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10072024 City Council Packet
55 W. TOMPKINS STREET GALESBURG, IL 61401 WWW.CI.GALESBURG.IL.US City Council Agenda October 7, 2024 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers October 7, 2024 Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7. 5:30 p.m. Public Meeting CDBG-CV Healthy Houses Program Grant 6:00 p.m. Roll Call Pledge of Allegiance Invocation Proclamation Physical Therapy Month Approve Minutes from September 16, 2024 Public Comment Consent Agenda #2024-17 24-2023 Resolution Ceding the City's 2024 private activity authority to the Quad Cities Regional Economic Development Authority 24-2024 Resolution CDBG-CV Healthy Houses Grant 24-3043 Bid Demolition of two commercial properties 24-3044 Bid ON Custer Park restroom 24-5010 Receive Fire Pension Municipal Compliance Report 24-5011 Receive Police Pension Municipal Compliance Report 24-6004 Approve Appointment Memo 24-8016 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 24-1019 Ordinance Vacation of south portion of Abingdon Street (First Reading) Bids, Petitions and Communications 24-3045 Bid Installation of vinyl tiles in City Hall 23-3046 Bid Bunker Links Golf course drainage system City Manager’s Report Miscellaneous Business (Agreements, Approvals, Etc.) 24-4063 Approve Development Agreement with Thrushwood Farms Quality Meats, Inc. 24-4064 Approve Minor Plat of the Car Wash Addition, 1839 N Henderson Street 24-4065 Approve Minor Plat of the Benedict Subdivision 24-4066 Approve Sole source repairs to Bus 1701 24-4067 Approve Intergovernmental Cooperation Agreement between the City of Galesburg and Sangamon Mass Transit District for transit vehicle repairs 24-4068 Approve Copier lease agreement Town Business 24-9020 Bills Closing Comments Adjournment CITY MANAGER’S OFFICE Operating Under Council – Manager Government Since 1957 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 4 CITY COUNCIL MEETING City Manager’s Report October 7, 2024 CONSENT AGENDA #2024-17 Item 24-2023 Ceding Bonding Authority Staff recommend approval of resolution ceding the City’s 2024 private activity bonding authority to the Quad Cities Regional Economic Development Authority (QCREDA), who acts as the issuer of bonds providing tax exempt status to developers for eligible projects. At this point, the City has no project on which these private activity bonds could be utilized. Item 24-2024 CDBG-CV Healthy Houses Grant Staff recommend approval of the application and matching funds for a CDBG Competitive Healthy Houses grant application. The grant, if awarded, would provide assistance to landlords for replacing HVAC systems in rental properties, with six units or less, occupied by low-to-moderate income tenants. The City is applying for $300,000.00 and will provide $10,000.00 in local match. Per the agreement approved in September, Western Illinois Regional Council is applying for the grant on behalf of the city and will administer the grant if awarded. Item 24-3043 Demolition of Two Commercial Properties Staff recommend approval of the bid submitted by USA Recycling – Excavating LLC in the amount of $320,498.64 for the demolition of commercial properties located at 215 N Academy Street and 2069 Windish Drive. The properties are in a dilapidated and unsafe condition, and the city has obtained a demolition order for 2069 Windish Drive and acquired 215 N Academy Street for the purpose of demolition. Eight vendors responded to this request, with USA Recycling – Excavating LLC submitting the low and best bid. There are applicable funds available in the Property Redevelopment Fund to complete these demolitions. Item 24-3044 ON Custer Park Restroom Staff recommend approval of bid from Givsco Construction Company in the amount of $216,000.00 for the purchase and installation of a prefabricated restroom at ON Custer Park. The bathroom located at ON Custer Park is in disrepair and in need of replacement. The building is over fifty years old, and the brick shell is starting to crumble and deteriorate. Three vendors responded to this request with the low and best bid submitted by Givsco Construction Company. It is anticipated the structure will be delivered and installed no later than May 1, 2025. Item 24-5010 Fire Pension Municipal Compliance Report The Fire Pension Municipal Compliance Report is provided to be received and placed on file with the City Clerk’s office. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 4 Item 24-5011 Police Pension Municipal Compliance Report The Police Pension Municipal Compliance Report is provided to be received and placed on file with the City Clerk’s office. Item 24-6004 Appointment Memo Appointments to boards and commissions are submitted by Mayor Schwartzman for Council consideration and approval. Item 24-8016 Bills Bills and advanced checks are submitted for approval. All purchases are made in accordance with purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved individually by the City Council. ORDINANCES AND RESOLUTIONS Item 24-1019 Vacation of South Portion of Abingdon Street (First Reading) Staff recommend approval of an ordinance vacating Abingdon Street south of W. Third Street and a portion of W. Fourth Street lying east of Abingdon Street. The existing improved street currently provides access for only two property owners, one of which requested the vacation, and the other was agreeable, as they have access to their property from S. Henderson Street. Upon review, the street and right-of-way does not serve a public purpose other than to provide access and utilities to the two properties, and the ordinance reserves the right for Galesburg Sanitary District to maintain their sewer and for the City of Galesburg to maintain the water main. There is no budget impact, and staff recommend approval of the vacation request. BIDS, PETITIONS AND COMMUNICATIONS Item 24-3045 Installation of Vinyl Tiles in City Hall Staff recommend approval of the bid from Beslin’s Floor Covering in the amount of $47,957.81 to install vinyl tile in City Hall, including the main floor entrances, rotunda, bathrooms, first and second floor landings in the south stairwell, and the second-floor public area. Carpet tiles will be installed inside the main entrance to City Hall and the City Hall entrance from the Public Safety Building. The tiles are neutral in color and will complement the color scheme in the rest of the building. Two vendors responded to this bid request, with the low and best bid submitted by Breslin’s Floor Covering. The project is anticipated to start on or after November 7, 2024, and be completed before the end of the year. The contractor is aware of the locations within City Hall utilized for early voting and expects minimal disturbance. Item 24-3046 Bunker Links Golf Course Drainage System Staff recommend approval of the bid submitted by Miller Trucking & Excavating in the amount of $194,480.00 for the installation of drainage systems at Bunker Links Golf Course. Deteriorated drainage has led to standing water during periods of heavy rain, requiring closure of those areas. The installation of updated drainage will create a healthier course, reduce maintenance, improve drainage, and reduce the time the course is closed after heavy rains. Two vendors responded to this request, and Miller Trucking & Excavating was the sole responder that met the criteria of providing references from prior golf course drainage projects. The project is anticipated to start on or after November 1, 2024, and will be completed in time for the course to reopen on March 1, 2025. There are sufficient funds in the Utility Tax Capital Project fund to complete this project. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 4 CITY MANAGER’S REPORT MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 24-4063 Development Agreement with Thrushwood Farms Quality Meats, Inc. Staff recommend approval of a development agreement with Thrushwood Farms Quality Meats, Inc. for the expansion of its food production operations. Per the terms of the agreement, Thrushwood Farms will execute a 10-year lease for the former Maytag facility at 1801 Monmouth Boulevard and invest $45 to $50 million in improvements by December 31, 2025. From this expansion, they will initially create 150 – 180 jobs, which will bring the company to over 350 total employees in Galesburg. The City will provide a total incentive of $1 million to facilitate the feasibility of this project, which will be payable in two increments. Half of the funding will be paid upon the substantial completion of investment in the improvements to the facility. The second half of the funding will be paid on or after December 31, 2026, and upon the creation of the additional 150 – 180 jobs. Provision of the incentive from the City is the final piece of the project necessary for location of this expansion project in Galesburg, which will have a large positive economic impact for the betterment of the community. Item 24-4064 Minor Plat of the Car Wash Addition, 1839 N Henderson Street The Planning and Zoning (P&Z) Commission recommend approval of the Minor Plat of the Car Wash Addition. Staff concur with this recommendation. There are three existing parcels that will be subdivided to clean up the layout and result in two parcels that both have adequate access to and from North Henderson Street. The property is currently zoned B2, General Business. Item 24-4065 Minor Plat of the Benedict Subdivision The Planning and Zoning (P&Z) Commission recommend approval of the Minor Plat, and staff concur with the recommendation. There are six existing parcels that will be subdivided to clean up the layout and result in two parcels. The properties being subdivided are currently zoned I, Institutional and R3A, Multifamily. After the Benedict Foundation determines the future use of the property, a zoning amendment may be required. Item 24-4066 Sole source repairs to Bus 1701 Staff recommend approval of waiving normal purchasing policies and approving the sole source quote in the amount of $61,726.29 from Interstate Power Systems for replacement of a Dual Power Inverter Module (DPIM) on hybrid bus 1701. Interstate Power Systems is the only vendor in our area that performs repairs on this type of unit, and IDOT has reviewed the quote and provided their concurrence for proceeding with the repair. There is no cost to the City, as CARES funding is available to cover the costs of the repairs. Item 24-4067 Intergovernmental Cooperation Agreement for Vehicle Repairs Staff recommend approval of Intergovernmental Cooperation Agreement with Sangamon Mass Transit District (SMTD) for providing transit vehicle repairs outside of capabilities of the transit shop. SMTD is one of the two IDOT approved sites for repair of equipment without a stringent review and approval process. Through this agreement, the City will agree to pay SMTD for any repairs completed and will be reimbursed utilizing the appropriate annual Federal/State grant funds. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 4 Item 24-4068 Copier Lease Agreement Staff recommend approval of a five-year lease and maintenance agreement for multi-function copiers with Office Specialists Inc. the amount of $2,461.50 per month over the term of the five- year lease. Five vendors responded to this request, with Office Specialists providing the most beneficial proposal. Under the lease agreement, the city will lease twenty-two (22) machines for $1,099.00 per month and enter into a maintenance agreement for $1,362.50 per month for a combined total of $2,461.50. The flat rate maintenance agreement includes parts, labor, supplies, service calls, 25,000 black and white copies and 30,000 color copies each month. Toner can be a costly expense and including toner replacement is a significant benefit of the maintenance agreement. The city has a long-standing relationship with Office Specialist Inc. and has leased Sharp brand machines from them for over 20 years. Each department budgets annually for this cost, and sufficient funds are available. TOWN BUSINESS Item 24-9020 Town Bills Respectfully submitted, Eric Hanson City Manager WHEREAS, the American Physical Therapy Association in observing October as National Physical Therapy month and the theme for this year’s celebration is the “The role of Physical Therapy in fall prevention.” Its meaning goes beyond helping you recover from a fall, but in actually taking steps to prevent falls. The physical therapy profession’s role in falls risk reduction and prevention is supported by a strong body of research. What Physical Therapists do, works. WHEREAS, dedicated and skilled physical therapists, being committed to better health for all, help citizens lead more productive and functional lives through the benefit of physical therapy rehabilitation; and WHEREAS, Azer Clinic currently serves the City of Galesburg and surrounding areas by providing a number of services, including physical therapy, speech and language pathology and occupational therapy, as well as specialized educational services. NOW, THEREFORE, I Peter Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby proclaim the month of October as “PHYSICAL THERAPY MONTH” In Galesburg and urge all public officials and private citizens to join with the physical therapy profession to secure better health care for all our citizens. Dated this 7th day of October 2024 ________________________________ Mayor Peter D. Schwartzman Proclamation Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois September 16, 2024 6:00 p.m. Called to order by Mayor Peter Schwartzman at 6:00 p.m. Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis, Evan Miller, Dwight White, Heather Acerra, Sarah Davis, and Steve Cheesman, 8. Also Present: City Manager Eric Hanson, City Attorney Christopher Jump, and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present. The Pledge of Allegiance was recited. A moment of silence was observed in lieu of an invocation. Council Member Miller moved, seconded by Council Member White, to approve the minutes of the City Council’s regular meeting from September 3, 2024. Roll Call #2: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. PUBLIC COMMENT CONSENT AGENDA #2024-15 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 24-2020 Approve Resolution 24-18 for the funding of the South Lake Storey Road multi-use path project. 24-2021 Approve Resolution 24-19 for the temporary closure of Main Street for the 2024 Treat Street event on October 26, 2024. 24-4057 Approve the bid from CDS in the amount of $33,087 for the purchase of vehicle printers for the Galesburg Police Department and Knox County Sheriff's office e-Citation system. 24-4058 September 16, 2024 Page 1 of 6 Approve a Healthy Houses Rehabilitation Grant application with Western Illinois Regional Council and the grant submission cost of $1,250. 24-4059 Approve a special event application for AGES Community to have a Haunted Trails event on the trails around Lakeside Nature Center October 4-26, 2024. 24-5009 Receive a rate schedule for towing and storage services from Cantrell’s Towing. 24-8015 Approve bills in the amount of $1,178,922.30 and advance checks in the amount of $193,724.73. Council Member White asked for a comparison of this grant and the other grants that are currently available through the City. Community Development Director Steve Gugliotta reported that the current DCEO Single Family Owner Occupied grant that was awarded to the City is for Housing Rehabilitation for approximately 10 single-family owner-occupied low-income homes located in a targeted area of Galesburg. The targeted area for this grant is the southwest portion of the City. Eligible repairs include improvements for plumbing, electrical, siding, painting, etc. The next step is for DCEO to send the City a formal grant agreement. Once that is in place, a public meeting will take place inviting those in the target area to attend. WIRC will provide an overview of the program and explain how homeowners can schedule an application intake. He reported that tonight’s grant approval will be to assist landlords in replacing the HVAC systems in rental units of 6 units or less, occupied by low-to-moderate income tenants. The City will be requesting $300,000. While there is no match required by the property owner or the City, the City is encouraged to provide $10,000 in matching funds to improve the competitive rating in the grant award process. A Public Hearing will be held on October 7th at 5:30 pm in the Council Chambers prior to the Council meeting and WIRC will be there to provide an overview of the program. Applications for the program are due on November 6, 2024. Council Member Miller moved, seconded by Council Member Dennis, to approve Consent Agenda 2024-15. Roll Call #3: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 24-2022 September 16, 2024 Page 2 of 6 Council Member Dennis moved, seconded by Council Member White, to approve Resolution 24-20 in support of committing local funds for a Railroad Crossing Elimination Program application to the Federal Railroad Administration for a project planning study at the South Street underpass and Mulberry Street crossing. The City’s share is $168,399. Council Member Cheesman expressed that this is good news, which will add to the area in terms of safety and aesthetics. Mayor Schwartzman asked about the scope of the project once the study is complete. City Manager Hanson noted that the City will have some financial commitment, but that more will be known in the future. Roll Call #4: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. BIDS, PETITIONS, AND COMMUNICATIONS CITY MANAGER’S REPORT A. September Traffic Advisory Committee Report B. Trick or Treat will be held Thursday, October 31, 2024, 5-8 p.m. MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.) 24-4060 Council Member White moved, seconded by Council Member Acerra, to approve a joint funding agreement with the Illinois Department of Transportation for the Lake Storey multi-use path project. Council Member Davis stated that she is excited about the completion of this path personally and for the community. Since moving to Galesburg, she has heard many comments about citizens using it and is glad to see it moving forward. Council Member Cheesman noted the same and that its completion will enhance the park and community. Roll Call #5: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 24-4061 Council Member Davis moved, seconded by Council Member Acerra, to approve an intergovernmental agreement with Knox County for the Lake Storey multi-use path. Roll Call #6: September 16, 2024 Page 3 of 6 Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 24-4062 Council Member Miller moved, seconded by Council Member Davis, to waive normal purchasing policies and approve the purchase of five 22-passenger buses from Midwest Transit Equipment utilizing IDOT’s Consolidated Vehicle Procurement Program for a total cost of $904,260. The Mayor thanked the Galesburg Transit staff for going above and beyond to get these buses and to ensure the best service possible for our community. Roll Call #7: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. Council Member Miller moved, seconded by Council Member Acerra, to sit as the Town Board. The motion carried. TOWN BUSINESS 24-9019 Trustee Miller moved, seconded by Trustee Acerra, to approve Town bills and warrants to be drawn in payment of same. Fund Title Amount Town Fund $8,845.61 General Assistance Fund $7,322.18 IMRF Fund Social Security/Medicare Fund Liability Fund Audit Fund Total $16,167.79 Roll Call #8: Ayes: Trustees Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. Trustee Miller moved, seconded by Trustee Acerra, to resume as the City Council. The motion carried. September 16, 2024 Page 4 of 6 CLOSING COMMENTS Council Member White thanked Director Gugliotta for his explanation of the two housing grants, noting that sometimes citizens don’t understand all the requirements. Now, he will be able to point back to this meeting so that citizens can listen, as well as let them know they can sign up for the eNotify alerts. He also announced that he visited the new grocery store and encouraged everyone to do the same. Council Member Acerra stated that she had a fun weekend in Galesburg, where lots of people were out and about, and she was able to attend a trivia night at the beautiful Civic Art Center. She also thanked the Galesburg Sanitary District for taking the lead on letting property owners know about old pipe replacement on Broad Street after a miscommunication. She appreciates their leadership and being forthright about the issue. Council Member Davis thanked Council Member Acerra for the update on Broad Street, as well as the Sanitary District for the maintenance project. She hopes everyone enjoys the upcoming fall season and good weather. Council Member Cheesman thanked Director Gugliotta and Kraig Boynton for their hard work on the complicated procedure of getting the five buses. He also wished everyone a happy Hispanic Month. He also displayed his t-shirt from the Galesburg High School’s CARE Club “Streaks 9-11 Stair Climb” to honor the victims of the September 11th terrorist attacks and the firefighters who died in the World Trade Center. He also thanked GHS School Resource Officer and Police Officer Todd Olinger, as well as the Galesburg Fire Department and Police Department, who were in attendance. Council Member Hix thanked Mike Doi, Aaron Gavin, and the Street Division staff for the much improved infrastructure around town. The newly improved roads have made it much easier to get around town. He also said hello to his brother watching in Texas, and wished his sister a happy birthday. Council Member Miller announced that harvesting will start for him next week and reminded everyone to be aware of the slow moving farm equipment on the roads. Mayor Schwartzman reported on a very successful Stearman Fly In, which boasted 78 planes, many volunteers, and a great breakfast, and thanked the hospitality team for the event. He also announced that on Saturday and Sunday, Galesburg hosted its first Scrabble tournament with 34 people attending. He added that he heard from many attendees that they were impressed with our community, downtown, other sites, etc. He hopes to make this an annual event and thanked Darla Krejci for her work on promoting the event. The Mayor also announced that starting in October, the Walk of the Dead Haunted Trail will take place every Friday and Saturday, 7-11 p.m. The trail will open on Friday, October 4th. He also noted that the Railyard Pop-Up Concert was well attended. September 16, 2024 Page 5 of 6 There being no further business, Council Member Dennis moved, seconded by Council Member White, to adjourn the regular meeting at 6:36 p.m. Roll Call #9: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. Peter D. Mayor Schwartzman, Mayor Kelli R. Bennewitz, City Clerk September 16, 2024 Page 6 of 6 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GUG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Resolution ceding the City’s 2024 private activity bonding authority to the Quad Cities Regional Economic Development Authority (QCREDA). SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommend approval of the resolution ceding the City’s private activity bonding authority to QCREDA. BACKGROUND: On April 15, 2024 the City Council approved a resolution reserving the City’s 2024 private activity bonds volume cap. The purpose of this resolution was to hold the available volume cap of $3,656,875 for possible City use, instead of losing the volume cap to the Governor’s office. At this point, the City has no project on which these private activity bonds could be utilized. Warren Ribley, the executive director of QCREDA, contacted the City regarding the availability of the City’s 2024 private activity bonding authority. The City is a member of QCREDA and has ceded its bonding authority to QCREDA in the past. QCREDA was created by action of the Illinois General Assembly and is a general development agency for the counties of Henry, Knox, Mercer, Rock Island, Carroll, Lee, Whiteside, Jo Davies and Stephenson. QCREDA acts as the issuer of bonds, which provides tax exempt status on to a developer for eligible projects. The private activity bonds allow for a private manufacturer of tangible goods to acquire fixed assets including land, buildings, machinery and equipment under certain circumstances. They can also be used for private developer to acquire fixed assets including land, buildings, and equipment for low-income or senior housing projects. These entities can utilize the City’s volume cap to issue the tax-exempt debt if all other IRS criteria are met. This means that the interest on the bonds are exempt from state and federal income taxes, so investors and lenders require a lower interest rate to achieve an equivalent after-tax return. Therefore, the borrower receives a preferential interest rate, generating savings. BUDGET IMPACT: There is no budget impact. SUPPORTING DOCUMENTS: 1.Resolution 24-2023 RESOLUTION NO. _______ A RESOLUTION REALLOCATING $3,656,875 OF THE CITY OF GALESBURG, ILLINOIS PRIVATE ACTIVITY BOND ALLOCATION TO THE QUAD CITIES REGIONAL ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION transferring and reallocating the aggregate remaining, unused allocation of the private activity bonds of the City of Galesburg to the Quad Cities Regional Economic Development Authority. WHEREAS, the City of Galesburg, Knox County, Illinois, (The “City”) is a municipality and a home rule unit of government duly organized and validly existing under Section 6(a) of Article VII of the 1970 constitution and laws of the State of Illinois; and WHEREAS, Section 146 of the Internal Revenue Code of 1986 (the “Code”), as amended, and Section 1301 of the Tax Reform Act of 1986, places a ceiling (the “Volume Cap”) on the aggregate principal amount of private activity bonds (as defined in the Code) that can be issued in the State of Illinois from January 1, 2024, to and including December 31, 2024; and WHEREAS, the City’s portion of the Volume Cap equals $3,656,875; and WHEREAS, the City has reserved $3,656,875 in Volume Cap through Resolution No. 24- 09 as approved by the City Council on April 15, 2024; and WHEREAS, the City has issued private activity bonds to which portions of the Volume Cap have been allocated in the aggregate principal amount of $-0- from January 1, 2024, through the date of adoption of this Resolution; and WHEREAS, the City has a remaining, unused balance of Volume Cap in the amount of $3,656,875 for the remainder of calendar year 2024; and WHEREAS, the Illinois Private Activity Bond Allocation Act (30 ILLS 345//et seq) provides among other things, the City may reallocate any remaining, unused portion of its Volume Cap to a state agency; and WHEREAS, the Quad Cities Regional Economic Development Authority (QCREDA) has requested the City cede its remaining unused portion of the available Volume Cap to QCREDA for economic development purposes in QCREDA’s service area; and WHEREAS, it is in the best interest of the City to transfer and reallocate $3,656,875 of the City’s remaining, unused Volume Cap to QCREDA. