HomeMy WebLinkAbout05202024 City Council Packet_55 W. TOMPKINS STREET
GALESBURG, IL 61401
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City Council Agenda
May 20, 2024
City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
May 20, 2024
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Proclamation Poppy Days
Approve Minutes from May 6, 2024
Bid Opening Sale of City Owned Property
Public Comment
Consent Agenda #2024-09
24-3019 Bid 2024 Fill Material - Hot Mix Asphalt
24-5004 Receive December 31, 2023 Investment Schedule
24-6001 Approve Appointment Memo
24-8008 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
24-1006 Ordinance Amending Chapter 30, presiding officer (Final Reading)
24-1008 Ordinance Allow parking on E. Ferris Street east of Kellogg Street on Sundays only
(First Reading)
Bids, Petitions and Communications
City Manager’s Report
Miscellaneous Business (Agreements, Approvals, Etc.)
24-4033 Approve Development Agreement with Western Smokehouse Partners, LLC
24-4034 Approve Development Agreement with Graham Hospital Association
24-4035 Approve Workers Compensation Settlement Agreement
24-4036 Approve External Agency Funding
24-4037 Approve PSEO Contract and Salary Schedule
Town Business
24-9009 Bills
Closing Comments
Executive Session
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
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CITY COUNCIL MEETING
City Manager’s Report
May 20, 2024
CONSENT AGENDA #2024-09
Item 24-3019 Fill Materials
Staff recommend approval of the bid to supply Hot Mix Asphalt for 2024 to Tickle Asphalt
Company. Three bids were received with the low bid being Tickle Asphalt Company. The intent is
to use the vendor that provides the lowest on the road cost for the city. However, if the lowest
on the road cost vendor does not have the material available, the city will utilize the next lowest
price vendor.
Item 24-6001 Appointment Memo
Appointments to boards and commissions are submitted by Mayor Schwartzman for Council
consideration and approval.
Item 24-5004 Investment Schedule
The December31, 2024 Investment Schedule is provided to be received and placed on file with
the City Clerk’s office. The December 31, 2023, Investment Schedule reports a grand total of
investments in the amount of $67,874,690. The national 3-month T-Bill rate on December 31,
2023, was at 5.20 percent while, at the same timeframe, the city investments earned an average
rate of 4.873 percent.
Item 24-8008 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved
individually by the City Council.
ORDINANCES AND RESOLUTIONS
Item 24-1006 Amending Chapter 30, Presiding Officer (Final Reading)
Staff recommend approval of an ordinance amending Chapter 30 of the Galesburg municipal
code. The Illinois Municipal Code provides that the City Council shall elect one of its members to
act as Deputy Mayor in the temporary absence of the Mayor. The proposed amendment sets
forth that a Deputy Mayor shall be elected every two years, beginning in May 2024.
Item 24-1008 Parking on E. Ferris Street (First Reading)
Staff recommend approval of an ordinance allowing parking on East Ferris Street, east of Kellogg
Street on Sundays only. A request was brought to the Traffic Advisory Committee by Trinity
Lutheran Church to address on-street parking availability for members of the congregation.
Currently, there are four on-street parking spaces in front of the church on the south side of Ferris
Street. Parking is restricted on the north side of Ferris Street in front of the church. The proposed
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ordinance would add two on-street parking spaces on the north side of E. Ferris St. just east of
the Kellogg Street intersection. Parking would remain restricted from Monday through Saturday.
Signage would be installed to indicate that parking restriction.
BIDS, PETITIONS AND COMMUNICATIONS
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 24-4033 Development Agreement with Western Smokehouse Partners, LLC
Staff recommend approval of development agreement with Western Smokehouse Partners, LLC
to retain and expand their operations in Galesburg. Per the terms of the agreement, the
developer will maintain its headquarters in Galesburg for a 10-year period and execute a 10-year
lease for the current location at 56 S. Kellogg Street. The developer will retain the current seven
headquarter jobs in Galesburg with a minimum payroll of $500,000.00. In addition, 10 additional
jobs shall be created with a minimum payroll of $1,000,000.00 for the additional jobs. Western
Smokehouse Partners shall maintain no less than the 17 headquarters jobs with a payroll of no
less than $1,500,000.00 in Galesburg for a 10-year period. The Developer will also add 15
manufacturing jobs to its Galesburg facility with a minimum payroll of $675,000.00 as part of
retaining and expanding operations in Galesburg. The City of Galesburg shall provide a total
incentive of $300,000.00, which will be payable in three installments. By providing this incentive,
the city and developer will retain the Western Smokehouse Partners headquarters locally, and
retain or create 32 local jobs, including 15 manufacturing jobs, with a total positive local
economic impact of $2,175,000.00.
Item 24-4034 Development Agreement with Graham Hospital Association
Staff recommend approval of a development agreement with Graham Hospital Association for
the creation of a second entrance to a medical facility, which aligns with Mayo Drive to create an
intersection and improve vehicular safety and access. Upon completion, the City of Galesburg
will provide $250,000.00 to Graham Hospital Association. In addition to the benefits of the
roadway creation and alignment, which is the subject of this agreement, the city will also benefit
from the significant economic impact of the medical facility, which Graham Hospital Association
intends to develop on the property. Potential overarching benefits include redevelopment of an
underutilized property, job creation, revenue creation, and increased medical services options
and capacity within the community.
Item 24-4035 Workers Compensation Settlement Agreement
Staff recommend approval of a settlement agreement, which resolves the workers’
compensation case of Pullen v. Galesburg related to an injury sustained in November 2020. In
exchange for a release of claims, Mr. Pullen will be compensated $40,000.00.
Item 24-4036 External Agency Funding
Staff recommend approval of external agency funding as outlined in the attached summary of
requests and recommended awards. Applications were received from 27 organizations,
requesting $247,806.00 in funding for a variety of projects, events, and services. $135,000.00
was approved in the 2024 budget for this purpose. The attached spreadsheet is the
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recommendation for utilization of the funds available for 2024. Consideration was given to the
criteria outlined in the funding application, strategic priorities of the Galesburg City Council, and
optimal transitional funding for 2024 as priorities for funding are refined and implemented in
2025. All funding awarded is on a reimbursement basis, contingent upon the completion of the
event or service as outlined in the grant application. There is sufficient funding available in the
2024 budget for the attached recommendation, which funds all agencies which have received
funding through this process in the past at a level meeting or exceeding last year’s funding award.
Item 24-4038 PSEO Contract and Salary Schedule
Staff recommend approval of a collective bargaining agreement between the City of Galesburg
and the Public Safety Employees’ Organization (PSEO). The agreement is for a three-year term. It
provides a 0% cost of living adjustment in year 2024, and cost of living adjustments of 4% in years
2025 and 2026. It also provides for a new pay scale in order to optimize retention, with an overall
increase of 4% for 2024, based on current staffing. The parties also agreed to employee
contributions towards the premium of health insurance for single coverage, and elimination of
the longevity incentive awarded at five years of service. Approval of the contract will also update
page three of the salary schedule, which reflects the wages of personnel represented by PSEO.
TOWN BUSINESS
Item 24-9007 Town Bills
Respectfully submitted,
Eric Hanson
City Manager
WHEREAS, the red Poppy grew in the battlefields of France and Belgium
where American servicemen died while protecting America’s freedom during
two World Wars; and
WHEREAS, the Poppy has been designated as a symbol of sacrifice of
lives in all wars, veterans assemble the flowers in workshops, nursing homes and
hospitals; and
WHEREAS, the American Legion Auxiliary will distribute Poppies at local
business locations May 24 and 25, 2024, with contributions going to the welfare
of our veterans and their families; and
WHEREAS, at this time especially, our Nation knows the price of war and
the debt owed to those who have paid the ultimate price while preserving our
freedom.
NOW THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg,
Illinois, do hereby proclaim May 24 and 25, 2024, as
“POPPY DAYS”
in the City of Galesburg and ask that all citizens purchase a poppy to show
appreciation for the sacrifices of our honored soldiers.
Dated this 20th day of May 2024.
_________________________________
Mayor Peter Schwartzman
Proclamation
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
May 6, 2024
6:00 p.m.
Called to order by Mayor Peter Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis,
Evan Miller, Dwight White, Sarah Davis, and Steve Cheesman, 7. Absent: Council Member
Heather Acerra, 1. Also Present: City Manager Eric Hanson, City Attorney Jason Jording, and
City Clerk Kelli Bennewitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
Bonnie Ericson gave the invocation.
Proclamation: Letter Carriers' Stamp Out Hunger Food Drive Day
Council Member Dennis moved, seconded by Council Member Miller, to approve the minutes of
the City Council’s regular meeting from April 15, 2024.
Roll Call #2:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
Mayor Schwartzman asked for nominations for Deputy Mayor.
Council Member Dennis nominated Council Member Cheesman, seconded by Council Member
Hix.
Roll Call #3:
Ayes: Council Members Hix, Dennis, Miller, White, and Davis, 5.
Nays: None
Absent: Council Member Acerra, 1.
Abstain: Council Member Cheesman, 1.
Chairman declared the motion carried.
Council Member Cheesman was elected as Deputy Mayor.
PUBLIC COMMENT
May 6, 2024 Page 1 of 10
Reverend James Hailey, Allen Chapel AME, addressed the Council regarding Skate Palace and
made it known that there is a new floor there and that many community churches are taking
advantage of the skating rink. He feels that even if the City does not want to invest, individual
Council Members should want to do something to help Mr. Spinks by taking a leadership role in
helping with his vision. He invited the entire Council to visit Skate Palace and see the new floor
and to help him out if they can.
Rob Benedict addressed the Council, specifically about downtown lodging. He noted that for
some time, progress has been moving forward on incentives for buildings for possible lodging
and noted that Reserve Artisan Ales just held their second Beer Fest where $10,000 was
donated to the Vascular Birthmarks Foundation. They had approximately 500 people downtown
with 22 vendors. The biggest comment he heard was that there was no lodging downtown.
They had visitors from Knoxville, Minneapolis, Florida, St. Louis, Harrisburg, Pennsylvania,
Chicagoland, etc. He commended the Council for seeing that there is a need going forward for
downtown and that incentives will help developers get that accomplished. Mr. Benedict also
stated that he wanted to publicly announce that he appreciates his relationship with the Hope
Foundation and the work that they are doing. Jeff Morrow and his family, staff, and volunteers
are doing remarkable things and not letting naysayers get in the way. He hopes the community
keeps working in a positive direction.
Jeff Morrow, director of Hope Initiative, addressed the Council. He reported that since last
month, they have had two distribution days for the residents of Galesburg, and have given out
over 100,000 pieces of product during those days, including 1,512 turkeys. They have also given
out over 50,000 pieces of product to the 34 nonprofits that are part of Hope Initiative in
Galesburg, and have met with most nonprofits in our community. They are thankful to be part
of Galesburg and want to continue to be a tool for the City Council and for the Mayor, to meet
the needs of the community. He added that they have over 100 volunteers that are working
each month to put these things together and to feed the people that live here. He added that
last Thursday, they had an over mile long line of cars waiting to get product.
Gabriel Wynkoop addressed the Council and stated that this is his first time attending a meeting
this year. He saw on the agenda that there was a first reading for the sale of 905 Maple Avenue
and researched the purpose, who was buying it and what it will be used for, including the
Benedict Family Foundation for addiction recovery. He believes this is a great thing and is in
favor of the sale.
CONSENT AGENDA #2024-08
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
24-2010
Approve MFT Resolution for the City’s estimated $6,440 share of a project to upgrade traffic
signal equipment.
May 6, 2024 Page 2 of 10
24-4027
Approve an intergovernmental agreement with the Illinois Department of Central Management
Services.
24-8007
Approve bills in the amount of $918,364.80 and advance checks in the amount of $793,219.92.
Council Member Davis noted that an agreement with Illinois CMS to reimburse the City for
expenses related to the containment of a fuel leak that happened on state owned property near
Lake Storey is on the Consent Agenda. She knew this was big news when it happened and a lot
of people were asking questions having to do with expenses, cleanup, and if the City was going
to be reimbursed by the State. For these reasons, she wanted to draw attention to this agenda
item.
Council Member Cheesman also noted that our City, Fire Department and a number of our staff
did a terrific job working in a very, very challenging situation with this spill. He is glad that
Council Member Davis drew attention to this so that our citizens knew that the City did their
part and will be reimbursed for what happened.
Council Member Miller moved, seconded by Council Member Davis, to approve Consent
Agenda 2024-08.
Roll Call #4:
Ayes: Council Members Hix, Dennis, Miller White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
24-1005
Council Member Miller moved, seconded by Council Member Cheesman, to approve Ordinance
24-3727 on final reading amending Chapter 111 of the Galesburg Municipal Code requiring
photos for Peddler and Hawker License applications.
City Manager Hanson reported that last year, the City had roughly 12 badges issued for people
selling solar energy. We currently have 58 people out marketing solar energy across our
community, hence the reason for this additional legislation that will hopefully help everyone
better identify those who are coming to their door.
Council Member Davis inquired about what measures will be taken to make the public aware of
the rules for peddlers and hawkers. The City Manager stated that in addition to local media,
social media, and the City ’s website, additional press releases will be sent. He reiterated that it
is not the City ’s endeavor not to impede those trying to do business in our community, but to
ensure that they are properly badged, licensed and representing their specific companies in
May 6, 2024 Page 3 of 10
accordance with this ordinance. The City Clerk also verified that the name on the badge is the
name that appears on the applicant’s driver’s license.
Roll Call #5:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
24-1006
Ordinance on first reading amending Chapter 30 of the Galesburg Municipal Code regarding the
election of a Deputy Mayor.
24-1007
Ordinance on first reading authorizing the sale of Lot 2 of the Greenspace Subdivision,
commonly known as 905 Maple Avenue, which is a portion of Parcel Identification Number
99-10-126-030.
Council Member Dennis moved, seconded by Council Member Hix, to suspend the rules and
place agenda item 24-1007 on final reading.
Roll Call #6:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
Council Member White moved, seconded by Council Member Davis, to approve Ordinance
24-3728 on final reading authorizing the sale of Lot 2 of the Greenspace Subdivision, commonly
known as 905 Maple Avenue, which is a portion of Parcel Identification Number 99-10-126-030.
Roll Call #7:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, Cheesman and Mayor
Schwartzman, 7.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
24-2011
Council Member Dennis moved, seconded by Council Member Cheesman, to approve
Resolution 24-10 naming the ballfield at HT Custer Park in honor of former Coach James R.
“Jimmy” Isaacson.
Council Member Cheesman stated that this is very meaningful for all kinds of reasons, as well as
a deserving and appropriate honor. He is glad he got to be a part of this and thanked City
Manager Hanson, Mayor Schwartzman, Don Miles, fellow City Council Members, the Prichard
family, who the initial park is named after, and a number of other people in the community.
May 6, 2024 Page 4 of 10
Council Member Cheesman added that Jim Isaacson played an important and positive role in so
many people's lives in our town, and not just baseball players. He also did this for almost a half
a century and he can attest that during his time when he played for him, coached with him, and
even umpired for him, he was always a gentleman who had a great life lesson. He reiterated
that he is happy to be a part of this and feels that one of the neat things about government is
that we have people in our town who have made contributions in their areas of expertise and
interest that have affected and will affect generations of people positively. He is glad to be a
part of this and thank all of those people that have helped work to make this happen.
Roll Call #8:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
Council Member Cheesman read the Resolution aloud in honor of Coach Isaacon for the family
and public.
BIDS, PETITIONS, AND COMMUNICATIONS
24-3018
Council Member Miller moved, seconded by Council Member Davis, to approve the bid from
Victory Lane Ford in the amount of $44,073 for the purchase of a 2024 Ford F150 pickup truck
for the Fleet Services Division.
Council Member Davis stated that she appreciates the transparency about what the City will be
doing with the other vehicle in order to fill different needs.
Roll Call #9:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
CITY MANAGER’S REPORT
City Manager Hanson stated that May 5-11 is Professional Municipal Clerks Week. He would be
remiss if we didn't recognize Clerk Bennewitz and Deputy Clerk Gugliotta, who do a
phenomenal job running our clerk's office and managing much of the day to day licensing and
permitting activity for the city. He added that he is aware they are heavily involved in their state
association as well, and that the City couldn't find two people to represent our city better.
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
24-4028
May 6, 2024 Page 5 of 10
Council Member Miller moved, seconded by Council Member Dennis, to approve a joint
agreement with the Illinois Department of Transportation for a project to upgrade traffic signal
equipment. The City’s total share is estimated to be $6,440.
Roll Call #10:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
24-4029
Council Member Dennis moved, seconded by Council Member Miller, to approve Budget
Adjustment #1 for the budget year ending December 31, 2024.
Roll Call #11:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
24-4030
Council Member Hix moved, seconded by Council Member Davis, to approve an agency
agreement for Phase 1 of the Airport Layout Plan Project with the Illinois Department of
Transportation, Division of Aeronautics. The project will be funded with 90 percent state funds
and 10 percent local funds. The City’s share for this project phase is estimated at $4,800.
Roll Call #12:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
24-4031
Council Member Miller moved, seconded by Council Member White, to approve an agreement
in the amount of $195,000 with Klinger and Associates for design services for replacing the
five-million gallon water storage tank at 920 West Main Street.
Roll Call #13:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
24-4032
Council Member Cheesman moved, seconded by Council Member Miller, to approve a
twelve-month agreement with Constellation for the municipal aggregation of electric supply
with a standard rate of $0.086770 and a 100% green rate of $0.08989. Customers will have the
option to choose the standard or green rate.
May 6, 2024 Page 6 of 10
City Manager Hanson reported that energy aggregation was approved by citizens in 2012. Since
that time, the City has successfully negotiated five municipal aggregation agreements. The
most recent agreement is scheduled to expire with the July 2024 meter read. The existing
agreement scheduled to expire calls for citizens to receive the supply of 100% renewable energy
at $0.05499/kWh.
The City Manager stated that all communities are dealing with inflation, which has hit utilities,
similar to everything else, and we've been very fortunate that we've been locked in. But, the
City is now at the point that the contract expires, and we will be subject to where the market is
currently. And unfortunately, the anticipated rate currently at 5.4 cents is going to increase
nearly 60% to roughly 8.6 cents per kilowatt, which is in line with the current Ameren rate. The
green energy rate is a bit higher at nine cents per kilowatt, which are more in line with Ameren
rates. Currently, if people chose not to be in the aggregation program, that is roughly where
they would be, which is where the market is. He noted that a year ago, the Ameren base rate
was over 12 cents.
City Manager Hanson stated that staff is recommending approval of the 12-month term option
with Constellation. If the agreement were to expire, you must provide 60 days notice as part of
the state statute. If we don't ultimately approve a term, there would be a gap for everyone on
the aggregation program, who will then go off the program and back to the base rate, then
come back to the aggregation program somewhere later this fall. At that time, the rate may or
may not be better, and it's likely to only be marginally better based on the current rate trends.
He believes that this will allow the City to lock in a market driven rate for 12 months given
there's a lot of volatility in the market. Individual residents, if they can find a better rate outside
the aggregation program, certainly are welcome to do so as long as they understand that once
they leave, they must stay out of the program for 12 months. This is a risk if ultimately they're
on a variable rate and it goes up. He noted that he is a strong supporter of the aggregation
program, but we are negotiating at a very challenging time and staff have worked diligently with
our broker to get the best rate possible, including negotiating as recently as today. He reiterated
that the City is recommending approval of the 12-month agreement with Constellation with the
intent that the City will go back out next spring and hopefully have better market conditions
that ultimately will result in better savings for our residents.
Mayor Schwartzman stated that over the course of the City ’s three-year program, there has
been a total savings of $8.5 million to the citizens and that the aggregation program has been
very favorable, but unfortunately we are in a volatile situation. The City Manager also noted
that regardless of which company Council approves, the City is simply the vehicle that locks in
the rate and does not receive any fee or payment as part of the program.
It was also clarified that we are an opt-out community, meaning citizens are automatically in the
aggregation program unless they opt out. Administration is currently working on additional
information for the City ’s website, as well as fliers that will be available at public places in the
community regarding the program and citizens’ options.
May 6, 2024 Page 7 of 10
Roll Call #14:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
Council Member Davis moved, seconded by Council Member Dennis, to sit as the Town Board.
The motion carried.
TOWN BUSINESS
24-9008
Trustee White moved, seconded by Trustee Davis, to approve Town bills and warrants to be
drawn in payment of same.
Fund Title Amount
Town Fund $1,553.31
General Assistance Fund $12,446.60
IMRF Fund $6,037.00
Social Security/Medicare Fund
Liability Fund $3,360.10
Audit Fund
Total $23,397.01
Roll Call #15:
Ayes: Trustees Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Trustee Acerra, 1.
Chairman declared the motion carried.
Trustee Dennis moved, seconded by Trustee Davis, to resume as the City Council. The motion
carried.
CLOSING COMMENTS
Council Member Davis reiterated what she stated earlier regarding peddlers and hawkers and
who citizens give information to at their door. If anyone is questioning whether someone is
legitimate, they should contact the City for information to find out who is registered to be going
door to door making sales and peddling items or services. She noted that it is the season now
with the good weather for people to be walking door to door and reminded people to stay alert
and be cautious and make sure that you're not handing over information since identity theft is
more rampant now than ever. She encouraged everyone to stay safe and enjoy the weather.
Council Member Cheesman stated that it doesn't seem like it, but this it has been a year for Mr.
Miller, Mrs. Acerra and he for serving on the City Council, which he noted went by fast. He
May 6, 2024 Page 8 of 10
added that from the very beginning and to this stage, he has always viewed this as an honor and
a privilege and a really important responsibility. He treats it as such, whether it's helping
individuals, groups, resolving issues, or getting the services and assisting with the kinds of things
he can from his position as a Council Member. He believes the Council has accomplished a lot
and is really moving in a good direction. He stated that he is eager to help the City move
forward even further, and without a question will continue to always reiterate that. He plans to
listen to everyone, seek out input from folks, and always look to see how we can work together
in a positive way to get the very best for our citizens and for all of our people.
Council Member Hix wished Council Member Acerra a speedy recovery since she is feeling a bit
under the weather. He also added that it's wonderful to see some of the positive things in our
community are being reflected by our mail carriers and the good work that they're doing to help
collect food is wonderful. He is pleased for the Isaacson family and what a wonderful honor for
their husband, father, and grandfather. He noted that this is just some good things going on in
the community and he just wanted to thank everybody who came out to honor both the mail
carriers and the Isaacson family.
Council Member Dennis stated that he always remembered Coach Isaacson as being a true
gentleman and it was great to see him honored tonight. He also noted that similar to what
Council Member Davis said about peddlers coming to the door, he had someone at their door
asking for a copy of their Ameren bill. He and his wife did not give the man a copy and
encouraged citizens to be on guard and to do the same.
Council Member Miller stated that after about three weeks, his farming crew got the last seed
in the ground tonight at four o'clock. He also noted that there was a pretty good-sized fire in his
neighborhood and he wanted to thank the Fire Department since it could have been a lot
worse. He is also looking forward to seeing some dramatic changes in Galesburg that will be
positive for the citizens and that he has had people in his ward reach out to him on different
items and he appreciates this wonderful first year on the City Council.
Council Member White noted that the firefighters have been busy and thanked them for the
great job they do. He also thanked Mr. Don Miles for the work being done at the Dale Kelly Tot
Lot and Lancaster Park. He stated that these parks are in his ward and that they are doing a
great job and is pleased to see things moving forward and is looking forward to using the parks
soon. Council Member White stated that while he is not a golfer, there is a gentleman named
Tyson LaNore from Galesburg who is a fantastic golfer playing Oakwood Country Club, the John
Deere Classic, and others. He has played against some great golfers and he wanted to make sure
he announced his name and that he’s doing a great job representing our City.
Mayor Schwartzman thanked the Benedict Foundation for their efforts in moving forward with
the old Churchill property and the community's efforts to save the green space for future
enjoyment for residents. He also stated that he made a video last week that got a lot of hits
since it contained so many great things happening in Galesburg, such as the library opening, the
City’s award of $650,000 to help with owner-occupied home improvements, the new floor at
Skate Palace, and the list goes on. He added that he enjoys making the videos and hopes to
May 6, 2024 Page 9 of 10
continue doing so. He reiterated that the mail carriers will be collecting food on Saturday and
urged citizens to put food out in front of their mailboxes so we can continue to make Galesburg
proud and help people locally with food challenges they may have. And as was mentioned, he
noted that this is the first meeting of May where there is usually a new council, although this
year there was no election so we have the same Council. He has served this community now for
fourteen years and it has been a tremendous honor to be a member of this Council and be an
elected official in this incredible city. As he has mentioned before, he has been walking and
meeting people, who have been fantastic and very inspiring. He mentioned that many are very
thankful for a lot of things such as the Police and Fire departments, Public Works Department,
and for all that they are doing to make this community safe and prosperous for everyone. He
thanked everyone for the opportunity to serve another year.
There being no further business, Council Member Dennis moved, seconded by Council Member
Miller, to adjourn the regular meeting at 7:19 p.m.
Roll Call #16:
Ayes: Council Members Hix, Dennis, Miller, White, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Acerra, 1.
Chairman declared the motion carried.
Peter D. Mayor Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
May 6, 2024 Page 10 of 10
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 2
COUNCIL LETTER
CITY OF GALESBURG
MAY 20, 2024
AGENDA ITEM: Bid recommendation, annual supply of Hot Mix Asphalt for the City of Galesburg
for the 2024 calendar year.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, City Engineer, and
Purchasing Agent recommend awarding the bid to supply Hot Mix Asphalt for 2024 to Tickle
Asphalt Company.
BACKGROUND: The City previously advertised for bids for fill materials for the 2024 calendar
year at the end of 2023. Only one bid was received for Hot Mix Asphalt material purchased
through Motor Fuel Tax funds. In the past, the City Street Division has had to use multiple
vendors to purchase Hot Mix Asphalt. Some vendors do not produce asphalt continuously
throughout the year or are producing a type of asphalt that does not meet the City’s
requirements. In those instances, the City Street Division purchases asphalt from the next lowest
priced vendor. The Hot Mix Asphalt bid was re-advertised to vendors to attempt obtain
additional bids for the material so that it will be more readily available for purchase throughout
the year.
The bid was advertised in the Register Mail and on the City’s website as well as sent to vendors
that sell Hot Mix Asphalt. Three (3) bids were received with the low bid being Tickle Asphalt
Company of Milan, IL. The intent is to use the vendor that provided the lowest on the road cost
for the City. However, if the lowest on the road cost vendor does not have the material available,
the City will utilize the next lowest price vendor.
BUDGET IMPACT: Sufficient funds are budgeted in the Motor Fuel Tax Fund (Fund 11) for this
purchase.
SUPPORTING DOCUMENTS:
24-3019
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 2 of 2
1. Bids sent to:
River City Supply (UCM)
Mill Creek Mining
Galesburg Builders Supply (UCM)
Roanoke Concrete Products
Tri-City Blacktop Inc.
Tazewell County Asphalt
McCarthy Improvement Company
Tickle Asphalt Company
Valley Construction Co.
McLean County Asphalt
Galena Road Gravel
Riverstone Group
Curran Contracting
2. Bid Tabulation and On-the-road cost
CITY OF GALESBURG
Public Works Department Memo
Operating Under Council- Manager Government Since 1957
Material Quotes for 2024
Bit. Hot Mix Asphalt BIDDER NAME:
Project: 24-01003-62-GM BIDDER ADDRESS:
Bid Date: 5/8/2024 CITY/STATE/ZIP:
Attended by:Miller/Gavin
UNIT UNIT UNIT
QTY UNIT ITEM PRICE TOTAL PRICE TOTAL PRICE TOTAL
840 TON MFT - HMA Surface Course "D" N50 (Picked Up)$75.00 $63,000.00 $92.00 $77,280.00 $95.00 $79,800.00
Lowest on the road cost is highlighted for items to be picked up
River City SupplyTazewell County Asphalt
Tickle Asphalt Co. Ltd
700 4th St. W
Milan, IL 61264
23497 Ridge Rd
East Peoria, IL 61611
816 N. Henderson St.
Galesburg, IL 61401
CITY OF GALESBURG
Material Quotes for 2024
Bit. Hot Mix Asphalt
Project: 24-01003-62-GM
Bid Date: 5/8/24
Company Bid price Location Miles
Time (Hrs.)
Round Trip Truck Cost Labor Cost
Materal Cost
(9 tons/truck)Total Cost Cost/ton Rank
Hot Mix Asphalt
Tazewell County $92.00 East Peoria, IL 53 2.12 $170.66 $67.48 $828.00 $1,066.14 $118.46 3
River City Supply $95.00 Galesburg, IL 5 0.20 $16.10 $6.37 $855.00 $877.47 $97.50 2
Tickle Asphalt $75.00 Milan, IL 45 1.80 $144.90 $57.29 $675.00 $877.19 $97.47 1
GVW Hrly. Rate
Hrly Truck Rate 17690 $80.50
Hrly Labor Rate $31.83
Calculation of hrly truck rate:
In 1 hr. the truck can drive 50 miles.
The truck gets 4 miles to the gallon
In 1 hr. the truck uses 12.5 gallons of fuel
Lowest on the road cost - Asphalt and Aggregate
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by BC Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
MAY 20, 2024
AGENDA ITEM: December 31, 2023 Investment Schedule.
SUMMARY RECOMMENDATION: Receive item only
BACKGROUND: In order to update City Council on investments held by the City, a report is
submitted quarterly by the Interim Director of Finance & Information Systems. The December
31, 2023 Investment Schedule reports a grand total of investments in the amount of $67,874,690.
The national 3-month T-Bill rate on December 31, 2023, was at 5.20 percent while, at the same
timeframe, the City investments earned an average rate of 4.873 percent.
BUDGET IMPACT: The quarterly investment schedule provides cash and investment details held
by each of the City’s funds as of December 31, 2023.
SUPPORTING DOCUMENTATION:
1.December 31, 2023 Investment Schedule
24-5004
CITY OF GALESBURGINVESTMENT SCHEDULE12/31/23TABLE 1 ‐ WEIGHTED AVERAGE INVESTMENTGRANDNATIONALTOTAL% OF TOTALRATELENGTHRATESFed Funds 5.33CASH IN BANK$2,082,143.973.205% 5.307%1IL FUNDS19,352,664.1629.789% 5.462%1Illinois Trust4,434,019.336.825% 5.440%1T‐Bills 3 mos.F&M BANK SAVINGS7,668,504.7711.804% 5.325%1 5.20%CERTIFICATE OF DEPOSIT (CD)28,428,187.4543.759% 5.036%391T‐Bills 6 mos.U.S. TREASURIES2,999,601.274.617% 5.265%307 5.05%TOTAL$64,965,120.95100.000% 4.873%186RESTRICTED TRUSTS$2,909,569.17GRAND TOTAL $67,874,690.12TABLE 2 ‐ INVESTMENT LENGTH SUMMARYTOTAL1 DAY180 DAYS 365 DAYS730 DAYS731+ DAYSCASH IN BANK$2,082,143.97$2,082,143.97$0.00$0.00$0.00$0.00IL FUNDS19,352,664.1619,352,664.160.000.000.000.00Illinois Trust4,434,019.334,434,019.330.000.000.000.00F&M BANK SAVINGS7,668,504.777,668,504.770.000.000.000.00CERTIFICATE OF DEPOSIT (CD)28,428,187.450.00 15,983,000.00 10,245,000.000.000.00U.S. TREASURY2,999,601.270.00 2,028,478.35 971,122.920.000.00TOTAL$64,965,120.95 $33,537,332.23 $18,011,478.35 $11,216,122.92$0.00$0.00RESTRICTED TRUSTS$2,909,569.17Grand Total $67,874,690.125/3/2024 3:46 PM 12.23 Investment Schedule Report bjc1
CITY CLERK’S OFFICE
Operating Under Council – Manager Government Since 1957
TO: City Council
FROM: Mayor Peter Schwartzman
DATE: May 20, 2024
SUBJECT: Commission Appointments
COMMISSION TERM EXPIRES
Community Relations Commission
Osee Ngunda February 2026
Golf Commission
David Selkirk June 2027
Library Board
Sarah Brakenbury June 2027
Heather Hellenga June 2027
Laurie Muelder June 2027
Public Transportation Advisory Commission
Stephanie Grimes June 2027
Rose Morris June 2025
Shannon McVey June 2027
Linda Miller June 2026
Annette McAllister June 2027
Genny Gibson June 2027
24-6001
Kelli Bennewitz <kbennewi@ci.galesburg.il.us>
City Boards and Commissions
1 message
noreply@revize.com <noreply@revize.com>Sun, Apr 28, 2024 at 4:54 PM
Reply-To: ngundaoseecharlie@yahoo.fr
To: kbennewi@ci.galesburg.il.us
Cc: ewelch@ci.galesburg.il.us
Date = 2024-04-28
First-Name = Osee
Middle = C
Last-Name = Ngunda
Address =
City-State-Zip-Code = Galesburg
Phone-1 =
Phone-2 =
Email = r
Board--Commission[] = Community Relations Commission
Reasons-for-interest = The main reason is to help the City of Galesburg to bring people together.
Years-as-Resident = 12
Employer-Name = Smithfield Farmland Food
Employer-Address = 1220 N 6th St, Monmouth, IL 61462 ·
How-Long-Employed = 12
Education = Associate degree in Art, Accounting, Business Administration, Science, and Certificate in Entrepreneurship
and Small Business management.
Hobbies = Soccer, Tennis, spend time with family.
