HomeMy WebLinkAbout10162023 City Council Packet55 W. TOMPKINS STREET
GALESBURG, IL 61401
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CITY OF
GALESBURG
City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
October 16, 2023
Galesburg City Council meetings are streamed live on the City's website and Comcast channel 7.
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Proclamation Manufacturing Month
Proclamation Physical Therapy Month
Approve Minutes from October 2, 2023
Public Comment
Consent Agenda #2023-20
23-2058 Resolution Acceptance of the Illinois Housing Development Authority's (IHDA)
Strong Communities Program Round 2 Grant
23-2059 Resolution 2024 MFT Fill Materials
23-4102 Approve Agreement to provide IT services to Galesburg Election Commission
23-4103 Approve Agreement to provide IT services to Galesburg Township
23-6009 Approve Appointment Memo
23-8019 Bills and Advance Approval and warrants drawn in payment of same
Checks
Passage of Ordinances and Resolutions
23-1027 Ordinance Flag Policy (First Reading)
23-1028 Ordinance Amending the General Obligation Bonds, Series 2023 to utilize a portion
for street projects (First Reading)
23-2060 Resolution Estimation of property tax levy
Bids. Petitions and Communications
City Manager's Report
Miscellaneous Business (Agreements, Approvals, Etc.)
23-4104 Approve Grant Agreement for Winter Shelter Services
23-4105 Approve Amending the IAFF Contract to include Battalion Chiefs
23-4106 Approve Parks & Recreation Software Agreement
23-4107 Approve Initiation of demolition action for 435 N Broad, 340 N Broad, 861 E
South, 246 S Whitesboro, 325 S Chambers, 163 W Mary, 272 N Broad,
484 N Cherry, and 1970 E Main
Town Business
23-9021 Bills
Closing Comments
Adjournment
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CITY OF
- GAl.F sit('R w
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CITY MANAGER'S OFFICE
Operating Under Council — Manager Government Since 1957
CITY COUNCIL MEETING
City Manager's Report
October 16, 2023
CONSENT AGENDA #2023-20
Item 23-2058 Acceptance of IHDA Grant
Staff recommends approval of a resolution accepting a grant from the Illinois Housing
Development Authority's (IHDA) Strong Communities Program round two. The City was awarded
$562,000.00 through this grant, which can be used for remediation of abandoned residential
property, including demolition, or removal of garbage and debris.
Item 23-2059 MFT Fill Materials
Staff recommends approval of the Motor Fuel Tax Maintenance Resolution for 2024 material
purchases in a total amount of $430,000.00. For the 2024 calendar year, concrete, salt, hot mix
asphalt, CA-6 gravel, and high-performance patching mixture is budgeted to be paid from the
MFT Fund. In order to bid out this contract, the Illinois Department of Transportation requires
the City Council approve a MFT resolution. It is proposed to open bids for the materials in
December and the bids will be brought to the Council for approval at that time.
Item 23-4102 Agreement to provide IT services to Galesburg Election Commission
Staff recommends approval of an agreement for the City to maintain network access, email
accounts, antivirus and security software, and other applications for the Galesburg Board of
Elections for an annual maintenance fee of $2,505.00.
Item 23-4103 Agreement to provide IT services to Galesburg Township
Staff recommends approval of agreement for the City to maintain network access, email
accounts, antivirus and security software, and other applications for the Town of the City of
Galesburg for an annual maintenance fee of $1,920.00.
Item 23-6009 Appointment Memo
Appointments to boards and commissions are submitted by Mayor Schwartzman for Council
consideration and approval.
Item 23-8019 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with purchases over $25,000 utilizing the competitive bid process and
approved individually by City Council. Please direct questions pertaining to bills and/or advance
checks prior to the council meeting to Gloria Osborn, Director of Finance and Information
Systems.
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ORDINANCES AND RESOLUTIONS
Item 23-1027 Flag Policy (First Reading)
Staff recommends approval of an ordinance amending Chapter 37 of the Galesburg Municipal
Code regarding the display of flags on City property and uniforms. The ordinance provides that
city employees, representatives, and volunteers only fly or otherwise display on or over City
owned, leased, or controlled property, buildings, facilities, or vehicles, or on any uniform of City
provided clothing, no flag other than the following: the flag of the United States, the flag of the
State of Illinois, a flag bearing the seal of the City of Galesburg, or the flag of National League of
Families POW/MIA. In addition, when appropriate for a specific event or occasion, the City could
select to fly the flag of the United States Military or government officials.
Item 23-1028 Amending General Obligation Bonds, Series 2023 (First Reading)
An ordinance is provided for council consideration to authorize the use of the General Obligation
Bonds, Series 2023 proceeds for the Irwin Street storm sewer and street reconstruction at an
estimated cost of $550,000.00; asphalt resurfacing projects at an estimated cost of
$1,950,000.00; and a community center at an estimated cost of $2,500,000.00.
Item 23-2060 Estimation of Property Tax Levy
Staff recommends approval of a resolution not to exceed a levy of 105 percent over the 2022
property tax levy extension. Prior to the first and second readings of the Property Tax Levy, a
resolution is passed by the City Council stating their intent to exceed or not exceed the five
percent increase threshold for any truth in taxation public hearing. This resolution indicates an
intention not to exceed 105 percent of the 2022 tax extension and thus does not require a truth
in taxation public hearing.
BIDS, PETITIONS AND COMMUNICATIONS
CITY MANAGER'S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 23-4104 Grant Agreement for Winter Shelter Services
Staff recommends approval of a grant agreement with the Knox County Housing Authority in an
amount not to exceed $60,000 for operation of an overnight winter shelter. In partnership with
the Salvation Army, the Knox County Housing Authority proposes to operate an overnight winter
shelter, which will provide low -barrier access to a safe place to sleep overnight, as well as provide
referrals and connections to services that support recovery, housing security, food and
nutritional stability, and mental health. The anticipated dates of operation will be November 1,
2023 — April 30, 2024, from 6:00 p.m. — 7:00 a.m. daily. It is anticipated the shelter will be located
at 525/527 Iowa Court, with the community room at Moon Towers, 525 West Tompkins Street,
serving as the back-up location, if there are any delays in the Iowa Court location being prepared
at the start of the project time period.
Item 23-4105 Amending the IAFF Contract to Include Battalion Chiefs
Staff recommends approval of amending the collective bargaining agreement with IAFF Local 55
to incorporate Fire Battalion Chiefs. The agreement is valid through the end of 2023 and will
provide pay parity between the three Battalion Chiefs.
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Item 23-4106 Parks & Recreation Software Agreement
Staff recommends approval of a three-year agreement with Amilia for SmartRec software utilized
by the Parks and Recreation Department. The total cost for the three year period is $17,964.00,
plus a service fee of 1% of customer transactions processed, estimated at $6,000.00 per year.
The Parks & Recreation Department has utilized this software since 2020 for a variety of
functions, including facility scheduling, online registration, membership management, and point
of sale and inventory management. There are sufficient funds in the Parks and Recreation budget
for this software renewal.
Item 23-4107 Initiation of Demolition Action
Staff recommends moving forward with the demolition process for properties located at 435 N.
Broad Street (detached garage), 340 N. Broad Street (residence), 861 E. South Street (residence),
246 S. Whitesboro Street (residence and detached garage), 325 S. Chambers Street (residence
and detached garage), 163 W. Mary Street (residence and detached garage), 272 N. Broad Street
(residence), 484 N. Cherry Street (residence), and 1970 E. Main Street (commercial building).
After an inspection of the properties, the building inspector sent the required notification to the
owners of the property requesting compliance. All of the properties remain in a dangerous and
unsafe condition and demolition is recommended, with costs paid from the property
redevelopment fund.
TOWN BUSINESS
Item 23-9021 Town Bills
Respectfully submitted,
John Schlaf
Interim City Manager
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Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
October 2, 2023
6:00 p.m.
Called to order by Mayor Peter Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis,
Evan Miller, Dwight White, Heather Acerra, Sarah Davis, and Steve Cheesman, 8. Also Present:
Interim City Manager John Schlaf, Interim City Attorney Jason Jording, and City Clerk Kelli
Bennewitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
Reverend James Hailey gave the invocation.
Proclamation: National Disability Employment Awareness Month
Youth Commission Report
Council Member Dennis moved, seconded by Council Member Miller, to approve the minutes of
the City Council's regular meeting from September 18, 2023, meeting.
Roll Call #2:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
PUBLIC COMMENT
Brent Zhorne addressed the Council regarding the resolution to fly the Respect for Life flag. He
noted that he made the City Manager aware of his request last month via a letter and would like
to see the flag flown during the month of October. He stated that coincidentally, another
Galesburg resident made a similar request at the same time and she represents the Knox
County Right to Life organization. He stated that he does not represent any organization, only
himself. Mr. Zhorne stated that by extension however; he represents all people in our
community who feel that life is sacred, precious, and in need of protection, especially the lives
of the people who are most vulnerable in our community. The flag, which he has already
supplied to City administration, is the result of the pro -life flag project, which was a grassroots
initiative to come up with a flag that could be easily understood and universally recognized. The
seven elements of the flag are each important and have special meaning to people who are
pro -life.
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Dominic Remmes addressed the Council on behalf of he and his wife, Jennifer, requesting that
the Council approve the flying of the Respect of Life flag at City Hall for the month of October.
They have been active members of Knox County Right to Life for many years and have worked to
provide education to the community on life issues, particularly to youth. This includes the
annual Festival for Life, which occurs every October, where nationally known speakers are
invited to attend. He also noted that his wife has served as a volunteer for several years at the
Women's Pregnancy Center, which provides the opportunity for young pregnant women in
difficult life situations to receive assistance, with not only material supplies and education, but
also ongoing friendship. Mr. Remmes stated that the Knox County Right to Life promotes
respect for life in all stages, including the protection of the most vulnerable humans - preborn
children. He stated that Thomas Jefferson brilliantly penned the Declaration of Independence,
which in no uncertain terms stated that we are endowed with inalienable rights among those
who have the right to life, liberty and the pursuit of happiness. Life was the first of the rights
claimed, and no humans were excluded from that claim, including the preborn, the disabled,
the handicapped, and the elderly. Knox County Right to Life continues to fight for the right for
life and flying a flag at City Hall is just one way to assist this cause.
Jerry Ryberg addressed the Council and questioned what the consequences of no abortions in
America would be -- more misery, more poverty, fatherless kids, more social services, and of
course higher taxes.
Amanda Larson addressed the Council regarding the right to life as well, however, she is not
speaking about the flag although she does agree with what the Right to Life organization is
saying when it comes to abortion. She stated that we need a change in our moral teachings, and
that lawmakers teach that it is okay to have an abortion and that it is a person's right to decide
whether a child is given the right to live or to be extinguished. Ms. Larson stated that according
to the original law, the Ten Commandments, thou shalt not kill means in any form. She noted
that she had two abortions before the age of 25, before she knew God and understood the
depths of what she had done. She noted that she is not here to judge anyone for none of us
can because only one person can judge. She hopes the City supports this cause.
Holly McDorman addressed the Council and stated that when she was in school, a teacher told
her that she may not always be equal, but that she would always be fair. She strongly believes
that the City needs to come up with a flag policy and stated that three months ago, she fought
to have the Pride flag flown, even though the City had flown the flag for two years in a row. She
noted that she can respect anybody who wants to fly a flag for their organization, but she
believes that now is the time that the City needs to make a flag policy first, before a new flag is
flown. She stated that if they don't set a policy now, they are setting a precedent for any flag.
She did research on a lot of policies and one example is to fly special flags or banners, sister city
flags, Heritage Month flags, or flags for Black History Month, Pride Month, Asian Pacific
American History Month, National Hispanic Heritage Month, etc. She hoped that this would
provide guidance for the Council to make a flag policy that might be inclusive, and asked that
they consider a policy before they vote on flying another flag. She further stated that she did
not fight for the Pride flag for nothing and she thinks the Council would be hypocrites if they did
not consider a flag policy first.
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Roxanne Flesher addressed the Council as the president of Knox County Right to Life. She stated
that she is unashamedly pro -life and they would like to fly this flag because October is Respect
Life month. This is something many churches have observed over the years and there is a
church in town that flew the Respect Life flag this past weekend. She would like to see the flag
flown because many do respect life - all stages of life. Their organization respects the lives of all
people regardless of race and religion and she thinks the City would want to show that we are a
city that respects people's lives, no matter their condition.
Dave Lindstrom addressed the Council and supports the flying of the Respect Life flag because
of the 60 million lives that have been lost to abortion in the last several decades. He mourns the
loss of the athletes, musicians, caretakers, doctors, lawyers, laborers, and carpenters that are
not with us now because they have been sacrificed to abortion. He stated that this is something
that the City needs to seriously think about and that it is not about one flag since anyone can fly
a flag to promote a cause. This cause is sacred to our country, to ourselves, to our faith, and to
all the things that are precious to us in this country.
Sallee Wade addressed the Council and stated that she has not seen this flag but that she does
respect all life. Instead of saying respect life, she would like the resolution to say respect all life.
She also noted that she believes pro -life is pro -choice and vice versa, and that if you take away
choices from people, you take away a piece of their life. She would like to see a flag that did not
have one particular logo, but instead possibly had a tree of life, so it isn't representing one
group that has one goal that may keep others from having the choice that they need.
Jeannette Chernin addressed the Council and stated that 110 East North Street and 127 East
North Street are in the exact same condition from the fire six months ago. She also stated that
the property at 140 East North Street is empty, deteriorating, and has a hole in the roof. The
property at 110 East North Street does not have electricity and with the cold temperatures
eventually coming with winter, the pipes will end up freezing and bursting.
Ms. Chernin also stated that the taxable value of her home went up 30% and that she can see
these three properties from her front porch. She does not think her home value is accurate.
She also asked that the Community Center Task Force meetings be broadcast for those who
cannot attend. She noted that every time the City moves the meeting, fewer people from the
public come, and she doubts this is the objective of the meetings. She would also appreciate it if
someone could let her know where the minutes from these meetings are published since this is
an open meeting and the public has the right to view the minutes.
Jackie Smith -Esters addressed the Council and echoed what was said regarding the task force
since she has been approached by many people that are wanting the meetings to be streamed,
possibly on the City's Facebook page. She also stated that as far as the topic of the flag, the
only thing that she is questioning or trying to understand is the process of how things get on the
agenda. She was sure that when she sat at the dais, it took three Council Members or the
Mayor to put something on the agenda. She believes that they need to be careful of allowing
anyone to call the city manager and request items be put on the agenda.
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Rhonda Callahan addressed the Council and stated that the City needs a policy and that the only
flags that should be flown are the U.S. flag and the State of Illinois flag.
Darla Krejci addressed the Council and stated that when the Pride flag was being debated,
Interim City Attorney Mangieri noted that if you approved a resolution or proclamation, then
you were stating that you believed all these things. She does not feel that this current
resolution takes it far enough by talking about the rights of every individual and believes that
the list needs to be expanded upon if the Council truly represents and respects all life. They
have to think about everyone, including the gay neighbor, transgender teenager, drag queens,
drug addicts, the poor, Muslims, death row inmates, and migrants. Everyone should be on the
list, not just the vulnerable, mothers and their unborn children.
Dan Leonard addressed the Council and stated that he has been involved with the Right to Life
organization for many years. He noted that there are so many great minds we have never met,
or never heard their thoughts, because they were never allowed to get to be here. There is an
image of childrens feet on the flag, which we all have in common. There are people who spoke
and tried to make the argument about finances, or higher taxes, and it's sad that somebody
doesn't see you as important enough to generate enough revenue that you can be dismissed.
He added that the Knox County Right to Life is about respecting all life and the feet on the flag
are not colored specifically to address one race or one culture. They're not about whether
they're homosexual, heterosexual, asexual, they're about respecting human life through all
stages. Galesburg wants to be a welcoming community and at the root of all this is humanity.
Champ Coleman addressed the Council and stated he doesn't know much about this topic but
knows it is a dangerous and religious one. As a proud father of two daughters, if an unfortunate
situation happened, he would have to look at the situation and make a parent's difficult
decision at that point in time for his family and child. His opinion on the flag is that when the
City discussed the Pride flag they had to hire another law firm. Nothing has yet been done
about a flag policy, and therefore he feels that this flag should be flown, as well as all flag
requests for the next year.
Bruce Weik addressed the Council and stated that he has heard the term pro -life being thrown
around readily this evening, but he's not quite sure what it means. He assumes these people are
against capital punishment, one of the most measurable things where human life is being taken
for revenge. He would assume everyone is anti -war, meaning less than pro -life. He also stated
that he has an issue about remote attendance and questioned what guarantees are in place to
prove that it is the correct person on the phone and that they are making the vote and not
acting under duress. He believes these are all legitimate questions that the Council should
pursue since he believes it will come up in the future.
Reverend Andrew Jowers addressed the Council and thanked Council Member Davis for an issue
he had in front of his house, which is now taken care of. He also noted that he attended the
ribbon cutting for the new Hawthorne Pool renovation, which is quite an accomplishment. He
also recently wrote an article for the newspaper titled "Morality in Ethical Behavior, Equitable
Policy is Key to Success." He stated that there was quite a diverse group of people who came
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out to celebrate the reopening, and he applauded Elizabeth Varner and her team for their hard
work. He stated that for those Council Members who were unable to attend, they should ask
themselves why they didn't show up. He questioned what situations made it so they didn't
show up to a Galesburg community event such as this where the City has invested millions. He
wondered why they didn't feel that it was important enough to show up as a person who sits on
this Council.
CONSENT AGENDA #2023-19
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
23-2055
Approve Resolution 23-50 ceding the City's 2023 private activity bonding authority to the Quad
Cities Regional Economic Development Authority (QCREDA).
23-3028
Approve the bid from 9 to 5 Computer for the purchase of uninterruptible power supply
equipment in the amount of $74,015.48.
23-3029
Approve the bid from Truck Centers, Inc. for the purchase of three 2025 Freightliner Dump
Trucks to be utilized by the Street Division in the amount of $235,354 including trades.
23-3030
Approve the bid from Victory Lane Ford for the purchase of five 2024 Ford F350 pickup trucks to
be utilized by the Street, Airport, Park and Forestry Divisions in the amount of $194,460
including trades.
23-3031
Approve the bid from Victory Lane Ford for the purchase of two 2024 Ford F250 pickup trucks to
be utilized by the Street and Park Divisions in the amount of $78,516 including trades.
Approve the bid from Victory Lane Ford for the purchase of a 2024 Ford F350 truck to be
utilized by the Street Division in the amount of $35,458 including a trade.
23-3033
Approve the bid from D & T Demolition in the amount of $119,300 for the demolition and
cleanup of 91 West Simmons Street.
23-8018
Approve bills in the amount of $952,431.20 and advance checks in the amount of $681,318.01.
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Council Member Miller moved, seconded by Council Member Dennis, to approve Consent
Agenda 2023-19.
Roll Call #3:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried by omnibus vote.
Council Member Hix moved, seconded by Council member Dennis, to take agenda item 23-2056
out of its current order for discussion.
Roll Call #4:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
23-2056
Council Member Dennis moved, seconded by Council Member Miller, to approve Resolution
23-51 declaring the month of October as Respect Life Month and to fly the Respect Life flag at
City Hall.
Council Member Davis stated that she has been researching the wording of the resolution and
the Respect Life month concept is not a national or internationally recognized holiday or time
period. She stated it is actually from the Catholic Church, which directly associates it with
religion. The Right to Life group, as an organization, is a right wing group that is political and
openly endorses right wing extremist candidates. She suggested that it is inappropriate for a
governmental body to endorse and embrace this request due to its direct and open religious
and political affiliations.
Council Member Acerra stated that it is her understanding that the Right to Life group is actually
a secular organization and that you do not have to be religious to be a member. She also
understands that the local group has members from many churches, but that many are not
necessarily religiously affiliated. She also noted that it needs to be kept in mind that this is not
just about abortion and that the idea of respecting life is also to consider items such as the
family of the young woman in England who are being told that they're going to pull life support
and end her life. She knows that the group advocates in cases such as that and not just the
unborn, but it's also about disabled individuals and those near the end of life. She considers this
to be a broader concern than just that of abortion.
Council Member White stated that we should have a flag code and feels that without one, no
flag should be flown. He believes this opens up too many issues and the City could be sued. He
noted that we do not have a nativity scene on our square because it represents religion. He
understands that anyone can belong to the Knox County Right to Life organization, and added
that if he wears a suit coat, he is usually wearing a pin with a pair of feet on it. He knows in his
heart and soul that this is about God, religion, and the right to live religiously. He supports the
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organization but does have his own beliefs. They have spent millions on making laws and it still
is mostly conservatives, who usually want smaller government, although they are making a law
to tell a woman what to do with her body.
Council Member White stated that he listened to a gentleman talk about life, liberty, and the
pursuit of happiness, and as an African American, it is insulting. He stated that he lives in a
nation where his life doesn't matter. When they said black lives matter, automatically the police
and everybody else said blue lives matter. People did not hear them and they were dismissed.
No one said it was right and that their lives do matter, but instead had to come up with a
counter. African Americans have had no liberty or the pursuit of happiness. He reiterated that
he does not think any flag should be flown.
Council Member White also stated that there is another problem in which he was always led to
believe that it took three Council Members or the Mayor to put some on a City Council agenda.
He guesses that's not true and has been proven today. He now understands that all he needs to
do is request something, and if it's important to his community, to the people of color, it will get
approved. He is concerned that other flag requests will come before the City, such as the
Confederate flag. He believes this is causing more problems and is going to create more
division. He added that he is a believer in Christ and he will let God make the judgment on
people that have an abortion. He has two daughters and he thanks the women that made them
possible to be in his life. He stated that he cannot vote for this resolution because of the
ramifications and all the other problems it can cause.
Council Member Cheesman stated that he believes without question that this is a difficult topic
and respects everyone who has spoken. There are many contrary views when talking about an
issue like this and he concurs with Council Member White in the fact that the City needs to have
a flag policy, but because we do not have one currently, this is in Council's hands. He would ask
that the Administration begin working immediately on a policy so that this situation does not
continue. He stated that like many topics, they are very complicated in that people have views
that are in competition with one another. He will be voting yes for this and is trying to not look
at what the issue is, similarly to the Pride flag, which he supported. In this situation, there are a
number of things that he supports about this, but also a number of things that he has
disagreements with.
Council Member Cheesman stated that this isn't about the topic, but that the City opened up
this opportunity for people to ask for flags to be flown, and if Council has said yes to one, it's
only fair to say yes to another. He feels that this is more about the whole fairness aspect of it
and that the City has allowed one flag to fly and we have set a precedent. He believes that the
American flag and the state flag should be the only flags flown in the future.
Council Member White stated that he was told that no City Council Member asked to put this
item on the agenda. He asked for clarification from Interim City Manager Schlaf.
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Mr. Schlaf stated that Council Member White is correct and that the decision to place this item
on the agenda was his own. He did know that there were other Council Members who were
supportive, but that the specific request to add it to the agenda was his alone.
Mayor Schwartzman stated that not everybody was in the room when the Council discussed
and voted on the Pride flag in June. Listening to legal counsel at that time, there were concerns
from Council Members of legal ramifications of flying that flag. Two issues that were presented
by previous legal counsel was one regarding the protection the City had because the Pride flag
had previously flown and Council had previously read both a proclamation and approved a
resolution. He was told the Council at that time had set a precedent and returned to the same
basic position and asked if the City was in that same position today.
Interim City Attorney Jason Jording stated that he reached out to Judge Mangieri to make sure
that they were in agreement and that there are two issues to note at this time, which is
whether this is a public forum or government speech. If it is a public forum issue, the free
speech clause dictates. If it's a public forum, the Supreme Court has said that a government
body may not exclude private speech based on religious viewpoint. This would be
impermissible viewpoint discrimination. He noted that because of the way Galesburg has done
this in the past, and is consistent with Judge Mangieri's opinion, the Council made what is called
government speech, which was a position adopted by the City Council. Government speech is
not bound by the free speech clause. He stated that with this request, the only option was to
say yes or give it to the Council. If it's government speech, the people who decide what the
government says or does not say are the policymakers, which is the City Council. The Council
will have the ability to approve a flag ordinance in the future.
Mayor Schwartzman stated that the state of Illinois still permits abortion to occur and asked if
the judgment of this body is to speak in favor of this resolution, and contradict state law, would
that put the City in jeopardy of being discriminated against by the state. Mr. Jording stated he
could not speak as to what the state would do, but what the resolution states is not unlawful
and is not creating a legal prohibition in contravention of state law.
Council Member Dennis moved, seconded by Council Member Hix, to call the question on
agenda item 23-2056.
Roll Call #5:
Ayes: Council Members Hix, Dennis, Miller, Acerra, and Cheesman, 5.
Nays: Council Members White and Davis, 2.
Absent: None
Chairman declared the motion carried.
Vote to approve declaring the month of October as Respect Life Month and to fly the Respect
Life flag at City Hall.
Roll Call #6:
Ayes: Council Members Hix, Dennis, Miller, Acerra, and Cheesman, 5.
Nays: Council Members White and Davis, 2.
Absent: None
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Chairman declared the motion carried.
PASSAGE OF ORDINANCES AND RESOLUTIONS
23-1019
Council Member Dennis moved, seconded by Council Member Acerra, to approve Ordinance
23-3707 on final reading to adjust various rates and fees collected by the City.
Roll Call #7:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
23-1020
Council Member Acerra moved, seconded by Council Member Cheesman, to approve Ordinance
23-3708 on final reading approving the Tax Increment Redevelopment Plan and Project for the
Grand Avenue TIF 6 Redevelopment Plan. Cristen Hardin, PGAV consultant, addressed the
Council with information on each TIF item and was prepared to answer any questions.
Council Member Hix moved, seconded by Council Member White, to amend the Ordinance to
strike the words "combination "blighted area" and" from 1(b).
Roll Call #8:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
Roll Call #9:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
23-1021
Council Member Dennis moved, seconded by Council Member Miller, to approve Ordinance
23-3709 on final reading designating the Grand Avenue Tax Increment Financing (TIF 6)
Redevelopment Project Area.
Roll Call #10:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
October 2, 2023 Page 9 of 16
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23-1022
Council Member Davis moved, seconded by Council Member Acerra, to approve Ordinance
23-3710 on final reading adopting tax increment financing for the Grand Avenue Tax Increment
Financing (TIF 6) Redevelopment Project Area.
Roll Call #11:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
23-1023
Council Member Dennis moved, seconded by Council Member Davis, to approve Ordinance
23-3711 on final reading annexing property located at 695 Knox Highway 10.
Roll Call #12:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
23-1024
Council Member Dennis moved, seconded by Council Member Acerra, to approve Ordinance
23-3712 on final reading directing the sale of the property located at 905 Maple Avenue.
Council Member White inquired when the Task Force had been asked to present their findings
to the City Council. Elizabeth Varner, Parks & Recreation Department Director, stated that the
group hopes to present at the first meeting in December.
Council Member White stated that the City Council created the task force and should give them
the ability to view any and all available sites until their mission is completed.
Council Member White moved, seconded by Council Member Davis, to defer agenda item
23-1024 to the December 4, 2023, City Council Meeting.
Roll Call #13:
Ayes: Council Members White and Davis, 2.
Nays: Council Members Hix, Dennis, Miller, Acerra, and Cheesman, 5.
Absent: None
Chairman declared the motion failed.
Steve Gugliotta, Community Development Department Director, stated that the appraisal for
this building should be completed this week or next. He also noted that this is a sealed bid
process and would require a development plan.
Council Member Hix stated that he is in favor of moving forward and that there is a set budget
of $2.5 million budget for a community center. Council Members have seen the estimates from
Churchill and if chosen, the $2.5 million would be spent to rehab only part of the building and
October 2, 2023 Page 10 of 16
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there would be no funds left. He added that he has been open about being against Churchill,
but not against a community center.
Roll Call #14:
Ayes: Council Members Hix, Dennis, Miller, Acerra, and Cheesman, 5.
Nays: Council Members White and Davis, 2.
Absent: None
Chairman declared the motion carried.
23-1026
Council Member Acerra moved, seconded by Council Member Miller, to approve Ordinance
23-3713 on final reading amending Chapter 30 of the Galesburg Municipal Code regarding the
attendance of members of the City Council or other City Commissions via electronic means.
Mayor Schwartzman asked who decides which member can be remote at a given meeting since
the ordinance specifically says only one person can attend. Interim City Attorney Jording stated
that the decision to allow remote attendance would fall with the Council, and if there is more
than one request, Council would know in advance. The City Clerk will continue to keep track of
Council Member attendance.
Council Member White expressed a concern over attending Executive Sessions remotely and
the possibility of other individuals being present. Mr. Jording stated that there is nothing
unlawful about someone sitting next to a Council Member for regular meetings, but that with
respect to Executive Session meetings, the first line of defense is the Council itself and whether
they allow someone to participate remotely.
Council Member Acerra stated that she believes Council honors and respects one another and
does not think anyone would not allow a person to participate remotely. She noted that she
suggested this ordinance and has the support of Council Member Davis and perhaps others. She
added that this was written to mirror what was done during the pandemic and is not unusual
throughout the state.
Council Member Acerra moved, seconded by Council Member Hix, to call the question on
agenda item 23-1026.
Roll Call #15:
Ayes: Council Members Hix, Dennis, Miller, Acerra, and Cheesman, 5.
Nays: Council Members White and Davis, 2.
Absent: None
Chairman declared the motion carried.
Roll Call #16:
Ayes: Council Members Hix, Dennis, Miller, Acerra, Davis, and Cheesman, 6.
Nays: Council Member White, 1.
Absent: None
Chairman declared the motion carried.
October 2, 2023 Page 11 of 16
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23-2057
Council Member Miller moved, seconded by Council Member Acerra, to approve Resolution
23-52 amending the Economic Development Incentives Policy to include more of the downtown
area.
Roll Call #17:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
BIDS, PETITIONS, AND COMMUNICATIONS
23-3034
Council Member Miller moved, seconded by Council Member Hix, to approve the bid from
Howe Overhead Door for the salt building overhead door replacement.
Roll Call #18:
Ayes: None
Nays: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Absent: None
Chairman declared the motion failed.
CITY MANAGER'S REPORT
A. Trick or Treat hours will be 5-8 p.m. on Tuesday, October 31st.
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
23-4101
Council Member Dennis moved, seconded by Council Member Hix, to approve an Employment
Agreement for Eric Hanson as City Manager for the City of Galesburg.
Roll Call #19:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, Cheesman, and Mayor
Schwartzman, 8.
Nays: None
Absent: None
Chairman declared the motion carried.
23-6008
Council Member Miller moved, seconded by Council Member Acerra, to approve the
appointment of Debbie Clague to the Community Center Task Force.
Roll Call #20:
Ayes: Council Members Hix, Dennis, Miller, Acerra, Davis, and Cheesman, 6.
Nays: None
Absent: None
Abstain: Council Member White, 1.
October 2, 2023 Page 12 of 16
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Chairman declared the motion carried.
Council Member White moved, seconded by Council Member Miller, to sit as the Town Board.
The motion carried.
TOWN BUSINESS
23-9020
Trustee Davis moved, seconded by Trustee Dennis, to approve Town bills and warrants to be
drawn in payment of same.
Fund Title
Amount
Town Fund
$865.73
General Assistance Fund
$12,233.00
IMRF Fund
Social Security/Medicare Fund
Liability Fund
Audit Fund
Total
$13, 098.73
Roll Call #21:
Ayes: Trustees Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
Trustee White moved, seconded by Trustee Davis, to resume as the City Council. The motion
carried.
CLOSING COMMENTS
Council Member Miller left the meeting at 8:10 p.m.
Council Member White stated that he had hip surgery this year and didn't miss a meeting. It is
important for him to be here and if he was still working, he would not have taken the job of a
Council Member. Once he signed up to be on Council, it was his duty to be present. He stated
that for him to skip a meeting is a disservice to constituents. He added that he does not believe
the flag issue will stop with a flag code and that it is still going to create problems and division.
He noted that he is a Christian, but believes this was wrong.
Council Member Miller returned to the meeting at 8:12 p.m.
Council Member White further stated that he appreciated the proclamation that was made
today and noted that his brother-in-law is handicapped and lives in Walsh Terrace. Going to
work each day is one of the high points of his day, as well as cutting grass. He added that there
are people here in America that have their agendas and it is only about them and not about
October 2, 2023 Page 13 of 16
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everybody. With the flag tonight, the City has started down a slippery slope that could have
consequences and ramifications. Personal agendas are self-centered and that some should be
looking in the mirror. He stated that one of these days, if others are not in control, someone is
going to do the same thing to you; they will think about themselves and not you. He hopes
others get off their high horse and make sure they think about other people. His motto is that it
is not about him, but about what he can do for someone else.
Council Member White left the meeting at 8;13 p.m.
Council Member Acerra thanked the Mayor and City for recognizing and making an official
proclamation for National Disability Employment Awareness Month. She also made the request
for another proclamation so that both entities can have one. She also encouraged any
employers to consider working with these organizations. She noted that Thrive has moved to
more of an in -placement service and their employees work at a job site. Bridgeway has the
ability to do outsourcing but believes they do a little bit of both.
Council Member Acerra also wanted to comment regarding the idea that one shouldn't be
employed if they are on the City Council. She stated that it can be a challenge at times and that
she travels with her job but tries to get to as many events as possible. Even within the city, there
may be multiple events at the same time and choices have to be made. She stated that certainly
when you're working, that is your first obligation. Nonetheless, she does her very best to get to
every event, and she would like to think that our City would value people such as herself and
other Council Members who have employment during the day. She closed by saying that she
thinks it adds to the color of their experience and that they can then bring that to their service
to the City.
Council Member Davis stated that she thinks Council Member White's comment was more a
reflection of his own experience with time management and she agrees that it is difficult when
having a job. She noted that for this reason, it gives her all that much more appreciation for
those on the Council who work and those who attend other community engagements. She
reiterated that she voted no on the flag resolution because she does not want to send a
message to anyone in Galesburg with a uterus that the City wants to control their private
medical decisions. She feels that this is the root of what tonight was about and she stands
behind that 100%.
Council Member White returned to the meeting at 8:17 p.m.
Council Member Cheesman congratulated Mr. Hanson and his family. He also agrees with many
of the comments said regarding National Disability Employment Awareness Month and the
wonderful work the organizations do in our community. He added that many on the City
Council and the Mayor try to support all events as much as possible, and if they miss something
it is not because they aren't supportive of it. Several events this weekend he attended included
the NAACP Gala, which is a terrific and noble event. Also, there was an event with the Knox
County Sheriff's Department raising money for their canine unit and public safety.
October 2, 2023 Page 14 of 16
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Council Member Cheesman stated that he is glad to see that the City is going to move toward a
flag policy and that Council has dropped the ball on this. The approach that is being used now in
his opinion is untenable and the Council will never be able to take care of the requests without
some type of division or disagreement. He noted that when a member says that they are
supporting something, it is not automatically that they are against something else. His vote
tonight was simply a fairness vote because the City had already allowed it and not a lack of
concern for women.
Council Member Hix welcomed Mr. and Mrs. Hanson and their family and is looking forward to
working with him. He also stated that he works for himself and is fortunate that he is in real
estate. However, that can be a double-edged sword when many times in the middle of an
afternoon he doesn't have any appointments but on Saturday and Sunday when everybody else
who has an eight to five job is off, he is working the entire weekend.
Council Member Dennis also congratulated Eric Hanson and his family and agreed that a flag
policy is needed.
Council Member Miller welcomed the Hanson family and is excited to start working with Eric.
He reiterated that he has visited each City department and it makes it easier to have the
knowledge to vote on items, such as the trucks on the agenda tonight. He also reminded
everyone to be careful on the roads during harvest season.
Mayor Schwartzman stated that due to a lot of turnover in Administration, a flag policy hasn't
been a top priority. He is glad that the direction is to move quickly and expediently with the
policy because of the realization of how important it is. He added that it's important because
tonight he doesn't think there were any winners. Abortion is one of the most divisive issues that
we have in our country today and that the issue was brought to the City Council, which is not
where it belongs. His hope is that a flag ordinance will clarify what types of flags will be flown
and we can move forward.
The Mayor reiterated what's already been said which was a unanimous vote for Mr. Hansen to
come here in a few months. This is a very important vote and we are very fortunate to have
someone of his caliber who will be leading our city. He wanted to recognize that this Council
worked together as a united body to screen Mr. Hansen and then ultimately recruit him and
bring him here. He also noted that the Hawthorne pool reopened, which is a $4 million
commitment that this Council and previous Councils have made. City staff spent a lot of time on
this project as well and it was a wonderful ribbon cutting ceremony and he thanked Elizabeth
Varner for organizing it. There are many people who frequent the pool and hopefully new
people will start as well in the near future. Galesburg is unique to have the type of nautical
facilities in a city of our size and we should boast that and recruit others.
Mayor Schwartzman also reported that he was happy to attend the NAACP Gala over the
weekend and believes there were 280 people at the event; the largest attendance they have
ever had. There were dignitaries from across the state and it was a beautiful gathering of people
from different political and moral persuasions, especially as it relates to the issues that were
October 2, 2023 Page 15 of 16
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discussed tonight. He added that we are all united and supportive of each other and that is all
positive.
He closed by saying that he is aware that some people's assessments of their homes are coming
in the mail and they are getting sticker shock because they're seeing large increases. This is a
very important issue to him and he would like to direct the city to look into that issue and
ensure that the assessments were done properly.
There being no further business, Council Member White moved, seconded by Council Member
Dennis, to adjourn the regular meeting at 8:28 p.m.
Roll Call #22:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
Peter D. Mayor Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
October 2, 2023 Page 16 of 16
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Prmlamahoon
CITY OF
GALESBURG
WHEREAS, manufacturing has historically represented one of the largest economic sectors in Illinois,
with an annual economic output of more than $580 billion and directly employing 9.5 percent of Illinois'
total workforce; and,
WHEREAS, more than 14,000 manufacturing companies call Illinois home and employ more than
650,000 Illinoisans in every corner of the state; and,
WHEREAS, Illinois' manufacturing industry represents a key pillar of the state's economy,
encompassing a diverse employment base across a wide range of industry subsectors adding more than
16,000 jobs since 2010; and,
WHEREAS, the growing manufacturing industry offers Illinoisans an opportunity to secure
good -paying jobs and help meet future challenges, and create new and innovative products that move our
state into the future; and,
WHEREAS, Illinois' annual celebration of manufacturing in our state emphasizes the new
technologies, infrastructures, and expansions consisting of a more vibrant and robust workforce that offers
excellent career opportunities, and recognizes with deep appreciation the vital role manufacturing plays in
every Illinois community as well as its ongoing contributions to our economy;
THEREFORE, I, Peter D. Schwartzman, Mayor of the City of Galesburg, due hereby proclaim October
2023 as Manufacturing Month in Galesburg and encourage local collaborative efforts that are safely
designed to expand knowledge about and improve general public perception of manufacturing careers and
the industry's overall value to Illinois and our economy. Manufacturing Month is for students, their parents,
educators, and all residents to celebrate the contributions manufacturers make to the fabric of our state's
communities and assure the continued success of local events highlighting Manufacturing Month in Illinois.
Dated this 16th day of October 2023.
Mayor Peter D. Schwartzman
Back to Agenda
Proclamation
CITY OF
GAI.RSI3URG
ILLINOIS ,
WHEREAS, the American Physical Therapy Association in observing October as National
Physical Therapy month and the theme for this year's celebration is the "Value of PT." Its meaning
goes beyond the costs savings of physical therapy to highlight the ways physical therapy improves
quality of life.
WHEREAS, dedicated and skilled physical therapists, being committed to better health for all,
help citizens lead more productive and functional lives through the benefit of physical therapy
rehabilitation; and
WHEREAS, Azer Clinic currently serves the City of Galesburg and surrounding areas by
providing a number of services, including physical therapy, speech and language pathology and
occupational therapy, as well as specialized educational services.
THEREFORE, I, Peter D. Schwartzman, Mayor of the City of Galesburg, due hereby proclaim
the month of October as
PHYSICAL THERAPY MONTH
in the City of Galesburg Galesburg and urge all public officials and private citizens to join with
the physical therapy profession to secure better health care for all our citizens.
Dated this 16th day of October 2023.
Mayor Peter D. Schwartzman
Back to Agenda
23-2058
COUNCIL LETTER
CITY OF GALESBURG
OCTOBER 16, 2023
AGENDA ITEM: Resolution accepting a grant from the Illinois Housing Development Authority's
Strong Communities Program Round 2.
SUMMARY RECOMMENDATION: The Interim City Manager, Director of Community
Development and the Housing Program Coordinator recommend approval of the Resolution
accepting a grant from the Illinois Housing Development Authority's (IHDA) Strong Communities
Program Round 2.
BACKGROUND: The City requested the full $750,000 limit and was awarded $562,000, in the
Illinois Housing Development Authority's Strong Communities Program Round 2. The City of
Galesburg was awarded $175,000 in Round 1 of the IHDA Strong Communities Program in 2021.
The City fully expended the grant funds from Round 1.
Funding from this grant can be used for new or past expenditures for work completed back to
January 2022 and up to December 2023 for demolition, removal of garbage, debris, nuisance
trees, yard waste, etc. Eligible properties must be residential, in a residential zone and
abandoned. Ineligible properties include legally occupied residences, historically registered
properties, commercial, industrial, agricultural or mixed use properties with residential units. The
City will primarily utilize these funds to be reimbursed for demolition projects in 2022 and 2023
but can also utilize these funds for weed and trash abatement on abandoned properties.
As part of the normal granting process, IHDA requires a Council Resolution to accept the grant.
The resolution authorizes the Mayor and the City Clerk to execute necessary documents on
behalf of the City of Galesburg for this grant program.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1. Resolution Accepting a Grant from IHDA.
Prepared by: JKS
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Resolution
RESOLUTION DATED October 16, 2023
A RESOLUTION ACCEPTING A GRANT FROM THE ILLINOIS HOUSING
DEVELOPMENT AUTHORITY'S STRONG COMMUNITIES PROGRAM - ROUND 2.
WHEREAS, the City of Galesburg (the "Recipient") has been awarded a grant (the
"Grant") from the Illinois Housing Development Authority (the "Authority") program
administrator of the Strong Communities Program Round 2 (the "Program"), as that
Program is authorized by Article 30, Section 5 of Public Act 101-0638 (the "Act") and
governed by the Program guidelines described in the term sheet, as may be amended
from time to time.
THEREFORE BE IT RESOLVED, that the Recipient shall enter into the Funding
Agreement (the "Agreement") with the Authority wherein the Authority agrees to make
the Grant to the Recipient in an amount not to exceed five hundred and sixty-two
thousand and 00/100 dollars ($562,000.00), which shall be used by the Recipient to
preserve affordable housing efforts by assisting with the rehabilitation and/or demolition
of abandoned properties within the Recipient's area, all in accordance with the terms and
conditions set forth in the Agreement.
FURTHER RESOLVED, that the Mayor of the Recipient and the City Clerk of the
Recipient (the "Signatories") are hereby authorized and empowered to execute and
deliver in the name of or on behalf of the Recipient the Agreement and any and all
amendments, modifications and supplements thereto, and to execute and deliver such
additional documents, instruments and certificates, as may be necessary or desirable for
the Recipient to perform its obligations under the Agreement.
FURTHER RESOLVED, that the Signatories are hereby authorized and directed to take
such additional actions, to make further determinations, to pay such costs and to execute
and deliver such additional instruments (including any amendments, Agreements, or
supplements) as he or she deems necessary or appropriate to carry into effect the
foregoing resolutions.
FURTHER RESOLVED, that the Recipient hereby ratifies, authorizes, and confirms
and approves all documents and instruments executed in connection with the Grant and
the Agreement, including those acts taken prior to the date hereof.
(Signature page follows)
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PASSED BY THE CITY OF GALESBURG CITY COUNCIL, STATE OF ILLINOIS
Approved this, day of , by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
Peter Schwartzman, Mayor
ATTEST:
Kell] R. Bennewitz, City Clerk
Back to Agenda
23-2059
CITY OF GALESBURG
COUNCIL LETTER
OCTOBER 16, 2023
AGENDA ITEM: Motor Fuel Tax (MFT) Maintenance Resolution for purchase of salt, hot mix
asphalt, concrete, CA-6 gravel, and high-performance patching mixture for the 2024 calendar
year.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend approval of the Motor Fuel Tax Maintenance Resolution for 2024 material
purchases.
BACKGROUND: For the 2024 calendar year, concrete, salt, hot mix asphalt, CA-6 gravel, and high-
performance patching mixture is budgeted to be paid from the MFT Fund. In order to bid out this
contract, the Illinois Department of Transportation requires the City Council approve a MFT
resolution. This resolution covers the materials that will be used in the time period from January
1, 2024 to December 31, 2024. The total of the resolution is $430,000. Salt is purchased based
on a contract with the State of Illinois and will be brought for approval at a future meeting for
the 2023-2024 winter season. It is proposed to open bids on the materials in December and the
bids will be brought to the Council for approval at that time.
BUDGET IMPACT: There are sufficient funds budgeted for this work in the 2024 Budget from the
MFT Fund.
SUPPORTING DOCUMENTS:
1. MFT Resolution
Prepared by: AJG Page 1 of 1
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Illinois Department
of Transportation
Resolution for Maintenance
Under the Illinois Highway Code
District Count Resolution Number Resolution Type Section Number
Knox Original 23-01003-62-GM
BE IT RESOLVED, by the Council of the City of
Governing Body Type Local Public Agency Type
Galesburg Illinois that there is hereby appropriated the sum of four hundred thirty
Name of Local Public Agency
thousand and 00/100 ------------------------------------------------------------------------------- Dollars ( $430,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
01 /01 /24 to 12/31 /24
Beginning Date Ending Date
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that City of Galesburg
Local Public Agency Type Name of Local Public Agency
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I Kelli Bennewitz City Clerk in and for said City
Name of Clerk Local Public Agency Type Local Public Agency Type
of Galesburg in the State of Illinois, and keeper of the records and files thereof, as
Name of Local Public Agency
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Council of Galesburg at a meeting held on 10/16/23
Governing Body Type Name of Local Public Agency Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 16th day of October, 2023
Day Month, Year
(SEAL, if required by the LPA)
Clerk Signature & Date
APPROVED
Regional Engineer Signature & Date
Department of Transportation
Completed 10/09/23 BLR 14220 (Rev. 12/13/22)
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%A�toj]
COUNCIL LETTER
CITY OF GALESBURG
OCTOBER 16, 2023
AGENDA ITEM: Agreement to provide certain computer services to the Galesburg Board of
Elections.
SUMMARY RECOMMENDATION: The Interim City Manager and Director of Finance and
Information Systems recommend approval.
BACKGROUND: The proposed agreement has been updated and provides that the City will
maintain network access, email accounts, antivirus and security software, and other
applications for the Galesburg Board of Elections.
BUDGET IMPACT: The Galesburg Board of Elections will pay an annual maintenance fee of
$2,505.
SUPPORTING DOCUMENTS:
1. Agreement
Prepared by: KRB Page 1 of 1
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AGREEMENT TO PROVIDE CERTAIN COMPUTER SERVICES TO
THE GALESBURG BOARD OF ELECTIONS
Introduction
1. "City" means the City of Galesburg, a municipal corporation, located in the City of
Galesburg, Knox County, Illinois.
2. "GBEA" means the Galesburg Board of Elections, located in Knox County, Illinois.
3. The purpose of this agreement is to set forth the understanding between the City and
the GBEa concerning certain computer services to be provided by the City to the GBEA.
City Covenants
1. The City will install and provide hardware and software support on all GBEA computers.
City included items will include but not be limited to:
a. Network access / security
b. Email accounts (Google Workspace)
c. Antivirus and security software
d. Certain business applications (example: Office360)
e. IT support
f. Internet access and firewalling
2. The City agrees to maintain the technological connection between the City and the
GBEA including above listed services.
3. The City will complete its services to the GBEA during normal business hours unless
special arrangements have been approved by the IT Manager.
4. The City will provide appropriated system access and security support and may include
but is not limited to the following additional requirements:
a. MFA (Multi -factor authentication)
b. Additionally required security training (example: KnowBe4)
c. Comply with all City security standards including standards for password handling
complexity
GBEA Covenants
1. All employees will agree, in writing, to obey the City's Internet and E-mail policy. A copy
of the current policy is attached hereto and incorporated by reference. The City will
monitor the use of all Computer, Internet and E-mail through its normal network
monitoring and inventory scanning systems.
2. The GBEA shall pay for all software licensing on services provided by the City. The City,
will retain ownership of all software licensing purchased by IT and will be reimbursed
through the GBEA
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3. For the fiscal year ending December 31, 2023, the GBEA shall pay an annual
maintenance fee, excluding any software licensing on services, of $2,505 for support
during the fiscal year. The annual maintenance fee shall be reviewed and updated
annually.
Termination
Either party may terminate this agreement by giving thirty (30) days notice to the other
party in writing. Notice may be by regular mail. If the City desires to terminate this agreement,
it shall send notice to the Executive Director. If the Galesburg Board of Elections desires to
terminate this agreement, it shall send a notice to the City Manager and the Director of Finance
and Information Systems.
ATTEST:
CITY CLERK
u_rIn
M
ATTEST:
EXECUTIVE DIRECTOR
DATE:
9W
CITY OF GALESBURG
MAYOR
10AIall *-1111062:ZiL\10We] all 4:14PQ0169
, CHAIRMAN,
GALESBURG BOARD OF ELECTIONS
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0�c1 El 15iEly.3
COUNCIL LETTER
CITY OF GALESBURG
OCTOBER 16, 2023
AGENDA ITEM: Agreement to provide certain computer services to the Town of the City of
Galesburg.
SUMMARY RECOMMENDATION: The Interim City Manager and Director of Finance and
Information Systems recommend approval.
BACKGROUND: The proposed agreement has been updated from 2001, which provides that
the City will maintain network access, email accounts, antivirus and security software, and other
applications for the Town of the City of Galesburg.
BUDGET IMPACT: The Town of the City of Galesburg will pay an annual maintenance fee of
$1,920.
SUPPORTING DOCUMENTS:
1. Agreement
Prepared by: KRB Page 1 of 1
Back to Agenda
AGREEMENT TO PROVIDE CERTAIN COMPUTER SERVICES TO
THE TOWN OF THE CITY OF GALESBURG
Introduction
1. "City" means the City of Galesburg, a municipal corporation, located in the City of
Galesburg, Knox County, Illinois.
2. "Town" means the Town of the City of Galesburg, located in Knox County, Illinois.
3. The purpose of this agreement is to set forth the understanding between the City and
the Town concerning certain computer services to be provided by the City to the Town.
City Covenants
1. The City will install and provide hardware and software support on all Township
computers excluding any software applications and services provided by Knox County.
City included items will include but not be limited to:
a. Network access / security
b. Email accounts (Google Workspace)
c. Antivirus and security software
d. Certain business applications (example: Office360)
e. IT support
f. Internet access and firewalling
2. The City agrees to maintain the technological connection between the City and the Town
including above listed services.
3. The City will complete its services to the Township during normal business hours unless
special arrangements have been approved by the IT Manager.
4. The City will provide appropriated system access and security support and may include
but is not limited to the following additional requirements:
a. MFA (Multi -factor authentication)
b. Additionally required security training (example: KnowBe4)
c. Comply with all City security standards including standards for password handling
complexity
Town Covenants
1. All employees will agree, in writing, to obey the City's Internet and E-mail policy. A copy
of the current policy is attached hereto and incorporated by reference. The City will
monitor the use of all Computer, Internet and E-mail through its normal network
monitoring and inventory scanning systems.
Back to Agenda
2. The Town shall pay for all software licensing on services provided by the City. The City,
will retain ownership of all software licensing purchased by IT and will be reimbursed
through the Township
3. For the fiscal year ending December 31, 2023, the Town shall pay an annual
maintenance fee, excluding any software licensing on services, of $1,920 for support
during the fiscal year. The annual maintenance fee shall be reviewed and updated
annually.
Termination
Either party may terminate this agreement by giving thirty (30) days notice to the other
party in writing. Notice may be by regular mail. If the City desires to terminate this agreement,
it shall send notice to the Township Supervisor. If the Town desires to terminate this agreement,
it shall send a notice to the City Manager and the Director of Finance and Information Systems.
ATTEST:
CITY CLERK
107elli1
M3
ATTEST:
TOWN CLERK
M
,y
III WKS]&eL1I11.9:IN] 100
MAYOR
TOWN OF THE CITY OF GALESBURG
TOWNSHIP SUPERVISOR
Back to Agenda
DATE:
Back to Agenda
fi� �{CPTV OF ■%}�
- i� Gf �tJl SRUR 1
TO: City Council
FROM: Mayor Peter Schwartzman
DATE: October 16, 2023
SUBJECT: New Commission Appointment
COMMISSION
Youth Commission
CITY CLERK'S OFFICE
Operating Under Council — Manager Government Since 1957
TERM EXPIRES
Madison Springer, Senior at Galesburg Junior Senior High School December 2024
Accounts Payable
Transactions by Account
User: shelms
Printed: 10/10/2023 - 10:14AM
Batch: 00016.10.2023
Account Number Vendor
Description
Date
23-8019 Back to Agenda
CI T" °F
GAL ESBURG
IDEZZIF
Amount PO No
001-0000-10407-00 Amanda Jennings
Cell Phone Allowance - AJennings
09/30/2023
15.00
001-0000-10407-00 Stratus Networks, Inc
10/23 Service Acct# 7483
10/09/2023
494.02
001-0000-10801-00 Nichols Diesel Service, Inc
Fuel Filters
09/30/2023
306.08
001-0000-10801-00 Valley Distribution Corp.
Engine Oil, Gear Lube
09/30/2023
1,253.62
001-0000-20102-00 Stratus Networks, Inc
10/23 Service Acct# 7382
10/09/2023
1,333.92
Subtotal for Divison: 0000
3,402.64
001-0105-54000-00 Dwight White
Cell Phone Allowance
09/30/2023
30.00
001-0105-54000-00 Bradley Hix
Cell Phone Allowance
09/30/2023
30.00
001-0105-54000-00 Steve Cheesman
Cell Phone Allowance
09/30/2023
30.00
001-0105-54000-00 W Wayne Dennis
Cell Phone Allowance
09/30/2023
30.00
001-0105-54500-00 Heather Acerra
Lodging-Meals-Trasnportation-Mileage-IML Conf.Chicago IL-HAce
10/10/2023
539.50
Subtotal for Divison: 0105
659.50
001-0110-54000-00 Cathy St George
Cell Phone Allowance
09/30/2023
30.00
001-0110-61000-00 Office Specialists, Inc.
Coffee, Cups
10/09/2023
30.04
Subtotal for Divison: 0110
60.04
001-0115-54000-00 Kelli Bennewitz
Cell Phone Allowance
09/30/2023
30.00
001-0115-61000-00 Office Specialists, Inc.
Sign/Date Flags
10/09/2023
27.58
Subtotal for Divison: 0115
57.58
001-0120-54000-00 Janet Lytle
Cell Phone Allowance
09/30/2023
30.00
001-0120-54000-00 Jessica Pease
Cell Phone Allowance
09/30/2023
30.00
001-0120-61000-00 Office Specialists, Inc.
Return of Envelopes
10/09/2023
-73.73
Subtotal for Divison: 0120
-13.73
001-0145-51010-00 James M Kelly, Attorney
07/23 Legal Services
10/09/2023
49.50
001-0145-51010-00 Law Offices of Miller, Hall & Triggs
09/23 Legal Services
10/09/2023
2,428.53
001-0145-51010-00 James M Kelly, Attorney
07/23 Legal Services
10/09/2023
99.00
AP -Transactions by Account (10/10/2023 - 10:14 AM)
Page 1
Account Number Vendor
Description
Back to Agenda
Date Amount PO No
001-0145-51010-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
45,390.86
001-0145-51010-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
731.60
001-0145-51010-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
49.50
Subtotal for Divison: 0145
48,748.99
001-0160-59516-00
Jeffrey R Cervantez
09/23 AV Services
10/09/2023
360.00
001-0160-59521-00
Knox County Humane Society
11/23 Animal Control Contract
10/09/2023
19,510.00 0000092360
Subtotal for Divison: 0160
19,870.00
001-0205-51000-00
US Sterling Capital Corp., Inc.
Corebank
10/09/2023
367.16
001-0205-54000-00
Tanya Billeter
Cell Phone Allowance
09/30/2023
30.00
001-0205-54000-00
Bobbi Chockley
Cell Phone Allowance
09/30/2023
30.00
001-0205-54000-00
Denise Hensley
Cell Phone Allowance
09/30/2023
30.00
001-0205-54000-00
Tifani Miller
Cell Phone Allowance
09/30/2023
30.00
001-0205-54000-00
Sharon Heiden
Cell Phone Allowance
09/30/2023
30.00
001-0205-54000-00
Gloria Osborn
Cell Phone Allowance
09/30/2023
30.00
001-0205-61000-00
Office Specialists, Inc.
Toner
10/09/2023
91.70
Subtotal for Divison: 0205
638.86
001-0207-54000-00
Kerzi Peterson
Cell Phone Allowance
09/30/2023
30.00
001-0207-54000-00
Orlando Lucero
Cell Phone Allowance
09/30/2023
30.00
001-0207-55800-00
Helm Mechanical / Helm Service
Replace Evaporator Fan Motor - Water Dept IT Unit
10/09/2023
912.24
001-0207-61700-00
Office Specialists, Inc.
Flash Drives
10/09/2023
59.97
001-0207-61700-00
Galesburg Electric, Inc.
Batteries for Locating
10/09/2023
15.00
Subtotal for Divison: 0207
1,047.21
001-0305-51500-00
Gatehouse Media
Ads- Notice to Bidders - Acct# 857927
10/09/2023
73.64
001-0305-54000-00
Stephen Gugliotta
Cell Phone Allowance
09/30/2023
30.00
Subtotal for Divison: 0305
103.64
001-0306-54000-00
Tammera Matejewski
Cell Phone Allowance
09/30/2023
30.00
001-0306-54000-00
Eric Heiden
Cell Phone Allowance
09/30/2023
30.00
001-0306-54000-00
Robert Elsbury
Cell Phone Allowance
09/30/2023
30.00
001-0306-54000-00
Richard Slagel
Cell Phone Allowance
09/30/2023
30.00
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose - Weeds/Yard Waste - 870 Monmouth Blvd
10/09/2023
800.00
001-0306-55400-00
Werner Restoraton Services, Inc.