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY ILLINOIS: SECTION 1: Consent to Reallocate to QCREDA. The City hereby agrees to reallocate to QCREDA the City’s 2024 private activity volume bonding cap in the amount of $3,656,875. Said private activity volume bonding cap shall be used to support projects that will provide job opportunities and new investments. SECTION 2: Letter of Agreement. The City Manager is hereby authorized to execute a letter of agreement with QCREDA consenting to such allocation on behalf of the City as authorized. SECTION 3: Maintaining Records. The City’s Community Development Department is hereby authorized to maintain such record of the allocation for the term of the bonds issued pursuant to such allocation. SECTION 4: Notice. The City’s Community Development Department shall provide notice of such allocation to the Office of the Governor. SECTION 5: Effective Date. This resolution shall be in full force and effect upon its passage and approval. Approved this 7th day of October, 2024, by a roll call vote as follows: Roll Call #:_________________ Ayes:_________________________________________________________________________ Nays:_________________________________________________________________________ Absent:_______________________________________________________________________ Abstain:_______________________________________________________________________ _______________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: LTB Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Resolution of Support by the City Council for the application and matching funds toward a Competitive Healthy Houses grant application. SUMMARY RECOMMENDATION: The City Manager and the Director of Community Development recommend approval of a resolution demonstrating the City Council’s support for the City’s Healthy Houses CDBG application. BACKGROUND: The Illinois Department of Commerce and Economic Opportunity (DCEO) Office of Community Development administers the federal Community Development Block Grant (CDBG) funds. In August, DCEO announced a new grant opportunity meant to assist landlords in replacing the HVAC systems in rental properties, with six units or less, occupied by low-to- moderate income (LMI) tenants. The 2025 application round is anticipated to award $21,614.873 to 15 communities. Applications for the program are due on November 6, 2024. All projects funded through this program must benefit at least 51 percent LMI tenants, as determined by HUD Section 8 Income Guidelines. The City will be requesting $300,000 and while there is no match required by the property owner or the City, the City is encouraged to provide $10,000 in matching funds to improve the competitive rating in the grant award process. The City Council approved an agreement with the WIRC on September 16, 2024, for drafting the grant application and administering the grant if the City’s application is successful. WIRC has considerable experience administering housing rehabilitation grants. As part of the application, the state requires that applying municipalities submit a resolution of support from their legislative body. BUDGET IMPACT: The $10,000 in matching funds will be paid from the Economic Development Fund (24). SUPPORTING DOCUMENT: 1.Resolution 2.Letter of Transmittal 24-2024 Resolution ___________ COUNCIL RESOLUTION OF SUPPORT WHEREAS, the City of Galesburg is applying to the State of Illinois for a Community Development Block Grant, and WHEREAS, it is necessary that an application be made and agreements entered into with the State of Illinois. NOW, THEREFORE, BE IT RESOLVED as follows: 1) that the City of Galesburg apply for a grant under the terms and conditions of the State of Illinois and shall enter into and agree to the understandings and assurances contained in said application. 2) that the Mayor and City Clerk on behalf of the City execute such documents and all other documents necessary for the carrying out of said application. 3) that the Mayor and City Clerk are authorized to provide such additional information as may be required to accomplish the obtaining of such grant. Approved this ______day of ____________________, 2024, by roll call vote as follows: Roll Call #:_________________ Ayes:_________________________________________________________________________ Nays:_________________________________________________________________________ Absent:_______________________________________________________________________ Abstain:_______________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk Community Development Department City Hall 55 W. Tompkins Street Galesburg, IL 61401 309-343-4181 www.ci.galesburg.il.us October 7, 2024 Illinois Department of Commerce and Economic Opportunity 607 East Adams Springfield, Illinois 62701 Dear Director: The City of Galesburg is submitting an application for healthy houses under the Community Development Block Grant-CV (CDBG-CV) Program Healthy Houses Component. The grant request is in the amount of $300,000 to be used to preserve 20 landlord owned units. The benefit to low-to-moderate income individuals is 100%. The City of Galesburg will contribute $10,000 from the Economic Development Fund (24) toward the completion of the project. Very truly yours, Peter Schwartzman, Mayor ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Bid recommendation, demolition and clean-up of two commercial properties in Galesburg, IL. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, Code Compliance Supervisor and Purchasing Agent recommend City Council award the demolition of the two commercial properties as outlined to USA Recycling – Excavating LLC (Galesburg, IL) in the amount of $320,498.64. BACKGROUND: Community Development has taken the necessary steps through the court system for the demolition of 2069 Windish Drive and the property located at 215 N Academy Street was acquired by the city in November of 2023. These properties have been found to be either dangerous to the general public or not economically feasible to restore. Aerials of the properties have been attached for your reference. When applicable, the city bills the owners of the non-city owned properties for the demolition charges in an attempt to be reimbursed for the fees involved in these demolitions once the demolition project is completed. The request for bid was advertised in the Galesburg Register-Mail, made available on the city website and emails were sent to all known demolition vendors on file. Eight vendors responded to this bid request with the low and best bid submitted by USA Recycling – Excavating LLC in the amount of $320,498.64. City staff have reviewed the bid and find that the costs submitted for this project are reasonable based on the requirements to demolish larger commercial structures. As a matter of public safety, city staff recommend approval. A detailed bid tabulation is attached. BUDGET IMPACT: There are applicable funds available in the Property Redevelopment (Fund 23) to complete these demolitions. SUPPORTING DOCUMENTS: 1.Aerial of 215 N Academy St 2.Aerial of 2069 Windish Dr 3.Bid Tabulation 23-3043 NSeminaryStWi ndi shDr WalshAve Wi n dishDr HimwichDrWalshAve Win dish D rWalshAve1987676155164777676 19658125.5 55 110182.3185.2185.2115.34208.28 317.2 99.78 301.7 5240.74 301.7 8 31.9 40404040179.5 179.5180.5 40418.09369.78259.55 300.63126.0577.1316 2 . 7 181.88 333.75 269.76 156.1153.4856.43173.4862.12 211.45 136.42227.85502.95214293.6 9 37.47 159.32120 256.12146.67 160 149.3 2155 2 2 3 . 6 1 41.841.841.841.641.641.440413.6441.66115.73115.68 145. 9 8230.68 397.88 177.9896185 116.7 8182.96 185 110.67 293.6 9131145.47115.34 350 49.93 81.3228.5521116498.55 5 6 . 9 2 1 6 6 . 6 9 451.7 194.3 21 6 8 1 4 2 3 8 2 31 30 29 30 29 7 30 1 1 2 1 2 29 28 27 26 19 32 5 74.15 443.85478.34TR. 32 -B TR. A 441.43 81.4215.46230.68264.541188081.61091193366 6666331515 15 1585066 66 33 66CL R - 1 7 0 . 2 2 CLR-38 3 . 9 6 CLR-626.183366 66 666666CLR-169.614 81.6N SEMINARY STWILLARDSTBATEMANSTWIND ISH DR WALSH AVE DARST LN 9902151004 2016 WINDISH DR 9902151009 2060 WINDISH DR 9902151010 2136 WINDISH DR 9902151012 9902151013 2084 WINDISH DR 9902151014 1849 N SEMINARY ST 9902152004 2069 WINDISH DR 9902152005 2015 WINDISH DR 9902152032 2175 WINDISH DR 9902152036 2101 WINDISH DR 99021520379902152038 2147 WINDISH DR 9902176017 1974 WINDISH DR 99021760189902303032 9902303034 1799 WILLARD ST 9902326028 1795 BEECHER AVE Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community September 13, 2022 / Cadastral City of Galesburg 2069 Windish Dr 110 0 110 220 33055 Feet 2069 Windish Dr Community Development Department Operating Under Council-Manager Government Since 1957 Demolition CITY OF GALESBURG Finance Department Bid Results for Demolition of Two Properties 9/25/2024 Attended by: T.Miller/E.Heiden/R.Speidel COMPANY CITY, STATE Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days 215 N Academy 124,000.00$ 45 300,000.00$ na 97,000.00$ 30 169,700.00$ 45 2069 Windish Dr.274,000.00$ 60 888,000.00$ na 257,000.00$ 50 169,700.00$ 45 Total Bid Submission:398,000.00$ 105 1,188,000.00$ 0 354,000.00$ 80 339,400.00$ 90 Bid Security COMPANY CITY, STATE Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days Demo Cost Working Days 215 N Academy 115,647.01$ 22 125,728.02$ 45 220,885.83$ 90 74,850.00$ 5 2069 Windish Dr.312,194.97$ 63 194,770.62$ 45 498,699.37$ 90 305,000.00$ 20 Total Bid Submission:427,841.98$ 85 320,498.64$ 90 719,585.20$ 180 379,850.00$ 25 Bid Security Low and Best Bid D&T Demolition LLC Galesburg, IL Bid BondBid Bond Peoria, IL Jacksonville, IL Miller Trucking & Excavating Silvis, IL Cashier's Check River City Demolition Inc Littleton Storm & Timber Services Inc Bid Bond JIMAX Corp USA Recycling - Excavating LLC KLF Enterprises Inc Fowler Enterpises LLC Peoria, IL Galesburg, IL Markham, IL Elgin, IL Bid Bond Bid Bond Bid Bond Bid Bond ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Approve bid proposal to purchase and install a prefabricated restroom at ON Custer Park. SUMMARY RECOMMENDATION: The City Manager, Director of Parks & Recreation, and Purchasing Agent recommend approving the bid proposal from Givsco Construction Company (Pekin, IL) in the amount of $216,000.00 for the purchase and installation of a prefabricated restroom at ON Custer Park. BACKGROUND: The bathroom located at ON Custer Park is in disrepair and in need of replacement. The building is over fifty years old, and the brick shell is starting to crumble and deteriorate. A proposal request was drafted with minimum specifications for the building. Bobcat floorplans by Huffcutt and Dakota floorplans by CXT include the same amenities and are the city’s preferred floor plans for this project. Each floor plan includes two ADA compliant flush restrooms containing one sink and two separate stalls. Contractors were asked to provide a proposal to purchase and install the restroom based on the floorplans by either company or from an approved equal. The contractor will also be responsible for demolishing the current restroom prior to the installation of the new building. Proposals requests were advertised in the Register Mail, posted to the city website, and emailed to known prefab building contractors. Three vendors responded to this request: Miller Trucking & Excavating, Brandt Construction Co, and Givsco Construction Company. All three vendors proposed installing the Bobcat prefabricated restroom by Huffcutt. The low and best bid proposal meeting the specifications for this project was submitted by Givsco Construction Company in the amount of $216,000.00. City staff recommend approval of this proposal. The current lead time to begin fabrication of the restroom is winter of 2024/2025 with an anticipated delivery and installation date no later than May 1, 2025. BUDGET IMPACT: This project will be paid for with a combination of funds from Park and Recreation Fund (19) and Community Improvement/Infrastructure Fund (12). SUPPORTING DOCUMENTS: None 24-3044 DECEMBER 31, 2023 THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND PUBLIC ACT 95-0950 MUNICIPAL COMPLIANCE REPORT FOR THE FISCAL YEAR ENDED 24-5010 September 6, 2024 Members of the Pension Board of Trustees Galesburg Firefighters' Pension Fund Galesburg, Illinois Enclosed please find a copy of your Municipal Compliance Report for the Galesburg Firefighters' Pension Fund for the fiscal year ended December 31, 2023. We have prepared the report with the most recent information available at our office. Should you have more current information, or notice any inaccuracies, we are prepared to make any necessary revisions and return them to you. The President and Secretary of the Pension Fund are required to sign the report on page 3. If not already included with the enclosed report, please also include a copy of the Pension Fund’s most recent investment policy. The signed Public Act 95-0950 - Municipal Compliance Report must be provided to the Municipality before the tax levy is filed on the last Tuesday in December. We are sending the report via email to promote an environmentally-friendly work atmosphere. If you have any questions regarding this report, please contact your Client Manager or PSA. Respectfully submitted, LAUTERBACH & AMEN, LLP 1) Current Preceding Fiscal Year Fiscal Year Total Cash and Investments (including accrued interest) $29,338,425 $24,934,598 Total Net Position $29,976,929 $26,376,062 2) $329,300 $1,980,300 $3,648,725 3) $2,550,672 $3,648,725 $2,540,705 The estimated amount necessary during the fiscal year to meet the annual actuarial requirements of the pension fund as provided in Sections 4-118 and 4-120: Investment Earnings Municipal Contributions Recommended Municipal Contributions Alternative Municipal Contributions Firefighters' Pension Investment Fund THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 The Pension Board certifies to the City Council of the City of Galesburg, Illinois on the condition of the Pension Fund at the end of its most recently completed fiscal year the following information: The total cash and investments, including accrued interest, of the fund at market value and the total net position of the Pension Fund: Estimated Receipts - Employee Contributions Estimated Receipts - All Other Sources Annual Requirement of the Fund as Determined by: Private Actuary - Lauterbach & Amen, LLP The estimated receipts during the next succeeding fiscal year from deductions from the salaries of firefighters' and from other sources: Page 1 THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 4) Current Preceding Fiscal Year Fiscal Year Net Income Received from Investment of Assets $3,680,421 ($3,981,487) Assumed Investment Return 7.125% 7.125% 6.750% 6.750% Actual Investment Return 13.563% (14.575)% 5) N/A N/A 6) Number of Active Members 45 7) Total Amount Number of Disbursed 54 $3,047,536 0$0 (iii) Survivors and Child Benefits 13 $590,433 Totals 67 $3,637,969 Firefighters' Pension Investment Fund Private Actuary - Lauterbach & Amen, LLP The increase in employer pension contributions that results from the implementation of the provisions of P.A. 93-0689: The total net income received from investment of assets along with the assumed investment return and actual investment return received by the fund during its most recently completed fiscal year compared to the total net income, assumed investment return, and actual investment return received during the preceding fiscal year: Firefighters' Pension Investment Fund Private Actuary - Lauterbach & Amen, LLP The total amount that was disbursed in benefits during the fiscal year, including the number of and total amount disbursed to (i) annuitants in receipt of a regular retirement pension, (ii) recipients being paid a disability pension, and (iii) survivors and children in receipt of benefits: The total number of active employees who are financially contributing to the fund: (i) Regular Retirement Pension (ii) Disability Pension Page 2 THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 8) Current Preceding Fiscal Year Fiscal Year 52.67% 51.45% 50.15% 48.52% 9) $28,500,116 $30,721,488 10) CERTIFICATION OF MUNICIPAL FIREFIGHTERS' The funded ratio of the fund: Please see attached Investment/Cash Management policy if applicable Please see Notes Page attached. Firefighters' Pension Investment Fund Private Actuary - Lauterbach & Amen, LLP The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our knowledge, hereby certify pursuant to §4-134 of the Illinois Pension Code 40 ILCS 5/4-134, that the preceding report is true and accurate. Adopted this ___________ day of __________, 2024 Secretary ______________________________________________ Date ___________________ President _______________________________________________ Date ___________________ Firefighters' Pension Investment Fund Private Actuary - Lauterbach & Amen, LLP The accrued liability is the actuarial present value of the portion of the projected benefits that has been accrued as of the valuation date based upon the actuarial valuation method and the actuarial assumptions employed in the valuation. The unfunded accrued liability is the excess of the accrued liability over the actuarial value of assets. PENSION FUND COMPLIANCE REPORT Unfunded Liability: The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability: Page 3 1) Total Cash and Investments - as Reported at Market Value in the Audited Financial Statements for the Years Ended December 31, 2023 and 2022. Total Net Position - as Reported in the Audited Financial Statementsfor the Years Ended December 31, 2023 and 2022. 2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the Year Ended December 31, 2023 plus 3% Increase (Actuarial Salary Increase Assumption) Rounded to the Nearest $100. Estimated Receipts - All Other Sources Investment Earnings - Cash and Investments as Reported in the Audited Financial Statements for the Year Ended December 31, 2023, times 6.75% (Actuarial Investment Return Assumption) Rounded to the Nearest $100. Municipal Contributions - Recommended Tax Levy Requirement as Reported by Lauterbach & Amen, LLP, Actuarial Valuation for the Year Ended December 31, 2023. 3) Annual Requirement of the Fund as Determined by: Firefighters' Pension Investment Fund - Suggested Amount of Tax Levy as Reported in the December 31, 2023 Actuarial Valuation. Private Actuary - Lauterbach & Amen, LLP: Recommended Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2023 Actuarial Valuation. Alternative Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2023 Actuarial Valuation. INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 Page 4 INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 4) Net Income Received from Investment of Assets - Investment Income (Loss) net of Investment Expense, as Reported in the Audited Financial Statements for the Years Ended December 31, 2023 and 2022. Assumed Investment Return: Firefighters' Pension Investment Fund - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Years Ended December 31, 2023 and 2022 Actuarial Valuations. Private Actuary - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Years Ended December 31, 2023 and 2022 Actuarial Valuations. Actual Investment Return -Net Income Received from Investments as Reported Above as a Percentage of the Average of the Beginning and Ending Balances of the Fiscal Year Cash Investments, Excluding Net Investment Income, Gains, and Losses for the Fiscal Year Return Being calculated, as Reported in the Audited Financial Statements for the Fiscal Years Ended December 31, 2023 and 2022. 5) Illinois Department of Insurance - Amount of total suggested tax levy to be excluded from the property tax extension limitation law as contemplated by 35 ILCS 200/18-185. Private Actuary - No Private Actuarial Valuation amount available at the time of this report. 6) Number of Active Members - Illinois Department of Insurance Annual Statement for December 31, 2023 - Schedule P. 7) (i) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for December 31, 2023 - Schedule P for Number of Participants and Expense page 1 for Total Amount Disbursed. (ii) Disability Pension - Same as above. (iii) Survivors and Child Benefits - Same as above. Page 5 INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 8) The funded ratio of the fund: Firefighters' Pension Investment Fund - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2023 and 2022 Actuarial Valuations. Private Actuary - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2023 and 2022 Actuarial Valuations. 9) Unfunded Liability: Firefighters' Pension Investment Fund - Deferred Asset (Unfunded Accrued Liability) as Reported in the December 31, 2023 Actuarial Valuation. Private Actuary - Deferred Asset (Unfunded Accrued Liability) as Reported by Lauterbach & Amen, LLP in the December 31, 2023 Actuarial Valuation. Page 6 DECEMBER 31, 2023 THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND PUBLIC ACT 95-0950 MUNICIPAL COMPLIANCE REPORT FOR THE FISCAL YEAR ENDED 24-5011 September 6, 2024 Members of the Pension Board of Trustees Galesburg Police Pension Fund Galesburg, Illinois Enclosed please find a copy of your Municipal Compliance Report for the Galesburg Police Pension Fund for the fiscal year ended December 31, 2023. We have prepared the report with the most recent information available at our office. Should you have more current information, or notice any inaccuracies, we are prepared to make any necessary revisions and return them to you. The President and Secretary of the Pension Fund are required to sign the report on page 3. If not already included with the enclosed report, please also include a copy of the Pension Fund’s most recent investment policy. The signed Public Act 95-0950 - Municipal Compliance Report must be provided to the Municipality before the tax levy is filed on the last Tuesday in December. We are sending the report via email to promote an environmentally-friendly work atmosphere. If you have any questions regarding this report, please contact your Client Manager or PSA. Respectfully submitted, LAUTERBACH & AMEN, LLP 1) Current Preceding Fiscal Year Fiscal Year $33,928,212 $28,294,332 $34,546,544 $29,783,715 2) $407,400 $2,290,200 $3,922,034 3) $4,745,000 $2,672,472 $3,922,034 $2,748,704 THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 The Pension Board certifies to the Board of Trustees of the City of Galesburg, Illinois on the condition of the Pension Fund at the end of its most recently completed fiscal year the following information: The total cash and investments, including accrued interest, of the fund at market value and the total net position of the Pension Fund: Total Cash and Investments (including accrued interest) Total Net Position The estimated receipts during the next succeeding fiscal year from deductions from the salaries of police officers and from other sources: Illinois Police Officers' Pension Investment Fund Private Actuary - Lauterbach & Amen, LLP Recommended Municipal Contribution Alternative Municipal Contribution (b) Annual Requirement of the Fund as Determined by: Estimated Receipts - All Other Sources Estimated Receipts - Employee Contributions Investment Earnings Municipal Contribution The estimated amount required during the next succeeding fiscal year to (a) pay all pensions and other obligations provided in Article 3 of the Illinois Pension Code, and (b) to meet the annual requirements of the fund as provided in Sections 3-125 and 3-127: (a) Pay all Pensions and Other Obligations Page 1 THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 4) Current Preceding Fiscal Year Fiscal Year $4,817,345 ($5,446,020) 6.800% 6.800% 6.750% 6.750% 15.484% (17.360)% 5) 53 6) Total Amount Number of Disbursed 49 $3,132,324 1 $58,528 (iii) Survivors and Child Benefits 12 $474,604 Totals 62 $3,665,456 The total amount that was disbursed in benefits during the fiscal year, including the number of and total amount disbursed to (i) annuitants in receipt of a regular retirement pension, (ii) recipients being paid a disability pension, and (iii) survivors and children in receipt of benefits: (i) Regular Retirement Pension (ii) Disability Pension Actual Investment Return The total number of active employees who are financially contributing to the fund: Number of Active Members Illinois Police Officers' Pension Investment Fund Private Actuary - Lauterbach & Amen, LLP Net Income Received from Investment of Assets Assumed Investment Return The total net income received from investment of assets along with the assumed investment return and actual investment return received by the fund during its most recently completed fiscal year compared to the total net income, assumed investment return, and actual investment return received during the preceding fiscal year: Page 2 THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 7) Current Preceding Fiscal Year Fiscal Year 51.83% 51.83% 50.23% 49.47% 8) $31,736,328 $34,694,365 9) Please see attached Investment/Cash Management policy if applicable Adopted this ___________ day of __________, 2024 President __________________________________________________ Date ___________________ Secretary __________________________________________________ Date ___________________ The funded ratio of the fund: Illinois Police Officers' Pension Investment Fund Private Actuary - Lauterbach & Amen, LLP Illinois Police Officers' Pension Investment Fund Private Actuary - Lauterbach & Amen, LLP The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our knowledge, hereby certify pursuant to §3-143 of the Illinois Pension Code 40 ILCS 5/3-143, that the preceding report is true and accurate. CERTIFICATION OF MUNICIPAL POLICE PENSION FUND COMPLIANCE REPORT The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability: Unfunded Liability: Please see Notes Page attached. The accrued liability is the actuarial present value of the portion of the projected benefits that has been accrued as of the valuation date based upon the actuarial valuation method and the actuarial assumptions employed in the valuation. The unfunded accrued liability is the excess of the accrued liability over the actuarial value of assets. Page 3 1) Total Cash and Investments - as Reported at Market Value in the Audited Financial Statements for the Years Ended December 31, 2023 and 2022. Total Net Position - as Reported in the Audited Financial Statementsfor the Years Ended December 31, 2023 and 2022. 