HomeMy WebLinkAbout06172024 City Council Packet55 W. TOMPKINS STREET
GALESBURG, IL 61401
WWW.CI.GALESBURG.IL.US
City Council Agenda
June 17, 2024
City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
June 17, 2024
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Approve Minutes from June 3, 2024
Presentation Galesburg Township – recognition of Dave Natof
Public Comment
Consent Agenda #2024-11
24-2013 Resolution Bank Signature Authorization
24-2014 Resolution Pride Month
24-3023 Bid Pavement Management Services
24-8010 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
24-1009 Ordinance Zoning amendment, NE corner Saluda Rd & Huston St, (R2) Two Family
to (R1A) Single Family (Final Reading)
24-1010 Ordinance Zoning amendment 755 N Henderson St, (B1) Neighborhood
Commercial to (B2) General Business (Final Reading)
24-1011 Ordinance Zoning amendment, nine parcels north of 2135 Grand Ave, (R1A)
Single Family to (B2) General Business (Final Reading)
24-1013 Ordinance Addition of a Class C Liquor License (First Reading)
24-1014 Ordinance Vacating a section of Victoria Avenue between N. Cedar Street and N.
West Street (First Reading)
24-2015 Resolution Support and providing a local match for a Rebuild Downtowns and
Main Streets grant for Simmons Street
Bids, Petitions and Communications
24-3024 Bid Masonry work at Galesburg Water Plant
24-3025 Bid Bateman Park Pickleball Court Resurfacing
24-3026 Bid Sale of City Owned Property
24-3027 Bid Intermittent Resurfacing
City Manager’s Report
Miscellaneous Business (Agreements, Approvals, Etc.)
24-4041 Approve Illinois Department of Transportation letter of commitment for
replacing the structure carrying Lincoln Park Drive over the US 34
bypass
24-4042 Approve Architectural and Engineering Services for the Cooke Park
Development Project
Town Business
24-9012 Bills
Closing Comments
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 4
CITY COUNCIL MEETING
City Manager’s Report
June 17, 2024
CONSENT AGENDA #2024-11
Item 24-2013 Bank Signature Authorization
Staff recommend approval of a bank signature authorization resolution. With the appointment
of Jennifer O’Hern as the Director of Finance, new signatures are required designating those
authorized to sign checks and transfer funds from the City’s various financial institutions where
accounts are held.
Item 22-2014 Pride Month
Staff recommend approval of a resolution declaring the month of June as LGBTQIA+ Pride Month.
Item 24-3023 Pavement Management Services
Staff recommend approval of a proposal submitted by Decision Optimization Technology in the
amount of $100,000.00 to provide Pavement Management Services. The city currently utilizes
summer interns to collect pavement data and rate City streets. The pavement management
company will collect data using high-resolution imagery and analyze that data using pavement
assessment technology. All the data collected will be integrated with the City’s GIS and put into
asset management software. The asset management software will assist City staff in the decision-
making process when selecting maintenance treatments and locations for roadway improvement
projects. A request for proposals was sent to firms that provide this service, and Decision
Optimization Technology was the sole responder. The total cost of the agreement is $100,000.00,
of which 100% will be reimbursed by a Statewide Planning and Research Grant through the Illinois
Department of Transportation (IDOT). It is anticipated that the city will receive all deliverables
outlined in the agreement by the end of September 2024.
Item 24-8010 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved
individually by the City Council.
ORDINANCES AND RESOLUTIONS
Item 24-1009 Zoning Amendment, NE Corner Saluda Road & Huston Street (Final Reading)
The Planning and Zoning (P&Z) Commission recommends approval of a zoning amendment for a
parcel located at the northeast corner of Saluda Road and Huston Street from R2, Two Family to
R1A, Single Family. The current owner purchased the property in April 2022. They are proposing to
grow produce on the property and the proposed R1A zoning district would allow Agriculture. The
2019 Comprehensive Plan indicates this area to be Single Family (R1A).
___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 4
Item 24-1010 Zoning Amendment, 755 N. Henderson Street (Final Reading)
The Planning and Zoning (P&Z) Commission recommends approval of a zoning amendment for
755 N. Henderson Street from B1, Neighborhood Business to B2, General Business. Staff concur
with this recommendation. The applicant is proposing to purchase the property and would like
to open a tobacco shop. In the B2 zoning district, a Cigar, Cigarette, Tobacco Store is a Permissive
Use. The closest B2 zoning district is approximately 640 feet to the north and is currently being
developed into a donut/ice cream store. The 2019 Comprehensive Plan indicates this area to be
Regional Commercial (B2).
Item 24-1011 Zoning Amendment, Nine Parcels North of 2135 Grand Avenue (Final Reading)
The Planning and Zoning (P&Z) Commission recommends approval of a zoning amendment for
nine parcels located north of 2135 Grand Avenue from (R1A) Single Family to (B2) General
Business. The applicant is proposing to purchase the nine properties, demolish an existing
residence and utilize the properties for potential future expansion of Daves Autobody, which is a
Permissive Use in the B2 zoning district. The 2019 Comprehensive Plan indicates this area to be
Single Family. In 2019 a zoning amendment was approved from R1A to B2 for the northern
portion of 2135 Grand Ave for a previous expansion of Daves Autobody.
Item 24-1013 Addition of Class C Liquor License (First Reading)
Staff recommend approval of an amendment to Section 113.043(C) regarding Class C-1 liquor
licenses. Save More (formerly Save-a-Lot) is requesting a Class C-1 liquor license for the soon to
open grocery store. This license allows for the sale of all types of alcoholic liquor for consumption
off the premises only (packaged liquor). No gaming will be permitted at this location. This
ordinance will increase the number of Class C-1 liquor licenses issued to 31 in the City of
Galesburg.
Item 24-1014 Vacating a Section of Victoria Avenue (First Reading)
Staff recommend approval of an ordinance vacating Victoria Avenue between N. Cedar Street
and N. West Street. This section of Victoria Avenue is 40 feet in width and is unimproved. The
unimproved right-of-way is currently private driveways and grass area, which the adjoining
property owners have maintained over the years. The City does not intend to install a street on
this right-of-way and does not have a use for the property. Galesburg Sanitary District maintains
a storm sewer line on the right-of-way. They were notified of the vacation request and approved
as long as they are able to continue maintenance of their storm sewer in the future. The
ordinance reserves the right for Galesburg Sanitary District to maintain their sewer. Half of the
existing alley, or 20 feet, will be vacated to each adjoining property owner.
Item 24-2015 Rebuild Downtowns & Main Streets Grant for Simmons Street
Staff recommend approval of a resolution of support and authorizing city matching funds for a
State of Illinois Rebuild Downtowns and Main Streets Capital Grant for proposed improvements
on Simmons Street, between Cherry Street and Prairie Street and Kellogg Street and Seminary
Street. The City was previously awarded a grant for improvements on Simmons Street and the
adjacent Parking Lot H, and that project is currently out for bid and scheduled for construction
later this summer. Additional improvement to the Simmons Street corridor has been identified
as a good candidate for this second round of funding. The scope of proposed improvements in
the application will follow the Design Development of Downtown Public Spaces adopted by the
___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 4
City in 2016 and include street resurfacing, new sidewalk and curb, lighting improvements,
landscaping, and streetscape elements. The grant requires a local match of 25% of total project
costs. The estimated total project cost, including engineering and construction, is $1,950,000.00,
with the grant funded portion being $1,462,500.00 (75%) and the City’s share being $487,500.00
(25%), if awarded. As part of the grant application a resolution of support and local share
commitment are required. It is anticipated that award announcements will be made in the fall of
2024.
BIDS, PETITIONS AND COMMUNICATIONS
Item 24-3024 Masonry Work at Galesburg Water Plant
Staff recommend approval of the bid from Bi-State Masonry Inc. in the amount of $57,622.00 for
masonry repairs at the Galesburg Water Treatment Plant. The water plant, located at 920 West
Main Street, was built in 1927. It has been many years since the building was tuckpointed, and
the brick work is now deteriorating and requires various masonry repairs to maintain structural
adequacy. The replacement of the exterior sidewalk is also recommended to ensure exterior
storm water does not continue to reach the basement walls during storm events. Two bids were
received as a result of this request. Bi-State Masonry Inc. submitted the low and best bid meeting
the specifications, with a total bid of $57,662.00, which includes $39,762.00 for masonry repairs
and $17,860.00 for the replacement of the east sidewalk. There are sufficient funds budgeted in
the Water Fund (61).
Item 24-3025 Bateman Park Pickleball Court Resurfacing
Staff recommend approval of the bid from Provantage Systems Inc. in the amount of $93,857.00
for resurfacing six outdoor pickleball courts at Bateman Park. The current court surface is a
concrete base covered in asphalt and the concrete has started to crack. A modular athletic
surfacing system will be installed over the existing surface. Two bids were received with
Provantage Systems Inc. submitting the low and best bid. There are sufficient funds budgeted in
the Community Improvement/Infrastructure Fund (12) for this project.
Item 24-3026 Sale of City Owned Property
On May 20, 2024, the bids for the sale of City-owned properties were opened. Ten vacant parcels
were offered for sale. Bids were received on eight of the tracts that were offered for sale. There
was a total of four parcels with single bids and four parcels with multiple bids. It is recommended
that to accept the bids for six of the parcels and decline the bids for two parcels, which did not
include sufficient documentation on the proposed project. Based upon the recommended
actions, the City would collect $7,751.00 for the sale of six tracts and would eliminate all yearly
maintenance costs associated with these tracts. All funds received from the sale will go into fund
23 Property Redevelopment.
Item 24-3027 Intermittent Resurfacing
Staff recommend approval of the bid in the amount of $2,189,342.20 submitted by Brandt
Construction Co. for the 2024 intermittent resurfacing project. This contract will require the
contractor to mill and resurface areas of deteriorated asphalt surface, replace bad sections of
curb, and replace sidewalk and sidewalk curb ramps where necessary. Two bids were received
for this project, with Brandt Construction submitting the low and best bid. It is anticipated that
the project will begin in July. Chambers Street, from Fifth Street to South Street, was not included
___________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 4
in this bid, as additional engineering work is still being completed due to the size and scope of
that project. It is planned to bid the Chambers Street project out separately later this year with
construction likely taking place in the spring of 2025.
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 24-4041 Letter of Commitment for Lincoln Park Drive Structure Over the US 34 Bypass
Staff recommend approval of a Letter of Commitment with the Illinois Department of
Transportation (IDOT) for replacing the structure carrying Lincoln Park Drive over US 34. The new
bridge will have five-foot-wide sidewalks on both sides, which match the sidewalks on the
existing bridge. The proposed traffic lanes on the bridge will be wider shared lanes for on-street
bike accommodation. The new bridge will include barrier fencing on both sides. IDOT is proposing
to pay for all costs associated with the engineering and construction of the bridge, sidewalks and
fencing. The City will continue its responsibility for non-structural maintenance of the sidewalk,
similar to the agreement currently in place for the existing bridge. The project is tentatively
scheduled for a 2026 letting.
Item 24-4042 Cooke School Park Development Project
Staff recommend approval a proposal submitted by Farnsworth Group in the amount of
$81,000.00 to complete the engineering/architectural work on the Cooke Park development
project. The City has been awarded an Open Space and Land Acquisition Development (OSLAD)
grant to develop a park at 652 W. 2nd Street. The scope of the work to develop the park includes
constructing a shelter, playground, restroom, parking area, trailhead, and walking path.
Farnsworth Group will work with City staff to gather public input on the project elements,
develop a design for the improvements based on the scope of work in the grant and the public’s
input, and put together construction documents for bidding the project. Sufficient funds are
budgeted for this work, and $40,500.00 will be paid from the Utility Tax Fund and the remaining
$40,500.00 will be reimbursed by the State from the grant funds awarded. The city also
anticipates award of a $250,000.00 grant for the Cooke School Park project, which will allow for
additional amenities. That design work will be added to the scope of work, once plans have been
finalized. It is anticipated that the project will be bid out in early 2025 and construction would
begin in the spring of 2025.
TOWN BUSINESS
Item 24-9012 Town Bills
Respectfully submitted,
Eric Hanson
City Manager
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
June 3, 2024
6:00 p.m.
Called to order by Mayor Peter Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis,
Evan Miller, Dwight White, Heather Acerra, Sarah Davis, and Steve Cheesman, 8. Also Present:
City Manager Eric Hanson, City Attorney Jason Jording, and City Clerk Kelli Bennewitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
A moment of silence was observed in lieu of an invocation.
Council Member Miller moved, seconded by Council Member Dennis, to approve the minutes of
the City Council’s regular meeting from May 20, 2024.
Roll Call #2:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
PUBLIC COMMENT
Anthony Hutchings, Florence Avenue, addressed the Council and stated that his taxes increased
by 47.7% and that he has done nothing to his home. He feels that Galesburg is trying to drive
people out of Galesburg and that there are other ways the City could be making money such as
the marijuana tax and gaming tax. He wondered if he had any recourse or if he is just supposed
to pay the bill even though he is struggling and has a wife and kid.
Mayor Schwartzman thanked him for his comment and noted that this will be addressed later in
the meeting.
Dave Selkirk, Golf Commission, addressed the Council with an update on Bunker Links. He
noted that this Thursday is the course’s Centennial outing, with over 144 players, and invited
everyone to come out and enjoy the event, which will also feature music at the end of the
tournament. On a side note, he stated that if anyone watched America's Got Talent last night,
there was a young lady on the show, and she happens to be married to Richie Hankes
Galesburg, the daughter-in-law of Jim and Kay Hankes.
June 3, 2024 Page 1 of 9
Tom Simkins addressed the Council as a member of Trinity Lutheran Church. He wanted to
encourage the Council to support agenda item 24-2012, which is the purchase from the Knox
County Trustee. One of the properties is at Kellogg and Ferris, which has been a long time
coming. He also wanted to thank Steve Gugliotta for all his continued work on this project and
that he thinks with this property, a project that has been discussed could really beautify
downtown Galesburg.
CONSENT AGENDA #2024-10
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
24-3020
Approve the bid from Tiles in Style LLC in the amount of $23,045.46 for the sealing of Parking
Lot A.
24-5005
Receive the March 31, 2024, Investment Schedule.
24-8009
Approve bills in the amount of $1,740,306.50 and advance checks in the amount of
$560,323.46.
Council Member Davis moved, seconded by Council Member Acerra, to approve Consent
Agenda 2024-10.
Roll Call #3:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
24-1008
Council Member Davis moved, seconded by Council Member Miller to approve Ordinance
37-3730 on final reading amending Appendix X of Chapter 77 of the Galesburg Municipal Code
by allowing parking on East Ferris Street east of Kellogg Street on Sundays only.
Roll Call #4:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
24-1009
June 3, 2024 Page 2 of 9
Ordinance on first reading amending the zoning for the property at the northeast corner of
Saluda Road and Huston Street from R2, Tow Family, to R1A, Single Family.
24-1010
Ordinance on first reading amending the zoning for the property at 755 North Henderson Street
from B1, Neighborhood Business, to B2, General Business.
24-1011
Ordinance on first reading amending the zoning for the properties generally located south of
First Street and between Pennsylvania Avenue and Michigan Avenue from R1A, Single Family, to
B2, General Business.
24-1012
Special Ordinance on first reading vacating the alley located between Lincoln Street and Nelson
Avenue.
Council Member Dennis moved, seconded by Council Member Hix, to suspend the rules and
move agenda item 24-1012 to final reading.
Roll Call #5:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
Council Member Dennis moved, seconded by Council Member White, to approve Special
Ordinance 24-623 on final reading vacating the alley located between Lincoln Street and Nelson
Avenue.
Roll Call #6:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
24-2012
Council Member Davis moved, seconded by Council Member White, to approve Resolution
24-11 authorizing the purchase of 57 North Kellogg Street and 332 East Ferris Street.
Roll Call #7:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
BIDS, PETITIONS, AND COMMUNICATIONS
24-3021
June 3, 2024 Page 3 of 9
Council Member Miller moved, seconded by Council Member Davis, to approve the bid from
Monroe Truck Equipment in the amount of $316,845 for the purchase of three dump
bodies/snowplows/tailgate salt spreaders, two mid-mount side wing plows and a stainless-steel
V-box salt spreader with hydraulic controls for the Public Works Department.
Roll Call #8:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
24-3022
Council Member Miller moved, seconded by Council Member Dennis, to approve the bid from
Mechanical Services of Galesburg, Inc. in the amount of $26,725 for the replacement of the
generator at the Brooks Street Fire Station.
Roll Call #9:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
CITY MANAGER’S REPORT
City Manager Hanson explained that he wanted to be very clear that his comments about the
recent property tax bills are reflective of questions that he and others at the City are getting,
and not a critique of the job of the Township Assessor's office. He noted that it is a very
challenging task, and one that candidly is not usually very well understood. Relative to the tax
rate, the City's tax rate this year is the lowest it's been in more than a decade, and declined
roughly 8%. The City's overall tax rate has declined every year since 2017. Though the decrease
in the rate was 8%, the levy went up slightly, approximately 3.9%, and was more than covered
by the growth of the EAV.
The City Manager reported that the total levy for the City represents only 25% of the property
tax bill, which also includes the Library. The levy request that Council approved last November
was a little over $10 million, of which 50% went to public safety pensions, and $2.6 million or
26%, went to the general operations of the City. The Library, of which we are responsible for
including in our levy request but not do not manage, was another $1.8 million or 18%. He also
noted that additional funding went to IMRF and Social Security. City Manager Hanson
emphasized that this has occurred in each community he has been a part of and it’s always a
challenging endeavor.
Council Member Miller asked if the City Manager was aware of the property tax breakdown.
City Manager Hanson stated that property tax information can be found online and in Knox
County, District 205 receives about 50%, with the City at 25%, County at 20%, and then it begins
to drop off substantially. He did note that in Illinois, school districts are typically high because
one of their sole sources of revenue is property tax compared to other taxing bodies that have
June 3, 2024 Page 4 of 9
other sources of revenue. He added that the school district in the community where he came
from was over 60% of the property tax bill.
Council Member White asked if a person is going to struggle to pay their taxes, is there any
assistance they can get. The City Manager stated that while he can’t speak to all the agencies
that may be out there, obviously there is a process with which to challenge your assessment
and try to lower it. He would recommend they contact the Assessor’s office for more
information.
Council Member Hix stated to that point, there is a timeline for the appeal process for an
assessment review, and that time has passed. He has been contacted by several people about
their property taxes as well, and noted that next year property owners can fight their
assessments during the appeal process. Mayor Schwartzman stated that several months ago
when the assessments came out, some were so egregious that he did refer those citizens to
Representative Swanson for assistance.
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
24-4038
Council Member Miller moved, seconded by Council Member White, to approve a minor plat of
the People’s Lumber and Coal Company Subdivision.
Roll Call #10:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
24-4039
Council Member Miller moved, seconded by Council Member Cheesman, to approve an
agreement between the City of Galesburg and the American Federation of State, County and
Municipal Employees (AFSCME) and the 2024 Classification and Salary Schedule for personnel
represented by AFSCME.
Roll Call #11:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
24-4040
Council Member Miller moved, seconded by Council Member Davis, to approve the purchase of
the Electronic Citation and Electronic Crash software and hardware for use with the current
records management system with ProPhoenix in the amount of $102,644.29. This cost is shared
with Knox County.
Roll Call #12:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
June 3, 2024 Page 5 of 9
Nays: None
Absent: None
Chairman declared the motion carried.
Council Member Miller moved, seconded by Council Member White, to sit as the Town Board.
The motion carried.
TOWN BUSINESS
24-9010
Trustee Acerra moved, seconded by Trustee Miller, to approve Town bills and warrants to be
drawn in payment of same.
Fund Title Amount
Town Fund $4,148.62
General Assistance Fund $7,711.15
IMRF Fund
Social Security/Medicare Fund
Liability Fund $4,718.24
Audit Fund
Total $16,578.01
Roll Call #13:
Ayes: Trustees Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
24-9011
Council member Davis moved, seconded by Council Member Acerra, to approve the Decennial
Committee Report.
Roll Call #14:
Ayes: Trustees Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
Trustee Davis thanked everyone for their hard work on something that the state mandated to all
Townships and appreciates the staff who put together the report.
Trustee Miller moved, seconded by Trustee Acerra, to resume as the City Council. The motion
carried.
CLOSING COMMENTS
June 3, 2024 Page 6 of 9
Council Member Dennis noted the building at Prairie and Main Streets is down and the site is
beginning to look good.
Council Member Miller stated that he drove around Ward Three this weekend and was
impressed with the upkeep of many of the homes and yards. He stopped and talked to some of
his constituents to see what they think needs to be fixed or taken care of in the City and
appreciated the input. He wanted to let everyone know that he heard them and will be working
with the City leaders to improve things. He is also glad to see the building downtown gone and
hopes someone builds something new to help our downtown prosper.
Council Member White thanked everyone who has been involved in getting individuals with
PTSD help, especially in light of the fact that this is national PTSD month. He noted that
veterans suffer, especially those who have been at war, and he found out that women suffer a
lot, as well as African Americans. He asked everyone to be aware that there are people who are
struggling and encouraged everyone to look up the seven signs of PTSD.
Council Member Acerra stated that it has been good to get out and see so many homes and has
been impressed with people doing a great job with their yards. She also indicated that she is
aware of the property tax increases, and while the assessments did come out a while ago, it
didn't specify what the dollar amount would actually be in terms of an increase. This has been
quite shocking to a lot of people, herself included, and it's going to be rough when people have
a fixed income or not. There are many of our neighbors who have houses that need a lot of
work, or maybe they're disabled, and that's where she thinks we all have to help each other out
and be good neighbors. If you see somebody's home where maybe they haven't mowed their
yard or perhaps they're ill, we all have to be supportive of one another.
Council Member Acerra stated that on a positive note, she wanted to say how excited she is
that the disc golf course is weeks away from being, especially since she was a big proponent of
that. She hopes that we’ll get some more people coming to town playing disc golf and feels that
it’s a great thing to get out and be healthy.
Council Member Davis again thanked the entire group who participated in putting together the
Decennial Committee Report. She noted her appreciation of Council Member White bringing up
that this is PTSD Awareness Month, which is hugely important and has such a large impact on
many lives. She also stated that June is more commonly known as Pride Month. The
thoughtfulness of talking about PTSD during this time is deeply impactful because it is also
really common in the queer community and a lot of people have experienced incredible levels
of horrible treatment. This treatment includes physical violence, all types of abuse, whether
physical, emotional, psychological, discrimination in the home, in the workplace, or in schools.
She stated that she hears stories about young people who have been kicked out of their homes
due to being gay or transgender and really appreciated hearing about PTSD because it is an
important conversation to have during this month, too.
Council Member Davis recognized Pride Month by announcing that it was kicked off with a great
celebration at Lake Storey park on Sunday. She thanked all the individuals and organizations
June 3, 2024 Page 7 of 9
who participated and that it was beautiful to see a community come together and to celebrate
who they are, regardless of what sorts of trauma they have experienced, but come together,
and acknowledge everything that they have overcome and will continue to overcome.
Council Member Cheesman wanted to mention the opposite end of the spectrum that is usually
discussed, our seniors. He added that his family was fortunate enough to celebrate his dad's
95th birthday recently and knows that our community has a large contingency of senior citizens
and they add a great deal to our city. He feels that their wisdom and experience are priceless
and that we should tap into it as often as possible. He added that they bring a tremendous
amount to our city, and he’s grateful for them and what they offer to us.
Council Member Hix stated that the Township Assessor is in the room tonight and that Mr.
Hutchings could possibly talk to her after the meeting. In general, he thinks that taxes are high
in Illinois and that's one of the challenges our entire state has, especially with economic
development, as well as housing. He stated that as a realtor, he has had clients who were
coming in from other states, excited about looking at a house and canceled appointments
because they looked at the tax bill. He feels it can be especially difficult for people who get to
retirement age even though there is a senior freeze on property taxes. He added that this is why
he voted against the sales tax increase that the Council had in front of them several months ago.
Mayor Schwartzman wished a belated happy birthday to Council Member Cheesman’s father, as
well as Council Member White who recently had a birthday. He thanked the AMVETS, as well as
the VFW veterans and American Legion veterans for the honor of letting him march with them
in the Memorial Day parade last Monday. He added that the weather cooperated and it ended
up being a beautiful day for the parade. He thanked Chief Idle and his staff for being there to
celebrate it as well, along with the Firefighters that were in attendance.
The Mayor reiterated that it is PTSD month and a lot of people don't know that it exists, but
when he talks to the residents, this is something that comes up often, especially with people
concerned about the fireworks, particularly this month, as we approach July 4th. He asked that
everyone keep that in mind when they are setting off fireworks at your home, which is illegal
regardless. Please be respectful of your neighbors who may have PTSD and know that it is a
really serious issue.
He thanked Council Member Davis for bringing up the fact that this month is also Pride Month,
which he thinks is very significant. In the past, the City has presented proclamations, which he
is proud of since Pride Month has been recognized nationally since 1970. He further explained
that the first example of a Gay Pride Week was in June 1970, and 50 years past that particular
momentous day, the federal government designated it as Gay and Lesbian Pride Month in 1999,
and in 2009 it was LGBT Pride Month. The Mayor indicated that we are celebrating in Galesburg
and he is glad there was an event this past weekend to celebrate and asked that everyone keep
those individuals in mind whether you're a member of that community or an ally of that
community.
June 3, 2024 Page 8 of 9
There being no further business, Council Member Dennis moved, seconded by Council Member
Acerra, to adjourn the regular meeting at 6:53 p.m.
Roll Call #15:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
Peter D. Mayor Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
June 3, 2024 Page 9 of 9
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: BJC Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
JUNE 17, 2024
AGENDA ITEM: Bank Signature Authorization Resolution
SUMMARY RECOMMENDATION: The City Manager, Director of Finance and the City Clerk
recommend the City Council approve the bank signature authorization resolution.
BACKGROUND: With the appointment of Jennifer O’Hern as the Director of Finance, new
signatures are required designating those authorized to sign checks and transfer funds from the
City’s various financial institutions where accounts are held. Approval is requested from the City
Council to authorize the Mayor, City Clerk, and City Treasurer as the signatures on the checking
account and for the facsimile signatures. The checks issued by the City of Galesburg for payroll
and vendor payments will be by facsimile signatures. Authorization is requested from the City
Council to include the Mayor, City Manager, City Clerk, Director of Finance and Assistant Finance
Director as the designees to carry out the necessary banking functions.
BUDGET IMPACT: None.
SUPPORTING DOCUMENTATION:
1.Resolution
24-2013
RESOLUTION NO. __________________
WHEREAS, The City of Galesburg requires all checks to be executed by three signatures, and
WHEREAS, The City of Galesburg currently uses a facsimile stamp with three signatures that is
honored by our designated financial institution, and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX
COUNTY, ILLINOIS:
Section 1. The City Council authorizes the City’s designated financial institutions to honor any
City check showing the actual signature or facsimile stamp with the following names:
a. Peter Schwartzman, Mayor
b. Kelli R. Bennewitz, City Clerk
c. Jennifer O’Hern, City Treasurer
Section 2. The City Council further authorizes the City’s designated financial institutions to
honor the signature and transfer of funds to other financial institution(s) for other activities
such as investment with two of the following names and to honor the signature and transfer of
funds to the City’s designated financial institution with one of the following names:
a. Peter Schwartzman, Mayor
b. Kelli R. Bennewitz, City Clerk
c. Jennifer O’Hern, Director of Finance
d. Bobbi J. Chockley, Assistant Finance Director
e. Eric Hanson, City Manager
Approved this ________day of June 2024 by a roll call vote as follows:
Roll Call# ________
Ayes:_________________________________________________________________________
Nays:_________________________________________________________________________
Absent:________________________________________________________________________
Abstain:_______________________________________________________________________
_____________________________________
Peter Schwartzman, Mayor
ATTEST:
________________________________
Kelli R. Bennewitz, City Clerk
Prepared by: KRB Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
JUNE 17, 2024
AGENDA ITEM: A resolution declaring the month of June as LGBTQIA+ Pride Month.
SUMMARY RECOMMENDATION: City Administration recommends approval of the
Resolution.
BACKGROUND: In the past, the City has presented a proclamation observing June as
Pride Month and in 2022 and 2023, a Resolution was brought forth for Council approval.
This Resolution declares June as LGBTQIA+ Pride Month in the City of Galesburg.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1.Resolution
24-2014
RESOLUTION NO.
WHEREAS, the Mayor and Council of the City of Galesburg wish to adopt a written resolution
annually declaring June as LGBTQIA+ Pride Month; and
WHEREAS, June 28, 2024, marks the 55th anniversary of the Stonewall uprising in New York
City, which sparked the gay rights movement, and is the nationwide month to recognize the
Lesbian, Gay, Bisexual, Transgender and Queer/Questioning, and Plus (LGBTQ+) community; and
WHEREAS, celebrating Pride Month raises awareness and provides support and advocacy for
the LGBTQ+ community, and is an opportunity to become educated, engage in dialogue,
strengthen alliances and build understanding; and
WHEREAS, while there has been remarkable progress towards acceptance and equality,
members of the LGBTQ+ community continue to face discrimination, intolerance, and hate; and
WHEREAS, we must commit to supporting and accepting LGBTQ+ individuals, in particular
our youth, who compared to their peers are far more likely to experience violence and bullying
at school; to suffer from depression; to struggle with substance use; and to have attempted
suicide; and
WHEREAS, we must remain vigilant in deterring oppression and discrimination against people
on the basis of sex, gender identity or expression, or sexual orientation; and
WHEREAS, by protecting the rights of every individual, we enhance and strengthen the value
of everyone throughout our entire society; and
WHEREAS, we affirm our support for LGBTQ+ residents in our community and stand with
them to protect their civil rights and their ability to live openly, equally and without fear; and
NOW, THEREFORE, BE IT RESOLVED, by the Galesburg City Council on this 17th day of June,
2024, that the Council recognizes and supports the month of June 2024 as Lesbian, Gay, Bisexual,
Transgender, and Queer/Questioning, and Plus (LGBTQ+) “Pride Month;” and we urge all
residents to celebrate and build a culture of inclusiveness and acceptance – during this month
and every month.
