HomeMy WebLinkAbout09162024 City Council Packet55 W. TOMPKINS STREET
GALESBURG, IL 61401
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City Council Agenda
September 16, 2024
City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
September 16, 2024
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Approve Minutes from September 3, 2024
Public Comment
Consent Agenda #2024-15
24-2020 Resolution Funding resolution for the S. Lake Storey Road multi-use path project
24-2021 Resolution Main Street closure for 2024 Treat Street event
24-4057 Approve Purchase of ticket printers for public safety
24-4058 Approve Technical services agreement with WIRC for grant application and
administration of a CDBG-CV Healthy Houses grant
24-4059 Approve Special event application to host the Haunted Trails event at Lake
Storey Park
24-5009 Receive Wrecker service rates
24-8015 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
24-2022 Resolution Resolution of support for a Railroad Crossing Elimination Program
application to the Federal Railroad Administration
Bids, Petitions and Communications
City Manager’s Report
A.TAC Report
B.Trick or Treat hours in Galesburg: Thursday, October 31, 2024, 5:00 – 8:00 p.m.
Miscellaneous Business (Agreements, Approvals, Etc.)
24-4060 Approve Joint funding agreement with the Illinois Dept. of Transportation for
the S. Lake Storey Road multi-use path project
24-4061 Approve Intergovernmental agreement with Knox County for construction
and maintenance of the S. Lake Storey Road multi-use path
24-4062 Approve Purchase of five 22-passenger buses from the State of Illinois
Consolidated Vehicle Procurement Program
Town Business
24-9019 Bills
Closing Comments
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 3
CITY COUNCIL MEETING
City Manager’s Report
September 16, 2024
CONSENT AGENDA #2024-16
Item 24-2020 Funding Resolution for the S. Lake Storey Road Multi-Use Path Project
Staff recommend approval of a funding resolution for the city’s share of construction costs for
the Lake Storey multi-use path project. The total cost of the project is estimated at $2,142,00.00.
The estimated cost for the City’s share of the construction is $230,000 and will be paid from
Utility Tax funds. The project is scheduled for an IDOT letting in November.
Item 24-2021 Main Street Closure for 2024 Treat Street Event
Staff recommend approval of the temporary closure of Main Street for the 2024 Treat Street
event. The event is scheduled to be held on Main Street, between Chambers Street to the east
side of the public square, in the downtown area on Saturday, October 26, 2024, from 11:00 a.m.
to 1:00 p.m. with a road closure time of 10:00 a.m. to 1:30 p.m.
Item 24-4057 Purchase of Ticket Printers for Public Safety
Staff recommend approval of the purchase of 41 vehicle printers from CDS for the Galesburg
Police Department and the Knox County Sherrif’s office for a combined cost of $33,087.00. As
part of the new e-citation system being adopted, new vehicle printers will need to be purchased
and installed in all patrol vehicles. Four quotes were obtained with CDS providing the low and
best quote. There are sufficient funds in the general fund for the city’s portion of the purchase,
and the Knox County Sheriff’s office will be billed for their portion.
Item 24-4058 Technical Services Agreement with WIRC
Staff recommend approval of a technical services agreement with Western Illinois Regional
Council (WIRC) for submittal of a housing grant application to the Illinois Department of
Commerce and Economic opportunity (DCEO) for a federal Community Development Block Grant
(CDBG), which will assist landlords with replacing HVAC systems in rental units occupied by low-
to-moderate income tenants. Per the agreement, the city will pay WIRC $1,250.00 for submitting
the grant application. If awarded, WIRC will administer the grant, and the administration costs
will be paid from the grant funds.
Item 24-4059 Haunted Trails Event at Lake Storey Park
Staff recommend approval of the special event application submitted by AGES to host a Haunted
Trail event at Lake Storey Park on Friday and Saturday evenings during October. Tickets are $20
per person, and the City will receive 35% of the tickets sales after the first 100 tickets are sold.
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Item 24-5009 Wrecker Services Rates
The rate schedule for towing and storage services from Cantrell’s Towing are provided to be
received and placed on file with the City Clerk’s office.
Item 24-8014 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved
individually by the City Council.
ORDINANCES AND RESOLUTIONS
Item 24-2022 Resolution of Support for a Railroad Crossing Elimination Program Application
Staff recommend approval of a resolution of support and commitment of local funds for a
Railroad Crossing Elimination Program application to the Federal Railroad Administration. It is
planned to apply for funds for the planning phase of a project that would make safety and
mobility improvements at the South Street railroad underpass and the Mulberry Street at-grade
railroad crossing. The potential changes that will be a part of the planning study include closing
the Mulberry Street crossing and replacing the South Street underpass with a new underpass that
does not have a height restriction. It would also evaluate straightening the underpass to be in
line with the current South Street alignment and making changes to the intersection with
Seminary Street, both of which would improve safety. The City is partnering with BNSF to
complete the application for the planning project. BNSF has agreed to use their engineering
consulting firm, at their cost, to complete and submit the application. The total estimated cost of
the Project Planning study is $1,683,988. If awarded, the RCE Program would cover 80% of the
cost of the study and the City and BNSF would split the 20% local match. The City’s contribution
would be $168,399.00.
BIDS, PETITIONS AND COMMUNICATIONS
CITY MANAGER’S REPORT
A. TAC Report
B. Trick or Treat hours in Galesburg: Thursday, October 31, 2024, 5:00 – 8:00 p.m.
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 24-4060 Joint funding agreement with the Illinois Department of Transportation
Staff recommend approval of a Joint Funding Agreement with the Illinois Department of
Transportation (IDOT) for the construction of the Lake Storey Multi-use Path project. The subject
funding agreement with IDOT will provide Illinois Transportation Enhancement Program (ITEP)
funding in the amount of $1,794,975.00 as well as $117,943.95 in State only funds for the
construction phase of the project. The City is responsible for the balance of the cost for the
construction phase, which is estimated at $230,000.00. It is anticipated that the project will be
bid out later this year.
Item 24-4061 Intergovernmental Agreement with Knox County
Staff recommend approval of an Intergovernmental Agreement with Knox County for the Lake
Storey Multi-use Path project. The City was awarded a federal Illinois Transportation
Enhancement Program (ITEP) grant in the amount of $2 million for a project to construct a multi-
___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 3
use path along S. Lake Storey Road from W. Lake Storey Road to Woodblock Rd. just west of US
150. The proposed path is being constructed along S. Lake Storey Road which is under the
jurisdiction of Knox County. Under the agreement, the City will be responsible for the entire cost
of the construction of the path. Knox County will continue maintenance and jurisdictional
responsibility over S. Lake Storey Road, including the guardrail, culverts, and aggregate shoulders
along the roadway. The City would agree to maintain at its own expense the new multi-use path
and some items constructed with the path such as aggregate shoulders along the path, path
markings, bollards, and signage. The City will also clear vegetation that may obstruct the path.
The project is scheduled for an IDOT letting in November.
Item 24-4062 Purchase of Five Buses
Staff recommend approval of waiving normal purchasing policies and approving the purchase of
five 22-passenger SMD buses from Midwest Transit Equipment utilizing IDOT’s Consolidated
Vehicle Procurement Program for a total cost of $904,260.00. With City Council approval of this
purchase and concurrence from IDOT for this purchase, the City will be able to issue a purchase
order to Midwest Transit Equipment, securing the city’s place in line for the purchase of the
buses. Sufficient funds are available for this purchase, with $900,000.00 paid from the active
federal grant, and the remaining $4,260.00 paid from the Public Transportation Fund.
TOWN BUSINESS
Item 24-9019 Town Bills
Respectfully submitted,
Eric Hanson
City Manager
September 3, 2024 Page 1 of 5
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
September 3, 2024
6:00 p.m.
Called to order by Mayor Peter Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis,
Dwight White, Heather Acerra, Sarah Davis, and Steve Cheesman, 7. Absent: Council Member
Evan Miller, 1. Also Present: City Manager Eric Hanson, City Attorney Dan Alcorn, and Deputy
City Clerk Ericka Gugliotta.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
A moment of silence was observed in lieu of an invocation.
Proclamations: Workforce Development Month
United Way
Council Member Dennis moved, seconded by Council Member Acerra, to approve the minutes of
the City Council’s regular meeting from August 19, 2024.
Roll Call #2:
Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Miller, 1
Chairman declared the motion carried.
PUBLIC COMMENT
Jeanette Churnin invited everyone to attend the NAACP Freeedom Fund Gala this Saturday at
Cedar Creek Hall. This year’s speaker is internationally known as a teacher, lecturer and diversity
trainer, Jane Elliott. Elliott is best known for her blue eyes brown eyes exercise she conducted
with her students after the assasination of Martin Luthar King, Jr. This was made into a
documentary titled "The Eye of The Storm”. Jane Elliott is considered the forerunner of diversity
training and has done training for major corporations, the IRS, US Navy, and US Postal Service.
She has spoken to hundreds of universities and has appeared on the Oprah Winfrey Show many
times. Anyone wanting tickets can contact her or anyone on the NAACP executive board.
September 3, 2024 Page 2 of 5
Ms. Chernin also thanked her Alderman, Heather Acerra. She and Acerra visited neighborhoods
in the area with vacated and dilapitated homes. Both agree that these homes need to be brought
up to code or demolished. She thanked Alderman Acerra for following up on these issues.
CONSENT AGENDA #2024-15
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
24-3039
Approve a lease agreement with M & M Golf Cars, LLC for golf carts and utility vehicle for Bunker
Links Golf Course.
24-3040
Approve the bid from McScot Golf Inc. in the amount of $180,339 for the design, con struction,
and installation of a new backstop and baseline netting system for the ball diamond located at
H.T. Custer Park.
24-6003
Approve the appointment of David Marshall, Overall Code Review Commission, term expiring
June 2026.
24-8014
Approve bills in the amount of $1,435,447.79 and advance checks in the amount of
$1,036,579.55.
Council Member Dennis moved, seconded by Council Member Davis, to approve Consent Agenda
2024-15.
Roll Call #3:
Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Miller, 1.
Chairman declared the motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
BIDS, PETITIONS, AND COMMUNICATIONS
24-3041
Council Member White moved, seconded by Council Member Davis, to approve the bid from W.F.
Scott Decorating, Inc. in the amount of $32,100.00 to paint various areas in City Hall.
Roll Call #4:
September 3, 2024 Page 3 of 5
Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Miller, 1.
Chairman declared the motion carried.
24-3042
Council Member Dennis moved, seconded by Council Member Davis, to approve a base bid and
four alternative bids for the Simmons Street Parking Lot and Streetscape project in the amount
of $2,502,284.94 from Gunther Contruction, a division of UCM, Inc.
Roll Call #5:
Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Miller, 1.
Chairman declared the motion carried.
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
Council Member Dennis moved, seconded by Council Member Acerra, to sit as the Town Board.
The motion carried.
TOWN BUSINESS
24-9017
Trustee Acerra moved, seconded by Trustee Davis, to approve Town bills and warrants to be
drawn in payment of same.
Fund Title Amount
Town Fund $14,435.44
General Assistance Fund $7,589.35
IMRF Fund
Social Security/Medicare Fund
Liability Fund
Audit Fund
Total $22,024.79
Roll Call #6:
Ayes: Trustees Hix, Dennis, White, Acerra, Davis, and Cheesman, 6.
Nays: None
Absent: Trustee Miller, 1.
Chairman declared the motion carried.
September 3, 2024 Page 4 of 5
24-9018
Trustee Davis moved, seconded by Trustee White, to receive the Town Audit for the year ended
December 31, 2023.
Roll Call #7:
Ayes: Trustees Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 6.
Nays: None
Absent: Trustee Miller, 1.
Chairman declared the motion carried.
Trustee Dennis moved, seconded by Trustee Acerra, to resume as the City Council. The motion
carried.
CLOSING COMMENTS
Council Member White stated he was glad to see Gunther Contruction was awarded the bid for
the parking lot and streetscape project. White also commended the improvements at HT Custer
Park and Bunker Links Golf Course. Alderman White added that he attended the Labor Day
parade, which is one of the longest running parades in the Country. White expressed his hope
for the city to continue to grow and move forward and that Galesburg is a great place to live.
Alderman Acerra stated that she and friends, who recently immigrated from Ukraine had a great
weekend in Galesburg. They attended the Labor Day parade and the Stearman Fly-In where they
had the opportunity to fly in a biplane. They also went to local restaurants and visited many of
our historic homes. These experiences make her very proud of her town and Acerra’s friends
stated that it was the best American weekend they have had .
Council Member Davis thanked the accounting firm that conducted the township audit. She also
expressed her appreciation for the township employees who maintain the records that were
audited which did not note any necessary changes.
Council Member Cheesman commended the great job that the council and community have done
to enhance recreational facilities such as HT Custer Park and Bunker Links Golf Course. Cheesman
also agreed with Jeanette Churnin’s sentiments, and we need to continue to prioritze improving
the aesthetics of the town. Property repairs and upkeep need to continue to be a priority.
Council Member Hix noted he too attended the Labor Day parade which had a great turnout . Hix
thanked Director of Parks and Recreation Don Miles and his staff for the great job they do at the
golf course and other recreational facilities. Hix also thanked Community Development Director
Gugliotta for working with him on some possible development ideas. Hix greatly appreciates that
both Directors are always available to answer any questions and help when needed.
Council Member Dennis added that the City lost a local icon over the weekend. Frank Rogers
who was the president of R&B distributors in Galesburg. He will be truly missed.
September 3, 2024 Page 5 of 5
Mayor Schwartzman stated that he was in the Labor Day parade and appreicated all the positive
energy from all of those in attendance. The mayor announced that the Stearman Fly-In is being
held this week and has a record number of biplanes at this year’s event. This coming Saturday is
community day at the Fly-In and he encouraged everyone to attend.
The Mayor acknowledged the many volunteers in the community such as the volunteers at the
Stearman, as well as the Knox College Football team who assisted with the Blessings in a Backpack
project. The mayor also announced this weekend was the opening game for the Knox College
Football team and attendance is free. Mayor Schwartzman also thanked the volunteers who
water the flower boxes on the fencing for the railroad crossings in town. It’s people like this that
make the city beautiful.
Mayor Schwartzman also mentioned that this was the last week to donate to Fill the Boot for
MDA. He believes that the Galesburg Fire Department is on track to break records and to again
raise the second highest amount of donations in the State.
Mayor Schwartzman announced that the first ever scrabble tournament will be held in Galesburg.
There will be two tournaments on September 14th and 15th. Mayor hopes that this will be the
first of many annual tournaments in Galesburg.
Council members reminded everyone that the Lion’s Club will be hosting the Stearman pancake
breakfast at the Galesburg Airport.
There being no further business, Council Member Dennis moved, seconded by Council Member
Acerra, to adjourn the regular meeting at 6:36 p.m.
Roll Call #8:
Ayes: Council Members Hix, Dennis, White, Acerra, Davis, and Cheesman, 6.
Nays: None
Absent: Council Member Miller, 1.
Chairman declared the motion carried.
Peter D. Mayor Schwartzman, Mayor
Ericka Gugliotta, Deputy City Clerk
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CITY OF GALESBURG
COUNCIL LETTER
SEPTEMBER 16, 2024
AGENDA ITEM: Funding Resolution for the Lake Storey Multi-use Path project.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend approval of the funding resolution for the City share of construction costs for the
project.
BACKGROUND: The Illinois Department of Transportation requires passage of a resolution
appropriating the funds for the City’s local share of the construction for the Lake Storey Multi-
use path project. The City was awarded a federal Illinois Transportation Enhancement Program
(ITEP) grant in the amount of $2 million for a project to construct a multi-use path along S. Lake
Storey Road from W. Lake Storey Road to Woodblock Rd. just west of US 150.
The proposed funding resolution appropriates the necessary local matching funds required for
the project. The total cost of the project is estimated at $2,142,00.00. The estimated cost for
the City’s share of the construction is $230,000 and will be paid from Utility Tax funds. The
project is scheduled for an IDOT letting in November.
BUDGET IMPACT: There are sufficient funds budgeted for this work in 2024 in the Utility Tax
Fund (Fund 59).
SUPPORTING DOCUMENTS:
1.Funding Resolution
24-2020
RESOLUTION NO.____________
A Resolution for:
Section No: 19-01502-40-BT
Job No.: C-94-042-23
Project No.: 4ZL0(728)
WHEREAS, the City of Galesburg is proposing to construct a multi-use path along the
north side of S. Lake Storey Road from W. Lake Storey Road to Woodblock Road; and
WHEREAS, the above stated improvement will necessitate the use of funding provided
through the Illinois Department of Transportation (IDOT) and signee; and
WHEREAS, The use of these funds requires a joint funding agreement (AGREEMENT)
with IDOT; and
WHEREAS, the improvement requires matching fund.
NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of
Galesburg as follows:
SECTION 1 The Mayor and Council of the City of Galesburg hereby appropriates
$230,000 or as much as may be needed to match the required funding to complete the proposed
improvement from Local Funds and furthermore agree to pass a supplemental resolution if
necessary to appropriate additional fund for completion of the project.
