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Home My WebLink About11182024 Council PacketCity Council Agenda November 18, 2024 City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers November 18, 2024 Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7. 5:00 p.m. Public Hearing DCEO CDBG Public Infrastructure Grant 5:15 p.m. Presentation Housing Study 5:50 p.m. Public Hearing FY 2025 City of Galesburg Budget 5:50 p.m. Public Hearing FY 2025 Township Budget 6:00 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from October 21, 2024 Approve Executive Session minutes from April 15, 2024 Public Comment Consent Agenda #2024-20 24-2028 Resolution Support of DCEO CDBG Public Infrastructure Grant 24-3050 Bid Two pickup trucks for the Engineering Division 24-4077 Approve Springbrook maintenance fees 24-5013 Receive September 30, 2024 Investment Schedule 24-8019 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 24-1023 Ordinance City property tax levies (Final Reading) 24-1024 Ordinance SSA #1 property tax levies (Final Reading) 24-1025 Ordinance Limitation on video gaming licenses (Final Reading) Bids, Petitions and Communications City Manager’s Report Miscellaneous Business (Agreements, Approvals, Etc.) 24-4078 Approve Administrative Adjudication Hearing Officer Agreement 24-4079 Approve Agreement with Baker Tilley for auditing services 24-4080 Approve Purchase of playground equipment for Cooke Park Town Business 24-9024 Ordinance Township budget & appropriation ordinance (Final Reading) 24-9025 Ordinance Township tax levy ordinance (Final Reading) 24-9026 Bills Closing Comments Adjournment CITY MANAGER’S OFFICE Operating Under Council – Manager Government Since 1957 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 3 CITY COUNCIL MEETING City Manager’s Report November 18, 2024 CONSENT AGENDA #2024-20 Item 24-2028 Support of DCEO CDBG Public Infrastructure Grant Staff recommend approval of resolution of support and commitment of local funds for the submittal of a Community Development Block Grant (CDBG) application to the State of Illinois for storm sewer rehabilitation near South Street and Monmouth Boulevard. The total estimated cost for the project is $1,004,280. It is proposed to request the maximum amount of $1,000,000 and commit the remaining $4,280 from local funds. Western Illinois Regional Council is in the process of preparing the application for submittal on behalf of the City. Applications are due December 4, 2024, and it is anticipated that the selected projects will be awarded sometime next year. If selected, it is planned for construction to be performed in the 2026 construction season. Item 24-3050 Two Pickup Trucks for the Engineering Division Staff recommend approval of purchase two 2025 Chevrolet Silverado 1500 double cab pickup trucks from Wight Chevrolet for a total cost of $76,514.00. The Engineering Department currently utilizes a 2007 Ford Van and a 2006 Ford Econoline Cargo Van as part of the daily operations. The units have now served their useful life and are in need of replacement. Four bids were received for this request, with Wight Chevrolet submitting the low and best bid. There are sufficient funds available in the Vehicle Replacement Fund for this purchase. Item 24-4077 Springbrook Maintenance Fees Staff recommend approval of waiving normal purchasing policies and approving the fiscal year 2025 Springbrook maintenance fees. The software is primarily utilized as financial software for the city, but also incorporates modules utilized by departments across the city. The fiscal year 2025 annual maintenance fee is $88,728.98 for the modules and services utilized by the City. Item 24-5013 September 30, 2024, Investment Schedule The September 30, 2024 Investment Schedule reports a grand total of investments in the amount of $74,564,941. The national 3-month T-Bill rate on September 30, 2024, was at 4.52 percent while, at the same timeframe, the City investments earned an average rate of 5.153 percent. Item 24-8019 Bills Bills and advanced checks are submitted for approval. All purchases are made in accordance with purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved individually by the City Council. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 3 ORDINANCES AND RESOLUTIONS Item 24-1023 City Property Tax Levies (Final Reading) Staff recommend approval of the 2024 Property Tax Levy Ordinance. The 2024 tax levy request has been established at $10,453,414 which is an increase of 2.66% when compared to the total amount of the current year tax levy (2023) extension. Based on the current Estimated Assessed Value (EAV) for the 2024 tax levy, the estimated property tax rate for the City would be approximately $2.433 or $0.010 less than the 2023 tax levy rate. Item 24-1024 SSA #1 Property Tax Levies (Final Reading) Staff recommend approval of 2024 levy for the Special Service Area #1. On January 20, 1975, the City Council approved Special Ordinance No. 75-4, which created from the Special Service Area #1, a flat rate of $1 per $100 equalized assessed value. Money generated from this levy is utilized to pay maintenance services in the downtown area. On November 20, 2023, the City Council approved a ten-year extension of a $1.50 tax for the Special Service Area tax commencing on the 2024 property tax levy. The tax levy must be approved in time to be filed with the Knox County Clerk by the last Tuesday in December 2024. Item 24-1025 Limitation on Video Gaming Licenses (Final Reading) Staff recommend approval of amending Chapter 118 of the Galesburg Municipal Code regarding Video Gaming Licenses, to institute a moratorium on any new applications for video gaming. In 2020, the City Council added a Video Gaming Terminal License requiring that each establishment purchase a license from the City, with a fee of $250 per terminal. There are currently 33 establishments offering gaming with a total of 190 gaming terminals within the City. If approved, new applications for video gaming would not be accepted. This ordinance would not affect the operation of any previously approved video gaming licenses or the annual renewal of any current licenses. BIDS, PETITIONS AND COMMUNICATIONS CITY MANAGER’S REPORT MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 24-4078 Administrative Adjudication Hearing Officer Agreement Staff recommend approval of the proposal from John Robertson, Barash & Everett, LLC, to provide services as the independent Administrative Hearing Officer. Mr. Robertson is an attorney licensed to practice law, and meets all qualifications as set forth in the state and municipal code. Under the terms of the agreement, the City will provide compensation to Mr. Robertson at a rate of $200 per hour for independent hearing officer services. As Mr. Robertson is the sole attorney appointed from his firm for the delivery of the services, the City will also continue to engage with the current Administrative Hearing Officer, Wayne Statham, to provide substitute coverage. Item 24-4079 Agreement with Baker Tilley for Auditing Services Staff recommend approval of extending the independent auditing services with Baker Tilly for the fiscal years 2024 through 2028. Municipalities are required by law to have an independent audit performed on financial statements and Baker Tilly provides a thorough analysis, responds to questions quickly, and is staffed with the expertise to assist city staff with the implementation ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 3 of accounting standards. The total costs of the services ranges from $83,000 in year one to $97,000 in year five, with the detailed pricing structure outlined in the chart below. Year Financial Audit* Single Audit** Totals 2024 $73,000 $10,000 $83,000 2025 75,900 10,400 86,300 2026 78,900 10,800 89,700 2027 82,100 11,200 93,300 2028 85,400 11,600 97,000 Item 24-4080 Purchase of Playground Equipment for Cooke Park Staff recommend approval of the purchase of the playground equipment for the future park at the Cooke property in the amount of $111,018.30. GameTime has offered a sizable discount on the purchase of playground equipment for the Cooke property by utilizing the 2024 Gametime Community Champions Playground Grant, which supports the development of high-quality outdoor play for communities. The total cost of the playground equipment, including freight, is $192,488.00. The grant offered by GameTime will provide $81,469.70 in discounted pricing for the purchase of the equipment with the city’s share being $111,018.30. This purchase also serves as part of the OSLAD funded renovation project at the park; therefore, the City will be reimbursed for 50% of the city’s $111,018.30 local share utilizing the OSLAD grant. TOWN BUSINESS Item 24-9024 Township Budget & Appropriation Ordinance (First Reading) Item 24-9025 Township Tax Levy Ordinance (First Reading) Item 24-9026 Town Bills Respectfully submitted, Eric Hanson City Manager Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois November 4, 2024 6:00 p.m. Called to order by Mayor Peter Schwartzman at 6:00 p.m. Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Wayne Dennis, Bradley Hix, Evan Miller, Dwight White, Heather Acerra, Sarah Davis, and Steve Cheesman, 8. Also Present: City Manager Eric Hanson, City Attorney Dan Alcorn, and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present. The Pledge of Allegiance was recited. Bonnie Ericson gave the invocation. Proclamation: Veterans Appreciation Month Council Member Miller moved, seconded by Council Member White, to approve the minutes of the City Council’s regular meeting from October 21, 2024. Roll Call #2: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. PUBLIC COMMENT Martin Reichel, financial secretary for the Library Board, addressed the Council and stated that he has been on the board since before the turn of the century and that it is very gratifying for him that the Library has a beautiful new home. He would like to see the City Council return the money that was taken out of the Library’s budget as they are in desperate need of it. The Library was built without local taxpayer dollars, so he noted that the City should have some money that could go toward refunding the money that they removed from their budget. Mr. Reichel stated that the Library is facing some challenges, one being the homeless people and vagrants camping out on Library property, in some cases, harassing the staff. They added to their budget a part-time security person so that staff wouldn't have to deal with these situations while they're trying to do their job at the Library. He respectfully requested that the City put the money back in that they removed from the Library’s budget. Holly McDorman addressed the Council and read the following portion of the Respect Life Proclamation, “respect for life is a fundamental principle that unites people of all backgrounds, November 4, 2024 Page 1 of 12 beliefs, and walks of life, as it calls upon each of us to recognize the inherent value of every person.” She wanted to let the Council know that this month is Transgender Awareness Month, and the transgender community is a population that is very vulnerable to violence, especially murder, and laws that are very discriminatory, even in our community. She stated that several years ago, there was a post about her daughter where people threatened her and very few of the Council said anything in support of her or showed her compassion and dignity. She added that not too long ago, there was a post by someone in the community about the transgender community and how they would be violent to members of that community. But, according to the proclamation read at the last meeting, transgender people are also human. She noted that the Council is not helping the homeless, queer community and other members of this town. Instead, they voted against a community center that would help those in need, as well as voting against homeless shelters and other things because of fiscal responsibility, and are not speaking up and helping those in Galesburg that actually require respect for their lives. CONSENT AGENDA #2024-19 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 24-3047 Approve the use of the 2024-2025 State Bid for bulk rock salt in the amount of $84.03 per ton from Compass Minerals America, Inc. 24-4072 Approve an amendment to the agreement to remove the dirt pile at the Transit Maintenance Facility which provides an extension of time period allowed for its removal. 24-8018 Approve bills in the amount of $993,673.82 and advance checks in the amount of $913,725.43. Council Member Miller moved, seconded by Council Member Acerra, to approve Consent Agenda 2024-19. Roll Call #3: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 24-1020 Council Member Miller moved, seconded by Council Member Acerra, to approve Ordinance 24-3741 on final reading adjusting various rates and fees collected by the City of Galesburg. Roll Call #4: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None November 4, 2024 Page 2 of 12 Absent: None Chairman declared the motion carried. 