HomeMy WebLinkAbout09032024 City Council Packet55 W. TOMPKINS STREET
GALESBURG, IL 61401
WWW.CI.GALESBURG.IL.US
City Council Agenda
September 3, 2024
City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
September 3, 2024
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Proclamation Workforce Development Month
Proclamation United Way
Approve Minutes from August 19, 2024
Public Comment
Consent Agenda #2024-15
24-3039 Bid Golf Cart Lease
24-3040 Bid HT Custer Park Backstop and Baseline Netting System
24-6003 Approve Appointment Memo
24-8014 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
Bids, Petitions and Communications
24-3041 Bid Painting of Public Areas in City Hall
24-3042 Bid Simmons Street & Parking Lot H Reconstruction
City Manager’s Report
Miscellaneous Business (Agreements, Approvals, Etc.)
Town Business
24-9017 Bills
24-9018 Receive Town Audit
Closing Comments
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
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CITY COUNCIL MEETING
City Manager’s Report
September 3, 2024
CONSENT AGENDA #2024-15
Item 24-3039 Golf Cart Lease
Staff recommend approval of the bid from M&M Golf Cars, LLC for a three-year lease agreement,
with the option to extend the agreement to years four and five, for 52 golf carts and a utility
vehicle for Bunker Links Golf Course. The annual anticipated lease cost will be $55,351.56 per
year and will remain constant over the term of the agreement. Two bids were received in
response to this request, with M&M Golf Cars submitting the low and best bid.
Item 24-3040 HT Custer Park Backstop and Baseline Netting System
Staff recommend approval of the bid submitted by McScot Golf Inc. in the amount of $180,339.00
for the design, construction and installation of a new backstop and baseline netting system for
the ball diamond located at H.T. Custer Park. The existing netting is in poor shape and does not
provide an adequate level of protection for patrons in attendance at the games. Three vendors
responded to this request, with McScot Golf Inc. submitting the low and best bid. There are
sufficient funds in the Planning Fund and Capital Utility Tax Fund for this project.
Item 24-6003 Appointment Memo
Appointments to boards and commissions are submitted by Mayor Schwartzman for Council
consideration and approval.
Item 24-8014 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved
individually by the City Council.
ORDINANCES AND RESOLUTIONS
BIDS, PETITIONS AND COMMUNICATIONS
Item 24-3041 Painting of Public Areas at City Hall
Staff recommend approval of the bid from W.F. Scott Decorating, Inc. in the amount of
$32,100.00 to paint various public areas in City Hall, including the first-floor rotunda and
bathrooms, the Erickson Conference Room, Council Chambers, the break room and the basement
hallways, doors and trim. It was determined the top portion of the walls and ceiling in the rotunda
did not need repainted; therefore, the rotunda and first floor public areas would be painted
approximately 10 - 15 feet up the wall. The current color scheme would remain unchanged. The
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project is anticipated to start on or after October 7, 2024, and be completed before the end of
the year.
Item 24-30042 Simmons Street Parking Lot H Reconstruction
Staff recommend approval of base bid and four alternate options in the total amount of
$2,502,284.94 from Gunther Construction, a div of UCM, Inc. for the Simmons Street Parking Lot
and Streetscape project. The City was awarded a $2.1 million Rebuild Downtown and Main
Streets grant through the Department of Commerce and Economic Opportunity (DCEO) for
parking lot and streetscape improvements on Simmons Street between Prairie Street and Kellogg
Street. This project was originally bid out in June of this year, but due to the bids being higher
than anticipated, the project was not awarded. City staff and the City’s design consultant,
Hutchison Engineering, revised some items in the bid specifications and removed the parking
canopy to obtain lower bids without changing the overall scope of the project. Three bids were
received, with Gunther Construction submitting the lowest complete/responsible bid, with the
base bid amount of $2,341,464.87. This bid was approximately $660,000 lower than the low bid
received in June. It is recommended to award the base bid, plus all four options provided for a
total of $2,502,284.94.
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
TOWN BUSINESS
Item 24-9017 Town Bills
Item 24-9018 Town Audit
Respectfully submitted,
Eric Hanson
City Manager
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
August 19, 2024
6:00 p.m.
Called to order by Mayor Peter Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis,
Evan Miller, Dwight White, Heather Acerra, Sarah Davis, and Steve Cheesman, 8. Also Present:
City Manager Eric Hanson, and City Clerk Kelli Bennewitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
Semenya McCord gave the invocation.
Council Member Miller moved, seconded by Council Member White, to approve the minutes of
the City Council’s regular meeting from August 5, 2024.
Roll Call #2:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7.
Nays: None
Absent: None
Chairman declared the motion carried.
PUBLIC COMMENT
David Selkirk addressed the Council and reported that the Bunker Links Golf Professional, Bryan
Luedtke, tied for first place in the Iowa PGA Pro-Select. He also noted that the Elks and the
Abingdon American Legion held golf tournaments at Bunker Links recently. He thanked Don
Miles, Parks & Recreation Department Director, as well as Matt Miles, Bryan Luedtke, and the
other employees for their work on keeping the golf course in great shape. Mr. Selkirk stated
that he met a woman from Myrtle Beach who complimented on what a great golf course
Galesburg has to offer. He also reminded the community that Ashley Hankes, Jim & Kae Hankes’
daughter-in-law, will be performing on America's Got Talent this week and encouraged them to
vote for her.
CONSENT AGENDA #2024-14
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
24-3036
August 19, 2024 Page 1 of 8
Approve a five-year agreement with Webber Rental &Supply of Galesburg to provide portable
restrooms.
24-5008
Receive the quarterly investment report.
24-8013
Approve bills in the amount of $1,157,994.89 and advance checks in the amount of
$815,721.35.
Council Member Miller moved,seconded by Council Member Acerra,to approve Consent
Agenda 2024-14.
Roll Call #3:
Ayes:Council Members Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
Nays:None
Absent:None
Chairman declared the motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
24-1017
Ordinance on first reading amending Section 113.043(A)of Chapter 113 of the Galesburg
Municipal Code regarding the limitation on the number of Class A-1 liquor licenses.
Council Member Dennis moved,seconded by Council Member Miller,to suspend the rules and
move agenda item 24-1017 to final reading.
Roll Call #4:
Ayes:Council Members Hix,Dennis,Miller,Acerra,and Cheesman,5.
Nays:Council Member White and Davis,2.
Absent:None
Chairman declared the motion carried.
Council Member Dennis moved,seconded by Council Member Miller,to approve Ordinance
24-3737 on final reading amending Section 113.043(A)of Chapter 113 of the Galesburg
Municipal Code regarding the limitation on the number of Class A-1 liquor licenses.
Roll Call #5:
Ayes:Council Members Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
Nays:None
Absent:None
Chairman declared the motion carried.
24-1018
Ordinances on first reading setting the salaries for the Mayor,Council Members,and City Clerk
for terms beginning May 2025.
August 19,2024 Page 2 of 8
Council Member Miller moved,seconded by Council Member Dennis,to suspend the rules and
move agenda item 24-1018 to final reading.
Roll Call #6:
Ayes:Council Members Hix,Dennis,Miller,Acerra,and Davis,5.
Nays:Council Members White and Cheesman,2.
Absent:None
Chairman declared the motion carried.
Mayor Schwartzman stated that the Mayor and Council salaries have remained the same for a
long period of time and asked if there was thought of increasing either.City Manager Hanson
stated that if Council would like staff to look into increases and compare other communities,he
would be happy to proceed.
Council Member Cheesman stated that he would not be voting for a raise for Council Members
but that he would like to give the public time to research and comment and would therefore like
to keep the ordinance at two readings.Council Member White expressed that he felt similarly
and both stated that they are supportive of the salary ordinance for the City Clerk.
Council Member Miller moved,seconded by Council Member Dennis,to approve Ordinances
24-3738 through 24-3740 on final reading approving the salaries for the Mayor,Council
Members,and City Clerk for terms beginning May 2025.
Roll Call #7:
Ayes:Council Members Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
Nays:None
Absent:None
Chairman declared the motion carried.
24-2019
Council Member Acerra moved,seconded by Council Member White,to approve Resolution
24-17 authorizing the purchase of 314 South Henderson Street,29 Public Square and 91 West
Simmons Street.
City Manager Hanson explained that the Knox County Trustee purchases and sells properties on
behalf of all taxing bodies.It would be the City ’s hope that all these properties could see
development since they are prime commercial locations.
Roll Call #8:
Ayes:Council Members Hix,Dennis,Miller,White,Acerra,Davis,Cheesman,and Mayor
Schwartzman,8.
Nays:None
Absent:None
Chairman declared the motion carried.
BIDS,PETITIONS,AND COMMUNICATIONS
August 19,2024 Page 3 of 8
24-3037
Council Member Miller moved,seconded by Council Member Dennis,to approve the bid from
Lockwood Excavating and Construction in the amount of $137,448.35 for the demolition and
cleanup-up of six properties.
Roll Call #9:
Ayes:Council Members Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
Nays:None
Absent:None
Chairman declared the motion carried.
24-3038
Council Member Miller moved,seconded by Council Member Acerra,to approve the bid from
Yemm Chevrolet in the amount of $49,951 for the purchase of a 2025 RAM ProMaster 1500
cargo van to be utilized by the Recreation Division.
Roll Call #10:
Ayes:Council Members Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
Nays:None
Absent:None
Chairman declared the motion carried.
CITY MANAGER’S REPORT
City Manager Hanson announced and congratulated Police Chief Russ Idle on 30 years with the
Galesburg Police Department.
MISCELLANEOUS BUSINESS (AGREEMENTS,APPROVALS,ETC.)
24-4053
Council Member White moved,seconded by Council Member Davis,to approve the proposal
submitted by The Stone River Group LLC to perform energy consultation services.
Roll Call #11:
Ayes:Council Members Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
Nays:None
Absent:None
Chairman declared the motion carried.
24-4054
Council Member Miller moved,seconded by Council Member Acerra,to approve an agreement
with Direct Energy to supply energy for city-owned properties based on the most favorable
pricing obtained from the energy consultant.The agreement is based on a 36-month term with
an anticipated fixed rate of $0.07239/kWh resulting in an estimated savings of $61,077.52 over
the utility default rate for the length of the agreement.The location utilizing solar power will be
on an index rate to allow all the credits to be applied to the account.
Roll Call #12:
Ayes:Council Members Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
August 19,2024 Page 4 of 8
Nays:None
Absent:None
Chairman declared the motion carried.
24-4055
Council Member Miller moved,seconded by Council Member Acerra,to approve an agreement
with Davis &Campbell LLC to provide legal services as the City Attorney.
Council Member Acerra expressed her support and added that her HR firm has worked with
Davis &Campbell and that they are very professional and have extensive experience and
knowledge.Council Member Cheesman and the Mayor both added that they also support this
decision and are impressed with the outstanding services and attorneys that will be available to
the City.
Roll Call #13:
Ayes:Council Members Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
Nays:None
Absent:None
Chairman declared the motion carried.
24-4056
Council Member Miller moved,seconded by Council Member Acerra,to approve an annual
maintenance agreement with ProPhoenix Corporation in the amount of $99,173.86 for the
continued support of the various modules of the proprietary records management software
utilized by the Police Department.
Roll Call #14:
Ayes:Council Members Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
Nays:None
Absent:None
Chairman declared the motion carried.
Council Member Miller moved,seconded by Council Member Acerra,to sit as the Town Board.
The motion carried.
TOWN BUSINESS
24-9015
Trustee Miller moved,seconded by Trustee Acerra,to approve Town bills and warrants to be
drawn in payment of same.
Fund Title Amount
Town Fund $19,591.00
General Assistance Fund $7,279.71
IMRF Fund
August 19,2024 Page 5 of 8
Social Security/Medicare Fund
Liability Fund
Audit Fund $19,000.00
Total $45,870.71
Roll Call #15:
Ayes:Trustees Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
Nays:None
Absent:None
Chairman declared the motion carried.
24-9016
Ordinances on first reading setting the salaries for the Township Supervisor,Township Trustees,
Township Assessor,and the Township Clerk for terms beginning May 2025.The Township
Assessor ’s salary would begin with the term starting January 1,2026.
Trustee Miller moved,seconded by Trustee Dennis,to suspend the rules and move agenda item
24-9016 to final reading.
Roll Call #16:
Ayes:Trustees Hix,Dennis,Miller,and Acerra,4.
Nays:Trustees White,Davis,and Cheesman,3.
Absent:None
Chairman declared the motion carried.
Trustee Cheesman stated that he feels that same rationale for not suspending the rules for
these salary ordinances as he did for the City ordinances.He would like to give the public two
weeks to review the information and ask questions.
Trustee Miller moved,seconded by Trustee Dennis,to approve Ordinances 24-01 through 24-04
on final reading setting the salaries for the Township Supervisor,Township Trustees,Township
Assessor,and the Township Clerk for terms beginning May 2025.The Township Assessor ’s
salary would begin with the term starting January 1,2026.
Roll Call #17:
Ayes:Trustees Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
Nays:None
Absent:None
Chairman declared the motion carried.
Trustee Miller moved,seconded by Trustee Acerra,to resume as the City Council.The motion
carried.
August 19,2024 Page 6 of 8
CLOSING COMMENTS
Council Member Acerra stated that she was unable to attend the River-2-River car show this
past weekend,but that it was her understanding that it was very successful.She also wanted to
wish her son,Luke,a happy 27th birthday.
Council Member Davis has enjoyed receiving pictures from this year ’s school kick off and wishes
everyone a great school year.
Council Member Cheesman stated that there was a lot of progress made at tonight ’s meeting,
although there is still a way to go.He commended City Manager Hanson for his leadership,
experience,and knowledge on moving the City forward.
Council Member Hix welcomed Dan Alcorn and Christopher Jump to the City and also noted
that he attended the River-2-River car show.He also thanked Police Officer Taylor for letting
him participate in the K9 demonstration during the National Night Out.
Council Member Dennis congratulated Chief Idle on his 30-year anniversary with the
Department.
Council Member Miller stated that he had a chance to attend the car show and was very
impressed and envious since he has been working on his own antique car for three years.He
also had a chance to visit Heritage Days and talk to several citizens about the community.He
thanked many of the Department Directors and the City Manager for their leadership and
congratulated Chief Idle on his 30-year milestone.
Council Member White reported that he was able to attend the MDA kickoff at the Central Fire
Station and feels that it is a great project.He added that Galesburg has consistently been one
of the top in the state of Illinois,only behind Chicago.He encouraged everyone to give.
Council Member White welcomed Attorneys Alcorn and Jump and he also expressed that he
was pleased to see that Yemm,a local company,was able to be the successful bidder for the van
approved tonight.He reminded the public that the City will host a public input meeting
tomorrow,Tuesday,August 20th,at 6:00 p.m.in the gymnasium at Learning Connections of
Galesburg,849 S.Henderson St.,for citizens to provide input on the proposed improvements
for the Cooke Property Park Development project.He also thanked staff for getting the tree
limbs at Lancaster Park cleaned up and added that South Street and Tompkins Street look great
after the recent road work and patching.
Mayor Schwartzman also stated that he attended the River-2-River car show and had the
opportunity to pick the winning car for the show.He also reported that the City Council and
Department Directors completed a strategic planning session.He is looking forward to receiving
the final report in the next month or so and noted that the community will also have a chance
to view the information.This information will be used to help the Council set priorities for the
upcoming year.
August 19,2024 Page 7 of 8
The Mayor praised the citizen,who wishes to remain anonymous,for the beautiful flowers and
plantings around the gazebo in Lincoln Park and noted that there is more to come.He also
reiterated the information on the MDA Fill the Boot Kick Off and thanked TJ Scott,Joe Brignall,
and other firefighters for their work on this important project,and noted that last year
Galesburg raised over $33,000 and was second in the state.
There being no further business,Council Member Miller moved,seconded by Council Member
Dennis,to adjourn the regular meeting at 6:51 p.m.
Roll Call #18:
Ayes:Council Members Hix,Dennis,Miller,White,Acerra,Davis,and Cheesman,7.
Nays:None
Absent:None
Chairman declared the motion carried.
Peter D.Mayor Schwartzman,Mayor
Kelli R.Bennewitz,City Clerk
August 19,2024 Page 8 of 8
WHEREAS, Investment in skilled training, education, and career advancement of City of Galesburg’s
workforce is crucial to the ability of the county and state to compete in the global economy and to achieve
economic equity; and
WHEREAS, City of Galesburg employers require workers with in-demand skills to meet the needs of their
businesses and communities; and
WHEREAS, Welcoming all residents who need to become part of the workforce in a meaningful way is
critical to the strength of the City of Galesburg’s employers and workers; and
WHEREAS, Workforce Programs and Services provided by Western Illinois Works and its partners in the
workforce system help job seekers identify their interests and skills, and assist them in developing a strong
job search strategy, leading to fulfilling employment; and
WHEREAS, Aligning the workforce development system with employer needs and preparing job seekers
to enter family-sustaining employment are among the strategies to address employment and economic
disparities; and
WHEREAS, The Workforce Innovation Board of Western Illinois prioritizes collaboration among all
members of the local workforce development system, including business partners, state workforce
development agencies, educational institutions, labor unions, and community-based organizations, which is
critical to system alignment and preparing a skilled workforce; and
WHEREAS, The workforce development system proactively engages customers, works to achieve equity,
and focuses on flexibility to provide tailored resources to help meet the needs of all City of Galesburg
employers and residents seeking employment;
NOW THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby proclaim
the month of September 2024 as
“WORKFORCE DEVELOPMENT MONTH”
Dated this 3rd day of September 2024.
________________________________
Mayor Peter D. Schwartzman
Proclamation
WHEREAS; the United Way of Knox County believes that all of our citizens should be able to
enjoy healthy and meaningful lives; and
WHEREAS; the United Way of Knox County seeks to strengthen Knox County communities by
fostering volunteer action, building resources, and caring for individuals.
WHEREAS; the United Way of Knox County focuses on the building blocks for a good quality of
life: education, financial stability, and heath. We all win when a child succeeds in school, when
families are financially stable, and when people are in good health; and
WHEREAS; it takes every part of the community – individuals, businesses and organizations – to
supply the passion, expertise and resources needed to create lasting change for the better; and
WHEREAS; every year, citizens generously contribute their volunteer energies as well, hereby
investing in programs and initiatives that improve lives and build stronger community; and
WHEREAS; the United Way humbly asks for the continued financial support of the community
each year to continue and expand those efforts.
NOW, THEREFORE, I, Peter D. Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby
proclaim the months of October, November and December 2024 as
“UNITED WAY MONTHS”
Dated this 3rd day of September 2024
________________________________
Mayor Peter D. Schwartzman
Proclamation
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: TDM Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
SEPTEMBER 3, 2024
AGENDA ITEM: Bid recommendation, lease agreement for golf carts & utility vehicle for Bunker
Links Golf Course.
SUMMARY RECOMMENDATION: The City Manager, Director of Parks & Recreation and
Purchasing Agent recommend that the City Council approve the bid from M&M Golf Cars, LLC for
a three-year lease agreement, with the option to extend the agreement to years four and five,
for 52 golf carts and a utility vehicle for Bunker Links Golf Course.
BACKGROUND: The existing golf car lease agreement will expire at the end of this season. The
city will need to enter into a new agreement providing a minimum of 52 golf carts and one utility
vehicle available during each golf season. Additional golf carts may be needed for tournaments;
therefore, daily and weekly pricing for the additional carts was also requested.
In the proposed lease, the vendor will be responsible for all facets of maintenance on the carts
removing the city’s responsibility of performing routine maintenance and any other necessary
repairs. The awarded vendor will store the units offsite during the winter months to perform any
major repairs to the carts as deemed necessary.
A bid request was advertised in the local paper, made available on the city website and emailed
to vendors known to provide this service. The city received a total of two bids for this request.
Details of the bid submittals are attached to this document. The low and best bid for this request
was submitted by M&M Golf Cars (Bettendorf, IA). City staff recommends approval of the base
lease of 52 carts which includes a USB charger, two cart mounted coolers and fold down
windshield on each cart. The annual anticipated lease cost will be $55,351.56 per year and will
remain constant over the term of the agreement.
BUDGET IMPACT: Parks & Recreation budgets annually for this expense.
SUPPORTING DOCUMENTS:
1.Bid tabulation for golf cart lease agreement
24-3039
CITY OF GALESBURG
Finance Department
Bid Tabulation - Golf Cart Lease Agreement
8/5/2024
Attended By: T.Miller/M.Miller
Monthly Lease
Description 2025 2026 2027 2028 2029 2025 2026 2027 2028 2029
Lease of 52 Golf Carts 52,600.08 52,600.08 52,600.08 52,600.08 52,600.08 59,814.00 59,814.00 59,814.00 59,814.00 59,814.00
Lease of 60 Golf Carts 60,692.42 60,692.42 60,692.42 60,692.42 60,692.42 69,016.00 69,016.00 69,016.00 69,016.00 69,016.00
Lease of One (1) Utility Vehicle 2,751.48 2,751.48 2,751.48 2,751.48 2,751.48 2,837.00 2,837.00 2,837.00 2,837.00 2,837.00
Base Cost to City per year (52 Carts + Utility Vehicle):55,351.56 55,351.56 55,351.56 55,351.56 55,351.56 62,651.00 62,651.00 62,651.00 62,651.00 62,651.00
Base Cost to City per year (60 Carts + Utility Vehicle):63,443.88 63,443.88 63,443.88 63,443.88 63,443.88 71,853.00 71,853.00 71,853.00 71,853.00 71,853.00
Optional Add Ons to Consider - Pricing Per Car 2025 2026 2027 2028 2029 2025 2026 2027 2028 2029
Seed bottles (2 per cart)8.22 8.22 8.22 8.22 8.22 18.00 18.00 18.00 18.00 18.00
Golf bag covers 39.90 39.90 39.90 39.90 39.90 32.00 32.00 32.00 32.00 32.00
If additional carts were necessary to be rented, please provide price for following:
One Day Rental of Additional Cart
Description 2025 2026 2027 2028 2029 2025 2026 2027 2028 2029
1 Day Rental of Golf Cart (each)40.00 40.00 40.00 40.00 40.00 49.00 49.00 49.00 49.00 49.00
Optional Add Ons to Consider for One Day Rental 2025 2026 2027 2028 2029 2025 2026 2027 2028 2029
Seed bottles (2 per cart)N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Golf bag covers N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
One Week Rental of Additional Cart
Description 2025 2026 2027 2028 2029 2025 2026 2027 2028 2029
1 Week Rental of Golf Cart (each)200.00 200.00 200.00 200.00 200.00 210.00 210.00 210.00 210.00 210.00
Optional Add Ons to Consider for Weekly Rental 2025 2026 2027 2028 2029 2025 2026 2027 2028 2029
Seed bottles (2 per cart)N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Golf bag covers N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Utility Vehicle Additional Rental (Daily/Weekly Costs)
Description 2025 2026 2027 2028 2029 2025 2026 2027 2028 2029
1 day use of Utility Vehicle (each)75.00 75.00 75.00 75.00 75.00 125.00 125.00 125.00 125.00 125.00
1 week use of Utility Vehicle (each)300.00 300.00 300.00 300.00 300.00 390.00 390.00 390.00 390.00 390.00
Please Specify the make/model/year/color of golf carts being proposed:
Please specify the make/model/year/color of utility vehicle being proposed:
Warranty Cars are covered 100%. Does not cover abuse or damage to cars.4 Year Yamaha Factory Warranty
M&M Golf Cars
Bettendorf, IA
Harris Motor Sports Inc
DBA Harris Golf Cars
Dubuque, IA
Club Car/Tempo Gas/2025/ Green,Platinum,White, Cashmere
Club Car / Carryall 300/ 2025/ Green
Yamaha Drive2 EFI - 2025 - Sunstone (Tan)
Yamaha UMAX2 EFI - 2025 - Green Metallic
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: TDM Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
SEPTEMBER 3, 2024
AGENDA ITEM: Proposal recommendation, installation of new backstop and baseline netting
system.
SUMMARY RECOMMENDATION: The City Manager, Director of Parks & Recreation and
Purchasing Agent recommend the City Council approve the bid submitted by McScot Golf Inc
(Galena, IL) in the amount of $180,339.00 for the design, construction and installation of a new
backstop and baseline netting system for the ball diamond located at H.T. Custer Park.
BACKGROUND: Parks & Recreation have requested the replacement of the existing protection
netting and backstop for the ball diamond located at H.T. Custer Park. The existing netting is in
very poor shape and does not provide an adequate level of protection for the patrons in
attendance at games.
Qualified vendors were asked to provide proposals to remove the old netting system and
backstop in addition to designing, constructing and installing a new backstop and baseline netting
system at the baseball diamond located at H.T. Custer Park. The request for proposal was
advertised in the local paper, made available on the city website and emailed to vendors known
to install netting systems. Three vendors responded to this request: West Coast Netting Inc,
McScot Golf Inc and Midwest Netting Solutions LLC.
All vendors provided pricing to install #36 baseball netting, which is the gauge recommended for
high school and college level players. Since the baseball diamond primarily hosts high school and
college level teams, safety and durability of the appropriate netting gauge was highly considered
during the proposal reviews. McScot Golf Inc provided the lowest price to complete the project
in the amount of $180,339.00. City staff believe their proposal will be most advantageous to the
city while offering the proper level of protection for the patrons. City staff recommend approval
for this project.
BUDGET IMPACT: There are sufficient funds in the Planning Fund and Capital Utility Tax Fund for
this project.
SUPPORTING DOCUMENTS: None.
24-3040
CITY CLERK’S OFFICE
Operating Under Council – Manager Government Since 1957
TO: City Council
FROM: Mayor Peter Schwartzman
DATE: September 3, 2024
SUBJECT: Commission Appointment
COMMISSION TERM EXPIRES
Overall Code ReviewCommission
David Marshall June 2026
24-6003
Boards and Commissions
The City of Galesburg is interested in your involvement. All citizens are encouraged to consider their
personal talents and volunteer as a member of one of our many boards or commissions. All board and
commission vacancies are filled through recommendations of the Mayor with consent of the City Council.