SECTION 2 The Mayor and the City Clerk are hereby authorized to execute an
AGREEMENT with IDOT for the above-mentioned project.
SECTION 3 This resolution will become Attachment 3 of the AGREEMENT.
SECTION 3 The City Clerk of Galesburg is directed to transmit 3 (three) copies of the
AGREEMENT and Resolution to IDOT District Four Bureau of Local Roads and Streets.
I, Kelli Bennewitz, City Clerk in and for Galesburg, Illinois, and keeper of the records and files
thereof, as provided by statute, do hereby certify the forgoing to be true, perfect and complete copy
of the resolution approved by the City Council at its meeting on the ____ day of
_________________, 20____, by a roll call vote as follows:
Roll Call #:_________________
Ayes:__________________________________________________________________________
_______________________________________________________________________________
Nays:__________________________________________________________________________
______________________________________________________________________________
Absent:________________________________________________________________________
____________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
IN TESTIMONY WEREOF; I have unto set my hand and seal, at my office, this ____ day of
_________________, 20____.
(seal)
___________________________________________________________________________________________
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CITY OF GALESBURG
COUNCIL LETTER
SEPTEMBER 16, 2024
AGENDA ITEM: Resolution for the temporary closure of Main Street for the 2024 Treat Street
event.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend the Council approve this Resolution.
BACKGROUND: The 2024 Treat Street event is scheduled to be held on Main Street from
Chamber Street to the east side of the public square in the downtown area on Saturday, October
26, 2024, from 11:00 a.m. to 1:00 p.m. with a road closure time of 10:00 a.m. to 1:30 p.m.
In order to close Main Street (US 150) the Illinois Department of Transportation requires the City
Council to approve the attached resolution. A detour will be established around Main Street
utilizing Seminary Street and Ferris Street. Main Street (US 150) is a state-marked route and
needs the approval of IDOT, which is requested in the form of the attached Resolution.
Street Division personnel are responsible for the signing/barricading of this detour and street
closure.
BUDGET IMPACT: Cost of implementation is included in the Street Division Budget.
SUPPORTING DOCUMENTS:
1.Resolution
24-2021
City of Galesburg Treat Street event City
Galesburg
Event Main St. (US 150)
City Galesburg 10 a.m. 10/26/24 1:30 p.m. 10/26/24
City Council City
Galesburg Main St. (US 150)Seminary Street
Broad Street
10 a.m 1:30 p.m.Saturday, October 26 24
Seminary Street to Ferris Street to Broad Street
City of Galesburg
City
City
City
City
____________________________________________________________________________________________
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CITY OF GALESBURG
COUNCIL LETTER
SEPTEMBER 16, 2024
AGENDA ITEM: Approval for purchase of vehicle printers for the Galesburg Police Department
(GPD) and the Knox County Sherrif’s office (KCSO) e-Citation system.
SUMMARY RECOMMENDATION: The City Manager, Police Chief, IT Manager, and Purchasing
Agent recommend the purchase of forty-one Seiko printers from CDS for a combined cost of
$33,087.00
BACKGROUND: As part of the new eCitation system being adopted by the Galesburg Police
Department (GPD) and the Knox County Sheriff’s office (KCSO), new Seiko vehicle printers will
need to be purchased and installed in all patrol vehicles.
Two printers have been ordered for GPD to use in the development and testing of the system;
however, due to the ten-week delivery lead time for those printers, the remaining thirteen
printers will need to be purchased now, to be installed and ready for use prior to the
development and implementation of the eCitation for GPD and KCSO. GPD is currently working
with the software provider, ProPhoenix, to develop a timeline for implementation.
The quotes for thirteen GPD vehicle eCitation printers are listed below.
Vendor Quote for 13 eCitation printers for GPD
CDS $10,491.00
Connection $11,254.36
StrictlyTech $10, 608.00
Titanium $10,942.00
Quotes for the twenty-eight vehicle eCitation printers are listed below.
Vendor Quote for 28 eCitation printers for KSCO
CDS $22,596.00
OSI $23,002.28
SHI $24,163.72
StrictlyTech $22,757.84
Both GPD and KCSO will purchase the eCitation printers from CDS. The quote for 13 eCitation
printers for GPD was $10,491.00 and the quote for 28 eCitation printers for KCSO was $22,596.00
totaling $33,087.00. The new quotes are a savings of $3,211.50 for GPD and $2,982.00 for KCSO
resulting in a total savings of $6,193.50.
24-4057
____________________________________________________________________________________________
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The GPD and KCSO vehicle printers will be two independent purchases by the city and KCSO will
be billed for their portion once the equipment is received. The printer purchase for the KCSO has
been approved by the Knox County Board.
City Council previously approved this purchase of non-proprietary hardware on June 3, 2024, as
part of the E-citation and E-crash systems agenda item. However, due to the change in vendor
and cost of the printers, City Council is requested to re-approve the purchase from CDS in the
total amount of $33,087.00.
BUDGET IMPACT: There are sufficient funds in the general fund for the city’s portion of the
purchase, and the Knox County Sheriff’s office will be billed at 100% for their portion.
SUPPORTING DOCUMENTS: None.
___________________________________________________________________________________________________________________________________________________________________________________________
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CITY OF GALESBURG
COUNCIL LETTER
SEPTEMBER 16, 2024
AGENDA ITEM: Western Illinois Regional Council (WIRC) housing rehabilitation grant application
agreement.
SUMMARY RECOMMENDATION: The City Manager and the Director of Community
Development recommend the approval of the Technical Services Agreement with WIRC and
$1,250 for the cost of submitting the application.
BACKGROUND: The Illinois Department of Commerce and Economic Opportunity (DCEO) Office
of Community Development administers the federal Community Development Block Grant
(CDBG) funds. In August, DCEO announced a new grant opportunity meant to assist landlords in
replacing the HVAC systems in rental units occupied by low-to-moderate income (LMI) tenants.
The 2025 application round is anticipated to award $21,614.873 to 15 communities. Applications
for the program are due on November 6, 2024.
All projects funded through this program must benefit at least 51 percent LMI tenants, as
determined by HUD Section 8 Income Guidelines. The maximum amount of the grant is
anticipated to be $2,000,000. The grant funds are used to assist eligible landlords/property
owners with replacement of partial or total HVAC systems in low-to-moderate (LMI) income
qualified rental units. Properties must have six or less units and be located within the corporate
limits of the municipality. There is no match required by the property owner or the City. However,
the City is encouraged to provide $10,000 in matching funds to improve the competitive rating
in the grant award process.
WIRC has considerable experience administering housing rehabilitation grants. They also have
qualified licensed inspectors and contractors on staff who can assess each home to determine
the extent of replacement needed for the HVAC system. If the City is successful in receiving the
grant, WIRC will administer the grant, and their administration costs will be paid from grant
funds. Per this agreement, the City will pay WIRC to apply for the grant. The expenditure will be
$1,250 for the base cost of submitting the application.
BUDGET IMPACT: The agreement costs will be paid from Fund 26, the UDAG Fund.
SUPPORTING DOCUMENT:
1.Agreement with WIRC.
24-4058
TECHNICAL ASSISTANCE AGREEMENT
THIS AGREEMENT, made and concluded this 3rd day of September 2024, between the City of
Galesburg hereinafter referred to as the Grantee, and the Western Illinois Regional Council
Community Action Agency, hereinafter referred to as WIRC CAA,
WITNESSETH: That said WIRC CAA, at the request of the Grantee, does hereby agree to complete an
Illinois Department of Commerce and Economic Opportunity (DCEO) Community Development Block
Grant – Coronavirus Funds(CDBG-CV) Healthy Houses Grant Application for the Grantee. The WIRC CAA
agrees to submit said application for the sum of $1,250.00.
FURTHERMORE: WIRC CAA shall request payment after the application submission date: November 6,
2024
IN WITNESS WHEREOF, WIRC CAA and the Grantee have hereunto respectively set their hands and seals
on the day and year first written.
Attest:
By: __________________________ By: __________________________
Mayor, City of Galesburg
Western Illinois Regional Council Attest:
By: __________________________ By: __________________________
Housing Programs Manager, WIRC CAA
1
CONTRACT FOR PROFESSIONAL AND TECHNICAL SERVICES
PART I
AGREEMENT
THIS AGREEMENT, entered into this 3rd day of September 2024, by and between the City
of Galesburg, Knox County, State of Illinois, (hereinafter called the grantee), and the Western Illinois Regional Council Community Action Agency, (hereinafter called the Program Administrator) a regional council of public officials organized and existing pursuant to 50 ILCS 10/1 (1992) (hereinafter referred to as WIRC): WITNESSETH THAT: WHEREAS, the grantee desires to implement a program for
installation and/or replacement of entire Heating, Ventilation and Air Conditioning
(HVAC) Systems in multi-family, low to moderate income rentals and related activities under the general direction of the Illinois Department of Commerce and Economic Opportunity (DCEO) Community Development Block Grant (CDBG); and WHEREAS, the grantee desires to engage the WIRC to render certain services in connection with the program's administration and implementation, NOW, THEREFORE BE IT AGREED, by and between the grantee and WIRC as follows: 1. Scope of Services. The WIRC shall perform various services and tasks as might be required to assist the grantee in implementing its program responsibilities. All tasks performed by WIRC shall be in accordance with the rules and regulations as established by DCEO. Professional and technical services to be provided to the grantee shall include the following: a. Completion of all necessary environmental review requirements as required by the State of Illinois including compliance with federal and state regulations concerning historic preservation and floodplains. b. Preparation and maintenance of a financial management system including establishing a bookkeeping system, maintaining accurate and complete records of all transactions and issuing periodic financial reports to the grantee. c. All phases of program administration necessary to ensure expedient and efficient implementation of the Community Development Block Grant, including but not limited to the following:
2
1) establish and maintain program files; 2) complete and submit to DCEO the necessary paperwork and financial information needed prior to project start-up; 3) complete and submit to DCEO the necessary payment vouchers and documentation needed for payment of program funds by the State of Illinois Comptroller; 4) assist the grantee in completing the necessary paperwork to ensure a grant of
$300,000 from DCEO to the grantee for a landlord owned, rental unit housing rehabilitation project as outlined in the grant award documents as executed between DCEO and the grantee; 5) Provide marketing of the program which will include:
• Set up and conduct an informational meeting after grant award announcement;
• Development of brochures and informational sheets;
• Mail notices of meeting to local landlords in the community; 6) Schedule appointments for potential applicants; 7) The Program Administrator shall determine eligibility of the applicant based on documentation provided at the time of the application; 8) The Program Administrator shall be responsible for assessing the housing units and preparing the bid specifications; 9) The Program Administrator shall conduct partial and final inspections of the project; 10) The Program Administrator shall be responsible for preparing the following documents;
• Notice to Proceed;
• Owner-Occupied Rehabilitation Construction Contract;
• Rehabilitation Program Agreement;
• Pre-Construction Form;
• Invoices and CDBG Checks; and
• Prepare all lead documents. 11) The Grantee shall herein assign the Program Administrator the rights to sign program documents. This does not give the Program Administrator the right to sign program checks. The grantee shall have the responsibility to sign all CDBG checks.
3
12) The Program Administrator shall be the interpreter of the requirements in connection with the work and shall mediate all claims and disputes between the owner and the contractor; d. Monitor the project during its completion to ensure that all federal, state, and local program regulations are adhered to satisfactorily. e. Monitor equal opportunity activities of the grantee and any construction company involved in the project to ensure all federal, state, and local regulations are adhered to satisfactorily. f. If required, ensure compliance with all federal and state labor standards, including but not limited to, securing employee wage decisions, conducting payroll reviews and employee interviews, and report on wage compliance. g. Complete program closeout requirements to include preparation of a Grantee Performance Report and other DCEO close out materials and assisting as necessary in a program audit. 2. Time of Performance. The services of the WIRC shall commence upon the approval of the Agreement by the membership of the grantee governing body and the WIRC as executed by the Executive Director, and shall continue until all items listed as part of the Scope of Services section are completed. 3. Access to Information. It is agreed that all information data, reports, and records, and maps as are existing, available, and necessary for the carrying out of the work outlined previously shall be furnished to WIRC by the grantee and its agencies. No charge will be made to WIRC for such information and the grantee and its agencies will cooperate with WIRC in every way possible to facilitate the performance of the work described in the Agreement. 4. Compensation and Method of Payment. The maximum amount of compensation and reimbursement to be paid hereunder shall not exceed $21,000.00 to be paid as follows: a. The WIRC shall voucher in the following manner: Direct labor – include personnel and fringe benefit costs; Direct Costs – includes specifically defined costs, such as travel, postage, printing, and third party contractual services; Indirect Costs – includes office supplies, rent, utilities, and other miscellaneous expenses billed as a percentage of personnel.
4
b. All administrative cost invoices will give a brief description of the activities undertaken in relation to this agreement. c. The grantee may withhold up to 10 percent of the total contractual obligation from the final payment until such time as all program close-out requirements have been met and an audit the program funds has been conducted. 5. Prior Performance. The grantee hereby accepts any satisfactory performance pursuant to the Contract which may have occurred prior to the execution date of this Contract provided such performance meets with the approval of the grantee. 6. Indemnification. WIRC shall comply with the requirements of all applicable laws, rules and regulations, and shall exonerate, indemnify, and hold harmless the grantee and its agency members from and against them, and shall assume full responsibility for payments of federal, state, and local taxes on contributions imposed or required under the Social Security, Workers' Compensation and income tax laws. 7. Miscellaneous Provisions. a. This Agreement shall be construed under and in accord with the laws of the State of Illinois, and all obligations of the parties created hereunder are performable with the project area of the grantee. b. This Agreement shall be binding upon and insure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representatives, successors and assigns where permitted by this Agreement. c. In any case one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Agreement shall not be construed as if such invalid, illegal or unenforceable provision had never been contained herein. d. This Agreement may be amended by mutual agreement of the parties hereto and a writing to be attached to and incorporated into this Agreement. 8. Terms and Conditions. This Agreement is subject to the provision titled, "Terms and Conditions" and attached hereto and incorporated by reference herein. 9. Nothing in this Agreement shall be construed to authorize the provision of legal services by WIRC. 10. Acceptance of this Agreement confers upon the WIRC the authorization to act as signature authority on behalf of the recipient.
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IN WITNESS HERE OF, the parties have hereunto set their hands and/or seals. By: _____________________________________________ Peter Schwartzman Mayor _____________________ Date By: ____________________________________________ Nancy Mowen, Board Chair Western Illinois Regional Council CAA By: ____________________________________________ John Wilson, Interim CEO Western Illinois Regional Council CAA
6
PART II
TERMS AND CONDITIONS
1. Termination of Contract for Cause. If, through any cause, WIRC shall fail to fulfill in timely and proper manner its obligations under this Contract, or if WIRC shall violate any of the covenants, agreements or stipulations of this Contract, the grantee shall thereupon have the right to terminate this Contract by giving written notice to WIRC of such termination and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by WIRC under this Contract shall, at the option of the grantee, become its property and WIRC shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder. Notwithstanding the above, WIRC shall not be relieved of liability of the grantee for damages sustained by the grantee by virtue of any breach of the Contract by WIRC, and the grantee may withhold any payments to WIRC for the purpose of set-off until such time as the exact amount of damages due the grantee from WIRC is determined. 2. Termination for Convenience of the Grantee. The grantee may terminate this Contract at any time by giving at least ten (10) days notice in writing to the WIRC. If the Contract is terminated by the grantee as provided herein, WIRC will be paid for the time provided and expenses incurred up to the termination date. If this Contract is terminated due to the fault of WIRC, paragraph one hereof relative to termination shall apply. 3. Changes. The grantee may, from time to time, request changes in the scope of the services of WIRC to be performed hereunder. Such changes, including any increase or decrease in the amount of WIRC's compensation, which are mutually agreed upon by and between the grantee and WIRC, shall be incorporated in written amendments to this Contract. 4. Personnel. a. The WIRC represents that it has, or will secure at its own expense, all personnel required in performing the services under this Contract. Such personnel shall not be employees of or have any contractual relationship with the grantee. b. All of the services required hereunder will be performed by WIRC or under its supervision and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under state and local law to perform such services. c. Any work or services subcontracted hereunder shall be specified by written
7
contract or agreement and shall be subject to each provision of the Contract. 5. Assign ability. The WIRC shall not assign any interest on this Contract, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of the grantee. 6. Reports and Information. The WIRC shall furnish the grantee periodic reports pertaining to the work or services undertaken pursuant to this Contract, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract. 7. Records and Audits. The WIRC shall maintain accounts and records, including personnel, property and financial records adequate to identify and account for all costs pertaining to the Contract and such other records as may be deemed necessary by the grantee to assure proper accounting for all project funds, both state and non-state shares. These records will be made available for audit purposes to the grantee or any authorized representative to assure proper accounting for all project funds, both state and non-state shares, and will be retained for five (5) years after the expiration of this Contract unless permission to destroy them is granted by the grantee. 8. Compliance with Local Laws. WIRC shall comply with all applicable laws, ordinances, and codes of the state and local governments. 9. Equal Employment Opportunity. The WIRC agrees that it will comply with state and federal civil rights laws together with all requirements mandated by the regulations of the Department of Housing and Urban Development. No person in the United States shall, on the grounds of race, religion, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any programs or activities undertaken by the WIRC. The WIRC further agrees to comply with Executive Order 11246 as amended and subsequent laws, rules and regulations effectuating same, which prohibits discrimination because of race, color, religion, sex or national origin and requires that affirmative action be taken; and will require compliance with the above by its contractors, subcontractors, vendors, and suppliers with whom the WIRC does business. The WIRC has a Board-approved Affirmative Action Plan and takes affirmative action by recruiting, employing, and promoting protected class members, which include women, minorities, the handicapped, and veterans. The WIRC therefore provides opportunities for employment and advancement without regard for race, color, religion, sex, age, national origin, marital status, unfavorable discharge from military service (excluding dishonorable) or presence of a mental or physical handicap which does not impair ability to perform required tasks. This policy applies to every aspect of employment including, but not restricted to, recruitment,
8
hiring, placement, promotion, demotion, salary administration, transfer, training, compensation, reduction in work force and termination. 10. Interest of Members of the Grantee. No member of the governing body of the grantee, and no other officer, employee or agent of the grantee who exercises any functions or responsibilities in connection with the planning and carrying out of the program shall have any personal financial interest, direct or indirect, in this Contract; and WIRC shall take appropriate steps to assure compliance. 11. Interest of Other Local Public Officials. No member of the governing body of the locality and no other public official of such locality, who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and WIRC shall take appropriate steps to assure compliance. 12. Interest of WIRC and Employees. WIRC covenants that it presently has no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of its service hereunder. WIRC further covenants that in the performance of this Contract, no person having such interest shall be employed.
