HomeMy WebLinkAbout05062024 City Council Packet55 W. TOMPKINS STREET
GALESBURG, IL 61401
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City Council Agenda
May 6, 2024
City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
May 6, 2024
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Proclamation Letter Carriers' Stamp Out Hunger Food Drive Day
Approve Minutes from April 15, 2024
Election Deputy Mayor
Public Comment
Consent Agenda #2024-08
24-2010 Resolution MFT resolution for traffic signal upgrades
24-4027 Approve Intergovernmental Agreement with the Illinois Department of Central
Management Services to reimburse the City of Galesburg for expenses
related to initial fuel leak containment
24-8007 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
24-1005 Ordinance Amendment to Chapter 111, Peddler and Hawker Licenses (Final
Reading)
24-1006 Ordinance Amending Chapter 30, presiding officer (First Reading)
24-1007 Ordinance Sale of 905 Maple Avenue (First Reading)
24-2011 Resolution Naming the ballfield at HT Custer Park in honor of former Coach James
R. "Jimmy" Isaacson
Bids, Petitions and Communications
24-3018 Bid Half ton 4x4 pickup truck
City Manager’s Report
Miscellaneous Business (Agreements, Approvals, Etc.)
24-4028 Approve Joint Agreement with the Illinois Department of Transportation (IDOT)
for traffic signal upgrades
24-4029 Approve Fiscal year 2024 Budget Adjustment #1
24-4030 Approve Agency Agreement for phase one of the airport layout plan project
24-4031 Approve Design services for replacement of the five-million-gallon water
storage tank
24-4032 Approve Citizen energy aggregation
Town Business
24-9008 Bills
Closing Comments
Executive Session
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 3
CITY COUNCIL MEETING
City Manager’s Report
May 6, 2024
CONSENT AGENDA #2024-08
Item 24-2010 MFT Resolution for Traffic Signal Upgrades
Staff recommend approval of a Motor Fuel Tax (MFT) Resolution for the city’s share of a project
to upgrade traffic signal equipment at four intersections in Galesburg. A funding resolution is
required to appropriate funds for the City’s portion of the improvements of $6,440.00. There are
sufficient funds budgeted for this work.
Item 24-2047 Intergovernmental Agreement for Reimbursement
Staff recommend approval of entering into an intergovernmental agreement with the Illinois
Department of Central Management Services (CMS) for reimbursement of the costs associated
with the Fire Department response to a hazmat release incident at the State of Illinois CMS
property at 3150 Log City Trail. The Galesburg Fire Department spent $5,449.84 in time and
materials during their response, which will be reimbursed upon execution of the agreement.
Item 24-8007 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved
individually by the City Council.
ORDINANCES AND RESOLUTIONS
Item 24-1005 Peddler and Hawker Licenses (Final Reading)
Staff recommend approval of amending chapter 111 of the Galesburg Municipal Code,
specifically Peddler and Hawker Licenses, to add the requirement of a photo with the application.
The City’s current ordinance requires that anyone wishing to be a peddler or hawker (door-to-
door sales) in the city must first obtain a license from the City Clerk’s office. The City Clerk works
with the Police Department to verify that all provisions and requirements of the ordinance are
met and then a license, in the form of a badge, is issued to the applicant. This badge must be
worn at all times and has identifying information such as the peddler’s name, company,
expiration date, and the City Clerk’s signature. This amendment proposes also requiring a photo
to be provided with the application for inclusion on the badge to ensure the badge will not be
transferred to another peddler.
Item 24-1006 Amending Chapter 30, Presiding Officer (First Reading)
Staff recommend approval of an ordinance amending Chapter 30 of the Galesburg municipal
code. The Illinois Municipal Code provides that the City Council shall elect one of its members to
act as Deputy Mayor in the temporary absence of the Mayor. The proposed amendment sets
forth that a Deputy Mayor shall be elected every two years, beginning in May 2024.
___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 3
Item 24-1007 Sale of 905 Maple Avenue (First Reading)
Staff recommend approval of an ordinance authorizing the sale of Lot 2 of the Greenspace
Subdivision, commonly known as 905 Maple Avenue. The city has received a purchase offer from
the Benedict Family Foundation for Addictions for $100,000 “As-Is” for Lot 2 of the Greenspace
Subdivision. Lot 2 is south of the east-west drive and includes the building, pavement on the east
and west sides of the building and grass area south of the building. The city would retain Lot 1,
which includes the east-west drive and all the property north of the sidewalk located on the north
side of the building as shown on Exhibit B of the ordinance. According to the written offer, the
developer is proposing to renovate a portion of the building and lease it to Hope Head Start by
August 12, 2024. The balance of the building will be made available to other non-profit
organizations. The proposed usage matches the current zoning of the property, which is
Institutional.
Item 24-2011 Naming the Field at HT Custer Park in Honor of James R. “Jimmy” Isaacson
Staff recommend approval of a resolution naming the ballfield at HT Custer Park in honor of
former Coach James R. “Jimmy” Isaacson. Coach Isaacson coached baseball for 48 years, all in
Galesburg, for the Galesburg Post 285 Legion program, Carl Sandburg College, the Galesburg
Pioneers, and Knox College. He was an inspiration and mentor to his players, both on and off the
field, and taught the fundamentals and teamwork of baseball. The community lost Coach
Isaacson in December 2018. In his honor, the city proposes to name the ballfield at HT Custer
Park the “Coach Jimmy Isaacson Field”.
BIDS, PETITIONS AND COMMUNICATIONS
Item 24-3018 Half Ton 4x4 Pickup Truck
Staff recommend approval of the bid submitted by Victory Lane Ford for the purchase of a 2024
Ford F150 pickup truck for the central garage for a total cost of $44,073.00. Central garage
currently utilizes a 2009 Ford F250 for various tasks as part of daily operations, and the vehicle is
scheduled for replacement this year. Upon receipt of the new vehicle, the current central garage
vehicle will be transferred to the street division to be used primarily as a safety truck, which
follows the paint machine while traffic lines are painted throughout the summer. Two bids were
received, with Victory Lane providing the best bid, matching specifications. There are sufficient
funds available in the vehicle replacement fund (58) for this purchase.
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 24-4028 Joint Agreement with IDOT for Traffic Signal Upgrades
Staff recommend approval of an agreement with the Illinois Department of Transportation (IDOT)
for traffic signal upgrades at four intersections in Galesburg. The locations include IL 41 (Main St.)
and Linwood Rd., US 150 (Main St.) and Grand Ave., US 150 (Main St.) and US 150 (Henderson
St.), and US 150 (Henderson St.) and Losey Street. The work includes replacement of traffic signal
controller cabinets. IDOT will prepare the plans and specifications, bid out the project, and
administer the construction contract. The City’s proposed participation in the project is ten
percent of the engineering and construction costs, which are estimated to be $6,440.00. IDOT is
scheduled to open bids for the project on June 14, 2024, and there are sufficient funds budgeted
to cover the city’s contribution.
___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 3
Item 24-4029 Fiscal Year 2024 Budget Adjustments #1
Staff recommend approval of the 2024 budget adjustments #1, as presented. Budget
adjustments are an accounting function used to ensure expenditures are posted according to
Generally Accepted Accounting Principles.
Item 24-4030 Agency Agreement for Phase One of the Airport Layout Plan Project
Staff recommend approval of an agreement for Phase One of the Airport Layout Plan. The city is
required to have an approved airport layout plan, the last approved plan was done in 2004. The
proposed plan update will be completed in two phases: Phase 1, which justifies the runway
lengths and widths along with air traffic forecasting and Phase 2, which consists of numerous
studies, including: aerial flights, noise, terminal alternatives, runway profile corrections and
runway safety areas. The project will be funded with 90 percent state funds and 10 percent local
funds. The project cost for Phase 1 is $48,000.00 with the total estimated cost to the city of
$4,800.00. There are sufficient funds budgeted in the grant fund to cover the city’s obligation.
Item 24-4031 Design Services for Replacement of the Five-Million Gallon Water Storage Tank
Staff recommend approval of the proposal submitted by Klingner and Associates in the amount
of $195,000.00 for design services for replacement of the five-million-gallon water storage tank
at 920 W. Main Street. The tank is nearing the end of its estimated lifespan, and it is
recommended to proceed with design services for replacement of the tank. The design phase is
expected to take approximately eight months to complete, and it is estimated the construction
phase will take approximately fifteen months. There is sufficient funding budgeted in the water
fund to pay for the 5MG tank replacement design services.
Item 24-4032 Citizen Energy Aggregation
A new agreement for municipal aggregation of electricity supply based the most favorable pricing
obtained from the broker, DaCott Energy, is provided for council consideration. Energy
aggregation was approved by the citizens of Galesburg with the election in November 2012. Since
that time, the city has successfully negotiated five municipal aggregation agreements on behalf
of the citizens. The most recent agreement is scheduled to expire with the July 2024 meter read.
The existing agreement scheduled to expire calls for citizens to receive the supply of 100%
renewable energy at $0.05499/kwh. Rates have trended upward, so an increase is anticipated.
Energy prices fluctuate daily; therefore, DaCott will provide final pricing, terms and energy types
along with their recommendation to City staff on the day of the City Council meeting for approval
of a new municipal aggregation agreement.
TOWN BUSINESS
Item 24-9007 Town Bills
Respectfully submitted,
Eric Hanson
City Manager
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
April 15, 2024
6:00 p.m.
Called to order by Mayor Peter Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Wayne Dennis, Dwight
White, Heather Acerra, and Steve Cheesman, 5. Absent: Council Members Bradley Hix, Evan
Miller, and Sarah Davis, 3. Also Present: City Manager Eric Hanson, City Attorney Jason Jording,
and City Clerk Kelli Bennewitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
A moment of silence was observed in lieu of an invocation.
Proclamation: Arbor Day
Council Member Dennis moved, seconded by Council Member Acerra, to approve the minutes
of the City Council’s regular meeting from April 1, 2024.
Roll Call #2:
Ayes: Council Members Dennis, White, Acerra, and Cheesman, 4.
Nays: None
Absent: Council Members Hix, Miller, and Davis, 3.
Chairman declared the motion carried.
Council Member Dennis moved, seconded by Council Member Acerra, to approve the minutes
of the City Council’s Executive Session meeting from February 19, 2024.
Roll Call #3:
Ayes: Council Members Dennis, White, Acerra, and Cheesman, 4.
Nays: None
Absent: Council Members Hix, Miller, and Davis, 3.
Chairman declared the motion carried.
PUBLIC COMMENT
Kim Skaggs addressed the Council and thanked Council Member Dennis for visiting with her and
looking at the neighborhood where the community garden will be located. She also stated that
she met with Ms. Kupa and believes that she doesn’t quite understand the whole process of the
community garden and what will be available to her and encouraged someone to reach out to
her from the City. She also asked that the City look at the signals at Henderson Street and
Monmouth Boulevard since there is no audible alert.
April 15, 2024 Page 1 of 6
Tom Simkins addressed the Council and stated that a week ago, his friends, the Muelders, found
a lost dog in their neighborhood. After contacting the Public Safety Building and Sheriff’s
Department without any luck, he contacted City Clerk Bennewitz, who was able to go to her
office after hours and use the dog’s tags to find its owner’s contact information. He thanked her
for her assistance.
Reverend Andrew Jowers addressed the Council and stated that he has heard that Wordsmith
Bookshoppe is facing financial difficulties and hoped that the City could lead the charge to help
this business and encourage others to do the same. He would also like the City to look at an
ordinance before the upcoming Fourth of July holiday that would allow fireworks to be set off at
specific times in our community. Lastly, he would be willing to pay a fee to bring back the
neighborhood clean-up days. He understands that he can make a call with the City’s new
service, but he would like the Council to have a conversation about this in the future.
Timothy Godsil addressed the Council regarding Bridlecreek Apartments and significant issues
he had while living there, specifically with mold. He did receive a copy of the Rental Inspection
through a Freedom of Information Request and feels that the City sided with the landlord and
not him as the tenant. He feels that the 21 days that is given to the landlord to fix any violations
is too long, which gives them plenty of time to cover up, or paint, over any mold issues. He
noted that he talked to Steve Gugliotta about this issue, and reached out to the Mayor and
Council Member White about following up on the issue.
CONSENT AGENDA #2024-07
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
24-2009
Approve Resolution 24-09 reserving the City’s 2024 private activity bonding authority.
24-8006
Approve bills in the amount of $1,148,132.82 and advance checks in the amount of
$224,706.69.
Council Member Cheesman moved, seconded by Council Member Acerra, to approve Consent
Agenda 2024-07.
Roll Call #4:
Ayes: Council Members Dennis, White, Acerra, and Cheesman, 4.
Nays: None
Absent: Council Members Hix, Miller, and Davis, 3.
Chairman declared the motion carried by omnibus vote.
Council Member White asked for an explanation of activity bonding authority. City Manager
Hanson explained that private developers can utilize the city’s volume cap to issue the
tax-exempt debt if all other criteria are met. There is not typically a large demand and at this
April 15, 2024 Page 2 of 6
point there is not a specific project for the use of the private activity bonds. However, in order
to allow the ability to continue to work on possible options, the Council needs to reserve the
bond authority for future use. If a project does not surface, the City has the ability to cede its
unused authority to Quad Cities Regional Economic Development Authority later in the year, as
has been done in previous years.
PASSAGE OF ORDINANCES AND RESOLUTIONS
24-1004
Council Member Dennis moved, seconded by Council Member Acerra, to approve Ordinance
24-3726 on final reading directing the sale of ten vacant City-owned properties.
Roll Call #5:
Ayes: Council Members Dennis, White, Acerra, and Cheesman, 4.
Nays: None
Absent: Council Members Hix, Miller, and Davis, 3.
Chairman declared the motion carried.
24-1005
Ordinance on first reading amending Chapter 111 of the Galesburg Municipal Code requiring
photos for Peddler and Hawker License applications.
BIDS, PETITIONS, AND COMMUNICATIONS
24-3017
Council Member Cheesman moved, seconded by Council Member Acerra, to approve the bid
from Gunther Construction in the amount of $226,723.60 for the resurfacing of the parking lot
at the West Main Street water plant.
Roll Call #6:
Ayes: Council Members Dennis, White, Acerra, and Cheesman, 4.
Nays: None
Absent: Council Members Hix, Miller, and Davis, 3.
Chairman declared the motion carried.
CITY MANAGER’S REPORT
A. Traffic Advisory Committee April 2024 Report
B. The City Manager congratulated the Library on the phenomenal space they have built,
having recently taken a tour of the building. They invested their funding well and the
community should be proud of this endeavor.
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
24-4025
Council Member Cheesman moved, seconded by Council Member Acerra, to approve Budget
Adjustment #2 for the year ended December 31, 2023. City Manager Hanson reported that
April 15, 2024 Page 3 of 6
revenues came in well and some expenses did not come to fruition which led to a mostly good
year. Excess funds were distributed to the Fire and Police Pensions Funds, Vehicle and
Computer Replacement Funds, and the Planning Fund. He reminded the Council that there are a
number of unfunded capital needs that will likely come out of the Planning Fund that will be
discussed substantially during budget time.
Roll Call #7:
Ayes: Council Members Dennis, White, Acerra, and Cheesman, 4.
Nays: None
Absent: Council Members Hix, Miller, and Davis, 3.
Chairman declared the motion carried.
24-4026
Council Member White moved, seconded by Council Member Acerra, to approve the agreement
with Knox County Crush Girls Fast Pitch Softball Association to use City facilities for its softball
program.
Roll Call #8:
Ayes: Council Members Dennis, White, Acerra, and Cheesman, 4.
Nays: None
Absent: Council Members Hix, Miller, and Davis, 3.
Chairman declared the motion carried.
Council Member Acerra moved, seconded by Council Member White, to sit as the Town Board.
The motion carried.
TOWN BUSINESS
24-9007
Trustee Acerra moved, seconded by Trustee White, to approve Town bills and warrants to be
drawn in payment of same.
Fund Title Amount
Town Fund $8,621.61
General Assistance Fund $7,269.49
IMRF Fund
Social Security/Medicare Fund
Liability Fund $4,134.95
Audit Fund
Total $20,026.05
Roll Call #9:
Ayes: Trustees Dennis, White, Acerra, and Cheesman, 4.
Nays: None
Absent: Trustees Hix, Miller, and Davis, 3.
Chairman declared the motion carried.
April 15, 2024 Page 4 of 6
Trustee Dennis moved, seconded by Trustee Miller, to resume as the City Council. The motion
carried.
CLOSING COMMENTS
Council Member Dennis is grateful for the good weather but isn’t looking forward to the coming
rain.
Council Member White gave kudos to the police officer who stopped to move tree limbs in the
street when he was at Judy’s Café and added that people usually drive around obstacles in the
street. He also thanked both police and fire for the escort for the band and choir returning from
their Disney trip back into town last weekend.
Council Member Acerra stated that she loves baseball and softball and noted that today was the
77th anniversary of Jackie Robinson breaking the sport's color barrier. She also welcomed her
daughter-in-law from Portugal, who is attending the meeting.
Council Member Cheesman stated that if people took the time to look at Jackie Robinson’s
story, they would see the courage that he displayed and the grace he showed overcoming
adversity. These are things that all of us would like people to demonstrate in their life, and he
certainly epitomized that. He added that on another note, Galesburg has so much to do all year
long, but that we're moving into a time again with great weather with many outdoor offerings.
There are many opportunities to meet the needs and likes of everyone, with so much variety,
and he hopes everyone has a chance to enjoy all of these things in our town.
Mayor Schwartzman stated that one of the Council Members was under the weather and he
wished him well and a speedy recovery. He also added that the library should open any day and
that he was there last week for a very large event for many of the donors who support the
public library, which is a phenomenal task. He thanked his colleague at Knox College, Stewart
Allison, for heading up that fundraising campaign, which was hugely successful. They had
planned to raise $3 million and ended up raising over $4 million from the community. The
Mayor also announced that Earth Day is coming up in a few days and he hopes everyone enjoys
it and announced that Cornucopia will be having an Earth Day event on April 20th. He is also
aware that Libby’s Corner, one of the City’s recipients of an Urban Ag Grant, will be having an
event this Saturday as well.
Council Member Cheesman moved, seconded by Council Member White, to adjourn into
executive session at 6:37 p.m. for the purposes of discussing the executive session minutes from
the April 1, 2025, meeting 5 ILCS 120/2(c)(21) and the Sale of Property 5 ILCS 120/2(c)(6).
Roll Call #10:
Ayes: Council Members Dennis, White, Acerra, and Cheesman, 4.
Nays: None
Absent: Council Members Hix, Miller, and Davis, 3.
Chairman declared the motion carried.
April 15, 2024 Page 5 of 6
During the Executive Session, Council Member Cheesman moved, seconded by Council Member
Dennis, to adjourn the Executive Session at 7:18 p.m.
Roll Call #11:
Ayes: Council Members Dennis, White, Acerra, Davis, and Cheesman, 5.
Nays: None
Absent: Council Members Hix and Miller, 2.
Chairman declared the motion carried.
There being no further business, Council Member Dennis moved, seconded by Council Member
Davis, to adjourn the regular meeting at 7:18 p.m.
Roll Call #12:
Ayes: Council Members Dennis, White, Acerra, Davis and Cheesman, 5.
Nays: None
Absent: Council Members Hix and Miller, 2.
Chairman declared the motion carried.
Peter D. Mayor Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
April 15, 2024 Page 6 of 6
Proclamation
WHEREAS, Every year on the second Saturday in May, letter carriers across the country
collect non-perishable food as part of the nation’s largest one-day food drive, distributing the
donations to local food banks; and
WHEREAS, The Letter Carriers’ Stamp Out Hunger® Food Drive is just one example of how
letter carriers work to make a difference in the lives of those they serve. Since the pilot drive was
held in 1991, more than 1.9 billion pounds of food have been collected; and
WHEREAS, We recognize all letter carriers for their hard work and their commitment to their
communities. All of the food collected in our community stays in our community and we support
carriers’ efforts to help those in need in our community; and
WHEREAS, We also recognize the noteworthy milestone of 32 years that the national
Association of Letter Carriers' Food Drive celebrates in 2024.
NOW THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby
proclaim Saturday, May 11, 2024, as
“LETTER CARRIERS’ STAMP OUT HUNGER FOOD DRIVE DAY”
in the City of Galesburg and encourage the citizens of our community to support the food drive by
placing non-perishable food items in or near your mailbox on food drive day. Your letter carrier will
pick it up while delivering the mail—and together, we can all help to feed our hungry.
Dated this 6th day of May 2024
_________________________________
Mayor Peter D. Schwartzman
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
MAY 6, 2024
AGENDA ITEM: Motor Fuel Tax (MFT) Resolution for the City’s share of a project to upgrade
traffic signal equipment.
SUMMARY RECOMMENDATION: The City Manager, Public Works Director and City Engineer
recommend approval of the Motor Fuel Tax Resolution for a project to upgrade traffic signal
equipment.
BACKGROUND: The Illinois Department of Transportation (IDOT) intends to go out to bid for a
project that will upgrade existing traffic signal equipment at four intersections in Galesburg. The
locations include IL 41 (Main St.) and Linwood Rd., US 150 (Main St.) and Grand Ave., US 150
(Main St.) and US 150 (Henderson St.), and US 150 (Henderson St.) and Losey St. The work
includes replacement of traffic signal controller cabinets. IDOT will prepare the plans and
specifications, bid out the project, and administer the construction contract.
The City’s proposed participation in the project is ten percent of the engineering and construction
costs. The City’s total share is estimated to be $6,440.00. A funding resolution is required
appropriating funds for the City’s portion of the improvements. IDOT is scheduled to open bids
for the project on June 14, 2024.
BUDGET IMPACT: There are sufficient funds for this work in the 2024 Budget from the Motor
Fuel Tax fund (11).
SUPPORTING DOCUMENTS:
1.Funding Resolution
2.MFT Resolution
24-2010
Agreement Funding Method Payment
Route: Various Agreement No.: JN-424-003
Section: D4 ITS System 2024 Catalog No.: 036501-00D
Counties: Various Resolution No.:
EXHIBIT “A”
FUNDING RESOLUTION
WHEREAS, the CITY OF GALESBURG (CITY) has entered into an AGREEMENT with the State of Illinois for the
modernization of the existing signals at the intersection of IL 41 (Main) & Linwood, US 150 (Main) & Grand, US 150
(Main & US 150 (Henderson), US 150 (Henderson) & Losey; and
WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the CITY to appropriate sufficient
funds to pay its share of the cost of said improvement.
NOW, THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of six thousand four hundred forty
Dollars ($6,440), or so much thereof as may be necessary, from any money now or hereafter allotted to the CITY to pay
its share of the cost of this improvement as provided in the AGREEMENT; and
BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the CITY will pay to the
DEPARTMENT OF TRANSPORTATION of the STATE OF ILLINOIS in a lump sum from any funds allotted to the CITY,
an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to the said DEPARTMENT the
remainder of the obligation in a lump sum, upon completion of the projected based on final costs.
BE IT FURTHER RESOLVED that the CITY agrees to pass a supplemental resolution to provide necessary funds for its
share of the cost of this improvement if the amount appropriated herein proves to be insufficient to cover said cost.
STATE OF ILLINOIS )
) ss
COUNTY OF KNOX )
I, , City Clerk in and for the CITY OF GALESBURG, State of Illinois, hereby
certify the foregoing to be a true, perfect, and complete copy of the resolution adopted by the CITY at its meeting
on , 2024.
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of , AD., 2024.
Kelli R. Bennewitz, City Clerk
(SEAL)
LG:WL/pjl:O:\PD\MGR1\WINWORD\Progdev\Agreements\Ordinance_Agreement Funding Method\JN424003_FundingMethodPayment-Galesburg.docx
BLR 09110 (Rev. 01/18/23)
Resolution for Improvement
Under the Illinois Highway Code
Page 1 of 1Printed 04/29/24
Resolution Type
Original
Resolution Number Section Number
24-01101-88-TL
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City
of
Name of Local Public Agency
Galesburg Illinois that the following described street(s)/road(s)/structure be improved under
the Illinois Highway Code. Work shall be done by
Contract or Day Labor
Contract .
NoYes
Is this project a bondable capital improvement?
For Roadway/Street Improvements:
Name of Street(s)/Road(s)Length
(miles)Route From To
Various
For Structures:
Name of Street(s)/Road(s)Existing
Structure No.Route Location Feature Crossed
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
Modernizing traffic signals at various intersections by installing new traffic signal controller cabinets, video vehicle
detection systems, and by performing all other work to complete the improvements.
2. That there is hereby appropriated the sum of
six-thousand four-hundred and forty and 00/100----------------------------------
--------------------------------------------------------------------------------- $6,440.00Dollars () for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I,
Name of Clerk
Kelli Bennewitz
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Galesburg in the State aforesaid, and keeper of the records and files thereof, as provided by
statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Governing Body Type
Council of
Name of Local Public Agency
Galesburg at a meeting held on
Date
May 06, 2024
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
6th day of
Month, Year
May, 2024
.
.
(SEAL, if required by the LPA)Clerk Signature & Date
Approved
Regional Engineer Signature & Date
Department of Transportation
Prepared by: RH Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
MAY 6, 2024
AGENDA ITEM: Approve Intergovernmental Agreement with Illinois Department of Central
Management Services.
SUMMARY RECOMMENDATION: The City Manager and Fire Chief recommend that the City
Council approve the Intergovernmental agreement.
BACKGROUND: The Galesburg Fire Department (GFD) responded to a call on February 8, 2024,
to a hazmat release incident at the State of Illinois owned facility located at 3150 Log City Trail.
Upon arrival, it was discovered a generator at the state-owned surplus property leaked diesel
fuel, which subsequently drained into a waterway that led fed into Lake Storey. The City of
Galesburg spent time and resources on emergency containment and mitigation efforts until the
State’s contracted vendor was able to begin remediation.
Two bills were sent to the State for reimbursement for time and materials spent during the two
Fire Department responses. The State is requesting the city enter into this agreement to receive
payment.
BUDGET IMPACT: Galesburg Fire Department spent $5,449.84 to clean up the spill at the State-
owned facility. By entering into the agreement, those funds will be reimbursed.
SUPPORTING DOCUMENTS:
1.Intergovernmental agreement
2.Invoices
24-4027
Page 1 of 6
INTERGOVERNMENTAL AGREEMENT
BY AND BETWEEN
THE ILLINOIS DEPARTMENT OF CENTRAL MANAGEMENT SERVICES
AND CITY OF GALESBURG
REGARDING
GALESBURG DIESEL FUEL LEAK CONTAINMENT
THIS INTERGOVERNMENTAL AGREEMENT (the “Agreement”) is made and entered
into, on the date of final execution, by and between the Illinois Department of Central
Management Services (“CMS”), and the City of Galesburg, (“COG”, or “the Agency”). CMS
and COG are sometimes collectively referred to as the “Parties”.
WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, provides that
the State “shall encourage intergovernmental cooperation and use its technical and financial
resources to assist intergovernmental activities”; and
WHEREAS, the provisions of the Intergovernmental Cooperation Act [5 ILCS 220/1 et seq.]
authorize and encourage intergovernmental cooperation; and
WHEREAS, CMS and COG are both “public agencies” as defined in the Intergovernmental
Cooperation Act [5 ILCS 220/2(1)]; and
WHEREAS, CMS and COG by this instrument, desire to memorialize their respective
obligations and responsibilities regarding the Galesburg Diesel Fuel Leak Containment.
NOW THEREFORE, in consideration of the promises, covenants and terms and conditions
herein set forth in this Agreement, the Parties agree as follows:
1.Background and purpose. On February 8, 2024, a generator at a State of Illinois-owned
surplus property (located at 2100 N. Lake Storey Rd. Galesburg, IL 61401) leaked diesel
fuel. The leak occurred due to a sudden and unforeseeable malfunction of the generator’s
fuel pump. The fuel subsequently drained into a waterway that led into Lake Storey. The
COG Fire Department responded to the site of the leak (near 3150 Log City Trail near
South Lake Storey) and initiated emergency containment and mitigation efforts until the
State’s contracted vendor was able to begin remediation. The purpose of this Agreement
is to pay two COG invoices (totaling $5,449.84) for emergency services:
(a)Invoice 0504761 dated 2/27/2024 totaling $2244.44; and
(b)Invoice 0504762 dated 2/27/2024 totaling $3205.40.
2.Agreement. The Parties agree to following terms:
A.CMS hereby agrees to compensate COG $5449.84 as payment in full for
emergency services rendered in containing the diesel leak as described in Invoices
0504761 and 0504762 which are attached to this Agreement as Exhibit A.
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B. COG hereby agrees to accept payment of $5449.84 as payment in full for
emergency services rendered in containing the diesel leak.
C. Expenditures. The Parties acknowledge that no additional COG services are
anticipated in connection with this Agreement. The Parties acknowledge that
CMS has contracted with a private vendor to complete remediation in
consultation with the Illinois Environmental Protection Agency. In the event that
additional COG services are required, both Parties will execute an amendment to
this Agreement to include the required additional services.
3.Term. The Agreement shall become effective February 8, 2024 shall continue until
February 7, 2025, unless otherwise terminated by either or both of the Parties, as
provided for in Section 4 of the Agreement.
4.Termination. Either Party to this Agreement may, for cause or no cause, at any time
during the term of this Agreement, elect to terminate the Agreement upon thirty (30)
calendar days written notice to the other Party. In the event either breaches this
Agreement and fails to cure the breach within ten (10) days’ written notice of the breach
from the non-breaching Party, then the non-breaching Party may terminate this
Agreement upon written notice to the breaching Party.
5.Renewal. This agreement may be renewed for additional periods by mutual consent of
the Parties, expressed in writing and signed by the Parties.
6.Notices. All written notices, requests, and communications may be made via mail, fax,
or electronic mail to the addresses set forth below:
To CMS: Director
Illinois Department of Central Management Services
401 S. Spring St, Room 702
Springfield, IL 62706
To: City of Galesburg
PO Box 1589
Galesburg, IL 61402-1589
7.General Provisions.
A.Governing Law and Venue. This Agreement shall be interpreted under, and
governed by, the laws of the State of Illinois, without regard to conflicts of laws
principles. Any claim, suit, action, or proceeding brought in connection with this
Agreement shall be in the Circuit Court of Sangamon County and each Party
hereby irrevocably consents to the personal and subject matter jurisdiction of the
court and waives any claim that the court does not constitute a convenient and
appropriate venue for claims, suits, actions or proceedings.
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B. Precedence. In the event there is a conflict between this Agreement and any of
the attachments to it, this Agreement shall control. In the event there is a conflict
between this Agreement and any relevant statutes or Administrative Rules, the
relevant statutes or rules shall control.
C. Severability. If any provision of this Agreement shall be held or deemed to be or
shall in fact be inoperative or unenforceable as applied in any particular case in
any jurisdiction or jurisdictions or in all cases because it conflicts with any other
provision or provisions of any constitution, statute, or ordinance, rule of law, or
public policy, or for any reason, the circumstance shall not have the effect of
rendering any other provision or provisions contained in this Agreement invalid,
inoperative, or unenforceable to any extent. The invalidity of any one or more
phrases, sentences, clauses, or sections contained in this Agreement shall not
affect the remaining portions of this Agreement or any part. In the event that this
Agreement is determined to be invalid by a court of competent jurisdiction; it
shall be terminated immediately.
D. Modification. This Agreement may not be altered, modified or amended except
by a mutual agreement in writing, signed by both Parties. Provided, however, the
Parties agree that provisions required to be inserted in this Agreement by laws,
ordinances, rules, regulations or executive orders are deemed inserted whether or
not they appear in this Agreement and that in no event will the failure to insert the
provisions prevent the enforcement of this Agreement.
E. Force Majeure. Neither CMS nor the Agency shall be liable for failing to fulfill
any obligation under this Agreement to the extent any failure is caused by any
event beyond the Party’s control and which event is not caused by the Party’s
fault or negligence. Events shall include but not be limited to acts of God, acts of
war, fires, lightning, floods, epidemics, or riots.
F. Time of the Essence. The obligation of the Parties, as set forth in this Agreement,
shall be performed in a timely manner that it will not result in a delay of the
Project timetable as determined by the Parties.
G. Entire Agreement. This Agreement constitutes the entire agreement between the
parties with respect to the subject matter of this Agreement and superseded all
other prior and contemporary agreements, understandings, representations,
negotiations and commitments between CMS and the Agency with respect to the
subject matter. The headings of articles, paragraphs and sections in this
Agreement are included for convenience only and shall not be considered by
either party in construing the meaning of this Agreement.
H. No Joint Venture. This Agreement shall in no event be construed in such a way
that either CMS or the Agency constitutes, or is deemed to be, the representative,
agent, employee, partner or joint venture of the other. The parties shall not have
the authority to enter into any agreement, nor to assume any liability, on behalf of
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the other party, nor to bind or commit the other party in any manner, except as
expressly provided in this Agreement.
I.Approval Required and Binding Effect. This Agreement between CMS and the
Agency shall not become effective unless and until authorized by the Director of
CMS and the Director of the Agency. This Agreement constitutes a legal, valid
and binding agreement, enforceable against CMS and the Agency, in accordance
with its terms.
J.Assignment. This Agreement, or any portion of it, shall not be assigned by any of
the Parties without the prior written consent of the Parties.
K.Waiver. No term of provision of this Agreement shall be deemed waived, and no
breach or default shall be deemed excused, unless the waiver or consent shall be
in writing and signed by the party claimed to have waived or consented. No
consent by any party to, or waiver of, a breach or default by the other, whether
express or implied, shall constitute a consent to, waiver of, or excuse for any
different or subsequent breach or default by or on the part of any party.
L.Availability of Appropriations. The Parties’ respective obligations under this
Agreement shall cease immediately, without penalty, if: (a) the Illinois General
Assembly fails to make an appropriation sufficient to pay the obligations; (b)
adequate funds are not appropriated or granted to the respective Parties by the
Illinois General Assembly to allow the respective Parties to fulfill their
obligations under this Agreement; or (c) funds appropriated are de-appropriated or
not allocated.
M.Survival. Any provisions of this Agreement that impose continuing obligations
upon a party or, by their nature or terms, would be reasonably understood to have
been intended to survive and continue in force and effect after expiration or
termination of this Agreement, shall remain in force and effect after the expiration
or termination for so long as intended.
N.Governmental Immunity. Notwithstanding anything to the contrary set forth
elsewhere in this Agreement, neither CMS nor the Agency has, and in no event
shall either of them be construed to have, waived any rights or defenses of
governmental immunity that it may have with respect to any matters arising out of
this Agreement or performance hereunder.
O.No Personal Liability. No member, official, director, employee, or agent of either
Party shall be individually or personally liable in connection with this Agreement.
P.Interpretation. Whenever the singular is used in this Agreement, the masculine,
feminine, and neutral gender shall be deemed to include the others. Any
reference to CMS includes CMS officers, executives, employees, attorneys,
agents, and assigns. Any reference to the Agency includes the Agency’s officers,
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member, employees, attorneys, agents, and assigns. If any language is stricken or
deleted from this Agreement, the language shall be deemed never to have
appeared in this Agreement and no connotations or inferences shall be drawn.
The headings of articles, paragraphs, and sections in this Agreement are included
for convenience only and shall not be considered by either party in construing the
meaning of this Agreement. If any provision or clause of this Agreement shall be
held to be invalid, the provision or clause shall be deleted from the Agreement
and the Agreement shall be construed to give effect to the remaining portions of
this Agreement.
Q. Records Retention. The Parties shall maintain adequate books, records, and
supporting documents the later date of final payment under this Agreement, or the
expiration of this Agreement, adequate books, records, and supporting documents
in accordance with each Parties record retention schedules. If an audit, litigation,
or other action involving the records has begun before the end of the record
retention period, the records shall be retained until all issues arising out of the
action are resolved.
R. Counterparts. This Agreement is comprised of several identical counterparts,
each to be fully executed by the Parties and each to be deemed an original having
identical legal effect.
END OF PAGE
SIGNATURE PAGE FOLLOWS
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IN WITNESS WHEREOF, this Agreement is hereby executed on behalf of the parties through
their authorized representatives as set forth below.