24-1021 Council Member Miller moved, seconded by Council Member Davis, to approve Ordinance 24-3742 on final reading amending Chapter 93, Section 93.22, regarding calls for lift assistance and establishing a fee for non-emergency, mobility-related service calls. Roll Call #5: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 24-1022 Council Member Davis moved, seconded by Council Member Miller, to approve Ordinance 24-3743 on final reading amending Chapter 94 of the Development Ordinance regulating the length of abatement for tall grass and weed nuisances from ten days to five days. Roll Call #6: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 24-1023 Special Ordinance on first reading approving the 2024 Property Tax Levy in the amount of $10,453,414, which is an increase of 2.66 percent compared to the 2023 tax levy extension. Mayor Schwartzman asked what the budget impact would be if the Public Library Board's tax levy request amount was fully restored. City Manager Hansen stated that it would add approximately $51,000 back into the budget. He noted that the corporate levy that funds parks and the general operations for the City is also taking a $77,000 reduction in order to meet obligations such as funding the Library and statutory pension obligations. If added back, this would require the property tax rate to increase. Council Member Acerra asked for information on past levy requests from the Library. The City Manager reported that in the budget document that Council was provided, there is a four-year snapshot of every line item for the City, including the Library’s. He summarized that there has been roughly an 18.9% increase over the last four years. This is a total increase, not an annual increase. He also stated that many of the increased expenses are due to the building such as insurance, utilities, etc., as well as personnel costs. Council Member Hix stated that he remembered having a work session on the pensions, as well as the corporate budget, and this is the first time he has seen any detail on the Library’s budget. He is concerned that there is this much of an increase being requested at the last minute. He believes there should have been more communication from their board. November 4, 2024 Page 3 of 12 Council Member Acerra asked for clarification on the salary increases for Library staff. City Manager Hanson explained that according to their submitted budget, full-time salaries appear to be going up approximately $99,000 and temporary salaries upwards of $45,000. All total, roughly $176,000. He again noted that the Library is a larger facility with more services and assumes some of these increases are from an operational side. He is unaware of what those are since the City only received the budget recently. He reiterated to Council that 20% levy increases every four years, whether from the City or the Library, is not sustainable. The City Manager noted that the final levy request isn't due until the latter part of December, so if additional questions come up, or adjustments need to be made, Council has that discretion to wait on its approval. He also wanted to emphasize that staff treated the Library's request the same as the City’s, at the same percentage, and that it was not an arbitrary number. He feels that both the City and the Library were treated fairly and given an equitable portion of the increase, which is what has resulted in the recommended levy. He noted that the recommendation being presented did result in a loss to Parks & Recreation in their general operations of $77,000. Council Member Miller stated that several constituents talked to him last year about the increase in their property taxes and he ran for Council on the platform of common sense and accountability. For those reasons, he cannot ask the citizens to pay higher taxes. 24-1024 Special Ordinance on first reading approving the 2024 levy for the Special Service Area #1 (Downtown Area) in the amount of $174,250. 24-1025 Ordinance on first reading amending Chapter 118 of the Galesburg Municipal Code amending the limitation on video gaming licenses and other gaming regulations. City Clerk Bennewitz stated that this ordinance is coming before the Council because there were various discussions about the number of establishments that are requesting gaming machines. Staff was asked to put together a draft ordinance limiting the number, or adding a moratorium, very similar to the limitation on liquor licenses. The main point of discussion on this ordinance has been the limitation, or the temporary moratorium, but she noted that the City has very little regulations on video gaming and encouraged the Council to consider those sections of the ordinance as well. Clerk Bennewitz explained that there is a misconception that the City regulates gaming, when, in fact, the City has absolutely no say in gaming licenses. If an establishment has the proper liquor license, an on premise license, they can apply for gaming to the Illinois Gaming Board. She also noted that establishments are allowed to have six gaming terminals in their establishments, which is a regulation set by the state. Council Member Acerra asked if any communities have regulations or ordinances on how establishments advertise their gaming. City Manager Hanson stated that he is familiar with it November 4, 2024 Page 4 of 12 and some communities do not allow the big banner signs through their sign code, but it also then takes substantial enforcement efforts as well. Council Member Hix asked if an establishment surrendered their license, would it go back into the inventory or would it be removed. City Clerk Bennewitz stated she would clarify but she believes it would return to the inventory, similar to the liquor licenses. Once available, another establishment could apply. Mayor Schwartzman stated there is an alternative to this ordinance that indicates a moratorium, which would be to cap the limit at 200 or some other number. This might allow more flexibility than a moratorium. Council Member Cheesman stated that he has tried to operate in a common sense way, and be open to all kinds of ideas and take a look at the true pros and cons of this situation. He understands this is the first reading, therefore, as more information comes to him, he will consider it since he does not have his mind made up. However, at this time he does not support the ordinance. There is a free market in this kind of situation, and he feels that the government would be interfering with private businesses, which is something that is already done way too much. He feels that these are personal decisions that people make and not decisions that we as a government should be making for them. Council Member Cheesman also stated that the City makes a significant amount of money off of gaming machines, as well as the businesses, and not just off of the machines, but also the food and beverages that people are buying when they're in those particular establishments. This helps them stay in business and help our economy. He cited his final reason as the most critical, which is not knowing the reason that the City wants to set a moratorium on gaming. He believes if people are going to gamble they will find a place to do it. People will move on to other things, and in the process, the City will have reduced the amount of revenue that businesses make as well as the City. He added that he does agree it needs to be regulated but does not believe that putting a moratorium on this would do anything to solve any issues with people that gamble. Council Member White stated that he looked at the Illinois Gaming Board’s video gaming report for Galesburg, and the amount played in September 2024 was $9,700,000, and they won back $8,700,000, meaning people lost a million dollars. He knows for a fact that most of the people who gamble really can't afford it and they put their last dime into video machines. He also believes it is sort of a moral issue, and he also understands it's an economic issue. He would like to know how much revenue the City gets in return from the gaming machines and if it's really worth it. Council Member Dennis stated that the gaming parlors contacted him about the moratorium as they had heard that the State could raise the number of machines allowed from six to ten. He also believes with more establishments and machines, all it will do is split the money. Mayor Schwartzman addressed the Council and stated that he has studied gaming very extensively and reported on it multiple times to the public. Citizens can find this information on November 4, 2024 Page 5 of 12 his websites, and also noted that this subject came up when Council was considering the penny tax. On the video gaming reports, there is an amount played and net waging activity. For September, they have to factor in all the wins that occur while people are playing, which is $9.7 million. The funds in is $3.3 million, which is the actual number that people put in the machine. The City receives 5% of the $3.3 million, which is approximately $150,000 for the month of September. The Mayor stated that there were questions and concerns about having too many machines. He noted that currently, the City has six gaming parlors, but if that number doubled, you could have too many machines, in too many places, and he feels there is a saturation point where basically everybody loses. He also added that in talking to many restaurants that have machines, this revenue is a significant portion of their budget. He questioned the video gaming being distributed through the community, similar to liquor stores. If there were liquor stores on every street corner, people are going to buy more liquor. If the City had more gambling machines on every street corner, people are going to gamble more. He understands that could be that person’s choice and that some Council Members have a slightly different perspective on that. Council Member Cheesman stated his disagreement that just because there are more machines doesn't mean people are going to gamble more. Gamblers will find machines and he doesn’t think that more machines means more gamblers. Council Member White stated that he does not think that limiting the number of gaming establishments the City has will hurt anybody. He also noted that when the Council talked about the push tax, he believed in it, but almost everyone else didn't. In order to get along, he voted against it. He still feels that gambling is a vice, same with smoking cigarettes, and if you want to do it, it's something you have to pay for. City Manager Hanson stated that this has been a good discussion and hopefully helped people understand the significant size of this business. He reiterated that this is on first reading and encouraged the Council to contact him with questions and that he would get them additional information. He noted that the City has the data of all the net wagering activity back to 2012. If Council would like to provide any feedback to staff, adjustments can be made prior to the November 18th meeting, or the ordinance can also be tabled at that meeting. He applauded the Council for their thoughtful questions, feedback, and inquiries from the media. BIDS, PETITIONS, AND COMMUNICATIONS 24-3048 Council Member Dennis moved, seconded by Council Member Miller, to approve the bid from Revels Turf & Tractor in the amount of $41,907.45, including trade, for the purchase of a new John Deere ProGator for the Golf Division. Roll Call #7: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None November 4, 2024 Page 6 of 12 Chairman declared the motion carried. 23-3049 Council Member Dennis moved, seconded by Council Member Davis, to approve the bid from MTI Distribution, Inc. in the amount of $89,580.16, including trade, for the purchase of an 11 ft. rotary mower and leaf mulching kit for the Golf Division. It was noted that the life cycle of this equipment is typically eight years. Roll Call #8: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. CITY MANAGER’S REPORT A. The fiscal year 2025 budget is available for inspection B. CIP Updated: City Manager Hansen reported that staff, working with Council, have recommended $14,725,346 in various capital improvements across City operations. He gave a brief snapshot of some of the following: Fire central dorm remodel, housing repair program, demolition programs, housing support programs, and environmental cleanup projects. Several information technology projects; a number of which are related to cybersecurity and the various aspects that affect the city, along with Starcom radios for our public safety department. He also reiterated that the money remains from the GO bonds relative to some form of investment in a community center project, in addition to the path project at Lake Story, golf course work, the Cooke School project, as well as the HT Custer ballfield. The City Manager noted that storm water projects on Carl Sandburg drive, where there has been flooding, are also included, as well as roughly $1.95 million in street and sidewalk related improvements across the city. The typical vehicle replacement program is in the CIP, as well as the new buses that Transit is anticipated to receive in 2025. City Manager Hanson finally noted that there are numerous water projects, including new meters and water main replacements. He noted that the Council has completed the Strategic Plan, and those priorities will also be taken into account. Staff will also have time to include those into the projections for 2026 through 2030, as well as some of the infrastructure assessments that the City is doing relative to water and PFAS. He stated that this plan will obviously be subject to change, but 2025 is fairly solidified based on the feedback from Council, from their residents, and the dollars the City has available in the various funds. Council Member Acerra asked for an explanation of the Starcom radios for public safety. Police Chief Idle explained that historically with Public Safety communications, every department and agency had their own channel and each was on a separate frequency. Starcom is a public/private partnership with Motorola Solutions commissioned by the State which November 4, 2024 Page 7 of 12 establishes a single statewide platform for all public safety agencies to share emergency information. MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.) 