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AYS Page 1 of 1
COUNCIL LETTER
CITY OF GALESBURG
SEPTEMBER 16, 2024
AGENDA ITEM: Special Event
SUMMARY RECOMMENDATION: Staff recommends approval of the AGES Community special
event application for a Haunted Trails Event to be held on the trails around Lakeside Nature
Center.
BACKGROUND: The attached special event application reserves Lakeside Recreation Trails every
Friday and Saturday in October to have haunted trails, hosted by AGES Community. Tickets for
the event are $20 per person. The City will receive 35% of the ticket sales after the first 100 tickets
are sold.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1.Special Event Application
2.AGES Community Walk of the Dead Haunted Trails 2024 Proposal
24-4059
AGES Community Walk of the Dead Haunted Trails 2024 Proposal
• 8 nights of operation (Oct 4, 5, 11, 12, 18, 19, 25 & 26)
• Tickets $20 per person. (This is a $5 increase from previous years.)
• City will provide use of ticket booth at Lakeside Water Park, use of electrical outlets at Nature
Center, use of trails and area surrounding the Nature Center, AED and First Aid Kits and
assorted road barricade, cones and barrels (if requested.)
• City will receive 35% percent of the ticket sales after the first 100 tickets sold. We need to
reserve the first 100 tickets sold to cover our costs. We estimate your take will be in excess
of $8,000.
Other considerations
• AGES Community will carry event insurance. (Certificate attached)
• AGES Community will provide a portable bathroom for the duration of the event.
• AGES Community will do trail maintenance for the city at no cost to the city.
• Any structures built for the haunt will be temporary, will cause no damage to natural
surroundings and will be erected no more than one month prior to the first night of operation.
Structures built on the old tennis courts will be erected after the Monarch Migration Festival.
All structures will be removed by November 30th.
• AGES Community will remove trash and will maintain the general cleanliness of the nature
center, trails and surrounding areas on the nights of operation.
• AGES Community takes the safety of our volunteers and our patrons seriously. We will
maintain the highest level of safety possible, including training our volunteers for emergency
situations, having written protocols for emergency situations, and several drills and practices of
emergency protocols. We will also have a first responder on site during all nights of operation.
COUNCIL LETTER
CITY OF GALESBURG
SEPTEMBER 16, 2024
AGENDA ITEM: Receive Rate Schedule for Towing and Storage Services from Cantrell’s
Towing, formerly Berg’s Towing & Automotive, Inc.
SUMMARY RECOMMENDATION: The City Clerk recommends the Rate Schedule for
the above-mentioned wrecker company based on their application for wrecker
rotation.
BACKGROUND: Per City of Galesburg Resolution 73-385, “any person operating a
Wrecker Service in the city must file with the City Council a schedule of rates for towing
and storage services and the rates as per schedule filed shall be charged unless a new
schedule shall be filed with the City Council. Those schedules will be in the custody of
the City Clerk and open to the public at any time.”
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1. Schedules of Rates
Prepared by KRB Page 1 of 1
City Clerk's Office
Operat ing under Council Manager form of Go vern ment Since 1957
Application for Wrecker Rotation List
Please submit this application and fee to the City Clerk's Office .
Fee of $100 .00 is due by January 1 every year per ord i nance number 17-3560, which was passed on
November 20,2017 .
New: __ x. __ Rate Schedule Change : __
Pr i nciple owner of business: _Aaron Tennant·--------------~-~-
L £a-rMU \~ &~iJStf~ ~ lict lz.4 Name of business: _Cantrell's Towing
Address of business : _2216 S Henderson St. Galesburg, IL Ir. t
U5e VI\\ snuYV\W toctt0 ro.t-Gr1 OU:
Business phone number: _309-792-8695 )(' 24-Hour phone number: _309-792-869~__x__
Residence address of owner: _18455 Robbins Rd . Pleasant Valley, IA 52726 _______ _
Home phone number of owner: _309-781-6508_ Cell phone number: _309-781-6508 ___ _
E-mail address of business: _Service@Cantrellstow.com. ____________ _
Regular Business Hours: _Monday-Friday 7:00am-4:00pm (Available 24/7 for towing) ____ _
Number of wreckers in service : _11_ Fire Extinguisher: _x_ yes __ no
Wrecker personne l information (more employees, please list information on the back of this form)
Name of Employee:_Alan Miller _____________________ _
_
_
_ _
Updated 01/2021
City Clerk's Office
Operat ing under Council Manager fonn of Go vernm ent Since 1957
Business Information
(a) Ordinance requires tow-truck service to have either an enclosed building or a lot securley enclosed
with a fence at least 61 in height. Does you service provide :
Enclosed building for vehicle storage: _X_Yes No
And/or
Lot sescured with a fence at least 61 in height: _X_Yes No
(b) Is there an office at place of business open to the public during business hours? _X_ Yes __ No
(c) Is there a qualified operator for your wrecker service on a 24-hour basis? _X_Yes No
(d) Do you agree to mainta i n records of vehicles towed by the Police Department as outlined in the
towing ordinance? _X_Yes No
Towing Capacity
Vehicles Yes No
(a) Automobiles _x_
(b) Bus _x __
(c) Campers _x_
(d) Farm Tractor _x __
(e) House Trailer _x_
(f) Motorcycle _x __
(g) Semi Tra il er _x_
{h) Trailer _x_
(i) Truck-pi ck up _x_
(j) Truck-one ton or more x ---
(k) Truck Tractor _x __
Insurance Requirements
Gargaekeepers Liability Insurance inan amount no less than :
$100,000 property damage insurance _X_Yes __ No
$100,000/$300,000 personal injury insurance
$100,000/$300,000 garage l iability insurance
Schedule of Rates (Inside City Limits)
Average Accident
Bus i ness Hours: $250 ---
After Hours: $250 ----
Mechanical Problems Junk
$250 ____ _ $250 ____ _
$250 ____ _ $250 ____ _
Removal of debris from highway : $125 ___________________ _
Updated 01/2021
City Clerk's Office
Operating under Council Manager form of Government Since 1957
Inside Storage $75 ___ per day
Outside Storage $40 ____ per day
Your towing and storage fees may not esceed what is listed on your current City wrecker application .
The City of Galesburg will not call wrecker services that exceed the schedule of rates on file with the City
Clerk's Office .
The above information is true and correct to the best of my knowledge. It is understood that in the even
that the requirements n;rn: are not met, cancellation of this application could result.
Owner's Signature: A_ r
Date:OS/16/2024 _______________ .....,... ________ _
Inspected by {Police Officer):/:/: ~?
Approvedby(Chiefof Police): ~ ~·
Date received by City Council:-----------------------
Updated 01/2021
Name Driver's License Number Class ification Date of Birth
Scott Cutkomp 506AS0264 Class A 10/29/1979
Donovan Cantu C532-1649-8044 Class A 2/13/1998
Tyler Biland 6453-8179-6222 Class c 8/5/1996
Tanner Lopez L120-8018-9044 Class A 2/13/1989
Ti m Randles R534-8057-6028 Class A 1128/1976
Danny Cantrell C536-1795-5240 Class A 8/23/1955
Lonn ie Cantrell C536-5286-2104 Class c 4/11/1962
User:
Printed:09/10/2024 - 9:38AM
shelms
Transactions by Account
Batch:00016.09.2024
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10407-00 Amanda Jennings Cell Phone Allowance - AJennings 15.0008/31/2024
001-0000-10407-00 ProPhoenix Corporation ProPhoenix annual maintenance ETSB portion for 2025 45,047.11 000009279809/10/2024
001-0000-10407-00 Stratus Networks, Inc 09/24 Service - Acct# 7483 494.8709/10/2024
001-0000-10407-00 ProPhoenix Corporation ProPhoenix annual maintenance ETSB portion for 2024 15,015.70 000009279809/10/2024
001-0000-10701-00 Jensen Information Tech Inc 2ea Galesburg and Oquawaka - Watchguard T40 - Jan to Aug 2025 159.99 000009280509/10/2024
001-0000-10701-00 Jensen Information Tech Inc Primary Firewall - Watchguard M4600 - Jan to Aug 2025 3,466.66 000009280509/10/2024
001-0000-10701-00 Jensen Information Tech Inc PSB - KCSO boarder - Watchguard T20 - Jan to Aug 2025 39.99 000009280509/10/2024
001-0000-10701-00 Jensen Information Tech Inc PSB - LEADS boarder - Watchguard T20 - Jan to Aug 2025 39.99 000009280509/10/2024
001-0000-10701-00 Jensen Information Tech Inc IDOT Boarder control - Watchguard M470 - Jan to Aug 2025 333.33 000009280509/10/2024
001-0000-10701-00 ProPhoenix Corporation ProPhoenix annual maintenance dispatch portion for 2025 14,959.86 000009279809/10/2024
001-0000-10701-00 ProPhoenix Corporation ProPhoenix annual maintenance Galesburg Police portion for 2025 1,368.90 000009279809/10/2024
001-0000-10701-00 ProPhoenix Corporation ProPhoenix annual maintenance Galesburg Fire portion for 2025 9,103.17 000009279809/10/2024
001-0000-10801-00 Ford of Galesburg TPMS Sensors 313.5508/31/2024
001-0000-10801-00 Map Automotive of Peoria Batteries 252.8408/31/2024
001-0000-22007-00 Illinois Office of the Attorney General 08/24 Sex Offender Registration Fund 0958 90.0009/10/2024
001-0000-22007-00 Illinois State Police 08/24 Offender Registration Fund 90.0009/10/2024
001-0000-22007-00 Treasurer of the State of Illinois 08/24 Sex Offender Registration Collections Fund 527 15.0009/10/2024
90,805.96Subtotal for Divison: 0000
001-0105-54000-00 Dwight White Cell Phone Allowance 30.0008/31/2024
001-0105-54000-00 Bradley Hix Cell Phone Allowance 30.0008/31/2024
001-0105-54000-00 Heather Acerra Cell Phone Allowance 30.0008/31/2024
001-0105-54000-00 Steve Cheesman Cell Phone Allowance 30.0008/31/2024
120.00Subtotal for Divison: 0105
001-0110-54000-00 Eric Hanson Cell Phone Allowance 30.0008/31/2024
001-0110-54000-00 Cathy St George Cell Phone Allowance 30.0008/31/2024
001-0110-54000-00 Kristin Robinson Cell Phone Allowance 30.0008/31/2024
001-0110-61000-00 Office Specialists, Inc.Pens, Copy Paper 123.9009/10/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 1
24-8015
Account Number Vendor AmountDescription PO No Date
213.90Subtotal for Divison: 0110
001-0115-51000-00 SpringbrookSoftware LLC 08/24 CivicPay PayPad Transaction Fee 32.0009/10/2024
001-0115-51000-00 AAA Certified Confidential Security Corp Destruction of Rabies Tags 3.4209/10/2024
001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 30.0008/31/2024
001-0115-55000-00 Central IL Munic. Clerks CIMCO Dues - Bennewitz, Gugliotta 60.0009/10/2024
125.42Subtotal for Divison: 0115
001-0120-54000-00 Jessica Pease Cell Phone Allowance 30.0008/31/2024
001-0120-54000-00 Janet Lytle Cell Phone Allowance 30.0008/31/2024
001-0120-54500-00 Jessica Pease Mileage Reimbursement-Central IL HR Conference-Bloomington-JPeas 118.5909/10/2024
178.59Subtotal for Divison: 0120
001-0160-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 155.3609/10/2024
001-0160-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 119.0409/10/2024
001-0160-59521-00 Knox County Humane Society 10/24 Animal Control Contract as per existing agreement 19,510.00 000009265609/10/2024
001-0160-59523-00 Galesburg Downtown Council 2023 Property Tax Levy - Maintenance 3,898.8409/10/2024
001-0160-59523-00 Galesburg Downtown Council 2023 Property Tax Levy - Add'l Maintenance 5,848.2609/10/2024
001-0160-83100-00 Election Commission Contribution to Election Commission for voting tabulators 67,299.50 000009278609/10/2024
96,831.00Subtotal for Divison: 0160
001-0205-51000-00 AAA Certified Confidential Security Corp Purge Service 361.6509/10/2024
001-0205-51000-00 SpringbrookSoftware LLC 08/24 CivicPay PayPad Transaction Fee 94.5009/10/2024
001-0205-54000-00 Sharon Heiden Cell Phone Allowance 30.0008/31/2024
001-0205-54000-00 Bobbi Chockley Cell Phone Allowance 30.0008/31/2024
001-0205-54000-00 Tanya Billeter Cell Phone Allowance 30.0008/31/2024
001-0205-54000-00 Denise Hensley Cell Phone Allowance 30.0008/31/2024
001-0205-54000-00 Jennifer O'hern Cell Phone Allowance 30.0008/31/2024
001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0008/31/2024
001-0205-61000-00 Office Specialists, Inc.Forks 58.5309/10/2024
001-0205-61000-00 Office Specialists, Inc.Copy Paper 244.9509/10/2024
939.63Subtotal for Divison: 0205
001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 30.0008/31/2024
001-0207-54000-00 Cameron Lemaster Cell Phone Allowance 30.0008/31/2024
001-0207-54000-00 Orlando Lucero Cell Phone Allowance 30.0008/31/2024
001-0207-55800-00 Jensen Information Tech Inc IDOT Boarder control - Watchguard M470 - Sept to Dec 2024 166.66 000009280509/10/2024
001-0207-55800-00 Jensen Information Tech Inc Primary Firewall - Watchguard M4600 - Sept to Dec 2024 1,733.33 000009280509/10/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0207-61700-00 Graybar Electric Company Inc Assy Green HHB-Blank, Transceiver 541.3709/10/2024
001-0207-61700-00 Graybar Electric Company Inc Optical Communications Wall Mount, Optical Communications Kit 112.3209/10/2024
2,643.68Subtotal for Divison: 0207
001-0305-51500-00 Gatehouse Media Public Notices Acct# 857927 96.3409/10/2024
001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 30.0008/31/2024
126.34Subtotal for Divison: 0305
001-0306-51000-00 SpringbrookSoftware LLC 08/24 CivicPay PayPad Transaction Fee 6.0009/10/2024
001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0008/31/2024
001-0306-54000-00 Daniel Koerner Cell Phone Allowance 30.0008/31/2024
001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0008/31/2024
001-0306-54000-00 Eric Heiden Cell Phone Allowance 30.0008/31/2024
001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0008/31/2024
001-0306-55800-00 City Blue Technologies, Llc 08/24 Service Contract 131.2509/10/2024
001-0306-61000-00 Office Specialists, Inc.Clips 26.1909/10/2024
001-0306-61000-00 Office Specialists, Inc.Bowls 11.1309/10/2024
324.57Subtotal for Divison: 0306
001-0410-51000-00 SpringbrookSoftware LLC 08/24 CivicPay PayPad Transaction Fee 6.0009/10/2024
001-0410-54000-00 Jamie West Cell Phone Allowance 30.0008/31/2024
001-0410-54000-00 Michael Doi Cell Phone Allowance 30.0008/31/2024
001-0410-54000-00 Matthew Kirgan Cell Phone Allowance 30.0008/31/2024
001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0008/31/2024
001-0410-55800-00 City Blue Technologies, Llc 08/24 Service Contract 131.2509/10/2024
001-0410-61000-00 Office Specialists, Inc.Bowls 11.1409/10/2024
001-0410-61000-00 Office Specialists, Inc.Envelopes 4.1209/10/2024
272.51Subtotal for Divison: 0410
001-0445-54000-00 Myron Miller Cell Phone Allowance 30.0008/31/2024
001-0445-55500-00 Map Automotive of Peoria Core for Battery 36.0008/31/2024
001-0445-62500-00 German-Bliss Equipment Thrust Bearing #178 80.9409/10/2024
001-0445-62500-00 Advance Auto Parts Filter Kit #601 53.7009/10/2024
001-0445-62500-00 Autozone Alignment Rod #178 21.0009/10/2024
001-0445-63000-00 Advance Auto Parts Tape 10.7209/10/2024
232.36Subtotal for Divison: 0445
001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0008/31/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 3
Account Number Vendor AmountDescription PO No Date
001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0008/31/2024
001-0450-54000-00 Marc McMahon Cell Phone Allowance 30.0008/31/2024
001-0450-67500-00 JR Knaack Reimbursement - Prescription Safety Glasses 251.2009/10/2024
341.20Subtotal for Divison: 0450
001-0505-51000-00 Campion, Barrow & Assoc.05/30 - Law Enforcement Testing 465.0009/10/2024
001-0505-51000-00 Campion, Barrow & Assoc.08/16 - Law Enforcement Testing 465.0009/10/2024
930.00Subtotal for Divison: 0505
001-0510-51000-00 Animal Medical Center Wellness Exam, Vaccines, Idexx Basic - Dax 203.8209/10/2024
001-0510-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 159.9009/10/2024
