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Home My WebLink About03042024 City Council Packet_155 W. TOMPKINS STREET GALESBURG, IL 61401 WWW.CI.GALESBURG.IL.US City Council Agenda March 4, 2024 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers March 4, 2024 Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7. 6:00 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from February 19, 2024 Approve Executive Session Minutes from November 6, 2023 Public Comment Consent Agenda #2024-04 24-2005 Resolution Authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications and acceptance of Special Warranty 5333(b) and Certificates and Assurances 24-3004 Bid Purchase of a utility tractor 24-4013 Approve Microsoft server licensing and software assurance three-year contract with Connection 24-4014 Approve Consultant engineering services for material testing for asphalt and concrete for 2024 24-4015 Approve Agreement with NIU Center for Governmental Studies for strategic planning services 24-5003 Receive 2023 Fire & Police Commission Annual Report 24-8003 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 24-1001 Ordinance Authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2024 through Jun 30, 2025 (First Reading) Bids, Petitions and Communications 24-3005 Bid Purchase of seven snowplows 24-3006 Bid Annual supply of phosphate inhibitor 24-3007 Bid Spring brush clean-up City Manager’s Report Miscellaneous Business (Agreements, Approvals, Etc.) 24-4016 Approve Lease amendment with Community Solar Group for the airport solar farm 24-4017 Approve Urban Ag Grant for Lipanda Foundation 24-4018 Approve Service contract between the City of Galesburg Transit and Knox College Town Business 24-9003 Bills Closing Comments Adjournment CITY MANAGER’S OFFICE Operating Under Council – Manager Government Since 1957 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 3 CITY COUNCIL MEETING City Manager’s Report March 4, 2024 CONSENT AGENDA #2024-04 Item 24-2005 Authorizing Transit Grant Applications Staff recommend approval of a resolution authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2024, through June 30, 2025, and a resolution authorizing the acceptance of Special Warranty 5333(b) and Certificates and Assurances. Item 24-3004 Purchase of Utility Tractor Staff recommend approval of the low and best bid submitted by Birkey’s Farm Store in the amount of $50,176.00 with trade for the purchase of a new Case IH Farmall 105A tractor to be utilized by the airport division. The airport division currently utilizes a utility tractor as part of their daily operations to mow and maintain the grounds while pulling a large batwing mower. The unit has served the division well but is beyond its useful life and is in need of replacement. Four bids were received, with Birkey’s submitting the low and best bid. Item 24-4013 Microsoft Server Licensing and Software Staff recommend approval of a three-year renewal agreement with Connection in the amount of $44,020.17 ($14,673.39/yr.) for ongoing Microsoft licensing and software assurance. Four quotes were received, with Connection providing the low and best quote. Item 24-4014 Consultant Engineering Services for Material Testing Staff recommend approval of Bruner Cooper & Zuck Inc. and Geotechnics for consultant engineering services for material testing for asphalt and concrete for calendar year 2024. Material testing and inspection are a required aspect of the inspection of public works projects. While City forces do some of the testing, the city does not have the required testing equipment or training to perform the tasks for which quotes were provided. As all quotes were very close in pricing, it is recommended to award this work to both firms and use whichever firm is available to perform the testing on the various projects when needed and the lowest cost firm available will be used. Item 24-4015 Agreement with NIU Center for Governmental Studies Staff recommend approval of an agreement with NIU Center for Governmental Studies for strategic planning services. The project will include outreach through interviews and focus groups, data analysis and summarization, and leadership workshop facilitation. It is anticipated the project will begin in April, with the leadership workshop taking place during July, and the ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 3 resulting final report prepared by September. The estimated project cost is $19,900.00 - 22,500.00 and includes all professional/analytical fees and project expenses, including mileage and travel, for all phases of the project. The result of the process will be a thorough discussion of policy and views of the city's most critical goals, objectives, and organizational plans for both the short and long term. Item 24-5003 Fire & Police Commission Annual Report The 2023 Fire & Police Commission Annual Report is provided to be received and placed on file with the City Clerk’s office. Item 24-8003 Bills Bills and advanced checks are submitted for approval. All purchases are made in accordance with purchasing policies, with purchases over $25,000.00 utilizing the competitive bid process and approved individually by the City Council. ORDINANCES AND RESOLUTIONS Item 24-1000 Transit Grant Applications (First Reading) Staff recommend authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2024, through June 30, 2025, to provide public transportation. The estimated funding amount to be received from the Section 5311 Transit Operating Assistance Program for the upcoming fiscal year is $351,507.00 Through the Downstate Operating Assistance Program (DOAP) Grant, the State of Illinois reimburses the transit system for up to 65 percent of the total operating expenses. For the SFY25 budget, it is estimated that the city will be reimbursed approximately $1,977,040.00 through DOAP. BIDS, PETITIONS AND COMMUNICATIONS Item 24-3005 Purchase of Seven Snowplows Staff recommend approval of the bid from Monroe Truck Equipment, in the amount of $60,266.00 for the purchase of seven snowplows. The street, park, forestry and airport divisions purchased seven pickup trucks in 2023 as part of the scheduled replacements in the vehicle replacement program. The sale included the old snowplow with the trade-in of each unit. The new pickup trucks have now been delivered and require snowplows to be properly put in service as these trucks are instrumental in clearing snow during the winter season. Three bids were received in response to this request, with the low and best bid was submitted by Monroe Truck Equipment. The snowplows are currently in stock and will be delivered by Monroe Truck Equipment to Central Garage for city staff to install onto the pickup trucks. There are sufficient funds available in the Vehicle Replacement Fund (58) for this purchase. Item 24-3006 Annual Supply of Phosphate Inhibitor Staff recommend approval of the purchase of phosphate inhibitor from Hawkins, Inc. at a cost of $0.708 per pound. As required by the Illinois Environmental Protection Agency (IEPA), the Water Division must treat the drinking water with a phosphate inhibitor for corrosion control of lead and copper. A formal bid request was developed requesting a 90% orthophosphate / 10% polyphosphate blend. Five vendors provided a response to this request. While Hawkins, Inc. provided the second lowest bid, the continued use of the product from Hawkins, Inc. will avoid the additional costs to conduct a new comprehensive corrosion study as well as paying for ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 3 additional testing of water samples, which would be required by the IEPA if a new proprietary blend is selected. The Water Division has sufficient funds in their budget for this purchase. Item 24-3007 Spring Brush Clean-up Staff recommend approval of the bid from JIMAX Landscape LLC in the amount of $28,300.00 to remove the existing wood waste from the oversize brush drop-off site located on Pickard Road. JIMAX Landscape LLC was the sole respondent to this bid. The city has worked with this vendor in the past and is confident in their capabilities to complete the task. The Forestry Division (15%) and the Refuse Fund (85%) have budgeted sufficient funds for this shared expense. CITY MANAGER’S REPORT MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 24-4016 Lease Amendment with Community Solar Group for the Airport Solar Farm Staff recommend approval of an amendment to the Community Power Group (CPG) lease, which would add an additional two-year term beginning March 18, 2024, for construction and electric generation to the power grid to begin. The term of the 25-year lease and monthly rent does not start until electric is produced and available to the electric grid. CPG plans to install a 2.0- megawatt solar array on the proposed leased property and has requested additional time for construction to start on the property. Community Power Group will pay $5,000.00 to the city for the lease extension. Item 24-4017 Urban Ag Grant for Lipanda Foundation Staff recommend approval of a $25,000 Urban Agriculture grant for Lipanda Foundation. The Lipanda Foundation is proposed to lease three vacant lots located at the corner of Ave B and W. First Street from the City for $1 per year. Two High Tunnel Structures will be erected on the sight. Members of the community will be able to rent plots for $20 per month. There will be educational workshops, seasonal seedling sales, and a farm to table market to sell excess produce. The grant funds will be utilized for startup costs such as installing a water service, crops, and equipment. If approved the Urban Agriculture grant will be paid from the Planning Fund (054). Item 24-4018 Service Contract between the City of Galesburg Transit and Knox College Staff recommend renewal of a service contract between the City of Galesburg Transit and Knox College to provide students, faculty, and staff unlimited rides March of 2024 through February of 2025 for the service contract amount of $2,500. This service contract would not change any routes or frequency thereof to the Knox campus. The original service contract was established in 2021, The original service contract was established in 2021 and has been negotiated and renewed annually since its inception. Students, faculty, and staff will use their Student/Employee ID to access the buses. TOWN BUSINESS Item 24-9003 Town Bills Respectfully submitted, Eric Hanson City Manager Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois February 19, 2024 6:00 p.m. Called to order by Mayor Peter Schwartzman at 6:00 p.m. Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis, Dwight White, Heather Acerra, Sarah Davis, and Steve Cheesman, 7. Absent: Council Member Evan Miller, 1. Also Present: City Manager Eric Hanson, City Attorney Marilynn Dye, and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present. The Pledge of Allegiance was recited. Bonnie Ericson gave the invocation. Council Member Dennis moved, seconded by Council Member Acerra, to approve the minutes of the City Council’s regular meeting from the February 5, 2024, meeting. Roll Call #2: Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6. Nays: None Absent: Council Member Miller, 1. Chairman declared the motion carried. PUBLIC COMMENT David Warf addressed the Council regarding the loud music and exhaust from cars in his neighborhood on Pine Street. He noted that it is the same people and that he has called the Police and wondered if they could be ticketed for reckless driving. He stated that he is prepared to block the street since he has been living with the noise for three years. He also reported that the vacant house across the street from him, which should have been demolished by now, has people living in it during the night. Jim Jacobs addressed the Council and stated that Black History Month should be every month, not just February, as there is rich history in our country and every month is “white history month.” He noted that the Emancipation Proclamation temporarily ended statutory enslavement of African Americans and over the course of the Civil War, 179,000 black men served. He further stated that the Massachusetts 54th regiment included 30 men from Illinois, 12 of whom were from Galesburg. Almost half of the 600 men of the all-black regiment were killed or wounded. Mr. Jacobs believes that our City should honor the memory of these men from Galesburg. February 19, 2024 Page 1 of 7 Council Member Hix moved, seconded by Council Member Dennis, to recess the meeting at 6:09 p.m. Roll Call #3: Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6. Nays: None Absent: Council Member Miller, 1. Chairman declared the motion carried. The meeting resumed at 6:15 p.m. Mike Spinks, Skate Palace, addressed the Council and thanked the Mayor and Council Member Cheesman for coming out to view the recent graffiti, which he quickly removed. He is aware that the City Council does not plan to provide funding to him, but he wanted to clear up some confusion. He was initially asking for only $60,000, not the full $140,000 for the entire project. Mr. Spinks also noted that he wanted to partner with the City in return for the funding. He added that he did send a letter to the City Manager in January 2023 but understands that there was a lot of turnover at that time. Jaclyn Smith-Esters addressed the Council regarding the crime at Skate Palace. Having a diverse family herself, it shook her to have this hate crime in our community in 2024. She wondered how things like this are still happening in a community that celebrates its history of abolition, embraces the 14th Amendment, follows the Civil Rights Act, and upholds the US Constitution. Yet one month ago, she stated that the City Council voted not to fly the Pride flag and now has chosen not to call a hate crime a hate crime. She asked them to denounce racism and hate for the future of our community and country and that first and foremost their duty as a council member, or anyone who holds an elected office, is to uphold the Constitution. She added that their constituents, community and country are watching. Louise Wilder addressed the Council and stated that she was the Human Relations Director for the City in the 1960s. She has seen progress in Galesburg and there are black people who work everywhere in town. She has known Council Member Cheesman most of her life and Council Member Acerra is her alderperson, who she would vote for again. She added that we make rules and regulations for people in this community but it’s not up to anybody at the Police Department to make people follow those rules. When you see positive things happening in this community, like at the schools, where there are black people in charge and more black people have been hired at City Hall, that is progress. She hoped the Council can continue this progress, specifically highlighting the Gale Scholars program that Council Member Cheesman facilitates, and give credit for what is being done and continue to work on things that still need to be done in our community. CONSENT AGENDA #2024-02 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. February 19, 2024 Page 2 of 7 24-2002 Approve Resolution 24-03 authorizing the temporary closure of Main Street for the River 2 River Cruise Night, August 16, 2024. 24-2024 Approve Resolution 24-04 authorizing the temporary closure of Main Street for the 2024 Railroad Days, June 25-30, 2024. 24-8002 Approve bills in the amount of $1,263,215.50 and advance checks in the amount of $80,310.90. Council Member Dennis moved, seconded by Council Member Acerra, to approve Consent Agenda 2024-03. Roll Call #4: Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6. Nays: None Absent: Council Member Miller, 1. Chairman declared the motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 24-1000 Council Member Acerra moved, seconded by Council Member Dennis, to approve Ordinance 24-3722 on final reading amending Section 113.043 (C) of Chapter 113 of the Galesburg Municipal Code regarding the limitation on the number of Class C-1 liquor licenses. Roll Call #5: Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6. Nays: None Absent: Council Member Miller, 1. Chairman declared the motion carried. BIDS, PETITIONS, AND COMMUNICATIONS 24-3003 Council Member Cheesman moved, seconded by Council Member Davis, to approve the bid from Hein Construction in the amount of $1,534,000 for phase two renovations of the Hawthorne Pool building. It is expected that work would be complete by the end of August. Roll Call #6: Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6. Nays: None Absent: Council Member Miller, 1. Chairman declared the motion carried. CITY MANAGER’S REPORT February 19, 2024 Page 3 of 7 A. Traffic Advisory Committee report for February. B. City Manager Hanson thanked Deputy Chief Seitz and the GFD crews for their work and quick response to the downtown fire earlier today. He also thanked GPD and other departments for rerouting traffic and making public safety a priority. C. The City Manager recognized Kraig Boynton, Transit Manager, and his staff for the recent award of seven new paratransit buses. Two of the buses will be electric and will come complete with charging stations, the first in the fleet. D. Also noted that a workaround has been identified for the upcoming Polar Plunge this weekend since it is likely that Lake Storey will still be closed. He encouraged everyone to support the event and Special Olympics. MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.) Council Member Acerra moved, seconded by Council Member White, to sit as the Town Board. The motion carried. TOWN BUSINESS 24-9002 Trustee Dennis moved, seconded by Trustee Acerra, to approve Town bills and warrants to be drawn in payment of same. Fund Title Amount Town Fund $752.68 General Assistance Fund $3,212.11 IMRF Fund Social Security/Medicare Fund Liability Fund $4,735.55 Audit Fund Total $8,700.34 Roll Call #7: Ayes: Trustees Hix, Dennis, White, Acerra, Davis, and Cheesman, 6. Nays: None Absent: Trustee Miller, 1. Chairman declared the motion carried. Trustee White moved, seconded by Trustee Acerra, to resume as the City Council. The motion carried. CLOSING COMMENTS Council Member White echoed what the City Manager said about the buses and feels that they are very important to our community. He also reported that this is Black History Month and he’s had conversations with people who feel that African Americans are usually portrayed in relation to slavery but instead they are intelligent, smart people. He encouraged everyone to look into February 19, 2024 Page 4 of 7 the history of people such as Dr. Justina Ford, Granville T. Woods, and Frederick McKinley Jones. He also named all the young men who lost their lives from the Massachusetts 54th Regiment that Mr. Jacobs was referring to in his comments from Galesburg, and stated that they are the reason why he wants to fly their battle flag under the American Flag -- to honor their lives. Council Member Acerra stated that many of the individuals that Council Member White mentioned were wonderful inventors, and one of the things we should celebrate in our country is our patent system, and noted a wonderful exhibit at the Putnam Museum. She further stated that the beauty of our country is that our founding fathers recognized that in order to move forward as a country, we needed to protect those that came up with the concept of intellectual property. Many of the people she heard mentioned tonight were famous inventors and she hoped we could celebrate all the inventors today, including those who are African Americans. Council Member Davis stated that they have heard several comments tonight, in addition to emails to the City Council, regarding the racist slurs that were graffitied at the Skate Palace. She added that it can sometimes be frustrating to sit in that seat and try to figure out how to respond both personally and as the City Council. She feels that there have been some great suggestions about the moves that they can make as a Council to bring forward proclamations and resolutions again regarding racism. She wants to see a community in a world where the thought of committing a crime like that and saying horrible things like that doesn't even occur to someone. This is a commitment for her to take steps toward bringing back the framework for a resolution or a proclamation to address the recurrence of racism that we are unfortunately seeing in this City. She thanked the community for banding together and making sure that people get taken care of and that those messages get taken down. Council Member Cheesman stated that Mrs. Wilder is someone that he has the utmost respect for and he thinks that everyone can learn a great deal if they sat down and talked with her. She has a plethora of information and experiences and believes that people’s lives would be better from listening to her. He noted that in terms of Mr. Spinks, he absolutely condemns the graffiti and thinks it’s important to move to something positive to show that our town has a lot of good things happening. He also stated that yesterday he was able to visit Taste of Candy and read a number of essays and saw many local authors have their works on display. Council Member Cheesman reiterated that we have a number of athletes and teams, as well as organizations such as the Knox County CEO program, that are making contributions in our community and should make us proud to know that we're in good hands as we go forward with our youth. He also wanted to reinforce what Council Member White and City Manager Hanson talked about with the City’s transportation system and its importance in our community. The City continues to do things with the study and is adding services that are going to serve the community well into the future. He also stated that yesterday, in another state, two police officers and a firefighter were killed in the line of duty. His son is a firefighter paramedic in Peoria, and we have a great Galesburg Police Department and Fire Department, and they all put their lives on the line every day. He hopes that we all appreciate their sacrifices and service. He also offered his condolences to Council Member Hix on the death of his mother. February 19, 2024 Page 5 of 7 Council Member Hix thanked the Mayor for trying to control the situation tonight where one of the members of the audience who was speaking didn't think he had to follow rules. He commended him for the way he handled it. Mayor Schwartzman expressed his condolences to Mr. Hix and his entire family. He also thanked Mr. Warf for addressing the Council and appreciates him continuing to keep the Council updated with this difficult situation. He plans to get an update from the City Manager and Police Chief and will contact him later this week. He implored people to be respectful in their neighborhoods. The Mayor stated that this is Black History Month and he’s very proud of all the wonderful events that have occurred thus far. He was at the Support Group for African American Affairs event this past weekend, which was a wonderful event with more than 150 people in attendance. This was just one of the many events that we've had in our community to support black history and African Americans. He stated that the racialization of the graffiti that we saw in our community has been tragic. This was the first time that he had witnessed racialized graffiti and everybody should be horrified at this deplorable act. He assured the community that he spoke with the City Manager immediately afterward and an investigation is underway. On a very positive note, this month, just since the last time Council met, there was a young woman who became the leading scorer in the history of Silver Streaks basketball, Kiarra Kilgore. The Mayor also thanked Council Member White for his list of names, many who go back generations. We have been seeing on social media, more representation of the generations of the past that have lived in Galesburg, some back hundreds of years. There is a lot of history to be celebrated and the City’s 200th anniversary is coming up. As we look back, some of the people in this community have been here for many generations and call Galesburg their home. He added that he is glad he adopted this as his home and his family's home. Mayor Schwartzman continued by saying that this is a good month to celebrate and that we can do it together united. He thinks that one of the challenges we face in this country is that we're too divided. We have to recognize that we all breathe the same air, we all drink the same water, we all go to the schools in our community, go to the same restaurants, stores, recreational facilities and parks. Finally, he pointed out that he teaches weather courses and he has looked at the forecast for the rest of this month and it is set to be unseasonably warm, so he hopes everyone can enjoy the rest of February. Council Member Cheesman moved, seconded by Council Member Dennis, to adjourn into executive session at 6:50 p.m. for the purposes of discussing approval of the executive session meeting for September 18, 2023, 5 ILCS 120/2(c)(21) and Litigation 5 ILCS 120/2(c)(11). Roll Call #8: Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6. Nays: None Absent: Council Member Miller, 1. Chairman declared the motion carried. February 19, 2024 Page 6 of 7 During the Executive Session, Council Member Cheesman moved, seconded by Council Member Dennis, to adjourn the Executive Session at 7:21 p.m. Roll Call #9: Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6. Nays: None Absent: Council Member Miller, 1. Chairman declared the motion carried. There being no further business, Council Member Dennis moved, seconded by Council Member Davis, to adjourn the regular meeting at 7:21 p.m. Roll Call #10: Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6. Nays: None Absent: Council Member Miller, 1. Chairman declared the motion carried. Peter D. Mayor Schwartzman, Mayor Kelli R. Bennewitz, City Clerk February 19, 2024 Page 7 of 7 ____________________________________________________________________________________________ Prepared by KB Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: Resolution authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2024 through June 30, 2025 and a Resolution authorizing the acceptance of Special Warranty 5333(b) and Certificates and Assurances. SUMMARY RECOMMENDATION: The Public Transportation Advisory Commission held a public hearing on February 22, 2024. The commission unanimously recommended the City Council approve the resolutions. BACKGROUND: Each year the City submits to the Illinois Department of Transportation (IDOT) a grant application for the funding under the Section 5311 Transit Operating Assistance Program and Downstate Operating Assistance Program (DOAP) Grant. It is required as a part of the grant application process to approve Special Warranty 5333(b) which provides Labor Protections and the certificates/assurances which include Title VI of the Civil Rights Act of 1964, Equal Employment Opportunity (EEO) and restrictions on Lobbying. Attached for City Council’s consideration are the required resolutions and associated documents. BUDGET IMPACT: If the resolutions are not approved, the City will not be able to apply for the 5311 or DOAP funds and there would be an estimated shortfall of up to $351,507 in Federal 5311 funds and up to $1,977,040 in State DOAP funds to cover transit expenses based upon anticipated expenditures and revenues for the year. SUPPORTING DOCUMENTS: 1.Resolution authorizing the submittal of 5311 and DOAP applications 2.Resolution accepting Special Warranty 5333(b) and certificates/assurances 3.Special Section 5333(B) Warranty for Application to the Small Urban And Rural Program 4.Certifications and Assurances 24-2005 RESOLUTION NO. _______________ RESOLUTION AUTHORIZING EXECUTION AND AMENDMENT OF SECTION 5311 GRANT AGREEMENT WHEREAS, the provision of public transit service is essential to the transportation of persons in the non-urbanized area; and WHEREAS, 49 U.S.C. § 5311 (“Section 5311”), makes funds available to the State of Illinois to help offset certain operating deficits and administrative expenses of a system providing public transit service in non-urbanized areas; and WHEREAS, the State of Illinois, acting by and through the Illinois Department of Transportation, is authorized by 30 ILCS 740/3-1 et seq.to provide the Section 5311 grant; and WHEREAS, grants for said funds will impose certain obligations upon the recipient, including the provision by it of the local share of funds necessary to cover costs not covered by funds provided under Section 5311. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: Section 1. That an application be made to the Office of Intermodal Project Implementation, Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311 for fiscal year 2025, for the purpose of offsetting a portion of the Public Transportation Program operating deficits of the City of Galesburg Public Transportation System. Section 2. That while participating in said operating assistance program the City of Galesburg will provide all required local matching funds. Section 3. That the Mayor of the City of Galesburg, is hereby authorized and directed to execute and file on behalf of the City of Galesburg such application. Section 4. That the Community Development Director, the City Manager and/or the Transit Manager of the City of Galesburg are authorized to furnish such additional information as may be required by the Office of Intermodal Project Implementation and the Federal Transit Administration in connection with the aforesaid application for said grant. Section 5. That the Mayor of the City of Galesburg, is hereby authorized and directed to execute and file on behalf of the City of Galesburg a Section 5311 Grant Agreement (“Agreement”) with the Illinois Department of Transportation, and amend such Agreement, if necessary, in order to obtain grant assistance under the provisions of Section 5311 for fiscal year 2025. Section 6. That the Community Development Director, the City Manager and/or the Transit Manager of the City of Galesburg are hereby authorized to provide such information and to file such documents as may be required to perform the Agreement and to receive the grant for fiscal year 2025. PASSED: ____________________________ APPROVED: _________________________ Approved this _____ day of __March____, 2024, by a roll call vote as follows: Roll Call #: ______________________ Ayes: _______________________________________________________________________ Nays: _______________________________________________________________________ Absent: ____________________________________________________________________ _______________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk RESOLUTION NO. ______________ RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE SPECIAL WARRANTY RELATED TO THE SECTION 5311 GRANT AGREEMENT WHEREAS, Section 5311 of the Federal Transit Act of 1964, as amended, makes funds available to help offset certain operating deficits of a system providing public transit service in non- urbanized areas; and WHEREAS, 49 U.S.C. § 5333(b) requires that fair and equitable arrangements must be made to protect the interests of employees affected by such assistance as a condition of receipt of funds under Section 5311; and WHEREAS, a simplified process for assuring employee protections that accommodates the needs of participants in the Section 5311 program has been agreed upon by the U.S. Department of Labor and the U.S. Department of Transportation by allowing execution of a Special Section 5333(b) Warranty for Section 5311 projects (Special Warranty), which the Secretary of Labor certified on May 31, 1979; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: Section 1. That an application be made to the Office of Intermodal Project Implementation, Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311 of the Federal Transit Act of 1964, as amended. Section 2. As a condition of the receipt of Section 5311 funds, the City of Galesburg hereby agrees in writing to the terms and conditions of the Special Warranty (attached) regarding fair and equitable arrangements to protect the interests of employees affected by such assistance. Section 3. That the Mayor of the City of Galesburg, is hereby authorized and directed to execute and file on behalf of the City of Galesburg such application. Approved this ____ day of March, 2024 , by a roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ ______________________________________________________________________________ Nays: ________________________________________________________________________ ______________________________________________________________________________ Absent:___________________________________________________________________________ ______________________________________________________________________ ATTEST: ______________________________ Peter Schwartzman, Mayor ____________________________ Kelli R. Bennewitz, City Clerk Office of Labor-Management Standards (OLMS) SPECIAL WARRANTY ARRANGEMENT For Application to Other Than Urbanized and Over-the-Road Bus Accessibility Projects PURSUANT TO SECTION 5333(b) OF TITLE 49 OF THE U.S. CODE, CHAPTER 53 January 3, 2011 The following language shall be made part of the contract of assistance by reference in the Federal Transit Administration’s Master Agreement as signed by the grantee: The terms and conditions set forth below shall apply for the protection of the transportation- related employees in the transportation service area of the Project. As a precondition of the release of assistance by the Grantee/State Agency to any Recipient under the grant, the Grantee shall bind the Recipient to these obligations by incorporating this arrangement into the contract of assistance between the Grantee and the Recipient(s), by reference. If a Grantee fails to comply with the terms of the Warranty and fails to bind a Recipient as a precondition to the release of funds, the Grantee will be a guarantor of the required protections and the Grantee will be required to act as if it were the Recipient of funds unless and until the Grantee is able to secure the retroactive agreement of the Recipient to be bound by the terms of the Warranty. These protective arrangements are intended for the benefit of transit employees in the service area of the project, who are considered as third-party beneficiaries to the employee protective arrangements incorporated by referenced in the grant contract between the U.S. Department of Transportation and the Grantee, and the parties to the contract so signify by executing that contract. Transit employees are also third party beneficiaries to the protective arrangements incorporated in subsequent contracts of assistance between the Grantee and any Recipient. Employees, or their representative, may assert claims with respect to the protective arrangements under this provision. This clause creates no independent cause of action against the United States Government. The term “service area,” as used herein, includes the geographic area over which the Project is operated and the area whose population is served by the Project, including adjacent areas affected by the Project. The term “Union,” as used herein, shall refer to any labor organization representing employees providing public transportation services in the service area of a Project assisted under the grant. The term “employee,” as used herein, shall include individuals who may or may not be represented by a Union. The term “Recipient,” as used herein, shall refer to any employer(s) receiving transportation assistance under the grant. The term “Grantee,” as used herein, shall refer to the applicant for assistance; a Grantee which receives assistance is also a Recipient. Where the Department of Labor (the Department) deems it necessary to modify the requirements of this Special Warranty Arrangement so that a particular Grantee or Recipient can continue to satisfy the requirements of the statute, the Department will issue a supplementary certification letter setting forth the alternative provisions to be included in the contract of assistance between the Grantee and FTA, by reference. These terms will be made binding upon the particular Grantee or Recipient, along with these terms and conditions, for each subsequent grant of assistance until withdrawn in writing by the Department. (1) The Project shall be carried out in such a manner and upon such terms and conditions as will not adversely affect employees of the Recipient and of any other surface public transportation provider in the transportation service area of the Project. It shall be an obligation of the Recipient to assure that any and all transportation services assisted by the Project are contracted for and operated in such a manner that they do not impair the rights and interests of affected employees. The term "Project," as used herein, shall not be limited to the particular facility, service, or operation assisted by Federal funds, but shall include any changes, whether organizational, operational, technological, or otherwise, which are a result of the assistance provided. The phrase "as a result of the Project," shall, when used in this arrangement, include events related to the Project occurring in anticipation of, during, and subsequent to the Project and any program of efficiencies or economies related thereto; provided, however, that volume rises and falls of business, or changes in volume and character of employment brought about solely by causes other than the Project (including any economies or efficiencies unrelated to the Project) are not within the purview of this arrangement. An employee covered by this arrangement, who is not dismissed, displaced or otherwise worsened in his/her position with regard to employment as a result of the Project, but who is dismissed, displaced or otherwise worsened solely because of the total or partial termination of the Project or exhaustion of Project funding shall not be deemed eligible for a dismissal or displacement allowance within the meaning of paragraphs (6) and (7) of this arrangement. (2) Where employees of a Recipient are represented for collective bargaining purposes, all Project services provided by that Recipient shall be provided under and in accordance with any collective bargaining agreement applicable to such employees which is then in effect. This Arrangement does not create any collective bargaining relationship where one does not already exist or between any Recipient and the employees of another employer. Where the Recipient has no collective bargaining relationship with the Unions representing employees in the service area, the Recipient will not take any action which impairs or interferes with the rights, privileges, and benefits and/or the preservation or continuation of the collective bargaining rights of such employees. (3) All rights, privileges, and benefits (including pension rights and benefits) of employees covered by this arrangement (including employees having already retired) under existing collective bargaining agreements or otherwise, or under any revision or renewal thereof, shall be preserved and continued; provided, however, that such rights, privileges and benefits which are not foreclosed from further bargaining under applicable law or contract may be modified by collective bargaining and agreement by the Recipient and the Union involved to substitute other rights, privileges and benefits. Unless otherwise provided, nothing in this arrangement shall be deemed to restrict any rights the Recipient may otherwise have to direct the working forces and manage its business as it deemed best, in accordance with the applicable collective bargaining agreement. (4) The collective bargaining rights of employees covered by this arrangement, including the right to arbitrate labor disputes and to maintain union security and checkoff arrangements, as provided by applicable laws, policies and/or existing collective bargaining agreements, shall be preserved and continued. Provided, however, that this provision shall not be interpreted so as to require the Recipient to retain any such rights which exist by virtue of a collective bargaining agreement after such agreement is no longer in effect. The Recipient agrees that it will bargain collectively with the Union or otherwise arrange for the continuation of collective bargaining, and that it will enter into agreements with the Union or arrange for such agreements to be entered into, relative to all subjects which are or may be proper subjects of collective bargaining. If, at any time, applicable law or contracts permit or grant to employees covered by this arrangement the right to utilize any economic measures, nothing in this arrangement shall be deemed to foreclose the exercise of such right. (5)(a) The Recipient shall provide to all affected employees sixty (60) days' notice of intended actions which may result in displacements or dismissals or rearrangements of the working forces as a result of the Project. In the case of employees represented by a Union, such notice shall be provided by certified mail through their representatives. The notice shall contain a full and adequate statement of the proposed changes, and an estimate of the number of employees affected by the intended changes, and the number and classifications of any jobs within the jurisdiction and control of the Recipient, including those in the employment of any entity bound by this arrangement pursuant to paragraph (21), available to be filled by such affected employees. (5)(b) The procedures of this subparagraph shall apply to cases where notices involve employees represented by a Union for collective bargaining purposes. At the request of either the Recipient or the representatives of such employees, negotiations for the purposes of reaching agreement with respect to the application of the terms and conditions of this arrangement shall commence immediately. These negotiations shall include determining the selection of forces from among the mass transportation employees who may be affected as a result of the Project, to establish which such employees shall be offered employment for which they are qualified or can be trained. If no agreement is reached within twenty (20) days from the commencement of negotiations, any party to the dispute may submit the matter to dispute settlement procedures in accordance with paragraph (15) of this arrangement. Unless the parties otherwise mutually agree in writing, no change in operations, services, facilities or equipment within the purview of this paragraph (5) shall occur until after either: 1) an agreement with respect to the application of the terms and conditions of this arrangement to the intended change(s) is reached; 2) the decision of the arbitrator has been rendered pursuant to this subparagraph (b); or 3) an arbitrator selected pursuant to Paragraph (15) of this arrangement determines that the intended change(s) may be instituted prior to the finalization of implementing arrangements. (5)(c) In the event of a dispute as to whether an intended change within the purview of this paragraph (5) may be instituted at the end of the 60-day notice period and before an implementing agreement is reached or a final arbitration decision is rendered pursuant to subparagraph (b), any involved party may immediately submit that issue to arbitration under paragraph (15) of this arrangement. In any such arbitration, the arbitrator shall rely upon the standards and criteria utilized by the Surface Transportation Board (and its predecessor agency, the Interstate Commerce Commission) to address the “preconsummation” issue in cases involving employee protections pursuant to 49 U.S.C. Section 11326 (or its predecessor, Section 5(2)(f) of the Interstate Commerce Act, as amended). If the Recipient demonstrates, as a threshold matter in any such arbitration, that the intended action is a trackage rights, lease proceeding or similar transaction, and not a merger, acquisition, consolidation, or other similar transaction, the burden shall then shift to the involved labor organization(s) to prove that under the standards and criteria referenced above, the intended action should not be permitted to be instituted prior to the effective date of a negotiated or arbitrated implementing agreement. If the Recipient fails to demonstrate that the intended action is a trackage rights, lease proceeding, or similar transaction, it shall be the burden of the Recipient to prove that under the standards and criteria referenced above, the intended action should be permitted to be instituted prior to the effective date of a negotiated or arbitrated implementing agreement. For purposes of any such arbitration, the time period within which the parties are to respond to the list of potential arbitrators submitted by the American Arbitration Association Service shall be five (5) days, the notice of hearing may be given orally or by facsimile, the hearing will be held promptly, the award of the arbitrator shall be rendered promptly and, unless otherwise agreed to by the parties, no later than fourteen (14) days from the date of closing the hearings, with five (5) additional days for mailing if posthearing briefs are requested by either party. The intended change shall not be instituted during the pendency of any arbitration proceedings under this subparagraph (c). (5)(d) If an intended change within the purview of this paragraph (5) is instituted before an implementing agreement is reached or a final arbitration decision is rendered pursuant to subparagraph (b), all employees affected shall be kept financially whole, as if the noticed and implemented action has not taken place, from the time they are affected until the effective date of an implementing agreement or final arbitration decision. This protection shall be in addition to the protective period defined in paragraph (14) of this arrangement, which period shall begin on the effective date of the implementing agreement or final arbitration decision rendered pursuant to subparagraph (b). An employee selecting, bidding on, or hired to fill any position established as a result of a noticed and implemented action prior to the consummation of an implementing agreement or final arbitration decision shall accumulate no benefits under this arrangement as a result thereof during that period prior to the consummation of an implementing agreement or final arbitration decision pursuant to subparagraph (b). (6)(a) Whenever an employee, retained in service, recalled to service, or employed by the Recipient pursuant to paragraphs (5), (7)(e), or (18) hereof is placed in a worse position with respect to compensation as a result of the Project, the employee shall be considered a "displaced employee", and shall be paid a monthly "displacement allowance" to be determined in accordance with this paragraph. Said displacement allowance shall be paid each displaced employee during the protective period so long as the employee is unable, in the exercise of his/her seniority rights, to obtain a position producing compensation equal to or exceeding the compensation the employee received in the position from which the employee was displaced, adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for. (6)(b) The displacement allowance shall be a monthly allowance determined by computing the total compensation received by the employee, including vacation allowances and monthly compensation guarantees, and his/her total time paid for during the last twelve (12) months in which the employee performed compensated service more than fifty per centum of each such months, based upon the employee’s normal work schedule, immediately preceding the date of his/her displacement as a result of the Project, and by dividing separately the total compensation and the total time paid for by twelve, thereby producing the average monthly compensation and the average monthly time paid for. Such allowance shall be adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for. If the displaced employee's compensation in his/her current position is less in any month during his/her protective period than the aforesaid average compensation (adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for), the employee shall be paid the difference, less compensation for any time lost on account of voluntary absences to the extent that the employee is not available for service equivalent to his/her average monthly time, but the employee shall be compensated in addition thereto at the rate of the current position for any time worked in excess of the average monthly time paid for. If a displaced employee fails to exercise his/her seniority rights to secure another position to which the employee is entitled under the then existing collective bargaining agreement, and which carries a wage rate and compensation exceeding that of the position which the employee elects to retain, the employee shall thereafter be treated, for the purposes of this paragraph, as occupying the position the employee elects to decline. (6)(c) The displacement allowance shall cease prior to the expiration of the protective period in the event of the displaced employee's resignation, death, retirement, or dismissal for cause in accordance with any labor agreement applicable to his/her employment. (7)(a) Whenever any employee is laid off or otherwise deprived of employment as a result of the Project, in accordance with any collective bargaining agreement applicable to his/her employment, the employee shall be considered a "dismissed employee" and shall be paid a monthly dismissal allowance to be determined in accordance with this paragraph. Said dismissal allowance shall first be paid each dismissed employee on the thirtieth (30th) day following the day on which the employee is "dismissed" and shall continue during the protective period, as follow: Employee's length of service prior to adverse effect Period of protection 1 day to 6 years equivalent period 6 years or more 6 years The monthly dismissal allowance shall be equivalent to one-twelfth (1/12th) of the total compensation received by the employee in the last twelve (12) months of his/her employment in which the employee performed compensation service more than fifty per centum of each such month based on the employee’s normal work schedule to the date on which the employee was first deprived of employment as a result of the Project. Such allowance shall be adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for. (7)(b) An employee shall be regarded as deprived of employment and entitled to a dismissal allowance when the position the employee holds is abolished as a result of the Project, or when the position the employee holds is not abolished but the employee loses that position as a result of the exercise of seniority rights by an employee whose position is abolished as a result of the Project or as a result of the exercise of seniority rights by other employees brought about as a result of the Project, and the employee is unable to obtain another position, either by the exercise of the employee’s seniority rights, or through the Recipient, in accordance with subparagraph (e). In the absence of proper notice followed by an agreement or decision pursuant to paragraph (5) hereof, no employee who has been deprived of employment as a result of the Project shall be required to exercise his/her seniority rights to secure another position in order to qualify for a dismissal allowance hereunder. (7)(c) Each employee receiving a dismissal allowance shall keep the Recipient informed as to his/her current address and the current name and address of any other person by whom the employee may be regularly employed, or if the employee is self-employed. (7)(d) The dismissal allowance shall be paid to the regularly assigned incumbent of the position abolished. If the position of an employee is abolished when the employee is absent from service, the employee will be entitled to the dismissal allowance when the employee is available for service. The employee temporarily filling said position at the time it was abolished will be given a dismissal allowance on the basis of that position, until the regular employee is available for service, and thereafter shall revert to the employee’s previous status and will be given the protections of the agreement in said position, if any are due him/her. (7)(e) An employee receiving a dismissal allowance shall be subject to call to return to service by the employee’s former employer; notification shall be in accordance with the terms of the then- existing collective bargaining agreement if the employee is represented by a union. Prior to such call to return to work by his/her employer, the employee may be required by the Recipient to accept reasonably comparable employment for which the employee is physically and mentally qualified, or for which the employee can become qualified after a reasonable training or retraining period, provided it does not require a change in residence or infringe upon the employment rights of other employees under then-existing collective bargaining agreements. (7)(f) When an employee who is receiving a dismissal allowance again commences employment in accordance with subparagraph (e) above, said allowance shall cease while the employee is so reemployed, and the period of time during which the employee is so reemployed shall be deducted from the total period for which the employee is entitled to receive a dismissal allowance. During the time of such reemployment, the employee shall be entitled to the protections of this arrangement to the extent they are applicable. (7)(g) The dismissal allowance of any employee who is otherwise employed shall be reduced to the extent that the employee’s combined monthly earnings from such other employment or self- employment, any benefits received from any unemployment insurance law, and his/her dismissal allowance exceed the amount upon which the employee’s dismissal allowance is based. Such employee, or his/her union representative, and the Recipient shall agree upon a procedure by which the Recipient shall be kept currently informed of the earnings of such employee in employment other than with the employee’s former employer, including self-employment, and the benefits received. (7)(h) The dismissal allowance shall cease prior to the expiration of the protective period in the event of the failure of the employee without good cause to return to service in accordance with the applicable labor agreement, or to accept employment as provided under subparagraph (e) above, or in the event of the employee’s resignation, death, retirement, or dismissal for cause in accordance with any labor agreement applicable to his/her employment. (7)(i) A dismissed employee receiving a dismissal allowance shall actively seek and not refuse other reasonably comparable employment offered him/her for which the employee is physically and mentally qualified and does not require a change in the employee’s place of residence. Failure of the dismissed employee to comply with this obligation shall be grounds for discontinuance of the employee’s allowance; provided that said dismissal allowance shall not be discontinued until final determination is made either by agreement between the Recipient and the employee or his/her representative, or by final arbitration decision rendered in accordance with paragraph (15) of this arrangement that such employee did not comply with this obligation. (8) In determining length of service of a displaced or dismissed employee for purposes of this arrangement, such employee shall be given full service credits in accordance with the records and labor agreements applicable to him/her and the employee shall be given additional service credits for each month in which the employee receives a dismissal or displacement allowance as if the employee were continuing to perform services in his/her former position. (9) No employee shall be entitled to either a displacement or dismissal allowance under paragraphs (6) or (7) hereof because of the abolishment of a position to which, at some future time, the employee could have bid, been transferred, or promoted. (10) No employee receiving a dismissal or displacement allowance shall be deprived, during the employee’s protected period, of any rights, privileges, or benefits attaching to his/her employment, including, without limitation, group life insurance, hospitalization and medical care, free transportation for the employee and the employee’s family, sick leave, continued status and participation under any disability or retirement program, and such other employee benefits as Railroad Retirement, Social Security, Workmen's Compensation, and unemployment compensation, as well as any other benefits to which the employee may be entitled under the same conditions and so long as such benefits continue to be accorded to other employees of the bargaining unit, in active service or furloughed as the case may be. (11)(a) Any employee covered by this arrangement who is retained in the service of his/her employer, or who is later restored to service after being entitled to receive a dismissal allowance, and who is required to change the point of his/her employment in order to retain or secure active employment with the Recipient in accordance with this arrangement, and who is required to move his/her place of residence, shall be reimbursed for all expenses of moving his/her household and other personal effects, for the traveling expenses for the employee and members of the employee’s immediate family, including living expenses for the employee and the employee’s immediate family, and for his/her own actual wage loss during the time necessary for such transfer and for a reasonable time thereafter, not to exceed five (5) working days. The exact extent of the responsibility of the Recipient under this paragraph, and the ways and means of transportation, shall be agreed upon in advance between the Recipient and the affected employee or the employee’s representatives. (11)(b) If any such employee is laid off within three (3) years after changing his/her point of employment in accordance with paragraph (a) hereof, and elects to move his/her place of residence back to the original point of employment, the Recipient shall assume the expenses, losses and costs of moving to the same extent provided in subparagraph (a) of this paragraph (11) and paragraph (12)(a) hereof. (11)(c) No claim for reimbursement shall be paid under the provisions of this paragraph unless such claim is presented to the Recipient in writing within ninety (90) days after the date on which the expenses were incurred. (11)(d) Except as otherwise provided in subparagraph (b), changes in place of residence, subsequent to the initial changes as a result of the Project, which are not a result of the Project but grow out of the normal exercise of seniority rights, shall not be considered within the purview of this paragraph. (12)(a) The following conditions shall apply to the extent they are applicable in each instance to any employee who is retained in the service of the employer (or who is later restored to service after being entitled to receive a dismissal allowance), who is required to change the point of his/her employment as a result of the Project, and is thereby required to move his/her place of residence. If the employee is under a contract to purchase his/her home, the Recipient shall protect the employee against loss under such contract, and in addition, shall relieve the employee from any further obligation thereunder. If the employee holds an unexpired lease of a dwelling occupied as the employee’s home, the Recipient shall protect the employee from all loss and cost in securing the cancellation of said lease. (12)(b) No claim for loss shall be paid under the provisions of this paragraph unless such claim is presented to the Recipient in writing within one year after the effective date of the change in residence. (12)(c) Should a controversy arise in respect to the value of the home, the loss sustained in its sale, the loss under a contract for purchase, loss and cost in securing termination of a lease, or any other question in connection with these matters, it shall be decided through a joint conference between the employee, or his/her union, and the Recipient. In the event they are unable to agree, the dispute or controversy may be referred by the Recipient or the union to a board of competent real estate appraisers selected in the following manner: one (1) to be selected by the representatives of the employee, and one (1) by the Recipient, and these two, if unable to agree within thirty (30) days upon the valuation, shall endeavor by agreement with ten (10) days thereafter to select a third appraiser or to agree to a method by which a third appraiser shall be selected, and failing such agreement, either party may request the State and local Board of Real Estate Commissioners to designate within ten (10) days a third appraiser, whose designation will be binding upon the parties and whose jurisdiction shall be limited to determination of the issues raised