Interests = Landmark Commission, or Overall Code Review Commission
Additional-Information =
Qualifications = Community Relations Commission
Ethnic-Origin[] = White, not of Hispanic origin
Gender[] = Male
Birthdate =
preferred_contact = email
Client IP = 98.212.33.125
User:
Printed:05/15/2024 - 9:24AM
shelms
Transactions by Account
Batch:00020.05.2024
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10407-00 Howe Overhead Doors, Inc.Credit Inv# 85581 -285.0005/14/2024
001-0000-10407-00 Howe Overhead Doors, Inc.Annual Maint - Street 285.0005/14/2024
001-0000-10407-00 Amanda Jennings Cell Phone Allowance - AJennings 15.0004/30/2024
001-0000-10407-00 Timanda Landscaping & Garden Center Snowdance Lilac 599.8505/14/2024
001-0000-10407-00 Stratus Networks, Inc 05/24 Service Acct# 7483 495.1605/14/2024
001-0000-10701-00 iTouch Biometrics, LLC 01/25 - 07/25 - Yearly Software Maintenance 1,446.6705/14/2024
001-0000-10701-00 National Animal Care and Control Association01/25 - 07/25 - NACA Membership -JFox, Tony Olingney-Estill 29.1705/14/2024
001-0000-10801-00 Advance Auto Parts Oil Filters 66.1604/30/2024
001-0000-10801-00 Advance Auto Parts Bulbs 13.9005/14/2024
001-0000-10801-00 Interstate Battery Systems of Central IllinoisBatteries 279.9004/30/2024
001-0000-10801-00 Valley Distribution Corp.Def Fluid 185.5005/14/2024
001-0000-10801-00 Valley Distribution Corp.Engine Oil 795.9505/14/2024
001-0000-10801-00 Valley Distribution Corp.Gear Lube 390.2104/30/2024
001-0000-10801-00 Valley Distribution Corp.Engine Oil 876.7005/14/2024
001-0000-20102-00 Constellation Newenergy Inc 04/24 Service Acct# 204250116-88144 8,440.3605/14/2024
001-0000-20102-00 Stratus Networks, Inc 05/24 Service Acct# 7382 1,330.5305/14/2024
14,965.06Subtotal for Divison: 0000
001-0105-51000-00 Baker Tilly US, LLP FY23 Audit Services 26,800.00 000009272205/14/2024
001-0105-54000-00 Dwight White Cell Phone Allowance 30.0004/30/2024
001-0105-54000-00 Bradley Hix Cell Phone Allowance 30.0004/30/2024
001-0105-54000-00 Heather Acerra Cell Phone Allowance 30.0004/30/2024
001-0105-54000-00 Steve Cheesman Cell Phone Allowance 30.0004/30/2024
26,920.00Subtotal for Divison: 0105
001-0110-54000-00 Eric Hanson Cell Phone Allowance 30.0004/30/2024
001-0110-54000-00 Cathy St George Cell Phone Allowance 30.0004/30/2024
001-0110-54000-00 Kristin Robinson Cell Phone Allowance 30.0004/30/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 1
24-8008
Account Number Vendor AmountDescription PO No Date
90.00Subtotal for Divison: 0110
001-0115-51000-00 SpringbrookSoftware LLC 04/24 Paypad Transaction Fees 50.5004/30/2024
001-0115-51000-00 Knox County Recorders Office 04/24 Laredo Billing 23.5005/14/2024
001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 30.0004/30/2024
001-0115-55000-00 Altrusa of Galesburg Annual Dues - Altrusa Club of Galesburg 95.0005/14/2024
199.00Subtotal for Divison: 0115
001-0120-54000-00 Janet Lytle Cell Phone Allowance 30.0004/30/2024
001-0120-54000-00 Jessica Pease Cell Phone Allowance 30.0004/30/2024
001-0120-56506-00 Flexible Benefit Service LLC 04/24 Service 89.2505/14/2024
001-0120-58500-00 Patio Snack Shop Trivia Night 150.0005/14/2024
299.25Subtotal for Divison: 0120
001-0145-51010-00 James M Kelly, Attorney 03/24 Legal Services 9,587.8105/14/2024
001-0145-51010-00 James M Kelly, Attorney 02/24 Legal Services 280.5005/14/2024
001-0145-51010-00 James M Kelly, Attorney 01/24 Legal Services 1,270.5005/14/2024
001-0145-51010-00 James M Kelly, Attorney 02/24 Legal Services 9,585.4205/14/2024
001-0145-51010-00 James M Kelly, Attorney 01/24 Legal Services 152.3005/14/2024
001-0145-51010-00 James M Kelly, Attorney 02/24 Legal Services 214.5005/14/2024
001-0145-51010-00 James M Kelly, Attorney 01/24 Legal Services 97.5705/14/2024
001-0145-51010-00 James M Kelly, Attorney 02/24 Legal Services 165.0005/14/2024
001-0145-51010-00 James M Kelly, Attorney 01/24 Legal Services 1,666.5005/14/2024
001-0145-51010-00 James M Kelly, Attorney 02/24 Legal Services 100.2005/14/2024
23,120.30Subtotal for Divison: 0145
001-0160-59516-00 Jeffrey R Cervantez 04/24 AV Services 120.0005/14/2024
001-0160-59521-00 Knox County Humane Society 06/24 - Animal Control Contract as per existing agreement 19,510.00 000009265605/14/2024
19,630.00Subtotal for Divison: 0160
001-0205-51000-00 SpringbrookSoftware LLC 04/24 Paypad Transaction Fees 86.8704/30/2024
001-0205-54000-00 Bobbi Chockley Cell Phone Allowance 30.0004/30/2024
001-0205-54000-00 Tanya Billeter Cell Phone Allowance 30.0004/30/2024
001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0004/30/2024
001-0205-54000-00 Denise Hensley Cell Phone Allowance 30.0004/30/2024
001-0205-54000-00 Sharon Heiden Cell Phone Allowance 30.0004/30/2024
236.87Subtotal for Divison: 0205
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0207-54000-00 Orlando Lucero Cell Phone Allowance 30.0004/30/2024
001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 30.0004/30/2024
001-0207-54000-00 Cameron Lemaster Cell Phone Allowance 30.0004/30/2024
90.00Subtotal for Divison: 0207
001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 30.0004/30/2024
30.00Subtotal for Divison: 0305
001-0306-51000-00 Knox County Recorders Office 04/24 Laredo Billing 23.5005/14/2024
001-0306-51000-00 SpringbrookSoftware LLC 04/24 Paypad Transaction Fees 5.7504/30/2024
001-0306-54000-00 Daniel Koerner Cell Phone Allowance 30.0004/30/2024
001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0004/30/2024
001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0004/30/2024
001-0306-54000-00 Eric Heiden Cell Phone Allowance 30.0004/30/2024
001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0004/30/2024
001-0306-54500-00 IAEI-CILD Common Code Calculations Pt1 & Pt2 - RElsbury 25.0005/14/2024
001-0306-54500-00 ILLOWA Lunches ILLOWA Trainings 3/28 & 4/25 5 Inspectors 125.0005/14/2024
001-0306-55000-00 IPOC IPOC Membership- EHeiden, SGugliotta,RElsbury, RSlagel, RSpeidel 50.0005/14/2024
001-0306-55400-00 Kendall Zimmerman Call Out Fee - 212 Cottage 50.0005/14/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debirs/Trash - 450 Maple 160.0005/14/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debirs/Trash - 1000 Lancaster 321.2005/14/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debirs/Trash - 927 E Brooks 150.0005/14/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services - 1000 Lancaster St 404.1505/14/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debirs/Trash - 835 S Chambers 70.0005/14/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services - 794 E Berrien St 873.2205/14/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services - 367 Lincoln St 934.6005/14/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debirs/Trash - 794 Berrien 1,221.2005/14/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services 1150 W Carl Sandburg 462.5305/14/2024
001-0306-55400-00 Kendall Zimmerman Call Out Fee - 1136 Grand Ave 50.0005/14/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debirs/Trash - 1406 Garden Ln 100.0005/14/2024
001-0306-55400-00 Kendall Zimmerman Call Out Fee - 578 Holton 50.0005/14/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debirs/Trash - 835 S Chambers 345.0005/14/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debirs/Trash - 868 S Pearl 70.0005/14/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services - 844 Arnold 189.7805/14/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services - 618 Michigan Ave 189.7805/14/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debirs/Trash - 238 S Seminary 70.0005/14/2024
001-0306-55800-00 City Blue Technologies, Llc 01/24 Service Contract 131.2505/14/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 3
Account Number Vendor AmountDescription PO No Date
6,221.96Subtotal for Divison: 0306
001-0410-51000-00 SpringbrookSoftware LLC 04/24 Paypad Transaction Fees 5.7504/30/2024
001-0410-51000-00 Knox County Recorders Office 04/24 Laredo Billing 23.5005/14/2024
001-0410-54000-00 Jamie West Cell Phone Allowance 30.0004/30/2024
001-0410-54000-00 Michael Doi Cell Phone Allowance 30.0004/30/2024
001-0410-54000-00 Matthew Kirgan Cell Phone Allowance 30.0004/30/2024
001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0004/30/2024
001-0410-55800-00 City Blue Technologies, Llc 01/24 Service Contract 131.2505/14/2024
280.50Subtotal for Divison: 0410
001-0445-52500-00 Galesburg Sanitary Dist.04/24 Service 13.0104/30/2024
001-0445-54000-00 Myron Miller Cell Phone Allowance 30.0004/30/2024
001-0445-55500-00 Valley Distribution Corp.Core Charge 80.0005/14/2024
001-0445-55500-00 Supreme Radio Communications, Inc.Installation of Antennas #164 151.9305/14/2024
001-0445-55700-00 Royal Cleaning Services 05/24 - Janitorial Services 292.0005/14/2024
001-0445-57500-00 Aramark Uniform Serv. Inc.04/24 Service 85.6805/14/2024
001-0445-57500-00 Vestis 04/24 Service 85.6805/14/2024
001-0445-62500-00 Ford of Galesburg Cap #152 63.0305/14/2024
001-0445-62500-00 Advance Auto Parts Filter KIt #152 84.4005/14/2024
001-0445-62500-00 Advance Auto Parts Filter Kit #159 9.3605/14/2024
001-0445-62500-00 Advance Auto Parts Fuel Filter #159 2.2705/14/2024
001-0445-62500-00 Advance Auto Parts Filter Kit #175 41.8905/14/2024
001-0445-62500-00 Advance Auto Parts Wiper Blade #181 30.8005/14/2024
001-0445-62500-00 Advance Auto Parts Brake Rotor #181 116.9805/14/2024
001-0445-63000-00 Airgas Mid America Inc Propane 76.9205/14/2024
001-0445-63000-00 Airgas Mid America Inc Oxygen 107.3705/14/2024
001-0445-63000-00 Advance Auto Parts Fuse 7.0105/14/2024
001-0445-63000-00 Advance Auto Parts Fuse Holder 5.8205/14/2024
001-0445-63000-00 Napa Auto Parts Fuel Filters 140.1805/14/2024
001-0445-63000-00 Napa Auto Parts Return Fuel Filter -70.0905/14/2024
1,354.24Subtotal for Divison: 0445
001-0450-52500-00 Galesburg Sanitary Dist.04/24 Service 130.1004/30/2024
001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0004/30/2024
001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0004/30/2024
001-0450-54000-00 Marc McMahon Cell Phone Allowance 30.0004/30/2024
001-0450-55700-00 Howe Overhead Doors, Inc.Credit Inv# 85581 -50.0005/14/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0450-55700-00 Howe Overhead Doors, Inc.Serviced Door & Operator 137.5005/14/2024
001-0450-55700-00 Galesburg Electric, Inc.Fish Tape Repair, Fish Tape 31.5405/14/2024
001-0450-62500-00 Supreme Radio Communications, Inc.Antenna #108 10.3905/14/2024
001-0450-62500-00 Supreme Radio Communications, Inc.Antenna #107 10.3905/14/2024
001-0450-62500-00 Napa Auto Parts Bracket #116 6.4905/14/2024
001-0450-62500-00 Nichols Diesel Service, Inc Harnesses #114 168.3005/14/2024
001-0450-62500-00 Advance Auto Parts Battery #304 147.3905/14/2024
001-0450-62500-00 Advance Auto Parts Oil Filter #304 2.6205/14/2024
001-0450-62500-00 Advance Auto Parts Oil Filter #115 41.2905/14/2024
001-0450-62500-00 Advance Auto Parts Oil Filter #109 41.2905/14/2024
001-0450-62500-00 Advance Auto Parts Oil Filter #108 37.4405/14/2024
001-0450-62500-00 Ford of Galesburg Bracket #116 23.1205/14/2024
001-0450-62500-00 Blunier Implement, Inc Snow Plows Cutting Edges 3,800.1005/14/2024
001-0450-62500-00 Koenig Body & Equipment, Inc.Cutting Edges 4,800.0005/14/2024
001-0450-65500-00 Galesburg Electric, Inc.Transformer, ConnectersFiller Plates 352.3105/14/2024
9,780.27Subtotal for Divison: 0450
001-0505-51000-00 Stanard & Associates, Inc Captain Assessment Center -travel expenses 448.12 000009260405/14/2024
001-0505-51000-00 Stanard & Associates, Inc Captain Assessment Center 10,771.44 000009260405/14/2024
001-0505-67000-00 IL Association of Chiefs of Police Post Exams, Manuals, Study Guides 589.0005/14/2024
11,808.56Subtotal for Divison: 0505
001-0510-51000-00 Bridgeway Training Services 04/24 Secure Document Destruction - 171 lbs 51.3005/14/2024
001-0510-52500-00 Galesburg Sanitary Dist.04/24 Service 6.5004/30/2024
001-0510-54000-00 Anthony Oligney-Estill Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Magdalene Semington Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Mark McLaughlin Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Lane Mings Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Christopher Hootman Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Russell Idle Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0004/30/2024
001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0004/30/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 5
Account Number Vendor AmountDescription PO No Date
001-0510-54500-00 University of Illinois Basic Law Enforcement - Taser 24-11 - SHayes, KMansir 420.0005/14/2024
001-0510-54500-00 University of Illinois Basic Law Enforcement - BLE - Patrol Rifle - SHayes, KMansir 928.0005/14/2024
001-0510-54500-00 University of Illinois Police training institute fees for Krista Mansir and Sean Hayes 14,868.00 000009273505/14/2024
001-0510-54500-00 Gabriel Trulson Meals - Street Crime Investigations - EMoline Il - GTrulson 21.0005/14/2024
001-0510-54500-00 Andrew Swanson Meals- Lead Homicide Training - EMoline Il - ASwanson 35.0005/14/2024
001-0510-54500-00 Caitlin Pullen Meals - Elderly Service Training - Peoria Il - CPullen 21.0005/14/2024
001-0510-54500-00 Jacob Taylor Meals - Street Crime Investigations - EMoline Il - JTaylor 21.0005/14/2024
001-0510-54500-00 Nathan Lewis Meals - Tactical Field Interview - Normal Il - NLewis 14.0005/14/2024
001-0510-54500-00 Michael Ingles Meals - Lead Homicide Training - MIngles 35.0005/14/2024
001-0510-54500-00 Alyssa Harpin Meals - Elderly Service Training - E Peoria IL - AHarpin 21.0005/14/2024
001-0510-54500-00 Allison Buccalo Meals - Lead Homicide Training - E Moline IL - ABuccalo 35.0005/14/2024
001-0510-55000-00 National Animal Care and Control Association07/24 - 12/24 - NACA Membership -JFox, Tony Olingney-Estill 20.8305/14/2024
001-0510-55500-00 Supreme Radio Communications, Inc.Program Radios 45.0005/14/2024
001-0510-55500-00 Supreme Radio Communications, Inc.Installation of Radar 150.0005/14/2024
001-0510-57500-00 JSLK Management Iowa LLC 2024 Police Uniform Cleaning as per agreement. - Anderson 10.25 000009263805/14/2024
001-0510-61000-00 Stamp Man Specialties Notary Stamp, Signature Stamp RIdle, CHootman 86.5005/14/2024
001-0510-62500-00 Ford of Galesburg Splash Shield #26 155.2305/14/2024
001-0510-62500-00 Ford of Galesburg Deflector #25 155.2305/14/2024
001-0510-66500-00 Super Smart Shoppers Drug Test Kits 86.0005/14/2024
001-0510-66500-00 Allegra Print & Imaging School Map Cards 219.7505/14/2024
001-0510-67500-00 Ray O'Herron Co., Inc.Pants - CHootman 87.6805/14/2024
001-0510-69000-00 Developmental Services Center Range Targets 238.5405/14/2024
18,121.81Subtotal for Divison: 0510
001-0525-54700-00 Grant Morris 04/24 - Mileage Reimbursement Crossing Guard Supervisor- GMorris 83.1905/14/2024
83.19Subtotal for Divison: 0525
001-0550-51000-00 Select Advantage 04/24 Dispatcher Assesment Services 75.0005/14/2024
001-0550-54000-00 Raymundo Martinez Cell Phone Allowance 30.0004/30/2024
001-0550-54000-00 Amanda Jennings Cell Phone Allowance 15.0004/30/2024
001-0550-54000-00 Joshua Simons Cell Phone Allowance 30.0004/30/2024
001-0550-55800-00 iTouch Biometrics, LLC 07/24 - 12/24 - Yearly Software Maintenance 1,033.3305/14/2024
1,183.33Subtotal for Divison: 0550
001-0605-52500-00 Galesburg Sanitary Dist.04/24 Service 104.0804/30/2024
001-0605-54000-00 Jennifer Moser Cell Phone Allowance 30.0004/30/2024
001-0605-54000-00 John Seitz Cell Phone Allowance 30.0004/30/2024
001-0605-54000-00 Derek Perry Cell Phone Allowance 30.0004/30/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 6
Account Number Vendor AmountDescription PO No Date
001-0605-54000-00 Randy Hovind Cell Phone Allowance 30.0004/30/2024
001-0605-54000-00 David Farrell Cell Phone Allowance 30.0004/30/2024
001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0004/30/2024
001-0605-55700-00 Maska Heating and Cooling, LLC Replaced Safety Disconnect 265.0005/14/2024
001-0605-55700-00 F E Moran Inc Fire Protection Annual Sprinkler Inspection 685.0005/14/2024
001-0605-55700-00 American Pest Control Inc 04/24 Pest Services 55.0005/14/2024
001-0605-55700-00 American Pest Control Inc 04/24 Pest Services 55.0005/14/2024
001-0605-62500-00 Napa Auto Parts Oil Dye #53 8.4905/14/2024
001-0605-62500-00 Nichols Diesel Service, Inc Crank CaseFilter #53 148.5505/14/2024
001-0605-62500-00 Nichols Diesel Service, Inc Crank Case Filter #54 148.5505/14/2024
001-0605-62500-00 Alexis Fire Equipment Co., Inc.Repair 12v-Motor 378.0005/14/2024
001-0605-62500-00 Alexis Fire Equipment Co., Inc.Valve - Water Flow 212.5805/14/2024
001-0605-62500-00 Alexis Fire Equipment Co., Inc.Adapter, Cap 231.0005/14/2024
001-0605-62500-00 Advance Auto Parts Oil Dye #53 10.1905/14/2024
001-0605-65500-00 Supreme Radio Communications, Inc.Radio, Filter, Cable Kit, Antenna, Connector, Cable, Installatio 3,835.9305/14/2024
001-0605-65500-00 Supreme Radio Communications, Inc.Batteries, Housing Kit 20.6005/14/2024
001-0605-66000-00 Howe Overhead Doors, Inc.Installed - Operator, Rail Antenna Extensions, Remotes 1,700.0005/14/2024
001-0605-66500-00 Municipal Emergency Services, Inc 5" yell Nitrex x 100' storz 4,230.00 000009273005/14/2024
001-0605-66500-00 Supreme Radio Communications, Inc.Radios 2,202.1405/14/2024
001-0605-66500-00 Municipal Emergency Services, Inc 1.75" DJ Red Rubber liner 1,424.00 000009273005/14/2024
001-0605-66500-00 Municipal Emergency Services, Inc 1.75" DJ Yellow Rubber liner 1,068.00 000009273005/14/2024
001-0605-67500-00 Ray O'Herron Co., Inc.Class A Hat - JSaathoff 57.9505/14/2024
001-0605-67500-00 Ray O'Herron Co., Inc.Class A Hat - THanson 57.9505/14/2024
001-0605-67500-00 Ray O'Herron Co., Inc.Class A Hat - KHomberg 57.9505/14/2024
001-0605-67500-00 Ray O'Herron Co., Inc.Class A Hat - TBrackett 57.9505/14/2024
001-0605-67500-00 Ray O'Herron Co., Inc.Class A Hat - KBumphrey 68.8605/14/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shorts - MCarlson 59.9905/14/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Hat, Pants- MCarlson 244.7905/14/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - BCaruana 79.9805/14/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - KBumphrey 79.9805/14/2024
17,727.51Subtotal for Divison: 0605
Subtotal for Fund 001 152,141.85
011-0000-66000-00 Galesburg Builders Supply, Inc 2024 Supply of Concrete 403.13 000009261905/14/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 1,246.50 000009261605/14/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 831.00 000009261605/14/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 7
Account Number Vendor AmountDescription PO No Date
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 411.25 000009261205/14/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 287.88 000009261205/14/2024
3,179.76Subtotal for Divison: 0000
Subtotal for Fund 011 3,179.76
013-0000-55500-00 Springfield Mass Transit District Engine repair to vehicle 488 8,617.80 000009272904/30/2024
013-0000-76000-00 Hutchison Engineering, Inc ITEP Lake Storey Path Phase II Engineering 19,374.47 000009254205/14/2024
013-0000-76000-00 Farnsworth Group, Inc.Construction Admin Services - HT Custer Park Renovations 2,502.50 000009250205/14/2024
30,494.77Subtotal for Divison: 0000
Subtotal for Fund 013 30,494.77
014-0000-64500-00 Sherwin Williams Co.Credit Inv#0970-5 -229.1805/14/2024
014-0000-64500-00 Sherwin Williams Co.Hose, Filter, Gun Repair Kit, Spring, Strainers 453.7405/14/2024
014-0000-66000-00 Tickle Asphalt Co., Ltd.2024 Supply of High Performance Patch Mix 1,053.75 000009262205/14/2024
014-0000-66500-00 Galesburg Electric, Inc.Screwdriver Set 52.4805/14/2024
1,330.79Subtotal for Divison: 0000
Subtotal for Fund 014 1,330.79
015-0000-69000-00 Galesburg Welding, Inc Built Rifle Racks 1,264.8005/14/2024
1,264.80Subtotal for Divison: 0000
Subtotal for Fund 015 1,264.80
016-0000-54000-00 Michael Ingles Cell Phone Allowance 30.0004/30/2024
016-0000-54000-00 Allison Buccalo Cell Phone Allowance 30.0004/30/2024
016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0004/30/2024
016-0000-54000-00 Andrew Swanson Cell Phone Allowance 30.0004/30/2024
016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0004/30/2024
016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0004/30/2024
180.00Subtotal for Divison: 0000
Subtotal for Fund 016 180.00
018-0000-55500-00 Nichols Diesel Service, Inc State & Fed Test - #112 58.5005/14/2024
018-0000-62500-00 Valley Distribution Corp.Hydraulic Oil #128 1,380.1605/14/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 8
Account Number Vendor AmountDescription PO No Date
018-0000-62500-00 Nichols Diesel Service, Inc Brake Chamber #131 169.9705/14/2024
018-0000-62500-00 Nichols Diesel Service, Inc Bezel #131 27.0305/14/2024
1,635.66Subtotal for Divison: 0000
Subtotal for Fund 018 1,635.66
019-0000-10407-00 M&M Golf Cars, LLC Reimbursement of Sales Tax Invoice 16684 -333.5003/31/2024
019-0000-10701-00 Kone, Inc 01/25 - 04/25 - Elevator Maintenance 262.5905/14/2024
019-0000-10701-00 Kone, Inc 01/25 - 04/25 - Elevator Maintenance 262.5905/14/2024
019-0000-10701-00 Kone, Inc 01/25 - 04/25 - Elevator Maintenance 262.5905/14/2024
019-0000-10701-00 Kone, Inc 01/25 - 04/25 - Elevator Maintenance 262.5905/14/2024
019-0000-20102-00 Stratus Networks, Inc 05/24 Service Acct# 7382 307.2205/14/2024
019-0000-20102-00 Constellation Newenergy Inc 04/24 Service Acct# 204250116-88144 20,865.1305/14/2024
019-0000-33385-00 Ismael Makwala Refund Minus Non-Refundable Deposit - Contract#1279 1,075.0005/14/2024
22,964.21Subtotal for Divison: 0000
019-1905-51500-00 AD Scott Company, LLC Newspaper Ad 225.0005/14/2024
019-1905-51500-00 WGIL/WAAG/WLSR, Inc.04/24 Radio Ads 583.0005/14/2024
019-1905-51500-00 WMOI - FM 04/24 Radio Ads 260.0005/14/2024
019-1905-54000-00 Angela Buchen Cell Phone Allowance 30.0004/30/2024
019-1905-54000-00 Hannah Johnson Cell Phone Allowance 30.0004/30/2024
019-1905-59511-00 Galesburg Tourism Fund 05/24 - Marketing Payment 2,500.0005/14/2024
019-1905-59511-00 Galesburg Tourism Fund 04/24 Tourism Agreement 15,833.3305/14/2024
019-1905-59528-00 Galesburg Community Foundation 03/24 - 2% Hotel/Motel Taxes- 24,839.7305/14/2024
019-1905-62500-00 Burris Equipment Front Fork #577 511.6405/14/2024
44,812.70Subtotal for Divison: 1905
019-1910-52500-00 Galesburg Sanitary Dist.04/24 Service 84.5604/30/2024
019-1910-55700-00 American Pest Control Inc 04/24 Pest Services 50.0005/14/2024
019-1910-55700-00 Cummins Sale & Service Replace Block Heater Hose 542.4005/14/2024
019-1910-55700-00 Kone, Inc 05/24 - 12/24 - Elevator Maintenance 525.1805/14/2024
019-1910-55700-00 Helm Mechanical / Helm Service Repair of Leaking Unit 3,258.7005/14/2024
019-1910-55700-00 Lambasio, Inc.Water Line Repair 110.0005/14/2024
4,570.84Subtotal for Divison: 1910
019-1911-52500-00 Galesburg Sanitary Dist.04/24 Service 195.1504/30/2024
019-1911-55700-00 Kone, Inc 05/24 - 12/24 - Elevator Maintenance 525.1805/14/2024
019-1911-55700-00 Hein Construction Co, Inc Sally Port East Door & Masonry 3,800.0005/14/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 9
Account Number Vendor AmountDescription PO No Date
019-1911-55700-00 American Pest Control Inc 04/24 Pest Services 65.0005/14/2024
019-1911-57500-00 Vestis 04/24 Service 26.7005/14/2024
019-1911-57500-00 Vestis 05/24 Service 26.7005/14/2024
019-1911-57500-00 Vestis 04/24 Service 26.7005/14/2024
4,665.43Subtotal for Divison: 1911
019-1915-51000-00 Klingner & Associates, P.C. - Architectural GroupAsbestos - 2110 Veterans Dr 413.5005/14/2024
019-1915-52500-00 Galesburg Sanitary Dist.04/24 Service 32.5204/30/2024
019-1915-54000-00 Aaron Young Cell Phone Allowance 30.0004/30/2024
019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0004/30/2024
019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0004/30/2024
019-1915-54000-00 Don Miles Cell Phone Allowance 30.0004/30/2024
019-1915-55500-00 Supreme Radio Communications, Inc.Installation of Antennas #515 276.8405/14/2024
019-1915-55500-00 Berg's Towing & Auto, Inc.Tow/Hook Fee #522 200.0005/14/2024
019-1915-55700-00 Knox County Landfill 04/24 Service Acct# 122 107.9404/30/2024
019-1915-56000-00 Terry Allen, Inc Peck Park - Toilet Rental - 1 Regular Unit 4/1/24-10/31/24 80.00 000009263605/14/2024
019-1915-57500-00 Vestis 05/24 Service 74.8605/14/2024
019-1915-57500-00 Vestis 04/24 Service 74.8605/14/2024
019-1915-62500-00 Pomp's Tire - Galesburg Inner Tube #523 13.9005/14/2024
019-1915-62500-00 Pomp's Tire - Galesburg Tires #520 322.0005/14/2024
019-1915-62500-00 Supreme Radio Communications, Inc.Antenna #506 10.3905/14/2024
019-1915-62500-00 Napa Auto Parts Battery #577 143.8905/14/2024
019-1915-62500-00 Pomp's Tire - Galesburg Tires #539 362.0005/14/2024
019-1915-62500-00 Pomp's Tire - Galesburg Tires #519 161.0005/14/2024
019-1915-62500-00 Advance Auto Parts Oil Filter #506 37.4405/14/2024
019-1915-62500-00 Advance Auto Parts Hose Mender Kit #522 6.5605/14/2024
019-1915-62500-00 Advance Auto Parts Filter Kit #577 12.7905/14/2024
019-1915-62500-00 Advance Auto Parts Filter Kit #519 9.5405/14/2024
019-1915-62500-00 Martin, Inc Gearbox #539 1,203.2805/14/2024
019-1915-62510-00 Herr Petroleum Corp 153.6 Gal Diesel #2 , 424.1 Gal Unleaded Ethanol 1,850.32 000009262805/14/2024
019-1915-62510-00 Herr Petroleum Corp 506.5 Gal Diesel #2, 260.4 Gal Unleaded Ethanol 2,421.92 000009262805/14/2024
019-1915-63500-00 Johnson Sod Farms, LTD Sod 422.4005/14/2024
019-1915-65500-00 Sherwin Williams Co.Filter Assembly Kit, Pump Kit, RepairKit, Gun Filter 1,212.9905/14/2024
019-1915-66000-00 Beacon Athletics LLC Plugs, Plasticaps, Anchor 895.0005/14/2024
019-1915-66000-00 Beacon Athletics LLC Plasticcaps 1,685.0005/14/2024
019-1915-66000-00 Galesburg Electric, Inc.Lights 180.0005/14/2024
019-1915-66000-00 Galesburg Electric, Inc.Time Switch, Light Bulbs 117.5705/14/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 10
Account Number Vendor AmountDescription PO No Date
019-1915-66000-00 Galesburg Electric, Inc.Lights, Box Kit 609.2905/14/2024
019-1915-66000-00 Galesburg Electric, Inc.GFCI Boxes, Covers, Lights, Recycle Lights 279.1505/14/2024
019-1915-66000-00 Galesburg Electric, Inc.Lights, GFCI Outlets 84.6805/14/2024
13,421.63Subtotal for Divison: 1915
019-1920-52500-00 Galesburg Sanitary Dist.04/24 Service 39.0304/30/2024
019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0004/30/2024
019-1920-55700-00 LTL Partners, Inc Aerifying 2,325.0005/14/2024
019-1920-57500-00 Vestis 04/24 Service 39.7505/14/2024
019-1920-57500-00 Vestis 05/24 Service 58.2305/14/2024
019-1920-62500-00 Advance Auto Parts Return Oil Filter #552 -2.6205/14/2024
019-1920-62510-00 Herr Petroleum Corp 277.3 Gal Diesel #2, 335.8 Gal Unleaded Ethanol 1,894.18 000009262905/14/2024
019-1920-64000-00 All Star Pro Golf Golf Tees 261.3305/14/2024
019-1920-64000-00 Wilson Sporting Goods Range Golf Balls 3,402.0005/14/2024
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 854.6805/14/2024
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 596.5404/30/2024
019-1920-64125-00 Butch's Pizza Inc.Pizzas 52.2505/14/2024
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 365.3504/30/2024
019-1920-64125-00 Atlantic Coca-Cola Annual 2023 Rebate - Bunker Links Golf -1,518.0004/30/2024
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 42.9005/14/2024
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 85.8005/14/2024
019-1920-65500-00 MTI Distributing, Inc Motor Adapter 128.1205/14/2024
019-1920-66000-00 MTI Distributing, Inc Sprinklers 1,381.3905/14/2024
019-1920-66000-00 MTI Distributing, Inc Sprinklers 1,359.1505/14/2024
019-1920-66000-00 MTI Distributing, Inc Return of Sprinklers -1,359.1505/14/2024
019-1920-88300-00 M&M Golf Cars, LLC 2024 Lease of 48 Golf Carts and 1 Utility Vehicle as per agreeme 5,335.98 000009273405/14/2024
15,371.91Subtotal for Divison: 1920
019-1925-52500-00 Galesburg Sanitary Dist.04/24 Service 39.0304/30/2024
019-1925-56000-00 Terry Allen, Inc Campground - Toilet Rental - 4 Regular Units 4/11/24 - 10/14/24. 160.00 000009263605/14/2024
019-1925-66000-00 Galesburg Electric, Inc.Misc Electric Supplies 1,491.7605/14/2024
1,690.79Subtotal for Divison: 1925
019-1935-52500-00 Galesburg Sanitary Dist.04/24 Service 13.0104/30/2024
019-1935-55700-00 Kone, Inc 05/24 - 12/24 - Elevator Maintenance 525.1805/14/2024
019-1935-55700-00 Kone, Inc Inspection Dumbwaiter 540.0005/14/2024
019-1935-57500-00 Vestis 05/24 Service 454.4805/14/2024
019-1935-57500-00 Vestis 04/24 Service 454.4805/14/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 11
Account Number Vendor AmountDescription PO No Date
1,987.15Subtotal for Divison: 1935
019-1940-64125-00 Gold Medal - Central Illinois, LLC Misc Concessions 1,143.6005/14/2024
019-1940-64125-00 Atlantic Coca-Cola Annual 2023 Rebate - Lake Storey Ball Fields -92.0004/30/2024
019-1940-64125-00 Atlantic Coca-Cola Annual 2023 Rebate - Hawthorne Gym -64.0004/30/2024
019-1940-64125-00 Atlantic Coca-Cola Misc Concessions 66.2804/30/2024
019-1940-64125-00 Atlantic Coca-Cola Annual 2023 Rebate - Lake Storey Beach -126.0004/30/2024
019-1940-66000-00 Galesburg Electric, Inc.Motion Sensor, Oct Box 180.2805/14/2024
1,108.16Subtotal for Divison: 1940
019-1945-52500-00 Galesburg Sanitary Dist.04/24 Service 26.0204/30/2024
019-1945-55700-00 Kone, Inc Inspection Wheelchair Lift 340.0005/14/2024
019-1945-55700-00 Kone, Inc 05/24 - 12/24 - Elevator Maintenance 525.1805/14/2024
891.20Subtotal for Divison: 1945
019-1950-52500-00 Galesburg Sanitary Dist.04/24 Service 52.0404/30/2024
019-1950-55700-00 IPS, Inc Annual Waterslide Acrylic-Sealant Maintenance 2,055.0005/14/2024
2,107.04Subtotal for Divison: 1950
019-1955-52500-00 Galesburg Sanitary Dist.04/24 Service 266.7104/30/2024
019-1955-55700-00 American Pest Control Inc 05/24 Pest Services 40.0005/14/2024
306.71Subtotal for Divison: 1955
019-1960-52500-00 Galesburg Sanitary Dist.04/24 Service 13.0104/30/2024
019-1960-55700-00 Helm Mechanical / Helm Service Steam Trap Repair/Replacement 4,989.0005/14/2024
019-1960-55700-00 American Pest Control Inc 05/24 Pest Services 60.0005/14/2024
019-1960-55700-00 American Pest Control Inc 05/24 Pest Services 40.0005/14/2024
019-1960-55700-00 Helm Mechanical / Helm Service Steam Trap Survey 1,016.0005/14/2024
6,118.01Subtotal for Divison: 1960
019-1965-52500-00 Galesburg Sanitary Dist.04/24 Service 6.5004/30/2024
019-1965-54000-00 Roger Darst Cell Phone Allowance 30.0004/30/2024
019-1965-57500-00 Vestis 04/24 Service 39.4405/14/2024
019-1965-57500-00 Vestis 05/24 Service 39.4405/14/2024
019-1965-62500-00 Midstate Manufacturing, Inc.Hose #582 42.0405/14/2024
019-1965-62500-00 Advance Auto Parts Engine Oil #585 21.1005/14/2024
178.52Subtotal for Divison: 1965
019-1975-52500-00 Galesburg Sanitary Dist.04/24 Service 6.5004/30/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 12
Account Number Vendor AmountDescription PO No Date
019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0004/30/2024
36.50Subtotal for Divison: 1975
Subtotal for Fund 019 120,230.80
020-0000-20102-00 Constellation Newenergy Inc 04/24 Service Acct# 204250116-88144 1,330.5605/14/2024
1,330.56Subtotal for Divison: 0000
Subtotal for Fund 020 1,330.56
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos - 215 Academy - 58 N Pearl - 1409 E North -716 Monmouth 8,846.8805/14/2024
023-0000-55420-00 Lockwood Excavating & Construction, Inc.Emergency Demolition of 224 N Broad St 133,518.14 000009273605/14/2024
142,365.02Subtotal for Divison: 0000
Subtotal for Fund 023 142,365.02
024-0000-20102-00 Constellation Newenergy Inc 04/24 Service Acct# 204250116-88144 913.7605/14/2024
024-0000-59535-00 Knox Co. Area Partnership for Economic DevelopmentKCAP Semi-Annual Investment 77,500.0005/14/2024
78,413.76Subtotal for Divison: 0000
Subtotal for Fund 024 78,413.76
026-0000-51000-00 Terracon 08/23 - 10/23 - Direct Project Labor 330.0005/14/2024
026-0000-51000-00 Terracon 10/23 - 01/24 - Direct Project Labor 965.0005/14/2024
1,295.00Subtotal for Divison: 0000
Subtotal for Fund 026 1,295.00
030-0000-20102-00 Stratus Networks, Inc 05/24 Service Acct# 7382 130.7405/14/2024
030-0000-20102-00 Constellation Newenergy Inc 04/24 Service Acct# 204250116-88144 1,271.5905/14/2024
1,402.33Subtotal for Divison: 0000
030-0320-51500-00 WGIL/WAAG/WLSR, Inc.04/24 Radio Ads 250.0004/30/2024
030-0320-52500-00 Galesburg Sanitary Dist.04/24 Service 23.4204/30/2024
030-0320-54500-00 Kraig Boynton Mileage - HSTP Meeting - PCOM's - Peoria Il - KBoynton 34.1705/14/2024
030-0320-54500-00 Kraig Boynton Mileage - Demo CTE Software Live @ Lots - Dixon Il - KBoynton 67.6705/14/2024
030-0320-54500-00 Mary Foutch Mileage - Demo CTE Software Live @ Lots - Dixon IL - MFoutch 67.6705/14/2024
030-0320-62500-00 Napa Auto Parts Nuts 3.8104/30/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 13
Account Number Vendor AmountDescription PO No Date
030-0320-62510-00 Herr Petroleum Corp 297.6 Gal Unleaded Ethanol 922.27 000009262704/30/2024
030-0320-62510-00 Herr Petroleum Corp 251.5 Gal Unleaded Ethanol 739.56 000009262704/30/2024
030-0320-62510-00 Herr Petroleum Corp 281.7 Gal Unleaded Ethanol 854.70 000009262704/30/2024
030-0320-62510-00 Herr Petroleum Corp 314.2 Gal Unleaded Ethanol 973.73 000009262704/30/2024
030-0320-62510-00 Herr Petroleum Corp 419 Reg Uneleaded Ethanol 1,232.40 000009262704/30/2024
5,169.40Subtotal for Divison: 0320
030-0370-51000-00 Baker Tilly US, LLP FY23 Audit Services 2,730.00 000009272205/14/2024
030-0370-51500-00 WGIL/WAAG/WLSR, Inc.04/24 Radio Ads 250.0004/30/2024
030-0370-52500-00 Galesburg Sanitary Dist.04/24 Service 54.6404/30/2024
030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0004/30/2024
030-0370-54500-00 Kraig Boynton Mileage - Demo CTE Software Live @ Lots - Dixon Il - KBoynton 67.6705/14/2024
030-0370-54500-00 Kraig Boynton Mileage - HSTP Meeting - PCOM's - Peoria Il - KBoynton 34.1705/14/2024
030-0370-54500-00 Mary Foutch Mileage - Demo CTE Software Live @ Lots - Dixon IL - MFoutch 67.6705/14/2024
030-0370-55500-00 Cozadd Diesel Service, Inc Towed Bus from Galesburg Square to Bus Garage 400.0004/30/2024
030-0370-55700-00 Tri-City Electric Company of Iowa Addition of Card Reader Doors 4,526.0004/30/2024
030-0370-55700-00 Tri-City Electric Company of Iowa Prox Pass, Gate Cards 610.0004/30/2024
030-0370-55700-00 Howe Overhead Doors, Inc.Serviced Door & Operator, Replaced Roll Pin & Adjusted Operator 200.0004/30/2024
030-0370-55700-00 Howe Overhead Doors, Inc.Deposit - West End Door, Operator & Rail Installed 1,100.0004/30/2024
030-0370-55700-00 American Pest Control Inc 04/24 Pest Service 65.0004/30/2024
030-0370-55700-00 American Pest Control Inc 04/24 Pest Service 65.0004/30/2024
030-0370-57500-00 Cintas, Inc 04/24 Service 155.3204/30/2024
030-0370-57500-00 Cintas, Inc 04/24 Service 259.3404/30/2024
030-0370-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 140.4204/30/2024
030-0370-62500-00 Mack Sales & Service of Morton Reman Shoe Kit 150.0004/30/2024
030-0370-62500-00 Gillig Steering Column 882.9304/30/2024
030-0370-62500-00 Gillig Hose Asm, Harness 618.7904/30/2024
030-0370-62510-00 Herr Petroleum Corp 325.5 Gal Diesel #2 1,064.35 000009262704/30/2024
030-0370-62510-00 Herr Petroleum Corp 766.6 Gal Diesel #2 2,662.69 000009262704/30/2024
16,133.99Subtotal for Divison: 0370
Subtotal for Fund 030 22,705.72
049-0000-51000-00 Baker Tilly US, LLP FY23 Audit Services 375.00 000009272205/14/2024
049-0000-51000-00 Klingner & Associates, P.C. - Architectural Group140-144 E Main St: Demolition, Survey, Architectural, Bidding, & 1,496.00 000009219505/14/2024
1,871.00Subtotal for Divison: 0000
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 14
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 049 1,871.00
052-0000-51000-00 PFM General Obligation Bonds, Series 2023 1,500.0005/14/2024
1,500.00Subtotal for Divison: 0000
Subtotal for Fund 052 1,500.00
054-0000-54500-00 Thomas Simkins MIleage -Stoneleaf&Hoerr Nursery- Goodfield,Peoria Il - TSimkins 97.8205/14/2024
054-0000-54500-00 Thomas Simkins MIleage - Greenthumbers Nursery - Davenport IA -TSimkins 79.0605/14/2024
054-0000-54500-00 Thomas Simkins MIleage - Stoneleaf Nursery - Goodfield Il - TSimkins 91.1205/14/2024
054-0000-54500-00 Thomas Simkins MIleage - Stoneleaf& Greenview Nurser -Goodfield-PeoriaTSimkins 104.5205/14/2024
054-0000-54500-00 Thomas Simkins 03/01-04/26-Mileage -Project Coordinator Activites- Galesburg-TS 134.0005/14/2024
054-0000-63500-00 Timanda Landscaping & Garden Center Misc Trees 259.9005/14/2024
054-0000-63500-00 Timanda Landscaping & Garden Center Misc Trees, Bushes 1,659.5505/14/2024
2,425.97Subtotal for Divison: 0000
Subtotal for Fund 054 2,425.97
057-0000-20102-00 Tech Solutions Complete data cable plant replacement of City Hall 10,000.00 000009203205/14/2024
057-0000-61700-00 Southern Computer Warehouse Computer 737.3505/14/2024
10,737.35Subtotal for Divison: 0000
Subtotal for Fund 057 10,737.35
058-0000-51000-00 Great Eastern Mgmt., Inc.KS StateBank 240.0005/14/2024
058-0000-71000-00 Alexis Fire Equipment Co., Inc.Grab handle 326.00 000009223605/14/2024
058-0000-71000-00 Alexis Fire Equipment Co., Inc.2023 Alexis Spartan Top Control Pumper Apparatus #52 353,637.00 000009223605/14/2024
058-0000-71000-00 Alexis Fire Equipment Co., Inc.Modifcations due to radio 744.00 000009223605/14/2024
058-0000-71000-00 Alexis Fire Equipment Co., Inc.C/O A - 2023 Alexis Spartan Top Control Pumper Apparatus #52 7,346.00 000009223605/14/2024
362,293.00Subtotal for Divison: 0000
Subtotal for Fund 058 362,293.00
061-0000-10704-00 Sebis Postage 05/24 UB Bills Postage 7,500.0005/14/2024
061-0000-20101-00 GINGER AYERS Refund Check 045639-001, 759 E MAIN ST 3 23.4205/08/2024
061-0000-20101-00 MAGGIE CORLEW Refund Check 064067-000, 209 N SEMINARY ST 37.0005/01/2024
061-0000-20101-00 WILLIAM HOPPING Refund Check 061872-000, 1684 ROBERTSON AVE 270.8505/01/2024
061-0000-20101-00 TAYLOR GLAS Refund Check 067010-001, 675 N PRAIRIE ST 104.1805/01/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 15
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 EDMUND BETTS Refund Check 067655-000, 1132 N CEDAR ST 109.7405/01/2024
061-0000-20101-00 ELIZABETH BIRD Refund Check 049964-000, 1798 WILLARD ST 56.7605/01/2024
061-0000-20101-00 BEELINE PROPERTIES LLC Refund Check 063110-000, 1672 N HENDERSON ST 85.8305/08/2024
061-0000-20101-00 DOUGLAS ANDERSON JR Refund Check 056018-000, 713 CENTURY ESTATES 52.2705/08/2024
061-0000-20101-00 GROVER FUGATE Refund Check 021821-000, 874 DAY ST 49.2705/08/2024
061-0000-20101-00 SAMUEL DUNHAM Refund Check 060840-000, 1929 WASHINGTON ST 59.3905/02/2024
061-0000-20101-00 MATTHEW MONTGOMERY Refund Check 062482-000, 487 W BROOKS ST 73.4005/01/2024
061-0000-20101-00 TIMOTHY GOODMAN Refund Check 059893-000, 750 WARREN ST 77.3605/06/2024
061-0000-20101-00 LISA GOUDY Refund Check 008561-000, 1056 E FREMONT ST 37.9305/08/2024
061-0000-20101-00 DOUGLAS METZ Refund Check 052621-000, 1636 BEECHER AVE 84.9005/01/2024
061-0000-20101-00 MARY KARLOVICH Refund Check 011146-000, 506 JANICE LN 40.0005/08/2024
061-0000-20101-00 NICHOLAS KUSHMER Refund Check 066087-000, 1576 MCKNIGHT ST 50.8805/08/2024
061-0000-20101-00 JASON LANDERS Refund Check 050557-005, 561 MONROE ST 109.5205/08/2024
061-0000-20101-00 CARLY WADE Refund Check 060559-000, 120 ARNOLD ST 9.8905/08/2024
061-0000-20101-00 JEFFREY WARDELL Refund Check 044271-000, 308 COUNTRY ELMS EST 238.4105/01/2024
061-0000-20101-00 Successor Trustee Dale W Ralston Reissue Refund Check 005350-001, 199 POTAWATOMI RD 94.8705/14/2024
061-0000-20101-00 BRADEN MYLER Refund Check 062356-001, 961 BEECHER AVE 65.9905/01/2024
061-0000-20101-00 MATTHEW STEWART Refund Check 059861-000, 1110 HUBER AVE 79.1305/01/2024
061-0000-20101-00 ANNA NGALULA Refund Check 067859-000, 241 MAPLE AVE LOWER 71.5705/08/2024
061-0000-20101-00 LESLIE OLSON JR Refund Check 066078-000, 203 N ARTHUR AVE 121.8105/08/2024
061-0000-20101-00 E DAVID SUNDVALL Refund Check 052802-000, 1628 RONALD RD 202.1405/06/2024
061-0000-20101-00 GRADY STEELE Refund Check 059539-000, 85 S SEMINARY ST 7 71.2205/01/2024
061-0000-20101-00 JANAKKUMAR PATEL Refund Check 067498-000, 3112 BUCKINGHAM RD 93.0905/08/2024
061-0000-20101-00 SUN GARDEN PLACE, LLC - MAIN STREETRefund Check 063935-000, 540 N PRAIRIE ST 4 3.6705/01/2024
061-0000-20101-00 ELGIN STEWART Refund Check 067774-000, 1735 INDIANA DR 91.2005/08/2024
061-0000-20101-00 MADISON REED Refund Check 066679-000, 1264 HARRISON ST 73.1405/02/2024
061-0000-20101-00 JOSE ROSILES Refund Check 046238-002, 556 W LOSEY ST 59.1305/01/2024
061-0000-20102-00 Constellation Newenergy Inc 04/24 Service Acct# 204250116-88144 27,248.5205/14/2024
061-0000-20102-00 Stratus Networks, Inc 05/24 Service Acct# 7382 126.4405/14/2024
061-0000-51000-00 ARMARC/MunicipalH20 05/24 - EPA RMP Compliance Service 350.0005/14/2024
061-0000-51000-00 Knox County Recorders Office 04/24 Laredo Billing 23.5005/14/2024
061-0000-51000-00 Pace Analytical Services LLC Disinfectant/Disinfection Byproducts 412.0005/14/2024
061-0000-51000-00 SpringbrookSoftware LLC 04/24 Paypad Transaction Fees 173.7504/30/2024
061-0000-51010-00 James M Kelly, Attorney 01/24 Legal Services 2,541.0005/14/2024
061-0000-51010-00 James M Kelly, Attorney 02/24 Legal Services 1,732.5005/14/2024
061-0000-51500-00 Gregory R Flores Door Hangers 313.0005/14/2024
061-0000-52000-00 American Electric Power 04/24 Service 5,746.1804/30/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 16
Account Number Vendor AmountDescription PO No Date
061-0000-52500-00 Galesburg Sanitary Dist.04/24 Service 32.5204/30/2024
061-0000-54000-00 Frontier 04/24 Service Acct# 309-867-2701-033099-2 435.5804/30/2024
061-0000-54000-00 Jerami Brown Cell Phone Allowance 30.0004/30/2024
061-0000-54000-00 Roger Mettler Cell Phone Allowance 15.0004/30/2024
061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0004/30/2024
061-0000-54000-00 Scott Seiberlich Cell Phone Allowance 15.0004/30/2024
061-0000-54000-00 Mark Schwieter Cell Phone Allowance 30.0004/30/2024
061-0000-55500-00 Altorfer Inc.2024 MARCH - MAINTENANCE ON FOUR GENERATORS 1,359.00 000009247105/14/2024
061-0000-55500-00 Altorfer Inc.2024 MARCH - MAINTENANCE ON FOUR GENERATORS 1,309.00 000009247105/14/2024