001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Russell Idle Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Anthony Oligney-Estill Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Magdalene Semington Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Christopher Hootman Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Lane Mings Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0008/31/2024
001-0510-54000-00 Mark McLaughlin Cell Phone Allowance 30.0008/31/2024
001-0510-54500-00 Matthew Howard Meals - ARIDE - Macomb IL - MHoward 14.0009/10/2024
001-0510-54500-00 University of Illinois Patrol Rifle training for Kyle Jackson 464.00 000009280609/10/2024
001-0510-54500-00 University of Illinois Taser training for Kyle Jackson 210.00 000009280609/10/2024
001-0510-54500-00 University of Illinois Basic Law Enforcement Training for Kyle Jackson 7,434.00 000009280609/10/2024
001-0510-54500-00 Kobe Ramirez Meals - ARIDE - Macomb IL - KRamirez 14.0009/10/2024
001-0510-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 63.0009/10/2024
001-0510-55800-00 ProPhoenix Corporation ProPhoenix annual maintenance Galesburg Police portion for 2024 456.30 000009279809/10/2024
001-0510-57500-00 JSLK Management Iowa LLC Anderson - 2024 Police Uniform Cleaning as per agreemen 10.25 000009263809/10/2024
001-0510-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 189.8909/10/2024
001-0510-61000-00 Office Specialists, Inc.Toner 146.4109/10/2024
001-0510-61000-00 Office Specialists, Inc.Envelopes, Notebooks 115.4809/10/2024
001-0510-62500-00 Advance Auto Parts Oil Filter #49 2.6509/10/2024
001-0510-62500-00 Ford of Galesburg TPMS Sensors #23 188.1309/10/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0510-62500-00 Ford of Galesburg Shaft Kit #23 323.0209/10/2024
001-0510-62500-00 Yemm Chevrolet, Inc-Geo Door Handle #49 47.7809/10/2024
001-0510-65500-00 Galesburg Electric, Inc.Recycle Lights 8.4009/10/2024
001-0510-66500-00 Super Smart Shoppers Drug Test Kits, Box Sealing Evidence Tape 137.9609/10/2024
001-0510-67500-00 Artistic Engraving Officer Badges W/ Safety Catch 1,025.9409/10/2024
001-0510-67500-00 Ray O'Herron Co., Inc.Pants - GTrulson 169.0009/10/2024
001-0510-69300-00 Animal Medical Center Medicine - Dax 16.3009/10/2024
11,790.23Subtotal for Divison: 0510
001-0550-54000-00 Amanda Jennings Cell Phone Allowance 15.0008/31/2024
001-0550-54000-00 Raymundo Martinez Cell Phone Allowance 30.0008/31/2024
001-0550-54000-00 Joshua Simons Cell Phone Allowance 30.0008/31/2024
001-0550-55800-00 Jensen Information Tech Inc PSB - LEADS boarder - Watchguard T20 - Sept to Dec 2024 20.00 000009280509/10/2024
001-0550-55800-00 Jensen Information Tech Inc PSB - KCSO boarder - Watchguard T20 - Sept to Dec 2024 20.00 000009280509/10/2024
001-0550-55800-00 ProPhoenix Corporation ProPhoenix annual maintenance dispatch portion for 2024 charged 4,986.62 000009279809/10/2024
001-0550-61000-00 Office Specialists, Inc.Folder, Note Pads, Post It Pads 213.9709/10/2024
001-0550-85902-00 ProPhoenix Corporation ProPhoenix annual maintenance Knox County Jail portion paid by c 5,201.81 000009279809/10/2024
10,517.40Subtotal for Divison: 0550
001-0605-51000-00 Klingner & Associates, P.C. - Architectural GroupHawthorne Fire Training Building Condition Evaluations 2,129.25 000009266709/10/2024
001-0605-51000-00 Klingner & Associates, P.C. - Architectural GroupFremont Fire Station Building Condition Evaluations 2,335.50 000009266709/10/2024
001-0605-51000-00 Klingner & Associates, P.C. - Architectural GroupDesign Services for replacement of water piping and review gener 1,165.50 000009269509/10/2024
001-0605-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 128.1209/10/2024
001-0605-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 128.1209/10/2024
001-0605-54000-00 Derek Perry Cell Phone Allowance 30.0008/31/2024
001-0605-54000-00 John Seitz Cell Phone Allowance 30.0008/31/2024
001-0605-54000-00 Jennifer Moser Cell Phone Allowance 30.0008/31/2024
001-0605-54000-00 Randy Hovind Cell Phone Allowance 30.0008/31/2024
001-0605-54000-00 David Farrell Cell Phone Allowance 30.0008/31/2024
001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0008/31/2024
001-0605-55700-00 Galesburg Welding, Inc Made Two Drain Cover Plates 82.9209/10/2024
001-0605-55700-00 American Pest Control Inc 08/24 Pest Service 55.0009/10/2024
001-0605-55700-00 American Pest Control Inc 08/24 Pest Service 55.0009/10/2024
001-0605-55700-00 American Pest Control Inc 08/24 Pest Service 55.0009/10/2024
001-0605-55700-00 American Pest Control Inc 08/24 Pest Service 55.0009/10/2024
001-0605-55800-00 ProPhoenix Corporation ProPhoenix annual maintenance Galesburg Fire portion for 2024 3,034.39 000009279809/10/2024
001-0605-61000-00 Office Specialists, Inc.Envelope, Paper 42.0609/10/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 5
Account Number Vendor AmountDescription PO No Date
001-0605-61000-00 Office Specialists, Inc.USB Drives 29.7809/10/2024
001-0605-62500-00 Alexis Fire Equipment Co., Inc.Priming Pump 1,132.2909/10/2024
001-0605-65000-00 Office Specialists, Inc.Oil Absorbent 99.0009/10/2024
001-0605-66500-00 Supreme Radio Communications, Inc.Fire Pager, Charger 555.5609/10/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - DRogers 79.9809/10/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Pants - JSeitz 318.0009/10/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - DRogers 79.6009/10/2024
11,740.07Subtotal for Divison: 0605
Subtotal for Fund 001 228,132.86
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 588.63 000009261609/10/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 692.50 000009261609/10/2024
011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 1,246.50 000009261609/10/2024
2,527.63Subtotal for Divison: 0000
Subtotal for Fund 011 2,527.63
013-0000-62510-00 Herr Petroleum Corp 305.2 Gal Unleaded Ethanol - Fuel (one-time grant) 930.73 000009279508/31/2024
013-0000-62510-00 Herr Petroleum Corp 368.7 Gal - Unleaded Ethanol - Fuel (one-time grant) 1,124.38 000009279508/31/2024
013-0000-76000-00 Farnsworth Group, Inc.Construction Administration for Lancaster Park Renovations 3,742.09 000009279309/10/2024
5,797.20Subtotal for Divison: 0000
Subtotal for Fund 013 5,797.20
014-0000-66000-00 Graybar Electric Company Inc Assy Green HHB-Blank, Transceiver 541.3709/10/2024
014-0000-66000-00 Graybar Electric Company Inc Optical Communications Wall Mount, Optical Communications Kit 112.3209/10/2024
653.69Subtotal for Divison: 0000
Subtotal for Fund 014 653.69
016-0000-54000-00 Michael Ingles Cell Phone Allowance 30.0008/31/2024
016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0008/31/2024
016-0000-54000-00 Allison Buccalo Cell Phone Allowance 30.0008/31/2024
016-0000-54000-00 Andrew Swanson Cell Phone Allowance 30.0008/31/2024
016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0008/31/2024
016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0008/31/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 6
Account Number Vendor AmountDescription PO No Date
180.00Subtotal for Divison: 0000
Subtotal for Fund 016 180.00
018-0000-66000-00 Contech Engineered Solutions Culverts 7,504.72 000009279109/10/2024
7,504.72Subtotal for Divison: 0000
Subtotal for Fund 018 7,504.72
019-1905-51000-00 Amilia Technologies USA Inc.08/24 Service Fee For Transactions 687.3409/10/2024
019-1905-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 119.0409/10/2024
019-1905-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 123.5809/10/2024
019-1905-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 150.8209/10/2024
019-1905-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 128.1209/10/2024
019-1905-54000-00 Angela Buchen Cell Phone Allowance 30.0008/31/2024
019-1905-54000-00 Hannah Johnson Cell Phone Allowance 30.0008/31/2024
019-1905-54000-00 Don Miles Cell Phone Allowance 30.0008/31/2024
019-1905-55800-00 Amilia Technologies USA Inc.08/24 Service 499.0009/10/2024
019-1905-59511-00 Galesburg Tourism Fund Sep 24 - Marketing Payment 2,500.0009/10/2024
019-1905-59511-00 Galesburg Tourism Fund Aug 24 - Tourism Agreement 15,833.3309/10/2024
019-1905-59528-00 Galesburg Community Foundation 07/24 - 2% Hotel/Motel Taxes 47,380.9609/10/2024
67,512.19Subtotal for Divison: 1905
019-1910-51000-00 Klingner & Associates, P.C. - Architectural GroupCity Hall Building Condition Evaluations 4,973.25 000009266709/10/2024
019-1910-55700-00 Kone, Inc Repair Elevator 820.2809/10/2024
019-1910-55700-00 First Glass, Inc.Installed New Wood Stops, Installation of Glass 2,192.0009/10/2024
019-1910-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service - On Site Services, Hydrotest 374.1509/10/2024
019-1910-55700-00 Dowers Roofing, Inc.Repair Leak, Remove & Reinstall Gravel Ballast 1,654.0009/10/2024
019-1910-55700-00 Helm Mechanical / Helm Service Repair Plugged Drain Line 269.0009/10/2024
019-1910-55700-00 American Pest Control Inc 08/24 Pest Service 50.0009/10/2024
019-1910-66000-00 Galesburg Electric, Inc.Lights, Connectors, Nuts 262.2109/10/2024
10,594.89Subtotal for Divison: 1910
019-1911-55700-00 American Pest Control Inc 08/24 Pest Service 65.0009/10/2024
019-1911-55700-00 Lambasio, Inc.Repair of Flush Valve Leak 316.3809/10/2024
019-1911-55700-00 Lambasio, Inc.Reset Toilet, Repaired Gasket 327.6009/10/2024
019-1911-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service -Fill Extinguisher, Hydrotest 1,285.8309/10/2024
019-1911-57500-00 Vestis 09/24 Service 26.7009/10/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 7
Account Number Vendor AmountDescription PO No Date
019-1911-65000-00 Office Specialists, Inc.Paper Towels 164.8009/10/2024
019-1911-65000-00 Office Specialists, Inc.Trash Bags, Toilet Paper 130.2109/10/2024
2,316.52Subtotal for Divison: 1911
019-1915-51000-00 Klingner & Associates, P.C. - Architectural GroupRR Station Building Condition Evaluations 3,204.25 000009266709/10/2024
019-1915-54000-00 Aaron Young Cell Phone Allowance 30.0008/31/2024
019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0008/31/2024
019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0008/31/2024
019-1915-55700-00 American Pest Control Inc 08/24 Pest Service 70.0009/10/2024
019-1915-56000-00 Terry Allen, Inc Bersie Williams Area - Toilet Rental - 1 Regular Unit. One Day 65.00 000009263609/10/2024
019-1915-57500-00 Vestis 08/24 Service 74.8609/10/2024
019-1915-57500-00 Vestis 08/24 Service 74.8609/10/2024
019-1915-62510-00 Herr Petroleum Corp 500.9 Gal Diesel #2 , 550.7 Gal Unleaded Ethanol 3,118.38 000009262809/10/2024
019-1915-62510-00 Herr Petroleum Corp 313.3 Gal Diesel #2, 263 Gal Unleaded Ethanol 1,686.43 000009262809/10/2024
019-1915-65500-00 Tri-State Water Motor Flange 385.7209/10/2024
019-1915-65500-00 Tri-State Water Motor SQ Flange, Seals 401.7209/10/2024
019-1915-65500-00 Martin, Inc Lock Nut, Cap, Kit, Pin Fastener 81.7109/10/2024
019-1915-68500-00 Tri-State Water Misc Chemicals 6.6509/10/2024
9,259.58Subtotal for Divison: 1915
019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0008/31/2024
019-1920-56000-00 M&M Golf Cars, LLC Aug 18th - Rental of 20 Golf Cars 780.0009/10/2024
019-1920-57500-00 Vestis 08/24 Service 58.2309/10/2024
019-1920-57500-00 Vestis 08/24 Service 58.2309/10/2024
019-1920-62510-00 Herr Petroleum Corp 117 Gal Diesel #2, 115.2 Gal Unleaded Ethanol 676.42 000009262909/10/2024
019-1920-62510-00 Herr Petroleum Corp 243.20 Gal Diesel #2, 337.8 Gal Unleaded Ethanol 1,712.65 000009262909/10/2024
019-1920-63500-00 Advanced Turf Solutions MU/ WZNB Greens, Foliar Pak 1,650.6409/10/2024
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 305.9209/10/2024
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 1,006.6609/10/2024
019-1920-64125-00 Butch's Pizza Inc.Pizzas 35.7509/10/2024
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 85.8009/10/2024
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 85.8009/10/2024
019-1920-64125-00 Office Specialists, Inc.Cups 103.5509/10/2024
019-1920-65000-00 Office Specialists, Inc.Toilet Paper, Paper Towels 75.1909/10/2024
019-1920-66000-00 Faulks Bros. Construciton, Inc.Non-Dried Lacon 1,131.2609/10/2024
7,796.10Subtotal for Divison: 1920
019-1925-65000-00 Office Specialists, Inc.Soap 56.7609/10/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 8
Account Number Vendor AmountDescription PO No Date
019-1925-66000-00 Galesburg Electric, Inc.Breaker 98.5809/10/2024
155.34Subtotal for Divison: 1925
019-1935-55700-00 J F Ahern Troubleshooting Service Call - FA System Install 997.0009/10/2024
019-1935-57500-00 Vestis 08/24 Service 454.4809/10/2024
1,451.48Subtotal for Divison: 1935
019-1940-64125-00 Gold Medal - Central Illinois, LLC Misc Concessions 85.6609/10/2024
85.66Subtotal for Divison: 1940
019-1950-64125-00 Gold Medal - Central Illinois, LLC Misc Concessions 61.9709/10/2024
019-1950-64125-00 Gold Medal - Central Illinois, LLC Misc Concessions 111.0409/10/2024
019-1950-68500-00 Tri-State Water Misc Chemicals 51.0009/10/2024
224.01Subtotal for Divison: 1950
019-1955-68500-00 Tri-State Water Misc Chemicals 61.8509/10/2024
61.85Subtotal for Divison: 1955
019-1965-51000-00 Lacky Monument Co.Date of Passing - Smith 250.0009/10/2024
019-1965-54000-00 Roger Darst Cell Phone Allowance 30.0008/31/2024
019-1965-57500-00 Vestis 08/24 Service 39.4409/10/2024
319.44Subtotal for Divison: 1965
019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0008/31/2024
019-1975-62500-00 Nichols Diesel Service, Inc Harness #106 84.1509/10/2024
019-1975-66500-00 Vermeer Sales & Service of Central IL, Inc Rope, Throw Weight, Carabiner 504.6009/10/2024
618.75Subtotal for Divison: 1975
Subtotal for Fund 019 100,395.81
020-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Abatement - Terminal Building 451.5009/10/2024
020-0000-56500-00 Crop Risk Services - MP Crop Insurance Acct# 1398078 488.0009/10/2024
020-0000-63500-00 James Inness 2024 Crop Expenses 7,494.4109/10/2024
020-0000-66000-00 Galesburg Electric, Inc.Combo Handy Elbow, Light, Galvanized Nipple, Nuts, Hole Plugs 92.0209/10/2024
8,525.93Subtotal for Divison: 0000
Subtotal for Fund 020 8,525.93
023-0000-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 146.2809/10/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 9
Account Number Vendor AmountDescription PO No Date
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Abatement - 694 US 150 1,041.3609/10/2024
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Abatement - 2069 Windish 3,377.8309/10/2024
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Abatement - 659 Knox Road 307.0209/10/2024
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Abatement - 1470 Grand 2,955.3209/10/2024
023-0000-83100-00 Lambasio, Inc.Replaced Outside Faucet, Water Line, Toilet - 1064 W Brooks St 1,605.5509/10/2024
9,433.36Subtotal for Divison: 0000
Subtotal for Fund 023 9,433.36
024-0000-83100-00 Western Smokehouse Partners LLC Development Agreement - Payment #1 150,000.0009/10/2024
150,000.00Subtotal for Divison: 0000
Subtotal for Fund 024 150,000.00
030-0320-62500-00 Ford of Galesburg TPMS Sensors,Tube Asy's 308.2108/31/2024
030-0320-62510-00 Herr Petroleum Corp 258.4 Gal Unleaded Ethanol 766.43 000009262708/31/2024
1,074.64Subtotal for Divison: 0320
030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0008/31/2024
030-0370-55500-00 Ford of Galesburg Diagnosis, Repair of Wire ASY, Anti-Freeze 3,705.6708/31/2024
030-0370-55700-00 Lambasio, Inc.Repair of Photoeye Sensor 112.0008/31/2024
030-0370-57500-00 Cintas, Inc 08/24 Service 278.3108/31/2024
030-0370-57500-00 Cintas, Inc 08/24 Service 174.2908/31/2024
030-0370-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 161.1608/31/2024
030-0370-62500-00 Gillig Fuel Level W/ Gauge 352.1008/31/2024