Chapter 2, Article VII of the Galesburg Municipal Code outlines the responsibilities of the various Boards
and Commissions. If after reading this form you would like to volunteer your services, please complete the
application for City Boards and Commissions and return it to the:
Kelli R. Bennewitz, City Clerk
55 W. Tompkins Street, P.O. Box 1387
Galesburg, IL
61402-1387
If you are between the ages of 13-18 and interested in serving on the Youth Commission, please apply
by filling out the application here. If you are 18+ years old and wish to apply for the Youth Commission,
please use the form below. field to display
Date
First Name *
Middle Initial
Last Name *
Street Address *
City *
State *
Zip Code *
Phone 1 *
Phone 2
Email *
8/12/2024
David
Marshall
.
North Henderson
IL
61466
dave@heinconstruction.com
User:
Printed:08/27/2024 - 2:56PM
shelms
Transactions by Account
Batch:00004.08.2024
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10701-00 Airgas Mid America Inc 01/25 - 08/25 - Cylinder Lease Renewal 81.7508/27/2024
001-0000-10701-00 Mobile Team Training Unit IV 01/25 -06/25 - Membership Dues 2,252.5008/27/2024
001-0000-10801-00 Advance Auto Parts Wiper Blades 80.2408/27/2024
001-0000-10801-00 Advance Auto Parts Bulbs 5.2008/27/2024
001-0000-10801-00 Ford of Galesburg Wiper Blades 55.0808/27/2024
001-0000-10801-00 Pomp's Tire - Galesburg Tires 687.5008/27/2024
001-0000-10801-00 Valley Distribution Corp.Engine Oil 795.9508/27/2024
001-0000-20102-00 Brightspeed 08/24 Service Acct# 304035525 1,676.0108/27/2024
001-0000-20102-00 Constellation Newenergy Inc 07/24 Service Acct#204250116-88144 11,654.9908/27/2024
001-0000-22002-00 WARREN NGUYEN Reissue Check - UB Refund #93435 DTD - 08/03/20 96.3608/27/2024
001-0000-22002-00 DONALD SUNDQUIST Reissue Check - UB Refund #94302 Dtd 01/19/21 20.6508/27/2024
001-0000-31120-00 Ronald Spicher Reimbursement Pet Registration Fee 20.0008/27/2024
001-0000-31300-00 Robert Lee Reimbursement Rental Registration Double Payment 30.0008/27/2024
001-0000-36030-00 Lambasio, Inc.Reimbursement Permit #7086 - Plumbing Inspection 25.0008/27/2024
001-0000-36100-00 Lambasio, Inc.Reimbursement Permit #7086 - Terrace Opening Water 60.0008/27/2024
17,541.23Subtotal for Divison: 0000
001-0115-54500-00 Kelli Bennewitz Mileage - Central Il Municipal Clerk 1/4 MTG-Normal Il-KBennewi 57.6208/27/2024
001-0115-61000-00 Office Specialists, Inc.Folder, Facial Tissues 57.8608/27/2024
001-0115-61000-00 Office Specialists, Inc.Folder, Facial Tissues 45.2008/27/2024
160.68Subtotal for Divison: 0115
001-0160-51000-00 Credit Collection Partners 07/24 Service 43.7508/27/2024
001-0160-59521-00 Knox County Humane Society 09/24 - Animal Control Contract as per existing agreement 19,510.00 000009265608/27/2024
19,553.75Subtotal for Divison: 0160
001-0205-51000-00 Great Eastern Mgmt., Inc.NewBank 240.0008/27/2024
240.00Subtotal for Divison: 0205
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 1
24-8014
Account Number Vendor AmountDescription PO No Date
001-0207-55800-00 K COM Technologies, Inc Installed Camera, Pulled Cable 1,153.9708/27/2024
001-0207-61700-00 Galesburg Electric, Inc.Misc Electrical Supplies for UPS Installation 277.0408/27/2024
1,431.01Subtotal for Divison: 0207
001-0305-61000-00 Office Specialists, Inc.Markers, Glass Cleaner 24.5208/27/2024
24.52Subtotal for Divison: 0305
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1948 E Main St 225.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1097 N Academy 500.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1911 E Main St 100.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 486 N West 120.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 260 Allens Ave 725.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 261 N Arthur 475.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 239 S Cherry 1,450.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Call Out Fee - 911 Parkveiw 50.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1945 Baird 450.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 123 Phillips St 700.0008/27/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Board UP - 1911 E Main St 2,380.7308/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 198 N Pearl 1,900.0008/27/2024
001-0306-55400-00 Werner Restoraton Services, Inc.Board UP - 1150 W Carl Sandburg 279.3708/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash -1260 E Fremont 575.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 185 Duffield Ave 100.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Call Out Fee - 573 Olive 50.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 211 Illinois 600.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1136 Grand Ave 100.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash -193 N Cherry 1,680.3908/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - Cross Street 330.3908/27/2024
001-0306-55400-00 Kendall Zimmerman Call Out Fee - 122 N Henderson 50.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - Entrance to Birdland 750.0008/27/2024
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 262 Linneus 950.8008/27/2024
001-0306-55800-00 City Blue Technologies, Llc 07/24 Service Contract 131.2508/27/2024
001-0306-61000-00 Office Specialists, Inc.White Board Cleaner 4.1508/27/2024
001-0306-61000-00 Office Specialists, Inc.Folders 21.9808/27/2024
001-0306-62500-00 Advance Auto Parts Brake Fluid #402 21.3808/27/2024
001-0306-62500-00 Napa Auto Parts Brake Hose Kit #402 60.8408/27/2024
001-0306-62500-00 Ford of Galesburg Brake Hose Kit #402 124.8208/27/2024
14,906.10Subtotal for Divison: 0306
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0410-51000-00 Hutchison Engineering, Inc Rebuild Downtown Main Streets Grant Application 6,912.00 000009274508/27/2024
001-0410-55800-00 City Blue Technologies, Llc 07/24 Service Contract 131.2508/27/2024
7,043.25Subtotal for Divison: 0410
001-0445-52500-00 Galesburg Sanitary Dist.07/24 Service 10.0707/30/2024
001-0445-55500-00 Valley Distribution Corp.Core Charge 20.0008/27/2024
001-0445-55500-00 Valley Distribution Corp.Core Charge 20.0008/27/2024
001-0445-55700-00 American Pest Control Inc 08/24 Pest Service 40.0008/27/2024
001-0445-57500-00 Vestis 08/24 Service 85.6808/27/2024
001-0445-57500-00 Vestis 08/24 Service 85.6808/27/2024
001-0445-57500-00 Vestis 08/24 Service 85.6808/27/2024
001-0445-62500-00 Napa Auto Parts Idler Pulley #118 24.9908/27/2024
001-0445-62500-00 Advance Auto Parts Filter Kit #183 97.2608/27/2024
001-0445-62500-00 Ford of Galesburg Fuel Filter Cap #183 61.4308/27/2024
001-0445-62500-00 Ford of Galesburg Clock Spring #183 32.2508/27/2024
001-0445-63000-00 Advance Auto Parts Fuel Filter 5.5608/27/2024
001-0445-63000-00 Airgas Mid America Inc Industrial Propane 77.3908/27/2024
001-0445-63000-00 Advance Auto Parts Oxide Primer 49.9808/27/2024
001-0445-63000-00 Ford of Galesburg Clips 48.8008/27/2024
001-0445-66500-00 MAS Rigging Inc Replacement Hoist 4,945.0008/27/2024
5,689.77Subtotal for Divison: 0445
001-0450-52500-00 Galesburg Sanitary Dist.07/24 Service 135.9507/30/2024
001-0450-55700-00 Thompson Electronics Company Cleared Trouble on Panel - Replaced Faulty Smoke Detector Head 684.1508/27/2024
001-0450-55700-00 American Pest Control Inc 08/24 Pest Service 75.0008/27/2024
001-0450-62500-00 Napa Auto Parts Ignition Coil, Air Filter #118 112.5708/27/2024
001-0450-62500-00 Advance Auto Parts Serpentine Belt #118 63.3008/27/2024
001-0450-62500-00 Advance Auto Parts Belt Tensioner #118 38.8008/27/2024
001-0450-62500-00 Advance Auto Parts Return Serpentine Belt #118 -40.0908/27/2024
001-0450-62500-00 Advance Auto Parts Tune-up Kit #118 165.8408/27/2024
001-0450-62500-00 Midstate Manufacturing, Inc.Hose #121 110.4208/27/2024
001-0450-65500-00 Galesburg Electric, Inc.Duct Tape 66.7608/27/2024
1,412.70Subtotal for Divison: 0450
001-0505-51000-00 Stephen L Woody 08/24 Polygraph Services - 1 Person 150.0008/27/2024
150.00Subtotal for Divison: 0505
001-0510-51000-00 Bridgeway Training Services 07/24 - Secure Document Destruction - 92LBs 27.6008/27/2024
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 3
Account Number Vendor AmountDescription PO No Date
001-0510-52500-00 Galesburg Sanitary Dist.07/24 Service 5.0407/30/2024
001-0510-55000-00 Mobile Team Training Unit IV 07/24 - 12/24 - Membership Dues 2,252.5008/27/2024
001-0510-55500-00 Ford of Galesburg Key RTDKEY, Replaced TPMS Sensors #23 772.3108/27/2024
001-0510-55500-00 Ford of Galesburg Replaced TPMS Sensors #24 377.6208/27/2024
001-0510-55700-00 American Pest Control Inc 08/24 Pest Service 55.0008/27/2024
001-0510-61000-00 Office Specialists, Inc.Toner 109.1708/27/2024
001-0510-62500-00 Ford of Galesburg Latch #21 94.1108/27/2024
001-0510-62500-00 Ford of Galesburg Door Check #25 52.8708/27/2024
001-0510-62500-00 Ford of Galesburg Battery #22 378.5108/27/2024
001-0510-62500-00 Ford of Galesburg Nuts #24 48.8008/27/2024
001-0510-62500-00 Ford of Galesburg TPMS Sensor #27 250.8408/27/2024
001-0510-62500-00 Ford of Galesburg TPMS Sensor #26 125.4208/27/2024
001-0510-62500-00 Ford of Galesburg Door Latch #25 95.2308/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Intersector Mount Kit for Squad Car Conversion #27 11.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #34 3,598.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Intersector Mount Kit for Squad Car Conversion #28 11.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #34 1,147.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Intersector Mount Kit for Squad Car Conversion #22 11.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #32 282.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Intersector Mount Kit for Squad Car Conversion #24 11.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #29 282.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #31 358.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Intersector Mount Kit for Squad Car Conversion #21 11.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #32 2,445.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #32 358.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #32 794.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Intersector Mount Kit for Squad Car Conversion #26 11.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #31 794.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #29 3,321.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Intersector Mount Kit for Squad Car Conversion #20 11.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #34 859.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Intersector Mount Kit for Squad Car Conversion #25 11.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #29 437.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Intersector Mount Kit for Squad Car Conversion #23 11.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #31 282.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #34 564.00 000009277208/27/2024
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #31 2,445.00 000009277208/27/2024
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0510-67500-00 Ray O'Herron Co., Inc.Body Armor, Armor Carrier 717.1708/27/2024
23,427.19Subtotal for Divison: 0510
001-0550-61000-00 Office Specialists, Inc.Copy Paper 195.9608/27/2024
001-0550-61000-00 Office Specialists, Inc.Tape, Note Pad 90.7908/27/2024
001-0550-85500-00 Knox County Sheriff's Department 09/24 Share of Ambulance Service 674.8208/27/2024
961.57Subtotal for Divison: 0550
001-0605-51000-00 Lock & Key Shop LLC Vehicle Lock out - Fire Rescue Truck 60.0008/27/2024
001-0605-52500-00 Galesburg Sanitary Dist.07/24 Service 110.7807/30/2024
001-0605-54500-00 ProPhoenix Corporation Phoenix National User Conference Registration - JMOSER 795.0008/27/2024
001-0605-55500-00 Ford of Galesburg Diagnosed Vehicle Fault #55 1,259.9508/27/2024
001-0605-56000-00 Airgas Mid America Inc 09/24 - 12/24 - Cylinder Lease Renewal 27.2508/27/2024
001-0605-62500-00 Alexis Fire Equipment Co., Inc.Turn Signal Switch, Shoulder Harness 536.5408/27/2024
001-0605-65000-00 Galesburg Electric, Inc.Return of Power Supply -101.4808/13/2024
001-0605-65500-00 Municipal Emergency Services, Inc Bumper and Guard Assy 141.8408/27/2024
001-0605-65500-00 Galesburg Electric, Inc.Fuses 17.5208/27/2024
001-0605-65500-00 Alexis Fire Equipment Co., Inc.Interface for Radio APX 599.4608/27/2024
001-0605-66500-00 Galesburg Electric, Inc.Credit to Offset INV # 30464 Taken Council 6.17.24 -101.4808/13/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Hats, Pants - JGrodjesk 228.0008/27/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Hats, Pants - JGrodjesk 120.0008/27/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirt, Hat - TBrackett 34.4208/27/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - ASpataro 59.9908/27/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - ASpataro 14.0008/27/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Fix Price Issue - Pants - DWells -29.9808/27/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Hats - DClayton 60.0008/27/2024
3,831.81Subtotal for Divison: 0605
001-0630-55500-00 Galesburg Communications, Inc.Repair Outdoor Warning Siren - Nielson #7 180.0008/27/2024
180.00Subtotal for Divison: 0630
Subtotal for Fund 001 96,553.58
011-0000-66000-00 Tickle Asphalt Co., Ltd.2024 Supply of Asphalt 823.50 000009261108/27/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 4 1,233.75 000009261308/27/2024
011-0000-66000-00 Tickle Asphalt Co., Ltd.2024 Supply of Asphalt 758.25 000009261108/27/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 1,645.00 000009261208/27/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 822.50 000009261208/27/2024
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 5
Account Number Vendor AmountDescription PO No Date
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 1,246.50 000009261608/27/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 4 740.25 000009261308/27/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 311.63 000009261608/27/2024
011-0000-66000-00 Tazewell County Asphalt Co, Inc 2024 Supply of Hot Mix Asphalt 4,591.72 000009276808/27/2024
011-0000-66000-00 Tickle Asphalt Co., Ltd.2024 Supply of Asphalt 828.75 000009261108/27/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 4 822.50 000009261308/27/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 1,246.50 000009261608/27/2024
15,070.85Subtotal for Divison: 0000
Subtotal for Fund 011 15,070.85
013-0000-51000-00 Nelson\Nygaard Consulting Associates Inc Comprehensive Transit Study for Public Transportation 10,332.50 000009265308/27/2024
013-0000-55500-00 Interstate Power System Electrical repairs to Bus 1701. 17,810.79 000009273706/30/2024
013-0000-67500-00 Ray O'Herron Co., Inc.Body Armor, Armor Carrier 452.1908/27/2024
28,595.48Subtotal for Divison: 0000
Subtotal for Fund 013 28,595.48
014-0000-51000-00 Klingner & Associates P.C.2024 Bridge Inspections 9,750.00 000009276308/27/2024
014-0000-51000-00 Geotechnics Material testing for the 2024 Construction Season 4,478.00 000009267508/27/2024
014-0000-55500-00 Galesburg Welding, Inc Repair of Cracks and Missing Alum Tubes in Trailer &Sign Bracket 190.0008/27/2024
014-0000-55700-00 Mangieri Electric, Inc New 200 amp service for Downtown Area 15,560.00 000009274408/27/2024
014-0000-64500-00 Galesburg Electric, Inc.Insulation Foam Sealant, Insulated Multitap Connectors 67.7708/27/2024
014-0000-64500-00 Grainger, Inc.Air Regulator 18.2608/27/2024
014-0000-64500-00 Galesburg Electric, Inc.Tape, Crimp Tool 75.8508/27/2024
014-0000-64500-00 Galesburg Electric, Inc.Pipe Fittings 58.9208/27/2024
014-0000-64500-00 Sherwin Williams Co.Bar Height Adjustment Assembly, Drain Valve, Throat Seal, 436.4708/27/2024
014-0000-64500-00 Vulcan, Inc.No Parking Sign Blanks 798.0008/27/2024
014-0000-66000-00 Galesburg Museums, Inc Reimbursement for 50% of Ferris Wheel Banners 729.0008/27/2024
014-0000-66000-00 Grainger, Inc.Pallet Racking, Racks 2,747.1008/27/2024
34,909.37Subtotal for Divison: 0000
Subtotal for Fund 014 34,909.37
015-0000-67500-00 Ray O'Herron Co., Inc.SRT Uniforms 1,176.2708/27/2024
1,176.27Subtotal for Divison: 0000
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 6
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 015 1,176.27
018-0000-55700-00 Laverdiere Construction, Inc.Addt'l Charges for Emergency storm sewer repairs on Monmouth Blv 6,898.57 000009277608/27/2024
018-0000-55700-00 Laverdiere Construction, Inc.Emergency storm sewer repairs on Monmouth Blvd 60,000.00 000009277608/27/2024
018-0000-62500-00 Coe Equipment, Inc Fender #131 559.2808/27/2024
67,457.85Subtotal for Divison: 0000
Subtotal for Fund 018 67,457.85
019-0000-10701-00 IL Campground Association 01/25 - 08/25 - Dues - IL Campground Association 427.1708/27/2024
019-0000-20102-00 Brightspeed 08/24 Service Acct# 304035525 208.4608/27/2024
019-0000-20102-00 Constellation Newenergy Inc 07/24 Service Acct#204250116-88144 29,949.6408/27/2024
30,585.27Subtotal for Divison: 0000
019-1905-51500-00 Allegra Print & Imaging Postcards - Cooke Property 170.4008/27/2024
019-1905-55800-00 Office Specialists, Inc.Adobe Enterprise - Prorated 138.3308/27/2024
019-1905-59528-00 Galesburg Community Foundation 06/24 - 2% Hotel/Motel Taxes 27,999.9408/27/2024
28,308.67Subtotal for Divison: 1905
019-1910-52500-00 Galesburg Sanitary Dist.07/24 Service 65.4607/30/2024
019-1910-65000-00 Office Specialists, Inc.Paper Towels 97.3408/27/2024
019-1910-65000-00 Office Specialists, Inc.Dip Gloves 8.8508/27/2024
019-1910-65000-00 Office Specialists, Inc.Trash Bags, Urinal Mat, Toilet Paper, Paper 225.2308/27/2024
019-1910-66000-00 Galesburg Electric, Inc.Fuses 90.4808/27/2024
487.36Subtotal for Divison: 1910
019-1911-52500-00 Galesburg Sanitary Dist.07/24 Service 191.3407/30/2024
019-1911-57500-00 Vestis 08/24 Service 26.7008/27/2024
019-1911-57500-00 Vestis 08/24 Service 26.7008/27/2024
019-1911-65000-00 Office Specialists, Inc.Paper Towels 82.4008/27/2024
019-1911-65000-00 Office Specialists, Inc.Paper Towels, Disinfectant Wipes, Toilet Paper 108.3908/27/2024
435.53Subtotal for Divison: 1911
019-1915-51000-00 Lacky Monument Co.Vet Brick Re Engrave - 22 Bricks 704.0008/27/2024
019-1915-52500-00 Galesburg Sanitary Dist.07/24 Service 9,818.8607/30/2024
019-1915-55500-00 Galesburg Electric, Inc.Repair of Oil Pressure Switch on Generator 121.3608/27/2024
019-1915-55700-00 Royal Cleaning Services 07/24 Janitorial Service 588.0008/27/2024
019-1915-55700-00 Royal Cleaning Services 08/24 Janitorial Service 588.0008/27/2024
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 7
Account Number Vendor AmountDescription PO No Date
019-1915-55700-00 J F Ahern 07/24 Annual Sprinkler Inspection 456.8808/27/2024
019-1915-55700-00 Knox County Landfill 07/24 Service Acct# 122 349.0207/30/2024
019-1915-55700-00 American Pest Control Inc 08/24 Pest Service 40.0008/27/2024
019-1915-57500-00 Vestis 08/24 Service 74.8608/27/2024
019-1915-62500-00 Valley Distribution Corp.Engine Oil 876.7008/27/2024
019-1915-62500-00 Scott Equipment, LLC Cutting Head #541 131.9608/27/2024
019-1915-62500-00 Martin, Inc Arm Kit #541 123.6008/27/2024
019-1915-62500-00 Martin, Inc Filter Kit #515 106.2608/27/2024
019-1915-62500-00 Martin, Inc Fuel Filter #517 17.6908/27/2024
019-1915-62500-00 Martin, Inc Paint #541 28.0208/27/2024
019-1915-62510-00 Herr Petroleum Corp 554.9 Gal Diesel #2, 728.00 Gal Unleaded Ethanol 4,028.44 000009262808/27/2024
019-1915-65000-00 Office Specialists, Inc.Hand Soap 56.7608/27/2024
019-1915-65000-00 Office Specialists, Inc.Hand Soap 113.5208/27/2024
019-1915-65000-00 Office Specialists, Inc.Toilet Paper 299.8208/27/2024
019-1915-65000-00 Office Specialists, Inc.Toilet Paper 299.8208/27/2024
019-1915-66000-00 Galesburg Electric, Inc.GFCI Outlets 33.2608/13/2024
019-1915-66000-00 Galesburg Electric, Inc.Recycle Lights 5.9508/27/2024
019-1915-66000-00 Galesburg Electric, Inc.LED Light 145.1908/27/2024
019-1915-66500-00 Burns Trailer Sales Utility Trailer 973.0008/27/2024
19,980.97Subtotal for Divison: 1915
019-1920-52500-00 Galesburg Sanitary Dist.07/24 Service 287.0107/30/2024
019-1920-55700-00 American Pest Control Inc 08/24 Pest Service 55.0008/27/2024
019-1920-55700-00 Johnson Controls Security Solutions 09/24 - 11/24 - Service Cust #01300 115406615 900.6708/27/2024
019-1920-55700-00 J.P. Benbow, Inc.Repair of Ice Machine Bin Leak 178.0008/27/2024
019-1920-57500-00 Vestis 08/24 Service 58.2308/27/2024
019-1920-62500-00 Pomp's Tire - Galesburg Tires #552 175.0008/27/2024
019-1920-62510-00 Herr Petroleum Corp 239.00 Diesel #2 , 235.10 Unleaded Ethanol 1,495.85 000009262908/27/2024
019-1920-63500-00 D & K Products Soil Conditioner, Extreme Green, Aqueduct Flex Agent 775.4008/27/2024
019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCGrass Seed 1,363.4508/27/2024
019-1920-64125-00 Butch's Pizza Inc.Pizzas 30.2508/27/2024
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 1,157.2908/27/2024
019-1920-64125-00 Boxcar Express 07/24 Sandwiches 1,955.4008/27/2024
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 703.6708/27/2024
019-1920-64125-00 Office Specialists, Inc.Paper Towels, Napkins 101.9108/27/2024
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 85.8008/27/2024
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 85.8008/27/2024
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 8
Account Number Vendor AmountDescription PO No Date
019-1920-64125-00 SCNS SPORTS FOODS Misc Concessions 137.6008/27/2024
019-1920-65000-00 Office Specialists, Inc.Cleaner 12.9008/27/2024
019-1920-88300-00 M&M Golf Cars, LLC 08/24 Lease of 48 Golf Carts and 1 Utility Vehicle 5,335.97 000009273408/27/2024
14,895.20Subtotal for Divison: 1920
019-1925-52500-00 Galesburg Sanitary Dist.07/24 Service 256.8007/30/2024
019-1925-55000-00 IL Campground Association 08/24 - 12/24 - Dues - IL Campground Association 213.5808/27/2024
019-1925-55700-00 AMP Companies Inc Augured Toilet 106.0008/27/2024
019-1925-64000-00 The Home City Ice Company ICE Box Rental 324.0008/27/2024
019-1925-66000-00 Galesburg Electric, Inc.Breakers 18.1608/27/2024
918.54Subtotal for Divison: 1925
019-1930-65000-00 Office Specialists, Inc.Hand Soap, Paper Towels 105.0208/27/2024
105.02Subtotal for Divison: 1930
019-1935-52500-00 Galesburg Sanitary Dist.07/24 Service 140.9907/30/2024
019-1935-55700-00 American Pest Control Inc 08/24 Pest Service 80.0008/27/2024
019-1935-57500-00 Vestis 08/24 Service 454.4808/27/2024
019-1935-57500-00 Vestis 08/24 Service 454.4808/27/2024
1,129.95Subtotal for Divison: 1935
019-1940-64125-00 Atlantic Coca-Cola Misc Concessions 83.7608/27/2024
83.76Subtotal for Divison: 1940
019-1945-52500-00 Galesburg Sanitary Dist.07/24 Service 45.3207/30/2024
019-1945-55700-00 American Pest Control Inc 08/24 Pest Service 95.0008/27/2024
140.32Subtotal for Divison: 1945
019-1950-52500-00 Galesburg Sanitary Dist.07/24 Service 3,836.9207/30/2024
019-1950-55700-00 American Pest Control Inc 08/24 Pest Service 55.0008/27/2024
019-1950-64125-00 Atlantic Coca-Cola Misc Concessions 61.9408/27/2024