Board Up Services - 1150 W Carl Sandburg
10/09/2023
696.69
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose - Debris/Trash - 1218 N Broad St
10/09/2023
42.00
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose - Debris/Trash - 582 Yates
10/09/2023
256.00
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 2
Back to Agenda
Account Number Vendor Description Date Amount PO No
001-0306-55400-00
Werner Restoraton Services, Inc.
Board Up Services - 129 W North
10/09/2023
357.22
001-0306-55400-00
Kendall Zimmerman
Minimum Charge - 862 Monmouth Blvd
10/09/2023
30.00
001-0306-55400-00
Werner Restoraton Services, Inc.
Board Up Services - 84 Division
10/09/2023
585.97
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose - Debris/Trash - 239 S Cherry
10/09/2023
1,937.00
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose - Debris/Trash - 587 Monmouth
10/09/2023
513.00
001-0306-55400-00
Kendall Zimmerman
Call out Charge - 1695 S Cherry
10/09/2023
30.00
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose - Debris/Trash - 824 Abingdon
10/09/2023
42.00
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose - Weeds/Yard Waste - 1717 Harrision St
10/09/2023
400.00
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose - Debris/Trash - 442 N West
10/09/2023
36.00
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose Weeds, Yard Waste - 56 Fulton
10/09/2023
350.00
001-0306-55400-00
Werner Restoraton Services, Inc.
Board Up Services - 239 S Cherry St
10/09/2023
317.34
001-0306-55400-00
Werner Restoraton Services, Inc.
Board Up Services - 559 Union St
10/09/2023
357.22
001-0306-55400-00
Kendall Zimmerman
Remove/Dispose - Debris/Trash - 590 N Cedar
10/09/2023
36.00
001-0306-55400-00
Kendall Zimmerman
Call Out Charge - 1295 E North
10/09/2023
90.00
001-0306-61000-00
Office Specialists, Inc.
Batteries
10/09/2023
36.25
Subtotal for Divison: 0306
7,032.69
001-0410-54000-00
Jamie West
Cell Phone Allowance
09/30/2023
30.00
001-0410-54000-00
Brayden Bledsoe
Cell Phone Allowance
09/30/2023
30.00
001-0410-54000-00
Aaron Gavin
Cell Phone Allowance
09/30/2023
30.00
001-0410-54000-00
Matthew Kirgan
Cell Phone Allowance
09/30/2023
30.00
001-0410-55800-00
Infotech Inc
Appia Construction Administrative Software
10/09/2023
8,400.00 0000092543
001-0410-61000-00
Office Specialists, Inc.
Tape Dispenser, Tabs
10/09/2023
18.94
001-0410-61000-00
Office Specialists, Inc.
Binders, Hilighters
10/09/2023
11.78
Subtotal for Divison: 0410
8,550.72
001-0445-54000-00
Myron Miller
Cell Phone Allowance
09/30/2023
30.00
001-0445-55500-00
Nichols Diesel Service, Inc
State & Fed Test #157
10/09/2023
59.51
001-0445-55500-00
Nichols Diesel Service, Inc
State & Fed Test #163
10/09/2023
86.74
001-0445-55500-00
Moore Tires, Inc
Replace Rear Tires #155
10/09/2023
3,200.82
001-0445-55500-00
Heritage -Crystal Clean, LLC
Used Oil Pickup
10/09/2023
93.75
001-0445-55500-00
Valley Distribution Corp.
Core Charge
09/30/2023
20.00
001-0445-55700-00
Four Seasons Pest Control
09/23 Service
10/09/2023
20.00
001-0445-57500-00
Aramark Uniform Serv. Inc.
09/23 Service
10/09/2023
82.08
001-0445-62500-00
Midwest Wheel Companies
Air Brake Hose #157
10/09/2023
57.22
001-0445-62500-00
Napa Auto Parts
Return Tie Rod #606
10/09/2023
-79.49
001-0445-62500-00
Martin, Inc
Filter Kit #170
10/09/2023
156.17
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 3
Back to Agenda
Account Number Vendor Description Date Amount PO No
001-0445-62500-00
Advance Auto Parts
Filter Kit #170
10/09/2023
52.65
001-0445-62500-00
Advance Auto Parts
Blower Motor #600
10/09/2023
95.39
001-0445-62500-00
Pomp's Tire - Galesburg
Tires #188
10/09/2023
294.60
001-0445-63000-00
Midstate Manufacturing, Inc.
Hose Assembly, Ferrule, NPTF Solid
10/09/2023
108.62
001-0445-63000-00
Batterton Auto Supply
Steel Weights, Centech Repair
10/09/2023
59.37
001-0445-63000-00
Advance Auto Parts
Diesel Exhaut Fluid
10/09/2023
19.31
001-0445-63000-00
Airgas Mid America Inc
Soapstone, Electrode Stick
10/09/2023
140.48
001-0445-63000-00
Advance Auto Parts
Electric Fuel Pump
10/09/2023
68.84
001-0445-67500-00
Aramark Uniform Serv. Inc.
Work Pants
10/09/2023
231.92
Subtotal for Divison: 0445
4,797.98
001-0450-51500-00
Gatehouse Media
Ads- Notice to Bidders - Acct# 857927
10/09/2023
141.74
001-0450-54000-00
Justin McNaught
Cell Phone Allowance
09/30/2023
30.00
001-0450-54000-00
JR Knaack
Cell Phone Allowance
09/30/2023
30.00
001-0450-54000-00
Marc McMahon
Cell Phone Allowance
09/30/2023
30.00
001-0450-55500-00
Nichols Diesel Service, Inc
Bled Brakes and Cleared Codes
10/09/2023
264.00
001-0450-55500-00
Galesburg Welding, Inc
Repair Alum Trailer
10/09/2023
105.00
001-0450-55700-00
Four Seasons Pest Control
09/23 Service
10/09/2023
40.00
001-0450-61000-00
Office Specialists, Inc.
Toner
10/09/2023
200.70
001-0450-62500-00
Nichols Diesel Service, Inc
Oil Pressure Switch #108
10/09/2023
177.69
001-0450-62500-00
Advance Auto Parts
Oil Filter # 102
10/09/2023
2.62
001-0450-62500-00
Nichols Diesel Service, Inc
Slack Adjuster #114
10/09/2023
132.11
001-0450-66500-00
Galesburg Electric, Inc.
Screwdriver
10/09/2023
18.36
Subtotal for Divison: 0450
1,172.22
001-0505-51000-00
Gatehouse Media
Ads- Notice to Bidders - Acct #867518
10/09/2023
360.00
001-0505-51500-00
Stanard & Associates, Inc
Entry Level Firefighter Selection Tests
10/09/2023
310.00
Subtotal for Divison: 0505
670.00
001-0510-51000-00
Animal Medical Center
Wellness Exam, Shots, Medicine - Dax
10/09/2023
713.20
001-0510-51500-00
AD Scott Company, LLC
The Burg - Fall Police Testing Ads
10/09/2023
130.00
001-0510-54000-00
Anthony Oligney-Estill
Cell Phone Allowance
09/30/2023
30.00
001-0510-54000-00
Jason Shaw
Cell Phone Allowance
09/30/2023
30.00
001-0510-54000-00
Kyle A Winbigler
Cell Phone Allowance
09/30/2023
30.00
001-0510-54000-00
Ryne Sage
Cell Phone Allowance
09/30/2023
30.00
001-0510-54000-00
Mark McLaughlin
Cell Phone Allowance
09/30/2023
30.00
001-0510-54000-00
Lane Mings
Cell Phone Allowance
09/30/2023
30.00
001-0510-54000-00
Christopher Hootman
Cell Phone Allowance
09/30/2023
30.00
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 4
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
001-0510-54000-00
Patrick Kisler
Cell Phone Allowance
09/30/2023
30.00
001-0510-54000-00
Kevin Legate
Cell Phone Allowance
09/30/2023
30.00
001-0510-54000-00
Russell Idle
Cell Phone Allowance
09/30/2023
30.00
001-0510-54000-00
Bryan Anderson
Cell Phone Allowance
09/30/2023
30.00
001-0510-54000-00
Steffanie Cromien
Cell Phone Allowance
09/30/2023
30.00
001-0510-54500-00
Ricardo Torres
Meals - REID Interviews - Peoria IL - RTorres
10/09/2023
28.00
001-0510-54500-00
Travis Smith
Meals - Police Strategy & Tactics - Champaign IL-TSmith
10/09/2023
155.00
001-0510-54500-00
Matthew Howard
Meals - Crash Investigation #1 , Silvis, IL - MHoward
10/09/2023
85.00
001-0510-54500-00
Royce Kunkle
Mileage Reimbursement - RKunkle
10/09/2023
199.12
001-0510-54500-00
Matthew Howard
Meals - REID Interviews, Peoria IL - MHoward
10/09/2023
28.00
001-0510-54500-00
Matthew Howard
Meals - Crash Investigation #1 , Silvis, IL - MHoward
10/09/2023
85.00
001-0510-54500-00
Allison Buccalo
Meals - Crash Investigation #1 - Silvis IL - ABuccalo
10/09/2023
85.00
001-0510-54500-00
Allison Buccalo
Meals - Crash Investigation #1 - Silvis IL - ABuccalo
10/09/2023
85.00
001-0510-55500-00
Municipal Electronics Inc
Replace - LCD, Power Cord Resolder Ground Wiring, Labor
10/09/2023
627.59
001-0510-57000-00
Secretary of State
Notary Renewal - DC Legate
10/09/2023
15.00
001-0510-57500-00
JSLK Management Iowa LLC
09/07 - Anderson, 09/26 Anderson
10/09/2023
20.50
001-0510-61000-00
Office Specialists, Inc.
Notebooks
10/09/2023
48.82
001-0510-67500-00
Ray O'Herron Co., Inc.
Shirts - ASchlomer
10/09/2023
319.01
001-0510-67500-00
Ray O'Herron Co., Inc.
Sleeve Braid
10/09/2023
46.76
001-0510-67500-00
Ray O'Herron Co., Inc.
Pants - DKubis
10/09/2023
161.98
Subtotal for Divison: 0510
3,192.98
001-0550-54000-00 Amanda Jennings Cell Phone Allowance 09/30/2023 15.00
001-0550-54000-00 Cameron Lemaster Cell Phone Allowance 09/30/2023 30.00
001-0550-61000-00 Office Specialists, Inc. Copy Paper, Pens, Folders, Correction Tape, Hanging Folders 10/09/2023 352.95
001-0550-85902-00 Radio IP Software, Inc VPN Client 10/09/2023 800.00
001-0550-85902-00 Southern Computer Warehouse Computer back end equipment to operate City/County car and body 10/09/2023 212.06
Subtotal for Divison: 0550 1,410.01
001-0605-54000-00
Derek Perry
Cell Phone Allowance
09/30/2023
30.00
001-0605-54000-00
John Seitz
Cell Phone Allowance
09/30/2023
30.00
001-0605-54000-00
Jennifer Moser
Cell Phone Allowance
09/30/2023
30.00
001-0605-54000-00
Randy Hovind
Cell Phone Allowance
09/30/2023
30.00
001-0605-54000-00
David Farrell
Cell Phone Allowance
09/30/2023
30.00
001-0605-54000-00
Donald Brackett
Cell Phone Allowance
09/30/2023
30.00
001-0605-54500-00
Chever Harkey
Credit for Mileage-IFSI Academy Wk 1 - Champaign IL- CHarkey
10/09/2023
-189.95
001-0605-54500-00
Chever Harkey
IFSI Academy Wk 2 - Champaign IL- CHarkey
10/09/2023
155.00
0000092359
0000092425
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 5
Back to Agenda
Account Number Vendor Description Date Amount PO No
001-0605-54500-00
Chever Harkey
IFSI Academy Wk 3 - Champaign IL- CHarkey
10/09/2023
155.00
001-0605-55700-00
Four Seasons Pest Control
09/23 Service
10/09/2023
20.00
001-0605-55700-00
Four Seasons Pest Control
09/23 Service
10/09/2023
20.00
001-0605-55700-00
Four Seasons Pest Control
09/23 Service
10/09/2023
20.00
001-0605-57500-00
Midwest Uniform Supply, Inc
Embroidery - CHarkey
10/09/2023
30.00
001-0605-57500-00
Midwest Uniform Supply, Inc
Embroidery - MLewis
10/09/2023
20.00
001-0605-61700-00
CDW Computer Centers, Inc.
IPads, IPad Bags
10/09/2023
1,009.57
001-0605-62500-00
Nichols Diesel Service, Inc
Filter Kit #53
10/09/2023
478.67
001-0605-62500-00
Nichols Diesel Service, Inc
Air Dryer Filter #51
10/09/2023
108.38
001-0605-62500-00
Napa Auto Parts
White Grease 951
10/09/2023
24.98
001-0605-62500-00
Mutual Wheel Co., Inc.
Marker Light #53
10/09/2023
48.80
001-0605-62500-00
Napa Auto Parts
Air Filter #51
10/09/2023
242.99
001-0605-62500-00
Advance Auto Parts
Filter Kit #51
10/09/2023
97.79
001-0605-62500-00
Advance Auto Parts
Oil Filter #53
10/09/2023
32.54
001-0605-62500-00
Alexis Fire Equipment Co., Inc.
Tire Pressure Monitors, Bulbs
10/09/2023
34.60
001-0605-62500-00
Alexis Fire Equipment Co., Inc.
Light Bulbs, End Caps
10/09/2023
43.46
001-0605-65000-00
Office Specialists, Inc.
Trash Bags
10/09/2023
42.04
001-0605-65000-00
Office Specialists, Inc.
Toilet Paper
10/09/2023
15.23
001-0605-65000-00
Office Specialists, Inc.
Paper Towels, Masks, Laundry Detergent
10/09/2023
208.74
001-0605-65000-00
Office Specialists, Inc.
Paper Towels
10/09/2023
31.49
001-0605-65500-00
Galesburg Electric, Inc.
Fusetron, Vinyl Tape
10/09/2023
51.35
001-0605-67500-00
Ray O'Herron Co., Inc.
Badge
10/09/2023
88.14
001-0605-67500-00
Ray O'Herron Co., Inc.
Name Bar - DClayton
10/09/2023
20.12
001-0605-67500-00
Ray O'Herron Co., Inc.
CPT Collar Brass - DClayton
10/09/2023
56.12
001-0605-67500-00
Haley Stevenson
Shorts - HStevenson
10/09/2023
104.00
001-0605-67500-00
Midwest Uniform Supply, Inc
Shirts, Embroidery - KSampier
10/09/2023
72.00
001-0605-67500-00
Midwest Uniform Supply, Inc
Shirts, Hat, Embroidery - JPedigo
10/09/2023
190.00
001-0605-67500-00
Midwest Uniform Supply, Inc
Shirts, Embroidery - AJohnson
10/09/2023
152.60
001-0605-67500-00
Midwest Uniform Supply, Inc
Shirts, Hat, Embroidery - DRogers
10/09/2023
120.50
001-0605-67500-00
Midwest Uniform Supply, Inc
Shirts, Embroidery
10/09/2023
66.30
001-0605-67500-00
Midwest Uniform Supply, Inc
Pants - JGrodjesk
10/09/2023
79.98
001-0605-67500-00
Municipal Emergency Services, Inc
Gloves
10/09/2023
1,649.47
001-0605-67500-00
Midwest Uniform Supply, Inc
Pants - KSampier
10/09/2023
119.98
001-0605-67500-00
Midwest Uniform Supply, Inc
Shirts, Embroidery - JBrignall
10/09/2023
235.98
001-0605-67500-00
Midwest Uniform Supply, Inc
Pants - JBrignall
10/09/2023
59.99
001-0605-67500-00
Midwest Uniform Supply, Inc
Pants - DRogers
10/09/2023
79.98
001-0605-67500-00
Midwest Uniform Supply, Inc
Shirts, Embroidery - JGrodjesk
10/09/2023
250.60
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 6
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
001-0605-67500-00
Midwest Uniform Supply, Inc
Pants - CHarkey
10/09/2023
179.97
001-0605-68500-00
Linde Gas & Equipment Inc
Oxygen, Labor and Delivery Charge
10/09/2023
414.01
001-0605-68600-00
Office Specialists, Inc.
Gloves
10/09/2023
72.02
001-0605-68600-00
Office Specialists, Inc.
Gloves
10/09/2023
81.84
001-0605-68600-00
Office Specialists, Inc.
Respirators
10/09/2023
37.20
Subtotal for Divison: 0605
7,011.48
Subtotal for Fund 001
108,412.81
011-0000-66000-00
Galesburg Builders Supply, Inc
Addt'1 Portland Cement Concrete supply for 2023
10/09/2023
259.00
0000092331
011-0000-66000-00
Roanoke Concrete Products Co
Portland cement concrete supply for 2023
10/09/2023
195.75
0000092332
011-0000-66000-00
Roanoke Concrete Products Co
Portland cement concrete supply for 2023
10/09/2023
1,024.44
0000092332
011-0000-66000-00
Roanoke Concrete Products Co
Portland cement concrete supply for 2023
10/09/2023
279.38
0000092332
011-0000-66000-00
Roanoke Concrete Products Co
Portland cement concrete supply for 2023
10/09/2023
498.38
0000092332
011-0000-66000-00
Tickle Asphalt Co., Ltd.
Asphalt supply for 2023
10/09/2023
686.80
0000092327
011-0000-66000-00
Roanoke Concrete Products Co
Portland cement concrete supply for 2023
10/09/2023
372.25
0000092332
011-0000-66000-00
Roanoke Concrete Products Co
Portland cement concrete supply for 2023
10/09/2023
249.19
0000092332
011-0000-66000-00
Roanoke Concrete Products Co
Portland cement concrete supply for 2023
10/09/2023
638.75
0000092332
011-0000-66000-00
Tazewell County Asphalt Co, Inc
Asphalt supply for 2023
10/09/2023
915.75
0000092326
Subtotal for Divison: 0000
5,119.69
Subtotal for Fund 011
5,119.69
013-0000-20103-00
JC Dillon, Inc
Retainage - Phase VI of lead service line replacements
10/09/2023
-22,855.30
013-0000-20103-00
Hein Construction Co, Inc
Retainage - HT Custer Park Renovations
10/09/2023
-14,975.00
013-0000-76000-00
Hein Construction Co, Inc
HT Custer Park Renovations
10/09/2023
149,750.00
0000092495
013-0000-76000-00
Farnsworth Group, Inc.
Construction Admin Services - HT Custer Park Renovations
10/09/2023
2,077.78
0000092502
013-0000-76000-00
Farnsworth Group, Inc.
Engineering/Architectural Services - Lancaster Park Renovations
10/09/2023
18,500.00
0000092503
013-0000-76000-00
Hutchison Engineering, Inc
Preliminary Engineering for the Simmons St Streetscape & Parking
10/09/2023
14,913.25
0000092510
013-0000-83100-00
JC Dillon, Inc
Phase VI of lead service line replacements
10/09/2023
228,553.00
0000092400
Subtotal for Divison: 0000
375,963.73
Subtotal for Fund 013
375,963.73
014-0000-51000-00
Geotechnics
Material testing for the 2023 construction season
10/09/2023
2,680.00
0000092389
014-0000-51000-00
Klingner & Associates P.C.
Bridge Inspections
10/09/2023
352.00
014-0000-55700-00
Johnson Trucking & Blacktopping, h
Seal Public Parking Lots O, F, and B
10/09/2023
15,542.67
0000092537
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 7
Account Number Vendor
Description
Back to Agenda
Date Amount PO No
014-0000-55700-00
Liqui-Green Lawn & Tree Care
Rev. Sibley Underpass - Summer, Fall Application
10/09/2023
285.00
014-0000-55700-00
JJ&TS, Inc
Early Fall Weed & Feed Service
10/09/2023
166.25
014-0000-64500-00
Galesburg Electric, Inc.
Lights for Downtown
10/09/2023
190.12
014-0000-64500-00
Sherwin Williams Co.
Paint
10/09/2023
60.31
014-0000-66000-00
Roanoke Concrete Products Co
Controlled low strength material (CLSM) supply for 2023
10/09/2023
133.50 0000092337
014-0000-66000-00
Roanoke Concrete Products Co
Controlled low strength material (CLSM) supply for 2023
10/09/2023
200.25 0000092337
014-0000-78010-00
Gunther Construction Co., a div. of i
Irwin Street Roadway Portion (City Gas)
10/09/2023
37,380.57 0000092523
Subtotal for Divison: 0000
56,990.67
Subtotal for Fund 014
56,990.67
015-0000-54500-00
University of Illinois
Lodging - Police Strategy & Tactics 23-53 - TSmith
10/09/2023
500.00
015-0000-54500-00
University of Illinois
Lodging - Police Tactical Firearms 23-62 - MMcLaughlin
10/09/2023
500.00
015-0000-55800-00
PowerDMS Inc
ILEAP
10/09/2023
650.00
Subtotal for Divison: 0000
1,650.00
Subtotal for Fund 015
1,650.00
016-0000-54000-00
Paul Vannaken
Cell Phone Allowance
09/30/2023
30.00
016-0000-54000-00
Timothy Spitzer
Cell Phone Allowance
09/30/2023
30.00
016-0000-54000-00
Travis Smith
Cell Phone Allowance
09/30/2023
30.00
Subtotal for Divison: 0000
90.00
Subtotal for Fund 016
90.00
018-0000-65500-00
Zarnoth Brush Works, Inc
Poly Tube K Broom, Disposable Gutter Broom
10/09/2023
2,040.00
Subtotal for Divison: 0000
2,040.00
Subtotal for Fund 018
2,040.00
019-0000-20102-00
Stratus Networks, Inc
10/23 Service Acct# 7382
10/09/2023
308.01
019-0000-33385-00
Cassy Girkin
Full Refund - Alcohol Secuirty Deposit 09/09 Wedding
10/09/2023
300.00
Subtotal for Divison: 0000
608.01
019-1905-51500-00
WMOI - FM
09/23 Radio Ads
10/09/2023
260.00
019-1905-54000-00
Angela Buchen
Cell Phone Allowance
09/30/2023
30.00
019-1905-54000-00
Elizabeth Varner
Cell Phone Allowance
09/30/2023
30.00
019-1905-59511-00
Galesburg Tourism Fund
09/23 Tourism Agreement
10/09/2023
15,833.33
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 8
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
Subtotal for Divison: 1905 16,153.33
019-1910-55700-00
Dowers Roofing, Inc.
Repair Leak - Finance Office
10/09/2023
662.00
019-1910-55700-00
Four Seasons Pest Control
09/23 Service
10/09/2023
30.00
019-1910-65000-00
Office Specialists, Inc.
Paper Towels
10/09/2023
31.49
Subtotal for Divison: 1910
723.49
019-1911-55700-00
Four Seasons Pest Control
09/23 Service
10/09/2023
30.00
019-1911-55700-00
Neil Thomas Plumbing & Heating, h
Repair Flushometers
10/09/2023
325.90
019-1911-55700-00
Kone, Inc
Repair of Passenger Elevator
10/09/2023
339.21
019-1911-55700-00
Office Specialists, Inc.
Repair of Floor Buffer
10/09/2023
637.70
019-1911-57500-00
Aramark Uniform Serv. Inc.
09/23 Service
10/09/2023
67.66
019-1911-57500-00
Aramark Uniform Serv. Inc.
09/23 Service
10/09/2023
26.70
019-1911-57500-00
Aramark Uniform Serv. Inc.
09/23 Service
10/09/2023
26.70
019-1911-57500-00
Aramark Uniform Serv. Inc.
09/23 Service
10/09/2023
26.70
019-1911-65000-00
Office Specialists, Inc.
Trash Bags, Disinfectant
10/09/2023
94.75
019-1911-66000-00
Office Specialists, Inc.
Toilet Paper Dispenser
10/09/2023
52.38
Subtotal for Divison: 1911
1,627.70
019-1915-54000-00
Aaron Young
Cell Phone Allowance
09/30/2023
30.00
019-1915-54000-00
Michael Markley
Cell Phone Allowance
09/30/2023
30.00
019-1915-54000-00
Don Miles
Cell Phone Allowance
09/30/2023
30.00
019-1915-54000-00
Jason Asbury
Cell Phone Allowance
09/30/2023
30.00
019-1915-55700-00
Getz Fire Equipment Co., Inc.
Annual Service Fire Extinguisher,Cover Fire Extinguisher, Instal
10/09/2023
1,304.30
019-1915-56000-00
Terry Allen, Inc
Bersie Williams Area - Toilet Rental - 1 Regular Unit 4/l/23-10/
10/09/2023
80.00
0000092358
019-1915-56000-00
Terry Allen, Inc
Peck Park - Toilet Rental - 1 Regular Unit 4/l/23-10/31/23.
10/09/2023
80.00
0000092358
019-1915-56000-00
Terry Allen, Inc
East Boat Ramp - Toilet Rental - 1 Regular Unit 1/l/23-12/31/23.
10/09/2023
80.00
0000092358
019-1915-56000-00
Terry Allen, Inc
Bersie Williams Area - Toilet Rental - One Day Rental. Dates TBD
10/09/2023
65.00
0000092358
019-1915-57500-00
Aramark Uniform Serv. Inc.
10/23 Service
10/09/2023
67.66
019-1915-59300-00
UniFirst First Aid Corp
Refill of Medical Supply Box
10/09/2023
209.24
019-1915-62500-00
Martin, Inc
Deck Belt #541
10/09/2023
165.25
019-1915-62500-00
Martin, Inc
Seal Kit #522
10/09/2023
102.82
019-1915-62500-00
Martin, Inc
Filter Kit #515
10/09/2023
85.24
019-1915-62500-00
Martin, Inc
Gear Box #541
10/09/2023
1,253.42
019-1915-62500-00
Alta Construction Equipment Illinois
Fuel Filter Kit #507
10/09/2023
340.08
019-1915-62500-00
Advance Auto Parts
Door Handle Assy #505
10/09/2023
91.40
019-1915-62500-00
Advance Auto Parts
Air Filter #504
10/09/2023
9.67
019-1915-62510-00
Herr Petroleum Corp
357.5 Gal Diesel #2, 621.5 Gal Unleaded Ethanol
10/09/2023
3,344.81
0000092349
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 9
Account Number Vendor
Description
019-1915-62510-00 Herr Petroleum Corp 524.3 Gal Diesel #2, 329.9 Gal Unleaded Ethanol
019-1915-65500-00 Game Time Playground Equipment
019-1915-65500-00 Martin, Inc Filler Cap
019-1915-66000-00 Galesburg Builders Supply, Inc Sand Concrete, Mason Sand
019-1915-66000-00 Galesburg Builders Supply, Inc Reinf Bars, Expansion Joints
019-1915-66000-00 Galesburg Builders Supply, Inc CA-6 Stone
019-1915-66000-00 Galesburg Electric, Inc. Heat Shrink, Vinyl Tape
Subtotal for Divison: 1915
019-1920-54000-00
Bryan Luedtke
Cell Phone Allowance
019-1920-55700-00
J.P. Benbow, Inc.
Fittings and Repair of Ice Machine
019-1920-57500-00
Aramark Uniform Serv. Inc.
09/23 Service
019-1920-57500-00
Aramark Uniform Serv. Inc.
10/23 Service
019-1920-62510-00
Herr Petroleum Corp
242.4 Gal Diesel #2, 292.4 Gal Unleaded Ethanol
019-1920-62510-00
Herr Petroleum Corp
139.1 Gal Diesel #2, 210.3 Unleaded Ethanol
019-1920-64125-00
Atlantic Coca-Cola
Misc Concessions
019-1920-64125-00
Atlantic Coca-Cola
Misc Concessions
019-1920-64125-00
Butch's Pizza Inc.
Misc Pizzas
019-1920-64125-00
SCNS SPORTS FOODS
Misc Concessions
019-1920-64125-00
Smithfield Direct, LLC
Misc Concessions
019-1920-65500-00
MTI Distributing, Inc
Ring -Retaining, Balljoint, Arm-Pitch,Clamp,Light Bulb,Headlight
Subtotal for Divison: 1920
019-1925-56000-00
Terry Allen, Inc
Campground - Toilet Rental - 4 Regular Units 4/13/23-10/16/23. I
Subtotal for Divison: 1925
019-1935-57500-00
Aramark Uniform Serv. Inc.
10/23 Service
019-1935-57500-00
Aramark Uniform Serv. Inc.
08/23 Service
019-1935-57500-00
Aramark Uniform Serv. Inc.
09/23 Service
Subtotal for Divison: 1935
019-1940-51400-00
Joseph Thompson Jr.
05/23-08/23- Assigning Officials Adult Summer Softball League
Subtotal for Divison: 1940
019-1955-55700-00
J.P. Benbow, Inc.
Float Assembly
019-1955-66000-00
Galesburg Electric, Inc.
Drill Bit, Box Cover, Light Bulbs
Subtotal for Divison: 1955
Back to Agenda
Date Amount PO No
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
09/30/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
10/09/2023
2,927.20
3,811.06
26.76
2,212.07
163.40
228.60
54.60
16,822.58
30.00
335.33
39.75
39.75
1,849.38
1,156.22
646.04
572.47
22.00
170.00
128.70
967.33
5,956.97
320.00
320.00
454.48
454.48
454.48
1,363.44
440.00
440.00
356.47
354.36
710.83
0000092349
0000092350
0000092350
0000092358
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 10
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
019-1965-54000-00
Roger Darst
Cell Phone Allowance
09/30/2023
30.00
019-1965-55700-00
Four Seasons Pest Control
09/23 Service
10/09/2023
20.00
019-1965-57500-00
Aramark Uniform Serv. Inc.
10/23 - Service
10/09/2023
36.74
019-1965-57500-00
Aramark Uniform Serv. Inc.
09/23 Service
10/09/2023
36.74
019-1965-62500-00
Scott Equipment, LLC
Belt #586
10/09/2023
65.00
019-1965-62500-00
Scott Equipment, LLC
Trans Axle #586
10/09/2023
973.49
Subtotal for Divison: 1965
1,161.97
019-1975-54000-00
Cris Fones
Cell Phone Allowance
09/30/2023
30.00
019-1975-62500-00
Nichols Diesel Service, Inc
Park Value #103
10/09/2023
223.68
Subtotal for Divison: 1975
253.68
Subtotal for Fund 019
46,142.00
020-0000-55700-00
Hutchison Engineering, Inc
Construction Engineering for the Taxiway B Rehabilitation projec
10/09/2023
53,990.12
0000092568
020-0000-55700-00
Hutchison Engineering, Inc
Construction Engineering for the Taxiway B Rehabilitation projec
10/09/2023
14,464.65
0000092568
020-0000-55700-00
Howe Overhead Doors, Inc.
Removed Existing Gate & Operator, Installed in New Location
10/09/2023
4,275.00
020-0000-55700-00
Hutchison Engineering, Inc
Construction Engineering for the Taxiway B Rehabilitation projec
10/09/2023
7,728.37
0000092568
020-0000-55700-00
Sugden Electric
Supply Power to Gate - Galesburg Airport
10/09/2023
2,800.00
020-0000-62500-00
Pomp's Tire - Galesburg
Tires #356
10/09/2023
633.00
020-0000-62510-00
Herr Petroleum Corp
583.3 Gal Diesel #2
10/09/2023
2,167.40
0000092352
020-0000-66000-00
Galesburg Electric, Inc.
Traffic Loop Sealer
10/09/2023
415.05
Subtotal for Divison: 0000
86,473.59
Subtotal for Fund 020
86,473.59
023-0000-51500-00
Gatehouse Media
Ads- Notice to Bidders - Acct# 857927
10/09/2023
159.90
023-0000-55420-00
Statham & Long, LLC
08/23 Legal Service - Title Search 917 W Thrid St
10/09/2023
150.00
023-0000-55420-00
Statham & Long, LLC
08/23 Legal Service - Title Search 950 S Henderson St
10/09/2023
150.00
023-0000-55420-00
Statham & Long, LLC
08/23 Legal Service - Title Search 348 E Third St
10/09/2023
150.00
023-0000-55420-00
Statham & Long, LLC
08/23 Legal Service - Title Search 100 S Whitesboro
10/09/2023
150.00
023-0000-55420-00
Statham & Long, LLC
08/23 Legal Service - Title Search 476 Peck St
10/09/2023
150.00
023-0000-55420-00
Statham & Long, LLC
08/23 Legal Service - Title Search 451 N Cherry St
10/09/2023
150.00
023-0000-55420-00
Statham & Long, LLC
08/23 Legal Service - Title Search 61 N Elm St
10/09/2023
247.50
023-0000-55420-00
Statham & Long, LLC
08/23 Legal Service -Title Search 1000 Lancaster
10/09/2023
150.00
023-0000-55420-00
Klingner & Associates P.C.
Asbestos - 770 E Berrien St,91 W Simmons,133 Locust,782 Berrien
10/09/2023
5,007.42
023-0000-83100-00
Lambasio, Inc.
BTU Furnace - 853 E Fifth St
10/09/2023
3,575.00
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 11
Account Number Vendor
Description
Subtotal for Divison: 0000
Back to Agenda
Date Amount PO No
10,039.82
Subtotal for Fund 023
10 039.82
024-0000-51000-00
Klingner & Associates, P.C. - Archit
Professional Survey for Legal Description for TIF 6
10/09/2023
4,078.65
0000092462
024-0000-51000-00
PGAV Planners LLC
Professional Services for Creating TIF 6
10/09/2023
1,575.00
0000092386
024-0000-66000-00
Lacky Monument Co.
Remaking Bronze Plaques for Railroad Camp
10/09/2023
3,336.00
024-0000-83100-00
Galesburg Heritage Days Living Hisi
External Agency Funding Process
10/09/2023
8,000.00
024-0000-83100-00
Knox -Galesburg Symphony
External Agency Funding
10/09/2023
7,000.00
Subtotal for Divison: 0000
23,989.65
Subtotal for Fund 024
23,989.65
030-0000-20102-00
Stratus Networks, Inc
10/23 Service Acct# 7382
10/09/2023
131.10
Subtotal for Divison: 0000
131.10
030-0320-51500-00
WGIL/WAAG/WLSR, Inc.
09/23 Radio Ads
09/30/2023
200.00
030-0320-55500-00
Galesburg Communications, Inc.
08/23 - 11/23 - 800 Dispatch Service
09/30/2023
408.24
030-0320-55500-00
Galesburg Communications, Inc.
09/23-12/23 - MTM Data Service Plans
09/30/2023
344.96
030-0320-61000-00
Office Specialists, Inc.
Labels
09/30/2023
24.74
030-0320-61000-00
Office Specialists, Inc.
Pens, Note Pads, Copy Paper
09/30/2023
194.60
030-0320-62500-00
Napa Auto Parts
Tie Rod Ends
09/30/2023
97.28
030-0320-62500-00
Napa Auto Parts
Serpentine Belt
09/30/2023
34.19
030-0320-62500-00
Napa Auto Parts
Shock Absorber
09/30/2023
135.96
030-0320-62500-00
Napa Auto Parts
Drag Links, Tie Rod Ends, Steering Stabilizer
09/30/2023
258.05
030-0320-62500-00
Napa Auto Parts
Bearing Set, Bearings
09/30/2023
55.36
030-0320-62500-00
Napa Auto Parts
Oil Seals
09/30/2023
50.84
030-0320-62500-00
Napa Auto Parts
Purple Power
09/30/2023
14.99
030-0320-62500-00
Napa Auto Parts
Belts
09/30/2023
50.98
030-0320-62500-00
Napa Auto Parts
Drain Plugs
09/30/2023
4.78
030-0320-62500-00
Ford of Galesburg
Gear Asy
09/30/2023
997.82
030-0320-62510-00
Herr Petroleum Corp
139.7 Gal Unleaded Ethanol
09/30/2023
438.72
0000092348
030-0320-62510-00
Herr Petroleum Corp
326.5 Gal Unleaded Ethanol
09/30/2023
1,046.42
0000092348
030-0320-62510-00
Herr Petroleum Corp
374.5 Gal Unleaded Ethanol
09/30/2023
1,176.09
0000092348
030-0320-62510-00
Herr Petroleum Corp
238 Gal Unleaded Ethanol
09/30/2023
772.18
0000092348
030-0320-62510-00
Herr Petroleum Corp
217.9 Gal Unleaded Ethanol
09/30/2023
698.37
0000092348
030-0320-66500-00
Galesburg Communications, Inc.
Handheld Radios, Activation Fees
09/30/2023
1,396.00
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 12
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Account Number Vendor
Description
Date Amount PO No
Subtotal for Divison: 0320 8,400.57
030-0370-51500-00
Cintas, Inc
09/23 Services
09/30/2023
225.41
030-0370-51500-00
Cintas, Inc
09/23 Services
09/30/2023
182.58
030-0370-51500-00
WGIL/WAAG/WLSR, Inc.
09/23 Radio Ads
09/30/2023
200.00
030-0370-54000-00
Kraig Boynton
Cell Phone Allowance
09/30/2023
30.00
030-0370-55500-00
Galesburg Communications, Inc.
08/23 - 11/23 - 800 Dispatch Service
09/30/2023
381.02
030-0370-55500-00
Nichols Diesel Service, Inc
State & Fed Tests #1301 9469
09/30/2023
115.25
030-0370-55700-00
Galesburg Termite & Pest Control In
09/23 Semi Monthly Service
09/30/2023
45.00
030-0370-57500-00
Cintas, Inc
09/23 Services
09/30/2023
146.14
030-0370-61000-00
ULINE
45 Slot Mail Sorter
09/30/2023
621.96
030-0370-62500-00
Batterton Auto Supply
Steel Weights, Brake Cleaner, Tire Paste, Valve, Backing Pad
09/30/2023
141.72
030-0370-62500-00
Napa Auto Parts
Silicone Gasket Maker
09/30/2023
22.65
030-0370-62500-00
Napa Auto Parts
Drag Link
10/09/2023
79.59
030-0370-62500-00
Napa Auto Parts
Drag Link, Steering Stabilizer, Tie Rod Ends
09/30/2023
258.05
030-0370-62500-00
Napa Auto Parts
Tie Rod Ends, Steering Stabilizer, Drag Links
09/30/2023
516.10
030-0370-62500-00
Napa Auto Parts
Ball Joints
10/09/2023
198.70
030-0370-62500-00
Napa Auto Parts
Boxed Capsules
09/30/2023
43.77
030-0370-62500-00
Mack Sales & Service of Morton
Shoe Kits, Shoe Box Kits
09/30/2023
392.00
030-0370-62500-00
Mack Sales & Service of Morton
Core Charges
09/30/2023
48.00
030-0370-62500-00
Napa Auto Parts
Mat Pads
09/30/2023
247.98
030-0370-62500-00
Thompson Truck & Trailer, Inc
Batteries, Core Charge
09/30/2023
2,461.60
030-0370-62500-00
Thompson Truck & Trailer, Inc
Oil Gasket
09/30/2023
158.42
030-0370-62500-00
Thompson Truck & Trailer, Inc
Core Return Charge
09/30/2023
-600.00
030-0370-62510-00
Herr Petroleum Corp
358.5 Gal Diesel #2
09/30/2023
1,344.11
0000092348
030-0370-62510-00
Herr Petroleum Corp
524.3 Gal Diesel #2
09/30/2023
1,948.17
0000092348
030-0370-65500-00
RILCO Fluid Care
Minearl Spirits Bulk
09/30/2023
228.06
Subtotal for Divison: 0370
9,436.28
Subtotal for Fund 030
17,967.95
049-0000-51000-00
Klingner & Associates, P.C. - Archit
140-144 E Main St: Demolition, Survey, Architectural, Bidding, &
10/09/2023
3,352.00
0000092195
049-0000-83100-00
Benedict Developers
TIF Incentive for improvements 185 S Kellogg St.
10/09/2023
67,667.50
0000092035
Subtotal for Divison: 0000
71,019.50
Subtotal for Fund 049
71,019.50
052-0000-78070-00
Gunther Construction Co., a div. of i
Irwin Street Sidewalk Portion
10/09/2023
17,227.46
0000092523
AP -Transactions by Account (10/10/2023 - 10:14 AM)
Page 13
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Account Number Vendor
Description
Subtotal for Divison: 0000
Date Amount PO No
17,227.46
Subtotal for Fund 052
17,227.46
054-0000-51000-00
Klingner & Associates, P.C. - Archit
Design of Hawthorne Pool Renovation, Phase 2
10/09/2023
3,136.00
0000092549
054-0000-51000-00
Lexipol
Annual Law Enforcement Policy Manual, daily training bulletins a
10/09/2023
7,366.30
0000092520
054-0000-51000-00
Lexipol
Annual Law Enforcement Policy Manual, daily training bulletins a
10/09/2023
16,974.60
0000092520
054-0000-76000-00
Klingner & Associates, P.C. - Archit
Professional services for HVAC replacement in PSB, 150 S Broad S
10/09/2023
440.00
0000092206
Subtotal for Divison: 0000
27,916.90
Subtotal for Fund 054
27,916.90
057-0000-61700-00
Office Specialists, Inc.
CRP replacement computer for Cathy St. George - Includes UPS
10/09/2023
1,317.00
0000092545
057-0000-61700-00
Office Specialists, Inc.
CRP replacement computer for Judy Simkins - Includes UPS and spe
10/09/2023
1,334.00
0000092545
057-0000-61700-00
Office Specialists, Inc.
CRP replacement computer for John Peters - Includes UPS
10/09/2023
1,317.00
0000092545
057-0000-61700-00
Office Specialists, Inc.
CRP replacement computer for Caitlyn Juraco - Includes UPS
10/09/2023
1,317.00
0000092545
Subtotal for Divison: 0000
5,285.00
Subtotal for Fund 057
5,285.00
059-0000-55700-00
Johnson Trucking & Blacktopping, Ii
Seal Voyles Parking Lot
10/09/2023
6,598.80 0000092537
Subtotal for Divison: 0000
6,598.80
Subtotal for Fund 059
6,598.80
061-0000-10490-00
Bonnie Cordle
Refund Deposit/Service Fee -for Florence Mackey 2170 Chappel Ave
10/09/2023
180.00
061-0000-20101-00
ERIC GREAR
Refund Check 062687-000, 1691 MONROE ST
10/04/2023
120.57
061-0000-20101-00
JIM MALOOF REALTY INC
Refund Check 067043-000, 2698 PARKWAY CT
09/29/2023
97.10
061-0000-20101-00
CHRISTOPHER HANLEY
Refund Check 037415-000, 2018 CHRISTINE DR
09/27/2023
125.68
061-0000-20101-00
DAVID HUTCHINGS
Refund Check 008702-002, 290 OHIO AVE
09/28/2023
94.21
061-0000-20101-00
MCS REAL ESTATE LLC
Refund Check 005091-165, 155 W LOSEY ST LOWER
10/04/2023
65.24
061-0000-20101-00
MORNINGSIDE ALLIANCE LLC
Refund Check 059064-010, 1315 N CEDAR ST
09/28/2023
6.88
061-0000-20101-00
MCS REAL ESTATE LLC
Refund Check 005091-186, 266 E NORTH ST
09/27/2023
117.50
061-0000-20101-00
MELVIN SMITH
Refund Check 006801-001, 462 EDWARDS AVE
10/04/2023
36.04
061-0000-20101-00
ALESIA GILLAM
Refund Check 062065-000, 1514 W FERRIS ST
10/04/2023
34.87
061-0000-20101-00
MICHAEL HENRY
Refund Check 006823-001, 207 WALNUT AVE
10/04/2023
50.20
061-0000-20101-00
KEVIN MASTERSON
Refund Check 063824-000, 1158 BEECHER AVE
10/04/2023
71.63
061-0000-20101-00
CASSY MIYLER
Refund Check 022789-012, 899 LAWRENCE AVE
09/27/2023
110.33
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 14
Back to Agenda
Account Number Vendor Description Date Amount PO No
061-0000-20101-00
JAMES HAWKINS JR
Refund Check 064218-000, 1347 BROWN AVE
10/04/2023
5.73
061-0000-20101-00
BECKY SUE HAGERTY
Refund Check 022621-001, 1158 E BROOKS ST
10/04/2023
103.37
061-0000-20101-00
AMBER HARRINGTON
Refund Check 063149-000, 2160 DANIEL DR NORTH
10/04/2023
18.92
061-0000-20101-00
BRANDON HOLST
Refund Check 063058-000, 54 W CARL SANDBURG DR
09/27/2023
32.50
061-0000-20101-00
JAMARE BRITTON
Refund Check 066067-000, 1048 W LOSEY ST
09/27/2023
63.54
061-0000-20101-00
CTW
Refund Check 013197-000, 1172 MONROE ST
09/27/2023
10.30
061-0000-20101-00
EDWIN DAHL
Refund Check 015450-002, 524 N FARNHAM ST
10/04/2023
159.49
061-0000-20101-00
EDWIN DAHL
Refund Check 015450-002, 524 N FARNHAM ST
10/04/2023
1.70
061-0000-20101-00
AMP ELECTRIC INC
Refund Hydrant Meter Deposit - Amp Electric Inc
10/09/2023
222.80
061-0000-20101-00
RICHARD SHIMMIN
Refund Check 044149-000, 1783 FLORENCE AVE
10/04/2023
16.26
061-0000-20101-00
LESTER SMITH JR
Refund Check 016643-001, 1220 PINE TREE LN
09/27/2023
84.07
061-0000-20101-00
USA EXCAVATION & RECYCLIN,
Refund Hydrant Meter Deposit - AMP Electric Inc
10/09/2023
346.78
061-0000-20101-00
CURTIS SCHARFENBERG
Refund Check 066070-000, 388 LAWRENCE AVE
10/04/2023
129.87
061-0000-20101-00
CHEYENNE JONES
Refund Check 060686-001, 1005 N FARNHAM ST
10/04/2023
43.04
061-0000-20101-00
MATTHEW THIELBERT
Refund Check 057253-000, 1127 WILLARD ST
10/04/2023
80.38
061-0000-20101-00
EVANDER WELLS
Refund Check 063942-000, 1248 N CHERRY ST
09/28/2023
52.59
061-0000-20101-00
LEONARDO ORTIZ
Refund Check 066708-000, 85 S SEMINARY ST 2
10/04/2023
133.85
061-0000-20102-00
Stratus Networks, Inc
10/23 Service Acct# 7382
10/09/2023
126.75
061-0000-51000-00
Klingner & Associates P.C.
ENGINEERING SERVICES TO IDENTIFY AND EVALUATE TWl
10/09/2023
2,625.00 0000092527
061-0000-51000-00
Pace Analytical Services LLC
Guard Dog Management Fee
10/09/2023
375.00
061-0000-51000-00
ARMARC/Municipa1H2O
MONTHLY MAINTENANCE FEE
10/09/2023
350.00 0000092423
061-0000-51000-00
Pace Analytical Services LLC
Water Testing
10/09/2023
14.50
061-0000-51000-00
Pace Analytical Services LLC
Water Testing
10/09/2023
711.00
061-0000-51000-00
Pace Analytical Services LLC
Water Testing
10/09/2023
43.50
061-0000-51000-00
US Sterling Capital Corp., Inc.
The Upstate National Bank
10/09/2023
241.97
061-0000-51010-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
49.50
061-0000-52000-00
American Electric Power
09/23 Service
09/30/2023
10,758.48
061-0000-54000-00
Michael Mackey
Cell Phone Allowance
09/30/2023
30.00
061-0000-54000-00
Jerami Brown
Cell Phone Allowance
09/30/2023
30.00
061-0000-54000-00
Timothy Fey
Cell Phone Allowance
09/30/2023
30.00
061-0000-54000-00
Mark Schwieter
Cell Phone Allowance
09/30/2023
30.00
061-0000-54000-00
Shelby Schwieter
Cell Phone Allowance
09/30/2023
30.00
061-0000-55500-00
IL Office of the State Fire Marshal
OPC Air Tank - Certificate, State Inspection Fee
10/09/2023
95.00
061-0000-55700-00
Four Seasons Pest Control
09/23 Service
10/09/2023
30.00
061-0000-55700-00
Four Seasons Pest Control
09/23 Service
10/09/2023
55.00
061-0000-55700-00
Royal Cleaning Services
10/23 Janitorial Services
10/09/2023
510.00
061-0000-61000-00
Office Specialists, Inc.
Toner
10/09/2023
70.00
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 15
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
061-0000-61000-00
Office Specialists, Inc.
Calendars
10/09/2023
255.63
061-0000-61000-00
Office Specialists, Inc.
Mouse, Duster
10/09/2023
109.79
061-0000-61500-00
American Security Cabinets
Keys
10/09/2023
40.55
061-0000-66000-00
Core & Main
Couplings, Adapter
10/09/2023
520.50
061-0000-68500-00
Industrial Specialties Llc
Bags of Wisprofloc N Miami
10/09/2023
3,108.00
061-0000-68500-00
Hawkins, Inc
2023 Liquid Chlorine for Water Division as per bid. This is a b
10/09/2023
4,188.00
061-0000-68500-00
Univar Solutions USA, Inc.
23% HYDROFLUOSILICIC ACID
10/09/2023
11,415.00
Subtotal for Divison: 0000
38,458.61
Subtotal for Fund 061
38,458.61
067-0000-20101-00
EDWIN DAHL
Refund Check 015450-002, 524 N FARNHAM ST
10/04/2023
2.43
067-0000-20101-00
ERIC GREAR
Refund Check 062687-000, 1691 MONROE ST
10/04/2023
0.81
067-0000-20101-00
CHRISTOPHER HANLEY
Refund Check 037415-000, 2018 CHRISTINE DR
09/27/2023
8.10
067-0000-56000-00
Terry Allen, Inc
Pickard Road - Toilet Rental - 1 Regular Unit 3/17/23-11/19/23.
10/09/2023
80.00
067-0000-59502-00
Waste Management, Inc.
09/23 Service Acct# 5-33430-33004
09/30/2023
171,962.92
067-0000-59502-00
Western Illinois Regional Council
10/23 Service- Transporting Electronics for Recycling/Disposal
10/09/2023
1,000.00
Subtotal for Divison: 0000
173,054.26
Subtotal for Fund 067 173,054.26
078-0000-51000-00
Mid -West Truckers Association, Inc.
Yearly Charge - 46 People
10/09/2023
3,772.00
078-0000-51000-00
Mid -West Truckers Association, Inc.
Yearly Charge - 27 People
10/09/2023
2,349.00
078-0000-51000-00
OSF Occupational Medicine
Pre Employment Exam
10/09/2023
115.00
078-0000-51000-00
OSF Occupational Medicine
Pre Employment Exam
10/09/2023
140.00
078-0000-51000-00
OSF Occupational Medicine
Pre Employment Exam
10/09/2023
115.00
078-0000-51000-00
OSF Occupational Medicine
Pre Employment Exam
10/09/2023
115.00
078-0000-56535-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
313.50
078-0000-56535-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
214.50
078-0000-56535-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
363.00
078-0000-56535-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
759.00
078-0000-56535-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
231.00
078-0000-56535-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
363.00
078-0000-56535-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
247.50
078-0000-56535-00
Bryon Fuller
Work Comp Expenses - Crutches, Prescriptions
10/09/2023
149.86
078-0000-56535-00
James M Kelly, Attorney
07/23 Legal Services
10/09/2023
246.87
078-0000-56535-00
OSF Occupational Medicine
DOS 09/18/23 Patient Acct #0018532300
10/09/2023
180.09
0000092306
0000092521
0000092358
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 16
Account Number Vendor
Description
Back to Agenda
Date Amount PO No
Subtotal for Divison: 0000
9,674.32
Subtotal for Fund 078
9,674.32
091-0000-20101-00
CHRISTOPHER HANLEY
Refund Check 037415-000, 2018 CHRISTINE DR
09/27/2023
3.33
091-0000-20101-00
ERIC GREAR
Refund Check 062687-000, 1691 MONROE ST
10/04/2023
0.33
091-0000-20102-00
Galesburg Sanitary Dist.
07/23 Postage for Liens
10/09/2023
-5.15
091-0000-20102-00
Galesburg Sanitary Dist.
10/23 - Sanitary District Fees - Less 3 % Collection Fee
10/09/2023
-17,774.24
091-0000-20102-00
Galesburg Sanitary Dist.
09/23 Credit Card Processing Fees
10/09/2023
-2,869.21
091-0000-20102-00
Galesburg Sanitary Dist.
07/23 Lien & Collection Fees
10/09/2023
-181.29
091-0000-22003-00
Galesburg Sanitary Dist.
10/23 - Sanitary District Fees
10/09/2023
592,474.53
Subtotal for Divison: 0000
571,648.30
Subtotal for Fund 091 571,648.30
Report Total: 1,655,763.06
AP -Transactions by Account (10/10/2023 - 10:14 AM) Page 17
Back to Agenda
Advance Checks and ACH Payments as of 10/9/2023
Check Date
Check #
Vendor Name
Description
Account #
Amount
9/28/2023
0
Aquatic Renovation Systems, hic
Indoor pool liner for Hawthorne Pool
054-0000-75000
40,862.50
9/28/2023
0
Aquatic Renovation Systems, Inc
Retainage - Indoor pool liner for Hawthorne Pool
054-0000-20103
(7,500.00)
9/28/2023
0
Chuck Humes
09/27 - Umped Softball - 2 Games
019-1940-51400
70.00
9/28/2023
0
Dan Burgland
09/27 - Umped Softball - 2 Games
019-1940-51400
70.00
9/28/2023
0
ECS Compliance Solutions
Indemnification
078-0000-56535
1,000.00
9/28/2023
0
G & M Distributors
Liqour for Golf Concessions
019-1920-64125
304.50
9/28/2023
0
Galesburg Tourism Fund
07/23 - Tourism Agreement
019-1905-59511
15,833.33
9/28/2023
0
Greenlords Pharms LLC
Minority/ Women Owned Business Startup Incentive Greenlords Phar
054-0000-83100
2,195.11
9/28/2023
98616
Knox County Recorders Office
File 92 Weed/Trash/Demo Liens
001-0160-51300
738.00
9/28/2023
98617
Knox County Recorders Office
Recording Fees
001-0160-51000
63.00
9/28/2023
98617
Knox County Recorders Office
Recording Fees
001-0160-51000
63.00
9/28/2023
0
Law Offices of Miller, Hall & Triggs
08/23 Legal Service
001-0145-51010
412.50
9/28/2023
0
Law Offices of Miller, Hall & Triggs
08/23 Legal Service
001-0145-51010
3,308.53
9/28/2023
98615
Leslie Haynes
Settlement
078-0000-56535
804.09
9/28/2023
0
Mobile Team Training Unit N
O1/24-7/24 - FY24 Membership Dues Mobile Team Training UnitIV
001-0000-10701
2,295.00
9/28/2023
0
Mobile Team Training Unit N
07/23 - 12/23 - FY24 Membership Dues Mobile Team Training UnitIV
001-0510-55000
2,295.00
9/28/2023
0
Pho Lover
Minoirty/ Woman Owned Busines Startup Incentive
054-0000-83100
10,000.00
9/28/2023
0
Quadient Leasing USA, Inc
Postage for machine
061-0000-10702
500.00
9/28/2023
98618
Ridge & Downs PC
Settlement
078-0000-56535
11,840.40
9/29/2023
0
G & M Distributors
Liquor for Golf Course
019-1920-64125
230.50
9/29/2023
0
Quadient Leasing USA, Inc
Postage for machine
061-0000-10702
500.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
019-1905-47500
165.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
078-0000-47500
14.40
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0120-47500
57.60
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
024-0000-47500
21.93
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0205-47500
208.80
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
017-0000-47500
14.40
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
014-0000-47500
72.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0550-47500
108.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
030-0320-47500
54.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0510-47500
453.60
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
061-0000-47500
197.25
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
018-0000-47500
45.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0306-47500
202.26
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0410-47500
144.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
030-0370-47500
54.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0605-47500
216.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0110-47500
64.80
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0305-47500
20.46
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0207-47500
61.20
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
023-0000-47500
5.40
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0115-47500
72.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
067-0000-47500
1.80
Back to Agenda
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
019-1920-47500
72.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0445-47500
36.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
020-0000-47500
7.20
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Life Insurance premium
001-0450-47500
63.00
10/3/2023
0
Dearborn National Life Insurance Co.
