HomeMy WebLinkAbout12-16-2025 - 2026 207 Extended Budgeting Report0- CITY OF
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December 18, 2023
City Council Agjj4a
55 W. TOMPKINS STREET
GALESBURG, IL 61401
WWW.CI.GALESBURG.IL.US
CITY OF
GALESBURG
City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
December 18, 2023
Galesburg City Council meetings are streamed live on the City's website and Comcast channel 7.
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Approve Minutes from December 4, 2023
Public Comment
Consent Agenda #2023-24
23-2066
Resolution
Abating property tax on general obligation bonds
23-3044
Bid
Purchase of 2024 Fill Materials
23-4124
Approve
City of Galesburg Financial Policy
23-4125
Approve
City of Galesburg Investment Policy
23-5013
Receive
2024 Meeting Calendar
23-8023
Bills and Advance
Approval and warrants drawn in payment of same
Checks
Passage of Ordinances and Resolutions
23-1035
Ordinance
Multi Use Paid Leave Act Exemption (Final Reading)
23-1036
Ordinance
Amending Chapter 94 regarding demolitions (Final Reading)
23-1037
Ordinance
Restrict parking along a curve at the intersection of Monroe Street and
Hackberry Road (Final Reading)
Bids, Petitions and Communications
23-3045
Bid
Bunker Links Golf Course bridge replacement
23-3046
Bid
Purchase and installation of playground equipment at Dale Kelley Park
23-3047
Bid
Purchase of two 11 ft rotary mowers for the Park Division
23-3048 Bid Purchase of one 11 ft rotary mower for the Golf Division
City Manager's Report
A. December TAC Report
Miscellaneous Business (Agreements, Approvals, Etc.)
23-4126 Approve Revolving Loan Fund Agreement with Smokin' Willies BBQ, LLC
23-4127 Approve Fagade Agreement with Smokin' Willies BBQ, LLC
23-4128 Approve TIF Agreement with Smokin' Willies BBQ, LLC
23-4129 Approve Preauthorization of Police Vehicles Purchase
Town Business
23-9026 Ordinance Township Budget & Appropriation Ordinance (Final Reading)
23-9027 Ordinance Township Tax Levy Ordinance (Final Reading)
23-9028 Bills
Closing Comments
Adjournment
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CITY 8F
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CITY MANAGER'S OFFICE
Operating Under Council — Manager Government Since 1957
CITY COUNCIL MEETING
City Manager's Report
December 18, 2023
CONSENT AGENDA #2023-24
Item 23-2066 Abating Property Tax on General Obligation Bonds
Staff recommend approval of a resolution abating property tax on general obligation bonds. Bond
payments are part of the property taxes unless the City Council approves resolutions abating
these taxes.
Item 23-3044 Purchase of 2024 Fill Materials
Staff recommend approval of the bid to supply fill and patch materials for 2024 to Roanoke
Concrete Products except for:
• HMA Surface Course "D" N50 and High -Performance Patching Mixture —Tickle Asphalt Co
• Trench Backfill FA-6 (Picked Up) — Galesburg Builders Supply
• Coarse Aggregate CA-6 (Crushed White Stone), Coarse Aggregate CA-6 (gravel or crushed)
(Delivered), Mason Sand (Delivered), Fill Sand (Delivered), Trench Backfill Sand
(Delivered) and 3/8 Pea Gravel CA-16 (Delivered) — Gunther Construction
• 3/8 Pea Gravel CA-16 (Picked Up) — Galena Road Gravel
The intent is to use the vendor that provides the lowest on the road cost for the city, as listed
above. However, if the lowest on the road cost vendor does not have material available, the city
will utilize the next lowest price vendor.
Item 23-4124 City of Galesburg Financial Policy
Staff recommend approval of the updated Financial Policy. Each year the City's Financial Policy
is reviewed and updated where necessary to take account of changes in Generally Accepted
Accounting Principles (GAAP), Government Audit Standards Board (GASB) and the budget
process. Changes are recommended for the use of facsimile signatures on vendor and payroll
checks, petty cash policies, and use of long-term debt.
Item 23-4125 City of Galesburg Investment Policy
Staff recommend approval of the updated Investment Policy, which is reviewed and approved
annually. A sound investment policy helps to ensure the return on investments is maximized
while considering safety and liquidity. After a review of the current Investment Policy, the only
change is the inclusion of the new City Manager, Eric Hanson, as an authorized signer.
Item 23-5013 2024 Meeting Calendar
The 2024 Calendar of Meetings is provided to be received and placed on file with the City Clerk's
office.
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Item 23-8023 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with purchases over $25,000.00 utilizing the competitive bid process and
approved individually by City Council. Please direct questions pertaining to bills and/or advance
checks prior to the council meeting to Gloria Osborn, Director of Finance and Information
Systems.
ORDINANCES AND RESOLUTIONS
Item 23-1035 Multi Use Paid Leave Act Exemption (Final Reading)
Staff recommend approval of an ordinance to opt -out of the Illinois Paid Leave for All Workers
Act (820 ILCS 192/1 et seq.). The Act requires employers to provide up to forty (40) hours of paid
leave for employees and provides some stipulations for use. The City of Galesburg understands
and values time off for its employees, and already provides ample paid leave benefits to its full-
time employees in the form of vacation, personal, and sick time. Staff have determined that
applying the Act, particularly in the areas of Public Safety and temporary workers, will place a
significant operational burden on the City of Galesburg's abilityto provide uninterrupted services
to its residents. Opting out of the Act will not affect paid leave benefits already in place for City
of Galesburg employees.
Item 23-1036 Amending Chapter 94 Regarding Demolitions (Final Reading)
Staff recommend approval of amending Chapter 94 regarding demolitions. The proposed
amendment would provide for two new options for demolition of properties that are an
immediate danger. The city currently seeks orders for demolition through the Knox County Circuit
Court for privately owned properties that are in an unsafe and deteriorated condition. The
proposed ordinance creates two new options for the expedited demolition of properties, the first
of which would provide for the immediate demolition of privately owned structures deemed an
imminent danger due to damage by a catastrophic event to the extent of 75% of its value. The
second option would provide for an expedited process for properties that are an immediate and
continuing hazard, which would require the city to post a sign on the front of the property, send
notice of remediation via certified mail to parties with an interest in the property, publish a notice
for three consecutive days, and record the notice of remediation with the County. After 30 days
from the last date of publication, if there is no response from an individual with a legal or
equitable interest, the city can demolish the property within 120 days. If there is a response, the
City must seek permission to demolish the property through the Knox County Circuit Court. Staff
will follow the most conservative path when seeking demolition, but the proposed ordinance will
provide another tool in limited situations.
Item 23-1037 Restrict Parking at Monroe Street and Hackberry Road (Final Reading)
Staff recommend approval of an ordinance to restrict parking along a curve at the intersection of
Monroe Street and Hackberry Road. A request to review parking in this area was brought to the
Traffic Advisory Committee. The committee reviewed the parking surveys, available parking in
the area, and the crash reports, and recommended that parking should be restricted to only one
side of the street to help address concerns with accidents and traffic congestion. The attached
ordinance restricts parking on the west side of Monroe Street from Hackberry Road to 250 feet
south of Hackberry Road, as well as restricts parking on the north side of Hackberry Road from
Monroe Street to 100 feet east of Monroe Street.
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BIDS, PETITIONS AND COMMUNICATIONS
Item 23-3045 Bunker Links Golf Course Bridge Replacement
Staff recommend approval of a bid in the amount of $80,000 from Sinacola, LLC for the
replacement of a bridge at Bunker Links Golf Course. An existing wooden bridge on hole 15 at
Bunker Links Golf Course is in poor condition and in need of replacement. The existing
foundations under the bridge have moved over time causing the bridge to sink and the existing
wood structure is deteriorating. This contract includes removal of the existing bridge and
foundations and replacement with a new prefabricated fiberglass bridge on helical pile
foundations that is designed for use on golf courses. The prefabricated bridge requires no
maintenance and is designed to have a service life of more than 50 years. Three bids were
received for this project, which were not within the amount originally budgeted for the work.
However, City staff researched different options and estimated costs for the replacement of the
bridge and identified this bridge and foundation option as the most economical. There are
sufficient funds available in the Golf Course Fund.
Item 23-3046 Purchase and Installation of Playground Equipment at Dale Kelley Park
Staff recommend approval of the bid submitted by Team Reil, Inc. in the amount of $36,443.00
for playground equipment at Dale Kelley Tot Lot. Two vendors provided bids for this request,
with Team Reil, Inc. providing the low and best bid, which includes an arch swing set with an
inclusive swing, generation swing, belt swing and a tot swing; typhoon slide with steps; a saddle
seat angled post; and an intersection climber. The purchase and installation of fiber wood safety
surface and a playground border, as well as the installation of playground equipment are also
items included in the proposal. The purchase will be paid for with a $6,000.00 donation from the
Rotary Club, and $30,443.00 budgeted in the Planning Fund.
Item 23-3047 Purchase of Two 11 ft Rotary Mowers for the Park Division
Staff recommend approval of the bid including trades from MTI Distributing Inc. in the amount
$185,140.68 for the purchase of an 11-foot rotary mower and an 11 ft rotary mower with a cab
to be utilized by the Parks Division. The city currently utilizes a 2018 and 2019 John Deere 1600
Wide Area Mowers, which have required numerous repairs. Two bids were received for this
purchase from Martin Tractor and MTI Distributing, Inc., which were outside of the estimated
budget for the purchase. Martin Tractor provided the low bid of $117,489.96, including trades
for the same make and model the city is currently using. MTI Distributing Inc. provided a bid of
$185,140.68 for Toro brand mowers, which have been successfully used in the past. Due to the
costly repairs and associated downtime currently experienced with the John Deere mowers, staff
recommend approval of the bid submitted by MTI Distributing Inc. for two Toro 11-foot rotary
mowers. There are sufficient funds in the Vehicle Replacement Fund (58).
Item 23-3048 Purchase of One 11 ft Rotary Mower for the Golf Division
Staff recommend the City Council reject all bids for the purchase of an 11 ft rotary mower
including a leaf mulching kit for the Golf Division. Two bids were received for this purchase from
Martin Tractor and MTI Distributing, Inc., which were outside of the estimated budget for the
purchase. Martin Tractor provided the low bid offering the same make and model of mower the
city currently utilizes in its operations, a John Deere 1600 Wide Area Mower, which has been
problematic and required repairs. As both bids submitted were outside the estimated budget for
this purchase, and the Golf Division mower has incurred the least amount of repair costs, city
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staff recommend rejection of all bids. City staff will re-evaluate the need for a new wide area
mower for the Golf Division if the cost of repairs significantly increases or when the unit has
reached its useful life.
CITY MANAGER'S REPORT
A. December TAC Report
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 23-4126 Revolving Loan Fund Agreement with Smokin Willies BBQ, LLC
The KCAP Loan Review Committee met on December 6, 2023, and recommend approval of a
$62,400 revolving loan for a period of five years, amortized over ten years with the first six
months of payments being interest only, at 8.25%. Staff concur with this recommendation.
Smokin Willies BBQ, LLC started as an event/catering business, which led to a food truck, and
operating their business by renting kitchen space in two existing businesses. They are now
proposing to purchase and renovate 161 N. Cherry Street so they can operate their business from
a permanent location as a full restaurant. The loan will assist with the purchase of equipment
and working capital. They anticipate hiring eight part-time employees within the first two years.
The proposed loan meets the Downtown Gap Loan program guidelines, and the city will take a
second position on all business assets behind F&M bank, a junior mortgage on the applicants'
personal residential property, and an assignment of life insurance. This item is related to a TIF
and Facade incentive that are also on the agenda for consideration.
Item 23-4127 Facade Agreement with Smokin Willies BBQ, LLC
The Facade Advisory Committee (FAC) recommends approval of facade assistance in an amount
not to exceed $18,991.39, or 50% of the actual final project costs, whichever is less, for Smokin
Willies BBQ, LLC, 161 N. Cherry Street. The proposed facade renovation includes the installation
of a sign face using the existing frame, exterior lighting for both security and aesthetics and the
installation of five new windows in front and three on the side to replace old block and boarded
up windows. If approved, the owner anticipates beginning work in February 2024 with an
estimated completion by October 2, 2024. The estimated total facade project cost is $37,982.78
and they are eligible to request up to $18,991.39 through the facade grant program. There are
sufficient funds in TIF 4.
Item 23-4128 TIF Agreement with Smokin Willies BBQ, LLC
Staff recommend approval of a Tax Increment Financing (TIF) Redeveloper Agreement with
Smokin Willies BBQ, LLC for the property located at 161 N. Cherry Street. In addition to the
purchase of the property, project expenses include the installation of new interior lighting,
replacement of ceiling fans, replacement of exhaust fans in the restrooms, new appliances, new
shelving, new ceiling tiles, replacement of interior doors, and repairs to the roofing materials.
The estimated total project cost is $174,239.16. The proposed incentive would be approximately
15% of the eligible expenses ($26,135.87), which would be paid out as reimbursement. Sufficient
funds are available in the Tax Increment Financing District #4 Fund.
Item 23-4129 Preauthorization of Police Vehicles Purchase
Staff recommend waiving the normal purchasing policy and approving the purchase of sixteen
2025 police pursuit vehicles not to exceed $52,000 per unit. Sixteen vehicles in the Police
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Department fleet are due for replacement in 2025. Due to significant supply chain problems, city
staff are requesting to waive the normal purchasing policies and obtain prior purchasing
authority from the City Council to spend up to $52,000.00 per vehicle to lock in the purchase as
soon as the order bank opens. With the high demand of police pursuit vehicles, the dealers expect
the orders to be filled within a week. Attempts to use the normal bidding process may result in
the 2025 vehicle allotments being filled before the standard timeline of an awarded bid. The Ford
order bank is anticipated to open in February 2024 for the 2025 vehicle model. Competitive bids
would immediately be obtained by contacting several Ford dealers to provide pricing based on
the bid specifications. There are sufficient funds in the Vehicle Replacement Fund (58) for the
purchase of sixteen police pursuit vehicles.
TOWN BUSINESS
Item 23-9026 Township Budget & Appropriation Ordinance (Final Reading)
Item 23-9027 Township Tax Levy Ordinance (Final Reading)
Item 23-9028 Town Bills
Respectfully submitted,
Eric Hanson
City Manager
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5:00 p.m. Public Hearing: DCEO Housing Rehabilitation Grant Application
5:30 p.m. Public Hearing: HUD DCEO Lead Remediation Grants Conclusion
5:50 p.m. Public Hearing: FY 2024 Township Budget
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
December 4, 2023
6:00 p.m.
Called to order by Mayor Peter Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis,
Evan Miller, Dwight White, Heather Acerra, Sarah Davis, and Steve Cheesman, 8. Also Present:
Interim City Manager John Schlaf, City Attorney Jason Jording, and City Clerk Kelli Bennewitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
A moment of silence was observed in lieu of an invocation.
Council Member Dennis moved, seconded by Council Member Miller, to approve the minutes of
the City Council's regular meeting from November 20, 2023, meeting.
Roll Call #2:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
PUBLIC COMMENT
Mayor Schwartzman reminded citizens that they are limited to three minutes and to be
respectful in their comments.
Rob Benedict addressed the Council and stated that he hopes the Council considers his interest
in redeveloping the Mulberry Street parcels and explained that he would be looking at possible
lodging as a use for the building. As owner of The Vault, he knows that people are interested in
destination lodging, especially downtown. As the developer, he will expend time and resources
completing due diligence and planning associated with the project. He is requesting that the
City grant him a six-month option to purchase the property. He also plans to provide 50% of the
cost for an appraisal.
December 4, 2023
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Erin Glasnovich, Executive Director for The Orpheum Theatre, addressed the Council and stated
the many reasons why the Theatre has a positive impact on the community in terms of its
quality of life, entertainment options, civic engagement, tourism, programming, and is truly a
local gem. The Orpheum is 107 years old, and they appreciate the many years of partnership
with the City through difficult times with funding and grant support. She hopes to continue the
renewed communication with quarterly reporting to the City as well, and hopes that the Council
recognizes the Theatre's value to the community and continues to provide support.
Karen Cates addressed the Council and stated that she is on the Orpheum's board of directors.
She stated that small theaters were hit hard during COVID and had to change their offerings and
that the Orpheum has since begun a revitalization with new board members, new programming
and offerings, and are looking forward to an exciting future. She appreciates the City's support
and is eager to enhance their role in the community.
Cianja Bone thanked the City for their investment in the theatre and its future, which shows
that the City Council cares and values it. It is a true jewel of the City and they are working hard
to keep it alive with programming opportunities such as free movies, events, etc. She works at
the Theatre and enjoys hearing the stories and memories from people over the last 70 years.
Mike Spinks, Skate Palace, addressed the Council and gave pictures of the rink floor to City Clerk
Bennewitz to distribute to the Council showing a crack. He also read a review from Google from
a patron that complained the floor needed to be repaired badly and that glue from tape was
getting on the wheels of the skates and causing problems. He stated that he doesn't know what
to do since he has talked to Council Members and made a request for help three times. In light
of the Community Center Task Force report, he is hoping to brainstorm with Adam Sampson and
is looking forward to working with the Discovery Depot too. He feels strongly that his location
already serves as a community center and that the kids of our community deserve the support
just as they do.
Chase addressed the Council stating that he has good memories at Skate Palace and it is hard
for him to see Mike Spinks struggling. Phyllis Graham, Mike Spinks' mother, also stated that she
is proud of her son who spends endless hours at the skating rink and mentors the kids. She
grew up in Galesburg and recently moved back. She hears from her granddaughters that there
is nothing to do in Galesburg, but now Skate Palace is back. She asked the City Council and
citizens for their support and to realize that it is expensive to run this business and that they
need a new floor.
Council Member Dennis stated that he visited Skate Palace and is attempting to get a price for
Mr. Spinks to put an epoxy layer on the floor.
Lucy addressed the Council and added that she has had many fun times at the skating rink
playing games and attending lock -ins. She doesn't want it to close and hopes everyone comes
out to have a fun time.
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Jerry Ryberg addressed the Council and stated that without the Mayor and a couple of Council
Members, Galesburg would have no hope of democracy or good government. He mentioned
an email that the Mayor sent out over the weekend and noted more than $2.5 million that was
taken for roads. He also reported that the Discovery Depot is only open 29 % hours a week and
is pricey at $11 per visit or $160 for a membership. Over three years, the museum was given
$200,000, and now they are taking away money from The Orpheum Theatre.
Matthew Smith addressed the Council regarding a recent article by Judith Crown for Crain's
Magazine regarding Chicago's post -pandemic problems, including low attendance, which are
national problems as well. Downstate theaters are mostly non -profits and have seen
skyrocketing costs with productions and utilities. There has also been a pivot in the
philanthropy sector for social justice causes and away from the arts. He stated that as a
community, the Orpheum is thriving despite adversity and noted the over 1,000 patrons who
attended the Choral Dynamics shows over the weekend. He has been a volunteer at the theatre
since 2010, and hopes that Council Members take the time to visit and understand the
programming and the immediate impact of their decisions. He reported on several people he
has met who were fortunate enough to visit the Orpheum over the last year. If funding is cut
by $30,000 it could mean missing out on a great act, threat to no or low cost programming, or
all or most of the salary of one of four employees.
Bill Sime addressed the Council to make comments on the proposal from the Community Center
Task Force. The first recommendation and the amount proposed for the library building is listed
at $1.5 million but the Farnsworth Group's report stated an amount of $4.9 million. He
wondered if the needed work to bring it up to code was included as it is unclear in the proposal.
If the amount owed the City for the HVAC is forgiven, it is unclear to him how that would impact
the cost of any upgrades. There is also a $250,000 annual expense noted that he assumes is for
operations, but it is unclear and asked that more details be provided. He stated that there is
also no provision for staffing included in the proposal.
The second recommendation, the teen center would run a program at no cost to participants
and asked if this would also include the senior lounge as well. Mr. Sime also noted that after
talking to Task Force members, he was under the impression that participants had to be YMCA
members or provide income information for a scholarship. He recommended that this be
clarified as well and doesn't believe the City should be investing in programs that would require
a membership or supply this information.
Pam Davidson addressed the Council and stated that her mother just turned 100 years old and if
she attended events at the 107-year-old Orpheum Theatre as a kid she would not have been
allowed to sit in the front row, only the balcony. She also reported to the Council that she
attended the last Community Center Task Force meeting and thanked all those who volunteered
their time to serve. However, she was truly appalled by the actions that night and was
dismayed to not see the report from Pastor Antonio Franklin on the agenda tonight. It had all
the options in it but was taken off the agenda at the Task Force meeting and something else was
put in its place. As a taxpayer, she doesn't want her money to go to a private industry such as
the YMCA and feels that the report on the agenda tonight is not very clear on how the money
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would be spent. If tax dollars are used, the jobs should be City union employees and that
everyone should be allowed to attend at no cost. She reminded everyone that the City already
owns a pool and gym.
Robert Thompson addressed the Council and stated that he is a professor of theater and that
everyone has listened to the arguments tonight in order to make decisions. In a community, the
body of a community is important, as well as the mind. People need empathy, compassion,
awareness, all traits that are learned from the heart. He noted how the Council Members are
smart and that he was fired from Carl Sandburg College, where he couldn't give away theater
scholarships, and stated that people should earn their way to college.
Linda Miller addressed the Council and stated that there are many in the community who want
a community center but were not asked to be on the Task Force or for their ideas but has her
own thoughts on why several of them were excluded. She would like to see a community
center in Galesburg, but it should in no way involve the YMCA or any other private, for profit or
nonprofit organization. She encouraged the City Council to purchase Cedar Creek Hall, which is
for sale and listed at $580,000 and can accommodate up to 350 people. Ms. Miller distributed
copies of information for the building, which included information on the purchase within the
soft cap of $2.5 million and leaves the rest of the funding, approximately $1.92 million, for
staging a community center, building a metal building to serve as a future gym or multipurpose
use, and to purchase two vans to be used exclusively for a community center. A community
center would fall under the Parks & Recreation Department and they would hire a director,
similar to the other City divisions. Moving forward with a community center fulfills one of the
City's missions. Giving the YMCA $800,000 and ongoing funding is not in the true spirit of a
community center.
Amanda Larson addressed the Council and thanked them again for her recent grant and added
that her business is going very well. She feels that Michael Spinks needs support and also noted
that our kids are the most important thing to invest in as the future of our community. The
more we invest in them now, the better off our City will be. She understands the soft cap that
was put on the Task Force but knows there is much more money to be had for this project. She
also suggests the City look into Cedar Creek and sees no reason to bring the YMCA into any part
of this project.
Pam Gaither, Galesburg Area Chamber of Commerce Executive Director, reported to the Council
that their member survey question for November asked if Galesburg needed a ride -share
service. Out of their 377 members, 67 responded: 75.38% - yes; 20% - no; and 4.62% - other.
Responses have been emailed to the Council. She noted that we have a great transit system
now, but it doesn't operate after hours. She also congratulated Kraig Boynton, Transit Manager,
on being awarded the Thomas B. Herring Community Service Award at the annual Thanksgiving
Luncheon. Ms. Gaither reminded the community to shop local this holiday season.
Jamie Palmer addressed the Council in support of Mike Spinks and noted that she grew up here
and learned to skate at Skate Palace. She stated that the floor is in need of repair and hopes
that the City includes them in a plan for assistance.
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Pastor Vince Marolla addressed the Council and stated that he has heard that the Discovery
Depot will get $100,000 and asked where that was in the City's budget. He wondered if it was
for capital improvements or operations and that it isn't spelled out anywhere. He noted that
based on that amount vs. the hours they are open, the City would subsidize them $62.03 for
every hour they are open. He added that he has nothing against the museum but asked if there
was a plan.
Tom Simkins, Special Projects Coordinator for the City of Galesburg, addressed the Council and
noted what a great parade the City had last night. He thanked those involved with its planning
and also noted that he had visitors from out of town who were very impressed with the parade
as well. He also noted that the Council will be voting on Board Up Services tonight and he
wanted to let them know that Werner Restoration Services does a great job and takes care of
the victims as well as the firefighters. He indicated that the code states that those boards need
to be painted, and he would be willing to enlist some volunteers to do this.
Council Member Hix left the meeting at 6:51 p.m.
Reverend Andrew Jowers read from the City's strategic plan on the website to include focusing
on community, diverse residents, visitors, and providing a safe and healthy community. He feels
that there is tension in the community and that they are divided similar to the nation and state.
He noted that community views are different from the faith based community and that they
have three attributes - compassion, courage, and commitment. The April 2023 election
changed a lot for his community when the new Council changed direction and wondered what
the new members could look to for achievements. He stated that he supported Council
Member Cheesman but felt he deserved to have his election contribution returned.
Bruce Weik addressed the Council and mentioned that in watching the news this morning, there
were stories of the war, the former President of the United States, mass shootings, and a story
on suicides in the US, which numbered 126 per day. However, the top news was in reference to
Taylor Swift and Travis Kelce, which shows the times we live in now. Locally, streets and
potholes are more important than the youth and seniors.
Russell Flemming addressed the Council in support of Mike Spinks and suggested that possibly a
TIF in that area of town could help. He also noted that the City should have a "most wanted" on
the website.
Maria Salsman addressed the Council and stated that she had not planned to speak but was
getting tired of people bashing the Council Members. She thanked them for all they do and
noted that the lights on Main Street look beautiful. She believes good things are happening in
Galesburg and hopes the Council keeps up the good work. She stated that she is a taxpayer and
that potholes on her street were causing kids on bikes to be unsafe and thanked them for the
patch work.
Molly Miller addressed the Council and asked that they not allocate or grant money to the Knox
County YMCA. She is not against them or their mission but does not agree with the City giving
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them approximately $1 million plus $75,000 each year because they are a private entity. She
wondered if the YMCA would grant the City money for a community center. She compared
public vs. private using the example of our schools. She noted that she has great respect for
Costa and the Christian school, but she would not support District 205 granting them any of
their tax dollars and she would not expect those schools to support 205 in that way as well. She
stated that the YMCA serves our community but so does the City, and in fact, serves our
community in many more ways. The YMCA will continue to fund their mission without the City
funding this project.
Darla Krejci addressed the Council and stated that she served on the Community Center Task
Force and was the only one who voted no on the proposal before the Council and wanted to
provide her dissenting opinion. She dissents that the Council received the proposal they did
instead of the consolidated report put together by the Task Force chairman. That report
includes every aspect of the proposal but presented differently. Also included in the
consolidated report and not the proposal are elements that were specifically requested by Task
Force members such as the results of the teen survey and the top ten amenities list. She also
stated her dissent to the allocation of $800,000 to the YMCA, stemming from the fact that a
community center is not brick and mortar but instead programming. She is also against the
youth director as proposed in the report; however, believes it is a good idea but she feels the
position should be a City of Galesburg employee, not a YMCA employee paid by the City.
Ms. Krejci stated her dissent on the proposal because the author never acknowledged that the
City's Recreation Department already offers varied and diverse programming and is certainly
capable of this programming if given the opportunity and the finances to do so. Since these
employees are paid hourly, $75,000 would equate to 5,000 hours of annual programming. She
also dissented on the expected results of the proposal that states the recommendations were
based on a strategy of having multiple community centers. She strongly believes this was not
the intent of the City and the instructions given to the Task Force at their first meeting.
Jackie Smith -Esters addressed the Council and also served on the Community Center Task Force.
She wanted to discuss ethics on the Task Force. She stated that last summer, Elizabeth Varner,
Parks & Recreation Director, presented a presentation on what the group would do and what a
member would look like. She noted that when the members were approved, they were hand
selected by Council Members and were mostly friends, campaign supporters, and family
members. She was also asked to be on the Task Force and brought to the table representation
of who she helps during her day job, those on the poverty line, have small children, bi-racial
children, households that rely on one income, and would make sure the Task Force was moving
in an equitable and inclusive direction.
Ms. Smith -Esters stated that she soon saw who else was on the Task Force and questioned the
motives of the Council Members and added that a specific member was appointed who she had
a conversation with while she was a Council Member about why she felt Galesburg did not need
a center and started a petition to stop a tax increase to support a community center. She also
felt that the CEO of the YMCA was not an appropriate representative for the Task Force since
there was a conflict of interest. She commented that she was blindsided at the last meeting
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when a member read a typed motion to accept a proposal, which was not on the agenda. A
majority of the members did not allow Mr. Franklin to present his report, which comprised
everyone's hard work and a lot of the data. It was then determined that the whole of the
consolidated report would be deleted and Mr. Sampson and Mr. Medley's report took its place.
The Mayor asked for a recess at 7:11 p.m.
The Council resumed at 7:17 p.m.
Jeannette Chernin addressed the Council and stated that in November, she and nineteen other
people emailed a Council Member regarding problems they were having with the Community
Center Task Force and never received a response from anyone at the City. Someone from the
Task Force was quoted as saying that the email was in poor taste and created a divide that is in
the City instead of trying to bring people together. It was also mentioned that the names on the
letter were typed and not legal signatures, which was cowardly. Members of the Task Force did
not address this email or these issues and public opinion was ignored or ridiculed.
Ms. Chernin stated that every member of the Task Force received a hard copy of this email. The
inability of them to respond constructively to these legitimate questions supports the thought
that this group lacked integrity and transparency. Their continued unwillingness to use the
microphone system, moving the meetings, or not streaming the meetings, supports this theory
as well. She was always taught that it was weak to send a complaint anonymously and morally
wrong not to ask questions and cowardly not to stand up for your beliefs. She stated that
strong people do not back down on what they believe in and to send a letter and wait for a
response when there is an issue. She was told by a member of the Task Force that it is not only
cowardly to send a letter signed by a group of citizens but that it is also in bad taste. She asked
Council what they suggest citizens of Galesburg do when they have a problem since it seems
sending emails is no longer a respectable way to communicate and feels that this is an ethics
issue. She noted that her partner served on the Task Force.
CONSENT AGENDA #2023-23
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
23-2064
Approve Resolution 23-58 approving the support of an application for the State of Illinois
Department of Commerce and Economic Opportunity Community Development Block Grant
Program housing rehabilitation grant.
23-2065
Approve Resolution 23-59 designating authorized financial signers.
23-3037
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Approve the bid from Brenntag Mid -South, Inc. in the amount of $1,879 per ton for liquid
chlorine for 2024.
23-3038
Approve a five-year agreement with American Pest Control to provide pest control services at
City properties.
23-3039
Approve a five-year contract with Hawkins, Inc. for pool chemical supplies.
23-3040
Approve waiving normal purchasing policies and approve the purchase of one bulk delivery of
approximately 46,000 pounds of phosphate inhibitor from Hawkins, Inc. in the amount of
$0.795 per pound.
23-8022
Approve bills in the amount of $740,479.05 and advance checks in the amount of $962,466.26.
Council Member Miller moved, seconded by Council Member Dennis, to approve Consent
Agenda 2023-23.
Roll Call #3:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
23-1034
Council Member Davis moved, seconded by Council Member Acerra, to approve Ordinance
23-3718 on final reading authorizing execution of an Option Agreement for sale of the property
at 465 Mulberry Street and the vacant lot formerly known as 473 Mulberry Street.
Roll Call #4:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, Cheesman, and Mayor
Schwartzman, 8.
Nays: None
Absent: None
Chairman declared the motion carried.
23-1035
Ordinance on first reading amending Chapter 37 of the Galesburg Municipal Code creating
section 37.40 allowing the City to opt out of the Illinois Paid Leave for All Workers Act. Council
Member Davis asked that the City's HR staff prepare a chart outlining the current paid leave for
all City employees versus what the Act would require if they did not opt out. Council Member
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Acerra noted that in order to not impact operations, it is being suggested by industry
professionals to take advantage of opting out.
23-1036
Ordinance on first reading amending Chapter 94 of the Galesburg Municipal Code regarding
Demolitions.
23-1037
Ordinance on first reading amending Traffic Appendix V of Chapter 77 of the Galesburg
Municipal Code to restrict parking along a curve at the intersection of Monroe Street and
Hackberry Road.
BIDS, PETITIONS, AND COMMUNICATIONS
23-3041
Council Member Cheesman moved, seconded by Council Member Davis, to approve a
three-year agreement with Klingner & Associates for asbestos consulting services.
Roll Call #5:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
23-3042
Council Member Miller moved, seconded by Council Member Dennis, to approve a contract
with Werner Restoration Services, Inc. through December 2026 for miscellaneous board up
services.
Council Member White asked about specifics in the ordinance about the painting of boards.
Fire Chief Hovind stated that painted boards weather better and it is suggested that they are
painted for permanent board up situations.
Roll Call #6:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
23-3043
Council Member Dennis moved, seconded by Council Member Acerra, to approve a one-year
agreement with A to Z Lawn Care & Landscaping for miscellaneous pick-up and clean-up
services.
Council Member Davis inquired as to why the contract is only for one year but bid out for three.
Interim City Manager Schlaf stated that the bid request required vendors to provide pricing for
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labor only, truckloads of debris pricing, equipment/man hour charges, rental markup fee,
landfill mark-up fee, and other fees. However, after careful review of the submitted bid, it was
determined that the best option was to accept A to Z's bid for a one-year term to ensure the
City continues to receive pricing comparable to the market. He noted that the City has a positive
working relationship with A to Z.
Kendall Zimmerman, A to Z, addressed the Council and stated that he has had this contract with
the City for 15 years and has not increased his price once. He explained his reasons for the
increase in cost but also stated that if a longer agreement could be reached he would lock in
those prices for five years.
Council Member Dennis moved, seconded by Council Member Davis, to amend the contract to
three years.
Roll Call #7:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
Council Member Dennis moved, seconded by Council Member Davis, to amend the agreement
to include a renewal option of two years.
Roll Call #8:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
Approve amended agreement to reflect three -years with an option to renew for an additional
two years.
Roll Call #9:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
CITY MANAGER'S REPORT
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
Council Member Miller moved, seconded by Council Member Acerra, to remove agenda item
23-4119 from the table.
Roll Call #10:
Ayes: Council Members Hix, Dennis, Miller, Acerra, and Cheesman, 5.
Nays: Council Members White and Davis, 2.
Absent: None
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Chairman declared the motion carried.
23-4119
Council Member Miller moved, seconded by Council Member Acerra, to approve the purchase
of five license plate recognition (LPR) cameras in the amount of $19,750.
Interim City Manager noted that Hector Soliman-Valdez, from Flock Safety was available to
answer questions on the telephone.
Council Member White stated that he had distributed two articles to the Council Members that
he hoped were able to be reviewed. He asked several specific questions regarding the data
storage, access of the data, and that none would be available if it were not linked or identified
from crime activity. He noted that he is not against law enforcement or the tools used for
safety, but that he believes there needs to be checks and balances in place.
Council Member White verified that the data is deleted after thirty days.
Council Member Hix left the meeting at 8:04 p.m.
Council Member White expressed his concern over the ability to monitor non -criminals and
their travel patterns, as well as acquaintances that are in the vehicles with them. This
information could be shared with other entities, showing intimate portions of someone's life
and target possible sensitive travel areas.
Council Member Hix returned to the meeting at 8:05 p.m.
Council Member White noted several comments and statements from an article published from
the Electronic Frontier Foundation involving the use of automated license plate readers (ALPRs).
Mr. Soliman-Valdez confirmed that the data is only available to police departments and is not
sold. Other questions involved databases, hotlists, what kinds of data ALPRs collect and how
law enforcement uses that data. Council Member White noted that the ACLU estimates less
than 0.2 percent of the license plate scans are linked to criminal activity.
Council Member White reported that there are several lawsuits regarding the use of ALPRs and
while he does think Chief Idle would abuse the data, he won't always be here. He asked that
the Council read the information he gave them before a decision is made and to do their
research.
Council Member Cheesman stated that there have been a lot of concerns raised and he is
sensitive to Council Member White's comments. However, he does believe that there are tools
in place to prevent misuse of the system or data collected. He has talked to many citizens who
are in favor of the cameras.
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Council Member Acerra stated that there are laws in place that govern protection and that the
agreement does not allow for the sale or sharing of anything collected. It is government cloud
protected and provides for audit trails as well.
Mr. Soliman-Valdez reiterated that the only information collected is the backplate of vehicles
and that no one is personally identifiable in the vehicle. Information is not shared with a third
party. The data is only used as it aligns with the department's policy. He also explained that all
footage and data is encrypted throughout its entire lifecycle, from on -device to storage in the
cloud. Flock uses AWS (Amazon Web Services) cloud storage. All data is stored in the AWS
GovCloud and is only available to Law Enforcement agencies. No data is shared with non -Law
Enforcement Flock Safety Customers. The date would not be available through a FOIA request.
Council Member Hix noted that a serial killer in Los Angeles was arrested over the weekend due
to his vehicle being flagged through a license plate reader.
Council Member Hix moved, seconded by Council Member Dennis, to call for the question.
Roll Call #11:
Ayes: Council Members Hix, Dennis, Miller, Acerra, and Cheesman, 5.
Nays: Council Members White and Davis, 2.
Absent: None
Chairman declared the motion carried.
Roll Call #12:
Ayes: Council Members Hix, Dennis, Miller, Acerra, and Cheesman, 5.
Nays: Council Members White and Davis, 2.
Absent: None
Chairman declared the motion carried.
23-4121
Council Member Dennis moved, seconded by Council Member Miller, to approve the December
31, 2024, Annual Budget. The final 2024 budget is as follows:
Total Revenues: $72,584,070
Total Use of Fund Balance and/or Other Financial Resources: $13,762,865
Total Expenditures: $85,309,185
General Fund Revenue Total: $29,991,225
General Fund Expenditure Total: $30,677,785
General Fund Use of Fund Balance: $686,560
Council Member Hix thanked Finance & Information Systems Director Gloria Osborn and her
staff for their work on the budget, as well as the Department Directors, and Interim City
Manager John Schlaf. He noted that the City started the process in May, held several meetings,
a Work Session, and a Public Hearing for the 2024 budget.
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The Mayor inquired about notable changes in the budget for both the Fire and Police
Departments. Interim City Manager Schlaf stated that the changes can be attributed to
personnel, specifically pension costs. It was also noted that both departments have seen a
decrease in overtime costs due to an increase in staff.
Mike Doi, Public Works Director, reported that the increase in his budget is attributable to the
bond proceeds, the Lake Storey path, and some funds that have been reallocated to 2024 that
were not spent this year.
Interim City Manager Schlaf stated that the Hotel/Motel Tax allocations are by agreement with
The Orpheum Theatre, Galesburg Promise, and the Galesburg Tourism & Visitors Bureau. The
2024 budget does show a payment of $100,000 to the Theatre, which is reverting to the agreed
upon funding cap. He noted that contrary to media reports, the $100,000 cap was discussed in
detail in August of this year with The Orpheum's director, board members, and the City
Manager at that time. Discussion was also held on the required financial reporting.
Funding for the Discovery Depot Children's Museum was also discussed and Interim City
Manager Schalf confirmed that they received $60,000 plus a $15,000 grant from the City for
marketing this year. He encouraged the City and Council Members to reevaluate all the current
funding agreements the City has at this time and noted that the Hotel/Motel Tax has increased.
Mayor Schwartzman noted the Dale Kelly Tot Lot has additional funding allocated for a project
in 2025, but could be discussed by the Council for a 2024 project instead. He also noted the
lighting for the tennis courts at GHS could be discussed for next year. The Mayor stated that the
City Council could discuss and put forth a commitment tonight for these projects, including
funding for the floor at Skate Palace, which would be a partnership between Mr. Spinks and the
City. All total, he approximated an increase of $140,000 to the 2024 budget.
Council Member Hix stated that at this hour, when the budget is close to adoption, he would
recommend these projects and issues be explored and that a business plan be submitted for Mr.
Spinks' project. There were no changes brought forth at the Budget Work Session but agrees
that some of these items have value and merit but that they needed to be vetted prior to the
meeting tonight.
Council Member Cheesman agreed that these projects need to be looked at prior to budget
approval, but that Council can certainly entertain them in the future. He liked many of the ideas
discussed tonight and would like more information to explore them.
Council Member Acerra stated her appreciation for all the speakers tonight and understands the
requests from non -profits but not from for -profit companies. The City needs to improve the
entire process for these requests in the future but would like to approve the budget as it is
being presented tonight.
Roll Call #13:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
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Nays: None
Absent: None
Chairman declared the motion carried.
23-4122
Council Member Miller moved, seconded by Council Member Davis, to approve the 2024
Classification and Salary Schedule for Exempt Salaried Personnel and Temporary Seasonal and
Part -Time hourly employees.
Roll Call #14:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
23-4123
Council Member Acerra moved, seconded by Council Member Miller, to approve the demolition
process on the property located at 239 South Cherry Street. It was communicated that this
process can be stopped at any time and that all options will be considered once the owners can
be contacted.
Roll Call #15:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
Council Member White left the meeting at 9:10 p.m.
23-5012
Council Member Dennis moved, seconded by Council Member Acerra, to receive the
recommendation from the Community Center Task Force.
Council Member Hix thanked the Task Force members for all their research, long hours of
meetings, and listening to the public. He knows it was contentious and that the group was
divided, but he appreciates their efforts. He also thanked Director Varner for her work.
Council Member Davis announced that she dissented.
Council Member Cheesman also thanked the members and knows they worked through many
challenges. He was impressed by several members who may have had adversarial views but
that they came together with a plan.
Council Member White returned to the meeting at 9:11 p.m.
Council Member Cheesman further stated that he believes there have been a number of
recommendations that the Council will need to consider, including items such as transportation.
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However, he does not feel that initially the City should not engage in childcare but that they can
possibly help facilitate others to assist in this area. He understands that there were differences
of opinion by the members but he thanked them all for working through the challenges.
Council Member White inquired about some of the pictures in the report. Council Member
Cheesman noted that one of them is the Learning Center at GHS. The others are likely meant to
be ideas for a future center.
Roll Call #16:
Ayes: Council Members Hix, Dennis, Miller, Acerra, and Cheesman, 5.
Nays: Council Members White and Davis, 2.
Absent: None
Chairman declared the motion carried.
Mayor Schwartzman noted that the Task Force Chairman, Tony Franklin, emailed his formal
report but that it could have been delivered to Members' spam folders. He encouraged them to
read it as well.
Council Member White personally thanked Maria Salsman for her excellent research on the
survey that was given to students at the high school. Ms. Salsman thanked him and added that
it was a collaborative effort with several other members.
Council Member Acerra thanked the members as well for a job well done and added that they
accomplished the objective Council gave them.
Council Member Miller moved, seconded by Council Member Dennis, to sit as the Town Board.
The motion carried.
TOWN BUSINESS
23-9025
Trustee Davis moved, seconded by Trustee Acerra, to approve Town bills and warrants to be
drawn in payment of same.
Fund Title
Amount
Town Fund
$608.43
General Assistance Fund
$5,335.49
IMRF Fund
Social Security/Medicare Fund
$4,728.14
Liability Fund
Audit Fund
Total
$10,672.06
Roll Call #17:
Ayes: Trustees Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
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Nays: None
Absent: None
Chairman declared the motion carried.
23-9026
Ordinance on first reading approving the Township Budget and Appropriation for the fiscal year
beginning January 1, 2024, and ending December 31, 2024, showing the following:
General Town Fund $528,200
Audit Fund $19,000
Liability Fund $10,700
Social Security/Medicare Fund $34,000
Illinois Municipal Retirement Fund (IMRF) $34,000
General Assistance Fund $440,188
Total Appropriations
$1,066,088.00
23-9027
Ordinance on first reading approving the 2023 Property Tax Levy for the Town of the City of
Galesburg in the amount of $531,000.
Trustee Dennis moved, seconded by Trustee Davis, to resume as the City Council. The motion
carried.
CLOSING COMMENTS
Council Member Acerra thanked the Task Force again for their passionate work even when
there were differing beliefs and opinions. The Council has received both the recommendations
and there are good ideas contained within each. She added that this is what the exercise was
about and that ideally there will be some consensus ideas that would come out to provide the
City with direction. She also offered her appreciation for all the questions that were asked
tonight and hopes that with guidance, the City Council can start to drill down on these projects
and the details. She also thanked Director Steve Gugliotta and the City's legal team for hearing
her concerns and her constituent's concerns about keeping our community clean and safe. She
thanked them for addressing some of the properties that aren't being properly managed and
pose a risk to our community. She appreciates the aggressiveness when necessary.
Council Member Davis thanked everyone who took time to attend the meeting tonight and that
regardless of whether it's required, they made the commitment and came here of their own
accord. She also noted that a lot of comments were made about organizations receiving support
and hoped that no one felt that these organizations were being pitted against each other. She
does not believe that was the intent of anyone speaking tonight. The bickering which occurs
when the Council starts having these difficult conversations is likely the motive of those who
want to sow discord in the community, which is an unfortunate result. She appreciates those
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who are engaging and finding discrepancies and ways that we can be more intentional with our
funds.
Council Member Davis added that there was a brief mention of the Christmas lights downtown,
and she expressed her love for them too. It was clarified to her that the Downtown Council
does the work of getting those set up and she thanked them for their efforts. On one final note,
she stated that she had a few reports of inappropriate name-calling in the audience tonight and
she respectfully asked people to consider the impression that they are making in the
community when everyone is sitting in this room within an earshot of each other -- be
respectful and be kind.
Council Member Cheesman stated that the Mayor would probably note this, but one of the
speakers tonight was asking the Council questions and he wanted to let the public know that it
is not their time to answer, but instead the public's time to speak and make comments. If an
answer is needed, the correct or appropriate people will do that. He is all ears when people talk,
and as he has said from the very beginning that he will listen with respect and an open mind. He
noted that he does have certain views, but those views can change if someone comes up with
something better. The vast majority of the 25 speakers tonight were passionate and had a lot of
things on their mind, which the City needs to look at very closely.
Council Member Cheesman reiterated what Council Member Davis said and emphasized that
there are people who come to the podium and try to create division or are insulting beyond
what is acceptable and it should not be tolerated -- shame on them. In regard to Reverend
Jowers, he gave him his money back. He added that he cannot be bought and in that regard, he
does not need his money or any kind of campaign donation since he will not be bought. He
added that if he does something different than what he likes, it's tough. For the rest of the
citizens in attendance, he thinks we have a lot of good things going on. He would ask Reverend
Jowers to go back and take a look at the minutes of the meetings that have taken place since
May, and that there have been a lot of good things that have happened by this group of Council
Members, our Mayor, and people in our city. He hopes he thinks about this the next time he
talks.
Council Member Hix announced that Girls' Basketball Coach Massey got his 1,000th victory.
Coach Massey is very well liked in our community, has a great reputation, and a great career. He
added that he agreed with Council Member Davis about the YMCA and Discovery Depot and
how people sometimes are pitting them against each other. He thanked John Schalf for his work
and has enjoyed meeting with him over the last several months. He has done an amazing job
through all the challenges and he has personally heard from staff that he was fair, thoughtful,
considerate, and inclusive.
Council Member Dennis also thanked Mr. Schlaf and hoped that with his talent, knowledge, and
relationship with the staff, the City could find a place for him. He also thanked Galesburg Police
Officer Torres for pulling him over to let him know that his vehicle lights were off.
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Council Member Miller said that it had been a pleasure to work with John Schlaf and wished
him the best. He has always answered his questions and concerns and he has enjoyed their
visits.
Council Member White commented that he and his wife attended the Choral Dynamics show at
The Orpheum Theatre over the weekend and that it was very enjoyable. The Theatre is very
nostalgic and he wants to see it taken care of and feels that if the City supports one, they
support them all. He wondered how we could all get together and share what we have, such as
our great golf course and Railroad Days. He would like to see people visit our community and
attend or visit all of these places. He added that he hopes we can all work together in 2024 and
get it done. He also stated that from his time in the military, when a ship sits at port and the
tide comes in, everyone on the ship rises together or goes down together.
Interim City Manager John Schlaf wanted to share with the Council that people have asked him
what it's like to be a city manager. He tells them that it's a little bit like being the person who
mows the grass at the cemetery -- there might be a lot of people under you, but nobody listens.
He noted that to the Council's credit, they have listened. The thing that gives him the greatest
satisfaction is the fact that they have begun to listen to one another. He noted that the business
that they got finished tonight was impressive and they all deserve credit for the work that has
gotten done in the time that they have all been together.
He added that the City Clerk put together a summary of the items they have accomplished, one
of which was participating in fourteen hours worth of Council meetings since he has been there.
He wanted to sincerely thank each of them for giving him a great opportunity and that he could
not have done any of this without the support he has had from Council, Legal, and from each of
the department heads. He stated that it's important to remember the men and women that are
out there on the street, the firefighters, the police officers, parks, streets, so many people that
don't ever get any recognition but are out there doing the job every day. He added his thanks to
his wife, Judy, who came to the meeting tonight.
Mayor Schwartzman thanked Mr. Schlaf and added that he has really enjoyed working with him.
He is one of the pillars of our community and he knows he will continue to contribute. He
stated that the Christmas parade was amazing and that he was able to walk the crowd and take
in all the smiles and good spirits. He also noted that there was a PD Cares benefit concert before
the parade at Lindstrom's, and thanked them for sponsoring that event for the last three years.
The Mayor also reported that this weekend, along with Council Members Miller and Hix, he
attended the Filipino Christmas celebration at the Lake Storey Pavilion. It was a six -hour event
with amazing food and people and it was beautiful to see people of all different persuasions
sharing different food and music. This is another great example of our diverse community and
how we collaborate, commune and celebrate. He mentioned Coach Massey and his 1,000 wins,
which he feels is fantastic. He hasn't done a full count of his two daughters playing basketball
for him over the last five years, but they may have contributed to 80 of those wins. He noted
that his daughters are both in college and one of them is playing basketball. He thinks she
would attribute her love of the game to her experience with him and his coaching staff. The
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community is very fortunate to have him and his coaching staff and all the amazing women that
have worked through the program, many of whom are back in town, owning businesses and
doing wonderful things here.
Mayor Schwartzman stated that The Orpheum and Discovery Depot were mentioned many
times tonight, and that he loves both of the institutions. He thinks they're the heart of the
downtown, and bring people of all different persuasions to our town. The City wants to support
them as much as possible and he hates to think of them as being pitted against each other and
feels that it is the Council's responsibility for ensuring that that doesn't happen. He believes
there is still work to be done over the next few months to do that properly and noted that it has
been difficult with three interim City Managers to do this. He added that in his State of the City
address, he noted the many marvelous things that have been accomplished this year, but that
it's difficult for an interim city manager to make tough decisions. Mr. Schlaf did wonderful work
and everyone here admires him, but Mr. Hanson will be sitting there at the next meeting. The
Mayor encouraged everyone to attend the receptions for Mr. Hanson in the near future and
reminded them that he knows Galesburg well, having lived in this area. He knows he has a
tough job, but he also knows from talking with him that he sees a very bright future for our
community, and he's going to work hard to make sure it happens.
There being no further business, Council Member Dennis moved, seconded by Council Member
Davis, to adjourn the regular meeting at 9:42 p.m.
Roll Call #18:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
Peter D. Mayor Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
December 4, 2023 Page 19 of 19
Back to Agenda
23-2066
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 18, 2023
AGENDA ITEM: Resolutions abating property tax on General Obligation Bonds.
1. Ordinance 13-3418, Series 2013A
2. Ordinance 15-3484, Series 2015
3. Ordinance 16-3508, Series 2016
4. Ordinance 17-3540, Series 2017
5. Ordinance 23-3692, Series 2023
SUMMARY RECOMMENDATION: The City Manager, Finance and Information Systems
Director and the City Clerk recommend approval of the attached resolutions directing
the City Clerk to file the resolutions with the County Clerk to not extend the property tax
for these bond payments.
BACKGROUND: Bond payments are part of the property taxes unless the City Council
approves resolutions abating (deduct from the collectible taxing amount) these taxes.
Taxes would increase by $2,809,420. These resolutions must be approved before the
County Clerk extends taxes.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1. Resolutions
Prepared by KRB Page 1 of 1
Back to Agenda
RESOLUTION NO.
WHEREAS, the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted
Ordinance No. 2013-3418 for the purpose of authorizing the issuance of $1,390,000 General
Obligation Bonds, Series 2013A, of the City of Galesburg, Illinois, and
WHEREAS, Section 8 of Ordinance No. 2013-3418 provides for a levy upon all the taxable
property in the City, for each year that any of the bonds are outstanding, of a direct annual tax
sufficient to provide the money required to pay the interest on the bonds when and as the
same falls due and to pay and discharge the principal thereof as the same shall mature as set
forth in the schedule in said Section 8; and
WHEREAS, said Section 8 of Ordinance No. 2013-3418 provides that the levy required
there under may be abated to the extent that money from other sources is available for the
payment of the principal and interest on the bonds upon certification by a duly authorized
official of the City to the County Clerk of Knox County of the amount of such available money;
and
WHEREAS, The City of Galesburg, Knox County, Illinois has sufficient funds available
arising from sources other than taxation, which may lawfully be used for the retirement of said
bonds and the interest payable thereon:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
KNOX COUNTY, ILLINOIS:
SECTION 1. That sum of $117,680 representing the amount required to be levied for tax
levy year 2023 for the payment of principal and interest on the $1,390,000 General Obligation
Bonds, Series 2013A, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg,
Illinois from sources other than taxation.
SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS
Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its
entirety said 2023 tax levy for the City of Galesburg, Knox County, Illinois General Obligation
Bonds, Series 2013A.
SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS
Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County
Back to Agenda
Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources other than
taxation the sum of $117,680 which may lawfully be used for the payment of interest on said
bonds and to discharge the principal thereof as the same shall mature for the tax levy year
2023.
SECTION 4. That the City Clerk of the City of Galesburg, Illinois, files a properly certified
copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day
following the signing of this resolution by the Mayor of said City.
Approved this 18th day of December 2023 by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
Back to Agenda
Levy and Extension of Taxes
Tax Levy Year A Tax Sufficient to Produce
2013
$66,336.83
2014
$84,030.00
2015
$83,130.00
2016
$92,230.00
2017
$101,030.00
2018
$104,530.00
2019
$107,880.00
2020
$111,080.00
2021
$113,480.00
2022
$115,680.00
2023
$117,680.00
2024
$119,480.00
2025
$121,080.00
2026
$122,480.00
2027
$123,680.00
2028
$124,680.00
2029
$130,480.00
2030
$130,535.00
2031
$130,375.00
Back to Agenda
RESOLUTION NO.
WHEREAS, the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted
Ordinance No. 2015-3484 for the purpose of authorizing the issuance of $8,290,000 General
Obligation Refunding Bonds, Series 2015, of the City of Galesburg, Illinois, and
WHEREAS, Section 12 of Ordinance No. 2015-3484 provides for a levy upon all the
taxable property in the City, for each year that any of the bonds are outstanding, of a direct
annual tax sufficient to provide the money required to pay the interest on the bonds when and
as the same falls due and to pay and discharge the principal thereof as the same shall mature as
set forth in the schedule in said Section 12; and
WHEREAS, said Section 12 of Ordinance No. 2015-3484 provides that the levy required
there under may be abated to the extent that money from other sources is available for the
payment of the principal and interest on the bonds upon certification by a duly authorized
official of the City to the County Clerk of Knox County of the amount of such available money;
and
WHEREAS, The City of Galesburg, Knox County, Illinois has sufficient funds available
arising from sources other than taxation, which may lawfully be used for the retirement of said
bonds and the interest payable thereon:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
KNOX COUNTY, ILLINOIS:
SECTION 1. That sum of $624,213 representing the amount required to be levied for tax
levy year 2023 for the payment of principal and interest on the $8,290,000 General Obligation
Refunding Bonds, Series 2015, issued by the City of Galesburg, Illinois, be paid by the City of
Galesburg, Illinois from sources other than taxation.
SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS
Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its
entirety said 2023 tax levy for the City of Galesburg, Knox County, Illinois General Obligation
Refunding Bonds, Series 2015.
SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS
Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County
Back to Agenda
Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources other than
taxation the sum of $624,213 which may lawfully be used for the payment of interest on said
bonds and to discharge the principal thereof as the same shall mature for the tax levy year
2023.
SECTION 4. That the City Clerk of the City of Galesburg, Illinois, files a properly certified
copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day
following the signing of this resolution by the Mayor of said City.
Approved this 18th day of December 2023 by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
Back to Agenda
Levy and Extension of Taxes
Tax Levy Year A Tax Sufficient to Produce
2015
$623,962.50
2016
$622,712.50
2017
$621,162.50
2018
$624,312.50
2019
$622,012.50
2020
$619,412.50
2021
$626,512.50
2022
$623,012.50
2023
$624,212.50
2024
$624,962.50
2025
$625,262.50
2026
$625,112.50
2027
$629,512.50
2028
$623,312.50
2029
$626,812.50
2030
$629,000.00
2031
$629,825.00
Back to Agenda
RESOLUTION NO.
WHEREAS, the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted
Ordinance No. 2016-3508 for the purpose of authorizing the issuance of $9,600,000 General
Obligation Bonds, Series 2016, of the City of Galesburg, Illinois, and
WHEREAS, Section 8 of Ordinance No. 2016-3508 provides for a levy upon all the taxable
property in the City, for each year that any of the bonds are outstanding, of a direct annual tax
sufficient to provide the money required to pay the interest on the bonds when and as the
same falls due and to pay and discharge the principal thereof as the same shall mature as set
forth in the schedule in said Section 8; and
WHEREAS, said Section 8 of Ordinance No. 2016-3508 provides that the levy required
there under may be abated to the extent that money from other sources is available for the
payment of the principal and interest on the bonds upon certification by a duly authorized
official of the City to the County Clerk of Knox County of the amount of such available money;
and
WHEREAS, The City of Galesburg, Knox County, Illinois has sufficient funds available
arising from sources other than taxation, which may lawfully be used for the retirement of said
bonds and the interest payable thereon:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
KNOX COUNTY, ILLINOIS:
SECTION 1. That sum of $644,713 representing the amount required to be levied for tax
levy year 2023 for the payment of principal and interest on the $9,600,000 General Obligation
Bonds, Series 2016, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg,
Illinois from sources other than taxation.
SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS
Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its
entirety said 2023 tax levy for the City of Galesburg, Knox County, Illinois General Obligation
Bonds, Series 2016.
SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS
Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County
Back to Agenda
Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources other than
taxation the sum of $644,713 which may lawfully be used for the payment of interest on said
bonds and to discharge the principal thereof as the same shall mature for the tax levy year
2023.
SECTION 4. That the City Clerk of the City of Galesburg, Illinois, files a properly certified
copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day
following the signing of this resolution by the Mayor of said City.
Approved this 18th day of December 2023 by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
Back to Agenda
Levy and Extension of Taxes
Tax Levy Year A Tax Sufficient to Produce
2015
$629,745.83
2016
$630,262.50
2017
$629,912.50
2018
$634,262.50
2019
$638,162.50
2020
$636,612.50
2021
$639,762.50
2022
$642,462.50
2023
$644,712.50
2024
$651,512.50
2025
$652,712.50
2026
$653,462.50
2027
$658,762.50
2028
$663,462.50
2029
$667,562.50
2030
$671,062.50
2031
$678,962.50
2032
$685,368.76
2033
$690,218.76
2034
$693,450.00
Back to Agenda
RESOLUTION NO.
WHEREAS, the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted
Ordinance No. 2017-3540 for the purpose of authorizing the issuance of $8,320,000 General
Obligation Refunding Bonds, Series 2017, of the City of Galesburg, Illinois, and
WHEREAS, Section 12 of Ordinance No. 2017-3540 provides for a levy upon all the
taxable property in the City, for each year that any of the bonds are outstanding, of a direct
annual tax sufficient to provide the money required to pay the interest on the bonds when and
as the same falls due and to pay and discharge the principal thereof as the same shall mature as
set forth in the schedule in said Section 12; and
WHEREAS, said Section 12 of Ordinance No. 2017-3540 provides that the levy required
there under may be abated to the extent that money from other sources is available for the
payment of the principal and interest on the bonds upon certification by a duly authorized
official of the City to the County Clerk of Knox County of the amount of such available money;
and
WHEREAS, The City of Galesburg, Knox County, Illinois has sufficient funds available
arising from sources other than taxation, which may lawfully be used for the retirement of said
bonds and the interest payable thereon:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
KNOX COUNTY, ILLINOIS:
SECTION 1. That sum of $710,481 representing the amount required to be levied for tax
levy year 2023 for the payment of principal and interest on the $8,320,000 General Obligation
Refunding Bonds, Series 2017, issued by the City of Galesburg, Illinois, be paid by the City of
Galesburg, Illinois from sources other than taxation.
SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS
Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its
entirety said 2023 tax levy for the City of Galesburg, Knox County, Illinois General Obligation
Refunding Bonds, Series 2017.
SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS
Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County
Back to Agenda
Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources other than
taxation the sum of $710,481 which may lawfully be used for the payment of interest on said
bonds and to discharge the principal thereof as the same shall mature for the tax levy year
2023.
SECTION 4. That the City Clerk of the City of Galesburg, Illinois, files a properly certified
copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day
following the signing of this resolution by the Mayor of said City.
Approved this 18th day of December 2023 by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
Back to Agenda
Levy and Extension of Taxes
Tax Levy Year A Tax Sufficient to Produce
2017
$712,631.26
2018
$714,631.26
2019
$717,331.26
2020
$710,331.26
2021
$712,281.26
2022
$714,281.26
2023
$710,481.26
2024
$713,356.26
2025
$714,606.26
2026
$714,006.26
2027
$712,606.26
2028
$715,406.26
2029
$716,406.26
2030
$712,343.76
2031
$711,250.00
2032
$714,000.00
Back to Agenda
RESOLUTION NO.
WHEREAS, the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted
Ordinance No. 2023-3692 for the purpose of authorizing the issuance of $4,920,000 General
Obligation Bonds, Series 2023, of the City of Galesburg, Illinois, and
WHEREAS, Section 11 of Ordinance No. 2023-3692 provides for a levy upon all the
taxable property in the City, for each year that any of the bonds are outstanding, of a direct
annual tax sufficient to provide the money required to pay the interest on the bonds when and
as the same falls due and to pay and discharge the principal thereof as the same shall mature as
set forth in the schedule in said Section 11; and
WHEREAS, said Section 11 of Ordinance No. 2023-3692 provides that the levy required
there under may be abated to the extent that money from other sources is available for the
payment of the principal and interest on the bonds upon certification by a duly authorized
official of the City to the County Clerk of Knox County of the amount of such available money;
and
WHEREAS, The City of Galesburg, Knox County, Illinois has sufficient funds available
arising from sources other than taxation, which may lawfully be used for the retirement of said
bonds and the interest payable thereon:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
KNOX COUNTY, ILLINOIS:
SECTION 1. That sum of $712,333 representing the amount required to be levied for tax
levy year 2023 for the payment of principal and interest on the $4,920,000 General Obligation
Bonds, Series 2023, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg,
Illinois from sources other than taxation.
SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS
Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its
entirety said 2023 tax levy for the City of Galesburg, Knox County, Illinois General Obligation
Bonds, Series 2023.
SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS
Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County
Back to Agenda
Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources other than
taxation the sum of $712,333 which may lawfully be used for the payment of interest on said
bonds and to discharge the principal thereof as the same shall mature for the tax levy year
2023.
SECTION 4. That the City Clerk of the City of Galesburg, Illinois, files a properly certified
copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day
following the signing of this resolution by the Mayor of said City.
Approved this 18th day of December 2023 by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
Back to Agenda
Levy and Extension of Taxes
Tax Levy Year A Tax Sufficient to Produce
2023
$712,333.33
2024
$717,250.00
2025
$718,000.00
2026
$717,500.00
2027
$720,750.00
2028
$717,500.00
2029
$718,000.00
2030
$722,000.00
2031
$719,250.00
Back to Agenda
23-3044
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 18, 2023
AGENDA ITEM: Bid recommendation, annual supply of fill and patch materials for the City of
Galesburg for the 2024 calendar year.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, City Engineer, and
Purchasing Agent recommend awarding the bid to supply fill and patch materials for 2024 to
Roanoke Concrete Products except for:
• HMA Surface Course "D" N50 and High -Performance Patching Mixture —Tickle Asphalt Co
• Trench Backfill FA-6 (Picked Up) — Galesburg Builders Supply
• Coarse Aggregate CA-6 (Crushed White Stone), Coarse Aggregate CA-6 (gravel or crushed)
(Delivered), Mason Sand (Delivered), Fill Sand (Delivered), Trench Backfill Sand
(Delivered) and 3/8 Pea Gravel CA-16 (Delivered) — Gunther Construction
• 3/8 Pea Gravel CA-16 (Picked Up) — Galena Road Gravel
BACKGROUND: These materials are primarily used by the Street, Water, and Parks Divisions.
However, the material can be supplied to various other divisions at the same price when needed.
The 2023 prices are included in the attached bid tabulation for comparison purposes. On average,
prices increased slightly from the previous year and were within reason of the estimated prices.
The price for concrete increased more than in previous years. This is due to the costs for
additional items such as superplasticizer, winter service, and minimum load charges being
included in the unit price provided. In previous years, these additional charges were bid
separately. The intent is to use the vendor that provides the lowest on the road cost for the City,
as listed above. However, if the lowest on the road cost vendor does not have material available,
the City will utilize the next lowest price vendor based on the lowest on the road cost.
BUDGET IMPACT: The various divisions budget sufficient funds in their respective line items to
cover the cost of these materials.
Prepared by: AJG Page 1 of 2
Back to Agenda
SUPPORTING DOCUMENTS:
1. Bids sent to:
River City Supply (UCM)
Mill Creek Mining
Galesburg Builders Supply (UCM)
Roanoke Concrete Products
Tri-City Blacktop Inc.
Tazewell County Asphalt
McCarthy Improvement Company
Tickle Asphalt Company
Valley Construction Co.
McLean County Asphalt
Galena Road Gravel
Riverstone Group
Curran Contracting
2. Bid Tabulation and on -the -road cost
Prepared by: AJG Page 2 of 2
Back to Agenda
CITY OF GALESBURG
Public Works Department Memo
Operating Under Council- Manager Government Since 1957
Material Quotes for 2024
Bit. Hot Mix, PC Concrete, CA-6, Sand & CLSM BIDDERNAME: Tickle Asphalt Co. Ltd Tazewell County Asphalt Galesburg Builders Supply River City Supply Gunther Construction Mill Creek Mining, Inc. Roanoke Concrete Products Galena Road Gravel
Project: 24-01003-62-GM BIDDER ADDRESS: 700 4th St. W 23497 Ridge Rd 816 N. Henderson St. 816 N. Henderson St. 816 N. Henderson St. 700 4th St. W 1275 Spring Bay Rd PO Box 50
Bid Date: 12/6/2023 CITY/STATE/ZIP: Milan, IL 61264 East Peoria, IL 61611 Galesburg, IL 61401 Galesburg, IL 61401 Galesburg, IL 61401 Milan, IL 61264 East Peoria, IL 61611 Chillicothe, IL 61523
Attended by: Miller/Gavin *Pickup in Galesburg
QTY
UNIT
ITEM
2023 COST
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
900
TON
MFT - Course Aggregate CA-6 (Crushed White Stone) (Delivered)
$20.19
$23.00
$20,700.00
$33.00
$29,700.00
840
TON
MFT - HMA Surface Course "D" N50 (Picked Up)
$75.00
$75.00
$63,000.00
200
CY
MFT - CLSM Flowable Mix 2
$66.75
$94.25
$18,850.00
$82.25
$16,450.00
125
CY
MFT - CLSM Flowable Mix 4
$88.00
$92.63
$11,578.75
$82.25
$10,281.25
575
CY
MFT - PCC Class SI
$110.75
$161.25
$92,718.75
$138.50
$79,637.50
50
CY
MFT - PCC Class PP1
$115.75
$169.25
$8,462.50
$141.75
$7,087.50
60
CY
MFT - PCC Class PP2
$125.75
$177.25
$10,635.00
$159.75
$9,585.00
100
TON
non MFT - HMA Surface Course "D" N50 (Picked Up)
$75.00
$75.00
$7,500.00
$92.00
$9,200.00
$95.00
$9,500.00
225
TON
non MFT - High Performance Patching Mixture (Picked Up)
$122.00
$125.00
$28,125.00
$163.00
$36,675.00
200
TON
non MFT - Course Aggregate CA-6 (Crushed White Stone) (Delivered)
$20.19
$23.00
$4,600.00
$33.00
$6,600.00
100
CY
non MFT - PCC Class PP1
$115.75
$169.25
$16,925.00
$141.75
$14,175.00
50
CY
non MFT - PCC Class PP2
$125.75
$177.25
$8,862.50
$159.75
$7,987.50
25
TON
non MFT - Course Aggregate CA-6 (gravel or crushed) (Delivered)
$22.00
$23.00
$575.00
$33.00
$825.00
35
TON
non MFT - Mason Sand FA-9 (Delivered)
$31.06
$33.00
$1,155.00
$35.50
$1,242.50
50
TON
non MFT - Mason Sand FA-9 (Picked Up)
$30.50
$38.00
$1,900.00
$33.50
$1,675.00
200
TON
non-MFT - Fill Sand FA-1 (Delivered)
$19.50
$20.50
$4,100.00
$26.25
$5,250.00
100
TON
non MFT - Fill Sand FA-1 (Picked Up)
$18.25
$28.50
$2,850.00
$24.25
$2,425.00
$5.75
$575.00
50
TON
non MFT - Trench Backfill FA-6 (Delivered)
$15.94
$16.75
$837.50
$26.25
$1,312.50
50
TON
non MFT - Trench Backfill FA-6 (Picked Up)
$18.25
$21.50
$1,075.00
$24.25
$1,212.50
$5.75
$287.50
50
TON
non MFT - 3/8" Pea Gravel CA-16 (Delivered)
$34.00
$40.50
$2,025.00
$44.00
$2,200.00
50
TON
non MFT - 3/8" Pea Gravel CA-16 (Picked Up)
$36.00
$43.50
$2,175.00
$42.00
$2,100.00
$12.50
$625.00
40
TON
non MFT - Cold Patch (Emulsion) (Picked Up)
$122.00
$125.00
$5,000.00
$149.50
$5,980.00
150
CY
non MFT - CLSM Flowable Mix 2
$66.75
$94.25
$14,137.50
$82.25
$12,337.50
50
CY
non MFT - CLSM Flowable Mix 4
$88.00
$92.63
$4,631.50
$82.25
$4,112.50
Lowest on the road cost is highlighted for materials to be picked up
Back to Agenda
CITY OF GALESBURG
Material Quotes for 2024
Bit. Hot Mix, PC Concrete, CA-6, Sand & CLSM
Project: 24-01003-62-G M
Bid Date: 12/6/23
Lowest on the road cost - Asphalt and Aggregate
Company
Bid price
Location
Miles
Time (Hrs.)
Round Trip
Truck Cost
Labor Cost
Materal Cost
(9 tons/truck)
Total Cost
Cost/ton
Rank
Hot Mix Asphalt
Tazewell County
$92.00
East Peoria, IL
53
2.12
$170.66
$67.48
$828.00
$1,066.14
$118.46
3
River City Supply
$95.00
Galesburg, IL
5
0.20
$16.10
$6.37
$855.00
$877.47
$97.50
1
2
Tickle Asphalt
$75.00
Milan, IL
45
1.80
$144.90
$57.29
$675.00
$877.19
$97.47
1 1
Patch - Emulsion
Bldrs. Supply
$149.50
JGalesburg, IL
1 2
1 0.08
1 $6.44
1 $2.55
1 $1,345.50
1 $1,354.49
$150.50
1 2
Tickle Asphalt
$125.00
IMilan, IL
1 45
1 1.80
1 $144.90
1 $57.29
1 $1,125.00
1 $1,327.19
1 $147.47
1 1
High -Performance Patching Mixture
Bldrs. Supply
1 $163.00
JGalesburg, IL
1 2
1 0.08
1 $6.44
1 $2.55
1 $1,467.00
1 $1,475.99
1 $164.00
1 2
Tickle Asphalt
1 $125.00
IMilan, IL
1 45
1 1.80
1 $144.90
1 $57.29
1 $1,125.00
1 $1,327.19
1 $147.47
1 1
Mason Sand FA-9
Bldrs. Supply
$38.00
JGalesburg, IL
1 2
1 0.08
1 $6.44
1 $2.55
1 $342.00
1 $350.99
1 $39.00
1 2
Roanoke Concrete
$33.50
JGalesburg, IL
1 2
1 0.08
1 $6.44
1 $2.55
1 $301.50
1 $310.49
1 $34.50
1 1
Fill Sand - FA 1
Bldrs. Supply
$28.50
Galesburg, IL
2
0.08
$6.44
$2.55
$256.50
$265.49
$29.50
2
Roanoke Concrete
$24.25
Galesburg, IL
2
0.08
$6.44
$2.55
$218.25
$227.24
$25.25
1
1
Galena Road Gravel
$5.75
Chillicothe, IL
50
2.00
$161.00
$63.66
$51.75
$276.41
$30.71
3
Trench Backfill - FA6
Bldrs. Supply
$21.50
JGalesburg, IL
1 2
1 0.08
1 $6.44
1 $2.55
1 $193.50
1 $202.49
1 $22.50
1 1
Roanoke Concrete
$24.25
JGalesburg, IL
1 2
1 0.08
1 $6.44
1 $2.55
1 $218.25
1 $227.24
1 $25.25
1 2
Galena Road Gravel
$5.75
JChillicothe, IL
1 50
1 2.00
1 $161.00
1 $63.66
1 $51.75
1 $276.41
1 $30.71
1 3
Pea Gravel CA-16
Bldrs. Supply
$43.50
JGalesburg, IL
1 2
1 0.08
1 $6.44
1 $2.55
1 $391.50
1 $400.49
1 $44.50
1 3
Galena Road Gravel
$12.50
JChillicothe, IL
1 50
1 2.00
1 $161.00
1 $63.66
1 $112.50
1 $337.16
1 $37.46
1 1
Roanoke Concrete
$42.00
JGalesburg, IL
1 2
1 0.08
1 $6.44
1 $2.55
1 $378.00
1 $386.99
1 $43.00
1 2
GVW Hrly. Rate
Hrly Truck Rate 17690 $80.50
Hrly Labor Rate $31.83
Calculation of hrly truck rate:
In 1 hr. the truck can drive 50 miles.
The truck gets 4 miles to the gallon
In 1 hr. the truck uses 12.5 gallons of fuel
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23-4124
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 18, 2023
AGENDA ITEM: Annual approval of the City's Financial Policies.
SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information
Systems recommend approval of the updated City's Financial Policies.
BACKGROUND: Each year the City's Financial Policies are reviewed and updated where
necessary to take account for changes in Generally Accepted Accounting Principles (GAAP),
Government Audit Standards Board (GASB) and the budget process.
The current policies include a definition of the financial reporting entity, measurement focus and
basis of accounting, operating revenue policies, operating expense policies, balance sheet
policies, budget policies, capital improvement policies, vehicle replacement plan policies,
building repair and maintenance plan policies, computer replacement plan policies, debt policies,
federal funding in relation to OMB Uniform Guidance, pension policies, risk management policies,
economic development fund and GASB 34.
On page 9, it is recommended to add the section Use of Facsimile Signatures on Vendor and
Payroll Checks, which discusses the use of facsimile signatures on vendor and payroll checks. This
section clarifies who the typical signers are and that the signers are approved by the City Council
by resolution. It is recommended that no signer should have access to check stock or the check
processing stage for accounts payable (vendors) or payroll payments.
On page 16, it is recommended to add the section Petty Cash Policies. Some of the departments
such as Parks & Recreation and the Police Department utilize petty cash funds. This section
provides guidance on the use, handling, and review of the petty cash funds held by departments.
On page 22, in the debt policies section, Use of Long -Term Debt, in order to meet spending
deadlines when issuing long-term debt, it is recommended, prior to the issuance of the long-term
debt, to identify the revenue source that will be used for the annual bond payments, the specific
project(s) and estimated cost of the project(s), and the estimated length of time and spending
plan of the debt proceeds.
BUDGET IMPACT: Sound financial policies help to ensure funds are spent and managed in the
most cost-effective manner based on the services provided while ensuring the financial records
are maintained in accordance with GAAP, Government Auditing Standards and state and federal
laws.
SUPPORTING DOCUMENTS:
1. Financial Policies draft version with recommended changes
Prepared by: GPO Page 1 of 1
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2023
City of Galesburg
Finance Department
55 West Tompkins Street
Galesburg, IL 61401
Approved December 18, 2023
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Table of Contents
Tableof Contents............................................................................................................................ 1
FINANCIAL REPORTING ENTITY....................................................................................................... 5
MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION .......................... 5
Fund Financial Statements........................................................................................................... 5
OPERATING REVENUE POLICIES...................................................................................................... 7
PropertyTax Revenue.................................................................................................................. 7
OtherTax Revenue....................................................................................................................... 7
RestrictedRevenues.................................................................................................................... 8
Fees, Licenses, Permits and other Miscellaneous Items.............................................................. 8
Intergovernmental Assistance..................................................................................................... 8
Fees- Enterprise Funds................................................................................................................ 8
Fees - Internal Service Funds....................................................................................................... 8
Refund for Use of Recreation Services and/or Facilities.............................................................. 8
OPERATING EXPENDITURE POLICIES............................................................................................... 9
Inventories................................................................................................................................... 9
Paymentto Vendors.................................................................................................................... 9
Use of Facsimile Signatures on Accounts Payable and Payroll Checks ......................................... 9
Payroll Costs and Compensated Absences.................................................................................. 9
Capital Asset Expenditures/Expenses.......................................................................................... 9
Contingency...............................................................................................................................
10
Administrative Fee Policy...........................................................................................................
10
Contributions to External Agencies............................................................................................
10
BALANCE SHEET POLICIES.............................................................................................................
11
Governmental Accounting Standards Board (GASB) Statement No. 54.....................................
11
Orderof Spending of Funds.......................................................................................................
12
General Fund and Park & Recreation Fund Balance Policy........................................................
13
Debt Service —Assigning Fund Balance......................................................................................
14
Water Fund — Operating Cash and Investment Policy...............................................................
14
CashReserve..............................................................................................................................
14
Investments...............................................................................................................................
14
Inventories.................................................................................................................................
14
CapitalAssets.............................................................................................................................
14
DueTo/Due From......................................................................................................................
16
PettyCash Policies.....................................................................................................................
16
Protectionof Petty Cash.........................................................................................................
16
Accounting for Petty Cash Transactions.................................................................................
16
PettyCash Advances...............................................................................................................
16
Auditof Petty Cash.................................................................................................................
16
BUDGET POLICIES..........................................................................................................................
17
CAPITAL IMPROVEMENT POLICIES................................................................................................
17
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Approved "tee "eri1, 2-022December 18, 2023
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VEHICLE REPLACEMENT PROGRAM..............................................................................................
18
Contributions.............................................................................................................................
18
InterestAllocations....................................................................................................................
18
EstimatedUseful Lives...............................................................................................................
18
Estimated Replacement Costs...................................................................................................
19
Replacement of Equipment & Vehicles......................................................................................
19
PoolCar......................................................................................................................................
19
Documentation..........................................................................................................................
19
BUILDING REPAIR & MAINTENANCE PROGRAM........................................................................... 19
Contributions............................................................................................................................. 19
InterestAllocations.................................................................................................................... 20
EstimatedUseful Lives............................................................................................................... 20
Estimated Replacement Costs................................................................................................... 20
Documentation.......................................................................................................................... 20
COMPUTER REPLACEMENT PROGRAM......................................................................................... 20
Contributions............................................................................................................................. 21
InterestAllocations.................................................................................................................... 21
EstimatedUseful Lives............................................................................................................... 21
Estimated Replacement Costs................................................................................................... 21
Documentation.......................................................................................................................... 21
DEBTPOLICIES............................................................................................................................... 22
Notification of Reportable Events.............................................................................................. 22
RevenueBonds..........................................................................................................................
23
General Obligation Refunding Bonds, Series 2011C (Prior Taxable General
Obligation Bonds,
Series2003)...............................................................................................................................
24
FEDERAL FUNDING — OMB UNIFORM GUIDANCE.........................................................................
24
Implementation of OMB Uniform Guidance..............................................................................
24
OMB Uniform Guidance Documentation...................................................................................
24
Use of Federal Funds and Oversight of Federal Funding Projects .............................................
24
PENSION POLICIES.........................................................................................................................
25
PensionFunding Policies............................................................................................................ 25
RISK MANAGEMENT POLICIES.......................................................................................................
26
Benefit Policy on Military Duty...................................................................................................
26
RiskManagement Fund.............................................................................................................
26
ECONOMIC DEVELOPMENT FUND................................................................................................
27
GASB34........................................................................................................................................
27
TableoF'Contents
I
............................................................................................................................
FINANCIAL REPORTING ENTITY .......................................................................................................
3
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Approved "tee "eri�, 2-022December 18, 2023
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Page 3 of 28
Approved "tePPAhPr ?1, 2022December 18, 2023
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Approved "tePPAhPr 2022December 18, 2023
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FINANCIAL REPORTING ENTITY
The City of Galesburg (City) is a municipal corporation governed by a mayor and city council,
which are elected by the public and have the exclusive responsibility and accountability for the
decisions it makes. The City has the statutory authority to adopt its own budget, to levy taxes,
and to issue bonded debt without the approval of another government. It has the right to sue
and be sued, and has the right to buy, sell, lease, or mortgage property in its own name. The City
is bound by Generally Accepted Accounting Principles (GAAP), Government Auditing Standards
promulgated by the Governmental Accounting Standards Board (GASB), all applicable state
statutes and the Office of Management and Budget (OMB) Uniform Guidance. All financial,
reporting, and accounting policies will be reviewed and maintained in accordance with these
requirements.
MEASUREMENT FOCUS, BASIS OFACCOUNTING AND BASIS OF PRESENTATION
The City of Galesburg implemented GASB 34 during fiscal year end March 31, 2002. GASB 34
requires government wide financial statements as well as fund financial statements. While the
measurement focus and basis of accounting will remain the same for the fund financial
statements, the government -wide statements will be completed using the flow of economic
resources measurement focus and the full accrual basis of accounting. The financial policies
outlined below are based on fund financial statements.
Fund Financial Statements
The accounts of the City are organized on a basis of funds. A fund is an independent fiscal and
accounting entity with a self -balancing set of accounts. Fund accounting segregates funds
according to their intended purpose and is used to aid management in demonstrating compliance
with finance related legal and contractual provisions. A minimum number of funds are
maintained consistent with legal and managerial requirements. General fixed assets and long-
term liabilities of the City are reported in a separate GASB 34 Fund.
The City has the following funds:
Governmental Funds are used to account for the City's general government operating
activities. Governmental fund types use the flow of current financial resources
measurement focus and the modified accrual basis of accounting. Under the modified
accrual basis of accounting revenue is recognized when it becomes susceptible to accrual
or "measurable and available." Measurable means the amount of the transaction can be
determined and available means collectible within the current period or soon enough
thereafter to pay liabilities of the current period.
Expenditures are recognized when the related fund liability is incurred, except for interest
incurred but not yet payable on general long-term debt which is recognized when due,
and certain compensated absences which are recognized when the liabilities are expected
to be liquidated with available financial resources.
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Property and personal property replacement taxes, special assessments, charges for
services and interest are susceptible to accrual. Sales taxes collected and held by the state
at year-end on behalf of the City are also recognized as revenue, to the extent they are
received within 60 days of the fiscal year end.
Miscellaneous revenue items, which are not susceptible to accrual, are recognized only
as they are received in cash.
Entitlements and grants are recognized as revenue at the time of receipt or earlier if
susceptible to modified accrual criteria is met. Expenditure driven grants are recognized
as revenue when the qualifying expenditures have been incurred and all other grant
requirements have been met and monies have been received during the fiscal year or
within 60 days of the fiscal year end.
Governmental fund types include the general fund, special revenue funds, capital projects
funds, debt service funds, and permanent funds. The funds are defined as follows:
• General Fund
The general fund should be used to account for and report all financial resources not
accounted for and reported in another fund.
• Special Revenue Funds
Special revenue funds are used to account for and report the proceeds of specific
revenue sources that are restricted or committed to expenditures for specific purposes
other than debt service or capital projects. The restricted or committed proceeds of
the specific revenue sources should be expected to continue to comprise a substantial
portion of the inflows reported in the fund. Other resources, such as investment
earnings and transfers from other funds, also may be reported in the fund if those
resources are restricted, committed or assigned to the specified purpose of the fund.
The City should discontinue reporting a special revenue fund, and instead report the
fund's remaining resources in another fund type as the general fund, if the government
no longer expects that a substantial port of the inflows will derive from restricted or
committed revenue sources.
• Capital Project Funds
Capital projects funds are used to account for and report financial resources that are
restricted, committed, or assigned to expenditure for capital outlays, including the
acquisition of construction of capital facilities and other capital assets. Capital projects
funds exclude those types of capital -related outflows financed by proprietary funds or
for assets that will be held in trust for individuals, private organizations or other
governments.
• Debt Service Funds
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Debt service funds are used to account for and report financial resources that are
restricted, committed or assigned to expenditure for principal and interest, even if it is
being accumulated for future years' payments. Debt service funds should be used to
report resources if legally mandated.
• Permanent Funds
Permanent funds should be used to account for and report resources that are
restricted to the extent that only earnings, and not principal, may be used for purposes
that support the reporting government's programs. Permanent funds do not include
private -purpose trust funds, which should be used to report situations in which the
government is required to use the principal or earnings for the benefit of individuals,
private organizations or other governments.
Proprietary Funds are accounted for using the flow of economic resources measurement
focus and the accrual basis of accounting. Under this method, revenues are recognized
when earned and expenses are recognized at the time the liabilities are incurred.
Fiduciary Funds are used to account for assets held by the City in a trustee capacity or as
an agent on behalf of others. The fiduciary funds include trust and agency funds.
OPERATING REVENUE POLICIES
The City will strive to maintain a diversified and stable revenue system to shelter the government
from short-term fluctuations in any one -revenue source to ensure its ability to provide ongoing
[.Y MUI I.91
The Finance Department will prepare and maintain both short and long-term revenue projections
to be used for development of future projects and service opportunities and to identify future
short falls in order to allow for time to develop alternate revenue sources.
Property Tax Revenue
Property taxes are recognized as a receivable at the time they are levied. Property taxes are levied
each year on all taxable real property in the city. Property taxes are assessed in December and
attach as an enforceable lien on the property as of the proceeding January 1. These taxes become
due and collectible in June and September of the following year, and are collected by the county
collector, who in turn remits to the City its respective share. The City receives these remittances
approximately one month after the collection dates. Property tax revenue needs are addressed
using a target rate and in monitoring un-collectable amounts.
Other Tax Revenue
All other tax revenue is recognized when measurable and available. Accounts receivable accounts
are adjusted at year-end according to tax amounts received during the fiscal year or relating to
that fiscal year and received within 60 days of the fiscal year end.
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Restricted Revenues
The City receives and will aggressively pursue many types of restricted funds. These revenues
shall be used only for the purposes legally permissible and in a fiscally responsible manner. All
federally funded grant revenues will be spent and managed in accordance with Office of
Management and Budget (OMB) Uniform Guidance. Acceptance of these types of funds will
include a review of matching fund requirements, related operating expenditures, the length of
the program and consequential disposition of the program. All grant revenue is recognized when
the actual expenditure financed by the grant is made. Other restricted revenue is recorded when
measurable and available.
Fees, Licenses, Permits and other Miscellaneous Items
All fees for licenses, permits, fines, and other miscellaneous charges shall be set to recover
related costs and are recognized when measurable and available. These fees shall be reviewed
and adjusted accordingly during the annual budget process.
Intergovernmental Assistance
Intergovernmental assistance will be used to finance only those items that are consistent with
approved capital improvement plans and/or other approved programs/agreements.
Intergovernmental revenue is recognized when measurable and available.
Fees - Enterprise Funds
Enterprise fund fees and rates will be reviewed annually through the budget process. All charges
and fees will be set to ensure all costs of providing those services are provided for including
related debt obligations and depreciation of property and equipment.
Fees - Internal Service Funds
Internal Service fund fees charged to various City funds and departments will be reviewed
annually during the budget process to ensure all costs of providing those services are provided
for including related debt obligations and depreciation of property and equipment.
The amounts paid for past claims, the number of employees by department and fund and reserve
requirements are some of various factors which may be used as the basis for estimating fees paid
to the Risk Management Fund (see Risk Management Policies).
Refund for Use of Recreation Services and/or Facilities
When refunds for the use of recreation facilities or services are permitted and approved by the
department head, in order to cover expenses which are incurred in processing the refund, the
amount submitted back to the customer will be reduced by 10 percent of the amount collected
for the service and/or facility. The refund will be submitted to the customer through ACH and
credited to the customer's bank account.
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OPERATING EXPENDITURE POLICIES
The City will conduct business by following a sound cash management policy employing a pay-as-
you-go basis. All attempts will be made to reduce costs where appropriate. All current operating,
maintenance, depreciation, direct and indirect costs will be funded through the use of current
revenues. All operating expenditures will be approved by City Council as they become payable.
See Fund Balance Policies for acceptable uses of fund balance reserves.
Inventories
Miscellaneous inventories maintained by the City will be recognized as expenditures at the time
of consumption rather than at the time of purchase. All items and services received prior to year-
end will be recognized during that fiscal year as expenditures.
Payment to Vendors
In order to decrease costs in processing vendor payments, the City will require payments to
vendors through ACH or automatic credit to the vendor's checking or savings account. By utilizing
ACH, the City can reduce the cost for check stock, avoid the need and costs to reissue lost checks,
reduce stop payment fees for lost checks and decrease staff time in the task of bank
reconciliation.
Use of Facsimile Signatures on Accounts Pavable and Pavroll Checks
Afacsimile signature means the reproduction by engraving, imprinting, stamping, or other means
of the manual signature of an authorized signatory. The City uses a facsimile stamp with three
signatures that is honored by the City's designated financial institution. By resolution, the City
Council will authorize the City's designated financial institution to honor any City check showing
the actual signature or facsimile signature with the following persons: the mayor; the city clerk;
and the city treasurer. If one or more of these positions becomes vacant, the City Council will
name and authorize another City representative to fulfill the requirement to be a designated
signer. Any authorized check signer should not have access to the physical checks nor the ability
to the check processing stage for accounts payable or payroll payments.
Payroll Costs and Compensated Absences
All payroll costs will be based on Council approved salary ordinances, union contracts, and
personnel policies. It is the policy of the City to permit employees to accumulate earned but
unused vacation and sick leave benefits. Those benefits expected to be liquidated with
expendable available financial resources of the governmental funds are reported as expenditures
and a fund liability of the fund that will pay it. Amounts not expected to be liquidated with
expendable available financial resources are reported in the government -wide GASB 34 Fund.
Proprietary funds recognize the expense when the benefits vest and are accrued.
Capital Asset Expenditures/Expenses
All capital asset purchases by governmental funds are accounted for and budgeted as
expenditures at the time of their acquisition. Proprietary fund acquisitions are capitalized with
depreciation used as the tool to recognize the related expense. All attempts will be made to fund
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Approved Neve "eF _21, 2022December 18, 2023
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the purchase and maintenance of capital assets with current revenues. Depreciation will be used
as a tool to estimate replacement needs for current and future fiscal years. Operating and capital
leases and other miscellaneous financing opportunities will be addressed at the time of purchase
to ensure the assets are acquired using the most cost-effective method.
Contingency
In order to protect the services provided by the City; a contingency in an amount designated by
City Council will be built into the operating budget. This amount is budgeted for purpose of
providing for non -recurring unanticipated expenditures. During the budget process,
Administration will recommend a budget amount, at the minimum, of one percent of the
budgeted revenue amount. Every attempt will be made to keep the contingency to a minimum.
This amount is independent of the fund balance reserve amounts and will not be used as such.
Administrative Fee Policy
Enterprise and Internal Service Funds are required, by GAAP, to be self-supporting. The City uses
personnel paid for in the General Fund to assist in the administration of the Enterprise Fund
activities. Because the General Fund provides this assistance, an administrative fee is charged to
the fund to cover these costs. The purpose of the fee is to ensure the funds are self-supporting.
The fee will be calculated to reflect a percentage of indirect/direct costs associated in the General
Fund. The calculation will be based on the most recent full year completed during the budget
process. The indirect/direct cost approach was initially utilized in fiscal year 2012 to determine
the administrative fee from the Water Fund to the General Fund. The indirect/direct cost
approach was initially utilized in fiscal year 2013 to determine the administrative fee to the
General Fund for the Refuse Fund. Administrative fees are considered a quasi -external
transaction for accounting purposes meaning that the transactions are treated as revenues and
expenditures if they would have involved organizations external to the government unit and not
as transfers.
Contributions to External Agencies
In order to benefit the community and its residents and visitors, the City Council may approve an
expenditure to contribute funds and/or resources to an external agency in order to allow that
agency to accomplish its goal and/or mission. If an expenditure is approved, prior to releasing
the funds and/or resources to the external agency, the agency must provide in writing how the
funds/resources will be utilized by the agency. This will allow the City to record the community
benefit offered to the community by the agency with the assistance of funds/resources received
by the City.
If an external agency is approved to receive funding by the City, the following requirements will
need to be addressed by the external agency:
1. Submit an invoice for payment requesting the amount awarded to the agency and a due
date which serves as an invoice for audit purposes.
2. Complete
a. A W-9 Form
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Approved Neve "eF _21, 2022December 18, 2023
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b. An External Agency Agreement
3. Submit the invoice, W-9, and External Agency Agreement to the City of Galesburg
Administration Office.
4. Include the City of Galesburg, and its logo where possible, as a sponsor on any advertising
or promotional items for the event.
BALANCE SHEET POLICIES
Governmental Accounting Standards Board (GASB) Statement No. 54
In February 2009, the GASB issued statement number 54, Fund Balance Reporting and
Governmental Fund Type Definitions, which requires the City to make certain decision regarding
the use of resources and classifications of ending fund balance in order for the annual financial
reports (audits) to be in compliance with generally acceptable accounting principles (GAAP).
Fiscal year 2011 was the first year the City was required to and implemented GASB 54. The intent
of GASB 54 is to improve the usefulness of the amounts reported in ending fund balances on the
year-end financial reports by providing clearer fund balance classifications that can be more
consistently applied and by clarifying the existing government fund type definitions.
With GASB 54, a hierarchy of fund balance classifications has been created. These classifications
are based primarily on the extent to which governments are bound by the constraints placed on
resources reported in those funds. This approach is intended to provide users more consistent
and understandable information about a fund's new resources. Previously, the City reported fund
balances that were reserved, designated or unreserved. With the implementation of GASB 54,
there are five categories required for ending fund balances:
Nonspendable Fund Balance
• Amounts that cannot be spent due to form that are in either short term or longer
term; for example, inventories and prepaid amounts. Also, long-term loan and notes
receivables, and property held for resale would be reported here unless the proceeds
are restricted, committed or assigned.
• Amounts that must be maintained intact legally or contractually such as principal of a
permanent fund.
Restricted Fund Balance The restricted fund balance category includes amounts that can be spent
only for the specific purposes stipulated by constitution, external resource providers, or through
enabling legislation.
• The portion of a Governmental Fund's fund balance that is subject to external enforceable
legal purpose restrictions as to what the fund balance can be spent on.
Committed Fund Balance The committed fund balance classification includes amounts that can
be used only for the specific purposes determined by a formal action of the government's highest
level of decision -making authority.
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• Action would be required by the same group to remove or change the constraints
placed on the resources.
• Action to constrain the resources must occur prior to yearend; however, the amount
can be determined in the subsequent period.
Assigned Fund Balance Amounts in the assigned fund balance classification are intended to be
used by the government for specific purposes but do not meet the criteria to be classified as
restricted or committed. In governmental funds other than the general fund, assigned fund
balance represents the remaining amount that is not restricted or committed.
• The portion of a Governmental Fund's balance to denote management's intended use
of resources
• For all governmental funds other than the general fund, any remaining positive
amounts not classified as nonspendable, restricted or committed.
• For the general fund, amounts constrained for the intent to be used for a specific
purpose by a governing board or body or official that has been delegated authority to
assign amounts. Amount reported as assigned should not result in a deficit in
unassigned fund balance.
Unassigned Fund Balance Unassigned fund balance is the residual classification for the
government's general fund and includes all spendable amounts not contained in the other
classifications. Governments are required to disclose information about the processes through
which constraints are imposed on amounts in the committed and assigned classifications
• Available expendable financial resources in a governmental fund that are not the
object of a tentative management plan (i.e., assigned).
• For the general fund, amounts not classified as nonspendable, restricted, committed
or assigned. The general fund is the only fund that would report a positive amount in
unassigned fund balance.
• For all governmental funds other than the general fund, amount expended in excess
of resources that are nonspendable, restricted, committed or assigned (a residual
deficit). In determining a residual deficit, no amount should be reported as assigned.
Positive unassigned fund balance can only be reported in the General Fund.
Note: In non -governmental funds (e.g., water fund); management may decide to "assign" funds
for a specific purpose. This will be done as an internal budgeting procedure rather than as a
formal accounting entry.
Order of Spending of Funds
The City will spend the most restricted dollars before less restricted, in the following order:
Restricted
Committed
Assigned
Unassigned
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The Director of Finance and Information Systems will determine if a portion of fund balance
should be assigned.
General Fund and Park & Recreation Fund Balance Policy
To maintain the City's ability to provide services during emergencies and unexpected declines in
the economy, the City will maintain a General Fund unassigned fund balance of 16 weeks, or
approximately 30 percent of operating expenses. In 2015, the special revenue fund, Parks and
Recreation, was established to record revenues and expenditures for City recreation and park
sites. The Park and Recreation Fund must maintain, at a minimum, 3 weeks or 5 percent of
operating expenditures of the divisions within the fund. The fund balance shall be exclusive of all
other reserves and contingencies and shall be reported as assigned.
The use of these funds shall be limited to emergencies and unexpected declines in the economy.
The use of fund balance to cover unexpected declines in the economy will be temporary pending
identification of new revenue sources or a reduction of services. Should the balance fall below
the minimum fund balance level, a plan will be submitted to City Council for building the fund
balance to the appropriate level. Such a plan would include the time frame needed to replenish
the fund balance.
After the review and confirmation from the external audit firm that excess General Fund
unassigned fund balance will result for the audited fiscal year, the Director of Finance and
Information Systems, upon approval by the City Manager, shall annually transfer any General
Fund unassigned fund balance in excess of the required fund balance amount to the following
liabilities and/or funds in the following order:
1. Police and fire public safety pension funds. If during the most recent completed fiscal
year, the police and fire pension funds were not fully funded to the annual pension funds'
actuarial firm's recommended contribution amount, the difference between the
recommended contribution and provided contribution will be submitted to the public
safety pension funds. If the excess amount of unassigned fund balance is not sufficient
to fulfill the full requirement of the actuarial recommended contribution for both public
safety pension funds, the excess funds will be divided equally and submitted to each of
the pension funds or if applicable, only up to a pension fund's recommended actuarial
amount with the remaining amount being provided to the other pension fund and only
up to the actuarial firm's recommended contribution amount for that pension fund.
2. City replacement programs. If there is any remaining excess unassigned fund balance
available after the payments are made to the public safety pension funds, and if the three
City replacement funds, computer, vehicle and building replacement programs, were not
fully funded during the most recent completed fiscal year, the remaining excess funds
will be distributed equally to the replacement program funds, only to the point that the
replacement program is fully funded with the remaining amount being provided to the
remaining replacement program fund(s) and only, if applicable, up to the replacement
program fund(s) being fully funded.
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3. Remaining excess unassigned funds. After the public safety pension funds and the City's
replacement programs have been fully funded for the most recent audited year, the
remaining unassigned fund balance that is in excess of the required unassigned fund
balance to be held per the fund balance policy shall be transferred to the Planning Fund
which was established in fiscal year 2007. The Planning Fund balance shall be held and
utilized for future needs of the City, including capital improvements, economic
development; long-range planning or one-time expenditures that do not increase the
City's operating expenses.
Debt Service —Assigning Fund Balance
It is also the policy of the City to assign a portion of Fund Balance in the amount of debt service
payments for revenue bonds and/or for general obligation alternate revenue source for
governmental debt for the following year. These funds may be assigned in the General Fund,
Economic Development Fund or the fund in which the debt will be paid from in the following
year.
Water Fund — Operating Cash and Investment Policy
This policy shall apply to the City's Water Fund. The policy shall address the minimum amount of
operating cash and investment which shall be set aside for operations. The minimum operating
cash and investments shall be 30 percent of the current annual budgeted expenses for the Water
Fund.
Cash Reserve
The average amount of expenditures over a 12-month period will be computed annually. At a
minimum, 1/12 of the amount will be held as liquid cash through the use of IL Funds or other
short-term investments as deemed appropriate. All other cash shall be invested using a sound
cash management policy and in accordance with the Council approved investment policy.
Investments
The City shall invest all idle cash 100 percent of the time in accordance with the Council approved
investment policy. In accordance with GASB, all investments will be reported at fair value. Short-
term investments are reported at cost, which approximates fair value. Securities traded on a
national or international exchange are valued at the last reported sales price at current exchange
rates. Mortgages are valued on the basis of future principal and interest payments and are
discounted at prevailing interest rates for similar instruments. Investments that do not have an
established market are reported at estimated fair value.
Inventories
Inventories are valued at cost using the first in first out (FIFO) method. The costs of governmental
fund type inventories are recorded as expenditures when consumed rather than when
purchased.
Capital Assets
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Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads,
bridges, sidewalks and similar items), are reported in the applicable governmental or business -
type columns in the government -wide financial statements. Capital assets are defined by the City
as assets with an initial, individual cost in excess of the following and an estimated useful life in
excess of five years.
Asset Class Capitalization
Threshold
Land $ -
Building & Land Improvements, Infrastructure 50,000
Intangible Assets 50,000
Vehicles, Machinery, Furniture & Equipment 25,000
Works of Art, Historical Artifacts 25,000
Capital assets purchased by governmental funds are accounted for as expenditures of the funds
at the time of their acquisition and are then capitalized at cost in the government -wide financial
statements. Donated assets in the governmental and enterprise funds are capitalized at the
estimated fair value at the date of the donation. Depreciation is computed by the straight-line
method over the estimated useful lives of the respective government and enterprise fund assets.
Sales of capital assets are recognized as revenue at the time of the sale. Interest costs incurred
before the end of a construction period of a capital asset will not be capitalized and will be
recognized as an expenditure or expense in the period in which the cost is incurred. Infrastructure
assets are capitalized in the government -wide financial statements. The cost of normal
maintenance and repairs, including street overlays, which do not add to the value of the asset or
materially extend the assets' lives are not capitalized.
The estimated useful lives of each fixed asset types are as follows:
Description
Years
Land Improvements
10-50
Buildings & Improvements
8-50
Machinery & Equipment
3-30
Streets & Roads
20-40
Brick Streets
50
Water Mains
100
Bridges
60
Asphalt Sidewalk
25
Brick Sidewalk
50
Concrete Sidewalk
40
Traffic Signals
40
Metal Street Lighting
20
Concrete Street Lighting
60
Dams
70
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See Capital Improvement Policies for further information relating to property and equipment.
Due To/Due From
Due to/Due from: A separate due to and due from account will be maintained where necessary.
The balances of these accounts will be addressed on a consistent basis with the balances paid off
where appropriate.
Petty Cash Policies
Under certain circumstances, a petty cash fund may be authorized as a means of making
limited recurring or small emergency purchases for divisions or departments. The Director of
Finance will receive and review reauests for the establishment of Dettv cash funds.
Protection of Petty Cash
Access to cash funds must be restricted to designated division staff only. All cash and sales slips,
receipts, or other applicable documents of the fund should be secured and safeguarded in a
secured lock box and placed in a locked desk, locked cabinet, or locked safe whenever not in use.
Petty cash funds must never be commingled with other cash funds, personal funds,
miscellaneous cash receipts, or collected revenue of any type. In the event of a theft of petty
cash funds. the designated staff should immediatelv notifv the division/department head and the
Director of Finance.
Accounting for Petty Cash Transactions
Proper accounting for petty cash requires that approved staff make payments for authorized
expenditures only, obtain receipts, and record expenditures. Each petty cash expenditure
requires a completed and signed Petty Cash Voucher form. Petty cash expenditures are subject
to all City policies, procedures and practices relative to proper expenses, authorization,
accounting and documentation. An original sales slip, cash register tape, or other receipt must
be attached to the Petty Cash Voucher for each expenditure. Each Petty Cash Voucher must be
approved by the appropriate division/department head.
Petty Cash Advances
With the approval of the division/department head, a cash advance can be made from the fund
to the purchaser prior to purchase if it is intended that the purchaser pay the vendor and secure
reimbursement from the fund upon presentation of a receipt. In such a case, the purchaser must
sign a receipt which is marked "Advance for Purchase" with detail information of the purchaser's
name, amount received and description of the intended purchase. The signed advance form
should then be placed in the fund box. Upon completion of the purchase, and when a receipt is
Dresented by the purchaser. the advance is marked "canceled" and is also attached to the Dettv
cash form, along with the receipt, applicable to the purchase.
Audit of Petty Cash
The department head or a division head or supervisor within the department that is designated
by the department head, who is not responsible for the daily management of the petty cash, will
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Periodically make an unannounced audit of the fund. The petty cash auditor should record all
unannounced audits and, when requested, should provide the documentation of the
unannounced audits. The designated staff is to ensure that the total amount of the petty cash
fund equals the cash on hand plus any unreimbursed amounts, therefore, the department petty
cash fund is required to be counted daily. The designated staff who is managing the petty cash is
to ensure that the fund is always balanced and available for audit.
BUDGET POLICIES
The City's annual budget is adopted on a basis consistent with generally accepted accounting
principles for all governmental funds. All appropriations lapse at fiscal yearend.
Development of the annual budget begins in April and follows the municipal budget system as
defined by State Statutes. The municipal budget system is a well-rounded comprehensive
approach to budgeting. The State Statutes require the budget to be completed in a financially
sound manner and in conformity with a chart of accounts. The budget is prepared by fund,
function, department and division. For example, fund (General); function (public safety);
department (police); division (communications and records).
A one-year balanced budget is prepared annually and formally adopted by City Council. The
budget process includes an update of capital improvement plans, an update of the City's financial
policies, strategic planning sessions and public hearings.
Department Heads manage their departmental budgets on a division level and in a fiscally
responsible manner. During the financial and annual audit review of the financial reports for the
divisions, the review is at the division level budget as a whole and not at the account number
or line item level of the division budget. Budget to actual performance is reviewed and measured
at both the department and division level by the Director of Finance. When a division is over
budget as a whole, City Council will approve all needed budget adjustments for the specific
division.
Encumbrance accounting is employed in all funds. Encumbrances at year-end are closed and
where necessary presented to City Council during the subsequent budget year as a budget
adjustment.
CAPITAL IMPROVEMENT POLICIES
Capital improvement plans shall be updated annually and incorporated into the budget. The
capital improvement plans are planning documents and do not authorize or fund projects.
Capital projects will be prioritized according to the following guidelines:
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1. The extent to which the project addresses a health or safety need.
2. The extent to which the project accomplishes essential preventative maintenance.
3. The extent to which the project utilizes matching funds.
4. The extent to which the project achieves a beneficial cost/benefit ratio.
5. The extent to which the project enhances development opportunities.
6. The extent to which the project addresses a critical community recreational need.
Replacement of capital outlay items shall be timed at fairly stable intervals so as not to spend
excessively in one year and restrictively in the next.
Standards of maintenance to adequately protect the City's capital investments shall be
developed and periodically updated. The annual budget will be prepared to meet established
maintenance schedules.
VEHICLE REPLACEMENT PROGRAM
The purpose of the Vehicle Replacement Program is to plan for and provide the means for the
replacement of all City owned vehicles and equipment.
Contributions
Those departments and divisions who use the vehicles and equipment included in the Vehicle
Replacement Fund will make contributions.
Contributions will be calculated during the budget season by the Finance Department staff. The
contribution amounts will be communicated to Department Heads for inclusion in their budget
requests.
Contributions will be calculated using a straight-line method based on the remaining estimated
useful life of the fleet and the estimated replacement cost of the fleet.
Interest Allocations
Interest earned in the Vehicle Replacement Program will be allocated at the end of each fiscal
year based on the division's cumulative contributions.
Estimated Useful Lives
The estimated useful lives used for equipment and vehicles will be standardized where
appropriate.
Estimated useful lives may be increased if the equipment continues to be reliable and cost
effective to own or decreased if the cost of maintaining the equipment becomes prohibitive.
These changes should be requested in the form of a recommendation to the Director of Finance
based on the expertise of the Garage Superintendent and the approval of the Department Head
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responsible for the equipment or vehicle. Changes to the useful lives on the specific equipment
will be noted during the budget process.
Estimated Replacement Costs
The replacement costs of the fleet will be based on cost and value factors related to the
equipment. During the budget process, equipment values will be reviewed and, when
appropriate, updated replacement costs will be based on the City's experience with recent
purchases, and/or vendor information, and/or current trending replacement costs.
Replacement of Equipment & Vehicles
The entire City fleet will be standardized as much as is reasonable. Standard specifications will be
developed and maintained by the Garage Superintendent. The replacement of equipment and
vehicles will be made based on like unit for like unit.
Department and division input will be considered during the budgeting process. Any change in
the type of vehicle and/or equipment that results in an increase in the replacement cost of the
equipment will require approval by the Department Head, Director of Finance and ultimately City
Council through their approval of the Vehicle Replacement Fund budget. All changes should be
requested during the budget process to ensure proper contribution amounts are budgeted.
All equipment and vehicles purchased will be bid based on the bid guidelines established in City
Ordinances. The following items will be considered during the development of the specifications
for the bid process: lease versus purchase, optimum replacement point and the trade value of
equipment or vehicles handed down to other departments.
Pool Car
For purposes of minimizing liabilityand travel expenditures a pool carwill be kept and maintained
by the Central Garage. City employees will be asked to use the car, when it is available, for all
travel outside City limits. Use of the car will be scheduled by the Central Garage and will be
scheduled on a first come first serve basis. Out of town travel will be given priority over those
that need the car for in town travel. Each division will be charged for miles used based on the
effective IRS rate paid.
Documentation
The Finance Department will maintain documentation of actual contributions made during the
prior and current fiscal years.
BUILDING REPAIR & MAINTENANCE PROGRAM
The purpose of the Building Repair & Maintenance Program is to plan and prepare for future
capital improvements to City owned buildings.
Contributions
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Contributions will be made by the departments and divisions who are responsible for maintaining
city owned buildings.
Contributions will be calculated during the budget season by the Finance Department staff. The
contribution amounts will be communicated to Department Heads for inclusion in their budget
requests.
Contributions will be calculated using a straight-line method based on the remaining estimated
useful life of the capital improvement.
Interest Allocations
Interest earned in the Building Repair and Maintenance Program will be allocated at the end of
each fiscal year based on the division's cumulative contributions.
Estimated Useful Lives
The estimated useful lives used for capital improvements will be standardized where appropriate.
Estimated useful lives may be increased if the structure or system is in good or acceptable
condition or decreased if the cost of maintaining the structure or system becomes prohibitive.
These changes will be requested in the form of a recommendation to the Director of Finance
based on the expertise of the Purchasing Agent and the approval of the Department Head
responsible for the structure or system. Changes to the useful lives will be noted during the
during the budget process.
Estimated Replacement Costs
The replacement costs of the improvements will be based on cost and value factors related to
the improvements. During the budget process, improvement costs will be reviewed and, when
appropriate, updated replacement costs will be based on vendor information and/or current
trending replacement costs.
Department and division input will be considered during the budgeting process. Any change in
the type of improvement that results in an increase in the replacement cost of the improvement
will require approval by the Department Head, Director of Finance and ultimately City Council
through their approval of the budget. All changes should be requested during the budget process
to ensure proper contribution amounts are budgeted.
All improvements will be bid based on the bid guidelines established by City Ordinances.
Documentation
The Finance Department will maintain documentation of actual contributions made during the
prior and current fiscal years.
COMPUTER REPLACEMENT PROGRAM
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The purpose of the Computer Replacement Program is to plan and provide for the replacement
of computer hardware and software.
Contributions
Contributions will be made by the departments and divisions who use the computer hardware
and software.
Contributions will be calculated prior to budget season by the Finance Department staff. The
contribution amounts will be communicated to Department Heads for inclusion in their budget
requests.
Contributions will be calculated using a straight-line method based on the remaining estimated
useful life of the capital improvement.
Interest Allocations
Interest earned in the Computer Replacement Program will be allocated at the end of each fiscal
year based on the division's cumulative contributions.
Estimated Useful Lives
The estimated useful lives used for computer hardware and software will be standardized where
appropriate.
Estimated useful lives may be increased if the equipment or software continues to be reliable
and cost effective to own or decreased if the cost of maintaining the equipment or software
becomes prohibitive. These changes will be requested in the form of a recommendation to the
Director of Finance based on the expertise of the Network Administrator and the approval of the
Department Head responsible for the computer equipment and software. Changes to the useful
lives will be noted during the during the budget process.
Estimated Replacement Costs
The replacement costs of the equipment will be based on cost and value factors related to the
equipment. During the budget process, equipment will be reviewed and, when appropriate,
updated replacement costs will be based on vendor information and/or current trending
replacement costs
Department and division input will be considered during the budgeting process. Any change in
the type of computer hardware or software that results in an increase in the replacement cost of
the hardware or software will require approval by the Department Head, Director of Finance and
ultimately City Council through their approval of the budget. All changes should be requested
during the budget process to ensure proper contribution amounts are budgeted.
All improvements will be bid based on the bid guidelines established by City Ordinances.
Documentation
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The Finance Department will maintain documentation of actual contributions made during the
prior and current fiscal years.
DEBT POLICIES
The City of Galesburg shall use long-term debt for capital projects that cannot be financed using
current revenues within the Revenue Policy guidelines.
Debt financing shall generally be limited to one-time capital improvement projects and only
under the following circumstances:
1. The project's useful life will exceed the term of the financing.
2. The project's revenue or specific resources will be sufficient to service the debt.
3. The project will benefit the citizens of Galesburg.
4. Debt financing shall not be appropriate for any recurring purpose.
Tax anticipation debt will be retired annually, and bond anticipation notes will be retired within
six months of the completion of the project.
Refunding bonds may be authorized by the City Council provided such refunding does not result
in an increase in the interest rate and does result in a savings over the life of the bonds.
The City shall maintain good communications with bond rating agencies about its financial
condition. The City will follow a policy of full disclosure on every financial report and bond
prospectus.
A debt analysis will be maintained annually by the Director of Finance and will encompass all debt
of the City including but not limited to:
1. The source of funding for all City debt.
2. Current and future debt capacity analysis.
3. A contingency debt plan should any of the funding sources become unavailable in the
foreseeable future.
4. Compliance with all City debt policies and covenants.
Notification of Reportable Events
On August 20, 2018, the Securities and Exchange Commission (SEC) amended Rule 15c2-12.
Based on the rule, there are sixteen reportable events for which an issuer must provide notice to
the Municipal Securities Rulemaking Board's Electronic Municipal Market Access (EMMA)
website. In a timely manner, not in excess of ten business days after the occurrence of the event,
notice of any of the following events will be required for:
1) Principal and interest payment delinquencies
2) Non-payment related defaults if material
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3) Unscheduled draws on debt service reserves reflecting financial difficulties
4) Unscheduled draws on credit enhancements reflecting financial difficulties
5) Substitution of credit or liquidity providers, or their failure to perform
6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final
determinations of taxability, notices or determinations with respect to the tax status of
the security, or other material events affecting the tax status of the security
7) Modifications to rights of security holders, if material
8) Bond calls, if material, and tender offers
9) Defeasances
10) Release, substitution, or sale of property security repayment of the securities, if material
11) Rating changes
12) Bankruptcy, insolvency, receivership, or similar event of the organization
13) The consummation of a merger, consolidation, or acquisition involving an obligated
person or the sale of all or substantially all of the assets of the obligated person, other
than in the ordinary course of business, the entry into a definitive agreement to undertake
such an action or the termination of a definitive agreement relating to any such actions,
other than pursuant to its terms, if material
14) Appointment of a successor or additional trustee or the change of name of a trustee, if
material
15) For new bond issues, as of February 27, 2019, incurrence of a financial obligation of the
obligated person, if material, or agreements to covenants, events of default, remedies,
priority rights, or other similar terms of a financial obligation of the obligated person, any
of which affect security holders, if material; and
16) For new bond issues, as of February 27, 2019, default, event of acceleration, termination
event, modification of terms, or other similar events, under the terms of a financial
obligation of the obligated person, any of which reflect financial difficulties.
The following table provides continuing disclosure undertaking requirements for different types
of issuance scenarios.
New Issuance Is
Continuing
Notes
Disclosure
Sold directly to bank
No
Generally
Less than $1M
No
At least $1M and issuer has < $10M of debt
Yes
• Audited financial statements
• Reportable events
At least $1M and issuer has > $10M of debt
Yes
• Annual financial report
• Audited financial statements
• Reportable events
Revenue Bonds
New revenues sources should not be pledged towards a bond issue until there is a historical trend
that establishes the credit worthiness of the revenue stream.
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The City will increase any related rate in order to attain the revenue necessary to achieve the
required coverage ratio specified in the related revenue bond ordinance.
General Obligation Refunding Bonds, Series 2011C (Prior Taxable General Obligation Bonds,
Series 2003)
Per Resolution 03-2007, approved March 3, 2003, the funds derived from the one -quarter
percent (.25%) increase in the home rule tax approved on March 3, 2003, shall be used for the
payment of debt service on the general obligation bonds for the Galesburg Business Park located
between the city of Galesburg and the city of Knoxville.
On September 6, 2011, City Council approved the issuance of the Taxable General Obligation
Refunding Bonds, Series 2011C, which refunded the Taxable General Obligation Series 2003
Bonds. The one -quarter percent increase in the home rule tax, approved in March 2003, will be
utilized for the payment of the debt service on the general obligation bonds for the Galesburg
Business Park located between the City of Galesburg and the City of Knoxville.
FEDERAL FUNDING — OMB UNIFORM GUIDANCE
Implementation of OMB Uniform Guidance
In December 2013, the US Office of Management and Budget (OMB) issued comprehensive grant
reform rules titled "Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards." With the issuance, important updates were made to specific
areas of Uniform Guidance. Procurement is one of the areas that had significant changes. All 2016
and later single audits will be performed only under the Uniform Guidance requirements.
OMB Uniform Guidance Documentation
The Purchasing Agent will have documented procurement procedures that will reflect federal
law, Uniform Guidance standards and any state regulations. The department receiving federal
funds will follow the procurement steps and activities required to be completed when using
federal funds with the oversight of the Purchasing Agent. The procurement steps will be
documented and all documentation applicable to the procurement and to following the
procurement steps shall be provided to the Purchasing Agent. This includes requests for federal
funding, correspondence for notice of award and formal agreements. The Purchasing Agent will
work with the department in determining the basis for the type of procurement, contract type,
and the basis for the contractor selection and price.
Use of Federal Funds and Oversight of Federal Funding Projects
The City department and divisions will focus on the most economical solution during the
procurement process and must avoid using federal funds for the acquisition of unnecessary
items. The departments and divisions are encouraged to consider the use of shared services and
intergovernmental agreements to foster greater economy and efficiency. The division or
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department that is the recipient of the federal awards must maintain an appropriate level of
oversight to ensure that contractors perform in accordance with the terms of their contract. The
City departments and divisions should work closely with the Purchasing Agent to ensure
compliance is met.
PENSION POLICIES
In 2012, The GASB approved two standards that substantially improves the accounting and
financial report of public employee pensions by state and local governments. Statement No. 67,
Financial Reporting for Pension Plans, revised and established new financial reporting
requirements for most governments that provide their employees with pension benefits.
The new standards improved the way state and local governments report their pension liabilities
and expenses, resulting in a more faithful representation of the full impact of these obligations.
Other improvements include net pension liabilities will be reported on the balance sheet,
providing citizens and other users of financial reports with a clearer picture of the size and nature
of the financial obligations to current and former employees for past services rendered.
Pension plans are distinguished for financial reporting purposes in two ways. First, plans are
classified by whether the income or other benefits that the employee will receive at or after
separation from employment are defined by the benefit terms (a defined benefit plan) or
whether the pensions an employee will receive will depend only on the contributions to the
employee's account, actual earnings on investments of those contributions, and other factors (a
defined contribution plan).
In addition, defined benefit plans are classified based on the number of governments
participating in a particular pension plan and whether assets and obligations are shared among
the participating governments. Categories include plans where only one employer participates
(single employer); plans in which assets are pooled for investment purposes, but each employer's
share of the pooled assets is legally available to pay the benefits of only its employees (agent
employer); and plans in which participating employers pool or share obligations to provide
pensions to their employees and plan assets can be used to pay the benefits of employees of any
participating employer (cost -sharing employer).
Pension Funding Policies
The City should have a pension funding policy that is based upon an actuarially determined
annual required contribution (ARC), and that meets the following five policy objectives in an
integrated way. The City will need to strike a balance between competing objectives and
determine the most appropriate time frame in which to meet its goals.