CENTRAL MANAGEMENT SERVICES: CITY OF GALESBURG
By: ________________________________ By: __________________________
Raven A. DeVaughn, Director Name:
Department of Central Management Services City of Galesburg
________________________________ ______________________________
Printed Designee Name Printed Designee Name
________________________________ ______________________________
Designee Title Designee Title
DATED: ____________________________ DATED: ______________________
Attachments:
1.Exhibit A: COG Invoices 0504761 and 0504762
Peter Schwartzman
Mayor
May 6, 2024
SPRINGFIELD, IL 62701
1021 N GRAND AVE
ILLINOIS CMS
BILL TO
DATE INVOICE NO
05047612/27/2024
AMOUNTQUANTITYDESCRIPTION
DUE DATE
EFFECTIVE RATE
3/27/2024
CREDIT BALANCEDISCOUNT
0.00PREVIOUS OUTSTANDING BALANCE
INCIDENT #24-000822 ON 2/8/24 AT 3150 LOG CITY TRAIL:
LARGE SPILL CONTAINMENT KIT 1.00 339.99 0.00 339.99 0.00339.99
UNIT 53 @ 2.57 HOURS 1.00 514.00 0.00 514.00 0.00514.00
UNIT #58 @ 1.43 HOURS 1.00 286.00 0.00 286.00 0.00286.00
2 CREW MEMBERS FOR UNIT #58 @
1.43 HOURS
1.00 100.10 0.00 100.10 0.00100.10
6 LEVEL B ENSEMBLES 1.00 135.78 0.00 135.78 0.00135.78
4 PAIRS OF RUBBER BOOTS 1.00 98.24 0.00 98.24 0.0098.24
LABOR - 3 CREW MEMBERS UNIT 53
@ 2.57 HOURS
1.00 269.85 0.00 269.85 0.00269.85
32 SPILL CONTAINMENT BOOMS 1.00 500.48 0.00 500.48 0.00500.48
INVOICE TOTAL: 2,244.44 0.00 2,244.44 0.00
PLEASE DETACH BOTTOM PORTION & REMIT WITH YOUR PAYMENT
DUE DATE INVOICE NO
0504761Customer Name:
Customer No:
Account No:
ILLINOIS CMS
- ILLINOIS CMS AR ACCOUNT
067724
0047989
Please remit payment by the due date to:
City of Galesburg
PO BOX 1589
GALESBURG, IL 61402-1589
3/27/2024
For questions please contact us at (309) 345-3672
Ending Balance:
Invoice Total:
2,244.44
2,244.44
Credit Applied:
AMOUNT PAID:
0.00
Discounts: 0.00
INVOICE BALANCE:$2,244.44
SPRINGFIELD, IL 62701
1021 N GRAND AVE
ILLINOIS CMS
BILL TO
DATE INVOICE NO
05047622/27/2024
AMOUNTQUANTITYDESCRIPTION
DUE DATE
EFFECTIVE RATE
3/27/2024
CREDIT BALANCEDISCOUNT
0.00PREVIOUS OUTSTANDING BALANCE
INCIDENT #24-000838 ON 2/9/24 AT 3150 LOG CITY TRAIL:
1 CREW MEMBER FOR UNIT #57 @
3.47 HOURS
1.00 121.45 0.00 121.45 0.00121.45
UNIT #56 @ 6.70 HOURS 1.00 1,340.00 0.00 1,340.00 0.001,340.00
1 CREW MEMBER FOR UNIT #58 @
3.47 HOURS
1.00 121.45 0.00 121.45 0.00121.45
UNIT #57 @ 3.47 HOURS 1.00 694.00 0.00 694.00 0.00694.00
1 CREW MEMBER FOR UNIT #56 @
6.70 HOURS
1.00 234.50 0.00 234.50 0.00234.50
UNIT #58 @ 3.47 HOURS 1.00 694.00 0.00 694.00 0.00694.00
INVOICE TOTAL: 3,205.40 0.00 3,205.40 0.00
PLEASE DETACH BOTTOM PORTION & REMIT WITH YOUR PAYMENT
DUE DATE INVOICE NO
0504762Customer Name:
Customer No:
Account No:
ILLINOIS CMS
- ILLINOIS CMS AR ACCOUNT
067724
0047989
Please remit payment by the due date to:
City of Galesburg
PO BOX 1589
GALESBURG, IL 61402-1589
3/27/2024
For questions please contact us at (309) 345-3672
Ending Balance:
Invoice Total:
3,205.40
3,205.40
Credit Applied:
AMOUNT PAID:
0.00
Discounts: 0.00
INVOICE BALANCE:$3,205.40
User:
Printed:04/30/2024 - 3:47PM
shelms
Transactions by Account
Batch:00006.04.2024
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10407-00 Stratus Networks, Inc 04/24 - Services Acct #7483 487.8404/30/2024
001-0000-10407-00 Stoneleaf Nursery Misc Trees 2,208.5604/30/2024
001-0000-10701-00 Magnet Forensics USA, Inc Magnet AXIOM Term for 01/01/25-06/30/25 3,117.50 000009272104/30/2024
001-0000-10701-00 Magnet Forensics USA, Inc GrayKey License for 01/01/25-06/30/25 5,910.00 000009272104/30/2024
001-0000-10701-00 ESRI, Inc.2025 Portion of ESRI Annual Maintenance Contract (305-55800) 40.81 000009269704/30/2024
001-0000-10701-00 Infotech Inc 01/25-05/25 Appia construction administration software 3,500.00 000009272704/30/2024
001-0000-10701-00 ESRI, Inc.2025 Portion of ESRI Annual Maintenance Contract (410-55800) 6,482.50 000009269704/30/2024
001-0000-10801-00 Advance Auto Parts Air Filters 10.7004/30/2024
001-0000-10801-00 Advance Auto Parts Oil Filters 49.6204/30/2024
001-0000-10801-00 Advance Auto Parts Air Filters 42.8004/30/2024
001-0000-10801-00 Advance Auto Parts Oil Filters 10.4804/30/2024
001-0000-10801-00 Alta Construction Equipment Illinois, LLC Cabin Filters 393.7403/31/2024
001-0000-10801-00 Map Automotive of Peoria Brake Pads 125.8504/30/2024
001-0000-10801-00 Mutual Wheel Co., Inc.Strobe Lights 109.2004/30/2024
001-0000-10801-00 Moore Tires, Inc Tires 675.0004/30/2024
001-0000-10802-00 Herr Petroleum Corp 7,498 Gal Reg N/L Eth Dir Load 22,397.08 000009263404/30/2024
001-0000-20101-00 ELKS LODGE #894 BT Refund 1.0404/30/2024
001-0000-20101-00 JUDY'S FAMILY CAFE INC BT Refund 6.0004/30/2024
001-0000-20101-00 PHO LOVER BT Refund 16.4804/30/2024
001-0000-20102-00 Brightspeed 04/24 Service Acct# 304035525 1,565.1204/30/2024
47,150.32Subtotal for Divison: 0000
001-0110-61000-00 Office Specialists, Inc.Folders 25.4804/30/2024
001-0110-61000-00 Office Specialists, Inc.Copy Paper 75.2304/30/2024
001-0110-61000-00 Office Specialists, Inc.Cups, Coffee 23.9104/30/2024
001-0110-61800-00 Office Specialists, Inc.Chair 901.6204/30/2024
001-0110-61800-00 Office Specialists, Inc.Chairs 585.1204/30/2024
1,611.36Subtotal for Divison: 0110
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 1
24-8007
Account Number Vendor AmountDescription PO No Date
001-0115-51000-00 Knox County Recorders Office 03/24 - Laredo Billing 20.7504/30/2024
20.75Subtotal for Divison: 0115
001-0120-56506-00 Flexible Benefit Service LLC 03/24 Service 89.2504/30/2024
001-0120-61000-00 Office Specialists, Inc.Ink 77.1904/30/2024
001-0120-61000-00 Office Specialists, Inc.Folders 9.9404/30/2024
176.38Subtotal for Divison: 0120
001-0145-51010-00 Statham & Long, LLC 03/24 Legal Services 641.2504/30/2024
641.25Subtotal for Divison: 0145
001-0160-51000-00 Credit Collection Partners 03/24 Service 81.2504/30/2024
001-0160-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 98.6104/30/2024
001-0160-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 155.3604/30/2024
001-0160-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 155.3604/30/2024
490.58Subtotal for Divison: 0160
001-0205-51000-00 US Sterling Capital Corp., Inc.Prime Alliance Bank 240.0004/30/2024
001-0205-61000-00 Office Specialists, Inc.Copy Paper 117.4704/30/2024
001-0205-61000-00 Office Specialists, Inc.Rubberbands 13.5804/30/2024
371.05Subtotal for Divison: 0205
001-0207-61700-00 Office Specialists, Inc.Charger Kits 88.4804/30/2024
88.48Subtotal for Divison: 0207
001-0305-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 78.1804/30/2024
001-0305-55800-00 ESRI, Inc.2024 Portion of ESRI Annual Maintenance Contract 57.19 000009269704/30/2024
135.37Subtotal for Divison: 0305
001-0306-51000-00 Knox County Recorders Office 03/24 - Laredo Billing 20.7504/30/2024
001-0306-55400-00 Kendall Zimmerman Removal, Disposal Trash & Debris - 82 W North St 160.0004/30/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP - 193 N Cherry St 241.9604/30/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP - 985 Frank 438.4404/30/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP - 99 N Elm St 303.7904/30/2024
001-0306-55400-00 Kendall Zimmerman Removal, Disposal Trash & Debris - 868 S Pearl 70.0004/30/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP - 325 S Chambers 253.3904/30/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP - 1150 W.Carl Sandburg 2,071.4704/30/2024
001-0306-55400-00 Kendall Zimmerman Removal, Disposal Trash & Debris - 450 Maple 400.0004/30/2024
001-0306-55800-00 City Blue Technologies, Llc 03/24 Service Contract 131.2504/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0306-55800-00 Office Specialists, Inc.Adobe Acrobat - LBrooks 239.3104/30/2024
001-0306-61700-00 Office Specialists, Inc.Purchase of new computer for Associate Planner - Lucas Brown - U 1,592.00 000009268904/30/2024
5,922.36Subtotal for Divison: 0306
001-0401-62500-00 Ford of Galesburg TPMS Sensor #250 62.7104/30/2024
001-0401-62500-00 Advance Auto Parts Oil Filter #250 2.6204/30/2024
65.33Subtotal for Divison: 0401
001-0410-51000-00 Knox County Recorders Office 03/24 - Laredo Billing 20.7504/30/2024
001-0410-55800-00 City Blue Technologies, Llc 03/24 Service Contract 131.2504/30/2024
001-0410-55800-00 ESRI, Inc.2024 Portion of ESRI Annual Maintenance Contract 9,075.50 000009269704/30/2024
001-0410-55800-00 Infotech Inc 05/24-12/24 Appia construction administration software 4,900.00 000009272704/30/2024
001-0410-61000-00 Office Specialists, Inc.Ink 58.4004/30/2024
14,185.90Subtotal for Divison: 0410
001-0445-52500-00 Galesburg Sanitary Dist.03/24 - Service 12.7003/31/2024
001-0445-55500-00 Nichols Diesel Service, Inc State & Fed Test #157 59.3404/30/2024
001-0445-55500-00 Nichols Diesel Service, Inc State & Fed Test #163 86.5004/30/2024
001-0445-55700-00 American Pest Control Inc 04/24 Pest Service 50.0004/30/2024
001-0445-57500-00 Vestis 04/24 Service 85.6804/30/2024
001-0445-57500-00 Aramark Uniform Serv. Inc.04/24 Service 85.6804/30/2024
001-0445-57500-00 Aramark Uniform Serv. Inc.04/24 Service 85.6804/30/2024
001-0445-62500-00 Napa Auto Parts Blower Motor #600 -139.8904/30/2024
001-0445-62500-00 Victory Lane Ford Tool Box #600 600.0004/30/2024
001-0445-62500-00 Pomp's Tire - Galesburg Tires #153 1,330.0004/30/2024
001-0445-62500-00 Napa Auto Parts Blower Motors #600 231.0804/30/2024
001-0445-63000-00 Lawson Products, Inc.EP/Red 464.1604/30/2024
001-0445-63000-00 Lawson Products, Inc.Washers, Nuts, Screws, Drill Bit 273.1104/30/2024
001-0445-63000-00 Advance Auto Parts Gear Oil 82.7904/30/2024
001-0445-63000-00 Advance Auto Parts Mini Blade 3.2404/30/2024
001-0445-63000-00 Advance Auto Parts Butt Terminal 16.7904/30/2024
001-0445-63000-00 Napa Auto Parts Tie Straps 35.0704/30/2024
3,361.93Subtotal for Divison: 0445
001-0450-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 100.8804/30/2024
001-0450-52500-00 Galesburg Sanitary Dist.03/24 - Service 101.6003/31/2024
001-0450-55500-00 Altorfer Inc.Diagnosed Issue with Lift Truck #304 482.1004/30/2024
001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Test #113 57.3304/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 3
Account Number Vendor AmountDescription PO No Date
001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Test #111 57.3304/30/2024
001-0450-55500-00 Pomp's Tire - Galesburg Tire Repair #121 276.6504/30/2024
001-0450-55700-00 American Pest Control Inc 04/24 Pest Service 85.0004/30/2024
001-0450-55700-00 American Pest Control Inc 04/24 Pest Service 75.0004/30/2024
001-0450-55700-00 American Pest Control Inc 04/24 Pest Service 40.0004/30/2024
001-0450-55700-00 Howe Overhead Doors, Inc.2024 Overhead Door Maintenance - Traffic (9) 900.00 000009265704/30/2024
001-0450-62500-00 Airgas Mid America Inc Propane Fuel #304 76.9204/30/2024
001-0450-62500-00 Ford of Galesburg Connector #117 156.6804/30/2024
001-0450-62500-00 Nichols Diesel Service, Inc Elbow #109 16.9104/30/2024
001-0450-65500-00 Corsaw Hardwood Lumber, Inc.SideBoards for Trucks 500.0004/30/2024
001-0450-65500-00 Howe Overhead Doors, Inc.Side Seals, Bottom Seals, Rollers 1,394.0004/30/2024
001-0450-65500-00 Galesburg Welding, Inc Steel for Gate Opener 133.8804/30/2024
4,454.28Subtotal for Divison: 0450
001-0505-51000-00 Stephen L Woody 02/24 - 03/24 Service 450.0004/30/2024
001-0505-51000-00 Campion, Barrow & Assoc.03/24 Law Enforcement Testing 465.0004/30/2024
001-0505-51500-00 Gatehouse Media Ads - Police Patrol Acct#867518 723.3004/30/2024
1,638.30Subtotal for Divison: 0505
001-0510-51000-00 Bridgeway Training Services 03/24 - Secure Document Destruction 54 LB 16.2004/30/2024
001-0510-52500-00 Galesburg Sanitary Dist.03/24 - Service 6.3503/31/2024
001-0510-54500-00 Alyssa Harpin Meals - Breath Alcohol Operator - Normal Il - AHarpin 7.0004/30/2024
001-0510-54500-00 Caitlin Pullen Meals - Women Lawn Enforcement Conference - EPeoria Il - CPullen 14.0004/30/2024
001-0510-54500-00 Kobe Ramirez Meals - Breath Alcohol Operator - KRamirez Normal Il - KRamirez 7.0004/30/2024
001-0510-54500-00 Mayra Duran Meals - Women Lawn Enforcement Conference - E Peoria - MDuran 14.0004/30/2024
001-0510-54500-00 Travis Smith Meals - Ground Tactical Fighting Training- Rock Island I- TSmith 28.0004/30/2024
001-0510-55500-00 Supreme Radio Communications, Inc.05/24 - 07/24 - Radio Maintenance 3,789.7504/30/2024
001-0510-55500-00 Municipal Electronics Inc Radar Certs, T.F. Certs 480.0004/30/2024
001-0510-55700-00 American Pest Control Inc Termite Service Agreement 240.0004/30/2024
001-0510-55700-00 American Pest Control Inc 04/24 Pest Service 55.0004/30/2024
001-0510-55700-00 American Pest Control Inc 04/24 Pest Service 75.0004/30/2024
001-0510-55800-00 Magnet Forensics USA, Inc GrayKey License for 7/1/24-12/31/24 2,955.00 000009272104/30/2024
001-0510-55800-00 Magnet Forensics USA, Inc Magnet AXIOM Term for 07/01/24-12/31/24 1,558.75 000009272104/30/2024
001-0510-57500-00 JSLK Management Iowa LLC 2024 Police Uniform Cleaning as per agreement. Anderson 10.25 000009263804/30/2024
001-0510-57500-00 Midwest Uniform Supply, Inc Embroidery - MIngles 50.0004/30/2024
001-0510-61000-00 Office Specialists, Inc.DVD+R's 53.3804/30/2024
001-0510-61000-00 Office Specialists, Inc.Binders 34.1404/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0510-61000-00 Stamp Man Specialties Notary Stamp - MSemington 37.3504/30/2024
001-0510-61000-00 Office Specialists, Inc.Labels, Notebook 68.1104/30/2024
001-0510-61000-00 Office Specialists, Inc.Chairmat 91.0704/30/2024
001-0510-61000-00 Office Specialists, Inc.Toner 120.0904/30/2024
001-0510-61700-00 Southern Computer Warehouse Computer 737.3504/30/2024
001-0510-61700-00 Supreme Radio Communications, Inc.Radios, Batteries, Cases, Radio Mics 3,371.1604/30/2024
001-0510-61700-00 Supreme Radio Communications, Inc.Body Worn Cameras, Mounts, Dock, Video License 4,211.1504/30/2024
001-0510-62500-00 Advance Auto Parts Battery #510 147.3904/30/2024
001-0510-62500-00 Ford of Galesburg Driveshaft #21 125.4504/30/2024
001-0510-62500-00 Napa Auto Parts Connector #25 3.0904/30/2024
001-0510-66500-00 Super Smart Shoppers Evidence Boxes, Evidence Tape 116.2904/30/2024
001-0510-66500-00 Super Smart Shoppers Evidence Photo Scale Markers, Drug Tests 58.0004/30/2024
001-0510-66500-00 Super Smart Shoppers Drug Test Kits 86.0004/30/2024
001-0510-67500-00 Ray O'Herron Co., Inc.Body Armor, Tactical Vest Carriers - KMansir, SHayes 872.5604/30/2024
001-0510-67500-00 Ray O'Herron Co., Inc.Credit of Inv# 2328632 -114.7004/30/2024
001-0510-67500-00 Ray O'Herron Co., Inc.Body Armor, Tactical Vest Carriers - KMansir, SHayes 1,402.5404/30/2024
001-0510-69000-00 Ray O'Herron Co., Inc.Credit of Inv# 2322686 -723.5504/30/2024
20,003.17Subtotal for Divison: 0510
001-0525-54700-00 Grant Morris Mileage Reimbursment -Crossing Guard Supervision - GMorris 341.9104/30/2024
341.91Subtotal for Divison: 0525
001-0550-55500-00 Supreme Radio Communications, Inc.05/24 - 07/24 - Radio Maintenance 5,061.7504/30/2024
001-0550-55800-00 Southern Computer Warehouse Backup Essentials Renewal 2,204.7604/30/2024
001-0550-61000-00 Office Specialists, Inc.Stamp Ink, Copy Paper, Folders, Tape 357.5004/30/2024
001-0550-61000-00 Office Specialists, Inc.Folders, Notebook, Copy Paper 323.4104/30/2024
7,947.42Subtotal for Divison: 0550
001-0605-51000-00 Klingner & Associates, P.C. - Architectural GroupHawthorne Fire Training Building Condition Evaluations 596.00 000009266704/30/2024
001-0605-51000-00 Klingner & Associates, P.C. - Architectural GroupFremont Fire Station Building Condition Evaluations 888.00 000009266704/30/2024
001-0605-51000-00 Klingner & Associates, P.C. - Architectural GroupDesign Services for replacement of water piping and review gener 6,204.00 000009269504/30/2024
001-0605-51000-00 Julie Bacon Fireman of the Year Plaque, Tag Engraved 37.5004/30/2024
001-0605-52500-00 Galesburg Sanitary Dist.03/24 - Service 127.0003/31/2024
001-0605-55500-00 Supreme Radio Communications, Inc.05/24 - 07/24 - Radio Maintenance 2,476.5004/30/2024
001-0605-55500-00 Ford of Galesburg Install & Program BCM #55 197.8404/30/2024
001-0605-55700-00 Howe Overhead Doors, Inc.2024 Overhead Door Maintenance - Fire (9) 500.00 000009265704/30/2024
001-0605-55700-00 Howe Overhead Doors, Inc.2024 Overhead Door Maintenance - Fire (9) 200.00 000009265704/30/2024
001-0605-55700-00 Mechanical Service Inc.Tested Back Flows 169.0004/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 5
Account Number Vendor AmountDescription PO No Date
001-0605-55700-00 Hastings Air-Energy Control, Inc Upgrade flex and Replace Magnet, Salvage Balance, Saddle/Safety 130.0004/30/2024
001-0605-55700-00 American Pest Control Inc 04/24 Pest Service 55.0004/30/2024
001-0605-55700-00 American Pest Control Inc 04/24 Pest Service 55.0004/30/2024
001-0605-55700-00 American Pest Control Inc 04/24 Pest Service 75.0004/30/2024
001-0605-55700-00 AMP Companies Inc Replaced/Remove Cardio Room Mini Split - Installed new Lineset 4,850.0004/30/2024
001-0605-61000-00 Office Specialists, Inc.Binders 9.9404/30/2024
001-0605-62500-00 Nichols Diesel Service, Inc Filter Kit #53 142.5604/30/2024
001-0605-62500-00 Ford of Galesburg Body Control Module #55 330.0004/30/2024
001-0605-62500-00 Legacy Fire Apparatus Pump Boss Pressure GVNR 3,027.1504/30/2024
001-0605-62500-00 Ford of Galesburg Cover #55 39.5504/30/2024
001-0605-62500-00 Advance Auto Parts Filter Kit #51 97.7904/30/2024
001-0605-62500-00 Advance Auto Parts Oil Filter #50 2.3004/30/2024
001-0605-62500-00 Advance Auto Parts Filter Kit #54 77.5004/30/2024
001-0605-62500-00 Advance Auto Parts Oil Filter #53 32.5404/30/2024
001-0605-62500-00 Alexis Fire Equipment Co., Inc.Power Line Disconnect 404.7204/30/2024
001-0605-62510-00 Herr Petroleum Corp 22.4 Gal Diesel #2 129.8004/30/2024
001-0605-65000-00 Office Specialists, Inc.Paper Towels 44.9404/30/2024
001-0605-65000-00 Office Specialists, Inc.Cups 11.7004/30/2024
001-0605-65000-00 Office Specialists, Inc.Paper Towels, Trash Bags 71.1904/30/2024
001-0605-65000-00 Office Specialists, Inc.Paper Towels 47.5104/30/2024
001-0605-65000-00 Office Specialists, Inc.Trash Bags 69.4904/30/2024
001-0605-65000-00 Office Specialists, Inc.Paper Towels, Toilet Paper 132.8004/30/2024
001-0605-65000-00 Office Specialists, Inc.Plates 26.2004/30/2024
001-0605-65000-00 Office Specialists, Inc.Laundry Detergent 142.9604/30/2024
001-0605-65000-00 Office Specialists, Inc.Laundry Detergent 143.5104/30/2024
001-0605-65000-00 Office Specialists, Inc.Oil Absorbant 82.5004/30/2024
001-0605-65000-00 Office Specialists, Inc.Cleaner 143.0904/30/2024
001-0605-65500-00 Municipal Emergency Services, Inc Swivel Gaskets 62.1604/30/2024
001-0605-65500-00 Municipal Emergency Services, Inc Bumper & Guard Assy 35.4604/30/2024
001-0605-66000-00 Galesburg Electric, Inc.Lights, Wiremold 169.8004/30/2024
001-0605-66000-00 Howe Overhead Doors, Inc.Bottom Seals, Rollers, Cables, Fittings 276.5004/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirt - DWells 72.0004/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Shorts - TBrackett 201.5804/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - NMorrissey 175.4004/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - THanson 120.0004/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - THanson 56.0004/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Hat - NMorrissey 194.6004/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 6
Account Number Vendor AmountDescription PO No Date
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - TBrackett 119.9804/30/2024
001-0605-67500-00 J. Andrew O'Daniel Pants - AO'Daniel 96.0004/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Pants - TYocum 120.0004/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Pants - TYocum 111.0004/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - BCaruana 165.6004/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - AO'Daniel 79.9804/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - MLewis 120.0004/30/2024
001-0605-67500-00 Fire-Dex GW LLC Repairs on Gear 184.1804/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - MLewis 56.0004/30/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirt - ANelson 72.0004/30/2024
001-0605-67500-00 Fire-Dex GW LLC Repairs on Gear 266.6504/30/2024
001-0605-68600-00 Office Specialists, Inc.Nitrile Gloves 68.7304/30/2024
001-0605-68600-00 Office Specialists, Inc.Nitrile Gloves 137.4604/30/2024
24,731.66Subtotal for Divison: 0605
Subtotal for Fund 001 133,337.80
011-0000-66000-00 Compass Mineral America, Inc 2024 Winter Supply of Rock Salt 2,317.69 000009260904/30/2024
011-0000-66000-00 Compass Mineral America, Inc 2024 Winter Supply of Rock Salt 6,959.78 000009260904/30/2024
011-0000-66000-00 Compass Mineral America, Inc 2024 Winter Supply of Rock Salt 9,297.64 000009260904/30/2024
011-0000-66000-00 Compass Mineral America, Inc 2024 Winter Supply of Rock Salt 9,240.01 000009260904/30/2024
011-0000-66000-00 Compass Mineral America, Inc 2024 Winter Supply of Rock Salt 6,897.35 000009260904/30/2024
011-0000-66000-00 Galesburg Builders Supply, Inc 2024 Supply of Concrete 1,209.38 000009261904/30/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 2,112.13 000009261604/30/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 207.75 000009261604/30/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 831.00 000009261604/30/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 493.50 000009261204/30/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 329.00 000009261204/30/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 329.00 000009261204/30/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 415.50 000009261604/30/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 484.75 000009261604/30/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 82.25 000009261204/30/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of PP2 Mix Concrete 319.50 000009261804/30/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of PP2 Mix Concrete 399.38 000009261804/30/2024
41,925.61Subtotal for Divison: 0000
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 7
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 011 41,925.61
012-0000-55700-00 Nate Heinold LLC Purchase of 19 removable disc golf baskets 6,877.01 000009269104/30/2024
6,877.01Subtotal for Divison: 0000
Subtotal for Fund 012 6,877.01
013-0000-51000-00 Nelson\Nygaard Consulting Associates Inc Comprehensive Transit Study for Public Transportation 8,211.81 000009265303/31/2024
8,211.81Subtotal for Divison: 0000
Subtotal for Fund 013 8,211.81
014-0000-55700-00 Mangieri Electric, Inc.New Electrical service for the Prairie and Main signals 10,456.00 000009272404/30/2024
014-0000-64500-00 Potters Industries, LLC Glass Beads used for traffic paint as per the Bid Buy Contract P 8,964.00 000009268704/30/2024
014-0000-64500-00 Republic Electric Company Sign Posts 2,638.2504/30/2024
014-0000-64500-00 Vulcan, Inc.Reflective Sheeting 510.0004/30/2024
014-0000-64500-00 Traffic Control Corp., Inc.Collar for Traffic Signals 250.0004/30/2024
014-0000-64500-00 Vulcan, Inc.Reflective Sheeting 637.5004/30/2024
014-0000-65500-00 Grainger, Inc.Tip for Soldering Iron 4.0004/30/2024
014-0000-66000-00 Grainger, Inc.Axial Fan 19.7504/30/2024
014-0000-66000-00 Galesburg Electric, Inc.Enclosure Cover 97.8204/30/2024
014-0000-66000-00 Galesburg Builders Supply, Inc Reinf Bars, Expansion Joints 304.0004/30/2024
014-0000-66500-00 Gierke-Robinson Co Blades, Warning Tile 1,063.3804/30/2024
014-0000-66500-00 Galesburg Electric, Inc.Holesaw, Nut Driver, Duct Seal 41.0404/30/2024
24,985.74Subtotal for Divison: 0000
Subtotal for Fund 014 24,985.74
015-0000-55800-00 Magnet Forensics USA, Inc Magnet AXIOM Term for 07/01/24-12/31/24 drug enforcement portion 1,558.75 000009272104/30/2024
015-0000-55800-00 Magnet Forensics USA, Inc GrayKey License for 7/1/24-12/31/24 2,955.00 000009272104/30/2024
4,513.75Subtotal for Divison: 0000
Subtotal for Fund 015 4,513.75
016-0000-51200-00 Paul Vannaken OAF Funds for Undercover Drug Purchases 1,500.0004/30/2024
1,500.00Subtotal for Divison: 0000
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 8
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 016 1,500.00
018-0000-62500-00 Nichols Diesel Service, Inc Door Latch #131 211.3904/30/2024
018-0000-62500-00 Nichols Diesel Service, Inc Harness #112 84.1504/30/2024
018-0000-62500-00 Key Equipment & Supply Co Right Dirt Shoe #125 1,769.4004/30/2024
018-0000-62500-00 Pomp's Tire - Galesburg Tires #125 331.5004/30/2024
018-0000-62500-00 Midstate Manufacturing, Inc.Connector #131 17.8104/30/2024
018-0000-62500-00 Advance Auto Parts Oil Filter #112 37.4404/30/2024
018-0000-62500-00 Advance Auto Parts Air Filter #128 32.5404/30/2024
018-0000-62500-00 Coe Equipment, Inc Weldmount Kit #131 379.5004/30/2024
018-0000-62500-00 Mutual Wheel Co., Inc.Leaf Spring Kit #131 1,354.7804/30/2024
018-0000-65500-00 Zarnoth Brush Works, Inc Broom, Baffle Strip 1,325.7004/30/2024
018-0000-65500-00 Grainger, Inc.Battereies 335.2804/30/2024
5,879.49Subtotal for Divison: 0000
Subtotal for Fund 018 5,879.49
019-0000-10701-00 Johnson Controls Fire Protection LP 01/25 - 04/25 Service- Acct# 375-00590290 141.5304/30/2024
019-0000-20102-00 Brightspeed 04/24 Service Acct# 304035525 528.8804/30/2024
670.41Subtotal for Divison: 0000
019-1905-51500-00 WMOI - FM 03/24 Radio Ads 260.0004/30/2024
019-1905-51500-00 WGIL/WAAG/WLSR, Inc.03/24 Radio Ads 583.0004/30/2024
019-1905-51500-00 Galesburg Area Chamber of Commerce Business After Hours - Bunker LInks 350.0004/30/2024
019-1905-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 155.3604/30/2024
019-1905-54500-00 Illinois Dept of Agriculture Public Operator License Fee - AYoung 90.0004/30/2024
019-1905-54500-00 Illinois Dept of Agriculture Public Applicator License Fee - DMiles 120.0004/30/2024
019-1905-54500-00 Illinois Dept of Agriculture Public Operator License Fee - JBlakewell 90.0004/30/2024
019-1905-54500-00 Illinois Dept of Agriculture Public Operator License Fee - JDerry 90.0004/30/2024
019-1905-54500-00 Illinois Dept of Agriculture Public Operator License Fee - MMarkley 90.0004/30/2024
019-1905-59528-00 Galesburg Community Foundation 02/24 - 2% Hotel/Motel Taxes 19,771.6104/30/2024
21,599.97Subtotal for Divison: 1905
019-1910-51000-00 Klingner & Associates, P.C. - Architectural GroupCity Hall Building Condition Evaluations 954.00 000009266704/30/2024
019-1910-52500-00 Galesburg Sanitary Dist.03/24 - Service 82.5503/31/2024
019-1910-55700-00 Lambasio, Inc.Repair of Kitchen Sink 110.0004/30/2024
019-1910-55700-00 Lambasio, Inc.Repair of Leak 687.5004/30/2024
019-1910-55700-00 Johnson Controls Fire Protection LP 05/24 - 12/24 Service- Acct# 375-00590290 283.0504/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 9
Account Number Vendor AmountDescription PO No Date
019-1910-55700-00 Cummins Sale & Service Full Service, Repair Heater Hoses 909.2604/30/2024
019-1910-65000-00 Office Specialists, Inc.Urinal Mat, Toilet Paper, Hand Soap 158.5504/30/2024
3,184.91Subtotal for Divison: 1910
019-1911-52500-00 Galesburg Sanitary Dist.03/24 - Service 203.2003/31/2024
019-1911-55700-00 Howe Overhead Doors, Inc.Serviced Commercial Door & Operator Replaced 462.0004/30/2024
019-1911-55700-00 Mechanical Service Inc.Cleaned out Storm Drain 107.0004/30/2024
019-1911-55700-00 Howe Overhead Doors, Inc.2024 Overhead Door Maintenance - Public Stafety Building (10) 400.00 000009265704/30/2024
019-1911-55700-00 Howe Overhead Doors, Inc.2024 Overhead Door Maintenance - Public Stafety Building (10) 600.00 000009265704/30/2024
019-1911-57500-00 Aramark Uniform Serv. Inc.04/24 Service 26.7004/30/2024
019-1911-57500-00 Aramark Uniform Serv. Inc.04/24 Service 26.7004/30/2024
019-1911-57500-00 Aramark Uniform Serv. Inc.04/24 Service 26.7004/30/2024
019-1911-65000-00 Office Specialists, Inc.Paper Towels 48.6704/30/2024
019-1911-65000-00 Office Specialists, Inc.Toilet Paper, Paper Towels, Toilet Deodorize 106.9404/30/2024
019-1911-65000-00 Office Specialists, Inc.Paper Towels 82.4004/30/2024
019-1911-65000-00 Office Specialists, Inc.Urinal Mat 47.0004/30/2024
019-1911-65000-00 Office Specialists, Inc.Coffee Filter, Cups, Toilet Paper 99.5204/30/2024
019-1911-66000-00 Howe Overhead Doors, Inc.Side Seals, Top Seals, Hinges, Anchors, Concrete 257.7504/30/2024
2,494.58Subtotal for Divison: 1911
019-1915-51000-00 Klingner & Associates, P.C. - Architectural GroupRR Station Building Condition Evaluations 750.00 000009266704/30/2024
019-1915-52500-00 Galesburg Sanitary Dist.03/24 - Service 25.4003/31/2024
019-1915-55500-00 Martin, Inc Freight for Oil Cooler #515 52.0004/30/2024
019-1915-55500-00 Martin, Inc Freight for Wheels #515 52.0004/30/2024
019-1915-55700-00 Royal Cleaning Services 04/24 Janitorial Services 588.0004/30/2024
019-1915-55700-00 Waste Management, Inc.03/24 Service Cust# 63842-03000 1,002.4203/31/2024
019-1915-55700-00 American Pest Control Inc 04/24 Pest Service 75.0004/30/2024
019-1915-55700-00 American Pest Control Inc 04/24 Pest Service 70.0004/30/2024
019-1915-55700-00 American Pest Control Inc 04/24 Pest Service 40.0004/30/2024
019-1915-55700-00 Midstate Manufacturing, Inc.Wet Paint Playground Snail 430.5004/30/2024
019-1915-55700-00 Howe Overhead Doors, Inc.Garage door Operator w/ Receiver 1,650.0004/30/2024
019-1915-55700-00 Knox County Landfill 03/24 Service Acct #122 139.4404/30/2024
019-1915-57500-00 Vestis 04/24 Service 74.8604/30/2024
019-1915-57500-00 Aramark Uniform Serv. Inc.04/24 Service 74.8604/30/2024
019-1915-57500-00 Aramark Uniform Serv. Inc.04/24 Service 74.8604/30/2024
019-1915-57500-00 Aramark Uniform Serv. Inc.04/24 Service 74.8604/30/2024
019-1915-62500-00 Martin, Inc Relay #515 33.6004/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 10
Account Number Vendor AmountDescription PO No Date
019-1915-62500-00 Midstate Manufacturing, Inc.Hose #516 79.0604/30/2024
019-1915-62500-00 Advance Auto Parts Oil Filter #510 2.6204/30/2024
019-1915-62500-00 Advance Auto Parts Filter Kit #525 38.3104/30/2024
019-1915-62500-00 Advance Auto Parts Grease Remover #505 85.5504/30/2024
019-1915-62500-00 Advance Auto Parts Hardener #505 58.8704/30/2024
019-1915-62500-00 Advance Auto Parts Fuse #522 6.4904/30/2024
019-1915-62500-00 Advance Auto Parts Lube Kit #518 47.9604/30/2024
019-1915-62500-00 Advance Auto Parts Filter Kit #548 15.7404/30/2024
019-1915-62500-00 Martin, Inc Filter Kit #525 68.7404/30/2024
019-1915-62500-00 Martin, Inc Relay #515 12.8904/30/2024
019-1915-63500-00 Nutrien Ag Solutions Inc Tordon 192.0004/30/2024
019-1915-63500-00 Stoneleaf Nursery Misc Trees 246.8604/30/2024
019-1915-63500-00 Stoneleaf Nursery Misc Trees 226.8604/30/2024
019-1915-65000-00 Office Specialists, Inc.Disinfectant 105.8904/30/2024
019-1915-65000-00 Office Specialists, Inc.Toilet Paper 119.9804/30/2024
019-1915-65000-00 Office Specialists, Inc.Paper Towels 412.9004/30/2024
019-1915-65500-00 Game Time Playground Equipment 4,893.2404/30/2024
019-1915-65500-00 Martin, Inc Trimer LIne 227.9604/30/2024
019-1915-65500-00 Martin, Inc Trimmer Line 56.9904/30/2024
019-1915-66000-00 Galesburg Electric, Inc.GFCI, Morris Box, Cover, Receptacles, Twist Lock, Fixture W/ Cag 340.6704/30/2024
12,447.38Subtotal for Divison: 1915
019-1920-52500-00 Galesburg Sanitary Dist.03/24 - Service 19.0503/31/2024
019-1920-54500-00 Illinois Dept of Agriculture Public Applicator License Fee - MMiles 120.0004/30/2024
019-1920-54500-00 Illinois Dept of Agriculture Public Operator License Fee - CSimmons 90.0004/30/2024
019-1920-55700-00 American Pest Control Inc 04/24 Pest Service 55.0004/30/2024
019-1920-55700-00 J.P. Benbow, Inc.Furnished & Installed Sink 806.8004/30/2024
019-1920-57500-00 Aramark Uniform Serv. Inc.04/24 Service 39.7504/30/2024
019-1920-57500-00 Aramark Uniform Serv. Inc.04/24 Service 39.7504/30/2024
019-1920-57500-00 Aramark Uniform Serv. Inc.04/24 Service 39.7504/30/2024
019-1920-57500-00 Vestis 04/24 Service 39.7504/30/2024
019-1920-62500-00 Advance Auto Parts Oil Filter #565 2.6204/30/2024
019-1920-62500-00 MTI Distributing, Inc Throttle Cable #565 322.8204/30/2024
019-1920-62500-00 Pomp's Tire - Galesburg Tires #570 105.0004/30/2024
019-1920-63500-00 Advanced Turf Solutions Armament 3,459.2004/30/2024
019-1920-64000-00 SRIXON/Cleveland Golf/XXIO Golf Balls 132.0004/30/2024
019-1920-64000-00 Antigua Group, Inc. , The Shirts, Pullovers 693.5004/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 11
Account Number Vendor AmountDescription PO No Date
019-1920-64000-00 Wilson Sporting Goods Golf Balls 183.0003/12/2024
019-1920-64000-00 Wilson Sporting Goods Credit Invoice #4520164560 -187.4405/09/2023
019-1920-64000-00 SRIXON/Cleveland Golf/XXIO Golf Balls 1,140.0004/30/2024
019-1920-64000-00 Wilson Sporting Goods Credit Invoice #4520164561 -127.5005/09/2023
019-1920-64000-00 Wilson Sporting Goods Golf Balls 374.4004/30/2024
019-1920-64000-00 The Proactive Sports Group Inc Can Coolers 394.5904/30/2024
019-1920-64000-00 Wilson Sporting Goods Credit Invoice #4520164559 -226.6505/09/2023
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 85.8004/30/2024
019-1920-64125-00 Boxcar Express Misc Sandwiches 233.2204/30/2024
019-1920-64125-00 Butch's Pizza Inc.Misc Pizzas 38.5004/30/2024
019-1920-64125-00 Office Specialists, Inc.Straws 46.6804/30/2024
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 85.8004/30/2024
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 85.8004/30/2024
019-1920-64300-00 MTI Distributing, Inc Credit Shipping from Invoice #1420343-00 -135.0004/30/2024
019-1920-65000-00 Office Specialists, Inc.Paper Towels, Nitrile Gloves 64.5404/30/2024
019-1920-65000-00 Office Specialists, Inc.Paper Towels, Nitrile Gloves 56.6204/30/2024
019-1920-65000-00 Office Specialists, Inc.Toilet Paper, Coffee Filter, Lysol 67.7904/30/2024
019-1920-66500-00 D & K Products Gaskets, Couplers, Super Key 296.9504/30/2024
8,442.09Subtotal for Divison: 1920
019-1930-66000-00 Waterfront Brands Float Rhino 2,441.0004/30/2024
2,441.00Subtotal for Divison: 1930
019-1935-52500-00 Galesburg Sanitary Dist.03/24 - Service 12.7003/31/2024
019-1935-55700-00 American Pest Control Inc 04/24 Pest Service 80.0004/30/2024
019-1935-57500-00 Aramark Uniform Serv. Inc.04/24 Service 454.4804/30/2024
019-1935-57500-00 Aramark Uniform Serv. Inc.04/24 Service 454.4804/30/2024
019-1935-57500-00 Aramark Uniform Serv. Inc.04/24 Service 454.4804/30/2024
019-1935-57500-00 Vestis 04/24 Service 454.4804/30/2024
1,910.62Subtotal for Divison: 1935
019-1940-51400-00 Knoxville Youth Basketball 50% Split I-74 Registration Fee Midwest Girls Tournament 873.4504/30/2024
019-1940-51400-00 Knoxville Youth Basketball 50% Split I-74 Registration Fee Midwest Boys Tournament 873.4504/30/2024
1,746.90Subtotal for Divison: 1940
019-1945-52500-00 Galesburg Sanitary Dist.03/24 - Service 38.1003/31/2024
019-1945-55700-00 American Pest Control Inc 04/24 Pest Service 55.0004/30/2024
019-1945-59300-00 UniFirst First Aid Corp Misc First Aid Supplies 196.3104/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 12
Account Number Vendor AmountDescription PO No Date
289.41Subtotal for Divison: 1945
019-1950-55700-00 J.P. Benbow, Inc.Remove and Replace Filtration Pump and Motor at Lakeside Pool as 4,730.00 000009268604/30/2024
019-1950-55700-00 Natare Corporation Install Two Outdoor Pool Liners at Lakeside Water Park and Water 36,841.25 000009265504/30/2024
41,571.25Subtotal for Divison: 1950
019-1955-52500-00 Galesburg Sanitary Dist.03/24 - Service 215.9103/31/2024
019-1955-55700-00 American Pest Control Inc 04/24 Pest Service 40.0004/30/2024
019-1955-59300-00 UniFirst First Aid Corp Misc First Aid Supplies 195.7004/30/2024
019-1955-68500-00 Tri-State Water Misc Chemicals 31.3604/30/2024
482.97Subtotal for Divison: 1955
019-1960-52500-00 Galesburg Sanitary Dist.03/24 - Service 19.0503/31/2024
019-1960-55700-00 Helm Mechanical / Helm Service Repair Boiler 254.0004/30/2024
019-1960-55700-00 American Pest Control Inc 04/24 Pest Service 40.0004/30/2024
019-1960-55700-00 American Pest Control Inc 04/24 Pest Service 60.0004/30/2024
019-1960-59300-00 UniFirst First Aid Corp Misc First Aid Supplies 118.1704/30/2024
019-1960-66000-00 Galesburg Electric, Inc.Contactors, Elbows, Connectors, Couplings, Switches 49.5904/30/2024
540.81Subtotal for Divison: 1960
019-1965-51000-00 Lacky Monument Co.Date of Passing - 2 Names 400.0004/30/2024
019-1965-55700-00 American Pest Control Inc 04/24 Pest Service 75.0004/30/2024
019-1965-55700-00 American Pest Control Inc 04/24 Pest Service 50.0004/30/2024
019-1965-55700-00 American Pest Control Inc 04/24 Pest Service 50.0004/30/2024