24-4073 Council Member Davis moved, seconded by Council Member Acerra, to approve a minor plat of the Fritzler Estates Extension Two. Roll Call #9: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 24-4074 Council Member Cheesman moved, seconded by Council Member Davis, to approve a Minor Plat of the Seminary Square Commercial Resub No. 4. Roll Call #10: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 24-4075 Council Member Dennis moved, seconded by Council Member Miller, to approve the proposal from Klinger & Associates in the amount of $35,000 for architectural design, bidding, and construction administration of an addition to the park maintenance building, located at Bunker Links Golf Course. Roll Call #11: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 24-4076 Council Member Miller moved, seconded by Council Member Davis, to approve the renewal of insurance policies from the Illinois Municipal League Risk Management Association (RMA) for liability, property, and vehicle insurance coverage, with an annual premium of $474,081. Roll Call #12: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. November 4, 2024 Page 8 of 12 Council Member Dennis moved, seconded by Council Member Miller, to sit as the Town Board. The motion carried. TOWN BUSINESS 24-9023 Trustee Acerra moved, seconded by Trustee Cheesman, to approve Town bills and warrants to be drawn in payment of same. Fund Title Amount Town Fund $951.22 General Assistance Fund $9,667.05 IMRF Fund Social Security/Medicare Fund Liability Fund Audit Fund Total $10,618.27 Roll Call #13: Ayes: Trustees Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 24-9024 Ordinance on first reading approving the Township Budget and Appropriation for the fiscal year beginning January 1, 2025, and ending December 31, 2025, showing the following: General Town Fund $562,900.00 Audit Fund $19,000.00 Liability Fund $13,200.00 Social Security/Medicare Fund $36,000.00 Illinois Municipal Retirement Fund (IMRF)$36,000.00 General Assistance Fund $429,825.00 Total Appropriations $1,096,925.00 24-9025 Ordinance on first reading approving the 2024 Property Tax Levy for the Town of the City of Galesburg in the amount of $531,000. Trustee Dennis moved, seconded by Trustee Miller, to resume as the City Council. The motion carried. November 4, 2024 Page 9 of 12 CLOSING COMMENTS Council Member Hix wanted to thank everyone who served in the military, including Council Members White and Dennis, and especially his brother in Texas, Kevin, who is watching tonight. He thanked him for his 20 plus years of service in the army. He also noted that his wife works at the VA and tells him about the people who she gets to meet and the stories they tell of their service. She is very honored to work with them and he wished everyone a happy Veterans Day. Council Member Dennis also thanked the veterans and noted that he and Council Member White go back a long way. He added that he was in the Navy on a carrier, and is proud that his carrier picked up the first astronaut, Alan Shepard. His ship was the USS Lake Champlain. He thanked the veterans for their service. Council Member Miller also thanked Council Members Dennis and White for their service, as well as all the veterans for his freedom. Council Member White stated that he was also in the Navy and was on the USS Franklin D. Roosevelt, helicopter attack light squadron three, the only military unit that never had a home base in the United States of America, being commissioned and decommissioned in Vietnam. He also served on the USS Coronado. He added that he loved his time in the military and that it was a great learning experience. He announced that he went to the GAVC and visited with three young men there who made him some items, each using sophisticated machines. These men have the skills to go out and get a job running these machines today and he takes his hat off to them. He feels this is a great program, and if anyone knows someone who doesn't know what they want to do yet, he urged them to get into the GAVC program. Council Member Acerra stated that she was very disappointed that she was unable to attend the GAVC event because she definitely supports vocational skills and training, and she thinks there are so many great careers that are available to young people if they learn a trade. She hopes to get to the building soon, but noted that this is a very busy time for her occupation. She also wanted to echo the comments about veterans, adding that she never served, but that she very much admires all the characteristics, discipline, and the way veterans conduct themselves. The service most of all is something that she valued and they tried to instill in their kids, with volunteer work and being engaged with a youth group that worked with the military. Council Member Davis echoed the sentiment of the Veterans Day proclamation tonight and thanked everyone who has served. She also added that the election is upcoming at both the federal and local level and she thought it was great to walk into City Hall tonight and see a line of people wanting to vote. She encouraged everyone to go out and vote like your life depends on it, and remember that it is your right. She added that she wanted to acknowledge the public comment tonight about November being Transgender Awareness Month and that it is important that we not only recognize but uplift people who are actively being oppressed, victims of threats and of violence. There is so much terror and horror being experienced by trans people right now and noted that she lives with someone who is trans and that she is incredibly aware of this. She still has not seen accountability from some leaders of the City who November 4, 2024 Page 10 of 12 have made comments outside of meetings that were shared on social media calling transgender people freaks and implying that someone wants to hit them with a bat. Council Member Cheesman stated that the Council’s agenda and the actions that were taken tonight continue to get a lot of things accomplished that are positive for our City. He again wanted to salute his colleagues that served in the military and noted that our military are our true heroes. He also wanted to thank his 95-year-old dad, who just missed World War II, but served in Korea, had a brother in the Marines, an uncle in the Navy, and another uncle who was killed in World War II. He added that the reason we get to vote is because of all of these men and women who have literally sacrificed their lives for us. Council Member Cheesman also stated that he is looking forward to the wonderful new VA clinic that will be opening this week, which will add a nice service to our community. He congratulated Carl Sandburg College on the opening of their new science and technology center this last week that will be taken advantage of by numerous students throughout our region and help them become trained in a variety of professions that will contribute to our society. Lastly, he wanted to note that regarding the Vocational Center (GAVC), there were 1,800 students who went through the building last week and that the staff are doing so many good things. He knows that many on the Council are very big vocational fans and that these are the jobs of the future. He is also aware that the City’s warming center will begin providing services to those that are in need soon and that this is an important initiative to him and many others. Mayor Schwartzman announced that there was a legislative luncheon earlier last week, which allowed three of our local state representatives, Senator Anderson, Senator Halpin and Representative Swanson, to be on a panel and to answer questions on many topics. Despite them being in different parties, there was a lot of respect shown among them and a lot of common answers as well. He stated that the GAVC fair was amazing and thanked Ken Springer for all that he does to assist in that as well. He believes the student enrollment is up by 100 students this year, which is phenomenal, and the trajectory continues to go up. The Mayor announced that November 11th is Veterans Day and he hopes everyone spends that day celebrating their relatives, friends, and neighbors who have served in the military. He added that both his grandfathers served, his oldest grandfather served in World War I, and his grandfather on his father's side served in World War II. He also announced that on November 8th, there will be a big event at the VA for the unveiling of their new building. They have reclaimed the former Bergner’s site and will be opening the Lane A. Evans community based outpatient clinic at that site. They are going to offer new services, not only for citizens of Galesburg, but also for the region, and anticipate people coming from hours away to frequent that facility. The Mayor noted that former Congressman Lane A. Evans was a Marine Corps veteran as well. The Mayor also reiterated that tomorrow is election day and that he hopes everyone gets out, if they haven't already done so, and exercises that right. It's very important that we all do this as part of our civic responsibility, and he hopes our numbers are very high in the Galesburg and Knox County area. November 4, 2024 Page 11 of 12 Council Member Cheesman moved, seconded by Council Member Dennis, to adjourn into executive session at 7:30 p.m. for the purposes of discussing approval of the executive session meeting for April 15, 2024, 5 ILCS 120/2(c)(21), Collective Negotiating (5 ILCS 120/2(c)(2), and Litigation 5 ILCS 120/2(c)(11). Roll Call #14: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. During the Executive Session, Council Member Dennis moved, seconded by Council Member Acerra, to adjourn the Executive Session at 8:22 p.m. Roll Call #15: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. There being no further business, Council Member Acerra moved, seconded by Council Member Dennis, to adjourn the regular meeting at 8:22 p.m. Roll Call #16: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, Davis, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. Peter D. Mayor Schwartzman, Mayor Kelli R. Bennewitz, City Clerk November 4, 2024 Page 12 of 12 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 CITY OF GALESBURG COUNCIL LETTER NOVEMBER 18, 2024 AGENDA ITEM: Resolution of support and commitment of local funds for the submittal of a Community Development Block Grant (CDBG) application to the State of Illinois for storm sewer rehabilitation near South Street and Monmouth Boulevard. SUMMARY RECOMMENDATION: The City Manager and Interim Director of Public Works recommend approval of the resolution. BACKGROUND: It is planned to submit an application for a Community Development Block Grant (CDBG) through the Illinois Department of Commerce & Economic Opportunity (DCEO) to rehabilitate two sections of deteriorated and failing brick and stone storm sewer near South Street and Monmouth Boulevard in the southwest section of the City. As part of the application requirements, the City must pass a resolution of support for the project to be included in the application documents. The project being applied for will include rehabilitation of approximately 700 feet of 54” to 94” brick and stone storm sewer. The existing sewer runs near and underneath structures and houses making removal and replacement very impactful to residents and costly to perform. Therefore, it is proposed to leave the existing sewer in place and instead make spot repairs and line the sewer with a material that will seal it and add structural stability. A section of this storm sewer failed this summer underneath Monmouth Boulevard and required emergency repairs. Another section in this same area was previously replaced in 2022 underneath South Street due to a collapse that occurred. That section will be omitted from this project. The CDBG program allows local governments to request a maximum of $1,000,000 for public infrastructure improvements in low to moderate income communities. No local match is required. The total estimated cost for the project is $1,004,280. It is proposed to request the maximum amount of $1,000,000 and commit the remaining $4,280 from local funds. Western Illinois Regional Council is in the process of preparing the application for submittal on behalf of the City. Applications are due December 4, 2024, and it is anticipated that the selected projects will be awarded sometime next year. If selected, it is planned for construction to be performed in the 2026 construction season. BUDGET IMPACT: The City will potentially receive $1,000,000 in CDBG funds. The estimated remaining costs for the project of $4,280 will be paid from the Storm Water Utility Fund (Fund 18). SUPPORTING DOCUMENTS: 1.Resolution 2.Exhibit 24-2028 RESOLUTION OF SUPPORT AND COMMITMENT OF LOCAL FUNDS WHEREAS, the City of Galesburg, is applying to the State of Illinois for a Community Development Block Grant (CDBG) grant, WHEREAS, it is necessary that an application be made and agreements be entered into with the State of Illinois, and WHEREAS, cost of the project are such that financial participation by the grantee is necessary in conjunction with CDBG funds. NOW, THEREFORE, BE IT RESOLVED as follows: 1) that the City apply for a grant under the terms and conditions of the State of Illinois and shall enter into and agree to the understandings and assurances contained in said application. 2) that the Mayor and City Clerk on behalf of the City execute such documents and all other documents necessary for the carrying out of said application. 3) that the Mayor and City Clerk are authorized to provide such additional information as may be required to accomplish the obtaining of such grant. 