2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the Year Ended December 31, 2023 plus 3% Increase (Actuarial Salary Increase Assumption) Rounded to the Nearest $100. Estimated Receipts - All Other Sources: Investment Earnings - Cash and Investments as Reported in the Audited Financial Statements for the Year Ended December 31, 2023, times 6.75% (Actuarial Investment Return Assumption) Rounded to the Nearest $100. Municipal Contributions - Recommended Tax Levy Requirement as Reported by Lauterbach & Amen, LLP, Actuarial Valuation for the Year Ended December 31, 2023. 3) (a) Pay all Pensions and Other Obligations - Total Non-Investment Deductions as Reported in the Audited Financial Statements for the Year Ended December 31, 2023, plus a 25% Increase, Rounded to the Nearest $100. (b) Annual Requirement of the Fund as Determined by: Illinois Police Officers' Pension Investment Fund - Suggested Amount of Tax Levy as Reported in the December 31, 2023 Actuarial Valuation. Private Actuary - Lauterbach & Amen, LLP: Recommended Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2023 Actuarial Valuation. Alternative Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2023 Actuarial Valuation. INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 Page 4 INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 4) Net Income Received from Investment of Assets - Investment Income (Loss) net of Investment Expense, as Reported in the Audited Financial Statements for the Years Ended December 31, 2023 and 2022. Assumed Investment Return: Illinois Police Officers' Pension Investment Fund - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Years Ended December 31, 2023 and 2022 Actuarial Valuations. Private Actuary - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Years Ended December 31, 2023 and 2022 Actuarial Valuations. Actual Investment Return -Net Income Received from Investments as Reported Above as a Percentage of the Average of the Beginning and Ending Balances of the Fiscal Year Cash Investments, Excluding Net Investment Income, Gains, and Losses for the Fiscal Year Return Being calculated, as Reported in the Audited Financial Statements for the Fiscal Years Ended December 31, 2023 and 2022. 5) Number of Active Members - Illinois Department of Insurance Annual Statement for December 31, 2023 - Schedule P. 6) (i) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for December 31, 2023 - Schedule P for Number of Participants and Expense page 1 for Total Amount Disbursed. (iii) Survivors and Child Benefits - Same as above. (ii) Disability Pension - Same as above. Page 5 INDEX OF ASSUMPTIONS THE CITY OF GALESBURG, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2023 7) The funded ratio of the fund: Illinois Police Officers' Pension Investment Fund - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2023 and 2022 Actuarial Valuations. Private Actuary - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2023 and 2022 Actuarial Valuations. 8) Unfunded Liability: Illinois Police Officers' Pension Investment Fund - Deferred Asset (Unfunded Accrued Liability) as Reported in the December 31, 2023 Actuarial Valuation. Private Actuary - Deferred Asset (Unfunded Accrued Liability) as Reported by Lauterbach & Amen, LLP in the December 31, 2023 Actuarial Valuation. Page 6 CITY CLERK’S OFFICE Operating Under Council – Manager Government Since 1957 TO: City Council FROM: Mayor Peter Schwartzman DATE: October 7, 2024 SUBJECT: Commission Appointment COMMISSION TERM EXPIRES Landmark Commission Troy Plummer Treash June 2027 24-6004 User: Printed:10/01/2024 - 4:32PM shelms Transactions by Account Batch:00007.10.2024 Accounts Payable Account Number Vendor AmountDescription PO No Date 001-0000-10701-00 10-41, Inc 01/25 - 08/25 - 10-41 Services 1,100.0009/30/2024 001-0000-10701-00 10-41, Inc 01/25 - 08/25 - 10-41 Services 1,100.0009/30/2024 001-0000-10701-00 Galesburg Rotary Foundation 01/25 - 10/25 - Galesburg Club Memberships - E Hanson 166.6709/30/2024 001-0000-10701-00 Target Solutions Learning, LLC 01/25 -10/25 - Vector Scheduling 3,147.1209/30/2024 001-0000-10801-00 Advance Auto Parts Oil Filters 10.6009/30/2024 001-0000-10801-00 Advance Auto Parts Hydraulic Filters 75.1509/30/2024 001-0000-10801-00 Advance Auto Parts Hydraulic Filters 26.4009/30/2024 001-0000-10801-00 Advance Auto Parts Hydraulic Filters 26.4009/30/2024 001-0000-10801-00 Advance Auto Parts Strobe Lights 212.6109/30/2024 001-0000-10801-00 Advance Auto Parts Oil Seals 20.1409/30/2024 001-0000-10801-00 Map Automotive of Peoria Brake Pads 143.2608/31/2024 001-0000-10801-00 Mutual Wheel Co., Inc.LED Lights 114.0009/30/2024 001-0000-10801-00 Mack Sales & Service of Morton Air Dryers 1,482.6409/30/2024 001-0000-10801-00 Map Automotive of Peoria Batteries 379.2609/30/2024 001-0000-10801-00 Map Automotive of Peoria Brake Pads 286.5208/31/2024 001-0000-10801-00 Valley Distribution Corp.DEF Fluid 185.5009/30/2024 001-0000-10801-00 Nichols Diesel Service, Inc Fuel Filters 213.3609/30/2024 001-0000-10802-00 Herr Petroleum Corp 5999 Gal Reg N/L Eth Dir Load 16,917.62 000009263409/30/2024 001-0000-22002-00 CHRISTOPHER HOLLAND Reissue Check - UB Refund Chk#934965 Dtd: 08/17/20 79.3609/30/2024 25,686.61Subtotal for Divison: 0000 001-0105-54500-00 Heather Acerra Meals - Milage - IML Conference - Chicago IL - HAcerra 191.3909/30/2024 191.39Subtotal for Divison: 0105 001-0110-55000-00 Galesburg Rotary Foundation 10/24 - 12/24 - Galesburg Club Memberships - E Hanson 33.3309/30/2024 33.33Subtotal for Divison: 0110 001-0115-51000-00 Knox County Recorders Office 08/24 LaredoService 21.5009/30/2024 001-0115-61000-00 Office Specialists, Inc.Badge Holders 18.5509/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 1 24-8016 Account Number Vendor AmountDescription PO No Date 001-0115-61000-00 Office Specialists, Inc.Envelopes 4.1709/30/2024 001-0115-61000-00 Office Specialists, Inc.Envelopes 7.4209/30/2024 001-0115-61000-00 Office Specialists, Inc.Scissors, Glue Stick, Clip, Markers 28.0009/30/2024 001-0115-61000-00 Office Specialists, Inc.Return Envelopes -7.4209/30/2024 72.22Subtotal for Divison: 0115 001-0145-51010-00 James M Kelly, Attorney 07/24 Legal Services 100.5009/30/2024 001-0145-51010-00 James M Kelly, Attorney 08/24 - Legal Services 9,826.6609/30/2024 001-0145-54500-00 Barash & Everett, LLC Hearing Officer Required Training - Reimbursement 135.0009/30/2024 10,062.16Subtotal for Divison: 0145 001-0160-51000-00 Credit Collection Partners 08/24 Service 131.2509/30/2024 001-0160-51500-00 Gatehouse Media Notice to Bidders - Acct# 857927 91.8009/30/2024 001-0160-51500-00 Gatehouse Media Notice to Bidders - Acct# 857927 282.4809/30/2024 001-0160-59523-00 Galesburg Downtown Council 23 Property Tax levy Received 08/26/24 - Add'l Maintenance 29,501.7009/30/2024 001-0160-59523-00 Galesburg Downtown Council 23 Property Tax levy Received 08/26/24 - Maintenance 19,667.8009/30/2024 49,675.03Subtotal for Divison: 0160 001-0205-51000-00 Great Eastern Mgmt., Inc.Eaglebank 240.0009/30/2024 001-0205-51000-00 US Sterling Capital Corp., Inc.First Bank Southwest 240.0009/30/2024 480.00Subtotal for Divison: 0205 001-0207-55800-00 Office Specialists, Inc.Adobe Pro license 110.6609/30/2024 110.66Subtotal for Divison: 0207 001-0305-51500-00 Gatehouse Media Planning & Zoning Hearing Acct# 857927 107.6909/30/2024 001-0305-51500-00 Gatehouse Media Public Hearing - Acct# 857927 73.6409/30/2024 001-0305-61000-00 Office Specialists, Inc.Pens 4.7909/30/2024 001-0305-61000-00 Office Specialists, Inc.Hooks 13.3009/30/2024 199.42Subtotal for Divison: 0305 001-0306-51000-00 Knox County Recorders Office 08/24 LaredoService 21.5009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 868 S Pearl St 50.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1740 Morton Ave 300.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 120 Allens Ave 60.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1039 E Fifth St 100.0009/30/2024 001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services - 675 S Pearl St 395.4809/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1041 S Seminary 100.0009/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 2 Account Number Vendor AmountDescription PO No Date 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris -524 E Second(817 S Chambers) 100.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Call out Fee - 860 - 862 E Brooks 50.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1122 Garden Lane 50.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Mowing - 1141 N West 100.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 835 S Chambers 70.0009/30/2024 001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services - 1060 E North 189.7809/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1790 Brown 400.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - East 2nd Street 250.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Call out Fee - 835 S Chambers St 50.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris & Mowing - 239 Blaine Ave 400.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 268 N Seminary 50.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1385 Clark 184.0809/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 263 E Third 2,738.5509/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 801 Pine 1,284.0809/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 163 W Mary 275.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 985 Frank 100.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 636 E Brooks 150.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1041 N Kellogg 200.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 198 N Pearl 60.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 494 Clark St 400.0009/30/2024 001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services - 973 S Pearl 253.3909/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 702 Day St 200.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 742 Phillips St 500.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1514 S Seminary 50.0009/30/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1210 Grand Ave 70.0009/30/2024 001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services - 99 N Elm 296.3509/30/2024 001-0306-62500-00 Advance Auto Parts Brake Kit #408 159.6309/30/2024 001-0306-62500-00 Ford of Galesburg Transmission Fluid #408 82.3609/30/2024 9,740.20Subtotal for Divison: 0306 001-0370-55700-00 American Pest Control Inc Annual Termite Inspection 85.0009/30/2024 85.00Subtotal for Divison: 0370 001-0410-51000-00 Knox County Recorders Office 08/24 LaredoService 21.5009/30/2024 21.50Subtotal for Divison: 0410 001-0445-52500-00 Galesburg Sanitary Dist.08/24 Service 10.0708/31/2024 001-0445-55500-00 Heritage-Crystal Clean, LLC Com-30 Gal, 55G Supfuel Gasoline - Disposal 837.1309/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 3 Account Number Vendor AmountDescription PO No Date 001-0445-55500-00 Getz Fire Equipment Co., Inc.Annual Service - Fire Extinguisher, Cover Fire, Sign Fire, Senso 524.8009/30/2024 001-0445-55500-00 Map Automotive of Peoria Core Return Credit -123.0009/30/2024 001-0445-55500-00 Nichols Diesel Service, Inc State & Fed Tests #180 59.1008/31/2024 001-0445-55500-00 Nichols Diesel Service, Inc State & Fed Tests #183 57.1008/31/2024 001-0445-55500-00 Nichols Diesel Service, Inc State & Fed Tests #167 58.5009/30/2024 001-0445-55500-00 Valley Distribution Corp.Core Charge 20.0009/30/2024 001-0445-55500-00 Liberty Tire Services LLC Tire Recycling 482.6909/30/2024 001-0445-55500-00 Nichols Diesel Service, Inc State & Fed Tests #601 57.1008/31/2024 001-0445-55500-00 Pomp's Tire - Galesburg Replace Rear Tires #170 2,576.4609/30/2024 001-0445-55700-00 American Pest Control Inc 09/24 Pest Service 40.0009/30/2024 001-0445-55700-00 Royal Cleaning Services 09/24 Janitorial Services 292.0009/30/2024 001-0445-57500-00 Vestis 09/24 Service 85.6809/30/2024 001-0445-57500-00 Vestis 08/24 Service 85.6809/30/2024 001-0445-57500-00 Vestis 09/24 Service 85.6809/30/2024 001-0445-57500-00 Vestis 09/24 Service 85.6809/30/2024 001-0445-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 86.2409/30/2024 001-0445-61000-00 Office Specialists, Inc.Note Books 24.2909/30/2024 001-0445-62500-00 Alta Construction Equipment Illinois, LLC Bucket Teeth Kit #187 721.8109/30/2024 001-0445-62500-00 Advance Auto Parts Hydraulic Filter #178 29.2609/30/2024 001-0445-62500-00 Advance Auto Parts Hydraulic Filter #178 29.2609/30/2024 001-0445-62500-00 Advance Auto Parts Fuel Filter #178 7.6709/30/2024 001-0445-62500-00 Advance Auto Parts Return Oil Filter #154 -5.3009/30/2024 001-0445-62500-00 Advance Auto Parts Ignition Coil #607 42.5009/30/2024 001-0445-62500-00 Advance Auto Parts Filter Kit #154 9.5409/30/2024 001-0445-62500-00 Advance Auto Parts Oil Filter #154 5.3009/30/2024 001-0445-62500-00 Ford of Galesburg Fuel Tank #183 884.0409/30/2024 001-0445-62500-00 Napa Auto Parts Hyrdraulic Filter #178 9.3909/30/2024 001-0445-62500-00 Knapheide Truck Equipment Tailgate Repair Kit #183 713.0909/30/2024 001-0445-63000-00 Blue Cardinal Chemical LLC Odor Blockers 261.0209/30/2024 001-0445-63000-00 Batterton Auto Supply Lube Brush, Steel Weights 77.0709/30/2024 001-0445-63000-00 Advance Auto Parts Oil Absorbant 139.8009/30/2024 001-0445-63000-00 Advance Auto Parts Red Primer 49.9809/30/2024 001-0445-63000-00 Advance Auto Parts Spray Lubricants 65.9409/30/2024 8,385.57Subtotal for Divison: 0445 001-0450-52500-00 Galesburg Sanitary Dist.08/24 Service 100.6708/31/2024 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Tests #130 57.1008/31/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 4 Account Number Vendor AmountDescription PO No Date 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Tests #101 57.1008/31/2024 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Tests #129 57.1008/31/2024 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Tests #115 57.1008/31/2024 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Tests #142 57.1008/31/2024 001-0450-55700-00 American Pest Control Inc 09/24 Pest Service 75.0009/30/2024 001-0450-55700-00 American Pest Control Inc Annual Termite Inspection 75.0009/30/2024 001-0450-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 156.5009/30/2024 001-0450-62500-00 Nichols Diesel Service, Inc Fitting Kit #109 33.1809/30/2024 001-0450-62500-00 Pomp's Tire - Galesburg Tires #126B 630.0009/30/2024 001-0450-62500-00 Mutual Wheel Co., Inc.Slack Adjuster #109 71.3309/30/2024 001-0450-62500-00 Blunier Implement, Inc Hardware Kit #141 46.8909/30/2024 001-0450-66500-00 Grainger, Inc.Probe for Truck 56.5609/30/2024 1,530.63Subtotal for Divison: 0450 001-0505-51000-00 Stephen L Woody 09/24 Polygraph Services - 3 Examinations 450.0009/30/2024 450.00Subtotal for Divison: 0505 001-0510-51000-00 T-Mobile USA Inc 07/24 Service 50.0009/30/2024 001-0510-51000-00 Bridgeway Training Services 08/24 - Secure Document Destruction - 93lbs 27.9009/30/2024 001-0510-51000-00 Cantrell's Body Shop & Garage Winched Vehicle 95.0009/30/2024 001-0510-51000-00 10-41, Inc 08/24 -12/24 - 10-41 Services 550.0009/30/2024 001-0510-52500-00 Galesburg Sanitary Dist.08/24 Service 5.0308/31/2024 001-0510-54500-00 Travis Smith Fuel Reimbursement - Bearcat Call out - Macomb Il - TSmith 70.0009/30/2024 001-0510-54500-00 Petty Cash - Police Dept.Delta Sonic - Fuel - Deployment DNC Convention Chicago - MIngles 20.0009/30/2024 001-0510-54500-00 Noah Harlan Meals - SFTS Instructor - E.Moline IL - NHarlan 35.0009/30/2024 001-0510-54500-00 James Kubis Meals - Acting Officer In Charge - E Moline Il - JKubis 21.0009/30/2024 001-0510-54500-00 Petty Cash - Police Dept.09/10/24 -FBI NA Training - E Moline IL - RIdle 20.0009/30/2024 001-0510-54500-00 Petty Cash - Police Dept.09/12/23 - FBI NA Training - E Moline IL - KLegate 20.0009/30/2024 001-0510-54500-00 Petty Cash - Police Dept.02/06/24- FBI NA Training - E Moline IL - KLegate 20.0009/30/2024 001-0510-54500-00 Petty Cash - Police Dept.09/10/24 -FBI NA Training - E Moline IL - K Legate 20.0009/30/2024 001-0510-54500-00 Sig Sauer, Inc Sig Sauer Armorer Certification - GTrulson 345.0009/30/2024 001-0510-54500-00 Kobe Ramirez Meals - SFTS Insturctor - E Moline Il - KRamirez 35.0009/30/2024 001-0510-54500-00 Petty Cash - Police Dept.05/16/23 -FBI NA Training - E Moline IL - RIdle 20.0009/30/2024 001-0510-54500-00 Gabriel Trulson Meals/Fuel - Sig Sauer Armorer Class - Johnston IA - GTrulson 74.0009/30/2024 001-0510-54500-00 Petty Cash - Police Dept.09/10/24 -FBI NA Training - E Moline IL - PVannaken 20.0009/30/2024 001-0510-54500-00 Petty Cash - Police Dept.02/06/24 -FBI NA Training - E Moline IL - RIdle 20.0009/30/2024 001-0510-54500-00 Petty Cash - Police Dept.09/12/23 - FBI NA Training - E Moline IL - RIdle 20.0009/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 5 Account Number Vendor AmountDescription PO No Date 001-0510-55800-00 Office Specialists, Inc.Adobe Pro License 110.6609/30/2024 001-0510-61000-00 Office Specialists, Inc.DVD-R's, Tape Dispenser, Markers 121.7509/30/2024 001-0510-61000-00 Gregory R Flores Parking Violation Notice Cards 160.0009/30/2024 001-0510-61000-00 Office Specialists, Inc.Toner 109.1709/30/2024 001-0510-61000-00 Office Specialists, Inc.Cups 47.3909/30/2024 001-0510-62500-00 Drake Scruggs Equipment, Inc Work Light Kit #48 905.8909/30/2024 001-0510-62500-00 Advance Auto Parts Oil Pump #23 12.6709/30/2024 001-0510-62500-00 Ford of Galesburg Trans Oil #21 93.7209/30/2024 001-0510-62500-00 Ford of Galesburg Regulator #6 147.2709/30/2024 001-0510-62500-00 Ford of Galesburg Axle Assy #21 599.5609/30/2024 001-0510-62500-00 Ford of Galesburg Bolt Kit #23 19.8009/30/2024 001-0510-62500-00 Ford of Galesburg Hub Assy #21 420.0009/30/2024 001-0510-62500-00 Ford of Galesburg Trans Filter Kit #21 130.7009/30/2024 001-0510-62500-00 Ray O'Herron Co., Inc.Speaker #27 74.0009/30/2024 001-0510-62500-00 Ford of Galesburg Stud Kit #23 39.8409/30/2024 001-0510-62500-00 Ford of Galesburg Molding #27 101.8909/30/2024 001-0510-62500-00 Ford of Galesburg Bumper #27 216.5109/30/2024 001-0510-62500-00 Ford of Galesburg Oil #21 94.3209/30/2024 001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #34 37.00 000009277209/30/2024 001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #29 37.00 000009277209/30/2024 001-0510-65500-00 ILMO Products Company Tank for Intoximeter 196.5609/30/2024 001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #31 792.00 000009277209/30/2024 001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #32 792.00 000009277209/30/2024 001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #31 37.00 000009277209/30/2024 001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #32 37.00 000009277209/30/2024 6,821.63Subtotal for Divison: 0510 001-0525-54700-00 Grant Morris 08/24 - Mileage Reimbursement - GMorris 79.7309/30/2024 79.73Subtotal for Divison: 0525 001-0550-54500-00 Brooke Ingles Meals - Transforming 911 Culture - Plainfield IL - BIngles 32.0009/30/2024 001-0550-54500-00 Jessica Magness Meals - CIT Dispatcher Training- Normal Il - JMagness 12.0009/30/2024 001-0550-54500-00 Tyler Burris Meals - CIT Dispatcher Training - Normal IL - TBurris 12.0009/30/2024 001-0550-54500-00 Jennifer Tucker Meals - CIT Dispatcher Training - Normal Il - JTucker 12.0009/30/2024 001-0550-54500-00 Jessica Spurrier Meals - Transforming 911 Culture - Plainfield IL - JSpurrier 32.0009/30/2024 001-0550-54500-00 Samantha Swanson Meals -Transforming 911 Culture - Plainfield IL - SSwanson 32.0009/30/2024 001-0550-54500-00 Samantha Swanson Meals - CIT Dispatcher Training - Normal Il - SSwanson 12.0009/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 6 Account Number Vendor AmountDescription PO No Date 001-0550-61000-00 Office Specialists, Inc.Tape 87.4209/30/2024 001-0550-61000-00 Office Specialists, Inc.Copy Paper, Folders, Correction Tape 314.2409/30/2024 001-0550-61000-00 Office Specialists, Inc.Clips 8.2409/30/2024 001-0550-61000-00 Office Specialists, Inc.Clips, Correct Tapes, Staples, Markers 127.7809/30/2024 681.68Subtotal for Divison: 0550 001-0605-51000-00 Rock Valley Physical Therapy Annual physicals, chest x-rays, pulmonary tests, PSA, HbA1C 7,915.00 000009271809/30/2024 001-0605-51000-00 10-41, Inc 08/24 -12/24 - 10-41 Services 550.0009/30/2024 001-0605-51500-00 Sign Depot Express, Inc Return to GFD Specialty Vinyl 18.0009/30/2024 001-0605-52500-00 Galesburg Sanitary Dist.08/24 Service 100.6708/31/2024 001-0605-55500-00 Supreme Radio Communications, Inc.Install Cables into Trucks 225.0009/30/2024 001-0605-55500-00 Appliance Parts Service Depot, Inc Repair Washing Machine 156.3209/30/2024 001-0605-55500-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 93.1509/30/2024 001-0605-55700-00 American Pest Control Inc 09/24 Pest Service 55.0009/30/2024 001-0605-55700-00 American Pest Control Inc Annual Termite Inspection 75.0009/30/2024 001-0605-55700-00 American Pest Control Inc Annual Termite Inspection 75.0009/30/2024 001-0605-55700-00 American Pest Control Inc 09/24 Pest Service 55.0009/30/2024 001-0605-55700-00 American Pest Control Inc Annual Termite Inspection 75.0009/30/2024 001-0605-55800-00 Target Solutions Learning, LLC 10/24 - 12/24 - Vector Scheduling 1,049.0409/30/2024 001-0605-61000-00 Allegra Print & Imaging Envelopes 778.7309/30/2024 001-0605-62500-00 Nichols Diesel Service, Inc Filter Kit #54 238.9609/30/2024 001-0605-62500-00 Advance Auto Parts Filter Kit #54 79.0509/30/2024 001-0605-65000-00 Office Specialists, Inc.Paper Towel Dispenser 39.8909/30/2024 001-0605-65000-00 Office Specialists, Inc.Paper Towels 54.8909/30/2024 001-0605-65000-00 Office Specialists, Inc.Oil Absorbent, Paper Towels 101.7409/30/2024 001-0605-65000-00 Office Specialists, Inc.Toilet Paper 76.8109/30/2024 001-0605-65000-00 Office Specialists, Inc.Paper Towels 61.8909/30/2024 001-0605-65000-00 Office Specialists, Inc.Laundry Detergent 163.7609/30/2024 001-0605-65000-00 Office Specialists, Inc.Toilet Cleaner 46.1309/30/2024 001-0605-65000-00 Office Specialists, Inc.Paper Towels 48.6709/30/2024 001-0605-65000-00 Office Specialists, Inc.Paper Towels 198.0009/30/2024 001-0605-65000-00 Office Specialists, Inc.Paper Towels 198.0009/30/2024 001-0605-65000-00 Office Specialists, Inc.Paper Towels 198.0009/30/2024 001-0605-65000-00 Office Specialists, Inc.Fabric Softener 58.9509/30/2024 001-0605-65000-00 Office Specialists, Inc.Light Bulbs, Cleaner 141.5009/30/2024 001-0605-65500-00 SCBAS, Inc.Filter, Compressor Oil 475.9409/30/2024 001-0605-65500-00 Supreme Radio Communications, Inc.Antenna Cable Kit, Connectors, Adapters 43.6509/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 7 Account Number Vendor AmountDescription PO No Date 001-0605-65500-00 Galesburg Electric, Inc.Sawzall 1,316.1309/30/2024 001-0605-66500-00 Municipal Emergency Services, Inc Visor Retainer Kit 17.7309/30/2024 001-0605-66500-00 Municipal Emergency Services, Inc Nozzles 3,602.4609/30/2024 001-0605-66500-00 Motorola Solutions, Inc Dual band radios for new #52 & #53 16,150.78 000009276609/30/2024 001-0605-67500-00 Ray O'Herron Co., Inc.Cap - Bumphrey 93.8809/30/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Pants, Hat - KHolmberg 36.9009/30/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - KHarms 79.6009/30/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt - TBrackett 14.0009/30/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Pants, Hat - KHolmberg 119.9809/30/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Pants - DCervantez 58.0009/30/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Pants - DCervantez 60.0009/30/2024 001-0605-68600-00 Office Specialists, Inc.Nitrile Gloves 68.7309/30/2024 001-0605-68600-00 Linde Gas & Equipment Inc Oxygen Cylinders 442.9509/30/2024 35,507.88Subtotal for Divison: 0605 Subtotal for Fund 001 149,814.64 011-0000-66000-00 Gunther Construction Co., a div. of UCM, Inc2024 Supply of CA 6 (Crushed White Stone) 2,503.09 000009261009/30/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 277.00 000009261609/30/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 1,246.50 000009261609/30/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of PP2 Mix Concrete 479.25 000009261809/30/2024 011-0000-66000-00 Tickle Asphalt Co., Ltd.2024 Supply of Asphalt 759.75 000009261109/30/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 4 740.25 000009261309/30/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 623.25 000009261609/30/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 2,077.50 000009261609/30/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 761.75 000009261609/30/2024 011-0000-66000-00 Tazewell County Asphalt Co, Inc 2024 Supply of Hot Mix Asphalt 3,754.52 000009276809/30/2024 011-0000-66000-00 Tazewell County Asphalt Co, Inc 2024 Supply of Hot Mix Asphalt 1,916.36 000009276809/30/2024 011-0000-66000-00 Tickle Asphalt Co., Ltd.2024 Supply of Asphalt 753.00 000009261109/30/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 658.00 000009261209/30/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of PP2 Mix Concrete 1,996.88 000009261809/30/2024 18,547.10Subtotal for Divison: 0000 Subtotal for Fund 011 18,547.10 013-0000-51000-00 Nelson\Nygaard Consulting Associates Inc Comprehensive Transit Study for Public Transportation 13,647.40 000009265309/30/2024 013-0000-62510-00 Herr Petroleum Corp 103.5 Gal Unleaded Ethanol - Fuel (one-time grant) 284.07 000009279508/31/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 8 Account Number Vendor AmountDescription PO No Date 013-0000-62510-00 Herr Petroleum Corp 267.9 Gal Unleaded Ethanol - Fuel (one-time grant) 735.28 000009279508/31/2024 013-0000-62510-00 Herr Petroleum Corp 245 Gal Unleaded Ethanol - Fuel (one-time grant) 690.92 000009279508/31/2024 013-0000-62510-00 Herr Petroleum Corp 227.4 Gal Unleaded Ethanol - Fuel (one-time grant) 684.66 000009279508/31/2024 013-0000-62510-00 Herr Petroleum Corp 171.6 Gal Unleaded Ethanol - Fuel (one-time grant) 483.93 000009279508/31/2024 013-0000-62510-00 Herr Petroleum Corp 309.6 Gal Unleaded Ethanol - Fuel (one-time grant) 849.73 000009279508/31/2024 013-0000-71000-00 Foxster Opco LLC Dispatch Software for Public Transportation System 77,756.00 000009279009/30/2024 013-0000-76000-00 Hutchison Engineering, Inc ITEP Lake Storey Path Phase II Engineering 41,057.28 000009254209/30/2024 136,189.27Subtotal for Divison: 0000 Subtotal for Fund 013 136,189.27 014-0000-51000-00 Klingner & Associates P.C.2024 Bridge Inspections 1,950.00 000009276309/30/2024 014-0000-51000-00 Klingner & Associates P.C.2023 Safe Routes to School Preliminary Engineering 12,500.00 000009278009/30/2024 014-0000-51000-00 Geotechnics Material testing for the 2024 Construction Season 4,402.50 000009267509/30/2024 014-0000-55700-00 Tiles In Style, LLC Sealing of Parking Lot A 17,630.46 000009275209/30/2024 014-0000-55700-00 