019-1950-66000-00 Galesburg Electric, Inc.Light Fixtures, Button Electronic Photocontrol, Cover, GFCI 339.0208/27/2024
019-1950-66500-00 Lindstrom's Refrigerator 700.0008/27/2024
019-1950-68500-00 Hawkins, Inc Misc Chemicals 807.9808/27/2024
019-1950-68500-00 Recreonics, Inc.Misc Chemicals 170.2608/27/2024
5,971.12Subtotal for Divison: 1950
019-1955-52500-00 Galesburg Sanitary Dist.07/24 Service 100.7107/30/2024
019-1955-55700-00 American Pest Control Inc 08/24 Pest Service 40.0008/27/2024
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 9
Account Number Vendor AmountDescription PO No Date
140.71Subtotal for Divison: 1955
019-1960-55700-00 American Pest Control Inc 08/24 Pest Service 40.0008/27/2024
019-1960-55700-00 American Pest Control Inc 08/24 Pest Service 60.0008/27/2024
019-1960-55700-00 Mangieri Refinishing LLC Prep and Coat Gym Floor Gloss Finish 3,730.0008/27/2024
3,830.00Subtotal for Divison: 1960
019-1965-52500-00 Galesburg Sanitary Dist.07/24 Service 161.1307/30/2024
019-1965-55700-00 American Pest Control Inc 08/24 Pest Service 50.0008/27/2024
019-1965-55700-00 American Pest Control Inc 08/24 Pest Service 50.0008/27/2024
019-1965-57500-00 Vestis 08/24 Service 39.4408/27/2024
019-1965-57500-00 Vestis 08/24 Service 39.4408/27/2024
019-1965-62500-00 Scott Equipment, LLC Engine Oil #585 31.5008/27/2024
371.51Subtotal for Divison: 1965
019-1975-52500-00 Galesburg Sanitary Dist.07/24 Service 5.0407/30/2024
019-1975-62500-00 Drake Scruggs Equipment, Inc Hitch Lock #144 44.2408/27/2024
49.28Subtotal for Divison: 1975
Subtotal for Fund 019 107,433.21
020-0000-20102-00 Constellation Newenergy Inc 07/24 Service Acct#204250116-88144 1,016.8308/27/2024
020-0000-20102-00 Brightspeed 08/24 Service Acct# 304035525 65.8908/27/2024
020-0000-55700-00 Howe Overhead Doors, Inc.Replacement of - Torsion Springs, Cones, Spring Ends 2,854.8508/27/2024
020-0000-66000-00 Galesburg Electric, Inc.Breakers 39.8808/27/2024
3,977.45Subtotal for Divison: 0000
Subtotal for Fund 020 3,977.45
023-0000-55420-00 Lockwood Excavating & Construction, Inc.Demolition of 215 S Pearl St 19,900.00 000009269308/27/2024
023-0000-55420-00 Lockwood Excavating & Construction, Inc.Demolition of 133 Locust St 16,000.00 000009269308/27/2024
35,900.00Subtotal for Divison: 0000
Subtotal for Fund 023 35,900.00
024-0000-20102-00 Constellation Newenergy Inc 07/24 Service Acct#204250116-88144 1,654.4708/27/2024
024-0000-51000-00 Great Eastern Mgmt., Inc.Boone Bank & Trust Co 240.0008/27/2024
024-0000-52500-00 Galesburg Sanitary Dist.07/24 Service 15.1107/30/2024
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 10
Account Number Vendor AmountDescription PO No Date
024-0000-83100-00 Larson Family Real Estate, LLLP 04/24 - 06/24 - Sales Tax Rebate 8,395.2108/27/2024
024-0000-83100-00 Galesburg Museums, Inc 09/24 Discovery Depot Grant 8,333.3308/27/2024
024-0000-83100-00 Galesburg Tourism Fund Targeted Advertising Campaign 2024 - Grant Agreement 22-2042 15,000.0008/27/2024
024-0000-88300-00 Breslin's Floor Covering, Inc 09/24 Parking Lot Lease 623.2008/27/2024
34,261.32Subtotal for Divison: 0000
Subtotal for Fund 024 34,261.32
030-0000-20102-00 Constellation Newenergy Inc 07/24 Service Acct#204250116-88144 1,782.8608/27/2024
030-0000-20102-00 Brightspeed 08/24 Service Acct# 304035525 192.1508/27/2024
1,975.01Subtotal for Divison: 0000
030-0320-52500-00 Galesburg Sanitary Dist.07/24 Service 12.0807/30/2024
030-0320-62500-00 Pomp's Tire - Galesburg Tires 844.9807/30/2024
857.06Subtotal for Divison: 0320
030-0370-52500-00 Galesburg Sanitary Dist.07/24 Service 28.2007/30/2024
28.20Subtotal for Divison: 0370
Subtotal for Fund 030 2,860.27
052-0000-55700-00 Brandt Construction Co 2024 Intermittent Resurfacing 138,302.17 000009277708/27/2024
052-0000-55700-00 Brandt Construction Co 2024 Intermittent Resurfacing 160,876.45 000009277708/27/2024
299,178.62Subtotal for Divison: 0000
Subtotal for Fund 052 299,178.62
053-0000-51000-00 US Sterling Capital Corp., Inc.Community Commerce Bank 240.0008/27/2024
240.00Subtotal for Divison: 0000
Subtotal for Fund 053 240.00
054-0000-20103-00 Hein Construction Co, Inc Retainage - Hawthorne Pool Renovations Phase 2 -33,048.3908/27/2024
054-0000-20103-00 Hein Construction Co, Inc Retainage - Hawthorne Pool Renovations Phase 2 -2,387.2908/27/2024
054-0000-20103-00 Hein Construction Co, Inc Retainage - Hawthorne Pool Renovations Phase 2 -29,743.8108/27/2024
054-0000-51000-00 US Sterling Capital Corp., Inc.The Corner Stone Bank 240.0008/27/2024
054-0000-51000-00 Great Eastern Mgmt., Inc.State Savings Bank 241.3208/27/2024
054-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupConstruction Admin Hawthorne Pool Renovation, Phase 2 1,039.00 000009254908/27/2024
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 11
Account Number Vendor AmountDescription PO No Date
054-0000-76000-00 Hein Construction Co, Inc Hawthorne Pool Renovations Phase 2, as per bid specifications 23,872.88 000009275008/27/2024
054-0000-76000-00 Hein Construction Co, Inc Hawthorne Pool Renovations Phase 2, as per bid specifications 297,438.12 000009275008/27/2024
054-0000-76000-00 Hein Construction Co, Inc Hawthorne Pool Renovations Phase 2, as per bid specifications 330,483.93 000009275008/27/2024
054-0000-83100-00 Greenlords Pharms LLC Urban Agriculture Incentive - Greenlords Pharms 1,396.75 000009249308/27/2024
589,532.51Subtotal for Divison: 0000
Subtotal for Fund 054 589,532.51
057-0000-51000-00 Great Eastern Mgmt., Inc.Tristate Capital Bank 91.5008/27/2024
91.50Subtotal for Divison: 0000
Subtotal for Fund 057 91.50
058-0000-51000-00 Great Eastern Mgmt., Inc.Tristate Capital Bank 91.5108/27/2024
058-0000-51000-00 Great Eastern Mgmt., Inc.Pacific National Bank 241.3208/27/2024
058-0000-51000-00 Great Eastern Mgmt., Inc.SpiritBank 119.6708/27/2024
058-0000-51000-00 Great Eastern Mgmt., Inc.Golden State Bank 240.0008/27/2024
692.50Subtotal for Divison: 0000
Subtotal for Fund 058 692.50
059-0000-55700-00 Gunther Construction Co., a div. of UCM, IncLake Storey Trail Widening & Resurfacing 26,586.41 000009271408/27/2024
059-0000-55700-00 Gunther Construction Co., a div. of UCM, IncAdditional asphalt for base replacement for Lake Storey Trail Wi 1,884.50 000009271408/27/2024
28,470.91Subtotal for Divison: 0000
Subtotal for Fund 059 28,470.91
061-0000-10704-00 Sebis Postage 08/24 Postage for UB Bills 7,500.0008/27/2024
061-0000-15401-00 Klingner & Associates P.C.Design costs for new 5 million gallon water storage tank 3,262.00 000009276408/27/2024
061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-195, 74 N IVAN AVE 135.9008/14/2024
061-0000-20101-00 BRADLEY HANNAM Refund Check 067618-000, 3370 N SEMINARY ST 134.2408/16/2024
061-0000-20101-00 CONNER MYERS Refund Check 065203-000, 711 E KNOX ST 94.2208/21/2024
061-0000-20101-00 NANETTE MUSAMBU Refund Check 059123-000, 216 LAKE ST 11.4308/14/2024
061-0000-20101-00 ROBBIE MALCOLM Refund Check 054441-001, 1056 E KNOX ST 55.6108/15/2024
061-0000-20101-00 LEAH NELSON Refund Check 055434-000, 205 FULTON ST 84.0508/19/2024
061-0000-20101-00 ANGELA MEJIA BARTON Refund Check 068319-000, 1061 FLORENCE AVE 160.0008/19/2024
061-0000-20101-00 MASA SUSHI & HIBACHI STEAKHOUSERefund Check 056355-001, 64 S CHERRY ST 109.9108/21/2024
061-0000-20101-00 EDWIN OLIN II Refund Check 011532-001, 1941 PATTERSON DR 18.9908/21/2024
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 12
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 TARA LIVINGSTON Refund Check 062045-000, 1024 E BROOKS ST 8.4608/21/2024
061-0000-20101-00 WALTER JIMENEZ Refund Check 059390-009, 893 N PRAIRIE ST 4 124.7808/14/2024
061-0000-20101-00 DIXIE PECSI Refund Check 019052-039, 1388 MULBERRY ST 78.5208/16/2024
061-0000-20101-00 D LYNCH Refund Check 051612-000, 412 LOCUST ST 77.1508/21/2024
061-0000-20101-00 KHAWAJA ISMAIL Refund Check 046922-004, 1766 HARRISON ST 26.0908/21/2024
061-0000-20101-00 DANIEL HOSTENS Refund Check 010995-002, 3082 WHITEHAVEN CIRCLE 2.3808/21/2024
061-0000-20101-00 CHARLES FOWLER Refund Check 021428-001, 1567 BATEMAN ST 50.0908/19/2024
061-0000-20101-00 ROLAND FULL Refund Check 014069-001, 2286 WINDISH DR 6 85.6408/14/2024
061-0000-20101-00 PAUL BERG Refund Check 050969-000, 2216 S HENDERSON ST 87.1608/21/2024
061-0000-20101-00 AUSTIN BRUNSWIG Refund Check 067303-000, 267 N HENDERSON ST 97.4408/21/2024
061-0000-20101-00 ASHLEY CLARK Refund Check 063397-000, 291 E BERRIEN ST 1.8608/14/2024
061-0000-20101-00 FHP INVESTMENTS LLC Refund Check 045228-022, 1936 GRAND AVE 37.4508/14/2024
061-0000-20101-00 FOLLMER SUHOMSKI INVESTMENTS LLCRefund Check 062167-009, 926 FLORENCE AVE 120.3408/16/2024
061-0000-20101-00 DANBRA PROPERTIES LLC Refund Check 068094-001, 527 N BROAD ST LOWER 18.5108/21/2024
061-0000-20101-00 DEHALVA PROPERTIES LLC Refund Check 066363-001, 475 W NORTH ST 55.6108/15/2024
061-0000-20101-00 KATHY DILLIN Refund Check 045683-001, 914 BROWN AVE 87.7108/19/2024
061-0000-20101-00 DOLORES ANDRAE Refund Check 023051-001, 208 ILLINOIS AVE 16.0608/14/2024
061-0000-20101-00 JAROYE SHAW Refund Check 068110-000, 83 DUFFIELD AVE 103.5208/16/2024
061-0000-20101-00 BRITTANY VAN FLEET Refund Check 059500-000, 522 PHILLIPS ST 22.4508/14/2024
061-0000-20101-00 KAREN SCHOBER Refund Check 046682-000, 956 N CEDAR ST 70.8708/15/2024
061-0000-20101-00 DAVID STANLEY Refund Check 043454-001, 1366 RONA DR 3.4208/16/2024
061-0000-20101-00 HARREL TIMMONS JR Refund Check 058689-003, 766 ARNOLD ST 39.4708/15/2024
061-0000-20101-00 HAILEY WOODRING Refund Check 059682-000, 493 IOWA AVE 3.7108/14/2024
061-0000-20101-00 ALICE STENANDER Refund Check 013918-000, 1708 BRENTWOOD AVE 25.1808/14/2024
061-0000-20101-00 ZACHARY YOUNG Refund Check 046648-000, 1456 W LOSEY ST 34.0308/16/2024
061-0000-20101-00 CONSTANCE SCANLON-PATTERSON Refund Check 021349-001, 933 E BROOKS ST 35.2508/16/2024
061-0000-20102-00 Brightspeed 08/24 Service Acct# 304035525 262.1808/27/2024
061-0000-20102-00 Constellation Newenergy Inc 07/24 Service Acct#204250116-88144 20,367.5908/27/2024
061-0000-36150-00 Lambasio, Inc.Reimbursement Permit #7086- 1" Tap 425.0008/27/2024
061-0000-51000-00 Credit Collection Partners 07/24 Service 62.5008/27/2024
061-0000-51000-00 ARMARC/MunicipalH20 07/24 EPA RMP Compliance Service 350.0008/27/2024
061-0000-51000-00 US Sterling Capital Corp., Inc.High Plains Bank 240.0008/27/2024
061-0000-51000-00 US Sterling Capital Corp., Inc.American Bank of Freedom 240.0008/27/2024
061-0000-51500-00 Sebis Direct Inc 07/24 Galesburg Utility Billing 1,016.6008/27/2024
061-0000-52300-00 Nicor Gas 07/24 Service Act# 20-72-70-1000 9 44.0307/30/2024
061-0000-52300-00 Nicor Gas 06/24 Service - Acct# 14-51-15-5411 6 200.7206/30/2024
061-0000-52300-00 Nicor Gas Adjustment - 07/24 Service Act# 14-51-15-5411 6 -268.7407/30/2024
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 13
Account Number Vendor AmountDescription PO No Date
061-0000-52300-00 Nicor Gas 07/24 Service Act# 14-51-15-5411 6 200.7307/30/2024
061-0000-52500-00 Galesburg Sanitary Dist.07/24 Service 25.1807/30/2024
061-0000-55700-00 Royal Cleaning Services 08/24 Janitorial Service 536.0008/27/2024
061-0000-65000-00 Office Specialists, Inc.Lime Remover, Trash Bags, Dust Mop, Paper Towels 134.9208/27/2024
061-0000-65000-00 Office Specialists, Inc.Degreaser 66.7308/27/2024
061-0000-65000-00 Office Specialists, Inc.Toilet Cleaner 46.1308/27/2024
061-0000-66000-00 Gunther Construction Co., a div. of UCM, IncCA6 CRUSHED WHITE STONE - DELIVERED 503.47 000009260808/27/2024
061-0000-66000-00 Gunther Construction Co., a div. of UCM, IncFA-1 FILL SAND DELIVERED 830.25 000009260808/27/2024
061-0000-66000-00 Core & Main Tapping Sleeve 578.1208/27/2024
061-0000-66000-00 Core & Main Wedges, SS Inserts, Couplings 752.9408/27/2024
061-0000-66000-00 Core & Main 1" X 100 CTS TUBING 150.00 000009277108/27/2024
061-0000-66000-00 Core & Main Rep Clamps 805.0008/27/2024
061-0000-66000-00 Core & Main Couplings 682.5008/27/2024
061-0000-66000-00 Core & Main Gaskets, Couplings 535.6008/27/2024
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 822.50 000009260708/27/2024
061-0000-66000-00 USA Bluebook, Inc.Coliform Bath 3,310.0008/27/2024
061-0000-66700-00 Core & Main Transceiver Touch Coupler Pit Sets 1,450.0008/27/2024
061-0000-68700-00 Core & Main Water Meter, Pipe, Gaskets, Hex Bolt & Nut Kits 2,868.7908/27/2024
50,118.24Subtotal for Divison: 0000
Subtotal for Fund 061 50,118.24
067-0000-51500-00 Sebis Direct Inc 07/24 Galesburg Utility Billing 508.2208/27/2024
067-0000-59501-00 Knox County Landfill 07/24 Service Acct# 121 34,208.5807/30/2024
34,716.80Subtotal for Divison: 0000
Subtotal for Fund 067 34,716.80
078-0000-51000-00 Mid-West Truckers Association, Inc.08/01 - Yearly Charge - 1 Person 43.5008/27/2024
078-0000-56535-00 James M Kelly, Attorney 06/24 Legal Service 82.5008/27/2024
078-0000-56535-00 James M Kelly, Attorney 06/24 Legal Service 396.0008/27/2024
078-0000-56535-00 James M Kelly, Attorney 06/24 Legal Service 676.5008/27/2024
078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS - 06/27/24 - Pat Cntl# 12368634200 798.0608/27/2024
078-0000-56535-00 James M Kelly, Attorney 06/24 Legal Service 577.5008/27/2024
078-0000-56535-00 James M Kelly, Attorney 06/24 Legal Service 115.5008/27/2024
078-0000-56535-00 James M Kelly, Attorney 06/24 Legal Service 858.0008/27/2024
078-0000-56535-00 James M Kelly, Attorney 06/24 Legal Service 251.0008/27/2024
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 14
Account Number Vendor AmountDescription PO No Date
078-0000-56535-00 James M Kelly, Attorney 06/24 Legal Service 198.0008/27/2024
078-0000-56535-00 James M Kelly, Attorney 06/24 Legal Service 214.5008/27/2024
4,211.06Subtotal for Divison: 0000
Subtotal for Fund 078 4,211.06
Report Total: 1,435,447.79
AP-Transactions by Account (08/27/2024 - 2:56 PM)Page 15
Check Date Check #Vendor Name Description Account #Amount
8/15/2024 0 Chuck Humes 08/13 - Umped Softball - 4 Games 019-1940-51400 160.00
8/15/2024 0 Dan Burgland 08/13 - Umped Softball - 2 Games 019-1940-51400 80.00
8/15/2024 0 Flexible Benefit Service LLC 07/24 Service Acct# E7F987CC2554 001-0120-56506 89.25
8/15/2024 99916 Illinois Workers' Compensation Commission 01/24 - 06/24 - Workers Comp Assesment - RAF/SIF 2024-1 078-0000-56535 368.40
8/15/2024 0 J W Summy Contracting Corp.IHDA Housing Repair and Accessibility (HRAP) grant for 607 Monmo 013-0000-83100 43,190.00
8/15/2024 0 J W Summy Contracting Corp.CO #1 IHDA Housing Repair and Accessibility (HRAP) Grant at 1357 013-0000-83100 3,495.00
8/15/2024 0 J W Summy Contracting Corp.CO#1 IHDA Housing Repair and Accessibility (HRAP) grant for 607 013-0000-83100 650.00
8/15/2024 0 J W Summy Contracting Corp.IHDA Housing Repair and Accessibility (HRAP) Grant at 1357 E Nor 013-0000-83100 35,685.00
8/15/2024 99917 Knox County Recorders Office 1 Water/Sewer/Refuse Liens Released 061-0000-51000 63.00
8/15/2024 0 Kone, Inc Replace Pump Motor in Elevator 019-1910-55700 4,860.00
8/15/2024 0 Nathaniel Clark 08/13 - Umped Softball - 2 Games 019-1940-51400 80.00
8/16/2024 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 300.00
8/16/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 269.60
8/16/2024 0 IL Environmental Protection Agency 09/24 Semi Annual Loan Payment 061-0000-20404 20,702.86
8/16/2024 0 Quadient Leasing USA, Inc Postage 061-0000-10702 500.00
8/16/2024 0 Quadient Leasing USA, Inc Postage 061-0000-10702 500.00
8/22/2024 0 BlueCross BlueShield of Illinois 09/24 Health Insurance Premiums 078-0000-20315 416,203.78
8/22/2024 0 Bob Ridings, Inc 2025 Ford Hybrid Police Interceptor Unit 25 058-0000-71000 51,293.00
8/22/2024 0 Bob Ridings, Inc 2025 Ford Hybrid Police Interceptor Unit 21 058-0000-71000 51,293.00
8/22/2024 0 Bob Ridings, Inc 2025 Ford Hybrid Police Interceptor Unit 23 058-0000-71000 51,293.00
8/22/2024 0 Bob Ridings, Inc 2025 Ford Hybrid Police Interceptor Unit 20 058-0000-71000 51,293.00
8/22/2024 0 Bob Ridings, Inc 2025 Ford Hybrid Police Interceptor Unit 28 058-0000-71000 51,523.00
8/22/2024 0 Bob Ridings, Inc 2025 Ford Hybrid Police Interceptor Unit 26 058-0000-71000 51,293.00
8/22/2024 0 Breakthru Beverage Illinois, LLC Liquor for Golf Concessions 019-1920-64125 302.00
8/22/2024 0 Chuck Humes 08/20 - Umped Softball - 3 Games 019-1940-51400 120.00
8/22/2024 0 Dan Burgland 08/20 - Umped Softball - 1 Game 019-1940-51400 40.00
8/22/2024 99983 Elementary Earthworks LLC Minority/Woman owned business startup incentive approved by coun 054-0000-83100 593.24
8/22/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 1,241.60
8/22/2024 0 Illinois Department of Revenue 07/24 Sales Tax - Bunker Links 019-1920-84000 2,161.00
8/22/2024 0 Illinois Department of Revenue 07/24 Sales Tax - Softball Concessions 019-1940-84000 24.00
8/22/2024 0 Illinois Department of Revenue 07/24 Sales Tax - Lakeside Recreation Concessions 019-1945-84000 1.00
8/22/2024 0 Illinois Department of Revenue 07/24 Sales Tax - Lakeside Concessions 019-1950-84000 1,192.00
8/22/2024 0 Illinois Department of Revenue 07/24 Sales Tax - Nature Programs 019-1940-84000 3.00
8/22/2024 0 Illinois Department of Revenue 07/24 Sales Tax - Camground 019-1925-84000 103.00
8/22/2024 0 Illinois Department of Revenue 07/24 Sales Tax - Lake Storey Concessions 019-1930-84000 141.00
8/22/2024 99984 ILLOWA ILLOWA Training - 08/22/24 - 3 Inspectors 001-0306-54500 60.00
8/22/2024 0 IMRF 07/24 IMRF Contributions 001-0000-20311 116,982.42
8/22/2024 99985 Knox County Recorders Office File 40 Weed/Trash/Demo Liens 001-0160-51300 300.00
8/22/2024 99985 Knox County Recorders Office 1 Water/Sewer/Refuse Lien Filed 061-0000-51000 63.00
8/22/2024 0 Lynn R Pease 08/20 - Umped Softball - 2 Games 019-1940-51400 80.00
8/22/2024 0 NOVA Singers Minority/Woman owned Southside Occupancy incentive 054-0000-83100 400.00
8/22/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
8/22/2024 99986 R3 Dogs LLC Reimbursement of Door Glass Loss 078-0000-56534 722.09
Advance Checks and ACH Payments as of 8/27/2024
8/22/2024 0 T TECH 07/24 UB ACH Fees 067-0000-51000 402.34
8/22/2024 0 T TECH 07/24 UB ACH Fees 061-0000-51000 804.68
8/23/2024 0 Bank of Montreal Napa - Oil Filters, Spark Plugs 019-1920-65500 40.89
8/23/2024 0 Bank of Montreal Inquire Hire - Background Check PT Employee 001-0120-51000 95.64
8/23/2024 0 Bank of Montreal Hy-Vee - Misc Condiments 019-1920-64125 26.92
8/23/2024 0 Bank of Montreal Menards - I-Beam Level 014-0000-66500 64.98
8/23/2024 0 Bank of Montreal Lowes - Caution Tape 014-0000-64500 29.96
8/23/2024 0 Bank of Montreal Uber - ABuchen 019-0000-10407 2.00
8/23/2024 0 Bank of Montreal Pekin Insurance - Police Life Insurance 001-0510-47500 132.00
8/23/2024 0 Bank of Montreal Gannett - Register Mail Subscription 001-0110-55000 7.99
8/23/2024 0 Bank of Montreal Hy-Vee - Bandages 019-1920-64000 15.99
8/23/2024 0 Bank of Montreal Hy-Vee - Hot Dog Buns, Coffee Supplies, Condiments 019-1920-64125 46.29
8/23/2024 0 Bank of Montreal Hy-Vee - Misc Food, Kitchen Supplies 24-01 021-0000-68000 199.06
8/23/2024 0 Bank of Montreal Wilson Paper - Sanitary Liners, Tough Duty Cleaner 019-1950-65000 51.71
8/23/2024 0 Bank of Montreal Ray O'Herrons - Baseball Hats for CSO's 001-0510-67500 60.26
8/23/2024 0 Bank of Montreal Menards - Tool Box 019-1920-66500 16.99
8/23/2024 0 Bank of Montreal Birkey's - Filter #582 019-1965-62500 52.73
8/23/2024 0 Bank of Montreal Menards - Misc Hardware & Lumber - Disc Golf 012-0000-66000 163.76
8/23/2024 0 Bank of Montreal S&S Industrial Supply - Brake Clean, Batteries 001-0445-63000 48.28
8/23/2024 0 Bank of Montreal Ameren - 06/24 Service #7035 024-0000-20102 33.37
8/23/2024 0 Bank of Montreal Farm King - Boots for Flood water 061-0000-67500 169.95
8/23/2024 0 Bank of Montreal Sling - Monthly Service 001-0550-55800 70.77
8/23/2024 0 Bank of Montreal PSI Services - FFA Drone Test - Hootman 001-0510-54500 175.00
8/23/2024 0 Bank of Montreal Aeri Drain Corp - Tile Probes 061-0000-66500 164.75
8/23/2024 0 Bank of Montreal Galesburg Electric - New Lights, Recycle Lights 019-1910-66000 171.50
8/23/2024 0 Bank of Montreal Hy-Vee - Refund of Tax- JMoser 24-01 001-0000-10407 (0.90)
8/23/2024 0 Bank of Montreal Holt Supply - Pipe Fittings 019-1920-66000 140.86
8/23/2024 0 Bank of Montreal Hilton -Lodging-Training Summit-Springfield Il-O'Daniel/Grodjesk 001-0630-54500 314.82
8/23/2024 0 Bank of Montreal Lowes - Refund Tax - TMiller 001-0000-10407 (19.55)
8/23/2024 0 Bank of Montreal Ray O'Herrons - Belt - Legate 001-0510-67500 35.98
8/23/2024 0 Bank of Montreal Go Van Goghs - Logo Embroidery Staff Shirts 001-0205-51000 160.00
8/23/2024 0 Bank of Montreal Comcast - 07/24 Service 001-0207-54000 454.85
8/23/2024 0 Bank of Montreal Menards - Clevis Hook 014-0000-64500 6.59
8/23/2024 0 Bank of Montreal Amazon - Vacuum Bags 001-0510-61000 12.49
8/23/2024 0 Bank of Montreal Wilson Paper - Vinyl Gloves, Sanitary Liners, Lite & Foamy 019-1950-65000 64.11
8/23/2024 0 Bank of Montreal TSC - Foam Earplugs 061-0000-67500 19.99
8/23/2024 0 Bank of Montreal IGFOA - Annual Conference Registration - Springfield IL-JO'Hern 001-0205-54500 375.00
8/23/2024 0 Bank of Montreal Menards - Screws, Lumber - Disc Golf 012-0000-66000 133.06
8/23/2024 0 Bank of Montreal Zoro - Glove Box Holder 001-0605-66500 46.52
8/23/2024 0 Bank of Montreal Chamber of Commerce - Annual Dinner - DMiles 019-1905-54500 65.00
8/23/2024 0 Bank of Montreal Amazon - Envelopes 001-0510-61000 16.90
8/23/2024 0 Bank of Montreal Phillips 66 - Fuel for Truck 153 061-0000-62510 97.46
8/23/2024 0 Bank of Montreal Farm King - Screws 001-0445-63000 10.99
8/23/2024 0 Bank of Montreal Amazon - Books - Employee Professional Dev Program 001-0110-67000 180.49
8/23/2024 0 Bank of Montreal Amazon - Radio Mics 001-0510-61700 261.36
8/23/2024 0 Bank of Montreal Bolton Tools - Barricade Lights 014-0000-64500 243.62
8/23/2024 0 Bank of Montreal American Red Cross - CPR Manikin Lung Bags 019-1940-64000 53.40
8/23/2024 0 Bank of Montreal Amazon - Stop Signs 001-0525-64500 223.76
8/23/2024 0 Bank of Montreal Menards - Misc Cleaning Supplies 001-0605-65000 119.64
8/23/2024 0 Bank of Montreal Amazon - Sweat Bands - Basketball League 019-1940-64000 11.99
8/23/2024 0 Bank of Montreal AT&T - FirstNet - 06/24 Service 016-0000-20102 9.30
8/23/2024 0 Bank of Montreal Menards - Paint Strainer 001-0450-65000 14.95
8/23/2024 0 Bank of Montreal Nevco - Repair of Scoreboard Module 019-1915-55500 166.54
8/23/2024 0 Bank of Montreal Amazon - Misc Decorations - Special Swim 019-1940-64000 86.51
8/23/2024 0 Bank of Montreal Office Specialists - 07/24 Service 078-0000-20102 54.83
8/23/2024 0 Bank of Montreal Cantaloupe - Return Card Reader 061-0000-61700 (156.64)
8/23/2024 0 Bank of Montreal AC McCartney - Chute #356 020-0000-62500 53.38
8/23/2024 0 Bank of Montreal Mr. Stun Gun - Tasers 001-0510-69000 1,812.00
8/23/2024 0 Bank of Montreal Advance Auto - Cans of Lubricant 014-0000-64500 131.88
8/23/2024 0 Bank of Montreal Farm King - Fender Washers #166 001-0445-62500 10.03
8/23/2024 0 Bank of Montreal Amazon - R/O & Filters for Water Fountains 001-0510-65500 516.76