019-1965-55700-00 Howe Overhead Doors, Inc.2024 Overhead Door Maintenance - Linwood Cemetery (2) 200.00 000009265704/30/2024
019-1965-57500-00 Aramark Uniform Serv. Inc.04/24 Service 39.4404/30/2024
019-1965-57500-00 Aramark Uniform Serv. Inc.04/24 Service 39.4404/30/2024
019-1965-57500-00 Aramark Uniform Serv. Inc.04/24 Service 39.4404/30/2024
019-1965-57500-00 Vestis 04/24 Service 39.4404/30/2024
019-1965-59300-00 UniFirst First Aid Corp Misc First Aid Supplies 125.9604/30/2024
019-1965-62500-00 Advance Auto Parts Return - Oil Filter #586 -3.2504/30/2024
019-1965-62500-00 Advance Auto Parts Return - Oil Filter #589 -3.2504/30/2024
019-1965-62500-00 Advance Auto Parts Transmission filter #587 11.1904/30/2024
019-1965-62500-00 Advance Auto Parts Transmission filter #585 11.1904/30/2024
019-1965-62500-00 Advance Auto Parts Transmission filter #586 11.1904/30/2024
019-1965-62500-00 Advance Auto Parts Transmission filter #589 11.1904/30/2024
019-1965-62500-00 Advance Auto Parts Oil #587 211.0004/30/2024
019-1965-62500-00 Advance Auto Parts Oil Filter #587 3.2504/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 13
Account Number Vendor AmountDescription PO No Date
019-1965-62500-00 Advance Auto Parts Oil Filter #585 3.2504/30/2024
019-1965-62500-00 Advance Auto Parts Oil Filter #586 3.2504/30/2024
019-1965-62500-00 Advance Auto Parts Oil Filter #589 3.2504/30/2024
019-1965-62500-00 Advance Auto Parts Fuel Filter #587 2.6204/30/2024
019-1965-62500-00 Advance Auto Parts Fuel Filter #585 2.6204/30/2024
019-1965-62500-00 Advance Auto Parts Fuel Filter #586 2.6204/30/2024
019-1965-62500-00 Advance Auto Parts Fuel Filter #589 2.6204/30/2024
019-1965-62500-00 Advance Auto Parts Oil Filter #587 3.9504/30/2024
019-1965-62500-00 Advance Auto Parts Oil Filter #587 2.6204/30/2024
019-1965-62500-00 Advance Auto Parts Oil Filter #585 2.6204/30/2024
019-1965-62500-00 Advance Auto Parts Oil Filter #586 2.6204/30/2024
019-1965-62500-00 Advance Auto Parts Oil Filter #589 2.6204/30/2024
019-1965-62500-00 Advance Auto Parts Return - Oil Filter #587 -3.2504/30/2024
019-1965-62500-00 Advance Auto Parts Return - Oil Filter #585 -3.2504/30/2024
019-1965-62500-00 MTI Distributing, Inc Left Arm Assy #583 791.3504/30/2024
019-1965-62500-00 MTI Distributing, Inc Throttle Control #583 147.5204/30/2024
019-1965-62500-00 MTI Distributing, Inc Left Arm Assy #583 1,990.5304/30/2024
4,268.79Subtotal for Divison: 1965
019-1975-52500-00 Galesburg Sanitary Dist.03/24 - Service 6.3503/31/2024
019-1975-54500-00 Illinois Dept of Agriculture Public Operator License Fee - BHarter 90.0004/30/2024
96.35Subtotal for Divison: 1975
Subtotal for Fund 019 102,187.44
020-0000-20102-00 Brightspeed 04/24 Service Acct# 304035525 65.5704/30/2024
020-0000-55700-00 Howe Overhead Doors, Inc.2024 Overhead Door Maintenance - Airport (3) 100.00 000009265704/30/2024
020-0000-55700-00 Hutchison Engineering, Inc Construction Engineering for the Taxiway B Rehabilitation projec 2,398.87 000009256804/30/2024
020-0000-55700-00 Howe Overhead Doors, Inc.2024 Overhead Door Maintenance - Airport (3) 200.00 000009265704/30/2024
020-0000-55700-00 Hutchison Engineering, Inc Construction Engineering for the Taxiway B Rehabilitation projec 1,288.84 000009256804/30/2024
020-0000-62500-00 Advance Auto Parts Filter Kit #356 5.6904/30/2024
020-0000-62500-00 Pomp's Tire - Galesburg Tires #356 161.0004/30/2024
020-0000-64500-00 Potters Industries, LLC Glass Beads used for traffic paint as per the Bid Buy Contract P 1,992.00 000009268704/30/2024
020-0000-66000-00 Galesburg Builders Supply, Inc Premier Cold Mix 212.4804/30/2024
6,424.45Subtotal for Divison: 0000
Subtotal for Fund 020 6,424.45
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 14
Account Number Vendor AmountDescription PO No Date
023-0000-83100-00 Neil Thomas Plumbing & Heating, Inc Remove, Install Shower Unit - 73 W Sanborn St 4,500.0004/30/2024
023-0000-83100-00 M.K. Groom Construction, Inc.Repairs to Front Porch - 1518 Mulbery 3,629.0004/30/2024
8,129.00Subtotal for Divison: 0000
Subtotal for Fund 023 8,129.00
024-0000-20102-00 Brightspeed 04/24 Service Acct# 304035525 -162.2004/30/2024
024-0000-52500-00 Galesburg Sanitary Dist.03/24 - Service 6.3503/31/2024
024-0000-83100-00 Galesburg Museums, Inc 05/24 - Discovery Depot Grant Payment 8,333.3304/30/2024
024-0000-88300-00 Breslin's Floor Covering, Inc 05/24 Parking Lot Lease 605.0504/30/2024
8,782.53Subtotal for Divison: 0000
Subtotal for Fund 024 8,782.53
030-0000-20102-00 Brightspeed 04/24 Service Acct# 304035525 191.6304/30/2024
191.63Subtotal for Divison: 0000
030-0320-51000-00 Sign Depot Express, Inc Installation of Vinyl #488 244.5003/31/2024
030-0320-51500-00 WGIL/WAAG/WLSR, Inc.03/24 Radio Ads 200.0003/31/2024
030-0320-52500-00 Galesburg Sanitary Dist.03/24 - Service 24.7703/31/2024
030-0320-55500-00 Galesburg Communications, Inc.02/24 - 05/24 800 Dispatch Service 408.2403/31/2024
030-0320-55500-00 Nichols Diesel Service, Inc State & Fed Tests #459 , #488, #462 172.5003/31/2024
030-0320-61000-00 Office Specialists, Inc.Markers, Pens, Note Pads 42.2503/31/2024
030-0320-61000-00 Office Specialists, Inc.Hole Punch, Facial Tissues 142.7204/30/2024
030-0320-61000-00 Office Specialists, Inc.Binder 11.1103/31/2024
030-0320-61000-00 Office Specialists, Inc.Markers, Paper, Folders, Notebooks 107.0303/31/2024
030-0320-61000-00 Office Specialists, Inc.Envelopes, Pens 63.2803/31/2024
030-0320-61000-00 Office Specialists, Inc.Dish Soap 51.4904/30/2024
030-0320-62500-00 Advance Auto Parts Finewire Plat Plugs 53.9004/30/2024
030-0320-62500-00 Batterton Auto Supply Truck Valves 22.0003/31/2024
030-0320-62500-00 Batterton Auto Supply Truck Valves 84.4803/31/2024
030-0320-62500-00 Midwest Transit Equipment, Inc.Webbing Loop, Lap Belt 1,027.3003/31/2024
030-0320-62500-00 Napa Auto Parts Exhaust Stud Kit 10.5004/30/2024
030-0320-62500-00 Napa Auto Parts Panel Filter 82.3904/30/2024
030-0320-62500-00 Napa Auto Parts Tie Rods, Drag Link, Steering Stabilizer 483.7103/31/2024
030-0320-62500-00 Napa Auto Parts Driveshaft Support Bearing, shock Absorber 481.6204/30/2024
030-0320-62500-00 Napa Auto Parts Rear Axle 10.1403/31/2024
030-0320-62500-00 O'Reilly Auto Parts TPMS Sensor 39.7403/31/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 15
Account Number Vendor AmountDescription PO No Date
030-0320-62500-00 Napa Auto Parts Fluid Filter 187.8004/30/2024
030-0320-62500-00 Napa Auto Parts Bar Frame Bushing 14.9903/31/2024
030-0320-62500-00 Napa Auto Parts Bearing Set 37.7803/31/2024
030-0320-62500-00 Napa Auto Parts Turbo Sensor 104.0904/30/2024
030-0320-62500-00 Napa Auto Parts Rear Axle 50.7003/31/2024
030-0320-62500-00 Napa Auto Parts Brake Pads, Radiator 291.6103/31/2024
030-0320-62500-00 Napa Auto Parts Brake Pads, Brake Rotors, Bearings 352.5003/31/2024
030-0320-62500-00 Napa Auto Parts Tie Rods, Steering Stabilizer 301.8503/31/2024
030-0320-62510-00 Herr Petroleum Corp 417.9 Gal Unleaded Ethanol 1,283.83 000009262704/30/2024
030-0320-62510-00 Herr Petroleum Corp 283.2 Gal Unleaded Ethanol 859.96 000009262703/31/2024
030-0320-62510-00 Herr Petroleum Corp 374.1 Gal Unleaded Ethanol 1,146.64 000009262703/31/2024
030-0320-62510-00 Herr Petroleum Corp 437.3 Gal Unleaded Ethanol 1,327.88 000009262703/31/2024
030-0320-62510-00 Herr Petroleum Corp 353.1 Gal Unleaded Ethanol 817.45 000009262703/31/2024
030-0320-62510-00 Herr Petroleum Corp 279 Gal Unleaded Ethanol 669.45 000009262703/31/2024
030-0320-62510-00 Herr Petroleum Corp 301.3 Gal Unleaded Ethanol 923.50 000009262703/31/2024
030-0320-62510-00 Herr Petroleum Corp 292.2 Gal Unleaded Ethanol 845.34 000009262703/31/2024
030-0320-62510-00 Herr Petroleum Corp 393 Gal Unleaded Ethanol 1,213.02 000009262704/30/2024
030-0320-62510-00 Herr Petroleum Corp 251.1 Gal Unleaded Ethanol 771.39 000009262704/30/2024
030-0320-62510-00 Herr Petroleum Corp 257.3 Gal Unleaded Ethanol 794.18 000009262704/30/2024
030-0320-62510-00 Herr Petroleum Corp 344.9 Gal Unleaded Ethanol 997.82 000009262703/31/2024
030-0320-62510-00 Herr Petroleum Corp 96.4 Gal Unleaded Ethanol 223.18 000009262703/31/2024
030-0320-62510-00 Herr Petroleum Corp 245.2 Gal Unleaded Ethanol 743.83 000009262703/31/2024
030-0320-65500-00 Batterton Auto Supply Tire Paste 36.0003/31/2024
030-0320-65500-00 Galesburg Communications, Inc.Batteries 166.0003/31/2024
030-0320-66500-00 Batterton Auto Supply Lube Brush 26.5403/31/2024
17,951.00Subtotal for Divison: 0320
030-0370-51500-00 WGIL/WAAG/WLSR, Inc.03/24 Radio Ads 200.0003/31/2024
030-0370-52500-00 Galesburg Sanitary Dist.03/24 - Service 57.7903/31/2024
030-0370-55000-00 Springfield Mass Transit District Replaced Solenoid, Leaking Plug 1,325.7803/31/2024
030-0370-55500-00 Galesburg Communications, Inc.02/24 - 05/24 800 Dispatch Service 381.0203/31/2024
030-0370-55500-00 A-L-L Equipment Service - Maintenance Call - Large Air Compressor 1,569.0003/31/2024
030-0370-55700-00 USA LIFT - Service Inspections of Lifts 1,696.0004/30/2024
030-0370-55700-00 AMP Companies Inc Repaired Toilet 139.2904/30/2024
030-0370-55700-00 American Pest Control Inc 03/24 Pest Service 65.0003/31/2024
030-0370-55700-00 AMP Companies Inc Repair Toilet 135.4303/31/2024
030-0370-55700-00 American Pest Control Inc 03/24 Pest Service 65.0003/31/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 16
Account Number Vendor AmountDescription PO No Date
030-0370-55800-00 Mitchell1 Diagnostic Software 1,908.0003/31/2024
030-0370-57500-00 Cintas, Inc 04/24 Service 274.2904/30/2024
030-0370-57500-00 Cintas, Inc 03/24 Service 166.5903/31/2024
030-0370-57500-00 Cintas, Inc 04/24 Service 270.6104/30/2024
030-0370-57500-00 Cintas, Inc 04/24 Service 222.7004/30/2024
030-0370-59300-00 UniFirst First Aid Corp Misc First Aid Supplies 136.4703/31/2024
030-0370-62500-00 Napa Auto Parts Rocker Switch 13.7104/30/2024
030-0370-62500-00 Thompson Truck & Trailer, Inc Filters, Hydraulic Cartridge 181.8303/31/2024
030-0370-62500-00 O'Reilly Auto Parts MAF Sensor 88.8104/30/2024
030-0370-62500-00 Napa Auto Parts Headlight Connector 12.0903/31/2024
030-0370-62500-00 Napa Auto Parts Fleet Pads, Shocks, Filters 544.0504/30/2024
030-0370-62500-00 Napa Auto Parts Impact Socket 21.8103/31/2024
030-0370-62500-00 Napa Auto Parts Brake Pad 156.4804/30/2024
030-0370-62500-00 Thompson Truck & Trailer, Inc Batteries, Filters, Hydraulic Cartridge 1,979.0703/31/2024
030-0370-62500-00 Thompson Truck & Trailer, Inc Filters 224.9203/31/2024
030-0370-62500-00 Eastern Iowa Tire Tires - Tire Disposal 1,715.5204/30/2024
030-0370-62500-00 Eastern Iowa Tire Tire Disposal 48.0003/31/2024
030-0370-62500-00 Gillig Windhield Wiper Switch 121.0303/31/2024
030-0370-62500-00 Martin, Inc Filter Kit 58.7803/31/2024
030-0370-62500-00 Mack Sales & Service of Morton Core Charge 60.0003/31/2024
030-0370-62500-00 Gillig Heater Control Valve 134.7704/30/2024
030-0370-62500-00 Gillig Horn Button 143.1204/30/2024
030-0370-62500-00 Mack Sales & Service of Morton Reman Shoe Kit 280.0003/31/2024
030-0370-62500-00 Gillig Mirror Asm 135.6004/30/2024
030-0370-62500-00 Mack Sales & Service of Morton Core Charge Credit Inv TP46925 -60.0003/31/2024
030-0370-62500-00 Cummins Sale & Service Water Outlet Tube 84.2203/31/2024
030-0370-62510-00 Herr Petroleum Corp 159.9 Gal Diesel #2 560.16 000009262703/31/2024
030-0370-62510-00 Herr Petroleum Corp 337.9 Gal Diesel #2 1,198.94 000009262703/31/2024
030-0370-62510-00 Herr Petroleum Corp 327.9 Gal Diesel 1,155.16 000009262704/30/2024
030-0370-62510-00 Herr Petroleum Corp 300.4 Gal Diesel #2 1,030.33 000009262703/31/2024
030-0370-62510-00 Herr Petroleum Corp 455.7 Diesel #2 1,541.04 000009262703/31/2024
030-0370-65000-00 Napa Auto Parts Adhesive Remover 73.9803/31/2024
030-0370-65000-00 Napa Auto Parts Oil Dry 187.8004/30/2024
030-0370-65500-00 Napa Auto Parts Loctite 23.9904/30/2024
030-0370-65500-00 RILCO Fluid Care Mineral Spirits 228.0603/31/2024
030-0370-65500-00 Napa Auto Parts Brake Fluid 48.5804/30/2024
030-0370-65500-00 RILCO Fluid Care Oil, Antifreeze, Washer Fluid 4,247.5904/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 17
Account Number Vendor AmountDescription PO No Date
030-0370-65500-00 Napa Auto Parts Brake Cleaner 129.2404/30/2024
030-0370-65500-00 Napa Auto Parts Blister PK Miniatures 10.1803/31/2024
030-0370-66500-00 Napa Auto Parts Eraser Wheel 45.9903/31/2024
030-0370-66500-00 Napa Auto Parts Eraser Wheel 91.9803/31/2024
25,129.80Subtotal for Divison: 0370
Subtotal for Fund 030 43,272.43
044-0000-51000-00 UMB Bank, N.A. GO Bds Srs 2023 318.0004/30/2024
318.00Subtotal for Divison: 0000
Subtotal for Fund 044 318.00
049-0000-51000-00 Klingner & Associates, P.C. - Architectural Group140-144 E Main St: Demolition, Survey, Architectural, Bidding, & 1,635.00 000009219504/30/2024
1,635.00Subtotal for Divison: 0000
Subtotal for Fund 049 1,635.00
053-0000-55700-00 J.P. Benbow, Inc.Remove and replace two 1.2M BTU outdoor pool heaters per bid spe 4,822.00 000009271904/30/2024
4,822.00Subtotal for Divison: 0000
Subtotal for Fund 053 4,822.00
054-0000-20103-00 Aquatic Renovation Systems, Inc Partial Release of Retainage - Pool Liner 2,500.0004/30/2024
054-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupConstruction Admin Hawthorne Pool Renovation, Phase 2 2,534.00 000009254904/30/2024
054-0000-63500-00 Stoneleaf Nursery Misc Trees 513.7204/30/2024
054-0000-63500-00 Timanda Landscaping & Garden Center Misc Trees, Bushes 1,299.6004/30/2024
054-0000-63500-00 Stoneleaf Nursery Misc Trees 745.0004/30/2024
054-0000-83100-00 Libby's Corner Urban Agriculture Incentive for Libby's Corner 1,656.45 000009244504/30/2024
9,248.77Subtotal for Divison: 0000
Subtotal for Fund 054 9,248.77
057-0000-10701-00 Office Specialists, Inc.01/25 - 02/25 - Adobe Acrobat - JCueno 53.1804/30/2024
057-0000-10701-00 Office Specialists, Inc.01/25 - 02/25 - Adobe Acrobat - JWest 53.1804/30/2024
057-0000-10701-00 Office Specialists, Inc.01/25 - 02/25 - Adobe Acrobat - RMangieri 53.1804/30/2024
057-0000-10701-00 Office Specialists, Inc.01/25 - 02/25 - Adobe Acrobat - MKirgan 53.1804/30/2024
057-0000-51000-00 US Sterling Capital Corp., Inc.First National Bank 122.8404/30/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 18
Account Number Vendor AmountDescription PO No Date
057-0000-61700-00 Office Specialists, Inc.04/24 - 12/24 - Adobe Acrobat - JWest 212.7204/30/2024
057-0000-61700-00 Office Specialists, Inc.CRP replacement of DanKoerner's computer - UPS, USB Hub, speaker 1,457.00 000009268904/30/2024
057-0000-61700-00 Office Specialists, Inc.CRP replacement of Richard Slagel's computer - UPS, USB Hub, spe 1,457.00 000009268904/30/2024
057-0000-61700-00 Office Specialists, Inc.Return USB C Dock -269.0004/30/2024
057-0000-61700-00 Office Specialists, Inc.CRP replacement computer for Matt Kirgan 2,267.00 000009269604/30/2024
057-0000-61700-00 Office Specialists, Inc.CRP replacement computer for Brayden Bledso 2,267.00 000009269604/30/2024
057-0000-61700-00 Office Specialists, Inc.Adobe Acrobat - EHeiden 239.3104/30/2024
057-0000-61700-00 Office Specialists, Inc.CRP replacement computer for Rachael Mangieri 2,267.00 000009269604/30/2024
057-0000-61700-00 Office Specialists, Inc.Adobe Acrobat - RElsbury 239.3104/30/2024
057-0000-61700-00 Office Specialists, Inc.CRP replacement of Eric Heiden's computer - UPS, USB Hub, speake 1,457.00 000009268904/30/2024
057-0000-61700-00 Office Specialists, Inc.CRP replacement of Rory Speidel's computer - UPS, USB Hub, speak 1,457.00 000009268904/30/2024
057-0000-61700-00 Office Specialists, Inc.CRP replacement computer for Jim Cueno 2,267.00 000009269604/30/2024
057-0000-61700-00 Office Specialists, Inc.CRP replacement of Robert Elsbury's computer - UPS, USB Hub, spe 1,457.00 000009268904/30/2024
057-0000-61700-00 Office Specialists, Inc.CRP replacement of Tami Matejewski's computer - UPS, USB Hub, sp 1,457.00 000009268904/30/2024
057-0000-61700-00 Office Specialists, Inc.04/24 - 12/24 - Adobe Acrobat - MKirgan 212.7204/30/2024
057-0000-61700-00 Office Specialists, Inc.04/24 - 12/24 - Adobe Acrobat - RMangieri 212.7204/30/2024
057-0000-61700-00 Office Specialists, Inc.CRP replacement computer for Jamie West 2,267.00 000009269604/30/2024
057-0000-61700-00 Office Specialists, Inc.04/24 - 12/24 - Adobe Acrobat - JCueno 212.7204/30/2024
21,473.06Subtotal for Divison: 0000
Subtotal for Fund 057 21,473.06
058-0000-51000-00 US Sterling Capital Corp., Inc.First State Bank 120.3304/30/2024
058-0000-51000-00 Great Eastern Mgmt., Inc.One World Bank 240.0004/30/2024
058-0000-51000-00 Great Eastern Mgmt., Inc.Traditional Bank 119.6704/30/2024
480.00Subtotal for Divison: 0000
Subtotal for Fund 058 480.00
061-0000-10701-00 ESRI, Inc.2025 Portion of ESRI Annual Maintenance Contract (61-55800) 427.06 000009269704/30/2024
061-0000-20101-00 TAYLOR DAVIS Refund Check 063775-000, 940 N PRAIRIE ST 2 110.6904/10/2024
061-0000-20101-00 ROBERT LONG Refund Check 058394-005, 761 W NORTH ST 100.5104/10/2024
061-0000-20101-00 VIRGINIA BAINTER Refund Check 034750-003, 703 CENTURY ESTATES 4.9704/24/2024
061-0000-20101-00 WILLIAM COOPER Refund Check 060043-000, 1696 MONROE ST 74.2104/24/2024
061-0000-20101-00 WILLIAM BAKER Refund Check 010533-000, 737 PHILLIPS ST 11.9804/17/2024
061-0000-20101-00 MICHAEL BERN Refund Check 054471-001, 1583 W LOSEY ST 93.9504/24/2024
061-0000-20101-00 MALINDA CARLEY Refund Check 045963-003, 798 E MAIN ST 1 3.2004/17/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 19
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 MARTHA BIGGS Refund Check 058154-001, 512 MICHIGAN AVE 23.6804/17/2024
061-0000-20101-00 SARAH CHANDLEE Refund Check 066396-000, 1411 E FIFTH ST 17 77.4504/10/2024
061-0000-20101-00 61401 GALESBURG, LLC Refund Check 065817-000, 149 E MAIN ST 1 118.9204/17/2024
061-0000-20101-00 61401 GALESBURG, LLC Refund Check 065817-001, 149 E MAIN ST 2 78.9304/17/2024
061-0000-20101-00 61401 GALESBURG, LLC Refund Check 065817-003, 153 E MAIN ST 2 118.9204/17/2024
061-0000-20101-00 61401 GALESBURG, LLC Refund Check 065817-002, 153 E MAIN ST 1 118.9204/17/2024
061-0000-20101-00 CASSY MIYLER Refund Check 022789-011, 1081 E FREMONT ST 99.5204/24/2024
061-0000-20101-00 WILLIAM MORRIS Refund Check 057707-000, 1554 MORTON AVE 87.3604/17/2024
061-0000-20101-00 DIMITRIOS STALIDES Refund Check 052708-002, 1555 BEECHER AVE 123.8304/17/2024
061-0000-20101-00 TY JOHNSON Refund Check 046391-005, 468 E FIFTH ST 42.3804/17/2024
061-0000-20101-00 BRYAN KELLEY Refund Check 063702-001, 730 S ACADEMY ST 16.2004/24/2024
061-0000-20101-00 CRAIG HILLERY Refund Check 034810-001, 702 DAY ST 92.3204/10/2024
061-0000-20101-00 LEONA GRUBB Refund Check 062917-000, 89 COUNTRY ELMS EST 5.6404/10/2024
061-0000-20101-00 LINDA GREENE Refund Check 053847-000, 699 MONMOUTH BLVD 16.0904/24/2024
061-0000-20101-00 CASSY MIYLER Refund Check 022789-013, 1347 BROWN AVE 75.6404/10/2024
061-0000-20101-00 CEDRICK SIBO Refund Check 060939-002, 112 S WHITESBORO ST 18.1504/24/2024
061-0000-20101-00 KIMBERLY SWANSON Refund Check 063536-000, 561 MONROE ST 87.4904/17/2024
061-0000-20101-00 CANDACE WOODS Refund Check 061474-000, 1314 MONROE ST 42.4904/10/2024
061-0000-20101-00 PHILLIP ROBBINS Refund Check 067357-000, 3079 WHITEHAVEN 118.4904/24/2024
061-0000-20101-00 GARRETH SPENCER Refund Check 059867-000, 58 N PLEASANT AVE 72.3104/10/2024
061-0000-20101-00 STACY MOTZ Refund Check 008353-000, 1575 FLORENCE AVE 21.4604/17/2024
061-0000-20102-00 Brightspeed 04/24 Service Acct# 304035525 261.4504/30/2024
061-0000-51000-00 Donohue & Associates, Inc 01/24 -03/24 CONSULTING SERVICES AGREEMENT FOR SCADA MAINTENANCE 1,537.50 000009265104/30/2024
061-0000-51000-00 Knox County Recorders Office 03/24 - Laredo Billing 20.7504/30/2024
061-0000-51000-00 Great Eastern Mgmt., Inc.Asian Bank 240.0004/30/2024
061-0000-51000-00 Credit Collection Partners 03/24 Service 117.0104/30/2024
061-0000-51000-00 AMP Companies Inc Hooked up water meter to new service - 77 Highland Ave 191.7504/30/2024
061-0000-51000-00 ARMARC/MunicipalH20 04/24 Service - EPA RMP Compliance Service 350.0004/30/2024
061-0000-51000-00 Great Eastern Mgmt., Inc.Waldo State Bank 240.0004/30/2024
061-0000-51000-00 Pace Analytical Services LLC Water Testing 25.0004/30/2024
061-0000-51000-00 US Sterling Capital Corp., Inc.MainStreet Bank 480.0004/30/2024
061-0000-51000-00 Tri-City Electric Company of Iowa 2024 MAINTENANCE ASSISTANCE FOR THE WATER DIVISION SCADA SYSTEM 673.33 000009265404/30/2024
061-0000-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 130.3904/30/2024
061-0000-51500-00 Sebis Direct Inc 03/24 Printing Costs 794.4804/30/2024
061-0000-51500-00 Sebis Direct Inc 03/24 Printing Costs 435.9404/30/2024
061-0000-52000-00 American Electric Power 12/23 Service 3,585.6403/31/2024
061-0000-52300-00 Nicor Gas 03/24 - Service Acct# 14-51-15-5411 6 761.1603/31/2024
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 20
Account Number Vendor AmountDescription PO No Date
061-0000-52300-00 Nicor Gas 03/24 - Service Acct# 20-72-70-1000 9 63.3103/31/2024
061-0000-52500-00 Galesburg Sanitary Dist.03/24 - Service 44.4503/31/2024
061-0000-54500-00 Illinois Dept of Agriculture Public Operator License Fee - JDevena 90.0004/30/2024
061-0000-55500-00 Getz Fire Equipment Co., Inc.Conductivity Test, Annual Service,Extinguisher 272.2004/30/2024
061-0000-55500-00 Altorfer Inc.Repair of Coolant Leak 1,300.2004/30/2024
061-0000-55700-00 Howe Overhead Doors, Inc.2024 Overhead Door Maintenance - Water (12) 500.00 000009265704/30/2024
061-0000-55700-00 American Pest Control Inc 04/24 Pest Service 75.0004/30/2024
061-0000-55700-00 Royal Cleaning Services 04/24 Janitorial Services 536.0004/30/2024
061-0000-55700-00 Waste Management, Inc.04/24 Service Cust# 64537-23004 21.5404/30/2024
061-0000-55700-00 Waste Management, Inc.04/24 Service Cust# 9-06892-63006 120.5104/30/2024
061-0000-55800-00 ESRI, Inc.2024 Portion of ESRI Annual Maintenance Contract 597.94 000009269704/30/2024
061-0000-61000-00 Office Specialists, Inc.Copy Paper 117.4804/30/2024
061-0000-65000-00 Office Specialists, Inc.Trash Bags 75.5804/30/2024
061-0000-65500-00 Altorfer Inc.LP Converter 175.3704/30/2024
061-0000-66000-00 Galesburg Electric, Inc.Bushings, Wall Plate, Light 260.1504/30/2024
061-0000-66000-00 Howe Overhead Doors, Inc.Bottom Seals, Rollers 234.5004/30/2024
061-0000-66000-00 Electro-Mechanical Resources, Inc Motor 620.8004/30/2024
061-0000-66000-00 Office Specialists, Inc.Stand W/ Drawer 99.3804/30/2024
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL PP2 - DELIVERED 359.44 000009260704/30/2024
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 329.00 000009260704/30/2024
061-0000-66000-00 Office Specialists, Inc.Letter Tray, Monitor Stand 119.3004/30/2024
061-0000-66700-00 Core & Main Wired DP HR & LD 2,015.0004/30/2024
061-0000-67500-00 Reflective Apparel Factory, Inc.Sweatshirts, Jackets 62.0004/30/2024
061-0000-68500-00 Hawkins, Inc 2024 Phosphate Inhibitor as per bid. Will order as needed 56.64 000009267904/30/2024
061-0000-68500-00 Brenntag Mid-South, Inc 2024 Liquid Chlorine for Water Division as per bid. This is a b 8,104.50 000009259504/30/2024
061-0000-68500-00 Brenntag Mid-South, Inc Drums Return -2,250.00 000009259504/30/2024
061-0000-68500-00 Hawkins, Inc 2024 Phosphate Inhibitor as per bid. Will order as needed 33,984.00 000009267904/30/2024
60,111.45Subtotal for Divison: 0000
Subtotal for Fund 061 60,111.45
067-0000-51000-00 Knox County Recorders Office 03/24 - Laredo Billing 20.7504/30/2024
067-0000-51500-00 Sebis Direct Inc 03/24 Printing Costs 397.1804/30/2024
067-0000-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental - 1 Regular Unit 3/15/24-11/17/24 80.00 000009263604/30/2024
497.93Subtotal for Divison: 0000
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 21
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 067 497.93
078-0000-20315-00 BlueCross BlueShield of Illinois 05/24 Health Insurance Premiums 411,847.1404/30/2024
078-0000-56535-00 James M Kelly, Attorney 01/24 Legal Services 198.0004/30/2024
078-0000-56535-00 James M Kelly, Attorney 01/24 Legal Services 49.5004/30/2024
078-0000-56535-00 James M Kelly, Attorney 01/24 Legal Services 297.0004/30/2024
078-0000-56535-00 James M Kelly, Attorney 01/24 Legal Services 1,072.5004/30/2024
078-0000-56535-00 James M Kelly, Attorney 01/24 Legal Services 835.7504/30/2024
078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 04/08/24 - Pat Acct# 0020104000 212.1304/30/2024
078-0000-56535-00 OSF St. Mary Medical Center Workers Comp - DOS 02/19/24 - Pat# 11659424201 395.9104/30/2024
078-0000-56535-00 OSF St. Mary Medical Center Workers Comp - DOS 02/15/24 - Pat# 11608599901 437.2604/30/2024
078-0000-56535-00 Kathleen A Sullivan, CSR Deposition, Transcript 210.0004/30/2024
078-0000-56535-00 OSF St. Mary Medical Center Workers Comp - DOS 03/04/24 - Pat# 11715187701 491.8804/30/2024
078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - Pat Acct#AA143737711 - DOS 04/03/24 247.8504/30/2024
078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - Pat Acct#AA143737711 - DOS 03/20/24 223.0504/30/2024
078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - Pat Acct#AA143737711 - DOS 03/22/24 227.5204/30/2024
078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - Pat Acct#AA143737711 - DOS 03/25/24 227.5204/30/2024
078-0000-56535-00 Dr. AJ Cummings 03/24 - Workers Comp Deposition 1,875.0004/30/2024
078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - Pat Acct#AA143737711 - DOS 03/27/24 227.5204/30/2024
078-0000-56535-00 Galesburg Hospitals' Ambulance Workers Comp - Pat Acct# GHAS-2872-1:1 DOS 03/29/24 390.3404/30/2024
078-0000-56535-00 James M Kelly, Attorney 01/24 Legal Services 1,591.0604/30/2024
078-0000-56535-00 James M Kelly, Attorney 01/24 Legal Services 264.0004/30/2024
078-0000-56535-00 James M Kelly, Attorney 01/24 Legal Services 544.5004/30/2024
078-0000-56535-00 James M Kelly, Attorney 01/24 Legal Services 1,028.2204/30/2024
078-0000-56535-00 Lucinda Uphoff Remote Evidence Deposition Transcript 542.0004/30/2024
078-0000-56597-00 Galesburg Electric, Inc.Misc Supplies for Main St Demo 37.3804/30/2024
078-0000-56597-00 Berg's Towing & Auto, Inc.Tow/ Hook Fee 75.0004/30/2024
078-0000-56597-00 Galesburg Sanitary Dist.03/24 - Service 63.5003/31/2024
078-0000-56597-00 Galesburg Welding, Inc Repair Alum Botttom Post - Damage Main st Fire 140.0004/30/2024
423,751.53Subtotal for Divison: 0000
Subtotal for Fund 078 423,751.53
Report Total: 918,364.80
AP-Transactions by Account (04/30/2024 - 3:47 PM)Page 22
Check Date Check #Vendor Name Description Account #Amount
4/10/2024 99439 Knox County Recorders Office Recording Fee 001-0160-51000 63.00
4/10/2024 0 Larson Family Real Estate, LLLP 10/23 - 12/23 - Sales Tax Rebate 024-0000-20102 5,716.22
4/10/2024 0 Lipanda Foudation Urban Agriculture Incentive Lipanda Foundation 054-0000-83100 12,500.00
4/10/2024 99440 Petty Cash - Campground Startup Funds For Campground 019-0000-10207 200.00
4/10/2024 99441 Secretary of State Title & Registration for Trasnit Bus 030-0370-51000 173.00
4/10/2024 0 Vibrant Life Coaching LLC Minority/ Woman owned Busines Startup incentive 054-0000-83100 3,681.01
4/12/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 403.70
4/12/2024 0 IMRF 03/24 IMRF Contributions 001-0000-20311 103,581.74
4/12/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
4/18/2024 99475 Ameren Illinois 03/24 Service Acct# 01147-55694 030-0000-20102 504.94
4/18/2024 99475 Ameren Illinois 03/24 Service Acct# 01147-55694 061-0000-20102 14,781.54
4/18/2024 99475 Ameren Illinois 03/24 Service Acct# 01147-55694 024-0000-20102 536.10
4/18/2024 99475 Ameren Illinois 03/24 Service Acct# 01147-55694 061-0000-20102 458.53
4/18/2024 99475 Ameren Illinois 03/24 Service Acct# 01147-55694 018-0000-20102 138.73
4/18/2024 99475 Ameren Illinois 03/24 Service Acct# 01147-55694 001-0000-20102 14,123.85
4/18/2024 99475 Ameren Illinois 03/24 Service Acct# 01147-55694 019-0000-20102 164.65
4/18/2024 0 Baker Tilly US, LLP FY23 Audit Services 061-0000-51000 11,255.00
4/18/2024 0 Baker Tilly US, LLP FY23 Audit Services 026-0000-51000 940.00
4/18/2024 0 Baker Tilly US, LLP FY23 Audit Services - Library portion 001-0000-10407 1,575.00
4/18/2024 0 Baker Tilly US, LLP FY23 Audit Services 001-0105-51000 230.00
4/18/2024 0 Constellation Newenergy Inc 03/24 Service Acct# 204250116-88144 024-0000-20102 777.62
4/18/2024 0 Constellation Newenergy Inc 03/24 Service Acct# 204250116-88144 001-0000-20102 7,695.16
4/18/2024 0 Constellation Newenergy Inc 03/24 Service Acct# 204250116-88144 019-0000-20102 9,639.58
4/18/2024 0 Constellation Newenergy Inc 03/24 Service Acct# 204250116-88144 020-0000-20102 1,498.58
4/18/2024 0 Constellation Newenergy Inc 03/24 Service Acct# 204250116-88144 061-0000-20102 14,445.57
4/18/2024 0 Constellation Newenergy Inc 03/24 Service Acct# 204250116-88144 030-0000-20102 1,107.82
4/18/2024 0 Daniel Cervantez Meals - AdvTechnician Firefighter - Champaign IL - DCervantez 001-0000-10706 143.00
4/18/2024 0 Delbert Wells Mileage,Meals - Adv Technician Firefighter -Champain IL DWells 001-0000-10706 329.26
4/18/2024 0 Ducky's Formal Wear Downtown Facade Grant incentive for improvements approved by Cou 049-0000-83100 10,050.00
4/18/2024 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 139.45
4/18/2024 0 Euclid Beverage Liquor - Golf Concessions 019-1920-64125 548.25
4/18/2024 0 Illinois Department of Revenue 03/24 Sales Tax 019-1920-84000 792.00
4/18/2024 0 IMRF 03/24 IMRF Contributions 001-0000-20311 6,252.71
4/18/2024 0 James Inness 2023 Crop Expense - Corn, Soybeans - Fall 23 Work for 24 Crop 020-0000-63500 67,365.93
4/18/2024 0 Neidig Trucking & Excavating, Inc.Retainage - Demolition of 140-144 E Main St 023-0000-20103 -17,683.00
4/18/2024 0 Neidig Trucking & Excavating, Inc.Demolition of 140-144 E Main St as per bid amount of $332,370.00 049-0000-55420 75,000.00
4/18/2024 0 Neidig Trucking & Excavating, Inc.Demolition of 140-144 E Main St as per bid amount of $332,370.00 023-0000-55420 101,830.00
4/18/2024 0 Oneida Network Services, Inc 04/24 Internet - Acct# 1101994 001-0207-54000 50.00
4/18/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
4/18/2024 0 T TECH 03/24 UB ACH Fees 067-0000-51000 391.22
4/18/2024 0 T TECH 03/24 UB ACH Fees 061-0000-51000 782.45
4/18/2024 0 US Sterling Capital Corp., Inc.Vast Bank, National Association 001-0205-51000 241.32
4/18/2024 0 US Sterling Capital Corp., Inc.First State Bank of Lynnville 053-0000-51000 241.32
4/18/2024 0 US Sterling Capital Corp., Inc.First Bank of Ohio 001-0205-51000 306.08
4/18/2024 0 US Sterling Capital Corp., Inc.First Community Bank 019-1905-51000 240.66
4/18/2024 0 US Sterling Capital Corp., Inc.Community Bank of Oelwein 061-0000-51000 119.67
4/18/2024 0 Waste Management, Inc.03/24 Service Cust# 5-33430-33004 067-0000-59502 200,607.96
4/23/2024 0 Bank of Montreal AT&T - FirstNet - 02/24 030-0000-20102 579.84
4/23/2024 0 Bank of Montreal Menards - Supplies for Power Washer & Club Repair 019-1920-66500 84.98
Advance Checks and ACH Payments as of 4/30/2024
4/23/2024 0 Bank of Montreal Google - You Tube Subscription 019-1920-55800 72.99
4/23/2024 0 Bank of Montreal Robert Brooke - Tax - AYoung 019-0000-10407 -7.12
4/23/2024 0 Bank of Montreal Menards - Misc Materials to install Hawthorne Light 001-0110-66000 103.92
4/23/2024 0 Bank of Montreal Office Specialists - 03/24 Service 067-0000-20102 31.39
4/23/2024 0 Bank of Montreal Lowes - Parts for Lawn Mower Tune UP 001-0605-65500 39.92
4/23/2024 0 Bank of Montreal Galesburg Electric - Wire, Recycle Lights 061-0000-66000 66.75
4/23/2024 0 Bank of Montreal Hy-Vee - Hot Dog Supplies 019-1920-64125 12.56
4/23/2024 0 Bank of Montreal Sling - Sling Monthly Bill 001-0550-55800 66.50
4/23/2024 0 Bank of Montreal Best Upholstery - Seat Repair #508 019-1915-55500 606.62
4/23/2024 0 Bank of Montreal Titanium - POS Steel Stand - Pool 078-0000-56597 198.41
4/23/2024 0 Bank of Montreal AC McCartney - Filter Kit #520 019-1915-62500 195.12
4/23/2024 0 Bank of Montreal Hyatt Regency Chicago - Refund Cancel Charge - EVarner 019-0000-10407 -154.95
4/23/2024 0 Bank of Montreal Amazon - Hand Sanitizer 001-0205-61000 37.40
4/23/2024 0 Bank of Montreal Menards - Light 019-1960-66000 29.55
4/23/2024 0 Bank of Montreal Amazon - Stickers - Paratransit 030-0320-65500 22.95
4/23/2024 0 Bank of Montreal Hy-Vee - Beverages - Spring OSHA Training 001-0120-58500 55.80
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #128 018-0000-55500 20.00
4/23/2024 0 Bank of Montreal Library 03/24 CC Charges 001-0000-10407 11,913.39
4/23/2024 0 Bank of Montreal American Airline - Travel -LaserFiche Conference -OLucero 001-0207-54500 597.19
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #125 018-0000-55500 15.00
4/23/2024 0 Bank of Montreal National Minority Update - Police Patrol Testing Advertising 001-0505-51500 295.00
4/23/2024 0 Bank of Montreal Constellix - DNS Service 001-0207-55800 5.91
4/23/2024 0 Bank of Montreal Ameren - 02/24 Service #6022 030-0000-20102 1,087.92
4/23/2024 0 Bank of Montreal Lowes - Return of Tee Box Materials 012-0000-66000 -4.36
4/23/2024 0 Bank of Montreal Menards - Damprid 030-0320-65000 7.54
4/23/2024 0 Bank of Montreal Lowes - Misc Tools 014-0000-66500 70.62
4/23/2024 0 Bank of Montreal AT&T - FirstNet - 02/24 001-0000-20102 996.01
4/23/2024 0 Bank of Montreal Lowes - Cleaning Towels 019-1920-65000 9.48
4/23/2024 0 Bank of Montreal Galesburg Electric - Cutting Wheels 061-0000-66000 11.45
4/23/2024 0 Bank of Montreal Jack Links - Misc Concessions 019-1920-64125 49.97
4/23/2024 0 Bank of Montreal Menards - Bolts, Cap Screws 019-1915-65500 7.85
4/23/2024 0 Bank of Montreal Safe Kids Worldwide - Car Seat Training/Certification- TOligneyE 001-0510-54500 55.00
4/23/2024 0 Bank of Montreal 9 to 5 Computers - Computer Monitors - Township 001-0000-10407 257.34
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #552 019-1920-55500 12.00
4/23/2024 0 Bank of Montreal Prairie State Tractor - Snowblower 24-04 021-0000-66500 2,000.00
4/23/2024 0 Bank of Montreal Office Specialists - 03/24 Service 019-0000-20102 50.00
4/23/2024 0 Bank of Montreal IL Fire&Police Com Assoc - Spring Seminar Registration -Peters 001-0505-54500 375.00
4/23/2024 0 Bank of Montreal Inquire Hire - Background Check - Transit 001-0120-51000 69.22
4/23/2024 0 Bank of Montreal Amazon - Batteries 001-0510-65500 22.99
4/23/2024 0 Bank of Montreal Selective INS - 04/24 - 12/24 - Flood INS Drivewell #4 078-0000-56531 5,982.00
4/23/2024 0 Bank of Montreal Harbor Freight - Misc Tools, Materials for Paint Machines 014-0000-66500 279.74
4/23/2024 0 Bank of Montreal PRI Management -Records Expungement Course - Gash,Bower,Jennings 001-0550-54500 381.60
4/23/2024 0 Bank of Montreal Phillips 66 - Fuel Truck #153 061-0000-62510 87.08
4/23/2024 0 Bank of Montreal Advance Auto Parts - Grease 001-0450-65500 85.40
4/23/2024 0 Bank of Montreal Win911 - Duplicate Payment 001-0000-10407 2,900.00
4/23/2024 0 Bank of Montreal Menards - Charge Cable, Paint, Adapters, Plywood, Shelving 019-1920-66000 329.68
4/23/2024 0 Bank of Montreal Amazon - Amazon Business Yearly Fees 001-0510-55000 179.00
4/23/2024 0 Bank of Montreal Amazon - Knee Pads 001-0450-67500 228.78
4/23/2024 0 Bank of Montreal Notary Public Assoc - Notary Bond,Training, Stamp - RIdle 001-0510-57000 98.00
4/23/2024 0 Bank of Montreal Robert Brooke - Locker Hardware 019-1920-65500 79.02
4/23/2024 0 Bank of Montreal Menards - Wall Anchors 061-0000-66000 8.48
4/23/2024 0 Bank of Montreal IL Casualty CO - Bunker Liquor Liability INS 078-0000-55000 265.00
4/23/2024 0 Bank of Montreal Galesburg Electric - Bulbs 020-0000-66000 16.24
4/23/2024 0 Bank of Montreal Acushnet - Socks for Resale 019-1920-64000 527.00
4/23/2024 0 Bank of Montreal Galesburg Lumber Co - Stakes 014-0000-66000 392.00
4/23/2024 0 Bank of Montreal Landmark Cafe - Lunch W/ Sitka Salmon Officials 001-0110-58500 68.59
4/23/2024 0 Bank of Montreal Walmart - Misc Supplies - Easter Egg Hunt Prizes 019-1940-64000 659.70
4/23/2024 0 Bank of Montreal Amazon - Ballot Boxes 001-0115-61000 41.99
4/23/2024 0 Bank of Montreal Galesburg Lumber Co - Wooden Stakes 061-0000-66000 147.00
4/23/2024 0 Bank of Montreal Erect-A-Tube - Cam Locks 020-0000-66000 745.05
4/23/2024 0 Bank of Montreal Amazon - Kleenex 001-0205-61000 62.12
4/23/2024 0 Bank of Montreal AT&T - FirstNet - 02/24 061-0000-20102 382.69
4/23/2024 0 Bank of Montreal Comcast - 03/24 Service 001-0630-54000 20.00
4/23/2024 0 Bank of Montreal Lowes - Tee Box Forms 012-0000-66000 19.57
4/23/2024 0 Bank of Montreal Caseys - Fuel #580 019-1915-62500 20.00
4/23/2024 0 Bank of Montreal Amazon - Camera 001-0410-61700 4,999.00
4/23/2024 0 Bank of Montreal USPS - Stamps 030-0320-53000 54.40