10/23 Vision Insurance premium
078-0000-20315
2,919.53
10/5/2023
0
Bella Vida Hair Studio LLC
Minority/ Woman owned Busines Startup incentive
054-0000-83100
2,524.75
10/5/2023
0
Bluefin Payment Systems
09/23 UB Web payment credit card processing fees
067-0000-51000
1,760.01
10/5/2023
0
Bluefin Payment Systems
09/23 Pay pad processing fees
061-0000-51000
1,198.39
10/5/2023
0
Bluefin Payment Systems
09/23 Pay pad processing fees
001-0410-51000
20.26
10/5/2023
0
Bluefin Payment Systems
09/23 Pay pad processing fees
001-0115-51000
89.72
10/5/2023
0
Bluefin Payment Systems
09/23 Pay pad processing fees
067-0000-51000
599.22
10/5/2023
0
Bluefin Payment Systems
09/23 Pay pad processing fees
001-0306-51000
20.26
10/5/2023
0
Bluefin Payment Systems
09/23 UB Web payment credit card processing fees
061-0000-51000
3,520.01
10/5/2023
0
Cardconnect
09/23 Card Connect credit card fees
019-1905-51000
318.34
10/5/2023
0
Cardconnect
09/23 Card Connect credit card fees
019-1930-51000
39.51
10/5/2023
0
Cardconnect
09/23 Card Connect credit card fees
019-1960-51000
31.14
10/5/2023
0
Cardconnect
09/23 Card Connect credit card fees
019-1925-51000
532.75
10/5/2023
0
Cardconnect
09/23 Card Connect credit card fees
019-1945-51000
50.90
10/5/2023
0
Cardconnect
09/23 Card Connect credit card fees
051-0000-51000
4.62
10/5/2023
0
Cardconnect
09/23 Card Connect credit card fees
019-1950-51000
126.79
10/5/2023
0
Cardconnect
09/23 Card Connect credit card fees
019-1935-51000
68.90
10/5/2023
0
Chuck Humes
10/03 - Umped Softball - 2 Games
019-1940-51400
70.00
10/5/2023
0
Dan Burgland
10/03 - Umped Softball- 2 Games
019-1940-51400
70.00
10/5/2023
0
Farmers & Mechanics Bank
09/23 F&M Trust Fees
078-0000-51000
39.64
10/5/2023
0
Farmers & Mechanics Bank
09/23 F&M Trust Fees
019-1905-51000
4.10
10/5/2023
0
Farmers & Mechanics Bank
09/23 F&M Trust Fees
052-0000-51000
163.30
10/5/2023
0
Farmers & Mechanics Bank
09/23 F&M Trust Fees
061-0000-51000
20.64
10/5/2023
0
Farmers & Mechanics Bank
09/23 F&M Trust Fees
058-0000-51000
20.64
10/5/2023
0
Farmers & Mechanics Bank
09/23 F&M Trust Fees
001-0205-51000
80.98
10/5/2023
0
Jonna Lee
Minority/ Woman owned Busines Startup incentive
054-0000-83100
3,000.00
10/5/2023
98708
Knox County Recorders Office
Total 4 Water/Sewer/Refuse Liens Filed
061-0000-51000
63.00
10/5/2023
98708
Knox County Recorders Office
File 8 Weed/Trash /Demo Liens
001-0160-51300
75.00
10/5/2023
98708
Knox County Recorders Office
Release 17 Property Maint Liens
001-0160-51300
150.00
10/5/2023
98709
Stuard & Associates, hic
Annual Elevator Re -Inspection
019-1935-55700
75.00
10/5/2023
0
Terracon
08/06 - 08/19 - Direct Project Labor
026-0000-51000
536.25
10/5/2023
0
Terracon
04/16 - 08/05 - Direct Project Labor
026-0000-51000
1,451.25
10/5/2023
0
Vibrant Life Coaching LLC
Minority/ Woman owned Busines Startup incentive
054-0000-83100
2,004.99
10/5/2023
0
Wells Fargo Merchant Services
09/23 Credit Card Fees
019-1920-51000
2,714.28
10/5/2023
20093
Western Illinois Regional Council
Rehab Administration Inspections - DCEO HELP Grant DCE02018-001
013-0000-51000
3,259.82
10/6/2023
0
David Helvey
non safety toe boots
001-0605-67500
109.98
10/6/2023
0
G & M Distributors
Liquor for Golf Course
019-1920-64125
45.00
10/6/2023
0
G & M Distributors
Liquor for Golf Course
019-1920-64125
381.50
10/6/2023
0
Kyle Sampier
non safety toe boots & laces
001-0605-67500
149.24
10/6/2023
0
Matt Lewis
non safety toe boots
001-0605-67500
91.00
Grand Total $
116,718.27
Back to Agenda
i► 13115 %
COUNCIL LETTER
CITY OF GALESBURG
OCTOBER 16, 2023
AGENDA ITEM: Ordinance amending Chapter 37 of the Galesburg Municipal Code
regarding the display of flags on City property and uniforms.
SUMMARY RECOMMENDATION: The Interim City Manager recommends approval.
BACKGROUND: This ordinance has been requested by the Mayor and City Council and
provides that City employees, representatives, and volunteers only fly or otherwise
display on or over City owned, leased, or controlled property, buildings, facilities, or
vehicles, or on any uniform or City provided clothing, no flag other than one of the
following flags:
a. The flag of the United States;
b. The flag of the State of Illinois;
c. A flag bearing the City of Galesburg seal;
d. The National League of Families POW/MIA flag (36 U.S.C. §902); and
e. Service flags of the United States Military or official flags of government officials
(including other national/state flags or official flags of the office holder), when
appropriate for events or occasions, provided that Service flags and government
official flags are not to be displayed on a day-to-day basis, but only for the purpose
of the event or occasion.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1. Ordinance
Prepared by: KRB
Page 1 of 1
Back to Agenda
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 37 OF THE GALESBURG CITY CODE REGARDING
DISPLAY OF FLAGS ON CITY PROPERTY AND UNIFORM
WHEREAS, the City of Galesburg is an Illinois home rule municipal corporation
organized and operating pursuant to Article VII of the Illinois constitution of 1970; and
WHEREAS, the City has identified the need to define the proper display of flags on City
property to protect Free Speech rights by preventing viewpoint discrimination and ensuring
equal application of the law to all without favor; and
WHEREAS, the Mayor and City Council desire to update and revise the City Code to
provide for the proper and allowable display of flags on City property and uniform;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
4911X91VI& I
SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is
fully set forth herein.
SECTION TWO: Section 37.30 of the Galesburg City Code is created, and shall hereafter
read as follows:
0JR11111.1aWK6129A_T4111159101roIV&U.T912:1AV7e10111V1►11r91:Zfrl
A. It is the policy of the City to promote respect for the flag of the United States of America,
as well as proving the appropriate honor to all flags displayed on City property by
establishing a policy governing the display of flags on City property and uniform.
B. It is also the policy of the City to uphold the founding principles of Freedom of Speech
and Equal Protection such that no citizen believes that the City engages in viewpoint
discrimination, nor government speech against individuals' personally held beliefs.
C. It is the intent of this policy to promote a positive message of unity within the City,
avoiding political division, disparagement, or discrimination.
D. This policy applies to all property, buildings, facilities, and vehicles owned or controlled
by the City, and the uniform or City provided clothing of all individuals employed by, who
represent, or who volunteer with the City, unless otherwise contradicted by statute or
contract.
E. The City, its employees, representatives, and volunteers shall only fly or otherwise
Back to Agenda
display on or over City owned, leased, or controlled property, buildings, facilities, or
vehicles, or on any uniform or City provided clothing, no flag other than one of the
following flags, used by the United States of America, the State of Illinois, and the City of
Galesburg as official government symbols:
a. The flag of the United States;
b. The flag of the State of Illinois;
c. A flag bearing the City of Galesburg seal;
d. The National League of Families POW/MIA flag (36 U.S.C. §902); and
e. Service flags of the United States Military or official flags of government officials
(including other national/state flags or official flags of the office holder), when
appropriate for events or occasions, provided that Service flags and government
official flags are not to be displayed on a day-to-day basis, but only for the
purpose of the event or occasion.
F. For all flags flown or otherwise displayed on or over City owned, leased, or controlled
property, buildings, facilities, or vehicles, or on any uniform or City provided clothing,
the City, its employees, representatives, and volunteers shall follow all applicable United
States Code and Illinois State statutes governing the display and care of flags and shall
only fly or otherwise display the flags authorized herein in accordance with the
applicable code and statutes.
G. On or over City owned, leased, or controlled property, buildings, facilities, or vehicles, or
on any uniform or City provided clothing:
a. No other flag shall be placed above the flag of the United States and no other
flag shall be larger than the flag of the United States when flown or displayed
together.
b. When the flag of the United States is displayed together with another flag, the
flag of the United States shall be displayed in the highest point of honor, which is
typically in front, above, and to the flag's right.
c. If displayed with more than one other flag, the flag of the United States shall be
displayed in the highest point of honor, which is typically the center.
d. When flown or displayed with other flags, the flag of the United States shall
always be hoisted or displayed first, and lowered or removed last.
H. On or over City owned, leased, or controlled property, buildings, or facilities where
provisions for flag flying or display exist, the flag of the United States shall be displayed
on all days. The flag of the United States shall be flown at City Hall daily. (4 U.S.C. §4e).
I. On or over City owned, leased, or controlled property, buildings, or facilities, no flag shall
be flown or displayed other than the flag of the United States without also flying or
displaying the flag of the United States.
J. On or over City owned, leased, or controlled property, buildings, or facilities where
provisions for flag flying or display exist, flags shall be flown or displayed at half staff in
Back to Agenda
the following manner:
a. May 15—half-staff all day for all flags;
b. Last Monday in May —half-staff until noon for all flags;
c. September 11—half-staff all day for all flags;
d. December 7—half-staff all day for all flags;
e. At the direction of the President of the United States for all flags;
f. At the request of the Governor of the State of Illinois for all flags; and
g. At any other lawful time directed by the Mayor for Galesburg's flag.
K. On or over City owned, leased, or controlled property, buildings, or facilities, when a flag
is to be flown or displayed, it should be hoisted briskly and lowered ceremoniously.
L. On or over City owned, leased, or controlled property, buildings or facilities, when a flag
is to be flown or displayed at half staff, the flag will first be hoisted to the peak briskly,
then lowered to the half-staff position. Prior to being taken down, the flag shall again be
hoisted to the peak, prior to being fully lowered.
M. On or over City owned, leased, or controlled property, buildings or facilities, when
displayed or flown at night, flags must be lit.
N. No advertising shall be fastened to any pole, staff, or halyard from which a flag is flown
on or over City owned, leased, or controlled property, buildings, or facilities.
0. For all flags flown or otherwise displayed on or over City owned, leased, or controlled
property, buildings, facilities, or vehicles, or on any uniform or City provided clothing,
the order of precedence is:
a. The flag of the United States;
b. The flag of the State of Illinois;
c. The National League of Families POW/MIA flag;
d. A flag bearing the City of Galesburg seal;
e. The flag of visiting dignitaries/officials; and
f. Service flags in their order of precedence (Army, Marine Corps, Navy, Air Force,
Space Force, Coast Guard).
SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance
are, to the extent of such conflict, hereby repealed.
SECTION FOUR: This ordinance shall be in full force and effect from and after its
passage, approval and publication as provided by law.
SECTION FIVE: Should federal or Illinois' state law come into conflict with any of the
provisions herein, federal or state law shall preempt and govern.
Back to Agenda
Approved this day of 2023, by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
Peter D. Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
Back to Agenda
CITY OF GALESBURG
COUNCIL LETTER
OCTOBER 16, 2023
AGENDA ITEM: Amended ordinance authorizing the General Obligation Bonds, Series 2023
proceeds to be used for various projects.
SUMMARY RECOMMENDATION: The amended ordinance is provided for council consideration
to authorize the use of the General Obligation Bonds, Series 2023 proceeds for the Irwin Street
storm sewer and street reconstruction, asphalt resurfacing projects, and a community center.
BACKGROUND: Members of the City Council provided direction to Administration to work with
bond counsel to amend the 2023 general obligation bonds to use the bond proceeds for the
following projects:
• Irwin Street storm sewer and street reconstruction, $550,000
• Community Center costs $2,500,000
• Asphalt resurfacing projects $1,950,000
The asphalt resurfacing projects would include such streets as the following:
Street
From
To
Meadow Lark
Oriole
Bluebird
Bluebird
Farnham Street
Dead End
Cardinal
Oriole
Meadow Lark
Flamingo
Farnham Street
Oriole
East Losey Street
Florence Ave
Farnham Street
South Street
Academy Street
Kellogg Street
East Losey Street
Broad Street
Seminary Street
Spruce
Bridge
Hawkinson
Bridge
Spruce
Dead End
Castlebury PI
South Lake Storey Road
Dead End
Buckingham Road
South Lake Storey Road
Dead End
Canterbury Ct.
Winchester Cr
Cul-de-Sac
Whitehaven Cr.
Buckingham Road
-
Whitehaven Cr.
-
Buckingham Road
Buckingham Road
Whitehaven Cr
Dead End
BUDGET IMPACT: The proceeds from the 2023 general obligation bonds will be used to pay for
the projects listed above.
SUPPORTING DOCUMENTS:
1. Authorizing Ordinance
Prepared by: GPO Page 1 of 1
Back to Agenda
ORDINANCE NO.
SECOND ORDINANCE AMENDING ORDINANCE NUMBER 23-3692 OF
THE CITY OF GALESBURG, ILLINOIS
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS, AS FOLLOWS:
Section 1. Authority and Purpose. This ordinance is adopted pursuant to Section 6 of
Article VII of the Illinois Constitution of 1970 for the purpose of amending Ordinance Number
23-3692 adopted by the City Council on March 6, 2023 and entitled: "Ordinance Authorizing the
Issuance of General Obligation Bonds, Series 2023, of the City of Galesburg, Illinois" (the
"Bond Ordinance") and replacing Ordinance Number 23-3704 adopted by the City Council on
August 7, 2023 and entitled: "Ordinance Amending Ordinance Number 23-3692, of the City of
Galesburg, Illinois"
Section 2. Text of Amendment. Section 1 of the Bond Ordinance is amended to read
as follows:
"Section 1. Authority and Purpose. This ordinance is adopted pursuant
to Section 6 of Article VII of the Illinois Constitution of 1970, and authorizes the
issuance of the $4,920,000 principal amount of General Obligation Bonds, Series
158942713v3 232002-00025
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2023 (the "2023 Bonds") of the City of Galesburg, Illinois (the "City"), for the
purpose of financing the following projects (herein called the "Project"):
1. Storm sewer and reconstruction work on Irwin Street, at an
estimated cost of $550,000
2. Costs of acquisition, construction or renovation of an existing
facility for the purpose of a community center, at an estimated cost
of $2,500,000
3. Asphalt resurfacing of existing public roads in the City's Wards 1-
7, at an estimated cost of $1,950,000
The foregoing purposes are a public purpose and are authorized to be
made or undertaken by the City of Galesburg, Illinois."
Section 3. Ratification. All actions heretofore taken by and on behalf of the City
pursuant to the authority of the Bond Ordinance are hereby ratified and confirmed.
Section 4. Ordinance to Constitute a Contract. The provisions of the Bond
Ordinance, as amended by this ordinance, shall constitute a contract between the City and the
registered owners of the 2023 Bonds. The Bond Ordinance, as amended by this ordinance, shall
constitute full authority for the issuance of the 2023 Bonds and to the extent that the provisions
of the Bond Ordinance, as so amended, conflict with the provisions of any other ordinance or
resolution of the City, the provisions of the Bond Ordinance, as amended by this ordinance, shall
control.
If any section, paragraph or provision of this ordinance shall be held to be invalid or
unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or
provision shall not affect any of the remaining provisions of this ordinance.
Section 5. Publication. The City Clerk is hereby authorized and directed to publish
this ordinance in pamphlet form and to file copies thereof for public inspection in her office.
-2-
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Section 6. Effective Date. This ordinance shall become effective upon its passage
and approval.
Adopted this 6th day of November, 2023, by roll call vote as follows:
Ayes:
Nays:
Published in pamphlet form: November 7, 2023
(SEAL)
Attest:
City Clerk
Approved: November 6, 2023
Mayor
-3-
Back to Agenda
CERTIFICATE
I, Kelli Bennewitz, City Clerk of the City of Galesburg, Illinois, hereby certify that the
foregoing ordinance entitled: "Second Ordinance Amending Ordinance Number 23-3692 of the
City of Galesburg, Illinois," is a true copy of an original ordinance that was duly passed and
adopted by the recorded affirmative votes of a majority of the members of the City Council of
the City at a meeting thereof that was duly called and held at 5:30 p.m. on November 6, 2023, in
the Council Chambers at City Hall, 55 West Tompkins, and at which a quorum was present and
acting throughout, and that said copy has been compared by me with the original ordinance
signed by the Mayor on November 6, 2023, and thereafter published in pamphlet form on
November 7, 2023 and recorded in the Ordinance Book of the City and that it is a correct
transcript thereof and of the whole of said ordinance, and that said ordinance has not been
altered, amended, repealed or revoked, but is in full force and effect.
I further certify that the agenda for said meeting included the ordinance as a matter to be
considered at the meeting and that said agenda was posted at least 48 hours in advance of the
holding of the meeting in the manner required by the Open Meetings Act, 5 Illinois Compiled
Statutes 120, and was continuously available for public review during the 48 hour period
preceding the meeting.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the City,
this day of November, 2023.
(SEAL)
R
City Clerk
Back to Agenda
23-2060
COUNCIL LETTER
CITY OF GALESBURG, ILLINOIS
OCTOBER 16, 2023
AGENDA ITEM: Resolution to determine the 2023 Property Tax Levy.
SUMMARY RECOMMENDATION: It is recommended by the Interim City Manager and the
Director of Finance & Information Systems that the Resolution not to exceed a levy of 105
percent over the 2022 property tax levy extension be passed.
BACKGROUND: Prior to the first and second readings of the Property Tax Levy; a resolution is
passed by the City Council stating their intent to exceed or not exceed the 5 percent increase
threshold for any truth in taxation public hearing. This Resolution indicates an intention not to
exceed 105 percent of the 2022 tax extension and thus does not require a truth in taxation
public hearing.
SUPPORTING DOCUMENTATION:
1. Resolution to determine the 2023 Tax Levy
Prepared by: GPO Page 1 of 1
Back to Agenda
RESOLUTION NO.
RESOLUTION TO DETERMINE ESTIMATED 2023 TAX LEVY
WHEREAS, The City Council of the City of Galesburg, Knox County, Illinois, a home rule
corporation, herein referred to as Council wishes to comply with the Truth in Taxation Act, ILCS
Chapter 35:200/18-60 and
WHEREAS, The Council has duly deliberated on the estimate of the annual aggregate levy;
WHEREAS, this determination is made more than twenty (20) days prior to the proposed
adoption of the City's aggregate levy and in compliance with the Truth in Taxation Act;
NOW THEREFORE, BE IT RESOLVED THAT: The Corporate Authorities determine the
amount of money exclusive of any portion of that levy attributable to the cost of conducting an
election required by the Election Law, estimated to be necessary to be raised by taxation for the 2023
tax levy does not exceed ten million one hundred ninety-three thousand three hundred six
($10,193,306) which is not more than 105% of the aggregate extensions for the 2022 tax levy, which
was about $9,707,911.
SECTION 2. The Mayor is authorized and empowered to execute this Resolution on behalf of
the City Council.
Approved this 16th day of October, 2023, by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
Prepared by: GPO Page 1 of 1
Back to Agenda
23-4104
COUNCIL LETTER
CITY OF GALESBURG
OCTOBER 16, 2023
AGENDA ITEM: Grant Agreement between the City of Galesburg and the Knox County Housing
Authority.
SUMMARY RECOMMENDATION: The Interim City Manager recommends the City Council
approve a grant agreement with the Knox County Housing Authority in an amount not to exceed
$60,000 for operation of an overnight winter shelter.
BACKGROUND: In partnership with the Salvation Army, the Knox County Housing Authority
proposes to operate an overnight winter shelter. Through this collaborative alliance, the shelter
will provide low -barrier access to a warm and safe place to sleep overnight, as well as provide
referrals and connections to services that support recovery, housing security, food and
nutritional stability, and mental health.
The anticipated dates of operation will be November 1, 2023 — April 30, 2024, from 6:00 p.m. —
7:00 a.m. daily. It is anticipated the shelter will be located at 525/527 Iowa Court, with the
community room at Moon Towers, 525 West Tompkins Street, serving as the back-up location, if
there are any delays in the Iowa Court location being prepared at the start of the project time
period.
The Grant Agreement is attached for review and includes the proposed project scope and budget.
Expenses covered include estimated costs for day-to-day staffing, operation and administration
of the shelter.
BUDGET IMPACT: There are sufficient funds available in the Planning Fund.
SUPPORTING DOCUMENTS:
1. Grant Agreement
Prepared by: CSG Page 1 of 1
Back to Agenda
GRANT AGREEMENT
This Agreement is made and entered into by and between the City of Galesburg ("City")
an Illinois home rule municipal corporation, located in Knox County Illinois, and Knox County
Housing Authority, a unit of county government ("Grant Recipient");
WHEREAS, Knox County Housing Authority is adept in dealing with the issues of
homelessness; and
WHEREAS, the City of Galesburg would like to provide assistance to Knox County Housing
Authority to addresses homelessness in Galesburg; and
WHEREAS, it is the intention of the Parties to this Agreement that all activities described herein
shall be for their mutual benefit; and
WHEREAS, the terms and conditions of this Agreement shall survive the Performance Period
and shall continue in full force and effect until; the Grant Recipient has completed and is in
compliance with all the requirements of this Agreement
NOW, THEREFORE, in consideration of the mutual promises and dependent authorizations, the
Parties agree as follows:
1.0 Definitions. The following terms are given the stated meaning:
1.1 LiU means the City of Galesburg, an Illinois home rule municipal corporation,
located in Knox County, Illinois.
1.2 Eligible Costs. Eligible Costs means those costs which can be audited by the
City; are directly attributable to activities identified in Attachment A — Winter
Warming Shelter 2023/2024 Budget Statement.
1.3 Grant Award. Grant Award means funds not to exceed $60,000.00 awarded to
the Grant Recipient
1.3.1 The Grant Award supersedes any representations, commitments,
conditions, or agreements made orally or in writing prior to the issuance of
the Grant Award.
1.3.2 The Grant Award may specify an award amount and other terms and
conditions that are different from, or in addition to, those proposed in the
Project Scope.
1.4 Project. Project means the project or activities described in Attachment B -
Project Scope.
1.5 Request for Payment. Request for Payment means a complete request
submitted, by no later than May 31, 2024, in the format specified by the City for
payment of funds from a Grant Award.
Back to Agenda
1.6 Total Award. Total Award means the total dollar amount approved for Grant
Recipient, which is a total amount not to exceed $60,000.00.
2.0 Reimbursement. The following conditions apply to Requests for Payment.
2.1 No Grant Award funds will be issued without a Request for Payment.
2.2 The Grant Award is exclusive funding and will be used only for the Project.
2.3 The Grant Recipient shall prepare and submit to the City one or more Requests
for Payment on a form designated by the City.
2.4 Upon satisfaction by the Recipient of the requirements of the Order, and this
contract, the City will disburse funds to the Recipient for eligible costs in a total amount
not to exceed the award amount authorized by the City of $60,000.00. However, to assist
Recipient with undertaking the project, upon request, the City will authorize up to
$10,000.00 of the total Project Award to assist in startup of the project. Recipient will be
required to provide supporting documentation to show this funding was used for Eligible
Costs.
2.5 Only Eligible Costs may be reimbursed. The Grant Recipient may request from
the City (1) an amendment to Attachment A — Project Budget Statement to add to or
revise the list of expenses eligible for reimbursement, or (2) an amendment to Attachment
B — Project Scope.
2.6 The Grant Recipient shall include a copy of an invoice (or receipt) for each
Eligible Cost item for which a reimbursement is requested. For items that do not have a
transaction invoice, such as employee labor expenses, the Grant Recipient shall provide
documentation showing the total hours contributed by employee class that worked on the
project, the dates that the work was done, and the total labor expense reported. Upon
request, the Grant Recipient shall also provide a list of actual hours worked and the
specific wage for each employee that worked on a Project, or other payroll
documentation. For Eligible Cost items that do not have a transaction invoice or record
and do not fall under labor expenses, the Grant Recipient shall submit a narrative
description of the Eligible Cost along with any relevant documentation.
2.7 The City may delay reimbursement of a Request for Payment until sufficient
documentation of costs and project status, as determined by the City, is provided by the
Grant Recipient.
2.8 The Grant Recipient shall submit a final Request for Payment to the City no later
than May 31, 2024.
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2.9 The Grant Recipient is responsible for reimbursement to the City for any
disbursed Grant Award funds that are determined by the city to have been not eligible,
misused or misappropriated, or not incurred by the end of the performance period. If the
City determines that any provision of the Grant Award, or Agreement, has been breached
by the Grant Recipient, the City may require and be entitled to reimbursement for any or
all funds under the Grant Award. Any reimbursement of funds that is required by the
City, with or without termination of this Agreement, will be due within forty-five (45)
days after giving written notice to the Grant Recipient. The City also reserves the right to
recover such funds by any other legal means including litigation. The Grant Recipient
shall indemnify and hold harmless the City for all suits, actions, claims and the
reasonable attorneys' fees and legal expenses incurred in recovering such funds,
irrespective of whether the funds are recovered.
3.0 Audit Requirement.
3.1 The Grant Recipient shall comply with all federal and state laws or rules related to
the necessity and type of audit required for these funds.
4.0 Recordkeeping, Examination of Records and Facilities. The City will have access to
and the right at any time during normal business hours to examine, audit, excerpt, transcribe and
copy on the Grant Recipient's premises any records and files of the Grant Recipient involving
transactions relating to a Grant Award.
4.1 The Grant Recipient shall retain such records and files for at least five years
following final payment of the Grant Award.
4.2 The Grant Recipient shall be responsible for any charge for copies or computer
printouts.
4.3 The minimum acceptable financial records for a Grant Award consist o£
4.3.1 Documentation of employee time and compensation;
4.3.2. Documentation of all equipment, materials, contracted labor, supplies and
travel expenses;
4.3.3 Inventory records and supporting documentation for allowable equipment
purchased to carry out the project scope;
4.3.4 Documentation and justification of methodology used in any in -kind
contributions;
4.3.5 Rationale supporting allocation of space charges;
4.3.6 Rationale and documentation of any indirect costs;
4.3.7 Documentation of agreement services and materials; and
4.3.8 Any other records that support charges to a Grant Award.
Back to Agenda
5.0 Compliance with Law. The Grant Recipient and its agents and representatives shall at
all times comply with and observe all federal, state and local laws, ordinances, and regulations
that in any manner affect or apply to the project.
6.0 Indemnification. The Grant Recipient assumes all liability for any and all injuries,
damages, or claims in any way associated with the Grant Award and/or the Project. The Grant
Recipient shall indemnify and hold harmless the City and all of its officers, agents, and
employees from all suits, actions or claims of any character brought for or on account of any
injuries or damages received by any persons or property resulting from or in any way associated
with the Grant Award and/or the Project.
7.0 Termination and Cancelation. The Grant Recipient understands and agrees that the
City may at a later time determine that the Grant Recipient is not in compliance with the City's
grant of funds or the terms of this Agreement. In such case, the City may terminate the Grant
Award. Upon termination, the Grant Recipient must return all Grant Award funds previously
disbursed. If the Grant Recipient wishes to cancel the Project, the Grant Recipient may submit a
written request to the City requesting that the City approve the termination of the Grant Award.
If the City grants the request, the Grant Recipient must return all Grant Award funds previously
disbursed.
8.0 Lobbying: Program funds may not be used to influence federal contracting or financial
transactions. It is understood and agreed between the Parties that no portion of the Grant funds
paid under this Agreement may be used for the purpose of obtaining additional Federal or state
funds under any other law of the United States, except if authorized under that law
9.0 Debarment & Suspension. In executing this Agreement, Grantee affirms that it is not
debarred nor suspended from receiving federally funded contracts. Grantee is subject to the
debarment and suspension regulations implementing Executive Order 12549, Debarment and
Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R.
Part 180 and the Department of Homeland Security's regulations at 2 C.F.R. Part 3000
(Nonprocurement Debarment and Suspension). These regulations restrict awards, sub -awards,
and contracts with certain parties that are debarred, suspended, or otherwise excluded from or
ineligible for participation in federal assistance programs and activities.
10.0 Non -Discrimination and Affirmative Action Requirements. Grantee may not
discriminate against and hereby certifies that it prohibits discrimination against and will not
discriminate against any person on the basis of race, color, religion, ancestry, creed or national
origin, sex, marital status, physical or mental handicap, sexual orientation, or age in any aspect of
its operations. This includes, but is not limited to, employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Grantee shall comply with
applicable federal, State, and local laws regarding discrimination and equal opportunity in
employment, including but not limited to: a. Titles VI and VII of the Civil Rights Act of 1964, as
amended; b. The Americans with Disabilities Act of 1990, as amended. As a condition for
receipt of grant funds, the Grantee agrees to comply with 41 C.F. R. § 60-1.4 which includes
regulations for the promotion and insuring of equal opportunity for all persons, without regard to
Back to Agenda
race, color, religion, sex, sexual orientation, gender identity or national origin, employed or
seeking employment the Government contractors or with contractors performing under federally
assisted construction contracts.
The Grantee shall take affirmative action to ensure equal employment opportunities. The Grantee
shall post in conspicuous places, available for employees and applicants for employment, notices
required by law.
11.0 Project Status Reports. The Grant Recipient shall submit a Project Status Report to the
City on a monthly basis, and final project report at the conclusion of the project. The reports will
be in a form agreed by the parties and include the number of individuals served on a nightly basis
at the shelter.
12.0 Waiver. Failure or delay on the part of the City to exercise any power or righty under
this Agreement shall not constitute a wavier thereof.
13.0 Amendment. This Agreement may be amended at any time by written mutual consent of
the Parties. Amendments shall be documented in writing, dated, and signed by the Parties.
14.0 Governing Law, and Venue. This Agreement shall be governed by the laws of the State
of Illinois. Any legal action regarding this Agreement or its provisions shall be brought in a court
of competent jurisdiction in Knox County, Illinois.
CITY: CITY OF GALESBURG, RECIPIENT: KNOX COUNTY HOUSING
ILLINOIS AUTHORITY
A Municipal Corporation A Unit of County Government
By: By:
Peter Schwartzman, Mayor President
Attest: Attest:
Kelli R. Bennewitz, City Clerk Secretary
Back to Agenda
Attachment A
f NOKNOX CR,)UNTY
HOUSING AUTHORITY
BUILDING COMMUNITY, PEOPLE, AND PARTNERSHIPS
WINTER WARMING SHELTER 2023/2024 BUDGET STATEMENT
INCOME2022/2023
City Grant
2022/2023
$ 76,000.00 $ 68,166.00
2023/2024
$ 60,000.00
VARIANCE
-11.98%
Mental Health Board
$ -
$ -
$ 50,000.00
0.00%
Donations
$ -
$ -
$ -
0.00%
Fund Raising
$ -
$ -
$ 5,000.00
0.00%
$ -
$ -
$ -
0.00%
TOTAL
$ 76,000.00
$ 68,166.00
$ 115,000.00
68.71%
EXPENSE2022/2023
PPE
$
1,235.00
2022/2023
$
928.31
2023/2024
$
50.00
VARIANCE
-94.61%
Blankets/Bedding
$
1,000.00
$
-
$
-
0.00%
Snacks/Drinks
$
3,000.00
$
583.93
$
1,000.00
71.25%
Janitorial
$
602.00
$
771.34
$
1,450.00
87.98%
Administrative
$
8,000.00
$
5,909.00
$
5,000.00
-15.38%
Staffing
$
55,200.00
$
48,766.98
$
87,000.00
78.40%
Hotels (Families)
$
4,500.00
$
9,730.00
$
4,500.00
-53.75%
Contingency
$
2,000.00
$
1,476.44
$
2,000.00
35.46%
Utilities
$
-
$
-
$
4,000.00
0.00%
Facility Rehab
$
-
$
-
$
10,000.00
0.00%
TOTAL
$
75,537.00
$
68,166.00
$
115,000.00
68.71%
RESERVE2022/2023
2022/2023 2023/2024 VARIANCE
Program Income
$ 76,000.00
1 $ 68,166.00 $ 115,000.00 1 68.71%
Program Expense
$ 75,537.00
1 $ 68,166.00 1 $ 115,000.00
1 68.71%
PROV. RESERVE
$ 463.00
$ - $ -
0.00%
Warming Shelter operating hours: Monday - Sunday, 6:00 P - 7:00 A.
2022/2023 Warming Shelter open from December 12, 2022 through 03/31/2023 (109 days).
2023/2024 Warming Shelter proposed open from November 1, 2023 through 04/30/2024 (181 days).
Staffing increase due to: addition of "site manager" position; increase in hourly payroll; additional hours.
Utilities and leasing not charged in 2022/2023 season; new location would require both.
Winter Warming Shelter BUDGET STATEMENT - 2023-08-28 - REVISED KCMHB(R1) 10/10/2023
Back to Agenda
EXPENSE SUBMITTAL
Winter Warming Shelter 2022-2023
Moon Towers - 255 W. Tompkins St.
Galesburg, IL 61401
0-00'----\0KNOX COUNTY
HOUSING AUTHORITY
BUILDING COMMUNITY, PEOPLE, AND PARTNERSHIPS
DATE VENDOR
2022-12-07 Wilson Paper
INVOICE DESCRIPTIONAMOUNT
336575 Cleaning chemicals, gloves, masks, hand sanitizer, paper towels
$ 207.41
2022-12-13
ProPac
379398
Cot covers, bed pillows
$ 930.66
2022-12-21
WalMart
9047 47 07431
Shower curtain
$ 14.09
2022-12-23
KCHA
N/A
Shelter payroll p/e 12/22/2022
$ 4,030.00
2022-12-23
Harpers Payroll
638726
Payroll processing fee
$ 21.46
2022-12-26
Quality Inn
45832
Hotel stay - T. Pearman 12/18/2022 - 12/26/2022
$ 630.00
2022-12-26
Burke Cleaners
1664985238
Laundry for shelter bedding
$ 40.00
2022-12-29
WalMart
296 04 01689
Food; towels for shower
$ 71.23
2022-12-30
KCHA
N/A
Shelter payroll p/e 12/30/2022
$ 3,343.00
2022-12-23
Harpers Payroll
640130
Payroll processing fee
$ 21.46
2022-12-30
Salvation Army
N/A
Admin. of shelter - scheduling, oversight, meetings. 63 hours @ $19 per hour
$ 1,197.00
2023-01-02
SAMS Club
597108128 004
Water; underwear, socks, t-shirts for shelter clients
$ 267.57
The below signed certifies to the best of their knowledge and information the expenses submitted are in accordance
with Grant Agreement between the City of Galesburg, Illinois and the Knox County Housing Authority, and the KCHA
is entitled to payment of the AMOUNT CERTIFIED.
Submitted by: (signature)
Approved by: (signature)
Date
Date
SUBTOTAL: $ 10,773.88
ADVANCES: $ -
AMOUNT DUE: $ 10,773.88
Back to Agenda
EXPENSE SUBMITTAL
Winter Warming Shelter 2022-2023
Moon Towers - 255 W. Tompkins St.
Galesburg, IL 61401
KNOX CC)UNTY
HOUSING AUTHORITY
BUILDING COMMUNITY, PEOPLE, AND PARTNERSHIPS
DATE VENDOR
2022-12-13 Amazon
INVOICE•AMOUNT
112-3433041-3461001 Privacy screens/dividers
$ 86.98
2022-12-21
BIG LOTS
C1873038
Bath supplies for shelter
$ 62.32
2022-12-31
KCHA
n/a
State UC; Med-ER; SS -ER (Payroll taxes) - December payroll
$ 617.46
2023-01-13
KCHA
n/a
Shelter payroll p/e 01/10/2023
$ 5,597.10
2023-01-13
Harpers Payroll
642749
Payroll processing fee
$ 21.47
2023-01-16
WalMart
9046 46 05978
Bathroom Supplies
$ 24.81
2023-01-23
Quality Inn
Multiple
Invoice 66238737, 66215509, 66080974, 66004885; hotel stay for shelter clients
$ 560.00
2023-01-24
WalMart
0296 04 03283
Water
$ 42.00
2023-01-24
OSI
1140607-0
Trash Can Liners
$ 42.59
2023-01-27
KCHA
n/a
Shelter payroll p/e 01/24/2023
$ 5,752.00
2023-01-27
Harpers Payroll
645417
Payroll processing fee
$ 64.02
2023-01-29
Little Caesars
01148-00001
Meal for 01/29/2023
$ 30.08
2023-01-31
Salvation Army
n/a
Admin. of shelter - scheduling, oversight, meetings. 79 hours @ $19 per hour
$ 1,501.00
2023-01-31
Laundry
1673268134
Laundry for shelter blankets and towels - 01/04, 01/09, 01/22, 01/31/2023
$ 160.00
2023-01-31
KCHA
n/a
State UC; Med-ER; SS -ER (Payroll taxes) - January payroll
$ 964.67
The below signed certifies to the best of their knowledge and information the expenses submitted are in accordance
with Grant Agreement between the City of Galesburg, Illinois and the Knox County Housing Authority, and the KCHA
is entitled to payment of the AMOUNT CERTIFIED.
2/9/2023
Submitted by: (signature) Date
Approved by: (signature)
Date
SUBTOTAL: $ 15,526.50
ADVANCES: $ -
AMOUNT DUE: $ 15,526.50
Back to Agenda
EXPENSE SUBMITTAL
Winter Warming Shelter 2022-2023
Moon Towers - 255 W. Tompkins St.
Galesburg, IL 61401
KNOX CC)UNTY
HOUSING AUTHORITY
BUILDING COMMUNITY, PEOPLE, AND PARTNERSHIPS
DATE D••
2023-02-04 Taco Bell
INVOICE DESCRIPTIONAMOUNT
389830 Shelter meal - 02/04/2023
$ 27.53
2023-02-07
Burke Cleaners
1664983368
Laundry - 02/07/2023
$ 25.00
2023-02-07
Burke Cleaners
1673268156
Laundry - 02/07/2023
$ 10.00
2023-02-10
KCHA
n/a
State UC; Med-ER; SS -ER (Payroll taxes)
$ 483.07
2023-02-10
KCHA
n/a
Shelter payroll p/e 02/10/2023
$ 5,683.10
2023-02-10
Harper's
648149
Payroll processing fee
$ 21.26
2023-02-14
Burke Cleaners
42504
Laundry - 02/14/2023
$ 30.00
2023-02-16
ProPac
107268
Cot covers
$ 200.00
2023-02-17
Walgreens
348 3359 0021
Gloves, hats, scarves, etc. - cold weather clothing (clearance @ Walgreens)
$ 106.62
2023-02-21
Burke Cleaners
42507
Laundry - 02/21/2023
$ 30.00
2023-02-24
KCHA
n/a
State UC; Med-ER; SS -ER (Payroll taxes)
$ 448.76
2023-02-24
KCHA
n/a
Shelter payroll p/e 02/10/2023
$ 5,279.37
2023-02-24
Harper's
650770
Payroll processing fee
$ 21.26
2023-02-28
Salvation Army
n/a
Admin. of shelter - scheduling, oversight, meetings. 78 hours @ $19 per hour
$ 1,482.00
$ -
$ -
$ -
The below signed certifies to the best of their knowledge and information the expenses submitted are in accordance
with Grant Agreement between the City of Galesburg, Illinois and the Knox County Housing Authority, and the KCHA
is entitled to payment of the AMOUNT CERTIFIED.
3/20/2023
Submitted by: (signature) Date
Approved by: (signature)
Date
SUBTOTAL: $ 13,847.97
ADVANCES: $ -
AMOUNT DUE: $ 13,847.97
Back to Agenda
EXPENSE SUBMITTAL
Winter Warming Shelter 2022-2023
Moon Towers - 255 W. Tompkins St.
Galesburg, IL 61401
KNOX CC)UNTY
HOUSING AUTHORITY
BUILDING COMMUNITY, PEOPLE, AND PARTNERSHIPS
DATE D••
2023-02-28 Burke Cleaners
INVOICE DESCRIPTIONAMOUNT
Laundry
$ 25.00
2023-03-01
OSI
1142112-0
Toilet Tissue
$ 88.55
2023-03-30
OSI
1143671-0
Toilet Tissue (two cases)
$ 177.10
2023-03-31
Salvation Army
n/a
Admin expense (91 hours @ $19/hour)
$ 1,729.00
2023-03-10
KCHA
n/a
State UC; Med-ER; SS -ER (Payroll taxes)
$ 405.81
2023-03-10
KCHA
n/a
Shelter payroll p/e 03/10/2023
$ 4,774.30
2023-03-10
Harper's
653529
Payroll processing fee
$ 21.26
2023-03-24
KCHA
n/a
State UC; Med-ER; SS -ER (Payroll taxes)
$ 408.81
2023-03-24
KCHA
n/a
Shelter payroll p/e 03/24/2023
$ 4,809.50
2023-03-24
Harper's
656196
Payroll processing fee
$ 16.22
2023-04-07
KCHA
n/a
State UC; Med-ER; SS -ER (Payroll taxes)
$ 295.09
2023-04-07
KCHA
n/a
Shelter payroll p/e 04/07/2023
$ 3,471.50
2023-04-07
Harper's
658930
Payroll processing fee
$ 13.79
2023-04-19
KCHA
n/a
State UC; Med-ER; SS -ER (Payroll taxes)
$ 170.00
2023-04-19
KCHA
n/a
Shelter payroll p/e 04/19/2023
$ 2,000.00
2023-04-19
Harper's
660994
Payroll processing fee
$ 11.25
2023-04-15
Quality Inn
Various
Hotel Stays for shelter clients (3/15 through 4/15)
$ 8,540.00
2023-04-14
Dunham's
9176-02-03808-44314
Tents/sleeping pads for continued sheltering
$ 1,209.78
The below signed certifies to the best of their knowledge and information the expenses submitted are in accordance
with Grant Agreement between the City of Galesburg, Illinois and the Knox County Housing Authority, and the KCHA
is entitled to payment of the AMOUNT CERTIFIED.
5/8/2023
Submitted by: (signature) Date
Approved by: (signature)
Date
SUBTOTAL: $ 28,141.96
ADVANCES: $ -
AMOUNT DUE: $ 28,141.96
Back to Agenda
Attachment B
Project Scope, 2023 — 2024 Overnight Winter Shelter
In partnership with the Salvation Army, the Knox County Housing Authority proposes to operate a Winter
Warming Shelter at 525/527 Iowa Court, located in Galesburg, Illinois. The community room at Moon
Towers, located at 255 West Tompkins Street will serve as the back-up location in the event the location
at 525/527 Iowa Court is not available. The mission of the Warming Shelter is to save lives, link resources,
and encourage dignity through low -barrier access to a warm safe place for those in need. Through this
collaborative alliance, it is proposed to provide seasonal, low -barrier, unbiased access to night shelter
services regardless of personal barriers to housing security and provide referrals and connections to
additional housing and supportive resources.
Each entity would carry the following responsibilities:
• City of Galesburg —grantor
• Knox County Housing Authority (KCHA) — grantee, shelter administration, hiring center staff, project
accounting, lessor of the selected property/site/location
• Salvation Army — day-to-day operation of the center and direction of employees
The shelter shall operate from November 1, 2023 — April 30, 2024, seven (7) days a week, daily from 6:00
PM to 7:00 AM, including holidays.
The Knox County Housing Authority will offer its community spaces as daytime warming centers, with
hours of operation from 8:00 AM until 4:30 PM, Monday through Friday, or while site staff is present. The
following locations are proposed:
• Moon Towers — 255 West Tompkins Street, Galesburg, IL 61401
• Family Sites-480 Iowa Avenue, Galesburg, IL 61401
• 1598 McKnight Street, Galesburg, IL 61401
• 1064 West South Street, Galesburg, IL 61401
In addition to overnight shelter, KCHA and the Salvation Army will collaborate with community partners
to connect shelter clients with services that support recovery, housing security, food and nutritional
stability, and mental health.
The oversight shelter will operate based on the following overnight policies and rules:
• The shelter will be staffed by one or two shelter employees during hours of operation.
• All shelter guests must be at least 18 years old. Funds are included in the grant agreement for hotels
for families with children under 18.
• Shelter guests must have an ID that will be checked upon entry. If they do not have an ID then ID must
be verified by GPD. This ID will be used to check the State of IL Registered Sex Offender registry
website.
• Registered sex offenders will not be permitted to stay at the shelter. Staff will attempt to connect them
with other options when possible.
• Individuals who have been banned from Knox County Housing Authority property will not be
permitted to stay at the shelter, until the reason for the ban has been reviewed and the individual
cleared to stay at the shelter. If upon review, the individual presents a danger to the safety of shelter
staff or guests, they will be unable to stay at the shelter, and will be presented with information
regarding the decision.
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• No drugs, alcohol, or weapons are allowed on the premises. The items of shelter guests will not be
searched; however, if they are found to be in possession of a weapon or using alcohol or other
controlled substances on the premises, they will be asked to leave immediately.
• All shelter guests will be responsible for their belongings while at the shelter.
• Each person will have a cot to sleep on. These will be spaced at least six ft apart. The cot will have a
cover on it.
• Anyone being violent, threatening to others, destructive of property, obscene, or unruly will be asked
to leave at the discretion of on duty staff.
Back to Agenda
23-4105
CITY OF GALESBURG
COUNCIL LETTER
OCTOBER 16, 2023
AGENDA ITEM: Agreement Between City of Galesburg and IAFF Local 555
SUMMARY RECOMMENDATION: The City Manager and HR Manager recommend the City
Council approve the collective bargaining agreement with IAFF Local 55, incorporating Fire
Battalion Chiefs into the collective bargaining agreement.
BACKGROUND: The State Labor Relations Board issued a certificate of unit clarification
including the Fire Battalion Chiefs into the bargaining unit in April of this year. The parties have
negotiated the terms of incorporating the Battalion Chiefs into the collective bargaining agreement.
Earlier this month, IAFF voted to ratify the agreement negotiated between the parties.
The agreement is valid through the end of 2023. It will provide pay parity between the three
Battalion Chiefs.
BUDGET IMPACT: Sufficient funding is available in the approved 2023 budget.
SUPPORTING DOCUMENTS:
1. Redline CBA
2. Clean CBA
Prepared by: JP Page 1 of 1
Back to Agenda
Agreement
Between
City of Galesburg
And
I.A.F.F. Local No. 555
Galesburg Firefighters' Association
January 1, 2021, through December 31, 2023
(Amended by the agreement of the parties, effective on the day of 2023 when passed and executed
by the City of Galesburg City Council )
Back to Agenda
AGREEMENT
This Agreement, entered into this day of January 2021, by and between the City of Galesburg, Illinois (the
"City") and LOCAL 555, GALESBURG FIREFIGHTERS ASSOCIATION (the "Union"):
PREAMBLE
WHEREAS, the City has voluntarily endorsed the practices and procedures of collective bargaining
as a fair and orderly way of conducting its relations with certain of its full-time employees insofar as
such practices and procedures do not interfere with the City's right and obligation to operate
effectively in order to best serve the City and its residents, and to make clear all basic terms upon
which such relationship depends; and
WHEREAS, it is the intent and purpose of the parties to set forth herein their entire agreement
covering rates of pay, wages, hours of employment and all other conditions of employment; and to
provide the procedure for the prompt and peaceful settlement of grievances respecting the terms of
this agreement;
NOW, THEREFORE, in consideration of the mutual promises and agreements herein contained, the
parties do mutually promise and agreeas follows:
ARTICLE I: RECOGNITION
SECTION 1.1 UNION RECOGNIZED.
The City voluntarily recognizes Local 555 of the I.A.F.F. as the bargaining agent for the
purpose of establishing the wages, hours, and terms and conditions of employment, for all non-
exempt, full-time, permanent employees (those employees scheduled to work more than 32 hours
per week) who are in the classification of Firefighter, -and Fire Captain, and Battalion Chief, but
excluding supervisory, confidential, or exempt employees and all elected officials or officers of the
City.
SECTION 1.2 CLASSIFICATION NOT GUARANTEED.
The classifications or job titles used above are for descriptive purposes only. Their use is
neither an indication, nor a guarantee that these classifications or titles will continue to be utilized by
the City, except as governed by applicable Illinois StateStatute.
SECTION 1.3 NEGOTIATIONS.
Each party shall be permitted to have six (6) individuals sit on the negotiating committee
including a labor attorney, if any. Not more than two (2) members of the Union's negotiating team
shall be released from duty with pay at any one time.
SECTION 1.4 NEW CLASSIFICATIONS.
The City shall notify the Union of its decision to implement any and all new classifications
pertaining to work of a nature performed by employees in the bargaining unit. If the new
classification is a successor title to a classification covered by the agreement and the job duties are
not significantly altered or changed, the new classification shall become a part of this agreement. If
1
Back to Agenda
the job duties of the new classification are significantly altered or changed, and the Union
Back to Agenda
notifies the City of a desire to meet within ten (10) days of its receipt of the City's notice, the parties
will then meet to negotiate concerning inclusion of the proposed classification in this Agreement.
SECTION 1.5 INTEGRITY OF BARGAINING UNIT.
Unless there is an extreme emergency, as defined by the Illinois Compiled Statutes, the City
will not assign firefighting, fire prevention or EMS work normally performed by employees in the
bargaining unit to any other employees. This provision shall not apply where there are not sufficient
bargaining unit employees willing or available to perform the work in question.
ARTICLE II: UNION RIGHTS
SECTION 2.1 DUES DEDUCTIONS.
While this Agreement is in effect, the City will deduct bi-weekly the regular union dues and/or
assessments for each employee in the bargaining unit for whom there is on file with the City a
voluntary effective check -off authorization in the form set forth in Appendix A to this Agreement.
The amounts so deducted shall be forwarded each pay period to the appropriate Officer of the Union.
The Union may change the fixed uniform dollar amount which shall be considered the regular union
dues once each year during the life of this Agreement. Assessments may only be deducted once each
year during the life of this Agreement. The Union will give the City thirty (30) days notice in writing
of any such change in the amount of uniform Union dues to be deducted or of any assessments to be
deducted.
SECTION 2.2 UNION INDEMNIFICATION.
The Union shall indemnify, defend, and save the City harmless against any and all claims,
demands, suits or other forms of liability and for all legal costs that shall rise out of or by reason of
action taken or not taken by the City in properly complying with the provisions of this Article. The
Union agrees to refund to the City any amount paid to the Union in error on account of this dues and
assessment deduction provision within ten (10) days.
SECTION 2.3 UNION ACCESS.
One Union representative may have access to the premises of the City in order to helpresolve
a serious dispute or problem. In order to receive access, the representative must provide notice to the
appropriate City representative and make arrangements not to disrupt the work of employees on duty.
The representative may visit with employees if such visit does not disturb the work of any employee
who may otherwise beworking.
SECTION 2.4 CITY BULLETIN BOARDS.
The City will make available appropriate space for the posting of official Union notices of a
non -political, non -inflammatory nature, subject to the reasonable approval of Human Resources The
City shall also make available reasonable space in a non-public area of the work site for the Union
to mount its own bulletinboard.
ARTICLE III: MANAGEMENT RIGHTS
SECTION 3.1 MANAGEMENT RIGHTS.
Except as specifically limited by the provisions of this Agreement, the City possesses the sole
right and authority to operate and direct the employees of the City and its various departments in all
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aspects, including, but not limited to, all right and authority exercised by the City prior to the
execution of the Agreement, to include, but not limited to: the right to determine its mission, policies,
and to set forth all standards of service offered to the public; to plan, direct, control and to determine
the operations or services to be conducted by employees of the City; to determine the methods,
means, and number of personnel needed to carry out the department's mission; to direct the working
forces; to hire and assign or to transfer employees within the department for other related functions;
to promote, suspend, discipline, or discharge, as per applicable Illinois State Statute or pursuant to
the exercise of the City's Home Rule authority; to layoff or relieve employees due to lack of work or
funds, to make publish and enforce rules and regulations; to introduce new or improved methods,
equipment or facilities; to contract out for goods and services; to schedule and assign work; to
establish work and productivity standards; to assign overtime; and, to take any and all actions as may
be necessary to carry out the mission of the City and its departments in situations of civil emergency
as may be declared by the City Manager or acting City Manager, according to Illinois Compiled
Statutes, provided that no right enumerated in this Agreement shall be exercised or enforced in a
manner contrary to or inconsistent with the provision of this Agreement, as directed by the City
Manager.
SECTION 3.2 DETERMINATION OF AUTHORITY.
The Mayor and the City Council of the City have the sole authority to determine the purpose
of the mission of the City and the amount of budget to be adopted.
Should an emergency be declared according to the terms hereof, the Mayor or the City
Manager shall advise the local President of the Union or the next highest Officer of the Union of
the nature of theemergency.
SECTION 3.3 AUTHORITY FOR APPOINTMENTS.
Authority to make appointments to all positions in the City service, except those of City Clerk,
Deputy City Clerk, City Treasurer, Deputy City Treasurer, and uniformed personnel (except the
Chief of the Fire Department and the Chief of the Police Department), is vested in the City Manager,
or his designee, as per applicable Illinois State Statute or the exercise of the City's Home Rule
powers.
Before being given an original appointment as a Firefighter, each employee shall undergo a
thorough examination by a physician designated by the City, and no one shall be so employed unless
the examining physician certifies that he or she is physically able to perform the duties required by
his or her position.
ARTICLE IV: NON-DISCRIMINATION
SECTION 4.1 EMPLOYMENT POLICY.
Neither the City nor the Union shall discriminate against any employee covered by this
Agreement in a manner which would violate any applicable federal or state laws because of race,
creed, color, national origin, disability, age, sex, veteran's status, genetic information, or sexual
orientation.
SECTION 4.2 AGE REQUIREMENT.
All employees shall be retired upon attaining age seventy (70) but may continue employment
to December 31 following the end of the fiscal year after the employee's seventieth birthday.
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SECTION 4.3 EMPLOYEE DISCRIMINATION.
Neither the City nor the Union shall interfere with the right of employees covered by this
Agreement to become, or not become members of the Union, and there shall be no discrimination
against any such employees because of lawful Union membership or non- membership activity or
status.
SECTION 4.4 RESPONSIBILITY OF UNION.
The parties acknowledge that the Union, as the exclusive representative of the members of the
bargaining unit in accordance with Section 6(d) of the Illinois Public Labor Relations Act, has the
following responsibilities and authority as to administering grievances filed pursuant to Article V
(Grievance Procedure) of this Agreement:
Labor organizations recognized by a public employer as the exclusive representative or
so designated in accordance with the provisions of this Act are responsible for
representing the interests of all public employees in the unit. Nothing herein shall be
construed to limit an exclusive representative's right to exercise its discretion to refuse
to process grievances of employees that are unmeritorious.
SECTION 4.5 GENDER.
Wherever the male gender is used in this Agreement, it shall be construed to include equally
both male and female employees.
ARTICLE V: GRIEVANCE PROCEDURE
SECTION 5.1 DEFINITION.
A grievance shall be defined as a dispute arising between the parties concerning a violation or
alleged violation of this Agreement.
SECTION 5.2 TIME LIMIT AND INFORMAL MEETING.
An employee who has a proposed grievance must request an informal meeting within ten(10)
City business days of the date the employee knew, or should have known, of its occurrence. The
notice shall be hand delivered to the employee's immediate supervisor and his union. The Fire Chief,
or his designee, shall provide an informal meeting for the employee to meet and discuss the proposed
grievance. The City shall notify the Union of this informal meeting. The employee's union
representative shall attend. If the matter is not resolved to the satisfaction of the employee, the
employee shall have ten (10) business days to file a grievance after the City gives the employee a
written response.
SECTION 5.3 PROCEDURE.
Step 1. An employee and his union representative having a grievance must meet with his
immediate supervisor for a simple direct decision, if possible. If "Step 1" does not resolve the
grievance, the immediate supervisor will issue his written answer to the grievance within seven (7)
City business days. Nothing in this agreement prohibits the Union from filing a grievance on a
member's behalf.
Step 2. If the grievant desires to further process the grievance, it shall be referred in writing
to the Fire Chief, or his designee, within seven (7) City business days of receipt of the "Step 1"
response. The Fire Chief, or his designee, shall meet with the grievant and his union representative
within seven (7) City business days of receipt of the referral. The Fire Chief, or his
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designee, shall issue his written answer to the grievance within ten (10) City business days of receipt
of the grievance referral.
Step 3. If the grievant desires to further process the grievance, the grievance may be referred
in writing to the City Manager, or his designee, within seven (7) City business days of the receipt of
the "Step 2" response. The City Manager, or his designee, shall meet with the grievant and/or his
representatives within seven (7) City business days of receipt of the referral. The City Manager, or
his designee, shall issue a written answer to the grievance within ten (10)City business days of receipt
of the grievance referral. If the Fire Chief, or the City Manager, appoints a designee under this
Section, the designee shall not be the same supervisor who issued the prior written answer at the
previous step, provided, however, that the informal meeting provided for in Section 5.2 does not
prohibit any supervisor from participating in the later grievance procedure steps.
SECTION 5.4 ARBITRATION.
Step 4A. If the grievance is not settled in accordance with the foregoing procedure, the Union
may refer the grievance to binding arbitration within ten (10) business days after the receipt of the
Step 3 response. The parties shall attempt to agree upon an arbitrator within five (5) business days
after receipt by the Employer of the notice of referral. In the event that the parties are unable to agree
upon an arbitrator within five (5) days, they shall immediately jointly request the Federal Mediation
and Conciliation Service (FMCS) to submit a panel of seven (7) arbitrators who are members of the
National Academy of Arbitrators and who are residents of Illinois, Indiana, Iowa, Wisconsin,
Missouri, or Michigan.
Either party may reject one (1) entire panel. Both the Employer and the Union shall have the
right to strike three (3) names from the panel. The parties shall alternately strike a name from the list
until there is one name remaining. The order of striking shall be determined by a coin toss. The
arbitrator shall be notified of his selection by a joint letter from the Employer and the Union
requesting that he set a time and place, subject to the reasonable availability of the Employer and the
Union representative. All arbitration hearings shall be held in the City of Galesburg, Illinois, unless
the parties mutually agree otherwise.
Step 4B. Arbitrator's Authority: The arbitrator shall act in a judicial, not legislative, capacity
and shall have no right to amend, modify, nullify, ignore, add to or subtract from the provisions of
this Agreement. He shall only consider and make a decision with respect to the specific issue
submitted and shall have no authority to make a decision on any other issue not so submitted to him.
The arbitrator shall be without power to make a decision contrary to or inconsistent with or modifying
or varying in any way the application of laws or rules having the force or effect of law. The arbitrator
shall submit his written decision within thirty (30) days of the close of the hearing or the submission
of briefs by the parties; whichever is later, unless the parties agree to a written extension thereof. The
decision shall be based solely upon his interpretation of the meaning and/or application of the express
terms of this Agreement to the facts of the grievance presented. A decision rendered consistent with
the terms of this Agreement shall be final and binding.
Step 4C. Arbitrator's Decision: The decision of the arbitrator may be enforced, at the
insistence of either party or of the arbitrator, in the Circuit Court for Knox County, Illinois. The
commencement of a new fiscal year after the initiation of arbitration procedures under this
Agreement, but before the arbitrator's decision, or its enforcement, shall not be deemed to render a
dispute moot, or to otherwise impair the jurisdiction or the authority of the arbitrator of the Circuit
Court or the decision of either. At any time the parties may, by mutual written agreement, amend or
modify an arbitrator's decision. The arbitrator's decision shall be reviewable by the Circuit Court
only for the reasons the arbitrator exceeded his authority or that the order was procured by
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fraud, corruption or other similar or unlawful means as set forth in the Illinois Uniform Arbitration
Act, 710 ILCS 511, et seq. The pendency of such proceedings for review shall not automatically stay
the order of the arbitrator.
Step 4D. Failure to Process in a Timely Manner: If a grievance is not appealed to the next
step within the time limits set forth or during a mutually agreed written extension, the grievance shall
be deemed settled on the basis of the Employer's last answer. If the Employer does not answer a
grievance or an appeal thereof within the specified time limits, the Union may elect to treat the
grievance as denied at that step and immediately appeal the grievance to the next step, if any. The
time limits set forth throughout the procedure shall be in effect except as to those grievances
involving the Department's action in the case of a disciplinary suspension, discharge, or layoff from
work, when the grievance shall be filed by the end of the employee's next duty day after the
employee, or the Union knew of the action. Time limits for the processing of any grievance may be
extended at any time by the written mutual agreement of the parties.
