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Home My WebLink About11062023 City Council Packet0- CITY OF k' November 6, 202 City Council Agenda 55 W. TOMPKINS STREET GALESBURG, IL 61401 WWW.CI.GALESBURG.IL.US CITY OF GALESBURG City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers November 6, 2023 Galesburg City Council meetings are streamed live on the City's website and Comcast channel 7. 6:00 p.m. Roll Call Pledge of Allegiance Invocation Proclamation National Apprentice Week Presentation Galesburg Promise Approve Minutes from October 16, 2023 Open Bids 905 Maple Avenue Public Comment Consent Agenda #2023-21 23-5011 Receive Investment Schedule as of September 30, 2023 23-6010 Approve Appointment Memo 23-8020 Bills and Advance Approval and warrants drawn in payment of same Checks Passage of Ordinances and Resolutions 23-1027 Ordinance Flag Policy (Final Reading) 23-1028 Ordinance Amending the General Obligation Bonds, Series 2023 to utilize a portion for street projects (Final Reading) 23-1029 Ordinance Approving a 10 year extension of the $1.50 Special Service Area Number One tax (First Reading) 23-1030 Ordinance Property Tax Levy (First Reading) 23-1031 Ordinance SS1 #1 Property Tax Levy (First Reading) 23-1032 Ordinance Ordinance dissolving the Tax Increment Financing fund and Redevelopment Project Area (Regency TIF 3) (First Reading) 23-1033 Ordinance Adopting the 2021 editions of the International Building Code, International Residential Code, International Mechanical Code, International Fuel Gas Code, International Existing Building Code, International Fire Code, and the 2020 National Electric Code (First Reading) Bids, Petitions and Communications 23-3035 Bid Salt Shed Overhead Door Replacement City Manager's Report A. FY 2024 budget is available for inspection Miscellaneous Business (Agreements, Approvals, Etc.) 23-4108 Approve Minority/Women owned Business Startup Assistance for 309 Sparkle and Shine Cleaning 23-4109 Approve Minority/Women owned Business Startup Assistance for Fisk Design Group, LLC 23-4110 Approve Proposal for Comprehensive Transit Study 23-4111 Approve Minor Plat - Greenspace Subdivision 23-4112 Approve Salary Schedule - addition of pay range for Fire Battalion Chiefs 23-4113 Approve Purchase of safety surfacing and the installation of safety surfacing and playground equipment at Lancaster Park 23-4114 Approve Settlement Agreement - Marston v. Galesburg 23-4115 Approve Purchase of insurance coverage for city liability, property, and vehicles Town Business 23-9022 Bills Closing Comments Executive Session Executive Convene into closed door Executive Session for the purpose of discussing: Session A. Approval of the September 18, 2023 executive session minutes, 5 ILCS 120/2 (c)(21) B. Litigation, 5 ILCS 120/2(c)(11) Adjournment Back to Agenda CITY OF — GAl.F sit('R w o CONSENT AGENDA #2023-21 CITY MANAGER'S OFFICE Operating Under Council — Manager Government Since 1957 CITY COUNCIL MEETING City Manager's Report November 6, 2023 Item 23-5011 Investment Schedule as of September 30, 2023 The September 30, 2023 Investment Schedule reports a grand total of investments in the amount of $69,176,602.00. The national 3-month T-Bill rate on September 30, 2023, was at 5.32 percent while, at the same timeframe, the City investments earned an average rate of 4.831 percent. Item 23-6010 Appointment Memo Appointments to boards and commissions are submitted by Mayor Schwartzman for Council consideration and approval. Item 23-8020 Bills Bills and advanced checks are submitted for approval. All purchases are made in accordance with purchasing policies, with purchases over $25,000.00 utilizing the competitive bid process and approved individually by City Council. Please direct questions pertaining to bills and/or advance checks prior to the council meeting to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item 23-1027 Flag Policy (Final Reading) Staff recommends approval of an ordinance amending Chapter 37 of the Galesburg Municipal Code regarding the display of flags on City property and uniforms. The ordinance provides that city employees, representatives, and volunteers only fly or otherwise display on or over City owned, leased, or controlled property, buildings, facilities, or vehicles, or on any uniform of City provided clothing, no flag other than the following: the flag of the United States, the flag of the State of Illinois, a flag bearing the seal of the City of Galesburg, or the flag of National League of Families POW/MIA. In addition, when appropriate for a specific event or occasion, the City could select to fly the flag of the United States Military or government officials. Item 23-1028 Amending General Obligation Bonds, Series 2023 (Final Reading) An ordinance is provided for council consideration to authorize the use of the General Obligation Bonds, Series 2023 proceeds for the Irwin Street storm sewer and street reconstruction at an estimated cost of $550,000.00; asphalt resurfacing projects at an estimated cost of $1,950,000.00; and a community center at an estimated cost of $2,500,000.00. Page 1 of 4 Back to Agenda Item 23-1029 Approving a 10 Year Extension of the $1.50 SSA #1 Tax (First Reading) Staff recommends approval of an ordinance amending Special Service Area Number One to extend the $1.50 levy an additional ten years. The amendment would extend the current tax of one and a half percent of the equalized assessed value ($1.50) for property owners within the special service are downtown for a ten year period commencing with the 2024 tax levy, payable 2025. The funds generated from this tax could be utilized for expenditures such as maintenance service, administrative activities, operational costs and capital improvements, all of which must be accomplished within the boundaries of Special Service Area Number One. Item 23-1030 Property Tax Levy (First Reading) Staff recommends approval of the 2023 property tax levy ordinance. The 2023 tax levy request has been established at $10,088,040.00 which is an increase of 3.92% when compared to the total amount of the current year tax levy extension. Based on the current Estimated Assessed Value (EAV) for the 2023 tax levy, the estimated property tax rate for the City would be approximately $2.358 or 8.72 cents ($0.0872) less than the 2022 tax levy rate. The property tax levy will fund a portion of the City's General Fund and Park & Recreation Fund general operations, IMRF obligations in the General Fund, the majority of the Public Library's general operations, and the police pension and firefighters' pension funds. Item 23-1031 SSA #1 Property Tax Levy (First Reading) Staff recommends approval of the special ordinance to approve the 2023 tax levy for the Special Service Area #1 (downtown area). As outlined in item 23-1029, money generated from this levy is utilized to pay maintenance services in the downtown area. Item 23-1032 Ordinance Dissolving the Tax Increment Financing Fund and Redevelopment Project Area (Regency TIF 3) (First Reading) Staff recommends approval of an ordinance dissolving the TIF fund and terminating the area designated as TIF redevelopment project area 3 (Regency TIF 3). In accordance with the Illinois Tax Increment Allocation Redevelopment Act, the City has sent notice of termination to all affected taxing bodies on October 2, 2023. Prior to December 31, 2023 the City must pass this ordinance dissolving the TIF 3 fund and terminating the area designated as TIF redevelopment project area 3. Item 23-1033 Adopting the 2021 Editions of Safety Codes (First Reading) The Overall Code Review Commission (OCRC) recommends adoption of the 2021 editions of the International Building Code, International Residential Code, International Mechanical Code, International Fuel Gas Code, International Existing Building Code, International Fire Code, and the 2020 edition of the National Electric Code. Staff concur with this recommendation. The city currently enforces the 2012 editions of the model codes, which are updated every three years and the 2021 editions now available for adoption. BIDS, PETITIONS AND COMMUNICATIONS Item 23-3035 Salt Shed Overhead Door Replacement Staff recommends approval of the bid from Sullivan Door Company in the amount of $62,115.00 to replace the overhead door on the salt building. The current door is inoperable after a weather event caused the door to cave in and be pulled off the tracks. Two bids were submitted, with Page 2 of 4 Back to Agenda Sullivan Door Company submitting and low and best bid. There are sufficient funds budgeted in the building repair and maintenance fund. CITY MANAGER'S REPORT A. FY 2024 budget is available for inspection MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 23-4108 Business Startup Assistance for 309 Sparkle and Shine Cleaning Staff recommends approval of Minority and/or Woman owned Business Startup Assistance Grant for 309 Sparkle and Shine Cleaning. The business will provide cleaning and organizing services to residential and commercial owners in Galesburg, East Galesburg and Knoxville weekdays from 7:00 am to 4:00 pm. Per the Minority/Women owned Startup Assistance Program guidelines, a self-employed person is eligible to receive $5,000.00 plus $2,500.00 per full-time employee created, up to a maximum of $10,000. In addition to the owner there will be one other employee at the start and anticipate hiring 10 to 15 employees after the first year. This request is eligible for $10,000.00. Item 23-4109 Business Startup Assistance for Fisk Design Group, LLC Staff recommends approval of Minority and/or Woman owned Business Startup Assistance Grant for Fisk Design Group, LLC. The business will provide design, strategy and marketing services primarily to small and mid -sized businesses. Per the Minority/Women owned Startup Assistance Program guidelines, a self-employed person is eligible to receive $5,000.00 plus $2,500.00 per full-time employee created, up to a maximum of $10,000. The owner will be the only employee so they are eligible to request $5,000.00. Item 23-4110 Proposal for Comprehensive Transit Study Staff recommends approval of a proposal in the amount of $119,988.00 from Nelson -Nygaard to complete a comprehensive audit and analysis of the public transportation system. This study is fully funded by a technical services grant from the Illinois Department of Transportation (IDOT). The IDOT approved tasks of this study are very detailed and it is anticipated the study will take approximately one year to complete. The results of this study will ultimately provide a path forward for the public transportation system through potential additional funding opportunities from the State as well as other entities utilizing the system. Two proposals were received for this request, with Nelson/Nygaard submitting the best proposal as evaluated by staff and IDOT. Item 23-4111 Minor Plat - Greenspace Subdivision The Planning & Zoning Commission (P&Z) recommends approval of the minor plat. Staff concur with this recommendation. This two lot subdivision of 905 Maple Avenue will divide the property into two lots. Lot one will be approximately 8.28 acres and contains the greenspace, parking lot north of the building and vehicular entrances to Maple Avenue and Mary Street. Lot two will be approximately 6.62 acres and includes the south portion with the existing building. This lot will include everything from approximately 15 feet north of the existing building to the south property line. Page 3 of 4 Back to Agenda Item 23-4112 Salary Schedule - Addition of Pay Range for Fire Battalion Chiefs Staff recommends approval of the 2023 classification and salary schedule for Fire personnel, which reflects the creation of pay grade 24F, Step G, applicable to Battalion Chiefs and included in the contract approved by the City Council on September 16, 2023. Item 23-4113 Purchase of Safety Surfacing and Installation of Safety Surfacing and Playground Equipment at Lancaster Park Staff recommends approval of a quote from GameTime in the total amount of $37,477.00 for the purchase of safety surfacing, and the installation of safety surfacing and playground equipment at Lancaster Park. The discounted pricing is provided through the Statewide Funding Initiative with Illinois Parks and Recreation Association (IPRA), Playcore, and GameTime. This will be paid from the grant fund and will count towards the OSLAD 50% local match for the Lancaster Park project. Item 23-4114 Settlement Agreement - Marston v. Galesburg Staff recommends approval of a settlement agreement, which resolves the pending workers' compensation case Marston v. Galesburg, related to an injury sustained in January, 2022. In exchange for a release of claims, Mr. Marston will be compensated $18,787.50. Item 23-4115 Purchase of Insurance Coverage Staff recommends renewal of the insurance coverages from the Illinois Municipal League Risk Management Association for liability, property, and vehicles. Renewal is for the period of 1/1/2024 - 12/31/2024, and coverages include general liability, property damage for buildings, automobile liability & physical damage for the fire & police departments and transit vehicles, public official bonds, and law enforcement liability. The policy has a deductible of $10,000 per occurrence for most lines of coverage with an annual premium of $462,518.00. This is an increase of approximately 1%, which is under the projected and budgeted amount for plan year 2024. Sufficient funding is budgeted in the Risk Fund for this purchase. TOWN BUSINESS Item 23-9022 Town Bills Respectfully submitted, John Schlaf Interim City Manager Page 4 of 4 Back to Agenda Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois October 16, 2023 6:00 p.m. Called to order by Deputy Mayor Wayne Dennis at 6:00 p.m. Roll Call #1: Present: Council Members Bradley Hix, Wayne Dennis, Evan Miller, Dwight White, Heather Acerra, Sarah Davis, and Steve Cheesman, 7. Absent: Mayor Peter Schwartzman, 1. Also Present: Interim City Manager John Schlaf, Attorney James Kelly, and Deputy City Clerk Ericka Gugliotta. Deputy Mayor Dennis declared a quorum present. The Pledge of Allegiance was recited. Semenya McCord gave the invocation. Proclamation: Manufacturing Month Physical Therapy Month Council Member Miller moved, seconded by Council Member Hix, to approve the minutes of the City Council's regular meeting from October 2, 2023, meeting. Roll Call #2: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. PUBLIC COMMENT Faye Schultz addressed the Council about houses and abandoned property. Most homes in her neighborhood are well maintained whereas some have issues such as gutters missing or yards that are terribly overgrown. She has researched the reason why this happens and typically it is due to the home being a rental property, the owner being deceased, or the owner is mentally or physically incapacitated. Schulz stated to fix this problem the city needs to have stricter codes enforced for homeowners. Homes that are in disrepair should result in an immediate fine, and fines should increase if violations are not fixed. All residents should be able to live where homes are maintained. Jerry Ryberg stated that he left out information regarding pro -life at the previous City Council meeting. Ryberg stated that someone mentioned 30 million abortions at the last meeting. October 16, 2023 Page 1 of 8 Back to Agenda Ryberg added that what that means is 30 million unwanted children are not with us then, and are not with us now as unsuccessful needy adults. Ryberg believes that the Republican controlled states that have outlawed abortion will see more poverty, more crime, and higher taxes. Ryberg hopes that the next general election on November 5t" will be good for democracy. Dylan, Knox College Student, stated that she recently became aware that the City was going to pass a flag ordinance that would only allow government or military flags be flown on City property. She believes this ordinance is in response to the previous city council allowing the LGBTQ+ flag to be flown during pride month. Dylan stated that she is very disheartened to know that this flag could be removed. Dylan has faced bullying and harassment and others in the Queer community have faced much worse. When she sees the pride flag flown, she feels safe, dignity, respect, and can live as herself without fear. Dylan asks that the city does not ban flying the flag that supports the most vulnerable people in the community. Linda Miller thanked the city for the Hawthorne Pool and hopes that everyone comes out to see the vision that the city accomplished. At first, it wasn't the city councils' vision, and they were told it was a lost cause. Once the council started to listen to the Save Hawthorne Pool group and see all the petitions to save it, they started to see that vision and moved forward with the renovation. The council stopped playing sides and voted unanimously to move forward with the renovation. Miller stated that the council is again not seeing the vision for the community center. Miller feels the council is disregarding the Farnsworth study by only allocating $2.5 million for the center and is now reallocating the rest of the bond money for road repair. Miller asked that the council listen to the public before spending the money that was earmarked for the community center. Jeanette Chernin echoed the comments from Faye Schulz regarding more strict housing codes. Chernin addressed her concern about 110 E. North Street not having any electricity with people living in the home with winter coming. Chernin stated she emailed the city council requesting that the Black Lives Matter or the Black Panther flag be flown during black history month in February before they pass the Flag ordinance. Darla Krejci also addressed Flag policy. The council is about to pass a very restrictive flag ordinance that will result in the Pride Flag no longer being flown on City owned property. She believes this policy was delayed on purpose until after the Respect for Life flag has been flown. This was done in deliberate retaliation for flying the Pride Flag. Some believe that not flying the flag of a marginalized group means that you don't see them. She disagrees, the council sees them but doesn't want to. Krejci noted Council Member Accera stated, that some feel that the Pride Flag is insulting to their religion. Krejci added that as this ordinance is written, employees, representatives and volunteers cannot fly a flag over city owned or leased property. That will prohibit the flag from being flown at the Visitors and Tourism Center or let volunteers display flags on their vehicles. Krecji asks that the council read the ordinance before it's passed. October 16, 2023 Page 2 of 8 Back to Agenda Jackie Smith -Esters asked that the council consider using the company called Hera Registry. They collect outstanding fines from blighted properties at no cost to the City. They keep a percentage of what is collected, and the rest comes back to the city. Smith -Esters added that she hopes the two ordinances on the agenda stay on first reading and would like more clarification on the bond money being spent on roads. CONSENT AGENDA #2023-20 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. P*&1k1j ] Approve Resolution 23-53 accepting a grant from the Illinois Housing Development Authority's Strong Communities Program Round 2. Approve MFT resolution for purchase of salt, hot mix, asphalt, concrete, CA-6 gravel, and high- performance patching mixture for the 2024 calendar year. 23-4102 Approve the agreement to provide certain computer services to the Galesburg Board of Elections. 23-4103 Approve the agreement to provide certain computer services to the Town of the city of Galesburg. 23-6009 Approve the appointment of Madison Springer to the Youth Commission, term expiring December 2024. 23-8019 Approve bills in the amount of $1,655,763.06 and advance checks in the amount of $116,718.27. Council Member Miller moved, seconded by Council Member Davis, to approve Consent Agenda 2023-20. Roll Call #3: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS October 16, 2023 Page 3 of 8 Back to Agenda 23-1027 Ordinance of first reading amending Chapter 37 of the Galesburg Municipal Code regarding the display of flags on City property and uniforms. 23-1028 Ordinance on first reading authorizing the General Obligation Bonds, Series 2023 proceeds to be used for various projects. 23-2060 Council Member Miller moved, seconded by Council Member Hix, to approve Resolution 23-54 determining the 2023 Property Tax Levy, which is not more than 105 percent and therefore will not require a truth in taxation public hearing. The tax levy request will not exceed $10,193,306. Roll Call #4: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. BIDS, PETITIONS, AND COMMUNICATIONS CITY MANAGER'S REPORT MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.) 23-4104 Council Member Miller moved, seconded by Council Member Hix, to approve a grant agreement with the Knox County Housing Authority in an amount not to exceed $60,000 for operation of an overnight winter shelter. The hours of operation will be from 6:00 p.m. to 7:00 a.m., Monday through Sunday, bus passes will be available for those needing transportation to the shelter. Roll Call #5: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 23-4105 Council Member Miller moved, seconded by Council Member Acerra, to approve amending the agreement with the IAFF Local 55, incorporating Fire Battalion Chiefs in the collective bargaining agreement. October 16, 2023 Page 4 of 8 Back to Agenda Council Member Hix moved, seconded by Council Member Miller, to amend the agreement to update the pay rates for sworn personnel in the bargaining unit from the 2021 rates to the 2023 rates and to remove a line in the job description for Battalion Chiefs. Roll Call #6: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. Roll Call #7: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 23-4106 Council Member Hix moved, seconded by Council Member Miller, to waive normal purchasing policies and approve a three-year agreement with Amilia in the amount of $17,964 plus a 1% service fee estimated at $6,000 per year, to provide Parks and Recreation software and support. Roll Call #8: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 23-4107 Council Member Hix moved, seconded by Council Member Davis, to approve the demolition process on properties at the following locations: 1. 435 North Broad Street (detached garage) 2. 340 North Broad Street (residence) 3. 861 East South Street (residence) 4. 246 South Whitesboro Street (residence and detached garage) 5. 326 South Chambers Street (residence and detached garage) 6. 163 West Mary Street (residence and detached garage) 7. 272 North Broad Street (residence) 8. 484 North Cherry Street (residence) 9. 1970 East Main Street (commercial building) Roll Call #9: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None October 16, 2023 Page 5 of 8 Back to Agenda Chairman declared the motion carried. Council Member Miller moved, seconded by Council Member Hix, to sit as the Town Board. The motion carried. TOWN BUSINESS 23-9021 Trustee Davis moved, seconded by Trustee Accera, to approve Town bills and warrants to be drawn in payment of same. Fund Title Amount Town Fund $11,613.46 General Assistance Fund $5,108.60 IMRF Fund $3,286.06 Social Security/Medicare Fund $2,465.22 Liability Fund $143.26 Audit Fund Total $22,616.60 Roll Call #10: Ayes: Trustees Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. Trustee Miller moved, seconded by Trustee White, to resume as the City Council. The motion carried. CLOSING COMMENTS Council Member White commended the students who were in attendance for the Manufacturing Month proclamation and encouraged others to speak to our youth about getting involved in the trades as an alternative to college. White asked the public to read the council packet and stay informed. Council Member Accera expressed her support for manufacturing and vocational careers for youth and commended the educators and the community for their efforts. She expressed her excitement for all the new businesses that want to come to Galesburg and encouraged the programs that teach these skills to keep going. Accera clarified her comments regarding the Pride Flag and that some members find it insulting. She added she does not feel that way but that it's a very controversial issue. She has received a tremendous number of calls on both sides of the October 16, 2023 Page 6 of 8 Back to Agenda issue. Accera expressed that she appreciated tonight's meeting and hopes that we keep supporting our youth. Council Member Davis thanked the public who were in attendance for the proclamations. Davis stated that she agrees with what was said during public comment and the Right to Life Flag was retaliatory. Davis added that she doesn't anticipate the flag ordinance to change to be more inclusive. However, she will always have a pride flag flown and have a place where people feel safe, loved, included, and celebrated. Council Member Cheesman stated that vocational education must be of the highest priority and the council should do what they can to help with that. Cheesman listed the names Ryan Crane, Mary Vega, Kim Sibley, Dotty Bess, Jeff Kern, Cindy Barshinger, and the late David Wilson and the list goes on of ordinary citizens that make extraordinary differences in our community. These individuals don't look to be recognized or for credit. They do things like cleaning up the community and helping their neighbors and volunteering. These types of people are why our community is such a great place. Council Member Hix stated the Hispanic Latino Student Association of Carl Sandburg College recently had an event to honor the Box Car families. There will be another event on October 30tn in honor of them, more details will be available soon. Hix stated that the recent study performed by the Farnsworth group shows that roads are the number one priority for citizens. He has spoken to many people in his ward as well as people in different wards and the vast majority agree. Hix added he will be voting for the allocation of $1.9 million of bond funds to be used for street improvements at the next meeting. Council Member Miller also addressed the concern of homes in disrepair. There is a home in his ward on Pearl Street that has been in very poor condition for 10 years. He hopes that these dangerous homes can be demolished. Miller added that there are several sidewalks that need repair. There are many areas that need to be worked on to make our city beautiful. Council Member White invited his colleagues to attend the movie called Mully at the Orpheum Theatre on Saturday October 21s' at 1:00 pm. Council Member Hix announced an event at the Galesburg Area Vocational Center they will be hosting a Manufacturing & Trades Showcase on October 26t" from 8:30 a.m. to 2 p.m. and encouraged people to attend. There being no further business, Council Member Miller moved, seconded by Council Member White, to adjourn the regular meeting at 7:08 p.m. Roll Call #11: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None October 16, 2023 Page 7 of 8 Back to Agenda Chairman declared the motion carried. Wayne Dennis, Deputy Mayor Ericka Gugliotta, Deputy City Clerk October 16, 2023 Page 8 of 8 Back to Agenda Prmlamahoon CITY OF GALESBURG WHEREAS, National Apprenticeship Week is celebrating its 9th anniversary of raising awareness of the vital role Registered Apprenticeships provide in creating opportunities by allowing apprentices to earn while they learn and preparing a pathway to good, quality jobs and well -paying careers in Galesburg and across the nation; and WHEREAS, Registered Apprenticeship programs enable employers to develop and train their future workforce while offering career seekers affordable paths to secure high -paying jobs, and WHEREAS, Galesburg recognizes the role of Registered Apprenticeship in expanding opportunities in our workforce that are inclusive of individuals who have been historically underserved, marginalized, and adversely affected by persistent poverty and inequality, thus providing a path for all qualified individuals, including women, youth, people of color, rural communities, justice -involved individuals and individuals with disabilities, to become apprentices and contribute to America's industries; and WHEREAS, Galesburg recognizes that Registered Apprenticeship, a proven and industry -driven training model, is a key strategy to improving job quality, and creating access to good -paying, family -sustaining jobs for all, starting with youth and young adults, while addressing some of our nation's pressing workforce challenges such as rebuilding our country's infrastructure, addressing critical supply chain demands, supporting a clean energy workforce, modernizing our cybersecurity response, and responding to care economy issues. THEREFORE, I, Peter D. Schwartzman, Mayor of the City of Galesburg, due hereby proclaim November 13, 2023, through November 19, 2023, as National Apprenticeship Week in the City of Galesburg. Dated this 6th day of November 2023. Mayor Peter D. Schwartzman Back to Agenda 23-5011 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 6, 2023 AGENDA ITEM: September 30, 2023 Investment Schedule. SUMMARY RECOMMENDATION: Receive item only BACKGROUND: In order to update City Council on investments held by the City, a report is submitted quarterly by the Director of Finance & Information Systems. The September 30, 2023 Investment Schedule reports a grand total of investments in the amount of $69,176,602. The national 3-month T-Bill rate on September 30, 2023, was at 5.32 percent while, at the same timeframe, the City investments earned an average rate of 4.831 percent. BUDGET IMPACT: The quarterly investment schedule provides cash and investment details held by each of the City's funds as of September 30, 2023. SUPPORTING DOCUMENTATION: 1. September 30, 2023 Investment Schedule Prepared by GPO Page 1 of 1 Back to Agenda CITY OF GALESBURG INVESTMENT SCHEDULE 09/30/23 TABLE 1 - WEIGHTED AVERAGE INVESTMENT GRAND NATIONAL TOTAL % OF TOTAL RATE LENGTH RATES Fed Funds 5.33 CASH IN BANK $2,470,658.20 3.713% 5.302% 1 IL FUNDS 14,416,869.28 21.667% 5.512% 1 Illinois Trust 4,373,841.01 6.574% 5.420% 1 T-Bills 3 mos. F&M BANK SAVINGS 13,096,943.62 19.684% 5.325% 1 5.32% CERTIFICATE OF DEPOSIT (CD) 28,228,124.13 42.425% 4.895% 378 T-Bills 6 mos. U.S. TREASURIES 3,950,646.10 5.938% 5.296% 253 5.32% TOTAL $66,537,082.34 100.000% 4.831% 176 RESTRICTED TRUSTS $2,639,519.89 GRAND TOTAL $69,176,602.23 TABLE 2 - INVESTMENT LENGTH SUMMARY TOTAL 1 DAY 180 DAYS 365 DAYS 730 DAYS 731+ DAYS CASH IN BANK $2,470,658.20 $2,470,658.20 $0.00 $0.00 $0.00 $0.00 IL FUNDS 14,416,869.28 14,416,869.28 0.00 0.00 0.00 0.00 Illinois Trust 4,373,841.01 4,373,841.01 0.00 0.00 0.00 0.00 F&M BANK SAVINGS 13,096,943.62 13,096,943.62 0.00 0.00 0.00 0.00 CERTIFICATE OF DEPOSIT (CD) 28,228,124.13 0.00 13,338,000.00 11,970,000.00 0.00 0.00 U.S. TREASURY 3,950,646.10 0.00 2,464,872.45 1,485,773.65 0.00 0.00 TOTAL $66,537,082.34 $34,358,312.11 $15,802,872.45 $13,455,773.65 $0.00 $0.00 RESTRICTED TRUSTS $2,639,519.89 Grand Total $69,176,602.23 10/25/2023 5:02 PM 09.23 Investment Schedule Report bjc Rank to A aendn CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR PURCHASE MATURITY FUND FDIC # / ISIN # ACCOUNT VALUE DATE DATE RATE GENERAL FUND (01) 01 Cash In Bank 10101 $654,963.71 Open Open 5.325% 01 F&M Bank Savings 10102 $2,362,420.01 Open Open 5.325% 01 IL Funds 10105 $0.00 Open Open 5.512% 01 Illinois Trust 10108 $126,018.37 Open Open 5.420% 01 Petty Cash 10201-10220 $1,750.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $3,145,152.09 01 BANK- CD -American Bank $240,000.00 23-Mar-23 25-Mar-24 5.360% 01 BANK- CD - American Eagle Bank $240,000.00 30-Nov-22 30-Nov-23 4.750% 01 BANK- CD - Bar Harbor Savings & Loan $240,000.00 19-Jul-23 17-Jan-24 5.750% 01 BANK- CD - Core Bank $245,000.00 19-Sep-23 19-Mar-25 5.450% 01 BANK- CD - Corner Stone Bank, Southwest City, MO $240,000.00 15-Aug-23 15-Aug-24 5.600% 01 BANK- CD - Cornerstone Bank $240,000.00 09-Dec-22 11-Dec-23 4.700% 01 BANK- CD - Eaglebank $240,000.00 31-Aug-23 31-Aug-24 5.550% 01 BANK- CD - EastBank, NA $245,000.00 26-Jan-23 26-Jan-24 4.800% 01 BANK- CD - Enterprise Bank $240,000.00 26-Oct-22 26-Oct-23 4.000% 01 BANK- CD - Eva Bank $235,000.00 30-Dec-22 02-Jan-24 4.500% 01 BANK- CD - Farmers Bank & Trust, NA $245,000.00 01-Feb-22 01-Feb-24 0.850% 01 BANK- CD - Financial FSB $45,000.00 08-Mar-23 08-Mar-24 5.050% 01 BANK- CD - First Bank of Ohio $245,000.00 25-Jan-23 25-Jan-24 4.800% 01 BANK- CD - First Bank of Nebraska $240,000.00 01-Dec-22 01-Dec-23 4.400% 01 BANK- CD - First Bank Southwest $240,000.00 16-Mar-23 18-Mar-24 4.950% 01 BANK- CD - First Central Bank, Cambridge $240,000.00 07-Sep-23 06-Sep-24 5.260% 01 BANK- CD - First Central Bank McCook, NA $240,000.00 07-Sep-23 08-Sep-25 5.700% 01 BANK- CD - First National Bank of Moose Lake $235,000.00 30-Dec-22 02-Jan-24 4.450% 01 BANK- CD - First State Bank of Boise City $240,000.00 31-Jan-23 31-Jan-24 4.650% 01 BANK- CD - Flagler Bank $240,000.00 28-Sep-23 28-Mar-25 5.600% 01 BANK- CD - Frost State Bank $240,000.00 28-Sep-22 28-Sep-23 4.000% 01 BANK- CD - Gateway First Bank $245,000.00 20-Mar-23 20-Mar-24 5.200% 01 BANK- CD - GBC International Bank $240,000.00 16-May-23 16-May-24 4.800% 01 BANK- CD - Global Bank $240,000.00 12-Jan-23 12-Jan-24 4.950% 01 BANK- CD - Grand Savings Bank $235,000.00 09-Jan-23 09-Jan-24 4.500% 01 BANK- CD - Great Midwest Bank, SSB $240,000.00 02-Aug-23 01-Aug-24 5.400% 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 2 Back to Agenda FUND FDIC # / ISIN # ACCOUNT CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR VALUE PURCHASE MATURITY DATE DATE RATE 01 BANK- CD - International Bank of Chicago $235,000.00 30-Dec-22 30-Dec-23 4.650% 01 BANK- CD - Merrick Bank $245,000.00 08-Mar-23 08-Mar-24 4.750% 01 BANK- CD - Murphy Bank $200,000.00 31-Jan-23 31-Jan-24 4.700% 01 BANK- CD - NewBank $240,000.00 03-Aug-23 03-May-24 5.200% 01 BANK- CD - Odin State Bank $240,000.00 06-Oct-22 06-Oct-23 4.250% 01 BANK- CD - Optus Bank $245,000.00 07-Mar-22 07-Mar-24 1.400% 01 BANK- CD - Partners Bank $240,000.00 09-Dec-22 11-Dec-23 4.760% 01 BANK- CD - Patriot Bank $240,000.00 09-Jun-23 10-Jun-24 5.550% 01 BANK- CD - Prime Alliance Bank $240,000.00 06-Oct-22 08-Apr-24 4.250% 01 BANK- CD - Reliance Bank $240,000.00 30-May-23 30-May-24 5.150% 01 BANK- CD - Security Bank of Pulaski Cnty $240,000.00 26-Jan-23 26-Jan-24 4.600% 01 BANK- CD - Select Bank $240,000.00 17-Mar-23 18-Mar-24 5.000% 01 BANK- CD - SSB Bank $240,000.00 17-Feb-23 20-Feb-24 4.700% 01 BANK- CD - State Savings Bank $240,000.00 02-Aug-23 02-Aug-24 5.300% 01 BANK- CD -Transportation Alliance Bank $240,000.00 27-May-23 27-May-24 5.250% 01 BANK- CD - Vast Bank, NA $240,000.00 26-Jul-23 26-Jan-24 5.500% 11301 $9,860,000.00 01 US TREASURY 91282CEA5 $491,953.13 22-Feb-23 29-Feb-24 5.019% 01 US TREASURY 912797GB7 $479,541.46 12-Sep-23 11-Jul-24 5.357% 11390/11392 $971,494.59 01 FMTMM Treasury $276.87 Open Open 4.980% 11391 $276.87 TOTAL INVESTMENTS $10,831,771.46 TOTAL GENERAL FUND $13,976,923.55 MOTOR FUEL TAX (11) 11 Cash In Bank 10101 $0.00 Open Open 5.325% 11 F&M Bank Savings 10102 $0.00 Open Open 5.325% 11 IL Funds 10105 $1,154,189.57 Open Open 5.512% TOTAL CASH & CASH EQUIVALENTS $1,154,189.57 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 3 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR PURCHASE FUND FDIC # / ISIN # ACCOUNT VALUE DATE TOTAL MOTOR FUEL TAX GRANTS FUND (13) 13 Cash In Bank 13 F&M Bank Savings 13 IL Funds 13 Cash 7397 DCEO CDBG Hoursing Rehab 13 Cash 4134 DCEO 2018 Help Grant 13 Cash 5097 CDBG Monroe St 13 Cash 7135 DCEO Lead RLF 18-248221 13 Cash 7143 DCEO Lead BP 19-306001 13 Cash 7150 DCEOHealthyHme 19307001 TOTAL CASH & CASH EQUIVALENTS TOTAL GRANTS FUND GAS TAX (14) 14 Cash In Bank 14 F&M Bank Savings 14 IL Funds 14 Illinois Trust TOTAL CASH & CASH EQUIVALENTS 14 BANK- CD - Today's Bank TOTAL INVESTMENTS TOTAL GAS TAX FEDERAL SPECIAL ENFORCEMENT 15 Cash In Bank 15 F&M Bank Savings 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report MATURITY DATE Back to Agenda RATE $1,154,189.57 10101 $0.00 Open Open 5.325% 10102 $0.00 Open Open 5.325% 10105 ($778,478.42) Open Open 5.512% 10111 $0.00 Open Open 0.000% 10112 $3,259.82 Open Open 0.000% 10113 $0.00 Open Open 0.000% 10114 $0.00 Open Open 0.000% 10115 $0.00 Open Open 0.000% 10116 $0.00 Open Open 0.000% ($775,218.60) ($775,218.60) 10101 $0.00 Open Open 5.325% 10102 $19,797.21 Open Open 5.325% 10105 $241,334.37 Open Open 5.512% 10108 $86,164.23 Open Open 5.420% $347,295.81 $200,000.00 01-Mar-23 01-Mar-24 4.650% 11301 $200,000.00 $200,000.00 $547,295.81 10101 $0.00 Open Open 5.325% 10102 $15,957.32 Open Open 5.325% 4 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR PURCHASE MATURITY FUND FDIC # / ISIN # ACCOUNT VALUE DATE DATE 15 IL Funds TOTAL CASH & CASH EQUIVALENTS TOTAL FEDERAL SPECIAL ENFORCEMENT SPECIAL ENFORCEMENT FUND (16) 16 Cash In Bank 16 F&M Bank Savings 16 IL Funds 16 Illinois Trust TOTAL CASH & CASH EQUIVALENTS TOTAL SPECIAL ENFORCEMENT 911 COMMUNICATIONS (17) 17 Cash In Bank 17 F&M Bank Savings 17 IL Funds TOTAL CASH & CASH EQUIVALENTS TOTAL 911 COMMUNICATIONS Storm Water Utility (18) 18 Cash In Bank 18 F&M Bank Savings 18 IL Funds 18 Illinois Trust TOTAL CASH & CASH EQUIVALENTS 18 BANK- CD - Nexbank TOTAL INVESTMENTS 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report z Back to Agenda RATE 10105 $0.00 Open Open 5.512% $15,957.32 $15,957.32 10101 $5,009.83 Open Open 5.325% 10102 $217,186.39 Open Open 5.325% 10105 $175,622.33 Open Open 5.512% 10108 $105,525.47 Open Open 5.420% $503,344.02 $503,344.02 10101 $0.00 Open Open 5.325% 10102 $0.00 Open Open 5.325% 10105 ($5,768.29) Open Open 5.512% ($5,768.29) ($5,768.29) 10101 $0.00 Open Open 5.325% 10102 $180,849.81 Open Open 5.325% 10105 $426,847.96 Open Open 5.512% 10108 $211,049.81 Open Open 5.420% $818,747.58 $240,000.00 12-Sep-23 12-Sep-24 5.490% 11301 $240,000.00 $240,000.00 Back to Agenda FUND FDIC # / ISIN # ACCOUNT TOTAL STORM WATER UTILITY Parks & Recreation (19) 19 Cash In Bank 19 F&M Bank Savings 19 IL Funds 19 Illinois Trust 19 Petty Cash TOTAL CASH & CASH EQUIVALENTS 19 BANK- CD - CF Bank 19 BANK- CD - First Community Bank (Formerly FNB of Beemer) 19 BANK- CD - First Community Bank of Heartland, Inc 19 BANK- CD - First Western Federal Savings Bank 19 US TREASURY 19 FMTMM Treasury TOTAL INVESTMENTS TOTAL PARKS & RECRATION AIRPORT OPERATIONS (20) 20 Cash In Bank 20 F&M Bank Savings 20 IL Funds TOTAL CASH & CASH EQUIVALENTS TOTAL AIRPORT OPERATIONS CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR VALUE PURCHASE MATURITY DATE DATE RATE $1,058,747.58 10101 $171,208.81 Open 10102 $7,146.75 Open 10105 $1,222,697.63 Open 10108 $316,574.81 Open 10207-10218 $2,800.00 Open $1, 720,428.00 $240,000.00 18-Apr-2 3 $240,000.00 13 -Apr-2 3 $240,000.00 26-Jul-23 $240,000.00 22-Feb-23 11301 $960,000.00 912828W71 $49,179.69 21-Feb-23 11390/11392 $49,179.69 $23.92 Open 11391 $23.92 $1,009, 203.61 $2,729,631.61 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 6 10101 $0.00 Open 10102 $34,309.32 Open 10105 $97,648.42 Open $131,957.74 $131,957.74 Open 5.325% Open 5.325% Open 5.512% Open 5.420% Open N/A 20-May-24 4.910% 16-Jan-24 4.500% 26-Jul-24 5.390% 22-Feb-24 4.960% 31-Mar-24 4.980% Open 4.980% Open 5.325% Open 5.325% Open 5.512% Back to Agenda FUND FOREIGN FIRE BOARD (21) 21 Cash In Bank 21 F&M Bank Savings 21 IL Funds TOTAL CASH & CASH EQUIVALENTS TOTAL FOREIGN FIRE BOARD PROPERTY REDEVELOPMENT (23) 23 Cash In Bank 23 F&M Bank Savings 23 IL Funds 23 Illinois Trust TOTAL CASH & CASH EQUIVALENTS TOTAL PROPERTY REDEVELOPMENT ECONOMIC DEVELOPMENT (24) 24 Cash In Bank 24 F&M Bank Savings 24 IL Funds 24 Illinois Trust TOTAL CASH & CASH EQUIVALENTS 24 BANK - CD -Boone Bank & Trust Co 24 BANK - CD-Fieldpoint Private Bank & Trust 24 BANK - CD -First Credit Bank 24 BANK - CD-F&M Collateral CD 24 BANK - CD -Grand Ridge National Bank 24 BANK - CD -National Bank of Malvern TOTAL INVESTMENTS FDIC # / ISIN # ACCOUNT CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR VALUE PURCHASE MATURITY DATE DATE RATE 10101 $0.00 Open Open 5.325% 10102 $0.00 Open Open 5.325% 10105 $119,237.49 Open Open 5.512% $119,237.49 $119,237.49 10101 $0.00 Open Open 5.325% 10102 $7,028.11 Open Open 5.325% 10105 $110,712.24 Open Open 5.512% 10108 $840,828.51 Open Open 5.420% $958,568.86 $958,568.86 10101 $0.00 Open Open 5.325% 10102 $3,126.01 Open Open 5.325% 10105 $1,847,316.96 Open Open 5.512% 10108 $316,574.81 Open Open 5.420% $ 2,167,017.78 $240,000.00 15-Aug-23 15-Aug-24 5.300% $240,000.00 12-Sep-23 11-Sep-24 5.350% $245,000.00 17-Feb-23 19-Feb-24 4.650% $25,124.13 23-Feb-23 23-Feb-26 1.000% $240,000.00 16-May-23 16-May-24 4.750% $240,000.00 22-Jun-23 21-Jun-24 5.250% 11301&11304 $1,230,124.13 $1, 230,124.13 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 7 Back to Agenda FUND FDIC # / ISIN # ACCOUNT CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR VALUE PURCHASE MATURITY DATE DATE RATE TOTAL ECONOMIC DEVELOPMENT $3,397,141.91 CDBG REPAYMENT (25) 25 Cash In Bank 10101 $11,486.40 Open Open 5.325% 25 F&M Bank Savings 10102 $53,658.47 Open Open 5.325% 25 IL Funds 10105 $17,674.14 Open Open 5.512% 25 Illinois Trust 10108 $105,524.82 Open Open 5.420% TOTAL CASH & CASH EQUIVALENTS $188,343.83 TOTAL CDBG REPAYMENT $188,343.83 UDAG REPAYMENT (26) 26 Cash In Bank 10101 $3,097.59 Open Open 5.325% 26 F&M Bank Savings 10102 $130,863.87 Open Open 5.325% 26 IL Funds 10105 $880,990.17 Open Open 5.512% 26 Illinois Trust 10108 $316,574.81 Open Open 5.420% TOTAL CASH & CASH EQUIVALENTS $1,331,526.44 TOTAL UDAG REPAYMENT $1,331,526.44 PUBLIC TRANSIT (30) 30 Cash In Bank 10101 $0.00 Open Open 5.325% 30 F&M Bank Savings 10102 $0.00 Open Open 5.325% 30 IL Funds 10105 ($335,942.54) Open Open 5.512% 30 Petty Cash 10225-10226 $580.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS ($335,362.54) TOTAL PUBLIC TRANSIT ($335,362.54) PUBLIC TRANSPORTATION PROJECTS (32) 32 Cash In Bank 10101 $3,010.39 Open Open 5.325% 32 F&M Bank Savings 10102 $104,168.40 Open Open 5.325% 32 IL Funds 10105 $0.00 Open Open 5.512% 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 8 Back to Agenda FUND FDIC # / ISIN # ACCOUNT TOTAL CASH & CASH EQUIVALENTS TOTAL PUBLIC TRANSPORTATION PROJECTS 2011B CAPITAL PROJECTS(42) 42 Cash In Bank 42 F&M Bank Savings 42 II -Funds TOTAL CASH & CASH EQUIVALENTS TOTAL 2011E CAPITAL PROJECTS 2016 GO BOND DEBT SERVICE (43) 43 Cash In Bank 43 F&M Bank Savings 43 II -Funds TOTAL CASH & CASH EQUIVALENTS TOTAL 2016 GO BOND DEBT SERVICE 2023 GO BOND DEBT SERVICE (44) 44 Cash In Bank 44 F&M Bank Savings 44 II -Funds TOTAL CASH & CASH EQUIVALENTS TOTAL 2023 GO BOND DEBT SERVICE 2011C Business Park (46) 46 Cash In Bank 46 F&M Bank Savings 46 II -Funds TOTAL CASH & CASH EQUIVALENTS 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 9 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR VALUE PURCHASE MATURITY DATE DATE RATE $107,178.79 $107,178.79 10101 $0.00 Open Open 5.325% 10102 $0.00 Open Open 5.325% 10105 $0.00 Open Open 5.512% $0.00 $0.00 10101 $0.00 Open Open 5.325% 10102 $0.00 Open Open 5.325% 10105 $0.00 Open Open 5.512% $0.00 $0.00 10101 ($146.25) Open Open 5.325% 10102 $0.00 Open Open 5.325% 10105 $0.00 Open Open 5.512% ($146.25) ($146.25) 10101 $1,672.52 Open Open 5.325% 10102 $35,186.02 Open Open 5.325% 10105 $0.00 Open Open 5.512% $36,858.54 Rank to A aendn CITY OF GALESBURG v CASH & INVESTMENT SCHEDULE 9/30/23 FAIR PURCHASE MATURITY FUND FDIC # / ISIN # ACCOUNT VALUE DATE DATE RATE TOTAL 2011C Business Park 2013A Business Park (47) 47 Cash In Bank 47 F&M Bank Savings 47 II -Funds TOTAL CASH & CASH EQUIVALENTS TOTAL 2013A Business Park TIF 3 Regency Project (48) 48 Cash In Bank 48 F&M Bank Savings 48 II -Funds TOTAL CASH & CASH EQUIVALENTS TOTAL TIF 3 Regency Project TIF IV (49) 49 Cash In Bank 49 F&M Bank Savings 49 II -Funds TOTAL CASH & CASH EQUIVALENTS TOTAL TIF IV TIF V (50) 50 Cash In Bank 50 F&M Bank Savings 50 II -Funds TOTAL CASH & CASH EQUIVALENTS $36,858.54 10101 $328.47 Open Open 5.325% 10102 $479.15 Open Open 5.325% 10105 $0.00 Open Open 5.512% $807.62 $807.62 10101 $77,856.31 Open Open 5.325% 10102 $1,324.68 Open Open 5.325% 10105 $0.00 Open Open 5.512% $ 79,180.99 $79,180.99 10101 $167,132.29 Open Open 5.325% 10102 $1,075,083.02 Open Open 5.325% 10105 $0.00 Open Open 5.512% $1, 242, 215.31 $1,242,215.31 10101 $5,284.21 Open Open 5.325% 10102 $43,202.08 Open Open 5.325% 10105 $0.00 Open Open 5.512% $48,486.29 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 10 Back to Agenda FUND FDIC # / ISIN # ACCOUNT TOTAL TIF V PLAYERS FIELDS CAP IMPROVE (51) 51 Cash In Bank 51 F&M Bank Savings 51 IL Funds TOTAL CASH & CASH EQUIVALENTS TOTAL PLAYERS FIELDS CAP IMPROVE 2023 GO Bond Capital Expens (52) 52 Cash In Bank 52 F&M Bank Savings 52 IL Funds TOTAL CASH & CASH EQUIVALENTS 52 US Treasury 912797GX9 52 US Treasury 912796ZD4 52 US Treasury 912797HV2 52 US Treasury 912797FS1 52 FMTMM Treasury TOTAL INVESTMENTS TOTAL 2016 GO CAPITAL IMPROVEMENT BUILDING REPAIR & MAINTENANCE (53) 53 Cash In Bank 53 F&M Bank Savings 53 IL Funds 53 Illinois Trust 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR VALUE PURCHASE MATURITY DATE DATE RATE $48,486.29 10101 $1,043.54 Open Open 5.325% 10102 $24,100.23 Open Open 5.325% 10105 $0.00 Open Open 5.512% $ 25,143.77 $25,143.77 10101 $0.00 Open Open 5.325% 10102 $2,950,499.70 Open Open 5.325% 10105 $0.00 Open Open 5.512% $2,950,499.70 $487,905.00 14-Sep-23 14-Mar-24 5.494% $495,615.97 12-Sep-23 30-Nov-23 5.373% $494,242.09 12-Sep-23 19-Dec-23 5.404% $481,441.66 12-Sep-23 13-Jun-24 5.369% 11390/11392 $1,959,204.72 $305.58 Open Open 4.980% 11391 $305.58 $1,959,510.30 $4,910,010.00 10101 $0.00 Open Open 5.325% 10102 $30,882.50 Open Open 5.325% 10105 $505,107.38 Open Open 5.512% 10108 11 $276,163.41 Open Open 5.420% Back to Agenda FUND FDIC # / ISIN # ACCOUNT CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR VALUE PURCHASE MATURITY DATE DATE RATE TOTAL CASH & CASH EQUIVALENTS $812,153.29 53 BANK -CD - American Plus Bank, N.A. $198,000.00 02-Feb-23 02-Feb-24 4.750% 53 BANK -CD - Citizens Progressive Bank $245,000.00 18-Aug-23 18-Feb-25 5.600% 53 BANK -CD - Community Commerce Bank $240,000.00 14-Aug-23 14-Aug-24 5.600% 53 BANK - CD - First Internet Bank of Indiana $240,000.00 22-Feb-23 22-Feb-24 4.650% 53 BANK - CD - First State Bank of Lynville $240,000.00 26-Jan-23 26-Jan-24 4.500% 53 BANK - CD - Foundation One Bank $235,000.00 09-Jan-23 09-Jan-24 4.430% 53 BANK - CD - Oklahoma Capital Bank $240,000.00 19-Jul-23 19-Jul-24 4.890% 53 BANK - CD - River Bank $245,000.00 01-Feb-22 01-Feb-24 0.800% 53 BANK - CD - T Bank N.A. $245,000.00 11-Sep-23 11-Sep-24 5.700% 11301 $2,128,000.00 53 US Treasury NTS 91282CAX9 $0.00 17-Sep-21 30-Nov-22 0.083% 11390/11392 $0.00 53 FMTMM Treasury $0.00 Open Open 4.980% 11391 $0.00 TOTAL INVESTMENTS $2,128,000.00 TOTAL BLDG REPAIR & MAINTENANCE $2,940,153.29 PLANNING FUND (54) 54 Cash In Bank 10101 $0.00 Open Open 5.325% 54 F&M Bank Savings 10102 $1,311,478.94 Open Open 5.325% 54 IL Funds 10105 $3,760,455.41 Open Open 5.512% TOTAL CASH & CASH EQUIVALENTS $5,071,934.35 54 BANK - CD - Henderson State Bank $240,000.00 22-Jun-23 24-Jun-24 5.350% 11301 $240,000.00 TOTAL INVESTMENTS $240,000.00 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 12 FUND TOTAL PLANNING FUND TIF DOWNTOWN (55) 55 Cash In Bank 55 F&M Bank Savings 55 IL Funds TOTAL CASH & CASH EQUIVALENTS TOTAL TIF DOWNTOWN TIF PROJECT (EAST MAIN) (56) 56 Cash In Bank 56 F&M Bank Savings 56 IL Funds TOTAL CASH & CASH EQUIVALENTS TOTAL TIF PRJ EAST MAIN COMPUTER REPLACEMENT FUND (57) 57 Cash In Bank 57 F&M Bank Savings 57 IL Funds 57 Illinois Trust TOTAL CASH & CASH EQUIVALENTS 57 BANK - CD -Community State Bank 57 BANK - CD -First National Bank of Damariscotta 57 BANK - CD -First National Bank of Decatur County 57 BANK - CD-Tristate Capital Bank TOTAL INVESTMENTS FDIC # / ISIN # ACCOUNT CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR VALUE Back to Agenda I PURCHASE MATURITY DATE DATE RATE $5,311,934.35 10101 $0.00 Open Open 5.325% 10102 $0.00 Open Open 5.325% 10105 $0.00 Open Open 5.512% $0.00 $0.00 10101 $0.00 Open Open 5.325% 10102 $0.00 Open Open 5.325% 10105 $0.00 Open Open 5.512% $0.00 $0.00 10101 $0.00 Open Open 5.325% 10102 $13,103.11 Open Open 5.325% 10105 $398,668.67 Open Open 5.512% 10108 $0.00 Open Open 5.420% $411,771.78 $240,000.00 02-Feb-23 02-Feb-24 4.850% $245,000.00 07-Apr-23 08-Apr-24 5.100% $240,000.00 24-Mar-23 25-Mar-24 5.300% $100,000.00 01-Aug-23 01-Aug-24 5.470% 11301 $825,000.00 $825,000.00 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 13 Back to Agenda CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR PURCHASE MATURITY FUND FDIC # / ISIN # ACCOUNT VALUE DATE DATE TOTAL COMPUTER REPLACEMENT VEHICLE REPLACEMENT (58) 58 Cash In Bank 58 F&M Bank Savings 58 IL Funds 58 Illinois Trust TOTAL CASH & CASH EQUIVALENTS 58 BANK- CD - Bath Savings Institution 58 BANK- CD - Caldwell Bank & Trust Co. 58 BANK- CD - Capital Community Bank 58 BANK- CD - First National Bank Paragould 58 BANK- CD - First State Bank 58 BANK- CD - Forbright Bank 58 BANK- CD - Golden State Bank 58 BANK- CD - KS Statebank 58 BANK- CD - Mid -Southern Savings Bank, FSB 58 BANK- CD - Newton Federal Bank /Affinity Bank 58 BANK- CD - One World Bank 58 BANK- CD - Pacific National Bank 58 BANK- CD - Plus Commerce Bank 58 BANK- CD - Royal Business Bank 58 BANK- CD - Traditional Bank, Inc 58 BANK -CD- Tristate Capital Bank 58 US Treasury 58 FMTMM Treasury TOTAL INVESTMENTS $1,236,771.78 RATE 10101 $0.00 Open Open 5.325% 10102 $20,439.10 Open Open 5.325% 10105 $1,181,988.17 Open Open 5.512% 10108 $527,624.77 Open Open 5.420% $1,730,052.04 $245,000.00 11-Sep-23 11-Sep-24 5.350% $245,000.00 18-Aug-23 18-Feb-25 5.600% $240,000.00 02-Feb-22 02-Feb-23 4.800% $240,000.00 19-Jul-23 19-Jul-24 5.050% $240,000.00 13-Apr-23 13-Oct-23 4.750% $240,000.00 09-Dec-22 11-Dec-23 4.500% $240,000.00 07-Aug-23 07-Aug-24 5.400% $240,000.00 18-Apr-23 18-Apr-24 4.600% $240,000.00 07-Oct-22 10-Oct-23 4.000% $240,000.00 15-Mar-23 14-Mar-24 5.460% $240,000.00 13-Apr-23 15-Apr-24 5.010% $240,000.00 26-Jul-23 26-Jul-24 5.200% $240,000.00 17-Feb-23 20-Feb-24 4.600% $240,000.00 16-Mar-23 18-Mar-24 5.490% $240,000.00 13-Apr-23 12-Apr-24 4.850% $100,000.00 01-Aug-23 01-Aug-24 5.470% 11301 $3,710,000.00 9128285Z9 $247,578.13 21-Feb-23 31-Jan-24 5.000% 11390/11392 $247,578.13 $163.50 Open Open 4.980% 11391 $163.50 $3,957,741.63 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 14 Rank to A aendn CITY OF GALESBURG v CASH & INVESTMENT SCHEDULE 9/30/23 FAIR PURCHASE MATURITY FUND FDIC # / ISIN # ACCOUNT VALUE DATE DATE RATE TOTAL VEHICLE REPLACEMENT $5,687,793.67 UTILITY TAX CAPITAL PROJECTS (59) 59 Cash In Bank 10101 $237,789.24 Open Open 5.325% 59 F&M Bank