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12042023 City Council Packet
0- CITY OF k' December 4, 2024' City Council Agenda 55 W. TOMPKINS STREET GALESBURG, IL 61401 WWW.CI.GALESBURG.IL.US CITY OF GALESBURG City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers December 4, 2023 Galesburg City Council meetings are streamed live on the City's website and Comcast channel 7. 5:00 p.m. Public Hearing DCEO Housing Rehabilitation Grant Application 5:30 p.m. Public Hearing HUD DCEO Lead Remediation Grants Conclusion 5:50 p.m. Public Hearing FY 2024 Township Budget 6:00 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from November 20, 2023 Public Comment Consent Agenda #2023-23 23-2064 Resolution DCEO Housing Rehabilitation Grant Application 23-2065 Resolution Bank signature authorization 23-3037 Bid Annual Supply of Liquid Chlorine 23-3038 Bid Pest Control Services Agreement 23-3039 Bid Pool Chemicals Supplies Agreement 23-3040 Bid Purchase of Phosphate Inhibitor 23-8022 Bills and Advance Approval and warrants drawn in payment of same Checks Passage of Ordinances and Resolutions 23-1034 Ordinance Authorizing Execution of an Option Agreement for sale of property at 465 & 473 Mulberry St (Final Reading) 23-1035 Ordinance Multi Use Paid Leave Act Exemption (First Reading) 23-1036 Ordinance Amending Chapter 94 regarding demolitions (First Reading) 23-1037 Ordinance Restrict parking along a curve at the intersection of Monroe Street and Hackberry Road (First Reading) Bids, Petitions and Communications 23-3041 Bid Asbestos Inspection & Reporting Services Agreement 23-3042 Bid Miscellaneous Board Up Services Agreement 23-3043 Bid Miscellaneous Clean Up Services Agreement City Manager's Report Miscellaneous Business (Agreements, Approvals, Etc.) 23-4119 Approve Purchase of five license plate recognition (LPR) cameras Tabled 23-4121 Approve FY 2024 Budget 23-4122 Approve Salary Schedule 23-4123 Approve Authorizing initial steps for the demolition of 239 S. Cherry Street 23-5012 Receive Community Center Task Force Town Business 23-9025 Bills 23-9026 Ordinance Township Budget & Appropriation Ordinance (First Reading) 23-9027 Ordinance Township Tax Levy Ordinance (First Reading) Closing Comments Adjournment Back to Agenda CITY OF — GAl.F sit('R w o CONSENT AGENDA #2023-23 CITY MANAGER'S OFFICE Operating Under Council — Manager Government Since 1957 CITY COUNCIL MEETING City Manager's Report December 4, 2023 Item 23-2064 DCEO Housing Rehabilitation Grant Application Staff recommends approval of a resolution in support of applying for the State of Illinois Department of Commerce and Economic Opportunity (DCEO) Community Development Block Grant Program (CDBG) housing rehabilitation grant. The program is for single-family, owner - occupied housing and rehabilitation that addresses mechanical, structural, energy efficiency and other associated rehabilitation activities. Applications are due by January 18, 2024, and the City is applying for the maximum amount of the grant of $650,000. The program allows up to $60,000 per home and it is anticipated eight to ten homes may receive renovation work, if awarded. The city is required to provide $20,000 in match funds to qualify for the award. There is no match required by the homeowner. Item 23-2065 Bank Signature Authorization Staff recommends approval of a bank signature authorization resolution. Due to the appointment of Eric Hanson as City Manager, new signatures are required designating those authorized to sign checks and transfer funds from the City's various financial institutions where accounts are held. Item 23-3037 Annual Supply of Liquid Chlorine Staff recommends approval of the bid from Brenntag Mid -South Inc. in the amount of $1,879.00 per ton for the 2024 supply of liquid chlorine. Five vendors responded to the request with Brenntag Mid -South providing the low and best bid. Item 23-3038 Pest Control Services Agreement Staff recommends approval of five-year agreement with American Pest Control to provide pest control services at City properties. Two bids were received, with American Pest Control providing the most cost-effective option. Item 23-3039 Pool Chemicals Supplies Agreement Staff recommends approval of a bid from Hawkins, Inc. for the 2024-2028 supply of pool chemicals. Two bids were received, and Hawkins Inc. provided the most cost-effective pricing. There are sufficient funds budgeted in the Parks and Recreation Fund. Item 23-3040 Purchase of Phosphate Inhibitor Staff recommends approval of a bulk delivery of phosphate inhibitor from Hawkins, Inc. at a cost of $0.795 per pound. The bulk delivery is approximately 46,000 pounds. Due to pricing volatility Page 1 of 5 Back to Agenda for phosphate inhibitor, the vendor is only able to quote the phosphate inhibitor for each bulk delivery. The Water Division has sufficient funds in their budget. Item 23-8022 Bills Bills and advanced checks are submitted for approval. All purchases are made in accordance with purchasing policies, with purchases over $25,000.00 utilizing the competitive bid process and approved individually by City Council. Please direct questions pertaining to bills and/or advance checks prior to the council meeting to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item 23-1034 Option Agreement for 465 & 473 Mulberry Street (Final Reading) Staff recommends approval of an ordinance authorizing execution of an option agreement for sale of the property at 465 Mulberry and VL formerly known as 473 Mulberry Street. The property at 465 Mulberry is the old "Ferris Building", while the property at 473 Mulberry Street is currently a vacant lot. A developer, Benedict Holdings, LLC, has recently expressed interest in redeveloping these parcels as a mixed -use which may include retail, residential and/or dining. As the developer will expend significant time and resources completing due diligence and planning associated with the project, he is requesting that the City grant them a six-month option to purchase the property. The attached ordinance authorizes execution of the option agreement and any additional documents necessary to effectuate the purpose of this option agreement, which would include the real estate contract. Item 23-1035 Multi Use Paid Leave Act Exemption (First Reading) Staff recommends approval of an ordinance to opt -out of the Illinois Paid Leave for All Workers Act (820 ILCS 192/1 et seq.). The Act requires employers to provide up to forty (40) hours of paid leave for employees and provides some stipulations for use. The City of Galesburg understands and values time off for its employees, and already provides ample paid leave benefits to its full- time employees in the form of vacation, personal, and sick time. Staff have determined that applying the Act, particularly in the areas of Public Safety and temporary workers, will place a significant operational burden on the City of Galesburg's abilityto provide uninterrupted services to its residents. Opting out of the Act will not affect paid leave benefits already in place for City of Galesburg employees. Item 23-1036 Amending Chapter 94 regarding demolitions (First Reading) Staff recommends approval of amending Chapter 94 regarding demolitions. The proposed amendment would provide for two new options for demolition of properties that are an immediate danger. The city currently seeks orders for demolition through the Knox County Circuit Court for privately owned properties that are in an unsafe and deteriorated condition. The proposed ordinance creates two new options for the expedited demolition of properties, the first of which would provide for the immediate demolition of privately owned structures deemed an imminent danger due to damage by a catastrophic event to the extent of 75% of its value. The second option would provide for an expedited process for properties that are an immediate and continuing hazard, which would require the city to post a sign on the front of the property, send notice of remediation via certified mail to parties with an interest in the property, publish a notice for three consecutive days, and record the notice of remediation with the County. After 30 days Page 2 of 5 Back to Agenda from the last date of publication, if there is no response from an individual with a legal or equitable interest, the city can demolish the property within 120 days. If there is a response, the City must seek permission to demolish the property through the Knox County Circuit Court. Staff will follow the most conservative path when seeking demolition, but the proposed ordinance will provide another tool in limited situations. Item 23-1037 Restrict parking along a curve at the intersection of Monroe Street and Hackberry Road (First Reading) Staff recommends approval of an ordinance to restrict parking along a curve at the intersection of Monroe Street and Hackberry Road. A request to review parking in this area was brought to the Traffic Advisory Committee. The committee reviewed the parking surveys, available parking in the area, and the crash reports, and recommended that parking should be restricted to only one side of the street to help address concerns with accidents and traffic congestion. The attached ordinance restricts parking on the west side of Monroe Street from Hackberry Road to 250 feet south of Hackberry Road, as well as restricts parking on the north side of Hackberry Road from Monroe Street to 100 feet east of Monroe Street. BIDS, PETITIONS AND COMMUNICATIONS Item 23-3041 Asbestos Inspection & Reporting Services Agreement Staff recommends approval of a three-year agreement with Klingner & Associates to provide asbestos consulting services for the City. The service is utilized to provide information for asbestos abatement in demolitions performed by the City. Two vendors provided bids for the services, with Klingner & Associates providing the low and best bid. There are sufficient funds available in the Property Redevelopment Fund (23). Item 23-3042 Miscellaneous Board Up Services Agreement Staff recommends approval of the bid from Werner Restoration Services Inc to perform miscellaneous board up services from January 1, 2024 through December 31, 2026. This agreement is in place for board ups to both non -City owned and City owned properties. Board ups are performed as a matter of public safety and occur on demolition properties, vacant/uninhabitable properties, as well as fire damaged properties. Having an agreement in place ensures that the properties are boarded up properly in a timely manner, which reduces risk to the general public. Werner Restoration provided the sole response to this request. There are sufficient funds budgeted annually by applicable departments for anticipated board ups. Item 23-3043 Miscellaneous Clean Up Services Agreement Staff recommends approval of a one-year miscellaneous clean-up agreement with A to Z Lawn Care & Landscaping. The City of Galesburg regularly contracts necessary clean-ups on non -City owned properties. These clean-ups are performed as a matter of public safety and for those properties in violation of City ordinances. A to Z Lawn Care provided the sole response. The City annually budgets for this work in the Property Redevelopment Fund (23) and attempts to recoup expenses from property owners for violations. CITY MANAGER'S REPORT Page 3 of 5 Back to Agenda MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 23-4119 Purchase of Five License Plate Recognition (LPR) Cameras (TABLED) Staff recommends approval of the purchase of five license plate reader (LPR) cameras from Flock Group Incorporated for the amount of $19,750.00. LPR cameras are an effective crime prevention tool, which is used to locate and identify vehicles used in the commission of crimes. The cameras provide real time alerts on stolen vehicles and vehicles associated with criminal activity. Data from vehicles not identified as being used in criminal activity is not accessed. There are sufficient funds for this purchase, which will be paid for from a combination of special enforcement funds and the general fund. Item 23-4121 FY 2024 Budget Staff recommends approval of the attached December 31, 2024 Annual Budget. Total Revenues: $72,584,070 Total Use of Fund Balance and/or Other Financial Resources: $13,762,865 Total Expenditures: $85,309,185 General Fund Revenue Total: $29,991,225 General Fund Expenditure Total: $30,677,785 General Fund Use of Fund Balance: $686,560 Item 23-4122 Salary Schedule Staff recommends approval of the 2024 classification and salary schedule for exempt salaried personnel and temporary seasonal & part-time hourly employees. The salary schedule has been updated to reclassify the position of Recreation Supervisor from 18EX to 20EX, as well as increase part time wages to comply with the minimum wage law. The position of Housing Program Coordinator has also been renamed the Grants & Programming Coordinator, with no change to the classification, to allow for broader grants coordination and duties. All changes are consistent with the FY 2024 budget scheduled for approval. Item 23-4123 Authorizing initial steps for the demolition of 239 S. Cherry Street Staff recommends approval of initiating the demolition process for 239 S. Cherry Street. This vacant property has seen a significant increase in criminal activity over the last year. Large sections of copper pipe have been removed by trespassers, and GPD responded to 33 calls to the property and have made multiple arrests. The City is spending around $500 to $1,000 every two weeks in board up fees to try to secure the property from trespassers. The city's board up contractor has welded multiple metal doors shut to try and curtail some of the issues. There has been no water service to the property since August of 2014. If this item is approved, the city's legal counsel will pursue the necessary steps to obtain an order for demolition. Item 23-5012 Community Center Task Force The recommendation provided by the Community Center Task Force is provided for City Council review and to be placed on file with the City Clerk's office. Page 4 of 5 Back to Agenda TOWN BUSINESS Item 23-9025 Town Bills Item 23-9026 Township Budget & Appropriation Ordinance (First Reading) Item 23-9027 Township Tax Levy Ordinance (First Reading) Respectfully submitted, John Schlaf Interim City Manager Page 5 of 5 Back to Agenda 5:50 p.m. Public Hearing: City of Galesburg FY 2024 Budget Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois November 20, 2023 6:00 p.m. Called to order by Mayor Peter Schwartzman at 6:00 p.m. Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis, Evan Miller, Dwight White, Heather Acerra, Sarah Davis, and Steve Cheesman, 8. Also Present: Interim City Manager John Schlaf, City Attorney Jason Jording, and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present. The Pledge of Allegiance was recited. Semenya McCord gave the invocation. Proclamation: Leland Chandler Youth Commission Report - Mia Haneghan Council Member Dennis moved, seconded by Council Member Miller, to approve the minutes of the City Council's regular meeting from November 6, 2023, meeting. Roll Call #2: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. PUBLIC COMMENT Mike Spinks, Skate Palace and All Sports Academy, addressed the Council and stated that he recently heard a parent say that kids are not coming to the Skate Palace due to safety concerns. He wanted to clarify that his location is completely safe and doesn't just offer skating, but also mini -golf, batting cages, and go karts. He knows that a community center has been a big topic in the community, and they want to change the narrative of their location and be part of the solution. Dave Selkirk, Golf Commission Chairman, announced that Bunker Links is offering Tribute Bricks for sale for their walkway leading up to the Golf Shop. Bricks are $100 each and can have up to three lines of text. Flyers will be available at City Hall for more information. November 20, 2023 Page 1 of 10 Back to Agenda Joe Hicks addressed the Council in support of the resolution for the downtown residential fire sprinkler grants and feels that it will hopefully spur further interest and productive development in the downtown area. Thomas Lytle addressed the Council and stated that he was ecstatic about the reopening of the skating rink. He has a young daughter who visits there several times a week, and he feels it is good exercise and allows her to socialize. He hopes the City can assist Mike Spinks in keeping it open so that he can give back to the community in return. Yuchen Wang addressed the Council and reported that he was an intern for Tri States Public Radio and will begin writing part-time for the news outlet in the new year. He invited any of the Council Members to contact him if they have a story to tell and is looking forward to working with and talking to each member. Pamela Bernand addressed the Council and stated that she has two kids who are homeschooled, one of which is autistic. She noted that Skate Palace is a family friendly place, not a babysitting service, and hopes that families take advantage of spending time together there. The skate rink helps kids excel where they struggle and feels that they are kept safe while there. It is a positive in Galesburg and one of the last good places left in our community. Laura Lester addressed the Council and stated that Skate Palace is the only place for kids to go right now and that parents should feel comfortable letting their children go there and feel safe. She hopes the City donates funding to Mike Spinks so he can remain open. Wayne Miles addressed the Council regarding the proposed relocation of holes and tees at Bunker Links next year. He understands that this will cost a lot of money and hopes that the Council Members talk to golfers and see if it is what they want for the course. He believes the City's money would be better spent on draining issues and cart paths instead. Emily Bernand addressed the Council and stated that she works at Skate Palace and that when she was pregnant, Mike Spinks was the only person who would hire her. She assured everyone that it is a safe place for kids of all ages and families. She hoped that the City would help pay to have the floor fixed. Council Member Dennis asked about the floor and Mike Spinks stated that it would cost approximately $60,000 to have the asphalt floor fixed. Darla Krejci addressed the Council and presented a check in the amount of $5,705.80 to the City of Galesburg as part of her partnership on the Haunted Trail at Lakeside. She noted that this is the seventh year for the partnership and that volunteers also help cut and maintain the trails for the Nature Center. Despite having to cancel two nights this year due to weather, they still had 1,064 people attend the Haunted Trail. Over the seven years, they have contributed $40,582.40 to the City of Galesburg, and that isn't counting the economic and tourism impact. November 20, 2023 Page 2 of 10 Back to Agenda Bill Sime addressed the Council regarding the 2024 budget for Parks & Recreation and the Forestry Division. He feels that not enough has been budgeted to allow for the maintenance of several of the new parks, such as HT Custer and Lancaster, as well as the maintenance of the trees for the Project 350. Nieko Morrow addressed the Council and stated that he has a great time at Skate Palace and feels safe. He enjoys skating, putt -putt golf, go karts, and their lock -ins. Gabriel Wynkoop addressed the Council regarding a community center but also stated that he has been enjoying a podcast called Hidden Brain. He feels that doing good things in a community and for people provides an attitude of happiness and fulfillment. We have it great in the United States and we need to learn to recognize and appreciate that. He also stated that people are satisfied with experiences and not just purchased items. He added that he feels a community center needs to be adapted to the City's needs. CONSENT AGENDA #2023-22 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 23-3036 Approve the use of the 2023-2024 State of Illinois bid for bulk rock salt in the amount of $96.05 per ton from Compass Minerals America, Inc. 23-4116 Approve annual Springbrook Maintenance Fees in the amount of $84,823.33 for 2024. Approve bills in the amount of $1,360,297.89 and advance checks in the amount of $1,107,142.50. Council Member Miller moved, seconded by Council Member Acerra, to approve Consent Agenda 2023-22. Roll Call #3: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 23-1029 Council Member Dennis moved, seconded by Council Member Davis, to approve Special Ordinance 23-620 on final reading amending Special Service Area Number One to extend the $1.50 levy an additional ten years. November 20, 2023 Page 3 of 10 Back to Agenda Roll Call #4: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 23-1030 Council Member Davis moved, seconded by Council Member Acerra, to approve Special Ordinance 23-621 on final reading approving the 2023 Property Tax Levy in the amount of $10,088,040, which is an increase of 3.92 percent compared to the 2022 tax levy extension. Roll Call #5: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 23-1031 Council Member Davis moved, seconded by Council Member Acerra, to approve Special Ordinance 23-622 on final reading approving the 2023 levy for the Special Service Area #1 (Downtown Area) in the amount of $188,088. Roll Call #6: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 23-1032 Council Member Miller moved, seconded by Council Member Davis, to approve Ordinance 23-3716 on final reading dissolving the Tax Increment Financing Fund and Redevelopment Project Area 3 (Regency TIF 3). Roll Call #7: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 23-1033 Council Member Dennis moved, seconded by Council Member Miller, to approve Ordinance 23-3717 on final reading adopting the 2021 editions of the International Building code, the International Residential Code, the International Mechanical Code, the International Fuel Gas Code, the International Existing Building Code, the International Fire Code and the 2020 edition of the National Electric Code. Roll Call #8: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None November 20, 2023 Page 4 of 10 Back to Agenda Absent: None Chairman declared the motion carried. 23-1034 Ordinance on first reading authorizing execution of an Option Agreement for sale of the property at 465 Mulberry Street and the vacant lot formerly known as 473 Mulberry Street. Council Member White asked for an explanation for the cost of the $1 option to purchase the property and what it represents. Community Development Director Steve Gugliotta and City Attorney James Kelly stated that it holds the property and provides for the consideration to have a bargaining agreement should they decide to purchase the property. 23-2061 Council Member Acerra moved, seconded by Council Member Dennis, to approve Resolution 23-55 authorizing the purchase of 1409 East Main Street, 58 North Pearl Street, and 203 Lake Street from the Knox County Trustee in the amount of $813.00. Roll Call #9: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 23-2062 Council Member Hix moved, seconded by Council Member Cheesman, to approve Resolution 23-56 approving the Downtown Residential Fire Sprinkler Grant Program. It was noted that this program will hopefully spur development downtown and remove some barriers. Roll Call #10: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 23-2063 Council Member Miller moved, seconded by Council Member Dennis, to approve Resolution 23-57 authorizing the City of Galesburg to opt in to the PFAS settlement against Dupont and 3M. Roll Call #11: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. BIDS, PETITIONS, AND COMMUNICATIONS CITY MANAGER'S REPORT November 20, 2023 Page 5 of 10 Back to Agenda A. Traffic Advisory Committee Report for November 2023 MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.) 23-4117 Council Member Acerra moved, seconded by Council Member Dennis, to approve a non -binding site control letter regarding Lot 2 of the Greenspace Subdivision located at 905 Maple Avenue. Eric Lintvedt, Vice President for Bywater, joined the meeting by telephone. Council Member White clarified that the City will still own the building until March 2025. If Bywater is not able to move forward with this project, this agreement is non -binding and the City will be able to put the building up for sale again. Mr. Lintvedt reported that Bywater Development Group is proposing an adaptive reuse, by converting the former school into apartments for active seniors aged 55 and above. They have done similar projects over the past 10 years in other communities. The project is estimated to be just over $17M, much of which will rely on them obtaining Low Income Housing Tax Credits (LIHTC). These credits require an application process to the Illinois Housing Development Authority (IHDA), and it is a very competitive process. Step one in the LIHTC application process is to submit a PPA to IHDA by December 8th, which requires a letter of support to be submitted by the City. It is anticipated that IHDA would notify applicants if they were approved or denied by February 2024; however, this does not guarantee an allocation of tax credits at that point but does provide for the project to move on to the next step. The next step would be the submission of a Final IHDA application by March 2024. This would require an Option to Purchase be executed between the City and Bywater with IHDA announcing successful applicants by July 2024. If approved, it is anticipated that a closing date to sell the property would be in March 2025. Roll Call #12: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 23-4118 Council Member Dennis moved, seconded by Council Member Acerra, to approve a three-year funding agreement with Hope Cemetery in the amount of $10,000 each year. Council Member Dennis moved, seconded by Council Member Hix, to amend the agreement to ten -years in the amount of $10,000 each year. Roll Call #13: Ayes: Council Members Hix, Dennis, Miller, Acerra, and Davis, 5. Nays: Council Members White and Cheesman, 2. November 20, 2023 Page 6 of 10 Back to Agenda Absent: None Chairman declared the motion carried. Council Member White stated that he is supportive of the agreement with Hope Cemetery but that he also has many entities in his ward that would also benefit from City funding and would like to expand, such as Discovery Depot Children's Museum and The Orpheum Theatre. He was acceptable to the three-year contract but not the ten-year amendment. Council Member Cheesman also stated that he fully supports the cemetery and wants to protect the community's history but that he would have preferred a three-year contract that could have been re-evaluated before any renewal. However, he will vote for the motion as amended. Roll Call #14: Ayes: Council Members Hix, Dennis, Miller, Acerra, Davis, and Cheesman, 6. Nays: Council Member White, 1. Absent: None Chairman declared the motion carried. 23-4119 Council Member Cheesman moved, seconded by Council Member Acerra, to approve the purchase of five license plate recognition (LPR) cameras in the amount of $19,750. Several Council Members asked about privacy and security with the information that would be gathered by the cameras. Chief Idle reiterated that data from vehicles not identified as being used in criminal activity is not accessed and that it automatically deletes by default every 30 days on a rolling basis and is encrypted. There is a maintenance fee of $3,000 per camera each year. Council Member White asked for a point of order and asked what Council Member Hix passed to Legal Counsel. Council Member Hix stated that he was asking Legal if there were constitutional issues with having access with this data. It was noted that the data would only be accessed if it were flagged as being a vehicle involved in a crime, which would lead to reasonable suspicion. There would be no reason to check license plates, although that is done by officers on a routine basis. Council Member White stated that he is not happy with surveillance and infringing on a citizen's right to privacy in this way is a slippery slope. He understands that there are good intentions but that there are nefarious people who could have access to the information. He will be voting no until he is able to talk to his constituents and hopes that his colleagues do the same. Council Member White moved, seconded by Council Member Dennis, to refer agenda item 23-4119 to the December 4, 2023, Council Meeting. Roll Call #15: Ayes: Council Members Dennis, Miller, White, Davis, and Cheesman, 5. November 20, 2023 Page 7 of 10 Back to Agenda Nays: Council Members Hix and Acerra, 2. Absent: None Chairman declared the motion carried. 