in this paragraph only. A decision of a majority of the appraisers shall be required and said decision shall be final, binding, and conclusive. The compensation and expenses of the neutral appraiser including expenses of the appraisal board, shall be borne equally by the parties to the proceedings. All other expenses shall be paid by the party incurring them, including the compensation of the appraiser selected by such party. (12)(d) Except as otherwise provided in paragraph (11)(b) hereof, changes in place of residence, subsequent to the initial changes as a result of the Project, which are not a result of the Project but grow out of the normal exercise of seniority rights, shall not be considered within the purview of this paragraph. (12)(e) "Change in residence" means transfer to a work location which is either (A) outside a radius of twenty (20) miles of the employee's former work location and farther from the employee’s residence than was his/her former work location, or (B) is more than thirty (30) normal highway route miles from the employee’s residence and also farther from his/her residence than was the employee’s former work location. (13)(a) A dismissed employee entitled to protection under this arrangement may, at the employee’s option within twenty-one (21) days of his/her dismissal, resign and (in lieu of all other benefits and protections provided in this arrangement) accept a lump sum payment computed in accordance with section (9) of the Washington Job Protection Agreement of May 1936: Length of Service Separation Allowance 1 year and less than 2 years 3 months' pay 2 " " " " 3 " 6 " " 3 " " " " 5 " 9 " " 5 " " " " 10 " 12 " " 10 " " " " 15 " 12 " " 15 " " over 12 " " In the case of an employee with less than one year's service, five days' pay, computed by multiplying by 5 the normal daily earnings (including regularly scheduled overtime, but excluding other overtime payments) received by the employee in the position last occupied, for each month in which the employee performed service, will be paid as the lump sum. Length of service shall be computed as provided in Section 7(b) of the Washington Job Protection Agreement, as follows: For the purposes of this arrangement, the length of service of the employee shall be determined from the date the employee last acquired an employment status with the employing carrier and the employee shall be given credit for one month's service for each month in which the employee performed any service (in any capacity whatsoever) and twelve (12) such months shall be credited as one year's service. The employment status of an employee shall not be interrupted by furlough in instances where the employee has a right to and does return to service when called. In determining length of service of an employee acting as an officer or other official representative of an employee organization, the employee will be given credit for performing service while so engaged on leave of absence from the service of a carrier. (13)(b) One month's pay shall be computed by multiplying by 30 the normal daily earnings (including regularly scheduled overtime, but excluding other overtime payments) received by the employee in the position last occupied prior to time of the employee’s dismissal as a result of the Project. (14) Whenever used herein, unless the context requires otherwise, the term "protective period" means that period of time during which a displaced or dismissed employee is to be provided protection hereunder and extends from the date on which an employee is displaced or dismissed to the expiration of six (6) years therefrom, provided, however, that the protective period for any particular employee during which the employee is entitled to receive the benefits of these provisions shall not continue for a longer period following the date the employee was displaced or dismissed than the employee's length of service, as shown by the records and labor agreements applicable to his/her employment prior to the date of the employee’s displacement or dismissal. (15)(a) In the event that employee(s) are represented by a Union, any dispute, claim, or grievance arising from or relating to the interpretation, application or enforcement of the provisions of this arrangement, not otherwise governed by paragraph 12(c), the Labor- Management Relations Act, as amended, the Railway Labor Act, as amended, or by impasse resolution provisions in a collective bargaining or protective arrangement involving the Recipient and the Union, which cannot be settled by the parties thereto within thirty (30) days after the dispute or controversy arises, may be referred by any such party to any final and binding disputes settlement procedure acceptable to the parties. In the event they cannot agree upon such procedure, the dispute, claim, or grievance may be submitted at the written request of the Recipient or the Union to final and binding arbitration. Should the parties be unable to agree upon the selection of a neutral arbitrator within ten (10) days, any party may request the American Arbitration Association to furnish, from among arbitrators who are then available to serve, five (5) arbitrators from which a neutral arbitrator shall be selected. The parties shall, within five (5) days after the receipt of such list, determine by lot the order of elimination and thereafter each shall, in that order, alternately eliminate one name until only one name remains. The remaining person on the list shall be the neutral arbitrator. Unless otherwise provided, in the case of arbitration proceedings, under paragraph (5) of this arrangement, the arbitration shall commence within fifteen (15) days after selection or appointment of the neutral arbitrator, and the decision shall be rendered within forty-five (45) days after the hearing of the dispute has been concluded and the record closed. The decision shall be final and binding. All the conditions of the arrangement shall continue to be effective during the arbitration proceedings. (15)(b) The compensation and expenses of the neutral arbitrator, and any other jointly incurred expenses, shall be borne equally by the Union(s) and Recipient, and all other expenses shall be paid by the party incurring them. (15)(c) In the event that employee(s) are not represented by a Union, any dispute, claim, or grievance arising from or relating to the interpretation, application or enforcement of the provisions of this arrangement which cannot be settled by the Recipient and the employee(s) within thirty (30) days after the dispute or controversy arises, may be referred by any such party to any final and binding dispute settlement procedure acceptable to the parties, or in the event the parties cannot agree upon such a procedure, the dispute or controversy may be referred to the Secretary of Labor for a final and binding determination. (15)(d) In the event of any dispute as to whether or not a particular employee was affected by the Project, it shall be the obligation of the employee or the representative of the employee to identify the Project and specify the pertinent facts of the Project relied upon. It shall then be the burden of the Recipient to prove that factors other than the Project affected the employee. The claiming employee shall prevail if it is established that the Project had an effect upon the employee even if other factors may also have affected the employee. (See Hodgson's Affidavit in Civil Action No. 825-71). (16) The Recipient will be financially responsible for the application of these conditions and will make the necessary arrangements so that any employee covered by this arrangement may file a written claim of its violation, through the Union, or directly if the employee is outside the bargaining unit, with the Recipient within sixty (60) days of the date the employee is terminated or laid off as a result of the Project, or within eighteen (18) months of the date the employee’s position with respect to his/her employment is otherwise worsened as a result of the Project. In the latter case, if the events giving rise to the claim have occurred over an extended period, the 18-month limitation shall be measured from the last such event. No benefits shall be payable for any period prior to six (6) months from the date of the filing of any claim. Unless such claims are filed with the Recipient within said time limitations, the Recipient shall thereafter be relieved of all liabilities and obligations related to the claim. The Recipient will fully honor the claim, making appropriate payments, or will give notice to the claimant or his/her representative of the basis for denying or modifying such claim, giving reasons therefore. If the Recipient fails to honor such claim, the Union or non-bargaining unit employee may invoke the following procedures for further joint investigation of the claim by giving notice in writing. Within ten (10) days from the receipt of such notice, the parties shall exchange such factual material as may be requested of them relevant to the disposition of the claim and shall jointly take such steps as may be necessary or desirable to obtain from any third party such additional factual materials as may be relevant. In the event the Recipient rejects the claim, the claim may be processed to arbitration as hereinabove provided by paragraph (15). (17) Nothing in this arrangement shall be construed as depriving any employee of any rights or benefits which such employee may have under existing employment or collective bargaining agreements or otherwise; provided that there shall be no duplication of benefits to any employee, and, provided further, that any benefit under this arrangement shall be construed to include the conditions, responsibilities, and obligations accompanying such benefit. This arrangement shall not be deemed a waiver of any rights of any Union or of any represented employee derived from any other agreement or provision of federal, state or local law. (18) During the employee's protective period, a dismissed employee shall, if the employee so requests, in writing, be granted priority of employment or reemployment to fill any vacant position within the jurisdiction and control of the Recipient reasonably comparable to that which the employee held when dismissed, including those in the employment of any entity bound by this arrangement pursuant to paragraph (21) herein, for which the employee is, or by training or retraining can become, qualified; not, however, in contravention of collective bargaining agreements related thereto. In the event such employee requests such training or re-training to fill such vacant position, the Recipient shall provide for such training or re-training at no cost to the employee. The employee shall be paid the salary or hourly rate provided for in the applicable collective bargaining agreement or otherwise established in personnel policies or practices for such position, plus any displacement allowance to which the employee may be otherwise entitled. If such dismissed employee who has made such request fails, without good cause, within ten (10) days to accept an offer of a position comparable to that which the employee held when dismissed for which the employee is qualified, or for which the employee has satisfactorily completed such training, the employee shall, effective at the expiration of such ten-day period, forfeit all rights and benefits under this arrangement. As between employees who request employment pursuant to this paragraph, the following order where applicable shall prevail in hiring such employees: (a) Employees in the craft or class of the vacancy shall be given priority over employees without seniority in such craft or class; (b) As between employees having seniority in the craft or class of the vacancy, the senior employees, based upon their service in that craft or class, as shown on the appropriate seniority roster, shall prevail over junior employees; (c) As between employees not having seniority in the craft or class of the vacancy, the senior employees, based upon their service in the crafts or classes in which they do have seniority as shown on the appropriate seniority rosters, shall prevail over junior employees. (19) The Recipient will post, in a prominent and accessible place, a notice stating that the Recipient has received federal assistance under the Federal Transit statute and has agreed to comply with the provisions of 49 U.S.C., Section 5333(b). This notice shall also specify the terms and conditions set forth herein for the protection of employees. The Recipient shall maintain and keep on file all relevant books and records in sufficient detail as to provide the basic information necessary to the proper application, administration, and enforcement of this arrangement and to the proper determination of any claims arising thereunder. (20) In the event the Project is approved for assistance under the statute, the foregoing terms and conditions shall be made part of the contract of assistance between the federal government and the applicant for federal funds and between the applicant and any recipient of federal funds; provided, however, that this arrangement shall not merge into the contract of assistance, but shall be independently binding and enforceable by and upon the parties thereto, and by any covered employee or his/her representative, in accordance with its terms, nor shall any other employee protective agreement merge into this arrangement, but each shall be independently binding and enforceable by and upon the parties thereto, in accordance with its terms. (21) This arrangement shall be binding upon the successors and assigns of the parties hereto, and no provisions, terms, or obligations herein contained shall be affected, modified, altered, or changed in any respect whatsoever by reason of the arrangements made by or for the Recipient to manage and operate the system. Any person, enterprise, body, or agency, whether publicly - or privately-owned, which shall undertake the management, provision and/or operation of the Project services or the Recipient’s transit system, or any part or portion thereof, under contractual arrangements of any form with the Recipient, its successors or assigns, shall agree to be bound by the terms of this arrangement and accept the responsibility with the Recipient for full performance of these conditions. As a condition precedent to any such contractual arrangements, the Recipient shall require such person, enterprise, body or agency to so agree. (22) In the event of the acquisition, assisted with Federal funds, of any transportation system or services, or any part or portion thereof, the employees of the acquired entity shall be assured employment, in comparable positions, within the jurisdiction and control of the acquiring entity, including positions in the employment of any entity bound by this arrangement pursuant to paragraph (21). All persons employed under the provisions of this paragraph shall be appointed to such comparable positions without examination, other than that required by applicable federal, state or federal law or collective bargaining agreement, and shall be credited with their years of service for purposes of seniority, vacations, and pensions in accordance with the records of their former employer and/or any applicable collective bargaining agreements. (23) The employees covered by this arrangement shall continue to receive any applicable coverage under Social Security, Railroad Retirement, Workmen's Compensation, unemployment compensation, and the like. In no event shall these benefits be worsened as a result of the Project. (24) In the event any provision of this arrangement is held to be invalid, or otherwise unenforceable under the federal, state, or local law, in the context of a particular Project, the remaining provisions of this arrangement shall not be affected and the invalid or unenforceable provision shall be renegotiated by the Recipient and the interested Union representatives, if any, of the employees involved for purpose of adequate replacement under Section 5333(b). If such negotiation shall not result in mutually satisfactory agreement any party may invoke the jurisdiction of the Secretary of Labor to determine substitute fair and equitable employee protective arrangements for application only to the particular Project, which shall be incorporated in this arrangement only as applied to that Project, and any other appropriate action, remedy, or relief. (25) If any employer of the employees covered by this arrangement shall have rearranged or adjusted its forces in anticipation of the Project, with the effect of depriving an employee of benefits to which the employee should be entitled under this arrangement, the provisions of this arrangement shall apply to such employee as of the date when the employee was so affected. Last Updated: 02-07-18 Certifications and Assurances Fiscal Year 2024 1 Not every provision of every certification will apply to every applicant or award. If a provision of a certification does not apply to the applicant or its award, FTA will not enforce that provision. Text in italic is guidance to the public. It does not have the force and effect of law, and is not meant to bind the public in any way. It is intended only to provide clarity to the public regarding existing requirements under the law or agency policies. CATEGORY 1. CERTIFICATIONS AND ASSURANCES REQUIRED OF EVERY APPLICANT. All applicants must make the certifications in this category. 1.1. Standard Assurances. The certifications in this subcategory appear as part of the applicant’s registration or annual registration renewal in the System for Award Management (SAM.gov) and on the Office of Management and Budget’s standard form 424B “Assurances—Non-Construction Programs”. This certification has been modified in places to include analogous certifications required by U.S. DOT statutes or regulations. As the duly authorized representative of the applicant, you certify that the applicant: (a) Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. (b) Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. (c) Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. (d) Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. (e) Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§ 4728– 4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM’s Standards for a Merit System of Personnel Administration (5 CFR 900, Subpart F). Certifications and Assurances Fiscal Year 2024 2 (f) Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (1) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin, as effectuated by U.S. DOT regulation 49 CFR Part 21; (2) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681– 1683, and 1685–1686), which prohibits discrimination on the basis of sex, as effectuated by U.S. DOT regulation 49 CFR Part 25; (3) Section 5332 of the Federal Transit Law (49 U.S.C. § 5332), which prohibits any person being excluded from participating in, denied a benefit of, or discriminated against under, a project, program, or activity receiving financial assistance from FTA because of race, color, religion, national origin, sex, disability, or age. (4) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps, as effectuated by U.S. DOT regulation 49 CFR Part 27; (5) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101–6107), which prohibits discrimination on the basis of age; (6) The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (7) The comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91–616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (8) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (9) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental, or financing of housing; (10) Any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (11) the requirements of any other nondiscrimination statute(s) which may apply to the application. (g) Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (“Uniform Act”) (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. The requirements of the Uniform Act are effectuated by U.S. DOT regulation 49 CFR Part 24. Certifications and Assurances Fiscal Year 2024 3 (h) Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§ 1501–1508 and 7324–7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. (i) Will comply, as applicable, with the provisions of the Davis–Bacon Act (40 U.S.C. §§ 276a to 276a-7), the Copeland Act (40 U.S.C. § 276c and 18 U.S.C. § 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327–333), regarding labor standards for federally assisted construction subagreements. (j) Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. (k) Will comply with environmental standards which may be prescribed pursuant to the following: (1) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (2) Notification of violating facilities pursuant to EO 11738; (3) Protection of wetlands pursuant to EO 11990; (4) Evaluation of flood hazards in floodplains in accordance with EO 11988; (5) Assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (6) Conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§ 7401 et seq.); (7) Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and (8) Protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93–205). (l) Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. (m) Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§ 469a-1 et seq.). (n) Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. (o) Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§ 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded Certifications and Assurances Fiscal Year 2024 4 animals held for research, teaching, or other activities supported by this award of assistance. (p) Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. (q) Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and 2 CFR Part 200, Subpart F, “Audit Requirements”, as adopted and implemented by U.S. DOT at 2 CFR Part 1201. (r) Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing the program under which it is applying for assistance. (s) Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a subrecipient from: (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect; (2) Procuring a commercial sex act during the period of time that the award is in effect; or (3) Using forced labor in the performance of the award or subawards under the award. 1.2. Standard Assurances: Additional Assurances for Construction Projects. This certification appears on the Office of Management and Budget’s standard form 424D “Assurances—Construction Programs” and applies specifically to federally assisted projects for construction. This certification has been modified in places to include analogous certifications required by U.S. DOT statutes or regulations. As the duly authorized representative of the applicant, you certify that the applicant: (a) Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency; will record the Federal awarding agency directives; and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of the project. (b) Will comply with the requirements of the assistance awarding agency with regard to the drafting, review, and approval of construction plans and specifications. (c) Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work confirms with the approved plans and specifications, and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. Certifications and Assurances Fiscal Year 2024 5 1.3. Procurement. The Uniform Administrative Requirements, 2 CFR § 200.325, allow a recipient to self-certify that its procurement system complies with Federal requirements, in lieu of submitting to certain pre-procurement reviews. The applicant certifies that its procurement system complies with: (a) U.S. DOT regulations, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,” 2 CFR Part 1201, which incorporates by reference U.S. OMB regulatory guidance, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,” 2 CFR Part 200, particularly 2 CFR §§ 200.317–200.327 “Procurement Standards; (b) Federal laws, regulations, and requirements applicable to FTA procurements; and (c) The latest edition of FTA Circular 4220.1 and other applicable Federal guidance. 1.4. Suspension and Debarment. Pursuant to Executive Order 12549, as implemented at 2 CFR Parts 180 and 1200, prior to entering into a covered transaction with an applicant, FTA must determine whether the applicant is excluded from participating in covered non-procurement transactions. For this purpose, FTA is authorized to collect a certification from each applicant regarding the applicant’s exclusion status. 2 CFR § 180.300. Additionally, each applicant must disclose any information required by 2 CFR § 180.335 about the applicant and the applicant’s principals prior to entering into an award agreement with FTA. This certification serves both purposes. The applicant certifies, to the best of its knowledge and belief, that the applicant and each of its principals: (a) Is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily or involuntarily excluded from covered transactions by any Federal department or agency; (b) Has not, within the preceding three years, been convicted of or had a civil judgment rendered against him or her for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction; violation of Federal or State antitrust statutes, including those proscribing price fixing between competitors, allocation of customers between competitors, and bid rigging; commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; or commission of any other offense indicating a lack of business integrity or business honesty; Certifications and Assurances Fiscal Year 2024 6 (c) Is not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any offense described in paragraph (b) of this certification; (d) Has not, within the preceding three years, had one or more public transactions (Federal, State, or local) terminated for cause or default. 1.5. Coronavirus Response and Relief Supplemental Appropriations Act, 2021, and CARES Act Funding. The applicant certifies: (a) To the maximum extent possible, funds made available under title IV of division M of the Consolidated Appropriations Act, 2021 (Public Law 116–260), and in title XII of division B of the CARES Act (Public Law 116–136; 134 Stat. 599) shall be directed to payroll and operations of public transit (including payroll and expenses of private providers of public transportation); or (b) The applicant certifies that the applicant has not furloughed any employees. 1.6. American Rescue Plan Act Funding. The applicant certifies: (a) Funds made available by Section 3401(a)(2)(A) of the American Rescue Plan Act of 2021 (Public Law 117-2) shall be directed to payroll and operations of public transportation (including payroll and expenses of private providers of public transportation); or (b) The applicant certifies that the applicant has not furloughed any employees. CATEGORY 2. PUBLIC TRANSPORTATION AGENCY SAFETY PLANS This certification is required of each applicant under the Urbanized Area Formula Grants Program (49 U.S.C. § 5307), each rail operator that is subject to FTA’s state safety oversight programs, and each State that is required to draft and certify a Public Transportation Agency Safety Plan on behalf of a Small Public Transportation Provider (as that term is defined at 49 CFR § 673.5) pursuant to 49 CFR § 673.11(d). This certification is required by 49 U.S.C. § 5307(c)(1)(L), 49 U.S.C. § 5329(d)(1), and 49 CFR § 673.13. This certification is a condition of receipt of Urbanized Area Formula Grants Program (49 U.S.C. § 5307) funding. This certification does not apply to any applicant that only receives financial assistance from FTA under the Formula Grants for the Enhanced Mobility of Seniors Program (49 U.S.C. Certifications and Assurances Fiscal Year 2024 7 § 5310), the Formula Grants for Rural Areas Program (49 U.S.C. § 5311), or combination of these two programs, unless it operates a rail fixed guideway public transportation system. If the applicant is an operator, the applicant certifies that it has established a Public Transportation Agency Safety Plan meeting the requirements of 49 U.S.C. § 5329(d)(1) and 49 CFR Part 673; including, specifically, that the board of directors (or equivalent entity) of the applicant has approved, or, in the case of an applicant that will apply for assistance under 49 U.S.C. § 5307 that is serving an urbanized area with a population of 200,000 or more, the safety committee of the entity established under 49 U.S.C. § 5329(d)(5), followed by the board of directors (or equivalent entity) of the applicant has approved, the Public Transportation Agency Safety Plan or any updates thereto; and, for each recipient serving an urbanized area with a population of fewer than 200,000, that the Public Transportation Agency Safety Plan has been developed in cooperation with frontline employee representatives. If the applicant is a State that drafts and certifies a Public Transportation Agency Safety Plan on behalf of a public transportation operator, the applicant certifies that: (a) It has drafted and certified a Public Transportation Agency Safety Plan meeting the requirements of 49 U.S.C. § 5329(d)(1) and 49 CFR Part 673 for each Small Public Transportation Provider (as that term is defined at 49 CFR § 673.5) in the State, unless the Small Public Transportation Provider provided notification to the State that it was opting out of the State-drafted plan and drafting its own Public Transportation Agency Safety Plan; and (b) Each Small Public Transportation Provider within the State that opts to use a State- drafted Public Transportation Agency Safety Plan has a plan that has been approved by the provider’s Accountable Executive (as that term is defined at 49 CFR § 673.5), Board of Directors or Equivalent Authority (as that term is defined at 49 CFR § 673.5), and, if the Small Public Transportation Provider serves an urbanized area with a population of 200,000 or more, the safety committee of the Small Public Transportation Provider established under 49 U.S.C. § 5329(d)(5). CATEGORY 3. TAX LIABILITY AND FELONY CONVICTIONS. If the applicant is a business association (regardless of for-profit, not for-profit, or tax exempt status), it must make this certification. Federal appropriations acts since at least 2014 have prohibited FTA from using funds to enter into an agreement with any corporation that has unpaid Federal tax liabilities or recent felony convictions without first considering the corporation for debarment. E.g., Consolidated Appropriations Act, 2023, Pub. L. 117-328, div. E, tit. VII, §§ 744–745. U.S. DOT Order 4200.6 defines a “corporation” as “any private corporation, partnership, trust, joint-stock company, sole proprietorship, or other business association”, and applies the restriction to all tiers of subawards. As prescribed by U.S. DOT Certifications and Assurances Fiscal Year 2024 8 Order 4200.6, FTA requires each business association applicant to certify as to its tax and felony status. If the applicant is a private corporation, partnership, trust, joint-stock company, sole proprietorship, or other business association, the applicant certifies that: (a) It has no unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and (b) It has not been convicted of a felony criminal violation under any Federal law within the preceding 24 months. CATEGORY 4. LOBBYING. If the applicant will apply for a grant or cooperative agreement exceeding $100,000, or a loan, line of credit, loan guarantee, or loan insurance exceeding $150,000, it must make the following certification and, if applicable, make a disclosure regarding the applicant’s lobbying activities. This certification is required by 49 CFR § 20.110 and app. A to that part. This certification does not apply to an applicant that is an Indian Tribe, Indian organization, or an Indian tribal organization exempt from the requirements of 49 CFR Part 20. 