4) that the City of Galesburg does hereby commit funds from general fund in the amount of $4,280 for use in conjunction with an Illinois Community Development Block Grant, for an estimated total project cost of $1,004,280. Passed this 18th day of November, 2024. _______________________________________ Mayor ATTEST: _____________________________________ City Clerk CDBD Storm Sewer Application Exhibit Observations Access Points Brickwork Broken Crack Deformed Deposits Fracture Hole Infiltration Intruding Sealing Material Joint Line Misc. Observation Obstacle Repair Roots Surface Tap Vermin Mains Prepared by: TDM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 18, 2024 AGENDA ITEM: Bid recommendation, purchase two 2025 Chevrolet Silverado 1500 double cab pickup trucks to be utilized by the Engineering Division. SUMMARY RECOMMENDATION: The City Manager, Interim Director of Public Works, Fleet Superintendent, and Purchasing Agent recommend the City Council approve the bid submitted by Wight Chevrolet, Williamsfield, IL, for the purchase of two 2025 Chevrolet Silverado double cab pickup trucks for a total cost of $76,514.00. BACKGROUND: The Engineering Department currently utilizes a 2007 Ford Van and a 2006 E250 Ford Econoline Cargo Van as part of the daily operations. The vehicles were originally scheduled for replacement in 2020, but they were extended each year as a cost savings measure. The units have now served their useful life and are in need of replacement. For better fleet utilization, two half ton extended cab pickup trucks were requested rather than replacing each unit with a cargo van. In addition to being advertised in the local paper, bid documents were made available on the city website and provided to dealers known to carry these types of vehicles. There were four bids submitted as a result of this request. The low and best bid was submitted by Wight Chevrolet (Williamsfield, IL) in the amount of $38,257.00 for a 2025 Chevrolet Silverado 1500 double cab totaling $76,514.00 for both units. The Fleet Superintendent spoke with Wight Chevrolet’s representative to ensure all areas of the city’s request were met. The current units will be sold on Purple Wave Online Auction once the new trucks are received and put into service. City staff recommend approval of this purchase. BUDGET IMPACT: There are sufficient funds available in the Vehicle Replacement Fund (58) for this purchase. SUPPORTING DOCUMENTS: 1.Bid tabulation – 2 Half Ton Pickup Trucks for the Engineering Department 24-3050 CITY OF GALESBURG Finance Department Bid Tabulation for Two Half Ton Pickup Trucks #251 #252 11/8/2024 Attended by: T.Miller / M.Miller / A.Gavin/ J.West Company Wight Chevrolet Bob Ridings Inc Victory Lane Ford Yemm Chevrolet City State Williamsfield, IL Taylorville, IL Litchfield, IL Galesburg, IL Cost of New Unit #251:38,257.00$ 39,598.00$ 40,548.00$ 42,383.00$ Cost of New Unit #252:38,257.00$ 39,598.00$ 40,548.00$ 42,383.00$ Total Cost to the City:76,514.00$ 79,196.00$ 81,096.00$ 84,766.00$ Make & Model of Units Offered: 2025 Chevrolet Silverado 1500 Double Cab 2025 Ford F150 SuperCab 2wd 2025 Ford F150 SuperCab 4x2 2025 RAM 1500 Quad Cab Delivery Date: Estimated 2 - 3 months 90-120 days after order 60-90 days from order TBD (Estimates 5-6 weeks upon order) Warranty Information: 36 mo / 36,000 miles Bumper to Bumper 60 mo/60,000 miles Powertrain 3 yr/36,000 miles Basic Warranty 5yr/60,000 miles Powertrain 3 yr/36,000 miles Bumper to Bumper 5yr/60,000 miles Powertrain 5yr/60,000 miles Roadside Assistance 8yr/100,000 miles Hybrid Battery 36 mo / 36,000 miles Bumper to Bumper 60 mo/60,000 miles Powertrain **Low and Best Bid** Prepared by: JLO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 18, 2024 AGENDA ITEM: Annual Springbrook Maintenance Fees. SUMMARY RECOMMENDATION: The City Manager, Director of Finance and Purchasing Agent recommend waiving normal purchasing policies and approving the fiscal year 2025 Springbrook maintenance fees for the government-wide software utilized by the City and to allow the Director of Finance to sign the annual maintenance fee order form. BACKGROUND: The City currently uses the Springbrook government-wide software to create efficient processes across the organization. By utilizing this software, many entries can be streamlined, shared and not duplicated thus creating a more efficient database for the organization to utilize. Currently, the City utilizes the following modules: •Accounts payable (Finance Suite) •Bank reconciliation (Finance Suite) •General ledger (Finance Suite) •Budgeting (Finance Suite) •Accounts receivable •Building permits •Business/Occupational tax •Cash receipting •Code and contact management •Employee self-serve •Fixed assets •Human resources •Inventory control •License & permits •Parking tickets •Payroll •Project management •Purchase orders •Utility billing •Utility billing – online •Work order management •Customer relation management (Finance Suite) Similar to other government-wide software, maintenance fees must be paid on an annual basis in order for the City to receive support and updates from the company. The fiscal year 2025 annual maintenance fee is $88,728.98 for the above modules and services. BUDGET IMPACT: Annual maintenance fee will be distributed between the funds utilizing the financial software. SUPPORTING DOCUMENTATION: None 24-4077 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JLO CITY OF GALESBURG COUNCIL LETTER NOVEMBER 18, 2024 AGENDA ITEM: September 30, 2024 Investment Schedule. SUMMARY RECOMMENDATION: Receive item only BACKGROUND: In order to update City Council on investments held by the City, a report is submitted quarterly by the Director of Finance. The September 30, 2024 Investment Schedule reports a grand total of investments in the amount of $74,564,941. The national 3-month T-Bill rate on September 30, 2024, was at 4.52 percent while, at the same timeframe, the City investments earned an average rate of 5.153 percent. BUDGET IMPACT: The quarterly investment schedule provides cash and investment details held by each of the City’s funds as of September 30, 2024. SUPPORTING DOCUMENTATION: 1.September 30, 2024 Investment Schedule 24-5013 CITY OF GALESBURG INVESTMENT SCHEDULE 09/30/24 TABLE 1 - WEIGHTED AVERAGE INVESTMENT GRAND NATIONAL TOTAL % OF TOTAL RATE LENGTH RATES Fed Funds 4.83 CASH IN BANK $5,321,647.40 7.484%5.143%1 IL FUNDS 24,419,370.67 34.341%5.229%1 Illinois Trust 4,613,772.36 6.488%5.160%1 T-Bills 3 mos. F&M BANK SAVINGS 8,070,181.61 11.349%5.231%1 4.52% CERTIFICATE OF DEPOSIT (CD)28,631,461.08 40.265%5.070%375 T-Bills 6 mos. U.S. TREASURIES 51,131.64 0.072%4.100%1,825 4.23% TOTAL $71,107,564.76 100.000%5.153%153 RESTRICTED TRUSTS $3,457,376.60 GRAND TOTAL $74,564,941.36 TABLE 2 - INVESTMENT LENGTH SUMMARY TOTAL 1 DAY 180 DAYS 365 DAYS 730 DAYS 731+ DAYS CASH IN BANK $5,321,647.40 $5,321,647.40 $0.00 $0.00 $0.00 $0.00 IL FUNDS 24,419,370.67 24,419,370.67 0.00 0.00 0.00 0.00 Illinois Trust 4,613,772.36 4,613,772.36 0.00 0.00 0.00 0.00 F&M BANK SAVINGS 8,070,181.61 8,070,181.61 0.00 0.00 0.00 0.00 CERTIFICATE OF DEPOSIT (CD)28,631,461.08 0.00 15,926,084.52 11,485,000.00 0.00 0.00 U.S. TREASURY 51,131.64 0.00 0.00 0.00 0.00 51,131.64 TOTAL $71,107,564.76 $42,424,972.04 $15,926,084.52 $11,485,000.00 $0.00 $51,131.64 RESTRICTED TRUSTS $3,457,376.60 Grand Total $74,564,941.36 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE GENERAL FUND (01) 01 Cash In Bank 10101 $67,992.04 Open Open 5.250% 01 F&M Bank Savings 10102 $2,130.74 Open Open 5.230% 01 IL Funds 10105 $3,692,365.15 Open Open 5.229% 01 Illinois Trust 10108 $273,105.29 Open Open 5.160% 01 Petty Cash 10201-10220 $1,750.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $4,037,343.22 01 BANK- CD - American Eagle Bank $240,000.00 30-Nov-23 30-May-25 5.350% 01 BANK- CD - BankTennessee $240,000.00 03-Jan-24 03-Jan-25 5.350% 01 BANK- CD - Bar Harbor Savings & Loan $240,000.00 15-Feb-24 18-Feb-25 5.000% 01 BANK- CD - CBI Bank & Trust dba F&M Bank $208,084.52 30-Oct-23 30-Oct-24 5.325% 01 BANK- CD - City Bank & Trust Co $240,000.00 11-Jan-24 11-Jun-25 5.350% 01 BANK- CD - Core Bank $245,000.00 19-Sep-23 19-Mar-25 5.450% 01 BANK- CD - Cornerstone Bank $240,000.00 11-Dec-23 11-Dec-25 5.200% 01 BANK- CD - Eaglebank $240,000.00 31-Aug-24 31-Aug-25 5.080% 01 BANK- CD - EastBank, NA $245,000.00 26-Jan-24 27-Jan-25 5.000% 01 BANK- CD - Enterprise Bank $240,000.00 06-Oct-23 07-Oct-24 6.000% 01 BANK- CD - Eva Bank $235,000.00 02-Jan-24 02-Jan-25 4.500% 01 BANK- CD - Farmers Bank & Trust, NA $245,000.00 01-Feb-24 03-Feb-25 4.700% 01 BANK- CD - First Bank of Nebraska $240,000.00 01-Dec-23 02-Dec-24 5.100% 01 BANK- CD - First Bank of Ohio $245,000.00 25-Jan-24 25-Apr-25 4.800% 01 BANK- CD - First Bank Southwest $240,000.00 18-Sep-24 18-Sep-25 4.650% 01 BANK- CD - First Central Bank McCook, NA $240,000.00 07-Sep-23 08-Sep-25 5.700% 01 BANK- CD - First National Bank of Moose Lake $235,000.00 02-Jan-24 02-Jan-25 4.850% 01 BANK- CD - First State Bank of Boise City $240,000.00 31-Jan-24 31-Jan-25 4.700% 01 BANK- CD - Frost State Bank $240,000.00 28-Sep-23 28-Mar-25 5.600% 01 BANK- CD - Gateway First Bank $245,000.00 20-Mar-24 20-Mar-25 5.000% 01 BANK- CD - GBank $240,000.00 31-Oct-23 31-Oct-24 5.910% 01 BANK- CD - GBC International Bank $240,000.00 16-May-24 16-May-25 5.100% 01 BANK- CD - Global Bank $240,000.00 12-Jan-24 13-Jan-25 5.450% 01 BANK- CD - International Bank of Chicago $235,000.00 30-Dec-23 30-Dec-24 5.350% 01 BANK- CD - Murphy Bank $200,000.00 31-Jan-24 31-Jan-25 5.150% 01 BANK- CD - NewBank $240,000.00 01-Aug-24 01-Aug-25 4.750% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 01 BANK- CD - Partners Bank $240,000.00 11-Dec-23 11-Dec-24 5.200% 01 BANK- CD - Prime Alliance Bank $240,000.00 08-Apr-24 08-Apr-25 5.300% 01 BANK- CD - Reliance Bank $240,000.00 30-May-24 30-May-25 5.000% 01 BANK- CD - Security Bank of Pulaski Cnty $240,000.00 26-Jan-24 27-Jan-25 5.000% 01 BANK- CD - Select Bank $240,000.00 18-Mar-24 18-Mar-25 5.000% 01 BANK- CD - SouthPoint Bank $240,000.00 01-Aug-24 01-Aug-25 5.270% 01 BANK- CD - SSB Bank $240,000.00 20-Feb-24 20-Aug-25 5.000% 01 BANK- CD - Transportation Alliance Bank $240,000.00 27-May-24 27-May-25 5.350% 01 BANK- CD - Union National Bk & Trust of Elgin $240,000.00 22-Nov-23 22-Nov-24 5.500% 01 BANK- CD - Vast Bank, NA $240,000.00 26-Jan-24 27-Jan-25 4.800% 11301 $8,578,084.52 01 11390/11392 $0.00 01 FMTMM Treasury $503,677.91 Open Open 4.900% 11391 $503,677.91 TOTAL INVESTMENTS $9,081,762.43 TOTAL GENERAL FUND $13,119,105.65 MOTOR FUEL TAX (11) 11 Cash In Bank 10101 $0.00 Open Open 5.250% 11 F&M Bank Savings 10102 $30,495.56 Open Open 5.230% 11 IL Funds 10105 $2,243,171.04 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $2,273,666.60 TOTAL MOTOR FUEL TAX $2,273,666.60 COMMUNITY IMPROVEMENT/INFRASTRUCTURE (12) 12 Cash In Bank 10101 $0.00 Open Open 5.250% 12 F&M Bank Savings 10102 $0.00 Open Open 5.230% 12 IL Funds 10105 $852,583.17 Open Open 5.229% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL CASH & CASH EQUIVALENTS $852,583.17 TOTAL COMMUNITY IMPROVEMENT/INFRASTRUCTURE $852,583.17 13 Cash In Bank 10101 $0.00 Open Open 5.250% 13 F&M Bank Savings 10102 $0.00 Open Open 5.230% 13 IL Funds 10105 ($932,286.38)Open Open 5.229% 13 Cash 7397 DCEO CDBG Hoursing Rehab 10111 $0.00 Open Open 0.000% 13 Cash 4134 DCEO 2018 Help Grant 10112 $0.00 Open Open 0.000% 13 Cash 5097 CDBG Monroe St 10113 $0.00 Open Open 0.000% 13 Cash 7135 DCEO Lead RLF 18-248221 10114 $0.00 Open Open 0.000% 13 Cash 7143 DCEO Lead BP 19-306001 10115 $0.00 Open Open 0.000% 13 Cash 7150 DCEOHealthyHme 19307001 10116 $0.00 Open Open 0.000% 13 Cash 6119 CDBG Public Infra 10117 $0.00 TOTAL CASH & CASH EQUIVALENTS ($932,286.38) TOTAL GRANTS FUND ($932,286.38) GAS TAX (14) 14 Cash In Bank 10101 $0.00 Open Open 5.250% 14 F&M Bank Savings 10102 $0.00 Open Open 5.230% 14 IL Funds 10105 $347,040.98 Open Open 5.229% 14 Illinois Trust 10108 $0.00 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $347,040.98 TOTAL GAS TAX $347,040.98 FEDERAL SPECIAL ENFORCEMENT 15 Cash In Bank 10101 $0.00 Open Open 5.250% 15 F&M Bank Savings 10102 $0.00 Open Open 5.230% 15 IL Funds 10105 $12,436.72 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $12,436.72 TOTAL FEDERAL SPECIAL ENFORCEMENT $12,436.72 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE SPECIAL ENFORCEMENT FUND (16) 16 Cash In Bank 10101 $3,103.60 Open Open 5.250% 16 F&M Bank Savings 10102 $0.00 Open Open 5.230% 16 IL Funds 10105 $426,716.65 Open Open 5.229% 16 Illinois Trust 10108 $111,314.32 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $541,134.57 TOTAL SPECIAL ENFORCEMENT $541,134.57 911 COMMUNICATIONS (17) 17 Cash In Bank 10101 $0.00 Open Open 5.250% 17 F&M Bank Savings 10102 $0.00 Open Open 5.230% 17 IL Funds 10105 ($20,711.79)Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS ($20,711.79) TOTAL 911 COMMUNICATIONS ($20,711.79) Storm Water Utility (18) 18 Cash In Bank 10101 $0.00 Open Open 5.250% 18 F&M Bank Savings 10102 $0.00 Open Open 5.230% 18 IL Funds 10105 $461,249.82 Open Open 5.229% 18 Illinois Trust 10108 $233,777.97 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $695,027.79 18 BANK- CD - Nexbank $240,000.00 12-Sep-24 12-Sep-25 4.900% 11301 $240,000.00 TOTAL INVESTMENTS $240,000.00 TOTAL STORM WATER UTILITY $935,027.79 Parks & Recreation (19) 19 Cash In Bank 10101 $0.00 Open Open 5.250% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 19 F&M Bank Savings 10102 $0.00 Open Open 5.230% 19 IL Funds 10105 $1,336,096.45 Open Open 5.229% 19 Illinois Trust 10108 $333,940.78 Open Open 5.160% 19 Petty Cash 10207-10218 $2,800.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $1,672,837.23 19 BANK- CD - CF Bank $240,000.00 18-Apr-24 18-Apr-25 5.050% 19 BANK- CD - First Community Bank (Formerly FNB of Beemer)$240,000.00 16-Jan-24 16-Jan-25 4.850% 19 BANK- CD - First Community Bank of Heartland, Inc $240,000.00 26-Jul-24 28-Jul-25 4.950% 19 BANK- CD - First Western Federal Savings Bank $240,000.00 22-Feb-24 24-Feb-25 4.950% 19 BANK- CD - Today's Bank $200,000.00 01-Mar-24 04-Mar-25 5.000% 11301 $1,160,000.00 19 US TREASURY 912828CKG5 $51,131.64 01-Apr-24 31-Mar-29 4.100% 11390/11392 $51,131.64 19 FMTMM Treasury $1,344.84 Open Open 4.900% 11391 $1,344.84 TOTAL INVESTMENTS $1,212,476.48 TOTAL PARKS & RECRATION $2,885,313.71 AIRPORT OPERATIONS (20) 20 Cash In Bank 10101 $20,540.52 Open Open 5.250% 20 F&M Bank Savings 10102 $22,140.27 Open Open 5.230% 20 IL Funds 10105 $116,191.07 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $158,871.86 TOTAL AIRPORT OPERATIONS $158,871.86 FOREIGN FIRE BOARD (21) 21 Cash In Bank 10101 $0.00 Open Open 5.250% 21 F&M Bank Savings 10102 $0.00 Open Open 5.230% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 21 IL Funds 10105 $162,267.19 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $162,267.19 TOTAL FOREIGN FIRE BOARD $162,267.19 PROPERTY REDEVELOPMENT (23) 23 Cash In Bank 10101 $0.00 Open Open 5.250% 23 F&M Bank Savings 10102 $4,222.38 Open Open 5.230% 23 IL Funds 10105 $15,332.93 Open Open 5.229% 23 Illinois Trust 10108 $377,379.63 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $396,934.94 TOTAL PROPERTY REDEVELOPMENT $396,934.94 ECONOMIC DEVELOPMENT (24) 24 Cash In Bank 10101 $0.00 Open Open 5.250% 24 F&M Bank Savings 10102 $0.00 Open Open 5.230% 24 IL Funds 10105 $1,773,193.03 Open Open 5.229% 24 Illinois Trust 10108 $333,940.78 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $2,107,133.81 24 BANK - CD-American National Bank & Trust $250,000.00 26-Mar-24 26-Mar-25 5.150% 24 BANK - CD-Boone Bank & Trust Co $240,000.00 15-Aug-24 15-Aug-25 4.600% 24 BANK - CD-Fieldpoint Private Bank & Trust $240,000.00 12-Sep-24 12-Mar-25 4.600% 24 BANK - CD-First Credit Bank $245,000.00 19-Feb-24 19-Feb-25 5.050% 24 BANK - CD-F&M Collateral CD $25,376.56 23-Feb-23 23-Feb-26 1.000% 24 BANK - CD-Grand Ridge National Bank $240,000.00 14-May-24 12-Nov-24 5.350% 24 BANK - CD-National Bank of Malvern $240,000.00 21-Jun-24 21-Apr-25 4.930% 24 BANK - CD-Newburyport Bank $240,000.00 11-Jan-24 11-Apr-25 5.000% 11301&11304 $1,720,376.56 TOTAL INVESTMENTS $1,720,376.56 TOTAL ECONOMIC DEVELOPMENT $3,827,510.37 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE CDBG REPAYMENT (25) 25 Cash In Bank 10101 $31,914.45 Open Open 5.250% 25 F&M Bank Savings 10102 $0.00 Open Open 5.230% 25 IL Funds 10105 $65,146.94 Open Open 5.229% 25 Illinois Trust 10108 $111,313.42 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $208,374.81 TOTAL CDBG REPAYMENT $208,374.81 UDAG REPAYMENT (26) 26 Cash In Bank 10101 $0.00 Open Open 5.250% 26 F&M Bank Savings 10102 $7,164.59 Open Open 5.230% 26 IL Funds 10105 $770,411.13 Open Open 5.229% 26 Illinois Trust 10108 $510,649.82 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $1,288,225.54 TOTAL UDAG REPAYMENT $1,288,225.54 PUBLIC TRANSIT (30) 30 Cash In Bank 10101 $0.00 Open Open 5.250% 30 F&M Bank Savings 10102 $0.00 Open Open 5.230% 30 IL Funds 10105 ($841,824.55)Open Open 5.229% 30 Petty Cash 10225-10226 $580.