061-0000-55500-00 Altorfer Inc.2024 MARCH - MAINTENANCE ON FOUR GENERATORS 1,879.00 000009247105/14/2024
061-0000-55500-00 Altorfer Inc.2024 MARCH - MAINTENANCE ON FOUR GENERATORS 2,349.00 000009247105/14/2024
061-0000-55500-00 AMP Companies Inc RPZ Repair Kits, Installation of Kits 1,044.6505/14/2024
061-0000-55500-00 Electro-Mechanical Resources, Inc Replaced Switch 94.8105/14/2024
061-0000-55700-00 American Pest Control Inc 04/24 Pest Services 55.0005/14/2024
061-0000-55700-00 American Pest Control Inc 04/24 Pest Services 40.0005/14/2024
061-0000-55700-00 Howe Overhead Doors, Inc.Annual Maintenance - Water Plant 300.0005/14/2024
061-0000-55700-00 Howe Overhead Doors, Inc.Annual Maintenance - Water Plant 702.5005/14/2024
061-0000-55700-00 Royal Cleaning Services 05/24 - Janitorial Services 536.0005/14/2024
061-0000-65500-00 Altorfer Inc.Gaskets, Seal Valves, Seal Stems 271.8205/14/2024
061-0000-65500-00 Altorfer Inc.Gasket, Bolts 129.7705/14/2024
061-0000-65500-00 Core & Main Command Link 255.0005/14/2024
061-0000-66000-00 Core & Main Meter Couplings 352.5605/14/2024
061-0000-66000-00 Core & Main 3/4" FLARE X 3/4" COMP. STRT ADAPTER (FORD) 381.60 000009255405/14/2024
061-0000-66000-00 Core & Main 3/4" FEMALE FLARE X 3/4" COMP 90 SOLID BEND (FORD) 491.55 000009255405/14/2024
061-0000-66000-00 Core & Main Meter Couplings 406.8005/14/2024
061-0000-66000-00 Core & Main 3/4" FLARE X 1" COMP. STRT ADAPTER (FORD) 444.75 000009255405/14/2024
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL PP1 - DELIVERED 141.75 000009260705/14/2024
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL PP2 - DELIVERED 199.69 000009260705/14/2024
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 287.88 000009260705/14/2024
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 822.50 000009260705/14/2024
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL PP1 - DELIVERED 185.63 000009260705/14/2024
061-0000-67500-00 USA Bluebook, Inc.Ring Bases 99.9205/14/2024
061-0000-67500-00 USA Bluebook, Inc.Solution Silicone Lubricants, Hand Cleaner, Nuts, Gate Box Align 772.0305/14/2024
061-0000-67500-00 USA Bluebook, Inc.Nuts 49.9505/14/2024
061-0000-68500-00 IDEXX Distribution Inc.Misc Chemicals 1,097.6505/14/2024
65,412.76Subtotal for Divison: 0000
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 17
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 061 65,412.76
067-0000-51000-00 SpringbrookSoftware LLC 04/24 Paypad Transaction Fees 86.8804/30/2024
067-0000-51000-00 Knox County Recorders Office 04/24 Laredo Billing 23.5005/14/2024
067-0000-51000-00 Baker Tilly US, LLP FY23 Audit Services 4,095.00 000009272205/14/2024
067-0000-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental - 1 Regular Unit 3/15/24-11/17/24 80.00 000009263605/14/2024
4,285.38Subtotal for Divison: 0000
Subtotal for Fund 067 4,285.38
078-0000-51000-00 Mid-West Truckers Association, Inc.Yearly Charges -1 person 25.0005/14/2024
078-0000-51000-00 Mid-West Truckers Association, Inc.Yearly Charges -1 person 25.0005/14/2024
078-0000-51000-00 Mid-West Truckers Association, Inc.Yearly Charges -1 person No Show 100.0005/14/2024
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 140.0005/14/2024
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 140.0005/14/2024
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 140.0005/14/2024
078-0000-51000-00 Mid-West Truckers Association, Inc.Yearly Charges -1 person 25.0005/14/2024
078-0000-56534-00 ServiceMaster by Blaze Emergency Services - 1290 N Seminary St 4,650.7105/14/2024
078-0000-56534-00 ServiceMaster by Blaze Emergency Services - 1302 N Seminary St 3,680.1805/14/2024
078-0000-56535-00 Stephen J Eyler MD Workers Comp - DOS 04/29/24 - Pat Act# 416063 105.2805/14/2024
078-0000-56535-00 Alexis Hill OD Workers Comp Acct# 416063 DOS04/22/24 195.0005/14/2024
078-0000-56535-00 James M Kelly, Attorney 02/24 Legal Services 1,122.0005/14/2024
078-0000-56535-00 James M Kelly, Attorney 02/24 Legal Services 445.5005/14/2024
078-0000-56535-00 James M Kelly, Attorney 02/24 Legal Services 927.5005/14/2024
078-0000-56535-00 James M Kelly, Attorney 02/24 Legal Services 495.0005/14/2024
078-0000-56535-00 James M Kelly, Attorney 02/24 Legal Services 1,329.6805/14/2024
078-0000-56535-00 James M Kelly, Attorney 02/24 Legal Services 1,548.5005/14/2024
078-0000-56535-00 OSF St Mary Medical Center Workers Comp - ACT# 119388987 DOS 03/29/24 1,176.9405/14/2024
16,271.29Subtotal for Divison: 0000
Subtotal for Fund 078 16,271.29
091-0000-20102-00 Galesburg Sanitary Dist.05/24 Sanitary District Fees - Less 3% Collection Fees -16,565.6705/14/2024
091-0000-20102-00 Galesburg Sanitary Dist.03/24 Lien & Collection Fees -117.0105/14/2024
091-0000-20102-00 Galesburg Sanitary Dist.04/24 Credit Card Processing Fees -2,792.2205/14/2024
091-0000-22003-00 Galesburg Sanitary Dist.05/24 Sanitary District Fees 552,189.0705/14/2024
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 18
Account Number Vendor AmountDescription PO No Date
532,714.17Subtotal for Divison: 0000
Subtotal for Fund 091 532,714.17
Report Total: 1,554,079.41
AP-Transactions by Account (05/15/2024 - 9:24 AM)Page 19
Check Date Check #Vendor Name Description Account #Amount
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insuracne Premiums F013849 001-0306-47500 166.98
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 001-0120-47500 48.78
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insuracne Premiums F013849 018-0000-47500 46.80
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 030-0370-47500 54.00
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 019-1920-47500 72.00
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Vision Insurance Premiums FO13849-2 078-0000-20315 2,975.64
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 061-0000-47500 278.10
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insuracne Premiums F013849 001-0445-47500 36.00
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 014-0000-47500 72.00
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 078-0000-47500 10.62
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insuracne Premiums F013849 001-0550-47500 108.00
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insuracne Premiums F013849 001-0410-47500 129.60
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 024-0000-47500 24.09
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 019-1905-47500 138.30
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 001-0110-47500 136.80
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insuracne Premiums F013849 017-0000-47500 14.40
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insuracne Premiums F013849 001-0207-47500 61.20
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 067-0000-47500 1.80
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insuracne Premiums F013849 001-0510-47500 453.60
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insuracne Premiums F013849 001-0305-47500 21.18
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 030-0320-47500 54.00
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 020-0000-47500 5.40
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insuracne Premiums F013849 001-0450-47500 63.00
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insuracne Premiums F013849 001-0205-47500 172.80
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 001-0605-47500 216.00
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 023-0000-47500 5.40
5/2/2024 0 Dearborn National Life Insurance Co.05/24 Life Insurance Premiums F013849 001-0115-47500 72.00
5/2/2024 0 Euclid Beverage Liquor - Golf Concessions 019-1920-64125 449.05
5/2/2024 0 G & M Distributors Liquor - Golf Concessions 019-1920-64125 165.60
5/2/2024 99478 Knox County Recorders Office Release 16 Property Maint Liens 001-0160-51300 150.00
5/2/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
5/2/2024 0 UMB Bank, N.A GAl7 - RFDG BDS SRS 2017 061-0000-87300 112,740.62
5/3/2024 0 Drew Rogers non safety toe boots 001-0605-67500 101.25
5/9/2024 0 Amanda Larson Minority/Woman owned Business Startup incentive.054-0000-83100 200.00
5/9/2024 0 Chuck Humes 05/07 - Adult Leagues Softball - 1 Hr Payment -Games Cancelled 019-1940-51400 40.00
5/9/2024 0 Engagedly Inc 01/25 - 04/25 - Engagedly Suite 001-0000-10701 1,374.21
5/9/2024 0 Engagedly Inc 05/24 - 12/24 - Engagedly Suite 001-0120-55800 2,748.43
5/9/2024 0 Hutchison Engineering, Inc Preliminary Engineering for the Simmons St Streetscape & Parking 013-0000-76000 16,020.00
5/9/2024 0 Klingner & Associates P.C.ENGINEERING SERVICES TO IDENTIFY AND EVALUATE TWO VALVE ACTUATOR 061-0000-51000 2,625.00
5/9/2024 99536 Knox County Recorders Office 6 Water/Sewer/Refuse Lien Filed 061-0000-51000 75.00
5/9/2024 99537 Midwest Orthopaedic Center Workers Comp - DOS 10/11/23 - Pat # 20220010 078-0000-56535 1,238.40
Advance Checks and ACH Payments as of 5/14/2024
5/9/2024 0 Oneida Network Services, Inc 05/24 Interent - Kerzi 001-0207-54000 50.00
5/9/2024 99538 Scott Equipment, LLC HP Ultra 019-1915-65500 66.00
5/10/2024 0 Bluefin Payment Systems 04/24 Pay Pad Processing Fees 001-0306-51000 27.13
5/10/2024 0 Bluefin Payment Systems 04/24 Pay Pad Processing Fees 001-0410-51000 27.13
5/10/2024 0 Bluefin Payment Systems 04/24 UB Webpayment CC Processing Fee 067-0000-51000 1,823.38
5/10/2024 0 Bluefin Payment Systems 04/24 Pay Pad Processing Fees 061-0000-51000 1,066.30
5/10/2024 0 Bluefin Payment Systems 04/24 Pay Pad Processing Fees 001-0115-51000 217.22
5/10/2024 0 Bluefin Payment Systems 04/24 Pay Pad Processing Fees 067-0000-51000 533.17
5/10/2024 0 Bluefin Payment Systems 04/24 UB Webpayment CC Processing Fee 061-0000-51000 3,646.75
5/10/2024 0 Cardconnect 04/24 Card Connect CC Charges 019-1945-51000 77.43
5/10/2024 0 Cardconnect 04/24 Card Connect CC Charges 019-1960-51000 24.33
5/10/2024 0 Cardconnect 04/24 Card Connect CC Charges 051-0000-51000 27.02
5/10/2024 0 Cardconnect 04/24 Card Connect CC Charges 019-1935-51000 80.95
5/10/2024 0 Cardconnect 04/24 Card Connect CC Charges 019-1905-51000 494.06
5/10/2024 0 Cardconnect 04/24 Card Connect CC Charges 019-1955-51000 73.13
5/10/2024 0 Cardconnect 04/24 Card Connect CC Charges 019-1925-51000 179.34
5/10/2024 0 Cardconnect 04/24 Card Connect CC Charges 019-1950-51000 12.98
5/10/2024 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 424.90
5/10/2024 0 Farmers & Mechanics Bank 04/24 F&M Bank Trust Fees 052-0000-51000 41.38
5/10/2024 0 Farmers & Mechanics Bank 04/24 F&M Bank Trust Fees 078-0000-51000 40.89
5/10/2024 0 Farmers & Mechanics Bank 04/24 F&M Bank Trust Fees 019-1905-51000 4.19
5/10/2024 0 Farmers & Mechanics Bank 04/24 F&M Bank Trust Fees 001-0205-51000 41.21
5/10/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 406.90
5/10/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
5/10/2024 0 Wells Fargo Merchant Services 04/24 CC Fees - Golf 019-1920-51000 2,133.69
Grand Total 155,885.53
COUNCIL LETTER
CITY OF GALESBURG
MAY 20, 2024
AGENDA ITEM: An ordinance amending Chapter 30 of the Galesburg Municipal Code
regarding the election of a Deputy Mayor.
SUMMARY RECOMMENDATION: The City Manager and City Clerk recommend approval
of the ordinance.
BACKGROUND: The Illinois Municipal Code provides that the City Council shall elect one
of its members to act as Deputy Mayor in the temporary absence or disability if the
Mayor is unable to perform his or her duties. The Mayor ’s voting powers do not
transfer, but the Council Member retains the right to vote. If the Mayor and the Deputy
Mayor are both absent, the Council shall elect another temporary chairman for the
duration of the absence.
This ordinance also amends that a Deputy Mayor shall be elected every two years,
beginning May 2024.
BUDGET IMPACT: None.
SUPPORTING DOCUMENTS:
1. Ordinance
Prepared by: KRB Page 1 of 1
24-1006
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 30 OF THE GALESBURG MUNICIPAL CODE
REGARDING PRESIDING OFFICER
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
FOLLOWS:
SECTION ONE:The foregoing recitals are hereby incorporated into Section 30.04, and
shall hereafter read as follows:
The Mayor shall preside at all Council meetings and, in the Mayor's absence, the
Deputy Mayor shall preside. The Deputy Mayor shall be elected by the Council at its second
regular meeting in May, beginning in 2024, and biannually thereafter. The Deputy Mayor shall
serve as the Temporary Chairman in the Mayor's absence and shall only have the powers of a
presiding officer and a right to vote only in the capacity as a council member or trustee on any
ordinance, resolution, or motion. If the Mayor and the Deputy Mayor are both absent, the
Council shall elect another Temporary Chairman for the duration of the absences.
Statutory reference: Temporary Chairman, see ILCS Ch. 65, Act 5, § 3.1-35-35
SECTION TWO:All ordinances or parts of ordinances, in conflict with this ordinance are,
to the extent of such conflict, hereby repealed.
SECTION THREE:This ordinance shall be in full force and effect from and after its
passage, approval and publication as provided by law.
Approved this ______ day of __________________ 2024, by a roll call vote as follows:
Roll Call #: ____________
Ayes: ________________________________________________________________________
Nays: _______________________________________________________________________
Absent: ______________________________________________________________________
Abstain:______________________________________________________________________
_______________________________________
Peter D. Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
MAY 20, 2024
AGENDA ITEM: Ordinance to allow parking on E. Ferris Street east of Kellogg Street on Sundays
only.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works and City Engineer
recommend approval of this Ordinance to allow parking on E. Ferris Street east of Kellogg Street
on Sundays only.
BACKGROUND: A request was brought to the Traffic Advisory Committee by Trinity Lutheran
Church to address on-street parking availability for members of the congregation. Currently,
there are four on-street parking spaces in front of the church on the south side of Ferris Street.
Parking is restricted on the north side of Ferris Street in front of the church. The Traffic Advisory
Committee discussed that there are other locations in the City where street parking is allowed
on Sundays only near churches. It is anticipated that traffic volumes will be lower on Sunday, and
additional on-street parking spaces on the north side of Ferris Street near the Kellogg Street
intersection would not have a negative impact on traffic. Therefore, the Committee
recommended that two additional street parking spaces be allowed.
The proposed ordinance would add two on-street parking spaces on E. Ferris St. just east of the
Kellogg Street intersection. Parking would remain restricted on Monday through Saturday.
Signage would be installed to indicate that parking is restricted on all but Sunday.
BUDGET IMPACT: Cost of signs.
SUPPORTING DOCUMENTS:
1.Ordinance
24-1008
ORDINANCE NO. _________________
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
FOLLOWS:
SECTION ONE: Appendix X of Chapter 77 of the City of Galesburg Code of Ordinances
shall be, and is hereby amended by adding the following language:
Ferris Street, north side, 60 feet east of Kellogg Street to 105 feet east of Kellogg Street
SECTION TWO: All ordinances or parts of ordinances, in conflict with this ordinance are,
to the extent of such conflict, hereby repealed.
SECTION THREE: This ordinance shall be in full force and effect following its passage,
approval and publication as required by law.
Approved this ______day of ____________________, 2024, by roll call vote as follows:
Roll Call #:
Ayes:
______________________________________________________________________________
______________________________________________________________________________
Nays:
______________________________________________________________________________
Absent: _______________________________________________________________________
______________________________________________________________________________
______________________________
Peter Schwartzman, Mayor
ATTEST:
______________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: CSG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
MAY 20, 2024
AGENDA ITEM: Development Agreement with Western Smokehouse Partners, LLC.
SUMMARY RECOMMENDATION: The City Manager recommends approval of a development
agreement with Western Smokehouse Partners to retain and expand the company’s operation
in Galesburg.
BACKGROUND: Western Smokehouse Partners, LLC is currently headquartered at 56 S. Kellogg
Street and operates its Thrushwood Farms Facility at 2860 W. Main Street. The company is
expanding operations and has competitive location options. Approval of the attached
development agreement is recommended to retain the company in Galesburg, which benefits
the community and economy through job retention, and job creation.
Per the terms of the agreement, the developer will maintain its headquarters in Galesburg for a
10-year period and execute a 10-year lease for the current location at 56 S. Kellogg Street. The
developer will retain the current seven headquarter jobs in Galesburg with a minimum payroll of
$500,000.00. In addition, 10 additional jobs shall be created with a minimum payroll of
$1,000,000.00 for the additional jobs. Western Smokehouse Partners shall maintain no less than
the 17 headquarters jobs with a payroll of no less than $1,500,000.00 in Galesburg for a 10-year
period. The Developer will also add 15 manufacturing jobs to its Galesburg facility with a
minimum payroll of $675,000.00 as part of retaining and expanding operations in Galesburg.
The City of Galesburg shall provide a total incentive of $300,000.00. This incentive will be payable
in three increments, with the first payment of $150,000.00 occurring within 30 days as long as
the developer is in compliance with the headquarters location and job retention requirements.
A payment of $75,000.00 will occur within one-year of the effective date of the agreement as
long as the developer in in compliance with all responsibilities outlined in Section three of the
contract, including the headquarters location, headquarters job retention, headquarters job
creation, and manufacturing job creation. The third and final payment will be $75,000.00 and
payable within two-years of the effective date of the contract, and again requires the developer
to be in compliance with all responsibilities outlined in Section 3 of the contract. By providing this
incentive, the city and developer will retain the Western Smokehouse Partners headquarters
locally, and retain or create 32 local jobs, including 15 manufacturing jobs, with a total positive
local economic impact of $2,175,000.00.
BUDGET IMPACT: There are sufficient funds available for this agreement in the Economic
Development Fund.
SUPPORTING DOCUMENTS:
1.Development Agreement
24-4033
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: CSG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
MAY 20, 2024
AGENDA ITEM: Development Agreement with Graham Hospital Association.
SUMMARY RECOMMENDATION: The City Manager recommends approval of a development
agreement with Graham Hospital Association for the purpose of creating a second entrance to
the property under development by Graham Hospital Association, which aligns with Mayo Drive
in order to establish an intersection that improves vehicular safety and access.
BACKGROUND: Graham Hospital Association owns the property located at 2028 N. Seminary
Street and intends to develop the south 360 feet of the property for use as a medical facility. The
City of Galesburg has an interest in the developer creating a second entrance to this
development, which algins with the existing Mayo Drive, in order to establish an intersection that
improves vehicular safety and accessibility, not only for the current development, but for any
future uses that may further develop the property, and increase vehicular traffic.
The proposed development agreement provides for Graham Hospital Association to create a
second entrance, which aligns with Mayor Drive to create an intersection. Upon substantial
completion of this project, the City of Galesburg agrees to provide Graham Hospital Association
with $250,000.00. But for the assistance provided in this development agreement, the roadway
alignment, as desired by the city, would not be economically acceptable to the developer. Upon
conveyance and acceptance of the public improvements, the City, at its sole cost, shall maintain,
replace and repair the public roadway.
In addition to the benefits of the roadway creation and alignment, which is the subject of this
agreement, the city will also benefit from the significant economic impact of the medical facility,
which Graham Hospital Association intends to develop on the property. Potential overarching
benefits include redevelopment of an underutilized property, job creation, revenue creation, and
increased medical services options and capacity within the community.
BUDGET IMPACT: There are sufficient funds available for this agreement in the Economic
Development Fund.
SUPPORTING DOCUMENTS:
1.Development Agreement
24-4034
1
DEVELOPMENT AGREEMENT
This Development Agreement (“the Agreement”) is entered into between the developer,
Graham Hospital Association, an Illinois not-for-profit corporation, (“Developer”) and the City of
Galesburg, an Illinois municipal corporation, (“City”). The effective date of this Agreement will
be the date that this Agreement is executed by both parties (“Effective Date”).
Recitals
WHEREAS, Developer owns the property located at 2028 N. Seminary Street in
Galesburg, Illinois (“the Property”), which is legally described as:
Lot 4 of the Benny Schachtrup Subdivision Phase 2, being a part of the Northeast Quarter
of Section 3, Township 11 North, Range 1 East of the Fourth Principal Meridian, City of
Galesburg, Knox County, Illinois.
PIN: 99-03-226-008
WHEREAS, Developer intends to develop the south 360 feet of the Property for use as a
medical facility.
WHEREAS, City has an interest in aligning a 2nd entrance to the Property with Mayo Drive
in a way which establishes an intersection that improves the safety of vehicular access, not only
for Developer, but future developments and City residents.
WHEREAS, the project will consist of the development outlined in the development plans
described in Exhibit A (“the Project”).
NOW THEREFORE, in consideration of the foregoing recitals and the terms of this
Agreement, and for other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged by Developer and City, Developer and City agree as follows:
1. Incorporation of recitals.
1.1. The statements, representations, covenants and recitations set forth in the foregoing
recitals are material to this Agreement and are incorporated into and made a part of this
Agreement as though they were fully set forth in this Section 1. The Exhibits referred to
in this Agreement and attached to or incorporated into it by textual reference are
incorporated by reference into and made a part of this Agreement as though they were
fully set forth in this Section 1. The Parties acknowledge the accuracy and validity of those
Exhibits.
2.Findings.
2.1. City, provided with broad authority by 65 ILCS 5/8-1-2.5, makes the following findings.
2.1.1. The intent of the offered incentive to align the 2nd entrance to the Property with
Mayo Drive to the east would establish an intersection that improves the safety of
vehicular access, not only for Developer, but future developments and City
residents.
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2.1.2. Without this agreement, City’s desire for alignment with Mayo Drive would not be
achieved.
3. Project description and requirements.
3.1. Project description. The Project consists of the alignment of the Property’s 2nd entrance
with Mayo Drive leading to Developer’s medical facility. The specific details of the
Project are outlined in Exhibit A.
3.2. Timeline. The Project will be substantially complete on or before June 30, 2025. Upon
acceptance of City, the Project will be declared Substantially Complete.
3.3. Means and methods. Developer must pursue, or cause to be pursued, all required site
improvements in a diligent and expeditious manner and in strict compliance with all
applicable laws.
3.4. Developer agrees to comply with (1) all applicable statutes, codes, ordinances, regulations,
standards and specifications, as they exist as of the Effective Date of this Agreement, and
which may come into effect from time to time thereafter. Any construction or repair work
performed must comply with all existing codes, ordinances, regulations, and standards.
3.5. In connection with construction of the Project, Developer, at its sole cost and expense,
shall construct all of the following improvements to the extent identified in the Final
Approved Engineering Plans (“Site Improvements”): (i) all stormwater management
facilities, storm sewer mains and related facilities; (ii) all sanitary sewer mains, service
lines, and appurtenances; (iii) all water mains and service lines, fire hydrants, and
appurtenances; and (iv) all right-of-way improvements (including roadway, curb and
gutters, sidewalks, streetlights, and parkway landscaping). The construction of all Site
Improvements shall be subject to inspection by and the approval of City in accordance
with the City’s Standards and Specifications, this Agreement and all other applicable
provisions of City’s Code.
3.6. All work performed on the Site Improvements shall be conducted in a good and
workmanlike manner and with due dispatch in accordance with this Agreement.
Reasonable care shall be taken to avoid damage to existing and new public improvements,
including utilities, streets, and curbs during construction. Any public improvement
damaged during construction shall be repaired to like condition prior to the damages, to
the reasonable satisfaction of City and in substantial compliance with this Agreement and
all applicable City codes and ordinances.
3.7. Site Improvements relating to the 2nd entrance to the Property are to be aligned with Mayo
Drive and must be approved by City as a prerequisite to any City funding being paid for
the Project.
3.8. City will accept Developer’s conveyance of any Site Improvements deemed to be Public
Improvements, such as public utilities or ways, by resolution and Plat of Dedication,
following City’s inspection and approval of the same and the Developer’s delivery of a
customary form bill of sale to City. City shall not accept any Public Improvements
proposed for acceptance until: (i) all deficiencies described in a final punch list have been
3
satisfactorily completed and approved by City; (ii) Developer has delivered final record
drawings (as-builts) of the Public Improvements to be conveyed and such “as-builts” are
approved by City; and (iii) Developer has delivered a maintenance bond, in a form
approved by City and in an amount satisfactory to City, as described in Section 3.9.
3.9. Prior to City accepting a conveyance of Public Improvements, Developer shall deliver to
City a Maintenance Bond which shall guarantee for a period of two years that all
construction of the Public Improvements was done in a workmanlike manner and in
compliance with the Final Engineering Plans and all applicable code provisions. City, in
its sole discretion, shall determine the amount of the Maintenance Bond at the time of
Substantial Completion based upon the current value of the Public Improvements, but in
no circumstance shall be set higher than City’s contribution provided for by Section 6. In
the event City identifies deficiencies, Developer shall have 30-days after being notified by
City of the existence and nature of the deficiencies to correct the deficiencies. If the
deficiencies cannot be corrected to City’s satisfaction in 30-days, Developer shall propose
a plan to City for correcting any deficiency. In such case, City shall have sole discretion
whether to use the Maintenance Bond to correct the deficiencies or to accept Developer’s
plan and allow Developer to correct the deficiencies. If City rejects Developer’s plan, or
Developer fails to correct the deficiencies, City shall have the right to use any or all
portions of the Maintenance Bond to correct any deficiencies not corrected by Developer
at any time after the Public Improvements have been accepted. The Maintenance Bond
shall be extended beyond two years if, at the time for the Maintenance Bond to expire,
deficiencies have been identified and corrective action for those deficiencies has not been
completed. The Maintenance Bond remainder shall be returned to Developer at the
expiration of said two-year period unless at such time City has identified deficiencies in
such construction which have not yet been corrected by Developer.
3.10. Upon conveyance and acceptance of the Public Improvements by City, City, at its sole
cost, shall maintain, replace and repair the Public Improvements.
4. Prevailing wage.
4.1. Developer must comply with the Prevailing Wage Act (820 ILCS 130/), as administered
by the Illinois Department of Labor (“IDOL”). Developer agrees to contact IDOL for a
determination of applicability for this agreement under the Prevailing Wage Act.
Developer acknowledges that City is not responsible for the determination of the
applicability of any prevailing-wage requirements. Work will be performed by Union
Contract / Sub Contractors. If required by IDOL, Developer agrees to comply with the
Prevailing Wage Act, including, without limitation, all the following:
4.1.1. Payment of prevailing wage in accordance with the listing of the current prevailing
wage rates available from the State of Illinois Department of Labor website
(www.labor.illinois.gov).
4.1.2. Inclusion of required language pertaining to prevailing wage into contracts and
subcontracts.
4
4.1.3. Listing of prevailing wages in effect posted at the Project as well as posting of any
other prevailing wage, labor, or safety postings required by the State of Illinois for
Developer and City.
4.1.4. Monthly submission of certified payrolls to City. This requirement applies to all
contractors and subcontractors working on the Project. City, in its discretion, will
review certified payrolls in the event a dispute about prevailing wage arises. City
reserves the right to interview contractors’ or subcontractors’ employees on the
job to ascertain compliance with this requirement.
4.1.5. If any legal proceedings are initiated against City for damages alleging failure to
comply with the Prevailing Wage Act for the Project, Developer shall indemnify
and hold harmless City and all of its officers, employees, and agents from any and
all such proceedings, including paying City’s costs associated with defense. In the
event City determines in its sole discretion Developer is not adverse to City, upon
receiving demand for defense from City of such a proceeding, shall assume, fully
and vigorously, the entire defense of that proceeding and any and all costs and
expenses of whatever nature relating thereto, but Developer may not settle the
legal proceeding without City’s written consent and even then only so long as the
settlement does not involve an admission of wrongdoing on the part of City or any
liability on the part of City, monetary or otherwise.
5. Indemnification.
5.1. If any third-party institutes any other legal proceedings other than those arising out of the
Prevailing Wage Act against City or Developer that relates to the Project or the terms of
this agreement, then Developer shall indemnify and hold harmless City and all of its
officers, employees, and agents from any and all such proceedings. In the event City
determines in its sole discretion Developer is not adverse to City, upon receiving demand
for defense from City of such a proceeding, shall assume, fully and vigorously, the entire
defense of that proceeding and any and all costs and expenses of whatever nature relating
thereto, but Developer may not settle the legal proceeding without City’s written consent
and even then only so long as the settlement does not involve an admission of wrongdoing
on the part of City or any liability on the part of City, monetary or otherwise.
5.2. City in its sole discretion, may determine that there is, or may be, a conflict of interest
between City and Developer that may reasonably have a potentially substantial adverse
effect on City. Therefore, City maintains the option of being represented by its own legal
counsel at Developer’s expense. If City exercises this option, then Developer shall
reimburse the City from time to time on written demand and notice of the amount due, for
any and all reasonable costs and expenses incurred by City in connection with the
representation, including, without limitation, court costs, attorney’s fees, and witness’
fees.
5.3. If City institutes legal proceedings against Developer for a breach of this agreement and
secures a judgment in its favor, then the court having jurisdiction thereof shall determine
and include in any judgment against Developer all costs and expenses of such legal
5
proceedings incurred by City, including, without limitation, court costs, attorneys’ fees,
and witness’ fees.
6. City’s responsibilities.
6.1. Upon substantial completion of the Project, the City shall pay to Developer the sum of
Two-Hundred Fifty Thousand Dollars ($250,000.00). Payment shall be made in the
ordinary course of City’s claims approval and payment process subsequent to substantial
completion of the Project.
7. Developer’s responsibilities, representations, and warranties.
7.1. Developer represents and warrants that it requests economic assistance from City in order
to redevelop the Property and that, but for the economic assistance to be given under this
agreement, the redevelopment, as contemplated, would not be economically acceptable to
Developer.
7.2. Before commencing construction, the Developer shall, at its own expense, procure and
deliver to City a policy or policies of comprehensive liability insurance and, during any
period of construction, contractor’s liability insurance, and workmen’s compensation
insurance, with liability coverage under the comprehensive liability insurance to be not
less than $1,000,000 for each occurrence and $5,000,000 total. Insurance may be provided
through a policy or policies obtained by Developer’s affiliates. All insurance policies
required under this Section must be in such form and issued by such companies as are
reasonably acceptable to City. Each policy shall name City and its officers and employees
as an additional insured and shall contain an affirmative statement by the issuer that it will
give written notice to City at least 30 days prior to any cancellation or amendment of its
policy. The comprehensive liability policy shall maintain, in full force and effect, until
each and every obligation of Developer under this Agreement has been fully paid, or
performed.
7.3. Developer agrees that it will not discriminate against any employee or employment
applicant on the basis of race, color, religion, sex, creed, disability, age, national origin,
or other illegal factors. Developer agrees to take action to ensure that employee or
employment applicants are employed, and that employees are treated during employment,
without regard to their race, color, religion, sex, creed, disability, age, or national origin.
This action includes, without limitation, employment, promotion, demotion, transfer,
recruitment, advertising for recruitment, layoff, termination, rate of pay or other
compensation forms, and selection for training, including apprenticeship. Developer shall
state in all solicitations or advertisements for employees placed by or on behalf of the
Developer, that qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, creed, disability, age, or national origin.
8. Defaults.
8.1. Any or all of the following is a default event (“Default Event”) by Developer under this
agreement:
6
8.1.1. Failure to comply with any material covenant, warranty, or obligation set forth in
this agreement.
8.1.2. Any untrue or incorrect material representation made by Developer in this
agreement or in any certificate, notice, demand, or request made by Developer.
8.1.3. Developer becomes insolvent or is unable or admits, in writing, its inability to pay
debts as they mature;
8.1.4. Developer makes a general assignment for the benefit of creditors or to an agent
authorized to liquidate any such amount of its property;
8.1.5. Developer is adjudicated bankrupt; or
8.1.6. Developer is dissolved.
8.2. Upon the occurrence of an Event of Default, City may provide written notice to Developer
specifying the default. Upon written notice of the default, Developer has 30 days after the
date that the notice was sent to cure the default, if it can be reasonably cured within 30
days, or must begin curing the default and complete curing the default within a reasonable
time thereafter, as reasonably determined by City, if the default cannot be reasonably
cured within 30 days.
8.3. If a default is not cured, then City may terminate this agreement, and City is relieved of
any further obligations arising under the agreement, and City is released from its
obligations arising under this agreement.
8.4. Upon a Default Event, City may withhold any moneys due or becoming due under §6 until
such time as the default is cured.
9. Waivers.
9.1. No waivers of any provision in this Agreement shall be found to exist unless by a writing
executed by the party against whom the waiver is sought to be enforced.
9.2. No failure or delay in exercising any right or remedy or in requiring the satisfaction of any
condition under this agreement, operates as a waiver of any right, remedy, or condition.
9.3. A waiver made in writing on one occasion is effective only in that instance and only for
the purpose stated. A waiver, once given, is not to be construed as a waiver on any future
occasion or against any other person.
10. Rights and remedies cumulative.
10.1. The enumeration of remedies expressly conferred upon a party by this agreement are
cumulative with, and not exclusive of, any other remedy conferred by this agreement or
by law on that party, and the exercise of any one remedy does not preclude the exercise
of any other.
7
11. Cooperation of the parties.
11.1. City and Developer agree to cooperate reasonably with each other when requested to do
so concerning the development of the Property.
12. No Partnership or agency created.
12.1. Nothing in this Agreement shall be construed by the parties or any third person to create
the relationship of a partnership, agency or joint venture between or among the parties or
any third party beneficiary.
13. Force majeure.
13.1. The parties will diligently perform their obligations hereunder subject to Force Majeure,
as hereinafter defined. The term “Force Majeure” as used herein shall mean any delays
incurred by a party due to strikes, lockouts, acts of God, enemy action, civil commotion,
governmental restrictions or delays in obtaining permits (but solely to the extent that such
delays are not caused by and are beyond the control of the party claiming such Force
Majeure), lawsuits against any party that delays or stops construction or preemption, fire
or other casualty, weather or seasonal conditions or other cause beyond the reasonable
control of the party, for so long as the party is using its reasonable good faith efforts to
end any such delay if the party asserting the Force Majeure is reasonably capable of doing
so. Each party agrees to provide written notice to the other party of any conditions beyond
the notifying party’s control which may result in the notifying party’s inability to perform
any obligation(s) by the required date, and it shall be a prerequisite to reliance upon said
condition that such notice shall have been provided within thirty (30) days of the onset
of said condition.
14. Integrated agreement.
14.1. This Agreement sets forth all the promises, inducements, agreements, conditions and
understandings of the parties relative to the subject matter hereof, superseding all prior
negotiations, agreements and understandings, and there are no promises, agreements,
conditions or understandings, either oral or written, express or implied, between the
parties, except as set forth herein.
15. Amendments.
15.1. No amendment or any other change of any kind to this Agreement will be valid or binding
unless it is in writing and signed by authorized representatives of City and Developer or
their successors or assigns.
16. Choice of law.
16.1. The validity, meaning and effect of this Agreement shall be determined in accordance
with the laws of the State of Illinois.
16.2. The Venue for any action under or resulting from this Agreement shall be in the Circuit
Court of the Ninth Judicial Circuit of the State of Illinois, located in Knox County,
Illinois.
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17. Captions and headings.
17.1. The captions and section headings used in this Agreement are for convenience only and
are not a part of this Agreement and shall not be used in construing it.
18. Severability.
18.1. Each provision hereof is intended to be severable, and the invalidity or unenforceability
of any portion of this Agreement shall not affect the validity or enforceability of the
remainder hereof, provided the overall intentions of the parties and the purposes of this
Agreement, each as expressed herein, are not materially impaired. Neither of the parties
shall challenge the validity or enforceability of this Agreement nor any provision of this
Agreement, nor assert the invalidity or unenforceability of this Agreement or any
provision of it.
19. Representation of binding effect.
19.1. Developer and City each represent that this Agreement has been properly approved and
executed and is legally binding on them.