4.1. Certification for Contracts, Grants, Loans, and Cooperative Agreements. The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and Certifications and Assurances Fiscal Year 2024 9 contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 4.2. Statement for Loan Guarantees and Loan Insurance. The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. CATEGORY 5. PRIVATE SECTOR PROTECTIONS. If the applicant will apply for funds that it will use to acquire or operate public transportation facilities or equipment, the applicant must make the following certification regarding protections for the private sector. 5.1. Charter Service Agreement. To enforce the provisions of 49 U.S.C. § 5323(d), FTA’s charter service regulation requires each applicant seeking assistance from FTA for the purpose of acquiring or operating any public transportation equipment or facilities to make the following Charter Service Agreement. 49 CFR § 604.4. The applicant agrees that it, and each of its subrecipients, and third party contractors at any level who use FTA-funded vehicles, may provide charter service using equipment or facilities acquired with Federal assistance authorized under the Federal Transit Laws only in compliance with the regulations set out in 49 CFR Part 604, the terms and conditions of which are incorporated herein by reference. Certifications and Assurances Fiscal Year 2024 10 5.2. School Bus Agreement. To enforce the provisions of 49 U.S.C. § 5323(f), FTA’s school bus regulation requires each applicant seeking assistance from FTA for the purpose of acquiring or operating any public transportation equipment or facilities to make the following agreement regarding the provision of school bus services. 49 CFR § 605.15. (a) If the applicant is not authorized by the FTA Administrator under 49 CFR § 605.11 to engage in school bus operations, the applicant agrees and certifies as follows: (1) The applicant and any operator of project equipment agrees that it will not engage in school bus operations in competition with private school bus operators. (2) The applicant agrees that it will not engage in any practice which constitutes a means of avoiding the requirements of this agreement, part 605 of the Federal Mass Transit Regulations, or section 164(b) of the Federal-Aid Highway Act of 1973 (49 U.S.C. 1602a(b)). (b) If the applicant is authorized or obtains authorization from the FTA Administrator to engage in school bus operations under 49 CFR § 605.11, the applicant agrees as follows: (1) The applicant agrees that neither it nor any operator of project equipment will engage in school bus operations in competition with private school bus operators except as provided herein. (2) The applicant, or any operator of project equipment, agrees to promptly notify the FTA Administrator of any changes in its operations which might jeopardize the continuation of an exemption under § 605.11. (3) The applicant agrees that it will not engage in any practice which constitutes a means of avoiding the requirements of this agreement, part 605 of the Federal Transit Administration regulations or section 164(b) of the Federal-Aid Highway Act of 1973 (49 U.S.C. 1602a(b)). (4) The applicant agrees that the project facilities and equipment shall be used for the provision of mass transportation services within its urban area and that any other use of project facilities and equipment will be incidental to and shall not interfere with the use of such facilities and equipment in mass transportation service to the public. CATEGORY 6. TRANSIT ASSET MANAGEMENT PLAN. If the applicant owns, operates, or manages capital assets used to provide public transportation, the following certification is required by 49 U.S.C. § 5326(a). The applicant certifies that it is in compliance with 49 CFR Part 625. Certifications and Assurances Fiscal Year 2024 11 CATEGORY 7. ROLLING STOCK BUY AMERICA REVIEWS AND BUS TESTING. 7.1. Rolling Stock Buy America Reviews. If the applicant will apply for an award to acquire rolling stock for use in revenue service, it must make this certification. This certification is required by 49 CFR § 663.7. The applicant certifies that it will conduct or cause to be conducted the pre-award and post- delivery audits prescribed by 49 CFR Part 663 and will maintain on file the certifications required by Subparts B, C, and D of 49 CFR Part 663. 7.2. Bus Testing. If the applicant will apply for funds for the purchase or lease of any new bus model, or any bus model with a major change in configuration or components, the applicant must make this certification. This certification is required by 49 CFR § 665.7. The applicant certifies that the bus was tested at the Bus Testing Facility and that the bus received a passing test score as required by 49 CFR Part 665. The applicant has received or will receive the appropriate full Bus Testing Report and any applicable partial testing reports before final acceptance of the first vehicle. CATEGORY 8. URBANIZED AREA FORMULA GRANTS PROGRAM. If the applicant will apply for an award under the Urbanized Area Formula Grants Program (49 U.S.C. § 5307), or any other program or award that is subject to the requirements of 49 U.S.C. § 5307, including the Formula Grants for the Enhanced Mobility of Seniors Program (49 U.S.C. § 5310); “flex funds” from infrastructure programs administered by the Federal Highways Administration (see 49 U.S.C. § 5334(i)); projects that will receive an award authorized by the Transportation Infrastructure Finance and Innovation Act (“TIFIA”) (23 U.S.C. §§ 601–609) or State Infrastructure Bank Program (23 U.S.C. § 610) (see 49 U.S.C. § 5323(o)); formula awards or competitive awards to urbanized areas under the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339(a) and (b)); or low or no emission awards to any area under the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339(c)), the applicant must make the following certification. This certification is required by 49 U.S.C. § 5307(c)(1). The applicant certifies that it: (a) Has or will have the legal, financial, and technical capacity to carry out the program of projects (developed pursuant 49 U.S.C. § 5307(b)), including safety and security aspects of the program; (b) Has or will have satisfactory continuing control over the use of equipment and facilities; Certifications and Assurances Fiscal Year 2024 12 (c) Will maintain equipment and facilities in accordance with the applicant’s transit asset management plan; (d) Will ensure that, during non-peak hours for transportation using or involving a facility or equipment of a project financed under this section, a fare that is not more than 50 percent of the peak hour fare will be charged for any— (1) Senior; (2) Individual who, because of illness, injury, age, congenital malfunction, or any other incapacity or temporary or permanent disability (including an individual who is a wheelchair user or has semi-ambulatory capability), cannot use a public transportation service or a public transportation facility effectively without special facilities, planning, or design; and (3) Individual presenting a Medicare card issued to that individual under title II or XVIII of the Social Security Act (42 U.S.C. §§ 401 et seq., and 1395 et seq.); (e) In carrying out a procurement under 49 U.S.C. § 5307, will comply with 49 U.S.C. §§ 5323 (general provisions) and 5325 (contract requirements); (f) Has complied with 49 U.S.C. § 5307(b) (program of projects requirements); (g) Has available and will provide the required amounts as provided by 49 U.S.C. § 5307(d) (cost sharing); (h) Will comply with 49 U.S.C. §§ 5303 (metropolitan transportation planning) and 5304 (statewide and nonmetropolitan transportation planning); (i) Has a locally developed process to solicit and consider public comment before raising a fare or carrying out a major reduction of transportation; (j) Either— (1) Will expend for each fiscal year for public transportation security projects, including increased lighting in or adjacent to a public transportation system (including bus stops, subway stations, parking lots, and garages), increased camera surveillance of an area in or adjacent to that system, providing an emergency telephone line to contact law enforcement or security personnel in an area in or adjacent to that system, and any other project intended to increase the security and safety of an existing or planned public transportation system, at least 1 percent of the amount the recipient receives for each fiscal year under 49 U.S.C. § 5336; or (2) Has decided that the expenditure for security projects is not necessary; (k) In the case of an applicant for an urbanized area with a population of not fewer than 200,000 individuals, as determined by the Bureau of the Census, will submit an annual report listing projects carried out in the preceding fiscal year under 49 U.S.C. § 5307 for associated transit improvements as defined in 49 U.S.C. § 5302; and (l) Will comply with 49 U.S.C. § 5329(d) (public transportation agency safety plan). Certifications and Assurances Fiscal Year 2024 13 CATEGORY 9. FORMULA GRANTS FOR RURAL AREAS. If the applicant will apply for funds made available to it under the Formula Grants for Rural Areas Program (49 U.S.C. § 5311), it must make this certification. Paragraph (a) of this certification helps FTA make the determinations required by 49 U.S.C. § 5310(b)(2)(C). Paragraph (b) of this certification is required by 49 U.S.C. § 5311(f)(2). Paragraph (c) of this certification, which applies to funds apportioned for the Appalachian Development Public Transportation Assistance Program, is necessary to enforce the conditions of 49 U.S.C. § 5311(c)(2)(D). (a) The applicant certifies that its State program for public transportation service projects, including agreements with private providers for public transportation service— (1) Provides a fair distribution of amounts in the State, including Indian reservations; and (2) Provides the maximum feasible coordination of public transportation service assisted under 49 U.S.C. § 5311 with transportation service assisted by other Federal sources; and (b) If the applicant will in any fiscal year expend less than 15% of the total amount made available to it under 49 U.S.C. § 5311 to carry out a program to develop and support intercity bus transportation, the applicant certifies that it has consulted with affected intercity bus service providers, and the intercity bus service needs of the State are being met adequately. (c) If the applicant will use for a highway project amounts that cannot be used for operating expenses authorized under 49 U.S.C. § 5311(c)(2) (Appalachian Development Public Transportation Assistance Program), the applicant certifies that— (1) It has approved the use in writing only after providing appropriate notice and an opportunity for comment and appeal to affected public transportation providers; and (2) It has determined that otherwise eligible local transit needs are being addressed. CATEGORY 10. FIXED GUIDEWAY CAPITAL INVESTMENT GRANTS AND THE EXPEDITED PROJECT DELIVERY FOR CAPITAL INVESTMENT GRANTS PILOT PROGRAM. If the applicant will apply for an award under any subsection of the Fixed Guideway Capital Investment Program (49 U.S.C. § 5309), including an award made pursuant to the FAST Act’s Expedited Project Delivery for Capital Investment Grants Pilot Program (Pub. L. 114-94, div. A, title III, § 3005(b)), the applicant must make the following certification. This certification is required by 49 U.S.C. § 5309(c)(2) and Pub. L. 114-94, div. A, title III, § 3005(b)(3)(B). The applicant certifies that it: Certifications and Assurances Fiscal Year 2024 14 (a) Has or will have the legal, financial, and technical capacity to carry out its Award, including the safety and security aspects of that Award, (b) Has or will have satisfactory continuing control over the use of equipment and facilities acquired or improved under its Award. (c) Will maintain equipment and facilities acquired or improved under its Award in accordance with its transit asset management plan; and (d) Will comply with 49 U.S.C. §§ 5303 (metropolitan transportation planning) and 5304 (statewide and nonmetropolitan transportation planning). CATEGORY 11. GRANTS FOR BUSES AND BUS FACILITIES AND LOW OR NO EMISSION VEHICLE DEPLOYMENT GRANT PROGRAMS. If the applicant is in an urbanized area and will apply for an award under subsection (a) (formula grants), subsection (b) (buses and bus facilities competitive grants), or subsection (c) (low or no emissions grants) of the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339), the applicant must make the certification in Category 8 for Urbanized Area Formula Grants (49 U.S.C. § 5307). This certification is required by 49 U.S.C. § 5339(a)(3), (b)(6), and (c)(3), respectively. If the applicant is in a rural area and will apply for an award under subsection (a) (formula grants), subsection (b) (bus and bus facilities competitive grants), or subsection (c) (low or no emissions grants) of the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339), the applicant must make the certification in Category 9 for Formula Grants for Rural Areas (49 U.S.C. § 5311). This certification is required by 49 U.S.C. § 5339(a)(3), (b)(6), and (c)(3), respectively. Making this certification will incorporate by reference the applicable certifications in Category 8 or Category 9. If the applicant will receive a competitive award under subsection (b) (buses and bus facilities competitive grants), or subsection (c) (low or no emissions grants) of the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339) related to zero emissions vehicles or related infrastructure, it must make the following certification. This certification is required by 49 U.S.C. § 5339(d). The applicant will use 5 percent of grants related to zero emissions vehicles (as defined in subsection (c)(1)) or related infrastructure under subsection (b) or (c) to fund workforce development training as described in section 49 U.S.C. § 5314(b)(2) (including registered apprenticeships and other labor-management training programs) under the recipient’s plan to address the impact of the transition to zero emission vehicles on the applicant’s current workforce; or the applicant certifies a smaller percentage is necessary to carry out that plan. Certifications and Assurances Fiscal Year 2024 15 CATEGORY 12. ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES PROGRAMS. If the applicant will apply for an award under the Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities Program (49 U.S.C. § 5310), it must make the certification in Category 8 for Urbanized Area Formula Grants (49 U.S.C. § 5307). This certification is required by 49 U.S.C. § 5310(e)(1). Making this certification will incorporate by reference the certification in Category 8, except that FTA has determined that (d), (f), (i), (j), and (k) of Category 8 do not apply to awards made under 49 U.S.C. § 5310 and will not be enforced. In addition to the certification in Category 8, the applicant must make the following certification that is specific to the Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities Program. This certification is required by 49 U.S.C. § 5310(e)(2). The applicant certifies that: (a) The projects selected by the applicant are included in a locally developed, coordinated public transit-human services transportation plan; (b) The plan described in clause (a) was developed and approved through a process that included participation by seniors, individuals with disabilities, representatives of public, private, and nonprofit transportation and human services providers, and other members of the public; (c) To the maximum extent feasible, the services funded under 49 U.S.C. § 5310 will be coordinated with transportation services assisted by other Federal departments and agencies, including any transportation activities carried out by a recipient of a grant from the Department of Health and Human Services; and (d) If the applicant will allocate funds received under 49 U.S.C. § 5310 to subrecipients, it will do so on a fair and equitable basis. CATEGORY 13. STATE OF GOOD REPAIR GRANTS. If the applicant will apply for an award under FTA’s State of Good Repair Grants Program (49 U.S.C. § 5337), it must make the following certification. Because FTA generally does not review the transit asset management plans of public transportation providers, the asset management certification is necessary to enforce the provisions of 49 U.S.C. § 5337(a)(4). The certification with regard to acquiring restricted rail rolling stock is required by 49 U.S.C. § 5323(u)(4). Note that this certification is not limited to the use of Federal funds. The applicant certifies that the projects it will carry out using assistance authorized by the State of Good Repair Grants Program, 49 U.S.C. § 5337, are aligned with the applicant’s most recent transit asset management plan and are identified in the investment and prioritization section of such plan, consistent with the requirements of 49 CFR Part 625. Certifications and Assurances Fiscal Year 2024 16 If the applicant operates a rail fixed guideway service, the applicant certifies that, in the fiscal year for which an award is available to the applicant under the State of Good Repair Grants Program, 49 U.S.C. § 5337, the applicant will not award any contract or subcontract for the procurement of rail rolling stock for use in public transportation with a rail rolling stock manufacturer described in 49 U.S.C. § 5323(u)(1). CATEGORY 14. INFRASTRUCTURE FINANCE PROGRAMS. If the applicant will apply for an award for a project that will include assistance under the Transportation Infrastructure Finance and Innovation Act (“TIFIA”) Program (23 U.S.C. §§ 601–609) or the State Infrastructure Banks (“SIB”) Program (23 U.S.C. § 610), it must make the certifications in Category 8 for the Urbanized Area Formula Grants Program, Category 10 for the Fixed Guideway Capital Investment Grants program, and Category 13 for the State of Good Repair Grants program. These certifications are required by 49 U.S.C. § 5323(o). Making this certification will incorporate the certifications in Categories 8, 10, and 13 by reference. CATEGORY 15. ALCOHOL AND CONTROLLED SUBSTANCES TESTING. If the applicant will apply for an award under FTA’s Urbanized Area Formula Grants Program (49 U.S.C. § 5307), Fixed Guideway Capital Investment Program (49 U.S.C. § 5309), Formula Grants for Rural Areas Program (49 U.S.C. § 5311), or Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339) programs, the applicant must make the following certification. The applicant must make this certification on its own behalf and on behalf of its subrecipients and contractors. This certification is required by 49 CFR § 655.83. The applicant certifies that it, its subrecipients, and its contractors are compliant with FTA’s regulation for the Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations, 49 CFR Part 655. CATEGORY 16. RAIL SAFETY TRAINING AND OVERSIGHT. If the applicant is a State with at least one rail fixed guideway system, or is a State Safety Oversight Agency, or operates a rail fixed guideway system, it must make the following certification. The elements of this certification are required by 49 CFR §§ 672.31 and 674.39. The applicant certifies that the rail fixed guideway public transportation system and the State Safety Oversight Agency for the State are: (a) Compliant with the requirements of 49 CFR Part 672, “Public Transportation Safety Certification Training Program”; and (b) Compliant with the requirements of 49 CFR Part 674, “Sate Safety Oversight”. Certifications and Assurances Fiscal Year 2024 17 CATEGORY 17. DEMAND RESPONSIVE SERVICE. If the applicant operates demand responsive service and will apply for an award to purchase a non-rail vehicle that is not accessible within the meaning of 49 CFR Part 37, it must make the following certification. This certification is required by 49 CFR § 37.77. The applicant certifies that the service it provides to individuals with disabilities is equivalent to that provided to other persons. A demand responsive system, when viewed in its entirety, is deemed to provide equivalent service if the service available to individuals with disabilities, including individuals who use wheelchairs, is provided in the most integrated setting appropriate to the needs of the individual and is equivalent to the service provided other individuals with respect to the following service characteristics: (a) Response time; (b) Fares; (c) Geographic area of service; (d) Hours and days of service; (e) Restrictions or priorities based on trip purpose; (f) Availability of information and reservation capability; and (g) Any constraints on capacity or service availability. CATEGORY 18. INTEREST AND FINANCING COSTS. If the applicant will pay for interest or other financing costs of a project using assistance awarded under the Urbanized Area Formula Grants Program (49 U.S.C. § 5307), the Fixed Guideway Capital Investment Grants Program (49 U.S.C. § 5309), or any program that must comply with the requirements of 49 U.S.C. § 5307, including the Formula Grants for the Enhanced Mobility of Seniors Program (49 U.S.C. § 5310), “flex funds” from infrastructure programs administered by the Federal Highways Administration (see 49 U.S.C. § 5334(i)), or awards to urbanized areas under the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339), the applicant must make the following certification. This certification is required by 49 U.S.C. §§ 5307(e)(3) and 5309(k)(2)(D). The applicant certifies that: (a) Its application includes the cost of interest earned and payable on bonds issued by the applicant only to the extent proceeds of the bonds were or will be expended in carrying out the project identified in its application; and (b) The applicant has shown or will show reasonable diligence in seeking the most favorable financing terms available to the project at the time of borrowing. Certifications and Assurances Fiscal Year 2024 18 CATEGORY 19. CYBERSECURITY CERTIFICATION FOR RAIL ROLLING STOCK AND OPERATIONS. If the applicant operates a rail fixed guideway public transportation system, it must make this certification. This certification is required by 49 U.S.C. § 5323(v). For information about standards or practices that may apply to a rail fixed guideway public transportation system, visit https://www.nist.gov/cyberframework and https://www.cisa.gov/. The applicant certifies that it has established a process to develop, maintain, and execute a written plan for identifying and reducing cybersecurity risks that complies with the requirements of 49 U.S.C. § 5323(v)(2). CATEGORY 20. PUBLIC TRANSPORTATION ON INDIAN RESERVATIONS FORMULA AND DISCRETIONARY PROGRAM (TRIBAL TRANSIT PROGRAMS). Before FTA may provide Federal assistance for an Award financed under either the Public Transportation on Indian Reservations Formula or Discretionary Program authorized under 49 U.S.C. § 5311(c)(1), as amended by the FAST Act, (Tribal Transit Programs), the applicant must select the Certifications in Category 21, except as FTA determines otherwise in writing. Tribal Transit Program applicants may certify to this Category and Category 1 (Certifications and Assurances Required of Every Applicant) and need not make any other certification, to meet Tribal Transit Program certification requirements. If an applicant will apply for any program in addition to the Tribal Transit Program, additional certifications may be required. FTA has established terms and conditions for Tribal Transit Program grants financed with Federal assistance appropriated or made available under 49 U.S.C. § 5311(c)(1). The applicant certifies that: (a) It has or will have the legal, financial, and technical capacity to carry out its Award, including the safety and security aspects of that Award. (b) It has or will have satisfactory continuing control over the use of its equipment and facilities acquired or improved under its Award. (c) It will maintain its equipment and facilities acquired or improved under its Award, in accordance with its transit asset management plan and consistent with FTA regulations, “Transit Asset Management,” 49 CFR Part 625. Its Award will achieve maximum feasible coordination with transportation service financed by other federal sources. (d) With respect to its procurement system: (1) It will have a procurement system that complies with U.S. DOT regulations, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,” 2 CFR Part 1201, which incorporates by reference U.S. OMB regulatory guidance, “Uniform Administrative Requirements, Cost Certifications and Assurances Fiscal Year 2024 19 Principles, and Audit Requirements for Federal Awards,” 2 CFR Part 200, for Awards made on or after December 26, 2014, (2) It will have a procurement system that complies with U.S. DOT regulations, “Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments,” 49 CFR Part 18, specifically former 49 CFR § 18.36, for Awards made before December 26, 2014, or (3) It will inform FTA promptly if its procurement system does not comply with either of those U.S. DOT regulations. (e) It will comply with the Certifications, Assurances, and Agreements in: (1) Category 05.1 and 05.2 (Charter Service Agreement and School Bus Agreement), (2) Category 06 (Transit Asset Management Plan), (3) Category 07.1 and 07.2 (Rolling Stock Buy America Reviews and Bus Testing), (4) Category 09 (Formula Grants for Rural Areas), (5) Category 15 (Alcohol and Controlled Substances Testing), and (6) Category 17 (Demand Responsive Service). CATEGORY 21. EMERGENCY RELIEF PROGRAM. An applicant to the Public Transportation Emergency Relief Program, 49 U.S.C. § 5324, must make the following certification. The certification is required by 49 U.S.C. § 5324(f) and must be made before the applicant can receive a grant under the Emergency Relief program. The applicant certifies that the applicant has insurance required under State law for all structures related to the emergency relief program grant application. Certifications and Assurances Fiscal Year 2024 1 FEDERAL FISCAL YEAR 2024 CERTIFICATIONS AND ASSURANCES FOR FTA ASSISTANCE PROGRAMS (Signature pages alternate to providing Certifications and Assurances in TrAMS.) Name of Applicant:_____________________________________________________ The Applicant certifies to the applicable provisions of all categories: (check here) _______. Or, The Applicant certifies to the applicable provisions of the categories it has selected: Category Certification 01 Certifications and Assurances Required of Every Applicant 02 Public Transportation Agency Safety Plans 03 Tax Liability and Felony Convictions 04 Lobbying 05 Private Sector Protections 06 Transit Asset Management Plan 07 Rolling Stock Buy America Reviews and Bus Testing 08 Urbanized Area Formula Grants Program 09 Formula Grants for Rural Areas 10 Fixed Guideway Capital Investment Grants and the Expedited Project Delivery for Capital Investment Grants Pilot Program 11 Grants for Buses and Bus Facilities and Low or No Emission Vehicle Deployment Grant Programs City of Galesburg X Certifications and Assurances Fiscal Year 2024 2 12 Enhanced Mobility of Seniors and Individuals with Disabilities Programs 13 State of Good Repair Grants 14 Infrastructure Finance Programs 15 Alcohol and Controlled Substances Testing 16 Rail Safety Training and Oversight 17 Demand Responsive Service 18 Interest and Financing Costs 19 Cybersecurity Certification for Rail Rolling Stock and Operations 20 Tribal Transit Programs 21 Emergency Relief Program CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE AFFIRMATION OF APPLICANT Name of the Applicant: BY SIGNING BELOW, on behalf of the Applicant, I declare that it has duly authorized me to make these Certifications and Assurances and bind its compliance. Thus, it agrees to comply with all federal laws, regulations, and requirements, follow applicable federal guidance, and comply with the Certifications and Assurances as indicated on the foregoing page applicable to each application its Authorized Representative makes to the Federal Transit Administration (FTA) in the federal fiscal year, irrespective of whether the individual that acted on his or her Applicant’s behalf continues to represent it. The Certifications and Assurances the Applicant selects apply to each Award for which it now seeks, or may later seek federal assistance to be awarded by FTA during the federal fiscal year. The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the statements submitted with this document and any other submission made to FTA, and acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. § 3801 et seq., and implementing U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 CFR part 31, apply to any certification, assurance or submission made to FTA. The criminal provisions of 18 U.S.C. § 1001 apply to any certification, assurance, or submission made in connection with a federal public transportation program authorized by 49 U.S.C. chapter 53 or any other statute City of Galesburg Certifications and Assurances Fiscal Year 2024 3 In signing this document, I declare under penalties of perjury that the foregoing Certifications and Assurances, and any other statements made by me on behalf of the Applicant are true and accurate. Signature Date: Name Authorized