030-0370-62500-00 Ford of Galesburg Kit - Hardware 533.7508/31/2024
030-0370-62500-00 Thompson Truck & Trailer, Inc Trans Filter Kit 236.0008/31/2024
030-0370-62500-00 Thompson Truck & Trailer, Inc Coverfilter 235.2808/31/2024
030-0370-62500-00 Napa Auto Parts Sealed Beams 70.7408/31/2024
030-0370-62500-00 Pomp's Tire - Galesburg Tires 3,251.0408/31/2024
030-0370-62510-00 Herr Petroleum Corp 422.4 Gal Diesel #2 1,376.55 000009262708/31/2024
030-0370-62510-00 Herr Petroleum Corp 477.3 Gal Diesel #2 1,582.92 000009262708/31/2024
030-0370-65000-00 Office Specialists, Inc.Disinfectant Spray 111.3508/31/2024
12,211.16Subtotal for Divison: 0370
Subtotal for Fund 030 13,285.80
054-0000-63500-00 Timanda Landscaping & Garden Center Snowdance Tree 199.9509/10/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 10
Account Number Vendor AmountDescription PO No Date
199.95Subtotal for Divison: 0000
Subtotal for Fund 054 199.95
061-0000-10701-00 Van Meter, Inc Rockwell annual support renewal - Jan to Jul 2025 4,831.17 000009278309/10/2024
061-0000-10704-00 Sebis Postage 09/24 Postage for UB Bills 7,500.0009/10/2024
061-0000-20101-00 STANLEY PREFERRED PROPERTIES LLCRefund Check 060614-003, 759 E MAIN ST 3 48.6909/04/2024
061-0000-20101-00 JASMINE MORROW Refund Check 043353-002, 589 N BROAD ST 0.5909/04/2024
061-0000-20101-00 GREYLING SARGEANT Refund Check 008839-000, 1079 GARDEN LN 22.7908/27/2024
061-0000-20101-00 THOMAS MIKRUT Refund Check 067131-000, 554 ARNOLD ST 73.3609/04/2024
061-0000-20101-00 JASMINE MORROW Refund Check 043353-002, 589 N BROAD ST 97.2609/04/2024
061-0000-20101-00 THAD MOORE Refund Check 045791-012, 581 W TOMPKINS ST 104.4609/04/2024
061-0000-20101-00 JAMES THRALL Refund Check 049919-000, 1385 N CHERRY ST 32.5709/04/2024
061-0000-20101-00 HANNAH TAYLOR Refund Check 065302-000, 167 S WEST ST 20.1909/04/2024
061-0000-20101-00 SCOTT SLOUS Refund Check 067306-000, 570 LAWRENCE AVE 109.2108/27/2024
061-0000-20101-00 THOMAS MEDINA Refund Check 019670-001, 562 W BROOKS ST 96.2509/04/2024
061-0000-20101-00 JACOB SWARTZENTRUBER Refund Check 064020-000, 1144 FLORENCE AVE 40.7309/05/2024
061-0000-20101-00 TABITHA MAYANI Refund Check 067994-000, 1525 W MAIN ST 27.8609/04/2024
061-0000-20101-00 STANLEY PREFERRED PROPERTIES LLCRefund Check 060614-003, 759 E MAIN ST 3 138.6209/04/2024
061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-197, 530 PHILLIPS ST 129.2309/04/2024
061-0000-20101-00 RICHARD ORENSTEIN Refund Check 067015-000, 935 DAYTON DR 1 146.9909/04/2024
061-0000-20101-00 CHEYENNE TEEL Refund Check 049957-001, 274 PHILLIPS ST 88.1808/27/2024
061-0000-20101-00 MICHAEL NEILL Refund Check 067088-000, 1476 IMPERIAL AVE 78.4508/27/2024
061-0000-20101-00 JO WHITLATCH Refund Check 011422-015, 1060 BROWN AVE 54.6909/04/2024
061-0000-20101-00 TODD GOOD Refund Check 014208-002, 869 BEECHER AVE 31.0508/27/2024
061-0000-20101-00 ANDREW KLEINE Refund Check 051984-000, 995 N ACADEMY ST 35.7209/05/2024
061-0000-20101-00 JANET LAYTON Refund Check 051722-000, 1271 PARK VIEW RD 114.4409/04/2024
061-0000-20101-00 TRACI MARGOLIS Refund Check 018725-001, 1419 E MAIN ST 106.8109/04/2024
061-0000-20101-00 DANIEL LINSENMEYER Refund Check 063540-000, 662 JEFFERSON ST 61.3108/27/2024
061-0000-20101-00 MARTIN RENTALS Refund Check 051649-010, 1119 HAWKINSON AVE 11 160.5909/04/2024
061-0000-20101-00 TODD GOOD Refund Check 014208-001, 863 BEECHER AVE 66.3208/27/2024
061-0000-20101-00 CAROLE BATTERTON Refund Check 045627-000, 989 E FREMONT ST 53.6608/27/2024
061-0000-20101-00 SHERRILL ADCOCK ESTATE Refund Check 051412-000, 165 EDWARDS AVE 20.0108/27/2024
061-0000-20101-00 TIANQIUTAO CHEN Refund Check 067091-000, 74 LORRAINE DR 123.8809/05/2024
061-0000-20101-00 ADRIANA COLINDRES Refund Check 046098-000, 540 N PRAIRIE ST 5 66.8509/04/2024
061-0000-20101-00 LYNSEY GREGORY Refund Check 048349-001, 2171 MCMASTERS AVE 71.7909/04/2024
061-0000-20101-00 RANDI GRAY Refund Check 062777-000, 874 WARREN ST 27.7709/04/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 11
Account Number Vendor AmountDescription PO No Date
061-0000-51000-00 Pace Analytical Services LLC Water Testing 25.0009/10/2024
061-0000-51000-00 Pace Analytical Services LLC Water Testing 17.5009/10/2024
061-0000-51000-00 SpringbrookSoftware LLC 08/24 CivicPay PayPad Transaction Fee 189.0009/10/2024
061-0000-51000-00 Pace Analytical Services LLC Water Testing 395.0009/10/2024
061-0000-51000-00 ARMARC/MunicipalH20 08/24 - EPA RMP Compliance Service 350.0009/10/2024
061-0000-51000-00 Donohue & Associates, Inc 07/24 - CONSULTING SERVICES AGREEMENT FOR SCADA MAINTENANCE 9,800.00 000009265109/10/2024
061-0000-51010-00 James M Kelly, Attorney 07/24 Legal Services 1,171.5009/10/2024
061-0000-51010-00 James M Kelly, Attorney 06/24 Legal Services 775.5009/10/2024
061-0000-51500-00 Gregory R Flores Door Hangers 528.0009/10/2024
061-0000-54000-00 Scott Seiberlich Cell Phone Allowance 30.0008/31/2024
061-0000-54000-00 Roger Mettler Cell Phone Allowance 30.0008/31/2024
061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0008/31/2024
061-0000-54000-00 Jerami Brown Cell Phone Allowance 30.0008/31/2024
061-0000-55500-00 Sidener Environmental Service, Inc.CHLORINATOR PARTS AND MAINTENANCE FOR 2024 9,824.20 000009272809/10/2024
061-0000-55700-00 Waste Management, Inc.08/24 Service Cust ID# 9-06892-63006 120.5108/31/2024
061-0000-55700-00 Royal Cleaning Services 09/24 Janitorial Services 536.0009/10/2024
061-0000-55700-00 Waste Management, Inc.08/24 Service Cust ID# 64537-23004 21.5408/31/2024
061-0000-55700-00 MAS Rigging Inc 2024 Annual Hoist Inspections 2,712.0009/10/2024
061-0000-55700-00 American Pest Control Inc 08/24 Pest Service 55.0009/10/2024
061-0000-55700-00 American Pest Control Inc 08/24 Pest Service 40.0009/10/2024
061-0000-55800-00 Van Meter, Inc Rockwell annual support renewal - Aug to Dec 2024 3,450.83 000009278309/10/2024
061-0000-55800-00 Jensen Information Tech Inc 2ea Galesburg and Oquawaka - Watchguard T40 - Sept to Dec 2024 79.99 000009280509/10/2024
061-0000-61000-00 Office Specialists, Inc.Wireless Keyboard 38.9909/10/2024
061-0000-61000-00 Office Specialists, Inc.Wastebasket, Markers, Pens, Literature holder 68.1809/10/2024
061-0000-61000-00 Office Specialists, Inc.Business Cards, Paper Pad 20.9409/10/2024
061-0000-65500-00 USA Bluebook, Inc.Fluoride Colorimeter 764.0809/10/2024
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 411.25 000009260709/10/2024
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL SI - DELIVERED 277.00 000009260709/10/2024
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL SI - DELIVERED 554.00 000009260709/10/2024
061-0000-66000-00 Core & Main 8" MACRO COUPLING 520.49 000009277109/10/2024
061-0000-66000-00 Core & Main Repair Kits 3,025.0009/10/2024
061-0000-66000-00 Core & Main 8" MACRO COUPLING -25.49 000009277109/10/2024
061-0000-66000-00 Core & Main Couplings 682.5009/10/2024
061-0000-66000-00 Core & Main Plugs, Gaskets, Bolts, Nuts 345.3609/10/2024
061-0000-66000-00 Core & Main Valve Box Lids 547.6509/10/2024
061-0000-66000-00 Galesburg Builders Supply, Inc Non Production Aggregate 624.2909/10/2024
061-0000-68500-00 Brenntag Mid-South, Inc Refund Container -2,250.00 000009259509/10/2024
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 12
Account Number Vendor AmountDescription PO No Date
061-0000-68500-00 Brenntag Mid-South, Inc 2024 Liquid Chlorine for Water Division as per bid. This is a b 8,099.50 000009259509/10/2024
061-0000-68500-00 Industrial Specialties Llc Misc Chemicals 2,484.5709/10/2024
60,981.37Subtotal for Divison: 0000
Subtotal for Fund 061 60,981.37
067-0000-20101-00 JASMINE MORROW Refund Check 043353-002, 589 N BROAD ST 0.8509/04/2024
067-0000-51000-00 SpringbrookSoftware LLC 08/24 CivicPay PayPad Transaction Fee 94.5009/10/2024
95.35Subtotal for Divison: 0000
Subtotal for Fund 067 95.35
078-0000-56535-00 James M Kelly, Attorney 07/24 Legal Services 386.5009/10/2024
078-0000-56535-00 James M Kelly, Attorney 07/24 Legal Services 502.0009/10/2024
078-0000-56535-00 James M Kelly, Attorney 07/24 Legal Services 848.5009/10/2024
078-0000-56535-00 James M Kelly, Attorney 07/24 Legal Services 148.5009/10/2024
078-0000-56535-00 James M Kelly, Attorney 07/24 Legal Services 528.0009/10/2024
078-0000-56535-00 DJO, LLC Workers Comp - DOS 08/16/24 - Pat Act# D908256 D9175634 250.0009/10/2024
078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 08/16/24 PAT#AA14737711 292.5609/10/2024
078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 08/19/24 PAT#AA14737711 168.3809/10/2024
078-0000-56535-00 James M Kelly, Attorney 07/24 Legal Services 726.0009/10/2024
078-0000-56535-00 James M Kelly, Attorney 07/24 Legal Services 379.5009/10/2024
078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 08/09/24 - Pat Cntl #12586020902 329.1809/10/2024
078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 08/16/24 - Pat Act# 284374 127.0009/10/2024
078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 08/12 /24 - Pat Cntl #12592785300 1,267.7109/10/2024
078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 08/09/24 - Pat Cntl #12583133400 1,727.2209/10/2024
7,681.05Subtotal for Divison: 0000
Subtotal for Fund 078 7,681.05
091-0000-20101-00 MARTIN RENTALS Refund Check 051649-010, 1119 HAWKINSON AVE 11 0.4209/04/2024
091-0000-20102-00 Galesburg Sanitary Dist.09/24 Sanitary District Fees - Less 3% Collection Fee -18,154.1109/10/2024
091-0000-20102-00 Galesburg Sanitary Dist.07/24 Lien & Collection Fees -45.8309/10/2024
091-0000-20102-00 Galesburg Sanitary Dist.07/24 Postage for Liens -5.2909/10/2024
091-0000-20102-00 Galesburg Sanitary Dist.08/24 Credit Card Processing Fees -3,404.7009/10/2024
091-0000-22003-00 Galesburg Sanitary Dist.09/24 Sanitary District Fees 605,137.0909/10/2024
583,527.58Subtotal for Divison: 0000
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 13
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 091 583,527.58
Report Total: 1,178,922.30
AP-Transactions by Account (09/10/2024 - 9:38 AM)Page 14
Check Date Check #Vendor Name Description Account #Amount
8/29/2024 99987 Ameren Illinois 07/24 Service Acct# 01147-55694 030-0000-20102 56.09
8/29/2024 99987 Ameren Illinois 07/24 Service Acct# 01147-55694 061-0000-20102 12,336.63
8/29/2024 99987 Ameren Illinois 07/24 Service Acct# 01147-55694 019-0000-20102 1,422.86
8/29/2024 99987 Ameren Illinois 07/24 Service Acct# 01147-55694 001-0000-20102 13,639.31
8/29/2024 99987 Ameren Illinois 07/24 Service Acct# 01147-55694 061-0000-20102 75.11
8/29/2024 99987 Ameren Illinois 07/24 Service Acct# 01147-55694 018-0000-20102 170.10
8/29/2024 99987 Ameren Illinois 07/24 Service Acct# 01147-55694 019-0000-20102 60.57
8/29/2024 99987 Ameren Illinois 07/24 Service Acct# 01147-55694 024-0000-20102 52.76
8/29/2024 0 Bob Ridings, Inc 2025 Ford Hybrid Police Interceptor Unit 31 058-0000-71000 50,183.00
8/29/2024 0 Bob Ridings, Inc 2025 Ford Hybrid Police Interceptor Unit 32 058-0000-71000 50,183.00
8/29/2024 0 Chuck Humes 08/27 - Umped Softball - 3 Games 019-1940-51400 120.00
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 078-0000-47500 10.62
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0445-47500 36.00
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 024-0000-47500 42.09
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0306-47500 166.98
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0550-47500 108.00
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0450-47500 63.00
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0510-47500 453.60
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0120-47500 48.78
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 019-1920-47500 72.00
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 023-0000-47500 5.40
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0207-47500 61.20
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Vision Insurance Premiums 078-0000-20315 3,004.80
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0205-47500 208.80
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 017-0000-47500 14.40
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 030-0370-47500 54.00
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 067-0000-47500 1.80
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 019-1905-47500 138.30
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 018-0000-47500 46.80
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 014-0000-47500 72.00
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 030-0320-47500 54.00
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 061-0000-47500 171.45
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0115-47500 72.00
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 020-0000-47500 5.40
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 026-0000-47500 18.00
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0605-47500 216.00
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0110-47500 100.80
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0410-47500 129.60
8/29/2024 0 Dearborn National Life Insurance Co.09/24 Life Insurance Premiums 001-0305-47500 21.18
8/29/2024 0 Dwight White Transportation - IML Conference - Chicago IL - DWhite 001-0000-10706 96.30
8/29/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 475.00
8/29/2024 0 Galesburg Public Library Xerox Refund - Inv#021531964, #021531965, #021538827 001-0000-10407 321.59
8/29/2024 0 Illinois Dept Employment Security 2nd Quarter Unemployment Taxes 078-0000-47400 11,805.66
8/29/2024 0 J. Andrew O'Daniel Mileage - Meals - IEMA Training Summit-SpringfieldIL - AO'Daniel 001-0000-10706 395.72
8/29/2024 0 Joseph Grodjesk Meals - IEMA Training Summit - Springfield IL - JGrodjesk 001-0000-10706 96.00
Advance Checks and ACH Payments as of 9/9/2024
8/29/2024 99988 Kimberlynn Kilgore Impound Release Fee Appeal 8/27/24-Docket Order Entered overturn 001-0000-32015 500.00
8/29/2024 99989 Knox County Trustee Payment Account Purchase of Property from Trustee -314 S Henderson 99-16-279-016 023-0000-10850 813.00
8/29/2024 99989 Knox County Trustee Payment Account Purchase of Property from Trustee -29 Public Sq - 99-10-457-004 023-0000-10850 813.00
8/29/2024 99989 Knox County Trustee Payment Account Purchase of Property from Trustee -91 W Simmons- 99-15-202-021 023-0000-10850 813.00
8/29/2024 0 Lipanda Foudation Urban Agriculture Incentive Lipanda Foundation 054-0000-83100 697.21
8/29/2024 99990 Nicor Gas 05/24 Service Acct# 20-72-70-1000 9 061-0000-52300 42.25
8/29/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
8/29/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
8/29/2024 0 Randy Hovind Mileage, Meals - IEMA Training Summit, Springfield IL - RHovind 001-0000-10706 383.72
8/29/2024 0 Statham & Long, LLC 07/24 Legal Services - Administrative Adjudication 001-0145-51010 540.00
8/29/2024 0 Vibrant Life Coaching LLC Minority/ Woman owned Business Startup incentive 054-0000-83100 1,288.95
9/5/2024 0 Bluefin Payment Systems 08/24 Pay Pad Processing Fees 067-0000-51000 806.29
9/5/2024 0 Bluefin Payment Systems 08/24 Pay Pad Processing Fees 061-0000-51000 1,612.54
9/5/2024 0 Bluefin Payment Systems 08/24 Pay Pad Processing Fees 001-0410-51000 6.20
9/5/2024 0 Bluefin Payment Systems 08/24 Pay Pad Processing Fees 001-0306-51000 6.20
9/5/2024 0 Bluefin Payment Systems 08/24 Pay Pad Processing Fees 001-0115-51000 65.02
9/5/2024 0 Bluefin Payment Systems 08/24 UB Webpayment Credit Card Processing Fee 061-0000-51000 4,204.82
9/5/2024 0 Bluefin Payment Systems 08/24 UB Webpayment Credit Card Processing Fee 067-0000-51000 2,102.41
9/5/2024 0 Cardconnect 08/24 Card Connect Credit Card Charges 019-1955-51000 44.22
