurance
15,083.49
14,595.44
12,389.62
5,409,00
16,000.00
22,000.00
1-463
Bonds
309.86
0.00
0.00
0.00
0.00
1-476
Legal + Professional
0.00
0.00
0.00
200.00
200.00
1-489
Miscellaneous (Bank Fees for now)
-77.20
2,291.01
36.00
1,000.00
1,000.00
1-490
Client Training
0.00
2,000.00
0.00
0.00
0.00
1-495
Contingencies
0.00
0.00
2,843.77
5,000.00
5,000.00
1-497
Other Post Employment Benefits
165.00
0.00
60.00
100.00
100.00
1-500
Capital Outlay- Equipment Purchase
0.00
0.00
0,00
400.00
10,000,00
10,000.00
plus addtl est disburse Oct -Dec
23,708.57
Subtotal ADMINISTRATION:
126,234.28
126,234.28
126,300.75
23,708.57
153,800.00
175,800.00
Subtotal ASSISTANCE:
84,049.27
62,039.89
103,311.59
280,000.00
280,000.00
TOTAL GENERAL ASSISTANCE
210,283,55
188,274.17
229,612.34
433,800.00
455,800.00
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