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS ($841,244.55) TOTAL PUBLIC TRANSIT ($841,244.55) PUBLIC TRANSPORTATION PROJECTS (32) 32 Cash In Bank 10101 $0.00 Open Open 5.250% 32 F&M Bank Savings 10102 $0.00 Open Open 5.230% 32 IL Funds 10105 $85,787.15 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $85,787.15 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL PUBLIC TRANSPORTATION PROJECTS $85,787.15 2011B CAPITAL PROJECTS(42) 42 Cash In Bank 10101 $0.00 Open Open 5.250% 42 F&M Bank Savings 10102 $0.00 Open Open 5.230% 42 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL 2011B CAPITAL PROJECTS $0.00 2016 GO BOND DEBT SERVICE (43) 43 Cash In Bank 10101 $0.00 Open Open 5.250% 43 F&M Bank Savings 10102 $0.00 Open Open 5.230% 43 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL 2016 GO BOND DEBT SERVICE $0.00 2023 GO BOND DEBT SERVICE (44) 44 Cash In Bank 10101 $0.00 Open Open 5.250% 44 F&M Bank Savings 10102 $0.00 Open Open 5.230% 44 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL 2023 GO BOND DEBT SERVICE $0.00 2011C Business Park (46) 46 Cash In Bank 10101 $0.00 Open Open 5.250% 46 F&M Bank Savings 10102 $0.00 Open Open 5.230% 46 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL 2011C Business Park $0.00 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 2013A Business Park (47) 47 Cash In Bank 10101 $0.00 Open Open 5.250% 47 F&M Bank Savings 10102 $0.00 Open Open 5.230% 47 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL 2013A Business Park $0.00 TIF 3 Regency Project (48) 48 Cash In Bank 10101 $0.00 Open Open 5.250% 48 F&M Bank Savings 10102 $0.00 Open Open 5.230% 48 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL TIF 3 Regency Project $0.00 TIF IV (49) 49 Cash In Bank 10101 $89,267.74 Open Open 5.250% 49 F&M Bank Savings 10102 $1,231,250.74 Open Open 5.230% 49 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $1,320,518.48 TOTAL TIF IV $1,320,518.48 TIF V (50) 50 Cash In Bank 10101 $10,751.28 Open Open 5.250% 50 F&M Bank Savings 10102 $51,212.09 Open Open 5.230% 50 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $61,963.37 TOTAL TIF V $61,963.37 PLAYERS FIELDS CAP IMPROVE (51) 51 Cash In Bank 10101 $150.98 Open Open 5.250% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 51 F&M Bank Savings 10102 $26,969.66 Open Open 5.230% 51 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $27,120.64 TOTAL PLAYERS FIELDS CAP IMPROVE $27,120.64 2023 GO Bond Capital Expens (52) 52 Cash In Bank 10101 $0.00 Open Open 5.250% 52 F&M Bank Savings 10102 $4,275,230.19 Open Open 5.230% 52 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $4,275,230.19 52 FMTMM Treasury $505,379.54 Open Open 4.900% 11391 $505,379.54 TOTAL INVESTMENTS $505,379.54 TOTAL 2016 GO CAPITAL IMPROVEMENT $4,780,609.73 BUILDING REPAIR & MAINTENANCE (53) 53 Cash In Bank 10101 $28,835.19 Open Open 5.250% 53 F&M Bank Savings 10102 $0.00 Open Open 5.230% 53 IL Funds 10105 $733,388.62 Open Open 5.229% 53 Illinois Trust 10108 $291,312.57 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $1,053,536.38 53 BANK -CD - American Plus Bank, N.A.$198,000.00 02-Feb-24 03-Feb-25 5.000% 53 BANK - CD - Cendera Bank $240,000.00 22-Jul-24 22-Aug-25 5.070% 53 BANK -CD - Citizens Progressive Bank $245,000.00 18-Aug-23 18-Feb-25 5.600% 53 BANK -CD - Community Commerce Bank $240,000.00 14-Aug-24 14-Aug-25 5.600% 53 BANK - CD - First Internet Bank of Indiana $240,000.00 22-Feb-24 24-Feb-25 4.900% 53 BANK - CD - First State Bank of Lynville $240,000.00 26-Jan-24 27-Jan-25 4.700% 53 BANK - CD - Foundation One Bank $235,000.00 09-Jan-24 09-Dec-24 5.400% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 53 BANK - CD - Home Savings Bank $240,000.00 15-Feb-24 17-Feb-25 5.300% 53 BANK - CD - T Bank N.A.$245,000.00 11-Sep-24 11-Sep-25 4.700% 11301 $2,123,000.00 53 $0.00 11390/11392 $0.00 53 FMTMM Treasury $0.00 Open Open 4.900% 11391 $0.00 TOTAL INVESTMENTS $2,123,000.00 TOTAL BLDG REPAIR & MAINTENANCE $3,176,536.38 PLANNING FUND (54) 54 Cash In Bank 10101 $0.00 Open Open 5.250% 54 F&M Bank Savings 10102 $0.00 Open Open 5.230% 54 IL Funds 10105 $4,907,421.53 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $4,907,421.53 54 BANK- CD - Corner Stone Bank, Southwest City, MO $240,000.00 15-Aug-24 15-Aug-25 4.650% 54 BANK - CD - Henderson State Bank $240,000.00 24-Jun-24 24-Jun-25 5.100% 54 BANK- CD - Patriot Bank $240,000.00 10-Sep-24 10-Mar-25 4.450% 54 BANK- CD - State Savings Bank $240,000.00 02-Aug-24 04-Aug-25 5.150% 11301 $960,000.00 TOTAL INVESTMENTS $960,000.00 TOTAL PLANNING FUND $5,867,421.53 TIF DOWNTOWN (55) 55 Cash In Bank 10101 $75,368.82 Open Open 5.250% 55 F&M Bank Savings 10102 $0.00 Open Open 5.230% 55 IL Funds 10105 $0.00 Open Open 5.229% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL CASH & CASH EQUIVALENTS $75,368.82 TOTAL TIF DOWNTOWN $75,368.82 TIF PROJECT (EAST MAIN) (56) 56 Cash In Bank 10101 $0.00 Open Open 5.250% 56 F&M Bank Savings 10102 $0.00 Open Open 5.230% 56 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $0.00 TOTAL TIF PRJ EAST MAIN $0.00 COMPUTER REPLACEMENT FUND (57) 57 Cash In Bank 10101 $4,582.56 Open Open 5.250% 57 F&M Bank Savings 10102 $0.00 Open Open 5.230% 57 IL Funds 10105 $867,763.25 Open Open 5.229% 57 Illinois Trust 10108 $0.00 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $872,345.81 57 BANK - CD-Community State Bank $240,000.00 02-Feb-24 03-Feb-25 4.700% 57 BANK - CD-First National Bank of Damariscotta $245,000.00 08-Apr-24 08-Oct-24 5.251% 57 BANK - CD-Tristate Capital Bank $100,000.00 01-Aug-24 01-Jul-25 5.120% 11301 $585,000.00 TOTAL INVESTMENTS $585,000.00 TOTAL COMPUTER REPLACEMENT $1,457,345.81 VEHICLE REPLACEMENT (58) 58 Cash In Bank 10101 $0.00 Open Open 5.250% 58 F&M Bank Savings 10102 $0.00 Open Open 5.230% 58 IL Funds 10105 $260,824.81 Open Open 5.229% 58 Illinois Trust 10108 $556,568.70 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $817,393.51 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 58 BANK- CD - Bath Savings Institution $245,000.00 11-Sep-24 11-Mar-25 4.610% 58 BANK- CD - Caldwell Bank & Trust Co.$245,000.00 18-Aug-23 18-Feb-25 5.600% 58 BANK- CD - First Capital Bank $240,000.00 22-Jul-24 22-Jul-25 5.100% 58 BANK- CD - First State Bank Farnam $240,000.00 15-Apr-24 15-Oct-24 5.150% 58 BANK- CD - Flatwater Bank $240,000.00 31-Oct-23 31-Oct-24 5.300% 58 BANK- CD - Forbright Bank $240,000.00 11-Dec-23 11-Dec-24 5.500% 58 BANK- CD - Golden State Bank $240,000.00 07-Aug-24 08-Aug-25 4.850% 58 BANK- CD - KS Statebank $240,000.00 18-Apr-24 18-Apr-25 5.150% 58 BANK- CD - One World Bank $240,000.00 15-Apr-24 15-Apr-25 5.050% 58 BANK- CD - Pacific National Bank $240,000.00 26-Jul-24 28-Jul-25 5.000% 58 BANK- CD - Plains Commerce Bank $240,000.00 17-Feb-24 18-Feb-25 5.000% 58 BANK- CD - Royal Business Bank $240,000.00 18-Sep-24 18-Sep-25 4.300% 58 BANK- CD - SpiritBank $240,000.00 15-Aug-24 13-Feb-25 5.000% 58 BANK- CD - Traditional Bank, Inc $240,000.00 15-Apr-24 14-Oct-24 5.050% 58 BANK -CD- Truxton Trust Company $240,000.00 31-Oct-23 31-Oct-24 5.450% 58 BANK -CD- Tristate Capital Bank $100,000.00 01-Aug-24 01-Jul-25 5.120% 11301 $3,710,000.00 11390/11392 $0.00 58 FMTMM Treasury $0.00 Open Open 4.900% 11391 $0.00 TOTAL INVESTMENTS $3,710,000.00 TOTAL VEHICLE REPLACEMENT $4,527,393.51 UTILITY TAX CAPITAL PROJECTS (59) 59 Cash In Bank 10101 $11,711.76 Open Open 5.250% 59 F&M Bank Savings 10102 $210,928.55 Open Open 5.230% 59 IL Funds 10105 $1,649,853.04 Open Open 5.229% 59 Illinois Trust 10108 $12,476.47 Open Open 5.160% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE TOTAL CASH & CASH EQUIVALENTS $1,884,969.82 59 BANK - CD - Financial FSB $200,000.00 14-Mar-24 14-Mar-25 5.050% 59 BANK - CD - Presence Bank $240,000.00 03-Jan-24 05-Jan-26 4.900% 11301 $440,000.00 59 FMTMM Treasury $0.00 Open Open 4.900% 11391 $0.00 TOTAL INVESTMENTS $440,000.00 TOTAL UTILITY TAX CAPITAL PROJECTS $2,324,969.82 SEMINARY STREET BUSINESS DISTRICT (60) 60 Cash In Bank 10101 $0.00 Open Open 5.250% 60 F&M Bank Savings 10102 $0.00 Open Open 5.230% 60 IL Funds 10105 $21,143.49 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $21,143.49 TOTAL 2011A&B CAPITAL IMPROVEMENT $21,143.49 WATER (61) 61 Cash In Bank 10101 $954,870.78 Open Open 5.250% 61 F&M Bank Savings 10102 $0.00 Open Open 5.230% 61 IL Funds 10105 $4,327,522.60 Open Open 5.229% 61 Illinois Trust 10108 $465,489.36 Open Open 5.160% 61 Petty Cash 10210 $100.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $5,747,982.74 61 BANK - CD - ACB Bank $245,000.00 27-Jan-24 27-Jan-25 5.000% 61 BANK - CD - American Metro Bank $240,000.00 30-May-24 02-Dec-24 5.100% 61 BANK - CD - Asian Bank $240,000.00 16-Mar-24 16-Mar-25 4.750% 61 BANK - CD - American Bank of Freedom $240,000.00 05-Aug-24 05-Aug-25 4.750% 61 BANK - CD - Bank Iowa $240,000.00 03-Jan-24 03-Dec-24 5.370% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 61 BANK - CD- Bank of Deerfield $240,000.00 02-Aug-24 04-Aug-25 4.950% 61 BANK - CD- Bank of Houston $240,000.00 22-Feb-24 24-Feb-25 5.200% 61 BANK - CD - Bank of the Ozarks $240,000.00 23-Sep-24 24-Mar-25 4.000% 61 BANK - CD - Charter West Bank $240,000.00 03-Jan-24 03-Jul-25 5.000% 61 BANK - CD - Community Bank of Oelwein $240,000.00 16-Jul-24 16-Jan-25 5.100% 61 BANK - CD - Community Savings Bank $235,000.00 10-Oct-23 10-Oct-24 5.500% 61 BANK - CD - DMB Community Bank $240,000.00 20-Sep-24 22-Sep-25 3.950% 61 BANK - CD - Exchange Bank $240,000.00 30-Nov-23 02-Dec-24 5.400% 61 BANK - CD - First National Bank of McGregor DBA YBFL $240,000.00 30-Nov-23 01-Dec-25 5.200% 61 BANK - CD - First Security Bank of Deer Lodge $240,000.00 10-May-24 12-May-25 5.000% 61 BANK - CD - First Southeast Bank $240,000.00 09-May-24 09-May-25 5.350% 61 BANK - CD - First State Bank of DeQueen $240,000.00 22-Jun-24 23-Jun-25 5.150% 61 BANK - CD - Gold Coast Bank $230,000.00 18-Apr-24 18-Apr-25 5.400% 61 BANK - CD - Harmony Bank $240,000.00 22-Jul-24 22-Jul-25 5.150% 61 BANK - CD - High Plains Bank (FKA 1st State Bank)$240,000.00 05-Aug-24 05-Aug-25 5.050% 61 BANK - CD - Lone Star Capital Bank $240,000.00 08-Mar-24 10-Mar-25 5.000% 61 BANK - CD - MainStreet Bank $240,000.00 15-Apr-24 15-Apr-26 4.970% 61 BANK - CD - Maplemark Bank $245,000.00 29-Jan-24 29-Jan-25 5.100% 61 BANK - CD - MCS Bank $240,000.00 22-Feb-24 24-Feb-25 5.050% 61 BANK - CD - Milledgeville State Bank $240,000.00 10-Jun-24 10-Jun-25 5.170% 61 BANK - CD - Modern Bank, National Association $240,000.00 28-Sep-23 29-Sep-25 5.650% 61 BANK - CD - Preferred Bank $240,000.00 18-Mar-24 18-Dec-24 5.250% 61 BANK - CD - Premier Bank $240,000.00 06-Oct-23 07-Oct-24 5.500% 61 BANK- CD - Sawyer Savings Bank $240,000.00 31-Oct-22 31-Oct-24 4.600% 61 BANK- CD - Schertz Bank & Trust $235,000.00 03-Jan-24 05-Jan-26 5.200% 61 BANK- CD - Tipton Latham Bank, NA $245,000.00 19-Aug-24 19-Aug-25 4.300% 61 BANK - CD -Valley State Bank $240,000.00 22-Jun-23 23-Dec-24 5.350% 61 BANK - CD -Waldo State Bank $240,000.00 23-Mar-24 23-Mar-25 5.000% 61 BANK - CD -Watermark Bank $240,000.00 22-Jul-24 22-Jul-25 5.200% 61 BANK - CD -West Pointe Bank $240,000.00 02-Aug-24 04-Aug-25 5.000% 11301 $8,395,000.00 $0.00 11390/11392 $0.00 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 61 FMTMM Treasury $0.00 Open Open 4.900% 11391 $0.00 TOTAL INVESTMENTS $8,395,000.00 TOTAL WATER $14,142,982.74 REFUSE (67) 67 Cash In Bank 10101 $128,111.08 Open Open 5.250% 67 F&M Bank Savings 10102 $0.00 Open Open 5.230% 67 IL Funds 10105 $345,209.61 Open Open 5.229% 67 Illinois Trust 10108 $222,627.09 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $695,947.78 67 BANK - CD - F&M Bank $240,000.00 08-Mar-24 10-Mar-25 5.000% 67 BANK - CD - Global One Bank (fka Chappell Hill Bank)$240,000.00 26-Mar-24 26-Mar-25 5.250% 11301 $480,000.00 TOTAL INVESTMENTS $480,000.00 TOTAL REFUSE $1,175,947.78 RISK MANAGEMENT (78) 78 Cash In Bank 10101 $0.00 Open Open 5.250% 78 F&M Bank Savings 10102 $0.00 Open Open 5.230% 78 IL Funds 10105 $658,852.45 Open Open 5.229% 78 Illinois Trust 10108 $779,876.16 Open Open 5.160% TOTAL CASH & CASH EQUIVALENTS $1,438,728.61 78 BANK - CD -Veritex Community Bank $240,000.00 26-Aug-24 26-Aug-25 4.910% 11301 $240,000.00 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 78 FMTMM Treasury $500,354.81 Open Open 4.900% 11391 $500,354.81 TOTAL INVESTMENTS $740,354.81 TOTAL RISK MANAGEMENT $2,179,083.42 OPEB Trust (85) 85 Cash In Bank 10101 $0.00 Open Open 5.230% TOTAL CASH & CASH EQUIVALENTS $0.00 85 INVEST - PRINCIPAL/TRUST 11390 $2,782,361.66 N/A N/A 0.000% TOTAL INVESTMENTS $2,782,361.66 TOTAL OPEB $2,782,361.66 LINWOOD (88) 88 F&M Bank Savings 10102 $0.00 Open Open 5.230% 88 IL Funds 10105 $0.00 Open Open 5.229% 88 CASH PRINCIPAL W TRUST 10190 $5,848.68 Open Open 0.000% TOTAL CASH & CASH EQUIVALENTS $5,848.68 88 INVEST - PRINCIPAL/TRUST 11390 $81,505.29 N/A N/A 0.000% TOTAL INVESTMENTS $81,505.29 TOTAL LINWOOD $87,353.97 EAST LINWOOD (89) 89 Cash In Bank 10101 $0.00 Open Open 5.230% 89 F&M Bank Savings 10102 $0.00 Open Open 5.230% 89 IL Funds 10105 $0.00 Open Open 5.229% 89 CASH PRINCIPAL W TRUST 10190 $39,542.61 Open Open 0.000% TOTAL CASH & CASH EQUIVALENTS $39,542.61 CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 89 INVEST - PRINCIPAL/TRUST $548,118.36 N/A N/A 0.000% TOTAL INVESTMENTS 11390 $548,118.36 TOTAL EAST LINWOOD $587,660.97 SANITARY DIST SEWER FUND (91) 91 Cash In Bank 10101 $0.00 Open Open 5.250% 91 F&M Bank Savings 10102 $530,148.72 Open Open 5.230% 91 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $530,148.72 SANITARY DIST SEWER FUND $530,148.72 PAYROLL FUND (98) 98 Cash In Bank 10101 $0.00 Open Open 5.250% PAYROLL FUND $0.00 PUBLIC LIBRARY FUND (900) 900 Cash In Bank 10101 $10,867.63 Open Open 5.250% 900 F&M Bank Savings 10102 $1,419,446.23 Open Open 5.230% 900 IL