Representative of Applicant AFFIRMATION OF APPLICANT’S ATTORNEY For (Name of Applicant): As the undersigned Attorney for the above-named Applicant, I hereby affirm to the Applicant that it has authority under state, local, or tribal government law, as applicable, to make and comply with the Certifications and Assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the Certifications and Assurances have been legally made and constitute legal and binding obligations on it. I further affirm that, to the best of my knowledge, there is no legislation or litigation pending or imminent that might adversely affect the validity of these Certifications and Assurances, or of the performance of its FTA assisted Award. Signature Date: Name Attorney for Applicant Each Applicant for federal assistance to be awarded by FTA must provide an Affirmation of Applicant’s Attorney pertaining to the Applicant’s legal capacity. The Applicant may enter its electronic signature in lieu of the Attorney’s signature within TrAMS, provided the Applicant has on file and uploaded to TrAMS this hard-copy Affirmation, signed by the attorney and dated this federal fiscal year. Peter Schwartzman City of Galesburg James Kelly Law Firm Representative _____________________________________________________________________________________________ Prepared by TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: Bid recommendation, purchase of a new utility tractor to be utilized by the Airport Division. SUMMARY RECOMMENDATION: The City Manager, Interim Director of Parks and Recreation, Fleet Superintendent and Purchasing Agent recommend that the City Council award the bid to Birkey’s Farm Store (Galesburg, IL) in the amount of $50,176.00 with trade for the purchase of a new Case IH Farmall 105A tractor. BACKGROUND: The Airport Division currently utilizes a utility tractor as part of their daily operations to mow and maintain the grounds while pulling a large batwing mower. The unit has served the division well but is beyond its useful life and is in need of replacement. After reviewing necessary specifications for a new unit, a bid request was created for this purchase. The bid was advertised in the Galesburg Register Mail, posted on the city website and sent to known vendors specializing in utility equipment. Four bids were received in response to this request. City staff thoroughly reviewed each bid and the low and best bid meeting the specifications for this purchase was Birkey’s Farm Store submitting a bid in the amount of $50,176.00 including trade. The model offered is a New Case IH Farmall 105A and can be delivered in 15 – 20 days from the order date. City staff recommend the approval of this purchase. BUDGET IMPACT: There are sufficient funds budgeted in the replacement program for this purchase. SUPPORTING DOCUMENTS: 1.Bid Tabulation 24-3004 City of Galesburg Bid Tab - New Utility Tractor Date: 02/21/24 Attended by: T.Miller/M.Miller/D.Miles Company Martin Tractor Inc Painter Farm Equipment Inc AC McCartney Equipment Birkeys Farm Store City, State Galesburg, IL Monmouth, IL Wataga, IL Galesburg, IL New Utility Tractor (as specified)79,500.00 89,000.00 81,900.00 74,176.00 Less Trade In of Exhisting Unit #352 (17,500.00) (24,000.00)(25,000.00) (24,000.00) Net Cost to City 62,000.00 65,000.00 56,900.00 50,176.00 Make/Model JD 5105M New Holland T5.110 DC Massey Ferguson 5711D Case IH Farmall 105A Acknowledge Addendum 1 Yes Yes Yes Yes Delivery Lead Time October 2024 30 Days 3 Weeks 15-20 Days Optional 5 Year Maintenance Agreement 3,838.00 NA 10,353.21 NA Warranty 2 years or 2,000 hours 2 years or 2000 hours 2 years or 2000 hours 2 years or 2000 hours Service Center Galesburg, IL Monmouth, IL Wataga, IL Galesburg, IL **Low and Best Bid ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by OLL Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: Approve Microsoft Licensing and Software Assurance three-year contract with Connection. SUMMARY RECOMMENDATION: The City Manager, Interim Director of Finance and Information Systems, IT Manager, and Purchasing Agent recommends approval of a three-year renewal agreement with Connection in the amount of $44,020.17 ($14,673.39/yr) for ongoing Microsoft licensing and software assurance. BACKGROUND: Currently MIS (Management Information Systems) manages a large number of Microsoft servers, databases, and remote users. This software is the primary systems software framework for our network. In years past we upgraded server versions as needed. Going forward we would like to submit regular licensing and software assurance in order to upgrade as needed and be able to spin up needed servers with the most recent software versions at will for City operational needs. A request for quotes was sent to 14 vendors. We received four responses. CDWg - $16,751.07 (3 yr total - $50,253.21) ITSavvy - $22,629.39 (3 yr total - $67,888.17) Titanium - $20,271.25 (3 yr total - $60,813.75) Connection - $14,673.39 (3 yr total - 44,020.17) BUDGET IMPACT: There are sufficient funds in the budget for this purchase. SUPPORTING DOCUMENTS: 24-4013 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by MB Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: Consultant Engineering Services for material testing for Asphalt and Concrete for Calendar Year 2024. SUMMARY RECOMMENDATION: Bruner Cooper & Zuck Inc. and Geotechnics for Construction Materials Testing Program for 2024. BACKGROUND: Material testing and inspection of concrete plants and asphalt plants are a required aspect of the inspection of public works projects. While City forces do some of the testing, the City does not have the required testing equipment or training to perform the tasks listed below. The exact amount of work that will be completed by consultants depends on the actual progress of contractors and the scope of the work being done. The consultants’ proposals are in unit costs to allow a means for comparison on the most frequently required tests. Quotes this year were received from Geotechnics and Bruner Cooper & Zuck. All quotes were very close in pricing with most fees at the same cost as the 2023 construction season. In previous years, the testing companies have not always had personnel available when they are needed. Since the cost of all firms is approximately the same factoring in location, it is recommended to award this work to all firms and use whichever firm is available to perform the testing on the various projects when needed and the lowest cost firm available will be used. BUDGET IMPACT: The City Gas Tax 2024 budget includes funds up to $20,000.00 for this work (Fund 014-51000). SUPPORTING DOCUMENTS: 1.Proposals from Geotechnics and Bruner Cooper & Zuck CONSTRUCTION MATERIALS TESTING PRICES Equipment and Materials Unit Geotechnics Galesburg, BCZ Galesburg Asphalt Plant Inspection & Proportioning (1 or 2 times/year avg.) Day N/A N/A Portland Cement Concrete Batch Plant Inspection & Proportioning (15 to 20 times/year avg.) Day $275 $300 Unconfined compression tests of standard cylinders (125+ avg.) Each $11.00 $12.00 Field Density Testing at the project site of in-situ soils structural fill and asphalt materials including processed reports of results. (5 - 10 times/yr. avg.) Hourly $70 $80 Standard Proctor tests for soil (5-10 times/yr. avg.) Each $165 $170 24-4014 February 8, 2024 Mr. Aaron Gavin City of Galesburg 55 W. Tompkins Street Galesburg, Illinois 61401 RE: Inspection and Testing - Miscellaneous Projects – 2024 City of Galesburg Dear Mr. Gavin: Geotechnics appreciates the opportunity to provide you with this proposal to perform construction materials testing services for the 2024 construction season. Please see the attached page for services and pricing. I would be happy to discuss this proposal and provide additional information upon request. As always, if you have any questions please do not hesitate to contact us. Respectfully submitted, GEOTECHNICS Mark C. Lee, P.E. Regional Office Manager Enclosure: Fee Schedule General Terms and Conditions (2 pages) 2024 PROPOSED SERVICES AND FEE SCHEDULE We are able to provide the following material testing services as well as many others not specifically noted herein: 1.Unconfined compression tests of standard 6”x12” or 4”x8” concrete cylinders at our Galesburg lab (molded by others)_________ $11.00/each 2.Cast-in-Place Concrete Testing: slump, air content, and temperature, as well as casting test cylinders for subsequent compressive strength testing. We will transport cylinders to our laboratory for moist-curing and compressive strength testing which will be performed at the required test interval. Hourly Rates 3.Portland Cement Concrete Batch Plant inspection and proportioning. $275.00/each 4.Standard Proctor tests (including sample preparation) $165.00/each 5.Grout Prisms (ASTM C109). $35.00/each 6.Field Density Testing ________ ___ $70.00/Hour General Terms & Conditions Page 1 of 2 Revised 05/11/2023 GENERAL TERMS AND CONDITIONS DEFINITIONS: The term Client shall be herein interpreted as the person, corporation, or public entity to which this contract is made. The term E/A/S is any division of Klingner & Associates, P.C. providing the professional Engineering, Architectural, or Surveying services. SCOPE OF SERVICES: Services are limited to those specifically listed; they do not include others not set forth or not listed which are expressly excluded from the scope of the E/A/S's services unless separately provided in writing, including but not limited to special inspections and structural tests as defined in Sections 1701 through 1715 of the International Building Code (IBC). The E/A/S assumes no responsibility to perform or provide any services not specifically listed. STANDARD OF PRACTICE: Services performed by the E/A/S under this agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation, expressed or implied, and no warranty or guarantee is included or intended in this agreement, or in any report, opinion, document or otherwise. FIDUCIARY RESPONSIBILITY: The Client confirms that neither the E/A/S nor any of the E/A/S’s subconsultants or subcontractors has offered any fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by the E/A/S or and of the E/A/S’s subconsultants or subcontractors as a consequence or the E/A/S’s entering into this Agreement with the Client. CHANGED CONDITIONS: This Agreement is based on conditions actually known by or disclosed to the E/A/S. If other conditions not originally known or disclosed become known or disclosed, the E/A/S may require a renegotiation of appropriate portions of this Agreement (e.g., compensation or scope of service). INFORMATION PROVIDED BY OTHERS: The Client shall furnish and grant permission to use, at the Client's expense, all information, requirements, reports, data, surveys and instructions as defined in the Scope of Services of this Agreement. The E/A/S may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof without independent verifications or investigation. UNAUTHORIZED CHANGES: In the event the Client, the Client's contractors or subcontractors, or anyone for whom the Client is legally liable makes or permits to be made any changes to any reports, plans, specifications or other construction documents prepared by the E/A/S without obtaining the E/A/S's prior written consent, the Client shall assume full responsibility for the results or consequences of such changes. Therefore the Client waives any claim against the E/A/S and releases the E/A/S from any liability arising directly or indirectly from such unapproved changes whether or not known by the E/A/S. CHANGE ORDERS: The Client agrees not to make any claim directly or indirectly against the E/A/S on the basis of professional negligence, breach of contract, or otherwise with respect to the costs of approved Covered Change Orders unless the costs of such approved Covered Change Orders exceed fifteen percent (15%) of Construction Cost, and then only for an amount in excess of such percentage. For purposes of this paragraph, the cost of Covered Change Orders will not include any costs that Client would have incurred if the Covered Change Order work had been included originally without any imprecision, incompleteness, error, omission, ambiguity, or inconsistency in the Contract Documents and without any other error or omission of the E/A/S related thereto. BETTERMENT: If, due to the E/A/S's negligence, a required item or component of the Project is omitted from the E/A/S's construction documents, the E/A/S shall not be responsible for paying the cost required to add such item or component to the extent that such item or component would have been required and included in the original construction documents. In no event will the E/A/S be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project. COMPENSATION METHODS: The “Lump Sum” method includes compensation for the E/A/S’s services and services of outside the E/A/S’s, if any. Appropriate amounts will be incorporated in the Lump Sum to account for labor, overhead, profit and may or may not include Reimbursable Expenses. The “Standard Hourly Rate” method is an amount equal to the cumulative hours charged per each classification of employee, times a current Standard Hourly Rate (revised annually on July 1st) for each applicable billing classification for all services performed on a Specific Project, plus Reimbursable Expenses and outside the E/A/S charges, if any. The “Payroll Cost Times Multiplier” method is an amount equal to the cumulative hours charged per each classification of employee, times a specified multiplier of the employee’s payroll cost. The “Payroll Cost” is defined as the salary and wage of an employee plus the cost of customary and statutory benefits including, but not necessarily limited to, social security contributions, unemployment, health, sick leave, vacation, workers' compensation, incentive and holiday pay applicable thereto. "Reimbursable Expenses" means the actual expenses incurred directly or indirectly in connection with the work including but not limited to the following: transportation and subsistence, telephone and media expenses, reproduction or printing, computer time, and outside the E/A/Ss. PAYMENT: The E/A/S may invoice for its services and expenses monthly, based on the proportion of the actual work completed at the time of invoicing. Payment due in 15 days. Interest charged at 1% per month on accounts over 30 days. A 3.5% convenience fee will be charged for electronic payments. Please contact our office to pay electronically. Please return a copy of invoice with payment to assure proper credit. In addition, the Client agrees to pay attorney fees, cost and collection expenses if incurred by the E/A/S to obtain payment. If payment request is passed on to a collection agency, the Client agrees to pay the invoice amount and accrued interest, plus the fee of the collection agency. Any claim for payment will be brought in Adams County, Illinois. RISK ALLOCATION: The E/A/S’s liability to the Client for injury or damage to persons or property arising out of work performed for the Client and for which liability may be found to rest upon the E/A/S, other than for professional errors, omissions or negligence will be limited to the E/A/S’s general liability insurance coverage of $1,000,000.00. LIMITATION OF LIABILITY: For any damage on account of professional errors, omissions or negligence will be limited to $100,000.00 or the fee, whichever is less. In no event shall the E/A/S be liable for incidental or consequential damages. This provision is separable from the remainder of this agreement to the extent inconsistent with law. CONSTRUCTION CONTINGENCY: Client recognizes and expects that certain Change Orders may be required to be issued as the result in whole or part of imprecision, incompleteness, errors, omissions, ambiguities, or inconsistencies in the Drawings, Specifications, and other design documentation furnished by the E/A/S or in the other professional services performed or furnished by the E/A/S under this Agreement (“Covered Change Orders”). Accordingly, Client agrees to budget a minimum of five percent (5%) of the total client’s construction contractor’s bid amount(s) for contingencies. DEFECTS IN SERVICE: The Client shall immediately report to the E/A/S any defects or suspected defects in the E/A/S's services of which the Client becomes or should have become aware and allow the E/A/S to take measures to minimize the consequences of such a defect. Failure by the Client to notify the E/A/S shall relieve the E/A/S of the costs of remedying the defects claimed above the sum such remedy would have cost had prompt notification been given when such defects were or should have been first discovered. General Terms & Conditions Page 2 of 2 Revised 05/11/2023 ILLINOIS REVISED STATUTES COMPLIANCE: The Consultant and he/she and his/her principals have not been barred from signing this Agreement as a result of a violation of Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes). TIME OF COMPLETION: The E/A/S will use its best efforts to complete the work by the date indicated in the schedule, but the E/A/S shall incur no liability due to any delay for any reason and the Client’s obligation to pay fees and expenses shall not be affected by any delay. In addition, if any delay increases the cost or time required by the E/A/S to perform its services in an orderly, professional and efficient manner, the E/A/S shall be entitled to a reasonable and equitable adjustment in schedule and/or compensation. OWNERSHIP OF DRAWINGS AND ELECTRONIC INFORMATION: Drawings, tracings, plats, specifications, CADD files, electronic information, and other products produced by the E/A/S may be used in connection with the Client’s presently proposed project, but shall otherwise be the E/A/S’s property and their use for any other project is not authorized. The Client agrees, to the fullest extent permitted by law, to hold harmless and indemnify the E/A/S from and against all claims, liabilities, losses, damages, and costs, including but not limited to attorney’s fees, arising out of or in any way connected with modification, translation, misinterpretation, misuse, or reuse by the Client or others of the machine readable information and data or other electronic data which may be provided by the E/A/S under this Agreement. Contract Documents include both the sealed drawings and the electronic files. If there is a conflict between the two, the sealed drawings will govern. ACCEPTANCE PERIOD: CADD files shall have an acceptance period of 90 days. During this time, the Client can examine the electronic files and verify their correctness. The E/A/S will remedy any errors discovered in the files during this period. Once the acceptance period ends, the Client has accepted the files and takes responsibility for their ongoing maintenance. OPINIONS OF PROBABLE COST: In providing opinions of probable cost, the Client understands that the E/A/S has no control over contractor’s costs or the price of contractor’s labor, equipment or materials, or over the Contractor’s method of pricing, and that the opinions of probable cost provided herein are to be made on the basis of the E/A/S’s qualifications and experience. The E/A/S makes no warranty, expressed or implied, as to the accuracy of such opinions as compared to bid or actual costs. HAZARDOUS ENVIRONMENTAL CONDITIONS: Unless expressly stated in writing, the E/A/S does not provide assessments of the existence or presence of any hazardous or other environmental conditions or environmental contaminants or materials (“Hazardous Environmental Conditions”). Client shall inform the E/A/S of any and all known Hazardous Environmental Conditions before services are provided involving or affecting them. If unknown Hazardous Environmental Conditions are encountered, the E/A/S will notify the Client and, as appropriate, government officials of them. The E/A/S may without liability or reduction or delay of compensation due suspend services on the affected portion of the project until Client takes appropriate action to abate, remediate, or remove the Hazardous Environmental Condition. The E/A/S shall not be considered an “arranger”, “operator”, “generator”, “transporter,” “owner,” or “responsible party” of or with respect to contaminants, materials, or substances: assumes no liability for correction of any Hazardous Environmental Condition; and shall be entitled to payment or reimbursement of expenses, costs, or damages occasioned by undisclosed Hazardous Environmental Conditions. CONSTRUCTION SERVICES: Should the Client provide construction observation or review with either the Client’s representatives or a third party, the E/A/S’s services under this Agreement will be considered to be completed upon completion and submittal of the Final Design or the services outlined in the Scope of Work. It is understood and agreed that if the E/A/S’s Services under this Agreement do not include project observation, or review of the Contractor’s performance, or other construction services, and that such services will be provided by the Client, then the Client assumes all responsibility for interpretation of the Contract Documents and for construction observation or review and waives any claims against the E/A/S that may be in any way connected thereto. AUTHORITY AND RESPONSIBILITY: The E/A/S (1) does not guarantee the actual bids the Client will receive or the work of any Contractor or Subcontractor, (2) has no authority to stop work by any Contractor or Subcontractor, (3) has no supervision or control as to the work or persons doing the work, (4) does not have charge of the work, (5) is not responsible for safety in, on, or about the job site, and (6) does not have any control of the safety or adequacy of any equipment, building component, scaffolding, supports, forms or other work aids. The E/A/S neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor’s failure to finish and perform its work in accordance with the Contract Documents. TERMINATION: This agreement may be terminated by either party on written notice. If terminated by either party (with or without cause), the Client agrees to pay for all services and reimburse all expenses performed or incurred to and including the date written notice of termination is received by either party. DISPUTE RESOLUTION: Any claims or disputes made during design, construction or post-construction between the Client and the E/A/S shall be submitted to non-binding mediation. The Client and the E/A/S agree to include a similar mediation agreement with all Contractors, Subcontractors, Sub consultants, Suppliers and Fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. BINDING EFFECT: This is the entire agreement. It may not be amended except in writing. It shall be binding on both the Client and the E/A/S and their legal representatives, executors, administrators, successors and assigns. INDEMNIFICATION: The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the E/A/S, his or her officers, directors, employees, agents and sub consultants from and against said damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, arising out of or in any way connected with the E/A/S’s providing emergency services under this Agreement, excepting only those damages, liabilities or costs arising directly from the sole negligence or willful misconduct of the E/A/S. FAST TRACK/DESIGN-BUILD AND CONSTRUCTION: In consideration of the benefits to the Client of employing the “fast track” process (in which some of the E/A/S’s design services overlap the construction work and/or are out of sequence with the traditional project performance or delivery method), and in recognition of the inherent risks of fast tracking to the E/A/S which Client accepts, the Client waives all claims against the E/A/S for design changes and modification of portions of the services already constructed due to the Client's decision to employ the fast track process. The Client further agrees to compensate the E/A/S for all Additional Services required to modify, correct, or adjust the Construction Documents and coordinate them in order to meet the Client's Project requirements because of the Client's knowing decision to construct the Project in a fast track manner. RIGHT OF ENTRY: Client shall provide for E/A/S’s right to enter property owned by Client and/or others in order for E/A/S to fulfill the scope of service for this Project. Client understands that use of exploration equipment may unavoidably cause damage, the correction of which is not the responsibility of E/A/S. BURIED UTILITIES: Client shall be responsible for designating the location of all utility lines and subterranean structures within the property lines of the Project. Client agrees to waive any claim against the E/A/S and to defend, indemnify and hold harmless for any claim or liability for injury or loss arising from the E/A/S or other persons encountering utilities or other manmade objects that were not called to the E/A/S’s attention or which were not properly located on the plans furnished to the E/A/S. Client further agrees to compensate the E/A/S for any time or expenses incurred by the E/A/S in defense of any such claim, in accordance with the E/A/S’s standard hourly per diem fee schedule and expense reimbursement policy. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by CSG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: Agreement with Northern Illinois University (NIU) Center for Governmental Studies for Strategic Planning Services. SUMMARY RECOMMENDATION: The City Manager, and Administrative Services Manager recommend approval of an agreement with NIU Center for Governmental Studies for strategic planning services. BACKGROUND: It is proposed to enter into an agreement with NIU Center for Governmental Studies for strategic planning services. The proposed comprehensive strategic planning process for the city will be led by seasoned specialists and researchers with extensive experience conducting strategic planning, data assessments, and leadership training. The project will include outreach through interviews and focus groups, data analysis and summarization, and leadership workshop facilitation. It is anticipated the project will begin in April, with the leadership workshop taking place during July, and the resulting final report prepared by September. The estimated project cost is $19,900 -22,500 and includes all professional/analytical fees and project expenses, including mileage and travel, for all phases of the project. The result of the process will be a thorough discussion of policy and administrative leaders' views of the city's most critical goals, objectives, and organizational plans for both the short and long term. BUDGET IMPACT: The cost will be paid from the 105-51000, professional services account. SUPPORTING DOCUMENTS: 1.Agreement and Proposal 24-4015 City of Galesburg Strategic Planning and Goal Identification Proposal January 2024 direct questions to Melissa "Mel" Henriksen Assistant Director Northern Illinois University Center for Governmental Studies Strategic Planning "The art of progress is to preserve order amid change, and change amid order" -AN. Whitehead Strategic planning, at its core, is leadership's expression of the future. Whether it be a private or public organization, the world in which all organizations operate continues to rapidly change and grow more complicated as witnessed by the changing dynamics of our region, our state, the nation, and the globe. The following proposal has been prepared as a follow-up to discussions with City of Galesburg leadership to initiate a comprehensive strategic planning process for the city. The Northern Illinois University Center for Governmental Studies (NIU-CGS) is recommending a participative format that will enable the city's elected officials and senior staff to collaboratively gain insights, share perspectives, and undertake an exploration of organizational dynamics generating an updated consensus view of the city's future. The result of the process will be a thorough discussion of policy and administrative leaders' views of the city's most critical goals, objectives, and organizational arrangements for both the short and long term. INTRODUCTION As the city's leadership is aware, strategic planning initiatives are not a new phenomenon for progressive organizations. The value of such processes continues to be recognized by leaders at the policy and administrative levels in both private and public organizations. The world in which we operate continues to rapidly change and grow more complicated. In turn, the challenges and choices in establishing policies, providing vital services1 and setting priorities are likewise more compiex and challenging than ten years ago, five years ago--even one year ago. Consider some of the trends within and beyond your borders: health care trends, the global pandemic, changing demographics, value shifts, economic contraction, development, changing attitudes, tax limitations, demands for service, funded and unfunded mandates, technology changes, etc. These are just a sample of the many factors that impact the how, what, when, where, and why of operating and providing services in today's civic environment. Although the word "planning" appears in the description, it must be emphasized that the result of this process is not to create a plan that sits on a bookshelf like a trophy. Rather, the primary outcome is to foster strategic thinking and communication among council members and senior staff leading to an evaluation of the current strategic plan components, including a viable review of identified and prioritized goals that incorporate the overall vision for the city's short-and long-term future. Center for Governmental Studies Page 1 of 16 City of Gnlesb11rg Stmtegic P/111111i11g n11d Con/ lde11tifirntio11 Proposnl ESTIMATED RANGE OF COSTS The base project cost, including all project components (A-E) is estimated to be between $19,900 -22,500. The estimated costs presented here would include professional/ analytical fees and project expenses ( including mileage/travel) for all phases of the base project, from inception through action planning launch, including background research, process design, environmental scanning, analyses, leadership workshop facilitation by a team of facilitators, and all related project expenses. The base cost does not include optional elements listed or added services requested by the city that would change the scope of services as described. Project Phase/Element Project Budget Component A: Pre-Workshop-Strategic Planning Readiness Component B: Environmental Scanning/Community Input