20. Counterparts.
20.1. This Agreement may be executed in one or more counterparts, each of which, when
executed and delivered, shall be an original, and all of which, when executed and
delivered, shall constitute one and the same instrument. This Agreement must be
manually executed, but the exchange of copies of this Agreement and of manually
executed signature pages by facsimile or by electronic mail as an attachment in portable
document format (.pdf) to the parties shall constitute effective delivery of this Agreement
as to the parties and may be used in lieu of the original Agreement for all purposes. Each
party that delivers an executed counterpart signature page by facsimile or by electronic
mail shall promptly thereafter deliver an original executed counterpart signature page to
the other party; provided, however, that the failure to do so shall not affect the validity,
enforceability, or binding effect of this Agreement. This Agreement shall not be effective
until both parties have executed and delivered a counterpart of this Agreement.
21. General Provisions
21.1. The words “include,” “includes,” and “including” are to be read as if they were followed
by the phrase “without limitation.”
21.2. Any reference to an agreement means that agreement as amended or supplemented,
subject to any restrictions on amendment contained in that agreement.
21.3. Unless specified otherwise, any reference to a statute, ordinance, or regulation means that
statute, ordinance, or regulation as amended or supplemented from time to time and any
corresponding provisions of successor statutes, ordinances, or regulations.
21.4. All references to a time of day are references to the time in Galesburg, Illinois.
9
21.5. The words “party” and “parties” refer only to a party to this agreement named in the
introductory clause.
21.6. No construction against drafter. Each party has participated in negotiating and drafting
this agreement, so if any ambiguity or a question of intent or interpretation arises, this
agreement is to be construed as if the parties had drafted it jointly, as opposed to being
constructed against a party because it was responsible for drafting one or more provisions
of this agreement.
21.7. No liability of City official. No member, official, or employee of City is personally liable
to Developer for any obligation under the terms of this agreement.
21.8. Time for performance. Time is of the essence in this agreement. If any date specified in
this agreement as a date for taking action falls on a day that is not a business day, than
that action may be taken on the next business day.
21.9. Third parties. Nothing in this agreement is intended to confer any right or remedy on any
person other than City and Developer, and their respective successors and permitted
assigns, nor is anything in this agreement intended to affect or discharge any obligation
or liability of any third persons to City or Developer, nor to give any such third person
any right of action or subrogation against City or Developer.
21.10. Successors in interest. This agreement is binding upon and inures to the benefit of the
parties and to their respectively authorized successors, assigns, and legal
representatives.
21.11. Notice. All notices, demands, requests, consents, approvals or other instruments
required or permitted by this agreement must be in writing and must be executed by the
party or an officer, agent or attorney of the party, and will be deemed to have been
effective as of the date of actual delivery, if delivered personally, by overnight courier,
or by electronic mail, or as of the third day from and including the date of posting, if
mailed by registered or certified mail, return receipt requested, with postage prepaid,
addressed as:
If to CITY: If to DEVELOPER:
City Clerk Robert G. Senneff
City of Galesburg Graham Hospital Association
55 W. Tompkins St. 210 W. Walnut Street
Galesburg, IL 61401 Canton, Illinois 61520
21.12. Authorized representatives. From time to time, Developer shall designate an authorized
representative who is responsible for communicating with City on behalf of Developer
and who has the authority to make or grant requests, demands, approvals, consents,
agreements, and other action required or described in this agreement for and on behalf
of Developer
21.13. The City Manager, or designee, has the authority to make or grant requests, demands,
approvals, consents, agreements, and other action required or described in this
10
agreement for and on behalf of City. Any amendment must be approved by the
Galesburg City Council.
21.14. Final agreement. This agreement constitutes the final agreement between the parties. It
is the complete and exclusive expression of the parties’ agreement on the matters
contained in this agreement. All prior and contemporaneous negotiations and
agreements between the parties on the matters contained in this agreement are expressly
merged into and superseded by this agreement. The provisions of this agreement may
not be explained, supplemented, or qualified through evidence of prior trade usage or a
prior course of dealing. In entering into this agreement, neither party has relied upon
any statement, representation, warranty, or agreement of the other party except for those
expressly contained in this agreement. There are no conditions precedent to the
effectiveness of this agreement other than those expressly stated in this agreement.
21.15. Surviving provisions. Any term of this agreement that, by its nature, extends after the
end of the agreement, whether by expiration or termination, remains in effect until
fulfilled. All duties to indemnify under this agreement survive the expiration or
termination of this agreement and remain effective until the resolution or expiration of
any actual or potential claims or losses subject to the duty to indemnify.
REMAINDER OF PAGE INTENTIONALLY BLANK
(Signatures Page Follows)
11
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective
Date, which is the date of the last signature below.
CITY: CITY OF GALESBURG,
ILLINOIS
A Municipal Corporation
By:
_____________________________
Peter Schwartzman, Mayor
Dated:________________________
Attest:
______________________________
Kelli R. Bennewitz, City Clerk
GRAHAM HOSPITAL ASSOCIATION:
DEVELOPER
A Not-For-Profit Corporation
By:
______________________________
Robert G. Senneff
Dated:_________________________
NORTH SEMINARY STREETMAYO DRIVEC201PHASE 2PROPOSED SITE PLANFUTURE SURGICALCLINIC ADDITIONLOCATIONEXISTING BUILDINGPROPOSED BUILDINGPROPOSED STREET PROPOSED LANESEMINARY ST.GALESBURG, IL 61401GALESBURGSEMINARY STREETCLINICSTUDIO 483 ARCHITECTS124 Arts AlleyRock Island, IL 61201309.786.9910201 W. 2nd Street, Suite 608Davenport, IA 52801563.326.2555RFP #604.19.24PROJECT: 22010172.00GRAHAM MEDICAL GROUP1670 EAST ASH STREET | CANTON, IL 61520 | (309) 647-78313116 N. DRIES LANE, SUITE 100 | PEORIA, IL 61604 | (309) 693-7615www.mstutz.com "WORKING with YOU by DESIGN"ILLINOIS PROFESSIONAL DESIGN FIRM LICENSE #184-005754Exhibit A Dashed area denotes work associated with The Agreement.
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JAL Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
MAY 20, 2024
AGENDA ITEM: Settlement Agreement Pullen v. Galesburg
SUMMARY RECOMMENDATION: The City Manager, the City Attorney, and the Benefits & Risk
Manager recommend approval of the settlement agreement.
BACKGROUND: This Settlement Agreement resolves the pending workers’ compensation case
of Mr. Pullen related to an injury sustained in November, 2020. In exchange for a release of
claims, Mr. Pullen will be compensated $40,000.00.
BUDGET IMPACT: Sufficient funds are available in the Risk Management Fund (078)
SUPPORTING DOCUMENTS:
1.Settlement Agreement
24-4035
E-IC5 Page 2 of 4
Notes regarding temporary total disability benefits:
Wages paid
MEDICAL EXPENSES: The employer has not paid all medical bills. List unpaid bills in the space below.
The parties agree that all medical bills the Respondent agrees to pay have been paid prior
to the approval of the contracts. Any and all additional bills and associated liens are
disputed and denied and are Petitioner’s responsibility.
PREVIOUS AGREEMENTS: Before the petitioner signed an Attorney Representation Agreement, the respondent or its agent offered
in writing to pay the petitioner $ N/A as compensation for the permanent disability caused by this injury.
An arbitrator or commissioner of the Commission previously made an award on this case on N/A regarding
TTD $ N/A Permanent disability $ N/A Medical expenses $ N/A Other $ N/A
TERMS OF SETTLEMENT: Attach a recent medical report signed by the physician who examined or treated the employee.
Since a serious dispute exists, Respondent offers and Petitioner agrees to accept the lump sum settlement amount of
$40,000.00, which represents approximately 12.578% MAW pursuant to Section 8(d)(2) of the Illinois Workers’
Compensation Act. This contract represents full and final settlement of any and all claims for compensation, TTD, and
medical, surgical, and hospital expenses, and any other expenses, past, present, and future, known or unknown,
arising out of the alleged work-related accident described herein. This contract further represents full and final
settlement of any and all claims as the result of any aggravation, exacerbation, sequalae, or residual effect of the
foregoing accident up through and including the date on which this contract is approved. Petitioner further agrees that
this settlement resolves any and all claims for injuries alleged to have occurred arising out of and in the course of
Petitioner's employment with Respondent up to and including the date the contract is approved. The parties agree that
all medical bills the Respondent agrees to pay have been paid prior to the approval of the contract. Any and all
additional bills and associated liens are disputed and denied and are Petitioner’s responsibility. Petitioner
acknowledges that any and all liens or potential liens against this settlement, including those involving Medicare,
Medicaid, the Internal Revenue Service, healthcare providers, health insurance providers or carriers, and child support
enforcement, IDHS or otherwise, have been revealed to Respondent and are Petitioner's sole responsibility to resolve
out of the lump sum settlement amount. Petitioner and Respondent further agree to waive the provisions of Section
8(a) and 19(h) of the Act, those provisions being the right of future medical and right of review. Petitioner represents
that Petitioner has not applied for and is not currently receiving Medicare or SSDI. Respondent reserves all rights of
reimbursement provided under Section 5(b) of the Act and this settlement agreement is not a waiver of Respondent's
Section 5(b) rights.
The parties agree Respondent is not responsible for any future medical treatment, Medicare covered or otherwise,
following this settlement as Petitioner has been released from care. The parties have considered Medicare's interests
in this settlement and have determined that an allocation for future Medicare covered expenses is not required
pursuant to the policy and procedure established by the CMS Memoranda to protect Medicare's interests, as required
by the Medicare Secondary Payer Statute, and for reasons set forth below. At the time of this settlement, Petitioner is
neither on nor eligible for either Social Security Disability or Medicare and Petitioner is not reasonably expected to
become eligible for either Social Security Disability or Medicare within the next thirty (30) months. Based upon reports
of Petitioner’s current health care providers, his treating physicians have placed Petitioner at MMI with no indication for
further medical treatment as a consequence of the alleged work injury. There are no future Medicare covered
treatments or prescriptions prescribed or reasonably expected related to the injuries in this claim; therefore, no
allocation is required or being established. Regardless, it is not the intention of Petitioner, Respondent, or
Respondent’s Carrier in this case to shift the responsibility for paying future medical expenses related to Petitioner’s
alleged injuries to the Federal Government. The parties have considered and protected Medicare’s interests in this
case. However, this settlement does not meet the current criteria for review and approval by the Centers for Medicare
and Medicaid Services.
Petitioner acknowledges that Petitioner understands that if Petitioner has received any benefits, at any time, known or
E-IC5 Page 3 of 4
unknown, from Medicare or Medicaid for any injuries or conditions, related or not to Petitioner's alleged accident,
Petitioner must contact Medicare/Medicaid to resolve any lien or claim Medicare/Medicaid might have against the
proceeds of this settlement. Petitioner understands that should future treatments related to this injury become
necessary and CMS (Medicare) finds that a Medicare Set-aside Allocation was required and that Medicare's interests
were not adequately protected, CMS (Medicare) may require Petitioner to expend up to the entire settlement amount
on Medicare covered expenses related to the injury before Medicare will provide coverage for the injury. Petitioner
voluntarily accepts this risk and waives any claims against Respondent and Carrier should Medicare take such action,
including, but not limited to a Private Cause of Action against Respondent/Carrier under the Medicare Secondary
Payer Act (MSP) pursuant to 42 USC §1395y(b)(3)(A).
Total amount of settlement $40,000.00
Deduction: Attorney's fees
Deduction: Petitioner's costs
Deduction: Other (explain)$0.00
Amount employee will receive $40,000.00
PETITIONER’S SIGNATURE. Attention, petitioner. Do not sign this contract unless you understand all of the following statements.
I have read this document, understand its terms, and sign this contract voluntarily. I believe it is in my best interests for the Commission to
approve this contract. I understand that I can present this settlement contract to the Commission in person. I understand that by signing
this contract, I am giving up the following rights unless expressly reserved or left open for a specified period of time in the terms of
settlement:
1. My right to a trial before an arbitrator;
2. My right to appeal the arbitrator's decision to the Commission;
3. My right to any further medical treatment, at the employer's expense, except as otherwise provided herein, for the results of this
injury;
4. My right to any additional benefits if my condition worsens as a result of this injury.
Signature of petitioner Name of petitioner Telephone number Date
PETITIONER’S ATTORNEY. I attest that any fee petitions on file with the IWCC have been resolved. Based on the information reasonably
available to me, I recommend this settlement contract be approved.
Signature of attorney Date
Karin Connelly 00412
Attorney’s name IWCC Code #
Ridge & Downes
230 W Monroe Street
Suite 2330
Chicago, IL 60606
Firm name and address
(312) 372-8282 kconnelly@ridgedownes.com
Telephone number E-mail address
E-IC5 Page 4 of 4
RESPONDENT’S ATTORNEY. The respondent agrees to this settlement and will pay the benefits to the petitioner or the petitioner’s attorney,
according to the terms of this contract, promptly after receiving a copy of the approved contract.
Signature of attorney Date
James Kelly 03150
Attorney’s name IWCC Code #
James M Kelly
7817 N Knoxville Avenue
Peoria, IL 61614
Firm name and address
(309) 679-0900 jim@jameskellylawfirm.com
Telephone number E-mail address
City of Galesburg
Name of respondent’s insurance or service company
ORDER OF ARBITRATOR OR COMMISSIONER:
Having carefully reviewed the terms of this contract,
in accordance with Section 9 of the Act, by my stamp
I hereby approve this contract, order the respondent
to promptly pay in a lump sum the total amount of
settlement stated above, and dismiss this case.
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: CSG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
MAY 20, 2024
AGENDA ITEM: External agency funding requests for fiscal year 2024.
SUMMARY RECOMMENDATION: The City Manager and Administrative Services Manager
recommend the City Council consider the requests received for city funding from external
agencies and award funding to the applicants which most closely align with the established
criteria, while remaining within budget.
BACKGROUND: Applications were received from 27 organizations, requesting $247,806.00 in
funding for a variety of projects, events, and services. $135,000.00 was approved in the 2024
budget for this purpose.
Consideration was given to the overall community impact of the project, as well as additional
factors including, but not limited to, the following: does the proposed project bring out-of-town
guests to our community for the day, does the proposed project bring out-of-town guests to our
community overnight, does the proposed project provide an event or service that improves the
quality of life for our citizens, does the proposed project provide economic benefit to the
community, and/or does the proposed project provide an event or service to an underserved
population that would otherwise not have access to the event or service. These criteria were
provided with the application, as well as the disclaimer, that whether or not to fund projects
submitted for consideration is solely within the City of Galesburg's discretion and submission of
a project for consideration does not obligate the city to fund any project, which is customary with
grant applications. All funding applications were reviewed by the City Manager and a committee
of staff members to prioritize the impact of each proposed project, prior to providing the
attached recommendation.
The City of Galesburg is extremely fortunate to have a plethora of beneficial organizations within
our community providing positive events, projects, and services. A glimpse of this positive work
can be illustrated by the 27 applicants for city funding but is certainly not limited to these
organizations. The attached spreadsheet is the recommendation for utilization of the funds
available for 2024. Consideration was given to the criteria outlined above, strategic priorities of
the Galesburg City Council, and optimal transitional funding for 2024 as priorities for funding are
refined and implemented in 2025. All funding awarded is on a reimbursement basis, contingent
upon the completion of the event or service as outlined in the grant application.
BUDGET IMPACT: There is sufficient funding available in the 2024 budget for the attached
recommendation, which funds all agencies that have received funding through this process in the
past at a level meeting or exceeding last year’s funding award. Unused funding of $20,000.00 will
be utilized in support of the warming shelter program.
24-4036
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: CSG Page 2 of 1
SUPPORTING DOCUMENTS:
1. Summary of Requests and Recommended Awards
2. Funding Agreement
Agency 2024 Request 2023 Award
Recommended
2024 Award
CASA of West Central Illinois $5,000.00 $0.00 $0.00
Choral Dynamics $2,000.00 $1,500.00 $1,500.00
Downtown Community Partnership $15,000.00 $0.00 $0.00
Galesburg Community Arts Center $28,000.00 $0.00 $0.00
Galesburg Community Chorus $4,048.00 $3,000.00 $3,000.00
Galesburg Heritage Days $10,000.00 $8,000.00 $10,000.00
Galesburg Lions Club - Fireworks $17,500.00 $15,000.00 $17,500.00
Galesburg Railroad Days $10,000.00 $10,000.00 $10,000.00
Galesburg Symphony $10,000.00 $7,000.00 $7,000.00
Galesburg Tourism and Visitors Bureau $25,000.00 $0.00 $0.00
Galesburg Train Show f/s GCAC $5,000.00 $0.00 $0.00
Galesburg Youth Athletic Club $7,500.00 $4,000.00 $4,000.00
Galesburg Youth Baseball League Inc.$5,000.00 $5,000.00 $5,000.00
Knox County Fair $12,500.00 $5,000.00 $5,000.00
Knox County Scenic Drive $2,000.00 $1,000.00 $1,000.00
National Stearman Fly-In $10,000.00 $8,000.00 $10,000.00
New Limited Rods of Western IL $5,000.00 $3,000.00 $5,000.00
Nova Singers $5,000.00 $3,000.00 $3,000.00
Prairie Players Theatre $2,500.00 $1,000.00 $1,000.00
Support Group for African American Affairs $10,000.00 $5,000.00 $5,000.00
The Great Balloon Race $12,000.00 $6,250.00 $10,000.00
The Salvation Army $6,000.00 $4,000.00 $4,000.00
TRoLS $6,758.00 $3,000.00 $3,000.00
United Way $7,000.00 $5,000.00 $5,000.00
USA Gymnastics State of IL $5,000.00 $0.00 $0.00
VFW - Knox County Post 2257 $10,000.00 $0.00 $0.00
VNA Community Services $10,000.00 $5,000.00 $5,000.00
Total $247,806.00 $102,750.00 $115,000.00
EXTERNAL AGENCY AGREEMENT CONCERNING
USE OF CITY OF GALESBURG GRANT FUNDS
THIS AGREEMENT is entered into on __________________, by and between the City of Galesburg,
an Illinois municipal corporation, hereinafter “City”, and ____________________________________,
hereinafter the “Grantee”.
I. PURPOSE OF FUNDING. City hereby agrees to provide funding to the Grantee for use solely for
the purposes outlined in its funding request previously submitted by the Grantee, which is incorporated
by reference into this agreement. Grantee hereby accepts the funding for the sole purposes listed in its
said funding request and agrees that the funds provided by the City shall be used for those purposes,
and no other.
II. PAYMENTS. The City will provide the Grantee with funding on a reimbursement basis, which is
contingent upon the event or service being held or provided as outlined in the grant application.
Payment will be processed after the conclusion of the event or service, and upon the Grantee
submitting all required documentation and receipts as outlined in the award letter and grant guidelines.
The request for reimbursement and all supporting documentation must be provided by the Grantee to
the City prior to the end of the calendar year. The total payment by City to Grantee will not exceed the
awarded grant amount.
III. LIMITATION ON THE USE OF GRANT FUNDS. Grant funds may be expended only for project
purposes and activities as set forth in the grant application or as subsequently modified. A grantee’s
request for any modification must be made in writing and approved by City before any expenditures
differing from the original grant award are paid from funds provided by City.
IV. REPORTS AND RECORDS RETENTION. The grantee shall submit to the City, before the end
of the calendar year, and prior to a disbursement of funds from the City to the Grantee, a grant report
and a copy of all receipts for expenses to be paid from City funds. Failure to file the report and final
receipts in a timely manner will preclude the Grantee from receiving awarded funding and applying for
City grants and programs in the future. Financial records must be kept for inspection and/or audit for a
period of two years following the submission of said receipts. Financial records include receipts
documenting actual expenditures, payroll statements, vouchers, invoices and bills, covering all receipts
and expenditures of grant funds. The Grantee recognizes the right of City or its designee to make a full
audit of Grantee’s records relating to this grant.
IN WITNESS WHEREOF, the parties hereto have set their hands as of this _______ day of
___________________, 20____,
CITY OF GALESBURG, an Illinois ______________________________
municipal corporation, Grantee (Print name of organization)
By: __________________________ By:___________________________ Mayor Signature of representative
Attest: _______________________ _______________________________ City Clerk Print name & title
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JP Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
MAY 20, 2024
AGENDA ITEM: Agreement Between City of Galesburg and Public Safety Employees’ Organization
(PSEO) and the 2024 Classification and Salary Schedule for personnel represented by PSEO.
SUMMARY RECOMMENDATION: The City Manager, City Attorney, and HR Manager recommend
the City Council approve the amended 2024 Classification and Salary Schedule for PSEO
employees and the successor collective bargaining agreement with PSEO.
BACKGROUND: The collective bargaining agreement between the City of Galesburg and PSEO
expired on December 31, 2023. Over the last eight months, the parties have negotiated the
terms of a successor agreement. On Tuesday, May 14th, PSEO voted to ratify the agreement
negotiated between the parties.
The agreement is for a three year term. It provides a 0% cost of living adjustment in year 2024,
and cost of living adjustments of 4% in years 2025 and 2026. It also provides for a new pay scale
in order to optimize retention by bringing Galesburg’s pay range more in-line with comparables
for the mid-career officer, with an overall increase of 4% for 2024, based on current staffing. In
exchange, the parties also agreed to begin employee contributions of $39.98 per month towards
the premium of health insurance for single coverage, up from $0, and elimination of the longevity
incentive awarded at five (5) years of service.
BUDGET IMPACT: Effective increase of 4%, based on current information and staffing levels,
which is below the approved 2024 budget which allowed up to a 5% increase for a COLA for 2024.
SUPPORTING DOCUMENTS:
1.Redline CBA
2.Clean CBA
3.2024 Classification and Salary Schedule for PSEO Personnel.
24-4037
Style Definition: TOC 2
Style Definition: TOC 1
Contents
PREAMBLE .................................................................................................................................................... 1
ARTICLE I – RECOGNITION .................................................................................................................... 1
SECTION 1.1 PSEO RECOGNIZED ......................................................................................................... 1
SECTION 1.2 NEGOTIATIONS ................................................................................................................ 1
ARTICLE II – PSEO RIGHTS ..................................................................................................................... 1
SECTION 2.1 DUES DEDUCTIONS ........................................................................................................ 1
SECTION 2.2 PSEO INDEMNIFICATION .............................................................................................. 2
SECTION 2.3 PSEO ACCESS ................................................................................................................... 2
ARTICLE III – MANAGEMENT RIGHTS ................................................................................................ 2
SECTION 3.1 ENUMERATED RIGHTS .................................................................................................. 2
SECTION 3.2 DETERMINATION OF AUTHORITY ............................................................................. 2
SECTION 3.3 AUTHORITY FOR APPOINTMENTS ............................................................................. 3
ARTICLE IV – NON-DISCRIMINATION ................................................................................................. 3
SECTION 4.1 EMPLOYMENT POLICY .................................................................................................. 3
SECTION 4.2 AGE REQUIREMENT ....................................................................................................... 3
SECTION 4.3 EMPLOYEE DISCRIMINATION ...................................................................................... 3
SECTION 4.4 RESPONSIBILITY OF PSEO ............................................................................................ 3
SECTION 4.5 HIRING PRACTICE ........................................................................................................... 3
SECTION 4.6 GENDER ............................................................................................................................. 3
ARTICLE V – GRIEVANCE PROCEDURE ............................................................................................ 43
SECTION 5.1 DEFINITION .................................................................................................................... 43
SECTION 5.2 TIME LIMIT ....................................................................................................................... 4
SECTION 5.3 SCOPE ................................................................................................................................. 4
SECTION 5.4 PROCEDURE ..................................................................................................................... 4
SECTION 5.5 ARBITRATION ................................................................................................................... 5
SECTION 5.6 TIME EXTENSION ............................................................................................................ 6
ARTICLE VI – NO STRIKE AND NO LOCKOUT ................................................................................... 6
SECTION 6.1 NO STRIKE ........................................................................................................................ 6
SECTION 6.2 NO LOCKOUT ................................................................................................................... 6
SECTION 6.3 PSEO RESPONSIBILITY .................................................................................................. 6
SECTION 6.4 PENALTY ........................................................................................................................... 6
SECTION 6.5 MANAGEMENT RESPONSIBILITY ............................................................................... 6
ARTICLE VII – HOURS OF WORK AND OVERTIME ........................................................................ 76
SECTION 7.1 NO GUARANTEE ............................................................................................................ 76
SECTION 7.2 NORMAL WORKWEEK/WORKDAY ............................................................................. 7
SECTION 7.3 OVERTIME......................................................................................................................... 7
SECTION 7.4 CALLBACK PAY............................................................................................................... 8
SECTION 7.5 STANDBY PAY ................................................................................................................. 8
SECTION 7.5A ON CALL PAY .............................................................................................................. 98
SECTION 7.5B CALL-IN/HOLDOVER .................................................................................................. 98
SECTION 7.6 ESSENTIAL OVERTIME ................................................................................................ 98
SECTION 7.7 REST PERIODS .................................................................................................................. 9
SECTION 7.8 MEAL PERIODS ................................................................................................................ 9
SECTION 7.9 TIME-TRADING ................................................................................................................ 9
SECTION 7.10 COURT TIME PAY ...................................................................................................... 109
SECTION 7.11 NO DUPLICATION ..................................................................................................... 109
ARTICLE VIII – SAFETY ........................................................................................................................ 109
SECTION 8.1 COMPLIANCE WITH LAWS ....................................................................................... 109
SECTION 8.2 OFFICER SAFETY........................................................................................................... 10
SECTION 8.3 EQUIPMENT MAINTENANCE ...................................................................................... 10
SECTION 8.4 LABOR-MANAGEMENT MEETINGS ...................................................................... 1110
ARTICLE IX – SENIORITY .................................................................................................................. 1110
SECTION 9.1 DEFINITION ................................................................................................................ 1110
SECTION 9.2 APPLICATION OF SENIORITY ................................................................................. 1110
SECTION 9.3 TERMINATION OF SENIORITY ................................................................................... 11
SECTION 9.4 PROBATIONARY PERIOD – NEW EMPLOYEES ..................................................... 11
SECTION 9.5 SENIORITY ROSTER .................................................................................................. 1211
SECTION 9.6 SAME DAY HIRES ...................................................................................................... 1211
SECTION 9.7 LAYOFF AND RECALL ............................................................................................. 1211
SECTION 9.8 RESIGNATIONS .............................................................................................................. 12
ARTICLE X – FILLING OF VACANCIES .......................................................................................... 1312
SECTION 10.1 PERMANENT VACANCY ........................................................................................ 1312
SECTION 10.2 METHOD OF FILLING VACANCIES ..................................................................... 1312
ARTICLE XI – EMPLOYEE DISCIPLINE .......................................................................................... 1312
SECTION 11.1 DISCIPLINARY ACTIONS ....................................................................................... 1312
SECTION 11.2 CORRECTIVE DISCIPLINE ......................................................................................... 13
SECTION 11.3 DISCIPLINARY MEETING .......................................................................................... 13
ARTICLE XII – PERSONNEL FILES ...................................................................................................... 13
SECTION 12.1 MAINTENANCE ............................................................................................................ 13
SECTION 12.2 INSPECTION .............................................................................................................. 1413
SECTION 12.3 NOTIFICATION ......................................................................................................... 1413
SECTION 12.4 REBUTTALS .................................................................................................................. 14
ARTICLE XIII – EVALUATIONS ............................................................................................................ 14
ARTICLE XIV – PERSONAL DAYS .................................................................................................... 1514
ARTICLE XV – VACATIONS ............................................................................................................... 1514
SECTION 15.1 VACATION ACCUMULATION ............................................................................... 1514
SECTION 15.2 ELIGIBILITY REQUIREMENTS .............................................................................. 1615
SECTION 15.3 VACATION SCHEDULING ...................................................................................... 1615
SECTION 15.4 MAXIMUM ACCRUAL ............................................................................................ 1615
SECTION 15.5 SEPARATION ............................................................................................................. 1615
SECTION 15.6 RETIREMENT, RESIGNATION ................................................................................... 16
ARTICLE XVI – LEAVES ...................................................................................................................... 1716
SECTION 16.1 GENERAL LEAVE OF ABSENCE ........................................................................... 1716
SECTION 16.2 MILITARY LEAVE ................................................................................................... 1716
SECTION 16.3 JURY DUTY LEAVE ................................................................................................. 1716
SECTION 16.4 SICK LEAVE .............................................................................................................. 1716
SECTION 16.5 WORKERS COMPENSATION ................................................................................. 1918
SECTION 16.6 DISABILITY LEAVE ................................................................................................ 1918
SECTION 16.7 LEAVE OPTIONS ...................................................................................................... 1918
SECTION 16.8 BENEFITS WHILE ON LEAVE ................................................................................ 1918
SECTION 16.9 FORFEITURE OF BENEFITS ................................................................................... 2019
ARTICLE XVII – WAGES ..................................................................................................................... 2019
SECTION 17.1 GENERAL................................................................................................................... 2019
SECTION 17.2 STEPS AND RANGES ............................................................................................... 2120
SECTION 17.3 LONGEVITY .............................................................................................................. 2120
SECTION 17.4 CANINE OFFICER...................................................................................................... 2120
SECTION 17.5 SEVERANCE PAY..................................................................................................... 2120
SECTION 17.6 PAYROLL DEDUCTIONS AND DIRECT DEPOSIT ............................................. 2221
SECTION 17.7 UNIFORM CLEANING ............................................................................................. 2221
SECTION 17.8 ACTING PAY ............................................................................................................. 2221
SECTION 17.9 FTO PAY ..................................................................................................................... 2221
ARTICLE XVIII – GROUP BENEFITS ................................................................................................ 2221
SECTION 18.1 GROUP MEDICAL COVERAGE .............................................................................. 2221
SECTION 18.2 PERMANENT FULL-TIME EMPLOYEES AND DEPENDENTS ......................... 2322
SECTION 18.3 HEALTH SAVINGS ACCOUNTS (HSA) ................................................................ 2322
SECTION 18.4 EMPLOYEES ON NON-DUTY RELATED INJURY DISABILITY LEAVE ........ 2322
SECTION 18.4A EMPLOYEES ON DUTY RELATED INJURY/DISABILITY .............................. 2423
SECTION 18.5 RETIRED EMPLOYEES AND DEPENDENTS ....................................................... 2423
SECTION 18.6 OPT-OUT RIGHT ....................................................................................................... 2423
SECTION 18.7 PSEO AND MANAGEMENT LIABILITY ............................................................... 2523
SECTION 18.8 RIGHT OF CONSULTATION ................................................................................... 2524
SECTION 18.9 HEALTH BENEFITS ADVISORY COMMITTEE ................................................... 2524
SECTION 18.10 LIFE INSURANCE ................................................................................................... 2524
SECTION 18.11 GROUP DENTAL PLAN ......................................................................................... 2624
ARTICLE XIX - RETIREE HEALTH SAVINGS PLAN .................................................................... 2625
SECTION 19.1 ESTABLISHMENT ..................................................................................................... 2625
SECTION 19.2 REGULAR CONTRIBUTIONS.................................................................................. 2625
ARTICLE XX – PENSIONS ................................................................................................................... 2625
ARTICLE XXI – RESIDENCY .............................................................................................................. 2725
ARTICLE XXII – MISCELLANEOUS PROVISIONS........................................................................ 2725
SECTION 22.1 DRIVER’S LICENSE ................................................................................................ 2725
SECTION 22.2 MOTORCYCLE LICENSES ...................................................................................... 2726
SECTION 22.3A SERVICE OF NOTICES ......................................................................................... 2726
SECTION 22.3B EMPLOYEE NOTICE TO EMPLOYER ................................................................. 2826
SECTION 22.3C PSEO NOTICE TO EMPLOYER ............................................................................. 2826
SECTION 22.4 DEPARTMENTAL RULES ....................................................................................... 2826
SECTION 22.5 OUTSIDE EMPLOYMENT ....................................................................................... 2827
SECTION 22.6 PERSONAL USE OF CITY PROPERTY .................................................................. 2827
SECTION 22.7 PHYSICALS ............................................................................................................... 2827
SECTION 22.8 DRUG AND ALCOHOL POLICY ............................................................................ 2927
SECTION 22.9 POLITICAL ACTIVITY ............................................................................................ 2927
SECTION 22.10 PERSONNEL RULES .............................................................................................. 2928
SECTION 22.11 TELEPHONE ............................................................................................................ 2928
ARTICLE XXIII – SAVINGS CLAUSE ................................................................................................ 2928
ARTICLE XXIV – ENTIRE AGREEMENT......................................................................................... 2928
ARTICLE XXV – AMENDMENTS ....................................................................................................... 3028
ARTICLE XXVI – TERMINATION ..................................................................................................... 3028
APPENDIX A – AUTHORIZATION FOR PSEO DUES ..................................................................... 3130
APPENDIX B – DRUG AND ALCOHOL POLICY ............................................................................. 3231
APPENDIX C – SALARY SCHEDULE................................................................................................. 3534
APPENDIX D – HEALTH INSURANCE CONTRIBUTION RATES ............................................... 3635
APPENDIX E - SIGN ON BONUS & RELOCATION ASSISTANCE………………………………………………………………………36
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AGREEMENT
THIS AGREEMENT is entered into this ___ day of May, 20214, by and between the City of
Galesburg, Illinois (the “CITY”) and the Public Safety Employees’ Organization (the “PSEO”).
PREAMBLE
WHEREAS, the City has voluntarily endorsed the practices and procedures of collective
bargaining as a fair and orderly way of conducting its relations with certain of its full-time
employees insofar as such practices and procedures do not interfere with the City’s right and
obligation to operate effectively in order to best serve the City and its residents and to make clear
all basic terms upon which such relationship depends; and
WHEREAS, it is the intent and purpose of the parties to set forth herein their entire agreement
covering rates of pay, wages, hours of employment and other conditions of employment, and to
provide the procedure for the prompt and peaceful settlement of grievances respecting the terms of
this Agreement;
NOW, THEREFORE, in consideration of the mutual promises and agreements herein contained,
the parties do mutually promise and agree as follows:
ARTICLE I – RECOGNITION
SECTION 1.1 PSEO RECOGNIZED
The City voluntarily recognizes the PSEO as the exclusive bargaining agent for the purpose of
establishing the wages, hours and terms and conditions of employment for all non-exempt full-
time permanent employees in the classification of Police Officer, but excluding supervisory,
confidential, probationary and exempt employees and all elected officials or officers of the City.
SECTION 1.2 NEGOTIATIONS
Each party shall be permitted to have five (5) individuals sit on the negotiating committee provided
that not more than one patrol officer and one investigator per shift shall be relieved from duty
unless previously approved by the Chief of Police, and such leave shall not interfere with any
emergency services.
ARTICLE II – PSEO RIGHTS
SECTION 2.1 DUES DEDUCTIONS
While this Agreement is in effect, the City will deduct twice per month one-half (1/2) the regular
monthly PSEO dues for each employee in the bargaining unit for whom there is on file with the
City a voluntary effective checkoff authorization as per Appendix A attached. The amounts so
deducted shall be forwarded upon each deduction to the appropriate officer of PSEO. The PSEO
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may change the fixed uniform dollar amount which shall be considered the regular PSEO dues once
each year during the life of this Agreement. The PSEO will give the City thirty (30) days’ notice
in writing of any such change in the amount of uniform dues to be deducted. The PSEO
authorization is revocable by an employee submitting a notice in writing to the City Manager’s
Office with a copy to the PSEO.
SECTION 2.2 PSEO INDEMNIFICATION
The PSEO shall indemnify, defend and save the City harmless against any and all claims, demands,
suits or other forms of liability and for all legal costs that shall rise out of or by reason of action
taken or not taken by the City in complying with the provisions of this article. Each party agrees
to refund to the other any amounts paid in error on account of this dues deduction provision within
ten (10) days of notification.
SECTION 2.3 PSEO ACCESS
One PSEO representative may have access to the premises of the City during a labor dispute in
order to help resolve a problem. In order to receive access, the representative must first advise
the appropriate supervisor.
ARTICLE III – MANAGEMENT RIGHTS
SECTION 3.1 ENUMERATED RIGHTS
Except as specifically limited by the express provisions of this Agreement, the City possesses the
sole right and authority to operate and direct the employees of the City and its various departments
in all aspects, including but not limited to, the right to determine its mission, policies and
to set forth all standards of service offered to the public; to plan, direct, control and determine the
operations or services to be conducted by employees of the City; to determine the methods, means
and number of personnel needed to carry out the department’s mission; to direct the working
forces; to establish the qualification for employment, to hire, assign or transfer employees within
the department for other related functions; to promote, suspend, discipline or discharge, to lay off
or relieve employees due to lack of work, funds or for other legitimate reasons; to make, publish,
alter and enforce department rules and regulations; to introduce new or improved methods,
equipment or facilities; to contract out for goods and services; to schedule and assign work; to
establish work and productivity standards; to assign overtime; and to take any and all actions as
may be necessary to carry out the mission of the City and its departments in situations of civil
emergency as may be declared by the Mayor, the City Manager or Acting City Manager provided
that no right enumerated in this Agreement shall be exercised or enforced in a manner contrary to
or inconsistent with the provisions of this Agreement.
SECTION 3.2 DETERMINATION OF AUTHORITY
If, at the sole discretion of the Mayor or theirhis designee, it is determined that extreme civil
emergency conditions exist, the provisions of this Agreement may be suspended by the City
Manager during the time of the declared emergency. Should an emergency arise, the City Manager
shall advise the local President of the PSEO, or the next highest officer of the PSEO, the nature
of the emergency.
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SECTION 3.3 AUTHORITY FOR APPOINTMENTS
Both the City and the PSEO recognize and accept the authority of the Board of Fire and Police
Commissioners as specified at 65 ILCS 5/10-2.1-1, et seq., with respect to the conduct of
examinations, original appointment, promotions or conduct of hearings on charges, of applicants
for and/or commissioned police officers of the City of Galesburg, Illinois.
ARTICLE IV – NON-DISCRIMINATION
SECTION 4.1 EMPLOYMENT POLICY
Neither the City nor the PSEO shall discriminate against any employee covered by this Agreement
in a manner which would violate any applicable federal or state laws because of race, creed, color,
national origin, disability, age, sex, veteran’s status, genetic information, gender identity, or sexual
orientation.
SECTION 4.2 AGE REQUIREMENT
All employees shall be retired at an age outlined in the Illinois State Statutes.
SECTION 4.3 EMPLOYEE DISCRIMINATION
Neither the City nor the PSEO shall interfere with the right of employees covered by this
Agreement to become, or not become, members of the PSEO and there shall be no
discrimination against any such employees because of lawful PSEO membership or non-
membership activity or status.
SECTION 4.4 RESPONSIBILITY OF PSEO
The PSEO recognizes its responsibility as bargaining agent.
SECTION 4.5 HIRING PRACTICE
Only one person from a family shall be initially or subsequently employed as a permanent
employee by the City in the same department or division so that they would be working in close
proximity on a regular day-to-day basis. For this purpose, a member of a family is defined as a
parent, sibling, spouse, and child. The word “spouse” shall include civil partners.
SECTION 4.6 GENDER
Wherever the male gender is used in this Agreement, it shall be construed to include equally both
male and female employees.
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ARTICLE V – GRIEVANCE PROCEDURE
SECTION 5.1 DEFINITION
A grievance shall be defined as a dispute arising between the parties during the term of this
Agreement concerning a violation, or alleged violation, application or interpretation of this
Agreement.
SECTION 5.2 TIME LIMIT
A grievance must be filed within ten (10) calendar days of its occurrence. All grievances arising
out of a safety dispute must be filed within ten (10) calendar days from the Labor-Management
Meeting when the dispute was presented, pursuant to Article VIII herein.
SECTION 5.3 SCOPE
Should any employee, or the union, desire to present a grievance, such grievance shall commence
at Step One. Any non-PSEO member may initiate and handle theirhis own grievance without the
assistance and/or involvement of the PSEO.
SECTION 5.4 PROCEDURE
Step One. An employee or the PSEO having a grievance shall meet with the immediate supervisor
directly involved. The supervisor shall give an oral answer within ten (10) calendar days after such
presentation.
Step Two. If the grievance is not settled in Step One and the employee and/or PSEO wish to
advance the grievance to Step Two, it shall be referred in writing to the immediate supervisor
directly involved within ten (10) calendar days after the supervisor’s oral answer to Step One and
shall be signed by the PSEO representative and the aggrieved employee when applicable. The
written grievance shall contain a complete statement of the fact, the provision or provisions of
this Agreement which the City is alleged to have violated, misapplied and/or misinterpreted and
the relief requested. Within ten (10) calendar days of the receipt of the written grievance, the
City shall schedule a meeting with the aggrieved officers, when applicable, the Shift
Commander(s), if applicable, the Deputy C hi efCaptain of Field Operations and the PSEO
Representative, when applicable. If no settlement is reached, the Deputy ChiefCaptain of Field
Operations shall provide a written answer within ten (10) calendar days following the meeting.