4/23/2024 0 Bank of Montreal Lowes - Truck Tool Box 019-1915-66500 398.00
4/23/2024 0 Bank of Montreal Amazon - Toner 001-0205-61700 185.30
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #357 020-0000-55500 30.00
4/23/2024 0 Bank of Montreal American Red Cross - Lifeguard Management Course - HJohnson 019-1905-54500 120.00
4/23/2024 0 Bank of Montreal Norhtfield Inn - Lodging - Spring Conference - MFoutch 030-0370-54500 243.96
4/23/2024 0 Bank of Montreal Basett - Certificaiton -BReedy 019-1920-54500 25.00
4/23/2024 0 Bank of Montreal Lowes - Mortar Mix 019-1950-66000 23.40
4/23/2024 0 Bank of Montreal Mobile Asset Solutions - Tracking Device - Paratransit Bus 030-0320-55800 160.00
4/23/2024 0 Bank of Montreal NTOA - Training Cancelled - PKisler 001-0000-10407 -779.00
4/23/2024 0 Bank of Montreal Menards - Soap Brush, Goo Gone, Buckets, Gorilla Tape 030-0320-65000 25.41
4/23/2024 0 Bank of Montreal Farm King - Bolts 061-0000-66000 4.13
4/23/2024 0 Bank of Montreal Lowes - Hydraulic Cement 019-1950-66000 101.80
4/23/2024 0 Bank of Montreal Lowes - Plugs, Connectors 001-0450-65500 37.92
4/23/2024 0 Bank of Montreal Menards - Tax Credit - RRasberry 030-0000-10407 -12.42
4/23/2024 0 Bank of Montreal Walmart - Misc Supplies - Nature Program - Little Sprouts 019-1940-64000 44.17
4/23/2024 0 Bank of Montreal Office Specialists - 09/23 - 01/24 Service 019-0000-20102 250.00
4/23/2024 0 Bank of Montreal Menards - Truck Hitch Receiver Parts 019-1915-65500 68.71
4/23/2024 0 Bank of Montreal Ray Oherron - Mag Pouch, Handcuff Case 001-0510-67500 80.90
4/23/2024 0 Bank of Montreal Drury Inn - Lodging Crash Cert Test - ABuccalo 001-0510-54500 243.96
4/23/2024 0 Bank of Montreal EMP - Misc EMS Supplies 001-0605-68600 184.49
4/23/2024 0 Bank of Montreal Ameren - 02/24 Service #0034, #7035 024-0000-20102 655.84
4/23/2024 0 Bank of Montreal Frontier Communications - 02/24 Service 061-0000-54000 451.53
4/23/2024 0 Bank of Montreal Amazon - Misc Supples - Nature at Night - Glow-in-dark Egg Hunt 019-1940-64000 116.55
4/23/2024 0 Bank of Montreal Galesburg Electric - Cable Ties 061-0000-66000 36.00
4/23/2024 0 Bank of Montreal Wilson Paper - PSQ Cleaner 019-1955-65000 78.31
4/23/2024 0 Bank of Montreal NAPA - Air Hose Coupling 001-0605-65000 28.54
4/23/2024 0 Bank of Montreal Wedding Pro - 02/24 - 05/24 - Online Venue Bookings/ADS 019-1905-51500 1,268.19
4/23/2024 0 Bank of Montreal Otter AI - 03/24 Notes & Transcription Service 001-0115-58500 30.00
4/23/2024 0 Bank of Montreal Mobile Asset Solutions - Tracking Device - Fixed Route Units 030-0370-55800 328.15
4/23/2024 0 Bank of Montreal Pekin Insurance - FireLife Insurance 001-0605-47500 132.00
4/23/2024 0 Bank of Montreal Vari - Standing Vari Desk 001-0110-61800 475.00
4/23/2024 0 Bank of Montreal Amazon - Dusters 001-0510-61000 43.09
4/23/2024 0 Bank of Montreal Lowes - Refund Fasteners 019-1950-65500 -6.98
4/23/2024 0 Bank of Montreal Facebook - Ads - Fitter & Faster Swim Program 019-1905-51500 3.20
4/23/2024 0 Bank of Montreal S&S Industrial Supply - Brake Cleaner 001-0445-63000 33.09
4/23/2024 0 Bank of Montreal Affordable Openers - Gate Opener 001-0450-66500 2,746.46
4/23/2024 0 Bank of Montreal Callaway - Golf Balls for Resale 019-1920-64000 266.70
4/23/2024 0 Bank of Montreal MGS4U - Rods 014-0000-66000 318.55
4/23/2024 0 Bank of Montreal Win911 - Refund Duplicate Payment 001-0000-10407 -2,900.00
4/23/2024 0 Bank of Montreal Menards - Lumber 019-1950-66000 16.44
4/23/2024 0 Bank of Montreal MATCO - Drill Bits 001-0445-66500 91.32
4/23/2024 0 Bank of Montreal Affordabel Openers - Gate Operator 001-0450-66500 2,375.00
4/23/2024 0 Bank of Montreal Menards - Misc Materials to install Hawthorne Light 019-1960-66000 72.73
4/23/2024 0 Bank of Montreal The Parts House - Couplers 001-0450-65500 107.10
4/23/2024 0 Bank of Montreal RLI - Notary Bond - MSemington 001-0510-57000 30.00
4/23/2024 0 Bank of Montreal Amazon - Wristbands - Hawthorne Pool Wibit Party 019-1955-64000 25.96
4/23/2024 0 Bank of Montreal MATCO - Misc Tools to clean Paing Machine Guns 014-0000-66500 38.65
4/23/2024 0 Bank of Montreal Menards - Tax - RFielder 061-0000-10407 7.48
4/23/2024 0 Bank of Montreal Dollar Tree - Glow Sticks, Misc Supplies - Nature at Night -019-1940-64000 31.25
4/23/2024 0 Bank of Montreal Titanium - I Pad - Engineer Position 057-0000-61700 830.57
4/23/2024 0 Bank of Montreal Lowes - Gloves 019-1965-67500 14.98
4/23/2024 0 Bank of Montreal Inquire Hire - Background Check - Transit 001-0120-51000 75.22
4/23/2024 0 Bank of Montreal Amazon - Mobile Playground - Parachute 019-1940-64000 41.99
4/23/2024 0 Bank of Montreal Callaway - Golf Balls for Resale 019-1920-64000 83.32
4/23/2024 0 Bank of Montreal Target - Misc Office Supplies 001-0115-61000 18.97
4/23/2024 0 Bank of Montreal Harbor Freight - Cable Puller, Rust Remover 019-1915-66000 54.98
4/23/2024 0 Bank of Montreal Hy-Vee - Tableware, Cake, Chex Mix, Sherbet 061-0000-58500 77.87
4/23/2024 0 Bank of Montreal Menards - Cleaning & Decon Brushes, Lawn Waste Bags 001-0605-65000 50.07
4/23/2024 0 Bank of Montreal Lowes - Truck Tool Boxes 019-1915-66500 802.98
4/23/2024 0 Bank of Montreal Walmart - Misc Supplies - April Craft Night Out 019-1940-64000 22.84
4/23/2024 0 Bank of Montreal Walmart - Damp Rid 001-0205-61000 12.76
4/23/2024 0 Bank of Montreal Amazon - First Aid Waist Packs 019-1950-59300 299.95
4/23/2024 0 Bank of Montreal Lautzenhisers Stationary - 2024 Minute Book 001-0115-61000 290.40
4/23/2024 0 Bank of Montreal Amazon - Sling Mount 001-0510-69000 18.95
4/23/2024 0 Bank of Montreal Amazon - Memory Cards 001-0605-61000 14.30
4/23/2024 0 Bank of Montreal Lock & Key - Re-Key Closet, Keys, Labor 019-1911-85053 695.00
4/23/2024 0 Bank of Montreal West Central FS - Oil 061-0000-62500 94.61
4/23/2024 0 Bank of Montreal Robert Brooke - Tax - AYoung 019-0000-10407 7.12
4/23/2024 0 Bank of Montreal Fastenal - Screws 001-0445-63000 3.00
4/23/2024 0 Bank of Montreal Menards - Wiring Connectors 019-1960-66000 18.57
4/23/2024 0 Bank of Montreal Walmart - Fishing Derby Prizes 019-1940-64000 59.84
4/23/2024 0 Bank of Montreal Menards - Zip Ties 019-1920-65500 12.99
4/23/2024 0 Bank of Montreal Amazon - Rifle Sling 001-0510-69000 70.95
4/23/2024 0 Bank of Montreal ILACP - Conference Fee - RIDLE 001-0000-10407 100.00
4/23/2024 0 Bank of Montreal Amazon - Memory Cards 001-0410-61700 265.70
4/23/2024 0 Bank of Montreal Amazon - Asset Tags 030-0320-61000 99.25
4/23/2024 0 Bank of Montreal Loves - SErickson 001-0000-10407 6.82
4/23/2024 0 Bank of Montreal S&S Industrial Supply - Washer Fluid 001-0000-10801 145.02
4/23/2024 0 Bank of Montreal Lowes - Marking Paint 012-0000-66000 19.96
4/23/2024 0 Bank of Montreal MFG Edge - Pump 061-0000-66000 2,379.36
4/23/2024 0 Bank of Montreal Lowes - Hardware for Cam Locks 020-0000-65500 12.97
4/23/2024 0 Bank of Montreal Kaser Power Equipment - Ignition Module 001-0450-65500 139.99
4/23/2024 0 Bank of Montreal Titanium - I Pad - RMangieri 057-0000-61700 830.57
4/23/2024 0 Bank of Montreal Safe Kids Worldwide - Car Seat Training/Certification- JHarrison 001-0510-54500 95.00
4/23/2024 0 Bank of Montreal Amazon - Bucket Hooks 019-1975-65500 136.68
4/23/2024 0 Bank of Montreal Menards - Hardware for Cam Locks 020-0000-65500 17.90
4/23/2024 0 Bank of Montreal IL Fire&Police Com Assoc - Spring Seminar Registration -Cowan 001-0505-54500 525.00
4/23/2024 0 Bank of Montreal Inquire Hire - Background Check - MW 001-0120-51000 69.22
4/23/2024 0 Bank of Montreal HAAS Towing - Towing of Bus 030-0370-51000 1,343.55
4/23/2024 0 Bank of Montreal Tri Air Testing - Air Quality Testing Supplies 001-0605-55500 1,402.00
4/23/2024 0 Bank of Montreal Yankee Hill Machine Co - Front Sight 001-0510-69000 90.44
4/23/2024 0 Bank of Montreal Inquire Hire - Background Check - Associate Planner 001-0120-51000 62.80
4/23/2024 0 Bank of Montreal Walmart - Buckets - Nature at Night Glow-in-dark Egg Hunt 019-1940-64000 29.76
4/23/2024 0 Bank of Montreal Sling - Monthly Online Scheduling App 019-1905-55800 152.10
4/23/2024 0 Bank of Montreal Comcast - 03/24 Service 001-0510-54000 19.90
4/23/2024 0 Bank of Montreal PRI Webinar Training - Records Management - JCollwell, CHootman 001-0550-54500 179.00
4/23/2024 0 Bank of Montreal Kaser Power Equipment - Power Head Unit 019-1920-66500 399.99
4/23/2024 0 Bank of Montreal Allegra - Shipping 019-1920-53000 173.30
4/23/2024 0 Bank of Montreal Amazon - SD UHS Reader, Memory Card 001-0410-61700 96.80
4/23/2024 0 Bank of Montreal Comcast - 02/24 Interent 001-0207-54000 454.85
4/23/2024 0 Bank of Montreal SCW - Scanner - SHeiden 057-0000-61700 806.98
4/23/2024 0 Bank of Montreal Office Specialists - 03/24 Service 001-0000-20102 2,436.14
4/23/2024 0 Bank of Montreal AC McCartney - Filter Kit #520 019-1915-62500 57.71
4/23/2024 0 Bank of Montreal Acushnet - Merchandise for Resale 019-1920-64000 177.31
4/23/2024 0 Bank of Montreal Harbor Freight - Rust Remover 019-1915-65000 49.98
4/23/2024 0 Bank of Montreal Lowes - Tape Measure, Fasteners 019-1950-65500 17.89
4/23/2024 0 Bank of Montreal Schulte Supply - Marking Paint 061-0000-66000 973.80
4/23/2024 0 Bank of Montreal Hilton Hotels - Lodging IPELRA Conf - JPease 001-0120-54500 151.12
4/23/2024 0 Bank of Montreal Amazon - Spoons 001-0510-61000 19.49
4/23/2024 0 Bank of Montreal Amazon - Tennis Balls 019-1945-64000 59.99
4/23/2024 0 Bank of Montreal Midstate - Drain Plug 019-1920-62500 27.44
4/23/2024 0 Bank of Montreal Titanium - I Pad - MKirgan 057-0000-61700 830.57
4/23/2024 0 Bank of Montreal Painter Farm Equipment - Misc Parts for Tractor 061-0000-65500 86.41
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #565 019-1920-55500 6.00
4/23/2024 0 Bank of Montreal Farm King - Twine 019-1915-64500 127.96
4/23/2024 0 Bank of Montreal Day Break - Diesel for Dump Truck 061-0000-62510 131.52
4/23/2024 0 Bank of Montreal Wilson Paper - PSQ Glass Cleaner 001-0445-63000 165.15
4/23/2024 0 Bank of Montreal Amazon - Cardstock 019-1940-64000 12.99
4/23/2024 0 Bank of Montreal Amazon - Trauma Kit 001-0510-66500 119.95
4/23/2024 0 Bank of Montreal Electric Motor - Fan Motor - To be Refunded - TMiller 001-0000-10407 580.99
4/23/2024 0 Bank of Montreal Amazon - Crossing Guard Coat 001-0525-67500 41.60
4/23/2024 0 Bank of Montreal Menards - Towels, Wax 019-1920-65500 24.97
4/23/2024 0 Bank of Montreal Menards - PVC Fittings 019-1975-65500 66.20
4/23/2024 0 Bank of Montreal Comcast - 03/24 HD Technology Fee #21-46 021-0000-54000 9.95
4/23/2024 0 Bank of Montreal Menards - Reach Tools, Gloves 019-1965-66500 53.88
4/23/2024 0 Bank of Montreal Lowes - Paint Kit #116 001-0450-62500 41.55
4/23/2024 0 Bank of Montreal Guardian Network Solutions - Macrium Renewal 001-0550-55800 996.00
4/23/2024 0 Bank of Montreal Amazon - Towel Dispenser 001-0605-65000 44.99
4/23/2024 0 Bank of Montreal APWA - Job Posting Project Manager 001-0120-51500 375.00
4/23/2024 0 Bank of Montreal Pen-Link - Pen Link Yearly Subscription 001-0510-55800 2,766.30
4/23/2024 0 Bank of Montreal Selective INS - 01/25 - 03/25 - Flood INS Drivewell #4 078-56531 078-0000-10701 1,994.00
4/23/2024 0 Bank of Montreal Amazon - Tennis Ball Saver 019-1940-64000 18.90
4/23/2024 0 Bank of Montreal Acushnet - Golf Balls for Resale 019-1920-64000 35.69
4/23/2024 0 Bank of Montreal American Airline - Airline Fees -LaserFiche Conference-OLucero 001-0207-54500 47.37
4/23/2024 0 Bank of Montreal American WaterWorks Association - Annual Membership 061-0000-55000 83.00
4/23/2024 0 Bank of Montreal Menards - Steel Posts 054-0000-63500 116.74
4/23/2024 0 Bank of Montreal Menards - Reach Tools, Gloves 019-1965-67500 21.49
4/23/2024 0 Bank of Montreal Lowes - Hydraulic Cement 019-1950-66000 140.76
4/23/2024 0 Bank of Montreal Martin Tractor - Parts for Lawn Tractor Tune Up & Repair 001-0605-65500 216.44
4/23/2024 0 Bank of Montreal Amazon - Misc Supplies - St Patrick Day Swim 019-1940-64000 32.68
4/23/2024 0 Bank of Montreal Pekin Insurance - Police Life Insurance 001-0510-47500 128.70
4/23/2024 0 Bank of Montreal I-Pac Membership - Annual Dues 001-0510-55000 104.00
4/23/2024 0 Bank of Montreal Amazon - Camera Battery Charger, Envelopes 001-0605-61000 41.97
4/23/2024 0 Bank of Montreal Holt Supply - Vaccuum Breaker Repair Kit 019-1915-65500 29.97
4/23/2024 0 Bank of Montreal Hy-Vee - Misc Concessions 019-1920-64125 116.99
4/23/2024 0 Bank of Montreal Recreation Supply - Adult/Child Rescue Masks 019-1950-59300 472.50
4/23/2024 0 Bank of Montreal Walmart - Grease 019-1955-65500 16.54
4/23/2024 0 Bank of Montreal Lowes - Faucet 019-1910-66000 123.75
4/23/2024 0 Bank of Montreal Menards - Miracle-Gro, Wastebasket 030-0320-65000 28.67
4/23/2024 0 Bank of Montreal SQ PR Media - Police Patrol Testing Advertising 001-0505-51500 522.50
4/23/2024 0 Bank of Montreal Amazon - Plates 001-0510-61000 55.38
4/23/2024 0 Bank of Montreal Loves - SErickson 001-0000-10407 -6.82
4/23/2024 0 Bank of Montreal Office Specialists - 03/24 Service 019-0000-20102 178.95
4/23/2024 0 Bank of Montreal Amazon - SD Card Reader 001-0410-61700 44.10
4/23/2024 0 Bank of Montreal Walmart - Misc Supplies - Easter Egg Hunt Prizes 019-1940-64000 111.41
4/23/2024 0 Bank of Montreal Harbor Freight - Fittings 019-1965-65500 7.28
4/23/2024 0 Bank of Montreal Amazon - Envelopes - General Assistance 001-0000-10407 33.94
4/23/2024 0 Bank of Montreal Lowes - Misc Materials for Street Markers 014-0000-64500 74.94
4/23/2024 0 Bank of Montreal Titanium - IPad Replacement - Pool 078-0000-56597 448.96
4/23/2024 0 Bank of Montreal ETSB 03/24 CC Charges 001-0000-10407 2,259.17
4/23/2024 0 Bank of Montreal Lowes - EZ Reacher Tool 019-1915-66500 22.98
4/23/2024 0 Bank of Montreal Webber Rental - Diamond Blade 019-1950-66000 108.64
4/23/2024 0 Bank of Montreal Microsoft.com - Office365 - Township 001-0000-10407 29.23
4/23/2024 0 Bank of Montreal Menards - Misc Supplies for the Station 001-0605-65000 7.48
4/23/2024 0 Bank of Montreal Menards - Fasteners 019-1950-65500 3.84
4/23/2024 0 Bank of Montreal Name Tag Wizard - Wall Name Plate 001-0305-61000 27.98
4/23/2024 0 Bank of Montreal Norhtfield Inn - Lodging - Spring Conference - DMannon 030-0320-54500 243.96
4/23/2024 0 Bank of Montreal Lowes - Mortor Mix 014-0000-66000 381.36
4/23/2024 0 Bank of Montreal Hy-Vee - Misc Food for Kitchen - Fire 24-01 021-0000-68000 149.37
4/23/2024 0 Bank of Montreal Menards - Propane Cylinder Exchange 001-0605-65500 19.92
4/23/2024 0 Bank of Montreal Hy-Vee - Fuel for Chain Saw 019-1975-62510 22.52
4/23/2024 0 Bank of Montreal Amazon - SD Card 001-0410-61700 9.80
4/23/2024 0 Bank of Montreal Amazon - Light Bulbs, Tourniquets 001-0510-61000 27.98
4/23/2024 0 Bank of Montreal Inquire Hire - Background Check - Ex Ast 001-0120-51000 42.80
4/23/2024 0 Bank of Montreal The Blue LIne - Police Patrol Testing Advertising 001-0505-51500 546.00
4/23/2024 0 Bank of Montreal AT&T - FirstNet - 02/24 019-0000-20102 214.27
4/23/2024 0 Bank of Montreal OSFM - Boiler Inspection - Hawthorne pool 078-0000-51000 143.15
4/23/2024 0 Bank of Montreal Ray Oherron - Pants - Harpin 001-0510-67500 89.98
4/23/2024 0 Bank of Montreal AT&T - FirstNet - 02/24 016-0000-20102 9.34
4/23/2024 0 Bank of Montreal TLO - Monthly Bill 001-0510-55800 75.00
4/23/2024 0 Bank of Montreal Menards - Grommet, Wall Plate Cover, Fish Stix, Rasp,Sanatizer 061-0000-66000 64.15
4/23/2024 0 Bank of Montreal Hy-Vee - Hot Dogs 019-1920-64125 20.34
4/23/2024 0 Bank of Montreal Menards - Hose Clamps 019-1920-65500 32.78
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #567 019-1920-55500 6.00
4/23/2024 0 Bank of Montreal Office Specialists - 03/24 Service 078-0000-20102 54.83
4/23/2024 0 Bank of Montreal Amazon - Tennis Balls 019-1940-64000 59.99
4/23/2024 0 Bank of Montreal Office Specialists - 03/24 Service 061-0000-20102 337.18
4/23/2024 0 Bank of Montreal Menards - Concrete Blocks 061-0000-66000 661.12
4/23/2024 0 Bank of Montreal American Red Cross - Lifeguard Instructor Manuals 019-1940-64000 105.87
4/23/2024 0 Bank of Montreal Menards - Grab Tool 030-0320-66500 20.75
4/23/2024 0 Bank of Montreal Kaser Power Equip - Drain Plug #565 019-1920-62500 11.92
4/23/2024 0 Bank of Montreal Walmart - Air Fresheners 019-1920-65000 29.94
4/23/2024 0 Bank of Montreal Lowes - Fasteners 019-1950-65500 6.98
4/23/2024 0 Bank of Montreal Amazon - Asset Tags 030-0370-61000 99.25
4/23/2024 0 Bank of Montreal Menards - Oven Light Bulb 001-0605-65000 1.99
4/23/2024 0 Bank of Montreal Galesburg Electric - Drill Batteries 019-1915-65500 556.47
4/23/2024 0 Bank of Montreal Amazon - Hepa Filter Replacement 001-0205-61000 31.99
4/23/2024 0 Bank of Montreal Hy-Vee - Hot Dogs 019-1920-64125 20.34
4/23/2024 0 Bank of Montreal Acushnet - Golf Balls for Resale 019-1920-64000 803.65
4/23/2024 0 Bank of Montreal NAPA - V-Belt 019-1955-65500 33.09
4/23/2024 0 Bank of Montreal My Pilot Store - Portabale Radio 020-0000-62500 269.95
4/23/2024 0 Bank of Montreal Office Specialists - 03/24 Service 030-0000-20102 100.52
4/23/2024 0 Bank of Montreal Crowd Control Warehouse - Crowd Control Fencing - Park Plaza 019-1915-66000 2,725.00
4/23/2024 0 Bank of Montreal NAPA - Gas Shocks 019-1975-65500 81.98
4/23/2024 0 Bank of Montreal Protect 1 Safety - Jersey Gloves 061-0000-67500 150.95
4/23/2024 0 Bank of Montreal Ex Xochimilco - Meals - Spring Conference - Kraig,Dedra,Mary 030-0370-54500 41.05
4/23/2024 0 Bank of Montreal Win911 - 2024 Perpetual License Conversion 061-0000-55800 2,900.00
4/23/2024 0 Bank of Montreal Menards - Utility Hooks 061-0000-66000 158.40
4/23/2024 0 Bank of Montreal Gannett - Register Mail Subscription 001-0110-55000 7.99
4/23/2024 0 Bank of Montreal Bassett - Certification - JNelson 019-1920-54500 23.94
4/23/2024 0 Bank of Montreal Paypal - ILETSB - ILETSB State Confrence - 2 Officers 001-0510-54500 300.00
4/23/2024 0 Bank of Montreal Hy-Vee - Floral Arrangment - Employee Thank You 001-0110-58500 20.00
4/23/2024 0 Bank of Montreal Amazon - Misc Supples - May Craft Night Out - Pressed Flowers 019-1940-64000 9.99
4/23/2024 0 Bank of Montreal Carl Sandburg College - Food Manager Certification - AAnderson 019-1940-54500 145.00
4/23/2024 0 Bank of Montreal Moore Tire - Tires 001-0000-10801 825.00
4/23/2024 0 Bank of Montreal Holt Supply - Flush Valve Repair Kits 019-1950-65500 159.33
4/23/2024 0 Bank of Montreal Evernote - Refund - GSmith Renewal - OLucero 001-0000-10407 -169.99
4/23/2024 0 Bank of Montreal Menards - Welding Rings, Wall Anchors, Cable Ties, Wood Screws 061-0000-66000 83.14
4/23/2024 0 Bank of Montreal Galesburg Electric - Impact Driver 019-1915-66500 121.37
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #520 019-1915-55500 9.00
4/23/2024 0 Bank of Montreal Titanium - IPad Locks 019-1905-61700 185.28
4/23/2024 0 Bank of Montreal MATCO - Surge Protector 001-0445-66500 109.60
4/23/2024 0 Bank of Montreal Menards - PVC Fittings 019-1975-65500 9.98
4/23/2024 0 Bank of Montreal Mc Sports - Tax - HJohnson 019-0000-10407 2.63
4/23/2024 0 Bank of Montreal Lowes - Misc Materials for Air Compressor 001-0605-65500 37.14
4/23/2024 0 Bank of Montreal American Red Cross - Lifeguarding Instructor's Deck Book 019-1940-64000 43.40
4/23/2024 0 Bank of Montreal Menards - Box Cover, Box 061-0000-66000 0.45
4/23/2024 0 Bank of Montreal Recreation Supply - Whistles 019-1950-59300 283.00
4/23/2024 0 Bank of Montreal Lowes - Lumber for Forms 014-0000-66000 54.72
4/23/2024 0 Bank of Montreal Acushnet - Shorts for Resale 019-1920-64000 923.52
4/23/2024 0 Bank of Montreal Crowler - Driver for Sign Posts 014-0000-66500 154.42
4/23/2024 0 Bank of Montreal Hy-Vee - Misc Food for Kitchen - Fire 24-01 021-0000-68000 169.54
4/23/2024 0 Bank of Montreal Callaway - Rental Clubs 019-1920-64000 1,838.40
4/23/2024 0 Bank of Montreal Mc Sports - Trophy Plaques 019-1940-54500 30.00
4/23/2024 0 Bank of Montreal Menards - Electrical Plug 001-0605-65000 4.99
4/23/2024 0 Bank of Montreal S&S Industrial Supply - Oil Pads - Brake Cleaner 001-0445-63000 94.13
4/23/2024 0 Bank of Montreal Caseys - Meals - WIFA Meeting 001-0630-58500 160.42
4/23/2024 0 Bank of Montreal Menards - Weed Killer 061-0000-63500 149.86
4/23/2024 0 Bank of Montreal Walmart - Coffee & Hot Dog Supplies 019-1920-64125 53.48
4/23/2024 0 Bank of Montreal ILACP - Conference Fee - RIDLE 001-0115-61000 429.00
4/23/2024 0 Bank of Montreal Magpul Industries - Rifle Hand Guard 001-0510-69000 27.71
4/23/2024 0 Bank of Montreal Allegra - Fixed Route Brochures 030-0370-51500 1,123.85
4/23/2024 0 Bank of Montreal Farm King - Wire Wheel 001-0445-63000 16.99
4/23/2024 0 Bank of Montreal Tractor Supply - Grass Seed 061-0000-63500 89.99
4/23/2024 0 Bank of Montreal Vistaprint - Customized Bags, Pens w/ Logo - Recruitment 001-0605-51000 361.48
4/23/2024 0 Bank of Montreal Amazon - 10 Pocket Wall Organizer 001-0205-61000 37.71
4/23/2024 0 Bank of Montreal Comcast - 03/24 Internet 001-0207-54000 454.85
4/23/2024 0 Bank of Montreal Lowes - Pipe Plugs 019-1940-66000 12.96
4/23/2024 0 Bank of Montreal Walmart - Candy - Nature at Night Glow-in-Dark Egg Hunt 019-1940-64000 17.95
4/23/2024 0 Bank of Montreal Walmart - Sugar, Creamer 019-1910-65000 11.96
4/23/2024 0 Bank of Montreal MTC Communications - 03/24 Internet 061-0000-54000 89.95
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #565 019-1920-55500 12.00
4/23/2024 0 Bank of Montreal Acushnet - Merchandise for Resale 019-1920-64000 1,365.77
4/23/2024 0 Bank of Montreal Amazon - Phase Converter 014-0000-66000 136.24
4/23/2024 0 Bank of Montreal Walmart - Hot Dogs 019-1920-64125 26.62
4/23/2024 0 Bank of Montreal Webber Rental - Returned Blades 019-1950-66000 -8.64
4/23/2024 0 Bank of Montreal Walmart - Document Frame 019-1920-61000 2.50
4/23/2024 0 Bank of Montreal AT&T - FirstNet - 03/24 Service 001-0510-54000 616.08
4/23/2024 0 Bank of Montreal Lowes - Quick Concrete 014-0000-66000 41.88
4/23/2024 0 Bank of Montreal Zoro - Warning Triangle 001-0605-65500 161.22
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #554 019-1920-55500 12.00
4/23/2024 0 Bank of Montreal Hy-Vee - Misc Food for Kitchen - Fire 24-01 021-0000-68000 85.95
4/23/2024 0 Bank of Montreal Tractor Supply - Glyphosate 020-0000-63500 389.94
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #557 019-1920-55500 6.00
4/23/2024 0 Bank of Montreal Airgas - Oxygen & Acetylene Bottles 001-0605-68500 499.28
4/23/2024 0 Bank of Montreal Menards - Zip Ties 019-1920-65500 38.97
4/23/2024 0 Bank of Montreal Amazon - Port Hub, Car Mount, Memory Card 001-0410-61700 257.74
4/23/2024 0 Bank of Montreal Acushnet - Merchandies for Resale 019-1920-64000 2,083.62
4/23/2024 0 Bank of Montreal Vistaprint - Business Cards 001-0605-51000 45.78
4/23/2024 0 Bank of Montreal Lowes - Fasteners 019-1950-65500 6.98
4/23/2024 0 Bank of Montreal Day Break - Fuel Truck #153 061-0000-62510 91.03
4/23/2024 0 Bank of Montreal Basett - Certificaiton - BSmithraley 019-1920-54500 25.00
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #541 019-1915-55500 12.00
4/23/2024 0 Bank of Montreal Walmart - Wall Clock 019-1920-66000 4.52
4/23/2024 0 Bank of Montreal Bassett - Certification - SHarris 019-1920-54500 23.94
4/23/2024 0 Bank of Montreal Lowes - Bolts, Nuts 019-1915-65500 153.71
4/23/2024 0 Bank of Montreal Titanium - I Pad - JWest 057-0000-61700 830.57
4/23/2024 0 Bank of Montreal Schulte Supply - Custom Marking Flags 061-0000-66000 538.00
4/23/2024 0 Bank of Montreal Amazon - Red Dot Sights, Misc Equipment for Rifles 001-0510-69000 1,254.28
4/23/2024 0 Bank of Montreal Hy-Vee - Misc Food for Inservice Training 019-1955-64000 77.34
4/23/2024 0 Bank of Montreal Hy-Vee - Misc Food for Kitchen - Fire 24-01 021-0000-68000 29.92
4/23/2024 0 Bank of Montreal Menards - Adhesive, Glue 001-0605-65000 17.17
4/23/2024 0 Bank of Montreal SCW - Scanner USB Cable 001-0207-61700 16.30
4/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #128 018-0000-55500 19.00
4/25/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 204.20
4/25/2024 0 Greenlords Pharms LLC Urban Agriculture Incentive - Greenlords Pharms 054-0000-83100 675.59
4/25/2024 0 IMRF 03/24 IMRF Contributions 001-0000-20311 517.68
4/25/2024 0 Jeffrey R Cervantez 02/24 - 03/24 AV Services 001-0160-59516 240.00
4/25/2024 0 Knox County Landfill 03/24 Service Acct #121 067-0000-59501 27,452.46
4/25/2024 99476 Knox County Recorders Office Recording - Lis Pendens - 99-10-478-014 001-0160-51300 63.00
4/25/2024 99476 Knox County Recorders Office Recording - Lis Pendens - 99-10-478-003 001-0160-51300 63.00
4/25/2024 99477 Knox County Recorders Office 2 Water/Sewer/Refuse Lien Filed 061-0000-51000 63.00
4/25/2024 99476 Knox County Recorders Office Recording - Lis Pendens - 99-10-478-002 001-0160-51300 63.00
4/25/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
4/25/2024 0 Robert Kelley Reimbursement - Workers Comp - Prescriptions - RKelley 078-0000-56535 46.83
4/25/2024 0 SpringbrookSoftware LLC 03/24 Paypad Transaction Fees 001-0115-51000 38.50
4/25/2024 0 SpringbrookSoftware LLC 03/24 Paypad Transaction Fees 001-0306-51000 6.75
4/25/2024 0 SpringbrookSoftware LLC 03/24 Paypad Transaction Fees 001-0410-51000 6.75
4/25/2024 0 SpringbrookSoftware LLC 03/24 Paypad Transaction Fees 067-0000-51000 87.13
4/25/2024 0 SpringbrookSoftware LLC 03/24 Paypad Transaction Fees 001-0205-51000 87.13
4/25/2024 0 SpringbrookSoftware LLC 03/24 Paypad Transaction Fees 061-0000-51000 174.24
Grand Total 793,219.92
COUNCIL LETTER
CITY OF GALESBURG
MAY 6, 2024
AGENDA ITEM: An ordinance amending Chapter 111 of the Galesburg Municipal Code,
specifically Peddler and Hawker Licenses, to add the requirement of a photo with the
application.
SUMMARY RECOMMENDATION: The City Manager and City Clerk recommend approval
of the ordinance.
BACKGROUND: The City ’s current ordinance requires that anyone wishing to be a
peddler or hawker (door-to-door sales) in the city must first obtain a license from the
City Clerk’s office. The City Clerk works with the Police Department to verify that all
provisions and requirements of the ordinance are met and then a license, in the form of
a badge, is issued to the applicant. This badge must be worn at all times and has
identifying information such as the peddler ’s name, company, expiration date, and the
City Clerk’s signature.
In an attempt to further protect our residents and to ensure that the person is easily
identified, we would like to request a picture with the application, which would be
scanned onto the badge. This requirement would be similar to the requirement for taxi
drivers in the city. This will also ensure that a badge will not be transferred to another
peddler without going through the application process.
BUDGET IMPACT: None.
SUPPORTING DOCUMENTS:
1. Ordinance
Prepared by: KRB Page 1 of 1
24-1005
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 111 OF THE GALESBURG CITY CODE REGARDING
PEDDLERS AND HAWKERS, LICENSES
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
FOLLOWS:
SECTION ONE:The foregoing recitals are hereby incorporated into Section 111.046, and
shall hereafter read as follows:
(B) Each application for a peddler or hawker license shall be accompanied by a recent
(one and one-half inch by two inches) photograph of the applicant.
SECTION TWO:All ordinances or parts of ordinances, in conflict with this ordinance are,
to the extent of such conflict, hereby repealed.
SECTION THREE:This ordinance shall be in full force and effect from and after its
passage, approval and publication as provided by law.
Approved this ______ day of __________________ 2024, by a roll call vote as follows:
Roll Call #: ____________
Ayes: ________________________________________________________________________
Nays: _______________________________________________________________________
Absent: ______________________________________________________________________
Abstain:______________________________________________________________________
_______________________________________
Peter D. Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
COUNCIL LETTER
CITY OF GALESBURG
MAY 6, 2024
AGENDA ITEM: An ordinance amending Chapter 30 of the Galesburg Municipal Code
regarding the election of a Deputy Mayor.
SUMMARY RECOMMENDATION: The City Manager and City Clerk recommend approval
of the ordinance.
BACKGROUND:The Illinois Municipal Code provides that the City Council shall elect one
of its members to act as Deputy Mayor in the temporary absence or disability if the
Mayor is unable to perform his or her duties. The Mayor’s voting powers do not
transfer, but the Council Member retains the right to vote. If the Mayor and the Deputy
Mayor are both absent, the Council shall elect another temporary chairman for the
duration of the absence.
This ordinance also amends that a Deputy Mayor shall be elected every two years,
beginning May 2024.
BUDGET IMPACT: None.
SUPPORTING DOCUMENTS:
1. Ordinance
Prepared by: KRB Page 1 of 1
24-1006
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 30 OF THE GALESBURG MUNICIPAL CODE
REGARDING PRESIDING OFFICER
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
FOLLOWS:
SECTION ONE:The foregoing recitals are hereby incorporated into Section 30.04, and
shall hereafter read as follows:
The Mayor shall preside at all Council meetings and, in the Mayor's absence, the
Deputy Mayor shall preside. The Deputy Mayor shall be elected by the Council at its second
regular meeting in May, beginning in 2024, and biannually thereafter. The Deputy Mayor shall
serve as the Temporary Chairman in the Mayor's absence and shall only have the powers of a
presiding officer and a right to vote only in the capacity as a council member or trustee on any
ordinance, resolution, or motion. If the Mayor and the Deputy Mayor are both absent, the
Council shall elect another Temporary Chairman for the duration of the absences.
Statutory reference: Temporary Chairman, see ILCS Ch. 65, Act 5, § 3.1-35-35
SECTION TWO:All ordinances or parts of ordinances, in conflict with this ordinance are,
to the extent of such conflict, hereby repealed.
SECTION THREE:This ordinance shall be in full force and effect from and after its
passage, approval and publication as provided by law.
Approved this ______ day of __________________ 2024, by a roll call vote as follows:
Roll Call #: ____________
Ayes: ________________________________________________________________________
Nays: _______________________________________________________________________
Absent: ______________________________________________________________________
Abstain:______________________________________________________________________
_______________________________________
Peter D. Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by GUG Page 1 of 2
COUNCIL LETTER
CITY OF GALESBURG
MAY 6, 2024
AGENDA ITEM: Ordinance authorizing the sale of Lot 2 of the Greenspace Subdivision, commonly
known as 905 Maple Ave, which is a portion of Parcel Identification Number 99-10-126-030.
SUMMARY RECOMMENDATION: An ordinance for the sale of Lot 2 of the Greenspace
Subdivision is provided for Council consideration.
BACKGROUND: The Sale of City Property can occur in one of two ways. One is through a bidding
process, which the city did twice in 2023 through a public process. The first open bid resulted in
one bid being received that was rejected. The second bid process resulted in one conditional bid
that was withdrawn after a period of due diligence by the bidder.
The second option is through an alternative process by which any real property, that is acquired
or held by the city for any purpose whatsoever, may be conveyed to any person, entity,
corporation, organization or agency, upon the City Council’s determination that such real
property is no longer necessary, appropriate or profitable. The contract for sale of any property
disposed of under this division shall be presented by ordinance to the City Council and shall
require approval by a vote of two-thirds of the corporate authorities then holding office.
The City has received an offer to purchase from the Benedict Family Foundation for Addictions
for $100,000 “As-Is” for Lot 2 of the Greenspace Subdivision. The City would retain Lot 1, which
includes the east-west drive and all the property north of the sidewalk located on the north side
of the building as shown on Exhibit B of the ordinance. Lot 2 is south of the east-west drive and
includes the building, pavement on the east and west sides of the building and grass area south
of the building.
According to the written offer, the developer is proposing to renovate a portion of the building
and lease it to Hope Head Start by August 12, 2024. The balance of the building will be made
available to other non-profit organizations.
The property is currently zoned Institutional. The purpose of the I District is to accommodate
existing and future public buildings and recreational uses, and other uses having purposes and
impacts similar to public buildings. By creation of this special district, it is the intent of the
Galesburg Municipal Code to avoid the problems inherent in treating the buildings as permitted
or special uses in zoning districts characterized by uses and structures bearing no similarity to
public and institutional uses and buildings. Attached is an aerial showing the zoning district of the
property and surrounding properties. Also attached is the Ordinance listing Permissive,
Conditional and Special Uses in the Institutional Zoning District.
24-1007
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by GUG Page 2 of 2
At any point in the future, if there were to be a proposed use that was outside of what is allowed
in the Institutional Zoning District, it would require a zoning amendment. This is a public process
that would require a review by the Planning and Zoning Commission at a public meeting. The P&Z
Commission would make a recommendation that would then require an ordinance to go to City
Council for consideration.
BUDGET IMPACT: Sale of the property would eliminate the need for City maintenance of the
property (i.e. weed mowing) and utility costs, and at the same time place the property back into
use.
SUPPORTING DOCUMENTS:
1.Offer
2.Aerial showing zoning districts
3.Institutional Zoning District Ordinance
4.Ordinance and Exhibits
5.Real Estate Contract
cc: File Copy
The Benedict Family
FOUNDATION for ADDICTIONS
Chairman: Rob Benedict
1144 Monmouth Blvd. • Galesburg, IL 61401 • PH: (309) 335-6128
April 26, 2024
City of Galesburg
55 W. Tompkins St
Galesburg, IL 61401
RE: 905 Maple Ave, Galesburg IL 61401
“Old Churchill School”
Thank you for allowing me to do an evaluation of the building. The obvious concerns are the
inefficient original heating system, asbestos that appears to be in good condition, and the
electrical upgrade. The roof is not in the best shape along with a good amount of needed tuck
pointing. I am making an offer to accommodate the Head Start program. They have an immediate
need to have a new home by August 12, 2024. I will need to install a new heating and cooling
system for the Head Start space. The balance of the building will be available to help with space
needs for other non for profit 501-3(C) organizations. I will take care of cleaning and disposing of
materials left by school district 205.
OFFER ……………………………………………. $100,000.00 AS-IS
Note: I have to complete ALL upgrades to the building for the Head Start program by August 12
2024, including a new HVAC system.
Sincerely,
Rob Benedict, Chairman
Community Development Department
Community Development Department
905 Maple Ave
City owned property
Fee:
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905 Maple Ave Zoning
Districts 0
Agriculture (AG) d
Neighborhood Commercial (B-1) Commercial (
13-2) Q
Central Business (B-3) d
Comprehensive Planned Development (CPD) O
Estate Residential (ER) p
Institutional (I) Q
Light Indiustrial (M-1) Q
Heavy Industrial (M-2) C7
office (0) I1
Single Ramily (R-1A) I1
Single Family (R-16) O
Single Family (R-1Q 0
Two Family (R-2) 0
Multi -Family (R-3A) 0
Multi -Family (R-313) Th
e in ormation I ncl uded in th is map is intended to be advisory only and is NOT designed or intended to be used as July 14, 2023 a
substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
§ 152.073 I - INSTITUTIONAL DISTRICT.
(A)Purpose. The I District accommodates existing and future public buildings and recreational
uses, and other uses having purposes and impacts similar to public buildings. By creation of this
special district, it is the intent of this code to avoid the problems inherent in treating the buildings as
permitted or special uses in zoning districts characterized by uses and structures bearing no similarity
to public and institutional uses and buildings.