Step 4E. Arbitration Costs: The fee and expenses for the arbitrator's services shall be borne
equally by the Employer and by the Union. Each party shall be responsible for compensating its own
representatives and witnesses and purchasing its own copy of the written transcript; however, the
cost of the arbitrator's copy shall be borne equally by the parties.
Step 4F. Compensation: One Union representative shall be allowed time off from duty with
pay to investigate and process grievances. Such time shall not exceed one hour per step except in the
case of extenuating circumstances.
ARTICLE VI: NO STRIKE AND NO LOCKOUT
SECTION 6.1 NO STRIKE.
The Union and the employees covered by this Agreement recognize and agree that the
rendering of services to the community cannot, under any circumstances or conditions, be withheld,
interrupted, or discontinued, and that to do so would endanger the health, safety and welfare of the
inhabitants of the City. Therefore, during the term of this Agreement, neither the Union nor its agents
or any employee, for any reason, will authorize, institute, aid, condone, or engage in a slowdown,
work stoppage, strike, or any other interference with the work or statutory functions or obligations
of the Employer. During the term of this Agreement, neither the Employer nor its agents for any
reason shall authorize, institute, aid, or promote any lockout of employees covered by this
Agreement.
SECTION 6.2 UNION RESPONSIBILITY.
In the event of a violation of Section 6.1 of this article, the Union agrees to notify all local
officers and representatives of their obligation and responsibility for maintaining compliance with
this Article, including their responsibility to remain at work during any interruption which may be
caused or initiated by others, and to encourage employees violating Section 6.1 to return to work.
SECTION 6.3 PENALTY.
The Employer may move to discharge or discipline any employee who violates Section 6.1.
The Union will not resort to the grievance procedure on such employee's behalf to contest any
disciplinary action the City may impose but may grieve the issue of whether Section 6.1 was violated.
The Union agrees that the City has the right to deal with any such strike activity by the above
measures, including suspension without pay on any, some, or all of the employees participating
therein, depending on the individual facts of each alleged violation.
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SECTION 6.4 MANAGEMENT RESPONSIBILITY.
Nothing contained herein shall preclude the Employer from obtaining judicial restraint and
damages in the event of a violation of this Article.
ARTICLE VII: HOURS OF WORK AND OVERTIME
SECTION 7.1 NO GUARANTEE.
This article is intended to define the normal hours of work and to provide the basis for the
calculation and payment of overtime. It shall not be construed as a guarantee of hours of work per
day, or per week, or of days of work per week.
SECTION 7.2 NORMAL WORK WEEK/WORK DAY.
The normal day for employees covered by this Agreement shall consist of twenty-four (24)
consecutive hours on -duty followed by forty-eight (48) consecutive hours off -duty and such
additional time as may, from time to time, be required in the judgment of the City, according to the
remaining provisions thereof.
The annual average weekly hours of work shall normally not exceed 53 hours per week. Such
average annual hours of work shall be accomplished by scheduling a Kelly Day (one 24-hour shift
off) every 18th on -duty shift, or an average of 6.75 Kelly Days per year. Kelly Day rotations initially
were based on seniority by shift. New employees will be inserted into vacant slots created when
members retire or are no longer a part of the bargaining unit because of promotion. Kelly Days are
fully tradable in accordance with Section 7.9 of this Agreement.
Kelly Days shall be scheduled by the Fire Chief or his designee in such a way as to eliminate
FLSA overtime (overtime paid solely as a function of the regular work schedule). This shall be
accomplished by assigning each firefighter, by seniority by shift to an individual 27-day FLSA work
cycle to begin halfway through the duty day of the first day of the cycle. As a result, each Kelly Day
will consist of the last 12 hours of the first of two consecutive FLSA work cycles and the first 12
hours of the second such cycle, reducing each firefighter's regular hours worked to no more than 204
hours in each 27-day work cycle during the course of the work year.
The workweek for forty (40) hour personnel shall be forty (40) hours per week with no more
than five (5) workdays in a seven (7) dayperiod.
SECTION 7.3 OVERTIME.
Overtime at 1.56 times the employee's regular rate of pay (annual salary divided by 2756 hours
per year for shift employees or divided by 2080 hours for 40-hour employees) will be paid for all
authorized time worked, as verified by the employee's supervisor, in excess of twenty-four (24) hours
in a work day for shift employees, or in excess of eight (8) hours per work day for forty (40) hour
employees, when such time is required to be worked by the City.
SECTION 7.4 CALL-BACK PAY.
Any employee that is called back on his CTO or regular day off or time off, including holidays
and Kelly Days, will receive a minimum of two (2) hours pay of overtime pay.
SECTION 7.5A CALL-BACK AND ROTATION OF OVERTIME FOR SHIFT STAFFING.
Overtime shall be distributed among eligible members -in an equitable manner on the
principle that the last person to accept an offer to work overtime will -be the last person to whom
overtime is offered.
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1. Duty Officers shall schedule and maintain the unified overtime roster for all eligible members.
2. Overtime for shift staffing shall be consolidated into a unified roster of all 53 hour bargaining
unit members.
3. Members physically present on duty for the shift in need of overtime personnel for the time
period in need are exempt from being offered or accepting overtime assignments.
4. Eligible members for overtime assignments shall be those that are not physically present on duty
for the time period in need with the exception, but not limited to: those on approved leaves
(military, jury duty, sick, disability), worker's compensation, or light duty.
5. When twenty-four (24) consecutive hours of overtime are required to be worked on a shift,
overtime may be split so as to provide two (2) blocks of overtime of twelve (12) hours
each. Overtime scheduling shall be accomplished by allowing members to choose the full twenty-
four (24), or whichever twelve (12) hour block they prefer.
6. All minimum staffing overtime assignments shall be filled prior to any additional overtime
assignments.
a) Independence Day fireworks standby, physician appointments, and/or on -duty educational
standby are examples that shall be assigned after all staffing overtime assignments have been
filled.
b) Discretion may be deferred to the Union President/designee for discussion between the Duty
Officer for special/unusual overtime circumstances.
7. Members shall only move to the bottom of the unified overtime list once the member has
accepted and worked a minimum of 12 hours of overtime, or requests to move to the bottom of the
overtime list.
8. If, after all members eligible to accept overtime assignments have been contacted — or attempted
to be contacted — and have not accepted the overtime assignments, the Duty Officer shall offer
unfilled overtime assignments to members that have already accepted any overtime. Members on
Kelly days and/or CTO during the overtime assignment shall be contacted as a last step prior to
moving to mandatory overtime.
9. After all members eligible to accept overtime assignments have not accepted the scheduled
overtime, the least senior member physically on -duty on their native shift day shall be mandated to
work the remaining overtime assignment. If additional overtime assignments must be filled by
mandatory overtime, the next member with the least seniority physical on -duty shall be mandated
to work the remaining overtime assignment, and so forth.
10. The Duty Officer shall keep a record of all members required to work a mandatory overtime
assignment including name, hours worked, date, and times.
11. No member shall be mandated to work an additional overtime assignment until all other
available members physically on -duty from their native shift have been mandated to work an
overtime assignment.
12. All approved time off, sick leave, or disability/light-duty shall excuse any member from
enforcement of mandatory overtime assignments.
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13. All overtime assignments are tradable as outlined in Section 7.9.
14. Any unscheduled additional staffing overtime assignments that may occur (sick leave call -in,
sick leave on -duty, on -duty injury, etc.) shall be initiated by discretion of the duty officer, so long
as all eligible members are contacted until such overtime assignments are accepted.
15. Section 7.5A in its entirety shall be subject to change once the Chief and Local 555 President
have agreed upon adjustment language to fit the parameters of scheduling overtime within the
Department scheduling software and technology.
16. With respect to overtime available due to a Battalion Chief's absence, the offer of each such
instance of overtime will first be made to the other Battalion Chiefs and, if they decline, the
overtime shall be filled by the current overtime practices. and the Memer-an „ri, fUnder-star ine
SECTION 7.6 REST PERIODS.
All employees shall receive two (2) thirty (30) minute rest periods, one in the morning and one in the
afternoon, as per current Department practice. The rest periods shall be granted by the supervisor as
he deems appropriate to minimize work disruptions. During work beyond the normal day, employees
shall receive their breaks in the same intervals as described above.
SECTION 7.7 MEAL PERIOD.
All shift firefighters shall be granted two (2) meal periods during each work shift, as per current
Department policy. Forty (40) hour employees shall receive one (1) such meal period.
SECTION 7.8 FAIR LABOR STANDARDS ACT.
The Employer agrees to comply with the provisions of the Fair Labor Standards Act (F.L.S.A.) and
the relevant Department of Labor rules as currently enacted or hereinafter amended, so long as the
same shall be in effect.
SECTION 7.9 TIME -TRADING.
Bargaining unit employees may trade time, tours of duty and Kelly Days with other employees of
the same rank or one rank higher or lower, subject to the following conditions:
1. The trading of time is done voluntarily by the employees and not at the request of the
Employer.
2. The trade is not made for reasons related to the Employer's business operations, but is due
to the employee's desire or need to attend to a personal matter. Time must actually be worked back
(or donated as per condition #9 below) and not paid monetarily except in the case of duty relief paid
directly by the Union to the stand-by for attendance at conventions, seminars, or other events as
approved by the Fire Chief.
3. The minimum number of hours traded equals two (2) hours. The Department will allow
stand-bys of an hour or less from 0630-0730 and from 0730-0830 hours with the approval of the Duty
Officer.
-34. Battalion Chiefs may only trade with other Battalion Chiefs or a Captain who is
otherwise qualified to challenge sitfiqT-the Battalion Chief exam.
4.5. The time trade must be in writing on the request form and signed by all parties
involved in the time trade.
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�6. Once the trade is approved, the signing parties become fully responsible for the newly
traded and approved time to be worked. If an employee then fails to be at work or supply a suitable
replacement within a reasonable time prior to the assigned work schedule, that employee (the most
recently approved to work the designated time) will be docked for the missed hours of work at his
normal rate of pay. The City will not be responsible for tracking time trades as to who owes whom
time and takes no responsibility for requiring individuals to pay time back beyond what was approved
on the approved request form.
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6-.7_All trading is subject to the reasonable approval of the Battalion Chief or the shift
supervisor, as per the policies of the Fire Chief.
7L.8. Employees working on an approved time trade shall be allowed to request and use
leave on the "foreign" shift under the normal guidelines for time off.
8-.9. Kelly Days can only be traded for Kelly Days and only within the same shift.
�10. In extenuating circumstances (i.e. long-term illness/injury), as determined by the City,
where an individual employee has been forced to exhaust all his leave benefits and is unable to work,
other employees may voluntarily work for the absent employee on a pay -back or donation basis for a
period not to exceed 120 days. Such a "time trade" will not be mandated by the City and the City
bears no responsibility for insuring that time is paid back by the absent employee. All other rules
apply including #5 and #7 as stated above.
ARTICLE VIII: SAFETY
SECTION 8.1 COMPLIANCE WITH LAWS.
The City agrees to comply with all laws applicable to its operations concerning the safety of
its employees covered by this Agreement. All such employees shall comply with all safety rules and
regulations established by the City. The City agrees to take all reasonable steps to insure the safety
of all employees during their working hours.
SECTION 8.2 UNSAFE CONDITIONS.
If an employee has justifiable reason to believe that his safety is in danger due to an alleged
unsafe working condition, or alleged unsafe equipment, he shall inform his supervisor who shall have
the responsibility to determine what action, if any, should be taken.
SECTION 8.3 LABOR-MANAGEMENT MEETINGS.
Representatives of the Union, not to exceed three (3) in number, and the City shall meet at
mutually agreed upon times to discuss matters of mutual concern. The party requesting the meeting
shall prepare and submit an agenda to the other party one (1) week prior to the scheduled meeting. It
is to be clearly understood that these are, in fact, meetings and not "negotiations." If a written agenda
cannot be developed, then no meeting will be held. Allegations of an unsafe working condition or
equipment will not be acceptable unless substantiated in writing as to dates, times and witnesses
involved. The requirement that there be a prompt resolution to safety disputes is of utmost concern to
the City of Galesburg.
ARTICLE IX: SENIORITY
SECTION 9.1 DEFINITION.
Seniority shall, for the purpose of this Agreement, be defined as departmental seniority,being
an employee's length of continuous service since the last date of hire with the City in a position
covered by this Agreement.
SECTION 9.2 APPLICATION OF SENIORITY.
In the application of seniority and ability in promotions or the filling of permanent openings
in classifications, seniority shall be the determining factor when, among employees involved, as
fairly determined by the City, the qualifications, skill and ability to perform the work is relatively
equal.
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SECTION 9.3 TERMINATION OF SENIORITY.
Seniority and the employment relationship may, at the City's discretion, be terminated when
an employee (a) quits, or (b) retires, or is retired, or (c) is laid off as per State Statute and refuses the
recall notice or (d) is discharged. The parties agree the following reasons, among others, constitute
cause for discharge when an employee (a) is absent for two (2) consecutive workdays without
notifying the City, or (b) is laid off and fails to notify the City Manager's office of his intention to
return within five (5) City business days after receiving notice of recall, or who fails to return at the
designated time, or (c) does not report to work within forty-eight (48) hours after the termination of
an authorized leave of absence.
SECTION 9.4 PROBATIONARY PERIOD - NEW EMPLOYEES.
All new employees and those hired after loss of seniority shall be considered probationary
employees until they complete a probationary period of one (1) year. During this probationary period
the employee shall not be represented by the Union as regards to discipline or discharge of the
employee but is eligible to be a member of the Union after ninety (90) days of employment. The
probationary period is to be used to test further the ability of the employee to perform the required
duties of the position successfully. If the employee fails to meet the required standards of
performance, he may be dismissed.
SECTION 9.5 SENIORITY ROSTER.
The City shall maintain a seniority roster noting the date of hire and current classification for
each bargaining unit employee. The Union shall be provided with a copy of the seniority roster on or
about January 1 of each succeeding year. Any objections to the seniority roster as provided shall be
reported in writing to the City Manager's office within fifteen (15) work days of the date of the
deliverance of the seniority roster or the roster shall stand approved as given.
SECTION 9.6 SAME DAY HIRES.
Seniority shall be computed from the date of hire. In the event of a layoff, if more than one
person is hired on the same day, then that person occupying the higher position on the original
appointment list shall have greater seniority.
SECTION 9.7 LAYOFF AND RECALL.
The City, at its discretion, shall determine whether layoffs are necessary. Layoffs shall be for
a lack of work and/or lack of funds. If it is determined that layoffs are necessary, employees will be
laid off in the following order: (a) probationary employees in their original probationary period, and
(b) in the event of further reductions in force, employees will be laid off in the inverse order of their
departmental seniority, as governed by Illinois State Statute.
Employees who are laid off shall be placed on a recall list as specified in the Illinois State
Statutes. If there is a recall, employees who are still on the recall list shall be recalled in the
inverse order of their layoff.
Employees who are eligible for recall shall be given two (2) weeks notice of recall and notice
of recall shall be sent to the employee by certified or registered mail with a copy to the Union,
provided that the employee notify the City Manager's office of his intention to return within five (5)
City business days after receiving the notice of recall. The City shall be deemed to have fulfilled its
obligations by mailing the recall notice by registered mail, return receipt requested, to the mailing
address provided by the employee, it being the obligation and responsibility of the employee to
provide the City Manager's office with his latest mailing address.
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SECTION 9.8 RESIGNATIONS.
In order to resign in good standing, a probationary or permanent employee shall give at least
two (2) weeks notice in writing of his intention to resign. No employee may take time off during the
last two (2) weeks of his employment unless reasonably approved prior to the notice of intention to
resign. In addition, an employee who resigns voluntarily within one (1) year of having been hired by
the City shall be required to repay the cost of tuition at the Firefighter II Academy (currently, $2,750).
The City Manager is given the discretion of waiving the provisions of the notice and/or repayment
requirement should unforeseen circumstances warrant.
ARTICLE X: FILLING OF VACANCIES
SECTION 10.1 VACANCIES
For the purpose of this Article, a vacancy is created when the City determines to increase the
work force or when any of the following personnel transactions or events occur as to an incumbent:
terminations by retirement, resignation or discharge, promotions, demotions, or death.
SECTION 10.2 FILLING OF VACANCIES.
All vacancies covered by this Agreement shall be filled in accordance with provisions of the
Municipal Code, 65 ILCS Ch. 10.2.1-4, the rules of the Board of Fire and Police Commissioners or
the Fire Department Promotion Act 820(D), 50 ILCS 742(D) as applicable.
SECTION 10.3 PROMOTED EMPLOYEES.
In the case of a promotion, the rate of the promoted employees will be adjusted to the first step
in the new range.
SECTION 10.4 PROMOTIONS.
Promotions to the rank of Captain and Battalion Chief (so long as those ranks continue to exist
in the Galesburg Fire Department) shall be conducted in accordance with the provisions of the Fire
Department Promotion Act, 50 ILCS 742 (hereinafter, the "Promotion Act"), as amended, and the
Rules and Regulations of the Board of Fire and Police Commissioners of the City of Galesburg
(hereinafter, "the Board"), to the extent that such Rules and Regulations are consistent with the
provisions of the Promotion Act. Except where expressly modified by the terms of this Article,
promotional procedures shall be consistent with the Promotion Act.
SECTION 10.5 EXAMINATION COMPONENTS AND SCORE.
The final promotional examination scores for promotion to the ranks of Captain and Battalion
Chief within the Galesburg Fire Department shall be determined as follows:
Component
% of Total Score
Maximum Points
Seniority
10 %
10
Education/Military Credits
20 %
20
Oral Interview
15 %
15
Written Examination
20 %
20
Departmental Evaluations
10 %
10
Assessment Center
25 %
25
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SECTION 10.5A SENIORITY.
Seniority is to be determined as of the date the written examination is given and will be
calculated as follows: one-half (1/2) point per year for each full year of service as a full-time
firefighter with the Galesburg Fire Department, up to a maximum of ten (10) points.
SECTION 10.5B EDUCATION/MILITARY CREDITS.
A candidate for promotion must submit his or her claim for education/ military credits with
proof thereof to the Board three (3) weeks prior to the date set for the written examination. The
maximum number of points shall not exceed twenty (20) in total.
Candidates for promotion shall be awarded points for education/military credits based upon the
following schedule, which is divided into four categories. A candidate shall be awarded the highest
point value from each of the categories and point totals from the four categories will then be
aggregated to constitute the candidate's total education/military credit score.
IA Bachelor's Degree and Military Points
Bachelor's Degree — any discipline* 3.5
Military preference points (65 ILCS 5/10-2.1-11) up to 3.5
113 Specific Degrees Points
Associate's Degree, Fire Science, Public Administration or Emergency Management* 2
Bachelor's Degree, Fire Science, Public Administration or Emergency Management* 3
Master's Degree, Fire Science, Public Administration or Emergency Management * 4.5
To be eligible, degree must have been obtained from education institution duly accredited by
a recognized accrediting agency, e.g., NorthCentral.
IA and 113 constitute Category 1. Only one of the point value sources in Subcategories IA
and 1B may be claimed, and the combination of I and I is limited to a maximum of eight 8 points,
or forty 40 percent of the total ascertained merit points awarded. E.g., Military preference from IA
and Bachelor's Degree, Fire Science from 113 will produce 6.5 points; Military preference from IA
and Master's Degree, Fire Science from 1B will produce 8.0 points.
2 Fire Officer Certifications (includes Provisional Certifications) Points
Certified Fire Officer I/Company Fire Officer — for Captain test only 5 (25%)
Certified Fire Officer II/Advanced Fire Officer — for Battalion Chief test only 5 (25%)
3 Specific Job Related Certifications Points
Fire Apparatus Engineer 1 (5%)
Vehicle/Machinery Operation/Roadway Extrication Specialist 1 (5%)
4 Other Certifications and/or Committee Membership or Service Points
(Maximum of 6 points (30%))
Haz Mat Technician A 1
Haz Mat Technician B
Hazardous Materials Technician (equivalent to HazMat Tech A & B) 2
TRT Operations (all 4 disciplines)/ or equivalent 1
TRT Technician (all 4 disciplines)/ or equvialent 1
Fire Investigation (all 3 modules) 1
Fire Arson Investigator 1
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Fire Pension Board Member (minimum of 3 years) .5
Union Executive Board Member (minimum of 3 years) .5
2% Foreign Fire Tax Board Member (minimum of 3 years) .5
Note: Once awarded, merit points will apply for the duration of an employee's tenure.
SECTION 10.5C ORAL INTERVIEW.
The Oral Interview shall be competitive and consist of questions related to and associated
with the performance of the duties for the position sought.
SECTION 10.51) WRITTEN EXAMINATION.
The written examination shall be competitive, shall consist of questions derived from the
reading materials assigned and from the Department's current policies and procedures. The questions
shall be related to and associated with the performance of duties for the position sought.
SECTION 10.5E DEPARTMENTAL EVALUATIONS
Departmental Evaluations shall be conducted in two (2) parts: a management evaluation and
a peer evaluation. The individual candidate's scores for each of these two (2) separate evaluation
types shall be collected by the Fire and Police Commissioners, totaled, and presented as one (1)
candidate score for Departmental Evaluations. The maximum score for Departmental Evaluations is
ten (10) points. The processes for the evaluations shall be as follows:
1. Management Evaluations The management staff evaluations shall be a subjective
evaluation by the GFD Chiefs including the filled positions of Fire Chief, Deputy Chief, and Battalion
Chiefs. These points will be determined in a special meeting in the Fire Chief s office prior to the
written exam component. An observer (a Fire and Police Commissioner or alternate) shall attend the
meeting. An alternate observer shall not be a department member and shall be approved by both the
Fire Chief and the union. The observer shall have no input into the scoring but will act to guarantee
the points are awarded in an equitable manner among the Chiefs. Each Chief shall independently
rank his top ten (10) Captain candidates (or fewer if there are less than 10 candidates) from 10-1.
Each Chief will independently rank his top five (5) Battalion Chief candidates (or fewer if there is
less than 5 candidates) from 5-1. Candidates not in the top 10 for Captain promotion and top 5 for
Battalion Chief promotion will receive a score of zero (0). The individual Chiefs' scores will be
totaled, the candidates ranked, and the promotional points awarded as follows:
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Captain Candidates
Rank Promotional Points
1
5.0
2
4.5
3
4.0
4
3.5
5
3.0
6
2.5
7
2.0
8
1.5
9
1.0
10
0.5
Battalion Chief Candidates
Rank Promotional Points
1 5.0
2 4.0
3 3.0
4 2.0
5 1.0
In the case of a tie score, the candidate with the higher seniority will be ranked higher.
Candidates not in these rankings will receive zero (0) points for the Management Staff Evaluation
component of the promotional process. If fewer than the allotted number of candidates are available,
the points will be assigned as above to the required ranking number.
2 Peer Evaluations The peer evaluations shall be a subjective evaluation by the non-
management (Chiefs) roster of the Galesburg Fire Department, excluding probationary employees.
A form will be established for each rank listing all the candidates challenging the promotional
process. Prior to the written test component, each evaluator will use the aforementioned form to
independently rank his top ten (10) Captain candidates (or fewer if there are less than 10 candidates)
from 10-1. Each evaluator will independently rank his top five (5) Battalion Chief candidates (or
fewer if there is less than 5 candidates) from 5-1. Candidates for promotion may evaluate themselves
as they see fit within the rankings. Candidates not in the top 10 for Captain promotion and top 5 for
Battalion Chief promotion will receive a score of zero (0). The Fire and Police Commission will
compile and total the individual evaluator scores, rank the candidates, and award the promotional
points as follows:
Captain Candidates
Rank
Promotional Points
1
5.0
2
4.5
3
4.0
4
3.5
5
3.0
6
2.5
7
2.0
8
1.5
9
1.0
10
0.5
Battalion Chief Candidates
Rank Promotional Points
1 5.0
2 4.0
3 3.0
4 2.0
5 1.0
In the case of a tie score, the candidate with the higher seniority will be ranked higher.
Candidates not in these rankings will receive zero (0) points for the Peer Evaluation component of
the promotional process. If fewer than the allotted number of candidates are available, the points will
be assigned as above to the required ranking number.
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SECTION 10.5F ASSESSMENT CENTER.
The parties agree to the use of an assessment center in the promotional process. A committee
comprised of members of the Board of Fire and Police Commissioners, Fire Command Staff and the
union, will create bid specifications for use in selecting a qualified vendor for the Assessment Center.
The assessment center will be conducted following the awarding of points for seniority,
education/military credit, oral interview, written exam, management staff evaluation, and peer
evaluation components of the promotional process.
The number and choice of exercise as well as the scoring weight given to each exerciseused
in the assessment center will be determined by the approval of the parties.
The parties agree to use an independent assessment service as provided in the Fire Promotion
Act (50 ILCS 742/1 et seq.)
The Fire Department Deputy Chief or Battalion Chief in charge of Training shall assist the
assessment service provider with information regarding department rules, regulations, policies, and
procedures in the formulation of exercise components. Scoring will be conducted solely by the
assessment service evaluators and provided to the Fire and Police Commission.
SECTION 10.5G SEQUENCE OF TESTS.
The points to be awarded each candidate for promotion for seniority, education/military
credit, oral interview, written exam, and departmental evaluations shall be totaled and posted by the
Fire and Police Commission. Candidates with a cumulative score of less than 45 points on these
elements will be eliminated from the testing process and will not be allowed to challenge the
assessment center testing process.
SECTION 10.5H TOTAL SCORE.
A candidate's total score shall consist of the combined point totals awarded for seniority,
education/military credit, oral interview, written examination, management staff evaluation, peer
evaluation, and assessment center. Candidates shall take rank upon a promotional eligibility register
in the order of their relative excellence as determined by their total score. In the event of a tie score,
the placement of the tied candidates on the eligibility list shall be determined by departmental
seniority in rank. A candidate who fails to achieve a minimum total score of seventy (70) will not be
placed upon the final promotion eligibility list. All promotions shall be made in rank order, from top
to bottom in accordance with the FDPA, 20(D).
SECTION 10.5I PREREQUISITES.
While candidates may test and be placed upon a final promotional eligibility list without the
following prerequisites, a candidate for promotion to the position of Fire Captain must, as of the time
that a vacancy occurs have served as a full-time paid firefighter for a period of three (3) years and
attained certification as Firefighter III. A candidate for the position of Battalion Chief must, as of the
time that a vacancy occurs, have served a minimum of two (2) years as a Galesburg Fire Department
Fire Captain and attained certification as a Fire Officer I. Candidates who lack the required
prerequisites at the time a vacancy occurs, while disqualified for the immediate promotion, shall
retain their position on the eligibility list and shall be eligible for promotion when later vacancies
occur, provided in each case that the necessary service component and training certification are
attained.
When an opening for promotion occurs (due to reasons stated in Section 10.1 of Article
X) during the applicable time of an established (valid) promotional list, the required prerequisite time
frame shall be calculated backwards from the date the vacancy (e.g. retirement) occurred. When
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an opening for promotion occurs (due to reasons stated in Section 10.1 of Article X) at a time when
there is no established (valid) promotional list, the required prerequisite time frame shall be
calculated backwards from the posting date of the next final promotional list.
SECTION 10.5J PROVISION OF COMPONENT SCORES.
In addition to the scores that are posted per the Rules and Regulations, an employee shall be
entitled, upon written request of that employee, to receive a written record of the scores achieved on
each of the components of the promotional examination. It is agreed that those involved in the scoring
of the points awarded for oral interview, education/military credit, and departmental evaluation shall
not be informed of the scores achieved on the written component until after these aforementioned
components scores have been determined.
SECTION 10.6 PROMOTIONAL VACANCY.
The existence of a vacancy shall be deemed to occur in accordance with Section 20(d) ofthe
Promotion Act. When a vacancy occurs, the appropriate corporate authority shall notify the board.
Upon notice from the appropriate corporate authority that a promotional vacancy exists, the Board
shall select the individual to be promoted in the manner specified in the Rules and Regulations of the
Board of Fire and Police Commissioners of the City of Galesburg, provided that such Rules and
Regulations are consistent with the Promotion Act.
SECTION 10.7 REOPENER FOR PROMOTION TESTING.
It is agreed by the parties that a committee of six (three from each side) shall meet after the
signing of this Agreement to continue to work on refining the promotional process. Issues may
include, but are not limited to, Chief s points/Peer review points, use of a fire simulator, and use of
an assessment center. It shall be the City's responsibility to keep the Board of Fire and Police
Commissioners informed of proposed changes and to seek input from the Board before arriving at a
tentative agreement. Any agreement will be taken back to the membership for ratification, and then
become part of this Agreement by side letter. If an agreement cannot be reached within ten (10)
months before the expiration of the current promotional lists, the promotion process will be as
provided in the above sections of this ArticleX.
ARTICLE XI: EMPLOYEE DISCIPLINE AND DISCHARGE
SECTION 11.1 EMPLOYEE DISCIPLINE.
The City may discipline or move to discharge any employee for just cause. The City further
agrees that disciplinary action shall be in a timely fashion.
SECTION 11.2 CORRECTIVE.
The City agrees discipline in the Fire Department shall be progressive and corrective,
designed to improve behavior and not merely to punish. However, when the severity of an infraction
is great, discipline outside the normal progression, up to and including dismissal, may be considered
an appropriate remedy. Once the measure of discipline is determined and imposed, the City shall not
increase it for the particular act of misconduct unless new facts or circumstances become known.
Where the City believes just cause exists to institute disciplinary action, the employer shall have the
option to assess the following penalties:
1. Oral reprimand
2. Written reprimand
3. Suspension
4. Discharge
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In keeping with the parties' agreement that discipline is to be corrective, it is agreed that all
files maintained concerning an employee shall be expunged, upon the employee's request, of any
reference to his disciplinary history in accordance with the following:
1. Verbal reprimands: Will stay in a separate file in the Fire Chief s office and not sent to
the City Manager's office unless further discipline is required.
2. Written reprimands: Removed not later than three (3) years after issuance.
3. Disciplinary suspensions: Removed not later than five (5) years after issuance.
SECTION 11.3 PROCEDURE.
Any and all disciplinary actions against bargaining unit members shall be taken in accordance
with the following:
SECTION 11.3A DISCIPLINARY ACTION.
The City may institute disciplinary action against any employee for just cause.
Disciplinary action may consist of any one of the following penalties:
1. Oral Reprimand
2. Written Reprimand
3. Suspension for 30 days orless
4. Demotion
5. Discharge
Disciplinary action shall be progressive and corrective in nature and not designed to merely
punish. The severity of the penalty applied shall be proportional to the gravity of the offense.
SECTION 11.313 CHIEF'S AUTHORITY.
The Fire Chief shall have the following disciplinary authority:
1. To reprimand or suspend employees without pay as a disciplinary measure up to a
maximum of thirty (30) calendar days. Such disciplinary action shall be deemed final,
subject only to an appeal of such discipline in accordance with the provisions of this
Article.
2. To file charges against employees seeking the penalties of discharge or demotion.
3. To suspend an employee with pay pending an investigation or the filing of charges.
SECTION 11.3C NOTIFICATION AND GRIEVANCE PROCEDURE.
If the Fire Chief decides to discipline an employee according to section 11.3B(1) or to initiate
discipline of an employee according to Section 11.313(2), he or his designee shall serve written notice
of the charges and disciplinary penalty or proposed disciplinary penalty upon the employee involved
with a copy to the Union. The employee shall have the right to contest the disciplinary action imposed
according to Section 11.3B(1) by filing a grievance only.
If the employee elects (with the approval of the Union) to file a grievance as to the disciplinary
action, the grievance shall be processed in accordance with Article V of the Agreement, except that
it shall be filed at Step 3 of the procedure. Oral and written reprimands will only be processed through
Step 3 and shall not be subject to grievance arbitration.
SECTION 11.31) CITY MANAGER'S AUTHORITY.
City Manager's authority to suspend, discharge, or demote and to suspend pending investigation
or hearing:
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1. The City Manager or designee shall have the authority to take final action as to charges
for dismissal or demotion filed by the Fire Chief in accordance with Section 11.313(1).
The employee shall have the right to contest the disciplinary action by filing a grievance
only. If the employee elects to file a grievance, the grievance shall be filed at Step 4A of
the grievance procedure and processed (with the approval of the Union) to arbitration in
accordance with the procedures of Article V of the Agreement.
2. The City Manager or designee shall also have the authority to suspend an employeewith
or without pay pending investigation and/or pending a hearing on charges recommending
discharge. When the City Manager or designee makes a tentative decision to suspend for
specified misconduct, demote, or to suspend without pay pending investigation or hearing
on charges for discharge, prior to implementing the suspension, the City Manager or
designee shall notify the Union and meet with the employee involved, and the employee's
Union representative if requested by the employee, and inform the employee of the
reasons for such contemplated action. The employee and the Union representative, if
present, shall be given the opportunity to rebut and/or clarify the reasons for the
suspension without pay pending investigation or hearing.
SECTION 11.3E FINALITY OF DECISION AND JUDICIAL REVIEW.
The decision of an arbitrator with respect to any such disciplinary action shall be final and
binding on the employee, the Union, and the City, subject only to an appeal in accordance with the
provisions of the Uniform Arbitration Act as provided by Section 8 of the IPLRA, 5 ILCS 315/8.
SECTION 11.3F EXCLUSIVITY OF DISCIPLINARY PROCEDURES.
This Agreement is intended to supersede the hearing rights and procedures afforded to
employees as to disciplinary action provided by 65 ILCS 1/10-2.1-17 by providing the employee
with the right to have a dispute as to disciplinary action resolved through the grievance/arbitration
procedure of this Agreement in lieu of a hearing conducted by the Board of Fire and Police
Commissioners. Pursuant to Section 15 of the IPLRA and the City of Galesburg's Home Rule
Authority, the provisions of this Article with respect to discipline and the appeal and review of
discipline shall be in lieu of, and shall expressly supersede and preempt, any provision that might
otherwise be applicable under either 65 ILCS 5/10-2.1-17, or the Rules and Regulations of the City
of Galesburg Board of Fire and Police Commissioners.
ARTICLE XII: PERSONNEL FILES
SECTION 12.1 PERSONNEL FILES.
The City shall keep a central personnel file for each employee. Supervisors may keep working
files, but material not maintained in the central personnel file as of the effective date of this
Agreement may not provide the basis for discipline against an employee.
SECTION 12.2 INSPECTION.
Upon appropriate written request to Human Resources, an employee may inspect his
personnel file, subject to the following, within seven (7) working days: (a) inspection shall occur
during normal working hours, at a time and in a manner mutually acceptable to the employee and the
City. Upon request, an employee who has a written grievance on file who is inspecting his personnel
files with respect to said grievance, may have a representative present during such inspection; (b)
copies of materials in an employee's personnel file shall be provided to the employee
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upon request. The employee shall bear the cost of duplication; (c) employees will be limited to
reviewing their personnel files to four (4) times a year; (d) as provided by current Illinois law, not all
documents in an employee's files are available for inspection or copying. Some of these documents
are reference checks, test materials or responses to the City with the specific request that it remain
confidential; (e) as the City of Galesburg is the official guardian of the personnel records, no
employee will be allowed to view their records without a member of the City Manager's office, or
his authorized designee, present.
SECTION 12.3 NOTIFICATION.
An employee shall be notified before a formal disciplinary action (written record of oral
warning, written warning, disciplinary suspension, or termination) is placed in his personnel file.
Such notification shall include an opportunity for the employee to sign and date the notification as
evidence that he received the notification.
SECTION 12.4 EVALUATIONS.
Upon request, an employee shall be provided a copy of the evaluation form used for the
purpose of evaluating his job performance. The evaluation shall be discussed with the employee and
the employee shall be given a copy after completion and shall electronically sign the evaluation as
recognition of having read it.
SECTION 12.5 REBUTTALS.
An employee may file a written rebuttal in his personnel file concerning any material in the
file.
ARTICLE XIII: CONSOLIDATED TIME OFF
SECTION 13.1 COMPONENTS.
Effective January 1, 2013, in lieu of separate holidays, birthdays, personal days, vacations,
and compensatory time off, each employee covered by this Agreement will receive an allotment of
hours of paid consolidated time off (CTO) that will vary with seniority and shift or 40-hour
assignment, as set forth in Section 13.2. The separate components of consolidated time off,
comprising the amounts set forth in Section 13.2, are itemized in Appendix G. For purposes of
arbitration under Section 14 of the Illinois Public Labor Relations Act, the components of CTO, as
set forth in Appendix G, shall be treated as separate economic issues.
SECTION 13.2 AMOUNTS.
Employees will receive annual CTO, accrued by pay period, as follows:
ShiftEmployees
40 — Hour Employees
Years of Service
Annual Hours
PP Accrual
Annual Hours
PP Accrual
0-6
248
9.54
187
7.19
7-13
296
11.38
223
8.58
14-21
350
13.46
264
10.15
22+
400
15.38
302
11.62
In transition years, additional CTO per the above schedule will be considered to be earned as
of the employee's anniversary date.
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SECTION 13.3 ACCUMULATION.
A maximum of 468 hours of earned but unused CTO for shift employees and 353 hours of
earned but unused CTO for 40-hour employees may be carried over from one year to the next.
SECTION 13.4 CASH -IN.
In lieu of using CTO, shift employees may cash in a maximum of 96 hours of CTO time
annually and 40-hour employees may cash in up to 72 hours of CTO time annually, at the then -
applicable hourly rate ofpay.
SECTION 13.5 SCHEDULING.
CTO shall be scheduled at times most desired by each employee consistent with historic
practice. For purposes of administering this Section only, all employees on a shift (including
bargaining unit employees and the Shift Commander assigned to that shift) shall schedule all CTO
in the manner described in this Section, with the determination of preference being made on the basis
of an employee's length of continuous service within the Department. Employees will not be allowed
to schedule or take CTO that has not been accrued at the time of the leave.
1. Initial CTO Scheduling. CTO that is to be scheduled and approved prior to the CTO period (fiscal
year) within which it is to be taken must be scheduled in twenty-four (24) hour increments. Any
two shift employees may schedule CTO on the same workday during the initial CTO scheduling.
Each CTO pick shall consist of one duty day or multiple consecutive duty days. Scheduled Kelly
Days shall not be considered a break in consecutive duty days. The initial CTO schedule shall be
completed and approved no later than December 15th of each year. Scheduling of CTO for 40-
hour employees, which may include scheduling of CTO for City holidays, will be coordinated
with the Fire Chief. In the event of a major disaster in the community, the Fire Chief may revoke
approval of forthcoming scheduled CTO.
2 Subsequent CTO Scheduling. CTO that is scheduled and approved within the CTO period (fiscal
year) in which it is to be taken may be scheduled in minimum two (2) hour increments. All
requests for CTO must be submitted in writing to the Officer -in -Charge. When more than one
request is submitted for the same day and/or time, requests will be honored on the first request
submitted basis. Subsequent CTO requests submitted prior to the duty day for which such requests
are made shall be approved or reasonably denied, based on projected manpower levels, at least
one duty day prior to the duty day for which such requests are made. Denial of the request would
not forfeit the standing of the request should manpower allow its approval later. CTO requests
effective the duty day they are submitted shall be approved should manpower permit. Approved
CTO shall not be subject to denial later due to subsequent decreases in manpower. The CTO
calendar in the Duty Office at Central Fire Station shall be used to track initial and subsequent
CTO requests. CTO requests for 40-hour employees will be coordinated with the Fire Chief.
SECTION 13.6 SEPARATION.
Upon separation from employment with the City, each regular non -probationary employee
covered by this Agreement shall be entitled to receive payment at the employee's regular straight -
time hourly rate of pay as of the date of separation for all unused CTO time.
SECTION 13.7 CONVERSION FORMULA.
For an employee reassigned from a shift schedule to a 40-hour schedule, multiply the
employee's accumulated CTO times a conversion factor of .7547. For an employee reassigned
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from a 40- hour schedule to a shift schedule, multiply the employee's accumulated CTO times a
conversion factor of 1.325.
ARTICLE XIV: LEAVES
SECTION 14.1 GENERAL LEAVE OF ABSENCE.
The City Manager may, at his discretion, grant a leave of absence to any bargaining unit
employee for good and sufficient reason. The City shall, at its discretion, set the terms and conditions
of the leave, including whether or not the leave is to be paid. Department heads may recommend
vacation, injury, and/or sick leave with pay. Such leaves of absence will be requested in writing and
reviewed by the City Manager. During leaves of absence without pay, the seniority of the employee
on leave shall remain frozen at the level of the last day of actual employment.
SECTION 14.2 MILITARY LEAVE.
Military leave shall be granted in accordance with applicable law.
SECTION 14.3 JURY DUTY LEAVE.
A permanent employee shall be granted a leave of absence with pay if called for jury duty.
Since it is not the intention of the City that an employee receive more compensation for jury duty
than he would if he were performing his normal duties, the employee will turn in the jury check to
the City when received. Should a jury be dismissed on any particular day, the employee will be
expected to return to work.
SECTION 14.4 NON -EMPLOYMENT ELSEWHERE.
A leave of absence will not be granted to an employee to try for or accept employment
elsewhere, or for self-employment. Employees who engage in employment elsewhere during such
leaves will be terminated by theCity.
SECTION 14.5A SICK LEAVE.
Permanent 40-hour employees covered by this Agreement may accumulate sick leave at the
rate of 10.6 working hours per month, to a maximum of two thousand twenty-eight (2028) working
hours, or at a rate of fourteen (14) hours per month for shift employees, to a maximum of two
thousand six hundred and eighty eight (2688) hours.
SECTION 14.5B ROUTINE CARE.
With prior approval and sufficient notice, leave for routine doctor, dental or other medical
appointments shall be charged to the employee's regular and/or accumulated sick leave in one (1)
hour multiples for the period the employee is off work. All employees must notify their shift
supervisor of any scheduled appointment prior to the beginning of their shift. Upon return to work,
the employee will give his supervisor a doctor's statement verifying his ability to resume firefighting
duties.
SECTION 14.5C ELIGIBILITY FOR PAY.
In order to get sick leave with pay, each employee covered by this Agreement agrees to:
1. Report promptly to the Fire Chief or his designee the reason for his absence;
2. Keep the Fire Chief or his designee informed of his conditions; and
3. Use sick leave only for the purposes set forth in this section and to bear the burden of
proof of such sickness if required by theCity.
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Sick leave with pay may be used only for sickness, injury, or pregnancy of the employee
or for absence necessitated by delivery of child by a spouse or by illness, injury, death, or
exposure to contagious disease by a member of his immediate family. "Immediate family" is
defined as the following relation to the employee or his/her spouse: spouse, parent, step-parent,
sibling, child, step -child, grandparent and grandchild. The word "spouse" shall include civil
partners.
Presence of the employee must actually and immediately be required for bona fide serious
circumstances or emergencies as reasonably determined by the City, and absence from duty shall
not exceed the period of actual need.
Sick days should not be considered to be a privilege; they are a fringe benefit which will be
allowed only as provided herein. An employee on sick leave is required to act pursuant to reasonable
instruction for care. Any employee who fails to meet the requirements of this Article, including
failure to provide required medical documentation as provided in Section 16.51), abuses the sick
leave program, including the performance of work or activities off duty that are medically prohibited
or restricted while on duty; or files for pay under false pretenses, shall not receive pay and may be
subject to disciplinary action.
Sick leave, disability leave, and injury leave are not to be taken concurrently; only one of the
three types of leave may be taken at any one time.
SECTION 14.513 CERTIFICATION.
If the City has reasonable grounds to believe sick leave is being abused, it may, at its
discretion, require any employee requesting paid sick leave to furnish substantiating evidence or a
statement from his attending physician certifying that absence from work was required for medical
reasons. A physician's certificate may be routinely required for absences of more than two (2)
consecutive duty days, or for sick leave taken immediately before or after vacations or other time off
provided by this Agreement, or for sick leave use in excess of four (4) occurrences per calendar year.
An occurrence is defined as any continuous period of absence from duty covered by sick leave. The
City also may reasonably require a physician's release certifying that the employee is fit to return to
work as a condition to the employee's return to work. If there is a conflict between physicians'
releases, the parties shall agree on a third person whose determination shall be final. Falsification of
any verification of illness may be just cause for disciplinary action, up to and including discharge.
Any employee who is found to have fraudulently obtained sick leave may be required to reimburse
the City for such sick leave.
SECTION 14.5E SICK LEAVE PAYOUT.
Upon the retirement from City service of an employee who was hired after November 25,
2009, the City shall contribute to the employee's Retirement Health Savings Plan ("RHSP") account
the dollar equivalent of thirty percent (30%) of the sick leave he has accumulated, per Section 16.5A,
as of the time of retirement and at the employee's regular straight time hourly rate of pay, to a
maximum of six hundred (600) hours (four hundred fifty-three (453) for a 40-hour employee) to be
contributed at the employee's regular straight time hourly rate of pay.
Upon the retirement from City service of an employee who was hired on or before November
25, 2009, the City shall make the maximum contribution allowed by law to the employee's 457
account, up to the dollar equivalent of thirty percent (30%) of the sick leave he has accumulated, per
Section 16.5A, as of the time of retirement and at the employee's regular straight -time hourly rate of
pay, to a maximum of four hundred three (403) hours (three hundred four (304) for a 40- hour
employee), with the difference between the maximum 457 contribution and the maximum payout
provided by this Section, if any, to be contributed to the employee's RHSP account.
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The RHSP contribution and payout provisions of this Section apply to retirement only, and
do not involve separation from City service for any other cause or disability leave.
SECTION 14.6A INJURY, ILLNESS OR PREGNANCY.
In the event an employee is unable to work by reason of illness or injury, including those
compensable under workmen's compensation, or pregnancy, the City may grant a leave of absence
without pay during which time seniority shall not accrue for so long as the employee is
unable to work, except that for a work related injury compensable under worker's compensation an
employee shall accrue seniority as set forth in Sections 14.6C and 14.7.
SECTION 14.613 ELIGIBILITY.
To qualify for such leave, the employee must report the illness, injury or inability to work
because of pregnancy as soon as the illness, injury or inability due to pregnancy is known and
thereafter furnish to the City a physician's written statement showing the nature of the illness, injury
or state of pregnancy and the estimated length of time that the employee will be unable to report for
work, together with a written application for such leave. Thereafter, during such leave, the employee
shall be required to furnish a current report from the attending doctor at the end of every sixty (60)
day interval.
SECTION 14.6C WORKER'S COMPENSATION.
If an employee is injured while performing his assigned duties, he shall be eligible for paid
injury leave not to exceed a total of three hundred and sixty-five (365) calendar days for any one
injury or accident. He shall be compensated in an amount equal to the salary rate he was making at
the time of the accident based on the salary ordinance.
All injuries must be reported in writing as soon as possible by the employee or his supervisor
in order to be eligible for injury leave and also the worker's compensation benefits as provided by
the City. The employee shall authorize the City's inspection of his medical records and advise the
department of any changes in his status.
Because the payments for worker's compensation benefits are not earnings subject to Federal,
State, and F.I.C.A. taxes, and the payments are excludable from earnings for pension fund
deductions, the Finance Department may pay for the injury leave in the following manner: (a) Each
bi-weekly pay period which occurs during the period of paid injury leave, the employee will receive
a check for worker's compensation benefits, the amount of which check shall be computed in
accordance with the rules and regulations of the Industrial Commission of Illinois. Nodeductions of
any kind shall be made from this payment; (b) In addition, for each biweekly pay period of paid
injury leave described above, the employee will receive a check in an amount equal to the difference
between the employee's regular bi-weekly salary and the amount paid as worker's compensation
benefits per (a) above. The salary paid per this check shall be subject to all applicable deductions and
withholding for various taxes. The withholding of Federal and State taxes and mandatory deductions
for pension funds, of course, take precedence over voluntary deductions such as credit union, or
union dues, etc.
SECTION 14.7 DISABILITY LEAVE.
If an employee becomes disabled either on or off the job and is disabled from performing his
duty and if the disability persists for one month or more, the permanent employee may be eligible to
receive disability benefits under 40 ILCS 5/4-101, et seq. Such disability shall be considered
disability leave and such employee may be granted a leave of absence from the City's service for the
length of disability. If it appears upon verification by at least three (3) competent
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medical authorities that the employee will be permanently disabled, he must apply for a disability
pension upon the request of his department or division head to the City Manager.
An employee shall not accrue benefits while on temporary or permanent disability leave in
excess of three hundred sixty-five (365) calendar days. No employee shall be allowed to return to
work without a written release from his attending physician. In the event an employee is
reinstated into active service pursuant to the above -referenced Illinois Statutes, and whereupon
assigned to duty the employee fails to report to work for five consecutive calendar days, then his
status as a municipal employee may beterminated.
SECTION 14.8 BENEFITS WHILE ON LEAVE.
Seniority, sick leave, vacation (or CTO, as the case may be) and employment credits shall not
accrue when an employee is on leave without pay, on disability leave or on injury leave in excess of
three hundred and sixty five (365) calendar days, except as per sections 14.6C, 14.7 and 16.3. Sick
leave, disability leave and injury leave are not to be taken concurrently; only one (1) of the three (3)
types may be taken at any one time. Any employee covered by this Agreement in violation of Article
VI of this Agreement will automatically forfeit any and all covered benefits that they may enjoy.
SECTION 14.9 LIGHT DUTY.
Light duty for worker's compensation cases will be provided in accordance with the treating
physician's restrictions. Light duty for personal injury may be made at the discretion of management
subject to work availability and physician's restrictions.
ARTICLE XV: WAGES
SECTION 15.1 GENERAL.
Effective January 1, 2021, pay ranges and pay steps for employees in the classifications of
Firefighter, -and -Fire Captain, and Battalion Chief shall be as set forth in the salary schedules attached
hereto as Appendix
_C. Pay ranges and pay steps for employees in the classifications of Firefighter and Fire
Captain shall be increased annually by the percentages indicated below:
January 1, 2022 2.25%
January 1, 2023 2.5%
Employees normally will progress from Step A to Step B at the end of one year's service, and
then progress through steps annually thereafter upon their anniversary date until Step E has been
reached. Upon completion of five (5) years of service and with one (1) academic year of Fire Science
courses (certificate) as provided for in Section 15.5, an employee will then progress to Step F in their
respective pay range. Upon completion of six (6) years of service and with an Associate's Degree in
Fire Science as provided for in Section 15.5, an employee will then progress to Step G in their
respective pay range.
Battalion Chiefs shall be paid at 24F, step G.
SECTION 15.2 NEW EMPLOYEES / MERIT INCREASES
The normal beginning rate for a new employee will be the minimum rate in the established
range for the class of position. However, the City Manager may, in special cases, authorize initial
appointment above the minimum. Incremental steps within established salary ranges are to provide
a means of recognizing outstanding performanceand continued good service. The City may grant, or
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fail to grant, such merit pay increases as it solely deems appropriate based upon employee
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performance. Non -merit factors such as Union activity, race, color or creed may not be considered
by the City in granting such increases.
SECTION 15.3 40-HOUR INCENTIVE.
As an incentive to volunteer for such positions, an employee (designated as Firefighter (80)
or Fire Captain (80)) who is 1) filling a 40-hour position and 2) assigned to the 40-hour schedule
shall receive, for so long as both 1) and 2) apply, a wage rate that is two and one-half percent (2
'/2%) above the rate established for shift firefighters (designated as Firefighter (106) or Fire
Captain (106)) in Appendix C.
SECTION 15.4 LONGEVITY PAY.
After five (5) continuous years of service, each employee covered by this Agreement shall
have the following amounts added to his base wages
Years ofService Increase
After 5 years
2%
After 10 years
4%
After 15 years
6%
After 20 years
8%
After 25 years
10%
*After 30 years
12%
Base pay shall be the bi-weekly salary from the official pay plan as referenced in Appendices
B and C of this Agreement for which the employee is eligible, excluding any other pay adjustment
or compensation provided.
Battalion Chiefs ha-ving 30 or- mer-"ccirrorcvacmnvcrsrci=viccwith rthe City -shall rrcccn�c-cc
120% increase as is ethe * . led for- above.
* Applicable to the rank of Battalion Chief only
SECTION 15.5 SEVERANCE PAY.
All permanent employees, upon retirement from the City service who are electing to retire
under the provisions of the Illinois Firefighters Pension Law because of length of service, shall be
entitled to severance pay equal to two (2) weeks actual salary at the time of retirement. This applies
to retirement only where City employees have met the requirements of the Illinois Firefighters
Pension Law. This is a one-time only benefit and credit will not be given for part- time or temporary
service. The City will compute severance pay on actual wages rather than base wages.
SECTION 15.6 PAYROLL DEDUCTIONS.
If the employee so desires, the Finance Department may make certain deductions from his
check. Among these are savings and payments to the credit union, United Way contributions political
action committee (PAC) contributions and additional withholding tax. All deductions must be
requested in writing, dated, and signed by the employee.
SECTION 15.7 DIRECT DEPOSIT.
All fire department members covered by this agreement shall have direct deposit for payroll
payments.
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SECTION 15.8 ACTING PAY.
A bargaining unit employee who works in a higher capacity for a minimum of three (3) hours
in such higher classification shall receive the rate of pay of the higher classification as acting pay
retroactive to the first hour of such consecutive duty time in the higher classification. The
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determination as to whether or not the employee has been acting in a higher capacity for three (3) or
more hours, and is thus entitled to acting pay, shall be made in accordance with present practice.
SECTION 15.9 APPROVED COLLEGE WORK.
The City shall provide an incentive for full-time employees covered by this Agreement to
obtain a level of education beyond that of a high school diploma and the minimum requirements for
the positions held by the employee.
Employees may not progress to Step F until completing one (1) academic year of Fire Science
courses concurrent with Department practice, and may not progress to Step G until obtaining an
Associate Degree in Fire Science from an accredited academic institution.
ARTICLE XVI: GROUP BENEFITS
SECTION 16.1 GROUP MEDICAL COVERAGE.
For employees covered by this Agreement, group medical coverage is available from a
provider selected by the City Manager, currently the Illinois Department of Central Management
Services' Local Government Health Plan. Four plans, which provide certain basic benefits and
comprehensive major medical benefits to age sixty-five (65) will be made available to permanent
full-time employees and their dependents; and to eligible retired employees under the age of 65 and
their dependents under the age of 65. Plans of medical coverage that are secondary coverage to
Medicare Parts A and B are available to retired employees at age 65 and their dependents at age 65.
Upon termination of employment for any reason other than retirement, the group coverage
shall cease as of the date of the termination of employment. Employees who have been placed on
temporary or permanent disability by the Fireman's Pension Fund, and employees who are on injury
leave (receiving Worker's Compensation Disability Payments) in excess of three hundred and sixty-
five (365) calendar days, may remain on the City's group medical plan at the employee's cost until
age sixty-five (65).
SECTION 16.2 PERMANENT FULL-TIME EMPLOYEES AND DEPENDENTS.
Each plan coverage month begins on the first day of the calendar month. Employees under
this Agreement will be eligible for the medical coverage on the first day that the employee
commences to work. An eligible dependent shall include the covered employee's spouse, eligible
dependent children, and civil union partner, as per the current plan provisions.
During the term of this Agreement, employees covered by this Agreement will contribute the
monthly amounts specified in Appendix H toward the premium cost of group medical coverage under
the City's plan. During the term of this Agreement, modifications to plan benefits, including but not
limited to changes in coverage, deductibles, co -pays and out-of-pocket maximum payments, may
occur as necessary to maintain plan solvency. Any such modification shall be subject to the
provisions of Section 16.8 of this Agreement.
SECTION 16.2A HEALTH SAVINGS ACCOUNT (HSA)
For employees who elect coverage under the "High Deductible Plan" the City will make a
contribution of $750 for single coverage and $1,500 for family coverage to a Health Savings Account
(HSA) for each plan year. City agrees that during the calendar year 2018, one half of the HSA
contribution shall occur in January and the other half shall be paid in July. For calendar years 2019
and 2020, HSA contributions shall only be made in July. Employees who elect coverage under a plan
other than the "High Deductible Plan" are not eligible for an HSA and no City contribution will be
made. For employees who switch from any other plan to the high deductible plan
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in January of 2018, the City shall make an additional contribution of $375 for single coverage and
$750 for family coverage to a Health Savings Account. This shall be a one-time option available
only during this limited time period.
SECTION 16.3 EMPLOYEES ON DISABILITY OR INJURY LEAVE.
Subject to the City's group coverage plan, an employee on disability leave may remain in the
group medical plan but the employee must pay the full employee premium, except for an in the line
of duty disability as noted below, and the full dependent's premium.
Subject to applicable provisions of Federal and Illinois state statutes an employee on injury
leave (worker's compensation leave) may remain in the group medical plan and the City will continue
to pay the employee's premium and the City's share of the dependent's premium as provided for in
Section 16.2, except where such leave exceeds three hundred and sixty-five (365) calendar days
(Section 16.1). Subject to applicable provisions of Federal and Illinois state statutes, if an employee
is disabled in the line of duty, the City will pay the employee -only premium so long as the disabled
employee is prevented from being gainfully employed elsewhere. If a disabled employee takes
employment elsewhere and is eligible to be covered by that employer's group medical plan, the City
premium payments for the employee shall cease.
SECTION 16.4 RETIRED EMPLOYEES AND DEPENDENTS.
A firefighter who is removed from the City's active payroll because of retirement as a
deferred pensioner, retirement from active service, or disability retirement, shall have such rights to
continued coverage under the City's group medical plan as are provided by State statute, currently
codified as 215 ILCS 5/367f. In addition, except as otherwise provided in Section
16.1 and/or Article XVII of this Agreement, the City will bear the cost of the total premium of the
employee only coverage to age sixty-five (65). Further, should any employee under the age of fifty
(50) opt for retirement after twenty (20) years or more of service with the City of Galesburg and who
also meets the service requirements for pension benefits under the provisions of the various City
pension plans, then that employee may remain in the City's medical plan at his own expense to age
sixty-five (65). If any covered person attains the age of sixty-five (65), be it the retired employee or
a dependent, then said employee or dependent is eligible for coverage secondary to Medicare as
described in the first paragraph of Section 16.1. That person at the age of sixty-five (65), be it the
retired employee or dependent, immediately becomes eligible for the coverage secondary to
Medicare and all other coverage is terminated in regard to that person.