• Actuarially Determined Contributions. A pension funding plan should be based upon
an actuarially determined annual required contribution (ARC) that incorporates both
the cost of benefits in the current year and the amortization of the plan's unfunded
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actuarial accrued liability. To achieve or exceed the required State statute level of
funding by the required date, the City will commit to funding the pension funds, at a
minimum, at or between the State actuarial level and the actuarial firm's
recommended contribution amount.
• Funding Discipline. The City will make a commitment to make timely, actuarially
determined contributions to the retirement system to ensure that sufficient assets
are available for all current and future retirees. Unless another source of funding is
available, funding will be derived from the property tax levy specifically dedicated for
the purpose of funding the pensions. When the designated property tax or, if
applicable, another other source of revenue is received by the City, the funds will be
transferred in a timely manner to the corresponding pension funds.
• Intergenerational equity. Annual contributions should be reasonably related to the
expected and actual cost of each year of service so that the cost of employee benefits
is paid by the generation of taxpayers who receives services from those employees.
• Contributions as a stable percentage of payroll. Contributions should be managed so
that the City's costs remain consistent as a percentage of payroll over time.
• Accountability and transparency. Clear reporting of pension funding should include
an assessment of whether, how, and when the plan sponsor will ensure sufficient
assets are available for all current and future retirees.
RISK MANAGEMENT POLICIES
The City is exposed to various risks related to torts, theft of, damage to and destruction of assets;
errors and omissions; and natural disasters for which the City is self -insured and carries
supplemental commercial insurance. To provide essential and effective protection against
catastrophic loss, the City maintains an internal service fund, the Risk Management Fund.
Benefit Policy on Military Duty
Federal and State laws require the City to continue to provide health insurance coverage to an
employee for the duration of his active military service under the same terms and conditions as
applied while an active employee of the City.
Risk Management Fund
The Risk Management Fund will account for general liability, property, worker's compensation
insurance, and unemployment claims. Each year, an analysis will be completed by the City
Attorney/Administrative Services Director regarding the status of the insurance plans and fees
charged to participating divisions. The City will strive to accumulate retained earnings to serve as
a reserve base on recommendations made by the City Attorney/Administrative Services Director
or third -party administrators. This amount will be computed during the annual budget process.
A reserve of retained earnings is deemed necessary to protect the City from catastrophic events.
A contingent liability will be recognized and maintained on the books for claims incurred but not
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Approved Nleve be.-z1, 2022December 18, 2023
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paid. The liability will be based on past claim history and information provided by the City
Attorney/Administrative Services Director or third -party administrators.
ECONOMIC DEVELOPMENT FUND
On March 3, 2003, the City Council approved to increase the Home Rule Municipal Retailers
Occupation Tax and the Home Rule Municipal Service Occupation Tax (together commonly
referred to as the sales tax), from three-quarter percent (.75%) to one percent (1.00%), in order
to provide funding for the purpose of promoting economic development.
The funds derived from the one -quarter percent (.25%) increase in the city sales tax will be used
for purposes of promoting economic development within the city of Galesburg and in areas in
close proximity to the city of Galesburg, including, but not limited to the payment of debt service
on the general obligation bonds issued for the Galesburg Business Park located between the city
of Galesburg and the city of Knoxville. Given the direction of Council to utilize the one -quarter
percent sales tax for payment of the Series 2011C general obligation bonds, the Economic
Development Fund will have on reserve the value of one year's debt payment to ensure sufficient
funds will be available when needed for the following year principal and interest bond payments.
GASB 34
In June 1999, the GASB issued GASB 34 — Basic Financial Statements and Management's
Discussion and Analysis for State and Local Governments. This project significantly changed the
accounting and financial reporting for the City of Galesburg.
The most significant changes included in GASB 34 are:
• Government -wide reporting — In addition to reporting at the fund level, the City is
required to consolidate the financial information for the City as a whole and present City-
wide financial statements. This type of consolidation is required for private entity financial
reporting and includes booking depreciation and eliminating entries for internal type
transactions. This change in effect requires closing the books twice using two different
basis' of accounting.
• Infrastructure reporting — All capital assets, including general infrastructure assets, is
capitalized in the financial statements at their historical cost or estimated historical cost.
This rule applied retroactively to assets that were acquired in fiscal years beginning after
June 15, 1980. In addition to recording all capital assets, the City is required to record
depreciation on all capital assets subject to depreciation including infrastructure assets.
• Major Fund focus — In the past, reporting at fund level was completed based on the type
of fund (governmental, enterprise, agency). GASB 34 requires entities to report major
funds rather than by fund type. Those funds that do not qualify as major are consolidated
and presented as "others." This significantly affects how budgetary information is
presented in the financial statements.
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• New focus for governmental activities —Traditionally, the focus was on changes in current
spendable resources; the new entity wide statements focuses on changes in total
resources or net assets. Net Assets is the new term for Fund Balance at the entity -wide
level. The accounting equation used to be Assets = Liability + Equity. The new equation is
Assets — Liabilities = Net Assets.
• Management's Discussion & Analysis (MD&A) — GASB 34 requires each organization to
provide a narrative that gives an overview and addresses and analyzes the financial
activities of the City. This area of the report is considered "required supplementary
information" but not included within the scope of the audit.
• Fiduciary Fund Changes —These changes included limitations on the use of the fund type,
elimination of Expendable Trust Funds and creation of Permanent Funds.
• Elimination of contributed capital amounts and account groups at the government -wide
level.
• Cash Flow Statement Reporting — GASB 34 requires the direct method of reporting cash
flows. Historically governments have used the indirect method, which is a reconciliation
of changes in balance sheet account amounts. The direct method on the other hand,
reconciles net income to cash.
The required implementation date was dependent upon the dollar amount received in revenues
during a specific time frame. The City of Galesburg is a tier 2 municipality and therefore was
required to implement GASB 34 by fiscal year ending 3/31/2004. Administration implemented
the new GASB one year early or fiscal year ending 3/31/2003. Administration took a proactive
approach to implementing GASB 34 and completed the implementation in-house rather than
using consultants and other third parties.
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23-4125
COUNCIL LETTER
CITY OF GALESBURG
DECMEBER 18, 2023
AGENDA ITEM: Annual approval of updated investment policy.
SUMMARY RECOMMENDATION: The City Manager and Director of Finance and Information
Systems recommend City Council to approve the updated investment policy.
BACKGROUND: In an effort to ensure the Investment Policy is kept current and in compliance
with State law, the City's Investment Policy is being presented to City Council for its annual
review. The annual review is conducted subsequent to audit fieldwork and includes a review of
the current investment policy.
A sound investment policy helps to ensure the return on investments is maximized while
considering safety and liquidity. Investment earnings are used to help cover yearly operating
expenses in many of the funds. The City's investment portfolio includes reserve funds and funds
that are earmarked for legal reasons or funds earmarked for planning reasons.
After review of the current Investment Policy, the only change to highlight is on page 9, which
will include the new City Manager, Eric Hanson, as an authorized signer to sign documents such
as Certificate of Deposit safekeeping receipts.
BUDGET IMPACT: Review of the Investment Policy ensures that standards and procedures are
updated on an annual basis.
SUPPORTING DOCUMENTS:
1. Red -lined Investment Policy
Prepared by: GPO Page 1 of 1
genda
Approved by City Council on 12/18/23
City of Galesburg
55 West Tompkins Street
Galesburg, IL 61401
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TABLE OF CONTENTS
POLICYSTATEMENT.................................................................................................................. 2
SCOPE........................................................................................................................................ 2
OBJECTIVE................................................................................................................................. 2
Safety..................................................................................................................................... 2
CreditRisk.............................................................................................................................. 2
InterestRate Risk................................................................................................................... 3
Liquidity................................................................................................................................. 3
Yield....................................................................................................................................... 3
STANDARDS OF CARE................................................................................................................ 3
Prudence................................................................................................................................ 3
Ethics and Conflicts of Interest.............................................................................................. 4
Delegationof Authority......................................................................................................... 4
SAFEKEEPING AND CUSTODY.................................................................................................... 4
Authorized Financial Dealers and Institutions....................................................................... 4
InternalControls.................................................................................................................... 5
Deliveryvs. Payment............................................................................................................. 5
SUITABLE INVESTMENTS........................................................................................................... 6
InvestmentTypes.................................................................................................................. 6
Collateralization..................................................................................................................... 6
Repurchase Agreements....................................................................................................... 7
INVESTMENT PARAMETERS...................................................................................................... 7
Diversification........................................................................................................................ 7
MaximumMaturities............................................................................................................. 7
CompetitiveBid..................................................................................................................... 7
REPORTING............................................................................................................................... 8
Methods................................................................................................................................. 8
Performance.......................................................................................................................... 8
POLICY CONSIDERATIONS......................................................................................................... 8
Exemptions............................................................................................................................ 8
Amendments......................................................................................................................... 8
ATTACHMENTS.......................................................................................................................... 8
ADOPTION................................................................................................................................. 8
LIST OF AUTHORIZED PERSONNEL............................................................................................ 9
GLOSSARY OF CASH MANAGEMENT TERMS.......................................................................... 10
AUTHORIZED FINANCIAL DEALER INVESTMENT POLICY ACCEPTANCE .................................. 17
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CITY OF GALESBU RG, I LLI NOIS
INVESTMENT POLICY
POLICY STATEMENT
It is the policy of the City of Galesburg to invest public funds in a manner which will provide the
highest investment return with the maximum security while meetingthe daily cash flow demands
of the City and conforming to all state and local statutes governing the investment of public
funds.
SCOPE
The investment policy applies to all investment transactions and activities of the City except for
the Police Pension Fund and the Fire Pension Fund, which are subject to the order of the Board
of Trustees of each respective fund. All financial assets of current funds, and other funds that
may be created from time to time, shall be administered in accordance with the provisions of this
policy.
The Board of Trustees of the Galesburg Public Library may establish a separate investment policy
to govern the investment activities of the City's Public Library Fund and any special revenue, debt
service, or capital projects funds that the City may create specifically for the Library's benefit,
subject to the approval of the City Council. In the absence of a separate, validly approved
investment policy for the Library funds, this policy shall govern the investment activities of the
Library.
OBJECTIVE
The primary objective, in priority order of the City of Galesburg investment activities shall be
safety, credit risk, liquidity and yield.
Safety
Safety of principal is the foremost objective of the City. Investments of the City shall be
undertaken in a manner that seeks to insure the preservation of capital in the portfolio.
Credit Risk
Credit Risk is the risk of loss due to the failure of the security issuer or backer. Credit risk may be
mitigated by:
Limiting investments to the safest types of securities
Pre -qualifying the financial institutions, broker/dealers and advisors with which an entity will do
business, and
Diversifying the investment portfolio so that potential losses on individual securities will be
minimized.
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Interest Rate Risk
Interest rate risk is the risk that the market value of securities in the portfolio will fall due to
changes in general interest rates. Interest rate risk may be mitigated by:
Structuring the investment portfolio so that securities mature to meet cash requirements for
ongoing operations, thereby avoiding the need to sell securities on the open market prior to
maturity, and
By investing operating funds primarily in shorter -term securities
Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that
may be reasonably anticipated. This is accomplished by structuring the portfolio so that
securities mature concurrent with cash need to meet anticipated demands (static liquidity).
Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist
largely of securities with active secondary or resale markets (dynamic liquidity). A portion of the
portfolio also may be placed in money market mutual funds or Council approved local
government investment pools, which offers same -day liquidity for short-term funds.
Yield
The City's investment portfolio shall be designed with the objective of attaining a market rate of
return throughout budgetary and economic cycles, taking into account the City's risk constraints
and liquidity needs. The core of investments is limited to relatively low risk securities in
anticipation of earning a fair return relative to the risk being assumed. Securities shall not be
sold prior to maturity with the following exceptions:
• a declining credit security could be sold early to minimize loss of principal;
• a security swap would improve the quality yield, or target duration in the portfolio; or
• liquidity needs of the portfolio require that the security be sold
STANDARDS OF CARE
Prudence
The standard of prudence to be used in the investment function shall be the "Prudent Person"
standard and shall be applied in the context of managing the overall portfolio. This standard
states "Investments shall be made with judgment and care, under circumstances then prevailing,
which persons of prudence, discretion, and intelligence exercise in the management of their own
affairs, not for speculation, but for investment, considering the probable safety of their capital as
well as the expected income to be derived."
The Investment Officer and those delegated with investment authority under this policy, when
acting in accordance with the written procedures and this policy, and in accord with the Prudent
Person Rule, shall be relieved of personal responsibility and liability in the management of the
portfolio.
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Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with the proper execution and management of the investment
program, or that could impair their ability to make impartial decisions.
Delegation of Authority
Authority to manage the City of Galesburg's investment program is granted to the Director of
Finance and derived from the state statutes.
The Director of Finance is designated as the Investment Officer and is responsible for investment
management decisions and activities. All participants in the investment process shall seek to act
responsibly as custodians of the public trust. The Investment Officer shall develop and maintain
written administrative procedures for the operation of the investment program, which are
consistent with this investment policy. Procedures will include reference to selection of
broker/dealers and financial institutions, safekeeping, repurchase agreements, wire transfer
agreements, banking services contracts, and other investment related activities.
The Investment Officer shall be responsible for all transactions undertaken and shall establish a
system of controls to regulate the activities of subordinate officials and staff. The Investment
Officer shall designate the Assistant Finance Director as a liaison/deputy in the event
circumstances require timely action and the Investment Officer is not available.
No person may engage in an investment transaction except as provided under the terms of this
policy and the procedures established by the Investment Officer.
SAFEKEEPING AND CUSTODY
Authorized Financial Dealers and Institutions
A list will be maintained of financial institutions authorized to provide investment services. In
addition, a list will also be maintained, by the Investment Officer, of approved security
brokers/dealers selected by creditworthiness. No public deposit shall be made except to a
qualified public depository as established by the state statutes.
The Investment Officer may approve a broker or dealer to sell securities to the City if the broker
or dealer meets the following criteria:
• Provides audited financial statements for the past three fiscal years.
• Provides proof of membership in the Securities Investor Protection Corporation.
• Provides proof of registration with the Securities and Exchange Commission.
• Provides proof of membership in a self -regulatory organization such as the National
Association of Securities Dealers, the Financial Industry Regulatory Authority or the New
York Stock Exchange.
• Provides proof of state registration.
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• Has been in operation for at least 10 years, or in the case of broker/dealer companies
that have been created as result of mergers or acquisitions, have a substantial operating
history.
Once a broker/dealer is approved to sell securities to the City, the broker/dealer must continue
to provide its most current audited annual financial statements along with the submission of the
annually completed and signed "Authorized Financial Dealers Investment Policy Acceptance"
form.
All security brokers/dealers with whom the City transacts business will be provided a copy of this
Investment Policy. All security broker/dealers will provide the City with certification of having
read and understood and agreeing to comply with the City's investment policy.
An annual review of the registration of qualified broker/dealers will be conducted by the Director
of Finance.
Internal Controls
The Investment Officer is responsible for establishing and maintaining an internal control
structure designed to ensure that assets of the City are protected from loss, theft or misuse. The
controls shall be designed to ensure that the assets of the entity are protected from loss, theft
or misuse. The internal control structure shall be designed to provide reasonable assurance that
these objectives are met. The concept of reasonable assurance recognized that (1) the cost of a
control should not exceed the benefits likely to be derived and (2) the valuation of costs and
benefits require estimates and judgments by management.
Accordingly, the Director of Finance shall establish a process for an annual review by an external
independent review by the City's independent auditor to assure compliance with policies and
procedures. The internal controls shall address the following points:
• Control of collusion
• Separation of transaction authority from accounting and recordkeeping
• Custodial safekeeping
• Avoidance of physical delivery securities
• Clear delegation of authority to subordinate staff members
• Written confirmation of transactions for investments and wire transfers
• Development of a wire transfer agreement with the lead bank and third -party custodian
Delivery vs. Payment
All security transactions, where applicable, entered into by the City, shall be conducted on a
delivery -versus -payment (DVP) basis to ensure that securities are deposited in an eligible
financial institution before the release of funds.
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SUITABLE INVESTMENTS
Investment Types
The City may invest in any type of security allowed for in Illinois statutes under the Public Funds
Investment Act (30 ILCS 235/1) regarding the investment of public funds for home rule
municipalities. With Council's approval prior to the purchase of the following type of
investment, approved investments also include an adjustment to the following section of 30 ILCS
235/1 a-1:
• With Council's prior approval, the City may also invest in unrated bonds or debt
certificates issued by any local governmental unit of the State of Illinois, of any other
state, or of any political subdivision or agency of the State of Illinois or of any other state,
whether the interest earned thereon is taxable or tax-exempt under federal law. The
debt certificates shall be registered in the name of the City or held under a custodial
agreement at a bank.
If Illinois State statutes for investment of public funds approve additional types of securities, they
will be eligible for investment by the City. This policy shall be amended to reflect the additional
types of securities for investment and the amended version approved by the City Council.
Direct specific investment parameters for the investment of public funds in Illinois are found in
the Illinois State Statutes, Public Funds Investment Act 30ILCS 235.
Collateralization
Funds on deposit in excess of FDIC or SIPC limits must be secured by some form of collateral,
witnessed by a written agreement. The amount of collateral provided will not be less than 100
percent of the fair market value of the net amount of public funds secured. Collateral shall be
either in the form of securities specifically pledged to and held in the City's name and held in
safekeeping by an independent third party custodian designated by the City Council, such as a
trust institution, or a Federal Reserve Bank and evidenced by a safekeeping agreement which
complies with the Uniform Commercial Code (UCC) requirement for control, or in the form of an
original Federal Home Loan Bank irrevocable Letter of Credit issued to the City of Galesburg or
an agent of the City of Galesburg equal to 100 percent of the fair market value of the net amount
of public funds secured. The custodian may not be owned or controlled by the depository
institution or its holding company unless it is a separately operated trust institution. The UCC
states that the depositor does not have a perfected interest in a security unless the depositor
controls it. Control means that swaps, sales, and transfers cannot occur without the depositor's
written approval. A detail monthly statement listing a description of securities pledged and held
in safekeeping must be provided to the City. The City will accept any of the following securities
as collateral:
• Negotiable obligations of the United States Government; or
• Negotiable obligations of any agency or instrumentality of the United States
Government guaranteed by the full faith and credit of the United States Government; or
• Negotiable obligations of the State of Illinois
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Substitutions of collateral should meet the requirements of the collateral agreement, be
approved in writing prior to release, and the collateral should not be released until the
replacement collateral has been received.
Repurchase Agreements
Repurchase agreements shall be consistent with GFOA Recommended Practices on Repurchase
Agreements.
INVESTMENT PARAMETERS
Diversification
The investments shall be diversified by:
• Limiting investments to avoid overconcentration in securities from a specific issuer or
business sector (excluding U.S. Treasury securities or investments federally insured such
as with FDIC),
• Limiting investment securities that have higher credit risks,
• Investing in securities with varying maturities and
• Continuously investing with a portion of the portfolio in readily available funds such as
local government investment pools, money market or overnight repurchase agreements
to ensure that appropriate liquidity is maintained in order to meet ongoing obligations.
Maximum Maturities
To the extent possible, the City will attempt to match its investments with anticipated cash flow
requirements. We recognize that there is a permanent part of the portfolio, and when the
increase in return for extending maturities is compelling, the Director of Finance may consider
extending a segment of the portfolio into longer -term maturities. The maximum maturity for
City investments shall be ten (10) years. The average maturity of the total portfolio shall not
exceed five (5) years.
Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the
portfolio should be continuously invested in readily available funds such as local government
investment pools, money market funds, or overnight repurchase agreements to ensure that
appropriate liquidity is maintained to meet ongoing obligations.
Competitive Bid
A competitive "bid" shall be conducted, except for funds placed in local government investment
pools and/or approved savings accounts or, when the City directly invests surplus funds in
investment instruments. If the holding bank of a maturing certificate of deposit is offering a
competitive rollover interest rate, the certificate of deposit can be rolled over to a new maturity
date without a competitive bid.
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REPORTING
Methods
The Investment Officer shall submit quarterly reports to the City Manager and the City Council
containing sufficient information to permit an informed outside reader to evaluate the
performance of the investment program. The report should summarize investment securities
held at the end of the reporting period, maturities, returns, percentage of the portfolio which
each type of investment represents or other factors of importance. The market value of the
portfolio shall be included within the quarterly reports.
Performance
The investment portfolio will be managed in accordance with the parameters specified within
this policy. The portfolio, taking into account the City's investment constraints and cash flow
needs, should obtain a comparable rate of return during a market/economic environment of
stable interest rates. A series of appropriate benchmarks shall be established against which
portfolio performance shall be compared on a regular basis.
POLICY CONSIDERATIONS
Exemptions
Any investment currently held that does not meet the guidelines of this policy shall be exempted
from the requirements of this policy. At maturity or liquidation, such monies shall be reinvested
only as provided by this policy.
Amendments
This policy shall be reviewed on an annual basis. Any changes must be approved by the Director
of Finance and any other appropriate authority, as well as the individual(s) charged with
maintaining internal controls.
ATTACHMENTS
The following documents, as applicable, are attached to this policy:
1. List of authorized personnel
2. Glossary of Terms
3. Authorized Financial Dealers Investment Policy Acceptance
ADOPTION
The City's investment policy shall be adopted by the City Council. The Investment Officer, City
Manager and City Council shall review the policy on an annual basis. The investment policy is
available in the City Clerk's office at City Hall, 55 West Tompkins Street, Galesburg, IL.
This policy supersedes all prior investment policies.
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LIST OF AUTHORIZED PERSONNEL
Authorization
Name
Title
Investment Officer/Signer
Gloria Osborn
Director of Finance &
Information Systems
Authorized Signer/Safekeeping
Receipts [CDs]
Peter Schwartzman
Mayor
Kelli Bennewitz
City Clerk
Gloria Osborn
Director of Finance &
Information Systems
Bobbi Chockley
Assistant Finance Director
Gerald SIA44-"Eric Hanson
City Manager
Liaison Investment Officer
Bobbi Chockley
Assistant Finance Director
Secretary
Kelli Bennewitz
City Clerk
Third Party Trust Custodian
Farmers & Mechanics Bank
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GLOSSARY OF CASH MANAGEMENT TERMS
The following is a glossary of key investing terms, many of which appear in the Investment Policy.
This glossary has been adapted from an article, entitled "Investment terms for everyday use,"
that appeared in the April 5, 1996, issue of Public Investor, GFOA's subscription investment
newsletter.
Accrued Interest - The accumulated interest due on a bond as of the last interest payment made
by the issuer.
Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies are
backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs)
are backed by each particular agency with a market perception that there is an implicit
government guarantee. An example of federal agency is the Government National Mortgage
Association (GNMA). An example of a FSA is the Federal National Mortgage Association (FNMA).
Amortization - The systematic reduction of the amount owed on a debt issue through periodic
payments of principal.
Average Life - The average length of time that an issue of serial bonds and/or term bonds with a
mandatory sinking fund feature is expected to be outstanding.
Basis Point - A unit of measurement used in the valuation of fixed -income securities equal to
1/100 of 1 percent of yield, e.g., "1/4" of 1 percent is equal to 25 basis points.
Bid - The indicated price at which a buyer is willing to purchase a security or commodity.
Book Value - The value at which a security is carried on the inventory lists or other financial
records of an investor. The book value may differ significantly from the security's current value
in the market.
Callable Bond - A bond issue in which all or part of its outstanding principal amount may be
redeemed before maturity by the issuer under specified conditions.
Call Price - The price at which an issuer may redeem a bond prior to maturity. The price is usually
at a slight premium to the bond's original issue price to compensate the holder for loss of income
and ownership.
Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity.
Cash Sale/Purchase - A transaction which calls for delivery and payment of securities on the same
day that the transaction is initiated.
Collateralization - Process by which a borrower pledges securities, property, or other deposits
for the purpose of securing the repayment of a loan and/or security.
Commercial Paper - An unsecured short-term promissory note issued by corporations, with
maturities ranging from 2 to 270 days.
Convexity - A measure of a bond's price sensitivity to changing interest rates. A high convexity
indicates greater sensitivity of a bond's price to interest rate changes.
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Coupon Rate -The annual rate of interest received by an investor from the issuer of certain types
of fixed -income securities. Also known as the "interest rate."
Credit Quality - The measurement of the financial strength of a bond issuer. This measurement
helps an investor to understand an issuer's ability to make timely interest payments and repay
the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the
lower the interest rate paid by the issuer because the risk of default is lower. Credit quality ratings
are provided by nationally recognized rating agencies.
Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or
principal on a security.
Current Yield (Current Return) - A yield calculation determined by dividing the annual interest
received on a security by the current market price of that security.
Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays for
the securities when they are delivered either to the purchaser or his/her custodian.
Derivative Security - Financial instrument created from, or whose value depends upon, one or
more underlying assets or indexes of asset values.
Discount -The amount by which the par value of a security exceeds the price paid for the security.
Diversification - A process of investing assets among a range of security types by sector, maturity,
and quality rating.
Duration - A measure of the timing of the cash flows, such as the interest payments and the
principal repayment, to be received from a given fixed -income security. This calculation is based
on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a
security is a useful indicator of its price volatility for given changes in interest rates.
Fair Value - The amount at which an investment could be exchanged in a current transaction
between willing parties, other than in a forced or liquidation sale.
Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository institutions in
excess of current reserve requirements. These depository institutions may lend fed funds to each
other overnight or on a longer basis. They may also transfer funds among each other on a same -
day basis through the Federal Reserve banking system. Fed funds are considered to be
immediately available funds.
Federal Funds Rate - Interest rate charged by one institution lending federal funds to the other.
Government Securities - An obligation of the U.S. government, backed by the full faith and credit
of the government. These securities are regarded as the highest quality of investment securities
available in the U.S. securities market. See "Treasury Bills, Notes, and Bonds."
Interest Rate - See "Coupon Rate."
Interest Rate Risk - The risk associated with declines or rises in interest rates which cause an
investment in a fixed -income security to increase or decrease in value.
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Internal Controls - An internal control structure designed to ensure that the assets of the entity
are protected from loss, theft, or misuse. The internal control structure is designed to provide
reasonable assurance that these objectives are met. The concept of reasonable assurance
recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2)
the valuation of costs and benefits requires estimates and judgments by management. Internal
controls should address the following points:
1. Control of collusion - Collusion is a situation where two or more employees are working
in conjunction to defraud their employer.
2. Separation of transaction authority from accounting and record keeping - By separating
the person who authorizes or performs the transaction from the people who record or
otherwise account for the transaction, a separation of duties is achieved.
3. Custodial safekeeping - Securities purchased from any bank or dealer including
appropriate collateral (as defined by state law) shall be placed with an independent third
party for custodial safekeeping.
4. Avoidance of physical delivery securities - Book -entry securities are much easier to
transfer and account for since actual delivery of a document never takes place. Delivered
securities must be properly safeguarded against loss or destruction. The potential for
fraud and loss increases with physically delivered securities.
5. Clear delegation of authority to subordinate staff members - Subordinate staff members
must have a clear understanding of their authority and responsibilities to avoid improper
actions. Clear delegation of authority also preserves the internal control structure that is
contingent on the various staff positions and their respective responsibilities.
6. Written confirmation of transactions for investments and wire transfers - Due to the
potential for error and improprieties arising from telephone and electronic transactions,
all transactions should be supported by written communications and approved by the
appropriate person. Written communications may be via fax if on letterhead and if the
safekeeping institution has a list of authorized signatures.
7. Development of a wire transfer agreement with the lead bank and third -party custodian
- The designated official should ensure that an agreement will be entered into and will
address the following points: controls, security provisions, and responsibilities of each
party making and receiving wire transfers.
Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields
than short-term securities. This configuration usually occurs during periods of high inflation
coupled with low levels of confidence in the economy and a restrictive monetary policy.
Investment Company Act of 1940- Federal legislation which sets the standards by which
investment companies, such as mutual funds, are regulated in the areas of advertising,
promotion, performance reporting requirements, and securities valuations.
Investment Policy - A concise and clear statement of the objectives and parameters formulated
by an investor or investment manager for a portfolio of investment securities.
Approved Decembers, 2c)2218,2023 12 City of Galesburg Investment Policies
Back to Agenda
Investment -grade Obligations - An investment instrument suitable for purchase by institutional
investors under the prudent person rule. Investment -grade is restricted to those obligations
rated BBB or higher by a rating agency.
Liquidity - An asset that can be converted easily and quickly into cash.
Local Government Investment Pool (LGIP) - An investment by local governments in which their
money is pooled as a method for managing local funds.
Mark -to -market - The process whereby the book value or collateral value of a security is adjusted
to reflect its current market value.
Market Risk - The risk that the value of a security will rise or decline as a result of changes in
market conditions.
Market Value - Current market price of a security.
Maturity - The date on which payment of a financial obligation is due. The final stated maturity
is the date on which the issuer must retire a bond and pay the face value to the bondholder. See
"Weighted Average Maturity."
Money Market Mutual Fund - Mutual funds that invest solely in money market instruments
(short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances,
repos and federal funds).
Mutual Fund - An investment company that pools money and can invest in a variety of securities,
including fixed -income securities and money market instruments. Mutual funds are regulated by
the Investment Company Act of 1940 and must abide by the following Securities and Exchange
Commission (SEC) disclosure guidelines:
1. Report standardized performance calculations.
2. Disseminate timely and accurate information regarding the fund's holdings, performance,
management and general investment policy.
3. Have the fund's investment policies and activities supervised by a board of trustees, which
are independent of the adviser, administrator or other vendor of the fund.
4. Maintain the daily liquidity of the fund's shares.
5. Value their portfolios on a daily basis.
6. Have all individuals who sells SEC -registered products licensed with a self-regulating
organization (SRO) such as the National Association of Securities Dealers (NASD).
7. Have an investment policy governed by a prospectus which is updated and filed by the
SEC annually.
Mutual Fund Statistical Services - Companies that track and rate mutual funds, e.g.,
IBC/Donoghue, Lipper Analytical Services, and Morningstar.
National Association of Securities Dealers (NASD) - A self -regulatory organization (SRO) of
brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes
authority over firms that distribute mutual fund shares as well as other securities.
Approved Decembers, 2c)2218,2023 13 City of Galesburg Investment Policies
Back to Agenda
Net Asset Value - The market value of one share of an investment company, such as a mutual
fund. This figure is calculated by totaling a fund's assets which includes securities, cash, and any
accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number
of shares outstanding. This is calculated once a day based on the closing price for each security
in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)]/(Number of shares outstanding)
No Load Fund - A mutual fund which does not levy a sales charge on the purchase of its shares.
Nominal Yield -The stated rate of interest that a bond pays its current owner, based on par value
of the security. It is also known as the "coupon," "coupon rate," or "interest rate."
Offer - An indicated price at which market participants are willing to sell a security or commodity.
Also referred to as the "Ask price."
Par - Face value or principal value of a bond, typically $1,000 per bond.
Positive Yield Curve - A chart formation that illustrates short-term securities having lower yields
than long-term securities.
Premium - The amount by which the price paid for a security exceeds the security's par value.
Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy
customers. Many interest rates are keyed to this rate.
Principal - The face value or par value of a debt instrument. Also, may refer to the amount of
capital invested in a given security.
Prospectus - A legal document that must be provided to any prospective purchaser of a new
securities offering registered with the SEC. This can include information on the issuer, the issuer's
business, the proposed use of proceeds, the experience of the issuer's management, and certain
certified financial statements.
Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public
funds investors relating to investment practices.
Regular Way Delivery - Securities settlement that calls for delivery and payment on the third
business day following the trade date (T+3); payment on a T+1 basis is currently under
consideration. Mutual funds are settled on a same day basis; government securities are settled
on the next business day.
Reinvestment Risk - The risk that a fixed -income investor will be unable to reinvest income
proceeds from a security holding at the same rate of return currently generated by that holding.
Repurchase Agreement (repo or RP) - An agreement of one party to sell securities at a specified
price to a second party and a simultaneous agreement of the first party to repurchase the
securities at a specified price or at a specified later date.
Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase
securities at a specified price from a second party and a simultaneous agreement by the first
party to resell the securities at a specified price to the second party on demand or at a specified
date.
Approved Decembers, 2c)2218,2023 14 City of Galesburg Investment Policies
Back to Agenda
Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds and
mandates such funds to maintain certain standards, including a 13- month maturity limit and a
90-day average maturity on investments, to help maintain a constant net asset value of one dollar
($1.00).
Safekeeping - Holding of assets (e.g., securities) by a financial institution.
Serial Bond - A bond issue, usually of a municipality, with various maturity dates scheduled at
regular intervals until the entire issue is retired.
Sinking Fund - Money accumulated on a regular basis in a separate custodial account that is used
to redeem debt securities or preferred stock issues.
Swap - Trading one asset for another.
Term Bond - Bonds comprising a large part or all of a particular issue which come due in a single
maturity. The issuer usually agrees to make periodic payments into a sinking fund for mandatory
redemption of term bonds before maturity.
Total Return -The sum of all investment income plus changes in the capital value of the portfolio.
For mutual funds, return on an investment is composed of share price appreciation plus any
realized dividends or capital gains. This is calculated by taking the following components during
a certain time period. (Price Appreciation) + (Dividends paid) + (Capital gains) = Total Return
Treasury Bills - Short-term U.S. government non -interest bearing debt securities with maturities
of no longer than one year and issued in minimum denominations of $10,000. Auctions of three -
and six-month bills are weekly, while auctions of one-year bills are monthly. The yields on these
bills are monitored closely in the money markets for signs of interest rate trends.
Treasury Notes - Intermediate U.S. government debt securities with maturities of one to 10 years
and issued in denominations ranging from $1,000 to $1 million or more.
Treasury Bonds - Long-term U.S. government debt securities with maturities of ten years or
longer and issued in minimum denominations of $1,000. Currently, the longest outstanding
maturity for such securities is 30 years.
Uniform Net Capital Rule - SEC Rule 150-1 outlining capital requirements for broker/dealers.
Volatility - A degree of fluctuation in the price and valuation of securities.
"Volatility Risk" Rating - A rating system to clearly indicate the level of volatility and other non-
credit risks associated with securities and certain bond funds. The ratings for bond funds range
from those that have extremely low sensitivity to changing market conditions and offer the
greatest stability of the returns ("aaa" by S&P; "V-1" by Fitch) to those that are highly sensitive
with currently identifiable market volatility risk ("ccc-" by S&P, "V-10" by Fitch).
Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a
portfolio. According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds
may not exceed 90 days and no one security may have a maturity that exceeds 397 days.
Approved Decembers, 2c)2218,2023 15 City of Galesburg Investment Policies
Back to Agenda
When Issued (WI) - A conditional transaction in which an authorized new security has not been
issued. All "when issued" transactions are settled when the actual security is issued.
Yield - The current rate of return on an investment security generally expressed as a percentage
of the security's current price.
Yield -to -call (YTC) - The rate of return an investor earns from a bond assuming the bond is
redeemed (called) prior to its nominal maturity date. Yield Curve - A graphic representation that
depicts the relationship at a given point in time between yields and maturity for bonds that are
identical in every way except maturity. A normal yield curve may be alternatively referred to as
a positive yield curve.
Yield -to -maturity - The rate of return yielded by a debt security held to maturity when both
interest payments and the investor's potential capital gain or loss are included in the calculation
of return.
Zero -coupon Securities - Security that is issued at a discount and makes no periodic interest
payments. The rate of return consists of a gradual accretion of the principal of the security and
is payable at par upon maturity.
Approved Decembers, 2c)2218,2023 16 City of Galesburg Investment Policies
Back to Agenda
AUTHORIZED FINANCIAL DEALER INVESTMENT POLICY ACCEPTANCE
I have received the investment policy approved by City Council on DecernbeF 5,20" December
18, 2023 for the City of Galesburg. I have read and understand the goals and objectives of the
City's investment program. Also, based on if I am seeking consideration to be a new
broker/dealer or if I am currently an approved broker/dealer, I will include the required
documentation listed below.
Signature
Date
Print Name
E-Mail Address
Title
Telephone Number
Company
Fax Number
Company Address
City, State, Zip Code
Status
Requirement
Yes
No
Not
Applicable
Current
If already an approved broker/dealer, ONLY include the company's
most current audited annual financial statement with this acceptance
form
New
Been in operation for at least 10 years, or in the case of broker/dealer
companies that have been created as result of mergers or
acquisitions, have a substantial operating history
New
If this is the first time to submit acceptance form, provide audited
financial statements for the past three fiscal years
New
Provided proof of membership in the Securities Investor Protection
Corporation
New
Provide proof of registration with the Securities and Exchange
Commission
New
Provide proof of membership in a self -regulatory organization such as
the National Association of Securities Dealers, the Financial Industry
Regulatory Authority or the New York Stock Exchange
New
Provide proof of state registration
Approved Decembers, 2e2-218,2023 17 City of Galesburg Investment Policies
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Back to Agenda
23-5013
For fiscal year ending 12/31/2024
City Clerk's Office
55 West Tompkins Street
Galesburg, IL 61401
Back to Agenda
2024 Public Meeting Calendar
Date Time Commission Location
January 2, 2024
January 2, 2024
January 3, 2024
January 4, 2024
January 4, 2024
January 8, 2024
January 11, 2024
January 11, 2024
January 11, 2024
January 16, 2024
January 18, 2024
January 23, 2024
January 30, 2024
February 1, 2024
February 1, 2024
February 5, 2024
February 5, 2024
February 6, 2024
February 6, 2024
February 8, 2024
February 8, 2024
February 8, 2024
February 12, 2024
February 15, 2024
February 15, 2024
February 19, 2024
February 19, 2024
February 20, 2024
February 26, 2024
March 1, 2024
March 4, 2024
March 5, 2024
March 5, 2024
March 7, 2024
March 7, 2024
March 11, 2024
March 14, 2024
March 14, 2024
9:30 AM
Facade Advisory Committee
Public Works Conference Room
* 6:00 PM
City Council and Township Trustees
Council Chambers
* 5:30 PM
Landmark Commission
Erickson Conference Room
4:30 PM
Library Board
Public Library, 40 East Simmons Street
6:00 PM
Community Relations Commission
Erickson Conference Room
4:00 PM
Tree Commission
Erickson Conference Room
1:00 PM
Public Transportation Advisory Commission
Transit Maintenance Facility
4:30 PM
Galesburg Youth Commission
Erickson Conference Room
5:30 PM
Overall Code Review Commission
Erickson Conference Room
* 6:00 PM
City Council and Township Trustees
Council Chambers
3:00 PM
Airport Advisory Commission
Galesburg Municipal Airport
5:30 PM
Planning & Zoning Commission
Council Chambers
9:00 AM
Police Pension Board of Trustees
Erickson Conference Room
4:30 PM
Library Board
Public Library, 40 East Simmons Street
6:00 PM
Community Relations Commission
Erickson Conference Room
10:30 AM
Fire Pension Board of Trustees
Erickson Conference Room
6:00 PM
City Council and Township Trustees
Council Chambers
9:30 AM
Facade Advisory Committee
Erickson Conference Room
5:30 PM
Landmark Commission
Erickson Conference Room
1:00 PM
Public Transportation Advisory Commission
Transit Maintenance Facility
4:30 PM
Galesburg Youth Commission
Erickson Conference Room
5:30 PM
Overall Code Review Commission
Erickson Conference Room
4:00 PM
Tree Commission
Erickson Conference Room
9:00 AM
Galesburg/Knox Emergency Telephone Systems Board
Police Chiefs Office
3:00 PM
Airport Advisory Commission
Galesburg Municipal Airport
10:00 AM
Fire & Police Commission
Administration Conference Room
6:00 PM
City Council and Township Trustees
Council Chambers
5:30 PM
Planning & Zoning Commission
Council Chambers
6:00 PM
2% Foreign Fire Board
Central Fire Station
3:00 PM
Airport Advisory Commission
Galesburg Municipal Airport
6:00 PM
City Council and Township Trustees
Council Chambers
9:30 AM
Facade Advisory Committee
Erickson Conference Room
5:30 PM
Landmark Commission
Erickson Conference Room
4:30 PM
Library Board
Public Library, 40 East Simmons Street
6:00 PM
Community Relations Commission
Erickson Conference Room
4:00 PM
Tree Commission
Erickson Conference Room
1:00 PM
Public Transportation Advisory Commission
Transit Maintenance Facility
4:30 PM
Galesburg Youth Commission
Erickson Conference Room
Page 1 of 6
Date
Time Commission
Back to Agenda
Location
March 14, 2024
March 18, 2024
March 19, 2024
March 26, 2024
April 1, 2024
April 2, 2024
April 2, 2024
April 4, 2024
April 4, 2024
April 8, 2024
April 9, 2024
April 11, 2024
April 11, 2024
April 11, 2024
April 15, 2024
April 15, 2024
April 18, 2024
April 18, 2024
April 22, 2024
April 22, 2024
April 23, 2024
April 23, 2024
April 30, 2024
May 2, 2024
May 2, 2024
May 6, 2024
May 6, 2024
May 7, 2024
May 7, 2024
May 9, 2024
May 9, 2024
May 9, 2024
May 13, 2024
May 16, 2024
May 20, 2024
May 21, 2024
May 28, 2024
June 3, 2024
June 4, 2024
June 4, 2024
June 6, 2024
June 6, 2024
June 10, 2024
June 13, 2024
June 13, 2024
June 13, 2024
June 17, 2024
June 17, 2024
June 18, 2024
June 20, 2024
June 20, 2024
5:30 PM
Overall Code Review Commission
6:00 PM
City Council and Township Trustees
5:30 PM
Planning & Zoning Commission
4:00 PM
Golf Advisory Commission
6:00 PM
City Council and Township Trustees
9:30 AM
Fagade Advisory Committee
5:30 PM
Landmark Commission
4:30 PM
Library Board
6:00 PM
Community Relations Commission
4:00 PM
Tree Commission
6:00 PM
Annual Town Meeting
1:00 PM
Public Transportation Advisory Commission
4:30 PM
Galesburg Youth Commission
5:30 PM
Overall Code Review Commission
10:00 AM
Fire & Police Commission
6:00 PM
City Council and Township Trustees
9:00 AM
Galesburg/Knox Emergency Telephone Systems Board
3:00 PM
Airport Advisory Commission
2:00 PM
Local Emergency Planning Committee
6:00 PM
2% Foreign Fire Board
4:00 PM
Golf Advisory Commission
5:30 PM
Planning & Zoning Commission
9:00 AM
Police Pension Board of Trustees
4:30 PM
Library Board
6:00 PM
Community Relations Commission
10:30 AM
Fire Pension Board of Trustees
6:00 PM
City Council and Township Trustees
9:30 AM
Fagade Advisory Committee
5:30 PM
Landmark Commission
Erickson Conference Room
Council Chambers
Council Chambers
Erickson Conference Room
Council Chambers
Erickson Conference Room
Erickson Conference Room
Public Library, 40 East Simmons Street
Erickson Conference Room
Erickson Conference Room
Town Hall, 121 West Tompkins Street
Transit Maintenance Facility
Erickson Conference Room
Erickson Conference Room
Administration Conference Room
Council Chambers
Police Chiefs Office
Galesburg Municipal Airport
Erickson Conference Room
Central Fire Station
Erickson Conference Room
Council Chambers
Erickson Conference Room
Public Library, 40 East Simmons Street
Erickson Conference Room
Erickson Conference Room
Council Chambers
Erickson Conference Room
Erickson Conference Room
1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility
4:30 PM Galesburg Youth Commission Erickson Conference Room
5:30 PM Overall Code Review Commission Erickson Conference Room
4:00 PM
Tree Commission
3:00 PM
Airport Advisory Commission
6:00 PM
City Council and Township Trustees
5:30 PM
Planning & Zoning Commission
4:00 PM
Golf Advisory Commission
6:00 PM
City Council and Township Trustees
9:30 AM
Fagade Advisory Committee
5:30 PM
Landmark Commission
4:30 PM
Library Board
6:00 PM
Community Relations Commission
4:00 PM
Tree Commission
1:00 PM
Public Transportation Advisory Commission
4:30 PM
Galesburg Youth Commission
5:30 PM
Overall Code Review Commission
10:00 AM
Fire & Police Commission
6:00 PM
City Council and Township Trustees
5:30 PM
Planning & Zoning Commission
9:00 AM
Galesburg/Knox Emergency Telephone Systems Board
3:00 PM
Airport Advisory Commission
Erickson Conference Room
Galesburg Municipal Airport
Council Chambers
Council Chambers
Erickson Conference Room
Council Chambers
Erickson Conference Room
Erickson Conference Room
Public Library, 40 East Simmons Street
Erickson Conference Room
Erickson Conference Room
Transit Maintenance Facility
Erickson Conference Room
Erickson Conference Room
Administration Conference Room
Council Chambers
Council Chambers
Police Chiefs Office
Galesburg Municipal Airport
Page 2 of 6
Date
Time Commission
Back to Agenda
Location
June 24, 2024
June 25, 2024
July 1, 2024
July 2, 2024
July 2, 2024
July 4, 2024
July 4, 2024
July 8, 2024
July 11, 2024
July 11, 2024
July 11, 2024
July 15, 2024
July 18, 2024
July 23, 2024
July 23, 2024
July 30, 2024
August 1, 2024
August 1, 2024
August 5, 2024
August 5, 2024
August 6, 2024
August 7, 2024
August 8, 2024
August 8, 2024
August 8, 2024
August 12, 2024
August 15, 2024
August 15, 2024
August 19, 2024
August 19, 2024
August 20, 2024
August 26, 2024
August 27, 2024
September 3, 2024
September 3, 2024
September 4, 2024
September 5, 2024
September 5, 2024
September 9, 2024
September 12, 2024
September 12, 2024
September 12, 2024
September 16, 2024
September 17, 2024
September 19, 2024
September 24, 2024
October 1, 2024
October 1, 2024
October 3, 2024
October 3, 2024
October 7, 2024
6:00 PM
2% Foreign Fire Board
4:00 PM
Golf Advisory Commission
6:00 PM
City Council and Township Trustees
9:30 AM
Fagade Advisory Committee
5:30 PM
Landmark Commission
4:30 PM
Library Board
6:00 PM
Community Relations Commission
4:00 PM
Tree Commission
1:00 PM
Public Transportation Advisory Commission
4:30 PM
Galesburg Youth Commission
5:30 PM
Overall Code Review Commission
6:00 PM
City Council and Township Trustees
3:00 PM
Airport Advisory Commission
4:00 PM
Golf Advisory Commission
5:30 PM
Planning & Zoning Commission
9:00 AM
Police Pension Board of Trustees
4:30 PM
Library Board
6:00 PM
Community Relations Commission
10:30 AM
Fire Pension Board of Trustees
6:00 PM
City Council and Township Trustees
9:30 AM
Fagade Advisory Committee
5:30 PM
Landmark Commission
1:00 PM
Public Transportation Advisory Commission
4:30 PM
Galesburg Youth Commission
5:30 PM
Overall Code Review Commission
4:00 PM
Tree Commission
9:00 AM
Galesburg/Knox Emergency Telephone Systems Board
3:00 PM
Airport Advisory Commission
10:00 AM
Fire & Police Commission
Central Fire Station
Erickson Conference Room
Council Chambers
Erickson Conference Room
Erickson Conference Room
Public Library, 40 East Simmons Street
Erickson Conference Room
Erickson Conference Room
Transit Maintenance Facility
Erickson Conference Room
Erickson Conference Room
Council Chambers
Galesburg Municipal Airport
Erickson Conference Room
Council Chambers
Erickson Conference Room
Public Library, 40 East Simmons Street
Erickson Conference Room
Erickson Conference Room
Council Chambers
Erickson Conference Room
Erickson Conference Room
Transit Maintenance Facility
Erickson Conference Room
Erickson Conference Room
Erickson Conference Room
Police Chiefs Office
Galesburg Municipal Airport
Administration Conference Room
6:00 PM City Council and Township Trustees Council Chambers
5:30 PM Planning & Zoning Commission Council Chambers
6:00 PM 2% Foreign Fire Board Central Fire Station
4:00 PM
Golf Advisory Commission
9:30 AM
Fagade Advisory Committee
6:00 PM
City Council and Township Trustees
5:30 PM
Landmark Commission
4:30 PM
Library Board
6:00 PM
Community Relations Commission
4:00 PM
Tree Commission
1:00 PM
Public Transportation Advisory Commission
4:30 PM
Galesburg Youth Commission
5:30 PM
Overall Code Review Commission
6:00 PM
City Council and Township Trustees
5:30 PM
Planning & Zoning Commission
3:00 PM
Airport Advisory Commission
4:00 PM
Golf Advisory Commission
9:30 AM
Fagade Advisory Committee
5:30 PM
Landmark Commission
Erickson Conference Room
Erickson Conference Room
Council Chambers
Erickson Conference Room
Public Library, 40 East Simmons Street
Erickson Conference Room
Erickson Conference Room
Transit Maintenance Facility
Erickson Conference Room
Erickson Conference Room
Council Chambers
Council Chambers
Galesburg Municipal Airport
Erickson Conference Room
Erickson Conference Room
Erickson Conference Room
4:30 PM Library Board Public Library, 40 East Simmons Street
6:00 PM Community Relations Commission Erickson Conference Room
6:00 PM City Council and Township Trustees Council Chambers
Page 3 of 6
Back to Agenda
Date
Time
Commission
Location
October 10, 2024
1:00 PM
Public Transportation Advisory Commission
Transit Maintenance Facility
October 10, 2024
4:30 PM
Galesburg Youth Commission
Erickson Conference Room
October 10, 2024
5:30 PM
Overall Code Review Commission
Erickson Conference Room
October 14, 2024
4:00 PM
Tree Commission
Erickson Conference Room
October 17, 2024
3:00 PM
Airport Advisory Commission
Galesburg Municipal Airport
October 17, 2024
9:00 AM
Galesburg/Knox Emergency Telephone Systems Board
Police Chiefs Office
October 21, 2024
10:00 AM
Fire & Police Commission
Administration Conference Room
October 21, 2024
6:00 PM
City Council and Township Trustees
Council Chambers
October 22, 2024
4:00 PM
Golf Advisory Commission
Erickson Conference Room
October 22, 2024
5:30 PM
Planning & Zoning Commission
Council Chambers
October 27, 2024
6:00 PM
2% Foreign Fire Board
Central Fire Station
October 29, 2024
9:00 AM
Police Pension Board of Trustees
Erickson Conference Room
November 4, 2024
10:30 AM
Fire Pension Board of Trustees
Erickson Conference Room
November 4, 2024
6:00 PM
City Council and Township Trustees
Council Chambers
November 5, 2024
9:30 AM
Fagade Advisory Committee
Erickson Conference Room
November 5, 2024
5:30 PM
Landmark Commission
Erickson Conference Room
November 7, 2024
4:30 PM
Library Board
Public Library, 40 East Simmons Street
November 7, 2024
6:00 PM
Community Relations Commission
Erickson Conference Room
November 11, 2024
* 4:00 PM
Tree Commission
Erickson Conference Room
November 14, 2024
1:00 PM
Public Transportation Advisory Commission
Transit Maintenance Facility
November 14, 2024
4:30 PM
Galesburg Youth Commission
Erickson Conference Room
November 14, 2024
5:30 PM
Overall Code Review Commission
Erickson Conference Room
November 18, 2024
6:00 PM
City Council and Township Trustees
Council Chambers
November 19, 2024
5:30 PM
Planning & Zoning Commission
Council Chambers
November 21, 2024
3:00 PM
Airport Advisory Commission
Galesburg Municipal Airport
November 26, 2024
4:00 PM
Golf Advisory Commission
Erickson Conference Room
December 2, 2024
6:00 PM
City Council and Township Trustees
Council Chambers
December 3, 2024
9:30 AM
Fagade Advisory Committee
Erickson Conference Room
December 3, 2024
5:30 PM
Landmark Commission
Erickson Conference Room
December 5, 2024
4:30 PM
Library Board
Public Library, 40 East Simmons Street
December 5, 2024
6:00 PM
Community Relations Commission
Erickson Conference Room
December 9, 2024
4:00 PM
Tree Commission
Erickson Conference Room
December 12, 2024
1:00 PM
Public Transportation Advisory Commission
Transit Maintenance Facility
December 12, 2024
4:30 PM
Galesburg Youth Commission
Erickson Conference Room
December 12, 2024
5:30 PM
Overall Code Review Commission
Erickson Conference Room
December 16, 2024
10:00 AM
Fire & Police Commission
Administration Conference Room
December 16, 2024
6:00 PM
City Council and Township Trustees
Council Chambers
December 17, 2024
* 5:30 PM
Planning & Zoning Commission
Council Chambers
December 19, 2024
9:00 AM
Galesburg/Knox Emergency Telephone Systems Board
Police Chiefs Office
December 19, 2024
3:00 PM
Airport Advisory Commission
Galesburg Municipal Airport
December 23, 2024
6:00 PM
2% Foreign Fire Board
Central Fire Station
Page 4 of 6
Back to Agenda
CITY OF GALESBURG
CALENDAR FOR FISCAL YEAR 2024
MEETING DAYS OF COUNCIL, COMMITTEES AND COMMISSIONS
1st and 3' Monday City Council, 6:00 p.m., Council Chambers, 55 West Tompkins Street
1st Monday Fire Pension Board of Trustees, 10:30 a.m., Erickson Conference Room, meets February,
May, August, and November
1st Tuesday Fagade Advisory Committee, 9:30 a.m., Erickson Conference Room
1st Tuesday Landmark Commission, 5:30 p.m., Erickson Conference Room
1st Thursday Library Board, 4:30 p.m., Public Library, 40 East Simmons Street
1st Thursday Community Relations Commission, 6:00 p.m., Erickson Conference Room
2nd Monday Tree Commission, 4:00 p.m., Erickson Conference Room
2nd Thursday Public Transportation Advisory Commission, 1:00 p.m., Transit Maintenance Facility
2nd Thursday Galesburg Youth Commission, 4:30 p.m., Erickson Conference Room
2nd Thursday Overall Code Review Commission, 5:30 p.m., Erickson Conference Room
3' Monday Fire and Police Commission, 10:00 a.m., Administration Conference Room, bi-monthly
3' Thursday Galesburg/Knox Emergency Telephone Systems Board, 9:00 a.m., Police Chief s Office, bi-
monthly
3' Thursday Airport Advisory Commission, 3:00 p.m., Erickson Conference Room
4' Monday 2% Foreign Fire Board, 6:00 p.m., Central Fire Station, bi-monthly
4t' Tuesday Golf Advisory Commission, 4:00 p.m., Erickson Conference Room, with no
meetings in December, January and February
4t' Tuesday Local Emergency Planning Committee, 2:00 p.m., Erickson Conference Room
Annually in April
2nd to Last Tuesday Planning & Zoning Commission, 5:30 p.m., Council Chambers
Last Tuesday Police Pension Board of Trustees, 9:00 a.m., Erickson Conference Room, meets January, April,
July and October
Meeting Dates - 2024 Page 5 of 6
Back to Agenda
HOLIDAYS OBSERVED BY THE CITY
NEW YEAR'S DAY
MARTIN LUTHER KING JR. BIRTHDAY
GOOD FRIDAY
FEDERAL MEMORIAL DAY
INDEPENDENCE DAY
LABOR DAY
VETERANS DAY
THANKSGIVING AND DAY AFTER
CHRISTMAS EVE
Meeting Dates - 2024 Page 6 of 6
23-8023 Back to Agenda
Accounts Payable
Transactions by Account
User: shelms
Printed: 12/12/2023 - 4:18PM
Batch: 00018.12.2023
Account Number Vendor
Description
CITY OF
GALESBURG
Date Amount PO No
001-0000-10407-00
9 to 5 Computer Supply, Inc.
Township UPS - Eaton 9PX UPS, Environ monitor, network card, shi
12/12/2023
4,100.63
0000092557
001-0000-10407-00
Qubit Networks
lea Extreme switch 5520, 2ea 2000W Power Supply, lea 5520 lea V
12/12/2023
7,646.17
0000092368
001-0000-10407-00
Amanda Jennings
Cell Phone Allowance - AJennings
11/30/2023
15.00
001-0000-10407-00
Stratus Networks, Inc
12/23 Service Acct #7483
12/12/2023
494.02
001-0000-10701-00
Knox County Humane Society
01/24 Animal Control Contract
12/12/2023
19,510.00
0000092360
001-0000-10701-00
SpringbrookSoftware LLC
2023 Annual Springbrook Maintenance 115-55800
12/12/2023
2,298.52
0000092592
001-0000-10701-00
SpringbrookSoftware LLC
2023 Annual Springbrook Maintenance 306-55800
12/12/2023
7,023.20
0000092592
001-0000-10701-00
SpringbrookSoftware LLC
2023 Annual Springbrook Maintenance 510-55800
12/12/2023
2,298.52
0000092592
001-0000-10701-00
SpringbrookSoftware LLC
2023 Annual Springbrook Maintenance 205-55800
12/12/2023
39,740.98
0000092592
001-0000-10701-00
Target Solutions Learning, LLC
Annual Maintenance
12/12/2023
395.00
0000092550
001-0000-10701-00
Target Solutions Learning, LLC
Check It - Vehicles
12/12/2023
914.22
0000092550
001-0000-10701-00
SpringbrookSoftware LLC
2023 Annual Springbrook Maintenance 120-55800
12/12/2023
7,469.52
0000092592
001-0000-10701-00
Target Solutions Learning, LLC
Check It - Members
12/12/2023
4,348.16
0000092550
001-0000-10701-00
Target Solutions Learning, LLC
Check It - Stations
12/12/2023
254.63
0000092550
001-0000-10701-00
SpringbrookSoftware LLC
2023 Annual Springbrook Maintenance 445-55800
12/12/2023
11,476.82
0000092592
001-0000-10801-00
Advance Auto Parts
Wiper Blades
11/30/2023
75.00
001-0000-10801-00
Advance Auto Parts
Wiper Blades
11/30/2023
160.68
001-0000-10801-00
Advance Auto Parts
Brackets
12/12/2023
187.50
001-0000-10801-00
Advance Auto Parts
Wiper Blades
12/12/2023
80.34
001-0000-10801-00
Advance Auto Parts
Oil Filters
12/12/2023
82.70
001-0000-10801-00
Nichols Diesel Service, Inc
Fuel Filters
11/30/2023
306.08
001-0000-10801-00
Napa Auto Parts
Sealed Beams
11/30/2023
69.96
001-0000-10801-00
Napa Auto Parts
Sealed Beams
11/30/2023
18.78
001-0000-10801-00
Valley Distribution Corp.
Hydraulic Oil
12/12/2023
867.90
001-0000-10802-00
Herr Petroleum Corp
2100 Gal Diesel #1, 4897 Gal Diesel #2, Winter Fuel Additive
12/12/2023
26,908.71
0000092355
001-0000-20102-00
Stratus Networks, Inc
12/23 Service Acct #7382
12/12/2023
1,333.92
Subtotal for Divison: 0000
138,076.96
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 1
Account Number Vendor
Description
Date Amount
Back to Agenda
PO No
001-0105-54000-00
Dwight White
Cell Phone Allowance
11/30/2023
30.00
001-0105-54000-00
Bradley Hix
Cell Phone Allowance
11/30/2023
30.00
001-0105-54000-00
W Wayne Dennis
Cell Phone Allowance
11/30/2023
30.00
001-0105-54000-00
Steve Cheesman
Cell Phone Allowance
11/30/2023
30.00
Subtotal for Divison: 0105
120.00
001-0110-54000-00
Cathy St George
Cell Phone Allowance
11/30/2023
30.00
001-0110-61000-00
Office Specialists, Inc.
Tea, Markers, Business Cards, Copy Paper, Creamer
12/12/2023
101.43
001-0110-61000-00
Office Specialists, Inc.
Coffee
12/12/2023
20.78
Subtotal for Divison: 0110
152.21
001-0115-51000-00
Knox County Recorders Office
11/23 Laredo Billing
12/12/2023
20.35
001-0115-54000-00
Kelli Bennewitz
Cell Phone Allowance
11/30/2023
30.00
001-0115-54500-00
Municipal Clerks of Illinois
MCI Winter Seminar Registration
12/12/2023
75.00
001-0115-61000-00
Office Specialists, Inc.
Labels
12/12/2023
55.96
001-0115-61000-00
Office Specialists, Inc.
Folders
12/12/2023
29.18
001-0115-61000-00
Office Specialists, Inc.
Copy Paper
12/12/2023
24.54
001-0115-61000-00
Office Specialists, Inc.