Tiles In Style, LLC Crack Sealing of Parking Lot A 3,800.00 000009275209/30/2024 014-0000-64500-00 Grainger, Inc.D-Shackle 100.1709/30/2024 014-0000-64500-00 Galesburg Electric, Inc.Utility Knife, Tape, Wire Connectors, Kano Labs, Fuses 204.1209/30/2024 014-0000-64500-00 Galesburg Electric, Inc.Rotary Timer 20.5309/30/2024 014-0000-64500-00 Traffic Safety Warehouse Posts 727.8009/30/2024 014-0000-64500-00 Vulcan, Inc.Sign Sheeting 3,716.3509/30/2024 014-0000-66000-00 Galesburg Builders Supply, Inc Micro Fiber, 4000 PSI 662.0009/30/2024 014-0000-66000-00 Tickle Asphalt Co., Ltd.2024 Supply of High Performance Patch Mix 1,363.75 000009262209/30/2024 47,077.68Subtotal for Divison: 0000 Subtotal for Fund 014 47,077.68 018-0000-51000-00 Great Eastern Mgmt., Inc.Nexbank 240.0009/30/2024 018-0000-55500-00 Nichols Diesel Service, Inc State & Fed Tests #131 57.1008/31/2024 018-0000-55500-00 Altorfer Inc.Perform level 2 service on IDOT Generator 1,785.0009/30/2024 018-0000-62500-00 Midstate Manufacturing, Inc.Hose #128 244.4709/30/2024 2,326.57Subtotal for Divison: 0000 Subtotal for Fund 018 2,326.57 019-1905-51000-00 US Sterling Capital Corp., Inc.CF Bank 240.0009/30/2024 019-1905-51500-00 Gatehouse Media Notice to Bidders - Acct# 857927 146.2809/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 9 Account Number Vendor AmountDescription PO No Date 019-1905-51500-00 Gatehouse Media Notice to Bidders - Acct# 857927 115.7709/30/2024 019-1905-51500-00 Gatehouse Media Notice to Bidders - Acct# 857927 146.2809/30/2024 019-1905-51500-00 Choral Dynamics Ad - Choral Dynamics Program Booklet 200.0009/30/2024 019-1905-51500-00 WGIL/WAAG/WLSR, Inc.08/24 Radio Ads 583.0009/30/2024 019-1905-62500-00 Napa Auto Parts Tie Rod End #574 118.6909/30/2024 1,550.02Subtotal for Divison: 1905 019-1910-52500-00 Galesburg Sanitary Dist.08/24 Service 55.3708/31/2024 019-1910-55700-00 Kone, Inc Replacements of Contacts on Elevator 820.0009/30/2024 019-1910-55700-00 American Pest Control Inc Annual Termite Inspection 85.0009/30/2024 019-1910-55700-00 American Pest Control Inc 09/24 Pest Service 50.0009/30/2024 019-1910-65000-00 Office Specialists, Inc.Nitrile Gloves 22.9809/30/2024 019-1910-65000-00 Office Specialists, Inc.Toilet Paper 49.8509/30/2024 019-1910-65000-00 Office Specialists, Inc.Paper Towels 97.3409/30/2024 019-1910-65000-00 Office Specialists, Inc.Nitrile Gloves 17.7409/30/2024 019-1910-65000-00 Office Specialists, Inc.Facial Tissue 49.8509/30/2024 019-1910-65000-00 Office Specialists, Inc.Paper Towels 35.7409/30/2024 1,283.87Subtotal for Divison: 1910 019-1911-52500-00 Galesburg Sanitary Dist.08/24 Service 110.7308/31/2024 019-1911-55700-00 American Pest Control Inc Annual Termite Inspection 85.0009/30/2024 019-1911-55700-00 American Pest Control Inc 09/24 Pest Service 65.0009/30/2024 019-1911-57500-00 Vestis 09/24 Service 26.7009/30/2024 019-1911-65000-00 Office Specialists, Inc.Hand Soap, Urinal Mat, Toilet Bowl Block 84.6009/30/2024 019-1911-65000-00 Office Specialists, Inc.Paper Towels 82.4009/30/2024 454.43Subtotal for Divison: 1911 019-1915-52500-00 Galesburg Sanitary Dist.08/24 Service 8,803.3308/31/2024 019-1915-55500-00 Nichols Diesel Service, Inc State & Fed Tests #504 57.1008/31/2024 019-1915-55500-00 Martin, Inc Diagnose and Repair Diode #541 293.5209/30/2024 019-1915-55500-00 Nichols Diesel Service, Inc State & Fed Tests #509 57.1008/31/2024 019-1915-55700-00 Knox County Landfill 08/24 Service Acct#122 379.2608/31/2024 019-1915-55700-00 Howe Overhead Doors, Inc.Serviced Door & Operator, Replaced-Limit Screw Drives, Limit Do 217.0009/30/2024 019-1915-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service - Hydrotest, Dry Chemical Extinguish 943.8509/30/2024 019-1915-55700-00 American Pest Control Inc 09/24 Pest Service 40.0009/30/2024 019-1915-56000-00 Terry Allen, Inc Portable Restroom - Bateman Park 170.0009/30/2024 019-1915-56000-00 Terry Allen, Inc Rental - Portable Restroom - Horse Show 65.0009/30/2024 019-1915-56000-00 Terry Allen, Inc Bersie Williams Area - Toilet Rental - 1 Regular Unit 4/1/24-10/ 80.00 000009263609/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 10 Account Number Vendor AmountDescription PO No Date 019-1915-56000-00 Terry Allen, Inc Peck Park - Toilet Rental - 1 Regular Unit 4/1/24-10/31/24 80.00 000009263609/30/2024 019-1915-57500-00 Vestis 09/24 Service 74.8609/30/2024 019-1915-57500-00 Vestis 09/24 Service 74.8609/30/2024 019-1915-57500-00 Vestis 09/24 Service 74.8609/30/2024 019-1915-57500-00 Vestis 09/24 Service 74.8609/30/2024 019-1915-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 102.9709/30/2024 019-1915-61000-00 Office Specialists, Inc.Printer Drum 140.5709/30/2024 019-1915-62500-00 Martin, Inc Pin Kit #539 20.3109/30/2024 019-1915-62500-00 Nichols Diesel Service, Inc Filter Assy #506 813.4009/30/2024 019-1915-62500-00 Napa Auto Parts Fuel Filter #503 71.4209/30/2024 019-1915-62500-00 MTI Distributing, Inc Rim #525 419.2709/30/2024 019-1915-62500-00 MTI Distributing, Inc Plug #525 66.2509/30/2024 019-1915-62500-00 Mutual Wheel Co., Inc.Brake Caliper #506 257.2209/30/2024 019-1915-62500-00 Martin, Inc Battery #539 145.1409/30/2024 019-1915-62500-00 Burns Trailer Sales Leaf Spring Kit #524 124.6009/30/2024 019-1915-62500-00 Martin, Inc Fuel Cap #541 27.8009/30/2024 019-1915-62500-00 Advance Auto Parts Brake Pads #506 40.9409/30/2024 019-1915-62500-00 Advance Auto Parts Taillight Kit #534 22.9909/30/2024 019-1915-62500-00 Advance Auto Parts Oil Filter #500 2.6509/30/2024 019-1915-62500-00 Advance Auto Parts Battery #500 150.3409/30/2024 019-1915-62500-00 Advance Auto Parts Filter Kit #536 70.4209/30/2024 019-1915-62500-00 Advance Auto Parts Filter Kit #503 37.2909/30/2024 019-1915-62500-00 Advance Auto Parts Brake Pads #503 46.4009/30/2024 019-1915-62500-00 Advance Auto Parts Oil Filter #532 2.6509/30/2024 019-1915-62500-00 Advance Auto Parts Battery #536 135.9909/30/2024 019-1915-62500-00 Napa Auto Parts Oil Seal #528 21.3409/30/2024 019-1915-62510-00 Herr Petroleum Corp 417.6 Gal Diesel #2, 397.9 Gal Unleaded Ethanol 2,209.63 000009262809/30/2024 019-1915-65000-00 Office Specialists, Inc.Hand Soap 28.5009/30/2024 019-1915-68500-00 Tri-State Water Misc Chemicals 251.6409/30/2024 16,695.33Subtotal for Divison: 1915 019-1920-52500-00 Galesburg Sanitary Dist.08/24 Service 75.5008/31/2024 019-1920-55500-00 Nichols Diesel Service, Inc State & Fed Tests #551 57.1008/31/2024 019-1920-55700-00 American Pest Control Inc 09/24 Pest Service 55.0009/30/2024 019-1920-57500-00 Vestis 09/24 Service 58.2309/30/2024 019-1920-57500-00 Vestis 09/24 Service 58.2309/30/2024 019-1920-57500-00 Vestis 09/24 Service 58.2309/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 11 Account Number Vendor AmountDescription PO No Date 019-1920-57500-00 Vestis 09/24 Service 58.2309/30/2024 019-1920-61000-00 Office Specialists, Inc.Pens, Correction Tape 41.4009/30/2024 019-1920-62500-00 Martin, Inc Radiator #561 389.9109/30/2024 019-1920-62500-00 Martin, Inc Water Pump #561 624.1809/30/2024 019-1920-62510-00 Herr Petroleum Corp 185.9 Gal Diesel #2, 270.10 Gal Unleaded Ethanol 1,225.47 000009262909/30/2024 019-1920-63500-00 Advanced Turf Solutions Rebate Credit - NUfarm -1,728.0009/30/2024 019-1920-63500-00 Advanced Turf Solutions ATS 22-3-11 2,546.4009/30/2024 019-1920-64000-00 SRIXON/Cleveland Golf/XXIO Wedge 132.5009/30/2024 019-1920-64000-00 AHEAD, LLC Hats for Resale 225.4509/30/2024 019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 85.8009/30/2024 019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 85.8009/30/2024 019-1920-64125-00 SCNS SPORTS FOODS Misc Concessions 108.8009/30/2024 019-1920-64125-00 Butch's Pizza Inc.Pizzas 33.0009/30/2024 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 1,157.5209/30/2024 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 593.6009/30/2024 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 712.2709/30/2024 019-1920-64125-00 Boxcar Express Sandwiches 1,296.2509/30/2024 019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 128.7009/30/2024 019-1920-65000-00 Office Specialists, Inc.Mop Head 39.7009/30/2024 019-1920-65000-00 Office Specialists, Inc.Mop Handle, Lid 93.2709/30/2024 019-1920-65500-00 Holt Supply Co., Inc.Closet Spud 9.9109/30/2024 019-1920-66000-00 Galesburg Electric, Inc.Fusetron 61.9809/30/2024 019-1920-66000-00 Vulcan, Inc.Sheeting for Golf Signs 427.5009/30/2024 019-1920-66500-00 MTI Distributing, Inc Vacut-cutter inserts for Toro cutting units 5,205.00 000009279909/30/2024 019-1920-88300-00 M&M Golf Cars, LLC 09/24 - 4 Golf Cars Rental 533.3409/30/2024 019-1920-88300-00 M&M Golf Cars, LLC 2024 Lease of 48 Golf Carts and 1 Utility Vehicle as per agreeme 5,335.97 000009273409/30/2024 019-1920-88300-00 M&M Golf Cars, LLC 08/24 - 4 Golf Cars Rental 533.3409/30/2024 20,319.58Subtotal for Divison: 1920 019-1925-52500-00 Galesburg Sanitary Dist.08/24 Service 498.3008/31/2024 019-1925-56000-00 Terry Allen, Inc Campground - Toilet Rental - 4 Regular Units 4/11/24 - 10/14/24. 320.00 000009263609/30/2024 019-1925-64000-00 The Home City Ice Company Credit Inv# 5384245902 -185.0009/30/2024 019-1925-64000-00 The Home City Ice Company Bagged Ice 225.8009/30/2024 019-1925-64000-00 Baxter's Firewood & Mulch Firewood Bundles 1,250.0009/30/2024 019-1925-65000-00 Office Specialists, Inc.Paper Towels 178.7209/30/2024 019-1925-65000-00 Office Specialists, Inc.Paper Towels 35.7409/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 12 Account Number Vendor AmountDescription PO No Date 2,323.56Subtotal for Divison: 1925 019-1935-52500-00 Galesburg Sanitary Dist.08/24 Service 105.7008/31/2024 019-1935-55700-00 American Pest Control Inc 09/24 Pest Service 80.0009/30/2024 019-1935-55700-00 American Pest Control Inc Annual Termite Inspection 85.0009/30/2024 019-1935-55700-00 Getz Fire Equipment Co., Inc.Certification & Processing, Alarm System Tie In, Inspection 220.5009/30/2024 019-1935-57500-00 Vestis 09/24 Service 454.4809/30/2024 019-1935-57500-00 Vestis 09/24 Service 454.4809/30/2024 019-1935-57500-00 Vestis 09/24 Service 454.4809/30/2024 019-1935-57500-00 Getz Fire Equipment Co., Inc.Install new Fire Extinguisher in Kitchen & Test 464.2009/30/2024 019-1935-57500-00 Vestis 09/24 Service 454.4809/30/2024 019-1935-64000-00 Office Specialists, Inc.Folders 10.9909/30/2024 2,784.31Subtotal for Divison: 1935 019-1940-51400-00 Joseph Thompson Jr.2024 Summer Softball League - Assigning Officials - 118 Games 590.0009/30/2024 590.00Subtotal for Divison: 1940 019-1945-52500-00 Galesburg Sanitary Dist.08/24 Service 25.1708/31/2024 019-1945-55700-00 American Pest Control Inc Annual Termite Inspection 95.0009/30/2024 019-1945-55700-00 American Pest Control Inc 09/24 Pest Service 95.0009/30/2024 019-1945-65000-00 Office Specialists, Inc.Toilet Paper, Trash Bags 124.1709/30/2024 339.34Subtotal for Divison: 1945 019-1950-52500-00 Galesburg Sanitary Dist.08/24 Service 4,706.1808/31/2024 019-1950-55700-00 American Pest Control Inc 09/24 Pest Service 55.0009/30/2024 019-1950-55700-00 American Pest Control Inc Annual Termite Inspection 75.0009/30/2024 019-1950-55700-00 Getz Fire Equipment Co., Inc.Annual Extinguisher Service 70.0009/30/2024 019-1950-65000-00 Office Specialists, Inc.Toilet Paper 79.9809/30/2024 4,986.16Subtotal for Divison: 1950 019-1955-52500-00 Galesburg Sanitary Dist.08/24 Service 5.0308/31/2024 019-1955-55700-00 American Pest Control Inc 09/24 Pest Service 40.0009/30/2024 019-1955-65000-00 Office Specialists, Inc.Paper Towels 34.4209/30/2024 019-1955-65000-00 Office Specialists, Inc.Disinfectant Spray 66.5909/30/2024 146.04Subtotal for Divison: 1955 019-1960-52500-00 Galesburg Sanitary Dist.08/24 Service 5.0308/31/2024 019-1960-55700-00 American Pest Control Inc 09/24 Pest Service 60.0009/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 13 Account Number Vendor AmountDescription PO No Date 019-1960-55700-00 American Pest Control Inc 09/24 Pest Service 40.0009/30/2024 105.03Subtotal for Divison: 1960 019-1965-52500-00 Galesburg Sanitary Dist.08/24 Service 20.1308/31/2024 019-1965-55700-00 American Pest Control Inc Annual Termite Inspection 50.0009/30/2024 019-1965-55700-00 American Pest Control Inc Annual Termite Inspection 50.0009/30/2024 019-1965-55700-00 American Pest Control Inc Annual Termite Inspection 75.0009/30/2024 019-1965-57500-00 Vestis 09/24 Service 39.4409/30/2024 019-1965-57500-00 Vestis 09/24 Service 39.4409/30/2024 019-1965-57500-00 Vestis 09/24 Service 39.4409/30/2024 019-1965-57500-00 Vestis 09/24 Service 39.4409/30/2024 019-1965-62500-00 Advance Auto Parts Filter Kit #586 29.0809/30/2024 019-1965-62500-00 Advance Auto Parts Battery #589 139.4809/30/2024 019-1965-62500-00 MTI Distributing, Inc PTO Guard #588 201.2109/30/2024 019-1965-62500-00 MTI Distributing, Inc Spindle #583 430.0309/30/2024 019-1965-62500-00 Scott Equipment, LLC Idler Pulley #585 86.2209/30/2024 019-1965-62510-00 Herr Petroleum Corp 139.8 Gal Diesel #2 373.89 000009263009/30/2024 019-1965-65500-00 Scott Equipment, LLC Revolt Cable 57.0409/30/2024 019-1965-65500-00 Scott Equipment, LLC Belt, Comm Line 263.9609/30/2024 1,933.80Subtotal for Divison: 1965 019-1975-55500-00 Nichols Diesel Service, Inc State & Fed Tests #106 57.1008/31/2024 019-1975-55500-00 Nichols Diesel Service, Inc State & Fed Tests #144 57.1008/31/2024 019-1975-55700-00 J.P. Benbow, Inc.Install new HVAC for office area. 7,183.00 000009281109/30/2024 019-1975-62500-00 Advance Auto Parts Air Filter #103 12.8409/30/2024 019-1975-62500-00 Advance Auto Parts Cabin Filter #106 12.3109/30/2024 019-1975-62500-00 Napa Auto Parts Outlet #103 20.5809/30/2024 7,342.93Subtotal for Divison: 1975 Subtotal for Fund 019 60,854.40 020-0000-56000-00 Terry Allen, Inc Airport Stearman Event - 3 Handwashing Stations - Delivered on o 390.00 000009263609/30/2024 020-0000-56000-00 Terry Allen, Inc Airport Stearman Event - Toilet Rental - 3 Handicapped Units - D 525.00 000009263609/30/2024 020-0000-56000-00 Terry Allen, Inc Airport Stearman Event - Toilet Rental - 15 Regular Units - Deli 1,950.00 000009263609/30/2024 020-0000-56500-00 Crop Risk Services - Hail Premiums Crop Risk Services - Hail Premiums 426.0009/30/2024 020-0000-62510-00 Herr Petroleum Corp 682.2 Gal Diesel #2 1,821.25 000009263109/30/2024 5,112.25Subtotal for Divison: 0000 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 14 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 020 5,112.25 021-0000-66500-00 Municipal Emergency Services, Inc LED Veh Mount System - 24-30 1,509.9709/30/2024 1,509.97Subtotal for Divison: 0000 Subtotal for Fund 021 1,509.97 023-0000-55420-00 Statham & Long, LLC Title Search - 236 N. Kellogg St 175.0009/30/2024 023-0000-55420-00 Statham & Long, LLC Title Search - 208 Ohio Ave 175.0009/30/2024 023-0000-55420-00 Statham & Long, LLC Title Search - 862 S Seminary St 175.0009/30/2024 023-0000-55420-00 Statham & Long, LLC Title Search - 1011 E Brooks St 175.0009/30/2024 023-0000-83100-00 Esters General Contractor LLC Repair Porch, Frame in/ Enclose Porch and cover w/ Siding Panels 4,165.0009/30/2024 023-0000-83100-00 Voorhees Associates, LLC Roof Replacement - 889 W North 4,500.0009/30/2024 023-0000-83100-00 Lambasio, Inc.Ductwork and Install Furnace 4,500.0009/30/2024 13,865.00Subtotal for Divison: 0000 Subtotal for Fund 023 13,865.00 024-0000-51000-00 US Sterling Capital Corp., Inc.Fieldpoint Private Bank & Trust 119.0109/30/2024 024-0000-52500-00 Galesburg Sanitary Dist.08/24 Service 5.0308/31/2024 024-0000-59535-00 Knox Co. Area Partnership for Economic DevelopmentSemi-Annual Investment - KCAP 77,500.0009/30/2024 024-0000-83100-00 Galesburg Museums, Inc 10/24 - Discovery Depot Grant 8,333.3309/30/2024 024-0000-88300-00 Breslin's Floor Covering, Inc 10/24 Parking Lot lease 623.2009/30/2024 86,580.57Subtotal for Divison: 0000 Subtotal for Fund 024 86,580.57 030-0000-10701-00 J F Ahern 01/25 - 08/25 - Annual Fire Alarm Monitoring Services 381.3309/30/2024 381.33Subtotal for Divison: 0000 030-0320-51000-00 OSF Occupational Medicine Pre Employment Exam 60.0009/30/2024 030-0320-51500-00 WGIL/WAAG/WLSR, Inc.08/24 Radio Ads 200.0008/31/2024 030-0320-52500-00 Galesburg Sanitary Dist.08/24 Service 7.5508/31/2024 030-0320-54500-00 Kraig Boynton Mileage - IPTA Fall Conference - Peoria IL - KBoynton 106.5309/30/2024 030-0320-55500-00 Galesburg Communications, Inc.08/24 -11/24 - 800- Dispatch - Para Transit 408.2408/31/2024 030-0320-55500-00 Nichols Diesel Service, Inc State & Fed Tests #463 57.1008/31/2024 030-0320-55500-00 Nichols Diesel Service, Inc State & Fed Tests 229.5008/31/2024 030-0320-61000-00 Office Specialists, Inc.Paper 9.8908/31/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 15 Account Number Vendor AmountDescription PO No Date 030-0320-61000-00 Office Specialists, Inc.Clips, Pens, Markers, Note Pads 88.3808/31/2024 030-0320-61000-00 Office Specialists, Inc.Ink Stamp 10.2408/31/2024 030-0320-61000-00 Office Specialists, Inc.Envelopes 7.4209/30/2024 030-0320-61000-00 Office Specialists, Inc.Binder 8.0908/31/2024 030-0320-61000-00 Office Specialists, Inc.Sheet Protectors, Corrections Tape, Folders, Notebooks 85.6509/30/2024 030-0320-62500-00 Napa Auto Parts Check Valve 5.2108/31/2024 030-0320-62500-00 Napa Auto Parts Brake Caliper Press, Hanger 70.6209/30/2024 030-0320-62500-00 Napa Auto Parts Idler Pulley , Bearing 84.2809/30/2024 030-0320-62500-00 Napa Auto Parts Filters 45.5708/31/2024 030-0320-62500-00 Napa Auto Parts Belt 67.9908/31/2024 030-0320-62500-00 Napa Auto Parts Switch 42.8908/31/2024 030-0320-62500-00 Napa Auto Parts Blower Motor Assy 190.3809/30/2024 030-0320-62500-00 Napa Auto Parts Door Lift 151.5608/31/2024 030-0320-62500-00 Napa Auto Parts Blower Switch 31.0908/31/2024 030-0320-62500-00 Napa Auto Parts Radiator Hose 21.6909/30/2024 030-0320-62500-00 Napa Auto Parts Return Brake Pad, Bought new Brake -34.8408/31/2024 030-0320-62500-00 Napa Auto Parts Speed Sensor 109.9509/30/2024 030-0320-62500-00 Ford of Galesburg Audio Control Module 250.0008/31/2024 030-0320-62500-00 Napa Auto Parts Electircal Connector, Heater Switch 36.6509/30/2024 030-0320-62500-00 Napa Auto Parts Brake Pads, Brake Rotors 387.6508/31/2024 030-0320-62500-00 Napa Auto Parts Radiator Hose, Retainer, Hood Retainer 35.0709/30/2024 030-0320-62500-00 Napa Auto Parts Brake Rotor 116.0008/31/2024 030-0320-62500-00 Napa Auto Parts Heater Switch, Pigtail 69.2309/30/2024 030-0320-62500-00 Napa Auto Parts Shocks 195.2609/30/2024 030-0320-62510-00 Herr Petroleum Corp 296 Gal Unleaded Ethanol 809.44 000009262709/30/2024 030-0320-62510-00 Herr Petroleum Corp 28.84 Gal Unleaded Ethanol 78.86 000009262709/30/2024 030-0320-62510-00 Herr Petroleum Corp 204.76 Gal Unleaded Ethanol - Fuel (local match) 559.93 000009279509/30/2024 030-0320-62510-00 Herr Petroleum Corp 293.4 Gal Unleaded Ethanol - Fuel (local match) 883.37 000009279508/31/2024 5,486.44Subtotal for Divison: 0320 030-0370-51500-00 WGIL/WAAG/WLSR, Inc.08/24 Radio Ads 200.0008/31/2024 030-0370-52500-00 Galesburg Sanitary Dist.08/24 Service 17.6208/31/2024 030-0370-54500-00 Kraig Boynton Mileage - IPTA Fall Conference - Peoria IL - KBoynton 106.5309/30/2024 030-0370-55500-00 Pitstop Shop Tow/Hook, Driveshaft Pull 420.0008/31/2024 030-0370-55500-00 Nichols Diesel Service, Inc State & Fed Tests 57.0008/31/2024 030-0370-55500-00 RILCO Fluid Care Disposal Used Oil 100.0008/31/2024 030-0370-55500-00 Galesburg Communications, Inc.08/24 -11/24 - 800- Dispatch - Fixed Route 381.0208/31/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 16 Account Number Vendor AmountDescription PO No Date 030-0370-55500-00 Cozadd Diesel Service, Inc Loaded & Hauled Bus #1107 350.0009/30/2024 030-0370-55500-00 Cozadd Diesel Service, Inc Loaded and Hauled Bus to Bus Garage Bus #1301 400.0008/31/2024 030-0370-55700-00 IL Oil Marketing Equipment, Inc.Troubleshot, Replaced Switches 637.0008/31/2024 030-0370-55700-00 American Pest Control Inc 08/24 Pest Service 65.0008/31/2024 030-0370-55700-00 American Pest Control Inc 08/24 Pest Service 65.0008/31/2024 030-0370-55700-00 IL Oil Marketing Equipment, Inc.Replaced Filters 525.5208/31/2024 030-0370-55700-00 J F Ahern 08/24- 12/24 - Annual Fire Alarm Monitoring Services 190.6709/30/2024 030-0370-55700-00 Howe Overhead Doors, Inc.Serviced Door & Operator - Replaced Bottom Section, Rollers, Arm 2,277.0008/31/2024 030-0370-57500-00 Cintas, Inc 08/24 Service 278.3108/31/2024 030-0370-57500-00 Cintas, Inc 08/24 Service 215.4508/31/2024 030-0370-57500-00 Cintas, Inc 09/24 Services 278.3109/30/2024 030-0370-57500-00 Cintas, Inc 09/24 Services 174.2909/30/2024 030-0370-62500-00 Napa Auto Parts Filters 15.1908/31/2024 030-0370-62500-00 Ford of Galesburg Switch 79.7108/31/2024 030-0370-62500-00 Mack Sales & Service of Morton Battery 674.5208/31/2024 030-0370-62500-00 Batterton Auto Supply Truck Valves, Balancing Beads 406.0009/30/2024 030-0370-62500-00 A-L-L Equipment Air Filter, Oil Filter, Oil, Belt, Separator Spin On 2,074.0008/31/2024 030-0370-62500-00 Napa Auto Parts Switch 25.0908/31/2024 030-0370-62500-00 Ford of Galesburg Wire Asy, Switch 69.3908/31/2024 030-0370-62500-00 Napa Auto Parts Filter 15.1908/31/2024 030-0370-62500-00 Ford of Galesburg Compress 456.7308/31/2024 030-0370-62500-00 Napa Auto Parts Valve 5.8408/31/2024 030-0370-62500-00 Napa Auto Parts Vac Pump 91.2609/30/2024 030-0370-62500-00 Hogan Mfg Inc Latch Upgrade Kit, Solenoid Assembly 722.8708/31/2024 030-0370-62500-00 Napa Auto Parts Electrical Connector 12.1909/30/2024 030-0370-62500-00 Gillig Radiator Asm, Fan Asm, Bolt, Screw, Spacer, Adapter 2,575.1709/30/2024 030-0370-62500-00 Napa Auto Parts Drain Plug 2.3908/31/2024 030-0370-62500-00 Napa Auto Parts Service Rotors 313.8609/30/2024 030-0370-62500-00 Ford of Galesburg Outlet Tubes 245.3409/30/2024 030-0370-62500-00 Napa Auto Parts Fleet Pads 180.2809/30/2024 030-0370-62500-00 Napa Auto Parts Hose Fittings 76.1809/30/2024 030-0370-62500-00 Napa Auto Parts Vac Pump 91.2609/30/2024 030-0370-62500-00 Napa Auto Parts Evaporator Core 116.2409/30/2024 030-0370-62510-00 Herr Petroleum Corp 163.5 Gal - Diesel #2 516.72 000009262708/31/2024 030-0370-62510-00 Herr Petroleum Corp 432.2 Gal Diesel #2 1,330.69 000009262708/31/2024 030-0370-62510-00 Herr Petroleum Corp 798.6 Gal Diesel 2,495.69 000009262708/31/2024 030-0370-62510-00 Herr Petroleum Corp 280 Gal Diesel #2 852.85 000009262709/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 17 Account Number Vendor AmountDescription PO No Date 030-0370-63000-00 Napa Auto Parts Purple Power 77.9808/31/2024 030-0370-63000-00 Napa Auto Parts Water Repellent 25.3808/31/2024 030-0370-63000-00 Napa Auto Parts Pag Oil 18.3209/30/2024 030-0370-63000-00 Napa Auto Parts Thermometer 8.9209/30/2024 030-0370-63000-00 Napa Auto Parts Purple Power 77.9808/31/2024 030-0370-63000-00 Napa Auto Parts Euro-Paste 14.4908/31/2024 030-0370-63000-00 Napa Auto Parts Brake Cleaner 68.8508/31/2024 030-0370-63000-00 Napa Auto Parts Mat Pads 123.9908/31/2024 030-0370-63000-00 Napa Auto Parts Air Tool Lube 7.1909/30/2024 030-0370-65000-00 Office Specialists, Inc.Toilet Paper 170.3008/31/2024 030-0370-65000-00 Office Specialists, Inc.Toilet Paper, Bleach, Facial Tissue 263.5608/31/2024 030-0370-66500-00 Napa Auto Parts Belt Tool Set 44.9909/30/2024 21,085.32Subtotal for Divison: 0370 Subtotal for Fund 030 26,953.09 049-0000-83100-00 Benedict Developers TIF Incentive for improvements 185 S Kellogg St. 67,604.50 000009203509/30/2024 67,604.50Subtotal for Divison: 0000 Subtotal for Fund 049 67,604.50 052-0000-55700-00 Brandt Construction Co 2024 Intermittent Resurfacing 352,379.60 000009277709/30/2024 352,379.60Subtotal for Divison: 0000 Subtotal for Fund 052 352,379.60 053-0000-51000-00 US Sterling Capital Corp., Inc.T Bank 245.0009/30/2024 245.00Subtotal for Divison: 0000 Subtotal for Fund 053 245.00 054-0000-51000-00 US Sterling Capital Corp., Inc.Patriot Bank 119.0109/30/2024 054-0000-83100-00 Greenlords Pharms LLC Urban Agriculture Incentive - Greenlords Pharms 595.36 000009249309/30/2024 054-0000-83100-00 Greenlords Pharms LLC Urban Agriculture Incentive - Greenlords Pharms 813.56 000009249309/30/2024 054-0000-83100-00 Mark F Rasmussen Urban Agriculture Incentive - Mark Rasmussen 1,585.39 000009249209/30/2024 054-0000-83100-00 McAllister Walter Urban Agriculture Incentive for Libby's Corner 257.35 000009244509/30/2024 3,370.67Subtotal for Divison: 0000 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 18 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 054 3,370.67 058-0000-51000-00 US Sterling Capital Corp., Inc.Royal Business Bank 240.0009/30/2024 058-0000-51000-00 US Sterling Capital Corp., Inc.Bath Savings Institution 121.4909/30/2024 361.49Subtotal for Divison: 0000 Subtotal for Fund 058 361.49 061-0000-15401-00 Klingner & Associates P.C.Design costs for new 5 million gallon water storage tank 16,965.16 000009276409/30/2024 061-0000-20101-00 JANAKKUMAR PATEL Refund Check 067498-001, 103 N HENDERSON ST 86.8409/24/2024 061-0000-20101-00 JENNIFER SHANNON Refund Check 022594-007, 524 MONMOUTH BLVD 137.7509/24/2024 061-0000-20101-00 ELISHA STEWARD Refund Check 062135-001, 1578 MCKNIGHT ST 37.7409/11/2024 061-0000-20101-00 BARBARA SCOTT Refund Check 066496-000, 454 N HENDERSON ST 114.6509/24/2024 061-0000-20101-00 ALISHA WIGNALL Refund Check 059385-001, 1037 WILLARD ST 85.6409/11/2024 061-0000-20101-00 KRYSTAL PARKER Refund Check 043514-003, 860 E FIFTH ST 82.3709/24/2024 061-0000-20101-00 JOVANNY VASQUEZ Refund Check 067868-000, 350 W KNOX ST 96.1109/24/2024 061-0000-20101-00 JANICE TOWNSEND Refund Check 064802-000, 1541 CLAY ST 86.3809/24/2024 061-0000-20101-00 JORDAN ROWLAND Refund Check 065841-000, 225 N IVAN AVE 104.6809/11/2024 061-0000-20101-00 KHRISTA TOWLE Refund Check 062370-000, 1077 HAWKINSON AVE 7 135.2909/10/2024 061-0000-20101-00 JENNIFER SHANNON Refund Check 022594-006, 657 W FIRST ST 76.6409/11/2024 061-0000-20101-00 CANDY WEBB Refund Check 022739-016, 365 S WHITESBORO ST 43.5509/11/2024 061-0000-20101-00 MILTON RIOS ARGUELLO Refund Check 067848-000, 2841 COSTA DR 77.1409/24/2024 061-0000-20101-00 JOANNA NOVAK Refund Check 059850-000, 717 FLORENCE AVE 80.3409/17/2024 061-0000-20101-00 JACKLYN PETERSON Refund Check 067330-000, 52 COUNTRY ELMS EST 52.6109/10/2024 061-0000-20101-00 DEBORAH KIMBROUGH Refund Check 023576-000, 425 IOWA AVE 15.6909/11/2024 061-0000-20101-00 ERIKA JIMENEZ Refund Check 065108-000, 969 OLIVE ST 16.6909/11/2024 061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-198, 1153 N HENDERSON ST 131.9809/17/2024 061-0000-20101-00 HORIZONS HRS MANUFACTURING STAFFING II LLCRefund Check 063277-000, 1050 MONMOUTH BLVD 81.2009/12/2024 061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-192, 97 HIGHLAND AVE 117.3709/24/2024 061-0000-20101-00 HANK'S POWER & EQUIPMENT Refund Check 061976-000, 732 W MAIN ST 60.7409/24/2024 061-0000-20101-00 NANCY MEEKER Refund Check 012249-001, 718 ARNOLD ST 127.7509/17/2024 061-0000-20101-00 NATHAN LEWIS Refund