Savings 10102 $24,194.50 Open Open 5.325% 59 IL Funds 10105 $1,780,012.21 Open Open 5.512% 59 Illinois Trust 10108 $11,827.71 Open Open 5.420% TOTAL CASH & CASH EQUIVALENTS $2,053,823.66 59 BANK - CD - Financial FSB $200,000.00 14-Mar-23 14-Mar-24 5.050% 11301 $200,000.00 59 FMTMM Treasury $0.00 Open Open 4.980% 11391 $0.00 TOTAL INVESTMENTS $200,000.00 TOTAL UTILITY TAX CAPITAL PROJECTS $2,253,823.66 SEMINARY STREET BUSINESS DISTRICT (60) 60 Cash In Bank 10101 $0.00 Open Open 5.325% 60 F&M Bank Savings 10102 $0.00 Open Open 5.325% 60 IL Funds 10105 $13,192.78 Open Open 5.512% TOTAL CASH & CASH EQUIVALENTS $13,192.78 TOTAL 2011A&B CAPITAL IMPROVEMENT $13,192.78 WATER (61) 61 Cash In Bank 10101 $491,506.74 Open Open 5.325% 61 F&M Bank Savings 10102 $2,032,668.27 Open Open 5.325% 61 IL Funds 10105 $927,554.89 Open Open 5.512% 61 Illinois Trust 10108 $183,019.61 Open Open 5.420% 61 Petty Cash 10210 $100.00 Open Open N/A 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 15 Rank to A aendn 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 61 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR PURCHASE MATURITY FUND FDIC # / ISIN # ACCOUNT VALUE DATE DATE RATE TOTAL CASH & CASH EQUIVALENTS $3,634,849.51 BANK - CD - ACB Bank $245,000.00 27-Jan-23 27-Jan-24 4.800% BANK - CD - American Metro Bank $240,000.00 30-May-23 30-May-24 5.100% BANK - CD - Asian Bank $240,000.00 16-Mar-23 16-Mar-24 4.700% BANK - CD - Asian Pacific Bank $240,000.00 21-Jul-23 22-Jul-24 5.000% BANK - CD -American Bank of Missouri $240,000.00 03-Aug-23 05-Aug-24 5.200% BANK - CD- Bank of Deerfield $240,000.00 02-Aug-23 02-Aug-24 5.200% BANK - CD- Bank of Houston $240,000.00 22-Feb-23 22-Feb-24 5.050% BANK - CD - Bank of the Ozarks $240,000.00 22-Sep-23 23-Sep-24 5.550% BANK - CD - Community Bank of Oelwein $240,000.00 13-Apr-23 16-Jan-24 4.650% BANK - CD - Community Savings Bank $235,000.00 09-Jan-23 10-Oct-23 4.350% BANK - CD - DMB Community Bank $240,000.00 20-Sep-23 20-Sep-24 5.600% BANK - CD - Exchange Bank $240,000.00 30-Nov-22 30-Nov-23 4.400% BANK - CD - First National Bank of McGregor DBA YBFL $240,000.00 30-Nov-22 30-Nov-23 4.650% BANK - CD - First Security Bank of Deer Lodge $240,000.00 10-May-23 10-May-24 5.000% BANK - CD - First Southeast Bank $240,000.00 09-May-23 09-May-24 5.150% BANK - CD - First State Bank of DeQueen $240,000.00 22-Jun-23 24-Jun-24 5.250% BANK - CD - Gold Coast Bank $230,000.00 19-Apr-23 18-Apr-24 5.450% BANK - CD - High Plains Bank (FKA 1st State Bank) $240,000.00 03-Aug-23 05-Aug-24 5.550% BANK - CD - MainStreet Bank $240,000.00 13-Apr-23 15-Apr-24 5.450% BANK - CD - Maplemark Bank $245,000.00 27-Jan-23 29-Jan-24 4.500% BANK - CD - MCS Bank $240,000.00 22-Feb-23 22-Feb-24 4.900% BANK - CD - Milledgeville State Bank $240,000.00 09-Mar-23 10-Jun-24 4.910% BANK - CD - Modern Bank, National Association $240,000.00 28-Sep-23 29-Sep-25 5.650% BANK - CD - Preferred Bank $240,000.00 16-Mar-23 18-Mar-24 5.350% BANK - CD - Premier Bank $240,000.00 06-Oct-22 06-Oct-23 3.850% BANK- CD - Sawyer Savings Bank $240,000.00 31-Oct-22 31-Oct-24 4.600% BANK- CD - Schertz Bank & Trust $235,000.00 30-Dec-22 03-Jan-24 5.000% BANK- CD - State Exchange Bank $240,000.00 13-Apr-23 15-Apr-24 4.950% BANK- CD -Tipton Latham Bank, NA $245,000.00 17-Aug-23 19-Aug-24 5.350% BANK- CD - United Bank of Iowa $240,000.00 29-Dec-22 29-Dec-23 4.250% BANK - CD -Upstate National Bank $240,000.00 21-Sep-23 23-Sep-24 5.400% BANK - CD -Valley State Bank $240,000.00 22-Jun-23 23-Dec-24 5.350% 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 16 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR PURCHASE MATURITY FUND FDIC # / ISIN # ACCOUNT VALUE DATE DATE 61 BANK - CD -Waldo State Bank 61 BANK - CD -West Pointe Bank 61 BANK - CD -Western State Bank 61 US Treasury 61 FMTMM Treasury TOTAL INVESTMENTS TOTAL WATER REFUSE(67) 67 Cash In Bank 67 F&M Bank Savings 67 IL Funds 67 Illinois Trust TOTAL CASH & CASH EQUIVALENTS TOTAL REFUSE RISK MANAGEMENT (78) 78 Cash In Bank 78 F&M Bank Savings 78 IL Funds 78 Illinois Trust TOTAL CASH & CASH EQUIVALENTS 78 BANK - CD -Veritex Community Bank 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 11301 9128285Z9 11390/11392 11391 10101 10102 10105 10108 10101 10102 10105 10108 11301 17 Back to Agenda RATE $240,000.00 23-Mar-23 25-Mar-24 4.900% $240,000.00 02-Aug-23 02-Aug-24 5.650% $240,000.00 20-Jul-23 22-Jul-24 5.050% $8,395,000.00 $247,578.13 21-Feb-23 31-Jan-24 5.000% $247,578.13 $230.13 Open Open 4.980% $230.13 $8,642,808.26 $12,277,657.77 $475,822.08 Open Open 5.325% $428,534.49 Open Open 5.325% $113,795.88 Open Open 5.512% $211,049.81 Open Open 5.420% $1,229,202.26 $1,229,202.26 $0.00 Open Open 5.325% $34,044.14 Open Open 5.325% $537,962.23 Open Open 5.512% $739,320.06 Open Open 5.420% $1,311,326.43 $240,000.00 24-Aug-23 26-Aug-24 5.550% $240,000.00 Rank to A aendn CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR PURCHASE MATURITY FUND FDIC # / ISIN # ACCOUNT VALUE DATE DATE 78 US Treasury TOTAL INVESTMENTS TOTAL RISK MANAGEMENT OPEB Trust (85) 85 Cash In Bank TOTAL CASH & CASH EQUIVALENTS 85 INVEST- PRINCIPAL/TRUST TOTAL INVESTMENTS TOTAL OPEB LINWOOD (88) 88 F&M Bank Savings 88 II -Funds 88 CASH PRINCIPAL W TRUST TOTAL CASH & CASH EQUIVALENTS 88 INVEST - PRINCIPAL/TRUST TOTAL INVESTMENTS TOTAL LINWOOD EAST LINWOOD (89) 89 Cash In Bank 89 F&M Bank Savings 89 II -Funds 89 CASH PRINCIPAL W TRUST TOTAL CASH & CASH EQUIVALENTS 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 912797GL5 11390/11392 RATE $475,610.84 12-Sep-23 05-Sep-24 5.391° $475,610.84 $715,610.84 $2,026,937.27 10101 $92.53 Open $92.53 11390 $2,063,814.79 N/A $2,063,814.79 $2,063,907.32 10102 $0.00 Open 10105 $0.00 Open 10190 $5,277.87 Open $5,277.87 11390 $70,925.08 N/A $70,925.08 $76,202.95 10101 $0.00 Open 10102 $0.00 Open 10105 $0.00 Open 10190 $34,569.26 Open $34,569.26 18 Open 5.325% N/A 0.000% Open 5.325% Open 5.512% Open 0.000% N/A 0.000% Open 5.325% Open 5.325% Open 5.512% Open 0.000% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR PURCHASE MATURITY FUND FDIC # / ISIN # ACCOUNT VALUE DATE DATE 89 INVEST- PRINCIPAL/TRUST TOTAL INVESTMENTS TOTAL EAST LINWOOD SANITARY DIST SEWER FUND (91) 91 Cash In Bank 91 F&M Bank Savings 91 IL Funds TOTAL CASH & CASH EQUIVALENTS SANITARY DIST SEWER FUND PAYROLL FUND (98) 98 Cash In Bank PAYROLL FUND PUBLIC LIBRARY FUND (900) 900 Cash In Bank 900 F&M Bank Savings 900 IL Funds 900 IL Funds Library 900 IL National Bank Library 900 Petty Cash TOTAL CASH & CASH EQUIVALENTS TOTAL PUBLIC LIBRARY FUND PUBLIC LIBRARY LONG TERM CAPITAL (915) 915 Cash In Bank 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report $464,932.89 N/A 11390 $464,932.89 $499,502.15 10101 $112,816.31 Open 10102 $386,611.37 Open 10105 $0.00 Open $499,427.68 $499,427.68 10101 $0.00 Open $0.00 10101 $564.43 Open 10102 $1,412,080.67 Open 10105 $131.95 Open 10140 $17,506.03 Open 10145 $531.54 Open 10200 $1,130.00 Open $1,431,944.62 $1,431,944.62 10101 19 $0.00 Open N/A Open Open Open Open Open Open Open Open Open Open Open Back to Agenda RATE 0.000% 5.325% 5.325% 5.512% 5.325% 5.325% 5.325% 5.512% 5.512% 0.000% N/A 5.325% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/23 FAIR PURCHASE FUND FDIC # / ISIN # ACCOUNT VALUE DATE 915 Cash Library Grant 915 F&M Bank Savings 915 IL Funds 915 IL Funds Library 915 IL National Bank Library TOTAL CASH & CASH EQUIVALENTS TOTAL PUBLIC LIBRARY LONG TERM CAPITAL PUBLIC LIBRARY CAPITAL IMPROVEMENT/DEVELOPMNT 918 Cash In Bank 918 F&M Bank Savings 918 IL Funds TOTAL CASH & CASH EQUIVALENTS TOTAL PUBLIC LIBRARY CAPITAL IMPROVEMENT/DEVELOPMNT TOTAL CASH & CASH EQUIVALENTS TOTAL OF INVESTMENTS TOTAL CASH & INVESTMENTS MATURITY DATE Back to Agenda RATE 10118 $38,499.23 Open Open 5.325% 10102 $29,286.87 Open Open 5.325% 10105 $5,609.09 Open Open 5.512% 10140 $802.56 Open Open 5.512% 10145 $468.46 Open Open 0.000% $74,666.21 $74,666.21 10101 $0.00 Open Open 5.325% 10102 $107,233.11 Open Open 5.325% 10105 $0.00 Open Open 5.512% 10/25/2023, 5:02 PM, bjc, 09.23 Investment Schedule Report 20 $107,233.11 $107,233.11 $34,397,159.24 $34,779,442.99 $69,176,602.23 CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-23 Back to Agenda INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH Cash In Bank $654,963.71 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash CDBG Housing Rehab $0.00 0.00% 1 1 Cash 2018 Help Grant $3,259.82 0.00% 1 1 Cash 5097 CDBG Monroe St $0.00 0.00% 1 1 Cash 7135 DCEO Lead RLF 18-248221 $0.00 0.00% 1 1 Cash 7143 DCEO Lead BP 19-306001 $0.00 0.00% 1 1 Cash 7150 DCEOHealthyHme 19307001 $0.00 0.00% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $5,009.83 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $171,208.81 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $11,486.40 5.33% 1 1 Cash In Bank $3,097.59 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $3,010.39 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank ($146.25) 5.33% 1 1 Cash In Bank $1,672.52 5.33% 1 1 Cash In Bank $328.47 5.33% 1 1 Cash In Bank $77,856.31 5.33% 1 1 Cash In Bank $167,132.29 5.33% 1 1 Cash In Bank $5,284.21 5.33% 1 1 Cash In Bank $1,043.54 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $237,789.24 5.33% 1 1 Cash in Bank $0.00 5.33% 1 1 Cash In Bank $491,506.74 5.33% 1 1 Cash In Bank $475,822.08 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $92.53 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash In Bank $112,816.31 5.33% 1 1 Cash In Bank $564.43 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 Cash Library Grant $38,499.23 5.33% 1 1 Cash In Bank $0.00 5.33% 1 1 10/25/2023 5:02 PM 09.23 Investment Schedule Report bjc 21 TYPE OF INVESTMENT 01 Petty Cash 19 Petty Cash 30 Petty Cash 61 Petty Cash 900 Petty Cash 900 IL National Bank Library 915 IL National Bank Library 88 CASH PRINCIPAL W TRUST 89 CASH PRINCIPAL W TRUST 01 II -Funds 11 II -Funds 13 II -Funds 14 II -Funds 15 II -Funds 16 II -Funds 17 II -Funds 18 II -Funds 19 II -Funds 20 II -Funds 21 II -Funds 23 II -Funds 24 II -Funds 25 II -Funds 26 II -Funds 30 II -Funds 32 II -Funds 42 II -Funds 43 II -Funds 44 II -Funds 46 II -Funds 47 II -Funds 48 II -Funds 49 II -Funds 50 II -Funds 51 II -Funds 52 II -Funds 53 II -Funds 54 II -Funds 55 II -Funds 56 II -Funds 57 II -Funds 58 II -Funds 59 II -Funds 60 II -Funds CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-23 FAIR MARKET VALUE $2,462,298.20 $1,750.00 $2,800.00 $580.00 $100.00 $1,130.00 $6,360.00 531.54 468.46 $1,000.00 $5,277.87 $34,569.26 $39,847.13 $0.00 1,154,189.57 (778,478.42) 241,334.37 0.00 175,622.33 (5,768.29) 426,847.96 1,222,697.63 97,648.42 119,237.49 110,712.24 1,847,316.96 17,674.14 880,990.17 (335,942.54) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 505,107.38 3,760,455.41 0.00 0.00 398,668.67 1,181,988.17 1,780,012.21 13,192.78 Back to Agenda INVESTMENT TIME UNTIL MATURITY MATURITY @ RATE LENGTH N/A 1 1 N/A 1 1 N/A 1 1 N/A 1 1 N/A 1 1 0.00% 1 1 0.00% 1 1 0.00% 1 1 0.00% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 5.51% 1 1 10/25/2023 5:02 PM 09.23 Investment Schedule Report bjc 22 CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-23 INVESTMENT FAIR MARKET MATURITY TYPE OF INVESTMENT VALUE RATE LENGTH Back to Agenda TIME UNTIL MATURITY @ 61 IL Funds 927,554.89 5.51% 1 1 67 IL Funds 113,795.88 5.51% 1 1 78 IL Funds 537,962.23 5.51% 1 1 88 IL Funds 0.00 5.51% 1 1 89 IL Funds 0.00 5.51% 1 1 91 IL Funds 0.00 5.51% 1 1 900 IL Funds 131.95 5.51% 1 1 915 IL Funds 5,609.09 5.51% 1 1 918 IL Funds 0.00 5.51% 1 1 900 IL Funds Library 17,506.03 5.51% 1 1 915 IL Funds Library 802.56 5.51% 1 1 $14,416,869.28 01 F&M Bank Savings 2,362,420.01 5.33% 1 1 11 F&M Bank Savings 0.00 5.33% 1 1 13 F&M Bank Savings 0.00 5.33% 1 1 14 F&M Bank Savings 19,797.21 5.33% 1 1 15 F&M Bank Savings 15,957.32 5.33% 1 1 16 F&M Bank Savings 217,186.39 5.33% 1 1 17 F&M Bank Savings 0.00 5.33% 1 1 18 F&M Bank Savings 180,849.81 5.33% 1 1 19 F&M Bank Savings 7,146.75 5.33% 1 1 20 F&M Bank Savings 34,309.32 5.33% 1 1 21 F&M Bank Savings 0.00 5.33% 1 1 23 F&M Bank Savings 7,028.11 5.33% 1 1 24 F&M Bank Savings 3,126.01 5.33% 1 1 25 F&M Bank Savings 53,658.47 5.33% 1 1 26 F&M Bank Savings 130,863.87 5.33% 1 1 30 F&M Bank Savings 0.00 5.33% 1 1 32 F&M Bank Savings 104,168.40 5.33% 1 1 42 F&M Bank Savings 0.00 5.33% 1 1 43 F&M Bank Savings $0.00 5.33% 1 1 44 F&M Bank Savings $0.00 5.33% 1 1 46 F&M Bank Savings 35,186.02 5.33% 1 1 47 F&M Bank Savings 479.15 5.33% 1 1 48 F&M Bank Savings 1,324.68 5.33% 1 1 49 F&M Bank Savings 1,075,083.02 5.33% 1 1 50 F&M Bank Savings 43,202.08 5.33% 1 1 51 F&M Bank Savings 24,100.23 5.33% 1 1 52 F&M Bank Savings 2,950,499.70 5.33% 1 1 53 F&M Bank Savings 30,882.50 5.33% 1 1 54 F&M Bank Savings 1,311,478.94 5.33% 1 1 55 F&M Bank Savings 0.00 5.33% 1 1 56 F&M Bank Savings 0.00 5.33% 1 1 57 F&M Bank Savings 13,103.11 5.33% 1 1 58 F&M Bank Savings 20,439.10 5.33% 1 1 59 F&M Bank Savings 24,194.50 5.33% 1 1 60 F&M Bank Savings 0.00 5.33% 1 1 61 F&M Bank Savings 2,032,668.27 5.33% 1 1 67 F&M Bank Savings 428,534.49 5.33% 1 1 78 F&M Bank Savings 34,044.14 5.33% 1 1 88 F&M Bank Savings 0.00 5.33% 1 1 10/25/2023 5:02 PM 09.23 Investment Schedule Report bjc 23 CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-23 INVESTMENT FAIR MARKET MATURITY TYPE OF INVESTMENT VALUE RATE LENGTH Back to Agenda TIME UNTIL MATURITY @ 89 F&M Bank Savings 0.00 5.33% 1 1 91 F&M Bank Savings 386,611.37 5.33% 1 1 900 F&M Bank Savings 1,412,080.67 5.33% 1 1 915 F&M Bank Savings 29,286.87 5.33% 1 1 918 F&M Bank Savings 107,233.11 5.33% 1 1 13,096,943.62 01 Illinois Trust 126,018.37 5.42% 1 1 14 Illinois Trust 86,164.23 5.42% 1 1 16 Illinois Trust 105,525.47 5.42% 1 1 18 Illinois Trust 211,049.81 5.42% 1 1 19 Illinois Trust 316,574.81 5.42% 1 1 23 Illinois Trust 840,828.51 5.42% 1 1 24 Illinois Trust 316,574.81 5.42% 1 1 25 Illinois Trust 105,524.82 5.42% 1 1 26 Illinois Trust 316,574.81 5.42% 1 1 53 Illinois Trust 276,163.41 5.42% 1 1 57 Illinois Trust 0.00 5.42% 1 1 58 Illinois Trust 527,624.77 5.42% 1 1 59 Illinois Trust 11,827.71 5.42% 1 1 61 Illinois Trust 183,019.61 5.42% 1 1 67 Illinois Trust 211,049.81 5.42% 1 1 78 Illinois Trust 739,320.06 5.42% 1 1 4,373,841.01 01 BANK- CD - American Bank 240,000.00 5.36% 368 30 01 BANK- CD - American Eagle Bank 240,000.00 4.75% 0 0 01 BANK- CD - Bar Harbor Savings & Loan 240,000.00 5.75% 0 0 01 BANK- CD - Core Bank 245,000.00 5.45% 547 90 01 BANK- CD - Corner Stone Bank, Southwest City, MO 240,000.00 5.60% 366 60 01 BANK- CD - Cornerstone Bank 240,000.00 4.70% 367 30 01 BANK- CD - Eaglebank 240,000.00 5.55% 366 60 01 BANK- CD - EastBank, NA 245,000.00 4.80% 365 30 01 BANK- CD - Enterprise Bank 240,000.00 4.00% 365 30 01 BANK- CD - Eva Bank 235,000.00 4.50% 368 30 01 BANK- CD - Farmers Bank & Trust, NA 245,000.00 0.85% 730 30 01 BANK- CD - Financial FSB 45,000.00 5.05% 366 30 01 BANK- CD - First Bank of Ohio 245,000.00 4.80% 365 30 01 BANK- CD - First Bank of Nebraska 240,000.00 4.40% 365 30 01 BANK- CD - First Bank Southwest 240,000.00 4.95% 368 30 01 BANK- CD - First Central Bank, Cambridge 240,000.00 5.26% 365 60 01 BANK- CD - First Central Bank McCook, NA 240,000.00 5.70% 732 90 01 BANK- CD - First National Bank of Moose Lake 235,000.00 4.45% 368 30 01 BANK- CD - First State Bank of Boise City 240,000.00 4.65% 365 30 01 BANK- CD - Flagler Bank 240,000.00 5.60% 547 90 01 BANK- CD - Frost State Bank 240,000.00 4.00% 365 (2 01 BANK- CD - Gateway First Bank 245,000.00 5.20% 366 30 01 BANK- CD - GBC International Bank 240,000.00 4.80% 366 60 01 BANK- CD - Global Bank 240,000.00 4.95% 365 30 01 BANK- CD - Grand Savings Bank 235,000.00 4.50% 365 30 01 BANK- CD - Great Midwest Bank, SSB 240,000.00 5.40% 365 60 01 BANK- CD - International Bank of Chicago 235,000.00 4.65% 365 30 10/25/2023 5:02 PM 09.23 Investment Schedule Report bjc 24 CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-23 INVESTMENT FAIR MARKET MATURITY TYPE OF INVESTMENT VALUE RATE LENGTH BANK- CD - Merrick Bank 245,000.00 4.75% 366 BANK- CD - Murphy Bank 200,000.00 4.70% 365 BANK- CD - NewBank 240,000.00 5.20% 274 BANK- CD - Odin State Bank 240,000.00 4.25% 365 BANK- CD - Optus Bank 245,000.00 1.40% 731 BANK- CD - Partners Bank 240,000.00 4.76% 367 BANK- CD - Patriot Bank 240,000.00 5.55% 367 BANK- CD - Prime Alliance Bank 240,000.00 4.25% 550 BANK- CD - Reliance Bank 240,000.00 5.15% 366 BANK- CD - Security Bank of Pulaski Cnty 240,000.00 4.60% 365 BANK- CD - Select Bank 240,000.00 5.00% 367 BANK- CD - SSB Bank 240,000.00 4.70% 368 BANK- CD - State Savings Bank 240,000.00 5.30% 366 BANK- CD - Transportation Alliance Bank 240,000.00 5.25% 366 BANK- CD - Vast Bank, NA 240,000.00 5.50% 184 BANK- CD - Today's Bank 200,000.00 4.65% 366 BANK- CD - Nexbank 240,000.00 5.49% 366 BANK- CD - CF Bank 240,000.00 4.91% 398 BANK- CD - First Community Bank (Formerly FNB of Beem 240,000.00 4.50% 278 BANK- CD - First Community Bank of Heartland, Inc 240,000.00 5.39% 366 BANK- CD - First Western Federal Savings Bank 240,000.00 4.96% 365 BANK - CD -Boone Bank & Trust Co 240,000.00 5.30% 366 BANK - CD-Fieldpoint Private Bank & Trust 240,000.00 5.35% 365 BANK - CD -First Credit Bank 245,000.00 4.65% 367 BANK - CD-F&M Collateral CD 25,124.13 1.00% 11096 BANK - CD -Grand Ridge National Bank 240,000.00 4.75% 366 BANK - CD -National Bank of Malvern 240,000.00 5.25% 365 BANK -CD -American Plus Bank, N.A. 198,000.00 4.75% 365 BANK -CD - Citizens Progressive Bank 245,000.00 5.60% 550 BANK -CD - Community Commerce Bank 240,000.00 5.60% 366 BANK - CD - First Internet Bank of Indiana 240,000.00 4.65% 365 BANK - CD - First State Bank of Lynville 240,000.00 4.50% 365 BANK - CD - Foundation One Bank 235,000.00 4.43% 365 BANK - CD - Oklahoma Capital Bank 240,000.00 4.89% 366 BANK - CD - River Bank 245,000.00 0.80% 730 BANK - CD - T Bank N.A. 245,000.00 5.70% 366 BANK - CD - Henderson State Bank 240,000.00 5.35% 368 BANK - CD -Community State Bank 240,000.00 4.85% 365 BANK - CD -First National Bank of Damariscotta 245,000.00 5.10% 367 BANK - CD -First National Bank of Decatur County 240,000.00 5.30% 367 BANK - CD-Tristate Capital Bank 100,000.00 5.47% 366 BANK- CD - Bath Savings Institution 245,000.00 5.35% 366 BANK- CD - Caldwell Bank & Trust Co. 245,000.00 5.60% 550 BANK- CD - Capital Community Bank 240,000.00 4.80% 365 BANK- CD - First National Bank Paragould 240,000.00 5.05% 366 BANK- CD - First State Bank 240,000.00 4.75% 183 BANK- CD - Forbright Bank 240,000.00 4.50% 367 BANK- CD - Golden State Bank 240,000.00 5.40% 366 BANK- CD - KS Statebank 240,000.00 4.60% 366 BANK- CD - Mid -Southern Savings Bank, FSB 240,000.00 4.00% 368 BANK- CD - Newton Federal Bank /Affinity Bank 240,000.00 5.46% 365 BANK- CD - One World Bank 240,000.00 5.01% 368 Back to Agenda TIME UNTIL MATURITY @ 10/25/2023 5:02 PM 09.23 Investment Schedule Report bjc 25 CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-23 Back to Agenda INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY @ TYPE OF INVESTMENT VALUE RATE LENGTH 58 BANK- CD - Pacific National Bank 240,000.00 5.20% 366 60 58 BANK- CD - Plus Commerce Bank 240,000.00 4.60% 368 30 58 BANK- CD - Royal Business Bank 240,000.00 5.49% 368 30 58 BANK- CD -Traditional Bank, Inc 240,000.00 4.85% 365 60 58 BANK-CD-Tristate Capital Bank 100,000.00 5.47% 366 60 59 BANK - CD - Financial FSB 200,000.00 5.05% 366 30 61 BANK - CD - ACB Bank 245,000.00 4.80% 365 30 61 BANK - CD - American Metro Bank 240,000.00 5.10% 366 60 61 BANK - CD - Asian Bank 240,000.00 4.70% 366 30 61 BANK - CD - Asian Pacific Bank 240,000.00 5.00% 367 60 61 BANK - CD -American Bank of Missouri 240,000.00 5.20% 368 60 61 BANK - CD- Bank of Deerfield 240,000.00 5.20% 366 60 61 BANK - CD- Bank of Houston 240,000.00 5.05% 365 30 61 BANK - CD - Bank of the Ozarks 240,000.00 5.55% 367 60 61 BANK - CD - Community Bank of Oelwein 240,000.00 4.65% 278 30 61 BANK - CD - Community Savings Bank 235,000.00 4.35% 274 30 61 BANK - CD - DMB Community Bank 240,000.00 5.60% 366 60 61 BANK - CD - Exchange Bank 240,000.00 4.40% 365 30 61 BANK - CD - First National Bank of McGregor DBA YBFL 240,000.00 4.65% 365 30 61 BANK - CD - First Security Bank of Deer Lodge 240,000.00 5.00% 366 60 61 BANK - CD - First Southeast Bank 240,000.00 5.15% 366 60 61 BANK - CD - First State Bank of DeQueen 240,000.00 5.25% 368 60 61 BANK - CD - Gold Coast Bank 230,000.00 5.45% 365 60 61 BANK - CD - High Plains Bank (FKA 1st State Bank) 240,000.00 5.55% 368 60 61 BANK - CD - MainStreet Bank 240,000.00 5.45% 368 60 61 BANK - CD - Maplemark Bank 245,000.00 4.50% 367 30 61 BANK - CD - MCS Bank 240,000.00 4.90% 365 30 61 BANK - CD - Milledgeville State Bank 240,000.00 4.91% 459 60 61 BANK - CD - Modern Bank, National Association 240,000.00 5.65% 732 90 61 BANK - CD - Preferred Bank 240,000.00 5.35% 368 30 61 BANK - CD - Premier Bank 240,000.00 3.85% 365 30 61 BANK- CD - Sawyer Savings Bank 240,000.00 4.60% 731 90 61 BANK- CD - Schertz Bank & Trust 235,000.00 5.00% 369 30 61 BANK- CD - State Exchange Bank 240,000.00 4.95% 368 60 61 BANK- CD -Tipton Latham Bank, NA 245,000.00 5.35% 368 60 61 BANK- CD - United Bank of Iowa 240,000.00 4.25% 365 30 61 BANK - CD -Upstate National Bank 240,000.00 5.40% 368 60 61 BANK - CD -Valley State Bank 240,000.00 5.35% 550 90 61 BANK - CD -Waldo State Bank 240,000.00 4.90% 368 30 61 BANK - CD -West Pointe Bank 240,000.00 5.65% 366 60 61 BANK - CD -Western State Bank 240,000.00 5.05% 368 60 78 BANK - CD -Veritex Community Bank 240,000.00 5.55% 368 60 28,228,124.13 01 FMTMM Treasury 276.87 4.98% 1 1 19 FMTMM Treasury 23.92 4.98% 1 1 52 FMTMM Treasury 305.58 4.98% 1 1 53 FMTMM Treasury 0.00 4.98% 1 1 58 FMTMM Treasury 163.50 4.98% 1 1 59 FMTMM Treasury 0.00 4.98% 1 1 61 FMTMM Treasury 230.13 4.98% 1 1 $1,000.00 10/25/2023 5:02 PM 09.23 Investment Schedule Report bjc 26 85 88 89 01 01 19 52 52 52 52 58 61 78 TYPE OF INVESTMENT CASH PRINCIPAL W TRUST INVEST- PRINCIPAL/TRUST INVEST- PRINCIPAL/TRUST US TREASURY US TREASURY US TREASURY US Treasury US Treasury US Treasury US Treasury US Treasury US Treasury US Treasury GRAND TOTAL INVESTMENTS CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 30-Sep-23 FAIR MARKET VALUE 2,063,814.79 70,925.08 464,932.89 $2,599,672.76 491,953.13 479,541.46 49,179.69 $487,905.00 $495,615.97 $494,242.09 $481,441.66 $247,578.13 $247,578.13 $475,610.84 $3,950,646.10 $69,176,602.23 $0.00 Back to Agenda INVESTMENT TIME UNTIL MATURITY MATURITY @ RATE LENGTH 0.00% 1 1 0.00% 1 1 0.00% 1 1 5.02% 372 30 5.36% 303 60 4.98% 404 60 5.49% 182 30 5.37% 79 30 5.40% 98 30 5.37% 275 60 5.00% 344 30 5.00% 344 30 5.39% 359 60 10/25/2023 5:02 PM 09.23 Investment Schedule Report bjc 27 Back to Agenda Total Investment By Type 09/30/2023 U.S. TREASURY 5.9% IL FUNDS, SAV & WFTMM BANK - CD 51.6% 42.4% Back to Agenda PAN400] CPTV OF ■■%%}}�� TO: City Council FROM: Mayor Peter Schwartzman DATE: November 6, 2023 SUBJECT: Commission Reappointment COMMISSION Airport Advisory Commission CITY CLERK'S OFFICE Operating Under Council — Manager Government Since 1957 TERM EXPIRES David Christensen, Resident Representative September 2026 23-8020 Back to Agenda Accounts Payable Transactions by Account User: Printed: Batch: Account Number shelms 10/31/2023 - 6:33PM 00008.10.2023 Vendor Description CITY OF GALESBURG Date Amount PO No 001-0000-10407-00 Jamie Colwell ETSB - Meals - IPSTA Conference - Springfield IL - JColwell 10/31/2023 91.00 001-0000-10407-00 Amanda Jennings ETSB - Meals - IPSTA Conference - Springfield IL - AJennings 10/31/2023 91.00 001-0000-10701-00 American Legal Publishing Corp. 01/24 - 11/24 - American Legal Publishing Internet Renewal 10/31/2023 509.02 001-0000-10701-00 Breton SmarTek 01/24- 11/24 - FIREQ Subscription Service 10/31/2023 600.00 001-0000-10701-00 Citytech USA Inc 01/24- 10/24 - Public Salary Membership 10/31/2023 325.00 001-0000-10701-00 Johnson Controls Security Solutions 01/24 - Service 10/31/2023 114.86 001-0000-10701-00 Supreme Radio Communications, Ins 1/24 - Maintenance - Supreme Radio 10/31/2023 825.50 001-0000-10701-00 Office Specialists, Inc. 1/24 - 4/24 - Adobe Acrobat - CJuraco 10/31/2023 78.19 001-0000-10701-00 Office Specialists, Inc. 1/24 - 4/24 - Adobe Acrobat - BChockley 10/31/2023 78.19 001-0000-10801-00 Napa Auto Parts Hose Clamps 10/31/2023 35.60 001-0000-10801-00 Interstate Battery Systems of Central Batteries 10/31/2023 1,197.70 001-0000-10801-00 Valley Distribution Corp. Engine Oil 10/31/2023 895.95 001-0000-10801-00 Valley Distribution Corp. Core Charges 10/31/2023 1,311.58 001-0000-10802-00 Herr Petroleum Corp 6998 Gal - Reg N/L Ethanol 10/31/2023 20,006.91 001-0000-10802-00 Herr Petroleum Corp 202.2 Gal - Diesel 10/31/2023 754.71 001-0000-10805-00 Discount Printing Envelopes 10/31/2023 866.00 001-0000-20102-00 Brightspeed 10/23 BrightspeedAcct# 304035525 10/31/2023 1,566.98 001-0000-22002-00 ROGER L THARP Reissue Refund Check #94105 Dated 12/21/2020 - Diana Hallstrom 10/31/2023 42.61 Subtotal for Divison: 0000 29,390.80 001-0105-51000-00 GovHR USA, LLC Background Check - City Manager 10/31/2023 3,186.04 001-0105-54500-00 Bradley Hix Meals,Transportation - IL Municpal League - Chicago IL- BHix 10/31/2023 227.90 Subtotal for Divison: 0105 3,413.94 001-0110-61000-00 Office Specialists, Inc. Coffee, Creamer 10/31/2023 29.22 001-0110-61000-00 Office Specialists, Inc. Coffee 10/31/2023 25.14 001-0110-61000-00 Office Specialists, Inc. Copy Paper 10/31/2023 46.99 Subtotal for Divison: 0110 101.35 0000092355 0000092355 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 1 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0115-51000-00 SpringbrookSoftware LLC 09/23 - CivicPay PayPad Transaction Fee 10/31/2023 30.50 001-0115-51000-00 Knox County Recorders Office 09/23 Service 10/31/2023 20.20 001-0115-51500-00 American Legal Publishing Corp. 09/23 Editing 10/31/2023 25.09 001-0115-51500-00 American Legal Publishing Corp. 09/23 Folio/Intemet Editing 10/31/2023 1.95 001-0115-51500-00 American Legal Publishing Corp. 11/23 - 12/23 -American Legal Publishing Internet Renewal 10/31/2023 101.81 001-0115-54500-00 Kelli Bennewitz Mileage -Municipal Clerk Annual Meeting -Bloomington IL-KBennev 10/31/2023 131.00 001-0115-61000-00 Petty Cash - City Clerk Walmart - Tissues, Cutlery 10/31/2023 11.96 001-0115-61000-00 Office Specialists, Inc. Staples, Batteries 10/31/2023 46.88 Subtotal for Divison: 0115 369.39 001-0120-55000-00 Citytech USA Inc 10/23 - 12/23 - Public Salary Membership 10/31/2023 65.00 001-0120-61000-00 Office Specialists, Inc. Binders, Ink, Envelopes 10/31/2023 239.75 Subtotal for Divison: 0120 304.75 001-0145-51010-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 9,583.33 001-0145-51010-00 Statham & Long, LLC 09/23 - Legal Fees 10/31/2023 324.00 001-0145-51010-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 247.50 001-0145-51010-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 150.50 001-0145-51010-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 462.00 001-0145-51010-00 Ancel, Glink, Diamond, Bush, 08/23 Legal Fees 10/31/2023 2,344.00 Subtotal for Divison: 0145 13,111.33 001-0160-47755-00 Mission Square 11/23 - OPEB Contributions 10/31/2023 10,040.00 001-0160-51000-00 Collection Professionals, Inc 08/23 Service Acct# 001293-1 10/31/2023 60.00 001-0160-51000-00 Credit Collection Partners 09/23 Collections Service 10/31/2023 87.50 001-0160-51000-00 Petty Cash - City Clerk Knox County Recorder - Recording Fees 10/31/2023 150.00 001-0160-51500-00 Gatehouse Media Newspaper Ad - Notice to Bidders - Acct #857927 10/31/2023 128.12 001-0160-59516-00 Matthew Reed 09/19 -AV Services 10/31/2023 36.00 001-0160-59523-00 Galesburg Downtown Council 2022 Property Tax Levy Add'1 Maintenance 10/31/2023 16,082.75 001-0160-59523-00 Galesburg Downtown Council 2022 Property Tax Levy Maintenance 10/31/2023 10,721.83 Subtotal for Divison: 0160 37,306.20 001-0205-51000-00 SpringbrookSoftware LLC 09/23 - CivicPay PayPad Transaction Fee 10/31/2023 84.88 001-0205-51000-00 US Sterling Capital Corp., Inc. Enterprise Bank 10/31/2023 241.32 001-0205-51000-00 Great Eastern Mgmt., Inc. Frost State Bank 10/31/2023 359.67 001-0205-54500-00 Gloria Osborn Mileage - QC Finance Director Meeting - Moline - GOsborn 10/31/2023 66.81 001-0205-55800-00 Office Specialists, Inc. 10/23 - 12/23 - Adobe Acrobat - BChockley 10/31/2023 78.18 001-0205-61000-00 Office Specialists, Inc. Envelopes 10/31/2023 34.34 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 2 Account Number Vendor Description Back to Agenda Date Amount PO No 001-0205-61000-00 Discount Printing Envelopes 10/31/2023 687.60 001-0205-61000-00 Allegra Print & Imaging Envelopes 10/31/2023 1,045.00 Subtotal for Divison: 0205 2,597.80 001-0207-61700-00 RMH Systems Dividers for Metal Shelving 10/31/2023 87.60 Subtotal for Divison: 0207 87.60 001-0305-51500-00 Gatehouse Media Newspaper Ad - Notice to Bidders - Acct #857927 10/31/2023 275.40 001-0305-54500-00 Judy Simkins Parking - Mileage - DCEO Grant Workshop - Springfield-JSimkins 10/31/2023 159.96 001-0305-54500-00 Stephen Gugliotta Mileage -IL Enterprise Zone Fall Conf. - Rock Island - SGugliotta 10/31/2023 120.52 001-0305-54500-00 Stephen Gugliotta Mileage - DCEO Grant Admin Workshop - Springfield IL-SGugliotta 10/31/2023 155.89 Subtotal for Divison: 0305 711.77 001-0306-51000-00 Knox County Recorders Office 09/23 Service 10/31/2023 20.20 001-0306-51000-00 SpringbrookSoftware LLC 09/23 - CivicPay PayPad Transaction Fee 10/31/2023 6.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Waste - 875 E Barrien 10/31/2023 325.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Waste - 163 Laurel 10/31/2023 650.00 001-0306-55400-00 Wemer Restoraton Services, Inc. Emergency Board Up Services - 1337 E North St 10/31/2023 280.97 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash - 153 Sumner 10/31/2023 36.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debris - 794 E Berrien 10/31/2023 1,620.77 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Waste - 173 Garfield Ave 10/31/2023 150.00 001-0306-55400-00 Kendall Zimmerman Labor for 3 Staff - 741 Monmouth Blvd 10/31/2023 50.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Brush - 1189 E Berrien 10/31/2023 125.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash - 824 Abingdon 10/31/2023 42.00 001-0306-55400-00 Kendall Zimmerman Mowing - 861 E South 10/31/2023 150.00 001-0306-55400-00 Kendall Zimmerman Clean up Fenceline - 142 Laurel 10/31/2023 30.00 001-0306-55400-00 Kendall Zimmerman Mowing - 583 Dudley 10/31/2023 50.00 001-0306-55400-00 Werner Restoraton Services, Inc. Emergency Board Up Services - 224 N Broad St 10/31/2023 307.96 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash - 741 E Berrien St 10/31/2023 36.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash - 1911 E Main St 10/31/2023 30.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Waste - 911 Park View Rd 10/31/2023 50.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Waste - 63 Sumner St 10/31/2023 50.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash - 1165 Garden Ln 10/31/2023 54.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Items - 211 N Cedar St 10/31/2023 42.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Waste - 239 S Cherry St 10/31/2023 50.00 001-0306-55400-00 Wemer Restoraton Services, Inc. Emergency Board Up Services - 1036 S Broad St 10/31/2023 307.22 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Waste - 1754 Morton Ave 10/31/2023 100.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Waste - 1135 Florence Ave 10/31/2023 50.00 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 3 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 207 Olive St 10/31/2023 30.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Waste - 681 Farnham St 10/31/2023 100.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash - 359 S Pearl 10/31/2023 39.00 001-0306-55400-00 Werner Restoraton Services, Inc. Emergency Board Up Services - 239 S Cherry St 10/31/2023 464.08 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash - 798 E Brooks 10/31/2023 36.00 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Waste - 1786 Bateman 10/31/2023 50.00 001-0306-55800-00 City Blue Technologies, Llc 08/23 Service Contract 10/31/2023 131.25 001-0306-55800-00 City Blue Technologies, Llc 09/23 Service Contract 10/31/2023 131.25 001-0306-61000-00 Office Specialists, Inc. Paper 10/31/2023 17.12 001-0306-61000-00 Office Specialists, Inc. Batteries 10/31/2023 17.81 001-0306-61000-00 Office Specialists, Inc. Lamination Pouches, Envelopes 10/31/2023 91.00 Subtotal for Divison: 0306 5,720.63 001-0410-51000-00 Knox County Recorders Office 09/23 Service 10/31/2023 20.20 001-0410-51000-00 SpringbrookSoftware LLC 09/23 - CivicPay PayPad Transaction Fee 10/31/2023 6.00 001-0410-55800-00 City Blue Technologies, Llc 09/23 Service Contract 10/31/2023 131.25 001-0410-55800-00 City Blue Technologies, Llc 08/23 Service Contract 10/31/2023 131.25 001-0410-61000-00 Office Specialists, Inc. Calendars 10/31/2023 19.64 001-0410-61000-00 Office Specialists, Inc. Correction Tape 10/31/2023 16.03 Subtotal for Divison: 0410 324.37 001-0445-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 13.85 001-0445-55500-00 Heritage -Crystal Clean, LLC Com-30 GAL, Energy Surcharge 10/31/2023 453.30 001-0445-55500-00 Nichols Diesel Service, Inc State & Fed Tests# 183 10/31/2023 57.12 001-0445-55500-00 Napa Auto Parts Core Deposit Credit #54 10/31/2023 -54.00 001-0445-55500-00 Nichols Diesel Service, Inc State & Fed Tests# 601 10/31/2023 57.11 001-0445-55500-00 Napa Auto Parts Core Deposit #54 10/31/2023 54.00 001-0445-55500-00 Nichols Diesel Service, Inc State & Fed Tests# 167 10/31/2023 57.11 001-0445-55500-00 Valley Distribution Corp. Core Charges 10/31/2023 40.00 001-0445-55500-00 Valley Distribution Corp. Core Charge 10/31/2023 20.00 001-0445-55700-00 Howe Overhead Doors, Inc. Serviced Commercial Door/Operator - Central Garage 10/31/2023 137.50 001-0445-55700-00 Royal Cleaning Services 10/23 Janitorial Service - Central Garage 10/31/2023 292.00 001-0445-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 82.08 001-0445-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 82.08 001-0445-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 82.08 001-0445-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 82.08 001-0445-59300-00 UniFirst First Aid Corp Refill Medical Supply box 10/31/2023 89.74 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 4 Back to Agenda Account Number Vendor 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-63000-00 001-0445-63000-00 001-0445-63000-00 001-0445-63000-00 001-0445-63000-00 001-0445-63000-00 001-0445-63000-00 001-0445-63000-00 001-0445-63000-00 001-0445-65500-00 Advance Auto Parts Advance Auto Parts Advance Auto Parts Advance Auto Parts Advance Auto Parts Advance Auto Parts Advance Auto Parts Ford of Galesburg Ford of Galesburg Ford of Galesburg Ford of Galesburg Ford of Galesburg Ford of Galesburg Ford of Galesburg Ford of Galesburg Pomp's Tire - Galesburg Pomp's Tire - Galesburg Batterton Auto Supply Advance Auto Parts Advance Auto Parts Airgas Mid America Inc Airgas Mid America Inc Advance Auto Parts Napa Auto Parts Napa Auto Parts Napa Auto Parts IL Oil Marketing Equipment, Inc. Description Date Amount PO No Oil #155 10/31/2023 45.98 Oil Filter #160 10/31/2023 2.62 Serpentine Belt #166 10/31/2023 19.08 Control Arm #160 10/31/2023 194.21 Brake Kit #160 10/31/2023 321.69 Tie Rod #152 10/31/2023 97.67 Filter Kit #152 10/31/2023 95.35 Tensioner #606 10/31/2023 73.62 Belt #606 10/31/2023 26.59 Connector # 150 10/31/2023 49.63 Clamp #160 10/31/2023 33.00 Solenoid #600 10/31/2023 33.13 Steering Wheel #150 10/31/2023 217.50 Water Pump #606 10/31/2023 175.87 Gasket Kit #606 10/31/2023 27.00 Tires #160 10/31/2023 206.76 Balancing Bags #152 10/31/2023 150.00 Dunk Tank, Cement, Bead Sealer 10/31/2023 169.83 Glue 10/31/2023 3.66 Grease Fittings 10/31/2023 6.43 Soapstone,Welding Electrode 10/31/2023 140.48 Faceshield 10/31/2023 36.04 Smart Straw 10/31/2023 65.04 Cable Tie 10/31/2023 23.38 SD Paper 10/31/2023 72.99 Sand Pad 10/31/2023 39.80 Gas Pump Nozzles 10/31/2023 421.46 Subtotal for Divison: 0445 4,294.86 001-0450-51500-00 Gatehouse Media Newspaper Ad - Notice to Bidders - Acct #857927 10/31/2023 411.10 001-0450-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 96.92 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Tests# 115 10/31/2023 57.11 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Tests# 130 10/31/2023 57.12 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Tests# 301 10/31/2023 57.12 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Tests# 113 10/31/2023 57.11 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Tests# 101 10/31/2023 57.12 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Tests# 111 10/31/2023 57.11 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 5 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0450-55500-00 Galesburg Welding, Inc Rebuild Dump Truck Frame Supports, Patch Holes #114 10/31/2023 5,267.35 001-0450-55700-00 Vulcan, hic. Black and White Sheeting 10/31/2023 927.00 001-0450-55700-00 Four Seasons Pest Control 09/23 Service 10/31/2023 20.00 001-0450-59300-00 UniFirst First Aid Corp Refill Medical Supply box 10/31/2023 70.87 001-0450-61000-00 Office Specialists, Inc. Monthly Desk Pad, Jumbo Calendar Refill 10/31/2023 24.78 001-0450-62500-00 Pemm Chevrolet, Inc-Geo Lamp #141 10/31/2023 168.32 001-0450-62500-00 Midstate Manufacturing, Inc. Hose #108 10/31/2023 196.94 001-0450-62500-00 Nichols Diesel Service, Inc U-Joint #108 10/31/2023 111.47 001-0450-62500-00 Mutual Wheel Co., Inc. Axle Kit #108 10/31/2023 505.56 001-0450-65000-00 Office Specialists, Inc. Trash Bags, Cleaner, Paper Towels 10/31/2023 147.16 001-0450-66500-00 Galesburg Electric, Inc. Misc Tools 10/31/2023 232.61 001-0450-68500-00 Gierke-Robinson Co Water Repellent 10/31/2023 1,922.00 Subtotal for Divison: 0450 10,444.77 001-0505-51500-00 Gatehouse Media Notice to Bidders Acct# 867518 10/31/2023 207.00 Subtotal for Divison: 0505 207.00 001-0510-51000-00 Galesburg Towing LLC Towed Vehicle - GPD Processing - 23-29177 10/31/2023 75.00 001-0510-51000-00 Bridgeway Training Services 09/23 - Secure Document Destruction 134 lb 10/31/2023 33.50 001-0510-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 4.62 001-0510-54500-00 Allison Buccalo Meals - Accident Reconstruction - Silvis IL - ABuccalo 10/31/2023 35.00 001-0510-54500-00 Allison Buccalo Meals - Accident Reconstruction - Silvis IL - ABuccalo 10/31/2023 35.00 001-0510-54500-00 Patrick Kisler Meals - Middle Leadership - Mt. Prospect IL - PKisler 10/31/2023 155.00 001-0510-54500-00 Timothy Spitzer Fuel - Investigation Seminar - Itasca Il - TSpitzer' 10/31/2023 40.66 001-0510-54500-00 Matthew Howard Meals - Accident Reconstruction - Silvis IL - MHoward 10/31/2023 35.00 001-0510-54500-00 Matthew Howard Meals - Accident Reconstruction - Silvis IL - MHoward 10/31/2023 35.00 001-0510-55000-00 Motorola Solutions, Inc 10/23 Service Acct# 1035503631-0001 10/31/2023 92.00 001-0510-55700-00 Four Seasons Pest Control 10/23 Service 10/31/2023 20.00 001-0510-59300-00 Jared Tapscott Reimbursement - Supplies for Tactical Medical Training - JTapsco 10/31/2023 176.29 001-0510-61000-00 P.F. Pettibone& Co. Citation & Complaint Ticket Books 10/31/2023 1,121.10 001-0510-61000-00 Office Specialists, Inc. Desk Pad Calendar 10/31/2023 53.48 001-0510-61000-00 Matthew Howard Reimbursement Office Supplies - Accident Reconstruction-MIowar 10/31/2023 67.74 001-0510-61000-00 Office Specialists, Inc. Toner 10/31/2023 413.40 001-0510-61000-00 Office Specialists, Inc. Toner 10/31/2023 138.49 001-0510-61700-00 Supreme Radio Communications, In. Body Worn Cameras, Cloud Video 10/31/2023 2,099.59 001-0510-61700-00 Southern Computer Warehouse Printer 10/31/2023 345.30 001-0510-62500-00 Ford of Galesburg Seat Track Assy #20 10/31/2023 346.15 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 6 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0510-62500-00 Advance Auto Parts Pigtail - #404 10/31/2023 31.97 001-0510-62500-00 Ford of Galesburg Belt #404 10/31/2023 26.59 001-0510-62500-00 Ford of Galesburg Bumper Cover #22 10/31/2023 191.91 001-0510-62500-00 Ford of Galesburg Valve Assy #21 10/31/2023 123.40 001-0510-62500-00 Napa Auto Parts Alternator #404 10/31/2023 283.79 001-0510-62500-00 Ford of Galesburg Bolt #404 10/31/2023 2.81 001-0510-62500-00 Ford of Galesburg Adjuster #27 10/31/2023 117.52 001-0510-65500-00 Office Specialists, Inc. Keys 10/31/2023 63.00 001-0510-67500-00 Artistic Engraving Deputy Chief Hat Shield 10/31/2023 86.50 001-0510-67500-00 Artistic Engraving Investigator Stars W/ Safety Catch 10/31/2023 221.96 001-0510-67500-00 Ray O'Herron Co., Inc. Body Armor - ASchlomer 10/31/2023 431.42 001-0510-67500-00 Ray O'Herron Co., Inc. Body Armor - ASchlomer 10/31/2023 656.41 001-0510-67500-00 Ray O'Herron Co., Inc. Pants - JHarrison 10/31/2023 169.08 001-0510-67500-00 PH&S Products, LLC Medical Gloves 10/31/2023 312.00 001-0510-67500-00 Ray O'Herron Co., Inc. New Hire Uniform - Palacios - Lowe 10/31/2023 977.73 Subtotal for Divison: 0510 9,018.41 001-0550-47755-00 Mission Square 11/23 - OPEB Contributions 10/31/2023 302.50 001-0550-61000-00 Office Specialists, Inc. Calendars 10/31/2023 49.30 001-0550-61000-00 Office Specialists, Inc. Daily Calendar Refill 10/31/2023 3.20 001-0550-61000-00 Office Specialists, Inc. Copy Paper, Correction Ribbon 10/31/2023 109.02 001-0550-61000-00 Office Specialists, Inc. Envelopes 10/31/2023 63.39 001-0550-61000-00 Office Specialists, Inc. Staples, Markers, Clips 10/31/2023 78.96 001-0550-67500-00 Midwest Uniform Supply, Inc Shirts, Sweatshirt - RMartinez 10/31/2023 120.72 001-0550-85500-00 Knox County Sheriffs Department 11/23 - Share of Ambulance Service 10/31/2023 674.82 Subtotal for Divison: 0550 1,401.91 001-0605-51000-00 Rock Valley Physical Therapy Annual physicals, chest xrays, pulmonary tests, PSA, HbA1C 10/31/2023 18,930.00 0000092473 001-0605-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 73.85 001-0605-54500-00 Chever Harkey Meals - IFSI Fire Academy WK5 - Champaign IL - CHarkey 10/31/2023 155.00 001-0605-54500-00 Chever Harkey Meals - IFSI Fire Academy WK6 - Champaign IL - CHarkey 10/31/2023 155.00 001-0605-54500-00 Randy Hovind Mileage - Centarl IL Fire Chief MTG - Bloomington IL-RHovind 10/31/2023 120.00 001-0605-54500-00 Randy Hovind Mileage - HAZMAT Mutual Aid Meeting - Monmouth IL - RHovind 10/31/2023 20.44 001-0605-54500-00 Chever Harkey Meals - IFSI Fire Academy WK4 - Champaign IL - CHarkey 10/31/2023 155.00 001-0605-55000-00 Travis Hanson Reimbursement for EMT License - THanson 10/31/2023 45.00 001-0605-55500-00 Getz Fire Equipment Co., Inc. ORing, Hydrotest, On Site Service 10/31/2023 316.50 001-0605-55500-00 Supreme Radio Communications, Ins 11/23 - 12/23 - Maintenance - Supreme Radio 10/31/2023 1,651.00 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 7 Back to Agenda Account Number Vendor Description Date Amount PO No 001-0605-55700-00 Four Seasons Pest Control 10/23 Service 10/31/2023 20.00 001-0605-55800-00 Breton SmarTek 11/23 - 12/23 - FIREQ Subscription Service 10/31/2023 120.00 001-0605-61000-00 Office Specialists, Inc. Calculators 10/31/2023 17.44 001-0605-61000-00 Office Specialists, Inc. Toner 10/31/2023 72.81 001-0605-62500-00 Alexis Fire Equipment Co., Inc. Tire Pressure Monitors 10/31/2023 43.47 001-0605-62500-00 Advance Auto Parts Oil Filter #53 10/31/2023 29.74 001-0605-62500-00 Advance Auto Parts Filter Kit #54 10/31/2023 213.28 001-0605-62500-00 Advance Auto Parts Filter Kit #52 10/31/2023 213.28 001-0605-62500-00 Nichols Diesel Service, Inc Filter Kit #52 10/31/2023 241.99 001-0605-62500-00 Nichols Diesel Service, Inc Filter Kit #54 10/31/2023 241.99 001-0605-62500-00 Napa Auto Parts Batteries #54 10/31/2023 311.78 001-0605-62500-00 Ray O'Herron Co., Inc. Siren Controller #58 10/31/2023 406.78 001-0605-65000-00 Office Specialists, Inc. Paper Towels 10/31/2023 48.67 001-0605-65000-00 Office Specialists, Inc. Liquid Soap 10/31/2023 42.74 001-0605-65000-00 Office Specialists, Inc. Urinal Screen, Paper Towels 10/31/2023 100.78 001-0605-65000-00 Office Specialists, Inc. Paper Towels 10/31/2023 62.98 001-0605-65000-00 Office Specialists, Inc. Paper Towels, Laundry Detergent 10/31/2023 181.86 001-0605-65500-00 Getz Fire Equipment Co., Inc. O Ring, Air Cyl SCBA, On Site Service 10/31/2023 206.10 001-0605-65500-00 Municipal Emergency Services, Inc SCBA Repair, Sensor Batteries, Batteries 10/31/2023 205.52 001-0605-65500-00 MacQueen Emergency EDR Charger 10/31/2023 645.00 001-0605-66000-00 Galesburg Electric, Inc. Switch, Fuses 10/31/2023 59.02 001-0605-66000-00 Galesburg Electric, Inc. Cable Coil, Connectors, Light Bulbs, Recycle Light Bulbs 10/31/2023 1,767.60 001-0605-66000-00 Galesburg Electric, Inc. Pressure Switch 10/31/2023 57.49 001-0605-66000-00 Mechanical Service Inc. ReapirA/C Leaking 10/31/2023 149.47 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - MCain 10/31/2023 119.98 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Hats - KMcGee 10/31/2023 144.98 001-0605-67500-00 Municipal Emergency Services, Inc Parka - Harkey 10/31/2023 304.00 001-0605-67500-00 Municipal Emergency Services, Inc Boots - Helvey-Connour-Spataro-Harkey 10/31/2023 1,291.81 001-0605-67500-00 Ray O'Herron Co., Inc. Hat - TYocum 10/31/2023 57.95 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt - MCarlson 10/31/2023 28.00 001-0605-67500-00 Midwest Uniform Supply, Inc Shorts - MCain 10/31/2023 119.98 001-0605-67500-00 Midwest Uniform Supply, Inc Hats 10/31/2023 66.00 001-0605-67500-00 Ray O'Herron Co., Inc. Hat - KMcGee 10/31/2023 59.94 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - KMcGee 10/31/2023 119.98 001-0605-68600-00 Office Specialists, Inc. Gloves 10/31/2023 194.34 Subtotal for Divison: 0605 29,588.54 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 8 Account Number Vendor Description Back to Agenda Date Amount PO No Subtotal for Fund 001 148,395.42 011-0000-55700-00 Gunther Construction Co., a div. oft 2023 Intermittent Resurfacing 10/31/2023 6,806.35 0000092481 011-0000-66000-00 Roanoke Concrete Products Co Portland cement concrete supply for 2023 10/31/2023 553.75 0000092332 011-0000-66000-00 Roanoke Concrete Products Co Portland cement concrete supply for 2023 10/31/2023 1,495.13 0000092332 011-0000-66000-00 Galesburg Builders Supply, Inc Addt'1 Portland Cement Concrete supply for 2023 10/31/2023 418.50 0000092331 011-0000-66000-00 Galesburg Builders Supply, Inc Addt'1 Portland Cement Concrete supply for 2023 10/31/2023 558.00 0000092331 Subtotal for Divison: 0000 9,831.73 Subtotal for Fund 011 9,831.73 013-0000-55700-00 Dowers Roofing, Inc. Emergency repairs to leaking roof at Transit Maintenance Facilit 09/30/2023 9,240.00 0000092525 013-0000-75000-00 MILLER TRUCKING & EXCAVAT Purchase/Install Double Vault Style Restroom located at East Lak 10/31/2023 24,500.00 0000092456 013-0000-83100-00 Bruner, Cooper and Zuck, Inc. Preparation of Bid Documents and Construction Engineering for Ph 10/31/2023 7,337.60 0000092007 Subtotal for Divison: 0000 41,077.60 Subtotal for Fund 013 41,077.60 014-0000-64500-00 Lawson Products, Inc. Bolts for Signs 10/31/2023 966.53 014-0000-64500-00 Faribo Manufacturing Co. Globes for Street Lights 10/31/2023 1,060.08 014-0000-64500-00 Galesburg Electric, Inc. Couplings, PVC Fittings 10/31/2023 22.80 014-0000-64500-00 Galesburg Electric, Inc. Light Bulb 10/31/2023 92.00 014-0000-64500-00 Galesburg Electric, Inc. Red Marking Paint 10/31/2023 205.68 014-0000-64500-00 Galesburg Electric, Inc. Light Bulbs 10/31/2023 20.70 014-0000-64500-00 Galesburg Electric, Inc. Straight Blade Receptacle 10/31/2023 4.87 014-0000-64500-00 Galesburg Electric, Inc. Traffic Loop Sealer 10/31/2023 814.45 014-0000-64500-00 Galesburg Electric, Inc. Light Bulbs, Recycle Light Bulbs 10/31/2023 482.70 014-0000-66000-00 Galesburg Builders Supply, Inc PSI - Railroad Monuments 10/31/2023 630.00 014-0000-66000-00 Gunther Construction Co., a div. of i CM6 10/31/2023 3,373.27 014-0000-66000-00 Galesburg Builders Supply, Inc PSI -Railroad Monuments 10/31/2023 630.00 014-0000-78010-00 Gunther Construction Co., a div. of I Irwin Street Roadway Portion (City Gas) 10/31/2023 2,882.23 0000092523 Subtotal for Divison: 0000 11,185.31 Subtotal for Fund 014 11,185.31 016-0000-22002-00 Illinois State Police Asset Seizure & Seizure Funds - Case 23-26058 10/31/2023 3,268.00 016-0000-22002-00 Illinois State Police Asset Seizure & Seizure Funds - Case 23-22040 10/31/2023 995.00 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 9 Account Number Vendor Description Back to Agenda Date Amount PO No Subtotal for Divison: 0000 4,263.00 Subtotal for Fund 016 4.263.00 018-0000-55700-00 Galesburg Welding, Inc Repair Cast Iron Grate for Water Inlet 10/31/2023 234.00 018-0000-62500-00 Nichols Diesel Service, Inc Stud Kit #112 10/31/2023 93.36 018-0000-62500-00 Nichols Diesel Service, Inc CAB Bushings #112 10/31/2023 223.86 018-0000-62500-00 Key Equipment & Supply Co Brake Valve #128 10/31/2023 296.98 018-0000-62500-00 Martin, Inc Fuel Pump #128 10/31/2023 77.25 018-0000-62500-00 Nichols Diesel Service, Inc Steering Knuckle #112 10/31/2023 2,597.22 018-0000-62500-00 Mutual Wheel Co., Inc. Lock Nut #112 10/31/2023 7.35 018-0000-62500-00 Nichols Diesel Service, Inc Seal #112 10/31/2023 103.86 018-0000-62500-00 Nichols Diesel Service, Inc King Pin Kit #112 10/31/2023 518.88 018-0000-62500-00 Nichols Diesel Service, Inc Retainer Kit #112 10/31/2023 56.40 018-0000-62500-00 Nichols Diesel Service, Inc Wheel Speed Sensors #112 10/31/2023 240.46 018-0000-62500-00 Nichols Diesel Service, Inc Seal #128 10/31/2023 17.50 018-0000-62500-00 Nichols Diesel Service, Inc Steering Knuckle #112 10/31/2023 2,922.14 018-0000-62500-00 Mutual Wheel Co., Inc. Brake Kit #112 10/31/2023 572.37 018-0000-62500-00 Advance Auto Parts Filter Kit #112 10/31/2023 89.58 018-0000-62500-00 Advance Auto Parts Bearing #112 10/31/2023 172.49 018-0000-62510-00 Herr Petroleum Corp 200 Gal #2 DY Prem ULSD 10/31/2023 761.61 Subtotal for Divison: 0000 8,985.31 Subtotal for Fund 018 8,985.31 019-0000-10701-00 IL Campground Association 2024 - Dues for IL Campground Assoc/National ARVC 10/31/2023 775.30 019-0000-20102-00 Brightspeed 10/23 BrightspeedAcct# 304035525 10/31/2023 529.31 Subtotal for Divison: 0000 1,304.61 019-1905-47755-00 Mission Square 11/23 - OPEB Contributions 10/31/2023 671.25 019-1905-51500-00 WGIL/WAAG/WLSR, Inc. 09/23 Radio Ads 10/31/2023 583.00 019-1905-51500-00 Choral Dynamics Ad Inside Front Cover - Choral Dynamics 10/31/2023 200.00 019-1905-51500-00 Gatehouse Media Newspaper Ad - Notice to Bidders - Acct #857927 10/31/2023 235.81 019-1905-59528-00 Galesburg Community Foundation 08/23 - 2% Hotel/Motel Tax 10/31/2023 32,277.03 019-1905-59537-00 Knox Civic Center Authority 08/23 2% Hotel/Motel Taxes 10/31/2023 3,838.33 Subtotal for Divison: 1905 37,805.42 019-1910-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 55.38 0000092356 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 10 Back to Agenda Account Number Vendor Description Date Amount PO No 019-1910-55700-00 