Pens
12/12/2023
57.40
Subtotal for Divison: 0115
292.43
001-0120-54000-00
Janet Lytle
Cell Phone Allowance
11/30/2023
30.00
001-0120-54000-00
Jessica Pease
Cell Phone Allowance
11/30/2023
30.00
001-0120-58500-00
Boxcar Express
Taco Bar, Chicken
12/12/2023
1,950.00
001-0120-61000-00
Office Specialists, Inc.
Screen Wipes, Binder Pockets
12/12/2023
20.87
001-0120-61000-00
Office Specialists, Inc.
Stapler
12/12/2023
10.88
Subtotal for Divison: 0120
2,041.75
001-0145-51010-00
Statham & Long, LLC
10/23 Legal Services
12/12/2023
378.00
001-0145-51010-00
James M Kelly, Attorney
09/23 Legal Service
12/12/2023
9,583.33
001-0145-51010-00
James M Kelly, Attorney
09/23 Legal Service
12/12/2023
313.50
001-0145-51010-00
James M Kelly, Attorney
09/23 Legal Service
12/12/2023
280.50
Subtotal for Divison: 0145
10,555.33
001-0160-59516-00
Jeffrey R Cervantez
11/23 AV Services
12/12/2023
240.00
Subtotal for Divison: 0160
240.00
001-0205-51000-00
US Sterling Capital Corp., Inc.
FirstBank of Nebraska
12/12/2023
241.32
001-0205-51000-00
US Sterling Capital Corp., Inc.
Union National Bank & Trust
12/12/2023
240.66
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 2
Back to Agenda
Account Number Vendor Description Date Amount PO No
001-0205-54000-00
Tanya Billeter
Cell Phone Allowance
11/30/2023
30.00
001-0205-54000-00
Bobbi Chockley
Cell Phone Allowance
11/30/2023
30.00
001-0205-54000-00
Denise Hensley
Cell Phone Allowance
11/30/2023
30.00
001-0205-54000-00
Gloria Osborn
Cell Phone Allowance
11/30/2023
30.00
001-0205-54000-00
Sharon Heiden
Cell Phone Allowance
11/30/2023
30.00
001-0205-54000-00
Tifani Miller
Cell Phone Allowance
11/30/2023
30.00
001-0205-54500-00
Gloria Osborn
Mileage - IGFOA Meeting - E Moline IL - GOsborn
12/12/2023
61.57
Subtotal for Divison: 0205
723.55
001-0207-54000-00
Orlando Lucero
Cell Phone Allowance
11/30/2023
30.00
001-0207-54000-00
Cameron Lemaster
Cell Phone Allowance
11/30/2023
30.00
001-0207-54000-00
Kerzi Peterson
Cell Phone Allowance
11/30/2023
30.00
Subtotal for Divison: 0207
90.00
001-0305-54000-00
Stephen Gugliotta
Cell Phone Allowance
11/30/2023
30.00
Subtotal for Divison: 0305
30.00
001-0306-51000-00
Knox County Recorders Office
11/23 Laredo Billing
12/12/2023
20.35
001-0306-54000-00
Richard Slagel
Cell Phone Allowance
11/30/2023
30.00
001-0306-54000-00
Robert Elsbury
Cell Phone Allowance
11/30/2023
30.00
001-0306-54000-00
Tammera Matejewski
Cell Phone Allowance
11/30/2023
30.00
001-0306-54000-00
Eric Heiden
Cell Phone Allowance
11/30/2023
30.00
001-0306-54500-00
IPOC
IPOC Luncheon RSlagel,RSpeidel,RElsbury,EHeiden
12/12/2023
160.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Yard Waste Fee - 115 Blaine Ave
12/12/2023
80.00
001-0306-55400-00
Werner Restoraton Services, Inc.
Emergency Board Up Services - 1150 W Carl Sandburg
12/12/2023
471.82
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 599 E Berrien St
12/12/2023
42.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 712 Hawkinson
12/12/2023
51.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 2069 Windish
12/12/2023
50.00
001-0306-55400-00
Kendall Zimmerman
Call Out Fee - 1063 Willard
12/12/2023
30.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 844 Arnold
12/12/2023
125.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 676 S Henderson
12/12/2023
525.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 209 Sumner
12/12/2023
100.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 409 Monmouth Blvd
12/12/2023
30.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 712 Hawkinson Ave
12/12/2023
30.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 358 S Pearl
12/12/2023
36.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 99 N Elm
12/12/2023
157.50
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 359 S Pearl
12/12/2023
1,613.30
001-0306-55400-00
Kendall Zimmerman
Call Out Fee - 912 Maple Ave
12/12/2023
30.00
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 3
Back to Agenda
Account Number Vendor Description Date Amount PO No
001-0306-55400-00
Wemer Restoraton Services, Inc.
Emergency Board Up Services - 193 N Cherry St
12/12/2023
538.76
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 870 Monmouth Blvd
12/12/2023
1,002.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 1248 N Cherry
12/12/2023
50.00
001-0306-55400-00
Kendall Zimmerman
Call Out Fee - 695 Seminary St
12/12/2023
30.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 900 Monmouth Blvd
12/12/2023
6,212.49
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 169 Arnold St
12/12/2023
39.00
001-0306-55400-00
Kendall Zimmerman
Removal/Disposal Trash/Refuse Fee - 712 Hawkinson Ave
12/12/2023
42.00
001-0306-61000-00
Office Specialists, Inc.
Stapler, Bowls, Spoons
12/12/2023
9.09
001-0306-62500-00
Ford of Galesburg
Window Regulator #402
12/12/2023
105.13
Subtotal for Divison: 0306
11,700.44
001-0410-51000-00
Knox County Recorders Office
11/23 Laredo Billing
12/12/2023
20.35
001-0410-54000-00
Jamie West
Cell Phone Allowance
11/30/2023
30.00
001-0410-54000-00
Brayden Bledsoe
Cell Phone Allowance
11/30/2023
15.00
001-0410-54000-00
Michael Doi
Cell Phone Allowance
11/30/2023
30.00
001-0410-54000-00
Aaron Gavin
Cell Phone Allowance
11/30/2023
30.00
001-0410-54000-00
Matthew Kirgan
Cell Phone Allowance
11/30/2023
30.00
001-0410-61000-00
Office Specialists, Inc.
Stapler, Bowls, Spoons
12/12/2023
22.25
Subtotal for Divison: 0410
177.60
001-0445-54000-00
Myron Miller
Cell Phone Allowance
11/30/2023
30.00
001-0445-55500-00
Valley Distribution Corp.
Core Charge
12/12/2023
20.00
001-0445-55500-00
Valley Distribution Corp.
Core Charge
12/12/2023
20.00
001-0445-55700-00
USA LIFT - Service
2-Post Lift Inspections
12/12/2023
1,409.50
001-0445-57500-00
Aramark Uniform Serv. Inc.
11/23 Service
12/12/2023
82.08
001-0445-57500-00
Aramark Uniform Serv. Inc.
11/23 Service
12/12/2023
85.68
001-0445-59300-00
UniFirst First Aid Corp
Refill of Medical Supplies
12/12/2023
133.64
001-0445-62500-00
Painter Farm Equipment, Inc.
PTO Shaft #154
12/12/2023
1,805.00
001-0445-62500-00
Advance Auto Parts
Oil Filter #602
12/12/2023
5.35
001-0445-63000-00
Napa Auto Parts
Clamps
12/12/2023
20.95
001-0445-63000-00
Advance Auto Parts
Adhesive Sealant
12/12/2023
45.06
Subtotal for Divison: 0445
3,657.26
001-0450-54000-00
JR Knaack
Cell Phone Allowance
11/30/2023
30.00
001-0450-54000-00
Justin McNaught
Cell Phone Allowance
11/30/2023
30.00
001-0450-54000-00
Marc McMahon
Cell Phone Allowance
11/30/2023
30.00
001-0450-55500-00
Nichols Diesel Service, Inc
Repair of Bad Injectors #107
12/12/2023
4,863.72
001-0450-55700-00
Getz Fire Equipment Co., Inc.
Annual Service, Hydrotest Dry Chemical, Fire Extinguishers
12/12/2023
555.00
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 4
Back to Agenda
Account Number Vendor Description Date Amount PO No
001-0450-59300-00
UniFirst First Aid Corp
Refill of Medical Supplies
12/12/2023
117.57
001-0450-62500-00
Valley Distribution Corp.
DEF Fluid
12/12/2023
185.50
001-0450-62500-00
Koenig Body & Equipment, Inc.
Spool Value #114
12/12/2023
345.86
001-0450-62500-00
Koenig Body & Equipment, Inc.
Strobe Light #110
12/12/2023
143.98
001-0450-62500-00
Advance Auto Parts
Filter Kit # 135
12/12/2023
13.74
001-0450-62500-00
Advance Auto Parts
Fuel Filter #135
12/12/2023
6.40
001-0450-62500-00
Koenig Body & Equipment, Inc.
Strobe Light #115
12/12/2023
134.50
001-0450-62500-00
Ford of Galesburg
Floormat #105
12/12/2023
95.55
001-0450-62500-00
Martin Equipment of Illinois, Inc.
Bushing Kit #122
12/12/2023
716.22
001-0450-65500-00
Midstate Manufacturing, Inc.
Hoses, Pipes
12/12/2023
107.75
Subtotal for Divison: 0450
7,375.79
001-0510-54000-00
Mark McLaughlin
Cell Phone Allowance
11/30/2023
30.00
001-0510-54000-00
Lane Mings
Cell Phone Allowance
11/30/2023
30.00
001-0510-54000-00
Ryne Sage
Cell Phone Allowance
11/30/2023
30.00
001-0510-54000-00
Jason Shaw
Cell Phone Allowance
11/30/2023
30.00
001-0510-54000-00
Russell Idle
Cell Phone Allowance
11/30/2023
30.00
001-0510-54000-00
Christopher Hootman
Cell Phone Allowance
11/30/2023
30.00
001-0510-54000-00
Kevin Legate
Cell Phone Allowance
11/30/2023
30.00
001-0510-54000-00
Patrick Kisler
Cell Phone Allowance
11/30/2023
30.00
001-0510-54000-00
Steffanie Cromien
Cell Phone Allowance
11/30/2023
30.00
001-0510-54000-00
Bryan Anderson
Cell Phone Allowance
11/30/2023
30.00
001-0510-54000-00
Anthony Oligney-Estill
Cell Phone Allowance
11/30/2023
30.00
001-0510-54000-00
Kyle A Winbigler
Cell Phone Allowance
11/30/2023
30.00
001-0510-54500-00
Christopher Hootman
Meals - Taser Training - Macomb IL - CHootman
12/12/2023
7.00
001-0510-54500-00
Jessica Pawlak
Meals - ARIDE Training - Normal Il - JPawlak
12/12/2023
14.00
001-0510-54500-00
Blake Carr
Meals - Taser Training, Macomb IL - BCarr
12/12/2023
7.00
001-0510-54500-00
Allison Buccalo
Meals - Vehicle Dynamics - Silvis IL - A Buccalo
12/12/2023
35.00
001-0510-54500-00
Mark McLaughlin
Fuel - ILEAS Training - Belvidere IL - MMcLauglin
12/12/2023
20.01
001-0510-54500-00
Eryn Pearson
Meals - ARIDE Training - Normal Il - EPearson
12/12/2023
14.00
001-0510-54500-00
Amber Schlomer
Meals - ARIDE Training - Normal IL - ASchlomer
12/12/2023
14.00
001-0510-54500-00
Jared Tapscott
Meals - Taser Training - Macomb IL- JTapscott
12/12/2023
7.00
001-0510-61000-00
Gregory R Flores
Cite/Release W/ Notice to Appear Carbonless
12/12/2023
748.00
001-0510-61700-00
Supreme Radio Communications, Ini
2 Way Radio
12/12/2023
1,392.56
001-0510-62500-00
Ford of Galesburg
Auxiliary Pump #23
12/12/2023
151.08
001-0510-65500-00
Supreme Radio Communications, Ini
Microphones
12/12/2023
350.40
001-0510-67500-00
PH&S Products, LLC
Nitrile Gloves
12/12/2023
156.00
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 5
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
Subtotal for Divison: 0510
3,276.05
001-0525-54700-00
Royce Kunkle
11/23 Mileage Reimbursement
12/12/2023
164.41
Subtotal for Divison: 0525
164.41
001-0550-54000-00
Amanda Jennings
Cell Phone Allowance
11/30/2023
15.00
001-0550-54000-00
Raymundo Martinez
Cell Phone Allowance
11/30/2023
30.00
001-0550-54500-00
Andrew Swanson
Fuel - Evidence Tech Class - Champaign IL - ASwanson
12/12/2023
38.85
001-0550-61000-00
Office Specialists, Inc.
Binder Clips
12/12/2023
6.47
001-0550-61000-00
Office Specialists, Inc.
Envelopes, Binder Clips, File Labels, Stapler
12/12/2023
111.19
001-0550-61000-00
Office Specialists, Inc.
Storage Box
12/12/2023
140.03
Subtotal for Divison: 0550
341.54
001-0605-54000-00
Jennifer Moser
Cell Phone Allowance
11/30/2023
30.00
001-0605-54000-00
Randy Hovind
Cell Phone Allowance
11/30/2023
30.00
001-0605-54000-00
David Farrell
Cell Phone Allowance
11/30/2023
30.00
001-0605-54000-00
Donald Brackett
Cell Phone Allowance
11/30/2023
30.00
001-0605-54000-00
Derek Perry
Cell Phone Allowance
11/30/2023
30.00
001-0605-54000-00
John Seitz
Cell Phone Allowance
11/30/2023
30.00
001-0605-55700-00
Howe Overhead Doors, Inc.
Serviced Commercial Door.Operator, Replaced Torsion Springs
12/12/2023
512.00
001-0605-55700-00
Neil Thomas Plumbing & Heating, h
Repair of Clogged Sink
12/12/2023
225.00
001-0605-55700-00
Four Seasons Pest Control
11/23 Service
12/12/2023
20.00
001-0605-55700-00
Four Seasons Pest Control
11/23 Service
12/12/2023
20.00
001-0605-55700-00
Four Seasons Pest Control
11/23 Service
12/12/2023
20.00
001-0605-61000-00
Office Specialists, Inc.
Folders, Binders
12/12/2023
23.22
001-0605-61800-00
Office Specialists, Inc.
Air Mesh Chair
12/12/2023
217.58
001-0605-62500-00
Advance Auto Parts
Battery Core Return Credit #58
12/12/2023
-22.00
001-0605-62500-00
Alexis Fire Equipment Co., Inc.
Pressure Switch, Compressor
12/12/2023
510.04
001-0605-62500-00
Alexis Fire Equipment Co., Inc.
Pump Air Shift
12/12/2023
280.15
001-0605-65000-00
Office Specialists, Inc.
Hand Soap
12/12/2023
17.00
001-0605-65000-00
Office Specialists, Inc.
Paper Towels
12/12/2023
97.00
001-0605-65000-00
Office Specialists, Inc.
Trash Bags
12/12/2023
36.33
001-0605-66000-00
Galesburg Electric, Inc.
Threaded Hanger Rod
12/12/2023
120.50
001-0605-67500-00
Midwest Uniform Supply, Inc
Shirts, Hats - JConnour
12/12/2023
58.00
001-0605-67500-00
Midwest Uniform Supply, Inc
Shirts, Hat - DWells
12/12/2023
50.52
001-0605-67500-00
Municipal Emergency Services, Inc
2023 Supply of Turn Out Pants
12/12/2023
1,322.00 0000092409
001-0605-67500-00
Municipal Emergency Services, Inc
2023 Supply of Turn Out Coats
12/12/2023
1,760.00 0000092409
001-0605-67500-00
Midwest Uniform Supply, Inc
Shirts, Hats - TScott
12/12/2023
99.98
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 6
Account Number Vendor
Description
Back to Agenda
Date Amount PO No
001-0605-67500-00
Municipal Emergency Services, Inc
Shipping for Turn Out Coats/Pants
12/12/2023
13.30
0000092409
001-0605-67500-00
Midwest Uniform Supply, Inc
Pants - D Brackett
12/12/2023
79.98
001-0605-67500-00
Midwest Uniform Supply, Inc
Pants - TScott
12/12/2023
87.00
001-0605-68000-00
Office Specialists, Inc.
Nitrile Gloves
12/12/2023
144.04
001-0605-68000-00
Office Specialists, Inc.
Nitrile Gloves
12/12/2023
144.04
Subtotal for Divison: 0605
6,015.68
Subtotal for Fund 001
185,031.00
011-0000-66000-00
Tickle Asphalt Co., Ltd.
Asphalt supply for 2023
12/12/2023
756.75
0000092327
011-0000-66000-00
Tickle Asphalt Co., Ltd.
Asphalt supply for 2023
12/12/2023
752.25
0000092327
011-0000-66000-00
Roanoke Concrete Products Co
Portland cement concrete supply for 2023
12/12/2023
237.50
0000092332
Subtotal for Divison: 0000
1,746.50
Subtotal for Fund 011
1,746.50
013-0000-76000-00
Hutchison Engineering, Inc
ITEP Lake Storey Path Phase II Engineering
12/12/2023
7,185.95
0000092542
013-0000-76000-00
Hutchison Engineering, Inc
Preliminary Engineering for the Simmons St Streetscape & Parking
12/12/2023
12,965.18
0000092510
Subtotal for Divison: 0000
20,151.13
Subtotal for Fund 013
20,151.13
014-0000-55700-00
Galesburg Welding, Inc
Repair Pole and Base for Sign Post
12/12/2023
70.00
014-0000-64500-00
Vulcan, Inc.
Sign Blanks
12/12/2023
879.00
014-0000-66000-00
Galesburg Electric, Inc.
Electrical Tape
12/12/2023
74.70
Subtotal for Divison: 0000
1,023.70
Subtotal for Fund 014
1,023.70
016-0000-22002-00
Illinois State Police Asset Seizure &
Seizure Funds - Case 23-28765
12/12/2023
3,000.00
016-0000-54000-00
Paul Vannaken
Cell Phone Allowance
11/30/2023
30.00
016-0000-54000-00
Timothy Spitzer
Cell Phone Allowance
11/30/2023
30.00
016-0000-54000-00
Travis Smith
Cell Phone Allowance
11/30/2023
30.00
Subtotal for Divison: 0000
3,090.00
Subtotal for Fund 016
3,090.00
018-0000-55500-00
Pomp's Tire - Galesburg
Repair of Flat # 125
12/12/2023
26.50
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 7
Account Number Vendor
Description
Back to Agenda
Date Amount PO No
018-0000-55500-00
Altorfer Inc.
Cap&Probe, Oil Analysis, Valve Adjustment
12/12/2023
1,785.00
018-0000-55700-00
Getz Fire Equipment Co., Inc.
Annual Service - Cover Fire Ext, Installed Fire Extinguisher
12/12/2023
91.30
018-0000-62500-00
Nichols Diesel Service, Inc
Air Line #112
12/12/2023
95.15
018-0000-65500-00
Zarnoth Brush Works, Inc
Disposable Gutter Brooms
12/12/2023
972.00
Subtotal for Divison: 0000
2,969.95
Subtotal for Fund 018 2.969.95
019-0000-10701-00
Galesburg Area CVB
Ad - 2024 Experience Galesburg Visitors Guide
12/12/2023
500.00
019-0000-20102-00
Stratus Networks, hic
12/23 Service Acct #7382
12/12/2023
308.01
Subtotal for Divison: 0000
808.01
019-1905-54000-00
Angela Buchen
Cell Phone Allowance
11/30/2023
30.00
019-1905-54000-00
Elizabeth Varner
Cell Phone Allowance
11/30/2023
30.00
019-1905-59511-00
Galesburg Tourism Fund
11/23 Tourism Agreement
12/12/2023
15,833.33
019-1905-59528-00
Galesburg Community Foundation
11/23 - 2% Hotel/Motel Taxes
12/12/2023
37,378.49
019-1905-59528-00
Galesburg Community Foundation
10/23 - 2% Hotel/Motel Taxes
12/12/2023
37,873.76
Subtotal for Divison: 1905
91,145.58
019-1910-55700-00
Stuard & Associates, Inc
Annual Inspection - Hydraulic Elevator
12/12/2023
220.00
019-1910-55700-00
Four Seasons Pest Control
11/23 Service
12/12/2023
30.00
Subtotal for Divison: 1910
250.00
019-1911-55700-00
Four Seasons Pest Control
11/23 Service
12/12/2023
30.00
019-1911-55700-00
Neil Thomas Plumbing & Heating, h
Repair of Flush Valve
12/12/2023
153.85
019-1911-55700-00
Howe Overhead Doors, Inc.
Serviced Door/Operator, Replacement of Door Bracket & Cable
12/12/2023
156.00
019-1911-57500-00
Aramark Uniform Serv. Inc.
11/23 Service
12/12/2023
26.70
019-1911-57500-00
Aramark Uniform Serv. Inc.
12/23 Service
12/12/2023
26.70
Subtotal for Divison: 1911
393.25
019-1915-54000-00
Aaron Young
Cell Phone Allowance
11/30/2023
30.00
019-1915-54000-00
Don Miles
Cell Phone Allowance
11/30/2023
30.00
019-1915-54000-00
Michael Markley
Cell Phone Allowance
11/30/2023
30.00
019-1915-54000-00
Jason Asbury
Cell Phone Allowance
11/30/2023
30.00
019-1915-55500-00
Martin, Inc
Re- Calibrated Suction Controle Valve #515
12/12/2023
875.50
019-1915-55700-00
Royal Cleaning Services
12/23 Janitorial Services
12/12/2023
559.00
019-1915-55700-00
J.P. Benbow, Inc.
Auger out Women's Toilet - behind Cherry St
12/12/2023
108.00
019-1915-57500-00
Knox County Landfill
11/23 Service
11/30/2023
111.11
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 8
Back to Agenda
Account Number Vendor Description Date Amount PO No
019-1915-57500-00
Aramark Uniform Serv. Inc.
12/23 Service
12/12/2023
74.86
019-1915-57500-00
Aramark Uniform Serv. Inc.
11/23 Service
12/12/2023
67.66
019-1915-57500-00
Aramark Uniform Serv. Inc.
11/23 Service
12/12/2023
74.86
019-1915-59300-00
UniFirst First Aid Corp
Credit of Invoice #11301596
11/28/2023
-214.09
019-1915-61000-00
Office Specialists, Inc.
Calendars
12/12/2023
21.20
019-1915-62500-00
Nichols Diesel Service, Inc
Return Sensor #509
12/12/2023
-187.24
019-1915-62500-00
Nichols Diesel Service, Inc
Converter #509
12/12/2023
3,007.27
019-1915-62500-00
Nichols Diesel Service, Inc
Sensor #509
12/12/2023
202.74
019-1915-62500-00
Pomp's Tire - Galesburg
Tires #523
12/12/2023
135.06
019-1915-62500-00
Advance Auto Parts
Air Filter #506
12/12/2023
52.14
019-1915-62500-00
Advance Auto Parts
Oil Filter #509
12/12/2023
37.44
019-1915-62500-00
Centre State International Trucks, In(
Tube #509
12/12/2023
162.65
019-1915-62500-00
Centre State International Trucks, In(
Sensor #509
12/12/2023
158.76
019-1915-62500-00
Nichols Diesel Service, Inc
Door Latch #509
12/12/2023
199.29
019-1915-62510-00
Herr Petroleum Corp
239.8 Gal Diesel #2, 60 Gal Diesel #1,194.1 Gal Unleaded Ethanol
12/12/2023
1,537.19 0000092349
019-1915-65500-00
Kaser Power Equipment Inc
Throttle Trigger, Throttle Interlock,Air Filter Case,Spark Plugs
12/12/2023
112.38
019-1915-65500-00
Scott Equipment, LLC
Spark Plug
12/12/2023
23.25
019-1915-66000-00
Xylem Dewatering Solutions, Inc
Xylem Mat Bulk
12/12/2023
2,165.40
019-1915-66000-00
Xylem Dewatering Solutions, Inc
Xylem Mat Bulk
12/12/2023
2,165.40
019-1915-66000-00
Martenson Turf Products, Inc.
Pro Red
12/12/2023
4,990.00
Subtotal for Divison: 1915
16,559.83
019-1920-54000-00
Bryan Luedtke
Cell Phone Allowance
11/30/2023
30.00
019-1920-57500-00
Aramark Uniform Serv. Inc.
11/23 Service
12/12/2023
39.75
019-1920-57500-00
Aramark Uniform Serv. Inc.
11/23 Service
12/12/2023
39.75
019-1920-57500-00
Aramark Uniform Serv. Inc.
12/23 Service
12/12/2023
39.75
019-1920-62510-00
Herr Petroleum Corp
126.5 Gal Diesel #2, 31.6 Gal Diesel #1
12/12/2023
542.23 0000092350
019-1920-63500-00
D & K Products
Fungicide, Greens Grade
12/12/2023
4,997.24
019-1920-64125-00
Butch's Pizza Inc.
Misc Pizzas for Concessions
12/12/2023
69.00
019-1920-64125-00
Atlantic Coca-Cola
Misc Concessions
12/12/2023
169.49
019-1920-64125-00
Office Specialists, Inc.
Cups
12/12/2023
56.36
019-1920-66000-00
MTI Distributing, Inc
Rrefund of Core Charge
12/12/2023
-300.00
019-1920-66000-00
MTI Distributing, Inc
Timing Mechanism, Core Charge
12/12/2023
657.07
Subtotal for Divison: 1920
6,340.64
019-1935-57500-00
Aramark Uniform Serv. Inc.
12/23 Service
12/12/2023
454.48
019-1935-57500-00
Aramark Uniform Serv. Inc.
11/23 Service
12/12/2023
454.48
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 9
Account Number
019-1935-57500-00
019-1935-65000-00
019-1940-51400-00
019-1940-64000-00
019-1940-64125-00
019-1940-64125-00
019-1950-55700-00
019-1955-65000-00
019-1960-55700-00
019-1960-65000-00
019-1965-54000-00
019-1965-55700-00
019-1965-57500-00
019-1965-57500-00
019-1965-57500-00
019-1975-54000-00
019-1975-62500-00
019-1975-62500-00
019-1975-62500-00
019-1975-62500-00
Vendor
Aramark Uniform Serv. Inc.
Office Specialists, Inc.
Peoria Charter Coach
USTA
Atlantic Coca-Cola
Gold Medal - Central Illinois, LLC
J.P. Benbow, Inc.
Office Specialists, Inc.
J.P. Benbow, Inc.
Office Specialists, Inc.
Roger Darst
Four Seasons Pest Control
Aramark Uniform Serv. Inc.
Aramark Uniform Serv. Inc.
Aramark Uniform Serv. Inc.
Cris Fones
Advance Auto Parts
Napa Auto Parts
Nichols Diesel Service, Inc
Nichols Diesel Service, Inc
Description
11/23 Service
Spray Cleaner
Subtotal for Divison: 1935
12/02 - Michigan Ave Charter Bus Service
2023 MYTT Fees
Misc Concessions
Misc Concessions
Subtotal for Divison: 1940
Furnished and Installed Relief Valve/ Thermometer on Storage Tan
Subtotal for Divison: 1950
Paper Towels, Tissue, Vinyls Gloves
Subtotal for Divison: 1955
Furnished and Installed of Condensate Pump
Spray Cleaner
Subtotal for Divison: 1960
Cell Phone Allowance
11/23 Service
12/23 Service
11/23 Service
11/23 Service
Cell Phone Allowance
Oil Filter # 106
Cabin Filter # 106
Air Fittings #106
Air Valve #106
Subtotal for Divison: 1965
Subtotal for Divison: 1975
019-1980-55700-00 Helm Mechanical / Helm Service Start Up Boilers / Chuchill Building
Subtotal for Divison: 1980
Subtotal for Fund 019
Date Amount
12/12/2023
454.48
12/12/2023
54.58
1,418.02
12/12/2023
2,856.00
12/12/2023
160.00
12/12/2023
79.77
12/12/2023
109.97
3,205.74
12/12/2023
886.10
886.10
12/12/2023
151.55
151.55
12/12/2023
1,939.05
12/12/2023
54.58
1,993.63
11/30/2023
30.00
12/12/2023
20.00
12/12/2023
39.44
12/12/2023
39.44
12/12/2023
36.74
165.62
11/30/2023
30.00
12/12/2023
41.29
12/12/2023
24.49
12/12/2023
37.24
12/12/2023
164.04
297.06
12/12/2023
889.00
889.00
124,504.03
Back to Agenda
PO No
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 10
Account Number Vendor
Description
Back to Agenda
Date Amount PO No
020-0000-55700-00 Howe Overhead Doors, Inc. Serviced Commercial Door&Operator, Replaced Bottom Seal 12/12/2023 177.25
020-0000-66000-00 Cryotech Deicing Technology Liquid Runway Deicer 12/12/2023 1,781.90
Subtotal for Divison: 0000 1,959.15
Subtotal for Fund 020
1,959.15
023-0000-55420-00
Statham & Long, LLC
Title Search - 340 N Broad St
12/12/2023
150.00
023-0000-55420-00
Statham & Long, LLC
Title Search - 484 N Cherry St
12/12/2023
150.00
023-0000-55420-00
Statham & Long, LLC
Title Search - 325 S Chambers St
12/12/2023
150.00
023-0000-83100-00
Mechanical Service Inc.
Furnace Replacement - 540 Jefferson St
12/12/2023
4,132.50
Subtotal for Divison: 0000
4,582.50
Subtotal for Fund 023
4,582.50
024-0000-51000-00
PGAV Planners LLC
CO#1 Professional Services for Creating TIF 6 Additional Expense
12/12/2023
133.76
0000092386
024-0000-51000-00
PGAV Planners LLC
Reimburseable Expenses
12/12/2023
135.52
0000092386
024-0000-51000-00
PGAV Planners LLC
Professional Services for Creating TIF 6
12/12/2023
1,441.24
0000092386
024-0000-51000-00
PGAV Planners LLC
CO#1 Professional Services for Creating TIF 6 Additional Expense
12/12/2023
420.00
0000092386
024-0000-83100-00
TRoLS Inc
External Agency Funding
12/12/2023
464.50
Subtotal for Divison: 0000
2,595.02
Subtotal for Fund 024
2,595.02
030-0000-10701-00
Noregon Systems LLC
2024 - Subscription Allison DOC Premium for Regular Buses
12/12/2023
1,100.00
030-0000-10701-00
Noregon Systems LLC
2024 - Subscription Allison DOC Premium for Hybrid Buses
12/12/2023
1,100.00
030-0000-20102-00
Stratus Networks, Inc
12/23 Service Acct #7382
12/12/2023
131.10
Subtotal for Divison: 0000
2,331.10
030-0320-51500-00
WGIL/WAAG/WLSR, Inc.
11/23 Radio Ads
11/30/2023
200.00
030-0320-62500-00
Napa Auto Parts
Drain Plug
11/30/2023
4.78
030-0320-62500-00
Napa Auto Parts
RTV Silicone
11/30/2023
19.38
030-0320-62500-00
Napa Auto Parts
Miniature Bulbs
10/30/2023
11.38
030-0320-62500-00
Napa Auto Parts
Radiator
11/30/2023
252.47
030-0320-62500-00
Napa Auto Parts
Belts
11/30/2023
109.18
030-0320-62500-00
Napa Auto Parts
Drain Plug
12/12/2023
4.78
030-0320-62500-00
Napa Auto Parts
Headlights, Gas Cap
10/30/2023
39.77
030-0320-62500-00
Napa Auto Parts
Motor Resistor Blower
11/30/2023
26.69
030-0320-62500-00
Napa Auto Parts
Blower Switch
11/30/2023
26.72
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 11
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
030-0320-62500-00
Napa Auto Parts
Bearing Set, Bearings, Oil Seals
12/12/2023
80.78
030-0320-62500-00
Napa Auto Parts
Wheel Bearing Cone, Bearings, Scotseal, Brake Pads, Fleet Pads
11/30/2023
1,533.92
030-0320-62500-00
Napa Auto Parts
Fitting
11/30/2023
6.29
030-0320-62500-00
Napa Auto Parts
Motor Assy Flan Blower
11/30/2023
77.79
030-0320-62500-00
Yemm Chevrolet, Inc-Geo
Switch
11/30/2023
113.93
030-0320-62510-00
Herr Petroleum Corp
220.3 Gal Unleaded Ethanol
11/30/2023
625.64
0000092348
030-0320-62510-00
Herr Petroleum Corp
353.6 Gal Reg Unleaded Ethanol
11/30/2023
981.38
0000092348
030-0320-62510-00
Herr Petroleum Corp
288.30 Unleaded Ethanol, Winter Addative
11/30/2023
800.16
0000092348
030-0320-62510-00
Herr Petroleum Corp
354.1 Gal Unleaded Ethanol
11/30/2023
1,005.62
0000092348
030-0320-62510-00
Herr Petroleum Corp
420.00 Gal Unleaded Ethanol
11/30/2023
1,190.05
0000092348
030-0320-65000-00
Office Specialists, Inc.
Dish Soap
11/30/2023
51.49
Subtotal for Divison: 0320
7,162.20
030-0370-51500-00
WGIL/WAAG/WLSR, Inc.
11/23 Radio Ads
11/30/2023
200.00
030-0370-54000-00
Kraig Boynton
Cell Phone Allowance
11/30/2023
30.00
030-0370-55500-00
Cummins Sale & Service
Repair of Fuel Rail
10/30/2023
1,587.33
030-0370-55700-00
Galesburg Termite & Pest Control In
11/23 Semi Monthly Service
11/30/2023
45.00
030-0370-55700-00
Galesburg Termite & Pest Control In
Semi Monthly Service
12/12/2023
45.00
030-0370-57500-00
Cintas, Inc
11/23 Service
11/30/2023
206.19
030-0370-57500-00
Cintas, Inc
12/23 Service
12/12/2023
269.05
030-0370-62500-00
Thompson Truck & Trailer, Inc
Gasket, Band Clamps
10/30/2023
465.54
030-0370-62500-00
Thompson Truck & Trailer, Inc
Return Device Gaskets, Band Clamps
10/30/2023
-465.54
030-0370-62500-00
Thompson Truck & Trailer, Inc
Device Gaskets, Band Clamps
10/30/2023
256.52
030-0370-62500-00
Thompson Truck & Trailer, Inc
Return Band Clamp, Gasket, Bolts
11/14/2023
-209.03
030-0370-62500-00
Thompson Truck & Trailer, Inc
Oil Gaskets, Sealant
10/30/2023
77.05
030-0370-62500-00
Napa Auto Parts
Fluid Filter
11/30/2023
62.09
030-0370-62500-00
Mutual Wheel Co., Inc.
Wheel Seal
10/30/2023
31.43
030-0370-62500-00
Napa Auto Parts
Spindle Nut Socket
10/30/2023
51.57
030-0370-62500-00
Napa Auto Parts
Boxed Capsules
11/30/2023
34.26
030-0370-62500-00
Gillig
Seal, Valves
11/30/2023
855.28
030-0370-62500-00
Napa Auto Parts
Serpentine Belt
11/30/2023
56.19
030-0370-62500-00
Gillig
DEF Sensors
12/12/2023
848.18
030-0370-62500-00
Cummins Sale & Service
Accumulator, Injector Fuel Supply Tubes, Sealing Washers
10/30/2023
2,398.31
030-0370-62500-00
Napa Auto Parts
Batteries, Core Deposit
11/30/2023
413.58
030-0370-62500-00
Napa Auto Parts
Oil Filter
11/30/2023
15.19
030-0370-62500-00
Gillig
Pedal/Plate Treadle
11/30/2023
252.98
030-0370-62500-00
Gillig
Brush Motor Assembly
11/30/2023
166.41
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 12
Account Number Vendor
Description
Back to Agenda
Date Amount PO No
030-0370-62500-00
Gillig
Brush Motor Blowers, Brush Motor, Motor Resistors
11/30/2023
760.73
030-0370-62500-00
Napa Auto Parts
Drain Plug
11/30/2023
2.39
030-0370-62500-00
Napa Auto Parts
Oil Drains
11/30/2023
630.00
030-0370-62500-00
Napa Auto Parts
Gasket Material
11/30/2023
7.32
030-0370-62500-00
Napa Auto Parts
Belts
11/30/2023
139.38
030-0370-62500-00
Nichols Diesel Service, Inc
Tie Rod Tub Assembly
11/30/2023
322.83
030-0370-62500-00
Napa Auto Parts
Glow Plug
11/30/2023
24.97
030-0370-62500-00
Napa Auto Parts
LGT-IGNTE FLD
10/30/2023
76.09
030-0370-62510-00
Herr Petroleum Corp
216.2 Gal Diesel 2, Winter Fuel Additive
11/30/2023
806.41
030-0370-62510-00
Herr Petroleum Corp
547 Gal Diesel #2
11/30/2023
2,040.29
030-0370-65500-00
Napa Auto Parts
Brake Cleaner
11/30/2023
86.16
030-0370-65500-00
Napa Auto Parts
Fittings
11/30/2023
11.69
030-0370-66500-00
Napa Auto Parts
Hoses
11/30/2023
4.77
030-0370-66500-00
Napa Auto Parts
Trigger Torch
11/30/2023
52.11
Subtotal for Divison: 0370
12,657.72
Subtotal for Fund 030
22,151.02
032-0000-61700-00
Office Specialists, Inc.
Laptop
12/12/2023
1,652.00
Subtotal for Divison: 0000
1,652.00
Subtotal for Fund 032
1,652.00
049-0000-51000-00
Klingner & Associates, P.C. - Archit
Demolition, Architectural, Bidding & Construction Observation Se
12/12/2023
2,500.00
Subtotal for Divison: 0000
2,500.00
Subtotal for Fund 049
2,500.00
053-0000-55700-00
Glass Specialty Inc
Replace 3 Exterior PSB Doors as per quote
12/12/2023
10,283.04
053-0000-55700-00
Glass Specialty Inc
Replace 1 Exterior GFD Bay Door as per quote
12/12/2023
4,135.62
Subtotal for Divison: 0000
14,418.66
Subtotal for Fund 053
14,418.66
054-0000-51000-00
Klingner & Associates, P.C. - Archit
Design of Hawthorne Pool Renovation, Phase 2
12/12/2023
20,474.00
Subtotal for Divison: 0000
20,474.00
0000092348
0000092348
0000092279
0000092513
0000092513
0000092549
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 13
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
Subtotal for Fund 054 20,474.00
057-0000-61700-00
Office Specialists, Inc.
Laptop
12/12/2023
947.00
057-0000-61700-00
Office Specialists, Inc.
C Dock
12/12/2023
269.00
057-0000-61700-00
9 to 5 Computer Supply, Inc.
Additional shipping for primary purchase delivery
12/12/2023
995.00
057-0000-61700-00
9 to 5 Computer Supply, Inc.
Eaton UPS equipment with lithium battery technology
12/12/2023
74,015.42
Subtotal for Divison: 0000
76,226.42
Subtotal for Fund 057
76,226.42
058-0000-71000-00
Tenco Inc
#350 RPM Tech Snowblower for Airport
12/12/2023
141,609.37
Subtotal for Divison: 0000
141,609.37
Subtotal for Fund 058
141,609.37
061-0000-10701-00
SpringbrookSoftware LLC
2023 Annual Springbrook Maintenance 061-55800
12/12/2023
9,725.57
061-0000-10701-00
Railroad Management Company III,
03/16/24 - 03/15/25 - License Fee
12/12/2023
784.70
061-0000-20101-00
SUSAN WRIGHT
Refund Check 022847-004, 1411 E FIFTH ST 18
11/29/2023
110.38
061-0000-20101-00
MERCEDES WELLS
Refund Check 065640-000, 665 E GROVE ST
11/29/2023
100.78
061-0000-20101-00
WAYNE SWANSON
Refund Check 058912-000, 1028 N CHERRY ST
11/29/2023
24.44
061-0000-20101-00
JENNIFER WALKER
Refund Check 065670-000, 1212 KLEINAVE
11/29/2023
12.49
061-0000-20101-00
JACOB YOUNG
Refund Check 065548-000, 169 ARNOLD ST
11/29/2023
75.86
061-0000-20101-00
DONALD TAYLOR
Refund Check 059522-000, 454 W NORTH ST
11/29/2023
73.73
061-0000-20101-00
BERRET UCHIEK
Refund Check 065636-000, 750 E KNOX ST
12/05/2023
47.83
061-0000-20101-00
NICHOLAS WHITEHALL
Refund Check 048757-000, 36 LORRAINE DR
11/29/2023
65.83
061-0000-20101-00
BEVERLY YARDE
Refund Check 065826-000, 1540 DEE ANN DR
12/05/2023
10.44
061-0000-20101-00
TIFFANY RICHMOND
Refund Check 055078-002, 52 ARNOLD ST
12/05/2023
128.82
061-0000-20101-00
MARK MARTIN
Refund Check 005097-071, 735 N CEDAR ST
11/29/2023
115.78
061-0000-20101-00
ALYSSA SHEA
Refund Check 060898-000, 215 E MAIN ST
11/29/2023
61.99
061-0000-20101-00
KIMBERLY NELSON
Refund Check 051321-002, 217 W NORTH ST
11/29/2023
8.35
061-0000-20101-00
HEATHER ROCHA
Refund Check 065898-000, 1499 DEE ANN DR
12/05/2023
76.50
061-0000-20101-00
AURELIE MUDIKONGO
Refund Check 060233-000, 973 N SEMINARY ST
11/29/2023
31.26
061-0000-20101-00
PATRICKYOUNG
Refund Check 016622-025, 1066 E DAYTON ST
11/29/2023
96.63
061-0000-20101-00
SUE VITALI
Refund Check 048516-000, 747 RUBY ST
12/05/2023
100.00
061-0000-20101-00
PAMELA WEECH
Refund Check 044812-008, 1825 E FREMONT ST
11/29/2023
60.12
061-0000-20101-00
STANLEY PREFERRED PROPER'I
Refund Check 060614-002, 1248 CLARK ST
12/05/2023
74.39
061-0000-20101-00
RANDY UPTON
Refund Check 043767-001, 483 MONMOUTH BLVD 1
11/29/2023
29.94
0000092557
0000092557
0000092396
0000092592
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 14
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
061-0000-20101-00
JENIFER THOMAS
Refund
Check 010814-002, 245 SILVER ST
12/05/2023
69.79
061-0000-20101-00
DOLORES ANDRAE
Refund
Check 023051-000, 208 ILLINOIS AVE
12/05/2023
33.16
061-0000-20101-00
JAIME ALVAREZ
Refund
Check 055886-000, 1042 W BERRIEN ST
12/05/2023
118.16
061-0000-20101-00
PATRICIA COLLINS
Refund
Check 047220-001, 1773 S CHERRY ST
11/29/2023
120.90
061-0000-20101-00
ROBERT CONLEY
Refund
Check 049464-002, 1045 CHAMBERLAIN ST
11/29/2023
56.55
061-0000-20101-00
JEREMIAH BAUER
Refund
Check 065423-000, 745 E GROVE ST
12/05/2023
69.33
061-0000-20101-00
MACEY BLAND
Refund
Check 066026-000, 1089 HAWKINSON AVE 1
12/05/2023
99.89
061-0000-20101-00
D & DEE PROPERTIES LLC
Refund
Check 061619-008, 930 MCCLURE ST
11/29/2023
124.99
061-0000-20101-00
D & DEE PROPERTIES LLC
Refund
Check 061619-008, 930 MCCLURE ST
11/29/2023
7.38
061-0000-20101-00
DEAN CARLSON
Refund
Check 066072-000, 1474 HARRISON ST
12/05/2023
76.50
061-0000-20101-00
DYLANA CARLSON
Refund
Check 064981-000, 818 OLIVE ST
12/06/2023
46.12
061-0000-20101-00
RUSSELL FLEMING
Refund
Check 022453-004, 1428 FLORENCE AVE
11/29/2023
122.63
061-0000-20101-00
DAVID MANNING
Refund
Check 055160-000, 1363 CLARK ST
12/05/2023
16.65
061-0000-20101-00
RAYMOND HOPPING
Refund
Check 025251-014, 2348 DANIEL DR SOUTH
11/29/2023
74.46
061-0000-20101-00
SHELBY MORGAN
Refund
Check 063036-001, 1568 E NORTH ST
11/29/2023
32.12
061-0000-20101-00
BRANDON LISENBEE
Refund
Check 059260-001, 525 N SEMINARY ST
12/05/2023
143.16
061-0000-20101-00
SEMINARY STREET STATION
Refund
Check 020682-020, 85 S SEMINARY ST 2
12/05/2023
122.06
061-0000-20101-00
BRANDON LISENBEE
Refund
Check 059260-001, 525 N SEMINARY ST
12/05/2023
0.57
061-0000-20101-00
ADRIANA SANTOYO
Refund
Check 052920-000, 218 N HENDERSON ST
11/29/2023
76.90
061-0000-20101-00
RICHARD KLOSSING SR ESTATE
Refund
Check 016678-000, 233 COLUMBUS AVE
11/29/2023
10.90
061-0000-20101-00
CASEY MCGEE
Refund
Check 051601-002, 1458 E MAIN ST
12/05/2023
5.50
061-0000-20101-00
MARK RASMUSSEN
Refund
Check 048455-011, 1347 W MAIN ST
12/05/2023
76.83
061-0000-20101-00
DANETTE MCKILLIP
Refund
Check 019810-003, 171 LAURELAVE
12/05/2023
60.53
061-0000-20101-00
PIOTR KURNAT
Refund
Check 065796-000, 2157 SANDEEP DR
12/06/2023
135.00
061-0000-20101-00
RICHARD PRUKA
Refund
Check 005072-003, 527 N BROAD ST LOWER
11/29/2023
106.90
061-0000-20101-00
DYLAN HUGHES
Refund
Check 065422-000, 1591 RONALD RD
12/05/2023
62.49
061-0000-20101-00
LINDA GRISWOLD
Refund
Check 059965-000, 1662 W NORTH ST
11/29/2023
74.07
061-0000-20101-00
JOHN REED III
Refund
Check 051001-001, 419 IRWIN ST
11/29/2023
28.63
061-0000-20101-00
DWIGHT RUTLEDGE
Refund
Check 064878-001, 201 N PEARL ST
12/05/2023
25.28
061-0000-20102-00
Stratus Networks, Inc
12/23 Service Acct #7382
12/12/2023
126.75
061-0000-51000-00
US Sterling Capital Corp., Inc.
Exhcnage
Bank
12/12/2023
241.97
061-0000-51000-00
US Sterling Capital Corp., Inc.
The First National Bank of McGregor
12/12/2023
481.32
061-0000-51000-00
ARMARC/Municipa1H2O
MONTHLY
MAINTENANCE FEE
12/12/2023
350.00 0000092423
061-0000-51000-00
Hawkins, Inc
Cylinder Retrun Fee
12/12/2023
10.00 0000092306
061-0000-51000-00
Knox County Recorders Office
11/23 Laredo Billing
12/12/2023
20.35
061-0000-51000-00
Pace Analytical Services LLC
Water Testing
12/12/2023
25.00
061-0000-52000-00
American Electric Power
11/23 Service
11/30/2023
6,290.44
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 15
Back to Agenda
Account Number Vendor
Description
Date Amount PO No
061-0000-54000-00
Jerami Brown
Cell Phone Allowance
11/30/2023
30.00
061-0000-54000-00
Timothy Fey
Cell Phone Allowance
11/30/2023
30.00
061-0000-54000-00
Michael Mackey
Cell Phone Allowance
11/30/2023
30.00
061-0000-54000-00
Mark Schwieter
Cell Phone Allowance
11/30/2023
30.00
061-0000-54000-00
Shelby Schwieter
Cell Phone Allowance
11/30/2023
30.00
061-0000-55700-00
Four Seasons Pest Control
11/23 Service
12/12/2023
30.00
061-0000-55700-00
Four Seasons Pest Control
11/23 Service
12/12/2023
55.00
061-0000-55700-00
Royal Cleaning Services
12/23 Janitorial Services
12/12/2023
510.00
061-0000-59300-00
UniFirst First Aid Corp
Refill of Medical Supplies
12/12/2023
110.05
061-0000-61000-00
Office Specialists, Inc.
Copy Paper, Markers
12/12/2023
58.18
061-0000-65000-00
Office Specialists, Inc.
Detergent, Paper Towels, Trash Bags, Soap, Sponges
12/12/2023
248.30
061-0000-65000-00
Office Specialists, Inc.
Cleaner
12/12/2023
10.66
061-0000-66000-00
Connor Co., Inc.
Diablo Steel Demon, Carbidet Metal Cutting Packs
12/12/2023
114.92
061-0000-66000-00
Core & Main
Connectors
12/12/2023
431.55
061-0000-66000-00
Core & Main
1" MCDONALD NUTS WITH GRIP BOLT
12/12/2023
320.70
061-0000-66000-00
Core & Main
3/4" MIP X 1" CTS ADAPTER (FORD)
12/12/2023
272.47
061-0000-66000-00
Core & Main
4' 6" BURY CURB BOX MINN PAT (FORD)
12/12/2023
3,390.00
061-0000-66000-00
Core & Main
6" X 6" TAP SLEEVE ALL STAINLESS 6.84-7.30 OD (FORD)
12/12/2023
1,611.24
061-0000-66000-00
Core & Main
3/4" STRT BALL BURB CTS, MINN TOP, CTS X CTS (MUELLEI
12/12/2023
612.78
061-0000-66000-00
Core & Main
6" 2606 ALAFAX RW GV OLALPHA XL
12/12/2023
3,150.00
061-0000-66000-00
Core & Main
12" 2612 ALAFAX RW GV OLALPHA XL
12/12/2023
3,060.00
061-0000-66000-00
Core & Main
8" 2608 ALAFAX RW GV OL ALPHA XL
12/12/2023
1,550.00
061-0000-66000-00
Galesburg Builders Supply, Inc
Premier Cold Mix
12/12/2023
517.70
061-0000-66000-00
Galesburg Electric, Inc.
Light Bulbs, Recycle Light Bulbs
12/12/2023
91.74
061-0000-66000-00
Galesburg Electric, Inc.
Light Bulbs
12/12/2023
92.76
061-0000-66000-00
Roanoke Concrete Products Co
PORTLAND CEMENT CONCRETE, CL SI - DELIVERED
12/12/2023
415.63
061-0000-66700-00
Core & Main
Water Meters
12/12/2023
3,048.00
061-0000-68500-00
Hawkins, Inc
2023 Liquid Chlorine for Water Division as per bid. This is a b
12/12/2023
6,282.00
Subtotal for Divison: 0000 47,492.79
Subtotal for Fund 061 47.492.79
067-0000-10701-00
SpringbrookSoftware LLC
2023 Annual Springbrook Maintenance 067-55800
12/12/2023
4,790.20
067-0000-20101-00
BRANDON LISENBEE
Refund Check 059260-001, 525 N SEMINARY ST
12/05/2023
0.81
067-0000-20101-00
D & DEE PROPERTIES LLC
Refund Check 061619-008, 930 MCCLURE ST
11/29/2023
10.52
067-0000-51000-00
Knox County Recorders Office
11/23 Laredo Billing
12/12/2023
20.35
067-0000-56000-00
Terry Allen, Inc
Pickard Road - Toilet Rental - 1 Regular Unit 3/17/23-11/19/23.
12/12/2023
60.00
0000092554
0000092554
0000092554
0000092554
0000092554
0000092554
0000092554
0000092554
0000092338
0000092306
0000092592
0000092358
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 16
Account Number Vendor
Description
067-0000-59501-00
Knox County Landfill
10/23 Service Acct#121
Subtotal for Divison: 0000
Subtotal for Fund 067
078-0000-56534-00
Illinois Municipal League Risk Mangy
10/23 - DOL 03/25/23 - 2305OK886457
078-0000-56535-00
OSF Holy Family Medical
DOS 10/13/23 -Pat Acct# P541538501
078-0000-56535-00
OSF Medical Group, Inc.
DOS 09/23/23 Pat Act # P540126970
078-0000-56535-00
OSF St. Mary Medical Center
DOS 09/23/23 - Pat# 11018690202
078-0000-56535-00
Azer Clinic
Workers Comp DOS 11/15/23 #1407948748
078-0000-56535-00
Azer Clinic
Workers Comp DOS 11/21.23 #1407948748
078-0000-56535-00
Azer Clinic
Workers Comp DOS 11/21.23 #1407948748
078-0000-56535-00
OSF Holy Family Medical
DOS 10/05/23 -Pat Acct# P541538491
078-0000-56535-00
James M Kelly, Attorney
09/23 Legal Service
078-0000-56535-00
OSF Medical Group, Inc.
DOS 09/23/23 Pat Act # P540126980
078-0000-56535-00
OSF Medical Group, Inc.
DOS 09/23/23 Pat Act # P540126990
078-0000-56535-00
OSF Occupational Medicine
DOS 11/07/23 Pat Act# 0019062600
Subtotal for Divison: 0000
Subtotal for Fund 078
Report Total:
Date Amount
10/30/2023
29,909.91
34,791.79
34,791.79
12/12/2023
1,567.18
12/12/2023
101.52
12/12/2023
297.23
12/12/2023
741.67
12/12/2023
113.96
12/12/2023
113.96
12/12/2023
50.00
12/12/2023
101.52
12/12/2023
115.50
12/12/2023
130.43
12/12/2023
130.43
12/12/2023
114.52
3,577.92
3,577.92
712,546.95
Back to Agenda
PO No
AP -Transactions by Account (12/12/2023 - 4:18 PM) Page 17
Back to Agenda
Check Date
11/24/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
12/1 /2023
12/1/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
12/4/2023
Advance Checks and ACH Payments as of 12/12/2023
Check # Vendor Name Description
0 Quadient Leasing USA, Inc
4084 Crystal Keller
0 Election Commission
0 Galesburg Civic Art Center Inc
0 Galesburg Civic Art Center hie
0 Greenlords Pharms LLC
4083 J W Summy Contracting Corp.
4083 J W Summy Contracting Corp.
98904 Knox County Recorders Office
98905 Knox County Trustee Payment Account
98905 Knox County Trustee Payment Account
98905 Knox County Trustee Payment Account
98906 LeFante Law Offices, P.C. and Jeaniece Davidson
4085 Rihan Hotels LLC
4085 Rihan Hotels LLC
4085 Rihan Hotels LLC
98907 Stephane Massamba
4086 Tanya Sharp
4082 Tyler Guerin
0 Zachary Parmenter
0 David Farrell
0 TJ Scott
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
0 Dearborn National Life Insurance Co.
Postage for Machine
Food Allowance - 145 Duffield Ave Apt # 1
Knox County Portion of City Election Commission
TIF Redevelopment Agreement - 349 E Main St
Downtown Facade Grant incentive for improvements to 349 E Main S
Minority/ Women Owned Business Startup Incentive Greenlords Phar
DCEO RLF at 1873 E Main St
DCEO RLF at 469 Clark St
File 86 Weed/Trash/Demo Liens
Purchase of Property from Trustee - 99-12-355-005 203 Lake St
Purchase of Property from Trustee - 99-11-378-001 58 N Pearl
Purchase of Property from Trustee - 99-11-480-015 1409 E Main St
Settlement of Vehicle Accident
Temperory Lead Safe Housing - 469 Clark St
Temperory Lead Safe Housing - 145 Duffield Ave Apt# 1
Temperory Lead Safe Housing - 1115 Beecher Av
Settlement of Vehicle Accident
Food Allowance - 1115 Beecher Ave
Food Allowance - 469 Clark St
Roundtrip Mileage - Oak Brook Il - IME Request
non safety toe boots
non safety toe boots
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
12/23 Monthly LIfe Insurance Premiums
Account #
061-0000-10702
013-0000-83100
001-0000-10407
049-0000-83100
049-0000-83100
054-0000-83100
013-0000-83100
013-0000-83100
001-0160-51300
023-0000-10850
023-0000-10850
023-0000-10850
078-0000-56534
013-0000-83100
013-0000-83100
013-0000-83100
078-0000-56534
013-0000-83100
013-0000-83100
078-0000-56535
001-0605-67500
001-0605-67500
001-0110-47500
001-0115-47500
001-0120-47500
001-020547500
001-020747500
001-030547500
001-030647500
001-041047500
001-0445-47500
001-045047500
001-051047500
001-055047500
001-0605-47500
014-000047500
017-0000-47500
018-000047500
019-190547500
019-192047500
020-0000-47500
023-000047500
024-0000-47500
030-032047500
030-037047500
061-000047500
Amount
1,000.00
116.03
114,058.00
66,969.46
40,000.00
910.45
40,025.00
26,390.00
675.00
813.00
813.00
813.00
23,000.00
750.00
700.00
880.00
3,347.33
548.52
304.09
237.90
$236.90
$149.95
50.40
72.00
48.78
208.80
61.20
20.70
202.50
165.60
36.00
63.00
453.60
108.00
216.00
72.00
14.40
46.80
165.00
72.00
7.20
5.40
20.25
54.00
54.00
208.05
Back to Agenda
12/4/2023
0 Dearborn National Life Insurance Co.
12/4/2023
0 Dearborn National Life Insurance Co.
12/4/2023
0 Dearborn National Life Insurance Co.
12/4/2023
0 James Hartshorn
12/4/2023
98908 Judy Minor
12/4/2023
0 Mike Hines
12/4/2023
98909 Nancy Spencer
12/7/2023
0 Adam D Morrow
12/7/2023
0 Amanda Larson
12/7/2023
0 Dadrian Hoambrecker
12/7/2023
4087 J W Summy Contracting Corp.
12/7/2023
4087 J W Summy Contracting Corp.
12/7/2023
98958 Knox County Recorders Office
12/7/2023
98958 Knox County Recorders Office
12/7/2023
0 NOVA Singers
12/7/2023
0 Oneida Network Services, Inc
12/7/2023
0 Ryan Earp
12/12/2023
0 Bluefin Payment Systems
12/12/2023
0 Bluefin Payment Systems
12/12/2023
0 Bluefin Payment Systems
12/12/2023
0 Bluefin Payment Systems
12/12/2023
0 Bluefin Payment Systems
12/12/2023
0 Bluefin Payment Systems
12/12/2023
0 Bluefin Payment Systems
12/12/2023
0 Cardconnect
12/12/2023
0 Cardconnect
12/12/2023
0 Cardconnect
12/12/2023
0 Cardconnect
12/12/2023
0 Cardconnect
12/12/2023
0 Cardconnect
12/12/2023
0 Quadient Leasing USA, Inc
12/12/2023
0 UMB Bank, N.A.
12/12/2023
0 UMB Bank, N.A.
12/12/2023
0 UMB Bank, N.A.
12/12/2023
0 UMB Bank, N.A.
12/12/2023
0 Wells Fargo Merchant Services
12/12/2023
0 Wells Fargo Merchant Services
12/23 Monthly LIfe Insurance Premiums
067-0000-47500
12/23 Vision Insurance Premium
078-0000-20315
12/23 Monthly LIfe Insurance Premiums
078-0000-47500
Officiating on 11/30/23 - 3 Games
019-1940-51400
12/06 - Santa & Mrs Claus - Candyland Ball
019-1940-51400
Officiating on 11/30/23 - 3 Games
019-1940-51400
12/06 - Dance Caller - Candyland Ball
019-1940-51400
12/02 - Officiating Basketball - 9 Games - River to River League
019-1940-51400
Minority/Woman owned Business Startup incentive.
054-0000-83100
12/02 - Officiating Basketball - 9 Games - River to River League
019-1940-51400
CO#1 DECO RLF at 145 Duffield Apt 1 Moving Clean Home for Lead C
013-0000-83100
DECO RLF at 145 Duffield Apt 1
013-0000-83100
Release 2 Property Maint Liens
001-0160-51300
1 Water/Sewer/Refuse Lien Filed
061-0000-51000
External Agency Funding - Nova Singers
024-0000-83100
12/23 Intemet - Kerzi
001-0207-54000
Repaired Ceiling - Shooting Range
078-0000-56597
11/23 Pay Pad Processing Fees
001-0115-51000
11/23 Pay Pad Processing Fees
001-0306-51000
11/23 Pay Pad Processing Fees
001-0410-51000
11/23 UB Webpayment Credit Card Processing Fee
061-0000-51000
11/23 Pay Pad Processing Fees
061-0000-51000
11/23 UB Webpayment Credit Card Processing Fee
067-0000-51000
11/23 Pay Pad Processing Fees
067-0000-51000
11/23 Card Connect Credit Card Charges
019-1905-51000
11/23 Card Connect Credit Card Charges
019-1935-51000
11/23 Card Connect Credit Card Charges
019-1945-51000
11/23 Card Connect Credit Card Charges
019-1950-51000
11/23 Card Connect Credit Card Charges
019-1960-51000
11/23 Card Connect Credit Card Charges
051-0000-51000
Postage for Machine
061-0000-10702
BDS SRS 2016 Registered Interest
043-0000-87300
BDS SRS 2016 Matured Bonds
043-0000-88100
BDS SRS 2015 Matured Bonds
061-0000-25510
BDS SRS 2015 Registered Interest
061-0000-87300
11/23 Credit Card Fees
019-1920-51000
11/23 Credit Card Fees
019-1920-51000
Grand Total
1.80
2,963.50
10.62
75.00
150.00
75.00
150.00
270.00
3,103.25
270.00
-3,200.00
39,150.00
63.00
63.00
3,000.00
50.00
1,200.00
73.24
19.21
19.22
3,534.31
1,330.98
1,767.15
665.51
287.19
10.43
87.37
11.93
108.30
3.18
500.00
108,731.26
425,000.00
460,000.00
81,506.25
789.12
5.00
1,4579008.13
Back to Agenda
23-1035
CITY OF GALESBURG
COUNCIL LETTER
DECEMBER 04, 2023
AGENDA ITEM: Ordinance amending Chapter 37 of the Galesburg Municipal Code regarding the
Multi -Use Paid Leave Act.