Approved this day of , 2024, by a roll call vote as follows:
Roll Call #: _
Ayes:
Nays:
Absent:
Abstain: _______________________________________________________________________
_______________________________________
Peter D. Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
JUNE 17, 2024
AGENDA ITEM: Agreement for Pavement Management Services.
SUMMARY RECOMMENDATION: The City Manager, Public Works Director, City Engineer and
Purchasing Agent recommend approval of a proposal submitted by Decision Optimization
Technology in the amount of $100,000 to provide Pavement Management Services.
BACKGROUND: In 2023, City staff applied for and received a Statewide Planning and Research
Grant through the Illinois Department of Transportation (IDOT). The awarded grant provided up
to $100,000 in funding for a pavement condition assessment, roadway asset inventory, and a 3-
year license to asset management software. The City currently utilizes summer interns to collect
pavement data and rate City streets. The grant funds will allow the City to hire a pavement
management company to collect data using high-resolution imagery and analyze that data using
pavement assessment technology. Many of the City’s other roadways assets such as sidewalks,
curb and gutter condition, signage, streetlights, and pavement markings are either not up to date
or have never been collected. All the data collected will be integrated with the City’s GIS and put
into asset management software. The asset management software will assist City staff in the
decision-making process when selecting maintenance treatments and locations for roadway
improvement projects.
A Request for Proposals (RFP) was sent out to firms that provide pavement and asset
management services. One proposal was received from Decision Optimization Technology (DOT).
City staff reviewed the proposal and determined that DOT’s submittal met all conditions outlined
in the grant award and RFP. The total cost of the agreement is $100,000, of which 100% will be
reimbursed by the grant at no cost to the City. It is anticipated that the City will receive all
deliverables outlined in the agreement by the end of September 2024. City staff recommend
approval of the agreement.
BUDGET IMPACT: Sufficient funds are budgeted in the Grant Fund (Fund 13) for this work. The
City will be reimbursed for 100% of the associated costs through the grant.
SUPPORTING DOCUMENTS:
1.Master Services Agreement
24-3023
SAAS AGREEMENT
This SaaS Agreement (“Agreement”) is made and effective as of June 7, 2024
(“Effective Date”), by and between Decision Optimization Technology - United States, L.P.
(“DOTUS”) and City of Galesburg, Illinois (“Customer”). DOTUS and Customer are sometimes
referred to jointly as the “Parties” or singularly as a “Party.”
RECITALS
WHEREAS, Customer desires to obtain access to the Subscription Services with respect
to certain of its information technology needs; and DOTUS wishes to provide the Subscription
Services to Customer, each on the terms and conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants and promises set forth
herein, and other valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the Parties agree as follows:
1. Subscription Services
1.1 Purpose. This Agreement sets forth the terms and conditions under which
DOTUS agrees to provide:
(i) certain hosted “software as a service” (“Subscription Services”) for
certain software applications (each such application together with any applicable documentation
thereto, and programming and user interfaces therefor, a “Platform”) to “Authorized Users,” as
further set forth on each Subscription Services order form (“Order Form”); and
(ii) certain support services provided in connection with the Subscription
Services consisting of responses to reports of issues or errors by telephone or e-mail
communications in accordance with the Service Level Objectives set forth in Exhibit A to this
Agreement.
All other implementation services, customization, integration, data import and export, monitoring,
training, back-up and recovery, and change management (“Professional Services”) related to
Customer’s access to, and use of, such Subscription Services and each Platform, if required by
Customer, will be as further set forth in a separate Master Services Agreement (“MSA”).
1.2 The Subscription Services; Access and Right to Use. Subject to the terms
and conditions of this Agreement, during the Term, DOTUS shall provide Customer and
Authorized Users access to each Platform in accordance with the terms of “Platform Availability”
appearing in Exhibit A, attached hereto. Subject to the terms and conditions of this Agreement,
during the Term, DOTUS hereby grants Customer and Authorized Users a non-exclusive, non-
sublicensable, nontransferable, worldwide right to access and use each Platform, solely for internal
business purposes as set forth herein.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
2
1.3 Subscription Services. Each applicable Order Form shall specify and further
describe the Subscription Services to be provided in accordance with the terms set forth herein,
and shall identify, each applicable Platform, user limitations, fees, subscription term and other
applicable terms and conditions.
1.4 Professional Services. Each applicable MSA shall specify and further
describe the Professional Services to be provided in accordance with the representations and
warranties set forth herein, and may, but need not, include, the Professional Services offered,
limitations, milestones, fees, term and other applicable terms and conditions.
1.5 Changes to Platform. DOTUS may make changes to any Platform that it
deems necessary or useful to (i) maintain or enhance (a) the quality or delivery of DOTUS’s
products or services to its customers, (b) the competitive strength of, or market for, DOTUS’s
products or services, (c) such Platform’s cost efficiency or performance, or (ii) to comply with
applicable law.
2. Platform Access and Authorized User
2.1 Authorized Users. Customer may allow Customer’s employees and
independent contractors (“Authorized Users”) to use the Platform. Notwithstanding the
foregoing, Customer’s independent contractors may only become Authorized Users if prior to the
first use of the Platform by a relevant independent contractor, Customer obtains the written consent
of the DOTUS for such use, which consent may be granted in the reasonable discretion of DOTUS.
2.2 Account Responsibility. Customer will be responsible for (i) all uses of any
account that Customer has access to, whether or not Customer has authorized the particular use or
user, and regardless of Customer’s knowledge of such use, and (ii) securing its DOTUS account,
passwords and files. DOTUS will be responsible for improper access to Customer’s account(s) to
the extent such access was caused by DOTUS’s acts or omissions. DOTUS is not responsible for
any losses, damages, costs, expenses or claims that result from stolen or lost passwords unless
arising out of the negligence or intentional conduct of DOTUS.
3. Additional Restrictions and Responsibilities
3.1 Software Restrictions. Customer will not permit nor encourage any third
party to, directly or indirectly:
(i) reverse engineer, decompile, disassemble or otherwise attempt to
discover or derive the source code, object code or underlying structure, ideas, know-how or
algorithms relevant to a Platform or any software, documentation or data related to a Platform
(“Software”);
(ii) modify, translate, or create derivative works based on a Platform or any
Software;
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
3
(iii) use a Platform or any Software for timesharing or service bureau
purposes or other computer service to a third party;
(iv) modify, remove or obstruct any proprietary notices or labels; or
(v) use any Software or a Platform in any manner to assist or take part in
the development, marketing or sale of a product potentially competitive with such Software or
Platform. For the avoidance of doubt, Software and the Subscription Services, including all user-
visible aspects of the Subscription Services, are the Confidential Information of DOTUS, and
Customer will comply with Section 4 with respect thereto.
3.2 Customer Compliance. Customer shall use, and will ensure that all
Authorized Users use, each Platform, Software, and the Subscription Services in full compliance
with this Agreement, DOTUS’s Acceptable Use Policy, and all applicable laws and regulations.
Customer represents and warrants that it (i) has accessed and reviewed DOTUS’s Acceptable Use
Policy, (ii) understands the requirements thereof, and (iii) agrees to comply therewith. DOTUS
may suspend Customer’s account and access to each Platform and performance of the Subscription
Services at any time and without notice if DOTUS believes that Customer is in violation of this
Agreement. Although DOTUS has no obligation to monitor Customer’s use of a Platform, DOTUS
may do so and may prohibit any use it believes may be (or alleged to be) in violation of the
foregoing.
3.3 Cooperation. Customer shall provide all cooperation and assistance as
DOTUS may reasonably request to enable DOTUS to exercise its rights and perform its obligations
under, and in connection with, this Agreement, including providing DOTUS with such access to
Customer’s premises and its information technology infrastructure as is necessary for DOTUS to
perform the Subscription Services in accordance with this Agreement.
3.4 Customer Systems. Customer shall be responsible for obtaining and
maintaining the functionality and security of any equipment and ancillary services needed to
connect to, access, or otherwise use each Platform, including modems, hardware, servers, software,
operating systems, networking and web servers.
4. Confidentiality
4.1 Confidential Information. Each Party receiving Confidential Information
from the other Party (“Receiving Party”) understands that the other Party (“Disclosing Party”)
has been, and may be, exposed to or acquired business, technical or financial information relating
to the Disclosing Party’s business (hereinafter referred to as “Confidential Information”).
Confidential Information of DOTUS includes non-public information regarding features,
functionality and performance of each Platform and Software. Confidential Information of
Customer includes non-public data provided by Customer to DOTUS to enable the provision of
access to, and use of, the Subscription Services as well as all content, data and information
recorded and stored in each Platform for Customer (“Customer Data”). The terms and conditions
of this Agreement, including all pricing and related metrics, are Confidential Information.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
4
4.2 Exceptions. Notwithstanding anything to the contrary contained herein,
Confidential Information shall not include any information that the Receiving Party can document:
(i) is or becomes generally available to the public, (ii) was in its possession or known by the
Receiving Party prior to receipt from the Disclosing Party, (iii) was rightfully disclosed to it
without restriction by a third party, or (iv) was independently developed without use of any
Confidential Information of the Disclosing Party.
4.3 Non-Use and Non-Disclosure. With respect to Confidential Information of
the Disclosing Party, the Receiving Party agrees to: (i) use the same degree of care to protect the
confidentiality, and prevent the unauthorized use or disclosure, of such Confidential Information
it uses to protect its own proprietary and confidential information of like nature, which shall not
be less than a reasonable degree of care, (ii) hold all such Confidential Information in strict
confidence and not use, sell, copy, transfer reproduce, or divulge such Confidential Information to
any third party, (iii) not use such Confidential Information for any purpose whatsoever other than
the performance of, or as otherwise authorized by, this Agreement.
4.4 Compelled Disclosure. Notwithstanding Section 4.3, the Receiving Party
may disclose Confidential Information of the Disclosing Party to the extent necessary to comply
with a court order or applicable law; provided, however that the Receiving Party delivers
reasonable advance notice of such disclosure to the Disclosing Party and uses reasonable efforts
to secure confidential treatment of such Confidential Information, in whole or in part.
4.5 Remedies for Breach of Obligation of Confidentiality. The Receiving Party
acknowledges that breach of its obligation of confidentiality may cause irreparable harm to the
Disclosing Party for which the Disclosing Party may not be fully or adequately compensated by
recovery of monetary damages. Accordingly, in the event of any violation, or threatened violation,
by the Receiving Party of its obligations under this Section, the Disclosing Party shall be entitled
to seek injunctive relief from a court of competent jurisdiction in addition to any other remedy that
may be available at law or in equity, without the necessity of posting bond or proving actual
damages.
4.6 Other Nondisclosure Agreement. In the event of any discrepancies between
this Section 4 and the terms of a separately executed nondisclosure agreement between the Parties,
the terms of such nondisclosure agreement shall control.
5. Proprietary Rights
5.1 Ownership. Customer owns all right, title and interest in and to the
Customer Data. DOTUS owns and retains all right, title and interest in and to (i) each Platform,
Software and the Subscription Services and all improvements, enhancements or modifications
thereto, (ii) any software, applications, inventions or other technology developed in connection
with the Subscription Services, and (iii) all intellectual property and proprietary rights in and
related to any of the foregoing (collectively, “Services IP”). To the extent Customer acquires any
right, title or interest in any Services IP, Customer hereby assigns all of its right, title and interest
in such Services IP to DOTUS.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
5
5.2 Customer Data License. Customer hereby grants to DOTUS a non-
exclusive, transferable, sublicensable, worldwide and royalty-free license to use and otherwise
exploit Customer Data to provide the Subscription Services to Customer hereunder and as
necessary or useful to monitor and improve the Platforms, Software and the Subscription Services,
both during and after the Term. For the avoidance of doubt, DOTUS may use, reproduce and
disclose Platform-, Software- and Subscription Services-related information, data and material that
is anonymized, de-identified, or otherwise rendered not reasonably associated or linked to
Customer or any other identifiable individual person or entity for product improvement and other
lawful purposes, all of which information, data and material will be owned by DOTUS. It is
Customer’s sole responsibility to back-up Customer Data during the Term, and Customer
acknowledges that it will not have access to Customer Data through DOTUS or any Platform
following the expiration or termination of this Agreement.
5.3. Disposition of Customer Data. At the end of the Term and on termination
of this Agreement, DOTUS will, on the written request of Customer, transfer to Customer the
Customer Data in such form and format as may be reasonably determined by DOTUS. The
foregoing DOTUS obligation to transfer Customer Data shall terminate three (3) months following
the end of the Term or the termination of this Agreement, as applicable. At the end of such three
(3) month period, and except as may be required by law, DOTUS will delete or otherwise render
unrecoverable all of the Customer Data that remains on any Platform. At the request of Customer
at any time during the Term or thereafter, DOTUS will erase, destroy or otherwise make
unrecoverable (“Destruction”) all or, if specified by Customer, any part of the Customer Data in
DOTUS’s possession. At the written request of Customer, DOTUS will provide Customer with a
certificate of Destruction promptly following the Destruction of any Customer Data.
Notwithstanding anything in this Agreement to the contrary, DOTUS will have no obligation to
delete de-identified or aggregated Customer Data.
5.4 No Other Rights. No rights or licenses are granted except as expressly set
forth herein.
6. Fees and Payment
6.1 Fees. Except as provided below, during the Initial Term, Customer will pay
DOTUS the then-applicable fees described in an Order Form in accordance with the terms set forth
therein (“Fees”). Unless otherwise specified in an Order Form, the Fees for any Renewal Term
shall be those fees that DOTUS then charges to its other customers of similar size to Customer.
6.2 Payment. Unless otherwise specified on the applicable Order Form, full
payment for invoices issued in any given month must be received by DOTUS thirty (30) days after
the mailing date of the invoice. Unpaid amounts are subject to a finance charge of one and 5/10ths
percent (1.5%) per month on any outstanding balance, or the maximum permitted by law,
whichever is lower, plus all expenses of collection. In addition to any other remedies available,
DOTUS may suspend Subscription Services in the event of payment delinquency.
6.3 Payment Disputes. If Customer believes that DOTUS has billed Customer
incorrectly, Customer must contact DOTUS no later than thirty (30) days after the closing date on
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
6
the first billing statement in which the believed error or issue appeared in order to receive an
adjustment or credit.
6.4 Taxes. Customer shall pay, and shall be liable for, all taxes relating to
DOTUS’s provision of the Subscription Services hereunder. DOTUS shall pay, and shall be liable
for, taxes based on its net income or capital.
6.5 No Deductions or Setoffs. All amounts payable to DOTUS hereunder shall
be paid by Customer to DOTUS in full without any setoff, recoupment, counterclaim, deduction,
debit or withholding for any reason except as may be required by applicable law.
6.6 Subpoena Expenses. If DOTUS has to provide information in response to a
subpoena related to Customer’s account, then DOTUS may charge Customer for DOTUS’s costs.
Such charges may include fees for attorney and employee time spent retrieving records, preparing
documents and participating in depositions or other legal process as well as other costs incurred in
complying with such legal processes.
7. Term and Termination
7.1 Agreement Term. This Agreement shall remain in force from the Effective
Date until terminated as provided in this Section 7 (the “Term”). This Agreement shall
automatically terminate ten (10) days after all active Order Forms have expired or been terminated
pursuant to this Section 7.
7.2 Order Forms. Unless otherwise specified in an Order Form, the initial term
of Customer’s Platform subscription, and this Agreement, will be three (3) years (“Initial Term”).
Each Order Form will automatically renew for successive one-year extensions (“Renewal Term”)
at the Platform subscription fee then in effect, but otherwise on the same terms unless either Party
provides the other Party with notice of its intent not to renew an Order Form at least thirty (30)
days prior to the end of the then current term.
7.3 Termination for Cause.
(i) DOTUS may, upon notice to Customer of Customer's failure to
remit properly invoiced Fees, or any other material breach of this Agreement, immediately
terminate this Agreement or any applicable Order Form if Customer fails to cure such failure
within five (5) days after receiving notice from DOTUS of the failure.
(ii) Customer may terminate any applicable Order Form if DOTUS fails
to cure any material breach within thirty (30) days after receiving notice from Customer of the
failure.
(iii) Either Party may terminate, in whole or in part, this Agreement, and
any applicable Order Forms, or all of the above immediately upon written notice if the other Party
hereto experiences a bankruptcy event.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
7
7.4 Termination Fee. If Customer terminates this Agreement for any reason
other than as set forth in Section 7.3(ii), Customer agrees to pay to DOTUS the remaining value
of the then-current Initial Term or Renewal Term (that Customer acknowledges as liquidated
damages reflecting a reasonable measure of actual damages and not a penalty) equal to the
aggregate recurring Fees (as set forth in the Order Form) that will become due during the canceled
portion of such Initial Term or Renewal Term. Such Fees will be paid by Customer within ten (10)
days of termination.
7.5 Survival. Sections 3.1, 4, 5, 6, 7, 9, 10 and 13 shall survive any termination
or expiration of this Agreement. All other rights and obligations shall be of no further force or
effect.
8. Warranty and Disclaimer
8.1 Warranties. Each Party represents and warrants that it has the legal power
to enter into this Agreement. DOTUS warrants that DOTUS has a license to grant the Subscription
Services hereunder and access to the Platform. Customer warrants that: (i) Customer owns or has
a license to use and has obtained all consents and approvals necessary for the provision and use of
all of the Customer Data that is placed on, transmitted via or recorded by a Platform and the
Subscription Services; and (ii) the provision and use of Customer Data as contemplated by this
Agreement and each Platform and the Subscription Services does not and shall not violate any
Customer’s privacy policy, terms of use or other agreement to which Customer is a party or any
law or regulation to which Customer is subject to.
8.2 Disclaimer. EXCEPT AS EXPRESSLY PROVIDED HEREIN OR IN AN
ORDER FORM, DOTUS DOES NOT WARRANT THAT ACCESS TO THE PLATFORMS,
SOFTWARE OR SUBSCRIPTION SERVICES WILL BE UNINTERRUPTED OR ERROR
FREE, NOR DOES DOTUS MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY
BE OBTAINED FROM USE OF THE SUBSCRIPTION SERVICES. FURTHER, DOTUS
MAKES NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO SERVICES
PROVIDED BY THIRD PARTY TECHNOLOGY SERVICE PROVIDERS RELATING TO OR
SUPPORTING A PLATFORM, INCLUDING HOSTING AND MAINTENANCE SERVICES,
AND ANY CLAIM OF CUSTOMER ARISING FROM OR RELATING TO SUCH SERVICES
SHALL, AS BETWEEN DOTUS AND SUCH SERVICE PROVIDER, BE SOLELY AGAINST
SUCH SERVICE PROVIDER. THE PLATFORMS, SOFTWARE AND SUBSCRIPTION
SERVICES ARE PROVIDED “AS IS,” AND DOTUS DISCLAIMS ALL WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES
OF NON-INFRINGEMENT, MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW.
9. Indemnity
DOTUS will defend Customer against any claim, suit, demand, or action made or brought against
Customer by a third party alleging that the Subscription Services, or Customer’s use or access
thereof in accordance with this Agreement, infringes any intellectual property right of such third
party, and will indemnify and hold harmless Customer from any damages, losses, liabilities, costs
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
8
and fees (including reasonable attorney’s fees) finally awarded against Customer in connection
with or in settlement of any such claim, suit, demand, or action. The foregoing obligations do not
apply with respect to portions or components of any Platform or Subscription Service: (i) not
supplied by DOTUS, (ii) made in whole or in part in accordance with Customer specifications,
(iii) that are modified after delivery, or granting of access, by DOTUS, (iv) combined with other
products, processes or materials where the alleged infringement relates to such combination, (v)
where Customer continues allegedly infringing activity after being notified thereof or after being
informed of modifications that would have avoided the alleged infringement, or (vi) where
Customer’s use of the Subscription Services is not strictly in accordance with this Agreement. If,
due to a claim of infringement, a Platform is held by a court of competent jurisdiction to be or is
believed by DOTUS to be infringing, DOTUS may, at its option and expense (a) replace or modify
such Platform to be non-infringing provided that such modification or replacement contains
substantially similar features and functionality, (b) obtain for Customer a license to continue using
such Platform, or (c) if neither of the foregoing is commercially practicable, terminate this
Agreement and Customer’s rights hereunder and provide Customer a refund of any prepaid,
unused Fees for such Platform. This Section states Customer’s sole and exclusive remedies for
claims of infringement.
10. Limitation of Liability
EXCEPT AS SET FORTH IN SECTIONS 4 AND 9, IN NO EVENT SHALL: (I) EITHER
PARTY’S LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT,
WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY
EXCEED IN THE AGGREGATE THE TOTAL FEES PAID OR OWED BY CUSTOMER
HEREUNDER DURING THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE
DATE OF THE EVENT GIVING RISE TO THE CLAIM (SUCH AMOUNT BEING
INTENDED AS A CUMULATIVE CAP AND NOT PER INCIDENT), AND (II) EITHER
PARTY HAVE ANY LIABILITY TO THE OTHER FOR ANY LOST PROFITS OR
REVENUES OR FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, COVER,
SPECIAL, EXEMPLARY OR PUNITIVE DAMAGES, HOWEVER CAUSED, WHETHER IN
CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, AND WHETHER
OR NOT THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
THE FOREGOING LIMITATIONS AND DISCLAIMERS SHALL NOT APPLY TO THE
EXTENT PROHIBITED BY APPLICABLE LAW.
11. Security
DOTUS will be responsible for establishing and maintaining an information security program that
is designed to: (i) protect the security and confidentiality of Customer Data; (ii) protect against any
reasonably anticipated threats or hazards to the security or integrity of Customer Data; (iii) protect
against unauthorized access to or use of the Customer Data; (iv) provide for the proper disposal of
Customer Data; and (v) set forth DOTUS’s policy for responding to any security breach.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
9
12. Publicity
Customer agrees that DOTUS may identify Customer as a customer and use Customer’s logo and
trademark in DOTUS’s promotional materials. Customer may, by providing DOTUS with written
notice, require that DOTUS stop such use. Notwithstanding anything herein to the contrary,
Customer acknowledges that DOTUS may disclose the existence and terms and conditions of this
Agreement to its advisors, actual and potential sources of financing and to third parties for purposes
of due diligence.
13. Miscellaneous.
13.1 Force Majeure. Neither Party will be deemed to be in default hereunder for
failure to perform any of its non-monetary obligations under this Agreement for any period not to
exceed thirty (30) days, provided such failure results from acts or omissions of the other Party or
third parties, natural disasters, riots, war, civil disorder, export/import embargo, court order or any
other causes beyond that Party’s reasonable control and which it could not have prevented by
reasonable precautions or could not have remedied by the exercise of reasonable efforts.
13.2 Notices. All notices under this Agreement will be in writing and will be
deemed to have been duly given if delivered personally or by an internationally recognized courier
service or, if between Parties located in the United States, mailed by U.S. registered or certified
mail, return receipt requested, postage prepaid, to the Parties at the addresses set forth on the
signature page hereto. All notices under this Agreement that are addressed as provided in this
Section: (a) if delivered personally or by a nationally recognized courier service, will be deemed
given upon delivery, or (b) if delivered by mail in the manner described above, will be deemed
given on the fifth (5th) business day after the day it is deposited in a regular depository of the
United States mail. Either Party may change its address or designee for notification purposes by
giving notice to the other of the new address or designee and the date upon which such change will
become effective.
13.3 Exhibits, Order Forms and Addenda. All exhibits, Order Forms, and
addenda that are referenced herein and appended hereto, or are signed by the P arties on or after
the date of this Agreement, are hereby incorporated by reference.
13.4 Entire Agreement. This Agreement, which is comprised of the Agreement,
exhibits, addenda, attachments, and Order Forms, contains all of the covenants and agreements
between the Parties with respect to the rendering of the Subscription Services and any other matter
hereunder, and supersedes any and all prior negotiations, representations and agreements, whether
written or oral, between the Parties with respect to the rendering of such Subscription Services and
any other matter hereunder. Each Party acknowledges that no representations, inducements,
promises or agreements, orally or otherwise have been made by any Party. There is no other
agreement, statement or promise between the Parties that is not contained in this Agreement, and
no changes or modifications to this Agreement, shall be effective unless in writing and signed by
both Parties.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
10
13.5 Legal Fees. If any dispute arises between the Parties with respect to the
matters covered by this Agreement which leads to a proceeding to resolve such dispute, the
prevailing Party in such proceeding will be entitled to receive its reasonable attorneys’ fees, expert
witness fees and out-of-pocket costs incurred in connection with such proceeding, in addition to
any other relief it may be awarded.
13.6 Waivers. All waivers hereunder must be made in writing by a duly
authorized representative of the Party against whom the waiver is to operate, and failure at any
time to require the other Party’s performance of any obligation under this Agreement shall not
affect the right subsequently to require performance of that obligation.
13.7 Governing Law; Dispute Resolution. All questions concerning the
construction, validity, and interpretation of this Agreement and the performance of the obligations
imposed by this Agreement shall be governed by internal law, not the law of conflicts, of the State
of Illinois. Any suit involving any dispute or matter arising under this Agreement that cannot be
resolved by the Parties within a period of thirty (30) days after notice of a dispute has been given
by one Party to the other, shall on written request of any Party served on the other, be submitted
to binding arbitration before a single arbitrator. Said binding arbitration shall comply with and be
governed by the provisions of the American Arbitration Association for Commercial Disputes
unless the Parties stipulate otherwise. Such arbitration shall take place in Springfield, Illinois. The
foregoing shall not prohibit any Party from seeking injunctive relief in any court of competent
jurisdiction.
13.8 Severability. If any provision of this Agreement or the application thereof
to any persons or circumstances is, to any extent, held invalid or unenforceable by a court of
competent jurisdiction, or if the Securities and Exchange Commission or Federal Trade
Commission impose any obligations on either Party that cause any provision of this Agreement to
be invalid, the remainder of this Agreement or the application of such provision to persons or
circumstances other than those as to which it is invalid or unenforceable will not be affected
thereby to the extent the benefits conferred upon the Parties by this Agreement remain substantially
unimpaired, and each provision of this Agreement will be valid and enforceable to the extent
permitted by law. If severability of the provision(s) would materially change the benefits of this
Agreement to either Party, the Parties shall modify such provision(s) to obtain legal, enforceable
and valid provision and provide benefits to the Parties that most nearly affects the Parties’ intent
in entering into this Agreement.
13.9 Agreement Drafted By All Parties. This Agreement is the result of arm’s
length negotiations between the Parties and shall be construed to have been drafted by all Parties
such that any ambiguities in this Agreement shall not be construed against either Party.
13.10 Counterparts; Execution. This Agreement may be executed in two (2) or
more counterparts, each of which shall be deemed an original, but all of which together shall
constitute one and the same instrument. Counterparts may be delivered via facsimile, electronic
mail (including pdf or any electronic signature complying with the U.S. federal ESIGN Act of
2000, e.g., www.docusign.com) or other transmission method and any counterpart so delivered
shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
11
13.11 Assignment. Customer may not assign this Agreement or give or transfer
the Subscription Services, or any interest in the Subscription Services, to another individual or
entity.
13.12 DOTUS’s Role. Nothing in this Agreement is intended to create, nor shall
it be construed to create, a fiduciary duty owed by either party to the other party. DOTUS is not
acting as a “municipal advisor” to Customer as defined under Section 15B of the Securities
Exchange Act of 1934.
13.13 No Third Party Beneficiaries. This Agreement shall not confer any rights or
remedies upon any person other than the Parties hereto and their respective successors and
permitted assigns.
[SIGNATURE PAGE FOLLOWS]
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
IN WITNESS WHEREOF, the Parties duly authorized representatives have executed this
SaaS Agreement to become effective as of the Effective Date.
Decision Optimization Technology – City of Galesburg, Illinois
United States, L.P.
By: _______________________________ By: ____________________________
Name: _Kurt N. Bialobreski_______________ Name: _Peter Schwartzman___________
Title: _Managing Partner________________ Title: _Mayor ________________
Address:_1525 S. Sixth St.________________ Address:_55 W. Tompkins St.__________
__Springfield, IL 62703__________________ __Galesburg, IL 61401________________
By: _______________________________
Name: _Neil Roberts____________________
Title: _Managing Partner________________
Address:_1525 S. Sixth St.________________
__Springfield, IL 62703__________________
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
6/10/2024
ORDER FORM
DOT™ is a web-based software as a service application that will provide the City with decision
support as you develop budgets for routine maintenance, repair or reconstruction actions for
roadway and stormwater assets. The application to be delivered to the City of Galesburg, Illinois
includes:
Software as a Service Platform: Decision Optimization Technology (DOTTM)
Module Rights: Transportation
Modules License
Fee
Hosting
Fee
Support
Services
Annual
Subscription
Fee
Module 1–Transportation $8,850 $1,475 $4,425 $14,750
Modules
Annual
Subscription
Fee
Module 1–Transportation $14,750
DOT™ Annual Subscription Year 1 $14,700
DOT™ Annual Subscription Year 2 $14,750
DOT™ Annual Subscription Year 3 $14,750
The annual subscription fee includes the software license, Microsoft Azure hosting fees and
ongoing software upgrades, updates and maintenance, and support services as described in
Exhibit A below.