Step Three. If the grievance is not settled in Step Two and the officer and/or the PSEO wish to
appeal the grievance to Step Three, it shall be referred in writing to the Chief of Police within ten
(10) calendar days after the Deputy Chief’s Captain’s answer in Step Two and shall be signed by
the PSEO representative and the aggrieved Officer, when applicable. Within ten (10) calendar
days of receipt, the Police Chief shall schedule a meeting with the Deputy ChiefCaptain and/or
Shift Commander, the officer, and the PSEO representative, when applicable. If no settlement
is reached, the Police Chief shall give the City’s written decision to the PSEO or the aggrieved
officer, when applicable, within ten (10) calendar days following their meeting.
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Step Four. If the grievance is not settled in Step Three and the Officer and/or the PSEO wishes
to appeal the grievance to Step Four, it shall be referred in writing to the City Manager within ten
(10) calendar days from the Chief’s decision in Step Three, and shall be signed by the aggrieved
officer and the PSEO representative, when applicable. The City Manager shall schedule a meeting
within ten (10) calendar days with the aggrieved officer, if applicable, the Police Chief, the Deputy
ChiefCaptain and/or Shift Commander, the Personnel Officer and the PSEO representative and/or
attorney, when applicable. The City Manager shall render theirhis decision in writing within ten
(10) calendar days following the meeting. If the matter is not resolved, then the grievance shall
be eligible for consideration at the next step.
SECTION 5.5 ARBITRATION
A. Filing. If the grievance is not settled in accordance with the foregoing procedure, a non-
PSEO member or the PSEO may refer the grievance to binding arbitration by forwarding to the
City Manager a written notice of intention to proceed to arbitration within ten (10) calendar days
after the receipt of the Step Four response. Upon receipt of such notice, the parties shall jointly
request the State Labor Relations Board or a similar body to submit a panel of five (5) arbitrators
with the appropriate background and experience. Either party may reject one (1) entire panel.
Upon receipt of the list of five (5) nominees, the party requesting arbitration shall strike the first
name, the other party the second and thereafter the parties shall proceed to alternately strike one
name at a time from the list until only one name remains. The nominee whose name remains
shall be the arbitrator who shall resolve the grievance. The arbitrator shall be notified of theirhis
selection by a joint letter from the parties requesting that the arbitratorhe set a time and a place
subject to the reasonable availability of the parties. All arbitration hearings shall be held in the
City of Galesburg, Illinois, unless the parties mutually agree otherwise.
B. Arbitrator’s Authority. The arbitrator shall act in a judicial not legislative capacity and shall
have no right to amend, modify, nullify, ignore, add to or subtract from the provisions of this
Agreement. TheyHe shall only consider and make a decision with respect to the specific
issue submitted and shall have no authority to make a decision on any other issue not so submitted
to themhim. The arbitrator shall be without power to make a decision contrary to or inconsistent
with or modifying or varying in any way the application of laws and rules having the force and
effect of law. The arbitrator shall submit theirhis written decision within thirty (30) calendar days
of the close of the hearing or the submission of briefs by the parties, whichever is later, unless
the parties agree to a written extension thereof. The decision shall be based solely upon the
arbitrator’s his interpretation of the meaning and/or application of the express terms of this
Agreement to the facts of the grievance presented. A decision rendered consistent with the
terms of this Agreement shall be final and binding.
C. Arbitrator’s Decision. The decision of the arbitrator may be enforced at the insistence
of either party or of the arbitrator in the Circuit Court of Knox County, Illinois. If, in the event
the arbitrator violates Section 5.5B, either party may file for judicial review in the Circuit Court
of Knox County, Illinois.
D. Arbitration Costs. The fee and expenses for the arbitrator’s services shall be borne equally
by the parties involved in the arbitration. Each party shall be responsible for compensating its
own representatives and witnesses and purchasing its own copy of the written transcript;
however, the cost of the arbitrator’s copy shall be borne equally by the parties.
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E. Compensation. One PSEO representative shall be allowed time off from duty with pay to
investigate and process grievances. Such time shall not exceed one hour per step except in the case
of extenuating circumstances.
SECTION 5.6 TIME EXTENSION
Extensions of time will be permissible when one of the parties cannot reasonably attend a
scheduled meeting.
ARTICLE VI – NO STRIKE AND NO LOCKOUT
SECTION 6.1 NO STRIKE
During the term of this Agreement, neither the PSEO nor its agents or any employee, for any
reason will authorize, institute, aid, condone or engage in a work stoppage, strike or any other
intentional interference with the work or statutory functions or obligations of the City.
SECTION 6.2 NO LOCKOUT
During the term of this Agreement, neither the City nor its agents for any reason shall authorize,
institute, aid or promote any lockout of employees covered by this Agreement.
SECTION 6.3 PSEO RESPONSIBILITY
In the event of a violation of Section 6.1 of this Agreement, the PSEO agrees to notify all local
officers and representatives of their obligation and responsibility for maintaining compliance
with this Agreement, including their responsibility to remain at work during any interruption which
may be caused or initiated by others and to encourage employees violating Section 6.1 to return
to work.
SECTION 6.4 PENALTY
The City may file charges with the Board of Fire and Police Commissioners to discharge and/or
discipline any employee who violates Sections 6.1 or 6.3, and the PSEO will not resort to the
grievance procedure on such employee’s behalf.
SECTION 6.5 MANAGEMENT RESPONSIBILITY
Nothing contained herein shall preclude the parties from obtaining judicial restraint and damages
in the event of a violation of this Article.
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ARTICLE VII – HOURS OF WORK AND OVERTIME
SECTION 7.1 NO GUARANTEE
This Article is intended to define the normal hours of work and to provide the basis for the
calculation and payment of overtime. It shall not be construed as a guarantee of hours of work
per day or per week or of days of work per week.
SECTION 7.2 NORMAL WORKWEEK/WORKDAY
Except as provided elsewhere in this Agreement, the normal workweek shall be fourteen (14)
calendar days and shall consist of eighty-fourforty (40)(84) hours of regularly scheduled
work per departmental calendar week and such additional time as may, from time to time, be
required. The normal departmental workweek shall consist of five (5) eight-hour (8-hour)
workdays in a seven-day (7-day) period. The FLSA work period is currently fourteen (14) days
but is subject to change as per the FLSA guidelines.
The Departmental patrol shift schedule is as follows:
First shift 0700-15900, second shift 15900-07002300, third shift 2300-0700 with
officers assigned to report one hour early for the early or “early car” shift at 0600 first shift,
and 18001400 second shift. and 2200 third shift.
Should the City decide to change the Departmental patrol shift schedule set forth above, the City
will notify the union at least sixty (60) days in advance of the proposed change and will give it
the opportunity, upon request, to bargain about the changes and reasons for them with the City
before such changes are implemented. Any impasse in bargaining under this Section shall be
resolved in accordance with Section 14 of the Illinois Public Labor Relations Act. This notification
and bargaining obligation shall apply only to changes in the Departmental patrol shift schedule,
and shall not apply to changes in the shift schedules of individual officers, which are covered by
Section 7.3 below.
Notwithstanding the notification and bargaining obligation set forth above, the City retains the
right to determine the number of officers assigned to each of the shifts, including the early car
shifts.
SECTION 7.3 OVERTIME
The regular hourly rate of pay will be paid for all time worked up to and including eighty-four (84)
hours in a work period. Time and one-half the regular rate of pay will be paid for all authorized
time worked as verified by the employee’s supervisor in excess of forty (40) eighty-four (84)
hours in a work periodany one departmental calendar week, or in excess of eight (8)twelve (12)
hours in any one day when such time is required to be worked by the City. The City shall compute
overtime compensation on base pay, longevity pay and schooling pay. Employees shall have the
option to receive pay or bank compensatory hours for all overtime earned within the same pay
period. With regard to overtime, each officer shall:
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(1) Be allowed to accumulate a bank up to one hundred sixty (160) hours of compensatory
time.
(2) Be allowed to carry over into the next fiscal year one hundred sixty (160) hours maximum.
Payment up to eighty (80) eighty-four (84) hours may be requested by the employee as of
the first pay period in November of each year of this Agreement. All hours in excess of
one hundred sixty (160) hours shall be paid in the pay period in which the excess hours
were earned.
(3) Be scheduled time off, as directed, for any hours in lieu of overtime if maximum
compensatory hours are accumulated.
(4) Be allowed to use compensatory hours as per approval of the department or division head
or theirhis authorized representative. All hours used shall be in even hourly increments
only.
SECTION 7.4 CALLBACK PAY
An employee called back to duty outside theirhis normal duty schedule, and not immediately
preceding or following theirhis regular duty schedule, shall be guaranteed a minimum of
two (2) hours work at the overtime rate of pay.
SECTION 7.5 STANDBY PAY
Any officer, including a detective scheduled for standby, who is required by assignment or
directive of the Chief or histheir designee to remain, while otherwise not actively on duty, within
a specific geographic area for a specified period of time, who is required to respond to a call to
report for duty, and who is required to be “fit for duty” pending such a call shall be paid thirty
dollars ($30.00) for each twenty-four hour (24-hour) day that theyhe isare assigned to standby
under this provision.
The City reserves the right to schedule detectives and other officers for standby and to make
changes in the standby schedule. The standby schedule for the patrol division will consist of a
Pre-Planned Standby Schedule and an Emergency Standby List.
The Pre-Planned Standby Schedule will be completed on a monthly basis where each platoon will
pre-plan volunteered standby dates for each platoon member throughout the entire oncoming
month regardless of the determined need, or knowledge of the need for a standby officer for those
dates.
The Pre-Planned Standby Schedule will be filled starting with the most-senior officer on each
platoon picking a date for volunteer standby and will continue in order of seniority (highest to
lowest). This will continue for two rounds (of the complete roster picking volunteer standby dates),
and each officer will pick to voluntarily be available for standby on at least one “weekend date”
(Friday, Saturday, or Sunday) after the two rounds of choosing. If a third round of volunteer picks
are needed to fill the Pre-Planned Standby Schedule for the oncoming month, then the third round
will start in reverse senior order (lowest to highest).
The Emergency Standby List will be a separate standby list that refers to emergency standby status
designation that was not already scheduled by the Pre-Planned Standby Schedule. If there are no
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volunteers for the emergency standby, then an officer will be assigned to standby status by the
Chief or their designee based on the Emergency Standby List. The officer with the least amount of
seniority for each platoon will begin the list with the subsequent officers on each respective list
being listed in seniority order (lowest to highest). Once an officer is designated to standby status
from the Emergency Standby List, said officer will then move to the bottom of the list. Any officer
who volunteers and works an Emergency Standby shift will be moved to the bottom of the
Emergency Standby List.
The compensation for standby shall be paid with the wages for the pay period in which the standby
pay was earned.
SECTION 7.5A ON CALL PAY
The City will administer “on call” pay as per the provisions of the Fair Labor Standards Act.
SECTION 7.5B CALL-IN/HOLDOVER
An employee required to report early or remain past their normal duty schedule shall be credited
for their actual hours worked at the appropriate rate of pay. Such a call-in/holdover shall not
constitute a call-back and is not subject to the two (2) hour call-back provision outlined in
Section 7.4.
SECTION 7.6 ESSENTIAL OVERTIME
All officers are required to report to or remain on duty as instructed by the Galesburg Police
Department.
SECTION 7.7 REST PERIODS
All employees shall receive a fifteen-minute (15-minute) rest period subject to department working
conditions during each four-hour (4-hour) period. The rest period shall be granted by the officer’s
supervisor as theyhe deems appropriate. During work beyond the normal eight-hour (8- hour), day
or twelve (12) hour day, officers shall receive their breaks in the same intervals as described above.
SECTION 7.8 MEAL PERIODS
All patrol officers and detectives shall be granted a paid twenty-minute (20-minute) thirty (30)
meal period during each eight-hour (8-hour) work shift. Whenever possible, this meal period shall
be scheduled at the middle of each shift except where such scheduling would be disruptive.
SECTION 7.9 TIME-TRADING
All patrol officers covered by this Agreement may trade with other patrol officers subject to the
following conditions:
a. The trading of time is done voluntarily by the officers and not at the request of the
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employer.
b. The trade is not made for reasons related to the employer’s business operations but is due
to the officer’s desire or need to attend to a personal matter.
c. All trading is subject to the approval of the Chief of Police or theirhis designee.
d. Time trading shall be limited to sixteen (16) twenty-four (24) hours per month in
increments no less than four (4) hours. No officer shall work more than twelve (12)
sixteen (16) hours straight for the purposes of time trading.
SECTION 7.10 COURT TIME PAY
An officer required to appear in court in the performance of theirhis official duties, outside theirhis
normal duty schedule shall, be compensated in accordance with Sections 7.4 and 7.5B. If the
meeting or court appearance exceeds two (2) hours, the officer shall receive overtime
compensation (time and one half) for the actual time spent by the officer in excess of that two hour
minimum.
SECTION 7.11 NO DUPLICATION
There shall be no duplication in the computation of overtime, including call back pay. Nothing
in this Agreement shall be construed to require the payment of overtime or other pay more than
once for the same hours worked.
ARTICLE VIII – SAFETY
SECTION 8.1 COMPLIANCE WITH LAWS
The City agrees to comply with all known State and Federal laws applicable to its operations
concerning the safety of its employees covered by this Agreement. All such officers shall
comply with all safety rules and regulations established by the City.
SECTION 8.2 OFFICER SAFETY
The Galesburg Police Department agrees with the concept of officer safety and in that regard
will agree to make every reasonable effort to contribute to the safety of all officers through
appropriate training/education in support of normal police operations.
SECTION 8.3 EQUIPMENT MAINTENANCE
The Galesburg Police Department agrees that all equipment under the control of the Galesburg
Police Department, including vehicles, shall be maintained so as to comply with known safety
requirements as specified by state law for the protection of officers.
The PSEO agrees that all officers must use their assigned equipment in a responsible manner which
includes, but is not necessarily limited to, the proper use and operation of all equipment and the
prompt, written reporting of any observed maintenance problem or needed repair to the officer’s
immediate supervisor who shall have the responsibility to determine what action, if any, should be
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taken.
SECTION 8.4 LABOR-MANAGEMENT MEETINGS
Representatives of the PSEO, not to exceed three (3) in number, and the City shall meet at
mutually-agreed-upon times to discuss matters of mutual concern. Each party shall prepare and
submit an agenda to the other party one (1) week prior to the scheduled meeting. It is to be
clearly understood that these are in fact meetings and not “negotiations”. If a written agenda
cannot be developed, then no meeting will be held. Disputes concerning Article VIII must go
through the Labor-Management meeting prior to any grievance proceeding.
ARTICLE IX – SENIORITY
SECTION 9.1 DEFINITION
Seniority shall, for the purposes of this Agreement, be defined by an employee’s length of
continuous departmental service since the date of hire with the department in a position covered
by this Agreement.
SECTION 9.2 APPLICATION OF SENIORITY
In the application of seniority for layoffs and recalls, the City will abide by the provisions of the
Illinois State Statutes for employees covered by this Agreement. Promotions shall be governed
by applicable Board of Fire and Police Commissioners Rules. Seniority with respect to vacation
leaves shall be as contained in Article XV. Upon the initial posting/pick of vacations only when
time off scheduling and seniority are in conflict, seniority shall prevail insofar as possible and upon
approval of the Chief of Police or his authorized representative.
SECTION 9.3 TERMINATION OF SENIORITY
Seniority and the employment relationship may, at the City’s discretion, be terminated when an
employee (a) quits, (b) retires or is retired, (c) is laid off for a period in excess of applicable Illinois
Statute, or (d) is discharged. The parties agree the following reasons, among others, constitute a
cause to file for discharge when an employee (1) is absent for three (3) consecutive workdays
without notifying the Chief of Police or Shift Supervisor, (2) is laid off and fails to notify the Board
of Fire and Police Commissioners of his intention to return within three (3) City business days,
exclusive of holidays, after receiving notice of recall or fails to return at the designated time, or (3)
does not report to work within forty-eight (48) hours after the termination of an authorized leave
of absence. The Chief of Police shall advise the Board of Fire and Police Commissioners in writing
of all such personnel transactions.
SECTION 9.4 PROBATIONARY PERIOD – NEW EMPLOYEES
All new officers shall be considered probationary employees until one year after they begin the
Department’s field training program. The probationary period is to be used to test further the
ability of the employee to perform the required duties of the position successfully. If the
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employee fails to maintain adequate performance evaluations during this period or otherwise
displays any trait or conduct which would not be in the best interests of law enforcement, theyhe
may be dismissed.
An extension of the probationary period shall be granted only upon mutual written agreement by
both parties of the employee and the Police Chief or their designee. However, the City retains the
right to terminate an employee if they fail to meet the standards of the job.
SECTION 9.5 SENIORITY ROSTER
The City shall maintain a seniority roster noting the date of hire and current classification of each
bargaining unit employee. The PSEO shall be provided with a copy of the seniority roster once
per year. Any objection to the seniority roster as provided by the City Manager’s Office shall be
reported in writing to the City Manager’s Office within fifteen (15) workdays of the date of
deliverance of the seniority roster.
SECTION 9.6 SAME DAY HIRES
Seniority shall be computed from the date of appointment. In the event of a layoff, if more than
one person is hired on the same day, then that person occupying the higher position on the
respective appointment list shall have greater seniority.
SECTION 9.7 LAYOFF AND RECALL
The City, at its discretion, shall determine whether layoffs are necessary. Layoffs shall
ordinarily be for a lack of work and/or lack of funds. If it is determined that layoffs are
necessary, employees will be laid off in the following order: (a) probationary employees in their
original probationary period and (b) in the event of further reduction in force, employees covered
by this Agreement will be laid off in the inverse order of their departmental seniority as governed
by Illinois State Statutes.
Employees who are laid off shall be placed on a recall list as specified in the Illinois State Statutes.
If there is a recall, employees who are still on the recall list shall be recalled in the inverse
order of their layoff.
Employees who are eligible for recall shall be given two (2) weeks’ notice of recall unless an
extension is granted in writing by the Chief of Police. Notice of recall shall be sent to the employee
by certified or registered mail with a copy to the PSEO. The City shall be deemed to have fulfilled
its obligations by mailing the recall notice by registered mail, return receipt requested, to the
mailing address provided by the employee – it being the obligation and responsibility of the
employee to provide the Chief of Police with theirhis latest mailing address.
SECTION 9.8 RESIGNATIONS
In order to resign in good standing, a probationary or permanent employee shall give at least two
(2) weeks’ notice in writing of theirhis intention to resign. No employee may take time off during
the last two (2) weeks of his employment unless approved prior to the notice of intention to resign.
The City Manager is given the discretion of waiving the provisions of this notice should unforeseen
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circumstances warrant.
ARTICLE X – FILLING OF VACANCIES
SECTION 10.1 PERMANENT VACANCY
For the purposes of this Article, a permanent vacancy is created when the City Manager, upon
notification by the Chief of Police, determines to increase the work force and to fill a new
position or when any of the following personnel transactions take place in the bargaining unit
and the City Manager, upon request of the Chief of Police, determines to replace the previous
incumbent: resignations, terminations, promotions or demotions.
SECTION 10.2 METHOD OF FILLING VACANCIES
All vacancies covered by this Agreement will be filled as per the current practice of the Board of
Fire and Police Commissioners.
ARTICLE XI – EMPLOYEE DISCIPLINE
SECTION 11.1 DISCIPLINARY ACTIONS
The Chief of Police may discipline or file charges to discharge any police officer. Disciplinary
actions and personnel actions shall be in accordance with applicable laws including those pertaining
to the Board of Fire and Police Commissioners or as otherwise set forth in this Agreement.
SECTION 11.2 CORRECTIVE DISCIPLINE
The City agrees with the tenets of progressive and corrective discipline where appropriate. Once
the measure of discipline is determined and imposed, the City shall not increase it for the particular
act of misconduct unless new facts or circumstances become known.
SECTION 11.3 DISCIPLINARY MEETING
If an alleged violation falls within the scope of the Board of Fire and Police Commissioners’
jurisdiction, all disciplinary meetings shall be conducted as per the current “Uniform Peace
Officers’ Disciplinary Act” of the State of Illinois. The parties agree that such proceedings and
decisions thereof shall not be subject to the grievance procedure. If the alleged violation is
outside the Board of Fire and Police Commissioners’ jurisdiction, such disputes shall be subject
to the grievance procedure. All such decisions rendered by either the City or the Board of Fire
and Police Commissioners shall be mutually exclusive.
ARTICLE XII – PERSONNEL FILES
SECTION 12.1 MAINTENANCE
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The commander of the Galesburg Police Department’s Staff and Services Division shall keep a
departmental personnel file for each officer currently appointed to the department. The City
Manager’s Office shall also retain a “Central File” for each officer currently appointed to the
department. Supervisors may also retain a working file for officers currently assigned to their
command. This file will contain job-related information which would be beneficial to the
supervisory personnel when completing an officer’s performance evaluation.
Upon request of the officer, any written warning retained in the central file may be removed after
a four-year (4-year) period providing that there has been no recurrence of the conduct which led to
that written warning.
As of the effective date of this Agreement, the material maintained in the central file shall be the
only material which may be used as the basis of disciplinary action directed toward any officer.
All files referenced above shall be considered and treated as confidential.
SECTION 12.2 INSPECTION
Upon appropriate written request to the City Manager’s Office or the commander of the Galesburg
Police Department’s Staff and Services Division, an employee may inspect either or both of
theirhis personnel files (the departmental file and the central file) within seven (7) working days
subject to the following: inspection shall occur during normal working hours and at a time and in
a manner mutually acceptable to the employee and the City. Employees shall be limited to two (2)
such requests per year.
SECTION 12.3 NOTIFICATION
Employees shall be notified when a formal written warning is placed in their personnel file and
shall be given a copy of such warning.
SECTION 12.4 REBUTTALS
An officer may file a written rebuttal concerning any non-confidential material in theirhis
personnel file.
ARTICLE XIII – EVALUATIONS
All officers shall be entitled to and provided with a periodic evaluation of their job performance.
The Chief of Police shall ensure that the evaluations, by the forms utilized and the methods used
by the immediate supervisor, remain equitable for all officers so evaluated.
The Officer Performance Evaluations shall be completed annually for each officer. on or near that
officer’s anniversary date with the Galesburg Police Department
The evaluation shall be discussed with the officer and each officer shall be given a copy
immediately after completion of the evaluation and shall sign the evaluation as recognition of
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having read it. An officer may submit a written rebuttal to said evaluation.
ARTICLE XIV – PERSONAL DAYS
Each officer shall receive credit for four (4) paid days thirty-six (36) hours of paid-leave off
each fiscal year for personal reasons. A personal day must be scheduled with or approved by the
officer’s immediate supervisor a minimum of one (1) working daytwenty-four (24) hours before
it is used. If an officer arrives on duty and manpower permits, the officerhe may take that
day as ahis personal day without prior scheduling; and, in any event, each personal day is subject
to scheduling availability. If at the end of the fiscal year an officer has unused personal days to
theirhis credit because one or more requests for use of a personal day has been denied in writing
by supervision, then theyhe shall be paid for any such credited but unused personal days within
thirty (30) days of the close of that fiscal year. Personal day hours are earned and shall be
posted January 1st of each fiscal year.
ARTICLE XV – VACATIONS
SECTION 15.1 VACATION ACCUMULATION
Officers covered by this Agreement shall accrue paid vacation leave up to the maximum
accumulation specified herein as of their respective anniversary date. Bi-weekly accrual rates
shall be determined by dividing all vacation hours including vacation in lieu of holiday by
twenty-six (26). The accumulation (sections a, b, c, and d) includes the extra day’sadditional
vacation in lieu of City-observed holidays. as stated in Section 15.3
A. Zero (0) years through the sixth (6th) year (72 months) of continuous employment, the
accrual shall equal one-hundred sixty (160) one hundrendhundred eighty (180) hours per
year, or 6.15386.923 hours bi-weekly.
b. Beginning the seventh (7th) year, (73 months) and through the thirteenth (13 th) year (156
months) of continuous employment, the accrual shall equal two hundred (200)two
hundrendhundred sixteen (216) hours per year or 7.69238.3077 hours bi-weekly.
c. Beginning the fourteenth (14th) year (157 months) and through the twenty-first (21st) year
(252 months) of continuous employment, the accrual shall equal two-hundred forty (240)
two hundrendhundred sixty four (264) hours per year or 9.2307 10.1538hours bi-weekly.
d. Beginning the twenty-second (22nd) year (253 months) of continuous employment, the
accrual shall equal two-hundred eighty (280)three hundrendhundred (300) hours per year,
or 10.769211.5385 hours bi-weekly.
Vacation shall be taken the year following its accrual except as provided herein or upon written
permission of the Chief of Police.
Paid time off provided through this collective bargaining agreement in the form of vacation is
understood and agreed between the Parties to satisfy Illinois’ Paid Leave for All Workers Act
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(“PLAWA”), 820 ILCS 192/1 et seq. in the event that PLAWA is determined to preempt
Galesburg’s Home Rule authority.
SECTION 15.2 ELIGIBILITY REQUIREMENTS
In order to be eligible for a full vacation under Section 15.1, an officer must have full-time status
and have been employed by the City for one (1) year. Employees may not be granted vacation
leave if it will result in a negative balance on the books unless approved by the Chief of Police.
SECTION 15.3 VACATION SCHEDULING
Vacation shall be scheduled at times most desired by each officer provided, however, the final
right to designate the vacation period is exclusively reserved to the City. One weekForty-eight
(48) hours of annual vacation may be taken in single day multiples. Each officer affected by the
vacation time in lieu of holiday provision may take his vacation leave with pay consecutively
subject to scheduling availability. Each officer affected by the above provision will receive an
extra ten (10) days of vacation in lieu of one (1) paid day off annually for his birthday and for
nine (9) paid holidays annually (New Year’s Day, Good Friday, Memorial Day, Independence
Day, Labor Day, Veteran’s Day, Thanksgiving Day, the day after Thanksgiving and Christmas
Day).
SECTION 15.4 MAXIMUM ACCRUAL
Vacation may be accumulated up to a maximum of 280 hours as of January 1 of the calendar year.
During January of each calendar year, the City will perform an administrative review of each
officer’s accumulated vacation. If that review determines that any officer’s accumulated vacation
exceeds 280 hours, that accumulated vacation total shall be reduced to 280 hours. Each officer is
expected to monitor theirhis accumulated vacation and to request such vacation time as may be
needed to reduce their his accumulated vacation total to 280 hours prior to January 1. Officers
may also sell back forty hours of vacation time per fiscal year at the officer’s then current rate of
pay. and have the monies deposited into their ICMA deferred compensation account. This option
of vacation time sell back shall only be available to officers who have at least 140 hours of currently
accrued accumulated vacation.
SECTION 15.5 SEPARATION
Upon termination, each covered employee shall be paid all accumulated hours of earned vacation
as determined by the official City records maintained by the Finance Department. Any fractional
day of vacation leave accrual existing at termination of an employee shall be rounded to the next
full hour.
SECTION 15.6 RETIREMENT, RESIGNATION
Upon retirement or resignation with 20 years or more of service, each covered employee may be
paid up to a maximum of two hundred eighty (280) hours of earned vacation as determined by
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the official City records.
ARTICLE XVI – LEAVES
SECTION 16.1 GENERAL LEAVE OF ABSENCE
Bargaining unit employees shall submit requests for paid or unpaid leave of absence in writing to
the Chief of Police for review by the City Manager. The City Manager may grant the request for
such leave of absence for good and sufficient reason and shall, at theirhis discretion, set the terms
and conditions of the leave, including whether or not the leave is to be paid. The Chief of Police
may recommend vacation, injury/workers compensation and/or sick leave with pay.
SECTION 16.2 MILITARY LEAVE
Military leave shall be granted in accordance with applicable law.
SECTION 16.3 JURY DUTY LEAVE
Any officer shallmay be granted a leave of absence with pay if called for jury duty, on a regularly
scheduled work day for the officer. Since it is not the intention of the City that an officer receive
more compensation for jury duty than theyhe would if theyhe were performing theirhis normal
duties, the officer agrees to turn in the jury check to the City when received. an amount equal
to the jury duty may be deduced from his City pay. The officer may request in writing that the
Finance Department not deduct jury pay and then turn in the jury check to the City when received.
SECTION 16.4 SICK LEAVE
In the event an officer is unable to work by reason of illness, off duty injury or pregnancy, the
City may grant paid sick leave to officers with accumulated sick leave available.
a. Sick Leave Accumulation: Permanent employees covered by this Agreement may
accumulate sick leave at the rate of eight (8) working hours per month to a maximum of
1700 working hours.
b. Eligibility: In order to be eligible for paid sick leave, each officer covered by this
Agreement agrees to:
(1) Report promptly and daily to the Chief of Police or shift supervisor the reason for thehis
absence unless extended by a physician in writing for specific time of absence prior to
returning to work.
(2) Use sick leave only for personal sickness, injury or exposure to a contagious disease
except for point 3 below and to bear the burden of proof of such sickness if required by
the City.
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(3) May also use sick leave with pay for absences necessitated by illness, injury, death or
exposure to contagious disease by a member of theirhis immediate family. The presence
of the officer must be actually and immediately required for bona fide serious
circumstances or emergencies, as determined by the Chief of Police and absences from
duty shall not exceed the period of actual need.
(4) In the event of death in an employee’s immediate family, the employee shall be
permitted to use sick leave for a period of three (3) scheduled working days.
Immediate family is defined as the following relation to the employee or theirhis
spouse: spouse, parent, step-parent, sibling, child, step-child, aunt, uncle, grandparent,
and grandchild. The word “spouse” shall include civil partners. If an employee’s
sick leave hours fall below zero, theyhe areis no longer eligible for sick leave pay.
c. Routine Care: With prior approval and sufficient notice, leave for routine (less than four
hours) doctor, dental or other medical appointments shall be charged to the officer’s regular
and/or accumulated sick leave in one-hour (1-hour) multiples for the period the officer is
off work.
d. Certification: If the City has reasonable grounds to believe sick leave is being abused, it
may, at its discretion, require any officer requesting paid sick leave to furnish substantiating
evidence or a statement from theirhis attending physician certifying that absence from
work was required due to medical reasons. Any officer who is sick for more than three
(3) consecutive days may be required to secure and submit a physician’s release certifying
that theyhe areis fit to return to work. This release must be submitted to the Chief of
Police before the officer will be permitted to return to work.
e. Sick Leave Bonus: Officers will be given one (1) day’s pay (812 hours) one (1) time per
calendar year when the employee provides the required proof that they have undergone
an annual wellness physical examination as provided by the health plan wellness benefit.
The form for medical documentation may be taken to and completed by the attending
provider. Once the employee submits the form to the City Manager’s office the incentive
pay will be paid on the next following payroll. An Explanation of Benefit (EOB) from
employee’s health plan administrator showing wellness services received by the employee
will also be an accepted form of proof of services. The incentive pay will not count as time
worked in calculation for overtime pay. for each consecutive six (6) months’ service
(January through June and July through December) in which no sick leave was taken.
f. Sick Leave Payout: All officers covered by this Agreement, upon separation from the
City with a minimum of twenty (20) years of continuous service, or electing to retire
under the provisions of the City’s Police Pension Fund, shall be entitled to receive payment
in the amount of 30% of one thousand one hundred twenty (1120) sick leave hours
maximum theyhe may have on the official City records in the Finance Department at
the time of separation or retirement, to be paid at the actual hourly rate of pay.
This applies to retirement and separation with a minimum of twenty (20) years of
continuous service, and does not involve separation from City service for any other cause
or disability leave.
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SECTION 16.5 WORKERS COMPENSATION
5 ILCS 345 is incorporated into and made a part of this Agreement.
All injuries must be reported in writing as soon as possible or within three (3) days by the officer
or theirhis supervisor in order to be eligible for injury leave and also the workers compensation
benefits as provided by the City. The officer shall be responsible for causing a report by the
attending physician to be submitted to the Risk Manager each time that the officer is
examined by the attending physician and every thirty (30) days thereafter. The Risk Manager shall
provide forms to the officer for this purpose. Because the payments for workers compensation
benefits are not earnings subject to Federal or State taxes, and the payments are excludable from
earnings for pension fund deductions, the Finance Department may pay for the injury leave in the
following manner: (1) Each bi-weekly pay period which occurs during the period of paid injury
leave, the officer will receive a check for workers compensation benefits, the amount of which
check shall be computed in accordance with the rules and regulations of the Illinois Workers’
Compensation Commission. No deductions of any kind shall be made from this payment. (2)
In addition, for each bi-weekly pay period of paid injury leave described above, the officer will
receive a check in an amount equal to the difference between the officer’s regular bi-weekly salary
and the amount paid as workers compensation benefits per (1) above. The salary paid per this
check shall be subject to all applicable deductions and withholding for various taxes. The
withholding of Federal and State taxes and mandatory deductions for pension funds of course take
precedence over voluntary deductions such as credit union or union dues., etc.
SECTION 16.6 DISABILITY LEAVE
If an officer becomes disabled as a result of illness, on or off duty injury or pregnancy and is
disabled from performing theirhis duty, and if the disability persists for one (1) month or more,
the officer may be eligible to receive disability benefits under the police pension fund. Such
disability shall be considered disability leave and such officer may be granted a leave of absence
from the City’s service for the length of disability. If it appears upon verification by at least
three (3) competent medical authorities that the officer will be permanently disabled, the officer
must apply for a disability pension upon the request of the Chief of Police to the City Manager.
Once an officer has been on leave for thirty (30) months or more, the officer’shis status as a
municipal employee will be governed by current Illinois State Statutes. No officer will be allowed
to return to work without a written release from the attending physician.
SECTION 16.7 LEAVE OPTIONS
Officers shall have the option of using earned accrued sick leave, workers’ compensation leave
or disability leave as provided by the police pension fund for leaves under this section, provided
that leaves shall not be taken concurrently (only one of the three types may be taken at any one
time).
SECTION 16.8 BENEFITS WHILE ON LEAVE
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This section addresses seniority, sick leave, vacation and employment credits while an officer is on
a paid and unpaid leave of absence. Insurance benefits while on leave of absence are addressed in
Section 18.4 and 18.4A.
(1) Seniority, sick leave, vacation and employment credits shall continue to accrue, in the
manner and rate prescribed in this contract when an officer is on sick leave (including
pregnancy and off-duty injury); such accrual shall continue until all accumulated sick leave
has been expended.
(2) Seniority, sick leave, vacation and employment credits shall continue to accrue in the
manner and rate prescribed in this contract when an officer is on workers compensation
leave for a period of not more than one hundred eighty three (183) consecutive days.
(3) Seniority, sick leave, vacation and employment credits shall continue to accrue, in the
manner and the rate prescribed in this contract, when an officer is on disability leave
(including but not limited to: pregnancy, on or off-duty injury or illness) for a period of
not more than one hundred eighty three (183) consecutive days.
(4) Seniority, sick leave, vacation and employment credits shall cease to accrue when an
officer on workers compensation or disability leave in excess of one hundred eighty three
(183) days.
(5) Seniority, sick leave, vacation and employment credits for an officer granted an unpaid
leave of absence shall cease to accrue effective the date an officer begins that unpaid
leave of absence.
Unless otherwise stated in this Section, seniority, sick leave, vacation and employment credits
will begin to accrue, in the manner prescribed, in this contract upon the termination of the leave
of absence and the return to duty of the officer.
Upon the return of an officer on disability leave, including but not limited to pregnancy, on or
off-duty injury or illness, the City will place the officer in a position similar to the duty assignment
held prior to the effective date of the disability.
SECTION 16.9 FORFEITURE OF BENEFITS
Any officer covered by this Agreement who violates Article VI of this Agreement will
automatically forfeit any and all covered benefits that he may enjoy.
ARTICLE XVII – WAGES
SECTION 17.1 GENERAL
Effective January 1, 20214, the pay range and pay steps for the classification of Police Patrol
Officer shall be as set forth in the salary schedules attached as Appendix C. Wages shall be adjusted
for the term of this Agreement as follows:
January 1, 20252 – An additional 42.5% increase
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January 1, 20263 – An additional 42.5% increase
SECTION 17.2 STEPS AND RANGES
The normal beginning rate for a new employee will be the minimum rate in the established range
for the class or position as specified in the City’s Salary Schedule. However, the City Manager
may, in special cases, authorize initial appointment above the minimum. Incremental steps within
established salary ranges are to provide a means of recognizing outstanding performance and
continued good service. Ordinarily, employees progress from Step A to Step B at the end of onetwo
year’s service; then annually on the anniversary date thereafter, from Step B to Step C at the end
of four year’s of service, from Step C to Step D at the end of seven year’s service, and from Step
D to Step E at the end of nine year’s of service. until the last step in the pay range has been reached.
SECTION 17.3 LONGEVITY
Each employee covered by this Agreement, shall have the following amounts added to theirhis
base wages:
Upon 5 years’ service – increase base pay by 2%
Upon 10 years’ service – increase base pay by 4%
Upon 15 years’ service – increase base pay by 6%
Upon 20 years’ service – increase base pay by 8%
Upon 25 years’ service – increase base pay by 10%
Base pay shall be the hourly rate as referenced in the City’s Classification and Salary Schedule
for which the employee is eligible, excluding any other pay adjustment or compensation provided
herein.
SECTION 17.4 CANINE OFFICER
An employee assigned as Canine Officer shall receive three and three-quarter (3.75) hours of
additional straight-time pay in each fourteen (14) day pay period, such additional compensation to
be used in the calculation of overtime.
Additionally, the canine officer shall be entitled to ten (10) hours of canine flex time per month in
lieu of kennel time. The canine flex time shall be preapproved by the canine officer’s supervisor.
The canine officer shall be allowed to either (1) leave shift early and supplement his normal workday
with canine flex time (paid straight-time) or (2) replace a normal eight hour shift.
SECTION 17.5 SEVERANCE PAY
At the time of the regular retirement from active service under the provisions of the Police Pension
Fund or upon separation from the City with a minimum of twenty (20) years of continuous service,
all officers shall be entitled to severance pay equal to two (2) weeks’ actual salary. This is a one-
time only benefit and credit will not be given for part-time or temporary service. The City will
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compute severance pay on actual wages rather than base wages.
SECTION 17.6 PAYROLL DEDUCTIONS AND DIRECT DEPOSIT
If the employee so desires, the Finance Department may make certain deductions from theirhis
check. Among these are savings and payments to the credit union, United Way contributions and
additional withholding tax. All deductions must be requested in writing, dated, and signed by the
employee.
Pursuant to the mutual agreement of the parties, the City has implemented a direct payroll
deposit program applicable to officers covered by this Agreement.
SECTION 17.7 UNIFORM CLEANING
The City shall provide each officer the equivalent of two hundred fifty dollars’ ($250.00) worth
of dry cleaning services during each fiscal year of this Agreement. Such services will be
determined by the Purchasing Division, as per past practices.
SECTION 17.8 ACTING PAY
An officer who is assigned by the Chief or theirhis designee to perform, and does in fact perform,
the duties of a higher-ranking officer for four (4) or more hours on any duty day shall receive one
(1) hour of compensatory time off or pay, computed at straight time.
SECTION 17.9 FTO PAY
An officer who has been certified as a field training officer (FTO) and who is working as an FTO
by assignment of the Chief or theirhis designee, shall receive one (1) hour of compensatory time
off or pay, computed at straight time, for each eight (8)six (6) hours of assigned FTO duty.
ARTICLE XVIII – GROUP BENEFITS
SECTION 18.1 GROUP MEDICAL COVERAGE
Plans, which provide certain basic benefits and comprehensive major medical benefits to age sixty-
five (65) will be made available to permanent full-time officers and their eligible dependents, and
to eligible retired employees and their eligible dependents. Plans which provide benefits
supplemental to Parts A and B of Medicare are available to the aforementioned retired persons upon
the attainment of age sixty-five (65). These plans of medical coverage available to the officers
and their dependents, whether the officer is an active full-time employee or a retired employee, are
dictated by the age of the persons involved.
Continuation of medical benefits will be offered according to Federal Cobra guidelines, at group
rates, to certain eligible employees and beneficiaries eligible dependents whose coverage would
otherwise have terminated upon termination of employment. Former employees and beneficiaries
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eligible dependents will pay the full group premium cost and must notify the City of their intention
to continue the coverage within sixty (60) days beginning on the date that coverage would have
terminated under the group health plan. Details of these benefits are further explained in the
Employee Health Plan summary plan dDocument.