9/5/2024 0 Cardconnect 08/24 Card Connect Credit Card Charges 019-1925-51000 761.62
9/5/2024 0 Cardconnect 08/24 Card Connect Credit Card Charges 019-1945-51000 41.10
9/5/2024 0 Cardconnect 08/24 Card Connect Credit Card Charges 019-1950-51000 393.48
9/5/2024 0 Cardconnect 08/24 Card Connect Credit Card Charges 019-1930-51000 140.46
9/5/2024 0 Cardconnect 08/24 Card Connect Credit Card Charges 019-1960-51000 85.27
9/5/2024 0 Cardconnect 08/24 Card Connect Credit Card Charges 019-1905-51000 250.91
9/5/2024 0 Chuck Humes 09/03 - Umped Softball - 3 Games 019-1940-51400 120.00
9/5/2024 0 Dan Burgland 09/03 - Umped Softball - 2 Games 019-1940-51400 80.00
9/5/2024 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 418.45
9/5/2024 0 Farmers & Mechanics Bank 08/24 F&M Bank Trust Fees 019-1905-51000 11.96
9/5/2024 0 Farmers & Mechanics Bank 08/24 F&M Bank Trust Fees 078-0000-51000 117.71
9/5/2024 100043 Frontier 09/24 Service Acct# 309-867-2701-033099-2 061-0000-54000 458.17
9/5/2024 0 G & M Distributors Liquor for Golf Concesions 019-1920-64125 449.70
9/5/2024 0 Galesburg Railroad Days External Agency Funding 024-0000-83100 10,000.00
9/5/2024 0 James M Kelly, Attorney 06/24 Legal Services 001-0145-51010 1,025.70
9/5/2024 0 James M Kelly, Attorney 07/24 Legal Services 001-0145-51010 9,909.02
9/5/2024 0 Jeffrey R Cervantez 08/24 AV Services - Council Meeting 001-0160-59516 120.00
9/5/2024 100044 Knox County Recorders Office Release 7 Property Maint Liens 001-0160-51300 75.00
9/5/2024 100045 Lee Lofing Full & Final Settlement Auto Accident 08/28/24 078-0000-56534 2,533.00
9/5/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
9/5/2024 0 Wells Fargo Merchant Services 08/24 Credit Card Fees 019-1920-51000 3,492.67
9/6/2024 0 Kyle Harms non safety toe boots 001-0605-67500 114.98
Grand Total 193,724.73
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
SEPTEMBER 16, 2024
AGENDA ITEM: Resolution of support and commitment of local funds for a Railroad Crossing
Elimination Program application to the Federal Railroad Administration for a project planning
study at the South Street railroad underpass and Mulberry Street crossing.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend approval of the resolution.
BACKGROUND: It is planned to apply for a Railroad Crossing Elimination (RCE) Program grant
through the Federal Railroad Administration (FRA) for funds towards the planning of a project
that would make safety and mobility improvements at the South Street railroad underpass and
the Mulberry Street at-grade railroad crossing. The RCE Program provides federal funding
opportunities for highway-rail grade crossing improvement projects that enhance rail safety,
improve the health and safety of communities, eliminate highway-rail crossings, and reduce the
impacts that freight movement and railroad operations may have on underserved communities.
Applicants can apply for three different tracks depending on the lifecycle of the project: Track 1
–Project Planning, Track 2 – Project Development, and Track 3 – Final Design and Construction.
The proposed application will apply for Track 1 – Project Planning. The intent of the project
planning phase is to develop the purpose and need of the project, develop alternatives and
conceptual designs, seek stakeholder and public involvement, study environmental impacts,
develop cost estimates for alternatives, and create a Project Management Plan.
The potential changes that will be a part of the planning study include closing the Mulberry Street
crossing and replacing the South Street underpass with a new underpass that does not have a
height restriction. This would allow for the passage of taller emergency vehicles and larger trucks.
Also, straightening the underpass to be in line with the current South Street alignment and
making changes to the intersection with Seminary Street, both of which would improve safety.
Accommodation for pedestrians and bicyclists would also be included in the study. The City is
partnering with BNSF to complete the application for the planning project. BNSF has agreed to
use their engineering consulting firm, at their cost, to complete and submit the application. The
total estimated cost of the Project Planning study is $1,683,988. If awarded, the RCE Program
would cover 80% of the cost of the study and the City and BNSF would split the 20% local match.
The City’s contribution would be $168,399.
BUDGET IMPACT: If selected for the grant, the City’s share of the project is planned to be funded
through the Utility Tax Fund (Fund 59).
SUPPORTING DOCUMENTS:
1.Resolution
24-2022
RESOLUTION NO.
RESOLUTION OF SUPPORT AND COMMITMENT OF LOCAL FUNDS FOR THE RAILROAD CROSSING
ELIMINATION GRANT PROGRAM THROUGH THE U.S. DEPARTMENT OF TRANSPORTATION (DOT)
AND FEDERAL RAILROAD ADMINISTRATION (FRA)
WHEREAS, the City of Galesburg would like to improve the safety and mobility at the South
Street and Mulberry Street crossings on the BNSF Mendota and Ottumwa subdivisions; and
WHEREAS, grants to local governments are being offered through FRA’s Railroad Crossing
Elimination Program (RCE); and
WHEREAS, the purpose of the Railroad Crossing Elimination Program is to assist states, cities,
counties, Native American Tribes or other units of local government in undertaking highway-rail
or pathway rail grade crossing improvement projects to improve safety and mobility of people
and goods; and
WHEREAS, the City is partnering with the Burlington Northern Sante Fe (BNSF) railway to
apply for a RCE grant; and
WHEREAS, it is necessary that an application be made and agreements be entered into with
the FRA and DOT; and
WHEREAS, cost of the project are such that financial participation by the grantee is necessary
in conjunction with the RCE funds; and
WHEREAS, the City of Galesburg is in full support of the grant and it is a priority for the City
to improve safety and mobility at rail crossings in the City of Galesburg.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
KNOX COUNTY, ILLINOIS:
Section 1. That the City apply for a grant and shall enter into and agree to the understandings
and assurances contained in said application.
Section 2. That the Mayor and City Clerk on behalf of the City execute such documents and all
other documents necessary for the carrying out of said application.
Section 3. That the Mayor and City Clerk are authorized to provide such additional information
as may be required to accomplish the obtaining of such grant.
Section 4. That the City of Galesburg does hereby commit funds from local funds in the amount
of $168,399 for use in conjunction with BNSF and the RCE Program funds, for an estimated total
project cost of $1,683,988.
Approved this day of , 2024, by a roll call vote as follows:
Roll Call #:
Ayes:
Nays:
Absent:
_______________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
_________________________________________________________________________________________________________________________________________________________________________________________
TRAFFIC ADVISORY COMMITTEE
SEPTEMBER 2024 REPORT
MISSION: To provide technical recommendations for policy decisions by the City Council in
order to create safe, efficient, serviceable streets for residents, visitors, and public safety
operation
24-14> Request to allow the closure of Main Street between Seminary Street and the Public
Square for Treat Street (Ward 4, Ald. White)
• A request was made by the organizers of Treat Street to allow the closure of Main
Street during the event.
• The event will be held on Saturday, October 26, 2024 between 11:00 a.m. and 1:00
p.m. and the estimated number of attendees is 2000 people.
• This is an annual event that includes trick or treating at downtown participating
businesses along Main Street. In the past, the road has remained open and the
GPD has assisted in getting participants across Main Street. However, safety
concerns have been raised with the crossing of the street during the event.
• The Committee agreed that due to the number of attendees and the safety
concerns with crossing Main Street, Main Street should be closed to traffic during
the event.
Recommendation: Allow Main Street to be closed during the event.
24-15> Request to add a speed limit sign in front of Debbie Klapp Park on Russell Ave. (Ward 1,
Ald. Hix)
• A request was made to add speed limit signage on Russell Ave. north of Fremont
Street in front of Debbie Klapp Park.
• The speed limit on Russell Ave. is 30 mph.
• Currently, there is a speed limit sign for northbound traffic near Fremont St. but no
speed limit sign for southbound traffic on Russell Ave.
• The Committee discussed and recommended placing the radar feedback trailer on
Russell Ave. near the park to warn motorists of the speed they are traveling.
Recommendation: Place radar feedback trailer on Russell Avenue.
24-16> Request to review the signage at the intersection of Seminary Street and North Street
(Ward 5, Ald. Acerra)
• A request was made to review the signage at the intersection of North Street and
Seminary Street and consider installing an all-way stop.
_________________________________________________________________________________________________________________________________________________________________________________________
• This is a T-intersection with N. Seminary Street terminating at North Street.
Currently, traffic stops on North Street and there is no traffic control signage on
Seminary Street.
• The request stated that motorists travelling northbound on Seminary Street turn
eastbound onto North Street at a high rate of speed which may lead to accidents
with oncoming traffic on North Street.
• Prior to construction of the Bickerdyke bridge and the closure of Seminary St. north
of this intersection, it was an all-way stop. The stop sign on Seminary Street was
left in place after construction. Shortly after construction of the bridge, TAC
reviewed this intersection and recommended that the stop sign on Seminary be
removed.
• The Committee agreed that due to the low volume of vehicles now on this street,
that an all-way stop would not be warranted unless there have been a high number
of crashes that would be susceptible to correction by an all-way stop. The crash
data will be requested, and this item will be reviewed again for a recommendation
once that data is available.
Recommendation: Further study when crash data is available.
24-17> Request to add 1-hour parking and handicap parking on the west side of Kellogg Street
south of Main Street. (Ward 4, Ald. White)
• A request was made by a downtown property owner to install a handicap spot and
1-hour parking spots in the parking bumpout on the west side of Kellogg Street
south of Main Street.
• The request stated that employees from adjacent businesses are utilizing those
spots for all day parking, and customers that come to businesses at 250 E. Main
Street can’t use those parking spots close to the businesses for short-term parking.
• The City has not recommended putting enforceable short-term on-street parking
spaces when it’s been requested at other locations downtown in the past. 2-hour
short-term parking courtesy signs have been installed in some locations to
discourage long-term parking on the street.
• Currently, there is a handicap parking spot around the corner on Main Street near
the Kellogg Street intersection. There are also handicap parking spots in nearby
Parking Lot H at 235 E. Simmons St.
• The Committee discussed reaching out to the nearby businesses, such as the bank,
to discuss promoting long-term parking in the two nearby off-street parking lots.
There will be a follow-up discussion at the next TAC meeting after contacting the
businesses.
Recommendation: Contact nearby downtown businesses regarding using parking lots for long-
term parking.
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
SEPTEMBER 16, 2024
AGENDA ITEM: Joint Funding Agreement with the Illinois Department of Transportation (IDOT)
for the Lake Storey Multi-use Path project.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend approval of the Joint Funding Agreement with IDOT.
BACKGROUND: The City was awarded a federal Illinois Transportation Enhancement Program
(ITEP) grant in the amount of $2 million for a project to construct a multi-use path along S. Lake
Storey Road from W. Lake Storey Road to Woodblock Rd. just west of US 150. At the February 6,
2023 Council meeting, the Joint Funding Agreement for Phase II engineering work was approved.
The Phase II design work covered under that agreement consisted of preparing detailed bid
documents for construction, as well as performing appraisals and developing plats and legal
descriptions for right-of-way acquisition. The work under that phase is nearing completion. The
next step in the process is to approve the funding for the construction portion of the project.
The subject funding agreement with IDOT will provide State Illinois Transportation Enhancement
Program (ITEP) funding in the amount of $1,794,975 as well as $117,943.95 in State only funds
for the construction phase of the project. The City is responsible for the balance of the cost for
the construction phase, which is estimated at $230,000. City staff recommend approval of the
Joint Funding Agreement with IDOT. It is anticipated that the project will be bid out later this
year.
BUDGET IMPACT: There are sufficient funds budgeted for this work in 2024 in the Utility Tax
Fund (Fund 59).
SUPPORTING DOCUMENTS:
1.IDOT Joint Funding Agreement
2.Location Map
24-4060
Joint Funding Agreement
for Construction Work
BLR 05310C (Rev. 03/24/23)Page 1 of 7Printed 09/09/24
LOCAL PUBLIC AGENCY
Local Public Agency
City of Galesburg
County
Knox
Section Number
19-01502-40-BT
Fund Type
ITEP / SMA / State Funds (COVID)
ITEP, SRTS, HSIP Number(s)
443003
MPO Name
N/A
MPO TIP Number
N/A
Construction
State Job Number
C-94-042-23
Project Number
State-Let Construction Locally Let Construction Construction Engineering Utilities Railroad Work
This Agreement is made and entered into between the above local public agency, hereinafter referred to as the "LPA" and the State of
Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LPA jointly propose to
improve the designated location as described below. The improvement shall be consulted in accordance with plans prepared by, or on
behalf of the LPA and approved by the STATE using the STATE's policies and procedures approved and/or required by the Federal
Highway Administration, hereinafter referred to as "FHWA".
LOCATION
Stationing
Local Street/Road Name
S Lake Storey RD Share Use Path
Key Route
CH 0030
Length
1.30 miles
From
00.00
To
01.30
Location Termini
W Lake Storey Road to W of Henderson Street
Current Jurisdiction
Knox County
Existing Structure Number(s)
N/A
Add Location
Remove
PROJECT DESCRIPTION
Construct a multi-use path along S. Lake Storey (CH 30)
LOCAL PUBLIC AGENCY APPROPRIATION - REQUIRED FOR STATE LET CONTRACTS
By execution of this Agreement the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to
fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum.
METHOD OF FINANCING - (State-Let Contract Work Only)
Check One
METHOD A - Lump Sum (80% of LPA Obligation )
Lump Sum Payment - Upon award of the contract for this improvement, the LPA will pay the STATE within thirty (30) calendar days of
billing, in lump sum, an amount equal to 80% of the LPA's estimated obligation incurred under this agreement. The LPA will pay to the
STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum within thirty (30) calendar days of billing
in a lump sum, upon completion of the project based on final costs.
METHOD B -Monthly Payments of due by the of each successive month.