Helm Mechanical / Helm Service Repair of IT Room Air Conditioner 10/31/2023 2,448.02 019-1910-55700-00 Helm Mechanical / Helm Service Repair of Zones Overheating 10/31/2023 142.00 019-1910-55700-00 Tri-City Electric Company of Iowa Repair ofAdmin Double Doors 10/31/2023 475.00 019-1910-55700-00 Tri-City Electric Company of Iowa Repair of Finance Door 10/31/2023 1,205.36 019-1910-65000-00 Office Specialists, Inc. Paper Towels 10/31/2023 97.34 019-1910-65000-00 Office Specialists, Inc. Urinal Mat, Paper Towels 10/31/2023 145.98 019-1910-66000-00 Galesburg Electric, Inc. Recycle Fluorescent Lights 10/31/2023 17.50 Subtotal for Divison: 1910 4,586.58 019-1911-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 124.62 019-1911-55700-00 Tee Jay Central, Inc. Repair East Entrance Door Automatic Door Switch 10/31/2023 395.20 019-1911-55700-00 Getz Fire Equipment Co., Inc. Fire Extinguishers, Gauge Repair, On Site Service 10/31/2023 723.65 019-1911-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 26.70 019-1911-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 26.70 019-1911-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 26.70 019-1911-65000-00 Office Specialists, Inc. Paper Towels, Disinfectant Wipes 10/31/2023 94.67 019-1911-65000-00 Office Specialists, Inc. Brush, Squeegees 10/31/2023 241.93 019-1911-65000-00 Office Specialists, Inc. Paper Towels, Urinal Screens 10/31/2023 245.80 Subtotal for Divison: 1911 1,905.97 019-1915-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 8,515.37 019-1915-55500-00 Martin, Inc Removed and Ran New Power to 2-Way Radio 10/31/2023 422.25 019-1915-55500-00 Nichols Diesel Service, Inc State & Fed Tests# 509 10/31/2023 57.11 019-1915-55500-00 Nichols Diesel Service, Inc State & Fed Tests# 504 10/31/2023 57.11 019-1915-55700-00 Johnson Controls Security Solutions 11/23 - 12/23 - Service 10/31/2023 229.71 019-1915-55700-00 Four Seasons Pest Control 10/23 Service 10/31/2023 30.00 019-1915-55700-00 Four Seasons Pest Control 10/23 Service 10/31/2023 40.00 019-1915-55700-00 Galesburg Electric, Inc. Light Bulbs, Recycle Light Bulbs, Switches 10/31/2023 49.24 019-1915-55700-00 Knox County Landfill 09/23 Service Acct #122 09/30/2023 234.93 019-1915-55700-00 Royal Cleaning Services 10/23 Janitorial Service - Amtrak 10/31/2023 559.00 019-1915-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 67.66 019-1915-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 67.66 019-1915-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 67.66 019-1915-62500-00 Cozadd Diesel Service, Inc Hose #525 10/31/2023 262.56 019-1915-62500-00 Cozadd Diesel Service, Inc Hydraulic Hose #525 10/31/2023 482.99 019-1915-62500-00 Midstate Manufacturing, Inc. Hose #522 10/31/2023 313.39 019-1915-62500-00 Martin, Inc Suction Hose #522 10/31/2023 310.78 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 11 Back to Agenda Account Number Vendor Description Date Amount PO No 019-1915-62510-00 Herr Petroleum Corp 736.1 Gal Diesel #2, 477.4 Unleaded Ethanol 10/31/2023 4,006.83 0000092349 019-1915-65000-00 Office Specialists, Inc. Toilet Paper 10/31/2023 305.87 019-1915-66000-00 Galesburg Builders Supply, Inc CA-6 Stone 10/31/2023 256.11 019-1915-66000-00 All Inclusive Rec Fibar 10/31/2023 4,881.00 019-1915-66000-00 Roanoke Concrete Products Co PCC- R301, Yards W/ Fiber Buckeye 10/31/2023 769.69 019-1915-66000-00 Roanoke Concrete Products Co PPl 10/31/2023 810.25 Subtotal for Divison: 1915 22,797.17 019-1920-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 92.31 019-1920-55500-00 M&M Golf Cars, LLC Repair of Golf Cart 10/31/2023 812.09 019-1920-55700-00 LTL Partners, Inc Aerifying 10/31/2023 2,092.50 019-1920-55700-00 Johnson Controls Security Solutions Billing Adjustment Customer# 01300 115406615 09/12/2023 -320.53 019-1920-55700-00 Four Seasons Pest Control 10/23 Service 10/31/2023 20.00 019-1920-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 39.75 019-1920-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 39.75 019-1920-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 39.75 019-1920-62510-00 Herr Petroleum Corp 232.6 Gal Diesel #2, 228.6 Gal Unleaded Ethanol 10/31/2023 1,489.61 0000092350 019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY Misc Chemicals 10/31/2023 1,744.99 019-1920-64000-00 Go Van Gogh's Hats 10/31/2023 420.00 019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 10/31/2023 42.90 019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 10/31/2023 42.90 019-1920-64125-00 SCNS SPORTS FOODS Misc Concessions 10/31/2023 72.80 019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 10/31/2023 42.90 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 10/31/2023 452.71 019-1920-64125-00 Butch's Pizza Inc. Pizzas 10/31/2023 27.50 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 10/31/2023 494.98 019-1920-65000-00 Office Specialists, Inc. Paper Towels 10/31/2023 27.82 019-1920-65000-00 Office Specialists, Inc. Bleach, Paper Towels, Disinfectant Wipes 10/31/2023 154.79 019-1920-65500-00 MTI Distributing, Inc Motor Clamp, Headlight 10/31/2023 87.30 019-1920-88300-00 M&M Golf Cars, LLC 2023 Lease of 48 Golf Carts and 1 Utility Vehicle as per agreeme 10/31/2023 5,335.97 0000092361 Subtotal for Divison: 1920 13,252.79 019-1925-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 193.85 019-1925-66000-00 Galesburg Electric, Inc. GFCI Self Test 10/31/2023 33.26 Subtotal for Divison: 1925 227.11 019-1935-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 92.31 019-1935-55700-00 Four Seasons Pest Control 10/23 Service 10/31/2023 35.00 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 12 Account Number Vendor Description Back to Agenda Date Amount PO No 019-1935-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 454.48 019-1935-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 454.48 019-1935-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 454.48 Subtotal for Divison: 1935 1,490.75 019-1940-51400-00 Carl Sandburg College 09/16 - Carl Sandburg Softball Clinic 10/31/2023 597.50 019-1940-51400-00 United Hoops Registration River 2 River League - Boys Jr. Streaks 2nd Grade 10/31/2023 395.00 019-1940-51400-00 United Hoops Registration River 2 River League - Boys Jr. Streaks 5/6th Grade 10/31/2023 395.00 019-1940-51400-00 United Hoops Registration River 2 River League - Boys Jr. Streaks 3/4th Grade 10/31/2023 395.00 Subtotal for Divison: 1940 1,782.50 019-1945-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 27.69 019-1945-55700-00 Four Seasons Pest Control 10/23 Service 10/31/2023 20.00 019-1945-65000-00 Office Specialists, Inc. Clips 10/31/2023 9.90 019-1945-65000-00 Office Specialists, Inc. Cleaner 10/31/2023 66.59 Subtotal for Divison: 1945 124.18 019-1950-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 4,947.70 019-1950-55700-00 Four Seasons Pest Control 10/23 Service 10/31/2023 25.00 Subtotal for Divison: 1950 4,972.70 019-1955-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 152.31 019-1955-55700-00 Four Seasons Pest Control 10/23 Service 10/31/2023 20.00 019-1955-55700-00 J.P. Benbow, Inc. Furnished and Installed Pressure Gauge 10/31/2023 286.20 019-1955-65000-00 Office Specialists, Inc. Trash Bags, Paper Towels, Cleaner 10/31/2023 159.90 Subtotal for Divison: 1955 618.41 019-1960-55700-00 Four Seasons Pest Control 10/23 Service 10/31/2023 20.00 Subtotal for Divison: 1960 20.00 019-1965-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 9.23 019-1965-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 36.74 019-1965-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 36.74 019-1965-57500-00 Aramark Uniform Serv. Inc. 10/23 Service 10/31/2023 36.74 019-1965-65500-00 Scott Equipment, LLC Belt, Screws, Washers, Nuts 10/31/2023 78.00 Subtotal for Divison: 1965 197.45 019-1975-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 4.62 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 13 Account Number Vendor Description Back to Agenda Date Amount PO No Subtotal for Divison: 1975 4.62 Subtotal for Fund 019 91,090.26 020-0000-20102-00 Brightspeed 10/23 BrightspeedAcct# 304035525 10/31/2023 65.72 020-0000-51500-00 Gatehouse Media Newspaper Ad - Notice to Bidders - Acct #857927 10/31/2023 59.52 020-0000-55700-00 Howe Overhead Doors, Inc. Replaced Cables, Adjusted Limits - Airport 10/31/2023 315.00 Subtotal for Divison: 0000 440.24 Subtotal for Fund 020 440.24 023-0000-55420-00 Tim Brown Demolition - 1212 Maple St 10/31/2023 11,657.00 0000092457 023-0000-55420-00 Tim Brown Demolition - 543 Liberty St 10/31/2023 11,574.00 0000092457 023-0000-55420-00 Tim Brown Demolition - 939 S. Academy St 10/31/2023 20,659.00 0000092457 Subtotal for Divison: 0000 43,890.00 Subtotal for Fund 023 43,890.00 024-0000-51000-00 Bruner, Cooper and Zuck, Inc. Land Surveying, Subdivide Churchill School Property 10/31/2023 4,000.00 024-0000-51000-00 DataSource Appraisal & Title Ltd Appraisal - 905 Maple Ave 10/31/2023 2,000.00 024-0000-51000-00 Klingner & Associates, P.C. - Archit Professional Survey for Legal Description for TIF 6 10/31/2023 2,183.35 0000092462 024-0000-51000-00 PGAV Planners LLC Professional Services for Creating TIF 6 10/31/2023 7,425.00 0000092386 024-0000-83100-00 Galesburg Museums, Inc 11/23 -Discovery Depot Grant 10/31/2023 5,000.00 024-0000-83100-00 Prairie Players Civic Theatre External Agency Funding - Prairie Players Civic Theatre 10/31/2023 1,000.00 024-0000-88300-00 Breslin's Floor Covering, Inc 11/23 Parking Lot Lease 10/31/2023 605.05 Subtotal for Divison: 0000 22,213.40 Subtotal for Fund 024 22,213.40 030-0000-20102-00 Brightspeed 10/23 Brightspeed Acct# 304035525 10/31/2023 191.61 Subtotal for Divison: 0000 191.61 030-0320-47755-00 Mission Square 11/23 - OPEB Contributions 10/31/2023 61.25 030-0320-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 18.00 030-0320-54500-00 Kraig Boynton Mileage/Parking - HSTP Committe Meeting -Peoria Il - KBoynton 10/31/2023 64.19 030-0320-55500-00 Cummins Sale & Service Core Return 09/30/2023 -243.00 030-0320-55500-00 Nichols Diesel Service, Inc State & Fed tests #470, #465, #459 09/30/2023 172.25 030-0320-61000-00 Office Specialists, Inc. Planner 10/31/2023 38.63 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 14 Back to Agenda Account Number Vendor Description Date Amount PO No 030-0320-61000-00 Office Specialists, Inc. Return Planner 10/31/2023 -38.63 030-0320-61000-00 Office Specialists, Inc. Planner 10/31/2023 24.01 030-0320-61000-00 Office Specialists, Inc. Desk Calendars, Planner, Envelopes 10/31/2023 138.55 030-0320-62500-00 Eastern Iowa Tire Tires 09/30/2023 3,642.66 030-0320-62500-00 Ford of Galesburg Insulator 10/31/2023 20.52 030-0320-62500-00 Napa Auto Parts Radiator 10/31/2023 252.47 030-0320-62500-00 Napa Auto Parts Starter, Core Deposit 10/31/2023 236.59 030-0320-62500-00 Napa Auto Parts Tie Rods, Steering Stabilizer 10/31/2023 295.95 030-0320-62500-00 Napa Auto Parts Tie Rods 10/31/2023 65.58 030-0320-62500-00 Napa Auto Parts Oil Seal, Bearing 10/31/2023 182.92 030-0320-62500-00 Napa Auto Parts Brake Pad, Brake Rotors 10/31/2023 357.54 030-0320-62500-00 Napa Auto Parts Bar Frame Bushing 10/31/2023 29.98 030-0320-62500-00 O'Reilly Auto Parts Bearings 10/31/2023 53.60 030-0320-62510-00 Herr Petroleum Corp 215.8 Gal Unleaded Ethanol 10/31/2023 635.31 0000092348 030-0320-62510-00 Herr Petroleum Corp 399.1 Gal Unleaded Ethanol 09/30/2023 1,233.99 0000092348 030-0320-62510-00 Herr Petroleum Corp 244.8 Gal Diesel #2 10/31/2023 916.83 0000092348 030-0320-62510-00 Herr Petroleum Corp 141.8 Gal Unleaded Ethanol 10/31/2023 407.67 0000092348 030-0320-62510-00 Herr Petroleum Corp 383.9 Gal Unleaded Ethanol 09/30/2023 1,245.53 0000092348 030-0320-62510-00 Herr Petroleum Corp 351.1 Gal Unleaded Ethanol 10/31/2023 963.75 0000092348 030-0320-62510-00 Herr Petroleum Corp 598.5 Gal Diesel #2 10/31/2023 2,141.88 0000092348 030-0320-62510-00 Herr Petroleum Corp 215.6 Gal Unleaded Ethanol 10/31/2023 591.82 0000092348 030-0320-62510-00 Herr Petroleum Corp 253.4 Gal Unleaded Ethanol 09/30/2023 783.49 0000092348 030-0320-65000-00 Office Specialists, Inc. Toilet Paper 10/31/2023 148.42 030-0320-65000-00 Office Specialists, Inc. Paper Towels 09/30/2023 84.54 030-0320-65000-00 Office Specialists, Inc. Toilet Paper, Trash Bags 10/31/2023 261.52 030-0320-66500-00 Aramark Uniform Serv. Inc. Seat Covers 10/31/2023 90.00 030-0320-66500-00 IL Oil Marketing Equipment, Inc. Gas Pump Nozzles 10/31/2023 280.97 Subtotal for Divison: 0320 15,158.78 030-0370-47755-00 Mission Square 11/23 - OPEB Contributions 10/31/2023 61.25 030-0370-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 42.00 030-0370-54500-00 Kraig Boynton Mileage - Pick up New Transit Bus- Sterling IL - KBoynton 10/31/2023 114.63 030-0370-54500-00 Kraig Boynton Mileage - Inspect Transfer Bus - Sterling IL - KBoynton 10/31/2023 119.21 030-0370-55500-00 Thompson Truck & Trailer, Inc DPF Thermal Cleaning 10/31/2023 485.00 030-0370-55700-00 Indiana Automotive Equipment Repair of Diamond Lift 10/31/2023 1,166.00 030-0370-55700-00 Galesburg Termite & Pest Control In 10/23 Semi Monthly Service 10/31/2023 45.00 030-0370-55700-00 Galesburg Termite & Pest Control In 10/23 Semi Monthly Service 10/31/2023 45.00 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 15 Back to Agenda Account Number Vendor Description Date Amount PO No 030-0370-57500-00 Cintas, Inc 10/23 Service 10/31/2023 146.14 030-0370-57500-00 Cintas, Inc 10/23 Service 10/31/2023 225.41 030-0370-62500-00 Thompson Truck & Trailer, Inc Batteries 10/31/2023 411.57 030-0370-62500-00 RILCO Fluid Care Used Antifreeze - Drum Deposit - Return Drum Deposit 10/31/2023 75.00 030-0370-62500-00 Thompson Truck & Trailer, Inc Batteries, Battery Core 10/31/2023 452.81 030-0370-62500-00 Mack Sales & Service of Morton Core Charges 10/31/2023 144.00 030-0370-62500-00 Thompson Truck & Trailer, Inc Clamps, Gaskets 10/31/2023 244.44 030-0370-62500-00 Napa Auto Parts Thread Sealant 10/31/2023 8.68 030-0370-62500-00 Mack Sales & Service of Morton Core Credits 10/31/2023 -144.00 030-0370-62500-00 Mack Sales & Service of Morton Batteries 10/31/2023 490.00 030-0370-62500-00 Gillig Steering Shaft 09/30/2023 536.81 030-0370-62500-00 Gillig Steering Gear 09/30/2023 1,776.20 030-0370-62500-00 Gillig Dipstick Cap 09/30/2023 19.92 030-0370-62500-00 Thompson Truck & Trailer, Inc Temperature Sensor 10/31/2023 138.90 030-0370-62500-00 Gillig Valves 10/31/2023 731.86 030-0370-62500-00 Gillig Def Tank, Throttle Hose 09/30/2023 549.22 030-0370-62500-00 Gillig Single Pole Relay 09/30/2023 48.90 030-0370-62500-00 Gillig Head Unit 09/30/2023 1,094.25 030-0370-62500-00 Gillig Mounting Bracket 10/31/2023 159.15 030-0370-62500-00 Cummins Sale & Service Air Fuel Throttle Valve 10/31/2023 411.33 030-0370-62500-00 Gillig Bushings, Track Rod 09/30/2023 1,788.69 030-0370-62510-00 Herr Petroleum Corp 286.2 Gal Unleaded Ethanol 10/31/2023 822.81 0000092348 030-0370-62510-00 Herr Petroleum Corp 419.7 Gal Unleaded Ethanol 10/31/2023 1,235.58 0000092348 030-0370-62510-00 Herr Petroleum Corp 538 Gal Diesel #2 09/30/2023 1,959.92 0000092348 030-0370-65500-00 RILCO Fluid Care DEF CLSD Tote 330 GL, DEF Tote Deposit 10/31/2023 1,286.00 Subtotal for Divison: 0370 16,691.68 Subtotal for Fund 030 32,042.07 049-0000-51000-00 Klingner & Associates, P.C. - Archit 140-144 E Main St: Demolition, Survey, Architectural, Bidding, & 10/31/2023 256.00 0000092195 Subtotal for Divison: 0000 256.00 Subtotal for Fund 049 256.00 052-0000-78050-00 Gunther Construction Co., a div. of i Irwin Street Storm Sewer Portion 10/31/2023 682.25 0000092523 052-0000-78070-00 Gunther Construction Co., a div. of i Irwin Street Sidewalk Portion 10/31/2023 1,267.71 0000092523 Subtotal for Divison: 0000 1,949.96 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 16 Account Number Vendor Description Back to Agenda Date Amount PO No Subtotal for Fund 052 1,949.96 054-0000-51000-00 Klingner & Associates, P.C. - Archit Design of Hawthorne Pool Renovation, Phase 2 10/31/2023 18,126.25 0000092549 054-0000-63500-00 Stoneleaf Nursery Misc Trees 10/31/2023 3,514.00 054-0000-76000-00 Klingner & Associates, P.C. - Archit Professional services for HVAC replacement in PSB, 150 S Broad S 10/31/2023 1,903.00 0000092206 Subtotal for Divison: 0000 23,543.25 Subtotal for Fund 054 23,543.25 057-0000-10701-00 Qubit Networks 01/24 - 10/24 - Extreme Networks Subscription & Support 10/31/2023 828.20 057-0000-61700-00 Qubit Networks 10/23 - 12/23 - Extreme Networks Subscription & Support 10/31/2023 165.64 057-0000-61700-00 Office Specialists, Inc. 10/23 - 12/23 - Adobe Acrobat - CJuraco 10/31/2023 78.19 057-0000-71000-00 Tri-City Electric Company of Iowa Receptacle Instalation for Generator Protected Circuit 10/31/2023 1,098.00 Subtotal for Divison: 0000 2,170.03 Subtotal for Fund 057 2,170.03 058-0000-51000-00 US Sterling Capital Corp., Inc. First State Bank 10/31/2023 121.64 058-0000-71000-00 Truck Centers, Inc Purchase of Two 2024 Freightliner 108SD 10/31/2023 177,496.00 0000092263 Subtotal for Divison: 0000 177,617.64 Subtotal for Fund 058 177,617.64 059-0000-55700-00 Hutchison Engineering, Inc Construction Engineering for the Taxiway B Rehabilitation projec 10/31/2023 3,806.36 0000092568 059-0000-75000-00 MILLER TRUCKING & EXCAVAT Purchase/Install Double Vault Style Restroom located at East Lak 10/31/2023 33,500.00 0000092456 Subtotal for Divison: 0000 37,306.36 Subtotal for Fund 059 37,306.36 061-0000-10701-00 Railroad Management Company III, 0l/16/24 - 01/16/25 - License Fees , Water Pipeline Crossing 10/31/2023 379.14 061-0000-10704-00 Sebis Postage 10/23 Postage for UB Bills 10/31/2023 7,500.00 061-0000-20101-00 LAVERDIERE CONSTRUCTION, : Refund Check 043503-000, 1048 E LOSEY ST 10/11/2023 141.89 061-0000-20101-00 RHIANNA LEWIS Refund Check 050916-004, 255 MADISON ST 10/20/2023 90.86 061-0000-20101-00 ROBIN MCCRACKEN Refund Check 066141-000, 1092 S CHAMBERS ST UPPER 10/11/2023 64.87 061-0000-20101-00 SHELLEY PURIFOY Refund Check 016592-005, 443 W NORTH ST 10/25/2023 22.18 061-0000-20101-00 JOHN STEGALL Refund Check 061722-000, 1473 E KNOX ST 10/11/2023 232.34 061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-187, 556 BURGLAND AVE 10/20/2023 127.77 061-0000-20101-00 LATANYA JOHNSON Refund Check 054885-000, 1555 MCKNIGHT ST 10/11/2023 20.39 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 17 Back to Agenda Account Number Vendor Description Date Amount PO No 061-0000-20101-00 KYLE THIERRY Refund Check 006594-002, 513 N SEMINARY ST 10/20/2023 101.26 061-0000-20101-00 SKYLEE MARKWORD Refund Check 061457-000, 1248 CLARK ST 10/25/2023 55.85 061-0000-20101-00 OLIVIA HUGHS Refund Check 063906-000, 58 SELDEN ST 10/20/2023 4.63 061-0000-20101-00 KIMBERLY LONGENECKER Refund Check 058612-000, 455 SIXTH AVE 10/12/2023 78.23 061-0000-20101-00 MARGARET PHIPPS Refund Check 060089-000, 693 S FARNHAM ST 10/20/2023 85.90 061-0000-20101-00 JOHN KIMMITT Refund Check 021272-001, 1370 S PEARL ST 10/20/2023 90.46 061-0000-20101-00 DUSTY SPURGEON Refund Check 049873-000, 129 N CHAMBERS ST 2 10/05/2023 15.73 061-0000-20101-00 DARLENE SMITH Refund Check 010438-002, 358 S PEARL ST 10/25/2023 63.02 061-0000-20101-00 ROBERT LONG Refund Check 058394-003, 934 PARK VIEW RD 10/25/2023 2.86 061-0000-20101-00 TLR LLC Refund Check 052642-018, 549 ARNOLD ST 10/20/2023 141.44 061-0000-20101-00 BOUDEWIJN SLIEPEN Refund Check 063052-002, 560 N PRAIRIE ST 10/12/2023 10.93 061-0000-20101-00 JESSA MORGAN Refund Check 064429-000, 372 LAWRENCE AVE 10/05/2023 61.04 061-0000-20101-00 BOUDEWIJN SLIEPEN Refund Check 063052-001, 561 N PRAIRIE ST 10/12/2023 58.27 061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-189, 1005 N FARNHAM ST 10/20/2023 119.21 061-0000-20101-00 CATHERINE ROSS Refund Check 016697-000, 551 COLUMBUS AVE 10/11/2023 31.44 061-0000-20101-00 JOHN KIRKEMO Refund Check 050380-000, 3293 SUNSET LN 10/20/2023 42.45 061-0000-20101-00 EMILY NILES Refund Check 064869-000, 743 E BERRIEN ST 10/20/2023 100.12 061-0000-20101-00 K DONALD JOHNSON Refund Check 016020-000, 1236 W LOSEY ST 10/25/2023 5.78 061-0000-20101-00 ODORICO OLIVAS Refund Check 021382-005, 725 E BROOKS ST 10/20/2023 26.44 061-0000-20101-00 CYNTHIA FLAHERTY Refund Check 015433-015, 1220 BRIDGE AVE 10/20/2023 113.73 061-0000-20101-00 CHARLOTTE GAINES Refund Check 055112-000, 3130 LINCOLN PARK DR 10/20/2023 68.47 061-0000-20101-00 GEORGE HAMBLEN Refund Check 066101-000, 430 N HENDERSON ST 10/11/2023 43.01 061-0000-20101-00 JEANETTE FLORER Refund Check 010928-000, 1547 MEADOW LARK DR 10/11/2023 2.89 061-0000-20101-00 GEORGE FALTENBERG Refund Check 065592-001, 610 E SECOND ST 10/11/2023 90.11 061-0000-20101-00 AUSTIN HARDY Refund Check 066077-000, 862 E FOURTH ST 10/20/2023 107.63 061-0000-20101-00 BONNIE HARRIS Refund Check 007110-042, 1018 W BERRIEN ST 10/11/2023 88.40 061-0000-20101-00 MATTHEW CARLSON Refund Check 060401-000, 1735 INDIANA DR 10/20/2023 71.56 061-0000-20101-00 ABIGAIL BURROWS Refund Check 064611-000, 1453 W LOSEY ST 10/05/2023 57.30 061-0000-20101-00 BLOOMGRENS AUTO REPAIR Refund Check 055166-000, 233 W FERRIS ST 10/20/2023 86.25 061-0000-20101-00 STEVE COLEMAN Refund Check 008061-002, 210 S WHITESBORO ST 10/20/2023 128.41 061-0000-20101-00 COURTNEY BENDER Refund Check 063739-000, 925 DAYTON DR 6 10/05/2023 79.15 061-0000-20101-00 CLAREN REAL ESTATE LLC Refund Check 006706-013, 422 MONROE ST 10/11/2023 139.73 061-0000-20101-00 LINDAASBURY Refund Check 018950-073, 105 BLAINE AVE LOWER 10/11/2023 39.94 061-0000-20101-00 ANDREW BONIS Refund Check 010787-001, 1512 BRIDGE AVE 10/20/2023 77.96 061-0000-20101-00 BRIAN BUZICK JR Refund Check 058456-000, 712 HAWKINSON AVE 10/11/2023 65.93 061-0000-20101-00 KIMBERLY COOPER Refund Check 006071-001, 346 PARK LANE AVE 10/11/2023 84.67 061-0000-20101-00 MICHAEL BICKERTON Refund Check 066928-000, 1138 BROWN AVE 10/11/2023 131.17 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 18 Back to Agenda Account Number Vendor Description Date Amount PO No 061-0000-20101-00 MARKITAANDERSON Refund Check 018750-002, 1566 RICHWOOD DR 10/25/2023 25.78 061-0000-20101-00 GEORGE ANDREWS HOPPING Refund Check 066112-000, 1325 ROCK ISLAND AVE 10/12/2023 90.11 061-0000-20102-00 Brightspeed 10/23 BrightspeedAcct# 304035525 10/31/2023 261.79 061-0000-47755-00 Mission Square 11/23 - OPEB Contributions 10/31/2023 571.25 061-0000-51000-00 Knox County Recorders Office 09/23 Service 10/31/2023 20.20 061-0000-51000-00 US Sterling Capital Corp., Inc. Community Savings Bank 10/31/2023 235.64 061-0000-51000-00 Klingner & Associates, P.C. - Archit Additional analysis and mapping study of the water transmission 10/31/2023 18,804.50 0000092401 061-0000-51000-00 Pace Analytical Services LLC Chemical Test 10/31/2023 25.00 061-0000-51000-00 SpringbrookSoftware LLC 09/23 - CivicPay PayPad Transaction Fee 10/31/2023 169.74 061-0000-51000-00 Great Eastern Mgmt., Inc. National Association Modern Bank 10/31/2023 481.32 061-0000-51000-00 Great Eastern Mgmt., Inc. Bank OZK 10/31/2023 241.32 061-0000-51000-00 Great Eastern Mgmt., Inc. DMB Community Bank 10/31/2023 240.66 061-0000-51000-00 Credit Collection Partners 09/23 Collections Service 10/31/2023 314.58 061-0000-51000-00 Business Radio Licensing FCC License Renewal - WQUB202 10/31/2023 115.00 061-0000-51010-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 693.00 061-0000-51500-00 Sebis Direct Inc 09/23 Service 10/31/2023 917.27 061-0000-52300-00 Nicor Gas 09/23 Service 09/30/2023 308.84 061-0000-52300-00 Nicor Gas 09/23 Service 09/30/2023 48.72 061-0000-52500-00 Galesburg Sanitary Dist. 09/23 Service 09/30/2023 27.69 061-0000-53500-00 Petty Cash - Water Dept. UPS Store - Shipping 10/31/2023 17.66 061-0000-55500-00 Midstate Manufacturing, Inc. Weld/Modify Pipe 10/31/2023 147.00 061-0000-55700-00 Waste Management, Inc. 10/23 Service Customer ID# 9-06892-63006 10/31/2023 114.23 061-0000-55700-00 Waste Management, Inc. 10/23 Service Customer #64537-23004 10/31/2023 20.42 061-0000-59300-00 UniFirst First Aid Corp Refill Medical Supply box 10/31/2023 160.75 061-0000-65500-00 Petty Cash - Water Dept. Farm King - Armor All 10/31/2023 14.99 061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVI 10/31/2023 400.50 0000092338 061-0000-66000-00 Petry Cash - Water Dept. Hi-Lo - Bluing 10/31/2023 5.78 061-0000-66000-00 Core & Main Adapters 10/31/2023 293.28 061-0000-66000-00 Core & Main 3/4" CTS COMP 3-PART UNION (MUELLER) 10/31/2023 382.80 0000092554 061-0000-66000-00 Core & Main 1" FEMALE CURB STOP, MINN. PAT. (MUELLER) 10/31/2023 1,237.50 0000092554 061-0000-66000-00 Core & Main Nuts 10/31/2023 963.00 061-0000-66000-00 Core & Main 1" CTS COMP 3-PART UNION (MUELLER) 10/31/2023 334.20 0000092554 061-0000-66000-00 Core & Main 6" MJ X FL STANDARD VALVE W/ ACC., OPEN LEFT (MUELL] 10/31/2023 1,950.00 0000092554 061-0000-66000-00 Core & Main 3/4" MIP X 1" CTS ADAPTER (FORD) 10/31/2023 99.08 0000092554 061-0000-66000-00 Core & Main 3/4" SOFT K-COPPER TUBE 60' 10/31/2023 715.20 0000092554 061-0000-66000-00 Core & Main 1" MUELLER GASKETS WITH GRIP RING 10/31/2023 92.40 0000092554 061-0000-66500-00 Petty Cash - Water Dept. Menards - Plug 10/31/2023 3.59 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 19 Account Number Vendor Description Back to Agenda Date Amount PO No 061-0000-66500-00 Petty Cash - Water Dept. Farm King - Bolts 10/31/2023 5.55 061-0000-66500-00 Petty Cash - Water Dept. Farm King - Fastners 10/31/2023 6.65 061-0000-66500-00 Petry Cash - Water Dept. Blick - Oil Markers 10/31/2023 10.12 061-0000-66500-00 Petry Cash - Water Dept. Farm King - Wire Brush 10/31/2023 3.99 061-0000-68500-00 Hawkins, Inc 2023 Liquid Chlorine for Water Division as per bid. This is a b 10/31/2023 6,282.00 Subtotal for Divison: 0000 48,003.91 Subtotal for Fund 061 48,003.91 067-0000-47755-00 Mission Square 11/23 - OPEB Contributions 10/31/2023 13.75 067-0000-51000-00 Knox County Recorders Office 09/23 Service 10/31/2023 20.20 067-0000-51000-00 SpringbrookSoftware LLC 09/23 - CivicPay PayPad Transaction Fee 10/31/2023 84.88 067-0000-51500-00 Sebis Direct Inc 09/23 Service 10/31/2023 458.57 067-0000-59501-00 Knox County Landfill 09/23 Service Acct #121 09/30/2023 29,121.89 067-0000-59502-00 Western Illinois Regional Council 11/23 Service - Residential Electornis Recycling 10/31/2023 1,000.00 Subtotal for Divison: 0000 30,699.29 Subtotal for Fund 067 30,699.29 078-0000-51000-00 Resource Management Services, Inc 10/23 - 12/23 - EAP Services 10/31/2023 1,239.00 078-0000-56535-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 561.00 078-0000-56535-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 115.50 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 10/10/23 Pat# 152810 10/31/2023 1,238.40 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 09/27/23 - Pat# 148518 10/31/2023 101.52 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 09/26/23 Pat# 148004 10/31/2023 186.29 078-0000-56535-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 49.50 078-0000-56535-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 412.50 078-0000-56535-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 82.50 078-0000-56535-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 1,194.50 078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 09/22/23 Acct# P537997831 10/31/2023 105.02 078-0000-56535-00 James M Kelly, Attorney 08/23 Legal Service 10/31/2023 66.00 Subtotal for Divison: 0000 5,351.73 Subtotal for Fund 078 5,351.73 085-0000-11390-00 Mission Square 11/23 - OPEB Contributions - Assessor 10/31/2023 5.00 085-0000-11390-00 Mission Square 11/23 - OPEB Contributions - Township 10/31/2023 7.50 0000092306 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 20 Back to Agenda Account Number Vendor 085-0000-11390-00 Mission Square Description 11/23 - OPEB Contributions - Library Subtotal for Divison: 0000 Subtotal for Fund 085 Report Total: Date Amount PO No 10/31/2023 18.33 30.83 30.83 740 343.34 AP -Transactions by Account (10/31/2023 - 6:33 PM) Page 21 Back to Agenda Advance Checks and ACH Payments as of 10/31/2023 Check Date Check # Vendor Name Description Account # Amount 10/11/2023 0 Ameren Illinois 09/23 Electricity 01147-55694 020-0000-20102 1,083.87 10/11/2023 0 Ameren Illinois 09/23 Heat 01147-55694 024-0000-20102 56.49 10/11/2023 0 Ameren Illinois 09/23 Electricity 01147-55694 061-0000-20102 18,181.28 10/11/2023 0 Ameren Illinois 09/23 Electricity 01147-55694 024-0000-20102 29.93 10/11/2023 0 Ameren Illinois 09/23 Electricity 01147-55694 018-0000-20102 130.89 10/11/2023 0 Ameren Illinois 09/23 Electricity 01147-55694 001-0000-20102 8,827.96 10/11/2023 0 Ameren Illinois 09/23 Electricity 01147-55694 019-0000-20102 22,111.31 10/11/2023 0 Breakthru Beverage Illinois, LLC Ligoor for Golf Course 019-1920-64125 114.00 10/11/2023 0 Euclid Beverage Liquor for Golf Course 019-1920-64125 204.70 10/11/2023 0 IMRF 09/23 IMRF Contributions 001-0000-20311 100,819.16 10/11/2023 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 10/12/2023 0 Bella Vida Hair Studio LLC Minority/ Woman owned Busines Startup incentive 054-0000-83100 2,281.11 10/12/2023 0 Fears Fence Company Alumi-Guard Order - Park Plaza 049-0000-76000 4,946.14 10/12/2023 0 Flexible Benefit Service LLC 09/23 Service 001-0120-56506 75.00 10/12/2023 0 Hein Construction Co, Inc PSB Locker Room Renovation 054-0000-55700 38,169.55 10/12/2023 0 Jonna Lee Minority/ Woman owned Busines Startup incentive 054-0000-83100 2,300.00 10/12/2023 98711 Jose Lemus Reimbursement of Lost Property - JLemus 078-0000-56534 461.14 10/12/2023 98710 Knox County Recorders Office 4 Water/Sewer/Refuse Liens Released 061-0000-51000 63.00 10/19/2023 0 Chever Harkey Meals - IFSI Academy Week 7 - Champaign IL - CHarkey 001-0000-10706 155.00 10/19/2023 0 Dan Burgland 10/18 - Umped Softball - 2 Games 019-1940-51400 70.00 10/19/2023 0 Gerald E Lowe 10/18 - Umped Softball - 2 Games 019-1940-51400 70.00 10/19/2023 0 Gerald E Lowe 10/10 - Umped Softball - 2 Games 019-1940-51400 70.00 10/19/2023 4076 J W Summy Contracting Corp. DCEO RLF at 940 Brown Ave 013-0000-83100 9,430.00 10/19/2023 0 Joel Zaiser 10/10 - Umped Softball - 2 Games 019-1940-51400 70.00 10/19/2023 0 National Stearman Flyin NFP, Inc. External Agency Funding - National Stearman Fly -hi 024-0000-83100 8,000.00 10/19/2023 4077 Rihan Hotels LLC Temporary Lead Safe Housing - 236 Columbus Ave - 09/05 -09/07 013-0000-83100 140.00 10/19/2023 4077 Rihan Hotels LLC Temporary Lead Safe Housing - 570 E 1st St -07/16 -07/26 013-0000-83100 1,500.00 10/19/2023 4077 Rihan Hotels LLC Temporary Lead Safe Housing - 104 S Arthur Ave - 09/05 - 09/08 013-0000-83100 675.00 10/19/2023 0 Salvation Army External Agency Funding - Salvation Army 024-0000-83100 3,315.00 10/19/2023 98757 Treasurer of the State of Illinois Unclaimed Property 07/01/2019 - 06/30/2020 001-0000-22002 2,816.38 10/20/2023 0 Bank of Montreal First Net - AT&T - 08/23 Service 061-0000-20102 381.31 10/20/2023 0 Bank of Montreal Amazon - Thermal Paper 061-0000-61700 112.84 10/20/2023 0 Bank of Montreal Office Specialists - 09/23 Service 078-0000-20102 54.83 10/20/2023 0 Bank of Montreal Comcast - 09/23 Internet 001-0207-54000 454.85 10/20/2023 0 Bank of Montreal Jimmy John-s - Meal - GFOA Webinar - SHeiden 001-0205-54500 14.94 10/20/2023 0 Bank of Montreal Sling - Staff Scheduling/Messaging Online App 019-1905-55800 147.42 10/20/2023 0 Bank of Montreal Walmart - Napkins, Plates - Hawthorne Ribbon Cutting Ceremony 019-1955-65000 26.61 10/20/2023 0 Bank of Montreal SHI - 01/24 - 10/24 Symantec Renewal 207-55800 001-0000-10701 509.17 10/20/2023 0 Bank of Montreal Walmart - Sugar, Creamer, Air Freshener, Broom 019-1910-65000 75.23 10/20/2023 0 Bank of Montreal Menards - Batteries, Shade 019-1920-66000 18.09 10/20/2023 0 Bank of Montreal Midstate - Filter Cleaning #549 019-1915-55500 7.00 Back to Agenda 10/20/2023 0 Bank of Montreal Ac McCartney - Roller Pin, Washer, Springs-MMiller 001-0000-10407 8.08 10/20/2023 0 Bank of Montreal Lowes - Drill Bits, Buckets 001-0450-66500 36.84 10/20/2023 0 Bank of Montreal Walmart - Glue Guns, Glue Sticks - Craft Night Out 019-1940-64000 23.00 10/20/2023 0 Bank of Montreal IPTA - IPTA Annual Membership Dues 030-0320-55000 1,200.00 10/20/2023 0 Bank of Montreal Amazon - Wireless Keyboard, Mouse 001-0207-61700 77.99 10/20/2023 0 Bank of Montreal Amazon - Glove Receptacle 001-0510-66500 24.97 10/20/2023 0 Bank of Montreal Menards - Truck Chamois 001-0605-65500 26.37 10/20/2023 0 Bank of Montreal Holiday Inn - Lodging - PTI Officer Training 001-0510-54500 395.50 10/20/2023 0 Bank of Montreal Amazon - Haloween Decor - Hawthorne Pool Special Swims 019-1955-64000 38.97 10/20/2023 0 Bank of Montreal Walmart - Candy - Knox College Community Day 019-1940-64000 26.47 10/20/2023 0 Bank of Montreal Packtrack - 01/24- 09/24 K9 Doc Annual Dues - Dax- 510-55000 001-0000-10701 105.00 10/20/2023 0 Bank of Montreal Allegra - Fixed Route Punch Cards 030-0370-51500 70.25 10/20/2023 0 Bank of Montreal Amazon - Magnetic Nameplate 001-0105-61000 10.32 10/20/2023 0 Bank of Montreal Otter A.I Mountain View - Notes & Transcription Service 001-0115-55800 30.00 10/20/2023 0 Bank of Montreal Midway Auto Parts - Paint #601 001-0445-62500 73.89 10/20/2023 0 Bank of Montreal Amazon - Supplies to make Lifeguard Flashcards 019-1940-64000 8.99 10/20/2023 0 Bank of Montreal Allegra - Fixed Route Passes and Tickets 030-0370-51500 149.10 10/20/2023 0 Bank of Montreal Amazon - Wireless USB Receiver - TMiller 019-0000-10407 75.94 10/20/2023 0 Bank of Montreal Amazon - Wireless Keyboard, Mouse 001-0605-61700 45.59 10/20/2023 0 Bank of Montreal Midstate - Filter Cleaning #113 001-0450-55500 24.00 10/20/2023 0 Bank of Montreal Hilton Hotels - Dwight White 001-0105-54500 0.01 10/20/2023 0 Bank of Montreal Walgreens - Candy - Labor Day Parade 001-0605-83100 40.97 10/20/2023 0 Bank of Montreal First Net - AT&T - 08/23 Service 030-0000-20102 579.84 10/20/2023 0 Bank of Montreal Amazon - Pens, Stapler 001-0605-61000 34.66 10/20/2023 0 Bank of Montreal Farm King - Tool Adapter 020-0000-66500 4.99 10/20/2023 0 Bank of Montreal First Net - AT&T - 08/23 Service 001-0000-20102 938.48 10/20/2023 0 Bank of Montreal Comcast - 09/23 HD Technology Fee #21-46 021-0000-54000 9.95 10/20/2023 0 Bank of Montreal Menards - OSB Sheeting 019-1915-66000 129.54 10/20/2023 0 Bank of Montreal Amazon - Key Lock Box 001-0306-66500 63.00 10/20/2023 0 Bank of Montreal First Net - AT&T - 08/23 Service 016-0000-20102 9.20 10/20/2023 0 Bank of Montreal Farm King - Marking Flag, Bungey Cord 020-0000-66000 18.28 10/20/2023 0 Bank of Montreal Amazon - Gymnastics Incline Mat 019-1940-64000 92.79 10/20/2023 0 Bank of Montreal MTC Communications - 09/23 Water Treatment Plant Internet 061-0000-54000 89.95 10/20/2023 0 Bank of Montreal Lowes - Swivel Hasp 019-1915-65500 9.48 10/20/2023 0 Bank of Montreal Drury - Lodging - FBI Training - Fairview Heights IL - RIdle 001-0510-54500 96.05 10/20/2023 0 Bank of Montreal UPS Store - Documents to Jeff Waxman IDOT 030-0370-51500 11.98 10/20/2023 0 Bank of Montreal Constellix - DNS Service 001-0207-55800 5.90 10/20/2023 0 Bank of Montreal Ac McCartney - Lift Kit #549 019-1915-62500 229.46 10/20/2023 0 Bank of Montreal Menards - Stain Remover 030-0370-65000 9.97 10/20/2023 0 Bank of Montreal Amazon - Transfer Belt 030-0320-61000 103.33 10/20/2023 0 Bank of Montreal AED Superstore - Airway Trainer Manikin 078-0000-67500 2,137.95 10/20/2023 0 Bank of Montreal Amazon - Bug Traps 001-0510-61000 89.95 10/20/2023 0 Bank of Montreal IDPH - EMT Renewal - Spataro 001-0605-55000 21.00 Back to Agenda 10/20/2023 0 Bank of Montreal Menards - Hose Nozzle, Washers 001-0605-65000 18.78 10/20/2023 0 Bank of Montreal SHI - 01/24 - 09/24 - Annual Support Storage Device - 207-55800 001-0000-10701 389.60 10/20/2023 0 Bank of Montreal IL Assoc of Chiefs of Police - Use of Force Cert Renewal -Legate 001-0510-51000 150.00 10/20/2023 0 Bank of Montreal Ameren - 08/23 Service Acct #5008 #7007 019-0000-20102 1,462.64 10/20/2023 0 Bank of Montreal Amazon - Liquid Grip for Tools 001-0605-65500 33.84 10/20/2023 0 Bank of Montreal Amazon - Keyboard -Jlytle, USB Extender 001-0207-61700 103.00 10/20/2023 0 Bank of Montreal Amazon - Calculator 001-0205-61500 107.02 10/20/2023 0 Bank of Montreal Hy-Vee - Misc Kitchen Supplies 22-03 021-0000-68000 295.45 10/20/2023 0 Bank of Montreal Phillips 66 - Diesel for Bulk Tank 061-0000-62510 157.95 10/20/2023 0 Bank of Montreal FAA Registration - Drone Registration 001-0510-55000 5.00 10/20/2023 0 Bank of Montreal Amazon - Litebox Replacement Switch 001-0605-66500 47.75 10/20/2023 0 Bank of Montreal Best Western - Lodging - Firearm Training - Savoy IL-TSmith 001-0510-54500 444.00 10/20/2023 0 Bank of Montreal Menards - Batteries 001-0450-65500 9.97 10/20/2023 0 Bank of Montreal Lowes - Concrete - Park Plaza 049-0000-76000 16.90 10/20/2023 0 Bank of Montreal You Tube Tv - Monthly Subscription 019-1920-55800 72.99 10/20/2023 0 Bank of Montreal Lowes - Concrete - Park Plaza 049-0000-76000 26.40 10/20/2023 0 Bank of Montreal Napa - Replacement V-Belts 001-0450-65500 114.03 10/20/2023 0 Bank of Montreal Walgreens - Propane Tank Exchanges 001-0605-65500 71.97 10/20/2023 0 Bank of Montreal Amazon - Parchment Paper 001-0115-61000 31.78 10/20/2023 0 Bank of Montreal Holt Supply - PVC Pipe Parts 019-1920-66000 64.05 10/20/2023 0 Bank of Montreal Microsoft Office - Office 365 - CLemaster 001-0207-55800 75.20 10/20/2023 0 Bank of Montreal Acushnet - Shorts for Resale 019-1920-64000 171.76 10/20/2023 0 Bank of Montreal Allegra - Shipping - Mail Old Guns 001-0510-53000 40.52 10/20/2023 0 Bank of Montreal Five Below - Decrotive Plants - Hawthorne Pool 019-1955-66000 17.55 10/20/2023 0 Bank of Montreal Bitwarden - Bitwarden User - CLemaster 001-0207-55800 5.91 10/20/2023 0 Bank of Montreal ILSOS UCC - Jupiter Loan 024-0000-51000 21.00 10/20/2023 0 Bank of Montreal RLI Insurance Co - Notary Renewal - DC Legate 001-0510-57000 30.00 10/20/2023 0 Bank of Montreal Five Below - Balloons - Hawthorne Pool Opening Day 019-1955-64000 5.00 10/20/2023 0 Bank of Montreal Hy-Vee - Food and Beverage Items 019-1920-64125 55.78 10/20/2023 0 Bank of Montreal Dollar Tree - 09/23 - 10/23 Craft Night Out Supplies 019-1940-64000 8.75 10/20/2023 0 Bank of Montreal QuickScores - Sports Organizer Subscription 019-1905-55800 49.00 10/20/2023 0 Bank of Montreal Dollar Tree - Hooks, Bath Mats 019-1955-65000 18.75 10/20/2023 0 Bank of Montreal EMP - Medical Supplies and Medications 001-0605-68600 320.48 10/20/2023 0 Bank of Montreal Amazon - Greenery - Pool Decor 019-1955-64000 10.99 10/20/2023 0 Bank of Montreal Foremost Promotions - Fire Prevention Stickers 001-0605-67000 51.00 10/20/2023 0 Bank of Montreal Amazon - Boot Scrapers 019-1910-66500 86.22 10/20/2023 0 Bank of Montreal Hy-Vee - Hot Dog Supplies 019-1920-64125 11.78 10/20/2023 0 Bank of Montreal Hy-Vee - Bloody Mary Supplies 019-1920-64125 34.30 10/20/2023 0 Bank of Montreal Inquire Hire - Background Check - Handivan Driver 001-0120-51000 69.22 10/20/2023 0 Bank of Montreal Webber Rental - Sprayers 001-0450-66500 150.59 10/20/2023 0 Bank of Montreal EMP - AED's 078-0000-67500 11,948.93 10/20/2023 0 Bank of Montreal Lowes - Fasteners 019-1955-66000 15.89 10/20/2023 0 Bank of Montreal Amazon - Radio Ear Pieces 001-0510-65500 88.00 Back to Agenda 10/20/2023 0 Bank of Montreal UPS - Shipping 001-0605-53000 13.84 10/20/2023 0 Bank of Montreal Ac McCartney - Gear Case #519 019-1915-62500 524.11 10/20/2023 0 Bank of Montreal Frontier Communications - 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Cookies, Water - Hawthorne Ribbon Cutting Ceremony 019-1955-64000 195.03 10/20/2023 0 Bank of Montreal Menards - Cord Reel, Blades, Bungees 019-1920-66500 66.70 10/20/2023 0 Bank of Montreal Webber Rental - Switch #518 019-1915-62500 12.68 10/20/2023 0 Bank of Montreal Walmart - Sugar, Coffee 019-1910-65000 42.16 10/20/2023 0 Bank of Montreal Ameren - 09/23 Service Acct #5008 #7007 #1003 019-0000-20102 1,243.37 10/20/2023 0 Bank of Montreal SHI - 09/23 - 12/23 - Annual Support Storage Device 001-0207-55800 129.87 10/20/2023 0 Bank of Montreal TLO - 08/23 Service 001-0510-55000 79.60 10/20/2023 0 Bank of Montreal SCW - Scanner - OLucero 001-0207-61700 806.98 10/20/2023 0 Bank of Montreal Walmart - Water Hoses 061-0000-66000 189.70 10/20/2023 0 Bank of Montreal Advance Auto Parts - Lawn & Garden Battery 001-0450-65500 44.21 10/20/2023 0 Bank of Montreal EMP - AED Pads, OB Kits 001-0605-68600 337.11 10/20/2023 0 Bank of Montreal AT&T - Firstnet 09/23 Service 001-0510-54000 579.84 10/20/2023 0 Bank of Montreal Wilson Paper Co - Soap Dispenser 019-1930-65000 16.32 10/20/2023 0 Bank of Montreal Menards - Stove Bolt 019-1915-65500 1.28 10/20/2023 0 Bank of Montreal Acushnet - Golf Balls for Resale 019-1920-64000 295.34 10/20/2023 0 Bank of Montreal Amazon - Notary Journal 001-0410-67000 16.12 10/20/2023 0 Bank of Montreal Menards - Yard Waste Bags 001-0605-65000 9.84 10/20/2023 0 Bank of Montreal Hy-Vee - Hot Dog Buns 019-1920-64125 27.12 10/20/2023 0 Bank of Montreal Lowes - PTrap 019-1915-65500 36.98 10/20/2023 0 Bank of Montreal Lowes - Carriage Bolts, WD-40, Brake Cleaner, Socket Adapter 001-0450-65500 93.79 10/20/2023 0 Bank of Montreal Amazon - Radio Ear Pieces 001-0510-65500 91.98 10/20/2023 0 Bank of Montreal US Cellular - 08/23 Service 061-0000-20102 100.04 Back to Agenda 10/20/2023 0 Bank of Montreal Pekin Life Insurance - 10/23 Police Premiums 001-0510-47500 132.00 10/20/2023 0 Bank of Montreal Marriott Hotel - Lodging - Supervisor Training - MSemington 001-0510-54500 327.04 10/20/2023 0 Bank of Montreal Holt Supply - Toilet, Overflow Plug 019-1915-66000 93.06 10/20/2023 0 Bank of Montreal Webber Rental - Post Hole Digger Rental - Park Plaza 049-0000-76000 162.40 10/20/2023 0 Bank of Montreal Hy-Vee - Donuts, Gatorade - Softball Clinic Carl Sandburg 019-1940-51400 51.93 10/20/2023 0 Bank of Montreal JB Enterprises - Crack Filler 019-1915-66000 91.98 10/20/2023 0 Bank of Montreal Westin Hotel - Lead Homicide Invest Conf- TSmith 001-0510-54500 253.08 10/20/2023 0 Bank of Montreal Keith Braafhart - Transfer Pump 001-0445-66500 221.50 10/20/2023 0 Bank of Montreal Oreilly - Inventory Parts Reimbursed by WIAA Grant 013-0000-62500 6,355.46 10/20/2023 0 Bank of Montreal Menards - Conduit Nipple 019-1915-66000 2.24 10/20/2023 0 Bank of Montreal Comcast - 09/23 Internet 019-1965-54000 62.95 10/20/2023 0 Bank of Montreal Menards - Lock Hasp 019-1940-66000 5.98 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 023-0000-47500 5.40 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0306-47500 202.50 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0120-47500 48.78 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0207-47500 61.20 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0510-47500 453.60 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 020-0000-47500 7.20 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 067-0000-47500 1.80 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0550-47500 108.00 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0410-47500 187.20 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0605-47500 216.00 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Vision Insurance premium 078-0000-20315 2,945.50 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0110-47500 50.40 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 061-0000-47500 218.85 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 019-1920-47500 72.00 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 024-0000-47500 22.05 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0305-47500 20.70 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 017-0000-47500 14.40 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 078-0000-47500 10.62 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0450-47500 63.00 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 030-0320-47500 54.00 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 014-0000-47500 72.00 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 030-0370-47500 54.00 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 018-0000-47500 48.60 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0445-47500 36.00 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 019-1905-47500 165.00 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0115-47500 72.00 10/20/2023 0 Dearborn National Life Insurance Co. 11/23 Life Insurance premium 001-0205-47500 208.80 10/20/2023 0 Euclid Beverage Liqour for golf course 019-1920-64125 191.90 10/20/2023 0 G & M Distributors Liquor for golf course 019-1920-64125 227.10 10/20/2023 0 John Seitz non safety toe boots 001-0605-67500 84.00 10/20/2023 0 Kay Nolan Clothing Allowance -Pants 001-0550-67500 70.00 Back to Agenda 10/20/2023 10/20/2023 10/20/2023 10/20/2023 10/24/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 10/26/2023 0 0 0 0 0 0 0 0 0 0 0 0 0 98759 98759 98760 Quadient Leasing USA, Inc Quadient Leasing USA, Inc T TECH T TECH Quadient Leasing USA, Inc American Security Cabinets B1ueCross B1ueShield of Illinois Chever Harkey Galesburg Heritage Days Living History Assoc., Inc Hein Construction Co, Inc Hein Construction Co, Inc Hein Construction Co, Inc Hein Construction Co, Inc Knox County Collector Knox County Collector Knox County Recorders Office Postage for machine Postage for machine 09/23 UB ACH Fees 09/23 UB ACH Fees Postage for machine Keys 11/23 Health Insurance Premiums Meals - Wk8 IFSI Academy - Chmpgn- CHarkey External Agency Funding Process PSB HVAC Renovation PSB HVAC Renovation Retainage PSB HVAC Renovation Retainage - PSB HVAC Renovation Property taxes - VL Formerly 372 Day St Property taxes - 782 E Berrien St File 2 Water/Sewer/Refuse liens 061-0000-10702 061-0000-10702 061-0000-51000 067-0000-51000 061-0000-10702 061-0000-61500 078-0000-20315 001-0000-10706 024-0000-83100 054-0000-76000 054-0000-76000 054-0000-20103 054-0000-20103 023-0000-84500 023-0000-84500 061-0000-51000 Grand Total 500.00 500.00 850.21 425.10 500.00 40.55 386,877.28 155.00 8,000.00 189,178.66 462,606.70 (18,917.86) (46,260.67) 233.84 148.62 63.00 $ 1,303,560.96 Back to Agenda COUNCIL LETTER CITY OF GALESBURG OCTOBER 16, 2023 AGENDA ITEM: Ordinance amending Chapter 37 of the Galesburg Municipal Code regarding the display of flags on City property and uniforms. SUMMARY RECOMMENDATION: The Interim City Manager recommends approval. BACKGROUND: This ordinance has been requested by the Mayor and City Council and provides that City employees, representatives, and volunteers only fly or otherwise display on or over City owned, leased, or controlled property, buildings, facilities, or vehicles, or on any uniform or City provided clothing, no flag other than one of the following flags: a. The flag of the United States; b. The flag of the State of Illinois; c. A flag bearing the City of Galesburg seal; d. The National League of Families POW/MIA flag (36 U.S.C. §902); and e. Service flags of the United States Military or official flags of government officials (including other national/state flags or official flags of the office holder), when appropriate for events or occasions, provided that Service flags and government official flags are not to be displayed on a day-to-day basis, but only for the purpose of the event or occasion. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1. Ordinance Prepared by: KRB Page 1 of 1 Back to Agenda ORDINANCE NO, AN ORDINANCE AMENDING CHAPTER 37 OF THE GALESBURG CITY CODE REGARDING DISPLAY OF FLAGS ON CITY PROPERTY AND UNIFORM WHEREAS, the City of Galesburg is an Illinois home rule municipal corporation organized and operating pursuant to Article VII of the Illinois constitution of 1970; and WHEREAS, the City has identified the need to define the proper display of flags on City property to protect Free Speech rights by preventing viewpoint discrimination and ensuring equal application of the law to all without favor; and WHEREAS, the Mayor and City Council desire to update and revise the City Code to provide for the proper and allowable display of flags on City property and uniform; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS 4911 X91TJ1&1 SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is fully set forth herein. SECTION TWO: Section 37.30 of the Galesburg City Code is created, and shall hereafter read as follows: [c��c��l7��J�e\'L�I�dA_T��P[�I��'�J:Z�IJ�:��'Ie1►U1�I►1I��1:1► 1 A. It is the policy of the City to promote respect for the flag of the United States of America, as well as proving the appropriate honor to all flags displayed on City property by establishing a policy governing the display of flags on City property and uniform. B. It is also the policy of the City to uphold the founding principles of Freedom of Speech and Equal Protection such that no citizen believes that the City engages in viewpoint discrimination, nor government speech against individuals' personally held beliefs. C. It is the intent of this policy to promote a positive message of unity within the City, avoiding political division, disparagement, or discrimination. D. This policy applies to all property, buildings, facilities, and vehicles owned or controlled by the City, and the uniform or City provided clothing of all individuals employed by, who represent, or who volunteer with the City, unless otherwise contradicted by statute or contract. E. The City, its employees, representatives, and volunteers shall only fly or otherwise Back to Agenda display on or over City owned, leased, or controlled property, buildings, facilities, or vehicles, or on any uniform or City provided clothing, no flag other than one of the following flags, used by the United States of America, the State of Illinois, and the City of Galesburg as official government symbols: a. The flag of the United States; b. The flag of the State of Illinois; c. A flag bearing the City of Galesburg seal; d. The National League of Families POW/MIA flag (36 U.S.C. §902); and e. Service flags of the United States Military or official flags of government officials (including other national/state flags or official flags of the office holder), when appropriate for events or occasions, provided that Service flags and government official flags are not to be displayed on a day-to-day basis, but only for the purpose of the event or occasion. F. For all flags flown or otherwise displayed on or over City owned, leased, or controlled property, buildings, facilities, or vehicles, or on any uniform or City provided clothing, the City, its employees, representatives, and volunteers shall follow all applicable United States Code and Illinois State statutes governing the display and care of flags and shall only fly or otherwise display the flags authorized herein in accordance with the applicable code and statutes. G. On or over City owned, leased, or controlled property, buildings, facilities, or vehicles, or on any uniform or City provided clothing: a. No other flag shall be placed above the flag of the United States and no other flag shall be larger than the flag of the United States when flown or displayed together. b. When the flag of the United States is displayed together with another flag, the flag of the United States shall be displayed in the highest point of honor, which is typically in front, above, and to the flag's right. c. If displayed with more than one other flag, the flag of the United States shall be displayed in the highest point of honor, which is typically the center. d. When flown or displayed with other flags, the flag of the United States shall always be hoisted or displayed first, and lowered or removed last. H. On or over City owned, leased, or controlled property, buildings, or facilities where provisions for flag flying or display exist, the flag of the United States shall be displayed on all days. The flag of the United States shall be flown at City Hall daily. (4 U.S.C. §4e). I. On or over City owned, leased, or controlled property, buildings, or facilities, no flag shall be flown or displayed other than the flag of the United States without also flying or displaying the flag of the United States. J. On or over City owned, leased, or controlled property, buildings, or facilities where provisions for flag flying or display exist, flags shall be flown or displayed at half staff in Back to Agenda the following manner: a. May 15—half-staff all day for all flags; b. Last Monday in May —half-staff until noon for all flags; c. September 11—half-staff all day for all flags; d. December 7—half-staff all day for all flags; e. At the direction of the President of the United States for all flags; f. At the request of the Governor of the State of Illinois for all flags; and g. At any other lawful time directed by the Mayor for Galesburg's flag. K. On or over City owned, leased, or controlled property, buildings, or facilities, when a flag is to be flown or displayed, it should be hoisted briskly and lowered ceremoniously. L. On or over City owned, leased, or controlled property, buildings or facilities, when a flag is to be flown or displayed at half staff, the flag will first be hoisted to the peak briskly, then lowered to the half-staff position. Prior to being taken down, the flag shall again be hoisted to the peak, prior to being fully lowered. M. On or over City owned, leased, or controlled property, buildings or facilities, when displayed or flown at night, flags must be lit. N. No advertising shall be fastened to any pole, staff, or halyard from which a flag is flown on or over City owned, leased, or controlled property, buildings, or facilities. 