Officers who have been placed on temporary or permanent disability by the Police Pension Fund
(including pregnancy or off duty injury leave in excess of one hundred eighty three (183) days)
may remain on the City’s group medical plan at the officer’s cost until age sixty-five (65) except as
specified in Section 18.3A4A.
SECTION 18.2 PERMANENT FULL-TIME EMPLOYEES AND DEPENDENTS
Each plan coverage month begins on the first day of the calendar month. Officers under this contract
will be eligible for the group coverage on the first day of the coverage month next following the
date that the officer commences to work. If the officer does not enroll all eligible dependents
upon the first instance of eligibility for the insurance, dependents may be added at subsequent open
enrollment periods. An eligible dependent shall include the insured officer’s spouse or civil union
partner; and unmarried a child age 25 or younger; a child who is 26 or older, unmarried, medically
certified disabled and is dependent children,on the parent, as per the current plan provisions.
During the term of this Agreement, employees covered by this Agreement will contribute the
monthly amounts specified in Appendix D toward the cost of group health insurance under the City’s
plan. In the event that annual premiums for the medical insurance program (health, vision and dental)
increase more than 4.0% for any annual renewal, the amount above the 4.0% increase shall be shared
pro rata between the City and employee based on the current pro-rata share for the employer and
employee under their current healthcare plan. The pro-rata share is shown in Appendix D which
outlines the current health insurance contribution rates for the parties.
Also during the term of this Agreement, modifications to plan benefits, including but not limited to
changes in coverage, deductibles, co-pays, and out-of-pocket maximum payments, may occur as
necessary to maintain plan solvency.
The city will pay the total premium, less employee contribution, for the employee only for Medicare
insurance and for the supplement to Medicare insurance when an employee attains age sixty-five
(65), but has not yet retired.
SECTION 18.3 HEALTH SAVINGS ACCOUNTS (HSA)
For employees who elect coverage under the “High Deductible Plan” the City will make a
contribution of $750 for single coverage and $1,500 for family coverage to a Health Savings
Account (HSA) for each plan year. Employees who elect coverage under a plan other than the “High
Deductible Plan” are not eligible for an HSA and no City contribution will be made.
SECTION 18.4 EMPLOYEES ON NON-DUTY RELATED INJURY DISABILITY LEAVE
Subject to the Employee Health Plan, an employee on non-duty related injury disability leave may
remain in the group medical plan, but the employee must pay the full employee premium and the full
dependents’ premium, if any.
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SECTION 18.4A EMPLOYEES ON DUTY RELATED INJURY/DISABILITY
An officer who has been injured/disabled in the line of duty and who has been placed on permanent
disability leave shall remain in the group medical plan, and the City will continue to pay the
employee’s insurance premium, less employee contribution. Dependent insurance premiums shall
be paid in total by the employee (insured/disabled officer).
If the officer on such permanent duty related injury disability takes employment elsewhere and is
covered by a group medical plan, including major medical benefits, by that employer, health care
coverage by the City of Galesburg shall cease.
SECTION 18.5 RETIRED EMPLOYEES AND DEPENDENTS
Upon retirement or resignation with 20 or more years of service, an officer may retain the same
insurance plan theyhe had as a City employee. Unless the retired officerhe is subject to
provision established in, or exercises theirhis opt-out right under Section 18.6 Article XIX
of this Agreement, the City will bear the cost of the total premium for the employee-only insurance
to age sixty-five (65). If an insured person attains the age of sixty-five (65), be it the retired
employee or a dependent, then said employee or dependent is eligible for coverage as described in
the first paragraph of Section 18.1. Any insured person who attains the age of sixty- five (65), be it
the retired employee or a dependent, immediately becomes eligible for the supplement to Medicare
insurance and all other insurance is terminated in regard to that person. retiree-only medical coverage
to age sixty-five (65) for the lowest cost plan offered each year, typically the High Deductible Health Plan.
Should the retiring employee choose a plan offered other than the fully paid plan, the retiree shall pay a
premium contribution in an amount as determined and set forth by the city. Should the retiree choose to
continue dependents coverage, the retiree shall pay a premium contribution in an amount as determined
and set forth by the city for dependents coverage. If any covered person attains the age of sixty-five (65),
be it the retired employee or a dependent, then said employee or dependent is eligible for coverage
secondary to Medicare as described in the first paragraph of Section 18.1. That person who attains the age
of sixty-five (65), be it the retired employee or a dependent, immediately becomes eligible for the coverage
secondary to Medicare and all other coverage is terminated in regard to that person.
SECTION 18.6 OPT-OUT RIGHT
Any employee who is employed and covered by this Agreement as of the date of ratification by
both parties shall have the right to opt out of (waive) the City’s obligation to pay the cost of
retiree health benefits as provided in Section 18.5. In consideration of such a waiver, the employee
shall be entitled to the retirement health benefits provided under the Retiree Health Savings Plan
(“RHSP”) set forth in Article XIX. Such waiver rights shall be exercisable during open enrollment
periods established at least annually by the City. Once an employee exercises theirhis right to
waive the premium payment obligations of the City under Section 18.5, theyhe shall be covered
by the provisions of Article XIX and, while retaining any statutory right that theyhe may have to
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remain in the group covered by the City health plan, shall no longer be eligible for City-paid health
care coverage as provided by Section 18.5. Such opt-out election shall be irrevocable.
SECTION 18.7 PSEO AND MANAGEMENT LIABILITY
The failure of any insurance carrier to provide any benefit for which it has contracted, shall result in
no liability to the City, or to the PSEO, nor shall such failure be considered a breach by the City or
PSEO of any obligation undertaken under this or any other Agreement.
However, nothing in this Agreement shall be construed to relieve any insurance carrier from any
liability it may have to the City, PSEO, employee, or beneficiary of any employee. The terms of
any contract or policy issued by an insurance carrier shall be controlling in all matters pertaining to
benefits thereunder.
SECTION 18.8 RIGHT OF CONSULTATION
A difference between an employee (or theirhis beneficiary) and the insurance carrier(s) shall not be
subject to the grievance procedure provided for in any collective bargaining agreement between the
City and the PSEO. The City will, however, designate a representative who will be available for
consultation with claimant employees so that a full explanation may be given with respect to the
basis of disposition of claims and so that claimants may be assisted by the City in receiving
all the benefits to which they are entitled under the terms and conditions of any contract or policy
issued by the carrier.
SECTION 18.9 HEALTH BENEFITS ADVISORY COMMITTEE
One member of PSEO shall be allowed to sit in on all health benefits advisory committee meetings.
This will be a non-voting position, however, and said employee will be allowed to give theirhis
advice regarding proposed changes in the coverage of City employees. Further, the City shall
give proper notice to all members of the committee at least two (2) days prior to said meeting.
SECTION 18.10 LIFE INSURANCE
During the term of this contract, the City of Galesburg shall provide each full-time officer with a
paid ten thousand dollar ($10,000.00) group term life insurance policy while on active duty with
the Galesburg Police Department.
The City of Galesburg reserves the right, at its sole discretion, to select the insurance company
through which such group term life insurance policy is to be issued, and to change the insurance
carrier. In this same regard, the City of Galesburg also reserves the right, at its sole discretion, to
provide such group term life insurance benefits through its own self-insurance program.
When the City of Galesburg’s group term life insurance benefit is provided through an insurance
company, the benefit shall be subject to the provision of the policy between the City of
Galesburg and the insurance carrier.
The failure of any insurance carrier to provide any benefit for which it has contracted shall result in
26
no liability to the City of Galesburg or to the PSEO, nor shall such failure be considered a breach
by the City of Galesburg or the PSEO of any obligation undertaken pursuant to this or any other
Section in this Agreement. However, nothing contained in this Section shall be construed to relieve
any insurance carrier from any liability it may have to the City of Galesburg, the PSEO, an officer,
or the beneficiary of an officer. The City of Galesburg and the PSEO shall, as necessary, take
appropriate steps to require and obtain contract compliance from the insurance carrier.
SECTION 18.11 GROUP DENTAL PLAN
For employees covered by this Agreement, a group dental plan is available from a company selected
by the City Manager. A plan which provides certain benefits to age sixty-five (65) is available
to permanent full-time employees and their dependents who enroll in the group health plan. The
City will pay the employee’s dental premium. The cost for these plan benefits is included in the
group health plan costs as stated in Appendix D.
ARTICLE XIX - RETIREE HEALTH SAVINGS PLAN
SECTION 19.1 ESTABLISHMENT
The City has established a Retiree Health Savings Plan (RHSP) through the ICMAMissionSquare
Retirement Retirement Corporation (“ICMA-RC”). The City’s participation in the RHSP shall
be in accordance with the terms and conditions of the RHSP participation agreement.
SECTION 19.2 REGULAR CONTRIBUTIONS: NEW EMPLOYEES AND OPT-OUT
EMPLOYEES
Employees who are hired after the date of ratification of this Agreement by both parties (“new
employees”) and those current employees who elect irrevocably to opt out of (waive) the City’s
obligation to pay health insurance premiums for them upon retirement, as provided in Section
18.6 (“opt-out employees”), shall be entitled to retiree health insurance by means of their
participation in the RHSP but shall not be eligible for City-paid health insurance premiums upon
retirement as provided by Section 18.5. For each such new employee and opt-out employee, the
City shall contribute on or about the first payroll date in January (“the contribution date”) during
each year of this Agreement remaining after the date of ratification of the Agreement by both
parties, or upon the successful conclusion of an employee’s probationary period, if later, $1,000 plus
.25 percent (one-quarter of one percent) of annual salary as of the contribution date to the
employee’s Retiree Health Savings Plan account maintained by ICMA-RCMissionSquare
Retirement.
ARTICLE XX – PENSIONS
During the term of this Agreement employees shall continue to participate in the Police Pension
Fund in accordance with and subject to the provisions of the Statutes of the State of Illinois now
applicable or as they may hereafter be amended.
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ARTICLE XXI – RESIDENCY
All employees are required, as a condition of their continued employment with the City, to maintain
their principal residences within the state of Illinois, and within a radius of twenty
(20)forty-five (45) miles, by straight-line radius and not as determined by means of a surface
streets and roads measurement, from Galesburg City Hall. This residency requirement shall be
construed to mean actual “in fact” living and residing within the area described herein. Any
person appointed to a permanent City position shall become a resident of the described area
within thirty (30) days after the expiration date of such employee’s probationary period if the
employee is to be continued in the City’s service.Response time requirements are independent of
residency requirements.
ARTICLE XXII – MISCELLANEOUS PROVISIONS
SECTION 22.1 DRIVER’S LICENSE
All police officers, as a condition of appointment, shall be required to possess and maintain a
valid Illinois driver’s license. The Chief of Police may, to ensure the legal operation of
departmental equipment, require additional driver’s license classifications to be obtained and
maintained as necessary.
SECTION 22.2 MOTORCYCLE LICENSES
Upon application to and approval by the Police Chief or his designee, bargaining unit members
will be allowed to acquire motorcycle licenses on paid duty time, and the City will pay the
licensing fees involved. For any officer choosing to receive the benefits of this provision, the
City reserves the right, at its expense, to require the officer to receive motorcycle training of the
City’s choosing.
SECTION 22.23A SERVICE OF NOTICES
Notices hereunder shall be deemed to have been adequately given if served by registered mail or
hand-delivered with acknowledgment receipt upon the persons named below at the address
indicated unless otherwise notified in writing.
NOTICE TO THE PSEO SHALL BE ADDRESSED TO:
PSEO President
150 South Broad Street
Galesburg, Illinois 61401
NOTICE TO THE CITY SHALL BE ADDRESSED TO:
City Manager
55 West Tompkins Street
Galesburg, Illinois 61401
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SECTION 22.23B EMPLOYEE NOTICE TO EMPLOYER
Employees shall notify their supervisor within seventy-two (72) hours, or the next working day,
whichever occurs sooner, of any changes in address or telephone number. The supervisor will
inform the City Manager’s Office in writing immediately of any such transaction in order to update
the central personnel records maintained by the City Manager’s Office.
SECTION 22.23C PSEO NOTICE TO EMPLOYER
The PSEO agrees to furnish the City with a list of names and positions held and to immediately
notify the City of any changes thereto. Such notices shall be delivered in writing to the City
Manager’s Office following any and all elections.
SECTION 22.34 DEPARTMENTAL RULES
The Chief of Police may adopt, change or modify work rules. Whenever the Chief of Police
changes work rules or issues new work rules, the PSEO will be given at least three (3) days’
prior notice, absent emergency, before the effective date.
The Chief of Police will email provide each officer with a copy of the approved Police
Department’s Rules and Regulations. All officers shall agree to follow and adhere to all rules,
regulations and general and special orders so long as they are in full force and effect.
Whenever there is a clear conflict between the Departmental Rules and this Agreement, this
Agreement shall take precedence.
SECTION 22.45 OUTSIDE EMPLOYMENT
Police officers may not carry on concurrently with City employment any private business,
undertaking or employment which affects the time or quality of their work or which casts discredit
upon or creates embarrassment for the City government. All outside employment shall be
approved by the Chief of Police.
SECTION 22.65 PERSONAL USE OF CITY PROPERTY
The use of City property for personal use is prohibited.
SECTION 22.67 PHYSICALS
It shall be the responsibility of each officer to maintain the standards of physical and mental
fitness required for the safe and satisfactory performance of the police mission. If the Chief of
Police, upon direct observation, investigation and/or as a result of information submitted to that
office by a command officer, supervisory officer or police officer, has reason to believe that the
physical or mental condition of any Galesburg police officer may endanger the health or safety
of that officer or any other officer or person, the Chief may direct that officer to submit to
medical examination by a physician.
29
The examination may consist of those tests deemed appropriate by the examining physician
including the processing of body fluids.
SECTION 22.78 DRUG AND ALCOHOL POLICY
The drug and alcohol policy applicable to bargaining unit members shall be as set forth in
Appendix B to this Agreement.
SECTION 22.89 POLITICAL ACTIVITY
No person holding a position in the police department shall use any official authority or
influence to coerce the political action of any person or body or to influence any election.
Nothing in this section shall be construed to prohibit or prevent any person from:
a. Becoming or continuing to be a member of a political club or organization.
b. Attending political meetings.
c. Enjoying entire freedom from all interference in casting theirhis or her
vote.
d. Expressing privately theirhis or her opinion on any political question.
SECTION 22.910 PERSONNEL RULES
The City’s Personnel Rules are not applicable to PSEO bargaining unit employees.
SECTION 22.110 TELEPHONE
All Galesburg police officers shall be required to obtain and maintain an operating cellular
telephone. at their place of residence. Such telephone shall be listed in the officer’s name.
Officers shall ensure that the Department has a current telephone number listing and shall further
ensure that any changes in the number are reported to the Department by notifying the officer’s
immediate supervisor within three (3) actual work days.
ARTICLE XXIII – SAVINGS CLAUSE
If any provision to this Agreement or the application of such provision should be rendered or
declared invalid by any court action or by reason of any existing or subsequently-enacted
legislation by the State of Illinois or the United States of America, the remaining parts or
portions of this Agreement shall remain in full force and effect. The parties shall attempt to
renegotiate the invalidated provisions.
ARTICLE XXIV – ENTIRE AGREEMENT
This Agreement constitutes the complete and entire agreement between the parties and concludes
30
collective bargaining between the parties for its term. This Agreement supersedes and cancels
all prior practices and agreements, whether written or oral, unless expressly stated in the
Agreement.
ARTICLE XXV – AMENDMENTS
This Agreement may be amended only by the mutual written agreement of the parties. Such
amendments shall be lettered, dated and signed by the parties and they shall constitute a part of
this Agreement.
ARTICLE XXVI – TERMINATION
This Agreement shall be effective as of _________ and shall remain in full force and effect until
11:59 p.m. on the thirty-first (31st) day of December, 202236. It shall be automatically renewed
from year to year thereafter unless either party shall notify the other in writing at least ninety (90)
days prior to the anniversary date that it desires to modify this Agreement. In the event that
such notice is given, negotiations shall begin no later than sixty (60) days prior to the anniversary
date. This Agreement shall remain in full force and be effective during the period of negotiations
for a period of thirty (30) days after the anniversary date unless otherwise mutually extended.
Executed this _____ day of _____________, _______ after ratification by the union membership
and after receiving approval by the City Council.
CITY OF GALESBURG PUBLIC SAFETY EMPLOYEES’ ORGANIZATION
City Manager President
Chief Negotiator Witness
Police Chief Witness
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APPENDIX A – AUTHORIZATION FOR PSEO DUES
I hereby authorize the Finance Department to deduct from my earnings, twice
per month, one- half of the regular monthly dues, uniform in dollar amount, in
the amount certified by the Financial Officer of the PSEO; and further
authorize the remittance of such amounts to said local organization in
accordance with the currently effective agreement between the City of
Galesburg and the PSEO. This authorization is revocable by a notice in
writing by certified mail to the Finance Department with a copy to the PSEO.
I hereby waive all right and claim for said monies so deducted and
transmitted in accordance with this authorization and further and separately
relieve the City and department of the City, the PSEO and all other officers,
representatives or agents from liability therefore.
Dated: Name:
Signature:
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APPENDIX B – DRUG AND ALCOHOL POLICY
DRUG AND ALCOHOL POLICY
Section B.1. General Policy Regarding Drugs and Alcohol.
The use of illegal drugs and the abuse of alcohol by bargaining unit members present
unacceptable risks to the safety and well-being of other employees and the public, invite
accidents and injuries, and reduce productivity. In addition, such conduct violates the
reasonable expectations of the public that the employees who serve and protect them
obey the law and be fit and free from the effects of drug and alcohol abuse. In the
interest of employing persons who are fit and capable of performing their jobs, and for
the safety and well-being of employees and residents, the City has established a program
that will allow the City to take the necessary steps, including drug and/or alcohol testing,
to implement a general policy regarding drugs and alcohol.
The City of Galesburg and its Police Department have the responsibility to provide a safe
work environment. In addition, they have a paramount interest in protecting the public
by ensuring that their employees are physically and emotionally fit to perform their jobs
while on duty. For these reasons, the abuse of alcohol substances by bargaining unit
members is strictly prohibited on duty and, to the extent that such abuse constitutes conduct
unbecoming an officer or adversely affects on-duty behavior or job performance, off duty.
Violation of these policies will result in disciplinary action up to and including discharge.
Section B.2. Definitions.
A. “Drugs” shall mean any controlled substance listed in 720 ILCS 570/100 et seq.,
known as the Controlled Substances Act, for which the person tested does not
submit a valid pre-dated prescription. In addition, it includes “designer drugs”
which may not be listed in the Controlled Substances Act but which have adverse
effects on perception, judgment, memory or coordination. Among the drugs covered
by this policy are the following:
Opium Methaqualone Psilocybin-psilocin
Morphine Tranquilizers MDA
Codeine Cocaine PCP
Heroin Amphetamines Chloral Hydrate
Meperidine Phenmetrazine Methylphenidate
Marijuana LSD Hash
Barbiturates Mescaline Hash Oil
Glutethimide Steroids
B. The term “drug abuse” includes the use of any controlled substance which
has not been legally prescribed and/or dispensed.
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Section B.3. Prohibitions.
Police officers shall be prohibited from:
1. Consuming or possessing alcohol or proscribed drugs (drugs proscribed by the
Controlled Substances Act) at any time during the work day on any of the City’s
premises or job sites, including all City buildings, properties, vehicles and the
officer’s personal vehicle while engaged in City business.
2. Using, selling, purchasing or delivery of any proscribed drug during the work day
or when off duty.
3. Being under the influence of alcohol or proscribed drugs during the course of the
work day.
4. Failing to report to their supervisor any known adverse side effects of medication
or prescription drugs which they are taking.
Violation of these prohibitions may result in disciplinary action, up to and including
discharge.
Section B.4. The Administration of Tests.
The City may require an officer to submit immediately to breathalyzer, blood, and/or
urine tests if there is reasonable suspicion for such testing. If an officer is required to
undergo such testing based on reasonable suspicion, the City will provide the officer with
the basis for such reasonable suspicion in writing at or about the time the test is
administered. If the written basis is not provided prior to the actual test, a verbal
statement of the basis will be provided prior to administering the test.
The City may use breathalyzer tests as well as urine or blood tests for alcohol testing.
For drug/alcohol tests not involving a breathalyzer, the City shall use only licensed clinical
laboratories and shall have a supervisor accompany the officer being tested to the testing
facility. The testing facility shall be responsible for maintaining the proper chain of
custody. The taking of urine samples shall not be witnessed unless there is reasonable
suspicion to believe the officer is tampering with the testing procedure. If the first test
results in a positive finding, a confirmatory test (GC/MS or a scientifically accurate
equivalent) shall be conducted. An initial positive result shall not be submitted to the
City unless a confirmatory test result is also positive as to the same sample. Upon
request, the City shall provide an officer with a copy of any test results which the City
receives with respect to such officer.
A portion of the tested sample shall be retained by the laboratory so that the officer may
arrange for another confirmatory test (GC/MS or a scientifically accurate equivalent) to
be conducted by a licensed clinical laboratory of the employee s choosing and at the
employee s expense. Once the portion of the tested sample leaves the clinical laboratory
selected by the employer from the list maintained by the City, the officer shall be
34
responsible for maintaining the proper chain of custody for said portion of the tested
sample.
Within two (2) working days after the test is administered, the officer may request a
meeting with the Chief. At any such meeting, the officer may raise issues relating to the
testing, including the basis for reasonable suspicion.
The officer shall also have a one-time only option at this meeting to admit to a drug/alcohol
problem and to seek assistance from the City’s Employee Assistance Program (“EAP”). If
the employee invokes this option, the test results shall not be made available to the City.
Except where the officer invokes the time one-time only option to admit to the problem
and to seek assistance from the EAP, the results of any positive tests shall be made available
to the City. If an officer tests positive for the use of a proscribed drug, the City may take
such action as the City in its discretion deems appropriate, up to and including discharge
but also including demotion or reassignment. The first time an officer tests positive for
substance abuse involving something other than a proscribed drug, and/or if the officer
invokes the one-time only option to admit to the problem and to seek assistance
from the EAP, the officer shall be required to enter and successfully complete the EAP,
during which time the officer may be required to submit to random testing, as determined
by and for the duration specified by the EAP counselor, with the understanding that if the
employee again tests positive the City may take such action as the City in its discretion
deems appropriate, up to and including discharge. The City in any event retains the right
to take such action as the City in its discretion deems appropriate if an employee engages
in conduct prohibited by Section B.3 of this Appendix, or in conduct that is otherwise
subject to discipline and is aggravated by drug or alcohol abuse.
Section B.5. Voluntary Requests for Assistance.
Except where there is imminent danger to the life of an employee or others and except
where the officer has invoked the one-time only option to admit to the problem and to
seek the assistance provided for in Section B.4, above, the administrator of the City ’s
EAP shall maintain in strict confidentiality the fact that an employee has voluntarily sought
assistance from the City’s EAP. Seeking confidential assistance from the City’s EAP
shall not be grounds for disciplinary action; however, the seeking of such confidentiality
assistance also shall not insulate an employee from the consequences of engaging in
conduct prohibited by Section B.3.
Section B.6. Expungement.
If an officer is ordered to take a drug or alcohol test pursuant to this Policy, and the findings
on either the initial or confirmatory test are negative, the test results as well as all records
of and references to the test and/or the order to take the test shall be expunged from the
officer’s personnel records.
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APPENDIX C – SALARY SCHEDULE
Personnel Represented by the Public Safety Employees' Organization
Range Step A Step B Step C Step D Step E Step F Step G Step H Step I
19 P 27.29 27.97 28.67 29.38 30.12 30.87 31.63 32.43 33.24
Range Step A Step B Step C Step D Step E
19 P 30.12 32.43 34.92 35.94 37.36
36
APPENDIX D – HEALTH INSURANCE CONTRIBUTION RATES
37
Field Code Changed
38
APPENDIX E – SIGN ON BONUS & RELOCATION ASSISTANCE
Sign-On Bonuses and Relocation Assistance for the purpose of Recruitment of Police Officers
1. General Policy
The issue of hiring and retention of police officers has undergone significant change in the past several years. Nationwide, police agencies are seeing
drastic reductions in the number of applicants for positions in law enforcement. This is compounded by an increase in resignations and retirements.
The Galesburg Police Department is experiencing a similar trend.
In order to remain competitive with other police departments, the City of Galesburg has established a program to entice applicants to become Police
Officers with the City of Galesburg. This will include sign-on bonuses and relocation assistance.
2. Hiring Program
Any law enforcement officer hired by the City of Galesburg on or after August 1st, 2022, except for rehires within one (1) year ,will receive a $2,000
sign-on bonus upon successful completion of the law enforcement academyPolice Training Institute, or upon date of hire for lateral candidates. They
will also receive successive payments of $2,000 annually over the next four years for each year that they remain employed by the Galesburg Police
Department. At a maximum, a law enforcement officer would receive $10,000 over a four-year period. An example of how the officer might earn
these payments:
DOH 9/1/22
AcademyPTI Complete 11/1/22 $2,000
9/1/23 $2,000
9/1/24 $2,000
9/1/25 $2,000
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9/1/26 $2,000
The law enforcement officer must be in good standing, and not on any administrative leave related to their performance, to receive each payment.
3. Relocation Assistance
Any law enforcement officer hired by the City of Galesburg on or after August 1st, 2022, except for rehires within one (1) year, who must relocate from
outside the residency radius in accordance with Article XXI of this agreement, will receive reimbursement of moving expenses not to exceed $1,000.
Receipts and mileage reports must be submitted to Human Resources staff within thirty (30) days of the occurrence. No payments will be made
without documentation being provided.
4. Time Period
These programs are available for any law enforcement officer hired August 1st, 2022, through December 31st, 2025July 31st, 2024. Individuals receiving
the bonuses will continue to receive them after December 31st, 2025July 31st, 2024, up to the cap set forth above. Any law enforcement officers hired
after December 31st, 2025July 31st, 2024, will not receive any sign-on bonus or relocation assistance, unless City Council agrees to extend the program.
5. Repayment
Any law enforcement officer who received any of these incentives is under no obligation to repay any funds in the occurrence of resignation or
termination from the City of Galesburg.
Agreed to by:
_________________________________ ___________________________________
40
On behalf of the City of Galesburg On behalf of the PSEO
_________________________________ ___________________________________
Date Dates
AND
Approved by City Council-May 20, 2024
CITY OF GALESBURG
ILLINOIS, USA
Public Safety Employees’
Organization
2024-2026
Agreement between
Contents
PREAMBLE .................................................................................................................................................... 1
ARTICLE I – RECOGNITION .................................................................................................................... 1
SECTION 1.1 PSEO RECOGNIZED ......................................................................................................... 1
SECTION 1.2 NEGOTIATIONS ................................................................................................................ 1
ARTICLE II – PSEO RIGHTS ..................................................................................................................... 1
SECTION 2.1 DUES DEDUCTIONS ........................................................................................................ 1
SECTION 2.2 PSEO INDEMNIFICATION .............................................................................................. 2
SECTION 2.3 PSEO ACCESS ................................................................................................................... 2
ARTICLE III – MANAGEMENT RIGHTS ................................................................................................ 2
SECTION 3.1 ENUMERATED RIGHTS .................................................................................................. 2
SECTION 3.2 DETERMINATION OF AUTHORITY ............................................................................. 2
SECTION 3.3 AUTHORITY FOR APPOINTMENTS ............................................................................. 3
ARTICLE IV – NON-DISCRIMINATION ................................................................................................. 3
SECTION 4.1 EMPLOYMENT POLICY .................................................................................................. 3
SECTION 4.2 AGE REQUIREMENT ....................................................................................................... 3
SECTION 4.3 EMPLOYEE DISCRIMINATION ...................................................................................... 3
SECTION 4.4 RESPONSIBILITY OF PSEO ............................................................................................ 3
SECTION 4.5 HIRING PRACTICE ........................................................................................................... 3
ARTICLE V – GRIEVANCE PROCEDURE .............................................................................................. 4
SECTION 5.1 DEFINITION ...................................................................................................................... 4
SECTION 5.2 TIME LIMIT ....................................................................................................................... 4
SECTION 5.3 SCOPE ................................................................................................................................. 4
SECTION 5.4 PROCEDURE ..................................................................................................................... 4
SECTION 5.5 ARBITRATION ................................................................................................................... 5
SECTION 5.6 TIME EXTENSION ............................................................................................................ 6
ARTICLE VI – NO STRIKE AND NO LOCKOUT ................................................................................... 6
SECTION 6.1 NO STRIKE ........................................................................................................................ 6
SECTION 6.2 NO LOCKOUT ................................................................................................................... 6
SECTION 6.3 PSEO RESPONSIBILITY .................................................................................................. 6
SECTION 6.4 PENALTY ........................................................................................................................... 6
SECTION 6.5 MANAGEMENT RESPONSIBILITY ............................................................................... 6
ARTICLE VII – HOURS OF WORK AND OVERTIME .......................................................................... 7
SECTION 7.1 NO GUARANTEE .............................................................................................................. 7
SECTION 7.2 NORMAL WORKWEEK/WORKDAY ............................................................................. 7
SECTION 7.3 OVERTIME......................................................................................................................... 7
SECTION 7.4 CALLBACK PAY............................................................................................................... 8
SECTION 7.5 STANDBY PAY ................................................................................................................. 8
SECTION 7.5A ON CALL PAY ................................................................................................................ 9
SECTION 7.5B CALL-IN/HOLDOVER .................................................................................................... 9
SECTION 7.6 ESSENTIAL OVERTIME .................................................................................................. 9
SECTION 7.7 REST PERIODS .................................................................................................................. 9
SECTION 7.8 MEAL PERIODS ................................................................................................................ 9
SECTION 7.9 TIME-TRADING ................................................................................................................ 9
SECTION 7.10 COURT TIME PAY ........................................................................................................ 10
SECTION 7.11 NO DUPLICATION ....................................................................................................... 10
ARTICLE VIII – SAFETY .......................................................................................................................... 10
SECTION 8.1 COMPLIANCE WITH LAWS ......................................................................................... 10
SECTION 8.2 OFFICER SAFETY........................................................................................................... 10
SECTION 8.3 EQUIPMENT MAINTENANCE ...................................................................................... 10
SECTION 8.4 LABOR-MANAGEMENT MEETINGS .......................................................................... 10
ARTICLE IX – SENIORITY ...................................................................................................................... 11
SECTION 9.1 DEFINITION .................................................................................................................... 11
SECTION 9.2 APPLICATION OF SENIORITY ..................................................................................... 11
SECTION 9.3 TERMINATION OF SENIORITY ................................................................................... 11
SECTION 9.4 PROBATIONARY PERIOD – NEW EMPLOYEES ..................................................... 11
SECTION 9.5 SENIORITY ROSTER ...................................................................................................... 12
SECTION 9.6 SAME DAY HIRES .......................................................................................................... 12
SECTION 9.7 LAYOFF AND RECALL ................................................................................................. 12
SECTION 9.8 RESIGNATIONS .............................................................................................................. 12
ARTICLE X – FILLING OF VACANCIES .............................................................................................. 12
SECTION 10.1 PERMANENT VACANCY ............................................................................................ 12
SECTION 10.2 METHOD OF FILLING VACANCIES ......................................................................... 13
ARTICLE XI – EMPLOYEE DISCIPLINE .............................................................................................. 13
SECTION 11.1 DISCIPLINARY ACTIONS ........................................................................................... 13
SECTION 11.2 CORRECTIVE DISCIPLINE ......................................................................................... 13
SECTION 11.3 DISCIPLINARY MEETING .......................................................................................... 13
ARTICLE XII – PERSONNEL FILES ...................................................................................................... 13
SECTION 12.1 MAINTENANCE ............................................................................................................ 13
SECTION 12.2 INSPECTION .................................................................................................................. 14
SECTION 12.3 NOTIFICATION ............................................................................................................. 14
SECTION 12.4 REBUTTALS .................................................................................................................. 14
ARTICLE XIII – EVALUATIONS ............................................................................................................ 14
ARTICLE XIV – PERSONAL DAYS ........................................................................................................ 14
ARTICLE XV – VACATIONS ................................................................................................................... 15
SECTION 15.1 VACATION ACCUMULATION ................................................................................... 15
SECTION 15.2 ELIGIBILITY REQUIREMENTS .................................................................................. 15
SECTION 15.3 VACATION SCHEDULING .......................................................................................... 16
SECTION 15.4 MAXIMUM ACCRUAL ................................................................................................ 16
SECTION 15.5 SEPARATION ................................................................................................................. 16
ARTICLE XVI – LEAVES .......................................................................................................................... 16
SECTION 16.1 GENERAL LEAVE OF ABSENCE ............................................................................... 16
SECTION 16.2 MILITARY LEAVE ....................................................................................................... 16
SECTION 16.3 JURY DUTY LEAVE ..................................................................................................... 16
SECTION 16.4 SICK LEAVE .................................................................................................................. 17
SECTION 16.5 WORKERS COMPENSATION ..................................................................................... 18
SECTION 16.6 DISABILITY LEAVE .................................................................................................... 19
SECTION 16.7 LEAVE OPTIONS .......................................................................................................... 19
SECTION 16.8 BENEFITS WHILE ON LEAVE .................................................................................... 19
SECTION 16.9 FORFEITURE OF BENEFITS ....................................................................................... 20
ARTICLE XVII – WAGES ......................................................................................................................... 20
SECTION 17.1 GENERAL....................................................................................................................... 20
SECTION 17.2 STEPS AND RANGES ................................................................................................... 20
SECTION 17.3 LONGEVITY .................................................................................................................. 20
SECTION 17.4 CANINE OFFICER.......................................................................................................... 21
SECTION 17.5 SEVERANCE PAY......................................................................................................... 21
SECTION 17.6 PAYROLL DEDUCTIONS AND DIRECT DEPOSIT ................................................. 21
SECTION 17.7 UNIFORM CLEANING ................................................................................................. 21
SECTION 17.8 ACTING PAY ................................................................................................................. 21
SECTION 17.9 FTO PAY ......................................................................................................................... 21
ARTICLE XVIII – GROUP BENEFITS .................................................................................................... 22
SECTION 18.1 GROUP MEDICAL COVERAGE .................................................................................. 22
SECTION 18.2 PERMANENT FULL-TIME EMPLOYEES AND DEPENDENTS ............................. 22
SECTION 18.3 HEALTH SAVINGS ACCOUNTS (HSA) .................................................................... 23
SECTION 18.4 EMPLOYEES ON NON-DUTY RELATED INJURY DISABILITY LEAVE ............ 23
SECTION 18.4A EMPLOYEES ON DUTY RELATED INJURY/DISABILITY .................................. 23
SECTION 18.5 RETIRED EMPLOYEES AND DEPENDENTS ........................................................... 23
SECTION 18.6 OPT-OUT RIGHT ........................................................................................................... 23
SECTION 18.7 PSEO AND MANAGEMENT LIABILITY ................................................................... 24
SECTION 18.8 RIGHT OF CONSULTATION ....................................................................................... 24
SECTION 18.9 HEALTH BENEFITS ADVISORY COMMITTEE ....................................................... 24
SECTION 18.10 LIFE INSURANCE ....................................................................................................... 24
SECTION 18.11 GROUP DENTAL PLAN ............................................................................................. 25
ARTICLE XIX - RETIREE HEALTH SAVINGS PLAN ........................................................................ 25
SECTION 19.1 ESTABLISHMENT ......................................................................................................... 25
SECTION 19.2 REGULAR CONTRIBUTIONS...................................................................................... 25
ARTICLE XX – PENSIONS ....................................................................................................................... 26
ARTICLE XXI – RESIDENCY .................................................................................................................. 26
ARTICLE XXII – MISCELLANEOUS PROVISIONS............................................................................ 26
SECTION 22.1 DRIVER’S LICENSE .................................................................................................... 26
SECTION 22.2A SERVICE OF NOTICES ............................................................................................. 26
SECTION 22.2B EMPLOYEE NOTICE TO EMPLOYER ..................................................................... 26
SECTION 22.2C PSEO NOTICE TO EMPLOYER ................................................................................. 27
SECTION 22.3 DEPARTMENTAL RULES ........................................................................................... 27
SECTION 22.4 OUTSIDE EMPLOYMENT ........................................................................................... 27
SECTION 22.5 PERSONAL USE OF CITY PROPERTY ...................................................................... 27
SECTION 22.6 PHYSICALS ................................................................................................................... 27
SECTION 22.7 DRUG AND ALCOHOL POLICY ................................................................................ 28
SECTION 22.8 POLITICAL ACTIVITY ................................................................................................ 28
SECTION 22.9 PERSONNEL RULES .................................................................................................... 28
SECTION 22.10 TELEPHONE ................................................................................................................ 28
ARTICLE XXIII – SAVINGS CLAUSE .................................................................................................... 28
ARTICLE XXIV – ENTIRE AGREEMENT ............................................................................................. 28
ARTICLE XXV – AMENDMENTS ........................................................................................................... 29
ARTICLE XXVI – TERMINATION ......................................................................................................... 29
APPENDIX A – AUTHORIZATION FOR PSEO DUES ......................................................................... 31
APPENDIX B – DRUG AND ALCOHOL POLICY ................................................................................. 32
APPENDIX C – SALARY SCHEDULE..................................................................................................... 35
APPENDIX D – HEALTH INSURANCE CONTRIBUTION RATES ................................................... 36
APPENDIX E - SIGN ON BONUS & RELOCATION
ASSISTANCE………………………………………………………………………………………………37
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AGREEMENT
THIS AGREEMENT is entered into this _20th__ day of May, 2024, by and between the City
of Galesburg, Illinois (the “CITY”) and the Public Safety Employees’ Organization (the “PSEO”).
PREAMBLE
WHEREAS, the City has voluntarily endorsed the practices and procedures of collective
bargaining as a fair and orderly way of conducting its relations with certain of its full-time
employees insofar as such practices and procedures do not interfere with the City’s right and
obligation to operate effectively in order to best serve the City and its residents and to make clear
all basic terms upon which such relationship depends; and
WHEREAS, it is the intent and purpose of the parties to set forth herein their entire agreement
covering rates of pay, wages, hours of employment and other conditions of employment, and to
provide the procedure for the prompt and peaceful settlement of grievances respecting the terms of
this Agreement;
NOW, THEREFORE, in consideration of the mutual promises and agreements herein contained,
the parties do mutually promise and agree as follows:
ARTICLE I – RECOGNITION
SECTION 1.1 PSEO RECOGNIZED
The City voluntarily recognizes the PSEO as the exclusive bargaining agent for the purpose of
establishing the wages, hours and terms and conditions of employment for all non-exempt full-
time permanent employees in the classification of Police Officer, but excluding supervisory,
confidential, probationary and exempt employees and all elected officials or officers of the City.
SECTION 1.2 NEGOTIATIONS
Each party shall be permitted to have five (5) individuals sit on the negotiating committee provided
that not more than one patrol officer and one investigator per shift shall be relieved from duty
unless previously approved by the Chief of Police, and such leave shall not interfere with any
emergency services.
ARTICLE II – PSEO RIGHTS
SECTION 2.1 DUES DEDUCTIONS
While this Agreement is in effect, the City will deduct twice per month one-half (1/2) the regular
monthly PSEO dues for each employee in the bargaining unit for whom there is on file with the
City a voluntary effective checkoff authorization as per Appendix A attached. The amounts so
deducted shall be forwarded upon each deduction to the appropriate officer of PSEO. The PSEO
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may change the fixed uniform dollar amount which shall be considered the regular PSEO dues once
each year during the life of this Agreement. The PSEO will give the City thirty (30) days’ notice
in writing of any such change in the amount of uniform dues to be deducted. The PSEO
authorization is revocable by an employee submitting a notice in writing to the City Manager’s
Office with a copy to the PSEO.
SECTION 2.2 PSEO INDEMNIFICATION
The PSEO shall indemnify, defend and save the City harmless against any and all claims, demands,
suits or other forms of liability and for all legal costs that shall rise out of or by reason of action
taken or not taken by the City in complying with the provisions of this article. Each party agrees
to refund to the other any amounts paid in error on account of this dues deduction provision within
ten (10) days of notification.
SECTION 2.3 PSEO ACCESS
One PSEO representative may have access to the premises of the City during a labor dispute in
order to help resolve a problem. In order to receive access, the representative must first advise
the appropriate supervisor.