23-4120 Council Member Dennis moved, seconded by Council Member Davis, to approve the settlement agreement for Jeaniece Davidson v. Gabriel Trulson in the amount of $23,000. Roll Call #16: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. Council Member White moved, seconded by Council Member Davis, to sit as the Town Board. The motion carried. TOWN BUSINESS 23-9023 Trustee Miller moved, seconded by Trustee Dennis, to approve Town bills and warrants to be drawn in payment of same. Fund Title Amount Town Fund $8,048.40 General Assistance Fund $6,935.95 IMRF Fund 398.22 Social Security/Medicare Fund Liability Fund Audit Fund Total $15,382.57 Roll Call #17: Ayes: Trustees Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 23-9024 Trustee Acerra moved, seconded by Trustee Davis, to approve Resolution 23-01 determining the 2023 Property Tax Levy, which is not more than 105 percent and therefore will not require a truth in taxation public hearing. The tax levy request will not exceed $531,000. Roll Call #18: Ayes: Trustees Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. November 20, 2023 Page 8 of 10 Back to Agenda Trustee Acerra moved, seconded by Trustee Davis, to resume as the City Council. The motion carried. CLOSING COMMENTS Council Member White stated that at the last meeting there was a discussion about a person's integrity and that he could have handled it better. He read a definition of the word integrity, which is the cornerstone of someone's character. He made an apology if he offended anyone. Interim City Manager John Schlaf accepted and appreciated the apology. Council Member White also stated that he has known Leland Chandler for many years and still finds it incredibly difficult to believe he was a POW for three years, something no one has ever experienced. He also thanked Nieko Morrow for speaking up and addressing the City Council. He again noted that he did not vote against Hope Cemetery but simply does not agree with a ten-year agreement. He also thanked the other Council Members for agreeing to table the License Plate Reader agenda item and restated that he takes privacy issues seriously. Council Member Acerra stated that the Council took great steps to grow our community today by approving the Bywater agreement and the Residential Fire Sprinkler Grant program for downtown. She also noted the upcoming Housing Study as well. She wished all the citizens a happy Thanksgiving. Council Member Davis acknowledged that there were still questions regarding the license plate readers and agreed with some of the issues in question. She thanked Chief Idle for his information on their policy for addressing the concerns. She also thanked those in attendance for taking time out of their evening to be active in their community. She also wished everyone a happy Thanksgiving. Council Member Cheesman stated that he has considered and reflected on how grateful we all are for living in America and the City. We have a great staff and employees who take pride in their work and in their civic duty. He added that he has deep respect for everyone and hopes that we can move forward together and that in spite of the differences, no one should be an enemy. He appreciates his fellow Council colleagues and hopes they are all inspired to serve others too. He noted that today at the Chamber of Commerce's annual Thanksgiving Luncheon, Kraig Boynton, City Transit Manager, received the Thomas B. Herring Community Service Award. Kraig epitomizes this award and always goes beyond the call of duty to make Galesburg a better place. Council Member Hix thanked John Schlaf for his service to the City and added that he has been great to work with on issues. He also thanked all City staff and added his appreciation for all the work they do. Council Member Hix added that information on the bricks for Bunker Links is a great project and thanked Dave Selkirk and the Golf Commission. He also thanked Bryan Luetdke and his staff for the great season. November 20, 2023 Page 9 of 10 Back to Agenda Council Member Dennis also thanked John Schlaf for his assistance over the last couple of months. He also wished everyone a happy Thanksgiving. Council Member Miller wished everyone a great holiday and safe travels. He also thanked staff for their help with issues on Pine Street and appreciates Mr. Schlaf and Chief Idle's help on working to get them resolved. Mayor Schwartzman thanked John Schlaf for his service and for stepping up when the community and City needed his help. He reported that on November 10th there was a ceremony at Walmart, assisted by Linda Howarter, to celebrate the veteran's in our community. It was a privilege for him to be there. The Mayor also noted that he was at the Chamber's Annual Thanksgiving Luncheon today and delivered his "State of the City" address to 200 people in attendance. He also posted his speech on his Facebook page, website, and sent it to City employees. There was great news to share for 2023 and thanked the City staff for their part in the success since they are responsible for many of those achievements. Mayor Schwartzman congratulated Kraig Boynton, Transit Manager, for being chosen for the Thomas B. Herring Community Service Award. He noted that this is not the first time a City employee has received this honor. He also reminded the community that the Christmas Parade will take place on December 3rd at 4:30 p.m. He hopes everyone can attend this festive occasion and he wished everyone a happy Thanksgiving. There being no further business, Council Member Dennis moved, seconded by Council Member Davis, to adjourn the regular meeting at 8:06 p.m. Roll Call #19: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. Kelli R. Bennewitz, City Clerk November 20, 2023 Peter D. Mayor Schwartzman, Mayor Page 10 of 10 Back to Agenda 23-2064 COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Resolution in support of the City of Galesburg applying for the State of Illinois Department of Commerce and Economic Opportunity (DCEO) Community Development Block Grant Program (CDBG) housing rehabilitation grant. SUMMARY RECOMMENDATION: The Interim City Manager, the Director of Community Development and the Housing Coordinator recommend the approval of the Resolution. BACKGROUND: The program is only open to units of local government which have less than 50,000 in population. All projects funded through this program must benefit 100 percent low -to - moderate income (LMI) persons, as determined by HUD Section 8 Income Guidelines. Applications are due by January 18, 2024, and the City is applying for the maximum amount of the grant at $650,000. The program allows up to $60,000 per home and it is anticipated 8-10 homes may receive renovation work. The city is required to provide $20,000 in match funds to qualify for the award. There is no match required by the homeowner. The program is for single-family, owner -occupied housing and rehabilitation that addresses mechanical, structural, energy efficiency and other associated rehabilitation activities should, at a minimum, incorporate applicable State plumbing, electrical and lead based paint codes as well as any local rehabilitation codes and standards. The City applied for and received this same grant which was done from 2017-2019 and renovated 7 homes in Ward 3. Western Illinois Regional Council (WIRC) mailed out 268 surveys to an area of the City which has a high percentage of LMI residents. This area is in Census Track 9, Group 1 (located in Ward 4) and is generally bounded by both sides of Tompkins St to the north up to and including the cemetery, S Henderson St to the west, Fifth St to the south and the RR tracks to the east. Please see the attached map for the specific boundaries. WIRC has received nearly 30 surveys back from property owners who qualify financially for the grant. This is the optimal number of surveys required to request funding for the rehabilitation of 8-10 homes. A public meeting was advertised and took place immediately prior to this council meeting in accordance with grant guidelines. Those returning surveys were notified by mail of this public meeting. At the September 5, 2023, council meeting, Council approved a Technical Services Agreement to hire WIRC for $1,000 to apply for this grant and not to exceed the amount of $1,200 for survey time, mapping, and mileage. WIRC has considerable experience administering housing rehabilitation grants. They also have qualified licensed inspectors and contractors on staff who can assess each home to determine what needs to be done to bring the house up to code. If the City is successful in receiving the grant, WIRC will administer the grant and their administration costs will be paid from grant funds. Prepared by: JKS Page 1 of 1 Back to Agenda BUDGET IMPACT: The grant program requires the city to provide $20,000 in match funds to qualify for the award. The city will utilize Grants — Fund 013 for this match. SUPPORTING DOCUMENTS: 1. Resolution supporting an application for an IL DCEO CDBG Housing Rehabilitation grant. 2. Map showing LMI target area. Prepared by: JKS Page 1 of 1 Back to Agenda RESOLUTION OF SUPPORT AND COMMITMENT OF LOCAL FUNDS Resolution No. WHEREAS, the City of Galesburg, is applying to the State of Illinois for a Community Development Block Grant (CDBG) grant, WHEREAS, it is necessary that an application be made and agreements be entered into with the State of Illinois, and WHEREAS, cost of the project are such that financial participation by the grantee is necessary in conjunction with CDBG funds. NOW, THEREFORE, BE IT RESOLVED as follows: 1) that the City apply for a grant under the terms and conditions of the State of Illinois and shall enter into and agree to the understandings and assurances contained in said application. 2) that the Mayor and City Clerk on behalf of the City execute such documents and all other documents necessary for the carrying out of said application. 3) that the Mayor and City Clerk are authorized to provide such additional information as may be required to accomplish the obtaining of such grant. 4) that the City does hereby commit funds from Grants — Fund 013 in the amount of $20,000 for use in conjunction with an Illinois Community Development Block Grant, for an estimated total project cost of $670,000. Passed this 4th day of December, 2023. Mayor ATTEST: City Clerk i i Community Development Department Community Development Department Block Group 1 Census Tract 9 potential DCE❑ Housing Rehab grant area 700 35ri Back to Agenda w+E S The information 'included In this map is intended to be advisory only and is NOT designed or intended to be used as October 10, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Back to Agenda 23-2065 COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Bank Signature Authorization Resolution SUMMARY RECOMMENDATION: The Interim City Manager, Director of Finance and Information Systems and the City Clerk recommend the City Council approve the bank signature authorization resolution. BACKGROUND: With the new appointment of Eric Hanson as City Manager, new signatures are required designating those authorized to sign checks and transfer funds from the City's various financial institutions where accounts are held. Approval is requested from the City Council to authorize the Mayor, City Clerk, and City Treasurer as the signatures on the checking account and for the facsimile signatures. The checks issued by the City of Galesburg for payroll and vendor payments will be by facsimile signatures. Authorization is requested from the City Council to include the Mayor, City Manager, City Clerk, Director of Finance & Information Systems and Assistant Finance Director as the designees to carry out the necessary banking functions. SUPPORTING DOCUMENTATION: 1. Resolution Prepared by: GPO Page 1 of 1 Back to Agenda RESOLUTION NO. WHEREAS, The City of Galesburg requires all checks to be executed by three signatures, and WHEREAS, The City of Galesburg currently uses a facsimile stamp with three signatures that is honored by our designated financial institution, and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: Section 1. The City Council authorizes the City's designated financial institutions to honor any City check showing the actual signature or facsimile stamp with the following names: a. Peter Schwartzman, Mayor b. Kelli R. Bennewitz, City Clerk c. Gloria P. Osborn, City Treasurer Section 2. The City Council further authorizes the City's designated financial institutions to honor the signature and transfer of funds to other financial institution(s) for other activities such as investment with two of the following names and to honor the signature and transfer of funds to the City's designated financial institution with one of the following names: a. Peter Schwartzman, Mayor b. Kelli R. Bennewitz, City Clerk c. Gloria P. Osborn, Director of Finance & Information Systems d. Bobbi J. Chockley, Assistant Finance Director e. Eric Hanson, City Manager Approved this day of December 2023 by a roll call vote as follows: Roll Call# Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Bid recommendation, 2024 annual supply of liquid chlorine. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Water Superintendent, and Purchasing Agent recommend that the City Council approve the bid from Brenntag Mid -South Inc, Bartonville, IL in the amount of $1,879.00 per ton for liquid chlorine for purchases in 2024. BACKGROUND: The City of Galesburg annually bids out the yearly supply of liquid chlorine for the Water Division. This chemical is supplied in one -ton cylinders to the Oquawka plant. A bid request was advertised in the Galesburg Register Mail, made available on the City website and provided to various chemical supply vendors. Five vendors responded as follows: Bid Results for 2024 Liquid Chlorine Company City/State Price Per Ton Brenntag Mid -South Inc* Bartonville, IL 1,879.00 Alexander Chemical Corp LaPorte, IN 2,390.00 Hawkins Inc Roseville, MN 1,978.00 Viking Chemical Rockford, IL 1,995.00 * Low and best bid Previous Years Results Year Rate Company 2023 2,094.00 Hawkins Inc 2022 1,648.00 Hawkins Inc 2021 507.00 Brenntag Mid South 2020 442.00 Brenntag Mid South 2019 458.00 Brenntag Mid South Brenntag Mid -South Inc. submitted the low and best bid in the amount of $1,879.00 per ton. It should be noted that pricing for this chemical fluctuates annually based on demand and availability. The ongoing volatile market has caused inflated chemical prices. For historical purposes, the last five years of pricing have been provided as well. BUDGET IMPACT: The Water Division (61) budgets for the purchase of this chemical in their annual budget. SUPPORTING DOCUMENTS: None Prepared by: TDM Page 1 of 1 Back to Agenda 23-3038 COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Bid recommendation, approve five-year agreement with American Pest Control (Hanna City, IL) to provide pest control services at City properties. SUMMARY RECOMMENDATION: The City Manager, Parks & Recreation Superintendent, and Purchasing Agent recommend approval of a bid submitted by American Pest Control to provide monthly pest control services to City facilities as outlined in their five-year agreement. BACKGROUND: The City began requesting formal bid requests for pest control services in 2013. As the existing agreement is coming to an end, a new request was advertised in the Register Mail made available on the city website and provided to vendors who specialize in this type of service. Two bids were received as a result of this request. The awarded vendor will provide monthly insect treatment to twenty-four locations within the city. A detailed bid tabulation of the bids is attached to this letter. As American Pest Control provided the most cost-effective option to the City over the course of the contract, they are being recommended for approval. BUDGET IMPACT: Each department budgets annually for their share of pest control fees. SUPPORTING DOCUMENTS: 1. Bid tabulation for Pest Control Services 2024-2028 Prepared by: TDM Page 1 of 4 Back to Agenda American Pest Control Monthly Insect Treatment Year 1 Year 2 Year 3 1 Year 4 1 Year 5 Name of Facility Address Monthly Fee Monthly Fee Monthly Fee Monthly Fee Monthly Fee Brooks St Station 1575 E Brooks St 15.00 15.00 15.00 20.00 20.00 Bunker Links Pro Shop 3535 Lincoln Park Dr 15.00 15.00 15.00 20.00 20.00 Central Garage 122 S Henderson St 15.00 15.00 15.00 20.00 20.00 Central Station 150 S Broad St 15.00 15.00 15.00 20.00 20.00 City Hall 55 W Tompkins St 30.00 30.00 30.00 30.00 30.00 Fremont Station 1455 W Fremont St 20.00 20.00 20.00 25.00 25.00 GFD Training Site 2233 Veterans Dr 15.00 15.00 15.00 20.00 20.00 Hawthorne Centre Park Mtce Building 2110 Veterans Dr 40.00 40.00 40.00 40.00 40.00 Hawthorne Gym 2265 Veterans Dr 15.00 15.00 15.00 20.00 20.00 Hawthorne Pool 2331 Veterans Dr 15.00 15.00 15.00 20.00 20.00 Lake Storey Pavilion 1572 Mechan Dr 35.00 35.00 35.00 35.00 35.00 Lakeside Recreation Center 1033 S Lake Storey Dr 20.00 20.00 20.00 20.00 20.00 Lakeside Water Park 1033 S Lake Storey Dr 25.00 25.00 25.00 25.00 25.00 Linwood Cemetery Building 2118 W Main St 20.00 20.00 20.00 20.00 20.00 Park Mtce Building 3500 Lincoln Park Dr 30.00 30.00 30.00 30.00 30.00 Public Safety Building 150 S Broad St 30.00 30.00 30.00 30.00 30.00 Street Dept. 122 S Henderson St 15.00 15.00 15.00 20.00 20.00 Transit Maintenance Facilty 1025 Monmouth Blvd 45.00 45.00 45.00 45.00 45.00 Water Division - Galesburg 920 W Main St 30.00 30.00 30.00 30.00 30.00 Water Division - Oquawka Hwy 164 (Oquawka, IL) 45.00 45.00 45.00 45.00 45.00 WIPTU Building 1801 Windish Dr 15.00 15.00 15.00 20.00 20.00 Prepared by: TDM Page 2 of 4 Back to Agenda American Pest Control Total: 505.00 505.00 505.00 555.00 555.00 Four Seasons Pest Control Monthly Insect Treatment Year 1 Year 2 Year 3 Year 4 Year 5 Name of Facility Address Monthly Fee Monthly Fee Monthly Fee Monthly Fee Monthly Fee Brooks St Station 1575 E Brooks St 15.00 15.00 15.00 20.00 20.00 Bunker Links Pro Shop 3535 Lincoln Park Dr 15.00 15.00 15.00 20.00 20.00 Central Garage 122 S Henderson St 15.00 15.00 15.00 20.00 20.00 Central Station 150 S Broad St 15.00 15.00 15.00 20.00 20.00 City Hall 55 W Tompkins St 30.00 30.00 30.00 30.00 30.00 Fremont Station 1455 W Fremont St 20.00 20.00 20.00 20.00 20.00 GFD Training Site 2233 Veterans Dr 15.00 15.00 15.00 20.00 20.00 Hawthorne Centre Park Mtce Building 2110 Veterans Dr 40.00 40.00 40.00 40.00 40.00 Hawthorne Gym 2265 Veterans Dr 15.00 15.00 15.00 20.00 20.00 Hawthorne Pool 2331 Veterans Dr 15.00 15.00 15.00 20.00 20.00 Lake Storey Pavilion 1572 Mechan Dr 35.00 35.00 35.00 35.00 35.00 Lakeside Recreation Center 1033 S Lake Storey Dr 20.00 20.00 20.00 20.00 20.00 Lakeside Water Park 1033 S Lake Storey Dr 25.00 25.00 25.00 25.00 25.00 Linwood Cemetery Building 2118 W Main St 20.00 20.00 20.00 20.00 20.00 Park Mtce Building 3500 Lincoln Park Dr 30.00 30.00 30.00 30.00 30.00 Public Safety Building 150 S Broad St 30.00 30.00 30.00 30.00 30.00 Street Dept. 122 S Henderson St 15.00 15.00 15.00 20.00 20.00 *Transit Maintenance Facility 1025 Monmouth Blvd 45.00 45.00 45.00 45.00 45.00 Water Division - Galesburg 920 W Main St 30.00 30.00 30.00 30.00 30.00 Prepared by: TDM Page 3 of 4 Back to Agenda Water Division - Oquawka Hwy 164 (Oquawka, IL) 45.00 45.00 45.00 45.00 45.00 WIPTU Building 1801 Windish Dr 15.00 15.00 15.00 15.00 15.00 Four Seasons Pest Control Total: 505.00 505.00 505.00 545.00 545.00 Prepared by: TDM Page 4 of 4 Back to Agenda Bid Tabulation - Pest Control Services Agreement Date:11/22/23 Attended by: T.Miller/D.Miles/T.Fey American Pest Control Monthly Insect Treatment Annual Termite Inspection Hanna City, IL Year 1 Year 2 Year 3 Year 4 Year 5 Year 1 Year 2 Year 3 Year 4 Year 5 Name of Facility Address Approxi mate Square Footage Monthly Fee Monthly Fee Monthly Fee Monthly Fee Monthly Fee Annual Fee Annual Fee Annual Fee Annual Fee Annual Fee Brooks St Station 1575 E Brooks St 4,200 40 40 45 45 50 75 75 75 75 75 Central Station 150 S Broad St incl in Public Safety Bldg sq ft 40 40 45 45 50 75 75 75 75 75 Fremont Station 1455 W Fremont St 7,800 40 40 45 45 50 75 75 75 75 75 GFD Training Site 2233 Veterans Dr 2,000 40 40 45 45 50 75 75 75 75 75 WIPTU Building 1801 Windish Dr 2,400 40 40 45 45 50 75 75 75 75 75 Public Safety Building 150 S Broad St 38,000 50 50 55 55 60 85 85 85 85 85 City Hall 55 W Tompkins St 34,120 50 50 55 55 60 85 85 85 85 85 Bunker Links Pro Shop 3535 Lincoln Park Dr 3,672 40 40 45 45 50 75 75 75 75 75 Hawthorne Centre Park Mtce. Building 2110 Veterans Dr 16,920 50 50 55 55 60 85 85 85 85 85 Hawthorne Gym 2265 Veterans Dr 15,786 40 40 45 45 50 75 75 75 75 75 Hawthorne Pool 2331 Veterans Dr 15,300 40 40 45 45 50 75 75 75 75 75 Hallway from Hawthorne Gym to Pool 2331 Veterans Dr 4,032 40 40 45 45 50 75 75 75 75 75 Lake Storey Pavilion 1572 Mechan Dr 17,952 55 55 60 60 65 85 85 85 85 85 Lakeside Recreation Center 1033 S Lake Storey Di 53,190 65 65 70 70 75 95 95 95 95 95 Lakeside Water Park 1033 S Lake Storey Di 9,306 40 40 45 45 50 75 75 75 75 75 Linwood Cemetery Building 2118 W Main St 11440 40 40 45 45 50 75 75 75 75 75 Park Maintenance Building 3500 Lincoln Park Dr 8,640 40 40 45 45 50 75 75 75 75 75 East Linwood Cemetery Bldg 1854 W Main St 2,304 40 40 45 45 50 75 75 75 75 75 Total: 7901 7901 880 880 970 1410 1410 1410 1410 1410 "Low and Best Bid Back to Agenda Presto-X Monthly Insect Treatment Annual Termite Inspection Davenport, IA Year 1 Year 2 Year 3 Year 4 Year 5 Year 1 Year 2 Year 3 Year 4 Year 5 Name of Facility Address Approxi mate Square Footage Monthly Fee Monthly Fee Monthly Fee Monthly Fee Monthly Fee Annual Fee Annual Fee Annual Fee Annual Fee Annual Fee Brooks St Station 1575 E Brooks St 4,200 65 67 69 71 73 150 154 159 163 168 Central Station 150 S Broad St incl in Public Safety Bldg sq ft 35 36 37 38 39 150 154 159 163 168 Fremont Station 1455 W Fremont St 7,800 65 67 69 71 73 150 154 159 163 168 GFD Training Site 2233 Veterans Dr 2,000 65 67 69 71 73 150 154 159 163 168 WIPTU Building 1801 Windish Dr 2,400 65 67 69 71 73 150 154 159 163 168 Public Safety Building 150 S Broad St 38,000 115 118 122 125 129 165 169 175 180 185 City Hall 55 W Tompkins St 34,120 115 118 122 125 129 165 169 175 180 185 Bunker Links Pro Shop 3535 Lincoln Park Dr 3,672 65 67 69 71 73 150 154 159 163 168 Hawthorne Centre Park Mtce. Building 2110 Veterans Dr 16,920 90 92 95 98 101 150 154 159 163 168 Hawthorne Gym 2265 Veterans Dr 15,786 90 92 95 98 101 150 154 159 163 168 Hawthorne Pool 2331 Veterans Dr 15,300 90 92 95 98 101 150 154 159 163 168 Hallway from Hawthorne Gym to Pool 2331 Veterans Dr 4,032 65 67 69 71 73 150 154 159 163 168 Lake Storey Pavilion 1572 Mechan Dr 17,952 90 92 95 98 101 150 154 159 163 168 Lakeside Recreation Center 1033 S Lake Storey Di 53,190 115 118 122 125 129 165 169 175 180 185 Lakeside Water Park 1033 S Lake Storey Di 9,306 65 67 69 71 73 150 154 159 163 168 Linwood Cemetery Building 2118 W Main St 1,440 65 67 69 71 73 150 154 159 163 168 Park Maintenance Building 3500 Lincoln Park Dr 8,640 65 67 69 71 1 73 150 154 159 163 168 East Linwood Cemetery Bldg 1854 W Main St 2,304 65 67 69 71 1 73 150 154 159 163 168 Total: 1390 1428 1473 1515 1560 2745 2817 2910 2985 3075 Back to Agenda 23-3039 CITY OF GALESBURG COUNCIL LETTER DECEMBER 4, 2023 AGENDA ITEM: Approve 2024-2028 pool chemical supply. SUMMARY RECOMMENDATION: The City Manager, Director of Parks & Recreation, Parks Superintendent, and Purchasing Agent recommend that the City Council approve a bid from Hawkins, Inc. for the 2024-2028 supply of pool chemicals. BACKGROUND: Parks and Recreation are in regular need of various pool chemicals to clean and sanitize the various City pools located in the community. As the current agreement for providing these chemicals expires at the end of 2023, the City has requested bids for a new contract for providing this product. In addition to being advertised in the local paper and posted to the City website, various entities that have provided chemicals to the City in the past were contacted about this bid opportunity. Two bids were received. A detail of the pricing is attached to this letter. For comparison purposes, the pricing for each year was multiplied by the frequency used in 2023 to determine an estimated cost of the contract. As a result, it was determined that Hawkins, Inc. provided the most cost-effective pricing for this necessary product. Therefore, City staff recommend their approval. As in the past, City staff will continue to retain the option to purchase small amounts of chemicals from the local pool suppliers during times when the bulk supply is low and replenishment from the supplier is not readily available. BUDGET IMPACT: The Park and Recreation funds (19) budgets annually for the purchase of pool chemicals. SUPPORTING DOCUMENTS: 1. Bid Tab— Pool Chemical Supply Prepared by: TDM Page 1 of 2 Back to Agenda BID TABULATION - POOL CHEMICAL SUPPLY Hawkins Inc 2024 PRICING 2025 PRICING 2026 PRICING 2027 PRICING 2028 PRICING 2023 USAGE Roseville, MN Sodium Hypochlorite 15% (mini -bulk - 4 x 1 case) (Price/gallon) 6.50 7.10 7.70 8.30 8.90 900 Sodium Hypochlorite 12%, (bulk)(Price/gallon) 2.50 2.80 3.10 3.40 3.70 4375 pH Down LO (Muriatic Acid) (mini bulk) (Price/gallon) 4.56 4.81 5.06 5.31 5.56 650 Hydrochloric Acid 20' (mini -bulk - 4 x 1 case) (Price/gallon) 9.00 10.00 11.00 12.00 13.00 72 Estimate Cost Based on Usage 20,399.50 22,486.50 24,573.50 26,660.50 28,747.50 ACCO Unlimited Corp 2024 PRICING 2025 PRICING 2026 PRICING 2027 PRICING 2028 PRICING 2023 USAGE Johnson, IA Sodium Hypochlorite 15% (mini -bulk - 4 x 1 case) (Price/gallon) 7.28 7.28 7.28 7.28 7.28 900 Sodium Hypochlorite 12%, (bulk)(Price/gallon) 3.98 3.98 3.98 3.98 3.98 4375 PH Down LO (Muriatic Acid) (mini bulk) (Price/gallon) 4.28 4.28 4.28 4.28 4.28 650 Hydrochloric Acid 20' (mini -bulk - 4 x 1 case) (Price/gallon) 11.25 11.25 11.25 11.25 11.25 72 Estimate Cost Based on Usage 27,556.50 27,556.50 27,556.50 27,556.50 27,556.50 Prepared by: TDM Page 2 of 2 Back to Agenda 23-3040 COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Approve the purchase of phosphate inhibitor. SUMMARY RECOMMENDATION: The Interim City Manager, Director of Public Works, Water Superintendent and Purchasing Agent recommend that the City Council waive normal purchasing policies and approve the purchase of one bulk delivery of phosphate inhibitor from Hawkins, Inc. at a cost of $0.795 per pound. The bulk delivery is approximately 46,000 pounds. BACKGROUND: As required by the Illinois Environmental Protection Agency (IEPA), the Water Division must treat the drinking water with a phosphate inhibitor for corrosion control of lead and copper. A comprehensive corrosion control study was conducted in 2016 to determine the best phosphate product to achieve corrosion protection of lead and copper. Since the study, the Water Division has been purchasing Hawkins LPC-132 phosphate inhibitor and it has proven to be very effective in the lowering of lead and copper levels in the drinking water. Based on the success of reduced lead and copper levels, staff recommend the continued use of Hawkins LPC- 132. In the past, the City has obtained annual contracts for the purchase of phosphate inhibitor. However, due to the volatility of pricing phosphate inhibitor in 2022 the vendor was only able to extend pricing for six months at a time. The volatility has increased in 2023 and the vendor is now only able to quote the phosphate inhibitor for each bulk delivery. This bulk delivery of phosphate inhibitor is the fourth of four deliveries for 2023. The first three deliveries this year were also at $0.795 per pound. For price comparison the quote for phosphate deliveries in April and June 2022 were $0.44 per pound and for phosphate deliveries in September and December 2022 were $0.662 per pound. BUDGET IMPACT: The Water Division has sufficient funds in their budget. SUPPORTING DOCUMENTS: 1. Hawkins Quote Prepared by: TJF Page 1 of 1 Back to Agenda Hawkins Water Treatment Group 1149 Enterprise Dr. Havana IL. 62644 11-27-2023 To: City of Galesburg Attn.: Tim RE: Chemical Quote Quotation No.082422JH Quotation Expires: 30 days Terms: Net 30 days from delivery. OUOTATION/PROPOSAL This quotation constitutes an offer to furnish the items listed subject to terms and conditions stated hereon: receipt of your purchase order by Hawkins Water Treatment Group, Inc.; and written acceptance of your order by Hawkins Water Treatment Group, Inc. and/or the manufacturer(s) involved as follows. LPC-132 bulk The price listed above is for one load of LPC-132. $3950 LB Please call me at 309-369-7783 with any questions. Thank you for your interest in our products and services. Regards, Jake Haulk Branch Manager Hawkins INC Havana IL Accounts Payable Transactions by Account User: shelms Printed: 11/28/2023 - 5:10PM Batch: 00004.11.2023 Account Number Vendor Description Date 23-8022 Back to Agenda C'TY °� CALESBURG IDEZZIF Amount PO No 001-0000-10701-00 Airgas Mid America Inc 2024 - Lease Renewal Large CPLs 11/28/2023 170.00 001-0000-10801-00 Advance Auto Parts Hydraulic Filters 11/28/2023 38.82 001-0000-10801-00 Advance Auto Parts Hydraulic Filters 11/28/2023 25.88 001-0000-10801-00 Interstate Battery Systems of Central Batteries 11/28/2023 279.90 001-0000-10801-00 Valley Distribution Corp. Engine Oil 11/28/2023 795.95 001-0000-10801-00 Napa Auto Parts Backup Alarm 11/28/2023 40.99 001-0000-20102-00 Brightspeed 11/23 ServiceAcct# 304035525 11/28/2023 1,534.43 Subtotal for Divison: 0000 2,885.97 001-0110-61000-00 Office Specialists, Inc. Plates 11/28/2023 52.65 001-0110-61000-00 Office Specialists, Inc. Cup, Coffee 11/28/2023 60.96 001-0110-61000-00 Office Specialists, Inc. Coffee 11/28/2023 26.84 001-0110-61000-00 Office Specialists, Inc. Creamer 11/28/2023 9.49 001-0110-61000-00 Office Specialists, Inc. Spoons 11/28/2023 13.36 001-0110-61000-00 Office Specialists, Inc. Creamer 11/28/2023 9.49 001-0110-61000-00 Office Specialists, Inc. Cups, Napkins, Knives, Forks, Plates, Bowls, Duster, Screen Wipe 11/28/2023 124.49 Subtotal for Divison: 0110 297.28 001-0115-61000-00 Office Specialists, Inc. Tape 11/28/2023 11.28 001-0115-61000-00 Office Specialists, Inc. Return Calculator Roller 11/28/2023 -5.61 001-0115-84500-00 Knox Township Knox Township Annexation Payment 11/28/2023 7,793.52 001-0115-84500-00 Knoxville Fire District Knoxville Fir District Annexation Payment 11/28/2023 362.22 001-0115-84500-00 Galesburg Township Galesburg Township Annexation Payment 11/28/2023 959.11 Subtotal for Divison: 0115 9,120.52 001-0145-51010-00 Law Offices of Miller, Hall & Triggs 10/23 Legal Services 11/28/2023 715.00 Subtotal for Divison: 0145 715.00 001-0160-47755-00 Mission Square 12/23 OPEB Contributions 11/28/2023 10,040.00 AP -Transactions by Account (11/28/2023 - 5:10 PM) Page 1 Account Number Vendor 001-0160-51500-00 001-0160-59520-00 001-0160-59520-00 001-0160-59520-00 001-0160-59521-00 001-0306-55400-00 001-0306-55400-00 001-0306-55400-00 001-0306-55800-00 001-0306-61000-00 001-0306-61000-00 001-0410-55800-00 001-0410-61000-00 001-0445-55500-00 001-0445-55500-00 001-0445-57500-00 001-0445-57500-00 001-0445-62500-00 001-0445-62500-00 001-0445-62500-00 001-0445-63000-00 001-0445-63000-00 Gatehouse Media Madison Springer Chantiara Jackson Eciel Burns Knox County Humane Society Werner Restoraton Services, Inc. Werner Restoraton Services, Inc. Wemer Restoraton Services, Inc. City Blue Technologies, Llc Office Specialists, Inc. Office Specialists, Inc. City Blue Technologies, Llc Office Specialists, Inc. Valley Distribution Corp. Valley Distribution Corp. Aramark Uniform Serv. Inc. Aramark Uniform Serv. Inc. Advance Auto Parts Pomp's Tire - Galesburg Galesburg Electric, Inc. Advance Auto Parts Lawson Products, Inc. Description Notice to Bidders Acct# 857927 11/09 Youth Commission Meeting 11/09 Youth Commission Stipend 11/09 - Youth Commision Meeting 12/23 Animal Control Contract Subtotal for Divison: 0160 Emergency Board UP Services - 844 Arnold Emergency Board UP Services - 1150 W. Carl Sandburg Emergency Board UP Services - 239 S Cherry St 11/23 Service Contract Folder Tabs, Note Pads Bowls, Plates 11/23 Service Contract Folders Subtotal for Divison: 0306 Subtotal for Divison: 0410 Core Charge Core Return Credit 11/23 Service 11/23 Service Tubing #164 Tires #152 Cable #164 Oil Absorbant Washers, Screws, Flap Discs, Heat Shrink Subtotal for Divison: 0445 Back to Agenda Date Amount PO No 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 11/28/2023 001-0450-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 11/28/2023 001-0450-55700-00 Oberlander Electric, Inc Loop Detectors - Henderson St - Lake Story Rd 11/28/2023 001-0450-55700-00 Four Seasons Pest Control 10/23 Service 11/28/2023 001-0450-55700-00 Four Seasons Pest Control 10/23 Service 11/28/2023 001-0450-61000-00 Office Specialists, Inc. Weekly Planner 11/28/2023 001-0450-62500-00 Mutual Wheel Co., Inc. Brake Shoe Kit #107 11/28/2023 001-0450-62500-00 Mutual Wheel Co., Inc. Brake Kit #115 11/28/2023 001-0450-62500-00 Napa Auto Parts Cabin Filter #107 11/28/2023 890.57 30.00 30.00 30.00 19,510.00 30,530.57 409.26 680.28 677.32 131.25 25.28 25.93 1,949.32 131.25 42.95 174.20 20.00 -80.00 82.08 82.08 55.68 581.00 299.88 329.75 1,153.48 2,523.95 141.74 4,800.00 20.00 40.00 13.51 649.22 649.22 24.49 0000092360 AP -Transactions by Account (11/28/2023 - 5:10 PM) Page 2 Account Number Vendor Description Back to Agenda Date Amount PO No 001-0450-62500-00 Pomp's Tire - Galesburg Tires #140 11/28/2023 580.18 001-0450-62500-00 Midstate Manufacturing, Inc. Hose #107 11/28/2023 148.41 001-0450-62500-00 Nichols Diesel Service, Inc Pipe #113 11/28/2023 360.39 001-0450-62500-00 Galesburg Electric, Inc. Wire Nuts #114 11/28/2023 39.82 001-0450-62500-00 Advance Auto Parts Air Filter #115 11/28/2023 52.14 001-0450-62500-00 Advance Auto Parts Air Filter #107 11/28/2023 52.14 001-0450-62500-00 Advance Auto Parts Wire #114 11/28/2023 19.27 001-0450-62500-00 Advance Auto Parts Primer #114 11/28/2023 119.55 001-0450-62500-00 Advance Auto Parts Grease Remover #114 11/28/2023 85.55 001-0450-62500-00 Advance Auto Parts Oil Filter #115 11/28/2023 41.29 001-0450-65000-00 Office Specialists, Inc. Cleaner 11/28/2023 50.88 001-0450-65000-00 