Year 1 annual subscription fee will be invoiced at notice to proceed. Year 2 annual subscription
fee will be billed one year after the notice to proceed. Year 3 annual subscription fee will be billed
one year after Year 2 is billed.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
EXHIBIT A
SUPPORT SERVICES
1. Support.
a. Issue Reporting.
i. Customer will report issues to DOTUS via telephone, fax, or e-
mail. The following information will be provided:
1. Platform involved.
2. Steps leading to the error/issue.
3. Whether the issue is duplicable or random.
4. Impact of issue on system.
5. Any other useful information pertaining to the issue.
When each issue is reported, DOTUS will designate a severity level as set forth in the Support
Escalation Chart. DOTUS will have a first level technical support person contact Customer
within the time frame that is in the “Response Time” column. All times are measured from the
time Customer first reports the issue to DOTUS.
b. Business Hours. The DOTUS’s hours of availability for support are 9:00
a.m. to 5:00 p.m. Eastern Time, excluding United States national holidays (“Business Hours”).
c. Issue Resolution. DOTUS will use its best efforts to respond to a
Customer issue within the targets listed in the “Response Time” column of the Support
Escalation Chart. If the issue is not resolved within the “Response Time” time period, the issue
will be escalated as indicated in the “Work-Around or Temporary Fix” and “Permanent
Resolution” columns. Upon escalation, DOTUS will notify Customer of the escalation and
course of action taken to resolve the issue.
Support Escalation Chart
Error Category Response Time Work-Around or
Temporary Fix
Permanent
Resolution
Priority 1 4 Business
Hours
2 Business Hours 1 Business Day
Priority 2 4 Business
Hours
5 Business Hours 5 Business Days
Priority 3 4 Business
Hours
Next release N/A
Error Category means the relevant category of error (i.e. Priority 1, Priority 2 or Priority
3) specified below.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
Priority 1 means the Platform fails to perform substantially in accordance with the
Platform specifications and prevents the Customer from performing necessary business
functions using the Platform.
Priority 2 means the Platform fails to perform substantially in accordance with the
Platform specifications such that it imposes limitations or restrictions on the use of
important functionality of the Platform affecting the smooth running of the Customer’s
business but does not prevent the Customer from performing absolutely necessary business
functions.
Priority 3 means an incident or observation in relation to the Platform that is cosmetic in
nature and has little or no adverse effect on the Customer’s business or where an alternative
solution exists or where the problem may be worked around.
Work-Around or Temporary Fix means a temporary fix or work-around for the error in
accordance with good industry practice and which allows the Customer to use Platform
without substantial degradation in performance. A Temporary Fix can include, with the
written permission of the Customer, changing back to the previous version of Platform,
patch or alternate design approach.
Permanent Resolution means the permanent resolution of the error in accordance with
good industry practice and which restores the current Platform to full performance.
2. Platform Availability. The DOTUS may need, from time to time, to perform certain
maintenance activities on the Platform that could involve disruption to the delivery of the
Subscription Services. While the DOTUS seeks to minimize such disruption, it reserves the right
to conduct maintenance activities for one year from the date of Agreement execution
(“Maintenance Period”). Excluding complete or partial unavailability related to these
maintenance activities conducted during the stated Maintenance Period, the average monthly
Platform availability will be guaranteed to be equal to or greater than 99% measured on a rolling
12-month basis. In the event that the average monthly uptime of 99% is not met, the Customer
will, upon written request to DOTUS, receive a Performance Credit on the following month’s bill
of 5% of the monthly Fee. The Platform is considered available if it is possible to log on and use
substantially all of its functionality. The foregoing performance credit is Customer's sole remedy
for DOTUS's failure to meet the requirements of this Exhibit A.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 1 -
MASTER SERVICES AGREEMENT
THIS MASTER SERVICES AGREEMENT (“Agreement”) is made to be effective as
of the date last appearing on the signature page hereto (“Effective Date”), by and between the
entity identified as the “Customer” on the signature page hereto (“Customer”) and Decision
Optimization Technology - United States, L.P., a Delaware limited partnership (“DOTUS”).
DOTUS and Customer are sometimes hereinafter referred to as “Parties,” or individually as a
“Party.”
RECITALS
A. DOTUS is engaged in the license of software and the provision of certain services
in connection with such software. DOTUS is or remains open to conducting similar tasks or
activities for entities other than the Customer and holds itself out to the public as a business entity
which performs services.
B. Customer desires to engage and contract for the services of DOTUS to perform
certain tasks as set forth below. DOTUS desires to enter into this Agreement and perform as an
independent contractor for the Customer and is willing to do so on the terms and conditions set
forth below.
AGREEMENT
NOW, THEREFORE, in consideration of the above recitals and the mutual promises and
conditions contained in this Agreement, the Parties agree as follows:
1. Status of DOTUS. It is the Parties’ intention that DOTUS shall have an independent
contractor status and not be an employee for any purpose. DOTUS shall retain sole and absolute
discretion in the manner and means of carrying out its activities and responsibilities under this
Agreement. This Agreement shall not be considered or construed to be a partnership or joint
venture, and the Customer shall not be liable for any obligations incurred by DOTUS unless
specifically authorized in writing. DOTUS shall not act as an agent of the Customer, ostensibly or
otherwise, nor bind the Customer in any manner, unless specifically authorized to do so in writing.
2. Tasks, Duties, and Scope of Work.
a. DOTUS agrees to devote as much time, attention, and energy as necessary
to complete or achieve the work specified in Exhibit A, attached hereto and incorporated herein
by this reference. The work will be referred to in this Agreement as the “Scope of Work.” It is
expected that DOTUS shall additionally perform any and all tasks and duties associated with the
Scope of Work set forth above, including but not limited to work already being per formed or
related change orders. DOTUS shall not be entitled to engage in any activities on behalf of the
Customer which are not expressly set forth by this Agreement.
b. DOTUS shall be responsible to the management of Customer, but DOTUS
will not be required to follow or establish a regular or daily work schedule. DOTUS shall supply
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 2 -
all necessary equipment, materials and supplies to perform the Scope of Work. DOTUS will not
rely on the equipment or offices of Customer for completion of tasks and duties set forth pursuant
to this Agreement. Any advice given to DOTUS regarding the Scope of Work shall be considered
a suggestion only, not an instruction. Customer retains the right to inspect, stop, or alter the work
of DOTUS to assure its conformity with this Agreement.
3. Compensation. DOTUS shall be entitled to compensation for performing those tasks
and duties related to the Scope of Work. Such compensation shall be in the amounts specified in
Exhibit B, attached hereto and incorporated herein by this reference. The compensation specified
in Exhibit B shall become due and payable to DOTUS at such time or times as set forth in Exhibit
B or as may otherwise be reasonably agreed by Customer and DOTUS. Unpaid amounts are subject
to a finance charge of one and 5/10ths percent (1.5%) per month on any outstanding balance, or
the maximum permitted by law, whichever is lower, plus all expenses of collection. In addition to
any other remedies available, DOTUS may suspend the performance of the Scope of Work in the
event of payment delinquency. If Customer believes that DOTUS has billed Customer incorrectly,
Customer must contact DOTUS no later than thirty (30) days after the closing date on the first
billing statement in which the believed error or issue appeared in order to receive an adjustment or
credit. All amounts payable to DOTUS hereunder shall be paid by Customer to DOTUS in full
without any setoff, recoupment, counterclaim, deduction, debit or withholding for any reason
except as may be required by applicable law. The Parties acknowledge and agree that if the Scope
of Work changes and/or the anticipated work required from DOTUS thereunder increases, the
compensation payable to DOTUS set forth in Exhibit B may also need to change, and the Parties
agree that they will use best efforts to negotiate fair compensation payable to DOTUS for such
additional or increased services.
4. Notice Concerning Withholding of Taxes. DOTUS recognizes and understands that
it will receive an IRS 1099 statement and related tax statements and will be required to file tax
returns and to pay taxes in accordance with all provisions of applicable law. DOTUS hereby
promises and agrees to indemnify the Customer for any damages or expenses, including attorney’s
fees, and legal expenses, incurred by the Customer as a result of independent contractor’s failure
to make such required filings or payments.
5. Agreement To Waive Rights To Benefits. DOTUS hereby waives and foregoes the
right to receive any benefits given by Customer to its employees. This waiver is applicable to all
non-salary benefits which might otherwise be found to accrue to DOTUS by virtue of its services
to Customer and is effective for the entire duration of DOTUS’s agreement with Customer.
6. Termination. This Agreement may be terminated prior to the completion or
achievement of the Scope of Work by Customer by providing DOTUS with no less than thirty (30)
days written notice. Except in the case of a material breach of this Agreement by Customer,
DOTUS may not terminate this Agreement. Any such termination shall not prejudice any other
remedy to which the terminating Party may be entitled, either by law, in equity, or under this
Agreement. On termination, Customer will pay DOTUS on a pro rata basis for the services
performed during the month in which the Agreement is terminated, and thereafter, Customer will
have no further obligation to DOTUS.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 3 -
7. Confidential Information.
a. Each Party receiving Confidential Information from the other Party
(“Receiving Party”) understands that the other Party (“Disclosing Party”) has been, and may be,
exposed to or acquired business, technical or financial information relating to the Disclosing
Party’s business (hereinafter referred to as “Confidential Information”). Confidential
Information of DOTUS includes non-public information regarding features, functionality and
performance of the DOTUS platform and software. Confidential Information of Customer includes
non-public data provided by Customer to DOTUS to enable the provision of the Scope of Work
(“Customer Data”). The terms and conditions of this Agreement, including all pricing and related
metrics, are Confidential Information.
b. Notwithstanding anything to the contrary contained herein, Confidential
Information shall not include any information that the Receiving Party can document: (i) is or
becomes generally available to the public, (ii) was in its possession or known by the Receiving
Party prior to receipt from the Disclosing Party, (iii) was rightfully disclosed to it without
restriction by a third party, or (iv) was independently developed without use of any Confidential
Information of the Disclosing Party.
c. With respect to Confidential Information of the Disclosing Party, the
Receiving Party agrees to: (i) use the same degree of care to protect the confidentiality, and prevent
the unauthorized use or disclosure, of such Confidential Information it uses to protect its own
proprietary and confidential information of like nature, which shall not be less than a reasonable
degree of care, (ii) hold all such Confidential Information in strict confidence and not use, sell,
copy, transfer reproduce, or divulge such Confidential Information to any third party, (iii) not use
such Confidential Information for any purpose whatsoever other than the performance of, or as
otherwise authorized by, this Agreement.
d. Notwithstanding Section 7(c), the Receiving Party may disclose
Confidential Information of the Disclosing Party to the extent necessary to comply with a court
order or applicable law; provided, however that the Receiving Party delivers reasonable advance
notice of such disclosure to the Disclosing Party and uses reasonable efforts to secure confidential
treatment of such Confidential Information, in whole or in part.
e. The Receiving Party acknowledges that breach of its obligation of
confidentiality may cause irreparable harm to the Disclosing Party for which the Disclosing Party
may not be fully or adequately compensated by recovery of monetary damages. Accordingly, in
the event of any violation, or threatened violation, by the Receiving Party of its obligations under
this Section, the Disclosing Party shall be entitled to seek injunctive relief from a court of
competent jurisdiction in addition to any other remedy that may be available at law or in equity,
without the necessity of posting bond or proving actual damages.
f. In the event of any discrepancies between this Section 7 and the terms of a
separately executed nondisclosure agreement between the Parties, the terms of such nondisclosure
agreement shall control.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 4 -
8. Return of Property. On termination of this Agreement, or whenever requested by the
Parties, each Party shall immediately deliver to the other Party all property in its possession, or
under its care and control, belonging to the other Party to them, including but not limited to,
proprietary information, customer lists, trade secrets, intellectual property, computers, equipment,
tools, documents, plans, recordings, software, and all related records.
9. Expense Accounts. DOTUS and the Customer agree to maintain separate accounts of
expenses related to performing the Scope of Work. DOTUS is solely responsible for payment of
expenses incurred pursuant to this Agreement unless provided otherwise in writing by the
Customer or by the terms of this Agreement.
10. Legal Compliance. DOTUS is required to treat all Customer employees, customers,
clients, business partners and other affiliates with respect and responsibility. DOTUS is required
to comply with all applicable laws, ethical codes and Customer policies, procedures, rules or
regulations, including those forbidding sexual harassment, discrimination, and unfair business
practices.
11. Workers’ Compensation and General Liability Insurance. Upon request of the
Customer, DOTUS agrees to supply the Customer with proof of Workers’ Compensation Coverage
and General Liability Insurance.
12. Ownership of Intellectual Property Created While Performing the Scope of
Work. The Parties agree that any and all intellectual property developed by DOTUS in connection
with the performance of the Scope of Work will be owned by DOTUS. The Parties agree that no
Intellectual Property developed by DOTUS in connection with the performance of the Scope of
Work will constitute “works made for hire.” DOTUS hereby grants to the Customer a perpetual,
irrevocable, fully paid-up, royalty free, transferable, sublicensable (through multiple levels of
sublicensees), worldwide, non-exclusive right and license under its Intellectual Property rights, to
use, reproduce, distribute, display and perform (whether publicly or otherwise), prepare derivative
works of and otherwise modify, make, import and otherwise use and exploit for the Customer’s
internal business use all or any portion of the Intellectual Property developed by DOTUS in
connection with the performance of the Scope of Work. The term “Intellectual Property” means
all concepts, inventions (whether or not protected under patent laws), works of authorship,
information fixed in any tangible medium of expression (whether or not protected under copyright
laws), Moral Rights, mask works, trademarks, trade names, trade dress, trade secrets, publicity
rights, names, likenesses, know-how, ideas (whether or not protected under trade secret laws), and
all other subject matter protected under patent (or which is not patented, but is subject matter that
is protected under patent law, copyright, mask work, trademark, trade secret, or other laws,
whether existing now or in the future, whether statutory or common law, in any jurisdiction in the
world), for all media now known or later developed, including without limitation all new or useful
art, combinations, discoveries, formulae, algorithms, specifications, manufacturing techniques,
technical developments, systems, computer architecture, artwork, software, programming, applets,
scripts, designs, processes, and methods of doing business. “Moral Rights” means any right to
claim authorship of a work, any right to object to any distortion or other modification of a work,
and any similar right, existing under the law of any country, or under any treaty.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 5 -
13. Notices. All notices under this Agreement will be in writing and will be deemed to
have been duly given if delivered personally or by an internationally recognized courier service
or, if between Parties located in the United States, mailed by U.S. registered or certified mail,
return receipt requested, postage prepaid, to the Parties at the addresses set forth on the signature
page hereto. All notices under this Agreement that are addressed as provided in this Section: (a)
if delivered personally or by a nationally recognized courier service, will be deemed given upon
delivery, or (b) if delivered by mail in the manner described above, will be deemed given on the
fifth (5th) business day after the day it is deposited in a regular depository of the United States
mail. Either Party may change its address or designee for notification purposes by giving notice
to the other of the new address or designee and the date upon which such change will become
effective.
14. Legal Fees. If any dispute arises between the Parties with respect to the matters
covered by this Agreement which leads to a proceeding to resolve such dispute, the prevailing
Party in such proceeding will be entitled to receive its reasonable attorneys’ fees, expert witness
fees and out-of-pocket costs incurred in connection with such proceeding, in addition to any other
relief it may be awarded.
15. Indemnification. DOTUS shall indemnify, and hold harmless Customer from any
and all damages, expenses or liability resulting from or arising out of any third party claim of
negligence or willful misconduct on DOTUS’s part in connection with DOTUS’s performance of
the Scope of Work under this Agreement, or from any third party claim arising from a breach or
default of this Agreement which is caused or occasioned by the acts of DOTUS. DOTUS shall
insure that its employees and affiliates take all actions necessary to comply with the terms and
conditions set forth in this Agreement.
16. LIMITATION OF LIABILITY. EXCEPT AS SET FORTH IN SECTIONS 7 AND
15, IN NO EVENT SHALL: (I) EITHER PARTY’S LIABILITY ARISING OUT OF OR
RELATED TO THIS AGREEMENT, WHETHER IN CONTRACT, TORT OR UNDER ANY
OTHER THEORY OF LIABILITY EXCEED IN THE AGGREGATE THE TOTAL FEES PAID
OR OWED BY CUSTOMER HEREUNDER DURING THE TWELVE (12) MONTHS
IMMEDIATELY PRECEDING THE DATE OF THE EVENT GIVING RISE TO THE CLAIM
(SUCH AMOUNT BEING INTENDED AS A CUMULATIVE CAP AND NOT PER
INCIDENT), AND (II) EITHER PARTY HAVE ANY LIABILITY TO THE OTHER FOR ANY
LOST PROFITS OR REVENUES OR FOR ANY INDIRECT, INCIDENTAL,
CONSEQUENTIAL, COVER, SPECIAL, EXEMPLARY OR PUNITIVE DAMAGES,
HOWEVER CAUSED, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER
THEORY OF LIABILITY, AND WHETHER OR NOT THE PARTY HAS BEEN ADVISED OF
THE POSSIBILITY OF SUCH DAMAGES. THE FOREGOING LIMITATIONS AND
DISCLAIMERS SHALL NOT APPLY TO THE EXTENT PROHIBITED BY APPLICABLE
LAW.
17. Containment of Entire Agreement. This Agreement, which is comprised of the
Agreement, exhibits, addenda, attachments, and order forms, contains all of the covenants and
agreements between the Parties with respect to the rendering of the Scope of Work and any other
matter hereunder, and supersedes any and all prior negotiations, representations and agreements,
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 6 -
whether written or oral, between the Parties with respect to the rendering of such Scope of Work
and any other matter hereunder. Each Party acknowledges that no representations, inducements,
promises or agreements, orally or otherwise have been made by any Party. There is no other
agreement, statement or promise between the Parties that is not contained in this Agreement, and
no changes or modifications to this Agreement shall be effective unless in writing and signed by
both Parties.
18. Representation. Each Party of this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by an y Party hereto,
or anyone acting on behalf of any Party hereto, which are not embodied herein, and that no other
agreement, statement or promise not contained in this Agreement shall be valid or binding. Any
modification of this Agreement shall be effective only if it is in writing, signed and dated by all
Parties hereto.
19. Partial Invalidity. If any provision of this Agreement is held by a court of competent
jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless
continue in full force and effect without being impaired or invalidated in any way.
20. Governing Law; Dispute Resolution. All questions concerning the construction,
validity, and interpretation of this Agreement and the performance of the obligations imposed by
this Agreement shall be governed by internal law, not the law of conflicts, of the State of Illinois.
Any suit involving any dispute or matter arising under this Agreement that cannot be resolved by
the Parties within a period of thirty (30) days after notice of a dispute has been given by one Party
to the other, shall on written request of any Party served on the other, be submitted to binding
arbitration before a single arbitrator. Said binding arbitration shall comply with and be governed
by the provisions of the American Arbitration Association for Commercial Disputes unless the
Parties stipulate otherwise. Such arbitration shall take place in Springfield, Illinois. The foregoing
shall not prohibit any Party from seeking injunctive relief in any court of competent jurisdiction.
21. Additional Documents. Each of the Parties agrees to execute and deliver, at the
request of the other Parties, any and all other documents or other written instruments as may be
reasonably necessary to effectuate the purposes of this Agreement.
22. Counterparts; Signatures. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original, but all of which together shall constitute
one and the same instrument. Counterparts may be delivered via facsimile, electronic mail
(including pdf or any electronic signature complying with the U.S. federal ESIGN Act of 2000,
e.g., www.docusign.com) or other transmission method and any counterpart so delivered shall be
deemed to have been duly and validly delivered and be valid and effective for all purposes.
23. DOTUS’s Role. Nothing in this Agreement is intended to create, nor shall it be
construed to create, a fiduciary duty owed by either party to the other party. DOTUS is not acting
as a “municipal advisor” to Customer as defined under Section 15B of the Securities Exchange
Act of 1934.
24. No Third Party Beneficiaries. This Agreement shall not confer any rights or
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 7 -
remedies upon any Person other than the Parties hereto and their respective successors and
permitted assigns.
25. Severability. If any provision of this Agreement or the application thereof to any
persons or circumstances is, to any extent, held invalid or unenforceable by a court of competent
jurisdiction, or if the Securities and Exchange Commission or Federal Trade Commission impose
any obligations on either Party that cause any provision of this Agreement to be invalid, the
remainder of this Agreement or the application of such provision to persons or circumstances other
than those as to which it is invalid or unenforceable will not be affected thereby to the extent the
benefits conferred upon the Parties by this Agreement remain substantially unimpaired, and each
provision of this Agreement will be valid and enforceable to the extent permitted by law. If
severability of the provision(s) would materially change the benefits of this Agreement to either
Party, the Parties shall modify such provision(s) to obtain legal, enforceable and valid provision
and provide benefits to the Parties that most nearly affects the Parties’ intent in entering into this
Agreement.
26. Disclaimer. EXCEPT AS SPECIFICALLY PROVIDED TO THE CONTRARY IN
THIS AGREEMENT, DOTUS MAKES NO REPRESENTATION OR WARRANTY TO
CUSTOMER CONCERNING THE SPECIFIC QUALITY OF ANY SERVICES PROVIDED
UNDER THIS AGREEMENT. THE PARTIES DISCLAIM, WITHOUT LIMITATION, ANY
WARRANTY OR GUARANTEE OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE, ARISING FROM COURSE OF PERFORMANCE, COURSE OF
DEALING, OR FROM USAGES OF TRADE.
27. Force Majeure. Neither Party will be deemed to be in default hereunder for failure
to perform any of its non-monetary obligations under this Agreement for any period not to exceed
thirty (30) days, provided such failure results from acts or omissions of the other Party or third
parties, natural disasters, riots, war, civil disorder, export/import embargo, court order or any other
causes beyond that Party’s reasonable control and which it could not have prevented by reasonable
precautions or could not have remedied by the exercise of reasonable efforts.
28. Agreement Drafted By All Parties. This Agreement is the result of arm’s length
negotiations between the Parties and shall be construed to have been drafted by all Parties such
that any ambiguities in this Agreement shall not be construed against either Party.
[BALANCE OF PAGE INTENTIONALLY LEFT BLANK]
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 8 -
The Customer and DOTUS have executed this Agreement to be effective as of the Effective
Date.
Customer:
City of Galesburg, Illinois__________
(Print Name of Customer)
By: ____________________________
(Signature)
_Peter Schwartzman, Mayor ________
(Print Name and Title)
Date:_June 7, 2024________________
Address:_55 W. Tompkins St._______
_Galesburg, IL 61401______________
Decision Optimization Technology -
United States, L.P.
By: Decision Optimization Technology -
United States, LLC, General Partner
By: _________________________
Neil Roberts, Manager
By: _________________________
Kurt Bialobreski, Manager
Date:_June 7, 2024______________
Address: 1525 S. Sixth St., Springfield, IL 62703-2886
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 9 -
EXHIBIT A
Scope of Work
Responsibilities of the DOTUS team for the Pavement Management Services will include:
1. Pavement Evaluation: Includes high-resolution imagery capture (downward-facing and 360
degrees), AI/machine learning based distress characterization (type/extent/severity, strictly
following ASTM 6433), PCI determination via existing shape file sectioning and, in addition,
picture-by-picture hyper-granular PCI rating, visualization dashboard of pavement
inspection, performed by Tiger Eye Engineering (TEE).
Pavement evaluation deliverables include:
High resolution images/videos of each street and curb and gutter.
GIS database and layers for the pavement segments collected including shape files (Esri
format) matching the City’s existing road segments.
Assistance with transferring field data into DOTTM software and assistance in updating
the City’s road infrastructure shape files based on field measurements and observations.
Pavement Condition Index (PCI) ratings.
Access via the cloud to TEE’s visualization platform, to view PCI data, imagery, curb
and gutter ratings, including advanced data analytics filtering and dashboarding.
A comprehensive summary of pavement results and findings, and recommendations
will be provided in a project close out meeting, along with a concise technical report.
2. Sidewalk Evaluation: Includes high-resolution imagery captured via our e-bike w/tow cart
fleet (downward-facing and 360 degrees), AI/machine learning based distress
characterization (type/extent/severity, strictly following ASTM 6433), PCI determination via
existing shape file sectioning and, in addition, picture-by-picture hyper-granular PCI rating,
visualization dashboard of sidewalk pavement inspection, performed by TEE. Identification
of tripping hazards and assessment of ADA ramps (detector presence and type, slopes, other
geometrical data, and overall rating/compliance summary).
Sidewalk evaluation deliverables include:
High resolution images/videos of each sidewalk.
GIS database and layers for the sidewalk segments collected including shape files (Esri
format).
Assistance with transferring field data into DOTTM software and assistance in updating
the City’s sidewalk infrastructure shape files based on field measurements and
observations
Pavement Condition Index (PCI) ratings
Access via the cloud to TEE’s visualization platform, to view sidewalk PCI data, and
imagery, including advanced data analytics filtering and dashboarding.
A comprehensive summary of sidewalk results and findings, and recommendations will
be provided in a project close out meeting, along with a concise technical report.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 10 -
3. Asset Extraction: Includes high-resolution imagery capture, AI/machine learning based
asset extraction/inventorying/geo-locating, visualization dashboarding, filtering, analytics,
and data export to GIS (Esri format), performed by TEE.
Asset extraction deliverables include:
High resolution images/videos of each sign in the pavement right-of-way.
GIS database and layers for the assets collected including shape files (Esri format).
Assistance with transferring field data into DOTTM software and assistance in updating
the City’s infrastructure shape files based on field measurements and observations.
Access via the cloud to Tiger Eye’s visualization platform, to view assets, including
advanced data analytics filtering and dashboarding for all collected assets.
4. Pavement Management Software
4.1 Data Gathering/Import: The City/TEE will provide DOTUS with the segmented
pavement data, sidewalk data, and asset data in Excel or a GIS Shapefile for the City’s
full network. The data, at a minimum, will include asset ID, pavement and sidewalk PCI,
start/end position for pavement and sidewalks or points for assets, roadway functional
class, surface type, AADT, length, width, and pavement and sidewalk installation year.
DOTUS will import this data into the Transportation module.
4.2 ArcGIS Integration: DOTUS’s work includes up to two 1-hour meetings for API
configuration to the City’s ArcGIS system for the DOTTM Transportation module with
data mapping.
4.3 Engineering Models, Decision Trees and Treatment Configuration: DOTUS will
configure family class categories, engineering models, decision trees, treatment methods,
treatment costs and repair histories into the Transportation module. If detailed
information is provided by the City, DOTUS will customized family class categories,
engineering models, decision trees, treatment methods and treatment costs to match the
City’s unique requirements.
4.4 Base Scenario Building: DOTUS will work with the City to determine their objectives
for criticality, risk, socio-economic factors, and level of service goals to use in the
scenario building and produce four (4) base case scenarios. The scenarios will include a
do-nothing approach, no budget limit, maintain current PCI and set budget limit.
4.5 Training: DOTUS will lead the training sessions for the City which will include webinar
sessions with the intent of using the software to view and visualize data and generate
results through scenario building. The effort includes two 2-hour training sessions and
four 1-hour weekly office hours.
4.6 Client Coordination: DOTUS will communicate progress to the City throughout the
implementation process. This effort includes 2 one-hour progress meetings and a 1 one-
hour final review meeting with the City.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 11 -
Upon receiving notice to proceed, we anticipate needing 3 months to complete the above scope
of work. We propose to begin the project on July 1, 2024, with a target completion date of
September 30, 2024.
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
- 12 -
EXHIBIT B
DOTUS Compensation
Charges for services performed by the DOTUS team for the Scope of Work will be made on the
basis of lump sum payments per the tasks/milestones below. The invoice for the pavement
management software implementation services will be issued at notice to proceed. All other tasks
will be billed after substantial completion.