Check 063655-000, 1128 N SEMINARY ST 28.9509/24/2024 061-0000-20101-00 ISRAEL CRUZ ARELLANO Refund Check 066287-001, 755 W BERRIEN ST 148.8809/11/2024 061-0000-20101-00 ZAN CARTER Refund Check 020040-013, 773 E BROOKS ST 107.3709/24/2024 061-0000-20101-00 ANGELICA CASTRO Refund Check 055220-002, 254 OHIO AVE 7.6809/17/2024 061-0000-20101-00 DARLENE ANDERSON Refund Check 066438-000, 1055 N HENDERSON ST 79.3409/11/2024 061-0000-20101-00 LASHIA BARLOW Refund Check 045328-006, 473 S CHAMBERS ST 50.0709/24/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 19 Account Number Vendor AmountDescription PO No Date 061-0000-20101-00 CAROLE BATTERTON Refund Check 045627-000, 989 E FREMONT ST 55.6109/10/2024 061-0000-20101-00 RONALD BAUMGARDNER Refund Check 020651-001, 1591 N SEMINARY ST 101.8809/24/2024 061-0000-20101-00 NANCY BROWN Refund Check 067915-000, 179 ARNOLD ST 90.1109/17/2024 061-0000-20101-00 MELISSA COBB Refund Check 066833-000, 70 OREN LN 119.2709/24/2024 061-0000-20101-00 JACOB COLE Refund Check 064032-000, 916 WARREN ST 82.3709/25/2024 061-0000-20101-00 COURTNEY FLORINE Refund Check 007874-001, 492 KINGS CANYON BLVD 82.9309/24/2024 061-0000-20101-00 ADAM FURLONG Refund Check 066577-000, 75 COUNTRY ELMS EST 75.0509/11/2024 061-0000-20101-00 MORNINGSIDE ALLIANCE LLC Refund Check 059064-012, 1420 WILLARD ST 99.0809/18/2024 061-0000-20101-00 COREY GOFF Refund Check 066967-000, 523 N ACADEMY ST 45.2109/24/2024 061-0000-20101-00 HEIDI GARDENER Refund Check 066862-000, 849 E BERRIEN ST 131.4609/11/2024 061-0000-20101-00 CHANTE MORRISON Refund Check 046262-001, 510 MICHIGAN AVE 33.9509/25/2024 061-0000-20101-00 BECKY HAGERTY Refund Check 022621-002, 2157 SANDEEP DR 80.0009/10/2024 061-0000-20101-00 AURELIE MUDIKONGO Refund Check 060233-001, 344 N WEST ST 123.0809/11/2024 061-0000-20101-00 FRED FISHER Refund Check 021939-000, 1171 DAY ST 70.7909/24/2024 061-0000-20101-00 DARRIEN DILTS Refund Check 056937-001, 521 IOWA CT 29.8409/11/2024 061-0000-20101-00 ROBERT LONG Refund Check 058394-006, 1459 S SEMINARY ST 13.5609/17/2024 061-0000-20101-00 ANTHONY MAHNESMITH Refund Check 048152-002, 1580 W LOSEY ST 113.8809/11/2024 061-0000-20101-00 DEBRA HROZIENCIK Refund Check 057756-001, 1232 DAYTON DR 78.9909/24/2024 061-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 195.0009/30/2024 061-0000-51000-00 Pace Analytical Services LLC Water Testing 762.0009/30/2024 061-0000-51000-00 Pace Analytical Services LLC Water Testing 25.0009/30/2024 061-0000-51000-00 Pace Analytical Services LLC Water Testing 582.0009/30/2024 061-0000-51000-00 Tri-City Electric Company of Iowa 2024 MAINTENANCE ASSISTANCE FOR THE WATER DIVISION SCADA SYSTEM 831.91 000009265409/30/2024 061-0000-51000-00 Great Eastern Mgmt., Inc.The Tipton Latham Bank 245.0009/30/2024 061-0000-51000-00 Knox County Recorders Office 08/24 LaredoService 21.5009/30/2024 061-0000-51000-00 Credit Collection Partners 08/24 Service 184.5009/30/2024 061-0000-51500-00 Sebis Direct Inc 08/24 Utility Billing 995.7309/30/2024 061-0000-52000-00 American Electric Power 08/24 Service 12,878.1608/31/2024 061-0000-52300-00 Nicor Gas 08/24 Service Acct #14-51-15-5411 6 257.1508/31/2024 061-0000-52300-00 Nicor Gas 08/24 Service Acct #20-72-70-1000 9 44.0108/31/2024 061-0000-52500-00 Galesburg Sanitary Dist.08/24 Service 30.2008/31/2024 061-0000-55000-00 Nicholas Mackey CDL Permit Reimbursement 10.0009/30/2024 061-0000-55500-00 Getz Fire Equipment Co., Inc.Annual Service Extinguishers - Dry Chemical Extinguisher 238.0509/30/2024 061-0000-55700-00 American Pest Control Inc 09/24 Pest Service 40.0009/30/2024 061-0000-55700-00 American Pest Control Inc 09/24 Pest Service 55.0009/30/2024 061-0000-56000-00 Terry Allen, Inc Scissor Lift Rental 1,412.0009/30/2024 061-0000-61000-00 Office Specialists, Inc.Appointment Books, Calendars, Copy Paper, Tape, Expo Starter Kit 299.1709/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 20 Account Number Vendor AmountDescription PO No Date 061-0000-65000-00 Petty Cash - Water Dept.Hi-Lo - Liquid Bluing 5.9809/30/2024 061-0000-65000-00 Petty Cash - Water Dept.Menards - Wipes 10.8909/30/2024 061-0000-65500-00 Petty Cash - Water Dept.Menards - Grinder Wheels 3.3609/30/2024 061-0000-66000-00 Petty Cash - Water Dept.Menards - Conduit 37.2909/30/2024 061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL SI - DELIVERED 1,142.63 000009260709/30/2024 061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL SI - DELIVERED 554.00 000009260709/30/2024 061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 534.63 000009260709/30/2024 061-0000-66000-00 Petty Cash - Water Dept.Advance Auto Parts - Hose Clamp 4.9909/30/2024 061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 822.50 000009260709/30/2024 061-0000-66000-00 Galesburg Welding, Inc Square Tube 57.5009/30/2024 061-0000-66000-00 Gunther Construction Co., a div. of UCM, IncFA-1 FILL SAND DELIVERED 836.61 000009260809/30/2024 061-0000-66000-00 Core & Main Curb Box Lid 1,417.0009/30/2024 061-0000-66000-00 Core & Main Box Riser 633.2909/30/2024 061-0000-66000-00 Core & Main Flange Gasket 38.5709/30/2024 061-0000-66500-00 Petty Cash - Water Dept.Farm King - Interior Spray 9.9909/30/2024 061-0000-66700-00 Core & Main Non Pit Set Modules 2,400.0009/30/2024 061-0000-68500-00 Brenntag Mid-South, Inc 2024 Liquid Chlorine for Water Division as per bid.Drum Return -2,250.00 000009259509/30/2024 061-0000-68500-00 Brenntag Mid-South, Inc 2024 Liquid Chlorine for Water Division as per bid. This is a b 8,094.50 000009259509/30/2024 061-0000-68500-00 IDEXX Distribution Inc.Misc Chemicals 1,126.2509/30/2024 55,250.02Subtotal for Divison: 0000 Subtotal for Fund 061 55,250.02 067-0000-10701-00 Waste Management, Inc.Oversize Waste Stickers Cust#64079-43004 570.0008/31/2024 067-0000-51000-00 Knox County Recorders Office 08/24 LaredoService 21.5009/30/2024 067-0000-51500-00 Sebis Direct Inc 08/24 Utility Billing 497.7909/30/2024 067-0000-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental - 1 Regular Unit 3/15/24-11/17/24 80.00 000009263609/30/2024 067-0000-59501-00 Knox County Landfill 08/24 Service Acct#121 32,101.8608/31/2024 33,271.15Subtotal for Divison: 0000 Subtotal for Fund 067 33,271.15 078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 115.0009/30/2024 078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 60.0009/30/2024 078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 60.0009/30/2024 078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 60.0009/30/2024 078-0000-51000-00 Great Eastern Mgmt., Inc.Veritex Community Bank 240.0009/30/2024 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 21 Account Number Vendor AmountDescription PO No Date 078-0000-56534-00 Illinois Municipal League Risk Management Assoc.08/24 Service - DOL 03/17/23 #23050K984062 20.0009/30/2024 078-0000-56534-00 Illinois Municipal League Risk Management Assoc.08/24 Service - DOL 03/25/23 #23050M043735 6,100.0809/30/2024 078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 09/05/24 - Pat Acct# 0021192800 182.5809/30/2024 078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 08/09/24 - Acct# P590997140 121.3009/30/2024 078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 08/26/24 - Acct# 12665078300 933.5809/30/2024 078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 09/06/24 - Pat Acct# 0021192700 160.6409/30/2024 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 08/23/24 - Pat Acct# 287531 3,266.0009/30/2024 078-0000-56535-00 Galesburg Hospitals' Ambulance Workers Comp - DOS 08/26/24 - Acct# GHAS-8195:1 500.8609/30/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 08/22/24 - Pat Acct# AA14737711 109.2909/30/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 08/23/24 - Pat Acct# AA14737711 223.0509/30/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 09/06/24 - Pat Acct# AA14737711 223.0509/30/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 09/06/24 - Pat Acct# AA19192680 292.6509/30/2024 078-0000-56535-00 Buelt Chiropractic Workers Comp - DOS 09/09/24 -Pat Act# 100054-1 290.3709/30/2024 078-0000-56535-00 Carle Healthcare Incorporated Workers Comp - DOS 08/23/24 - Acct# A006645499 779.5809/30/2024 078-0000-56535-00 Carle Healthcare Incorporated Workers Comp - DOS 08/23/24 - Acct# A006644783 7,668.4409/30/2024 078-0000-56597-00 Glasnovich Auto body Inc.Body Repair 3,512.3609/30/2024 078-0000-56597-00 Glasnovich Auto body Inc.Body Repair 3,328.8109/30/2024 28,247.64Subtotal for Divison: 0000 Subtotal for Fund 078 28,247.64 Report Total: 1,089,560.61 AP-Transactions by Account (10/01/2024 - 4:32 PM)Page 22 Check Date Check #Vendor Name Description Account #Amount 9/12/2024 0 Amanda Larson Minority/Woman owned Business Startup incentive.054-0000-83100 270.76 9/12/2024 0 Brittany's Boutique Minority/Woman owned Southside Occupancy Assistance Program 054-0000-83100 500.00 9/12/2024 0 Chuck Humes 09/11 - Umped Softball - 3 Games 019-1940-51400 80.00 9/12/2024 0 Dan Burgland 09/11 - Umped Softball - 2 Games 019-1940-51400 80.00 9/12/2024 100047 Dr. AJ Cummings Record Review, IME Report 078-0000-56535 2,500.00 9/12/2024 0 Elementary Earthworks LLC Minority/Woman owned business startup incentive approved by coun 054-0000-83100 291.42 9/12/2024 0 Flexible Benefit Service LLC 08/24 Service 001-0120-56506 89.25 9/12/2024 100048 German-Bliss Equipment Clutch Kit #178 001-0445-62500 1,323.41 9/12/2024 0 Great Balloon Race, The External Agency Funding - The Great Balloon Race 024-0000-83100 10,000.00 9/12/2024 0 Hutchison Engineering, Inc Preliminary Engineering for the Simmons St Streetscape & Parking 013-0000-76000 15,882.17 9/12/2024 0 Oneida Network Services, Inc 09/24 Internet - Kerzi 001-0207-54000 50.75 9/12/2024 0 Stratus Networks, Inc 09/24 Service Acct# 7382 030-0000-20102 128.07 9/12/2024 0 Stratus Networks, Inc 09/24 Service Acct# 7382 001-0000-20102 2,150.11 9/12/2024 0 Stratus Networks, Inc 09/24 Service Acct# 7382 061-0000-20102 119.38 9/12/2024 0 Stratus Networks, Inc 09/24 Service Acct# 7382 019-0000-20102 290.14 9/12/2024 0 Waste Management, Inc.08/24 Service Cust # 5-33430-33004 067-0000-59502 210,639.02 9/16/2024 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 401.15 9/16/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 296.40 9/16/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00 9/16/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00 9/19/2024 100095 Ameren Illinois 08/24 Service Acct# 01147-55694 024-0000-20102 52.76 9/19/2024 100095 Ameren Illinois 08/24 Service Acct# 01147-55694 061-0000-20102 86.60 9/19/2024 100095 Ameren Illinois 08/24 Service Acct# 01147-55694 019-0000-20102 58.41 9/19/2024 100095 Ameren Illinois 08/24 Service Acct# 01147-55694 019-0000-20102 494.00 9/19/2024 100095 Ameren Illinois 08/24 Service Acct# 01147-55694 001-0000-20102 12,666.31 9/19/2024 100095 Ameren Illinois 08/24 Service Acct# 01147-55694 018-0000-20102 167.38 9/19/2024 100095 Ameren Illinois 08/24 Service Acct# 01147-55694 030-0000-20102 57.28 9/19/2024 100095 Ameren Illinois 08/24 Service Acct# 01147-55694 061-0000-20102 11,287.84 9/19/2024 0 BlueCross BlueShield of Illinois 10/24 Health Insurance Premiums 078-0000-20315 414,364.86 9/19/2024 0 Bob Ridings, Inc 2025 Ford Hybrid Police Interceptor Unit 27 058-0000-71000 51,293.00 9/19/2024 0 Bob Ridings, Inc 2025 Ford Hybrid Police Interceptor Unit 29 058-0000-71000 51,293.00 9/19/2024 100096 Brightspeed 09/24 Service Acct #304035525 019-0000-20102 460.75 9/19/2024 100096 Brightspeed 09/24 Service Acct #304035525 020-0000-20102 65.10 9/19/2024 100096 Brightspeed 09/24 Service Acct #304035525 030-0000-20102 190.45 9/19/2024 100096 Brightspeed 09/24 Service Acct #304035525 001-0000-20102 1,580.13 9/19/2024 100096 Brightspeed 09/24 Service Acct #304035525 061-0000-20102 260.39 9/19/2024 0 Chuck Humes 09/17 - Umped Softball - 2 Games 019-1940-51400 80.00 9/19/2024 0 Constellation Newenergy Inc 08/24 Service Acct# 204250116-88144 001-0000-20102 8,291.70 9/19/2024 0 Constellation Newenergy Inc 08/24 Service Acct# 204250116-88144 030-0000-20102 1,469.76 9/19/2024 0 Constellation Newenergy Inc 08/24 Service Acct# 204250116-88144 020-0000-20102 917.64 9/19/2024 0 Constellation Newenergy Inc 08/24 Service Acct# 204250116-88144 061-0000-20102 20,930.93 9/19/2024 0 Constellation Newenergy Inc 08/24 Service Acct# 204250116-88144 019-0000-20102 21,023.49 9/19/2024 0 Constellation Newenergy Inc 08/24 Service Acct# 204250116-88144 024-0000-20102 736.27 Advance Checks and ACH Payments as of 10/1/2024 9/19/2024 0 Farnsworth Group, Inc.Construction Admin Services - HT Custer Park Renovation 013-0000-76000 580.00 9/19/2024 0 Hein Construction Co, Inc HT Custer Park Renovations 013-0000-76000 130,900.00 9/19/2024 0 Hein Construction Co, Inc HT Custer Park Renovations - Retainage 013-0000-20103 69,991.98 9/19/2024 0 Hein Construction Co, Inc Addt'l sidewalk around restroom building - HT Custer Park Renova 013-0000-76000 2,919.81 9/19/2024 0 Hein Construction Co, Inc HT Custer Park Renovations - Retainage 013-0000-20103 (13,381.98) 9/19/2024 100098 Laney Wong Refund - Dangerous Dog Pet Registration Fee 001-0000-31120 350.00 9/19/2024 0 Lynn R Pease 09/17 - Umped Softball - 2 Games 019-1940-51400 80.00 9/19/2024 0 Martin, Inc Lift Link, Screw, Washer, Lock Nut, Ball 030-0370-62500 31.84 9/19/2024 100097 Pekin Insurance Co.10/24 Life Insurance Premiums - Police 001-0510-47500 135.30 9/19/2024 100097 Pekin Insurance Co.10/24 Life Insurance Premiums - Fire 001-0605-47500 128.70 9/19/2024 0 Waste Management, Inc.09/24 Service Cust # 64537-23004 061-0000-55700 21.54 9/19/2024 0 Waste Management, Inc.09/24 Service Cust # 9-06892-63006 061-0000-55700 120.51 9/19/2024 0 West Central FS, Inc Settlement Agreement - FS Sewer Damage 078-0000-56534 5,000.00 9/20/2024 0 Bank of Montreal IML - IML Conference - Schwartzman 001-0105-54500 325.00 9/20/2024 0 Bank of Montreal Amazon - Sugar 001-0510-61000 25.78 9/20/2024 0 Bank of Montreal Ameren - 08/24 Service #7163 001-0000-20102 33.39 9/20/2024 0 Bank of Montreal Amazon - Elevator Key 001-0605-66500 52.94 9/20/2024 0 Bank of Montreal Harbor Freight - Punch Sets 001-0450-66500 39.96 9/20/2024 0 Bank of Montreal Gannett - Register Mail Subscription 001-0110-55000 7.99 9/20/2024 0 Bank of Montreal Webber Rental - Gas Can 019-1965-66500 107.14 9/20/2024 0 Bank of Montreal American Planning Assoc. IL - Fall Conference - LBrooks 001-0305-54500 525.00 9/20/2024 0 Bank of Montreal Lowes - PVC Tubing 019-1950-66000 11.48 9/20/2024 0 Bank of Montreal AT&T - First Net - 07/24 Service 019-0000-20102 171.55 9/20/2024 0 Bank of Montreal AcMcCartney - Drive Shaft #178 001-0445-62500 554.20 9/20/2024 0 Bank of Montreal Menards - Misc Candy - Outreach Items CSC 030-0370-51500 80.32 9/20/2024 0 Bank of Montreal Quadient - Postage Labels 061-0000-65500 6.54 9/20/2024 0 Bank of Montreal Harbor Freight - Rust Remover, Gloves 001-0450-65500 76.86 9/20/2024 0 Bank of Montreal Imagine That Graphics - Shirts - Dedra 030-0320-67500 139.00 9/20/2024 0 Bank of Montreal Menards - Drywall, Siding, Jtrim, Tape 019-1915-66000 202.57 9/20/2024 0 Bank of Montreal Amazon - Misc Items for Water Fountain/Ice Machine 001-0510-65500 92.84 9/20/2024 0 Bank of Montreal Ray O'herron - Swat Uniform - Tapscott 015-0000-67500 177.46 9/20/2024 0 Bank of Montreal Galesburg Electric - Impact Wrench Repair 061-0000-55500 168.00 9/20/2024 0 Bank of Montreal Menards - Air Tool Accessory Kit, Digital Inflator 030-0370-66500 15.70 9/20/2024 0 Bank of Montreal PRI ManagementGroup - Conducting Records Inventory &Purge Course 001-0550-54500 159.00 9/20/2024 0 Bank of Montreal Menards - Wood Mulch 061-0000-66000 13.64 9/20/2024 0 Bank of Montreal Napa - Oil Filter 019-1915-65500 12.39 9/20/2024 0 Bank of Montreal Amazon - Paper Bags 001-0510-61000 31.99 9/20/2024 0 Bank of Montreal NFPA - Banners, Posters - Fire Prevention Week Supplies 001-0605-67000 482.16 9/20/2024 0 Bank of Montreal MTC Communications - 08/24 Internet 061-0000-54000 89.95 9/20/2024 0 Bank of Montreal AT&T - FirstNet - 08/24 Service 001-0510-54000 606.58 9/20/2024 0 Bank of Montreal City of Galesburg - Test New C/C Machine for Bulk Water 061-0000-66000 1.50 9/20/2024 0 Bank of Montreal Google - You Tube TV - Monthly Subscription 019-1920-55800 72.99 9/20/2024 0 Bank of Montreal Hy-Vee - Hot Dogs, Coffee, Coffee Supplies 019-1920-64125 36.91 9/20/2024 0 Bank of Montreal Alan Environmental - Gloves, San Clean 019-1915-65000 229.49 9/20/2024 0 Bank of Montreal Comcast - 08/24 Service #24-06 021-0000-54000 9.95 9/20/2024 0 Bank of Montreal Galesburg Electric - Recycle Bulbs 019-1950-66000 41.23 9/20/2024 0 Bank of Montreal Menards - Shop Vac, Leaf Rakes 019-1975-66500 150.33 9/20/2024 0 Bank of Montreal The Carriage House - Meal - Strategic Planning 001-0110-54500 143.00 9/20/2024 0 Bank of Montreal Antigua - Credit Inv #AIN-842879 019-1920-64000 (693.50) 9/20/2024 0 Bank of Montreal IL Tax Increment Financing Assoc. - FAll ITIA Conference SGuglio 001-0305-54500 275.00 9/20/2024 0 Bank of Montreal Phillips 66 - Diesel - Buck Tank 061-0000-62510 129.21 9/20/2024 0 Bank of Montreal Walmart - Storage Totes 019-1950-64125 57.10 9/20/2024 0 Bank of Montreal Hy-Vee - Cookies - Employee Professional Development 001-0110-54500 10.00 9/20/2024 0 Bank of Montreal IPTA - 09/24-12/24 Yearly Dues - Fixed 030-0370-55000 300.00 9/20/2024 0 Bank of Montreal InquireHire - Background Check - Temp Employee 078-0000-51000 42.80 9/20/2024 0 Bank of Montreal IPTA - 01/25 -08/25 Yearly Dues - Fixed -370-55000 030-0000-10701 900.00 9/20/2024 0 Bank of Montreal Menards - Ratchet Binder, Clevis Hook 019-1915-65500 44.07 9/20/2024 0 Bank of Montreal Antigua - Credit Inv #AIN-4921507 019-1920-64000 (262.50) 9/20/2024 0 Bank of Montreal AcMcCartney - Cabin Filter #521 019-1915-62500 168.74 9/20/2024 0 Bank of Montreal Menards - Screws 001-0605-66000 11.49 9/20/2024 0 Bank of Montreal Lowes - Toilet Wax Ring 019-1915-65500 6.64 9/20/2024 0 Bank of Montreal Hy-Vee - Misc Kitchen Supplies - 24-01 021-0000-68000 155.85 9/20/2024 0 Bank of Montreal Amazon - Misc Decor - Last Bash Luau 019-1950-64000 24.99 9/20/2024 0 Bank of Montreal Farm King - Discharge Hose 014-0000-66000 29.24 9/20/2024 0 Bank of Montreal Kaser's - Misc Supplies for Weed Eater 001-0450-66500 332.96 9/20/2024 0 Bank of Montreal Farm King - Map Gas for Torch 061-0000-66000 19.98 9/20/2024 0 Bank of Montreal Menards - Furnace Filters 019-1915-65500 43.25 9/20/2024 0 Bank of Montreal Microsoft.com - Office365 License - Laserfiche Room 001-0306-55800 85.98 9/20/2024 0 Bank of Montreal Amazon - Misc Decor - Dance Program 019-1940-64000 9.49 9/20/2024 0 Bank of Montreal Bound Tree - AED & FRX Batteries 019-1940-64000 604.76 9/20/2024 0 Bank of Montreal Hy-Vee - Hot Dog Buns, Hot Dog Supplies 019-1920-64125 20.24 9/20/2024 0 Bank of Montreal Napa - Oil Filters 019-1920-65500 111.41 9/20/2024 0 Bank of Montreal Ameren - 07/24 Service #6007 019-0000-20102 222.33 9/20/2024 0 Bank of Montreal AcMcCartney - Chute #356 020-0000-62500 122.37 9/20/2024 0 Bank of Montreal Farm King - Weed Killer 001-0450-63500 199.98 9/20/2024 0 Bank of Montreal Menards - Pipe, Couplers 061-0000-66000 71.55 9/20/2024 0 Bank of Montreal Menards - Chain, Hooks, Cutting Wheels 019-1915-65500 68.03 9/20/2024 0 Bank of Montreal Phillips 66 - Fuel Truck 153, Diesel for Case Loader 061-0000-62510 146.02 9/20/2024 0 Bank of Montreal National Fire Academy - NFA Meal Ticket - Partial Refund - Seitz 001-0605-54500 (31.47) 9/20/2024 0 Bank of Montreal Amazon - Fitting for Reverse Osmosis Filter 001-0510-65500 17.17 9/20/2024 0 Bank of Montreal Wilson Paper Co - Towel Dispenser 061-0000-66000 71.03 9/20/2024 0 Bank of Montreal Quadient - 09/24 -11/24 Postage Machine Lease 001-0160-88300 718.20 9/20/2024 0 Bank of Montreal IL Municipal League - Tax Increment Seminar - SGugliotta 001-0305-54500 225.00 9/20/2024 0 Bank of Montreal Amazon - Coat - Crossing Guard 001-0525-67500 40.38 9/20/2024 0 Bank of Montreal Cherry St Restaurant - Lunch Meeting W/ FBI Task Force 015-0000-54500 125.21 9/20/2024 0 Bank of Montreal Midstate - Filter Cleaning #517 019-1915-55500 18.00 9/20/2024 0 Bank of Montreal Absolute Bus - Walk Thru Door Motor 030-0320-62500 185.00 9/20/2024 0 Bank of Montreal SCW - Speakers 001-0207-61700 67.71 9/20/2024 0 Bank of Montreal Lowes - PVC Pipe, Toilet Plunger 019-1915-66000 14.74 9/20/2024 0 Bank of Montreal Alan Environmental - Weed Killer 019-1915-63500 219.21 9/20/2024 0 Bank of Montreal Amazon - Spray Gun Diaphragm 014-0000-64500 115.74 9/20/2024 0 Bank of Montreal Quadient - 06/24 -08/24 Postage Machine Lease 019-1905-88300 47.88 9/20/2024 0 Bank of Montreal USPS - Items Mailed to IDOT and WIAAA 030-0370-53000 27.07 9/20/2024 0 Bank of Montreal Amazon - Planner 001-0306-61000 42.03 9/20/2024 0 Bank of Montreal Menards - All Purpose Graber 014-0000-66500 19.96 9/20/2024 0 Bank of Montreal Home City Ice - Ice Purchases for Resale 019-1925-64000 865.80 9/20/2024 0 Bank of Montreal Office Specialists - 08/24 Service 061-0000-20102 337.18 9/20/2024 0 Bank of Montreal Menards - Caulk, Lumber, Window 019-1950-66000 351.22 9/20/2024 0 Bank of Montreal Hy-Vee - Hot Dogs 019-1920-64125 7.18 9/20/2024 0 Bank of Montreal Harbor Freight - Hex Bit Sets, Cable Ties, Grinder disc, Tools 001-0450-66500 296.81 9/20/2024 0 Bank of Montreal Phillips 66 - Diesel for Mowers 061-0000-62510 86.99 9/20/2024 0 Bank of Montreal IAAI - IAAI Conference Registration - Walters 001-0605-54500 300.00 9/20/2024 0 Bank of Montreal Lock & Key Shop - Thermostat Keys 019-1920-66000 7.08 9/20/2024 0 Bank of Montreal Menards - Chain, Ratchet Binder 019-1915-66500 73.27 9/20/2024 0 Bank of Montreal Galesburg Lumber - Form Boards, Stakes 014-0000-66000 259.95 9/20/2024 0 Bank of Montreal Selective - 09/24 - 12/24 - Flood Insurance Drive Well #5 078-0000-56531 544.75 9/20/2024 0 Bank of Montreal Kasers - Chain Saw Parts 019-1975-65500 10.58 9/20/2024 0 Bank of Montreal Hy-Vee - Misc Kitchen Supplies 24-01 021-0000-68000 95.69 9/20/2024 0 Bank of Montreal Absolute Bus - Walk Thru Door Switch 030-0320-62500 75.00 9/20/2024 0 Bank of Montreal Lowes - Plants 019-1915-63500 33.92 9/20/2024 0 Bank of Montreal Amazon - Coffee, Earpieces 001-0510-61000 105.89 9/20/2024 0 Bank of Montreal Farm King - Air Compressor Belts 061-0000-65500 26.98 9/20/2024 0 Bank of Montreal IPTA - IPTA Fall Conference - Kraig,Dedra,Mary 030-0320-54500 562.50 9/20/2024 0 Bank of Montreal Acushnet - Golf Balls, Gloves - For Resale 019-1920-64000 990.74 9/20/2024 0 Bank of Montreal Menards - Nuts, Bolts 061-0000-66000 65.35 9/20/2024 0 Bank of Montreal MC Sports - Adult Summer Softball League 2024 Trophies 019-1940-64000 39.00 9/20/2024 0 Bank of Montreal Menards - Fence Pickets, Batteries, Filter 030-0370-66000 104.42 9/20/2024 0 Bank of Montreal Imagine that Graphics - Transit - MFoutch 030-0000-10407 2.00 9/20/2024 0 Bank of Montreal Allegra - Punch Cards - Fixed Route 030-0370-51500 84.00 9/20/2024 0 Bank of Montreal Menards - Lumber 019-1915-66000 74.22 9/20/2024 0 Bank of Montreal Ray O'herron - Uniform Shirts - Anderson 001-0510-67500 152.97 9/20/2024 0 Bank of Montreal Walmart - Misc Supplies for Rock Garden Painting 019-1940-64000 36.26 9/20/2024 0 Bank of Montreal Menards - Laundry Pods 019-1950-65000 19.94 9/20/2024 0 Bank of Montreal Acushnet - Golf Balls for Resale 019-1920-64000 48.06 9/20/2024 0 Bank of Montreal Constellix - DNS Service 001-0207-55800 5.91 9/20/2024 0 Bank of Montreal Menards - Key Tabs 019-1915-66000 15.94 9/20/2024 0 Bank of Montreal PSI Services - FAA Drone License Test - Hootman 001-0510-54500 175.00 9/20/2024 0 Bank of Montreal Menards - Strainer, Rope 001-0605-66000 40.97 9/20/2024 0 Bank of Montreal Illinois GIS Association -Annual GIS Conference - JCueno 001-0410-55000 250.00 9/20/2024 0 Bank of Montreal Menards - Locking Nuts 061-0000-66000 8.75 9/20/2024 0 Bank of Montreal Advance Auto Parts - Adhesive High Tack 061-0000-66000 13.44 9/20/2024 0 Bank of Montreal Traffic Safety Store - Traffic Cones 014-0000-64500 746.13 9/20/2024 0 Bank of Montreal Webber Rental & Supply - Caulk 014-0000-66000 21.93 9/20/2024 0 Bank of Montreal Hy-Vee - Misc Food for FAE Class 001-0605-54500 37.98 9/20/2024 0 Bank of Montreal Birkeys - Spindles #576 019-1905-62500 278.02 9/20/2024 0 Bank of Montreal Pekin Insurance - 09/24 Life Insurance Premiums - Fire 001-0605-47500 135.95 9/20/2024 0 Bank of Montreal Hy-Vee - Hot Dogs 019-1920-64125 14.36 9/20/2024 0 Bank of Montreal Connor Co - Saw Blades 061-0000-66000 133.13 9/20/2024 0 Bank of Montreal Amazon - Weather Tools - Nature Center 019-1940-64000 36.96 9/20/2024 0 Bank of Montreal Pro-Vision - 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Refrigerator 001-0445-63000 844.97 9/20/2024 0 Bank of Montreal Lowes - Battery, Screws 001-0450-65500 199.96 9/20/2024 0 Bank of Montreal IAAI - Fire Investigation Training - Caruana 001-0605-54500 300.00 9/20/2024 0 Bank of Montreal Amtrak - Transportation - IML Conference - Schwartzman 001-0105-54500 120.00 9/20/2024 0 Bank of Montreal Menards - Freezer Pops 019-1940-64125 13.98 9/20/2024 0 Bank of Montreal Alan Environmental - Refunded Finance Charge 019-0000-10407 (80.42) 9/20/2024 0 Bank of Montreal Quadient - 09/24 -11/24 Postage Machine Lease 019-1905-88300 47.88 9/20/2024 0 Bank of Montreal School-Tec - Stop Signs - Crossing Guards 001-0525-64500 83.40 9/20/2024 0 Bank of Montreal Office Specialists - 08/24 Service 001-0000-20102 2,436.14 9/20/2024 0 Bank of Montreal Menards - Wood, Stain, Screws - for Library 001-0000-10407 96.84 9/20/2024 0 Bank of Montreal Lowes - Buckets, Lids 019-1950-66000 7.76 9/20/2024 0 Bank of Montreal Titanium - Mounting Bracket for eCitation Vehicle Printer 001-0510-61700 70.33 9/20/2024 0 Bank of Montreal Quadient - Postage Labels 019-1905-65500 9.13 9/20/2024 0 Bank of Montreal Ray O'herron - Swat Uniform - Ingles 015-0000-67500 292.46 9/20/2024 0 Bank of Montreal NAACP National - Yearly Membership 001-0510-55000 30.00 9/20/2024 0 Bank of Montreal Walmart - Coffee, Sugar, Creamer, Air Freshener 019-1910-65000 116.63 9/20/2024 0 Bank of Montreal Amazon - Composition Notebooks 001-0510-61000 21.98 9/20/2024 0 Brock Schmitt non safety toe boots 001-0605-67500 150.00 9/20/2024 0 Derek Perry non safety toe boots 001-0605-67500 59.99 9/20/2024 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 180.85 9/20/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 352.20 9/20/2024 0 Illinois Department of Revenue 08/24 Sales Tax 019-1950-84000 446.00 9/20/2024 0 Illinois Department of Revenue 08/24 Sales Tax 019-1920-84000 2,299.00 9/20/2024 0 Illinois Department of Revenue 08/24 Sales Tax 019-1940-84000 30.00 9/20/2024 0 Illinois Department of Revenue 08/24 Sales Tax 019-1925-84000 95.00 9/20/2024 0 Illinois Department of Revenue 08/24 Sales Tax 019-1930-84000 37.00 9/20/2024 0 IMRF 08/24 - IMRF Contributions 001-0000-20311 111,287.70 9/20/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00 