8/23/2024 0 Bank of Montreal Office Specialists - 07/24 Service 067-0000-20102 31.39
8/23/2024 0 Bank of Montreal Amazon - Misc Decorations - Dance Event 019-1940-64000 64.83
8/23/2024 0 Bank of Montreal Jack Links - Beef Sticks 019-1920-64125 79.96
8/23/2024 0 Bank of Montreal IAAI - Pedigo Dues 001-0605-55000 133.00
8/23/2024 0 Bank of Montreal Hy-Vee - Popsicles - Youth Tennis Lessons 019-1940-64000 13.47
8/23/2024 0 Bank of Montreal Sling - Monthly Staff Scheduling Service 019-1905-55800 171.28
8/23/2024 0 Bank of Montreal Lock & Key - Keys 014-0000-64500 10.00
8/23/2024 0 Bank of Montreal Inquire Hire - Background Check PT Employee 001-0120-51000 69.22
8/23/2024 0 Bank of Montreal Strictly Tech - Hard Drives 001-0550-61700 1,026.00
8/23/2024 0 Bank of Montreal Lowes - Misc Supplies for Reverse Osmosis use in Ice Machine 001-0510-65500 162.48
8/23/2024 0 Bank of Montreal Hy-Vee - Hot Dog Buns, Condiments 019-1920-64125 28.02
8/23/2024 0 Bank of Montreal Creative Casting-Uniform -Exceed clothing allow- Morrissey/Wells 001-0000-10407 156.36
8/23/2024 0 Bank of Montreal Ray O'Herrons - Belt - Idle 001-0510-67500 35.98
8/23/2024 0 Bank of Montreal JT Carmelcorn - Refreshments - Employee Professional Dev Program 001-0110-54500 35.42
8/23/2024 0 Bank of Montreal Amazon - Sanitizer Test Strips 001-0510-65500 10.75
8/23/2024 0 Bank of Montreal Menards - Super Glue 014-0000-64500 5.49
8/23/2024 0 Bank of Montreal Lowes - Tape 019-1950-66000 9.98
8/23/2024 0 Bank of Montreal Menards - Household Batteries 061-0000-66000 76.95
8/23/2024 0 Bank of Montreal Menards - Weed Killer 061-0000-63500 59.99
8/23/2024 0 Bank of Montreal Liebers Boxcar Express - Meals - Officers working 4th of July 001-0510-68000 397.50
8/23/2024 0 Bank of Montreal Holt Supply - Pipe, Fittings 019-1920-66000 584.31
8/23/2024 0 Bank of Montreal Farm King - LP Tank Refill 001-0605-65000 19.00
8/23/2024 0 Bank of Montreal Fastenal - Corded Earplugs 061-0000-67500 168.51
8/23/2024 0 Bank of Montreal Kaser Power Equipment - Exchange Fuel Tank for Oil Tank - Credit 019-1915-66500 (6.90)
8/23/2024 0 Bank of Montreal Strobels - Sheeting for Signs 019-1915-66000 759.75
8/23/2024 0 Bank of Montreal Pekin Insurance - Fire Life Insurance 001-0605-47500 132.00
8/23/2024 0 Bank of Montreal Kaser Power Equipment - Chain Saw 014-0000-66500 663.57
8/23/2024 0 Bank of Montreal USPS - Stamps 030-0320-53000 54.40
8/23/2024 0 Bank of Montreal Davis Products - Soap Dispenser Inserts 019-1911-65000 22.32
8/23/2024 0 Bank of Montreal Birkey's - Air Filter #121 001-0450-62500 155.00
8/23/2024 0 Bank of Montreal Farm King - LP Refill 001-0605-65000 19.00
8/23/2024 0 Bank of Montreal Little Ceasars - Dinner - 4th of July Staff 019-1930-64000 33.72
8/23/2024 0 Bank of Montreal Amazon - Alcohol Pads, Kneeling Pads, Batteries - CPR Training 019-1940-64000 91.08
8/23/2024 0 Bank of Montreal Terminal Supply - Terminals 001-0445-63000 128.44
8/23/2024 0 Bank of Montreal Hy-Vee - Misc Snacks for Professional Development 001-0110-58500 16.97
8/23/2024 0 Bank of Montreal Amazon - Folding Pocket Thermometer 001-0410-64800 114.08
8/23/2024 0 Bank of Montreal Hy-Vee - Overtime Meal - 4th of July Employees 019-1915-68000 53.95
8/23/2024 0 Bank of Montreal 07/24 CC Charges - ETSB 001-0000-10407 4,656.12
8/23/2024 0 Bank of Montreal Amazon - Cell Phone Case - Spec Ops Cell 016-0000-66500 64.95
8/23/2024 0 Bank of Montreal Hy-Vee - Misc Food, Kitchen Supplies 24-01 021-0000-68000 103.07
8/23/2024 0 Bank of Montreal American Legal - Printing of Municipal Code Update 001-0115-51500 40.95
8/23/2024 0 Bank of Montreal PSI Services - FFA Drone Test - Ramirez 001-0510-54500 175.00
8/23/2024 0 Bank of Montreal MC Sport - Plaques - Volleyball Winners 019-1940-64000 30.00
8/23/2024 0 Bank of Montreal IGFOA - Annual Conference Registration -Springfield IL-BChockley 001-0205-54500 375.00
8/23/2024 0 Bank of Montreal MTC Communications - 07/24 Internet 061-0000-54000 89.95
8/23/2024 0 Bank of Montreal IML - Registration - IML Conference -Chicago Il - Hanson 001-0110-54500 325.00
8/23/2024 0 Bank of Montreal Allegra - Paratransit Postcards 030-0320-51500 47.75
8/23/2024 0 Bank of Montreal Chamber of Commerce - Annual Dinner - Bennewitz, EGugliotta 001-0115-54500 130.00
8/23/2024 0 Bank of Montreal Amazon - Junction Box, Hole Plugs, Wireless Mic, Pull Start Assy 014-0000-66500 441.79
8/23/2024 0 Bank of Montreal Office Specialists - 07/24 Service 030-0000-20102 100.52
8/23/2024 0 Bank of Montreal IL Fire & Police Commissioners Assoc -ACT Booklets, Manual 001-0505-67000 219.00
8/23/2024 0 Bank of Montreal Lowes - PVC Cap 001-0605-65000 0.82
8/23/2024 0 Bank of Montreal Amazon - Camera Case 001-0510-65500 136.22
8/23/2024 0 Bank of Montreal Phillips 66 - Diesel for Dump Truck 061-0000-62510 127.25
8/23/2024 0 Bank of Montreal Menards - Paint, Cable Ties, Batteries 019-1915-65500 84.88
8/23/2024 0 Bank of Montreal Berg Engineering - Calibration Kit Gas Detection Instrument 001-0605-66500 3,155.00
8/23/2024 0 Bank of Montreal Bolton Tools - Barricade Lights 014-0000-64500 243.62
8/23/2024 0 Bank of Montreal State of IL Boiler Div - Heater Inspections - Lakeside 078-0000-51000 204.50
8/23/2024 0 Bank of Montreal Constellix - DNS Service 001-0207-55800 5.92
8/23/2024 0 Bank of Montreal Uber - ABuchen 019-0000-10407 6.47
8/23/2024 0 Bank of Montreal AC McCartney - Hitch Pin 019-1965-65500 14.64
8/23/2024 0 Bank of Montreal AT&T - FirstNet - 06/24 Service 019-0000-20102 194.05
8/23/2024 0 Bank of Montreal Comcast - 07/24 Service 001-0510-54000 19.90
8/23/2024 0 Bank of Montreal Hy-Vee - Hot Dog Supplies 019-1920-64125 84.97
8/23/2024 0 Bank of Montreal American Red Cross - CPR Certifications - 8 Rec Attendants 019-1930-51000 304.00
8/23/2024 0 Bank of Montreal Menards - Mold/Mildew Cleaner, Electronic Cleaner, Bleach, Broom 061-0000-65000 127.28
8/23/2024 0 Bank of Montreal USPS - Shipping Scoreboard Module for Repair 019-1915-53000 69.75
8/23/2024 0 Bank of Montreal Blick Art Materials - Markers 061-0000-66000 12.46
8/23/2024 0 Bank of Montreal Amazon - Adding Machine Tape 001-0205-61000 54.80
8/23/2024 0 Bank of Montreal Moore Tires - Tires #503 019-1915-62500 494.90
8/23/2024 0 Bank of Montreal Alan Environmental - Finance Charge - Will be Reimbursed-DMIles 019-0000-10407 80.42
8/23/2024 0 Bank of Montreal Harbor Freight - Electric Cord Reel, Garden Hose Couplings 001-0605-65000 33.96
8/23/2024 0 Bank of Montreal Target - Batteries 019-1930-65500 17.89
8/23/2024 0 Bank of Montreal Amazon - Food Service Gloves 019-1950-64125 33.98
8/23/2024 0 Bank of Montreal Birkey's - Bolt Assy #523 019-1915-62500 317.41
8/23/2024 0 Bank of Montreal Walmart - Candy Toppings 019-1950-64125 50.78
8/23/2024 0 Bank of Montreal Hy-Vee - Hot Dog Buns 019-1920-64125 14.36
8/23/2024 0 Bank of Montreal Connectwise LLC - Remote Access System Renewal 001-0207-55800 3,460.66
8/23/2024 0 Bank of Montreal Grandview Restaurant - Overtime Meal - 4 Employees 061-0000-68000 56.85
8/23/2024 0 Bank of Montreal Amazon - Organizer - Special Swim 4th of July 019-1950-64000 32.87
8/23/2024 0 Bank of Montreal Office Specialists - 07/24 Service 019-0000-20102 178.95
8/23/2024 0 Bank of Montreal Holt Supply - Gate Valves, Saw Blades 061-0000-66000 116.09
8/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #128 018-0000-62500 20.00
8/23/2024 0 Bank of Montreal Allegra - Paratransit Passes 030-0320-51500 83.00
8/23/2024 0 Bank of Montreal Connectwise LLC - Tax - O Lucero 001-0207-55800 216.29
8/23/2024 0 Bank of Montreal Menards - Quikcrete - Disc Golf 012-0000-66000 13.68
8/23/2024 0 Bank of Montreal Creative Casting - Uniform Belt Buckles 001-0605-67500 843.49
8/23/2024 0 Bank of Montreal Chamber of Commerce - Annual Dinner - SGugliotta 001-0305-54500 65.00
8/23/2024 0 Bank of Montreal Comcast - 07/24 Service #24-06 021-0000-54000 9.95
8/23/2024 0 Bank of Montreal Hampton Inn - Lodging - Training - St Charles Il - Lewis, Haran 001-0510-54500 383.04
8/23/2024 0 Bank of Montreal Menards - Paint Thinner, PVC Glue, Primer, Markers, Towels 019-1920-66000 83.57
8/23/2024 0 Bank of Montreal Bolton Tools - Barricade Lights 014-0000-64500 222.95
8/23/2024 0 Bank of Montreal Hy-Vee - Candy Toppings 019-1950-64125 21.37
8/23/2024 0 Bank of Montreal Office Specialists - 07/24 Service 061-0000-20102 337.18
8/23/2024 0 Bank of Montreal Farm King - Bottled Water for Employees 020-0000-68000 17.97
8/23/2024 0 Bank of Montreal R.P. Lumber - Shovels 061-0000-66500 112.73
8/23/2024 0 Bank of Montreal Dollar Tree - Misc Decorations - 4th of July Decor 019-1930-64000 17.50
8/23/2024 0 Bank of Montreal Farm King - Drill, Impact Set 061-0000-66500 479.99
8/23/2024 0 Bank of Montreal IML - Registration - IML Conference -Chicago Il - Acerra 001-0105-54500 325.00
8/23/2024 0 Bank of Montreal Acushnet - Golf Balls for Resale 019-1920-64000 171.42
8/23/2024 0 Bank of Montreal Lowes - Rebar Ties 014-0000-66000 24.42
8/23/2024 0 Bank of Montreal Lowes - Tool Box 014-0000-64500 56.96
8/23/2024 0 Bank of Montreal Galesburg Electric - Reciprocating Saw 061-0000-66500 159.59
8/23/2024 0 Bank of Montreal Little Caesars - Pizza - Staff Appreciation Event 019-1950-64000 48.93
8/23/2024 0 Bank of Montreal Lowes - Quickcrete for Library Fence 001-0000-10407 17.10
8/23/2024 0 Bank of Montreal Bolton Tools - Barricade Lights 014-0000-64500 222.95
8/23/2024 0 Bank of Montreal Iron Spike - Lunch Meeting with Larry Cox 001-0110-58500 46.00
8/23/2024 0 Bank of Montreal Lowes - Bug Spray for Trees 054-0000-63500 18.98
8/23/2024 0 Bank of Montreal Farm King - Ball Valves 061-0000-66000 38.97
8/23/2024 0 Bank of Montreal Kaser Power Equipment - Leaf Blower - Oil 061-0000-66500 305.87
8/23/2024 0 Bank of Montreal Bound Tree Medical - Defibrillator Pads, Resus Packs, Syringes 001-0605-68600 232.42
8/23/2024 0 Bank of Montreal Lowes - Toilet Wax Ring 019-1920-65500 4.58
8/23/2024 0 Bank of Montreal Schulte Supply - Marking Flags 061-0000-66000 538.00
8/23/2024 0 Bank of Montreal Chamber of Commerce - Annual Dinner - Hanson 001-0110-54500 65.00
8/23/2024 0 Bank of Montreal AT&T - FirstNet - 06/24 Service 061-0000-20102 382.21
8/23/2024 0 Bank of Montreal Amazon - Rechargeable Batteries, Charger 001-0207-61700 36.58
8/23/2024 0 Bank of Montreal Chamber of Commerce - Annual Dinner - Idle, Legate 001-0510-54500 133.00
8/23/2024 0 Bank of Montreal RJ Thomas Pilot Rock - Fire Rings for Camp Sites 019-1925-66000 2,872.00
8/23/2024 0 Bank of Montreal Lowes - Hose & Connectors for Library 001-0000-10407 110.92
8/23/2024 0 Bank of Montreal German - Bliss - Seat Switch #520 019-1915-62500 84.77
8/23/2024 0 Bank of Montreal Bound Tree Medical - Airway Supplies, Syringes, Burn Sheets 001-0605-68600 450.56
8/23/2024 0 Bank of Montreal AC McCartney - Hitch for Mower 019-1965-65500 190.99
8/23/2024 0 Bank of Montreal Little Ceasars - Lunch - 4th of July Staff 019-1930-64000 29.47
8/23/2024 0 Bank of Montreal 07/24 CC Charges - Library 001-0000-10407 4,801.21
8/23/2024 0 Bank of Montreal Allegra - GPT Envelopes 030-0370-51500 433.91
8/23/2024 0 Bank of Montreal Office Specialists - 07/24 Service 001-0000-20102 2,436.14
8/23/2024 0 Bank of Montreal Walmart - Misc Decorations - Olympics Theme Special Swim 019-1940-64000 25.00
8/23/2024 0 Bank of Montreal American Planning Assoc-1/25-6/25-Membership SGugliotta305-55000 001-0000-10701 373.00
8/23/2024 0 Bank of Montreal Cantaloupe - Card Reader 061-0000-61700 156.64
8/23/2024 0 Bank of Montreal Parts House - Throttle Cable 014-0000-64500 60.48
8/23/2024 0 Bank of Montreal Hy-Vee - Hot Dog Buns 019-1920-64125 10.72
8/23/2024 0 Bank of Montreal UCC-1 Filed - Smokin Willies BBQ, LLC Loan 024-0000-51000 21.00
8/23/2024 0 Bank of Montreal Galesburg Electric - Fittings 020-0000-64500 21.09
8/23/2024 0 Bank of Montreal Hy-Vee - Gatorade Powder 019-1940-64000 23.97
8/23/2024 0 Bank of Montreal Walmart - Storage Boxes, Insect Repellent , Pruning Shears- Natu 019-1940-64000 28.25
8/23/2024 0 Bank of Montreal Menards - Flap Disc Wheels 019-1915-65500 6.99
8/23/2024 0 Bank of Montreal Iron Spike - Lunch - Galesburg Business Meeting- 3 people 001-0110-58500 66.43
8/23/2024 0 Bank of Montreal Reflective Apparel - High Visibility Shirts & Vests 061-0000-67500 1,527.31
8/23/2024 0 Bank of Montreal Menards - Ratchet Straps, Batteries, Caution Tape, Saw Blades 061-0000-66000 287.81
8/23/2024 0 Bank of Montreal National Fire Academy - Meal Ticket - Seitz 001-0605-54500 358.23
8/23/2024 0 Bank of Montreal Hy-Vee - Hand Soap, Dish Soap 019-1920-65000 9.78
8/23/2024 0 Bank of Montreal Terminal Supply - Connectors 001-0445-63000 137.83
8/23/2024 0 Bank of Montreal Hy-Vee - Hot Dog Supplies 019-1920-64125 19.74
8/23/2024 0 Bank of Montreal Hy-Vee - Cupcakes - Kids B-day 001-0510-58500 19.99
8/23/2024 0 Bank of Montreal IEMA - Training Summit Registration - Springfield Il Grodjesk 001-0630-54500 76.69
8/23/2024 0 Bank of Montreal Hy-Vee - Overtime Meal - 4th of July Employees 019-1915-68000 85.92
8/23/2024 0 Bank of Montreal Comcast - 07/24 Service #24-06 001-0630-54000 20.00
8/23/2024 0 Bank of Montreal Wilson Paper - Oil & Spill Absorbent 001-0450-65000 76.00
8/23/2024 0 Bank of Montreal TSC - Rasp File 061-0000-66500 119.97
8/23/2024 0 Bank of Montreal Lowes - Drill Bits 061-0000-66500 46.94
8/23/2024 0 Bank of Montreal Target - Batteries 019-1945-65500 17.89
8/23/2024 0 Bank of Montreal USPS - Certified Mail - Letter 001-0110-53000 5.58
8/23/2024 0 Bank of Montreal Lowes - Rebar 014-0000-66000 179.20
8/23/2024 0 Bank of Montreal Go Van Goghs - Logo Embroidery Staff Shirts 001-0110-51000 16.00
8/23/2024 0 Bank of Montreal R.P. Lumber - Spade, Shovel 061-0000-66500 100.43
8/23/2024 0 Bank of Montreal TLO - 06/24 Services 001-0510-55800 75.00
8/23/2024 0 Bank of Montreal CDWg - IPad Screen Protectors 057-0000-61700 145.15
8/23/2024 0 Bank of Montreal Autozone - Beacon Light 019-1915-65500 38.79
8/23/2024 0 Bank of Montreal IL Emergency Management - EMA Training - RHovind 001-0630-54500 76.69
8/23/2024 0 Bank of Montreal Menards - Scrub Brush, Fiber Cloth, Ceiling Tile 019-1910-65000 134.78
8/23/2024 0 Bank of Montreal Bound Tree Medical - Hot Packs 001-0605-68600 11.30
8/23/2024 0 Bank of Montreal Hy-Vee - Hot Dog Supplies 019-1920-64125 17.05
8/23/2024 0 Bank of Montreal AT&T - First Net - 07/24 Service 001-0510-54000 616.08
8/23/2024 0 Bank of Montreal Menards - Batteries, Pipe 061-0000-66000 16.06
8/23/2024 0 Bank of Montreal MRO Stop - Valve for Paint Machine 014-0000-64500 142.56
8/23/2024 0 Bank of Montreal Cables & Wireless - Fiber Cable 001-0207-61700 762.63
8/23/2024 0 Bank of Montreal Ray O'Herrons - Belt - Hootman 001-0510-67500 35.98
8/23/2024 0 Bank of Montreal Menards - Misc Cleaning Supplies 001-0605-65000 46.57
8/23/2024 0 Bank of Montreal Amazon - TVs- #24-22 021-0000-61800 740.00
8/23/2024 0 Bank of Montreal Lowes - Landscaping Plastic for Library 001-0000-10407 216.46
8/23/2024 0 Bank of Montreal Menards - C Clamps 030-0320-65500 4.98
8/23/2024 0 Bank of Montreal Davis Products - Soap Dispenser Inserts 019-1910-65000 22.31
8/23/2024 0 Bank of Montreal Walmart - Misc Decorations - Olympics Theme Special Swim 019-1940-64000 12.05
8/23/2024 0 Bank of Montreal Hy-Vee - Hot Dog Supplies 019-1920-64125 28.63
8/23/2024 0 Bank of Montreal Menards - Weed Killer 061-0000-63500 179.97
8/23/2024 0 Bank of Montreal MC Sport - Lifeguard T-Shirts 019-1950-64000 331.90
8/23/2024 0 Bank of Montreal IAEI - Membership Renewal - RElsbury 001-0306-55000 100.00
8/23/2024 0 Bank of Montreal USA BlueBook - Hose Adapters, Fire Hydrant Fittings, Gaskets,Bag 061-0000-66000 466.80
8/23/2024 0 Bank of Montreal Amazon - TV - #24-23 021-0000-61800 348.00
8/23/2024 0 Bank of Montreal Grandview Restaurant - Overtime Meal - 4 Employees 061-0000-68000 43.80
8/23/2024 0 Bank of Montreal Moore Tires - Tires #173 001-0445-62500 450.50
8/23/2024 0 Bank of Montreal Hy-Vee - Misc Food, Kitchen Supplies 24-01 021-0000-68000 109.69
8/23/2024 0 Bank of Montreal S&S Industrial Supply - Washer Fluid 001-0000-10801 145.02
8/23/2024 0 Bank of Montreal AC McCartney - Fuel Filters 001-0000-10801 121.55
8/23/2024 0 Bank of Montreal Amazon - String Trimmer #24-24 021-0000-66000 164.50
8/23/2024 0 Bank of Montreal Amazon - First Aid Kits for Squad Cars 001-0510-67500 166.59
8/23/2024 0 Bank of Montreal Strictly Tech - Hard Drives 001-0550-61700 1,026.00
8/23/2024 0 Bank of Montreal Amazon - Banding Strapping 014-0000-64500 195.56
8/23/2024 0 Bank of Montreal Dollar Tree - Garland, Frisbees, Misc Decoration - 4th of July 019-1940-64000 35.00
8/23/2024 0 Bank of Montreal Amazon - Compressed Air Duster 014-0000-66500 31.78
8/23/2024 0 Bank of Montreal Lowes - Cart Washing Supplies 019-1920-66000 21.96
8/23/2024 0 Bank of Montreal Hy-Vee - Refund of Overcharge - JMoser 24-01 001-0000-10407 (1.74)
8/23/2024 0 Bank of Montreal Farm & Fleet - Spray Tank, Battery, Pliers, Drill, Impact Driver 019-1920-66500 839.98
8/23/2024 0 Bank of Montreal S&S Industrial Supply - Brake Cleaner 001-0445-63000 33.09
8/23/2024 0 Bank of Montreal Farm King - Spray Lube 020-0000-65500 10.99
8/23/2024 0 Bank of Montreal Farm & Fleet - Sea Foam, Cam Locks 019-1920-65500 85.88
8/23/2024 0 Bank of Montreal Antigua - Clothes for Resale 019-1920-64000 39.75
8/23/2024 0 Bank of Montreal Lowes - Tapcons, Washers, Hose 019-1925-66000 41.44
8/23/2024 0 Bank of Montreal Phillips 66 - Diesel for Tractor 061-0000-62510 79.58
8/23/2024 0 Bank of Montreal Master Medical - Pal Straps 001-0605-68600 839.94
8/23/2024 0 Bank of Montreal Dollar Tree - Candy Toppings, Storage Bags 019-1950-64125 18.75
8/23/2024 0 Bank of Montreal Office Specialists - 07/24 Service 019-0000-20102 50.00
8/23/2024 0 Bank of Montreal Amazon - USB Car Adapter Chargers 001-0410-65500 58.72
8/23/2024 0 Bank of Montreal Amazon - Display Cube Shelving 019-1945-66000 42.49
8/23/2024 0 Bank of Montreal Hy-Vee - Hot Dog Supplies, Coffee 019-1920-64125 25.04
8/23/2024 0 Bank of Montreal Amazon - Wall Clock 019-1950-61000 46.45
8/23/2024 0 Bank of Montreal Ameren - 06/24 Service #0034 024-0000-20102 119.40
8/23/2024 0 Bank of Montreal Chamber of Commerce - Annual Dinner - Hix, Cheesman 001-0105-54500 130.00
8/23/2024 0 Bank of Montreal Menards - Cable Ties, Drill Bits, Pliers 001-0605-66500 50.68
8/23/2024 0 Bank of Montreal Amazon - Refund Staff Shirt - Rich 001-0000-10407 (17.94)
8/23/2024 0 Bank of Montreal Callaway - Special Order Wedge 019-1920-64000 125.28
8/23/2024 0 Bank of Montreal GFOA - Certificate of Achievement Review Fee 001-0205-51000 530.00
8/23/2024 0 Bank of Montreal Birkey's - Filter Kit #121 001-0450-62500 375.36
8/23/2024 0 Bank of Montreal Alan Environmental - Insecticides 019-1915-65000 2,010.56
8/23/2024 0 Bank of Montreal Amazon - Staff Shirts - Rich 001-0306-67500 18.42
8/23/2024 0 Bank of Montreal IML - Job Posting - Project Manager 001-0120-51500 35.00
8/23/2024 0 Bank of Montreal Menards - Toilet Brush 019-1920-65000 3.49
8/23/2024 0 Bank of Montreal MC Sport - G-Force Volleyball T-Shirts 019-1940-64000 781.40
8/23/2024 0 Bank of Montreal USPS - Shipping of Swim Team Ribbons 019-1940-53000 17.10
8/23/2024 0 Bank of Montreal Amazon - Med Bag, Quick Clot - for Squad Cars 001-0510-67500 217.89
8/23/2024 0 Bank of Montreal Hy-Vee - Popsicles - Youth Tennis Lessons 019-1940-64000 17.97
8/23/2024 0 Bank of Montreal IML - Registration - IML Conference -Chicago Il - Hix 001-0105-54500 325.00
8/23/2024 0 Bank of Montreal Schulte Supply - Wall Wrench 061-0000-66500 97.09
8/23/2024 0 Bank of Montreal Menards - Dehumidifier 001-0450-65500 169.99
8/23/2024 0 Bank of Montreal AT&T - FirstNet - 06/24 Service 030-0000-20102 688.56
8/23/2024 0 Bank of Montreal Hy-Vee - Cookies - Staff Appreciation Event 019-1950-64000 18.58
8/23/2024 0 Bank of Montreal Hy-Vee - Misc Snacks for Strategic Planning Focus Groups 001-0110-54500 38.03
8/23/2024 0 Bank of Montreal Menards - Micro-Foam Gloves 019-1915-65000 5.99
8/23/2024 0 Bank of Montreal Amazon - Key Tags, Carabiner Clips - for Knox Boxes 001-0605-65500 37.65
8/23/2024 0 Bank of Montreal Lowes - Washers 019-1950-66000 3.43
8/23/2024 0 Bank of Montreal Otter.AI - 07/24 Notes & Transcription Service 001-0115-55800 30.00
8/23/2024 0 Bank of Montreal MC Sport - G-Force Volleyball T-shirts 019-1940-64000 21.50
8/23/2024 0 Bank of Montreal American Red Cross - CPR Certifications - 5 Rec Attendants 019-1930-51000 190.00
8/23/2024 0 Bank of Montreal Amazon - Traffic Cones 001-0525-64500 39.69
8/23/2024 0 Bank of Montreal Zoro - Safety Vests 001-0605-67500 46.26
8/23/2024 0 Bank of Montreal IEMA - Training Summit Registration - Springfield Il -O'Daniel 001-0630-54500 76.69
8/23/2024 0 Bank of Montreal AT&T - FirstNet - 06/24 Service 001-0000-20102 1,084.87
8/23/2024 0 Bank of Montreal Connectwise LLC - Tax Refund - O Lucero 001-0207-55800 (216.29)
8/23/2024 0 Bank of Montreal Amazon - Squeegee, Pickleball Paddle, Grip Tape 019-1945-64000 24.97
8/23/2024 0 Bank of Montreal IML - Registration - IML Conference -Chicago Il - White 001-0105-54500 325.00
8/23/2024 0 Bank of Montreal Menards - Dryer Sheets, Laundry Soap, Lawn Bags 001-0605-65000 103.14
8/23/2024 0 Bank of Montreal Wilson Paper - Sanitary Disposal Receptacle, Sanitary Liners 019-1915-65000 126.41
8/23/2024 0 Bank of Montreal Hy-Vee - Hot Dog Buns 019-1920-64125 14.52
8/23/2024 0 Bank of Montreal MC Sport - FC Galesburg T-Shirts 019-1940-64000 503.36
8/23/2024 0 Bank of Montreal Google - You Tube TV - Monthly Subscription 019-1920-55800 72.99
8/23/2024 0 Bank of Montreal AC McCartney - Belts, Mower Skids, Misc Hardware 019-1915-65500 622.92
8/23/2024 0 Bank of Montreal Midstate - Filter Cleaning #582 019-1965-55500 33.00
8/23/2024 0 Bank of Montreal Anderson Lock - Door Hardware 019-1940-66000 204.47
8/23/2024 0 Bank of Montreal PSI Services - FFA Drone Test - Hardine 001-0510-54500 175.00
8/23/2024 0 Bank of Montreal Antigua - Clothes for Resale 019-1920-64000 65.50
8/23/2024 0 Bank of Montreal Hy-Vee - Cinnamon Rolls, Donuts - Staff Meeting 001-0605-54500 50.96
8/23/2024 0 Bank of Montreal American Planning Assoc - 06/24 - 12/24 Membership SGugliotta 001-0305-55000 373.00
8/23/2024 0 Bank of Montreal American Legal - Printing of Municipal Code Update 001-0115-51500 779.70
8/23/2024 0 Bank of Montreal Callaway - Golf Balls for Resale 019-1920-64000 540.90
8/23/2024 0 Bank of Montreal Cables & Wireless - Fiber Cable 014-0000-66000 762.64
8/23/2024 0 Bank of Montreal Sherwin Williams - Misc Parts for Paint Machine 014-0000-64500 374.46
8/23/2024 0 Bank of Montreal Ameren - 06/24 Service #6007 019-0000-20102 233.75
8/23/2024 0 Bank of Montreal Ray O'Herrons - Uniforms, Belt Equipment - Tiethoff 001-0510-67500 1,294.57
8/23/2024 0 Bank of Montreal Lowes - Cable Ties 019-1950-66000 12.98
8/23/2024 0 Bank of Montreal Ameren - Relocate/Upgrade Gas Service 054-0000-76000 1,124.00
8/23/2024 0 Bank of Montreal Menards - Screws, Lumber - Disc Golf 012-0000-66000 221.03
Grand Total 1,036,579.55$
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: TDM Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
SEPTEMBER 3, 2024
AGENDA ITEM: Bid recommendation, painting of various public areas in City Hall.