Pavement Evaluation: $17,000
Sidewalk Evaluation: $17,000
Asset Extraction: $7,000
Pavement Management Software: $14,750 (billed at notice to proceed)
DocuSign Envelope ID: A0EBDCB6-B314-45FB-9DA9-91AC63BEC4E5
User:
Printed:06/11/2024 - 10:08AM
shelms
Transactions by Account
Batch:00017.06.2024
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10407-00 Amanda Jennings Cell Phone Allowance - AJennings 15.0005/31/2024
001-0000-10407-00 Stratus Networks, Inc 06/24 Service Acct# 7483 487.8406/11/2024
001-0000-10407-00 Stoneleaf Nursery Misc Trees/Bushes - LIbrary 1,506.3906/11/2024
001-0000-10701-00 Supreme Radio Communications, Inc.Annual Enterprise video license fee 27 body cameras and 2 in car 966.86 000009272506/11/2024
001-0000-10801-00 Map Automotive of Peoria Batteries 369.0006/11/2024
001-0000-10801-00 Napa Auto Parts Lens 13.7806/11/2024
001-0000-10801-00 Valley Distribution Corp.Engine Oil 876.7005/31/2024
001-0000-10802-00 Herr Petroleum Corp 5800 Gal Reg N/L ETH 16,330.32 000009263406/11/2024
001-0000-20102-00 Brightspeed 05/24 Service Acct#304035525 1,566.8806/11/2024
001-0000-20102-00 Stratus Networks, Inc 06/24 Service Acct# 7382 1,204.4506/11/2024
001-0000-22007-00 Illinois State Police 05/24 - Offender Registration Fund 20.0006/11/2024
23,357.22Subtotal for Divison: 0000
001-0105-54000-00 Dwight White Cell Phone Allowance 30.0005/31/2024
001-0105-54000-00 Bradley Hix Cell Phone Allowance 30.0005/31/2024
001-0105-54000-00 Heather Acerra Cell Phone Allowance 30.0005/31/2024
001-0105-54000-00 Steve Cheesman Cell Phone Allowance 30.0005/31/2024
001-0105-61000-00 Office Specialists, Inc.Markers, Paper, Easel Display 205.5406/11/2024
001-0105-61000-00 Office Specialists, Inc.Flip Chart Marker 11.6006/11/2024
001-0105-61000-00 Office Specialists, Inc.Easel Paper 94.0806/11/2024
431.22Subtotal for Divison: 0105
001-0110-54000-00 Eric Hanson Cell Phone Allowance 30.0005/31/2024
001-0110-54000-00 Kristin Robinson Cell Phone Allowance 30.0005/31/2024
001-0110-54000-00 Cathy St George Cell Phone Allowance 30.0005/31/2024
90.00Subtotal for Divison: 0110
001-0115-51000-00 SpringbrookSoftware LLC 05/24 Paypad Transactions 55.5005/31/2024
001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 30.0005/31/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 1
24-8010
Account Number Vendor AmountDescription PO No Date
85.50Subtotal for Divison: 0115
001-0120-54000-00 Janet Lytle Cell Phone Allowance 30.0005/31/2024
001-0120-54000-00 Jessica Pease Cell Phone Allowance 30.0005/31/2024
60.00Subtotal for Divison: 0120
001-0205-51000-00 US Sterling Capital Corp., Inc.American Metro Bank 122.3006/11/2024
001-0205-51000-00 SpringbrookSoftware LLC 05/24 Paypad Transactions 87.1305/31/2024
001-0205-51000-00 Great Eastern Mgmt., Inc.Newbank 59.1806/11/2024
001-0205-54000-00 Denise Hensley Cell Phone Allowance 30.0005/31/2024
001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0005/31/2024
001-0205-54000-00 Tanya Billeter Cell Phone Allowance 30.0005/31/2024
001-0205-54000-00 Sharon Heiden Cell Phone Allowance 30.0005/31/2024
001-0205-54000-00 Bobbi Chockley Cell Phone Allowance 30.0005/31/2024
001-0205-61000-00 Allegra Print & Imaging Security Checks 395.3206/11/2024
813.93Subtotal for Divison: 0205
001-0207-54000-00 Cameron Lemaster Cell Phone Allowance 30.0005/31/2024
001-0207-54000-00 Orlando Lucero Cell Phone Allowance 30.0005/31/2024
001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 30.0005/31/2024
90.00Subtotal for Divison: 0207
001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 30.0005/31/2024
30.00Subtotal for Divison: 0305
001-0306-51000-00 SpringbrookSoftware LLC 05/24 Paypad Transactions 7.5005/31/2024
001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0005/31/2024
001-0306-54000-00 Eric Heiden Cell Phone Allowance 30.0005/31/2024
001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0005/31/2024
001-0306-54000-00 Daniel Koerner Cell Phone Allowance 30.0005/31/2024
001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0005/31/2024
001-0306-54500-00 ILLOWA ILLOWA Training & Lunch - EHeiden, RSlagel, RSpeidel, RElsbury 80.0006/11/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debris/Trash - 1049-1055 Grand Ave 50.0006/11/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debris/Trash - 206 Cottage Ave 120.0006/11/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debris/Trash - 70 Phillips St 70.0006/11/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debris/Trash - 212 Cottage Ave 100.0006/11/2024
001-0306-55400-00 Kendall Zimmerman Mowing Fee - 3115 winchester Circle 100.0006/11/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debris/Trash - 515 Day St 70.0006/11/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debris/Trash - 450 Maple Ave 100.0006/11/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debris/Trash - 1519 Bateman St 100.0006/11/2024
001-0306-55400-00 Kendall Zimmerman Call Out Fee - 269 N Seminary St 50.0006/11/2024
001-0306-55400-00 Kendall Zimmerman Removal/Disposal Debris/Trash - 1054 S Academy St 100.0006/11/2024
1,097.50Subtotal for Divison: 0306
001-0410-51000-00 SpringbrookSoftware LLC 05/24 Paypad Transactions 7.5005/31/2024
001-0410-54000-00 Jamie West Cell Phone Allowance 30.0005/31/2024
001-0410-54000-00 Matthew Kirgan Cell Phone Allowance 30.0005/31/2024
001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0005/31/2024
001-0410-54000-00 Michael Doi Cell Phone Allowance 30.0005/31/2024
001-0410-61000-00 Office Specialists, Inc.Folders, Stick It Notes, Binder Clips, Pens 30.6906/11/2024
158.19Subtotal for Divison: 0410
001-0445-54000-00 Myron Miller Cell Phone Allowance 30.0005/31/2024
001-0445-55500-00 Heritage-Crystal Clean, LLC Used Oil Pickup 50.0006/11/2024
001-0445-55500-00 Supreme Radio Communications, Inc.Installation of Antenna #600 151.9306/11/2024
001-0445-55500-00 Valley Distribution Corp.Oil Core Charge 20.0005/31/2024
001-0445-55500-00 Valley Distribution Corp.Def Fluid Core Charge 20.0005/31/2024
001-0445-55700-00 Royal Cleaning Services 06/24 Janitorial Services 292.0006/11/2024
001-0445-57500-00 Vestis 05/24 Service 85.6806/11/2024
001-0445-57500-00 Vestis 06/24 Service 85.6806/11/2024
001-0445-57500-00 Vestis 05/24 Service 85.6806/11/2024
001-0445-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 90.8806/11/2024
001-0445-61000-00 Office Specialists, Inc.Toner 80.9906/11/2024
001-0445-61000-00 Office Specialists, Inc.Toner 171.3506/11/2024
001-0445-62500-00 Ford of Galesburg Impact Liner #600 211.6506/11/2024
001-0445-62500-00 Alta Construction Equipment Illinois, LLC Filter Kit #187 442.6106/11/2024
001-0445-62500-00 Advance Auto Parts Filter Kit #170 65.2406/11/2024
001-0445-62500-00 Advance Auto Parts Stud Kit #600 5.1906/11/2024
001-0445-62500-00 Advance Auto Parts Oil Filter #163 18.5406/11/2024
001-0445-62500-00 Nichols Diesel Service, Inc Oil Filter #163 21.1306/11/2024
001-0445-62500-00 PAFCO Truck Bodies Inc Bracket #600 149.2306/11/2024
001-0445-62500-00 PAFCO Truck Bodies Inc Mounting Kit #600 234.0006/11/2024
001-0445-63000-00 Batterton Auto Supply Pail Pump 134.9506/11/2024
2,446.73Subtotal for Divison: 0445
001-0450-54000-00 Marc McMahon Cell Phone Allowance 30.0005/31/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 3
Account Number Vendor AmountDescription PO No Date
001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0005/31/2024
001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0005/31/2024
001-0450-55700-00 American Pest Control Inc 05/24 Pest Service 40.0006/11/2024
001-0450-55700-00 American Pest Control Inc 05/24 Pest Service 75.0006/11/2024
001-0450-55700-00 Galesburg Electric, Inc.Generators 199.9506/11/2024
001-0450-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 146.8006/11/2024
001-0450-62500-00 Mutual Wheel Co., Inc.Rear Spring #130 655.2306/11/2024
001-0450-62500-00 Napa Auto Parts License Lamp #140 8.1906/11/2024
001-0450-62500-00 Mutual Wheel Co., Inc.U Bolt #130 106.2406/11/2024
001-0450-62500-00 Advance Auto Parts Filter Kit #140 115.8206/11/2024
001-0450-62500-00 Advance Auto Parts Brake Pads #140 37.6906/11/2024
001-0450-62500-00 Advance Auto Parts Mudflaps #101 28.4806/11/2024
001-0450-62500-00 Advance Auto Parts Oil Filter #130 32.5406/11/2024
001-0450-63500-00 Stoneleaf Nursery Misc Trees/Bushes - LIbrary 1,818.5706/11/2024
001-0450-63500-00 Martenson Turf Products, Inc.Mix MTP24-301 945.0006/11/2024
001-0450-65000-00 Office Specialists, Inc.Towels 143.0206/11/2024
001-0450-65500-00 Martin Equipment of Illinois, Inc.2 new wheels for street equipment 1,605.22 000009274006/11/2024
001-0450-65500-00 Martin Equipment of Illinois, Inc.2 new wheels for street equipment 4,148.42 000009274006/11/2024
001-0450-65500-00 Galesburg Welding, Inc 18x30x1/8 Alum for Bucket Truck 77.3806/11/2024
001-0450-66000-00 FlagsUSA Flags 71.6206/11/2024
10,345.17Subtotal for Divison: 0450
001-0505-51000-00 Stephen L Woody 05/24 Polygraph Service 150.0006/11/2024
150.00Subtotal for Divison: 0505
001-0510-52300-00 West Central FS, Inc LP 72.4 Gal 144.0806/11/2024
001-0510-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0005/31/2024
001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0005/31/2024
001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0005/31/2024
001-0510-54000-00 Anthony Oligney-Estill Cell Phone Allowance 30.0005/31/2024
001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0005/31/2024
001-0510-54000-00 Magdalene Semington Cell Phone Allowance 30.0005/31/2024
001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0005/31/2024
001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0005/31/2024
001-0510-54000-00 Russell Idle Cell Phone Allowance 30.0005/31/2024
001-0510-54000-00 Christopher Hootman Cell Phone Allowance 30.0005/31/2024
001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0005/31/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0510-54000-00 Mark McLaughlin Cell Phone Allowance 30.0005/31/2024
001-0510-54000-00 Lane Mings Cell Phone Allowance 30.0005/31/2024
001-0510-54500-00 Cameron Woodbury Meals - MCTC HWY Drug Investigation -Johnston IA- CWoodbury 123.0006/11/2024
001-0510-55800-00 Supreme Radio Communications, Inc.Annual Enterprise video license fee 27 body cameras and 2 in car 4,834.30 000009272506/11/2024
001-0510-61000-00 Office Specialists, Inc.Toner 109.1706/11/2024
001-0510-62500-00 Ford of Galesburg Shock Absorbers #22 238.9006/11/2024
001-0510-62500-00 Advance Auto Parts Brake Pads #29 51.9906/11/2024
001-0510-85053-00 J.P. Benbow, Inc.IT Room AC Switch Repaired 112.0006/11/2024
6,003.44Subtotal for Divison: 0510
001-0525-54700-00 Grant Morris 05/24 - Mileage Reimbursement - GMorris 102.1806/11/2024
102.18Subtotal for Divison: 0525
001-0550-54000-00 Amanda Jennings Cell Phone Allowance 15.0005/31/2024
001-0550-54000-00 Joshua Simons Cell Phone Allowance 30.0005/31/2024
001-0550-54000-00 Raymundo Martinez Cell Phone Allowance 30.0005/31/2024
001-0550-67500-00 Midwest Uniform Supply, Inc Shirts - ETerrill 120.7206/11/2024
195.72Subtotal for Divison: 0550
001-0605-51000-00 David McIntyre Numbering 53 & 61 450.0006/11/2024
001-0605-54000-00 Randy Hovind Cell Phone Allowance 30.0005/31/2024
001-0605-54000-00 Jennifer Moser Cell Phone Allowance 30.0005/31/2024
001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0005/31/2024
001-0605-54000-00 David Farrell Cell Phone Allowance 30.0005/31/2024
001-0605-54000-00 John Seitz Cell Phone Allowance 30.0005/31/2024
001-0605-54000-00 Derek Perry Cell Phone Allowance 30.0005/31/2024
001-0605-54500-00 University of Illinois Class - Adv Technician FF/NFPA FF II - Champaign Il - KMcGee 900.0006/11/2024
001-0605-54500-00 University of Illinois Class - Adv Technician FF/NFPA FF II - Champaign Il - TYocum 900.0006/11/2024
001-0605-54500-00 University of Illinois Class - Adv Technician FF/NFPA FF II - Champaign Il - DWells 900.0006/11/2024
001-0605-54500-00 University of Illinois Class - Adv Technician FF/NFPA FF II - Champaign Il - DCertified 900.0006/11/2024
001-0605-54500-00 University of Illinois Class - Adv Technician FF/NFPA FF II - Champaign Il - NMorrissey 900.0006/11/2024
001-0605-54500-00 University of Illinois Class - Fire Dept Incident Safety Officer - Kewanee Il - DPerry 700.0006/11/2024
001-0605-55700-00 American Pest Control Inc 05/24 Pest Service 55.0006/11/2024
001-0605-55700-00 American Pest Control Inc 05/24 Pest Service 55.0006/11/2024
001-0605-55700-00 American Pest Control Inc 05/24 Pest Service 55.0006/11/2024
001-0605-55700-00 American Pest Control Inc 05/24 Pest Service 55.0006/11/2024
001-0605-55700-00 American Pest Control Inc 05/24 Pest Service 50.0006/11/2024
001-0605-62500-00 Legacy Fire Apparatus Repair of Turnbuckle 315.0006/11/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 5
Account Number Vendor AmountDescription PO No Date
001-0605-62500-00 Alexis Fire Equipment Co., Inc.Bulb 33.3406/11/2024
001-0605-65000-00 Office Specialists, Inc.Dryer Sheets 17.1606/11/2024
001-0605-65000-00 Office Specialists, Inc.Spray Bottles, Triggers, Paper Towles, Disinfectant Wipes 96.6906/11/2024
001-0605-65000-00 Office Specialists, Inc.Paper Towels 73.7606/11/2024
001-0605-65000-00 Office Specialists, Inc.Toilet Cleaner, Dish Soap 109.8906/11/2024
001-0605-65000-00 Office Specialists, Inc.Paper Towels 47.5106/11/2024
001-0605-65000-00 Office Specialists, Inc.Laundry Detergent 148.1306/11/2024
001-0605-66000-00 Howe Overhead Doors, Inc.Serviced Door & Operator, Replaced Receiver & Remotes 445.0006/11/2024
001-0605-66000-00 FlagsUSA Flags 1,118.6906/11/2024
001-0605-66500-00 Alexis Fire Equipment Co., Inc.Pac Handlelok, Jumbo Lok 1,059.2406/11/2024
001-0605-66500-00 Galesburg Electric, Inc.Power Supply 101.4806/11/2024
001-0605-66500-00 Galesburg Electric, Inc.Tool Kit 807.8806/11/2024
001-0605-66500-00 Witmer Public Safety Group Hydrant Bag 183.3006/11/2024
001-0605-66500-00 Sub-Aquatics Inc Wrench 128.3406/11/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Hat - JSaathoff 215.2006/11/2024
001-0605-67500-00 Municipal Emergency Services, Inc Bunker Boot 650.0006/11/2024
001-0605-68500-00 Linde Gas & Equipment Inc Oxygen Delivery 330.2606/11/2024
001-0605-68600-00 Office Specialists, Inc.Nitrile Gloves 131.0006/11/2024
001-0605-68600-00 Office Specialists, Inc.Nitrile Gloves 137.4606/11/2024
001-0605-68600-00 Office Specialists, Inc.Nitrile Gloves 65.5006/11/2024
12,314.83Subtotal for Divison: 0605
Subtotal for Fund 001 57,771.63
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 370.13 000009261606/11/2024
011-0000-66000-00 Tickle Asphalt Co., Ltd.2024 Supply of Asphalt 677.25 000009261106/11/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 1,662.00 000009261606/11/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 1,281.13 000009261606/11/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 1,869.75 000009261606/11/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 1,800.50 000009261606/11/2024
011-0000-66000-00 Tickle Asphalt Co., Ltd.2024 Supply of Asphalt 762.00 000009261106/11/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 969.50 000009261606/11/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 1,315.75 000009261606/11/2024
10,708.01Subtotal for Divison: 0000
Subtotal for Fund 011 10,708.01
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 6
Account Number Vendor AmountDescription PO No Date
013-0000-55500-00 Springfield Mass Transit District Engine repairs to fixed route bus 470 7,378.53 000009274305/31/2024
013-0000-76000-00 Farnsworth Group, Inc.Construction Admin Services - HT Custer Park Renovations 5,776.33 000009250206/11/2024
013-0000-76000-00 Brandt Construction Co Lancaster Park Renovations 78,365.00 000009264606/11/2024
91,519.86Subtotal for Divison: 0000
Subtotal for Fund 013 91,519.86
014-0000-55700-00 Liqui-Green Lawn & Tree Care Prepay Spring/Summer/Fall Applications Cust # 7987 427.5006/11/2024
014-0000-64500-00 Grainger, Inc.Relay 11.2406/11/2024
014-0000-64500-00 Ennis-Flint Inc White Build, Yellow Hi Build 310.0006/11/2024
014-0000-64500-00 Davies Imperial Coatings, Inc Yellow traffic paint for Traffic Division 2024 3,811.50 000009271306/11/2024
014-0000-64500-00 Davies Imperial Coatings, Inc White traffic paint for Traffic Division 2024 15,048.00 000009271306/11/2024
014-0000-64500-00 Vulcan, Inc.Street Marker Blanks 2,373.5006/11/2024
014-0000-66000-00 Galesburg Electric, Inc.Lights 390.0006/11/2024
014-0000-66000-00 Galesburg Builders Supply, Inc Reinf Bars 70.0006/11/2024
014-0000-66000-00 Tazewell County Asphalt Co, Inc Bituminous Surface MPL 2,679.0406/11/2024
25,120.78Subtotal for Divison: 0000
Subtotal for Fund 014 25,120.78
016-0000-54000-00 Andrew Swanson Cell Phone Allowance 30.0005/31/2024
016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0005/31/2024
016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0005/31/2024
016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0005/31/2024
016-0000-54000-00 Michael Ingles Cell Phone Allowance 30.0005/31/2024
016-0000-54000-00 Allison Buccalo Cell Phone Allowance 30.0005/31/2024
180.00Subtotal for Divison: 0000
Subtotal for Fund 016 180.00
018-0000-10701-00 Mission Communications, LLC 01/25 - 06/25 Service Package 313.0006/11/2024
018-0000-55500-00 Mission Communications, LLC 06/24 - 12/24 Service Package 313.0006/11/2024
018-0000-55500-00 Ratliff Brothers & Co., Inc.Pull Pump 880.0006/11/2024
018-0000-65500-00 Zarnoth Brush Works, Inc Poly Tube K Broom, Gutter Brooms 2,478.0006/11/2024
3,984.00Subtotal for Divison: 0000
Subtotal for Fund 018 3,984.00
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 7
Account Number Vendor AmountDescription PO No Date
019-0000-20102-00 Stratus Networks, Inc 06/24 Service Acct# 7382 278.3006/11/2024
019-0000-20102-00 Brightspeed 05/24 Service Acct#304035525 530.4006/11/2024
808.70Subtotal for Divison: 0000
019-1905-51000-00 Amilia Technologies USA Inc.05/24 Subscription 682.9906/11/2024
019-1905-54000-00 Angela Buchen Cell Phone Allowance 30.0005/31/2024
019-1905-54000-00 Hannah Johnson Cell Phone Allowance 30.0005/31/2024
019-1905-54000-00 Don Miles Cell Phone Allowance 30.0005/31/2024
019-1905-55000-00 Leif Erickson CDL Renewal Reimbursement - ELeif 30.0006/11/2024
019-1905-55800-00 Amilia Technologies USA Inc.05/24 Subscription 499.0006/11/2024
019-1905-59511-00 Galesburg Tourism Fund 05/24 Tourism Agreement 15,833.3306/11/2024
019-1905-59511-00 Galesburg Tourism Fund 06/24 - Marketing Payment 2,500.0006/11/2024
019-1905-59528-00 Galesburg Community Foundation 04/24 2% Hotel/Motel Taxes 27,594.7706/11/2024
019-1905-61700-00 Galesburg Electric, Inc.Conduit Installation Supplies 155.5206/11/2024
47,385.61Subtotal for Divison: 1905
019-1910-55700-00 American Pest Control Inc 05/24 Pest Service 50.0006/11/2024
019-1910-55700-00 First Glass, Inc.Removal of Sneeze Guards 375.0006/11/2024
019-1910-55700-00 Galesburg Electric, Inc.Lights, Connectors 22.5606/11/2024
019-1910-65000-00 Office Specialists, Inc.Degreaser 23.8306/11/2024
019-1910-66000-00 Sherwin Williams Co.Paint, Misc Paint Supplies 62.4806/11/2024
019-1910-66000-00 FlagsUSA Flags 57.9806/11/2024
591.85Subtotal for Divison: 1910
019-1911-55700-00 American Pest Control Inc 05/24 Pest Service 65.0006/11/2024
019-1911-57500-00 Vestis 05/24 Service 26.7006/11/2024
019-1911-57500-00 Vestis 05/24 Service 26.7006/11/2024
019-1911-57500-00 Vestis 06/24 Service 26.7006/11/2024
019-1911-65000-00 Office Specialists, Inc.Paper Towles 144.5206/11/2024
019-1911-65000-00 Office Specialists, Inc.Toilet Paper 61.4706/11/2024
019-1911-65000-00 Office Specialists, Inc.Urinal Mat 47.0006/11/2024
019-1911-65000-00 Office Specialists, Inc.Paper Towels 82.4006/11/2024
019-1911-66000-00 FlagsUSA Flags 136.4206/11/2024
616.91Subtotal for Divison: 1911
019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0005/31/2024
019-1915-54000-00 Aaron Young Cell Phone Allowance 30.0005/31/2024
019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0005/31/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 8
Account Number Vendor AmountDescription PO No Date
019-1915-55500-00 Martin, Inc Freight for TCA21759 #539 35.0006/11/2024
019-1915-55700-00 Liqui-Green Lawn & Tree Care Prepay Spring/Summer/Fall Applications Cust # 7986 897.7506/11/2024
019-1915-55700-00 Liqui-Green Lawn & Tree Care Prepay Spring/Summer/Fall Applications Cust # 8367 2,012.1006/11/2024
019-1915-55700-00 Liqui-Green Lawn & Tree Care Prepay Spring/Summer/Fall Applications Cust # 8349 111.1506/11/2024
019-1915-55700-00 Lambasio, Inc.Installation of Locking Toilet Paper Dispenser, Screws 344.3006/11/2024
019-1915-55700-00 Johnson Controls Security Solutions Service Credit Cust# 01300 115404891 -126.3406/11/2024
019-1915-55700-00 Lambasio, Inc.Repair of Urinal 110.0006/11/2024
019-1915-56000-00 Terry Allen, Inc Fishing Derby - Lincoln Park - 1 Handwashing Station. One Day R 65.00 000009263606/11/2024
019-1915-56000-00 Terry Allen, Inc Bersie Williams Area - Toilet Rental - 1 Regular Unit. One Day 65.00 000009263606/11/2024
019-1915-56000-00 Terry Allen, Inc Peck Park - Toilet Rental - 1 Regular Unit 4/1/24-10/31/24 120.00 000009263606/11/2024
019-1915-56000-00 Terry Allen, Inc Fishing Derby - Lincoln Park - Toilet Rental - 7 Regular Units. 455.00 000009263606/11/2024
019-1915-56000-00 Terry Allen, Inc Fishing Derby - Lincoln Park - Toilet Rental - 1 Handicapped Uni 90.00 000009263606/11/2024
019-1915-57500-00 Vestis 06/24 Service 74.8606/11/2024
019-1915-57500-00 Vestis 05/24 Service 74.8606/11/2024
019-1915-57500-00 Vestis 05/24 Service 74.8606/11/2024
019-1915-61000-00 Office Specialists, Inc.Rubberbands 9.7006/11/2024
019-1915-61000-00 Office Specialists, Inc.Return Copy Paper -60.9506/11/2024
019-1915-62500-00 Scott Equipment, LLC 2 Cycle Oil 66.0006/11/2024
019-1915-62500-00 Martin, Inc CapScrews #515 17.9006/11/2024
019-1915-62500-00 Pomp's Tire - Galesburg Tire #522 127.5006/11/2024
019-1915-62500-00 Martin, Inc Blades #541 242.3706/11/2024
019-1915-62500-00 Napa Auto Parts Hydraulic Filter #541 19.1906/11/2024
019-1915-62500-00 Martin, Inc Seal #541 16.1006/11/2024
019-1915-62500-00 Martin, Inc Temp Switch #515 131.4706/11/2024
019-1915-62500-00 Midstate Manufacturing, Inc.Hose #525 72.4206/11/2024
019-1915-62500-00 Martin, Inc Spindles, Solenoid #541 812.1506/11/2024
019-1915-62510-00 Herr Petroleum Corp 664.1 Gal Diesel #2, 753.1 Gal Unleaded Ethanol 4,198.33 000009262806/11/2024
019-1915-65000-00 Office Specialists, Inc.Hand Soap 143.0206/11/2024
019-1915-65000-00 Office Specialists, Inc.Rubber bands, Soap 237.4906/11/2024
019-1915-66000-00 Galesburg Electric, Inc.Lights, Recycle Lights 88.1006/11/2024
019-1915-66000-00 Galesburg Electric, Inc.Lights, Batteries, Tape, Lamp 276.2206/11/2024
019-1915-66000-00 Galesburg Electric, Inc.Lights, Wires, Test Lead DMM Set 1,253.5406/11/2024
019-1915-66000-00 Galesburg Electric, Inc.Lights 145.1906/11/2024
019-1915-66000-00 Galesburg Electric, Inc.Breakers, Covers 50.9106/11/2024
019-1915-66000-00 FlagsUSA Flags 767.3906/11/2024
019-1915-66500-00 Scott Equipment, LLC Cordless Blower 300.0006/11/2024
019-1915-66500-00 ULINE 55 Gal Steel Drum Dolly 96.8306/11/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 9
Account Number Vendor AmountDescription PO No Date
019-1915-66500-00 Batterton Auto Supply Tire Patch Supplies 116.5406/11/2024
019-1915-68500-00 Hawkins, Inc Misc Chemicals 2,352.4406/11/2024
15,973.39Subtotal for Divison: 1915
019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0005/31/2024
019-1920-55500-00 M&M Golf Cars, LLC Replaced Bent A-Plate, Aligned Steering 203.0906/11/2024
019-1920-55700-00 Johnson Controls Security Solutions 06/24 - 08/24 - Quarterly Billing Cust# 01300 115406615 900.6706/11/2024
019-1920-55700-00 Meyer Landscape & Design Inc Design and installation of new entrance sign and landscaping at 21,158.68 000009273106/11/2024
019-1920-55700-00 Johnson Controls Security Solutions Duplicate Credit Repayment - Cust# 01300 115404891 320.5306/11/2024
019-1920-57500-00 Vestis 05/24 Service 58.2306/11/2024
019-1920-57500-00 Vestis 05/24 Service 58.2306/11/2024
019-1920-57500-00 Vestis 06/24 Service 58.2306/11/2024
019-1920-62510-00 Herr Petroleum Corp 201.9 Gal Diesel #2, 236.8 Gal Unleaded Ethanol 1,299.61 000009262906/11/2024
019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCRebate -49.9906/11/2024
019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCWinpro, Algaecide 907.4806/11/2024
019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCFall 22 Early Order Program -349.2006/11/2024
019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCTrimec Bent Grass 146.3506/11/2024
019-1920-64000-00 Proud Company LLC Shirts 638.9006/11/2024
019-1920-64000-00 HORNUNG'S GOLF PRODUCTS, INC Gloves, Grips 1,091.7006/11/2024
019-1920-64125-00 Butch's Pizza Inc.Misc Pizzas 66.0006/11/2024
019-1920-64125-00 Butch's Pizza Inc.Misc Pizzas 60.5006/11/2024
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 1,103.0006/11/2024
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 696.4006/11/2024
019-1920-64125-00 SCNS SPORTS FOODS Misc Concessions 137.6006/11/2024
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 119.6006/11/2024
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 128.7006/11/2024
019-1920-66000-00 Lacky Monument Co.Bunker Links Pavers 5 Names 200.0006/11/2024
019-1920-76000-00 Sinacola LLC Bunker Links Hole 15 Bridge Replacement 22,155.00 000009265006/11/2024
019-1920-88300-00 M&M Golf Cars, LLC 04/24 Lease Payment 533.3406/11/2024
51,672.65Subtotal for Divison: 1920
019-1925-56000-00 Terry Allen, Inc Campground - Toilet Rental - 4 Regular Units 4/11/24 - 10/14/24. 240.00 000009263606/11/2024
019-1925-64000-00 Baxter's Firewood & Mulch Firewood Bundles 1,500.0006/11/2024
1,740.00Subtotal for Divison: 1925
019-1930-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 85.2006/11/2024
019-1930-64125-00 Atlantic Coca-Cola Misc Concessions 94.2006/11/2024