SECTION 16.5 UNION AND MANAGEMENT LIABILITY.
The failure of any plan of medical coverage to provide any benefit for which it has contracted,
shall result in no liability to the City or to the Union, nor shall such failure be considered a breach by
the City or Union of any obligation undertaken under this or any other Agreement. However, nothing
in this Agreement shall be construed to relieve any plan of medical coverage from any liability it
may have to the City, Union, employee, or beneficiary of any employee. The terms of any contract
or policy issued by a plan of coverage shall be controlling in all matters pertaining to benefits
hereunder.
SECTION 16.6 RIGHT OF CONSULTATION.
A difference or conflict between any employee (or his covered dependents) and the plan of
coverage regarding claims or coverage shall not be subject to the grievance procedure provided for
in any collective bargaining agreement between the City and the Union. Any questions or concerns
involving claims or coverage shall be referred to the City Manager's office for clarification.
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SECTION 16.7 HEALTH BENEFITS ADVISORY COMMITTEE.
Two (2) members of Local #555 shall be allowed to sit in on all Health Benefits Advisory
Committee meetings. This will be a non -voting position, however, said employee will be allowed to
give his advice regarding proposed changes in the coverage of City employees. Further, the City shall
give proper notice to all members of the committee at least two (2) days prior to said meeting.
SECTION 16.8 ECONOMIC IMPACT NEGOTIATIONS.
In the event that premium costs increase or any coverage or benefit is decreased during the
term of this Agreement, the Union may elect to open the issue of medical coverage with the City, for
the purpose of good faith negotiations over the economic impact of any such change, by serving
notice on the City within thirty (30) days of such increase or decrease. Such negotiations shall
commence not later than fifteen (15) days after such notice is served.
This provision shall not preclude the City from, as may be deemed necessary, making changes
in benefits as provided in Section 16.2, changing service vendors, or passing on to employees their
share of premium increases except as otherwise provided for in Section 16.2. The fact of any such
change shall not be grieveable by the Union; nor shall the City be required to make changes
applicable only to firefighters in the City-wide medical plan. This provision is intended to afford the
Union the opportunity to negotiate in good faith with the City the economic impact of any such
change.
SECTION 16.9 GROUP DENTAL PLAN.
For employees covered by this Agreement, group dental coverage is available. A plan which
provides certain benefits is available to permanent full-time employees and their dependents. The
City will pay the employee's dental premium. The employee will pay for dependent coverage if
desired.
SECTION 16.10 I.R.C. SECTION 125.
The City will extend its I.R.C. Section 125 Plan to members of the bargaining unit, so long
as such plan continues to be authorized by the Internal Revenue Code.
SECTION 16.11 LIFE INSURANCE.
The City will provide $10,000 in term life insurance for each employee covered by this
Agreement.
ARTICLE XVII: RETIREE HEALTH SAVINGS PLAN
SECTION 17.1 ESTABLISHMENT.
The City shall establish a Retiree Health Savings Plan (RHSP) through the ICMA Retirement
Corporation ("ICMA-RC") and RHSP accounts shall be established for all employees. The City's
participation in the RHSP shall be in accordance with the terms and conditions of the RHSP
participation agreement.
SECTION 17.2 REGULAR CONTRIBUTIONS: NEW AND OPT -OUT EMPLOYEES.
Employees who are hired after November 25, 2009, shall be entitled to retiree medical
coverage by means of their participation in the RHSP. For each such new employee and opt -out
employee, the City shall contribute on or about the first payroll date in January ("the contribution
date") during each year of this Agreement, or upon the successful conclusion of an employee's
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probationary period, if later, $1,000 plus .25 percent (one -quarter of one percent) of annual salary as
of the contribution date.
SECTION 17.3 MATCHING CONTRIBUTIONS.
Each active employee covered under this agreement shall contribute via payroll deduction
$25 per month into his RHSP account; the City shall match the amount of each such contribution
by contributing $25 per month into the current employee's RHSP account.
SECTION 17.4 INCENTIVE CONTRIBUTIONS.
As a sick leave non-use incentive, the City will contribute, at the applicable rate of pay as of
the first pay period following the beginning of a calendar year, a contribution equal to 72 hours of
pay for any eligible shift employee (54 hours for a 40-hour employee) who does not use any sick
leave during the previous calendar year, a contribution equal to 48 hours of pay for any eligible shift
employee (36 hours for a 40-hour employee) who used one (1) day (24-hour day for a shift employee
or 8-hour day for a 40-hour employee) or less of sick leave use during the previous calendar year,
and a contribution equal to 24 hours of pay for any eligible shift employee (18 hours for a 40-hour
employee) who used more than one (1) but not more than two (2) days of sick leave (24-hour days
for a shift employee or 8-hour days for a 40-hour employee) during the previous calendar year. For
purposes of this Section, a one -day bereavement period shall not count as sick leave use and, for 40-
hour personnel only, up to four (4) hours of released time for routine doctor and dental appointments
do not count as sick leave use. In order to be eligible for such incentive contributions, the employee
must have at least thirty (30) days of sick leave in his sick leave bank.
SECTION 17.5 SAVINGS PROVISION.
It is the intention of the parties that the Retiree Health Savings Plan set forth in this Section
shall be administered through ICMA-RC as long as it is mutually agreed and legally permitted.
Should it occur that, because of circumstances beyond the control of the parties or in the exercise of
legally -mandated City prerogatives, the plan administered by ICMA-RC should be terminated, the
City agrees that the RHSP trust accounts maintained by ICMA-RC shall be transferred to a voluntary
employee beneficiary association (VEBA) plan established under Internal Revenue Code Section
501(c)(9), or the then legal equivalent thereof, and the City's contribution obligations under this
Section shall become VEBA contribution obligations. The VEBA to which such contributions are
made shall be one selected by mutual agreement of the parties upon notice by the City and the
opportunity to bargain over the selection, with such bargaining being subject to resolution by interest
arbitration in the event of a failure to agree.
ARTICLE XVIII: PENSIONS
During the term of this Agreement, employees shall continue to participate in the Firefighter's
Pension Fund in accordance with and subject to the provisions of the Statutes of the State of Illinois
now applicable or as they may hereafter be amended.
ARTICLE XIX: RESIDENCY
All employees are required, as a condition of their continued employment with the City, to
maintain their principal residences within a radius of twenty (20) miles, by straight-line radius and
not as determined by means of a surface streets and roads measurement from Galesburg City hall.
This residence requirement shall be construed to mean actual "in fact" living and residing within
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the area described herein. Any person appointed to a permanent City position shall become a resident
of the described area within thirty (30) days after the expiration of such employee's probationary
period if the employee is to be continued in the City's service.
ARTICLE XX: MISCELLANEOUS PROVISIONS
SECTION 20.1 ACCEPTANCE OF GIFTS.
No gift or favor given because of his employment with the City of Galesburg shall be accepted
by a City employee.
SECTION 20.2 DEFAULT ON PREMIUMS.
All medical plan premiums which are the sole responsibility of any current or retired
employee due the City must be submitted on a timely basis. Unless previous arrangements are made
and approved by the City, failure to pay such premiums may result in termination of coverage without
liability to the City.
SECTION 20.3 DRIVER'S LICENSE.
Employees designated by the City to drive firefighting equipment shall be required to obtain
and maintain an appropriate driver's license within thirty (30) days of employment. The City agrees
to provide equipment and reasonable training on work time to assist employees in obtaining such
driver's license. Employees will be allowed to take the driver's test during working hours at a time
designated by the City.
SECTION 20.4A SERVICE OF NOTICES.
Notices hereunder shall be deemed to have been adequately given if served by registered
mail upon the persons named below at the address indicated, unless otherwise notified in writing:
Notice to the Union shall be addressed to:
President, I.A.F.F., Local #555
150 South Broad Street
Galesburg, Illinois 61401
Notice to the City shall be addressed to:
Human Resource Manager
City Hall
55 West Tompkins Street
Galesburg, Illinois 61401
A basket will be placed in the Central Fire Station Duty Office for these notices and mail.
SECTION 20AB EMPLOYEE NOTICES TO EMPLOYER.
Employees shall notify their supervisor within seventy-two (72) hours or the next working
day, whichever occurs sooner, of any changes in address, telephone number or marital status. The
supervisor will inform the Human Resource Manager immediately of any such transactions in order
to update the central personnel records.
SECTION 20AC UNION NOTICE TO EMPLOYER.
The Union agrees to furnish the City with an up-to-date list of all of its officers and to
immediately notify the City of any changes thereto.
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SECTION 20.5 ORDERLY OPERATIONS.
The City may prepare, issue and enforce rules and safety regulations necessary for the safe,
orderly and efficient operations of the City, consistent with this Agreement.
SECTION 20.6 OUTSIDE EMPLOYMENT.
Permanent City employees may not carry on, concurrently with City employment, any private
business, undertaking or employment that affects the time or quality of their work, or which casts
discredit upon or creates embarrassment for the City government.
SECTION 20.7 PERSONAL USE OF CITY PROPERTY.
The use of City property for personal use is prohibited.
SECTION 20.8 PHYSICAL FITNESS.
It shall be the responsibility of each employee to maintain the standards of physical fitness
required for performing his job. Whenever a department or division head feels that the physical
condition of an employee is endangering his own health, or the safety of his fellow workers, the
employee may be requested to submit to a medical examination by a physician without expense to
the employee which shall only be for the purpose of determining his physical condition relative to
City employment.
The employees covered by this agreement shall be required to submit to the Physical Perform
anc e Test s e t forth belo w one e ea ch ye ar. All bargaining unit members are required to complete
this test and have their completion time validated by the Training Captain and a member of the City
Fire Management staff. The completion time shall remain confidential.
Bargaining unit members that complete the test in three minutes and 38 seconds (3:38) or less
shall receive an additional twelve (12) hours of CTO added to the annual allotment for the next year
to be scheduled after all regular vacation scheduling has been completed and subject to the
regulations of Article XIII (Consolidated Time Off) of this Agreement. A bargaining unit member
may choose to cash -in any or all of these twelve (12) hours of CTO during the next calendar year in
addition to the 96 hours of allowable CTO cash -in outlined in Section 13.4 of this Agreement.
Bargaining unit members who fail to complete the test, or whose completion time is in excess
of seven minutes (7:00) shall be required to complete the Physical Performance Test every three (3)
months until they reach a completion time below seven (7:00) minutes. If a bargaining unit member
fails to complete the in seven minutes or less in three successive quarters, that information will be
forwarded to the department physician to assist in recommendations to improve the employee's
fitness level. The failure of a bargaining unit member to complete the test in seven minutes or less
shall not be used in a punitive manner.
Testing shall be administered by the department and may be monitored by a Union
representative with the employee's consent. Testing shall be conducted in a time frame after annual
department physicals have been conducted, but prior to annual CTO scheduling.
City and the Union agree to discuss, with the intent of reaching agreement, adjustments to
these completion times which may be necessary after conclusion of the first year of testing. If the
parties fail to reach an agreement regarding adjustment of these times, either party may raise the issue
during negotiations for a successor to this Agreement.
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Galesburg Fire Department
Physical Performance Test
Required Gear
Full turnout gear (including gloves) with SCBA. Nomex hoods areoptional. Extrication gloves may
be worn in place of firefighting gloves.
Course Tasks and Rules
Task 1 - High-rise Stair -climb Evolution:
The course begins at the base of the stairs on the first floor of the burn tower with one (1) hand
touching the accordion hose and "on air". Time begins when the hose is raised to the shoulder. Carry
a 50' accordion section of 2 '/2" attack line to the fourth (41h) floor of the burn tower. Running up the
stairs and taking as many steps as possible is permitted. After reaching the
fourth (41h) floor, carry the hose (walking) toward the window and drop the hose in the designated
location.
Task 2 — Hoist Evolution:
With Hand -over -hand motion, pull a 50' rolled section of 2'/2" attack line attached to utility rope
to the fourth (4th) floor of the burn tower. Place the hose in the designated location just inside the
window opening. Walk back down to the first (1st) level of the burn tower making contact with each
step. After returning to the first (1st) level, walk to the chopping simulator located just outside the
opening to the burn tower.
Task 3 — Chopping Evolution:
Using a 9# dead -blow hammer, drive a length of railroad tie a distance of five feet (5'). You must
"strike" the tie. Hooking or dragging the tie will result in the assessment of a fifteen (15) second
penalty added to the total time. After driving the tie, drop the sledgehammer and walk a serpentine
path a distance of 140' to the next task.
Task 4 — 1 1/4" Hose Advance:
Pick up the nozzle and place it over the shoulder. Advance (walking) the 100' length of charged
1 1/4" hose a distance of 75', crack the nozzle and place it in the designated location. Walk 30' to the
next task.
Task 5 — Victim Rescue Evolution:
Lift the 145# dummy under the arms and drag it backwards a distance of 100' and place it in the
designated location. Total time ends at the completion of this task.
SECTION 20.9 RULES AND REGULATIONS.
All rules, regulations, and departmental orders shall be issued in writing to all bargaining unit
employees. The Employer and the employees agree to adhere to those rules, regulations and orders
unless and until they are changed inwriting.
SECTION 20.10 PRINTING OF THE AGREEMENT.
The City shall be responsible for the printing of twenty five (25) copies of this Agreement
and shall provide the Union an opportunity to proof the Agreement prior to printing. The cost of
printing the Agreement shall be shared equally by the parties. The City shall distribute one (1)
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copy to each bargaining unit member covered by this Agreement, and shall also provide each new
bargaining unit member with a copy within one (1) pay period within their date of hire. This
Agreement shall be printed by a Union printer of the City's choice, unless an alternative printing
arrangement is mutually agreed to by Local #555 and the City.
SECTION 20.11 MANNING LEVELS.
Minimum manning shall be as established by the Fire Chief s General Order #2 Manpower.
If the Chief decides to change the manning levels, he shall circulate a proposed new General Order
incorporating the change. If the union wishes to bargain over the change, it shall notify the Chief,
who shall then delay implementation of the changes for 30 days to allow for bargaining with the
union during that period. During bargaining, the union shall be provided with the reasons for the
change and the union shall have the opportunity to present alternatives to the change. After
consideration of proposed alternatives, the Chief may implement the change unless the union has
presented clear and convincing evidence that the change is unwarranted or unnecessary.
SECTION 20.12 TELEPHONE.
All employees shall be required as a condition of continued employment, to obtain and
maintain an operating telephone.
SECTION 20.13 VOTING TIME.
Employees shall be allowed the opportunity to vote in any federal, state, or local general
election during work hours.
SECTION 20.14 PERSONNEL RULES.
The City's Personnel Rules are not applicable to bargaining unit employees.
SECTION 20.15 ORIENTATION AND LAPEL PINS.
The Union will be allowed an opportunity to have a one (1) hour orientation during the first
(1st) week of employment with all new hires to explain the role of the Union and the benefits of
membership. Bargaining unit employees will be permitted to wear the I.A.F.F. Union lapel pin on
their uniforms at work in accordance with departmental rules.
SECTION 20.16 PROTECTIVE CLOTHING.
The employer shall provide protective clothing, and the employee shall continue to receive
station uniforms according to the current practice of the parties. Station uniforms will be provided
by the employer. The City shall make efforts to secure grant funding to provide for two (2) sets of
firefighting P.P.E. for all bargaining unit members to include but not limited to: bunker gear, nomex
hood, and gloves.
SECTION 20.17 CLASS A DRESS UNIFORMS AND STATION UNIFORM COMPONENTS.
Effective January 1, 2015, an employee who completes his probationary period after this date
shall be provided by the City with a Class A Dress Uniform, according to the current Department
specifications, at no cost to the employee. This uniform shall be provided within ninety (90) days
after the expiration date of the employee's probationary period. A shift Firefighter shall be provided
with an annual trade-in allowance of up to $250 for replacement of work shoes, belts, Class A uniform
upgrades and approved T or polo shirts upon submittal of receipts. Firefighters are required to buy
short pants.
For 40 hour employees, a clothing allowance of $400 will be provided.
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SECTION 20.18 REIMBURSEMENT FOR LOSS OF PERSONAL ITEMS
Employees covered by this agreement will be reimbursed for loss of personal items
(including but not limited to: gloves, eyeglasses, contact lenses, personal tools and uniforms)
destroyed or damaged in the line of duty in an amount not to exceed $250 per occurrence.
ARTICLE XXI: APPRENTICESHIP AND LIAISON OFFICER PROGRAM
The Union agrees to cooperate with the Employer in the Apprenticeship and Liaison Officer
Program. There shall be created an Apprenticeship and Liaison Officer Committee jointly established
by the Employer and the Union, with equal representation. This Committee shall be charged with the
responsibility of developing the guidelines for developing, implementing and administering such
programs.
The Committee shall administer the Liaison Program to effectuate the purpose of
development a corps of individuals from the community, representing industries, hospitals, financial
institutions and the like, to serve as liaison personnel to the Galesburg Fire Department in the event
of fire or other emergency at their facility. Such liaison officers will also be used by the Galesburg
Fire Department as an auxiliary firefighting unit in the event of a major disaster in the community.
Such persons will not be assigned to enter buildings or residences for the purposes of fire suppression,
but will be limited to perimeter work, assisting the firefighters in the event of such a major disaster.
They will be at all times under the direct supervision and control of the Chief of the Galesburg Fire
Department or his assignee. They will wear uniforms and protective clothing that is distinctive from
those of the bargaining unit members. Except in the case of such a major disaster, liaison officers will
not perform the duties of firefighters and their duties shall be confined to providing information and
other similar support services to the Galesburg Fire Department concerning their facilities. No such
liaison officer will be summoned except if needed in an advisory nature nor perform any duties of
any kind outside those of an advisory nature at the scene of a fire or similar emergency unless all
bargaining unit members have been called back for duty because of the emergency.
Apprentice firefighters will be trained and assigned according to the guidelines developed by
the Committee. Such persons shall be provided a uniform and protective clothing that is distinctive
from that used by the bargaining unit members. Due to their lack of experience, and the possibility
of injury to themselves, the public, and the bargaining unit members, apprentices will not be
permitted to enter a building or a residence that is on fire. Apprentices will not be paid for their
services and will not receive preferential treatment or consideration in the hiring process to become
a member of the classified firefighting service of Galesburg.
In the event of a dispute among Committee members that cannot be resolved, the parties agree
to refer the difference of opinion to a third party neutral for resolution, as per details and limitations
to be mutually agreed for inclusion as an addendum to the contract to include a dispute mechanism
for resolving cases of impasse positions of the Committee.
ARTICLE XXII: MAINTENANCE AND FUTURE DEVELOPMENT OF THE TRAINING
SITE
The Hawthorne Training Site shall be recognized as an integral part of the Galesburg Fire
Department facilities. Recognition of this therefore extends certain job responsibilities of bargaining
unit members to that facility, including:
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Maintains the Training Site's permanent structures and facilities to the effect o£ maintains
order and cleanliness of apparatus, tools, and equipment; sweeps and cleans or vacuums all floors
and carpets; cleans and keeps sanitary the bathroom and kitchen areas including toilets, lavatories,
showers, counters, cabinets, and appliances. Maintains order the cleanliness of classroom equipment
and instructional aids.
Maintains and performs minor repairs of firefighting equipment, vehicles, and apparatus
which may be stationed at the Training Site for training purposes.
Participates in the preparation, execution, and clean up operations arising from training
activities implemented by the Department for the benefits of offering training opportunities to
Department members together with other professional members or groups.
These duties and responsibilities arise from the conduct of regular Fire Department affairs
and training activities. Utilization of the training facilities by outside departments, agencies,
organizations, or affiliations will require their support in maintaining the order and cleanliness of
training site facilities and equipment utilized in the conduct of these outside activities.
The Employer agrees to accept the primary responsibility of maintaining the physical grounds
of the Training Site through its other departments by including the Training Site in its regular pattern
of grass mowing and snow removal at the Hawthorne Complex. Firefighters shall assist in grounds
upkeep by trimming grass, weeds, and brush in areas not easily accessible to large equipment.
Firefighters shall use snow blowers and other equipment provided by the Employer to clean
sidewalks and other areas not clearable by City plow trucks.
The City may add additional firefighting duties to the foregoing by serving notice of such
addition to the Union. This shall not prevent the Union from grieving the question of whether such
additional duties are related to firefighting.
Activities involved in the further development of the Training Site performed outside regular
duties as outlined under the Job Description (Appendix B) will be considered as voluntary
contributions by bargaining unit members.
The Union shall not interfere in any manner with the voluntary work of a bargaining unit
member as it relates to equipment, grounds or facilities.
ARTICLE XXIII: JOB DESCRIPTIONS
The job descriptions for bargaining unit members are set forth in Appendix B.
ARTICLE XXIV: SAVINGS CLAUSE
If any provision to this Agreement, or the application of such provision should be rendered
or declared invalid by any court action or by reason of any existing or subsequently enacted
legislation, by the State of Illinois or the United States of America, the remaining parts or portions
of this Agreement shall remain in full force and effect. The parties shall attempt to renegotiate in
good faith the invalidated provisions.
ARTICLE XXV: ENTIRE AGREEMENT
This Agreement supersedes and cancels all prior practices and agreements, whether written
or oral, unless expressly stated in the Agreement, as to those matters specifically stated in this
Agreement.
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ARTICLE XXVI: AMENDMENTS
This Agreement may be amended only by mutual written agreement of the parties. Such amendments
shall be lettered, dated, and signed by the parties and they shall constitute a part of this Agreement.
ARTICLE XXVII: TERMINATION
This Agreement shall be effective as of the day after the contract is executed by both parties
and shall remain in full force and effect until 11:59 p.m. on the thirty-first (31) day of December
2023. It shall be automatically renewed from year to year thereafter unless either party shall notify
the other in writing at least one hundred twenty (120) days prior to the anniversary date that it desires
to modify this Agreement. In the event that such notice is given, negotiations shall begin no later than
ninety (90) days prior to the anniversary date. This Agreement shall remain in full force and be
effective during the period of negotiations.
Resolution of disputes as to the terms of the successor agreement shall be in accordance with
the procedures of Section 14 of the IPLRA except that the impartial chairman of the arbitration panel
shall be selected in accordance with the procedures provided for the selection of an arbitrator
specified in Section 5.4 of this Agreement.
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APPENDIX A
AUTHORIZATION FOR I.A.F.F. UNION DUES AND ASSESSMENTS
I hereby authorize the Finance Department to deduct from my earnings the regular monthly dues,
and any annual assessments, uniform in dollar amount, in the amount certified by the Financial
Officer of the Union; and further authorize the remittance of such amounts to said local Union in
accordance with the currently effective agreement between the City of Galesburg and local Union.
This authorization is revocable by a notice in writing by certified mail to the Finance Department
with a copy to the said local Union.
I hereby waive all right and claim for said monies so deducted and transmitted in accordance with
this authorization and further and separately relieve the City, and department of the City, the Union,
and all their officers, representatives or agents from liability therefore.
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APPENDIX B
JOB DESCRIPTIONS
FIREFIGHTER - FIRE DEPARTMENT.
Under direct supervision, combats and extinguishes fire; protects life and property through
firefighting activities and the performance of hazardous tasks under emergency conditions and stress;
participates in a program of emergency medical services; assists in the routine maintenance of
department vehicles, apparatus, equipment, and physical facilities; receives training in methods and
techniques related to firefighting; participates in the fire prevention and protection program.
Responds to fire alarms; uses chemical extinguishers, bar, hooks, lines, axes, and ladders to
extinguish and/or prevent the spread of fire and protect lives and property; ventilates buildings, holds
hose nozzle and directs water streams; may evacuate individuals from the fire and administer first
aid to fire victims; participates in salvage and overhaul of equipment.
Drives and operates a pumper or ladder truck and/or rescue van; determines and takes most rapid
route to the scene of the fire; positions truck, operates truck controls to regulate pressure and an
amount of water flow or assure optimum of utilization of aerial ladders; distributes equipment from
the truck to other fire fighters; assists and supervises the reloading of the truck.
Connects hydrant to pumper truck; turns on hydrant, lays hose lines as directed, checks couplings,
and straightens hose.
Performs emergency rescue and provides emergency medical treatment in life -threatening situations,
including fires, accidents and illnesses; gives necessary immediate treatment to distressed victims
using life saving equipment; assures hospital and/or ambulance is contacted as required; may drive
emergency van. Employees shall secure certification as an Emergency Medical Technician
(minimum EMT or higher) within twelve (12) months of their date of hire and retain that certification
as a condition of employment.
Receives continuous training in firefighting methods, techniques and equipment; participates in
critique of firefighting operations after major fires; participates in the review of pre -fire plans for
schools, nursing homes and hospitals.
Maintains and performs minor repairs of firefighting equipment, vehicles and apparatus. Participates
in home awareness programs and Fire Prevention Week; provides tours of the
firehouse; gives speeches to civic and school groups and interprets fire programs to community
groups; may act as desk watch or historian at the fire station.
Prepares records and reports such as fire reports and equipment records; provides guidance,
instruction and training to other firefighters; may assist Training Instructor as required.
Cleans and maintains fire station facilities; operates offset printing equipment when assigned.
Firefighters shall continue to mow the grass at outlying stations and shall perform laundry duties
according to the current practice.
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With regard to snow removal from the apparatus aprons of fire department facilities, the Employer
agrees to have its snowplows clean as part of their regular pattern of snow removal in the City.
Firefighters shall use the snowplows, blowers, and other equipment provided by the Employer to
clean the sidewalks and other areas not clearable by the City's snowplow trucks. If a fire emergency
occurs, and it is necessary to clear an exit path for Fire Department vehicles, bargaining unit members
agree to do so.
The City may add additional firefighting duties to the foregoing by serving notice of such addition
to the Union. This shall not prevent the Union from grieving the question of whether such additional
duties are related to firefighting.
The Union shall not interfere in any manner with the voluntary work of a bargaining unit member as
it relates to equipment, grounds or facilities.
Firefighters shall perform the duties of a superior officer as assigned. Firefighters shall perform other
duties as assigned or required.
FIRE CAPTAIN - FIRE DEPARTMENT.
Any firefighter promoted to Fire Captain shall maintain EMT or higher certification. Under direction,
functions as station commander during an assigned shift for an outside firehouse or serves as an
administrative aide; supervises an on -going program of facility and equipment maintenance and
directs and participates in the containment and suppression of fires; conducts training programs;
prepares and maintains a variety of records and reports.
Supervises all activities at an outside fire station for an assigned shift; directs staff in an on -going
program of vehicle, equipment and facility maintenance; conducts in-service training and drills of
subordinates in firefighting methods and techniques; maintains discipline, evaluates performance and
abilities of staff.
Supervises subordinates and participates in the containment and suppression of fires; determines best
method of extinguishing fires; directs the operation of pumping equipment, laying of hose lines,
rescue of individuals, ventilation of buildings, etc.; directs work of firefighters or assists in their
direction when relieved by a superior officer.
Directs staff and participates in home awareness and other fire prevention programs.
The City may add additional firefighting duties to the foregoing by serving notice of such addition
on the Union. This shall not prevent the Union from grieving the question of whether such additional
duties are related to firefighting.
The Union shall not interfere in any manner with the volunteer work of a bargaining unit member as
it relates to equipment, grounds or facilities.
Prepares records and reports of fires, and station and staff activities; recommends and substantiates
need for the purchase of new vehicles or equipment.
Serves as administrative aide; prepares, coordinates and maintains a variety of records and reports,
such as time and pay records, personnel records, fire inspection reports, fire loss reports, station work
activities, and supplies and equipment inventories; reviews building plans and assures compliance
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with Fire Codes; coordinates releases to the media; may assist in the preparation of the budget
proposal and prepares statistical information to evaluate existing or proposed programs.
Serves as training instructor for an assigned shift; teaches scheduled classes in firefighting
techniques, equipment, methods and practices; coordinates or conducts special training programs;
prepares related reports.
Assumes responsibility for acting as Battalion Chief in the absence of the superior. Performs other
duties as required or assigned.
BATTALION CHIEF - FIRE DEPARTMENT
GENERAL DESCRIPTION
This is a full time, shift assigned management position working a 24-hours on / 48-hours off schedule. Under the direction of
the Fire Chief this position is responsible for planning, organizing, supervising, and directing activities of employees on an
assigned shift, often through a subordinate supervisor (Captain). These activities include fire suppression; training;
maintaining equipment, supplies, and fire stations; pre -planning for fires; implementing departmental and City personnel
policies; educating the public, and conducting fire inspections. Incumbent is responsible for the welfare of personnel in their
command and civilians during incidents. The position requires a broad knowledge of fire department administration, modern
firefighting, and fire prevention methods and techniques in making proper determinations on varied work problems. Work is
reviewed through submission of reports and through discussions and conferences with the Fire Chief.
ESSENTIAL FUNCTIONS
Assists the Fire Chief in the development and implementation of goals, objectives, policies, procedures, and priorities of
operations.
Assumes Incident Command or otherwise functions in a leadership role for fires or other significant incidents or emergencies.
Confers, coordinates, and works with other Shift Commanders, other city departments and personnel, and, as necessary,
coordinates with other fire agencies.
Plans, administers, coordinates, executes, supervises, and delegates activities of fire suppression and rescue, training,
medical emergencies, and fire inspections and investigations.
Makes strategic decisions concerning fire suppression and medical response including directing, coordinating and supervising
companies during emergency operations.
Assigns and supervises the work of Firefighters engaged in the maintenance of equipment and grounds at the fire stations
during shifts.
Makes personnel decisions, including assignments, schedules and recommendations for discipline, in coordination with the
Fire Chief.
Supports and coordinates training needs.
Coordinates personnel and station activities throuL-h the supervision of the Fire Chief.
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Writes, reviews, and creates accurate records including daily, monthly, and yearly reports.
Supervises tests performed on fire hydrants, fire apparatus, and fire hose.
Supervises and assigns pre -fire planning.
Enforces and trains emDlovees on Citv and departmental DOlicies.
Responsible for the conduct, efficiency, and discipline of personnel assigned to shift.
Responsible for evaluation and critiaue of maior incidents.
Monitors shift personnel sick leave, time trades, and consolidated time off (CTO) in cooperation with current departmental
practices.
Record all departmental activities that occurred during the shift.
Investigate any complaints received during the shift.
Responsible for coordination and continuity between shifts while maintaining a positive work environment and
demonstrating knowledge of sound people skills in carrying out the mission of the department.
Other duties as assigned.
PHYSICAL REQUIREMENTS
Strength and mobility to operate a motor vehicle and take command at an incident or emergency scene.
See in close and distant environmental surroundings.
Stand or sit for short or extended periods of time.
Immediately and without warning exert oneself physically over short and extended periods of time.
Maintain hand/arm steadiness and make skillful, coordinated movements with the arms, hands, and fingers.
Hold arms up and make coordinated movements for long periods of time.
Hear and understand conversations in a quiet and noisy environment, as well as ability to tell where a sound is coming from
and discriminate between sounds.
Ability to hear and speak to communicate in person, before groups, and over the telephone and radio.
Work outside in various temperature and climate conditions for both short and extended periods of time.
WORKING CONDITIONS
Work requires attendance at meetings at various sites within and away from the City.
Must be able to work extended shifts or be called back in emergency situations.
Position requires employee to be on 24-hour call.
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APPENDIX C
2021 Sworn Fire Employee Hourly Pay Schedule
Classification
Step A
Step B
Step C
Step D
Step E
Step F
Step G
40-hour/week Firefighter *
25.18
26.44
27.77
29.16
30.61
32.15
33.77
53-hour/week Firefighter
18.54
19.46
20.44
21.46
22.53
23.64
24.84
40-hour/week Fire Captain *
27.77
29.16
30.61
32.15
33.77
35.43
37.21
53-hour/week Fire Captain
20.44
21.46
22.53
23.64
24.84
26.08
27.39
*includes 2.5% staff position incentive
Note: Step F requires a Fire Science Certificate and Step G an Associate Degree in Fire Science
Upon the effective date of this amended agreement, the following shall be the pay scale:
2023 Sworn Fire Employee Hourly Pay Schedule
Classification
Step A
Step B
Step C
Step D
Step E
Step F
Step G
40-hour/week Firefighter *
25.18
26.44
27.77
29.16
30.61
32.15
33.77
53-hour/week Firefighter
18.54
19.46
20.44
21.46
22.53
23.64
24.84
40-hour/week Fire Captain *
27.77
29.16
30.61
32.15
33.77
35.43
37.21
53-hour/week Fire Captain
20.44
21.46
22.53
23.64
24.84
26.08
27.39
53-hour/week Battalion Chief
--
--
--
--
--
--
33.24
*includes 2.5% staff position incentive
Note: Step F requires a Fire Science Certificate and Step G an Associate Degree in Fire Science
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APPENDIX D
LAYOFFS
If during the life of this Agreement, the City reasonably determines that layoffs are necessary due
to a lack of work or of funds, it shall provide a thirty (30) day notice to the Union to the effect that
it will lay off employees. If either party desires to reopen for negotiations the proposed layoffs or
the effects thereof, including the issues of work schedules or work assignments, the party seeking
negotiations shall service notice upon the other party within ten (10) calendar days from the date
that the 30-day notice is served on the union. If either party serves notice upon the other of a desire
to reopen for negotiations in accordance with this Appendix D, the parties shall meet at reasonable
times for a period of sixty (60) days, or longer if mutually agreed in writing, in an effort to reach
agreement on the issues presented by the notice(s) of desire to reopen. If neither party serves notice
of a desire to reopen, the City may proceed with layoffs at the end of the 30-day notice period.
Layoffs shall be conducted in accordance with provisions of Section 9.7.
If the Union has served notice of a desire to reopen regarding layoffs, and no agreement is reached
during the 60-day negotiations period, the Union may invoke such impasse procedures are available
to it under applicable law. Interest arbitration, should it be demanded by the Union, shall be
conducted on an expedited basis, with no more than sixty (60) days elapsing between the demand
for arbitration and the arbitration award, unless extended by mutual agreement of the parties in
writing or by ruling of the arbitrator. The City agrees that it will not implement layoffs pending
receipt of an arbitrator's award issued in compliance with the terms of this Appendix D.
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APPENDIX E
EMT TRAINING
Where practicable, the necessary training to prepare employees to take EMT -or higher certification
examinations and to meet the requirements for maintaining EMT -or higher certification will be
provided on duty, without loss of pay, by and through the Galesburg Fire Department, subject to
reasonable Department rules regarding training, attendance, and testing.
Overtime shall be paid in accordance with Section 7.3 of this Agreement.
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APPENDIX F
DRUG AND ALCOHOL TESTING
It being the desire of the parties to protect the safety of the public and other employees, yet safeguard
the rights of individual employees, the parties agree that drug and alcohol testing shall be conducted,
as follows:
1. The City may order individual employees to submit to breathalyzer, blood or urine
tests to determine the presence of alcohol and/or blood or urine tests to determine the
presence of drugs where the City has reasonable suspicion to believe the individual
employee is then under the influence of alcohol or controlled substances. The City shall set
forth in writing to the employee at the time the order to submit the testing is given, the basis
for such reasonable suspicion, including all objective facts and reasonable subjective
observations and conclusions drawn from those facts.
Reasonable suspicion will be based upon the following:
A Observable phenomena, such as direct observation of use and/or the physical
symptoms of impairment which might result from using or being under the
influence of alcohol or controlled substances; or
B. Information provided by an identifiable third party which is reasonably believed
reliable. The identity of the third party shall not be disclosed except when
considered relevant to an appeal of a grievance or any disciplinary action.
C. Any and all accidents/injuries incurred while on duty that, in the non-grieveable
judgment of the Fire Department supervisor in charge of accident review and
reporting, are likely to be determined to have resulted in property damage of
$1,000 or more or that require immediate treatment by a medical professional.
2 Employees ordered to submit to drug and alcohol tests shall promptly comply with
the order, whether or not they believe that reasonable suspicion for the order exists. Refusal
to submit to such tests may result in appropriate disciplinary action. Employees who submit
to such tests shall not be deemed to have waived or otherwise impaired their rights to grieve
or otherwise contest any aspect of the testing as may be provided by law or this Agreement.
The City shall present each employee, prior to issuing the order to test, this Agreement and
the policy of the City concerning drug and alcohol abuse.
3. The City agrees that its testing procedure for the presence of drugs or alcohol shall
conform to the following:
A Use only a licensed clinical laboratory to test body fluids or materials for alcohol
or drugs;
B. Establish a chain of custody procedures for both sample collecting and testing that
will ensure the integrity of and of each sample and test result;
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C. Collect a sufficient sample of the same body fluid or material to permit for an initial
screening, a confirmatory test and a sufficient amount to be set aside and reserved
for later testing; if requested by the employer;
D. Collect all samples in such a manner as to preserve the individual employee's right
to privacy, ensure a high degree of security for the sample and its freedom from
adulteration. Proper testing may be conducted to prevent the submission of a false
or adulterated sample;
E. Confirm any sample that tests positive in the initial screening for alcohol or drugs
by use of gas chromatography, with mass spectrometry or an equivalent
scientifically accurate and accepted method that provides quantitative data about
the detected alcohol or drug metabolites;
F. Provide the employee tested with an opportunity to have an additional portion of
the same sample tested by a licensed testing facility of his own choosing;
G. Require that the clinical laboratory report to the City positive result only in the case
where both the initial and confirmatory test results are positive as to the same
sample;
R Provide each employee tested with a report of the results of each drug or alcohol
test that includes the types of tests conducted, the results of each test, the detection
level used by the laboratory, and any other information provided to the City by the
laboratory.
Ensure that all positive samples are maintained for a period of not less than 120 days
to permit additional testing at the election of the Employer or the employee.
Testing procedures for all breath, blood and urine samples for alcohol and other
prohibited drugs and intoxicating compounds shall be in compliance with applicable
sampling procedures and shall employ approved evidentiary instruments as required
by Il. Adm. Code 20 IL. Adm. Code 1286.
Alcohol Standards: The parties agree to allow the City of Galesburg to administer
breathalyzer tests by a trained technician on a properly calibrated breathalyzer to
preliminarily determine reasonable suspicion for alcohol impairment by the
employee while on duty. A blood alcohol reading on a breathalyzer administered as
required under this Article of .01 or higher shall be considered a positive test. A
confirmatory test shall be based upon a follow up blood test using the procedures
required by this Article.
The parties agree that there shall be no random, periodic or mass testing of employees
for alcohol or drugs. Employees shall have the right to grieve the basis for the order
to test, accuracy of the tests, the consequences of the test and any alleged violation
of this Agreement.
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4 Should a grievance concerning such testing be sustained, the arbitrator shall have
the authority to fashion an appropriate remedy, including but not limited to expungement of
records, a prohibition against using information concerning the test or results thereof inany
future employment decision, and the posting of appropriate notices. It is understood that
employees' legal rights that may exist outside this Agreement concerning drug and/or
alcohol testing are not limited or in any manner abridged herein and they may pursue the
same as provided by law. This Agreement notwithstanding. The City agrees to indemnify and
hold harmless the Union for and against any claims, demands or any liability that may arise,
reasonable costs and attorney's fees included, as a result of any testing conducted by the
City.
5. All discipline in situations involving a positive confirmed test shall be administered
as specified herein:
A. First Positive: Except in extreme situations, in the first instance that an employee
tests positive on the confirmatory test, and where there are no other City or
Department rule violations, the employee may be subject to a suspension not to
exceed five (5) work days. The foregoing limit on suspension is conditioned upon
the employee agreeingto:
a. Undergo appropriate treatment as determined by the physician(s)
involved, up to and including a physician of the City and/or the City's
EAP Coordinator.
b. Discontinue use of illegal drugs or abuse ofalcohol.
c. The employee agreeing to authorize persons involved in counseling,
diagnosing and treating the employee to disclose to the City the
employee's progress, cooperation, drug and alcohol use dangers
perceived in connection with performing job duties and completion
or non -completion oftreatment.
d Complete the course of treatment prescribed, including an "after care"
group for a period of up to twelve (12)months.
e. Agree to submit to random testing during hours of work during the
period of "after care", and for a period of twelve (12) months
following the period of "after care" and
£ Agree that during this last chance period in (5) above, if the employee
tests positive again, the employee may beterminated.
B. Employees who do not agree to the foregoing shall be subject to discipline up to
and including termination.
C. Second Positive: After two (2) violations of this policy, the employee shall
be discharged from employment.
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Upon being convicted of the sale, distribution, manufacture or transfer of an illegal
drug, or the illegal sale, distribution, manufacture or transfer of a controlled
substance, or felony possession of a controlled substance or any other illegal drug by
an employee, an employee shall be immediately dismissed.
Upon being convicted of misdemeanor possession of any illegal drug or controlled
substance, an employee will be subject to disciplinary action up to and including
dismissal.
6. Voluntary Request for Assistance. Employees are encouraged to voluntarily seek
treatment, counseling and/or other support and assistance for an alcohol or drug related
problem. If such voluntary assistance is sought by the employee before the employee
commits rule violations connected with drug/alcohol abuse and/or before the employee is
subjected to for cause testing under this policy, there shall be no adverse employment action
taken against an employee who voluntarily seeks assistance and successfully completes a
substance abuse program. When voluntary assistance is requested under this policy, the
employee may use the City's Employee Assistance Program to obtain referrals, treatment,
counseling and other support and all such requests shall be treated as confidential pursuant
to the City's normal procedure in the operation of its Employee Assistance Program.
Employees participating in EAP shall comply with the following requirements:
A The City attorney shall be notified of the employee's entry in the EAP. Such
information shall be held confidential subject to the employee's compliance with
the conditions and agreements established for EAP participation;
B. The EAP conditions shall include a requirement that the employee be subject to
random testing during treatment;
C. During the period of treatment, the employee shall be required to obtain a fit for
duty statement from a physician who shall provide to the Administrator of the EAP.
If the employee is determined to be fit for duty, the statement shall be held in
confidence. If found not fit, the City shall be notified by the Union President.
1. If the employee fails to comply with any agreements or conditions for
participation in the EAP, the City shall be notified by the
Administrator of the EAP.
2. This employee will be required to submit to random testing for a
period of twelve (12) months following the successful completion of
treatment. Any further positive drug and alcohol testing may result in
termination.
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APPENDIX G
COMPONENTS OF CTO
Category
Year 0
Year 7
Year 14
Year 22
Current Allocations
Vacation (a)
144
192
240
288
Personal Day
24
24
24
24
Holiday Time (b)
67.2
67.2
67.2
67.2
Christmas Prem Hol (c)
12
12
12
12
Total
247.2
295.2
343.2
391.2
New PTO Hours
248
296
350
400
Change to 40Hour conversion:.07547
187
223
264
302
(a) Vacation includes 8 hours for birthday for shift employees
(b) Holiday time includes hours previously known as comp time
(c) 12 hrs in CTO instead of added to wages as Premium Holiday P
BENEFIT CONVERSION PROCEDURE.
Employees who may be reassigned from a 53-hour work week schedule to a 40-hour work week
schedule, or vice -versa, shall have their accumulated compensatory time leave hours, vacation
leave hours, (or CTO hours, as applicable) and sick leave hours converted on the following basis:
1. New 40-hour Per Week Employees - To determine the equivalent benefit hours for new
40-hour per week employees, multiply the employee's shift schedule accumulated benefit
hours times a conversation factor of times a conversion factor of .7547.
2. New Shift Employees - To determine the equivalent benefit hours for new shift schedule
employees, multiply the employee's 40-hour per week accumulated benefit hours times a
conversion factor of 1.325.
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I_1=10191E47
Health Insurance Contribution Rates
City of Galesburg Employee Health Plan
City of Galesburg Employee Health Plan
City of Galesburg Employee Health Plan
MonthlyPremiums 2021
Monthly Premiums 2021
Monthly Premiums2021
High Deductible plan
PPO plan
PPO+ plan
Fire Union
EmpPays City Pays Total
Fire Union
EmpPays City Pays
Total
Fire Union
Emp Pays City Pays
Total
Single
per pay
Emp + 1
per pay
Family
per pay
$45.96 $604.72 $650.68
$22.98 $302.36 $325.34
$150.70 $1101.30 $1252.00
$75.35 $550.65 $626.00
$332.18 $1327.88 $1660.06
$166.09 $663.94 $830.03
Single
per pay
Emp + 1
per pay
Family
per pay
$118.64 $619.48
$59.32 $309.74
$326.88 $1092.64
$163.44 $546.32
$489.32 $1388.12
$244.66 $694.06
$738.12
$369.06
$1419.52
$709.76
$1877.44
$938.72
Single
per pay
Emp + 1
per pay
Family
per pay
$121.36 $666.22
$60.68 $333.11
$342.30 $1172.14
$171.15 $586.07
$513.26 $1486.82
$256.63 $743.41
$787.58
$393.79
$1514.44
$757.22
$2000.08
$1000.04
Premiums & Contributions include medical, prescription drug, dental & vision benefits for each plan as defined in the benefits booklet
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RATIFICATION
Executed this day of , 2021, after ratification by the Union membership and after receiving approval by the City
Council.
CITY OF GALESBURG, ILLINOIS I.A.F.F. LOCAL NO. 555
City Manager/Date
Witness/Date
Witness/Date
GALESBURG FIREFIGHTERS ASSOCIATION
President/Date
Vice President/Date
Vice President/Date
Treasurer/Date
Recording Secretary/Date
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Agreement
Between
City of Galesburg
And
I.A.F.F. Local No. 555
Galesburg Firefighters' Association
January 1, 2021, through December 31, 2023
(Amended by the agreement of the parties, effective on the day of 2023 when passed and executed
by the City of Galesburg City Council )
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AGREEMENT
This Agreement, entered into this day of January 2021, by and between the City of Galesburg, Illinois (the
"City") and LOCAL 555, GALESBURG FIREFIGHTERS ASSOCIATION (the "Union"):
PREAMBLE
WHEREAS, the City has voluntarily endorsed the practices and procedures of collective bargaining
as a fair and orderly way of conducting its relations with certain of its full-time employees insofar as
such practices and procedures do not interfere with the City's right and obligation to operate
effectively in order to best serve the City and its residents, and to make clear all basic terms upon
which such relationship depends; and
WHEREAS, it is the intent and purpose of the parties to set forth herein their entire agreement
covering rates of pay, wages, hours of employment and all other conditions of employment; and to
provide the procedure for the prompt and peaceful settlement of grievances respecting the terms of
this agreement;
NOW, THEREFORE, in consideration of the mutual promises and agreements herein contained, the
parties do mutually promise and agreeas follows:
ARTICLE I: RECOGNITION
SECTION 1.1 UNION RECOGNIZED.
The City voluntarily recognizes Local 555 of the I.A.F.F. as the bargaining agent for the
purpose of establishing the wages, hours, and terms and conditions of employment, for all non-
exempt, full-time, permanent employees (those employees scheduled to work more than 32 hours
per week) who are in the classification of Firefighter, Fire Captain, and Battalion Chief, but excluding
supervisory, confidential, or exempt employees and all elected officials or officers of the City.
SECTION 1.2 CLASSIFICATION NOT GUARANTEED.
The classifications or job titles used above are for descriptive purposes only. Their use is
neither an indication, nor a guarantee that these classifications or titles will continue to be utilized by
the City, except as governed by applicable Illinois StateStatute.
SECTION 1.3 NEGOTIATIONS.
Each party shall be permitted to have six (6) individuals sit on the negotiating committee
including a labor attorney, if any. Not more than two (2) members of the Union's negotiating team
shall be released from duty with pay at any one time.
SECTION 1.4 NEW CLASSIFICATIONS.
The City shall notify the Union of its decision to implement any and all new classifications
pertaining to work of a nature performed by employees in the bargaining unit. If the new
classification is a successor title to a classification covered by the agreement and the job duties are
not significantly altered or changed, the new classification shall become a part of this agreement. If
the job duties of the new classification are significantly altered or changed, and the Union
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notifies the City of a desire to meet within ten (10) days of its receipt of the City's notice, the parties
will then meet to negotiate concerning inclusion of the proposed classification in this Agreement.
SECTION 1.5 INTEGRITY OF BARGAINING UNIT.
Unless there is an extreme emergency, as defined by the Illinois Compiled Statutes, the City
will not assign firefighting, fire prevention or EMS work normally performed by employees in the
bargaining unit to any other employees. This provision shall not apply where there are not sufficient
bargaining unit employees willing or available to perform the work in question.
ARTICLE II: UNION RIGHTS
SECTION 2.1 DUES DEDUCTIONS.
While this Agreement is in effect, the City will deduct bi-weekly the regular union dues and/or
assessments for each employee in the bargaining unit for whom there is on file with the City a
voluntary effective check -off authorization in the form set forth in Appendix A to this Agreement.
The amounts so deducted shall be forwarded each pay period to the appropriate Officer of the Union.
The Union may change the fixed uniform dollar amount which shall be considered the regular union
dues once each year during the life of this Agreement. Assessments may only be deducted once each
year during the life of this Agreement. The Union will give the City thirty (30) days notice in writing
of any such change in the amount of uniform Union dues to be deducted or of any assessments to be
deducted.
SECTION 2.2 UNION INDEMNIFICATION.
The Union shall indemnify, defend, and save the City harmless against any and all claims,
demands, suits or other forms of liability and for all legal costs that shall rise out of or by reason of
action taken or not taken by the City in properly complying with the provisions of this Article. The
Union agrees to refund to the City any amount paid to the Union in error on account of this dues and
assessment deduction provision within ten (10) days.
SECTION 2.3 UNION ACCESS.
One Union representative may have access to the premises of the City in order to helpresolve
a serious dispute or problem. In order to receive access, the representative must provide notice to the
appropriate City representative and make arrangements not to disrupt the work of employees on duty.
The representative may visit with employees if such visit does not disturb the work of any employee
who may otherwise beworking.
SECTION 2.4 CITY BULLETIN BOARDS.
The City will make available appropriate space for the posting of official Union notices of a
non -political, non -inflammatory nature, subject to the reasonable approval of Human Resources The
City shall also make available reasonable space in a non-public area of the work site for the Union
to mount its own bulletinboard.
ARTICLE III: MANAGEMENT RIGHTS
SECTION 3.1 MANAGEMENT RIGHTS.
Except as specifically limited by the provisions of this Agreement, the City possesses the sole
right and authority to operate and direct the employees of the City and its various departments in all
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aspects, including, but not limited to, all right and authority exercised by the City prior to the
execution of the Agreement, to include, but not limited to: the right to determine its mission, policies,
and to set forth all standards of service offered to the public; to plan, direct, control and to determine
the operations or services to be conducted by employees of the City; to determine the methods,
means, and number of personnel needed to carry out the department's mission; to direct the working
forces; to hire and assign or to transfer employees within the department for other related functions;
to promote, suspend, discipline, or discharge, as per applicable Illinois State Statute or pursuant to
the exercise of the City's Home Rule authority; to layoff or relieve employees due to lack of work or
funds, to make publish and enforce rules and regulations; to introduce new or improved methods,
equipment or facilities; to contract out for goods and services; to schedule and assign work; to
establish work and productivity standards; to assign overtime; and, to take any and all actions as may
be necessary to carry out the mission of the City and its departments in situations of civil emergency
as may be declared by the City Manager or acting City Manager, according to Illinois Compiled
Statutes, provided that no right enumerated in this Agreement shall be exercised or enforced in a
manner contrary to or inconsistent with the provision of this Agreement, as directed by the City
Manager.
SECTION 3.2 DETERMINATION OF AUTHORITY.
The Mayor and the City Council of the City have the sole authority to determine the purpose
of the mission of the City and the amount of budget to be adopted.
Should an emergency be declared according to the terms hereof, the Mayor or the City
Manager shall advise the local President of the Union or the next highest Officer of the Union of
the nature of theemergency.
SECTION 3.3 AUTHORITY FOR APPOINTMENTS.
Authority to make appointments to all positions in the City service, except those of City Clerk,
Deputy City Clerk, City Treasurer, Deputy City Treasurer, and uniformed personnel (except the
Chief of the Fire Department and the Chief of the Police Department), is vested in the City Manager,
or his designee, as per applicable Illinois State Statute or the exercise of the City's Home Rule
powers.
Before being given an original appointment as a Firefighter, each employee shall undergo a
thorough examination by a physician designated by the City, and no one shall be so employed unless
the examining physician certifies that he or she is physically able to perform the duties required by
his or her position.
ARTICLE IV: NON-DISCRIMINATION
SECTION 4.1 EMPLOYMENT POLICY.
Neither the City nor the Union shall discriminate against any employee covered by this
Agreement in a manner which would violate any applicable federal or state laws because of race,
creed, color, national origin, disability, age, sex, veteran's status, genetic information, or sexual
orientation.
SECTION 4.2 AGE REQUIREMENT.
All employees shall be retired upon attaining age seventy (70) but may continue employment
to December 31 following the end of the fiscal year after the employee's seventieth birthday.
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SECTION 4.3 EMPLOYEE DISCRIMINATION.
Neither the City nor the Union shall interfere with the right of employees covered by this
Agreement to become, or not become members of the Union, and there shall be no discrimination
against any such employees because of lawful Union membership or non- membership activity or
status.
SECTION 4.4 RESPONSIBILITY OF UNION.
The parties acknowledge that the Union, as the exclusive representative of the members of the
bargaining unit in accordance with Section 6(d) of the Illinois Public Labor Relations Act, has the
following responsibilities and authority as to administering grievances filed pursuant to Article V
(Grievance Procedure) of this Agreement:
Labor organizations recognized by a public employer as the exclusive representative or
so designated in accordance with the provisions of this Act are responsible for
representing the interests of all public employees in the unit. Nothing herein shall be
construed to limit an exclusive representative's right to exercise its discretion to refuse
to process grievances of employees that are unmeritorious.
SECTION 4.5 GENDER.
Wherever the male gender is used in this Agreement, it shall be construed to include equally
both male and female employees.
ARTICLE V: GRIEVANCE PROCEDURE
SECTION 5.1 DEFINITION.
A grievance shall be defined as a dispute arising between the parties concerning a violation or
alleged violation of this Agreement.
SECTION 5.2 TIME LIMIT AND INFORMAL MEETING.
An employee who has a proposed grievance must request an informal meeting within ten(10)
City business days of the date the employee knew, or should have known, of its occurrence. The
notice shall be hand delivered to the employee's immediate supervisor and his union. The Fire Chief,
or his designee, shall provide an informal meeting for the employee to meet and discuss the proposed
grievance. The City shall notify the Union of this informal meeting. The employee's union
representative shall attend. If the matter is not resolved to the satisfaction of the employee, the
employee shall have ten (10) business days to file a grievance after the City gives the employee a
written response.
SECTION 5.3 PROCEDURE.
Step 1. An employee and his union representative having a grievance must meet with his
immediate supervisor for a simple direct decision, if possible. If "Step 1" does not resolve the
grievance, the immediate supervisor will issue his written answer to the grievance within seven (7)
City business days. Nothing in this agreement prohibits the Union from filing a grievance on a
member's behalf.
Step 2. If the grievant desires to further process the grievance, it shall be referred in writing
to the Fire Chief, or his designee, within seven (7) City business days of receipt of the "Step 1"
response. The Fire Chief, or his designee, shall meet with the grievant and his union representative
within seven (7) City business days of receipt of the referral. The Fire Chief, or his
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designee, shall issue his written answer to the grievance within ten (10) City business days of receipt
of the grievance referral.
Step 3. If the grievant desires to further process the grievance, the grievance may be referred
in writing to the City Manager, or his designee, within seven (7) City business days of the receipt of
the "Step 2" response. The City Manager, or his designee, shall meet with the grievant and/or his
representatives within seven (7) City business days of receipt of the referral. The City Manager, or
his designee, shall issue a written answer to the grievance within ten (10)City business days of receipt
of the grievance referral. If the Fire Chief, or the City Manager, appoints a designee under this
Section, the designee shall not be the same supervisor who issued the prior written answer at the
previous step, provided, however, that the informal meeting provided for in Section 5.2 does not
prohibit any supervisor from participating in the later grievance procedure steps.
SECTION 5.4 ARBITRATION.
Step 4A. If the grievance is not settled in accordance with the foregoing procedure, the Union
may refer the grievance to binding arbitration within ten (10) business days after the receipt of the
Step 3 response. The parties shall attempt to agree upon an arbitrator within five (5) business days
after receipt by the Employer of the notice of referral. In the event that the parties are unable to agree
upon an arbitrator within five (5) days, they shall immediately jointly request the Federal Mediation
and Conciliation Service (FMCS) to submit a panel of seven (7) arbitrators who are members of the
National Academy of Arbitrators and who are residents of Illinois, Indiana, Iowa, Wisconsin,
Missouri, or Michigan.
Either party may reject one (1) entire panel. Both the Employer and the Union shall have the
right to strike three (3) names from the panel. The parties shall alternately strike a name from the list
until there is one name remaining. The order of striking shall be determined by a coin toss. The
arbitrator shall be notified of his selection by a joint letter from the Employer and the Union
requesting that he set a time and place, subject to the reasonable availability of the Employer and the
Union representative. All arbitration hearings shall be held in the City of Galesburg, Illinois, unless
the parties mutually agree otherwise.
Step 4B. Arbitrator's Authority: The arbitrator shall act in a judicial, not legislative, capacity
and shall have no right to amend, modify, nullify, ignore, add to or subtract from the provisions of
this Agreement. He shall only consider and make a decision with respect to the specific issue
submitted and shall have no authority to make a decision on any other issue not so submitted to him.
The arbitrator shall be without power to make a decision contrary to or inconsistent with or modifying
or varying in any way the application of laws or rules having the force or effect of law. The arbitrator
shall submit his written decision within thirty (30) days of the close of the hearing or the submission
of briefs by the parties; whichever is later, unless the parties agree to a written extension thereof. The
decision shall be based solely upon his interpretation of the meaning and/or application of the express
terms of this Agreement to the facts of the grievance presented. A decision rendered consistent with
the terms of this Agreement shall be final and binding.
Step 4C. Arbitrator's Decision: The decision of the arbitrator may be enforced, at the
insistence of either party or of the arbitrator, in the Circuit Court for Knox County, Illinois. The
commencement of a new fiscal year after the initiation of arbitration procedures under this
Agreement, but before the arbitrator's decision, or its enforcement, shall not be deemed to render a
dispute moot, or to otherwise impair the jurisdiction or the authority of the arbitrator of the Circuit
Court or the decision of either. At any time the parties may, by mutual written agreement, amend or
modify an arbitrator's decision. The arbitrator's decision shall be reviewable by the Circuit Court
only for the reasons the arbitrator exceeded his authority or that the order was procured by
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fraud, corruption or other similar or unlawful means as set forth in the Illinois Uniform Arbitration
Act, 710 ILCS 511, et seq. The pendency of such proceedings for review shall not automatically stay
the order of the arbitrator.