ARTICLE III – MANAGEMENT RIGHTS
SECTION 3.1 ENUMERATED RIGHTS
Except as specifically limited by the express provisions of this Agreement, the City possesses the
sole right and authority to operate and direct the employees of the City and its various departments
in all aspects, including but not limited to, the right to determine its mission, policies and
to set forth all standards of service offered to the public; to plan, direct, control and determine the
operations or services to be conducted by employees of the City; to determine the methods, means
and number of personnel needed to carry out the department’s mission; to direct the working
forces; to establish the qualification for employment, to hire, assign or transfer employees within
the department for other related functions; to promote, suspend, discipline or discharge, to lay off
or relieve employees due to lack of work, funds or for other legitimate reasons; to make, publish,
alter and enforce department rules and regulations; to introduce new or improved methods,
equipment or facilities; to contract out for goods and services; to schedule and assign work; to
establish work and productivity standards; to assign overtime; and to take any and all actions as
may be necessary to carry out the mission of the City and its departments in situations of civil
emergency as may be declared by the Mayor, the City Manager or Acting City Manager provided
that no right enumerated in this Agreement shall be exercised or enforced in a manner contrary to
or inconsistent with the provisions of this Agreement.
SECTION 3.2 DETERMINATION OF AUTHORITY
If, at the sole discretion of the Mayor or their designee, it is determined that extreme civil
emergency conditions exist, the provisions of this Agreement may be suspended by the City
Manager during the time of the declared emergency. Should an emergency arise, the City Manager
shall advise the local President of the PSEO, or the next highest officer of the PSEO, the nature
of the emergency.
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SECTION 3.3 AUTHORITY FOR APPOINTMENTS
Both the City and the PSEO recognize and accept the authority of the Board of Fire and Police
Commissioners as specified at 65 ILCS 5/10-2.1-1, et seq., with respect to the conduct of
examinations, original appointment, promotions or conduct of hearings on charges, of applicants
for and/or commissioned police officers of the City of Galesburg, Illinois.
ARTICLE IV – NON-DISCRIMINATION
SECTION 4.1 EMPLOYMENT POLICY
Neither the City nor the PSEO shall discriminate against any employee covered by this Agreement
in a manner which would violate any applicable federal or state laws because of race, creed, color,
national origin, disability, age, sex, veteran’s status, genetic information, gender identity, or sexual
orientation.
SECTION 4.2 AGE REQUIREMENT
All employees shall be retired at an age outlined in the Illinois State Statutes.
SECTION 4.3 EMPLOYEE DISCRIMINATION
Neither the City nor the PSEO shall interfere with the right of employees covered by this
Agreement to become, or not become, members of the PSEO and there shall be no
discrimination against any such employees because of lawful PSEO membership or non-
membership activity or status.
SECTION 4.4 RESPONSIBILITY OF PSEO
The PSEO recognizes its responsibility as bargaining agent.
SECTION 4.5 HIRING PRACTICE
Only one person from a family shall be initially or subsequently employed as a permanent
employee by the City in the same department or division so that they would be working in close
proximity on a regular day-to-day basis. For this purpose, a member of a family is defined as a
parent, sibling, spouse, and child. The word “spouse” shall include civil partners.
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ARTICLE V – GRIEVANCE PROCEDURE
SECTION 5.1 DEFINITION
A grievance shall be defined as a dispute arising between the parties during the term of this
Agreement concerning a violation, or alleged violation, application or interpretation of this
Agreement.
SECTION 5.2 TIME LIMIT
A grievance must be filed within ten (10) calendar days of its occurrence. All grievances arising
out of a safety dispute must be filed within ten (10) calendar days from the Labor-Management
Meeting when the dispute was presented, pursuant to Article VIII herein.
SECTION 5.3 SCOPE
Should any employee, or the union, desire to present a grievance, such grievance shall commence
at Step One. Any non-PSEO member may initiate and handle their own grievance without the
assistance and/or involvement of the PSEO.
SECTION 5.4 PROCEDURE
Step One. An employee or the PSEO having a grievance shall meet with the immediate supervisor
directly involved. The supervisor shall give an oral answer within ten (10) calendar days after such
presentation.
Step Two. If the grievance is not settled in Step One and the employee and/or PSEO wish to
advance the grievance to Step Two, it shall be referred in writing to the immediate supervisor
directly involved within ten (10) calendar days after the supervisor’s oral answer to Step One and
shall be signed by the PSEO representative and the aggrieved employee when applicable. The
written grievance shall contain a complete statement of the fact, the provision or provisions of
this Agreement which the City is alleged to have violated, misapplied and/or misinterpreted and
the relief requested. Within ten (10) calendar days of the receipt of the written grievance, the
City shall schedule a meeting with the aggrieved officers, when applicable, the Shift
Commander(s), if applicable, the Deputy Chief and the PSEO Representative, when
applicable. If no settlement is reached, the Deputy Chief shall provide a written answer within ten
(10) calendar days following the meeting.
Step Three. If the grievance is not settled in Step Two and the officer and/or the PSEO wish to
appeal the grievance to Step Three, it shall be referred in writing to the Chief of Police within ten
(10) calendar days after the Deputy Chief’s answer in Step Two and shall be signed by the PSEO
representative and the aggrieved Officer, when applicable. Within ten (10) calendar days of receipt,
the Police Chief shall schedule a meeting with the Deputy Chief and/or Shift Commander, the
officer, and the PSEO representative, when applicable. If no settlement is reached, the Police
Chief shall give the City’s written decision to the PSEO or the aggrieved officer, when applicable,
within ten (10) calendar days following their meeting.
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Step Four. If the grievance is not settled in Step Three and the Officer and/or the PSEO wishes
to appeal the grievance to Step Four, it shall be referred in writing to the City Manager within ten
(10) calendar days from the Chief’s decision in Step Three, and shall be signed by the aggrieved
officer and the PSEO representative, when applicable. The City Manager shall schedule a meeting
within ten (10) calendar days with the aggrieved officer, if applicable, the Police Chief, the Deputy
Chief and/or Shift Commander, the Personnel Officer and the PSEO representative and/or attorney,
when applicable. The City Manager shall render their decision in writing within ten (10) calendar
days following the meeting. If the matter is not resolved, then the grievance shall be eligible
for consideration at the next step.
SECTION 5.5 ARBITRATION
A. Filing. If the grievance is not settled in accordance with the foregoing procedure, a non-
PSEO member or the PSEO may refer the grievance to binding arbitration by forwarding to the
City Manager a written notice of intention to proceed to arbitration within ten (10) calendar days
after the receipt of the Step Four response. Upon receipt of such notice, the parties shall jointly
request the State Labor Relations Board or a similar body to submit a panel of five (5) arbitrators
with the appropriate background and experience. Either party may reject one (1) entire panel.
Upon receipt of the list of five (5) nominees, the party requesting arbitration shall strike the first
name, the other party the second and thereafter the parties shall proceed to alternately strike one
name at a time from the list until only one name remains. The nominee whose name remains
shall be the arbitrator who shall resolve the grievance. The arbitrator shall be notified of their
selection by a joint letter from the parties requesting that the arbitrator set a time and a place subject
to the reasonable availability of the parties. All arbitration hearings shall be held in the City of
Galesburg, Illinois, unless the parties mutually agree otherwise.
B. Arbitrator’s Authority. The arbitrator shall act in a judicial not legislative capacity and shall
have no right to amend, modify, nullify, ignore, add to or subtract from the provisions of this
Agreement. They shall only consider and make a decision with respect to the specific
issue submitted and shall have no authority to make a decision on any other issue not so submitted
to them. The arbitrator shall be without power to make a decision contrary to or inconsistent with
or modifying or varying in any way the application of laws and rules having the force and effect
of law. The arbitrator shall submit their written decision within thirty (30) calendar days of the
close of the hearing or the submission of briefs by the parties, whichever is later, unless the
parties agree to a written extension thereof. The decision shall be based solely upon the arbitrator’s
interpretation of the meaning and/or application of the express terms of this Agreement to
the facts of the grievance presented. A decision rendered consistent with the terms of this
Agreement shall be final and binding.
C. Arbitrator’s Decision. The decision of the arbitrator may be enforced at the insistence
of either party or of the arbitrator in the Circuit Court of Knox County, Illinois. If, in the event
the arbitrator violates Section 5.5B, either party may file for judicial review in the Circuit Court
of Knox County, Illinois.
D. Arbitration Costs. The fee and expenses for the arbitrator’s services shall be borne equally
by the parties involved in the arbitration. Each party shall be responsible for compensating its
own representatives and witnesses and purchasing its own copy of the written transcript;
however, the cost of the arbitrator’s copy shall be borne equally by the parties.
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E. Compensation. One PSEO representative shall be allowed time off from duty with pay to
investigate and process grievances. Such time shall not exceed one hour per step except in the case
of extenuating circumstances.
SECTION 5.6 TIME EXTENSION
Extensions of time will be permissible when one of the parties cannot reasonably attend a
scheduled meeting.
ARTICLE VI – NO STRIKE AND NO LOCKOUT
SECTION 6.1 NO STRIKE
During the term of this Agreement, neither the PSEO nor its agents or any employee, for any
reason will authorize, institute, aid, condone or engage in a work stoppage, strike or any other
intentional interference with the work or statutory functions or obligations of the City.
SECTION 6.2 NO LOCKOUT
During the term of this Agreement, neither the City nor its agents for any reason shall authorize,
institute, aid or promote any lockout of employees covered by this Agreement.
SECTION 6.3 PSEO RESPONSIBILITY
In the event of a violation of Section 6.1 of this Agreement, the PSEO agrees to notify all local
officers and representatives of their obligation and responsibility for maintaining compliance
with this Agreement, including their responsibility to remain at work during any interruption which
may be caused or initiated by others and to encourage employees violating Section 6.1 to return
to work.
SECTION 6.4 PENALTY
The City may file charges with the Board of Fire and Police Commissioners to discharge and/or
discipline any employee who violates Sections 6.1 or 6.3, and the PSEO will not resort to the
grievance procedure on such employee’s behalf.
SECTION 6.5 MANAGEMENT RESPONSIBILITY
Nothing contained herein shall preclude the parties from obtaining judicial restraint and damages
in the event of a violation of this Article.
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ARTICLE VII – HOURS OF WORK AND OVERTIME
SECTION 7.1 NO GUARANTEE
This Article is intended to define the normal hours of work and to provide the basis for the
calculation and payment of overtime. It shall not be construed as a guarantee of hours of work
per day or per week or of days of work per week.
SECTION 7.2 NORMAL WORKWEEK/WORKDAY
Except as provided elsewhere in this Agreement, the normal workweek shall be fourteen (14)
calendar days and shall consist of eighty-four(84) hours of regularly scheduled work and
such additional time as may, from time to time, be required.
The Departmental patrol shift schedule is as follows:
First shift 0700-1900, second shift 1900-0700, with officers assigned to report one
hour early for the early or “early car” shift at 0600 first shift, and 1800 second shift.
Should the City decide to change the Departmental patrol shift schedule set forth above, the City
will notify the union at least sixty (60) days in advance of the proposed change and will give it
the opportunity, upon request, to bargain about the changes and reasons for them with the City
before such changes are implemented. Any impasse in bargaining under this Section shall be
resolved in accordance with Section 14 of the Illinois Public Labor Relations Act. This notification
and bargaining obligation shall apply only to changes in the Departmental patrol shift schedule,
and shall not apply to changes in the shift schedules of individual officers, which are covered by
Section 7.3 below.
Notwithstanding the notification and bargaining obligation set forth above, the City retains the
right to determine the number of officers assigned to each of the shifts, including the early car
shifts.
SECTION 7.3 OVERTIME
The regular hourly rate of pay will be paid for all time worked up to and including eighty-four (84)
hours in a work period. Time and one-half the regular rate of pay will be paid for all authorized
time worked as verified by the employee’s supervisor in excess of eighty-four (84) hours in a
work period, or in excess of twelve (12) hours in any one day when such time is required to be
worked by the City. The City shall compute overtime compensation on base pay, longevity pay
and schooling pay. Employees shall have the option to receive pay or bank compensatory hours
for all overtime earned within the same pay period. With regard to overtime, each officer shall:
(1) Be allowed to accumulate a bank up to one hundred sixty (160) hours of compensatory
time.
(2) Be allowed to carry over into the next fiscal year one hundred sixty (160) hours maximum.
Payment up to eighty-four (84) hours may be requested by the employee each year of this
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Agreement. All hours in excess of one hundred sixty (160) hours shall be paid in the pay
period in which the excess hours were earned.
(3) Be scheduled time off, as directed, for any hours in lieu of overtime if maximum
compensatory hours are accumulated.
(4) Be allowed to use compensatory hours as per approval of the department or division head
or their authorized representative. All hours used shall be in even hourly increments only.
SECTION 7.4 CALLBACK PAY
An employee called back to duty outside their normal duty schedule, and not immediately
preceding or following their regular duty schedule, shall be guaranteed a minimum of two
(2) hours work at the overtime rate of pay.
SECTION 7.5 STANDBY PAY
Any officer, including a detective scheduled for standby, who is required by assignment or
directive of the Chief or their designee to remain, while otherwise not actively on duty, within a
specific geographic area for a specified period of time, who is required to respond to a call to report
for duty, and who is required to be “fit for duty” pending such a call shall be paid thirty dollars
($30.00) for each twenty-four hour (24-hour) day that they are assigned to standby under this
provision.
The City reserves the right to schedule detectives and other officers for standby and to make
changes in the standby schedule. The standby schedule for the patrol division will consist of a
Pre-Planned Standby Schedule and an Emergency Standby List.
The Pre-Planned Standby Schedule will be completed on a monthly basis where each platoon will
pre-plan volunteered standby dates for each platoon member throughout the entire oncoming
month regardless of the determined need, or knowledge of the need for a standby officer for those
dates.
The Pre-Planned Standby Schedule will be filled starting with the most-senior officer on each
platoon picking a date for volunteer standby and will continue in order of seniority (highest to
lowest). This will continue for two rounds (of the complete roster picking volunteer standby dates),
and each officer will pick to voluntarily be available for standby on at least one “weekend date”
(Friday, Saturday, or Sunday) after the two rounds of choosing. If a third round of volunteer picks
are needed to fill the Pre-Planned Standby Schedule for the oncoming month, then the third round
will start in reverse senior order (lowest to highest).
The Emergency Standby List will be a separate standby list that refers to emergency standby status
designation that was not already scheduled by the Pre-Planned Standby Schedule. If there are no
volunteers for the emergency standby, then an officer will be assigned to standby status by the
Chief or their designee based on the Emergency Standby List. The officer with the least amount of
seniority for each platoon will begin the list with the subsequent officers on each respective list
being listed in seniority order (lowest to highest). Once an officer is designated to standby status
from the Emergency Standby List, said officer will then move to the bottom of the list. Any officer
who volunteers and works an Emergency Standby shift will be moved to the bottom of the
Emergency Standby List.
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The compensation for standby shall be paid with the wages for the pay period in which the standby
pay was earned.
SECTION 7.5A ON CALL PAY
The City will administer “on call” pay as per the provisions of the Fair Labor Standards Act.
SECTION 7.5B CALL-IN/HOLDOVER
An employee required to report early or remain past their normal duty schedule shall be credited
for their actual hours worked at the appropriate rate of pay. Such a call-in/holdover shall not
constitute a call-back and is not subject to the two (2) hour call-back provision outlined in
Section 7.4.
SECTION 7.6 ESSENTIAL OVERTIME
All officers are required to report to or remain on duty as instructed by the Galesburg Police
Department.
SECTION 7.7 REST PERIODS
All employees shall receive a fifteen-minute (15-minute) rest period subject to department working
conditions during each four-hour (4-hour) period. The rest period shall be granted by the officer’s
supervisor as they deem appropriate. During work beyond the normal eight-hour (8), or twelve
(12) hour day, officers shall receive their breaks in the same intervals as described above.
SECTION 7.8 MEAL PERIODS
All patrol officers and detectives shall be granted a paid thirty (30) meal period during each work
shift. Whenever possible, this meal period shall be scheduled at the middle of each shift except
where such scheduling would be disruptive.
SECTION 7.9 TIME-TRADING
All patrol officers covered by this Agreement may trade with other patrol officers subject to the
following conditions:
a. The trading of time is done voluntarily by the officers and not at the request of the
employer.
b. The trade is not made for reasons related to the employer’s business operations but is due
to the officer’s desire or need to attend to a personal matter.
c. All trading is subject to the approval of the Chief of Police or their designee.
d. Time trading shall be limited to twenty-four (24) hours per month in increments no less
than four (4) hours. No officer shall work more than sixteen (16) hours straight for
the purposes of time trading.
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SECTION 7.10 COURT TIME PAY
An officer required to appear in court in the performance of their official duties, outside their
normal duty schedule shall, be compensated in accordance with Sections 7.4 and 7.5B. If the
meeting or court appearance exceeds two (2) hours, the officer shall receive overtime
compensation (time and one half) for the actual time spent by the officer in excess of that two hour
minimum.
SECTION 7.11 NO DUPLICATION
There shall be no duplication in the computation of overtime, including call back pay. Nothing
in this Agreement shall be construed to require the payment of overtime or other pay more than
once for the same hours worked.
ARTICLE VIII – SAFETY
SECTION 8.1 COMPLIANCE WITH LAWS
The City agrees to comply with all known State and Federal laws applicable to its operations
concerning the safety of its employees covered by this Agreement. All such officers shall
comply with all safety rules and regulations established by the City.
SECTION 8.2 OFFICER SAFETY
The Galesburg Police Department agrees with the concept of officer safety and in that regard
will agree to make every reasonable effort to contribute to the safety of all officers through
appropriate training/education in support of normal police operations.
SECTION 8.3 EQUIPMENT MAINTENANCE
The Galesburg Police Department agrees that all equipment under the control of the Galesburg
Police Department, including vehicles, shall be maintained so as to comply with known safety
requirements as specified by state law for the protection of officers.
The PSEO agrees that all officers must use their assigned equipment in a responsible manner which
includes, but is not necessarily limited to, the proper use and operation of all equipment and the
prompt, written reporting of any observed maintenance problem or needed repair to the officer’s
immediate supervisor who shall have the responsibility to determine what action, if any, should be
taken.
SECTION 8.4 LABOR-MANAGEMENT MEETINGS
Representatives of the PSEO, not to exceed three (3) in number, and the City shall meet at
mutually-agreed-upon times to discuss matters of mutual concern. Each party shall prepare and
submit an agenda to the other party one (1) week prior to the scheduled meeting. It is to be
clearly understood that these are in fact meetings and not “negotiations”. If a written agenda
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cannot be developed, then no meeting will be held. Disputes concerning Article VIII must go
through the Labor-Management meeting prior to any grievance proceeding.
ARTICLE IX – SENIORITY
SECTION 9.1 DEFINITION
Seniority shall, for the purposes of this Agreement, be defined by an employee’s length of
continuous departmental service since the date of hire with the department in a position covered
by this Agreement.
SECTION 9.2 APPLICATION OF SENIORITY
In the application of seniority for layoffs and recalls, the City will abide by the provisions of the
Illinois State Statutes for employees covered by this Agreement. Promotions shall be governed
by applicable Board of Fire and Police Commissioners Rules. Seniority with respect to vacation
leaves shall be as contained in Article XV. Upon the initial posting/pick of vacations only when
time off scheduling and seniority are in conflict, seniority shall prevail insofar as possible and upon
approval of the Chief of Police or his authorized representative.
SECTION 9.3 TERMINATION OF SENIORITY
Seniority and the employment relationship may, at the City’s discretion, be terminated when an
employee (a) quits, (b) retires or is retired, (c) is laid off for a period in excess of applicable Illinois
Statute, or (d) is discharged. The parties agree the following reasons, among others, constitute a
cause to file for discharge when an employee (1) is absent for three (3) consecutive workdays
without notifying the Chief of Police or Shift Supervisor, (2) is laid off and fails to notify the Board
of Fire and Police Commissioners of his intention to return within three (3) City business days,
exclusive of holidays, after receiving notice of recall or fails to return at the designated time, or (3)
does not report to work within forty-eight (48) hours after the termination of an authorized leave
of absence. The Chief of Police shall advise the Board of Fire and Police Commissioners in writing
of all such personnel transactions.
SECTION 9.4 PROBATIONARY PERIOD – NEW EMPLOYEES
All new officers shall be considered probationary employees until one year after they begin the
Department’s field training program. The probationary period is to be used to test further the
ability of the employee to perform the required duties of the position successfully. If the
employee fails to maintain adequate performance evaluations during this period or otherwise
displays any trait or conduct which would not be in the best interests of law enforcement, they may
be dismissed.
An extension of the probationary period shall be granted only upon mutual written agreement by
both parties of the employee and the Police Chief or their designee. However, the City retains the
right to terminate an employee if they fail to meet the standards of the job.
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SECTION 9.5 SENIORITY ROSTER
The City shall maintain a seniority roster noting the date of hire and current classification of each
bargaining unit employee. The PSEO shall be provided with a copy of the seniority roster once
per year. Any objection to the seniority roster as provided by the City Manager’s Office shall be
reported in writing to the City Manager’s Office within fifteen (15) workdays of the date of
deliverance of the seniority roster.
SECTION 9.6 SAME DAY HIRES
Seniority shall be computed from the date of appointment. In the event of a layoff, if more than
one person is hired on the same day, then that person occupying the higher position on the
respective appointment list shall have greater seniority.
SECTION 9.7 LAYOFF AND RECALL
The City, at its discretion, shall determine whether layoffs are necessary. Layoffs shall
ordinarily be for a lack of work and/or lack of funds. If it is determined that layoffs are
necessary, employees will be laid off in the following order: (a) probationary employees in their
original probationary period and (b) in the event of further reduction in force, employees covered
by this Agreement will be laid off in the inverse order of their departmental seniority as governed
by Illinois State Statutes.
Employees who are laid off shall be placed on a recall list as specified in the Illinois State Statutes.
If there is a recall, employees who are still on the recall list shall be recalled in the inverse
order of their layoff.
Employees who are eligible for recall shall be given two (2) weeks’ notice of recall unless an
extension is granted in writing by the Chief of Police. Notice of recall shall be sent to the employee
by certified or registered mail with a copy to the PSEO. The City shall be deemed to have fulfilled
its obligations by mailing the recall notice by registered mail, return receipt requested, to the
mailing address provided by the employee – it being the obligation and responsibility of the
employee to provide the Chief of Police with their latest mailing address.
SECTION 9.8 RESIGNATIONS
In order to resign in good standing, a probationary or permanent employee shall give at least two
(2) weeks’ notice in writing of their intention to resign. No employee may take time off during the
last two (2) weeks of his employment unless approved prior to the notice of intention to resign.
The City Manager is given the discretion of waiving the provisions of this notice should unforeseen
circumstances warrant.
ARTICLE X – FILLING OF VACANCIES
SECTION 10.1 PERMANENT VACANCY
For the purposes of this Article, a permanent vacancy is created when the City Manager, upon
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notification by the Chief of Police, determines to increase the work force and to fill a new
position or when any of the following personnel transactions take place in the bargaining unit
and the City Manager, upon request of the Chief of Police, determines to replace the previous
incumbent: resignations, terminations, promotions or demotions.
SECTION 10.2 METHOD OF FILLING VACANCIES
All vacancies covered by this Agreement will be filled as per the current practice of the Board of
Fire and Police Commissioners.
ARTICLE XI – EMPLOYEE DISCIPLINE
SECTION 11.1 DISCIPLINARY ACTIONS
The Chief of Police may discipline or file charges to discharge any police officer. Disciplinary
actions and personnel actions shall be in accordance with applicable laws including those pertaining
to the Board of Fire and Police Commissioners or as otherwise set forth in this Agreement.
SECTION 11.2 CORRECTIVE DISCIPLINE
The City agrees with the tenets of progressive and corrective discipline where appropriate. Once
the measure of discipline is determined and imposed, the City shall not increase it for the particular
act of misconduct unless new facts or circumstances become known.
SECTION 11.3 DISCIPLINARY MEETING
If an alleged violation falls within the scope of the Board of Fire and Police Commissioners’
jurisdiction, all disciplinary meetings shall be conducted as per the current “Uniform Peace
Officers’ Disciplinary Act” of the State of Illinois. The parties agree that such proceedings and
decisions thereof shall not be subject to the grievance procedure. If the alleged violation is
outside the Board of Fire and Police Commissioners’ jurisdiction, such disputes shall be subject
to the grievance procedure. All such decisions rendered by either the City or the Board of Fire
and Police Commissioners shall be mutually exclusive.
ARTICLE XII – PERSONNEL FILES
SECTION 12.1 MAINTENANCE
The commander of the Galesburg Police Department’s Staff and Services Division shall keep a
departmental personnel file for each officer currently appointed to the department. The City
Manager’s Office shall also retain a “Central File” for each officer currently appointed to the
department. Supervisors may also retain a working file for officers currently assigned to their
command. This file will contain job-related information which would be beneficial to the
supervisory personnel when completing an officer’s performance evaluation.
Upon request of the officer, any written warning retained in the central file may be removed after
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a four-year (4-year) period providing that there has been no recurrence of the conduct which led to
that written warning.
As of the effective date of this Agreement, the material maintained in the central file shall be the
only material which may be used as the basis of disciplinary action directed toward any officer.
All files referenced above shall be considered and treated as confidential.
SECTION 12.2 INSPECTION
Upon appropriate written request to the City Manager’s Office or the commander of the Galesburg
Police Department’s Staff and Services Division, an employee may inspect either or both of their
personnel files (the departmental file and the central file) within seven (7) working days subject to
the following: inspection shall occur during normal working hours and at a time and in a manner
mutually acceptable to the employee and the City. Employees shall be limited to two (2) such
requests per year.
SECTION 12.3 NOTIFICATION
Employees shall be notified when a formal written warning is placed in their personnel file and
shall be given a copy of such warning.
SECTION 12.4 REBUTTALS
An officer may file a written rebuttal concerning any non-confidential material in their
personnel file.
ARTICLE XIII – EVALUATIONS
All officers shall be entitled to and provided with a periodic evaluation of their job performance.
The Chief of Police shall ensure that the evaluations, by the forms utilized and the methods used
by the immediate supervisor, remain equitable for all officers so evaluated.
The Officer Performance Evaluations shall be completed annually for each officer.
The evaluation shall be discussed with the officer and each officer shall be given a copy
immediately after completion of the evaluation and shall sign the evaluation as recognition of
having read it. An officer may submit a written rebuttal to said evaluation.
ARTICLE XIV – PERSONAL DAYS
Each officer shall receive credit for thirty-six (36) hours of paid-leave off each fiscal year for
personal reasons. A personal day must be scheduled with or approved by the officer’s immediate
supervisor a minimum of twenty-four (24) hours before it is used. If an officer arrives on duty
and manpower permits, the officer may take that day as a personal day without prior
scheduling; and, in any event, each personal day is subject to scheduling availability. If at the
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end of the fiscal year an officer has unused personal days to their credit because one or more
requests for use of a personal day has been denied in writing by supervision, then they shall be
paid for any such credited but unused personal days within thirty (30) days of the close of that
fiscal year. Personal day hours are earned and shall be posted January 1 st of each fiscal year.
ARTICLE XV – VACATIONS
SECTION 15.1 VACATION ACCUMULATION
Officers covered by this Agreement shall accrue paid vacation leave up to the maximum
accumulation specified herein as of their respective anniversary date. Bi-weekly accrual rates
shall be determined by dividing all vacation hours including vacation in lieu of holiday by
twenty-six (26). The accumulation (sections a, b, c, and d) includes additional vacation in lieu
of City-observed holidays.
A. Zero (0) years through the sixth (6th) year (72 months) of continuous employment, the
accrual shall equal one hundred eighty (180) hours per year, or 6.923 hours bi-weekly.
b. Beginning the seventh (7th) year, (73 months) and through the thirteenth (13 th) year (156
months) of continuous employment, the accrual shall equal two hundred sixteen (216) hours
per year or 8.3077 hours bi-weekly.
c. Beginning the fourteenth (14th) year (157 months) and through the twenty-first (21st) year
(252 months) of continuous employment, the accrual shall equal two hundred sixty four
(264) hours per year or 10.1538hours bi-weekly.
d. Beginning the twenty-second (22nd) year (253 months) of continuous employment, the
accrual shall equal three hundred (300) hours per year, or 11.5385 hours bi-weekly.
Vacation shall be taken the year following its accrual except as provided herein or upon written
permission of the Chief of Police.
Paid time off provided through this collective bargaining agreement in the form of vacation is
understood and agreed between the Parties to satisfy Illinois’ Paid Leave for All Workers Act
(“PLAWA”), 820 ILCS 192/1 et seq. in the event that PLAWA is determined to preempt
Galesburg’s Home Rule authority.
SECTION 15.2 ELIGIBILITY REQUIREMENTS
In order to be eligible for a full vacation under Section 15.1, an officer must have full-time status
and have been employed by the City for one (1) year. Employees may not be granted vacation
leave if it will result in a negative balance on the books unless approved by the Chief of Police.
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SECTION 15.3 VACATION SCHEDULING
Vacation shall be scheduled at times most desired by each officer provided, however, the final
right to designate the vacation period is exclusively reserved to the City. Forty-eight (48) hours
of annual vacation may be taken in single day multiples. Each officer affected by the vacation
time in lieu of holiday provision may take vacation leave with pay consecutively subject to
scheduling availability
SECTION 15.4 MAXIMUM ACCRUAL
Vacation may be accumulated up to a maximum of 280 hours as of January 1 of the calendar year.
During January of each calendar year, the City will perform an administrative review of each
officer’s accumulated vacation. If that review determines that any officer’s accumulated vacation
exceeds 280 hours, that accumulated vacation total shall be reduced to 280 hours. Each officer is
expected to monitor their accumulated vacation and to request such vacation time as may be needed
to reduce their accumulated vacation total to 280 hours prior to January 1. Officers may also sell
back forty hours of vacation time per fiscal year at the officer’s then current rate of pay. This option
of vacation time sell back shall only be available to officers who have at least 140 hours of currently
accrued accumulated vacation.
SECTION 15.5 SEPARATION
Upon termination, each covered employee shall be paid all accumulated hours of earned vacation
as determined by the official City records maintained by the Finance Department. Any fractional
day of vacation leave accrual existing at termination of an employee shall be rounded to the next
full hour.
ARTICLE XVI – LEAVES
SECTION 16.1 GENERAL LEAVE OF ABSENCE
Bargaining unit employees shall submit requests for paid or unpaid leave of absence in writing to
the Chief of Police for review by the City Manager. The City Manager may grant the request for
such leave of absence for good and sufficient reason and shall, at their discretion, set the terms and
conditions of the leave, including whether or not the leave is to be paid. The Chief of Police may
recommend vacation, injury/workers compensation and/or sick leave with pay.
SECTION 16.2 MILITARY LEAVE
Military leave shall be granted in accordance with applicable law.
SECTION 16.3 JURY DUTY LEAVE
Any officer shall be granted a leave of absence with pay if called for jury duty, on a regularly
scheduled work day for the officer. Since it is not the intention of the City that an officer receive
more compensation for jury duty than they would if they were performing their normal duties,
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the officer agrees to turn in the jury check to the City when received.
SECTION 16.4 SICK LEAVE
In the event an officer is unable to work by reason of illness, off duty injury or pregnancy, the
City may grant paid sick leave to officers with accumulated sick leave available.
a. Sick Leave Accumulation: Permanent employees covered by this Agreement may
accumulate sick leave at the rate of eight (8) working hours per month to a maximum of
1700 working hours.
b. Eligibility: In order to be eligible for paid sick leave, each officer covered by this
Agreement agrees to:
(1) Report promptly and daily to the Chief of Police or shift supervisor the reason for the
absence unless extended by a physician in writing for specific time of absence prior to
returning to work.
(2) Use sick leave only for personal sickness, injury or exposure to a contagious disease
except for point 3 below and to bear the burden of proof of such sickness if required by
the City.
(3) May also use sick leave with pay for absences necessitated by illness, injury, or
exposure to contagious disease by a member of their immediate family. The presence
of the officer must be actually and immediately required for bona fide serious
circumstances or emergencies, as determined by the Chief of Police and absences from
duty shall not exceed the period of actual need.
(4) In the event of death in an employee’s immediate family, the employee shall be
permitted to use sick leave for a period of three (3) scheduled working days.
Immediate family is defined as the following relation to the employee or their spouse:
spouse, parent, step-parent, sibling, child, step-child, aunt, uncle, grandparent, and
grandchild. The word “spouse” shall include civil partners. If an employee’s sick
leave hours fall below zero, they are no longer eligible for sick leave pay.
c. Routine Care: With prior approval and sufficient notice, leave for routine (less than four
hours) doctor, dental or other medical appointments shall be charged to the officer’s regular
and/or accumulated sick leave in one-hour (1-hour) multiples for the period the officer is
off work.
d. Certification: If the City has reasonable grounds to believe sick leave is being abused, it
may, at its discretion, require any officer requesting paid sick leave to furnish substantiating
evidence or a statement from their attending physician certifying that absence from
work was required due to medical reasons. Any officer who is sick for more than three
(3) consecutive days may be required to secure and submit a physician’s release certifying
that they are fit to return to work. This release must be submitted to the Chief of Police
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before the officer will be permitted to return to work.
e. Sick Leave Bonus: Officers will be given one (1) day’s pay (12 hours) one (1) time per
calendar year when the employee provides the required proof that they have undergone
an annual wellness physical examination as provided by the health plan wellness benefit.
The form for medical documentation may be taken to and completed by the attending
provider. Once the employee submits the form to the City Manager’s office the incentive
pay will be paid on the next following payroll. An Explanation of Benefit (EOB) from
employee’s health plan administrator showing wellness services received by the employee
will also be an accepted form of proof of services. The incentive pay will not count as time
worked in calculation for overtime pay.
f. Sick Leave Payout: All officers covered by this Agreement, upon separation from the
City with a minimum of twenty (20) years of continuous service, or electing to retire
under the provisions of the City’s Police Pension Fund, shall be entitled to receive payment
in the amount of 30% of one thousand one hundred twenty (1120) sick leave hours
maximum they may have on the official City records in the Finance Department at the
time of separation or retirement, to be paid at the actual hourly rate of pay.
This applies to retirement and separation with a minimum of twenty (20) years of
continuous service, and does not involve separation from City service for any other cause
or disability leave.
SECTION 16.5 WORKERS COMPENSATION
5 ILCS 345 is incorporated into and made a part of this Agreement.
All injuries must be reported in writing as soon as possible or within three (3) days by the officer
or their supervisor in order to be eligible for injury leave and also the workers compensation
benefits as provided by the City. The officer shall be responsible for causing a report by the
attending physician to be submitted to the Risk Manager each time that the officer is
examined by the attending physician and every thirty (30) days thereafter. The Risk Manager shall
provide forms to the officer for this purpose. Because the payments for workers compensation
benefits are not earnings subject to Federal or State taxes, and the payments are excludable from
earnings for pension fund deductions, the Finance Department may pay for the injury leave in the
following manner: (1) Each bi-weekly pay period which occurs during the period of paid injury
leave, the officer will receive a check for workers compensation benefits, the amount of which
check shall be computed in accordance with the rules and regulations of the Illinois Workers’
Compensation Commission. No deductions of any kind shall be made from this payment. (2)
In addition, for each bi-weekly pay period of paid injury leave described above, the officer will
receive a check in an amount equal to the difference between the officer’s regular bi-weekly salary
and the amount paid as workers compensation benefits per (1) above. The salary paid per this
check shall be subject to all applicable deductions and withholding for various taxes. The
withholding of Federal and State taxes and mandatory deductions for pension funds of course take
precedence over voluntary deductions such as credit union or union dues., etc.
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SECTION 16.6 DISABILITY LEAVE
If an officer becomes disabled as a result of illness, on or off duty injury or pregnancy and is
disabled from performing their duty, and if the disability persists for one (1) month or more, the
officer may be eligible to receive disability benefits under the police pension fund. Such disability
shall be considered disability leave and such officer may be granted a leave of absence from the
City’s service for the length of disability. If it appears upon verification by at least three (3)
competent medical authorities that the officer will be permanently disabled, the officer must apply
for a disability pension upon the request of the Chief of Police to the City Manager. Once an officer
has been on leave for thirty (30) months or more, the officer’s status as a municipal employee will
be governed by current Illinois State Statutes. No officer will be allowed to return to work without
a written release from the attending physician.
SECTION 16.7 LEAVE OPTIONS
Officers shall have the option of using earned accrued sick leave, workers’ compensation leave
or disability leave as provided by the police pension fund for leaves under this section, provided
that leaves shall not be taken concurrently (only one of the three types may be taken at any one
time).
SECTION 16.8 BENEFITS WHILE ON LEAVE
This section addresses seniority, sick leave, vacation and employment credits while an officer is on
a paid and unpaid leave of absence. Insurance benefits while on leave of absence are addressed in
Section 18.4 and 18.4A.
(1) Seniority, sick leave, vacation and employment credits shall continue to accrue, in the
manner and rate prescribed in this contract when an officer is on sick leave (including
pregnancy and off-duty injury); such accrual shall continue until all accumulated sick leave
has been expended.
(2) Seniority, sick leave, vacation and employment credits shall continue to accrue in the
manner and rate prescribed in this contract when an officer is on workers compensation
leave for a period of not more than one hundred eighty three (183) consecutive days.
(3) Seniority, sick leave, vacation and employment credits shall continue to accrue, in the
manner and the rate prescribed in this contract, when an officer is on disability leave
(including but not limited to: pregnancy, on or off-duty injury or illness) for a period of
not more than one hundred eighty three (183) consecutive days.
(4) Seniority, sick leave, vacation and employment credits shall cease to accrue when an
officer on workers compensation or disability leave in excess of one hundred eighty three
(183) days.
(5) Seniority, sick leave, vacation and employment credits for an officer granted an unpaid
leave of absence shall cease to accrue effective the date an officer begins that unpaid
leave of absence.
Unless otherwise stated in this Section, seniority, sick leave, vacation and employment credits
will begin to accrue, in the manner prescribed, in this contract upon the termination of the leave
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of absence and the return to duty of the officer.
Upon the return of an officer on disability leave, including but not limited to pregnancy, on or
off-duty injury or illness, the City will place the officer in a position similar to the duty assignment
held prior to the effective date of the disability.
SECTION 16.9 FORFEITURE OF BENEFITS
Any officer covered by this Agreement who violates Article VI of this Agreement will
automatically forfeit any and all covered benefits that he may enjoy.
ARTICLE XVII – WAGES
SECTION 17.1 GENERAL
Effective January 1, 2024, the pay range and pay steps for the classification of Police Patrol
Officer shall be as set forth in the salary schedules attached as Appendix C. Wages shall be adjusted
for the term of this Agreement as follows:
January 1, 2025 – An additional 4% increase
January 1, 2026 – An additional 4% increase
SECTION 17.2 STEPS AND RANGES
The normal beginning rate for a new employee will be the minimum rate in the established range
for the class or position as specified in the City’s Salary Schedule. However, the City Manager
may, in special cases, authorize initial appointment above the minimum. Incremental steps within
established salary ranges are to provide a means of recognizing outstanding performance and
continued good service. Ordinarily, employees progress from Step A to Step B at the end of two
year’s service, from Step B to Step C at the end of four year’s of service, from Step C to Step D at
the end of seven year’s service, and from Step D to Step E at the end of nine year’s of service.
SECTION 17.3 LONGEVITY
Each employee covered by this Agreement, shall have the following amounts added to their base
wages:
Upon 10 years’ service – increase base pay by 4%
Upon 15 years’ service – increase base pay by 6%
Upon 20 years’ service – increase base pay by 8%
Upon 25 years’ service – increase base pay by 10%
Base pay shall be the hourly rate as referenced in the City’s Classification and Salary Schedule
for which the employee is eligible, excluding any other pay adjustment or compensation provided
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herein.
SECTION 17.4 CANINE OFFICER
An employee assigned as Canine Officer shall receive three and three-quarter (3.75) hours of
additional straight-time pay in each fourteen (14) day pay period, such additional compensation to
be used in the calculation of overtime.
Additionally, the canine officer shall be entitled to ten (10) hours of canine flex time per month in
lieu of kennel time. The canine flex time shall be preapproved by the canine officer’s supervisor.