Funds 10105 $0.00 Open Open 5.229% 900 IL Funds Library 10140 $24,278.53 Open Open 5.229% 900 IL National Bank Library 10145 $541.54 Open Open 0.000% 900 Petty Cash 10200 $1,130.00 Open Open N/A TOTAL CASH & CASH EQUIVALENTS $1,456,263.93 TOTAL PUBLIC LIBRARY FUND $1,456,263.93 PUBLIC LIBRARY LONG TERM CAPITAL (915) 915 Cash In Bank 10101 $721.73 Open Open 5.250% 915 Cash Library Grant 10118 $2,364,740.14 Open Open 5.250% 915 F&M Bank Savings 10102 $61,911.40 Open Open 5.250% CITY OF GALESBURG CASH & INVESTMENT SCHEDULE 9/30/24 FAIR PURCHASE MATURITY FUND FDIC # / ISIN #ACCOUNT VALUE DATE DATE RATE 915 IL Funds 10105 $53,508.14 Open Open 5.229% 915 IL Funds Library 10140 $4,437.90 Open Open 5.229% 915 IL National Bank Library 10145 $458.46 Open Open 0.000% TOTAL CASH & CASH EQUIVALENTS $2,485,777.77 TOTAL PUBLIC LIBRARY LONG TERM CAPITAL $2,485,777.77 PUBLIC LIBRARY CAPITAL IMPROVEMENT/DEVELOPMNT 918 Cash In Bank 10101 $0.00 Open Open 5.250% 918 F&M Bank Savings 10102 $196,930.49 Open Open 5.250% 918 IL Funds 10105 $0.00 Open Open 5.229% TOTAL CASH & CASH EQUIVALENTS $196,930.49 TOTAL PUBLIC LIBRARY CAPITAL IMPROVEMENT/DEVELOPMNT $196,930.49 TOTAL CASH & CASH EQUIVALENTS $40,959,606.23 TOTAL OF INVESTMENTS $33,605,335.13 TOTAL CASH & INVESTMENTS $74,564,941.36 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY TYPE OF INVESTMENT VALUE RATE LENGTH 01 Cash In Bank $67,992.04 5.25%1 1 11 Cash In Bank $0.00 5.25%1 1 12 Cash in Bank $0.00 5.25%1 1 13 Cash In Bank $0.00 5.25%1 1 13 Cash CDBG Housing Rehab $0.00 0.00%1 1 13 Cash 2018 Help Grant $0.00 0.00%1 1 13 Cash 5097 CDBG Monroe St $0.00 0.00%1 1 13 Cash 7135 DCEO Lead RLF 18-248221 $0.00 0.00%1 1 13 Cash 7143 DCEO Lead BP 19-306001 $0.00 0.00%1 1 13 Cash 7150 DCEOHealthyHme 19307001 $0.00 0.00%1 1 13 Cash 6119 CDBG Public Infra $0.00 0.00%1 1 14 Cash In Bank $0.00 5.25%1 1 15 Cash In Bank $0.00 5.25%1 1 16 Cash In Bank $3,103.60 5.25%1 1 17 Cash In Bank $0.00 5.25%1 1 18 Cash In Bank $0.00 5.25%1 1 19 Cash In Bank $0.00 5.25%1 1 20 Cash In Bank $20,540.52 5.25%1 1 21 Cash In Bank $0.00 5.25%1 1 23 Cash In Bank $0.00 5.25%1 1 24 Cash In Bank $0.00 5.25%1 1 25 Cash In Bank $31,914.45 5.25%1 1 26 Cash In Bank $0.00 5.25%1 1 30 Cash In Bank $0.00 5.25%1 1 32 Cash In Bank $0.00 5.25%1 1 42 Cash In Bank $0.00 5.25%1 1 43 Cash In Bank $0.00 5.25%1 1 44 Cash In Bank $0.00 5.23%1 1 46 Cash In Bank $0.00 5.25%1 1 47 Cash In Bank $0.00 5.23%1 1 48 Cash In Bank $0.00 5.25%1 1 49 Cash In Bank $89,267.74 5.25%1 1 50 Cash In Bank $10,751.28 5.25%1 1 51 Cash In Bank $150.98 5.25%1 1 52 Cash In Bank $0.00 5.25%1 1 53 Cash In Bank $28,835.19 5.25%1 1 54 Cash In Bank $0.00 5.25%1 1 55 Cash In Bank $75,368.82 5.25%1 1 56 Cash In Bank $0.00 5.25%1 1 57 Cash In Bank $4,582.56 5.25%1 1 58 Cash In Bank $0.00 5.25%1 1 59 Cash In Bank $11,711.76 5.25%1 1 60 Cash in Bank $0.00 5.25%1 1 61 Cash In Bank $954,870.78 5.25%1 1 67 Cash In Bank $128,111.08 5.25%1 1 78 Cash In Bank $0.00 5.25%1 1 85 Cash In Bank $0.00 5.23%1 1 89 Cash In Bank $0.00 5.23%1 1 98 Cash In Bank $0.00 5.25%1 1 91 Cash In Bank $0.00 5.25%1 1 900 Cash In Bank $10,867.63 5.25%1 1 915 Cash In Bank $721.73 5.25%1 1 CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 9/30/2024 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 9/30/2024 915 Cash Library Grant $2,364,740.14 5.25%1 1 918 Cash In Bank $0.00 5.25%1 1 $3,803,530.30 01 Petty Cash $1,750.00 N/A 1 1 19 Petty Cash $2,800.00 N/A 1 1 30 Petty Cash $580.00 N/A 1 1 61 Petty Cash $100.00 N/A 1 1 900 Petty Cash $1,130.00 N/A 1 1 $6,360.00 900 IL National Bank Library 541.54 0.00%1 1 915 IL National Bank Library 458.46 0.00%1 1 $1,000.00 88 CASH PRINCIPAL W TRUST $5,848.68 0.00%1 1 89 CASH PRINCIPAL W TRUST $39,542.61 0.00%1 1 $45,391.29 01 IL Funds $3,692,365.15 5.23%1 1 11 IL Funds 2,243,171.04 5.23%1 1 12 IL Funds 852,583.17 5.23%1 1 13 IL Funds (932,286.38)5.23%1 1 14 IL Funds 347,040.98 5.23%1 1 15 IL Funds 12,436.72 5.23%1 1 16 IL Funds 426,716.65 5.23%1 1 17 IL Funds (20,711.79)5.23%1 1 18 IL Funds 461,249.82 5.23%1 1 19 IL Funds 1,336,096.45 5.23%1 1 20 IL Funds 116,191.07 5.23%1 1 21 IL Funds 162,267.19 5.23%1 1 23 IL Funds 15,332.93 5.23%1 1 24 IL Funds 1,773,193.03 5.23%1 1 25 IL Funds 65,146.94 5.23%1 1 26 IL Funds 770,411.13 5.23%1 1 30 IL Funds (841,824.55)5.23%1 1 32 IL Funds 85,787.15 5.23%1 1 42 IL Funds 0.00 5.23%1 1 43 IL Funds 0.00 5.23%1 1 44 IL Funds 0.00 5.23%1 1 46 IL Funds 0.00 5.23%1 1 47 IL Funds 0.00 5.23%1 1 48 IL Funds 0.00 5.23%1 1 49 IL Funds 0.00 5.23%1 1 50 IL Funds 0.00 5.23%1 1 51 IL Funds 0.00 5.23%1 1 52 IL Funds 0.00 5.23%1 1 53 IL Funds 733,388.62 5.23%1 1 54 IL Funds 4,907,421.53 5.23%1 1 55 IL Funds 0.00 5.23%1 1 56 IL Funds 0.00 5.23%1 1 57 IL Funds 867,763.25 5.23%1 1 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 9/30/2024 58 IL Funds 260,824.81 5.23%1 1 59 IL Funds 1,649,853.04 5.23%1 1 60 IL Funds 21,143.49 5.23%1 1 61 IL Funds 4,327,522.60 5.23%1 1 67 IL Funds 345,209.61 5.23%1 1 78 IL Funds 658,852.45 5.23%1 1 88 IL Funds 0.00 5.23%1 1 89 IL Funds 0.00 5.23%1 1 91 IL Funds 0.00 5.23%1 1 900 IL Funds 0.00 5.23%1 1 915 IL Funds 53,508.14 5.23%1 1 918 IL Funds 0.00 5.23%1 1 900 IL Funds Library 24,278.53 5.23%1 1 915 IL Funds Library 4,437.90 5.23%1 1 $24,419,370.67 01 F&M Bank Savings 2,130.74 5.23%1 1 11 F&M Bank Savings 30,495.56 5.23%1 1 12 F&M Bank Savings 0.00 5.23%1 1 13 F&M Bank Savings 0.00 5.23%1 1 14 F&M Bank Savings 0.00 5.23%1 1 15 F&M Bank Savings 0.00 5.23%1 1 16 F&M Bank Savings 0.00 5.23%1 1 17 F&M Bank Savings 0.00 5.23%1 1 18 F&M Bank Savings 0.00 5.23%1 1 19 F&M Bank Savings 0.00 5.23%1 1 20 F&M Bank Savings 22,140.27 5.23%1 1 21 F&M Bank Savings 0.00 5.23%1 1 23 F&M Bank Savings 4,222.38 5.23%1 1 24 F&M Bank Savings 0.00 5.23%1 1 25 F&M Bank Savings 0.00 5.23%1 1 26 F&M Bank Savings 7,164.59 5.23%1 1 30 F&M Bank Savings 0.00 5.23%1 1 32 F&M Bank Savings 0.00 5.23%1 1 42 F&M Bank Savings 0.00 5.23%1 1 43 F&M Bank Savings $0.00 5.23%1 1 44 F&M Bank Savings $0.00 5.23%1 1 46 F&M Bank Savings 0.00 5.23%1 1 47 F&M Bank Savings 0.00 5.23%1 1 48 F&M Bank Savings 0.00 5.23%1 1 49 F&M Bank Savings 1,231,250.74 5.23%1 1 50 F&M Bank Savings 51,212.09 5.23%1 1 51 F&M Bank Savings 26,969.66 5.23%1 1 52 F&M Bank Savings 4,275,230.19 5.23%1 1 53 F&M Bank Savings 0.00 5.23%1 1 54 F&M Bank Savings 0.00 5.23%1 1 55 F&M Bank Savings 0.00 5.23%1 1 56 F&M Bank Savings 0.00 5.23%1 1 57 F&M Bank Savings 0.00 5.23%1 1 58 F&M Bank Savings 0.00 5.23%1 1 59 F&M Bank Savings 210,928.55 5.23%1 1 60 F&M Bank Savings 0.00 5.23%1 1 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 9/30/2024 61 F&M Bank Savings 0.00 5.23%1 1 67 F&M Bank Savings 0.00 5.23%1 1 78 F&M Bank Savings 0.00 5.23%1 1 88 F&M Bank Savings 0.00 5.23%1 1 89 F&M Bank Savings 0.00 5.23%1 1 91 F&M Bank Savings 530,148.72 5.23%1 1 900 F&M Bank Savings 1,419,446.23 5.23%1 1 915 F&M Bank Savings 61,911.40 5.25%1 1 918 F&M Bank Savings 196,930.49 5.25%1 1 8,070,181.61 01 Illinois Trust 273,105.29 5.16%1 1 14 Illinois Trust 0.00 5.16%1 1 16 Illinois Trust 111,314.32 5.16%1 1 18 Illinois Trust 233,777.97 5.16%1 1 19 Illinois Trust 333,940.78 5.16%1 1 23 Illinois Trust 377,379.63 5.16%1 1 24 Illinois Trust 333,940.78 5.16%1 1 25 Illinois Trust 111,313.42 5.16%1 1 26 Illinois Trust 510,649.82 5.16%1 1 53 Illinois Trust 291,312.57 5.16%1 1 57 Illinois Trust 0.00 5.16%1 1 58 Illinois Trust 556,568.70 5.16%1 1 59 Illinois Trust 12,476.47 5.16%1 1 61 Illinois Trust 465,489.36 5.16%1 1 67 Illinois Trust 222,627.09 5.16%1 1 78 Illinois Trust 779,876.16 5.16%1 1 4,613,772.36 01 BANK- CD - American Eagle Bank 240,000.00 5.35%547 60 01 BANK- CD - BankTennessee 240,000.00 5.35%366 30 01 BANK- CD - Bar Harbor Savings & Loan 240,000.00 5.00%369 30 01 BANK- CD - CBI Bank & Trust dba F&M Bank 208,084.52 5.33%366 30 01 BANK- CD - City Bank & Trust Co 240,000.00 5.35%517 60 01 BANK- CD - Core Bank 245,000.00 5.45%547 30 01 BANK- CD - Cornerstone Bank 240,000.00 5.20%731 90 01 BANK- CD - Eaglebank 240,000.00 5.08%365 60 01 BANK- CD - EastBank, NA 245,000.00 5.00%367 30 01 BANK- CD - Enterprise Bank 240,000.00 6.00%367 30 01 BANK- CD - Eva Bank 235,000.00 4.50%366 30 01 BANK- CD - Farmers Bank & Trust, NA 245,000.00 4.70%368 30 01 BANK- CD - First Bank of Nebraska 240,000.00 5.10%367 30 01 BANK- CD - First Bank of Ohio 245,000.00 4.80%456 60 01 BANK- CD - First Bank Southwest 240,000.00 4.65%365 60 01 BANK- CD - First Central Bank McCook, NA 240,000.00 5.70%732 60 01 BANK- CD - First National Bank of Moose Lake 235,000.00 4.85%366 30 01 BANK- CD - First State Bank of Boise City 240,000.00 4.70%366 30 01 BANK- CD - Frost State Bank 240,000.00 5.60%547 30 01 BANK- CD - Gateway First Bank 245,000.00 5.00%365 30 01 BANK- CD - GBank 240,000.00 5.91%366 30 01 BANK- CD - GBC International Bank 240,000.00 5.10%365 60 01 BANK- CD - Global Bank 240,000.00 5.45%367 30 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 9/30/2024 01 BANK- CD - International Bank of Chicago 235,000.00 5.35%366 30 01 BANK- CD - Murphy Bank 200,000.00 5.15%366 30 01 BANK- CD - NewBank 240,000.00 4.75%365 60 01 BANK- CD - Partners Bank 240,000.00 5.20%366 30 01 BANK- CD - Prime Alliance Bank 240,000.00 5.30%365 60 01 BANK- CD - Reliance Bank 240,000.00 5.00%365 60 01 BANK- CD - Security Bank of Pulaski Cnty 240,000.00 5.00%367 30 01 BANK- CD - Select Bank 240,000.00 5.00%365 30 01 BANK- CD - SouthPoint Bank 240,000.00 5.27%365 60 01 BANK- CD - SSB Bank 240,000.00 5.00%547 60 01 BANK- CD - Transportation Alliance Bank 240,000.00 5.35%365 60 01 BANK- CD - Union National Bk & Trust of Elgin 240,000.00 5.50%366 30 01 BANK- CD - Vast Bank, NA 240,000.00 4.80%367 30 18 BANK- CD - Nexbank 240,000.00 4.90%365 60 19 BANK- CD - CF Bank 240,000.00 5.05%365 60 19 BANK- CD - First Community Bank (Formerly FNB of Beeme 240,000.00 4.85%366 30 19 BANK- CD - First Community Bank of Heartland, Inc 240,000.00 4.95%367 60 19 BANK- CD - First Western Federal Savings Bank 240,000.00 4.95%368 30 19 BANK- CD - Today's Bank 200,000.00 5.00%368 30 24 BANK - CD-American National Bank & Trust 250,000.00 5.15%365 30 24 BANK - CD-Boone Bank & Trust Co 240,000.00 4.60%365 60 24 BANK - CD-Fieldpoint Private Bank & Trust 240,000.00 4.60%181 30 24 BANK - CD-First Credit Bank 245,000.00 5.05%366 30 24 BANK - CD-F&M Collateral CD 25,376.56 1.00%1,096 90 24 BANK - CD-Grand Ridge National Bank 240,000.00 5.35%182 30 24 BANK - CD-National Bank of Malvern 240,000.00 4.93%304 60 24 BANK - CD-Newburyport Bank 240,000.00 5.00%456 60 53 BANK -CD - American Plus Bank, N.A.198,000.00 5.00%367 30 53 BANK -CD - Citizens Progressive Bank 245,000.00 5.60%550 30 53 BANK -CD - Community Commerce Bank 240,000.00 5.60%365 60 53 BANK - CD - First Internet Bank of Indiana 240,000.00 4.90%368 30 53 BANK - CD - First State Bank of Lynville 240,000.00 4.70%367 30 53 BANK - CD - Foundation One Bank 235,000.00 5.40%335 30 53 BANK - CD - Cendera Bank 240,000.00 5.07%396 60 53 BANK - CD - Home Savings Bank 240,000.00 5.30%368 30 53 BANK - CD - T Bank N.A.245,000.00 4.70%365 60 54 BANK- CD - Corner Stone Bank, Southwest City, MO 240,000.00 4.65%365 60 54 BANK - CD - Henderson State Bank 240,000.00 5.10%365 60 54 BANK- CD - Patriot Bank 240,000.00 4.45%181 30 54 BANK- CD - State Savings Bank 240,000.00 5.15%367 60 57 BANK - CD-Community State Bank 240,000.00 4.70%367 30 57 BANK - CD-First National Bank of Damariscotta 245,000.00 5.25%183 30 57 BANK - CD-Tristate Capital Bank 100,000.00 5.12%334 60 58 BANK- CD - Bath Savings Institution 245,000.00 4.61%181 30 58 BANK- CD - Caldwell Bank & Trust Co.245,000.00 5.60%550 30 58 BANK- CD - SpiritBank 240,000.00 5.00%182 30 58 BANK- CD - First Capital Bank 240,000.00 5.10%365 60 58 BANK- CD - First State Bank Farnam 240,000.00 5.15%183 30 58 BANK- CD - Flatwater Bank 240,000.00 5.30%366 30 58 BANK- CD - Forbright Bank 240,000.00 5.50%366 30 58 BANK- CD - Golden State Bank 240,000.00 4.85%366 60 58 BANK- CD - KS Statebank 240,000.00 5.15%365 60 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 9/30/2024 58 BANK- CD - One World Bank 240,000.00 5.05%365 60 58 BANK- CD - Pacific National Bank 240,000.00 5.00%367 60 58 BANK- CD - Plains Commerce Bank 240,000.00 5.00%367 30 58 BANK- CD - Royal Business Bank 240,000.00 4.30%365 60 58 BANK- CD - Traditional Bank, Inc 240,000.00 5.05%182 30 58 BANK -CD- Truxton Trust Company 240,000.00 5.45%366 30 58 BANK -CD- Tristate Capital Bank 100,000.00 5.12%334 60 59 BANK - CD - Financial FSB 200,000.00 5.05%365 30 59 BANK - CD - Presence Bank 240,000.00 4.90%733 90 61 BANK - CD - ACB Bank 245,000.00 5.00%366 30 61 BANK - CD - American Metro Bank 240,000.00 5.10%186 30 61 BANK - CD - Asian Bank 240,000.00 4.75%365 30 61 BANK - CD - Harmony Bank 240,000.00 5.15%365 60 61 BANK - CD - American Bank of Freedom 240,000.00 4.75%365 60 61 BANK - CD - Bank Iowa 240,000.00 5.37%335 30 61 BANK - CD- Bank of Deerfield 240,000.00 4.95%367 60 61 BANK - CD- Bank of Houston 240,000.00 5.20%368 30 61 BANK - CD - Bank of the Ozarks 240,000.00 4.00%182 30 61 BANK - CD - Charter West Bank 240,000.00 5.00%547 60 61 BANK - CD - Community Bank of Oelwein 240,000.00 5.10%184 30 61 BANK - CD - Community Savings Bank 235,000.00 5.50%366 30 61 BANK - CD - DMB Community Bank 240,000.00 3.95%367 60 61 BANK - CD - Exchange Bank 240,000.00 5.40%368 30 61 BANK - CD - First National Bank of McGregor DBA YBFL 240,000.00 5.20%732 90 61 BANK - CD - First Security Bank of Deer Lodge 240,000.00 5.00%367 60 61 BANK - CD - First Southeast Bank 240,000.00 5.35%365 60 61 BANK - CD - First State Bank of DeQueen 240,000.00 5.15%366 60 61 BANK - CD - Gold Coast Bank 230,000.00 5.40%365 60 61 BANK - CD - High Plains Bank (FKA 1st State Bank)240,000.00 5.05%365 60 61 BANK - CD - Lone Star Capital Bank 240,000.00 5.00%367 30 61 BANK - CD - MainStreet Bank 240,000.00 4.97%730 90 61 BANK - CD - Maplemark Bank 245,000.00 5.10%366 30 61 BANK - CD - MCS Bank 240,000.00 5.05%368 30 61 BANK - CD - Milledgeville State Bank 240,000.00 5.17%365 60 61 BANK - CD - Modern Bank, National Association 240,000.00 5.65%732 60 61 BANK - CD - Preferred Bank 240,000.00 5.25%275 30 61 BANK - CD - Premier Bank 240,000.00 5.50%367 30 61 BANK- CD - Sawyer Savings Bank 240,000.00 4.60%731 30 61 BANK- CD - Schertz Bank & Trust 235,000.00 5.20%733 90 61 BANK- CD - Tipton Latham Bank, NA 245,000.00 4.30%365 60 61 BANK - CD -Valley State Bank 240,000.00 5.35%550 30 61 BANK - CD -Waldo State Bank 240,000.00 5.00%365 30 61 BANK - CD -West Pointe Bank 