9/20/2024 0 T TECH 08/24 UB ACH Fees 067-0000-51000 401.50 9/20/2024 0 T TECH 08/24 UB ACH Fees 061-0000-51000 802.99 9/25/2024 0 Euclid Beverage Liquor For Golf Concessions 019-1920-64125 579.95 9/26/2024 100099 Advanced Rehab & Sports Medicine Workers Comp DOS 9/16/24 Pat Acct# AA19192680 078-0000-56535 227.52 9/26/2024 100099 Advanced Rehab & Sports Medicine Workers Comp DOS 9/10/24 Pat Acct# AA19192680 078-0000-56535 282.19 9/26/2024 100099 Advanced Rehab & Sports Medicine Workers Comp DOS 9/11/24 Pat Acct# AA19192680 078-0000-56535 227.52 9/26/2024 100099 Advanced Rehab & Sports Medicine Workers Comp DOS 9/13/24 Pat Acct# AA19192680 078-0000-56535 227.52 9/26/2024 100099 Advanced Rehab & Sports Medicine Workers Comp DOS 9/10/24 Pat Acct# AA14737711 078-0000-56535 302.52 9/26/2024 100099 Advanced Rehab & Sports Medicine Workers Comp DOS 9/11/24 Pat Acct# AA14737711 078-0000-56535 223.05 9/26/2024 0 Breakthru Beverage Illinois, LLC Liquor for Golf Concssions 019-1920-64125 328.87 9/26/2024 0 Chuck Humes 09/24 - Umped Softball - 2 Games 019-1940-51400 80.00 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 017-0000-47500 14.40 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0306-47500 166.98 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0115-47500 72.00 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0410-47500 129.60 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0110-47500 100.80 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0550-47500 108.00 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 024-0000-47500 42.09 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 030-0320-47500 54.00 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 078-0000-47500 10.62 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 014-0000-47500 72.00 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 067-0000-47500 1.80 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0120-47500 48.78 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 061-0000-47500 243.45 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0207-47500 61.20 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 019-1905-47500 138.30 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0605-47500 216.00 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0205-47500 208.80 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0450-47500 63.00 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 030-0370-47500 54.00 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0510-47500 453.60 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 026-0000-47500 18.00 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0305-47500 21.18 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 019-1920-47500 72.00 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 023-0000-47500 5.40 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 020-0000-47500 5.40 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 001-0445-47500 23.40 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Life Insurance Premiums 018-0000-47500 46.80 9/26/2024 0 Dearborn National Life Insurance Co.10/24 Vision Insurance Premiums 078-0000-20315 2,982.26 9/26/2024 0 G & M Distributors Bloody Mary Mix 019-1920-64125 48.00 9/26/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 510.50 9/26/2024 0 Glass Specialty Inc Repair of Car Window 078-0000-56534 131.69 9/26/2024 100100 Knox County Recorders Office File 28 Weed/Trash/Demo Liens 001-0160-51300 225.00 9/26/2024 100100 Knox County Recorders Office 2 Water/Sewer/Refuse Lien Filed 061-0000-51000 63.00 9/26/2024 100100 Knox County Recorders Office File 60 Weed/Trash/Demo LIens 001-0160-51300 450.00 9/26/2024 0 Lynn R Pease 09/24 - Umped Softball- 2 Games 019-1940-51400 80.00 9/26/2024 0 Matthew Reed 08/24 AV Services 001-0160-59516 156.00 9/26/2024 0 OSF Occupational Medicine Workers Comp DOS 09/13/24 Pat Acct# 0021227400 078-0000-56535 155.66 9/26/2024 0 OSF Occupational Medicine Workers Comp DOS 09/09/24 Pat Acct# 0021227300 078-0000-56535 155.66 9/26/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00 9/26/2024 0 Smokin Willies Downtown Facade Grant Incentive for Improvements 049-0000-83100 18,991.39 Grand Total 1,259,504.88$ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Ordinance vacating Abingdon Street and W. Fourth Street south of W. Third Street. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works and City Engineer recommend approval of an ordinance vacating Abingdon Street south of W. Third Street and a portion of W. Fourth Street lying east of Abingdon Street. BACKGROUND: The City was petitioned to vacate Abingdon Street south of W. Third Street by an adjacent property owner. This section of Abingdon Street right-of-way is a City seal coat street and the right-of-way proposed to be vacated is approximately 420 feet long and 66 feet wide. The street dead ends at railroad tracks on the south end. The existing improved street currently provides access for only two property owners, one of which requested the vacation. The other property owner was contacted and is agreeable to the street being vacated as they have good access to their property from S. Henderson Street. There is also a small section of W. Fourth Street right-of-way that is unimproved and lies adjacent to Abingdon Street that is also proposed to be vacated. There is a City water main on the right-of-way of Abingdon Street and Galesburg Sanitary District (GSD) maintains a sanitary sewer main on the right-of-way. GSD was notified of the vacation request and approved of the vacation so long as they were able to continue maintenance of their sanitary main in the future. The ordinance reserves the right for Galesburg Sanitary District to maintain their sewer and for the City of Galesburg to maintain the water main. Upon review, the street and right-of-way does not serve a public purpose other than to provide access and utilities to the two properties and City staff recommend approval of the ordinance. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1.Ordinance 2.Plat of Vacation (Exhibit A) 3.Location Map 24-1019 SPECIAL ORDINANCE NO. _________________ AN ORDINANCE VACATING RIGHT OF WAY (Abingdon Street and W. Fourth Street south of W. Third Street ) WHEREAS, Section 11-91-1 of the Illinois Municipal Code (65 ILCS 5/11-91-1) provides that the corporate authorities of a municipality may by ordinance vacate any street or alley, or part thereof, within their jurisdiction after determining that the public interest will be subserved by said vacation; and WHEREAS, Section 11-91-2 of the Illinois Municipal Code (65 ILCS 5/11-91-2) provides that upon the vacation of a street or alley, or any part thereof, by virtue of any ordinance of any municipality, title to the land included therein will vest in the then owners of the land abutting thereon, except in cases where the deed, or other instrument, dedicating a street or alley, or part thereof, has expressly provided for a specific devolution of the title thereto upon the abandonment or vacation thereof; and WHEREAS, the contemplated vacation will not materially impair access to any property owner; and WHEREAS, the City Council finds that the subject right of way is of no further use to the City and that the public interest will be subserved by vacation of the right of way contemplated by this Ordinance; and BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as if fully set forth herein. SECTION TWO: The City Council of the City of Galesburg, Illinois, hereby vacates, subject to the terms set forth in this Ordinance, the right of way of Abingdon Street south of W. Third Street, and the right of way of W. Fourth Street east of Abingdon Street being more particularly described as follows: That portion of Abingdon Street lying South of the Southern right-of-way line of W. Third Street in the City of Galesburg, Knox County, Illinois; and That portion of W. Fourth Street lying South of and adjacent to Block 104 in the 2nd Southern Addition to the City of Galesburg, Knox County, Illinois. SECTION THREE: That the common addresses and permanent index numbers of the particular parcels acquiring title to the property vacated pursuant to this ordinance are as follows: 750 W. Third Street 9915352001 961 Abingdon Street 99115376011 1021 S. Henderson Street 9915351022 Unknown 9915502012 Unknown 9915502011 Unknown 9915502010 Upon vacation of the above-described street and right of way, title to the street and right of way as described above to be vacated, shall vest in the record owners abutting the properties, commonly known as 750 W. Third Street PIN 9915352001, 961 Abingdon Street PIN 99115376011, 1021 S. Henderson Street PIN 9915351022, PIN 9915502012, PIN 991502011, and PIN 9915502010. SECTION FOUR: The vacation of the above described right of way shall be subject to the following conditions: (A) A perpetual easement, including right and ingress/egress, upon said vacated right of way is hereby reserved for and granted to the City of Galesburg, Illinois, or others or any public utilities, their successors or assigns, to operate, maintain, renew, and reconstruct their facilities as now existing on, over, or under that part of the right of way; and (B) A perpetual 10-foot-wide easement for sanitary sewer, centered over the existing sanitary sewer and extending 5 feet to either side upon said vacated right of way is hereby reserved for and granted to the Galesburg Sanitary District, or others or any public utilities, their successors or assigns, to operate, maintain, renew, and reconstruct their facilities as now existing on, over, or under that part of the right of way; and (C) The City of Galesburg reserves an easement for access by emergency vehicles. SECTION FIVE: The Mayor of the City of Galesburg, Illinois is hereby authorized to execute and deliver, and the City Clerk of the City of Galesburg, Illinois is hereby authorized to attest to said execution of a Plat of Vacation for the vacated right of way, in substantially the form of the copy of said Plat attached hereto and hereby incorporated by reference, as so authorized and approved for and on behalf of the City of Galesburg, Illinois. SECTION SIX: The City Clerk is directed to record a certified copy of this Ordinance with the Knox County Office of the Recorder of Deeds after passage of this Ordinance. SECTION SEVEN: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this ______day of ____________________, 2024, by roll call vote as follows: Roll Call #: Ayes: ________________________________________________________________________ ______________________________________________________________________________ Nays: ________________________________________________________________________ ______________________________________________________________________________ Absent: _______________________________________________________________________ ______________________________________________________________________________ _________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk 6666 198 198 VAC.6666 11 66 10 7 189.25 10 10 24.86 2 66 183.56690 42966 1 66198132 6 8 100 3 66198 99 5 2 6 66 396 6666 366198 66 4 66 866 66198 7 198 9 8 177 3 3 6 306 1396 5 462 66462 10 6666 198 12 104 766 1 4466 103 9 66 7 198 3 66198 4 396132 51.5 466 9 6666114 19866 966 8 6198 56666 2!. !. !. !> !> !> !>!>!>G!.G!. G!. !.!. !. !.Abingdon St12in U15in U15in U12in U10in.9915352001 9915502018 9915306010 9915376011961 ABINGDON ST 9915354005 99153510221021 S HENDERSON ST 99155020149915306009 99155020109915331017887 ABINGDON ST 9915331013876 LIBERTY ST 9915331012858 LIBERTY ST 9915331008875 ABINGDON ST6''8''16''8''16''W THIRD ST LOUISVILLE RDLIBERTY ST² 0 150 300 450 60075 Feet ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Bid recommendation, luxury vinyl tile in City Hall. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development and Purchasing Agent recommend approval of the bid from Beslin’s Floor Covering (Galesburg, IL) in the amount of $47,957.81 to install luxury vinyl tile in City Hall. BACKGROUND: As part of regular maintenance of City Hall, bid specifications were developed for installing luxury vinyl tiles in City Hall including the main floor entrances, bathrooms and rotunda as well as the first and second floor landings in the south stairwell and the second-floor public area. “Walk off” carpet tiles will be installed inside the main entrance on the south side of the building and the City Hall entrance from the Public Safety Building. The tiles are neutral in color and will complement the color scheme in the rest of the building. The bid request was advertised in the local paper, made available on the city website and emailed to 12 vendors known to provide this service. Vendors were required to perform a site visit to obtain accurate measurements prior to submitting a bid. Two vendors responded to this bid request. The low and best bid to complete this work was submitted by Breslin’s Floor Covering in the amount of $47,957.81. The vendor met all the specifications listed in the request and has provided quality work for the city in the past. City staff recommend approval of this bid. The project is anticipated to start on or after November 7, 2024, and be completed before the end of the year. The contractor is aware of the locations within City Hall utilized for early voting and expects minimal disturbance during early voting for the Presidential election. BUDGET IMPACT: The project will be paid for out of Fund 019-1910, City Hall Buildings and Grounds. SUPPORTING DOCUMENTS: 1.Bid Tabulation 24-3045 City of Galesburg Bid Tabulation - Luxury Vinyl Tile Date: 08/21/2024 Attended by: T.Miller / E. Heiden Company CAD Construction Breslin's Floor Covering City, State Tremont, IL Galesburg, IL Flooring Type 1 Luxury Vinyl Tile Tarkett Mindful Maker Collection Demure PCDE 11369 Fennel 24x24 Lump Sum Cost 97,300.00$ 44,983.54$ Flooring Type 2 Baseboard Tarket Johnsonite #283 Lump Sum Cost 1,200.00$ 380.00$ Flooring Type 3 Carpet Squares Tarkett Assertive Action 04837 Fushion 2617 Lump Sum Cost 2,850.00$ 2,594.27$ Flooring Type 4 Alternate Bid na na Lump Sum Cost Total Project Cost 101,350.00$ 47,957.81$ Project Start Date 11/11/2024 After 11/7/2024 Completion Date 11/22/2024 12/31/2024 Estimated Days to Complete 10 days 14 days minimum Warranty not listed Luxury Tile - Limited 25 Yr Warranty Carpet Squares - Lifetime Limited Warranty Labor -1 year Warranty Bid Security Bid Bond Bid Bond ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Approve bid for installation of drainage systems at Bunker Links. SUMMARY RECOMMENDATION: The City Manager, Park & Recreation Director, and Purchasing Agent recommend that the City Council approve the bid submitted by Miller Trucking & Excavating (Silvis, IL) in the amount of $194,480.00 for the installation of drainage systems at Bunker Links Golf Course. BACKGROUND: Various holes on Bunker Links Golf Course do not have proper drainage resulting in various levels of standing water and during heavy periods of rain, these areas frequently need to be closed due to lack of drainage. The installation of drainage systems will make for a healthier course, reduce maintenance, improve drainage and reduce the time the course is closed after heavy rains. Specifications were developed for drainage systems to be installed on eight various holes on the golf course with provisions that only one hole may be closed at a time while the golf course is open. The holes affected during this project will be 1, 2, 5, 8, 13, 14, 16 and 17. Bids were advertised in the Register Mail, posted to the city website, and emailed to contractors known to provide drainage services. Two vendors responded to this request: Miller Trucking & Excavating and Laverdiere Construction Inc. Since neither bidder specializes in turf drainage, the city requested references for golf course drainage projects from each bidder. Miller Trucking & Excavating was the only responsive bidder to the city’s request and provided two references for similar projects located at TPC Deere Run and Short Hills Country Club. Each reference provided positive feedback and highly recommended the contractor for golf course drainage work. While Laverdiere Construction Inc. submitted the lowest bid to complete this project, Miller Trucking & Excavating proved to be the lowest, responsible bidder having prior experience with golf course drainage projects. Additionally, they performed the recommended site visit prior to bid submission and city staff are confident that they can successfully complete the project. City staff recommend approval for this project. The project is anticipated to start on or after November 1, 2024, and completed in time for the course to reopen on March 1, 2025. BUDGET IMPACT: There are sufficient funds in the Utility Tax Capital Project fund (59) to complete this project. SUPPORTING DOCUMENTS: 1.Bid Tabulation 24-3046 CITY OF GALESBURG Bid Tabulation - Bunker Links Golf Course Drainage System 9/25/2024 Attended by: T.Miller/D.Miles COMPANY Laverdiere Construction Inc Miller Trucking & Excavating CITY, STATE Macomb, IL Silvis, IL Description Total Cost Total Cost Total Cost Drainage System for Hole 1 27,328.00 28,740.00 Drainage System for Hole 2 6,174.00 4,700.00 Drainage System for Hole 5 37,238.00 43,745.00 Drainage System for Hole 8 24,900.00 47,400.00 Drainage System for Hole 13 10,872.00 10,690.00 Drainage System for Hole 14 31,947.00 32,080.00 Drainage System for Hole 16 15,827.00 13,375.00 Drainage System for Hole 17 28,704.00 13,750.00 Grand Total 182,990.00$ 194,480.00$ Estimated Start Date: 11/1/2024 11/1/2024 Estimated Completion Date: 2/28/2025 2/28/2025 Days Required to Complete the Project:40 Working Days 30 Acknowledge Addendum 1:Yes Yes Bid Security:Bid Bond Bid Bond Warranty:1 year n/a ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: CSG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Development Agreement with Thrushwood Farms Quality Meats, Inc., a subsidiary of Western Smokehouse Partners SUMMARY RECOMMENDATION: The City Manager recommends approval of a development agreement with Thrushwood Farms Quality Meats, Inc. for the expansion of their food production operations. BACKGROUND: Western Smokehouse Partners, LLC is currently headquartered at 56 S. Kellogg Street and operates its Thrushwood Farms Facility at 2860 W. Main Street. The company is expanding its snack stick production operations and has competitive location options. Approval of the attached development agreement is recommended to expand the company’s operation in Galesburg, which benefits the community and economy through investment and job creation. Per the terms of the agreement, Thrushwood Farms Quality Meats, Inc. (Developer) will locate its expanded snack stick production facility in Galesburg, as illustrated by the execution of a 10- year lease for 1801 Monmouth Boulevard. The Developer shall expend or cause to be expended $45 - $50 million on improvements to the facility for the expanded operation. The improvements are anticipated to be substantially completed by December 31, 2025. The Developer will initially create 150 – 180 additional manufacturing jobs as a result of this expansion. The jobs will be created by December 31, 2026, and maintained for at least a 10-year period from the effective date of this agreement. Upon addition of the new jobs, the company will have over 350 total employees in Galesburg. The City of Galesburg shall provide a total incentive of $1 million to facilitate the location of this operation in Galesburg. This incentive will be payable in two increments, with $500,000.00 payable within 30 days of the Developer’s substantial completion of the improvements to the facility leased at 1801 Monmouth Boulevard. The second payment of $500,000.00 from the City to the Developer will be paid on or after December 31, 2026, and upon the creation of the additional 150 – 180 jobs. Provision of the incentive from the City to the Developer is the final piece of the project necessary for location of this expansion project in Galesburg, which will have a large positive economic impact for the betterment of the community. In total, the project is expected to initially generate $45 – $50 million in investment, create 150 – 180 new jobs, and utilize the remaining unused portion of the former Maytag facility. BUDGET IMPACT: There are sufficient funds available for this agreement in the Economic Development Fund. SUPPORTING DOCUMENTS: 1.Development Agreement 24-4063 1 DEVELOPMENT AGREEMENT This Development Agreement (“the Agreement”) is entered into between the developer, Thrushwood Farms Quality Meats, Inc., a Delaware corporation, (“Developer”) and the City of Galesburg, an Illinois home rule municipal corporation, (“City”). The effective date of this Agreement will be the date that this Agreement is executed by both parties (“Effective Date”). Recitals WHEREAS, Developer is currently headquartered at 56 S. Kellogg St. Galesburg, IL 61401. WHEREAS, City has an interest in the retention and creation of local jobs and other business benefits brought to the community, in part, through Developer’s business activities in the local area. WHEREAS, Developer has the need to expand its operation and has other geographic locations outside the local area which would be candidates for the location of a new facility for expanded operations. WHEREAS, City wishes Developer to maintain its current operation in Galesburg and locate its expanded operations in the local area for the benefit of City’s other businesses and residents. WHEREAS, Developer has executed or will promptly execute a 10-year lease for 179,000 square feet of the former Maytag facility at 1801 Monmouth Boulevard in Galesburg to allow for expansion of Developer’s food production operations, constructing improvements on the real estate, and initially creating 150 to 180 new manufacturing jobs, all generating approximately $45,000,000.00 to $50,000,000.00 in investment in the community. NOW THEREFORE, in consideration of the foregoing recitals and the terms of this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by Developer and City, Developer and City agree as follows: 1. Incorporation of recitals. 1.1. The statements, representations, covenants and recitations set forth in the foregoing recitals are material to this Agreement and are incorporated into and made a part of this Agreement as though they were fully set forth in this Section 1. 2. Findings. 2.1. City, provided with broad authority by 65 ILCS 5/8-1-2.5, makes the following findings. 2.1.1. Developer, currently headquartered in Galesburg, but for City’s incentive, would likely locate its expanded food production operations outside of the City. 2.1.2. Developer plans to increase its employment to more than 350 total employees in the City with the City’s incentive. 2 2.1.3. Developer has a need to expand operations which, absent City’s incentive, would be able to be located in other geographic areas. 2.1.4. By providing this incentive, City and Developer will retain Developer’s expanded operations, and create 150 to 180 more local jobs, with a total positive local economic impact of approximately $45,000,000.00 to $50,000,000.00. 3. Project description and requirements. 3.1. Expanded Operations. Developer shall for a 10-year period from the Effective Date, locate its expanded food production operations facility in Galesburg, Illinois, at 1801 Monmouth Boulevard. Developer shall execute and meet its obligations under a 10-year lease of its location at 1801 Monmouth Boulevard for its expanded food production operations facility, a copy of which lease will be provided to City within 14 days of the effective date of this agreement. Developer shall make the improvements to the facility necessary and sufficient for said expanded operations with substantial completion of said improvements to be reached by December 31, 2025. 3.2. Expanded Operations Manufacturing Jobs. By December 31, 2026, Developer will add 150 to 180 additional manufacturing jobs in Galesburg, Illinois, and Developer shall maintain no less than that number of jobs for the 10-year period from the Effective Date. 3.3. Equal Employment Opportunity. Developer agrees that it will not discriminate against any employee or employment applicant on the basis of any protected class, including race, color, religion, sex, national origin, ancestry, age (40 and over), order of protection status, marital status, sexual orientation (including gender-related identity), physical or mental disability, conviction record, military status or unfavorable discharge from military service, pregnancy, citizenship status, arrest record in employment, familial status, and arrest record in real estate transactions. Developer agrees to take action to ensure that employee or employment applicants are employed, and that employees are treated during employment, without regard to protected class. This action includes, without limitation, employment, promotion, demotion, transfer, recruitment, advertising for recruitment, layoff, termination, rate of pay or other compensation forms, and selection for training. Developer shall state in all solicitations or advertisements for employees placed by or on behalf of Developer, that qualified applicants will receive consideration for employment without regard to any protected class. 4. Indemnification. 4.1. If any third-party institutes any legal proceedings against City or Developer that relates to the terms of this Agreement, then Developer shall indemnify and hold harmless City and all of its officers, employees, and agents from any and all such proceedings. In the event City determines in its sole discretion Developer is not adverse to City, upon receiving demand for defense from City of such a proceeding, shall assume, fully and vigorously, the entire defense of that proceeding and any and all costs and expenses of whatever nature relating thereto, but Developer may not settle the legal proceeding without City’s written 3 consent and even then only so long as the settlement does not involve an admission of wrongdoing on the part of City or any liability on the part of City, monetary or otherwise. 4.2. City in its sole discretion, may determine that there is, or may be, a conflict of interest between City and Developer that may reasonably have a potentially substantial adverse effect on City. Therefore, City maintains the option of being represented by its own legal counsel at Developer’s expense. If City exercises this option, then Developer shall reimburse the City from time to time on written demand and notice of the amount due, for any and all reasonable costs and expenses incurred by City in connection with the representation, including, without limitation, court costs, attorney’s fees, and witness’ fees. 4.3. If City institutes legal proceedings against Developer for a breach of this Agreement and secures a judgment in its favor, then the court having jurisdiction thereof shall determine and include in any judgment against Developer all costs and expenses of such legal proceedings incurred by City, including, without limitation, court costs, attorneys’ fees, and witness’ fees. 5. City’s responsibilities. 