Step 4D. Failure to Process in a Timely Manner: If a grievance is not appealed to the next
step within the time limits set forth or during a mutually agreed written extension, the grievance shall
be deemed settled on the basis of the Employer's last answer. If the Employer does not answer a
grievance or an appeal thereof within the specified time limits, the Union may elect to treat the
grievance as denied at that step and immediately appeal the grievance to the next step, if any. The
time limits set forth throughout the procedure shall be in effect except as to those grievances
involving the Department's action in the case of a disciplinary suspension, discharge, or layoff from
work, when the grievance shall be filed by the end of the employee's next duty day after the
employee, or the Union knew of the action. Time limits for the processing of any grievance may be
extended at any time by the written mutual agreement of the parties.
Step 4E. Arbitration Costs: The fee and expenses for the arbitrator's services shall be borne
equally by the Employer and by the Union. Each party shall be responsible for compensating its own
representatives and witnesses and purchasing its own copy of the written transcript; however, the
cost of the arbitrator's copy shall be borne equally by the parties.
Step 4F. Compensation: One Union representative shall be allowed time off from duty with
pay to investigate and process grievances. Such time shall not exceed one hour per step except in the
case of extenuating circumstances.
ARTICLE VI: NO STRIKE AND NO LOCKOUT
SECTION 6.1 NO STRIKE.
The Union and the employees covered by this Agreement recognize and agree that the
rendering of services to the community cannot, under any circumstances or conditions, be withheld,
interrupted, or discontinued, and that to do so would endanger the health, safety and welfare of the
inhabitants of the City. Therefore, during the term of this Agreement, neither the Union nor its agents
or any employee, for any reason, will authorize, institute, aid, condone, or engage in a slowdown,
work stoppage, strike, or any other interference with the work or statutory functions or obligations
of the Employer. During the term of this Agreement, neither the Employer nor its agents for any
reason shall authorize, institute, aid, or promote any lockout of employees covered by this
Agreement.
SECTION 6.2 UNION RESPONSIBILITY.
In the event of a violation of Section 6.1 of this article, the Union agrees to notify all local
officers and representatives of their obligation and responsibility for maintaining compliance with
this Article, including their responsibility to remain at work during any interruption which may be
caused or initiated by others, and to encourage employees violating Section 6.1 to return to work.
SECTION 6.3 PENALTY.
The Employer may move to discharge or discipline any employee who violates Section 6.1.
The Union will not resort to the grievance procedure on such employee's behalf to contest any
disciplinary action the City may impose but may grieve the issue of whether Section 6.1 was violated.
The Union agrees that the City has the right to deal with any such strike activity by the above
measures, including suspension without pay on any, some, or all of the employees participating
therein, depending on the individual facts of each alleged violation.
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SECTION 6.4 MANAGEMENT RESPONSIBILITY.
Nothing contained herein shall preclude the Employer from obtaining judicial restraint and
damages in the event of a violation of this Article.
ARTICLE VII: HOURS OF WORK AND OVERTIME
SECTION 7.1 NO GUARANTEE.
This article is intended to define the normal hours of work and to provide the basis for the
calculation and payment of overtime. It shall not be construed as a guarantee of hours of work per
day, or per week, or of days of work per week.
SECTION 7.2 NORMAL WORK WEEK/WORK DAY.
The normal day for employees covered by this Agreement shall consist of twenty-four (24)
consecutive hours on -duty followed by forty-eight (48) consecutive hours off -duty and such
additional time as may, from time to time, be required in the judgment of the City, according to the
remaining provisions thereof.
The annual average weekly hours of work shall normally not exceed 53 hours per week. Such
average annual hours of work shall be accomplished by scheduling a Kelly Day (one 24-hour shift
off) every 18th on -duty shift, or an average of 6.75 Kelly Days per year. Kelly Day rotations initially
were based on seniority by shift. New employees will be inserted into vacant slots created when
members retire or are no longer a part of the bargaining unit because of promotion. Kelly Days are
fully tradable in accordance with Section 7.9 of this Agreement.
Kelly Days shall be scheduled by the Fire Chief or his designee in such a way as to eliminate
FLSA overtime (overtime paid solely as a function of the regular work schedule). This shall be
accomplished by assigning each firefighter, by seniority by shift to an individual 27-day FLSA work
cycle to begin halfway through the duty day of the first day of the cycle. As a result, each Kelly Day
will consist of the last 12 hours of the first of two consecutive FLSA work cycles and the first 12
hours of the second such cycle, reducing each firefighter's regular hours worked to no more than 204
hours in each 27-day work cycle during the course of the work year.
The workweek for forty (40) hour personnel shall be forty (40) hours per week with no more
than five (5) workdays in a seven (7) dayperiod.
SECTION 7.3 OVERTIME.
Overtime at 1.56 times the employee's regular rate of pay (annual salary divided by 2756 hours
per year for shift employees or divided by 2080 hours for 40-hour employees) will be paid for all
authorized time worked, as verified by the employee's supervisor, in excess of twenty-four (24) hours
in a work day for shift employees, or in excess of eight (8) hours per work day for forty (40) hour
employees, when such time is required to be worked by the City.
SECTION 7.4 CALL-BACK PAY.
Any employee that is called back on his CTO or regular day off or time off, including holidays
and Kelly Days, will receive a minimum of two (2) hours pay of overtime pay.
SECTION 7.5A CALL-BACK AND ROTATION OF OVERTIME FOR SHIFT STAFFING.
Overtime shall be distributed among eligible members -in an equitable manner on the
principle that the last person to accept an offer to work overtime will -be the last person to whom
overtime is offered.
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1. Duty Officers shall schedule and maintain the unified overtime roster for all eligible members.
2. Overtime for shift staffing shall be consolidated into a unified roster of all 53 hour bargaining
unit members.
3. Members physically present on duty for the shift in need of overtime personnel for the time
period in need are exempt from being offered or accepting overtime assignments.
4. Eligible members for overtime assignments shall be those that are not physically present on duty
for the time period in need with the exception, but not limited to: those on approved leaves
(military, jury duty, sick, disability), worker's compensation, or light duty.
5. When twenty-four (24) consecutive hours of overtime are required to be worked on a shift,
overtime may be split so as to provide two (2) blocks of overtime of twelve (12) hours
each. Overtime scheduling shall be accomplished by allowing members to choose the full twenty-
four (24), or whichever twelve (12) hour block they prefer.
6. All minimum staffing overtime assignments shall be filled prior to any additional overtime
assignments.
a) Independence Day fireworks standby, physician appointments, and/or on -duty educational
standby are examples that shall be assigned after all staffing overtime assignments have been
filled.
b) Discretion may be deferred to the Union President/designee for discussion between the Duty
Officer for special/unusual overtime circumstances.
7. Members shall only move to the bottom of the unified overtime list once the member has
accepted and worked a minimum of 12 hours of overtime, or requests to move to the bottom of the
overtime list.
8. If, after all members eligible to accept overtime assignments have been contacted — or attempted
to be contacted — and have not accepted the overtime assignments, the Duty Officer shall offer
unfilled overtime assignments to members that have already accepted any overtime. Members on
Kelly days and/or CTO during the overtime assignment shall be contacted as a last step prior to
moving to mandatory overtime.
9. After all members eligible to accept overtime assignments have not accepted the scheduled
overtime, the least senior member physically on -duty on their native shift day shall be mandated to
work the remaining overtime assignment. If additional overtime assignments must be filled by
mandatory overtime, the next member with the least seniority physical on -duty shall be mandated
to work the remaining overtime assignment, and so forth.
10. The Duty Officer shall keep a record of all members required to work a mandatory overtime
assignment including name, hours worked, date, and times.
11. No member shall be mandated to work an additional overtime assignment until all other
available members physically on -duty from their native shift have been mandated to work an
overtime assignment.
12. All approved time off, sick leave, or disability/light-duty shall excuse any member from
enforcement of mandatory overtime assignments.
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13. All overtime assignments are tradable as outlined in Section 7.9.
14. Any unscheduled additional staffing overtime assignments that may occur (sick leave call -in,
sick leave on -duty, on -duty injury, etc.) shall be initiated by discretion of the duty officer, so long
as all eligible members are contacted until such overtime assignments are accepted.
15. Section 7.5A in its entirety shall be subject to change once the Chief and Local 555 President
have agreed upon adjustment language to fit the parameters of scheduling overtime within the
Department scheduling software and technology.
16. With respect to overtime available due to a Battalion Chief s absence, the offer of each such
instance of overtime will first be made to the other Battalion Chiefs and, if they decline, the
overtime shall be filled by the current overtime practices.
SECTION 7.6 REST PERIODS.
All employees shall receive two (2) thirty (30) minute rest periods, one in the morning and one in the
afternoon, as per current Department practice. The rest periods shall be granted by the supervisor as
he deems appropriate to minimize work disruptions. During work beyond the normal day, employees
shall receive their breaks in the same intervals as described above.
SECTION 7.7 MEAL PERIOD.
All shift firefighters shall be granted two (2) meal periods during each work shift, as per current
Department policy. Forty (40) hour employees shall receive one (1) such meal period.
SECTION 7.8 FAIR LABOR STANDARDS ACT.
The Employer agrees to comply with the provisions of the Fair Labor Standards Act (F.L.S.A.) and
the relevant Department of Labor rules as currently enacted or hereinafter amended, so long as the
same shall be in effect.
SECTION 7.9 TIME -TRADING.
Bargaining unit employees may trade time, tours of duty and Kelly Days with other employees of
the same rank or one rank higher or lower, subject to the following conditions:
1. The trading of time is done voluntarily by the employees and not at the request of the
Employer.
2. The trade is not made for reasons related to the Employer's business operations, but is due
to the employee's desire or need to attend to a personal matter. Time must actually be worked back
(or donated as per condition #9 below) and not paid monetarily except in the case of duty relief paid
directly by the Union to the stand-by for attendance at conventions, seminars, or other events as
approved by the Fire Chief.
3. The minimum number of hours traded equals two (2) hours. The Department will allow
stand-bys of an hour or less from 0630-0730 and from 0730-0830 hours with the approval of the Duty
Officer.
4. Battalion Chiefs may only trade with other Battalion Chiefs or a Captain who is otherwise
qualified to challenge the Battalion Chief exam.
5. The time trade must be in writing on the request form and signed by all parties involved in
the time trade.
6. Once the trade is approved, the signing parties become fully responsible for the newly traded
and approved time to be worked. If an employee then fails to be at work or supply a suitable
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replacement within a reasonable time prior to the assigned work schedule, that employee (the most
recently approved to work the designated time) will be docked for the missed hours of work at his
normal rate of pay. The City will not be responsible for tracking time trades as to who owes whom
time and takes no responsibility for requiring individuals to pay time back beyond what was approved
on the approved request form.
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7. All trading is subject to the reasonable approval of the Battalion Chief or the shift
supervisor, as per the policies of the Fire Chief.
8. Employees working on an approved time trade shall be allowed to request and use leave on
the "foreign" shift under the normal guidelines for time off.
9. Kelly Days can only be traded for Kelly Days and only within the same shift.
10. In extenuating circumstances (i.e. long-term illness/injury), as determined by the City,
where an individual employee has been forced to exhaust all his leave benefits and is unable to work,
other employees may voluntarily work for the absent employee on a pay -back or donation basis for a
period not to exceed 120 days. Such a "time trade" will not be mandated by the City and the City
bears no responsibility for insuring that time is paid back by the absent employee. All other rules
apply including #5 and #7 as stated above.
ARTICLE VIII: SAFETY
SECTION 8.1 COMPLIANCE WITH LAWS.
The City agrees to comply with all laws applicable to its operations concerning the safety of
its employees covered by this Agreement. All such employees shall comply with all safety rules and
regulations established by the City. The City agrees to take all reasonable steps to insure the safety
of all employees during their working hours.
SECTION 8.2 UNSAFE CONDITIONS.
If an employee has justifiable reason to believe that his safety is in danger due to an alleged
unsafe working condition, or alleged unsafe equipment, he shall inform his supervisor who shall have
the responsibility to determine what action, if any, should be taken.
SECTION 8.3 LABOR-MANAGEMENT MEETINGS.
Representatives of the Union, not to exceed three (3) in number, and the City shall meet at
mutually agreed upon times to discuss matters of mutual concern. The party requesting the meeting
shall prepare and submit an agenda to the other party one (1) week prior to the scheduled meeting. It
is to be clearly understood that these are, in fact, meetings and not "negotiations." If a written agenda
cannot be developed, then no meeting will be held. Allegations of an unsafe working condition or
equipment will not be acceptable unless substantiated in writing as to dates, times and witnesses
involved. The requirement that there be a prompt resolution to safety disputes is of utmost concern to
the City of Galesburg.
ARTICLE IX: SENIORITY
SECTION 9.1 DEFINITION.
Seniority shall, for the purpose of this Agreement, be defined as departmental seniority,being
an employee's length of continuous service since the last date of hire with the City in a position
covered by this Agreement.
SECTION 9.2 APPLICATION OF SENIORITY.
In the application of seniority and ability in promotions or the filling of permanent openings
in classifications, seniority shall be the determining factor when, among employees involved, as
fairly determined by the City, the qualifications, skill and ability to perform the work is relatively
equal.
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SECTION 9.3 TERMINATION OF SENIORITY.
Seniority and the employment relationship may, at the City's discretion, be terminated when
an employee (a) quits, or (b) retires, or is retired, or (c) is laid off as per State Statute and refuses the
recall notice or (d) is discharged. The parties agree the following reasons, among others, constitute
cause for discharge when an employee (a) is absent for two (2) consecutive workdays without
notifying the City, or (b) is laid off and fails to notify the City Manager's office of his intention to
return within five (5) City business days after receiving notice of recall, or who fails to return at the
designated time, or (c) does not report to work within forty-eight (48) hours after the termination of
an authorized leave of absence.
SECTION 9.4 PROBATIONARY PERIOD - NEW EMPLOYEES.
All new employees and those hired after loss of seniority shall be considered probationary
employees until they complete a probationary period of one (1) year. During this probationary period
the employee shall not be represented by the Union as regards to discipline or discharge of the
employee but is eligible to be a member of the Union after ninety (90) days of employment. The
probationary period is to be used to test further the ability of the employee to perform the required
duties of the position successfully. If the employee fails to meet the required standards of
performance, he may be dismissed.
SECTION 9.5 SENIORITY ROSTER.
The City shall maintain a seniority roster noting the date of hire and current classification for
each bargaining unit employee. The Union shall be provided with a copy of the seniority roster on or
about January 1 of each succeeding year. Any objections to the seniority roster as provided shall be
reported in writing to the City Manager's office within fifteen (15) work days of the date of the
deliverance of the seniority roster or the roster shall stand approved as given.
SECTION 9.6 SAME DAY HIRES.
Seniority shall be computed from the date of hire. In the event of a layoff, if more than one
person is hired on the same day, then that person occupying the higher position on the original
appointment list shall have greater seniority.
SECTION 9.7 LAYOFF AND RECALL.
The City, at its discretion, shall determine whether layoffs are necessary. Layoffs shall be for
a lack of work and/or lack of funds. If it is determined that layoffs are necessary, employees will be
laid off in the following order: (a) probationary employees in their original probationary period, and
(b) in the event of further reductions in force, employees will be laid off in the inverse order of their
departmental seniority, as governed by Illinois State Statute.
Employees who are laid off shall be placed on a recall list as specified in the Illinois State
Statutes. If there is a recall, employees who are still on the recall list shall be recalled in the
inverse order of their layoff.
Employees who are eligible for recall shall be given two (2) weeks notice of recall and notice
of recall shall be sent to the employee by certified or registered mail with a copy to the Union,
provided that the employee notify the City Manager's office of his intention to return within five (5)
City business days after receiving the notice of recall. The City shall be deemed to have fulfilled its
obligations by mailing the recall notice by registered mail, return receipt requested, to the mailing
address provided by the employee, it being the obligation and responsibility of the employee to
provide the City Manager's office with his latest mailing address.
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SECTION 9.8 RESIGNATIONS.
In order to resign in good standing, a probationary or permanent employee shall give at least
two (2) weeks notice in writing of his intention to resign. No employee may take time off during the
last two (2) weeks of his employment unless reasonably approved prior to the notice of intention to
resign. In addition, an employee who resigns voluntarily within one (1) year of having been hired by
the City shall be required to repay the cost of tuition at the Firefighter II Academy (currently, $2,750).
The City Manager is given the discretion of waiving the provisions of the notice and/or repayment
requirement should unforeseen circumstances warrant.
ARTICLE X: FILLING OF VACANCIES
SECTION 10.1 VACANCIES
For the purpose of this Article, a vacancy is created when the City determines to increase the
work force or when any of the following personnel transactions or events occur as to an incumbent:
terminations by retirement, resignation or discharge, promotions, demotions, or death.
SECTION 10.2 FILLING OF VACANCIES.
All vacancies covered by this Agreement shall be filled in accordance with provisions of the
Municipal Code, 65 ILCS Ch. 10.2.1-4, the rules of the Board of Fire and Police Commissioners or
the Fire Department Promotion Act 820(D), 50 ILCS 742(D) as applicable.
SECTION 10.3 PROMOTED EMPLOYEES.
In the case of a promotion, the rate of the promoted employees will be adjusted to the first step
in the new range.
SECTION 10.4 PROMOTIONS.
Promotions to the rank of Captain and Battalion Chief (so long as those ranks continue to exist
in the Galesburg Fire Department) shall be conducted in accordance with the provisions of the Fire
Department Promotion Act, 50 ILCS 742 (hereinafter, the "Promotion Act"), as amended, and the
Rules and Regulations of the Board of Fire and Police Commissioners of the City of Galesburg
(hereinafter, "the Board"), to the extent that such Rules and Regulations are consistent with the
provisions of the Promotion Act. Except where expressly modified by the terms of this Article,
promotional procedures shall be consistent with the Promotion Act.
SECTION 10.5 EXAMINATION COMPONENTS AND SCORE.
The final promotional examination scores for promotion to the ranks of Captain and Battalion
Chief within the Galesburg Fire Department shall be determined as follows:
Component
% of Total Score
Maximum Points
Seniority
10 %
10
Education/Military Credits
20 %
20
Oral Interview
15 %
15
Written Examination
20 %
20
Departmental Evaluations
10 %
10
Assessment Center
25 %
25
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SECTION 10.5A SENIORITY.
Seniority is to be determined as of the date the written examination is given and will be
calculated as follows: one-half (1/2) point per year for each full year of service as a full-time
firefighter with the Galesburg Fire Department, up to a maximum of ten (10) points.
SECTION 10.5B EDUCATION/MILITARY CREDITS.
A candidate for promotion must submit his or her claim for education/ military credits with
proof thereof to the Board three (3) weeks prior to the date set for the written examination. The
maximum number of points shall not exceed twenty (20) in total.
Candidates for promotion shall be awarded points for education/military credits based upon the
following schedule, which is divided into four categories. A candidate shall be awarded the highest
point value from each of the categories and point totals from the four categories will then be
aggregated to constitute the candidate's total education/military credit score.
IA Bachelor's Degree and Military Points
Bachelor's Degree — any discipline* 3.5
Military preference points (65 ILCS 5/10-2.1-11) up to 3.5
113 Specific Degrees Points
Associate's Degree, Fire Science, Public Administration or Emergency Management* 2
Bachelor's Degree, Fire Science, Public Administration or Emergency Management* 3
Master's Degree, Fire Science, Public Administration or Emergency Management * 4.5
To be eligible, degree must have been obtained from education institution duly accredited by
a recognized accrediting agency, e.g., NorthCentral.
IA and 113 constitute Category 1. Only one of the point value sources in Subcategories IA
and 1B may be claimed, and the combination of I and I is limited to a maximum of eight 8 points,
or forty 40 percent of the total ascertained merit points awarded. E.g., Military preference from IA
and Bachelor's Degree, Fire Science from 113 will produce 6.5 points; Military preference from IA
and Master's Degree, Fire Science from 1B will produce 8.0 points.
2 Fire Officer Certifications (includes Provisional Certifications) Points
Certified Fire Officer I/Company Fire Officer — for Captain test only 5 (25%)
Certified Fire Officer II/Advanced Fire Officer — for Battalion Chief test only 5 (25%)
3 Specific Job Related Certifications Points
Fire Apparatus Engineer 1 (5%)
Vehicle/Machinery Operation/Roadway Extrication Specialist 1 (5%)
4 Other Certifications and/or Committee Membership or Service Points
(Maximum of 6 points (30%))
Haz Mat Technician A 1
Haz Mat Technician B
Hazardous Materials Technician (equivalent to HazMat Tech A & B) 2
TRT Operations (all 4 disciplines)/ or equivalent 1
TRT Technician (all 4 disciplines)/ or equvialent 1
Fire Investigation (all 3 modules) 1
Fire Arson Investigator 1
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Fire Pension Board Member (minimum of 3 years) .5
Union Executive Board Member (minimum of 3 years) .5
2% Foreign Fire Tax Board Member (minimum of 3 years) .5
Note: Once awarded, merit points will apply for the duration of an employee's tenure.
SECTION 10.5C ORAL INTERVIEW.
The Oral Interview shall be competitive and consist of questions related to and associated
with the performance of the duties for the position sought.
SECTION 10.51) WRITTEN EXAMINATION.
The written examination shall be competitive, shall consist of questions derived from the
reading materials assigned and from the Department's current policies and procedures. The questions
shall be related to and associated with the performance of duties for the position sought.
SECTION 10.5E DEPARTMENTAL EVALUATIONS
Departmental Evaluations shall be conducted in two (2) parts: a management evaluation and
a peer evaluation. The individual candidate's scores for each of these two (2) separate evaluation
types shall be collected by the Fire and Police Commissioners, totaled, and presented as one (1)
candidate score for Departmental Evaluations. The maximum score for Departmental Evaluations is
ten (10) points. The processes for the evaluations shall be as follows:
1. Management Evaluations The management staff evaluations shall be a subjective
evaluation by the GFD Chiefs including the filled positions of Fire Chief, Deputy Chief, and Battalion
Chiefs. These points will be determined in a special meeting in the Fire Chief s office prior to the
written exam component. An observer (a Fire and Police Commissioner or alternate) shall attend the
meeting. An alternate observer shall not be a department member and shall be approved by both the
Fire Chief and the union. The observer shall have no input into the scoring but will act to guarantee
the points are awarded in an equitable manner among the Chiefs. Each Chief shall independently
rank his top ten (10) Captain candidates (or fewer if there are less than 10 candidates) from 10-1.
Each Chief will independently rank his top five (5) Battalion Chief candidates (or fewer if there is
less than 5 candidates) from 5-1. Candidates not in the top 10 for Captain promotion and top 5 for
Battalion Chief promotion will receive a score of zero (0). The individual Chiefs' scores will be
totaled, the candidates ranked, and the promotional points awarded as follows:
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Captain Candidates
Rank Promotional Points
1
5.0
2
4.5
3
4.0
4
3.5
5
3.0
6
2.5
7
2.0
8
1.5
9
1.0
10
0.5
Battalion Chief Candidates
Rank Promotional Points
1 5.0
2 4.0
3 3.0
4 2.0
5 1.0
In the case of a tie score, the candidate with the higher seniority will be ranked higher.
Candidates not in these rankings will receive zero (0) points for the Management Staff Evaluation
component of the promotional process. If fewer than the allotted number of candidates are available,
the points will be assigned as above to the required ranking number.
2 Peer Evaluations The peer evaluations shall be a subjective evaluation by the non-
management (Chiefs) roster of the Galesburg Fire Department, excluding probationary employees.
A form will be established for each rank listing all the candidates challenging the promotional
process. Prior to the written test component, each evaluator will use the aforementioned form to
independently rank his top ten (10) Captain candidates (or fewer if there are less than 10 candidates)
from 10-1. Each evaluator will independently rank his top five (5) Battalion Chief candidates (or
fewer if there is less than 5 candidates) from 5-1. Candidates for promotion may evaluate themselves
as they see fit within the rankings. Candidates not in the top 10 for Captain promotion and top 5 for
Battalion Chief promotion will receive a score of zero (0). The Fire and Police Commission will
compile and total the individual evaluator scores, rank the candidates, and award the promotional
points as follows:
Captain Candidates
Rank
Promotional Points
1
5.0
2
4.5
3
4.0
4
3.5
5
3.0
6
2.5
7
2.0
8
1.5
9
1.0
10
0.5
Battalion Chief Candidates
Rank Promotional Points
1 5.0
2 4.0
3 3.0
4 2.0
5 1.0
In the case of a tie score, the candidate with the higher seniority will be ranked higher.
Candidates not in these rankings will receive zero (0) points for the Peer Evaluation component of
the promotional process. If fewer than the allotted number of candidates are available, the points will
be assigned as above to the required ranking number.
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SECTION 10.5F ASSESSMENT CENTER.
The parties agree to the use of an assessment center in the promotional process. A committee
comprised of members of the Board of Fire and Police Commissioners, Fire Command Staff and the
union, will create bid specifications for use in selecting a qualified vendor for the Assessment Center.
The assessment center will be conducted following the awarding of points for seniority,
education/military credit, oral interview, written exam, management staff evaluation, and peer
evaluation components of the promotional process.
The number and choice of exercise as well as the scoring weight given to each exerciseused
in the assessment center will be determined by the approval of the parties.
The parties agree to use an independent assessment service as provided in the Fire Promotion
Act (50 ILCS 742/1 et seq.)
The Fire Department Deputy Chief or Battalion Chief in charge of Training shall assist the
assessment service provider with information regarding department rules, regulations, policies, and
procedures in the formulation of exercise components. Scoring will be conducted solely by the
assessment service evaluators and provided to the Fire and Police Commission.
SECTION 10.5G SEQUENCE OF TESTS.
The points to be awarded each candidate for promotion for seniority, education/military
credit, oral interview, written exam, and departmental evaluations shall be totaled and posted by the
Fire and Police Commission. Candidates with a cumulative score of less than 45 points on these
elements will be eliminated from the testing process and will not be allowed to challenge the
assessment center testing process.
SECTION 10.5H TOTAL SCORE.
A candidate's total score shall consist of the combined point totals awarded for seniority,
education/military credit, oral interview, written examination, management staff evaluation, peer
evaluation, and assessment center. Candidates shall take rank upon a promotional eligibility register
in the order of their relative excellence as determined by their total score. In the event of a tie score,
the placement of the tied candidates on the eligibility list shall be determined by departmental
seniority in rank. A candidate who fails to achieve a minimum total score of seventy (70) will not be
placed upon the final promotion eligibility list. All promotions shall be made in rank order, from top
to bottom in accordance with the FDPA, 20(D).
SECTION 10.5I PREREQUISITES.
While candidates may test and be placed upon a final promotional eligibility list without the
following prerequisites, a candidate for promotion to the position of Fire Captain must, as of the time
that a vacancy occurs have served as a full-time paid firefighter for a period of three (3) years and
attained certification as Firefighter III. A candidate for the position of Battalion Chief must, as of the
time that a vacancy occurs, have served a minimum of two (2) years as a Galesburg Fire Department
Fire Captain and attained certification as a Fire Officer I. Candidates who lack the required
prerequisites at the time a vacancy occurs, while disqualified for the immediate promotion, shall
retain their position on the eligibility list and shall be eligible for promotion when later vacancies
occur, provided in each case that the necessary service component and training certification are
attained.
When an opening for promotion occurs (due to reasons stated in Section 10.1 of Article
X) during the applicable time of an established (valid) promotional list, the required prerequisite time
frame shall be calculated backwards from the date the vacancy (e.g. retirement) occurred. When
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an opening for promotion occurs (due to reasons stated in Section 10.1 of Article X) at a time when
there is no established (valid) promotional list, the required prerequisite time frame shall be
calculated backwards from the posting date of the next final promotional list.
SECTION 10.5J PROVISION OF COMPONENT SCORES.
In addition to the scores that are posted per the Rules and Regulations, an employee shall be
entitled, upon written request of that employee, to receive a written record of the scores achieved on
each of the components of the promotional examination. It is agreed that those involved in the scoring
of the points awarded for oral interview, education/military credit, and departmental evaluation shall
not be informed of the scores achieved on the written component until after these aforementioned
components scores have been determined.
SECTION 10.6 PROMOTIONAL VACANCY.
The existence of a vacancy shall be deemed to occur in accordance with Section 20(d) ofthe
Promotion Act. When a vacancy occurs, the appropriate corporate authority shall notify the board.
Upon notice from the appropriate corporate authority that a promotional vacancy exists, the Board
shall select the individual to be promoted in the manner specified in the Rules and Regulations of the
Board of Fire and Police Commissioners of the City of Galesburg, provided that such Rules and
Regulations are consistent with the Promotion Act.
SECTION 10.7 REOPENER FOR PROMOTION TESTING.
It is agreed by the parties that a committee of six (three from each side) shall meet after the
signing of this Agreement to continue to work on refining the promotional process. Issues may
include, but are not limited to, Chief s points/Peer review points, use of a fire simulator, and use of
an assessment center. It shall be the City's responsibility to keep the Board of Fire and Police
Commissioners informed of proposed changes and to seek input from the Board before arriving at a
tentative agreement. Any agreement will be taken back to the membership for ratification, and then
become part of this Agreement by side letter. If an agreement cannot be reached within ten (10)
months before the expiration of the current promotional lists, the promotion process will be as
provided in the above sections of this ArticleX.
ARTICLE XI: EMPLOYEE DISCIPLINE AND DISCHARGE
SECTION 11.1 EMPLOYEE DISCIPLINE.
The City may discipline or move to discharge any employee for just cause. The City further
agrees that disciplinary action shall be in a timely fashion.
SECTION 11.2 CORRECTIVE.
The City agrees discipline in the Fire Department shall be progressive and corrective,
designed to improve behavior and not merely to punish. However, when the severity of an infraction
is great, discipline outside the normal progression, up to and including dismissal, may be considered
an appropriate remedy. Once the measure of discipline is determined and imposed, the City shall not
increase it for the particular act of misconduct unless new facts or circumstances become known.
Where the City believes just cause exists to institute disciplinary action, the employer shall have the
option to assess the following penalties:
1. Oral reprimand
2. Written reprimand
3. Suspension
4. Discharge
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In keeping with the parties' agreement that discipline is to be corrective, it is agreed that all
files maintained concerning an employee shall be expunged, upon the employee's request, of any
reference to his disciplinary history in accordance with the following:
1. Verbal reprimands: Will stay in a separate file in the Fire Chief s office and not sent to
the City Manager's office unless further discipline is required.
2. Written reprimands: Removed not later than three (3) years after issuance.
3. Disciplinary suspensions: Removed not later than five (5) years after issuance.
SECTION 11.3 PROCEDURE.
Any and all disciplinary actions against bargaining unit members shall be taken in accordance
with the following:
SECTION 11.3A DISCIPLINARY ACTION.
The City may institute disciplinary action against any employee for just cause.
Disciplinary action may consist of any one of the following penalties:
1. Oral Reprimand
2. Written Reprimand
3. Suspension for 30 days orless
4. Demotion
5. Discharge
Disciplinary action shall be progressive and corrective in nature and not designed to merely
punish. The severity of the penalty applied shall be proportional to the gravity of the offense.
SECTION 11.313 CHIEF'S AUTHORITY.
The Fire Chief shall have the following disciplinary authority:
1. To reprimand or suspend employees without pay as a disciplinary measure up to a
maximum of thirty (30) calendar days. Such disciplinary action shall be deemed final,
subject only to an appeal of such discipline in accordance with the provisions of this
Article.
2. To file charges against employees seeking the penalties of discharge or demotion.
3. To suspend an employee with pay pending an investigation or the filing of charges.
SECTION 11.3C NOTIFICATION AND GRIEVANCE PROCEDURE.
If the Fire Chief decides to discipline an employee according to section 11.3B(1) or to initiate
discipline of an employee according to Section 11.313(2), he or his designee shall serve written notice
of the charges and disciplinary penalty or proposed disciplinary penalty upon the employee involved
with a copy to the Union. The employee shall have the right to contest the disciplinary action imposed
according to Section 11.3B(1) by filing a grievance only.
If the employee elects (with the approval of the Union) to file a grievance as to the disciplinary
action, the grievance shall be processed in accordance with Article V of the Agreement, except that
it shall be filed at Step 3 of the procedure. Oral and written reprimands will only be processed through
Step 3 and shall not be subject to grievance arbitration.
SECTION 11.31) CITY MANAGER'S AUTHORITY.
City Manager's authority to suspend, discharge, or demote and to suspend pending investigation
or hearing:
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1. The City Manager or designee shall have the authority to take final action as to charges
for dismissal or demotion filed by the Fire Chief in accordance with Section 11.313(1).
The employee shall have the right to contest the disciplinary action by filing a grievance
only. If the employee elects to file a grievance, the grievance shall be filed at Step 4A of
the grievance procedure and processed (with the approval of the Union) to arbitration in
accordance with the procedures of Article V of the Agreement.
2. The City Manager or designee shall also have the authority to suspend an employeewith
or without pay pending investigation and/or pending a hearing on charges recommending
discharge. When the City Manager or designee makes a tentative decision to suspend for
specified misconduct, demote, or to suspend without pay pending investigation or hearing
on charges for discharge, prior to implementing the suspension, the City Manager or
designee shall notify the Union and meet with the employee involved, and the employee's
Union representative if requested by the employee, and inform the employee of the
reasons for such contemplated action. The employee and the Union representative, if
present, shall be given the opportunity to rebut and/or clarify the reasons for the
suspension without pay pending investigation or hearing.
SECTION 11.3E FINALITY OF DECISION AND JUDICIAL REVIEW.
The decision of an arbitrator with respect to any such disciplinary action shall be final and
binding on the employee, the Union, and the City, subject only to an appeal in accordance with the
provisions of the Uniform Arbitration Act as provided by Section 8 of the IPLRA, 5 ILCS 315/8.
SECTION 11.3F EXCLUSIVITY OF DISCIPLINARY PROCEDURES.
This Agreement is intended to supersede the hearing rights and procedures afforded to
employees as to disciplinary action provided by 65 ILCS 1/10-2.1-17 by providing the employee
with the right to have a dispute as to disciplinary action resolved through the grievance/arbitration
procedure of this Agreement in lieu of a hearing conducted by the Board of Fire and Police
Commissioners. Pursuant to Section 15 of the IPLRA and the City of Galesburg's Home Rule
Authority, the provisions of this Article with respect to discipline and the appeal and review of
discipline shall be in lieu of, and shall expressly supersede and preempt, any provision that might
otherwise be applicable under either 65 ILCS 5/10-2.1-17, or the Rules and Regulations of the City
of Galesburg Board of Fire and Police Commissioners.
ARTICLE XII: PERSONNEL FILES
SECTION 12.1 PERSONNEL FILES.
The City shall keep a central personnel file for each employee. Supervisors may keep working
files, but material not maintained in the central personnel file as of the effective date of this
Agreement may not provide the basis for discipline against an employee.
SECTION 12.2 INSPECTION.
Upon appropriate written request to Human Resources, an employee may inspect his
personnel file, subject to the following, within seven (7) working days: (a) inspection shall occur
during normal working hours, at a time and in a manner mutually acceptable to the employee and the
City. Upon request, an employee who has a written grievance on file who is inspecting his personnel
files with respect to said grievance, may have a representative present during such inspection; (b)
copies of materials in an employee's personnel file shall be provided to the employee
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upon request. The employee shall bear the cost of duplication; (c) employees will be limited to
reviewing their personnel files to four (4) times a year; (d) as provided by current Illinois law, not all
documents in an employee's files are available for inspection or copying. Some of these documents
are reference checks, test materials or responses to the City with the specific request that it remain
confidential; (e) as the City of Galesburg is the official guardian of the personnel records, no
employee will be allowed to view their records without a member of the City Manager's office, or
his authorized designee, present.
SECTION 12.3 NOTIFICATION.
An employee shall be notified before a formal disciplinary action (written record of oral
warning, written warning, disciplinary suspension, or termination) is placed in his personnel file.
Such notification shall include an opportunity for the employee to sign and date the notification as
evidence that he received the notification.
SECTION 12.4 EVALUATIONS.
Upon request, an employee shall be provided a copy of the evaluation form used for the
purpose of evaluating his job performance. The evaluation shall be discussed with the employee and
the employee shall be given a copy after completion and shall electronically sign the evaluation as
recognition of having read it.
SECTION 12.5 REBUTTALS.
An employee may file a written rebuttal in his personnel file concerning any material in the
file.
ARTICLE XIII: CONSOLIDATED TIME OFF
SECTION 13.1 COMPONENTS.
Effective January 1, 2013, in lieu of separate holidays, birthdays, personal days, vacations,
and compensatory time off, each employee covered by this Agreement will receive an allotment of
hours of paid consolidated time off (CTO) that will vary with seniority and shift or 40-hour
assignment, as set forth in Section 13.2. The separate components of consolidated time off,
comprising the amounts set forth in Section 13.2, are itemized in Appendix G. For purposes of
arbitration under Section 14 of the Illinois Public Labor Relations Act, the components of CTO, as
set forth in Appendix G, shall be treated as separate economic issues.
SECTION 13.2 AMOUNTS.
Employees will receive annual CTO, accrued by pay period, as follows:
ShiftEmployees
40 — Hour Employees
Years of Service
Annual Hours
PP Accrual
Annual Hours
PP Accrual
0-6
248
9.54
187
7.19
7-13
296
11.38
223
8.58
14-21
350
13.46
264
10.15
22+
400
15.38
302
11.62
In transition years, additional CTO per the above schedule will be considered to be earned as
of the employee's anniversary date.
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SECTION 13.3 ACCUMULATION.
A maximum of 468 hours of earned but unused CTO for shift employees and 353 hours of
earned but unused CTO for 40-hour employees may be carried over from one year to the next.
SECTION 13.4 CASH -IN.
In lieu of using CTO, shift employees may cash in a maximum of 96 hours of CTO time
annually and 40-hour employees may cash in up to 72 hours of CTO time annually, at the then -
applicable hourly rate ofpay.
SECTION 13.5 SCHEDULING.
CTO shall be scheduled at times most desired by each employee consistent with historic
practice. For purposes of administering this Section only, all employees on a shift (including
bargaining unit employees and the Shift Commander assigned to that shift) shall schedule all CTO
in the manner described in this Section, with the determination of preference being made on the basis
of an employee's length of continuous service within the Department. Employees will not be allowed
to schedule or take CTO that has not been accrued at the time of the leave.
1. Initial CTO Scheduling. CTO that is to be scheduled and approved prior to the CTO period (fiscal
year) within which it is to be taken must be scheduled in twenty-four (24) hour increments. Any
two shift employees may schedule CTO on the same workday during the initial CTO scheduling.
Each CTO pick shall consist of one duty day or multiple consecutive duty days. Scheduled Kelly
Days shall not be considered a break in consecutive duty days. The initial CTO schedule shall be
completed and approved no later than December 15th of each year. Scheduling of CTO for 40-
hour employees, which may include scheduling of CTO for City holidays, will be coordinated
with the Fire Chief. In the event of a major disaster in the community, the Fire Chief may revoke
approval of forthcoming scheduled CTO.
2 Subsequent CTO Scheduling. CTO that is scheduled and approved within the CTO period (fiscal
year) in which it is to be taken may be scheduled in minimum two (2) hour increments. All
requests for CTO must be submitted in writing to the Officer -in -Charge. When more than one
request is submitted for the same day and/or time, requests will be honored on the first request
submitted basis. Subsequent CTO requests submitted prior to the duty day for which such requests
are made shall be approved or reasonably denied, based on projected manpower levels, at least
one duty day prior to the duty day for which such requests are made. Denial of the request would
not forfeit the standing of the request should manpower allow its approval later. CTO requests
effective the duty day they are submitted shall be approved should manpower permit. Approved
CTO shall not be subject to denial later due to subsequent decreases in manpower. The CTO
calendar in the Duty Office at Central Fire Station shall be used to track initial and subsequent
CTO requests. CTO requests for 40-hour employees will be coordinated with the Fire Chief.
SECTION 13.6 SEPARATION.
Upon separation from employment with the City, each regular non -probationary employee
covered by this Agreement shall be entitled to receive payment at the employee's regular straight -
time hourly rate of pay as of the date of separation for all unused CTO time.
SECTION 13.7 CONVERSION FORMULA.
For an employee reassigned from a shift schedule to a 40-hour schedule, multiply the
employee's accumulated CTO times a conversion factor of .7547. For an employee reassigned
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from a 40- hour schedule to a shift schedule, multiply the employee's accumulated CTO times a
conversion factor of 1.325.
ARTICLE XIV: LEAVES
SECTION 14.1 GENERAL LEAVE OF ABSENCE.
The City Manager may, at his discretion, grant a leave of absence to any bargaining unit
employee for good and sufficient reason. The City shall, at its discretion, set the terms and conditions
of the leave, including whether or not the leave is to be paid. Department heads may recommend
vacation, injury, and/or sick leave with pay. Such leaves of absence will be requested in writing and
reviewed by the City Manager. During leaves of absence without pay, the seniority of the employee
on leave shall remain frozen at the level of the last day of actual employment.
SECTION 14.2 MILITARY LEAVE.
Military leave shall be granted in accordance with applicable law.
SECTION 14.3 JURY DUTY LEAVE.
A permanent employee shall be granted a leave of absence with pay if called for jury duty.
Since it is not the intention of the City that an employee receive more compensation for jury duty
than he would if he were performing his normal duties, the employee will turn in the jury check to
the City when received. Should a jury be dismissed on any particular day, the employee will be
expected to return to work.
SECTION 14.4 NON -EMPLOYMENT ELSEWHERE.
A leave of absence will not be granted to an employee to try for or accept employment
elsewhere, or for self-employment. Employees who engage in employment elsewhere during such
leaves will be terminated by theCity.
SECTION 14.5A SICK LEAVE.
Permanent 40-hour employees covered by this Agreement may accumulate sick leave at the
rate of 10.6 working hours per month, to a maximum of two thousand twenty-eight (2028) working
hours, or at a rate of fourteen (14) hours per month for shift employees, to a maximum of two
thousand six hundred and eighty eight (2688) hours.
SECTION 14.5B ROUTINE CARE.
With prior approval and sufficient notice, leave for routine doctor, dental or other medical
appointments shall be charged to the employee's regular and/or accumulated sick leave in one (1)
hour multiples for the period the employee is off work. All employees must notify their shift
supervisor of any scheduled appointment prior to the beginning of their shift. Upon return to work,
the employee will give his supervisor a doctor's statement verifying his ability to resume firefighting
duties.
SECTION 14.5C ELIGIBILITY FOR PAY.
In order to get sick leave with pay, each employee covered by this Agreement agrees to:
1. Report promptly to the Fire Chief or his designee the reason for his absence;
2. Keep the Fire Chief or his designee informed of his conditions; and
3. Use sick leave only for the purposes set forth in this section and to bear the burden of
proof of such sickness if required by theCity.
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Sick leave with pay may be used only for sickness, injury, or pregnancy of the employee
or for absence necessitated by delivery of child by a spouse or by illness, injury, death, or
exposure to contagious disease by a member of his immediate family. "Immediate family" is
defined as the following relation to the employee or his/her spouse: spouse, parent, step-parent,
sibling, child, step -child, grandparent and grandchild. The word "spouse" shall include civil
partners.
Presence of the employee must actually and immediately be required for bona fide serious
circumstances or emergencies as reasonably determined by the City, and absence from duty shall
not exceed the period of actual need.
Sick days should not be considered to be a privilege; they are a fringe benefit which will be
allowed only as provided herein. An employee on sick leave is required to act pursuant to reasonable
instruction for care. Any employee who fails to meet the requirements of this Article, including
failure to provide required medical documentation as provided in Section 16.51), abuses the sick
leave program, including the performance of work or activities off duty that are medically prohibited
or restricted while on duty; or files for pay under false pretenses, shall not receive pay and may be
subject to disciplinary action.
Sick leave, disability leave, and injury leave are not to be taken concurrently; only one of the
three types of leave may be taken at any one time.
SECTION 14.513 CERTIFICATION.
If the City has reasonable grounds to believe sick leave is being abused, it may, at its
discretion, require any employee requesting paid sick leave to furnish substantiating evidence or a
statement from his attending physician certifying that absence from work was required for medical
reasons. A physician's certificate may be routinely required for absences of more than two (2)
consecutive duty days, or for sick leave taken immediately before or after vacations or other time off
provided by this Agreement, or for sick leave use in excess of four (4) occurrences per calendar year.
An occurrence is defined as any continuous period of absence from duty covered by sick leave. The
City also may reasonably require a physician's release certifying that the employee is fit to return to
work as a condition to the employee's return to work. If there is a conflict between physicians'
releases, the parties shall agree on a third person whose determination shall be final. Falsification of
any verification of illness may be just cause for disciplinary action, up to and including discharge.
Any employee who is found to have fraudulently obtained sick leave may be required to reimburse
the City for such sick leave.
SECTION 14.5E SICK LEAVE PAYOUT.
Upon the retirement from City service of an employee who was hired after November 25,
2009, the City shall contribute to the employee's Retirement Health Savings Plan ("RHSP") account
the dollar equivalent of thirty percent (30%) of the sick leave he has accumulated, per Section 16.5A,
as of the time of retirement and at the employee's regular straight time hourly rate of pay, to a
maximum of six hundred (600) hours (four hundred fifty-three (453) for a 40-hour employee) to be
contributed at the employee's regular straight time hourly rate of pay.
Upon the retirement from City service of an employee who was hired on or before November
25, 2009, the City shall make the maximum contribution allowed by law to the employee's 457
account, up to the dollar equivalent of thirty percent (30%) of the sick leave he has accumulated, per
Section 16.5A, as of the time of retirement and at the employee's regular straight -time hourly rate of
pay, to a maximum of four hundred three (403) hours (three hundred four (304) for a 40- hour
employee), with the difference between the maximum 457 contribution and the maximum payout
provided by this Section, if any, to be contributed to the employee's RHSP account.
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The RHSP contribution and payout provisions of this Section apply to retirement only, and
do not involve separation from City service for any other cause or disability leave.
SECTION 14.6A INJURY, ILLNESS OR PREGNANCY.
In the event an employee is unable to work by reason of illness or injury, including those
compensable under workmen's compensation, or pregnancy, the City may grant a leave of absence
without pay during which time seniority shall not accrue for so long as the employee is
unable to work, except that for a work related injury compensable under worker's compensation an
employee shall accrue seniority as set forth in Sections 14.6C and 14.7.
SECTION 14.613 ELIGIBILITY.
To qualify for such leave, the employee must report the illness, injury or inability to work
because of pregnancy as soon as the illness, injury or inability due to pregnancy is known and
thereafter furnish to the City a physician's written statement showing the nature of the illness, injury
or state of pregnancy and the estimated length of time that the employee will be unable to report for
work, together with a written application for such leave. Thereafter, during such leave, the employee
shall be required to furnish a current report from the attending doctor at the end of every sixty (60)
day interval.
SECTION 14.6C WORKER'S COMPENSATION.
If an employee is injured while performing his assigned duties, he shall be eligible for paid
injury leave not to exceed a total of three hundred and sixty-five (365) calendar days for any one
injury or accident. He shall be compensated in an amount equal to the salary rate he was making at
the time of the accident based on the salary ordinance.
All injuries must be reported in writing as soon as possible by the employee or his supervisor
in order to be eligible for injury leave and also the worker's compensation benefits as provided by
the City. The employee shall authorize the City's inspection of his medical records and advise the
department of any changes in his status.
Because the payments for worker's compensation benefits are not earnings subject to Federal,
State, and F.I.C.A. taxes, and the payments are excludable from earnings for pension fund
deductions, the Finance Department may pay for the injury leave in the following manner: (a) Each
bi-weekly pay period which occurs during the period of paid injury leave, the employee will receive
a check for worker's compensation benefits, the amount of which check shall be computed in
accordance with the rules and regulations of the Industrial Commission of Illinois. Nodeductions of
any kind shall be made from this payment; (b) In addition, for each biweekly pay period of paid
injury leave described above, the employee will receive a check in an amount equal to the difference
between the employee's regular bi-weekly salary and the amount paid as worker's compensation
benefits per (a) above. The salary paid per this check shall be subject to all applicable deductions and
withholding for various taxes. The withholding of Federal and State taxes and mandatory deductions
for pension funds, of course, take precedence over voluntary deductions such as credit union, or
union dues, etc.
SECTION 14.7 DISABILITY LEAVE.
If an employee becomes disabled either on or off the job and is disabled from performing his
duty and if the disability persists for one month or more, the permanent employee may be eligible to
receive disability benefits under 40 ILCS 5/4-101, et seq. Such disability shall be considered
disability leave and such employee may be granted a leave of absence from the City's service for the
length of disability. If it appears upon verification by at least three (3) competent
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medical authorities that the employee will be permanently disabled, he must apply for a disability
pension upon the request of his department or division head to the City Manager.
An employee shall not accrue benefits while on temporary or permanent disability leave in
excess of three hundred sixty-five (365) calendar days. No employee shall be allowed to return to
work without a written release from his attending physician. In the event an employee is
reinstated into active service pursuant to the above -referenced Illinois Statutes, and whereupon
assigned to duty the employee fails to report to work for five consecutive calendar days, then his
status as a municipal employee may beterminated.
SECTION 14.8 BENEFITS WHILE ON LEAVE.
Seniority, sick leave, vacation (or CTO, as the case may be) and employment credits shall not
accrue when an employee is on leave without pay, on disability leave or on injury leave in excess of
three hundred and sixty five (365) calendar days, except as per sections 14.6C, 14.7 and 16.3. Sick
leave, disability leave and injury leave are not to be taken concurrently; only one (1) of the three (3)
types may be taken at any one time. Any employee covered by this Agreement in violation of Article
VI of this Agreement will automatically forfeit any and all covered benefits that they may enjoy.
SECTION 14.9 LIGHT DUTY.
Light duty for worker's compensation cases will be provided in accordance with the treating
physician's restrictions. Light duty for personal injury may be made at the discretion of management
subject to work availability and physician's restrictions.
ARTICLE XV: WAGES
SECTION 15.1 GENERAL.
Effective January 1, 2021, pay ranges and pay steps for employees in the classifications of
Firefighter, Fire Captain, and Battalion Chief shall be as set forth in the salary schedules attached
hereto as Appendix C. Pay ranges and pay steps for employees in the classifications of Firefighter
and Fire Captain shall be increased annually by the percentages indicated below:
January 1, 2022 2.25%
January 1, 2023 2.5%
Employees normally will progress from Step A to Step B at the end of one year's service, and
then progress through steps annually thereafter upon their anniversary date until Step E has been
reached. Upon completion of five (5) years of service and with one (1) academic year of Fire Science
courses (certificate) as provided for in Section 15.5, an employee will then progress to Step F in their
respective pay range. Upon completion of six (6) years of service and with an Associate's Degree in
Fire Science as provided for in Section 15.5, an employee will then progress to Step G in their
respective pay range.
Battalion Chiefs shall be paid at 24F, step G.
SECTION 15.2 NEW EMPLOYEES / MERIT INCREASES
The normal beginning rate for a new employee will be the minimum rate in the established
range for the class of position. However, the City Manager may, in special cases, authorize initial
appointment above the minimum. Incremental steps within established salary ranges are to provide
a means of recognizing outstanding performance and continued good service. The City may grant, or
fail to grant, such merit pay increases as it solely deems appropriate based upon employee
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performance. Non -merit factors such as Union activity, race, color or creed may not be considered
by the City in granting such increases.
SECTION 15.3 40-HOUR INCENTIVE.
As an incentive to volunteer for such positions, an employee (designated as Firefighter (80)
or Fire Captain (80)) who is 1) filling a 40-hour position and 2) assigned to the 40-hour schedule
shall receive, for so long as both 1) and 2) apply, a wage rate that is two and one-half percent (2
'/2%) above the rate established for shift firefighters (designated as Firefighter (106) or Fire
Captain (106)) in Appendix C.
SECTION 15.4 LONGEVITY PAY.
After five (5) continuous years of service, each employee covered by this Agreement shall
have the following amounts added to his base wages
Years ofService Increase
After 5 years
2%
After 10 years
4%
After 15 years
6%
After 20 years
8%
After 25 years
10%
*After 30 years
12%
Base pay shall be the bi-weekly salary from the official pay plan as referenced in Appendices
B and C of this Agreement for which the employee is eligible, excluding any other pay adjustment
or compensation provided.
* Applicable to the rank of Battalion Chief only
SECTION 15.5 SEVERANCE PAY.
All permanent employees, upon retirement from the City service who are electing to retire
under the provisions of the Illinois Firefighters Pension Law because of length of service, shall be
entitled to severance pay equal to two (2) weeks actual salary at the time of retirement. This applies
to retirement only where City employees have met the requirements of the Illinois Firefighters
Pension Law. This is a one-time only benefit and credit will not be given for part- time or temporary
service. The City will compute severance pay on actual wages rather than base wages.
SECTION 15.6 PAYROLL DEDUCTIONS.
If the employee so desires, the Finance Department may make certain deductions from his
check. Among these are savings and payments to the credit union, United Way contributions political
action committee (PAC) contributions and additional withholding tax. All deductions must be
requested in writing, dated, and signed by the employee.
SECTION 15.7 DIRECT DEPOSIT.
All fire department members covered by this agreement shall have direct deposit for payroll
payments.
SECTION 15.8 ACTING PAY.
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A bargaining unit employee who works in a higher capacity for a minimum of three (3) hours
in such higher classification shall receive the rate of pay of the higher classification as acting pay
retroactive to the first hour of such consecutive duty time in the higher classification. The
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determination as to whether or not the employee has been acting in a higher capacity for three (3) or
more hours, and is thus entitled to acting pay, shall be made in accordance with present practice.
SECTION 15.9 APPROVED COLLEGE WORK.
The City shall provide an incentive for full-time employees covered by this Agreement to
obtain a level of education beyond that of a high school diploma and the minimum requirements for
the positions held by the employee.
Employees may not progress to Step F until completing one (1) academic year of Fire Science
courses concurrent with Department practice, and may not progress to Step G until obtaining an
Associate Degree in Fire Science from an accredited academic institution.
ARTICLE XVI: GROUP BENEFITS
SECTION 16.1 GROUP MEDICAL COVERAGE.
For employees covered by this Agreement, group medical coverage is available from a
provider selected by the City Manager, currently the Illinois Department of Central Management
Services' Local Government Health Plan. Four plans, which provide certain basic benefits and
comprehensive major medical benefits to age sixty-five (65) will be made available to permanent
full-time employees and their dependents; and to eligible retired employees under the age of 65 and
their dependents under the age of 65. Plans of medical coverage that are secondary coverage to
Medicare Parts A and B are available to retired employees at age 65 and their dependents at age 65.
Upon termination of employment for any reason other than retirement, the group coverage
shall cease as of the date of the termination of employment. Employees who have been placed on
temporary or permanent disability by the Fireman's Pension Fund, and employees who are on injury
leave (receiving Worker's Compensation Disability Payments) in excess of three hundred and sixty-
five (365) calendar days, may remain on the City's group medical plan at the employee's cost until
age sixty-five (65).
SECTION 16.2 PERMANENT FULL-TIME EMPLOYEES AND DEPENDENTS.
Each plan coverage month begins on the first day of the calendar month. Employees under
this Agreement will be eligible for the medical coverage on the first day that the employee
commences to work. An eligible dependent shall include the covered employee's spouse, eligible
dependent children, and civil union partner, as per the current plan provisions.
During the term of this Agreement, employees covered by this Agreement will contribute the
monthly amounts specified in Appendix H toward the premium cost of group medical coverage under
the City's plan. During the term of this Agreement, modifications to plan benefits, including but not
limited to changes in coverage, deductibles, co -pays and out-of-pocket maximum payments, may
occur as necessary to maintain plan solvency. Any such modification shall be subject to the
provisions of Section 16.8 of this Agreement.
SECTION 16.2A HEALTH SAVINGS ACCOUNT (HSA)
For employees who elect coverage under the "High Deductible Plan" the City will make a
contribution of $750 for single coverage and $1,500 for family coverage to a Health Savings Account
(HSA) for each plan year. City agrees that during the calendar year 2018, one half of the HSA
contribution shall occur in January and the other half shall be paid in July. For calendar years 2019
and 2020, HSA contributions shall only be made in July. Employees who elect coverage under a plan
other than the "High Deductible Plan" are not eligible for an HSA and no City contribution will be
made. For employees who switch from any other plan to the high deductible plan
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in January of 2018, the City shall make an additional contribution of $375 for single coverage and
$750 for family coverage to a Health Savings Account. This shall be a one-time option available
only during this limited time period.
SECTION 16.3 EMPLOYEES ON DISABILITY OR INJURY LEAVE.
Subject to the City's group coverage plan, an employee on disability leave may remain in the
group medical plan but the employee must pay the full employee premium, except for an in the line
of duty disability as noted below, and the full dependent's premium.
Subject to applicable provisions of Federal and Illinois state statutes an employee on injury
leave (worker's compensation leave) may remain in the group medical plan and the City will continue
to pay the employee's premium and the City's share of the dependent's premium as provided for in
Section 16.2, except where such leave exceeds three hundred and sixty-five (365) calendar days
(Section 16.1). Subject to applicable provisions of Federal and Illinois state statutes, if an employee
is disabled in the line of duty, the City will pay the employee -only premium so long as the disabled
employee is prevented from being gainfully employed elsewhere. If a disabled employee takes
employment elsewhere and is eligible to be covered by that employer's group medical plan, the City
premium payments for the employee shall cease.
SECTION 16.4 RETIRED EMPLOYEES AND DEPENDENTS.
A firefighter who is removed from the City's active payroll because of retirement as a
deferred pensioner, retirement from active service, or disability retirement, shall have such rights to
continued coverage under the City's group medical plan as are provided by State statute, currently
codified as 215 ILCS 5/367f. In addition, except as otherwise provided in Section
16.1 and/or Article XVII of this Agreement, the City will bear the cost of the total premium of the
employee only coverage to age sixty-five (65). Further, should any employee under the age of fifty
(50) opt for retirement after twenty (20) years or more of service with the City of Galesburg and who
also meets the service requirements for pension benefits under the provisions of the various City
pension plans, then that employee may remain in the City's medical plan at his own expense to age
sixty-five (65). If any covered person attains the age of sixty-five (65), be it the retired employee or
a dependent, then said employee or dependent is eligible for coverage secondary to Medicare as
described in the first paragraph of Section 16.1. That person at the age of sixty-five (65), be it the
retired employee or dependent, immediately becomes eligible for the coverage secondary to
Medicare and all other coverage is terminated in regard to that person.