0. For all flags flown or otherwise displayed on or over City owned, leased, or controlled property, buildings, facilities, or vehicles, or on any uniform or City provided clothing, the order of precedence is: a. The flag of the United States; b. The flag of the State of Illinois; c. The National League of Families POW/MIA flag; d. A flag bearing the City of Galesburg seal; e. The flag of visiting dignitaries/officials; and f. Service flags in their order of precedence (Army, Marine Corps, Navy, Air Force, Space Force, Coast Guard). SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FOUR: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. SECTION FIVE: Should federal or Illinois' state law come into conflict with any of the provisions herein, federal or state law shall preempt and govern. Back to Agenda Approved this day of 2023, by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter D. Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda CITY OF GALESBURG COUNCIL LETTER OCTOBER 16, 2023 AGENDA ITEM: Amended ordinance authorizing the General Obligation Bonds, Series 2023 proceeds to be used for various projects. SUMMARY RECOMMENDATION: The amended ordinance is provided for council consideration to authorize the use of the General Obligation Bonds, Series 2023 proceeds for the Irwin Street storm sewer and street reconstruction, asphalt resurfacing projects, and a community center. BACKGROUND: Members of the City Council provided direction to Administration to work with bond counsel to amend the 2023 general obligation bonds to use the bond proceeds for the following projects: • Irwin Street storm sewer and street reconstruction, $550,000 • Community Center costs $2,500,000 • Asphalt resurfacing projects $1,950,000 The asphalt resurfacing projects would include such streets as the following: Street From To Meadow Lark Oriole Bluebird Bluebird Farnham Street Dead End Cardinal Oriole Meadow Lark Flamingo Farnham Street Oriole East Losey Street Florence Ave Farnham Street South Street Academy Street Kellogg Street East Losey Street Broad Street Seminary Street Spruce Bridge Hawkinson Bridge Spruce Dead End Castlebury PI South Lake Storey Road Dead End Buckingham Road South Lake Storey Road Dead End Canterbury Ct. Winchester Cr Cul-de-Sac Whitehaven Cr. Buckingham Road - Whitehaven Cr. - Buckingham Road Buckingham Road Whitehaven Cr Dead End BUDGET IMPACT: The proceeds from the 2023 general obligation bonds will be used to pay for the projects listed above. SUPPORTING DOCUMENTS: 1. Authorizing Ordinance Prepared by: GPO Page 1 of 1 Back to Agenda ORDINANCE NO. SECOND ORDINANCE AMENDING ORDINANCE NUMBER 23-3692 OF THE CITY OF GALESBURG, ILLINOIS BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: Section 1. Authority and Purpose. This ordinance is adopted pursuant to Section 6 of Article VII of the Illinois Constitution of 1970 for the purpose of amending Ordinance Number 23-3692 adopted by the City Council on March 6, 2023 and entitled: "Ordinance Authorizing the Issuance of General Obligation Bonds, Series 2023, of the City of Galesburg, Illinois" (the "Bond Ordinance") and replacing Ordinance Number 23-3704 adopted by the City Council on August 7, 2023 and entitled: "Ordinance Amending Ordinance Number 23-3692, of the City of Galesburg, Illinois" Section 2. Text of Amendment. Section 1 of the Bond Ordinance is amended to read as follows: "Section 1. Authority and Purpose. This ordinance is adopted pursuant to Section 6 of Article VII of the Illinois Constitution of 1970, and authorizes the issuance of the $4,920,000 principal amount of General Obligation Bonds, Series 158942713v3 232002-00025 Back to Agenda 2023 (the "2023 Bonds") of the City of Galesburg, Illinois (the "City"), for the purpose of financing the following projects (herein called the "Project"): 1. Storm sewer and reconstruction work on Irwin Street, at an estimated cost of $550,000 2. Costs of acquisition, construction or renovation of an existing facility for the purpose of a community center, at an estimated cost of $2,500,000 3. Asphalt resurfacing of existing public roads in the City's Wards 1- 7, at an estimated cost of $1,950,000 The foregoing purposes are a public purpose and are authorized to be made or undertaken by the City of Galesburg, Illinois." Section 3. Ratification. All actions heretofore taken by and on behalf of the City pursuant to the authority of the Bond Ordinance are hereby ratified and confirmed. Section 4. Ordinance to Constitute a Contract. The provisions of the Bond Ordinance, as amended by this ordinance, shall constitute a contract between the City and the registered owners of the 2023 Bonds. The Bond Ordinance, as amended by this ordinance, shall constitute full authority for the issuance of the 2023 Bonds and to the extent that the provisions of the Bond Ordinance, as so amended, conflict with the provisions of any other ordinance or resolution of the City, the provisions of the Bond Ordinance, as amended by this ordinance, shall control. If any section, paragraph or provision of this ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this ordinance. Section 5. Publication. The City Clerk is hereby authorized and directed to publish this ordinance in pamphlet form and to file copies thereof for public inspection in her office. -2- Back to Agenda Section 6. Effective Date. This ordinance shall become effective upon its passage and approval. Adopted this 6th day of November, 2023, by roll call vote as follows: Ayes: Nays: Published in pamphlet form: November 7, 2023 (SEAL) Attest: City Clerk Approved: November 6, 2023 Mayor -3- Back to Agenda CERTIFICATE I, Kelli Bennewitz, City Clerk of the City of Galesburg, Illinois, hereby certify that the foregoing ordinance entitled: "Second Ordinance Amending Ordinance Number 23-3692 of the City of Galesburg, Illinois," is a true copy of an original ordinance that was duly passed and adopted by the recorded affirmative votes of a majority of the members of the City Council of the City at a meeting thereof that was duly called and held at 5:30 p.m. on November 6, 2023, in the Council Chambers at City Hall, 55 West Tompkins, and at which a quorum was present and acting throughout, and that said copy has been compared by me with the original ordinance signed by the Mayor on November 6, 2023, and thereafter published in pamphlet form on November 7, 2023 and recorded in the Ordinance Book of the City and that it is a correct transcript thereof and of the whole of said ordinance, and that said ordinance has not been altered, amended, repealed or revoked, but is in full force and effect. I further certify that the agenda for said meeting included the ordinance as a matter to be considered at the meeting and that said agenda was posted at least 48 hours in advance of the holding of the meeting in the manner required by the Open Meetings Act, 5 Illinois Compiled Statutes 120, and was continuously available for public review during the 48 hour period preceding the meeting. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the City, this day of November, 2023. (SEAL) R City Clerk Back to Agenda 23-1029 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 6, 2023 AGENDA ITEM: Ordinance amending Special Service Area Number One to extend $1.50 levy an additional ten years. SUMMARY RECOMMENDATION: The Interim City Manager and Director of Community Development recommend the City Council approve the ordinance. BACKGROUND: On January 20, 1975, the City Council approved Special Ordinance No. 75-4 which created Special Service Area Number One. The purpose of this was to provide a funding mechanism for needed improvements in the "Downtown". The special ordinance authorized the levy of two taxes, the first tax was for the payment of principal and interest for a bond issue in the amount of $1,060,000. The funds from the bond issue helped to pay for the various capital improvements in the "Downtown" area, such as lighting, landscaping, etc. Repayment was established with final payment being in the City's 1994-95 fiscal year. A tax rate was established each year in an amount to assure bond repayments were covered, with the final levy having been in 1993, for taxes payable in 1994. The yearly levy ranged from $1.40 to $1.70 per $100 of equalized assessed value. The second tax levy which was established in Special Ordinance No. 75-4 was for a flat rate of $1.00 per $100 of equalized assessed value. Monies generated from this levy are utilized to pay maintenance services in the "Downtown" area. This levy continues on a yearly basis until the City Council decides to change this. The amount generated from this levy is not sufficient to cover the amount needed for maintenance in the "Downtown" area. Furthermore, the $1.00 levy does not provide for payment of operational expenses other than maintenance services. In an effort to resolve these problems, when the bonds were paid off in 1994, the Downtown Council requested and the City Council approved, a new tax to replace the "bond" tax for a ten- year period. This was a yearly tax levy of $1.50 per $100 of equalized assessed value. The Downtown Council utilized funds from this levy to cover a variety of expenses including administrative, maintenance, other operational costs, as well as capital improvements (e.g. fagade grants). This tax expired with the 2003 levy, payable 2004. In 2003 a ten-year extension was requested by the Downtown Council and approved by the City Council. This extension expired with the 2013 levy, payable in 2014. A third ten-year extension was requested and approved in 2013 and this extension will expire with the 2023 levy, payable 2024. The Downtown Council has requested the City Council consider another ten-year extension of the $1.50 tax. Prepared by: GUG Page 1 of 2 Back to Agenda An ordinance proposing an amendment to Special Service Area Number One and setting a date and time for a Public Hearing was approved by the City Council on June 19, 2023. A notice was published in a local newspaper on July 30, 2023 and a notice was mailed to all owners within the Special Service Area on August 7, 2023 stating the date and time of the public hearing. The Public Hearing was held on August 21, 2023. Following the Public Hearing there was a 60 day period were no action may be taken to allow any objectors to file a petition opposing the amendment and that time has now expired and no petitions were submitted. The next step in the process is City Council consideration of the attached ordinance which would amend Special Service Area Number One. The amendment would extend the current tax of one and a half percent of the equalized assessed value ($1.50) for a ten year period commencing with the 2024 tax levy, payable 2025. The funds generated from this tax could be utilized for expenditures such as maintenance service, administrative activities, operational costs and capital improvements, all of which must be accomplished within the boundaries of Special Service Area Number One. BUDGET IMPACT: There would be no impact on the City's budget. The property owners in the Special Service Area would continue to the current $1.50 property tax rate to assist in funding the Downtown Council operation. SUPPORTING DOCUMENTS: 1. Ordinance amending Special Service Area Number One 2. Correspondence from Galesburg Downtown Council 3. Location Map. 4. Copy of legal notice 5. Copy of notice to property owners 6. Minutes of August 21, 2023 public hearing Prepared by: GUG Page 2 of 2 Back to Agenda SPECIAL ORDINANCE NO. AN ORDINANCE AMENDING CITY OF GALESBURG SPECIAL SERVICE AREA NUMBER ONE BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION ONE: Authority. Special Service Area Number One was established pursuant to the provisions of Article VII, Sections 6 (a) and 6 (1) of the Constitution of the State of Illinois and pursuant to the applicable Illinois Statue, now known as the Special Service Area Tax Law (35 ILCS 200/27). SECTION TWO: Findings. This City Council FINDS: A. Special Service Area Number One was previously created by the Galesburg City Council, pursuant to Ordinance No. 75-4 passed January 20, 1975, and as amended by Ordinance No. 76-63 passed March 15, 1976, Ordinance No. 92- 415 passed May 4, 1992, Ordinance No. 03-501 passed May 5, 2003, and Ordinance 13-547 passed November 18, 2013 for the area hereinafter described. B. The question of the amendment of Special Service Area Number One is considered by the City Council pursuant to Special Ordinance No. 23-618, entitled: "An Ordinance Proposing the Amendment of Special Service Area Number One in the City of Galesburg and Providing for a Public Hearing and Other Procedures in Connection Therewith", passed and approved June 19, 2023, and is considered pursuant to a hearing held on August 21, 2023, by the City Council pursuant to Notice duly published in the Galesburg Register -Mail, July 30, 2023, a newspaper published in the City of Galesburg, at least fifteen (15) days prior to the hearing and pursuant to Notice by mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land laying within the special service area. Said Notice was given by depositing said Notice in the United States mail not less than ten (10) days prior to the time set for the public heating. In the event taxes for the last preceding year were not paid, the said Notice was sent to the person last listed on the tax rolls prior to the year as the owner of said property. A Certificate of Publication of said Notice and an Affidavit of Mailing of said Notice are attached to this Ordinance as Exhibits 1 and 2. Said Notices confirmed in all respects to the requirements of Section 27-30 of said Special Service Area Tax Law. C. A public hearing on the question set forth in the Notice was held on August 21, 2023. All interested persons were given an opportunity to be heard on the questions of the amending of the special service area and on the question of Back to Agenda increasing an annual tax for provision of special municipal services to the special service area to cover services in connection with maintenance of property in the special service area, administrative activities for the special service area, other operational costs associated with he special service area and needed capital improvements as set forth in the notice. Final adjournment of the Public Hearing was declared at 5:26 pm on August 21, 2023. D. After considering the data presented at the public hearing, the City Council finds that it is in the public interest of the citizens of the city of Galesburg and in the interest of the City of Galesburg Special Service Area Number Once that said special service area, as hereinafter described, be amended. E. Said area is compact and contagious and constitutes a principal shopping area of the City of Galesburg. F. It is in the best interests of said special service area that the furnishing of the municipal services proposed by construed for the common interests of said area. G. Said area is zoned for commercial purposes and will benefit specially from municipal services proposed to be provided. The proposed municipal services are unique and in addition to the municipal services provided to the City of Galesburg Services. SECTION THREE: City of Galesburg Special Service Area Number One Boundaries. The Special Service Area Number One is hereby described as follows: Blocks 15, 16, 17, 18, 19, 24, 25, 26, 27, and 28; in North 198 feet of Block 29; the North 102 feet of Block 30; the North 198 feet of Blocks 31, 32, and 33; the South 66 feet of the West 132 feet, and all of the rest of Block 62 laying Northerly of the railroad spur track know as the Brown Factory Switch Track; the South 313.5 feet of the West 330 feet and the South 280.5 feet of the East 231 feet of Block 63; all in the City of Galesburg, Knox County Illinois. The approximate street location is within the area bounded as follows: Commencing at the center point of the intersection of North Cedar Street and West Ferris Street, thence South along the center line of Cedar Street to a point approximately on -half block South of West Simmons Street, thence East to the center line of Seminary Street, thence South to the North line of Mulberry Street, thence East 132 feet, thence in a Northeasterly direction along the railroad spur track known as the Brown Factory Switch Track to the center line of South Chambers Street, thence North on Chambers Street to a point 280.5 feet North of Main Street, thence Westerly 264 feet, thence Northerly 33 feet, thence Westerly 330 feet to a point on the east line of North Seminary Street 313.5 feet North of Easy Main Street, thence North 33 feet to the center line of East Ferris Back to Agenda Street along the East line of North Seminary Street, thence West along the center line of Ferris Street to the point of beginning. SECTION FOUR: Permanent tax index numbers. The permanent tax index numbers of all parcels located within the Special Service Area Number One are as follows: 9910457004 9910483018 9910487021 9914101008 9915203018 9915226027 9915229004 9915230030 9910460001 9910483019 9910487022 9914101010 9915203019 9915226028 9915229005 9915230032 9910460002 9910483020 9910487023 9914101012 9915203020 9915226029 9915229007 9915230033 9910460003 9910483021 9910487024 9914101030 9915203021 9915227005 9915229008 9915231001 9910460004 9910483022 9910487026 9914101031 9915205001 9915227006 9915229009 9915231002 9910460016 9910483023 9910487027 9914101032 9915206001 9915227007 9915229010 9915231004 9910479000 9910483024 9910487028 9914101034 9915206002 9915227012 9915229020 9915231006 9910479003 9910483025 9911351034 9914101035 9915226001 9915227016 9915229022 9915231015 9910479005 9910487001 9911351036 9914101036 9915226002 9915227018 9915229023 9915231018 9910479006 9910487002 9911351037 9915202003 9915226003 9915227020 9915229024 9915231019 9910479016 9910487003 9911351038 9915202004 9915226004 9915228004 9915229025 9915232001 9910479021 9910487004 9911351039 9915202013 9915226005 9915228005 9915229026 9915232005 9910479022 9910487005 9911351066 9915202016 9915226008 9915228006 9915229027 9915232010 9910479024 9910487006 9911351073 9915202018 9915226012 9915228007 9915229028 9915232016 9910479025 9910487007 9911351077 9915202021 9915226013 9915228008 9915230001 9915232020 9910479027 9910487009 9911351078 9915202022 9915226014 9915228009 9915230007 9915232021 9910479028 9910487010 9914101001 9915203001 9915226022 9915228010 9915230009 9915232033 9910483014 9910487014 9914101002 9915203008 9915226023 9915228011 9915230013 9915232034 9910483015 9910487015 9914101005 9915203013 9915226024 9915228014 9915230014 9910483016 9910487019 9914101006 9915203016 9915226025 9915228020 9915230025 9910483017 9910487020 9914101007 9915203017 9915226026 9915228021 9915230028 SECTION FIVE: Purpose of Area. The purpose of the amendment to the City of Galesburg Special Service Area Number One, in general, is to continue to provide special municipal services to the areas, including, but not limited to, maintenance of property in the special service rea, administrative activities for the special service area, other operational costs associated with the special service area and needed capital improvements as set forth in the notice. Annual taxes may be levied for special maintenance services on property in the said Special Service Area Number One for said special service area in addition to the existing taxes, already established under Ordinance No 75-4, as amended by Ordinance No. 76-63 and in addition to all other City taxes, provided that the additional special annual tax shall be limited so that the total of said tax does not exceed on and one half percent (1 % %) of assessed valuation as equalized. Said tax shall be levied for a period not to exceed (10) years, commencing with the 2024 tax levy. (Signature page follows) Back to Agenda SECTION SIX: Effective Date. This Ordinance shall be in full force and effect from its passage, approval and publication as required by law. Approved this day of , 2023 by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda 150 S. Main Street Galesburg, IL 61401 https://galesbu-rgdowntownc.wixsite.com/ip4aw-firm galesburgdowntowneouncil@gmail.com Galesburg Downtown Council April 19, 2023 Mr. Gerald Smith City Manager City of Galesburg 55 West Tompkins Street Galesburg, IL 61401 Dear Mr. Smith: On behalf of the Board of Directors of the Galesburg Downtown Council) please let this letter serve as the formal request to amend the current Special Service Area (SSA) Number One as per the Board's recommendation, While no changes have been recommended in the current SSA levy rate or the current SSA boundaries, the Board has recommended that the current SSA be amended to renew the current SSA levy for an additional ten (10) year period (Payable: 2025 through 2034). Funds generated by the SSA would continue to be used to maintain capital improvement/ development programs, ongoing short and long term maintenance efforts, as well as grant awards for community events and special projects in the Downtown Galesburg area. Please note that the attached documents have been developed to specifically address the seven steps recommended to propose an amendment to the SSA. The information within the document has been expanded to include the History of the Galesburg Downtown Council and the SSA as well as the accomplishments noted within Downtown Galesburg during the past ten (10) years of the SSA levy. Please do not hesitate to contact me at 309-358-1213 if you have any questions and/or concerns regarding this SSA amendment request. Sincerely, J iBullisYre s Galesburg Downtown Council Back to Agenda Galesburg Downtown Council Proposal to Amend Special Service Area Number One The Name and Legal Status of the Applicant The name of the applicant of this applicant shall be the Galesburg Downtown Council (Thereinafter referred to as the "Council' and/or the "GDC"). The history and legal status of the GDC has been summarized as follows: In 1973, the Downtown Galesburg community responded to the development of a regional shopping center within the northwest quadrant of Galesburg with the creation of the Galesburg Downtown Council (GDC). The GDC was established as a private non-profit corporation formed for the purpose of promoting continuing development of the Galesburg Central business District (Downtown) through programs of business retention and acquisition, marketing, landscape .improvement and maintenance, general coordination of downtown activities and other activities to advance efforts to maintain and improve Downtown Galesburg.. One of the first duties of the GDC was to implement an economic impact study to determine the potential consequences of the development on the Downtown Galesburg community. One of the preliminary recommendations from that study was the creation of a Special Service Area (SSA) which would generate funds be used to improve downtown infrastructure and maintain the viability of Downtown Galesburg. In response to the study recommendations and requests by the GDC, and pursuant -to the provisions of Article of the Constitution of the State of Illinois (PA 78-901), the Galesburg City Council approved the creation of the SSA in January, 1975 pursuant to Ordinance 75-4 .approved on January 20, 1975 and as amended by Ordinance 76-63, approved March 15, 1976 and Ordinance 92-415, approved May 4, 1992, and Ordinance 13-547, approved November 18, 2013 as well as the management of the SSA Funds by .the GDC Board. The GDC was also mandated with the responsibility to make recommendations to the Galesburg City Council regarding the extension and changes to the SSA Fund(s) as necessary. Services Provided within the Special Service Area The mission of the GDC has been the same since its inception in 1973: The promotion and development of Downtown Galesburg through business retention and acquisition, marketing, landscape improvement and maintenance, coordination of downtown activities and any other effort to advance the purpose of downtown Galesburg. Back to Agenda The GDC has continued to be governed by a Board of Directors, which consists of volunteer members elected to represent the downtown property owners. The Council Board of Directors is made up of 13 Directors of various backgrounds. The Board also has liaison members from the City of Galesburg and Tourism. GDC staff is a full time Director of Operations who has been tasked to oversee all of downtown service/maintenance activities including but not limited to, Hire one part time helper for summer watering and trash pickup. Maintain GDC Facebook page. Trash collection/removal, snow plowing, landscaping, flower planting/installation, Christmas decorations/lighting, banner installation removal, graffiti/vandalism reduction/removal, bush/tree trimming, to report and coordinate infrastructure needs (sidewalks/streets) with City of Galesburg Public Works/Street Department personnel as necessary and the coordination of all downtown special events as noted/requested. Those efforts have been accomplished with direct invention by the Director of Operations and/or the supervision of part-time employees by the Director of Operations. The previous history of the GDC and SSA, as it is related to specific Downtown Galesburg developments/improvements (many in cooperation with the City of Galesburg), has been impressive and include major programs such as: • The City of Galesburg and the GDC's Downtown Facade Redevelopment Grant Program. The Facade committee since its inception has approved an estimated $3,431,797. for 31 facade projects throughout downtown. Monies granted from the TIF total $914,847 and the GDC Grant funds total $497,806. • New Holiday lights were purchased and installed over the last few years and a large yellow steel decorative GALESBURG sign was installed on Main Street. • GDC collaborates with The Downtown Community Partnership to assist in the many events they have. • The Banner program continues to change with the new design. With the help form the city banners now extend over the two bridges and around the underpass on Main Street. Likewise, GDC Grants for improvement to the Galesburg Downtown properties during the current ten (10) year funding period have been equally productive. Those grants have included everything from full facade renovations to awnings installation/improvements, lighting, specialty signs, painting and masonry work. Some of the properties which have benefited from the GDC SSA Program within that period have included but were not limited to: • 41 S Seminary St (Craft Restaurant), 119 S Cherry St (Browns Business College), 64 S Prairie St (Weinberg Arcade}, 45 S Cherry St. (old Knights of Columbus), 250 E Main St, 450 E Main (Four Seasons Store), 311 E Main St (Bondi Building). Among the many others. Several of the recent larger projects during this period have also had a significant positive impact on the Galesburg Downtown Community. Those projects have included: 0 56 S Kellogg St, (The Matzelle building), & 66 N Seminary Street (Willis Lofts). Back to Agenda Special Service Boundaries Special Service Area Number One generally consists of all property on the west by Cedar Street and on the east by Chambers Street and extending within one block north and one and one half .blocks south of Main Street. This area has been indicated on the attached map (Exhibit A). Proposed change: The GDC has proposed no change in the current boundaries for Special Service Area Number One. Tax Levy Rate When the Special Service Area (S SA) was established in 19751 the Galesburg City Council approved the levy of two taxes which were dedicated to funding maintenance and improvements to Downtown Galesburg. One of the levies was established to provide funding for the continuing maintenance needs of Downtown Galesburg (known as the "Maintenance Fund"). That levy was set at a flat rate of $1.00 per Equalized Assessed Valuation (EAV) and was approved to continue -annually. The other levy was initially used to ensure payment of principal and interest for bonds issued to complete the improvements to downtown Galesburg within the "Streetscape Project" approved at that time, The levy rate for that fund varied and was set annually to address the principal and interest payments for those bonds. When those obligations were completed in 1995, the Galesburg City Council approved the replacement of that levy to provide funding for various projects including but not limited to: additional maintenance needs within the SSA, administrative needs within the SSA, Capital improvements within the SSA and Other operational costs associated with the SSA. That levy (known as the "Multipurpose Fund") was initially set at a rate of $ 1.50 per Equalized Assessed Valuation (EAV) and was originally approved to continue for a ten (10) year period until 2023. In 2013 the Galesburg City Council approved a ten (10) year extension to the levy. The Multipurpose Fund has now been scheduled for consideration by the Galesburg City Council during 2023 for the 2024 tax levy (payable in 2025). The GDC has recommended that there be no increase proposed in the fund (See below): Proposed change: The GDC has proposed no change in the current levy rate of $1.50 per $100.00 of Equalized Assessed Evaluation (EAV) for Special Service Area Number One. Without change, the current renewable rate would be computed as follows: A downtown property valued at $30,000 (assessed at 1/3 market value or $10,000) would pay 1.5% of $10,000 or: $ 150.00 per year to the SSA. Back to Agenda Tax Lew Time Period In 2013, the Galesburg City Council approved a ten (10) year extension of the $1.50 per $100.00 Equalized Assessed Evaluation; the extension period will expire and require consideration by the Galesburg City Council during 2023 for the 2024 tax levy (payable in 2025). As Administrators of the SSA Funds the GDC has been tasked to submit recommendation(s) regarding the Levy Rate and time period to the Galesburg City Council Proposed change: The GDC has proposed that the previous ten (10) year extension period of the current levy rate of $1.50 per $100.00 of Equalized Assessed Evaluation (EAV) granted for Special Service Area Number One be extended for an additional ten (10) year period (Payable: 2025-2034). Support for Extension of the Tax Levu The GDC has conducted an Annual meeting during February of each year of the SSA funding period. The meetings are conducted to elect the GDC Board of Directors, update the GDC membership with a summary of the completed and ongoing property improvement projects, provide an explanation of any changes within the grant application process as well as other collaboration efforts to improve the Downtown Galesburg area. In recent years those collaborative efforts have included shared funding for decorative refuse receptacles which were placed throughout the downtown as well as decorative lighting elements which have been erected during the Holiday Season. Input from the GDC membership regarding the SSA concept and contribution has remained positive and supportive through the funding period. The GDC has also conducted monthly meetings which are open to the GDC membership. The meetings are designed to discuss ongoing projects, funding availability, committee assignments and accomplishments within the funding period. The monthly meetings also provide an opportunity for input from Board members, as well as general membership, regarding the operation of the GDC and the SSA process. Input from the GDC Board Members and general membership regarding the SSA concept and contribution has also remained positive and supportive through the funding period. Additionally, in preparation for the SSA extension proposal and GDC recommendation, information was provided to the Galesburg Downtown property owners within the SSA. That information included the GDC recommendation to the City of Galesburg to extend the SSA levy at the current rate for the ten (10) year period previously noted (Payable: 2025-2034) and also provided details regarding the manner in which the funding for the SSA has been computed. Based on feedback from the Downtown property owners during the previous ten (10) year period, it is anticipated that the response to that information will also remain positive and supportive regarding the SSA extension recommendation by the GDC Back to Agenda Need for the Extension of the Tax Lew The successful record of past and current projects, as outlined above, would not have been possible without the creation and continued funding provided by the SSA. Likewise, the continuation of the maintenance programs as noted above would not be possible without the extension of the funding provided by the SSA. It is also important to note that, much like the decisions made in the past to improve and transform the GDC in an effort to remain viable and responsive to demographic and marketing changes, the ability to impact the Galesburg Downtown in a positive manner would cease to exist without the extension of the SSA funding program. Current discussions within the GDC have also included the increased desire to encourage second floor residential developments in Downtown Galesburg. Those discussions have again attempted to change, with the needs of the Downtown property owners and have considered a willingness to identify different funding eligibilities for property owners within the SSA. An example of such new opportunities and a significant step away from the current funding guidelines would be the development of a program that would attempt to ensure that costs associated with such upgrades (ie. The installation of residential sprinkler systems) may be off -set by SSA funding. The viable state of Downtown Galesburg stands as quiet but strong testimony to the success of the SSA Program and management of the program by the GDC. There is a sincere concern that the forward thinking and forward movement of Downtown Galesburg, as demonstrated above, would stop without the funding that the SSA would provide in the future. Community Development Department Operating Under Council -Manager Government Since 1957 .r 'co —1 0 Q l M O �. f�CD d I Z y a W FERRIS ST 0 U/ -ter t Z �V �V QJ O c w 1mm Special Service Area Galesburg Downtown Council Feet 210 105 0 210 420 630 Back to Agenda N W+E S ,.. I fn _ IN7BIIIr. f ' o , N' 9910486023, ,$ a 383 E u Q �..- 9911351062 120 N ' O FERRIS ST' Z - CHAMBERS ST ; � �. !' ; W J Y U) m Z Z i 1 Q = � � � ' V Z 150 E MAIN ST r � - MAIN ST _ f E SIMMONS ST _ F 9915206001 _ LU m E'SIMMONS ST _ > 9914101034 _ 9915206002 • R ~' 9915231020 Icy xZ U) 0 S`CHERRY ST "` - 152 S., e:I o w KELLOGG ST,. _j N - W c U) - MULBERRY ST Li tU) E TOMPKINS ST 9914104005, w Sri 9915233013 S�CHER`Y ST `x' �' _225 " SEMINARY ST %' W co239 _ y 6 ti� d U 15209001 - U) CHERRY ST -17 " LU 9915234008 a 254E i P Z Y Economic Development a TOMPKINS ST 0 Downtown Special Service Area February 20, 2023 NOTICE OF HEARING CITY OF GALESBURG SPECIAL SERVICE AREA NUMBER ONE NOTICE IS HEREBY GIVEN that on August 21, 2023, at 5:15 pm in the Council Chambers of the Galesburg City Hall, 55 West Tompkins Street, Galesburg, Illinois, a hearing will be held by the City Council of the City of Galesburg to consider amending Special Service Area Number One consisting of the following described territory: Blocks 15, 16, 17, 18, 19, 24, 25, 26, 27, and 28; the North 198 feet of Block 29; the North 102 feet of Block 30; the North 198 feet of Blocks 31, 32, and 33; the South 66 feet of the West 132 feet, and all of the rest of Block 62 laying Northerly of the railroad spur track known as the Brown Factory Switch Track; the South 313.5 feet of the West 330 feet and the South 280.5 feet of the East 231 feet of Block 63; all in the City of Galesburg, Knox County Illinois. The approximate street location is within the area bounded as follows: Commencing at the center point of the intersec- tion of North Cedar Street and West Ferris Street, thence South along the center line of Cedar Street to a point approxi- mately one-half block South of West Simmons Street, thence East to the center line of Seminary Street, thence South to the North line of Mulberry Street, thence East 132 feet, thence in a Northeasterly direction along the railroad spur track known as the Brown Factory Switch Track to the center line of South Chambers Street, thence North on Cham- bers Street to a point 280.5 feet North of Main Street, thence Westerly 264 feet, thence Northerly 33 feet, thence Westerly 330 feet to a point on the east line of North Seminary Street 313.5 feet North of Easy Main Street, thence North 33 feet to the center line of East Ferris Street along the East line of North Seminary Street, thence West along the center line of Ferris Street to the Point of beginning. The permanent tax index numbers of all parcels located within the Special Service Area Number One are as follows: 9910457004 9910483018 9910487021 9914101008 9915203018 9915226027 9915229004 9915230030 9910460001 9910483019 9910487022 9914101010 9915203019 9915226028 9915229005 9915230032 9910460002 9910483020 9910487023 9914101012 9915203020 9915226029 9915229007 9915230033 9910460003 9910483021 9910487024 9914101030 9915203021 9915227005 9915229008 9915231001 . 9910460004 9910483022 9910487026 9914101031 9915205001 9915227006 9915229009 9915231002 9910460016 9910483023 9910487027 9914101032 9915206001 9915227007 9915229010 9915231004 9910479000 9910483024 9910487028 9914101034 9915206002 9915227012 9915229020 9915231006 9910479003 9910483025 9911351034 9914101035 9915226001 9915227016 9915229022 9915231015 9910479005 9910487001 9911351036 9914101036 9915226002 9915227018 9915229023 9915231018 9910479006 9910487002 9911351037 9915202003 9915226003 9915227020 9915229024 9915231019 9910479016 9910487003 9911351038 9915202004 9915226004 9915228004 9915229025 9915232001 9910479021 9910487004 9911351039 9915202013 9915226005 9915228005 9915229026 9915232005 9910479022 9910487005 9911351066 9915202016 9915226008 9915228006 9915229027 9915232010 9910479024 9910487006 9911351073 9915202018 9915226012 9915228007 9915229028 9915232016 9910479025 9910487007 9911351077 9915202021 9915226013 9915228008 9915230001 9915232020 9910479027 9910487009 9911351078 9915202022 9915226014 9915228009 9915230007 9915232021 9910479028 9910487010 9914101001 9915203001 9915226022 9915228010 9915230009 9915232033 9910483014 9910487014 9914101002 9915203008 9915226023 9915228011 9915230013 9915232034 9910483015 9910487015 9914101005 9915203013 9915226024 9915228014 9915230014 9910483016 9910487019 9914101006 9915203016 9915226025 9915228020 9915230025 9910483017 9910487020 9914101007 9915203017 9915226026 9915228021 9915230028 An accurate map of said territory is on file in the office of the City Clerk and available for public inspection. All interested persons, including all persons owning taxable real property located within Special Service Area Number One, will be given an opportunity to be heard regarding the amendment of Special Service Area Number One and may obiect to the levy of additional taxes affecting said area. The purpose of the amendment of City of Galesburg Special — — Service -Area Number One; fn generat, is to provide special- - - - - municipal services to the area, including but not limited to municipal services in connection with maintenance services of property in the Special Service Area, administrative activ- ities for the Special Service Area, other operational costs associated with the Special Service Area and needed capital improvements (both public and private) in Special Service Area. A special tax will be considered at the public hearing to be levied for a period not to exceed ten (10) years, commencing with The 2024 tax levy, and not to exceed an amount of one and one half percent (1 1/2%) per annum of assessed value, as equalized, to be levied against the real property included in the Special Service Area. The proposed amount of the tax levy for special services for the initial year (2024 payable 2025) for which taxes will be levied within the special sericea area is anticipated to be $111,365; but the final amount will be calculated utilizing the equalized assessed value for the properties within the special service area as determined by the Knox County Supervisor of Assessments for 2024 payable 2025 times the $1.50 tax rate. At the hearing, all interested persons affected by The amend- ment of such Special Service Area, including all persons awning taxable real estate therein, will be given an opportu- nity to be heard at the hearing regarding the tax levy and an opportunity to file objection to the amount of the tax levy. The hearing may be adiourned by the Council without further notice to another date without further notice other than a motion To be entered upon the minutes of its meeting fixing the time and place of its adiournment. If a petition signed by at least 51 % of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the municipal clerk within 60 days following the final adiournment of the public hearing, obiecting to the amendment of the Special Service District, for the additional levy and increase in the tax rate, no such district may be amended, or tax may be levied, or imposed nor the rate increased. Steve Gugliotta, AICP Director of Community Development 55 W Tompkins Street Galesburg, IL61401 309/345-3637 Back to Agenda Back to Agenda CITY OF GALESBURG Community Development Department NOTICE OF PUBLIC HEARING on the amendment to the Galesburg Special Service Area Number One August 7, 2023 Owners of property within the Special Service Area As a result of a request from the Galesburg Downtown Council, the City Council of the City of Galesburg approved Special Ordinance No. 23-618. This ordinance proposes an amendment to the Galesburg Special Service Area Number One and provides for the scheduling of a public hearing on this issue. As part of the public hearing process, this notice is being given in accordance with the 35 ILCS 200 Article 27 Special Service Area Tax Law, which requires all owners of property in the Special Service Area Number One are required to be notified by mail. Please accept this notification of the public hearing. A Notice of Hearing is attached which explains the proposed amendment and provides the date, time, and location of the public hearing. Should you have any questions, please contact my office. Sincerely, Steve Gugliotta, AICP Director of Community Development Attachment: Notice of Hearing Aerial of Special Service Area boundaries cc: File copy City Hall 55 W. Tompkins Street Gaiesburg, IL 61401 309-345-3619 www.ci.gaiesburg.iLus Page 1 of 1 Back to Agenda NOTICE OF HEARING CITY OF GALESBURG SPECIAL SERVICE AREA NUMBER ONE NOTICE IS HEREBY GIVEN that on August 21, 2023, at 5:15 pm in the Council Chambers of the Galesburg City Hall, 55 West Tompkins Street, Galesburg, Illinois, a hearing will be held by the City Council of the City of Galesburg to consider amending Special Service Area Number One consisting of the following described territory: Blocks 15, 16, 17, 18, 19, 24, 25, 26, 27, and 28; the North 198 feet of Block 29; the North 102 feet of Block 30; the North 198 feet of Blocks 31, 32, and 33; the South 66 feet of the West 132 feet, and all of the rest of Block 62 laying Northerly of the railroad spur track known as the Brown Factory Switch Track; the South 313.5 feet of the West 330 feet and the South 280.5 feet of the East 231 feet of Block 63; all in the City of Galesburg, Knox County Illinois. The approximate street location is within the area bounded as follows: Commencing at the center point of the intersection of North Cedar Street and West Ferris Street, thence South along the center line of Cedar Street to a point approximately one-half block South of West Simmons Street, thence East to the center line of Seminary Street, thence South to the North line of Mulberry Street, thence East 132 feet, thence in a Northeasterly direction along the railroad spur track known as the Brown Factory Switch Track to the center line of South Chambers Street, thence North on Chambers Street to a point 280.5 feet North of Main Street, thence Westerly 264 feet, thence Northerly 33 feet, thence Westerly 330 feet to a point on the east line of North Seminary Street 313.5 feet North of Easy Main Street, thence North 33 feet to the center line of East Ferris Street along the East line of North Seminary Street, thence West along the center line of Ferris Street to the paint of beginning. The permanent tax index numbers of all parcels located within the Special Service Area Number One are as follows: 9910457004 9910483018 9910487021 9914101008 9915203018 9915226027 9915229004 9915230030 9910460001 9910483019 9910487022 9914101010 9915203019 9915226028 9915229005 9915230032 9910460002 9910483020 9910487023 9914101012 9915203020 9915226029 9915229007 9915230033 9910460003 9910483021 9910487024 9914101030 9915203021 9915227005 9915229008 9915231001 9910460004 9910483022 9910487026 9914101031 9915205001 9915227006 9915229009 9915231002 9910460016 9910483023 9910487027 9914101032 9915206001 9915227007 9915229010 9915231004 9910479000 9910483024 9910487028 9914101034 9915206002 9915227012 9915229020 9915231006 9910479003 9910483025 9911351034 9914101035 9915226001 9915227016 9915229022 9915231015 9910479005 9910487001 9911351036 9914101036 9915226002 9915227018 9915229023 9915231018 9910479006 9910487002 9911351037 9915202003 9915226003 9915227020 9915229024 9915231019 9910479016 9910487003 9911351038 9915202004 9915226004 9915228004 9915229025 9915232001 9910479021 9910487004 9911351039 9915202013 9915226005 9915228005 9915229026 9915232005 9910479022 9910487005 9911351066 9915202016 9915226008 9915228006 9915229027 9915232010 9910479024 9910487006 9911351073 9915202018 9915226012 9915228007 9915229028 9915232016 9910479025 9910487007 9911351077 9915202021 9915226013 9915228008 9915230001 9915232020 9910479027 9910487009 9911351078 9915202022 9915226014 9915228009 9915230007 9915232021 9910479028 9910487010 9914101001 9915203001 9915226022 9915228010 9915230009 9915232033 9910483014 9910487014 9914101002 9915203008 9915226023 9915228011 9915230013 9915232034 9910483015 9910487015 9914101005 9915203013 9915226024 9915228014 9915230014 9910483016 9910487019 9914101006 9915203016 9915226025 9915228020 9915230025 9910483017 9910487020 9914101007 9915203017 9915226026 9915228021 9915230028 Back to Agenda An accurate map of said territory is on file in the office of the City Clerk and available for public inspection. All interested persons, including all persons owning taxable real property located within Special Service Area Number One, will be given an opportunity to be heard regarding the amendment of Special Service Area Number One and may object to the levy of additional taxes affecting said area. The purpose of the amendment of City of Galesburg Special Service Area Number One, in general, is to provide special municipal services to the area, including but not limited to municipal services in connection with maintenance services of property in the Special Service Area, administrative activities for the Special Service Area, other operational costs associated with the Special Service Area and needed capital improvements (both public and private) in Special Service Area. A special tax will be considered at the public hearing to be levied for a period not to exceed ten (10) years, commencing with the 2024 tax levy, and not to exceed an amount of one and one half percent (1 Y2%) per annum of assessed value, as equalized, to be levied against the real property included in the Special Service Area. The proposed amount of the tax levy for special services for the initial year (2024 payable 2025) for which taxes will be levied within the special sericea area is anticipated to be $111,365; but the final amount will be calculated utilizing the equalized assessed value for the properties within the special service area as determined by the Knox County Supervisor of Assessments for 2024 payable 2025 times the $1.50 tax rate. At the hearing, all interested persons affected by the amendment of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard at the hearing regarding the tax levy and an opportunity to file objection to the amount of the tax levy. The hearing may be adjourned by the Council without further notice to another date without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the municipal clerk within 60 days following the final adjournment of the public hearing, objecting to the amendment of the Special Service District, for the additional levy and increase in the tax rate, no such district may be amended, or tax may be levied, or imposed nor the rate increased. Steve Gugliotta, AICP Director of Community Development 55 W Tompkins Street Galesburg, IL 61401 309/345-3637 THIS NOTICE MUST BE PUBLISHED ON OR BEFORE SATURDAY, JULY 29, 2023 (Please bill the charges for publication of the above notice to the City of Galesburg, City Hall, Galesburg, IL, attention Steve Gugliotta, Director of Community Development). Special Service Area Community Development Department Galesburg Downtown Council Feet Operating Under Council -Manager Government Since 1957 210 105 a 210 420 sso Back to Agenda N w+E S IL i!