Component C: Strategic Planning Workshop(s) ComponentD: Post-Workshop Follow-Up Component E: Post-Workshop Action Planning Launch Final Report Editing and Design Total Base Cost $19,900-22,500 OPTIONAL Community Opinion Survey $6,500 OPTIONAL Demographic and Community Analysis $4,500 *Please note: Additional components or tasks not listed above would represent an additional research effort and willresult in additional costs beyond the cost estimate presented and will be charged at a rate of $140 per hour, forprofessional staff, $60 per hour for support and technical staff, plus related expenses. CGS will advise the client beforestarting any additional work and secure authorization to proceed before undertaking additional assignments.The city will be responsible for securing and reviewing meeting sites or coordinating online invites if virtual meetings are required with the NIU-CGS project team. The city will coordinate with NIU-CGS all notices, invitations, postings, room setups, and refreshments for all workshops and project sessions. The city should check with its legal counsel to make sure all meeting postings are consistent with any Open Meetings Act procedures. The city will also be responsible for reviewing, securing, and funding any costs for facilities and refreshments, including technology or equipment, room rentals, supplies, and/ or other ancillary logistical items. Page 7 of 15 City ofColeslmrg Strntegic P/n1111i11g and Con/ ldrntificntio11 Proposnl MISSION AND QUALIFICATIONS OF NIU AND CGS NIU's Center for Governmental Studies, founded in 1969, is a public service, applied research, and public policy development organization that recently celebrated SO years of public service. Its mission is to provide expertise that helps decision-makers implement efficient, sustainable, and cost-effective approaches to economic, social, governance, public policy, and information management issues. CGS' research and services include work in a variety of areas including community and economic development, workforce development, strategic planning, public management and training, association management, informatics, survey research, data visualization, and health and technology engagement. Clients include municipal, county, state, and federal agencies, as well as nonprofit and for-profit organizations. For more information, please call 815-753-0914 or visit www.cgs.niu.edu. CGS has established itself as the center of choice for civic organizations in Northern Illinois needing to gather, analyze and operationalize information from their constituents. Assistance has been provided to state and federal agencies, colleges and universities, school districts, libraries, park districts and municipalities as well as a variety of other organizations. Since its founding, CGS has provided expertise to help decision-makers throughout Illinois implement efficient, sustainable, and cost-effective approaches to public policy, public management, social, economic and information management issues. As noted above, this expertise is made available to all levels of governmental entities, private enterprises, public-private partnerships, and other types of institutions such as higher education. As part of NIU' s Division of Outreach, Engagement and Regional Development, CGS fulfills its outreach and engagement mission through public service, applied research, technical assistance, and public policy development activities that are supported by interdisciplinary teams. Page 9 of 15 City oj'C11/eslmrg Stmlegic 1'/111111i11g 1111d Cool ldc11flfimlio11 l'ro17os11/ CGS TEAM DESCRIPTION The proposed project team will consist of seasoned specialists and researchers with extensive experience conducting strategic planning, survey research, data assessments, and leadership training. In addition to these core team members, other expertise within CGS will be used for various aspects of the project (i.e., project management and analysis, data research, etc.). CGS PROJECT TEAM-FACILITATORS AND ANALYSTS Greg Kuhn, Ph.D., Director NIU-CGS Dr. Kuhn is a former Village Manager who now conducts research, teaches, and consults with governmental units in Illinois and across the Midwest. Dr. Kuhn completed his doctoral studies mid-career with emphases in Public Administration at the Local Government Level, Organization Development and Public Policy at Northern Illinois University. Greg served as Village Manager in Clarendon Hills, Illinois and Assistant to the Manager in Skokie, Illinois. Greg has also provided organizational and leadership services to governments on a consulting basis as Director of Local Government Management Services at Sikich, LLP., Managing Vice-President of the PAR Group, and Senior Associate in Governmental Services at Korn-Ferry International. Greg has taught a variety of courses at both NIU and Northwestern including graduate courses in strategic planning, leadership, human resources, budgeting, and public policy. In total, Dr. Kuhn has over 43 years of public management experience as an administrator, consultant, and instructor. Greg is a specialist in strategic planning, organizational development and design, governance, and training. He has conducted over sixty strategic planning projects for public and nonprofit organizations. He will be joined by other senior members of the Center for Governmental Studies and the University in the execution of the exercises and data gathering portions of the strategic planning initiative. Melissa Henriksen, MPP, Assistant Director of Strategic Management, Policy, and Community Development, Ms. Henriksen has a diverse background including economic and community development, technical assistance, strategic and comprehensive planning, rural health care research and grant writing. She is a specialist in the areas of strategic planning, conducting focus groups, wage and benefit studies and asset/needs assessments, community and economic development, and rural health research. Mel has led or co-facilitated strategic planning efforts for municipalities, non-profits, schools and other districts, boards of directors, and institutes of higher education. For the past 16 years, she has managed funded projects for the Illinois Critical Access Hospital Network (ICAHN), the National Association of Development Agencies (NADO), the U.S. Economic Development Administration (EDA), and the U.S. Department of Agriculture (USDA), as well as state and local organizations focused on economic and community development and health care. These projects included coordinating surveys, community focus groups, strategic planning to identify potential challenges and solutions, demographic analysis and distilling themes and findings from a variety of qualitative information to share with key stakeholders. Mel holds a B.A. degree in Political Communication/Public Relations and a master's degree in Public Policy, both from the University of Northern Iowa. Mel is a board member for the Illinois Rural Health Association and is the chair of its Research and Education and Conference Committee. In addition, she is a former Kettering Page 10 of 15 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJJ Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: Receive the 2023 Annual Fire and Police Commission Report SUMMARY RECOMMENDATION: Receive item only BACKGROUND: Per the Board of Fire and Police Commissioners Rules and Regulations, the City Council is required to receive an annual report on the Fire and Police Commission activities. BUDGET IMPACT: There is no impact as all expenditures are included in the budget. SUPPORTING DOCUMENTS: 1.None 24-5003 Jenni Moser [Date] ANNUAL REPORT 2023 Board of Fire and Police Commission BOARD OF FIRE & POLICE COMMISSION Operating Under Council – Manager Government Since 1957 2023 Annual Report 1. Purpose of the Board The Board of Fire and Police Commissioners of the City of Galesburg, Illinois derives its power and authority from an act of the General Assembly entitled, “Division 2.1 Board of Fire and Police Commissioners,” of Chapter 65 of the Illinois Compiled Statutes. The Board of Fire and Police Commissioners of the City of Galesburg appoint all officers and members of the Fire and Police Departments of the municipality. The Commission conducts examinations for original appointments, promotions, and hearings on charges brought against a member of the Fire and Police Departments as set forth in the Commission’s Rules and Regulations, the ordinances and municipal budget of the City of Galesburg, the Fire Department Promotion Act and the current Collective Bargaining Agreements. 2. Members of the Board The Board of Fire and Police Commissioners consists of three members who are residents of Galesburg and are appointed by the Mayor. The term of office shall be three years and until their respective successors are appointed and have qualified. The following members comprise the City of Galesburg Board of Fire and Police Commissioners: Thomas Peters Diane VanHootegem Robert Fulton 3. Meetings During calendar year 2023, the Board held five regular meetings and twelve executive sessions. Agendas and minutes are available on the City of Galesburg’s website (www.ci.galesburg.il.us). BOARD OF FIRE & POLICE COMMISSION Operating Under Council – Manager Government Since 1957 4. Board Accomplishments in 2023 A. Police Sergeant Ryne Sage was promoted to the rank of Lieutenant on January 3, 2023. B. Phillip Parks was sworn into office as a Police Patrol Officer on January 9, 2023. C. Kyle Bumphrey, Tyler Brackett, James Saathoff, Travis Hanson and Kyle Holmberg were sworn into office as Firefighters on February 13, 2023. D. Jared Tapscott was sworn into office as a Police Patrol Officer on February 14, 2023. E. Kyle Small was sworn into office as a Police Patrol Officer on February 20, 2023. F. Ryder Cudd was sworn into office as a Police Patrol Officer on March 1, 2023. G. Firefighter Joseph Brignall was promoted to Captain on March 6, 2023. H. Police Officer Kyle Winbigler was promoted to the rank of Sergeant on March 6, 2023. I. The Board conducted entry level testing for the Police Department in March 2023. Four candidates completed the process. J. Marco Escobedo, Cesar Perez and Jonathan Walsten were sworn into office as Police Patrol Officers on May 1, 2023. K. Firefighter Benjamin Caruana was promoted to Captain on May 16, 2023. L. Police Officer Mark McLaughlin was promoted to the rank of Sergeant on May 22, 2023. M. Amber Schlomer was sworn into office as a Police Patrol Officer on June 12, 2023. N. Gabriel Trulson was sworn into office as a Police Patrol Officer on June 28, 2023. O. The Board conducted entry level testing for the Police Department in June 2023. Five candidates completed the process. P. Police Sergeant Patrick Kisler was promoted to the rank of Lieutenant and Police Officer Magdalene Semington was promoted to the rank of Sergeant on August 14, 2023. Q. Chever Harkey was sworn into office as a Firefighter on August 28, 2023. BOARD OF FIRE & POLICE COMMISSION Operating Under Council – Manager Government Since 1957 R. Kristal Palacios and Tanner Lowe were sworn into office as Police Patrol Officers on August 28, 2023. S. The Board conducted Fire Battalion Chief Promotional testing in August 2023. T. The Board conducted a fire entry level testing cycle in September 2023. U. The Board conducted an entry level police testing cycle in October. Fifteen candidates completed the process. Respectfully submitted, Thomas Peters Chairman TP/ajj 02/16/2024 City of Galesburg Board of Fire and Police Commission 150 South Broad Street • Galesburg, IL 61401 • 309/345-3729 • www.ci.galesburg.il.us User: Printed:02/27/2024 - 3:14PM shelms Transactions by Account Batch:00027.02.2024 Accounts Payable Account Number Vendor AmountDescription PO No Date 001-0000-10701-00 Leads Online 01/25 -02/25 - LeadsOnline Investigation System Service Package 604.3302/27/2024 001-0000-10701-00 Office Specialists, Inc.Golf Adobe subscription - January to February 2025 - Bryan Luedt 55.34 000009266802/27/2024 001-0000-10701-00 Office Specialists, Inc.Lakeside Adobe subscription - January to February 2025 - A. Buch 221.34 000009266802/27/2024 001-0000-10701-00 Office Specialists, Inc.Finance Adobe subscription - January to February 2025 - B. Chock 166.00 000009266802/27/2024 001-0000-10701-00 Office Specialists, Inc.Community Development Adobe subscription - March to December 202 55.34 000009266802/27/2024 001-0000-10701-00 Office Specialists, Inc.MIS Adobe subscription - January to February 2025 - K. Peterson, 166.00 000009266802/27/2024 001-0000-10701-00 Office Specialists, Inc.City Clerk Adobe subscription - January to February 2025 - A. S 166.00 000009266802/27/2024 001-0000-10701-00 Tyler Technologies, Inc 01/25 - 04/25 - License MDC/Tablet 87.8302/27/2024 001-0000-10701-00 Tyler Technologies, Inc 01/25 - 03/25 - Server Hosting, Maintenance 1,174.4802/27/2024 001-0000-10701-00 Tyler Technologies, Inc 01/25 - 03/25 - Hosting Fee Maintenance 31.2402/27/2024 001-0000-10701-00 Office Specialists, Inc.Community Development Adobe subscription - January to February 166.00 000009266802/27/2024 001-0000-10701-00 Office Specialists, Inc.Public Works Adobe subscription - January to February 2025 - J. 110.67 000009266802/27/2024 001-0000-10701-00 Office Specialists, Inc.Admin Adobe subscription - January to Februrary 2025 - Cathy St 110.67 000009266802/27/2024 001-0000-10801-00 Advance Auto Parts Pigtails 20.3402/27/2024 001-0000-10801-00 Mack Sales & Service of Morton Solenoids 391.9302/27/2024 001-0000-10801-00 Napa Auto Parts Wiper Blades 41.9701/31/2024 001-0000-10801-00 Moore Tires, Inc Tires 560.4002/27/2024 001-0000-10801-00 Mutual Wheel Co., Inc.Tailights, Beacon 353.7202/27/2024 001-0000-10801-00 Ray O'Herron Co., Inc.Strobe Lights 1,316.4302/27/2024 001-0000-10801-00 Ray O'Herron Co., Inc.Strobe Lights 360.4202/27/2024 001-0000-10801-00 Valley Distribution Corp.Hydraulic Oil 889.9002/27/2024 001-0000-10802-00 Herr Petroleum Corp 7002 Gal Reg N/L Eth 17,365.47 000009263402/27/2024 001-0000-20101-00 BURKE CLEANERS AR Refund 40.0002/27/2024 001-0000-20102-00 F E Moran Inc Fire Protection 23 Annual Sprinkler Inspection Wet Systems 685.0002/27/2024 001-0000-20102-00 Supreme Radio Communications, Inc.05/23 - 07/23 - Maintenance 3,124.5002/27/2024 001-0000-20102-00 Supreme Radio Communications, Inc.11/23 - 12/23 Maintenance 3,374.5002/27/2024 001-0000-20102-00 Supreme Radio Communications, Inc.11/23 - 12/23 - Maintenance 2,526.5002/27/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 1 24-8003 Account Number Vendor AmountDescription PO No Date 34,166.32Subtotal for Divison: 0000 001-0110-55800-00 Office Specialists, Inc.Admin Adobe subscription - Mar to December 2024 - Cathy St. Geor 553.33 000009266802/27/2024 553.33Subtotal for Divison: 0110 001-0115-54500-00 Municipal Clerks of Illinois Municipal Clerks of Illinois Spring Seminar - EGugliotta 45.0002/27/2024 001-0115-55800-00 Office Specialists, Inc.City Clerk Adobe subscription - March to December 2024 - A. Sla 830.00 000009266802/27/2024 001-0115-61000-00 Office Specialists, Inc.Batteries 25.2202/27/2024 900.22Subtotal for Divison: 0115 001-0120-61000-00 Office Specialists, Inc.Toner 52.4602/27/2024 001-0120-61000-00 Office Specialists, Inc.Folders 9.9402/27/2024 62.40Subtotal for Divison: 0120 001-0160-51000-00 Credit Collection Partners 01/24 Service 12.5002/27/2024 001-0160-59521-00 Knox County Humane Society 03/24 Animal Control Contract 19,510.00 000009236002/27/2024 19,522.50Subtotal for Divison: 0160 001-0205-55800-00 Office Specialists, Inc.Finance Adobe subscription - March to December 2024 - B. Chockle 830.00 000009266802/27/2024 830.00Subtotal for Divison: 0205 001-0207-55800-00 Thompson Electronics Company 2024 - Service 4,037.5002/27/2024 001-0207-55800-00 Five Points Infrastructure Services, LLC 2024 - Expansion Services 1,890.6002/27/2024 001-0207-55800-00 Office Specialists, Inc.MIS Adobe subscription - March to December 2024 - K. Peterson, O 830.00 000009266802/27/2024 001-0207-61700-00 Qubit Networks Network Switch 2,962.5202/27/2024 9,720.62Subtotal for Divison: 0207 001-0305-55800-00 Office Specialists, Inc.Community Development Adobe subscription - March to December 20 830.00 000009266802/27/2024 830.00Subtotal for Divison: 0305 001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP - 1150 W Carl Sandburg 339.1002/27/2024 001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP - 239 S Cherry St 225.3102/27/2024 001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP - 1150 W Carl Sandburg 498.0602/27/2024 001-0306-55800-00 Office Specialists, Inc.Community Development Adobe subscription - March to December 202 276.66 000009266802/27/2024 001-0306-61000-00 Office Specialists, Inc.Folders 14.5902/27/2024 001-0306-61000-00 Office Specialists, Inc.Fasteners 3.4102/27/2024 001-0306-61000-00 Office Specialists, Inc.Paper, Business Cards 54.1902/27/2024 001-0306-62500-00 Advance Auto Parts Washer Pump #403 27.8302/27/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 2 Account Number Vendor AmountDescription PO No Date 1,439.15Subtotal for Divison: 0306 001-0410-55800-00 Office Specialists, Inc.Public Works Adobe subscription - March to December 2024 - J. C 553.33 000009266802/27/2024 001-0410-61000-00 Office Specialists, Inc.Pens 30.4202/27/2024 583.75Subtotal for Divison: 0410 001-0445-52500-00 Galesburg Sanitary Dist.01/24 - Service 11.1702/27/2024 001-0445-55000-00 APWA 2024 Membership - MMiller 229.0002/27/2024 001-0445-55000-00 Municipal Fleet Managers Association 2024 Municipal Fleet Managers Associaition Dues 50.0002/27/2024 001-0445-55500-00 Valley Distribution Corp.Core Charge 20.0002/27/2024 001-0445-55500-00 Advance Auto Parts Core Return Credit -22.0002/27/2024 001-0445-55500-00 Advance Auto Parts Core Charge 22.0002/27/2024 001-0445-55500-00 Napa Auto Parts Return Core Credit #52 -86.4302/12/2024 001-0445-55500-00 Valley Distribution Corp.Core Charge Credit -40.0002/27/2024 001-0445-55500-00 Napa Auto Parts Return Core Charge #116 -137.5002/12/2024 001-0445-55500-00 Napa Auto Parts Core Charge #116 82.5002/12/2024 001-0445-57500-00 Aramark Uniform Serv. Inc.02/24 - Service 85.6802/27/2024 001-0445-61000-00 Office Specialists, Inc.Phone Cord, Clips 21.5102/27/2024 001-0445-61000-00 Office Specialists, Inc.Paper 38.3602/27/2024 001-0445-62500-00 Pomp's Tire - Galesburg Tires #174 321.1602/27/2024 001-0445-62500-00 Pomp's Tire - Galesburg Tires #600 642.3202/27/2024 001-0445-63000-00 Advance Auto Parts Thread Lock 25.2902/27/2024 001-0445-63000-00 Advance Auto Parts Grease Fittings 6.4302/27/2024 001-0445-63000-00 Advance Auto Parts Grease Fittings 12.8602/27/2024 001-0445-63000-00 Advance Auto Parts Brake Fluid 20.7602/27/2024 001-0445-63000-00 Airgas Mid America Inc Acetylene 181.1202/27/2024 001-0445-63000-00 Airgas Mid America Inc CD/AR 109.4702/27/2024 001-0445-63000-00 Napa Auto Parts Qwikfit Comp 8.3902/27/2024 001-0445-63000-00 Napa Auto Parts Cable Tie Strap 23.3802/27/2024 001-0445-63000-00 Lawson Products, Inc.Nuts, Washers 6.8602/27/2024 1,632.33Subtotal for Divison: 0445 001-0450-51500-00 Gatehouse Media Notice To Bidders Acct# 857927 98.6102/27/2024 001-0450-52500-00 Galesburg Sanitary Dist.01/24 - Service 67.0302/27/2024 001-0450-55500-00 Cozadd Diesel Service, Inc Towed Plow Truck #108 450.0002/27/2024 001-0450-55500-00 Sadler Power Train, Inc Rebuild Driveshaft #111 853.6402/27/2024 001-0450-55700-00 Howe Overhead Doors, Inc.Serviced and Rewired Receiver, Removed Aux. Card in Operator 475.0002/27/2024 001-0450-55700-00 American Pest Control Inc 02/24 Pest Services 75.0002/27/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 3 Account Number Vendor AmountDescription PO No Date 001-0450-62500-00 Mutual Wheel Co., Inc.U-Bolt Kit #111 220.6402/27/2024 001-0450-62500-00 Supreme Radio Communications, Inc.Antenna #141 33.9902/27/2024 001-0450-62500-00 Napa Auto Parts Alternator #116 325.5902/12/2024 001-0450-62500-00 Napa Auto Parts Return Alternator #116 -325.5902/12/2024 001-0450-62500-00 Nichols Diesel Service, Inc Wheel Speed Sensor #108 122.0402/27/2024 001-0450-62500-00 Nichols Diesel Service, Inc Wheel Seal #108 74.4702/27/2024 001-0450-62500-00 Fastenal Company Bolts, Nuts 250.0002/27/2024 001-0450-62500-00 Bonnell Industries Inc Urethane Disk,Spreading Disk Hub 1,432.8202/27/2024 001-0450-62500-00 Advance Auto Parts Air Duct #135 16.7902/27/2024 001-0450-62500-00 Supreme Radio Communications, Inc.Antenna #116 33.9902/27/2024 001-0450-62500-00 Supreme Radio Communications, Inc.Antenna #101 33.9902/27/2024 001-0450-65000-00 Office Specialists, Inc.Paper Towel 129.6202/27/2024 001-0450-65000-00 Office Specialists, Inc.Toilet Paper, Trash Bags 117.8202/27/2024 001-0450-65000-00 Office Specialists, Inc.Paper Towels 97.3402/27/2024 001-0450-65500-00 Fastenal Company Bolts 276.8002/27/2024 001-0450-66500-00 MH Equipment Traffic Portion of Scissor Lift 15,000.00 000009260502/27/2024 19,859.59Subtotal for Divison: 0450 001-0510-52500-00 Galesburg Sanitary Dist.01/24 - Service 5.5902/27/2024 001-0510-54500-00 Jared Tapscott Meals - Street Crimes E Moline - JTapscott 21.0002/27/2024 001-0510-54500-00 Amber Schlomer Meals -Crisis Intervention - E Moline Il - ASchlomer 35.0002/27/2024 001-0510-54500-00 Mayra Duran Meals - Crisis Intervention -E Moline Il- MDuran 35.0002/27/2024 001-0510-54500-00 Andrew Hardine Meals - Street Crimes - E Moline Il - AHardine 21.0002/27/2024 001-0510-54500-00 Cameron Woodbury Meals - Street Crimes - E Moline IL - CWoodbury 21.0002/27/2024 001-0510-54500-00 Nathan Lewis Meals - Street Crimes - EMoline IL -NLewis 21.0002/27/2024 001-0510-55000-00 Illinois Police Association Illinois Police Association Annual Membership - DC Legate 30.0002/27/2024 001-0510-55500-00 Supreme Radio Communications, Inc.01/24 - Maintenance 1,263.2502/27/2024 001-0510-55500-00 Supreme Radio Communications, Inc.Program Portable Radios #221 #222 #223 90.0002/27/2024 001-0510-55700-00 American Pest Control Inc 02/24 Pest Services 55.0002/27/2024 001-0510-55800-00 Tyler Technologies, Inc 04/24 - 12/24 - License MDC/Tablet 175.6702/27/2024 001-0510-55800-00 Tyler Technologies, Inc 03/24 - 12/24 - Server Hosting, Maintenance 3,523.4502/27/2024 001-0510-55800-00 Tyler Technologies, Inc 03/24 - 12/24 - Hosting Fee Maintenance 93.7102/27/2024 001-0510-55800-00 Leads Online 02/24 - 12/24 - LeadsOnline Investigation System Service Package 3,021.6702/27/2024 001-0510-57500-00 JSLK Management Iowa LLC 2024 Police Uniform Cleaning as per agreement. - Taylor 6.18 000009263802/27/2024 001-0510-57500-00 JSLK Management Iowa LLC 2024 Police Uniform Cleaning as per agreement. - Idle 17.97 000009263802/27/2024 001-0510-57500-00 JSLK Management Iowa LLC 2024 Police Uniform Cleaning as per agreement. - Anderson 10.25 000009263802/27/2024 001-0510-61000-00 Badge Frame, Inc Engraved Name Plate - Paulsgrove 21.0002/27/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 4 Account Number Vendor AmountDescription PO No Date 001-0510-61000-00 Office Specialists, Inc.Stapler 34.8302/27/2024 001-0510-62500-00 Supreme Radio Communications, Inc.Sensor Cable #23 155.7302/27/2024 001-0510-62500-00 Advance Auto Parts Brake Pads #23 41.5902/27/2024 001-0510-62500-00 Ford of Galesburg Oxygen Sensor #23 66.2702/27/2024 001-0510-62500-00 Ford of Galesburg Brake Caliper #23 243.5402/27/2024 001-0510-62500-00 Ford of Galesburg Oxygen Sensor #27 66.2702/27/2024 001-0510-62500-00 Ford of Galesburg Radio Display #6 988.0002/27/2024 001-0510-62500-00 Ford of Galesburg Pigtail Connector #27 208.2302/27/2024 001-0510-62500-00 Ford of Galesburg PTU Unit #24 544.0802/27/2024 001-0510-66500-00 Super Smart Shoppers NIK Tests 87.9702/27/2024 001-0510-67500-00 Ray O'Herron Co., Inc.Armorskin Base Poly SS 8372 150.59 000009234002/27/2024 001-0510-67500-00 PH&S Products, LLC Nitrile Gloves 131.0002/27/2024 001-0510-67500-00 Ray O'Herron Co., Inc.Street shirt LS DK NAVY 8373 328.55 000009234002/27/2024 001-0510-67500-00 Ray O'Herron Co., Inc.Pants, Shirts - KMansir, SHayes 629.9202/27/2024 001-0510-67500-00 Ray O'Herron Co., Inc.Armorskin Base 8372 150.58 000009234002/27/2024 001-0510-67500-00 Ray O'Herron Co., Inc.Sweaters - Mansir, Hayes 233.9802/27/2024 001-0510-69000-00 Ray O'Herron Co., Inc.ProTac Rail Mounts 723.5502/27/2024 13,252.42Subtotal for Divison: 0510 001-0550-55500-00 Supreme Radio Communications, Inc.01/24 - Maintenance 1,687.2502/27/2024 001-0550-61000-00 Office Specialists, Inc.Copy Paper, Lables, Paper, Binders, Clip Board, Highlighters, Fo 491.0002/27/2024 001-0550-67500-00 Midwest Uniform Supply, Inc Shirts - JMagness 130.9202/27/2024 001-0550-85500-00 Knox County Sheriff's Department 03/24 - Share of Ambulance Service 674.8202/27/2024 2,983.99Subtotal for Divison: 0550 001-0605-52500-00 Galesburg Sanitary Dist.01/24 - Service 111.7102/27/2024 001-0605-54500-00 University of Illinois Fire Safety Officer - KHarms 575.0002/27/2024 001-0605-55000-00 Chever Harkey Reimbursement for EMT License - CHarkey 46.0102/27/2024 001-0605-55700-00 Mechanical Service Inc.Replaced Wall Mount Toilet Gasket, Rebuilt Flushmeter, Flushmete 836.0402/27/2024 001-0605-55700-00 American Pest Control Inc 02/24 Pest Services 55.0002/27/2024 001-0605-55700-00 American Pest Control Inc 02/24 Pest Services 55.0002/27/2024 001-0605-55700-00 American Pest Control Inc 02/24 Pest Services 55.0002/27/2024 001-0605-55700-00 American Pest Control Inc 02/24 Pest Services 55.0002/27/2024 001-0605-61000-00 Office Specialists, Inc.Copy Paper 140.9702/27/2024 001-0605-62500-00 Hastings Air-Energy Control, Inc Tailpipe Adapter, Exhaust Pipe Reducer 655.2802/27/2024 001-0605-62500-00 Napa Auto Parts Return Starter #52 -467.8002/12/2024 001-0605-62500-00 Napa Auto Parts Return Transmission Rear Seal #56 -13.6402/27/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 5 Account Number Vendor AmountDescription PO No Date 001-0605-62500-00 Napa Auto Parts Rear Main Seal #56 33.0002/27/2024 001-0605-62500-00 Napa Auto Parts Seal Kit #56 128.5302/27/2024 001-0605-62500-00 Napa Auto Parts Exhaust Clamp #54 15.3802/27/2024 001-0605-62500-00 Advance Auto Parts Oil Filter #56 2.6202/27/2024 001-0605-62500-00 Advance Auto Parts Battery #59 147.3902/27/2024 001-0605-65000-00 Office Specialists, Inc.Paper Towels 48.6702/27/2024 001-0605-65000-00 Office Specialists, Inc.Paper Towels 33.4002/27/2024 001-0605-65000-00 Office Specialists, Inc.Enzyme Deodorant 56.2202/27/2024 001-0605-65500-00 Supreme Radio Communications, Inc.Factory Repair - Headset 228.0002/27/2024 001-0605-65500-00 Supreme Radio Communications, Inc.Repair of Headset cord 285.0002/27/2024 001-0605-66000-00 Galesburg Electric, Inc.Breaker 7.6502/27/2024 001-0605-66000-00 Galesburg Electric, Inc.Contactor 33.4202/27/2024 001-0605-67500-00 Ray O'Herron Co., Inc.Pants - KHomberg 67.6802/27/2024 001-0605-67500-00 Ray O'Herron Co., Inc.Coat, Pants - TBrackett 216.0702/27/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - THanson 152.6002/27/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - DWells 17.9902/27/2024 001-0605-67500-00 Ray O'Herron Co., Inc.Class A Uniform - TBrackett 91.2002/27/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - JLenz 79.9802/27/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt - JLenz 51.6002/27/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - DWells 120.0002/27/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - DWells 31.4902/27/2024 3,951.46Subtotal for Divison: 0605 Subtotal for Fund 001 110,288.08 011-0000-66000-00 Compass Mineral America, Inc 2024 Winter Supply of Rock Salt 6,546.77 000009260902/27/2024 011-0000-66000-00 Compass Mineral America, Inc 2024 Winter Supply of Rock Salt 21,411.47 000009260902/27/2024 27,958.24Subtotal for Divison: 0000 Subtotal for Fund 011 27,958.24 014-0000-66000-00 Galesburg Builders Supply, Inc 2024 Supply of High Performance Patch Mix 719.20 000009262302/27/2024 014-0000-66000-00 Galesburg Builders Supply, Inc 2024 Supply of High Performance Patch Mix 317.75 000009262302/27/2024 014-0000-66000-00 Galesburg Welding, Inc 6ft of 4x3/8 Flat 64.2002/27/2024 014-0000-66000-00 Tickle Asphalt Co., Ltd.2024 Supply of High Performance Patch Mix 1,110.00 000009262202/27/2024 014-0000-66000-00 Tickle Asphalt Co., Ltd.2024 Supply of High Performance Patch Mix 916.25 000009262202/27/2024 3,127.40Subtotal for Divison: 0000 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 6 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 014 3,127.40 018-0000-55500-00 Pomp's Tire - Galesburg Repair of Tire #128 49.0002/27/2024 018-0000-62500-00 Napa Auto Parts Air Line Fitting #128 6.5902/27/2024 018-0000-62500-00 Napa Auto Parts Fitting #128 10.0902/27/2024 018-0000-62500-00 Nichols Diesel Service, Inc Coupling #128 8.9202/27/2024 018-0000-62500-00 Nichols Diesel Service, Inc Connector #128 11.3702/27/2024 018-0000-62500-00 Centre State International Trucks, Inc Credit 02P100018 #131 -270.4402/27/2024 018-0000-62500-00 Centre State International Trucks, Inc Alternator #131 270.4402/27/2024 018-0000-62500-00 Centre State International Trucks, Inc Alternator #131 270.4402/27/2024 356.41Subtotal for Divison: 0000 Subtotal for Fund 018 356.41 019-0000-33386-00 Monmouth Youth Basketball Refund - 5th Grade Boys Basketball - Monmouth Youth Basketball 165.0002/27/2024 019-0000-33389-00 Ashley Johnson Refund of Shelter Rental - Shelter #10 Lincoln Park Shelter 45.0002/27/2024 210.00Subtotal for Divison: 0000 019-1905-51500-00 Gatehouse Media Notice To Bidders Acct# 857927 134.9302/27/2024 019-1905-51500-00 WMOI - FM Radio Ads 260.0002/27/2024 019-1905-55800-00 Office Specialists, Inc.Lakeside Adobe subscription - March to December 2024 - A. Buchen 1,106.66 000009266802/27/2024 019-1905-61000-00 Office Specialists, Inc.Copy Paper, Tape 62.1402/27/2024 1,563.73Subtotal for Divison: 1905 019-1910-52500-00 Galesburg Sanitary Dist.01/24 - Service 55.8602/27/2024 019-1910-55700-00 American Pest Control Inc 02/24 Pest Services 50.0002/27/2024 019-1910-65000-00 Office Specialists, Inc.Paper Towels 66.8002/27/2024 019-1910-66000-00 Galesburg Electric, Inc.Light Bulbs, Screw Covers, Recycle Lights, Filler Plates 210.8402/27/2024 383.50Subtotal for Divison: 1910 019-1911-52500-00 Galesburg Sanitary Dist.01/24 - Service 173.1502/27/2024 019-1911-55700-00 American Pest Control Inc 02/24 Pest Services 65.0002/27/2024 019-1911-55700-00 Howe Overhead Doors, Inc.Serviced Commercial Door & Operator, Replaced Cable and Bracket 114.5002/27/2024 019-1911-55700-00 Neil Thomas Plumbing & Heating, Inc Repair, Replaced Flush Valve 1,158.3002/27/2024 019-1911-57500-00 Aramark Uniform Serv. Inc.02/24 - Service 26.7002/27/2024 019-1911-65000-00 Office Specialists, Inc.Cups, Forks 