Monthly Payments - Upon award of the contract for this improvement, the LPA will pay to the STATE a specified amount each month for
an estimated period of months, or until 80% of the LPA's estimated obligation under the provisions of the agreement has been paid. The
LPA will pay to the STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum, upon completion of
the project based upon final costs.
METHOD C - LPA's Share BALANCE divided by estimated total cost multiplied by actual progress payment.
Progress Payments - Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LPA will pay to the
STATE within thirty (30) calendar days of receipt, an amount equal to the LPA's share of the construction cost divided by the estimated
total cost multiplied by the actual payment (appropriately adjust for nonparticipating costs) made to the contractor until the entire obligation
incurred under this agreement has been paid.
BLR 05310C (Rev. 03/24/23)Page 2 of 7Printed 09/09/24
Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C shall allow the STATE to internally offset, reduce,
or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to the LPA on this
or any other contract. The STATE at its sole option, upon notice to the LPA, may place the debit into the Illinois Comptroller's Offset
System (15 ILCS 405/10.05) or take such other and further action as may be required to recover the debt.
THE LPA AGREES:
1. To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that
all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LPA, the STATE, and the FHWA if required.
2. To provide for all utility adjustments and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Public Agency Highway and Street Systems.
3. To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during
construction of the proposed improvement.
4. To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, a jurisdictional addendum is required.
5. To maintain or cause to be maintained the completed improvement (or that portion within its jurisdiction as established by
addendum referred to in item 4 above) in a manner satisfactory to the STATE and the FHWA.
6. To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
7. To maintain for a minimum of 3 years after final project close out by the STATE, adequate books, records and supporting
documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract. The
contract and all books, records, and supporting documents related to the contract shall be available for review and audit by the
Auditor General and the STATE. The LPA agrees to cooperate fully with any audit conducted by the Auditor General, the STATE,
and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by
this section shall establish presumption in favor of the STATE for recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
8. To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
9. To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
10. To provide or cause to be provided all of the initial funding, equipment, labor, material, and services necessary to complete locally
administered portions of the project.
11. (Railroad Related Work) The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/
railroad agreement prior to requesting reimbursement from the STATE. Requests for reimbursement should be sent to the
appropriate IDOT District Bureau of Local Roads and Streets Office. Engineer's Payment Estimates shall be in accordance with
the Division of Cost.
12. Certifies to the best of its knowledge and belief that it's officials:
a. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State anti-trust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements receiving stolen property;
c. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, Local)
with commission of any of the offenses enumerated in item (b) of this certification; and
d. have not within a three-year period preceding the agreement had one or more public transactions (Federal, State, Local)
terminated for cause or default.
13. To include the certifications, listed in item 12 above, and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
14. That execution of this agreement constitutes the LPA's concurrence in the award of the construction contract to the responsible
low bidder as determined by the STATE.
15. That for agreements exceeding $100,000 in federal funds, execution of this agreement constitutes the LPA's certification that:
a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or
employee of congress, or any employee of a member of congress in connection with the awarding of any federal
contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or
BLR 05310C (Rev. 03/24/23)Page 3 of 7Printed 09/09/24
modification of any Federal contract, grant, loan or cooperative agreement.
b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress
or an employee of a member of congress in connection with this federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit standard form - LLL, "Disclosure Form to Report Lobbying", in accordance
with its instructions.
c. The LPA shall require that the language of this certification be included in the award documents for all subawards
(including subcontracts, subgrants and contracts under grants, loans, and cooperative agreements), and that all
subrecipients shall certify and disclose accordingly
16. To regulate parking and traffic in accordance with the approved project report.
17. To regulate encroachments on public rights-of-way in accordance with current Illinois Compiled Statutes.
18. To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with the current Illinois Compiled Statutes.
THE STATE AGREES:
1. To provide such guidance, assistance, and supervision to monitor and perform audits to the extent necessary to assure validity of
the LPA's certification of compliance with Title II and III Requirements.
2. To receive bids for construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if
required) and to award a contract for construction of the proposed improvement after receipt of a satisfactory bid.
3. To provide all initial funding and payments to the contractor for construction work let by the STATE. The LPA will be invoiced for
their share of contract costs per the method of payment selected under Method of Financing based on the Division of Costs
shown on Addendum 2.
4. For agreements with federal and/or state funds in construction engineering, utility work and/or railroad work:
a. To reimburse the LPA for federal and/or state share on the basis of periodic billings, provided said billings contain
sufficient cost information and show evidence of payments by the LPA;
b. To provide independent assurance sampling and furnish off-site material inspection and testing at sources normally
visited by STATE inspectors for steel, cement, aggregate, structural steel, and other materials customarily tested by the
STATE.
IT IS MUTUALLY AGREED:
1. Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction and federal Buy America provisions
2. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not
approve the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this agreement.
3. This agreement shall be binding upon the parties, their successors, and assigns.
4. For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award
and performance of any USDOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR
part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award
and administration of USDOT - assisted contracts. The LPA's DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this agreement. Upon notification to the recipient of its failure to carry out its approved
program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S. C 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). In the
absence of a USDOT - approved LPA DBE Program or on state awarded contracts, this agreement shall be administered under
the provisions of the STATE'S USDOT approved Disadvantaged Business Enterprise Program.
5. In cases where the STATE is reimbursing the LPA, obligation of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable federal funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
6. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of the act exempt its
application.
FISCAL RESPONSIBILITIES:
1. Reimbursement Requests: For reimbursement requests the LPA will submit supporting documentation with each invoice.
Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor
receipts, cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the
requested reimbursement amount (Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to
the STATE will be submitted with sequential invoice numbers by project.
2. Financial Integrity Review and Evaluation (FIRE) program: LPA’s and the STATE must justify continued federal funding on
inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no expenditures have been charged
against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time
within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to
BLR 05310C (Rev. 03/24/23)Page 4 of 7Printed 09/09/24
the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to
exceed six (6) months.
3. Final Invoice: The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation
of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of work or from the
date of the previous invoice, whichever occurs first. If a final invoice is not received within this time frame, the most recent invoice
may be considered the final invoice and the obligation of the funds closed. Form BLR 05613 (Engineering Payment Record) is
required to be submitted with the final invoice for engineering projects.
4. Project Closeout: The LPA shall provide the final report to the appropriate STATE district office within twelve (12) months of the
physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be
met, a written explanation must be provided to the district prior to the end of the twelve (12) months documenting the reason and
the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is
closed. Failure to follow this process may result In the immediate close-out of the project and loss of further funding.
5. Project End Date: The period of performance (end date) for state and federal obligation purposes is five (5) years for projects
under $1,000,000 or seven (7) years for projects over $1,000,000 from the execution date of the agreement.
Requests for time extensions and joint agreement amendments must be received and approved prior to expiration of the project
end date. Failure to extend the end date may result in the immediate close-out of the project and loss of further funding.
6. Single Audit Requirements: If the LPA expends $750,000 or more a year in federal financial assistance, they shall have an audit
made in accordance with 2 CFR 200. LPA's expending less than $750,000 a year shall be exempt from compliance. A copy of
the audit report must be submitted to the STATE (IDOT’s Office of Internal Audit, Room 201, 2300 South Dirksen Parkway,
Springfield, Illinois, 62764) within 30 days after the completion of the audit, but no later than one year after the end of the LPA's
fiscal year. The ALN number for all highway planning and construction activities is 20.205. Federal funds utilized for construction
activities on projects let and awarded by the STATE (federal amounts shown as “Participating Construction” on Addendum 2) are
not Included in a LPA’s calculation of federal funds expended by the LPA for Single Audit purposes..
7. Federal Registration: LPA’s are required to register with the System for Award Management or SAM, which is a web-enabled
government-wide application that collects, validates, stores, and disseminates business Information about the federal
government's trading partners in support of the contract award and the electronic payment processes. To register or renew,
please use the following website: https://www.sam.gov/SAM/
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this agreement.
1.Location Map
2.Division of Cost
3.Resolution*
4.Knox-Galesburg Intergovernmental Agreement
*Appropriation and signature authority resolution must be in effect on, or prior to, the execution date of the agreement.
BLR 05310C (Rev. 03/24/23)Page 5 of 7Printed 09/09/24
The LPA further agrees as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this agreement
and all Addenda indicated above.
APPROVED
Name of Official (Print or Type Name)
Peter Schwartzman
Title of Official
Mayor
Signature Date
The above signature certifies the agency's TIN number is
376001160 conducting business as a Governmental Entity.
DUNS Number 075614834
Local Public Agency
UEI X5FADJ8N4NL9
Omer Osman, P.E., Secretary of Transportation Date
By:
George A. Tapas, P.E., S.E., Engineer of Local Roads & Streets Date
Stephen M. Travia, P.E., Director of Highways PI/Chief Engineer
Yangsu Kim, Chief Counsel Date
Vicki Wilson, Chief Fiscal Officer Date
Date
APPROVED
State of Illinois
Department of Transportation
NOTE: A resolution authorizing the local official (or their delegate) to execute this agreement and appropriation of local funds is
required to be attached as an addendum. The resolution must be approved prior to, or concurrently with, the execution of this
agreement. If BLR 09110 or BLR 09120 are used to appropriate local matching funds, attach these forms to the signature
authorization resolution.
Please check this box to open a fillable Resolution Form within this Addenda.
BLR 05310C (Rev. 03/24/23)Page 6 of 7ADDENDA NUMBER 2Printed 09/09/24Local Public AgencyCity of GalesburgCountyKnoxSection Number19-01502-40-BTState Job NumberC-94-042-23Project NumberDIVISION OF COSTFederal FundsState FundsLocal Public AgencyType of WorkFund TypeAmount%Fund TypeAmount%Fund TypeAmount%TotalsParticipating ConstructionSTATE ONLY $117,943.95 *LocalBAL $117,943.95 Participating ConstructionSTATE-ITEP $1,794,975.00 **LocalBAL $1,794,975.00 TotalTotal $1,912,918.95 Total $1,912,918.95 If funding is not a percentage of the total place an asterisk (*) in the space provided for the percentage and explain below:* 100% Lump Sum State Only Funds NTE $117,943.95 - Use first (these funds replaced COVID Relief Funds) ** 100% STATE-ITEP Funds NTE $1,794,975NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursement.
BLR 05310C (Rev. 03/24/23)Page 7 of 7Printed 09/09/24
ADDENDA NUMBER 3
Resolution No.
A Resolution for:
Section Number 19-01502-40-BT
State Job Number C-94-042-23
Project Number
WHEREAS, the of is proposing to
WHEREAS, the above stated improvement will necessitate the use of funding provided through the Illinois Department of Transportation
(IDOT); and signee
WHEREAS, the use of these funds requires a joint funding agreement (AGREEMENT) with IDOT; and
WHEREAS, the improvement requires matching funds; and
NOW, THEREFORE, be it resolved by the
Section 1: The hereby appropriates
or as much as may be needed to match the required funding to complete the proposed improvement from
and furthermore agree to pass a supplemental resolution if necessary to
appropriate additional funds for completion of the project.
Section 2: The is hereby authorized to execute an AGREEMENT with IDOT
for the above-mentioned project.
Section 3: This resolution will become Attachment 3 of the AGREEMENT.
Section 4: The Clerk of is directed to transmit 3 (three) copies of the AGREEMENT
and Resolution to IDOT District Bureau of Local Roads and Streets.
I, Clerk in and for , Illinois, and keeper of the records and files
thereof, as provided by statute, do hereby certify the forgoing to be a true, perfect and complete copy of the resolution approved by the
, Illinois, and keeper of the records at its meeting on the day of , 20 .
INTESTIMONY WEREOF; I have unto set my hand and seal, at my office, this day of , 20 .
(seal)
Project Limits forS. Lake Storey Rd.Proposed Multi-Use PathWest Project LimitS. Lake Storey Rd.East Project LimitS. Lake StoreyRd.S. LAKE STOREY RD MULTI-USE PATHLOCATION MAPSEC 19-01502-40-BTN
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
CITY OF GALESBURG
COUNCIL LETTER
SEPTEMBER 16, 2024
AGENDA ITEM: Intergovernmental Agreement for the Lake Storey Multi-use Path project.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend approval of the Intergovernmental Agreement with Knox County for the Lake Storey
Multi-use Path project.
BACKGROUND: The City was awarded a federal Illinois Transportation Enhancement Program
(ITEP) grant in the amount of $2 million for a project to construct a multi-use path along S. Lake
Storey Road from W. Lake Storey Road to Woodblock Rd. just west of US 150. The proposed path
is being constructed along S. Lake Storey Road which is under the jurisdiction of Knox County. In
order for the City to construct the path along S. Lake Storey Road, an intergovernmental
agreement is required.
The proposed intergovernmental agreement allows the path to be constructed on S. Lake Storey
Road under Knox County’s jurisdiction and outlines costs and future maintenance responsibility
for the path. Under the agreement, the City will be responsible for the entire cost of the
construction of the path. Knox County will continue maintenance and jurisdictional responsibility
over S. Lake Storey Road, including the guardrail, culverts, and aggregate shoulders along the
roadway. The City would agree to maintain at its own expense the new multi-use path and some
items constructed with the path such as aggregate shoulders along the path, path markings,
bollards, and signage. The City will also clear vegetation that may obstruct the path. The project
is scheduled for an IDOT letting in November.
BUDGET IMPACT: There are sufficient funds budgeted for construction of the path in the 2024
budget in the Utility Tax Fund (Fund 59).
SUPPORTING DOCUMENTS:
1.Intergovernmental Agreement
24-4061
Page 1 of 7
AGREEMENT BETWEEN
KNOX COUNTY AND THE CITY OF GALESBURG
FOR THE CONSTRUCTION OF A MULTI-USE PATH
ALONG SOUTH LAKE STOREY ROAD (COUNTY HIGHWAY 30)
FROM WEST LAKE STOREY ROAD TO
WOODBLOCK ROAD
THIS AGREEMENT is entered into this ___ day of _____________________, 2024, by
and between the COUNTY OF KNOX, Illinois, an Illinois body politic and corporate, acting by
and through its Chair and County Board, hereinafter referred to as the COUNTY, and the CITY
OF GALESBURG, an Illinois Municipal Corporation, acting by and through its Mayor and City
Council, hereinafter referred to as the CITY. The COUNTY and the CITY are hereinafter referred
to collectively as “parties” to THIS AGREEMENT, and either one is referred to individually as a
“party” to THIS AGREEMENT.
WITNESSETH
WHEREAS, in order to increase non-motorized connectivity and provide benefit to the
safety and welfare of the traveling public, the parties are desirous to undertake certain non-
motorized improvements along South Lake Storey Road (COUNTY Highway 30) from West Lake
Storey Road to Woodblock Road consisting of the construction of a multi-use path (hereinafter
IMPROVEMENT); and,
WHEREAS, a general depiction and the approximate limits of the IMPROVEMENT are as
indicated in EXHIBIT A to THIS AGREEMENT, which is attached hereto and is hereby made a
part hereof; and,
WHEREAS, said IMPROVEMENT as heretofore described will be of immediate benefit to
the residents of the COUNTY and of the CITY; and,
WHEREAS, the CITY desires to take the lead on engineering and construction of the
IMPROVEMENT and to fund the cost of the IMPROVEMENT; and,
WHEREAS, the COUNTY desires to allow the CITY to construct and maintain the
IMPROVEMENT while continuing the COUNTY’S obligations to maintain nearby highways;
and,
Page 2 of 7
NOW, THEREFORE, for and in consideration of the mutual covenants contained herein,
made pursuant to all applicable statutes, local ordinances and authority, the COUNTY and the
CITY do hereby enter into the following:
SECTION I.
Recitals/Headings
1. It is mutually agreed by and among the parties hereto that the foregoing preambles are
hereby incorporated herein as though fully set forth.
2. It is mutually agreed by and among the parties hereto that the “headings” as contained in
THIS AGREEMENT are for reference only, and the actual written provisions, paragraphs
and words of THIS AGREEMENT shall control.
SECTION II.
Design, Construction and Maintenance of the IMPROVEMENT
1. The IMPROVEMENT shall be defined as a multi-use path and associated work along the
north side of South Lake Storey Road (County Highway 30) beginning at West Lake Storey
Road and terminating at Woodblock Road.
2. The CITY agrees to prepare, or cause to be prepared, the necessary surveys, design
engineering plans and specifications, applicable permit application(s), and acquire any
property necessary for the IMPROVEMENT.
3. The CITY agrees to cause the IMPROVEMENT to be constructed and to perform, or cause
to be performed, the construction engineering supervision for the IMPROVEMENT in
accordance with IDOT policies and standards.
4. The CITY agrees to indemnify, and shall require the CITY’s contractor to indemnify, the
COUNTY, its elected officials, duly appointed officials, agents, employees, and
representatives, from and against, any and all claims, suits, settlements, actions, losses,
expenses, damages, injuries, judgments and demands (collectively referred to hereinafter
as “claims”) arising from and relating to the IMPROVEMENT.