Office Specialists, Inc. Paper Towels 11/28/2023 48.67 001-0450-65500-00 Lawson Products, Inc. Washers, Screws, Lock Nuts 11/28/2023 295.44 001-0450-66500-00 ULINE Drum Pump 11/28/2023 125.90 Subtotal for Divison: 0450 8,357.81 001-0505-51000-00 Stephen L Woody 10/23 - 11/23 - Polygraph Services for Employment 11/28/2023 750.00 Subtotal for Divison: 0505 750.00 001-0510-51000-00 Bridgeway Training Services 04/23 - Secure Document Destruction 122 Lbs 11/28/2023 30.50 001-0510-54500-00 Patrick Kisler Meals -Fuel - Middle Leadership School -Mount Prospect IL-PKisler 11/28/2023 191.78 001-0510-54500-00 On -Target Solution Group, Inc Forensic Crime Scene Tech Program - Urbana IL-ASwanson ABucc, 11/28/2023 1,700.00 001-0510-54500-00 Christopher Hootman Meals - Property Managment - E Moline IL - CHootman 11/28/2023 14.00 001-0510-55000-00 Radiotronics, Inc 2024 - Ace Watch Dog Service 11/28/2023 336.00 001-0510-61000-00 Office Specialists, Inc. Toner 11/28/2023 430.19 001-0510-61000-00 Office Specialists, Inc. Markers 11/28/2023 27.50 001-0510-61000-00 Stamp Man Specialties Notary Stamp - MMcLaughlin 11/28/2023 37.35 001-0510-61000-00 Office Specialists, Inc. Cups, Coffee Filters 11/28/2023 68.78 001-0510-61700-00 Supreme Radio Communications, In. Portable Radio, Microphone, Remote Speaker 11/28/2023 896.38 001-0510-62500-00 Ray O'Herron Co., Inc. Lens Cover #20 11/28/2023 136.56 001-0510-62500-00 Advance Auto Parts Air Filter #21 11/28/2023 5.35 001-0510-67500-00 Artistic Engraving Name Bar W/ Safety Catch - Schlomer 11/28/2023 22.25 Subtotal for Divison: 0510 3,896.64 001-0550-47755-00 Mission Square 12/23 OPEB Contributions 11/28/2023 302.50 001-0550-61000-00 Office Specialists, Inc. Copy Paper 11/28/2023 187.96 001-0550-67500-00 Midwest Uniform Supply, Inc Shirts - JMagness 11/28/2023 123.44 001-0550-67500-00 Midwest Uniform Supply, Inc Shirts - JGaard 11/28/2023 155.55 AP -Transactions by Account (11/28/2023 - 5:10 PM) Page 3 Account Number Vendor Description Back to Agenda Date Amount PO No 001-0550-85500-00 Knox County Sheriffs Department 12/23 - Share of Ambulance Service 11/28/2023 674.82 Subtotal for Divison: 0550 1,444.27 001-0605-51000-00 Rock Valley Physical Therapy Make UpAnnual Physicals, Chest Xrays, Pulmonary Test, PSA, HbA 11/28/2023 655.00 001-0605-55500-00 Getz Fire Equipment Co., Inc. Annual Extinguisher Service 11/28/2023 70.00 001-0605-55500-00 Galesburg Welding, Inc Cut off Exhaust End and Weld New One #51 11/28/2023 58.00 001-0605-55500-00 Galesburg Welding, Inc Repair Ladder Rack 11/28/2023 96.00 001-0605-55700-00 Tri-City Electric Company of Iowa Install Access Control on 1 GFD Bay Door as per quote 11/28/2023 3,713.75 001-0605-55700-00 Lock & Key Shop LLC Keys 11/28/2023 326.40 001-0605-55700-00 Helm Mechanical / Helm Service Adjusted Hot Deck Temperature for AHU - Fire Dept 11/28/2023 254.00 001-0605-55700-00 AMP Companies Inc Cleaned and Lit Water Heater Thermocouple 11/28/2023 102.00 001-0605-62500-00 Ray O'Herron Co., Inc. Controller #50 11/28/2023 506.78 001-0605-62500-00 Alexis Fire Equipment Co., Inc. Ladder Side Guards, Wear Sleeves 11/28/2023 229.52 001-0605-62500-00 Advance Auto Parts Battery #58 11/28/2023 169.39 001-0605-62500-00 Ford of Galesburg Auxilary Pump #21 11/28/2023 154.73 001-0605-65000-00 Office Specialists, Inc. Toilet Cleaner, Dish Soap 11/28/2023 105.71 001-0605-65000-00 Office Specialists, Inc. Degreaser 11/28/2023 20.16 001-0605-65000-00 Office Specialists, Inc. Paper Towels 11/28/2023 48.50 001-0605-65000-00 Office Specialists, Inc. Cleaner 11/28/2023 33.92 001-0605-65000-00 Office Specialists, Inc. Glass Cleaner 11/28/2023 13.39 001-0605-65000-00 Office Specialists, Inc. Paper Towels 11/28/2023 75.16 001-0605-65500-00 Municipal Emergency Services, Inc Waist -Shoulder Straps, SCBA Repair 11/28/2023 227.62 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - BJohnson 11/28/2023 123.60 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - JWebber 11/28/2023 79.98 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - JPendergast 11/28/2023 89.01 001-0605-67500-00 Midwest Uniform Supply, Inc Hat, Shirt - TYocum 11/28/2023 101.99 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - JWebber 11/28/2023 250.00 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - TYocum 11/28/2023 119.98 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - TYocum 11/28/2023 33.01 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - BJohnson 11/28/2023 99.98 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - KHarms 11/28/2023 156.65 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt - CHarkey 11/28/2023 3.00 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt - DPerry 11/28/2023 72.00 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - KHarms 11/28/2023 99.98 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - HStevenson 11/28/2023 109.49 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - DCervantez 11/28/2023 28.00 001-0605-67500-00 John Connour Safety Toe Boots - JConnour 11/28/2023 144.95 0000092512 AP -Transactions by Account (11/28/2023 - 5:10 PM) Page 4 Account Number Vendor Description 001-0605-68600-00 Office Specialists, Inc. Gloves Subtotal for Divison: 0605 Back to Agenda Date Amount PO No 11/28/2023 58.48 8,430.13 Subtotal for Fund 001 71,075.66 011-0000-66000-00 Galesburg Builders Supply, Inc High performance patching mix supply for 2023 11/28/2023 987.35 0000092330 011-0000-66000-00 Galesburg Builders Supply, Inc Addt'l Portland Cement Concrete supply for 2023 11/28/2023 216.50 0000092331 011-0000-66000-00 Roanoke Concrete Products Co Portland cement concrete supply for 2023 11/28/2023 744.82 0000092332 011-0000-66000-00 Tickle Asphalt Co., Ltd. Asphalt supply for 2023 11/28/2023 757.50 0000092327 011-0000-66000-00 Tickle Asphalt Co., Ltd. High performance patching mix supply for 2023 11/28/2023 1,116.30 0000092329 Subtotal for Divison: 0000 3,822.47 Subtotal for Fund 011 3,822.47 013-0000-20103-00 JC Dillon, Inc Retainage - Phase VI of lead service line replacements 11/28/2023 -16,102.50 013-0000-76000-00 Game Time Playground Equipment for HT Custer Park 11/28/2023 157,105.00 0000092496 013-0000-76000-00 Hutchison Engineering, Inc ITEP Lake Storey Path Phase II Engineering 11/28/2023 3,630.32 0000092542 013-0000-83100-00 Bruner, Cooper and Zuck, Inc. Preparation of Bid Documents and Construction Engineering for Ph 11/28/2023 6,636.53 0000092007 013-0000-83100-00 Bruner, Cooper and Zuck, Inc. Preparation of Bid Documents and Construction Engineering for Ph 11/28/2023 7,002.13 0000092007 013-0000-83100-00 JC Dillon, Inc Phase VI of lead service line replacements 11/28/2023 161,025.00 0000092400 Subtotal for Divison: 0000 319,296.48 Subtotal for Fund 013 319,296.48 014-0000-51000-00 Bruner, Cooper and Zuck, Inc. Consulting Services - 2023 Material Testing Services 11/28/2023 240.00 014-0000-64500-00 Republic Steel Tubing 11/28/2023 1,083.00 014-0000-64500-00 Galesburg Welding, Inc Labor to make Plate for Cover on Signal Plate 11/28/2023 89.42 014-0000-64500-00 Galesburg Electric, Inc. Breakers 11/28/2023 51.93 014-0000-64500-00 Michael Todd & Co., Inc. Marking Paint 11/28/2023 150.23 014-0000-64500-00 Michael Todd & Co., Inc. Sand Bags, Handle, White Flag, Spray Paint 11/28/2023 417.19 014-0000-64500-00 Vulcan, Inc. Traffic Control Supplies 11/28/2023 734.70 014-0000-66000-00 Galesburg Electric, Inc. Misc Electrical Supplies 11/28/2023 638.60 014-0000-66000-00 Galesburg Electric, Inc. Cord, Screwdriver 11/28/2023 230.09 014-0000-66000-00 Galesburg Electric, Inc. Connection Wire -Nut, Duct Seal Compound, Electrical Tape 11/28/2023 88.81 014-0000-66000-00 Galesburg Electric, Inc. Electronic Photo Control 11/28/2023 25.85 014-0000-66000-00 Galesburg Builders Supply, Inc Calcium, Micro Fiber, 4000 Psi 11/28/2023 771.38 014-0000-66000-00 Galesburg Builders Supply, Inc Calcium, 4000 Psi 11/28/2023 816.00 AP -Transactions by Account (11/28/2023 - 5:10 PM) Page 5 Account Number Vendor Description Back to Agenda Date Amount PO No Subtotal for Divison: 0000 5,337.20 Subtotal for Fund 014 5,337.20 015-0000-61800-00 Office Specialists, Inc. Olson Stacker 4040 chairs and Preside 48" shaped table. 11/28/2023 1,182.21 0000092535 Subtotal for Divison: 0000 1,182.21 Subtotal for Fund 015 1,182.21 018-0000-62500-00 Napa Auto Parts Washer Pump #125 11/28/2023 18.99 Subtotal for Divison: 0000 18.99 Subtotal for Fund 018 18.99 019-0000-10701-00 Knox County Weddings 2024 - Knox Co Weddings Website Membership & Booth Wedding E 11/28/2023 50.00 019-0000-10701-00 Johnson Controls Security Solutions 01/24- 02/24 -Service cust# 01300 115406615 11/28/2023 558.55 019-0000-20102-00 Brightspeed 11/23 ServiceAcct# 304035525 11/28/2023 539.02 Subtotal for Divison: 0000 1,147.57 019-1905-47755-00 Mission Square 12/23 OPEB Contributions 11/28/2023 671.25 019-1905-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 11/28/2023 350.31 019-1905-51500-00 WMOI - FM 10/23 Radio Ads 11/28/2023 260.00 019-1905-51500-00 WGIL/WAAG/WLSR, Inc. 10/23 Radio Ads 11/28/2023 583.00 Subtotal for Divison: 1905 1,864.56 019-1910-55700-00 Helm Mechanical / Helm Service Service of Loud AHU 11/28/2023 127.00 019-1910-65000-00 Office Specialists, Inc. Paper Towels 11/28/2023 24.01 019-1910-65000-00 Office Specialists, Inc. Paper Towels 11/28/2023 97.34 019-1910-65000-00 Office Specialists, Inc. Paper Towels 11/28/2023 31.49 Subtotal for Divison: 1910 279.84 019-1911-55700-00 IL Office of the State Fire Marshal Annual Conveyance Certificate - Public Safety Bldg 11/28/2023 75.00 019-1911-55700-00 Elevator Safety Associates Hydraulic Pressure Test Witnessing & Annual Inspection 11/28/2023 220.00 019-1911-57500-00 Aramark Uniform Serv. Inc. 11/23 Service 11/28/2023 26.70 019-1911-57500-00 Aramark Uniform Serv. Inc. 11/23 Service 11/28/2023 26.70 019-1911-65000-00 Office Specialists, Inc. Paper Towels 11/28/2023 62.98 019-1911-65000-00 Office Specialists, Inc. Cleaner, Napkins 11/28/2023 57.17 019-1911-65000-00 Office Specialists, Inc. Disinfectant Wipes 11/28/2023 33.20 AP -Transactions by Account (11/28/2023 - 5:10 PM) Page 6 Account Number Vendor Description Back to Agenda Date Amount PO No 019-1911-65000-00 Office Specialists, Inc. Disinfectant 11/28/2023 24.63 Subtotal for Divison: 1911 526.38 019-1915-55500-00 Glass Specialty Inc Installed BG on Tractor 11/28/2023 400.00 019-1915-55700-00 Royal Cleaning Services 11/23 Janitorial Service 11/28/2023 559.00 019-1915-57500-00 Aramark Uniform Serv. Inc. 11/23 Service 11/28/2023 67.66 019-1915-62500-00 Mutual Wheel Co., Inc. Extinguisher #506 11/28/2023 86.69 019-1915-62500-00 Nichols Diesel Service, Inc Brake Kit #506 11/28/2023 264.18 019-1915-62500-00 Midstate Manufacturing, Inc. Hose Kits #113 11/28/2023 384.97 019-1915-62500-00 Nichols Diesel Service, Inc Brace #506 11/28/2023 143.79 019-1915-62500-00 Martin, Inc Sensor #522 11/28/2023 217.02 019-1915-62500-00 Martin, Inc Connector #515 11/28/2023 45.83 019-1915-62500-00 Advance Auto Parts Oil Filter #506 11/28/2023 37.44 019-1915-62510-00 Herr Petroleum Corp 378.5 Gal Diesel, 412.8 Gal Unleaded Ethanol 11/28/2023 2,557.49 019-1915-66000-00 Lacky Monument Co. 6 Vet Bricks 11/28/2023 240.00 019-1915-66000-00 Galesburg Builders Supply, Inc CA-6 Stone 11/28/2023 144.76 Subtotal for Divison: 1915 5,148.83 019-1920-55700-00 Johnson Controls Security Solutions 12/23 - Service cust# 01300 115406615 11/28/2023 279.28 019-1920-57500-00 Aramark Uniform Serv. Inc. 11/23 Service 11/28/2023 39.75 019-1920-61000-00 Office Specialists, Inc. Thermal Paper 11/28/2023 15.00 019-1920-62500-00 Martin, Inc Sensor #552 11/28/2023 196.43 019-1920-62510-00 Herr Petroleum Corp 191.4 Gal Diesel, 179.4 Gal Unleaded Ethanol 11/28/2023 1,211.83 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 11/28/2023 122.71 019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 11/28/2023 85.80 019-1920-64125-00 Office Specialists, Inc. Cups 11/28/2023 93.95 019-1920-65000-00 Office Specialists, Inc. Trash Bags 11/28/2023 36.33 019-1920-65000-00 Office Specialists, Inc. Toilet Paper 11/28/2023 30.74 019-1920-65500-00 Office Specialists, Inc. Phone Cord 11/28/2023 8.31 019-1920-66000-00 Lacky Monument Co. Bunker Links Bricks - Haynes, Rogers -129 Blanks 11/28/2023 402.50 Subtotal for Divison: 1920 2,522.63 019-1935-57500-00 Aramark Uniform Serv. Inc. 11/23 Service 11/28/2023 454.48 019-1935-66000-00 Glass Specialty Inc Mirrors, Installed Mirrors into Frames 11/28/2023 767.20 Subtotal for Divison: 1935 1,221.68 019-1940-51400-00 United Hoops Registration -Boy Jr. Streaks 3/4th Grade Team - River2River 11/28/2023 395.00 0000092349 0000092350 AP -Transactions by Account (11/28/2023 - 5:10 PM) Page 7 Account Number Vendor Description Back to Agenda Date Amount PO No Subtotal for Divison: 1940 395.00 019-1950-55700-00 J.P. Benbow, Inc. Cleaned Flame Sensor 11/28/2023 108.00 Subtotal for Divison: 1950 108.00 019-1955-68500-00 Hawkins, Inc Misc Chemicals 11/28/2023 361.19 Subtotal for Divison: 1955 361.19 019-1965-55700-00 Getz Fire Equipment Co., Inc. Annual Extinguisher Service 11/28/2023 70.00 019-1965-57500-00 Aramark Uniform Serv. Inc. 11/23 Service 11/28/2023 36.74 Subtotal for Divison: 1965 106.74 Subtotal for Fund 019 13,682.42 020-0000-20102-00 Brightspeed 11/23 ServiceAcct# 304035525 11/28/2023 66.24 020-0000-55700-00 J.P. Benbow, Inc. Furnished and Installed Circuit Board, Power Venter 11/28/2023 862.47 Subtotal for Divison: 0000 928.71 Subtotal for Fund 020 928.71 021-0000-54500-00 Jacob Pedigo Lodging -Rapid InterventionTeam Rescue-Champaign-JPedigo - 23-2 11/28/2023 500.00 Subtotal for Divison: 0000 500.00 Subtotal for Fund 021 500.00 023-0000-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 11/28/2023 404.79 023-0000-55420-00 Statham & Long, LLC Title Search - 435 N Broad St 11/28/2023 150.00 023-0000-55420-00 Statham & Long, LLC Title Search - 272 N Broad St 11/28/2023 150.00 023-0000-55420-00 Statham & Long, LLC Title Search - 163 W Mary St 11/28/2023 150.00 023-0000-55420-00 Statham & Long, LLC Title Search - 861 E South St 11/28/2023 150.00 023-0000-55420-00 Statham & Long, LLC Title Search - 1970 E Main St 11/28/2023 150.00 023-0000-55420-00 Jimax Corp. CO#1 additional backfill & compaction for voids found after remo 11/28/2023 7,722.00 023-0000-55420-00 Jimax Corp. Demolition of Hotel & Restaurant located at 29 Public Sq 11/28/2023 121,941.07 023-0000-55420-00 Tim Brown Demolition - 203 Lake St 11/28/2023 15,903.00 023-0000-55420-00 Tim Brown Demolition - 179 Fulton St 11/28/2023 10,275.00 023-0000-83100-00 Brad's Home Improvement LLC Remove Roof, Install New Roof - 1719 Rock Island Ave 11/28/2023 4,275.00 Subtotal for Divison: 0000 161,270.86 AP -Transactions by Account (11/28/2023 - 5:10 PM) 0000092382 0000092382 0000092457 Page 8 Account Number Vendor Description Back to Agenda Date Amount PO No Subtotal for Fund 023 161,270.86 024-0000-51000-00 Bruner, Cooper and Zuck, Inc. Consulting Services - Railyard Structure 11/28/2023 1,250.00 024-0000-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 11/28/2023 228.00 024-0000-83100-00 Larson Family Real Estate, LLLP 10/23 - 12/23 Sales Tax Rebate 11/28/2023 5,835.94 024-0000-83100-00 Galesburg Museums, Inc 12/23 - Grant to Discovery Depot 11/28/2023 5,000.00 024-0000-84500-00 Knox County Collector 2023 -Property Taxes Pin#99-14-156-019 11/28/2023 114.00 024-0000-88300-00 Breslin's Floor Covering, Inc 12/23 Parking Lot Lease 11/28/2023 605.05 Subtotal for Divison: 0000 13,032.99 Subtotal for Fund 024 13,032.99 030-0000-20102-00 Brightspeed 11/23 ServiceAcct# 304035525 11/28/2023 192.82 Subtotal for Divison: 0000 192.82 030-0320-47755-00 Mission Square 12/23 OPEB Contributions 11/28/2023 61.25 Subtotal for Divison: 0320 61.25 030-0370-47755-00 Mission Square 12/23 OPEB Contributions 11/28/2023 61.25 030-0370-57500-00 Cintas, Inc 11/23 Service 11/28/2023 165.03 Subtotal for Divison: 0370 226.28 Subtotal for Fund 030 480.35 053-0000-55700-00 Tri-City Electric Company of Iowa Install Access Controls on 3 PSB Doors as per quote 11/28/2023 11,141.25 0000092512 Subtotal for Divison: 0000 11,141.25 Subtotal for Fund 053 11,141.25 054-0000-63500-00 D.A. Hoerr & Sons, Inc. Misc Trees 11/28/2023 1,815.00 054-0000-66000-00 Fears Fence Company 42" High Fencing - Dale Kelley Park Project 11/28/2023 8,498.80 0000092548 054-0000-76000-00 Klingner & Associates, P.C. - Archit Professional services for HVAC replacement in PSB, 150 S Broad S 11/28/2023 576.00 0000092206 Subtotal for Divison: 0000 10,889.80 Subtotal for Fund 054 10,889.80 057-0000-61700-00 Office Specialists, Inc. Adobe Acrobat - CStGeorge 11/28/2023 130.00 057-0000-61700-00 Office Specialists, Inc. Adobe Acrobat - JSimkins 11/28/2023 130.00 AP -Transactions by Account (11/28/2023 - 5:10 PM) Page 9 Account Number Vendor Description Back to Agenda Date Amount PO No Subtotal for Divison: 0000 260.00 Subtotal for Fund 057 260.00 059-0000-83100-00 Galesburg CUSD #205 GHS Tennis Court Resurfacing - City portion per agreement 11/28/2023 39,412.50 Subtotal for Divison: 0000 39,412.50 Subtotal for Fund 059 39,412.50 061-0000-20101-00 STEPHEN FERGUSSON Refund Check 010636-009, 235 S WHITESBORO ST 11/20/2023 127.77 061-0000-20101-00 ROBERT CARLSON Refund Check 018077-006, 1528 DEE ANN DR 11/20/2023 136.31 061-0000-20101-00 MIGUEL CHAVEZ Refund Check 007228-000, 580 E LOSEY ST 11/20/2023 3.43 061-0000-20101-00 DAKOTABENEFIEL Refund Check 060402-000,1375 RONADR 11/21/2023 147.83 061-0000-20101-00 RICKIE STEELE Refund Check 054724-001, 1483 S SEMINARY ST 11/20/2023 93.43 061-0000-20101-00 DONALD REMER Refund Check 021148-003, 915 S WHITESBORO ST 11/21/2023 58.50 061-0000-20101-00 SARA KURTIS Refund Check 065133-000, 73 W SANBORN ST 11/20/2023 123.02 061-0000-20101-00 ISAAC OVIEDO Refund Check 063899-002, 887 MULBERRY ST 11/20/2023 134.60 061-0000-20101-00 BONNIE HARRIS Refund Check 007110-036, 204 DUFFIELD AVE 11/20/2023 103.87 061-0000-20101-00 CAROL ISACKSEN Refund Check 054442-000, 2159 SANDEEP DR 11/21/2023 65.67 061-0000-20101-00 GRACE HOVIND Refund Check 063046-000, 3079 WHITEHAVEN 11/20/2023 61.93 061-0000-20101-00 HUSAR ABATEMENT LTD Refund of Hydrant Meter Deposit 11/28/2023 255.66 061-0000-20101-00 CHRISTY HAYFORD Refund Check 022916-000, 801 OAK ST 11/21/2023 31.12 061-0000-20101-00 KATHEY HELTON Refund Check 022547-008, 59 GARFIELD AVE 11/21/2023 58.50 061-0000-20101-00 KRISTEN NELSON Refund Check 054207-000, 459 N SEMINARY ST 11/20/2023 96.04 061-0000-20101-00 PAPY KELELO Refund Check 063202-000, 187 WALNUTAVE 11/20/2023 43.70 061-0000-20101-00 JUDY SULLIVAN Refund Check 007579-000, 925 BATEMAN ST 11/21/2023 65.67 061-0000-20101-00 JOSEPH SWING Refund Check 053482-001, 899 MONROE ST 11/20/2023 90.46 061-0000-20101-00 DAVID MOORE ESTATE Refund Check 014776-001, 1248 PINE TREE LN 11/20/2023 97.43 061-0000-20101-00 BRENDA WARDEN Refund Check 022171-003, 805 E SECOND ST 11/20/2023 122.14 061-0000-20101-00 SARAH MORAN Refund Check 059838-000, 481 YATES ST 11/21/2023 0.78 061-0000-20101-00 PKRE INVESTMENTS LLC SERIF Refund Check 065200-000, 1303 MONROE ST 11/20/2023 136.31 061-0000-20101-00 LOMAC PAYTON Refund Check 019329-007, 555 W SOUTH ST 11/20/2023 107.63 061-0000-20101-00 EMMA NELSON Refund Check 059527-001, 1082 E BROOKS ST 11/20/2023 64.10 061-0000-20101-00 J SMITH Refund Check 044756-001, 950 LAWRENCE AVE 11/20/2023 93.96 061-0000-20101-00 EDUARDO VARGAS Refund Check 009629-000, 1168 MCCLURE ST 11/20/2023 34.76 061-0000-20101-00 SARAH MORAN Refund Check 059838-000, 481 YATES ST 11/21/2023 1.70 061-0000-20101-00 SALAI NAWN Refund Check 065264-001, 590 N CEDAR ST 1 11/20/2023 129.31 0000092586 AP -Transactions by Account (11/28/2023 - 5:10 PM) Page 10 Account Number Vendor Description Back to Agenda Date Amount PO No 061-0000-20101-00 RHP Refund Check 062369-000, 92 COUNTRY ELMS EST 11/20/2023 93.55 061-0000-20101-00 COREY WELCH Refund Check 062224-000, 1851 BAIRD AVE 11/20/2023 97.77 061-0000-20101-00 DEAN YOUNGBLOOD Refund Check 011996-000, 245 W SANBORN ST 11/21/2023 2.45 061-0000-20102-00 Brightspeed 11/23 ServiceAcct# 304035525 11/28/2023 262.97 061-0000-47755-00 Mission Square 12/23 OPEB Contributions 11/28/2023 571.25 061-0000-51000-00 Credit Collection Partners 10/23 Collections Service 11/28/2023 15.97 061-0000-51000-00 Klingner & Associates P.C. ENGINEERING SERVICES TO IDENTIFY AND EVALUATE TWl 11/28/2023 4,227.00 061-0000-51000-00 Pace Analytical Services LLC Chemical Testing 11/28/2023 3,783.00 061-0000-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 11/28/2023 107.69 061-0000-51500-00 Sebis Direct Inc 10/23 Utility Billing 11/28/2023 772.31 061-0000-52300-00 Nicor Gas 10/23 Service - Acct # 20-72-701000 9 10/30/2023 64.07 061-0000-52300-00 Nicor Gas 10/23 Service - Acct # 14-51-15-5411 6 10/30/2023 1,955.04 061-0000-55500-00 Altorfer Inc. 2023 OCTOBER - MAINTENANCE ON FOUR GENERATORS 11/28/2023 2,349.00 061-0000-55700-00 Waste Management, Inc. 11/23 Service Cust #9-06892-63006 11/28/2023 114.23 061-0000-55700-00 Waste Management, Inc. 11/23 Service Cust #64537-23004 11/28/2023 20.42 061-0000-66000-00 Core & Main Meter Couplings 11/28/2023 1,080.50 061-0000-66000-00 Core & Main Couplings 11/28/2023 1,584.78 061-0000-66000-00 Core & Main Couplings 11/28/2023 1,584.78 061-0000-66000-00 Core & Main Brass Cap 11/28/2023 728.78 061-0000-66000-00 Core & Main Meter Couplings 11/28/2023 61.72 061-0000-66000-00 Core & Main Wedges, Epoxy 11/28/2023 175.00 061-0000-66000-00 Core & Main End Caps 11/28/2023 745.46 061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL SI - DELIVERED 11/28/2023 389.13 061-0000-66700-00 Core & Main 510M 3WIRE INSIDE SET RADIO 11/28/2023 56,645.00 061-0000-66700-00 Core & Main Meter Equipment 11/28/2023 700.00 061-0000-68500-00 IDEXX Distribution Inc. Misc Chemicals 11/28/2023 26.37 061-0000-68500-00 IDEXX Distribution Inc. Misc Chemicals 11/28/2023 648.55 061-0000-68700-00 Core & Main Retrofit Kit 11/28/2023 650.00 Subtotal for Divison: 0000 81,942.42 Subtotal for Fund 061 81.942.42 067-0000-20101-00 SARAH MORAN Refund Check 059838-000, 481 YATES ST 11/21/2023 2.34 067-0000-47755-00 Mission Square 12/23 OPEB Contributions 11/28/2023 13.75 067-0000-51500-00 Sebis Direct Inc 10/23 Utility Billing 11/28/2023 386.09 067-0000-59502-00 Western Illinois Regional Council 12/23 - Trasnporting/Processing - Recycling/Disposal 11/28/2023 1,000.00 0000092527 0000092471 0000092338 0000092470 AP -Transactions by Account (11/28/2023 - 5:10 PM) Page 11 Account Number Vendor Description Back to Agenda Date Amount PO No Subtotal for Divison: 0000 1,402.18 Subtotal for Fund 067 1.402.18 078-0000-51000-00 Mid -West Truckers Association, Inc. Yearly Charge - 3 People 11/28/2023 246.00 078-0000-51000-00 Mid -West Truckers Association, Inc. Yearly Charge - 1 Person 11/28/2023 87.00 078-0000-56535-00 James M Kelly, Attorney 09/23 Legal Service 11/28/2023 132.00 078-0000-56535-00 James M Kelly, Attorney 09/23 Legal Service 11/28/2023 581.00 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp -DOS 10/05/23 Pat Acct# 152140 11/28/2023 1,238.40 078-0000-56535-00 James M Kelly, Attorney 09/23 Legal Service 11/28/2023 82.50 078-0000-56535-00 James M Kelly, Attorney 09/23 Legal Service 11/28/2023 165.00 078-0000-56535-00 OSF ST MARYS HOSPITAL Workers Comp DOS 09/22/23 Pat # P537997832 11/28/2023 105.02 078-0000-56535-00 James M Kelly, Attorney 09/23 Legal Service 11/28/2023 247.50 078-0000-56535-00 James M Kelly, Attorney 09/23 Legal Service 11/28/2023 33.00 078-0000-56535-00 James M Kelly, Attorney 09/23 Legal Service 11/28/2023 264.00 078-0000-56535-00 OSF ST MARYS HOSPITAL Workers Comp DOS 09/18/23 - Pat #10989231801 11/28/2023 848.00 078-0000-56535-00 Azer Clinic Workers Comp DOS 10/26/23 - Pat Acct# MARESC 11/28/2023 236.43 078-0000-56535-00 Azer Clinic Workers Comp DOS 10/31/23 -Pat Acct# MARESC 11/28/2023 113.96 078-0000-56535-00 Azer Clinic Workers Comp DOS 11/02/23-Pat Acct# MARESC 11/28/2023 113.96 078-0000-56535-00 Azer Clinic Workers Comp DOS 11/07/23-Pat Acct# MARESC 11/28/2023 163.96 078-0000-56535-00 Azer Clinic Workers Comp DOS 11/09/23 - Pat Acct# MARESC 11/28/2023 113.96 Subtotal for Divison: 0000 4,771.69 Subtotal for Fund 078 4.771.69 085-0000-11390-00 Mission Square 12/23 OPEB Contributions - Assessor 11/28/2023 5.00 085-0000-11390-00 Mission Square 12/23 OPEB Contributions - Library 11/28/2023 18.37 085-0000-11390-00 Mission Square 12/23 OPEB Contributions - Township 11/28/2023 7.50 Subtotal for Divison: 0000 30.87 Subtotal for Fund 085 30.87 Report Total: 74Q479.05 AP -Transactions by Account (11/28/2023 - 5:10 PM) Page 12 Back to Agenda Advance Checks and ACH Payments as of 11/28/2023 Check Date Check # Vendor Name Description Account # Amount 11/3/2023 0 Dan Cervantez non safety toe boots 001-0605-67500 55.97 11/3/2023 0 Derek Perry non safety toe boots 001-0605-67500 49.99 11/15/2023 0 Hutchison Engineering, Inc Preliminary Engineering for the Simmons St Streetscape & Parking 013-0000-76000 4,859.26 11/15/2023 0 James Hartshorn 11/09 - Officiating VBall - 3 Games 019-1940-51400 75.00 11/15/2023 0 Judy Simkins Parking - Mileage - DCEO Grant Workshop - Springfield-Jiimkins 001-0305-54500 159.96 11/15/2023 98838 Knox County Recorders Office 2 Water/Sewer/Refuse Liens Filed 061-0000-51000 63.00 11/15/2023 0 Meghan Bohn Workers Comp - Work Comp 23WCO21033 078-0000-56535 1,000.00 11/15/2023 0 Mike Hines 11/09 - Officiating VBall - 3 Games 019-1940-51400 75.00 11/15/2023 0 Oneida Network Services, Inc 11/23 Internet - Kerzi Acct#1101994 001-0207-54000 50.74 11/15/2023 0 The Lavender Lotus Yoga Studio Minority/ Woman owned Southside Occupancy Assistance Program 054-0000-83100 900.00 11/16/2023 0 B1ueCross B1ueShield of Illinois 12/23 Health Insurance Premiums 078-0000-20315 384,309.62 11/16/2023 0 Hein Construction Co, INC PSB HVAC Renovations 054-0000-76000 210,604.47 11/16/2023 0 Hein Construction Co, INC Retintion - PSB HVAC Renovations 054-0000-20103 (21,060.45) 11/16/2023 0 James Hartshorn I I/15 Officiating VBAII - 3 Games 019-1940-51400 75.00 11/16/2023 0 Mike Hines I I/15 Officiating VBAII - 3 Games 019-1940-51400 75.00 11/16/2023 0 Nova Singers Minority/ Woman owned Southside Occupancy Assistance Program 054-0000-83100 300.00 11/16/2023 0 Ryan Earp Advance Down Payment for Repairs - Police Shooting Range 078-0000-56597 1,200.00 11/16/2023 0 T TECH 10/23 UB ACH Fees 067-0000-51000 421.41 11/16/2023 0 T TECH 10/23 UB ACH Fees 061-0000-51000 842.81 11/17/2023 0 Illinois Department of Revenue 10/23 Sales Tax 019-1925-84000 30.00 11/17/2023 0 Illinois Department of Revenue 10/23 Sales Tax 019-1920-84000 892.00 11/17/2023 0 Illinois Department of Revenue 10/23 Sales Tax 019-1940-84000 12.00 11/17/2023 0 IMRF 10/23 IMRF Contributions 001-0000-20311 109,808.51 11/17/2023 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00 11/17/2023 0 Quadient Leasing USA, Inc Postage For Machine 061-0000-10702 500.00 11/22/2023 5131 Cristina Kerian 07/16 - 07/26 HUD Food Allowance - 570 First St 013-0000-83100 247.67 11/22/2023 5130 J W Summy Contracting Corp. HUD LBPHC at 236 Columbus Ave 013-0000-83100 11,045.00 11/22/2023 5130 J W Summy Contracting Corp. HUD LBPHC at 485 Dudley Apt 1 013-0000-83100 21,775.00 11/22/2023 5130 J W Summy Contracting Corp. CO#1 HUD LBPHC at 460 E Losey St Additional Cost for Front Porch 013-0000-83100 350.00 11/22/2023 5130 J W Summy Contracting Corp. HUD LBPHC at 570 E First St 013-0000-83100 24,875.00 11/22/2023 6068 J W Summy Contracting Corp. HUD Healthy Homes at 460 E Losey St 013-0000-83100 4,900.00 11/22/2023 6068 J W Summy Contracting Corp. C0#1 HUD Healthy Homes at 236 Columbus Ave - Typo Error on Bid S 013-0000-83100 720.00 11/22/2023 6068 J W Summy Contracting Corp. HUD Healthy Homes at 485 Dudley Apt 1 013-0000-83100 3,500.00 11/22/2023 6068 J W Summy Contracting Corp. HUD Healthy Homes at 485 Dudley St Apt 2 013-0000-83100 2,500.00 11/22/2023 6068 J W Summy Contracting Corp. CO#1 HUD Healthy Homes at 104 S Arthur Ave Additional cost for G 013-0000-83100 1,200.00 11/22/2023 6068 J W Summy Contracting Corp. HUD Healthy Homes at 236 Columbus Ave 013-0000-83100 1,770.00 11/22/2023 5130 J W Summy Contracting Corp. HUD LBPHC at 104 S Arthur Ave 013-0000-83100 5,750.00 11/22/2023 5130 J W Summy Contracting Corp. HUB LBPHC at 940 Brown Ave 013-0000-83100 12,600.00 11/22/2023 6068 J W Summy Contracting Corp. CO#1 HUD Healthy Homes at 460 E Losey St Additional Light Fixtur 013-0000-83100 100.00 11/22/2023 6068 J W Summy Contracting Corp. HUD Healthy Homes at 858 Liberty St 013-0000-83100 3,125.00 11/22/2023 5130 J W Summy Contracting Corp. HUD LBPHC at 460 E Losey St 013-0000-83100 18,675.00 11/22/2023 5130 J W Summy Contracting Corp. HUD LBPHC at 355 N Pearl St 013-0000-83100 15,900.00 11/22/2023 6068 J W Summy Contracting Corp. CO#1 HUD Healthy Homes at 858 Liberty St - Add for additional si 013-0000-83100 1,300.00 11/22/2023 6068 J W Summy Contracting Corp. HUD Healthy Homes at 940 Brown Ave 013-0000-83100 2,440.00 11/22/2023 5130 J W Stumpy Contracting Corp. HUD LBPHC at 858 Liberty St 013-0000-83100 9,905.00 11/22/2023 6068 J W Summy Contracting Corp. HUD Healthy Homes at 355 N Pearl St 013-0000-83100 4,800.00 11/22/2023 6068 J W Summy Contracting Corp. CO#1 HUD Healthy Homes at 485 Dudley St Apt 2 replace extra sect 013-0000-83100 750.00 Back to Agenda 11/22/2023 6068 J W Summy Contracting Corp. HUD Healthy Homes at 104 S Arthur Ave 013-0000-83100 2,940.00 11/22/2023 6068 J W Summy Contracting Corp. HUD Healthy Homes at 570 E First St 013-0000-83100 2,600.00 11/22/2023 6068 J W Summy Contracting Corp. CO#1 HUD Healthy Homes at 485 Dudley Apt 1 new gutter drain cyst 013-0000-83100 1,500.00 11/22/2023 5130 J W Summy Contracting Corp. HUD LBPHC at 485 Dudley St Apt 2 013-0000-83100 7,875.00 11/22/2023 5133 Miranda Willson HUD Food Allowance - 1045 Mulberry St 013-0000-83100 129.58 11/22/2023 6069 Precision Pro LLC CO #1 HUD Healthy Homes at 1045 Mulberry Street for Bulb Protect 013-0000-83100 250.00 11/22/2023 5132 Precision Pro LLC CO#1 HUD LBPHC at 1045 Mulberry Street for addition of setup cos 013-0000-83100 2,288.00 11/22/2023 5132 Precision Pro LLC HUD LBPHC at 1045 Mulberry Street 013-0000-83100 29,494.00 11/22/2023 6069 Precision Pro LLC CO #1 HUD Healthy Homes at 1045 Mulberry Street for Removal & Di 013-0000-83100 400.00 11/22/2023 6069 Precision Pro LLC HUD Healthy Homes at 1045 Mulberry Street 013-0000-83100 4,269.00 11/22/2023 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00 11/28/2023 0 Bank of Montreal Illinois Tollway - Tolls - Training Spitzer, Smith 001-0510-54500 9.30 11/28/2023 0 Bank of Montreal Menards - Vinegar 030-0320-65000 11.96 11/28/2023 0 Bank of Montreal MC Sports - Carl Sandburg Softball Clinic T--shirts 019-1940-64000 30.60 11/28/2023 0 Bank of Montreal Galesburg Chamber - Thanksgiving Luncheon - Schlaf 001-0110-54500 32.00 11/28/2023 0 Bank of Montreal Galesburg Chamber - Thanksgiving Luncheon - Bennewitz, Gugliotta 001-0115-54500 58.75 11/28/2023 0 Bank of Montreal City of Peoria - Parking Garage - HSTP Meeting -Peoria-Boynton 030-0320-54500 4.00 11/28/2023 0 Bank of Montreal Walmart - Golf Shop Fixtures 019-1920-66000 13.56 11/28/2023 0 Bank of Montreal Menards - Pick Handle 001-0450-66500 17.98 11/28/2023 0 Bank of Montreal Ameren - 09/23 Service #9015 #6016 019-0000-20102 1,077.97 11/28/2023 0 Bank of Montreal Heart of IL SHRM - SHRM Meeting JPease 001-0120-54500 30.00 11/28/2023 0 Bank of Montreal Snap On - Tax - DMannon 030-0000-10407 2.84 11/28/2023 0 Bank of Montreal Lowes - Gasket Material 019-1950-66000 6.49 11/28/2023 0 Bank of Montreal Wilson Paper - Bleach, PSQ Cleaner 019-1955-65000 86.62 11/28/2023 0 Bank of Montreal Lowes - Concrete Sealer 019-1915-66000 120.90 