SUMMARY RECOMMENDATION: The City Manager, Director of Community Development and
Purchasing Agent recommend approval of the bid from W.F. Scott Decorating, Inc. (Rock Island,
IL) in the amount of $32,100.00 to paint various public areas in City Hall.
BACKGROUND: As part of regular maintenance of City Hall, bid specifications were developed
for painting various public areas in City Hall including the first-floor rotunda and bathrooms, the
Erickson Conference Room, Council Chambers, the north and south stair wells including the metal
railings and the stair well doors and trim, the second-floor public area, the break room and the
basement hallways, doors and trim. The current color scheme would remain unchanged.
The bid request was advertised in the local paper, made available on the city website and emailed
to 16 vendors known to provide this service. Vendors were required to perform a site visit to
obtain accurate measurements prior to submitting a bid. One vendor responded to this bid
request. Based on the bid results, a few areas were removed from the project to remain cost
effective. It was determined the top portion of the walls and ceiling in the rotunda did not need
repainted; therefore, the rotunda and first floor public areas would be painted approximately 10
-15 feet up the wall. The stairwells only have a few areas to be touched up and will be performed
by city staff. The second-floor area needs a minor repair to one of the columns and painting only
needs to be done below the counter, which both tasks will be performed by city staff as well.
The project is anticipated to start on or after October 7, 2024, and be completed before the end
of the year. The contractor is aware of the locations within City Hall utilized for early voting and
expects minimal disturbance during early voting for the Presidential election.
The low and best bid to complete this work was submitted by W.F. Scott Painting & Decorating
in the amount of $32,100.00. This firm has provided quality work for the city in the past. City staff
recommend approval of this bid.
BUDGET IMPACT: The project will be paid out of Fund 019-1910, City Hall Buildings and Grounds.
SUPPORTING DOCUMENTS:
1.Bid Tabulation
24-3041
CITY OF GALESBURGBid Tabulation - Painting Various Public Areas of City Hall
8/21/2024
Attended by: T.Miller / E.Heiden
Vendor: WF Scott Painting & Decorating Inc, Rock Island, IL
Areas to be Painted Lump Sum Cost Days Required
to Complete
Base Bid - Paint rotunda and 1st floor public areas 27,800.00 20 *2nd shift
Alternate Bid - Paint rotunda and 1st floor public areas halfway up to the wood trim or top of the brick
wall only 6,200.00 5
Base Bid - Paint 1st and 2nd floor stairwell doors and trim 2,100.00 2
Base Bid - Paint north and south stairwell walls 10,800.00 10
Alternate Bid - Paint metal rails 7,900.00 5
Base Bid - Paint Council Chambers 6,100.00 4
Base Bid - Paint Erickson Conference Room 3,200.00 2
Alternate Bid - Paint halfway up to wooden chair rail only 900.00 1
Base Bid - Paint 1st floor bathrooms 2,900.00 2
Base Bid - Paint 2nd floor public area 5,400.00 4
Base Bid - Basement hallways 4,200.00 3
Base Bid - Basement doors and trim (excluding conference room door)5,200.00 3
Base Bid - Basement break room 2,200.00 2
Estimated Start Date: 10/7/2024
Estimated Completion Date: 12/31/2024
Bid Security: Bid Bond
Warranty: 1 year
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 2
COUNCIL LETTER
CITY OF GALESBURG
SEPTEMBER 3, 2024
AGENDA ITEM: Bids for the Simmons Street Parking Lot and Streetscape project.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, City Engineer and
Purchasing Agent recommend approval of the base bid and four alternate bids in the total
amount of $2,502,284.94 from Gunther Construction, a div of UCM, Inc.
BACKGROUND: The City was awarded a $2.1 million Rebuild Downtown and Main Streets grant
through the Department of Commerce and Economic Opportunity (DCEO) for parking lot and
streetscape improvements on Simmons Street between Prairie Street and Kellogg Street. The
scope of the project includes reconstructing Parking Lot H (located at 235 E. Simmons Street) in
asphalt, new curb, storm sewer, decorative lighting, landscaping, and a decorative fence
screening the lot. In addition to the parking lot, it is proposed to construct new ADA compliant
sidewalks and curbing on Simmons Street from Prairie Street to Kellogg Street, landscaping,
benches and trash receptacles, and decorative streetlights along the street. Simmons Street
would also be resurfaced with new asphalt and new storm sewer will be installed.
This project was originally bid out in June of this year, but due to the bids being higher than
anticipated, the project was not awarded. City staff and the City’s design consultant, Hutchison
Engineering, revised some items in the bid specifications and removed the parking canopy to
obtain lower bids without changing the overall scope of the project. Alternate bid items were
also added to the bid to allow the City to approve those items separately if it was desired to keep
them in the project scope.
The project was advertised in the Register Mail and on the City’s website. 18 bid proposals were
sent out to contractors that perform this type of work and three (3) bids were received. One of
the bidders, Miller Trucking & Excavating Inc., provided the lowest base bid, however, they did
not complete all the items on the bid form and therefore submitted an incomplete bid. The
lowest responsible bidder for the project was Gunther Construction, a div of UCM, Inc. of
Galesburg, IL with the base bid amount of $2,341,464.87. This bid was approximately $660,000
lower than the low bid received in June. The bid also included four alternate bid items. Alternate
1 includes a 24’x10’ pedestrian canopy for $76,577.57. Alternate 2 includes an EV charging
station in the lot for $35,770.75. Alternate 3 includes a dumpster enclosure on the north end of
the lot for private dumpsters for $32,740.83. Alternate 4 includes a screening panel for the
electrical services in the lot for $15,730.92. City staff recommend approval of the base bid and
four alternates for a total cost of $2,502,284.94. It is anticipated that the project will begin this
Fall, and the contractor has 100 working days to complete the project.
24-3042
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 2 of 2
BUDGET IMPACT: It is proposed to pay for this project with $1,810,863.80 from the Grant Fund
(13), $165,000 from the Utility Tax Fund (59), $165,000 from the City Gas Tax Fund (14), $250,000
from available fund balance in the Special Revenue Fund, and $111,421.14 from available fund
balance in the Capital Projects Fund.
SUPPORTING DOCUMENTS:
1.Vendors contacted
2.Bid Tabulation
VENDORS CONTACTED:
Gunther Construction Co., Galesburg, IL
Brandt Construction, Milan, IL
Laverdiere Construction, Macomb, IL
McCarthy/Foley, Davenport, IA
Illinois Civil Contractors, Inc., East Peoria, IL
Hein Construction Co., Galesburg, IL
Valley Construction Co., Rock Island, IL
Otto Baum Co., Morton IL
County Contractors, Inc., Quincy, IL
Advanced Asphalt, Princeton, IL
G.M. Sipes Construction, Inc., Rushville, IL
Miller & Son Construction, Mackinaw, IL
Stark Excavating, Bloomington, IL
Phoenix Corporation, Port Byron, IL
Lockwood Excavating & Construction, Galesburg, IL
Miller Trucking and Excavating, Silvis, IL
Fischer Excavating, Freeport, IL
Centennial Contractors, Moline, IL
CITY OF GALESBURG
Purchasing
Operating Under Council- Manager Government Since 1957
Simmons Street & Parking Lot H Reconstruction BIDDER NAME:
Section: 23-01201-59-PK BIDDER ADDRESS:
CITY/STATE/ZIP:
BID SECURITY:
ADDENDUM 1:
ADDENDUM 2:
ATTENDED BY: A.GAVIN/T.MILLER
UNIT UNIT UNIT
QTY UNIT ITEM PRICE TOTAL PRICE TOTAL PRICE TOTAL
27 UNIT TREE REMOVAL (6 TO 15 UNITS DIAMETER) 104.98 2,834.46$ 80.00 2,160.00$ 80.00 2,160.00$
48 UNIT TREE REMOVAL (OVER 15 UNITS DIAMETER) 167.97 8,062.56$ 70.00 3,360.00$ 110.00 5,280.00$
17 EACH INLET AND PIPE PROTECTION 318.82 5,419.94$ 115.00 1,955.00$ 450.00 7,650.00$
1969 SQ YD AGGREGATE BASE COURSE, TYPE B 2" 20.93 41,211.17$ 12.00 23,628.00$ 22.00 43,318.00$
8706 POUND POLYMERIZED BITUMINOUS MATERIALS (TACK COAT) 0.84 7,313.04$ 1.50 13,059.00$ 0.50 4,353.00$
714 TON HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50 176.55 126,056.70$ 150.00 107,100.00$ 190.00 135,660.00$
678 TON HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 176.55 119,700.90$ 150.00 101,700.00$ 190.00 128,820.00$
24 SQ YD PORTLAND CEMENT CONCRETE PAVEMENT 12 INCH 191.48 4,595.52$ 160.00 3,840.00$ 180.00 4,320.00$
73 SQ YD PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH 105.46 7,698.58$ 105.00 7,665.00$ 110.00 8,030.00$
10411 SQ FT PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH 13.79 143,567.69$ 14.00 145,754.00$ 10.00 104,110.00$
1075 SQ FT PORTLAND CEMENT CONCRETE SIDEWALK 6 INCH 15.49 16,651.75$ 20.00 21,500.00$ 15.00 16,125.00$
210 SQ FT DETECTABLE WARNINGS 41.12 8,635.20$ 52.00 10,920.00$ 30.00 6,300.00$
3014 SQ YD HOT-MIX ASPHALT SURFACE REMOVAL, 2 1/2" 11.15 33,606.10$ 9.00 27,126.00$ 7.50 22,605.00$
82 SQ YD DRIVEWAY PAVEMENT REMOVAL 17.83 1,462.06$ 18.00 1,476.00$ 25.00 2,050.00$
1636 FOOT COMBINATION CURB AND GUTTER REMOVAL 13.25 21,677.00$ 13.00 21,268.00$ 15.00 24,540.00$
11335 SQ FT SIDEWALK REMOVAL 2.77 31,397.95$ 2.00 22,670.00$ 2.50 28,337.50$
3 CU YD CONCRETE REMOVAL 855.86 2,567.58$ 800.00 2,400.00$ 650.00 1,950.00$
328 FOOT STORM SEWERS, CLASS A, TYPE 1 12" 120.73 39,599.44$ 115.00 37,720.00$ 110.00 36,080.00$
26 FOOT STORM SEWER REMOVAL 10" 15.75 409.50$ 25.00 650.00$ 35.00 910.00$
97 FOOT STORM SEWER REMOVAL 12" 15.75 1,527.75$ 25.00 2,425.00$ 35.00 3,395.00$
12 EACH WATER VALVES TO BE ADJUSTED 944.85 11,338.20$ 1,000.00 12,000.00$ 750.00 9,000.00$
1 EACH FIRE HYDRANTS TO BE RELOCATED 4,724.25 4,724.25$ 7,000.00 7,000.00$ 4,500.00 4,500.00$
1 EACH MANHOLES, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, OPEN LID 7,477.63 7,477.63$ 6,500.00 6,500.00$ 4,800.00 4,800.00$
3 EACH MANHOLES, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, CLOSED LID 7,372.64 22,117.92$ 7,000.00 21,000.00$ 5,200.00 15,600.00$
1 EACH MANHOLES, TYPE A, 5'-DIAMETER, TYPE 1 FRAME, OPEN LID 8,473.90 8,473.90$ 8,000.00 8,000.00$ 4,250.00 4,250.00$
28 EACH MANHOLES TO BE ADJUSTED 1,742.53 48,790.84$ 2,000.00 56,000.00$ 1,500.00 42,000.00$
1 EACH REMOVING MANHOLES 1,049.83 1,049.83$ 950.00 950.00$ 800.00 800.00$
6 EACH REMOVING INLETS 944.85 5,669.10$ 950.00 5,700.00$ 800.00 4,800.00$
314 FOOT COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.06 74.83 23,496.62$ 55.00 17,270.00$ 70.00 21,980.00$
720 FOOT COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 75.60 54,432.00$ 55.00 39,600.00$ 70.00 50,400.00$
1022 FOOT COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.18 78.66 80,390.52$ 55.00 56,210.00$ 85.00 86,870.00$
46 FOOT COMBINATION CONCRETE CURB AND GUTTER, TYPE M-2.06 77.49 3,564.54$ 55.00 2,530.00$ 85.00 3,910.00$
1 LSUM MOBILIZATION 83,691.01 83,691.01$ - -$ 130,000.00 130,000.00$
1 SQ FT SIGN PANEL - TYPE 1 2,099.67 2,099.67$ 230.00 230.00$ 525.00 525.00$
4 EACH REMOVE AND RELOCATE SIGN PANEL ASSEMBLY - TYPE A 419.93 1,679.72$ 175.00 700.00$ 300.00 1,200.00$
9 FOOT TELESCOPING STEEL SIGN SUPPORT 78.74 708.66$ 45.00 405.00$ 40.00 360.00$
55 SQ FT MODIFIED URETHANE PAVEMENT MARKING - LETTERS AND SYMBOLS 14.70 808.50$ 20.00 1,100.00$ 15.00 825.00$
2843 FOOT MODIFIED URETHANE PAVEMENT MARKING - LINE 4"4.93 14,015.99$ 3.00 8,529.00$ 5.25 14,925.75$
632 FOOT MODIFIED URETHANE PAVEMENT MARKING - LINE 6"7.35 4,645.20$ 5.00 3,160.00$ 7.80 4,929.60$
107 FOOT MODIFIED URETHANE PAVEMENT MARKING - LINE 8"9.97 1,066.79$ 7.00 749.00$ 10.50 1,123.50$
118 FOOT MODIFIED URETHANE PAVEMENT MARKING - LINE 24"15.22 1,795.96$ 19.00 2,242.00$ 16.00 1,888.00$
45 SQ FT PAVEMENT MARKING REMOVAL - WATER BLASTING 110.76 4,984.20$ 65.00 2,925.00$ 115.00 5,175.00$
300 FOOT UNDERGROUND CONDUIT, PVC, 1" DIA 31.50 9,450.00$ 29.00 8,700.00$ 53.50 16,050.00$
3240 FOOT UNDERGROUND CONDUIT, PVC, 1 1/4" DIA 37.79 122,439.60$ 31.00 100,440.00$ 56.00 181,440.00$
7700 FOOT ELECTRIC CABLE IN CONDUIT, 600V (XLP-TYPE USE) 1/C NO. 10 1.84 14,168.00$ 3.00 23,100.00$ 1.95 15,015.00$
4150 FOOT ELECTRIC CABLE IN CONDUIT, 600V (XLP-TYPE USE) 1/C NO. 8 2.52 10,458.00$ 4.00 16,600.00$ 2.65 10,997.50$
1 EACH LIGHT POLE, ALUMINUM, 30 FT. M.H., 6 FT. MAST ARM 19,421.93 19,421.93$ 12,500.00 12,500.00$ 20,700.00 20,700.00$
146 FOOT LIGHT POLE FOUNDATION, 24" DIAMETER 289.75 42,303.50$ 465.00 67,890.00$ 310.00 45,260.00$
750 FOOT ELECTRIC CABLE IN CONDUIT, SIGNAL NO. 14 5C 40.94 30,705.00$ 2.00 1,500.00$ 43.00 32,250.00$
5 EACH RELOCATE EXISTING SIGNAL HEAD 1,979.99 9,899.95$ 1,100.00 5,500.00$ 2,100.00 10,500.00$
3 EACH T-GINKGO BIL PS 3 1,049.83 3,149.49$ 1,100.00 3,300.00$ 1,700.00 5,100.00$
3 EACH T-TAXODI DIS SB 2-1/2 1,049.83 3,149.49$ 1,100.00 3,300.00$ 1,700.00 5,100.00$
3 EACH T-TILIA AMER MKS 3 1,049.83 3,149.49$ 1,100.00 3,300.00$ 1,800.00 5,400.00$
2 EACH T-ULMUS ACCOL HE 3 1,049.84 2,099.68$ 1,100.00 2,200.00$ 1,700.00 3,400.00$
2 EACH T-ZELKOVA SER 2-1/2 1,049.84 2,099.68$ 1,100.00 2,200.00$ 1,700.00 3,400.00$
15 EACH S-DIER G2X8854 CG 3G 157.48 2,362.20$ 170.00 2,550.00$ 225.00 3,375.00$
16 EACH S-RHUS AROMA GL 5G 157.48 2,519.68$ 170.00 2,720.00$ 225.00 3,600.00$
3 EACH S-J CHIN KLLY CMPT 5G 157.48 472.44$ 170.00 510.00$ 335.00 1,005.00$
3 UNIT PERENNIAL PLANTS, BULB TYPE 629.90 1,889.70$ 700.00 2,100.00$ 1,200.00 3,600.00$
5.25 UNIT PERENNIAL PLANTS, ORNAMENTAL TYPE, QUART POT 3,569.44 18,739.56$ 3,750.00 19,687.50$ 2,250.00 11,812.50$
2.7 UNIT PERENNIAL PLANTS, ORNAMENTAL TYPE, GALLON POT 3,779.40 10,204.38$ 4,000.00 10,800.00$ 2,800.00 7,560.00$
1.54 UNIT PERENNIAL PLANTS, PRAIRIE TYPE, GALLON POT 3,569.44 5,496.94$ 3,750.00 5,775.00$ 2,200.00 3,388.00$
50 SQ YD LANDSCAPING GRAVEL 31.50 1,575.00$ 35.00 1,750.00$ 115.00 5,750.00$
5999 SQ YD PULVERIZATION 6.66 39,953.34$ 4.00 23,996.00$ 5.00 29,995.00$
4 EACH TRASH RECEPTACLES 2,236.25 8,945.00$ 1,850.00 7,400.00$ 2,100.00 8,400.00$
6 EACH TREE GRATES 3,411.03 20,466.18$ 4,500.00 27,000.00$ 5,800.00 34,800.00$
1 EACH POWER PEDESTALS 6,823.92 6,823.92$ 2,600.00 2,600.00$ 7,250.00 7,250.00$
1912 SQ FT STAMPED COLORED PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH 33.45 63,956.40$ 22.50 43,020.00$ 35.00 66,920.00$
342 CU YD EARTH EXCAVATION (SPECIAL)48.34 16,532.28$ 33.50 11,457.00$ 30.00 10,260.00$
342 CU YD TOPSOIL FURNISH AND PLACE (SPECIAL)63.61 21,754.62$ 85.00 29,070.00$ 100.00 34,200.00$
208 FOOT ORNAMENTAL FENCE 163.26 33,958.08$ 220.00 45,760.00$ 185.00 38,480.00$
12 EACH INLETS, TYPE G-1 7,312.40 87,748.80$ 3,500.00 42,000.00$ 6,050.00 72,600.00$
1 EACH FRAMES AND LIDS (SPECIAL)2,169.59 2,169.59$ 2,000.00 2,000.00$ 970.00 970.00$
1 EACH REMOVE FRAME AND GRATES (SPECIAL)629.90 629.90$ 775.00 775.00$ 275.00 275.00$
1 LSUM TRAFFIC CONTROL AND PROTECTION, (SPECIAL)17,286.53 17,286.53$ 15,000.00 15,000.00$ 10,000.00 10,000.00$
2 SQ FT REMOVE AND REINSTALL SIGN PANEL 263.64 527.28$ 150.00 300.00$ 200.00 400.00$
1 EACH RELOCATE ELECTRIC SERVICE 40,208.64 40,208.64$ 30,000.00 30,000.00$ 43,000.00 43,000.00$
6 EACH HANDHOLE TO BE ADJUSTED 5,249.17 31,495.02$ 3,500.00 21,000.00$ 5,500.00 33,000.00$
8 EACH HANDHOLE, COMPOSITE CONCRETE (SPECIAL)2,624.59 20,996.72$ 3,250.00 26,000.00$ 2,800.00 22,400.00$
10 EACH REMOVE EXISTING LIGHTING SYSTEM 1,764.43 17,644.30$ 3,200.00 32,000.00$ 1,300.00 13,000.00$
4 FOOT CONCRETE FOUNDATION, TYPE A 12-INCH DIAMETER 157.48 629.92$ 450.00 1,800.00$ 475.00 1,900.00$
4 EACH BENCHES 1,736.64 6,946.56$ 1,350.00 5,400.00$ 1,800.00 7,200.00$
3 EACH BICYCLE RACKS 815.08 2,445.24$ 450.00 1,350.00$ 900.00 2,700.00$
1 EACH CLEANING EXISTING MANHOLE OR HANDHOLE 856.64 856.64$ 1,100.00 1,100.00$ 3,500.00 3,500.00$
1 L SUM CONSTRUCTION LAYOUT 28,172.93 28,172.93$ 60,000.00 60,000.00$ 40,000.00 40,000.00$
85 FOOT STORM SEWERS, TYPE 1, WATER MAIN QUALITY PIPE, 12"230.96 19,631.60$ 150.00 12,750.00$ 135.00 11,475.00$
2 EACH FRAME AND GRATE, SPECIAL 3,292.18 6,584.36$ 2,500.00 5,000.00$ 1,700.00 3,400.00$
2 EACH REMOVE FRAME AND LID 314.95 629.90$ 800.00 1,600.00$ 400.00 800.00$
1 L SUM PARKING LOT SIGN REMOVAL AND REINSTALLATION 3,198.80 3,198.80$ 2,500.00 2,500.00$ 6,000.00 6,000.00$
10 EACH TYPE S1, LIGHTING UNIT COMPLETE 23,596.07 235,960.70$ 26,000.00 260,000.00$ 25,000.00 250,000.00$
3 EACH TYPE S2, LIGHTING UNIT COMPLETE 32,586.85 97,760.55$ 35,000.00 105,000.00$ 35,000.00 105,000.00$
8 EACH TYPE S3, LIGHTING UNIT COMPLETE 16,625.17 133,001.36$ 20,000.00 160,000.00$ 17,700.00 141,600.00$
2 EACH TYPE S4, LIGHTING UNIT COMPLETE 23,890.03 47,780.06$ 22,500.00 45,000.00$ 25,000.00 50,000.00$
2,341,464.87$ 2,128,476.50$ 2,440,083.35$
AS READ 2,378,476.50$
UNIT UNIT UNIT
QTY UNIT ITEM PRICE TOTAL PRICE TOTAL PRICE TOTAL
ALTERNATE #1 - PEDESTRIAN CANOPY
100 FOOT UNDERGROUND CONDUIT, PVC, 1 1/4" DIA 41.40 4,140.00$ 32.00 3,200.00 50.00 5,000.00
300 FOOT ELECTRIC CABLE IN CONDUIT, 600V (XLP-TYPE USE)1/C NO. 10 2.01 603.00$ 3.00 900.00 2.00 600.00
1 EACH PEDESTRIAN CANOPY 62,140.07 62,140.07$ 53,000.00 53,000.00 55,000.00 55,000.00
2 EACH TYPE A, LIGHTING UNIT COMPLETE 4,847.25 9,694.50$ 8,750.00 17,500.00 4,700.00 9,400.00
76,577.57$ 74,600.00 70,000.00
ALTERNATE #2 - EV CHARGING STATION
140 FOOT UNDERGROUND CONDUIT, PVC, 1 1/4" DIA 41.40 5,796.00$ 32.00 4,480.00 50.00 7,000.00
850 FOOT ELECTRIC CABLE IN CONDUIT, 600V (XLP-TYPE USE)1/C NO. 8 2.76 2,346.00$ 4.00 3,400.00 2.50 2,125.00
1 L SUM EV CHARGING STATION, COMPLETE 27,628.75 27,628.75$ 26,500.00 26,500.00 27,000.00 27,000.00
35,770.75$ 34,380.00 36,125.00
ALTERNATE #3 - DUMPSTER ENCLOSURE
1 EACH DUMPSTER ENCLOSURE 32,740.83 32,740.83$ 40,000.00 40,000.00 30,000.00 30,000.00
32,740.83$ 40,000.00 30,000.00
ALTERNATE #4 - SCREEN PANEL
12 FOOT SCREEN PANEL 1,310.91 15,730.92$ 1,550.00 18,600.00 1,400.00 16,800.00
15,730.92$ 18,600.00 16,800.00
2,502,284.94$ 2,296,056.50$ 2,593,008.35$
Gunther Construction; div of UCM Miller Trucking & Excavating Brandt Construction Co.