019-1930-65000-00 Office Specialists, Inc.Toilet Cleaner 46.1306/11/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 10
Account Number Vendor AmountDescription PO No Date
225.53Subtotal for Divison: 1930
019-1935-55700-00 Johnson Controls Security Solutions Annual Service Charge Cust# 01300 115405550 669.4706/11/2024
019-1935-55700-00 Johnson Controls Security Solutions Credit - Annual Service Charge Cust# 01300 115405550 -550.4506/11/2024
019-1935-57500-00 Vestis 05/24 Service 454.4806/11/2024
019-1935-57500-00 Vestis 06/24 Service 454.4806/11/2024
019-1935-57500-00 Vestis 05/24 Service 454.4806/11/2024
019-1935-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 86.8906/11/2024
1,569.35Subtotal for Divison: 1935
019-1940-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 55.8906/11/2024
019-1940-61000-00 Office Specialists, Inc.Copy Paper, Clips, Paper 65.2806/11/2024
121.17Subtotal for Divison: 1940
019-1950-55700-00 J.P. Benbow, Inc.Install new high tensel strength concrete pad as per quote 3,370.00 000009268606/11/2024
019-1950-55700-00 J.P. Benbow, Inc.Remove and Replace Filtration Pump and Motor at Lakeside Pool as 51,094.00 000009268606/11/2024
019-1950-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 277.6706/11/2024
019-1950-64125-00 Gold Medal - Central Illinois, LLC Misc Concessions Supplies 76.9506/11/2024
019-1950-64125-00 Gold Medal - Central Illinois, LLC Misc Concessions Supplies 3,454.0406/11/2024
019-1950-64125-00 Gold Medal - Central Illinois, LLC Misc Concessions Supplies 1,400.0006/11/2024
019-1950-65000-00 Office Specialists, Inc.Disinfectant Cleaner 60.8906/11/2024
019-1950-66000-00 Galesburg Builders Supply, Inc Caulk 406.8006/11/2024
019-1950-68500-00 Hawkins, Inc Misc Chemicals 1,679.9906/11/2024
61,820.34Subtotal for Divison: 1950
019-1965-51000-00 Lacky Monument Co.Date of Passing - 2 People 400.0006/11/2024
019-1965-54000-00 Roger Darst Cell Phone Allowance 30.0005/31/2024
019-1965-57500-00 Vestis 05/24 Service 39.4406/11/2024
019-1965-57500-00 Vestis 06/24 Service 39.4406/11/2024
019-1965-57500-00 Vestis 05/24 Service 39.4406/11/2024
019-1965-61000-00 Office Specialists, Inc.Copy Paper 46.9906/11/2024
019-1965-62500-00 Midstate Manufacturing, Inc.Hose #588 108.8906/11/2024
019-1965-62500-00 Scott Equipment, LLC Tire Assy #585 332.0006/11/2024
019-1965-62510-00 Herr Petroleum Corp 179.1 Gal Diesel #2 511.59 000009263006/11/2024
019-1965-66000-00 FlagsUSA Flags 467.2506/11/2024
2,015.04Subtotal for Divison: 1965
019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0005/31/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 11
Account Number Vendor AmountDescription PO No Date
019-1975-62500-00 Advance Auto Parts Filter Kit #144 95.3506/11/2024
019-1975-63500-00 Martenson Turf Products, Inc.Mix MTP24-301 472.5006/11/2024
597.85Subtotal for Divison: 1975
Subtotal for Fund 019 185,138.39
020-0000-20102-00 Brightspeed 05/24 Service Acct#304035525 65.7506/11/2024
020-0000-37100-00 EAA Chapter 1643 Reimbursement for Overpayment on AED for Airport 149.0006/11/2024
020-0000-55500-00 Alta Construction Equipment Illinois, LLC Changed Service Interval #507 987.4706/11/2024
020-0000-55500-00 Alta Construction Equipment Illinois, LLC Update Service Pack, Changed Service Interval #357 872.2306/11/2024
020-0000-55700-00 Howe Overhead Doors, Inc.Serviced Door & Operator Replaced Cable & Fittings 722.0006/11/2024
020-0000-62500-00 Valley Distribution Corp.Def Fluid 335.5005/31/2024
020-0000-62510-00 Herr Petroleum Corp 625.9 Gal Diesel 1,787.87 000009263106/11/2024
020-0000-64500-00 Davies Imperial Coatings, Inc Yellow traffic paint for Airport Division 2024 15,246.00 000009271306/11/2024
020-0000-66500-00 ULINE 55 Gal Steel Drum Dolly 96.8306/11/2024
20,262.65Subtotal for Divison: 0000
Subtotal for Fund 020 20,262.65
021-0000-54500-00 Kyle Bumphrey Tuition -Incident Safety Officer-Champaign Il- 24-17- KBumphrey 500.0006/11/2024
021-0000-68600-00 Municipal Emergency Services, Inc Lifting Straps & Case 24-08 200.0906/11/2024
700.09Subtotal for Divison: 0000
Subtotal for Fund 021 700.09
024-0000-83100-00 Larson Family Real Estate, LLLP 01/24 - 03/24 - Sales Tax Rebate 5,900.7306/11/2024
5,900.73Subtotal for Divison: 0000
Subtotal for Fund 024 5,900.73
030-0000-20102-00 Brightspeed 05/24 Service Acct#304035525 191.8306/11/2024
030-0000-20102-00 Stratus Networks, Inc 06/24 Service Acct# 7382 119.1006/11/2024
310.93Subtotal for Divison: 0000
030-0320-51500-00 WGIL/WAAG/WLSR, Inc.05/24 Radio Ads 200.0005/31/2024
030-0320-54500-00 Kraig Boynton Mileage - Monthly HSTP Meeting for PCOM's - KBoynton 34.1706/11/2024
030-0320-55500-00 J F Ahern Annual Sprinkler Inspection 127.6405/31/2024
030-0320-55500-00 J F Ahern Annual Fire Alarm Inspection 294.7505/31/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 12
Account Number Vendor AmountDescription PO No Date
030-0320-55700-00 Howe Overhead Doors, Inc.West End Door - Installation of Operator & Rail 1,100.0005/31/2024
030-0320-55800-00 K COM Technologies, Inc Replaced & Installed Camera Wall Mounts 1,065.0006/11/2024
030-0320-62500-00 Napa Auto Parts Return Belt -8.7005/31/2024
030-0320-62500-00 Napa Auto Parts Belt 82.2905/31/2024
030-0320-62500-00 Napa Auto Parts Tensioner Assy, Pulley, Belt 101.7705/31/2024
030-0320-62500-00 Napa Auto Parts Electrical Connector, Capsules 72.8706/11/2024
030-0320-62500-00 Napa Auto Parts Bar Frame Bushing, Sway Bar Link, Shock Absorber 153.9505/31/2024
030-0320-62510-00 Herr Petroleum Corp 273 Gal Unleaded Ethanol 751.17 000009262706/11/2024
030-0320-62510-00 Herr Petroleum Corp 277 Gal Unleaded Ethanol 779.92 000009262705/31/2024
030-0320-62510-00 Herr Petroleum Corp 264.5 Gal Unleaded Ethanol 783.33 000009262705/31/2024
030-0320-62510-00 Herr Petroleum Corp 246.4 Gal Unleaded Ethanol 693.77 000009262705/31/2024
030-0320-62510-00 Herr Petroleum Corp 316 Gal Unleaded Ethanol 935.86 000009262705/31/2024
030-0320-65500-00 Napa Auto Parts Thermometer Oversized Dial 10.9305/31/2024
030-0320-65500-00 Batterton Auto Supply Balancing Beads 139.2006/11/2024
7,317.92Subtotal for Divison: 0320
030-0370-51500-00 WGIL/WAAG/WLSR, Inc.05/24 Radio Ads 200.0005/31/2024
030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0005/31/2024
030-0370-54500-00 Kraig Boynton Mileage - Monthly HSTP Meeting for PCOM's - KBoynton 34.1706/11/2024
030-0370-55500-00 Nichols Diesel Service, Inc State & Fed Tests #2003 58.5005/31/2024
030-0370-55500-00 J F Ahern Annual Sprinkler Inspection 127.6405/31/2024
030-0370-55500-00 J F Ahern Annual Fire Alarm Inspection 294.7505/31/2024
030-0370-55700-00 American Pest Control Inc 05/24 Pest Service 65.0005/31/2024
030-0370-55700-00 American Pest Control Inc 05/24 Pest Service 65.0005/31/2024
030-0370-55800-00 K COM Technologies, Inc Replaced & Installed Camera Wall Mounts 1,065.0006/11/2024
030-0370-57500-00 Cintas, Inc 05/24 Service 155.3205/31/2024
030-0370-57500-00 Cintas, Inc 05/24 Service 274.2905/31/2024
030-0370-61000-00 Office Specialists, Inc.Correction Tape, Pens 35.9305/31/2024
030-0370-62500-00 Eastern Iowa Tire Tires 439.6805/31/2024
030-0370-62500-00 O'Reilly Auto Parts Gas Cylinders 31.9805/31/2024
030-0370-62500-00 Napa Auto Parts Fuel Filter, Oil Filter 154.9006/11/2024
030-0370-62500-00 Eastern Iowa Tire Tires 677.5505/31/2024
030-0370-62500-00 Napa Auto Parts Blower Motor Resistor, Blower Mtr Assy Flan 103.6806/11/2024
030-0370-62510-00 Herr Petroleum Corp 590.2 Gal Diesel #2 1,748.99 000009262705/31/2024
030-0370-65500-00 Batterton Auto Supply Balancing Beads 139.2006/11/2024
030-0370-65500-00 Advance Auto Parts Lube, Fuel Filter 8.5605/31/2024
030-0370-65500-00 Advance Auto Parts Retrun Fuel Filter -2.0905/31/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 13
Account Number Vendor AmountDescription PO No Date
030-0370-65500-00 Napa Auto Parts Fitting 2.3905/31/2024
030-0370-65500-00 Napa Auto Parts Coated Glass Tire 116.7205/31/2024
030-0370-65500-00 Napa Auto Parts Meguiars Ult Compount 29.9806/11/2024
030-0370-65500-00 Napa Auto Parts Compound 7.9906/11/2024
030-0370-65500-00 Napa Auto Parts Electronic Cleaner 14.4905/31/2024
030-0370-65500-00 Napa Auto Parts Purple Power 38.9905/31/2024
030-0370-65500-00 Napa Auto Parts Fittings 9.2805/31/2024
030-0370-65500-00 Napa Auto Parts Mandrel Set, Surface Cond Pad 32.0306/11/2024
030-0370-66500-00 Napa Auto Parts Impact Socket 21.8105/31/2024
030-0370-66500-00 Napa Auto Parts Grease Cart 131.8005/31/2024
030-0370-66500-00 Napa Auto Parts Wheel Dolly 150.9906/11/2024
030-0370-66500-00 Napa Auto Parts Air Hose 39.9905/31/2024
6,304.51Subtotal for Divison: 0370
Subtotal for Fund 030 13,933.36
051-0000-66000-00 Liqui-Green Lawn & Tree Care Prepay Spring/Summer/Fall Applications Cust # 8350 1,282.5006/11/2024
1,282.50Subtotal for Divison: 0000
Subtotal for Fund 051 1,282.50
053-0000-55700-00 J.P. Benbow, Inc.Remove and replace two 1.2M BTU outdoor pool heaters per bid spe 51,743.00 000009271906/11/2024
51,743.00Subtotal for Divison: 0000
Subtotal for Fund 053 51,743.00
054-0000-63500-00 Stoneleaf Nursery Misc Trees/Bushes 542.0406/11/2024
054-0000-83100-00 Lipanda Foudation Urban Agriculture Incentive Lipanda Foundation 4,409.85 000009270406/11/2024
054-0000-83100-00 Greenlords Pharms LLC Urban Agriculture Incentive - Greenlords Pharms 1,147.58 000009249306/11/2024
6,099.47Subtotal for Divison: 0000
Subtotal for Fund 054 6,099.47
057-0000-61700-00 Southern Computer Warehouse Computer 719.5406/11/2024
057-0000-61700-00 Southern Computer Warehouse Computers 1,474.7006/11/2024
2,194.24Subtotal for Divison: 0000
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 14
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 057 2,194.24
058-0000-66500-00 Birkeys Farm Store, Inc Purchase of a Cub Cadet PROZ 972SDL Mower with trade in of old u 18,981.00 000009274106/11/2024
18,981.00Subtotal for Divison: 0000
Subtotal for Fund 058 18,981.00
059-0000-55700-00 Gunther Construction Co., a div. of UCM, IncLake Storey Trail Widening & Resurfacing 45,033.66 000009271406/11/2024
45,033.66Subtotal for Divison: 0000
Subtotal for Fund 059 45,033.66
061-0000-10701-00 IL Rural Water Assn.01/25 - 07/25 - Membership 231.2506/11/2024
061-0000-20101-00 GROVER FUGATE Refund Check 021821-000, 874 DAY ST 6.3406/05/2024
061-0000-20101-00 JUDY FULTON Refund Check 065864-000, 945 DAYTON DR 3 91.0005/30/2024
061-0000-20101-00 DONALD GARRETT Refund Check 066568-000, 1521 E NORTH ST 64.0806/05/2024
061-0000-20101-00 ERIN HARDIGAN Refund Check 065153-000, 893 N PRAIRIE ST 4 71.7606/05/2024
061-0000-20101-00 LYNN CASTELLANO Refund Check 009428-001, 268 N IVAN AVE 20.4006/05/2024
061-0000-20101-00 JUDITH GORHAM Refund Check 051329-005, 412 N HENDERSON ST 136.9005/30/2024
061-0000-20101-00 JOSE GUTIERREZ Refund Check 060759-001, 1183 S HENDERSON ST 97.2706/05/2024
061-0000-20101-00 ERIN GREEN Refund Check 058846-000, 827 FLORENCE AVE 69.2105/30/2024
061-0000-20101-00 JONATHAN HANK Refund Check 064168-000, 1425 W LOSEY ST 37.7706/05/2024
061-0000-20101-00 ELIZABETH BIRD Refund Check 049964-000, 1798 WILLARD ST 63.2406/05/2024
061-0000-20101-00 EDMUND BETTS Refund Check 067655-000, 1132 N CEDAR ST 55.6106/05/2024
061-0000-20101-00 VIKKI BECK Refund Check 046162-001, 619 OHIO AVE 35.4606/05/2024
061-0000-20101-00 ANASTASIA BEETLER Refund Check 060992-001, 682 BEECHER AVE LOWER 36.7905/30/2024
061-0000-20101-00 JAMARE BRITTON Refund Check 066067-001, 2502 DANIEL DR SOUTH 84.4805/30/2024
061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-193, 52 SILVER ST 102.3205/30/2024
061-0000-20101-00 LUIS MENDEZ Refund Check 064863-001, 805 S FARNHAM ST 77.0605/30/2024
061-0000-20101-00 ANGELICA GAMEZ Refund Check 059069-000, 386 HAWKINSON AVE 67.3705/30/2024
061-0000-20101-00 LOIS HALL Refund Check 067496-000, 365 S WHITESBORO ST 142.3706/05/2024
061-0000-20101-00 CHAD GALYEAN Refund Check 007256-002, 470 E THIRD ST 40.4105/30/2024
061-0000-20101-00 MARY KARLOVICH Refund Check 011146-000, 506 JANICE LN 23.2406/05/2024
061-0000-20101-00 VICTORIA MECUM Refund Check 062858-000, 2381 DANIEL DR SOUTH 1.2605/30/2024
061-0000-20101-00 WALTER JIMENEZ Refund Check 059390-008, 1540 BATEMAN ST 119.2105/31/2024
061-0000-20101-00 PHILLIP MONTGOMERY Refund Check 009525-001, 359 E THIRD ST 54.1306/05/2024
061-0000-20101-00 DEMARKIUS MEDLEY Refund Check 012628-000, 532 W LOSEY ST 59.2105/30/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 15
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 JEREMY MUNSON Refund Check 067793-000, 1228 GARDEN LN 137.1006/05/2024
061-0000-20101-00 JAMES STREBECK Refund Check 067239-000, 513 N SEMINARY ST 57.5506/05/2024
061-0000-20101-00 STACY STAMBAUGH Refund Check 008353-000, 1575 FLORENCE AVE 21.4606/11/2024
061-0000-20101-00 SABRINA SACKFIELD Refund Check 058136-000, 461 IOWA AVE 169.6106/05/2024
061-0000-20101-00 Melissa Wooldridge Refund Check 062459-000, 147 S PLEASANT AVE 43.5706/05/2024
061-0000-20101-00 AMANDA VEST Refund Check 013882-000, 911 PARK VIEW RD 19.1706/05/2024
061-0000-20101-00 ANNE MILLER Refund Check 057863-002, 938 ARNOLD ST 82.3705/30/2024
061-0000-20101-00 MARK MARTIN Refund Check 005097-072, 253 N CHAMBERS ST UPPER 94.3906/05/2024
061-0000-20101-00 TYLER LEIHENSEDER Refund Check 065532-000, 59 N SOANGETAHA RD 48.8706/05/2024
061-0000-20101-00 PAULA HEVLAND Refund Check 065506-000, 1742 BAIRD AVE 49.0806/05/2024
061-0000-20102-00 Brightspeed 05/24 Service Acct#304035525 261.8506/11/2024
061-0000-20102-00 Stratus Networks, Inc 06/24 Service Acct# 7382 114.4506/11/2024
061-0000-51000-00 ARMARC/MunicipalH20 Monthly Maintance Fee 350.0006/11/2024
061-0000-51000-00 Pace Analytical Services LLC Water Testing 285.0006/11/2024
061-0000-51000-00 Pace Analytical Services LLC Water Testing 35.0006/11/2024
061-0000-51000-00 US Sterling Capital Corp., Inc.Reliance Bank 240.0006/11/2024
061-0000-51000-00 SpringbrookSoftware LLC 05/24 Paypad Transactions 174.2405/31/2024
061-0000-51000-00 Pace Analytical Services LLC Water Testing 4,572.4006/11/2024
061-0000-51000-00 Pace Analytical Services LLC Water Testing 14.5006/11/2024
061-0000-51000-00 Pace Analytical Services LLC Water Testing 25.0006/11/2024
061-0000-54000-00 Frontier 06/24 Service Acct# 309-867-2701-033099-2 454.6906/11/2024
061-0000-54000-00 Jerami Brown Cell Phone Allowance 30.0005/31/2024
061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0005/31/2024
061-0000-54000-00 Mark Schwieter Cell Phone Allowance 30.0005/31/2024
061-0000-54000-00 Scott Seiberlich Cell Phone Allowance 30.0005/31/2024
061-0000-54000-00 Roger Mettler Cell Phone Allowance 30.0005/31/2024
061-0000-55000-00 IL Rural Water Assn.07/24 - 12/24 - Membership 323.7506/11/2024
061-0000-55700-00 Gunther Construction Co., a div. of UCM, IncW Main St Water Plant Parking Lot Resurfacing 85,278.84 000009275106/11/2024
061-0000-55700-00 American Pest Control Inc 05/24 Pest Service 55.0006/11/2024
061-0000-55700-00 American Pest Control Inc 05/24 Pest Service 40.0006/11/2024
061-0000-55700-00 Royal Cleaning Services 06/24 Janitorial Services 536.0006/11/2024
061-0000-65500-00 Office Specialists, Inc.Vehicle Wash 80.2406/11/2024
061-0000-66000-00 Core & Main SS Tap 1,733.8006/11/2024
061-0000-66000-00 FlagsUSA Flags 272.8506/11/2024
061-0000-66000-00 Core & Main 1" FEMALE FLARE X 1" COMP 90 SOLID BEND (FORD) 596.40 000009255406/11/2024
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL PP2 - DELIVERED 239.63 000009260706/11/2024
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 329.00 000009260706/11/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 16
Account Number Vendor AmountDescription PO No Date
061-0000-66000-00 USA Bluebook, Inc.Transfer Pipets 85.6506/11/2024
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 185.06 000009260706/11/2024
061-0000-68500-00 USA Bluebook, Inc.Misc Chemicals 31.4006/11/2024
061-0000-68500-00 USA Bluebook, Inc.Misc Chemicals 397.7406/11/2024
99,373.80Subtotal for Divison: 0000
Subtotal for Fund 061 99,373.80
067-0000-51000-00 SpringbrookSoftware LLC 05/24 Paypad Transactions 87.1305/31/2024
067-0000-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental - 1 Regular Unit 3/15/24-11/17/24 120.00 000009263606/11/2024
207.13Subtotal for Divison: 0000
Subtotal for Fund 067 207.13
078-0000-56535-00 James M Kelly, Attorney 03/24 Legal Services 198.0006/11/2024
078-0000-56535-00 James M Kelly, Attorney 03/24 Legal Services 990.0006/11/2024
078-0000-56535-00 James M Kelly, Attorney 03/24 Legal Services 148.5006/11/2024
078-0000-56535-00 James M Kelly, Attorney 02/24 Legal Services 411.0206/11/2024
078-0000-56535-00 James M Kelly, Attorney 03/24 Legal Services 16.5006/11/2024
078-0000-56535-00 James M Kelly, Attorney 03/24 Legal Services 2,858.0006/11/2024
078-0000-56535-00 OSF Occupational Medicine DOS 05/28/24 - Pat Acct#0020397900 160.6406/11/2024
078-0000-56535-00 James M Kelly, Attorney 03/24 Legal Services 1,145.5006/11/2024
078-0000-56535-00 James M Kelly, Attorney 03/24 Legal Services 775.5006/11/2024
078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 05/21/24 Pat Acct# 245474 117.6606/11/2024
078-0000-56535-00 James M Kelly, Attorney 02/24 Legal Services 1,254.0006/11/2024
078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS - 02/15/24 -02/29/24 - ID# WC2023-014 121.2606/11/2024
078-0000-56535-00 James M Kelly, Attorney 03/24 Legal Services 49.5006/11/2024
078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS - 03/04/24 -03/14/24 - ID# WC2023-014 135.8006/11/2024
078-0000-56535-00 James M Kelly, Attorney 02/24 Legal Services 644.5606/11/2024
078-0000-56535-00 James M Kelly, Attorney 03/24 Legal Services 660.0006/11/2024
078-0000-56597-00 Foremost Industrial Technologies Soft Starter, Remote Keypad Kit 4,637.2306/11/2024
14,323.67Subtotal for Divison: 0000
Subtotal for Fund 078 14,323.67
091-0000-20102-00 Galesburg Sanitary Dist.04/24 Credit Card Processing Fees -2,895.5806/11/2024
091-0000-20102-00 Galesburg Sanitary Dist.04/24 Postage for Liens -9.7106/11/2024
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 17
Account Number Vendor AmountDescription PO No Date
091-0000-20102-00 Galesburg Sanitary Dist.04/24 Lien & Collection Fees -84.6606/11/2024
091-0000-20102-00 Galesburg Sanitary Dist.06/24 Sanitary District Fees - Less 3% Collection Fee -15,717.2706/11/2024
091-0000-22003-00 Galesburg Sanitary Dist.06/24 Sanitary District Fees 523,909.2606/11/2024
505,202.04Subtotal for Divison: 0000
Subtotal for Fund 091 505,202.04
Report Total: 1,159,660.01
AP-Transactions by Account (06/11/2024 - 10:08 AM)Page 18
Check Date Check #Vendor Name Description Account #Amount
5/30/2024 0 Chuck Humes 05/28 - Umped Softball - 3 Games 019-1940-51400 120.00
5/30/2024 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 651.80
5/30/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 499.10
5/30/2024 0 J. Andrew O'Daniel Additional Roundtrip Mileage - St Louis Mo - Meals 078-0000-56535 66.74
5/30/2024 0 Mechanical Service Inc.Furnace Replacement - 1660 Baird Ave 023-0000-83100 3,857.00
5/30/2024 99591 NIU Outreach ILCMA 2024 Summer Conference (19938) Order #705580 -EHanson 001-0110-54500 250.00
5/30/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
6/6/2024 0 Chuck Humes 06/04 - Umped Softball - 3 Games 019-1940-51400 120.00
6/6/2024 0 Drew Brown 06/04 - Umped Softball - 3 games 019-1940-51400 120.00
6/6/2024 99642 Knox County Collector Property Tax - 90-19-100-001 NW Sec 19 lyg SW I-74 & lyg NE RR 024-0000-84500 8,255.12
6/6/2024 99642 Knox County Collector Property Tax - 90-20-300-013 - SW Sec 20 lyg S I-74 & NW FA400 &024-0000-84500 2,091.28
6/6/2024 99642 Knox County Collector Property Tax - 90-19-300-003 - Lot 1 SW Sec 19 (Ex Pts for Rd)024-0000-84500 1,120.30
6/6/2024 99642 Knox County Collector Property Tax - 90-19-200-002 - PT lot 6 Commissioners Sub lyg SW 024-0000-84500 227.10
6/6/2024 99642 Knox County Collector Property Tax - 90-18-300-005 - 13.38 Acs lyg S & W of I-74 S1/2 024-0000-84500 959.36
6/6/2024 99642 Knox County Collector Property Tax - 90-19-200-005- W 1/2 NE Sec 19 lyg S I-74 & pt Lo 024-0000-84500 2,280.82
6/6/2024 99642 Knox County Collector Property Tax - 90-19-401-002 - SE Sec 19 lyg N RR & lyg S I-74 024-0000-84500 11,823.44
6/6/2024 99641 Knox County Recorders Office Release 1 Property Maint Liens 001-0160-51300 63.00
6/6/2024 99641 Knox County Recorders Office 2 Water/Sewer/Refuse Lien Filed 061-0000-51000 63.00
6/6/2024 0 Nathaniel Clark 05/28/24 - Umped Softball - 3 Games 019-1940-51400 120.00
6/6/2024 0 OSF St Mary Medical Center Workers Comp - Pat# 11187207101 DOS 10/28/23 078-0000-56535 797.47
6/11/2024 0 Bluefin Payment Systems 05/24 Pay Pad Processing Fee 001-0115-51000 293.57
6/11/2024 0 Bluefin Payment Systems 05/24 Pay Pad Processing Fee 001-0306-51000 257.92
6/11/2024 0 Bluefin Payment Systems 05/24 UB Webpayment Credit Card Processing Fee 061-0000-51000 3,793.20
6/11/2024 0 Bluefin Payment Systems 05/24 Pay Pad Processing Fee 001-0410-51000 257.93
6/11/2024 0 Bluefin Payment Systems 05/24 Pay Pad Processing Fee 061-0000-51000 1,294.36
6/11/2024 0 Bluefin Payment Systems 05/24 UB Webpayment Credit Card Processing Fee 067-0000-51000 1,896.60
6/11/2024 0 Bluefin Payment Systems 05/24 Pay Pad Processing Fee 067-0000-51000 647.20
6/11/2024 0 Breakthru Beverage Illinois, LLC Liquor for Golf Concessions 019-1920-64125 380.00
6/11/2024 0 Cardconnect 05/24 Credit Connect Charges 019-1930-51000 73.10
6/11/2024 0 Cardconnect 05/24 Credit Connect Charges 019-1960-51000 3.34
6/11/2024 0 Cardconnect 05/24 Credit Connect Charges 019-1905-51000 486.68
6/11/2024 0 Cardconnect 05/24 Credit Connect Charges 019-1935-51000 80.72
6/11/2024 0 Cardconnect 05/24 Credit Connect Charges 019-1950-51000 300.34
6/11/2024 0 Cardconnect 05/24 Credit Connect Charges 019-1955-51000 25.57
6/11/2024 0 Cardconnect 05/24 Credit Connect Charges 019-1945-51000 65.83
6/11/2024 0 Cardconnect 05/24 Credit Connect Charges 019-1925-51000 628.52
6/11/2024 0 Euclid Beverage LIquor for Golf Concessions 019-1920-64125 899.35
6/11/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 644.60
6/11/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 198.90
6/11/2024 0 Wells Fargo Merchant Services 05/24 Credit Card Fees 019-1920-51000 3,630.89
Grand Total 49,844.15$
Advance Checks and ACH Payments as of 6/11/2024
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GUG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
JUNE 17, 2024
AGENDA ITEM: Zoning Amendment, R2, Two Family to R1A, Single Family for parcel identification
number 99-22-251-007, at the northeast corner of Saluda Rd and Huston St.
SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required
public hearing during their May 21, 2024 meeting. On a vote of 8 ayes (Members Cochrane, Johnson,
Lee, Markwart, McKelvie, Paulsgrove, Uhlmann), zero nays and zero abstentions, the P&Z
recommended approval of the Zoning Amendment. The City Manager and Director of Community
Development concur with the P&Z’s recommendation.
BACKGROUND: The current owner purchased the property in April 2022. They are proposing to grow
produce on the property and the proposed R1A zoning district would allow Agriculture.
The 2019 Comprehensive Plan indicates this area to be Single Family (which is R1A).
It should be noted that the (AG) Agricultural district requires a minimum of 10 acres and is intended
for larger farming operations. The R1A zoning district does allow Agriculture as a Permissive Use and
would meet the needs of the applicant to move forward with their proposed project.
The city ordinance defines Agriculture as the growing of farm crops, truck garden crops, animal and
poultry husbandry, apiculture, aquaculture, dairying, floriculture, horticulture, nurseries, tree farms,
sod farms, pasturage, viticulture, wholesale greenhouses and the growing, developing, processing,
conditioning, or selling of hybrid seed corn, seed beans, seed oats or other farm seeds. In interpreting
the foregoing definition, it is the intent of this chapter to make the definition of Agriculture as used
herein identical to the definition of Agriculture used in ILCS Ch. 55, Act 5, § 5-12001, as amended
from time to time.
BUDGET IMPACT: There would be no anticipated impact upon the budget if the zoning amendment
is approved.
SUPPORTING DOCUMENTS:
1.Aerial map – General location
2.Zoning amendment ordinance
KNOX COUNTY Zoning Land Use
North M2, Heavy Industrial Railroad
West M2, Heavy Indutrial Railroad
East R2, Two Family & R3A Multi Family Residential
South R2-Two Family Residential
24-1009
ORDINANCE NO. _________________
WHEREAS, pursuant to a public hearing duly held as required by law, the Planning and
Zoning Commission to the City of Galesburg, Illinois, has reported on a proposition to amend the
Zoning Map of said City as hereinafter set forth;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS:
SECTION ONE: The following described real estate shall be, and the same hereby is, rezoned
from R2, Two-Family to R1A, Single Family District:
All that portion of Lots 12 through 18, inclusive, Block 6 of Spaulding’s Addition to the City of
Galesburg, Knox County, Illinois, Described as follows: Beginning at the intersection of the north
line of Huston Street with the west line of Broad Street, according to said recorded plat thereof,
thence westerly along said Huston Street for a Distance of 160.0 feet more or less, to intersection
with a line drawn parallel with and distant 85.0 feet easterly of, as measure at right angles form the
Burlington Northern and Santy Fe Railway Company (Formerly Chicago, Burlington and Quincy
Railroad Company) main track centerline, now located and constructed upon, over and across said
Block 6 of Spaulding’s addition; thence northeasterly along said paralleled line 475 feet more or
less, to intersection with said west line of said Broad Street; thence southerly along said west line
of said Borad Street 445.0 feet, more or less, to the point of beginning.