— I P11V ,�� ,•r mom • O.... y. ' IFIM Li1Ci1 7:dLC�Cif ■ �e u '�^�.: +. _ SLY J i • .. •. _ _ N' ■ .ram it ` ` 3 _ ' 1 • I f r, r,J� � tRRI!!Aill fHIM 1111111�111�FOr��alRRRI ��e!!lil�1iir� 1 Rti x ��Am �llravw.��e�� i.1 aaa�lr i �r..n W ��I ,; ■wLVi HIS "• 7!■lid:~ .fiwal�rl ►E:i��iiiiwi�1 + Economic Development ■i�IIIEN • �fi��e►tea.+ rrR� ■ ■��Fi ' SOME ►��ri� - I Downtown F Service got February 20, 2023 CITY OF Back to Agenda GALESBURG KLLINOiS Community Development Department STATE OF ILLINOIS ) )SS COUNTY OF KNOX j 1_19aI1l-1VIN901all WO. 411111 STEPHEN J. GUGLIOTTA, being duly sworn, deposes on oath and says that he served the letter and public notice shown as Attachment A to the property owners of the Galesburg Special Service Area Number One by depositing a true copy thereof in an envelope plainly addressed to each of said owners as listed in Attachment B, with postage thereon fully prepaid, and depositing the same in a united States Postal Office box at Galesburg, Illinois on the 7th day of August, 2023, Steve GuglioX , AICP Director of Cammunity Developrnent Subscribed and sworn to before me This 7th day of August, 2023. Notary Public Galesburg, Knox, Illinois MICHELLE Boos OFFICIAL SEAL NOlary Puhlie, 5[aia 01 Illinois _ My CQmmission Expires November 30, 2026 City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-345-3619 www,ci.gafesburg.if.us Page 1 of 1 Back to Agenda Public Hearing: Special Service Area #1 Ten Year Extension on $1.50 Tax Rate Galesburg City Council Chambers 55 West Tompkins Street, Galesburg, Illinois August 21, 2023 5:15 p.m. Present: Council Members Bradley Hix, Wayne Dennis, Dwight White, and Heather Acerra. Also Present: Community Development Director Steve Gugliotta and City Clerk Kelli Bennewitz. Called to order by Director Steve Gugliotta at 5:17 p.m. Mr. Gugliotta announced that this public hearing was being held pursuant to statutory requirements of the Special Service Area Tax Law of the Illinois Statutes. The purpose of the hearing was to obtain comments, questions, or objections on a proposed amendment to the Special Service Area Number One. He provided background information regarding the proposed amendment to Special Service Area Number One, which is located in the central business district and was created on January 20, 1975. The purpose of the Special Service Area was to provide a funding mechanism for needed downtown improvements, as well as a way to fund maintenance costs. The special ordinance authorizing the establishment of the Special Service Area created two separate tax levies. A maintenance tax of $1.00 per $100 of equalized assessed valuation was established to cover the costs of various maintenance services in the area. This levy has no specific sunset and continues on a yearly basis until the City Council decides to amend or terminate it. The proposed amendment does not affect this levy. The second tax levy was established to cover the yearly payments of principal and interest for a bond issue that was used to help pay for various capital improvements in the downtown area. The term of the bond issue was twenty years and a yearly levy ranged from $1.40 to $1.70 per $100 of equalized assessed valuation. The tax levy for the bond issue expired when the bonds were paid off in 1994. At that time, the Downtown Council requested, and the City Council approved, a new tax to replace the bond tax for a ten-year period. A new levy of $1.5❑ per $100 of equalized assessed valuation was established for the ten-year period. Funds generated from this yearly levy were used to cover a variety of expenses in the Special Service Area, including administrative, maintenance and other operating costs, as well as capital improvements. This ten-year tax levy expired with the 2003 levy for property taxes payable in 2004. The Downtown Council then requested the City Council consider a ten-year extension of the $1.50 tax and City Council approved the extension. When that tax was set to expire with the 2013 levy for property taxes payable in 2014, the Downtown Council then requested the City Council consider a ten-year extension of the $1.50 tax and City Council approved the extension. This current ten-year levy expires with the 2023 levy far property taxes payable in 2024. The Downtown Council has requested the City Council consider a fourth extension of the $1.50 tax. This tax is only placed upon the properties located within the Special Service Area August 21, 2023 Page 1 of 2 Back to Agenda boundaries. The approximate boundaries of the Special Service Area are Ferris Street on the north, Chambers Street on the east, one-half block south of Simmons Street on the south, and Cedar Street on the west. The process to amend the Special Service Area requires a public hearing be held to obtain comments, questions, or objections from any interested parties. In accordance with the requirements in the Illinois State Statutes, a legal notice was published in the Galesburg Register Mail on July 30, 2023, notifying individuals of this public hearing. Owners of property within the Special Service Area were sent notice of this hearing on August 7, 2023. Once the hearing has been closed, there will be a 60-day period in which no Council action can be taken on the proposed amendment. During that time, objectors to the proposed amendment can file a petition objecting to the proposed amendment. If a petition is filed with the City during the 60-day period with signatures of at least 51% of the owners of record of land included within the Special Service Area, then the City Council cannot take action on the proposed amendment. ❑irecto r Gugliotta opened the public hearing far comments regarding the proposed amendment of extending the $1.50 tax levy for an additional 10-year period of 2024 payable 2025 through 2033 payable 2034. PUBLIC COMMENT Jay 6ullis clarified that this request is simply a continuation of the current $1.50 tax rate, not an additional tax. Director Gugliotta concurred. There being no further business, the public hearing was closed at 5:26 p.m. xi.eL6 J� .Vern WRZ ZL/ Kelli R. eennewitz, City Clerk August 21, 2023 Page 2 of 2 Back to Agenda 23-1030 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 20, 2023 AGENDA ITEM: 2023 Property Tax Levy Ordinance SUMMARY RECOMMENDATION: The Interim City Manager and Director of Finance and Information Systems recommend the City Council approve the 2023 Property Tax Levy Ordinance. BACKGROUND: Annually, the City Council establishes a dollar amount needed from property tax extensions by the County Clerk. This amount is then aggregated with other taxing districts resulting in individual tax bills on individual property. The City should receive the majority of the money collected from this levy in June and September of 2024. The 2023 tax levy request has been established at $10,088,040 which is an increase of 3.92% when compared to the total amount of the current year tax levy (2022) extension. The following table displays the levy request by use: DESCRIPTION 2023 LEVY AMOUNT $ CHANGE FROM 2022 LEVY EXTENSION % CHANGE FROM 2022 LEVY EXTENSION % OF TOTAL LEVY REQUEST Corporate $2,660,635 $2 0% 26% G.O. Bonds 0 0 0% 0% Social Security 250,100 (1) 0% 2% IMRF 285,000 (35) 0% 3% Police Pension 2,593,660 148,629 6% 26% Fire Pension 2,497,845 146,821 6% 25% Public Library 1,800,800 84,713 4.94% 18% Based on the current Estimated Assessed Value (EAV) for the 2023 tax levy, the estimated property tax rate for the City would be approximately $2.358 or 8.72 cents ($0.0872) less than the 2022 tax levy rate. The property tax rate is applied to individual tax bills. BUDGET IMPACT: The property tax levy will fund a portion of the City's General Fund and Park & Recreation Fund general operations; IMRF obligations in the General Fund; the majority of the Public Library's general operations; and the police pension and firefighters' pension funds. SUPPORTING DOCUMENTS: 1. 2023 Property Tax Levy Estimation 2. 2024 Appropriations for Tax Levy Prepared by: GPO Page 1 of 1 Back to Agenda Estimated Real Estate Extension Report KNOX COUNTY TAX YEAR - 2023 Estimated Taxable Value (EAV) $ 427,791,054 2023 Levy 2022 Levy $ Change in % Change in Description Estimated Rate Request Extension Levy Levy Galesburg City Corporate $ 0.306 $ 1,310,725 $ 1,310,725 $ - 0.00% Bonds - 0 0 - #DIV/0! IMRF 0.067 285,000 285,035 (35) -0.01% Social Security 0.058 250,100 250,101 (1) 0.00% Policemens Pension 0.606 2,593,660 2,445,031 148,629 6.08% Library 0.421 1,800,800 1,716,087 84,713 4.94% Body Totals $ 1.459 $ 6,240,285 $ 6,006,979 $ 233,306 3.88% Galesburg City Fire Corporate $ 0.316 1,349,910 $ 1,349,908 $ 2 0.00% Firemens Pension 0.584 2,497,845 2,351,024 146,821 6.24% Body Totals $ 0.899 $ 3,847,755 $ 3,700,932 $ 146,823 3.97% Grand Total $ 2.358 $ 10,088,040 $ 9,707,911 $ 380,129 3.92% Approved this day of , 20 , by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda Special Ordinance No. AN ORDINANCE MAKING THE LEVY FOR CORPORATE PURPOSES AND SPECIAL FUNDS, FOR THE CURRENT YEAR COMMENCING ON THE FIRST DAY OF JANUARY, 2024 AND ENDING ON THE THIRTY-FIRST DAY OF DECEMBER, 2024 FOR THE CITY FOR GALESBURG, ILLINOIS BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION 1. That a tax levy for the following sums of money, or as much thereof as may be authorized by law, to defray all expenses and liabilities of the City be, and the same is hereby levied for the purposes specified against all taxable property in the City for the fiscal year commencing on the first day of January, 2024, and ending on the thirty-first day of December, 2024. The specific amounts are levied for the purposes listed below, indicated by being placed in a separate column designated "Amount Raised by Taxation" which item appears at the right hand column of this ordinance. The tax so levied for the fiscal year of the City of Galesburg, and is for the appropriation amounts to be raised by taxation, the total of which has been determined as follows: Fund Description FY 24 Budget Amount Raised by Other than Taxation Amount Raised by Taxation 001 General 21,927,970 20,879,390 1,048,580 General Fund Fire Department 8,690,225 7,340,315 1,349,910 Various Pensions and Social Security Contributions in General Fund: IMRF (285,000) 285,000 Social Security (250,100) 250,100 Police Pension (2,593,660) 2,593,660 Fire Pension (2,497,845) 2,497,845 1 Total General Fund 30,618,195 22,593,100 8,025,095 011 Motor Fuel Tax 1,640,000 1,640,000 - 012 Community Improvements/Infrast 1,590,635 1,590,635 013 Grants 6,442,310 6,442,310 014 City Gas Tax 540,160 540,160 015 Federal Special Enforcement - - 016 Special Enforcement 33,305 33,305 017 911 Communications 138,890 138,890 018 Storm Water Utility 1,136,385 1,136,385 - 019 Parks & Recreation 6,337,705 6,075,560 262,145 020 Airport Operations 308,935 308,935 - 021 Foreign Fire 44,225 44,225 023 Property Redevelopment 857,085 857,085 024 Economic Development 1,309,815 1,309,815 026 UDAG Repayment 1,035,845 1,035,845 030 Public Transportation Services 2,736,985 2,736,985 043 2016 GO Bond Debt Service 645,515 645,515 044 2023 GO Bond Debt 713,135 713,135 047 Business Dstrct 2013A GO Bonds 118,980 118,980 049 TIF IV 587,390 587,390 051 Players Fields Capital Imp 4,600 4,600 052 2023 GO Bond Capital Expense 4,755,000 4,755,000 053 Building Repair & Maintenance 388,800 388,800 054 Planning Fund 3,715,000 3,715,000 057 Computer Replacement 299,100 299,100 058 Vehicle Replacement 808,950 808,950 Back to Agenda Fund Description 059 Utility Tax Capital Projects 060 Seminary St Business District 061 Water Operations 067 Refuse 078 Risk Management 085 OPEB Trust 088 Linwood Cemetery Trust 089 East Linwood Cemetery Trust 900 Public Library Total All Other Funds Total 2024 Appropriations for 2023 Tax Levy FY 24 Budget Amount Raised by Amount Raised Other than Taxation by Taxation 2,365,930 2,365,930 30,100 30,100 6,953,360 6,953,360 3,238,605 3,238,605 1,128,720 1,128, 720 1,241,455 1,241,455 3,000 3,000 18,500 18,500 - 3,668,020 1,867, 220 1,800,800 54,836,440 52,773,495 2,062,945 85,454,635 75,366,595 10,088,040 SECTION 2. The City Clerk of the City of Galesburg is hereby directed to file with the County Clerk of Knox County, Illinois, a properly certified copy of the ordinance on or before the last Tuesday of December 2023. SECTION 3. The provisions of this ordinance are hereby declared to be separable, and if any section, phrase or provision shall for any reason by declared to be invalid, such declaration shall not the validity of the remainder of the sections, phrases or provisions hereof. SECTION 4. This section shall be in full force and effect after its passage and approval by the Mayor. SECTION S. This ordinance is adopted pursuant to the state law of Illinois and the home rule authority provided pursuant to the Constitution of the State of Illinois. Approved this day of , 20_, by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent ATTEST: Kelli R. Bennewitz, City Clerk Peter Schwartzman, Mayor Back to Agenda 049130011 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 6, 2023 AGENDA ITEM: Special Ordinance to approve the 2023 levy for the Special Service Area #1 (Downtown Area). SUMMARY RECOMMENDATION: It is recommended the City Council approve the Special Service Area Tax Levy Ordinance. BACKGROUND: On January 20, 1975, the City Council approved Special Ordinance No. 75- 4 which created, from the Special Service Area #1, a flat rate of $1 per $100 equalized assessed value. Money generated from this levy is utilized to pay maintenance services in the downtown area. On May 2, 1992 the Downtown Council requested that at the time their levy for bond repayment expired, a new tax replaced it in the amount of $1.50 per $100 of equalized assessed value to assist in covering operational expenses. Their request was approved and in 1995 the Downtown Council began receiving the new tax. The ordinance for the property tax stated that the tax shall not be levied for more than 10 years. On November 18, 2013, the City Council approved a ten-year extension of the $1.50 tax for the Special Service Area tax commencing on the 2014 property tax levy (payable in 2015). The tax levy must be approved in time to be filed with the Knox County Clerk by the last Tuesday in December 2023. BUDGET IMPACT: The City uses replacement taxes to make up the difference between the amount received from the levy and the contract amount. SUPPORTING DOCUMENTS: 1. SSA Tax Levy Ordinance Back to Agenda SPECIAL ORDINANCE NUMBER AN ORDINANCE MAKING THE LEVY FOR THE SPECIAL SERVICE AREA #1 FOR THE CURRENT FISCAL YEAR COMMENCING THE FIRST DAY OF JANUARY, 2024 AND ENDING ON THE THIRTY- FIRST DAY OF DECEMBER, 2024, FOR THE CITY OF GALESBURG, ILLINOIS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION 1: That a tax for the following sums of money, or as much thereof as may be authorized by law to defray all expenses and liabilities of the City be, and the same is, hereby levied for the purpose specified against all taxable property in the Special Service Area #1 in the City for the fiscal year commencing on the first day of January, 2024 and ending on the thirty- first day of December, 2024. 612:14/_1W3011Iftyl1l*_1:1A_i3a AA /_11►1f1:11V_10too Contractual Services SSA#1 Maintenance Total SSA #1 Maintenance Appropriated for the foregoing expenses of the Special Service Area #1 Maintenance from sources other than taxation. Levied as tax for Special Service Area #1 Maintenance Fund the sum of Levied as tax for Special Service Area #1 an Additional Maintenance Fund for Special Services Total Levy for Special Service Area $210,000 $210,000 $21,912 $75,235 $112,853 SECTION 2. The City Clerk of Galesburg is hereby directed to file with the County Clerk of Knox County, Illinois, a properly certified copy of this ordinance on or before the last Tuesday of December 2023. SECTION 3. If any item or portion of this ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this ordinance. SECTION 4. That this ordinance shall be in full force and affect after its passage and approval and recording as provided by law. Back to Agenda Approved this day of , 20 , by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda 23-1032 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 6, 2023 AGENDA ITEM: Ordinance dissolving the Tax Increment Financing fund and Redevelopment Project Area 3 (Regency TIF 3). SUMMARY RECOMMENDATION: TIF 3 is set to expire December 31, 2023 and as part of the process the City must pass an ordinance dissolving the TIF fund and terminating the area designated as TIF redevelopment project area 3 (Regency TIF 3). The Interim City Manager and Director of Community Development recommend approval of the ordinance. BACKGROUND: TIF 3 was established in September 1999 and is set to expire December 31, 2023. The City does not expect to have a positive balance in the TIF 3 allocation fund known as "surplus". The TIF 3 incremental equalized assessed value (EAV) for tax year 2023 (payable 2024) will become part of the rate -setting EAV for all affected taxing bodies. The taxing bodies will be able to account for the increase in the rate -setting EAV when preparing their levy requests for the 2023 tax year (payable 2024). In accordance with the Illinois Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.4- 1 et seq.), the City has sent notice of termination to all affected taxing bodies on October 2, 2023. Prior to December 31, 2023 the City must pass this ordinance dissolving the TIF 3 fund and terminating the area designated as TIF redevelopment project area 3 (Regency TIF 3). BUDGET IMPACT: There would be no anticipated impact upon the approval of the ordinance. SUPPORTING DOCUMENTS: 1. Aerial — General location Regency TIF 3 2. Closeout summary Regency TIF 3 3. Ordinance terminating Regency TIF 3 Prepared by: Gug Page 1 of 1 Community Development Department Operating Under Council -Manager Government Since 1957 TIF 3 Regency Feet 120 60 0 120 240 360 Back to Agenda N W+E S June 21, 2023 Back to Agenda Tax Increment Financing District 3 (Regency) Closeout Report Historical Background TIF 3 was approved by City Council in September 1999 for an area generally located at the North West corner of North Henderson Street and South Lake Storey Road. The initial emphasis was the redevelopment of a hotel that was previously on this property. The Regency TIF 3 is due to expire at the end of 2023. TIF District Obiectives Included in the TIF district redevelopment plan are the objectives to achieve success. • To reduce or eliminate those conditions that qualify the Redevelopment Project Area as eligible for tax increment financing by carrying out the Redevelopment Plan. • Reduce, eliminate and stop the spread of blighting conditions. • Enhance the real estate tax base for the City and all other taxing districts that extend into the Redevelopment Project Area through the implementation and completion of the activities. • Encourage and leverage private investment within the Redevelopment Project Area through the provision of financial assistance for building renovations and retrofitting. • Improve the overall environment of the Area, including public safety and security measures, so as to encourage new investment whereever possible in a manner that is compatible with surrounding land uses. • Complete all public and private actions required in this Redevelopment Plan in an expeditious manner. City Hall 55 W. Tompkins street Galesburg, IL 61401 309-345-3619 www.ci.galesburg.il.us Page 1 of 2 Back to Agenda Tax Increment Financing District 3 (Regency) Closeout Report Notable nroiects Project Project Address Improvements Year of Total Project TIF Incentive Agreement Cost or project start Regency Hotel 3282 N Henderson St Renovations 1999 $2,925,000 $500,000 The Villas at Carl Sandburg 3278 N Henderson St Property acquisition, 2011 $7,107,798 $1,037,767 Demolition, site preparation, utilities, professional design services Estimated Assessed Value When the TIF district was created in 1999, the equalized assessed valuation (EAV) for the redevelopment project area was $319,330. The most recent EAV (2022) was $1,152,260. Overall, the EAV of the TIF redevelopment area increased $832,930; an increase of 261% during the term of the TIF. Conclusion Over the course of the TIF 3 term, the city has assisted with redevelopment projects. The improvements have not only assisted businesses, but the neighborhood and the areas as a whole. When the TIF was created in 1999 the EAV was $319,330 and the most recent EAV (2022) was $1,152,260, more than a 261% increase. This TIF district succeeded in improving the blighted area. The redevelopment of this TIF 3 redevelopment project area will continue to benefit the city for many years to come. City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-345-3619 www.ci.galesburg.il.us Page 2 of 2 Back to Agenda ORDINANCE NO. AN ORDINANCE DISSOLVING THE SPECIAL TAX ALLOCATION FUND AND TERMINATING THE DESIGNATION OF THE CITY OF GALESBURG TAX INCREMENT REDEVELOPMENT PROJECT AREA (RPA NO. 3) WITHIN THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS WHEREAS, in accordance with and pursuant to the Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.4-1 et seq.), as supplemented and amended (the "TIF Act"), including by the power and authority of the City of Galesburg, Knox County, Illinois (the "City"), the City Council of the City (the "Corporate Authorities") adopted Ordinances 99-1918, 99-1919 and 99-1920, as subsequently amended from time to time, including Ordinance 2000-1986 (collectively, the "TIF Ordinances"); and WHEREAS, under and pursuant to the TIF Act and the TIF Ordinances, the City designated the Galesburg Tax Increment Redevelopment Project Area (the "Redevelopment Project Area"), approved the related redevelopment plan, including the redevelopment projects described in the Redevelopment Plan (collectively, the "Redevelopment Projects"), and established a special tax allocation fund (the "Fund") in connection therewith; and WHEREAS, on October 2, 2023, the City notified affected taxing districts of the pending termination of the Redevelopment Project Area, as a redevelopment project area, in accordance with the provisions of Section 11-74.4-8 of the TIF Act; and WHEREAS, all redevelopment project costs have been or will be paid, all obligations relating thereto have been or will be paid and retired prior to December 31, 2023; and WHEREAS, in accordance with the provisions of Section 11-74.4-8 of the Act, the City desires to dissolve the special tax allocation fund relating to the Redevelopment Project Area and to terminate the designation of the Redevelopment Project Area as a redevelopment project area. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS, as follows: Section 1. Incorporation of Recitals. The foregoing recitals are incorporated into this Ordinance as the findings of the Corporate Authorities. Section 3. Dissolution of Fund. The City Treasurer shall perform the final closing of the books and records of the Fund for the Redevelopment Project Area no later than December 31, 2023 and thereupon said Redevelopment Project Area is dissolved. Section 4. Termination of Redevelopment Project Area. The designation of the Redevelopment Project Area as a redevelopment project area is hereby terminated as of December 31, 2023. Back to Agenda Section 5. Additional Real Estate Tax Increment. In the event that additional incremental real estate taxes attributable to the Redevelopment Project Area remain in the Fund, after the dissolution of the Fund, such monies shall be declared as surplus funds and sent back to the Knox County Treasurer for distribution back to the affected taxing bodies as prescribed in Section 11- 74.4-8 of the TIF Act. Section 6. Tax Objections Resulting in Reduced Real Estate Tax Increment. In the event incremental real estate taxes attributable to the Redevelopment Project Area received by the City are ordered refunded by the Knox County Clerk as a result of final decisions in tax objections affecting real estate taxes payable prior to December 31, 2023 then the City will refund such incremental real estate taxes received solely from funds available in the Fund. Section 7. Effective Date of Ordinance. This Ordinance shall be in full force and effect upon its passage and approval in the manner provided by law. Section 8. Invalidity. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance. Section 9. Conflicts. All ordinances, resolutions or orders, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby superseded. Approved this day of , 20 , by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda 23-1033 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 6, 2023 AGENDA ITEM: Ordinance adopting the 2021 editions of the International Building Code, the International Residential Code, the International Mechanical Code, the International Fuel Gas Code, the International Existing Building Code, The International Fire Code, and the 2020 edition of the National Electric Code. SUMMARY RECOMMENDATION: During the November 17, 2022 Overall Code Review Commission meeting, the Commission members recommended approval of the 2021 edition of the International Mechanical Code on a vote of seven ayes (Members Feely, Benbow, Swanson, Schultz, Basham, and Sugden) zero nays, and no abstentions; the 2021 International Fuel Gas Code on a vote of seven ayes (Members Feely, Benbow, Swanson, Schultz, Basham, and Sugden) zero nays, and no abstentions; the 2020 edition of the National Electric Code on a vote of seven ayes (Members Feely, Benbow, Swanson, Schultz, Basham, and Sugden) zero nays, and no abstentions. During the December 8, 2022 Overall Code Review Commission meeting, Commission members recommended approval of the 2021 edition of the International Building Code on a vote of six ayes (Members Benbow, Groom, Swanson, Schultz, Basham, and Sugden) zero nays, and no abstentions. The 2021 International Residential Code with an amendment removing section R301.14 Intermodal Shipping Containers, an amendment removing table R507.3.1 and replacing it with language requiring all deck piers to be 12" and excluding appendices AQ through AW on a vote of six ayes (Members Benbow, Groom, Swanson, Schultz, Basham, and Sugden) zero nays, and no abstentions. During the April 13, 2023 Overall Code Review Commission meeting, the Commission members on a vote of six ayes (Members Benbow, Groom, Swanson, Shultz, Basham, and Benedict) zero nays, and no abstentions; the 2021 International Existing Building Code on a vote of six ayes (Members Benbow, Groom, Swanson, Shultz, Basham, and Benedict) zero nays and no abstentions. The Interim City Manager, Director of Community Development, Fire Chief, and Code Compliance Supervisor concur with the Commission's recommendations. BACKGROUND: The City currently enforces the 2012 editions of the International Building Code (IBC), the International Residential Code (IRC), The International Mechanical Code (IMC), the International Fuel Gas Code (IFGC), and the International Fire Code (IFC) and the 2014 edition of the National Electric Code. These model codes are updated by the International Code Council and the National Fire Protection Association, respectfully, every three years. The 2021 editions of the IBC, IRC, IMC, IFGC, IFC and the 2020 edition of the NEC are available for adoption. Also available for adoption is the 2021 edition of the International Existing Building Code (IEBC). The IEBC is a code intended to lessen the hardships and promote rehabilitation of existing buildings by providing alternative approaches to requirements in the IBC for renovations to Prepared by EWH Page 1 of 2 Back to Agenda existing buildings. There are some provisions for existing buildings included in the IBC that are expanded on with this code. The updated editions of the codes include revisions that have been approved by the model code organizations. The revisions address safety issues, that have been brought up, clarify existing code requirements, incorporate new building materials and new construction technologies into the codes and eliminate or reduce code requirements when determined to be inappropriate or ineffective. The Codes were unanimously approved by the Overall Code Review Commission which is made up of members from various construction trades and fields. Overall Code Commission meetings are open to the public and advertised in the Register Mail and the City's website. FEMA requires that municipalities adopt one of the two most recent code cycles to receive the maximum amount of post disaster assistance funds. The City has currently adopted the 2012 versions of the codes which puts the City outside of that requirement. The Insurance Services Office is an organization who's mission is to provide advisory insurance underwriting and rating information to insurers. One of the factors that ISO takes into consideration is the adopted building codes and modifications to those codes through ordinance. The later editions of adopted codes score higher and previous additions scoring lower. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1. Ordinance Prepared by: EWH Page 2 of 2 Back to Agenda ORDINANCE NO. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1: Chapter 150, the Buildings, and Building Regulations Chapter of the Galesburg Municipal Code shall be, and hereby amended as follows: a) Section 150.015(A) is amended by replacing the number "2012" with the number "2021" b) Section 150.015(B) is amended by replacing the number "2012" with the number "2021", replacing the words "including specifically Appendices A, B, C, D, E, G (except subsection 9 in section AG105.2 of Appendix G), H, I, J, and V with the words "including specifically Appendices AA, AB, AC, AD, AE, AH, Al, AJ, AV c) Section 150.015 is amended by adding thereto the following subsection: (C) IEBC adoption. The 2021 edition of the International Existing Building Code, as published by the International Code Council, Inc, including specifically Appendices A, and C thereof, is hereby adopted as the Existing Building Code for the city. It is incorporated by reference as if fully set out in this subchapter, with the additions, insertions, deletions and changes described in this subchapter. d) The first line of Section 150.016 is amended by replacing the number "2012" with the number "2021" e) Section 150.016(3) Should be amended by revising the first sentence to read as follows: The provisions of the currently adopted edition of the International Fuel Gas Code shall apply to the installation of gas piping from the point of delivery, gas appliances and related accessories as covered in this code. These requirements apply to gas piping systems extending from the point of delivery to the inlet connections of appliances and the installation and operation of residential and commercial gas appliances and related accessories. f) Section 150.016(4) Should be amended to read as follows: The provisions of the currently adopted International Mechanical Code shall apply to the installation, alterations, repairs, and replacement of mechanical systems, including equipment, appliances, fixtures, fittings and appurtenances, including ventilating, heating, cooling, air-conditioning and refrigeration systems, incinerators and other energy -related systems. g) Section 150.016(9) is amended by replacing the number "110.3.7" with the number "110.3.9" h) Section 150.016(13) is amended by replacing the number "1510.3" with the number "1512.2.1 and deleting the word exemption. Replacing the number Back to Agenda "1510.4" with the number "1512.3" i) Delete Section 150.016(16) in its entirety. j) Section 150.016(19) is amended by replacing the words Table 4-A and Table 4-13 with the number H115. k) Delete Section 150.016(24) in its entirety 1) The first line of Section 150.017 is amended by replacing the number "2012" with the number "2021". m) Section 150.017(3) is amended by replacing the number "R301.2(1)" with the number "R301.2" by replacing the number"75" with the number "107", the words "Zone B" with the words Zone A". n) Section 150.017(9) is amended by replacing the wording 907.3 Exception (2) with the number "908.3.1.1(2)", replacing the number "907.4" with the number "908.4" o) Delete Section 150.017(14) in its entirety. p) Section 150.017(20) is amended by replacing the words "footnote 5" with the words "footnote 6" q) Section 150.017(24) is amended by replacing the number "2414.5.2" with the number "2414.4.3. r) Section 150.017(27) is amended by replacing the words "Appendix I" with the words "Appendix Al". s) Delete Section 150.017(28) in its entirety t) Section 150.083(A) Shall be amended to read as follows: Before a certificate of license required by this code shall be issued to an applicant, the applicant shall following reasonable advanced notice, present himself/herself for review as instructed by the code official. The code official shall review such applicant as to his/her practical knowledge of the installation and alteration of electrical equipment as set forth in the rules and regulations of this article, and in compliance with the National Electric Code adopted by the International Building Code, as adopted by this code. The applicant shall undergo a written examination, such as the International Code Council Standard Master Electrician Test or other test approved by the code official, which is sufficiently strict to thoroughly test the experience and qualifications of the applicant. If the applicant fails the test the first time, there shall be a 30-day wait period from the test date before it can be retaken. Should the applicant fail the second test or each test thereafter, there shall be a six-month waiting period from the date of the last test before being retested. u) Section 150.105 is amended by replacing the number "2014" with the number "2020". v) Section 150.114 is amended by replacing the number "2014" with the number "2020". Back to Agenda w) Section 150.125(A) is amended by replacing the number "2012" with the number "2021". x) Section 150.125(B) is amended by replacing the number "2012" with the number "2021". y) Section 150.125(C) is amended by replacing the number "2012" with the number "2021". z) Section 150.125(C)(2) is amended by replacing the number "106.3.1" with the number "107.1". aa) Section 150.125(C)(4) is amended by replacing the number "106.4.6" with the number "107.2". bb) Section 150.125(C)(5) is amended by replacing the number "106.5.3" with the number "109.6" and should read "The City of Galesburg is authorized to establish a refund policy." cc) Section 150.125(C)(6) is amended by replacing the number "108.4" with the number "115.4". dd) Section 150.125(C)(7) is amended by replacing the number "109" with the number "113" & "114". ee) Section 150.125(C)(8) is amended by replacing the number "106.5.2" with the number "109.2". ff) Delete Section 150.125(C)(9) in its entirety. gg) Section 150.125(C)(10) is amended by replacing the number "106.5" with the number "109.1". hh) Section 150.125(C)(11) is amended by replacing the number "106.5.1" with the number "109.4". ii) Section 150.125(D) is amended by replacing the number "2012" with the number "2021". jj) Section 150.125(D)(1) is amended by replacing the number "403.4.3" with the number "403.3.3". kk) Section 150.125(D)(2) is amended by replacing the number "403.5.2" with the number "403.4.3". II) Section 150.125(D)(4) is amended by replacing the number "106.6" with the number "109.1". mm) Section 150.125(D)(5) is amended by replacing the number "106.6.1" with the number "109.4". nn) Section 150.125(D)(6) is amended by replacing the number "106.6.2" with the number "109.2". oo) Section 150.125(D)(7) is amended by replacing the number "106.6.3" with the number "109.6". pp) Section 150.125(D)(8) is amended by replacing the number "108.4" with the number "115.4". qq) Delete section 150.125(D)(9) in its entirety. Back to Agenda rr) Section 150.126 is amended by replacing the number "2012" with the number"2021" in three places. Section Two: That Section 150.018 of Chapter 150 of the Galesburg Municipal Code of Ordinances be, and the same herby relocated to Section 150.023. Section Three: That Chapter 150 of the Galesburg Municipal Code of Ordinances be amended by adding the following Section: 150.018 Amendments to the International Existing Building Code. (1) At Section 101.1, delete the words [name of jurisdiction] and insert instead the words "City of Galesburg, Knox County, Illinois, a municipal corporation" (2) At Section 103.1 delete the words [Name of Department] and insert instead the words "Community Development Department" (3) The Existing Building Code is hereby amended by deleting therefrom, Section 105.1.1. (4) The Existing Building Code is hereby amended by deleting therefrom, Section 105.1.2. (5) The Existing Building Code is hereby amended by deleting therefrom Section 105.2 Electrical. (6) The Existing Building Code is hereby amended by deleting therefrom, Section 106.3.1. (7) At Section 108.2 it is amended to read as follows: 108.2 Fees. A permit shall not be issued until appropriate fees as listed in Section 150.128 of the Municipal Code have been paid, nor shall an amendment to a permit be released until the additional fee, if any, due to the size of the project has been paid. (8) The Existing Building Code is hereby amended by deleting therefrom, Section 112 in its entirety. (9) At Section 408.1, delete the words "International Plumbing Code" and insert instead the words "Illinois State Plumbing Code". (10) The Existing Building Code is hereby amended by deleting therefrom, Section 708 in its entirety. (11) The Existing Building Code is hereby amended by deleting therefrom, Section 809 in its entirety. (12) The Existing Building Code is hereby amended by deleting therefrom, Section 907 in its entirety. (13) At Section 1009, delete the words "International Plumbing Code" and insert instead the words "Illinois State Plumbing Code". Back to Agenda (14) The existing Building Code is hereby amended by deleting therefrom, Section 1104 in its entirety. (15) At Section 1501.7, delete the words "International Plumbing Code" and insert instead the words "Illinois State Plumbing Code". Section Four: That Chapter 93, the Fire Prevention And Protection Chapter of the Galesburg Municipal Code shall be, and hereby amended as follows: a) Section 93.15(A) is amended by replacing the number "2012" with the number "2021" b) Section 93.15(B) is amended by replacing the number "2012" with the number "2021" c) Section 93.19 is amended by replacing the number "2012" with the number "2021" d) Section 93.19(B) is amended by replacing the number "108.1" with the number "111.1" e) Section 93.19(C) is amended by replacing the number "105.6" with the number "105.5" f) Section 93.19(E) is amended by replacing the number "109.4" with the number "112.4: g) Section 93.19(F) is amended by replacing the number "112.4" with the number "113.4" Section Five: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. Section Six: All provisions of this ordinance shall become effective January 1, 2024. Approved this day of , 2023, by roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Back to Agenda Peter Schwartzman, Mayor Kelli R. Bennewitz, City Clerk Back to Agenda 23-3035 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 6, 2023 AGENDA ITEM: Bid recommendation, the purchase and installation of the overhead door on the salt building. SUMMARY RECOMMENDATION: The Interim City Manager, Public Works Director, City Engineer, and Purchasing Agent recommend City Council approve the bid from Sullivan Door Company, Kewanee, IL, in the amount of $62,115.00 to replace the overhead door on the salt building. BACKGROUND: The City of Galesburg must replace the overhead door on the salt building located at 200 S Henderson St. The current door has been damaged due to a weather event causing the overhead door on the salt building to cave in causing the door to be pulled off the tracks resulting in additional damage rendering the door inoperable. Bid specifications were developed for the purchase and installation of the new overhead door for the salt building. The formal bid request was advertised in the local paper, made available on the City website and provided to vendors known for this type of project. There were two bids submitted as a result of this request. Sullivan Door Company submitted the low and best bid in the amount of $62,115.00. City staff reviewed the bid to ensure the necessary specifications were met and within the budgeted amount anticipated for the project. City staff recommend approval of this bid. BUDGET IMPACT: There are sufficient funds budgeted in the building repair and maintenance fund (53). SUPPORTING DOCUMENTS: 1. Bid Tabulation Prepared by TDM Page 1 of 1 Back to Agenda CITY OF GALESBURG Finance Department Bid Tabulation - Salt Building Overhead Door Replacement Date:10/25/2023 Attended by: T.Miller/D. Miles Company Sullivan Door Company Howe Overhead Doors City,State Kewanee, IL Galesburg, IL Provide & Install Overhead Door as request $62,115.00 $76,700.00 Make/Model of Door Raynor Model FF Stainless Steel Rolling Door Rugid Roll XL Fabric Rollup Door Start Date 5 - 6 weeks from order date 14-16 weeks lead time for door End Date 6 - 7 weeks from order date Est January 25, 2024- February 12, 2024 Number of Days to Complete 4 Days 3 - 5 Days Bid Bond Yes Form present, but not executed ** Low and Best Bid Back to Agenda %901[11.3 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 6, 2023 AGENDA ITEM: Minority and/or Woman owned Business Startup Assistance Program for 309 Sparkle and Shine Cleaning. SUMMARY RECOMMENDATION: The KCAP Review Committee has recommended the approval of a $10,000 Startup Assistance grant. The Interim City Manager and Director of Community Development concur with this recommendation. BACKGROUND: City Council approved new business incentive programs during their February 21, 2022 meeting. The intent of the programs was to increase minority and/or women owned businesses. 309 Sparkle and Shine Cleaning will provide cleaning and organizing services to residential and commercial owners in Galesburg, East Galesburg and Knoxville weekdays from 7am to 4pm. They will offer basic (light dusting, sweeping, vacuuming, wiping down, empty trash) , full (dusting all knick-knacks, pictures, shelves, wiping counters - light switches — door knobs, restrooms) and deep cleaning services (cleaning inside appliances, top of cabinets, under and behind furniture, windowsills, ceiling fans, etc) that can be provided daily, weekly or monthly. Per the Minority/Women owned Startup Assistance Program guidelines, a self-employed person is eligible to receive $5,000 plus $2,500 per full-time employee created, up to a maximum of $10,000. In addition to the owner there will be one other employee at the start and anticipate hiring 10 to 15 employees after the first year. This request is eligible for $10,000. BUDGET IMPACT: If approved, the $10,000 grant would be paid from the Planning Fund (054). SUPPORTING DOCUMENTS: 1. Correspondence from Knox County Area Partnership, with grant review committee recommendation dated October 30, 2023. 2. Grant Agreement Prepared by: GUG Page 1 of 1 AREA KNOX COUNTY o _ AREA PARTNERSHIP � Q FOR ECONOMIC DEVELOPMENT �00M��neu�`� October 30th, 2023 Honorable Members of the Galesburg City Council, Back to Agenda 200 E MAIN ST, STE 200 GALESBURG, IL 61401 309-343-1194 This letter is a formal recommendation for a startup called 309 Sparkle & Shine Cleaning to receive $10,000 in support from the City's Minority/Women startup assistance grant program. The project described below was reviewed by the KCAP Grant Review Committee on Monday, October 301h, 2023 and it received a recommendation from the Committee for funding. 309 Sparkle & Shine Cleaning is a residential and office cleaning company being launched by Amanda Larson. The business is structured as a sole proprietorship. The company will cover Galesburg, East Galesburg and Knoxville as its initial service territory and customers can choose from single or recurring cleaning services with the company. The company will start off with Amanda and her daughter Briana as the first two employees, but Amanda hopes to scale and add more staff throughout the first year of operations. Based on the expected hiring for the company, 309 Sparkle & Shine is eligible to apply for the full $10,000 in grant funds available through this program. The Knox County Area Partnership for Economic Development convened the Grant Review Committee to review Amanda's application and members of the Committee were provided with a complete business plan, financials and other informational items to aid in their consideration. The Committee consists of area commercial bankers, a small business owner and City staff. For this project, the Committee consisted of: - Lance Oetting, Midwest Bank - Becky King, Old National Bank - Brad Clark, Tompkins State Bank - Steve Gugliotta, City of Galesburg - Pippi Ardennia, Small business owner - Ken Springer, Knox County Area Partnership for Economic Development By design, the Committee involves commercial lenders with years of experience in credit analysis and individuals who have experience running small businesses. We feel that this expertise gives an added level of safety to the City when making granting decisions. In conclusion, the Committee voted to recommend to the Galesburg City Council that this grant application be given final approval. The Committee felt that the risk profile for this request was appropriate for the intent of the program and that the recipient met all of the application requirements. Sincerely, Ken Springer, President The Knox County Area Partnership for Economic Development VV VV.KNOXPARTNERSHIP.COM Back to Agenda GALESBURG ASSISTANCE PROGRAM GRANT AGREEMENT THIS AGREEMENT is made and entered into this 6th day of November, 2023 (the "EFFECTIVE DATE"), by and between the City of Galesburg, an Illinois municipal corporation (hereinafter referred to as "CITY"), and 309 Sparkle and Shine Cleaning ( hereinafter the "GRANTEE"). WHEREAS, the Mayor and City Council desire to increase the number of business start-ups owned by minorities, women and persons with disabilities and/or also encourage businesses to reuse vacant spaces on the south side (south of Main St) of Galesburg; and WHEREAS, the Mayor and City Council of the CITY approved the Business Collateral Assistance Program, Business Startup Assistance Program and Southside Occupancy Assistance Program (hereinafter the "PROGRAM") at their February 21, 2022 meeting to aid businesses with certain qualifying expenses; and WHEREAS, the GRANTEE is the owner of a qualifying business located within the CITY and has applied for a grant(s) through the PROGRAM, and the CITY has approved such application(s). NOW, THEREFORE, the parties, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, agree as follows: Section 1. Grant Amount. Upon the execution of this Agreement, the CITY shall cause the disbursement of proceeds in an amount not to exceed $10,000 for the Startup Assistance Program (the "GRANT"). Section 2. Grant Requirements. GRANTEE agrees that it shall utilize the GRANT solely for purposes in connection with the business located at the 1037 E Brooks St, Galesburg, IL 61401, Parcel Identification Number 99- 14-254-008 and as outlined in its funding request previously submitted by the GRANTEE, which is incorporated by reference into this agreement. GRANTEE hereby accepts the funding for the sole purposes listed in its said funding request and agrees that the funds provided by the CITY shall be used for those purposes, and no other. A GRANTEE's request for any modification must be made in writing and approved by CITY before any expenditures differing from the original GRANT award are paid from funds provided by CITY. Section 3. Representations of GRANTEE. In connection with the GRANT, the GRANTEE represents and warrants that: a. It operates as a business enterprise or organization lawfully conducting business in Illinois; and b. The business, including all owners with at least 10% ownership, is/are in good standing with the CITY and the State of Illinois (i.e., no outstanding fines or fees, no tax delinquencies, food/beverage tax and/or hotel/motel tax paid to date, and possess all required licenses); and c. Provide proof of job creation to the CITY via a payroll report within one year of the EFFECTIVE DATE; and d. Financial records must be kept for inspection and/or audit for a period of two years after the EFFECTIVE DATE. Financial records include receipts documenting actual expenditures, payroll statements, vouchers, invoices and bills, covering all receipts and expenditures of GRANT funds. The GRANTEE recognizes the right of CITY or its designee to make a full audit of GRANTEE's records relating to this GRANT; and e. Guarantee the repayment of funds in the event of default. Section 4. CITY not liable. The parties agree that the CITY is not herein entering into any contract or agreement with any vendors or contractors for the purchase of any goods or services under the PROGRAM. The Page 1 of 2 Back to Agenda parties also agree that the CITY is not in any manner providing any warranties or other assurances about the quality or suitability of any goods or services provided to the GRANTEE for under the PROGRAM. The parties agree further that GRANTEE shall hold the CITY harmless for any damages to persons or property that may occur during or in any manner arising from the PROGRAM. Section 5. Default. If the CITY determines that any funds have been disbursed for ineligible activities, in violation of the terms of this Agreement, the CITY shall provide written notice of said violation to the GRANTEE. The CITY shall be entitled to terminate this Agreement within five days of said written notice. GRANTEE shall, within 30 days of a written demand made by the CITY, reimburse the CITY for all funds disbursed for said ineligible costs. The CITY may, at its option, continue further disbursements pursuant to this Agreement after any disbursement for any ineligible activities if the GRANTEE reimburses the CITY for the improper disbursements, or otherwise cures the violation to the CITY's satisfaction. If the GRANTEE fails to fulfill the obligations specified under Section 3 the City shall provide written notice of default to the GRANTEE, and the GRANTEE shall, within 30 days of a written demand made by the City, reimburse the CITY for all funds provided under this agreement. In the event the GRANTEE should default under any of the provisions of this Agreement and the City should employ attorneys or incur other expenses for the collection of the payments due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the GRANTEE herein contained the GRANTEE agrees that it will on demand therefore pay to the City the reasonable fees of such attorneys and such other expenses so incurred by the City. Section 6. Notices. Required notices, as provided herein, shall be mailed by first class mail, and shall be deemed served on the party in question on the date of mailing. Said notices shall be addressed to the pertinent party at addresses listed below. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the day and year first above written. CITY OF GALESBURG, an Illinois municipal corporation, M Attest: Peter Schwartzman, Mayor Kelli Bennewitz, City Clerk Address: 55 W. Tompkins St Galesburg, IL 61401 Grantee (309 Sparkle and Shine Cleaning) Amanda Larson, Owner Address: 1037 E Brooks St Galesburg, IL 61401 Page 2 of 2 Back to Agenda 23-4109 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 6, 2023 AGENDA ITEM: Minority and/or Woman owned Business Startup Assistance Program for Fisk Design Group, LLC. SUMMARY RECOMMENDATION: The KCAP Review Committee has recommended the approval of a $5,000 Startup Assistance grant. The Interim City Manager and Director of Community Development concur with this recommendation. BACKGROUND: City Council approved new business incentive programs during their February 21, 2022 meeting. The intent of the programs was to increase minority and/or women owned businesses. Fisk Design Group, LLC will provide design, strategy and marketing services primarily to small and mid -sized businesses. Services would include web/mobile design and development, visual — interactive — motion design, print & packaging design, photography/video production & editing, Social media strategy/design & execution and Identity & Branding strategy design & development. This type of work will help businesses strengthen their brand and gain visitors, leads and sales. Per the Minority/Women owned Startup Assistance Program guidelines, a self-employed person is eligible to receive $5,000 plus $2,500 per full-time employee created, up to a maximum of $10,000. In this case the owner will be the only employee so they are eligible to request $5,000. BUDGET IMPACT: If approved, the $5,000 grant would be paid from the Planning Fund (054). SUPPORTING DOCUMENTS: 1. Correspondence from Knox County Area Partnership, with grant review committee recommendation dated October 30, 2023. 2. Grant Agreement Prepared by: GUG Page 1 of 1 AREA KNOX COUNTY o � _ AREA PARTNERSHIP FOR ECONOMIC DEVELOPMENT cO °M+CpO��Q 00 October 30th, 2023 Honorable Members of the Galesburg City Council, Back to Agenda 200 E MAIN ST, STE 200 GALESBURG, IL 61401 309-343-1194 This letter is a formal recommendation for a startup called Fisk Design Group to receive $5,000 in support from the City's Minority/Women startup assistance grant program. The project described below was reviewed by the KCAP Grant Review Committee on Monday, October 30th, 2023 and it received a recommendation from the Committee for funding. Fisk Design Group, LLC is a new design and marketing agency based in Galesburg, IL. The company provides design, strategy and marketing services, primarily to small and mid -sized businesses. The company is led by Kelly Fisk, who has worked in marketing across multiple industries for over 20 years. Kelly had been working freelance for clients in the past, but the amount of client interest has led her to create an agency with the intention of bringing on multiple team members over the next few years. Fisk Design Group will utilize City Startup funds to assist with purchasing equipment and with business expenses. As the sole employee of this startup, Kelly is eligible to apply for $5,000 in startup funding. The Knox County Area Partnership for Economic Development convened the Grant Review Committee to review Kelly's application and members of the Committee were provided with a complete business plan, financials and other informational items to aid in their consideration. The Committee consists of area commercial bankers, a small business owner and City staff. For this project, the Committee consisted of: - Lance Oetting, Midwest Bank - Becky King, Old National Bank - Brad Clark, Tompkins State Bank - Steve Gugliotta, City of Galesburg - Pippi Ardennia, Small business owner - Ken Springer, Knox County Area Partnership for Economic Development By design, the Committee involves commercial lenders with years of experience in credit analysis and individuals who have experience running small businesses. We feel that this expertise gives an added level of safety to the City when making granting decisions. In conclusion, the Committee voted to recommend to the Galesburg City Council that this grant application be given final approval. The Committee felt that the risk profile for this request was appropriate for the intent of the program and that the recipient met all of the application requirements. Sincerely, Ken Springer, President The Knox County Area Partnership for Economic Development VV VV.KNOXPARTNERSHIP.COM Back to Agenda GALESBURG ASSISTANCE PROGRAM GRANT AGREEMENT THIS AGREEMENT is made and entered into this 6th day of November, 2023 (the "EFFECTIVE DATE"), by and between the City of Galesburg, an Illinois municipal corporation (hereinafter referred to as "CITY"), and Fisk Design Group, LLC ( hereinafter the "GRANTEE"). WHEREAS, the Mayor and City Council desire to increase the number of business start-ups owned by minorities, women and persons with disabilities and/or also encourage businesses to reuse vacant spaces on the south side (south of Main St) of Galesburg; and WHEREAS, the Mayor and City Council of the CITY approved the Business Collateral Assistance Program, Business Startup Assistance Program and Southside Occupancy Assistance Program (hereinafter the "PROGRAM") at their February 21, 2022 meeting to aid businesses with certain qualifying expenses; and WHEREAS, the GRANTEE is the owner of a qualifying business located within the CITY and has applied for a grant(s) through the PROGRAM, and the CITY has approved such application(s). NOW, THEREFORE, the parties, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, agree as follows: Section 1. Grant Amount. Upon the execution of this Agreement, the CITY shall cause the disbursement of proceeds in an amount not to exceed $5,000 for the Startup Assistance Program (the "GRANT"). Section 2. Grant Requirements. GRANTEE agrees that it shall utilize the GRANT solely for purposes in connection with the business located at the 1872 Patterson Dr, Galesburg, IL 61401, Parcel Identification Number 99-03-251-007 and as outlined in its funding request previously submitted by the GRANTEE, which is incorporated by reference into this agreement. GRANTEE hereby accepts the funding for the sole purposes listed in its said funding request and agrees that the funds provided by the CITY shall be used for those purposes, and no other. A GRANTEE's request for any modification must be made in writing and approved by CITY before any expenditures differing from the original GRANT award are paid from funds provided by CITY. Section 3. Representations of GRANTEE. In connection with the GRANT, the GRANTEE represents and warrants that: a. It operates as a business enterprise or organization lawfully conducting business in Illinois; and b. The business, including all owners with at least 10% ownership, is/are in good standing with the CITY and the State of Illinois (i.e., no outstanding fines or fees, no tax delinquencies, food/beverage tax and/or hotel/motel tax paid to date, and possess all required licenses); and c. Provide proof of job creation to the CITY via a payroll report within one year of the EFFECTIVE DATE; and d. Financial records must be kept for inspection and/or audit for a period of two years after the EFFECTIVE DATE. Financial records include receipts documenting actual expenditures, payroll statements, vouchers, invoices and bills, covering all receipts and expenditures of GRANT funds. The GRANTEE recognizes the right of CITY or its designee to make a full audit of GRANTEE's records relating to this GRANT; and e. Guarantee the repayment of funds in the event of default. Section 4. CITY not liable. The parties agree that the CITY is not herein entering into any contract or agreement with any vendors or contractors for the purchase of any goods or services under the PROGRAM. The Page 1 of 2 Back to Agenda parties also agree that the CITY is not in any manner providing any warranties or other assurances about the quality or suitability of any goods or services provided to the GRANTEE for under the PROGRAM. The parties agree further that GRANTEE shall hold the CITY harmless for any damages to persons or property that may occur during or in any manner arising from the PROGRAM. Section 5. Default. If the CITY determines that any funds have been disbursed for ineligible activities, in violation of the terms of this Agreement, the CITY shall provide written notice of said violation to the GRANTEE. The CITY shall be entitled to terminate this Agreement within five days of said written notice. GRANTEE shall, within 30 days of a written demand made by the CITY, reimburse the CITY for all funds disbursed for said ineligible costs. The CITY may, at its option, continue further disbursements pursuant to this Agreement after any disbursement for any ineligible activities if the GRANTEE reimburses the CITY for the improper disbursements, or otherwise cures the violation to the CITY's satisfaction. If the GRANTEE fails to fulfill the obligations specified under Section 3 the City shall provide written notice of default to the GRANTEE, and the GRANTEE shall, within 30 days of a written demand made by the City, reimburse the CITY for all funds provided under this agreement. In the event the GRANTEE should default under any of the provisions of this Agreement and the City should employ attorneys or incur other expenses for the collection of the payments due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the GRANTEE herein contained the GRANTEE agrees that it will on demand therefore pay to the City the reasonable fees of such attorneys and such other expenses so incurred by the City. Section 6. Notices. Required notices, as provided herein, shall be mailed by first class mail, and shall be deemed served on the party in question on the date of mailing. Said notices shall be addressed to the pertinent party at addresses listed below. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the day and year first above written. CITY OF GALESBURG, an Illinois municipal corporation, M Attest: Peter Schwartzman, Mayor Kelli Bennewitz, City Clerk Address: 55 W. Tompkins St Galesburg, IL 61401 Grantee (Fisk Design Group, LLC) 0 Kelly Fisk, Owner Address: 1872 Patterson Dr Galesburg, IL 61401 Page 2 Of 2 Back to Agenda WE"15111 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 06, 2023 AGENDA ITEM: Approve a formal transportation study as recommended by the Illinois Department of Transportation (IDOT). SUMMARY RECOMMENDATION: The Interim City Manager, Director of Community Development, Transit Manager, Purchasing Agent, and IDOT recommend approval of a proposal in the amount of $119,988 from Nelson -Nygaard to complete a comprehensive audit and analysis of the public transportation system. BACKGROUND: In March of 2023, the City of Galesburg was awarded a Technical Services Grant Agreement from IDOT to complete a comprehensive operations analysis. On its list of goals, the State wants to be able to provide access to public transportation to all individuals in the State. As Knox County is currently not represented, the City was awarded a grant to complete this study to see how to best reach out into the County and serve as many in the County as financially possible. Currently, Galesburg Public Transportation (GPT) uses eight buses to operate four fixed bus routes Monday through Saturday in the City of Galesburg (Blue, Green, Red, and Gold) Buses roughly operate from 7:OOAM to approximately 6:15PM, except for designated holidays. GPT also uses nine paratransit buses to provide on demand services 7:OOAM to 6:00 PM Monday through Friday and 8:00 AM to 6:00 PM on Saturdays. Availability of service is dependent on working equipment. A Request for Proposals document was drafted and submitted to IDOT for approval and then released for solicitation. Per IDOT, the awarded vendor will be tasked with conducting an audit and analysis of the fixed route bus system covering the following areas: 1) Number of routes 2) Number of buses per route 3) Analysis of types of buses used based on frequency (heavy duty vs. medium duty) 4) Bus frequency per route 5) Hours of operation per route 6) Number of buses in fleet. 7) Route design 8) Audit of ridership statistics per route. On the paratransit (Handivan) side of the operation, the awarded vendor will be responsible for conduction an audit and analysis including the following areas: Prepared by: KDB Page 1 of 5 Back to Agenda 1) Number of paratransit vehicles 2) Hours of operation 3) Analysis of areas underserved that would benefit from expansion of paratransit 4) If expansion deemed necessary, discussion and analysis of increased needs for transit (equipment, staffing support staff) The IDOT approved methodology to complete this project will include the following tasks: 1) Create a Technical Advisory Committee a. The vendor shall create a Technical Advisory Committee of key stakeholders, including the City of Galesburg's Public Transit Advisory Committee and representatives from the following: Knox County, the City of Galesburg; community groups; Chamber of Commerce; and the Grantor. This committee will have regularly scheduled meetings to keep informed on the study's progress and to solicit its input. 2) Host Kickoff Meetings a. At a kickoff meeting with this study's Technical Advisory Committee, the vendor shall review this study's overall objectives, scope of services, coordination and communication protocols, timetable, data requests, extent and method of public involvement, and other necessary items to begin the study process. The vendor shall also have separate kickoff meetings as introductions to the study with 1) the transit employees; and 2) the Galesburg City Council. The kickoff meeting kickoff meeting with the City Council can take the form of the Vendor providing a presentation on the items listed above at one of the Galesburg City Council's regular meetings. 3) Conduct a Route -by -Route Analysis of GPT's Fixed Route Services The Vendor shall conduct a route -by -route analysis of its fixed route system, analyzing ridership and performance by route, by bus stops, by time -of -day, and by day. This analysis shall assess the performance of the current route alignments and on -time performance of the current timetables. The Vendor shall focus on the issues of schedule adherence, headways, recovery time, utilization of standby buses, and seasonal variation. 4) Analyze Countywide Demand for Public Transit a. The Vendor shall conduct a ridership demand analysis to determine transit demand in the areas within Knox County, both inside of and outside of the City of Galesburg. The Vendor shall collect, analyze, and document population demographics in Knox County to determine the potential and propensity for transit ridership through the County, including in the City of Galesburg. These demographics shall include, but not be limited to the following: income and poverty levels; age; distribution of minority populations; distribution of people with disabilities; and level of car ownership. b. The Vendor shall also collect and analyze land use data that can affect transit ridership, including data on current and projected population and employment levels and densities, major traffic generators, and key corridors within Knox Prepared by: KDB Page 2 of 5 Back to Agenda County. The major traffic generators shall include Knox and Carl Sandburg Colleges. c. The Vendor shall portray each of the above population demographics and land use attributes onto maps of its service area. These maps shall supplement the written transit demand analysis in the Draft Report and Final Report at the end of this study. 5) Conduct a Passenger Use/Satisfaction Survey of GPT a. The Vendor shall create a passenger use/satisfaction survey instrument that shall ask about current and potential use of public transit within, to, and from Knox County. This survey shall include questions about residents' recurring travel behavior; travel frequency; the ability and willingness to use public transit to accommodate these trips; attitudes toward the City of Galesburg's existing public transportation services, and suggestions for potential service and system improvements. b. The Vendor shall submit a draft version of the survey instrument to the Technical Advisory Committee for comment. The Vendor shall then finalize the survey instrument after addressing the Technical Advisory Committee's feedback. The Vendor shall administer this survey, tabulate, and analyze the data, and present the survey's findings to the Technical Advisory Committee. 6) Coordinate with Warren County Public Transportation a. The Vendor shall meet with the Program Compliance Oversight Monitor for Warren County to discuss the following: 1) the extent to which service coordination in Knox County could mutually assist transit operations in both Knox and Warren Counties and 2) the extent to which the Vendor and Warren County Public Transportation could work together to provide service between Galesburg's intercity rail/bus station and Monmouth College on a demand - response basis. 7) Analyze GPT's Vehicle Fleet a. The Vendor shall assess Galesburg Public Transportation's current fleet composition regarding average loading, peak loading, wheelchair lift use, and other factors that can lead to recommendations for future bus fleet needs, including any optional vehicle equipment or features that promote operating efficiency, performance, and rider satisfaction. b. The Vendor shall determine how these recommendations would impact existing capital, operating, and maintenance budgets and incorporate these recommendations and findings in the Draft and Final Report. 8) Identify and Assess Opportunities for the development of Galesburg Transit Services a. Given the results of previous tasks, the Vendor shall develop a methodology for determining whether current transit services are sufficient for serving Knox County, notwithstanding any municipal boundary lines. This shall also include an analysis of fixed -route headways and operating hours for fixed route and demand -response services. The Vendor shall present this methodology to the Technical Advisory Committee for their review, suggestions, and ultimate approval. After integrating the Technical Advisory Committee's relevant Prepared by: KDB Page 3 of 5 Back to Agenda feedback, the Vendor shall undertake an evaluation process using that methodology. The process shall study relevant historical route data to the extent that it is available. b. The Vendor shall also analyze whether downtown Galesburg's current transfer point for transit at Prairie and Main Streets is still viable or whether it should be moved and/or upgraded with commuter transfer facility. The Vendor shall study up to three additional locations for alternative transfer points, which may or may not be situated in downtown Galesburg. The Vendor shall include input in all decisions about transfer point locations and upgrades with the study's Technical Advisory Committee. c. Moreover, the Vendor shall analyze how transit services can best help passengers who need transportation to and from Galesburg's intercity bus/rail station, including how potential new fixed route bus services could be scheduled around times when intercity trains and buses arrive and depart form the Galesburg intercity bus/rail station. The Vendor shall also discuss any advantages and disadvantages compared to the existing system in this task; recommend modifications to existing dispatch and operations; recommend additional marketing and branding opportunities; estimate the labor, capital, and operating costs associated with these transit improvements; identify budget -constrained and unconstrained transit improvements and identify additional funding streams. 9) Present the Study Findings to the Technical Advisory Committee and the General Public to Gather Feedback a. The Vendor shall present the study findings to the Technical Advisory Committee and separately hold two meetings for the general public. During these meetings, the Vendor shall gather public feedback and incorporate that feedback into the Draft and Final Report. One of these meetings shall be held during normal business hours and one shall be held in the evening, designed for people who work during normal business hours to attend. 10) Write Draft and Final Reports a. The Vendor shall create a Draft report and a Final Report that shall incorporate information from this study's tasks. The Vendor shall present this information at this study's Technical Advisory Committee meeting, share the Draft Report with its members, and incorporate their relevant comments. b. The Vendor shall also provide an editable copy of the Draft Report in Microsoft Word format (.docx) to the Program Support (Planning) Section at the Grantor's Office of Intermodal Project Implementation. The Vendor shall review and incorporate their relevant comments into the Final Report and shall submit a paper and an electronic (.pdf) copy of the Final Report to the Grantor's Program Support (Planning) Section. c. Moreover, the Vendor shall review and present this report's findings to the Galesburg City Council for their approval and adoption. d. Besides describing how they will meet the requirements of this project's Scope of Work, the Vendor shall also provide the following in the proposal: Prepared by: KDB Page 4 of 5 Back to Agenda The redesigned system must fall within existing operational and capital budget constraints. The vendor must provide redesign recommendations along with a timeline for implementation. Vendor will meet with COG's Committee to provide results of the route optimization. ii. The vendor shall provide the proposed route changes to the City of Galesburg in GTFS format, to allow the route changes to be easily downloaded onto Google Transit. The IDOT approved tasks of this study are very detailed and it is anticipated the study will take approximately one year to complete. The results of this study will ultimately provide a path forward for the public transportation system through potential additional funding opportunities from the State as well as other entities utilizing the system. Upon being advertised, two vendors responded to this proposal request. Proposals were scored based on 1) Quality and Completeness of Response, 2) Past Experience doing similar projects with public transportation agencies, 3) Experience of key personnel assigned to project, 4) Method or approach to be used, and 5) Cost. A committee of five City staff reviewed the proposals and awarded points based on the above factors. Upon completion of the review, Nelson\Nygaard submitted the most favorable response. All information was submitted to IDOT for review, and they concurred with the recommendation of City staff. BUDGET IMPACT: The cost of this study is fully funded by a technical services grant from IDOT. SUPPORTING DOCUMENTS: 1. Pre -Award Concurrence from IDOT 2. Draft Contract Prepared by: KDB Page 5 of 5 Back to Agenda Illinois Department of Transportation Office of Intermodal Project Implementation I Bureau of Transit 69 West Washington Street ISuite 2100 / Chicago, Illinois 60602 October 20, 2023 Mr. Kraig Boynton Transit Manager City of Galesburg, IL kboynton@ci.galesburg.il.us via Email Re: Pre -Award Concurrence for the City of Galesburg Comprehensive Operations Analysis (TS-22-344) Dear Mr. Boynton: The Office of Intermodal Project Implementation concurs with the City of Galesburg's selection of Nelson -Nygaard and their subconsultant as well as the process used to select them and the proposed third - party contract with them. You may now enter into a contract with Nelson -Nygaard. Please send Mr. Chuck Abraham copies of the executed contract with Nelson Nygaard and the executed sub -contract with Images, Inc. when they become available. If you or your staff have any questions, please call Chuck Abraham at 312-793-3510 or e-mail him at Charles.Abraham(a-_)illinois.gov. Sincerely, Jason Osborn Director Enclosure Back to Agenda City of Galesburg Service Audit & Analysis of the Public Transportation Systems November 2023 THROUGH July 2024 CITY OF GALESBURG AND NELSON\NYGAARD CONSULTING ASSOCIATES INC This Agreement is made by and between the City of Galesburg (hereinafter referred to as the "City") and Nelson\Nygaard Consulting Associates Inc (hereinafter referred to as the "Provider" or "Consultant" or "Contractor"). WHEREAS, the Provider proposes to provide public transportation consulting services for a service audit and analysis of the public transportation system of the City; and WHEREAS, the City has selected the Provider to conduct a service audit and analysis of the public transportation system for the City through a Request for Proposals process; and WHEREAS, the City has a grant issued by the Illinois Department of Transportation (hereinafter referred to as the "Department"). The Federal grant number is IL-2022-038-00 and the State grant number is TS-22-344 for this technical services agreement with the Department; and WHEREAS, the Provider has the employees and expertise necessary to conduct a service audit and analysis of the public transportation system of the City: NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, the parties agree that the above recitals are made a part of this Agreement, that this Agreement is made to provide federal and state financial assistance (hereinafter referred to as the "Grant") to the Provider, to set forth the terms and conditions upon which the Grant will be made available, and to set forth the agreement of the parties as to the manner in which the public transportation fixed route service audit and analysis will be provided. The parties further agree as follows: Section 1. The Project: The Provider agrees to conduct a service audit and analysis of the public transportation system of the City as described in Attachment A of this Agreement (hereinafter referred to as the "Project"). The Provider shall not reduce, terminate, or change the Project, as set forth in Attachment A, without the prior written approval of the City and the Department. Section 2. Amount of Grant: The City, with funds received from the Department, will fund the Project as outlined in Attachment A for the period beginning November 2023, and ending July 2024. The maximum amount of funding for Project under this Agreement is One Hundred Nineteen Thousand Nine Hundred Eighty -Eight dollars ($119,988). -1- Back to Agenda The Provider understands that the City, with funds received from the Department, shall not make a grant which, together with federal and state funds or funds from any other source, is in excess of 100 percent of the total cost of services as outlined in Attachment A. Section 3. The Approved Project Budget: The Provider shall carry out the technical services as outlined in Attachment A and shall incur obligations against and make disbursements of funds only in conformity with the latest approved project budget. Changes in the budget or revision thereof shall not be effective unless and until the authorized City representative, after approval from the Department, shall have approved the same in writing. Section 4. Documents Forming This Agreement: The Provider and the City agree that this Agreement constitutes the entire Agreement between the Provider and the City hereto, that there are no agreements or understandings, implied or expressed, that are not specifically set forth is this Agreement, and that all prior arrangements and understandings, verbal or written, are merged into and contained in this Agreement. The Provider and the City hereto further agree that the entire Agreement consists of this document, together with Attachment A, entitled "Public Transportation Services", and Attachment B, entitled "Public Transportation Services Budget," and Attachment C, entitled "Certifications," all of which are by this reference are incorporated herein and made a part hereof. Section 5. Accomplishment Of The Project: The Provider shall commence, carry out, and complete the Project with all practicable dispatch, in a sound, economical, and efficient manner, and in accordance with the provisions of all documents listed Section 4 above, and in compliance with all applicable laws and City and Department guidelines. Pursuant to Federal, State and Local Law: In performance of its obligations pursuant to this Agreement, the Provider and its contractors shall comply with all applicable provisions of federal, state and local law, including the applicable provisions of the City's agreement with the Department and the Department's current Master Agreement with the Federal Transit Administration (hereinafter referred to as "FTA"). All limits and standards set forth in this Agreement to be observed in the performance of the Project are minimum requirements and shall not affect the application to the performance of the Project or more restrictive local standards that are not inconsistent with the limits and standards of this Agreement. The Provider agrees that the most recent of such federal, state, and local requirements in effect at any particular time will govern the administration of this Agreement, except if there is sufficient evidence in the Agreement of a contrary intent. Such contrary intent might be evidenced by a letter signed by either the FTA, the Department, or the City, the language of which modifies or otherwise -2- Back to Agenda conditions the text of a particular provision of this Agreement. Likewise, new federal, state, or local laws, regulations, policies, and administrative practices may be established after the date the Agreement has been executed that may apply to this Agreement. To achieve compliance with changing federal, state, and local requirements, the Provider agrees to include in all third -party contracts financed in whole or in part with federal, state, or local assistance, specific notice that federal, state, and local requirements may change and such changed requirements will apply to the Project and the contract(s). Changed Conditions Affecting Performance: The Provider shall immediately notify the City of any changes in conditions, or of any other event which may significantly affect its ability to perform the Project in accordance with the provisions of this Agreement. No Government Obligations to Third Parties: The City, the Department, and the FTA shall not be subject to any obligations or liabilities by, through, or to contractors of the Provider or its subcontractor or to any other person not a parry to this Agreement, in connection with the performance of this Project, without its express written consent, notwithstanding its concurrence in or approval of the award of any contract or subcontract or the solicitation thereof. The Provider agrees to include this clause in each contract and subcontract financed in whole or in part with federal, state, or local assistance. Provider's Responsibility for Compliance: Irrespective of the participation of other parties or third - party contractors in connection with the Project, the Provider shall continue to have primary responsibility to the City and the Department for compliance with all applicable federal, state, and local requirements as may be set forth in statutes, ordinances, regulations, executive orders, and/or the Master Agreement between the Department and FTA, the Agreement between the City and the Department, and this Agreement for this Project between the Provider and the City. Illinois Law and City Ordinances: Notwithstanding federal preemption, this Agreement shall be construed in accordance with the laws of the State of Illinois and the ordinances of the City. Section 6. Payment Applications: All costs charged to the Project shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in detail the nature and propriety of the charges, in form and content satisfactory to the City and the Department. The Provider and Subconsultants must include timesheets for all labor costs and itemized receipts for all eligible direct costs. The timesheets shall show the distribution of hours during the work period. This includes work on this project and work on other projects during the work period. The work on this project should be highlighted. The timesheets should have a written or electronic signature of the employee whose timesheet it is and that of their supervisor, if any- -3- Back to Agenda If an additional individual is added to the project to work under the Consultant or Subconsultant, a request must be submitted to the City with the individual's resume. The Consultant and/or Subconsultants must receive approval from the City before incurring costs. Section 7. Method of Payment: Payment to the Consultant shall be made monthly from applications for payment that the Consultant submits to the City. The City shall issue payments in the form of a check. Upon receipt of the requisition form and the accompanying information in form satisfactory to the City, the City shall submit it to the Department for processing, provided that the Provider is not in violation of any of the terms of this Agreement. Requisitions will only be processed if the City and the Department are satisfied as to the need for the funds requested during the requisition period and is carrying out the Project in a manner satisfactory to the City and the Department. If all of these circumstances are found to exist, the City will reimburse apparent allowable costs incurred by the Provider, but not in excess of the maximum amount of the Grant as shown in the approved budget. Requisitions may not be submitted more frequently than monthly. Reimbursement of any cost pursuant to this Agreement shall not constitute a waiver of any violation of the terms of this Agreement committed by the Provider. The City shall make a final determination as to allowability of any payments made to the Provider only after a final audit of the Project has been conducted. In the event that the City or the Department determine that the Provider is not currently eligible to receive any or all of the funds requested, it shall promptly notify the Provider, stating the reasons for such determination. Allowable Costs: In addition to the other requirements of this Agreement, to be considered "allowable" for payment purposes, the costs and charges for which reimbursement has been sought must have been actually incurred by the Provider or its contractors, be documented to the satisfaction of the City and the Department, and meet the criteria set forth in the applicable provisions of the Department's Grants Management Manual, as revised from time to time. Further, costs that are allocable to the Project will only be considered for reimbursement if they meet the requirements of FTA. Disallowed Cost: In determining the eligibility for reimbursement of any cost incurred by the Provider, the City and the Department will exclude: (i) costs that are not properly documented, actually incurred for the Project, or not allocable to the Project in accordance with the requirements of this Agreement; (ii) all Project costs incurred by the Provider prior to or after the dates identified in Section 2 of this Agreement or other date specifically authorized by the City and the Department; (iii) costs incurred by the Provider which are not provided for in the latest Approved Project Budget as listed in Attachment B of this Agreement; (iv) except as otherwise allowed under City and Department policies and guidelines, costs attributable to goods or services received under a contract or other arrangement which has not been concurred in or approved in writing by the City, after consultation with the Department. 10 Back to Agenda All grants, payments, and obligations of the City under this Agreement are subject to the receipt of funds by the City from the Department. All payments and obligations by the Department to the City under this Agreement are subject to the receipt of funds by the Department from the FTA. The City and the Department shall not be liable to the Provider for any failure or delay in the performance of its obligations to the Provider, including but not limited to delays in making payments to the Provider. No debt, payment, or obligation of the City, Department or FTA to the Provider under this Agreement shall be a general obligation of the City, federal, and State governments, but shall be payable, if at all, only from funds received by the City from the Department and FTA. Section 8, Right Of City To Terminate: Upon written notice to the Provider, the City and the Department reserve the right to suspend or terminate all or part of the financial assistance herein provided for when the Provider is, or has been, in violation of the terms of this Agreement or for City and Department convenience, or when the City and the Department determine, in their sole discretion, that the purpose of the Acts authorizing the Grant would not be adequately served by continuation of Government financial assistance to the Project. Termination of any part of the Grant will not invalidate obligations properly incurred by the Provider and concurred in by the City and the Department prior to the date of termination, to the extent they are non -cancelable. The acceptance of a remittance by the City or the Department of any or all Project Funds previously received by the Provider or the closing out of City and Department financial participation in the Project shall not constitute a waiver of any claim which the City or the Department may otherwise have arising out of this Agreement. Upon the occurrence of any condition or conditions listed in the Section for termination or suspension, the Provider agrees that the City and Department, by written notice to the Provider, may elect to withhold or delay payment as provided in the Approved Project Budget, or any portion thereof; or, if payment or payments have already been made pursuant hereto, to recall such payment or payments or any portion thereof. The Provider agrees that upon receipt of such notice of recall, the Provider shall immediately return such Grant payment or payments, or any portion thereof, which the Provider has received pursuant hereto. The foregoing remedies shall become available to the City and the Department if the Provider violates the terms of this Agreement and/or if one or more of the following occurs: A. There is any misrepresentation of a material nature in information provide to the City and included in the City's application to the Department, or any amendment thereof, or otherwise respect to this Agreement or in any document or data furnished pursuant hereto, or in any other submission of the Provider to the City or the Department in connection with the Grant; B. There is pending litigation that may jeopardize the Grantor the carrying out of this Agreement; -5- Back to Agenda C. There has been, in connection with the Grant, any violation of the state or federal regulations, ordinances, or statutes applicable to the Provider, its officers or employees that affects this Agreement; D. Any contributions provided by the City with funds from the Department pursuant to this Agreement are used for an ineligible purpose; E. The Provider is unable to substantiate the proper use of the Grant provided pursuant to this Agreement; F. The Provider is in default under any of the provisions of this Agreement; G. There is a failure to make progress, which in the judgement of the City and the Department, significantly endangers substantial performance of the project within a reasonable time; The Provider shall include similar provisions for suspension or termination in its contract with contractors and subcontractors. Such contracts shall also describe conditions under which the contract may be terminated for default and for circumstances beyond the control of the contractor or subcontractor. Section 9. Proiect Settlement and Close -Out: Upon receipt of notice of successful completion of the Project or upon termination by the City or the Department, the City shall perform a final audit of the Project to determine the allowability of costs incurred and shall make final determination of amounts due to the Provider under this Agreement. If the City, with funds from the Department, has made payments to the Provider in excess of the final total amount determined by the audit to be due the Provider, the Provider shall promptly remit such excess to the City, who in turn will remit to the Department. The Project close-out occurs when the Department notifies the City that the Project is closed out and forwards the final Grant payment to the City, or when an appropriate refund of Grant funds has been received from the Provider and acknowledged by the City and the Department. Close-out shall be subject to any continuing obligations imposed on the Provider by this Agreement or contained in the final notification or acknowledgment from the City and the Department. Section 10, Provider's Warranties: The Provider agrees to initiate and consummate all actions necessary to enable it to properly and lawfully enter into and carry out this Agreement. The Provider further agrees to initiate and consummate any and all actions that may later be necessary to make this a legal and binding obligation and agreement with the Provider. The Provider warrants that there is no provision of its charter, by-laws, or any rules, regulations, or legislation which prohibits, voids, or otherwise ME Back to Agenda renders unenforceable against the Provider any provision or clause of this Agreement or any law referred to in this Agreement. The Provider warrants further that it has paid all federal, state, and local taxes levied or imposed and will continue to do so, excepting only those that may be contested in good faith. The Provider warrants further that it has or will obtain all licenses, permits or other authorizations required to meet the obligations assumed hereunder and that the Provider will comply with all lawful statutes, ordinances, rules, and regulations as may apply to the obligations assumed hereunder. The Provider agrees that prior to the City's execution of this Agreement, the Provider will provide an executed copy of the "IDOT and FTA Assistance Program Certifications and Assurances" which is incorporated herein by reference as Attachment C. Section 11, Indemnification And Insurance: If stipulated in the Scope of Services, the limits of liability for the insurance required by this section shall provide coverage for not less than the following amounts or greater where required by law or regulation. 1) Worker's Compensation: Worker's Compensation shall be provided in accordance with the provisions of the Illinois Worker's Compensation Act, as amended. Coverage may be provided by a group self -insured authorized in Section 4 (a) of the Act and approved pursuant to the rules of the Illinois Department of Insurance. a) Employer's Liability i) Each Accident $500,000 ii) Disease — Policy Limit $500,000 iii) Disease — Each Employee $500,000 2) Commercial General Liability: Required liability insurance coverage shall be written in the occurrence form and shall provide coverage for the Contractor's operations or any subcontractors operations (contingent or protective liability) completed operations, broad form property damage, hazards of explosion, collapse, and underground and contractual liability. The general aggregate limit shall be endorsed on a per project basis. a) General Aggregate Limit $2,000,000 b) Products $2,000,000 c) Each Occurrence Limit $1,000,000 -7- Back to Agenda Coverage shall provide by an endorsement in the appropriate manner and form, the City, its officers, employees, agents, and consultants (if any) shall be named as additional insured with respect to the policies (general and umbrella if required) for occurrences arising in whole or in part out of the work and operations performed. 3) Comprehensive Automobile Policy: This policy covers owned, non -owned, and hired vehicles. a) Bodily Injury and Property Damage Liability Limit Each Occurrence: $1,000,000 4) Umbrella Policy: Any umbrella policy shall provide excess limits over and above the other insurance limits stated. The Contractor may purchase insurance for the full limits required or by a combination of primary policies for lesser limits and remaining limits provided by the umbrella policy. 5) General Insurance: All insurance shall remain in force during the Contract period, covering occurrences happening on or after the effective date and remaining in effect during the performance of the work and at all times thereafter when the Contractor may be correcting, removing, or replacing defective work until this Contract expires. Termination or refusal to renew shall not be made without thirty days prior written notice to the City by the insured and the policies shall be endorsed so as to remove any language restricting or limiting liability concerning this obligation. A certificate of insurance by the insurer issuing the policy and endorsements setting forth the coverage limits, and endorsements shall be filed with the City before the City will execute the contract. A certificate of insurance shall include a statement that "the coverage and limits conform to the minimums required in the contract documents". In no event shall any failure of the City to receive certificates or to demand receipts be construed as a waiver of the Contractor's obligation to obtain and keep in force the required insurance. All costs as specified herein shall be considered as included in the cost of the Contract. The Contractor shall at his/her own expense and risk of delay, cease operations if the required insurance is terminated or reduced below the required amounts. Coverage in IN Back to Agenda the minimum amounts set forth herein shall not be construed to relieve the Contractor to indemnify in excess of the coverage in accordance with the contract. Section 12, Non -Waiver: The Provider agrees that in no event shall any action or inaction on behalf of or by the City or the Department, including the making by the City, with funds from the Department, of any payment under this Agreement, constitute or be construed as a waiver by the City or the Department of any breach by the Provider of any terms of this Agreement or default on the part of the Provider which may then exist; and any action, including the making of a payment by the City, with funds from the Department, while any such breach or default shall exist, shall in no way impair or prejudice any right or remedy available to the City or Department in respect to such breach or default. The remedies available to the City and the Department under this Agreement are cumulative and not exclusive. The waiver or exercise of any remedy shall not be construed as a waiver of any other remedy available thereunder or under general principles of law or equity. Section 13, Independence Of Provider: In no event shall the Provider or any of its employees, agents, contractors, or subcontractors be considered agents or employees of the City, the Department, or the FTA. Furthermore, the Provider agrees that none of its employees, agents, contractors, or subcontractors will hold themselves out as, or claim to be, agents, officers or employees of the City, the Department, or the FTA, and will not by reason of any relationship with the Grant make any claim, demand, or application to or for any right or privilege applicable to an agent, officer, or employee of the City, the Department or the FTA, including but not limited to, rights and privileges concerning workers compensation and occupational diseases coverage, unemployment compensation benefits, Social Security coverage, or retirement membership or credit. Section 14, Intellectual PropertX: A. Patent Rights: 1. In accordance with 37 CFR Part 401, if any invention, improvement, or discovery of the Provider or its Subconsultants, if any, is conceived or first actually reduced to practice in the course of or under this Project, and that invention, improvement, or discovery is patentable under the laws of the United States of America or any foreign country, the Consultants or its Subconsultants, if any, agree to notify the City, the Department, and the Federal Transit Administration immediately and provide a detailed report. The rights and responsibilities of the Consultant, its Subconsultants, if any, the City, the Department, and the Federal Government with respect to such invention, improvement, or discovery will be determined in accordance with applicable state and federal laws, regulations, policies, and any waiver thereof. U Back to Agenda 2. The Consultant and its Subconsultants agree to include this Intellectual Property section in its Contracts for planning, research, studies, development, or demonstration under this Project. B. Rights in Data and Copyrights: 1. The term "subject data" used in this section means recorded information, whether or not copyrighted, that is delivered or specified to be delivered under the Contract. The term includes graphic or pictorial delineation in media such as drawings or photographs, text in specifications or related performance or design -type documents; machine forms such as punched cards, magnetic tape, or computer memory printouts; and information retained in computer memory. Examples include, but are not limited to computer software, engineering drawings and associated lists, specifications, standards, process sheets, manuals, technical reports, catalog item identifications, and related information. The term does not include financial reports, cost analyses, and/or similar information incidental to project administration. 