Milan, IL 61264
816 N Henderson St
Galesburg, IL 61401
3303 John Deere Rd 700 4th Street West
Bid Date: 8/23/24
Acknowledged
Acknowledged
Bid Bond
Silvis, IL 61282
Acknowledged Acknowledged
Acknowledged
Bid BondBid Bond
Acknowledged
ALTERNATE #3 TOTAL
ALTERNATE #4 TOTAL
BASE BID PLUS ALTERNATE TOTAL
BASE BID TOTAL
ALTERNATE BID ITEMS
ALTERNATE #1 TOTAL
ALTERNATE #2 TOTAL
Date:24-9017
TOTAL $22,024.79
LIABILITY FUND
EMERGENCY ASSISTANCE
TOWN FUND
GENERAL ASSISTANCE FUND
IMRF FUND
$0.00
$0.00
TOWN OF THE CITY OF GALESBURG
SOCIAL SECURITY & MEDICARE FUND
$14,435.44
$7,589.35
$0.00
$0.00
September 3, 2024 Agenda Number:
TOWN OF THE CITY OF GALESBURG, ILLINOIS
KNOX COUNTY, ILLINOIS
ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED DECEMBER 31, 2023
www.psa-cpa.com 108 N. Main Street • Washington, IL 309.444.4909
TABLE OF CONTENTS
PAGE NUMBER
INDEPENDENT AUDITORS’ REPORT 1-3
MANAGEMENT DISCUSSION AND ANALYSIS 4-8
BASIC FINANCIAL STATEMENTS:
Government-wide Financial Statements:
Statement of Net Position 9
Statement of Activities 10
Fund Financial Statements:
Statement of Assets, Liabilities and Fund Balances
Governmental Funds 11
Reconciliation of the Statement of Assets, Liabilities, and Fund Equity –
Governmental Funds – to the Statement of Net Position 12
Statement of Revenues, Expenditures and Changes in Fund Balances –
– Governmental Funds 13
Reconciliation of the Statement of Revenues, Expenditures and Changes in
Fund Balances – Governmental Funds – to the Statement of Activities 14
Notes to Financial Statements 15-30
REQUIRED SUPPLEMENTARY INFORMATION
Budgetary Comparison Schedule - Cash Basis - General Town Fund 31-32
Budgetary Comparison Schedule - Cash Basis - General Assistance Fund 33-34
Multiyear Schedule of Changes in Net Pension Liability and Related Ratios 35-36
Schedule of Employer Contributions 37
Notes to Required Supplementary Information 38-39
SUPPLEMENTARY INFORMATION
Combining Statement of Assets – Nonmajor Governmental Funds 40
Combining Statements of Revenues, Expenditures, and Changes in Fund Balances –
Nonmajor Governmental Funds 41
Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual -
Cash Basis - IMRF Fund 42
Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual –
Cash Basis - Social Security Fund 43
Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual -
Cash Basis - Liability Insurance Fund 44
Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual –
Cash Basis - Audit Fund 45
1
INDEPENDENT AUDITORS’ REPORT
Members of the Town of the City of Galesburg Board
Town of the City of Galesburg, Illinois
Opinions
We have audited the financial statements of the governmental activities, each major fund, and the
aggregate remaining fund information of the Town of the City of Galesburg, Illinois, as of and for the
year ended December 31, 2023, and the related notes to the financial statements which collectively
comprise the Town of the City’s basic financial statements as listed in the table of contents.
In our opinion, the accompanying financial statements referred to above present fairly, in all material
respects, the respective financial position of the governmental activities, each major fund, and the
aggregate remaining fund information of the Town of the City of Galesburg, Illinois, as of December 31,
2023, and the respective changes in financial position for the year then ended in accordance with
accounting principles generally accepted in the United States of America.
Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America (GAAS). Our responsibilities under those standards are further described in the Auditors’
Responsibilities for the Audit of the Financial Statements section of our report. We are required to be
independent of the Town of the City, and to meet our ethical responsibilities, in accordance with the
relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is
sufficient and appropriate to provide a basis for our audit opinions.
Responsibilities of Management for the Financial Statements
Management is responsible for the preparation and fair presentation of the financial statements in
accordance with accounting principles generally accepted in the United States of America; and for the
design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
In preparing the financial statements, management is required to evaluate whether there are conditions or
events, considered in the aggregate, that raise substantial doubt about the Town of the City’s ability to
continue as a going concern for twelve months beyond the financial statement date, including any
currently known information that may raise substantial doubt shortly thereafter.
www.psa-cpa.com 108 N. Main Street • Washington, IL 309.444.4909
2
Auditors’ Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are
free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that
includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and
therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a
material misstatement when it exists. The risk of not detecting a material misstatement resulting from
fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional
omissions, misrepresentations, or the override of internal control. Misstatements are considered material
if there is a substantial likelihood that, individually or in the aggregate, they would influence the
judgement made by a reasonable user based on the financial statements.
In performing an audit in accordance with GAAS, we
exercise professional judgment and maintain professional skepticism throughout the audit.
identify and assess the risks of material misstatement of the financial statements, whether due to
fraud or error, and design and perform audit procedures responsive to those risks. Such
procedures include examining, on a test basis, evidence regarding the amounts and disclosures in
the financial statements.
obtain an understanding of internal control relevant to the audit in order to design audit
procedures that are appropriate in the circumstances, but not for the purpose of expressing an
opinion on the effectiveness of the Town of the City's internal control. Accordingly, no such
opinion is expressed.
evaluate the appropriateness of accounting policies used and the reasonableness of significant
accounting estimates made by management, as well as evaluate the overall presentation of the
financial statements.
conclude whether, in our judgment, there are conditions or events, considered in the aggregate,
that raise substantial doubt about the Town of the City's ability to continue as a going concern for
a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the
planned scope and timing of the audit, significant audit findings, and certain internal control-related
matters that we identified during the audit.
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management's
discussion and analysis, budgetary comparison information, and multiyear schedules of changes in net
pension liability and related ratios on pages 4 through 8, and 31 through 37, respectively, be
presented to supplement the basic financial statements. Such information, although not a part of the
basic financial statements, is required by the Governmental Accounting Standards Board, who considers
it to be an essential part of financial reporting for placing the basic financial statements in an appropriate
operational, economic, or historical context. We have applied certain limited procedures to the required
supplementary information in accordance with auditing standards generally accepted in the United States
3
of America, which consisted of inquiries of management about the methods of preparing the information
and comparing the information for consistency with management's responses to our inquiries, the basic
financial statements, and other knowledge we obtained during our audit of the basic financial statements.
We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the Town of the City of Galesburg, Illinois', basic financial statements. The combining and
individual nonmajor fund financial statements, and supplemental information are presented for purposes
of additional analysis and are not a required part of the financial statements. Such information is the
responsibility of management and was derived from and relate directly to the underlying accounting and
other records used to prepare the financial statements. Such information has been subjected to the
auditing procedures applied in the audit of the financial statements and certain additional procedures,
including comparing and reconciling such information directly to the underlying accounting and other
records used to prepare the basic financial statements or to the financial statements themselves, and other
additional procedures in accordance with auditing standards generally accepted in the United States of
America. In our opinion, the combining and individual nonmajor fund financial statements are fairly
stated in all material respects, in relation to the basic financial statements as a whole.
May 23, 2024
Washington, Illinois
4
MANAGEMENT'S DISCUSSION AND ANALYSIS
This discussion and analysis of the Town of the City of Galesburg Township, Illinois' financial
performance provides an overview of the Township's financial activities for the year ended December 31,
2023, within the limitations of the Township's basis of accounting. The MD&A should be read in
conjunction with the accompanying basic financial statements and the accompanying notes to those
financial statements. The discussion and analysis includes comparative data for prior years as required by
the Governmental Accounting Standards Board (GASB) Statement No. 34 "Basic Financial Statements-
and Management's Discussion and Analysis-for State and Local Governments".
USING THE BASIC FINANCIAL STATEMENTS
This discussion and analysis is intended to serve as an introduction to the Township's basic financial
statements. The Township's basic financial statements comprise three components: 1) government-wide
financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report
also contains other required supplementary information in addition to the basic financial statements.
Report Components
The Government-wide financial statements: The Statement of Net Position and Statement of Activities
display information about the Township as a whole and present a longer-term view of the Township's
finances.
Fund financial statements: Fund financial statements provide a greater level of detail than the
government-wide financial statements. Funds are created and maintained for the financial records as a
way to segregate money whose use is restricted to a particular specified purpose. These statements
present financial information by fund, presenting funds with largest balances or most activity in separate
columns (major funds).
Notes to the basic financial statements: The notes provide additional information that is essential to a
full understanding of the data provided in the government-wide and fund financial statements.
Required supplementary information: In addition to the basic financial statements and accompanying
notes, this report also presents certain required supplementary information concerning general town fund
major special revenue budgetary schedules, schedule of funding progress and trend information-Illinois
Municipal Retirement Fund and notes to required supplementary information.
Supplementary information: This part includes optional financial information on expenditures and
budget and actual schedules. This other supplementary information is provided as additional analysis of
financial activities.
Basis of Accounting
The fund financial statements are reported using the modified accrual basis of accounting. Revenues are
recognized when earned.
Expenditures are generally recognized under the modified accrual basis of accounting when the related
fund incurs the expenditure.
5
REPORTING THE GOVERNMENT AS A WHOLE
The statement of net position and the statement of activities reflect how the Township performed
financially during the year ended December 31, 2023. The statement of net position presents the balances
of the governmental activities of the Township at year end. The statement of activities compares
disbursements with program-revenues for each governmental program activity. Program revenues
include charges paid by the recipient of the program's goods or services to meeting the operational or
capital requirements of a particular program. The comparison of the disbursements with the program
revenues identifies how each governmental function draws from the Township's general revenues. The
township adapted Governmental Accounting Standards Board (GASB) Statement No. 68 Accounting and
Financial Reporting for Pensions. And GASB Statement No. 71, Pension Transition for Contributions
Made Subsequent to the Measurement Date.
In the statement of net position and the statement of activities, we express the Township's activities as the
following:
Governmental activities - Basic services are reported here, including General Government and
Health & Welfare. Property and replacement taxes finance most of these activities. Benefits
provided through governmental activities are not necessarily paid by the people receiving them.
REPORTING THE GOVERNMENT'S MOST SIGNIFICANT FUNDS
Fund financial statements provide detailed information about the Township's major funds - not the
Township as a whole. The Township establishes separate funds to better manage its many activities and
to help demonstrate that money that is restricted as to how it may be used is being spent for the intended
purpose.
Governmental funds -The governmental fund financial statements provide a detailed view of the
governmental operations and the basic services it provides. Governmental fund information helps
determine whether there are more or less financial resources that can be spent to finance
programs. Significant governmental funds are presented on the financial statements in separate
columns. The Township's major governmental funds are the General Town Fund and the General
Assistance Fund. The programs reported in the governmental funds are closely related to those
reported in the governmental activities section of the entity-wide statements. We describe this
relationship in reconciliations presented with the governmental fund financial statements.
FINANCIAL ANALYSIS OF THE GOVERNMENT AS A WHOLE
A comparative analysis of the government-wide data follows:
Net Position - Accrual Basis
Net position for the years ended December 31, 2023 and 2022, are summarized as follows:
2023 2022
Current and other assets 2,242,269$ 2,134,602$
Non current assets - 554,274
Capital assets, net of depreciation 227,402 238,320
Deferred outflows of pension resources 325,712 36,886
Total assets and deferred outflows of resources 2,795,383$ 2,964,082$
Other liabilities 15,898$ 5,542$
Non current liabilities 152,715 -
Total liabilities 168,613 5,542
Deferred revenue 538,000$ 534,250$
Deferred inflows of resources 4,646 407,258
Total deferred inflows of resources 542,646$ 941,508$
Net position:
Net investment in capital assets 227,402$ 238,320$
Restricted 945,220 724,619
Unrestricted 911,502 1,054,093
Total net position 2,084,124$ 2,017,032$
Statement of Activities and Changes in Net Position - Accrual Basis
For the years ended December 31, 2023 and 2022, Statement of Activities were as follows:
2023 2022
Revenues:
Program revenues:
Charges for services 24,750$ 24,000$
General revenues:
Property taxes 523,039 531,309
Replacement taxes 181,548 245,038
Interest income 79,893 24,496
Other 32,498 7,165
Total revenues 841,728$ 832,008$
Expenses:
General government 625,289$ 464,365$
Public health & welfare 149,347 94,246
Total expenses 774,636$ 558,611$
Change in net position 67,092$ 273,397$
Net Position, January 1, 2023 and 2022 2,017,032 1,743,635
Net Position, December 31, 2023 and 2022 2,084,124$ 2,017,032$
Governmental
Activities
Governmental
Activities
6
7
Program revenues of governmental activities represent 3.4 percent of total governmental activities
revenues. General revenues of governmental activities represent 96.6 percent of the total governmental
activities revenues. Disbursements for General Government represent the costs of running the Township
and the support services provided for the other activities and pension costs. Public health & welfare
represents the costs of administering General Assistance.
Governmental Activities
The first column of the Statement of Activities lists the major services provided by the Township. The
next column identifies the costs of providing these services. The major program disbursement for
governmental activities is general government, which accounts for 80.7 percent of all governmental
disbursements. The next column of the Statement of Activities entitled Program Revenue identify
amounts paid by people who are directly charged for the service received that must be used to provide a
specific service. The Net (Expense) Revenue column compares the program receipts to the cost of the
service. This "net cost" amount represents the cost of the service which ends up being paid from money
provided by local taxpayers. These net costs are paid from the general revenues which are presented at
the bottom of the Statement of Activities. A comparison of the total cost of services and the net cost is
presented below:
2023
Total Cost of
Services
Net Cost of
Services
General Government $ 625,020 $ 625,020
Health & Welfare 149,347 124,597
Total $ 774,367 $ 749,617
GENERAL TOWN AND GENERAL ASSISTANCE FUNDS BUDGETING HIGHLIGHTS
The Township’s budget is prepared according to Illinois law and is based upon accounting for certain
transactions on a basis of cash receipts and disbursements. The most significant budgeted fund is the
Town Fund, which is broken down into a Corporate segment and an Assessor’s segment. Actual
expenditures came in under budget at $27,434 for Corporate and under budget at $85,041 for the
Assessor’s for a total of $112,475 under budget in the Town Fund.
The General Assistance Fund is also broken down into 2 segments, an Administration segment and an
Assistance segment. Actual expenditures came in under budget at $22,261 in Administration and under
budget at $165,791 in Assistance for a total of $225,700 under budget in the General Assistance Fund.
The Pooled Fund consists of the Social Security Medicare Fund, the IMRF Fund, the Liability Fund and
the Audit Fund. The combined Pooled Funds came in under budget at a total of $33,157 for 2023.
There are a few important factors relating to property tax appeals within our Township that are worth
mentioning. The Assessor has noted that these issues may decrease revenues from property taxes over the
next few years. There are multiple appeals currently on file with PTAB. These appeals may have a
substantial impact on Township revenues. These appeals can take several years before a decision is made
by PTAB. These appeals noted below are some of the largest.
8
Cottage Hospital filed an assessment appeal on multiple parcels with the Property Tax Appeal Board
(PTAB) for both the 2021 & 2022 years. Taxes in 2021 are $710,386 that were payable in 2022. If they
win their appeal, taxes would only be $84,156, so there would be $626,230 that taxing bodies would have
to pay back just for 2021. Also of note, the total equalized assessed value (EAV) of their parcels in 2022
is $7,738,210. If the new owner, OSF Health System, files for Property Tax Exemption with IDOR, the
total EAV for the Township may decrease by $7,738,210.
CAPITAL ASSET AND DEBT ADMINISTRATION
Capital Assets
At December 31, 2023, $227,402 was invested in capital assets, net of depreciation as follows:
Governmental
Activities
Building $ 492,495
Furniture & Equipment 179,443
Less: accumulated depreciation
on buildings and equipment (444,536)
Total $ 227,402
Long-Term Debt
As of December 31, 2023, the Township had no debt outstanding.
CONTACT INFORMATION
The financial report is designed to provide our citizens, taxpayers, and creditors with a general overview
of the Township's finances and to reflect the accountability for the monies it receives. Questions
concerning any information in this report or request for additional information should be directed to
Kimberly Thierry, Supervisor, Town of the City of Galesburg, 121 West Tompkins Street, Galesburg,
Illinois 61401.
Governmental
Activities
Current assets:
Cash and cash equivalents 1,679,429$
Property taxes receivable 531,000
Other receivable 19,502
Prepaid insurance 12,338
Noncurrent assets:
Capital assets, net of
accumulated depreciation 227,402
Total assets 2,469,671
Deferred outflows - pension 325,712
Total assets and deferred outflows 2,795,383$
Current liabilities:
Accounts payable 817$
Payroll tax payable 7,763
Compensated absences 7,318
Total current liabilities 15,898
Noncurrent liabilities:
Net pension liability 152,715
Total liabilities 168,613
Unearned revenue 7,000
Deferred inflows - property taxes 531,000
Deferred inflows - pension 4,646
Total deferred inflows 542,646
Net investment in capital assets 227,402
Restricted 945,220
Unrestricted 911,502
Total net position 2,084,124
Total net position and liabilities 2,795,383$
The accompanying notes are an integral part of this statement.
NET POSITION
ASSETS
DEFERRED OUTFLOWS
TOWN OF THE CITY OF GALESBURG, ILLINOIS
STATEMENT OF NET POSITION
DECEMBER 31, 2023
DEFERRED INFLOWS
LIABILITIES
9
Net Revenue
(Expense) and
Changes in
Net Position
Charges for Governmental
Expenses Services Activities
Governmental activities:
General government 625,289$ -$ (625,289)$
Health and welfare 149,347 24,750 (124,597)
Total governmental activities 774,636 24,750 (749,886)
Total primary government 774,636$ 24,750$ (749,886)
General revenues:
Taxes:
Property taxes 523,039
Replacement tax 181,548
Investment income 79,893
Other revenue 32,498
Total general revenues 816,978
Change in net position 67,092
Net position - beginning of year 2,017,032
Net position - end of year 2,084,124$
The accompanying notes are an integral part of this statement.
Functions/Programs
Revenues
Program
TOWN OF THE CITY OF GALESBURG, ILLINOIS
STATEMENT OF ACTIVITIES
YEAR ENDED DECEMBER 31, 2023
10
Nonmajor
General General All Other Total
Town Assistance Governmental Governmental
Fund Fund Funds Funds
ASSETS
Cash and cash equivalents 767,834$ 619,842$ 291,753$ 1,679,429$
Property taxes receivable 270,000 163,000 98,000 531,000
Other receivable 19,502 - - 19,502
Prepaid expenses 8,155 1,474 2,709 12,338
Interfund balances - 26,451 15,461 41,912
Total assets 1,065,491$ 810,767$ 407,923$ 2,284,181$
LIABILITIES, DEFERRED INFLOWS OF RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable 426$ 391$ -$ 817$
Payroll tax payable 6,867 - 896 7,763
Interfund balances 41,912 - -41,912
Total liabilities 49,205 391 896 50,492
Deferred Inflows of Resources
Unearned revenue - 7,000 - 7,000
Deferred tax revenue 270,000 163,000 98,000 531,000
Total deferred inflows of resources 270,000 170,000 98,000 538,000
Fund balances:
Nonspendable:
Prepaid expenses 8,155 1,474 2,709 12,338
Restricted for:
General Assistance - 638,902 - 638,902
Social Security - -71,949 71,949
Liability Insurance - -30,776 30,776
Audit - -59,154 59,154
IMRF - -144,439 144,439
Unassigned 738,131 - - 738,131
Total fund balances 746,286 640,376 309,027 1,695,689
Total liabilities, deferred inflows
of resources, and fund balances 1,065,491$ 810,767$ 407,923$ 2,284,181$
The accompanying notes are an integral part of this statement.
Major
TOWN OF THE CITY OF GALESBURG, ILLINOIS
STATEMENT OF ASSETS, LIABILITIES AND FUND BALANCES
GOVERNMENTAL FUNDS
DECEMBER 31, 2023
11
Total fund balances - governmental funds 1,695,689$
Capital assets used in the governmental activities are not financial resources, and
therefore, are not reported in the governmental fund financial statements.227,402
Long-term liabilities are not due and payable in the current period and, therefore,
are not reported in the funds:
Deferred outflows of pension resources 325,712
Deferred inflows of pension resources (4,646)
Net pension liability (152,715)
Liabilities shown in governmental activities are not financial resources and,
therefore, are not reported in the governmental funds
Compensated absences (7,318)
Net position of governmental activities 2,084,124$
The accompanying notes are an integral part of this statement.