11/28/2023 0 Bank of Montreal IDPH - EMT Renewal - Perry 001-0605-55000 21.00 11/28/2023 0 Bank of Montreal Otter Al - Notes & Trascription Service 001-0115-55800 30.00 11/28/2023 0 Bank of Montreal Wilson Paper Co - Scrubber Cleaning Solution - Pavillion 019-1935-65000 40.80 11/28/2023 0 Bank of Montreal Acushnet - Golf Shoes for Resale 019-1920-64000 67.45 11/28/2023 0 Bank of Montreal Amazon - Dry Erase Board 001-0510-61000 66.96 11/28/2023 0 Bank of Montreal ILACP - 24 ILACP Membership - 510-55000 001-0000-10701 265.00 11/28/2023 0 Bank of Montreal SHI - 01/24 - 09/24 -Nimble Support Renewal - 207-55800 001-0000-10701 863.13 11/28/2023 0 Bank of Montreal TST Union Kitchen - Lunch IACP - SanDiago CA- RIdle 015-0000-54500 25.03 11/28/2023 0 Bank of Montreal Walmart - Supplies for Haunted Bus 2023 Treat Street 030-0320-51500 153.46 11/28/2023 0 Bank of Montreal Birkeys - Carrier #155 001-0445-62500 536.00 11/28/2023 0 Bank of Montreal Walmart - Hot Dog Supplies 019-1920-64125 24.45 11/28/2023 0 Bank of Montreal Secure Cableties - Hi -Rise Pack Straps 001-0605-66500 157.84 11/28/2023 0 Bank of Montreal Holt Supply - PTrap Assembly 019-1915-65500 25.08 11/28/2023 0 Bank of Montreal Amazon - Pool Floaties - Turkey Day Swim 019-1955-64000 15.99 11/28/2023 0 Bank of Montreal HiVis & Summit Safety - Safety Shirts 019-1975-67500 44.77 11/28/2023 0 Bank of Montreal Office Specialists - 10/23 Service 030-0000-20102 100.52 11/28/2023 0 Bank of Montreal Menards - Clip for #54 001-0605-66500 2.99 11/28/2023 0 Bank of Montreal SCW - Label Printer - Community Development 001-0207-61700 194.93 11/28/2023 0 Bank of Montreal Galesburg Chamber - Thanksgiving Luncheon - Varner 019-1905-54500 29.38 11/28/2023 0 Bank of Montreal You Tube Tv - Monthly Subscription 019-1920-55800 72.99 11/28/2023 0 Bank of Montreal Harbor Freight - Tools for Snow Blower 020-0000-66500 23.97 11/28/2023 0 Bank of Montreal Menards - Utility Hooks 030-0370-66000 2.78 11/28/2023 0 Bank of Montreal Lowes - Batteries, Drill Bit 061-0000-66000 49.96 11/28/2023 0 Bank of Montreal Home City Ice - Ice Chest Annual Rental Fee 019-1925-56000 324.00 Back to Agenda 11/28/2023 0 Bank of Montreal Faber Gift Shop - Water/Springbrook Conference -Chockley 001-0205-54500 4.92 11/28/2023 0 Bank of Montreal Amazon - Hole Punch 001-0550-61000 19.98 11/28/2023 0 Bank of Montreal 10/23 CC Charges Library 001-0000-10407 5,717.39 11/28/2023 0 Bank of Montreal Walmart - Grease for HVAC Fan Motor - City Hall 019-1910-65500 11.88 11/28/2023 0 Bank of Montreal Office Specialists - 10/23 Service 061-0000-20102 337.18 11/28/2023 0 Bank of Montreal Ameren - 09/23 Service #5691 061-0000-20102 64.96 11/28/2023 0 Bank of Montreal Galesburg Chamber - Thanksgiving Luncheon - Cheeseman,Hix,White 001-0105-54500 88.12 11/28/2023 0 Bank of Montreal Amazon - Rocker Switch 030-0320-62500 15.94 11/28/2023 0 Bank of Montreal Walmart - Fan 030-0370-61000 29.97 11/28/2023 0 Bank of Montreal Walmart - Misc Concession Supplies 019-1920-64125 72.84 11/28/2023 0 Bank of Montreal Walmart- Pumpkins - 2nd Saturdays 019-1940-64000 40.20 11/28/2023 0 Bank of Montreal USPS - Stamps 030-0320-53000 52.80 11/28/2023 0 Bank of Montreal Webber - Concrete Caulk - Central 001-0605-66000 57.69 11/28/2023 0 Bank of Montreal City Tech - O1/24 - 10/24 - Public Salary Renewal-001-120-55000 001-0000-10701 325.00 11/28/2023 0 Bank of Montreal Wilson Paper Company - Truck Cleaner 001-0450-65500 48.45 11/28/2023 0 Bank of Montreal Farm King - Lifting Slings 001-0450-65500 84.58 11/28/2023 0 Bank of Montreal Menards - Bags for Med Supplies 001-0605-68000 11.98 11/28/2023 0 Bank of Montreal Comcast - 10/23 Service 001-0630-54000 20.00 11/28/2023 0 Bank of Montreal Lowes - Painters Tape, Sand Paper 019-1950-66000 39.44 11/28/2023 0 Bank of Montreal Menards - 2-Cycle Fuel 001-0605-65500 27.92 11/28/2023 0 Bank of Montreal Mary Janes Coffee Shop - Breakfast - IACP SanDiego CA - RIDLE 015-0000-54500 40.48 11/28/2023 0 Bank of Montreal Tractor Supply - Fasteners, Bolts 019-1960-66000 5.17 11/28/2023 0 Bank of Montreal Ameren - 09/23 Service #7035 #0034 024-0000-20102 95.70 11/28/2023 0 Bank of Montreal Menards - RV Anti Freeze 019-1915-65500 33.60 11/28/2023 0 Bank of Montreal River House Bar & Grill - Meal QC Finance Director Meeting-Osbor 001-0205-54500 26.61 11/28/2023 0 Bank of Montreal Hy-Vee - Misc Concession Supplies 019-1920-64125 18.94 11/28/2023 0 Bank of Montreal Office Specialists - 10/23 Service 019-0000-20102 178.95 11/28/2023 0 Bank of Montreal OISFM - Hawthorne Pool Inspections 078-0000-51500 143.15 11/28/2023 0 Bank of Montreal Dollar Tree - Softball Camp Supplies 019-1940-64000 21.25 11/28/2023 0 Bank of Montreal IIMC - 2024 Dues K Bennewitz - 115-55000 001-0000-10701 225.00 11/28/2023 0 Bank of Montreal Menards - Wooden Tree Supports 054-0000-63500 74.06 11/28/2023 0 Bank of Montreal Hy-Vee - Napkins, Plates - State Training 001-0306-54500 8.78 11/28/2023 0 Bank of Montreal Ameren - 10/23 Service #5008 #7007 #1003 019-0000-20102 1,091.84 11/28/2023 0 Bank of Montreal Lands End - Tax - GOsbom 001-0000-10407 21.77 11/28/2023 0 Bank of Montreal Farm King - Metric Bolt 019-1925-66000 5.79 11/28/2023 0 Bank of Montreal AT&T First Net - 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S Gugliotta 001-0305-54500 32.00 11/28/2023 0 Bank of Montreal Zoro - Litebox Battery 001-0605-65500 59.97 11/28/2023 0 Bank of Montreal Hy-Vee Gas - Fuel for Chain Saws 019-1975-62510 22.50 11/28/2023 0 Bank of Montreal S&S Industrial Supply - Brake Clean, Oil Pads 001-0445-63000 127.22 11/28/2023 0 Bank of Montreal Amazon - Mobile Playground Toys 019-1940-64000 114.39 11/28/2023 0 Bank of Montreal Lowes - Sanding Paper, Levels 019-1960-66000 26.62 11/28/2023 0 Bank of Montreal Arthurs Deli - Lunch -Travel to get Used Bus Sterling IL Boynton 030-0370-54500 37.61 11/28/2023 0 Bank of Montreal AT&T FirstNet - 09/23 Service 030-0000-20102 579.84 11/28/2023 0 Bank of Montreal Galesburg Chamber - State Legislative Lunch - Legate 001-0510-54500 32.00 11/28/2023 0 Bank of Montreal Diablos - Dinner Springbrook Conference - Hensley -Chockley 001-0205-54500 53.92 11/28/2023 0 Bank of Montreal Office Specialists - 10/23 Service 067-0000-20102 31.39 11/28/2023 0 Bank of Montreal Amazon - Paper Supplies 001-0205-61000 40.49 11/28/2023 0 Bank of Montreal Marco - Drill Bits 001-0445-63000 9.62 11/28/2023 0 Bank of Montreal Office Specialists - 10/23 Service 078-0000-20102 54.83 11/28/2023 0 Bank of Montreal Gas N Wash - Fuel - IACP - SanDiago CA- RIdle 015-0000-54500 30.00 11/28/2023 0 Bank of Montreal Illinois Tollway - Tolls - Training Spitzer,Smith 001-0510-54500 22.95 11/28/2023 0 Bank of Montreal Amazon - Case for Drone Camera Attachment 001-0510-61700 59.98 11/28/2023 0 Bank of Montreal Menards - 2-Cycle Fuel 001-0605-65000 20.94 Back to Agenda 11/28/2023 0 Bank of Montreal Lautzenhiser's Stationary Inc - Paper for Minute Books 001-0115-51000 383.70 11/28/2023 0 Bank of Montreal Walmart - Softball Camp Supplies 019-1940-64000 41.25 11/28/2023 0 Bank of Montreal Menards - Fuel Treatment, Wiper Blades, Rubbing Compound 001-0450-65500 220.90 11/28/2023 0 Bank of Montreal Inquire Hire - Background Check - Maintance Worker 001-0120-51000 69.22 11/28/2023 0 Bank of Montreal AT&T FirstNet - 09/23 Service 061-0000-20102 (143.38) 11/28/2023 0 Bank of Montreal Menards - Return Unused Concrete Supplies 001-0605-66000 (49.12) 11/28/2023 0 Bank of Montreal Menards - Glue Traps - Brooks St 001-0605-55700 9.98 11/28/2023 0 Bank of Montreal Menards - Electrical Plugs 001-0605-66000 13.98 11/28/2023 0 Bank of Montreal Uber - Travel to Airport IACP - SanDiago CA- RIdle 015-0000-54500 26.46 11/28/2023 0 Bank of Montreal Menards - Grommets 001-0306-66500 23.55 11/28/2023 0 Bank of Montreal Amazon - Labels, Cardstock, Facial Tissues 001-0550-61000 62.72 11/28/2023 0 Bank of Montreal Desert Cab - Taxi - Springbrook Conference - Hensley, Chockley 001-0205-54500 34.09 11/28/2023 0 Bank of Montreal Galesburg Chamber - State Legislative Lunch - Doi 001-0401-54500 32.00 11/28/2023 0 Bank of Montreal Allied - Tax - DMannon 030-0000-10407 8.71 11/28/2023 0 Bank of Montreal Galesburg Chamber - State Legislative Lunch - Hovind 001-0605-54500 32.00 11/28/2023 0 Bank of Montreal Fire Safety - SCBA Bracket 001-0605-66500 172.90 11/28/2023 0 Bank of Montreal Lands End - Staff Shirts 001-0000-10407 32.84 11/28/2023 0 Bank of Montreal Lowes - 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hivitation Envelopes 001-0605-67000 409.09 11/28/2023 0 Bank of Montreal Farm King - Boot Scrubber 001-0450-65000 33.98 11/28/2023 0 Bank of Montreal IDPH - EMT Renewal - Brackett 001-0605-55000 46.01 11/28/2023 0 Bank of Montreal Gannett - Register Mail Monthly Subscription 001-0110-55000 7.99 11/28/2023 0 Bank of Montreal Midstate - Filter Cleaning #170 001-0445-55500 20.00 11/28/2023 0 Bank of Montreal Walmart - Sugar, Creamer, Air Freshner 019-1910-65000 34.72 11/28/2023 0 Bank of Montreal Amazon - Hi-Vis Coat - Crossing Guard 001-0525-67500 40.38 11/28/2023 0 Bank of Montreal Southwest Airlines - Baggage Fee - RIDLE 001-0000-10407 100.00 11/28/2023 0 Bank of Montreal Lands End - Staff Shirts 001-0000-10407 348.93 11/28/2023 0 Bank of Montreal Joes Crab Shack- Dinner - IACP SanDiego CA - RIDLE 015-0000-54500 81.09 Back to Agenda 11/28/2023 0 Bank of Montreal Uber - Travel to Airport IACP - SanDiago CA- RIdle 015-0000-54500 5.16 11/28/2023 0 Bank of Montreal Menards - Fire Truck Wash & Wax Supplies for Training Site 001-0605-65500 27.66 11/28/2023 0 Bank of Montreal Business Sys Conne - 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Bearing Kit #155 001-0445-62500 174.23 11/28/2023 0 Bank of Montreal Lands End - Staff Shirts 001-0205-61000 18.97 11/28/2023 0 Bank of Montreal Amazon - Refund Witless USB Receiver - TMiller 019-0000-10407 (57.19) 11/28/2023 0 Bank of Montreal Lowes - Paint Supplies 019-1950-66000 14.96 11/28/2023 0 Bank of Montreal Blick Art - Display Supplies 001-0410-61000 66.91 11/28/2023 0 Bank of Montreal Farm King - Air Handling Unit Belts 061-0000-65500 31.38 11/28/2023 0 Bank of Montreal Wahnart - Ooey Gooey Science Supplies 019-1940-64000 23.57 11/28/2023 0 Bank of Montreal Walgreens - Vaseline 001-0445-63000 5.44 11/28/2023 0 Bank of Montreal Lowes - Tapcon Anchors 019-1915-66000 18.98 11/28/2023 0 Bank of Montreal Amazon - DVD-R Packs 001-0510-61000 45.28 11/28/2023 0 Bank of Montreal Pekin Life Insurance - Police Life Insurance 001-0510-47500 132.00 11/28/2023 0 Bank of Montreal Airport/Cruise Hotel - Hotel and Parking - IACP Conference Idle 015-0000-54500 221.32 11/28/2023 0 Bank of Montreal Jimmy Johns - Lunch - 2 F&P Commissioners for Police Interviews 001-0505-68000 31.67 11/28/2023 0 Bank of Montreal Dollar Tree - Supplies for Haunted Bus 2023 Treat Street 030-0370-51500 9.38 11/28/2023 0 Bank of Montreal Ameren - 09/23 Service #6022 030-0000-20102 1,307.42 11/28/2023 0 Bank of Montreal Amazon - Rifle Sights 001-0510-69000 58.36 11/28/2023 0 Bank of Montreal Omni - Lodging - IACP SanDiego CA - RIDLE 015-0000-54500 1,510.12 11/28/2023 0 Bank of Montreal Farm King - Diesel Fuel Treatment 001-0450-65500 56.94 11/28/2023 0 Bank of Montreal Full Source - Safety Sweatshirts 019-1915-67500 370.50 11/28/2023 0 Bank of Montreal Comcast - 10/23 HD Technology Fee #21-46 021-0000-54000 9.95 11/28/2023 0 Bank of Montreal Menards - Supplies for Concrete - Central 001-0605-66000 101.25 11/28/2023 0 Bank of Montreal Full Source - Safety Sweatshirts 019-1975-67500 79.88 11/28/2023 0 Bank of Montreal Omni - Breakfast- IACP SanDiego CA - RIDLE 015-0000-54500 25.55 11/28/2023 0 Bank of Montreal Lowes - Stabilizer 019-1915-65500 23.98 11/28/2023 0 Bank of Montreal Moore Tire - Tires 001-0000-10801 1,884.24 11/28/2023 0 Bank of Montreal Galesburg Chamber - State Legislative Lunch - Schlaf 001-0110-54500 32.00 11/28/2023 0 Bank of Montreal Webber Rental - Concrete Sealer 019-1915-66000 170.52 11/28/2023 0 Bank of Montreal Conway Shield - Helmet Shield - Harkey 001-0605-67500 68.90 11/28/2023 0 Bank of Montreal Martin Tractor - Weed Eater String 019-1965-65500 95.44 11/28/2023 0 Bank of Montreal OReilly - Inventory Parts - Reimbursed by WIAAA Grant 013-0000-62500 141.54 11/28/2023 0 Bank of Montreal Strictly Tech -1 yr Meraki License Renewal 001-0207-55800 001-0000-10701 154.45 11/28/2023 0 Bank of Montreal Full Source - Safety Sweatshirt 019-1920-67500 40.79 11/28/2023 0 Bank of Montreal AT&T FirstNet - 09/23 Service 019-0000-20102 234.69 11/28/2023 0 Bank of Montreal Ameren - 10/23 Service #6022 030-0000-20102 974.23 11/28/2023 0 Bank of Montreal Birkeys - Shims #155 001-0445-62500 113.60 Grand Total $ 962,466.26 Back to Agenda 23-1034 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 20, 2023 AGENDA ITEM: Ordinance Authorizing Execution of an Option Agreement for sale of Property at 465 and VL formerly known as 473 Mulberry Street. SUMMARY RECOMMENDATION: The Interim City Manager and Director of Community Development recommend adoption of the proposed ordinance. BACKGROUND: In 2008, the City Council approved the purchase of these properties with the intention that they be redeveloped. The property at 465 Mulberry is the old "Ferris Building", while the property at 473 Mulberry Street is currently a vacant lot. A Developer, Benedict Holdings, LLC, has recently expressed interest in redeveloping these parcels as a mixed -use which may include retail, residential and/or dining. As the Developer will expend significant time and resources completing due diligence and planning associated with the project, he is requesting that the City grant them a six-month option to purchase the property. The price of this option is set at $1.00 with the option to purchase the property within the Option Period for a purchase price amount of fair market value based upon an appraisal. If additional time should be needed beyond the initial six months, the Developer will have to provide proof of 1) written cost estimates prepared by an Illinois licensed architect and 2) a proposed business plan. Additionally, to execute the Option at anytime and acquire the property, the Developer will need to provide proof of financing for the project, in a form satisfactory to the City of Galesburg. The attached ordinance authorizes execution of the Option Agreement and any additional documents necessary to effectuate the purpose of this Option Agreement, which would include the real estate contract. The ordinance shall require approval by a vote of two-thirds of the corporate authorities then holding office. BUDGET IMPACT: None. SUPPORTING DOCUMENTS: 1. Aerial 465 Mulberry St & VL formerly 473 Mulberry St 2. Ordinance Prepared by: GUG Page 1 of 1 Ulm 465 Mulberry & VL formerly 473 Mulberry St Community Development Department 99-14-101-027 approx .31 acres 99-14-101-028 approx .21 acres Community Development Department 44 m o 40 90 iaO k._ 9914101006 93 S SEMINARY 5T 9914101007 99 S SEMINARY ST1r 9914101030 1 v .X9914101fl08VSi T 476E MAIN'ST OS S SEMINAR f r ` z 99141010 9914101 % 'fiI G 4 , a Y I fly 29 60 MULBERRY ST 132 dd7'41 Back to Agenda N W+E S M • . The information fnccuucTec-! in this map is intended to be a visory only an i� s NOT designed or intended to be used as September 18, 2023 a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Back to Agenda ORDINANCE NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF AN OPTION AGREEMENT FOR THE SALE OF PROPERTY AT 465 AND VACANT LOT FORMERLY 473 MULBERRY STREET WHEREAS, the City of Galesburg, Illinois, is a home rule unit of government pursuant to Section 6, Article VII of the Constitution of the State of Illinois; and WHEREAS, Article VII, Section 6(a) of the Illinois grants a home rule unit authority to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the City has acquired title to the properties commonly known as 465 Mulberry Street and Vacant Lot formerly 473 Mulberry Street; and WHEREAS, Section 30.07(B) of the Galesburg City Code authorizes the corporate authorities to dispose of real estate; and WHEREAS, the corporate authorities find that execution of the Option Agreement (attached as Exhibit A) to allow potential redevelopment of these properties is in the best interests of the health, safety, and welfare of the residents of the City of Galesburg. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is fully set forth herein. SECTION TWO: The Mayor and City Clerk are hereby authorized and directed to execute, and attest, respectively the attached Option Agreement, and any additional documents necessary to effectuate the purpose of this Option Agreement. SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FOUR: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Back to Agenda Approved this day of , 2023, by roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda 23-1035 CITY OF GALESBURG COUNCIL LETTER DECEMBER 04, 2023 AGENDA ITEM: Ordinance amending Chapter 37 of the Galesburg Municipal Code regarding the Multi -Use Paid Leave Act. SUMMARY RECOMMENDATION: The Interim City Manager recommends approval. BACKGROUND: The attached ordinance allows the City of Galesburg to opt -out of the Illinois Paid Leave for All Workers Act (820 ILCS 192/1 et seq.). The Act requires employers to provide up to forty (40) hours of paid leave for employees and provides some stipulations for use. The City of Galesburg understands and values time off for its employees, and already provides ample paid leave benefits to its full-time employees in the form of vacation, personal, and sick time. Staff has determined that applying the Act, particularly in the areas of Public Safety and temporary workers, will place a significant operational burden on the City of Galesburg's ability to provide uninterrupted services to its residents. Opting out of the Act will not affect paid leave benefits already in place for City of Galesburg employees. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1. Ordinance Prepared by: JP Page 1 of 1 Back to Agenda ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 37 REGARDING THE ILLINOIS PAID LEAVE FOR ALL WORKERS FOR THE CITY OF GALESBURG WHEREAS, the Illinois Municipal Code, 65 ILCS 5/1-2-1, provides that the corporate authorities of each municipality may pass all ordinances and make all rules and regulations proper or necessary, to carry into effect the powers granted to municipalities, with such fines or penalties as may be deemed proper; and WHEREAS, the City of Galesburg is a home rule unit of government pursuant to Article VII, Section 6(a) of the Illinois Constitution and, pursuant to the provisions of said Section 6 of Article VII, may exercise any power or perform any function pertaining to its government and affairs; and WHEREAS, on or about March 12, 2023, Governor JB Pritzker signed into law the Paid Leave for All Workers Act (820 ILCS 192/1 et seq.) (the "Act"); and WHEREAS, the State of Illinois did not make the necessary appropriations or include statutory language exempting the Act from the Illinois State Mandates Act (30 ILCS 805/1 et seq.); and WHEREAS, the Act does not include any express limitation on the City of Galesburg's home rule authority as required by Article VII, Section 6 of the Illinois Constitution; and WHEREAS, effective January 1, 2024, the Act requires an employer to provide certain paid leave to their employees, unless the employer is subject to an existing municipal or county ordinance that requires the employer to provide any form of paid leave to their employees; and WHEREAS, the City of Galesburg recognizes the importance of paid leave and currently provides reasonable paid leave benefits to its employees; and WHEREAS, the City of Galesburg has determined that applying the Act to its own employees will negatively impact the City of Galesburg and place an undue financial and operational burden on the City of Galesburg's ability to provide uninterrupted services to its residents; and WHEREAS, the City of Galesburg believes and hereby declares that it is in the best interests of the City of Galesburg to clearly define the paid leave benefits that City of Galesburg employees shall receive and to opt out of the Act. Back to Agenda BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: The foregoing recitals shall be and are hereby incorporated as findings of fact as if said recitals were fully set forth herein. SECTION TWO: Section 37.40 of the Galesburg City Code is created, and shall hereafter read as follows: 37.40 ADOPTION OF PAID LEAVE POLICY The City of Galesburg hereby adopts its current paid leave policy for all City employees as set forth in the Employee Handbook, Annual Salary Ordinances, City Policy, any collective bargaining agreements to which the City is a party and all other binding legislative actions governing paid leave adopted by the City Council, as the same may be amended from time to time. However, in no event shall the City, as an employer, provide less than one (1) day of paid leave per year to any full-time City employee. 37.41 EXEMPTION FROM PAID LEAVE FOR ALL WORKERS ACT Pursuant to the City of Galesburg's home rule authority, the City hereby declares that the City, as an employer, is exempt from the requirements of the Paid Leave for All Workers Act (820 ILCS 192/1 et seq.). The City, as an employer, shall have no additional obligations with regard to mandatory paid leave, including, without limitation, any obligations provided under the Act, except those obligations required by federal or state law which validly preempt the City's home rule authority. SECTION THREE: All ordinances, resolutions, and policies or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of the conflict, expressly repealed on the effective date of this Ordinance. SECTION FOUR: If any provision of this Ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance is severable. SECTION FIVE: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. SECTION SIX: Should federal or Illinois' state law come into conflict with any of the provisions herein, federal or state law shall preempt and govern. Back to Agenda Approved this day of 2023, by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Abstain: Peter D. Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Back to Agenda COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Amendment to Chapter 94 regarding Demolitions. SUMMARY RECOMMENDATION: The Interim City Manager, Director of Community Development, Fire Chief, Police Chief and Code Compliance Supervisor recommend approval of the ordinance amendment. BACKGROUND: Staff have been discussing potential options for more expedient action in certain situations related to properties that may be an imminent danger and/or immediate and continuing hazard. The city is required to provide as much due process as can be provided, given the circumstances. We anticipate in most cases we will still follow the most conservative path when seeking demolition, but the proposed ordinance may provide another tool staff may use in limited situations. Proposed section 94.48 would be for possible emergency removal of a building or structure that is an imminent danger due to damage by fire, wind, flood, water, or other catastrophic event to the extent of seventy-five percent (75%) of its value shall be torn down and removed. This can be determined by using the most recent assessed valuation and comparing it to the estimated damage provided by the Fire Department. Proposed section 94.49 provides an alternative action for properties that are immediate and continuing hazard. This process would follow provisions of Illinois State Statute 651LCS 5/11-31- 1 (e), which in short would be: • Posting a sign on the front of the property, • Send Notice of Remediation via certified mail to parties with interest listed in title report, • Publishing a notice in a local newspaper for 3 consecutive days, • Recording the Notice of Remediation with the County, • Wait 30 days from last date of publication, o If no response from a person with legal or equitable interest, city can demolish within 120 days, o If there is a response and a person seeks a hearing in court and serves a copy of the complaint to the Chief Executive Officer, the City must get permission to demolish it through Knox County Court. If the court dismisses the action, the city must send notice to the objector and wait 30 days whereby the objector can move to vacate the dismissal. BUDGET IMPACT: There is no anticipated budget impact if the amended ordinance is approved. SUPPORTING DOCUMENTS: 1. Ordinance amendment to Chapter 94 cc: File Copy Prepared by Gug Page 1 of 1 Back to Agenda BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1 That Section 94.10 of Chapter 94 of the Galesburg Code of Ordinances be, and the same hereby is amended, by inserting therein the following definitions in alphabetical order: Imminent danger means a condition where there exists reasonable certainty of harm could occur within a short time frame to an individual's or the public's health, safety or welfare if circumstances remain unchanged. Immediate and continuing hazard means a condition where there exists a reasonable or logical probability of harm to an individual's orthe public's health, safety or welfare unless corrective measures are taken including but not limited to demolition of the structure(s). SECTION 2 That Chapter 94 of the Galesburg Code of Ordinances be, and the same hereby is amended, by adding thereto the following sections: 94.48 EMERGENCY REMOVAL OF DANGEROUS AND UNSAFE BUILDINGS AND STRUCTURES Any building or structure within the city limits which is an imminent danger due to being damaged by fire, wind, flood, water, or other catastrophic event to the extent of seventy- five percent (75%) of its value shall be torn down and removed immediately upon concurrence of the City Manager, City Attorney, Director of Community Development, Fire Chief and Police Chief or their designees 94.49 ALTERNATIVE DEMOLITION ACTION In addition to the actions authorized by other sections of this chapter, whenever a dangerous building, structure, or any part thereof, is in such a condition that it is an immediate and continuing hazard and when a slower method of abating the danger would be inadequate to preserve the public health, safety or welfare, the Fire Chief, or any other municipal official whose duty it is to investigate fires may make the investigations authorized by Illinois Compiled Statutes, and in concurrence with the City Manager, City Attorney, Police Chief and Director of Community Development or their designees. If such officer shall find that any building or structure is so occupied or situated is an immediate and continuing hazard as to endanger persons or property, or by reasons of faulty construction, age, lack of repair or for any other cause, is especially liable to fire, or is liable to cause injury by collapsing or otherwise, they shall order the dangerous condition removed or remedied, and shall so notify the owner or occupant of the premises. Service of such notice shall be in accordance with 65 ILCS 5/11-31-1(e) as now in force and hereafter amended. Page 1 of 2 Back to Agenda SECTION 3 All ordinances, or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION 4 This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this day of , 2023 , by a roll call vote as follows: Roll Call #: Ayes: Nays: _ Absent: Abstain: ATTEST: Kelli R. Bennewitz, City Clerk Peter Schwartzman, Mayor Page 2 of 2 Back to Agenda 23-1037 COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Ordinance to restrict parking along a curve at the intersection of Monroe Street and Hackberry Road. SUMMARY RECOMMENDATION: The Interim City Manager, Director of Public Works and City Engineer recommend approval of this Ordinance to restrict parking along the west side and north side of a curve at the intersection of Monroe Street and Hackberry Road. BACKGROUND: A request was brought to the Traffic Advisory Committee to restrict parking on the east side of Monroe Street and the south side of Hackberry Road between Dayton Street and Jefferson Street. Per the request, the area of greatest concern with street parking is at a curve in the roadway where Monroe Street and Hackberry Road meet. Both streets are 28 feet wide, and when vehicles are parked on both sides, it reduces traffic to one-way. Parking surveys were sent out to residents in the area where the parking restriction was requested. A majority of the residents were in favor of the parking restriction, however, several commented that they did not want the vehicles parked on the street to relocate to other areas in the neighborhood. The Committee reviewed the parking surveys, available parking in the area, and the crash reports. Due to several duplex houses on the east side of Monroe Street that have limited off-street parking, it was agreed that eliminating parking on the east side of Monroe Street and south side of Hackberry Road would require residents of those duplexes to park in other areas of the neighborhood. However, due to the curve in the roadway and width of the street, it was agreed that parking should be restricted to only one side of the street to help address concerns with accidents and traffic congestion. There is more available off-street parking for the residents on the west side of Monroe Street and north side of Hackberry Road, therefore the Committee recommended that street parking be restricted on that side. City staff recommends restricting parking on the west side of Monroe Street from Hackberry Road to 250 feet south of Hackberry Road. Also, it is recommended to restrict parking on the north side of Hackberry Road from Monroe Street to 100 feet east of Monroe Street. BUDGET IMPACT: Cost of signs. SUPPORTING DOCUMENTS: 1. Ordinance 2. Parking Restriction Exhibit Prepared by: AJG Page 1 of 1 Back to Agenda ORDINANCE NO. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: Appendix V of Chapter 77 of the City of Galesburg Code of Ordinances shall be, and is hereby amended by adding the following language: ■ Monroe Street, Hackberry Road to 250 feet south SECTION TWO: Appendix S of Chapter 77 of the City of Galesburg Code of Ordinances shall be, and is hereby amended by adding the following language: ■ Hackberry Road, Monroe Street to 100 feet east SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FOUR: This ordinance shall be in full force and effect following its passage, approval and publication as required by law. Approved this day of , 2023, by roll call vote as follows: Roll Call #: Ayes: Nays: Absent: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk CITY OF GALESBURG Operating Under Council -Manager Government Since 1957 Parking Restriction Exhibit 150 75 Back to Agenda N WE ■ Feet + 150 S Lines Proposed Parking Restriction The determination of fitness of use of this map is solely the responsiblty of the user The user must bear responsibility for the appropriate use of the information with respect to possbleerrors, original map scale, City Of Gales bU burg 16:55 27/N OV/2023 collection methodology, currency of data and other conditions specific to certah data. Back to Agenda 04:99111,191 COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Approve a three-year agreement for asbestos service. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, Code Compliance Supervisor, and Purchasing Agent recommend approving a three-year agreement with Klingner & Associates, Galesburg, IL, to provide asbestos consulting services for the City. BACKGROUND: Asbestos consulting services are used to provide information for asbestos abatement in demolitions performed by the City. The prior agreement is set to expire at the end of 2023. Even though the Community Development Department has been happy with the work provided by the current vendor, a request for bid was issued to ensure the city continues to receive pricing comparable to the market. Specifications were developed based on the types of asbestos inspection and reporting services the City currently utilizes. A new bid request was prepared and advertised in the local paper, made available on the City website and provided to vendors who specialize in this type of service. The City received two responses to this bid request. Although pricing for many different service costs was requested, three key areas were analyzed: Personnel Costs, Bulk Sample PLM Analysis (5-6 TAT), and Mileage. After thoroughly reviewing these factors, staff determined that Klingner & Associates provided the low and best bid for this term. Klingner & Associates currently holds the contract with the City and the Code Compliance Supervisor is confident that a continued positive working relationship will continue with this agreement. City staff recommend approval. BUDGET IMPACT: There are sufficient funds available in the Property Redevelopment Fund (23). SUPPORTING DOCUMENTS: 1. Bid Tabulation Prepared by: TDM Page 1 of 1 Back to Agenda Bid Tabulation for Asbestos Services Attended by: T.Miller/E.Heiden/D.Miles Date:11/8/2023 Company Name Location Klingner & Associates PC Galesburg, IL Environmental Consulting Group Inc Elmhurst, IL Personnel 2024 Hourly Rate 2025 Hourly Rate 2026 Hourly Rate 2024 Hourly Rate 2025 Hourly Rate 2026 Hourly Rate Project Manager 166.00 172.64 190.36 120.00 126.00 132.00 Air Sampe Professional 103.00 107.12 111.40 100.00 110.00 121.00 Inspector/Management Planner 93.00 107.00 111.28 120.00 126.00 132.00 Project Designer 166.00 172.64 190.36 140.00 147.00 154.00 Admin Support 80.00 83.20 86.53 90.00 95.00 100.00 Fixed Cost Items 2024 Rate 2025 Rate 2026 Rate 2024 Rate 2025 Rate 2026 Rate Bulk Sample PLM Analysis 5-6 Day TAT 9.03 9.44 9.86 13.00 15.00 17.00 2-3 Day TAT 13.92 14.55 15.20 15.00 17.00 20.00 1 Day TAT 17.02 17.79 18.59 17.00 18.00 19.00 End of next business day TAT 42.55 44.46 46.47 17.00 18.00 19.00 Bulk PLM Point Count Anaysis 5 Day TAT 29.13 30.44 31.81 70.00 74.00 78.00 3 Day TAT 36.55 38.19 39.91 75.00 78.00 82.00 2 Day TAT 44.00 45.98 48.05 80.00 84.00 89.00 1 Day TAT 63.50 66.36 69.34 90.00 95.00 100.00 Bulk TEM Analysis: 5Day TAT 55.14 57.62 60.21 80.00 84.00 88.00 3 Day TAT 87.34 91.27 95.38 90.00 95.00 100.00 1 Day TAT 126.44 132.13 138.08 115.00 121.00 127.00 Air PCM Analysis 3 Day TAT 10.86 11.35 11.86 3.00 5.00 8.00 1 Day TAT 15.30 15.99 16.71 5.00 8.00 10.00 End of Business Day N/A N/A N/A 10.00 12.00 15.00 Clearance Air Monitoring (PCM) Next Business Day (set of 4) 149.04 155.75 162.76 5.00 8.00 10.00 Next Business Day (set of 7) 241.85 252.73 264.11 5.00 8.00 10.00 Clearance Air Monitoring (TEM) Next Business Day (set of 7) 790.05 825.60 862.75 $140/ea $147/ea $155/ea Mileage I per mile I No Charge No Charge I No Charge 0.655 0.675 0.700 Pumps jEach I No Charge I No Charge I No Charge 1 0 1 0 1 0 **Bids under review by city staff Back to Agenda 23-3042 COUNCIL LETTER CITY OF GALESBURG DECEMBER 04, 2023 AGENDA ITEM: Approve contract for miscellaneous board up services from January 1, 2024 through December 31, 2026. SUMMARY RECOMMENDATION: The City Manager, Director of Planning and Public Works, Code Compliance Supervisor, and Purchasing Agent recommend approving the bid from Werner Restoration Services Inc to perform miscellaneous board up services from January 1, 2024 through December 31, 2026. BACKGROUND: The existing miscellaneous board up agreement with Werner Restoration will expire December 31, 2023. This agreement is in place for board ups to both non -City owned and City owned properties. These board ups are performed as a matter of public safety and occur on demolition properties, vacant/uninhabitable properties, as well as fire damaged properties. Having an agreement in place ensures that the properties are boarded up properly in a timely manner, which reduces risk to the general public. In addition to being advertised in the Galesburg Register Mail and posting on the City website, all known companies that provide this type of service were provided with bid documents. Werner Restoration Services Inc supplied the sole response to this request. Werner Restoration Services has the current agreement to provide this service to the City and has lived up to the expectations of the contract. With there being no other parties interested at this time to perform this service and the cost of services being reasonable, City staff recommend approval of this new agreement. BUDGET IMPACT: There are sufficient funds budgeted annually by applicable departments for anticipated board ups. SUPPORTING DOCUMENTS: 1. Bid tabulation for Board Ups 2024-26 Prepared by: TDM Page 1 of 1 Back to Agenda Bid Tabulation for Miscellaneous Board Ups Bid Date: 11/8/2023 Attended by: T.Miller/E.Heiden/D.Miles Company Werner Restoration Services City, State Colona, IL 2024 2025 2026 Labor: (in dollars) (in dollars) (in dollars) Regular Hourly Rate (per person) 58.50 59.00 59.50 Material: Board Sizes (includes fasteners): (in dollars) (in dollars) (in dollars) All in foot lengths 2 x 2 8.00 8.50 9.00 2 x 3 10.00 10.50 11.00 3 x 3 12.00 12.50 13.00 3 x 4 14.00 14.50 15.00 3 x 5 16.00 16.50 17.00 3 x 6 18.00 18.50 19.00 4 x 4 20.00 20.50 21.00 4 x 5 22.00 22.50 23.00 4 x 6 24.00 24.50 25.00 4 x 7 26.00 26.50 27.00 4 x 8 28.00 28.50 29.00 Back to Agenda 0429111,191 COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Approve new miscellaneous pick-up, clean-up agreement. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, Code Compliance Supervisor, and Purchasing Agent recommend that the City Council approve a one- year miscellaneous pick-up, clean-up agreement with A to Z Lawn Care & Landscaping. BACKGROUND: The City of Galesburg regularly contracts out necessary clean-ups on non -City owned properties. These clean-ups are performed as a matter of public safety and for those properties in violation of City ordinances. Contracting this work in this way reduces the turn- around time required to obtain quotes from multiple vendors to complete this necessary work. The existing agreement for this service expires at the end of 2023. A bid request was drafted and advertised in local paper, made available on the City website and provided to vendors who specialize in this type of service. A to Z Lawn Care & Landscaping was the only vendor who responded to this request. The bid request required vendors to provide pricing for labor only, truckloads of debris pricing, equipment/man hour charges, rental markup fee, landfill mark-up fee, and minimum call out fee. The bid request also proposed a three-year contract with the vendor. However, after careful review of the submitted bid, it has been determined the best option for the City is to accept A to Z Lawn Care & Landscaping's bid for a one-year term to ensure the city continues to receive pricing comparable to the market. A to Z Lawn Care & Landscaping currently holds the contract with the City. The Code Compliance Supervisor is confident that a continued positive working relationship will continue with this agreement. BUDGET IMPACT: The City annually budgets for this work in the Property Redevelopment Fund (23) and attempts to recoup expenses from property owners for violations. SUPPORTING DOCUMENTS: 1. Bid tabulation for Cleanup Services Prepared by: TDM Page 1 of 1 Back to Agenda Bid Tabulation for Misc. Clean Ups 2024-2026 Attended by: T.Miller/ E.Heiden/ D.Miles Date:11/09/23 Lab Chz Ch- eqL Lun Rer Lan Mir Company A to Z Lawncare and Landscape City, State Galesburg, IL Year 1 Year 2 Year 3 2024 2025 2026 or: (in dollars) (in dollars) (in dollars) Hourly Labor Charge (per person) 100.00 100.00 100.00 rges for Equipment per Load (in dollars) (in dollars) (in dollars) Dump Truck (assume SCUYD) (flat fee per load) 200.00 200.00 200.00 Dump Truck (assume IOCUYD) (flat fee per load) 200.00 200.00 200.00 Pick-up Truck (flat fee per load) 100.00 100.00 100.00 16' Dump Trailer -15 CUYD (flat fee per load) Semi Dump Trailer - 28 CUYD (flat fee per load) rges for Equipment by HOUR (fee to include 1 laborer and ipment) (in dollars) (in dollars) (in dollars) Bush Hog (per hour includes equipment and labor) 200.00 200.00 200.00 Finishing Mower (per hour includes equipment and labor) 200.00 200.00 200.00 Tiller and all (per hour includes equipment and labor) 200.00 200.00 200.00 Other Lawn Equipment (per hour includes equipment and labor) 200.00 200.00 200.00 Compact Tractor w/loader (per hour includes equipment and labor) 200.00 200.00 200.00 Backhoe (per hour includes equipment and labor) 200.00 200.00 200.00 Bobcat /skidsteer(per hour includes equipment and labor) 200.00 200.00 200.00 Large Wood Chipper (per hour includes equipment and labor) 200.00 200.00 200.00 Stump Grinder (per hour includes equipment and labor) 200.00 200.00 200.00 Bucket Truck ( 45ft. height) (per hour includes equipment and labor) 200.00 200.00 200.00 Pressure Washer (per hour includes equipment and labor) 200.00 200.00 200.00 Paint Sprayer (per hour includes equipment and labor) 200.00 200.00 200.00 Flatbed Tow Truck 200.00 200.00 200.00 ip Sum Charges for Ala Carte Item Special Pick Ups** (in dollars) (in dollars) (in dollars) Small televisions (40" or smaller) 20.00 20.00 20.00 Large televisiosn (Over 40") 20.00 20.00 20.00 Car tires 20.00 20.00 20.00 Tractor tires 50.00-200.00 50.00-200.00 50.00-200.00 Dressers 50.00 50.00 50.00 Couches/loveseats 50.00 50.00 50.00 Mattresses or Mattress set (any size) 50.00 50.00 50.00 White goods (fridge,stove,waterheater, etc) 50.00 50.00 50.00 **Does not include $50.00 callout fee itals: (percent, #.##) (percent, #.##) (percent, #.##) Markup for Rentals 1.10% 1.10% 1.10% dfill: (percent, #.##) (percent, #.##) (percent, #.##) Markup for Landfill Bills 1.10% 1.10% 1.10% dmum Call Out Fee: (in dollars) (in dollars) (in dollars) Fee Charged if contractor service requested and then canceled once at location 50.00 50.00 50.00 Back to Agenda 23-4119 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 20, 2023 AGENDA ITEM: Approval of the purchase of five license plate recognition (LPR) cameras from Flock Group Incorporated SUMMARY RECOMMENDATION: The Interim City Manager, Police Chief, and Purchasing Agent recommend the approval of the purchase of five LPR cameras from Flock Group Incorporated for the amount of $19,750.00 BACKGROUND: LPR cameras are an effective crime prevention tool. The cameras are used to document license plates on vehicles that pass by the fixed camera. The plate numbers are stored in a computer system for 30 days and then deleted. Any data flagged as necessary for an active criminal investigation may be manually retained. LPR camera data is used to locate and identify vehicles used in the commission of crimes. They also give real time alerts on stolen vehicles and vehicles associated with criminal activity. Data from vehicles not identified as being used in criminal activity is not accessed. There are numerous agencies in our region who use Flock LPR systems. These agencies have the ability to share data and camera access to increase the coverage area of the system. Some agencies currently using Flock include Peoria, Moline, and Quincy. Two quotes were obtained for this purchase, with Flock providing the low and best quote. BUDGET IMPACT: $11,500.00 of this purchase purchase will be paid for from the general fund out of the police department budget. $8,250.00 will be paid out of special enforcement funds. SUPPORTING DOCUMENTS: 1. Quote from Flock Group Incorporated 2. Presentation and materials from Flock Group Incorporated 3. Quote from NDI Technologies Inc. Flock Safety + IL - Galesburg PD Flock Group Inc. 1170 Howell Mill Rd, Suite 210 Atlanta, GA 30318 frock safety Back to Agenda f ock safety Customer: IL - Galesburg PD Legal Entity Name: IL - Galesburg PD Accounts Payable Email: ridle@ci.galesburg.il.us Address: 150 S Broad St Galesburg, Illinois 61401 Hardware and Software Products Annual recurring amounts over subscription term Flock Flock Safety LPR Products Flock Safety Falcon Professional Services and One Time Purchases EXHIBIT A ORDER FORM Initial Term: 24 Months Renewal Term: 24 Months Payment Terms: Net 30 Billing Frequency: Annual - First Year at Signing. Retention Period: 30 Days Included 5 W $15,000.00 Included Professional Services - Standard Implementation Fee $650.00 1 $650.00 Professional Services - Advanced Implementation $1,900.00 2 $3,800.00 Fee Professional Services - Existing Infrastructure $150.00 2 $300.00 Implementation Fee Subtotal Year 1: $19,750.00 Annual Recurring Subtotal: $15,000.00 Estimated Tax: $0.00 Contract Total: $34,750.00 Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a "Renewal Term') unless either Party gives the other Party notice of non -renewal at least thirty (30) days prior to the end of the then -current term. Back to Agenda Back to Agenda Product and Services Description 7FloekS.fetyFalcon ® An infrastructure -free license plate reader camera that utilizes Vehicle Fingerprint® technology to capture vehicular attributes. The Term shall commence upon first installation and validation of Flock Hardware. One-Time1 Installation on existing One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with infrastructure the Flock Safety Advanced Implementation Service Brief. Professional Services - Standard One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance Implementation Fee with the Flock Safety Standard Implementation Service Brief. Professional Services - One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with Advanced Implementation Fee the Flock Safety Advanced Implementation Service Brief. FlockOS Features & Description Package: Community FlockOS Featur Description By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the Back to Agenda terms and conditions contained in the Master Services Agreement attached. The Parties have executed this Agreement as of the dates set forth below. FLOCK GROUP, INC. Customer: IL - Galesburg PD By: Name: Title: Date: By: Name: Title: Date: PO Number: Back to Agenda Master Services Agreement This Master Services Agreement (this "Agreement") is entered into by and between Flock Group, Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta, GA 30318 ("Flock") and the entity identified in the signature block ("Customer") (each a "Party," and together, the "Parties") on this the 18 day of October 2023. This Agreement is effective on the date of mutual execution ("Effective Date"). Parties will sign an Order Form ("Order Form") which will describe the Flock Services to be performed and the period for performance, attached hereto as Exhibit A. The Parties agree as follows: RECITALS WHEREAS, Flock offers a software and hardware situational awareness solution through Flock's technology platform that upon detection is capable of capturing audio, video, image, and recording data and provide notifications to Customer ("Notifications"); WHEREAS, Customer desires access to the Flock Services (defined below) on existing devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to create, view, search and archive Footage and receive Notifications, via the Flock Services; WHEREAS, Customer shall have access to the Footage in Flock Services. Pursuant to Flock's standard Retention Period (defined below) Flock deletes all Footage on a rolling thirty (30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for extracting, downloading and archiving Footage from the Flock Services on its own storage devices; and WHEREAS, Flock desires to provide Customer the Flock Services and any access thereto, subject to the terms and conditions of this Agreement, solely for the awareness, prevention, and prosecution of crime, bona fide investigations and evidence gathering for law enforcement purposes, ("Permitted Purpose"). Back to Agenda AGREEMENT NOW, THEREFORE, Flock and Customer agree that this Agreement, and any Order Form, purchase orders, statements of work, product addenda, or the like, attached hereto as exhibits and incorporated by reference, constitute the complete and exclusive statement of the Agreement of the Parties with respect to the subject matter of this Agreement, and replace and supersede all prior agreements, term sheets, purchase orders, correspondence, oral or written communications and negotiations by and between the Parties. 1. DEFINITIONS Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross- referenced in this Section 1. I J "Anonymized Data' means Customer Data permanently stripped of identifying details and any potential personally identifiable information, by commercially available standards which irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no longer be identified directly or indirectly. 1.2 "Authorized End User(s)" means any individual employees, agents, or contractors of Customer accessing or using the Services, under the rights granted to Customer pursuant to this Agreement. 1.3 "Customer Data' means the data, media and content provided by Customer through the Services. For the avoidance of doubt, the Customer Data will include the Footage. 1.4. "Customer Hardware" means the third -party camera owned or provided by Customer and any other physical elements that interact with the Embedded Software and the Web Interface to provide the Services. 1.5 "Embedded Software" means the Flock proprietary software and/or firmware integrated with or installed on the Flock Hardware or Customer Hardware. 1.6 "Flock Hardware" means the Flock device(s), which may include the pole, clamps, solar panel, installation components, and any other physical elements that interact with the Embedded Software and the Web Interface, to provide the Flock Services as specifically set forth in the applicable product addenda. Back to Agenda 1.7 "Flock IP" means the Services, the Embedded Software, and any intellectual property or proprietary information therein or otherwise provided to Customer and/or its Authorized End Users. Flock IP does not include Footage (as defined below). 1.8 "Flock Network End User(s)" means any user of the Flock Services that Customer authorizes access to or receives data from, pursuant to the licenses granted herein. 1.9 "Flock Services" means the provision of Flock's software and hardware situational awareness solution, via the Web Interface, for automatic license plate detection, alerts, audio detection, searching image records, video and sharing Footage. 1.10 "Footage" means still images, video, audio and other data captured by the Flock Hardware or Customer Hardware in the course of and provided via the Flock Services. 1.11 "Hotlist(s)" means a digital file containing alphanumeric license plate related information pertaining to vehicles of interest, which may include stolen vehicles, stolen vehicle license plates, vehicles owned or associated with wanted or missing person(s), vehicles suspected of being involved with criminal or terrorist activities, and other legitimate law enforcement purposes. Hotlist also includes, but is not limited to, national data (i.e., NCIC) for similar categories, license plates associated with AMBER Alerts or Missing Persons/Vulnerable Adult Alerts, and includes manually entered license plate information associated with crimes that have occurred in any local jurisdiction. 1.12 "Installation Services" means the services provided by Flock for installation of Flock Services. 1.13 "Retention Period" means the time period that the Customer Data is stored within the cloud storage, as specified in the product addenda. 1.14 "Vehicle Fingerprint m" means the unique vehicular attributes captured through Services such as: type, make, color, state registration, missing/covered plates, bumper stickers, decals, roof racks, and bike racks. 1.15 "Web Interface" means the website(s) or application(s) through which Customer and its Authorized End Users can access the Services. Back to Agenda 2. SERVICES AND SUPPORT 2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non -transferable right to access the features and functions of the Flock Services via the Web Interface during the Term, solely for the Authorized End Users. The Footage will be available for Authorized End Users to access and download via the Web Interface for the data retention time defined on the Order Form ("Retention Period"). Authorized End Users will be required to sign up for an account and select a password and username ("User Iff ). Customer shall be responsible for all acts and omissions of Authorized End Users, and any act or omission by an Authorized End User which, including any acts or omissions of authorized End user which would constitute a breach of this agreement if undertaken by customer. Customer shall undertake reasonable efforts to make all Authorized End Users aware of all applicable provisions of this Agreement and shall cause Authorized End Users to comply with such provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services, (such as using a third party to host the Web Interface for cloud storage or a cell phone provider for wireless cellular coverage). 2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive, non- transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use the Flock Services. 2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health, in order to improve performance and functionality. Flock will use commercially reasonable efforts to respond to requests for support within seventy-two (72) hours. Flock will provide Customer with reasonable technical and on -site support and maintenance services in -person, via phone or by email at supportAf[ocksafety.com (such services collectively referred to as "Support Services'. 2.4 Upgrades to Platform. Flock may make any upgrades to system or platform that it deems necessary or useful to (i) maintain or enhance the quality or delivery of Flock's products or services to its agencies, the competitive strength of, or market for, Flock's products or services, such platform or system's cost efficiency or performance, or (ii) to comply with applicable law. Parties understand that such upgrades are necessary from time to time and will not diminish the quality of the services or materially change any terms or conditions within this Agreement. Back to Agenda 2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock's provision of the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any third -parry services required for Services are interrupted; (c) if Flock reasonably believe Services are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or attack on any of the Flock IP by a third party; or (e) scheduled or emergency maintenance ("Service Interruption"). Flock will make commercially reasonable efforts to provide written notice of any Service Interruption to Customer, to provide updates, and to resume providing access to Flock Services as soon as reasonably possible after the event giving rise to the Service Interruption is cured. Flock will have no liability for any damage, liabilities, losses (including any loss of data or profits), or any other consequences that Customer or any Authorized End User may incur as a result of a Service Interruption. To the extent that the Service Interruption is not caused by Customer's direct actions or by the actions of parties associated with the Customer, the time will be tolled by the duration of the Service Interruption (for any continuous suspension lasting at least one full day). For example, in the event of a Service Interruption lasting five (5) continuous days, Customer will receive a credit for five (5) free days at the end of the Term. 2.6 Service Suspension. Flock may temporarily suspend Customer's and any Authorized End User's access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or attack on any of the Flock IP by Customer; (b) Customer's or any Authorized End User's use of the Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Customer has violated any term of this provision, including, but not limited to, utilizing Flock Services for anything other than the Permitted Purpose; or (e) any unauthorized access to Flock Services through Customer's account ("Service Suspension"). Customer shall not be entitled to any remedy for the Service Suspension period, including any reimbursement, tolling, or credit. If the Service Suspension was not caused by Customer, the Term will be tolled by the duration of the Service Suspension. 2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In the event any such hazardous materials are discovered in the designated locations in which Flock is to perform services under this Agreement, Flock shall have the right to cease work immediately. Back to Agenda 3. CUSTOMER OBLIGATIONS 3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated registration information. Authorized End Users may not select as their User ID, a name that they do not have the right to use, or any other name with the intent of impersonation. Customer and Authorized End Users may not transfer their account to anyone else without prior written permission of Flock. Authorized End Users shall not share their account username or password information and must protect the security of the username and password. Unless otherwise stated and defined in this Agreement, Customer shall not designate Authorized End Users for persons who are not officers, employees, or agents of Customer. Authorized End Users shall only use Customer -issued email addresses for the creation of their User ID. Customer is responsible for any Authorized End User activity associated with its account. Customer shall ensure that Customer provides Flock with up to date contact information at all times during the Term of this agreement. Customer shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Flock Services. Customer shall (at its own expense) provide Flock with reasonable access and use of Customer facilities and Customer personnel in order to enable Flock to perform Services (such obligations of Customer are collectively defined as "Customer Obligations'). 3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants that Customer shall use Flock Services only in compliance with this Agreement and all applicable laws and regulations, including but not limited to any laws relating to the recording or sharing of data, video, photo, or audio content. 4. DATA USE AND LICENSING 4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited, non-exclusive, royalty -free, irrevocable, worldwide license to use the Customer Data and perform all acts as may be necessary for Flock to provide the Flock Services to Customer. Flock does not own and shall not sell Customer Data. 4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post, upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages, Back to Agenda text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information, content, ratings, reviews, data, questions, suggestions, or other information or materials produced by Customer ("Customer Generated Data'. Customer shall retain whatever legally cognizable right, title, and interest in Customer Generated Data. Customer understands and acknowledges that Flock has no obligation to monitor or enforce Customer's intellectual property rights of Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide, royalty -free, license to use the Customer Generated Data for the purpose of providing Flock Services. Flock does not own and shall not sell Customer Generated Data. 4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer Data and Customer Generated Data to the extent such anonymization renders the data non - identifiable to create Anonymized Data to use and perform the Services and related systems and technologies, including the training of machine learning algorithms. Customer hereby grants Flock a non-exclusive, worldwide, perpetual, royalty -free right to use and distribute such Anonymized Data to improve and enhance the Services and for other development, diagnostic and corrective purposes, and other Flock offerings. Parties understand that the aforementioned license is required for continuity of Services. Flock does not own and shall not sell Anonymized Data. 5. CONFIDENTIALITY; DISCLOSURES 5.1 Confidentiality. To the extent required by any applicable public records requests, each Party (the "Receiving Party") understands that the other Party (the "Disclosing Party") has disclosed or may disclose business, technical or financial information relating to the Disclosing Party's business (hereinafter referred to as "Proprietary Information" of the Disclosing Party). Proprietary Information of Flock includes non-public information regarding features, functionality and performance of the Services. Proprietary Information of Customer includes non-public data provided by Customer to Flock or collected by Flock via Flock Services, which includes but is not limited to geolocation information and environmental data collected by sensors. The Receiving Party agrees: (i) to take the same security precautions to protect against disclosure or unauthorized use of such Proprietary Information that the Party takes with its own proprietary information, but in no event less than commercially reasonable precautions, and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any Back to Agenda such Proprietary Information. The Disclosing Party agrees that the foregoing shall not apply wim respect to any information that the Receiving Party can document (a) is or becomes generally available to the public; or (b) was in its possession or known by it prior to receipt from the Disclosing Party; or (c) was rightfully disclosed to it without restriction by a third party; or (d) was independently developed without use of any Proprietary Information of the Disclosing Party. Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information pursuant to any judicial or governmental order, provided that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to contest such order. At the termination of this Agreement, all Proprietary Information will be returned to the Disclosing Party, destroyed or erased (if recorded on an erasable storage medium), together with any copies thereof, when no longer needed for the purposes above, or upon request from the Disclosing Party, and in any case upon termination of the Agreement. Notwithstanding any termination, all confidentiality obligations of Proprietary Information that is trade secret shall continue in perpetuity or until such information is no longer trade secret. 5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in and to the Flock IP and its components, and Customer acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by this Agreement. Customer further acknowledges that Flock retains the right to use the foregoing for any purpose in Flock's sole discretion. Customer and Authorized End Users shall not: (i) copy or duplicate any of the Flock IP; (ii) decompile, disassemble, reverse engineer, or otherwise attempt to obtain or perceive the source code from which any software component of any of the Flock IP is compiled or interpreted, or apply any other process or procedure to derive the source code of any software included in the Flock IP; (iii) attempt to modify, alter, tamper with or repair any of the Flock IP, or attempt to create any derivative product from any of the foregoing; (iv) interfere or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within the Flock Services or Flock IP; (vi) use the Flock Services for anything other than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent, or otherwise transfer, convey, pledge as security, or otherwise encumber, Customer's rights. There are no implied rights. Back to Agenda 5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use, preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or third parties, if legally required to do so or if Flock has a good faith belief that such access, use, preservation or disclosure is reasonably necessary to comply with a legal process, enforce this Agreement, or detect, prevent or otherwise address security, privacy, fraud or technical issues, or emergency situations. 