(B)Permissive uses. The following are permissive uses:
(1)Ambulance service;
(2)Assembly/banquet/meeting hall;
(3)Child care center, pre-kindergarten, kindergarten, play, special and other schools;
(4)Civic theater;
(5)Clinic;
(6)Clubs and lodges (private);
(7)Community facilities;
(8)Educational and philanthropic institution;
(9)Farming, urban (indoor);
(10)Golf course;
(11)Golf driving range;
(12)Hospital/trauma center;
(13)Library;
(14)Parking lot;
(15)Parks and playground;
(16)Post office;
(17)Private or commercially operated lake;
(18)Public building;
(19)Religious institution/church;
(20)Skating rink (outdoor);
(21)Small business incubator facilities operated on a college campus by a not-for-profit
corporation on sites containing not less than five acres;
(22)Swimming pool;
(23)Tennis court; and
(24)Transit station.
(C)Conditional uses. The following uses are permitted by right, subject to the additional conditions
listed herein, and provided the conditional uses shall comply with the height, area and parking
regulations for similar uses. All proposed conditional uses shall be reviewed by the Director of
Community Development or his or her designee to ensure compliance with the development
standards listed herein.
(1)Multi-family dwellings, dormitories, fraternities and sororities owned and/or associated with
Carl Sandburg or Knox College;
(2)Pharmacy, financial institution, gift shop or restaurant as an accessory use to a hospital or
clinic. These facilities shall have no separate entrance or exterior signs; and
(3)Community gardens – see § 152.118 for conditions.
(D)Special uses. The following uses require a special use permit:
(1)Accessory building in accordance with the provisions outlined in § 152.111(K);
(2)Airport/heliport;
(3)Archery range (indoor);
(4)Archery range (outdoor);
(5)Bait shop;
(6)Boat launching ramp/marina;
(7)Campground/recreational vehicle park;
(8)Cemetery on sites not less than 20 acres, and enlargement of existing cemeteries;
(9)Commercial recreation uses;
(10)Funeral home or mortuary;
(11)Skating rink (indoor); and
(12)Trade or business school.
(E)Height limits. No building or structure shall be erected or structurally altered to exceed 72 feet,
provided that where the lot is adjacent to a lot line in an R District, the building shall be set back from
the required yard one foot for each seven feet of building height. Height limits may be exceeded in
accordance with the provisions outlined in § 152.030.
(F)Minimum yards. Every building hereafter erected or enlarged shall provide and maintain:
(1)Front yard not less than 20 feet;
(2)Side yards not less than ten feet;
(3)Rear yard not less than 20 feet; and
(4)Minimum yards may be exceeded in accordance with the provisions outlined in § 152.031.
(G)Minimum lot areas and widths.
(1)Lot areas no less than 7,500 square feet.
(2)Lot width no less than 50 feet.
(Ord. 10-3277, § 1-5.9, passed 1-4-2010; Ord. 13-3421, passed 10-21-2013; Ord. 15-3506, passed
11-16-2015; Ord. 17-3538, passed 2-6-2017; Ord. 19-3588, passed 7-15-2019; Ord. 20-3609, passed
4-6-2020; Ord. 21-3650, passed 10-18-2021)
ORDINANCE NO. _________________
WHEREAS, the City of Galesburg (“City”) is a home rule municipality in accordance with
the 1970 Constitution of the State of Illinois; and
WHEREAS, Article VII, Section 6 (a) of the Illinois Constitution grants a home rule authority
to exercise any power and perform any function pertaining to its government and affairs; and
WHEREAS, the City owns the real estate described in “Exhibit A” and as shown in the
aerial labeled “Exhibit B” which are attached hereto and incorporated by reference; and
WHEREAS, the corporate authorities find that a portion of the property is surplus
property and has determined that it is not necessary, appropriate or in the best interests of the
City that it retain said real estate, and that the real estate is not required for the use of the City,
or profitable to the City; and
WHEREAS, Benedict Family Foundation for Addictions has presented a proposal to
purchase approximately the south 6.62 acres of the property, pursuant to the terms of the
Agreement which is attached hereto, incorporated by reference, and marked “Exhibit C”; and
WHEREAS, the City Council finds that it is appropriate and in the best interests of the City
of Galesburg to exercise its authority as a home rule unit pursuant to Article VII, Section 6 of the
1970 Illinois Constitution to accept said proposal to purchase real estate by the passage of this
ordinance.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS, A MUNICIPAL CORPORATION, AS FOLLOWS:
SECTION ONE: The statements in the preamble are true in substance and in fact and are
incorporated herein as findings by the City Council.
SECTION TWO: The Mayor and City Clerk are hereby authorized and directed to execute
and attest, respectively, any documents necessary to sell the above referenced property to
Benedict Family Foundation for Addictions, for the price of $100,000.
SECTION THREE: All ordinances or parts of ordinances, in conflict with this ordinance
are, to the extent of said conflict, hereby repealed.
SECTION FOUR: This ordinance shall be in full force and effect from and after its passage
and approval as provided by law.
Approved this day of , 2024, by a roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
Nays: ________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: ______________________________________________________________________
ATTEST: ______________________________
Peter Schwartzman, Mayor
____________________________
Kelli R. Bennewitz, City Clerk
Exhibit A
LEGAL DESCRIPTION
LOT 2 OF THE GREENSPACE SUBDIVISION, ALL IN THE NORTHWEST QUARTER OF SECTION 10,
TOWNSHIP 11 NORTH, RANGE 1 EAST OF THE FOURTH PRINCIPAL MERIDIAN, IN THE CITY OF
GALESBURG, KNOX COUNTY, ILLINOIS.
MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 2 IN GREENSPACE SUBDIVISION; THENCE
NORTH 01°04'30" EAST, A DISTANCE OF 530.54 FEET ALONG THE EAST RIGHT-OF-WAY LINE OF
MAPLE AVENUE; THENCE SOUTH 88°55'30" EAST, A DISTANCE OF 110.00; THENCE NORTH
84°19'38" EAST, A DISTANCE OF 50.00 FEET; THENCE SOUTH 88°55'30" EAST, A DISTANCE OF
314.00 FEET; THENCE NORTH 80°03'08" EAST, A DISTANCE OF 71.21 FEET THENCE SOUTH
01°03'47" WEST, A DISTANCE OF 540.04 FEET TO THE SOUTHEAST CORNER OF LOT 2 OF THE
GREENSPACE SUBDIVISION; THENCE NORTH 89°58'41" WEST, A DISTANCE OF 543.75 ALONG THE
SOUTH LINE OF LOT 2 OF THE GREENSPACE SUBDIVISION TO THE POINT OF BEGINNING, SAID
TRACT CONTAINS 6.62 ACRES MORE OR LESS, AND BEING SUBJECT TO EASEMENTS,
AGREEMENTS OR RESTRICTIONS OF RECORD.
(Part) Parcel Identification Number: 99-10-126-030
Commonly known as: 905 Maple Ave, Galesburg, IL 61401
Exhibit B
AGREEMENT FOR SALE OF REAL ESTATE
(THIS IS A BINDING REAL ESTATE CONTRACT)
Seller: Purchaser:
The City of Galesburg Benedict Family Foundation for Addictions
55 West Tompkins Street c/o Rob Benedict, President
Galesburg, IL 61401 875 E Meyers Street
Knoxville, IL 61448
1. THIS AGREEMENT is dated this ______ day of May, 2024.
Purchaser agrees to purchase from the Seller and the Seller agrees to sell to Purchaser the real
property and southern portion of the real estate commonly known as 905 Maple Avenue,
Galesburg, IL and legally described as follows:
LOT 2 OF THE GREENSPACE SUBDIVISION, ALL IN THE NORTHWEST QUARTER OF SECTION 10,
TOWNSHIP 11 NORTH, RANGE 1 EAST OF THE FOURTH PRINCIPAL MERIDIAN, IN THE CITY OF
GALESBURG, KNOX COUNTY, ILLINOIS.
MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 2 IN GREENSPACE SUBDIVISION; THENCE
NORTH 01°04'30" EAST, A DISTANCE OF 530.54 FEET ALONG THE EAST RIGHT-OF-WAY LINE OF
MAPLE AVENUE; THENCE SOUTH 88°55'30" EAST, A DISTANCE OF 110.00; THENCE NORTH
84°19'38" EAST, A DISTANCE OF 50.00 FEET; THENCE SOUTH 88°55'30" EAST, A DISTANCE OF
314.00 FEET; THENCE NORTH 80°03'08" EAST, A DISTANCE OF 71.21 FEET THENCE SOUTH
01°03'47" WEST, A DISTANCE OF 540.04 FEET TO THE SOUTHEAST CORNER OF LOT 2 OF THE
GREENSPACE SUBDIVISION; THENCE NORTH 89°58'41" WEST, A DISTANCE OF 543.75 ALONG
THE SOUTH LINE OF LOT 2 OF THE GREENSPACE SUBDIVISION TO THE POINT OF BEGINNING,
SAID TRACT CONTAINS 6.62 ACRES MORE OR LESS, AND BEING SUBJECT TO EASEMENTS,
AGREEMENTS OR RESTRICTIONS OF RECORD.
(Part) Parcel Identification Number: 99-10-126-030
Commonly known as: 905 Maple Ave, Galesburg, IL 61401
for the sum of One Hundred Thousand ($100,000) dollars to be paid as follows:
$ 100,000.00 BALANCE to be paid at time of final settlement and delivery of deed. The
balance of the purchase price, adjusted by prorations and credits allowed the parties by this
Contract, shall be paid to Sellers at closing in cash by cashier’s check, by check issued by a
lending institution or other form of payment acceptable to Sellers.
The Seller and Buyer agree that the Buyer is purchasing only the real property attached to the
land, and the southern portion of the real estate. The City shall retain Lot 1 of the Greenspace
Subdivision, which is the open space north of the property.
2. DISTRICT 205. The parties acknowledge the City of Galesburg has previously provided the
Galesburg Community Unit School District No 205 the Right of First Refusal and at a November
2023 Board meeting they opted not to exercise that right.
3. POSSESSION AND CLOSING shall be on or before __________________.
4. SURVEY AND SUBDIVISION OF PROPERTY. The parties acknowledge that Seller has
subdivided the property, said subdivision known as Greenspace Subdivision was recorded in the
Office of the Knox County Recorder of Deeds on November 9, 2023 as document 1089668. The
parties agree the seller shall retain Lot 1 of the Greenspace Subdivision.
5. TITLE EVIDENCE. If Buyer so chooses, they may within a reasonable time, deliver a
Commitment for Title Insurance issued by a title insurance company regularly doing business in
the County where the subject property is located, committing the company to issue an Owner’s
Policy in the usual form insuring merchantable title to the property in the Buyer’s names for the
amount of the purchase price. Buyer shall be responsible for payment of the owner’s premium
and Buyer’s search charges, and any closing protection letter charges applicable to Seller.
Permissible exceptions to title shall include only the lien of general taxes and special
assessments; zoning laws and building ordinances; easements; apparent or of record;
covenants and restrictions of record which do not restrict reasonable use of the Property;
existing mortgage created by Seller to be paid by Seller at closing.
If title evidence discloses exceptions other than those permitted above, Purchaser or
Purchaser’s attorney shall give written notice of such exceptions to Seller within a reasonable
time. Seller shall have a reasonable time to have such title exceptions removed, or any such
exception, which may be removed by the payment of money may be cured by deduction from
the purchase price at the time of closing. If Seller is unable to cure such exception, Purchaser
shall be entitled to a refund of the earnest money, if any is paid. Furnishing a Title Insurance
Commitment insuring over an exception shall constitute a cure of such exception.
6. CONVEYANCE OF TITLE AND DOCUMENTS OF SALE. The parties agree to execute any
transfer declarations or other documents required by the state, county or municipality in which
the subject property is located, as well as any documents required by the title insurance
company in order to issue title insurance.
Seller’s attorney shall prepare, and Sellers shall execute a recordable Deed sufficient to convey
the real estate to Buyers or their nominee, in fee simple absolute, subject only to exceptions
permitted herein. The deed shall be delivered to Buyers at the closing of this transaction upon
Buyer’s compliance with the terms of this contract.
7. PRORATIONS AND ADJUSTMENTS. The following items shall be prorated at closing as of the
date of delivery of possession:
A. Prorations: Real estate taxes, based upon most recent tax information available,
and other income and operating expenses, if any, shall be prorated as of the date of
possession. Seller shall be responsible for the 2023 taxes as well as the proration of
2024 taxes.
8. ASSESSMENTS. Seller shall pay all special assessments, which are a lien on the subject
property as of the date of closing. Seller acknowledges that, prior to the execution of this
Agreement, Seller has no knowledge of or no notice has been received from any municipal
authority concerning improvements which could result in a special assessment on the subject
property.
9. CONDITION OF SUBJECT PROPERTY. The parties agree that the purchase price reflects the
condition of the subject property and Purchaser acknowledges that the real estate has been
inspected, and Purchaser is acquainted with the condition there and accepts the same in “AS-
IS” condition.
10. EXPENSES OF TRANSFER.
A. Seller shall pay:
(1) Seller’s attorney’s fees.
(2) Revenue Stamps
(3) Recording of any Releases
B. Purchaser shall pay:
(1) Recording fee for Deed and Mortgage (if any);
(2) Cost of Owner’s Title Policy (if Buyer elects to purchase Title Insurance)
11. NOTICES. All notices required hereunder shall be in writing and shall be served upon the
parties at the addresses designated by personal service, certified mail (return receipt
requested), or Federal Express or other overnight mail.
Seller: Purchaser:
The City of Galesburg Benedict Family Foundation for Addictions
55 W Tompkins Street c/o Rob Benedict, President
Galesburg, IL 61401 875 E Meyers Street
Knoxville, IL 61448
12. CLOSING. At closing, the parties shall deliver, upon payment in full of the purchase price
stated herein, the following;
A. At closing, Seller shall deliver to Buyer, a recordable Deed sufficient to convey the
real estate to Buyers or their nominee, in fee simple absolute, subject only to
exceptions permitted herein.
13. DEFAULT AND CASUALTY.
A. If Buyer defaults, Sellers may serve written notice of default upon Buyers, and if such
default is not corrected within ten (10) days thereafter, Buyers are deemed in
default and Sellers may take one of the following actions: re-sell the premises to
another party; maintain a claim for monetary damages for breach of contract;
maintain a specific performance action against Buyers; and maintain any other or
different remedy allowed by law.
B. If Seller defaults, Buyer may serve written notice to the Sellers, and if such default is
not corrected within ten (10) days thereafter, Sellers are deemed in default and
Buyers may take one of the following actions: maintain a claim for monetary
damages for breach of contract; maintain a specific performance action against
Sellers; and maintain any other or different remedy allowed by law.
14. LEASE CONDITION. Seller stipulates that no part of the parcel being sold is subject to any
existing or future leases. If the land is subject to any lease, seller will ensure that the tenant
signs a tenant release for the property being sold.
15. GENERAL CONDITIONS. This Agreement shall be binding upon the parties and their
successors and assigns. Time is of the essence of this Agreement. This Agreement shall be
governed by and enforced in accordance with the laws of the state in which the subject
property is located. This Agreement contains the entire agreement of the parties and no
representations, warranties, or agreements have been made by either party except as set forth
herein. No modification, waiver, or amendment of the Agreement shall be effective unless
made in writing and signed by the parties. All representations, warranties and covenants made
by the parties shall survive closing. Paragraph headings are for the convenience of reference
and shall not limit or affect the meaning of the Agreement.
This Agreement has been read and executed on the dates beside our signatures.
Executed by Seller: Executed by Purchaser:
___________________________________ ___________________________________
Seller Date Purchaser Date
___________________________________ ___________________________________
Seller Date Purchaser Date
COUNCIL LETTER
CITY OF GALESBURG
MAY 6, 2024
AGENDA ITEM:Resolution naming the ball field at HT Custer Park in honor of former Coach
James R. “Jimmy” Isaacson.
SUMMARY RECOMMENDATION: The Parks and Recreation Department Director, City Manager,
and City Clerk, recommend approval of the resolution.
BACKGROUND:Coach Isaacson coached baseball for 48 years, all in Galesburg,for the
Galesburg Post 285 Legion program, Carl Sandburg College, the Galesburg Pioneers, and Knox
College. He was an inspiration and mentor to his players, both on and off the field, and taught
the fundamentals and teamwork of baseball. The community lost Coach Isaacson in December
2018.
For many of the reasons listed and more, the City would like to name the ball field at HT Custer
Park in honor of Coach James R. “Jimmy” Isaacson.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1. Resolution
___________________________________________________________________________________________________________________________________________________________________________________________Prepared by: KRB Page 1 of 1
24-2011
RESOLUTION NO.
WHEREAS, the City of Galesburg wishes to honor long time resident and baseball coach
James R. “Jimmy” Isaacson; and
WHEREAS, Jimmy was born in Omaha, Nebraska, and graduated from Galesburg High
School in 1958; and
WHEREAS, he began his coaching career with Post 285 in 1964, making nine state
tournament appearances and winning a state title in 1971. Coach Jimmy was named the Great
Lakes Region Coach of the Year in 1971 and District Coach of the Year in 1974. He continued to
coach for Post 285 for 26 years; and
WHEREAS, during this time, Jimmy also coached for Carl Sandburg College for 15 years
starting in 1969, and the Galesburg Pioneers, in the Central Illinois Collegiate League, from 1972
through 1975, winning the league championship in 1974; and
WHEREAS, Coach Jimmy was hired to coach the Knox College baseball program in 1988
and was named Midwest Conference Coach of the Year twice and led the Knox baseball team to
five conference tournament appearances. He was also an assistant coach to his son, Head
Coach Jami Isaacson, when the 2008 team won the Midwest Conference Championship; and
WHEREAS, all total, Coach Jimmy coached baseball in Galesburg for 48 years; and
WHEREAS, he was also active in many community organizations and efforts that
benefited the city, its citizens, and youth over the years; and
WHEREAS, Coach James R. “Jimmy” Isaacson passed away in December 2018, and the
City would like to honor him for his long-standing coaching career, and his promotion and
encouragement of baseball in the Galesburg community.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
KNOX COUNTY, AS FOLLOWS:
SECTION 1: The baseball field at H.T. Custer Park shall be named and officially referred
to as the “Coach Jimmy Isaacson Field.”
SECTION 2: This resolution shall be in full force and effect from and after its passage and
approval.
Approved this ______ day of __________________ 2024, by a roll call vote as follows:
Roll Call #: ____________
Ayes: ________________________________________________________________________
Nays: _______________________________________________________________________
Absent: ______________________________________________________________________
Abstain:______________________________________________________________________
_______________________________________
Peter D. Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
_____________________________________________________________________________
Prepared by: TDM Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
MAY 6, 2024
AGENDA ITEM: Bid recommendation, purchase 2024 Ford F150 pickup truck to be utilized
by the Fleet Services Division.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Fleet
Superintendent, and Purchasing Agent recommend that the City Council approve the bid
submitted by Victory Lane Ford, Litchfield, IL, for the purchase of a 2024 Ford F150 pickup
truck for a total cost of $44,073.00.
BACKGROUND: Fleet Services currently utilizes a 2009 Ford F250 for various tasks as part
of the daily operations and the vehicle is scheduled for replacement this year.
Considering the division’s current operations, a 4x4 half ton pickup with a class IV trailer
hitch was requested rather than a three-quarter ton pickup. The current unit is still
mechanically sound and will not be traded or sold on Purple Wave Online Auction. The
intent is to transfer the unit to the Street Division to be used primarily as a safety truck
following the paint machine while traffic lines are being painted throughout the summer
months.
In addition to being advertised in the local paper, bid documents were made available on
the city website and provided to dealers known to carry these types of vehicles. There
were two bids submitted as a result of this request.
The bid submitted by Wight Chevrolet did not indicate a delivery date as ordering is closed
through the Chevrolet fleet center for the 2024 model year but offered to attempt to
place an order through the retail side. This may be difficult to fulfill as dealers are
approaching the 2024 model year end ordering which may lead to potential cancellations
of last-minute orders. Additionally, their bid indicated the specifications and pricing were
not yet available for the 2025 model year to be able to offer the next model year as an
option.
The low and best bid was submitted by Victory Lane Ford, Litchfield, IL in the amount of
$44,073.00 indicating a delivery date of June 2024. The Fleet Superintendent spoke with
the Victory Lane Ford representative to ensure that in fact all areas of the city’s request
were met. City staff recommend approval of this purchase.
BUDGET IMPACT: There are sufficient funds available in the Vehicle Replacement Fund
(58) for this purchase.
SUPPORTING DOCUMENTS:
1.Bid tabulation – Half Ton Pickup Truck for the Garage Division
24-3018
CITY OF GALESBURG
Finance Department
Bid Tabulation -Half ton Pickup Truck - Garage
4/24/2024
Attended by: T.Miller/ M.Miller
Company Victory Lane Ford Wight Chevrolet
City State Litchfield, IL Williamsfield, IL
Cost of New Unit #600:44,073.00$ 44,603.00$
Net Cost to City:44,073.00$ 44,603.00$
Make & Model of Units Offered:2024 Ford F150 - FIL 2024 Chevrolet Silverado 1500
Delivery Date: June 2024
Depends on the ability to order the 2024
model year
Warrenty Information:
3 yr/36,000 mi Bumper to Bumper
5 yr/60,000 mi Powertrain
5 yr/60,000 mi Roadside Assistance
3 yr/36,000 mi Bumper to Bumper
5 yr/100,000 mi Powertrain
**Low and Best Bid**
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
MAY 6, 2024
AGENDA ITEM: Joint Agreement with the Illinois Department of Transportation (IDOT) for a
project to upgrade traffic signal equipment.
SUMMARY RECOMMENDATION: The City Manager, Public Works Director and City Engineer
recommend approval of the Joint Agreement for a project to upgrade traffic signal equipment.
BACKGROUND: The Illinois Department of Transportation (IDOT) intends to go out to bid for a
project that will upgrade existing traffic signal equipment at four intersections in Galesburg. The
locations include IL 41 (Main St.) and Linwood Rd., US 150 (Main St.) and Grand Ave., US 150
(Main St.) and US 150 (Henderson St.), and US 150 (Henderson St.) and Losey St. The work
includes replacement of traffic signal controller cabinets. IDOT will prepare the plans and
specifications, bid out the project, and administer the construction contract.
The City’s proposed participation in the project is ten percent of the engineering and construction
costs. The City’s total share is estimated to be $6,440.00. A separate funding resolution will be
presented to the Council appropriating funds for the City’s portion of the improvements. Staff
recommends approval of the Joint Agreement with IDOT for these traffic signal improvements.
IDOT is scheduled to open bids for the project on June 14, 2024.
BUDGET IMPACT: There are sufficient funds for this work in the 2024 Budget from the Motor
Fuel Tax fund (11).
SUPPORTING DOCUMENTS:
1.Joint Agreement
24-4028
- 1 -
Various Routes
Section: D4 ITS 2024
Location: Traffic Signal Equipment at
various locations within D4
Various Counties
Job No. C-94-055-24
Agreement No. JN-424-003
Contract No. 68J11
Catalog No. 036501-00D
AGREEMENT
This Agreement, entered into this ___________ day of A.D., 2024, by
and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF
TRANSPORTATION, hereinafter called the STATE, and the CITY OF GALESBURG, of the State
of Illinois, hereinafter called the CITY.
WITNESSETH:
WHEREAS, the CITY, in order to facilitate the free flow of traffic and ensure safety to the motoring
public, is desirous of modernizing traffic signals at the IL 41 (Main) & Linwood, US 150 (Main) &
Grand, US 150 (Main & US 150 (Henderson), and US 150 (Henderson) & Losey intersections by
installing new traffic signal controller cabinets, video vehicle detection systems and by performing
all other work necessary to complete the improvements in accordance with the approved plans
and specifications; and
WHEREAS, the CITY is desirous of said improvement in that same will be of immediate benefit to
the motoring and pedestrian public and permanent in nature:
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
- 2 -
1. The STATE agrees to make the surveys, prepare plans and specifications, receive
bids and award the contract, furnish engineering inspection during construction,
and cause the improvement to be built in accordance with plans, specifications,
and contract.
2. The STATE agrees to pay all construction and engineering costs subject to
reimbursement by the CITY as hereinafter stipulated.
3. It is mutually agreed by and between the parties hereto that the estimated cost
proration for this improvement is as follows:
TYPE OF WORK STATE COST
(%)
CITY COST
(%)
TOTAL
COST
Controller Cabinet Type IV
IL 41 (Main) & Linwood, US 150 (Main) &
Grand, US 150 (Main) & US 150
(Henderson), US 150 (Henderson) & Losey
$50,400 90% $5,600 10% $56,000
Prelim. Eng. 5% $2,520 90% $280 10% $2,800
Const. Eng. 10% $5,040 90% $560 10% $5,600
TOTALS $57,960 $6,440 $64,400
Participation and reimbursement shall be predicated by the percentages shown above for the
specified work. Costs shall be determined by multiplying the final quantities times contract unit
prices plus 15% for construction and preliminary engineering. Participation toward the traffic
signals items shown above shall not exceed 125% of their estimated construction and
engineering cost.
- 3 -
4. The CITY has passed a resolution appropriating sufficient funds to pay its share of the
cost of this improvement, a copy of which is attached hereto as “Exhibit A” and made a
part of hereof.
5. The CITY further agrees that upon award of the contract for this improvement, the CITY
will pay to the DEPARTMENT OF TRANSPORTATION of the STATE OF ILLINOIS in a
lump sum from any funds allotted to the CITY, an amount equal to 80% of its obligation
incurred under this AGREEMENT, and will pay to the said DEPARTMENT the remainder
of the obligation (including any non-participating costs of FA Projects) in a lump sum,
upon completion of the project based upon final costs.
6. The CITY shall exercise its franchise right to cause private utilities to be relocated, if
required, at no expense to the STATE
7. The CITY agrees to cause its utilities installed on right-of-way after said right-of-way was
acquired by the STATE or installed within the limits of a roadway after the said roadway’s
jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at
no expense to the STATE.
8. Upon acceptance by the STATE of the traffic signal work included herein the
responsibility for maintenance and energy shall continue to be in accordance with the
existing Master Agreement executed on July 1, 2021 or in accordance with any such
Master Agreement that may be executed in the future.
9. Obligations of the State and City will cease immediately without penalty or further payment being
required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to
appropriate or otherwise make available funds for this contract.
10. This AGREEMENT and the covenants contained herein shall be null and void in the
event the contract covering the construction work contemplated herein is not awarded
within three years subsequent to execution of the AGREEMENT.
- 4 -
11. The CITY certifies that its correct Federal Taxpayer Identification Number is 37-6001160
and the CITY is doing business as a municipality whose mailing address is 55 West
Tompkins, Galesburg, Illinois 61401.
- 5 -
Various Routes
Section: D4 ITS 2024
Location: Traffic Signal Equipment at
various locations within D4
Various Counties
Job No. C-94-055-24
Agreement No. JN-424-003
Contract No. 68J11
Catalog No. 036501-00D
This AGREEMENT shall be binding upon and to the benefit of the parties hereto, their successors
and assigns.
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION CITY OF GALESBURG
By:
Peter Schwartzman, Mayor of Galesburg
By: Kensil A. Garnett, P.E.
Region Three Engineer
Date: Date:
Attest:
Kelli R. Bennewitz, City Clerk
LG:pjl\O:\PD\MGR1\WINWORD\Progdev\Agreements\Joint\JN424003_CityOfGalesburg.docx
Various Routes
Section: D4 ITS 2024
Location: Traffic Signal Equipment at
various locations within D4
Various Counties
Job No. C-94-055-24
Agreement No. JN-424-003
Contract No. 68J11
Catalog No. 036501-00D
ATTACHMENT 1
TIN CERTIFICATION
The CITY certifies that:
1.The number shown on this form is the CITY’s correct taxpayer identification number (or
the CITY) is waiting for a number to be issued to them), and
2.The CITY is not subject to backup withholding because: (a) the CITY is exempt from
backup withholding, or (b) the CITY has not been notified by the Internal Revenue Service
(IRS) that the CITY is subject to backup withholding as a result of a failure to report all
interest or dividends, or (c) the IRS has notified me that the CITY no longer subject to
back-up withholding, and
3.The CITY’s person with signatory authority for this AGREEMENT is a U. S. person
(including a U.S. resident alien).
Taxpayer Identification Number: 37-6001160
Legal Status
___ Individual _X_ Government
___ Sole Proprietor ___ Nonresident Alien
___ Partnership/Legal Corporation ___ Estate or Trust
___ Tax-exempt ___ Pharmacy (Non Corp.)
___ Corporation providing or billing
medical and/or health care services
___ Pharmacy/Funeral home /Cemetery
___ Corporation NOT providing or
billing medical and/or health care
services
___ Limited Liability Company (select
applicable tax classification)
___ Other ________________ □ D= Disregarded entity
□ C= Corporation
□ P= Partnership
LG:pjl\O:\PD\MGR1\WINWORD\Progdev\Agreements\Joint\JN424003_CityOfGalesburg.docx
Various Routes
Section: D4 ITS 2024
Location: Traffic Signal Equipment at various
locations within D4
Various Counties
Job No. C-94-055-24
Agreement No. JN-424-003
Contract No. 68J11
Catalog No. 036501-00D
- 7 -
I approve the portions of the final plans for the above-captioned project that pertain to
the maintenance obligations of the City of Galesburg.
____________________________________
Peter Schwartzman, Mayor of Galesburg
____________________________________
Date
O:\PD\MGR1\WINWORD\Progdev\Agreements\Joint\JN424003_CityOfGalesburg.docx
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: BC Page 1 of 1
COUNCIL LETTER
CITY OF GALEBURG
MAY 06, 2024
AGENDA ITEM: Budget Adjustment #1 – Budget Year December 31, 2024.
SUMMARY RECOMMENDATION: The City Manager and Interim Director of Finance and
Information Systems recommend approval of the December 31, 2024 Budget Adjustment #1 as
presented.
BACKGROUND: The City uses the Municipal Budget System for budget purposes. Budget
adjustments are an accounting function used to ensure expenditures are posted according to
Generally Accepted Accounting Principles.
The listed budget adjustments would be made to the expense accounts for purchase orders
committed to vendors prior to December 31, 2023 and considered outstanding as of January 1,
2024. On the attached detail sheet “PYPO” refers to Prior Year Purchase Order. Funding for
these adjustments is provided from budgeted but unexpended fund balance which will also
carry over from the prior year. Changes represented in the attached report include prior year
purchase orders, as well as transfers between accounts for 2024 budgeted funds, and include
adjustments for equipment, construction projects, demolitions, building repair, and personnel
changes.
BUDGET IMPACT: The majority of transactions are accounting reclassifications due to projects
started in FY 2023 that will be carried over to fiscal year ending December 31, 2024.
SUPPORTING DOCUMENTATION:
1.December 31, 2024 Budget Adjustment #1
24-4029
General Ledger
Budget Adjustment Proof List
User:bchockle
Printed:04/25/2024 - 8:59AM
Fiscal Year: 2024
Batch:00001.04.2024 - 2024 BA #1
Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period
FUND 001 - General
DEPT 0105 - City Council
EXPENSE
Annual Budget
001-0105-61800-00 13,800.00 0.00 PYPO-Chairs for Erickson &
admin conference rooms
Minor Furniture 0.00Annual
0.00 13,800.00Period Total: 0.00
Expense Total: 0.00 0.00 13,800.00
0.00 13,800.00
0.00 0.00
Expense Total:
Revenue Total:
13,800.00 0.00DEPT 0105 - City Council Net Amount:
0.00
0.00
13,800.00
DEPT 0110 - City Manager
EXPENSE
Annual Budget
001-0110-41000-00 339,635.00 250,580.00 Transfer housing coordinator
wages from division 306
Regular Employees 0.00Annual
001-0110-42000-00 0.00 25,000.00 Transfer part time admin wages
to division 306
Temporary Employees 0.00Annual
001-0110-47500-00 1,225.00 790.00 Transfer housing coordinator
term life from division 306
Term Life Insurance 0.00Annual
001-0110-47700-00 45,960.00 36,670.00 Transfer housing coordinator
health costs from division 306
Health Insurance Premium 0.00Annual
001-0110-47760-00 3,655.00 2,430.00 Transfer housing coordinator
RHS contributions from division
306
Retirement Health Savings 0.00Annual
001-0110-47770-00 2,350.00 1,600.00 Transfer housing coordinator
health savings from division 306
Health Savings Account 0.00Annual
001-0110-48000-00 33,000.00 26,150.00 Transfer housing coordinator
IMRF from division 306
Pension Contributions 0.00Annual
001-0110-48200-00 26,020.00 21,080.00 Transfer FICA/Mcare PT admin
to 306/housing coordinator from
110
Social Security Contributions 0.00Annual
GL-Budget Adjustment Proof List (4/25/2024 - 8:59 AM)Page 1
Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period
364,300.00 451,845.00Period Total: 0.00
Expense Total: 0.00 364,300.00 451,845.00
364,300.00 451,845.00
0.00 0.00
Expense Total:
Revenue Total:
451,845.00 364,300.00DEPT 0110 - City Manager Net Amount:
0.00
0.00
87,545.00
DEPT 0306 - Inspections
EXPENSE
Annual Budget
001-0306-41000-00 496,305.00 585,360.00 Transfer housing coordinator
wages to division 110
Regular Employees 0.00Annual
001-0306-42000-00 40,000.00 15,000.00 Transfer part time admin wages
from division 110
Temporary Employees 0.00Annual
001-0306-47500-00 1,985.00 2,420.00 Transfer housing coordinator
term life to division 110
Term Life Insurance 0.00Annual
001-0306-47700-00 80,560.00 89,850.00 Transfer housing coordinator
health costs to division 110
Health Insurance Premium 0.00Annual
001-0306-47760-00 4,995.00 6,220.00 Transfer housing coordinator
RHS to division 110
Retirement Health Savings 0.00Annual
001-0306-47770-00 5,330.00 6,080.00 Transfer housing coordinator
health savings contributions to
division 110
Health Savings Account 0.00Annual
001-0306-48000-00 38,180.00 45,030.00 Transfer housing coordinator
IMRF to division 110
Pension Contributions 0.00Annual
001-0306-48200-00 40,995.00 45,935.00 Transfer FICA/Mcare PT admin
to 306/housing coordinator from
110
Social Security Contributions 0.00Annual
795,895.00 708,350.00Period Total: 0.00
Expense Total: 0.00 795,895.00 708,350.00
795,895.00 708,350.00
0.00 0.00
Expense Total:
Revenue Total:
708,350.00 795,895.00DEPT 0306 - Inspections Net Amount:
0.00
0.00
-87,545.00
1,160,195.00 1,173,995.00
0.00 0.00
Expense Total:
Revenue Total:
1,173,995.00 1,160,195.00FUND 001 - General Net Amount:
0.00
0.00
13,800.00
FUND 011 - Motor Fuel Tax
GL-Budget Adjustment Proof List (4/25/2024 - 8:59 AM)Page 2
Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period
DEPT 0000 -
EXPENSE
Annual Budget
011-0000-55700-00 946,055.00 945,000.00 PYPO-City share traffic signal
modernization
Maint of Building & Improvemnt 0.00Annual
011-0000-78010-00 365,160.00 0.00 PYPO-S Seminary St roadwayRoads 0.00Annual
945,000.00 1,311,215.00Period Total: 0.00
Expense Total: 0.00 945,000.00 1,311,215.00
945,000.00 1,311,215.00
0.00 0.00
Expense Total:
Revenue Total:
1,311,215.00 945,000.00DEPT 0000 - Net Amount:
0.00
0.00
366,215.00
945,000.00 1,311,215.00
0.00 0.00
Expense Total:
Revenue Total:
1,311,215.00 945,000.00FUND 011 - Motor Fuel Tax Net Amount:
0.00
0.00
366,215.00
FUND 013 - Grants
DEPT 0000 -
EXPENSE
Annual Budget
013-0000-51000-00 398,610.00 279,250.00 PYPO-comprehensive public
transit study
Professional Services 0.00Annual
013-0000-76000-00 5,486,230.00 4,607,020.00 PYPO-HT, Lancaster, LS Path
& Simmons St Parking Lot
improvements
Improvemnt Other Than Building 0.00Annual
013-0000-83100-00 337,005.00 266,500.00 PYPO-Phase 6 lead line
replacements & IHDA Housing
Grant
Contributions to Others 0.00Annual
5,152,770.00 6,221,845.00Period Total: 0.00
Expense Total: 0.00 5,152,770.00 6,221,845.00
5,152,770.00 6,221,845.00
0.00 0.00
Expense Total:
Revenue Total:
6,221,845.00 5,152,770.00DEPT 0000 - Net Amount:
0.00
0.00
1,069,075.00
GL-Budget Adjustment Proof List (4/25/2024 - 8:59 AM)Page 3
Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period
5,152,770.00 6,221,845.00
0.00 0.00
Expense Total:
Revenue Total:
6,221,845.00 5,152,770.00FUND 013 - Grants Net Amount:
0.00
0.00
1,069,075.00
FUND 019 - Parks & Recreation
DEPT 1920 - Golf Course
EXPENSE
Annual Budget
019-1920-76000-00 80,000.00 0.00 PYPO-Bunker Links bridge
replacement on hole #15
Improvemnt Other Than Building 0.00Annual
0.00 80,000.00Period Total: 0.00
Expense Total: 0.00 0.00 80,000.00
0.00 80,000.00
0.00 0.00
Expense Total:
Revenue Total:
80,000.00 0.00DEPT 1920 - Golf Course Net Amount:
0.00
0.00
80,000.00
0.00 80,000.00
0.00 0.00
Expense Total:
Revenue Total:
80,000.00 0.00FUND 019 - Parks & Recreation Net Amount:
0.00
0.00
80,000.00
FUND 020 - Airport Operations
DEPT 0000 -
EXPENSE
Annual Budget
020-0000-55700-00 36,105.00 32,400.00 PYPO-Taxiway B rehab state &
federal share
Maint of Building & Improvemnt 0.00Annual
32,400.00 36,105.00Period Total: 0.00
Expense Total: 0.00 32,400.00 36,105.00
32,400.00 36,105.00
0.00 0.00
Expense Total:
Revenue Total:
36,105.00 32,400.00DEPT 0000 - Net Amount:
0.00
0.00
3,705.00
GL-Budget Adjustment Proof List (4/25/2024 - 8:59 AM)Page 4
Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period
32,400.00 36,105.00
0.00 0.00
Expense Total:
Revenue Total:
36,105.00 32,400.00FUND 020 - Airport Operations Net Amount:
0.00
0.00
3,705.00
FUND 023 - Property Redevelopment
DEPT 0000 -
EXPENSE
Annual Budget
023-0000-55420-00 594,870.00 337,500.00 PYPO-Demo of 140-144 E Main
Street
Demolitions 0.00Annual
337,500.00 594,870.00Period Total: 0.00
Expense Total: 0.00 337,500.00 594,870.00
337,500.00 594,870.00
0.00 0.00
Expense Total:
Revenue Total:
594,870.00 337,500.00DEPT 0000 - Net Amount:
0.00
0.00
257,370.00
337,500.00 594,870.00
0.00 0.00
Expense Total:
Revenue Total:
594,870.00 337,500.00FUND 023 - Property Redevelopment Net Amount:
0.00
0.00
257,370.00
FUND 024 - Economic Development
DEPT 0000 -
EXPENSE
Annual Budget
024-0000-51000-00 52,500.00 0.00 PYPO-Comprehensive housing
study
Professional Services 0.00Annual
0.00 52,500.00Period Total: 0.00
Expense Total: 0.00 0.00 52,500.00
0.00 52,500.00
0.00 0.00
Expense Total:
Revenue Total:
52,500.00 0.00DEPT 0000 - Net Amount:
0.00
0.00
52,500.00
GL-Budget Adjustment Proof List (4/25/2024 - 8:59 AM)Page 5
Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period
0.00 52,500.00
0.00 0.00
Expense Total:
Revenue Total:
52,500.00 0.00FUND 024 - Economic Development Net Amount:
0.00
0.00
52,500.00
FUND 032 - Public Transportation Projects
DEPT 0000 -
EXPENSE
Annual Budget
032-0000-55700-00 6,365.00 0.00 PYPO-replace 24 bus shelter
panels with tempered glass
Maint of Building & Improvemnt 0.00Annual
0.00 6,365.00Period Total: 0.00
Expense Total: 0.00 0.00 6,365.00
0.00 6,365.00
0.00 0.00
Expense Total:
Revenue Total:
6,365.00 0.00DEPT 0000 - Net Amount:
0.00
0.00
6,365.00
0.00 6,365.00
0.00 0.00
Expense Total:
Revenue Total:
6,365.00 0.00FUND 032 - Public Transportation Projects Net Amount:
0.00
0.00
6,365.00
FUND 049 - TIF IV
DEPT 0000 -
EXPENSE
Annual Budget
049-0000-51000-00 16,075.00 2,750.00 PYPO-140-144 E Main &
236-240 S Seminary St
demolition services
Professional Services 0.00Annual
049-0000-55420-00 75,000.00 0.00 PYPO demo 140-144 E Main StDemolitions 0.00Annual
049-0000-78000-00 10,540.00 0.00 PYPO-utility relocation for
Main St lighting project
Infrastructure 0.00Annual
049-0000-83100-00 1,058,405.00 584,640.00 PYPO-various TIF incentives
185 Kellogg St, 349 E Main,
Ducky's & Knox-Gburg
symphony
Contributions to Others 0.00Annual
587,390.00 1,160,020.00Period Total: 0.00
Expense Total: 0.00 587,390.00 1,160,020.00
GL-Budget Adjustment Proof List (4/25/2024 - 8:59 AM)Page 6
Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period
587,390.00 1,160,020.00
0.00 0.00
Expense Total:
Revenue Total:
1,160,020.00 587,390.00DEPT 0000 - Net Amount:
0.00
0.00
572,630.00
587,390.00 1,160,020.00
0.00 0.00
Expense Total:
Revenue Total:
1,160,020.00 587,390.00FUND 049 - TIF IV Net Amount:
0.00
0.00
572,630.00
FUND 053 - Building Repair & Maintenance
DEPT 0000 -
EXPENSE
Annual Budget
053-0000-75000-00 245,115.00 183,000.00 PYPO-Salt building overhead
door replacement
Buildings 0.00Annual
183,000.00 245,115.00Period Total: 0.00
Expense Total: 0.00 183,000.00 245,115.00
183,000.00 245,115.00
0.00 0.00
Expense Total:
Revenue Total:
245,115.00 183,000.00DEPT 0000 - Net Amount:
0.00
0.00
62,115.00
183,000.00 245,115.00
0.00 0.00
Expense Total:
Revenue Total:
245,115.00 183,000.00FUND 053 - Building Repair & Maintenance Net Amount:
0.00
0.00
62,115.00
FUND 054 - Planning Fund
DEPT 0000 -
EXPENSE
Annual Budget
054-0000-51000-00 31,650.00 5,000.00 PYPO-Hawthorne Pool
renovation Klinger bid
documents
Professional Services 0.00Annual
054-0000-66000-00 36,445.00 0.00 PYPO-Dale Kelley Park
playground equipment purchase
& install
Materials to Mntn Bldgs/Improv 0.00Annual
054-0000-76000-00 3,835,280.00 3,440,000.00 PYPO-HVAC replacement PSBImprovemnt Other Than Building 0.00Annual
054-0000-83100-00 329,085.00 260,000.00 PYPO-Minority/Women &
Urban Ag start up grants
Contributions to Others 0.00Annual
GL-Budget Adjustment Proof List (4/25/2024 - 8:59 AM)Page 7
Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period
3,705,000.00 4,232,460.00Period Total: 0.00
Expense Total: 0.00 3,705,000.00 4,232,460.00
3,705,000.00 4,232,460.00
0.00 0.00
Expense Total:
Revenue Total:
4,232,460.00 3,705,000.00DEPT 0000 - Net Amount:
0.00
0.00
527,460.00
3,705,000.00 4,232,460.00
0.00 0.00
Expense Total:
Revenue Total:
4,232,460.00 3,705,000.00FUND 054 - Planning Fund Net Amount:
0.00
0.00
527,460.00
FUND 057 - Computer Replacement
DEPT 0000 -
EXPENSE
Annual Budget
057-0000-71000-00 215,000.00 205,000.00 PYPO-data cable replacement
City Hall
Machinery & Equipment 0.00Annual
205,000.00 215,000.00Period Total: 0.00
Expense Total: 0.00 205,000.00 215,000.00
205,000.00 215,000.00
0.00 0.00
Expense Total:
Revenue Total:
215,000.00 205,000.00DEPT 0000 - Net Amount:
0.00
0.00
10,000.00
205,000.00 215,000.00
0.00 0.00
Expense Total:
Revenue Total:
215,000.00 205,000.00FUND 057 - Computer Replacement Net Amount:
0.00
0.00
10,000.00
FUND 058 - Vehicle Replacement
DEPT 0000 -
EXPENSE
Annual Budget
058-0000-71000-00 2,220,280.00 653,950.00 PYPO-Police cars, dump trucks
& fire trucks
Machinery & Equipment 0.00Annual
653,950.00 2,220,280.00Period Total: 0.00
Expense Total: 0.00 653,950.00 2,220,280.00
GL-Budget Adjustment Proof List (4/25/2024 - 8:59 AM)Page 8
Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period
653,950.00 2,220,280.00
0.00 0.00
Expense Total:
Revenue Total:
2,220,280.00 653,950.00DEPT 0000 - Net Amount:
0.00
0.00
1,566,330.00
653,950.00 2,220,280.00
0.00 0.00
Expense Total:
Revenue Total:
2,220,280.00 653,950.00FUND 058 - Vehicle Replacement Net Amount:
0.00
0.00
1,566,330.00
FUND 061 - Water Operations
DEPT 0000 -
EXPENSE
Annual Budget
061-0000-51000-00 185,160.00 181,535.00 PYPO-Water transmission line
repairs
Professional Services 0.00Annual
061-0000-55420-00 11,300.00 0.00 PYPO-Demolition of 1094 W
Main St
Demolitions 0.00Annual
061-0000-66500-00 69,000.00 54,000.00 PYPO-JD Z994R ZTrak mower
diesel commerical #154
Minor Tools & Apparatus 0.00Annual
235,535.00 265,460.00Period Total: 0.00
Expense Total: 0.00 235,535.00 265,460.00
235,535.00 265,460.00
0.00 0.00
Expense Total:
Revenue Total:
265,460.00 235,535.00DEPT 0000 - Net Amount:
0.00
0.00
29,925.00
235,535.00 265,460.00
0.00 0.00
Expense Total:
Revenue Total:
265,460.00 235,535.00FUND 061 - Water Operations Net Amount:
0.00
0.00
29,925.00
GL-Budget Adjustment Proof List (4/25/2024 - 8:59 AM)Page 9
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: MKD Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
MAY 6, 2024
AGENDA ITEM: Approval of an Agency Agreement for Phase 1 of the Airport Layout Plan Project.
SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend
approval of an agreement with the Illinois Department of Transportation, Division of Aeronautics
for Phase 1 of the Airport Layout Plan: Aviation Forecasts and Primary Runway Alternatives.
BACKGROUND: The city is required to have an approved Airport Layout Plan; the last approved
plan was done in 2004. The Airport Layout Plan update will be completed in two phases: Phase
1, which justifies the runway lengths and widths along with air traffic forecasting and Phase 2
which consists of numerous studies, including: aerial flights, noise, terminal alternatives, runway
profile corrections and runway safety areas, to name a few. The Illinois Department of
Transportation (IDOT), Division of Aeronautics has approved the city to proceed with Phase 1 of
the Airport Layout Plan.
The project will be funded with 90 percent state funds and 10 percent local funds. The project
cost for Phase 1 is $48,000.00 with the total estimated cost to the city of $4,800. An approved
Agency Agreement is required for the Division of Aeronautics to award the contract.
The total Airport Layout Plan costs, including Phase I, are estimated to be $250,000.00.
BUDGET IMPACT: The City’s share of Phase I of the Airport Layout Plan project is $4,800.00,
which was budgeted in the Grants (013) Fund of the 2024 Budget.
SUPPORTING DOCUMENTS:
1.Agency Agreement
24-4030
Bucksheet
OS 500 (Rev. 12/07/21)Completed
Under $250,000 Over $250,000 Priority
Office District / CO Bureau
File Subject Amount Range
Secretary Explanation
Subject
Project in Relation to
Description of Action
DBE Goal IL Works Capitol/Stimulus Notary Required
FY Deadline Fiscal Year Date
Consultant Name/Contractor Letting Date
County District Job Number PTB-Item
Amount of Agreement Route
Section Phase Contract Number Agreement Number
State Dollars Federal Dollars Local Dollars Total Dollars
Source of State Fund % Reimburse from Feds
%
Remarks
Reset Form
DocuSign Envelope ID: 840D5B58-98C6-41BE-A60E-2CA95BF4BD64
City of Galesburg
Executive Signatures for Execution
43,200.00
Normal
This template was approved to form by Amanda Lundeen on 7/31/23.
04/10/2024
n/a
4,800.00
State Funded Airport Improvement Program
n/a
None
n/a
48,000.00
Aeronautics
n/a
Agreement, Signature
0.00
X
48,000.00
n/a 24-2151-48058
Planning - Airport Layout Plan, Phase 1: Aviation Forecasts and Primary Runway Alternatives
Intermodal Project Implementation
n/a
Under $50,000
Michael Doi
City of Galesburg
55 W Tompkins St.
Galesburg, IL. 61401
mdoi@galesburg.il.us
Re: Agreement for Execution
Illinois Project: GBG-5139-0000
Dear Mr. Doi,
Please find the Intergovernmental Agreement 24-2151-48058
attached regarding the above-mentioned project for completion and
execution by the City of Galesburg.
If there are any questions, feel free to contact our office.
Sincerely,
Melanie Turner / Grants Section Chief
Illinois Department of Transportation
Melanie.j.turner@illinois.gov
Clayton Stambaugh, Deputy Director of Aeronautics
DocuSign Envelope ID: 840D5B58-98C6-41BE-A60E-2CA95BF4BD64
Page 1 of 35
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
GRANT AGREEMENT
BETWEEN
THE STATE OF ILLINOIS, DEPARTMENT OF TRANSPORTATION
City of Galesburg
AND
______________________________________________________________________________________________________________
The parties to this Grant Agreement (Agreement) are the State of Illinois (State), acting through the undersigned agency
and City of Galesburg (Grantee)
(collectively, the "Parties" and individually, a "Party"). The Agreement, consisting of the signature page, the parts listed
below, and any additional exhibits or attachments referenced in this Agreement, constitute the entire agreement between the
Parties. No promises, terms, or conditions not recited, incorporated or referenced herein, including prior agreements or oral
discussions, are binding upon either Grantee or Grantor.
PART ONE - The Uniform Terms
Article I Definitions
Article II Award Information
Article III Grantee Certifications and Representations
Article IV Payment Requirements
Article V Scope of Award Activities/Purpose of Award
Article VI Budget
Article VII Allowable Costs
Article VIII Lobbying
Article IX Maintenance and Accessibility of Records; Monitoring
Article X Financial Reporting Requirements
Article XI Performance Reporting Requirements
Article XII Audit Requirements
Article XIII Termination; Suspension; Non-compliance
Article XIV Subcontracts/Subawards
Article XV Notice of Change
Article XVI Structural Reorganization and Reconstitution of Board Membership
Article XVII Conflict of Interest
Article XVIII Equipment or Property
Article XIX Promotional Materials; Prior Notification
Article XX Insurance
Article XXI Lawsuits and Indemnification
Article XXII Miscellaneous
Exhibit A Project Description
Exhibit B Deliverables or Milestones
Exhibit C Contact Information
Exhibit D Performance Measures and Standards
Exhibit E Specific Conditions
PART TWO - Grantor-Specific Terms
PART THREE - Project-Specific Terms
DocuSign Envelope ID: 840D5B58-98C6-41BE-A60E-2CA95BF4BD64
Page 2 of 35
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
The Parties or their duly authorized representatives hereby execute this Agreement.
Printed Title:
Printed Name:
Date:
Signature of Designee
By: X
By:
Email: mdoi@galesburg.il.us
Printed Title: Director of Public Works
Printed Name:Michael Doi
Date:
Signature of Authorized Representative
City of Galesburg
By:
Signature of Second Grantor Approver, if applicable
Date:
Printed Name:Jason Osborn
Printed Title: Director of Intermodal Project Implementation
Second Grantor Approver
By:
Signature of Second Grantee Approver, if applicable
Date:
Printed Name:
Printed Title:
Email:
Second Grantee Approver
(optional at Grantee's discretion)
By:
Signature of Third Grantor Approver, if applicable
Date:
Printed Name:
Printed Title:
Third Grantor Approver
By:
Illinois Department of Transportation
By:
Signature of Fourth Grantor Approver, if applicable
Date:
Printed Name:
Printed Title:
Fourth Grantor Approver
Signature of Omer Osman, P.E., Title Secretary of IDOT
DocuSign Envelope ID: 840D5B58-98C6-41BE-A60E-2CA95BF4BD64
Page 3 of 35
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
PART ONE - THE UNIFORM TERMS
ARTICLE I
DEFINITIONS
1.1. Definitions. Capitalized words andphrases used in this Agreement have the meanings stated in 2
CFR 200.1 unless otherwise stated below.
"Allowable Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
"Award” has the same meaning as in 44 Ill. Admin. Code 7000.30.
"Budget” has the same meaning as in 44 Ill. Admin. Code 7000.30.
"Catalog of State Financial Assistance” or “CSFA” has the same meaning as in 44 Ill. Admin. Code 7000.30.
"Close-out Report” means a report from the Grantee allowing Grantor to determine whether all
applicable administrative actions and required work have been completed, and therefore closeout actions can
commence.
“Conflict of Interest” has the same meaning as in 44 Ill. Admin. Code 7000.30.
"Cooperative Research and Development Agreement" has the same meaning as in 15 USC 3710a.
“Direct Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Financial Assistance” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“GATU” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Grant Agreement” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Grant Funds” means the Financial Assistance made available to Grantee through this Agreement.
“Grantee Portal” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Indirect Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Indirect Cost Rate” means a device for determining in a reasonable manner the proportion of Indirect Costs each
Program should bear. It is a ratio (expressed as a percentage) of the Indirect Costs to a Direct Cost base. If reimbursement
of Indirect Costs is allowable under an Award, Grantor will not reimburse those Indirect Costs unless Grantee has
established an Indirect Cost Rate covering the applicable activities and period of time, unless Indirect Costs are reimbursed
at a fixed rate.
“Indirect Cost Rate Proposal” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Obligations” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Period of Performance” has the same meaning as in 44 Ill. Admin. Code 7000.30.
DocuSign Envelope ID: 840D5B58-98C6-41BE-A60E-2CA95BF4BD64
Page 4 of 35
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
“Prior Approval” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Profit” means an entity's total revenue less its operating expenses, interest paid, depreciation, and taxes. “Profit” is
synonymous with the term “net revenue.”
“Program” means the services to be provided pursuant to this Agreement. "Program" is used interchangeably with
"Project."
“Program Costs” means all Allowable Costs incurred by Grantee and the value of the contributions made by third
parties in accomplishing the objectives of the Award during the Term of this Agreement.
“Related Parties” has the meaning set forth in Financial Accounting Standards Board (FASB) Accounting Standards
Codification (ASC) 850-10-20.
“SAM” means the federal System for Award Management (SAM), the federal repository into which an entity must
provide information required for the conduct of business as a recipient.
"State Grantee Compliance Enforcement System" means the statewide framework for State agencies to manage
occurrences of non-compliance with Award requirements.
“State-issued Award” means the assistance that a grantee receives directly from a State agency. The funding
source of the State-issued Award can be federal pass-through, State or a combination thereof. "State-issued Award" does
not include the following:
· contracts issued pursuant to the Illinois Procurement Code that a State agency uses to buy goods or services from a
contractor or a contract to operate State government-owned, contractor-operated facilities;
· agreements that meet the definition of "contract" under 2 CFR 200.1 and 2 CFR 200.331, which a State agency uses
to procure goods or services but are exempt from the Illinois Procurement Code due to an exemption listed under 30
ILCS 500/1-10, or pursuant to a disaster proclamation, executive order, or any other exemption permitted by law;
· amounts received for services rendered to an individual;
· Cooperative Research and Development Agreements;
· an agreement that provides only direct cash assistance to an individual;
· a subsidy;
· a loan;
· a loan guarantee; or
· insurance.
“Illinois Stop Payment List” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Unallowable Cost” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Unique Entity Identifier” or “UEI” has the same meaning as in 44 Ill. Admin. Code 7000.30.
DocuSign Envelope ID: 840D5B58-98C6-41BE-A60E-2CA95BF4BD64
Page 5 of 35
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
ARTICLE II
AWARD INFORMATION
2.1. Term. This Agreement is effective on 11/22/2022 and expires on 5 years from execution:
(the Term), unless terminated pursuant to this Agreement.
2.2. Amount of Agreement. Grant Funds (check one)must not exceed or are estimated to be
$43,200.00 , of which $0.00 are federal funds. Grantee accepts Grantor's payment as specified
in this ARTICLE.
2.3. Payment. Payment will be made as follows (see additional payment requirements in ARTICLE IV;
additional payment provisions specific to this Award may be included in PART TWO or PART THREE):
The GRANTOR shall accept and disburse all federal, State, and municipal funds, as applicable under this grant, used or to
be used in payment of the costs of said Project Status Report, as attached, or in reimbursement to either of the parties
hereto for costs previously incurred and shall expire ten years after the execution date of this Agreement. The IDOT
Program Letter attached to this Agreement is the formal notification to the Grantor of the Project’s inclusion in the state’s
multi-modal program. In accordance with 2 CFR 200 and FAA guidance, pre-award professional service costs incurred by
the GRANTEE as of the Retainer Agreement execution date (herewith attached), or single project Engineering Agreement
execution date, pursuant to the startup of the projects listed in the Request for Qualifications (RFQ), may be considered for
participation and/or reimbursement under this Agreement after review, determination of eligibility, and acceptance by the
GRANTOR and the FAA.
---------------------------------------ENGINEERING FEES AND/OR LOCAL LET CONSTRUCTION------------------------------------------
Funds from the State of Illinois have been or will be tendered in connection with this Project. It is estimated that the total
Project costs will be approximately $48,000 of which will be obligated by the State and paid directly to the GRANTEE in the
following funding breakdown:
90% State...............................$43,200.00
10% Local (Grantee)...............$4,800.00
--------------------------------------------------------------STATE LET CONSTRUCTION--------------------------------------------------------------
The amount of $0.00 will be obligated and approved invoiced funds paid by the State of Illinois to the lowest bid contractor
per the IDOT Letting process in the following funding breakdown:
0% State...............................$0.00
0% Local (Grantee)...............$0.00
All Parties specifically agree that they shall pay the above defined percentages of all project costs. In addition, the
GRANTEE shall pay such additional project costs which exceed the sum of the GRANTOR’s funds and the Federal funds,
as are herein committed for this Project.
In accordance with 49 USC § 47111, the GRANTOR will not make payments totaling more than 90% of the project cost until
all conditions necessary for financial closeout of the project are satisfied.
The GRANTOR hereby agrees to participate as stated above to the extent allowed under Sections 34 and 34a of the Illinois
Aeronautics Act (620 ILCS 5/34 & 34a).
Payments to the Contractor or Consulting Engineer shall be made either by the GRANTOR or GRANTEE in accordance with
the provisions and requirements of the contract entered into by the Contractor or Consulting Engineer for this project.
Whenever such payments are made directly to the GRANTEE, the GRANTEE must pay the consultant within five (5)
business days upon receipt of said payment. If the GRANTEE fails to pay the consultant as directed herein, such payment
must be returned to the GRANTOR, unless an extension or other arrangement is approved, in writing, by the GRANTOR.
Following the Project Completion Date and the GRANTOR's financial closure of the project, the GRANTOR shall credit or
DocuSign Envelope ID: 840D5B58-98C6-41BE-A60E-2CA95BF4BD64
Page 6 of 35
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
reimburse to the GRANTEE any excess funds provided by the GRANTEE.
The Project Status Report is the schedule of anticipated project costs per the budget requirement of Article VI.
2.4. Award Identification Numbers. If applicable, the Federal Award Identification Number (FAIN) is N/A
, the federal awarding agency is n/a
, the Federal Award date is N/A . If applicable, the Assistance Listing Program Title is
n/a
and Assistance Listing Number is
n/a . The Catalog of State Financial Assistance (CFSA) Number is
494-60-2151 and the CSFA Name is
State/Local Airport Improvement Program .
If applicable, the State Award Identification Number (SAIN) is 2151-48058 .
ARTICLE III
GRANTEE CERTIFICATIONS AND REPRESENTATIONS
3.1. Registration Certification. Grantee certifies that: (i) it is registered with SAM and
X5FADJ8N4NL9 is Grantee's correct UEI; (ii) it is in good standing with the Illinois Secretary of State, if
applicable; and (iii) Grantee has successfully completed the annual registration and prequalification through the
Grantee Portal.
Grantee must remain current with these registrations and requirements. If Grantee's status with regard to any of these
requirements changes, or the certifications made in and information provided in the uniform grant application changes,
Grantee must notify Grantor in accordance with ARTICLE XV.
3.2. Tax Identification Certification. Grantee certifies that: 376001160 is Grantee's correct
federal employer identification number (FEIN) or Social Security Number. Grantee further certifies, if applicable:
(a) that Grantee is not subject to backup withholding because (i) Grantee is exempt from backup withholding, or (ii) Grantee
has not been notified by the Internal Revenue Service (IRS) that Grantee is subject to backup withholding as a result of a
failure to report all interest or dividends, or (iii) the IRS has notified Grantee that Grantee is no longer subject to backup
withholding; and (b) Grantee is a U.S. citizen or other U.S. person.
Grantee is doing business as a (check one):
Individual
Sole Proprietorship
Partnership
Corporation (includes Not For Profit)
Medical Corporation
Governmental Unit
Estate or Trust
Pharmacy-Non-Corporate
Pharmacy/Funeral Home/Cemetery Corp.
Tax Exempt
Limited Liability Company (select applicable
tax classification)
P = partnership
C = corporation
If Grantee has not received a payment from the State of Illinois in the last two years, Grantee must submit a W-9 tax form
with this Agreement.
3.3. Compliance with Uniform Grant Rules. Grantee certifies that it must adhere to the applicable Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, which are published in Title 2,
Part 200 of the Code of Federal Regulations (2 CFR Part 200) and are incorporated herein by reference. 44 Ill. Admin.
Code 7000.40(c)(1)(A). The requirements of 2 CFR Part 200 apply to the Grant Funds awarded through this Agreement,
regardless of whether the original source of the funds is State or federal, unless an exception is noted in federal or State
statutes or regulations. 30 ILCS 708/5(b).
DocuSign Envelope ID: 840D5B58-98C6-41BE-A60E-2CA95BF4BD64
Page 7 of 35
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
3.4. Representations and Use of Funds. Grantee certifies under oath that (1) all representations made in this
Agreement are true and correct and (2) all Grant Funds awarded pursuant to this Agreement must be used only for the
purpose(s) described herein. Grantee acknowledges that the Award is made solely upon this certification and that any false
statements, misrepresentations, or material omissions will be the basis for immediate termination of this Agreement and
repayment of all Grant Funds.
3.5. Specific Certifications. Grantee is responsible for compliance with the enumerated certifications in this
Paragraph to the extent that the certifications apply to Grantee.
(a) Bribery. Grantee certifies that it has not been convicted of bribery or attempting to bribe an officer
or employee of the State of Illinois, nor made an admission of guilt of such conduct which is a matter of record.
(b) Bid Rigging. Grantee certifies that it has not been barred from contracting with a unit of State or
local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 2012 (720 ILCS
5/33E-3 or 720 ILCS 5/33E-4, respectively).
(c) Debt to State. Grantee certifies that neither it, nor its affiliate(s), is/are barred from receiving an
Award because Grantee, or its affiliate(s), is/are delinquent in the payment of any debt to the State, unless Grantee,
or its affiliate(s), has/have entered into a deferred payment plan to pay off the debt.
(d) International Boycott. Grantee certifies that neither it nor any substantially owned affiliated
company is participating or will participate in an international boycott in violation of the provision of the Anti-Boycott
Act of 2018, Part II of the Export Control Reform Act of 2018 (50 USC 4841 through 4843), and the anti-boycott
provisions set forth in Part 760 of the federal Export Administration Regulations (15 CFR Parts 730 through 774).
(e) Discriminatory Club Dues or Fees. Grantee certifies that it is not prohibited from receiving an
Award because it pays dues or fees on behalf of its employees or agents, or subsidizes or otherwise reimburses
employees or agents for payment of their dues or fees to any club which unlawfully discriminates (775 ILCS 25/2).
(f) Pro-Children Act. Grantee certifies that it is in compliance with the Pro-Children Act of 2001 in that
it prohibits smoking in any portion of its facility used for the provision of health, day care, early childhood
development services, education or library services to children under the age of eighteen (18) (except such portions
of the facilities which are used for inpatient substance abuse treatment) (20 USC 7181-7184).
(g) Drug-Free Workplace. If Grantee is not an individual, Grantee certifies it will provide a drug free
workplace pursuant to the Drug Free Workplace Act. 30 ILCS 580/3. If Grantee is an individual and this Agreement
is valued at more than $5,000, Grantee certifies it will not engage in the unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance during the performance of the Agreement. 30 ILCS
580/4. Grantee further certifies that if it is a recipient of federal pass-through funds, it is in compliance with
government-wide requirements for a drug-free workplace as set forth in 41 USC 8103.
(h) Motor Voter Law. Grantee certifies that it is in full compliance with the terms and provisions of the
National Voter Registration Act of 1993 (52 USC 20501 et seq.).
(i) Clean Air Act and Clean Water Act. Grantee certifies that it is in compliance with all applicable
standards, orders or regulations issued pursuant to the Clean Air Act (42 USC 7401 et seq.) and the Federal Water
Pollution Control Act, as amended (33 USC 1251 et seq.).
(j) Debarment. Grantee certifies that it is not debarred, suspended, proposed for debarment or
permanent inclusion on the Illinois Stop Payment List, declared ineligible, or voluntarily excluded from participation in
this Agreement by any federal department or agency (2 CFR 200.205(a)), or by the State (30 ILCS 708/25(6)(G)).
(k) Non-procurement Debarment and Suspension. Grantee certifies that it is in compliance with
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Subpart C of 2 CFR Part 180 as supplemented by 2 CFR Part 376, Subpart C.
(l) Health Insurance Portability and Accountability Act. Grantee certifies that it is in compliance
with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) (Public Law No. 104-191, 45 CFR Parts
160, 162 and 164, and the Social Security Act, 42 USC 1320d-2 through 1320d-7), in that it may not use or disclose
protected health information other than as permitted or required by law and agrees to use appropriate safeguards to
prevent use or disclosure of the protected health information. Grantee must maintain, for a minimum of six (6) years,
all protected health information.
(m) Criminal Convictions. Grantee certifies that:
(i) Neither it nor a managerial agent of Grantee (for non-governmental grantees only, this includes
any officer, director or partner of Grantee) has been convicted of a felony under the Sarbanes-Oxley Act of
2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at least five (5) years
have passed since the date of the conviction; and
(ii) It must disclose to Grantor all violations of criminal law involving fraud, bribery or gratuity
violations potentially affecting this Award. Failure to disclose may result in remedial actions as stated in the
Grant Accountability and Transparency Act. 30 ILCS 708/40. Additionally, if Grantee receives over $10
million in total federal Financial Assistance, during the period of this Award, Grantee must maintain the
currency of information reported to SAM regarding civil, criminal or administrative proceedings as required
by 2 CFR 200.113 and Appendix XII of 2 CFR Part 200, and 30 ILCS 708/40.
(n) Federal Funding Accountability and Transparency Act of 2006 (FFATA). Grantee certifies that it
is in compliance with the terms and requirements of 31 USC 6101 with respect to Federal Awards greater than or
equal to $30,000. A FFATA subaward report must be filed by the end of the month following the month in which the
award was made.
(o) Illinois Works Review Panel. For Awards made for public works projects, as defined in the Illinois
Works Jobs Program Act, Grantee certifies that it and any contractor(s) or subcontractor(s) that performs work using
funds from this Award, must, upon reasonable notice, appear before and respond to requests for information from
the Illinois Works Review Panel. 30 ILCS 559/20-25(d).
(p) Anti-Discrimination. Grantee certifies that its employees and subcontractors under subcontract
made pursuant to this Agreement, must comply with all applicable provisions of State and federal laws and
regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not
limited to: Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), including, without limitation, 44 Ill. Admin. Code 750-
Appendix A, which is incorporated herein; Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.);
Civil Rights Act of 1964 (as amended) (42 USC 2000a - 2000h-6); Section 504 of the Rehabilitation Act of 1973 (29
USC 794); Americans with Disabilities Act of 1990 (as amended) (42 USC 12101 et seq.); and the Age
Discrimination Act of 1975 (42 USC 6101 et seq.).
(q) Internal Revenue Code and Illinois Income Tax Act. Grantee certifies that it complies with all
provisions of the federal Internal Revenue Code (26 USC 1), the Illinois Income Tax Act (35 ILCS 5), and all
regulations and rules promulgated thereunder, including withholding provisions and timely deposits of employee
taxes and unemployment insurance taxes.
ARTICLE IV
PAYMENT REQUIREMENTS
4.1. Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and subject to the
availability of sufficient funds. Grantor may terminate or suspend this Agreement, in whole or in part, without penalty or
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further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made
available to Grantor by the State or the federal funding source, (ii) the Governor or Grantor reserves funds, or (iii) the
Governor or Grantor determines that funds will not or may not be available for payment. Grantor must provide notice, in
writing, to Grantee of any such funding failure and its election to terminate or suspend this Agreement as soon as
practicable. Any suspension or termination pursuant to this Paragraph will be effective upon the date of the written notice
unless otherwise indicated.
4.2. Pre-Award Costs. Pre-award costs are not permitted unless specifically authorized by Grantor in Exhibit A,
PART TWO or PART THREE of this Agreement. If they are authorized, pre-award costs must be charged to the initial
Budget Period of the Award, unless otherwise specified by Grantor. 2 CFR 200.458.
4.3. Return of Grant Funds. Grantee must liquidate all Obligations incurred under the Award within forty-five (45)
days of the end of the Period of Performance, or in the case of capital improvement Awards, within forty-five (45) days of
the end of the time period the Grant Funds are available for expenditure or obligation, unless Grantor permits a longer
period in PART TWO OR PART THREE.
4.4. Cash Management Improvement Act of 1990. Unless notified otherwise in PART TWO or PART THREE,
Grantee must manage federal funds received under this Agreement in accordance with the Cash Management
Improvement Act of 1990 (31 USC 6501 et seq.) and any other applicable federal laws or regulations. 2 CFR 200.305; 44
Ill. Admin. Code 7000.120.
4.5. Payments to Third Parties. Grantor will have no liability to Grantee when Grantor acts in good faith to
redirect all or a portion of any Grantee payment to a third party. Grantor will be deemed to have acted in good faith when it is
in possession of information that indicates Grantee authorized Grantor to intercept or redirect payments to a third party or
when so ordered by a court of competent jurisdiction.
4.6. Modifications to Estimated Amount. If the Agreement amount is established on an estimated basis, then it
may be increased by mutual agreement at any time during the Term. Grantor may decrease the estimated amount of this
Agreement at any time during the Term if (i) Grantor believes Grantee will not use the funds during the Term, (ii) Grantor
believes Grantee has used Grant Funds in a manner that was not authorized by this Agreement, (iii) sufficient funds for this
Agreement have not been appropriated or otherwise made available to Grantor by the State or the federal funding source,
(iv) the Governor or Grantor reserves funds, or (v) the Governor or Grantor determines that funds will or may not be
available for payment. Grantee will be notified, in writing, of any adjustment of the estimated amount of this Agreement. In
the event of such reduction, services provided by Grantee under Exhibit A may be reduced accordingly. Grantor must pay
Grantee for work satisfactorily performed prior to the date of the notice regarding adjustment. 2 CFR 200.308.
4.7. Interest.
(a) All interest earned on Grant Funds held by a Grantee will be treated in accordance with 2 CFR
200.305(b)(9), unless otherwise provided in PART TWO or PART THREE. Grantee must remit annually any
amount due in accordance with 2 CFR 200.305(b)(9) or to Grantor, as applicable.
(b) Grant Funds must be placed in an insured account, whenever possible, that bears interest, unless
exempted under 2 CFR 200.305(b)(8).
4.8. Timely Billing Required. Grantee must submit any payment request to Grantor within fifteen (15) days of the
end of the quarter, unless another billing schedule is specified in ARTICLE II, PART TWO, or PART THREE. Failure to
submit such payment request timely will render the amounts billed Unallowable Costs which Grantor cannot reimburse. In
the event that Grantee is unable, for good cause, to submit its payment request timely, Grantee shall timely notify Grantor
and may request an extension of time to submit the payment request. Grantor's approval of Grantee's request for an
extension shall not be unreasonably withheld.
4.9. Certification. Pursuant to 2 CFR 200.415, each invoice and report submitted by Grantee (or subrecipient)
must contain the following certification by an official authorized to legally bind Grantee (or subrecipient):
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By signing this report [or payment request or both], I certify to the best of my knowledge and
belief that the report [or payment request] is true, complete, and accurate; that the
expenditures, disbursements and cash receipts are for the purposes and objectives set forth
in the terms and conditions of the State or federal pass-through award; and that supporting
documentation has been submitted as required by the grant agreement. I acknowledge that
approval for any other expenditure described herein is considered conditional subject to
further review and verification in accordance with the monitoring and records retention
provisions of the grant agreement. I am aware that any false, fictitious, or fraudulent
information, or the omission of any material fact, may subject me to criminal, civil or
administrative penalties for fraud, false statements, false claims or otherwise (U.S. Code
Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812; 30 ILCS 708/120).
ARTICLE V
SCOPE OF AWARD ACTIVITIES/PURPOSE OF AWARD
5.1. Scope of Award Activities/Purpose of Award. Grantee must perform as described in this Agreement,
including as described in Exhibit A (Project Description), Exhibit B (Deliverables or Milestones), and Exhibit D
(Performance Measures and Standards), as applicable. Grantee must further comply with all terms and conditions set forth
in the Notice of State Award (44 Ill. Admin. Code 7000.360) which is incorporated herein by reference. All Grantor-specific
provisions and programmatic reporting required under this Agreement are described in PART TWO (Grantor-Specific
Terms). All Project-specific provisions and reporting required under this Agreement are described in PART THREE
(Project-Specific Terms).
5.2. Scope Revisions. Grantee must obtain Prior Approval from Grantor whenever a scope revision is necessary
for one or more of the reasons enumerated in 44 Ill. Admin. Code 7000.370(b)(2). All requests for scope revisions that
require Grantor approval must be signed by Grantee's authorized representative and submitted to Grantor for approval.
Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended before Grantor gives
written approval. 2 CFR 200.308.
5.3. Specific Conditions. If applicable, specific conditions required after a risk assessment are included in
Exhibit E. Grantee must adhere to the specific conditions listed therein. 44 Ill. Admin. Code 7000.340(e).
ARTICLE VI
BUDGET
6.1. Budget. The Budget submitted by Grantee at application, or a revised Budget subsequently submitted and
approved by Grantor, is considered final and is incorporated herein by reference.
6.2. Budget Revisions. Grantee must obtain Prior Approval, whether mandated or discretionary, from Grantor
whenever a Budget revision, is necessary for one or more of the reasons enumerated in 44 Ill. Admin. Code 7000.370(b).
All requests for Budget revisions that require Grantor approval must be signed by Grantee's authorized representative and
submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed
if expended before Grantor gives written approval.
6.3. Notification. Within thirty (30) calendar days from the date of receipt of the request for Budget revisions,
Grantor will review the request and notify Grantee whether the Budget revision has been approved, denied, or the date
upon which a decision will be reached. 44 Ill. Admin. Code 7000.370(b)(7).
ARTICLE VII
ALLOWABLE COSTS
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7.1. Allowability of Costs; Cost Allocation Methods. The allowability of costs and cost allocation methods for work
performed under this Agreement will be determined in accordance with 2 CFR Part 200 Subpart E and Appendices III, IV,
V, and VII.
7.2. Indirect Cost Rate Submission.
(a) All grantees, except for Local Education Agencies (as defined in 34 CFR 77.1), must make an
Indirect Cost Rate election in the Grantee Portal, even grantees that do not charge or expect to charge Indirect
Costs. 44 Ill. Admin. Code 7000.420(e).
(i) Waived and de minimis Indirect Cost Rate elections will remain in effect until Grantee elects
a different option.
(b) Grantee must submit an Indirect Cost Rate Proposal in accordance with federal and State
regulations, in a format prescribed by Grantor. For grantees who have never negotiated an Indirect Cost Rate
before, the Indirect Cost Rate Proposal must be submitted for approval no later than three months after the effective
date of the Award. For grantees who have previously negotiated an Indirect Cost Rate, the Indirect Cost Rate
Proposal must be submitted for approval within 180 days of Grantee's fiscal year end, as dictated in the applicable
appendices, such as:
(i) Appendix VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for state and Local
Governments and Indian Tribes,
(ii) Appendix III to 2 CFR Part 200 governs Indirect Cost Rate Proposals for public and private
institutions of higher education,
(iii) Appendix IV to 2 CFR Part 200 governs Indirect (F&A) Costs Identification and Assignment,
and Rate Determination for Nonprofit Organizations, and
(iv) Appendix V to 2 CFR Part 200 governs state/Local Governmentwide Central Service Cost
Allocation Plans.
(c) A grantee who has a current, applicable rate negotiated by a cognizant federal agency must provide
to Grantor a copy of its Indirect Cost Rate acceptance letter from the federal government and a copy of all
documentation regarding the allocation methodology for costs used to negotiate that rate, e.g., without limitation, the
cost policy statement or disclosure narrative statement. Grantor will accept that Indirect Cost Rate, up to any
statutory, rule-based or programmatic limit.
(d) A grantee who does not have a current negotiated rate, may elect to charge a de minimis rate of
10% of Modified Total Direct Cost which may be used indefinitely. No documentation is required to justify the 10%
de minimis Indirect Cost Rate. 2 CFR 200.414(f).
7.3. Transfer of Costs. Cost transfers between Grants, whether as a means to compensate for cost overruns or
for other reasons, are unallowable. 2 CFR 200.451.
7.4. Commercial Organization Cost Principles. The federal cost principles and procedures for cost analysis and
the determination, negotiation and allowance of costs that apply to commercial organizations are set forth in 48 CFR Part
31.
7.5. Financial Management Standards. The financial management systems of Grantee must meet the following
standards:
(a) Accounting System. Grantee organizations must have an accounting system that provides
accurate, current, and complete disclosure of all financial transactions related to each state- and federally-funded
Program. Accounting records must contain information pertaining to State and federal pass-through awards,
authorizations, Obligations, unobligated balances, assets, outlays, and income. These records must be maintained
on a current basis and balanced at least quarterly. Cash contributions to the Program from third parties must be
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accounted for in the general ledger with other Grant Funds. Third party in-kind (non-cash) contributions are not
required to be recorded in the general ledger, but must be under accounting control, possibly through the use of a
memorandum ledger. To comply with 2 CFR 200.305(b)(7)(i) and 30 ILCS 708/97, Grantee must use reasonable
efforts to ensure that funding streams are delineated within Grantee's accounting system. 2 CFR 200.302.
(b) Source Documentation. Accounting records must be supported by such source documentation as
canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records, activity reports,
travel reports, contractual and consultant agreements, and subaward documentation. All supporting documentation
must be clearly identified with the Award and general ledger accounts which are to be charged or credited.
(i) The documentation standards for salary charges to Grants are prescribed by 2 CFR
200.430, and in the cost principles applicable to the Grantee's organization.
(ii) If records do not meet the standards in 2 CFR 200.430, then Grantor may notify Grantee in
PART TWO, PART THREE or Exhibit E of the requirement to submit personnel activity reports. 2 CFR
200.430(i)(8). Personnel activity reports must account on an after-the-fact basis for one hundred percent
(100%) of the employee's actual time, separately indicating the time spent on the Award, other grants or
projects, vacation or sick leave, and administrative time, if applicable. The reports must be signed by the
employee, approved by the appropriate official, and coincide with a pay period. These time records must be
used to record the distribution of salary costs to the appropriate accounts no less frequently than quarterly.
(iii) Formal agreements with independent contractors, such as consultants, must include a
description of the services to be performed, the period of performance, the fee and method of payment, an
itemization of travel and other costs which are chargeable to the agreement, and the signatures of both the
contractor and an appropriate official of Grantee.
(iv) If third party in-kind (non-cash) contributions are used for Award purposes, the valuation of
these contributions must be supported with adequate documentation.
(c) Internal Control. Grantee must maintain effective control and accountability for all cash, real and
personal property, and other assets. Grantee must adequately safeguard all such property and must provide
assurance that it is used solely for authorized purposes. Grantee must also have systems in place that provide
reasonable assurance that the information is accurate, allowable, and compliant with the terms and conditions of this
Agreement. 2 CFR 200.303.
(d) Budget Control. Grantee must maintain records of expenditures for each Award by the cost
categories of the approved Budget (including Indirect Costs that are charged to the Award), and actual expenditures
are to be compared with budgeted amounts at least quarterly.
(e) Cash Management. Requests for advance payment must be limited to Grantee's immediate cash
needs. Grantee must have written procedures to minimize the time elapsing between the receipt and the
disbursement of Grant Funds to avoid having excess funds on hand. 2 CFR 200.305.
7.6 Profits. It is not permitted for any person or entity to earn a Profit from an Award. See, e.g., 2 CFR
200.400(g); see also 30 ILCS 708/60(a)(7).
7.7. Management of Program Income. Grantee is encouraged to earn income to defray Program Costs where
appropriate, subject to 2 CFR 200.307.
ARTICLE VIII
LOBBYING
8.1. Improper Influence. Grantee certifies that it will not use and has not used Grant Funds to influence or
attempt to influence an officer or employee of any government agency or a member or employee of the State or federal
legislature in connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering
into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement,
grant, loan or cooperative agreement. Additionally, Grantee certifies that it has filed the required certification under the
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Agreement No. 24-2151-48058
Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable.
8.2. Federal Form LLL. If any federal funds, other than federally-appropriated funds, were paid or will be paid to
any person for influencing or attempting to influence any of the above persons in connection with this Agreement, the
undersigned must also complete and submit Federal Form LLL, Disclosure of Lobbying Activities Form, in accordance with
its instructions.
8.3. Lobbying Costs. Grantee certifies that it is in compliance with the restrictions on lobbying set forth in 2 CFR
200.450. For any Indirect Costs associated with this Agreement, total lobbying costs must be separately identified in the
Program Budget, and thereafter treated as other Unallowable Costs.
8.4. Procurement Lobbying. Grantee warrants and certifies that it and, to the best of its knowledge, its
subrecipients have complied and will comply with Illinois Executive Order No. 1 (2007) (EO 1-2007). EO 1-2007 generally
prohibits grantees and subcontractors from hiring the then-serving Governor's family members to lobby procurement
activities of the State, or any other unit of government in Illinois including local governments, if that procurement may result
in a contract valued at over $25,000. This prohibition also applies to hiring for that same purpose any former State
employee who had procurement authority at any time during the one-year period preceding the procurement lobbying
activity.
8.5. Subawards. Grantee must include the language of this ARTICLE in the award documents for any subawards
made pursuant to this Award at all tiers. All subrecipients are also subject to certification and disclosure. Pursuant to
Appendix II(I) to 2 CFR Part 200, Grantee must forward all disclosures by contractors regarding this certification to Grantor.
8.6. Certification. This certification is a material representation of fact upon which reliance was placed to enter
into this transaction and is a prerequisite for this transaction, pursuant to 31 USC 1352. Any person who fails to file the
required certifications will be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such
failure.
ARTICLE IX
MAINTENANCE AND ACCESSIBILITY OF RECORDS; MONITORING
9.1. Records Retention. Grantee must maintain for three (3) years from the date of submission of the final
expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other
records pertinent to this Award, adequate to comply with 2 CFR 200.334, unless a different retention period is specified in 2
CFR 200.334, 44 Ill. Admin. Code 7000.430(a) and (b) or PART TWO or PART THREE. If any litigation, claim or audit is
started before the expiration of the retention period, the records must be retained until all litigation, claims or audit
exceptions involving the records have been resolved and final action taken.
9.2. Accessibility of Records. Grantee, in compliance with 2 CFR 200.337 and 44 Ill. Admin. Code 7000.430(f),
must make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to
authorized Grantor representatives, the Illinois Auditor General, Illinois Attorney General, any Executive Inspector General,
Grantor's Inspector General, federal authorities, any person identified in 2 CFR 200.337, and any other person as may be
authorized by Grantor (including auditors), by the State of Illinois or by federal statute. Grantee must cooperate fully in any
such audit or inquiry.