Parcel Identification Numbers (PINs): portion of 99-22-251-007
Commonly known as: VL at the northeast corner of Saluda Rd & Huston St, Galesburg, IL
SECTION TWO: The Zoning Map of the City of Galesburg shall be, and the same hereby is,
changed in accordance with the provisions hereof.
SECTION THREE: All ordinances, or parts of ordinances, in conflict with this ordinance are,
to the extent of such conflict, hereby repealed.
SECTION 3 This ordinance shall be in full force and effect from and after its passage,
approval and publication as provided by law.
Approved this day of , 2024, by a roll call vote as follows:
Roll Call #:
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _________________________________________________________________________
ATTEST: ______________________________
Peter Schwartzman, Mayor
____________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GUG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
JUNE 17, 2024
AGENDA ITEM: Zoning Amendment, B1, Neighborhood Business to B2, General Business 755 N
Henderson St.
SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required
public hearing during their May 21, 2024 meeting. On a vote of 8 ayes (Members Cochrane,
Johnson, Lee, Markwart, McKelvie, Paulsgrove, Uhlmann), zero nays and zero abstentions, the
P&Z recommended approval of the Zoning Amendment. The City Manager and Director of
Community Development concur with the P&Z’s recommendation.
BACKGROUND: The applicant is proposing to purchase the property and would like to open a
tobacco shop. In the B2 zoning district, a Cigar, Cigarette, Tobacco Store is a Permissive Use.
The purpose of the B2 District is to provide for a wide range of businesses and services relying
upon the patronage from areas beyond the immediate neighborhood in which they may be
located.
The closest B2 zoning district is approximately 640 feet to the north and is the property currently
being developed into a donut/ice cream store. The 2019 Comprehensive Plan indicates this area
to be Regional Commercial (which is B2).
BUDGET IMPACT: There would be no anticipated impact upon the budget if the zoning
amendment is approved.
SUPPORTING DOCUMENTS:
1.Aerial map – General location
2.Zoning amendment ordinance
KNOX COUNTY Zoning Land Use
North B1, Neighborhood Business Office
West B1, Neighborhood Business Office/Retail
East R1B, Single Family Residential
South B1, Neighborhood Business Restaurant (Domino’s)
24-1010
ORDINANCE NO. _________________
WHEREAS, pursuant to a public hearing duly held as required by law, the Planning and
Zoning Commission to the City of Galesburg, Illinois, has reported on a proposition to amend the
Zoning Map of said City as hereinafter set forth;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS:
SECTION ONE: The following described real estate shall be, and the same hereby is, rezoned
from B1, Neighborhood Business to B2, General Business:
Lots 1 and 2 in C.H. Mathew Subdivision of the West Half of Block 9 of the Finch Addition to the City
of Galesburg, Knox County, Illinois, EXCEPT the South 191 feet of said Lot 2 and EXCEPT those
portions previously conveyed or taken away for highway purposes.
Parcel Identification Numbers (PINs): portion of 99-10-151-051
Commonly known as: 755 N Henderson St, Galesburg, IL
SECTION TWO: The Zoning Map of the City of Galesburg shall be, and the same hereby is,
changed in accordance with the provisions hereof.
SECTION THREE: All ordinances, or parts of ordinances, in conflict with this ordinance are,
to the extent of such conflict, hereby repealed.
SECTION 3 This ordinance shall be in full force and effect from and after its passage,
approval and publication as provided by law.
Approved this day of , 2024, by a roll call vote as follows:
Roll Call #:
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _________________________________________________________________________
ATTEST: ______________________________
Peter Schwartzman, Mayor
____________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GUG Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
JUNE 17, 2024
AGENDA ITEM: Zoning Amendment of Parcel Identification Numbers: 99-13-331-003, 99-13-331-
004, 99-13-331-005, 99-13-331-030, 99-13-331-010, 99-13-331-011, 99-13-331-012, 99-13-331-
013, and 99-13-331-014, generally located south of First St and between Pennsylvania Ave and
Michigan Ave. from (R1A) Single Family to (B2) General Business.
SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required
public hearing during their May 21, 2024 meeting. On a vote of 8 ayes (Members Cochrane,
Johnson, Lee, Markwart, McKelvie, Paulsgrove, Uhlmann), zero nays and zero abstentions, the
P&Z recommended approval of the Zoning Amendment. The City Manager and Director of
Community Development concur with the P&Z’s recommendation.
BACKGROUND: The applicant is proposing to purchase the nine properties, demolish an existing
residence and retain the properties for potential future expansion of Daves Autobody, which is a
Permissive Use in the B2 zoning district.
The purpose of the B2 District is to provide for a wide range of businesses and services relying
upon the patronage from areas beyond the immediate neighborhood in which they may be
located.
The 2019 Comprehensive Plan indicates this area to be Single Family. In 2019 a zoning
amendment was approved from R1A to B2 for the northern portion of 2135 Grand Ave for a
previous expansion of Daves Autobody.
BUDGET IMPACT: There would be no anticipated impact upon the budget if the zoning
amendment is approved.
SUPPORTING DOCUMENTS:
1.Aerial map – General location
2.Zoning amendment ordinance
KNOX COUNTY Zoning Land Use
North R1A, Single Family Residential
West R3A, Multi-Family & B2 General Business Residential & vacant lot
East R1A, Single Family Residential & vacant lot
South B2, General Business Daves Autobody
24-1011
ORDINANCE NO. _________________
WHEREAS, pursuant to a public hearing duly held as required by law, the Planning and
Zoning Commission to the City of Galesburg, Illinois, has reported on a proposition to amend the
Zoning Map of said City as hereinafter set forth;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS:
SECTION ONE: The following described real estate shall be, and the same hereby is, rezoned
from R1A, Single Family to B2, General Business:
Parcel 1:
Williams Addition Lot 6, Block 4, City of Galesburg, Knox County, Illinois.
Parcel Identification Number: 99-13-331-003
Parcel 2:
Williams Addition Lot 7, Block 4, City of Galesburg, Knox County, Illinois.
Parcel Identification Number: 99-13-331-004
Parcel 3:
Williams Addition Lot 10, Block 4, City of Galesburg, Knox County, Illinois.
Parcel Identification Number: 99-13-331-005
Parcel 4:
Williams Addition Lot 11 and parts of Lots 14, 24 and 25, beginning at the Northwest Corner of
Lot 11, East 198’ S 131.74’ Northwesterly 223.59’ Northeasterly 42.22’ North to the Point of
Beginning.
Parcel 5:
Williams Addition Lot 5, Block 4, City of Galesburg, Knox County, Illinois.
Parcel Identification Number: 99-13-331-010
Parcel 6:
Williams Addition Lot 8, Block 4, City of Galesburg, Knox County, Illinois.
Parcel Identification Number: 99-13-331-011
Parcel 7:
Williams Addition Lot 9, Block 4, City of Galesburg, Knox County, Illinois.
Parcel Identification Number: 99-13-331-012
Parcel 8:
Williams Addition Lot 12, Block 4, City of Galesburg, Knox County, Illinois.
Parcel Identification Number: 99-13-331-013
Parcel 9:
Williams Addition Lot 13, Block 4, City of Galesburg, Knox County, Illinois.
Parcel Identification Number: 99-13-331-014
SECTION TWO: The Zoning Map of the City of Galesburg shall be, and the same hereby is,
changed in accordance with the provisions hereof.
SECTION THREE: All ordinances, or parts of ordinances, in conflict with this ordinance are,
to the extent of such conflict, hereby repealed.
SECTION 3 This ordinance shall be in full force and effect from and after its passage,
approval and publication as provided by law.
Approved this day of , 2024, by a roll call vote as follows:
Roll Call #:
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _________________________________________________________________________
ATTEST: ______________________________
Peter Schwartzman, Mayor
____________________________
Kelli R. Bennewitz, City Clerk
COUNCIL LETTER
CITY OF GALESBURG
JUNE 17, 2024
AGENDA ITEM: Amendment to Section 113.043 (C) of Chapter 113 of the Galesburg
Municipal Code regarding the limitation on the number of Class C-1 liquor licenses.
SUMMARY RECOMMENDATION: The City Manager, Liquor Commissioner and City
Clerk recommend approval of the ordinance.
BACKGROUND:Save More (formerly Save-a-Lot) is requesting a Class C-1 liquor license
for their soon to open grocery store. This license allows for the sale of all types of
alcoholic liquor for consumption off the premises only (packaged liquor). No gaming will
be permitted at this location.
This ordinance will increase the number of Class C-1 liquor licenses issued to 31 in the
City of Galesburg.
BUDGET IMPACT: Annual liquor license fee of $2,450.
SUPPORTING DOCUMENTS:
1. Ordinance
Prepared by: KRB Page 1 of 1
24-1013
ORDINANCE NO. _________________
AN ORDINANCE AMENDING SECTION 113.043 (C) OF THE GALESBURG MUNICIPAL CODE
REGARDING THE NUMBER OF CLASS C-1 LIQUOR LICENSES
WHEREAS, the City of Galesburg is an Illinois home rule municipal corporation organized
and operating pursuant to Article VII of the Illinois constitution of 1970; and
WHEREAS, Article VII, Section 6(a) of the Illinois grants a home rule unit authority to
exercise any power and perform any function pertaining to its government and affairs; and
WHEREAS, the City has adopted certain liquor license regulations designed to protect
the health, safety and welfare, which are codified in Chapter 113 of the Galesburg Municipal
Code; and
WHEREAS, Section 4-1 of the Illinois Liquor control Act, 235 ILCS 5/4-1, empowers the
Mayor and City Council to establish conditions, regulations and restrictions upon the issuance of
local liquor licenses not inconsistent with law as the public good and convenience may require;
and
WHEREAS, the Mayor and City Council desire to update and revise the Municipal Code
to reflect a change in the number of Class C-1 liquor licenses made available.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
FOLLOWS:
SECTION ONE:The foregoing recitals are hereby incorporated into this Ordinance as is
fully set forth herein.
SECTION TWO:Section 113.043 (C) of the Galesburg Municipal Code is amended in its
entirety, and shall hereafter read as follows:
(B)No more than 31 Class C-1 licenses shall be issued.
SECTION THREE:All ordinances or parts of ordinances, in conflict with this ordinance
are, to the extent of such conflict, hereby repealed.
SECTION FOUR:This ordinance shall be in full force and effect from and after its
passage, approval and publication as provided by law.
Approved this ______ day of __________________ 2024, by a roll call vote as follows:
Roll Call #: ____________
Ayes: ________________________________________________________________________
Nays: _______________________________________________________________________
Absent: ______________________________________________________________________
Abstain:______________________________________________________________________
_______________________________________
Peter D. Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
JUNE 17, 2024
AGENDA ITEM: Ordinance vacating Victoria Avenue between N. Cedar Street and N. West Street.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works and City Engineer
recommend approval of an ordinance vacating Victoria Avenue between N. Cedar Street and N.
West Street.
BACKGROUND: The City was petitioned to vacate a portion of Victoria Avenue located between
N. Cedar Street and N. West Street by an adjacent property owner. This section of Victoria
Avenue is 40 feet in width and is unimproved. The unimproved right-of-way is currently private
driveways and grass area, which the adjoining property owners have maintained over the years.
The City does not intend on installing a street on this right-of-way and does not have a use for
the property. Galesburg Sanitary District maintains a storm sewer line on the right-of-way. They
were notified of the vacation request and approved of the vacation so long as they were able to
continue maintenance of their storm sewer in the future. The ordinance reserves the right for
Galesburg Sanitary District to maintain their sewer.
A notice was provided to the property owners adjacent to this section of right-of-way advising
them of the proposed vacation. Half of the existing alley, or 20 feet, would be vacated to each
adjoining property owner. City staff recommend approval of the vacation ordinance.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1. Ordinance
2. Plat of Vacation (Exhibit A)
3. Location Map
ORDINANCE NO. _________________
AN ORDINANCE VACATING STREET RIGHT OF WAY
(Victoria Avenue between N. Cedar Street and N. West Street)
WHEREAS, Section 11-91-1 of the Illinois Municipal Code (65 ILCS 5/11-91-1) provides that
the corporate authorities of a municipality may by ordinance vacate any street or alley, or part
thereof, within their jurisdiction after determining that the public interest will be subserved by said
vacation; and
WHEREAS, Section 11-91-2 of the Illinois Municipal code (65 ILCS 5/11-91-2) provides that
upon the vacation of a street or alley, or any part thereof, by virtue of any ordinance of any
municipality, title to the land included therein will vest in the then owners of the land abutting
thereon, except in cases where the deed, or other instrument, dedicating a street or alley, or part
thereof, has expressly provided for a specific devolution of the title thereto upon the abandonment
or vacation thereof; and
WHEREAS, said vacation will not materially impair access to any property owner; and
WHEREAS, the City Council finds that the street right-of-way is of no further use to the City,
except as hereinafter provided; and
WHEREAS, certain public service facilities are situated in the street right-of-way; and
WHEREAS, the City Council further finds that the public interest is best served by the City’s
retention of a permanent easement in the street right-of-way for the maintenance, renewal, and
reconstruction of those facilities; and
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS, AS FOLLOWS:
SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is fully
set forth herein.
SECTION TWO: The City Council of the City of Galesburg, Illinois, hereby vacates, subject to
the terms set forth in this Ordinance, the street right-of-way of Victoria Avenue between N. Cedar
Street and N. West Street, being more particularly described as follows:
Street right of way 40 feet in width running east and west located between North Cedar
Street and North West Street from the western right-of-way line of North Cedar Street to
165 feet west of the western right-of-way line of North Cedar Street in the City of
Galesburg, Knox County, Illinois.
Said tract containing 0.16 acres, more or less, all situated in the City of Galesburg, Knox County,
Illinois.
SECTION THREE: That the common addresses and permanent index numbers of the particular
parcels acquiring title to property vacated pursuant to this ordinance are as follows:
124 Victoria Avenue 9903404014
125 Victoria Avenue 9903402012
SECTION FOUR: The vacation of the above described alley shall be subject to the following
conditions:
(A) A perpetual easement upon said vacated street right-of-way is hereby reserved for and
granted to the City of Galesburg, Illinois, or others or any public utilities, their successors
or assigns, to operate, maintain, renew, and reconstruct their facilities as now existing on,
over, or under that part of the street right-of-way; and
(B) A perpetual 10-foot-wide easement for storm sewer, centered over the existing storm
sewer and extending 5 feet to either side upon said vacated street right-of-way is hereby
reserved for and granted to the City of Galesburg, Illinois, or others or any public utilities,
their successors or assigns, to operate, maintain, renew, and reconstruct their facilities as
now existing on, over, or under that part of the street right of way; and
SECTION FIVE: The Mayor of the City of Galesburg, Illinois is hereby authorized to execute
and deliver, and the City Clerk of the City of Galesburg, Illinois is hereby authorized to attest to
said execution of a Plat of Vacation for the vacated street right-of-way, in substantially the form
of the copy of said Plat attached hereto and hereby incorporated by reference, as so authorized and
approved for and on behalf of the City of Galesburg, Illinois.
SECTION SIX: The City Clerk is directed to record a certified copy of this Ordinance with the
Knox County Office of the Recorder of Deeds after passage of this Ordinance.
SECTION SEVEN: This ordinance shall be in full force and effect from and after its passage,
approval and publication as provided by law.
Approved this ______day of ____________________, 2024, by roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
______________________________________________________________________________
Nays: ________________________________________________________________________
______________________________________________________________________________
Absent: _______________________________________________________________________
______________________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
Engineering Division, City of Galesburg
15:51 11/Aug/2023
/
Areas
Vacate Area
Water - Mains
City Main
Storm - GSD Manhole
Storm - Catch Basins
City of Galesburg
Storm - Private Catch Basins
City of Galesburg
Storm - GSD Mains
Sanitary - Manholes
Sanitary - Mains
The determination of fitness of use of this map is solely the responsibility of the userThe user must bear responsibility for the appropriate use of the information with respect to possible errors, original map scale, collection methodology, currency of data and other conditions specific to certain data.City of Galesburg
CITY OF GALESBURGOperating Under Council-Manager Government Since 1957 75 0 7537.5 Feet
Victoria Street Vacation
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
JUNE 17, 2024
AGENDA ITEM: Resolution of support and commitment for the State of Illinois Rebuild
Downtowns and Main Streets Capital Grant for proposed improvements on Simmons Street
between Cherry Street and Prairie Street and between Kellogg Street and Seminary Street.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works and City Engineer
recommend approval of the resolution supporting the City’s application and authorizing city
funds as a match for the grant application.
BACKGROUND: The City was previously awarded a State of Illinois Rebuild Downtowns and Main
Streets Capital Grant (RDMS) for improvements on Simmons Street between Prairie Street and
Kellogg Street and the adjacent Parking Lot H. That project is currently out for bid and scheduled
for construction later this summer. The State of Illinois recently posted a Notice of Funding
Opportunity (NOFO) to request applications for a second round of RDMS funding. Additional
improvement to the Simmons Street corridor has been identified as a good candidate for this
second round of funding. In addition to the current project between Prairie Street and Kellogg
Street, improvements have been made to Park Plaza and Parking Lot E in 2020. Two blocks of
Simmons Street, Cherry Street to Prairie Street and Kellogg Street to Seminary Street, are
remaining blocks in need of streetscape improvements. The scope of proposed improvements in
the application will follow the Design Development of Downtown Public Spaces adopted by the
City in 2016 and include street resurfacing, new sidewalk and curb, lighting improvements,
landscaping, and streetscape elements.
The RDMS grant requires a local match of 25% of total project costs. The estimated total project
cost, including engineering and construction, is $1,950,000, with the grant funded portion being
$1,462,500 (75%) and the City’s share being $487,500 (25%). As part of the grant application a
resolution of support and local share commitment is required. It is anticipated that award
announcements will be made in the fall of 2024.
BUDGET IMPACT: If the project is selected for the grant, the city’s share of the project, estimated
at $487,500, is planned to be funded through the City Gas Tax fund (Fund 14) and Utility Tax Fund
(Fund 59).
SUPPORTING DOCUMENTS:
1.Funding Resolution
24-2015
RESOLUTION NO.____________
WHEREAS, the corporate authorities of the City of Galesburg, Illinois believe that the
Simmons Street Corridor Rebuild Downtowns and Main Streets project is in the interest of the
citizens of Galesburg; and
WHEREAS, City of Galesburg, Illinois is eligible to apply for a Rebuild Downtowns and
Main Streets Grant from the State of Illinois for the purpose of renovating Simmons Street from
Cherry Street to Prairie Street and Simmons Street from Kellogg Street to Seminary Street; and
WHEREAS, the preliminary estimate of the total cost of the project is $1,950,000; and
WHEREAS, the City of Galesburg’s share of the total cost of the project is estimated to
be $487,500;
NOW THEREFORE, BE IT RESOLVED BY THE CORPORATE AUTHORITIES OF THE CITY OF
GALESBURG, ILLINOIS:
The City of Galesburg supports the application by the City of Galesburg for the Rebuild
Downtowns and Main Streets Capital Grant referred to above and will contribute its share to
the project in the event the grant application is approved.
Approved this _17th_ day of _ June _, 2024_, by a roll call vote as follows:
Roll Call #:_________________
Ayes:___________________________________________________________________________
______________________________________________________________________________
Nays:___________________________________________________________________________
_____________________________________________________________________________
Absent:________________________________________________________________________
____________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by TDM Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
JUNE 17, 2024
AGENDA ITEM: Bid recommendation, masonry repairs at the Galesburg Water Treatment Plant
building.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Water
Superintendent and Purchasing Agent recommend approval of the bid from Bi-State Masonry Inc
(Rock Island, IL) in the amount of $57,622.00 for the masonry repairs at the Galesburg Water
Treatment Plant.
BACKGROUND: The water plant located at 920 West Main Street was built in 1927. It has been
many years since the building was tuckpointed, and the brick work is now deteriorating and
requires various masonry repairs in many areas of the building to maintain structural adequacy.
In 2020, Bruner, Cooper & Zuck performed an inspection on the building and recommended
tuckpointing should be done on the interior and the exterior of the building. They also stated that
replacement of the exterior sidewalk should be considered after the tuckpointing is completed
to ensure exterior storm water does not continue to reach the basement walls during storm
events.
Based on the information provided, a bid request was developed and advertised in the local
paper, made available on the city website and emailed to vendors known to perform this type of
work. Two bids were received as a result of this request. Bi-State Masonry Inc (Rock Island, IL)
submitted the low and best bid meeting the specifications of the bid request in the amount of
$39,762.00 for the various masonry repairs and $17,860.00 for the replacement of the east
sidewalk totaling $57,622.00. References were contacted and acknowledged the company is
capable of both new construction and restoration work, and their project managers are very
knowledgeable and responsive. City staff recommend approval of this project.
BUDGET IMPACT: There are sufficient funds budgeted in the Water Fund (61).
SUPPORTING DOCUMENTS:
1.Bid Tabulation
24-3024
City of Galesburg
Bid Tab - Masonry Repairs at Galesburg Water Treatment Plant
Date: 06/05/2024
Attended by: T.Miller/ M.Doi/ A.Gavin/ D.Miles
Company Otto Baum Company Inc Bi-State Masonry Inc
City, State Morton, IL Rock Island, IL
Masonry Repairs 49,920.00 39,762.00
Remove and Replace East Sidewalk 22,185.00 17,860.00
Total Project Cost 72,105.00$ 57,622.00$
Project Start Date 8/12/2024 8/1/2024
Completion Date 10/1/2024 10/1/2024
Estimated Days to Complete 30 Days 30 Days
Bid Security Bid Bond Bid Bond
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by TDM Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
JUNE 17, 2024
AGENDA ITEM: Bid recommendation, resurfacing of six outside pickleball courts at Bateman
Park.
SUMMARY RECOMMENDATION: The City Manager, Director of Park and Recreation, and
Purchasing Agent recommend approval of the bid from Provantage Systems Inc (St Charles, IL) in
the amount of $93,857.00 for resurfacing of six outside pickleball courts at Bateman Park.
BACKGROUND: There are six outside pickleball courts located in Bateman Park. The pickleball
courts were converted from two tennis courts in 2021. The current court surface is a concrete
base covered in asphalt and the concrete has started to crack compromising the asphalt surface
of the pickleball courts rendering play difficult. A modular athletic surfacing system will be
installed over the existing surface. The system includes an interlocking high-impact
polypropylene tile with a multi-point positive locking system and a grid top design including a
shock absorbing support understructure. The system comes with a fifteen year warranty with
minimal maintenance requirements and the expense is significantly less than rebuilding the
current courts with concrete.
Based on the information provided, a bid request was developed and advertised in the local
paper, made available on the city website and emailed to vendors known to perform this type of
work. Two bids were received as a result of this request. Provantage Systems Inc (St Charles, IL)
submitted the low and best bid meeting the specifications of the bid request in the amount of
$93,857.00. References were contacted and acknowledged the court surface installed has been
well received by the avid pickleball players, and the installation process was quick and efficient.
City staff recommend approval of this project.
BUDGET IMPACT: There are sufficient funds budgeted in the Community Improvement/
Infrastructure Fund (12) for this project.
SUPPORTING DOCUMENTS:
1.Bid Tabulation
24-3025
City of Galesburg
Bid Tab - Bateman Park Pickleball Court Resurfacing
Date: 06/05/2024
Attended by: T.Miller/D.Miles/ A.Gavin/ M.Doi
Company Provantage Systems Inc Sport Court Midwest
City, State St Charles, IL Elmhurst, IL
Resurfacing of Six Exterior Pickleball Courts 93,857.00$ 119,660.00$
Addendum No. 1 Acknowledged X X
Project Start Date 4-6 weeks from approval 7/22/2024
Completion Date
Approx 7 weeks from
approval 8/2/2024
Estimated Days to Complete 2-4 business days
4-5 days, weather
permitting
Bid Security Cashiers Check Bid Bond
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: EWH Page 1 of 2
COUNCIL LETTER
CITY OF GALESBURG
JUNE 17, 2024
AGENDA ITEM: Consider bids on the sale of City-owned properties.
SUMMARY RECOMMENDATION: The Code Compliance Supervisor, Director of Community
Development, Purchasing Agent, and City Manager recommend the following actions for the
sixteen tracts on which bids were received described below.
ACCEPT SOLE BID:
Tract 2: Flaco Family Farms LLC for $589.
Tract 9: John Stipp for $150
Tract 10: Mark Rasmussen for $201.
ACCEPT HIGH BID:
Tract 4: Andrew Ahlberg for $6000.
Tract 5: Robert Henness for $610.
ACCEPT BEST BID:
Tract 7: Mark Rasmussen for $201. (There was a higher bid placed by Celia BoFio,
however no documentation for the proposed project was submitted)
DECLINE BIDS:
Tract 6: A lone bid was submitted by Joyce Matuasilua. However, no documentation for
the proposed project was submitted.
Tract 8: Two bids were submitted by Celia BoFio and Joyce Matuasilua. However, no
documentation for the proposed projects were submitted.
BACKGROUND: On May 20, 2024, the bids for the sale of City-owned properties were opened.
Ten vacant parcels were offered for sale. Bids were received on eight of the tracts that were
offered for sale. There was a total of four parcels with single bids and four parcels with multiple
bids.
24-3026
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: EWH Page 2 of 2
Attached for the City Council’s review is Exhibit A that provides a review of each bid received.
Information is also provided for each tract including the location of the tract, the current zoning
for that tract, and staff recommendations for each bid.
Please note that a three-fourths majority vote is required to approve a bid. A simple majority
vote is only needed to reject a bid.
BUDGET IMPACT: Based upon the recommended actions, the City would collect $7,751 for the
sale of six tracts and would eliminate all yearly maintenance costs associated with these tracts.
All funds received from the sale will go into fund 23 Property Redevelopment.
SUPPORTING DOCUMENTS:
1. Exhibit A City-Owned Properties for Sale 2024.
2. Location Map of City-Owned Properties.
Tract
Number
Parcel
Number/
Location
Bidders
Name
Bid
Amount
Description Zoning Recommendation Nuisance
Issues
2 9916279017
VL Formerly
324 S
Henderson
Flaco
Family
Farms LLC
589.00 DPB
Expansion
of Yard
R-2 Two
Family
Staff
recommends lone
bid
None
4 9910306005
VL Formerly
383 Jefferson
Patrick
Hathaway
1500.00 DPB
Garden??
R-1B
Single
Family
Not High Bid None
4 9910306005
VL Formerly
383 Jefferson
Andrew
Ahlberg
6000.00 DPB
Expansion
of yard
R-1B
Single
Family
Staff
recommends high
bid
None
4 9910306005
VL Formerly
383 Jefferson
Mark
Rasmussen
351.00 NDPB R-1B
Single
Family
Not High bid None
4 9910306005
VL Formerly
383 Jefferson
Joyce
Matuasilua
150.00 DPB
Build a New
House
R-1B
Single
Family
Staff
recommends
denial for lack of
documentation.
None
5 9903356019
VL Formerly
1212 Maple
Robert
Henness
610.00 DPB
Expansion
of yard
R-1A
Single
Family
Staff
recommends high
bid
2 complied
issues since
2022
5 9903356019
VL Formerly
1212 Maple
Mark
Rasmussen
451.00 NDPB R-1A
Single
Family
Not High Bid None
5 9903356019
VL Formerly
1212 Maple
Joyce
Matuasilua
300.00 DPB
New Rental
House
R-1A
Single
Family
Staff
recommends
denial for lack of
documentation
None
5 9903356019
VL Formerly
1212 Maple
Celia BoFio 300.00 DPB New
Business
home
R-1A
Single
Family
Staff
recommends
denial for lack of
documentation
None
6 9915407010
VL South of
40 W Second
Joyce
Matuasilua
200.00 DPB
New House
R-1B
Single
Family
Staff
recommends
denial for lack of
documentation
None
7
9915407010
VL South of
40 W Second
Mark
Rasmussen
201.00 NDPB R-1B
Single
Family
Staff
recommends best
bid
None
7 9911379007
VL Formerly
772 Ella
Celia BoFio 500.00 DPB
New House
R-2 Two
Family
Staff
recommends
denial for lack of
documentation
None
8 9911380009
VL Formerly
179 Lincoln
Celia BoFio 500.00 DPB
New Rental
House
R-1B
Single
Family
Staff
recommends
denial for lack of
documentation
None
8 9911380009
VL Formerly
179 Lincoln
Joyce
Matuasilua
500.00 DPB
New Home
for Business
Furniture
R-1B
Single
Family
Staff
recommends
denial for lack of
documentation
None
9 9914176036
VL Formerly
372 Day
John Stipp 150.00 DPB
Expansion
of yard
R-2 Two
Family
Staff
recommends lone
bid
Yes
10 9914176036
VL Formerly
372 Day
Mark
Rasmussen
351.00 NDPB R-2 Two
Family
Staff
recommends lone
bid.