6. PAYMENT OF FEES 6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order Form based on the billing structure and payment terms as indicated in the Order Form. If Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no later than thirty (30) days after the closing date on the first invoice in which the error or problem appeared to receive an adjustment or credit. Customer acknowledges and agrees that a failure to contact Flock within this period will serve as a waiver of any claim. If any undisputed fee is more than thirty (30) days overdue, Flock may, without limiting its other rights and remedies, suspend delivery of its service until such undisputed invoice is paid in full. Flock shall provide at least thirty (30) days' prior written notice to Customer of the payment delinquency before exercising any suspension right. 6.2 Notice of Changes to Fees. Flock reserves the right to change the fees for subsequent Renewal Terms by providing sixty (60) days' notice (which may be sent by email) prior to the end of the Initial Term or Renewal Term (as applicable). 6.3 Late Fees. If payment is not issued to Flock by the due date of the invoice, an interest penalty of 1.0% of any unpaid amount may be added for each month or fraction thereafter, until final payment is made. 6.4 Taxes. Customer is responsible for all taxes, levies, or duties, excluding only taxes based on Flock's net income, imposed by taxing authorities associated with the order. If Flock has the legal obligation to pay or collect taxes, including amount subsequently assessed by a taxing authority, for which Customer is responsible, the appropriate amount shall be invoice to and paid by Customer unless Customer provides Flock a legally sufficient tax exemption certificate and Flock shall not charge customer any taxes from which it is exempt. If any deduction or Back to Agenda withholding is required by law, Customer shall notify Flock and shall pay Flock any additional amounts necessary to ensure that the net amount that Flock receives, after any deduction and withholding, equals the amount Flock would have received if no deduction or withholding had been required. 7. TERM AND TERMINATION 7.1 Term. The initial term of this Agreement shall be for the period of time set forth on the Order Form (the "Term"). Following the Term, unless otherwise indicated on the Order Form, this Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a "Renewal Term") unless either Party gives the other Party notice of non -renewal at least thirty (30) days prior to the end of the then -current term. 7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any applicable Flock Hardware at a commercially reasonable time period. In the event of any material breach of this Agreement, the non -breaching Party may terminate this Agreement prior to the end of the Term by giving thirty (30) days prior written notice to the breaching Party; provided, however, that this Agreement will not terminate if the breaching Party has cured the breach prior to the expiration of such thirty (30) day period ("Cure Period"). Either Party may terminate this Agreement (i) upon the institution by or against the other Party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a material breach by Flock, and Flock is unable to cure within the Cure Period, Flock will refund Customer a pro-rata portion of the pre -paid fees for Services not received due to such termination. 7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 11.1 and 11.6. Back to Agenda 8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER 8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded Software (a "Defect"), Customer must notify Flock's technical support team. In the event of a Defect, Flock shall make a commercially reasonable attempt to repair or replace the defective Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or testing within a commercially reasonable time, but no longer than seven (7) business days after Customer gives notice to Flock. 8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may request a replacement of Flock Hardware at a fee according to the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule). In the event that Customer chooses not to replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that (1) Flock Services will be materially affected, and (2) that Flock shall have no liability to Customer regarding such affected Flock Services, nor shall Customer receive a refund for the lost, damaged, or stolen Flock Hardware. 8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Flock or by third -party providers, or because of other causes beyond Flock's reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption. 8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER'S SOLE REMEDY, AND FLOCK'S SOLE LIABILITY, WITH RESPECT TO DEFECTS. FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED "AS IS" AND FLOCK DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A Back to Agenda PARTICULAR PURPOSE AND NON -INFRINGEMENT. THIS DISCLAIMER ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 11.6. 8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit B. 8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in performance from any cause beyond their control, including, but not limited to acts of God, changes to law or regulations, embargoes, war, terrorist acts, pandemics (including the spread of variants), issues of national security, acts or omissions of third -party technology providers, riots, fires, earthquakes, floods, power blackouts, strikes, supply chain shortages of equipment or supplies, financial institution crisis, weather conditions or acts of hackers, internet service providers or any other third party acts or omissions. 9. LIMITATION OF LIABILITY; INDEMNITY 9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY, OR OTHER THEORY: (A) FOR LOSS OF REVENUE, BUSINESS OR BUSINESS INTERRUPTION; (B) INCOMPLETE, CORRUPT, OR INACCURATE DATA; (C) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (D) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK'S ACTUAL KNOWLEDGE OR REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY OR INABILITY TO CAPTURE FOOTAGE; OR (F) FOR ANY AMOUNTS THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE FEES PAID AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE SERVICES UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OR OMISSION THAT GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION OF Back to Agenda LIABILITY OF SECTION ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE REFERENCED IN SECTION 10.6. NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, OR (II) INDEMNIFICATION OBLIGATIONS. 9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable for the torts of its own officers, agents, or employees. 9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and employees, from liability of any kind, including claims, costs (including defense) and expenses, on account of. (i) any copyrighted material, patented or unpatented invention, articles, device or appliance manufactured or used in the performance of this Agreement; or (ii) any damage or injury to property or person directly caused by Flock's installation of Flock Hardware, except for where such damage or injury was caused solely by the negligence of the Customer or its agents, officers or employees. Flock's performance of this indemnity obligation shall not exceed the fees paid and/or payable for the services rendered under this Agreement in the preceding twelve (12) months. 10. INSTALLATION SERVICES AND OBLIGATIONS 10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise expressly stated in this Agreement, Customer is not permitted to remove, reposition, re -install, tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer agrees and understands that in the event Customer is found to engage in any of the foregoing restricted actions, all warranties herein shall be null and void, and this Agreement shall be subject to immediate termination for material breach by Customer. Customer shall not perform any acts which would interfere with the retention of title of the Flock Hardware by Flock. Should Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at Back to Agenda Flock's discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock's rights to any damages Flock may sustain as a result of Customer's default and Flock shall have the right to enforce any other legal remedy or right. 10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock Hardware for optimal product functionality, as conditions and locations allow. Flock will collaborate with Customer to design the strategic geographic mapping of the location(s) and implementation of Flock Hardware to create a deployment plan ("Deployment Plan"). In the event that Flock determines that Flock Hardware will not achieve optimal functionality at a designated location, Flock shall have final discretion to veto a specific location, and will provide alternative options to Customer. 10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent requested changes to the Deployment Plan, including, but not limited to, relocating, re- positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of poles will incur a fee according to the reinstall fee schedule located at (https://www.flocksafeiy.com/reinstall-fee-schedule). Customer will receive prior notice and confirm approval of any such fees. 10.4 Customer Installation Obligations. Customer is responsible for any applicable supplementary cost as described in the Customer Implementation Guide, attached hereto as Exhibit C ("Customer Obligations"). Customer represents and warrants that it has, or shall lawfully obtain, all necessary right title and authority and hereby authorizes Flock to install the Flock Hardware at the designated locations and to make any necessary inspections or maintenance in connection with such installation. 10.5 Flock's Obligations. Installation of any Flock Hardware shall be installed in a professional manner within a commercially reasonable time from the Effective Date of this Agreement. Upon removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for the length of the Term. Flock may use a subcontractor or third party to perform certain obligations under this agreement, provided that Flock's use of such subcontractor or third party shall not release Flock from any duty or liability to fulfill Flock's obligations under this Agreement. 11. MISCELLANEOUS Back to Agenda 11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record retention schedules, including responding to any subpoena request(s). 11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect. 11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either Party, without prior consent. Notwithstanding the foregoing, either Party may assign this Agreement, without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or (ii) to any purchaser of all or substantially all of such Party's assets or to any successor by way of merger, consolidation or similar transaction. 11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee schedule(https://www.flocksafeiy.com/reinstall-fee-schedule), and any attached exhibits are the complete and exclusive statement of the mutual understanding of the Parties and supersedes and cancels all previous or contemporaneous negotiations, discussions or agreements, whether written and oral, communications and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both Parties, except as otherwise provided herein. None of Customer's purchase orders, authorizations or similar documents will alter the terms of this Agreement, and any such conflicting terms are expressly rejected. Any mutually agreed upon future purchase order is subject to these legal terms and does not alter the rights and obligations under this Agreement, except that future purchase orders may outline additional products, services, quantities and billing terms to be mutually accepted by Parties. In the event of any conflict of terms found in this Agreement or any other terms and conditions, the terms of this Agreement shall prevail. Customer agrees that Customer's purchase is neither contingent upon the delivery of any future functionality or features nor dependent upon any oral or written comments made by Flock with respect to future functionality or feature. 11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Parties do not have any authority of any kind to bind each other in any respect whatsoever. Flock shall at all times be and act as an independent contractor to Customer. Back to Agenda 11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in which the Customer is located. The Parties hereto agree that venue would be proper in the chosen courts of the State of which the Customer is located. The Parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this Agreement. 11.7 Special Terms. Flock may offer certain special terms which are indicated in the proposal and will become part of this Agreement, upon Customer's prior written consent and the mutual execution by authorized representatives ("Special Terms"). To the extent that any terms of this Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall control. 11.8 Publicity. Flock has the right to reference and use Customer's name and trademarks and disclose the nature of the Services in business and development and marketing efforts. 11.9 Feedback. If Customer or Authorized End User provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the subject matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any of the foregoing. 11.10 Export. Customer may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, or any other United States or foreign Customer or authority. As defined in Federal Acquisition Regulation ("FAR"), section 2.101, the Services, the Flock Hardware and Documentation are "commercial items" and according to the Department of Defense Federal Acquisition Regulation ("DFAR") section 252.2277014(a)(1) and are deemed to be "commercial computer software" and "commercial computer software documentation." Flock is compliant with FAR Section 889 and does not contract or do business with, use any equipment, system, or service that uses the enumerated banned Chinese telecommunication companies, equipment or services as a substantial or essential component of any system, or as critical technology as part of any Flock system. Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial software documentation by the U.S. Government will be governed solely by the terms of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement. Back to Agenda 11.11 Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the associated sections. 11.12 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of and bind the Parties they are representing. 11.13 Conflict. In the event there is a conflict between this Agreement and any applicable statement of work, or Customer purchase order, this Agreement controls unless explicitly stated otherwise. 11.14 Morality. In the event Customer or its agents become the subject of an indictment, contempt, scandal, crime of moral turpitude or similar event that would negatively impact or tarnish Flock's reputation, Flock shall have the option to terminate this Agreement upon prior written notice to Customer. 11.15 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by email; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt to the address listed on the Order Form (or, if different, below), if sent by certified or registered mail, return receipt requested. 11.16 Non -Appropriation. Notwithstanding any other provision of this Agreement, all obligations of the Customer under this Agreement which require the expenditure of funds are conditioned on the availability of funds appropriated for that purpose. Customer shall have the right to terminate this Agreement for non appropriation with thirty (30) days written notice without penalty or other cost. Back to Agenda FLOCK NOTICES ADDRESS: 1170 HOWELL MILL ROAD, NW SUITE 210 ATLANTA, GA 30318 ATTN: LEGAL DEPARTMENT EMAIL: legal@flocksafety.com Customer NOTICES ADDRESS: ADDRESS: ATTN: EMAIL: Back to Agenda EXHIBIT B INSURANCE Required Coverage. Flock shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services under this Agreement and the results of that work by Flock or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than "A" and "VII". Flock shall obtain and, during the term of this Agreement, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance for insurable amounts of not less than the limits listed herein. The insurance policies shall provide that the policies shall remain in full force during the life of the Agreement. Flock shall procure and shall maintain during the life of this Agreement Worker's Compensation insurance as required by applicable State law for all Flock employees. Types and Amounts Required. Flock shall maintain, at minimum, the following insurance coverage for the duration of this Agreement: (i) Commercial General Liability insurance written on an occurrence basis with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for bodily injury, death, and property damage, including personal injury, contractual liability, independent contractors, broad -form property damage, and product and completed operations coverage; (ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits of Ten Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in the aggregate; (iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate; (iv) Commercial Automobile Liability insurance with a minimum combined single limit of One Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage, including owned and non -owned and hired automobile coverage; and Back to Agenda (v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five Million Dollars ($5,000,000). frock safety + Galesburg, IL 4' Eliminate crime and shape a safer future, together. rock safety Why Flock Safety? =8 rock safety 0! Back to Agenda What we believe: the opportunity • Technology multiplies the force • Capture and distribute objective evidence to the right user • Engage community to support and grow How does the technology work.? rock safety Back to Agenda INFRASTRUCTURE -FREE Reduce time to value and utility costs with full -service deployment. N 24/7 COVERAGE Capture objective vehicle data around the clock to multiply your force. License plate OR 093LKD Color/Make Black Chevrolet (D REAL-TIME ALERTS • NCIC • NCMEC (Amber Alert) • Custom Hot Lists Kf v v Ethically Made • No people • No facial recognition • No traffic enforcement • Indiscriminate evidence frock safety What this IS • License plate recognition • Gathers objective evidence and facts about vehicles, not people • Alerts police of wanted vehicles • Used to solve crime • Adheres to all state laws Back to Agenda How does this technology prevent and eliminate crime? Proactive: Real time Alerts when stolen or wanted vehicles enter your city Investigative: As clearance Rates increase, crime rates decrease Flock cameras serve as a deterrent frock safety Mitigating Risk �ock safety frock safety Protecting Privacy • Footage owned by Agency/City and will never by sold or shared by Flock • Limited data retention, then deleted • Short retention period ensures that all data not associated with a crime is automatically deleted & unrecoverable • Takes human bias out of crime -solving by detecting objective data, and detecting events that are objectively illegal (ex. Stolen vehicles) frock safety Transparency + Insights Measure ROI and promote the ethical use of public safety technology Transparency Portal • Customizable for each agency • Display technology policies • Publish usage metrics • Share downloadable Search audits Insights Dashboard • Measure crime patterns and R01 • Audit Search history Examples • Click here for Morgan Hill PD • Click here for Vallejo PD 0 Vallejo CA PD Transparency Portal m ro -d 1..x-62M Already solving and preventing crime rock safety Back to Agenda Missing Man Found Shorewood PD -Shorewood, IL 78-year-old Shorewood man who went missing on Wednesday morning was found safely later that night at a Tinley Park gas station — all thanks to new technology used by Shorewood police detectives. 4 The Shorewood police force used the Flock Safety license plate reader camera database for Chicago's suburban region to discover the man's car was spotted in Posen around 4 p.m. Posen police then put the man's vehicle into their Flock "hot list" that can be seen by eight nearby police departments. Arnold said the missing man suffered from early -onset dementia and had both diabetic and cardiac -related health issues. The man and his vehicle were found around 5:15 p.m. 4 Shorewood has six Flock license plate readers spread across the community. Back to Agenda Flock ALPR Immediate ROI Rantoul PD - Rantoul, IL After months of increased gun violence, cases, the Village of Rantoul installed a dozen ALPR cameras in June 2021. Within the first two weeks of deployment, Rantoul PD arrested two suspects wanted for a July 4th shooting that injured 5, including two children. In August, a suspect in a second shooting was identified with the Flock camera in just 14 minutes. "I would recommend that any agency who has similar issues to take a look and at least pursue them because they are a valuable tool," said Rantoul Deputy Chief Rodney Sullivan. License plate reader cameras identify suspect in 14 minutes 0©0000 I LICENSE PLATE READER CP FORECASTS Back to Agenda Case Study - Problem McHenry Co. Conservation District PD - Woodstock, IL -* Problem ♦ Environmental crime costing taxpayers more than $11.5 billion each year ♦ Illegal dumping of large items can cost up to $1,000 per ton for LE to clean up ♦ The harmful effects on the environment -* Goals ♦ Using Flock Cameras as additional eyes and ears in large wide-open spaces ♦ To identify suspects of illegal dumping with Flocks machine learning technology frock safety Case Study: Smash and Grab Robbery 10 San Bruno, PD Q San Bruno, CA • January 2022 - Five suspects attempt a Smash & Grab at a Jewelry store but are chased off by the owner • But here's what didn't make the news... • Suspect vehicle identified using Flock • SBPD thought the suspects would try again, potentially more violently • Vehicle placed on a custom hotlist FX _ • SBPD receives a real time alert that the suspects are returning • Officers locate the vehicle within seconds preventing another attempt 660i R Back to Agenda 4 When every second matters, Flock Safety's Machine Vision is Critical 12:33 PIV O Amber Alert Issued 1:01 PM O Search Conducted with Flock Safety 2:30 PM O Suspect Vehicle Located 5:03 PIV IFelony Stop + Arrest 6:00 PIV 0 Baby Reunited with Mother Back to Agenda • 10 :S.'f: a a: Help your city reduce crime with cameras that see like a detective Flock Safety provides an affordable, infrastructure -free automatic license plate reading (ALPR) camera system for cities who want to reduce crime within a principled framework. Unlike traditional ALPR, Flock uses Vehicle FingerprintTM technology to transform hours of footage into a searchable database to find the single piece of evidence needed, even when a license plate isn't visible. Not your average security cameras Infrastructure -Free and Discreet Design With solar power and LTE connectivity, we can install the devices almost anywhere. And the beautiful design means it will blend in with your city's aesthetic. Safety -as -a -Service We install and maintain the devices, so you can focus on running the city. That means we will support you from procurement, through permitting, and even preparing you to present this project to the city council. Vehicle Fingerprint Technology Your officers can find vehicle evidence by vehicle type, make, color, license plate state, missing and covered plates, and other unique features like bumper stickers, decals, and roof racks. Back to Agenda Join 2500+ cities using Flock Safety Detect objective evidence your police need to solve crime to eliminate crime yob Decode footage with machine learning so your police can investigate Public Safety Technology Built with Principles You own the footage We won't share it or sell it. It's 100% yours for your law enforcement to use to solve crime. Deliver real-time alerts to police if a wanted or stolen vehicle drives by Protect resident privacy All data automatically deletes by default every 30 days on a rolling basis and is encrypted with AES-256 encryption. Promote transparency and accountability Flock provides a transparency portal to share data with your community about how the devices work on an ongoing basis. Flock requires an investigative reason to search and proactively provides an audit report to city leadership. Clear pricing and infrastructure free $2500 per camera / year. All the footage is stored in the cloud at no additional fee and there are no hidden costs. Protect the Whole Community It takes all community members working together to eliminate crime, which is why we created a public -private partnership that enables businesses, neighborhoods, schools, and others to partner with your city and police department to build your network. Learn More: [oil'rC [i] • • Wool ol ..( Z ❑ 1:M... "Flock Safety continues to enhance and help our police department capture these vehicles and return the assets to their owners." -Council member Josh McCurn of Lexington, KY Back to Agenda Hock safety" Let's defeat crime together. - WOW Automatic License Plate Readers (ALPR) Problem: Violent Crime Is Not Going Away onwide, cities are experiencing a disturbing rise in homicides and violence. The s 2020 Crime Report shows a 30% increase in homicides from 2019 to 2020, the largest single -year increase recorded. Over two-thirds of the country's most populous cities saw even more homicides in 2021. One Solution: Technology that Detects Objective Evidence to Clear More Cases Automated License Plate Readers (ALPR) capture computer -readable images of license plates and vehicles, allowing officers to compare plate numbers against those of stolen cars or wanted individuals on a crime database like the NCIC. ALPR devices assist law enforcement in solving crime in two ways: • Proactive - ALPR devices provide real-time alerts when a vehicle that is stolen or associated with a known suspect is detected. • Investigative - ALPR cameras help determine whether and which vehicle(s) were at the scene of a crime. Is ALPR effective ? According to the National Conference of State Legislatures, when employed ethically and objectively, ALPRs are an effective tool for law enforcement, cutting down on the time required for investigations and acting as a force multiplier. In 2011, a study by the Police Executive Research Forum concluded that ALPRs used by the Mesa, Ariz., Polic Department resulted in "nearly 3 times as many 'hits' for stolen vehicles, and twice as many vehicle recoveries." Communities with ALPR systems report crime reductions of up to 70 percent. In some areas, that included a 60 percent reduction in non-residential burglaries, 80 percent reduction in residential burglary, and a 40 percent reduction in robberies. ; 1M Back to Agenda flock safety" Let's defeat crime together: ALPR Provides Objective Evidence While Protecting Privacy ALPR does not include facial recognition capabilities and does not capture personally identifiable information (PII). While eyewitnesses and individual officers are subject to inherent human bias, ALPR cameras capture wholly -objective images of vehicles and license plates, providing a clear and actionable investigative lead. ALPR Use Cases Include: • AMBER Alerts: License plate readers in metro Atlanta were able to find a vehicle containing a kidnapped one -year -old, who had been taken from his mother at random off the street. The child was recovered unharmed. Some ALPR systems integrate directly with the National Center for Missing and Exploited Children's AMBER Alert system, sending real-time alerts to officers in seconds. [New information released about 1-year-old's kidnapping] • Silver Alerts: Knoxville Police were able to locate a missing elderly man who suffers from dementia after he drove away in a family vehicle. ALPR technology has helped solve hundreds of Silver Alerts across the country. [Missing man with dementia found using Flock camera] • Firearm violence: The Las Vegas Trail, a high -crime area in Fort Worth, TX, saw violent crime decrease by 22% in 2021 compared with the first nine months of 2019. Fort Worth Police attributed this drop partially to the license plate reader system implemented in the neighborhood during the same period of time. [Crime is down 22% in Fort Worth's Las Vegas Trail. How neighbors and police made it safer] • Organized theft: Grafton, a growing village with a bustling retail district, is dealing with increased organized retail theft — Two-thirds of all the crimes reported to Grafton police in 2020 were retail thefts. Grafton Police have implemented a license plate reader system to identify vehicles that have been involved in thefts or have been stolen themselves. In one week alone, they recovered three stolen vehicles with drivers planning to engage in retail theft. [Losses mount as retailers fight theft rings, accuse online storefronts of doing little to stop resale of stolen goods] Back to Agenda frock safety - Let's defeat crime together. - About Flock Safety ALPR Privacy and Ethics Factsheet does Flock Safety keep devices and data secure? k Safety holds itself to the highest level of security. We have implemented following security policies and features: • Flock Safety data and footage is encrypted throughout its entire lifecycle. All data is securely stored with AES256 encryption with our cloud provider, Amazon Web Services. • On -device, data is only stored temporarily for a short time until it is uploaded to the cloud, at which point it is removed automatically from the local device. This means the data is secure from when it is on the Flock Safety device to when it is transferred to the cloud, using a secure connection to Flock Safety servers. While stored in the cloud, all data (both footage and metadata) is fully encrypted at rest. • Flock Safety defaults to permanently deleting all data after 30 days on a rolling basis, setting a new standard in the industry. Who has access to data collected by Flock Safety devices? • Flock Safety's customers own 100% of their data and determine who has access. Flock Safety will never share or sell the data, per our privacy policy. • With explicit written permission from the customer, Flock Safety does have the ability to grant law enforcement access to specific footage for a short period (24 hours, 48 hours, or however long the customer desires) in the event of an investigation following a crime. Access can only be granted through the approval of the customer. • Flock Safety has maintenance software in place to measure device performance and image capture quality. This is used to diagnose issues 111 preemptively and schedule service calls in the event of a device malfunction or emergency. h :..4,~ ~..4.. . i�w •..