9.3. Failure to Maintain Books and Records. Failure to maintain books, records and supporting documentation,
as described in this ARTICLE, establishes a presumption in favor of the State for the recovery of any Grant Funds paid by
the State under this Agreement for which adequate books, records and supporting documentation are not availaable to
support disbursement.
9.4. Monitoring and Access to Information. Grantee must monitor its activities to assure compliance with
applicable state and federal requirements and to assure its performance expectations are being achieved. Grantor will
monitor the activities of Grantee to assure compliance with all requirements and performance expectations of the Award.
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Grantee must timely submit all financial and performance reports, and must supply, upon Grantor's request, documents and
information relevant to the Award. Grantor may make site visits as warranted by Program needs. 2 CFR 200.329;
200.332. Additional monitoring requirements may be in PART TWO or PART THREE.
ARTICLE X
FINANCIAL REPORTING REQUIREMENTS
10.1. Required Periodic Financial Reports. Grantee must submit financial reports as requested and in the format
required by Grantor no later than the dues date(s) specified in PART TWO or PART THREE. Grantee must submit
quarterly reports with Grantor describing the expenditure(s) of the funds related thereto, unless more frequent reporting is
required by the Grantee due to the funding source or pursuant to specific award conditions. 2 CFR 200.208. Any report
required by 30 ILCS 708/125 may be detailed in PART TWO or PART THREE.
10.2. Financial Close-out Report.
(a) Grantee must submit a financial Close-out Report, in the format required by Grantor, by the due
date specified in PART TWO or PART THREE, which must be no later than sixty (60) calendar days following the
end of the Period of Performance for this Agreement or Agreement termination. The format of this financial Close-
out Report must follow a format prescribed by Grantor. 2 CFR 200.344; 44 Ill. Admin. Code 7000.440(b).
(b) If an audit or review of Grantee occurs and results in adjustments after Grantee submits a Close-
out Report, Grantee must submit a new financial Close-out Report based on audit adjustments, and immediately
submit a refund to Grantor, if applicable. 2 CFR 200.345; 44 Ill. Admin. Code 7000.450.
10.3. Effect of Failure to Comply. Failure to comply with the reporting requirements in this Agreement may cause
a delay or suspension of funding or require the return of improper payments or Unallowable Costs, and will be considered a
material breach of this Agreement. Grantee's failure to comply with ARTICLE X, ARTICLE XI, or ARTICLE XVII will be
considered prima facie evidence of a breach and may be admitted as such, without further proof, into evidence in an
administrative proceeding before Grantor, or in any other legal proceeding. Grantee should refer to the State Grantee
Compliance Enforcement System for policy and consequences for failure to comply. 44 Ill. Admin. Code 7000.80.1.1.
ARTICLE XI
PERFORMANCE REPORTING REQUIREMENTS
11.1. Required Periodic Performance Reports. Grantee must submit performance reports as requested and in the
format required by Grantor no later than the due date(s) specified in PART TWO or PART THREE. 44 Ill. Admin. Code
7000.410. Grantee must report to Grantor on the performance measures listed in Exhibit D, PART TWO or PART THREE
at the intervals specified by Grantor, which must be no less frequent than annually and no more frequent than quarterly,
unless otherwise specified in PART TWO, PART THREE, or Exhibit E pursuant to specific award conditions. For certain
construction-related Awards, such reports may be exempted as identified in PART TWO or PART THREE. 2 CFR 200.329.
11.2. Performance Close-out Report. Grantee must submit a performance Close-out Report, in the format
required by Grantor by the due date specified in PART TWO or PART THREE, which must be no later than 60 calendar
days following the end of the Period of Performance or Agreement termination. 2 CFR 200.344; 44 Ill. Admin. Code
7000.440(b).
11.3. Content of Performance Reports. Pursuant to 2 CFR 200.329(b) and (c), all performance reports must relate
the financial data and accomplishments to the performance goals and objectives of this Award and also include the
following: a comparison of actual accomplishments to the objectives of the Award established for the period; where the
accomplishments can be quantified, a computation of the cost and demonstration of cost effective practices (e.g., through
unit cost data); performance trend data and analysis if required; and reasons why established goals were not met, if
appropriate. Additional content and format guidelines for the performance reports will be determined by Grantor contingent
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on the Award's statutory, regulatory and administrative requirements, and are included in PART TWO or PART THREE of
this Agreement.
ARTICLE XII
AUDIT REQUIREMENTS
12.1. Audits. Grantee is subject to the audit requirements contained in the Single Audit Act Amendments of 1996
(31 USC 7501-7507), Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor's Office of
Management and Budget. 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.
12.2. Consolidated Year-End Financial Reports (CYEFR). All grantees must complete and submit a CYEFR
through the Grantee Portal, except those exempted by federal or State statute or regulation, as set forth in PART TWO or
PART THREE. The CYEFR is a required schedule in Grantee's audit report if Grantee is required to complete and submit
an audit report as set forth herein.
(a) Grantee's CYEFR must cover the same period as the audited financial statements, if required, and
must be submitted in accordance with the audit schedule at 44 Ill. Admin. Code 7000.90. If Grantee is not required
to complete audited financial statements, the CYEFR must cover Grantee's fiscal year and must be submitted within
6 months of the Grantee's fiscal year-end.
(b) The CYEFR must include an in relation to opinion from the auditor of the financial statements
included in the audit.
(c) The CYEFR must follow a format prescribed by Grantor.
12.3. Entities That Are Not “For-Profit”.
(a) This Paragraph applies to Grantees that are not “for-profit” entities.
(b) Single and Program-Specific Audits. If, during its fiscal year, Grantee expends $750,000 or more in
federal Awards (direct federal and federal pass-through awards combined), Grantee must have a single audit or
program-specific audit conducted for that year as required by 2 CFR 200.501 and other applicable sections of
Subpart F of 2 CFR Part 200. The audit report packet must be completed as described in 2 CFR 200.512 (single
audit) or 2 CFR 200.507 (program-specific audit), 44 Ill. Admin. Code 7000.90(h)(1) and the current GATA audit
manual and submitted to the Federal Audit Clearinghouse, as required by 2 CFR 200.512. The results of peer and
external quality control reviews, management letters issued by the auditors and their respective corrective action
plans if significant deficiencies or material weaknesses are identified, and the CYEFR(s) must be submitted to the
Grantee Portal. The due date of all required submissions set forth in this Paragraph is the earlier of (i) thirty (30)
calendar days after receipt of the auditor's report(s) or (ii) nine (9) months after the end of Grantee's audit period.
(c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than $750,000 in federal
Awards, Grantee is subject to the following audit requirements:
(i) If, during its fiscal year, Grantee expends $500,000 or more in State-issued Awards,
Grantee must have a financial statement audit conducted in accordance with the Generally Accepted
Government Auditing Standards (GAGAS). Grantee may be subject to additional requirements in PART
TWO, PART THREE or Exhibit E based on Grantee's risk profile.
(ii) If, during its fiscal year, Grantee expends less than $500,000 in State-issued Awards, but
expends $300,000 or more in State-issued Awards, Grantee must have a financial statement audit
conducted in accordance with the Generally Accepted Auditing Standards (GAAS).
(iii) If Grantee is a Local Education Agency (as defined in 34 CFR 77.1), Grantee must have a
financial statement audit conducted in accordance with GAGAS, as required by 23 Ill. Admin. Code 100.110,
regardless of the dollar amount of expenditures of State-issued Awards.
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Agreement No. 24-2151-48058
(iv) If Grantee does not meet the requirements in subsections 12.3(b) and 12.3(c)(i-iii) but is
required to have a financial statement audit conducted based on other regulatory requirements, Grantee
must submit those audits for review.
(v) Grantee must submit its financial statement audit report packet, as set forth in 44 Ill. Admin.
Code 7000.90(h)(2) and the current GATA audit manual, to the Grantee Portal within the earlier of (i) thirty
(30) calendar days after receipt of the auditor's report(s) or (ii) six (6) months after the end of Grantee's audit
period.(i)
12.4. “For-Profit” Entities.
(a) This Paragraph applies to Grantees that are “for-profit” entities.
(b) Program-Specific Audit. If, during its fiscal year, Grantee expends $750,000 or more in federal pass-
through funds from State-issued Awards, Grantee must have a program-specific audit conducted in accordance with
2 CFR 200.507. The auditor must audit federal pass-through programs with federal pass-through Awards expended
that, in the aggregate, cover at least 50 percent (0.50) of total federal pass-through Awards expended. The audit
report packet must be completed as described in 2 CFR 200.507 (program-specific audit), 44 Ill. Admin. Code
7000.90 and the current GATA audit manual, and must be submitted to the Grantee Portal. The due date of all
required submissions set forth in this Paragraph is the earlier of (i) thirty (30) calendar days after receipt of the
auditor's report(s) or (ii) nine (9) months after the end of Grantee's audit period.
(c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than $750,000 in federal
pass-through funds from State-issued Awards, Grantee must follow all of the audit requirements in Paragraphs
12.3(c)(i)-(v), above.
(d) Publicly-Traded Entities. If Grantee is a publicly-traded company, Grantee is not subject to the
single audit or program-specific audit requirements, but must submit its annual audit conducted in accordance with
its regulatory requirements.
12.5. Performance of Audits. For those organizations required to submit an independent audit report, the audit
must be conducted by the Illinois Auditor General (as required for certain governmental entities only), or a Certified Public
Accountant or Certified Public Accounting Firm licensed in the State of Illinois or in accordance with Section 5.2 of the
Illinois Public Accounting Act (225 ILCS 450/5.2). For all audits required to be performed subject to GAGAS or Generally
Accepted Auditing Standards, Grantee must request and maintain on file a copy of the auditor's most recent peer review
report and acceptance letter. Grantee must follow procedures prescribed by Grantor for the preparation and submission of
audit reports and any related documents.
12.6. Delinquent Reports. When audit reports or financial statements required under this ARTICLE are prepared
by the Illinois Auditor General, if they are not available by the above-specified due date, they must be provided to Grantor
within thirty (30) days of becoming available. Grantee should refer to the State Grantee Compliance Enforcement System
for the policy and consequences for late reporting. 44 Ill. Admin. Code 7000.80.
ARTICLE XIII
TERMINATION; SUSPENSION; NON-COMPLIANCE
13.1. Termination.
(a) Either Party may terminate this Agreement, in whole or in part, upon thirty (30) calendar days' prior
written notice to the other Party.
(b) If terminated by the Grantee, Grantee must include the reasons for such termination, the effective
date, and, in the case of a partial termination, the portion to be terminated. If Grantor determines in the case of a
partial termination that the reduced or modified portion of the Award will not accomplish the purposes for which the
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Agreement No. 24-2151-48058
Award was made, Grantor may terminate the Agreement in its entirety. 2 CFR 200.340(a)(4).
(c) This Agreement may be terminated, in whole or in part, by Grantor:
(i) Pursuant to a funding failure under Paragraph 4.1;
(ii) If Grantee fails to comply with the terms and conditions of this or any Award, application or
proposal, including any applicable rules or regulations, or has made a false representation in connection
with the receipt of this or any Award; or
(iii) If the Award no longer effectuates the Program goals or agency priorities as set forth in
Exhibit A, PART TWO or PART THREE.
13.2. Suspension. Grantor may suspend this Agreement, in whole or in part, pursuant to a funding failure under
Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or any Award. If suspension is due to
Grantee's failure to comply, Grantor may withhold further payment and prohibit Grantee from incurring additional
Obligations pending corrective action by Grantee or a decision to terminate this Agreement by Grantor. Grantor may allow
necessary and proper costs that Grantee could not reasonably avoid during the period of suspension.
13.3. Non-compliance. If Grantee fails to comply with the U.S. Constitution, applicable statutes, regulations or the
terms and conditions of this or any Award, Grantor may impose additional conditions on Grantee, as described in 2 CFR
200.208. If Grantor determines that non-compliance cannot be remedied by imposing additional conditions, Grantor may
take one or more of the actions described in 2 CFR 200.339. The Parties must follow all Grantor policies and procedures
regarding non-compliance, including, but not limited to, the procedures set forth in the State Grantee Compliance
Enforcement System. 44 Ill. Admin. Code 7000.80 and 7000.260.
13.4. Objection. If Grantor suspends or terminates this Agreement, in whole or in part, for cause, or takes any
other action in response to Grantee's non-compliance, Grantee may avail itself of any opportunities to object and challenge
such suspension, termination or other action by Grantor in accordance with any applicable processes and procedures,
including, but not limited to, the procedures set forth in the State Grantee Compliance Enforcement System. 2 CFR
200.342; 44 Ill. Admin. Code 7000.80 and 7000.260.
13.5. Effects of Suspension and Termination.
(a) Grantor may credit Grantee for allowable expenditures incurred in the performance of authorized
services under this Agreement prior to the effective date of a suspension or termination.
(b) Except as set forth in subparagraph (c), below, Grantee must not incur any costs or Obligations that
require the use of Grant Funds after the effective date of a suspension or termination, and must cancel as many
outstanding Obligations as possible.
(c) Costs to Grantee resulting from Obligations incurred by Grantee during a suspension or after
termination of the Agreement are not allowable unless Grantor expressly authorizes them in the notice of
suspension or termination or subsequently. However, Grantor may allow costs during a suspension or after
termination if:
(i) The costs result from Obligations properly incurred before the effective date of suspension
or termination, are not in anticipation of the suspension or termination, and the costs would be allowable if
the Agreement was not suspended or terminated prematurely. 2 CFR 200.343.
13.6. Close-out of Terminated Agreements. If this Agreement is terminated, in whole or in part, the Parties must
comply with all close-out and post-termination requirements of this Agreement. 2 CFR 200.340(d).
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Agreement No. 24-2151-48058
ARTICLE XIV
SUBCONTRACTS/SUBAWARDS
14.1. Subcontracting/Subrecipients/Delegation. Grantee must not subcontract nor issue a subaward for any
portion of this Agreement nor delegate any duties hereunder without Prior Approval of Grantor. The requirement for Prior
Approval is satisfied if the subcontractor or subrecipient has been identified in the uniform grant application, such as,
without limitation, a Project description, and Grantor has approved. Grantee must notify any potential subrecipient that the
subrecipient must obtain and provide to the Grantee a Unique Entity Identifier prior to receiving a subaward. 2 CFR 25.300.
14.2. Application of Terms. If Grantee enters into a subaward agreement with a subrecipient, Grantee must notify
the subrecipient of the applicable laws and regulations and terms and conditions of this Award by attaching this Agreement
to the subaward agreement. The terms of this Agreement apply to all subawards authorized in accordance with Paragraph
14.1. 2 CFR 200.101(b)(2).
14.3. Liability as Guaranty. Grantee will be liable as guarantor for any Grant Funds it obligates to a
subrecipient or subcontractor pursuant to this ARTICLE in the event Grantor determines the funds were either misspent or
are being improperly held and the subrecipient or subcontractor is insolvent or otherwise fails to return the funds. 2 CFR
200.345; 30 ILCS 705/6; 44 Ill. Admin. Code 7000.450(a).
ARTICLE XV
NOTICE OF CHANGE
15.1. Notice of Change. Grantee must notify Grantor if there is a change in Grantee's legal status, FEIN, UEI,
SAM registration status, Related Parties, senior management (for non-governmental grantees only) or address. If the
change is anticipated, Grantee must give thirty (30) days' prior written notice to Grantor. If the change is unanticipated,
Grantee must give notice as soon as practicable thereafter. Grantor reserves the right to take any and all appropriate
action as a result of such change(s).
15.2. Failure to Provide Notification. To the extent permitted by Illinois law (see Paragraph 21.2), Grantee must
hold harmless Grantor for any acts or omissions of Grantor resulting from Grantee's failure to notify Grantor as required by
Paragraph 15.1.
15.3. Notice of Impact. Grantee must notify Grantor in writing of any event, including, by not limited to, becoming a
party to litigation, an investigation, or transaction that may have a material impact on Grantee's ability to perform under this
Agreement. Grantee must provide notice to Grantor as soon as possible, but no later than five (5) days after Grantee
becomes aware that the event may have a material impact.
15.4. Effect of Failure to Provide Notice. Failure to provide the notice described in this ARTICLE is grounds for
termination of this Agreement and any costs incurred after the date notice should have been given may be disallowed.
ARTICLE XVI
STRUCTURAL REORGANIZATION AND RECONSTITUTION OF BOARD MEMBERSHIP
16.1. Effect of Reorganization. This Agreement is made by and between Grantor and Grantee, as Grantee is
currently organized and constituted. Grantor does not agree to continue this Agreement, or any license related thereto,
should Grantee significantly reorganize or otherwise substantially change the character of its corporate structure, business
structure or governance structure. Grantee must give Grantor prior notice of any such action or changes significantly
affecting its overall structure or, for non-governmental grantees only, management makeup (for example, a merger or a
corporate restructuring), and must provide all reasonable documentation necessary for Grantor to review the proposed
transaction including financial records and corporate and shareholder minutes of any corporation which may be involved.
Grantor reserves the right to terminate the Agreement based on whether the newly organized entity is able to carry out the
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Agreement No. 24-2151-48058
requirements of the Award. This ARTICLE does not require Grantee to report on minor changes in the makeup of its board
membership or governance structure, as applicable. Nevertheless, PART TWO or PART THREE may impose further
restrictions. Failure to comply with this ARTICLE constitutes a material breach of this Agreement.
ARTICLE XVII
CONFLICT OF INTEREST
17.1. Required Disclosures. Grantee must immediately disclose in writing any potential or actual Conflict of
Interest to Grantor. 2 CFR 200.113; 30 ILCS 708/35. 1.1.
17.2. Prohibited Payments. Payments made by Grantor under this Agreement must not be used by Grantee to
compensate, directly or indirectly, any person currently holding an elective office in this State including, but not limited to, a
seat in the General Assembly. In addition, where Grantee is not an instrumentality of the State of Illinois, as described in
this Paragraph, Grantee must request permission from Grantor to compensate, directly or indirectly, any person employed
by an office or agency of the State of Illinois. An instrumentality of the State of Illinois includes, without limitation, State
departments, agencies, boards, and State universities. An instrumentality of the State of Illinois does not include, without
limitation, units of Local Government and related entities.
17.3. Request for Exemption. Grantee may request written approval from Grantor for an exemption from
Paragraph 17.2. Grantee acknowledges that Grantor is under no obligation to provide such exemption and that Grantor
may grant an such exemption subject to additional terms and conditions as Grantor may require.
ARTICLE XVIII
EQUIPMENT OR PROPERTY
18.1. Purchase of Equipment. For any equipment purchased in whole or in part with Grant Funds, if Grantor
determines that Grantee has not met the conditions of 2 CFR 200.439, the costs for such equipment will be disallowed.
Grantor must notify Grantee in writing that the purchase of equipment is disallowed.
18.2. Prohibition against Disposition/Encumbrance. Any equipment, material, or real property that Grantee
purchases or improves with Grant Funds must not be sold, transferred, encumbered (other than original financing) or
otherwise disposed of during the Award Term without Prior Approval of Grantor unless a longer period is required in PART
TWO or PART THREE and permitted by 2 CFR Part 200 Subpart D. Use or disposition of real property acquired or
improved using Grant Funds must comply with the requirements of 2 CFR 200.311. Real property, equipment, and
intangible property that are acquired or improved in whole or in part using Grant Funds are subject to the provisions of 2
CFR 200.316. Grantor may require the Grantee to record liens or other appropriate notices of record to indicate that
personal or real property has been acquired or improved with this Award and that use and disposition conditions apply to
the property.
18.3. Equipment and Procurement. Grantee must comply with the uniform standards set forth in 2 CFR 200.310
-200.316 governing the management and disposition of property, the cost of which was supported by Grant Funds. Any
waiver from such compliance must be granted by either the President's Office of Management and Budget, the Governor's
Office of Management and Budget, or both, depending on the source of the Grant Funds used. Additionally, Grantee must
comply with the standards set forth in 2 CFR 200.317-200.326 to establish procedures to use Grant Funds for the
procurement of supplies and other expendable property, equipment, real property and other services.
18.4. Equipment Instructions. Grantee must obtain disposition instructions from Grantor when equipment,
purchased in whole or in part with Grant Funds, is no longer needed for their original purpose. Notwithstanding anything to
the contrary contained in this Agreement, Grantor may require transfer of any equipment to Grantor or a third party for any
reason, including, without limitation, if Grantor terminates the Award or Grantee no longer conducts Award
activities. Grantee must properly maintain, track, use, store and insure the equipment according to applicable best
practices, manufacturer's guidelines, federal and state laws or rules, and Grantor requirements stated herein.
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GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
18.5. Domestic Preferences for Procurements. In accordance with 2 CFR 200.322, as appropriate and to the
extent consistent with law, Grantee must, to the greatest extent practicable under this Award, provide a preference for the
purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to
iron, aluminum, steel, cement, and other manufactured products). The requirements of this Paragraph must be included in
all subawards and in all contracts and purchase orders for work or products under this Award. .
ARTICLE XIX
PROMOTIONAL MATERIALS; PRIOR NOTIFICATION
19.1. Promotional and Written Materials. Use of Grant Funds for promotions is subject to the prohibitions for
advertising or public relations costs in 2 CFR 200.421(e). In the event that Grant Funds are used in whole or in part to
produce any written publications, announcements, reports, flyers, brochures or other written materials, Grantee must obtain
Prior Approval for the use of those funds (2 CFR 200.467) and must include in these publications, announcements, reports,
flyers, brochures and all other such material, the phrase “Funding provided in whole or in part by the [Grantor].” 2 CFR
200.467. Exceptions to this requirement must be requested, in writing, from Grantor and will be considered authorized only
upon written notice thereof to Grantee.
19.2. Prior Notification/Release of Information. Grantee must notify Grantor ten (10) days prior to issuing public
announcements or press releases concerning work performed pursuant to this Agreement, or funded in whole or in part by
this Agreement, and must cooperate with Grantor in joint or coordinated releases of information.
ARTICLE XX
INSURANCE
20.1. Maintenance of Insurance. Grantee must maintain in full force and effect during the Term of this Agreement
casualty and bodily injury insurance, as well as insurance sufficient to cover the replacement cost of any and all real or
personal property, or both, purchased or, otherwise acquired, or improved in whole or in part, with funds disbursed pursuant
to this Agreement. 2 CFR 200.310. Additional insurance requirements may be detailed in PART TWO or PART THREE.
20.2. Claims. If a claim is submitted for real or personal property, or both, purchased in whole with funds from this
Agreement and such claim results in the recovery of money, such money recovered must be surrendered to Grantor.
ARTICLE XXI
LAWSUITS AND INDEMNIFICATION
21.1. Independent Contractor. Neither Grantee nor any employee or agent of Grantee acquires any employment
rights with Grantor by virtue of this Agreement. Grantee must provide the agreed services and achieve the specified results
free from the direction or control of Grantor as to the means and methods of performance. Grantee must provide its own
equipment and supplies necessary to conduct its business; provided, however, that in the event, for its convenience or
otherwise, Grantor makes any such equipment or supplies available to Grantee, Grantee's use of such equipment or
supplies provided by Grantor pursuant to this Agreement is strictly limited to official Grantor or State of Illinois business and
not for any other purpose, including any personal benefit or gain.
21.2. Indemnification and Liability.
(a) Non-governmental entities. This subparagraph applies only if Grantee is a non-governmental
entity. Grantee must hold harmless Grantor against any and all liability, loss, damage, cost or expenses, including
attorneys' fees, arising from the intentional torts, negligence or breach of contract of Grantee, with the exception of
acts performed in conformance with an explicit, written directive of Grantor. Indemnification by Grantor is governed
by the State Employee Indemnification Act (5 ILCS 350/.01 et seq.) as interpreted by the Illinois Attorney General.
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Agreement No. 24-2151-48058
Grantor makes no representation that Grantee, an independent contractor, will qualify or be eligible for
indemnification under said Act.
(b) Governmental entities. This subparagraph applies only if Grantee is a governmental unit as
designated in Paragraph 3.2. Neither Party shall be liable for actions chargeable to the other Party under this
Agreement including, but not limited to, the negligent acts and omissions of the other Party's agents, employees or
subcontractors in the performance of their duties as described under this Agreement, unless such liability is
imposed by law. This Agreement is not construed as seeking to enlarge or diminish any obligation or duty owed by
one Party against the other or against a third party.
ARTICLE XXII
MISCELLANEOUS
22.1. Gift Ban. Grantee is prohibited from giving gifts to State employees pursuant to the State Officials and
Employees Ethics Act (5 ILCS 430/10-10) and Illinois Executive Order 15-09.
22.2. Assignment Prohibited. This Agreement must not be sold, assigned, or transferred in any manner by
Grantee, to include an assignment of Grantee's rights to receive payment hereunder, and any actual or attempted sale,
assignment, or transfer by Grantee without the Prior Approval of Grantor in writing renders this Agreement null, void and of
no further effect.
22.3. Copies of Agreements upon Request. Grantee must, upon request by Grantor, provide Grantor with copies
of contracts or other agreements to which Grantee is a party with any other State agency.
22.4. Amendments. This Agreement may be modified or amended at any time during its Term by mutual consent
of the Parties, expressed in writing and signed by the Parties.
22.5. Severability. If any provision of this Agreement is declared invalid, its other provisions will remain in effect.
22.6. No Waiver. The failure of either Party to assert any right or remedy pursuant to this Agreement will not be
construed as a waiver of either Party's right to assert such right or remedy at a later time or constitute a course of business
upon which either Party may rely for the purpose of denial of such a right or remedy.
22.7. Applicable Law; Claims. This Agreement and all subsequent amendments thereto, if any, are governed and
construed in accordance with the laws of the State of Illinois. Any claim against Grantor arising out of this Agreement must
be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1 et seq. Grantor does not waive sovereign immunity by
entering into this Agreement.
22.8. Compliance with Law. This Agreement and Grantee's Obligations and services hereunder must be
performed in compliance with all applicable federal and State laws, including, without limitation, federal regulations, State
administrative rules, including but not limited to 44 Ill. Admin. Code Part 7000, laws and rules which govern disclosure of
confidential records or other information obtained by Grantee concerning persons served under this Agreement, and any
license requirements or professional certification provisions.
22.9. Compliance with Freedom of Information Act. Upon request, Grantee must make available to Grantor all
documents in its possession that Grantor deems necessary to comply with requests made under the Freedom of
Information Act. 5 ILCS 140/7(2).
22.10. Precedence.
(a) Except as set forth in subparagraph (b), below, the following rules of precedence are controlling for
this Agreement: In the event there is a conflict between this Agreement and any of the exhibits or attachments
hereto, this Agreement controls. In the event there is a conflict between PART ONE and PART TWO or PART
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Agreement No. 24-2151-48058
THREE of this Agreement, PART ONE controls. In the event there is a conflict between PART TWO and PART
THREE of this Agreement, PART TWO controls. In the event there is a conflict between this Agreement and
relevant statute(s) or rule(s), the relevant statute(s) or rule(s) controls.
(b) Notwithstanding the provisions in subparagraph (a), above, if a relevant federal or state statute(s) or
rule(s) requires an exception to this Agreement's provisions, or an exception to a requirement in this Agreement is
granted by GATU, such exceptions must be noted in PART TWO or PART THREE, and in such cases, those
requirements control.
22.11. Illinois Grant Funds Recovery Act. In the event of a conflict between the Illinois Grant Funds Recovery Act
and the Grant Accountability and Transparency Act, the provisions of the Grant Accountability and Transparency Act
control. 30 ILCS 708/80.
22.12. Headings. Articles and other headings contained in this Agreement are for reference purposes only and are
not intended to define or limit the scope, extent or intent of this Agreement or any provision hereof.
22.13. Counterparts. This Agreement may be executed in one or more counterparts, each of which are considered
to be one and the same agreement, binding on all Parties hereto, notwithstanding that all Parties are not signatories to the
same counterpart. Duplicated signatures, signatures transmitted via facsimile, or signatures contained in a Portable
Document Format (PDF) document are deemed original for all purposes.
22.14. Attorney Fees and Costs. Unless prohibited by law, if Grantor prevails in any proceeding to enforce the
terms of this Agreement, including any administrative hearing pursuant to the Grant Funds Recovery Act or the Grant
Accountability and Transparency Act, Grantor has the right to recover reasonable attorneys' fees, costs and expenses
associated with such proceedings.
22.15. Continuing Responsibilities. The termination or expiration of this Agreement does not affect: (a) the right of
Grantor to disallow costs and recover funds based on a later audit or other review; (b) the obligation of the Grantee to return
any funds due as a result of later refunds, corrections or other transactions, including, without limitation, final Indirect Cost
Rate adjustments and those funds obligated pursuant to ARTICLE XIV; (c) the CYEFR(s); (d) audit requirements
established in 44 Ill. Admin. Code 7000.90 and ARTICLE XII ; (e) property management and disposition requirements
established in 2 CFR 200.310 through 2 CFR 200.316 and ARTICLE XVIII; or (f) records related requirements pursuant to
ARTICLE IX. 44 Ill. Admin. Code 7000.440.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
EXHIBIT A
PROJECT DESCRIPTION
GATA Registration Number: 676834
The GRANTOR and the GRANTEE desire to sponsor an Airport Improvement Program (AIP) project for the
further development of a public airport, known or to be designated as the Galesburg Municipal Airport under Title
49, U.S.C., Subtitle VII, as amended (hereinafter referred to as “Act”), rules, regulations, and procedures
promulgated pursuant to; the Illinois Aeronautics Act (620 ILCS 5); and the Intergovernmental Cooperation Act (5
ILCS 220). The project is more fully described below.
The GRANTEE has applied for state assistance in procuring state and hereby designates the GRANTOR as
required by the above legal authority to accomplish the Project described below; and
As applicable, the GRANTOR has filed pre-application for Federal funds, with the FAA on behalf of the
GRANTEE and has appropriated certain monies for the Project; and
The GRANTEE hereby designates the GRANTOR, as its Agent, and the GRANTOR hereby accepts the
designation to act as Agent for the GRANTEE.
State IL Project Number: GBG-5139-0000
Description: Planning - Airport Layout Plan, Phase 1: Aviation Forecasts and Primary Runway Alternatives
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Agreement No. 24-2151-48058
EXHIBIT B
DELIVERABLES OR MILESTONES
Construction: Completion of construction activities as specified by the construction contract associated with the
project.
Preliminary and Construction Engineering: Completion of engineering work as specified by the GRANTEE’s
engineering agreement.
Right-of-Way: Demonstrate adequate right-of-way documentation and/or purchase of right-of-way.
Utilities: Completion of utility relocation or adjustment as specified by the GRANTEE’s agreement with the utility.
Materials: Purchase and delivery of the materials specified by the material proposal.
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Agreement No. 24-2151-48058
EXHIBIT C
CONTACT INFORMATION
CONTACTS FOR NOTIFICATION AND GRANT ADMINISTRATION:
Unless specified elsewhere, all notices required or desired to be sent by either Party must be sent to the persons listed
below. Grantee must notify Grantor of any changes in its contact information listed below within five (5) business days from
the effective date of the change, and Grantor must notify Grantee of any changes to its contact information as soon as
practicable. The Party making a change must send any changes in writing to the contact for the other Party. No
amendment to this Agreement is required if information in this Exhibit is changed.
FOR OFFICIAL GRANT NOTIFICATIONS
Address: 55 W Tompkins St, Galesburg, IL 61401
Title: Director of Public Works
Name:Michael Doi
(309)345-3624
GRANTOR CONTACT GRANTEE CONTACT
Title: Deputy Director of Aeronautics
Address: 1 Langhorne Bond Drive
Springfield, IL 62707
Name:Clayton Stambaugh
GRANTEE PAYMENT ADDRESS
(if different than the address above)
Address: Same
Phone:(217) 785-8481
Address: 1 Langhorne Bond Drive, Springfield, IL
Title:Deputy Director of Aeronautics
Name:Clayton Stambaugh
FOR GRANT ADMINISTRATION
GRANTOR CONTACT
TTY#: N/A
Email Address: Clayton.Stambaugh@illinois.gov
GRANTEE CONTACT
Name: Michael Doi
Title: Director of Public Works
Address: 55 W. Tomkins St, Galesburg, IL 61401
Phone: (309) 345-3624
TTY#:
Email Address: mdoi@ci.galesburg.il.us
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
EXHIBIT D
PERFORMANCE MEASURES AND STANDARDS
Key Performance Measures under the AIP:
AIP provides funding to airports for infrastructure improvements such as safety, security and capacity projects.
• Eliminate airport conditions that cause aircraft accidents and security breaches.
• Reduce the number of people exposed to high levels of noise.
• Maintain airfield pavement in fair or better condition.
• Updated measures as issued by the FAA.
The GRANTEE will submit to the GRANTOR a complete and detailed final invoice with applicable supporting
documentation of all incurred costs, less previous payments, no later than twelve (12) months from the date of
completion of this phase of the improvement or from the date of the previous invoice, which ever occurs first. If a
final invoice is not received within this time frame, the most recent invoice may be considered the final invoice
and the obligation of the funds closed.
The GRANTEE shall provide the final report to the appropriate GRANTOR within twelve (12) months of the
physical completion date of the project so that the report may be audited and approved for payment. If the
deadline cannot be met, a written explanation must be provided to the district prior to the end of the twelve
months documenting the reason and the new anticipated date of completion. If the extended deadline is not
met, this process must be repeated until the project is closed. Failure to follow this process may result in the
immediate close-out of the project and loss of further funding.
For State-Let Projects: The GRANTEE is to remit payments to the GRANTOR in a timely manner as required
herein. Failure to remit the payment(s), shall allow the GRANTOR to internally offset, reduce, or deduct the
arrearage from any payment or reimbursement due or about to become due and payable from the GRANTOR to
GRANTEE on this or any other contract. The STATE, at its sole option, upon notice to the GRANTEE, may
place the debt into the Illinois Comptroller’s Offset System (15 ILCS 405/10.05) or take such other and further
action as my be required to recover the debt.
The current versions of the AIP Handbook and AIP Sponsor Guide, as approved by FAA at the time this
Agreement is executed, are incorporated by reference.
Performance standards are contained in the resulting GRANTOR or GRANTEE Contract(s) or Engineering
Agreement, whichever is applicable for the project. These performance standards include labor, materials, and
other specifications and special provisions applicable to the individual Project(s) subject to the granted funds
described herein.
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
EXHIBIT E
SPECIFIC CONDITIONS
Grantor may remove (or reduce) a Specific Condition included in this Exhibit by proving written notice to the Grantee, in
accordance with established procedures for removing a Specific Condition.
Grantor may remove (or reduce) a Specific Condition included in this Exhibit by providing written notice to the
Grantee, in accordance with established procedures for removing a Specific Condition.
Fiscal and Administrative Risk Assessment:
No Risks Identified on FY25 ICQ
Programmatic Risk Assessment:
No Risks Identified on the PRA.
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
PART TWO -GRANTOR-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE, Grantor has the following additional requirements for its Grantee:
Audit. Grantee shall permit, and shall require its contractors and auditors to permit, the Grantor, and any
authorized agent of the Grantor, to inspect all work, materials, payrolls, audit working papers, and other data and
records pertaining to the Project; and to audit the books, records, and accounts of the Grantee with regard to the
Project. The Grantor may, at its sole discretion and at its own expense, perform a final audit of the Project. Such
audit may be used for settlement of the grant and Project closeout. Grantee agrees to implement any audit findings
contained in the Grantor's authorized inspection or review, final audit, the Grantee's independent audit, or as a result
of any duly authorized inspection or review
Ethics.
A. Code of Conduct
1. Personal Conflict of Interest - The Grantee shall maintain a written code or standard of conduct which shall
govern the performance of its employees, officers, board members, or agents engaged in the award and administration
of contracts supported by state or federal funds. Such code shall provide that no employee, officer, board member or
agent of the Grantee may participate in the selection, award, or administration of a contract supported by state or federal
funds if a conflict of interest, real or apparent would be involved. Such a conflict would arise when any of the parties set
forth below has a financial or other interest in the firm selected for award:
a. the employee, officer, board member, or agent;
b. any member of his or her immediate family;
c. his or her partner; or
d. an organization which employs, or is about to employ, any of the above.
The conflict of interest restriction for former employees, officers, board members and agents shall apply for one year.
The code shall also provide that Grantee's employees, officers, board members, or agents shall neither solicit nor
accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to
subcontracts. The Grantor may waive the prohibition contained in this subsection, provided that any such present
employee, officer, board member, or agent shall not participate in any action by the Grantee or the locality relating to
such contract, subcontract, or arrangement. The code shall also prohibit the officers, employees, board members, or
agents of the Grantee from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest or personal gain.
2. Organizational Conflict of Interest - The Grantee will also prevent any real or apparent organizational conflict of
interest. An organizational conflict of interest exists when the nature of the work to be performed under a proposed third
party contract or subcontract may, without some restriction on future activities, result in an unfair competitive advantage
to the third party contractor or Grantee or impair the objectivity in performing the contract work.
Dispute Resolution. In the event of a dispute in the interpretation of the provisions of this Agreement, such dispute
shall be settled through negotiations between the Grantor and the Grantee. In the event that agreement is not
consummated at this negotiation level, the dispute will then be referred through proper administrative channels for a
decision and ultimately, if necessary, to the Secretary of the Illinois Department of Transportation. The Grantor shall
decide all claims, questions and disputes which are referred to it regarding the interpretation, prosecution and
fulfillment of this Agreement. The Grantor's decision upon all claims, questions and disputes shall be final and
conclusive.
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
Procurement Procedures/Employment of Grantor Personnel
1. Procurement of Goods or Services - Federal Funds - For purchases of products or services with any Federal
funds that costs more than $10,000.00 but less than the simplified acquisition threshold fixed at 41 U.S.C. 134),
(currently set at $250,000.00) the Grantee shall obtain price or rate quotations from an adequate number (no less
than three (3)) of qualified sources. Procurement of products or services with any Federal funds for $250,000 or more
will require the Grantee to use the Invitation for Bid process or the Request for Proposal process. In the absence of
formal codified procedures of the Grantee, the procedures of the Grantor will be used. The Grantee may only procure
products or services from one source with any Federal funds if: (1) the products or services are available only from a
single source; or (2) the Grantor authorizes such a procedure; or (3) the Grantor determines competition is
inadequate after solicitation from a number of sources.
For Micro-Purchase (2 C.F.R. 200.67) Procurement of Goods or Services with Federal Funds: where the aggregate
amount does not exceed the micro-purchase threshold currently set at $10,000 (or $2,000 if the procurement is
construction and subject to Davis-Bacon), to the extent practicable, the Grantee must distribute micro-purchases
equitably among qualified suppliers. Micro-purchases may be awarded without soliciting competitive quotations if the
Grantee considers the price to be reasonable. The micro-purchase threshold is set by the Federal Acquisition
Regulation at 48 C.F.R. Subpart 2.1
2. Procurement of Goods or Services - State Funds -- For purchases of products or services with any State of Illinois
funds that cost more than $20,000.00, ($10,000.00 for professional and artistic services) but less than the small
purchase amount set by the Illinois Procurement Code Rules, (currently set at $100,000.00 and $100,000.00 for
professional and artistic services) the Grantee shall obtain price or rate quotations from an adequate number (no less
than three (3)) of qualified sources. Procurement of products or services with any State of Illinois funds for $50,000.00
or more for goods and services and $20,000.00 or more for professional and artistic services) will require the Grantee
to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified
procedures of the Grantee, the procedures of the Grantor will be used. The Grantee may only procure products or
services from one source with any State of Illinois funds if: (1) the products or services are available only from a
single source; or (2) the Grantor authorizes such a procedure; or, (3) the Grantor determines competition is
inadequate after solicitation from a number of sources.
The Grantee shall include a requirement in all contracts with third parties that the contractor or consultant will comply
with the requirements of this Agreement in performing such contract, and that the contract is subject to the terms and
conditions of this Agreement.
For Procurement of Goods or Services that cost less than $20,000.00, the Grantee shall comply with the following
procurement standards:
($1- $1999, no Grantor Involvement)
1. Estimate the total cost of the procurement.
2. The Grantee may choose any vendor desired.
3. Grantee may choose to award without soliciting competitive quotations if Grantee considers the price to
be reasonable.
($2,000- $4,999, requires Grantor approval)
1. Identify a need for goods or services.
2. Estimate the total cost of the procurement.
3. Develop specifications to solicit quotes.
4. Obtain quotes from three (3) vendors. Grantee is encouraged to use the registered small business
vendor directory (ipg.vendorreg.com).
5. Grantee's purchasing officer shall obtain authorization from Grantor's point of contact provided on Exhibit
D.
6. Award to the responsive bidder with the lowest price.
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
($5,000- $9,999, requires Grantor approval)
1. Identify a need for goods or services.
2. Estimate the total cost of the procurement.
3. Develop specifications to solicit quotes.
4. Obtain quotes from three (3) vendors. Grantee is encouraged to use the registered small business
vendor directory (ipg.vendorreg.com).
5. Grantee's purchasing officer shall obtain authorization from Grantor's point of contact provided on Exhibit
D.
6. Award to the responsive bidder with the lowest price.
($10,000-$19,999, requires Grantor approval)
1. Identify a need for goods or services.
2. Estimate the total cost of the procurement.
3. Identify registered small businesses in the applicable category.
4. Develop specifications to solicit quotes.
5. Email ALL identified small business vendors a request for quote (ipg.vendorreg.com)
6. Prepare or submit information to Grantor's point of contact in Exhibit D.
7. Obtain authorization from Grantor's point of contact provided on Exhibit D.
8. All applicable forms must be approved prior to awarding the contract.
3. Employment of Grantor Personnel -- The Grantee will not employ any person or persons currently employed by the
Grantor for any work required by the terms of this Agreement.
Reporting. Grantee agrees to submit periodic financial and performance reporting on the approved IDOT BoBS
2832 form. Grantee shall file Quarterly BoBS 2832 reports with Grantor describing
the expenditure(s) of the funds and performance measures related thereto.
11/22/2022
effective date of the Agreement.Quarterly reports must be submitted no later
than 30 calendar days following the period covered by the report.
(Grantee's Fiscal Year End date).12/31
The first BoBS 2832 report shall cover the reporting period after the
For the purpose of reconciliation, the Grantee must submit a BoBS 2832 report for the period ending
A BoBS 2832 report marked as “Final Report” must be submitted to the Grantor 60 days after the end date of the
Agreement. Failure to submit the required BoBS 2832 reports may cause a delay or suspension of funding.
The Grantee must submit a BoBS 2832 report for the period ending 6/30 - State fiscal Year End Grantee shall submit to
Grantor a BoBS 2832 report for the period ending June 30 within 30 calendar days of the end of the State Fiscal Year.