RECONCILIATION OF THE STATEMENT OF ASSETS, LIABILITIES,
AND FUND EQUITY - GOVERNMENTAL FUND -
TO THE STATEMENT OF NET POSITION
YEAR ENDED DECEMBER 31, 2023
TOWN OF THE CITY OF GALESBURG, ILLINOIS
12
Nonmajor
General General All Other Total
Town Assistance Governmental Governmental
Fund Fund Funds Funds
REVENUES
Property tax 267,364$ 160,963$ 94,712$ 523,039$
Replacement tax 181,548 - - 181,548
Intergovernmental revenue - 24,750 - 24,750
Interest income 41,043 28,349 10,501 79,893
Reimbursements 362 31,251 - 31,613
Other revenue 885 - - 885
Total revenues 491,202 245,313 105,213 841,728
EXPENDITURES
Current:
General government:372,624 149,593 62,687 584,904
Public health and welfare - 149,347 - 149,347
Capital Outlay:
Equipment 7,984 4,156 - 12,140
Total expenditures 380,608 303,096 62,687 746,391
EXCESS (DEFICIENCY) OF
REVENUES OVER EXPENDITURES 110,594 (57,783) 42,526 95,337
OTHER FINANCING SOURCES (USES)
Transfer in - 131,288 104,681 235,969
Transfer out (235,969) - - (235,969)
Total other financing sources (uses) (235,969) 131,288 104,681 -
NET CHANGE IN
FUND BALANCE (125,375) 73,505 147,207 95,337
FUND BALANCE, BEGINNING 871,661 566,871 161,820 1,600,352
FUND BALANCE, ENDING 746,286$ 640,376$ 309,027$ 1,695,689$
The accompanying notes are an integral part of this statement.
Major
TOWN OF THE CITY OF GALESBURG, ILLINOIS
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
YEAR ENDED DECEMBER 31, 2023
13
Net change in governmental fund balances 95,337$
Amounts reported in governmental activities in the statement of activities are different because:
Governmental funds report capital outlays as expenditures. However, in the statement
of activities, the cost of those assets is allocated over their estimated useful lives and
reported as depreciation. In the current period, these amounts are:
Capital asset purchases 12,140
Depreciation expense (23,058)
(10,918)
Expenses reported in the Statement of Activities that do not require
the use of current financial resources are not reported as expenditures in the
governmental funds for:
Change in net pension liability and deferred pension resources (15,551)
Compensated absences (1,776)
(17,327)
Change in net position of governmental activities 67,092$
The accompanying notes are an integral part of this statement.
TOWN OF THE CITY OF GALESBURG, ILLINOIS
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS
FUNDS TO THE STATEMENT OF ACTIVITIES
YEAR ENDED DECEMBER 31, 2023
14
15
TOWN OF THE CITY OF GALESBURG, ILLINOIS
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2023
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Town of the City of Galesburg (Township) operates under a board of trustee form of government
and provides services to residents of the township.
The financial statements of the Town of the City of Galesburg have been prepared in conformity with
U.S. Generally Accepted Accounting Principles (GAAP) as applied to governmental agencies. The
Governmental Accounting Standards Boards (GASB) is the accepted standard-setting body for
establishing governmental accounting and financial reporting principles. Following are the most
significant of the Town of the City's accounting policies.
A. Reporting Entity
The Township defines its financial reporting entity in accordance with the provisions of Governmental
Accounting Standards Board (GASB) Statement No 14, The Financial Reporting Entity, as amended
by GASB Statement No. 39, Determining Whether Certain Organization are Component Units-an
amendment of GASB Statement No. 14 and GASB Statement No. 61, The Financial Reporting Entity-
Omnibus. A component unit is a legally separate organization for which the primary government is
financially accountable of closely related. The Township is financially accountable if it appoints a
voting majority of a potential components unit's governing body and is able to impose its will on that
potential component unit. Or there is a potential for the potential component unit to provide specific
financial benefits to or impose specific financial burdens on the township. The Township has no
agencies or entities which should be included as component units in the financial reporting entity.
B. Basic Financial Statements--Government-Wide Statements
The Town of the City's basic financial statements includes both government-wide (reporting the Town
of the City as a whole) and fund financial statements (reporting the Town of the City's major funds).
Both the government-wide and fund financial statements categorize primary activities as
governmental.
In the government-wide Statement of Net Position, the governmental activities column (a) is presented
on a consolidated basis, and (b) and is reported on a full accrual, economic resource basis, which
recognizes all long-term assets and receivables as well as long-term debt and obligations.
The government-wide Statement of Activities reports both the gross and net cost of each of the Town
of the City's functions. The functions are also supported by general government revenues (property
and replacement taxes, certain intergovernmental revenues, etc.). The Statement of Activities reduces
gross expenses (including depreciation) by related program revenues, operating and capital grants.
Program revenues must be directly associated with the function (general government or health and
welfare). Operating grants include operating-specific and discretionary (either operating or capital)
grants with the capital grants column reporting capital-specific grants.
16
The net costs (by function) are normally covered by general revenue (property and replacement taxes,
interest income, other revenue, etc.). The Township does not allocate indirect costs. Except for
expense reimbursements between the governmental funds, all interfund activity has been eliminated
on the government-wide statements.
This government-wide focus is more on the sustainability of the Town of the City as an entity and the
change in their net position resulting from the current year's activities.
C. Basic Financial Statements-Fund Financial Statements
The financial transactions of The Town of the City are reported in individual funds in the fund
financial statements. Each fund is accounted for by providing a separate set of self-balancing accounts
that comprises its assets, liabilities, fund equity, revenues and expenditures/expenses.
The emphasis in fund financial statements is on major funds in the governmental activities column.
Nonmajor funds by category are summarized into a single column. GASB No. 34 sets forth minimum
criteria (percentage of the assets, liabilities, revenues or expenditures/expenses of the governmental)
for the determination of major funds. The nonmajor funds are combined in a column in the fund
financial statements.
D. Governmental Funds
The focus of the governmental funds' measurement (in the fund statements) is upon determination of
financial position and changes in financial position (sources, uses, and balances of financial resources)
rather than upon net income. The Town of the City reports these major governmental funds and fund
types:
The General Town Fund is the primary operating fund of the Township. It is used to
account for and report all financial resources except those required to be accounted for in
another fund.
The General Assistance Fund accounts for and reports monies to provide public assistance
to general relief recipients. The fund provides food, shelter, and medical assistance.
E. Basis of Accounting
Basis of accounting refers to the point at which revenues or expenditures/expenses are recognized in
the accounts and reported in the financial statements. It relates to the timing of the measurements
made regardless of the measurement focus applied.
1. Accrual
The governmental activities in the government-wide financial statements are presented on the
accrual basis of accounting. Property taxes are reported in the period for which levied. Sales
taxes are recognized when the underlying transactions take place. Other nonexchange
revenues, including intergovernmental revenues and grants, are reported when all eligibility
requirements have been met. Fees and charges and other exchange revenues are recognized
when earned and expenses are recognized when incurred.
17
2. Modified Accrual
The governmental funds financial statements are presented on the modified accrual basis of
accounting. Under the modified accrual basis of accounting, revenues are recorded when
susceptible to accrual: both measurable and available. "Available" means collectible within
the current period or within 60 days after year end. Property tax revenues are recognized in
the period for which levied provided they are also available. Intergovernmental revenues and
grants are recognized when all eligibility requirements are met, and the revenues are available.
Expenditures are recognized when the related liability is incurred. Exceptions to this general
rule include principal and interest on general obligation long-term debt and employee vacation
and sick leave, which are recognized when due and payable.
Amounts reported as program revenues include charges to customers for services provided.
These revenues received from intergovernmental agreements are described in Note 16 to the
financial statements.
F. Cash and cash equivalents
The Town of the City has defined cash and cash equivalents to include cash on hand, checking,
savings and money market accounts, certificates of deposits and Public Treasurer's Investment Pool.
G. Receivables
All receivables are reported net of estimated uncollectible amounts.
H. Prepaid Items
Payments made to vendors for services that will benefit periods beyond December 31, 2023, are
reported as prepaid items using the consumption method by recording a current asset for the prepaid
amount and reflecting the expenditure/expense in the year in which services are consumed.
I. Capital Assets
General capital assets are reported in the governmental activities column of the government-wide
statement of net assets but are not reported in the fund financial statements. All capital assets are
capitalized at cost (or estimated historical cost) and updated for additions and reductions during the
year. Contributed assets are reported at fair market value as of the date received. Costs incurred by
repairs and maintenance are expenses as incurred.
All capital assets are depreciated, except for land and improvements and construction in process.
Depreciation is computed using the straight-line basis over the following estimated useful lives:
Buildings 39 years
Furniture and equipment 5-10 years
18
J. Deferred Outflows/Inflows of Resources
In addition to assets, the statement of net position will sometimes report a separate section for deferred
outflows of resources. This separate financial statement element, deferred outflows of resources,
represents a consumption of net position that applies to a future period(s) and so will not be
recognized as an outflow of resources (expenses/expenditure) until then. A deferred charge on
refunding results from the difference in the carrying value of refunded debt and its reacquisition price.
This amount is deferred and amortized over the shorter of the life of the refunded or refunding debt.
In addition to liabilities, the statement of net position and balance sheet will sometimes report a
separate section for deferred inflows of resources. This separate financial statement element, deferred
inflows of resources, represents an acquisition of net position that applies to a future period(s) and so
will not be recognized as an inflow of resources (revenue) until that time. The government has one
type which arises only under a modified accrual basis of accounting, the item, unavailable revenue, is
reported only in the governmental funds balance sheet. The governmental funds report unavailable
revenues from two sources, property taxes and grant money earned but not yet available. These
amounts are deferred and recognized as an inflow of resources in the period that the amounts became
available.
In the government-wide financial statements, components of pension expenses that are recognized
over a period of time are classified as either deferred outflows of resources (using plan assets that are
applicable to a future reporting period) or deferred inflows of resources (acquiring plan assets that are
applicable to a future reporting period). Employer contributions subsequent to the measurement date
of the net pension liability are also required to be reported as deferred outflows of resources. Deferred
outflows/inflows of resources are also recognized for certain differences between actual experience in
pension demographic and economic factors compared to assumptions used in the actuarial analyses.
Deferred tax revenues represent potential revenue that does not meet both the "measurable" and
"available" criteria for recognition in the current period. These amounts are property taxes that have
been levied but will be collected in the following year.
Under the modified accrual basis of accounting, revenue cannot be recognized until it is available to
liquidate liabilities of the current period. Thus, deferred revenue is reported as a deferred inflow of
resources on the government-wide and fund-level statements.
K. Estimates
The preparation of the financial statements in conformity with U.S. generally accepted accounting
principles requires management to make estimates and assumptions that affect the amounts reported in
the financial statements and accompanying notes. Actual results may differ from those estimates.
L. Interfund Balances
The Township's interfund loans receivables and payables that arise from interfund transactions are
recorded by all funds affected in the period in which transactions are executed. These balances are
eliminated on the government-wide statements.
19
M. Encumbrances
The Town of the City of Galesburg does not use encumbrance accounting.
N. Compensated Absences
The Town of the City of Galesburg accrues accumulated unpaid vacation and sick days for the full-
time employees and associated employee-related costs when earned (or estimated to be earned) by the
employee. It also provides for the accumulation of sick days up to a maximum of 240 days for IMRF
service credit. No amounts of sick leave are paid or vested in the event of employee termination.
The noncurrent portion (the amount estimated to be used in subsequent fiscal years) for governmental
funds is reported only as a general long-term obligation in the government-wide statement of net
position and represents a reconciling item between the fund and government-wide presentations. A
liability for these amounts is reported in the governmental funds only if amounts are actually due to
employees as a result of termination and/or retirement.
O. Government-wide Fund Net Position
Government-wide fund net position is divided into three components:
Net investment in capital assets - consists of historical cost of capital assets less accumulated
depreciation and less any debt that remains outstanding that was used to finance those assets
plus deferred outflows of resources less deferred inflows of resources related to those assets.
Restricted net position - consists of assets that are restricted by the township's creditors (for
example, through debt covenants), by the state enabling legislation (through restrictions on
shared revenues), by granters (both federal and state), and by other contributors.
Unrestricted net position - all other net position is reported in this category.
P. Governmental Fund Balances
In the governmental fund financial statements, fund balances are classified as follows:
Nonspendable - amounts that cannot be spent either because they are in a nonspendable form
or because they are legally or contractually required to be maintained intact.
Restricted - amounts that can be spent only for specific purposes because of constitutional
provisions, charter requirements, state or federal laws, or externally imposed conditions by
grantors or creditors.
Committed - amounts that can be used only for specific purposes determined by a formal
action of the board of trustees. The board of trustees is the highest level of decision-making
authority for the Township. Commitments may be established, modified, or rescinded only
through ordinances or resolution approved by the board of trustees.
Assigned - amounts that do not meet the criteria to be classified as restricted or committed but
that are intended to be used for specific purposes as determined by the board of trustees.
20
Unassigned - all amounts not included in other spendable classifications.
Q.Use of Restricted Resources
GASB 54 requires governmental entities to establish a policy for the application of expenditures to the
above classifications. As of the end of the fiscal year, the Township had no such policy and is
currently applying the default method of allocation. When expenditures are incurred for purposes for
which both restricted and unrestricted fund balances are available, the Township considers restricted
funds to have been spent first. When an expenditure is incurred for which committed funds, next
assigned funds, and finally unassigned funds are available, the Board of Trustees considers amounts to
have been spent first out of committed funds then assigned funds, and finally unassigned funds, as
needed, unless the board has provided otherwise in its commitment or assignment actions.
R. Interfund Activity
Interfund activity is reported as loans, services provided, reimbursements or transfers. Loans are
reported as interfund receivables and payable as appropriate and are subject to elimination upon
consolidation. Services provided, deemed to be at market or near market rates, are treated as revenues
or expenditures/expenses, as necessary. Reimbursements are when one fund incurs a cost, charges the
appropriate benefiting fund and reduces its related cost as a reimbursement. All other interfund
transactions are treated as transfers. Transfers between governmental funds are netted as part of the
reconciliation to the government-wide financial statements.
S. Pensions
For purposes of measuring the net pension liability, deferred outflows of resources and deferred
inflows of resources related to pensions, and pension expense, information about the fiduciary net
position of the Illinois Municipal Retirement Fund (IMRF) and additions to/deductions from IMRF's
fiduciary net position have been determined on the same basis as they are reported by IMRF. For this
purpose, benefit payments (including refunds of employee contributions) are recognized when due and
payable in accordance with the benefit terms. Investments are reported at fair value.
T. Grants
Grants are considered measurable and available to the extent that expenditures have been incurred.
NOTE 2. CUSTODIAL CREDIT RISK - DEPOSITS
State statutes authorize the Township to make deposits in commercial banks and savings and loan
institutions, and to make investments in obligations of the U.S. Treasury and U.S. agencies,
obligations of states and their political subdivisions, repurchase agreements, commercial paper rated
within the three highest classifications by at least two standard rating services, and the Illinois Public
Treasurer's Investment Pool. Custodial credit risk is the risk that in the event of a bank failure, the
Township's deposits may not be available. The Township does not have a deposit policy for custodial
credit risk. At December 31, 2023, none of the Township's bank balance of $1,682,810 was exposed
to custodial credit risk.
21
The Township’s cash and cash equivalents at December 31, 2023, consisted of deposits with financial
institutions and the Illinois Funds Money Market Fund. The Illinois Funds have a credit rating of
AAAm, by an independent rating agency, indicating a strong capacity to maintain principal stability
and to limit exposure to principal losses due to credit, market, and liquidity risks.
The monies invested in the Illinois Funds by the individual participants are pooled together and
invested in U.S. Treasury bills and notes backed by the full faith and credit of the U.S. Treasury. In
addition, monies are invested in fully collateralized time deposits in Illinois financial institutions, in
collateralized repurchase agreements, and in treasury mutual funds that invest in U.S. Treasury
obligations and collateralized repurchase agreements.
At December 31, 2023, all of the Township’s deposits were covered by federal depository insurance,
by collateral held by the financial institution’s trust department or agent in the Township’s name, or
invested in Illinois Funds Money Market Fund.
The following is a reconciliation of cash and cash equivalents at 30, 2023:
Carrying
Amount
Illinois Funds $ 1,629,254
Checking and savings 49,752
Petty cash 423
Total cash and cash equivalents $ 1,679,429
NOTE 3. PROPERTY TAXES
Property taxes are collected and remitted to the Town of the City of Galesburg by Knox County.
Taxes are levied annually at the October meeting and become a lien on property on January 1 of the
year of the levy and are collected in 2 installments by the County Treasurer on June 1 and September 1
of the following year.
The following are the tax rates applicable to the various levies per $100 of assessed valuation:
Actual
Limit 2022 Levy 2023 Levy
Town .25000 .06802 .06481
General Assistance .10000 .04106 .03912
Liability Insurance None .00202 .00192
Social Security None .00857 .00816
IMRF None .00857 .00816
Audit .00500 .00500 .00500
.13324 .12717
22
NOTE 4. PROPERTY TAX RECEIVABLE / DEFERRED INFLOWS
As of December 31, 2023, property taxes receivable and deferred inflows of resources by fund are as
follows:
Fund Name Balance
Town $ 270,000
General Assistance 163,000
Liability Insurance 8,000
Social Security 34,000
IMRF 34,000
Audit 22,000
Total $ 531,000
These values represent the amounts levied for Knox County for tax year 2023. The taxes will be
collected by Knox County and remitted to the Township upon collection.
NOTE 5. CAPITAL ASSETS
Capital assets activity for the year ending December 31, 2023 consists of the following:
Balance
January 1, 2022
Additions
Transfers/
Retirements
Balance
December 31,
2023
Capital assets being
depreciated:
Buildings $ 492,495 $ - $ - $ 492,495
Furniture & equipment 167,303 12,140 - 179,443
Total capital assets
being depreciated
659,798
12,140
-
671,938
Less accumulated
depreciation for:
Buildings (287,709) (12,628) - (300,337)
Furniture & equipment (133,769) (10,118) - (144,199)
(421,478) (23,058) - (444,536)
Total capital assets
being depreciated, net
$ 238,320
$ (10,918)
$ -
$ 227,402
Depreciation has been calculated using the straight-line method. Depreciation for general capital
assets has been allocated to the most relevant function for the government-wide Statement of
Activities.
Total depreciation expense for the current fiscal year was $23,058 with the entire amount allocated to
the general government activity.
23
NOTE 6. SHORT-TERM DEBT
The Township had no short-term debt during the year ended December 31, 2023.
NOTE 7. DEFINED BENEFIT RETIREMENT PLAN
IMRF Plan Description
The Township’s defined benefit pension plan for regular employees provides retirement and disability
benefits, post-retirement increases, and death benefits to plan members and their beneficiaries. The
Township’s plan is managed by the Illinois Municipal Retirement Fund (IMRF), the administrator of a
multi-employer public pension fund. A summary of IMRF’s pension benefits is provided in the
“Benefits Provided” section of this document. Details of all benefits are available from IMRF. Benefit
provisions are established by statute and may only be changed by the General Assembly of the State of
Illinois.
IMRF issues a publicly available Comprehensive Annual Financial Report that includes financial
statements, detailed information about the pension plan’s fiduciary net position, and required
supplementary information. The report is available for download at www.imrf.org.
Benefits Provided
IMRF has three benefit plans. The vast majority of IMRF members participate in the Regular Plan (RP).
The Sheriff’s Law Enforcement Personnel (SLEP) plan is for sheriffs, deputy sheriffs, and selected
police chiefs. Counties could adopt the Elected County Official (ECO) plan for officials elected prior to
August 8, 2011 (the ECO plan was closed to new participants after that date).
All three IMRF benefit plans have two tiers. Employees hired before January 1, 2011, are eligible for
Tier 1 benefits. Tier 1 employees are vested for pension benefits when they have at least eight years of
qualifying service credit. Tier 1 employees who retire at age 55 (at reduced benefits) or after age 60 (at
full benefits) with eight years of service are entitled to an annual retirement benefit, payable monthly for
life, in an amount equal to 1-2/3% of the final rate of earnings for the first 15 years of service credit, plus
2% for each year of service credit after 15 years to a maximum of 75% of their final rate of earnings.
Final rate of earnings is the highest total earnings during any consecutive 48 months within the last 10
years of service, divided by 48. Under Tier 1, the pension is increased by 3% of the original amount on
January 1 every year after retirement.
Employees hired on or after January 1, 2011, are eligible for Tier 2 benefits. For Tier 2 employees,
pension benefits vest after ten years of service. Participating employees who retire at age 62 (at reduced
benefits) or after age 67 (at full benefits) with ten years of service are entitled to an annual retirement
benefit, payable monthly for life, in an amount equal to 1-2/3% of the final rate of earnings for the first
15 years of service credit, plus 2% for each year of service credit after 15 years to a maximum of 75% of
their final rate of earnings. Final rate of earnings is the highest total earnings during any 96 consecutive
months within the last 10 years of service, divided by 96. Under Tier 2, the pension is increased on
January 1 every year after retirement, upon reaching age 67, by the lesser of:
24
3% of the original pension amount, or 1/2 of the increase in the Consumer Price Index of the original
pension amount.
Employees Covered by Benefit Terms
As of December 31, 2022, the following employees were covered by the benefit terms:
IMRF
Retirees and Beneficiaries currently receiving benefits 10
Inactive Plan Members entitled to but not yet receiving 1
Active Plan Members 6
Total 17
Contributions
As set by statute, the Township’s Regular Plan Members are required to contribute 4.5% of their
annual covered salary. The statute requires employers to contribute the amount necessary, in
addition to member contributions, to finance the retirement coverage of its own employees. The
Township’s annual contribution rate for calendar year 2022 was 6.56%. For the fiscal year ended
December 31, 2023, the Village contributed $8,928 to the plan. The Village also contributes for
disability benefits, death benefits, and supplemental retirement benefits, all of which are pooled at
the IMRF level. Contribution rates for disability and death benefits are set by IMRF’s Board of
Trustees, while the supplemental retirement benefits rate is set by statute.
Net Pension Liability
The Village’s net pension liability was measured as of December 31, 2022. The total pension liability
used to calculate the net pension liability was determined by an actuarial valuation as of that date. The
amount is included in the Accrued Expense on the Statement of Fiduciary Net Position.
Actuarial Assumptions
The following are the methods and assumptions used to determine total pension liability on December
31, 2022:
The Actuarial Cost Method used was Entry Age Normal.
The Asset Valuation Method used was Market Value of Assets.
The Inflation Rate was assumed to be 2.25%.
Salary Increases were expected to be 2.85% to 13.75%, including inflation.
The Investment Rate of Return was assumed to be 7.25%.
Projected Retirement Age was from the Experience-based Table of Rates, specific to the
type of eligibility condition, last updated for the 2020 valuation according to an experience study
from years 2017 to 2019.
25
For non-disabled retires, the Pub-2010, Amount -weighted, below-median income, General, Retiree,
Male (adjusted 106%) and Female (adjusted 105%) tables, and future mortality improvements
projected using scale MP-2020. .
For Disabled Retirees, the Pub-2010, Amount -weighted, below-median income, General, Retiree,
Male and Female (both unadjusted) tables, and future mortality improvements projected using scale
MP-2020
For Active Members, the Pub-2010, Amount -weighted, below-median income, General, Retiree,
Male and Female (both unadjusted) tables, and future mortality improvements projected using scale
MP-2020.
The long-term expected rate of return on pension plan investments was determined using a
building-block method in which best-estimate ranges of expected future real rates of return (expected
returns, net of pension plan investment expense, and inflation) are developed for each major asset
class. These ranges are combined to produce the long-term expected rate of return by weighting the
expected future real rates of return to the target asset allocation percentage and adding expected
inflation. The target allocation and best estimates of geometric real rates of return for each major
asset class are summarized in the following table as of December 31, 2022:
Portfolio Long-Term
Target Expected Real
Asset Class Percentage Rate of Return
Domestic Equity 35.5% 6.50%
International Equity 18.0% 7.60%
Fixed Income 25.5% 4.90%
Real Estate 10.5% 6.20%
Alternative Investments 9.5% 6.25-9.90%
Cash Equivalents 1.0% 4.00%
Total 100%
Single Discount Rate
A Single Discount Rate of 7.25% was used to measure the total pension liability as of December 31,
2022. The projection of cash flow used to determine this Single Discount Rate assumed that the
plan members’ contributions will be made at the current contribution rate, and that employer
contributions will be made at rates equal to the difference between actuarially determined
contribution rates and the member rate. The Single Discount Rate reflects:
1. The long-term expected rate of return on pension plan investments (during the period in which the
fiduciary net position is projected to be sufficient to pay benefits), and
2. The tax-exempt municipal bond rate based on an index of 20-year general obligation bonds with an
average AA credit rating (which is published by the Federal Reserve) as of the measurement
date (to the extent that the contributions for use with the long-term expected rate of return are not
met).
For the purpose of the most recent valuation, the expected rate of return on plan investments is
7.25%, the municipal bond rate is 4.05%, and the resulting single discount rate is 7.25%.