None
Tract
#01
Tract
#05
Tract
#06
Tract
#04
Tract
#02-#03
£¤34 £¤150
£¤34
¬«41
¬«41 ¬«41
S LINWOOD RDW MAIN ST
W FREMONT ST
W LOSEY ST
MONM
O
U
T
H
B
L
V
D N BROAD STS LINWOOD RDS HENDERSON STN HENDERSON STW DAYTON ST
W SOUTH STN LINWOOD RDW KNOX ST
March 14, 2024
/Available City-Owned Properties
West of Broad Street
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Community Development Department
Operating Under Council-Manager Government Since 1957
Tract
#09
Tract
#10Tract
#07& 08
§¨¦74
§¨¦74
£¤150
")40
E KNOX ST
E MAIN ST
G
R
A
N
D
A
V
ELINCOLN STE LOSEY ST
S SEMINARY STN SEMINARY STE DAYTON ST
E FREMONT ST
E SOUTH STN SEMINARY STE DAYTON ST
E FREMONT ST
E SOUTH ST
March 14, 2024
/Available City-Owned Properties
East of Broad Street
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Community Development Department
Operating Under Council-Manager Government Since 1957
1
Vacant Lot
formerly 711
Avenue A
AVENUE AW FIRST ST
W SECOND ST
W FIRST ST
S HENDERSON STMarch 14, 2024
Imagery: March 2020
/100 0 100 20050
Feet
Tract #01
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Operating Under Council-Manager Government Since 1957
Community Development Department
2
Vacant Lot formerly
324 S Henderson St
3 Vacant Lot formerly
359 S Henderson St
W BERRIEN ST
W BERRIEN ST
W SOUTH ST
S HENDERSON STMarch 14, 2024
Imagery: March 2020
/100 0 100 20050
Feet
Tract #02-#03
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Operating Under Council-Manager Government Since 1957
Community Development Department
4
Vacant Lot
formerly 383
Jefferson St
BELT BLVDMAPLE AVEW NORTH ST
W GROVE ST
JEFFERSON STGARFIELD AVEMarch 14, 2024
Imagery: March 2020
/100 0 100 20050
Feet
Tract #04
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Operating Under Council-Manager Government Since 1957
Community Development Department
5
Vacant Lot
formerly 1212
Maple Ave MAPLE AVEW FREMONT ST
March 14, 2024
Imagery: March 2020
/100 0 100 20050
Feet
Tract #05
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Operating Under Council-Manager Government Since 1957
Community Development Department
6
Vacant Lot
formerly 40
W Second St
S CEDAR STACCESS A RD
W THIRD ST
W SECOND ST
E THIRD ST
W SE
C
O
N
D
S
T
S BROAD STS BROAD STMarch 14, 2024
Imagery: March 2020
/100 0 100 20050
Feet
Tract #06
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Operating Under Council-Manager Government Since 1957
Community Development Department
7 Vacant Lot
formerly
772 Ella St
8
Vacant Lot
formerly 179
Lincoln St
ELLA ST
N ALLENS
AVELINCOLN STMarch 14, 2024
Imagery: March 2020
/100 0 100 20050
Feet
Tract #07 & #08
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Operating Under Council-Manager Government Since 1957
Community Development Department
9Vacant Lot
formerly
372 Day St DAY STE BERRIEN ST
E SOUTH ST
March 14, 2024
Imagery: March 2020
/100 0 100 20050
Feet
Tract #9
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Operating Under Council-Manager Government Since 1957
Community Development Department
10
Vacant Lot
formerly
203 Lake St
LAKE STE NO
R
T
H
S
T
March 14, 2024
Imagery: March 2020
/100 0 100 20050
Feet
Tract #10
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Operating Under Council-Manager Government Since 1957
Community Development Department
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
JUNE 17, 2024
AGENDA ITEM: Bids for the 2024 Intermittent Resurfacing project.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, City Engineer, and
Purchasing Agent recommend approval of the bid in the amount of $2,189,342.20 submitted by
Brandt Construction Co. of Milan, IL.
BACKGROUND: This contract will require the contractor to mill and resurface areas of
deteriorated asphalt surface, replace bad sections of curb, and replace sidewalk and sidewalk
curb ramps where necessary. The locations included in this project are as follows:
•Losey Street from Broad Street to Seminary Street
•Isle Royale Road from North Street to Losey Street
•Losey Street from Florence Avenue to Farnham Street
•Meadow Lark Drive from 250 feet east of Oriole Drive to Bluebird Drive
•Bluebird Drive from Farnham Street to Dead End
•Flamingo Drive from Farnham Street to Oriole Drive
•Robin Court from Oriole Drive to Dead End
•Cardinal Drive from Oriole Drive to Meadow Lark Drive
•South Street from Academy Street to Kellogg Street
•Canterbury Ct. from Winchester Circle to Dead End
•Buckingham Road from S. Lake Storey Road to Dead End
•Buckingham Road from Whitehaven Circle to Dead End
•Whitehaven Circle from Buckingham Road to Winchester Circle
Another location, Chambers Street from Fifth Street to South Street, was not included in this bid.
Due to the size and scope of that project, additional engineering work is still being completed on
the project. It is planned to bid this project out separately later this year with construction likely
taking place in the spring of 2025.
The project was advertised in the IDOT Contractor Bulletin, the Register Mail and on the city
website. Eight (8) bid proposals were sent out to Contractors that typically perform this work and
two (2) bids were received. Brandt Construction submitted the low bid in the amount of
$2,189,342.20. The bid is within the estimated amount anticipated for this work and City staff
recommend approval of the bid. It is anticipated that the project will begin in July.
BUDGET IMPACT: There are sufficient funds budgeted for the work in 2024 in the 2023 GO Bond
Fund (Fund 52).
24-3027
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 2 of 1
SUPPORTING DOCUMENTS:
1.List of Bidders
2.Bid Tabulation
BIDS SENT TO:
Gunther Construction Co., Galesburg, IL
Brandt Construction Co., Milan, IL
McCarthy Improvement, Davenport, IA
DMS Contracting Inc., Mascoutah, IL
Valley Construction Co., Rock Island, IL
Advanced Asphalt, Princeton, IL
Beniach Construction, Tuscola, IL
Helm Civil, Freeport, IL
CITY OF GALESBURG
Public Works Department Memo
Operating Under Council- Manager Government Since 1957
Intermittent Resurfacing for 2024
BIDDER NAME:
Project: 24-01003-65-RS BIDDER ADDRESS:
Bid Date: 6/5/2024 CITY/STATE/ZIP:
Attended by:Miller/Gavin
UNIT UNIT
QTY UNIT ITEM PRICE TOTAL PRICE TOTAL
57 SY TOPSOIL F & P 6 $45.00 $2,565.00 $51.45 $2,932.65
536 SY AGG BASE CSE B 6 $80.00 $42,880.00 $62.12 $33,296.32
110 SY PCC BASE CSE 8 $110.00 $12,100.00 $115.42 $12,696.20
43604 POUND P BIT MATLS TACK CT $1.00 $43,604.00 $0.77 $33,575.08
3 TON P HMA BC (HM) N50 $500.00 $1,500.00 $638.75 $1,916.25
564 SY TEMP RAMP (DRIVEWAY) $20.00 $11,280.00 $10.59 $5,972.76
6815 TON P HMA SC "D" N50 $140.00 $954,100.00 $145.26 $989,946.90
6841 SF PC CONC SIDEWALK 4 $16.50 $112,876.50 $18.90 $129,294.90
123 SF PC CONC SIDEWALK 6 $22.00 $2,706.00 $20.49 $2,520.27
2251 SF PC CONC SIDEWALK 8 $28.00 $63,028.00 $22.18 $49,927.18
742 SF DETECTABLE WARNINGS $35.00 $25,970.00 $26.63 $19,759.46
110 SY PAVEMENT REM $35.00 $3,850.00 $55.08 $6,058.80
60468 SY HMA SURF REM 2 $4.50 $272,106.00 $5.24 $316,852.32
193 FT CURB REM $28.00 $5,404.00 $10.43 $2,012.99
2505 FT COMB CURB GUTTER REM $28.00 $70,140.00 $39.03 $97,770.15
9297 SF SIDEWALK REM $4.00 $37,188.00 $6.18 $57,455.46
3 FT STORM SEWER REM 6 $225.00 $675.00 $478.44 $1,435.32
6 FT STORM SEWER REM 12 $225.00 $1,350.00 $298.40 $1,790.40
2 EA MAN TA 4 DIA $4,435.00 $8,870.00 $9,267.56 $18,535.12
4 EA INLETS TA T3F&G $3,300.00 $13,200.00 $5,090.42 $20,361.68
1 EA INLETS TB T3F&G $3,500.00 $3,500.00 $6,805.78 $6,805.78
1 EA INLETS, TB $3,600.00 $3,600.00 $6,300.78 $6,300.78
83 EA MAN ADJUST $1,350.00 $112,050.00 $1,957.55 $162,476.65
3 EA INLETS ADJ NEW T3F&G $2,650.00 $7,950.00 $2,117.59 $6,352.77
21 EA VALVE BOX ADJ $1,000.00 $21,000.00 $846.56 $17,777.76
1 EA REMOV MANHOLES $750.00 $750.00 $3,753.62 $3,753.62
4 EA REMOV INLETS $750.00 $3,000.00 $2,238.88 $8,955.52
2454 FT COMB CC&G TB6.12 AEP $65.00 $159,510.00 $67.09 $164,638.86
31 FT COMB CC&G TB6.24 AEP $80.00 $2,480.00 $75.13 $2,329.03
1 L SUM MOBILIZATION $35,000.00 $35,000.00 $39,572.40 $39,572.40
624 FT SHORT TERM PAVT MK $2.75 $1,716.00 $10.81 $6,745.44
209 FT SHORT TERM PAVT MK REM $6.00 $1,254.00 $0.01 $2.09
838 SF THPL PVT MK LTR & SYM $6.00 $5,028.00 $7.35 $6,159.30
13304 FT THPL PVT MK LINE 4 $1.00 $13,304.00 $1.32 $17,561.28
2089 FT THPL PVT MK LINE 6 $1.50 $3,133.50 $1.99 $4,157.11
1663 FT THPL PVT MK LINE 8 $2.00 $3,326.00 $2.66 $4,423.58
692 FT THPL PVT MK LINE 12 $3.00 $2,076.00 $3.99 $2,761.08
834 FT THPL PVT MK LINE 24 $6.00 $5,004.00 $8.40 $7,005.60
6 FT STORM SEW CL B 2 12 $410.00 $2,460.00 $585.72 $3,514.32
1468 SF BRICK SIDEWALK REM $1.65 $2,422.20 $6.18 $9,072.24
129 SF REM & REIN BRIC PAVER $40.00 $5,160.00 $21.04 $2,714.16
10 CY TRENCH BACKFILL SPL $300.00 $3,000.00 $138.99 $1,389.90
1111 SY TEMPORARY RAMP SPL $20.00 $22,220.00 $8.96 $9,954.56
21 FT CONC GUTTER TB SPL $75.00 $1,575.00 $134.70 $2,828.70
1 L SUM TRAF CONT & PROT SPL $16,000.00 $16,000.00 $34,543.43 $34,543.43
1 EA JUNCTION BOX TO BE ADJUSTED $1,350.00 $1,350.00 $0.01 $0.01
1 L SUM RR PROT LIABILITY INS $2,500.00 $2,500.00 $6,110.96 $6,110.96
10408 SF AGG BASE CSE B 2 (SPL) $4.00 $41,632.00 $2.77 $28,830.16
1 EA CASTINGS TO BE REMOVED $475.00 $475.00 $885.20 $885.20
1193 SF PC CONC SIDEWALK, 4" (SPL)$18.00 $21,474.00 $23.18 $27,653.74
TOTAL COST $2,189,342.20 $2,399,386.24
816 N. Henderson St.
Galesburg, IL 61401
Gunther ConstructionBrandt Construction
700 4th St. W
Milan, IL 61264
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
JUNE 17, 2024
AGENDA ITEM: Letter of Commitment with the Illinois Department of Transportation (IDOT) for
replacing the structure carrying Lincoln Park Drive over US 34.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend approval of the Letter of Commitment.
BACKGROUND: IDOT is planning to replace the structure on Lincoln Park Drive over the US 34
bypass in Galesburg. They are in the preliminary design phase of the project and have determined
that bicycle and pedestrian accommodations are warranted to be included with the new bridge.
The new bridge will have 5’ wide sidewalks on both sides, which match the sidewalks on the
existing bridge. The proposed traffic lanes on the bridge will be wider shared lanes for on-street
bike accommodation. The new bridge will include barrier fencing on both sides.
IDOT is proposing to pay for all costs associated with the engineering and construction of the
bridge, sidewalks and fencing. The City will continue its responsibility for non-structural
maintenance of the sidewalk, similar to the agreement currently in place for the existing bridge.
Prior to moving forward in the design process, IDOT has requested approval of a Letter of
Commitment from the City agreeing to assume future responsibility for maintenance. As the
project gets closer to construction, a Letter of Understanding will be brought to Council with final
details concerning maintenance and jurisdictional responsibilities. The project is tentatively
scheduled for a 2026 letting. City staff recommend approval of the Letter of Commitment.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1.Letter of Commitment
2.Exhibit
24-4041
- 1 -
FAP Route 313 (US 34/IL110)
Section: (21-HB-1,2)BR
Knox County
Location: Lincoln Park Drive over US 34/IL
110 in Galesburg
Job No. C-94-072-21
Contract No. 68G51
Catalog No.: 036359-02D
LETTER OF COMMITMENT
This Letter of Commitment, entered into this day of A.D., 2024, by
and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF
TRANSPORTATION, hereinafter called the STATE, and the CITY OF GALESBURG, of the State
of Illinois, hereinafter called the CITY.
WITNESSETH:
WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the
motoring public, is desirous of replacing the existing structure (S.N. 048-0068) carrying Lincoln
Park Drive over FAP Route 313 (US 34/IL 110) in GALESBURG; and
WHEREAS, the scope of work includes removal of the existing structure (S.N. 048-0068) and
construction of a new structure (S.N. 048-0108) with bicycle and pedestrian accommodations, and
reconstruction of adjacent roadway approaches to match the new bridge widths and elevations
(see Exhibit); and
WHEREAS, the STATE is in the preliminary design phase for the project and has determined that
the warrants for bicycle and pedestrian accommodation have been met, thereby creating a
requirement to consider bicycle and pedestrian accommodations as part of the project; and
- 2 -
WHEREAS, the existing bridge deck of S.N. 048-0065 (NB and SB) have sidewalk along both
sides of the bridge deck; and
WHEREAS, the STATE has developed a proposed pedestrian accommodation consisting of 5’
wide sidewalk along the east and west side of the structure and proposed 17’-6” shared lanes for
bicycle accommodations; and
WHEREAS, it is necessary to define responsibilities and commitments of both parties to ensure
project scheduling and timeliness; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
1. The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans
and specifications, receive bids and award the contract, furnish engineering inspection during
construction, and cause the sidewalk and all appurtenances to be built in accordance with
plans, specifications, and contract.
2. The STATE agrees to pay for all right-of-way, construction, and engineering costs for the
project, and other appurtenances constructed as part of this project to accommodate the
installation of the sidewalk.
3. The CITY agrees to continue its existing responsibility for the non-structural maintenance of
the sidewalk constructed as part of this project.
4. Final details concerning maintenance and jurisdictional responsibilities, and any required
ordinance/resolutions shall be addressed in a Letter of Understanding as the proposed
improvement’s plans and contract are developed.
- 3 -
This LETTER OF COMMITMENT shall be binding upon and to the benefit of the parties hereto, their
successors and assigns.
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION CITY OF GALESBURG
By: By:
Kensil A. Garnett, P.E. Peter Schwartzman, Mayor
Region Three Engineer
Date: ________________________ Date:
Attest: _________________________
Kelli R. Bennewitz, City Clerk
O:\PD\MGR1\WINWORD\Progdev\Agreements\Commitment\68G51_LOC_Galesburg.docx
Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China(Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS UserCommunity±LOCATION MAPFAP Route 313 (US 34/IL110)Section: (21-HB-1,2)BRKnox CountyLocation: Lincoln Park Drive over US 34/IL 110 in GalesburgJob No. C-94-072-21Contract No. 68G51Lincoln Park Drive over US 34/IL110S.N. 048-0068 (Exist);S.N. 048-0108 (New)
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 2
CITY OF GALESBURG
COUNCIL LETTER
JUNE 17, 2024
AGENDA ITEM: Proposal recommendation for architectural/engineering services for the Cooke
Park development project.
SUMMARY RECOMMENDATION: The City Manager, Director of Parks and Recreation and City
Engineer recommend approval of a proposal submitted by Farnsworth Group in the amount of
$81,000 to complete the engineering/architectural work on the Cooke Park development project.
BACKGROUND: The City has been awarded an Open Space and Land Acquisition Development
(OSLAD) grant to develop a park at 652 W. 2nd Street. The grant award includes funds for
architectural/engineering services to complete the design development, construction
documents, and bidding services for the project. The scope of the work in the OSLAD grant to
develop the park includes constructing a shelter, playground, restroom, parking area, trailhead,
and walking path. The engineering/architectural firm will work with City staff to gather public
input on the project elements, develop a design for the improvements based on the scope of
work in the grant and the public’s input, and put together construction documents for bidding
the project. The project budget submitted in the OSLAD application was $1,000,000 with 50% or
$500,000 being paid for by OSLAD grant funds. The City also anticipates receiving a $250,000
grant from the Illinois Department of Commerce and Economic Opportunity (DCEO) towards this
project. These funds will be applied to the project in addition to the $1,000,000 budgeted in the
OSLAD grant. This will allow for additional amenities to be included in the project and design
work will be added to the architectural and engineering agreement once the scope of the
additional amenities has been finalized.
Farnsworth Group provided a proposal for their services based on the scope of work for the
project. Farnsworth Group has experience working on park development projects, and
specifically projects awarded OSLAD funding. City staff have also worked with Farnsworth Group
recently on the two successful OSLAD grant projects at H.T. Custer Park and Lancaster Park. City
staff recommend approval of the proposal from Farnsworth Group in the amount of $81,000 for
engineering/architectural services for the Cooke Park development project. It is anticipated that
the project will be bid out in early 2025 and construction would begin in the spring of 2025.
BUDGET IMPACT: Sufficient funds are budgeted for this work in the 2024 budget in the Utility
Tax Fund (Fund 59) and Grant Fund (Fund 13). The grant requires a 50% local match. $40,500
will be paid from the Utility Tax Fund and the remaining $40,500 will be reimbursed by the State
from the grant funds awarded.
SUPPORTING DOCUMENTS:
1.Architectural/engineering services proposal
2.Preliminary site development plan
24-4042
PROJECT SERVICES AGREEMENT
Cooke Park
City of Galesburg
May 21, 2024
100 Walnut Street, Suite 200
Peoria, Illinois 61602
p 309.689.9888
www.f-w.com
ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS
May 21, 2024
Mr. Aaron Gavin, PE
City Engineer
City of Galesburg
55 W. Tompkins St.
Galesburg, IL 61401
RE: Project Services Agreement for Cooke Park
Dear Aaron:
Congratulations again to the City and the Parks and Recreation Department in securing an OSLAD grant
to develop the Cooke property into a neighborhood park! We are excited to help you utilize that
funding and put a plan into action so those improvements can be realized and enjoyed by the
community through a similar process as done with HT Custer and Lancaster Parks. Farnsworth Group,
Inc. (“Farnsworth Group”) is pleased to present this Project Services Agreement (“Agreement”) to City
of Galesburg (“Client”) to provide landscape architectural and engineering design services for Cooke
Park located in Galesburg, Illinois. We have prepared this Agreement to match the scope of the work as
we understand it, and identified as follows:
· Provide design services to develop the Cooke property into a park as outlined in the FY24
OSLAD Grant Application submitted by the City of Galesburg, including: walking path with
trailhead, a playground, a covered picnic shelter, restroom, site furnishings and landscape
plantings.
Please let me know if there are any questions regarding the scope as we’ve outlined above. The
following pages provide more specific details regarding the scope of work, project approach, project
team, etc. Please indicate your acceptance of this Agreement, including the attached Schedule of
Charges and General Conditions, by signing and returning one copy for our records. We appreciate your
consideration and look forward to working with you on this project.
Sincerely,
FARNSWORTH GROUP, INC.
Amy L. Wilson, PLA|ASLA
Senior Project Landscape Architect
Cooke Park FARNSWORTH GROUP / 2
PROJECT OVERVIEW /
Our understanding of the project is based on the following documents and communications:
· OSLAD Grant Application and exhibits for “Cooke Property Development”
· Communication from City Engineer on 4/17:
$1M total budget
Design phase shall occur in 2024 with bidding & construction administration services
to follow in 2025
SCOPE OF PROFESSIONAL SERVICES /
SCOPE OF WORK
Farnsworth Group’s scope of work includes a full-service approach within the parameters set by the scope
identified within this proposal. We have included landscape architecture, survey, and civil design services, as
well as necessary interface with the Client, review agencies, public, and other Client retained consultants and
vendors. The scope of work includes the services generally described as follows:
Task 1: Project Kick-Off
Task 1.1 Conduct a kick-off meeting with City staff and Farnsworth team to review tasks, finalize
design schedule and milestone dates, review approval processes with City, and confirm an
understanding of IDNR administrative requirements throughout the life of the project.
Task 2: Information Gathering
Task 2.1 Farnsworth Group shall review existing documents and data available for the Cooke
property including OSLAD application and exhibits, site history, GIS and utilities
information. One site visit to perform site analysis and gather additional pertinent
information for park design is included.
Task 2.2 Complete topographic survey of the park site. Farnsworth will provide CAD file to the City
upon completion for their future use.
Task 2.3 Public Engagement
· Public Design Workshop to be held at City-selected location preferably near or
within the Cooke property neighborhood to solicit additional feedback regarding
proposed recreational components and site layout. Farnsworth shall design and
provide an informational flier to advertise the event. The City is responsible for
postings and/or mailings for public notification.
· Conduct Key Stakeholder Interviews, ½ hour sessions either by phone or in-person,
maximum 6 people. List to be developed by City with assistance from Farnsworth
Group.
· Provide summary of the above events to the City.
Task 3: Design Development
Task 3.1 Conduct in-person Design Workshop with City staff to:
· Review input from public engagement sessions.
· Gather feedback regarding recreational amenities, shelter and restroom design, site
Cooke Park FARNSWORTH GROUP / 3
furnishings, and City-preferred vendors for various site amenities.
· Create a conceptual overall sketch for park improvements and circulation.
Task 3.2 50% Design Development Documents
· Utilizing the information from previous Tasks 2 and 3.1, a site plan will be developed
and submitted for City approval.
· Creation of Design Development Drawing Set to include cover page, existing
conditions and demolition, overall site plan and enlargements as needed, site
grading and utilities, preliminary planting, and details necessary for costing.
· Submit electronic pdf set of drawings to City for review.
Task 3.3 100% Design Development Documents
· Complete Design Development Drawing Set incorporating any comments from City
at 50% review.
· Farnsworth shall develop an Opinion of Probable Construction Cost.
· Create Project Manual Outline indicating necessary Technical Specification Sections.
· Submit electronic pdf set of drawings and Opinion of Probable Construction Cost to
City for review.
· Conduct Meeting with the City to review the Design Development Documents.
· Create a rendered overall site plan with graphic legend for presentation purposes.
Task 4: Construction Documents
Task 4.1 90% Construction Documents
· Construction Drawing Set to include cover page, existing conditions and demolition,
erosion control, overall site plan and enlargements, site layout, site grading and
utilities, planting, and construction details.
· Create Project Manual with front end documents, technical specifications, and
appendices.
· Submit electronic pdf set of Construction drawings and Project Manual to City for
review.
· Conduct one in-person meeting with the City to review the Construction
Documents.
Task 4.2 100% Construction Documents
· Complete Construction Drawing Set and Project Manual incorporating any
comments from 90% review process.
· Deliver electronic pdf’s and hardcopies to the City for bidding.
Cooke Park FARNSWORTH GROUP / 4
Task 5: Bidding
Task 5.1 Answer bidder questions, and issue addenda if necessary.
Task 5.2 Attend pre-bid meeting at project site.
Task 5.3 Attend bid opening at City Hall.
Task 5.3 Provide letter of Bid Summary & Recommendation to the City.
DELIVERABLES
The scope of work includes the deliverables for each task generally described as follows:
· Information Gathering
o Electronic CAD file of Topographic Survey
o Public Engagement Summaries
· Design Phases
o Conceptual site plan
o 50% Design Development Submittal
o 100% Design Development Submittal
o Opinion of Probable Cost
o Rendered Site Plan
o 90% Construction Document Submittal with Project Manual
o 100% Construction Documents with Project Manual
· Bidding Phase
o Pre-Bid Meeting Sign-In
o Contractor Questions Response
o Addenda
o Bid Summary & Recommendation
MAIN POINT OF CONTACT /
The Main Point of Contact with Farnsworth Group for this project will be:
Amy Wilson, PLA|ASLA
Sr. Project Landscape Architect
awilson@f-w.com
D 309.429.6676
C 309.202.9658
DESIGN TEAM
The Design Team selected for this project includes the following members:
Principal: Caius Jennison Farnsworth Group, Inc.
Landscape Architectural Manager: Bruce Brown Farnsworth Group, Inc.
Landscape Architect: Amy Wilson Farnsworth Group, Inc.
Land Survey Manager: Ken Silverthorn Farnsworth Group, Inc.
Civil Engineering Manager: Laura Tobben Farnsworth Group, Inc.
Civil Engineering: Trevor Alexander Farnsworth Group, Inc.
Electrical Engineering Manager: Warren Kohm Farnsworth Group, Inc.
Electrical Engineering: Ben Sammis Farnsworth Group, Inc.
Cooke Park FARNSWORTH GROUP / 5
PROFESSIONAL FEES /
Farnsworth Group proposes to provide the described services for a fixed fee of $81,000.00 (Eighty-one
thousand dollars). Below is a breakdown of the total sum by service category:
Survey $ 4,000.00
Public Engagement $ 6,000.00
Design $ 65,000.00
Bidding $ 4,500.00
Reimbursables (mileage, postage, and presentation printing) $ 1,500.00
Additional details regarding payment terms and related policies are included in the attached General
Conditions.
If the cost of the project increases significantly after the contract is executed, the fee may be adjusted at
that time.
PROJECT TIMELINE /
Work shall begin upon approval of this proposal. The project is being funded in part by an OSLAD grant and
must be completed within a design and construction period of 24-months maximum from the date of
execution of the IDNR OSLAD Contract as a required condition of the OSLAD grant approval. We understand
the tentative timeline of the project to be as follows:
· Project Award July 8, 2024
· External Kickoff July 17, 2024
· Public Engagement August/September 2024
· Topographic Survey August 30, 2024
· Design Workshop October 1, 2024
· Design Development October 2024
· Construction Documents November/December 2024
· Bidding December/January 2025
· Construction Start February 2025
· Substantial Completion April 30, 2026
· Final Completion May 15, 2026
ASSUMPTIONS AND CLARIFICATIONS /
The following assumptions and clarifications support the fees for this proposal.
1. Design Milestone Expectations: Significant rework of deliverables post associated %
completion/milestones may require additional services and fees for rework.
2. The number of meetings, site visits or travel included in this proposal are mentioned in the
June 18, 2024
October 31, 2025
November 26, 2025
Cooke Park FARNSWORTH GROUP / 6
scope of services section. Additional meetings, site visits or travel may be requested on an
hourly basis.
3. Design revisions required as a result of code changes adopted after delivery of 100%
construction documents are not included.
4. Taxes or government fees are not included in the fee but are payable as provided in the
General Conditions.
5. This work is expected to commence in July 2024. Significant delays in start date may require
reassessing necessary services, schedule, and fees.
6. Permitting services are not included in the fee.
7. As-built drawings are not included; nor are As-Built drawing revisions and reformatting
based on contractor provided as-built markups.
8. Detailed construction schedule is not included in the scope.
9. Readily available access to the project site will be provided.
10. Revisions caused by Client, Tenants, Authority Having Jurisdiction (AHJ), other governmental
review agencies or any other entity that causes work already performed to be revised is
excluded.
11. Construction staking services is not included.
12. Construction administration services, including but not limited to construction observation
and project record set for OSLAD IDNR closeout submittal, are excluded in this proposal.
13. Grant administration requirements for IDNR per the OSLAD contract terms shall be provided
by the City.
ADDITIONAL SERVICES /
The following services are not included in the fees for this proposal, but may be relevant to the project and
can be provided at your request for an additional fee:
· Multiple revisions and changes of scope both during and after each phase of service.
· Preparation of plans or specifications not specifically defined by this agreement.
· Meetings and/or hearings with Planning and Zoning or City Council.
· Attendance at additional meetings or site visits requested by the CLIENT.
· Assistance with Material Testing.
· Assistance with special inspections.
· Construction Staking.
· 3D Renderings or special presentation graphics.
· Design of signage.
· Postings, notifications, and other related services are not included in the proposed scope of
work. Farnsworth Group can provide these services as an additional service upon request.
CLIENT RESPONSIBILITIES /
The following services or items are required to be provided by you to allow Farnsworth to complete the
Cooke Park FARNSWORTH GROUP / 7
scope of services outlined above.
· Provide any available AutoCAD drawings of existing surveys, site plan, base drawings, mapping,
and exhibits.
· All required notifications that originate with the Client (signs, public announcements, etc).
· Payment of any application fees, recording costs, and other fees that could be associated in the
scope of the project.
· OSLAD Administrative Requirements
AGREEMENT /
FARNSWORTH GROUP, INC. CITY OF GALESBURG
Signature Signature
Bruce A. Brown
Typed Name Typed Name
Sr. Landscape Architectural Manager
Title Title
May 21, 2024
Date Date
FARNSWORTH GROUP, INC.
Signature
Caius Jennison
Typed Name
Principal
Title
May 21, 2024
Date
FARNSWORTH GROUP, INC.