SECTION 17.5 SEVERANCE PAY
At the time of the regular retirement from active service under the provisions of the Police Pension
Fund or upon separation from the City with a minimum of twenty (20) years of continuous service,
all officers shall be entitled to severance pay equal to two (2) weeks’ actual salary. This is a one-
time only benefit and credit will not be given for part-time or temporary service. The City will
compute severance pay on actual wages rather than base wages.
SECTION 17.6 PAYROLL DEDUCTIONS AND DIRECT DEPOSIT
If the employee so desires, the Finance Department may make certain deductions from their check.
Among these are savings and payments to the credit union, United Way contributions and
additional withholding tax. All deductions must be requested in writing, dated, and signed by the
employee.
Pursuant to the mutual agreement of the parties, the City has implemented a direct payroll
deposit program applicable to officers covered by this Agreement.
SECTION 17.7 UNIFORM CLEANING
The City shall provide each officer the equivalent of two hundred fifty dollars’ ($250.00) worth
of dry cleaning services during each fiscal year of this Agreement. Such services will be
determined by the Purchasing Division, as per past practices.
SECTION 17.8 ACTING PAY
An officer who is assigned by the Chief or their designee to perform, and does in fact perform, the
duties of a higher-ranking officer for four (4) or more hours on any duty day shall receive one (1)
hour of compensatory time off or pay, computed at straight time.
SECTION 17.9 FTO PAY
An officer who has been certified as a field training officer (FTO) and who is working as an FTO
by assignment of the Chief or their designee, shall receive one (1) hour of compensatory time
off or pay, computed at straight time, for each six (6) hours of assigned FTO duty.
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ARTICLE XVIII – GROUP BENEFITS
SECTION 18.1 GROUP MEDICAL COVERAGE
Plans which provide certain basic benefits and comprehensive major medical benefits to age sixty-
five (65) will be made available to permanent full-time officers and their eligible dependents, and
to eligible retired employees and their eligible dependents. Plans which provide benefits
supplemental to Parts A and B of Medicare are available to the aforementioned retired persons upon
the attainment of age sixty-five (65). The plans of medical coverage available to the officers
and their dependents, whether the officer is an active full-time employee or a retired employee, are
dictated by the age of the persons involved.
Continuation of medical benefits will be offered according to Federal Cobra guidelines, at group
rates, to certain eligible employees and eligible dependents whose coverage would otherwise have
terminated upon termination of employment. Former employees and eligible dependents will pay
the full group premium cost and must notify the City of their intention to continue the coverage
within sixty (60) days beginning on the date that coverage would have terminated under the
group health plan. Details of these benefits are further explained in the Employee Health Plan
Document.
Officers who have been placed on temporary or permanent disability by the Police Pension Fund
(including pregnancy or off duty injury leave in excess of one hundred eighty three (183) days)
may remain on the City’s group medical plan at the officer’s cost until age sixty-five (65) except as
specified in Section 18.4A.
SECTION 18.2 PERMANENT FULL-TIME EMPLOYEES AND DEPENDENTS
Officers under this contract will be eligible for the group coverage on the first day the officer
commences to work. If the officer does not enroll all eligible dependents upon the first instance
of eligibility for the insurance, dependents may be added at subsequent open enrollment periods.
An eligible dependent shall include the insured officer’s spouse or civil union partner; a child age
25 or younger; a child who is 26 or older, unmarried, medically certified disabled and is
dependenton the parent, as per the current plan provisions.
During the term of this Agreement, employees covered by this Agreement will contribute the
monthly amounts specified in Appendix D toward the cost of group health insurance under the City’s
plan. In the event that annual premiums for the medical insurance program (health, vision and dental)
increase more than 4.0% for any annual renewal, the amount above the 4.0% increase shall be shared
pro rata between the City and employee based on the current pro-rata share for the employer and
employee under their current healthcare plan. The pro-rata share is shown in Appendix D which
outlines the current health insurance contribution rates for the parties.
Also during the term of this Agreement, modifications to plan benefits, including but not limited to
changes in coverage, deductibles, co-pays, and out-of-pocket maximum payments, may occur as
necessary to maintain plan solvency.
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SECTION 18.3 HEALTH SAVINGS ACCOUNTS (HSA)
For employees who elect coverage under the “High Deductible Plan” the City will make a
contribution of $750 for single coverage and $1,500 for family coverage to a Health Savings
Account (HSA) for each plan year. Employees who elect coverage under a plan other than the “High
Deductible Plan” are not eligible for an HSA and no City contribution will be made.
SECTION 18.4 EMPLOYEES ON NON-DUTY RELATED INJURY DISABILITY LEAVE
Subject to the Employee Health Plan, an employee on non-duty related injury disability leave may
remain in the group medical plan, but the employee must pay the full employee premium and the full
dependents’ premium, if any.
SECTION 18.4A EMPLOYEES ON DUTY RELATED INJURY/DISABILITY
An officer who has been injured/disabled in the line of duty and who has been placed on permanent
disability leave shall remain in the group medical plan, and the City will continue to pay the
employee’s insurance premium, less employee contribution. Dependent insurance premiums shall
be paid in total by the employee (insured/disabled officer).
If the officer on such permanent duty related injury disability takes employment elsewhere and is
covered by a group medical plan, including major medical benefits, by that employer, health care
coverage by the City of Galesburg shall cease.
SECTION 18.5 RETIRED EMPLOYEES AND DEPENDENTS
Upon retirement or resignation with 20 or more years of service, an officer may retain the same
insurance plan they had as a City employee. Unless the retired officer is subject to
provision established in, or exercises their opt-out right under Article XIX of this
Agreement, the City will bear the cost of the total premium for the retiree-only medical coverage to
age sixty-five (65) for the lowest cost plan offered each year, typically the High Deductible Health Plan.
Should the retiring employee choose a plan offered other than the fully paid plan, the retiree shall pay a
premium contribution in an amount as determined and set forth by the city. Should the retiree choose to
continue dependents coverage, the retiree shall pay a premium contribution in an amount as determined
and set forth by the city for dependents coverage. If any covered person attains the age of sixty-five (65),
be it the retired employee or a dependent, then said employee or dependent is eligible for coverage
secondary to Medicare as described in the first paragraph of Section 18.1. That person who attains the age
of sixty-five (65), be it the retired employee or a dependent, immediately becomes eligible for the coverage
secondary to Medicare and all other coverage is terminated in regard to that person.
SECTION 18.6 OPT-OUT RIGHT
Any employee who is employed and covered by this Agreement as of the date of ratification by
both parties shall have the right to opt out of (waive) the City’s obligation to pay the cost of
retiree health benefits as provided in Section 18.5. In consideration of such a waiver, the employee
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shall be entitled to the retirement health benefits provided under the Retiree Health Savings Plan
(“RHSP”) set forth in Article XIX. Such waiver rights shall be exercisable during open enrollment
periods established at least annually by the City. Once an employee exercises their right to waive
the premium payment obligations of the City under Section 18.5, they shall be covered by the
provisions of Article XIX and, while retaining any statutory right that they may have to remain in
the group covered by the City health plan, shall no longer be eligible for City-paid health care
coverage as provided by Section 18.5. Such opt-out election shall be irrevocable.
SECTION 18.7 PSEO AND MANAGEMENT LIABILITY
The failure of any insurance carrier to provide any benefit for which it has contracted, shall result in
no liability to the City, or to the PSEO, nor shall such failure be considered a breach by the City or
PSEO of any obligation undertaken under this or any other Agreement.
However, nothing in this Agreement shall be construed to relieve any insurance carrier from any
liability it may have to the City, PSEO, employee, or beneficiary of any employee. The terms of
any contract or policy issued by an insurance carrier shall be controlling in all matters pertaining to
benefits thereunder.
SECTION 18.8 RIGHT OF CONSULTATION
A difference between an employee (or their beneficiary) and the insurance carrier(s) shall not be
subject to the grievance procedure provided for in any collective bargaining agreement between the
City and the PSEO. The City will, however, designate a representative who will be available for
consultation with claimant employees so that a full explanation may be given with respect to the
basis of disposition of claims and so that claimants may be assisted by the City in receiving
all the benefits to which they are entitled under the terms and conditions of any contract or policy
issued by the carrier.
SECTION 18.9 HEALTH BENEFITS ADVISORY COMMITTEE
One member of PSEO shall be allowed to sit in on all health benefits advisory committee meetings.
This will be a non-voting position, however, and said employee will be allowed to give their advice
regarding proposed changes in the coverage of City employees. Further, the City shall give
proper notice to all members of the committee at least two (2) days prior to said meeting.
SECTION 18.10 LIFE INSURANCE
During the term of this contract, the City of Galesburg shall provide each full-time officer with a
paid ten thousand dollar ($10,000.00) group term life insurance policy while on active duty with
the Galesburg Police Department.
The City of Galesburg reserves the right, at its sole discretion, to select the insurance company
through which such group term life insurance policy is to be issued, and to change the insurance
carrier. In this same regard, the City of Galesburg also reserves the right, at its sole discretion, to
provide such group term life insurance benefits through its own self-insurance program.
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When the City of Galesburg’s group term life insurance benefit is provided through an insurance
company, the benefit shall be subject to the provision of the policy between the City of
Galesburg and the insurance carrier.
The failure of any insurance carrier to provide any benefit for which it has contracted shall result in
no liability to the City of Galesburg or to the PSEO, nor shall such failure be considered a breach
by the City of Galesburg or the PSEO of any obligation undertaken pursuant to this or any other
Section in this Agreement. However, nothing contained in this Section shall be construed to relieve
any insurance carrier from any liability it may have to the City of Galesburg, the PSEO, an officer,
or the beneficiary of an officer. The City of Galesburg and the PSEO shall, as necessary, take
appropriate steps to require and obtain contract compliance from the insurance carrier.
SECTION 18.11 GROUP DENTAL PLAN
For employees covered by this Agreement, a group dental plan is available from a company selected
by the City Manager. A plan which provides certain benefits is available to permanent full-time
employees and their dependents who enroll in the group health plan. The cost for these plan
benefits is included in the group health plan costs as stated in Appendix D.
ARTICLE XIX - RETIREE HEALTH SAVINGS PLAN
SECTION 19.1 ESTABLISHMENT
The City has established a Retiree Health Savings Plan (RHSP) through the MissionSquare
Retirement The City’s participation in the RHSP shall be in accordance with the terms and
conditions of the RHSP participation agreement.
SECTION 19.2 REGULAR CONTRIBUTIONS: NEW EMPLOYEES AND OPT-OUT
EMPLOYEES
Employees who are hired after the date of ratification of this Agreement by both parties (“new
employees”) and those current employees who elect irrevocably to opt out of (waive) the City’s
obligation to pay health insurance premiums for them upon retirement, as provided in Section
18.6 (“opt-out employees”), shall be entitled to retiree health insurance by means of their
participation in the RHSP but shall not be eligible for City-paid health insurance premiums upon
retirement as provided by Section 18.5. For each such new employee and opt-out employee, the
City shall contribute on or about the first payroll date in January (“the contribution date”) during
each year of this Agreement remaining after the date of ratification of the Agreement by both
parties, or upon the successful conclusion of an employee’s probationary period, if later, $1,000 plus
.25 percent (one-quarter of one percent) of annual salary as of the contribution date to the
employee’s Retiree Health Savings Plan account maintained by MissionSquare Retirement.
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ARTICLE XX – PENSIONS
During the term of this Agreement employees shall continue to participate in the Police Pension
Fund in accordance with and subject to the provisions of the Statutes of the State of Illinois now
applicable or as they may hereafter be amended.
ARTICLE XXI – RESIDENCY
All employees are required, as a condition of their continued employment with the City, to maintain
their principal residences within the state of Illinois, and within a radius of forty-five (45)
miles, by straight-line radius and not as determined by means of a surface streets and roads
measurement, from Galesburg City Hall. This residency requirement shall be construed to
mean actual “in fact” living and residing within the area described herein. Any person appointed
to a permanent City position shall become a resident of the described area within thirty (30) days
after the expiration date of such employee’s probationary period if the employee is to be continued
in the City’s service.Response time requirements are independent of residency requirements.
ARTICLE XXII – MISCELLANEOUS PROVISIONS
SECTION 22.1 DRIVER’S LICENSE
All police officers, as a condition of appointment, shall be required to possess and maintain a
valid Illinois driver’s license. The Chief of Police may, to ensure the legal operation of
departmental equipment, require additional driver’s license classifications to be obtained and
maintained as necessary.
SECTION 22.2A SERVICE OF NOTICES
Notices hereunder shall be deemed to have been adequately given if served by registered mail or
hand-delivered with acknowledgment receipt upon the persons named below at the address
indicated unless otherwise notified in writing.
NOTICE TO THE PSEO SHALL BE ADDRESSED TO:
PSEO President
150 South Broad Street
Galesburg, Illinois 61401
NOTICE TO THE CITY SHALL BE ADDRESSED TO:
City Manager
55 West Tompkins Street
Galesburg, Illinois 61401
SECTION 22.2B EMPLOYEE NOTICE TO EMPLOYER
Employees shall notify their supervisor within seventy-two (72) hours, or the next working day,
whichever occurs sooner, of any changes in address or telephone number. The supervisor will
27
inform the City Manager’s Office in writing immediately of any such transaction in order to update
the central personnel records maintained by the City Manager’s Office.
SECTION 22.2C PSEO NOTICE TO EMPLOYER
The PSEO agrees to furnish the City with a list of names and positions held and to immediately
notify the City of any changes thereto. Such notices shall be delivered in writing to the City
Manager’s Office following any and all elections.
SECTION 22.3 DEPARTMENTAL RULES
The Chief of Police may adopt, change or modify work rules. Whenever the Chief of Police
changes work rules or issues new work rules, the PSEO will be given at least three (3) days’
prior notice, absent emergency, before the effective date.
The Chief of Police will email each officer with a copy of the approved Police Department’s Rules
and Regulations. All officers shall agree to follow and adhere to all rules, regulations and general
and special orders so long as they are in full force and effect.
Whenever there is a clear conflict between the Departmental Rules and this Agreement, this
Agreement shall take precedence.
SECTION 22.4 OUTSIDE EMPLOYMENT
Police officers may not carry on concurrently with City employment any private business,
undertaking or employment which affects the time or quality of their work or which casts discredit
upon or creates embarrassment for the City government. All outside employment shall be
approved by the Chief of Police.
SECTION 22.5 PERSONAL USE OF CITY PROPERTY
The use of City property for personal use is prohibited.
SECTION 22.6 PHYSICALS
It shall be the responsibility of each officer to maintain the standards of physical and mental
fitness required for the safe and satisfactory performance of the police mission. If the Chief of
Police, upon direct observation, investigation and/or as a result of information submitted to that
office by a command officer, supervisory officer or police officer, has reason to believe that the
physical or mental condition of any Galesburg police officer may endanger the health or safety
of that officer or any other officer or person, the Chief may direct that officer to submit to
medical examination by a physician.
The examination may consist of those tests deemed appropriate by the examining physician
including the processing of body fluids.
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SECTION 22.7 DRUG AND ALCOHOL POLICY
The drug and alcohol policy applicable to bargaining unit members shall be as set forth in
Appendix B to this Agreement.
SECTION 22.8 POLITICAL ACTIVITY
No person holding a position in the police department shall use any official authority or
influence to coerce the political action of any person or body or to influence any election.
Nothing in this section shall be construed to prohibit or prevent any person from:
a. Becoming or continuing to be a member of a political club or organization.
b. Attending political meetings.
c. Enjoying entire freedom from all interference in casting their vote.
d. Expressing privately their opinion on any political question.
SECTION 22.9 PERSONNEL RULES
The City’s Personnel Rules are not applicable to PSEO bargaining unit employees.
SECTION 22.10 TELEPHONE
All Galesburg police officers shall be required to obtain and maintain an operating cellular phone.
Officers shall ensure that the Department has a current telephone number listing and shall further
ensure that any changes in the number are reported to the Department by notifying the officer’s
immediate supervisor within three (3) actual work days.
ARTICLE XXIII – SAVINGS CLAUSE
If any provision to this Agreement or the application of such provision should be rendered or
declared invalid by any court action or by reason of any existing or subsequently-enacted
legislation by the State of Illinois or the United States of America, the remaining parts or
portions of this Agreement shall remain in full force and effect. The parties shall attempt to
renegotiate the invalidated provisions.
ARTICLE XXIV – ENTIRE AGREEMENT
This Agreement constitutes the complete and entire agreement between the parties and concludes
collective bargaining between the parties for its term. This Agreement supersedes and cancels
all prior practices and agreements, whether written or oral, unless expressly stated in the
Agreement.
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ARTICLE XXV – AMENDMENTS
This Agreement may be amended only by the mutual written agreement of the parties. Such
amendments shall be lettered, dated and signed by the parties and they shall constitute a part of
this Agreement.
ARTICLE XXVI – TERMINATION
This Agreement shall be effective as of 5/20/2024 and shall remain in full force and effect until
11:59 p.m. on the thirty-first (31st) day of December, 2026. It shall be automatically renewed
from year to year thereafter unless either party shall notify the other in writing at least ninety (90)
days prior to the anniversary date that it desires to modify this Agreement. In the event that
such notice is given, negotiations shall begin no later than sixty (60) days prior to the anniversary
date. This Agreement shall remain in full force and be effective during the period of negotiations
for a period of thirty (30) days after the anniversary date unless otherwise mutually extended.
Executed this 20th day of May, 2024,after ratification by the union membership and after receiving
approval by the City Council.
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CITY OF GALESBURG PUBLIC SAFETY EMPLOYEES’ ORGANIZATION
City Manager President
Chief Negotiator Witness
Police Chief Witness
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APPENDIX A – AUTHORIZATION FOR PSEO DUES
I hereby authorize the Finance Department to deduct from my earnings, twice
per month, one- half of the regular monthly dues, uniform in dollar amount, in
the amount certified by the Financial Officer of the PSEO; and further
authorize the remittance of such amounts to said local organization in
accordance with the currently effective agreement between the City of
Galesburg and the PSEO. This authorization is revocable by a notice in
writing by certified mail to the Finance Department with a copy to the PSEO.
I hereby waive all right and claim for said monies so deducted and
transmitted in accordance with this authorization and further and separately
relieve the City and department of the City, the PSEO and all other officers,
representatives or agents from liability therefore.
Dated: Name:
Signature:
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APPENDIX B – DRUG AND ALCOHOL POLICY
DRUG AND ALCOHOL POLICY
Section B.1. General Policy Regarding Drugs and Alcohol.
The use of illegal drugs and the abuse of alcohol by bargaining unit members present
unacceptable risks to the safety and well-being of other employees and the public, invite
accidents and injuries, and reduce productivity. In addition, such conduct violates the
reasonable expectations of the public that the employees who serve and protect them
obey the law and be fit and free from the effects of drug and alcohol abuse. In the
interest of employing persons who are fit and capable of performing their jobs, and for
the safety and well-being of employees and residents, the City has established a program
that will allow the City to take the necessary steps, including drug and/or alcohol testing,
to implement a general policy regarding drugs and alcohol.
The City of Galesburg and its Police Department have the responsibility to provide a safe
work environment. In addition, they have a paramount interest in protecting the public
by ensuring that their employees are physically and emotionally fit to perform their jobs
while on duty. For these reasons, the abuse of alcohol substances by bargaining unit
members is strictly prohibited on duty and, to the extent that such abuse constitutes conduct
unbecoming an officer or adversely affects on-duty behavior or job performance, off duty.
Violation of these policies will result in disciplinary action up to and including discharge.
Section B.2. Definitions.
A. “Drugs” shall mean any controlled substance listed in 720 ILCS 570/100 et seq.,
known as the Controlled Substances Act, for which the person tested does not
submit a valid pre-dated prescription. In addition, it includes “designer drugs”
which may not be listed in the Controlled Substances Act but which have adverse
effects on perception, judgment, memory or coordination. Among the drugs covered
by this policy are the following:
Opium Methaqualone Psilocybin-psilocin
Morphine Tranquilizers MDA
Codeine Cocaine PCP
Heroin Amphetamines Chloral Hydrate
Meperidine Phenmetrazine Methylphenidate
Marijuana LSD Hash
Barbiturates Mescaline Hash Oil
Glutethimide Steroids
B. The term “drug abuse” includes the use of any controlled substance which
has not been legally prescribed and/or dispensed.
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Section B.3. Prohibitions.
Police officers shall be prohibited from:
1. Consuming or possessing alcohol or proscribed drugs (drugs proscribed by the
Controlled Substances Act) at any time during the work day on any of the City’s
premises or job sites, including all City buildings, properties, vehicles and the
officer’s personal vehicle while engaged in City business.
2. Using, selling, purchasing or delivery of any proscribed drug during the work day
or when off duty.
3. Being under the influence of alcohol or proscribed drugs during the course of the
work day.
4. Failing to report to their supervisor any known adverse side effects of medication
or prescription drugs which they are taking.
Violation of these prohibitions may result in disciplinary action, up to and including
discharge.
Section B.4. The Administration of Tests.
The City may require an officer to submit immediately to breathalyzer, blood, and/or
urine tests if there is reasonable suspicion for such testing. If an officer is required to
undergo such testing based on reasonable suspicion, the City will provide the officer with
the basis for such reasonable suspicion in writing at or about the time the test is
administered. If the written basis is not provided prior to the actual test, a verbal
statement of the basis will be provided prior to administering the test.
The City may use breathalyzer tests as well as urine or blood tests for alcohol testing.
For drug/alcohol tests not involving a breathalyzer, the City shall use only licensed clinical
laboratories and shall have a supervisor accompany the officer being tested to the testing
facility. The testing facility shall be responsible for maintaining the proper chain of
custody. The taking of urine samples shall not be witnessed unless there is reasonable
suspicion to believe the officer is tampering with the testing procedure. If the first test
results in a positive finding, a confirmatory test (GC/MS or a scientifically accurate
equivalent) shall be conducted. An initial positive result shall not be submitted to the
City unless a confirmatory test result is also positive as to the same sample. Upon
request, the City shall provide an officer with a copy of any test results which the City
receives with respect to such officer.
A portion of the tested sample shall be retained by the laboratory so that the officer may
arrange for another confirmatory test (GC/MS or a scientifically accurate equivalent) to
be conducted by a licensed clinical laboratory of the employee s choosing and at the
employee s expense. Once the portion of the tested sample leaves the clinical laboratory
selected by the employer from the list maintained by the City, the officer shall be
34
responsible for maintaining the proper chain of custody for said portion of the tested
sample.
Within two (2) working days after the test is administered, the officer may request a
meeting with the Chief. At any such meeting, the officer may raise issues relating to the
testing, including the basis for reasonable suspicion.
The officer shall also have a one-time only option at this meeting to admit to a drug/alcohol
problem and to seek assistance from the City’s Employee Assistance Program (“EAP”). If
the employee invokes this option, the test results shall not be made available to the City.
Except where the officer invokes the time one-time only option to admit to the problem
and to seek assistance from the EAP, the results of any positive tests shall be made available
to the City. If an officer tests positive for the use of a proscribed drug, the City may take
such action as the City in its discretion deems appropriate, up to and including discharge
but also including demotion or reassignment. The first time an officer tests positive for
substance abuse involving something other than a proscribed drug, and/or if the officer
invokes the one-time only option to admit to the problem and to seek assistance
from the EAP, the officer shall be required to enter and successfully complete the EAP,
during which time the officer may be required to submit to random testing, as determined
by and for the duration specified by the EAP counselor, with the understanding that if the
employee again tests positive the City may take such action as the City in its discretion
deems appropriate, up to and including discharge. The City in any event retains the right
to take such action as the City in its discretion deems appropriate if an employee engages
in conduct prohibited by Section B.3 of this Appendix, or in conduct that is otherwise
subject to discipline and is aggravated by drug or alcohol abuse.
Section B.5. Voluntary Requests for Assistance.
Except where there is imminent danger to the life of an employee or others and except
where the officer has invoked the one-time only option to admit to the problem and to
seek the assistance provided for in Section B.4, above, the administrator of the City ’s
EAP shall maintain in strict confidentiality the fact that an employee has voluntarily sought
assistance from the City’s EAP. Seeking confidential assistance from the City’s EAP
shall not be grounds for disciplinary action; however, the seeking of such confidentiality
assistance also shall not insulate an employee from the consequences of engaging in
conduct prohibited by Section B.3.
Section B.6. Expungement.
If an officer is ordered to take a drug or alcohol test pursuant to this Policy, and the findings
on either the initial or confirmatory test are negative, the test results as well as all records
of and references to the test and/or the order to take the test shall be expunged from the
officer’s personnel records.
35
APPENDIX C – SALARY SCHEDULE
Range Step A Step B Step C Step D Step E
19 P 30.12 32.43 34.92 35.94 37.36
36
APPENDIX D – HEALTH INSURANCE CONTRIBUTION RATES
37
APPENDIX E – SIGN ON BONUS & RELOCATION ASSISTANCE
Sign-On Bonuses and Relocation Assistance for the purpose of Recruitment of Police Officers
1. General Policy
The issue of hiring and retention of police officers has undergone significant change in the past several
years. Nationwide, police agencies are seeing drastic reductions in the number of applicants for positions
in law enforcement. This is compounded by an increase in resignations and retirements. The Galesburg
Police Department is experiencing a similar trend.
In order to remain competitive with other police departments, the City of Galesburg has established a
program to entice applicants to become Police Officers with the City of Galesburg. This will include sign-on
bonuses and relocation assistance.
2. Hiring Program
Any law enforcement officer hired by the City of Galesburg on or after August 1 st, 2022, except for rehires
within one (1) year ,will receive a $2,000 sign-on bonus upon successful completion of the law enforcement
academy, or upon date of hire for lateral candidates. They will also receive successive payments of $2,000
annually over the next four years for each year that they remain employed by the Galesburg Police
Department. At a maximum, a law enforcement officer would receive $10,000 over a four-year period. An
example of how the officer might earn these payments:
DOH 9/1/22
Academy Complete 11/1/22 $2,000
9/1/23 $2,000
9/1/24 $2,000
9/1/25 $2,000
9/1/26 $2,000
The law enforcement officer must be in good standing, and not on any administrative leave related to their
performance, to receive each payment.
3. Relocation Assistance
Any law enforcement officer hired by the City of Galesburg on or after August 1 st, 2022, except for rehires
38
within one (1) year, who must relocate from outside the residency radius in accordance with Article XXI of
this agreement, will receive reimbursement of moving expenses not to exceed $1,000. Receipts and
mileage reports must be submitted to Human Resources staff within thirty (30) days of the occurrence. No
payments will be made without documentation being provided.
4. Time Period
These programs are available for any law enforcement officer hired August 1 st, 2022, through December
31st, 2025. Individuals receiving the bonuses will continue to receive them after December 31 st, 2025, up to
the cap set forth above. Any law enforcement officers hired after December 31 st, 2025, will not receive any
sign-on bonus or relocation assistance, unless City Council agrees to extend the program.
5. Repayment
Any law enforcement officer who received any of these incentives is under no obligation to repay any funds
in the occurrence of resignation or termination from the City of Galesburg.
Agreed to by:
_________________________________ ___________________________________
On behalf of the City of Galesburg On behalf of the PSEO
_________________________________ ___________________________________
Date Dates
Administration
55 West Tompkins Street
Galesburg, IL 61401
Approved by City Council-May 20, 2024
CITY OF GALESBURG
ILLINOIS, USA
Classification & Salary Schedule
2024
Page Group
2 AFSCME
3 Police
4 Fire
5 Exempt
6 Non-Represented Hourly
7 Temporary, Seasonal, Part Time, Other
Table of Contents
City of Galesburg, IL
Classification & Salary Schedule
Effective January 1, 2024 (Page 3, Page 4-Exempt Staff, Pages 5-7)
Effective January 01, 2023 (Page 2, Page 4-Represented Staff)
Approved by City Council on May 20, 2024
1/1/2023
Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K
7A 14.23 14.58 14.94 15.32 15.71 16.10 16.50 16.91 17.33 17.77 18.21
9 A 15.70 16.08 16.49 16.91 17.33 17.76 18.20 18.66 19.13 19.60 20.09
10 A 16.49 16.91 17.33 17.76 18.20 18.66 19.13 19.60 20.09 20.57 21.08
11 A 17.31 17.74 18.18 18.64 19.11 19.58 20.06 20.56 21.07 21.61 22.15
12 A 18.17 18.63 19.10 19.57 20.05 20.55 21.06 21.60 22.14 22.70 23.26
13 A 19.09 19.56 20.04 20.54 21.05 21.56 22.12 22.67 23.24 23.82 24.42
14 A 20.03 20.53 21.03 21.55 22.10 22.66 23.23 23.81 24.41 25.01 25.63
15 A 21.02 21.54 22.09 22.64 23.22 23.80 24.39 25.00 25.61 26.25 26.92
16 A 22.08 22.63 23.21 23.78 24.38 24.98 25.60 26.24 26.91 27.58 28.26
18 A 24.35 24.95 25.57 26.21 26.88 27.55 28.23 28.93 29.66 30.39 31.17
19 A 25.56 26.20 26.87 27.53 28.21 28.91 29.64 30.38 31.15 31.91 32.72
20 A 26.87 27.53 28.21 28.91 29.64 30.38 31.15 31.91 32.72 33.54 34.38
Pay Ranges and Classification Titles Pay Ranges and Classification Titles
Range Title Range Title
15 A Communications Dispatcher/Clerk II
Transit Dispatcher Engineering Technician I
9 A Secretary I Maintenance Worker
Handivan Driver Community Service Supervisor
Public Safety Clerk Heavy Equipment Operator
Transit Clerk PSB IS Tech
Account Clerk I Transit Technician
Bus Driver Water Meter Shop Foreman
Custodian II 19 A Crew Foreman
Recreation Activity Specialist Engineering Technician II
Relief Driver Mechanic
13 A Junior Accountant 20 A Transit Shop Foreman
Information Systems Technician
Utility Maintenance
Community Service Officer
Property Compliance Officer
Employees represented by the American Federation of
State County & Municipal Employees Local 1173
Custodian I
14 A
11 A
12 A
16 A
18 A
7 A
City of Galesburg 2023 Classification Salary Schedule Page 2
1/1/2024
Range Step A Step B Step C Step D Step E
19 P 30.12 32.43 34.92 35.94 37.36
Range Title
19 P (hourly base wage)Police Patrol Officer
Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K
22 EXP 68,433.42 70,136.60 71,895.58 73,682.50 75,525.26 77,423.88 79,350.38 81,332.74 83,370.96 85,437.08 87,586.96
24 EXP 75,190.23 77,060.89 78,987.42 80,969.78 82,980.06 85,074.11 87,196.08 89,373.91 91,607.55 93,897.02 96,242.37
28 EXP 91,116.11 93,394.01 95,728.86 98,122.09 100,575.13 103,089.50 105,666.76 108,308.41 111,016.11 113,791.52 116,636.30
32 EXP 110,090.97 112,827.22 115,675.10 118,550.93 121,510.52 124,553.86 127,680.97 130,863.93 134,130.63 137,483.90 140,921.02
Pay Ranges and Classification Titles
Range
22 EXP
24 EXP
28 EXP
32 EXP
Police Lieutenant
Police Deputy Chief
Police Chief
Sworn Employees in the Galesburg Police Department
Personnel Represented by the Public Safety Employees' Organization
Pay Ranges and Classification Titles
Sworn Exempt Personnel in the Galesburg Police Department
Title
Police Sergeant
City of Galesburg 2024 Classification Salary Schedule Page 3
1/1/2024
Range Step A Step B Step C Step D Step E Step F Step G
19 F (80)*26.39 27.71 29.10 30.57 32.08 33.69 35.39
19 F (106)19.43 20.40 21.42 22.49 23.62 24.77 26.04
21 F (80)*29.10 30.57 32.08 33.69 35.39 37.14 39.00
21 F (106)21.42 22.49 23.62 24.77 26.04 27.34 28.71
24 F (106)N/A N/A N/A N/A N/A N/A 33.24
*includes 2.5% staff position incentive
Pay Ranges and Classification Titles
Range Title
19 F (80)
19 F (106)
21 F (80)
21 F (106)
24 F (106)
Note: For the ranges above, Step F requires a Fire Science Certificate and Step G an Associate Degree in Fire Science
Sworn Exempt Personnel in the Galesburg Fire Department
Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K
27 EX 82,741.13 84,791.00 86,920.77 89,103.77 91,313.39 93,602.88 95,945.63 98,341.59 100,790.83 103,319.94 105,902.25
31 EX 99,912.30 102,414.77 104,970.48 107,579.44 110,294.86 113,036.93 115,858.87 118,760.66 121,742.32 124,777.23 127,891.99
Pay Ranges and Classification Titles
Range Title
27 EX
31 EX
Sworn Employees in the Galesburg Fire Department
Fire Deputy Chief
Fire Chief
Sworn Personnel Represented by I.A.F.F. Local No. 555
Firefighter (80)
Firefighter (106)
Fire Captain (80)
Fire Captain (106)
Fire Battalion Chief (106)
City of Galesburg 2024 Classification Salary Schedule Page 4
1/1/2024
Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K
15 EX 47,041.03 48,212.42 49,437.01 50,661.62 51,939.48 53,217.33 54,548.45 55,906.16 57,317.12 58,754.71 60,218.92
17 EX 51,620.02 52,924.50 54,228.98 55,586.70 56,971.04 58,408.63 59,872.84 61,363.67 62,907.74 64,478.45 66,075.77
18 EX 54,095.86 55,453.59 56,837.93 58,248.89 59,713.09 61,203.93 62,721.40 64,292.08 65,889.41 67,539.96 69,243.79
19 EX 56,731.44 58,169.05 59,606.60 61,097.45 62,641.53 64,185.61 65,809.55 67,433.49 69,137.29 70,867.71 72,624.78
20 EX 59,393.65 60,884.47 62,401.92 63,972.62 65,569.94 67,193.88 68,871.08 70,601.49 72,358.56 74,168.84 76,032.38
21 EX 62,322.07 63,866.13 65,463.44 67,114.03 68,791.18 70,495.02 72,278.68 74,062.35 75,925.91 77,816.04 79,759.45
22 EX 65,250.47 66,874.43 68,551.60 70,255.41 72,012.46 73,822.77 75,659.66 77,549.83 79,493.24 81,463.26 83,513.14
23 EX 68,391.89 70,095.69 71,852.72 73,636.40 75,473.31 77,363.49 79,306.88 81,276.92 83,326.80 85,403.30 87,533.08
24 EX 71,693.01 73,476.67 75,313.59 77,203.74 79,120.53 81,117.17 83,140.44 85,216.98 87,346.73 89,529.72 91,765.98
25 EX 75,277.66 77,150.50 79,079.27 81,063.93 83,076.55 85,173.03 87,297.46 89,477.82 91,714.06 94,006.20 96,354.28
26 EX 78,801.08 80,771.10 82,794.37 84,844.25 86,974.00 89,157.01 91,366.63 93,656.13 95,998.87 98,394.86 100,870.70
27 EX 82,741.13 84,791.00 86,920.77 89,103.77 91,313.39 93,602.88 95,945.63 98,341.59 100,790.83 103,319.94 105,902.25
28 EX 86,878.15 89,050.10 91,276.36 93,558.26 95,897.22 98,294.64 100,752.02 103,270.80 105,852.57 108,498.88 111,211.36
29 EX 90,866.14 93,139.66 95,450.47 97,835.78 100,295.64 102,792.80 105,364.48 107,973.43 110,694.20 113,452.23 116,284.81
31 EX 99,912.30 102,414.77 104,970.48 107,579.44 110,294.86 113,036.93 115,858.87 118,760.66 121,742.32 124,777.23 127,891.99
32 EX 104,970.46 107,579.44 110,294.86 113,036.93 115,858.87 118,760.66 121,742.32 124,777.23 127,891.99 131,089.31 134,366.55
33 EX 110,218.98 112,958.42 115,809.62 118,688.78 121,651.82 124,698.70 127,829.45 131,016.09 134,286.60 137,643.77 141,084.87
34 EX 115,418.27 118,297.44 121,260.47 124,257.00 127,466.04 130,568.85 133,839.37 137,193.72 140,631.94 144,126.09 147,732.04
35 EX 121,189.19 124,212.32 127,323.50 130,469.84 133,839.35 137,097.29 140,531.34 144,053.41 147,663.54 151,332.40 155,118.64
Pay Ranges and Classification Titles Pay Ranges and Classification Titles
Range Title Range Title
15 EX Administrative Services Manager
17 EX Executive Assistant Benefits & Risk Manager
18 EX Staff Accountant Code Compliance Supervisor
General Inspector Grants & Programming Coordinator
Golf Professional Human Resource Manager
Purchasing Agent Park Superintendent
Recreation Supervisor Assistant Finance Director
Associate Planner IT Manager
9-1-1 Coordinator Project Manager II
Garage Superintendent Senior Systems Administrator
Junior Systems Adminstrator Transit Manager
PSB Junior Systems Administrator 27 EX Water Superintendent
Transit Operations Supervisor 29 EX Director of Parks and Recreation
GIS Analyst City Engineer
Project Manager I Director of Community Development
Director of Finance & Information Systems
32 EX City Attorney
35 EX Director of Public Works
Exempt Salaried Personnel (EX)
Deputy City Clerk
23 EX
22 EX
20 EX
24 EX
26 EX
31 EX
City of Galesburg 2024 Classification Salary Schedule Page 5
1/1/2024
Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K
15 NRH 22.61 23.19 23.75 24.36 24.96 25.58 26.24 26.89 27.57 28.25 28.95
19 NRH 27.28 27.96 28.66 29.38 30.11 30.87 31.63 32.43 33.24 34.06 34.92
20 NRH 28.56 29.28 30.00 30.74 31.51 32.31 33.11 33.95 34.81 35.68 36.57
21 NRH 29.96 30.70 31.48 32.27 33.07 33.91 34.77 35.64 36.48 37.40 38.36
Pay Ranges and Classification Titles
Range
Secretary II
Transit Assistant
Greenkeeper
Water Lab Supervisor
Arborist
Water Distribution Supervisor
Water Operations Supervisor
Water Production Supervisor
Maintenance Supervisor
Traffic Supervisor21 NRH
Non-Represented Hourly (NRH) Overtime Eligible
Title
15 NRH
19 NRH
20 NRH
City of Galesburg 2024 Classification Salary Schedule Page 6
1/1/2024 Temporary, Seasonal and Part-Time Hourly Employees Other Positions
Range Step A Step B Step C Step D Step E Step F Title Annual Salary
1 TT 12.00 n/a n/a n/a n/a n/a Board of Fire & Police Chairman $660.00
1 T 14.00 n/a n/a n/a n/a n/a Board of Fire & Police Commissioners $300.00
3 T 14.00 14.50 15.00 15.50 n/a n/a
4 T 15.00 15.50 16.00 16.50 17.00 n/a Weekly Stipend
5 T 16.00 16.50 17.00 17.50 18.00 18.50 $100.00
6 T 17.50 18.00 18.50 19.00 19.50 20.00
7 T 18.50 19.00 19.50 20.00 20.50 21.00
Range Title Range
Building Attendant Administrative Assistant
Clerk Building Services Worker
Data Entry Clerk Campground Attendant
Maintenance Worker Community Serv Officer
School Crossing Guard Equipment Operator
Concessions ETSB Assistant
Maintenance Worker Food Manager
Recreation Attendant Head Lifeguard/WSI
Scorekeepers Project Specialist
Summer Camp Counselor Public Safety Data Entry Clerk
Tennis Instructor Recreation Specialist
Water Plant Maintenance Special Projects Coordinator
Account Clerk Specialist Instructor
Building Attendant Transit Building Services Worker
Clerk Transit Dispatcher
Crew Supervisor Water Collection Clerk
Custodian Water Safety Instructor
Data Entry Clerk Handivan Driver
Engineering Aide Recreation Coordinator
Equipment Operator 7 T Bus Driver
Golf Starter/Marshall
Head Crossing Guard
Lifeguard/Swim Instructor
School Crossing Guard
Wading Pool Maintenance
6 T
5 T
College Intern
Pay Ranges and Classification Titles
Title
1 TT
Teen
Range
3 T
4T
City of Galesburg 2024 Classification Salary Schedule Page 7
TOWN OF THE CITY OF GALESBURG
Date: May 20, 2024 Agenda Number: 24-9009
TOWN FUND $1,323.99
GENERAL ASSISTANCE FUND $7,702.23
IMRF FUND
SOCIAL SECURITY/MEDICARE FUND
LIABILITY FUND $4,349.64
AUDIT FUND
TOTAL $13,375.86