2. The following restrictions apply to all subject data first produced in the performance of this Contract: a. Except for its own internal use, the Provider may not publish or reproduce subject data in whole or in part, or in any manner or form, nor may the Provider authorize others to do so, without the written consent of the City and the Department, until such time as the City and the Department may have either released or approved the release of such data to the public; this restriction on publication, however, does not apply to agreements with academic institutions. b. As authorized by 49 CFR Part 18.34 and 49 CFR Part 13.96, the Government reserves a royalty -free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal and state Government purposes: i. Any subject data developed under a grant, cooperative agreement, sub -grant, subagreement, or third -party contract, irrespective of whether or not a copyright has been obtained; and ii. Any rights of copyright to which a grantee or a third -party contractor purchases ownership with federal or state assistance. 3. When the Government provides assistance to a Grantee for a Project involving planning, research, development, or a demonstration, it is generally FTA's and the Department's intent to increase the body of mass transportation knowledge, rather than to limit the benefits of the Project to those parties that have participated therein. Therefore, unless the FTA or the Department determine otherwise, the Grantee of Government assistance to support planning, research, or development, or a -10- Back to Agenda demonstration project financed under the Acts, as amended, understands and agrees that, in addition to the rights set forth in subparagraph (b)(2) of this Patent Rights section, the Government may make available to the City and/or any third -parry Contractor, or third - party Subcontractor, either the Government's license in any copyright to the subject data derived under this Agreement or a copy of the subject data first produced under this Agreement. In the event that such a Project, which is the subject of the Contract, is not completed for any reason whatsoever, all data developed under that Project shall become data defined in subparagraph (ii)(a) of this Patent Rights section and shall be delivered as the Government may direct. This subsection, however, does not apply to adaptations of automatic data processing equipment or programs for the City's use, which costs are financed in whole or in part with Government assistance for transportation capital projects. 4. Unless prohibited by state law, the Consultant and its Subconsultants agree to indemnify, save, and hold harmless the Government, their officers, agents, and employees acting within the scope of their official duties, against any liability, including costs and expenses, resulting from any willful or intentional violation by the Consultant or its Subconsultants, if any, of proprietary rights, copyrights, or right of privacy, arising out of the publication, translation, reproduction, delivery, use, or disposition of any data furnished under this Contract. However, the Consultant and its Subconsultants, if any, shall not be required to indemnify the Government for any such liability arising out of the wrongful acts of employees or agents of the Government. 5. Nothing contained in this Patent Rights section pertaining to rights in data shall imply a license to the Government under any patent or be construed as affecting the scope of any license or other right otherwise granted to the City, the Department, and FTA under any patent. 6. The requirements of subparagraphs of paragraphs (b)(i), and (ii), of this Patent Rights section do not apply to material furnished to the City, the Consultant, and/or Subconsultant and incorporated in the work carried out under the Contract, provided that such incorporated material is identified by the Consultant and/or Subconsultant at the time of delivery of such work. Section 15, Titles: The Parties agree that the titles of this Agreement, hereinabove set forth, are inserted for convenience of identification only and shall not be considered for any other purposes. Section 16, Labor Provisions: A. Pursuant to Department of Labor regulations, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction (see Labor Standards Provisions Applicable to Nonconstruction Contracts Subject to the Contract Work Hours and -11- Back to Agenda Safety Standards Act)," 29 CFR Part 5, the following provisions shall be incorporated in all nonconstruction contracts of $2,500 let by the Provider in carrying out the Project: 1. Contract Work Hours and Safety Standards: The requirements of the clauses contained in 29 CFR 5.5(b) are applicable to any contract subject to the overtime provisions of the Contract Work Hours and Safety Standards Act and not to any of the other statutes cited in 29 CFR Section 5.1. The Contractor or subcontractor shall maintain payrolls and basic payroll records during the course of the work and shall preserve them for a period of five years from the completion of the contracts for all laborers and mechanics, including guards and watchmen, working on the contract. Such records shall contain the name and address of each such employee, social security number, correct classification, hourly rates of wages paid, daily and weekly number of hours worked, deduction made, and actual wages paid. The records to be maintained under this clause shall be made available by the Provider or Contractor for inspection, copying, or transcription by authorized representatives of the Department or the FTA or the US Department of Labor, and the Provider or Contractor will permit such representatives to interview employees during working hours on the job. 2. Nonconstruction Subcontracts: The Provider or Contractor shall insert in any subcontract the clauses set forth in 29 CFR Section 5.5(b), and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in 29 CFR Section 5.5(b) involving overtime pay, unpaid wages, and withholding of unpaid wages. B. State and Local Government Employees: The provisions of the Fair Labor Standards Act, as amended, apply to State and local government employees participating in the FTA-assisted project with the Provider. C. General Labor Provisions: The Provider agrees to comply with all applicable state and federal labor laws and regulations including, but not limited to, the following: Laws and regulations relating to minimum wages to be paid to employees, limitations upon the employment of minors, minimum fair wage standards for minors, payment of wages due employees, and health and safety of employees. D. 13(c) Warranties: The Provider agrees to comply with the terms and conditions of the Special Warranty for the Non -Metro Area Program agreed to by the Secretaries of Transportation and Labor, dated May 13, 1979, and the procedures implemented by the U.S. Department of Labor. E. The requirements of the clauses contained in 29 CFR Part 5.5(b) or (a) through (d) above are applicable to any contract subject to the overtime provisions of the Contract Work Hours and Safety Standards Act and not to any of the other statutes cited in 29 CFR Part 5.1. The Contractor or subcontractor shall maintain payrolls and basic payroll records during the course of the work and shall preserve them for a period of three (3) years from the completion of the contract for all -12- Back to Agenda laborers and mechanics, including guards and watchmen, working on the contract. Such records shall contain the name and address of each employee, social security number, correct classifications, hourly rates of wages paid, daily and weekly number of hours worked, deductions made, and actual wages paid. The records to be maintained under this paragraph shall be made available by the Contractor or the subcontractor for inspection, copying, or transcription by authorized representatives of DOT, the Department of Labor, FTA, or DPTS. The Contractor or subcontractor will permit such representatives to interview employees during working hours on the job. Section 17, Privacy: Should the Consultant or its Subconsultants, if any, administer or control any system of records on behalf of the Government, the Privacy Act of 1974 (5 U.S.C. §5552a) and the Data Processing Confidentiality Act (30 ILCS 585) imposes information restrictions on the party managing the system of records. The Consultant and its Subconsultants, if any, shall protect said information in accordance with the requirements of these Acts. Section 18, Assignment: The Provider agrees that this Agreement shall not be assigned, transferred, conveyed, sublet, or otherwise disposed of without the prior written consent of the City and the Department, which consent may be withheld. The Provider also agrees that no contract for construction work or professional or consulting services of any kind in connection with the Project shall be assigned, transferred, conveyed, sublet, or otherwise disposed of without the prior written consent of the City and the Department, which consent may be withheld. Section 19, Amendment: The Parties agree that no change or modification to this Agreement, or any Exhibits or Attachments hereto, shall be of any force or effect unless the Amendment is dated, reduced to writing, executed by both Parties, and attached to and made a part of this Agreement. -13- Back to Agenda IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be made effective and have executed this Agreement as of the day of , 2023, by their respective duly authorized officials. Accepted on behalf of Nelson\Nygaard Consulting Associates Inc: Signature of Authorized Representative Date Accepted on behalf of the City: Peter Schwartzman, Mayor Date -14- Name of Authorized Representative Title of Authorized Representative Back to Agenda ATTACHMENT A PUBLIC TRANSPORTATION SERVICES The Scope of Project is that the City of Galesburg is seeking Proposals from qualified public transportation consulting firms for a service audit and analysis of the fixed route bus system and paratransit system operated by the City of Galesburg. 1.1 Transit Background The City of Galesburg is a municipal corporation that has contracted with the Illinois Department of Transportation for funding to provide public transportation in Galesburg and Knox County under the name of Galesburg Public Transportation (GPT). The Illinois Department of Transportation's Office of Intermodal Project Implementation assists GPT programs with grant assistance from the federal Section 5311 Operating Assistance Program and the State of Illinois' Downstate Operating Assistance Program. Currently, GPT uses eight buses to operate four fixed bus routes Monday through Saturday in the City of Galesburg (Blue, Green, Red, and Gold Routes). Buses roughly operate from 7:00 AM to approximately 6:15 PM, except for designated holidays. GPT also uses nine paratransit buses to provide on demand services Monday through Saturday, 7:00 AM to 6:00 PM. 1.2 Project Description The successful Contractor shall conduct a study to assess Galesburg Public Transportation's existing bus routes, recommend ways to improve these routes' efficiency and effectiveness, identify demand throughout Knox County, and determine how the Grantee may provide service in Knox County outside of its current service area. The Grantee shall perform the following tasks: Task 1 — Create a Technical Advisory Committee The Contractor shall create a Technical Advisory Committee of key stakeholders, including the City of Galesburg's Public Transit Advisory Committee and representatives from the following: Knox County, the City of Galesburg; community groups; the Galesburg Area Chamber of Commerce; and the Grantor. The Contractor shall have regularly scheduled Technical Advisory Committee meetings to keep the Committee informed of this study's progress and to solicit its input. -15- Back to Agenda Task 2: Host Kickoff Meetings At a kickoff meeting with this study's Technical Advisory Committee, the Contractor shall review this study's overall objectives, scope of services, coordination and communication protocols, timetable, data requests, extent and method of public involvement, and other necessary items to begin the study process. The Contractor shall also have separate kickoff meetings as introductions to the study with 1) the Contractor's transit employees; and 2) the Galesburg City Council. The kickoff meeting with the City Council can take the form of the Contractor providing a presentation on the items listed above at one of the Galesburg City Council's regular meetings. Task 3: Conduct a Route -by -Route Analysis of Galesburg Public Transportation's Fixed Route Services The Contractor shall conduct a route -by -route analysis of its fixed route system, analyzing ridership and performance by route, by bus stops, by time -of -day, and by day. This analysis shall assess performance of the current route alignments and on -time performance of the current timetables. The Contractor shall focus on the issues of schedule adherence, headways, recovery time, utilization of standby buses, and seasonal variation. Task 4: Analyze Countywide Demand for Public Transit The Contractor shall conduct a ridership demand analysis to determine transit demand in the areas within Knox County, both inside of and outside of the City of Galesburg. The Contractor shall collect, analyze, and document population demographics in Knox County to determine the potential and propensity for transit ridership through the County, including in the City of Galesburg. These demographics shall include, but not be limited to the following: income and poverty levels; age; distribution of minority populations; distribution of people with disabilities; and level of car ownership. The Contractor shall also collect and analyze land use data that can affect transit ridership, including data on current and projected population and employment levels and densities, major traffic generators, and key corridors within Knox County. The major traffic generators shall include Knox and Carl Sandburg Colleges. The Contractor shall portray each of the above population demographics and land use attributes onto maps of its service area. These maps shall supplement the written transit demand analysis in the Draft Report and Final Report at the end of this study. Task 5: Conduct a Passenger Use/Satisfaction Survey of Galesburg Transit Service -16- Back to Agenda The Contractor shall create a passenger use/satisfaction survey instrument that shall ask about current and potential use of public transit within, to, and from Knox County. This survey shall include questions about residents' recurring travel behavior; travel frequency; the ability and willingness to use public transit to accommodate these trips; attitudes toward the City of Galesburg's existing public transportation services, and suggestions for potential service and system improvements. The Contractor shall submit a draft version of the survey instrument to the Technical Advisory Committee for comment. The Contractor shall then finalize the survey instrument after addressing the Technical Advisory Committee's feedback. The Contractor shall administer this survey, tabulate, and analyze the data, and present the survey's findings to the Technical Advisory Committee. Task 6: Coordinate with Warren County Public Transportation The Contractor shall meet with the Program Compliance Oversight Monitor for Warren County to discuss the following: 1) the extent to which service coordination in Knox County could mutually assist transit operations in both Knox and Warren Counties and 2) the extent to which the Contractor and Warren County Public Transportation could work together to provide service between Galesburg's intercity rail/bus station and Monmouth College on a demand -response basis. Task 7: Analyze Galesburg Public Transportation's Vehicle Fleet The Contractor shall assess Galesburg Public Transportation's current fleet composition with regard to average loading, peak loading, wheelchair lift use, and other factors that can lead to recommendations for future bus fleet needs, including any optional vehicle equipment or features that promote operating efficiency, performance, and rider satisfaction. The Contractor shall determine how these recommendations would impact existing capital, operating, and maintenance budgets and incorporate these recommendations and findings in the Draft and Final Report. Task 8: Identify and Assess Opportunities for the Development of Galesburg Transit Services Given the results of previous tasks, the Contractor shall develop a methodology for determining whether current transit services are sufficient for serving Knox County, notwithstanding any municipal boundary lines. This shall also include an analysis of fixed -route headways and operating hours for fixed route and demand -response -17- Back to Agenda services. The Contractor shall present this methodology to the Technical Advisory Committee for their review, suggestions, and ultimate approval. After integrating the Technical Advisory Committee's relevant feedback, the Contractor shall undertake an evaluation process using that methodology. The process shall study relevant historical route data to the extent that it is available. The Contractor shall also analyze whether downtown Galesburg's current transfer point for transit at Prairie and Main Streets is still viable or whether it should be moved and/or upgraded with a commuter transfer facility. The Contractor shall study up to three additional locations for alternative transfer points, which may or may not be situated in downtown Galesburg. The Contractor shall analyze Galesburg Free Parking Lot A (located at 40.948291,-90.367688) as one of these potential sites. The Contractor shall include input in all decisions about transfer point locations and upgrades with the study's Technical Advisory Committee. Moreover, the Contractor shall analyze how transit services can best help passengers who need transportation to and from Galesburg's intercity bus/rail station, including how potential new fixed route bus services could be scheduled around times when intercity trains and buses arrive and depart form the Galesburg intercity bus/rail station. The Contractor shall also discuss any advantages and disadvantages compared to the existing system in this task; recommend modifications to existing dispatch and operations; recommend additional marketing and branding opportunities; estimate the labor, capital, and operating costs associated with these transit improvements; identify budget -constrained and unconstrained transit improvements and identify additional funding streams. Task 9: Present the Study Findings to the Technical Advisory Committee and the General Public to Gather Feedback The Contractor shall present the study findings to the Technical Advisory Committee and separately hold two meetings for the general public. During these meetings, the Contractor shall gather public feedback and incorporate that feedback into the Draft and Final Report. One of these meetings shall be held during normal business hours and one shall be held in the evening, designed for people who work during normal business hours to attend. Task 10: Write Draft and Final Reports The Contractor shall create a Draft report and a Final Report that shall incorporate information from this study's tasks. The Contractor shall present this information at Back to Agenda this study's Technical Advisory Committee meeting, share the Draft Report with its members, and incorporate their relevant comments. The Contractor shall also provide an editable copy of the Draft Report in Microsoft Word format (.docx) to the Program Support (Planning) Section at the Grantor's Office of Intermodal Project Implementation. The Contractor shall review and incorporate their relevant comments into the Final Report and shall submit a paper and an electronic (.pdf) copy of the Final Report to the Grantor's Program Support (Planning) Section. Moreover, the Contractor shall review and present this report's findings to the Galesburg City Council for their approval and adoption. Other items to note: The consultant shall provide redesign recommendations along with a timeline for implementation. The contractor shall provide the proposed route changes to the City of Galesburg in GTFS format, to allow the route changes to be easily uploaded onto Google Maps. Besides describing how they will meet the requirements of this project's Scope of Work, the Contractor shall also provide the following in the proposal: Organizational Staffing Plan: The Proposer shall supply an organizational staffing plan for the personnel who will be managing the project and performing services outlined in this Request for Proposals. The Proposer shall describe each team member's specific roles and responsibilities and indicate the percentage of total contract hours that each member will spend on the Contract and any other assurance as to their ability to provide the requested services in a responsive and timely manner. 2. Method or Approach: A narrative describing the Proposer's approach, methodology to achieve performance objectives, and a statement indicating the extent to which the Proposer would expect the City of Galesburg's personnel to contribute to the work effort, if any. 3. Other Information — Proposers may submit with their Proposal other information that they feel is pertinent to demonstrate qualifications and expertise to perform the services being requested. Reporting Requirements — The successful Proposer shall submit Progress Reports quarterly. These Progress Reports will take the form of written materials emailed to the City, with a virtual presentation to City staffers that summarizes the written Progress Reports. The Proposer shall aim for these quarterly virtual meetings to be one hour long. -19- Back to Agenda There is a Disadvantaged Business Enterprise (DBE) goal of 5% on this project. Please indicate how you can help achieve this goal. For more information, see the DISADVANTAGED BUSINESS ENTERPRISE (DBE) UTILIZATION form. Note: In 2019, prior to the fixed -route portion of the transit system switching to in-house operation, the City completed a 20-page study titled, "Considerations for Providing Rural Transit Services throughout Knox County." Soon after this study, pandemic -related staffing changes did not allow for the implementation of the recommendations in that study. The final report of that study shall be made available to any tentative Proposers upon email request to the Purchasing Agent to serve as information in preparing a Proposal. However, it should be noted that this document should only serve as a reference. The data collected under this new study shall be the driving force in any recommendations provided. 1.3 Accounting and Access of Records and Project Monitoring 1.3.1 Eligible Costs The Consultant and Subconsultant's costs shall be reimbursable as eligible costs to the extent they meet all of the following requirements: a. be made in conformance with the final approved scope of work, final approved budget, and other provisions of the Contract; b. be necessary in order to accomplish the Project; c. be reasonable in amount for the goods or services purchased; d. be actual net costs to the Consultant (or subconsultant, if any) (i.e., the price paid minus any refunds, rebates, or other items of value the Consultant (or subconsultant, if any) received that have the effect of reducing the cost actually incurred; e. be incurred (and be for work performed) after the date of the Contract, unless specific written authorization from the City and the Illinois Department of Transportation to the contrary) is received; £ be in conformance with the standards for allowability of costs established by the Grantor; g. be satisfactorily documented; and -20- Back to Agenda h. be treated uniformly and consistently under accounting principles and procedures that the City approves or prescribes for its consultants and subconsultants. 1.3.2 Payment Applications All costs charged to the Project shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in detail the nature and propriety of the charges, in form and content satisfactory to the City and the Illinois Department of Transportation. The Consultant and Subconsultants must include timesheets for all labor costs and itemized receipts for all eligible direct costs. The timesheets shall show the distribution of hours during the work period. This includes work on this project and work on other projects during the work period. The work on this project should be highlighted. The timesheets should have a written or electronic signature of the employee whose timesheet it is and that of his or her supervisor if any. If an additional individual is added to the project to work under the Consultant or Subconsultant, a request must be submitted to the City with the individual's resume. The Consultant and/or Subconsultants must receive written approval from the City before incurring costs. 1.3.3 Method of Pam Payment to the Consultant shall be made monthly from applications for payment that the Consultant submits to the City. The City shall issue payments in the form of a electronic payment. 1.3.4 Access to Third -Party Contract Records The Consultant agrees to permit the City of Galesburg, the U.S. Department of Transportation, the Comptroller General of the United States, and to the extent appropriate, the State of Illinois, or their authorized representatives, upon request to inspect all Project work, materials, payroll, and other data, and to audit the books, records, and accounts of the Consultant pertaining to the Project, as required by 49 U.S.C. §5325(g). The Consultant further agrees to provide, at as many tiers of the Project as required, sufficient access to records as needed for compliance with federal regulations, or to assure proper project management as the Government determines. The Consultant agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. The Consultant agrees to maintain all books, records, accounts, and reports required under this RFP for a period of not less than three years after the date of termination or expiration of this RFP, except in the event of litigation or settlement of claims -21- Back to Agenda arising from the performance of this RFP, in which case Consultant agrees to maintain same until the Purchaser, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR 18.39(i)(11). 1.4 Contract Changes Any proposed change in this RFP shall be submitted to the City of Galesburg for their prior approval. The City of Galesburg shall then seek written concurrence from the Illinois Department of Transportation. -22- Back to Agenda ATTACHMENT B PUBLIC TRANSPORTATION ANALYSIS BUDGET Term: November 2023 - Jules Monthly payments will be made for expenses claimed by Nelson\Nygaard Consulting Associates Inc. as detailed in the Cost Breakdowns. The total amount of all payments shall not exceed the sum of $119,988.000 Total Budget -23- $119,988.00 Back to Agenda ATTACHMENT C CERTIFICATIONS 1.1. Financial Assistance Contracts The Agreement may be subject to the provisions of the financial assistance Contracts between the City, the Federal Transit Administration (hereinafter "FTA"), and the Illinois Department of Transportation (hereinafter "Department" or "IDOT") 1.2. Changes to Federal Requirements The Consultant shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Agreement (Form FTA MA (2) dated October 1995) between the City and FTA, as they may be amended or promulgated from time to time during the term of the Contract. Consultant's failure to so comply shall constitute a material breach of the Contract. 1.3. Severability The provisions of the Agreement shall be deemed to be severable. Consequently, in the event that any provision of this Agreement is found to be void or unenforceable, such findings shall not be construed to render any other provision of this Agreement either void or unenforceable, and all other provisions shall remain in full force and effect unless the provisions which are void or unenforceable shall substantially affect the rights or obligations granted to or undertaken by either party. 1.4. No Government Obligations to Third Parties IDOT and FTA shall not be subject to any obligations or liabilities by or to the City's Consultants or its Subconsultants or any other person not a parry to this Contract in connection with the performance of this project, without its express written consent, notwithstanding the concurrence in or approval of the solicitation or the award by IDOT or FTA to such Consultants or Subconsultant(s). The Contractor agrees to include this clause in each Subcontract financed in whole or in part with federal and/or state assistance. It is further agreed that this clause shall not be modified, except to identify the Subconsultant who will be subject to this provision. -24- Back to Agenda 1.5. Certification of No Delinauent Pavments By the signing of this Agreement, the Proposer is certifying that the company is not delinquent in the payment of any indebtedness, tax, fee, liens, and fines owned or accruing to the City or in the payment of any tax administered by the Illinois Department of Revenue. 1.6. Lobbying and Related Laws and Requisitions 1.6.1 Improper Influence The Consultant and its Subconsultants, if any, certify that no grant funds have been paid or will be paid by or on the City's behalf to any person influencing or attempting to influence an officer or employee of any governmental agency, a member of Congress or Illinois General Assembly, an officer or employee of Congress or Illinois General Assembly, or an employee or a member of Congress or Illinois General Assembly in connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment, or modification of any agreement, grant, loan, or cooperative agreement. 31 USC 1352. Additionally, Consultants and its Subconsultants certify that they have filed the required certifications under the Byrd Anti -Lobbying Amendment (31 USC 1352), if applicable with the City. The City shall forward these certifications to the Department. 1.6.2 Federal Form LLL If any funds, other than federally appropriated funds, were paid or will be paid to any person for influencing or attempting to influence any of the above persons in connection with the Contract, the undersigned must also complete and submit Federal Form LLL, Disclosure of Lobbying Activities Form, in accordance with its instructions. 1.6.3 Lobbying Costs The Consultant and its Subconsultants, if any, certify that they are in compliance with the restrictions on lobbying set forth in 2 CFR Part 200.450. For any indirect costs associated with the Contract, total lobbying costs shall be separately identified in the program budget, and thereafter treated as unallowable costs. 1.6.4 Procurement Lobbying The Consultant warrants and certifies that it and, to the best of their knowledge, their Subconsultants have complied and will comply with Executive Order No. 1 (2007) (EO 1- 2007). EO 1-2007 generally prohibits Consultants and its Subconsultants from hiring the then -serving Governor's family members to lobby procurement activities of the State of Illinois, or any other unit of government in Illinois, including local governments, if that -25- Back to Agenda procurement may result in a contract valued at over $25,000. This prohibition also applies to hiring for that same purpose any former State employee who had procurement authority at any time during the one-year period preceding the procurement lobbying activity. 1.6.5 Subawards The Consultant and Subconsultants, if any, must include the language of this Section in their contracts for this project. The Consultant and Subconsultants, if any, are subject to certification and disclosure. Pursuant to Appendix II(1) to 2 CFR 200, the City shall forward all disclosures by the Consultant and Subconsultants, if any, to the Department. 1.7 False Statements or Claims/Civil and Criminal Fraud The Consultant acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Consultant certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Consultant further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Consultant to the extent the Federal Government deems appropriate. The Consultant also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Consultant, to the extent the Federal Government deems appropriate. The Consultant agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subconsultant who will be subject to the provisions. 1.8 Debarment The Consultant and its Subconsultants agree to comply with the requirements of Executive Orders No. 12549 and 12689 "Debarment and Suspension," 31 U.S.C. §6101 note, and U.S. Department of Transportation regulations, "Nonprocurement Suspension and Debarment," 2 CFR Part 1200, which adopts and supplements the provisions of the U.S. Office of Management and Budget "Guidelines to Agencies on Governmental Debarment -26- Back to Agenda and Suspension (Nonprocurement)," 2 CFR Part 180. The City has agreed to obtain certifications on Debarment and Suspension from its Consultants and Subconsultants. 1.9 Independent Contractor Status It is expressly understood and agreed that the Proposer is an independent contractor at all times and for all purposes hereunder. Officers, employees, or representatives of the Contractor will not be deemed in any way to be and shall not hold themselves out as employees, servants, representatives, or agents of the City and will not be entitled to any fringe benefits of the City, such as, but not limited to, health and accident insurance, life insurance, longevity, economic increases or paid sick or vacation leave. Solely, the Contractor will be responsible for paying payroll wages, for the withholding and payment of all income and social security taxes to the proper federal, state, and local governments, and for providing workers' compensation and unemployment insurance of the Contractor. 1.10 Publicity Neither the Contractor, Subcontractor, or its agent shall use the City's name or quote the opinion of any City employee in any advertising, publicity, endorsement, or testimonial without the City's prior written approval. 1.11 Indemnification and Holding Harmless The Contractor, at its own expense, will protect, defend, indemnify, and hold harmless the City and its elected and appointed officers, employees, or agents from and against any acts, omissions, or negligence by the Contractor that may rise out of this agreement. 1.12 Resolution of Disputes, Breaches, or Other Litigation The City shall pursue all legal rights available to it in the enforcement or defense of any third -party contract, and FTA and IDOT reserve the right to concur in any compromise or settlement of any third -party contract claim involving the City. The City shall notify the FTA and IDOT of any current or prospective major dispute pertaining to any third -party contract. 1.13 Venue This Contract shall be governed by, and construed in accordance with, the laws of the State of Illinois. The venue for any litigation arising out of the Contract shall be vested in Adams County, Illinois. 1.14 Substance Abuse The Contractor shall advise its employees and the employees of its Subcontractors and agents that: a. It is the policy of the City to provide a drug -free work environment. To that end the City prohibits the illegal use, possession, sale, manufacture, dispensing, and -27- Back to Agenda distribution of drugs or other controlled substances on the work site, and prohibits in the workplace the presence of an individual with such substances in the body for non -medical reasons. b. Any employee of Contractor who is found in violation of the policy may be removed or barred from performing work on this Agreement at the discretion of the City. c. If applicable, the Contractor and its Subcontractors and agents, if any, also agree to comply with all aspects of the anti -drug and alcohol program outlined in the "Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations," regulation 49 CFR Part 655, that implements 49 U.S.C. § 5331. The submission of weekly payroll certifications from both the prime Contractor and all Subcontractors will be required for this project. Submissions shall be made to the City. Computer -generated forms or other state and/or federal forms listing the appropriate information are acceptable for use as long as a signed certification statement is also on the form signed by a responsible company official. Submittals on a monthly basis broken down per week are acceptable if submitted within ten days of the end of the month. Failure to submit the required information may, in addition to such other penalties as may be prescribed by contract or law, is grounds for being barred from bidding upon construction projects using City funds for a period of two -years. 1.15 Subcontracting A Contractor may provide services through another company or Subcontractor provided: • This provision is not excluded under the Scope of Services. • The Contractor assumes complete responsibility for implementing all aspects of the RFP. In other words, the City will not be required to enter into any other agreement with any other company or Subcontractor upon awarding a contract to a Vendor responding to this RFP. • The Contractor will provide documentation to the City that it can continue to support all aspects of the Project services, and other required conditions proposed in the event another company or subcontractor should go out of business or cease to do business with the contractor for any reason. • The Contractor shall provide copies of the Subcontract agreements to the City before the Contract is signed and the City shall provide copies of these Subcontract agreements to the Department. Back to Agenda The Contractor shall not execute any contract or obligate itself in any other manner with any third -party to the Project, without prior written approval by an authorized representative of the City and the Department, except where expressly provided otherwise in the Department's guidelines, or where specifically approved in writing by the Department. The Contract shall be subject to the terms and conditions of the Agreement between the City and the Department. 1.16 Assignment of Contractual Rights The rights and obligations of the Contractor in connection with this project will be binding upon its heirs and successors except that the City reserves the right to terminate the Contract with the Contractor, in whole or in significant part, if it is acquired by another entity during the term of this Contract. It is also agreed that the successful vendor shall not sell, assign, transfer, convey, or otherwise dispose of the Contract and/or Subcontract or its rights, title, or interest in, or to any part thereof, without previous written consent of the City and the Department. Any actual or attempted sale, assignment, transfer, conveyance, or other form of disposal by the Consultant and/or Subconsultant without the prior approval of the City and the Department shall render the Contract and/or Subcontracts, if any, null, void, and of no further effect. 1.17 Civil Rights 1.17.1) Federal Nondiscrimination The Contractor agrees to comply with, and assure the compliance by its third -party contractors and subconsultants, if any, under this Project, with all requirements of Federal nondiscrimination laws, including but not limited to: Title VI of the Civil Rights Act of 1964, 42 U.S.C. §§2000d et seq.; Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. §6102; Section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. §§12132 et seq.; Federal Transit Law at 49 U.S.C. §5332, and U.S. DOT regulations, "Nondiscrimination in Federally -Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act," 49 CFR Part 21; and FTA Circular 4702.1B, "Title VI Requirements and Guidelines for Federal Transit Administration Recipients," October 1, 2012. 1.17.2) Federal Equal Employment Opportunity The following requirements apply to this Agreement and the Contractor agrees to include these requirements in each contract and subcontract financed in whole or in part with Federal assistance provided by the FTA: -29- Back to Agenda A. General Requirements —The Contractor agree as follows: 1. Discrimination Prohibited —in accordance with 42 U.S.0 §2000e, 49 U.S.C. §5332, the Contractor agrees to comply with any applicable federal statutes, executive orders, regulations, and federal policies, including, but not limited to the U.S. Department of Labor regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 CFR Part 60 et seq., (which implement E.O. No. 11246, "Equal Employment Opportunity," as amended by E.O. No. 11375 "Amending E.O. No. 11246 Relating to Equal Employment Opportunity") that may in the future affect construction activities undertaken in the course of this Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during their employment, without regard to race, color, creed, sex, age, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. 2. EEO Program Incorporated by ReferenceIf the Contractor is required to submit and obtain approval of its EEO Program, the EEO Program approved by the Government is incorporated by reference and made a part of this Agreement. Failure by the Contractor to carry out the terms of that EEO program shall be treated as a violation of this Agreement. Upon notification of its failure to carry out the approved EEO program, the Government may impose such remedies as it considers appropriate, including termination of financial assistance, or other measures that may affect the Contractor's eligibility to obtain future financial assistance in transportation projects. 3. Age —In accordance with 49 U.S.C. §5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reasons of age. The Contractor further agrees to comply with the applicable requirements of the Age Discrimination Act of 1975, as amended, 42 U.S.C. §§6101 et seq., with U.S. Health and Human Services regulations, "Nondiscrimination on the Basis of Age in Programs or Activities Receiving Financial Assistance," 45 CFR Part 90, and with the "Age Discrimination in Employment Act," (ADEA), 29 U.S.C. Sections 621 through 634 and with U.S. Equal Employment Opportunity Commission regulations, "Age Discrimination in Employment Act," 29 CFR Part 1625. 4. DisabilitiesIn accordance with 42 U.S.C. Section 12112, the Contractor agrees that it will comply with the requirements of 29 CFR Part 1630, pertaining to the employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing regulations FTA may issue. -30- Back to Agenda 5. Sex —In accordance with Title IX of the Educational Amendments of 1972, as amended, 20 U.S.C. §§1681 et seq., and with implementing federal regulations that prohibit discrimination on the basis of sex that may be applicable, the Contractor agrees to comply with prohibitions against discrimination on the basis of sex, and any federal regulations that may be promulgated. 6. Language ProficiencyIn accordance with Executive Order 13166, the Contractor agrees to comply with the applicable provisions of said Executive Order "Improving Access to Services for Persons with Limited English Proficiency," 42 U.S.C. Section 2000d-1 note and with the provisions of U.S. DOT Notice, "DOT Policy Guidance Concerning Recipient's Responsibilities to Limited English Proficiency Persons," 70 Fed. Reg. 74087, December 14, 2005. 1.17.3) Illinois Human Rights Act The Contractor shall comply with the "Equal Employment Opportunity Clause" required by the Illinois Department of Human Rights. It is understood that the term "contractor" shall also mean "Contractor". The Equal Opportunity Clause reads as follows and shall apply to the Project: In the event of the Contractor's non-compliance with any provisions of the Illinois Equal Employment Opportunity Clause, the Illinois Human Rights Act Rules and Regulations of the Illinois Department of Human Rights (hereinafter "DOHR"), the Contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the Agreement may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked by statute or regulation. During the performance of this Agreement, the Contractor agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate action to rectify any such underutilization. B. That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability (in accordance with the DOHR's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. -31- Back to Agenda C. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin or ancestry, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service. D. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organizations or representatives of the Contractor's obligations under the Illinois Human Rights Act and the DOHR's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Contractor in its efforts to comply with such Act and Rules and Regulations, the City of Galesburg will promptly notify the DOHR and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. E. That it will submit reports as required by the DOHR's Rules and Regulations, furnish all relevant information as may from time to time be requested by the DOHR or the contracting agency, and in all respects, comply with the Illinois Human Rights Act and the DOHR's Rules and Regulations. F. That it will permit access to all relevant books, records, accounts, and work sites by personnel of the contracting agency and the DOHR for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the DOHR's Rules and Regulations. G. That it will include verbatim or by reference the provisions of this Civil Rights section in every contract and subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this agreement/contract, the Contractor will be liable for compliance with applicable provisions of this clause by such contractors and subcontractors; and further it will promptly notify the contracting agency and the DOHR in the event any contractor or subcontractor fails or refuses to comply therewith. In addition, the Contractor will not utilize any contractor or subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. H. In addition, Contractor is subject to the Illinois Human Rights Act, 775 ILCS 5/1- 101, which prohibits discrimination against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, or unfavorable -32- Back to Agenda discharge from military service in connection with the availability of public accommodations. I. Sexual Harassment —The Contractor will have written harassment policies that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment, under state law; (iii) a description of sexual harassment, utilizing examples; (iv) the Contractor's internal complaint process including penalties; (v) the legal recourse, investigative, and complaint process available through the Department of Human Rights and the Human Rights Commission; (vi) directions on how to contact the Department of Human Rights and the Human Rights Commission; and (vii) protection against retaliation as provided by Section 6 101 of the Illinois Human Rights Act. A copy of the policies shall be provided to the Grantor upon request. J. Disadvantaged Business Enterprise ("DBE") —To the extent required by federal law, regulation, or directive, the Grantor encourages all of its grantees to make a good - faith effort to contract with DBEs. Contractors agree to facilitate participation of Disadvantaged Business Enterprises ("DBEs") as follows: 1. The Contractor agrees to comply with Section 1101(b) of SAFETEA-LU, 23 U.S.C. § 101 note, and U.S. DOT regulations, "Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs," 49 CFR Part 26, including any amendments thereto that may be issued during the term of this Agreement. 2. The Contractor agrees that it shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any contract or agreement awarded by Contractor under this Agreement. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of any contract awarded by Contractor under this Agreement. The Contractor agrees to take all necessary and reasonable steps under 49 CFR Part 26 to ensure that eligible DBEs have the maximum feasible opportunity to participate in U.S. DOT assisted contracts. The City's DBE Program, if required by 49 CFR Part 26 and as approved by U.S. DOT is incorporated by reference in this Agreement. Implementation of this program is a legal obligation, and failure to carry out its items shall be treated as a violation of this Agreement. Upon notification to the Contractor of its failure to carry out its approved program, U.S. DOT may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. § 1001, and/or the Program Fraud Civil Remedies Act, 31 U.S.C. §§3801 et seq. -33- Back to Agenda 3. The Contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this Contract. Failure by the Contractor to carry out these requirements is a material breach of the Contract, that may result in the termination of this Contract or such other remedy as the City and Department deem appropriate, which may include, but is not limited to: (i) Withholding monthly progress payments; (ii) Assessing sanctions; (iii)Liquidated damages; and/or (iv)Disqualifying the contractor from future bidding as non -responsible. 49 C.F.R. §26.13(b)." 4. The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contractor receives from the City. The prime contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of City and the Department. 5. The Contractor agrees to include the following clauses in all agreements between the Contractor and third parties funded in whole or in part with Government assistance: a. "The (contractor or subcontractor) shall not discriminate on the basis of race, color, national origin, or sex in the performance of this (contract or agreement). The (contractor or subcontractor) shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this (contract or agreement). Failure by the (contractor or subcontractor) to carry out these requirements is a material breach of the (contract or agreements), that may result in the termination of this (contract or agreement) or such other remedy as the (Grantee) deems appropriate, which may include, but is not limited to: (i) Withholding monthly progress payments; (ii) Assessing sanctions; (iii)Liquidated damages; and/or (iv)Disqualifying the contractor from future bidding as non -responsible. 49 C.F.R. §26.13(b)." b. "The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contractor receives from (the Grantee). The -34- Back to Agenda prime contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of (the Grantee)." 1.17.4) Disabilities A. Americans with Disabilities Act (ADA)—The Grantee shall comply with all applicable state and federal requirements under the ADA. B. Access Requirements for Individuals with Disabilities —The Grantee agrees to comply with 49 U.S.C. Section 5301(b)(6); the Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. §§12101 et seq.; §504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. §794, Architectural Barriers Act of 1968, as amended, 42 U.S.C. §§4151 et seq.; and the following regulations and any amendments thereto: 1. U.S. DOT regulations, "Transportation Services for Individuals with Disabilities (ADA)," 49 CFR Part 37. 