108.5202/27/2024 019-1911-65000-00 Office Specialists, Inc.Paper Towels, Rim Hangers 62.1002/27/2024 019-1911-65000-00 Office Specialists, Inc.Paper Towels 48.6702/27/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 7 Account Number Vendor AmountDescription PO No Date 1,756.94Subtotal for Divison: 1911 019-1915-52500-00 Galesburg Sanitary Dist.01/24 - Service 27.9302/27/2024 019-1915-55700-00 J.P. Benbow, Inc.Furnished & Installed Ice Machine 300.0002/27/2024 019-1915-55700-00 Knox County Landfill 01/24 Service Acct # 122 124.3201/30/2024 019-1915-55700-00 American Pest Control Inc 02/24 Pest Services 40.0002/27/2024 019-1915-57500-00 Aramark Uniform Serv. Inc.02/24 - Service 74.8602/27/2024 019-1915-57500-00 Aramark Uniform Serv. Inc.02/24 - Service 74.8602/27/2024 019-1915-62500-00 Supreme Radio Communications, Inc.Antenna #544 33.9902/27/2024 019-1915-62500-00 Supreme Radio Communications, Inc.Antenna #505 33.9902/27/2024 019-1915-62500-00 Napa Auto Parts PlasticWeld #514 10.9902/27/2024 019-1915-62500-00 Supreme Radio Communications, Inc.Antenna #501 33.9902/27/2024 019-1915-62500-00 Napa Auto Parts Relay #515 15.6902/12/2024 019-1915-62500-00 Advance Auto Parts Brake Pads #503 53.9402/27/2024 019-1915-62500-00 Advance Auto Parts Filter Kit #503 88.6602/27/2024 019-1915-62510-00 Herr Petroleum Corp 232.1 Gal Unleaded Ethanol 638.29 000009262802/27/2024 019-1915-66500-00 J.P. Benbow, Inc.Furnished & Installed Ice Machine 3,410.0002/27/2024 019-1915-66500-00 MH Equipment Parks Portion of Scissor Lift 4,955.00 000009260502/27/2024 9,916.51Subtotal for Divison: 1915 019-1920-52500-00 Galesburg Sanitary Dist.01/24 - Service 11.1702/27/2024 019-1920-54500-00 Bryan Luedtke Meals,Trasnport-PGA National MOY-Howey in the Hills FL-BLuedtke 519.0802/27/2024 019-1920-55700-00 American Pest Control Inc 02/24 Pest Services 55.0002/27/2024 019-1920-55700-00 Breslin's Floor Covering, Inc Patch Floor, Skim Coat 755.0002/27/2024 019-1920-55700-00 Johnson Controls Security Solutions 03/24 - 05/24 - Service Cust #01300 115406615 837.8302/27/2024 019-1920-55700-00 Robert Smith Carpet Cleaning, Tile Cleaning 550.0002/27/2024 019-1920-55700-00 Ostrander Window Cleaning Window Cleaning 300.0002/27/2024 019-1920-55800-00 Office Specialists, Inc.Golf Adobe subscription - March to Decemeber 2024 - Bryan Luedtk 276.66 000009266802/27/2024 019-1920-57500-00 Aramark Uniform Serv. Inc.02/24 - Service 39.7502/27/2024 019-1920-57500-00 Aramark Uniform Serv. Inc.02/24 - Service 39.7502/27/2024 019-1920-62500-00 Advance Auto Parts Filter Kit #558 35.1502/27/2024 019-1920-62500-00 Advance Auto Parts Return Oil Filter #552 -2.6202/27/2024 019-1920-62500-00 Advance Auto Parts Oil Filter #569 2.6202/27/2024 019-1920-62500-00 Advance Auto Parts Filter Kit #569 69.6202/27/2024 019-1920-62500-00 Advance Auto Parts Filter Kit #552 34.4602/27/2024 019-1920-62500-00 Martin, Inc Drive Belt #552 346.9402/27/2024 019-1920-62500-00 Martin, Inc Fuel Filter #569 24.2802/27/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 8 Account Number Vendor AmountDescription PO No Date 019-1920-62500-00 Martin, Inc Filter Kit #552 60.5002/27/2024 019-1920-64300-00 R & R Products, Inc.Drain Plug W/ Gasket 44.5502/27/2024 019-1920-65500-00 Galesburg Electric, Inc.Tape 86.9502/27/2024 019-1920-65500-00 M&M Golf Cars, LLC Carry All 502 Sunbrella Hinged Cab 1,580.0002/27/2024 019-1920-65500-00 R & R Products, Inc.Tine Holder, Overhaul Kit, Screws 1,021.8002/27/2024 019-1920-66500-00 R & R Products, Inc.Transfer Pump, Suction Hand Pump 281.9002/27/2024 019-1920-67500-00 R & R Products, Inc.Safety Can 128.7502/27/2024 019-1920-76000-00 Sinacola LLC Bunker Links Hole 15 Bridge Replacement 4,802.00 000009265002/27/2024 11,901.14Subtotal for Divison: 1920 019-1935-52500-00 Galesburg Sanitary Dist.01/24 - Service 16.7602/27/2024 019-1935-55700-00 Getz Fire Equipment Co., Inc.Inspection, Integrity Test, Certification 220.5002/27/2024 019-1935-55700-00 American Pest Control Inc 02/24 Pest Services 80.0002/27/2024 019-1935-57500-00 Aramark Uniform Serv. Inc.02/24 - Service 454.4802/27/2024 019-1935-57500-00 Aramark Uniform Serv. Inc.02/24 - Service 454.4802/27/2024 1,226.22Subtotal for Divison: 1935 019-1940-64125-00 Atlantic Coca-Cola Misc Concessions 57.5402/27/2024 57.54Subtotal for Divison: 1940 019-1945-52500-00 Galesburg Sanitary Dist.01/24 - Service 22.3402/27/2024 019-1945-55700-00 American Pest Control Inc 02/24 Pest Services 95.0002/27/2024 117.34Subtotal for Divison: 1945 019-1950-55700-00 Natare Corporation Install Two Outdoor Pool Liners at Lakeside Water Park and Water 36,841.25 000009265502/27/2024 019-1950-55700-00 American Pest Control Inc 02/24 Pest Services 55.0002/27/2024 36,896.25Subtotal for Divison: 1950 019-1955-52500-00 Galesburg Sanitary Dist.01/24 - Service 189.9102/27/2024 019-1955-55700-00 American Pest Control Inc 02/24 Pest Services 60.0002/27/2024 019-1955-68500-00 Tri-State Water Misc Chemicals 58.2702/27/2024 308.18Subtotal for Divison: 1955 019-1960-52500-00 Galesburg Sanitary Dist.01/24 - Service 100.5402/27/2024 019-1960-55700-00 American Pest Control Inc 02/24 Pest Services 40.0002/27/2024 019-1960-55700-00 American Pest Control Inc 02/24 Pest Services 40.0002/27/2024 180.54Subtotal for Divison: 1960 019-1965-55700-00 American Pest Control Inc 02/24 Pest Services 50.0002/27/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 9 Account Number Vendor AmountDescription PO No Date 019-1965-55700-00 American Pest Control Inc 02/24 Pest Services 50.0002/27/2024 019-1965-57500-00 Aramark Uniform Serv. Inc.02/24 - Service 39.4402/27/2024 019-1965-57500-00 Aramark Uniform Serv. Inc.02/24 - Service 39.4402/27/2024 019-1965-62500-00 Supreme Radio Communications, Inc.Antenna #581 33.9902/27/2024 212.87Subtotal for Divison: 1965 019-1975-55500-00 Glass Specialty Inc Glue HT Tab on Windshield 75.0002/27/2024 019-1975-62500-00 Supreme Radio Communications, Inc.Antenna #104 33.9902/27/2024 019-1975-62500-00 Mutual Wheel Co., Inc.Strobe Lights #104 458.8002/27/2024 567.79Subtotal for Divison: 1975 Subtotal for Fund 019 65,298.55 020-0000-62500-00 Blunier Implement, Inc Power Cable #354 138.8702/27/2024 138.87Subtotal for Divison: 0000 Subtotal for Fund 020 138.87 023-0000-83100-00 Lambasio, Inc.Install Outside Clean Out on Sewer & Clean Line -360 Dayton Dr 2,698.9502/27/2024 2,698.95Subtotal for Divison: 0000 Subtotal for Fund 023 2,698.95 024-0000-20102-00 Kohl's Illinois Inc 2023 - Sales Tax Rebate 48,026.4502/27/2024 024-0000-52500-00 Galesburg Sanitary Dist.01/24 - Service 33.5102/27/2024 024-0000-88300-00 Breslin's Floor Covering, Inc 03/24 Parking Lot Lease 605.0502/27/2024 48,665.01Subtotal for Divison: 0000 Subtotal for Fund 024 48,665.01 030-0320-51500-00 Gatehouse Media Notice To Bidders Acct# 857927 117.4002/27/2024 030-0320-52500-00 Galesburg Sanitary Dist.01/24 - Service 18.4302/27/2024 030-0320-54500-00 Kraig Boynton Mileage - HSTP Meeting for PCOMS- Peoria IL -KBoynton 33.8402/27/2024 030-0320-61000-00 Office Specialists, Inc.Paper 18.5502/27/2024 030-0320-61000-00 Office Specialists, Inc.Pocket Inserts 91.3902/27/2024 030-0320-61000-00 Office Specialists, Inc.Envelopes 8.3402/27/2024 030-0320-62500-00 Ford of Galesburg Transmission, Core Deposit 5,200.0001/30/2024 030-0320-62500-00 Napa Auto Parts Wheel Nut 16.3202/27/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 10 Account Number Vendor AmountDescription PO No Date 030-0320-62500-00 Napa Auto Parts Shock Absorber 67.9802/27/2024 030-0320-62500-00 Napa Auto Parts Glow Plugs 197.9201/31/2024 030-0320-62500-00 Napa Auto Parts Shock Absorber 67.9802/27/2024 030-0320-62500-00 Napa Auto Parts Driveshaft Support W/ Bearing 56.4902/27/2024 030-0320-62500-00 Napa Auto Parts Belt Tensioner Assembly 48.0901/31/2024 030-0320-62500-00 Napa Auto Parts Radiator 252.4702/12/2024 030-0320-62510-00 Herr Petroleum Corp 378.1 Gal Unleaded Ethanol 945.10 000009262702/27/2024 030-0320-62510-00 Herr Petroleum Corp 246.1 Gal Unleaded Ethanol 610.35 000009262702/27/2024 030-0320-62510-00 Herr Petroleum Corp 448.3 Gal Unleaded Ethanol 1,232.86 000009262702/27/2024 030-0320-65500-00 Galesburg Communications, Inc.Batteries 322.2001/30/2024 030-0320-65500-00 Galesburg Communications, Inc.Batteries 121.3001/30/2024 9,427.01Subtotal for Divison: 0320 030-0370-51500-00 Gatehouse Media Notice To Bidders Acct# 857927 117.4102/27/2024 030-0370-52500-00 Galesburg Sanitary Dist.01/24 - Service 43.0102/27/2024 030-0370-54500-00 Kraig Boynton Mileage - HSTP Meeting for PCOMS- Peoria IL -KBoynton 33.8302/27/2024 030-0370-57500-00 Cintas, Inc 02/24 Service 218.2302/27/2024 030-0370-57500-00 Cintas, Inc 02/24 Service 306.3502/27/2024 030-0370-62500-00 Napa Auto Parts Valve, Manifold Gasket Set 72.4802/27/2024 030-0370-62500-00 Napa Auto Parts Hose, Hose End Fitting 48.2302/27/2024 030-0370-62500-00 Gillig Pinion Shim Kit 47.5002/27/2024 030-0370-62500-00 Eastern Iowa Tire Tires 2,031.9002/27/2024 030-0370-62500-00 Autozone High Flow Therm 16.6202/27/2024 030-0370-62510-00 Herr Petroleum Corp 230 Gal Diesel #2, 60 Gal Diesel #1 Winter Fuel Additive 1,081.37 000009262702/27/2024 030-0370-62510-00 Herr Petroleum Corp 475.3 Gal Diesel #2 1,561.93 000009262702/27/2024 030-0370-65500-00 Napa Auto Parts Brake Cleaner 43.0802/27/2024 030-0370-65500-00 Napa Auto Parts Blade Set 33.9902/27/2024 030-0370-66000-00 Lock & Key Shop LLC Keys 10.6202/27/2024 5,666.55Subtotal for Divison: 0370 Subtotal for Fund 030 15,093.56 043-0000-51000-00 UMB Bank, N.A.IL GO BDS SRS 2016 318.0002/27/2024 318.00Subtotal for Divison: 0000 Subtotal for Fund 043 318.00 054-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupBid Documents Hawthorne Pool Renovation, Phase 2 4,648.00 000009254902/27/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 11 Account Number Vendor AmountDescription PO No Date 4,648.00Subtotal for Divison: 0000 Subtotal for Fund 054 4,648.00 057-0000-61700-00 Office Specialists, Inc.Amber Cox-Braaten (C4) - CRP replacement - includesUSB Hub and U 1,438.00 000009267002/27/2024 057-0000-61700-00 Office Specialists, Inc.Check Scanner Computer (back office) - CRP replacement - include 1,438.00 000009267002/27/2024 057-0000-61700-00 Office Specialists, Inc.Heather Lee - CRP replacement - includesUSB Hub and UPS 1,438.00 000009267002/27/2024 057-0000-61700-00 Office Specialists, Inc.Register 1 (C1) - CRP replacement - includesUSB Hub and UPS 1,438.00 000009267002/27/2024 057-0000-61700-00 Office Specialists, Inc.Sara Helms - CRP replacement - includesUSB Hub and UPS 1,438.00 000009267002/27/2024 057-0000-61700-00 Office Specialists, Inc.Tanya Billiter - CRP replacement - includesUSB Hub and UPS 1,438.00 000009267002/27/2024 8,628.00Subtotal for Divison: 0000 Subtotal for Fund 057 8,628.00 061-0000-20101-00 GERALD SMITH Refund Check 066068-000, 326 KENWICK DR 80.0002/22/2024 061-0000-20101-00 DIANA POWELL ESTATE Refund Check 010594-000, 717 ARNOLD ST 103.8802/15/2024 061-0000-20101-00 ALEX WATTS Refund Check 053167-002, 1373 IMPERIAL AVE 40.6902/14/2024 061-0000-20101-00 KARLEE STAPF Refund Check 063831-000, 1444 S SEMINARY ST 12.4102/15/2024 061-0000-20101-00 MARK RASMUSSEN Refund Check 048455-009, 675 N PRAIRIE ST 91.3702/21/2024 061-0000-20101-00 TAYLOR GLAS Refund Check 067010-000, 643 N PRAIRIE ST 80.0802/21/2024 061-0000-20101-00 KAINAN WOODRUFF Refund Check 065268-000, 1520 W LOSEY ST 72.1502/21/2024 061-0000-20101-00 KARLA JOHNSON Refund Check 063114-000, 101 N IVAN AVE 14.7202/14/2024 061-0000-20101-00 MORNINGSIDE ALLIANCE LLC Refund Check 059064-017, 750 CLARK ST 117.3302/22/2024 061-0000-20101-00 JESSEY GOMEZ Refund Check 066254-001, 81 DUFFIELD AVE 21.3002/21/2024 061-0000-20101-00 ROGER HAGERTY Refund Check 007167-075, 468 E NORTH ST 74.4502/14/2024 061-0000-20101-00 TAYLOR NAGEL Refund Check 064742-000, 1496 DEE ANN DR 77.6502/22/2024 061-0000-20101-00 SHELBY MILLS Refund Check 065369-000, 1411 E FIFTH ST 20 6.3302/14/2024 061-0000-20101-00 NICHOLE MOORE Refund Check 006843-001, 751 W SOUTH ST 40.7002/14/2024 061-0000-20101-00 JENNIFER HEDGES Refund Check 062721-000, 1276 S KELLOGG ST 58.7002/15/2024 061-0000-20101-00 YANCHUN LI Refund Check 055426-002, 1132 N CEDAR ST 85.6902/14/2024 061-0000-20101-00 CHERYL ASHBY Refund Check 052572-000, 135 N SEMINARY ST 101.3202/14/2024 061-0000-20101-00 ROBERT CALDERONE Refund Check 018567-001, 1108 N PRAIRIE ST 112.6102/14/2024 061-0000-20101-00 VICTOR DANTAS Refund Check 063107-004, 1120 GRAND AVE 58.7002/14/2024 061-0000-20101-00 SPENCER GLASNOVICH Refund Check 058872-000, 1244 BROWN AVE 47.1502/21/2024 061-0000-20101-00 CODY HIPP Refund Check 066310-000, 1022 GREENLEAF ST 109.1102/22/2024 061-0000-20101-00 WILLIAM BRIDGER Refund Check 056658-000, 1096 HUBER AVE 72.8202/21/2024 061-0000-51000-00 Pace Analytical Services LLC Water Testing 14.5002/27/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 12 Account Number Vendor AmountDescription PO No Date 061-0000-51000-00 Credit Collection Partners 01/24 Service 237.2102/27/2024 061-0000-51500-00 Sebis Direct Inc 01/24 - Galesburg Utility Billing 1,063.3902/27/2024 061-0000-52300-00 Nicor Gas 01/24 Service - Acct #14-51-15-5411 6 5,119.2401/30/2024 061-0000-52300-00 Nicor Gas 01/24 Service - Acct #20-72-70-1000 9 105.0001/30/2024 061-0000-52500-00 Galesburg Sanitary Dist.01/24 - Service 27.9302/27/2024 061-0000-55000-00 Francis Rutledge Reimbursment CDL - FRutledge 30.0002/27/2024 061-0000-55700-00 Waste Management, Inc.02/24 Service Cust ID # 64537-23004 21.5402/27/2024 061-0000-55700-00 Waste Management, Inc.02/24 Service Cust ID # 9-06892-63006 120.5102/27/2024 061-0000-55700-00 American Pest Control Inc 02/24 Pest Services 55.0002/27/2024 061-0000-55700-00 AMP Companies Inc Hooked up Water Meter - 594 Fifer St 122.8002/27/2024 061-0000-65500-00 Core & Main Chart Paper 181.9002/27/2024 061-0000-66000-00 Gunther Construction Co., a div. of UCM, IncFA-1 FILL SAND DELIVERED 933.92 000009260802/27/2024 061-0000-66000-00 Core & Main 6" X 7-1/2" REPAIR CLAMP; 6.84 - 7.24 OD;261-069007-000 150.26 000009266402/27/2024 061-0000-66000-00 Core & Main 8 X 30 REPAIR CLAMP; OD 8.99-9.39; FS1-939-30 1,370.76 000009266602/27/2024 061-0000-66000-00 Core & Main 8 X 15 REPAIR CLAMP; OD 8.99-9.39; FS1-939-15 640.30 000009266602/27/2024 061-0000-66000-00 Core & Main 8" X 7-1/2" REPAIR CLAMP; 8.99-9.39 OD;261-090507-000 702.88 000009266402/27/2024 061-0000-66000-00 Core & Main 8" X 15" REPAIR CLAMP; 8.99-9.39 OD;261-090515-000 645.26 000009266402/27/2024 061-0000-66000-00 Core & Main 8" X 12-1/2" REPAIR CLAMP; 8.99-9.39 OD;261-090512-000 1,122.64 000009266402/27/2024 061-0000-66000-00 Core & Main 6" REPAIR CLAMP; 6.84-7.24 OD; CR1-724-20 696.70 000009266402/27/2024 061-0000-66000-00 Core & Main 6 X 15 REPAIR CLAMP; OD 6.84-7.24; FS1-724-15 1,053.68 000009266602/27/2024 061-0000-66000-00 Core & Main 6 X 30 REPAIR CLAMP; OD 6.84-7.24; FS1-724-30 2,337.28 000009266602/27/2024 061-0000-66000-00 Core & Main 6 X 20 REPAIR CLAMP; OD 6.84-7.24; FS1-724-20 867.60 000009266602/27/2024 061-0000-66000-00 Core & Main 8" REPAIR CLAMP; 9.00 - 9.40 OD; CR1-940-20 794.14 000009266402/27/2024 061-0000-66000-00 Core & Main 6" X 15" REPAIR CLAMP; 6.84 - 7.24 OD;261-069015-000 530.32 000009266402/27/2024 061-0000-66000-00 Core & Main 6 X 7-1/2 REPAIR CLAMP; OD 6.84-7.24; FS1-724-7.5 1,638.89 000009266602/27/2024 061-0000-66000-00 Core & Main 6" X 30" REPAIR CLAMP; 6.84 - 7.24 OD;261-069030-000 1,190.80 000009266402/27/2024 061-0000-66000-00 Core & Main 8" X 20" REPAIR CLAMP; 8.99-9.39 OD;261-090520-000 1,404.33 000009266402/27/2024 061-0000-66000-00 Core & Main 6" REPAIR CLAMP; 6.84-7.24 OD; CR1-724-8 133.17 000009266402/27/2024 061-0000-66000-00 Core & Main 8 X 20 REPAIR CLAMP; OD 8.99-9.39; FS1-939-20 937.42 000009266602/27/2024 061-0000-66700-00 Core & Main Water Meters, Water Meter Supplies 1,560.0002/27/2024 27,288.53Subtotal for Divison: 0000 Subtotal for Fund 061 27,288.53 067-0000-51500-00 Sebis Direct Inc 01/24 - Galesburg Utility Billing 531.6102/27/2024 067-0000-59501-00 Knox County Landfill 01/24 Service Acct # 121 27,667.0801/30/2024 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 13 Account Number Vendor AmountDescription PO No Date 28,198.69Subtotal for Divison: 0000 Subtotal for Fund 067 28,198.69 078-0000-51000-00 OSF Occupational Medicine Pre Employment Screening - DOT Physical 275.0002/27/2024 078-0000-51000-00 OSF Occupational Medicine Pre Employment Screening 140.0002/27/2024 078-0000-51000-00 OSF Occupational Medicine Pre Employment Screening - DOT Physical 220.0002/27/2024 078-0000-51000-00 OSF Occupational Medicine Pre Employment Screening - DOT Physical 220.0002/27/2024 078-0000-51000-00 Mid-West Truckers Association, Inc.Wait Time 45 min - BGibbs 37.5002/27/2024 078-0000-51000-00 AssuredPartners Great Plains LLC Assured Partners Benefits Consulting fee 2024 51,500.00 000009266302/27/2024 078-0000-56534-00 Illinois Municipal League Risk Management Assoc.01/24 - Service #23050K984062 20.0002/27/2024 078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 02/08/24 - Pat Acct# 0019670800 180.0902/27/2024 078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 02/05/24 - Pat Acct #0019670900 160.6402/27/2024 078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 01/03 - 01/24 - Insured ID #WC2023-014 1,165.4302/27/2024 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp DOS 10/20/23 Patient Acct #164646 101.5202/27/2024 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp DOS -01/24/24 - Pat Acct# 196135 212.1502/27/2024 078-0000-56535-00 Central IL Radiological Assoc DOS 01/01/24 - Pat #252006776688 56.4902/27/2024 078-0000-56535-00 Johnathan Fox Workers Comp Reimbursment Medication 19.4902/27/2024 54,308.31Subtotal for Divison: 0000 Subtotal for Fund 078 54,308.31 Report Total: 397,014.60 AP-Transactions by Account (02/27/2024 - 3:14 PM)Page 14 Check Date Check #Vendor Name Description Account #Amount 2/15/2024 99188 Appraisal One, Inc Property Appraisal - 465 Mulberry St049-0000-51000 1,500.00 2/15/2024 0 Constellation Newenergy Inc 01/24 Electricity #204250116-88144024-0000-20102 1,213.90 2/15/2024 0 Constellation Newenergy Inc 01/24 Electricity #204250116-88144030-0000-20102 1,396.42 2/15/2024 0 Constellation Newenergy Inc 01/24 Electricity #204250116-88144001-0000-20102 9,950.60 2/15/2024 0 Constellation Newenergy Inc 01/24 Electricity #204250116-88144020-0000-20102 2,499.12 2/15/2024 0 Constellation Newenergy Inc 01/24 Electricity #204250116-88144019-0000-20102 20,255.93 2/15/2024 0 Constellation Newenergy Inc 01/24 Electricity #204250116-88144061-0000-20102 23,007.11 2/15/2024 0 Hein Construction Co, Inc PSB HVAC Renovation 054-0000-76000 38,782.42 2/15/2024 0 Hein Construction Co, Inc PSB HVAC Renovation 054-0000-76000 125,565.15 2/15/2024 0 Hein Construction Co, Inc Retainage PSB HVAC Renovation054-0000-20103 (3,878.24) 2/15/2024 0 Hein Construction Co, Inc PSB HVAC Renovation 054-0000-20103 (12,556.52) 2/15/2024 0 James Hartshorn Officiate Vball - 4 games 2/14/24 019-1940-51400 100.00 2/15/2024 0 James Hartshorn Officiate Vball - 4 games 2/7/24 019-1940-51400 100.00 2/15/2024 99189 Knox County Recorders Office File 2 water/sewer/refuse liens 061-0000-51000 63.00 2/15/2024 99189 Knox County Recorders Office Release 2 water/sewer/refuse liens061-0000-51000 63.00 2/15/2024 99190 Midwest Orthopaedic Center Work Comp DOS 12/19/23 #2023014078-0000-56535 101.52 2/15/2024 0 Mike Hines Officiate Vball - 4 games 2/07 019-1940-51400 100.00 2/15/2024 0 Mike Hines Officiate Vball - 4 games 2/14 019-1940-51400 100.00 2/15/2024 0 Oneida Network Services, Inc 02/24 Internet - Kerzi 001-0207-54000 50.00 2/15/2024 0 Victory Lane Ford Trade In of 2011 Chevrolet Silverado C3500 HD Pickup w/Snow Plow058-0000-71000 (14,000.00) 2/15/2024 0 Victory Lane Ford 2024 Ford F350 as per bid specs #581058-0000-71000 52,292.00 2/15/2024 0 Victory Lane Ford Trade In of 2011 Chevrolet Silverado C3500 HD Pickup w/Snow Plow058-0000-71000 (13,000.00) 2/15/2024 0 Victory Lane Ford 2024 Ford F350 per bid specs #501058-0000-71000 52,292.00 2/15/2024 0 Victory Lane Ford Trade In of 2011 Chevrolet Silverado C3500 HD Pickup w/Snow Plow058-0000-71000 (12,000.00) 2/15/2024 0 Victory Lane Ford Trade In of 2011 Chevrolet Sliverado C3500HD Pickup with Snow Pl058-0000-71000 (12,500.00) 2/15/2024 0 Victory Lane Ford 2024 Ford F350 as per bid specs #505058-0000-71000 52,292.00 2/15/2024 0 Victory Lane Ford 2024 Ford F350 as per bid specs #104058-0000-71000 52,292.00 2/15/2024 0 Waste Management, Inc.01/24 Service 067-0000-59502 205,501.48 2/16/2024 0 Farmers & Mechanics Bank 01/24 F&M Bank Trust Fees 078-0000-51000 40.47 2/16/2024 0 Farmers & Mechanics Bank 01/24 F&M Bank Trust Fees 061-0000-51000 21.11 2/16/2024 0 Farmers & Mechanics Bank 01/24 F&M Bank Trust Fees 001-0205-51000 82.29 2/16/2024 0 Farmers & Mechanics Bank 01/24 F&M Bank Trust Fees 052-0000-51000 82.31 2/16/2024 0 Farmers & Mechanics Bank 01/24 F&M Bank Trust Fees 058-0000-51000 21.11 2/16/2024 0 Farmers & Mechanics Bank 01/24 F&M Bank Trust Fees 019-1905-51000 4.15 2/16/2024 0 IL Environmental Protection Agency03/24 Semi Annual Loan Payment061-0000-20404 20,702.86 2/16/2024 0 IMRF 01/24 IMRF Contributions 001-0000-20311 123,464.60 2/16/2024 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 1,000.00 2/16/2024 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 2/16/2024 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00 2/21/2024 0 Adam D Morrow Officiate I74 Bball Tourney - 3 games 2/17019-1940-51400 90.00 2/21/2024 0 Adam D Morrow Officiate I74 Bball Tourney - 4 games 2/18019-1940-51400 120.00 2/21/2024 99250 Ameren Illinois 12/23 & 01/24 Electricity #1147-55694001-0000-20102 40,231.82 2/21/2024 99250 Ameren Illinois 01/24 Electricity #1147-55694 018-0000-20102 202.74 Advance Checks and ACH Payments as of 2/26/2024 2/21/2024 99250 Ameren Illinois 01/24 Electricity #1147-55694 061-0000-20102 23,233.50 2/21/2024 0 BlueCross BlueShield of Illinois 03/24 Health Insurance Premiums078-0000-20315 411,404.32 2/21/2024 0 Chuck Humes Officiate I74 Bball Tourney - 4 games 2/18019-1940-51400 120.00 2/21/2024 0 Drew Carlson Officiate I74 Bball Tourney - 4 games 2/18019-1940-51400 120.00 2/21/2024 0 Drew Carlson Officiate I74 Bball Tourney - 3 games 2/17019-1940-51400 90.00 2/21/2024 0 Flexible Benefit Service LLC 01/24 Service 001-0120-56506 354.25 2/21/2024 0 Gary Woodkirk Officiate I74 Bball Tourney - 4 games 2/18019-1940-51400 120.00 2/21/2024 0 Gary Woodkirk Officiate I74 Bball Tourney - 6 games 2/17019-1940-51400 180.00 2/21/2024 99249 ILLOWA ILLOWA Mtg - 3 Inspectors 001-0306-54500 60.00 2/21/2024 0 Ken McGruder Officiate I74 Bball Tourney - 4 games 2/18019-1940-51400 120.00 2/21/2024 0 Victory Lane Ford 2024 Ford F250 as per bid specs #544058-0000-71000 51,258.00 2/21/2024 0 Victory Lane Ford Trade In of 2012 Chevrolet Silverado C3500HD Pickup with Snow Pl058-0000-71000 (15,500.00) 2/21/2024 0 Victory Lane Ford 2024 Ford F350 as per bid specs #141058-0000-71000 52,292.00 2/21/2024 0 Victory Lane Ford Trade In of 2011 Ford F250 Pickup w/Snow Plow and Lift Gate #116058-0000-71000 (16,000.00) 2/21/2024 0 Victory Lane Ford 2024 Ford F250 as per bid specs #116058-0000-71000 51,258.00 2/21/2024 0 Victory Lane Ford Trade In of 2009 Ford F250 Pickup with Snow Plow #544058-0000-71000 (8,000.00) 2/22/2024 0 Illinois Dept Employment Security4th Quarter Unemployment Taxes078-0000-47400 1,866.66 2/22/2024 0 T TECH 01/24 UB ACH Fees 061-0000-51000 784.35 2/22/2024 0 T TECH 01/24 UB ACH Fees 067-0000-51000 392.17 2/26/2024 0 Kelly Cantwell 02/21 - Officiated Volleyball - 4 Games019-1940-51400 100.00 2/26/2024 0 Mike Hines 02/21 - Officiating Volleyball - 4 Games019-1940-51400 100.00 2/26/2024 99251 The Car Store Auto Corp 2018 Ford Transit Connect #580 058-0000-66500 14,896.00 Grand Total 1,327,895.60$ ____________________________________________________________________________________________ Prepared by KB Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: Ordinance authorizing the submittal of the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications for the period July 1, 2024 through June 30, 2025 to provide public transportation. SUMMARY RECOMMENDATION: The Public Transportation Advisory Commission held a public hearing on February 22, 2024. The commission unanimously recommended the City Council approve the grant applications. The City Manager, Director of Community Development and Transit Manager/PCOM agree with the commission's recommendation. BACKGROUND: Each year the City submits to the Illinois Department of Transportation (IDOT) a grant application for the funding under the Section 5311 Transit Operating Assistance Program. This is a Federal program administered by the State. Funds are provided to eligible applicants for daily operating and administrative costs to run transit operations. The City’s fixed route and paratransit programs are eligible for this federal funding. The estimated funding amount to be received for the upcoming fiscal year is $351,507. The Section 5311 Program provides funding up to 50 percent of the operating deficit (operating costs less revenues) and up to 80 percent of the administrative expenses. The second grant is the Downstate Operating Assistance Program (DOAP) Grant. The State of Illinois currently reimburses the transit system for up to 65 percent of the total operating expenses. For SFY 2025, IDOT stated the Downstate Operating Assistance Program appropriation is $3,041,600 which is the same as last year’s appropriated amount. For the SFY25 budget, it is estimated that the city will use approximately $1,977,040. The estimated cost for this program is as follows: Funding Source Amount Federal Transit Administration................ $ 351,507 Downstate Operating Assistance Program... $ 1,977,040 Local....................................................... $ 654,643 Transit Revenue...................................... $ 58,410 TOTAL PROJECT COST...................... $ 3,041,600 BUDGET IMPACT: If the application is not submitted there would be an estimated shortfall of up to $351,507 in Federal funds and up to $1,977,040 in State funds to cover transit expenses based upon anticipated expenditures and revenues for the year. SUPPORTING DOCUMENTS: 1.Ordinance 24-1001 ORDINANCE NO. ______________ AN ORDINANCE TO PROVIDE PUBLIC TRANSPORTATION IN THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: WHEREAS, public transportation is an essential public purpose for which public funds may be expended under Article 13, Section 7 of the Illinois Constitution; and WHEREAS, the City of Galesburg wishes to provide transportation for its citizens and become eligible for grants from the State of Illinois or any department or agency thereof, from any unit of local government, from the Federal government or any department or agency thereof; and WHEREAS, Illinois Compiled Statutes 740/2-1 et seq., authorizes a city to provide for public transportation within the city limits: NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION ONE: City of Galesburg shall hereby provide public transportation within Knox County. SECTION TWO: The City Clerk of the City of Galesburg shall file a certified copy of this Ordinance, within sixty days after passage of this ordinance. SECTION THREE: This Ordinance shall be in full force and effect from and after its passage and approval, as required by law. SECTION FOUR: That the Mayor of the City of Galesburg City Council is hereby authorized and directed to execute and file on behalf of the City of Galesburg a Grant Application to the Illinois Department of Transportation. SECTION FIVE: That the Mayor of the City of Galesburg City Council is hereby authorized and directed to execute and file on behalf of the City of Galesburg all required Grant Agreements with the Illinois Department of Transportation. Approved this ____ day of March 2024, by a roll call vote as follows: Roll Call #: ___ Ayes: ________________________________________________________________________ _____________________________________________________________________________ Nays: ________________________________________________________________________ _____________________________________________________________________________ Absent: _______________________________________________________________________ _____________________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: Bid recommendation, purchase seven Boss DXT V-Plow snowplows for the Street, Park, Forestry and Airport Divisions. SUMMARY RECOMMENDATION: The City Manager, Garage Superintendent and Purchasing Agent recommend the City Council award the bid to Monroe Truck Equipment (Monroe, WI), in the amount of $60,266.00 for the purchase of seven Boss DXT V-Plow snowplows. BACKGROUND: The Street, Park, Forestry and Airport Divisions purchased seven pickup trucks in 2023 as part of the scheduled replacements in the vehicle replacement program. The sale included the old snowplow with the trade-in of each unit. The new pickup trucks have now been delivered and require snowplows to be properly put in service as these trucks are instrumental in clearing snow during the winter season. The bid was advertised in the Galesburg Register Mail, posted on the city website and sent to known vendors specializing in snowplow equipment. Three bids were received in response to this request. The bid submitted by Ron’s Toy Box listed numerous pricing inaccuracies and the Purchasing Agent was unable successfully clarify them with the vendor, leading to the rejection of their bid. The low and best bid was submitted by Monroe Truck Equipment (Monroe, WI) in the amount of $60,266.00. The snowplows are currently in stock and will be delivered by Monroe Truck Equipment to Central Garage for city staff to install onto the pickup trucks. City staff recommend approval of this purchase. BUDGET IMPACT: There are sufficient funds available in the Vehicle Replacement Fund (58) for this purchase. SUPPORTING DOCUMENTS: 1.Bid tabulation 24-3005 City of Galesburg Bid Tab - 7 Snowplows Date: 02/21/24 Attended by: T.Miller/M.Miller Company City, State Unit Price Total Price Unit Price Total Price Unit Price Total Price One (1) 8’2” Boss DXT V-Plow for 2024 F250 Super Duty 4WD 8,905.04 8,905.04 8,482.50 11,194.08 8,414.00 8,414.00 One (1) 9’2” Boss DXT V-Plow for 2024 Ford F250 Super Duty 4WD 9,240.05 9,240.05 8,737.50 11,580.04 8,642.00 8,642.00 Five (5) 9’2”Boss DXT V-Plows for 2024 Fore F350 Super Duty 4WD 9,240.05 46,200.25 43,687.50 56,702.66 8,642.00 43,210.00 Net Cost to City 64,345.34 80,260.37 60,266.00 Delivery Lead Time Warranty ***Low and Best BidThis bid is rejected due to inaccuracies on the submitted bid form Blunier Implement Inc Eureka, IL Ron's Toy Box Bettendorf, IA Monroe Truck Equipment Monroe, WI 2 year part warranty from date of purchase 7 days 2 weeks 2 year warranty In stock 2 year warranty ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: Approve the purchase of phosphate inhibitor. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Water Superintendent and Purchasing Agent recommend that the City Council approve the purchase of phosphate inhibitor from Hawkins, Inc. at a cost of $0.708 per pound. BACKGROUND: As required by the Illinois Environmental Protection Agency (IEPA), the Water Division must treat the drinking water with a phosphate inhibitor for corrosion control of lead and copper. A formal bid request was developed requesting a 90% orthophosphate / 10% polyphosphate blend. The bid was advertised in the local paper, posted on the city’s website and emailed to known vendors. A total of five vendors responded to this request at follows: Bid Results for 2024 Phosphate Inhibitor Company City/State Price Per Pound Shannon Chemical Corporation Malvern, PA $0.644 Hawkins Inc Roseville, MN $0.708 Brenntag Mid-South Inc Bartonville, IL $1.049 AquaSmart Inc Atlanta, GA $1.040 Carus LLC Peru, LLC $0.720 The low bid received by Shannon Chemical Corporation for an SLI-5210 was the requested 90% orthophosphate/10% polyphosphate blended product; however, each company has their own propriety blend of the chemical. As the Water Division has not had experience with this specific product, staff consulted the IEPA for guidance. It was then discovered that the IEPA’s regulations have evolved and become more rigorous since the prior comprehensive corrosion study conducted in 2016. Previously, if the phosphate inhibitor was the same percentage blend such as 90/10, it did not matter which company provided the product. However, due to the differences in the propriety blends, the IEPA now requires a comprehensive corrosion study each time a new product is introduced into the drinking water to determine if the proprietary chemical blend will achieve the required results to continue to lower the levels of lead and copper in the drinking water. According to the IEPA, this process can be lengthy and will result in either rejecting the company's product or a special exception permit will need to be processed and issued to use the new phosphate inhibitor in the drinking water. Once the new product has been introduced into the drinking water, additional water sample testing will also need to be conducted for a period of time to ensure the levels remain below the required levels. 24-3006 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 2 of 2 Since the study in 2016, the Water Division has been purchasing Hawkins LPC-132 phosphate inhibitor and it has proven to be very effective in lowering the lead and copper levels in the drinking water. By using the current phosphate inhibitor provider, the city will avoid additional costs to conduct a new comprehensive corrosion study as well as paying for additional testing of water samples. Based on the success of reduced lead and copper levels, staff recommend the continued use of Hawkins LPC-132. For price comparison, phosphate deliveries by Hawkins Inc in 2023 were $0.7950 per pound and in 2022 were $0.662 per pound. BUDGET IMPACT: The Water Division has sufficient funds in their budget. SUPPORTING DOCUMENTS: None ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: Bid for removal of wood waste from the oversized brush drop-off site located on Pickard Road. SUMMARY RECOMMENDATION: The City Manager, Interim Director of Parks & Recreation and Purchasing Agent recommend that the City Council approve the bid from JIMAX Landscape LLC (Peoria, IL) in the amount of $28,300.00 to remove the existing wood waste from the oversize brush drop off site located on Pickard Road. BACKGROUND: The city has requested bids to have excess wood waste from storms, tree work throughout the city and wood waste dropped off by City residents removed from the holding area located on Pickard Road. The city last had this pile cleared in the Spring of 2023 and the current bid is for all wood waste accumulated at the site from that time. The bid was advertised in the local paper, made available on the city website as well as being provided to vendors who have responded to this request in the past. JIMAX Landscape LLC was the sole respondent to this bid in the amount of $28,300.00. The city has worked with this vendor in the past and is confident in their capabilities to complete the task. City Staff recommend approval of this project. BUDGET IMPACT: The Forestry Division (15%) and the Refuse Fund (85%) have both budgeted sufficient funds for this shared expense. SUPPORTING DOCUMENTS: 1.None 24-3007 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: MKD Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG MARCH 18, 2024 AGENDA ITEM: Approval of Community Power Group (CPG) lease amendment for a Community Solar Garden located on the unutilized space on the airport property. SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend approval of an amendment to the CPG lease, which would add an additional two-year term beginning March 18, 2024, for construction and electric generation to the power grid to begin. The term of the 25-year lease and monthly rent does not start until electric is produced and available to the electric grid. BACKGROUND: On February 26, 2018, the City Council approved a letter of intent with CPG to develop three community solar gardens, two to be located at the Logistics Park and one to be located at the Airport as well as a distributed generation solar array at the water treatment plant in Oquawka. The proposed lease agreement at the airport included the same terms as the other two leases with an initial annual lease amount at the commencement of power generation of $1,200 per acre leased with a 1.5% escalator per year. The proposed lease amount was almost five times more rent than the previous rent amount. It was estimated that approximately 17.5 acres would be leased at this location with the final acreage being determined after the detailed design has been completed. Once the design has been completed, a legal description for the property leased will be developed and amended to this agreement. CPG needs the city to execute the lease amendment in order to maintain an interconnection agreement with Ameren and to gain approval from the FAA for the use of airport property for the solar farm. CPG plans to install a 2.0 megawatt solar array on the proposed leased property. The facility is currently on the waitlist for the Illinois Adjustable Block Program in the traditional community solar program, but there is a significant waitlist for capacity in the program. In order to install the facility and commence rent payments with the City of Galesburg as soon as possible, CPG is proceeding with development of the facility outside of the community solar Adjustable Block Program. The term of the original lease was 25 years with an automatic extension of up to two consecutive periods of five years each upon mutual agreement of the parties. CPG was granted three years from the effective date of the lease agreement to start installation work, subject to the City having the right to terminate the agreement if no construction had started by that time. No construction had started on the property and the three-year time frame ended on February 8, 2022, at which time CPG paid for a two-year extension per the original lease. Community Power Group reached out to the city in January 2024 and informed the city that they just received the interconnection agreement from Ameren on December 21, 2023, and will be using that agreement to enter the Block Program waitlist for Community Solar, and so they are requesting 24-4016 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: MKD Page 2 of 2 second extension to the lease for additional development time to wait for capacity in the Block Program and start construction. The second extension of the lease does not change any of the existing terms except for the lease period, which starts at the time the electric is generated to the power grid. BUDGET IMPACT: Community Power Group will pay $5,000.00 to the city for the two-year lease extension in lieu of the monthly payments from Community Power Group until the commencement of power generation. SUPPORTING DOCUMENTS: 1. Original Lease Agreement 2. Lease Amendment AMENDMENT TO SOLAR FACILITY SITE LEASE AGREEMENT This LEASE AMENDMENT (“Amendment”) dated as of March ___, 2024 (the “Amendment Date”) is made by and City of Galesburg, an Illinois home rule municipal corporation (“Lessor”) and Community Power Group, LLC, a Delaware limited liability company (“Lessee”). WHEREAS, Lessee and Lessor entered into a Solar Facility Site Lease Agreement (“Agreement”) dated February 8, 2019 (“Effective Date”). WHEREAS, Lessee and Lessor wish to make certain changes to the Agreement, and Lessee wishes to make a $5,000 payment to Lessor in connection with this Amendment. NOW THEREFORE, LEASEE and LESSOR agree to amend the following sections of the Agreement in their entirety as follows: Section A.5. Lessor Right to Terminate If, within three (3) years from the Effective Date, Lessee fails to start Installation Work, or does not secure approved construction permits from the Federal Aviation Administration and the Illinois Department of Transportation, Division of Aeronautics, or becomes inactive in pursuing related permits or interconnection agreements related to the Facility, Lessor may terminate this Agreement by delivering notice to Lessee of its intention to terminate this Agreement, and the Agreement shall terminate twenty-one (21) days after Lessee’s receipt of such notice. However, if Lessee is active in pursuing related permits or interconnection agreements, then Lessee shall have the right to buy up to two (2) additional years to start construction (the First Extended Period) at a rate equal to 10% of the first years rent payment. Such amount is payable in monthly installments during the First Extended Period. The Lessee shall also have the right to purchase a Second Extended Period for up to two (2) additional years to start construction (the Second Extended Period) at a rate equal to five thousand dollars ($5,000) at the commencement of Second Extended Period. However, if the FAA does not approve solar as an acceptable use on the Premises, then this lease shall automatically terminate. In the event of termination, in accordance with Section H, neither Party shall have any further liability to the other, provided that: (i) Lessee, at its expense, shall remove any equipment or materials which Lessee has placed on the Premises; (ii) Lessee, at its expense, shall restore any portions of the Premises disturbed by Lessee to their pre-existing condition pursuant to Section A.6 of this Agreement; (iii) the Parties shall not be released from any payment or other obligations arising under this Agreement prior to the delivery of the notice, in accordance with Section K.1. IN WITNESS WHEREOF, Lessor and Lessee have caused the Amendment to Solar Facility Site Lease Agreement to be duly executed, under seal, by persons hereunto duly authorized, as of this ____ day of March, 2024. Signatures below. Lessee: Community Power Group, LLC By:_____________________________ Michael Borkowski Title: Managing Member Lessor: City of Galesburg By:_____________________________ Name: Title: ____________________________________________________________________________________________ Prepared by EWH Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: Urban Agriculture grant for Lipanda Foundation. SUMMARY RECOMMENDATION: City staff have reviewed the submitted request and recommend approval of the $25,000 Urban Agriculture Grant. BACKGROUND: Council approved the creation of the Urban Agriculture Grant program at the February 21, 2022 meeting. The program was created to determine the viability of Urban Agriculture in the City. Gorette Kupa of Lipanda Foundation applied for the grant. The Lipanda Foundation will lease three vacant lots located at the corner of Ave B and W. First Street from the City for $1 per year if this agreement is approved. Two High Tunnel Structures will be erected on the sight. Members of the community will be able to rent plots for $20 per month. There will be educational workshops, seasonal seedling sales, and a farm to table market to sell excess produce. The grant funds will be utilized for startup costs such as installing a water service, crops, and equipment. BUDGET IMPACT: If approved the Urban Agriculture grant will be paid from the Planning Fund (054). SUPPORTING DOCUMENTS: 1.Aerial map 2.Submitted grant application. 3.Grant Agreement 24-4017 ©Lipanda Foundation Community Garden Farm Business Plan: 1. Executive Summary: Creating a community-focused garden farm to provide a space for individuals and families within the community to grow their own produce. This initiative not only promotes healthy living but also fosters a sense of community engagement and sustainability. 2. Business Description: The garden farm will offer designated plots where members of the community can cultivate their vegetables, fruits, and herbs. Additionally, it will provide educational workshops, tools, and resources for gardening enthusiasts of all ages and skill levels. The site will also feature storage for the equipment and a picnic area. 3. Organization and Management: Community Garden Board member:  GORETTE KUPA: Certified Project manager/community development  MARIE LAURE NGUNDA: Project assistant, seedling production (herbalist)  KOFFI SESSOU: Agriculture specialist /education (master’s in agriculture, farm owner in Africa) 4. MAINTENANCE TEAM: Every garden user is responsible for maintaining their plot and a part-time maintenance supervisor position will maintain records and keep the property neat and orderly. ©Lipanda Foundation 5. OPERATIONAL APPROACH: The community garden farm will serve as an educational and food production center, sharing agricultural knowledge, promoting sustainable practices, building community connections, and enhancing the overall well-being of the community through increased access to fresh produce and educational trainings. Gardeners will be offered individual garden plots for rent, gardening tools and supplies, workshops on gardening techniques, seasonal seedling sales, and possibly a farm-to-table market to sell surplus produce. This project has significant potential to advance agriculture education and urban agriculture community development in several ways: 1. Hands-on Learning: Offering designated plots and educational workshops provides hands-on experience in agriculture. Participants, including children and adults, learn essential gardening skills, understand plant lifecycles, and gain practical knowledge about soil health, water conservation, and organic gardening practices. 2. Promoting Sustainability: By emphasizing organic farming methods, composting, and water conservation techniques, the project encourages sustainable agricultural practices. This education in sustainable agriculture extends beyond the garden farm, influencing participants to adopt eco-friendly practices in their homes and communities. 3. Fostering Community Engagement: The garden farm serves as a hub for community engagement, bringing diverse groups together. It promotes social interaction, teamwork, and a sense of belonging, fostering relationships among individuals of various ages, backgrounds, and abilities. 4. Encouraging Healthy Eating Habits: Through growing their own produce, participants develop a deeper understanding of the food they consume. This hands-on involvement often leads to an increased consumption of fresh fruits and vegetables, contributing to healthier eating habits within the community. 5. Addressing Food Insecurity: In urban areas where access to fresh produce might be limited, the garden farm plays a role in addressing food insecurity. It provides an opportunity for individuals or families to grow their own food, supplementing their diet with nutritious, locally grown produce. 6. Community Empowerment and Skill Development: Engaging in agriculture education empowers individuals by teaching self-sufficiency and valuable skills. It provides an avenue for personal development, boosts confidence, and potentially creates opportunities for entrepreneurship or future employment in agriculture-related fields. Additionally, this will be a new activity or hobby for ©Lipanda Foundation family to spend time together, teach and learn together. It has a huge impact in terms of community bonding, education, and health benefits. 7. Green Space and Environmental Awareness: Creating green spaces within urban environments contributes to improving air quality and enhancing biodiversity. This project promotes environmental awareness and a deeper appreciation for nature. 8. Tree nursery: Growing tree seedlings for use elsewhere in Galesburg. Nut and fruit trees will be a priority—improving access to high quality fresh food throughout the community for years to come. 6. Marketing Strategy Utilize social media, local events, workshops, and collaborations with schools, churches, and community centers to spread awareness. In these communications, the farm will emphasize the benefits of growing one's food, such as healthier eating, reduced environmental impact, and community bonding. 7. Implementation Plan: o Setting up infrastructures (water access, plots, irrigation, high tunnels, storage shed, learning lab) (first 6 months) o Soil tested (nutrients, contaminants) o Outreach to recruit gardeners & volunteers (ongoing) o Setup annual calendar (events, workshops, seedling production, harvest, etc....) 8. NEEDS: 1. land 1$ per year lease (city owned parcel number 9916428001,9916428002,9916428003) 2. Gardening Tools: o Shovels o Rakes o Hoes o Trowels o Pruners o Wheelbarrows o Watering cans or hoses o Seedling starters (soil block makers) 3. Infrastructure: o Water: meter pit installment ©Lipanda Foundation o 2 high tunnels (approx. 20’x40’ each) o 2 shipping containers o Garden plot demarcation materials (wood, stakes, or fences) o Compost bins and additional composting equipment o Irrigation system (drip lines, sprinklers) o Greenhouse or cold frames for seed starting. 4. Soil Amendments and Potting Mix: o Organic fertilizers - Compost o Peat moss - Vermiculite or perlite o Soil testing kits 5. Seeds, Seedlings, and Plants: o A variety of vegetable, fruit, and herb seeds o Seed starting trays/pots. o Seedling heat mats or grow lights o Tree seedlings (nuts, fruit) o Tree wraps 6. Safety and Maintenance: o Protective gear (gloves, hats, knee pads) o First aid kit - Garden shed or storage for tools. o Maintenance equipment (lawnmower, trimmers) 7. . Educational Resources: o Books on gardening techniques o Educational materials for workshops o Signage for plant identification 8. Miscellaneous: o Rain barrels or water collection systems o Mulch or straw for soil insulation o Pest control materials (organic pesticides & deterrents) o Registration and insurance for the property. NOTE: Adapting this list based on the size of the project, specific needs, and available budget will be essential in planning and purchasing the necessary equipment and supplies for the garden farm. 9.FINANCIAL CAPACITY Garden user membership 20$ monthly fees and donations will be allocated to maintenance and cleaning of property and other equipment. ©Lipanda Foundation 10. BUDGET TABLE & NARATIVE 1. Equipment & tools: $5.000 2. Seeds: $1500 3. Hight tunnels: 20W*48L*15H: $6.500 4. Water installation: $7.000 estimate 5. PPE (safety equipment): $500 6. Books/educational materials: $500 7. Shipping containers: $4,000 The total startup cost for this project is: 25.000$. Page 1 of 2 GALESBURG ASSISTANCE PROGRAM GRANT AGREEMENT THIS AGREEMENT is made and entered into this __4 th___ day of ____March____, 2024 (the “EFFECTIVE DATE”), by and between the City of Galesburg, an Illinois municipal corporation (hereinafter referred to as “CITY”), and ________Lipanda Foundation___ (hereinafter the “GRANTEE”). WHEREAS, the Mayor and City Council desire to advance agricultural education and/or urban agricultural community development in Galesburg; and WHEREAS, the Mayor and City Council of the CITY approved the Urban Agriculture Pilot Program (hereinafter the “PROGRAM”) at their February 21, 2022 meeting to aid in the development of the urban agriculture industry with certain qualifying expenses; and WHEREAS, the GRANTEE is the owner of a qualifying property located within the CITY and has applied for a grant through the PROGRAM, and the CITY has approved such application. NOW, THEREFORE, the parties, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, agree as follows: Section 1. Grant Amount. Upon the execution of this Agreement, the CITY shall cause the disbursement of proceeds in an amount not to exceed $25,000 (the “GRANT”). Section 2. Grant Requirements. GRANTEE agrees that it shall utilize the GRANT solely for purposes in connection with the business located at three vacant lots located at the corner of Ave B and W. First St, Pin numbers 99-16-428-001, 99-16-428-002, and 99-16-428-003, Galesburg, IL 61401 and as outlined in its funding request previously submitted by the GRANTEE, which is incorporated by reference into this agreement. GRANTEE hereby accepts the funding for the sole purposes listed in its said funding request and agrees that the funds provided by the CITY shall be used for those purposes, and no other. A GRANTEE’s request for any modification must be made in writing and approved by CITY before any expenditures differing from the original GRANT award are paid from funds provided by CITY. Section 3. Representations of GRANTEE. In connection with the GRANT, the GRANTEE represents and warrants that: a. It will work with established and/or new community partnerships to leverage resources and/or increase the quality or quantity of services provided; and b. Provide for neighborhood communication and participation as well as youth engagement and education; and c. The applicant, including all owners with at least 10% ownership, is/are in good standing with the CITY and the State of Illinois (i.e. no outstanding fines or fees, no tax delinquencies, and possess all required licenses); and d. Provide progress reports and proof that grant project work has been done by submitting details of each purchase on receipts or invoices and proof vendors have been paid; and e. Upon completion of the grant project, submission and approval of a final progress report will be required to receive the final payment. Page 2 of 2 Section 4. CITY not liable. The parties agree that the CITY is not herein entering into any contract or agreement with any vendors or contractors for the purchase of any goods or services under the PROGRAM. The parties also agree that the CITY is not in any manner providing any warranties or other assurances about the quality or suitability of any goods or services provided to the GRANTEE for under the PROGRAM. The parties agree further that GRANTEE shall hold the CITY harmless for any damages to persons or property that may occur during or in any manner arising from the PROGRAM. Section 5. Default. If the CITY determines that any funds have been disbursed for ineligible activities, in violation of the terms of this Agreement, the CITY shall provide written notice of said violation to the GRANTEE. The CITY shall be entitled to terminate this Agreement within five days of said written notice. GRANTEE shall, within 30 days of a written demand made by the CITY, reimburse the CITY for all funds disbursed for said ineligible costs. The CITY may, at its option, continue further disbursements pursuant to this Agreement after any disbursement for any ineligible activities if the GRANTEE reimburses the CITY for the improper disbursements, or otherwise cures the violation to the CITY’s satisfaction. If the GRANTEE fails to fulfill the obligations specified under Section 3 the City shall provide written notice of default to the GRANTEE, and the GRANTEE shall, within 30 days of a written demand made by the City, reimburse the CITY for all funds provided under this agreement. In the event the GRANTEE should default under any of the provisions of this Agreement and the City should employ attorneys or incur other expenses for the collection of the payments due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the GRANTEE herein contained the GRANTEE agrees that it will on demand therefore pay to the City the reasonable fees of such attorneys and such other expenses so incurred by the City. Section 6. Notices. Required notices, as provided herein, shall be mailed by first class mail, and shall be deemed served on the party in question on the date of mailing. Said notices shall be addressed to the pertinent party at addresses listed below. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the day and year first above written. CITY OF GALESBURG, an Illinois municipal corporation, Grantee (Print name of organization) By: By: Peter Schwartzman, Mayor Signature of representative Attest: Kelli Bennewitz, City Clerk Print name & title Address: 55 W. Tompkins St Address: ________________________ Galesburg, IL 61401 ________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by MJF Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG MARCH 4, 2024 AGENDA ITEM: A service contract between the City of Galesburg Public Transportation and Knox College to provide students, faculty, and staff unlimited fixed route rides March of 2024 through February of 2025. SUMMARY RECOMMENDATION: City of Galesburg’s Public Transportation Advisory Commission held a meeting on February 22, 2024, and unanimously recommended approval of a new service agreement for fixed route services between the City of Galesburg and Knox College. The Director of Community Development and Transit Manager concur with their recommendation. The original service contract was established in 2021 and has been negotiated and renewed annually since its inception. BACKGROUND: This service contract allows the payment from Knox College to be counted as local match rather than program revenue. As a local match, the contract amount will allow the City to utilize more of the Downstate Operation Assistance Program (DOAP) funds allocated by the State of Illinois. DOAP funds cover 65% of all transit operating costs for the City. This service contract would not change any routes or frequency thereof to the Knox campus. All currently enrolled Knox students, faculty and staff will continue to have unlimited access to all City of Galesburg Transit routes during all City of Galesburg Transit operating hours between March 2024 and February 2025. Students, faculty, and staff will use their Student/Employee ID to access the buses. The City of Galesburg and Knox College agreed upon a Service Contract in the amount of $2500. If approved, City of Galesburg Transit will track the ridership of Knox students between March 2024 and February 2025. The data gathered will be evaluated and a proposed contract amount would be considered by PTAC and City Council for the 2025-2026 contract. BUDGET IMPACT: Decrease in City’s contribution to Paratransit and Bus Subsidy budgets. $2500.00 will be recorded as IDOT local match, allowing increased requisition payments from DOAP funds. SUPPORTING DOCUMENTS: 1.Knox College Service Contract 24-4018 PURCHASE OF SERVICE AGREEMENT This agreement made this ______ day of _____________________ , 2024 by and between the City of Galesburg (“CITY”) and Knox College (“RECIPIENT”). WHEREAS, it is the mutual concern of the parties hereto that the transportation services provided hereunder be of high professional quality; and WHEREAS, CITY provides transportation services within the City of Galesburg; and WHEREAS, RECIPIENT desires to provide transportation services to students and staff of their institution. NOW THEREFORE, the parties hereto agree as follows: 1. This agreement shall become effective immediately. This agreement shall cover March of 2024 – February of 2025. 2. Service eligible for delivery under this agreement would be the transporting of RECIPIENT’S current students and employees on fixed-route bus service within the City of Galesburg, IL. 3. RECIPIENT will compensate CITY for services described in the AGREEMENT at $2500.00 for the term of the contract. Knox College students, faculty, and staff will not be charged for rides during the term of this contract. 4. CITY will notify RECIPIENT if for any reason the regular routes cannot be made. 5. The Knox College Staff and Student Government, the Transit Manager and Transit Operations Supervisor of the City of Galesburg will work directly together to handle overall operations of the AGREEMENT. 6. The AGREEMENT and any addenda constitute the entire agreement between the parties. If any provision of the AGREEMENT conflicts with the laws of the State of Illinois or the United States of America, said provision shall be considered invalid and the remaining provisions shall remain in force. 7. This Agreement shall not be assignable, except at the written consent of all parties hereto, and it shall extend to and be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto. 8. Each party to this Agreement agrees to defend, indemnify, save and hold harmless the other (and each of their respective directors, officers, agents and employees) from and against all liabilities, suits, obligations, claims, demands, damages, fines, costs and expenses (including reasonable attorney’s fees) arising under this Agreement to the extent that such are attributable, directly or indirectly, to the indemnifying party’s negligence, error, omission or intentional act. An indemnifying part’s negligence, error, omission or intentional act, as that phrase is used herein, includes the negligence, error, omission or intentional act of its officers, agents and employees. This provision shall survive the termination of this Agreement. 9. The TERM of this agreement is for the period of March 1, 2024 through February 28, 2025. Executed this ____________________ day of _______________ 20 _____. APPROVED: _____________________________________ ______________________ Mayor Date _____________________________________ ______________________ City Clerk Date _____________________________________ ______________________ Knox College Representative Date TOWN OF THE CITY OF GALESBURG Date: March 4, 2024 Agenda Number: 24-9003 TOWN FUND $1,730.77 GENERAL ASSISTANCE FUND $5,566.49 IMRF FUND $1,176.17 SOCIAL SECURITY/MEDICARE FUND $5,364.49 LIABILITY FUND AUDIT FUND TOTAL $13,837.92