240,000.00 5.00%367 60 61 BANK - CD -Watermark Bank 240,000.00 5.20%365 60 67 BANK - CD - F&M Bank 240,000.00 5.00%367 30 67 BANK - CD - Global One Bank (fka Chappell Hill Bank)240,000.00 5.25%365 30 78 BANK - CD -Veritex Community Bank 240,000.00 4.91%365 60 $28,631,461.08 01 FMTMM Treasury 503,677.91 4.90%1 1 19 FMTMM Treasury 1,344.84 4.90%1 1 52 FMTMM Treasury 505,379.54 4.90%1 1 INVESTMENT TIME UNTIL FAIR MARKET MATURITY MATURITY TYPE OF INVESTMENT VALUE RATE LENGTH CITY OF GALESBURG INVESTMENT SUMMARY BY TYPE 9/30/2024 53 FMTMM Treasury 0.00 4.90%1 1 58 FMTMM Treasury 0.00 4.90%1 1 59 FMTMM Treasury 0.00 4.90%1 1 61 FMTMM Treasury $0.00 4.90%1 1 78 FMTMM Treasury 500,354.81 4.90%1 1 $1,510,757.10 85 CASH PRINCIPAL W TRUST 2,782,361.66 0.00%1 1 88 INVEST - PRINCIPAL/TRUST 81,505.29 0.00%1 1 89 INVEST - PRINCIPAL/TRUST 548,118.36 0.00%1 1 $3,411,985.31 01 $0.00 0.00 0.00%0 0 19 US TREASURY 51,131.64 4.10%1,825 120 58 US Treasury 0.00 0.00%0 0 61 US Treasury 0.00 0.00%0 0 $51,131.64 GRAND TOTAL INVESTMENTS $74,564,941.36 IL FUNDS, SAV & WFTMM 59.7% BANK -CD 40.3% U.S. TREASURY 0.1% Total Investment By Type 09/30/2024 User: Printed:11/08/2024 - 5:42PM shelms Transactions by Account Batch:00018.11.2024 Accounts Payable Account Number Vendor AmountDescription PO No Date 001-0000-10407-00 CDS Office Systems, Inc 28 sets of Seiko vehicle printers and mounts for the KCSO 20,384.00 000009281911/08/2024 001-0000-10407-00 CDS Office Systems, Inc 28 sets of Seiko vehicle printers and mounts for the KCSO 2,212.00 000009281911/08/2024 001-0000-10407-00 D.A. Hoerr & Sons, Inc.Trees for the Library 340.5011/08/2024 001-0000-10407-00 D.A. Hoerr & Sons, Inc.Trees for the Library 453.0011/08/2024 001-0000-10407-00 Amanda Jennings Cell Phone Allowance - AJennings 15.0010/31/2024 001-0000-10407-00 Stratus Networks, Inc 11/24 Service - Acct #7483 499.9511/08/2024 001-0000-10701-00 66Degrees, LLC 01/25 - 02/25 - Google Workspace Enterprise 127.4511/08/2024 001-0000-10701-00 Breton SmarTek 01/25 - 11/25 - FireQ Standard Subscription Service 600.0011/08/2024 001-0000-10701-00 CivisPlus LLC 2025 - Archiving Subscription 1,152.9911/08/2024 001-0000-10701-00 CivisPlus LLC 2025 - Archiving Subscription 1,152.9811/08/2024 001-0000-10701-00 Hewlett Packard Enterprise Company 01/25-12/25 HP support renewal - City Hall 8,888.68 000009284211/08/2024 001-0000-10701-00 Hewlett Packard Enterprise Company 06/25 -12/25 HP support renewal - GPD 2,766.54 000009284211/08/2024 001-0000-10801-00 Nichols Diesel Service, Inc Return Fuel Filters -160.0210/31/2024 001-0000-10801-00 Nichols Diesel Service, Inc Fuel Filters 248.6410/31/2024 001-0000-10801-00 Valley Distribution Corp.Engine Oil 876.7010/31/2024 001-0000-10802-00 Herr Petroleum Corp 2100.00 Gal Diesel #1, 4900.00 Gal Diesel #2 21,697.33 000009263411/08/2024 001-0000-20102-00 Stratus Networks, Inc 11/24 Service - Acct #7382 1,730.9511/08/2024 001-0000-22007-00 Illinois Office of the Attorney General 10/24 Sex Offender Registration Fund 0958 225.0011/08/2024 001-0000-22007-00 Illinois State Police 10/24 Offender Registration Fund 280.0011/08/2024 001-0000-22007-00 Treasurer of the State of Illinois 10/24 Sex Offender Registration Collections Fund 527 45.0011/08/2024 001-0000-36010-00 James Construction Inc Refund for Overpayment of Permit #5195 3,290.5911/08/2024 66,827.28Subtotal for Divison: 0000 001-0105-54000-00 Dwight White Cell Phone Allowance 30.0010/31/2024 001-0105-54000-00 Bradley Hix Cell Phone Allowance 30.0010/31/2024 001-0105-54000-00 Steve Cheesman Cell Phone Allowance 30.0010/31/2024 001-0105-54000-00 Heather Acerra Cell Phone Allowance 30.0010/31/2024 120.00Subtotal for Divison: 0105 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 1 24-8019 Account Number Vendor AmountDescription PO No Date 001-0110-54000-00 Eric Hanson Cell Phone Allowance 30.0010/31/2024 001-0110-54000-00 Cathy St George Cell Phone Allowance 30.0010/31/2024 001-0110-54000-00 Kristin Robinson Cell Phone Allowance 30.0010/31/2024 90.00Subtotal for Divison: 0110 001-0115-51000-00 SpringbrookSoftware LLC 10/24 Civic Pay 39.0011/08/2024 001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 30.0010/31/2024 001-0115-61000-00 Office Specialists, Inc.Return Stamp Pad Ink -30.5911/08/2024 001-0115-61000-00 Office Specialists, Inc.Return Replacement Ink Stamp Pad -14.4611/08/2024 001-0115-61000-00 Office Specialists, Inc.Stamp Pad Ink 30.5911/08/2024 54.54Subtotal for Divison: 0115 001-0120-54000-00 Janet Lytle Cell Phone Allowance 30.0010/31/2024 001-0120-54000-00 Jessica Pease Cell Phone Allowance 30.0010/31/2024 60.00Subtotal for Divison: 0120 001-0145-51010-00 Davis & Campbell LLC 43,901.2511/08/2024 43,901.25Subtotal for Divison: 0145 001-0160-59521-00 Knox County Humane Society 12/24 Animal Control Contract as per existing agreement 19,510.00 000009265611/08/2024 001-0160-59523-00 Galesburg Downtown Council 2023 Property Tax Levy received 10/25/24 - Maintenance 481.5011/08/2024 001-0160-59523-00 Galesburg Downtown Council 2023 Property Tax Levy received 10/25/24 - Add'l Maintenance 722.2511/08/2024 20,713.75Subtotal for Divison: 0160 001-0205-51000-00 SpringbrookSoftware LLC 10/24 Civic Pay 94.7511/08/2024 001-0205-51000-00 US Sterling Capital Corp., Inc.GBank 240.0011/08/2024 001-0205-54000-00 Tanya Billeter Cell Phone Allowance 30.0010/31/2024 001-0205-54000-00 Bobbi Chockley Cell Phone Allowance 30.0010/31/2024 001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0010/31/2024 001-0205-54000-00 Jennifer O'hern Cell Phone Allowance 30.0010/31/2024 001-0205-54000-00 Sharon Heiden Cell Phone Allowance 30.0010/31/2024 001-0205-54000-00 Denise Hensley Cell Phone Allowance 30.0010/31/2024 514.75Subtotal for Divison: 0205 001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 30.0010/31/2024 001-0207-54000-00 Orlando Lucero Cell Phone Allowance 30.0010/31/2024 001-0207-54000-00 Cameron Lemaster Cell Phone Allowance 30.0010/31/2024 001-0207-55800-00 66Degrees, LLC 11/24 -12/24 - Google Workspace Enterprise 127.4511/08/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 2 Account Number Vendor AmountDescription PO No Date 217.45Subtotal for Divison: 0207 001-0305-51500-00 Gatehouse Media Notice to Bidders 178.0611/08/2024 001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 30.0010/31/2024 208.06Subtotal for Divison: 0305 001-0306-51000-00 SpringbrookSoftware LLC 10/24 Civic Pay 6.5011/08/2024 001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0010/31/2024 001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0010/31/2024 001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0010/31/2024 001-0306-54000-00 Daniel Koerner Cell Phone Allowance 30.0010/31/2024 001-0306-54000-00 Eric Heiden Cell Phone Allowance 30.0010/31/2024 001-0306-55400-00 Kendall Zimmerman Call out Fee - 131 N Cherry St 50.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Call out Fee - 672 Mulberry 50.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1049 / 1055 Grand 136.5311/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 367 Lincoln St 500.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 742 Phillips St 550.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 281 Sumner 367.1511/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 772 Monmouth Blvd 200.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 526 W South 6,925.3611/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 243 Highland Ave 150.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 435 N Broad 145.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 52 Arnold 270.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1127 Willard St 400.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1786 Bateman 250.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 215 S Pearl 400.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1280 Grand Ave 350.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1217 S Pearl 2,350.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 286 Fulton 200.0011/08/2024 001-0306-55400-00 Werner Restoraton Services, Inc.Board UP Services - 1911 E Main St 315.4411/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 289 S Chambers 150.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 208.20 208.2011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1352 N Kellogg 513.2311/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1916 E Main 117.1511/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 362 N Broad St 800.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 100 S Whitesboro 217.1511/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 435 N Broad St 150.0011/08/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 3 Account Number Vendor AmountDescription PO No Date 001-0306-55400-00 Kendall Zimmerman Call out Fee - 32 Allens 50.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 976 Beecher Ave 400.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 560 Monmouth Blvd 200.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Call out Fee - 357 W Brooks 50.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1150 W Carl Sandburg 4,451.6611/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 461 E Losey 173.2311/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 201 N Pearl 1,171.5311/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1911 E Main St 65.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 148 Garfield Ave 100.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1126 Emery St 150.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 1614 E Knox 200.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 584 W South 3,900.2511/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 212 Allens Ave 100.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 589 S Pearl 500.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 567 S Henderson 115.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 850 Monmouth Blvd 115.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 259-261 N Seminary St 100.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 881 Day 100.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 745 Ave B 250.0011/08/2024 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 239 S Cherry St 150.0011/08/2024 001-0306-61000-00 Office Specialists, Inc.Business Card 35.9011/08/2024 001-0306-61000-00 Office Specialists, Inc.Sign Here Flags, Markers, Post-it Pads, Paper, Binder Clips 87.5611/08/2024 28,386.84Subtotal for Divison: 0306 001-0410-51000-00 SpringbrookSoftware LLC 10/24 Civic Pay 6.5011/08/2024 001-0410-54000-00 Matthew Kirgan Cell Phone Allowance 30.0010/31/2024 001-0410-54000-00 Michael Doi Cell Phone Allowance 15.3610/31/2024 001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0010/31/2024 001-0410-54000-00 Jamie West Cell Phone Allowance 30.0010/31/2024 001-0410-61000-00 Office Specialists, Inc.Paper, Note Pads, Stick-It Note 23.7411/08/2024 001-0410-61000-00 Office Specialists, Inc.Desk Calendar 24.9911/08/2024 160.59Subtotal for Divison: 0410 001-0445-54000-00 Myron Miller Cell Phone Allowance 30.0010/31/2024 001-0445-55500-00 Valley Distribution Corp.Engine Oil 20.0010/31/2024 001-0445-55700-00 American Pest Control Inc 10/24 Pest Service 40.0011/08/2024 001-0445-57500-00 Vestis 10/24 Service 85.6811/08/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 4 Account Number Vendor AmountDescription PO No Date 001-0445-57500-00 Vestis 10/24 Service 85.6811/08/2024 001-0445-62500-00 Yemm Chevrolet, Inc-Geo TPMS Sensor #162 47.9511/08/2024 001-0445-62500-00 Ford of Galesburg Nut Kit #160 150.0011/08/2024 001-0445-62500-00 Advance Auto Parts Oil Filter #162 3.5211/08/2024 001-0445-63000-00 Advance Auto Parts Battery 7.5911/08/2024 470.42Subtotal for Divison: 0445 001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0010/31/2024 001-0450-54000-00 Marc McMahon Cell Phone Allowance 30.0010/31/2024 001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0010/31/2024 001-0450-55500-00 Nichols Diesel Service, Inc Removed & Replaced Filters, Housing, Screen, Regulator #108 1,718.3111/08/2024 001-0450-55700-00 Galesburg Welding, Inc Welding to Gate Opener 313.0011/08/2024 001-0450-55700-00 American Pest Control Inc 10/24 Pest Service 50.0011/08/2024 001-0450-55700-00 American Pest Control Inc 10/24 Pest Service 75.0011/08/2024 001-0450-61000-00 Office Specialists, Inc.Desk Pads, Planner, Calendar Refill 34.7711/08/2024 001-0450-65000-00 Office Specialists, Inc.Trash Bags 120.3011/08/2024 001-0450-65000-00 Office Specialists, Inc.Paper Towels 97.3411/08/2024 001-0450-65500-00 Galesburg Electric, Inc.Dimmer Knob, Batteries 8.9311/08/2024 001-0450-65500-00 Galesburg Welding, Inc Plate Pipes for Street Gate Opener 233.8411/08/2024 2,741.49Subtotal for Divison: 0450 001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Anthony Oligney-Estill Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Lane Mings Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Christopher Hootman Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Mark McLaughlin Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Russell Idle Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Magdalene Semington Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0010/31/2024 001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0010/31/2024 001-0510-54500-00 Mayra Duran Meals - Fuel - Field Training Officer - Champaign IL - MDuran 183.5511/08/2024 001-0510-54500-00 Nathan Lewis Meals - Basic Swat - E Moline IL - NLewis 35.0011/08/2024 001-0510-54500-00 Phillip Parks Meals - Basic Swat - E Moline IL - PParks 35.0011/08/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 5 Account Number Vendor AmountDescription PO No Date 001-0510-55700-00 American Pest Control Inc 10/24 Pest Service 55.0011/08/2024 001-0510-57500-00 JSLK Management Iowa LLC 2024 Police Uniform Cleaning as per agreement. - Anderson 10.25 000009263811/08/2024 001-0510-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 207.7011/08/2024 001-0510-61000-00 Office Specialists, Inc.Cups 47.3911/08/2024 001-0510-61700-00 CDS Office Systems, Inc 13 sets of Seiko vehicle printers and mounting brackets for the 10,491.00 000009281811/08/2024 001-0510-61700-00 Unmanned Vehicle Technologies Monitor Stations, Battery Stations 3,839.3111/08/2024 001-0510-61700-00 ProPhoenix Corporation ProPhoenix - E-Seek M260 Drivers License Card Reader Bundle 8,625.00 000009275611/08/2024 001-0510-65500-00 Ray O'Herron