5.1. Within 30 days of the Developer’s substantial completion of the improvements of its facility at 1801 Monmouth Boulevard as exemplified by the issuance of a certificate of occupancy or temporary certificate of occupancy, and as long as Developer is in compliance with its responsibilities outlined in Sections 3.1 and the non-discrimination requirements of Section 3.3, City shall pay to Developer the sum of $500,000.00 as job creation assistance, upon Developer providing sufficient evidence of expending, or causing to be expended, $45,000,000.00 to $50,000,000.00 in investment to the City, the sufficiency of which shall be determined by the City in its sole discretion. 5.2. Upon Developer’s creation of 150 to 180 new jobs, or on December 31, 2026, whichever occurs last, and so long as Developer is in compliance with Section 3.1, 3.2, and 3.3, City shall pay to Developer an additional $500,000.00 as job training assistance. Developer shall provide City with sufficient evidence of job creation, the sufficiency of which shall be determined by the City in its sole discretion. 5.3. City’s total obligation under this Agreement shall not exceed $1,000,000.00. 5.4. The City’s responsibilities hereunder are in addition to any and all applicable Enterprise Zone incentives which may be available to Developer, including but not necessarily limited to: Access to all Enterprise Zone Incentives including; Property Tax Abatement - up to 10 years if/when zone is extended again in 2030; State and Local Sales Tax Exemption on construction materials; and Permit Waiver. 6. Developer’s responsibilities, representations, and warranties. 6.1. Developer represents and warrants that it requests economic assistance from City in order to develop its business and that, but for the economic assistance to be given under this Agreement, the development, as contemplated, would not be economically acceptable to Developer. 4 7. Defaults. 7.1. Any or all of the following is a default event (“Default Event”) by Developer under this Agreement: 7.1.1. Failure to comply with any material covenant, warranty, or obligation set forth in this Agreement. 7.1.2. Any untrue or incorrect material representation made by Developer in this Agreement or in any certificate, notice, demand, or request made by Developer. 7.1.3. Developer becomes insolvent or is unable or admits, in writing, its inability to pay debts as they mature; 7.1.4. Developer makes a general assignment for the benefit of creditors or to an agent authorized to liquidate any such amount of its property; 7.1.5. Developer is adjudicated bankrupt; or 7.1.6. Developer is dissolved. 7.2. Upon the occurrence of an Event of Default, City may provide written notice to Developer specifying the default. Upon written notice of the default, Developer has 30 days after the date that the notice was sent to cure the default, if it can be reasonably cured within 30 days, or must begin curing the default and complete curing the default within a reasonable time thereafter, as reasonably determined by City, if the default cannot be reasonably cured within 30 days. 7.3. If a default is not cured, then City may terminate this Agreement, and City is relieved of any further obligations arising under the Agreement, and City is released from its obligations arising under this Agreement. 7.4. Upon a Default Event, City may withhold any moneys due or becoming due under §5 until such time as the default is cured. 8. Waivers. 8.1. No waivers of any provision in this Agreement shall be found to exist unless by a writing executed by the party against whom the waiver is sought to be enforced. 8.2. No failure or delay in exercising any right or remedy or in requiring the satisfaction of any condition under this Agreement, operates as a waiver of any right, remedy, or condition. 8.3. A waiver made in writing on one occasion is effective only in that instance and only for the purpose stated. A waiver, once given, is not to be construed as a waiver on any future occasion or against any other person. 9. Rights and remedies cumulative. 9.1. The enumeration of remedies expressly conferred upon a party by this Agreement are cumulative with, and not exclusive of, any other remedy conferred by this Agreement or 5 by law on that party, and the exercise of any one remedy does not preclude the exercise of any other. 10. Cooperation of the parties. 10.1. City and Developer agree to cooperate reasonably with each other when requested to do so concerning any matter related to the Agreement. 11. No Partnership or agency created. 11.1. Nothing in this Agreement shall be construed by the parties or any third person to create the relationship of a partnership, agency or joint venture between or among the parties or any third-party beneficiary. 12. Force majeure. 12.1. The parties will diligently perform their obligations hereunder subject to Force Majeure, as hereinafter defined. The term “Force Majeure” as used herein shall mean any delays incurred by a party due to strikes, lockouts, acts of God, enemy action, civil commotion, governmental restrictions or delays in obtaining permits (but solely to the extent that such delays are not caused by and are beyond the control of the party claiming such Force Majeure), lawsuits against any party that delays or stops construction or preemption, fire or other casualty, weather or seasonal conditions or other cause beyond the reasonable control of the party, for so long as the party is using its reasonable good faith efforts to end any such delay if the party asserting the Force Majeure is reasonably capable of doing so. Each party agrees to provide written notice to the other party of any conditions beyond the notifying party’s control which may result in the notifying party’s inability to perform any obligation(s) by the required date, and it shall be a prerequisite to reliance upon said condition that such notice shall have been provided within thirty (30) days of the onset of said condition. 13. Integrated Agreement. 13.1. This Agreement sets forth all the promises, inducements, agreements, conditions and understandings of the parties relative to the subject matter hereof, superseding all prior negotiations, agreements and understandings, and there are no promises, agreements, conditions or understandings, either oral or written, express or implied, between the parties, except as set forth herein. 14. Amendments. 14.1. No amendment or any other change of any kind to this Agreement will be valid or binding unless it is in writing and signed by authorized representatives of City and Developer or their successors or assigns. 15. Choice of law. 15.1. The validity, meaning and effect of this Agreement shall be determined in accordance with the laws of the State of Illinois. 6 15.2. The Venue for any action under or resulting from this Agreement shall be in the Circuit Court of the Ninth Judicial Circuit of the State of Illinois, located in Knox County, Illinois. 16. Captions and headings. 16.1. The captions and section headings used in this Agreement are for convenience only and are not a part of this Agreement and shall not be used in construing the Agreement. 17. Severability. 17.1. Each provision hereof is intended to be severable, and the invalidity or unenforceability of any portion of this Agreement shall not affect the validity or enforceability of the remainder hereof, provided the overall intentions of the parties and the purposes of this Agreement, each as expressed herein, are not materially impaired. Neither of the parties shall challenge the validity or enforceability of this Agreement nor any provision of this Agreement, nor assert the invalidity or unenforceability of this Agreement or any provision of the Agreement. 18. Representation of binding effect. 18.1. Developer and City each represent that this Agreement has been properly approved and executed and is legally binding on both Developer and City. 19. Counterparts. 19.1. This Agreement may be executed in one or more counterparts, each of which, when executed and delivered, shall be an original, and all of which, when executed and delivered, shall constitute one and the same instrument. This Agreement must be manually executed, but the exchange of copies of this Agreement and of manually executed signature pages by facsimile or by electronic mail as an attachment in portable document format (.pdf) to the parties shall constitute effective delivery of this Agreement as to the parties and may be used in lieu of the original Agreement for all purposes. Each party that delivers an executed counterpart signature page by facsimile or by electronic mail shall promptly thereafter deliver an original executed counterpart signature page to the other party; provided, however, that the failure to do so shall not affect the validity, enforceability, or binding effect of this Agreement. This Agreement shall not be effective until both parties have executed and delivered a counterpart of this Agreement. 20. General Provisions 20.1. The words “include,” “includes,” and “including” are to be read as if they were followed by the phrase “without limitation.” 20.2. Any reference to an agreement means that agreement as amended or supplemented, subject to any restrictions on amendment contained in that agreement. 20.3. Unless specified otherwise, any reference to a statute, ordinance, or regulation means that statute, ordinance, or regulation as amended or supplemented from time to time and any corresponding provisions of successor statutes, ordinances, or regulations. 7 20.4. All references to a time of day are references to the time in Galesburg, Illinois. 20.5. The words “party” and “parties” refer only to a party to this Agreement named in the introductory clause. 20.6. Each party has participated in negotiating and drafting this Agreement, so if any ambiguity or a question of intent or interpretation arises, this Agreement is to be construed as if the parties had drafted it jointly, as opposed to being constructed against a party because it was responsible for drafting one or more provisions of this Agreement. 20.7. No member, official, or employee of City is personally liable to Developer for any obligation under the terms of this Agreement. 20.8. Time is of the essence in this Agreement. If any date specified in this Agreement as a date for taking action falls on a day that is not a business day, then that action may be taken on the next business day. 20.9. Nothing in this Agreement is intended to confer any right or remedy on any person other than City and Developer, and their respective successors and permitted assigns, nor is anything in this Agreement intended to affect or discharge any obligation or liability of any third persons to City or Developer, nor to give any such third person any right of action or subrogation against City or Developer. 20.10. This Agreement is binding upon and inures to the benefit of the parties and to their respectively authorized successors, assigns, and legal representatives. Developer shall ensure that any successor through any contract for purchase of Developer shall be bound to this Agreement. 20.11. Notice. All notices, demands, requests, consents, approvals or other instruments required or permitted by this Agreement must be in writing and must be executed by the party or an officer, agent or attorney of the party, and will be deemed to have been effective as of the date of actual delivery, if delivered personally, by overnight courier, or by electronic mail, or as of the third day from and including the date of posting, if mailed by registered or certified mail, return receipt requested, with postage prepaid, addressed as: If to CITY: If to DEVELOPER: City Clerk Crystal Bohm City of Galesburg Thrushwood Farms Quality Meats, Inc. 55 W. Tompkins St. 56 S. Kellogg St. Galesburg, IL 61401 Galesburg, IL 61401 20.12. Authorized representatives. From time to time, Developer shall designate an authorized representative who is responsible for communicating with City on behalf of Developer and who has the authority to make or grant requests, demands, approvals, consents, agreements, and other action required or described in this Agreement for and on behalf of Developer. 8 20.13. The City Manager, or designee, has the authority to make or grant requests, demands, approvals, consents, agreements, and other action required or described in this Agreement for and on behalf of City. Any amendment must be approved by the Galesburg City Council. 20.14. Final Agreement. This Agreement constitutes the final Agreement between the parties. It is the complete and exclusive expression of the parties’ agreement on the matters contained in this Agreement. All prior and contemporaneous negotiations and agreements between the parties on the matters contained in this Agreement are expressly merged into and superseded by this Agreement. The provisions of this Agreement may not be explained, supplemented, or qualified through evidence of prior trade usage or a prior course of dealing. In entering into this Agreement, neither party has relied upon any statement, representation, warranty, or agreement of the other party except for those expressly contained in this Agreement. There are no conditions precedent to the effectiveness of this Agreement other than those expressly stated in this Agreement. 20.15. Surviving provisions. Any term of this Agreement that, by its nature, extends after the end of the Agreement, whether by expiration or termination, remains in effect until fulfilled. All duties to indemnify under this Agreement survive the expiration or termination of this Agreement and remain effective until the resolution or expiration of any actual or potential claims or losses subject to the duty to indemnify. REMAINDER OF PAGE INTENTIONALLY BLANK (Signatures Page Follows) 9 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date, which is the date of the last signature below. CITY: CITY OF GALESBURG, ILLINOIS A Municipal Corporation By: _____________________________ Peter Schwartzman, Mayor Dated:________________________ Attest: ______________________________ Kelli R. Bennewitz, City Clerk THRUSHWOOD FARMS QUALITY MEATS, INC. A Delaware Corporation By: ______________________________ Crystal Bohm Dated:_________________________ ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Consider a Minor Plat of the Car Wash Addition. SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required public hearing during their September 17, 2024 meeting. On a vote of 6 ayes (Members Johnson, Leahy, Markwart, McKelvie, Paulsgrove, Uhlmann), zero nays and zero abstentions, the P&Z recommended approval of the Minor Plat. The City Manager and Director of Community Development concur with the P&Z’s recommendation. BACKGROUND: There are three existing parcels that will be subdivided to clean up the layout and result in two parcels that both have adequate access to/from North Henderson St. Proposed Lot 1 will be approximately 1.17 acres, which is the lot in which the newly constructed car wash is located. Proposed Lot 2 will be approximately .76 acres and could be made available for development. The property is currently zoned B2, General Business. BUDGET IMPACT: There would be no anticipated impact upon the budget if the Minor Plat is approved. SUPPORTING DOCUMENTS: 1.Aerial – General Location 2.Minor Plat of the Car Wash Addition KNOX COUNTY Zoning Land Use North B2, General Business Retail West B2, General Business Restaurant East R3A, Multi-Family Apartments South B2, General Business Vacant lot 24-4064 T T FH G PP PP PP PP PP SS SS WV WV WV WV SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSTTTWWWWWWWWWWWPP PP PP PP T E N 8 8°5 3 '42" W 292 .63' ( 2 9 2.6 ' ) S 8 8 °52 ' 4 0 " E 3 8 4 .83' N 88°49'52" W 58.09' N 00°44'29" E 24.04' (24.0') N 0 0 ° 3 8 ' 1 1 " E 1 9 8. 1 3 ' ( 1 9 8 . 0 ' ) S 88°52'35" E 48.13' N 0 0 ° 5 6 ' 3 8 " E 18. 9 0 ' S 0 0 ° 3 7 ' 0 9 " W 1 9 8 . 1 4 ' N 88°52'35" W 59.38'S 00°43'18" W42.89'30' IN G R E SS / EG R E S S E AS E M E NT 30.00'' 1/2" R E B A R 1/2 " R EB A R 1/2 " R E B A R 1/2" R EB AR 5/8 " R E B A R5/8" R E B A R BCZ C I R BCZ C I R 99 03 1 520 0 6 990 3 15 2 0 07 990 3 3 01 0 30 OWNER LUCKY 7979 LLC 9903152009 OWNER JOSEPH M KENNEDY 9903301031 KELLI LOSEY 9903301011 JULIA A ARMSTRONG 9903301012 OW N E R SA N D B U R G P R E S E R V A TI O N L P 99 0 3 1 5 2 0 0 8 CO CO SS GM 1. 9 3 A c r e s N H E N D E R S O N S T R E E T ( U S 1 5 0 ) CAMPBELL'S SHOPPING CENTER ADDITION FA I R O A K S W E S T (2 5 0 . 0 ') (2 4 0 . 5 8 ' ) IDOT D I S K SS 33,074 SQ. FT. 0.76 AC 65 . 1 4 ' 65 . 1 3 ' LOT 2 LOT 1 BCZ C IR 1.17 AC 13 3 . 0 0 ' 13 3 . 0 0 ' or i g i n a l R O W 1 9 2 8 or i g i n a l R O W 1 9 2 8 NOTE 3 NOTE 4 S 8 8° 5 2 ' 40 " E 384 .8 7 ' 1" BAR IN CON C PO C SW C O R N E R O F T H E N W 1/ 4 O F S E C T I O N 3 S LINE NW Q U AR T ER S E CT I ON 3 14' 25' ILLINOIS POWER CO. UTILITY EASEMENT, DOC. NO 586443 52'GGGGGG G SSSSSSSSSSSSSSSSSSSSSSSSSSSSSS S S S S S S S S S S S S S S S S SSSSSSSSSSS S S S S SSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSSSSS S S S SSSSSSSSSSSSSSSSBCZ C I R 10 " P V C10" PVC10 " P V C 10 " D I P 12" R C P 6" PVC 12 " R C P 12 " R C P 12" RCP 12" RCP 12" RCP 8" A C 12 " P V C 12" RCP12 " R C P 12" RCP 12" RCP 12" R C P S 88°52'35" E 25.13' ABBITT SURVEY & DEVELOPMENT, PLLC. 4900 38TH AVE., SUITE 1 MOLINE, ILLINOIS 61265 PH. 309-524-3124 23-308-GA-A-VIAJOB No.: PAGE: 1 OF 1 SCALE: 1" = 30'DATE: 5-24-2024 DRAWING TITLE: PREPARED FOR:7B BUILDING & DEVELOPMENT ATTN: JT SHELTON, VP OF REAL ESTATE 13105 DOVER AVENUE LUBBOCK, TEXAS 79424 PLAT OF SUBDIVISION DRAWN BY: SEM CHECKED BY: JWA GRAPHIC SCALE 1 inch = ft. ( IN FEET ) 0 30 30 30 OF PART OF THE NORTHWEST QUARTER OF SECTION 3, TOWNSHIP 11 NORTH, RANGE 1 EAST OF THE FOURTH PRINCIPAL MERIDIAN, KNOX COUNTY, ILLINOIS MINOR PLAT OF SUBDIVISION NOTES: 1.DELETED 2.DELETED 3.52' WIDE INGRESS/EGRESS EASEMENT TO BE VACATED PER THIS SUBDIVISION PLAT 4.30' WIDE INGRESS/EGRESS EASEMENT TO BE VACATED PER THIS SUBDIVISION PLAT 5.DELETED REAL ESTATE PLASTIC CAP #35-2890 FOUND REBAR LEGENDLEGEND (323.59') EASEMENT LINE BOUNDARY LINE BUILDING SETBACK LINE RIGHT OF WAY LINE RECORD DISTANCE MEASURED DISTANCE323.59' SET 5/8" REBAR W/ ORANGE FOUND CIR "BCZ" I HEREBY CERTIFY THAT THIS PROFESSIONAL SERVICE CONFORMS TO THE CURRENT ILLINOIS MINIMUM STANDARDS FOR A BOUNDARY SURVEY AND IT WAS PREPARED AND THE RELATED SURVEY WORK WAS PERFORMED BY ME OR UNDER MY PERSONAL SUPERVISION AND THAT I AM A PROFESSIONAL LAND SURVEYOR UNDER THE LAWS OF THE STATE OF ILLINOIS. IPLS NO. 35-2890JAMES W. ABBITT, JR. MY LICENSE EXPIRES NOVEMBER 30, 2024 DATE: PROFESSIONAL DESIGN FIRM NO. 184.008195-008 BBITJRT,W . E S A J M MOLINE , I LA35-2890 PROFESSIONAL LAND SURVEYOR STATE OF ILLINOIS LAND SURVEYOR ABBITT SURVEY & DEVELOPMENT, PLLC JAMES W. ABBITT, JR. 4900 38th AVE, Suite 1 MOLINE, ILLINOIS 61265 IL PLS NO. 35-2890 PHONE: 309-524-3124 EMAIL: jim@abbittsurvey.com OWNER VIA REAL ESTATE, LLC 1309 COFFEEN AVENUE, STE 1200 SHERIDAN, WYOMING 82801 State of Texas ) ) SS Owner's Certificate County of Lubbock ) Know all persons by these presents that I, VIA REAL ESTATE, LLC, Owner and Proprietor of the land shown on the accompanying plat and described in the accompanying Certificate of the Surveyor, do hereby certify that we have caused said Survey to be made and acknowledge the said plat as correct, and do hereby adopt and accept the same and cause it to be known as CAR WASH ADDITION. This entire subdivision is within the Galesburg Community School District #205. In witness whereof, we hereunto affix our hand and seal this ______ day of ______________ , 2024. _______________________________ OWNER or Authorized Agent Notary Public's Certificate State of Texas } } SS County of Lubbock } I,______________________, a notary public in and for said county, in the state aforementioned, do hereby certify that VIA REAL ESTATE, LLC, is personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that he signed and delivered the said instrument as his own free and voluntary act for the uses and purposes therein set forth. Given under my hand and notarial seal this _______day of_________2024. _____________________________________ Notary Public State of Illinois ) ) SS County Clerk's Certificate Knox County ) I, County Clerk of the county aforementioned, do hereby certify that I have examined the tax records of the property shown on the attached plat of CARWASH ADDITION in the County of KNOX, and find no delinquent general taxes, unpaid current general taxes, delinquent special assessments, or unpaid current special assessments against the tract of said attached plat. I further Certify that I have received all statutory fees in connection with the annexed Plat. Given under my hand and seal this ____day of __________, 2024. ________________________________ County Clerk State of Illinois ) ) SS City of Galesburg Knox County ) Examined and approved by the City Council of Galesburg on this______day of _____________, 2024. ________________________________ City Clerk - City of Galesburg State of Illinois ) ) SS Planning and Zoning Commission Knox County ) Approved this______day of _____________, 2024. ________________________________ City of Galesburg Planning and Zoning Commission CAR WASH ADDITION Surveyor's Statement I, James W. Abbitt, Jr. , Illinois Professional Land Surveyor Number 35-2890, Owner & Manager of Abbitt Survey & Development, PLLC., do hereby state that at the request of VIA REAL ESTATE, LLC, I have prepared this subdivision plat herein described: LEGAL DESCRIPTION COMMENCING AT THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF SECTION 3, TOWNSHIP 11 NORTH, RANGE 1 EAST OF THE FOURTH PRINCIPAL MERIDIAN; THENCE SOUTH 88° 52’ 35” EAST, ALONG THE SOUTH LINE OF THE NORTHWEST QUARTER OF SAID SECTION 3, A DISTANCE OF 48.13 FEET TO AN EASTERLY RIGHT OF WAY LINE OF NORTH HENDERSON STREET AND THE POINT OF BEGINNING; THENCE CONTINUING SOUTH 88° 52’ 35” EAST, A DISTANCE OF 25.13 FEET TO AN EASTERLY RIGHT OF WAY LINE OF NORTH HENDERSON STREET; THENCE ALONG SAID EASTERLY LINE NORTH 00° 38’ 11” EAST, A DISTANCE OF 198.13 FEET; THENCE SOUTH 88° 52’ 40” EAST, A DISTANCE OF 384.83 FEET; THENCE SOUTH 00° 3709” WEST, A DISTANCE OF 198.14 FEET; THENCE NORTH 88° 52’ 35” WEST, A DISTANCE OF 59.38 FEET; THENCE SOUTH 00° 43’ 18” WEST, A DISTANCE OF 42.89 FEET; THENCE NORTH 88° 49’ 52” WEST, A DISTANCE OF 58.09 FEET; THENCE NORTH 00° 44’ 29” EAST, A DISTANCE OF 24.04 FEET; THENCE NORTH 88° 53’ 42” WEST, A DISTANCE OF 292.63 FEET TO AN EASTERLY RIGHT OF WAY LINE OF NORTH HENDERSON STREET; THENCE ALONG SAID RIGHT OF WAY LINE, NORTH 00° 56’ 38” EAST, A DISTANCE OF 18.90 FEET TO THE POINT OF BEGINNING. THE ABOVE-DEXCRIBED REAL ESTATE CONTAINS 1.93 ACRES, MORE OR LESS. FOR THE PURPOSE OF THIS DESCRIPTION THE SOUTH LINE OF THE NORTHWEST QUARTER OF SECTION 3 HAS AN OBSERVED BEARING OF SOUTH 88° 52’ 35” EAST. I, further state that the subject is located within an area having a zone designation x by the federal emergency management agency (fema), on flood insurance rate map no. 17095c0260e, with a date of identification of 8/2/2011, for community no. 170349, in knox county, state of illinois, which is the current flood insurance rate map for the community in which said premises is situated. This Plat has been approved by the Illinois Department of Transportation with respect to roadway access pursuant to Paragraph 2 of An Act to Revise the law in relation to Plats, as amended. Dated this _______ day of ________________, A.D., 2024 ___________________________ Deputy Director of Highways, Region Three Engineer (309) 671-3333 STORM SEWER MANHOLE CATCH BASIN CURB INLET ELECTRICAL TRANSFORMER CLEANOUT SANITARY MANHOLE WATER VALVE GAS VALVE TELEPHONE PEDESTAL FIRE HYDRANT SS CO E T G WV FH SS SS SANITARY SEWER LINE S S STORM SEWER LINE W W WATER LINE G G GAS LINE T T COMMUNICATION LINE SEE TEXT OF IDOT LETTER IN EMAIL ATTACHMENT 9-5-24 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by Gug Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Consider a Minor Plat of the Benedict Subdivision. SUMMARY RECOMMENDATION: The Planning and Zoning (P&Z) Commission held the required public hearing during their September 17, 2024 meeting. On a vote of six ayes (Members Johnson, Leahy, Markwart, McKelvie, Paulsgrove, Uhlmann), zero nays and zero abstentions, the P&Z recommended approval of the Minor Plat. The City Manager and Director of Community Development concur with the P&Z’s recommendation. BACKGROUND: There are six existing parcels that will be subdivided to clean up the layout and result in two parcels. Proposed Lot 1 will be approximately .35 acres and contains an existing building and the parking lot south of the building, which will be purchased by the Benedict Foundation. Proposed Lot 2 will be approximately .55 acres which contains a grass area and parking lot east of the grass area, this will remain owned by First Lutheran Church. There is a proposed access easement that will provide adequate access to/from both North Kellogg Street and East Water Street. The properties being subdivided are currently zoned I, Institutional and R3A, Multifamily. After the Benedict Foundation determines the future use of the property, there may need to be a zoning amendment. BUDGET IMPACT: There would be no anticipated impact upon the budget if the Minor Plat is approved. SUPPORTING DOCUMENTS: 1.Aerial – General Location 2.Minor Plat of the Benedict Subdivision KNOX COUNTY Zoning Land Use North R3A, Multifamily Vacant lot & Residential West I, Institutional Church East I, Institutional Church South B3, Central Business City parking lot 24-4065 ____________________________________________________________________________________________ Prepared by: KDB Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG OCTOBER 07, 2024 AGENDA ITEM: Approval of the replacement of a Dual Power Inverter Module (DPIM) on hybrid bus 1701. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, Transit Manager, Fleet Superintendent and Purchasing Agent recommend waiving normal purchasing policies and approving repairs to this bus in the amount of $61,726.29 from Interstate Power Systems. BACKGROUND: In October 2023, this bus started throwing codes. As a hybrid bus, our staff have limited expertise in making repairs on these buses. In most instances, it is necessary to reach out to Allison Transmission Service, Interstate Power Systems, or Cummins for repairs on these units. After consultation with IDOT to confirm that Interstate Power Systems was indeed the only vendor in our area that could perform repairs on this unit, the bus was towed to Carol Stream, IL for repairs. Repairs were completed based on the codes that were shown when connected to the computer. The bus was placed back out on the road to be tested and started showing a new series of codes necessitating a deeper dive into this hybrid bus. Ultimately, it has been determined that the Dual Power Inverter Module (DPIM) is the cause of the problem and needs to be replaced. This device is the main component between the diesel engine and electrification system. Interstate Power Systems provided two quotes as options for this replacement: Quote 1: Replace the DPIM with a new part $104,378.29 Quote 2: Replace the DPIM with a remanufactured part $61,726.29 In both instances above, the part would have a warranty of six months. A required analysis of the quotes was performed for reasonableness per IDOT’s requirements. The quoted prices were found to be reasonable for the work to be performed. All information was submitted to IDOT requesting concurrence of this work being completed and utilizing Cares funding to pay for the repairs. IDOT has reviewed the documentation and provided their concurrence for this repair utilizing Quote 2 which is the remanufactured part. BUDGET IMPACT: City Public Transportation has CARES funding available that they have been authorized to use for these repairs. There is no cost to the City of Galesburg to complete this work. 24-4066 ____________________________________________________________________________________________ Prepared by: KDB Page 2 of 2 SUPPORTING DOCUMENTS: 1.IDOT Approval for Concurrence with submitted supporting documentation DIVISION OF PUBLIC AND INTERMODAL TRANSPORTATION TRANSIT INTERNAL ROUTING SLIP X X X X CAPITAL X OPERATING TECHNICAL STUDY Letter X Approval Memo Other: New Grant Contract Federal Application Contract Amendment X Concurrence Inter-office Memo TDC Request This agreement is subject to:GFRA Reporting FFATA Reporting x Neither X Originator: Date: X Section Chief Date: X Bureau Chief Date: X Deputy Director Date: Director Date: Admin Section Date: Return to: Information required to EXECUTE ANY AGREEMENT, i.e., contract, IGA, MOU or amendment thereto: OP-21-13-FED (CARES) Approval Signature Director on behalf of the Secretary Director Deputy Director Bureau ChiefDocument Type: Comments for person who is required to approve this request: OP-21-13-FED (CARES) The City of Galesburg is requesting pre-award concurrence for a sole source vehicle maintenance on a 2017 Gillig Hybrid bus. Bus was sent to Inpterstate Power Systems (IPS) for repairs due to codes that were showing up on the bus. Based on codes, it was determined that the issue with the bus is DUAL Power Inverter Module (DPIM). The cost to replace the DPIM with a manufactured part is $61,726.29. They contacted Springfield and Rockford Regional Maintenance Centers, but they were unable to perform the service. Bloomington's maintenance center was also unable to perform the service. Grantee DUNS No.: Project ZIP+4: Project Location (City): Signatures required (check all applicable): All agreements must go to Admin for dating before being returned to originator. No exceptions. -$ TOTAL If agreement is subject to FFATA Reporting, provide the following info for new federal pass-through funding only: ProgramGrantAmount New Federal Funding (only) IL- IL- IL- Esmeralda Venegas City of Galesburg Project description for FFATA reporting: Contract No.Grant No. IL- Agency: IL- IL-Agreement Execution Date (provided by Admin): C:\Users\Esmeralda.Moran\Desktop\Galesburg Sole Source Repairs Buckslip.xlsx 9/18/2024 9:16 AM Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D 9/18/2024 | 9:24 AM CDT 9/18/2024 | 9:35 AM CDT 9/18/2024 | 10:24 AM CDT 9/19/2024 | 3:14 PM CDT Grant Number OP-21-13-FED (CARES) ACTION REQUESTED: Authorization for IPI Director to electronically submit Federal Grant Application and execute resulting Federal Grant Contract Capital Grant (or option: Grant Amendment) Approval for: State funding Release of state funding Federal pass-through funding Pre-Bid Concurrence Pre-Award Concurrence Budget Revision Concurrence Change Order Concurrence Other: ____________________________________________ BACKGROUND: The City of Galesburg is requesting pre-award concurrence for a sole source vehicle maintenance on a 2017 Gillig Hybrid bus. The cost to replace the DPIM with a manufactured part is $61,726.29. BID INFORMATION: Bus 1701, a 2017 Gillig Hybrid bus, Bus was sent to Interstate Power Systems (IPS) for repairs due to codes that were showing up on the bus. Based on codes, it was determined that the issue with the bus is DUAL Power Inverter Module (DPIM). An attempt was then made to utilize either the Rockford or Springfield approved repair centers. Rockford is currently understaffed and cannot take on repairs. The contact with Springfield indicated they did not have staff with sufficient training to diagnose/perform the repairs. The Bureau Chief provided an additional contact with Bloomington to see if they could provide a quote for repairs. Similarly, their response was that they could look at it to help diagnose the issue; but don’t have any hybrid buses currently so are unfamiliar with the codes. Further, they indicated they are currently understaffed and were unsure when they might be able to get to it. Memorandum To: Shoun Reese, Deputy Director From: David Schafer, Bureau Chief By: Ramona Pitts, Section Chief Esmeralda Venegas, Temporary Program Manager Subject: City of Galesburg Sole Source Vehicle Repair Date: September 18, 2024 _______________________________________________________________________ Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Grant Number OP-21-13-FED (CARES) FINANCING: The vendor award will be financed as follows: Funding Share: Total Source Federal $61,726.29 OP-21-13-FED (CARES) Federal pass-through 0 State 0 Local 0 Total Project Cost $61,726.29 Transportation Development Credits $0 Cash Flow for State Funding Only Q1 Q2 Q3 Q4 SFY 2024 $0 $0 $0 $0 SFY 2025 $61,726.29 $0 $0 $0 SFY 2026 $0 $0 $0 $0 SFY 2027 $0 $0 $0 $0 Total Project Cost $61,726.29 $0 $0 $0 RECOMMENDATION: Staff has reviewed the documentation submitted by the City of Galesburg and finds the pre-award process outlined to be fair and reasonable. Therefore, staff recommends pre-award concurrence with the City of Galesburg’s intention to have IPS (Interstate Power Systems) complete the vehicle repairs. Concurrence Granted: Shoun Reese, Deputy Director Date Office of Intermodal Project Implementation Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D 9/19/2024 | 3:14 PM CDT Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Appendix G3 Rolling Stock and Procurement Concurrence Review Checklist (Revised, September 2019)Page 1 of 4 PRE-BID CONCURRENCE (> $100,000) PRE-AWARD CONCURRENCE (>$10,000) Grantee:City of Galesburg No. Federal Grant No. (if applicable) (List each grant on a separate line) State Grant No.(if applicable) (List each grant on a separate line) Contract No. (List each grant on a separate line) 1. IL 2020 034 00, IL 2021 040 00, IL 2021 041 00 OP 21 13 CARE OP 21 13 CARE 2. Scope of Work Description:Replacement of DPIM on hybrid bus 1701 for the City of Galesburg Is the scope of work consistent with the grant agreement?Yes No Independent Cost Estimate (ICE):Analysis in cover letter as sole source Project Line Item Number: (if applicable) Total Line Item Budget:2,069.808 Unobligated Line Item Balance:606,235.38 Total Grant Contract Budget 2,069,808 For Pre Award Concurrence only: Name of Firm Proposed for Award:Interstate Power Systems (Carol Stream, IL) Bid Award Amount:$61,726.08 Proposed Basis of Award: Lowest responsible, responsive bid Evaluation process using both price and qualifications Sole Source (requires supplemental justification) PRE BID SECTION Documents to be Submitted with Request for Pre Bid Concurrence (Professional Services) (where applicable) The grantee must submit the following documents to the Department for review and concurrence by IDOT. Please check all documents submitted with the pre bid concurrence request. Please provide an explanation for those unable to be or not completed. Submitted Document A cover letter identifying the proposed procurement and any special circumstances about this solicitation or procurement IDOT IPI GRANTEE THIRD PARTY CHECKLIST PRE BID AND PRE AWARD CONCURRENCE FOR ROLLING STOCK AND PROCUREMENT Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D Docusign Envelope ID: 920A81D6-49C4-422C-9F4B-29D8ACD5B36D ________________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: MJF Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Intergovernmental Cooperation Agreement with Sangamon Mass Transit District for providing transit vehicle repairs outside of capabilities of the transit shop. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, and Transit Manager recommend approval of the intergovernmental agreement with Sangamon Mass Transit District. BACKGROUND: Galesburg Public Transportation is funded annually with grants from both the Federal and State Governments. As a result, transportation is subject to many stringent rules that may make sense in an urban setting, but do not necessarily translate to a rural setting. An example can be specialty repairs to the city buses/paratransit vehicles. If city staff have exhausted their resources to complete a repair or do not have the specialty equipment necessary to complete a repair, they must go to an outside source. Often, this can involve the equipment having to be towed hundreds of miles to be completed. Further, the quotes for repair and towing must then be submitted to IDOT for review/approval, which further delays the process of getting the equipment repaired and back on the road. IDOT, being cognizant of this dilemma for rural agencies, has two approved centers where repairs can be made without going through this cumbersome process, Sangamon Mass Transit District (SMTD) and Rockford Mass Transit District (RMTD). This helps streamline that process. The contract will be considered recurring unless there is a change in cost of labor. BUDGET IMPACT: The City will agree to pay SMTD for repairs completed on equipment sent for repairs. The City would be reimbursed utilizing annual Federal/State grant funds, COVID funds, or a combination thereof. SUPPORTING DOCUMENTS: 1.Intergovernmental Cooperation Agreement 24-4067 INTERGOVERNMENTAL COOPERATION AGREEMENT BETWEEN THE SPRINGFIELD MASS TRANSIT DISTRICT AND CITY OF GALESBURG FOR VEHICLE REPAIR AND MAINTENANCE SERVICES (REGIONAL MAINTENANCE PROGRAM) THIS AGREEMENT, by and between THE SPRINGFIELD MASS TRANSIT DISTRICT, d/b/a as SANGAMON MASS TRANSIT DISTRICT, a local Mass Transit District existing under and by virtue of the Local Mass Transit District Act, 70 ILCS 310/1 et seq (hereinafter for convenience referred to as the “SMTD”), and SANGAMON COUNTY, in the State of Illinois, a unit of local government under the laws of the State of Illinois (hereinafter for convenience referred to as the “Agency”), entered into on the latest date on the signature page contained herein. W I T N E S S E T H: WHEREAS, Article VII, Section 10 of the Constitution of the State of Illinois of 1970 permits and expressly authorizes the SMTD to participate in cooperative activities with associations and corporations in any manner not prohibited by law or by ordinance; and WHEREAS, the SMTD also has the authority to participate in cooperative programs and share services with other governmental entities pursuant to Section 3 of the Intergovernmental Cooperation Act, 5 ILCS 220/3; and WHEREAS, cooperative agreements between government and not-for-profit entities concerning public transportation equipment and services is contemplated and encouraged in Section 2705-215 of the Civil Administrative Code, 20 ILCS 2705/2705-215 and Section 2-2.05 of Downstate Public Transportation Act, 30 ILCS 740/2-2.05; and WHEREAS, the SMTD is a regional maintenance center designated by the Illinois Department of Transportation for the maintenance and repair of, among others, specialized equipment used on paratransit vehicles; and WHEREAS, SMTD has the authority to provide repair and maintenance with respect to the Agency’s vehicle(s) services pursuant to Section 5(d) of the Local Mass Transit District Act, 70 ILCS 3610/5(d); and WHEREAS, the Agency requires maintenance and repair service for its paratransit vehicle(s); and WHEREAS, SMTD has the capability to provide such maintenance and repair service, and is willing to provide such maintenance and repair service for the paratransit vehicle(s) of the Agency; and WHEREAS, SMTD and the Agency desire to enter into this Agreement to establish the terms and conditions upon which such maintenance and repair service, shall be provided by SMTD; and NOW THEREFORE, in consideration of the foregoing and the mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. Incorporation. The preamble “Whereas” findings set forth hereinabove are hereby declared to be adopted by the SMTD and the Agency as part of this Agreement, as if said preamble findings were expressly set forth verbatim in the body of this Intergovernmental Cooperation Agreement. 2. Scope of Services. The primary purpose of this Agreement is to provide non- routine maintenance and repair services not generally available in the private sector for paratransit vehicles due to their specialized characteristics. However, the SMTD will provide routine maintenance and repair services for items identified during the courtesy inspection, if desired by the Agency. 3. Service Appointments. Advance appointments for service are required, to enable the SMTD to ensure adequate staffing to provide prompt repair service. 4. Courtesy Inspection. When the Agency vehicle is brought in, the SMTD will perform a check-in courtesy inspection of the vehicle to assess its overall condition with particular attention to any problems(s) identified by the Agency. However, the SMTD shall not be responsible for detecting any problem(s) not identified by the Agency. The Agency hereby grants the SMTD and its employees permission to operate the Agency vehicle(s) on streets, highways or elsewhere as may be reasonably necessary for purposes of testing and/or inspection. The SMTD will then prepare an estimate, if requested, of the cost for any required or recommended repairs and/or maintenance items, including routine items, specifying whether each item was identified by the SMTD or the Agency. The cost estimate will include labor, parts and shop supplies. 5. Authorization for Work. The SMTD will complete repairs and/or maintenance items, upon authorization by the Agency for all such repair work, including installation of necessary parts, materials and equipment, as may be reasonably necessary to alleviate the problems(s) identified and/or complete the identified repair and/or maintenance items. The SMTD will require a release from the Agency for any suggested repair and/or maintenance items not approved by the Agency. The SMTD will obtain prior approval from the Agency before proceeding with any work if actual charges are more than 110% of the cost estimate previously approved. 6. Cost of Repairs. The Agency will pay the SMTD for the work completed from the date of this contract through June 30, 2025 at a rate of $60.00 per hour for labor, plus the cost of all parts and shop supplies at cost plus 10%, or until a rate adjustment is required. Hourly labor rates will be reviewed on an annual basis and any new rates will become effective the following July 1 with a new contract. The SMTD will inform the Agency of the new rate when determined. 7. Prompt Payment. The Agency will make full payment to the SMTD for repairs within 30 days of the invoice date. All amounts unpaid for more than 30 days shall bear interest at the rate of 1 ½ % per month (18% per annum), or the highest rate permitted by law, if lower, and in the event the Agency fails to pay any such amount due to the SMTD, the SMTD is also entitled to collect its reasonable costs of collection, including attorneys’ fees. The SMTD reserves the right to deny further service to the Agency until past due payments are received. An express mechanic’s lien is hereby acknowledged on the vehicle to secure the cost of the repairs. 8. Disclaimer of Warranties. The SMTD does not provide any warranties, either express or implied, including any implied warranty of merchantability or fitness for a particular purpose, and the SMTD neither assumes nor authorizes any other person to assume for it any liability in connection with the repair of the Agency’s vehicle(s). 9. Casualty. The Agency agrees that the SMTD is not responsible for loss or damage to the Agency vehicle or articles left therein in case of fire, theft or any other cause beyond the control of the SMTD, nor for any delays caused by the unavailability of parts or delays in parts shipments by the supplier or transporter. 10. Documentation and Insurance. The Agency hereby provides the SMTD with authorization to make repairs to Agency vehicles under this program, agreeing to pay for such repairs in a timely manner, and agreeing to provide casualty and general liability insurance covering the repaired vehicle and the passengers and operator(s) thereof while it is being repaired. Both parties to this agreement shall maintain general liability insurance in an amount no less than $1,000,000.00 per person and $3,000,000.00 per occurrence. 11. Immunities Retained. The SMTD and the Agency and all employees, agents, and volunteers thereof shall in all circumstances, both inside and outside the corporate limits of the SMTD, posses, retain, and to the extent that may be necessary, transfer all of their common law and statutory immunities and defenses from liability for civil actions, including, but not limited to, all such defenses and immunities contained in the “Local Governmental and Governmental Employees Tort Immunity Act”, 745 ILCS 10/1-101 et seq., to the end that the Agency, the SMTD, and all employees, agents and volunteers thereof shall fully enjoy and benefit from all such common law and statutory defenses and immunities. 12. Termination. Upon approval of the governing bodies of the SMTD and the Agency, this Intergovernmental Cooperation Agreement shall become effective upon its execution and delivery by both parties and shall be and remain in full force and effect thereafter for one (1) year. This Agreement shall automatically renew on a year-by-year basis unless notice is provided to the other party ninety (90) days or more in advance that the agreement will not renew. IN WITNESS WHEREOF, the SMTD and the Agency have approved this Intergovernmental Cooperation Agreement as of the date and year first above written. Agency: SMTD: NAME OF AGENCY SPRINGFIELD MASS TRANSIT DISTRICT By: By: Title: _____ Steve Schoeffel, SMTD Managing Director THE SANGAMON MASS TRANSIT DISTRICT REGISTRATION FORM FOR VEHICLE REPAIR AND MAINTENANCE SERVICES (REGIONAL MAINTENANCE PROGRAM) (PRINT OR TYPE) Agency Information Legal Name of Agency__City of Galesburg, IL Mailing Address 55 W Tompkins St City & State & Zip ___Galesburg, IL 61401________________________________________ Primary Contact Person & Title Kraig D. Boynton, Transit Manager ____________ Phone 309-345-3642 Cell Phone 309-221-1479 E-mail kboynton@ci.galesburg.il.us DBA – Doing Business As - Please list any other agency names that may appear on your vehicles. This is to help us identify and match buses with service contracts. Galesburg Pubic Transportation, Galesburg Transit Contracting Officer or Authorized Signatory & Their Contact Information– Please list the individual within the Agency or on the governing board who has authority to obligate Agency funds. Name & Title Eric Hanson, City Manager Phone 309-345-3627 Cell Phone N/A E-mail ehanson@ci.galesburg.il.us Additional Information, Special Instructions or Comments List of current Transit Vehicles owned by the City are attached. This agreement should include vehicles that the City of Galesburg may have transferred in from other agencies for transit use; but not included in our current vehicle listing. Kraig Boynton, Transit Manager will be the main point of contact for authorizing repairs. FY2025 GRANTEE NAME: CITY OF GALESBURG EXHIBIT J APPLICATION FTA, State, & Local Funded Transit REVENUE VEHICLE INVENTORY SUMMARY Updated 6/30/2024 BUS 6/30/2024 CURRENT TITLE HOLDER FLEET CHASSIS CHASSIS Vehicle Seating VEH CURRENT VEH VIN OWNER OPERATOR # YEAR MANUF. Type Capacity LENGTH MILEAGE CONDITION 1FDEE4FL1EDA86284 1FDFE4FSXBDA45580 1FDEE3FS2JDC36379 1FDFE4FS0GDC53622 1FDEE3FS5HDC77812 1FDEE4FL1EDA86303 1FDFE4FS6KDC65413 1FDFE4FS8KDC65414 1FDFE4FS4GDC04245 1FDFE4FS5ADB01469 15GGE291041090783 15GGE291441090785 To replace #1108 1FDEE3FS4KDC65366 15GGE2715D1092273 15GGE301XH3093123 15GGE3011H3093124 1FDFE4FS9GDC57085 15GGE2719B1092323 City of Galesburg Gburg-paratransit 461 2014 Ford Medium duty 14 24' 160,693 Fair City of Galesburg Gburg-paratransit 462 2011 Ford Medium duty 14 24' 191,354 Inoperable City of Galesburg Gburg-paratransit 463 2018 Ford Medium duty 14 22' 99,264 Good City of Galesburg Gburg-paratransit 464 2016 Ford Medium duty 14 22' 131,920 Poor City of Galesburg Gburg-paratransit 465 2017 Ford Medium duty 14 19' 105,814 Good City of Galesburg Gburg-paratransit 468 2014 Ford Medium duty 14 22' 152,138 Fair City of Galesburg Gburg-paratransit 467 2019 Ford Medium duty 14+1 22 78,541 Good City of Galesburg Gburg-paratransit 469 2019 Ford Medium Duty 14+1 22 68,540 Good City of Galesburg Gburg-paratransit 459 2016 Ford Medium Duty 14+1 22 87,124 Fair City of Galesburg Gburg-paratransit 488 2010 Ford Medium Duty 14+1 22 150,375 Fair City of Galesburg Gburg Fixed Route 401 2004 Gillig Heavy Duty 29 30' 598,042 Poor City of Galesburg Gburg Fixed Route 405 2004 Gillig Heavy Duty 29 30' 642,343 Poor City of Galesburg Gburg Fixed Route 2001 2019 Ford Light Duty 12+1 22 117,244 Good City of Galesburg Gburg Fixed Route 1301 2013 Gillig Heavy Duty 29 30' 359,875 Inoperable City of Galesburg Gburg Fixed Route 1701 2017 Gillig Heavy Duty 29 30' 217,033 Inoperable City of Galesburg Gburg Fixed Route 1702 2017 Gillig Heavy Duty 29 30' 244,195 Good City of Galesburg Gburg Fixed Route 470 2016 Ford Medium Duty 14+1 22 69,323 Poor 1GBE5V1909F406151 City of Galesburg Gburg Fixed Route 2002 2009 Chevy Super-Med-Duty 22 30 39,860 Fair 1GBE5V1968F403723 City of Galesburg GBurg Fixed Route 2003 2008 Chevy Super-Med-Duty 22 30 169,246 Fair 1FDAF5GT7DEB78492 City of Galesburg GBurg Fixed Route 2004 2014 Ford Super-Med-Duty 30 18,000 City of Galesburg Gburg Fixed Route 1107 2011 Gillig Heavy Duty 29 30' 399,925 Fair Fixed Route Vehicles: Acct 370 ARRA Vehicles: 22 ____________________________________________________________________________________________ Prepared by: TDM Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG OCTOBER 7, 2024 AGENDA ITEM: Approve new five-year lease and maintenance agreement for multi-function copiers with Office Specialists, Inc. SUMMARY RECOMMENDATION: The City Manager, Director of Finance and Purchasing Agent recommend that the City Council approve a new five-year lease and maintenance agreement for multi-function copiers with Office Specialists Inc the amount of $2,461.50 per month over the term of the five-year lease. BACKGROUND: Multi-function copiers are utilized in multiple locations throughout the city. The Purchasing Agent met with multiple staff members to determine the printing demands for each department. The city requested each submission should include a proposal to replace the current machines with similar machines as well as a proposal to recommend machines to fit each department’s printing needs for potential cost savings. An optional request allowed proposers to submit a cost to purchase the machines without entering into a lease agreement. A proposal request was created and advertised in the Register Mail, made available on the city website and emailed to know companies who specialize in leasing multifunction copiers. Five vendors responded to the request: Office Specialist Inc (Galesburg, IL), Marco Technologies LLC (Peoria, IL), Office Machine Consultants (Rock Island, IL), Konica Minolta (Peoria, IL) and Ricoh (Brookfield, WI). The proposals were evaluated based on the following criteria: responsiveness to the RFP, qualifications of the support team, the scope of the machines and cost proposal. Marco Technologies LLC and Office Specialist Inc both offered new Sharp brand machines at very similar costs for both the lease and maintenance agreement. However, staff determined the proposal submitted by Office Specialist Inc would be the most beneficial based on the criteria. The proposal included three lease terms: 36, 48 or 60 months and a flat rate maintenance agreement which includes parts, labor, supplies, service calls, 25,000 black and white copies and 30,000 color copies each month. Toner can be a costly expense for these types of machines and including toner replacement is a significant benefit of the maintenance agreement. The maintenance agreement does exclude the supply of paper or staples. In the previous lease, the city leased a total of twenty-two (22) machines for a cost of $3,189.01 per month including the maintenance agreement. Under the new lease agreement, the city will also lease twenty-two (22) machines for $1,099.00 per month and enter into a maintenance agreement for $1,362.50 per month for a combined total of $2,461.50. The city will realize cost savings of $727.51 per month under the new agreement with Office Specialist Inc. 24-4068 ____________________________________________________________________________________________ Prepared by: TDM Page 2 of 2 All factors considered, city staff recommend approval of the proposal submitted by Office Specialist Inc. The city has had a long-standing relationship with Office Specialist Inc and has leased Sharp brand machines from them for over 20 years. If approved, Office Specialist Inc will perform a “walk-through” to thoroughly re-evaluate the printing needs of each department to confirm the machines offered in the proposal are appropriate for each location. The new agreement would become effective once the evaluation is complete. BUDGET IMPACT: The various departments budget annually for copier lease/maintenance fees. SUPPORTING DOCUMENTS: None TOWN OF THE CITY OF GALESBURG Date: October 7, 2024 Agenda Number: 24-9020 TOWN FUND $7,639.53 GENERAL ASSISTANCE FUND $4,094.29 IMRF FUND $4,456.80 SOCIAL SECURITY/MEDICARE FUND LIABILITY FUND AUDIT FUND TOTAL $16,190.62