SUMMARY RECOMMENDATION: The Interim City Manager recommends approval.
BACKGROUND: The attached ordinance allows the City of Galesburg to opt -out of the Illinois
Paid Leave for All Workers Act (820 ILCS 192/1 et seq.). The Act requires employers to provide
up to forty (40) hours of paid leave for employees and provides some stipulations for use. The
City of Galesburg understands and values time off for its employees, and already provides ample
paid leave benefits to its full-time employees in the form of vacation, personal, and sick time.
Staff has determined that applying the Act, particularly in the areas of Public Safety and
temporary workers, will place a significant operational burden on the City of Galesburg's ability
to provide uninterrupted services to its residents. Opting out of the Act will not affect paid leave
benefits already in place for City of Galesburg employees.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1. Ordinance
Prepared by: JP Page 1 of 1
Back to Agenda
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 37 REGARDING THE ILLINOIS PAID LEAVE FOR ALL
WORKERS FOR THE CITY OF GALESBURG
WHEREAS, the Illinois Municipal Code, 65 ILCS 5/1-2-1, provides that the corporate
authorities of each municipality may pass all ordinances and make all rules and regulations
proper or necessary, to carry into effect the powers granted to municipalities, with such fines
or penalties as may be deemed proper; and
WHEREAS, the City of Galesburg is a home rule unit of government pursuant to Article
VII, Section 6(a) of the Illinois Constitution and, pursuant to the provisions of said Section 6 of
Article VII, may exercise any power or perform any function pertaining to its government and
affairs; and
WHEREAS, on or about March 12, 2023, Governor JB Pritzker signed into law the Paid
Leave for All Workers Act (820 ILCS 192/1 et seq.) (the "Act"); and
WHEREAS, the State of Illinois did not make the necessary appropriations or include
statutory language exempting the Act from the Illinois State Mandates Act (30 ILCS 805/1 et
seq.); and
WHEREAS, the Act does not include any express limitation on the City of Galesburg's
home rule authority as required by Article VII, Section 6 of the Illinois Constitution; and
WHEREAS, effective January 1, 2024, the Act requires an employer to provide certain paid
leave to their employees, unless the employer is subject to an existing municipal or county
ordinance that requires the employer to provide any form of paid leave to their employees; and
WHEREAS, the City of Galesburg recognizes the importance of paid leave and currently
provides reasonable paid leave benefits to its employees; and
WHEREAS, the City of Galesburg has determined that applying the Act to its own
employees will negatively impact the City of Galesburg and place an undue financial and
operational burden on the City of Galesburg's ability to provide uninterrupted services to its
residents; and
WHEREAS, the City of Galesburg believes and hereby declares that it is in the best
interests of the City of Galesburg to clearly define the paid leave benefits that City of Galesburg
employees shall receive and to opt out of the Act.
Back to Agenda
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
FOLLOWS:
SECTION ONE: The foregoing recitals shall be and are hereby incorporated as findings of
fact as if said recitals were fully set forth herein.
SECTION TWO: Section 37.40 of the Galesburg City Code is created, and shall hereafter
read as follows:
37.40 ADOPTION OF PAID LEAVE POLICY
The City of Galesburg hereby adopts its current paid leave policy for all City employees as set
forth in the City's Code of Ordinances, Employee Handbook, Annual Salary Ordinances, City
Policy, any collective bargaining agreements to which the City is a party and all other binding
legislative actions governing paid leave adopted by the City Council, as the same may be
amended from time to time. However, in no event shall the City, as an employer, provide less
than one (1) day of paid leave per year to any full-time City employee.
37.41 EXEMPTION FROM PAID LEAVE FOR ALL WORKERS ACT
Pursuant to the City of Galesburg's home rule authority, the City hereby declares that the City,
as an employer, is exempt from the requirements of the Paid Leave for All Workers Act (820 ILCS
192/1 et seq.). The City, as an employer, shall have no additional obligations with regard to
mandatory paid leave, including, without limitation, any obligations provided under the Act,
except those obligations required by federal or state law which validly preempt the City's home
rule authority.
SECTION THREE: All ordinances, resolutions, and policies or parts thereof, in conflict with
the provisions of this Ordinance are, to the extent of the conflict, expressly repealed on the
effective date of this Ordinance.
SECTION FOUR: If any provision of this Ordinance or application thereof to any person
or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect
other provisions or applications of this Ordinance that can be given effect without the invalid
application or provision, and each invalid provision or invalid application of this Ordinance is
severable.
SECTION FIVE: This ordinance shall be in full force and effect from and after its passage,
approval and publication as provided by law.
SECTION SIX: Should federal or Illinois' state law come into conflict with any of the
provisions herein, federal or state law shall preempt and govern.
Back to Agenda
Approved this day of 2023, by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Abstain:
Peter D. Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
Back to Agenda
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 4, 2023
AGENDA ITEM: Amendment to Chapter 94 regarding Demolitions.
SUMMARY RECOMMENDATION: The Interim City Manager, Director of Community
Development, Fire Chief, Police Chief and Code Compliance Supervisor recommend approval of
the ordinance amendment.
BACKGROUND: Staff have been discussing potential options for more expedient action in certain
situations related to properties that may be an imminent danger and/or immediate and
continuing hazard. The city is required to provide as much due process as can be provided, given
the circumstances. We anticipate in most cases we will still follow the most conservative path
when seeking demolition, but the proposed ordinance may provide another tool staff may use in
limited situations.
Proposed section 94.48 would be for possible emergency removal of a building or structure that
is an imminent danger due to damage by fire, wind, flood, water, or other catastrophic event to
the extent of seventy-five percent (75%) of its value shall be torn down and removed. This can
be determined by using the most recent assessed valuation and comparing it to the estimated
damage provided by the Fire Department.
Proposed section 94.49 provides an alternative action for properties that are immediate and
continuing hazard. This process would follow provisions of Illinois State Statute 651LCS 5/11-31-
1 (e), which in short would be:
• Posting a sign on the front of the property,
• Send Notice of Remediation via certified mail to parties with interest listed in title report,
• Publishing a notice in a local newspaper for 3 consecutive days,
• Recording the Notice of Remediation with the County,
• Wait 30 days from last date of publication,
o If no response from a person with legal or equitable interest, city can demolish
within 120 days,
o If there is a response and a person seeks a hearing in court and serves a copy of
the complaint to the Chief Executive Officer, the City must get permission to
demolish it through Knox County Court. If the court dismisses the action, the city
must send notice to the objector and wait 30 days whereby the objector can move
to vacate the dismissal.
BUDGET IMPACT: There is no anticipated budget impact if the amended ordinance is approved.
SUPPORTING DOCUMENTS:
1. Ordinance amendment to Chapter 94
cc: File Copy
Prepared by Gug Page 1 of 1
Back to Agenda
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
FOLLOWS:
SECTION 1 That Section 94.10 of Chapter 94 of the Galesburg Code of Ordinances be,
and the same hereby is amended, by inserting therein the following definitions in alphabetical
order:
Imminent danger means a condition where there exists reasonable certainty of harm could
occur within a short time frame to an individual's or the public's health, safety or welfare if
circumstances remain unchanged.
Immediate and continuing hazard means a condition where there exists a reasonable or
logical probability of harm to an individual's orthe public's health, safety or welfare unless
corrective measures are taken including but not limited to demolition of the structure(s).
SECTION 2 That Chapter 94 of the Galesburg Code of Ordinances be, and the same
hereby is amended, by adding thereto the following sections:
94.48 EMERGENCY REMOVAL OF DANGEROUS AND UNSAFE BUILDINGS AND STRUCTURES
Any building or structure within the city limits which is an imminent danger due to being
damaged by fire, wind, flood, water, or other catastrophic event to the extent of seventy-
five percent (75%) of its value shall be torn down and removed immediately upon
concurrence of the City Manager, City Attorney, Director of Community Development, Fire
Chief and Police Chief or their designees
94.49 ALTERNATIVE DEMOLITION ACTION
In addition to the actions authorized by other sections of this chapter, whenever a
dangerous building, structure, or any part thereof, is in such a condition that it is an
immediate and continuing hazard and when a slower method of abating the danger would
be inadequate to preserve the public health, safety or welfare, the Fire Chief, or any other
municipal official whose duty it is to investigate fires may make the investigations
authorized by Illinois Compiled Statutes, and in concurrence with the City Manager, City
Attorney, Police Chief and Director of Community Development or their designees. If such
officer shall find that any building or structure is so occupied or situated is an immediate
and continuing hazard as to endanger persons or property, or by reasons of faulty
construction, age, lack of repair or for any other cause, is especially liable to fire, or is liable
to cause injury by collapsing or otherwise, they shall order the dangerous condition
removed or remedied, and shall so notify the owner or occupant of the premises. Service of
such notice shall be in accordance with 65 ILCS 5/11-31-1(e) as now in force and hereafter
amended.
Page 1 of 2
Back to Agenda
SECTION 3 All ordinances, or parts of ordinances, in conflict with this ordinance are, to the
extent of such conflict, hereby repealed.
SECTION 4 This ordinance shall be in full force and effect from and after its passage,
approval and publication as provided by law.
Approved this day of , 2023 , by a roll call vote as follows:
Roll Call #:
Ayes:
Nays: _
Absent:
Abstain:
ATTEST:
Kelli R. Bennewitz, City Clerk
Peter Schwartzman, Mayor
Page 2 of 2
Back to Agenda
23-1037
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 4, 2023
AGENDA ITEM: Ordinance to restrict parking along a curve at the intersection of Monroe Street
and Hackberry Road.
SUMMARY RECOMMENDATION: The Interim City Manager, Director of Public Works and City
Engineer recommend approval of this Ordinance to restrict parking along the west side and north
side of a curve at the intersection of Monroe Street and Hackberry Road.
BACKGROUND: A request was brought to the Traffic Advisory Committee to restrict parking on
the east side of Monroe Street and the south side of Hackberry Road between Dayton Street and
Jefferson Street. Per the request, the area of greatest concern with street parking is at a curve
in the roadway where Monroe Street and Hackberry Road meet. Both streets are 28 feet wide,
and when vehicles are parked on both sides, it reduces traffic to one-way. Parking surveys were
sent out to residents in the area where the parking restriction was requested. A majority of the
residents were in favor of the parking restriction, however, several commented that they did not
want the vehicles parked on the street to relocate to other areas in the neighborhood.
The Committee reviewed the parking surveys, available parking in the area, and the crash reports.
Due to several duplex houses on the east side of Monroe Street that have limited off-street
parking, it was agreed that eliminating parking on the east side of Monroe Street and south side
of Hackberry Road would require residents of those duplexes to park in other areas of the
neighborhood. However, due to the curve in the roadway and width of the street, it was agreed
that parking should be restricted to only one side of the street to help address concerns with
accidents and traffic congestion. There is more available off-street parking for the residents on
the west side of Monroe Street and north side of Hackberry Road, therefore the Committee
recommended that street parking be restricted on that side.
City staff recommends restricting parking on the west side of Monroe Street from Hackberry
Road to 250 feet south of Hackberry Road. Also, it is recommended to restrict parking on the
north side of Hackberry Road from Monroe Street to 100 feet east of Monroe Street.
BUDGET IMPACT: Cost of signs.
SUPPORTING DOCUMENTS:
1. Ordinance
2. Parking Restriction Exhibit
Prepared by: AJG Page 1 of 1
Back to Agenda
ORDINANCE NO.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
FOLLOWS:
SECTION ONE: Appendix V of Chapter 77 of the City of Galesburg Code of Ordinances
shall be, and is hereby amended by adding the following language:
■ Monroe Street, Hackberry Road to 250 feet south
SECTION TWO: Appendix S of Chapter 77 of the City of Galesburg Code of Ordinances
shall be, and is hereby amended by adding the following language:
■ Hackberry Road, Monroe Street to 100 feet east
SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance
are, to the extent of such conflict, hereby repealed.
SECTION FOUR: This ordinance shall be in full force and effect following its passage,
approval and publication as required by law.
Approved this day of , 2023, by roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
Peter Schwartzman, Mayor
ATTEST:
Kelli R. Bennewitz, City Clerk
CITY OF GALESBURG
Operating Under Council -Manager Government Since 1957
Parking Restriction Exhibit
150 75
Back to Agenda
N
WE
■ Feet +
150 s
Lines
Proposed
Parking
Restriction
The determination of fitness of use of this map is solely the responsiblty of the user
The user must bear responsibility for the appropriate use of the information with respect to possbleerrors, original map scale, City Of Gales bU burg 16:55 27/N OV/2023
collection methodology, currency of data and other conditions specific to certah data.
Back to Agenda
23-3045
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 18, 2023
AGENDA ITEM: Bids for a bridge replacement at Bunker Links Golf Course.
SUMMARY RECOMMENDATION: The City Manager, Director of Parks and Recreation, City
Engineer and Purchasing Agent recommend approval of a bid in the amount of $80,000 from
Sinacola, LLC for replacement of a bridge at Bunker Links Golf Course.
BACKGROUND: An existing wooden bridge on hole 15 at Bunker Links Golf Course is in poor
condition and in need of replacement. The existing foundations under the bridge have moved
overtime causing the bridge to sink and the existing wood structure is deteriorating. This contract
includes removal of the existing bridge and foundations and replacement with a new
prefabricated fiberglass bridge on helical pile foundations that is designed for use on golf courses.
The prefabricated bridge requires no maintenance and is designed to have a service life of more
than 50 years.
The project was advertised in the Register Mail and on the City's website. Thirteen (13) bid
proposals were sent out to contractors that perform this type of work and three (3) bids were
received. The low bidder was Sinacola, LLC from Oak Harbor, Ohio. Sinacola, LLC has prior
experience installing similar prefabricated bridges on helical piles. The bids for this project were
not within the amount originally budgeted for the work. However, City staff researched different
options and estimated costs for the replacement of the bridge and identified this bridge and
foundation option as the most economical. City staff recommend approval of the bid in the
amount of $80,000 from Sinacola, LLC. It is anticipated that the work will start this winter and be
completed by March 15, 2024.
BUDGET IMPACT: There are sufficient funds available in the Golf Course fund (Fund 19-1920) for
this work in the 2023 budget.
SUPPORTING DOCUMENTS:
1. Vendors contacted
2. Bid tabulation
3. Bridge rendering
VENDORS CONTACTED:
Gunther Construction Co., Galesburg, IL
Brandt Construction, Milan, IL
Laverdiere Construction, Macomb, IL
Illinois Civil Contractors, Inc., East Peoria, IL
Hein Construction Co., Galesburg, IL
Prepared by: AJG Page 1 of 2
Back to Agenda
Otto Baum Co., Morton IL
County Contractors, Inc., Quincy, IL
Miller & Son Construction, Mackinaw, IL
Stark Excavating, Bloomington, IL
Phoenix Corporation, Port Byron, IL
Fischer Excavating Inc., Freeport, IL
Miller Trucking & Excavating, Silvis, IL
Sinacola, LLC, Oak Harbor, OH
Prepared by: AJG Page 2 of 2
Back to Agenda
CITY OF GALESBURG
Purchasing
Operating Under Council- Manager Government Since 1957
Bunker Links Hole 15 Bridge Replacement
Section: 23-01502-50-BR
Bid Date: 12/6/2023
ATTENDED BY: Miller/Gavin/Miles/Varner
BIDDER NAME:
BIDDER ADDRESS:
CITY/STATE/ZIP:
BID SECURITY:
Sinacola, LLC
3915 N. State Route 2
Oak Harbor, OH 43449
Guaranty Check
Miller Trucking & Excavating
3303 John Deere Road
Silvis, IL 61282
Bid Bond
Brandt Construction Co
700 4th Street West
Milan, IL 61264
Bid Bond
CITY
UNIT
ITEM
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
1
LSUM
PREFABRICATEDBRIDGE
$
35,000.00
$ 35,000.00
$ 50,500.00
$ 50,500.00
$ 56,500.00
$
56,500.00
1
LSUM
HELICALPILES
$
6,000.00
$ 6,000.00
$ 15,000.00
$ 15,000.00
$ 12,500.00
$
12,500.00
1
LSUM
REMOVAL OF EXIST STRUCTURE
$
9,000.00
$ 9,000.00
$ 7,500.00
$ 7,500.00
$ 6,500.00
$
6,500.00
1
LSUM
CONSTRUCTION LAYOUT
$
1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 3,000.00
$
3,000.00
1
LSUM
MOBILIZATION
$
7,000.00
$ 7,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$
10,000.00
1
LSUM
IBRIDGE INSTALLATION
$
16,000.00
$ 16,000.00
$ 9,500.00
$ 9,500.00
$ 7,500.00
$
7,500.00
1
LSUM
HELICAL PILE DESIGN
$
5,500.00
$ 5,500.00
$ 3,500.00
$ 3,500.00
$ 8,500.00
$
8,500.00
TOTAL COST $ 80,000.00 $ 97,500.00 Is 104,500.00
A BRIDGE RENDERING
SCALE: NTS
*NOTE:
BUYER'S OPTION FOR LOGO ON BRIDGE DECK
BUNKER LINKS
G 0 L F C O U R S E
CLIENT
BUNKER LINKS
GOLF COURSE
SITE
3535 Lincoln Park Drive,
Galesburg, IL 61401
LOCATION ON SITE
SPECIFICATION
TYPE WOODY
SIZE 7' X 34'
FINISH WEATHERED WOOD
GUARD RAIL CURB
ULL
4,000 LBS
ISSUE.
02 PRELIMINARY ENGINEERING
DRAWING
BRIDGE RENDERING
W/ LOGO
DATE 08 AUG. 2023 SHEET.
SCALE NTS
DRAWN BY CLC R.01
FILE" 23-096-TP1-7X34WCa
BRIDGES
1 SE OCEAN BLED.. STUART. FL 3 94 USA
PO BO% 235. 11-3W EARL GREY DRIWE
KANATA, ON KZT 1C1
PHONE: 1- 18 14 277
EMAIL: IN FO@LIN KSBRIDG ES.COM
W W W.LINKSBRIDGES COM
Back to Agenda
23-3046
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 18, 2023
AGENDA ITEM: Purchase and installation of playground equipment at Dale Kelley Tot Lot Park.
SUMMARY RECOMMENDATION: The City Manager, Director of Parks and Recreation, and
Purchasing Agent recommend approving the bid for purchase and installation of playground
equipment in the amount of $36,443.00 from Team REIL, Inc.
BACKGROUND: Dale Kelley Tot Lot Park needs an upgrade for new playground equipment.
There is currently a slide and swing set, which are both outdated and need to be replaced with
new, modern ADA compliant equipment to meet current playground equipment standards. Over
the past year, other improvements have been made to Dale Kelley Park including the removal of
concrete pads as well as the removal and replacement of trees. A row of trees was planted at
the back of the lot in the spring, and additional trees were planted in the park in the fall. A new
fence was installed to assist with the safety of children utilizing the park, which is also
aesthetically pleasing for the neighborhood.
A cost proposal request was drafted with minimum specifications for the playground to include
a free-standing swing set with a minimum of four swings and a spiral slide. The request allowed
the proposer to add additional equipment as the budget for the project allowed. Proposal
requests were advertised in the Register Mail, posted to the City website, and emailed to known
playground equipment vendors.
Two vendors responded to this request, All Inclusive Rec and Team REIL, Inc. Team REIL, Inc.
submitted the lowest and best cost proposal meeting specifications in the amount of $36,443.00.
Team REIL, Inc.'s proposal incorporates an arch swing set with an inclusive swing, generation
swing, belt swing and a tot swing for flexibility and inclusion, as well as a typhoon slide with steps.
Additional equipment incorporated into the proposal was a saddle seat angled post and an
intersection climber. The purchase and installation of fiber wood safety surface and a playground
border, as well as the installation of playground equipment are also items included in the
proposal.
City staff recommend approval of this project using Team REIL, Inc.
BUDGET IMPACT: Sufficient funds are budgeted in the planning fund (054) for the playground
and equipment purchase and installation. The city will also utilize the donation of $6,000.00
provided by the Rotary Club to help fund the purchase of the swing set for the playground.
SUPPORTING DOCUMENTS:
1. Team REIL, Inc. Quote
2. Playground Equipment Pictures
Prepared by: EAV Page 1 of 2
,.gt. 199I
Team RE/L /nc.
SALES • SERVICE • CONSTRUCTION
9-888-GET-REIL • WWW.GETREILCOM
17421 Marengo Rd. Union, IL 60180
Ph:888-GET-REIL Fax:815-923-4303
To:
City of Galesburg
55 West Topkins Street
Galesburg, IL 61401
Contact: Tifani Miller
Phone: (309) 345-3678
Fax: (309) 345-3609
Email: tmiller@ci.galesburg.il.us
Notes: Option 1
Back to Agenda
EQUIPMENT QUOTATIUN
Quote No Quote Date
tk 167963 12/4/2023
Salesperson
Shelton Tim
ite Location:
Scope of Work
Miracle Equipment Supply, Playground Mulch, with
Installation
Description
Qty
Rate/Unit
Amount
Miracle _3.5" Arch Swing Set with 1 Inclusive Swing, 1 Generation Swing, 1 Belt Swing, & 1
1.00
7,438.00
7,438.00
Tot Swing
Miracle_#65748_360 Typhoon Slide W/Steps
1.00
8,256.00
8,256.00
Miracle_#9451—Saddle Seat Angled Post
1.00
969.00
969.00
Miracle #467 Intersection Climber
1.00
4,410.00
4,410.00
Miracle Freight Charges
1.00
1,437.00
1,437.00
Fibar Wood Safety Surface
90.00
25.00
2,250.00
Fibar Freight Charges
1.00
550.00
550.00
Installation of Playground Equipment
1.00
7,128.00
7,128.00
Site Work_Excavation_Spoils Stay Onsite
1.00
2,500.00
2,500.00
Sales Discount
1.00
-3,050.00
-3,050.00
Labor and Material Payment Bond
1.00
1,750.00
1,750.00
Alternate Option_APS_(52) Playground Borders with Freight & Installation $2,805.00
Back to Agenda
".gt. 199.1
Team RE/L /nc.
SALES • SERVICE • CONSTRUCTION
1-888-GET-RE/L • WWW.GETRE/LCOM
17421 Marengo Rd. Union, IL 60180
Ph:888-GET-REIL Fax:815-923-4303
To:
City of Galesburg
55 West Topkins Street
Galesburg, IL 61401
Contact: Tifani Miller
Phone: (309) 345-3678
Fax: (309) 345-3609
Email: tmiller@ci.galesburg.il.us
Notes: Option 1
Description
EQUIPMENT QUOTATIUN
Quote No Quote Date
tk 167963 12/4/2023
Salesperson
Shelton Tim
ite Location:
Scope of Work
Miracle Equipment Supply, Playground Mulch, with
Installation
Qty Rate/Unit Amount
Subtotal:
Sales Tax (If Applicable)
Quote Total: $
Due to the volatile manufacturing market, the above equipment prices are only vaild for 7 days
Lead Times are now extended due to manufacturing delays
Unless otherwise specified the above prices do not include installation or Sales Tax.
33,638.00
0.00
33,638.00
TERMS: For those who have established credit with us
Terms are full payment within 30 days, no retainage, from the date of shipment. Should payment not be received within 30 days, we agree to
pay 1 112% per month interest on the unpaid balance.
For those who do not have established credit at time of order,
Orders under $3,000 require payment in full at time of order, all other orders will be 50% down payment with order and balance prior to
ild the payment not be received within the above terms, we agree to pay all attorneys' fees and other collection costs, which the seller
incur to insure that this account, including any accrued interest is collected in full.
Accepted by:
Back to Agenda
ti
.. alAl
Back to Agenda
23-3047
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 18, 2023
AGENDA ITEM: Purchase of two 11 ft rotary mowers.
SUMMARY RECOMMENDATION: The City Manager, Park and Recreation Director, Park
Superintendent, Garage Superintendent and Purchasing Agent recommend the City Council
approve the bids including trades from MTI Distributing Inc (Berkeley, MO) in the amount
$185,140.68 for the purchase of an 11 ft rotary mower and an 11 ft rotary mower with a cab to
be utilized by the Parks and Recreation Division.
BACKGROUND: The Parks and Recreation Division currently utilizes a 2018 and 2019 John Deere
1600 Wide Area Mower as a part of their everyday operations. These mowers are essentially
used to maintain all of the baseball and softball fields located in Galesburg. These units have
needed numerous repairs including emission and electronic component related repairs over the
past five years. The mowers are diagnosed and repaired at a John Deere dealership as the
software used to determine the fault codes remains proprietary to John Deere. This leads to
excessive, unavoidable downtime causing major delays during the busy mowing season.
The warranty for each of the mowers provided coverage for a two-year period and multiple
repairs were completed during that time. During the three years following the warranty period,
the continuous need for repairs has cost the city approximately $48,000 for both units.
Formal bid documents were developed for the purchase of each 11 ft rotary mower. In addition
to being advertised in the local paper, the two bid requests were made available on the city
website and provided to known commercial mower vendors. Two bids were received for each
request from Martin Tractor and MTI Distributing Inc. The bids submitted were outside of the
estimated budget for the purchase. Martin Tractor provided the lowest bid by offering the same
make and model of mower the city currently utilizes in its operations, a John Deere 1600 Wide
Area Mower. The Park Superintendent contacted the vendor to determine if John Deere recently
made changes to the emissions or electronic components to correct the issues causing the need
for extensive repairs and was told there have been no changes made to the newer models.
Consequently, the John Deere mowers offered by Martin Tractor may eventually begin costing
the city the same amount of money on similar repairs once the warranty expires.
MTI Distributing Inc offered both a Toro Groundsmaster 4000-D and a Toro Groundsmaster 4010-
D (with cab) for a combined total of $185,140.68 including trades. While Martin Tractor proved
to be the lowest bidder submitting bids for a combined total of $117,489.96 including trades; the
cost difference from the bid provided by MTI Distributing is nearly as much as the repair costs
the city has incurred on the current John Deere mowers.
Prepared by TDM Page 1 of 2
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The Park and Recreation Division is familiar with Toro brand mowers. The mowers traded during
the purchase of the current John Deere mowers are the same make and model as the current
Toro mowers offered by MTI Distributing Inc. The mowers were simply traded due to the units
being past their useful life, not due to costly repairs. The Park Superintendent called the Toro
vendor to verify no changes have been made to the current make and model to ensure the city
is receiving essentially the same units as previously owned.
City staff thoroughly reviewed the bids and determined MTI Distributing Inc met the necessary
bid requirements and will be most advantageous for the city. City staff recommend approval of
these purchases.
BUDGET IMPACT: There are sufficient funds in the Vehicle Replacement Fund (58).
SUPPORTING DOCUMENTS:
1. Bid Tabulations
Prepared by TDM Page 2 of 2
Back to Agenda
CITY OF GALESBURG
Finance Department
Bid Tabulation -11 ft Rotary Mower #525
11/8/2023
Attended by: T.Miller/D.Miles/E.Heiden
Company
Martin Tractor
MTI Distributing Inc
City State
Galesburg, IL
Berkeley, MO
Cost of New 11 ft Rotary Mower
$ 63,109.07
$ 88,772.00
Less Trade: 2018 JD 1600 Wide Area Mower Unit #25
$ (10,000.00)
$ (7,000.00)
Net Cost to City:
$ 53,109.07
$ 81,772.00
Brand & Model of Unit Offered:
John Deere 1600 Wide Area Mower
Toro Groundsmaster 4000-D, Model #30609
Delivery Date:
May 2024
Within 6 months ARO
***Bids are currently under review by city staff
Back to Agenda
CITY OF GALESBURG
Finance Department
Bid Tabulation -11 ft Rotary Mower w/Cab #522
11/8/2023
Attended by: T.Miller/D.Miles/E.Heiden
Company
Martin Tractor
MTI Distributing Inc
City State
Galesburg, IL
Berkeley, MO
Cost of New 11 ft Rotary Mower w/Cab
$ 76,380.89
$ 109,368.68
Less Trade: 2019 JD 1600 Wide Area Mower Unit
#522
$ (12,000.00)
$ (6,000.00)
Net Cost to City:
$ 64,380.89
$ 103,368.68
Brand & Model of Unit Offered:
John Deere 1600 Wide Area Mower
Toro Groundsmaster 4010-D, Model #30636
Delivery Date:
May 2024
Within 6 months ARO
***Bids are currently under review by city staff
Back to Agenda
23-3048
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 18, 2023
AGENDA ITEM: Reject all bids for the purchase of an 11 ft rotary mower.
SUMMARY RECOMMENDATION: The City Manager, Park and Recreation Director, Park
Superintendent, Garage Superintendent and Purchasing Agent recommend the City Council
reject all bids for the purchase of an 11 ft rotary mower including a leaf mulching kit for the Golf
Division.
BACKGROUND: The Golf Division currently utilizes a 2019 John Deere 1600 Wide Area Mower
as a part of their everyday operations. This unit, along with two other 11 ft rotary mowers utilized
by the Parks and Recreation Division, has needed numerous repairs including emission and
electronic component related repairs over the past five years. The mowers are diagnosed and
repaired at the local John Deere dealership as the software used to determine the fault codes
remains proprietary to John Deere. This leads to excessive, unavoidable downtime causing major
delays during the busy mowing season.
The warranty for each of the mowers provided coverage for a two-year period and multiple
repairs were completed during that time. During the three years following the warranty period,
the continuous need for repairs has cost the city approximately $51,000 for all three units. Of
that amount, the Golf Division's mower had the least number of repairs costing the city
approximately $3,300.
Formal bid documents were developed for the purchase of an 11 ft rotary mower including a leaf
mulching kit. In addition to being advertised in the local paper, this bid request was made
available on the city website and provided to known commercial mower vendors. Two bids were
received as a result of this request from Martin Tractor and MTI Distributing Inc. Both bids
submitted were outside of the estimated budget for the purchase. Martin Tractor provided the
lowest bid by offering the same make and model of mower the city currently utilizes in its
operations, a John Deere 1600 Wide Area Mower. The Park Superintendent contacted the vendor
to determine if John Deere has made changes to the emissions or electronic components to
correct the issues causing the need for extensive repairs. City staff were told there have been no
changes made to the newer make and model and speculate the purchase of the John Deere
mower offered would eventually begin costing the city money in similar repairs once the
warranty expires.
Due to the bid prices submitted being outside of the estimated budget for this purchase and the
Golf Division's mower incurring the least amount of repair costs, city staff recommends rejection
of all bids for the Golf Division's unit. City staff will re-evaluate the need for a new wide area
mower for the Golf Division if the cost of repairs significantly increases or when the unit has
reached its useful life.
Prepared by TDM Page 1 of 2
Back to Agenda
BUDGET IMPACT: None.
SUPPORTING DOCUMENTS:
1. Bid Tabulation
Prepared by TDM Page 2 of 2
Back to Agenda
CITY OF GALESBURG
Finance Department
Bid Tabulation -11 ft Rotary Mower w/Leaf Mulching Kit #552
11/8/2023
Attended by: T.Miller/D.Miles/E.Heiden
Company
Martin Tractor
MTI Distributing Inc
City State
Galesburg, IL
Berkeley, MO
Cost of New 11 ft Rotary Mower w/Leaf Mulching Kit
$ 64,417.84
$ 92,411.48
Less Trade: 2019 JD 1600 Wide Area Mower Unit #552
$ (10,000.00)
$ (6,000.00)
Net Cost to City:
$ 54,417.84
$ 86,411.48
Brand & Model of Unit Offered:
John Deere 1600 Wide Area Mower
Toro Groundsmaster 4000-D, Model #30609
Delivery Date:
May 2024
Within 6 months ARO
***Bids are currently under review by city staff
Back to Agenda
TRAFFIC ADVISORY COMMITTEE
DECEMBER 2023 REPORT
MISSION: To provide technical recommendations for policy decisions by the City Council in
order to create safe, efficient, serviceable streets for residents, visitors, and public safety
operation
23-15> Reauest for an all-wav stop at Chamber Street and North Street (Ward 5. Ald. Acerra
• A request was made by a resident to make the intersection of Chambers Street and
North Street an all -way stop.
• The following criteria should be considered for a multi -way STOP sign installation:
o Five or more reported crashes in a 12-month period that are susceptible
to correction by a multi -way stop installation. Such crashes include right -
turn and left -turn collisions as well as right-angle collisions.
o Minimum volumes:
■ The vehicular volume entering the intersection from the major
street approaches (total of both approaches) averages at least 300
vehicles per hour for any 8 hours of an average day; and
■ The combined vehicular, pedestrian, and bicycle volume entering
the intersection from the minor street approaches (total of both
approaches) averages at least 200 units per hour for the same 8
hours, with an average delay to minor -street vehicular traffic of at
least 30 seconds per vehicle during the highest hour; but
■ If the 85th-percentile approach speed of the major -street traffic
exceeds 40 mph, the minimum vehicular volume warrants are 70
percent of the values provided in Items 1 and 2.
o Locations where a road user, after stopping, cannot see conflicting traffic
and is not able to negotiate the intersection unless conflicting cross traffic
is also required to stop.
• There were 8 total crashes in 2021, no crashes in 2022, and 3 crashes in 2023 at
the intersection. Of the 8 crashes in 2021, 7 could be susceptible to correction by
a multi -way stop installation. All 3 crashes in 2023 could be susceptible to
correction by a multi -way stop installation.
• During construction of the Bickerdyke Bridge, the traffic control was changed at the
intersection to stop traffic on North Street instead of Chambers Street to avoid
traffic backing up to the railroad crossing.
• In 2014, a parking restriction was put in place restricting parking in all directions
within 50 feet of the intersection.
• The combined ADT for Chambers Street is 3150 and the combined ADT for North
Street is 2200.
• The Committee discussed that while the crash count was high in 2021, the numbers
Back to Agenda
have come down significantly over the last two years. Also discussed was the fact
that the traffic control at the intersection was changed within the last 10 years to
make Chambers St. the through street after construction of the Bickerdyke Bridge
and the closing of North Street to the west. Changing the traffic control again may
confuse motorists and lead to more crashes in the short term. It was also discussed
that there does not appear to be a sight distance issue that could be contributing
to the crashes.
• However, due to the high crashes in 2021, it is recommended to monitor the
number of crashes in 2024. If there are five or more crashes in that time period
similar to 2021, TAC will review the item again and discuss recommending possible
changes.
Location Map
1_
.. - PPC'V{ CT - a.-
ro �
E NORTH STm
Recommendation: No changes at this time. Monitor crash reports in 2024.
Back to Agenda
23-16> Request to address speeding concerns on Chambers Street between North Street and
Losey Street (Ward 5, Ald. Acerra)
• A request was made by a resident to address speeding on Chambers Street
between North Street and Losey Street.
• Speed data was not yet available at the time of the TAC meeting. However, data
has since been received and the results are as follows:
o The 85t" percentile speed for both directions was 35 mph.
o Approximately 1000 of the 11,500 vehicles counted (8%) were traveling in
excess of 35 mph.
• The results of the speed study will be discussed and a recommendation will be
made at the January TAC meeting.
Location Map
Recommendation: Further study
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23-17> Request to address speeding concerns on N. Pleasant Ave. between Main Street and
North Street (Ward 6, Ald. Davis)
• A request was made by a resident to address speeding concerns on N. Pleasant
Ave. between Main Street and North Street.
• The speed limit on the street is 30 mph.
• Speed data was collected between 11/14/23 and 11/27/23. The results were as
follows:
o The 85t" percentile speed for both directions was 31 mph.
o Approximately 61 of the 1226 vehicles counted (3%) were traveling greater
than 35 mph.
• The Committee agreed that based on the data, speeding was not common. It is
recommended to increase police enforcement as staffing allows and place the
temporary radar feedback trailer on the street.
Location Map
■
Recommendation: Increase police enforcement as staffing allows and place the temporary
radar feedback trailer on the street.
Back to Agenda
23-4126
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 18, 2023
AGENDA ITEM: Revolving loan with Smokin Willies BBQ, LLC.
SUMMARY RECOMMENDATION: The KCAP Loan Review Committee met on December 6, 2023,
and recommended approval of a $62,400 revolving loan for a period of five years, amortized over
ten years with the first six months of payments being interest only, at 8.25%. The City Manager
and Director of Community Development concur with the Loan Review Committee's
recommendation.
BACKGROUND: City Council approved Resolution 19-19 on September 3, 2019 which established
guidelines for economic development incentives and Resolution 23-52 on September 2, 2023
which expanded the boundary for the Downtown Gap Loan program. The Downtown Gap Loan
program, which provides for loans up to $100,000 or 40% of the project cost whichever is less;
to be used for working capital, inventory, fixtures & furniture, machinery & equipment and build
out; shall create new full-time (or full time equivalent) jobs within two years of signed agreement;
owner must have a minimum of 10% owners' equity; owner must have a lender willing to finance
up to 50% of the project; must be within the geographic boundaries as approved by Resolution
23-52; the term and rate of the city loan shall match that of the lender up to 10 years.
Smokin Willies BBQ, LLC started as an event/catering business, which led to a food truck and then
to operating their business by renting kitchen space in two existing businesses. They are now
proposing to purchase and renovate 161 N. Cherry Street so they can operate their business from
a permanent location as a full restaurant. The loan will assist with the purchase of equipment
and working capital. They anticipate hiring eight part-time employees within the first two years.
The proposed loan meets the Downtown Gap Loan program guidelines, and the city will take a
second position on all business assets behind F&M bank, a junior mortgage on the applicants'
personal residential property, and an assignment of life insurance. This item is related to a TIF
and Fagade incentive that are also on the agenda for consideration.
BUDGET IMPACT: If approved, the $62,400 loan will be paid from CDBG Fund 25.
SUPPORTING DOCUMENTS:
1. Aerial —General Location
2. Correspondence from Knox County Area Partnership, with Loan Review Committee
recommendation
3. Loan Agreement
Prepared by: Gug Page 1 of 1
Community Development Department
Community Development Department
9910451
W 1B9 N -
smokin Willies BBQ, LLC
incentives for proposed renovations
60 ?0 0 60 120
1
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N
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5
F v dw
fr
95 75 T9 ginee�gD,,.. 161 N Cherry St
T&V Awl
-,-- -: The information 'included in this map is intended to be advisory only and is NOT designed or intended to be used as November 29, 2023
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Back to Agenda
AREA
KNOX COUNTY x j
o � _
AREA PARTNERSHIP
FOR ECONOMIC DEVELOPMENT r��04?►c1)V4 Q
Wednesday, December 61", 2023
Honorable Members of the Galesburg City Council,
200 E MAIN ST, STE 200
GALESBURG, IL 61401
309-343-1194
This letter is a formal recommendation for a proposed City of Galesburg Downtown Gap Loan to Smokin'
Willies, LLC. Smokin' Willies is requesting $62,400 in revolving loan financing as part of an overall
$290,600 project that will renovate 161 N Cherry St. This renovation would give Smokin' Willies a
permanent bricks and mortar location in the north part of Galesburg's downtown.
Smokin' Willies is owned and operated by Tania Gibbs and Wayland Cunningham and has been in business
since 2016. Smokin' Willies started as an event/catering business which then graduated to a food truck
and most recently has rented kitchens in two existing businesses. The expansion will not only give
Smokin' Willies a permanent full-time location, but it will allow the business to expand its offerings to
include a full bar, gaming and event center. The future hours at the new location will also expand, with
the restaurant being open Tuesday thru Sunday from 11:00AM to 10:OOPM. Renovations to the new
building are planned to start after the first of the year and will be completed by the Spring of 2024.
The lead lender for this project is F&M Bank, who will be providing $154,689 in primary financing. The full
sources and uses statement is as follows:
Sources and Uses:
Sources:
F&M Bank:
$154,689
53%
City of Galesburg RLF:
$62,400
21%
City TIF and Fagade programs:
$44,451
15%
Owner Equity:
$29,060
10%
Total:
$290,600
100%
Uses:
Real Estate Purchase: $140,000
Equipment and Working Capital $150,600
Total: $290,600
WWW.KNOXPARTNERSHI P.COM
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n a E a pA9�y
� Jo x
KNOX COUNTY x
o � _
AREA PARTNERSHIP
CIO
FOR ECONOMIC DEVELOPMENT �04?►c1)V4 Q
200 E MAIN ST, STE 200
GALESBURG, IL 61401
309-343-1194
The proposed loan meets all of the requirements of the City's Downtown Gap Loan program and requires
no waivers. Specifically, the borrowing amount will be supported by the creation of 8 new part-time jobs
(4 FTE) within the first two years of the loan. The City's loan does not exceed 40% of the total project
financing, even when adding in funding from TIF and the Fagade program. The City's loan will be
adequately collateralized by multiple junior blanket UCCs on Tania and Wayland's business assets and a
junior mortgage on their residential property. An assignment of life insurance for both Wayland and Tania
will be required as well. Lastly, the borrowers are injecting the required 10% of project costs as equity.
Funding for this loan will come from existing Community Development funds at the City.
The Knox County Area Partnership for Economic Development convened a meeting of our internal
Revolving Loan Fund Review Committee on December 6t", 2023 to review the proposed loan. The
Committee unanimously voted to recommend the approval of this loan to the Galesburg City Council with
an abstention from the participating lender. The proposed loan will have a term of 60 months, with a 120-
month amortization and the first six months of the loan will be interest -only to give the borrowers time to
complete renovations and open for business. The City's interest rate will match the participating lender's
rate of 8.25% fixed.
By design, KCAP's RLF Loan Review Committee consists of commercial bankers with years of lending
experience and credit analysis. We feel that this expertise gives an added level of safety to the City when
making lending decisions.
The KCAP Revolving Loan Fund Review Committee for this project consisted of:
- Lance Getting, Midwest Bank
- Steve Gugliotta, City of Galesburg
- Interim City Manager John Schlaf
- Zach Maher, First Mid Bank and Trust
- Mike Holloway, F&M Bank (abstained from voting)
In conclusion, the Committee felt that the risk profile for this request was appropriate for City
participation and that the request in whole conformed with the intent of the City's lending programs.
Sincerely,
Ken Springer, President
Knox County Area Partnership for Economic Development
VVVVVV.1KN0XPARTNERSHIP.COM
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CITY OR
GALESBURG
IN0104
REVOLVING LOAN PROGRAM
LOAN AGREEMENT
Between
CITY OF GALESBURG
and
SMOKIN WILLIES BBQ, LLC
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THIS REVOLVING LOAN AGREEMENT ("Agreement") is made as of the day of ,
202 , by and between the City of Galesburg ("Lender") and Smokin Willies BBO, LLC, an Illinois
Limited Liability Company ("Borrower").
WHEREAS, the Lender is interested in expanding its economic base with the primary emphasis on
creating jobs;
WHEREAS, the Borrower is interested in establishing a permanent brick and mortar location for
their business and expanding its employment base;
NOW, THEREFORE, the parties hereto do mutually agree as follows:
I. GENERAL DEFINITIONS
1.1 "Affiliate" shall mean any person which, directly and/or indirectly, owns or controls at least
twenty percent (20%) of the outstanding voting securities of Borrower or any Subsidiary, or
which is controlled by or is under common control with Borrower, or any stockholders or
partners of Borrower, or any Subsidiary. For the purpose of this definition, "control' means
the possession, directly or indirectly, or the power to direct or cause the direction of
management and policies, whether through the ownership of voting securities, by contract
or otherwise.
1.2 "Application" shall mean all materials submitted by Borrower to Lender in connection with
its request for financial assistance.
1.3 "Budget" shall mean the budget set forth on Exhibit B attached hereto and made a part
hereof, which budget reflects the manner in which Loan proceeds will be expended on the
Project.
1.4 "Collateral" shall mean all property of Borrower in which Lender has been granted alien or
security interest pursuant to the Security Documents.
1.5 "Default" shall mean the occurrence or existence of any one or more of the events
described in Section 6.1 of this Agreement.
1.6 "Default Rate" shall mean an Interest Rate of twelve percent (12%) per annum.
1.7 "Interest Rate" shall mean the rate of interest specified in the Note as the rate of interest
payable with respect to the outstanding principal amount of the Loan.
1.8 "Loan" shall mean the loan or loans made, or to be made, by Lender to Borrower under this
Agreement.
Page 2 of 12
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1.9 "Note" shall mean the promissory note of even date herewith evidencing the Loan
executed by Borrower payable to the order of Lender, the form of which is attached hereto as
Exhibit A and made a part hereof.
1.10 "Person" shall mean any individual, sole proprietorship, partnership, joint venture, trust,
unincorporated organization, association, corporation, institution, entity, party, or
government (whether national, federal, state, county, city, municipal or otherwise,
including, without limitation, any instrumentality, division, agency, body or department
thereof).
1.11 "Project" shall mean the project described on Exhibit B attached hereto and made a
part hereof, which project is to be financed in whole or part by Loan proceeds.
1.12 "Security Agreement" _shall mean the Security Agreement dated of even date herewith
pursuant to which Borrower has granted Lender a security interest in the Collateral.
1.13 "Security Documents" shall mean the Security Agreement and all agreements,
instruments, documents, financing statements, warehouse receipts, bills of lading, notices
of assignment of accounts, schedules of accounts assigned, mortgages, guarantees and
other written matter necessary or requested by Lender to perfect and maintain perfected
Lender's security interest in the Collateral or to secure repayment of the Loan.
1.14 "Subsidiary" shall mean any corporation of which more than fifty percent (50%) of the
outstanding capital stock having ordinary voting power to elect a majority of the board of
directors of such corporation is at the time, directly or indirectly, owned by Borrower
and/or one or more Subsidiaries of Borrower.
Any accounting terms used in this Agreement which are not specifically defined shall have
the meanings customarily given them in accordance with Generally Accepted Accounting
Principles.
II. THE LOAN
2.1 Agreement to Lend. Lender agrees on the terms and conditions set forth in this Agreement,
to lend to Borrower the sum of Sixty -Two Thousand Four Hundred Dollars - $62,400. The
Loan shall be evidenced by the Note and shall be repayable in accordance with the terms
thereof.
2.2 Term of Loan. The Loan shall be repaid in accordance with the terms of the "Note", Exhibit
A of this Loan Agreement.
III. CONDITIONS TO LOANS
Page 3 of 12
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The obligation of Lender to make advances with respect to the Loan is subject to the satisfaction of
the following conditions:
3.1 Representation and Warranties. On and as of the date each advance by Lender with
respect to the Loan is made, the representations and warranties set forth in Article IV shall
be true.
3.2 No Default. On and as of the date each advance by Lender with respect to the Loan is
made, no Default shall exist and be continuing.
3.3 Evidence of Other Financing. On or prior to the date of the initial advance with respect
to the Loan, the debt and equity financing of borrower related to project, as set forth on
Exhibit C attached hereto and made a part hereof, shall be in amount, form and substance
acceptable to Lender and Lender shall have received evidence satisfactory to it that Exhibit
C is true and correct.
3.4 Note. On or prior to the date of the initial advance with respect to the Loan, the Note
shall have been executed and delivered to Lender.
3.5 Collateral. On or prior to the date of the initial advance with respect to the Loan, the
Security Document shall have been executed and delivered to the Lender and Lender shall
be satisfied that its liens and security interests in the Collateral are perfected and subject
only to those prior liens or security interests set forth on Exhibit D attached hereto and
made a part hereof.
3.6 Corporate or Partnership Documents. On or prior to the date of the initial advance with
respect to the Loan, Lender shall have received a certified copy of the Borrower's Articles of
Incorporation and By -Laws or Partnership Certificate and Partnership Agreement, as the
case may be, evidence of Borrower's good standing and resolutions of the Board of
Directors of the Borrower or the general partner, as the case may be, authorizing the
borrowing under this Agreement and such additional supporting documents as Lender may
request.
3.7 Legal Matters. On or prior to the date of the initial advance with respect to the Loan, all
legal matters incident to this Agreement and the transactions contemplated hereby shall be
satisfactory to Lender.
IV. REPRESENTATIONS AND WARRANTIES
Borrower represents and warrants that:
Page 4 of 12
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4.1 Corporate or Partnership Existence and Power. Borrower is a corporation or partnership, as
the case may be, duly formed, validly existing and in good standing under the laws of
Illinois, is duly licensed and duly qualified as a foreign corporation or (If Borrower is not a
corporation or partnership, certain of the provisions of Articles III, IV and V are inapplicable,
all as described in Section 8.9) partnership, as the case may be, in good standing in all the
jurisdictions in which the character of the property owned or leased or the nature of the
business conducted by it requires such licensing or qualification and has all corporate or
partnership powers, as the case may be, and all material governmental licenses,
authorizations, consents and approvals required to carry on its business as now conducted.
4.2 Corporate or Partnership Authorization; Governmental Authorization. The execution,
delivery and performance by Borrower of this Agreement, the Note and the Security
Documents are within Borrower's corporate or partnership powers, have been duly
authorized by all necessary corporate or partnership action, require no action by or in
respect of, or filing with, any governmental body, agency or official and do not contravene
any provision of applicable law or regulation or of the Articles of Incorporation or By -Laws
or Partnership Agreement of Borrower, as the case may be.
4.3 Binding Effect. This Agreement, the Note and the Security Documents constitute
valid and binding agreements of Borrower.
4.4 Accuracy of Application. The Application is in all respects true and accurate except as
modified by Exhibit B and there are no omissions or otherfacts or circumstances which may
be material to the Project except as disclosed on the Application or on Exhibit B.
4.5 Collateral. Borrower has good title to and ownership of the Collateral, free and clear of all
liens, claims, security interests and encumbrances except those of Lender and those, if any,
described on Exhibit D.
4.6 Financials. The financial statements delivered to Lender pursuant to the Application
and Section 5.3 fully and accurately present the financial condition of Borrower. No
material adverse change in the condition, financial or otherwise, of Borrower has
occurred since the date of the financial statements most recently delivered to Lender.
4.7 No Default. Borrower is not, and will not be, as a result of the execution, delivery and
performance of this Agreement, in default in the performance, observation or fulfillment of
any covenant or obligation contained in any material agreement or other instrument to
which Borrower is a party.
4.8 Litigation. There are no actions or proceedings which are pending or, to the best of
Borrower's knowledge, threatened against Borrower or any other Person which might
result in any material adverse change in Borrower's operations, its assets or the collateral,
except as previously disclosed by Borrower and acknowledged by Lender.
Page 5 of 12
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4.9 ERISA. Borrower has received no notice to the effect that it is not in full compliance with
any of the requirements of the Employee Retirement Income Security Act of 1974, as
amended, ("ERISA") and the regulations promulgated thereunder and, to the best of its
knowledge there exists no event described in Section 4043 of ERISA, excluding subsections
4043(b) (2) and 4043(b) (3) thereof.
4.10 Taxes. Borrower has filed all federal, state and local tax returns and other reports, or has
been included in consolidated returns or reports filed by an Affiliate, which Borrower is
required by law to file and all charges that are due and payable have been paid.
4.11 Intellectual Property. To the best of Borrower's knowledge, Borrower has
appropriate licenses, patents, patent applications, copyrights, trademarks and trade
names to conduct its business, to undertake and complete the Project and to protect its
proprietary information.
4.12 Bribery. Neither Borrower nor, to the best of Borrower's knowledge, any of Borrower's
employees have been convicted of bribing or attempting to bribe an officer or employee of
the City of Galesburg, nor has the Borrower made an admission of guilt of such conduct
which is a matter of record.
V. COVENANTS AND CONTINUING AGREEMENTS
Borrower agrees that so long as any amount of the Loan remains unpaid:
5.1 Project. Borrower shall at all times perform the Project in accordance with the description
on Exhibit B and will use all proceeds of the Loan to finance the Project in accordance with
the Budget set forth on Exhibit B.
5.2 Audit. Borrower shall keep detailed records of the Project and the use of Loan proceeds.
5.3 Financial Statements. Borrower shall furnish to Lender: As soon as available, but not later
than 120 days after the end of each fiscal year of Borrower, a true and correct copy of
Borrower's federal income tax return for such yearjust ended, prepared by a tax preparer.
Furthermore, Borrower shall provide as often as requested by Lender, an unaudited
financial statement of Borrower as at the end of the quarter of Borrower's fiscal year then
elapsed, certified by Borrower's principal financial officer and prepared in accordance with
Generally Accepted Accounting Principles and fairly presenting the financial position and
results of all operations of Borrower for such quarter.
5.4 Corporate or Partnership Existence. Borrower shall do all things necessary to preserve and
keep in full force and effect it's corporate or partnership existence, as the case may be.
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5.5 Taxes, Etc. Borrower shall pay and discharge all taxes and governmental charges imposed
upon it and shall maintain such workmen's compensation insurance, unemployment
insurance, retirement benefits and health benefits as may be required by law.
5.6 Insurance. Borrower shall keep and maintain its property insured for its full insurable value
against loss or damage by fire, theft, explosion, sprinklers and all other hazards and risks
ordinarily insured against by other owners or users of such properties in similar businesses.
If Borrower's property is located in an area designated as a flood hazard area, Borrower
shall maintain federal flood insurance if such coverage is available. All insurance policies
shall be in form, substance and amount satisfactory to Lender, and shall contain an
endorsement showing loss payable to Lender, as its interest shall appear. Such
endorsement shall provide that the insurance companies shall give Lender at least 30 days
prior written notice before any such policy shall be altered or canceled and that no act or
default of Borrower or any other person shall affect the right of Lender to recover under
such policy in case of loss or damage. Borrower hereby directs all insurers under such
policies to pay all proceeds payable thereunder directly to Lender. From and after a
default, Borrower irrevocably makes, constitutes and appoints Lender as Borrower's
attorney (and agent -in -fact) for the purpose of making, settling or adjusting claims under
such policies, endorsing the name of Borrower on any check, draft, instrument or other
item of payment for the proceeds of such policies and for making all determinations and
decisions with respect to such policies. If Borrower shall fail to obtain or maintain any of
the policies required by this Section 5.6 or to pay any premium relating thereto, then
Lender, without waiving or releasing any obligation or default by Borrower hereunder, may
(but shall be under no obligation to do so) obtain and maintain such policies of insurance
and pay such premium and take any other action with respect thereto which Lender deems
advisable.
5.7 Maintenance of Assets. Borrower shall at all times maintain its assets and shall not assign,
sell, encumber, pledge or grant any lien or security interest in the Collateral
except for sales in the ordinary course of business and as otherwise expressly provided
for and consented to by Lender pursuant to this Agreement.
5.8 Corporate Reorganization. Borrower shall not, without Lender's prior written consent,
merge or consolidate with any Person, sell or distribute a substantial portion of its assets
or acquire capital stock or assets of any Person.
5.9 Capital Stock. Borrower shall not, without Lender's prior written consent, declare or
pay any dividend or distribution on its capital stock which would materially adversely
affect Borrower's ability to perform under the terms and conditions of this Agreement,
or redeem, retire or purchase its capital stock or make any payment or distribution on
account of its partnership interests, as the case may be, or make any material change in
its capital structure.
5.10 Interested Transactions. Borrower shall not enter into any transaction with
any Affiliate, officer, director, stockholder or partner of Borrower, as applicable,
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except in the ordinary course of and pursuant to the reasonable requirements of
Borrower's business and upon fair and reasonable terms which are fully
disclosed to Lender and are no less favorable to Borrower than
Borrower would obtain in a comparable arm's length transaction with a Person not an
Affiliate, officer, director, stockholder or partner of Borrower, as
applicable.
5.11 Loans to Certain Persons. Borrower shall not make any loans or other advances of
money (other than salary) to officers, directors, and individual stockholders of Borrower.
Further, Borrower shall obtain Lender's prior written consent when making loans to
partners or Affiliates of Borrower when said loan is made on terms and conditions less
favorable to Borrower than Borrower would obtain in an arm's length transaction with
a Person not an Affiliate or partner of Borrower, as applicable.
5.12 Compliance with Law. Borrower shall comply with all applicable state and federal law
and regulations promulgated thereunder. Borrower shall comply with all applicable laws
and regulations prohibiting discrimination on the basis of race, sex, religion, national origin,
age or disability, including but not limited to the Illinois Human Rights Act, as now or
hereafter amended, and the Equal Employment Opportunity Clause promulgated pursuant
thereto. Borrower shall also comply with all provisions identified in Exhibit E.
5.13 WIA Use. Borrower agrees to utilize the Workforce Investment Act where possible.
5.14 New Debt. Borrower agrees to not secure additional new debt without Lenders prior written
consent.
VI. DEFAULTS
6.1 Defaults. If one or more of the following events ("Defaults") shall have occurred and
be continuing:
(a) Borrower shall fail to pay within five (5) days of when due, any amount due under the
Note or other amount payable to Lender under this Agreement;
(b) Borrower shall fail to observe or perform any covenant, requirement, or agreement
contained in this Agreement, including the Exhibits hereto, for ten (10) days after
written notice thereof has been given to the Borrower by Lender;
(c) Any representation, warranty, certificate or statement made by Borrower in this
Agreement, including the Exhibits hereto, or in any certificate, report, financial
statement of other document delivered pursuant to this Agreement shall prove to have
been incorrect when made in any material respect;
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(d) A default shall occur with respect to any indebtedness of Borrower for Borrowed money
or with respect to any material agreement or instrument to which Borrower is a party;
(e) Borrower shall fail to observe or perform any covenant or agreement contained in any
Security Document or a default shall occur under any Security Document;
(f) Borrower shall commence a voluntary case or other proceeding seeking liquidation,
reorganization or other relief with respect to itself or its debts under any bankruptcy,
insolvency or other similar law now or hereafter in effect or seeking the appointment of
a trustee, receiver, liquidator, custodian or other similar official of it or any substantial
part of its property, or shall consent to any such relief or to the appointment of or
taking possession by any such official in an involuntary case or other proceeding
commenced against it, or shall make a general assignment for the benefit of creditors,
or shall fail generally to pay its debts as they become due, or shall take any corporate
action to authorize any of the foregoing;
(g) An involuntary case or other proceeding shall be commenced against Borrower seeking
liquidation, reorganization or other relief with respect to it or its debts under any
bankruptcy, insolvency or other similar law now or thereafter in effect or seeking the
appointment of a trustee, receiver, liquidator, custodian or other similar official of it or
any substantial part of its property, and such involuntary case or other proceedings
shall remain undismissed and unstayed for a period of 60 days; or an order for relief
shall be entered against Borrower under the federal bankruptcy laws as now or
hereafter in effect;
(h) There shall be entered against Borrower one or more judgements or decrees in excess
of $10,000 in the aggregate at anytime outstanding, excluding judgements or decrees
which have been vacated, discharged, stayed or bonded pending appeal within thirty
(30) days from entry thereof and judgements to the extent covered by insurance;
(i) Borrower ceases business operations in the Lender's community for any reason,
including, but not limited to, fire or other casualty for one hundred and eighty (180)
consecutive days;
(j) Borrower fails to create/retain jobs as identified in Exhibit B or meet the low and
moderate income benefit requirements;
(k) Borrower relocates the business outside of the corporate limits of the Lender's
community;
(1) Borrower sells the real property upon which the property is located at 161 N Cherry St,
Galesburg, IL 61401. Then, Lender may declare the Loan to be immediately due and
payable without presentment, demand, protest or other notice of any kind, all which
are hereby waived by Borrower.
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6.2 Remedies with Respect to Collateral. If a Default shall have occurred, Lender shall have
such rights with respect to the Collateral as are specified in the Security Documents.
6.3 Interest Upon Default. During such period as a Default shall have occurred and be
continuing, interest on the Loan shall accrue and be payable at Default Rate.