26
Changes in the Net Pension Liability
Total
Pension Plan Net Pension
Liability Net Position Liability
(A) (B) (A) - (B)
Balances at December 31, 2021 $ 2,627,218 $ 3,181,492 $ (554,274)
Changes for the year:
Service Cost 31,155 - 31,155
Interest on the Total Pension Liability 182,294 - 182,294
Changes of Benefit Terms - - -
Differences Between Expected and
Experience of the Total Pension 169,274 - 169,274
Changes of Assumptions * - - -
Contributions – Employer - 21,199 (21,199)
Contributions – Employees - 14,543 (14,543)
Net Investment Income - (432,052) 432,052
Benefit Payments, including Refunds
of Employee Contributions (256,804) (256,804) -
Other (Net Transfer) - 72,044 (72,044)
Net Changes 125,919 (581,070) 706,989
Balances at December 31, 2022 $ 2,753,137 $ 2,600,422 $ 152,715
Sensitivity of the Net Pension Liability to Changes in the Discount Rate
The following presents the plan’s net pension liability, calculated using a Single Discount Rate of
7.25%, as well as what the plan’s net pension liability would be if it were calculated using a
Single Discount Rate that is 1% lower or 1% higher:
1% Lower
Current
Discount Rate
1% Higher
(6.25%) (7.25%) (8.25%)
Net Pension Liability/(Asset) $ 421,082 $ 152,715 $ (74,262)
Pension Expense, Deferred Outflows of Resources, and Deferred Inflows of Resources Related to
Pensions
For the year ended December 31, 2023, the Township recognized pension income of $15,557. At
December 31, 2023, the Township reported deferred outflows or resources and deferred inflows of
resources related to pensions from the following sources:
27
Deferred Deferred
Deferred Amounts Related to Pensions Outflows of Inflows of
Resources Resources
Deferred Amounts to be Recognized in Pension
Expense in Future Periods
Differences between expected and actual experience $ 96,727 $ 4,646
Changes of assumptions - -
Net difference between projected and actual
earnings on pension plan investments 220,057 -
Total Deferred Amounts to be recognized in
pension expense in future periods 316,784 4,646
Pension Contributions made subsequent
to the Measurement Date 8,928 -
Total Deferred Amounts Related to Pensions $ 325,712 $ 4,646
Amounts reported as deferred outflows of resources and deferred inflows of resources related to
pensions will be recognized in pension expense in future periods as follows:
Year Ending
Net Deferred
Outflows
December 31 of Re source s
2023 $ 57,545
2024 59,553
2025 72,508
2026 131,460
Total $ 321,066
NOTE 8. OTHER POST-EMPLOYMENT BENEFITS
In the year ended December 31, 2009, the Town of the City of Galesburg implemented GASB
Statement 45, Accounting and Financial Reporting for Post Employment Benefits Other than
Pensions. It has since been recognized under GASB Statement 75. GASB Statement 75 requires the
recording of other post employment benefit (OPEB) liability that relates to the Township’s future
liability for current and future retirees and their spouses of the Township for benefits other than
pension, such as medical insurance. The Township is a component unit of the City of Galesburg,
Illinois and participates in the same health care plan as the City.
Employees who retire from the Township as the result of becoming eligible to receive an annuity
under IMRF may elect to continue health coverage under the group insurance plan.
28
Township employees are on the Blue Cross/Blue Shield of IL through the City of Galesburg that
provides medical and prescription drug insurance benefits to all eligible retires, their spouses, and their
eligible dependents. The OPEB is considered part of the City of Galesburg's reporting entity and is
presented solely in the City of Galesburg's accompanying basic financial statements as a post-
employment benefit trust fund in the fiduciary fund type. A separate audit report is not prepared. The
Town of the City of Galesburg is a participant in the City of Galesburg's plan.
Membership in the OPEB for the Town of the City of Galesburg comprised the following at December
31, 2023:
Retirees and beneficiaries receiving benefit -
Active, fully vested plan members 3
Active, non-vested plan members 4
Total 7
A full disclosure of the health care plan regarding funding policy, annual benefit costs, trend
information, and analysis of funding progress can be obtained from the City of Galesburg's Financial
Statements.
NOTE 9. INTERFUND RECEIVABLES/PAYABLES
During the course of operations, numerous transactions occur between individual funds that may result
in amounts owed between the funds. Short-term interfund loans are reported as "interfund receivables
and payables". Interfund balances were used to move payroll tax expenditures to the actual funds to
which they were accountable.
For the year ended December 31, 2023, the interfund transfers and balances consisted of the
following:
Interfund
Receivable
Interfund
Payable
General Assistance $ 26,451 $ -
Audit 4,425
Social Security 1,040 -
Liability Insurance 2,395 -
IMRF 7,601 -
Town Fund - 41,912
Total interfund receivables/payables $ 41,912 $ 41,912
NOTE 10. RISK MANAGEMENT
Significant losses are covered by commercial insurance for all major programs: property, liability, and
worker's compensation. There have been no significant reductions in insurance coverage. Settlement
amounts, if any, have not exceeded insurance coverage for the past three years.
29
NOTE 11. INSURANCE COVERAGE
The Township maintains the following coverage from Township Officials of Illinois Risk
Management Association:
General Liability $3,000,000 per occurrence
Automobile Liability $3,000,000 per accident
Worker's Compensation $1,000,000 per accident
Surety bonds are in place for the officers and employees.
NOTE 12. VACATION, SICK LEAVE, AND OTHER COMPENSATED ABSENCES
Employees of the Town of the City of Galesburg are entitled to certain compensated absences based
on their length of employment. Compensated absences are recorded as expenditures when they are
paid in the fund financial statements.
There is no provision this year on the Statement of Net Position to accrue for accumulated unpaid
vacation benefits for the general assistance fund in the governmental-wide financial statement.
Employees paid from the general town fund are paid a lump sum for remaining time and do not carry
over any vacation days.
NOTE 13. RESTRICTED NET POSITION
The following amounts represent net position that is restricted by enabling legislation as of December
31, 2023:
Restricted to use for General Assistance $ 638,902
Restricted to use for Social Security 71,949
Restricted to use for Liability Insurance 30,776
Restricted to use for Audit 59,154
Restricted to use for IMRF 144,439
NOTE 14. FUND DEFICITS
There are no funds with a deficit fund balance position as of December 31, 2023,
NOTE 15. LEGAL DEBT MARGIN
Under 50 ILCS 405/1, the Township is allowed to incur qualifying debt up to 2.875% of its latest
equalized assessed value. The equalized assessed value as of January 1, 2022, was $396,985,017. As
of December 31, 2023, the Township's legal debt limit was $11,413,319. The Township did not have
any qualifying debt as of December 31, 2023, leaving a debt margin of $11,413,319.
30
NOTE 16. INTERGOVERNMENTAL AGREEMENTS
The Township has entered into agreements with various townships located within Knox County to
provide public assistance to their residents through the Supervisor of General Assistance. The
Township receives $1,500 annually from the other townships to provide these services. The
agreements were previously entered into during various times throughout the year, so a portion of the
revenue is recognized as deferred if the services were paid for than span into the next fiscal year. The
amount recognized as deferred income for the year ended December 31, 2023 was $7,000.
NOTE 17. SUBSEQUENT EVENTS
The Township has evaluated subsequent events through May 23, 2024, the date which the financial
statements were available to be issued.
REQUIRED SUPPLEMENTARY INFORMATION
Variance
Final Favorable
Budget Budget Actual (Unfavorable)
REVENUES
Property tax 270,000$ 270,000$ 267,364$ (2,636)$
Replacement taxes 235,000 235,000 195,257 (39,743)
Interest 5,384 5,384 41,043 35,659
Reimbursement - - 362 362
Miscellaneous - - 885 885
Total revenues 510,384 510,384 504,911 (5,473)
EXPENDITURES
Administration:
Personnel:
Salaries - elected officials 117,224 117,224 120,634 (3,410)
Contractual services:
Legal services 3,000 3,000 - 3,000
Travel expenses 2,000 2,000 - 2,000
Total contractual services 5,000 5,000 - 5,000
Other expenditures:
Maintenance - building 20,000 20,000 - 20,000
Town hall 17,000 17,000 15,075 1,925
Payroll benefits - - 649 (649)
Office supplies and postage 3,500 3,500 2,479 1,021
Capital outlay 10,000 10,000 7,984 2,016
Maintenance agreement 4,000 4,000 3,378 622
Contingencies 1,000 1,000 - 1,000
Bonds 1,000 1,000 100 900
Miscellaneous 500 500 1,491 (991)
Total other expenditures 57,000 57,000 31,156 25,844
Total Administration 179,224 179,224 151,790 27,434
TOWN OF THE CITY OF GALESBURG, ILLINOIS
BUDGETARY COMPARISON SCHEDULE - CASH BASIS
CASH BASIS - GENERAL TOWN FUND
YEAR ENDED DECEMBER 31, 2023
31
Variance
Final Favorable
Budget Budget Actual (Unfavorable)
Assessor:
Personnel:
Salaries - office employees 181,500$ 181,500$ 160,942$ 20,558$
Health insurance 87,000 87,000 47,637 39,363
Total personnel 268,500 268,500 208,579 59,921
Contractual services:
Maintenance service - vehicle 3,000 3,000 624 2,376
Maintenance service - equipment 6,700 6,700 5,565 1,135
Legal and professional 10,000 10,000 - 10,000
Travel expense - assessor 3,000 3,000 5,825 (2,825)
Travel and training - office 5,500 5,500 - 5,500
Total contractual services 28,200 28,200 12,014 16,186
Commodities:
Office supplies and postage 6,500 6,500 9,990 (3,490)
Capital outlay:
Equipment & vehicle 10,000 10,000 - 10,000
Other expenditures:
Contingencies 4,000 2,000 - 2,000
Other post employment benefits 300 300 90 210
Miscellaneous 500 500 286 214
Total other expenditures 4,800 2,800 376 2,424
Total Assessor 318,000 316,000 230,959 85,041
Total Town Fund Expenditures 497,224 495,224 382,749 112,475
Excess of Revenues Over
Expenditures 13,160 15,160 122,162 107,002
OTHER FINANCING USES
Operating transfers out - - (235,969) (235,969)
Net Change in Fund Balance 13,160$ 15,160$ (113,807) (128,967)$
Net change resulting from conversion to accrual basis (11,568)
Fund Balance, Beginning of year 871,661
Fund Balance, End of year 746,286$
TOWN OF THE CITY OF GALESBURG, ILLINOIS
BUDGETARY COMPARISON SCHEDULE - CASH BASIS
CASH BASIS - GENERAL TOWN FUND (Continued)
YEAR ENDED DECEMBER 31, 2023
32
Variance
Final Favorable
Budget Budget Actual (Unfavorable)
REVENUES
Property tax 163,000$ 163,000$ 160,963$ (2,037)$
Other townships 20,000 20,000 26,500 6,500
Interest income 4,154 4,154 28,349 24,195
Reimbursement - - 31,251 31,251
Total revenues 187,154 187,154 247,063 59,909
EXPENDITURES
Administration:
Personnel:
Salaries 130,000 130,000 127,805 2,195
Health insurance 22,000 22,000 13,388 8,612
Total personnel 152,000 152,000 141,193 10,807
Contractual services:
Professional services - legal 200 200 200 -
Travel expenses 1,000 1,000 90 910
Total contractual services 1,200 1,200 290 910
Commodities:
Maintenance agreement 2,500 2,500 1,992 508
Office supplies and postage 4,000 4,000 3,492 508
Total commodities 6,500 6,500 5,484 1,016
Other expenditures:
Contingencies 5,000 5,000 1,925 3,075
Miscellaneous charges 1,000 1,000 635 365
Other post employment benefits 100 100 125 (25)
Capital outlay 10,000 10,000 4,156 5,844
Total other expenditures 16,100 16,100 6,841 9,259
Total Administration 175,800 175,800 153,808 21,992
TOWN OF THE CITY OF GALESBURG, ILLINOIS
BUDGETARY COMPARISON SCHEDULE - CASH BASIS
YEAR ENDED DECEMBER 31, 2023
CASH BASIS - GENERAL ASSISTANCE FUND
33
Variance
Final Favorable
Budget Budget Actual (Unfavorable)
Home Relief:
Contractual services:
Medical and dental services 10,000$ 10,000$ -$ 10,000$
Shelter 65,000 65,000 31,775 33,225
Utilities 27,500 27,500 8,947 18,553
Funeral and burial services 4,000 4,000 - 4,000
Ambulance service 1,500 1,500 - 1,500
Total contractual services 108,000 108,000 42,148 65,852
Commodities:
Food 30,000 30,000 10,083 19,917
Insurance/laundry/misc.5,000 5,000 - 5,000
Personal & household incidentals 30,000 30,000 11,477 18,523
Total commodities 65,000 65,000 21,560 43,440
Other expenditures:
Miscellaneous charges 3,000 3,000 3,149 (149)
Emergency rent 50,000 55,000 36,669 18,331
Emergency utilities 50,000 50,000 44,531 5,469
Emergency miscellaneous 4,000 13,000 2,144 10,856
Total other expenditures 107,000 121,000 86,493 34,507
Total Home Relief 280,000 294,000 150,201 143,799
Total Expenditures
General Assistance Fund 455,800 469,800 304,009 165,791
Excess (deficiency) of Revenues
Over Expenditures (268,646) (282,646) (56,946) 225,700
OTHER FINANCING SOURCES
Operating transfers in - - 131,288 131,288
Net Change in Fund Balance (268,646)$ (282,646)$ 74,342 356,988$
Net change resulting from conversion to accrual basis (837)
Fund Balance, Beginning of year 566,871
Fund Balance, End of year 640,376$
TOWN OF THE CITY OF GALESBURG, ILLINOIS
BUDGETARY COMPARISON SCHEDULE - CASH BASIS
CASH BASIS - GENERAL ASSISTANCE FUND (Continued)
YEAR ENDED DECEMBER 31, 2023
34
2022 2021 2020 2019 2018
Calendar year ending December 31,
Total pension liability:
Service cost 31,155$ 37,308$ 38,008$ 41,784$ 37,441$
Interest on the total pension liability 182,294 183,140 172,660 167,692 161,356
Difference between expected
and actual experience 169,274 (20,922) 110,107 3,258 32,820
Assumption changes - - (19,517) - 57,544
Benefit payments and refunds (256,804) (159,447) (153,264) (131,367) (128,149)
Net change in
total pension liability 125,919 40,079 147,994 81,367 161,012
Total pension liability - beginning 2,627,218 2,587,139 2,439,145 2,357,778 2,196,766
Total pension liability - ending (a)2,753,137 2,627,218 2,587,139 2,439,145 2,357,778
Plan fiduciary net position:
Contributions - employer 21,199 28,280 31,127 23,000 34,574
Contributions - employee 14,543 16,792 16,440 17,279 17,023
Net investment income (loss)(432,052) 494,153 365,840 427,878 (149,226)
Benefit payments and refunds (256,804) (159,447) (153,264) (131,367) (128,149)
Other 72,044 (11,277) 30,286 15,559 49,301
Net change in plan
fiduciary net position (581,070) 368,501 290,429 352,349 (176,477)
Plan fiduciary net position - beginning 3,181,492 2,812,991 2,522,562 2,170,213 2,346,690
Plan fiduciary net position - ending (b) 2,600,422 3,181,492 2,812,991 2,522,562 2,170,213
City's net pension liability - ending (a)-(b)152,715$ (554,274)$ (225,852)$ (83,417)$ 187,565$
Plan fiduciary net position as a
percentage of the total pension liability 94.45%121.10%108.73% 103.42% 92.04%
Covered - employee payroll 323,167$ 376,544$ 365,341$ 383,980$ 378,277$
City's net position liability as a percentage
of covered-employee payroll 47.26% -147.20% -61.82% -21.72% 49.58%
(schedule to be built prospectively from 2014)
TOWN OF THE CITY OF GALESBURG, ILLINOIS
MULTIYEAR SCHEDULE OF CHANGES IN NET PENSION LIABILITY
AND RELATED RATIOS
ILLINOIS MUNICIPAL RETIREMENT FUND
LAST 10 CALENDAR YEARS
35
2017 2016 2015 2014
36,130$ 39,565$ 38,846$ 39,545$
159,334 147,450 135,982 125,673
31,466 81,275 57,357 (46,822)
(74,508) (2,299) 2,169 81,489
(124,101) (92,773) (65,588) (58,570)
28,321 173,218 168,766 141,315
2,168,445 1,995,227 1,826,461 1,685,146
2,196,766 2,168,445 1,995,227 1,826,461
29,373 85,180 27,432 42,037
15,496 14,754 15,109 14,518
390,255 120,744 9,931 115,377
(124,101) (92,773) (65,588) (58,570)
(42,517) (2,206) (32,097) (8,101)
268,506 125,699 (45,213) 105,261
2,078,184 1,952,485 1,997,698 1,892,437
2,346,690 2,078,184 1,952,485 1,997,698
(149,924)$ 90,261$ 42,742$ (171,237)$
106.82% 95.84% 97.86% 109.38%
344,345$ 327,860$ 335,770$ 322,617$
-43.54% 27.53% 12.73% -53.08%
36
Actual Contribution
Calendar Year Actuarially Contribution Covered- as a Percentage of
Ending Determined
Actual Deficiency Employee Covered-
December 31, Contribution Contribution (Excess) Payroll Employee Payroll
2014 42,037$ 42,037$ -$ 322,617$ 13.03%
2015 27,432 27,432 - 335,770 8.17%
2016 25,180 85,180 (60,000) 327,860 25.98%
2017 29,373 29,373 - 344,345 8.53%
2018 34,575 34,574 1 378,277 9.14%
2019 23,000 23,000 - 383,980 5.99%
2020 31,127 31,127 - 365,341 8.52%
2021 28,542 28,280 262 376,544 7.51%
2022 21,200 * 21,199 1 323,167 6.56%
*Estimated based on contribution rate of 6.56% and covered valuation payroll of $323,167.
Schedule to be built prospectively as the City implemented GASB Statement No. 68 in the fiscal
year ending 12/31/2014.
TOWN OF THE CITY OF GALESBURG, ILLINOIS
SCHEDULE OF EMPLOYER CONTRIBUTIONS
ILLINOIS MUNICIPAL RETIREMENT FUND
LAST 10 YEARS
37
38
TOWN OF THE CITY OF GALESBURG, ILLINOIS
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION
December 31, 2023
Note 1-Budget and Appropriations
The Township adopts an annual budget and appropriation ordinance in accordance with Chapter 50, 330/3
of the Illinois Revised Statutes. The budget covers the fiscal year ending December 31. These
appropriations are adopted on a cash basis method of accounting.
Prior to the adoption of the annual budget and appropriation ordinance, the Township Board, at least 30
days prior to such adoption, shall make this proposed appropriation ordinance conveniently available for
public inspection and shall hold at least one public hearing thereon. Notice of this hearing shall be given
publication in one or more newspapers published locally at least 30 days prior to the time of the public
hearing.
Subsequent to the public hearing and before final action is taken on the annual budget and appropriation
ordinance, the Board may revise, alter, increase, or decrease the items contained therein.
The budgetary comparison schedules-cash basis-for the governmental fund types present legally adopted
budgets with actual data on a budgetary basis. The appropriation ordinance lapses as of the fiscal year
end.
Notes to Schedule:
Summary of Actuarial Methods and Assumptions Used in the
Calculation of the 2022 Contribution Rate*
Valuation Date:
Notes Actuarially determined contribution rates are calculated
as of December 31 each year, which is 12 months prior to the
beginning of the fiscal year in which contributions are reported.
Methods and Assumptions Used to Determine 2022 Contribution Rates:
Actuarial Cost Method:Aggregate entry age Normal
Amortization Method:Level percentage of payroll, closed
Remaining Amortization
Period:21-year closed period
Asset Valuation Method:5-year smoothed market; 20% corridor
Wage Growth:2.75%
Price Inflation:2.25%
Salary Increases:2.85% to 13.75%, including inflation
Investment Rate of Return:7.25%
Retirement Age:Experience-based table of rates that are specific to the valuation
pursuant type of eligibility condition; last updated for the 2020
valuation pursuant to an experience study of the period 2015-2019.
Mortality:For non-disabled retirees, the Pub-2010, Amount-Weighted,
below-median income, General, Retiree, Male (adjusted 106%)
and Female (adjusted 105%) tables, and future mortality
improvements projected using scale MP-2020. For disabled
retirees, the Pub-2010, Amount-Weighted, below-median income,
General, Disabled Retiree, Male and Female (both unadjusted)
tables, and future mortality improvements projected using scale
MP-2020. For active members, the Pub-2010, Amount-Weighted,
below-median income, General, Employee, Male and Female
lives. For active members, an IMRF specific mortality table was
(both unadjusted) tables, and future mortality improvements
projected using scale MP-2020.
Other Information:
Notes:There were no benefit changes during the year.
* Based on Valuation Assumptions used in the December 31, 2020 actuarial valuation.
TOWN OF THE CITY OF GALESBURG, ILLINOIS
NOTES TO SCHEDULE OF EMPLOYER CONTRIBUTIONS
ILLINOIS MUNICIPAL RETIREMENT FUND
39
SUPPLEMENTARY INFORMATION
Social Liability
IMRF Security Insurance Audit
Fund Fund Fund Fund Totals
ASSETS
Cash and cash equivalents 137,734$ 70,909$ 28,381$ 54,729$ 291,753$
Property tax receivable 34,000 34,000 8,000 22,000 98,000
Due from other funds 7,601 1,040 2,395 4,425 15,461
Prepaid expenses - - 2,709 - 2,709
Total assets 179,335$ 105,949$ 41,485$ 81,154$ 407,923$
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES AND FUND BALANCE
Liabilities
Payroll tax payable 896$ -$ -$ -$ 896$
Deferred Inflows of Resources
Deferred tax revenue 34,000 34,000 8,000 22,000 98,000
Fund Balance
Nonspendable:
Prepaid expenses - - 2,709 - 2,709
Restricted
Social Security - 71,949 - - 71,949
Liability Insurance - - 30,776 - 30,776
Audit - - - 59,154 59,154
IMRF 144,439 - - - 144,439
Total fund balances 144,439 71,949 33,485 59,154 309,027
Total liabilities and
fund balances 179,335$ 105,949$ 41,485$ 81,154$ 407,923$
TOWN OF THE CITY OF GALESBURG, ILLINOIS
COMBINING STATEMENT OF ASSETS, LIABILITES, AND FUND BALANCES -
NONMAJOR GOVERNMENTAL FUNDS
DECEMBER 31, 2023
40
Social Liability
IMRF Security Insurance Audit
Fund Fund Fund Fund Totals
REVENUES
Property taxes 33,596$ 33,596$ 7,919$ 19,601$ 94,712$
Interest 4,794 3,359 1,272 1,076 10,501
Total revenues 38,390 36,955 9,191 20,677 105,213
EXPENDITURES
Current:
General government 9,108 29,558 7,621 16,400 62,687
Excess of revenues over
expenditures 29,282 7,397 1,570 4,277 42,526
OTHER FINANCING SOURCES
Transfers In 23,093 21,185 5,555 54,848 104,681
Net change in fund balance 52,375 28,582 7,125 59,125 147,207
Fund Balance, Beginning 92,064 43,367 26,360 29 161,820
Fund Balance, Ending 144,439$ 71,949$ 33,485$ 59,154$ 309,027$
AND CHANGES IN FUND BALANCE -
NONMAJOR GOVERNMENTAL FUNDS
DECEMBER 31, 2023
TOWN OF THE CITY OF GALESBURG, ILLINOIS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
41
Variance
Original Favorable
Budget Actual (Unfavorable)
REVENUES
Property tax 34,000$ 33,596$ (404)$
Interest income 485 4,794 4,309
Total revenues 34,485 38,390 3,905
EXPENDITURES
Illinois Municipal
Retirement contribution 34,000 8,212 25,788
Excess of Revenues Over
Expenditures 485 30,178 29,693
OTHER FINANCING SOURCES
Operating transfers in - 23,093 23,093
Net change in fund balance 485$ 53,271 52,786$
Net change resulting from conversion to accrual basis (896)
Fund Balance, Beginning of year 92,064
Fund Balance, End of year 144,439$
TOWN OF THE CITY OF GALESBURG, ILLINOIS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCE - BUDGET AND ACTUAL - CASH BASIS
IMRF FUND
YEAR ENDED DECEMBER 31, 2023
42
Variance
Original Favorable
Budget Actual (Unfavorable)
REVENUES
Property tax 34,000$ 33,596$ (404)$
Interest income 310 3,359 3,049
Total revenues 34,310 36,955 2,645
EXPENDITURES
Social Security and
Medicare contribution 34,000 29,558 4,442
Excess of Revenues Over
Expenditures 310 7,397 7,087
OTHER FINANCING SOURCES
Operating transfers in - 21,185 21,185
Net change in fund balance 310$ 28,582 28,272$
Net change resulting from conversion to accrual basis -
Fund Balance, Beginning of year 43,367
Fund Balance, End of year 71,949$
TOWN OF THE CITY OF GALESBURG, ILLINOIS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCE - BUDGET AND ACTUAL - CASH BASIS
SOCIAL SECURITY FUND
YEAR ENDED DECEMBER 31, 2023
43
Variance
Original Favorable
Budget Actual (Unfavorable)
REVENUES
Property tax 8,000$ 7,919$ (81)$
Interest income 130 1,272 1,142
Total revenues 8,130 9,191 1,061
EXPENDITURES
Unemployment insurance 600 1,060 (460)
Worker's compensation 1,400 - 1,400
Liability insurance 5,000 6,613 (1,613)
Total expenditures 7,000 7,673 (673)
Excess of Revenues Over
Expenditures 1,130 1,518 388
OTHER FINANCING SOURCES
Operating transfers in - 5,555 5,555
Net change in fund balance 1,130$ 7,073 5,943$
Net change resulting from conversion to accrual basis 52
Fund Balance, Beginning of year 26,360
Fund Balance, End of year 33,485$
TOWN OF THE CITY OF GALESBURG, ILLINOIS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCE - BUDGET AND ACTUAL - CASH BASIS
LIABILITY INSURANCE FUND
YEAR ENDED DECEMBER 31, 2023
44
Variance
Original Favorable
Budget Actual (Unfavorable)
REVENUES
Property tax 22,000$ 19,601$ (2,399)$
Interest income 75 1,076 1,001
Total revenues 22,075 20,677 (1,398)
EXPENDITURES
Audit 20,000 16,400 3,600
Excess of Revenues Over
Expenditures 2,075 4,277 2,202
OTHER FINANCING SOURCES
Operating transfers in - 54,848 54,848
Net change in fund balance 2,075$ 59,125 57,050$
Net change resulting from conversion to accrual basis -
Fund Balance, Beginning of year 29
Fund Balance, End of year 59,154$
TOWN OF THE CITY OF GALESBURG, ILLINOIS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCE - BUDGET AND ACTUAL - CASH BASIS
AUDIT FUND
YEAR ENDED DECEMBER 31, 2023
45