� '�h'� Back to Agenda frock safety - Let's defeat crime together. - About Flock Safety ALPR Privacy and Ethics Factsheet long does Flock Safety keep data? -lock Safety stores footage for only 30 days on a rolling basis by default, after which the footage is automatically hard deleted. The only exception to :his is if a democratically -elected governing body or official legislates a different data retention period. What features do Flock Safety devices have that enable audits and oversight? • While searching for footage or other evidence on the Flock Safety platform, law enforcement agencies must enter reason codes to verify the legitimacy of the search and create an audit trail. • Authorized users go through training to properly use our system and communicate with their dispatch teams. • Flock Safety customers commit not to use the data collected to work with third -party repossession companies, traffic enforcement, revenue collection, unpaid fines, or towing companies. We do not use facial recognition or capture any personally identifiable information such as name, phone number, or address, and we do not work with federal government agencies for immigration enforcement purposes. • Flock Safety's ALPR Transparency Portal, an optional free feature for all law enforcement customers, is the first public -facing dashboard for law enforcement agencies, city leaders, and local government officials to share policies, usage, and public safety outcomes related to ALPR technology. The ALPR Transparency Portal helps promote transparency and accountability in the use of policing technology in order to build community trust while creating a safer, more equitable society. Back to Agenda NDI Technologies, Inc., Sheri Taynor Email: s.taynor@ndi-rs.net Phone: 407-402-9175 105 E State Road 434 Winter Springs, Florida 32708, United States Main Office Phone: 866-458-0426 Fax: 321-441-1801 Billing Address Shipping Address 150 S. Broad Street 150 S. Broad Street Galesburg, IL 61401 Galesburg, IL 61401 USA USA BUND-STAT-S-ICAM C Series LPR-S Camera Bundle HD LPR camera for low speed traffic. Includes camera, mounting brackets, cell modem, power supply (solar and batteries) and software. Does not include pole (either standard or breakaway) or SIM card for modem. BUND-STAT-1 CAM HD Static- 1 cam C440 Bundle HD Fixed LPR system with 1 HD, dual lane LPR camera with built in processor, PoE or AC power, infrared, and cables. Mounts and modems separate. BUND-STAT-2 CAM HD Static- 2 cam C430 Bundle HD Fixed LPR system with 2 HD, dual lane LPR cameras with built in processor, PoE or AC power, infrared, and cables. Mounts and Modems sold separately. CNT-MOD-KIT Cellular Modem / Controller Kit Cellular Modem and Controller housed in weatherized NEMA-rated enclosure. Quote To Galesburg Police Department- IL Lieutenant Legate Quote No QUO1198 Quote Date 07-21-2023 Valid 90 days from Quote Date 3 6,100.00 18,300.00 1 13,495.46 13,495.46 18,300.00 13,495.46 1 22,472.96 22,472.96 22,472.96 2 1,662.50 3,325.00 3,325.00 Back to Agenda MNT-63-TEN Camera Mount- Tenon 3 362.90 1,088.70 1,088.70 C-Series Camera Bracket with Tenon Mount for 4"-6" pipe. DOT Approved MNT-C3-CUS Camera Mount- Custom 2 650.00 1,300.00 1,300.00 C-Series Custom 4' extension arm MNT-ARM-2FT Camera Mount- 2FT Arm 1 385.00 385.00 385.00 Pole Mount Extension Arm- 2FT MNT-C3-CUS Camera Mount- Custom 1 850.00 850.00 850.00 C-Series Custom 15' pole Hosted Camera License- Per 6 435.00 2,610.00 2,610.00 Camera 1-20 Hosted LPR Camera License (per camera) for Cameras 1-20. This fee will be included in annual service renewal beginning year two. SERV-SYS-TRAINING LPR System Training 1 1,800.00 1,800.00 0.00 LPR System Training- INCLUDED SERV-STAT-COMM Static System Commissioning (Per 5 1,800.00 9,000.00 9,000.00 Day) Static system commissioning includes labor for a single Field Engineer to aim and focus cameras and to complete configuration and quality checks on system communications and plate reads. Installation of hardware and electrical connections to be performed per Seller's Terms and Conditions. WARRANTY-YEAR1 First Year Warranty Included 1 0.00 0.00 0.00 Seller warrants all goods for one year from shipping date. (See Terms & Conditions for details of coverage) WARRANTY-ASR Annual Service Renewal 1 10,673.08 10,673.08 0.00 Annual Service Renewal 1 Extended Warranty- Included fix/replace support on all covered hardware, support/updates on all covered software and phone/email/web/remote support. (See Terms & Conditions for details of coverage) This cost begins year two and includes camera hosting fees. Shown for budgeting purposes. Back to Agenda Items Total 72,827.12 Shipping & Handling Charges Included Pre Tax Total 72,827.12 Tax(0 %) 0.00 GRAND TOTAL ($) 72,827.12 Notes: Agency to provide SIM cards for modems, permits/permissions for poles, power to poles and any traffic control as needed for installation. Five -Year lease option: System Cost: $72,827.12 Maintenance Full Term: $42,692.32 ($10,673.08 x 4) Grand Total: $115,519.44 60 Month $1 Buyout Lease Option - 5 Annual Payments Payments: $25,701.40* per year *Lease payment does not include applicable taxes/doc fee and is subject to credit approval. Pricing is subject to rate fluctuations. Thank you for your business! Back to Agenda Terms & Conditions AGREEMENT AND LIMITATIONS -The agreement between Seller and Buyer {the "sales contract") with respect to the sale of goods and services described in the Sales Contract shall consist of the terms appearing hereof, together with any additions or revisions of such terms mutually agreed to in writing by Seller and Buyer. Seller objects to and shalt not be bound by any additional or different terms, whether printed or otherwise, In Buyer's purchase order or In any other communications from Buyer to Seller unless specifically agreed to by Seller in writing. Except as expressly stated in the Sales Contract, no reference to Buyer's purchase order or other communication from Buyer shall be deemed to incorporate by reference any terms appearing therein. The Sales Contract shall be for the benefit of Seiler and Buyer and not for the benefit of any other person. Trade usage and verbal agreements not reduced to a wilting signed by the Seiler, to the extent they modify, add to, distract from, supplant or explain the Sales Contract, shall not be binding on Seller. TERMINATION OR MODIFICATION - The Sales Contract may be modified or terminated only upon Seller's consent except that stenographic and clerical errors are subject to correction by Seller, or upon Seller's consent. If Seller shall declare or consent to a termination of the sales contract, in whole or in part, Buyer, if requested by Seller in writing, shall pay termination charges based upon expenses and costs incurred in the production of the goods or in the performance of the service to the date such termination is accepted by Seller including. but not limited to, expenses of disposing of materials on hand or on order from suppliers and the losses resulting from such disposition, plus a reasonable profit. Notwithstanding the foregoing, any goods substantially completed or services performed on or prior to such termination shall be accepted and paid for in full by Buyer. PRICING — All prices quoted by Seller or its agents are net and are in US Dollars. List prices are subject to change without notice. Prices are subject to increase by Seller based on Seller's prices in effect at the time of shipment in all instances where specified shipment date is later than 90 days from date of order. PAYMENT TERMS - Seller will invoice for product (hardware and/or software) when shipped and all warranty will commence on that date, regardless of installation date, in-service date or go-{ive date. All payments are due on receipt of invoice. Installation and service fees will be invoiced and are due as incurred. Seller may require full or partial payment or payment guarantee in advance of shipment wherever, in its opinions, the financial condition of Buyer so warrants. TAXES — Prices and fees do not include National, State or Local taxes that may be applicable. Buyer shall pay Seller, in addition to the price of the goods, any applicable excise, sales, use, or other Tax (however designated) imposed upon the safes, production, delivery or use of the goods ordered to the extent required or not forbidden by law to be collected by Seller from Buyer, whether or not so collected at the time of the sale, unless valid exemption certificates acceptable to the taxing authorities are furnished to Seller at the time of purchase. FREIGHT/SHIPPING — Ali prices F.O.B. Winter Springs, Florida, U.S.A. Freight will be allowed, regardless of weight, to any destination in the Continental United States for orders totaling $500 or more. If an order totals $499 or less or a shipment is requested to be made by a specific carrier, full transportation charges are to be borne by the Buyer. The right is reserved to make partial shipments at Seller's discretion. CLAIMS — Upon acceptance by the carrier, trtfe to the material passes to the Consignee, All claims for loss or breakage concealed or otherwise, must be made against the carrier by the consignee. All shipments from Winter Springs, Florida, U.S.A. will be traced if request is received by Seller two weeks after our invoicing. This written request should detail items that are missing from the shipment. Damage to merchandise should be reported immediately to Seller upon discovery. Please hold the damaged merchandise and its original carton for inspection. Seller will arrange for Inspection, return of merchandise and repair or replacement of the merchandise. Be as detailed as possible as to the nature of the damage. Any claim involving concealed damage to merchandise will not be honored after 14 days from our shipping. RISK OF LOSS — Title and risk of loss of the goods or any part thereof shall pass to the Buyer upon delivery thereof by Seller to the carrier. Buyer shall have sole responsibility for processing and collection of any claim of loss against the carrier. DELIVERY — Lead-time from receipt of order is typicaiiy 4 to 6 weeks, but may vary based on items ordered. Promises of delivery from stock are subject to prior sale. Delivery dates are not guaranteed but are estimated an the basis of immediate receipt by Seller of ail information to be furnished by Buyer and the absence of delays, direct or indirect, resulting from or Contributed to by circumstances beyond Seller's reasonable control. Seller shall in good faith endeavor to meet estimated delivery dates but shall not be liable to Buyer for any damages as a result of any delay caused or contributed to by circumstances beyond Seller's reasonable control. DEDUCTIONS AND RETURNS — Deductions will not be honored unless covered by a credit memorandum. Goods shipped to the Buyer may be returned to Seller for credit only upon the Seller's prior written consent (such consent to be at the sole discretion of Seller) and upon terms specified by Seller, including prevailing restocking and handling charges of $20.00 USD or 15%, whichever is greater. Buyer assumes all risk for such returned goods until actual receipt thereof by Seiler. Agents of Seiler are not authorized to accept returned goods or to grant allowances or adjustments with respect to Buyer's account. Contact Help Desk for a return material authorization (Ri INSPECTION — Buyer shall inspect the goods Immediately upon the receipt thereof. All claims for any alleged defect in Se€iers performance under this sales contract, capable of discovery upon reasonable inspection, must be fully set forth in writing and received by Seller within thirty days of Buyer's receipt of the goods. Failure to make any such claim within said thirty -day, period shall constitute a waiver of such claim and an irrevocable acceptance of the goods by Buyer. WARRANTY — Seller warrants all goods for one year, under the following conditions and exceptions; Seller warrants that all goods of Seller's manufacture will conform to any descriptions thereof for specifications which are expressly made a part of this sales Contract and at the time of sale by Seller such goods shall be commercially free from defects in material or workmanship. Seller reserves the right at the Seller's discretion to "Repair and Return' or'Repiace' any item deemed defective during the warranty period, This warranty does not cover travel expenses, the cost of specialized equipment for gaining access to the product, or labor charges for removal and re -installation of the product. This warranty shall be ineffective and shall not apply to goods that have been subjected to misuse, neglect, accident, damage, improper maintenance, or to goods altered or repaired by anyone other than Seller or its authorized representative, or if one year has elapsed from the date of shipment of the goods by Seller. No agent, employee, representative or distributor of Seller has any authority to bind the Seller to any representation, affirmation, or warranty concerning the goods and any such representation, affirmation or warranty shall not be deemed to have become a part of the basics of the sales contract and shall be unenforceable. THE FOREGOING WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES OF MERCHANTABILITY, FITNESS FOR PURPOSE AND OF ANY OTHER TYPE, WHETHER EXPRESS OR IMPLIED. These warranties shall not apply unless Seller shall be given reasonable opportunity to investigate all claims for allegedly defective goods. ANNUAL RENEWAL MAINTENANCEISUPPORT AGREEMENT - Provided the Buyer maintains an active "Gold Level" annual support agreement all software and hardware, excluding travel related expenses, wili be covered by on -site repair and/or replacement. Should Buyer elect to NOT maintain an active support agreement, Seller will charge a daily labor rate of $1,250.00 for on -site support, in addition to hardware costs and travel expenses. An Agency outside of an active support agreement may also mall in parts pursuant to the annual support agreement for repair in lieu of the on -site charges. INSTALLATION -- Installation of any hardware shall be by Buyer unless otherwise specifically stated on the Sales Contract. Buyer is responsible for all necessary and/or required site permits, engineering drawings, permissions, clearance, physical infrastructure (including poles, gantries, etc.). FIXED SYSTEM INFRASTRUCTURE - Buyer is responsible for ensuring that each fixed system location has adequate infrastructure in place, including but not limited to: Physical Infrastructure - Buyer is responsible for providing suitable physical locations for LPR systems as well as the actual physics# Instal€atlordattachment cf devices to the physical infrastructure in place. Electrical Infrastructure - Buyer is responsible for providing 120v )VC power at each location. LPR processors are to be directly wired into the power service. Buyer is responsible for ensuring that power service Is cutfitted with lightning/surge suppression and a power disconnect located within serviceable reach. Buyer is responsible far ensuring that the instailation meets all applicable codes and requirements, including the use of certified electricians, running of conduit, etc, Seller is not responsible for making any electrical connections or for the reliability of dean power. • Network Infrastructure - Appropriate Ethernet network connectivity at each location is the sole responsibility of the Buyer. Should the Seller fumish a cellular modem or wireless device as part of the Sales Contract, the Buyer is responsible for monthly provisioning and service of the device. Seller shall not assume ANY charges for data communications or any responsibility for the reliability of the communications network. MOBILE SYSTEM INSTALLATION - Buyer is responsible for providing the Vehicle Make, Vehicle Model, and Lighthar Model at time of order. As mobile brackets are fit for vehicles, changes to this information may result In an additional charge. Unless otherwise specified in the Sales Contract, Mobile installations take place at the Winter Springs, Florida office. SERVER INSTALLATION - Buyer is responsible for server hardware and software as described in server requirements documentation, unless explicitly stated in Sales Contract. Software purchased from the Seller will be installed and configured remotely by the Seller. SYSTEM COMMISSIONING - If specified in Sales Contract, Seller will provide Commissioning Services to include the aiming of cameras as required. Buyer will provide any and all specialized equipmenUservices {bucket trucks, traffic control, etc.) required to safely perform Commissioning Services. REMEDIES AND LIMITATIONS OF LIABILITY — In the event Seller is claimed to have breached any of its obligations under the sales contract, whether of warranty or otherwise, Seller may repair any defective goods, request the return of the goods and tender, at Seller's option, a replacement shipment of goods or the purchase price therefore paid to Seller. Seller shall tender a refund of the purchase price at its option only upon actual receipt of the goods by Seller, If Seiler so requests the return of the goods, the goods will be returned to Seller, transportation prepaid, In accordance with Seller's instructions. The remedies contained in this and the preceding paragraph constitute the sole recourse against Seiler for breach of any of Seller's obligations under the sales contract, whether of warranty or otherwise. In no event shall Seller be liable for consequential damages nor shall Seller's liability on any claim for any direct, incidental, consequential or special damages arising out of or connected with the sales contract or the manufacture, sale, delivery, or use of the goods exceed the purchase price of the goods. Seller shall not be liable for failure to perform its obligations under the sales contract resulting directly or indirectly from or contributed to by acts of God; acts of Buyer; civil or military authority; priorities; fires; war; riot; delays in transportation; lack of ability to obtain raw materials, components, labor, fuel or supplies; or other circumstances beyond Seller's reasonable control, whether similar or dissimilar to the foregoing. ASSIGNMENT AND DELEGATION — No right or interest in this sales contract shall be assigned by Buyer without Seller's prior written consent, and no delegation of any obligation owed, or the performance of any obligation, by Buyer shot[ be made without Seller's prior written consent. Any attempted assignment or delegation shall be void and totally ineffective for all purposes unless made in conformity with this paragraph. Not withstanding the foregoing, if Buyer is an authorized distributor of the goods for Seller, then Seller's obligations under the WARRANTY, REMEDIES, AND LIMITATIONS OF LIABILITY sections hereof, subject to all limitations of this sales contract, shall be extended to the original purchaser of the goods from Buyer. SEVERABIL17Y — If any term, clause or provision contained in the sa€es contract is declared or herd invalid by a Court of competent jurisdiction, such declaration or holding shall not affect the validity of any other term, clause or provision herein contained. GOVERNING LAW AND LIMITATIONS — The formation and performance of the Sales Contract shall be governed by the laws of the State of Florida. Whenever a term defined by the Uniform Commercial Cade as adopted in Florida is used in these standard terms, the definition contained in said Uniform Commercial Code is to control. Any action for breach of the sales contract or any covenant or warranty contained herein must be commenced within one year after the cause of action has occurred. Back to Agenda 23-4121 COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Approval of the December 31, 2024 Annual Budget SUMMARY RECOMMENDATION: The Interim City Manager and Director of Finance and Information Systems recommend approval of the December 31, 2024 Annual Budget. BACKGROUND: The budget is the working plan for the operation of the City of Galesburg during the January 1 - December 31 fiscal year. Citizens, elected officials, and staff all play a vital role in preparing the many components of the budget. Although the City Manager is responsible for preparing and recommending a budget, the City Council determines the final budget document and the allocation of resources it represents. Preparation, review and adoption of the new budget year spans throughout the current year. The budget document is the result of the completion of a complex set of tasks including strategic planning, assessing the City's financial condition, developing assumptions upon which to base budget projections, assessing needs, developing goals and objectives which will meet these needs, and estimating the costs of providing services. A public hearing is held prior to the final adoption of the budget in accordance with State Statutes. The public hearing for the December 31, 2024 Annual Budget was held on November 20, 2023. The budget is on display at the Galesburg Public Library and the City Clerk's Office, City Hall. A copy may also be found on the City's website, www.ci.galesburg.il.us. BUDGET IMPACT: The annual budget sets the legal spending limits for the December 31, 2024 fiscal year. The final 2024 budget is as follows: Total Revenues: $72,584,070 Total Use of Fund Balance and/or Other Financial Resources: $13,762,865 Total Expenditures: $85,309,185 General Fund Revenue Total: $29,991,225 General Fund Expenditure Total: $30,677,785 General Fund Use of Fund Balance: $686,560 SUPPORTING DOCUMENTS: 1. 2024 Budget Fund Summary Prepared by: GPO Page 1 of 1 Back to Agenda General Fund 001 City Council 105 158,645 City Manager 110 394,430 City Clerk 115 376,245 Human Resources/Benefits 120 242,035 Legal 145 268,360 Contracts and Subsidies 160 2,614,855 Finance 205 917,765 Management Information Systems 207 601,715 Planning 305 83,920 Inspections 306 954,515 Engineering 410 614,170 Fleet Services 445 568,975 Street and Bridge Maintenance 450 2,066,570 Fire and Police Commission 505 39,235 Police 510 9,549,040 School Crossing Guard 525 99,530 Communications and Records 550 2,424,275 Fire 605 8,690,225 Emergency Services 630 13,280 GENERAL FUND 29,991,225 686,560 30,677,785 SPECIAL REVENUE FUNDS Motor Fuel Tax 011 1,220,000 420,000 1,640,000 Community Improvements/Infrastructure 012 1,361,000 239,635 1,600,635 Grants 013 6,197,270 - 6,197,270 City Gas Tax 014 656,000 - 540,160 Special Enforcements 016 20,000 13,305 33,305 ETSB 017 138,890 - 138,890 Storm Water Utility 018 758,100 378,285 1,136,385 Park Fund 019 Park & Recreation Administration 1905 2,335,635 City Hall Buildings & Grounds 1910 223,075 PSB Buildings & Grounds 1911 194,470 Park Operation and Maintenance 1915 697,790 Golf Course 1920 1,056,945 Allison Campground 1925 84,440 Lake Storey Beach 1930 94,770 Lake Storey Pavilion 1935 117,580 Recreation Special Programs 1940 236,435 Lakeside Recreation Facility 1945 159,000 Lakeside Water Park 1950 495,910 Hawthorne Pool 1955 145,230 Hawthorne Gymnasium 1960 37,320 Back to Agenda Maintenance of Linwood Cemetery 1965 198,810 Forestry 1975 260,295 Park Fund 5,425,910 911,795 6,337,705 Airport Fund Foreign Fire Property Redevelopment Economic Development CDBG Repayment UDAG Repayment Public Transportation Services Handivan Bus Subsidy Public Transportation Projects Total Special Revenue Funds DEBT SERVICE FUNDS 2016 GO Bond Debt Service 2023 GO Bond Debt 2013A Seminary Street Business District Total Debt Service Funds CAPITAL PROJECT FUNDS TIF IV TIF V Player Fees 2023 GO Bond Capital Expense Building Repair & Maintenance Planning Fund Computer Replacement Vehicle Replacement Utility Tax Capital Projects Seminary Street Business District Total Capital Project Funds ENTERPRISE FUNDS Water Operations Refuse Total Enterprise Funds INTERNAL SERVICE FUNDS Risk Management Total Internal Service Funds 020 308,935 - 308,935 021 48,000 - 44,225 023 711,500 145,585 857,085 024 1,246,375 93,440 1,339,815 025 27,320 - 0 026 47,620 988,225 1,035,845 030 320 1,076,830 370 1,660,155 2,736,985 - 2,736,985 032 40,000 - - 20,943,905 3,190,270 23,947,240 043 645,515 - 645,515 044 713,135 - 713,135 047 118,980 - 118,980 1,477,630 - 1,477,630 049 375,930 211,460 587,390 050 9,680 - 0 051 4,600 - 4,600 052 100,000 4,655,000 4,755,000 053 330,000 58,800 388,800 054 50,000 3,665,000 3,715,000 057 260,405 38,695 299,100 058 353,600 455,350 808,950 059 1,564,200 801,730 2,365,930 060 30,100 - 30,100 3,078,515 9,886,035 12,954,870 061 7,694,600 - 6,953,360 067 3,262,165 - 3,238,605 10,956,765 - 10,191,965 078 1,191,725 - 1,128,720 1,191,725 - 1,128,720 Back to Agenda TRUST/PENSION FUNDS OPEB Trust 085 1,241,455 - 1,241,455 Total Trust/Pension Funds 1,241,455 - 1,241,455 PERMANENT FUNDS Linwood Cemetery 088 3,000 - 3,000 East Linwood Cemetery 089 29,500 - 18,500 Total Permanent Funds 32,500 - 21,500 COMPONENT UNIT Galesburg Public Library Galesburg Library Working Cash Galesburg Library Long Term Capital Total Component Unit 900 1,995,695 - 1,995,695 905 2,330 - 0 915 1,672,325 - 1,672,325 3,670,350 - 3,668,020 Grand Total - All Funds $ 72,584,070 $ 13,762,865 $ 85,309,185 Back to Agenda %411215IIIEW COUNCIL LETTER CITY OF GALESBURG DECEMBER 04, 2023 AGENDA ITEM: 2024 Classification and Salary Schedule for Exempt Salaried Personnel and Temporary Seasonal & Part -Time Hourly employees. SUMMARY RECOMMENDATION: The Interim City Manager and HR Manager recommend approving the 2024 Classification and Salary Schedule for Exempt Salaried Personnel and Temporary Seasonal & Part -Time Hourly employees. BACKGROUND: The attached 2024 Classification and Salary Schedule reflects the following changes: • Reclassification of the position Recreation Supervisor from 18EX to 20EX. • Increase part time wages to comply with minimum wage law. • Rename and expand job description converting Housing Program Coordinator to Grants and Programming Coordinator (24EX — no change to classification) BUDGET IMPACT: All changes are consistent with the FY 2024 budget scheduled for approval. SUPPORTING DOCUMENTS: 1. 2024 Classification and Salary Schedule for Exempt Salaried Personnel. 2. 2024 Classification and Salary Schedule for Temporary Seasonal & Part -Time Hourly employees. 3. Updated job description for Grants and Programming Coordinator Prepared by: JP Page 1 of 1 Back to Agenda 1/l/2024 Exempt Salaried Personnel (EX) Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K 15 EX 45,231.76 46,358.10 47,535.59 48,713.10 49,941.81 51,170.51 52,450.43 53,755.92 55,112.62 56,494.91 57,902.81 17EX 49,634.63 50,888.94 52,143.25 53,448.75 54,779.85 56,162.14 57,570.04 59,003.53 60,488.21 61,998.51 63,534.39 18 EX 52,015.25 53,320.76 54,651.86 56,008.55 57,416.43 58,849.93 60,309.04 61,819.31 63,355.20 64,942.27 66,580.57 19EX 54,549.46 55,931.78 57,314.04 58,747.55 60,232.24 61,716.93 63,278.41 64,839.89 66,478.16 68,142.03 69,831.52 20 EX 57,109.28 58,542.76 60,001.85 61,512.13 63,048.02 64,609.50 66,222.19 67,886.05 69,575.54 71,316.19 73,108.06 21 EX 59,925.07 61,409.74 62,945.62 64,532.72 66,145.37 67,783.67 69,498.73 71,213.80 73,005.68 74,823.12 76,691.78 22 EX 62,740.84 64,302.34 65,915.00 67,553.28 69,242.75 70,983.43 72,749.67 74,567.14 76,435.81 78,330.06 80,301.10 23EX 65,761.43 67,399.70 69,089.15 70,804.23 72,570.49 74,387.97 76,256.62 78,150.88 80,121.92 82,118.56 84,166.42 24 EX 68,935.59 70,650.64 72,416.91 74,234.37 76,077.43 77,997.28 79,942.73 81,939.40 83,987.24 86,086.27 88,236.52 25 EX 72,382.37 74,183.17 76,037.76 77,946.09 79,881.30 81,897.14 83,939.87 86,036.37 88,186.60 90,390.58 92,648.35 26 EX 75,770.27 77,664.52 79,609.97 81,581.01 83,628.85 85,727.89 87,852.53 90,053.97 92,306.61 94,610.44 96,991.06 27 EX 79,558.78 81,529.81 83,577.66 85,676.70 87,801.34 90,002.77 92,255.41 94,559.22 96,914.26 99,346.10 101,829.09 28 EX 83,536.68 85,625.10 87,765.73 89,959.87 92,208.87 94,514.08 96,876.94 99,298.85 101,781.32 104,325.85 106,934.00 29 EX 87,371.29 89,557.37 91,779.30 94,072.87 96,438.12 98,839.23 101,312.00 103,820.61 106,436.73 109,088.68 111,812.32 31 EX 96,069.52 98,475.74 100,933.15 103,441.77 106,052.75 108,689.36 111,402.76 114,192.94 117,059.92 119,978.11 122,973.07 32 EX 100,933.13 103,441.77 106,052.75 108,689.36 111,402.76 114,192.94 117,059.92 119,978.11 122,973.07 126,047.41 129198.61 33 EX 105,979.79 108,613.87 111,355.40 114,123.83 116,972.90 119,902.60 122,912.93 125,977.01 129,121.73 132,349.78 135658.53 34 EX 110,979.11 113,747.54 116,596.61 119,477.88 122,563.50 125,546.97 128,691.70 131,917.04 135,223.02 138,582.78 142050.04 35 EX 116,528.07 119,434.92 122,426.44 1 125,451.77 1 128,691.68 131,824.32 135,126.29 138,512.89 141,984.17 1 145,511.92 149152.54 Pay Ranges and Classification Titles Range Title 15 EX Deputy City Clerk 18 EX Staff Accountant General Inspector 20 EX Golf Professional Purchasing Agent Recreation Supervisor Associate Planner 9-1-1 Coordinator 22 EX Garage Superintendent Junior Systems Adminstrator PSB Junior Systems Administrator Transit Operations Supervisor 23 EX GIs Analyst Project Manager I Pay Ranges and Classification Titles Range Title Administrative Services Manager Benefits & Risk Manager 24 EX Code Compliance Supervisor Grants & Programming Coordinator Human Resource Manager Park Superintendent Assistant Finance Director IT Manager 26 EX Project Manager II Senior Systems Administrator Transit Manager 27 EX Water Superintendent 29 EX Director of Parks and Recreation City Engineer 31 EX Director of Community Development Director of Finance & Information Systems 32 EX City Attorney 35 EX Director of Public Works City of Galesburg 2024 Classification Salary Schedule Page 5 Back to Agenda 1/1/2024 Temporary, Seasonal and Part -Time Hourly Employees Range Step A Step B Step C Step D Step E Step F 1 TT 12.00 n/a n/a n/a n/a n/a 1 T 14.00 n/a n/a n/a n/a n/a 3 T 14.00 14.50 15.00 15.50 n/a n/a 4 T 15.00 15.50 16.00 16.50 17.00 n/a 5 T 16.00 16.50 17.00 17.50 18.00 18.50 6 T 17.50 18.00 18.50 19.00 19.50 20.00 7 T 18.50 19.00 19.50 20.00 20.50 21.00 Pay Ranges and Classification Titles Range Title Range Title Building Attendant Administrative Assistant 1 TT Clerk Building Services Worker Teen Data Entry Clerk Campground Attendant Range Maintenance Worker Community Sery Officer School Crossing Guard Equipment Operator ETSB Assistant Concessions Maintenance Worker Food Manager Recreation Attendant Head Lifeguard/WSI 3 T Scorekeepers 5 T Project Specialist Summer Camp Counselor Public Safety Data Entry Clerk Tennis Instructor Recreation Specialist Water Plant Maintenance Special Projects Coordinator Specialist Instructor Account Clerk Building Attendant Transit Building Services Worker Clerk Transit Dispatcher Crew Supervisor Water Collection Clerk Custodian Water Safety Instructor 4T Data Entry Clerk Engineering Aide 6 T Handivan Driver Recreation Coordinator Equipment Operator 7 T Bus Driver Golf Starter/Marshall Head Crossing Guard Lifeguard/Swim Instructor School Crossing Guard Wading Pool Maintenance Other Positions Title Annual Salary Board of Fire & Police Chairman $660.00 Board of Fire & Police Commissioners $300.00 College Intern Weekly Stipend $100.00 Back to Agenda CITY OF GALESBURG DATE: December 2023 POSITION TITLE: Grants & Programming Coordinator DEPARTMENT: Administration REPORTS TO: Administrative Services Manager SALARY RANGE: 24 EX GENERAL DESCRIPTION Under the direction of the Administrative Services Manager, plan, manage, direct, and generally oversee the City's various grants as both the grantor of funds and as the grant recipient/grantee. The position operates from within the Administration Department. An incumbent in this classification provides a variety of technical and administrative tasks related to grant management including but not limited to the research of grant resources, grant writing and grant writing assistance, technical reviews, eligibility and verification of appropriate reporting requirements. Typical duties include applying for and assisting with the administration of state, federal and other grant resources while maintaining necessary coordination of all grants and the availability and assistance with related community programs. Provides professional, effective, and efficient public service assistance regarding the City of Galesburg operations, programs, plans, and objectives. ESSENTIAL FUNCTIONS Completes and/or assists with the research, preparation and submission of applications for federal, state and all other grant funding for all City Departments. Assists with coordinating all active City grants as grantor and grantee. Ensures proper reporting requirements have been met, recorded and properly maintained. Maintains and provides an informational database for all active and closed grants. Effectively communicates the availability of all grants and related programs internally and externally. Interprets all Federal, State, and local laws, regulations, and guidelines regarding grant availability and application. Ensures that the City is in full compliance with those regulations. Prepares, develops, and evaluates technical studies, reports, and analyses related to the various grant programs administered for and by the city including monitoring reports for established programs as needed for grant compliance. Implements recommendations upon direction from the Administrative Services Manager. Develops and fosters a working relationship within all city departments and between the public and city administration. Presents, explains, and comments on the City's, in general, and the City's Administration Department, specifically, all programs, plans, and objectives to individuals and various groups as directed by the Administrative Services Manager. Back to Agenda Prepares and periodically updates information pamphlets, reports, and studies related to grant availabilities and other programs/activities offered by the City. Staff the administration front desk, and professionally represent the City, while providing clerical and administrative support. Screens visitors and phone calls for the City Manager, Mayor, and City Attorney; resolves problems and/or makes proper referrals to other City officials as required; composes correspondence, letters, and memoranda; maintains confidentiality on matters relating to City matters; and schedules appointments for the City Manager and Mayor. Schedules City Hall's public meeting spaces and assists outside parties with locating meeting rooms and preparing and setting up technology in conference rooms. Processes incoming mail for Administration offices. Requisition of office supplies as needed. Assists with maintenance of the City Manager and legal division filing system. Tracks and maintains records as requested. Leads or participates on internal committees as directed. Assists and contributes to all functions of the administration department and legal division, as needed and directed by the Administrative Services Manager. Operates a computer, printer, calculator, copier, facsimile machine, scanner, telephone, postage machine, and similar office equipment typically necessary to complete the essential functions, to include the use of word processing, spreadsheet, database, and other computer system software. MINIMUM REQUIREMENTS OF THE POSITION A bachelor's degree in public administration or a closely related field; three years of experience in the creation, implementation, and monitoring of grant administration; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Possession of or ability to obtain a valid Illinois Driver's license. PHYSICAL DEMANDS This position is considered to be light work. Incumbents are usually seated but are also required.to walk, stand, bend, stoop, reach, handle and finger for extended periods of time. May exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. Physical demands are more than those of sedentary work and light work usually requires walking or standing to a significant degree. Environmental conditions are typical to those found in a conventional office setting, with occasional periods spent out of doors exposed to weather conditions. Must be able to talk and hear. ADDITIONAL FUNCTIONS Serves on committees, maintains membership in professional associations, attendings meetings, answers main administration office telephone, and performs all other duties as directed. This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Back to Agenda 23-4123 COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Consider moving forward with the demolition process on the property located at 239 S Cherry St. (Former Hospital) SUMMARY RECOMMENDATION: The Interim City Manager, Director of Community Development, and Code Compliance Supervisor recommend the City Council authorize the demolition proceedings for the property. BACKGROUND: After an inspection of the property the Building Inspector sent the required fifteen -day notification to the listed owner of the property requesting compliance. No contact has been made. This property has seen a significant increase in criminal activity over the last year. Large sections of copper pipe have been removed by trespassers, and GPD have responded to 33 calls to the property and have made multiple arrests. There have been four Administrative Adjudication cases in the prior six months for property maintenance and board -up orders that have resulted in $5,750 in unpaid fines and fees. The City is spending around $500 to $1000 every two weeks in board up fees to try to secure the property. The City's Board up contractor has welded multiple metal doors shut to try and curtail some of the issues. There has been no water service to the property since August of 2014. There are several upper story openings that allow weather infiltration, the building has five feet of standing water in the basement due to nonfunctioning sump pumps, large pieces of limestone fagade are coming loose and falling off. The request before Council tonight is to approve moving forward with the demolition process. If approved, the following steps need to be taken: • A title search will be conducted and if it is found that there are any other parties with ownership interest, staff will send additional notices. • If there are no responses, the City Legal Departmentwill pursue all necessary steps to obtain an order for demolition. • Once an order is received, staff will order an asbestos inspection on the property. • Staff will request utilities to be terminated at the property • Staff will contract with a design firm to draft demolition specs and put the property out for bid. • Bids will be taken to City Council for approval. • The selected demolition contractor schedules the demolition. • Once the demolition is complete the City will lien the property and foreclose on the lien. Created by: EH Page 1 of 2 Back to Agenda BUDGET IMPACT: The demolition cost are estimated to be: 239 S. Cherry- $750,000 to $1,000,000 SUPPORTING DOCUMENTS: 1. Fifteen -day notices and photos Created by: EH Page 2 of 2 11/28/23, 1:54 PM iworq.net/iworq/O_Pages/popupEditLetterPrint.php?sid=6PR4NOG3T9SNXTZFT7PTVPYXRB400&id=4733697&k= Back to Agenda Demolition Notice 11 /09/2023 KXZ PROPERTIES LLC 899 N 1260 E PROVO UT 84604, UT 84604 Re: 239 S CHERRY ST, GALESBURG IL 61401, PIN #: 9915233013 Legal Description: LOTS 3 & 4 LOTS 1,2,3,4, 5 & 9 IN SUB OF LOTS 1,2,& 5 THRU 8 BLK 40 Dear Property Owner: This is to advise you that the building and accessory building owned by you, or in which you claim interest, located at 239 S CHERRY ST in the City of Galesburg, Knox County, Illinois, is in dangerous and unsafe conditions by reason of the State of Illinois Municipal Code for unsafe properties (65 ILCS 5/Art. 11 Div. 31) You are further notified that you have fifteen days from the date of this letter to contact this department or repair and/or replace the areas listed below: Please repair or replace the following items: 1. Openings through windows and into basement area from ground level 2. Many broken windows through out the structure allowing for weather infiltration. 3concrete/limestone fagade pieces coming loose and falling off. Basement full of standing water, several feet deep. Surrounding accessory buildings have been boarded up on several occasions due being open and dangerous. The list is based upon a visual inspection was performed on 11/09/2023. This property will be re -inspected on 11/24/2023. This notice is given pursuant to the applicable statutes of the State of Illinois. If you do not properly repair or replace the listed items or contact this office within the fifteen day time period, the City will proceed with demolition action against the property. If you have any other questions or need additional information, please contact me at 309-345-3617. Sincerely, Inspections Division City of Galesburg, II. https://www.iworq.net/iworq/O_Pages/popupEditLetterPrint.php?sid=6PR4NOG3T9SNXTZFT7PTVPYXRB400&id=4733697&k=7821 &letterlinkid=1998... 1 /1 ~mow .rim YYIY ` Y.pR. YYYYb -Y1 ` Yi: w n �r .J- Back to Agenda COUNCIL LETTER CITY OF GALESBURG DECEMBER 4, 2023 AGENDA ITEM: Recommendation from Community Center Task Force SUMMARY RECOMMENDATION: The recommendation provided by the Community Center Task Force is provided for City Council review and to be placed on file with the City Clerk's office. BACKGROUND: At the July 17, 2023 City Council meeting, the City Council appointed community members to serve on a Community Center Task Force to provide a recommendation to City Council regarding a community center. Attached is the recommendation provided by the Community Center Task Force. BUDGET IMPACT: Receive item only. SUPPORTING DOCUMENTS: 1. Community Center Task Force Proposal Back to Agenda COMMUNITY CENTER(S) PROPOSAL For Community Task Force and City Council Overview The City of Galesburg City Council commissioned a Task Force to make recommendations to the City Council to add value to the lives of the residents of Galesburg. The charge of the Task Force was to see ways that a Community Center(s) could meet multiple objectives and build a stronger foundation of community. The Objective The City Council gave the Task Force specific parameters and outcomes that should be considered in Community Center(s). • Need #1: Serve youth, teens and seniors • Need #2: Consider transportation and location • Need #3: Consider on -going costs • Need #4: Not duplicating services that the city already provides and other entities are providing • Need #5: Use a 2.5-million-dollar budget The Opportunity The Task Force has an opportunity to improve the lives of many individual outcomes and strengthen the foundation of life in the community for generations to come. • Goal #1: Create opportunities for youth (birth to 11-years-old) to thrive in a safe environment free of obstacles that would limit their potential growth. • Goal #2: Develop opportunities for teens (12-17-years-old) to build skills and develop the character traits that ensure their future success and in return the City of Galesburg grows and thrives. • Goal #3: Support the aging population (55-years-old and up) to ensure that they are exposed to environments that are welcoming, beneficial and give the promotion of a healthy lifestyle. Solution The recommendations made are in effort to meet stated objectives and to bring compromise through grants and allocations with a mix of partnerships with private and public entities. It has become clear through observation and data that many people describe programming when they speak of Community Center(s) thus, a focus on spurring programming is an important aspect of recommendations. It is important to take into consideration that in the spring of 2024 Galesburg will have a state of the art, 20 plus million -dollar library (68,000 square foot) with 500 capacity meeting space. 1 Back to Agenda • Recommendation #1: Allocate $1,500,000 for the purchase and upgrade of the old library (also consider forgiving money owed to city for HVAC in part of overall allocation of approximately $350-$400K) now becoming the Galesburg Community Center. Some of these funds will be used to develop kitchen areas, showers, laundry area and partition areas for multipurpose spaces. The City of Galesburg will be responsible for scheduling, opening and closing, rentals, cleaning, securing and maintaining facility. The Galesburg Community Center will provide a centrally located space for people to gather, hold meetings and programs. On -going City of Galesburg annual budget without staffing/programming estimated $250,000 a year. • Recommendation #2: Grant/Allocate $800,000 to the Knox County YMCA to assist in the building of an indoor playground and child watch space to serve youth (birth to 11-years-old) to enhance opportunities for free play especially during the colder months of the year. In addition to indoor playground space the current child watch will be totally renovated and fitted with equipment to attract teens called the Teen Center (12-17-years-old). This space will have a lounge (hangout areas) space and homework help area (STEM Lab). The Teen Center will be programmed to attract and influence teen participants with character development programs and ensure all of their needs are identified and met. This space will double as a senior lounge in the mornings. The Teen Center will need a Youth Development Director that will be a partnership of the Knox County YMCA and the City of Galesburg. The Youth Development Director will be an employee of the Knox County YMCA and managed by the Knox County YMCA. This employee will be responsible for managing and programming the Teen Center which includes and not limited to: facilitate feeding participants (through already established United Way & USDA partnership), managing space, homework help, mentoring, recruiting, field trips, safety, guest speakers and countless other duties associated with teen mentoring at the Teen Center. An advisory board shall be established to ensure that expected outcomes are achieved. The Teen Center will run a program at no cost to participants. The City of Galesburg will be responsible annually for the cost of the salary, benefits and taxes directly associated with paying this staff member. All other costs associated with this program will be the responsibility of the YMCA including any oversight. On -going City of Galesburg reimbursement of $75,000 annually. • Recommendation #3: Allocate in general $200,000 to be used for future needs for transportation and marketing/communication of transportation options through targeted transportation. Many services that are being requested are available in Galesburg. There should be very specific routes chosen to meet the most applicable services that target the demographics and entities this proposal identifies. An example of targeted transportation would be if a program at a Community Center(s) ran from 3pm to 6pm the shuttle would pick up at 6pm and make four specific trips or stops to drop participants off at designated drop-off sites. 2 Back to Agenda Rationale The Community Task Force members did extensive research with interviews, HS/JR school surveys, review of surveys in general and many observational hours and tours of current facilities. The recommendations made are well aligned with stated objectives and goals to serve the greatest number of citizens possible within the resources available. Expected Results Taking the strategy of developing and improving multiple Community Centers, the City of Galesburg citizens will gain value in opportunities to grow, the citizens will see city government functioning in a cohesive manner. Each organization(s) granted funds will be responsible for reporting and if applicable providing audited materials following General Accounting Practices. Conclusion The Community Task was given a very tough assignment by the City Council to build a stronger foundation of community. The task of serving youth, teens, middle age group and seniors can be accomplished with this proposal. Additional Future Consideration 1. The topic of licensed daycare (birth to five) was discussed and researched extensively throughout this process. It is concluded that this is a major issue facing the Galesburg Community. This Task Force does not currently have the tools to solve the licensed daycare issue in this session. However, it is believed that the City of Galesburg can be a major facilitator of solving this issue. It is recommended that the City Galesburg partner with the current licensed daycare providers to physically grow the capacity at these providers. This can be done through financial support ($2M capital grants using ARPA Fund and the federal contribution from Durbin's office) and the city's ability to write, facilitate and identify capital grants. 2. Consider granting opportunities to entities located in Galesburg that are providing entertainment and programming for children. There are entities that serve food, teach skill sets and others that could apply for grants. No ongoing annual City of Galesburg costs as these identified entity or entities will be responsible for being experts in managing their not -for -profits and/or businesses. 3. Utilizing Churchill's six acres of land for urban farming, education and greenhouses to sustain many of the City of Galesburg's programs. 4. The community's adults (18-years-old to 55-years-old) should be considered in the use and designs to promote interactions between all age groups of the Galesburg Community Center and Knox County YMCA spaces. 5. Cedar Creek could be an alternative place for the Community Center. 3 Back to Agenda Galesburg Public Library s bi "rr! M; N7�1 isIF fIflllll III f4 �' f�� ill Vl II I�I �II i 4 Back to Agenda PlayZone I . Vr Olow- 4 111111111A*A Back to Agenda YMCA Teen Lounge Back to Agenda TOWN OF THE CITY OF GALESBURG Date: December 4, 2023 Agenda Number: 23-9025 TOWN FUND $608.43 GENERAL ASSISTANCE FUND $5,335.49 IMRF FUND SOCIAL SECURITY/MEDICARE FUND $4,728.14 LIABILITY FUND AUDIT FUND TOTAL $10,672.06 Back to Agenda 11:37 AM 11/27123 Type Date Num Expense Williams Bill 11/20/2023 11202023 Total Expense Williams HumbleFax Bill 11/04/2023 FMMWV-0001 Total HumbleFax Lance Petty_La ndscapin g/S now Bill 11 /26/2023 1164 Total Lance Petty_LandscapinglSnow OSI Bill 11 /15/2023 1153639-0 Total OSI Summit Hosting Bill 11/21/2023 9145621 Total Summit Hosting TOTAL TOWN of the City of Galesburg - TOWN TOWN Payment Due Report November 14 - November 27, 2023 Name Memo Expense Williams 11/13/23 - 11/14/23 Conference Springfield HumbleFax FMMWV-0001 1 MONTH SUBSCRIPTION 1114123 Lance Petty_Landscapingl... 1164 snow removal and salting OSI 10121 Summit Hosting 11/21/23 - 12/21/23 QB Hosting Amount 291.83 291.88 20-00 20.00 50.00 50.00 174.66 174.66 71.89 71.89 608.43 Township Reporting (Unpaid Bills Detail) Page 1 Back to Agenda 12:08 PM TOWN OF THE CITY OF GALESBURG - GA 11/27/23 General Assistance Payment Due Report November 14 - November 27, 2023 Type Name Nov 14 - 27, 23 Bill Purple Hangar Bill Purple Hangar Bill Shoe Sensation Bill Shoe Sensation Nov 14 - 27, 23 Num Date Memo Amount G16320 11/14/2023 G16320 Clothing Assist 30.00 G16483 11/14/2023 G16483 Clothing Assist 25.00 7416231114-G16328 11/14/2023 G16328 Clothing Assist 80.99 7416231114-G16266 11/14/2023 G16266 Clothing Assist 74.22 210.21 Township Reporting for Trustees Page 1 Back to Agenda 12:06 PM TOWN OF THE CITY OF GALESBURG - GA 11127/23 General Assistance Advance Payment Report Cash Basis November 14 to November 27, 2023 Date Num Name Income Expense 602 - Gen Assistance - Rent 11/21/2023 24740 LL KCHA 11/21/2023 24743 LL Galesburg Commercial, ., 11/21/2023 24744 LL Sun Garden Place, LLC 11/21/2023 24745 LL Sun Garden Place, LLC 11/21/2023 24747 Oakbrook Corp Laundry/Ma.. 11/27/2023 24757 LL Finzel, Paul 11/27/2023 24758 LL Mackey, Laurie Total 602 - Gen Assistance - Rent 603 - Gen Assistance - Utilities 11/15/2023 24731 AMEREN PLEDGE Total 603 - Gen Assistance - Utilities 612 • Gen Assistance - MisclLndrylTra 11/2112023 24739 IL Secretrary of State 11121l2023 24741 LL KCHA Laundry 11/21/2023 24748 Bridgeway Inc 11/27/2023 24754 Oakbrook Corp Laundry/Ma.. Total 612 - Gen Assistance - MisclLndrylTra 613 - Emergency Assistance -Rent 11 /15/2023 24729 LL KCHA 11/15/2023 24730 LL D & Dee Properties 11/17/2023 24738 LL Prairieland Apartments {.. 1112l/2023 24742 LL Sandburg Lake Estates 11/21/2023 24746 LL Galesburg Towers Total 613 - Emergency Assistance - Rent 614 - Emergency Assistance - Utility 11/27/2023 24755 City WATER Galesburg 11/27/2023 24756 AMEREN PLEDGE Total 614 - Emergency Assistance - Utility Total Expense Net Income Memo G16478 Shelter Assist L G16469 Shelter Assist . G16467 Shelter Assist F G16466 ShelterAssisti. G16460 Shelter Assist N G16492 Shelter Assist for: G16491 Shelter Assist for I. 8279030042 G16461 Utility Assist' G16482 Other Assist I. G16481 LaundryAssist[ G16470 Other Assist J, G16490 Laundry Assist wi E16457 Shelter Assist Knowledge V E16452 Emer Shelter E16463 Emerg Shelter . G16473 Shelter Assist E16464 Shelter Assist Acct# 064370-000 Emerg Utility Acct# 4085356052 Lashaunte Paid Amount 63.00 200.00 260.00 340.00 50.00 250.00 340.00 1,503.00 340.00 340.00 30.00 10.00 120.00 10.00 170.00 624.98 500.00 508.30 340.00 139.00 2,112.28 658.30 341.70 1,000.00 5,125.28 -5,125-28 Twnship Reporting for Trustees (Paid Out Report) Page i Back to Agenda 11:44 AM 11127/23 Accrual Basis Type Date 108 • Cash - C81 F&M SSMC FUND Transfer 11/20/2023 Transfer 11/20/2023 Transfer 11/23/2023 Totaf 108 - Cash - CBI F&M SSMC FUND TOTAL SSMC FUND SSMC Transactions November 14 - November 27, 2023 Name Memo Split Amount Funds Transfer 128 IL Funds - SSMC FUND 2,400.00 Funds Transfer 128 IL Funds - SSMC FUND 5,000.00 Funds Transfer 106 Cash - CBI F&M TOWN FUND-2,671.86 4,728.14 4,728.14 GL Account QuickReport Page 1 Back to Agenda 23-9026 ORDINANCE NO. An ordinance appropriating for all town purposes for Township, Knox County, Illinois, for the fiscal year beginning January 1, 2024, and ending December 31, 2024. BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township, Knox County, Illinois. SECTION 1: That the amounts hereinafter set forth, or so much thereof as may be authorized by law, and as may be needed or deemed necessary to defray all expenses and liabilities of the Town of the City of Galesburg Township, be and the same are hereby appropriated for the town purposes of the Town of the City of Galesburg Township, Knox County, Illinois, as hereinafter specified for the fiscal year beginning January 1, 2024, and ending December 31, 2024. SECTION 2: That the following budget containing an estimate of revenues and expenditures is hereby adopted for the following funds, Town Fund General Assistance Fund IMRF Fund Social Security & Medicare Fund Liability Fund Audit Fund 1. General Town Fund Beginning Balance 1 / 1 / 2024 Revenues Property Tax Replacement Tax Interest Income Total Revenues Total Funds Available Expenditures Administration Assessor Total Expenditures Ending Balance 12 / 31 / 2024 1.11 Administration Personnel >.70,000.00 ?01,437.00 ;40,411.00 $284,400.00 $243,800.00 $702,496.78 $511,848.00 $1,214,344.78 $528,200.00 $686,144.78 Back to Agenda Salaries $115,600.00 Group Insurance $90,000.00 Total $205,600.00 Contractual Services Legal & Professional Service $6,600.00 Travel Expenses - Other $2,000.00 Total $8,600.00 Commodities Office Supplies/Postage/Publications $3,500.00 Operating Supplies Total $3,500.00 Other Expenditures Building - Maintenance $20,000.00 Town Hall $20,000.00 Miscellaneous Expense $1,000.00 Contingencies $10,000.00 Capital Outlay - Equipment $10,000.00 Maintenance Agreement $4,000.00 Bonds $1,000.00 Bank Service Fees $700.00 Total $66,700.00 Total Administration $284,400.00 1-12 Assessor Personnel Salaries $195,000.00 Total $195,000.00 Contractual Services Maintenance Agreements $4,000.00 Maintenance Service - Vehicle $3,500.00 Travel & Training - Assessor $4,000.00 Travel & Training - Office $6,000.00 Legal & Professional $10,000.00 Total $27,500.00 Commodities Back to Agenda Office Supplies 8s Postage $6,000.00 Total $6,000.00 Capital Outlay Equipment $10,000.00 Total $10,000.00 Other Expenditures Miscellaneous Expense $1,000.00 Contingencies $4,000.00 Other Post Employment Benefits $300.00 Total $5,300.00 Total Assessor $243,800.00 Total Town Fund $528,200.00 11 Audit Fund Beginning Balance 1 / 1 / 2024 $53,132.82 Revenues: Property Tax $22,000.00 Interest Income $1,666.00 Total Revenues $23,666.00 Total Funds Available $76,798.82 Contractual Services Accounting Service $19,000.00 Office Supplies $0.00 Total Expenditures $19,000.00 Ending Balance 12/31/2024 $57,798.82 12 Liability Fund Beginning Balance 1 / 1 / 2024 $22,148.69 Revenues: Property Tax $8,000.00 Interest Income $660.00 Total Revenues $8,660.00 Total Funds Available $30,808.69 Back to Agenda Expenditures Insurance $7,500.00 Worker's Compensation $1,400.00 Unemployment Taxes $1,800.00 Office Supplies $0.00 Contractual Services Liability Insurance General Insurance Risk Management Total Expenditures $10,700.00 Ending Balance 12 / 31 / 2024 $20,108.69 Illinois Municipal Retirement Fund Beginning Balance 1/1/2024 $89,373.71 Revenues Property Tax $34,000.00 Replacement Tax Interest Income $3,000.00 Total Revenues: $37,000.00 Total Funds Available $126,373.71 Expenditures Personnel Retirement Contribution $34,000.00 Office Supplies Total Expenditures $34,000.00 Ending Balance 12/31/2024 $92,373.71 Social Security/Medicare Fund Beginning Balance 1 / 1 / 2024 $91,233.60 Revenues Property Tax $34,000.00 Replacement Tax Interest Income $3,000.00 Total Revenues $37,000.00 Back to Agenda Total Funds Available $128,233.60 Expenditures Personnel Social Security/Medicare $34,000.00 Office Supplies $0.00 Total Expenditures $34,000.00 Ending Balance 12/31/2024 $94,233.60 General Assistance Fund Beginning Balance 1 / 1 / 2024 $597,180.27 Revenues Property Tax $163,000.00 Interest Income $25,352.00 Other Townships $21,000.00 Total Revenues $209,352.00 Total Funds Available $806,532.27 Expenditures 15.11 Administration $158,188.00 15.31 Home Relief $282,000.00 Total Expenditures $440,188.00 Ending Balance 12/31/2024 $366,344.27 15.11 Administration Personnel Salaries $140X0.00 Health Insurance Total Expenditures $140,000.00 Contractual Services Legal & Bonds $200.00 Training & Travel - Office Staff $1,000.00 Total Expenditures $1,200.00 Commodities Maintenance Supplies - Equipment $0.00 Back to Agenda Maintenance Agreements $2,500.00 Office Supplies 8s Service $5,000.00 Total Expenditures Capital Outlay Equipment $10,000.00 Total Expenditures Other Expenditures Miscellaneous Expense $1,000.00 Contingencies $5,000.00 Bank & Service Fees $300.00 Other Post Employment Benefits $100.00 Total Expenditures Total Administration 15.31 Home Assistance Contractual Services Medical and Dental Services $10,000.00 Shelter $55,000.00 Utilities $27,500.00 Funeral & Burial Service $4,000.00 Ambulance $1,500.00 Total Expenditures Commodities Food $30,000.00 Personal/Household Needs/Clothing $30,000.00 Transients $1,000.00 Client Misc./Transportation/Laundry $5,000.00 Total Expenditures Other Expenditures Hygiene Pantry/Bus Program & Passes $14,000.00 Emergency Assistance - Misc. $4,000.00 Emergency Assistance - Rent $50,000.00 Emergency Assistance - Utilities $50,000.00 $7,500.00 $10,000.00 $6,400.00 $165,100.00 $98,000.00 $66,000.00 $118,000.00 Back to Agenda Total Home Relief Total General Assistance $282,000.00 $447,100.00 Section 3: That the amount appropriated for town purposed for the fiscal year beginning January 1, 2024, and ending December 31, 2024, by fund shall be as follows: General Town Fund $528,200 Audit Fund $19,000 Liability Fund $10,700 Social Security/Medicare Fund $34,000 Illinois Municipal Retirement Fund (IMRF) $34,000 General Assistance Fund $440,188 Total Appropriations $1,066,088.00 Approved this day of December 2023 by a roll call vote as follows: Roll Call # Ayes: Nays: Absent: Abstain: Kimberly A. Thierry, Township Supervisor ATTEST: Peter D. Schwartzman, Trustee Kelli R. Bennewitz, Township Clerk Back to Agenda 23-9027 ORDINANCE NO. An ordinance levying taxes for all town purposes for the Town of the City of Galesburg, Knox County, Illinois, for the tax year 2023, collectable in 2024. BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township, Knox County, Illinois. SECTION 1: That the sum of Five Hundred Thirty One Thousand Dollars ($531,000) are hereby levied upon all property subject to taxation within the Townships that property is assessed and equalized, in order to meet and defray all necessary expenses and liabilities of the Township as required by statute or voted by the people in accordance with the law, for such purposes as: Town Fund General Assistance Fund IMRF Fund Social Security & Medicare Fund Liability Fund Audit Fund SECTION 2: That levied for each object and purpose shall be as follows: GENERAL TOWN FUND ADMINISTRATION ASSESSOR AUDIT FUND Amount Levied Personnel $117,224 Contractual Services $5,000 Commodities $3,500 Other Expenditures $4,638 Capital Outlay $4,638 TOTAL ADMINISTRATION: $135,000 Personnel $85,500 Contractual Services $28,200 Commodities $6,500 Capital Outlay $10,000 Other Expenditures $4,800 TOTAL ASSESSOR: $135,000 TOTAL GENERAL TOWN FUND: $270,000 Contractual Services $22,000 Back to Agenda TOTAL AUDIT FUND: INSURANCE FUND Personnel $7,000 Contractual Services $1,000 TOTAL INSURANCE FUND: ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) Personnel $34,0000 TOTAL IMRF FUND: SOCIAL SECURITY FUND Personnel $34,000 TOTAL SOCIAL SECURITY FUND: GENERAL ASSISTANCE FUND ADMINISTRATION Personnel $79,000 Contractual Services $2,000 Commodities $2,000 Other Expenditures TOTAL ADMINISTRATION: HOME RELIEF Contractual Services $29,000 Commodities $28,000 Other Expenditures $23,000 TOTAL HOME RELIEF: TOTAL GENERAL ASSISTANCE FUND: TAX LEVY SUMMARY General Corporate Tax $270,000 Audit Tax $22,000 Insurance Tax $8,000 $22,000 $34,000 $34,000 $83,000 $80,000 $163,000 Back to Agenda Illinois Municipal Retirement Tax $34,000 Social Security Tax $34,000 Public Assistance Tax $163,000 TOTAL TAXES LEVIED: $531,000 SECTION 3: That the Town Clerk shall make and file with the County Clerk of Knox County, on or before the last Tuesday of December, a duly certified copy of this ordinance. SECTION 4: That if any section, subdivision, or sentence of this ordinance shall for any reason be held invalid or unconstitutional, such finding shall not affect the validity of the remaining portion of this ordinance. SECTION 5: That this ordinance shall be in full force and effect after its adoption, as provided by law. Approved this day of December 2023 by a roll call vote as follows: Roll Call # Ayes: Nays: Absent: Abstain: Kimberly A. Thierry, Township Supervisor r_1aI*19 Peter D. Schwartzman, Trustee Kelli R. Bennewitz, Township Clerk