VII. REMEDIES & TERMINATION
7.1 Notice and Cure. Upon the occurrence of an Event of Default, the non -defaulting party shall
notify the defaulting party in writing of such Event of Default and material adverse impact it
has caused, whereupon the defaulting party shall have thirty (30) days from its receipt of
such notice to cure such Event of Default; provided, however, that if the Event of Default is
not reasonably capable of being cured within thirty (30) days, the defaulting party shall not
be deemed to be in default of its obligations hereunder so long as it begins to cure such
failure or violation within such thirty (30) day period and thereafter uses its best efforts to
pursue and implement a cure.
7.2 Remedies with Respect to Collateral. If a Default shall have occurred, Lender shall have such
rights with respect to the Collateral as are specified in the Security Documents.
7.3 Alternative Remedies. After the applicable cure period for any Event of Default by Borrower
has expired without cure, the Lender may, as an alternative to the rights specified in this
Loan Agreement, have the right to impose reasonable special conditions or restrictions
upon Borrower with respect to the defaulted obligation, with which Borrower shall comply,
including the following:
(a) Requiring additional, more detailed financial reports and monitoring;
(b) Requiring Borrower to obtain, at Borrower's expense, additional technical or
management assistance in substitution for any technical. or management services
failure which formed the basis of the default;
(c) Establishing additional prior approvals;
(d) Requiring Borrower, within a time period established by the Lender, to prepare a
revised plan for implementation; or
(e) Requiring Borrower to terminate defaulting Contractors.
7.4 Termination. If Borrower shall fail to cure any Event of Default upon notice and within the
time for cure provided for herein, the Lender may, by written notice to Borrower, terminate
this Agreement and may pursue such other rights and remedies as the Lender may be
entitled to at law or equity.
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VIII. MISCELLANEOUS
8.1 Notices. Notice required hereunder shall be in writing and shall be deemed to have been
validly served, given or delivered upon deposit in the United States mail, by registered mail,
return receipt requested, at the address set forth on the signature page hereof or to such
other address as each party may specify for itself by like notice.
8.2 General Indemnification. Borrower shall fully and completely indemnify, defend and hold
harmless Lender for all losses, costs, expenses (including attorneys' fees and expenses and
cost of settlement), damages, penalties, actions, judgements, suits or other liabilities, or
disbursement of any kind, which Lender may incur or which may be imposed upon or
asserted against Lender in any way relating to or arising out this Agreement or Borrower's
use of the proceeds of the Loan.
8.3 Right of Inspection; Reporting. Lender shall have the right of access, at all reasonable
hours, to Borrower's premises and books and records for purposes of inspection of the
Collateral and determining compliance with this Agreement. In addition to the reporting
specifically required hereunder, Borrower shall furnish to Lender such information as
Lender may reasonably request with respect to this Agreement or the Project.
8.4 Expenses. Borrower shall pay on demand all out-of-pocket expenses incurred by Lender in
connection with the perfection of Lender's rights in the Collateral (including recording and
filing fees, UCC lien searches, mortgage taxes, title insurance and survey costs and
documentary stamp and other taxes) and the enforcement of the rights of Lender in
connection with this Agreement or with the borrowings hereunder.
8.5 Survivals. All covenants, agreements, representations and warranties made herein and in
the certificates delivered pursuant hereto shall survive the making of the Loan herein
contemplated and shall continue in full force and effect so long as any portion of the Loan
shall be outstanding and unpaid.
8.6 No Waivers. No failure or delay by Lender in exercising any right, power or privilege
hereunder or under any Security Document shall operate as a waiver thereof nor shall any
single or partial exercise thereof preclude any other or further exercise thereof or the
exercise of any other right, power or privilege. The rights and remedies herein provided
shall be cumulative and not exclusive of any rights or remedies provided by law.
8.7 Severability. Wherever possible each provision of this Agreement shall be interpreted in
such manner as to be effective and valid under applicable law, such provision shall be
ineffective to the extent of such invalidity without invalidating the remaining provisions of
this Agreement.
8.8 Integration. This Agreement represents the full and complete agreement between the
parties with respect to the matters addressed herein and there are no oral agreements or
understandings between the parties.
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8.9 Borrower Not A Corporation or a Partnership. In the event that Borrower is not
organized as a corporation or a partnership, Sections 3.6, 4.1, 4.2 and 5.4 shall not apply to
Borrower, provided that Borrower represents and warrants that it possesses all material
governmental licenses, authorizations, consents and approvals required to carry on its
business as now conducted.
8.10 Illinois Law. This Agreement shall be construed in accordance with and governed by the law
of the State of Illinois.
8.11 Counterparts; Effectiveness. This Agreement may be signed in any number of counterparts,
each of which shall be an original, with the same effect as if the signatures thereto and
hereto were upon the same instrument.
8.12 Amendments. No modification of or waiver of any provision of this Agreement, the Note or
any of the Security Documents shall be effective unless the same shall be in writing and
signed by the parties hereto.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the day and
year first above written.
ATTEST:
Kelli R. Bennewitz, City Clerk
Smokin Willies BBQ, LLC
Tania Gibbs, Owner
Waylan Cunningham, Owner
CITY OF GALESBURG
By:
Page 12 of 12
Peter Schwartzman, Mayor
City Hall
55 West Tompkins Street
P.O. Box 1387
Galesburg, Illinois 61402-1387
Back to Agenda
EXHIBIT A
to Loan Agreement between
CITY OF GALESBURG
and
Smokin Willies BBQ, LLC
PROMISSORY NOTE
FOR VALUE RECEIVED, the undersigned, of Smokin Willies BBQ, LLC (the "Borrower"),
hereby unconditionally promises to pay to the order of the City of Galesburg (the "Lender"), the
principal sum of Sixty -Two Thousand Four Hundred Dollars ($62,400.00) or such lesser amount as
may have been advanced by Lender under the Loan Agreement dated of even date herewith
between Borrower and Lender, together with the interest on the unpaid principal balance thereof
at an interest rate per annum equal at all times to eight and twenty-five hundredths percent
(8.25%). In the event of a "Default" as defined in the Loan Agreement, Borrower shall pay interest
from the date of Default until payment in full of all principal and interest due on the loan or cure
satisfactory to Lender at a per annum rate of twelve percent (12%). Interest shall be computed on
the basis of a year of 360 days and actual days elapsed and shall be payable on the first day of each
calendar month for the immediately preceding month.
The principal indebtedness evidenced hereby shall be payable according to the following
schedule:
a) The first day of the loan shall commence on January 2, 2024,
b) The first payment on the loan shall be February 1, 2024,
c) For the first 6 months, payments will be interest only. The first payment (February 1,
2024) will be $423.12. The second through sixth payment will be $429.00.
d) For the seventh payment and on the same day of each month thereafter, through the
fifty-ninth payment, Borrower shall pay Lender a monthly installment of $791.39, with
all payments applied first to interest then to principal,
e) On the last day of the loan, being January 1, 2029, Borrower shall pay Lender a final
Payment of $39,592.28 or an installment in the amount necessary to repay the unpaid
principal amount of the loan and accrued interest made under the Loan Agreement in
full.
This Promissory Note may be prepaid in whole or in part at any time or from time to time
without fee or penalty. Both principal and interest are payable and prepayable in lawful money of
the United States of America to Lender at Galesburg, Illinois, in immediately available funds. All
advances made by Lender to Borrower under the Loan Agreement and all payments made on
account of principal and interest hereof shall be recorded by Lender on the books and records of
Lender.
The Promissory Note is issued pursuant to the Loan Agreement and is subject to the terms
thereof. Upon the happening of certain events described in the Loan Agreement, this Promissory
Note may be declared by Lender to be immediately due and payable.
Exhibit A — Page 1 of 2 pages
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Should the indebtedness represented by this Promissory Note or any part thereof be
collected at law or in equity or in bankruptcy, receivership or other court proceedings or this
Promissory Note is placed in the hands of attorneys for collection after Default, Borrower agrees to
pay, in addition to the principal and interest due and payable hereon, reasonable attorney's fees
and costs of collection.
Borrower and any endorser hereof hereby waive presentment for payment, notice of
dishonor, protest and notice of protest and other notices of every kind, and, to the fullest extent
permitted by law, all rights to plead any statute of limitations as a defense to any action hereunder.
No delay on the part of the holder hereof in exercising any rights hereunder shall operate as a
waiver of such rights.
This Promissory Note shall be governed by, and for all purposes construed in accordance
with, the laws of the State of Illinois.
Dated this day of , 202_.
Smokin Willies BBQ, LLC
0
Tania Gibbs, Owner
Waylan Cunningham, Owner
[Next Page is full Amortization Schedule]
Exhibit A — Page 2 of 2 pages
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12/12/2023 4:23:23 PM Page 1
Smokin Willies BBQ- Fund 25
Compound Period: Monthly
Nominal Annual Rate: 8.250
CASH FLOW DATA
Event Date Amount Number Period End Date
1 Loan 01/02/2024 62,400.00
2 Payment 02/01/2024 Interest Only
3 Payment 08/01/2024 791.39
4 Payment 01/01/2029 39,592.28
AMORTIZATION SCHEDULE - Normal Amortization
1
6 Monthly 07/01/2024
53 Monthly 12/01/2028
1
Date Payment Interest Principal Balance
Loan
01/02/2024
62,400.00
1
02/01/2024
423.12
423.12
0.00
62,400.00
2
03/01/2024
429.00
429.00
0.00
62,400.00
3
04/01/2024
429.00
429.00
0.00
62,400.00
4
05/01/2024
429.00
429.00
0.00
62,400.00
5
06/01/2024
429.00
429.00
0.00
62,400.00
6
07/01/2024
429.00
429.00
0.00
62,400.00
7
08/01/2024
791.39
429.00
362.39
62,037.61
8
09/01/2024
791.39
426.51
364.88
61,672.73
9
10/01/2024
791.39
424.00
367.39
61,305.34
10
11/01/2024
791.39
421.47
369.92
60,935.42
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12/12/2023 4:23:23 PM Page 2
11
12/01/2024
791.39
418.93
372.46
60,562.96
2024 Totals
6,525.07
4,688.03
1,837.04
12
01/01/2025
791.39
416.37
375.02
60,187.94
13
02/01/2025
791.39
413.79
377.60
59,810.34
14
03/01/2025
791.39
411.20
380.19
59,430.15
15
04/01/2025
791.39
408.58
382.81
59,047.34
16
05/01/2025
791.39
405.95
385.44
58,661.90
17
06/01/2025
791.39
403.30
388.09
58,273.81
18
07/01/2025
791.39
400.63
390.76
57,883.05
19
08/01/2025
791.39
397.95
393.44
57,489.61
20
09/01/2025
791.39
395.24
396.15
57,093.46
21
10/01/2025
791.39
392.52
398.87
56,694.59
22
11/01/2025
791.39
389.78
401.61
56,292.98
23
12/01/2025
791.39
387.01
404.38
55,888.60
2025 Totals
9,496.68
4,822.32
4,674.36
24
01/01/2026
791.39
384.23
407.16
55,481.44
25
02/01/2026
791.39
381.43
409.96
55,071.48
26
03/01/2026
791.39
378.62
412.77
54,658.71
27
04/01/2026
791.39
375.78
415.61
54,243.10
28
05/01/2026
791.39
372.92
418.47
53,824.63
29
06/01/2026
791.39
370.04
421.35
53,403.28
30
07/01/2026
791.39
367.15
424.24
52,979.04
31
08/01/2026
791.39
364.23
427.16
52,551.88
32
09/01/2026
791.39
361.29
430.10
52,121.78
33
10/01/2026
791.39
358.34
433.05
51,688.73
34
11/01/2026
791.39
355.36
436.03
51,252.70
35
12/01/2026
791.39
352.36
439.03
50,813.67
2026 Totals
9,496.68
4,421.75
5,074.93
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12/12/2023 4:23:23 PM Page 3
36
01/01/2027
791.39
349.34
442.05
37
02/01/2027
791.39
346.30
445.09
38
03/01/2027
791.39
343.24
448.15
39
04/01/2027
791.39
340.16
451.23
40
05/01/2027
791.39
337.06
454.33
41
06/01/2027
791.39
333.94
457.45
42
07/01/2027
791.39
330.79
460.60
43
08/01/2027
791.39
327.63
463.76
44
09/01/2027
791.39
324.44
466.95
45
10/01/2027
791.39
321.23
470.16
46
11/01/2027
791.39
318.00
473.39
47
12/01/2027
791.39
314.74
476.65
2027 Totals
9,496.68
3,986.87
5,509.81
48
01/01/2028
791.39
311.46
479.93
49
02/01/2028
791.39
308.16
483.23
50
03/01/2028
791.39
304.84
486.55
51
04/01/2028
791.39
301.50
489.89
52
05/01/2028
791.39
298.13
493.26
53
06/01/2028
791.39
294.74
496.65
54
07/01/2028
791.39
291.32
500.07
55
08/01/2028
791.39
287.89
503.50
56
09/01/2028
791.39
284.42
506.97
57
10/01/2028
791.39
280.94
510.45
58
11/01/2028
791.39
277.43
513.96
59
12/01/2028
791.39
273.90
517.49
2028 Totals
9,496.68
3,514.73
5,981.95
60
01/01/2029
39,592.28
270.37
39,321.91
50,371.62
49,926.53
49,478.38
49,027.15
48,572.82
48,115.37
47,654.77
47,191.01
46,724.06
46,253.90
45,780.51
45,303.86
44,823.93
44,340.70
43,854.15
43,364.26
42,871.00
42,374.35
41,874.28
41,370.78
40,863.81
40,353.36
39,839.40
39,321.91
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12/12/2023 4:23:23 PM Page 4
2029 Totals 39,592.28 270.37 39,321.91
Grand Totals 84,104.07 21,704.07 62,400.00
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12/12/2023 4:23:23 PM Page 5
Last interest amount increased by 0.03 due to rounding.
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EXHIBIT B
to Loan Agreement between
CITY of GALESBURG
and
Smokin Willies BBQ, LLC
Description of Project
The City of Galesburg has monies available in its Revolving Loan Fund to aid business within the
community. The City will loan monies from this fund to Smokin Willies BBQ, LLC to assist the
business in in purchasing working capital and inventory at 161 N Cherry Street to operate a
restaurant.
The uses of funds and the financing required for the project are provided in the "Project
Budget" below. The City's loan of $62,400 is being provided at three percent (8.25%) over a term
of ten (5) years, amortized overten (10) years and interest only paymentsthe first six months. The
project will result in the creation of 8 part-time (4 full time equivalent) jobs within 24 months of
the execution of the loan agreement.
Project Budget
USES OF FUNDS SOURCES OF FUNDS
Equipment & Working Capital $151,276 52% F&M Bank loan
$154,689.00
53%
Real Estate Purchase $140,000 48% Owner's Equity
$29,060.00
10%
City of Galesburg - (RLF)
$62,400.00
21%
City of Galesburg - (TIF)
$26,135.87
9%
City of Galesburg - (Fagade)
$18,991.39
7%
TOTAL USES
$291,276 100% TOTAL SOURCES
Exhibit B — Page 1 of 1 pages
$291,276 100%
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EXHIBIT C
to Loan Agreement between
CITY of GALESBURG
and
Smokin Willies BBQ, LLC
SOURCES OF FUNDS Interest Lien
Rate Term Amortized Position
F&M Bank loan
Owner's Equity
City of Galesburg - (RLF)
City of Galesburg - (TIF)
City of Galesburg - (Fagade)
Note
$154,689.00 53% 8.25 5 yrs 10 yrs 1st 1st 6 months interest only payments
$29,060.00 10%
$62,400.00 21% 8.25 5 yrs 10 yrs 2nd 1st 6 months interest only payments
$26,135.87 9%
$18,991.39 7%
TOTAL SOURCES $291,276 100%
Exhibit C — Page 1 of 1 pages
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EXHIBIT D
to Loan Agreement between
CITY of GALESBURG
and
Smokin Willies BBQ, LLC
OTHER LIENS, CLAIMS or ENCUMBRANCES AGAINST the COLLATERAL
F&M Bank:
• First mortgage on personal residential property at 203 S Timber St, Knoxville, IL 61448
• First position UCC-1 filing to the IL Secretary of the State for all business assets,
• First position on mortgage and assignment of rents for 161 N Cherry St, Galesburg, IL
61401
• Assignment of Life Insurance for both Tania Gibbs and Wayland Cunningham
The City of Galesburg will secure its loan through:
• Second position UCC-1 filing to the IL Secretary of the State for all business assets,
• Security Agreement for all business assets,
• Junior mortgage on personal residential property at 203 S Timber St, Knoxville, IL 61448
• Assignment of Life Insurance for both Tania Gibbs and Wayland Cunningham
List of Collateralized Items
All equipment of the Debtor, whether now owned or hereafter acquired, including but not limited
to all present and future machinery, vehicles, furniture, fixtures, manufacturing equipment, farm
machinery and equipment, office and recordkeeping equipment, parts and tools, and the good
described in any equipment schedule or list furnished to the Secured Party by the Debtor (but no
such schedule or list need be furnished in order for the security interest to be valid as to all of
Debtor's equipment).
Exhibit D — Page 1 of 1 pages
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EXHIBIT E
to Loan Agreement between
CITY of GALESBURG
and
Smokin Willies, LLC
AGREEMENT TO COMPLY WITH THE
ILLINOIS PREVAILING WAGE RATE ACT
hereby agree to the City of Galesburg, Knox County, Illinois, that all work under this project shall
comply with the Prevailing Wage Rate Act (Act) of the State of Illinois, Illinois Compiled Statutes, 1987,
Chapter 820, par. 130/31, et. seq, and as amended by Public Acts 86-799 and 86-693.
understand that all contractors and subcontractors will be required to follow the Act found at the
Illinois Department of Laborwebsite at https://Iabor.illinois.gov/laws-rules/conmed/prevailing-wage-
rates.html. Per the Act, contractors and subcontractors are required, among other things, to complete
and submit a "Certified Transcript of Payroll" (CTP) which includes:
1) an Affidavit —Weekly Statement of Compliance (Form IL452CM01 Cover Page)
2) a Payroll Record — Weekly report of payroll allotments for each employee (Form IL452CM01)
I agree that I will require the general contractor of the project to sign an affidavit with the City requiring
them to: a) comply with the Act b) submit any bids on the project to be quoted with IL Prevailing Wage
Rates for Knox County, IL, c) collect the weekly CTP's for itself and all subcontractors on the project, and
d) submit CTP's to the City no later than two weeks from end of a given pay period.
I also agree that if I or the general contractor fails to abide by the Act and meet the above requirements
for the project, the City will consider this as a condition of Default under any agreement by which the
funds were obtained for the project.
Funding Agreement: Loan
Project Name: Smokin Willies BBC, LLC
Business Location: 161 N Cherry Street, Galesburg IL 61401
Dated this day of 12023.
Authorized Signature: Printed Signature: Tania Gibbs, Owner
Authorized Signature:
Printed Signature: Wavlan Cunningham, Owner
Exhibit F — Page 1 of 1 pages
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SECURITY AGREEMENT
This Security Agreement between the City of Galesburg, an Illinois Municipal Corporation
("Lender") and Smokin Willies BBQ, LLC ("Borrower") is dated as of , 2023.
Lender and Borrower have entered into a Loan Agreement dated as of , 2023
("Loan Agreement"). Each capitalized term used herein shall have the meaning assigned in the
Loan Agreement unless otherwise defined herein.
(1) To secure the Loan (as defined in the Loan Agreement) and all of the Borrower's other
payment and performance obligations underthe Loan Agreement, Borrower herebygrantsto
Lender a continuing security interest in and to all of the property and interests in property of
Borrower identified below by a marking in the space applicable thereto, whether such
property is now owned or existing or hereafter acquired or arising and located at the
Galesburg project as described in Exhibit B of the Loan Agreement (hereinafter) termed the
"Collateral"):
X (i) The real estate property at: (203 S Timber St, Knoxville, IL 61448) to be secured with
a mortgage;
(ii) All accounts, contract rights, chattel paper, instruments and documents;
X (iii) All equipment and fixtures, including without limitations, furniture, machinery,
vehicles and trade fixtures, together with any and all accessories, parts and
appurtenances thereto, substitutions therefore and replacements thereof;
(iv) All chooses in action, causes of action and all other intangible personal property of
every kind and nature including, without limitation, corporate or other business
records, deposit accounts, inventions, designs, patents, patent applications,
trademarks, trade names, trade secrets, goodwill, copyrights, registrations, licenses,
franchises, tax refund claims and any letters of credit, guarantee claims, security
interests or other security held by or granted to Borrower;
(v) All inventory, goods, merchandise and other personal property, including without
limitation, goods in transit, wheresoever located, which are or may at anytime be
held for sale or lease, furnished under any contract of service or held as raw
materials, work in process, supplies or materials, used or consumed in Borrower's
business;
(vi) All insurance proceeds relating to any of the foregoing;
(vii) All books and records relating to any of the foregoing; and
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(vii) All accessions and additions to substitutions for, and replacements, products and
proceeds of any of the foregoing.
(2) Borrower shall make appropriate entries on its financial statements and books and
records disclosing Lender's security interest in the Collateral.
(3) At Lender's request, Borrower shall execute and/or deliver to Lender, at any time or
times hereafter, all Security Documents that Lender may reasonably request, in form and
substance acceptable to Lender and pay the costs of any recording or filing of the same.
Upon the occurrence of a Default, Borrower hereby irrevocably makes, constitutes and
appoints Lender (all Persons designed by Lender for that purpose) as Borrower's true and
lawful attorney (and agent -in -fact) to sign the name of Borrower on any of the Documents
to such a carbon, photographic, photostatic, or other reproduction of this Security
Agreement or of a financing statement is sufficient as a financing statement.
(4) Lender (by an of its officers, employees and/or agents) shall have the right, at any time
or times during Borrower's usual business hours, without prior notice, to inspect the
Collateral, all records related thereto (and to make extracts from such records) and the
premises upon which any of the Collateral is located, to discuss Borrower's affairs and
finances with any Person and to verify the amount, quality, quantity, value and condition
of, or any other matter relating to, the Collateral.
(5) Borrower's chief executive office, principal place of business and all other offices and
locations of the Collateral and books and records related thereto (including, without
limitation, computer programs, printouts and other computer materials and records
concerning the Collateral) are set forth on Exhibit A attached hereto and made a part
hereof. Borrower shall not remove its books and records or the Collateral from such
locations (except for removal of Inventory upon its sale) and shall not open any new offices
or relocate any of its books and records or the Collateral except within the continental
United States of America with at least thirty (30) days prior written notice thereof to
Lender.
(6) Borrower shall at all times keep the Collateral in good repair.
(7) Borrower shall not sell or dispose of any Collateral except for sales of inventory in the
ordinary course of its business.
(8) Borrower has not, during the preceding five years, been known as or used any other
corporate or fictitious name.
(9) Upon and after the occurrence of a Default, Lender shall have the following rights and
remedies:
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(i) All of the rights and remedies of a secured party under the Uniform Commercial
Code or other applicable law, all of which rights and remedies shall be cumulative,
and none exclusive to the extent permitted by law, in addition to any other rights
and remedies contained in the Loan Agreement or in this Security Agreement.
(ii) The right to (a) enter upon the premises of Borrower or any other place or places
where the Collateral is located and kept, without any obligations to pay rent to
Borrower, through self-help and without judicial process or first obtaining a final
judgement or giving Borrower notice and opportunity for a hearing on the validity
of a Lender's claim, and remove the Collateral from such premises and places to the
premises of Lender or any agent of Lender, for such time as Lender may require to
collect or liquidate the Collateral, and/or (b) require Borrower to deliver the
collateral to Lender at a place to be designed by Lender;
(iii) The right to (a) notify account debtors that accounts receivable have been assigned
to Lender and that Lender has a security interest therein and (b) direct such account
debtors to make all payments due from them to Borrower upon the accounts
receivable directly to Lender or to a lock box designed by Lender. Lender shall
promptly furnish Borrower with a copy of any such notice, in Lender's stationery, in
which event, Borrower shall co-sign such notice with Lender.
(iv) The right to sell or to otherwise dispose of all or any Collateral in its then condition,
or after any further manufacturing or processing thereof, at public or private sale or
sales, with such notice as provided in Section (10) below, in lots or in bulk, for cash
or any credit, all as Lender, in its sole discretion, may deem advisable. At any such
sale or sales of the Collateral, the Collateral need not be in view of those present
and attending the sale, nor at the same location at which the sale is being
conducted. Lender shall have the right to conduct such sales on Borrower's
premises or elsewhere and shall have the right to use such time or times as Lender
may see fit. Lender is hereby granted a license or other right to use, without
charge, Borrower's labels, patents, copyrights, rights of use of any name, trade
secrets, trade names, trademarks and advertising matter, or any property of a
similar nature, as it pertains to the Collateral, in advertising for sale and selling any
Collateral and Borrower's rights under all licenses and all franchise agreements shall
inure to Lender's benefit. Lender may purchase all or any part of the Collateral at
public or, if permitted by law, private sale and, in lieu of actual payment of such
purchase price, may setoff the amount of such price against the loan.
(10) Any notice required to be given by Lender of a sale, lease, other disposition of the
Collateral or any other intended action by Lender, which is deposited in the United States
mail, registered mail, return receipt requested, duly addressed to Borrower, at the address
set forth in the Loan Agreement, ten (10) days prior to such proposed action, shall
constitute commercially reasonable and fair notice thereof to Borrower.
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IN WITNESS WHEREOF, Borrower and Lender have cause this Security Agreement to be executed
as of the day and year first above written.
By:
By:
By:
Attest:
Tania Gibbs, as an individual
Waylan Cunningham, as an individual
City of Galesburg
Peter Schwartzman, Mayor
Kelli Bennewitz, City Clerk
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Smokin Willies BBQ, LLC
Address: 161 N Cherry St
Galesburg, IL 61401
Address: Galesburg City Hall
55 West Tompkins Street
Galesburg, Illinois 61402-1387
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EXHIBIT A
to Security Agreement between
CITY OF GALESBURG
and
Smokin Willies BBQ, LLC
Location of Collateral
Legal Description and Common address:
Su blots Six (6) and Seven (7) except the East Sixty (60) feet of said Sublots, in Block 12 in the City
of Galesburg, Knox County, Illinois, according to plat in Volume 53, page 179.
PROPERTY IDENTIFICATION NUMBER (PIN): 99-10-478-004
COMMONLY KNOWN AS: 161 N Cherry St
Smokin Willies BBQ, LLC N
CIommunity Development Department incentives for proposed renovations w+
comm�mtr oeeloumem uemro,w,c e� ra � ix. e
—qneenngoN
will., imp
261 N Cherry Sth
The information ncludetl in this map Is intended to be advisory only and is NOT designed or Intended to be used as November 29, 2023
a substitute for an accurate field survey, as performed by, Registered Land Surveyor, to determine precise property location
Description of Equipment:
All equipment of the Debtor, whether now owned or hereafter acquired, including but not limited
to all present and future machinery, vehicles, furniture, fixtures, manufacturing equipment, farm
machinery and equipment, office and recordkeeping equipment, parts and tools, and the good
described in any equipment schedule or list furnished to the Secured Party by the Debtor (but no
such schedule or list need be furnished in order for the security interest to be valid as to all of
Debtor's equipment).
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ASSIGNMENT OF LIFE INSURANCE
1. The Assignment:
In exchange for value received, associated with an RF loan dated ,
2023, by Tania Gibbs, Smokin Willies BBQ, LLC of 203 S Timber St, Knoxville, IL 61448,
assignor, assigns, transfers, and delivers to (name of the local government RF lender), of
(address of the local government), assignee, (his or her or its) successors or assigns, life
insurance policy no. issued by (name of the life insurance company), insurer,
and any supplementary contract issued in connection with it on the life of (name of the
proprietor, shareholder or key management member), of (address of the insured
individual), and all my rights, title, and interest except as provided in Section 3, subject to
all the terms and conditions of the above cited life insurance policy and to all superior
liens, if any, that insurer may have against the policy.
2. Rights of Assignee:
Assignor agrees that the following specific rights pass to assignee by virtue of this
agreement:
a. the sole right to collect from insurer and amount equal to the outstanding
principal balance and any accrued interest or penalty payments due on the
aforementioned RF loan from the net proceeds of the life insurance policy when
it becomes a claim by death or maturity;
b. the sole right to surrender the life insurance policy and receive the surrender value
at any time provided by the terms of the life insurance policy and at other times
as insurer may allow, and the full right to obtain one or more loans or advances
on the life insurance policy from insurer, these rights subject however, to the
provisions of Section 5a;
c. the sole right to collect and receive all distributions or shares of surplus, dividend
deposits, or additions to the life insurance policy now or subsequently made or
apportioned, and to exercise any and all options contained in the life insurance
policy; provided that unless and until assignee notifies insurer in writing to the
contrary, the distributions or shares of surplus, dividend deposits, and additions
will continue on the plan in force at the time of this assignment; and
d. the sole right to exercise all nonforfeiture rights permitted by the terms of the life
insurance policy or allowed by insurer and to receive all benefits and advantages.
3. Rights reserved by Assignor:
It is expressly agreed that so long as the life insurance policy has not been surrendered,
the following specific rights are reserved and excluded from this assignment and do not
pass to assignee:
a. the right to collect from insurer any disability benefit payable in cash that does
not reduce the amount of insurance;
b. the right to designate and change the beneficiary; and
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c. the right to elect and optional mode of settlement permitted by the policy or
allowed by insurer.
4. Indebtedness Secured:
This assignment of the previously described life insurance policy is made as collateral security for
any and all indebtedness of assignor to assignee, either now existing or that may subsequently
arise between assignor and assignee. Assignee agrees to apply any and all money received from
insurer to the satisfaction of the outstanding RF loan indebtedness, and to pay to assignor, (his
or her) legal representatives, heirs, or assigns, any balance remaining after payment of the RF
loan indebtedness existing at the time of payment.
S. Covenants of Assignee:
Assignee covenants that:
a. the assignee will not exercise either the right to surrender the policy or, except for the
purpose of paying premiums, the right to obtain policy loans from insurer, until there has
been default in any of the ten existing indebtedness secured by this assignment or a
failure to pay any premium when due, or until days after assignee has mailed to assignor,
at the address last supplied in writing to assignee, notice of intention to exercise the right,
with specific reference to this assignment; and
b. the assignee will, on request and without unreasonable delay, forward to insurer the
policy for endorsement of any designation or change of beneficiary or any election of an
optional mode of settlement.
6. Payment of Charges on Policy:
Assignor agrees to pay, and assignee will be under no obligation to pay, any premium, or the
principal of or interest on any loans or advances on the life insurance policy whether or not
obtained by assignee, or any other charges on the life insurance policy. However, any amounts
so paid by assignee will become a part of the indebtedness secured, will be due immediately, and
will draw interest at the rate of percent per year from date of payment.
Dated:
Dated:
Tania Gibbs, insured party
Peter Schwartzman, Mayor
Local government beneficiary
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ASSIGNMENT OF LIFE INSURANCE
1. The Assignment:
In exchange for value received, associated with an RF loan dated ,
2023, by Waylan Cunningham, Smokin Willies 1313Q, LLC of 203 S Timber St, Knoxville, IL
61448, assignor, assigns, transfers, and delivers to (name of the local government RF
lender), of (address of the local government), assignee, (his or her or its) successors or
assigns, life insurance policy no. issued by (name of the life insurance
company), insurer, and any supplementary contract issued in connection with it on the
life of (name of the proprietor, shareholder or key management member), of (address of
the insured individual), and all my rights, title, and interest except as provided in Section
3, subject to all the terms and conditions of the above cited life insurance policy and to
all superior liens, if any, that insurer may have against the policy.
2. Rights of Assignee:
Assignor agrees that the following specific rights pass to assignee by virtue of this
agreement:
a. the sole right to collect from insurer and amount equal to the outstanding
principal balance and any accrued interest or penalty payments due on the
aforementioned RF loan from the net proceeds of the life insurance policy when
it becomes a claim by death or maturity;
b. the sole right to surrender the life insurance policy and receive the surrender value
at any time provided by the terms of the life insurance policy and at other times
as insurer may allow, and the full right to obtain one or more loans or advances
on the life insurance policy from insurer, these rights subject however, to the
provisions of Section 5a;
c. the sole right to collect and receive all distributions or shares of surplus, dividend
deposits, or additions to the life insurance policy now or subsequently made or
apportioned, and to exercise any and all options contained in the life insurance
policy; provided that unless and until assignee notifies insurer in writing to the
contrary, the distributions or shares of surplus, dividend deposits, and additions
will continue on the plan in force at the time of this assignment; and
d. the sole right to exercise all nonforfeiture rights permitted by the terms of the life
insurance policy or allowed by insurer and to receive all benefits and advantages.
3. Rights reserved by Assignor:
It is expressly agreed that so long as the life insurance policy has not been surrendered,
the following specific rights are reserved and excluded from this assignment and do not
pass to assignee:
a. the right to collect from insurer any disability benefit payable in cash that does
not reduce the amount of insurance;
b. the right to designate and change the beneficiary; and
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c. the right to elect and optional mode of settlement permitted by the policy or
allowed by insurer.
4. Indebtedness Secured:
This assignment of the previously described life insurance policy is made as collateral security for
any and all indebtedness of assignor to assignee, either now existing or that may subsequently
arise between assignor and assignee. Assignee agrees to apply any and all money received from
insurer to the satisfaction of the outstanding RF loan indebtedness, and to pay to assignor, (his
or her) legal representatives, heirs, or assigns, any balance remaining after payment of the RF
loan indebtedness existing at the time of payment.
S. Covenants of Assignee:
Assignee covenants that:
a. the assignee will not exercise either the right to surrender the policy or, except for the
purpose of paying premiums, the right to obtain policy loans from insurer, until there has
been default in any of the ten existing indebtedness secured by this assignment or a
failure to pay any premium when due, or until days after assignee has mailed to assignor,
at the address last supplied in writing to assignee, notice of intention to exercise the right,
with specific reference to this assignment; and
b. the assignee will, on request and without unreasonable delay, forward to insurer the
policy for endorsement of any designation or change of beneficiary or any election of an
optional mode of settlement.
6. Payment of Charges on Policy:
Assignor agrees to pay, and assignee will be under no obligation to pay, any premium, or the
principal of or interest on any loans or advances on the life insurance policy whether or not
obtained by assignee, or any other charges on the life insurance policy. However, any amounts
so paid by assignee will become a part of the indebtedness secured, will be due immediately, and
will draw interest at the rate of percent per year from date of payment.
Dated:
Dated:
Waylan Cunningham, insured party
Peter Schwartzman, Mayor
Local government beneficiary
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Submitted by:
Kelli R. Bennewitz
City Clerk
City of Galesburg
Return to:
Kelli R. Bennewitz
City Clerk
City of Galesburg
P.O. Box 1387
Galesburg, IL 61401
MORTGAGE — 203 S Timber St, Knoxville, IL 61448
THIS MORTGAGE ("Mortgage") made as of the day of , 202 by Smokin
Willies BBC, LLC, an Illinois Limited Liability Company, an Illinois corporation (hereinafter
called "Mortgagor") to the City of Galesburg (hereinafter called ("Mortgagee"):
WITNESSETH:
WHEREAS, Mortgagor has executed and delivered to Mortgagee that certain Promissory Note,
of even date herewith, in an aggregate original principal amount of Sixty -Two Thousand Four
Hundred and no/100 dollars ($62,400) ("Note");
WHEREAS, as a condition to the extension of credit evidenced by the Note and the Loan
Agreement, Mortgagee has required that Mortgagor enter into this Mortgage and grant to
Mortgagee the liens and security interests referred to herein to secure the payment of the
principal amount evidenced by the Note together with interest thereon and other payment and
performance obligations related to this Mortgage (the aforesaid $62,400.00) of principal
indebtedness, plus interest and other payment and performance obligations being hereinafter
referred to collectively as the "Liabilities");
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WHEREAS, the Liabilities secured hereby shall not exceed $62,400.00 in addition to all accrued
interests and advances properly chargeable to Mortgagor;
NOW, THEREFORE, TO SECURE PAYMENT of the Liabilities and in consideration of One Dollar
($1.00) in hand paid, receipt whereof is hereby acknowledged, Mortgagor does hereby grant,
remise, release, alien, convey, mortgage and warrant to Mortgagee, its successors and assigns,
the following described real estate in Knox, County, Illinois.
See Exhibit A attached hereto and by this reference made a part hereof which real estate,
together with the property is hereinafter called the "premises".
TOGETHER WITH all right, title and interest, including the right of use or occupancy, which
Mortgagor may now have or hereafter acquire in and to: (a) any lands occupied by streets,
alleys, or public places adjoining said premises or in such streets, alleys or public places; (b) all
improvements, tenements, hereditaments, gas, oil, minerals, easements, fixtures and
appurtenances, and all other rights and privileges thereunto belonging or appertaining; (c) all
apparatus, machinery, equipment and appliances of Mortgagor used or useful for or in
connection with the maintenance and operation of said real estate or intended for the use or
convenience of tenants, other occupants, or patrons thereof; (d) all items of furniture,
furnishings, equipment, and personal property used or useful in the operation of said real
estate; and (e) all replacements and substitutions for the foregoing whether or not any of the
foregoing is or shall be on or attached to said real estate. It is mutually agreed, intended and
declared, that all of the aforesaid property owned by Mortgagor shall, so far as permitted by law,
be deemed to form a part and parcel of said real estate and for the purpose of this Mortgage to
be real estate and covered by this Mortgage. It is also agreed that if any of the property herein
mortgaged is of a nature so that a security interest therein can be perfected under the Uniform
Commercial Code, this instrument shall constitute a Security Agreement and Mortgagor agrees
to execute, deliver and file or refile any financing statement, continuation statement, or other
instruments Mortgagee may require from time to time to perfect or renew such security
interest under the Uniform Commercial Code.
As additional security for the Liabilities secured hereby, Mortgagor does hereby pledge and
assign to Mortgagee from and after the date hereof (including any period of redemption),
primarily and on a parity with said real estate, and not secondarily, all the rents, issues and
profits of the premises, and all rents, issues, profits, revenues, royalties, bonuses, rights and
benefits due, payable or accruing under any and all present and future leases, contracts or
other agreements relative to the ownership or occupancy of all or any portion of the premises
and does hereby transfer and assign to Mortgagee all such leases and agreements. Mortgagor
agrees to execute and deliver such assignments of leases or assignments of land purchase
contracts as Mortgagee may from time to time request. In the event of a default under the Loan
Agreement, Mortgagor hereby appoints Mortgagee as its true and lawful attorney -in -fact to
manage said property and collect the rents and other income, with full power to bring suit for
collection of said rents and possession of said property, giving and granting unto said Mortgagee
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and unto its agent or attorney full power and authority to do and perform all and every act and
thing whatsoever requisite and necessary to be done in the protection of the security hereby
conveyed; provided, however, that this power of attorney and assignment of rents shall not be
construed as an obligation upon said Mortgagee to make or cause to be made any repairs that
may be needful or necessary.
Nothing herein contained shall be construed as constituting the Mortgagee a mortgagee -in -
possession in the absence of the actual possession of the premises by the Mortgagee. In the
exercise of the powers herein granted to the Mortgagee, no liability shall be asserted or enforced
against the Mortgagee, all such liability being expressly waived and released by Mortgagor.
TO HAVE AND TO HOLD the premises, properties, rights and privileges hereby conveyed or
assigned, or intended so to be, unto Mortgagee, its successors and assigns, forever for the uses
and purposes herein set forth, Mortgagor hereby releases and waives all rights under and by
virtue of the Homestead Exemption Laws of the State of Illinois and Mortgagor hereby covenants
that, at the time of the ensealing and delivery of these presents, Mortgagor is well seized of
said real estate and premises in fee simple, and with full legal and equitable title to the
mortgaged property, with good right, full power and lawful authority to sell, assign, convey and
mortgage the same, an that it is free and clear of encumbrances, except as described on Exhibit
B attached hereto and made a part hereof, and that Mortgagor will forever defend the same
against all lawful claims.
1. Mortgagor agrees (a) not to. abandon the premises; (b) to keep the premises in good,
safe and insurable condition and repair and not to commit or suffer waste; (c) to retain
from impairing or diminishing the value of this Mortgage; and (d) neither to make nor to
permit structural or other substantial alterations in the buildings or any substantial
construction on the premises without the written consent of Mortgagee.
2. Mortgagor agrees to pay not later than the due date and before any penalty or
interest attaches, all general taxes and all special taxes, special assessments, water,
drainage and sewer charges and all other charges, of any kind whatsoever, ordinary or
extraordinary, which may be levied, assessed or imposed on or against the premises.
3. Mortgagor agrees that, if the United States or the State of Illinois or any of their
subdivisions having jurisdiction shall levy, assess, or charge any tax, assessment or
imposition upon this Mortgage or the credit or indebtedness secured hereby or the
interest of Mortgagee in the premises or upon Mortgagee by reason of or as holder of
any of the foregoing then Mortgagor shall pay (or reimburse Mortgagee for) such taxes,
assessments or impositions.
4. Mortgagor agrees to maintain in force at all times insurance coverage on the
premises as required by the Loan Agreement.
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5. Mortgagor agrees that it will comply with all laws, ordinances, acts, rules, regulations
and orders of any commission or officer (whether federal, state or local) exercising any
power of regulations or supervision over Mortgagor, or any part of the premises,
whether the same be directed to the repair thereof, manner of use thereof, structural
alternation of buildings located thereon, or otherwise.
6. Mortgagor agrees that, if the United States Government or any department, agency
or bureau thereof or the State of Illinois or any of its subdivisions shall at any time
require documentary stamps to be affixed to the Mortgage, Mortgagor will, upon
request, pay for such stamps in the required amount and deliver then to Mortgagee,
and Mortgagor agrees to indemnify Mortgagee against liability on account of such
documentary stamps, whether such liability arises before or after payment of the
liabilities and regardless whether this Mortgage shall have been released.
7. In the event Mortgagor fails to pay any real estate tax or required insurance premium
related to the premises when due, Mortgagor agrees to thereafter, at Mortgagee's
request, make monthly deposits in an interest -bearing account, which account shall be
pledged to Mortgagee, at a bank or similar financial institution acceptable to Mortgagee,
of an amount equal to the sum of 1112th of the annual general real estate taxes levied
on the premises and 1112th of the annual premium required to maintain insurance in
force on the premises in accordance with the provisions of this Mortgage.
8. If any building or other improvement now or hereafter erected on the premises shall
be destroyed or damaged by fire or any other cause, whether insured or uninsured,
Mortgagee shall have the right either to apply any insurance proceeds or other
recovery related to said loss to a reduction of the Liabilities or to require Mortgagor to
restore or rebuild such building or other improvement with materials and workmanship
of as good quality as existed before such damage and destruction to substantially their
former state, commencing the work of restoration or rebuilding as soon as possible and
proceeding diligently with it until completion. Plans and specifications for the restoration
as hereon required shall be submitted to Mortgagee prior to commencement of work
and shall be subject to reasonable approval of Mortgagee.
9. Mortgagor agrees to indemnify Mortgagee from all loss, damage and expense,
including reasonable attorneys' and paralegals' fees and expenses and the costs of any
settlement or judgement, incurred in connection with any suit or proceeding in or to
which Mortgagee may be made a party for the purpose of protecting the lien of this
Mortgage and all such fees, expenses and costs shall be additional Liabilities secured
hereby.
10. Mortgagor hereby assigns to Mortgagee, as additional security all awards of damage
resulting from condemnation proceedings or the taking of or injury to the premises for
public use, and Mortgagor agrees that the proceeds of all such awards shall be paid to
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Mortgagee and all of its expenses in connection with such proceedings, including
reasonable attorney's fees and expenses to the reduction of the Liabilities hereby
secured, and Mortgagee is hereby authorized, on behalf of and in the name of
Mortgagor, to execute and deliver valid acquittance for and to appeal from any such
award.
11. Mortgagor agrees that, from and after the occurrence of a default under this
Mortgage, Mortgagee may, but need not, make any payment or perform and act herein
before required of Mortgagor, in any form and manner deemed expedient after
reasonable inquiry into the validity thereof All money paid for any of the purposes
herein authorized and all other moneys advanced by Mortgagee to protect the premises
and the lien hereof shall be additional Liabilities secured hereby and shall become
immediately due and payable without notice and shall bear interest thereon at the
interest rate described in the Note ("Interest Rate") until paid to Mortgagee in full.
12. Mortgagee, or any person designated by Mortgagee in writing, shall have the right,
from time to time hereafter, to call at the premises (or at any other place where
information relating thereto is kept or located) during reasonable business hours and,
without hindrance or delay, to make such inspection and verification of the premises,
and the affairs, finances and business of Mortgagor in connection with the
circumstances, and to discuss the same with any agents or employees of Mortgagor.
13. A default shall be deemed to have occurred under this Mortgage ("default") upon
the occurrence of a "Default" under the Loan Agreement or upon Mortgagor's failure to
observe or perform any covenant or agreement contained in this Mortgage. If any such
default shall have occurred, then, to the extent permitted by applicable law, the
following provisions shall apply:
a) All sums secured hereby shall, at the option of Mortgagee, become immediately due
and payable without presentment, demand or further notice.
b) It shall be lawful for Mortgagee to (i) immediately see the premises either in whole
or in separate parcels, as prescribed by Illinois law, under power of sale, which power
is hereby granted to Mortgagee to the full extent permitted by Illinois law, and
thereupon, to make and execute to any purchaser(s) thereof deeds of conveyance
pursuant to applicable law or (ii) immediately foreclose this Mortgage by action. The
court in which any proceeding is pending for the purpose of foreclosure of this
Mortgage may, at once or at any time thereafter either before or after sale, without
notice and without required bond, and without regard to the solvency or insolvency
of any person liable for payment of the Liabilities secured hereby, and without regard
to the then value of the premises or the occupancy thereof as a homestead, appoint a
receiver (the provisions for the appointment of a receiver and assignment of rents
being an express condition upon which the loan hereby secured is made) for the
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benefit of Mortgagee, with power to collect the rents, issues and profits of the
premises, due and to become due, during such foreclosure suite and the full statutory
period of redemption notwithstanding any redemption. The receiver, out of such
rents, issues and profits when collected, may pay all or any part of the Liabilities or
other sums secured hereby or any deficiency decree entered in such foreclosure
proceedings.
c) Mortgagee shall, at its option, have the right, acting through its agents or attorneys,
to enter upon and take possession of the premises, to collect or receive all the rents,
issues and profits thereof and to manage and control the same, and to lease the same
or any part thereof, from time to time, and after deducting all reasonable expenses
incurred in the protection, care, maintenance, management and operation of the
premises, apply the remaining net income upon the Liabilities or other sums secured
hereby or upon any deficiency decree entered in any foreclosure proceedings.
14. In any foreclosure of this Mortgage by action, or any sale of the premises by
advertisement, there shall be allowed (and included in the decree for sale in the event of
a foreclosure by action), to be paid out of the rents or the proceeds of such foreclosure
proceeds of such foreclosure proceeding or sale:
a) all of the Liabilities and other sums secured hereby which then remain unpaid;
b) all other items advanced or paid by Mortgagee pursuant to this Mortgage, with
interest thereon at the Interest Rate from the date of advancement; and
c) all court costs, attorneys' and paralegals' fees and expenses, appraisers' fees,
advertising costs, notice expenses, expenditures for documentary an expert evidence,
and costs of procuring all abstracts of title, title searches and examinations, title
guarantees, title insurance policies and similar data with respect to title which
Mortgagee may deem necessary. All such expenses shall become additional Liabilities
secured hereby and immediately due and payable, with interest thereon at the
interest Rate, when paid or -incurred by Mortgagee in connection with any
proceedings, to which Mortgagee shall be a party, by reason of this Mortgage or any
indebtedness hereby secured or in connection with the preparations for the
commencement of any suit for the foreclosure, whether or not actually commenced,
or sale by advertisement.
15. In the event of a foreclosure of this Mortgage the Liability then due the Mortgagee shall
not be merged into any decree of foreclosure entered by the court, and Mortgagee may
concurrently or subsequently seek to foreclose one or more mortgages which also
secure said Liabilities.
16. Mortgagor agrees that, upon request of Mortgagee from time to time, it will execute,
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acknowledge and deliver all such additional instruments and further assurances of title
and will do or cause to be done all such further acts and things as may reasonably be
necessary to fully effectuate the intent of this Mortgage.
17. All notices, demands, consents requests, approvals, undertakings or other
instruments required or permitted to be given in connection with this Mortgage shall be
in writing and shall be sent by United States registered or certified mail, addressed as
follows:
if to Mortgagor: SMOKIN WILLIES BBQ, LLC
Il_1►1/_�e11:3:i►�_1►1�7L�1:��i%\'1�_1►[�1�1►1►11►[e17/_1►\I
203 S TIMBER STREET
KNOXVILLE, IL 61448
if to Mortgagee: City of Galesburg
55 West Tompkins Street
PO Box 1387
Galesburg, Illinois 61402-1387
Mortgagor or Mortgagee shall, from time to time have the right to specify as the proper
addressee and/or address for the purposes of this Mortgage any other address in the
United States upon giving ten (10) days' written notice thereof.
18. Mortgagor agrees that this Mortgage is to be construed and governed by the laws of
the State of Illinois. Wherever possible, each provision of this Mortgage shall be
interpreted in such manner as to be effective and valid under applicable law, but if any
provision of this Mortgage shall be prohibited by or invalid under applicable law, such
provision shall be ineffective to the extent of such prohibition or invalidity, without
invalidating the remainder of such provision or the remaining provision of this
Mortgage.
19. Upon full payment of all sums secured hereby or upon application on the liabilities of
the proceeds of any sale of the premises in accordance with the provisions of this
Mortgage, at the time and in the manner provided, this conveyance shall be null andvoid
and, upon demand therefore following such payment, a satisfaction of mortgage shall, in
due course, be provided by Mortgagee to Mortgagor.
20. This Mortgagee shall be binding upon the Mortgagor and upon the successors,
assigns and vendees of the Mortgagor and shall inure to the benefit of the Mortgagee's
successors and assigns.
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21. Mortgagor represents that it has been authorized to, and Mortgagor does hereby,
waive (to the full extent permitted under Illinois law) any and all statutory or equitable
rights of redemption from sale by advertisement or sale under any order or decree of
foreclosure of this Mortgage on behalf of Mortgagor and each and every person, except
decree or judgement creditors of Mortgagor, acquiring any interest in or title to the
premises subsequent to the date hereof
22. Mortgagor shall not permit any liens or security interests (including any mechanics'
or materialsmens' liens), other than those described on Exhibit 13 attached hereto and
those in favor of Mortgagee or an affiliate of Mortgagee, to remain filed or attached to
the premises for a period in excess of thirty (30) days without the written consent of
Mortgagee, and Mortgagor shall not sell, convey, refinance or otherwise dispose of all
or any part of the premises without the prior written consent of Mortgagee. If
Mortgagee may elect, by notice in writing to Mortgagor, to declare all of the Liabilities,
or any part thereof, and all other sums secured hereby to be and to become due and
payable immediately upon the giving of such notice.
23. This mortgage is junior to the prior liens identified in Exhibit B.
IN WITNESS WHEREOF, this instrument is executed as of the day and year first above written
by SMOKIN WILLIES BBQ, LLC on behalf of Mortgagor (and said person hereby represents that
he possessed full power and authority to execute this instrument).
THE MORTGAGOR HEREBY DECLARES AND ACKNOWLEDGES THAT THE MORTGAGOR HAS RECEWED,
WITHOUT CHARGE, A TRUE COPY OF THIS MORTGAGE.
SMOKIN WILLIES BBQ, LLC
By:
TANIA GIBBS
WITNESS:
0
WAYLAN CUNNINGHAM
WITNESS:
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STATE OF ILLINOIS )
SS
COUNTY OF KNOX) )
On this __day of , 202_, before me appeared TANIA GIBBS, who
being by me duly sworn, did say that he is owner of SMOKIN WILLIES BBQ, LLC and that said
instrument was signed by TANIA GIBBS.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the
County and State aforesaid, the day and year first above written.
Notary Public
My term expires:
STATE OF ILLINOIS )
SS
COUNTY OF KNOX) )
On this ___day of _1 202_1 before me appeared WAYLAN
CUNNINGHAM, who being by me duly sworn, did say that he is owner of SMOKIN WILLIES
1313Q, LLC and that said instrument was signed by WAYLAN CUNNINGHAM.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the
County and State aforesaid, the day and year first above written.
Notary Public
My term expires:
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EXHIBIT A
TO
MORTGAGE DATED .202
Legal Description and Common Address:
The South 15 feet of the West 60 feet of Lot 1 and also the North 42 feet of the West 60 feet of
Lot 2 in Block 5 in Hansford and Sanburn's Subdivision of Outlots in the Town, now City of
Knoxville, Knox County, Illinois.
COMMONLY KNOWN AS: 203 Timber St, Knoxville, IL
PROPERTY IDENTIFICATION NUMBER: 10-28-376-002
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EXHIBIT B
TO
MORTGAGE DATED 202
Liens, claims, and encumbrances:
First mortgage to F&M Bank in amount of $154,689.
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23-4127
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 18, 2023
AGENDA ITEM: Facade grant for Smokin Willies BBQ, LLC, 161 N Cherry Street.
SUMMARY RECOMMENDATION: The Facade Advisory Committee (FAC) met on December 5,
2023, and recommended approval of the facade assistance in an amount not to exceed
$18,991.39, or 50% of the actual final project costs, whichever is less.
BACKGROUND: Smokin Willies BBQ, LLC is proposing to purchase 161 N Cherry Street and
conduct renovations to open a permanent home for their business. Facade renovation includes
the installation of a sign face using the existing frame, exterior lighting for both security and
aesthetics and the installation of five new windows in front and three on the side to replace old
block and boarded up windows. It is anticipated at least eight part-time jobs will be created as a
result of this project.
If approved, the owner anticipates beginning work in February 2024 with an estimated
completion by October 2, 2024. The estimated total facade project cost is $37,982.78 and they
are eligible to request up to $18,991.39 through the facade grant program. The remaining funds
to complete the project will be paid by the owner through owners' equity, a bank loan, a Tax
Increment Financing incentive, and a City Downtown Revolving Loan.
BUDGET IMPACT: There are sufficient funds in TIF 4 (Fund 049).
SUPPORTING DOCUMENTS:
1. Aerial —general location
2. Facade Agreement
Prepared by: GUG Page 1 of 1
Community Development Department
Community Development Department
60
smokin Willies BBQ, LLC
incentives for proposed renovations
0 0 60 120
1
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. so
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N
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■ Feet 5
180
E�
V.
rs gineering D,�i,i .I i 161 N Cherry St
The information 'included in this map is intended to be advisory only and is NOT designed or intended to be used as November 29, 2023
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
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FACADE GRANT AGREEMENT
WITH
SMOKIN WILLIES BBQ, LLC
Sublots Six (6) and Seven (7) except the East Sixty (60) feet of said Sublots, in Block 12 in the
City of Galesburg, Knox County, Illinois, according to plat in Volume 53, page 179.
COMMONLY KNOWN AS: 161 N Cherry St, Galesburg, IL 61401
PROPERTY IDENTIFICATION NUMBER: 99-10-478-004
Submitted by:
Kelli Bennewitz
City Clerk
City of Galesburg
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Return to:
Kelli Bennewitz
City Clerk
City of Galesburg
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THIS AGREEMENT, entered into this 181h day of December, 2023, by and between the City of
Galesburg, an Illinois municipal corporation, hereinafter referred to as "City', whose address is 55 West
Tompkins Street, P.O. Box 1387, Galesburg, Illinois, 61401 and Smokin Willies BBQ, LLC (hereinafter
referred to as "Recipient"), whose address is 203 S Timber St, Knoxville, IL 61448.
WHEREAS, the City has established the Downtown Facade Redevelopment Program pursuant to
resolution 22-71 (hereinafter referred to as "Program"). The purpose of the Program is to encourage
architecturally appropriate improvements to commercial facades readily visible to the public, with the
goal of promoting the attraction and retention of business operations and enhance the interest in visiting
the downtown area, which will improve the overall economic condition of the City; and
WHEREAS, the objective of the Program is to provide a financing mechanism which will make
business improvements in the Downtown Area, which is a geographically defined area shown in the
Program, financially feasible or economically more viable than it would be without the benefit of this
Program, and that such inducements will help maintain and expand business activity and attract new
business investments which might otherwise not occur in the Downtown Area; and
WHEREAS, the Recipient has submitted the required documentation to request funds from the
Program, and the Facade Advisory Committee and the City have determined that the Project to be
undertaken by the Recipient fits the established criteria,
NOW, THEREFORE, in consideration of the foregoing and the mutual agreement and herein, the
City and the Recipient agree as follows:
SECTION 1: DEFINITIONS
A. Definition of Terms.
Certain terms used in this Agreement shall have the following meanings unless their content or
use clearly indicates otherwise.
"Agreement" means this document for development pursuant to the Downtown Facade
Redevelopment Program.
"City" means the City of Galesburg, Illinois.
"Construction Documents" means written, graphic and pictorial documents prepared or assembled
by an Illinois licensed design professional for describing the design, location and physical
characteristics of the Project necessary for obtaining construction permits.
"Estimated cost of the project" means the cost of the Project as estimated as of the date of this
Agreement and as reflected on Exhibit C attached hereto and made a part hereof.
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"Event of Default" means those occurrences, actions or lack of action which shall be construed to be
a breach of failure to perform pursuant to the terms of this Agreement as set forth in Section 12
of this Agreement.
"Facade" means the exterior of a building visible from a public street or alley.
"Grant" means the monies provided by the City to the Recipient to reimburse costs specified in
Section 7 herein.
"Program" means the Downtown Facade Redevelopment Grant Program pursuant to resolution 22-
71.
"Project" means the redevelopment of the Facade as described in Exhibit B.
"Property" means the parcel(s) in which the Project is taking place, as described in Exhibit A.
B. Construction of Words.
The words "hereof", "herein", "hereunder" and other words of similar import refer to this
Agreement as a whole.
Unless otherwise specified, references to Articles, Sections and other subdivisions of this
Agreement are to the designated Articles, Sections and other subdivisions of this Agreement as
originally executed.
The headings of this Agreement are for convenience of reference only and shall not define or limit
the provisions hereof.
C. Non -Limitation of City's Remedies.
Nothing contained herein shall in any way limit the remedies of the City pursuant to other sections
of this Agreement and pursuant to law and equity in the Event of Default.
SECTION 2: COVENANTS AND RESTRICTIONS
A. Non -Discrimination. The Recipient agrees for itself and its successors and assigns, and every successor
in interest to the Property, or any part thereof, that the Recipient and such successors and assigns,
shall not discriminate in violation of all applicable Federal, State or Local laws or regulations upon the
basis of race, color, religion, sex, age or national origin in the sale, lease or rental, or in the use or
occupancy of the Property or any improvements erected or to be erected thereon, or any part thereof.
B. Duration of Covenants. It is intended and agreed that the covenants provided in Section 2 shall remain
effective without any time limitation, provided, that such agreements and covenants shall be binding on
the Recipient itself, each successor in interest to the Property, and in every part thereof, and each parry in
possession or occupancy, respectfully, only for such period as such successor or party shall have title to an
interest in, or possession or occupancy of the Property.
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C. Guarantees. The Recipient agrees for itself, its successors and assigns and every successor in interest
to the Property or any part thereof, that the Recipient and such assigns shall guarantee the Project
shall begin within 180 days from the date this Agreement is executed and shall use its best efforts to
cause said improvements to be in accordance with the Construction Documents approved by the City.
A Project description is attached hereto as Exhibit B and incorporated herein by this reference.
D. Covenants Running with the Land. It is intended and agreed that the covenants referred to above shall
be covenants running with the land and that they shall in any event be binding to the fullest extent
permitted by law and equity, for the benefit and in favor of and enforceable by the City, its successors
and assigns, and the City, the State of Illinois, and the United States of America with regard to Section
2A of this Agreement, and against the Recipient, its successors and assigns and every successor in
interest to the Property or any part thereof or any interest therein, and any party in possession or
occupancy of the Property or any part thereof.
E. Binding for the Benefit of the City. It is also intended and agreed that the foregoing agreements and
covenants running with the land shall in any event and without regard to technical classification or
designation legal or otherwise itself be to the fullest extent permitted by law and equity binding for the
benefit of the City and enforceable by the City and the State of Illinois and the United States against the
Recipient and its successors, assigns to or of the Property or any part thereof or any interest therein.
F. This Agreement shall be governed by the State of Illinois and the parties agree that Knox County is
and will be the appropriate venue for the hearing of any dispute relating to this Agreement.