5. It is mutually agreed by and between the parties hereto that the cost sharing for the
Page 3 of 7
IMPROVEMENT shall be in accordance with the following:
a. the CITY shall be responsible for one hundred percent (100%) of the Phase I
(preliminary engineering), one hundred percent (100%) of the Phase II (design
engineering) costs, one hundred percent (100%) of the ROW costs, one hundred
percent (100%) of the Construction costs, and one hundred percent (100%) of
Construction Engineering Supervision costs of the IMPROVEMENT without
reimbursement from the COUNTY.
6. It is mutually agreed by and between the parties hereto that, upon completion of the
IMPROVEMENT, the maintenance responsibility and ownership shall be in accordance
with the following:
a. The CITY agrees to maintain or cause to be maintained at its own cost and expense
the new multi-use path in its entirety. This shall include path markings, bollards,
signage for the multi-use path, chain link fence, stormwater manholes and storm
sewer, and the aggregate shoulders within 2 feet of the edge of the multi-use path
constructed as part of the IMPROVEMENT. The CITY also agrees to perform
vegetation control within 5’ of the edge of the proposed path as necessary to prevent
obstruction of the path by trees and shrubs.
b. The COUNTY shall continue maintenance and jurisdictional responsibility over
South Lake Storey Road (COUNTY Highway 30) in its entirety. This shall include
box culvert extensions, pipe culverts, guardrail, and the aggregate shoulders from
the edge of the roadway to within 2 feet of the edge of the multi-use path
constructed as part of the IMPROVEMENT.
SECTION III.
General Provisions
1. It is mutually agreed by and between the parties hereto that nothing contained in THIS
AGREEMENT is intended or shall be construed as, in any manner or form, creating or
establishing a relationship of co-partners between the parties hereto, or as constituting the
CITY (including its elected officials, duly appointed officials, employees and agents), the
agent, representative or employee of the COUNTY for any purpose or in any manner,
whatsoever. The CITY is to be and shall remain independent of the COUNTY with respect
to all services performed under THIS AGREEMENT.
2. It is mutually agreed by and between the parties hereto that THIS AGREEMENT shall not
be construed, in any manner or form, to limit the power or authority of the COUNTY or
the COUNTY’s County Engineer to maintain, operate, improve, construct, reconstruct,
repair, manage, widen or expand COUNTY Highways as may be best determined, as
provided by law.
Page 4 of 7
3. It is mutually agreed by and between the parties hereto that each party warrants and
represents to the other party and agrees that: (1) THIS AGREEMENT is executed by duly
authorized agents or officers of such party and that all such agents and officers have
executed the same in accordance with the lawful authority vested in them, pursuant to all
applicable and substantive requirements; (2) THIS AGREEMENT is binding and valid and
will be specifically enforceable against each party; and (3) THIS AGREEMENT does not
violate any presently existing provision of law nor any applicable order, writ, injunction or
decree of any court or government department, commission, board, bureau, agency or
instrumentality applicable to such party.
4. It is mutually agreed by and between the parties hereto that THIS AGREEMENT shall be
deemed to take effect on the first date of the month following the date that the last
authorized agent of the parties hereto affixes his/her signature.
5. It is mutually agreed by and between the parties hereto that THIS AGREEMENT shall be
enforceable in any court of competent jurisdiction by each of the parties hereto by any
appropriate action at law or in equity, including any action to secure the performance of
the representations, promises, covenants, agreements and obligations contained herein.
6. It is mutually agreed by and between the parties hereto that the provisions of THIS
AGREEMENT are severable. If any provision, paragraph, section, subdivision, clause,
phrase or word of THIS AGREEMENT is for any reason held to be contrary to law, or
contrary to any rule or regulation having the force and effect of law, such decision shall
not affect the remaining portions of THIS AGREEMENT.
7. It is mutually agreed by and between the parties hereto that the agreement of the parties
hereto is contained herein, and that THIS AGREEMENT supersedes all oral agreements
and negotiations between the parties hereto relating to the subject matter hereof.
8. It is mutually agreed by and between the parties hereto that any alterations, amendments,
deletions or waivers of any provision of THIS AGREEMENT shall be valid only when
expressed in writing and duly executed by the parties hereto.
9. THIS AGREEMENT shall be binding upon and inure to the benefit of the parties hereto,
their successors and assigns. No party hereto may assign, transfer, sell, grant, convey,
deed, cede or otherwise give over, in any manner or form, any of its duties, obligations
and/or responsibilities as heretofore set forth in THIS AGREEMENT without first
obtaining the expressed written consent and permission of the COUNTY, except as
provided for in THIS AGREEMENT.
10. Nothing in THIS AGREEMENT will create or be construed or interpreted to create any
third-party beneficiary rights. Only the respective parties to THIS AGREEMENT, and no
third party, shall have the right to enforce THIS AGREEMENT.
11. THIS AGREEMENT may be executed in multiple identical counterparts, and all of said
counterparts shall, individually and taken together, constitute THIS AGREEMENT.
Page 5 of 7
12. It is mutually agreed by and between the parties hereto that any notice required by the
provisions of THIS AGREEMENT shall be mailed to:
If to the COUNTY:
County Engineer
Knox County Highway Department
1214 U.S. Highway 150 East
Knoxville, IL 61448
If to the CITY:
City Manager
City of Galesburg
55 W. Tompkins Street
Galesburg, IL 61402-1387
13. THIS AGREEMENT shall be considered null and void in the event that the construction
contract for the IMPROVEMENT is not awarded by January 1, 2026, unless an extension
is requested, in writing, by the CITY and approved by the COUNTY ENGINEER.
Page 6 of 7
CITY OF GALESBURG
ATTEST:
By: _________________________
______________________________ Peter Schwartzman
Kelli Bennewitz Mayor
City Clerk
Date: _____________________
RECOMMENDED FOR EXECUTION
____________________________________
Duane Ratermann, P.E.
Knox County Engineer
COUNTY OF KNOX
ATTEST:
By: _____________________________
Jared Hawkinson
Chair, Knox County of Board
______________________________
Scott G. Erickson
County Clerk
Knox County Date: _____________________
Page 7 of 7
EXHIBIT A
General Depiction of the IMPROVEMENT
Project Limits forS. Lake Storey Rd.Proposed Multi-Use PathWest Project LimitS. Lake Storey Rd.East Project LimitS. Lake StoreyRd.S. LAKE STOREY RD MULTI-USE PATHLOCATION MAPSEC 19-01502-40-BTN
____________________________________________________________________________________________
Prepared by: KDB Page 1 of 2
CITY OF GALESBURG
COUNCIL LETTER
SEPTEMBER 16, 2024
AGENDA ITEM: Approval of the purchase of five 22-passenger super medium- duty (SMD) buses
from Midwest Transit Equipment utilizing IDOT’s Consolidated Vehicle Procurement Program.
SUMMARY RECOMMENDATION: The City Manager, Director of Community Development,
Transit Manager, and Purchasing Agent recommend waiving normal purchasing policies and
approving the purchase of five 22-passenger SMD buses from Midwest Transit Equipment
utilizing IDOT’s Consolidated Vehicle Procurement Program for a total cost of $904,260
BACKGROUND: In 2018, the City of Galesburg was awarded a $900,000 Federal Grant for the
purchase of up to two heavy-duty buses. Due to numerous staffing changes with both IDOT and
the City as well as the onset of the pandemic, the buses were not purchased. In 2022, the new
Transit Manager reached out to IDOT to begin discussions on completing this purchase. In order
to complete the purchase and meet all FTA requirements, the City would need to “piggyback” off
of an existing awarded Federal Contract.
City staff found a contract from the State of Washington and began the process. It became
apparent early on that this purchase was not going to be viable as the cost of a new bus had gone
up significantly and the delivery timeframe was unknown at the time due to a combination of
supply chain issues and the need for smaller sized heavy-duty buses as utilized in Galesburg.
Based on this information, City staff reached out to IDOT to determine what alternative solutions
would be available. As a part of that discussion, consideration was given to migrating to 22-
passenger SMD buses. These buses are like the paratransit buses utilized by public transportation
today; but hold an additional 8 passengers. City staff test drove one of these units in Quincy
through our continued working relationship we have with their community. The City of Quincy
utilizes this sized bus on their fixed route system.
After additional conversations with IDOT in 2023, City staff requested an amendment to the
existing grant agreement to allow for the purchase of SMD buses in lieu of the heavy-duty buses.
IDOT staff began the process of getting the amendment approved for this federal grant. The
approval of the amendment is beneficial as it will aid the City in obtaining a larger number of
vehicles sooner to replace the aging fleet as well as allow for the City to utilize future CVP
programs offered by the State to replace the fixed route fleet rather than wait for the availability
of Federal grants.
Now that the amendment has been approved by IDOT in 2024 and the IDOT’s CVP has been
awarded, public transportation is prepared to make a purchase which will greatly help our aging
fleet.
24-4062
____________________________________________________________________________________________
Prepared by: KDB Page 2 of 2
The purchase request being presented to IDOT for concurrence is as follows:
IDOT BID PRICING
CONTRACT #23-416CMS-BOSS4-P-6064
MIDWEST TRANSIT EQUIPMENT
DESCRIPTION PRICE
BASE BID PRICE SMD W/DIESEL ENGINE - 22 PASSENGER/5WC $168,892.00
OPTIONS SELECTED:
OPT. H - NON-LOCKING FUEL DOORS FOR DIESEL TANK $0.00
OPT. I - NON-LOCKING FUEL DOORS FOR DEF TANKS $0.00
OPT. J - MARINE GRADE PLYWOOD FLOOR $400.00
OPT. N. - UPGRADE DRIVER SEAT $3,300.00
OPT. S - ENGINE HOUR METER $0.00
OPT. T - CRUISE CONTROL $0.00
POT. 2 - STOP REQUEST SYSTEM (INCLUDES 2 WHEELCHAIR LOCATIONS) $980.00
OPT. AA - BACKUP WARNING SYSTEM $580.00
OPT. BB - LED DESTINATION SIGNS $6,700.00
TOTAL WITH OPTIONS. $180,852.00
# OF BUSES TO ORDER 5.00
GRAND TOTAL OF PURCHASE $904,260.00
With City Council approval of this purchase and concurrence from IDOT for this purchase, the
City will be able to issue a purchase order to Midwest Transit Equipment, securing our place in
line for the purchase of these much-needed buses.
BUDGET IMPACT: The City has an active Federal grant in the amount of $900,000. The remaining
$4,260.00 in expenses will be covered by the Public Transportation Projects fund (32) that has
revenue from the previous sale of retired buses.
SUPPORTING DOCUMENTS: IDOT Amendment approval for purchase.
Amendment No . 1
Agreement No .CAP-22-1222-FED (5415)
AMENDMENTTOTHEGRANTAGREEMENT
BETWEEN
THE STATE OF ILLINOIS , DEPARMENT OF TRANSPORTATION
AND
CITY OF GALESBURG
The State of Ill ino is (State), act ing through the undersigned agency (Granter) and
_C_IT_Y_O_F_G_A_L_E_S_B_U_R_G _____________________________ (Grantee )
(collect ively , the "Parties" and individually , a "Party") agree that th is Amendment (Amendment) will amend the Grant
Agreement (Agreement) referenced here in. All terms and cond itions set forth in the original Agreement and any subsequent
amendment , but not amended herein , shall remain in full force and effect as written . In the even t of confl ict, the terms of this
Amendment shall prevail.
The Parties or their duly authorized representatives hereby execute this Amendment.
Illino is Department of Transportat ion City of Gal sb rg
By:
~~~~~~~~~~~~~~~~~~~~~
Signature of Omer Osman , Title Secretary of Transp .
By :
~~~~~~~~~~~~~~~~~~~~~
Signa ture of Des ignee
Date:
Pr inted Name : Jason Osborn
~~~~~~~~~~~~~~~~-
Printed Title : Director of OIPI
Designee
By:
Signature of Se co nd Granter Approver , if app licable
Date:
Pr inted Name :
~~~~~~~~~~~~~~~~-
Printed Title :
Second Granter Approver
By:
~~~~~~~~~~~~~~~~~~~~~
Signature of Th ird Granter Approv er, if applicable
Date:
Printed Name :
~~~~~~~~~~~~~~~~-
Printed Title :
Third Granter Approver
By:
Signature of Fourth Granter Approver , if applicable
Date:
Printed Name :
~~~~~~~~~~~~~~~~-
Printed Title :
Fourth Granter Approver
Printed Name : Peter Schwartzman
Printed T itle : Mayor
~~~~~~~~~~~~~~~
Email : pschwart@ci.galesburg.il.us
By:
Signature of Second Grantee Approver , if appl icab le
Date:
Printed Name :
~~~~~~~~~~~~~~~
Printed Title :
Email :
~~~~~~~~~~~~~~~~~~
Second Grantee Approver
(optional at Grantee's discreti on)
State of Illino is
AMENDMENT TO THE GRANT AGREEMENT FISCAL YEAR 2024
Page 1 of 3
Docusign Envelope ID: DD020B0B-796A-4359-9DD5-9546CF9BCADB
Omer Osman by Jason Osborn
8/28/2024 | 6:47 AM CDT
1.1.
08/16/22
Agreement No . CAP-22-1222-FED ( 5415)
ARTICLE I
AWARD AND AMENDMENT INFORMATION AND CERTIFICATION
Or iginal Agreement. The Agreement , numbered CAP-22-1222-FED
to 12/30/22
, has an original term from
1.2 . Pr ior Amendments . Below is the list of all prior amendments to the Agreement (mark N/A if none):
Amendment Number: N/A , Effective Date :
~~~~~~~~~~~~~~~ ~~~~~~~~~-
1.3. Current Agreement Term . The Agreement expires on , unless terminated pursuant
to the Agreement.
1.4 . ltem(s) Altered . Identify which of the following Agreement elements are amended herein (check all that apply):
r8J Exhibit A (Project Description )
D Exhibit B (Deliverables/Milestones)
D Exhibit C (Contact Information )
D Exhibit D (Performance Measures/Stds .)
D Exhibit E (Specific Conditions )
r8J Award Term
D Award Amount
D PART TWO (Grantor-Specific Terms )
0 PART THREE (Project-Specific Terms )
D Budget
D Fund ing Source
D Other (specify ):
~~~~~~~~~~
1.5 . Effective Date . This Amendment shall be effect iv e upon execution . If an effective date is not ident if ied in
this Paragraph , the Amendment shall be effective upon the last dated signature of the Parties .
1.6 . Cert ification . Grantee cert ifi es under oath that (1) all representations made in th is Amendment are true and
correct and (2) all Grant Funds awarded pursuant to the Agreement shall be used only for the purpose(s) described
therein, including all subsequent amendments. Grantee acknowledges that the Award is made solely upon this
cert ification and that any false statements , misrepresentations , or material omiss ions shall be the bas is for immediate
termination of the Agreement and repayment of all Grant Funds .
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
State of Illinois
AMENDMENT TO THE GRANT AGREEMENT FISCAL YEAR 2024
Page 2 of 3
Docusign Envelope ID: DD020B0B-796A-4359-9DD5-9546CF9BCADB
Amendment No . 1
Agreement No.CAP-22-1222-FED (5415)
AMENDMENTS
ARTICLE II
The grant Agreement includes the following :
Purchase of two (2) heavy duty buses .
This amendment is for the following items : Extends the term end date of the agreement from 12/30/2024 to 12/31 /2027 and
modifies the scope line item in Exhibit A, to include procurement of Para-transit Passenger Vehicles .
Amendment details are as follows :
This Amendment deletes the original term of the agreement below .
Amending Article I. 1.4 Term
1.4 Term: This term shall be effective 7/1/2022 ans shall expire on 12/30/2024 unless terminated pursuant to this
agreement.
Cond. and replaces it with the following term of the agreement.
1.4 Term : This term shall be effective 7/1 /2022 and shall expire on 12 /31 /2027 unless terminated pursuant to this agreement.
Amending Exhibit A-Project Description
This Amendment deletes the scope of Agreement below .
Agreement
Agreement scope is defined as Procurement of two (2 ) heavy duty buses .
Cond. and replaces it with the following scope of Amendment No.1 .
Amendment No. 1
Procurement of Para-trans it Passenger Vehicles .
THE REMAINDER OF THS PAGE IS INTENTIONALLY LEFT BLANK.
State of Illinois
AMENDMENT TO THE GRANT AGREEMENT FISCAL YEAR 2024
Page 3 of 3
Docusign Envelope ID: DD020B0B-796A-4359-9DD5-9546CF9BCADB
DocuSign Envelope ID: 73F14F7F-BD7A-4735-9BCA-6525459393C9DocuSign Envelope ID: B7F27997-4919-4B8B-91D7-BFFCA98B6835Docusign Envelope ID: DD020B0B-796A-4359-9DD5-9546CF9BCADB
TOWN OF THE CITY OF GALESBURG
Date: September 16, 2024 Agenda Number: 24-9019
TOWN FUND $8,845.61
GENERAL ASSISTANCE FUND $7,322.18
IMRF FUND
SOCIAL SECURITY/MEDICARE FUND
LIABILITY FUND
AUDIT FUND
TOTAL $16,167.79