Signature
General Conditions / Rev. Feb.2020
GENERAL CONDITIONS
Standard of Care: Services performed by Farnsworth Group under the Agreement
will be conducted in a manner consistent with that level of care and skill ordinarily
exercised by members of the profession currently practicing under similar
conditions. No other representation expressed or implied, and no warranty or
guarantee, is included or intended in the Agreement, or in any report, opinion,
document, or otherwise.
Entire Agreement: These General Conditions and the signed document to which
they are attached constitute the entire Agreement between Client and Farnsworth
Group and are referred to hereinafter collectively as the "Agreement". The
Agreement supersedes all prior communications, understandings and agreements,
whether written or oral. Both parties have participated fully in the preparation and
revision of the Agreement, and each party and its counsel have reviewed the final
document. Any rule of contract construction regarding ambiguities being construed
against the drafting party shall not apply in the interpreting of the Agreement,
including any Section Headings or Captions.
Precedence: All purchases of Services are expressly limited to and conditioned
upon acceptance of this Agreement The Agreement shall take precedence over
any inconsistent or contradictory provisions contained in any proposal, contract,
purchase order, requisition, notice to proceed, or like document regarding
Farnsworth Group’s services. Any additional or conflicting terms or conditions
contained in any purchase order, statement of work, or other document issued by
Client will not be binding upon Farnsworth Group and are expressly rejected by
Farnsworth Group.
Fee Schedule: Where lump sum fees have been agreed to between the parties,
they shall be so designated in the signed document attached hereto and by
reference made a part hereof. Where fees are based upon hourly charges for
services and costs incurred by Farnsworth Group, they shall be based upon the
hourly fee schedule annually adopted by Farnsworth Group, as more fully set forth
in a Schedule of Charges attached hereto and by reference made a part hereof.
Farnsworth Group. Such fees in the initial year of the Agreement shall be those
represented by said Schedule of Charges, and these fees will annually change at
the beginning of each calendar year after the date of the Agreement.
Opinions of Cost: Farnsworth Group's opinions of probable Project cost or
construction cost for the Project will be based solely upon its own experience with
construction. Since Farnsworth Group has no control over the cost of labor,
materials or equipment, or over a contractor's method of determining prices, or over
competitive bidding or market conditions, Farnsworth Group cannot and does not
guarantee that proposals, bids, or the construction cost will not vary from its
opinions of probable cost. If Client wishes greater assurance as to the construction
cost, Client should employ an independent cost estimator.
Invoices: Client will pay Farnsworth Group the fees set forth in the Agreement (the
"Fees"). Charges for services will be billed at least as frequently as monthly, and
at the completion of Project. Client shall compensate Farnsworth Group for any
sales or value added taxes which apply to the services rendered under the
Agreement or any amendment thereto. Client shall reimburse Farnsworth Group
for the amount of such taxes in addition to the compensation due for services.
Payment of invoices shall not be subject to any discounts or set-offs by Client
unless agreed to in writing by Farnsworth Group. Invoices are delinquent if
payment has not been received within thirty (30) days from date of invoice.
Amounts outstanding more than thirty (30) days will accrue interest at the rate of
1.5% per month (compounded), or if lower, the maximum rate permitted by
applicable law. Should a past due amount exceed sixty (60) days, Farnsworth
Group shall have the right to suspend all Services, without liability of any kind to
Client, until full payment is received. All time spent and expenses incurred
(including attorney’s fees) in connection with collection of any delinquent amount
will be paid by Client to Farnsworth Group per Farnsworth Group’s then current
Schedule of Charges. Client will reimburse Farnsworth Group at the rate of cost
plus 10% for reasonable meals and travel expenses incurred in connection with
travel requested by Client outside the metropolitan area in which the individual
employee or contractor of Farnsworth Group normally works.
Confidentiality: Each party shall retain as confidential all information and data
furnished to it by the other party which are designated in writing by such other party
as confidential at the time of transmission and are obtained or acquired by the
receiving party in connection with the Agreement, and said party shall not reveal
such information to any third party. However, nothing herein is meant to preclude
either disclosing and / or otherwise using information (i) when the information is
actually known to the receiving party before being obtained or derived from the
transmitting party; or (ii) when the information is generally available to the public
without the receiving party's fault at any time before or after it is acquired from the
transmitting party; or (iii) where the information is obtained or acquired in good faith
at any time by the receiving party from a third party who has the same in good faith
and who is not under any obligation to the transmitting party in respect thereof; or
(iv) is required by law or court order to be disclosed.
Compliance with Law: In the performance of services to be provided hereunder,
Farnsworth Group and Client agree to comply with applicable federal, state, and
local laws and ordinances and applicable lawful governmental or quasi-
governmental order, rules, and regulations.
Modification to the Agreement: Client or Farnsworth Group may, from time to
time, request modifications or changes in the scope of services to be performed
hereunder. Such changes, including any increase or decrease in the amount of
Farnsworth Group’s compensation, to which Client and Farnsworth Group mutually
agree shall be incorporated in the Agreement by a written amendment to the
Agreement.
Notice: All notices required or permitted under this Agreement must be written and will
be deemed given and received (a) if by personal delivery, on the date of such delivery,
(b) if by electronic mail, on the transmission date if sent before 4:00 pm U.S. central
time on a business day or, in any other case, on the next business day, (c) if by
nationally recognized overnight courier, on the next business day following deposit for
next business day delivery, or (d) if by certified mail, return receipt requested with
postage prepaid, on the third business day following deposit. Notice must be
addressed at the address or electronic mail address shown below for, or such other
address as may be designated by notice by such Party:
If to Client:
City of Galesburg
Attn: Aaron Gavin, City Engineer
55 W. Tompkins St.
Galesburg, IL 61401
E-mail: agavin@ci.galesburg.il.us
Date: May 21, 2024
Client: City of Galesburg
Project: Cooke Park
General Conditions / Rev. Feb.2020
If to Farnsworth Group:
Farnsworth Group, Inc.
Attn: Amy Wilson
100 Walnut Street, Suite 200
Peoria, IL 61602
E-mail: awilson@f-w.com
With a copy (which will not constitute notice) to:
Farnsworth Group, Inc.
Attn: Ryan Perras
5613 DTC Parkway, Suite 1100
Greenwood Village, CO 80111
E-mail: rperras@f-w.com
Facsimile; PDF Signatures. Execution and delivery of this Agreement by delivery
of a facsimile or portable document format ("PDF") copy bearing the facsimile or
PDF signature of any party hereto shall constitute a valid and binding execution
and delivery of this Agreement by such party. Such facsimile and PDF copies shall
constitute enforceable original documents.
Force Majeure: Obligations of either party under the Agreement, other than
payment obligations, shall be suspended, and such party shall not be liable for
damages or other remedies while such party is prevented from complying herewith,
in whole or in part, due to contingencies beyond its reasonable control, including,
but not limited to strikes, riots, war, fire, acts of God, injunction, compliance with
any law, regulation, or order, whether valid or invalid, of the United States of
America or any other governmental body or any instrumentality thereof, whether
now existing or hereafter created, inability to secure materials or obtain necessary
permits, provided, however, the party so prevented from complying with its
obligations hereunder shall promptly notify the other party thereof.
Assignment: Client shall not transfer or assign any rights under or interest in the
Agreement, without the written consent of Farnsworth Group.
Dispute Resolution: In an effort to resolve any conflicts that arise during the
performance of professional services for the Project or following completion of the
Project, Client and Farnsworth Group agree that all disputes shall first be
negotiated between senior officers of Client and Farnsworth Group for up to thirty
(30) days before being submitted to mediation. In the event negotiation and
mediation are not successful, either Client or Farnsworth Group may seek a
resolution in any state or federal court that has the required jurisdiction within 180
days of the conclusion of mediation.
Timeliness of Performance: Farnsworth Group will begin work under the
Agreement upon receipt of a fully executed copy of the Agreement. Client and
Farnsworth Group are aware that many factors outside Farnsworth Group’s control
may affect its ability to complete the services to be provided under the Agreement.
Farnsworth Group will perform these services with reasonable diligence and
expediency consistent with sound professional practices.
Suspension: Client or Farnsworth Group may suspend all or a portion of the work
under the Agreement by notifying the other party in writing if unforeseen
circumstances beyond control of Client or Farnsworth Group make normal
progress of the work impossible. Farnsworth Group may suspend work in the event
Client does not pay invoices when due, and Farnsworth Group shall have no
liability whatsoever to Client, and Client agrees to make no claim for any delay or
damage as a result of such suspension. The time for completion of the work shall
be extended by the number of days work is suspended. If the period of suspension
exceeds ninety (90) days, Farnsworth Group shall be entitled to an equitable
adjustment in compensation for start-up, accounting and management expenses.
Termination: If either party defaults in performing any of the terms or provisions
of the Agreement, and continues in default for a period of fifteen (15) days after
written notice thereof, the party not in default shall have the right to immediately
terminate the Agreement. The non-defaulting party shall be entitled to all remedies
under Illinois law at the time of breach, including, without limitation, the right to
recover as an element of its damages, reasonable attorney's fees and court costs.
Reuse of Documents: All documents including reports, drawings, specifications,
and electronic media prepared by Farnsworth Group and / or any subconsultant
pursuant to the Agreement are instruments of its services for use solely with
respect to this Project. Farnsworth Group and / or any subconsultant shall be
deemed the authors and Clients of their respective instruments of service and shall
retain all common law, statutory and other reserved rights, including copyrights.
They are not intended or represented to be suitable for reuse by Client or others
on extensions of the Project or on any other project. Any reuse without specific
written verification or adaptation by Farnsworth Group will be at Client’s sole risk,
and without liability to Farnsworth Group, and Client shall indemnify and hold
harmless Farnsworth Group or any subconsultant from all claims, damages, losses
and expenses including court costs and attorney’s fees arising out of or resulting
therefrom. Any such verification or adaptation will entitle Farnsworth Group to
further compensation at rates to be agreed upon by Client and Farnsworth Group.
Subcontracting: Farnsworth Group shall have the right to subcontract any part of
the services and duties hereunder without the consent of Client.
Third Party Beneficiaries: Nothing contained in the Agreement shall create a
contractual relationship with or a cause of action in favor of a third party against
either Client or Farnsworth Group, except as expressly provided herein.
Farnsworth Group’s services under the Agreement are being performed solely for
Client’s benefit, and no other party or entity shall have any claim against
Farnsworth Group because of the Agreement; or the performance or
nonperformance of services hereunder; or reliance upon any report or document
prepared hereunder. Neither Farnsworth Group nor Client shall have any
obligation to indemnify each other from third party claims, except as expressly
provided herein. Client and Farnsworth Group agree to require a similar provision
in all contracts with construction contractors and subconsultants, vendors, and
other entities involved in the Project to carry out the intent of this provision.
Right of Entry: Client shall provide for Farnsworth Group's and / or any
subconsultant’s right to enter property owned by Client and / or others in order for
Farnsworth Group and / or any subconsultant to fulfill the scope of services for this
Project. Client understands that use of exploration equipment may unavoidably
cause some damage, the correction of which is not part of the Agreement unless
explicitly so provided.
Recognition of Risk: Client acknowledges and accepts the risk that: (1) data on
site conditions such as geological, geotechnical, ground water and other
substances and materials, can vary from those encountered at the times and
locations where such data were obtained, and that this limitation on the available
data can cause uncertainty with respect to the interpretation of conditions at
Client’s site; and (2) although necessary to perform the Agreement, commonly
used exploration methods (e.g., drilling, borings or trench excavating) involve an
inherent risk of contamination of previously uncontaminated soils and waters.
Farnsworth Group’s and / or any subconsultant’s application of its present
judgment will be subject to factors outlined in (1) and (2) above. Client waives any
claim against Farnsworth Group and / or any subconsultant, and agrees to
indemnify and hold Farnsworth Group and / or any subconsultant harmless from
any claim or liability for injury or loss which may arise as a result of alleged
contamination caused by any site exploration. Client further agrees to compensate
Farnsworth Group and / or any subconsultant for any time spent or expenses
incurred by Farnsworth Group and / or any subconsultant in defense of any such
claim, in accordance with Farnsworth Group's and / or any subconsultant’s
prevailing fee schedule and expense reimbursement policy.
Authority and Responsibility: Client agrees that Farnsworth Group and any
subconsultant shall not guarantee the work of any construction contractor or
construction subconsultant, shall have no authority to stop work, shall have no
supervision or control as to the work or persons doing the work, shall not have
charge of the work, shall not be responsible for safety in, on, or about the job site,
or have any control of the safety or adequacy of any equipment, building
component, scaffolding, supports, forms, or other work aids.
Electronic Files Transfer.
(a) Farnsworth Group may prepare electronic files which contain machine-readable
information or certain information for a project ("Project Files"). Client may request
Project Files to facilitate Client's understanding of the project. The Parties
recognize that the Project Files are subject to alteration, either intentionally or
unintentionally, due to, among other causes, transmission, conversion, media
degradation, software error or human error. The Parties further understand that
the transfer of Project Files from the system and format used by Farnsworth Group
to an alternate system or format cannot be accomplished without the introduction
of anomalies and / or errors.
General Conditions / Rev. Feb.2020
(b) Upon request, Farnsworth Group will supply Project Files to Client upon the
express terms and conditions set forth herein:
(i) The Project Files may not be used for any purpose not related specifically to the
Client's project. Use of these files for development of other projects; additions to
the project, or duplication of the project at any location is expressly prohibited.
(ii) The Project Files are provided for information purposes only and are not
intended as an end product. The Project Files may be a work in process, and
Farnsworth Group is under no obligation to provide Client with any updated
version(s) of the Project Files.
(iii) Client acknowledges and understands that the Project Files may not reflect all
data contained in the contract documents, addenda, or other pertinent contract-
related documents. Client acknowledges and understands that the Project Files
may contain data which is not included in the contract documents.
(c) BIM Digital Files. With regard to the transfer of Building Information Model
(BIM) digital files, both Parties agree as follows:
(i) Farnsworth Group will provide only those BIM files created for Client's
project. There is no representation the BIM files are comprehensive or comprise a
complete model of the building.
(ii) The level of development of the model will be defined consistent with AIA
Document G202-2013, as agreed by the parties. After reviewing and verifying the
accuracy of the information contained within Farnsworth Group's BIM files, Client
is authorized to develop its own model to a higher level of development for its own
uses, but, in doing so, expressly agrees to assume all risks associated therewith.
Utilities: Client shall be responsible for designating the location of all utility lines
and subterranean structures within the property line of the Project. Client agrees
to waive any claim against Farnsworth Group and / or any subconsultant, and to
indemnify and hold harmless from any claim or liability for injury or loss arising from
Farnsworth Group and / or any subconsultant or other persons encountering
utilities or other man-made objects that were not called to Farnsworth Group's
attention or which were not properly located on documents furnished to Farnsworth
Group. Client further agrees to compensate Farnsworth Group and / or any
subconsultant for any time spent or expenses incurred by Farnsworth Group and /
or any subconsultant in defense of any such claim, in accordance with Farnsworth
Group's and / or any subconsultant’s prevailing fee schedule and expense
reimbursement policy.
Samples: All samples of any type (soil, rock, water, manufactured materials,
biological, etc.) will be discarded sixty (60) days after submittal of Project
deliverables. Upon Client’s authorization, samples will be either delivered in
accordance with Client’s instructions or stored for an agreed charge.
Discovery of Unanticipated Hazardous Substances or Pollutants: Hazardous
substances are those so defined by prevailing Federal, State, or Local laws.
Pollutants mean any solid, liquid, gaseous, or thermal irritant or contaminant
including smoke, vapor, soot, fumes, acids, alkalies, chemicals and waste.
Hazardous substances or pollutants may exist at a site where they would not
reasonably be expected to be present. Client and Farnsworth Group and / or any
subconsultant agree that the discovery of unanticipated hazardous substances or
pollutants constitutes a “changed condition” mandating a renegotiation of the scope
of services or termination of services. Client and Farnsworth Group and / or any
subconsultant also agree that the discovery of unanticipated hazardous
substances or pollutants will make it necessary for Farnsworth Group and / or any
subconsultant to take immediate measures to protect human health and safety, and
/ or the environment. Farnsworth Group and / or any subconsultant agree to notify
Client as soon as possible if unanticipated known or suspected hazardous
substances or pollutants are encountered. Client encourages Farnsworth Group
and / or any subconsultant to take any and all measures that in Farnsworth Group’s
and / or any subconsultant’s professional opinion are justified to preserve and
protect the health and safety of Farnsworth Group’s and / or any subconsultant’s
personnel and the public, and / or the environment, and Client agrees to
compensate Farnsworth Group and / or any subconsultant for the additional cost
of such measures. In addition, Client waives any claim against Farnsworth Group
and / or any subconsultant, and agrees to indemnify and hold Farnsworth Group
and / or any subconsultant harmless from any claim or liability for injury or loss
arising from the presence of unanticipated known or suspected hazardous
substances or pollutants. Client also agrees to compensate Farnsworth Group and
/ or any subconsultant for any time spent and expenses incurred by Farnsworth
Group and / or any subconsultant in defense of any such claim, with such
compensation to be based upon Farnsworth Group’s and / or any subconsultant’s
prevailing fee schedule and expense reimbursement policy. Further, Client
recognizes that Farnsworth Group and / or any subconsultant has neither
responsibility nor liability for the removal, handling, transportation, or disposal of
asbestos containing materials, nor will Farnsworth Group and / or any
subconsultant act as one who owns or operates an asbestos demolition or
renovation activity, as defined in regulations under the Clean Air Act.
Job Site: Client agrees that services performed by Farnsworth Group and / or any
subconsultant during construction will be limited to providing observation of the
progress of the work and to address questions by Client’s representative
concerning conformance with the Contract Documents. This activity is not to be
interpreted as an inspection service, a construction supervision service, or
guaranteeing the construction contractor's or construction subconsultant’s
performance. Farnsworth Group and / or any subconsultant will not be responsible
for construction means, methods, techniques, sequences, or procedures, or for
safety precautions and programs. Farnsworth Group and / or any subconsultant
will not be responsible for construction contractor's or construction subconsultant’s
obligation to carry out the work according to the Contract Documents. Farnsworth
Group and / or any subconsultant will not be considered an agent of Client and will
not have authority to direct construction contractor's or construction
subconsultant’s work or to stop work.
Shop Drawing Review: Client agrees that Farnsworth Group and / or any
subconsultant shall review shop drawings and / or submittals solely for their general
conformance with Farnsworth Group's and / or any subconsultant’s design concept
and general conformance with information given in the Contract Documents.
Farnsworth Group and / or any subconsultant shall not be responsible for any
aspects of a shop drawing and / or submittal that affect or are affected by the
means, methods, techniques, sequences, and procedures of construction, safety
precautions and programs incidental thereto, all of which are the construction
contractor's or construction subconsultant’s responsibility. The construction
contractor or construction subconsultant will be responsible for dimensions,
lengths, elevations and quantities, which are to be confirmed and correlated at the
jobsite, and for coordination of the work with that of all other trades. Client
represents that the construction contractor and construction subconsultant shall be
made aware by Client of the responsibility to review shop drawings and / or
submittals and approve them in these respects before submitting them to
Farnsworth Group and / or any subconsultant.
LEED Certification and Energy Models: Client agrees that Farnsworth Group
and / or any subconsultant do not guarantee the LEED certification of any facility
for which Farnsworth Group and / or any subconsultant provides commissioning,
LEED consulting or energy modeling services. The techniques and specific
requirements for energy models used to meet LEED criteria have limitations that
result in energy usage predictions that may differ from actual energy usage.
Farnsworth Group and / or any subconsultant will endeavor to model energy usage
very closely to actual usage, but Client agrees that Farnsworth Group and / or any
subconsultant will not be responsible or liable in any way for inaccurate budgets
for energy use developed from the predictions of LEED-compliant energy models.
LEED certification and the number of LEED points awarded for energy efficiency
are solely the responsibility of the U.S. Green Building Council and Green Building
Certification Institute.
Environmental Site Assessments: No Environmental Site Assessment can
wholly eliminate uncertainty regarding the potential for Recognized Environmental
Conditions in connection with a Subject Property. Performance of an Environmental
Site Assessment is intended to reduce, but not eliminate, uncertainty regarding
potential for Recognized Environmental Conditions in connection with a Subject
Property. In order to conduct the Environmental Site Assessment, information will
be obtained and reviewed from outside sources, potentially including, but not
limited to, interview questionnaires, database searches, and historical records.
Farnsworth Group is not be responsible for the quality, accuracy, and content of
information from these sources. Any non-scope items provided in the Phase I
Environmental Site Assessment Report are provided at the discretion of the
environmental professional for the benefit of Client. Inclusion of any non-scope
finding(s) does not imply a review of any other non-scope items with the
Environmental Site Assessment investigation or report. The Environmental Site
Assessment report is prepared for the sole and exclusive use of Client. Farnsworth
General Conditions / Rev. Feb.2020
Group does not intend, without its written consent, for the Phase 1 Environmental
Site Assessment Report to be disseminated to anyone beside Client, or to be used
or relied upon by anyone beside Client. Use of the report by any other person or
entity is unauthorized and such use is at their sole risk.
Consequential Damages: Notwithstanding any other provision of the Agreement,
and to the fullest extent permitted by law, neither Client nor Farnsworth Group, their
respective officers, directors, partners, employees, contractors or subconsultants
shall be liable to the other or shall make any claim for incidental, indirect, or
consequential damages arising out of or connected in any way to the Project or
Services performed under this Agreement. This mutual waiver of consequential
damages shall include, but not be limited to, loss of use, loss of profit, loss of
business, loss of income, loss of reputation and any other consequential damages
that either party may have incurred from any cause of action including negligence,
strict liability, breach of contract and breach of strict and implied warranty. Both
Client and Farnsworth Group shall require similar waivers of consequential
damages protecting all the entities or persons named herein in all contracts and
subcontracts with others involved in Project.
Personal Liability: It is intended by the parties to the Agreement that Farnsworth
Group’s services in connection with the Project shall not subject Farnsworth
Group’s individual employees, officers or directors to any personal legal exposure
for the risks associated with this Project. Therefore, and notwithstanding anything
to the contrary contained herein, Client agrees that as Client’s sole and exclusive
remedy, any claim, demand, or suit shall be directed and / or asserted only against
“Farnsworth Group, Inc., an Illinois corporation,” and not against any of Farnsworth
Group’s individual employees, officers or directors.
General Insurance and Limitation: Farnsworth Group is covered by commercial
general liability insurance, automobile liability insurance and workers
compensation insurance with limits which Farnsworth Group considers reasonable.
Certificates of all insurance shall be provided to Client upon request in writing.
Within the limits and conditions of such insurance, Farnsworth Group agrees to
indemnify and hold Client harmless from any loss, damage or liability arising
directly from any negligent act by Farnsworth Group. Farnsworth Group shall not
be responsible for any loss, damage or liability beyond the amounts, limits and
conditions of such insurance. Farnsworth Group shall not be responsible for any
loss, damage or liability arising from any act by Client, its agents, staff, other
consultants, independent contractors, third parties or others working on the Project
over which Farnsworth Group has no supervision or control. Notwithstanding the
foregoing agreement to indemnify and hold harmless, the parties agree that
Farnsworth Group has no duty to defend Client from and against any claims,
causes of action or proceedings of any kind.
Professional Liability Insurance and Limitation: Farnsworth Group is covered
by professional liability insurance for its professional acts, errors and omissions,
with limits which Farnsworth Group considers reasonable. Certificates of insurance
shall be provided to Client upon request in writing. Within the limits and conditions
of such insurance, Farnsworth Group agrees to indemnify and hold Client harmless
from loss, damage or liability arising from errors or omissions by Farnsworth Group
that exceed the industry standard of care for the services provided. Farnsworth
Group shall not be responsible for any loss, damage or liability beyond the
amounts, limits and conditions of such insurance. Farnsworth Group shall not be
responsible for any loss, damage or liability arising from any act, error or omission
by Client, its agents, staff, other consultants, independent contractors, third parties
or others working on the Project over which Farnsworth Group has no supervision
or control. Notwithstanding the foregoing agreement to indemnify and hold
harmless, the parties agree that Farnsworth Group has no duty to defend Client
from and against any claims, causes of action or proceedings of any kind.
ADDITIONAL LIMITATION: IN RECOGNITION OF THE RELATIVE RISKS AND
BENEFITS OF THE PROJECT TO BOTH CLIENT AND FARNSWORTH GROUP,
THE RISKS HAVE BEEN ALLOCATED SUCH THAT CLIENT AGREES THAT FOR
THE COMPENSATION HEREIN PROVIDED, FARNSWORTH GROUP CANNOT
EXPOSE ITSELF TO DAMAGES DISPROPORTIONATE TO THE NATURE AND
SCOPE OF FARNSWORTH GROUP’S SERVICES OR THE COMPENSATION
PAYABLE TO IT HEREUNDER. THEREFORE, TO THE MAXIMUM EXTENT
PERMITTED BY LAW, CLIENT AGREES THAT THE LIABILITY OF
FARNSWORTH GROUP TO CLIENT FOR ANY AND ALL CAUSES OF ACTION,
INCLUDING, WITHOUT LIMITATION, CONTRIBUTION, ASSERTED BY CLIENT
AND ARISING OUT OF OR RELATED TO THE NEGLIGENT ACTS, ERRORS OR
OMISSIONS OF FARNSWORTH GROUP IN PERFORMING PROFESSIONAL
SERVICES SHALL BE LIMITED TO FIFTY THOUSAND DOLLARS ($50,000) OR
THE TOTAL FEES PAID TO FARNSWORTH GROUP BY CLIENT UNDER THE
AGREEMENT, WHICHEVER IS GREATER (“LIMITATION”). CLIENT HEREBY
WAIVES AND RELEASES (I) ALL PRESENT AND FUTURE CLAIMS AGAINST
FARNSWORTH GROUP, OTHER THAN THOSE DESCRIBED IN THE
PREVIOUS SENTENCE, AND (II) ANY LIABILITY OF FARNSWORTH GROUP IN
EXCESS OF THE LIMITATION. IN CONSIDERATION OF THE PROMISES
CONTAINED HEREIN AND FOR OTHER SEPARATE, VALUABLE
CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH ARE
HEREBY ACKNOWLEDGED, CLIENT ACKNOWLEDGES AND AGREES THAT
(I) BUT FOR THE LIMITATION, FARNSWORTH GROUP WOULD NOT HAVE
PERFORMED THE SERVICES, (II) CLIENT HAS HAD THE OPPORTUNITY TO
NEGOTIATE THE TERMS OF THE LIMITATION AS PART OF AN “ARMS-
LENGTH” TRANSACTION, (III) THE LIMITATION AMOUNT MAY BE LESS THAN
THE AMOUNT OF PROFESSIONAL LIABILITY INSURANCE REQUIRED OF
FARNSWORTH GROUP UNDER THE AGREEMENT, (IV) THE LIMITATION IS
MERELY A LIMITATION OF, AND NOT AN EXCULPATION FROM,
FARNSWORTH GROUP’S LIABILITY AND DOES NOT IN ANY WAY OBLIGATE
CLIENT TO DEFEND, INDEMNIFY OR HOLD HARMLESS FARNSWORTH
GROUP, (V) THE LIMITATION IS AN AGREED REMEDY, AND (VI) THE
LIMITATION AMOUNT IS NEITHER NOMINAL NOR A DISINCENTIVE TO
FARNSWORTH GROUP PERFORMING THE SERVICES IN ACCORDANCE
WITH THE STANDARD OF CARE.
Subpoenas: Client is responsible, after notification, for payment of time charges
and expenses resulting from the required response by Farnsworth Group and / or
any subconsultant to subpoenas issued by any party other than Farnsworth Group
and / or any subconsultant in conjunction with the services performed under the
Agreement. Charges are based on fee schedules in effect at the time the subpoena
is served.
Statutes of Repose and Limitation: All legal causes of action between the parties
to the Agreement shall accrue and any applicable statutes of repose or limitation
shall begin to run not later than the date of Substantial Completion. If the act or
failure to act complained of occurs after the date of Substantial Completion, then
the date of final completion shall be used, but in no event shall any statute of repose
of limitation begin to run any later than the date Farnsworth Group’s services are
completed or terminated.
Severability: If any term or provision of the Agreement is held to be invalid or
unenforceable under any applicable statute or rule of law, such holding shall be
applied only to the provision so held, and the remainder of the Agreement shall
remain in full force and effect.
Waiver: No waiver by either party of any breach, default, or violation of any term,
warranty, representation, agreement, covenant, condition, or provision hereof shall
constitute a waiver of any subsequent breach, default, or violation of the same or
any other term, warranty, representation, agreement, covenant, condition, or
provision hereof. All waivers must be in writing.
Survival: Notwithstanding completion or termination of the Agreement for any
reason, all rights, duties, obligations of the parties to the Agreement shall survive
such completion or termination and remain in full force and effect until fulfilled.
Governing Law: The Agreement shall be governed by and interpreted pursuant to
the laws of the State of Illinois without regard to conflict of law principles.
118-995
September 14, 2023
50 0 50 10025
Feet
W SECOND ST W SECOND ST
HOLTON STHOLTON STW THIRD ST W THIRD ST
/
£¤150
£¤150 £¤34
£¤34
§¨¦74
Proposed Facilities
Playground
Walking Path
Restroom
Shelter
Parking Lot
Trailhead
Future Berm (Donation)
Future Pollinator Garden (Donation)
Attachment A-3 Development Plan
City of Galesburg
Cooke Property Development
TOWN OF THE CITY OF GALESBURG
Date: June 17, 2024 Agenda Number: 24-9012
TOWN FUND $7,445.93
GENERAL ASSISTANCE FUND $9,990.31
IMRF FUND
SOCIAL SECURITY/MEDICARE FUND $1,500.00
LIABILITY FUND $4,177.58
AUDIT FUND
TOTAL $23,113.82