SECTION 3: CITY AND OBLIGATION
A. The City shall provide to Recipient reimbursable grant not to exceed the total amount of $18,991.39
or 50% of the facade Project cost specified in Exhibit C, or 50% of the actual final project costs,
whichever is less for the Project as described in Exhibit B (hereinafter both grants referred to as the
"Grant"). Said Grant will be available to the Recipient for the expenses as outlined in Exhibit C.
Payment to the Recipient shall be in the form of a reimbursement of expenses paid by the Recipient.
Grant reimbursements, to the maximum extent possible, will be made by the City within 30 business
days of the date the Certification for Reimbursement of Facade Grant was received by the City, subject
to availability of funds.
SECTION 4: RECIPIENT'S OBLIGATION AND RIGHTS
A. Guarantees. In consideration of the Grant to be provided, the Recipient guarantees the construction
of the project. Specifically, Recipient guarantees the activities as outlined in Exhibit B shall be
completed at the estimated cost of $37,982.78, as outlined in Exhibit C.
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B. Submission of Construction Documents. If applicable, prior to commencement of construction the
Recipient shall submit to the City for its approval, which approval shall not be unreasonably withheld,
Construction Documents prepared by an Illinois licensed design professional that are of sufficient
clarity to indicate the location, nature and extent of the work proposed as outlined in EXHIBIT B.
C. Conformance to Construction Documents. All work with respect to the Project to be construed or
provided by the Recipient on the Property shall be in substantial conformity with the Construction
Documents and Project description as outlined in EXHIBIT B.
D. Conformance to Federal, State and Local Requirements. All work with respect to the Project shall
conform to all applicable Federal, State and Local laws, regulations and ordinances including, but not
limited to construction codes, life safety code and Illinois Accessibility Code.
E. Changes in Construction Documents. If the Recipient desires to make any substantial change in the
Construction Documents which significantly affects the appearance, function, or structural integrity of the
Project, whether prior to, or subsequent to the funding of the Grant, the Recipient shall submit the
proposed change to the City for its approval.
F. Improvements, Commencement and Completion Requirements.
1. Commencements. The Recipient agrees for itself, its successors and assigns that it shall begin
within 180 days from the date this Agreement is executed and diligently prosecute to completion
the redevelopment of the Property through the construction of the Project thereon pursuant to
the approved Construction Documents and in accordance with approved changes.
2. Compliance. The Recipient agrees for itself, its successors and assigns that the construction of the
Project shall be in compliance with applicable Federal, State and Local laws, regulations and
ordinances. All construction permits are secured and all associated fees are paid prior to the onset
of work and all completed work shall pass appropriate inspections of applicable reviewing agency.
3. Remedies. In addition to all the available remedies provided by this Agreement, the City shall have
all available remedies pursuant to law and equity to remedy defects and recover damages in the
event of any violation of subparagraphs F1 and F2 immediately preceding.
4. Lien Waivers. All contracts payable from Grant funds shall provide that all contractors and
subcontractors furnish contractor's affidavits in the form provided by state statute and that
waivers of lien be required for all payments made.
G. Financing Authorization and Commitment. Prior to any disbursement of Grant funds by the City, the
Recipient shall submit to the City evidence that the Recipient has the appropriate authorization to
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proceed, and has sufficient funds available or financing in place to cover the costs associated with the
private share of the project.
H. Progress Reports. Until construction of the Project has been completed, the Recipient shall make progress
reports to the City when milestone dates are achieved, or upon special requests of the City in such detail
as may be reasonably requested by the City.
I. The Recipient shall agree to work with and cooperate with the City to inform the public about the Project.
J. Maintenance and Alteration.
1. The Recipient, its successors and assigns, shall maintain the facade improvements for a period of five
(5) years from the date of the final Grant reimbursement.
2. The Recipient, its successors and assigns, shall not alter, modify or remove facade improvements for
a period of five (5) years from the date of the final Grant reimbursement without written approval
from the City.
SECTION 5: REPRESENTATIONS OF THE RECIPIENT
The Recipient represents, warrants and agrees as the basis for the undertakings on its part herein
contained that:
A. Organizational and Authorization.
The Recipient is: Smokin Willies BBQ, LLC
Tania Gibbs & Wayland Cunningham
203 Timber St
Knoxville, IL 61448
B. Use of Proceeds.
All of the proceeds from the Grant funds will be used for the facade renovation costs of the Project
as provided for herein.
C. Location of the Project.
The Project will be located on the Property, as described in Exhibit A.
D. Estimated Costs.
The Estimated Cost of the Project is set forth in Exhibit C attached hereto.
E. Changes in Acquisition or Construction of Project.
The Project consists and will consist of the property described in Exhibit A attached hereto and no
changes shall be made in the construction of the Project which will have the effect of impairing the
effective use or character of the Project as contemplated by this Agreement.
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F. Conformance with Requirements and Regulation.
The Recipient has examined and is familiarwith all the covenants, conditions, restrictions, building
regulations and zoning ordinances and land use regulations including those contained herein affecting
the Property and the Project, and covenants that the Construction Documents and the construction
of the improvements in accordance with the Construction Documents do and will in all respects
conform to and comply therewith.
SECTION 6: ADDITIONAL COVENANTS OF THE RECIPIENT
A. Indemnification Covenants. The Recipient agrees for itself, its successors and assigns, to indemnify
and save the City and its officers and employees harmless against all claims by or on behalf of any person,
firm or corporation arising from the conduct or management of, or from any work or thing done on, the
Project while the Property remains in existence and against and from all claims arising from (i) any
condition of the Project (ii) any breach or default on the part of the Recipient or its successors and assigns
in the performance of any of its obligations underthis Agreement (iii) any act of negligence of the Recipient
or of any of its agents, contractors, servants, employees or licensees, (iv) any act of negligence of any
assignee or lessee of the Recipient, or of any agents, contractors, servants, employees or licensees of any
assignee or lessee of the Recipient, or (v) any performance by the City of any act required under this
Agreement or required by the Recipient or its successors and assigns other than negligent or willful
misconduct of the City. The Recipient agrees to indemnify and save the City harmless from and against
all costs and expenses incurred in or in connection with any such claim arising as foresaid or in
connection with any action or proceeding brought thereon. In case any such claim is made or action
brought based upon any such claim in respect of which indemnity may be sought against the Recipient,
upon receipt of notice in writing from the City setting forth the particulars of such claim or action, the
Recipient shall assume the defense thereof including the employment of counsel and the payment of
all costs and expenses. The City shall have the right to employ separate counsel in any such action and to
participate in the defense thereof, but the fees and expenses of such counsel shall be at the expense of
the City unless the employment of such counsel has been specifically authorized by the Recipient.
B. Insurance. The Recipient shall agree to keep and maintain its property insured for its full insurable
value against loss or damage by fire, theft, explosion, sprinklers and all other hazards and risks
ordinarily insured against by other owners or users of such properties in similar business. All insurance
policies shall contain an endorsement that the insurance company shall provide the City at least 30
days prior written notice before any such policy shall be altered or canceled.
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C. Maintenance and Repair. The Recipient agrees that it will maintain and repair the Project in
accordance with the requirements of this Agreement.
SECTION 7: GRANT ASSISTANCE
A. Grant Assistance to the Recipient. The City agrees, upon the terms and conditions in this Agreement,
to make available an amount as specified in Section 3 A.
B. Permitted Expenditures. No Grant funds may be disbursed from the City to Recipient unless they are
for the purpose of payingthe costs which are permitted by the Program as it may be amended from time
to time.
C. Disbursement from Grant Fund. At the request of and on behalf of the Recipient, the City, pursuant
to the terms and conditions of this Agreement shall through disbursements from the appropriate Tax
Increment Financing Fund, to the extent of funds available, reimburse to the Recipient for the costs
incurred for the Project as set forth on Exhibit C attached hereto.
D. Modification of Expenditures. The items set forth on Exhibit C may be modified by increasing or
decreasing the cost of a particular item by adding or deleting items from the list provided. However,
the total amount the reimbursement is based upon shall not exceed $37,982.78 (Thirty Seven
Thousand Nine Hundred Eighty Two and Seventy -Eight Cents) and further, provided that any such
modification shall conform to the requirements of subsection 713 and the requirements of this
Agreement. All requests for modification shall be in writing to the City. If such modification conforms
to the requirements of this Agreement, the City shall approve the proposed change and process the
request for reimbursement.
E. Conditions Precedent to Disbursement. Prior to the initial reimbursement payment, unless waived by
the City in writing, Recipient will furnish to the City the following, all to be satisfactory in both form
and substance to the City, which shall be conditions precedent to the City's disbursement of Grant
funds. Any item, the production of which has not been waived by the City, shall be furnished by the
Recipient to the City as soon as reasonably available.
1. Necessary and appropriate construction permits;
2. Organization documents and filings for the Recipient and all resolutions necessary to effect the
obligations of the Recipient pursuant to this Agreement;
3. Satisfactory proof that policies of insurance of all types and coverages required under the term of
this Agreement have been obtained and are in force;
4. Contracts and subcontracts covering the construction of the Project;
5. Internal Revenue Service and Illinois taxpayer identification numbers for Recipient;
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6. Evidence satisfactory to the City that Recipient holds fee simple title to the Property subject only
to the encumbrances of the First Mortgage or holds valid options to acquire fee simple title to the
Property subject to the above noted encumbrances;
7. Evidence of funds available for completion of the Project;
8. Requests for Reimbursements. Concurrently with the request for any Grant disbursement,
Recipient shall have their Architect furnish to the City, separately with respect to each
disbursement request, an Application and Certificate for Payment duly signed with all blanks
appropriately filled in setting forth such details concerningthe costs contained therein asthe City shall
require. Such request shall include a detailed breakdown of any costs associated with the project
showing the amount expensed to date and the amounts then due and unpaid, and receipted
invoices and/or releases or waivers of lien forms approved by the City from each material dealer,
contractor and subcontractor who has done work or has furnished materials for construction of
the Project, including but without limitation those covered by each such an Application and
Certificate for Payment of Facade Grant.
F. Time for Payment of Requisitions. If the City shall so require, thirty (30) days shall intervene between the
date of receipt by City of an Application and Certificate for Payment of Facade Grant and the date
upon which the City shall be obligated to effect such reimbursement.
SECTION 8: CONSTRUCTION OF THE IMPROVEMENTS
A. Commencement and Completion. Recipient shall cause construction of the Project to be commenced
and to be prosecuted with due diligence and in good faith, and without delay. Recipient shall cause
Project to be constructed in a good and workmanlike manner in accordance with the Construction
Documents and in all respects in compliance with all applicable laws, rules, permits, requirements and
regulations of any government agency or authorities having or exercising jurisdiction over the
Property or the Project and will not cause, permit or allow any substantial deviation from the
Construction Documents without prior written consent of the City.
B. Contract Prohibitions. Unless otherwise previously agreed by the City in writing, all contracts let by
Recipient or Recipient's contractor in connection with construction of the Project shall contain a prohibition
against any material change in the Construction Documents involving a structural, square footage, design
change or other substantial change without the City's prior written consent being had thereto.
SECTION 9: LIABILITY INSURANCE
Prior to any Grant disbursement, Recipient or Recipient's contractor shall procure and deliver to the
City at Recipient's or such contractor's cost and expense, and shall maintain in full force and effect until each
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and every obligation of Recipient contained herein has been fully paid, or performed, a policy or policies of
comprehensive liability insurance and during any period of construction contractor's liability insurance with
liability coverage under the comprehensive liability insurance to be not less than $1,000,000 (One Million
Dollars) each occurrence and $2,000,000 (Two Million Dollars) total. All such policies to be in such form and
issued by such companies as shall have been approved by the City to protect the City and Recipient against any
liability incidental to the use of or resulting from any accident occurring in or about the Project or the
construction and improvements thereof. Each such policy shall contain an affirmative statement by the issuer
thereunder to give written notice to the City at least 30 (thirty) days prior to any cancellation or amendment
of its policy.
SECTION 10: RIGHTS OF INSPECTION
The City or its designee shall have the right at any time and from time to time to enter upon the
Property for the purposes of inspection and if the City in its judgment, determines that any work and
materials are not in conformity with the Construction Documents, as the same were theretofore
approved in writing by the City, or with any applicable laws, regulations, permits, requirements or
rules of any governmental authority having or exercising jurisdiction thereover or not otherwise in
conformity with sound building practice, the City shall have the right to stop the work and to order
replacement of correction of any such work or materials regardless of whether or not such work or
materials have theretofore been incorporated into the Project. Inspection by the City of the Property or
the Project shall be for the sole purpose of protecting the security for the Grant assistance and shall not
be construed as a representation by the City that there has been compliance with the Construction
Documents or that the Project will be or are free of faulty materials or workmanship, or a waiver of any
rights the City or any other party may have against Recipient or any other party for non-compliance with
the Construction Documents.
SECTION 11: PROHIBITIONS AGAINST ASSIGNMENT AND TRANSFER
A. Representation as to Purpose. The Recipient represents and agrees that its redevelopment of the
Property, and its other undertakings pursuant to this Agreement, are, and will be used, for the
redevelopment of the Property only.
B. Prohibition Against Transfer of Property and Assignment of Agreement. The Recipient represents and
agrees for itself and its successors and assigns that:
1. Prohibitions. Except only by way of security for a First Mortgage and only for the purpose of
obtaining financing necessary to enable the Recipient or any successor in interest to the Property,
or any part thereof, to perform its obligations with respect to making the Project under this
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Agreement, the Recipient (except as so authorized) has not made or created, and it will not,
prior to receipt of the certificate of occupancy from the City, make or create, or suffer to
be made or created, any total or partial sale, assignment, conveyance, or lease, or any trust
or power, or transfer in any other mode or form of or with respect to the Agreement or the
Property, or any part thereof or any interest therein, or any contract or agreement to do any of
the same, except for utility easements, without prior written approval of the City.
2. Conditions for Approval. The City shall be entitled to require, except as otherwise provided in this
Agreement, as conditions to any such approval that:
a. Any proposed transferee shall have the qualifications and financial responsibility, as determined
by the City, necessary and adequate to fulfill the obligations undertaken in this Agreement by the
Recipient (or, in the event the transfer is of or related to part of the Property, such obligations to
the extent that they relate to such part.)
b. Any proposed transferee, by instrument in writing satisfactory to the City and in a form recordable
among the real property records, shall for Itself and its successors and assigns, and expressly for
the benefit of the City, have expressly assumed all of the obligations of the Recipient under this
Agreement and agreed to be subject to all the conditions and restrictions to which the Recipient
is subject (or, in the event the transfer is of or relates to part of the Property, such obligations,
conditions and restrictions to the extent that they relate to such part); Provided, that the fact that
any transferee of, or any other successor in interest whatsoever, to the Property or any part
thereof, shall, whatever the reason, not have assumed such obligations or so agreed, shall not
(unless and only to the extent otherwise specifically provided in the Agreement or agreed to in
writing by the City) relieve or except such transferee or successor of or from such obligations,
conditions, or restrictions, or deprive or limit the City of or with respect to any rights or remedies
or controls with respect to the Property or the construction of the Project; it being the intent of
this, together with other provisions of this Agreement, that (to the fullest extent permitted by law
and equity and excepting only in the manner and to the extent specifically provided otherwise in
this Agreement) no transfer of, or change with respect to, ownership in the Property of any part
thereof, or any interest therein, however consummated or occurring, and whether voluntary or
involuntary, shall operate legally or practically, to deprive or limit the City of, or with respect to,
any rights or remedies or controls provided in or resulting to the Property and the construction of
the Project that the City would have had, had there been no such transfer or change.
3. The Recipient and its transferee shall comply with such other conditions as the City may find
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desirable in order to achieve and safeguard the purposes of the Real Property Tax Increment.
Provided, that in the absence of specific written agreement by the City to the contrary, no such
transfer or approval by the City thereof shall be deemed to relieve the Recipient, or any other
party in interest bound in anyway by the Agreement or otherwise with respect to the construction
of the Project, from any of its obligations with respect thereto.
SECTION 12: EVENTS OF DEFAULT AND REMEDIES
A. Events of Default. The following shall be Events of Default with respect to this Agreement:
1. If any material representation made by the Recipient in this Agreement, or in any certificate, notice,
demand or request made by the Recipient, in writing and delivered to the City pursuant to or in
connection with any of said documents shall prove to be untrue or incorrect in any material respect
as of the date made; or
2. Default in the performance or breach of any covenant contained in this Agreement concerning the
covenant of Recipient with regard to its existence and ownership of the Property; or
3. Default in the performance or breach of any other covenant, warranty or obligation of the Recipient in
this Agreement and continuance of such default or breach for a period of 30 (thirty) days after
Recipient has actual knowledge thereof; or
4. The entry of a decree or order for relief by a court having jurisdiction in the premises in respect of the
Recipient in an involuntary case under the federal bankruptcy laws, as now or hereafter constituted, or
any other applicable Federal or state bankruptcy, insolvency or other similar law, or appointing a
receiver, liquidator, assignee, custodian, trustee, sequestrator (or similar official) of the Recipient for
any substantial part of its property, or ordering the winding -up or liquidation of its affairs and the
continuance of any such decree or order unstayed and in effect for a period of 60 (sixty) consecutive
days; or
5. The commencement by the Recipient of a voluntary case under the Federal bankruptcy laws, as now
or hereafter constituted, or any other applicable federal or state bankruptcy, insolvency or other
similar law, or the consent by any such entity to the appointment of or taking possession by a receiver,
liquidator, assignee, trustee, custodian, sequestrator (or other similar official) of the Recipient or of
any substantial part of such entity's property, or the making by any such entity of any assignment for
the benefit of creditors or the failure of the Recipient generally to pay such entity's debts as such debts
become due or the taking of action by the Recipient in furtherance of any of the foregoing.
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B. Remedies on Default
1. In the event of any default in or breach of this Agreement, or any of its terms or conditions, by
the Recipient or any successors or assigns, the Recipient shall repay to the City a portion of the
Grant amount received according to the following formula:
60 months — Grant funds Repayment
(months elapsed from date Grant funds received) X received = Amount
60 months
2. Except as otherwise provided in this Agreement, in the event of any default in or breach of this
Agreement, or any of its terms or conditions, by either party hereto or any successors to such
party, such party or successor, upon written notice from the other, shall take immediate
action to cure or remedy such default or breach, and, in any event, within 60 (sixty) days after
receipt of such notice. In case such action is not taken, or not diligently pursued, or the default or breach
shall not be cured or remedied within a reasonable time, the aggrieved party may institute such
proceedings as may be necessary or desirable in its opinion to cure or remedy such default or
breach, including but not limited to, proceedings to compel specific performance by the party in
default or breach of its obligations.
3. In case the City shall have proceeded to enforce its rights under this Agreement and such proceedings
shall have been discontinued or abandoned for any reason or shall have been determined adversely to
the City, then and in every such case the Recipient and the City shall be restored respectively to their
several positions and rights hereunder, and all rights, remedies and powers of the Recipient and the
City shall continue as though no such proceedings had been taken.
C. Agreement to Pay Attorney's Fees and Expenses. In the event the Recipient should default under any of
the provisions of this Agreement and the City should employ attorneys or incur other expenses for the
collection of the payments due under this Agreement or the enforcement of performance or observance
of any obligation or agreement on the part of the Recipient herein contained the Recipient agrees that it
will on demand therefore pay to the City the reasonable fees of such attorneys and such other expenses
so incurred by the City.
In the event the City should default under any of the provisions of this Agreement and the Recipient
should employ attorneys or incur other expenses for the collection of the payments due under this
Agreement or the enforcement of performance or observance of any obligation or agreement on the part
of the Recipient herein contained the City agrees that it will, on demand therefore, pay to the Recipient the
reasonable fees of such attorneys and such other expenses so incurred by the Recipient.
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CTION 13: OTHER RIGHTS AND REMEDIES OF CITY AND RECIPIENT
A. No Waiver by Delay. Any delay by the City or the Recipient in instituting or prosecuting any actions
or proceedings or otherwise asserting its rights shall not serve to waive or to deprive it of or limit
such rights in any way (it being the intent of this provision that the City or Recipient should not be
constrained so as to avoid the risk of being deprived of or limited in the exercise of the remedy
provided in this Section because of concepts of waiver, lathes or otherwise) to exercise such remedy
at a time when it may still hope to otherwise resolve the problems created by default involved; nor
shall any waiver in fact made by the City or Recipient with respect to any specific default by the
Recipient or the City under this Section be considered or treated as a waiver of the rights of the City
or the Recipient with respect to any other defaults by the Recipient, or the City under this Section or
with respect to any defaults under any Section in this Agreement or with respect to the particular default,
except to the extent specifically waived in writing by the City or the Recipient.
B. Rights and Remedies Cumulative. The rights and remedies of the parties to this Agreement (or their
successors in interest) whether provided by law or by this Agreement, shall be cumulative, and the
exercise by either party of any one or more of such remedies shall not preclude the exercise by it, at the
time or different time, of any such remedies for the same default or breach by the other party. No waiver
made by either such party with respect to the performance, nor the manner of time thereof, or any
obligation of the other party or any condition as to its own obligation under this Agreement shall be
considered a waiver of any rights of the party making the waiver with respect to the particular obligation
of the other party or condition to its own obligation beyond those expressly waived in writing and to the
extent thereof, or a waiver in any respect in regard to any other rights of the party making the waiver or
any other obligations of the other party.
SECTION 14: DELAY IN PERFORMANCE
For the purposes of any of the provisions of this Agreement except regard to payment of real
property taxes or guarantees as provided herein, neither the City, nor the Recipient, as the case may be, nor
any successor in interest, shall be considered in breach of, or default in, its obligations with respect to the
preparation of the Propertyfor redevelopment, orthe beginning and completion of construction of the Project,
or progress in respect thereto, in the event of enforced delay in the performance of such obligations due to
unforeseeable cause beyond its control and without its fault or negligence, including, but not restricted to acts
of God, acts of the public enemy, acts of federal, state or local government, acts of the other party, fires,
floods, epidemics, quarantine restrictions, strikes, embargoes, acts of nature, unusually severe weather or
delays of subcontractors due to such causes; it being the purpose and intent of this provision that in the event
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of the occurrence of any such enforced delay, the time or times for performance of the obligations of the City
with respect to the preparation of the Property for the redevelopment Project or of the Recipient with respect
to construction of the Project as the case may be, shall be extended for the period of the enforced delay.
Provided, that the party seeking the benefit of the provisions of this Section, shall, within 10 (ten) days after
the beginning of any such enforced delay, have first notified the other party thereof in writing, of the cause or
causes thereof, and requested an extension of the period of enforced delay. Such extensions of schedule shall
be agreed to in writing by the parties hereto.
SECTION 15: EQUAL EMPLOYMENT OPPORTUNITY
The Recipient, for itself and its successors and assigns, agrees that during the construction of the Project
provided for in this Agreement that the following will apply:
A. Non -Discrimination. The Recipient will not discriminate against any employee or applicant for employment
on the basis of race, color, religion, sex, or national origin. The Recipient will take affirmative action to
insure that applicants are employed, and that employees are treated during employment, without regard
to their race, color, religion, sex or national origin. Such action shall include but not be limited to, the
following: employment, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff,
termination, rates of pay or other forms of compensation, and selection for training, rates of pay or other
forms of compensation, and selection for training, including apprenticeship. The Recipient agrees to post
in conspicuous places, available to employees and applicants for employment, notices to be provided by
the City setting forth the provisions of this non-discrimination clause.
B. Advertising. The Recipient will, in all solicitations or advertisements for employees placed by or on behalf
of the Recipient, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex or national origin.
C. Non -Compliance. In the event of the Recipient's non-compliance with the non-discrimination clauses of
this Section, this Agreement may be canceled, terminated, or suspended in whole or in part.
D. Mandatory Inclusions of Provisions. The Recipient will include the provisions of Paragraphs " A" through
" C " of this Section in every contract or purchase order, and will require the inclusions of these provisions
in every subcontract entered into by any of its contractors, unless exempted by rules, regulations, so that
such provisions will be binding upon each such contractor, subcontractor, or vendor as the case may be.
SECTION 16: TITLES OF ARTICLES AND SECTIONS
Any titles of the several parts, Articles and Sections of this Agreement are inserted for convenience of
reference only and shall be disregarded in construing or interpreting any of its provisions.
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ECTION 17: CONFLICT OF INTEREST
No member, officer, or employee of the City or its designees or agents and no member of the governing
body of the City during his or her tenure or for one year thereafter, shall have any interest, direct or indirect,
in any contract or subcontract or the proceeds thereof, with respect to which this Agreement shall apply.
SECTION 18: NOTICES
All notices, requests, demands and other communications to be given to any party hereunder
shall be in writing and shall be deemed to have been duly given when personally delivered or deposited
in the United States mail, certified or registered mail, return receipt requested, postage prepaid,
addressed to the parties at the following addresses (or at such other address as shall be given in like
manner by any party to the other):
City of Galesburg:
City of Galesburg
Community Development Department
55 West Tompkins Street
Galesburg, IL. 61401
Recipient:
Smokin Willies BBQ, LLC
Tania Gibbs & Wayland Cunningham,
Owners
203 S Timber St
Knoxville, IL 61448
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SECTION 19: COUNTERPARTS
If the Agreement is executed in two or more counterparts, each shall constitute one and the same
instrument and each shall be recognized as an original instrument.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement and caused their respective seals
to be affixed and attested thereto as of the date first written above in this Agreement.
City of Galesburg Recipient Smokin Willies BBQ, LLC
A municipal corporation
By: By:
Peter Schwartzman Tania Gibbs
Its: Mayor Its: Owner
Attest: By:
Kelli R. Bennewitz, City Clerk Wayland Cunningham
Its: Owner
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EXHIBIT A
PROPERTY DESCRIPTION
Sublots Six (6) and Seven (7) except the East Sixty (60) feet of said Sublots, in
Block 12 in the City of Galesburg, Knox County, Illinois, according to plat in
Volume 53, page 179.
COMMONLY KNOWN AS: 161 N Cherry St, Galesburg, IL 61401
PROPERTY IDENTIFICATION NUMBER: 99-10-478-004
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EXHIBIT B
PROJECT DESCRIPTION
Smokin Willies BBQ, LLC is proposing to purchase 161 N Cherry St and conduct renovations to
open a permanent home for their business. Fagade renovation includes the installation of a sign
face using the existing frame, exterior lighting for both security and aesthetics and the installation
of 5 new windows in front and 3 on the side to replace old block and boarded up windows. It is
anticipated at least 8 jobs will be created as a result of this project.
If approved, the owner anticipates beginning work in February 2024 with an estimated
completion by October 2, 2024. The estimated total facade project cost is $37,982.78 and they
are eligible to request up to $18,991.39 through the facade grant program. The remaining funds
to complete the project will be paid by the owner through owners' equity, a bank loan, a Tax
Increment Financing incentive and a City Downtown Revolving Loan.
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EXHIBIT C
COSTS OF PROJECT
DESCRIPTION OF WORK AND/OR MATERIAL COST
EXTERIOR ELECTRICAL $8,212.78
SIGN $1,770
5 NEW WINDOWS $28,000
TOTAL: $37,982.78
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23-4128
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 18, 2023
AGENDA ITEM: Consider a Tax Increment Financing (TIF) Redeveloper Agreement with Smokin
Willies BBQ, LLC for the property located at 161 N. Cherry Street.
SUMMARY RECOMMENDATION: The City Manager and Director of Community Development
recommend the Redeveloper Agreement be approved.
BACKGROUND: Smokin Willies BBQ LLC is proposing to purchase 161 N. Cherry Street and conduct
renovations to open a permanent home for their business. In addition to the purchase of the
property, project expenses include the installation of new interior lighting, replacement of ceiling
fans, replacement of exhaust fans in the restrooms, new appliances, new shelving, new ceiling tiles,
replacement of interior doors, and repairs to the roofing materials.
The building is approximately 8,200 square feet and currently has one tenant, but a large portion of
the building has been underutilized, so the renovations and establishment of a restaurant will bring
new life to the building and neighborhood.
The estimated total project cost is $174,239.16. The proposed incentive would be approximately
15% of the eligible expenses ($26,135.87), which would be paid out as a reimbursement. The
remainingfunds to complete the project will be paid bythe ownerthrough owners' equity, a bank
loan, a Tax Increment Financing incentive and a City Downtown Revolving Loan.
Smokin Willies BBQ anticipates eight part-time jobs will be created as a result of this project. The
owner anticipates beginning work February 2024 with an anticipated completion by the October 2,
2024.
BUDGET IMPACT: Sufficient funds are available in the Tax Increment Financing District #4 Fund.
SUPPORTING DOCUMENTS:
1. Redeveloper Agreement
Prepared by Gugs Page 1 of i
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CITY OF GALESBURG
Redevelopment Agreement
Galesburg, IL
Sublots Six (6) and Seven (7) except the East Sixty (60) feet of said Sublots, in Block 12 in the City of
Galesburg, Knox County, Illinois, according to plat in Volume 53, page 179.
COMMONLY KNOWN AS: 161 N Cherry St, Galesburg, IL 61401
PROPERTY IDENTIFICATION NUMBER: 99-10-478-004
Submitted by:
Kelli R. Bennewitz
City Clerk
City of Galesburg
Return to:
Kelli R. Bennewitz
City Clerk
City of Galesburg
P.O. Box 1387
Galesburg, IL 61401
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CONTRACT FOR PRIVATE DEVELOPMENT
PURSUANT TO THE GALESBURG, ILLINOIS
TAX INCREMENT CONSERVATION AND BLIGHTED AREA
REDEVELOPMENT PLAN AND PROJECTS IV AND THE
GALESBURG TAX INCREMENT REIMBURSEMENT PROGRAM
FOR SMOKIN WILLIES BBQ, LLC
THIS AGREEMENT, entered into on or as of the 181h day of December, 2023, by and between the
City of Galesburg, Illinois, a municipal corporation, hereinafter called the "City", exercising its
governmental powers pursuant to the 1970 Constitution of the State of Illinois, whose address is 55 West
Tompkins Street, P.O. Box 1387, Galesburg, Illinois 61401, and Smokin Willies BBQ, LLC, hereinafter called
the "Redeveloper", whose address is 203 S Timber St, Knoxville, IL 61448.
WITNESSETH
WHEREAS, the City has adopted a program for the reconstruction of a Redevelopment Area known
as the Tax Increment Redevelopment Project Area IV in Galesburg, Illinois, pursuant to the Tax Increment
Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1, et sec. of the Illinois Revised Statutes, (hereinafter
referred to as the "Act"); and
WHEREAS, pursuant to the provisions of the Act, the City has adopted a Redevelopment Plan and
Redevelopment Projects (hereinafter referred to as the "Plan") pertaining to the Redevelopment of the
Tax Increment Redevelopment Project Area IV, a copy of which is on file in the office of the City Clerk of
the City and available for public inspection; and
WHEREAS, the Redeveloper has proposed to conduct renovations on the property described in
Exhibit "A" attached hereto and made a part hereof, (which said property as so described is hereinafter
called the "Redevelopment Site")
WHEREAS, the City, to achieve the objectives of the Plan in accordance with the uses set forth
therein, intends to assist the Redeveloper with the renovation and redevelopment at the Redevelopment
Site through the payment of certain Redevelopment Assistance; and
WHEREAS the Redeveloper is willing to fund the remaining portion of the project through other
sources; and
WHEREAS, the City believes that the redevelopment of the Redevelopment Site pursuant to the
Plan is in the vital and best interest of the City and the health, safety, morals and welfare of its residents,
and in accordance with the public purposes and provisions of the applicable federal, state, and local laws.
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SECTION 1: DEFINITIONS
A. Definition of Terms.
Certain terms used in this Agreement shall have the following meanings unless their
content or use clearly indicate otherwise.
"Act" means the Tax Increment Allocation Redevelopment Act, 65 ILCS, 5/11-74.4-1 et seq.
of the Illinois Compiled Statutes as amended and supplemented.
"Agreement" means this contract for Private Development pursuant to the Galesburg,
Illinois, Tax Increment Conservation Redevelopment Plan and Project IV.
"Authorized Representative" means such person at the time and from time to time
designated to act on behalf of the Redeveloper by written certificate furnished to the City,
containing the specimen signature of such person and signed on behalf of the Redeveloper. Such
certificate may designate an alternate or alternates.
"City" means the City of Galesburg, Illinois.
"Construction Plans" means the detailed plans, drawings, specifications, and related
documents along with a proposed completion schedule for the construction and or the
rehabilitation of the Project to be submitted by the Redeveloper to the City.
"Estimated Cost of Project" means the cost of the Project as estimated as of the date of this
Agreement and as reflected on Exhibit "6" attached hereto and made a part hereof.
"Events of Default" shall mean those occurrences, actions or lack of action which shall be
construed to be a breach or failure to perform pursuant to the terms of this Agreement as set forth
in Section 13 of this Agreement.
"Final Project Cost Analysis" means the statement of actual cost and expenses of the
Project submitted by the Redeveloper to the City in certified form after completion of the Project.
"Final Site Plan" means the final plan submitted by the Redeveloper to the City which sets
forth the limit of the Redevelopment Site, building locations, ingress and egress, loading areas,
parking, landscaping, signage and adjoining streets including one or more elevations or sketches
showing the exterior features and designs of the building(s).
"Plan" means the Redevelopment Plan and Redevelopment Projects (Redevelopment Plan
IV) adopted by the City pursuant to the Act.
"Project" means the redevelopment/renovation of the Redevelopment Site as described in
Exhibit "D".
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"Property" shall refer to the Redevelopment Site, within the Redevelopment Area being
redeveloped by the Redeveloper as described in Exhibit "A" attached hereto.
"Property Tax Increment" means the net amount paid over to the City by the Knox County
Treasurer as the City's share of the increment provided for under Section 8 of the Act and
attributable to Property Tax Increment generated by a Project on a Redevelopment Site, unless said
site is tax-exempt.
"Redevelopment Area" shall refer to the Tax Increment Redevelopment Project Area IV as
approved by the City which is described in Exhibit "C" attached hereto.
"Redevelopment Assistance" means the monies provided by the City as a reimbursement
to the Redeveloper for costs specified in Section 8 herein.
"Redevelopment Site" shall refer to the parcel or parcels within the Redevelopment Area as
described in Exhibit "A" attached hereto.
B. Construction of Words.
The words "hereof", "herein", "hereunder", and other words of similar import refer to this
Agreement as a whole.
Unless otherwise specified, reference to Articles, Sections and other subdivisions of this
Agreement are to the designated Articles, Sections and other subdivisions of this Agreement as
originally executed.
The headings of this Agreement are for convenience of references only and shall not define
or limit the provision hereof.
C. Non -Limitation of Remedies.
Nothing contained herein shall in any way limit the remedies of the City or Redeveloper
pursuant to other Sections of this Agreement and pursuant to law and equity in the Event of
Default.
A. Payment of Real Property
In order to assure the proper flow of tax revenues anticipated by the City pursuant to the
Plan, the Redeveloper shall promptly pay all real property taxes on the Redevelopment Site when
due.
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B. Non -Payment of Real Property Taxes.
In the event that any portion of real property taxes are not paid in a year, the Redeveloper
is ineligible to receive the Property Tax Increment reimbursement incentive payment for that year,
until they become current on all property taxes and provide proof thereof.
SECTION 3: CONVENANTS AND RESTRICTIONS
A. Conformance.
The Redeveloper agrees to develop the Property subject to the terms, covenants, building
and use restrictions, and conditions in the Plan.
B. Non -Discrimination.
The Redeveloper agrees for itself and its successors and assigns, and every successor in
interest to the Property, or any part thereof, that the Redeveloper and such successors and assigns,
shall not discriminate in violation of all applicable Federal, State or Local laws or regulations upon
the basis of race, color, religion, sex, age, national origin, marital status, sexual orientation, military
status, unfavorable military discharge, or physical or mental disability in the sale, lease or rental,
or in the use or occupancy of the Property or any improvements erected or to be erected thereon,
or any part thereof.
C. Exemption from Property Taxes.
The Redeveloper covenants for itself, its successors and assigns, and for all successors
entitled to the Property here conveyed by this Agreement (or any portion thereof) that it shall not
apply for, seek, or authorize any exemption from the imposition or paying of real property taxes
on said Property or Project without first obtaining the prior written approval of the City; provided,
however, that nothing herein shall prevent the Redeveloper or its successor's or assigns from
challenging the amount of any assessment pursuant to law.
D. Duration of Covenants.
It is intended and agreed that the covenants provided in Sections 3A, 313 and 3C of this
Agreement shall remain in effect without any time limitation, provided, that such agreements and
covenants shall be binding on the Redeveloper itself, each successor in interest to the Property,
and in every part thereof, and each party in possession or occupancy, respectfully, only for such
period as such successor or party shall have title to an interest in, or possession or occupancy of
the Property.
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E. Guarantees.
The Redeveloper agrees for itself, its successors and assigns and every successor in interest
to the Property or any part thereof, that the Redeveloper and such assigns shall guarantee the
redevelopment of the Property through the construction of the Project thereon, and that such
construction shall, in any event, be begun and completed in the period of time specified in Section
5F herein.
F. Covenants Running with the Land.
It is intended and agreed that the covenants referred to above shall be covenants running
with the land and that they shall in any event be binding to the fullest extent permitted by law and
equity, for the benefit and in favor of and enforceable by the City, its successors and assigns, and
the City, the State of Illinois, and the United States of America with regard to Section 313 of this
Agreement, and against the Redeveloper, its successors and assigns and every successor in interest
to the Property or any part thereof or any interest therein, and any party in possession or
occupancy of the Property or any part thereof.
G. Binding for the Benefit of the City.
It is also intended and agreed that the foregoing agreements and covenants running with
the land shall in any event and without regard to technical classification or designation legal or
otherwise itself be to the fullest extent permitted by law and equity binding for the benefit of the
City and enforceable by the City and the State of Illinois and the United States as provided in
Section 3F against the Redeveloper and its successors, assigns to or of the Property or any part
thereof or any interest therein.
SECTION 4: CITY'S OBLIGATION
A. Duties.
The City without expense to the Redeveloper, except as set forth herein, (or at such earlier
time or times as the Redeveloper and the City may agree in writing), shall in accordance with the
Plan, provide or secure or cause to be provided or secured, the following:
B. Redevelopment Assistance.
The City shall provide Redevelopment Assistance to the Redeveloper in an amount not to
exceed $26,135.87. Payment to the Redeveloper will be to reimburse the Redeveloper for
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completed property renovations as outlined in Exhibit "E". This disbursement shall be provided
after all required documentation has been provided and approved by the City.
The Redevelopment Assistance will be provided to the Redeveloper for eligible expenses.
Eligible expenses are defined in theActas Redevelopment Project Costs, which means and includes
the sum total of all reasonable or necessary costs incurred or estimated to be incurred, and any
such costs incidental to a Redevelopment Plan and a Redevelopment Project. Such costs may
include the following: Professional service costs (costs of studies, surveys, development of plans,
and specifications and cost of marketing sites); Property assembly costs (including but not limited
to acquisition of land and other property, real or personal, demolition of buildings, site
preparation, site improvements that act as engineered barriers and the clearing and grading of
land); Improvements to private or public buildings (Costs of rehabilitation, reconstruction or repair
or remodeling of existing public or private buildings, fixtures and leasehold improvements); Public
Works (Costs of the construction of public works or improvements); and construction interest costs
(during period of construction but not exceeding thirty-six (36) months, such payments in any one
year shall not exceed 30% of annual interest costs incurred by the Redeveloper in that year).
SECTION 5: REDEVELOPER OBLIGATION AND RIGHTS
A. Guarantees.
In consideration of the Redevelopment Assistance to be provided by the City, the
Redeveloper guarantees the construction of the project. Specifically, the Redeveloper guarantees
the TIF eligible activities shall be completed and the private funding required to complete the
property renovations, as outlined in Exhibit "B" and described in Exhibit "D", shall be completed
at an estimated cost of up to $174,239.16.
B. Submission of Construction Plans.
Prior to the commencement of renovation, the Redeveloper shall submit to the City for its
approval, which approval shall not be unreasonably withheld, the Construction Plans, when
required by State or Local laws, which reflect the renovation and related improvements on the
Redevelopment Site.
C. Conformance to Construction Plans.
All work with respect to the Project to be constructed, renovated, or provided by the
Redeveloper on the Property shall be in substantial conformity with the Construction Plans.
D. Changes in Construction Plans.
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If the Redeveloper desires to make any substantial change which materially changes the
exterior appearance, function, or structural integrity of the Project, whether prior to or subsequent
to the funding of the Redevelopment Assistance, the Redeveloper shall submit the proposed
change to the City Planning & Public Works Department for approval. If the Construction Plans, as
modified by the proposed change, meet all applicable legal requirements, and do not create a
substantial change in the nature or aesthetics of the Project, the City Planning and Public Works
Department shall approve the proposed change and notify the Redeveloper in writing of its
approval.
E. Construction Plans Process.
The Redeveloper shall utilize the City's existing plan review and permitting process for the
review, approval, and modifications of Construction Plans. Said process shall be separate from this
Agreement.
F. Time Limitations.
The construction and improvements referred to herein shall be substantially completed by
October 2, 2024.
G. Improvements, Commencement and Completion Requirements.
1. Commencements. The Redeveloper agrees for itself, its successors and assigns,
that it shall promptly begin and diligently prosecute to completion the redevelopment of
the Property through the construction of the Project thereon pursuant to the approved
Construction Plans and in accordance with any approved changes.
2. Conformance to Federal, State and Local Requirements. The Redeveloper shall use
its best efforts to see that all work with respect to the Project shall conform to all applicable
Federal, State and local laws, regulations and ordinances including but not limited to
construction codes, life safety codes, Illinois Accessibility Code, and development
ordinance requirements.
3. Remedies. In addition to all the available remedies provided by this Agreement, the
City shall have all available remedies pursuant to law and equity to remedy defects and
recover damages in the event of any violation of sections 5(G)(1) and 5(G)(2) immediately
preceding.
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4. Lien Waivers. Prior to receiving the Redevelopment Assistance, the Redeveloper
shall provide proof to the City that all contractors and subcontractors involved with the
property renovations have been paid in full and no liens have been filed on the Property.
H. Financing Authorization and Commitment.
Prior to any disbursement of Redevelopment Assistance funds by the City, the Redeveloper
shall submit to the City evidence that the Redeveloper has the appropriate authorization to
proceed and has sufficient funds available or financing in place to cover the costs associated with
the private share of the project.
Progress Reports.
Until construction of the Project has been completed, the Redeveloper shall make progress
reports to the City when milestone dates are achieved, or upon special requests of the City in such
detail as may be reasonably requested by the City.
J. Termination of Duties.
All duties, conditions, restrictions, and obligations placed hereunder upon the Redeveloper
and the Property shall terminate when the Redeveloper has completed the renovation project
related to eligible Project costs as listed in Exhibit "E" or when the Tax Increment Financing District
IV expires, whichever occurs sooner.
SECTION 6: REPRESENTATIONS OF THE REDEVELOPER
The Redeveloper represents, warrants, and agrees as the basis for the undertakings on its
part herein contained that:
A. Organizational and Authorization.
The Redeveloper is: Smokin Willies BBQ, LLC
Tania Gibbs & Wayland Cunningham
203 Timber St
Knoxville, IL 61448
B. Use of Proceeds.
All the proceeds from the Redevelopment Assistance funds will be used by the Redeveloper
for eligible Project expenses as listed in Exhibit "E".
C. Location of Project.
The Project will be located on the Redevelopment Site.
D. Estimated Costs.
The Estimated Cost of the Project is set forth in Exhibit "B" attached hereto.
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E. Changes in Acquisition or Construction of Project.
The Project consists of and will consist of the properties described in Exhibit "A" attached
hereto and no changes shall be made in the renovation of the Project which will have the effect of
impairing the effective use or character of the Project as contemplated by this Agreement.
F. Conformance with Requirement and Regulation.
The Redeveloper has examined and is familiar with all the building regulations and
development ordinances and land use regulations of the City, and the covenants, conditions and
restrictions contained herein affecting the Property and the Project, and covenants that it shall use
its best efforts to see that the Construction Plans and construction of the Project are in accordance
with the Construction Plans and will in all respects conform to and comply therewith.
SECTION 7: ADDITIONAL COVENANTS OF THE REDEVELOPER
A. Indemnification Covenants.
Until such time as an occupancy permit is issued for the Project, at which time the
agreements and covenants of this Section 7A shall no longer be binding and enforceable, the
Redeveloper agrees for itself, its successors and assigns, to indemnify and save the City and its
officers and employees harmless against claims by or on behalf of any person, firm or corporation
arising from the conduct or management of, or from any work or thing done on the Project while
the Redevelopment Area remains in existence and against and from all claims arising from (i) any
condition of the Project (ii) any breach or default on the part of the Redeveloper or its successors
and assigns in the performance of any of its obligations under this Agreement (iii) any act of
negligence of any assignee or lessee of the Redeveloper, or any agents, contractors, servants,
employees or licensees (iv) any act of negligence of any assignee or lessee of the Redeveloper, or
of any agents, contractors, servants, employees or licensees of any assignee or lessee of the
Redeveloper, or (v) any performance by the City of any act required under this Agreement or
requested by the Redeveloper or its successors and assigns other than negligent or willful
misconduct of the City. The Redeveloper agrees to indemnify and save the City harmless from and
against all costs and expenses incurred in or in connection with any such claim arising as foresaid
or in connection with any action or proceeding brought thereon. In case any such claim is made
or action brought based upon any such claim in respect of which indemnity may be sought against
the Redeveloper, upon receipt of notice in writing from the City setting forth the particulars of
such claim or action, the Redeveloper shall assume the defense thereof including the employment
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of counsel and the payment of all costs and expenses. The City shall have the right to employ
separate counsel in any such action and to participate in the defense thereof, but the fees and
expenses of such counsel shall be at the expense of the City unless the employment of such counsel
has been specifically authorized by the Redeveloper.
B. Insurance.
The Redeveloper agrees to maintain all necessary insurance with respect to the Project in
accordance with the requirements of this Agreement.
C. Maintenance and Repair.
The Redeveloper agrees that it will maintain and repair the Project in accordance with the
requirements of this Agreement.
SECTION 8: REDEVELOPMENT ASSISTANCE
A. Redevelopment Assistance to Redeveloper.
The City agrees, upon the terms and conditions of this Agreement, to provide
Redevelopment Assistance to the Redeveloper for eligible Redevelopment Assistance expenses, as
listed in Exhibit 'E". Said Redevelopment Assistance shall be in accordance with the guidelines set
forth in Section 4.13. of this Agreement.
B. Permitted Expenditures.
No funds may be disbursed from the City to Redeveloper unless they are for the purpose
of paying eligible Redevelopment Project Costs which are permitted in the Act in Section 11-74.4-
3 (q), as it may be amended from time to time as designated in Exhibit "E".
C. Disbursement From Redevelopment Assistance Fund.
The City, pursuant to the terms and conditions of this Agreement shall provide
Redevelopment Assistance from the City's TIF IV Central/East Main Street Fund, to the extent of
fund availability, to the Redeveloper for the eligible costs connected with the Project as set forth
on Exhibit "E" attached hereto. Said disbursement shall be made at the completion of the project
and after all required documentation has been provided to, and approved by, the City.
D. Modification of Expenditures.
The items set forth in Exhibit "E" to be funded from the Redevelopment Assistance Fund
may be modified by increasing or decreasing the cost of a particular item by adding or deleting
items from the list provided, contingent upon those items being eligible costs. However, the total
amount to be funded shall not exceed $174,239.16 (One Hundred Seventy Four Thousand Two
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Hundred Thirty Nine Dollars and Sixteen Cents) and further, provided that any such modification
shall conform to the requirements of subsection 86 and the requirements of this Agreement. The
Redeveloper shall make a request for modification in writing to the City. If such modification
conforms to the requirements of this Agreement, the City shall approve the proposed change and
notify the Redeveloper in writing of its approval.
E. Conditions Precedent to Disbursement.
Prior to beginning the property renovations, unless waived by the City in writing, the
Redeveloper will furnish to the City the following, all to be satisfactory in both form and substance
to the City, which shall be conditions precedent to the City's disbursement of funds from the
Redevelopment Assistance Fund. Any item, the production of which has not been waived by the
City, shall be furnished by the Redeveloper to the City as soon as reasonably available.
1. Evidence of funds available for completion of the Project.
2. Necessary and appropriate construction permits;
3. Satisfactory proof that policies of insurance of all types and coverages required under
the term of this Agreement have been obtained and are in force;
4. Contracts and subcontracts covering the construction of the Project.
5. Labor, material, performance and payment bond or bonds issued by a Company
acceptable to the City for any contractor, subcontractor or subcontractors, with the
City named as dual obligee;
6. Upon completion of the Project, the Final Project Cost Analysis and documentation
showing all actual Redevelopment Assistance costs of the Project;
7. Provide at the completion of the property renovations, proof that all contractors and
subcontractors have been paid in full (lien waivers) and no liens have been filed on the
Property and no outstanding claims for payment or bills for work performed exist on
the Project or Property;
F. Time for Payment of Requisitions.
If the City shall so require, thirty (30) days shall intervene between the date of receiving
the request of the Redevelopment Assistance payment and the date upon which the City shall be
obligated to effect such payment, provided all conditions in this Agreement have been met to allow
the release of payment by the City.
A. Commencement and Completion.
Redeveloper shall cause the renovations of the Project to be commenced and to be
prosecuted with due diligence and in good faith, and without delay. Redeveloper shall cause the
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Project to be constructed in a good and workmanlike manner in accordance with the Construction
Plans and in all respects in compliance with all applicable laws, rules, permits, requirements and
regulations of any governmental agency or authorities having or exercising jurisdiction over the
Property or the Project and will not cause, permit, or allow any substantial deviation from the
Construction Plans without prior written consent of the City.
B. Contract Prohibitions.
Unless otherwise previously agreed by the City in writing, all contracts let by Redeveloper
or Redeveloper's contractor in connection with construction of the Project shall contain a
prohibition against any material change without the City's prior written consent.
SECTION 10: INSURANCE
Prior to any disbursement from the Redevelopment Assistance Fund, Redeveloper or
Redeveloper's contractor shall procure and deliver to the City at Redeveloper's or such
contractor's cost and expense, and shall maintain in full force and effect until each and every
obligation contained herein has been fully paid, or performed, a policy or policies of
comprehensive liability insurance and during any period of construction contractor's liability
insurance with liability coverage under the comprehensive liability insurance to be not less than
$1,000,000 (One Million Dollars) each occurrence and $2,000,000 (Two Million Dollars) total. All
such policies shall be in such form and issued by such companies as shall have been approved by
the Cityto protect the City and Redeveloper against any liability incidental to the use of or resulting
from any accident occurring in or about the Project. Each such policy shall contain an affirmative
statement by the issuer thereunder to give written notice to the City at least 30 (thirty) days prior
to any cancellation or amendment of its policy.
SECTION 11: RIGHTS OF INSPECTION
The City or its designee shall have the right at any time to enter upon the Property for the
purposes of inspection and if the City in its judgment, determines that any work and materials are
not in substantial conformity with the Construction Plans, as the same were theretofore approved
in writing by the City, or with any applicable laws, regulations, permits, requirements or rules of
any governmental authority having or exercising jurisdiction thereover or not otherwise in
conformity with sound building practices, the City shall have the right to stop the work and to order
replacement or correction of any such work or materials regardless of whether or not such work
or materials have theretofore been incorporated into the Project. Inspection by the City of the
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Property or the Project shall be for the sole purpose of protecting the security for the
Redevelopment Assistance and shall not be construed as a representation by the City that there
has been compliance with the Construction Plans or that the Project will be or are free of faulty
materials or workmanship, or a waiver of any rights the City or any other party may have against
Redeveloper or any other party for non-compliance with the Construction Plans.
SECTION 12: PROHIBITIONS AGAINST ASSIGNMENT AND TRANSFER
A. Representation as to Purpose.
The Redeveloper represents and agrees that its redevelopment of the Redevelopment Site,
and its other undertakings pursuant to this Agreement, are, and will be used, for the
redevelopment of the Property only.
B. Prohibition Against Transfer of Property and Assignment of Agreement.
The Redeveloper represents and agrees for itself and its successors and assigns, that:
1. Prohibitions. Except only by way of security for a First Mortgage and only for the
purpose of obtaining financing necessary to enable the Redeveloper or any successor
in interest to the Redevelopment Site, or any part thereof, to perform its obligations
with respect to the Project under this Agreement, the Redeveloper has not made or
created, and it will not make or create, or suffer to be made or created, any total or
partial sale, assignment, conveyance, or lease, or any trust or power, or transfer in any
other mode or form of or with respect to the Agreement or the Property, or any part
thereof or any interest therein, or any contract or agreement to do any of the same,
except for utility easements, without prior written approval by the City.
SECTION 13: EVENTS OF DEFAULT AND REMEDIES
A. Events of Default.
The following shall be Events of Default with respect to this Agreement:
1. If any material representation made by the Redeveloper in this Agreement, or in any
certificate, notice, demand, or request made by the Redeveloper, in writing and
delivered to the City pursuant to or in connection with any of said documents shall
prove to be untrue or incorrect in any material respect as of the date made; or
2. Default in the performance or breach of any covenant contained in this Agreement
concerning the covenant of Redeveloper with regard to its existence and ownership of
the Property; or
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3. Default in the performance or breach of any other covenant, warranty or obligation of
the Redeveloper in this Agreement and continuance of such default or breach for a
period of 30 (thirty) days after Redeveloper has actual knowledge thereof; or
4. The entry of a decree or order for relief by a court having jurisdiction in the premises in
respect of the Redeveloper in an involuntary case under the federal bankruptcy laws,
as now or hereafter constituted, or any other applicable Federal or state bankruptcy,
insolvency or other similar law, or appointing a receiver, liquidator, assignee, custodian,
trustee, sequestrator (or similar official) of the Redeveloper for any substantial part of
its property, or ordering the winding -up or liquidation of its affairs and the continuance
of any such decree or order unstated and in effect for a period of 60 (sixty) consecutive
days; or
5. The commencement by the Redeveloper of a voluntary case under the federal
bankruptcy laws, as now or hereafter constituted, or any other applicable federal or
state bankruptcy, insolvency or other similar law, or the consent by any such entity to
the appointment of or taking possession by a receiver, liquidator, assignee, trustee,
custodian, sequestrator (or other similar official) of the Redeveloper or of any
substantial part of such entity's property, or the making by any such entity of any
assignment for the benefit of creditors or the failure of the Redeveloper generally to
pay such entity's debts as such debts become due or the taking of action by the
Redeveloper in furtherance of any of the foregoing.
B. Remedies on Default.
1. Except as otherwise provided in this Agreement, in the event of any default in or breach
of this Agreement, or any of its terms or conditions, by either party hereto or any
successors to such party, such party or successor, upon written notice from the other,
shall take immediate action to cure or remedy such default or breach, and, in any event,
within 60 (sixty) days after receipt of such notice. In case such action is not taken, or
not diligently pursued, or the default or breach shall not be cured or remedied within a
reasonable time, the aggrieved party may institute such proceedings as may be
necessary or desirable in its opinion to cure or remedy such default or breach, including
but not limited to, proceedings to compel specific performance by the party in default
or breach of its obligations.
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2. In case the City shall have proceeded to enforce its rights under this Agreement and
such proceedings shall have been discontinued or abandoned for any reason or shall
have been determined adversely to the City, then and in every such case the
Redeveloper and the City shall be restored respectively to their several positions and
rights hereunder, and all rights, remedies and powers of the Redeveloper and the City
shall continue as though no such proceedings had been taken.
C. Agreement to Pay Attorney's Fees and Expenses.
In the event the Redeveloper should default under any of the provisions of this Agreement
and the City should employ attorneys or incur other expenses for the collection of the payments
due under this Agreement or the enforcement of performance or observance of any obligation or
agreement on the part of the Redeveloper herein contained the Redeveloper agrees that it will on
demand therefore pay to the City the reasonable fees of such attorneys and such other expenses
so incurred by the City.
In the event the City should default under any of the provisions of this Agreement and the
Redeveloper should employ attorneys or incur other expenses for the collection of the payments
due under this Agreement or the enforcement of performance or observance of any obligation or
agreement on the part of the Redeveloper herein contained the City agrees that it will, on demand
therefore, pay to the Redeveloper the reasonable fees of such attorneys and such other expenses
so incurred by the Redeveloper.
SECTION 14: OTHER RIGHTS AND REMEDIES OF CITY AND REDEVELOPER
A. No Waiver By Delay.
Any delay by the City or the Redeveloper in instituting or prosecuting any actions or
proceedings or otherwise asserting its rights shall not serve to waive or to deprive it of or limit
such rights in any way (it being the intent of this provision that the City or Redeveloper should not
be constrained so as to avoid the risk of being deprived of or limited in the exercise of the remedy
provided in this Section because of concepts of waiver, laches or otherwise) to exercise such
remedy at a time when it may still hope to otherwise resolve the problems created by default
involved; nor shall any waiver in fact made by the City or Redeveloper with respect to any specific
default by the Redeveloper or the City under this Section be considered or treated as a waiver of
the rights of the City or the Redeveloper with respect to any other defaults by the Redeveloper, or
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the City under this Section or with respect to any defaults under any Section in this Agreement or
with respect to the particular default, except to the extent specifically waived in writing by the City
or the Redeveloper.
B. Rights and Remedies Cumulative.
The rights and remedies of the parties to this Agreement (or their successors in interest)
whether provided by law or by this Agreement, shall be cumulative, and the exercise by either
party of any one or more of such remedies shall not preclude the exercise by it, at the time or
different time, of any such remedies for the same default or breach by the other party. No waiver
made by either such party with respect to the performance, nor the manner of time thereof, or
any obligation of the other party or any condition as to its own obligation under this Agreement
shall be considered a waiver of any rights of the party making the waiver with respect to the
particular obligation of the other party or condition to its own obligation beyond those expressly
waived in writing and to the extent thereof, or a waiver in any respect in regard to any other rights
of the party making the waiver or any other obligations of the other party.
M41I191LIN . MAWI\'9I011:9 NO] I.EVi/_VI44
For the purposes of any of the provisions of this Agreement except with regard to payment
of real property taxes or guarantees as provided herein, neither the City, nor the Redeveloper, as
the case may be, nor any successor in interest, shall be considered in breach of, or default in, its
obligations with respect to the preparation of the Property for redevelopment, or the beginning
and completion of construction of the Project, or progress in respect thereto, in the event of
enforced delay in the performance of such obligations due to unforeseeable cause beyond its
control and without its fault or negligence, including, but not restricted to acts of God, acts of the
public enemy, acts of federal, state or local government, acts of the other party, fires, floods,
epidemics, quarantine restrictions, strikes, embargoes, acts of nature, unusually severe weather
or delays of subcontractors due to such causes; it being the purpose and intent of this provision
that in the event of the occurrence of any such enforced delay, the time or times for performance
of the obligations of the City with respect to the preparation of the Property for Redevelopment
or of the Redeveloper with respect to construction of the Project as the case may be, shall be
extended for the period of the enforced delay. Provided, that the party seeking the benefit of the
provisions of this Section, shall have first notified the other party thereof in writing, of the cause
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or causes thereof, and requested an extension of the period of enforced delay. Such extensions
of schedule shall be agreed to in writing by the parties hereto.
SECTION 16: EQUAL EMPLOYMENT OPPORTUNITY
The Redeveloper, for itself and its successors and assigns, agrees that during the
construction of the Project provided for in this Agreement that the following will apply:
A. Non -Discrimination.
The Redeveloper will not discriminate against any employee or applicant for employment
on the basis of race, color, religion, sex, age, national origin, marital status, sexual orientation,
military status, unfavorable military discharge, or physical or mental disability. The Redeveloper
will take affirmative action to ensure that applicants are employed, and that employees are treated
during employment, without regard to their race, color, religion, sex, age, national origin, marital
status, sexual orientation, military status, unfavorable military discharge, or physical or mental
disability. Such action shall include but not be limited to, the following: employment, upgrading,
demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other
forms of compensation, and selection for training, rates of pay or other forms of compensation,
and selection for training, including apprenticeship. The Redeveloper agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be provided
by the City setting forth the provisions of this non-discrimination clause.
B. Advertising.
The Redeveloper will, in all solicitations or advertisements for employees placed by or on
behalf of the Redeveloper, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin or state the Redeveloper
is an Equal Opportunity Employer and will include a display of the EOE logo in said advertisement.
C. Non -Compliance.
In the event of the Redeveloper's final determination of non-compliance with the non-
discrimination clauses of this Section, this Agreement may be canceled, terminated, or suspended
in whole or in part, upon written notification to the Redeveloper of a sixty (60) day cure period to
remedy the non-compliance issue to the satisfaction of the City.