SECTION 16.5 UNION AND MANAGEMENT LIABILITY.
The failure of any plan of medical coverage to provide any benefit for which it has contracted,
shall result in no liability to the City or to the Union, nor shall such failure be considered a breach by
the City or Union of any obligation undertaken under this or any other Agreement. However, nothing
in this Agreement shall be construed to relieve any plan of medical coverage from any liability it
may have to the City, Union, employee, or beneficiary of any employee. The terms of any contract
or policy issued by a plan of coverage shall be controlling in all matters pertaining to benefits
hereunder.
SECTION 16.6 RIGHT OF CONSULTATION.
A difference or conflict between any employee (or his covered dependents) and the plan of
coverage regarding claims or coverage shall not be subject to the grievance procedure provided for
in any collective bargaining agreement between the City and the Union. Any questions or concerns
involving claims or coverage shall be referred to the City Manager's office for clarification.
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SECTION 16.7 HEALTH BENEFITS ADVISORY COMMITTEE.
Two (2) members of Local #555 shall be allowed to sit in on all Health Benefits Advisory
Committee meetings. This will be a non -voting position, however, said employee will be allowed to
give his advice regarding proposed changes in the coverage of City employees. Further, the City shall
give proper notice to all members of the committee at least two (2) days prior to said meeting.
SECTION 16.8 ECONOMIC IMPACT NEGOTIATIONS.
In the event that premium costs increase or any coverage or benefit is decreased during the
term of this Agreement, the Union may elect to open the issue of medical coverage with the City, for
the purpose of good faith negotiations over the economic impact of any such change, by serving
notice on the City within thirty (30) days of such increase or decrease. Such negotiations shall
commence not later than fifteen (15) days after such notice is served.
This provision shall not preclude the City from, as may be deemed necessary, making changes
in benefits as provided in Section 16.2, changing service vendors, or passing on to employees their
share of premium increases except as otherwise provided for in Section 16.2. The fact of any such
change shall not be grieveable by the Union; nor shall the City be required to make changes
applicable only to firefighters in the City-wide medical plan. This provision is intended to afford the
Union the opportunity to negotiate in good faith with the City the economic impact of any such
change.
SECTION 16.9 GROUP DENTAL PLAN.
For employees covered by this Agreement, group dental coverage is available. A plan which
provides certain benefits is available to permanent full-time employees and their dependents. The
City will pay the employee's dental premium. The employee will pay for dependent coverage if
desired.
SECTION 16.10 I.R.C. SECTION 125.
The City will extend its I.R.C. Section 125 Plan to members of the bargaining unit, so long
as such plan continues to be authorized by the Internal Revenue Code.
SECTION 16.11 LIFE INSURANCE.
The City will provide $10,000 in term life insurance for each employee covered by this
Agreement.
ARTICLE XVII: RETIREE HEALTH SAVINGS PLAN
SECTION 17.1 ESTABLISHMENT.
The City shall establish a Retiree Health Savings Plan (RHSP) through the ICMA Retirement
Corporation ("ICMA-RC") and RHSP accounts shall be established for all employees. The City's
participation in the RHSP shall be in accordance with the terms and conditions of the RHSP
participation agreement.
SECTION 17.2 REGULAR CONTRIBUTIONS: NEW AND OPT -OUT EMPLOYEES.
Employees who are hired after November 25, 2009, shall be entitled to retiree medical
coverage by means of their participation in the RHSP. For each such new employee and opt -out
employee, the City shall contribute on or about the first payroll date in January ("the contribution
date") during each year of this Agreement, or upon the successful conclusion of an employee's
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probationary period, if later, $1,000 plus .25 percent (one -quarter of one percent) of annual salary as
of the contribution date.
SECTION 17.3 MATCHING CONTRIBUTIONS.
Each active employee covered under this agreement shall contribute via payroll deduction
$25 per month into his RHSP account; the City shall match the amount of each such contribution
by contributing $25 per month into the current employee's RHSP account.
SECTION 17.4 INCENTIVE CONTRIBUTIONS.
As a sick leave non-use incentive, the City will contribute, at the applicable rate of pay as of
the first pay period following the beginning of a calendar year, a contribution equal to 72 hours of
pay for any eligible shift employee (54 hours for a 40-hour employee) who does not use any sick
leave during the previous calendar year, a contribution equal to 48 hours of pay for any eligible shift
employee (36 hours for a 40-hour employee) who used one (1) day (24-hour day for a shift employee
or 8-hour day for a 40-hour employee) or less of sick leave use during the previous calendar year,
and a contribution equal to 24 hours of pay for any eligible shift employee (18 hours for a 40-hour
employee) who used more than one (1) but not more than two (2) days of sick leave (24-hour days
for a shift employee or 8-hour days for a 40-hour employee) during the previous calendar year. For
purposes of this Section, a one -day bereavement period shall not count as sick leave use and, for 40-
hour personnel only, up to four (4) hours of released time for routine doctor and dental appointments
do not count as sick leave use. In order to be eligible for such incentive contributions, the employee
must have at least thirty (30) days of sick leave in his sick leave bank.
SECTION 17.5 SAVINGS PROVISION.
It is the intention of the parties that the Retiree Health Savings Plan set forth in this Section
shall be administered through ICMA-RC as long as it is mutually agreed and legally permitted.
Should it occur that, because of circumstances beyond the control of the parties or in the exercise of
legally -mandated City prerogatives, the plan administered by ICMA-RC should be terminated, the
City agrees that the RHSP trust accounts maintained by ICMA-RC shall be transferred to a voluntary
employee beneficiary association (VEBA) plan established under Internal Revenue Code Section
501(c)(9), or the then legal equivalent thereof, and the City's contribution obligations under this
Section shall become VEBA contribution obligations. The VEBA to which such contributions are
made shall be one selected by mutual agreement of the parties upon notice by the City and the
opportunity to bargain over the selection, with such bargaining being subject to resolution by interest
arbitration in the event of a failure to agree.
ARTICLE XVIII: PENSIONS
During the term of this Agreement, employees shall continue to participate in the Firefighter's
Pension Fund in accordance with and subject to the provisions of the Statutes of the State of Illinois
now applicable or as they may hereafter be amended.
ARTICLE XIX: RESIDENCY
All employees are required, as a condition of their continued employment with the City, to
maintain their principal residences within a radius of twenty (20) miles, by straight-line radius and
not as determined by means of a surface streets and roads measurement from Galesburg City hall.
This residence requirement shall be construed to mean actual "in fact" living and residing within
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the area described herein. Any person appointed to a permanent City position shall become a resident
of the described area within thirty (30) days after the expiration of such employee's probationary
period if the employee is to be continued in the City's service.
ARTICLE XX: MISCELLANEOUS PROVISIONS
SECTION 20.1 ACCEPTANCE OF GIFTS.
No gift or favor given because of his employment with the City of Galesburg shall be accepted
by a City employee.
SECTION 20.2 DEFAULT ON PREMIUMS.
All medical plan premiums which are the sole responsibility of any current or retired
employee due the City must be submitted on a timely basis. Unless previous arrangements are made
and approved by the City, failure to pay such premiums may result in termination of coverage without
liability to the City.
SECTION 20.3 DRIVER'S LICENSE.
Employees designated by the City to drive firefighting equipment shall be required to obtain
and maintain an appropriate driver's license within thirty (30) days of employment. The City agrees
to provide equipment and reasonable training on work time to assist employees in obtaining such
driver's license. Employees will be allowed to take the driver's test during working hours at a time
designated by the City.
SECTION 20.4A SERVICE OF NOTICES.
Notices hereunder shall be deemed to have been adequately given if served by registered
mail upon the persons named below at the address indicated, unless otherwise notified in writing:
Notice to the Union shall be addressed to:
President, I.A.F.F., Local #555
150 South Broad Street
Galesburg, Illinois 61401
Notice to the City shall be addressed to:
Human Resource Manager
City Hall
55 West Tompkins Street
Galesburg, Illinois 61401
A basket will be placed in the Central Fire Station Duty Office for these notices and mail.
SECTION 20AB EMPLOYEE NOTICES TO EMPLOYER.
Employees shall notify their supervisor within seventy-two (72) hours or the next working
day, whichever occurs sooner, of any changes in address, telephone number or marital status. The
supervisor will inform the Human Resource Manager immediately of any such transactions in order
to update the central personnel records.
SECTION 20AC UNION NOTICE TO EMPLOYER.
The Union agrees to furnish the City with an up-to-date list of all of its officers and to
immediately notify the City of any changes thereto.
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SECTION 20.5 ORDERLY OPERATIONS.
The City may prepare, issue and enforce rules and safety regulations necessary for the safe,
orderly and efficient operations of the City, consistent with this Agreement.
SECTION 20.6 OUTSIDE EMPLOYMENT.
Permanent City employees may not carry on, concurrently with City employment, any private
business, undertaking or employment that affects the time or quality of their work, or which casts
discredit upon or creates embarrassment for the City government.
SECTION 20.7 PERSONAL USE OF CITY PROPERTY.
The use of City property for personal use is prohibited.
SECTION 20.8 PHYSICAL FITNESS.
It shall be the responsibility of each employee to maintain the standards of physical fitness
required for performing his job. Whenever a department or division head feels that the physical
condition of an employee is endangering his own health, or the safety of his fellow workers, the
employee may be requested to submit to a medical examination by a physician without expense to
the employee which shall only be for the purpose of determining his physical condition relative to
City employment.
The employees covered by this agreement shall be required to submit to the Physical Perform
anc e Test s e t forth belo w one e ea ch ye ar. All bargaining unit members are required to complete
this test and have their completion time validated by the Training Captain and a member of the City
Fire Management staff. The completion time shall remain confidential.
Bargaining unit members that complete the test in three minutes and 38 seconds (3:38) or less
shall receive an additional twelve (12) hours of CTO added to the annual allotment for the next year
to be scheduled after all regular vacation scheduling has been completed and subject to the
regulations of Article XIII (Consolidated Time Off) of this Agreement. A bargaining unit member
may choose to cash -in any or all of these twelve (12) hours of CTO during the next calendar year in
addition to the 96 hours of allowable CTO cash -in outlined in Section 13.4 of this Agreement.
Bargaining unit members who fail to complete the test, or whose completion time is in excess
of seven minutes (7:00) shall be required to complete the Physical Performance Test every three (3)
months until they reach a completion time below seven (7:00) minutes. If a bargaining unit member
fails to complete the in seven minutes or less in three successive quarters, that information will be
forwarded to the department physician to assist in recommendations to improve the employee's
fitness level. The failure of a bargaining unit member to complete the test in seven minutes or less
shall not be used in a punitive manner.
Testing shall be administered by the department and may be monitored by a Union
representative with the employee's consent. Testing shall be conducted in a time frame after annual
department physicals have been conducted, but prior to annual CTO scheduling.
City and the Union agree to discuss, with the intent of reaching agreement, adjustments to
these completion times which may be necessary after conclusion of the first year of testing. If the
parties fail to reach an agreement regarding adjustment of these times, either party may raise the issue
during negotiations for a successor to this Agreement.
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Galesburg Fire Department
Physical Performance Test
Required Gear
Full turnout gear (including gloves) with SCBA. Nomex hoods areoptional. Extrication gloves may
be worn in place of firefighting gloves.
Course Tasks and Rules
Task 1 - High-rise Stair -climb Evolution:
The course begins at the base of the stairs on the first floor of the burn tower with one (1) hand
touching the accordion hose and "on air". Time begins when the hose is raised to the shoulder. Carry
a 50' accordion section of 2 '/2" attack line to the fourth (41h) floor of the burn tower. Running up the
stairs and taking as many steps as possible is permitted. After reaching the
fourth (41h) floor, carry the hose (walking) toward the window and drop the hose in the designated
location.
Task 2 — Hoist Evolution:
With Hand -over -hand motion, pull a 50' rolled section of 2'/2" attack line attached to utility rope
to the fourth (4th) floor of the burn tower. Place the hose in the designated location just inside the
window opening. Walk back down to the first (1st) level of the burn tower making contact with each
step. After returning to the first (1st) level, walk to the chopping simulator located just outside the
opening to the burn tower.
Task 3 — Chopping Evolution:
Using a 9# dead -blow hammer, drive a length of railroad tie a distance of five feet (5'). You must
"strike" the tie. Hooking or dragging the tie will result in the assessment of a fifteen (15) second
penalty added to the total time. After driving the tie, drop the sledgehammer and walk a serpentine
path a distance of 140' to the next task.
Task 4 — 1 1/4" Hose Advance:
Pick up the nozzle and place it over the shoulder. Advance (walking) the 100' length of charged
1 1/4" hose a distance of 75', crack the nozzle and place it in the designated location. Walk 30' to the
next task.
Task 5 — Victim Rescue Evolution:
Lift the 145# dummy under the arms and drag it backwards a distance of 100' and place it in the
designated location. Total time ends at the completion of this task.
SECTION 20.9 RULES AND REGULATIONS.
All rules, regulations, and departmental orders shall be issued in writing to all bargaining unit
employees. The Employer and the employees agree to adhere to those rules, regulations and orders
unless and until they are changed inwriting.
SECTION 20.10 PRINTING OF THE AGREEMENT.
The City shall be responsible for the printing of twenty five (25) copies of this Agreement
and shall provide the Union an opportunity to proof the Agreement prior to printing. The cost of
printing the Agreement shall be shared equally by the parties. The City shall distribute one (1)
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copy to each bargaining unit member covered by this Agreement, and shall also provide each new
bargaining unit member with a copy within one (1) pay period within their date of hire. This
Agreement shall be printed by a Union printer of the City's choice, unless an alternative printing
arrangement is mutually agreed to by Local #555 and the City.
SECTION 20.11 MANNING LEVELS.
Minimum manning shall be as established by the Fire Chief s General Order #2 Manpower.
If the Chief decides to change the manning levels, he shall circulate a proposed new General Order
incorporating the change. If the union wishes to bargain over the change, it shall notify the Chief,
who shall then delay implementation of the changes for 30 days to allow for bargaining with the
union during that period. During bargaining, the union shall be provided with the reasons for the
change and the union shall have the opportunity to present alternatives to the change. After
consideration of proposed alternatives, the Chief may implement the change unless the union has
presented clear and convincing evidence that the change is unwarranted or unnecessary.
SECTION 20.12 TELEPHONE.
All employees shall be required as a condition of continued employment, to obtain and
maintain an operating telephone.
SECTION 20.13 VOTING TIME.
Employees shall be allowed the opportunity to vote in any federal, state, or local general
election during work hours.
SECTION 20.14 PERSONNEL RULES.
The City's Personnel Rules are not applicable to bargaining unit employees.
SECTION 20.15 ORIENTATION AND LAPEL PINS.
The Union will be allowed an opportunity to have a one (1) hour orientation during the first
(1st) week of employment with all new hires to explain the role of the Union and the benefits of
membership. Bargaining unit employees will be permitted to wear the I.A.F.F. Union lapel pin on
their uniforms at work in accordance with departmental rules.
SECTION 20.16 PROTECTIVE CLOTHING.
The employer shall provide protective clothing, and the employee shall continue to receive
station uniforms according to the current practice of the parties. Station uniforms will be provided
by the employer. The City shall make efforts to secure grant funding to provide for two (2) sets of
firefighting P.P.E. for all bargaining unit members to include but not limited to: bunker gear, nomex
hood, and gloves.
SECTION 20.17 CLASS A DRESS UNIFORMS AND STATION UNIFORM COMPONENTS.
Effective January 1, 2015, an employee who completes his probationary period after this date
shall be provided by the City with a Class A Dress Uniform, according to the current Department
specifications, at no cost to the employee. This uniform shall be provided within ninety (90) days
after the expiration date of the employee's probationary period. A shift Firefighter shall be provided
with an annual trade-in allowance of up to $250 for replacement of work shoes, belts, Class A uniform
upgrades and approved T or polo shirts upon submittal of receipts. Firefighters are required to buy
short pants.
For 40 hour employees, a clothing allowance of $400 will be provided.
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SECTION 20.18 REIMBURSEMENT FOR LOSS OF PERSONAL ITEMS
Employees covered by this agreement will be reimbursed for loss of personal items
(including but not limited to: gloves, eyeglasses, contact lenses, personal tools and uniforms)
destroyed or damaged in the line of duty in an amount not to exceed $250 per occurrence.
ARTICLE XXI: APPRENTICESHIP AND LIAISON OFFICER PROGRAM
The Union agrees to cooperate with the Employer in the Apprenticeship and Liaison Officer
Program. There shall be created an Apprenticeship and Liaison Officer Committee jointly established
by the Employer and the Union, with equal representation. This Committee shall be charged with the
responsibility of developing the guidelines for developing, implementing and administering such
programs.
The Committee shall administer the Liaison Program to effectuate the purpose of
development a corps of individuals from the community, representing industries, hospitals, financial
institutions and the like, to serve as liaison personnel to the Galesburg Fire Department in the event
of fire or other emergency at their facility. Such liaison officers will also be used by the Galesburg
Fire Department as an auxiliary firefighting unit in the event of a major disaster in the community.
Such persons will not be assigned to enter buildings or residences for the purposes of fire suppression,
but will be limited to perimeter work, assisting the firefighters in the event of such a major disaster.
They will be at all times under the direct supervision and control of the Chief of the Galesburg Fire
Department or his assignee. They will wear uniforms and protective clothing that is distinctive from
those of the bargaining unit members. Except in the case of such a major disaster, liaison officers will
not perform the duties of firefighters and their duties shall be confined to providing information and
other similar support services to the Galesburg Fire Department concerning their facilities. No such
liaison officer will be summoned except if needed in an advisory nature nor perform any duties of
any kind outside those of an advisory nature at the scene of a fire or similar emergency unless all
bargaining unit members have been called back for duty because of the emergency.
Apprentice firefighters will be trained and assigned according to the guidelines developed by
the Committee. Such persons shall be provided a uniform and protective clothing that is distinctive
from that used by the bargaining unit members. Due to their lack of experience, and the possibility
of injury to themselves, the public, and the bargaining unit members, apprentices will not be
permitted to enter a building or a residence that is on fire. Apprentices will not be paid for their
services and will not receive preferential treatment or consideration in the hiring process to become
a member of the classified firefighting service of Galesburg.
In the event of a dispute among Committee members that cannot be resolved, the parties agree
to refer the difference of opinion to a third party neutral for resolution, as per details and limitations
to be mutually agreed for inclusion as an addendum to the contract to include a dispute mechanism
for resolving cases of impasse positions of the Committee.
ARTICLE XXII: MAINTENANCE AND FUTURE DEVELOPMENT OF THE TRAINING
SITE
The Hawthorne Training Site shall be recognized as an integral part of the Galesburg Fire
Department facilities. Recognition of this therefore extends certain job responsibilities of bargaining
unit members to that facility, including:
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Maintains the Training Site's permanent structures and facilities to the effect o£ maintains
order and cleanliness of apparatus, tools, and equipment; sweeps and cleans or vacuums all floors
and carpets; cleans and keeps sanitary the bathroom and kitchen areas including toilets, lavatories,
showers, counters, cabinets, and appliances. Maintains order the cleanliness of classroom equipment
and instructional aids.
Maintains and performs minor repairs of firefighting equipment, vehicles, and apparatus
which may be stationed at the Training Site for training purposes.
Participates in the preparation, execution, and clean up operations arising from training
activities implemented by the Department for the benefits of offering training opportunities to
Department members together with other professional members or groups.
These duties and responsibilities arise from the conduct of regular Fire Department affairs
and training activities. Utilization of the training facilities by outside departments, agencies,
organizations, or affiliations will require their support in maintaining the order and cleanliness of
training site facilities and equipment utilized in the conduct of these outside activities.
The Employer agrees to accept the primary responsibility of maintaining the physical grounds
of the Training Site through its other departments by including the Training Site in its regular pattern
of grass mowing and snow removal at the Hawthorne Complex. Firefighters shall assist in grounds
upkeep by trimming grass, weeds, and brush in areas not easily accessible to large equipment.
Firefighters shall use snow blowers and other equipment provided by the Employer to clean
sidewalks and other areas not clearable by City plow trucks.
The City may add additional firefighting duties to the foregoing by serving notice of such
addition to the Union. This shall not prevent the Union from grieving the question of whether such
additional duties are related to firefighting.
Activities involved in the further development of the Training Site performed outside regular
duties as outlined under the Job Description (Appendix B) will be considered as voluntary
contributions by bargaining unit members.
The Union shall not interfere in any manner with the voluntary work of a bargaining unit
member as it relates to equipment, grounds or facilities.
ARTICLE XXIII: JOB DESCRIPTIONS
The job descriptions for bargaining unit members are set forth in Appendix B.
ARTICLE XXIV: SAVINGS CLAUSE
If any provision to this Agreement, or the application of such provision should be rendered
or declared invalid by any court action or by reason of any existing or subsequently enacted
legislation, by the State of Illinois or the United States of America, the remaining parts or portions
of this Agreement shall remain in full force and effect. The parties shall attempt to renegotiate in
good faith the invalidated provisions.
ARTICLE XXV: ENTIRE AGREEMENT
This Agreement supersedes and cancels all prior practices and agreements, whether written
or oral, unless expressly stated in the Agreement, as to those matters specifically stated in this
Agreement.
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ARTICLE XXVI: AMENDMENTS
This Agreement may be amended only by mutual written agreement of the parties. Such amendments
shall be lettered, dated, and signed by the parties and they shall constitute a part of this Agreement.
ARTICLE XXVII: TERMINATION
This Agreement shall be effective as of the day after the contract is executed by both parties
and shall remain in full force and effect until 11:59 p.m. on the thirty-first (31) day of December
2023. It shall be automatically renewed from year to year thereafter unless either party shall notify
the other in writing at least one hundred twenty (120) days prior to the anniversary date that it desires
to modify this Agreement. In the event that such notice is given, negotiations shall begin no later than
ninety (90) days prior to the anniversary date. This Agreement shall remain in full force and be
effective during the period of negotiations.
Resolution of disputes as to the terms of the successor agreement shall be in accordance with
the procedures of Section 14 of the IPLRA except that the impartial chairman of the arbitration panel
shall be selected in accordance with the procedures provided for the selection of an arbitrator
specified in Section 5.4 of this Agreement.
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APPENDIX A
AUTHORIZATION FOR I.A.F.F. UNION DUES AND ASSESSMENTS
I hereby authorize the Finance Department to deduct from my earnings the regular monthly dues,
and any annual assessments, uniform in dollar amount, in the amount certified by the Financial
Officer of the Union; and further authorize the remittance of such amounts to said local Union in
accordance with the currently effective agreement between the City of Galesburg and local Union.
This authorization is revocable by a notice in writing by certified mail to the Finance Department
with a copy to the said local Union.
I hereby waive all right and claim for said monies so deducted and transmitted in accordance with
this authorization and further and separately relieve the City, and department of the City, the Union,
and all their officers, representatives or agents from liability therefore.
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APPENDIX B
JOB DESCRIPTIONS
FIREFIGHTER - FIRE DEPARTMENT.
Under direct supervision, combats and extinguishes fire; protects life and property through
firefighting activities and the performance of hazardous tasks under emergency conditions and stress;
participates in a program of emergency medical services; assists in the routine maintenance of
department vehicles, apparatus, equipment, and physical facilities; receives training in methods and
techniques related to firefighting; participates in the fire prevention and protection program.
Responds to fire alarms; uses chemical extinguishers, bar, hooks, lines, axes, and ladders to
extinguish and/or prevent the spread of fire and protect lives and property; ventilates buildings, holds
hose nozzle and directs water streams; may evacuate individuals from the fire and administer first
aid to fire victims; participates in salvage and overhaul of equipment.
Drives and operates a pumper or ladder truck and/or rescue van; determines and takes most rapid
route to the scene of the fire; positions truck, operates truck controls to regulate pressure and an
amount of water flow or assure optimum of utilization of aerial ladders; distributes equipment from
the truck to other fire fighters; assists and supervises the reloading of the truck.
Connects hydrant to pumper truck; turns on hydrant, lays hose lines as directed, checks couplings,
and straightens hose.
Performs emergency rescue and provides emergency medical treatment in life -threatening situations,
including fires, accidents and illnesses; gives necessary immediate treatment to distressed victims
using life saving equipment; assures hospital and/or ambulance is contacted as required; may drive
emergency van. Employees shall secure certification as an Emergency Medical Technician
(minimum EMT or higher) within twelve (12) months of their date of hire and retain that certification
as a condition of employment.
Receives continuous training in firefighting methods, techniques and equipment; participates in
critique of firefighting operations after major fires; participates in the review of pre -fire plans for
schools, nursing homes and hospitals.
Maintains and performs minor repairs of firefighting equipment, vehicles and apparatus. Participates
in home awareness programs and Fire Prevention Week; provides tours of the
firehouse; gives speeches to civic and school groups and interprets fire programs to community
groups; may act as desk watch or historian at the fire station.
Prepares records and reports such as fire reports and equipment records; provides guidance,
instruction and training to other firefighters; may assist Training Instructor as required.
Cleans and maintains fire station facilities; operates offset printing equipment when assigned.
Firefighters shall continue to mow the grass at outlying stations and shall perform laundry duties
according to the current practice.
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With regard to snow removal from the apparatus aprons of fire department facilities, the Employer
agrees to have its snowplows clean as part of their regular pattern of snow removal in the City.
Firefighters shall use the snowplows, blowers, and other equipment provided by the Employer to
clean the sidewalks and other areas not clearable by the City's snowplow trucks. If a fire emergency
occurs, and it is necessary to clear an exit path for Fire Department vehicles, bargaining unit members
agree to do so.
The City may add additional firefighting duties to the foregoing by serving notice of such addition
to the Union. This shall not prevent the Union from grieving the question of whether such additional
duties are related to firefighting.
The Union shall not interfere in any manner with the voluntary work of a bargaining unit member as
it relates to equipment, grounds or facilities.
Firefighters shall perform the duties of a superior officer as assigned. Firefighters shall perform other
duties as assigned or required.
FIRE CAPTAIN - FIRE DEPARTMENT.
Any firefighter promoted to Fire Captain shall maintain EMT or higher certification. Under direction,
functions as station commander during an assigned shift for an outside firehouse or serves as an
administrative aide; supervises an on -going program of facility and equipment maintenance and
directs and participates in the containment and suppression of fires; conducts training programs;
prepares and maintains a variety of records and reports.
Supervises all activities at an outside fire station for an assigned shift; directs staff in an on -going
program of vehicle, equipment and facility maintenance; conducts in-service training and drills of
subordinates in firefighting methods and techniques; maintains discipline, evaluates performance and
abilities of staff.
Supervises subordinates and participates in the containment and suppression of fires; determines best
method of extinguishing fires; directs the operation of pumping equipment, laying of hose lines,
rescue of individuals, ventilation of buildings, etc.; directs work of firefighters or assists in their
direction when relieved by a superior officer.
Directs staff and participates in home awareness and other fire prevention programs.
The City may add additional firefighting duties to the foregoing by serving notice of such addition
on the Union. This shall not prevent the Union from grieving the question of whether such additional
duties are related to firefighting.
The Union shall not interfere in any manner with the volunteer work of a bargaining unit member as
it relates to equipment, grounds or facilities.
Prepares records and reports of fires, and station and staff activities; recommends and substantiates
need for the purchase of new vehicles or equipment.
Serves as administrative aide; prepares, coordinates and maintains a variety of records and reports,
such as time and pay records, personnel records, fire inspection reports, fire loss reports, station work
activities, and supplies and equipment inventories; reviews building plans and assures compliance
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with Fire Codes; coordinates releases to the media; may assist in the preparation of the budget
proposal and prepares statistical information to evaluate existing or proposed programs.
Serves as training instructor for an assigned shift; teaches scheduled classes in firefighting
techniques, equipment, methods and practices; coordinates or conducts special training programs;
prepares related reports.
Assumes responsibility for acting as Battalion Chief in the absence of the superior. Performs other
duties as required or assigned.
BATTALION CHIEF - FIRE DEPARTMENT
GENERAL DESCRIPTION
This is a full time, shift assigned position working a 24-hours on / 48-hours off schedule. Under the direction of the Fire Chief
this position is responsible for planning, organizing, supervising, and directing activities of employees on an assigned shift,
often through a subordinate supervisor (Captain). These activities include fire suppression; training; maintaining equipment,
supplies, and fire stations; pre -planning for fires; implementing departmental and City personnel policies; educating the
public, and conducting fire inspections. Incumbent is responsible for the welfare of personnel in their command and civilians
during incidents. The position requires a broad knowledge of fire department administration, modern firefighting, and fire
prevention methods and techniques in making proper determinations on varied work problems. Work is reviewed through
submission of reports and through discussions and conferences with the Fire Chief.
ESSENTIAL FUNCTIONS
Assists the Fire Chief in the development and implementation of goals, objectives, policies, procedures, and priorities of
operations.
Assumes Incident Command or otherwise functions in a leadership role for fires or other significant incidents or emergencies.
Confers, coordinates, and works with other Shift Commanders, other city departments and personnel, and, as necessary,
coordinates with other fire agencies.
Plans, administers, coordinates, executes, supervises, and delegates activities of fire suppression and rescue, training,
medical emergencies, and fire inspections and investigations.
Makes strategic decisions concerning fire suppression and medical response including directing, coordinating and supervising
companies during emergency operations.
Assigns and supervises the work of Firefighters engaged in the maintenance of equipment and grounds at the fire stations
during shifts.
Makes personnel decisions, including assignments, schedules and recommendations for discipline, in coordination with the
Fire Chief.
Supports and coordinates training needs.
Coordinates personnel and station activities through the supervision of the Fire Chief.
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Writes, reviews, and creates accurate records including daily, monthly, and yearly reports.
Supervises tests performed on fire hydrants, fire apparatus, and fire hose.
Supervises and assigns pre -fire planning.
Enforces and trains employees on City and departmental policies.
Responsible for the conduct, efficiency, and discipline of personnel assigned to shift.
Responsible for evaluation and critique of major incidents.
Monitors shift personnel sick leave, time trades, and consolidated time off (CTO) in cooperation with current departmental
practices.
Record all departmental activities that occurred during the shift.
Investigate any complaints received during the shift.
Responsible for coordination and continuity between shifts while maintaining a positive work environment and
demonstrating knowledge of sound people skills in carrying out the mission of the department.
Other duties as assigned.
PHYSICAL REQUIREMENTS
Strength and mobility to operate a motor vehicle and take command at an incident or emergency scene.
See in close and distant environmental surroundings.
Stand or sit for short or extended periods of time.
Immediately and without warning exert oneself physically over short and extended periods of time.
Maintain hand/arm steadiness and make skillful, coordinated movements with the arms, hands, and fingers.
Hold arms up and make coordinated movements for long periods of time.
Hear and understand conversations in a quiet and noisy environment, as well as ability to tell where a sound is coming from
and discriminate between sounds.
Ability to hear and speak to communicate in person, before groups, and over the telephone and radio.
Work outside in various temperature and climate conditions for both short and extended periods of time.
WORKING CONDITIONS
Work requires attendance at meetings at various sites within and away from the City.
Must be able to work extended shifts or be called back in emergency situations.
Position requires employee to
be on 24-hour call.
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APPENDIX C
2021 Sworn Fire Employee Hourly Pay Schedule
Classification
Step A
Step B
Step C
Step D
Step E
Step F
Step G
40-hour/week Firefighter *
25.18
26.44
27.77
29.16
30.61
32.15
33.77
53-hour/week Firefighter
18.54
19.46
20.44
21.46
22.53
23.64
24.84
40-hour/week Fire Captain *
27.77
29.16
30.61
32.15
33.77
35.43
37.21
53-hour/week Fire Captain
20.44
21.46
22.53
23.64
24.84
26.08
27.39
*includes 2.5% staff position incentive
Note: Step F requires a Fire Science Certificate and Step G an Associate Degree in Fire Science
Upon the effective date of this amended agreement, the following shall be the pay scale:
2023 Sworn Fire Employee Hourly Pay Schedule
Classification
Step A
Step B
Step C
Step D
Step E
Step F
Step G
40-hour/week Firefighter *
25.18
26.44
27.77
29.16
30.61
32.15
33.77
53-hour/week Firefighter
18.54
19.46
20.44
21.46
22.53
23.64
24.84
40-hour/week Fire Captain *
27.77
29.16
30.61
32.15
33.77
35.43
37.21
53-hour/week Fire Captain
20.44
21.46
22.53
23.64
24.84
26.08
27.39
53-hour/week Battalion Chief
--
--
--
--
--
--
33.24
*includes 2.5% staff position incentive
Note: Step F requires a Fire Science Certificate and Step G an Associate Degree in Fire Science
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APPENDIX D
LAYOFFS
If during the life of this Agreement, the City reasonably determines that layoffs are necessary due
to a lack of work or of funds, it shall provide a thirty (30) day notice to the Union to the effect that
it will lay off employees. If either party desires to reopen for negotiations the proposed layoffs or
the effects thereof, including the issues of work schedules or work assignments, the party seeking
negotiations shall service notice upon the other party within ten (10) calendar days from the date
that the 30-day notice is served on the union. If either party serves notice upon the other of a desire
to reopen for negotiations in accordance with this Appendix D, the parties shall meet at reasonable
times for a period of sixty (60) days, or longer if mutually agreed in writing, in an effort to reach
agreement on the issues presented by the notice(s) of desire to reopen. If neither party serves notice
of a desire to reopen, the City may proceed with layoffs at the end of the 30-day notice period.
Layoffs shall be conducted in accordance with provisions of Section 9.7.
If the Union has served notice of a desire to reopen regarding layoffs, and no agreement is reached
during the 60-day negotiations period, the Union may invoke such impasse procedures are available
to it under applicable law. Interest arbitration, should it be demanded by the Union, shall be
conducted on an expedited basis, with no more than sixty (60) days elapsing between the demand
for arbitration and the arbitration award, unless extended by mutual agreement of the parties in
writing or by ruling of the arbitrator. The City agrees that it will not implement layoffs pending
receipt of an arbitrator's award issued in compliance with the terms of this Appendix D.
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APPENDIX E
EMT TRAINING
Where practicable, the necessary training to prepare employees to take EMT -or higher certification
examinations and to meet the requirements for maintaining EMT -or higher certification will be
provided on duty, without loss of pay, by and through the Galesburg Fire Department, subject to
reasonable Department rules regarding training, attendance, and testing.
Overtime shall be paid in accordance with Section 7.3 of this Agreement.
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APPENDIX F
DRUG AND ALCOHOL TESTING
It being the desire of the parties to protect the safety of the public and other employees, yet safeguard
the rights of individual employees, the parties agree that drug and alcohol testing shall be conducted,
as follows:
1. The City may order individual employees to submit to breathalyzer, blood or urine
tests to determine the presence of alcohol and/or blood or urine tests to determine the
presence of drugs where the City has reasonable suspicion to believe the individual
employee is then under the influence of alcohol or controlled substances. The City shall set
forth in writing to the employee at the time the order to submit the testing is given, the basis
for such reasonable suspicion, including all objective facts and reasonable subjective
observations and conclusions drawn from those facts.
Reasonable suspicion will be based upon the following:
A Observable phenomena, such as direct observation of use and/or the physical
symptoms of impairment which might result from using or being under the
influence of alcohol or controlled substances; or
B. Information provided by an identifiable third party which is reasonably believed
reliable. The identity of the third party shall not be disclosed except when
considered relevant to an appeal of a grievance or any disciplinary action.
C. Any and all accidents/injuries incurred while on duty that, in the non-grieveable
judgment of the Fire Department supervisor in charge of accident review and
reporting, are likely to be determined to have resulted in property damage of
$1,000 or more or that require immediate treatment by a medical professional.
2 Employees ordered to submit to drug and alcohol tests shall promptly comply with
the order, whether or not they believe that reasonable suspicion for the order exists. Refusal
to submit to such tests may result in appropriate disciplinary action. Employees who submit
to such tests shall not be deemed to have waived or otherwise impaired their rights to grieve
or otherwise contest any aspect of the testing as may be provided by law or this Agreement.
The City shall present each employee, prior to issuing the order to test, this Agreement and
the policy of the City concerning drug and alcohol abuse.
3. The City agrees that its testing procedure for the presence of drugs or alcohol shall
conform to the following:
A Use only a licensed clinical laboratory to test body fluids or materials for alcohol
or drugs;
B. Establish a chain of custody procedures for both sample collecting and testing that
will ensure the integrity of and of each sample and test result;
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C. Collect a sufficient sample of the same body fluid or material to permit for an initial
screening, a confirmatory test and a sufficient amount to be set aside and reserved
for later testing; if requested by the employer;
D. Collect all samples in such a manner as to preserve the individual employee's right
to privacy, ensure a high degree of security for the sample and its freedom from
adulteration. Proper testing may be conducted to prevent the submission of a false
or adulterated sample;
E. Confirm any sample that tests positive in the initial screening for alcohol or drugs
by use of gas chromatography, with mass spectrometry or an equivalent
scientifically accurate and accepted method that provides quantitative data about
the detected alcohol or drug metabolites;
F. Provide the employee tested with an opportunity to have an additional portion of
the same sample tested by a licensed testing facility of his own choosing;
G. Require that the clinical laboratory report to the City positive result only in the case
where both the initial and confirmatory test results are positive as to the same
sample;
R Provide each employee tested with a report of the results of each drug or alcohol
test that includes the types of tests conducted, the results of each test, the detection
level used by the laboratory, and any other information provided to the City by the
laboratory.
Ensure that all positive samples are maintained for a period of not less than 120 days
to permit additional testing at the election of the Employer or the employee.
Testing procedures for all breath, blood and urine samples for alcohol and other
prohibited drugs and intoxicating compounds shall be in compliance with applicable
sampling procedures and shall employ approved evidentiary instruments as required
by Il. Adm. Code 20 IL. Adm. Code 1286.
Alcohol Standards: The parties agree to allow the City of Galesburg to administer
breathalyzer tests by a trained technician on a properly calibrated breathalyzer to
preliminarily determine reasonable suspicion for alcohol impairment by the
employee while on duty. A blood alcohol reading on a breathalyzer administered as
required under this Article of .01 or higher shall be considered a positive test. A
confirmatory test shall be based upon a follow up blood test using the procedures
required by this Article.
The parties agree that there shall be no random, periodic or mass testing of employees
for alcohol or drugs. Employees shall have the right to grieve the basis for the order
to test, accuracy of the tests, the consequences of the test and any alleged violation
of this Agreement.
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4 Should a grievance concerning such testing be sustained, the arbitrator shall have
the authority to fashion an appropriate remedy, including but not limited to expungement of
records, a prohibition against using information concerning the test or results thereof inany
future employment decision, and the posting of appropriate notices. It is understood that
employees' legal rights that may exist outside this Agreement concerning drug and/or
alcohol testing are not limited or in any manner abridged herein and they may pursue the
same as provided by law. This Agreement notwithstanding. The City agrees to indemnify and
hold harmless the Union for and against any claims, demands or any liability that may arise,
reasonable costs and attorney's fees included, as a result of any testing conducted by the
City.
5. All discipline in situations involving a positive confirmed test shall be administered
as specified herein:
A. First Positive: Except in extreme situations, in the first instance that an employee
tests positive on the confirmatory test, and where there are no other City or
Department rule violations, the employee may be subject to a suspension not to
exceed five (5) work days. The foregoing limit on suspension is conditioned upon
the employee agreeingto:
a. Undergo appropriate treatment as determined by the physician(s)
involved, up to and including a physician of the City and/or the City's
EAP Coordinator.
b. Discontinue use of illegal drugs or abuse ofalcohol.
c. The employee agreeing to authorize persons involved in counseling,
diagnosing and treating the employee to disclose to the City the
employee's progress, cooperation, drug and alcohol use dangers
perceived in connection with performing job duties and completion
or non -completion oftreatment.
d Complete the course of treatment prescribed, including an "after care"
group for a period of up to twelve (12)months.
e. Agree to submit to random testing during hours of work during the
period of "after care", and for a period of twelve (12) months
following the period of "after care" and
£ Agree that during this last chance period in (5) above, if the employee
tests positive again, the employee may beterminated.
B. Employees who do not agree to the foregoing shall be subject to discipline up to
and including termination.
C. Second Positive: After two (2) violations of this policy, the employee shall
be discharged from employment.
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Upon being convicted of the sale, distribution, manufacture or transfer of an illegal
drug, or the illegal sale, distribution, manufacture or transfer of a controlled
substance, or felony possession of a controlled substance or any other illegal drug by
an employee, an employee shall be immediately dismissed.
Upon being convicted of misdemeanor possession of any illegal drug or controlled
substance, an employee will be subject to disciplinary action up to and including
dismissal.
6. Voluntary Request for Assistance. Employees are encouraged to voluntarily seek
treatment, counseling and/or other support and assistance for an alcohol or drug related
problem. If such voluntary assistance is sought by the employee before the employee
commits rule violations connected with drug/alcohol abuse and/or before the employee is
subjected to for cause testing under this policy, there shall be no adverse employment action
taken against an employee who voluntarily seeks assistance and successfully completes a
substance abuse program. When voluntary assistance is requested under this policy, the
employee may use the City's Employee Assistance Program to obtain referrals, treatment,
counseling and other support and all such requests shall be treated as confidential pursuant
to the City's normal procedure in the operation of its Employee Assistance Program.
Employees participating in EAP shall comply with the following requirements:
A The City attorney shall be notified of the employee's entry in the EAP. Such
information shall be held confidential subject to the employee's compliance with
the conditions and agreements established for EAP participation;
B. The EAP conditions shall include a requirement that the employee be subject to
random testing during treatment;
C. During the period of treatment, the employee shall be required to obtain a fit for
duty statement from a physician who shall provide to the Administrator of the EAP.
If the employee is determined to be fit for duty, the statement shall be held in
confidence. If found not fit, the City shall be notified by the Union President.
1. If the employee fails to comply with any agreements or conditions for
participation in the EAP, the City shall be notified by the
Administrator of the EAP.
2. This employee will be required to submit to random testing for a
period of twelve (12) months following the successful completion of
treatment. Any further positive drug and alcohol testing may result in
termination.
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APPENDIX G
COMPONENTS OF CTO
Category
Year 0
Year 7
Year 14
Year 22
Current Allocations
Vacation (a)
144
192
240
288
Personal Day
24
24
24
24
Holiday Time (b)
67.2
67.2
67.2
67.2
Christmas Prem Hol (c)
12
12
12
12
Total
247.2
295.2
343.2
391.2
New PTO Hours
248
296
350
400
Change to 40Hour conversion:.07547
187
223
264
302
(a) Vacation includes 8 hours for birthday for shift employees
(b) Holiday time includes hours previously known as comp time
(c) 12 hrs in CTO instead of added to wages as Premium Holiday P
BENEFIT CONVERSION PROCEDURE.
Employees who may be reassigned from a 53-hour work week schedule to a 40-hour work week
schedule, or vice -versa, shall have their accumulated compensatory time leave hours, vacation
leave hours, (or CTO hours, as applicable) and sick leave hours converted on the following basis:
1. New 40-hour Per Week Employees - To determine the equivalent benefit hours for new
40-hour per week employees, multiply the employee's shift schedule accumulated benefit
hours times a conversation factor of times a conversion factor of .7547.
2. New Shift Employees - To determine the equivalent benefit hours for new shift schedule
employees, multiply the employee's 40-hour per week accumulated benefit hours times a
conversion factor of 1.325.
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I_1=10191E47
Health Insurance Contribution Rates
City of Galesburg Employee Health Plan
City of Galesburg Employee Health Plan
City of Galesburg Employee Health Plan
MonthlyPremiums 2021
Monthly Premiums 2021
Monthly Premiums2021
High Deductible plan
PPO plan
PPO+ plan
Fire Union
EmpPays City Pays Total
Fire Union
EmpPays City Pays
Total
Fire Union
Emp Pays City Pays
Total
Single
per pay
Emp + 1
per pay
Family
per pay
$45.96 $604.72 $650.68
$22.98 $302.36 $325.34
$150.70 $1101.30 $1252.00
$75.35 $550.65 $626.00
$332.18 $1327.88 $1660.06
$166.09 $663.94 $830.03
Single
per pay
Emp + 1
per pay
Family
per pay
$118.64 $619.48
$59.32 $309.74
$326.88 $1092.64
$163.44 $546.32
$489.32 $1388.12
$244.66 $694.06
$738.12
$369.06
$1419.52
$709.76
$1877.44
$938.72
Single
per pay
Emp + 1
per pay
Family
per pay
$121.36 $666.22
$60.68 $333.11
$342.30 $1172.14
$171.15 $586.07
$513.26 $1486.82
$256.63 $743.41
$787.58
$393.79
$1514.44
$757.22
$2000.08
$1000.04
Premiums & Contributions include medical, prescription drug, dental & vision benefits for each plan as defined in the benefits booklet
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RATIFICATION
Executed this day of , 2021, after ratification by the Union membership and after receiving approval by the City
Council.
CITY OF GALESBURG, ILLINOIS I.A.F.F. LOCAL NO. 555
City Manager/Date
Witness/Date
Witness/Date
GALESBURG FIREFIGHTERS ASSOCIATION
President/Date
Vice President/Date
Vice President/Date
Treasurer/Date
Recording Secretary/Date
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23-4106
COUNCIL LETTER
CITY OF GALESBURG
OCTOBER 16, 2023
AGENDA ITEM: Proposal recommendation, three-year renewal agreement for Galesburg Parks
and Recreation software.
SUMMARY RECOMMENDATION: The Interim City Manager, Director of Parks and Recreation,
and Purchasing Agent recommend waiver of normal purchasing polices and approval of a three-
year agreement with Amilia in the amount of $17,964, plus a 1% service fee estimated at $6,000
per year, to provide a renewal for the Parks and Recreation Amilia software and support to the
City of Galesburg. The current three-year agreement is scheduled to expire at the end of
November 2023.
BACKGROUND: In 2016, the Parks and Recreation Department entered into an agreement to use
MaxGalaxy as its first ever recreation software. In 2020, the Parks and Recreation Department
entered into an agreement to use SmartRec from Amilia recreation software. City staff would like
to renew the agreement. Features the recreation software include are listed below:
• Facility Scheduling
• Online Facility Reservations
• Registration
• League Scheduling
• Membership Management
• Online Registration
• Punch Pass & Attendance Tracking
• Point of Sale & Inventory Management
• Website Integration
• E-mail Marketing & Communications
• Reporting
The three-year commitment of $17,964, plus a 1% service fee estimated at $6,000 per year based
on revenue transactions, brings the overall project price over the normal purchasing threshold
requiring a formal bid/proposal. Purchasing reviewed the request process that had occurred and
determined this service is meeting the current needs.
Based on these factors, City staff is requesting the City Council waive normal purchasing
procedures and approve the three-year renewal agreement with Amilia for this software.
BUDGET IMPACT: Funds will come from Parks & Recreation Administration (1905).
SUPPORTING DOCUMENTS:
1. Amilia Service Agreement
Prepared by: EAV
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AM ILIA
�r rtRec
SOFTWARE AS A SERVICE (SAAS) AGREEMENT
SmartRec Platform
Prepared for:
City of Galesburg
k,
f..;
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This Software as a Service (SaaS) Agreement (the "Agreement") is entered into by and between:
City of Galesburg, a company/corporation/other (as
AMILIA TECHNOLOGIES USA, INC., a company
applicable incorporated under the laws of Illinois having
incorporated under the laws of Delaware having its
its registered office at:
registered office at 1209 Orange Street, City of
55 West Tompkins Street
Wilmington, County of New Castle, 19801 and its
Galesburg
principal place of business at 1751 Richardson Street,
61401
Suite 3.105, City of Montreal, Province of Quebec,
United States
Canada, represented herein by Ali Sabrah, Customer
represented herein by:
Success Manager;
Peter Schwartzman, Mayor
("Customer" or "you")
("Amilia")
(Collectively, the "Parties")
The Parties agree to the following terms and conditions:
Initial Term: 36 months
Commencement Date: December 1st, 2023 Expiration Date: November 30th, 2026
Access fees: $499$/month to be invoiced monthly (discounted from $799/month).
❑ Starter ❑ Growth 0 Plus
Service fees: 1 % of Customer's transaction revenues processed through the SmartRec Platform to be invoiced
monthly.
(Access fees and Service fees are referred to as "Platform Fees")
Credit cards (Visa, Mastercard, Discover): 2.75% + $0.30 per transaction to be invoiced monthly.
eCheck (ACH): 1 % + $0.50 per transaction to be invoiced monthly.
Additional fees passed through directly from credit card companies may be applied, including but not limited to,
credit card chargebacks, reversals, and retrievals, and returns on e-checks due to insufficient funds.
Amilia - March 2022
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Any notice or other communication given under the terms of this Agreement shall be in writing and may be
delivered personally, by courier, or by prepaid registered mail, addressed as follows, until changed by notice given
in accordance herewith:
if to Amilia: at 1751 Richardson Street, Suite 3.105, Montreal, Quebec, Canada
if to Customer: at the address above.
Any such notice or other communication shall be effective when actually received and, if received after normal
business hours, shall be effective the next business day after receipt.
The foregoing shall also apply, as applicable, as regards to any payment made to Amilia under the terms of the
Agreement.
This Agreement incorporates all the terms and conditions specified in Appendix A - Terms and conditions.
In the event of a conflict between any provisions in the Appendix A and any other provision in the Agreement or any
other appendix or exhibit to the Agreement, the terms provided in the Appendix A shall govern.
AMILIA TECHNOLOGIES USA, INC.
By:
�#&?�h
City of Galesburg
By:
Name: Ali Sabrah
Name: Peter Schwartzman
Title: Customer Success Manager
Title: Mayor
Date: October 10th, 2023
Date:
Amilia - March 2022
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APPENDIX A
TERMS AND CONDITIONS
1. The SmartRec Solution
a. Platform & API. Amilia provides (i) an e-
commerce platform (the "SmartRec Platform") that is
designed to increase the revenue and streamline the
operations of programs and (ii) an application program
interface ("API") to enable access to the SmartRec
Platform (the API and the SmartRec Platform are
collectively designated as the "SmartRec Solution"). The
uses of the SmartRec Solution (including use of the API
through a third -party product that accesses the SmartRec
Platform) are subject to the terms and conditions of this
Agreement.
b. Provision of Access. Subject to you paying
the Platform Fees and any other fees stipulated and
agreed upon with Amilia herein and compliance with all
the other terms and conditions of this Agreement, Amilia
grants you a personal, limited, non-exclusive, revocable,
non -transferable, non-sublicensable right to access and
use the SmartRec Solution (the "Access") during the
Initial Term or Renewal Term and solely for use by you
and the End Users (as defined below) in accordance with
the terms and conditions herein. The Access includes
access to all features, modules (except Community
Segments), SmartRec Solution, and API/Web Hook end
points/connections developed by Amilia. The SmartRec
Solution includes any software, programs,
documentation, tools, internet-based services,
components, and any updates (including software
maintenance, service information, help content, bug fixes
or maintenance releases) thereto provided to you by
Amilia. Amilia will provide you the necessary passwords
and network links or other connections to allow you to
access and use SmartRec Solution. Subject to the terms
and conditions of this Agreement, Amilia hereby grants
you a non-exclusive, non-sublicensable, non -transferable
license to use the Documentation (as defined hereunder)
during the Initial Term and Renewal Term solely for your
internal business purposes in connection with you use of
the SmartRec Solution. Amilia reserves for itself all other
rights and interest not explicitly granted under this
Agreement. Except for the limited rights and licences
expressly granted under this Agreement, nothing in this
Agreement grants, by implication, waiver, estoppel, or
otherwise, to you or any third party any intellectual
property rights or other right, title, or interest in or to the
Amilia's Intellectual Property Rights (as defined
hereunder).
C. Platform fees and Payment terms. You
agree to pay to Amilia via direct debit or electronic funds
transfer (additional fees may apply if payment is made by
cheque) all Platform Fees and any other fees stipulated
and agreed upon with Amilia herein within thirty (30) days
of date of invoice issued by Amilia. If you fail to make any
payment to Amilia when due, you must, without prejudice
to any other right or remedy of Amilia (a) pay interest on
the amount outstanding, at a monthly rate equal to 1.25%
or a per annum rate equal to 15%; and (b) reimburse
Amilia for all reasonable costs and expenses incurred by
it in relation to the outstanding debt and collection of said
debt. Platform Fees do not include local, state, provincial,
or federal taxes or duties of any kind and any such taxes
will be assumed and paid by you. Notwithstanding any
provision to the contrary, all payments required to be
made hereunder shall be timely made, and no payments
to Amilia shall be withheld, delayed, reduced, or refunded
if Amilia has fully performed its material obligations and
its inability to meet any schedule or delivery requirements
is caused by your failure to provide certain of its
information (including End User Information as defined
hereinafter) as are required to perform any of Amilia's
obligations hereunder. It is solely your responsibility to
determine what, if any, taxes apply in connection with the
use of the SmartRec Solution, and to assess, collect,
report, or remit the correct taxes to the proper tax
authority. Amilia has no obligation to determine whether
taxes apply, or calculate, collect, report, or remit any
taxes to any tax authority arising from any transactions
made in connection with your use of the SmartRec
Solution.
d. Customer/End User Service Support. Amilia
will use commercially reasonable efforts to resolve any
technical issues relating to your Amilia account
("Account") and your use of the SmartRec Solution. You
are solely responsible for all customer service issues to
your end users of the SmartRec Solution (the "End
Users") relating to your Access for your services,
including pricing, order fulfillment, order cancellation by
you or the customer, returns, refunds and adjustments,
rebates, functionality and warranty, technical support and
feedback concerning experiences with your personnel,
policies, or processes. In performing customer service,
you will always present yourself as a separate entity from
Amilia. You acknowledge that you shall comply with
Amilia's guidelines for making available your End User
Information (as defined hereinafter) to be imported and
processed through the SmartRec Platform. You further
acknowledge that Amilia does not control the import of
such information from its point of origin and shall not be
held liable for any delays to your and your customer's
access to the SmartRec Platform caused by your non-
compliance to such import guidelines.
e. Security. Amilia maintains administrative,
technical, and physical procedures to protect End User
Information stored on Amilia servers from unauthorized
access, accidental loss, or modification. Those
procedures shall, at a minimum, meet the standards of
the industry to protect End User Information from
unauthorized access, accidental loss, or modification.
Amilia guarantees that its data center infrastructure will
be available and extends to all network infrastructure
under Amilia's direct control. The only exceptions to this
guarantee are planned system maintenance and Force
Majeure events. Amilia agrees to store and process
Customer's data only in the continental United States or
Amilia - January 2023
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in Canada. Amilia will protect Customer's data with
routine backups and off -site storage of the data in the
event of a disaster. Amilia shall report, either orally or in
writing, to Customer any use or disclosure of Customer's
data not authorized by this Agreement, or in writing by the
Customer including any reasonable belief that an
unauthorized individual has accessed Customer's data.
Amilia shall make the report to Customer immediately
upon discovery of the unauthorized disclosure, but in no
event more than two (2) business days after Amilia
reasonably believes there has been such unauthorized
use or disclosure. Amilia's report shall identify: (i) the
nature of the unauthorized use or disclosure, (ii)
Customer's data used or disclosed, (iii) who made the
unauthorized use or received the unauthorized
disclosure, (iv) what Amilia has done or shall do to
mitigate any deleterious effect of the unauthorized use or
disclosure, and (v) what corrective action Amilia has
taken or shall take to prevent future similar unauthorized
use or disclosure. Amilia shall provide such other
information, including a written report, as reasonably
requested by Customer. Notwithstanding the foregoing,
Amilia does not guarantee that unauthorized third parties
will never be able to defeat those measures or use such
information for improper purposes. For purposes hereof,
"End User Information" means such End User's
information or data created, collected, generated,
licensed, leased, on your behalf or information or data
otherwise under the control or responsibility of you
wherever located, including, but not limited to, Personal
Information or Sensitive Personal Information, that are
disclosed or otherwise made available to Amilia by you
pursuant to or as part of this Agreement. To the extent
that you provide Amilia any data that may constitute
Personal Information, the Parties agree that you
determine the purpose and means of processing such
Personal Information, and Amilia processes such
information on your behalf, you acting as a controller and
Amilia as a processor under relevant applicable law. In
such case, you are responsible to provide the necessary
information to the identified or identifiable natural person
whose Personal Information are collected, processed, or
stored and shall obtain all required consents under
applicable laws to allow Amilia and its affiliates,
subcontractors, agents and third -party service provides to
process such Personal Information in connection with the
SmartRec Solution. Upon request, you will provide Amilia
with copies of such consent. "Personal Information"
means all information or data (regardless of format) that
(i) identifies or can be used to identify, contact, or locate
an individual, or (ii) that relates to an individual, whose
identity can be either directly or indirectly inferred,
including any information that is linked or linkable to that
individual regardless of the citizenship, age, or other
status of the individual. Personal Information includes but
is not limited to first and last name; last name plus data
regarding birth; phone number; email address; street
address; geolocation; customer number or identifier;
government identifier; or account number or identifier.
"Sensitive Personal Information" is a subset of Personal
Information, which due to its nature has been classified
by law as deserving additional privacy and security
protections. Sensitive Personal Information consists of:
(i) all government -issued identification numbers
(including social security, passport, national ID and
driver's license numbers); (ii) all financial account
numbers (including payment or credit card numbers and
bank account numbers); (iii) individually identifiable
health information; (iv) biometric information; (v) all data
obtained from a consumer reporting agency (such as
employee background investigation reports, credit
reports, and credit scores); and (vi) data elements
revealing race, ethnicity, national origin, religion, trade
union membership, sex life or sexual orientation, and
criminal records or allegations of crimes.
f. Availability. Subject to any emergency
maintenance performed on an unscheduled basis and
any downtime resulting from such emergency
maintenance and except for all planned downtime, Amilia
will use commercially reasonable efforts to operate and
maintain the SmartRec Solution to make it available 24
hours a day, 7 days a week. The number and the duration
of any planned downtime shall be at Amilia's sole
discretion, provided, however, that Amilia intends to use
commercially reasonable efforts to schedule such
planned downtime during evening and weekend hours
(Eastern Time).
g. Amilia Representations and Warranties.