No additional reporting required.
Renewal. This Agreement may not be renewed.
The Grant Accountability and Transparency Act (30 ILCS 708/45) statute and regulations do not apply to this Grant
Agreement. Any and all references to the statute and/or regulations are not applicable to this Grant Agreement. Grantee
shall continue to comply with all Federal requirements including 2 CFR Part 200, as applicable.
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
1. Prior to the Project Completion Date, the GRANTEE shall:
a. Execute on its own behalf, when applicable, the Application for Federal Assistance made or to be made to the FAA, the
acceptance of such Grant Offer as shall be tendered by the United States through the FAA, and any and all amendments to
such grant agreement. The GRANTOR after approval thereof shall submit this Agreement to the FAA when applicable.
b. Employ a Consulting Engineer who is qualified to provide:
• Qualified resident or project engineer(s), registered in the State of Illinois and approved by the GRANTOR;
• Materials testing technician(s) approved by the GRANTOR;
• Any project reports required by the GRANTOR or the FAA; and
• Compliance with the Disadvantaged Business Enterprise requirements for the Project.
c. Obtain for the benefit of the GRANTOR all federal, State, and local permits as may be necessary to complete the Project.
Further, for each phase of Project work which is covered by separate contract, the Consulting Engineer shall render to the
GRANTOR, through the Project Coordinator, both a semifinal and final inspection report. The final inspection report(s) shall
certify to the GRANTOR and to the GRANTEE that the work involved has been fully completed in accordance with the
plans, specifications and contract(s), including modifications or supplements by the GRANTOR the FAA through an
approved change order, supplementary contract, or otherwise. The final inspection report(s) shall also certify that the work is
acceptable to the Consulting Engineer.
Further, during the construction of the Project and prior to the Project Completion Date, the Consulting Engineer shall report
directly to the Project Coordinator and may receive from the Project Coordinator such delegations of authority as the Project
Coordinator believes to be reasonably appropriate to act and approve routine items on behalf of the Project Coordinator and
the GRANTOR.
2. The GRANTEE shall agree that it will strictly comply with all State or Federal laws, rules, regulations, Program Guidance
Letters, Grant Assurances and Covenants which are relevant to this Project, including, but not limited to, those stated in or
incorporated by reference in the federal Grant Agreement during construction of the Project.
3. After the Project Completion Date, the GRANTEE agrees that:
a. The airport which is the subject of this Agreement will be owned or effectively controlled, operated, repaired and
maintained adequately during its full useful life, or a period of 20 years, whichever is longer, for the rightful, fair, equal, and
uniform use and benefit of the public; and
b. It will comply with all applicable State and Federal laws, rules, regulations, procedures, covenants and assurances
required by the State of Illinois, GRANTOR, or the FAA in connection with any funds tendered under the Act in the operation
of the airport; and
c. It will file with the GRANTOR and the FAA such reports as may be requested concerning the use, maintenance, and
operation of the Airport.
4. The GRANTEE agrees to keep complete and adequate books and records in accordance with standard accounting
procedures prescribed by the GRANTOR or the FAA relating to the Project described in this Agreement. The GRANTEE
shall maintain, for a minimum of 5 years after the completion of the contract, adequate books, records, and supporting
documents to verify the amounts, receipts, and uses of all disbursements of funds passing in conjunction with the contract;
the contract and all books, records, and supporting documents related to the contract shall be available for review and audit
by the FAA, Auditor General or the Illinois Department of Transportation/ GRANTOR; and the GRANTEE agrees to
cooperate fully with any audit conducted by the Auditor General or the Illinois Department of Transportation/ GRANTOR and
to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
by this section shall establish a presumption in favor of the State for recovery of any funds paid by the State under the
contract for which adequate books, records, and supporting documentation is not available to support their purported
disbursement.
a. GRANTEE shall keep project accounts and records which fully disclose the amounts and disposition of the proceeds of
the grant, received by the GRANTEE.
b. The GRANTOR reserves the right for its auditors to review and audit any and all records relating to projects funded by the
GRANTOR or the FAA at the GRANTEE's office or location. Such audits can be used to expand on the audit work already
performed by the independent auditor. These audits can also be made based on special requests from GRANTOR officials.
5. No leases will be entered into by the GRANTEE which grants exclusive use rights to any grantee for any facilities which
are the subject of this Project.
6. The GRANTEE agrees not to dispose of airport land, purchased either wholly or partially by State funds, by sale or lease
without the consent of the GRANTOR. In the event such consent is obtained, the GRANTEE further agrees to utilize for
airport development the State's share of the acquisition cost or the fair market value of the land at the time of the sale,
whichever is greater, based upon the percent of participation by the State in the original purchase. The proceeds from the
sale of airport land which has had State participation shall be reserved and expended on items of work which would be
normally eligible for State participation. Toward this end, the GRANTEE shall include a provision in each instrument
recorded for every interest in land acquired or for which reimbursement is made under this Agreement which reads as
follows:
The property interest of the GRANTEE in this real estate cannot be transferred without the written approval of the Illinois
Department of Transportation, Division of Aeronautics. Further, in the event any such interest is no longer used for an
approved airport purpose without the written approval of the Department that interest shall revert to a public airport entity
appointed by the Department.
7. The GRANTEE covenants to zone (within its powers to do so) the Airport and its environs for compatible land use. The
GRANTEE shall adopt airport hazard zoning regulations or shall request the GRANTOR to adopt airport hazard zoning
under Section 17 of the Airport Zoning Act, (620 ILCS 25/17).
8. Land acquired or for which reimbursement is made under this Agreement which is farmed shall conform to the
GRANTOR's guidelines for the development of a farming plan and shall comply with the erosion sediment control program
and standards as developed by the Illinois Department of Agriculture or pertinent standards promulgated by a soil and water
conservation district pursuant to Sections 36 and 38 of the Illinois Soil and Water Conservation District Act (70 ILCS 405/36
& 38).
9. The GRANTEE hereby certifies to the GRANTOR that it has acquired, in its name prior to construction, clear title in fee
simple to all real estate upon which construction work is to be performed and a sufficient interest (by easement or otherwise)
in any other real estate which may be affected by the construction process.
10. All commitments by the GRANTEE hereunder are subject to constitutional and statutory limitations and restrictions
binding upon it.
The GRANTEE shall comply with all of the attached assurances, federal regulations, and laws, as shall apply to the Project,
which are hereby incorporated into this Agreement by reference.
1. The applicable FAA cash management system is completed by drawing down federal grant funds by using the Delphie
Invoicing system. See Article IV, Sec. 4.4.
2. This agreement is exempt from the Grants Funds Recovery Act, 30 ILCS 705/3. If applicable, interest on grant funds
shall be handled as stated under Article IV, Sec. 4.7.
3. Billing schedule is based on progress payment schedule set forth in the contract. GRANTOR will receive invoices as
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
work is completed from the GRANTEE. See Article IV, Sec. 4.8.
4. Scope of activities/Purpose of Grant is included in Exhibit A (Project Description) and Exhibit B (Deliverables) and through
the GRANTOR/GRANTEE’s Project contract. See Article V, Sec. 5.1.
5. Monitoring and Access to Information are subject to Federal requirements including, but not limited to, FAA and USDOT.
See Article IX.
6. Annual Financial Reports are exempt under this agreement.
7. Required Periodic Performance Reports are listed in Exhibit D as specified. See Article XI
8. Content of Performance Reports will be in accordance with State and Federal requirements as stated in Exhibit D and the
Project contract. See Article XI
9. GRANTEE may be self-insured so long as sufficient funds exist to cover replacement costs set forth in
Article XX, Sec.20.1. Insurance coverage by the vendor or contractor may be required by the Project contract.
10. USDOT and/or FAA required provisions are incorporated by applicable reference in Exhibit E.
In addition to Article I, the following definitions are applicable:
• “Agreement” means this Inter-Governmental Agreement.
• “AIP” means the FAA Grants-in-Aid for Airports; Airport Improvement Program.
• “AIP Handbook” means FAA Order 5300-38D (or most current publication of the Airport Improvement Program Handbook).
The AIP Handbook provides guidance and sets forth the policies and procedures of the Airport Improvement Program (AIP).
• “AIP Sponsor Guide” means the FAA supplemental guidance for Central Region airport owners and their consultants with
obtaining and administering an AIP grant available at http://www.faa.gov/airports/central/aip/sponsor_guide/.
• "Airport" and "facility" as used herein mean the air navigation, take-off areas, landing areas, taxiways, and all similar areas
of the Municipality's property used for the purpose of air transportation, including but not limited to all areas of the
Municipality's property where improvements have been previously made and funded in whole or in part with funds provided
by the Department or the FAA.
• "Consulting Engineer" as used herein mean a person, firm, corporation or entity employed by the Municipality, by a
contract approved by the Department or the FAA in connection with this Project, who is prequalified in accordance with the
Department's procedures and whose resident or project engineer(s) assigned to the Project are registered in the State of
Illinois.
• "Contractor" as used herein shall mean a person, firm, corporation, or entity employed by the Municipality, by a contract
approved by the Department or the FAA, to complete this Project.
• “FAA” means the Federal Aviation Administration.
• “Notice-to-Proceed date” for the project considered under this Agreement is the date of the IDOT Program Letter (herewith
attached) in which the Sponsor is notified of the project’s inclusion in the state’s multi-modal program thereby allowing all
costs incurred after that date considered eligible for participation subject to review and approval by the Department.
• "Project" as used herein means this project which shall be identified as Illinois Project Number , State Block Grant
Numbers (if applicable), and described in Exhibit A.
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
• “USDOT” means the United States Department of Transportation.
Disadvantaged Business Enterprise (DBE) - To the extent required by federal law, regulation, or directive, the GRANTOR
encourages all of its grantees to make a good-faith effort to contract with DBEs. GRANTEES agree to facilitate participation
of Disadvantaged Business Enterprises (DBE) as follows:
1. The GRANTEE agrees to comply with Section 1101(b) of the FAST-ACT, and USDOT regulations, “Participation by
Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs,” 49 CFR Part 26,
including any amendments thereto.
2. The GRANTEE shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of
any USDOT-assisted contract or in the administration of its DBE program or the requirements 49 CFR Part 26. The
GRANTEE shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award
and administration of USDOT-assisted contracts. The recipient's DBE program, as required by 49 CFR Part 26 and as
approved by USDOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation
and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the GRANTEE of its
failure to carry out its approved program, the USDOT may impose sanctions as provided for under 49 CFR Part 26 and
may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies
Act of 1986 (31 U.S.C. 3801 et seq.).
3. Each contract signed with a contractor (and each subcontract the prime contractor subcontractor) must include the
following assurance:
a. The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in
the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and
administration of USDOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach
of this contract, which may result in the termination of this contract or such other remedy as the recipient, deems
appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non-responsible.
b. For contracts let by the GRANTEE: The prime contractor agrees to pay each subcontractor under this prime contract for
satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contractor
receives. The prime contractor agrees further to return retainage payments to each subcontractor within 30 days after the
subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above referenced time
frame may occur only for good cause following written approval of the awarding agency. (Note: If the project is let by IDOT,
this section does not apply.)
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2024
Agreement No. 24-2151-48058
PART THREE -PROJECT-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE and Grantor-Specific Terms in PART TWO, Grantor has the following
additional requirements for this Project:
In accordance with, 2 CFR Part 200, Subpart F, Audit Requirements, such non-federal entities that expend
$750,000.00 or more in Federal awards in a year are required to have a single audit performed. The Grantor is
required by federal law to obtain and review the single audit of all entities that had any federally participating
funds pass through it, irrespective of the amount provided by the Grantor. It is the responsibility of the Grantor
expending federal funds to comply with the requirements of 2 CFR Part 200 and determine whether they are
required to have a single audit performed.
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State of Illinois
UNIFORM CAPITAL BUDGET TEMPLATE
9.Construction Management/Oversight
Costs associated with managing the construction activities and/or overseeing all aspects of the construction project, either by contractor personnel or Grantee personnel,
but limited to verifiable time working on this project.
Purpose Description of Work Item Add/Delete
Cost Rows
Add
Delete
State Total
Add . Delete
Non-State Total
Total
Narrative (State):
Narrative (Non-State): (i.e. "Match" or "Other Funding") Match:
Page 18 of 28
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State of Illinois
UNIFORM CAPITAL BUDGET TEMPLATE
10.Construction
All costs associated with physical construction and construction related services provided by the contractor(s) of the facility.
Purpose Description of Work Item Add/Delete
Cost Rows
... > .. Add:;> .. ·. ... . . . . ;:L,:.
State Total
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Total
Narrative (State):
Narrative (Non-State): (i.e. "Match" or "Other Funding") Match:
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State of Illinois
UNIFORM CAPITAL BUDGET TEMPLATE
16.Grant Exclusive Line ltem(s)
Line item determine to be needed by Programmatic of federal reporting purposes. State Awarding Agency will be required to provide definition and instructions per each Grant Exclusive Line Item developed.
Description Quantity Basis Cost Length of Time Grant Exclusive Line Add/DeleteItem Cost Row
t .... i<Add•··•.·•·•··· 1 . / .. D.eJetei··
State Total
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Total Grant Exclusive Line Item
Grant Exclusive Line Item Narrative (State):
Grant Exclusive Line Item Narrative (Non-State): (i.e. "Match" or "Other Funding")
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A.··.dd.NeW GrantEXcl.Osive Line•.ltem... . . . ..... .. . . .. J. .. l Delete Grant Exclusive Line Item
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48,000.00
48,000.00
Jason Woodworth 4/01/2024
Joseph Segobiano 04/01/2024
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Page 1As of 2 Apr 2024 10:09GBG-5139-0000Project Status ReportState Num:2024Program Year:Exhibit 1GALESBURG MUNICIPAL AIRPORTPlanning - Airport Layout Plan, Phase 1: Aviation Forecasts and Primary Runway AlternativesAirport:Description:PendingFed Status:PendingState Status:Federal Num:Line Item StatusNumTotalFederalLocalStatePd to DateBalanceDescriptionPlanning, Airport Layout Plan - City of Galesburg*ALP Phase 1 - Forecasts and RWY Alternatives0.0048,000.004,800.0043,200.0048,000.000.0010.0048,000.004,800.0043,200.0048,000.000.00T O T A L E L I G I B L E C O S T SReserves (+) / shortfalls (-)T O T A L A P P R O V E D F U N D I N G0.000.000.000.000.000.0048,000.004,800.0043,200.0048,000.000.000.00Funding SummaryAmend NumDescriptionTotalFederalLocalStateAgency agreement0.0048,000.004,800.0043,200.00T O T A L A P P R O V E D F U N D I N G0.0048,000.004,800.0043,200.00Program budget (for information only)0.0048,000.004,800.0043,200.00Project Receipts And ExpendituresTotalFederalStateLocalLetter of CreditCash rec'd or credited net of refunds and derel.43,200.000.0043,200.000.00Net cash paid or credited0.000.000.000.00Balance of cash or credit43,200.000.0043,200.000.000.000.000.00DocuSign Envelope ID: 840D5B58-98C6-41BE-A60E-2CA95BF4BD64
Page 2As of 2 Apr 2024 10:09GBG-5139-0000Project Status ReportState Num:2024Program Year:Exhibit 1GALESBURG MUNICIPAL AIRPORTPlanning - Airport Layout Plan, Phase 1: Aviation Forecasts and Primary Runway AlternativesAirport:Description:PendingFed Status:PendingState Status:Federal Num:Accrual StatusTotalFederalStateLocal0.0048,000.004,800.0043,200.00Total eligible costsCash rec'd or credited net of refunds and derel.Accrual position payables (+) / receivables (-)0.00-4,800.00-4,800.000.0043,200.000.0043,200.000.00Receipt EntriesDateFundTransaction amountTrnVendorLine item16 Mar 202401143,200.00R011-49460-4900-002343,200.00Fund totalTotal project transactions 43,200.00DocuSign Envelope ID: 840D5B58-98C6-41BE-A60E-2CA95BF4BD64
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___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: MKD Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
MAY 6, 2024
AGENDA ITEM: Approval of design services for replacing the 5-million-gallon water storage tank
at 920 W. Main Street.
SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend
approval of design service for replacement of the 5-million-gallon water storage tank at 920 W.
Main Street.
BACKGROUND: The city currently has two existing water storage reservoirs at the water
treatment plant located at 920 W. Main Street. The two reservoirs are one (1) 5-Million Gallon
(5MG) reservoir and one (1) 4-Million Gallon (4MG) reservoir. The 5MG Reservoir was installed
in 1949. The 5MG reservoir is constructed of a prestressed concrete wall with mortar coating and
has an estimated lifespan of 75 years. The city has conducted routine inspections and
rehabilitations of the reservoir due to its age, with the most recent rehabilitation occurring over
10 years ago.
In 2022, the city enlisted Klingner and Associates to perform a visual inspection and complete a
structural review of the reservoir. They recommended an independent inspection due to
concerns with extensive exterior cracking. In March 2023, the third-party engineering firm
determined that the 5MG reservoir was at the end of its useful life and any further rehabilitation
would not be cost-effective. The recommendation was to replace the 5MG reservoir within five
years.
In addition to the 5MG tank review, Klingner and Associates has extensive knowledge of the City’s
water system and has completed numerous water system projects in the past decade. They have
experience with storage tanks and reservoirs, having designed over 200 for various
municipalities. Additionally, Klingner has geotechnical analysis capabilities in-house that will be
needed for the design of the new reservoir.
The design phase is expected to take approximately eight months to complete, with the current
estimate of the construction phase being fifteen months.
BUDGET IMPACT: Klingner and Associates has submitted a proposal for engineering services in
the amount of $195,000.00. This is a planned project, and sufficient funds are included in the
water fund of the 2024 budget to pay for the 5MG tank replacement design services.
SUPPORTING DOCUMENTS:
1.Consultant Agreement
24-4031
PROPOSAL FOR: City of Galesburg, IL
PROJECT: 5MG Reservoir Proposal
DATE: March 19, 2024
I. PROJECT DESCRIPTION/UNDERSTANDING
The City of Galesburg has requested that Klingner & Associates, P.C. (Klingner) provide a proposal
to develop bid documents to replace the existing 5MG Reservoir located at the Water Treatment
Plant in Galesburg. The existing 5MG concrete reservoir is a circular structure bult in 1949. The
reservoir is now 75 years old, has been renovated multiple times previously, and a 2023 inspection
recommended replacement.
The proposed replacement circular reservoir would be located just west of the Water Treatment Plant
to ensure continued operation of the existing 5MG reservoir during the construction of the
replacement reservoir.
PROJECT TEAM
Mark Lee, P.E. – Project Manager
Mark Bross, P.E. – Engineering Lead
Klingner Water Department Engineering Staff
II. SCOPE OF SERVICES
The following scope of services are included:
o Determine proposal reservoir size.
• Review existing water use records and operating records.
• Review total available emergency water supply for City.
• Review disinfection byproducts impact by modifying reservoir size.
o Complete a topographic survey of the site and prepare a preliminary site plan for review
with City staff to inform the final location of the proposed reservoir.
o Complete hydraulic calculations to size piping appropriately for the proposed reservoir in
order to function in tandem with the existing 4MG reservoir.
o Soil Borings
• Perform up to five (5) geotechnical soil borings as required for this type of
reservoir to determine the conditions and bearing capacity of soils in the
proposed location.
• Prepare a geotechnical investigation report.
o Prepare plan set including:
• Site Plan
• Piping Plan
• Reservoir Plan
• Electrical Plan
• Controls Plan
• Aeration System Plan
• General Notes
• Construction criteria
City of Galesburg, IL
Proposal for 5MGD Reservoir
04/02/2024
Page | 2
•Reservoir amenities.
o Prepare detailed technical specifications and bidding documents that include the
geotechnical report for use in bidding the project.
o Prepare a detailed cost estimate for the proposed reservoir.
o Prepare a full bid package including plans and specifications.
o Conduct 30%, 80% and 100% review meetings with the City for approval.
o Prepare the IEPA construction permit application for approval.
o Provide bidding services, including addenda during bidding, responding to submitted
questions, bid opening attendance, and a bid recommendation letter.
III.INFORMATION TO BE PROVIDED TO KLINGNER BY OTHERS:
o Client Input.
o Existing Design, Inspection Reports, or Pertinent Technical Information
o Client review and approval for each phase of work.
IV.CONSULTANT SERVICES
Klingner does not anticipate the need to hire any subconsultants for this project. If agreements are
requested to be held with a sub consultant and an agreement can be reached, we will hold the
consultant agreement for 1.15 times the cost of all consultant fees for the project.
V.COMPENSATION
Compensation shall be based on a lump sum fee as per the following breakdown. Payments shall be
made in accordance with Klingner & Associates, P.C.’s General Terms and Conditions. These fees
are generated in relation to the Scope of Services herein.
FEE BY PHASE
Discipline / Phase Lump Sum
5MG RESERVOIR REPLACEMENT DESIGN $195,000
Lump Sum Total: $195,000
VI.SCHEDULE
Klingner shall coordinate a schedule with the City of Galesburg after the Notice to Proceed.
VII.REIMBURSABLE EXPENSES
In addition to the compensation for basic engineering services, normal project-related
reimbursable expenses will be invoiced at 1.15 times the cost to the Engineer. The reimbursable
expenses are attached. No mileage will be billed for this project.
VIII.ADDITIONAL SERVICES
The following Additional Services are outside the Scope of Services as defined above and are to
be discussed with the Client prior to execution. Additional Services, if requested by the client, will
be billed hourly unless otherwise specified:
— Design revisions or out of sequence work initiated by the Client after approvals.
— Presentations at public meetings if required.
City of Galesburg, IL
Proposal for 5MGD Reservoir
04/02/2024
Page | 3
— Coordination and specifications for the demolition of existing site features.
— Value engineering beyond what is included in the incorporation of the CD set.
— Construction Material Testing
— Construction on-site observation
— Construction Administration services
— Environmental services or construction worker provisions
— Development of 3-D computer models for Client deliverables and use other than as a
design tool during the design and documentation phase
IX.APPROVAL
All services will be completed in accordance with the terms included in the between Klingner &
Associates, P.C. and The City of Galesburg, IL.
Mark Lee, P.E.
Galesburg Regional Office Manager
Klingner & Associates, P.C.
Date
City of Galesburg Date
April 2, 2024
General Terms & Conditions Page 1 of 2
Revised 05/11/2023
GENERAL TERMS AND CONDITIONS
DEFINITIONS: The term Client shall be herein interpreted as the person, corporation, or public entity to which this contract is made. The term E/A/S is
any division of Klingner & Associates, P.C. providing the professional Engineering, Architectural, or Surveying services.
SCOPE OF SERVICES: Services are limited to those specifically listed; they do not include others not set forth or not listed which are expressly
excluded from the scope of the E/A/S's services unless separately provided in writing, including but not limited to special inspections and structural tests
as defined in Sections 1701 through 1715 of the International Building Code (IBC). The E/A/S assumes no responsibility to perform or provide any
services not specifically listed.
STANDARD OF PRACTICE: Services performed by the E/A/S under this agreement will be conducted in a manner consistent with that level of care
and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation,
expressed or implied, and no warranty or guarantee is included or intended in this agreement, or in any report, opinion, document or otherwise.
FIDUCIARY RESPONSIBILITY: The Client confirms that neither the E/A/S nor any of the E/A/S’s subconsultants or subcontractors has offered any
fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by the E/A/S or and of the E/A/S’s subconsultants or
subcontractors as a consequence or the E/A/S’s entering into this Agreement with the Client.
CHANGED CONDITIONS: This Agreement is based on conditions actually known by or disclosed to the E/A/S. If other conditions not originally known
or disclosed become known or disclosed, the E/A/S may require a renegotiation of appropriate portions of this Agreement (e.g., compensation or scope
of service).
INFORMATION PROVIDED BY OTHERS: The Client shall furnish and grant permission to use, at the Client's expense, all information, requirements,
reports, data, surveys and instructions as defined in the Scope of Services of this Agreement. The E/A/S may use such information, requirements,
reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof without independent
verifications or investigation.
UNAUTHORIZED CHANGES: In the event the Client, the Client's contractors or subcontractors, or anyone for whom the Client is legally liable makes or
permits to be made any changes to any reports, plans, specifications or other construction documents prepared by the E/A/S without obtaining the
E/A/S's prior written consent, the Client shall assume full responsibility for the results or consequences of such changes. Therefore the Client waives any
claim against the E/A/S and releases the E/A/S from any liability arising directly or indirectly from such unapproved changes whether or not known by the
E/A/S.
CHANGE ORDERS: The Client agrees not to make any claim directly or indirectly against the E/A/S on the basis of professional negligence, breach of
contract, or otherwise with respect to the costs of approved Covered Change Orders unless the costs of such approved Covered Change Orders exceed
fifteen percent (15%) of Construction Cost, and then only for an amount in excess of such percentage. For purposes of this paragraph, the cost of Covered
Change Orders will not include any costs that Client would have incurred if the Covered Change Order work had been included originally without any
imprecision, incompleteness, error, omission, ambiguity, or inconsistency in the Contract Documents and without any other error or omission of the E/A/S
related thereto.
BETTERMENT: If, due to the E/A/S's negligence, a required item or component of the Project is omitted from the E/A/S's construction documents, the
E/A/S shall not be responsible for paying the cost required to add such item or component to the extent that such item or component would have been
required and included in the original construction documents. In no event will the E/A/S be responsible for any cost or expense that provides betterment
or upgrades or enhances the value of the Project.
COMPENSATION METHODS: The “Lump Sum” method includes compensation for the E/A/S’s services and services of outside the E/A/S’s, if any.
Appropriate amounts will be incorporated in the Lump Sum to account for labor, overhead, profit and may or may not include Reimbursable Expenses.
The “Standard Hourly Rate” method is an amount equal to the cumulative hours charged per each classification of employee, times a current Standard
Hourly Rate (revised annually on July 1st) for each applicable billing classification for all services performed on a Specific Project, plus Reimbursable
Expenses and outside the E/A/S charges, if any. The “Payroll Cost Times Multiplier” method is an amount equal to the cumulative hours charged per
each classification of employee, times a specified multiplier of the employee’s payroll cost. The “Payroll Cost” is defined as the salary and wage of an
employee plus the cost of customary and statutory benefits including, but not necessarily limited to, social security contributions, unemployment, health,
sick leave, vacation, workers' compensation, incentive and holiday pay applicable thereto. "Reimbursable Expenses" means the actual expenses
incurred directly or indirectly in connection with the work including but not limited to the following: transportation and subsistence, telephone and media
expenses, reproduction or printing, computer time, and outside the E/A/Ss.
PAYMENT: The E/A/S may invoice for its services and expenses monthly, based on the proportion of the actual work completed at the time of invoicing.
Payment due in 15 days. Interest charged at 1% per month on accounts over 30 days. A 3.5% convenience fee will be charged for electronic payments.
Please contact our office to pay electronically. Please return a copy of invoice with payment to assure proper credit. In addition, the Client agrees to pay
attorney fees, cost and collection expenses if incurred by the E/A/S to obtain payment. If payment request is passed on to a collection agency, the Client
agrees to pay the invoice amount and accrued interest, plus the fee of the collection agency. Any claim for payment will be brought in Adams County,
Illinois.
RISK ALLOCATION: The E/A/S’s liability to the Client for injury or damage to persons or property arising out of work performed for the Client and for
which liability may be found to rest upon the E/A/S, other than for professional errors, omissions or negligence will be limited to the E/A/S’s general
liability insurance coverage of $1,000,000.00.
LIMITATION OF LIABILITY: For any damage on account of professional errors, omissions or negligence will be limited to $100,000.00 or the
fee, whichever is less. In no event shall the E/A/S be liable for incidental or consequential damages. This provision is separable from the
remainder of this agreement to the extent inconsistent with law.
CONSTRUCTION CONTINGENCY: Client recognizes and expects that certain Change Orders may be required to be issued as the result in whole or part of
imprecision, incompleteness, errors, omissions, ambiguities, or inconsistencies in the Drawings, Specifications, and other design documentation furnished by
the E/A/S or in the other professional services performed or furnished by the E/A/S under this Agreement (“Covered Change Orders”). Accordingly, Client
agrees to budget a minimum of five percent (5%) of the total client’s construction contractor’s bid amount(s) for contingencies.
DEFECTS IN SERVICE: The Client shall immediately report to the E/A/S any defects or suspected defects in the E/A/S's services of which the Client
becomes or should have become aware and allow the E/A/S to take measures to minimize the consequences of such a defect. Failure by the Client to
notify the E/A/S shall relieve the E/A/S of the costs of remedying the defects claimed above the sum such remedy would have cost had prompt
notification been given when such defects were or should have been first discovered.
General Terms & Conditions Page 2 of 2
Revised 05/11/2023
ILLINOIS REVISED STATUTES COMPLIANCE: The Consultant and he/she and his/her principals have not been barred from signing this Agreement
as a result of a violation of Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes).
TIME OF COMPLETION: The E/A/S will use its best efforts to complete the work by the date indicated in the schedule, but the E/A/S shall incur no
liability due to any delay for any reason and the Client’s obligation to pay fees and expenses shall not be affected by any delay. In addition, if any delay
increases the cost or time required by the E/A/S to perform its services in an orderly, professional and efficient manner, the E/A/S shall be entitled to a
reasonable and equitable adjustment in schedule and/or compensation.
OWNERSHIP OF DRAWINGS AND ELECTRONIC INFORMATION: Drawings, tracings, plats, specifications, CADD files, electronic information, and
other products produced by the E/A/S may be used in connection with the Client’s presently proposed project, but shall otherwise be the E/A/S’s
property and their use for any other project is not authorized. The Client agrees, to the fullest extent permitted by law, to hold harmless and indemnify
the E/A/S from and against all claims, liabilities, losses, damages, and costs, including but not limited to attorney’s fees, arising out of or in any way
connected with modification, translation, misinterpretation, misuse, or reuse by the Client or others of the machine readable information and data or
other electronic data which may be provided by the E/A/S under this Agreement. Contract Documents include both the sealed drawings and the
electronic files. If there is a conflict between the two, the sealed drawings will govern.
ACCEPTANCE PERIOD: CADD files shall have an acceptance period of 90 days. During this time, the Client can examine the electronic files and verify
their correctness. The E/A/S will remedy any errors discovered in the files during this period. Once the acceptance period ends, the Client has accepted
the files and takes responsibility for their ongoing maintenance.
OPINIONS OF PROBABLE COST: In providing opinions of probable cost, the Client understands that the E/A/S has no control over contractor’s costs
or the price of contractor’s labor, equipment or materials, or over the Contractor’s method of pricing, and that the opinions of probable cost provided
herein are to be made on the basis of the E/A/S’s qualifications and experience. The E/A/S makes no warranty, expressed or implied, as to the accuracy
of such opinions as compared to bid or actual costs.
HAZARDOUS ENVIRONMENTAL CONDITIONS: Unless expressly stated in writing, the E/A/S does not provide assessments of the existence or
presence of any hazardous or other environmental conditions or environmental contaminants or materials (“Hazardous Environmental Conditions”).
Client shall inform the E/A/S of any and all known Hazardous Environmental Conditions before services are provided involving or affecting them. If
unknown Hazardous Environmental Conditions are encountered, the E/A/S will notify the Client and, as appropriate, government officials of them. The
E/A/S may without liability or reduction or delay of compensation due suspend services on the affected portion of the project until Client takes
appropriate action to abate, remediate, or remove the Hazardous Environmental Condition. The E/A/S shall not be considered an “arranger”, “operator”,
“generator”, “transporter,” “owner,” or “responsible party” of or with respect to contaminants, materials, or substances: assumes no liability for correction
of any Hazardous Environmental Condition; and shall be entitled to payment or reimbursement of expenses, costs, or damages occasioned by
undisclosed Hazardous Environmental Conditions.
CONSTRUCTION SERVICES: Should the Client provide construction observation or review with either the Client’s representatives or a third party, the
E/A/S’s services under this Agreement will be considered to be completed upon completion and submittal of the Final Design or the services outlined in
the Scope of Work. It is understood and agreed that if the E/A/S’s Services under this Agreement do not include project observation, or review of the
Contractor’s performance, or other construction services, and that such services will be provided by the Client, then the Client assumes all responsibility
for interpretation of the Contract Documents and for construction observation or review and waives any claims against the E/A/S that may be in any way
connected thereto.
AUTHORITY AND RESPONSIBILITY: The E/A/S (1) does not guarantee the actual bids the Client will receive or the work of any Contractor or
Subcontractor, (2) has no authority to stop work by any Contractor or Subcontractor, (3) has no supervision or control as to the work or persons doing
the work, (4) does not have charge of the work, (5) is not responsible for safety in, on, or about the job site, and (6) does not have any control of the
safety or adequacy of any equipment, building component, scaffolding, supports, forms or other work aids. The E/A/S neither guarantees the
performance of any Contractor nor assumes responsibility for any Contractor’s failure to finish and perform its work in accordance with the Contract
Documents.
TERMINATION: This agreement may be terminated by either party on written notice. If terminated by either party (with or without cause), the Client
agrees to pay for all services and reimburse all expenses performed or incurred to and including the date written notice of termination is received by
either party.
DISPUTE RESOLUTION: Any claims or disputes made during design, construction or post-construction between the Client and the E/A/S shall be
submitted to non-binding mediation. The Client and the E/A/S agree to include a similar mediation agreement with all Contractors, Subcontractors, Sub
consultants, Suppliers and Fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties.
BINDING EFFECT: This is the entire agreement. It may not be amended except in writing. It shall be binding on both the Client and the E/A/S and their
legal representatives, executors, administrators, successors and assigns.
INDEMNIFICATION: The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the E/A/S, his or her officers, directors,
employees, agents and sub consultants from and against said damages, liabilities or costs, including reasonable attorneys’ fees and defense costs,
arising out of or in any way connected with the E/A/S’s providing emergency services under this Agreement, excepting only those damages, liabilities or
costs arising directly from the sole negligence or willful misconduct of the E/A/S.
FAST TRACK/DESIGN-BUILD AND CONSTRUCTION: In consideration of the benefits to the Client of employing the “fast track” process (in which
some of the E/A/S’s design services overlap the construction work and/or are out of sequence with the traditional project performance or delivery
method), and in recognition of the inherent risks of fast tracking to the E/A/S which Client accepts, the Client waives all claims against the E/A/S for
design changes and modification of portions of the services already constructed due to the Client's decision to employ the fast track process. The Client
further agrees to compensate the E/A/S for all Additional Services required to modify, correct, or adjust the Construction Documents and coordinate
them in order to meet the Client's Project requirements because of the Client's knowing decision to construct the Project in a fast track manner.
RIGHT OF ENTRY: Client shall provide for E/A/S’s right to enter property owned by Client and/or others in order for E/A/S to fulfill the scope of service
for this Project. Client understands that use of exploration equipment may unavoidably cause damage, the correction of which is not the responsibility of
E/A/S.
BURIED UTILITIES: Client shall be responsible for designating the location of all utility lines and subterranean structures within the property lines of the
Project. Client agrees to waive any claim against the E/A/S and to defend, indemnify and hold harmless for any claim or liability for injury or loss arising
from the E/A/S or other persons encountering utilities or other manmade objects that were not called to the E/A/S’s attention or which were not properly
located on the plans furnished to the E/A/S. Client further agrees to compensate the E/A/S for any time or expenses incurred by the E/A/S in defense of
any such claim, in accordance with the E/A/S’s standard hourly per diem fee schedule and expense reimbursement policy.
Reimb Exp effective 07-01-23
Per diem
REIMBURSABLE EXPENSE ITEMIZATION EFFECTIVE JULY 1, 2023 THROUGH JUNE 30, 2024
PRINTING
REPORTS, MANUALS, SPECIFICATIONS COPIES B & W Color
8 ½" x 11", including Collating & Binding ................................................................. $ 0.18 Each $ 0.52 Each
8 ½" x 14", including Collating & Binding ................................................................. $ 0.22 Each $ 0.79 Each
11" x 17", including Collating & Binding................................................................... $ 0.29 Each $ 1.20 Each
PLAN SHEETS (Based On Square Footage Of Media Used) B & W Color
Bond ....................................................................................................................... $ 0.60/sq ft 2.10/sq ft
Vellum .................................................................................................................... $ 0.70/sq ft 2.50/sq ft
Mylar ...................................................................................................................... $ 0.85/sq ft 3.15/sq ft
COMPUTER PLOTTING
Labor cost plus media ($50.00 minimum charge for non-project related plotting)
GENERAL ITEMS
Mileage (may adjust due to fuel fluctuations) ................................................................................................ $ 0.67 per mile
Reproduction (i.e. Prints, Copies, Plans, etc) ................................................................................................ At Cost + 15%
Computer Aided Design/Drafting .................................................................................................................. $ 18.00 per Hour
Long Distance & Cell Calls, Subsistence & Lodging ...................................................................................... At Cost
Non-reusable Supplies ................................................................................................................................. At Cost + 15%
Boat .............................................................................................................................................................. $ 315.00/Day
ATV .............................................................................................................................................................. $ 84.00/Day
ATV-Truck .................................................................................................................................................... $ 126.00/Day
Digital Copies – CD / Flash Drive .................................................................................................................. $ 7.50 Ea + Labor
SURVEY ITEMS
Three Dimensional Scanning ...................................................................................................................................... $231.00/Hour
Global Positioning & Robotic Survey Instrument ......................................................................................................... $32.00/Hour
Drone (Imagery) ......................................................................................................................................................... $100.00/Hour
Drone (Survey) ........................................................................................................................................................... $300.00/Day
Drone (Survey Software) ............................................................................................................................................ $275.00/Day
Wood Lath .................................................................................................................................................................. $ 1.70 Each
2" x 2" or 1” x 2” Wood Hub ........................................................................................................................................ $ 1.70 Each
Wood Paddle Stake .................................................................................................................................................... $ 2.10 Each
Concrete Monument ................................................................................................................................................... $71.50 Each
Wire Flag Marker ........................................................................................................................................................ $ 0.25 Each
Iron Pipe Marker ......................................................................................................................................................... $15.75 Each
Rebar Pin Marker ....................................................................................................................................................... $ 4.20 Each
Fence Post ................................................................................................................................................................. $12.60 Each
GPS Monuments ...................................................................................................................................................... At Cost
Recorder, Filing Fees ................................................................................................................................................. At Cost
ENVIRONMENTAL ITEMS
Peristaltic Pump .......................................................................................................................................................... $95.00/Day
Bailer .......................................................................................................................................................................... $11.50 Each
PID Meter ................................................................................................................................................................... $100.00/Day
pH Meter..................................................................................................................................................................... $12.60/Day
Geoprobe .................................................................................................................................................................. $105.00/Hour
Bentonite .................................................................................................................................................................... $21.00/Bag
Sand ........................................................................................................................................................................... $13.50/Bag
TESTING SERVICES
Concrete Slump and Air Tests (ASTM C143 and ASTM C231) ............................................................................. At Labor
Concrete Cylinder Molds............................................................................................................................................. $4.20 Each
Concrete Cylinder Tests (ASTM C39, ASTM C617, and ASTM C31) ........................................................... $26.00/Test + Labor
Concrete Cylinder Tests (ASTM C39, ASTM C617, and ASTM C31) ............. Cured but not tested ............. $18.00 Each + Labor
Moisture Density (Standard ASTM D698) ................................................................................................................... $268.00 Each
Atterberg Limits: (Plastic Limit, Liquid Limit & Plasticity Index - ASTM D4318) ........................................................... $105.00 Each
Nuclear Density Tests in-Place (ASTM D2922, ASTM D2950, and ASTM D3017) ..................................... $22.00 Each + Labor
ADDITIONAL SERVICES
Specialty Consultants ................................................................................................................................................. Cost + 15%
Laboratory Analysis .................................................................................................................................................... Cost + 15%
Aerial Photography ..................................................................................................................................................... Cost + 15%
Custom Reproductions ............................................................................................................................................... Cost + 15%
___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
MAY 6, 2024
AGENDA ITEM: Municipal aggregation of electric supply.
SUMMARY RECOMMENDATION: A new agreement for municipal aggregation of electricity
supply based the most favorable pricing obtained from the broker, DaCott Energy, is provided for
council consideration.
BACKGROUND: Energy aggregation was approved by the citizen of Galesburg with the election
in November 2012. Since that time, the city has successfully negotiated five municipal
aggregation agreements on behalf of the citizens. The most recent agreement is scheduled to
expire with the July 2024 meter read. The existing agreement scheduled to expire calls for citizens
to receive the supply of 100% renewable energy at $0.05499/kwh.
As in the past, DaCott Energy (energy consultant) has been retained to help negotiate the
contract and evaluate the market. DaCott Energy is tasked with sending out pricing requests to
energy suppliers authorized to sell energy in the Ameren market. Energy prices fluctuate daily;
therefore, DaCott provides final pricing, terms and energy types along with their
recommendation to City staff on the day of the City Council meeting for approval of a new
municipal aggregation agreement.
If the City Council approves the pricing and term provided on the date of the council meeting,
the terms of the agreement would be secured by signing the contract at the electricity rate
offered the following morning.
After contract execution, opt-out mailers would be distributed to citizens as required by law.
Then, the finalized list of eligible residents would be completed and enrollment process for the
new agreement would begin. The intent is to enter into a contract in which the citizens will not
incur any penalties for electing to opt out of the program.
BUDGET IMPACT: There is no impact on the city budget for completing this process.
SUPPORTING DOCUMENTS:
1.Refreshed pricing with recommendations from DaCott Energy will be provided for the
Council meeting.
24-4032
TOWN OF THE CITY OF GALESBURG
Date: May 6, 2024 Agenda Number: 24-9008
TOWN FUND $1,553.31
GENERAL ASSISTANCE FUND $12,446.60
IMRF FUND $6,037.00
SOCIAL SECURITY/MEDICARE FUND
LIABILITY FUND $3,360.10
AUDIT FUND
TOTAL $23,397.01
3:53 PM
04/29/24
Accrual Basis
Type
215 • IMRF WH
Liability Check
Liability Check
Liability Check
Liability Check
Total 215 IMRFWH
TOTAL
TOWN of the City of Galesburg -IMRF
IMRF Payment Due Report
April 9 2024 -April 22 2024
Date Num Name Split
04/17/2024 To Print I.M.R.F.109 ...
04/17/2024 0251601 I.M.R.F.109 ... 04/17/2024 0251601 I.M.R.F. 109 ...
04/17/2024 0251601 I.M.R.F. 109 ...
Amount
-1,650.07
-1,475.40
-1,731.15
-1,180.38
-6,037.00
-6,037.00
Page 1