D. Mandatory Inclusion of Provisions.
The Redeveloper will include the provisions of Paragraphs "A" through "C" of this Section
in every contract or purchase order and will require the inclusions of these provisions in every
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subcontract entered into by any of its contractors, unless exempted by rules, regulations, so that
such provisions will be binding upon each such contractor, subcontractor, or vendor as the case
may be.
SECTION 17: TITLES OF ARTICLES AND SECTIONS
Any titles of the several parts, Articles and Sections of this Agreement are inserted for convenience
of reference only and shall be disregarded in construing or interpreting any of its provisions.
SECTION 18: CONFLICT OF INTEREST
No member, officer, or employee of the City or its designees or agents and no member of the
governing body of the City during his or her tenure or for one year thereafter, shall have any interest,
direct or indirect, in any contract or subcontract or the proceeds thereof, with respect to which this
Agreement shall apply.
SECTION 19: NOTICES
All notices required and provided for in this Agreement shall be sent to the following parties on
behalf of the City and the Redeveloper.
To the City: City Manager
City Hall
55 West Tompkins Street
P.O. Box 1387
Galesburg, Illinois 61402-1387
with the copies to the City Attorney.
To Redeveloper: Smokin Willies BBQ, LLC
Tania Gibbs & Wayland Cunningham
203 S Timber St
Knoxville, IL 61448
All notices shall run from the date received, and all notices shall be delivered by certified or
registered mail.
SECTION 20: COUNTERPARTS
If the Agreement is executed in two or more counterparts, each shall constitute one and the same
instrument and each shall be recognized as an original instrument.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement and caused their
respective seals to be affixed and attested thereto as of the date first written above in this Agreement.
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CITY: CITY OF GALESBURG, ILLINOIS
A Municipal Corporation
M
Attest:
Peter Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
REDEVELOPER: Smokin Willies BBQ, LLC
M
M
Tania Gibbs, Ower
Wayland Cunningham, Owner
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EXHIBIT "A"
REDEVELOPMENT SITE
LEGAL DESCRIPTION
Sublots Six (6) and Seven (7) except the East Sixty (60) feet of said Sublots, in Block 12
in the City of Galesburg, Knox County, Illinois, according to plat in Volume 53, page 179.
COMMONLY KNOWN AS: 161 N Cherry St, Galesburg, IL 61401
PROPERTY IDENTIFICATION NUMBER: 99-10-478-004
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EXHIBIT "B"
ESTIMATED COSTS OF PROJECT
161 N Cherry Street
2024
Total Amount
Purchase price
140,000
Electrical contractor
9,330
Vestibule heater
4,500
Light fixtures, fans
2,784.08
Doors and ceiling tiles
7,882.08
Roofing repairs
9,743
TOTAL ESTIMATED PROJECT COST:
$174,239.16
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EXHIBIT "C"
Tax Increment Redevelopment Project Area IV
(Redevelopment Area)
LEGAL DESCRIPTION
COMMENCING AT THE APPARENT POINT OF INTERSECTION OF THE WEST RIGHT-OF-WAY OF SOUTH CEDAR STREET AND
THE SOUTH RIGHT-OF-WAY LINE OF WEST SOUTH STREET; THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE
OF SOUTH CEDAR STREET TO THE POINT OF INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF WEST TOMPKINS
STREET; THENCE EASTERLY ALONG THE NORTH RIGHT-OF-WAY LINE OF WEST TOMPKINS STREET TO THE WEST RIGHT-
OF-WAY LINE OF SOUTH BROAD STREET; THENCE NORTHERLY ALONG THE WEST RIGHT-OF-WAY LINE OF SOUTH BROAD
STREET TO THE SOUTH RIGHT-OF-WAY LINE OF WEST SIMMONS STREET; THENCE WESTERLY ALONG THE SOUTH RIGHT-
OF-WAY LINE OF WEST SIMMONS STREET TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF
SOUTH CEDAR STREET; THENCE NORTHERLY ALONG SAID SOUTH CEDAR STREET RIGHT-OF-WAY LINE TO THE POINT OF
INTERSECTION WITH THE NORTH LINE OF LOT 12 IN BLOCK 23 OF THE ORIGINAL TOWN OF GALESBURG; THENCE
WESTERLY ALONG THE NORTH LINE OF LOTS 7 THROUGH 12 IN BLOCK 23 OF THE ORIGINAL TOWN OF GALESBURG TO
THE POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF SOUTH WEST STREET; THENCE SOUTHERLY ALONG
SAID RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF WEST SIMMONS
STREET; THENCE WESTERLY ALONG SAID RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-
OF-WAY LINE OF SOUTH ACADEMY STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY TO THE POINT OF
INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF WEST MAIN STREET; THENCE NORTHERLY ALONG SAID
ACADEMY STREET RIGHT-OF-WAYTOTHE POINTOF INTERSECTION WITH THE SOUTH LINE OF BLOCK 21 OFTHE ORIGINAL
TOWN OF GALESBURG EXTENDED; THENCE EASTERLY ALONG SAID EXTENDED SOUTH LINE OF BLOCK 21 TO THE POINT
OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF NORTH WEST STREET; THENCE NORTHERLY ALONG SAID -
RIGHT -OF -WAY LINE TO THE SOUTH LINE OF LOT 14 OF BLOCK 21 OF THE ORIGINAL TOWN OF GALESBURG; THENCE
WESTERLY ALONG THE SOUTH LINE OF LOT 14 AND LOTS 3 THROUGH 6 OF BLOCK 21 OF THE ORIGINAL TOWN OF
GALESBURG EXTENDED TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF NORTH ACADEMY
STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE NORTHERLY
RIGHT-OF-WAY LINE OF THE BNSF RAILWAY; THENCE SOUTHWESTERLY ALONG SAID RIGHT-OF-WAY LINE TO THE POINT
OF INTERSECTION WITH THE EXTENDED WEST RIGHT-OF-WAY LINE OF CEDAR AVENUE; THENCE NORTHERLYALONG SAID
RIGHT -WAY TO THE POINT OF INTERSECTION WITH THE SOUTH LINE OF LOT 5 OF FANITA F. WELSH'S SUBDIVISION
EXTENDED TO THE WEST; THENCE EASTERLY ALONG SAID EXTENDED SOUTH LINE TO SOUTHEAST CORNER OF SAID LOT;
THENCE NORTHERLY ALONG THE EAST LINE OF SAID LOT 5 TO THE POINT OF INTERSECTION WITH THE EXTENDED NORTH
RIGHT-OF-WAY LINE OF WEST WATER STREET; THENCE EASTERLY ALONG THE EXTENDED NORTH RIGHT-OF-WAY LINE OF
WEST WATER STREET TO THE SOUTHWEST CORNER OF LOT 12 OF A SUBDIVISION OF ORIGINAL LOTS 5, 6, 7 AND 8 OF
BLOCK 7 OF ORIGINAL PLAT OF GALESBURG AS RECORDED IN A REVENUE PLAT OF 1904; THENCE NORTHERLY ALONG
THE WEST LINE OF SAID LOT 12 TO THE SOUTHEAST CORNER OF LOT 13 OF A SUBDIVISION OF ORIGINAL LOTS 5, 6,7 AND
8 OF BLOCK 7 OF ORIGINAL PLAT OF GALESBURG AS RECORDED IN A REVENUE PLAT OF 1904; THENCE EASTERLY ALONG
THE SOUTH LINE OF SAID LOT 13 3 RODS; THENCE NORTHERLY 3 RODS TO A POINT ON THE NORTH LINE OF SAID LOT 12
3 RODS EAST OF EAST LINE OF SAID LOT 13; THENCE EASTERLY ALONG THE NORTH LINE OF LOTS 12 AND 11 OF A
SUBDIVISION OF ORIGINAL LOTS 5, 6, 7 AND 8 OF BLOCK 7 OF ORIGINAL PLAT OF GALESBURG TO THE POINT OF
INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF NORTH WEST STREET; THENCE NORTHERLY ALONG THE
EXTENDED WEST RIGHT-OF-WAY LINE OF NORTH WEST STREET TO THE POINT OF INTERSECTION WITH THE NORTH
RIGHT-OF-WAY LINE OF WEST NORTH STREET; THENCE EASTERLY ALONG THE NORTH RIGHT-OF-WAY LINE OF NORTH
STREET TO THE POINT OF INTERSECTION WITH THE SOUTH LINE OF THE SANITARY DISTRICT CHANNEL; THENCE
NORTHEASTERLY ALONG SAID LINE OF THE SANITARY CHANNEL TO THE WEST RIGHT-OF-WAY LINE OF NORTH SEMINARY
STREET; THENCE NORTHEASTERLY TO THE SOUTHWEST CORNER OF BLOCK 1 OF PECK & WOODS ADDITION TO THE TOWN
OF GALESBURG; THENCE EASTERLY ALONG THE SOUTH LINE OF BLOCK 1 OF PECK & WOODS ADDITION TO THE POINT OF
INTERSECTION WITH THE SOUTH LINE OF THE GALESBURG SANITARY DISTRICT CHANNEL; THENCE EASTERLYALONG SAID
CHANNEL EXTENDED TO THE POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF NORTH CHAMBERS
STREET; THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY TO THE SOUTHWEST CORNER OF LOT 12 OF THE SUBDIVISION
OF LOTS 1 AND 11 THROUGH 18 OF J. S. CHAMBER'S SUBDIVISION OF LOTS 1, 3, 4 AND 5 OF BLOCK 1 OF MATTHEW
CHAMBER'S ADDITION TO THE CITY OF GALESBURG; THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 12 TO THE
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SOUTHEAST CORNER OF LOT 12; THENCE NORTHERLY ALONG THE EAST LINE OF SAID LOT 12 TO THE NORTHEAST CORNER
OF SAID LOT 12; THENCE EASTERLY ALONG THE SOUTH LINE OF LOT 2 OF BLOCK 1 OF MATTHEW CHAMBER'S ADDITION
TO GALESBURG TO THE SOUTHEAST CORNER OF SAID LOT 2; THENCE SOUTHERLY ALONG THE WEST LINE OF LOT 21 OF
PAYNE'S ADDITION TO GALESBURG TO THE SOUTHWEST CORNER OF SAID LOT 21; THENCE EASTERLY ALONG THE SOUTH
LINE OF SAID LOT 21 EXTENDED TO THE POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF SUMNER
STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY LINE TO THE SOUTHWEST CORNER OF LOT 29 OF THE
SUBDIVISION OF 1898 OF ORIGINAL LOTS 1 THROUGH 4 OF PAYNE'S ADDITION TO THE CITY OF GALESBURG; THENCE
EASTERLY ALONG THE SOUTH LINE OF SAID LOT 29 TO THE SOUTHEAST CORNER OF LOT 29; THENCE NORTHERLY ALONG
EAST LINE OF LOT 29 TO THE SOUTHWEST CORNER OF LOT 7 OF THE SUBDIVISION OF LOTS 7, 8, 9, 10 AND 19 OF GREEN
& MCCOY'S ADDITION; THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 7 EXTENDED TO THE POINT OF
INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF THE BNSF RAILWAY; THENCE NORTHEASTERLY ALONG SAID
RIGHT-OF-WAY TO THE POINT OF INTERSECTION WITH THE EXTENDED SOUTH LINE OF LOT 40 OF A SUBDIVISION OF LOTS
14 & 18 OF 10 ACRE LOT 4 AND LOT 21 OF 10 ACRE LOT 5 OF ARNOLD'S SUBDIVISION OF 10 ACRE LOT 5 AND LOT 7 OF
10 ACRE LOT OF ORIGINAL PLAT OF GALESBURG; THENCE EASTERLY ALONG SAID EXTENDED SOUTH LINE TO THE POINT
OF INTERSECTION WITH THE EAST LINE OF ARNOLD'S SUBDIVISION OF 10 ACRE LOT 5; THENCE NORTHERLY ALONG SAID
EAST LINE TO THE SOUTHWEST CORNER OF LOT 22 OF ARNOLD'S SUBDIVISION OF 10 ACRE LOT 5; THENCE EASTERLY
ALONG SAID SOUTH LINE TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF LINCOLN STREET;
THENCE SOUTHERLY ALONG THE WEST RIGHT-OF-WAY LINE OF LINCOLN STREET TO THE SOUTHEAST CORNER OF LOT 29
OF ARNOLD'S SUBDIVISION OF 10 ACRE LOT 5; THENCE EASTERLY ALONG THE EXTENDED SOUTH LINE OF LOT 5 OF
ARNOLD'S SUBDIVSION OF 10 ACRE LOT 5 TO THE SOUTHEAST CORNER OF SAID LOT 5; THENCE SOUTHERLY ALONG THE
WEST LINE OF LOT 13 OF BURGLAND AND JOHNSON'S SUBDIVISION TO THE SOUTHWEST CORNER OF SAID LOT 13;
THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 13 EXTENDED TO THE POINT OF INTERSECTION WITH THE EAST
RIGHT-OF-WAY LINE OF FULTON STREET; THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY TO THE POINT OF
INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF EAST MAIN STREET; THENCE EASTERLY ALONG SAID RIGHT-OF-
WAY LINE TO THE SOUTHEAST CORNER OF LOT 34 OF SCRIPP'S SUBDIVISION; THENCE NORTHERLY ALONG THE EAST LINE
OF SAID LOT 34 OF SAID SUBDIVISION TO THE NORTHWEST CORNER OF LOT 33 OF SAID SUBDIVISION; THENCE EASTERLY
ALONG THE NORTH LINE OF SAID LOT 33 OF SAID SUBDIVISION TO THE SOUTHEAST CORNER OF LOT 35 OF SAID
SUBDIVISION; THENCE NORTHERLY ALONG THE EAST LINE OF SAID LOT 35 OF SAID SUBDIVISION TO THE NORTHEAST
CORNER OF LOT 35 OF SAID SUBDIVISION; THENCE EASTERLY ALONG THE EXTENDED SOUTH LINE OF LOT 29 OF SCRIPP'S
SUBDIVISION TO THE WEST RIGHT-OF-WAY LINE OF NORTH WHITESBORO STREET; THENCE NORTHERLY ALONG SAID
RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE EXTENDED NORTH LINE OF THE SUBDIVISION OF LOTS
3, 4 AND 5 BLOCK 1 OF CAMPBELL'S ADDITION; THENCE EASTERLY ALONG SAID EXTENDED NORTH LINE TO THE WEST
LINE OF SUMMIT ADDITION; THENCE NORTHERLY 1 ROD ALONG THE WEST LINE OF SUMMIT ADDITION TO THE
NORTHWEST CORNER OF LOT 1 OF SUMMIT ADDITION; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1 TO
THE NORTHEAST CORNER OF SAID LOT 1; THENCE SOUTHERLY 1 ROD TO THE NORTHWEST CORNER OF LOT 2 OF SUMMIT
ADDITION; THENCE EASTERLYALONG THE NORTH LINE OF SAID LOT 2TOTHE NORTHWEST CORNER OF LOTS OF SUMMIT
ADDITION; THENCE SOUTHERLY ALONG THE WEST LINE OF SAID LOT 9 TO THE SOUTHWEST CORNER OF LOT 9; THENCE
EASTERLY ALONG THE SOUTH LINE OF LOT 9 EXTENDED TO THE NORTHWEST CORNER OF LOT 19 OF THE RESUBDIVISION
OF ORIGINAL LOTS 1, 2 & 3 OF BLOCK 2 OF SUMMIT ADDITION AS RECORDED IN A REVENUE PLAT OF 1904; THENCE
EASTERLY ALONG THE NORTH LINE OF SAID LOT 19 TO THE NORTHEAST CORNER OF LOT 19; THENCE SOUTHERLY TO THE
SOUTHWEST CORNER OF LOT 7 OF THE RESUBDIVISION OF BLOCK 2 OF THE SUMMIT ADDITION; THENCE EASTERLY
ALONG THE SOUTH LINE OF SAID LOT 7 EXTENDED TO THE POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE
OF ARNOLD STREET; THENCE EASTERLY ALONG THE EXTENDED SOUTH LINE OF LOT 7 OF M. J. KITCHELL'S SUBDIVISION
TO THE WEST RIGHT-OF-WAYLINE OF NORTH FARNHAM STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY TO
THE POINT OF INTERSECTION WITH THE EXTENDED NORTH LINE OF LOT 7 OF BLOCK 1 OF OLOF HAWKINSON'S ADDITION;
THENCE EASTERLY ALONG THE EXTENDED NORTH LINE OF LOTS 7 AND 8 IN BLOCKS 1, 2 AND 3 AND LOT 4 IN BLOCK 4 OF
OLOF HAWKINSON'S ADDITION TO THE POINT OF INTERSECTION WITH THE EAST LINE OF OLOF HAWKINSON'S ADDITION;
THENCE EASTERLY ALONG THE EXTENDED NORTH LINE OF LOT 4 IN BLOCK 4 AND LOT 27 IN BLOCK 3 OF THE
WASHINGTON ADDITION TO THE NORTHEAST CORNER OF SAID LOT 27; THENCE SOUTHERLY ALONG THE EAST LINES OF
LOTS 27 AND 28 OF BLOCK 3 OF THE WASHINGTON ADDITION TO THE SOUTHEAST CORNER OF LOT 28; THENCE WESTERLY
ALONG THE SOUTH LINE OF SAID LOT 28 EXTENDED TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY
LINE OF CHESTNUTSTREET; THENCE SOUTHERLYALONG SAID RIGHT-OF-WAY LINETOTHE POINT OF INTERSECTION WITH
THE NORTH RIGHT-OF-WAY LINE OF EAST MAIN STREET; THENCE WESTERLYALONG SAID NORTH RIGHT-OF-WAY OF EAST
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MAIN STREET TO THE POINT OF INTERSECTION WITH THE EXTENDED EAST LINE OF LOT 4 IN BLOCK 5 OF THE FACTORY
ADDITION; THENCE SOUTHERLY ALONG THE EXTENDED EAST LINE OF LOTS 4 AND 9 OF BLOCK 5 OF FACTORY ADDITION
TO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF WASHINGTON STREET; THENCE WESTERLY
ALONG SAID SOUTH RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF
ILLINOIS AVENUE; THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE TO THE SOUTHEAST CORNER OF LOT 7
IN BLOCK 1 OF N. T. ALLEN'S SUBDIVISION; THENCE WESTERLY ALONG THE EXTENDED SOUTH LINE OF LOTS 6 AND 7 IN
BLOCKS 1 AND 2 OF N. T. ALLEN'S SUBDIVISION TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE
OF SOUTH FARNHAM STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY LINE TO THE SOUTHEAST CORNER OF
LOT 1 IN BLOCK 1 OF THE RESUBDIVISION OF BLOCKS 1, 2, 3 AND 4 OF THE HAYNER'S ADDITION; THENCE WESTERLY
ALONG THE EXTENDED SOUTH LINE OF LOTS 1 THROUGH 9 IN BLOCK 1 AND LOTS 1 THROUGH 6 OF BLOCK 2 TO THE
SOUTHWEST CORNER OF LOT 6 IN BLOCK 2 OF SAID RESUBDIVISION OF HAYNER'S ADDITION; THENCE NORTHERLY 55
FEET ALONG THE WEST LINE OF LOT 6 IN BLOCK 2 OF THE RESUBDIVISION OF BLOCKS 1, 2, 3 AND 4 OF HAYNER'S
ADDITION; THENCE WESTERLY TO THE EAST LINE OF SAID LOT 7 TO A POINT 55 FEET NORTH OF THE SOUTH LINE OF LOT
7; THENCE SOUTHERLY 5 FEET ALONG THE WEST LINE OF SAID LOT 7 TO A POINT 50 FEET NORTH OF THE SOUTH LINE OF
SAID LOT 7; THENCE WESTERLY TO A POINT ON THE EAST RIGHT-OF-WAY LINE OF LOCUST STREET 50 FEET NORTH OF
THE SOUTHWEST CORNER OF LOT 9 IN BLOCK 2 OF SAID RESUBDIVISION OF HAYNER'S ADDITION; THENCE SOUTHERLY
ALONG SAID RIGHT-OF-WAY LINE TO THE SOUTHWEST CORNER OF SAID LOT 9; THENCE WESTERLY ALONG THE
EXTENDED SOUTH LINES OF LOTS 1-5 IN BLOCK 1 OF FROST'S ADDITION AND LOT 23 OF THE REVENUE PLAT OF 1904 OF
A SUBDIVISION OF ORIGINAL LOTS 1, 2, 3, 5, 6, 7, 8, 9 & 12 OF BLOCK 2 OF FROST'S ADDITION TO THE SOUTHWEST
CORNER OF SAID LOT 23; THENCE NORTHERLY ALONG THE WEST LINE OF SAID LOT 23 TO THE POINT OF INTERSECTION
WITH THE SOUTH RIGHT-OF-WAY LINE OF EAST MAIN STREET; THENCE WESTERLY ALONG SAID SOUTH RIGHT-OF-WAY
LINE TO THE POINT OF INTERSECTION WITH THE WEST LINE OF LOT 27 OF SAID REVENUE PLAT OF 1904; THENCE
SOUTHERLY ALONG SAID WEST LINE OF LOT 27 TO THE POINT OF INTERSECTION WITH THE SOUTH LINE OF SAID LOT;
THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 27 TO THE NORTHERNMOST CORNER OF LOT 14 OF BLOCK 2 OF
FROST'S ADDITION; THENCE SOUTHWESTERLY ALONG THE NORTHWEST LINE OF SAID LOT 14 EXTENDED TO THE POINT
OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF GRAND AVENUE; THENCE NORTHWESTERLY ALONG SAID
RIGHT-OF-WAYTOTHE NORTHERNMOST CORNER OF LOT IN BLOCK 3 OF FROST'S ADDITION; THENCE SOUTHWESTERLY
ALONG THE NORTHWEST LINE OF SAID LOT 4 TO THE WESTERNMOST CORNER OF SAID LOT 4; THENCE SOUTHEASTERLY
ALONG THE SOUTHWEST LINE OF SAID LOT4TO THE POINT OF INTERSECTION WITH THE NORTH LINE OF LOT 13 IN BLOCK
3 OF FROST'S ADDITION; THENCE WESTERLY ALONG THE NORTH LINE OF LOTS 13 AND 14 IN BLOCK 3 OF FROST'S
ADDITION TO THE EAST RIGHT-OF-WAY LINE OF PINE STREET; THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY TO THE
POINT OF INTERSECTION WITH THE EXTENDED CENTERLINE OF THE VACATED ALLEY IN THE SUBDIVISION OF THE SOUTH
HALF OF ORIGINAL 5 ACRE LOT 6; THENCE WESTERLY ALONG THE SAID EXTENDED CENTERLINE OF THE VACATED ALLEY
TO THE POINT OF INTERSECTION WITH THE WEST LINE OF LOT 1 IN THE SUBDIVISION OF THE SOUTH HALF OF ORIGINAL
5 ACRE LOT 6; THENCE NORTHERLY ALONG THE WEST LINE OF LOTS 1 AND 10 IN SAID SUBDIVISION TO THE NORTHEAST
CORNER OF LOT 6 IN THE RESUBDIVISION OF ORIGINAL 5 ACRE LOTS 5 AND 6 OF THE ORIGINAL PLAT OF GALESBURG;
THENCE WESTERLY ALONG THE NORTH LINE OF LOTS 2 THROUGH 6 OF SAID RESUBDIVISION TO THE NORTHWEST
CORNER OF LOT 2; THENCE NORTHERLY ALONG THE WEST LINE OF SAID RESUBDIVISION TO A POINT 18 FEET NORTH OF
THE SOUTH LINE OF LOT 4 IN BLOCK 4 OF SHELDON ALLEN'S SUBDIVISION OF ORIGINAL 5 ACRE LOTS 3 AND 4; THENCE
WESTERLY ALONG A LINE 18 FEET NORTH OF THE SOUTH LINE OF SAID LOT 4 TO THE POINT OF INTERSECTION WITH THE
EAST RIGHT-OF-WAY LINE OF ALLENS AVENUE; THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY LINE TO THE POINT OF
INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF MULBERRY STREET; THENCE WESTERLY ALONG SAID SOUTH
RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF COTTAGE AVENUE;
THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY LINE TO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-
WAY LINE OF EAST SOUTH STREET; THENCE WESTERLY ALONG THE SOUTH RIGHT-OF-WAY LINE OF EAST SOUTH STREET
TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SOUTH KELLOGG STREET; THENCE NORTHERLY
ALONG SAID WEST RIGHT-OF-WAY TO A POINT 116.1 FEET SOUTH OF THE SOUTH RIGHT-OF-WAY LINE OF E SIMMONS
STREET; THENCE WESTERLY 65 TO THE POINT OF INTERSECTION WITH THE EXTENDED EAST LINE OF C. L. BROWN'S
SUBDIVISION; THENCE NORTHERLY ALONG SAID EXTENDED EAST LINE TO THE SOUTHEAST CORNER OF LOT 3 IN C. L.
BROWN'S SUBDIVISION; THENCE WESTERLY ALONG THE SOUTH LINE OF C. L. BROWN'S SUBDIVISION TO THE
SOUTHWEST CORNER OF SAID SUBDIVISION; THENCE WESTERLY ALONG THE SOUTH LINE OF THE CUSTER-COX
RESUBDIVISION TO THE SOUTHWEST CORNER OF SAID RESUBDIVISION; THENCE WESTERLY ALONG THE SOUTH LINE OF
LOTS 2 AND 3 IN THE SUBDIVISION OF BLOCK 30 OF THE ORIGNAL PLAT OF GALESBURG EXTENDED TO THE POINT OF
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INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SOUTH PRAIRIE STREET; THENCE NORTHERLY ALONG SAID
RIGHT-OF-WAY TO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF EAST SIMMONS STREET;
THENCE WESTERLY ALONG SAID RIGHT-OF-WAY TO THE NORTHEAST CORNER OF LOT 3 OF BLOCK 31 IN THE ORIGINAL
PLAT OF GALESBURG; THENCE SOUTHERLY ALONG THE EAST LINE OF LOT 3 EXTENDED TO THE NORTHWEST CORNER OF
LOT 17 OF THE RESUBDIVISION OF THE NORTH 1/3 OF ORIGINAL LOTS 9 AND 10, THE SOUTH 12 FEET OF ORIGINAL LOTS
1 AND 2 AND THE SOUTH 3 FEET OF ORIGINAL LOT 3 IN BLOCK 31 OF THE ORIGINAL TOWN; THENCE 10 FEET WEST
PERPENDICULAR TO THE WEST LINE OF SAID LOT 17; THENCE 26.5 FEET SOUTH TO A POINT ON THE SOUTH LINE OF LOT
20 OF SAID RESUBDIVISION; THENCE WESTERLY ALONG THE SOUTH LINE OF LOT 20 TO THE NORTHWEST CORNER OF
LOT 10 IN SAID RESUBDIVISION; THENCE SOUTHERLY ALONG THE WEST LINE OF LOTS 10 AND 11 OF SAID RESUBDIVISION
TO THE POINT OF INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF E TOMPKINS STREET; THENCE WESTERLY 15
FEETALONG SAID NORTH RIGHT-OF-WAY LINE; THENCE NORTH 95 FEET PERPENDICULAR TO THE NORTH RIGHT-OF-WAY
OF EAST TOMPKINS STREET; THENCE WEST 60 FEET; THENCE NORTH 28.75 FEET; THENCE WEST 123 FEET TO THE EAST
RIGHT-OF-WAY LINE OF SOUTH CHERRY STREET; THENCE SOUTHERLY ALONG THE EAST RIGHT-OF-WAY LINE OF SOUTH
CHERRY STREETTO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF EAST SOUTH STREET; THENCE
WESTERLY ALONG SAID SOUTH RIGHT-OF-WAY TO THE POINT OF BEGINNING; EXCLUDING AN AREA MORE
PARTICULARLY DESCRIBED AS A TRACT OF LAND COMMENCING ATTHE POINT OF INTERSECTION OF THE NORTH RIGHT-
OF-WAY LINE OF EAST MAIN STREET AND THE WEST RIGHT-OF-WAY LINE OF NORTH KELLOGG STREET WHICH IS THE
POINT OF BEGINNING; THENCE EASTERLY ALONG THE NORTH RIGHT-OF-WAY LINE OF EAST MAIN STREET TO THE POINT
OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF SOUTH CHAMBERS STREET; THENCE SOUTHERLY ALONG SAID
CHAMBERS STREET RIGHT-OF-WAY TO THE POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF
MULBERRY STREET; THENCE WESTERLY ALONG SAID MULBERRY STREET RIGHT-OF-WAY TO THE POINT OF INTERSECTION
WITH THE WEST RIGHT-OF-WAY LINE OF SOUTH SEMINARY STREET; THENCE NORTHERLY ALONG SAID RIGHT-OF-WAY
LINE TO THE SOUTH RIGHT-OF-WAY LINE OF EAST SIMMONS STREET; THENCE WESTERLY ALONG SAID SIMMONS STREET
RIGHT-OF-WAY TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SOUTH KELLOGG STREET;
THENCE NORTHERLYALONG SAID RIGHT-OF-WAY LINE TO THE POINT OF BEGINNING; ALSO EXCLUDING LOTS 3 THROUGH
10, 27 AND 29 THROUGH 31 OF THE SUBDIVISION OF BLOCK 17 OF THE CITY OF GALESBURG; INCLUDING AN AREA MORE
PARTICULARLY DESCRIBED AS A TRACT OF LAND BEGINNING AT THE INTERSECTION OF THE SOUTH RIGHT-OF-WAY OF
MULBERRY STREET AND THE WEST RIGHT-OF-WAY LINE OF SEMINARY STREET; THENCE NORTH ALONG THE WEST RIGHT-
OF-WAY LINE OF SEMINARY STREET TO THE POINT OF INTERSECTION WITH THE NORTH LINE OF THE SOUTH 4 RODS OF
THE WEST 8 RODS OF LOT 14 IN THE SUBDIVISION OF BLOCK 62 AND THAT LINE EXTENED; THENCE EAST ALONG THE
NORTH LINE OF THE SOUTH 4 RODS OF THE WEST 8 RODS OF LOT 14 IN THE SUBDIVISION OF BLOCK 62 AND THAT LINE
EXTENDED TO THE EAST LINE OF THE SOUTH 4 RODS OF THE WEST 8 RODS OF LOT 14 IN THE SUBDIVISION OF BLOCK 62;
THENCE SOUTH ALONG THE EAST LINE OF THE SOUTH 4 RODS OF THE WEST 8 RODS OF LOT 14 IN THE SUBDIVISION OF
BLOCK 62 TO THE POINT OF INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF MULBERRY STREET; THENCE EAST
ALONG THE NORTH RIGHT-OF-WAY LINE OF MULBERRY STREET TO THE WEST LINE OF LOT 15 OF THE SUBDIVISION OF
BLOCK 62; THENCE NORTH ALONG THE WEST LINE OF LOT 15 TO THE NORTHERLY LINE OF LOT 15; THENCE EASTERLY
ALONG THE NORTHERLY LINE OF LOT 15 TO THE WEST LINE OF LOT 16 IN THE SUBDIVISION OF BLOCK 62; THENCE NORTH
ALONG THE WEST LINE OF LOT 16 TO THE NORTH LINE OF LOT 16; THENCE EAST ALONG THE NORTH LINE OF LOT 16 TO
THE EAST LINE OF LOT 16; THENCE SOUTH ALONG THE EAST LINE OF LOT 16 AND THAT LINE EXTENDED TO THE POINT
OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF MULBERRY STREET; THENCE WEST ALONG THE SOUTH
RIGHT-OF-WAY LINE OF MULBERRY STREET TO THE POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF
SEMINARY STREET, SAID POINT BEING THE POINT OF BEGINNING; SAID TRACT CONTAINING 288.6 ACRES MORE OR LESS
ALL BEING SITUATED IN THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS. EXCEPT THE "EARLY TERMINATION AREA"
APPROVED BY ORDINANCE 22-3687, Beginning at the Southeast corner of Lot 34 of Scripp's Subdivision; thence Northerly
along the East line of said Lot 34 of said Subdivision to the Northwest corner of Lot 33 of said Subdivision; thence Easterly
along the North line of said Lot 33 of said Subdivision to the Southeast corner of Lot 35 of said Subdivision; thence
Northerly along the East line of said Lot 35 of said Subdivision to the Northeast corner of Lot 35 of said Subdivision;
thence Easterly along the extended South line of Lot 29 of Scripp's Subdivision to the West right-of-way line of North
Whitesboro Street; thence Northerly along said right-of-way line to the point of intersection with the extended North
line of the Subdivision of Lots 3, 4 and 5 Block 1 of Campbell's Addition; thence Easterly along said extended North line
to the West line of Summit Addition; thence Northerly 1 rod along the West line of Summit Addition to the northwest
corner of Lot 1 of Summit Addition; thence Easterly along the North line of said Lot 1 to the Northeast corner of said Lot
1; thence Southerly 1 rod to the Northwest corner of Lot 2 of Summit Addition; thence Easterly along the North line of
Page 26 of 30
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said Lot 2 to the Northwest corner of Lot 9 of Summit Addition; thence Southerly along the West line of said Lot 9 to the
Southwest corner of Lot 9; thence Easterly along the South line of Lot 9 extended to the Northwest corner of Lot 19 of
the Resubdivision of Original Lots 1, 2 & 3 of Block 2 of Summit Addition as recorded in a Revenue Plat of 1904; thence
Easterly along the North line of said Lot 19 to the Northeast corner of Lot 19; thence Southerly to the Southwest corner
of Lot 7 of the Resubdivision of Block 2 of the Summit Addition; thence Easterly along the South line of said Lot 7 extended
to the point of intersection with the East right-of-way line of Arnold Street; thence Easterly along the extended South
line of Lot 7 of M. J. Kitchell's Subdivision to the West right-of-wayline of North Farnham Street; thence Northerly along
said right-of-wayto the point of intersection with the extended North line of Lot 7 of Block 1 of Olof Hawkinson's Addition;
thence Easterly along the extended North line of Lots 7 and 8 in Blocks 1, 2 and 3 and Lot 4 in Block 4 of Olof Hawkinson's
Addition to the point of intersection with the East line of Olof Hawkinson's Addition; thence Easterly along the extended
North line of Lot 4 in Block 4 and Lot 27 in Block 3 of the Washington Addition to the Northeast corner of said Lot 27;
thence Southerly along the East lines of lots 27 and 28 of Block 3 of the Washington Addition to the Southeast corner of
Lot 28; thence Westerly along the South line of said Lot 28 extended to the point of intersection with the West right-of-
way line of Chestnut Street; thence Southerly along said right-of-way line to the point of intersection with the North right-
of-way line of East Main Street; thence Westerly along said North right-of-way of East Main Street to the point of
intersection with the extended East line of lot 4 in Block 5 of the Factory Addition; thence Southerly along the extended
East line of Lots 4 and 9 of Block 5 of Factory Addition to the point of intersection with the south right-of-way line of
Washington Street; thence Westerly along said South right-of-way line to the point of intersection with the West right-
of-way line of Illinois Avenue; thence Northerly along said West right-of-way line to the Southeast corner of Lot 7 in Block
1 of N. T. Allen's Subdivision; thence Westerly along the extended South line of Lots 6 and 7 in Blocks 1 and 2 of N. T.
Allen's Subdivision to the point of intersection with the West right-of-way line of South Farnham Street; thence Northerly
along said right-of-way line to the Southeast corner of Lot 1 in block 1 of the Resubdivision of Blocks 1, 2, 3 and 4 of the
Hayner's Addition; thence Westerly along the extended South line of Lots 1 through 9 in Block 1 and Lots 1 through 6 of
Block 2 to the Southwest corner of Lot 6 in Block 2 of said Resubdivision of Hayner's Addition; thence Northerly 55 feet
along the West line of Lot 6 in Block 2 of the Resubdivision of Blocks 1, 2, 3 and 4 of Hayner's Addition; thence Westerly
to the West line of said Lot 7 to a point 55 feet North of the South line of Lot 7; thence Southerly 5 feet along the West
line of said Lot 7 to a point 50 feet North of the South line of said Lot 7; thence Westerly to a point on the East right-of-
way line of Locust Street 50 feet North of the Southwest corner of Lot 9 in block 2 of said Resubdivision of Hayner's
Addition; thence Southerly along said right-of-way line to the Southwest corner of said Lot 9; thence Westerly along the
extended South Lines of Lots 1-5 in Block 1 of Frost's Addition and Lot 23 of the Revenue Plat of 1904 of a Subdivision of
Original Lots 1, 2, 3, 5, 6, 7, 8, 9 & 12 of Block 2 of Frost's Addition to the Southwest corner of said Lot 23; thence Northerly
along the West line of said Lot 23 to the point of intersection with the South right-of-way line of East Main Street; thence
Westerly along said South right-of-way line to the point of intersection with the West line of Lot 27 of said Revenue Plat
of 1904; thence Northwesterly to the Southeast corner of Lot 34 of Scripp's Subdivision and the Point of Beginning; being
a tract of land containing 43 acres, more or less.
Page 27 of 30
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EXHIBIT "D"
PROJECT DESCRIPTION
161 N Cherry Street
Smokin Willies BBQ, LLC is proposing to purchase 161 N Cherry St and conduct renovations to open a permanent
home for their business. In addition to the purchase of the property, project expenses include the installation of
new interior lighting, replacement of ceiling fans, replacement of exhaust fans in the restrooms, new appliances,
new shelving, new ceiling tiles, replacement of interior doors, and repairs to the roofing materials.
The building is approximately 8,200 square feet and currently has one tenant, but a large portion of the building
has been underutilized, so the renovations and establishment of a restaurant will bring new life to the building and
neighborhood.
The estimated total project cost is $174,239.16. The proposed incentive would be approximately 15% of the eligible
expenses ($26,135.87), which would be paid out as a reimbursement. The remaining funds to complete the project
will be paid by the owner through owners' equity, a bank loan, a Tax Increment Financing incentive and a City
Downtown Revolving Loan.
Smokin Willies BBQ anticipates 8 part-time jobs will be created as a result of this project. The owner anticipates
beginning work February 2024 with an anticipated completion by the October 2, 2024.
The Tax Increment Financing funding will be utilized to assist with redevelopment expenses. A benefit to the public
is that this project will bring new life to the building and neighborhood as a majority of this approximate 8,200
square foot building has been underutilized for a number of years.
If not for a significant TIF incentive, completing the necessary renovations to establish this new permanent location
for this business would not be possible.
Page 28 of 30
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EXHIBIT "E"
REDEVELOPER ASSISTANCE COSTS
TAX INCREMENT FINANCING
DEVELOPER ELIGIBLE PROJECT COSTS
2024
Purchase price
Electrical contractor
Vestibule heater
Light fixtures, fans
Doors and ceiling tiles
Roofing repairs
Total Amount
140,000
9,330
4,500
2,784.08
7,882.08
9,743
TOTAL ESTIMATED PROJECT COST: $174,239.16
Page 29 of 30
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Smokin Willies BBQ, LLC
Request for Reimbursement for Costs Incurred
161 N Cherry Street
Date of Request: Request #:
Detailed list of redevelopment activities which have been completed since last request for
reimbursement.
Description of Activity Paid To Costs Incurred
TOTAL COSTS INCURRED: $
Attached are invoices which support the costs identified for the above -listed activities.
I certify that the costs identified above have been incurred for this project.
City authorization for payment:
Date Authorized:
(typed name)
Page 30 of 30
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23-4129
COUNCIL LETTER
CITY OF GALESBURG
DECEMBER 18, 2023
AGENDA ITEM: Approve preauthorization for the purchase of sixteen police pursuit vehicles.
SUMMARY RECOMMENDATION: The City Manager, Police Chief, Fleet Superintendent, and
Purchasing Agent recommend waiving the normal purchasing policies and approve the purchase
of sixteen 2025 police pursuit vehicles not to exceed $52,000 per unit.
BACKGROUND: The police department fleet is due for vehicle replacement in 2025. A few
vehicle purchases have been delayed for several years due to logistical reasons and supply chain
problems. The following sixteen vehicles will all be due for replacement in 2025: 5, 6, 7, 20-28,
29, 31, 32, and 34.
The current fleet consists of 2020 Ford Police Interceptor Utility Hybrid AWD units; however,
there are also some 2016 and 2012 models still in use and are getting high in mileage. The vehicles
have started to have problems and are often down for repair resulting in significant repair costs
as well as logistical problems from the downtime. The Fleet Superintendent regularly monitors
the usage and performance of the vehicles in the City fleet to provide sound evaluation as to how
long the City should anticipate keeping a vehicle in use as a cost effective unit. The existing police
units will be migrated to other departments as the Fleet Superintendent deems appropriate, and
the vehicles utilized by those departments would be sold on Purple Wave.
All vehicle equipment, including the seats, cages, consoles, and lights, are models that fit the Ford
Interceptor body style. It would be in the best interest of the city to replace the current vehicles
using the 2025 Ford Interceptor SUV to reuse the current equipment. The purchase of a different
vehicle would require the replacement of all the equipment at a significant expense to the city.
Several factors have contributed to the ongoing volatile vehicle market such as COVID, global
chip shortages, and the auto worker's strike. As a result, there have been shortages and long lead
times in the vehicle industry, including the police pursuit vehicles. Due to the significant supply
chain problems, City staff are requesting to waive the normal purchasing policies and obtain prior
purchasing authority from the City Council to spend up to $52,000.00 per vehicle to lock in the
purchase as soon as the order bank opens. With the high demand of police pursuit vehicles, the
dealers expect the orders to be filled within a week. Attempts to use the normal bidding process
may result in the 2025 vehicle allotments to be filled before the standard timeline of an awarded
bid. The Ford order bank is anticipated to open in February 2024 for the 2025 vehicle model.
Competitive bids would immediately be obtained by contacting several Ford dealers to provide
pricing based on the bid specifications. Remaining conscious of fuel charges, specifications have
been designed around that of a hybrid option for better fuel economy.
Prepared by TDM Page 1 of 2
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Based on the above information, City staff recommend the purchase of sixteen police vehicles at
the pre -approved amount not to exceed $832,000. The vehicles purchased are anticipated to be
2025 Ford Police Interceptor Utility Hybrid AWD units. Upon receipt of the new vehicles, the
existing police vehicles would be handed down to other departments and the vehicles currently
utilized by the other departments would be sold using Purple Wave.
BUDGET IMPACT: There are sufficient funds in the Vehicle Replacement Fund (58) for the
purchase of sixteen police pursuit vehicles.
SUPPORTING DOCUMENTS:
1. None
Prepared by TDM Page 2 of 2
Back to Agenda
23-9026
ORDINANCE NO.
An ordinance appropriating for all town purposes for Township, Knox County, Illinois, for
the fiscal year beginning January 1, 2024, and ending December 31, 2024.
BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township,
Knox County, Illinois.
SECTION 1: That the amounts hereinafter set forth, or so much thereof as may be
authorized by law, and as may be needed or deemed necessary to defray all expenses and
liabilities of the Town of the City of Galesburg Township, be and the same are hereby
appropriated for the town purposes of the Town of the City of Galesburg Township, Knox
County, Illinois, as hereinafter specified for the fiscal year beginning January 1, 2024, and ending
December 31, 2024.
SECTION 2: That the following budget containing an estimate of revenues and
expenditures is hereby adopted for the following funds,
Town Fund General Assistance Fund
IMRF Fund Social Security & Medicare Fund
Liability Fund Audit Fund
1. General Town Fund
Beginning Balance 1 / 1 / 2024
Revenues
Property Tax
Replacement Tax
Interest Income
Total Revenues
Total Funds Available
Expenditures
Administration
Assessor
Total Expenditures
Ending Balance 12 / 31 / 2024
1.11 Administration
Personnel
>.70,000.00
?01,437.00
;40,411.00
$284,400.00
$243,800.00
$702,496.78
$511,848.00
$1,214,344.78
$528,200.00
$686,144.78
Back to Agenda
Salaries
Group Insurance
Total
Contractual Services
Legal & Professional Service
Travel Expenses - Other
Total
Commodities
Office Supplies/Postage/Publications
Operating Supplies
Total
Other Expenditures
Building - Maintenance
Town Hall
Miscellaneous Expense
Contingencies
Capital Outlay - Equipment
Maintenance Agreement
Bonds
Bank Service Fees
Total
Total Administration
1-12 Assessor
Personnel
Salaries
Total
Contractual Services
Maintenance Agreements
Maintenance Service - Vehicle
Travel 8s Training - Assessor
Travel 8s Training - Office
Legal 8s Professional
Total
Commodities
$115,600.00 _
$90,000.00
$6,600.00
$2,000.00
$3,500.00
$20,000.00
$20,000.00
$1,000.00
$10,000.00
$10,000.00
$4,000.00
$1,000.00
$700.00
$195,000.00
$4,000.00
$3,500.00
$4,000.00
$6,000.00
$10,000.00
$205,600.00
$8,600.00
$3,500.00
$66,700.00
$284,400.00
$195,000.00
$27,500.00
Back to Agenda
Office Supplies 8v Postage $6,000.00
Total $6,000.00
Capital Outlay
Equipment $10,000.00
Total $10,000.00
Other Expenditures
Miscellaneous Expense $1,000.00
Contingencies $4,000.00
Other Post Employment Benefits $300.00
Total $5,300.00
Total Assessor $243,800.00
Total Town Fund $528,200.00
11 Audit Fund
Beginning Balance 1 / 1 / 2024 $53,132.82
Revenues:
Property Tax
$22,000.00
Interest Income
$11666.00
Total Revenues
$23,666.00
Total Funds Available
$76,798.82
Contractual Services
Accounting Service
$19,000.00
Office Supplies
$0.00
Total Expenditures
$19,000.00
Ending Balance 12/31/2024
i
$57,798.82
12 Liability Fund
Beginning Balance 1 / 1 / 2024 $22,148.69
Revenues:
Property Tax $8,000.00
Interest Income $660.00
Total Revenues $8,660.00
Total Funds Available $30,808.69
Back to Agenda
Expenditures
Insurance
Worker's Compensation
Unemployment Taxes
Office Supplies
Contractual Services
Liability Insurance
General Insurance
Risk Management
Total Expenditures
Ending Balance 12/31j
Illinois Municipal Retie
Beginning Balance 1 / 1
Revenues
Property Tax
Replacement Tax
Interest Income
Total Revenues:
Total Funds Available
Expenditures
Personnel
Retirement Contribution
Office Supplies
Total Expenditures
Ending Balance 12/31j
Social Security/Medics
Beginning Balance 1 / 1
Revenues
Property Tax
Replacement Tax
Interest Income
Total Revenues
.t7 rinn nn
$10,700.00
$20,108.69
$89,373.71
$37,000.00
$126,373.71
$34,000.00
$92,373.71
$91,233.60
$37,000.00
Back to Agenda
Total Funds Available
Expenditures
Personnel
Social Security/Medicare
Office Supplies
Total Expenditures
Ending Balance 12 / 31 / 2024
General Assistance Fund
Beginning Balance 1 / 1 / 2024
Revenues
Property Tax
Interest Income
Other Townships
Total Revenues
Total Funds Available
Expenditures
15.11 Administration
15.31 Home Relief
Total Expenditures
Ending Balance 12 / 31 / 2024
15.11 Administration
Personnel
Salaries
Health Insurance
Total Expenditures
Contractual Services
Legal & Bonds
Training & Travel - Office Staff
Total Expenditures
Commodities
Maintenance Supplies - Equipment
$34,000.00
$0.00
$163,000.00
$25,352.00
$21,000.00
$158,188.00
$282,000.00
$140X0.00
$200.00
$1,000.00
$0.00
$128,233.60
$34,000.00
$94,233.60
$597,180.27
$209,352.00
$806,532.27
$440,188.00
$366,344.27
$140,000.00
$1,200.00
Back to Agenda
Maintenance Agreements $2,500.00
Office Supplies 8v Service $5,000.00
Total Expenditures $7,500.00
Capital Outlay
Equipment $10,000.00
Total Expenditures $10,000.00
Other Expenditures
Miscellaneous Expense
$1,000.00
Contingencies
$5,000.00
Bank 8v Service Fees
$300.00
Other Post Employment Benefits
$100.00
Total Expenditures
$6,400.00
Total Administration
$165,100.00
15.31 Home Assistance
Contractual Services
Medical and Dental Services
$10,000.00
Shelter
$55,000.00
Utilities
$27,500.00
Funeral & Burial Service
$4,000.00
Ambulance
$1,500.00
Total Expenditures
$98,000.00
Commodities
Food
$30,000.00
Personal/Household Needs/Clothing
$30,000.00
Transients
$1,000.00
Client Misc./Transportation/Laundry
$5,000.00
Total Expenditures
$66,000.00
Other Expenditures
Hygiene Pantry/Bus Program 8v Passes
Emergency Assistance - Misc.
Emergency Assistance - Rent
Emergency Assistance - Utilities
$14,000.00
$4,000.00
$50,000.00
$50,000.00
$118,000.00
Back to Agenda
Total Home Relief
Total General Assistance
$282,000.00
$447,100.00
Section 3: That the amount appropriated for town purposed for the fiscal year
beginning January 1, 2024, and ending December 31, 2024, by fund shall be as
follows:
General Town Fund
Audit Fund
Liability Fund
Social Security/Medicare Fund
Illinois Municipal Retirement Fund (IMRF)
General Assistance Fund
Total Appropriations
Approved this
Roll Call #
Ayes:
Nays:
Absent:
Abstain:
$528,200
$19,000
$10,700
$34,000
$34,000
$440,188
1 $1,066,088.00
day of December 2023 by a roll call vote as follows:
Kimberly A. Thierry, Township
Supervisor
ATTEST:
Peter D. Schwartzman, Trustee
Kelli R. Bennewitz, Township Clerk
Back to Agenda
23-9027
ORDINANCE NO.
An ordinance levying taxes for all town purposes for the Town of the City of Galesburg,
Knox County, Illinois, for the tax year 2023, collectable in 2024.
BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township,
Knox County, Illinois.
SECTION 1: That the sum of Five Hundred Thirty One Thousand Dollars ($531,000) are
hereby levied upon all property subject to taxation within the Townships that property is
assessed and equalized, in order to meet and defray all necessary expenses and liabilities of the
Township as required by statute or voted by the people in accordance with the law, for such
purposes as:
Town Fund General Assistance Fund
IMRF Fund Social Security & Medicare Fund
Liability Fund Audit Fund
SECTION 2: That levied for each object and purpose shall be as follows:
GENERAL TOWN FUND
ADMINISTRATION
ASSESSOR
AUDIT FUND
Amount
Levied
Personnel
$117,224
Contractual Services
$5,000
Commodities
$3,500
Other Expenditures
$4,638
Capital Outlay
$4,638
TOTAL ADMINISTRATION: $135,000
Personnel
$85,500
Contractual Services
$28,200
Commodities
$6,500
Capital Outlay
$10,000
Other Expenditures
$4,800
TOTAL ASSESSOR: $135,000
TOTAL GENERAL TOWN FUND: $270,000
Contractual Services $22,000
Back to Agenda
TOTAL AUDIT FUND:
INSURANCE FUND
Personnel $7,000
Contractual Services $1,000
TOTAL INSURANCE FUND:
ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF)
Personnel $34,0000
TOTAL IMRF FUND:
SOCIAL SECURITY FUND
Personnel
$34,000
TOTAL SOCIAL SECURITY FUND:
GENERAL ASSISTANCE FUND
ADMINISTRATION
Personnel
$79,000
Contractual Services
$2,000
Commodities
$2,000
Other Expenditures
TOTAL ADMINISTRATION:
HOME RELIEF
Contractual Services
$29,000
Commodities
$28,000
Other Expenditures
$23,000
TOTAL HOME RELIEF:
TOTAL GENERAL ASSISTANCE FUND:
TAX LEVY SUMMARY
General Corporate Tax
$270,000
Audit Tax
$22,000
Insurance Tax
$8,000
$22,000
$34,000
$34,000
$83,000
$80,000
$163,000
Back to Agenda
Illinois Municipal
Retirement Tax $34,000
Social Security Tax $34,000
Public Assistance Tax $163,000
TOTAL TAXES LEVIED: $531,000
SECTION 3: That the Town Clerk shall make and file with the County Clerk of Knox
County, on or before the last Tuesday of December, a duly certified copy of this ordinance.
SECTION 4: That if any section, subdivision, or sentence of this ordinance shall for any
reason be held invalid or unconstitutional, such finding shall not affect the validity of the
remaining portion of this ordinance.
SECTION 5: That this ordinance shall be in full force and effect after its adoption, as
provided by law.
Approved this day of December 2023 by a roll call vote as follows:
Roll Call #
Ayes:
Nays:
Absent:
Abstain:
Kimberly A. Thierry, Township
Supervisor
Peter D. Schwartzman, Trustee
Kelli R. Bennewitz, Township Clerk
Back to Agenda
TOWN OF THE CITY OF GALESBURG
Date: December 18, 2023 Agenda Number: 23-9028
TOWN FUND $13,535.26
GENERAL ASSISTANCE FUND $5,343.77
IMRF FUND $3,309.06
SOCIAL SECURITY/MEDICARE FUND
LIABILITY FUND
AUDIT FUND
TOTAL $22,188.09
Back to Agenda
11:02 AM
12/12123
Type bate
Num
Ameren Illinois
Bill 12/05/2023
5392319850
Total Ameren Illinois
CityGalesburg EXPENSES
Bill 12/05/2023
0487687
Bill 12/05/2023
01 8974water
Total CityGalesburg EXPENSES
CityGalesburg GROUP INS
Bill 12/06/2023
0487756
Total CityGalesburg GROUP INS
Expense Cabrera
Bill 12/05/2023
120523Travel
Total Expense Cabrera
HumbleFax
Bill 11/04/2023
FMMWV-0001
Bill 12/05/2023
F8CXV - 0001
Total HumbleFax
Lora Cleaning
BVI 12/05/2023
49
Total Lora Cleaning
OSI
Bill 1210512023
I NV346326
Total OSI
Petty Crew, LLC
Bill 12/05/2023
1165
Total Petty Crew, LLC
Summit Hosting
Bill 11/21/2023
9145621
Bill 12/05/2023
9145969
Total Summit Hosting
TOTAL
TOWN of the City of Galesburg - TOWN
TOWN Payment Due Report
November 28 - December 11, 2023
Name
Memo
Amount
Ameren Illinois
Service Dates 10/20/2023 to 11/21/2023
299.18
299.18
CityGalesburg EXPENSES
purchase of Eaton UPS Monitoring Probe &Network...
4,091A4
CityGalesburg EXPENSES
Water 11/1/2023 - 11/30/2023
34.21
4,125.65
CityGalesburg GROUP INS
Group Insurance January 2024
8,372.89
8,372.89
Expense Cabrera
Travel Homestudy test Springfield
154.58
154.58
HumbleFax
FMMWV-0001 1 MONTH SUBSCRIPTION 1114123 ...
20.00
HumbleFax
Service Dates 12/4/2023 - 1/4/2023
20.00
40.00
Lora Cleaning
cleaning of Assessors and GA Offices 11/15t2023 t...
320.00
320.00
OSI
OS10121 Contract Coverage Charge 10/3082023 t...
54.82
54.82
Petty Crew, LLC
12/5/2023 Salting
50.00
50.00
Summit Hosting
11/21/23 - 12/21/23 QB Hosting
71.89
Summit Hosting
111 27/2023 to 12/21/2023 QB Hosting
46.25
118.14
13,53516
Township Reporting (Unpaid Bills Detail) Page 1
Back to Agenda
10:59 AM
12/12123
TOWN OF THE CITY OF GALESBURG - GA
General Assistance Payment Due Report
November 28 - December 11, 2023
Type
Name
Num
Nov 28
- Dec 11, 23
Bill
City TRANSIT Galesburg
0487682
Bill
City TRANSIT Galesburg
0487682- G16362
Bill
City TRANSIT Galesburg
0487682-G16385
Bill
City TRANSIT Galesburg
0487682- G16494
Bill
Hy-Vee Main St# 1216
G16422
Bill
Hy-Vee Main St # 1216
G16475
Bill
Hy-Vee Main St # 1216
G16468
Bill
Hy-Vee Main St # 1216
G16474
Bill
Hy-Vee Main St # 1216
G16359
Bill
Hy-Vee Main St # 1216
G16433
Bill
Hy-Vee Main St # 1216
G16375
Bill
Salvation Army Thrift Store
G16512
Nov 28 - Dec 11, 23
Date
Memo
12/05/2023
10123 and 11123 Tickets and Punch Cards
12/05/2023
0487682 Bus punch cards for c`--1 -
12105/2023
G16385 Transportaion Assist 9
12/05/2023
G1647682 Transportainn Assist o
12/04/2023
G16422 Food Assist
12/04/2023
G16475 Food Assistance r
12/04/2023
G16468 Food Assist
12/04/2023
G16474 Food Assist
1210412023
G16359 Food Assist i
12/04/2023
G16433 Food Assist k
12/04/2023
G16375 Food Assist
12/05/2023
G16512 Household Supp,,, S
Amount
80.00
30.00
40.00
10.00
95.98
98.75
78.31
22.34
100.00
98.65
50.00
Township Reporting for Trustees Page 1
Back to Agenda
10:56 AM TOWN OF THE CITY OF GALESBURG - GA
12/12123 General Assistance Advance Payment Report
Cash Basis November 28 to December 11, 2023
Date Num
Name
Memo
Paid Amount
Income
Expense
602 • Gen Assistance - Rent
11/28/2023 24759
LL Finzel, Paui
G16503 Shelter Assistance
340.00
12/04/2023 24763
LL KCHA
G16533 Shelter Assist Apt 212 f
11.00
12/04/2023 24764
LL Finzel, Paul
G16529 Shelter Assist 1520 Mohr---•--`
250.00
12/04/2023 24766
LL KCHA
G16520 Shelter Assist Apt 209 T
11.00
12/04/2023 24769
LL KCHA
G16513 Shelter Assist Apt 323 k-
11.00
12/04/2023 24774
LL KCHA
G16537 Shelter Assist Al
17.00
Total 602 - Gen Assistance - Rent
640.00
603 - Gen Assistance - Utilities
11/29/2023 24753
City WATER Galesburg
G16496 Utility Assistance
80.00
11/2912023 24759
AMEREN ILLINOIS
G16497 Utilities Assistance
10&91
12/04/2023 24767
AMEREN ILLINOIS
9886297096 G16515 Apt 323 uuuiies Assisi C...
21.57
Total 603. Gen Assistance - Utilities
208A8
605 • Gen Assistance - P & H
12/04/2023 24776
Kohl's
Giftcards for General Assist - qty five 100.00
500.00
12/04/2023 24776
Kohl's
Giftcards for General Assist - qty five 50.00
250.00
Total 605 - Gen Assistance - P & H
75D.00
612 • Gen Assistance - MisclLndrylTra
12/04/2023 24762
LL KCHA Laundry
G16536 Laundry r
10.00
12/04/2023 24765
LL KCHA Laundry
G16523 Laundry Assist Apt zua
1 D.00
12/04/2023 24768
LL KCHA Laundry
G16517 Laundry Assist Apt 323 (
1 D.00
12/04/2023 24770
IL Secretrary of State
G16541 Other Assist I
3D.00
1210412D23 24773
LL KCHA Laundry
G16540 Laundry Assist Mpi 14z3 FEE
10.00
Total 612 - Gen Assistance - Misc/Lndry/Tra
70.00
613 • Emergency Assistance - Rent
11/29/2023 24751
LL Regaladc, Arcadio
E16500 Shelter Assistance
450.00
12/04/2023 24775
LL Bridlecreek 1 Rural Rentals
El6542 Emerg Shelter Apt 20 T. 1
1.000.00
Total 613 - Emergency Assistance - Rent
1,450.00
615 • Emergency Miscellaneous
11/29/2023 24750
Ally
E16507 Work Related Assistance
990.36
11/29/2023 24752
IHMVCU
E16501 Work Related Assistance,
484.96
Total 615 - Emergency Miscellaneous 1,475.32
Total Expense 4,593.80
Net Income-4,593.80
Twnship Reporting for Trustees (Paid Out Report) Page 1
Back to Agenda
11:05 AM
12112/23
Accrual Basis
Type
215 • IMRF WH
Liability Check
Liability Check
Liability Check
Total 215 - IMRF WH
TOTAL
TOWN of the City of Galesburg - IMRF
IMRF Payment Due Report
November 28 - December 11, 2023
Date
Num
12/06/2023
40449
12/06/2023
40449
12/06/2023
40424
Name
Split
I.M.R.F.
106...
I.M.R.F.
106...
I.M_R_F_
107...
Amount
-1,406.02
-1,146.92
-756.12
-3,309.06
-3,309.06
Page 1