Amilia represents and warrants to you that: (i) it has all
necessary rights in the SmartRec Platform and its
intellectual property to grant to you the Licence under this
Agreement; (ii) the SmartRec Platform will perform
substantially in accordance with the Documentation, and
(iii) it shall at all times comply with all applicable laws in
connection with providing services under this Agreement,
including PCI compliance as defined by the Payment
Card Industry Security Standards Council to ensure all
credit card information is protected, and that it will
continue to meet such standards during the term of this
Agreement including any extensions thereto. Amilia does
not guarantee that the SmartRec Platform will perform
error free or uninterrupted. Customer acknowledges that
Amilia does not control the transfer of data over
communications facilities, including the internet and that
the SmartRec Platform may be subject to limitations,
delays, and other problems inherent in the use of such
communications facilities. For purposes of this
Agreement, "Documentation" means the user guides,
online help, release notes, training materials and other
documentation provided or made available by Amilia to
you regarding the use or operation of the SmartRec
Platform, as may be amended from time to time by Amilia,
at its sole discretion. EXCEPT AS EXPRESSLY STATED
IN THIS SECTION OR AS REQUIRED BY APPLICABLE
LAW, THE SMARTREC PLATFORM, THE API AND THE
DOCUMENTATION ARE PROVIDED ON AN "AS IS"
AND "AS AVAILABLE" BASIS, WITHOUT ANY
WARRANTIES, EITHER EXPRESS, IMPLIED, OR
Amilia - January 2023
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STATUTORY, INCLUDING WITHOUT LIMITATION ANY
IMPLIED WARRANTIES OF TITLE,
MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE, AND NON -INFRINGEMENT, AND ALL
WARRANTIES ARISING FROM COURSE OF DEALING,
USAGE, OR TRADE PRACTICE. EXCEPT FOR THE
LIMITED WARRANTY SET FORTH ABOVE, AMILIA
MAKES NO WARRANTY OF ANY KIND THAT THE
SMARTREC SOLUTION, OR ANY PRODUCTS OR
RESULTS OF THE USE THEREOF, WILL MEET
YOURS OR ANY OTHER PERSON'S REQUIREMENTS,
OPERATE WITHOUT INTERRUPTION, ACHIEVE ANY
INTENDED RESULT, BE COMPATIBLE OR WORK
WITH ANY SOFTWARE, SYSTEM, OR OTHER
SERVICES, OR BE SECURE, ACCURATE,
COMPLETE, FREE OF HARMFUL CODE, OR ERROR
FREE.
h. Aggregate Statistics. Notwithstanding
anything to the contrary in this Agreement, Amilia may
monitor your use of the SmartRec Solution and collect
and compile data and information related to your use of
the SmartRec Solution that is used by Amilia in an
aggregate and anonymized manner, including to compile
statistical and performance information related to the
provision and operation of the SmartRec Solution (the
"Aggregate Statistics"). As between Amilia and you, all
right, title, and interest in Aggregated Statistics, and all
intellectual property rights therein, belong to and are
retained solely by Amilia. You acknowledge that Amilia
may compile Aggregated Statistics based on your data
input into the SmartRec Solution. You agree that Amilia
may (i) make Aggregated Statistics publicly available in
compliance with applicable law, and (ii) use Aggregated
Statistics to the extent and in the manner permitted under
applicable law; provided that such Aggregated Statistics
do not identify you or your Confidential Information.
2. Your Engagement.
a. Use. You shall not use the SmartRec
Solution and the Documentation for any purposes beyond
the scope of the access granted in this Agreement. You
are responsible and liable for all uses of the SmartRec
Solution and Documentation resulting from access
provided by you, directly or indirectly, whether such
access or use is permitted by or in violation of this
Agreement. You represent, warrant and covenant that
you: (i) shall use the SmartRec Solution as contemplated
by this Agreement, (ii) have the sole responsibility for the
accuracy, quality, integrity, legality and reliability of your
data; (iii) shall use commercially reasonable efforts to
prevent unauthorized access to, or use of, the SmartRec
Solution, and promptly notify Amilia of any such
unauthorized use; (iv) are, and will remain during the
Initial Term or any Renewal Term, in compliance with all
applicable laws in connection with your use of the
SmartRec Solution; and (v) shall use the trademarks,
names, references, logos or other marks owned or
licensed by Amilia (collectively, the "Amilia Trademarks")
strictly in accordance with the restrictions and policies
that Amilia may provide you with from time to time. You
will not, at any time, directly or indirectly, and shall not
otherwise permit someone to: (i) license, sublicense, sell,
resell, rent, lease, assign, distribute, timeshare or
otherwise commercially exploit or make the SmartRec
Solution available to any third party, other than as
contemplated in this Agreement; (ii) send spam or
otherwise duplicative or unsolicited messages using
directly or indirectly the SmartRec Solution in violation of
applicable law; (iii) send, store or use obscene,
threatening, libellous or otherwise unlawful or tortious
material using directly or indirectly the SmartRec
Solution; (iv) send, store or use any material violating
third party rights including, but not limited to, Intellectual
Property Rights (as defined herein) or privacy rights using
directly or indirectly the SmartRec Solution; (iv) send,
store or use material containing harmful computer codes,
files, scripts, agents or programs using directly or
indirectly the SmartRec Solution; (v) interfere with or
disrupt the integrity or performance of the SmartRec
Solution or the data contained therein; (vi) attempt to gain
unauthorized access to the SmartRec Solution or its
related systems or networks; (vii) modify, copy or create
derivative works based on the SmartRec Solution or
Amilia's Intellectual Property Rights therein; (viii) create
internet links to or from the SmartRec Solution, or frame
or mirror any content forming any part of the SmartRec
Platform other than on your own website for the purposes
hereof or otherwise for your own internal business
purposes; (ix) disassemble, reverse engineer, decompile,
decode, adapt, or otherwise attempt to derive or gain
access to the SmartRec Solution, in whole or in part, for
any purpose or reason; (x) remove any proprietary
notices from the SmartRec Solution or Documentation; or
(v) use the SmartRec Solution or Documentation in any
manner or for any purpose that infringes,
misappropriates, or otherwise violates any intellectual
property right or other right of any person, or that violates
any applicable law.
C. Suspicion of Unauthorized or Illegal Use.
Amilia reserves the right to decline any transaction
submitted to the SmartRec Platform which Amilia
reasonably suspects, in its sole discretion, (i) is in
violation of this Agreement or any other Amilia Agreement
to which you are a party or is in violation of applicable law,
or (ii) exposes either party to harm, including but not
limited to fraud and other criminal acts. You hereby grant
Amilia authorization to share information with law
enforcement about you, your transactions, or your
Account if Amilia reasonably suspects that your Account
has been used for an illegal or criminal purpose. Amilia
will give you prompt advance notice of any impending
disclosure of your information to law enforcement and
grant you, or your attorneys, the possibility to participate
in any police investigation or legal proceeding.
d. Your Content. For the Initial Term or any
Renewal Term, you grant a non-exclusive, non-
transferable, royalty -free, fully -paid, worldwide license, to
use, copy, publicly perform, publicly display, reformat,
translate, excerpt (in whole or in part), sublicense,
Amilia - January 2023
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distribute, prepare derivative works of, or incorporate into
other works, and otherwise use, display and perform all
acts as may be necessary for Amilia to provide the
SmartRec Solution to you regarding any and all
information about your goods and services ("License for
your services"), including any trademarks, trade names,
service marks, logos, images, descriptions or other text,
telephone numbers, and addresses therein, for any
purpose, whether on the Amilia public website, third -party
websites, mobile applications, syndicated
advertisements or otherwise to, and only to provide the
services contemplated by this Agreement, unless
otherwise agreed to in writing with Customer. The license
rights granted hereby will apply to any form, media, or
technology. The creation, distribution, transmission,
public display and performance, accessing, downloading
and copying of your information pursuant to the license
rights granted to Amilia herein, to the best of your
knowledge, does not and will not infringe any rights,
including but not limited to Intellectual Property Rights or
privacy rights, of any third party.
d. Privacy. You acknowledge having reviewed
the Amilia Privacy Policy
(https://www.amilia.com/legal/privacy) relating to the
collection, use and safeguard of the personal information
provided to Amilia on its website. If you receive
information about others using the SmartRec Solution,
you must keep such information confidential and only use
it in connection with the SmartRec Solution and your
policies relating to the use of information that is
confidential or personal or as otherwise permitted by
applicable law. You may not disclose or distribute any
such information to a third party or use any such
information for marketing purposes unless you received
express written consent to do so.
e. Your Representations and Warranties. You
represent and warrant to Amilia that: (a) you are eligible
to register and use the SmartRec Solution and have the
right, power, and ability to enter into and perform under
this Agreement; (b) the name identified by you when
registering is your name or business name under which
you sell goods and services; (c) any sales transaction
submitted by you will represent a bona fide sale by you;
(d) any sales transactions submitted by you will
accurately describe your license for your services sold
and delivered to your customers; (e) you will fulfill all of
your obligations to each customer for which you submit a
transaction and will resolve any consumer dispute or
complaint directly with your customer; (f) all transactions
initiated by you will comply with all applicable laws, rules,
and regulations applicable to your business, including any
applicable tax laws and regulations; and (g) you will not
use the SmartRec Solution, directly or indirectly, for any
fraudulent undertaking or in any manner so as to interfere
with the use of the SmartRec Solution in accordance with
the terms of this Agreement.
3. Initial Term, Renewal Term, Suspension and
Termination
a. Initial Term. This Agreement (and the
Access granted herein) commences upon the
Commencement Date and expires on the Expiration Date
specified herein, unless otherwise terminated in
accordance with the provisions herein. Notwithstanding
the foregoing, this Agreement shall be subject to annual
budget appropriation, as applicable, and may be
extended for additional one-year terms on the Expiration
Date (each, a "Renewal Term") and on each successive
anniversary of the Expiration Date (each, a "Renewal
Date"), , unless and until (i) either party gives written
notice of non -renewal at least 60 business days before
the Expiration Date or any Renewal Date; or (ii) the
Agreement is terminated earlier in accordance with its
terms.
b. Suspension. With reasonable advance
notice to you, Amilia may suspend your Account and your
access to the SmartRec Solution, at its sole discretion, if
(i) Amilia reasonably determines in its sole discretion that
your use of the SmartRec Solution is causing immediate,
material and ongoing harm to the SmartRec Solution (or
Amilia's Intellectual property Rights) or its use by others
or abuse or excessively frequent requests to the
SmartRec Platform via the API, as determined by Amilia
in its sole discretion; (ii) Amilia reasonably determines in
its sole discretion that your use of SmartRec Solution
disrupts or poses a security risk to the SmartRec Solution
or to any other customer of Amilia; (iii) Amilia reasonably
determines in its sole discretion that you are using the
SmartRec Solution for fraudulent or illegal activities; or
(iv) if you fail to make any payment to Amilia when due
and such failure is not cured within ten (10) days after
receipt of a notice from Amilia. Amilia is not liable to you
or any other person for any damages resulting from a
suspension under these circumstances. Amilia will have
no liability for any damage, liabilities, losses (including
any loss of data or profits), or any other consequences
that you or any End User may incur as a result of a
suspension.
C. Termination by either parry. This Agreement
may be immediately terminated by you or by Amilia: (i) set
forth herein and in Sections 6.a or 7.i; (ii) if the other party
is in material breach of any of the provisions of the
Agreement and such breach is not cured within sixty (60)
days after receipt of notice from the non -breaching party;
or (iii) if either party commits an Act of bankruptcy. For
purposes of this Section 3.c. iii), an "Act of bankruptcy"
shall mean, (i) the entry of a decree or order for relief of a
party by a court of competent jurisdiction in any
involuntary case involving a party under any bankruptcy,
insolvency, or other similar law now or hereafter in effect;
(ii) the appointment of a receiver, liquidator, assignee,
custodian, trustee, or other similar agent for a party or for
any substantial Part of a party's assets or property; (iii)
the filing with respect to a party of a petition in any such
involuntary bankruptcy case, which petition remains un-
dismissed for a period of ninety (90) days or which is
Amilia - January 2023
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dismissed or suspended pursuant to any provision of any
United States bankruptcy law, including under the
Federal Bankruptcy Code; (iv) the commencement by a
party of a voluntary case under any bankruptcy,
insolvency, or other similar law now or hereafter in effect;
or (v) the making by a party of any general assignment for
the benefit of creditors.
d. Termination by you. To the extent that the
Initial Term is for a period exceeding 12 months, you may
terminate this Agreement at the expiration of the 12-
month period starting as at the Commencement Date of
the Initial Term by giving a written notice of 90 days to
Amilia. The effective date of such termination shall be at
the expiration of such 90-days notice.
e. Effects of Suspension or Termination. Upon
suspension or termination of this Agreement, you agree:
(i) to immediately deactivate your Account and your
access to the SmartRec Platform; (ii) to immediately
cease use of the SmartRec Solution; (iii) to discontinue
use of any Amilia Trademarks or other Intellectual
Property Rights of Amilia and to immediately remove any
Amilia Trademarks from your website; (iv) that the Access
granted by Amilia to you under this Agreement shall
terminate; and (iv) that Amilia may immediately
deactivate your Account and your access to the
SmartRec Platform and after sixty (60) days, Amilia may
delete your Account from Amilia's "live" site. During such
60 days and upon your written request, Amilia will grant
you limited access to the SmartRec Platform for the sole
purpose of allowing you to retrieve your data, provided
you have paid in full all amounts owed to Amilia up to the
date of suspension or termination of this Agreement; (v)
that you will not be refunded the remainder of any fees
that you paid for the SmartRec Solution prior to such
termination or suspension; and (vi) that Amilia will not be
liable to you for compensation, reimbursement, or
damages in connection with your use, termination,
suspension of the SmartRec Solution or deletion of your
information or account data.
f. Termination Due to Lack of
Appropriations. To the extent applicable, all
payment obligations under this Agreement are subject to
the availability of legislative appropriations at the federal,
state, or local level, for this purpose. You will use
reasonable efforts to ensure appropriated funds are
available. For the term of this Agreement which extends
into fiscal years subsequent to that in which it is approved,
such continuation of the Agreement is contingent on the
appropriation and availability of funds for such purpose,
as determined by you in good faith. If, in your judgment,
sufficient funds are not appropriated to maintain the
services set forth in this Agreement the function
performed in this Agreement and for the payment of the
fees hereunder, you may unilaterally terminate this
Agreement effective on the final day of the fiscal year
through which you have funding, provided that you
agree to give written notice of termination to Amilia at
least ninety (90) written notice prior to the end of its then
current fiscal year, stating its reasons for termination. In
the event of termination due to a lack of appropriations,
you will pay Amilia for all fees and expenses related to the
services you have received, or Amilia has incurred or
delivered, prior to the effective date of termination.
You agree that should it terminate in accordance with this
paragraph, it shall not obtain services which are
substantially equal to or similar to those for which this
Agreement was entered into during the same fiscal year
to which the termination applies and this provision shall
not be construed to allow you to terminate the Agreement,
in order to acquire similar licenses or services from a third
party.
4. Confidential Information.
a. "Confidential Information" means any information
provided by either party (a "Disclosing Party") and any
information received by the other party (a "Receiving
Party") in connection with this Agreement, including the
terms and conditions of this Agreement, which is not
otherwise available to the general public without
restriction as well as any and all other Intellectual
Property Rights, proprietary knowledge, trade secrets,
customer lists or information concerning the Disclosing
Party's internal affairs, technical information,
specifications, drawings, documentation and "know-how"
of every kind and description supplied by the Disclosing
Party, or indirectly by any of its affiliates, under this
Agreement or otherwise. All Confidential Information of a
Disclosing Party is, and shall remain, the exclusive
property of the Disclosing Party. The Receiving Party
shall treat and protect the Confidential Information of the
Disclosing Party as confidential and shall not reproduce
or divulge the Confidential Information of the Disclosing
Party in whole or in part to any third party, except as
authorized in writing by the Disclosing Party or as
permitted by this Agreement. The Receiving Party may
disclose Confidential Information only to its affiliates,
employees, directors, or officers on a "need to know"
basis, provided that each such affiliates, employee,
director or officer, as applicable, shall have signed a
confidentiality undertaking no less restrictive than the
provisions of this Section 4. Notwithstanding any
provisions contained in this Agreement, the Receiving
Party shall not be required to maintain in confidence the
following information: (i) information which, at the time of
disclosure to the Receiving Party, is in the public domain;
(ii) information which, after disclosure, becomes part of
the public domain by publication or otherwise, except by
breach of this Agreement by the Receiving Party; (iii)
information that was in the Receiving Party's possession
at the time of disclosure by the Disclosing Party, provided
that such information was not obtained, directly or
indirectly, from the Disclosing Party on a confidential
basis; (iv) information that the Receiving Party can
demonstrate resulted from its own research and
development, independent of disclosures by the
Disclosing Party; or (v) information that the Receiving
Party received from third parties, provided that such
information was not obtained, directly or indirectly, from
the Disclosing Party on a confidential basis.
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Notwithstanding anything in this Agreement to the
contrary, the Receiving Party may disclose confidential
information pursuant to any governmental, judicial, or
administrative order, subpoena, discovery request,
regulatory request or similar requirement, provided that
the Receiving Party promptly, to the extent legally
permissible and practicable, notifies the Disclosing Party
in writing of such demand for disclosure so that the
Disclosing Party, at its sole expense, may seek to make
such disclosure subject to a protective order or other
appropriate remedy to preserve the confidentiality of the
confidential information. The Receiving Party shall not
oppose and shall cooperate with efforts by the Disclosing
Party with respect to any such request for a protective
order or other relief. Notwithstanding the foregoing, if the
Disclosing Party is unable to obtain or does not seek a
protective order and the Receiving Party is legally
requested or required to disclose such confidential
information, disclosure of such confidential information
may be made without liability. The Receiving Party shall,
upon any request by the Disclosing Party, immediately
return or destroy the Disclosing Party's Confidential
Information and all portions and copies thereof, which are
in Receiving Party's possession or control. If the
Receiving Party discloses or uses (or threatens to
disclose or use) any Confidential Information of the
Disclosing Party in breach of this Section 4, the
Disclosing Party shall have the right, in addition to any
other remedies available to it, to seek injunctive relief to
enjoin such acts, without the requirement of posting a
bond, it being specifically acknowledged by the Parties
that any other available remedies are inadequate. Each
party's obligations of non -disclosure with regard to
Confidential Information are effective as of the Effective
Date and will expire five (5) years from the date first
disclosed to the Receiving Party; provided, however, with
respect to any Confidential Information that constitutes a
trade secret (as determined under applicable law), such
obligations of non -disclosure will survive the termination
or expiration of this Agreement for as long as such
Confidential Information remains subject to trade secret
protection under applicable law.
5. Intellectual Property Rights.
All patents, patent applications, copyright, names,
trademarks, service marks, trade dress, know-how, trade
secrets, industrial designs, other similar instruments, or
rights whether proprietary or otherwise, whether
registered or unregistered, and all rights in relation to any
of the foregoing which are recognized in any jurisdiction
("Intellectual Property Rights") owned or held by Amilia
shall always remain Intellectual Property Rights of Amilia.
Nothing in this Agreement shall be construed or
interpreted as conferring upon you any right or interest in
the Intellectual Property Rights owned or held by Amilia,
whether in the SmartRec Platform, the API or otherwise,
other than as expressly set forth in this Agreement. All
data entered or uploaded by you, except for transaction
data shared with the user, is your sole and exclusive
property. Amilia is free to use or disclose any comments
or ideas that you submit to Amilia without any
compensation to you. You further acknowledge that, by
acceptance of your suggestions for any feature or aspect
of the SmartRec Platform or the API, Amilia does not
waive any rights to use similar or related ideas previously
known to Amilia, or developed by your employees, or
obtained from sources other than yours.
6. Liability
a. Amilia Liability. To the full extent permitted
by applicable law and subject to Section 6.c., Amilia, at its
own expense, will defend and indemnify you from and
against all claims, suits and proceedings ("Claims") (i)
alleging that the SmartRec Platform, and your use of the
SmartRec Platform in accordance with this Agreement,
infringes the Intellectual Property Rights or other rights of
a third party; (ii) arising out of Amilia's breach of Section
4 (Confidential Information); (iii) arising out of Amilia's
breach of Section 1.g. (Amilia Representations and
Warranties); or (iv) arising out of the negligence or wilful
misconduct by its employees or agents. If a Claim is
brought or threatened against you alleging infringement
of the Intellectual Property Rights of a third party, Amilia
will, at its sole option and expense, use commercially
reasonable efforts either (a) to procure a license (or other
rights) that will protect you against such Claim without
cost to you; (b) to modify or replace all or portions of the
SmartRec Platform as needed to avoid infringement,
such update or replacement having substantially similar
or better capabilities; or (c) if (a) and (b) are not
commercially feasible, terminate the Agreement. The
rights and remedies granted to you in this section state
Amilia's entire liability, and are your exclusive remedy,
with respect to any claim of infringement of the Intellectual
Property Rights of a third party. [This Section will not
apply to the extent that the alleged infringement arises
from: (A) use of the SmartRec Solution in combination
with data, software, hardware, equipment, or technology
not provided by Amilia or authorized by Amilia in writing;
(B) modifications to the SmartRec Solution not made by
Amilia; (C) your data or Content.
b. Your Liability. To the full extent permitted by
applicable law and subject to Section 6.c., you will, at your
own expense, defend and indemnify Amilia, its
shareholders, affiliates, directors, officers, affiliates,
agents, employees and representatives (the "Amilia
Parties") harmless from and against all Claims (i) alleging
that your data or any of your trademarks, or Amilia's use
thereof in accordance with this Agreement, infringes the
Intellectual Property Rights or other rights of, or has
caused harm to, a third party; (ii) arising out of your
breach of Section 4 (Confidential Information); (iii) arising
out of your access to or use of the SmartRec Solution
other than in accordance with the terms of this
Agreement; (iv) arising out of your breach of Section 2 e)
(Your Representations and Warranties); or (v) arising out
of the negligence or wilful misconduct by you or any of
your employees or agents; and will hold the Amilia Parties
harmless from and against all liability, damages,
expenses and costs finally awarded or agreed to be paid
Amilia - January 2023
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in settlement (including, without limitation, reasonable
legal fees) (collectively, "Losses") to the extent based
upon such a Claim.
C. Limitation of Liability
(i) IN NO EVENT SHALL (1) EITHER
PARTY, (II) ITS RESPECTIVE SUPPLIERS OR
LICENSORS, AS APPLICABLE OR (III) ANY OF THE
RESPECTIVE AFFILIATES, AGENTS,
SHAREHOLDERS, DIRECTORS, OFFICERS AND
EMPLOYEES OF ANY OF THE ENTITIES LISTED IN (1)
OR (11) ABOVE, BE LIABLE FOR ANY LOST PROFITS,
LOSS OF DATA, OR ANY INDIRECT, PUNITIVE,
INCIDENTAL, SPECIAL, CONSEQUENTIAL OR
EXEMPLARY DAMAGES ARISING OUT OF, IN
CONNECTION WITH OR RELATING TO THIS
AGREEMENT OR THE SMARTREC PLATFORM OR
THE API.
(ii) UNDER NO CIRCUMSTANCES
WILL AMILIA BE RESPONSIBLE FOR: (A) INCREASED
COSTS, DIMINUTION IN VALUE, OR LOST BUSINESS,
PRODUCTION, REVENUES, OR PROFITS; (B) LOSS
OF GOODWILL OR REPUTATION; (C) ANY DAMAGE
OR LOSS RESULTING FROM HACKING, TAMPERING
OR OTHER UNAUTHORIZED ACCESS OR USE OF
THE SMARTREC PLATFORM, THE API, YOUR
ACCOUNT, THE SMARTREC PLATFORM SERVERS
OR ANY INFORMATION CONTAINED THEREIN
(EXCEPT FOR BREACHES OF AMILIA'S
OBLIGATIONS RELATING TO PERSONAL
INFORMATION OR SENSITIVE INFORMATION AS
DESCRIBED IN SECTION 1.e.); (B) LOSS OR
PROPERTY DAMAGE, OF ANY NATURE
WHATSOEVER, RESULTING FROM YOUR ACCESS
TO OR USE OF THE SMARTREC PLATFORM OR THE
API (EXCEPT TO THE EXTENT SUCH LIMITATION IS
NOT PERMITTED BY APPLICABLE LAW); (C)
INTERRUPTION OR CESSATION OF TRANSMISSION
TO OR FROM THE SMARTREC PLATFORM OR THE
API, NOT CAUSED BY THE GROSS NEGLIGENCE OR
WILFUL MISCONDUCT OF AMILIA; (D) ANY BUGS,
VIRUSES, TROJAN HORSES, OR OTHER HARMFUL
CODE THAT MAY BE TRANSMITTED TO OR
THROUGH THE SMARTREC PLATFORM OR THE API,
NOT CAUSED BY THE GROSS NEGLIGENCE OF
AMILIA; (E) ERRORS, INACCURACIES OR
OMISSIONS IN ANY CONTENT OR INFORMATION
PROVIDED BY YOU OR ANY THIRD PARTY; (F) COST
OF REPLACEMENT GOODS OR SERVICES, AND/OR
(G) THE DEFAMATORY, OFFENSIVE, OR
ILLEGACONDUCT OF ANY THIRD PARTY, IN EACH
CASE REGARDLESS OF WHETHER AMILIA WAS
ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR
DAMAGES OR SUCH LOSSES OR DAMAGES WERE
OTHERWISE FORESEEABLE.
(iii) WITHOUT LIMITING THE
FOREGOING PROVISIONS OF THIS SECTION AND
EXCEPT FOR LIABILITY ARISING OUT OF THE
GROSS NEGLIGENCE OR WILFUL MISCONDUCT OF
AMILIA, THE CUMULATIVE LIABILITY OF (1) AMILIA, (11)
SUPPLIERS OR LICENSORS OF AMILIA, AND (III) ANY
OF THE RESPECTIVE AFFILIATES, SHAREHOLDERS,
AGENTS, DIRECTORS, OFFICERS AND EMPLOYEES
OF ANY OF THE ENTITIES LISTED IN (1) OR (11) ABOVE
SHALL BE LIMITED TO DIRECT DAMAGES AND IN ALL
EVENTS SHALL NOT EXCEED IN THE AGGREGATE
THE AMOUNT OF ACCESS FEES PAID BY YOU TO
AMILIA DURING THE THREE (3) MONTH PERIOD
IMMEDIATELY PRECEDING THE EVENT GIVING RISE
TO THE CLAIM FOR LIABILITY OR THE LOSS. THE
LIMITATIONS APPLY EVEN IF AMILIA HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGE
AND SUCH DAMAGE FAILS TO ITS ESSENTIAL
PURPOSE.
d. Amilia Insurance coverage. Amilia will, at its
expense and at all times during the Initial Term or any
Renewal Term, hold and maintain commercially
reasonable insurance policies, as determined by Amilia in
its own discretion.
7. General Terms
a. Disputes; Choice of Law; Jurisdiction and
Venue. The validity of this Agreement, the construction
and enforcement of its terms, and the interpretation of the
rights and duties of the parties shall be governed by the
laws of the state of Delaware, without regard to conflict of
law rules and to the exclusive jurisdiction of the courts of
the state of Delaware for any legal controversy arising in
connection with this Agreement. NOTWITHSTANDING
ANY PROVISIONS TO THE CONTRARY IN THIS
PROVISION, IN THE EVENT OF ANY VIOLATION OF
THIS AGREEMENT, EITHER PARTY MAY INITIATE AN
ACTION SEEKING INJUNCTIVE RELIEF BEFORE ANY
COURT OF COMPETENT JURISDICTION IN THE
STATE OF DELAWARE.
b. No Waiver or Limitation. A party's failure to
assert any right or provision under this Agreement shall
not constitute a waiver of such right or provision. This
Agreement does not limit any rights that either party may
have under trade secret, copyright, patent, or other laws.
C. Right to Change. At any time during the
Initial Term or any Renewal Term, Amilia has the right to
change, delete, discontinue, or impose conditions on any
feature or aspect of the SmartRec Platform or the API that
Amilia in its sole discretion deem to be reasonable in the
circumstances, including by way of a notice on its
website, by email or any other website maintained or
owned by Amilia for the purposes of providing services in
connection with this Agreement, provided that the
SmartRec Platform shall continue to perform substantially
in accordance with the Documentation. Any use of the
SmartRec Platform after its publication of any such
changes shall constitute your acceptance of such
change.
d. Amendment. Unless otherwise stated in this
Agreement, this Agreement may not be amended or
modified except in writing signed by both parties.
e. Disclosures and Notices. You agree and
accept that Amilia can provide disclosures and notices
regarding the SmartRec Platform and the API to you by
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posting such disclosures and notices on its website or
emailing them to the administrator's email address listed
in your Account. Any use of the SmartRec Platform after
its publication of any such changes shall constitute your
acceptance of such change.
f. Independent Contractor. Nothing in this
Agreement shall be construed in any manner to create
between the parties the relationship of joint venturers or
partners, employer and employee, master or servant.
Neither party shall be obligated nor bound by any
agreements, representations or warranties made by the
other party.
g. Successors and Assignment. This
Agreement is binding upon the parties and their
respective successors and permitted assigns.
h. Third Party Platforms and Links to Other
Websites. You may be offered services, products and
promotions provided by third parties and not by Amilia,
and the Amilia website may contain links to third -party
websites as a convenience to you. If you decide to use
these third -party services, you will be responsible for
reviewing and understanding the terms and conditions
associated with these services. Amilia is not responsible
for the performance of these services and does not
approve of, endorse, or warrant the performance of these
services. When you use any such link to go from Amilia's
websites to another website, the Amilia Privacy Policy is
no longer in effect.
i. Force Majeure. "Force Majeure Event"
means fire, telecommunications failures, utility failures,
power failures, equipment failures, labour strife, riots,
war, terrorist attack, public health emergency, non-
performance of vendors or suppliers, acts of God or other
cause over which the Affected Party has no reasonable
control. If either party (an "Affected Party") is delayed
from performing any of its obligations (except payment
obligations) under this Agreement because of a Force
Majeure Event then performance is excused for the
period of the delay to the extent the delay is due to a Force
Majeure Event and the Affected Party will not be in default
under this Agreement. As soon as reasonably practicable
after the start of a Force Majeure Event, the Affected
Party will give to the other party written notice of the
nature and expected duration of such event. If the delay
continues for more than 15 days, then the party entitled to
performance may give to the Affected Party notice of
immediate termination of this Agreement.
j. Entire Agreement. These terms and
conditions and the content of this Agreement to which this
Appendix A is attached constitute the entire agreement
between the parties with respect to the matters covered
by such Software as a Service Agreement and this
Appendix A.
k. Severability. Whenever possible, each
provision or portion of any provision of this Agreement
shall be interpreted in such manner as to be effective and
valid under applicable law, but if any provision or portion
of any provision of this Agreement is held to be invalid,
illegal or unenforceable in any respect under any
applicable law or rule in any jurisdiction, such invalidity,
illegality or unenforceability shall not affect any other
provision or portion of any provision in such jurisdiction,
and this Agreement shall be reformed, construed and
enforced in such jurisdiction as if such invalid, illegal or
unenforceable provision or portion of any provision had
never been contained herein.
I. Survival. Any provision that is reasonably
necessary to accomplish or enforce the purpose of this
Agreement remain in effect in accordance with its terms
upon the termination of this Agreement, including without
limitation Sections 3 and 4 of this Agreement.
M. Currency. Monetary amounts stated,
advanced, paid or calculated in or pursuant to this
Agreement are and shall be stated, advanced, paid or
calculated in United States dollars.
n. Counterpart. This Agreement may be
executed in any number of counterparts, and each such
counterpart hereof will be deemed to be an original
instrument, but all such counterparts together will
constitute but one agreement. Transmitted copies
(reproduced documents that are transmitted via
photocopy, facsimile or any other process that accurately
transmits the original, for example by email receipt of
scanned documents) are considered documents
equivalent to original documents and signatures so
transmitted and received shall be treated for all purposes
of this Agreement as original signatures and shall be
deemed valid, binding, and enforceable by and against
the parties.
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COUNCIL LETTER
CITY OF GALESBURG
October 16, 2023
AGENDA ITEM: Consider moving forward with the demolition process on properties located at 435
N Broad St. (Detached Garage), 340 N Broad St. (Residence), 861 E South St. (Residence), 246 S
Whitesboro St. (Residence & Detached Garage) 325 S Chambers St. (Residence & Detached Garage),
163 W Mary St. (Residence & Detached Garage), 272 N Broad St. (Residence), 484 N Cherry St
(Residence), 1970 E Main St. (Commercial Building)
SUMMARY RECOMMENDATION: The Interim City Manager, Director of Community Development
and Code Compliance Supervisor recommend the City Council authorize demolition proceedings for
these properties.
BACKGROUND: After an inspection of the properties, the building inspector sent the required
notification to the owners of the property requesting compliance. The following are the responses to
the violations:
435 N Broad: A letter was sent to the listed owner in July of 2022. City staff were contacted by
members of the owner's family stating that the bank had foreclosed, and the owner was no longer
responsible for the structure. The owner is still listed on the property taxes and staff have been unable
to confirm a change in ownership. Follow-up inspections have noted that no attempt to repair the
building have been made. There are large sections of the walls missing and boarded up. This property
has been cited for numerous nuisance violations since 2022.
340 N Broad: A letter was sent to the listed owner in March of 2023. The property was then sold to a
neighboring property owner in May of 2023. The new owner stated that he intended to demolish the
residence to expand the neighboring lot. A follow up inspection in August of 2023 showed that no
attempt had been made to repair or demolish the structure. A follow-up letter was also sent in
August. There are large sections of foundation that are beginning to fail: There are visible holes in the
roof: Siding is pulling away from the structure allowing for rodent infiltration; The accessory roof is
sagging and showing signs of collapse; the residence has not had active water service since 2008.
861 E South: A letter was sent to the listed owner in September of 2023. Upon a follow-up inspection
it was noted that no attempt was made to fix the building. The porch roof structure has collapsed;
There are several missing windows that are boarded up from the inside allowing for weather
infiltration; there are tree branches laying on the roof; during inspection rodents were seen entering
openings in the structure. This residence has not had active water service since January of 2020.
246 S Whitesboro: In August of 2023 this residence was scheduled for water service replacement.
Community Development staff were contacted in regard to a large 10' by 5' portion of the foundation
that had collapsed. Upon further inspection the residence was deemed structurally unsafe and was
placarded as uninhabitable. After the required notice was sent to the listed owner it was discovered
that the owner was deceased. Staff reached out to the owner's son who resides out of state. A list of
issues with the property as well as a list of local demolition contractors was sent to him. A follow-up
Back to Agenda
inspection noted that there has been no attempt to fix or demolish the property. There is a large
opening on the south side of the foundation; the roof is dilapidated and showing signs of rot; the
majority of the floorboards in the house are rotted and failing; multiple openings in the structure
allowing weather and rodent infiltration; the garage roof is dilapidated and collapsing.
325 S Chambers: A letter was sent to the listed owner in March of 2023. A follow-up inspection noted
that no attempt at fixing the property had been made. This property has been cited for nuisance
violations numerous times resulting in $2,172.44 in unpaid property maintenance liens. The property
has a dilapidated roof soffits and gutters; the foundation is shifting and showing signs of failure due
to mortar failure; there are multiple broken and or missing windows; the front steps are dilapidated,
and bordering brick walls are failing; the accessory structure does not appear structurally sound; the
chimney is pulling away from the structure and needs to be removed.
163 W Mary: a letter was sent to the listed owner in January of 2023. The property was subsequently
sold, and a letter was sent to the new owner. A timeline for repairs was provided to the building
inspector with repairs to be completed by May of 2023. A request to extend that timeline to Jully 22,
of 2023 was granted. A follow up inspection showed that repairs had been started to the front porch,
but no other repairs have been made. The tuckpointing around the chimney is failing allowing for
weather to infiltrate the structure; roofing is severely dilapidated and missing in several places; parge
coating around foundation is missing or falling away from the building in several areas; the foundation
is failing in the rear of the structure on the west side.
272 N Broad: A letter was sent to the listed owner in June of 2023. The owner contacted the Building
Inspector and stated he was trying to secure a loan to repair the property. No further contact has
been made. A follow-up inspection showed that no attempt to fix the property has been made. The
roof is showing signs of dilapidation with metal sheeting patching the roof; the soffits are rotting and
allowing weather infiltration; windows are missing and need replaced; the foundation bricks are loose
and falling out.
484 N Cherry: A letter was sent to the listed owner in June of 2023. The owner contacted the Building
Inspector and requested time to remove any belongings from the property and to hire a demolition
contractor. She was provided a list of demolition contractors and given an extension to August 13 of
2023. Follow-up inspections have noted that no progress has been made and the city has had no
further communication with the owner. The residence has a dilapidated roof and soffits; the bulkhead
door is rotting and separating from the building allowing for rodent infestation; the foundation has
missing tuckpointing and cracks allowing for water infiltration; siding is rotting or missing around the
structure; Gable facia molding is missing allowing an opening at the roofs edge.
1970 E Main: a letter was sent to the listed owner in July of 2023. Follow-up inspections noted that
no attempts at fixing the building have been made. This property has not had active water since 2009.
The front wall of the structure is collapsing with wood supports cracking and sagging; tuckpointing is
missing in several areas around the building; concrete spalling of the front steps is causing them to
collapse; there is an opening in the front wall allowing rodent infiltration. The city has received
multiple complaints of bricks falling from the parapet wall onto the neighboring property.
Back to Agenda
The request before Council tonight is to approve moving forward with the demolition process. If
approved, the following steps still need to be taken:
• A title search is being conducted and if it is found that there are any other parties with ownership
interest, staff will send additional notices.
• If there are no responses, the City Legal Department pursues all necessary steps to obtain an order
for demolition.
• Once an order is received, staff can order an asbestos inspection of the property.
• Staff requests utilities be terminated at the property.
• Staff then drafts demolition specifications, and the demolition is put out for bid.
• Bids are taken to City Council for approval.
• The selected demolition contractor schedules the demolition into their calendar and completes
the demolition.
BUDGET IMPACT: The demolition costs would be paid out of Fund 23- Property Redevelopment.
Estimated demolition expenses would be:
• 435 N Broad St (Detached Garage)- $4,000- $7,000
• 340 N Broad St (Residence)- $15,000- $18,000
• 861 E South St (Residence)- $17,000- $20,000
• 246 S Whitesboro (Residence & Detached Garage) $17,000-$20,000
• 325 S Chambers St (Residence & Detached Garage) $18,000- $21,000
• 163 W Mary St (Residence & Detached Garage) $17,000- $20,000
• 272 N Broad St (Residence) $15,000- $18,000
• 484 N Cherry St (Residence) $25,000- $32,000
• 1970 E Main St (Commercial Building) $25,000- $35,000
SUPPORTING DOCUMENTS:
1. Fifteen -day notices and photos
Back to Agenda
CITY OF
GALESBURG
ILLINOIS
July 14, 2022
Lake Rice
East Galesburg, IL. 61430
ReferenceProperty:435 N Broad St
PIN#:9910405020
Legal Description: SUB OF LOTS 1-4 NORTHERN ADDN E30' LT 11 & W33' LT 12
This is to advise you that the accessory buildings owned by you, or in which you claim interest, located at
435 N. Broad St. in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe conditions by
reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div. 31).
You are further notified that you have fifteen days from the date of this letter to contact this department or
repair and/or replace the areas listed below:
1. Dilapidated structure (garage) Wall sections missing
The list is based upon a visual inspection was performed on July 12, 2022. This property will be re -inspected
on August 1, 2022. This notice is given pursuant to the applicable statutes of the State of Illinois. If you do
not properly repair or replace the listed items or contact this office within the fifteen day time period, the
City will proceed with demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, I1.
City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-343-4181 www.ci.galesburg.il.us
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Back to Agenda
CITY OF
GALESBURG
ILLINOIS
March 8, 2023
Galesburg, IL. 61401
ReferenceProperty:340 N. Broad St.
PIN#:9910403044
Legal Description: NORTHERN ADDN W OF BROAD ST LOT 16
This is to advise you that the building and accessory buildings owned by you, or in which you claim interest,
located at 340 N. Broad St.. in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe
conditions by reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div.
31).
You are further notified that you have fifteen days from the date of this letter to contact this department or
repair and/or replace the areas listed below:
1.) Chimneys appear to be leaning and need of repair and/or replacement
2.) Steps to front porch dilapidated and in need of repair
3.) Foundation under front porch appears to have no mortar in between bricks and bricks missing in
wall
4.) Foundation under house is in need of tuckpointing and repair areas that appear to fail
5.) Several areas around house bottom course of siding is loose allowing for rodent infiltration
6.) Several areas are boarded up or shutters are closed windows and doors behind the board up need to
be repaired and function as designed. Board up is not a repair.
7.) Roof on house is dilapidated and holes through roof are visable from ground allowing for weather
to enter structure
8.) Gutters and downspouts either missing and/or not properly functioning to carry weather away from
building
9.) Accessory building block walls showing signs foundation giving way cracks up walls
10.)Roof over garage has large sag in roof sign of structure failure
The list is based upon a visual inspection was performed on March 8, 2023. This property will be re-
inspected on March 23,2023. This notice is given pursuant to the applicable statutes of the State of Illinois.
If you do not properly repair or replace the listed items or contact this office within the fifteen day time
period, the City will proceed with demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, I1.
City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-345-3719 www.ci.galesburg.il.us
11
10/9/23, 1:15 PM iworq.net/iworq/0_Pages/popupEditLetterPrint.php?sid=D6XBH32M3TCPSQGOM8Y3BWNRXJ400Bid=4635918&k Back to Agenda
Demolition Notice
09/07/2023
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GALESBURG IL 61401, IL 61401
Re: 861 E SOUTH ST, GALESBURG IL 61401,
PIN #: 9914129022
Legal Description: DAY S ADDN LOT 4 5 A LOT 8
Dear Property Owner:
This is to advise you that the building and accessory building owned by you, or in which you claim interest,
located at 861 E SOUTH ST in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe
conditions by reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div. 31)
You are further notified that you have fifteen days from the date of this letter to contact this department or repair
and/or replace the areas listed below:
Please repair or replace the following items:
Porch roof collapsed, windows missing and boarded up on inside allowing for weather infiltration, trees laying on
roof, rodents(squirrels) making entry while inspecting on porch roof area
The list is based upon a visual inspection was performed on 8/18/23. This property will be re -inspected on
9/22/23. This notice is given pursuant to the applicable statutes of the State of Illinois. If you do not properly
repair or replace the listed items or contact this office within the fifteen day time period, the City will proceed with
demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, II.
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Demolition Notice
08/29/2023
GALESBURG IL61401,
Re: 246 S WHITESBORO ST, GALESBURG IL 61401,
PIN #: 9914205017
Legal Description: FROST S ADDN LOT 12 BLK 5
Dear Property Owner:
This is to advise you that the building and accessory building owned by you, or in which you claim interest,
located at 246 S WHITESBORO ST in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe
conditions by reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div. 31)
You are further notified that you have fifteen days from the date of this letter to contact this department or repair
and/or replace the areas listed below:
Please repair or replace the following items:
1. Foundation failure/collapse 2. dilapidated roof 3. Building has openings to the outside 4. Majority of the home
is shored up with timbers and floor boards are rotted through 5. Garage roof dilapidated and sheeting is
collapsed through rafters.
The list is based upon a visual inspection was performed on 08/25/2023. This property will be re -inspected on
09/13/2023. This notice is given pursuant to the applicable statutes of the State of Illinois. If you do not properly
repair or replace the listed items or contact this office within the fifteen day time period, the City will proceed with
demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, II.
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Back to Agenda
CITY OF
GALESBURG
ILLINOIS
March 7, 2023
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Waterloo, IA 50702
ReferenceProperty: 325 S. Chambers
Pile#:9914153002
Legal Description: SD 1904 SUB LOTS 15 & 16 BLK 64 LOT 43 & E 10' LOT 42
This is to advise you that the building and accessory buildings owned by you, or in which you claim interest,
located at 325 S. Chambers St.. in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe
conditions by reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div.
31).
You are further notified that you have fifteen days from the date of this letter to contact this department or
repair and/or replace the areas listed below:
1. Dilapidated roof holes visable on north side
2. Dilapidated soffits and gutters
3. Windows appears open or missing/broken
4. Rear entrance door boarded over and porch is gone
5. Boarded up windows and doors need repair over 90day allowance per City Ordinance
6. Foundation shifting and showing signs of failure due to mortar failure
7. Front steps dilapidated, brick walls bordering steps falling apart needing to be rebuilt
8. Window opening boarded at ground level with PVC vent through not properly installed allowing
for rodent infiltration
9. Accessory structure boarded up in need of repair, board up is in violation of time allowance per
City Ordinance, board up is not a repair. Repair all boarded openings by replacing or removing
failed items.
10. Dilapidated wood visable on accessory structure at roof level roof appears dilapidated
11. Accessory structure appears not structurally sound chimney is pulling away from structure and
needs to be removed.
The list is based upon a visual inspection was performed on March 6, 2023. This property will be re-
inspected on March 22, 2023. This notice is given pursuant to the applicable statutes of the State of Illinois.
If you do not properly repair or replace the listed items or contact this office within the fifteen day time
period, the City will proceed with demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, I1.
City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-343-4181 www.ci.galesburg.il.us
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534 E South St
Knox County
Back to Agenda
CITY OF
GALESBURG
ILLINOIS
March 10, 2023
Galesburg, IL. 61401
ReferenceProperty:163 W. Mary St.
PIN#:99-10-201-048
Legal Description: C H MATHEWS ADDN LOT 9 BLK 1
This is to advise you that the building and accessory buildings owned by you, or in which you claim interest,
located at 163 W. Mary St.. in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe
conditions by reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div.
31).
You are further notified that you have fifteen days from the date of this letter to contact this department or
repair and/or replace the areas listed below:
1.) Tuckpointing on chimney missing and allowing for weather to infiltrate structure
2.) Roofing severly dilapidated and missing in areas around the roof
3.) Roof fascia and edges showing signs of rot and dilapidation
4.) Porch collapsing on west side foundation collapsed post supporting roof no longer fastened, floor
rotten and collapsed and has hole rotten through floor, and railing sections have collapsed do to rot
and decay
5.) Porch roof has collapsed in the center and pulled away from the structure and is allowing for
weather to enter the building.
6.) Soffit/cveiling collapsed and mising from porch
7.) Foundation was parged at one time and the pargement coating is missing in some areas and pulling
away in others. The foundation appears to be falling away from the structure in the rear of the west
side and pushing the siding off the corner. Parge coating or tuckpointing needed in several areas
on the foundation.
The list is based upon a visual inspection was performed on January 10, 2023. This property will be re-
inspected on March 25, 2023. This notice is given pursuant to the applicable statutes of the State of Illinois.
If you do not properly repair or replace the listed items or contact this office within the fifteen day time
period, the City will proceed with demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, I1.
City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-343-4181 www.ci.galesburg.il.us
172 W Mary
Knox Co�Anty
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Back to Agenda
CITY OF
GALESBURG
ILLINOIS
June 20, 2023
M6
ReferenceProperty:272 N. Broad St.
PIN#:9910455010
Legal Description: S 3 RDS lot 2 BLK 5.
This is to advise you that the building and accessory buildings owned by you, or in which you claim interest,
located at 272 N. Broad St.. in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe
conditions by reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div.
31).
You are further notified that you have fifteen days from the date of this letter to contact this department or
repair and/or replace the areas listed below:
1. Dilapidated roof
2. Dilapidated soffits
3. Windows and doors missing glass and covered with plastic
4. Foundation failing bricks loose and falling out
The list is based upon a visual inspection was performed on June 14, 2023. This property will be re-
inspected on July 5, 2023. This notice is given pursuant to the applicable statutes of the State of Illinois. If
you do not properly repair or replace the listed items or contact this office within the fifteen day time period,
the City will proceed with demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, Il.
City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-345-3617 www.ci.galesburg.il.us
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Back to Agenda
CITY OF
GALESBURG
ILLINOIS
June 20, 2023
Abingdon, IL. 61410
ReferenceProperty:484 N. Cherry St.
PIN#:9910405040
Legal Description: SUB OF LT 1 OF SUBLOT 6 LT 1 (EX N3.83' W 34' E 116.18')
This is to advise you that the building owned by you, or in which you claim interest, located at 484 N.
Cherry St.. in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe conditions by reason
of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div. 31).
You are further notified that you have fifteen days from the date of this letter to contact this department or
repair and/or replace the areas listed below:
1. Dilapidated roof
2. Dilapidated soffits
3. Bulk head plywood door buckling /seperating appears to aloow rodents in to basement
4. Foundation has areas of tuckpointing that is missing and cracks by door allowing water infiltration.
5. Numerous areas of clapboard siding falling off structure and allowing weather to penitrate into wall
cavity.
6. Gable fascia molding missing allowing what appears is a opening at roofs edge
7. Weathered trim boards on the siding at corners dilapidated and pealing away from structure
allowing openings to form and allow openings birds and or rodents can enter.
The list is based upon a visual inspection was performed on June 14, 2023. This property will be re-
inspected on July 5, 2023. This notice is given pursuant to the applicable statutes of the State of Illinois. If
you do not properly repair or replace the listed items or contact this office within the fifteen day time period,
the City will proceed with demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, I1.
City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-343-4181 www.ci.galesburg.il.us
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7/5/23, 10 26AM
484 N Cherry St
Knox County �
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N Cherry St
( County .,
10/9/23, 1:38 PM iworq.netlrworq/0_Pages/popupEditLetterPrint.php?sid=D6XBH32M3TCPS000M8Y3BWNRXJ400Bid=4579009&k- Back to Agenda
Demolition Notice
07/20/2023
MEN"
YATES CITY IL 615729300,
Re: 1970 E MAIN ST, GALESBURG IL 61401,
PIN #: 9913104009
Legal Description: FACTORY ADDN LOT 1 BLK 5
Dear Property Owner:
This is to advise you that the building and accessory building owned by you, or in which you claim interest,
located at 1970 E MAIN ST in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe conditions
by reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div. 31)
You are further notified that you have fifteen days from the date of this letter to contact this department or repair
and/or replace the areas listed below:
Please repair or replace the following items:
Brick structure failing, front wall appears to be collapsing, wood supports cracking and sagging. Tuckpointing
missing in several areas around building. Roof corbals missing leaving roof edge to wave in the wind. Front steps
of dilapidated concrete,concretespalling causing steps to collapse. Hole in front wall from rodent entry
The list is based upon a visual inspection was performed on 07/20/2023. This property will be re -inspected on
08/09/2023. This notice is given pursuant to the applicable statutes of the State of Illinois. If you do not properly
repair or replace the listed items or contact this office within the fifteen day time period, the City will proceed with
demolition action against the property.
If you have any other questions or need additional information, please contact me at 309-345-3617.
Sincerely,
Inspections Division
City of Galesburg, II.
hops:l/www.OmM.netrworq/0 Pages/popupEdRUAterPrint.php?sid=D6XBH32M3TCPSOGOM8Y3BWNRXJ400&id=4579009&k=7108&letterlinkid=183... 1/1
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Back to Agenda
TOWN OF THE CITY OF GALESBURG
Date: October 16, 2023 Agenda Number: 23-9021
TOWN FUND
$11,613.46
GENERAL ASSISTANCE FUND
$5,108.60
IMRF FUND
$3,286.06
SOCIAL SECURITY & MEDICARE FUND
$2,465.22
LIABILITY FUND
$143.26
EMERGENCY ASSISTANCE
$0.00
TOTAL $22,616.60
Back to Agenda
8:55 AM
10111/23
TOWN of the City of Galesburg - TOWN
TOWN Payment Due Report
September 26 - October 10, 2023
Type Date Num Name
Ameren Illinois
Bill 10/10/2023 092523 Ameren Illinois
Total Ameren Illinois
CityGalesburg EXPENSES
Memo
Acct# 5392319850 8122 to 9/21 Service
Bill 10/06/2023
0478561
CityGalesburg EXPENSES
2023 Extreme Network Upgrade
Bill 10/06/2023
0478552
CityGalesburg EXPENSES
October 2023 Stratus
Bill 10/01/2023
093023
CityGalesburg EXPENSES
Acct# 018974-000 Water/Sewer service Sep...
Total CityGalesburg EXPENSES
CityGalesburg GROUP INS
Bill 10/10/2023
0474575
CityGalesburg GROUP INS
Acct# 0024806 November Health Insurance
Total CityGalesburg GROUP INS
Eagle Enterprises
Bill 10/02/2023
100223
Eagle Enterprises
July thru September RecyclinglTrash
Total Eagle Enterprises
F&M Credit Card
Bill 09/21/2023
9134569_Su...
F&M Credit Card
Summit Hosting for QB Sept 21 to Oct 21
Total F&M Credit Card
Liz's Typesetting
Bill 10/01/2023
092623
Liz's Typesetting
Envelopes Qty 4000 + Postcards 500
Total Liz's Typesetting
Tri-States Water
Bill 10/10/2023
91460
Tri-States Water
Sept 21 delivery
Total Tri-States Water
TOTAL
Amount
351.70
351.70
3,892.85
107.97
34.21
4,035.03
6,496.87
6,496.87
184.68
184.68
71.89
71.89
436.00
436.00
37.29
37.29
11,613.46
Township Reporting (Unpaid Bills Detail) Page 1
Back to Agenda
8:52 AM TOWN OF THE CITY OF GALESBURG - GA
10/11/23 General Assistance Payment Due Report
September 26 - October 10, 2023
Type Name
Sep 26 - Oct 10, 23
Bill
Big Lots
Bill
Big Lots
Bill
Big Lots
Bill
Big Lots
Biii
Big Lots
Bill
City TRANSIT Galesburg
Bill
F & M Credit Card
Bill
Hy-Vee Main St # 1216
Bill
Hy-Vee Main St # 1216
Bill
Hy-Vee Main St ## 1216
Bill
Hy-Vee Main St # 1216
Bill
OSI
Bill
Salvation Army Thrift Store
Bill
Salvation Army Thrift Store
Sep 26 - Oct 10, 23
Num ®ate
3100034761 G16218
3100034760
3100024761_G16224
3100034764_GI6245
3100034762_Gl6203
478562
091123
G16287
G16244
G16196
G16277
1152022-0
973G16185
973_-G16221
10/06/2023
10/06/2023
1010612023
10/0612023
1010612023
1010612023
10109/2023
10/06/2023
10/06/2023
10/06/2023
10/06/2023
10/06/2023
10/06/2023
1010612023
Memo
A--...#
49.18
48.51
86.68
85.23
73.32
30.00
99.65
98.50
92.35
100.00
69.47
46.99
49.95
AQ RR
Q7Q 7'1
Township Deporting for Trustees Page 1
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9:15 AM TOWN OF THE CITY OF GALESBURG - GA
10/11/23 General Assistance Advance Payment Report
Cash Basis September 26 to October 10, 2023
Date
Ncm
Name
Income
Expense
602 • Gen Assistance
- Rent
10/03/2023
24646
LL J & M Rental Properties
10/03/2023
24649
LL KCHA
10/03/2023
24650
LL Sun Garden Place, LLC
10/03/2023
24652
LL KCHA
10/03/2023
24653
LL KCHA
10/03/2023
24655
LL Jones Estate
10/10/2023
24665
LL KCHA
Total 602 - Gen Assistance - Rent
603 • Gen Assistance
- Utilities
10/03/2023
24643
AMEREN ILLINOIS
101U31Z023
24644
AMEREN ILLINOIS
Total 603 - Gen Assistance - Utilities
612 • Gen Assistance
- Misc/LndrylTra
10/03/2023
24648
LL KCHA Laundry
10/03/2023
24651
LL KCHA Laundry
10/03/2023
24654
LL KCHA Laundry
10/10/2023
24666
LL KCHA Laundry
Total 612 - Gen Assistance - Misc/Lndry/Tra
614 • Emergency Assistance
- Utility
09/26/2023
24641
City WATER Galesburg
10/03/2023
24642
City WATER Galesburg
10/03/2023
24645
City WATER Galesburg
10/03/2023
24647
AMEREN PLEDGE
10/04/2023
24660
City WATER Galesburg
10/10/2023
24662
City WATER Galesburg
10/10/2023
24664
AMEREN PLEDGE
Total 614 • Emergency
Assistance - Utility
Total Expense
Net Income
Memo
Paid Amount
595.00
17.00
250.00
17.00
17.00
101.00
17.00
1,014.00
29.60
,fall nn
192.60
10.00
10.00
10.00
10.00
40.00
445.82
80.00
483.04
260.00
289.56
323.87
1,000.00
1) 001) In
4,128.89
-4,128.89
Twnshlp Reporting for Trustees (Paid Out Report) Page 1
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8:57AM TOWN of the City of Galesburg -1MRF
10/11/23 IMRF Payment Due Report
Accrual Basis September 26 - October 10, 2023
Type Date Num Name Split Amount
215 • IMRF WH
Liability Check
Liability Check
Liability Check
Total 215 • €MRF WH
TOTAL
10/10/2023 2026714 I.M.R.F. 106...-1,393.42
10/10/2023 2026714 I.M.R.F. 106...-1,143.30
10/10/2023 2294 I.M.R.F. 106...-749.34
-3.286,06
.3,286.06
Page 1
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9:12 AM
10/11/23
Accrual Basis
SSMC FUND
SSMC Transactions
September 26 - October 10, 2023
Type Date Na Memo
108 Cash in Bank - SSMC FUND
Transfer 10/03/2023 Funds Transfer Redistribute SSMC SEPT
Total 108 - Cash in Bank - SSMC FUND
TOTAL
Split
106 - Cash in Hank - TOWN FUND
Amount
-2,465.22
-2,466.22
-2,465.22
GL Account QuickReport Page 1
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8:58 AM TOWN of the City of Galesburg - LIAB
10/11/23 LIABILTY FUN® PAYMENT DUE REPORT
,accrual Basis September 26 - October 10, 2023
Type Date Num
109 • Cash In Bank - LIABILITY FUND
Liability ... 10/10/2023 583300048
Total 109 • Cash in Bank - LIABILITY FUND
TOTAL
Name
Memo
Split Amount
Director of Employment S... 0808072 218 • SUTA Payable-143.26
-143.26
A 43.26
Page 1