2. U.S. DOT regulations, "Nondiscrimination on the Basis of Handicap in Programs and Activities Receiving or Benefiting from Federal Financial Assistance," 49 CFR Part 27; 3. U.S. DOT regulations, "Americans with Disabilities (ADA) Accessibility Specifications for Transportation Vehicles." 38 CFR Part 1192 and 49 CFR Part 38; 4. U.S. Department of Justice (DOJ) regulations, "Nondiscrimination on the Basis of Disability in State and Local Government Services," 28 CFR Part 35; 5. U.S. DOJ regulations, "Nondiscrimination on the Basis of Disability by Public Accommodations and in Commercial Facilities," 28 CFR Part 36; 6. U.S. General Services Administration regulations, "Accommodations for the Physically Handicapped," 41 CFR Subpart 101-19. 7. U.S. Equal Employment Opportunity Commission (EEOC) "Regulations to Implement the Equal Employment Provisions of the ADA," 29 CFR Part 1630; 8. U.S. Federal Communications Commission regulations, "Telecommunications Relay Services and Related Customer Premises Equipment for Persons with Disabilities," 47 CFR Part 64, Subpart F; 9. FTA regulations, "Transportation for Elderly and Handicapped Persons," 49 CFR Part 609; -35- Back to Agenda 10. U.S. Architectural and Transportation Barriers Compliance Board (ATBCB) regulations, 36 CFR Part 1194. C. Over -the -Road Accessibility Program (OTRB)—The Contractor agrees to comply with the requirements of §3038 of TEA-21, as amended by §3007 of FAST ACT, 49 U.S.C. §5310 note. The Grantee also agrees to comply with U.S. DOT regulations, "Transportation Services for Individuals with Disabilities (ADA)," 49 CFR Part 37, Subpart H, and with joint U.S. ATBCB/U.S. DOT regulations, "Americans with Disabilities Accessibility Specifications for Transportation Vehicles, 35 CFR Part 1192 and 49 CFR Part 38. 1.17.5) Confidentiality —Drug or Alcohol Abuse To the extent applicable, the Grantee agrees to comply with the confidentiality and other civil rights provisions of the Drug Abuse Office and Treatment Act of 1972, as amended, 21 U.S.C. §§1101 et seq., the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, and Rehabilitation Act of 1970, as amended, 42 U.S.C. §§4541 et seq., and the Public Health Service Act of 1912, 42 U.S.C. §§201 et seq., and any amendments thereto. 1.17.6) Vendor Registration with Illinois Department of Human Rights The City shall check whether the Consultant and its Subconsultants are registered with the Illinois Department of Human Rights (IDHR), which ensures that the Consultant and its Subconsultants are not debarred or suspended pursuant to the Illinois Human Rights Act (775 ILCS 5/8-109 (A)(2)). These registrations appear on the IDHR website. If the Consultant and/or its Subconsultant's are non -compliant with the provisions of the Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), the Consultant may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. 1.17.7) Transportation Infrastructure Finance and Innovation Act The Grantee agrees to comply with the requirements of the Transportation Infrastructure Finance and Innovation Act (TIFIA), with regard to any TIFIA funds. -36- Back to Agenda The Grantee agree to include the requirements of this Civil Rights section in each applicable contract, subcontract, or agreement financed in whole or in part with federal assistance. 1.18 Incorporation of FTA Terms This Contract's provisions include, in part, certain Standard Terms and Conditions required by USDOT, whether or not expressly set forth in the contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1 D, dated April 15, 1996, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The Consultant shall not perform any act, fail to perform any act, or refuse to comply with any City requests which would cause the City to be in violation of the FTA terms and conditions. 1.19 Clean Air The Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 through 7671q, and: 1. The Consultant agrees to comply with applicable requirements of Section 176 of the Clean Air Act, 42 U.S.C. §7506(c), consistent with the joint FHWA/FTA document, "Interim Guidance for Implementing Key SAFETEA-LU Provisions on Planning, Environment, and Air Quality for Joint FHWA/FTA Authorities," dated September 2, 2005, and any subsequent applicable federal directives that may be issued; with U.S. EPA regulations, "Conformity to State or Federal Implementation Plans of Transportation Plans, Programs, and Projects Developed, Funded or Approved Under Title 23 U.S.C. or the Federal Transit Act," 40 CFR Part 51, Subpart T; and "Determining Conformity of Federal Actions to State or Federal Implementation Plans," 40 CFR Part 93 and any subsequent federal conformity regulations that may be promulgated. To support the requisite air quality conformity finding for the Project, the Consultant agrees to implement each air quality mitigation or control measure incorporated in the Project. The Consultant further agrees that any Project identified in an applicable State Implementation Plan (SIP) as a Transportation Control Measure, will be wholly consistent with the design concept and scope of the Project set forth in the SIP. 2. Since the City of Galesburg is an operator of a large public transportation bus fleet, the Consultant agrees to comply with the following U.S. EPA regulations to the extent they apply to the Project: "Control of Air Pollution from Mobile Sources," 40 CFR Part 85; "Control of Air Pollution from New and In -Use Motor Vehicles and New and -37- Back to Agenda In -Use Motor Vehicle Engines," 40 CFR Part 86, and "Fuel Economy of Motor Vehicles," 40 CFR Part 600. 3. The Consultant also agrees to comply with the notification of violating facilities provisions of Executive Order No. 11738, "Administration of the Clean Air Act and the Federal Water Pollution Control Act with Respect to Federal Contracts, Grants, or Loans," 42 U.S.C. §7606 note. The Consultant agrees to report each violation to the City of Galesburg and understands and agrees that the City of Galesburg will, in turn, report each violation, as required to assure notification to FTA and the appropriate EPA Regional Office. The Consultant also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA. 1.20 Clean Water The Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. The Consultant agrees to report each violation to the City of Galesburg and understands and agrees that the City of Galesburg will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office. The Consultant also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA. 1.21 Fly America The Consultant and its Subconsultants, if any, shall comply with 49 U.S.C. Section 40118,4 CFR Part 52 and U.S. GAO Guidelines 13138942, 1981 U.S, Comptroller General LEXIS 2166, March 31, 1981 regarding costs of international air transportation by U.S. Flag air carriers. 1.22 Energy Conservation To the extent applicable, the Consultant and its Subconsultants shall comply with mandatory standards and policies relating to energy efficiency that are contained in applicable state energy conservation plans issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. §§ 6321 et seq. Back to Agenda 1.23 Financial Assistance Acknowledgement The Contract may be subject to the provisions of the financial assistance Contracts between the City, the Department, and the FTA. 1.24 Environmental Justice To the extent applicable, the Consultant and its Subconsultants shall comply with the policies of Executive Order No. 12898. "Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations," 42 U.S.C. §4321 note. verify the records kept by Contractor in connection with this Agreement. The City and its duly authorized representatives shall have the right to visit, observe, audit, and inspect, during the Contractor's normal business hours, Contractor's production and related facilities utilized to perform its obligations under this Agreement. 1.25 Prohibited Interest No member, officer, or employee of the City of Galesburg or local public official at the City during their tenure or one year thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof. 1.26 Records, Audit, and Inspection Contractor shall maintain such records as may be necessary to adequately reflect the accuracy of Contractor's charges and invoices for reimbursement under this Agreement and such other additional records as the City may reasonably require in connection with this Agreement. Contractor shall preserve such records in accordance with statutory requirements, but in no case for less than three (3) years after the date of final payment, without additional reimbursement or compensation there from. The City and its duly authorized representatives shall have the right, from time to time, and upon reasonable notice, to audit, inspect and verify the records kept by Contractor in connection with this Agreement. The City and its duly authorized representatives shall have the right to visit, observe, audit, and inspect, during the Contractor's normal business hours, Contractor's production and related facilities utilized to perform its obligations under this Agreement. 1.27 Ownership of Work Product The City shall retain ownership of all plans, specifications, and related documents. The City, its departments, employees, agents, or assigns shall therefore have the unrestricted right and authority to reproduce, distribute, and use in whole or in part any submitted report or written materials generated by the Contractor in the performance of this Agreement. -39- Back to Agenda COUNCIL LETTER CITY OF GALESBURG NOVEMBER 6, 2023 AGENDA ITEM: Consider a Minor Plat of the Greenspace Subdivision. SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required public hearing on October 24, 2023. On a vote of 5 ayes (Members Cochrane, Johnson, Markwart, McKelvie, Thomas), zero nays and zero abstentions, the P&Z recommended approval of the Minor Plat. The Interim City Manager and Director of Community Development concur with the recommendation. BACKGROUND: Based upon community feedback, the city initiated this two lot subdivision. Lot 1 will be approximately 8.28 acres and contains the greenspace, parking lot north of the building and vehicular entrances to Maple Ave and Mary St. There is an ingress/egress and parking easement written directly on the plat that will allow public access and use of the lot. Lot 2 will be approximately 6.62 acres and is the south portion with the existing building. This lot will include everything from approximately 15 feet north of the existing building to the south property line. The above -mentioned ingress/egress easement will also allow access to the east parking lot and access to/from the drive on the west side. After surveying and staking the property, it was learned the 66-foot-wide Right -Of -Way for Mary Street extends further south than it originally appeared and runs through the property at 948 N Academy St. The Public Works Engineering Division is reviewing how much R.O.W. is needed to maintain Mary St and at a later date may be bringing an item to vacate a small portion of the south section of the R.O.W. The property is currently zoned Institutional. Zoning of adjacent lots is shown in the table below. Zoning Land Use North RIB, Single family Residential West RIB, Single family Residential East RIB, Single family Residential South RIB, Single family Residential BUDGET IMPACT: There is no anticipated impact upon the budget if the Minor Plat is approved. SUPPORTING DOCUMENTS: 1. Aerial map, general location and zoning 2. Aerial map, showing Lot 1 to remain as City owned greenspace 3. Aerial map, showing Lot 2 4. Minor Plat Subdivision cc: File Copy Prepared by Gug Page 1 of 1 WI.-Im Community Development Department Community Development Department Ml 905 Maple Ave City owned property Fee: 3+0 17C• 0 631.02D M (,� N m d'CA W 10 ILI Q'J U (} o1L7H� a v nQ� 0.1 Back to Agenda W+E 5 IO 905 Maple Ave Zoning Districts 0 Agriculture (AG) d Neighborhood Commercial (B-1) ® Commercial (13-2) Q Central Business (B-3) d Comprehensive Planned Development (CPD) O Estate Residential (ER) p Institutional (I) Q Light Indiustrial (M-1) Q Heavy Industrial (M-2) C7 office (0) I1 Single Ramily (R-1A) I1 Single Family (R-16) O Single Family (R-1Q 0 Two Family (R-2) 0 Multi -Family (R-3A) 0 Multi -Family (R-313) Th e in ormation I ncl uded in th is map is intended to be advisory only and is NOT designed or intended to be used as July 14, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location GALfg9CRG r- � �_ _ _ • r; "t i � , . ' � . 3 S _ i%�. � 4 ` ,�+'a� - —sue aca �r � r— ' ... _ 4 � • - f .74,; WA ,�, V ; -- _ � cc CL � DOC7k 1080905 Ali 22 1 / y 1, •fir_ •r sS } n b 7 h l=3.r'aty. —I i 3 32 t �•ik 2b Too, d 27• jo !�± 1 MR 3 -- 1�11311! �1 � 33 .. i INi11+�....s -� - -- .,- l■ y , 905 Maple Ave vj� Community Development Department Approximate area of southern portion of lot offered for sale Feet Community Development Department ; . o 75 rrs 9910153011 938 MAPLE AVEr j l 9910153012 —.101 41W 928 MAPLE AVE rt " 9910153013,;. 922 MAPLE AVE 991Q153014r, � ` 912 MAPLE AVE VV �I r r r r ` .Tr :::iiiii:: R!ilrti,�r N 991 EMY 5Td .9..: Back to Agenda W-j --E S W! r - 797 MAPLE AV-E=y' iv I f av iy=11111111 795 CLAkr RK_ST 794 N ACAdEMY,ST p The information 'included in this map is intended to be advisory only and is NOT designed or intended to be used as September 13, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location GREENSPACE SUBDIVISION PART OF LOT 28 IN CARR'S ADDITION, LOTS 34, 35. AND 36 IN GRISWOLD AND ROWEN'S ADDITION, LOTS 2, 4, 5, 8, 9, 12 AND 16 IN HUNT SUBDIVISION, LOTS 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, AND 38 IN D.M. BAYLOR'S RESUBDIVISION, VACATED MARY STREET AND VACATED CLARK STREET, ALL IN THE NORTHWEST QUARTER OF SECTION 10, TOWNSHIP 11 NORTH, RANGE 1 EAST OF THE FOURTH PRINCIPAL MERIDIAN, IN THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS. SURVEYOR STATE OF ILLINOIS 11 COUNTY OF KNOX I, KEVAN J. COOPER BEING AN ILLINOIS LAND SURVEYOR, DO HEREBY STATE THAT TO THE BEST OF MY KNOWLEDGE, I HAVE SURVEYED AND SUBDIVIDED, INTO 2 LOTS TO BE KNOWN AS "GREENSPACE SUBDIVISION", BEING A SUBDMSION OF A PART OF LOT 28 IN CARR'S ADDITION, LOTS 34, 35, AND 36 IN GRISWOLD AND ROWEN'S ADDITION, LOTS 2, 4, 5, 8, 9, 12 AND 16 IN HUNT SUBDIVISION, LOTS 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, AND 38 IN D.M. BAYLOR'S RESUBDIVISION, VACATED MARY STREET AND VACATED CLARK STREET, ALL IN THE NORTHWEST QUARTER OF SECTION 10, TOWNSHIP 11 NORTH, RANGE 1 EAST OF THE FOURTH PRINCIPAL MERIDIAN, IN THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS. MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF LOT 28 IN CARR'S ADDITION; THENCE NORTH 01'04'30" EAST, A DISTANCE OF 1134.65 FEET ALONG THE EAST RIGHT-OF-WAY LINE OF MAPLE AVENUE TO THE NORTHWEST CORNER OF LOT 2 IN HUNT SUBDIVISION; THENCE NORTH 89'58'52" EAST, A DISTANCE OF 381.41 FEET TO THE SOUTHWEST CORNER OF LOT 36 IN GRISWOLD AND ROWEN'S ADDITION; THENCE NORTH 00'57'50" EAST, A DISTANCE OF 198.32 FEET ALONG THE FAST RIGHT-OF-WAY LINE OF CLARK STREET TO THE NORTHWEST CORNER OF LOT 34 IN GRISWOLD AND ROWEN'S ADDITION; THENCE SOUTH 89'59'37" EAST, A DISTANCE OF 162.46 FEET TO THE NORTHEAST CORNER OF LOT 34 IN GRISWOLD AND ROWEN'S ADDITION; THENCE SOUTH 01'03'47" WEST, A DISTANCE OF 1333.29 FEET TO THE SOUTHEAST CORNER OF LOT 28 OF CARR'S ADDITION; THENCE NORTH 8958'41" WEST, A DISTANCE OF 543.75 ALONG THE SOUTH LINE OF LOT 28 IN CARR'S ADDITION TO THE POINT OF BEGINNING, SAID TRACT CONTAINS 14.90 ACRES MORE OR LESS, AND BEING SUBJECT TO EASEMENTS, AGREEMENTS OR RESTRICTIONS OF RECORD. I ALSO STATE THAT TO THE BEST OF MY KNOWLEDGE THE ATTACHED PLAT IS A TRUE AND CORRECT REPRESENTATION OF SAID SURVEY AND SUBDIVISION. ALL DISTANCES ARE IN FEET AND DECIMAL PARTS THEREOF, I FURTHER STATE THAT TO THE BEST OF MY KNOWLEDGE THE LAND IS WITHIN THE CORPORATE LIMITS OF THE CITY OF GALESBURG, WHICH HAS ADOPTED A CITY PLAN AND IS EXERCISING THE SPECIAL POWERS AUTHORIZED BY DIVISION 12 OF ARTICLE 11 OF THE ILLINOIS MUNICIPAL CODE, AS NOW OR HEREAFTER AMENDED. I FURTHER STATE THAT NO PART OF THE PROPERTY COVERED BY THIS PLAT IS SITUATED WITHIN A SPECIAL FLOOD HAZARD AREA AS IDENTIFIED FOR KNOX COUNTY, ILLINOIS BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY, PER COMMUNITY PANEL NUMBER 17095CO259E, WITH AN EFFECTIVE DATE OF AUGUST 2, 2011. N p L LAND DATED THIS 15TH OF BER, 2023, A.D. \Q��utiauit�rr�►r�Np��.y��'G KEVAN BY: `---- - a = COOPER s rnC KEVAN J. COOPER - IL-1NOIS PROFESSIONAL LAND SURVEYOR NO. 3716 ° GALESBURG LICENSE RENEWAL DATE: 1 1 /30/2024 ILLINOIS •a a LINO�S,, BENARD ST. HARVEY ST. UNION ST, 49.5' R.O.W. 49.5' R.Q.W- W�Q w Q in w 0 r N. 4 r rA a Lo 0 a a ►A 0 a C 66' R.O.W. s> 15 u� Y <11> <13> U 12 13 N 89'58'52" E 381.41' (382') ------------------------- + FOUND 1/2" SMOOTH IRON ROD FOUND 3/4" IRON ROD-/ 1 j 1 J t � 1-10' UTILITY EASEMENT I { I I 1 LOT 1 8.28 ACRES± l I I A W F- U) y it S 89'59'37" E 162.46' (162') 00 { + co � � 1 1 � I z � 36 F-- 10' UTILITY EASEMENT 1 L I 0' 30' 60' SCALE: 1 " = 60' OWNER STATE OF ILLINOISSS COUNTY OF KNOX THIS IS TO CERTIFY THAT THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS, IS THE OWNER AND PROPRIETOR OF THE LAND DESCRIBED IN THE ATTACHED PLAT AND HAS/HAVE CAUSED THE SAME TO BE SURVEYED, SUBDIVIDED AND PLATTED AS SHOWN BY THE ATTACHED PLAT FOR USES AND PURPOSES AS INDICATED THEREON, AND DOES HEREBY ACKNOWLEDGE AND ADOPT THE SAME UNDER THE STYLE AND TITLE THEREON INDICATED, AND ALSO DOES HEREBY DEDICATE EASEMENTS FOR UTILITIES AS SHOWN HEREON AND ALSO DOES HEREBY DEDICATE TO THE USE OF THE PUBLIC ALL STREETS NOT HERETOFORE DEDICATED TO THE USE OF THE PUBLIC AS PUBLIC HIGHWAYS. I FURTHER CERTIFY THAT, AS OWNER OF THE PROPERTY HEREIN DESCRIBED IN THE SURVEYOR'S CERTIFICATE, WHICH WILL BE KNOWN AS "GREENSPACE SUBDIVISION", TO THE BEST OF MY KNOWLEDGE, STATE THAT THIS SUBDIVISION IS LOCATED WITHIN THE BOUNDARIES OF GALESBURG COMMUNITY UNIT SCHOOL DISTRICT #205, KNOX COUNTY, ILLINOIS. DATED THIS DAY OF , 2023, A.D. OWNER WIT THE ANNEXED P 1 g NOTARY PUBLIC 1 STATE OF 1LLINOIS Z. ❑ — COUNTY OF KNOX N I, ,NOTARY PUBLIC IN AND FOR THE I STATE AND COUNTY AFORESAID, DO HEREBY CERTIFY THAT CD IS/ARE PERSONALLY KNOWN TO ME TO BE THE SAME PERSON/S WHOSE NAME/S ARE: SUBSCRIBED TO THE FOREGOING CERTIFICATE, APPEARED BEFORE ME THIS DAY IN PERSON AND ACKNOWLEDGED THE EXECUTION OF THE ANNEXED PLAT AND ACCOMPANYING 21 , t INSTRUMENT FOR THE USES AND PURPOSES THEREIN SET FORTH AS a HIS/THEIR FREE AND VOLUNTARY ACT. { 0 us GIVEN UNDER MY HAND AND SEAL THIS 22 { DAY OF 2023, A.D. — — 1 1 23 { f NOTARY PUBLIC f COUNTY CLERK f I 24 1 STATE OF ILUNOIS . COUNTY OF KNOX THIS IS TO CERTIFY THAT I FIND NO DELINQUENT OR UNPAID TAXES OR SPECIAL ASSESSMENTS, NO UNPAID FORFEITED TAXES, AND NO REDEEMABLE TAX SALES AGAINST ANY OF THE REAL ESTATE DESCRIBED IN THE FOREGOING 25 I CERTIFICATES. I FURTHER CERTIFY THAT I HAVE RECEIVED ALL STATUTORY FEES IN CONNECTION C) f ¢ N DATED THIS DAY OF 2023. A.D. COUNTY CLERK I 32 i REsU8D—NIS1ON 1 0 1 BAYLOR'S I 1 I a �� 1INGRESS/EGRESS AND PARKING EASEMENT TO + V' FOLLOWING AND INCLUDE EXISTING PAVED AREA -1 — 1 — ____ — — + 33 VACATED MARY STREET 1 1 ❑5 1 ! 8 f 10' UTILITY EASEMENT S 88'55'30" E 110.00' 34 S 80 8'55 30 E 314.00 — L--------� — — — --- ---� ----- -_.--- � 1 N 84' 19'38" E 50.00'� - - --- 10' UTILITY EASEMENT ❑ N 80'03'08" E 71.21' ' i I 1-91 I { 1 12 38 1 vB�1��5�c)� 1 � ORIGINAL LOT LINES (TYPICAL) v LOT 2 { Lo 6.62 ACRES* I a N 1 f 1 1 I 10' U11UTY EASEMENT-1 I I { I 1 10' UTILITY EASEMENT N 89'5W 543 ----- --— ---- FOUND 3/4" IRON ROD I UJI SOUTH LINE LOT 28 CARR'S SUBDIVISION 31 U 66' R.O.W- MARY ST. PLANNING AND NG COMMISSION STATE OF ILLINOIS COUNTY OF KNOX APPROVED THIS DAY OF 2023, A.D. CITY OF GALESBURG PLANNING AND ZONING COMMISSION CITY OF GALESBURG STATE OF ILLINOIS COUNTY OF KNOX EXAMINED AND APPROVED BY THE CITY COUNCIL OF GALESBURG ON THIS _ DAY OF , 2023, A.D. CITY CLERK - CITY OF GALESBURG SUPERVISOR OF ASSESSMENTS STATE OF ILLINOIS ss COUNTY OF KNOX APPROVED THIS DAY OF , 2023, A.D. SUPERVISOR OF ASSESSMENTS NOTES. • INDICATES 5/8"0 IRON ROD UNLESS NOTED OTHERWISE FOUND IN PLACE. ~ r !Il w N 1. 2. C-) INDICATES 1 /2"0 IRON ROD WITH PLASTIC CAP STAMPED "JONES INC." FOUND IN PLACE. 3. ■ INDICATES 1 /2" SQUARE IRON ROD FOUND IN PLACE. a of } 4. O INDICATES 5/8"0 X 30' REBAR WITH PLASTIC CAP STAMPED "BCZ INC." SET THIS SURVEY. La J Y ¢ o 5. ® INDICATES CONCRETE SURVEY MARKER SET THIS SURVEY. 6. INDICATES CHAIN LINK FENCE. 7. DISTANCES ARE IN FEET AND DECIMAL PARTS THEREOF. ❑ 8. BEARINGS AND DISTANCES IN PARENTHESIS ARE THOSE OF RECORD; ALL OTHERS ARE FIELD MEASUREMENTS. I I 9. BEARINGS ARE BASED ON ILLINOIS STATE PLANE COORDINATE SYSTEM, WEST ZONE 1202. 10. DATE OF COMPLETION OF FIELD WORK. 09/06/2023. LOCATION MAP 11. FIELD BOCK: 23-09 PAGES 32-33 AND 47. 12. TOTAL AREA OF SUBDIVISION 14.90 ACRES±. NO SCALE 13. i 18 l INDICATES LOTS IN CARR'S ADDITION RECORDED IN PLAT BOCK 2 PAGE 94. 14• <36'> INDICATES LOTS IN GRISWOLD AND ROWEN'S ADDITION RECORDED IN PLAT BOOK 3 PAGE 148. 15. 16 INDICATES LOTS IN HUNT SUBDIVISION RECORDED IN PLAT BOOK 3 PAGE 153. 16. 3 INDICATES LOTS IN D.M. BAYLOR'S RESUBDIVISION RECORDED IN PLAT B00K 9 PAGE 33. 17. SPECIAL ORDINANCE NO. 374 VACATING A PORTION OR MARY STREET RECORDED IN BOCK 468 PAGE 166. 18. SPECIAL ORDINANCE NO. 375 VACATING A PORTION OF CLARK STREET RECORDED IN BOOK 468 PAGE 164. 19. PLAT OF SURVEY BY KEVAN J. COOPER RECORDED ON 07/15/2022 IN PLAT BOOK 46 PAGE 76 AS DOC. NO. 1080905. CLIENT: CITY OF GALESBURG Back to Agenda 109105W COUNCIL LETTER CITY OF GALESBURG NOVEMBER 06, 2023 AGENDA ITEM: 2023 Classification and Salary Schedule for Fire personnel. SUMMARY RECOMMENDATION: The Interim City Manager and HR Manager recommend approving the 2023 Classification and Salary Schedule for Fire personnel. BACKGROUND: The attached 2023 Classification and Salary Schedule reflects the following changes that were recently negotiated between the parties: • Creation of the pay grade 24F, Step G, applicable to Battalion Chiefs. BUDGET IMPACT: There are sufficient funds available for this change and has been included in the draft 2024 budget. SUPPORTING DOCUMENTS: 1. 2023 Classification and Salary Schedule for Fire employees Prepared by: JP Page 1 of 1 Back to Agenda 11/6/2023 Sworn Employees in the Galesburg Fire Department Sworn Personnel Represented by I.A.F.F. Local No. 555 Range Step A Step B Step C Step D Step E Step F Step G 19 F (80)* 26.39 27.71 29.10 30.57 32.08 33.69 35.39 19 F (106) 19.43 20.40 21.42 22.49 23.62 24.77 26.04 21 F (80)* 29.10 30.57 32.08 33.69 35.39 37.14 39.00 21 F (106) 21.42 22.49 23.62 24.77 26.04 27.34 28.71 24 F (106) 1 N/A N/A N/A N/A N/A N/A 33.24 *includes 2.5% staff position incentive Pay Ranges and Classification Titles Range Title 19 F (80) Firefighter (80) 19 F (106) Firefighter (106) 21 F (80) Fire Captain (80) 21 F (106) 1 Fire Captain (106) 24 F (106) 1 Fire Battalion Chief (106) Note: For the ranges above, Step F requires a Fire Science Certificate and Step G an Associate Degree in Fire Science Sworn Exempt Personnel in the Galesburg Fire Department Range Step A Step B Step C Step D I Step E I Step F I Step G Step H Step I Step J Step K 27 EX 79,558.78 81,529.81 83,577.66 85,676.70 87,801.34 90,002.77 92,255.41 94,559.22 96,914.26 99,346.10 101,829.09 31 EX 96,069.52 98,475.74 100,933.15 1 103,441.77 106,052.75 108,689.36 111,402.76 114,192.94 117,059.92 119,978.11 122,973.07 Pay Ranges and Classification Titles Range Title 27 EX Fire Deputy Chief 31 EX Fire Chief Back to Agenda 23-4113 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 6, 2023 AGENDA ITEM: Approval to accept and order for Surfacing and Install of the Engineered Wood Fiber Safety Surfacing and playground equipment, as part of the Statewide Funding Initiative with Illinois Parks and Recreation Association (IPRA), Playcore, and GameTime with Cunningham Recreation for Lancaster Park playground. SUMMARY RECOMMENDATION: The Interim City Manager, Director of Parks and Recreation and Purchasing Agent recommend the funding request for $37,447.00 toward installation of the qualified playground equipment and Engineered Wood Fiber Safety Surfacing. BACKGROUND: IPRA, Playcore and GameTime partnered to improve quality of life through a Statewide Healthy Play Initiative of which the City of Galesburg was an award recipient. The program supports the development of high -quality outdoor play to communities that seek to serve as a National Demonstration Site. This initiative allows for utilization of the OSLAD 50% match for the OSLAD funded renovation project at Lancaster Park. The City of Galesburg was approved to purchase the Gametime Play feature August 7, 2023. The installation and surfacing were quoted separately until the budgetary amount was determined for the remainder of the project. Surfacing and installation will be completed in the amount of $37,447.00. BUDGET IMPACT: The installation of the playground equipment and Engineered Wood Fiber Safety Surfacing will be paid for by the Grant Fund (013). SUPPORTING DOCUMENTS: 1. Surfacing and Installation Cost Breakdown Prepared by: EAV Page 1 of 1 Back to Agenda GameTime c/o Cunningham Recreation PO Box 240981 Quote # C15011" Charlotte, NC 28224 162339-02-04 800.438.2780 t PL"XYCDrk19 tea-^y 704.525.7356 FAX Lancaster Park - Surfacing & Install - REV City of Galesburg Ship to Zip 61401 Attn: Elizabeth Varner 55 W. Tompkins Street Galesburg, IL 61401 Phone: 309-345-3683 evarner@ci.galesburg.il.us 1 EWF GT-Impax - Engineered Wood Fiber Safety Surfacing (CY)- $5,600.00 $5,600.00 • Area: 3906 Sq.Ft. • Thickness (Compacted): 12" • Volume: 1193 Cubic Yards 1 INSTALL MISC - Installation of Above Equipment and Safety Surfacing- $30,000.00 $30,000.00 • Does not include any site work. Spoils to remain on site. • If access is limited, additional charges may apply. Contract: OMNIA #2017001134 Sub Total $35,600.00 Freight $1,847.00 Comments * Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may result in additional costs. * Taxes, if applicable, will be applied at the time of invoice. Please provide a copy of your tax exempt certificate to avoid the addition of taxes. * Equipment included on Q# 162339-01-03. Page 1 of 3 t PL.a' CC) RC --, GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX Lancaster Park - Surfacing & Install - REV GAMETIME - TERMS & CONDITIONS: Back to Agenda vJ/ Quote # 162339-02-04 • PRICING: Due to volitile economic demand, pricing is valid for 30 days. Pricing is subject to change. Request updated pricing when purchasing from quotes more than 30 days old. • TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or as otherwise negotiated upon credit application review. Pre -payment may be required for equipment orders totaling less than $5,000. Payment by VISA, MasterCard, or AMEX is accepted (If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees.). Checks should be made payable to Playcore Wisconsin, Inc. d/b/a GameTime unless otherwise directed. Any order exceeding $300,000 will require progress payments during the course of completion. • CREDIT APPLICATION: Required for all non -governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. • FINANCE CHARGE: A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30 days past due. • CASH WITH ORDER DISCOUNT. Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT) are eligible for a 3% cash -with -order (CWO) discount. • ORDERS: All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders must be made out to Playcore Wisconsin, Inc. d/b/a GameTime. • FREIGHT CHARGES: Shipments shall be F.O.B. destination. Freight charges prepaid and added separately. • SHIPMENT. Standard Lead time is 10-12 weeks (some items may take longer) after receipt and acceptance of purchase order, credit application, color selections and approved drawings or submittals. • PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. • RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted from any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to merchantable condition. Uprights & custom products cannot be returned. • TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. INSTALLATION CONDITIONS: • ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery. • STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation. • FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only. Customer shall be responsible for unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost. • UTILITIES: Installer will contact 811 to locate all public utilities prior to layout and excavation of any footer holes. Owner is responsible for locating any private utilities. • ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in this quotation. If additional site work or specialized equipment is required, pricing is subject to change. Page 2 of 3 GameTime c/o Cunningham Recreation PO Box 240981 0-34-3 Charlotte, NC 28224 800.438.2780 t PLaYc0rd 704.525.7356 FAX Lancaster Park - Surfacing & Install - REV ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the terms and conditions stated herein Accepted By (printed): Title: Telephone: Fax: P.O. Number: Date: Purchase Amount: $37,447.00 SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) Salesperson's Signature BILLING INFORMATION: Bill to: Contact: Address: Address: City, State: Tel: E-mail Fax: Customer Signature Zip: SHIPPING INFORMATION: Ship to: Contact: Address: Address: City, State: Zip: Tel: Fax: E-mail: Back to Agenda vJ/ Quote # 162339-02-04 Page 3 of 3 Back to Agenda 23-4114 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 6, 2023 AGENDA ITEM: Settlement Agreement Marston v. Galesburg SUMMARY RECOMMENDATION: The City Manager, the Benefits & Risk Manager, and the City Attorney recommend approval of the settlement agreement. BACKGROUND: This Settlement Agreement resolves the pending workers' compensation case of Mr. Marston related to an injury sustained in January, 2022. In exchange for a release of claims, Mr. Marston will be compensated $18,787.50. BUDGET IMPACT: Sufficient funds are available in the Risk Management Fund (078) SUPPORTING DOCUMENTS: 1. Settlement Agreement Prepared by: JAL Page 1 of 1 Back to Agenda ILLINOIS WORKERS' COMPENSATION COMMISSION SETTLEMENT CONTRACT LUMP SUM PETITION AND ORDER Workers' Compensation Act Yes Gary Marston Employee/Petitioner v City of Galesburg Employer/Respondent ATTENTION. Answer all questions. Attach a recent medical report. Occupational Diseases Act No Fatal case? No Date of death Case# 22WC006863 Setting Rock Island Internal# S0124648 To resolve this dispute regarding the benefits due the petitioner under the Illinois Workers' Compensation or Occupational Diseases Act, we offer the following statements. We understand these statements are not binding if this contract is not approved. Gary Marston Employee/Petitioner City of Galesburg Employer/Respondent Street address 55 W. Tompkins Street Street address Date of accident: 1 /18/2022 How did the accident occur? Slipped on ice at the front door of water plant What part of the body was affected? Right leg and ankle City, State, Zip code Galesburg, IL 61402-1387 City, State, Zip code What is the nature of the injury? Fractured right ankle with ROIF The employer was notified of the accident orally. Return -to -work date: 9/12/2022 Location of accident: Galesburg Did the employee return to his or her regular job? Yes If not, explain below and describe the type of work the employee is doing, the wage earned, and the current employer's name and address. TEMPORARY TOTAL DISABILITY BENEFITS: Compensation was paid for 0 weeks at the rate of $0.00 /week. The employee was temporarily totally disabled during the following eriod s : From I Through Notes regarding temporary total disability benefits: E-IC5 5112 100 W. Randolph Street #8-200 Chicago, IL 60601 3121814-6611 Toll free 8661352-3033 Web site: www.iwcc.il.gov Downstate offices: Collinsville 6181346-3450 Peoria 3091671-3019 Rockford 8151987-7292 Springfield 2171785-7084 Page I of 4 Back to Agenda Paid Wages MEDICAL EXPENSES: The employer has not paid all medical bills. List unpaid bills in the space below. The parties agree that all medical bills the Respondent agrees to pay have been paid prior to the approval of the contracts. Any and all additional bills and associated liens are disputed and denied and are Petitioner's responsibility. PREVIOUS AGREEMENTS: Before the petitioner signed an Attorney Representation Agreement, the respondent or its agent offered in writing to pay the petitioner $ N/A as compensation for the permanent disability caused by this injury. An arbitrator or commissioner of the Commission previously made an award on this case on N/A regarding TTD $ N/A Permanent disability $ N/A Medical expenses $ N/A Other $ N/A TERMS of SETTLEMENT: Attach a recent medical report signed by the physician who examined or treated the employee. Since a serious dispute exists, Respondent offers and Petitioner agrees to accept the lump sum settlement amount of $18,787.50 which represents 25% loss of use of the right foot pursuant to Section 8(e) of the Illinois Workers' Compensation Act. This contract represents full and final settlement of any and all claims for compensation, TTD, and medical, surgical, and hospital expenses, and any other expenses, past, present, and future, known or unknown, arising out of the alleged work -related accident described herein. This contract further represents full and final settlement of any and all claims as the result of any aggravation, exacerbation, sequalae, or residual effect of the foregoing accident up through and including the date on which this contract is approved. The parties agree that all medical bills the Respondent agrees to pay have been paid prior to the approval of the contracts. Any and all additional bills and associated liens are disputed and denied and are Petitioner's responsibility. Petitioner acknowledges that any and all liens or potential liens involving Medicare, Medicaid, the Internal Revenue Service, healthcare providers, health insurance providers or carriers, and child support enforcement, IDHS or otherwise, are Petitioner's sole responsibility and have been revealed to Respondent. Petitioner agrees to indemnify, defend, and hold Respondent harmless regarding any such liens. Petitioner and Respondent further agree to waive the provisions of Section 8(a) and 19(h) of the Act, those provisions being the right of future medical and right of review. Petitioner represents that he has not applied for and is not currently receiving Medicare or SSDI. Respondent reserves all rights of reimbursement provided under Section 5(b) of the Act and this settlement agreement is not a waiver of Respondent's Section 5(b) rights. The parties agree Respondent is not responsible for any future medical treatment, Medicare covered or otherwise, following this settlement as Petitioner has been released from care. The parties have considered Medicare's interests in this settlement and have determined that an allocation for future Medicare covered expenses is not required pursuant to the policy and procedure established by the CMS Memoranda to protect Medicare's interests, as required by the Medicare Secondary Payer Statute, and for reasons set forth below. At the time of this settlement, Petitioner is neither on nor eligible for either Social Security Disability or Medicare and Petitioner is not reasonably expected to become eligible for either Social Security Disability or Medicare within the next thirty (30) months. Based upon reports of Petitioner's current health care providers, Petitioner's treating physicians have placed Petitioner at MMI with no indication for further medical treatment as a consequence of Petitioner's alleged work injury. There are no future Medicare covered treatments or prescriptions prescribed or reasonably expected related to the injuries in this claim; therefore, no allocation is required or being established. Regardless, it is not the intention of Petitioner, Respondent, or Respondent's Carrier in this case to shift the responsibility for paying future medical expenses related to Petitioner's injuries to the Federal Government. The parties have considered and protected Medicare's interests in this case. However, this settlement does not meet the current criteria for review and approval by the Centers for Medicare and Medicaid Services. Petitioner acknowledges that Petitioner understands that if Petitioner has received any benefits, at any time, known or unknown, from Medicare or Medicaid for any injuries or conditions, related or not to Petitioner's industrial accident, Petitioner must contact Medicare/Medicaid to resolve any lien or claim Medicare/Medicaid might have against the proceeds of this settlement. Petitioner understands that should future treatments related to this injury become E-ICS Page 2 of 4 Back to Agenda necessary and CMS (Medicare) finds that a Medicare Set -aside Allocation was required, and that Medicare's interests were not adequately protected, CMS (Medicare) may require Petitioner to expend up to the entire settlement amount on Medicare covered expenses related to the injury before Medicare will provide coverage for the injury. Petitioner voluntarily accepts this risk and waives any claims against Respondent and Carrier should Medicare take such action, including, but not limited to a Private Cause of Action against Respondent/Carrier under the Medicare Secondary Payer Act (MSP) pursuant to 42 USC §1395y(b)(3)(A). Total amount of settlement $18,787.50 Deduction: Attorney's fees Deduction: Petitioner's costs Deduction: Other (explain) $0.00 Amount employee will receive $18,787.50 PETITIONER'S SIGNATURE. Attention, petitioner. Do not sign this contract unless you understand all of the following statements. I have read this document, understand its terms, and sign this contract voluntarily. I believe it is in my best interests for the Commission to approve this contract. I understand that I can present this settlement contract to the Commission in person. I understand that by signing this contract, I am giving up the following rights unless expressly reserved or left open for a specified period of time in the terms of settlement: 1. My right to a trial before an arbitrator; 2. My right to appeal the arbitrator's decision to the Commission; 3. My right to any further medical treatment, at the employer's expense, except as otherwise provided herein, for the results of this injury; 4. My right to any additional benefits if my condition worsens as a result of this injury. Signature of petitioner Name of petitioner Telephone number Date PETITIONER'S ATTORNEY. I attest that any fee petitions on file with the IWCC have been resolved. Based on the information reasonably available to me, I recommend this settlement contract be approved. Signature of attorney Karin Connelly Attorney's name Ridae & Downes 230 W Monroe Street Suite 2330 Chicaao. IL 60606 Firm name and address (312) 372-8282 Telephone number E-ICS Page 3 of 4 Date 00412 IWCC Code # kconnelly(W-ridgedownes.com E-mail address Back to Agenda RESPONDENT'S ATTORNEY. The respondent agrees to this settlement and will pay the benefits to the petitioner or the petitioner's attorney, according to the terms of this contract, promptly after receiving a copy of the approved contract. Signature of attorney James Kelly Attorney's name James M Kelly 7817 N Knoxville Avenue Peoria, IL 61614 Firm name and address (309) 679-0900 Telephone number City of Galesburg Name of respondent's insurance or service company ORDER OF ARBITRATOR OR COMMISSIONER: Having carefully reviewed the terms of this contract, in accordance with Section 9 of the Act, by my stamp I hereby approve this contract, order the respondent to promptly pay in a lump sum the total amount of settlement stated above, and dismiss this case. E-ICS Page 4 of 4 Date 03150 IWCC Code # jimANameskellylawfirm.com E-mail address Back to Agenda 23-4115 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 6, 2023 AGENDA ITEM: Purchase of Insurance Coverage for City Liability / Property / Vehicles SUMMARY RECOMMENDATION: The City Manager and Risk Manager recommend the City Council authorize the purchase of insurance policies from the Illinois Municipal League Risk Management Association (RMA). BACKGROUND: In April of 2021 the city entered into an agreement with RMA to place certain coverages of insurance with their association. We have presented several claims in the years since, received excellent service, and have received a favorable renewals. RMA also provides safety programs and training at no additional cost. For consideration of the Council is the policy renewal of the coverages purchased by the city for the period 1/l/2024 - 12/31/2024. Coverages include general liability, property damage for buildings, automobile liability & physical damage for the fire & police departments and transit vehicles, public official bonds, and law enforcement liability. The policy has a deductible of $10,000 per occurrence for most lines of coverage and would become effective January 1, 2024 with an annual premium of $462,518.00. This is an increase of approximately 1%, which is under the projected and budgeted amount for plan year 2024. If the premium is paid on or before November 17th, we will receive a 1 % early payment discount, reducing the annual cost being approved to $457,892.82. The invoice also includes the $2,000 annual membership fee budgeted by the city clerk in line item 105-55000. BUDGET IMPACT: Sufficient funding is budgeted in the Risk Fund for this purchase. SUPPORTING DOCUMENTS: 1. RMA Invoice Prepared by: JAL Page 1 of 1 Back to Agenda Illinois Municipal League Risk Management INVOICE RMAAssociation PO Box 5180, Springfield, IL 62705-5180 1 Ph: (217) 525-1220 1 Fax: (217) 525-7438 Date: October 2, 2023 Please return this form with payment Member: City of Galesburg after completing the information Account #: 0207 on the reverse side. Indicate Payment Option (from list below): _ Amount Enclosed: $ MAKE CHECK PAYABLE TO RMA BILLING DETAIL 2024 IML RISK MANAGEMENT ASSOCIATION ANNUAL CONTRIBUTION Work Comp $ 0 Auto Liability & Comprehensive General Liability $297,553 Portable Equipment $2,009 Auto Physical Damage $17,901 Property $145,055 $462,518 2024 ILLINOIS MUNICIPAL LEAGUE MEMBERSHIP DUES* $2,000 INVOICE TOTAL $464,518 PLEASE CHOOSE ONE OF THE FOLLOWING PAYMENT OPTIONS and enter it in the space provided above: OPTION #1— Pay Full Amount Contribution Amount $462,518.00 Minus 1% Savings $4,625.18 $457,892.82 Illinois Municipal League Dues $2,000.00 Total due by 11/17/23 $459,892.82 OPTION #2 - Pay Full Amount Contribution Amount $462,518.00 Illinois Municipal League Dues $2,000.00 Total due by 12/15/23 $464,518.00 OPTION #3 - Pay in two installments Includes 1% installment fee Contribution Amount $462,518.00 Plus 1% fee $4,625.18 $467,143.18 Illinois Municipal League Dues $2,000.00 $469,143.18 $234,571.59 Due by 12/15/23 $234,571.59 Due by 5/17/24 *Membership with the Illinois Municipal League (IML) is a requirement to remain a member of the IML Risk Management Association. On behalf of the municipality named above ("Member"), I hereby warrant that I have the authority to sign this agreement on the Member's behalf. (If choosing the installment option, I acknowledge and understand that it is afforded only as a benefit for budgeting purposes and is not meant to allow for mid-term withdrawal.) I acknowledge and understand that Article 5 of the Intergovernmental Cooperation Contract ("Contract") prohibits termination of the Intergovernmental Cooperation Contract no less than 120 days prior to the first day of January of any given year. Per Article 5, 1 warrant that the Member will adhere to the Contract and pay all contributions when due. Municipal Official (please sign): Title: whleld Date: Back to Agenda TOWN OF THE CITY OF GALESBURG Date: November 6, 2023 Agenda Number: 23-9022 TOWN FUND GENERAL ASSISTANCE FUND $1,231.11 IMRF FUND $12,435.20 SOCIAL SECURITY/MEDICARE FUND $3,309.07 LIABILITY FUND $2,467.84 AUDIT FUND TOTAL $19,443.22 Back to Agenda 2:09 PM 10130/23 TOWN of the City of Galesburg e TOWN TOWN Payment Due Report October 11 - October 30, 2023 Type Date Num Name Memo Amount Ameren Illinois Bill 10/24/2023 102423 Ameren Illinois Acct# 5392319850 294.65 Total Ameren Illinois 294.65 CityGalesburg EXPENSES Bill 10/30/2023 103123_water CityGalesburg EXPENSES Acct# 018974-000 Water Service 1011123 to 10/31/23 41.38 Total CityGalesburg EXPENSES 41.38 Expense Cabrera Bill 10/20/2023 101323_IPAlclass Expense Cabrera Cabrera Expense Reimbursement for 10110 to 1011... 666.90 Total Expense Cabrera 666.90 Galesburg Termite & Pest Bill 10/27/2023 4036 Galesburg Termite & Pest Acct# 115 35.00 Total Galesburg Termite & Pest 35.00 HumbleFax Bill 1012712023 FMM5V-001 HumbleFax October- 1 month Subscription 20.00 Total HumbleFax 20.00 NCPERS Bill 10/27/2023 2516112023 NCPERS Group Life Insurance Premium NOV 2023 64.00 Total NCPERS 64.00 Summit Hosting Bill 10/21/2023 9140114 Summit Hosting Summit QEs hosting 10121-11112 71.89 Total Summit Hosting 71.89 Tri-States Water Bill 10/16/2023 91830 Tri-States Water GALES BURGCITYASSESS OR October 2023 37.29 Total Tri-States Water 37.29 TOTAL 1,231.11 Township Reporting (Unpaid Bills Detail) Page 11 Back to Agenda 2:12 PM 10130123 Type Name Oct 11 - 30, 23 Bill Amazon Bill Amazon Bill Amazon Bill Hy-Vee Main St # 1216 Bill Hy-Vee Main St # 1216 Bill Hy-Vee Main St # 1216 Bill Hy-Vee Main St # 1216 Bill Hy-Vee Main St # 1216 Bill Hy-Vee Main St # 1216 Bill Hy-Vee Main St # 1216 Bill Hy-Vee Main St # 1216 Bill Hy-Voe Main St # 1216 Bill PETTY CASH Bill Shoe Sensation Rill Shoo Sensation Oct 11 - 30, 23 TOWN OF THE CITY OF GALESBURG - GA General Assistance Payment Due Report October 11 -October 30, 2023 Num Date Memo Amount 1123331609 10120/2023 Office Supplies from Amazon 9122 Order# 112-333... 66.43 092423 10/27/2023 Office Supplies: Correction Tape 32 ct 1 Logitech ke... 66.43 100823 10/27/2023 Office Supplies: Stapler + addinq machine tape 36.43 G16264 10/20/2023 G16264 Food Assistance for 99.41 G16295 10/20/2023 G16295 Food Assistance for 73.91 G16313 10/20/2023 G16313 food Assistance for 1 96.96 G16305 10/20/2023 G16305 Food Assistance for ,-•• — 99.32 G16240 10120/2023 G16240 Food Assistance for �.. ..y 75.00 G16329 10/23/2023 G16329 Food Assist fort 55.29 G16269 10/23/2023 G16269 Food Assist for t 48.66 G16299 10/23/2023 G16299 Food Assist for r i 75.00 G 16338 10/23/2023 G16338 Food Assist for,., _, 70.03 101823_petty 1012012023 Petty Cash reconciliation 8/18 to 10/18 223.91 7416231023 G16099 10/2312023 G16099 Clothing Assist for 89.99 7416231023_G16204 10/23/2023 G16204 Clothing Assist for r 54.00 1 9Zn 77 Township Reporting for Trustees Page 1 Back to Agenda 2:17 PM TOWN OF THE CITY OF GALESBURG - GA 10/30/23 General Assistance Advance Payment Report Cash Basis October 11 to October 30, 2023 narp N11M Income Expense 602 . Gen Assistance - Rent 10/17/2023 24671 10/17/2023 24672 10/23/2023 24682 10/23/2023 24686 10/24/2023 24692 10/24/2023 24693 10/25/2023 24695 10/26/2023 24696 10/30/2023 24702 Total 602 - Gen Assistance - Rent 603 • Gen Assistance - Utilities 10/12/2023 24667 10/1712023 24680 10/27/2023 24701 Total 603 - Gen Assistance - Utilities Name Memo Paid Amount LL Finzel, Paul G16336 Shelter Assist for 250.00 LL Galesburg Commercial, ... G16351 Shelter Assist for 340.00 LL KCHA G16358 Shelter Assist for 17.00 LL Mackey, Laurie G16354 Shelter Assist for 340.00 LL Vanguard Properties, LLC G16372 Shelter Assist for 275.97 LL Talbert, Kevin G16379 SHelterAssist for,.• --- 340.00 LL Vanguard Properties, LLC G16380 Shelter Assist for L. , . _ _... 340.00 LL Finzel, Paul G16384 Shelter Assist for " 250,00 LL Finzel, Paul G16392 Shelter Assist for i 340,00 2,492.97 MidAmerican Energy Comp... Utility Assistance for Lic ...... 201.37 City WATER Galesburg Acct4 021730-000 G16341 , 82.08 City WATER Galesburg Acct# 006949-000 Utility Assist for + 72.83 612 . Gen Assistance - Misc/Lndry/Tra 10/23/2023 24683 LL KCHA Laundry Total 612 • Gen Assistance - MisclLndry/Tra 613 • Emergency Assistance - Rent 10/17/2023 24668 LL Premier Real Estate 10/23/2023 24685 LL Sandburg Lake Estates Total 613 • Emergency Assistance - Rent 614, Emergency Assistance -Utility 10/17/2023 24669 AMEREN PLEDGE 10/17/2023 24670 City WATER Galesburg 10/17/2023 24673 AMEREN PLEDGE 10/23/2023 24681 AMEREN PLEDGE 10/23/2023 24684 AMEREN PLEDGE 10/23/2023 24688 AMEREN PLEDGE 10/24/2023 24690 City WATER Galesburg 10/24/2023 24691 AMEREN PLEDGE 10/26/2023 24697 City WATER Galesburg 10/27/2023 24699 AMEREN PLEDGE 10/27/2023 24700 AMEREN PLEDGE 356.28 G16361 Laundry Assist for E 20.00 20.00 1711 W. Carl Sandburg D... 670.00 G16355 Shelter Asst for 340.00 1,010.00 Acct# 1973563060 El6344 Emerg Utility Assi... 500.00 Acct# 021730-000 G16341 Utility Assist for J... 270.85 Acct# 7836324009 Emerg Utility Assist E163... 1,000.00 Acct# 7859348012 El6365 Emerg Utility Assi--- 1,000.00 AccT4 7023510286 Emerg Utility Assist E163... 1,000.00 Acct# 7652450122 Emerg Utilty Assist for Kay... 1,000.00 Acct# 060834-000 Emerg Utility Assist for Ro... 393.61 Acct# 5500980188 Emerg Utility Assist for Ron-.- 405.19 Acct# 056023-001 Emerg Utility Assist for P 310.55 Acct# 7581070105 Emerg Utility Assist - 689.00 Acct# 1366537453 Utility Assist - 166.57 Twnship Reporting for Trustees (Paid Out Report) Page 1 Back to Agenda 2:17 PM TOWN OF THE CITY OF GALESBURG - GA 10130/23 General Assistance Advance Payment Report Cash Basis October 11 to October 30, 2023 Date Num Name 10/30/2023 24703 City WATER Galesburg 10/30/2023 24704 City WATER Galesburg Total 614 - Emergency Assistance - Utility Total Expense Net Income Memo Acct# 066907-000 Emerg Utility Assist - ACCW 064988-000 Emerg Utiliy Assist - Paid Amount 302.05 287.36 7,325.18 11 )nA aq -11,204.43 Twnship Reporting for Trustees (Paid Out Report) Page 2 Back to Agenda 2:22 PM 10/30/23 Accrual Basis Type 215 • IMRF WH Liability Check Liability Check Liability Check Total 215 - IMRF WH TOTAL TOWN of the City of Galesburg - IMRF IMRF Payment Due Report October I I -October 30, 2023 Date Num 10/30/2023 64577 10/30/2023 64577 10/30/2023 64570 Name Split I.M. R. F. 106... I.M. R. F. 106... I.M. R. F. 107... Amount -1,406.02 -1,146,93 -756.12 -3,309.07 -3,309.07 Page 1 Back to Agenda 2:25 PM 10/30123 Accrual Basis Type Date Name 108 • Cash in Bank - SSMC FUND Transfer 10/26/2023 Total 108 • Cash in Bank - SSMC FUND TOTAL SSMC FUND SSMC Transactions October 11 -October 30, 2023 Memo Split Funds Transfer Redistribute SSMC for October t... 106 - Cash in Bank - TOWN FUND Amount -2,467.84 -2,467,84 -2,467.84 GL Account QuickReport Page 1