Co., Inc.Dash Mount for computer installation in 13 squad cars 5,780.00 000009281711/08/2024 001-0510-66500-00 Super Smart Shoppers Evidence Boxes 129.1411/08/2024 29,828.34Subtotal for Divison: 0510 001-0525-54700-00 Grant Morris Mileage Reimbursement - GMorris 84.4211/08/2024 84.42Subtotal for Divison: 0525 001-0550-54000-00 Amanda Jennings Cell Phone Allowance 15.0010/31/2024 001-0550-54000-00 Raymundo Martinez Cell Phone Allowance 30.0010/31/2024 001-0550-54000-00 Joshua Simons Cell Phone Allowance 30.0010/31/2024 001-0550-54500-00 Jamie Colwell Meals - IPSTA Conference - Springfield IL - JColwell 91.0011/08/2024 001-0550-54500-00 Sabrina Asencio Meals - IPSTA Conference - Springfield IL- SAsencio 91.0011/08/2024 001-0550-54500-00 Amanda Jennings Meals - IPSTA Conference - Springfield IL - AJennings 91.0011/08/2024 001-0550-54500-00 Jennifer Tucker Meals - IPSTA Conference - JTucker 91.0011/08/2024 001-0550-61000-00 Office Specialists, Inc.Labels 39.4611/08/2024 001-0550-61000-00 Office Specialists, Inc.Note Pads, Folders, Tape, Tape Dispenser, Pens 189.5811/08/2024 001-0550-61000-00 Office Specialists, Inc.Post-It Notes 35.6311/08/2024 703.67Subtotal for Divison: 0550 001-0605-54000-00 John Seitz Cell Phone Allowance 30.0010/31/2024 001-0605-54000-00 Derek Perry Cell Phone Allowance 30.0010/31/2024 001-0605-54000-00 James Pendergast Cell Phone Allowance 20.1610/31/2024 001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0010/31/2024 001-0605-54000-00 David Farrell Cell Phone Allowance 8.6410/31/2024 001-0605-54000-00 Randy Hovind Cell Phone Allowance 30.0010/31/2024 001-0605-54000-00 Jennifer Moser Cell Phone Allowance 30.0010/31/2024 001-0605-55500-00 Alexis Fire Equipment Co., Inc.Rebuilt Alternator #54 965.0011/08/2024 001-0605-55700-00 American Pest Control Inc 10/24 Pest Service 55.0011/08/2024 001-0605-55700-00 American Pest Control Inc 10/24 Pest Service 55.0011/08/2024 001-0605-55700-00 American Pest Control Inc 10/24 Pest Service 55.0011/08/2024 001-0605-55700-00 Maska Heating and Cooling, LLC Repair Start-Run Capacitor, New Filter 265.0011/08/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 6 Account Number Vendor AmountDescription PO No Date 001-0605-55800-00 Breton SmarTek 11/24 -12/24 - FireQ Standard Subscription Service 120.0011/08/2024 001-0605-61000-00 Office Specialists, Inc.Labels 36.1611/08/2024 001-0605-62500-00 Pomp's Tire - Galesburg Tires #50 259.6011/08/2024 001-0605-62500-00 Alexis Fire Equipment Co., Inc.Parts to Repair Unit# 51 243.6411/08/2024 001-0605-62500-00 Advance Auto Parts Conduit #57 26.5011/08/2024 001-0605-62500-00 Napa Auto Parts Mounting Kit #50 33.0911/08/2024 001-0605-65000-00 Ray O'Herron Co., Inc.Siren Kits #59 1,313.0011/08/2024 001-0605-65000-00 Ray O'Herron Co., Inc.Light Bars #59 1,662.3411/08/2024 001-0605-65000-00 Ray O'Herron Co., Inc.Light Bars #57 1,662.3311/08/2024 001-0605-65000-00 Ray O'Herron Co., Inc.Siren Kits #57 1,313.0011/08/2024 001-0605-65000-00 Ray O'Herron Co., Inc.Siren Kits #56 1,313.0011/08/2024 001-0605-65000-00 Office Specialists, Inc.Paper Towels 52.5611/08/2024 001-0605-65000-00 Office Specialists, Inc.Cleaner 67.8411/08/2024 001-0605-65000-00 Office Specialists, Inc.Paper Towels, Disinfectant Spray, Dish Soap, Cleaner 127.1911/08/2024 001-0605-65500-00 Ray O'Herron Co., Inc.Light Bars #56 1,662.3311/08/2024 001-0605-65500-00 Supreme Radio Communications, Inc.Interface Cables 103.0011/08/2024 001-0605-65500-00 Supreme Radio Communications, Inc.Microphone, Remote Speaker 116.8011/08/2024 001-0605-66000-00 Galesburg Electric, Inc.Electrical Plug 16.6311/08/2024 001-0605-67500-00 Andrew Spataro Safety Toe Boots 93.9811/08/2024 001-0605-67500-00 Ray O'Herron Co., Inc.Collar Pin - Pendergast 60.5111/08/2024 001-0605-67500-00 Ray O'Herron Co., Inc.Collar Brass - Walters 56.2411/08/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Stocking Hat - MCain 171.8211/08/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - MCain 119.9811/08/2024 001-0605-67500-00 Midwest Uniform Supply, Inc Hat - CHarkey 16.5011/08/2024 001-0605-68600-00 Office Specialists, Inc.Nitrile Gloves 68.7311/08/2024 12,290.57Subtotal for Divison: 0605 001-0630-54500-00 Randy Hovind Meals, Mileage - IEMA Regional Meeting - Dixon IL - RHovind 142.3411/08/2024 142.34Subtotal for Divison: 0630 Subtotal for Fund 001 207,515.76 011-0000-66000-00 Galesburg Builders Supply, Inc 2024 Supply of Concrete 1,451.25 000009261911/08/2024 011-0000-66000-00 Tazewell County Asphalt Co, Inc 2024 Supply of Hot Mix Asphalt 3,668.96 000009276811/08/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 1,246.50 000009261611/08/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 822.50 000009261211/08/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of PP2 Mix Concrete 399.38 000009261811/08/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 7 Account Number Vendor AmountDescription PO No Date 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 32.90 000009261211/08/2024 011-0000-66000-00 Gunther Construction Co., a div. of UCM, Inc2024 Supply of CA 6 (Crushed White Stone) 3,408.44 000009261011/08/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Concrete 761.75 000009261611/08/2024 011-0000-66000-00 Roanoke Concrete Products Co 2024 Supply of Flowable Mix 2 246.75 000009261211/08/2024 011-0000-66000-00 Roanoke Concrete Products Co Addt'l Supply of Flowable Mix 2 542.85 000009261211/08/2024 12,581.28Subtotal for Divison: 0000 Subtotal for Fund 011 12,581.28 012-0000-51000-00 Freelance (Green Dragon Fairway Designs)Graphic Design for Tee Map Signs 720.0011/08/2024 012-0000-66000-00 Sign Depot Express, Inc Aluminum Signs 450.0011/08/2024 1,170.00Subtotal for Divison: 0000 Subtotal for Fund 012 1,170.00 014-0000-51000-00 Klingner & Associates P.C.2024 Bridge Inspections 724.00 000009276311/08/2024 014-0000-55500-00 Galesburg Welding, Inc Making New Bracket for Light on Paint Machine 81.7811/08/2024 014-0000-55700-00 Midstate Manufacturing, Inc.Powder Coating of Sign Post 175.0011/08/2024 014-0000-55700-00 Galesburg Welding, Inc Welded Sign Bases for Downtown & Quiet Zone Crossings 1,057.4011/08/2024 014-0000-64500-00 Galesburg Electric, Inc.Connectors, Conduit & Fittings, Ground Rods, Batteries, Nuts 210.8811/08/2024 014-0000-64500-00 Galesburg Electric, Inc.Zip Ties 191.0011/08/2024 014-0000-64500-00 Galesburg Electric, Inc.Marking Paint 579.4811/08/2024 014-0000-64500-00 Sherwin Williams Co.Steering Cable Kit 400.0011/08/2024 014-0000-64500-00 Galesburg Electric, Inc.Photocell 15.7711/08/2024 014-0000-66000-00 Gierke-Robinson Co Warning Tiles, Edgers 1,006.5911/08/2024 4,441.90Subtotal for Divison: 0000 Subtotal for Fund 014 4,441.90 016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0010/31/2024 016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0010/31/2024 016-0000-54000-00 Andrew Swanson Cell Phone Allowance 30.0010/31/2024 016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0010/31/2024 016-0000-54000-00 Michael Ingles Cell Phone Allowance 30.0010/31/2024 016-0000-54000-00 Allison Buccalo Cell Phone Allowance 30.0010/31/2024 180.00Subtotal for Divison: 0000 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 8 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 016 180.00 018-0000-55700-00 Concrete Polyfix Inc Inlet repairs on CSBD and Montague Drive 5,000.00 000009282811/08/2024 018-0000-62500-00 Coe Equipment, Inc Coupler Kit #131 115.5911/08/2024 018-0000-62500-00 Advance Auto Parts Washer Pump #125 16.4011/08/2024 018-0000-62500-00 Key Equipment & Supply Co Dirt Shoe Kit #128 4,035.8511/08/2024 018-0000-62500-00 Napa Auto Parts Washer Pump #125 18.1911/08/2024 9,186.03Subtotal for Divison: 0000 Subtotal for Fund 018 9,186.03 019-0000-10701-00 CivisPlus LLC 2025 - Archiving Subscription 1,152.9811/08/2024 019-0000-20102-00 Stratus Networks, Inc 11/24 Service - Acct #7382 290.3911/08/2024 1,443.37Subtotal for Divison: 0000 019-1905-51000-00 Amilia Technologies USA Inc.10/24 Service Fee for Transactions 348.4011/08/2024 019-1905-51500-00 Gatehouse Media Notice to Bidders 128.1211/08/2024 019-1905-51500-00 WGIL/WAAG/WLSR, Inc.10/24 Radio Ads 583.0011/08/2024 019-1905-51500-00 WMOI - FM 10/24 Radio Ads 260.0011/08/2024 019-1905-54000-00 Angela Buchen Cell Phone Allowance 30.0010/31/2024 019-1905-54000-00 Hannah Johnson Cell Phone Allowance 30.0010/31/2024 019-1905-54000-00 Don Miles Cell Phone Allowance 30.0010/31/2024 019-1905-55000-00 Joshua Derry CDL Renewal Reimbursement - JDerry 30.0011/08/2024 019-1905-55000-00 Zachary Parmenter CDL Renewal Reimbursement 30.0011/08/2024 019-1905-55800-00 Amilia Technologies USA Inc.10/24 Service 499.0011/08/2024 019-1905-62500-00 Pomp's Tire - Galesburg Tires #580 208.0411/08/2024 2,176.56Subtotal for Divison: 1905 019-1910-55700-00 W.F. Scott Painting & Decorating, Inc Painting various public areas of City Hall as per bid specs - [R 32,100.00 000009280811/08/2024 019-1910-55700-00 Helm Mechanical / Helm Service Repair AHU 593.6311/08/2024 019-1910-55700-00 Helm Mechanical / Helm Service Repaired Heating Valves, Cleaned Condenser Coils 523.0011/08/2024 019-1910-55700-00 American Pest Control Inc 10/24 Pest Service 50.0011/08/2024 019-1910-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 233.0611/08/2024 33,499.69Subtotal for Divison: 1910 019-1911-55700-00 American Pest Control Inc 10/24 Pest Service 65.0011/08/2024 019-1911-55700-00 Howe Overhead Doors, Inc.Serviced Door & Operator, Replaced Door Shaft and Springs 642.0011/08/2024 019-1911-55700-00 Howe Overhead Doors, Inc.Serviced Door & Operator, Reattached Arm, Reset Limits 150.0011/08/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 9 Account Number Vendor AmountDescription PO No Date 019-1911-57500-00 Vestis 10/24 Service 26.7011/08/2024 019-1911-57500-00 Vestis 09/24 Service 26.7011/08/2024 019-1911-57500-00 Vestis 10/24 Service 26.7011/08/2024 019-1911-57500-00 Vestis 09/24 Service 26.7011/08/2024 019-1911-65000-00 Office Specialists, Inc.Paper Towels 82.4011/08/2024 019-1911-65000-00 Office Specialists, Inc.Hand Soap, Napkins 52.1011/08/2024 1,098.30Subtotal for Divison: 1911 019-1915-51000-00 Klingner & Associates P.C.Asbestos - ON Custer Park 778.1811/08/2024 019-1915-54000-00 Aaron Young Cell Phone Allowance 30.0010/31/2024 019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0010/31/2024 019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0010/31/2024 019-1915-55700-00 Royal Cleaning Services 11/24 Cleaning Services 588.0011/08/2024 019-1915-55700-00 Liqui-Green Lawn & Tree Care Tree Deep Feed Insect Control 60.0011/08/2024 019-1915-56000-00 Terry Allen, Inc Portable Rest Room - Bateman Park 170.0011/08/2024 019-1915-57500-00 Vestis 10/24 Service 74.8611/08/2024 019-1915-62500-00 Midstate Manufacturing, Inc.Hose Assembly #506 129.6411/08/2024 019-1915-62500-00 Nichols Diesel Service, Inc Cable #506 70.9011/08/2024 019-1915-62500-00 Nichols Diesel Service, Inc Adjuster #506 136.7411/08/2024 019-1915-62500-00 German-Bliss Equipment Deck Kit #549 147.6411/08/2024 019-1915-62500-00 Advance Auto Parts Oil Filter #506 38.1911/08/2024 019-1915-62500-00 Cozadd Diesel Service, Inc Battery Cable #506 48.5011/08/2024 019-1915-62510-00 Herr Petroleum Corp 281 Gal Diesel #2, 386.30 Gal Unleaded Ethanol 1,835.77 000009262811/08/2024 019-1915-65000-00 Office Specialists, Inc.Facial Tissues 119.9811/08/2024 019-1915-65500-00 Martin, Inc Screws, Nuts 20.6511/08/2024 4,309.05Subtotal for Divison: 1915 019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0010/31/2024 019-1920-55700-00 J.P. Benbow, Inc.Replaced Silcock 137.6211/08/2024 019-1920-57500-00 Vestis 10/24 Service 58.2311/08/2024 019-1920-61000-00 Office Specialists, Inc.Name Badges 21.6011/08/2024 019-1920-61000-00 Office Specialists, Inc.Envelopes 16.9411/08/2024 019-1920-62510-00 Herr Petroleum Corp 207.80 Gal Diesel #2, 151.60 Gal Unleaded Ethanol 1,013.91 000009262911/08/2024 019-1920-64000-00 HORNUNG'S GOLF PRODUCTS, INC Grip Tape, Gloves, Tour Wrap 455.9011/08/2024 019-1920-64125-00 Butch's Pizza Inc.Misc Pizzas 22.0011/08/2024 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 362.3211/08/2024 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 139.6011/08/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 10 Account Number Vendor AmountDescription PO No Date 019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 42.9011/08/2024 019-1920-65000-00 Office Specialists, Inc.Paper Towels, Coffee Sticks 54.8211/08/2024 019-1920-65000-00 Office Specialists, Inc.Bleach, Toilet Paper, Air Freshener, Disinfectant Wipes 121.2011/08/2024 019-1920-66000-00 Vulcan, Inc.Sign Blanks 399.0011/08/2024 019-1920-88300-00 M&M Golf Cars, LLC 10/24 - 4 Golf Cars - Short Term Lease Payment 533.3411/08/2024 3,409.38Subtotal for Divison: 1920 019-1935-57500-00 Vestis 10/24 Service 454.4811/08/2024 454.48Subtotal for Divison: 1935 019-1940-61000-00 Office Specialists, Inc.Business Card 48.9911/08/2024 48.99Subtotal for Divison: 1940 019-1955-65000-00 Office Specialists, Inc.Toilet Cleaner 92.2611/08/2024 92.26Subtotal for Divison: 1955 019-1960-65000-00 Office Specialists, Inc.Facial Tissue, Paper Towels 148.8111/08/2024 148.81Subtotal for Divison: 1960 019-1965-54000-00 Roger Darst Cell Phone Allowance 30.0010/31/2024 019-1965-57500-00 Vestis 10/24 Service 39.4411/08/2024 019-1965-62500-00 Advance Auto Parts Battery #587 78.5811/08/2024 019-1965-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL SI - DELIVERED - QTY 5.50 761.7511/08/2024 019-1965-66000-00 Galesburg Builders Supply, Inc CA-6 Stone 355.2511/08/2024 019-1965-66000-00 Galesburg Builders Supply, Inc CA-6 Stone 373.3811/08/2024 1,638.40Subtotal for Divison: 1965 019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0010/31/2024 019-1975-55500-00 Nichols Diesel Service, Inc Removed and Replaced Pump, Filter & Sensor #106 1,481.1611/08/2024 019-1975-55700-00 Liqui-Green Lawn & Tree Care Tree Injection - EAB Treatment 4,997.0011/08/2024 019-1975-65500-00 Martin, Inc Chain Sprocket 77.4111/08/2024 019-1975-65500-00 Kaser Power Equipment Inc Chain Sprockets, Bars 192.8711/08/2024 019-1975-65500-00 Martin, Inc Chain Loop 34.9911/08/2024 019-1975-66500-00 Martin, Inc Chainsaws 1,540.3411/08/2024 8,353.77Subtotal for Divison: 1975 Subtotal for Fund 019 56,673.06 020-0000-55700-00 Howe Overhead Doors, Inc.Serviced Gate Operator & Adjusted Photocell Eyes 137.5011/08/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 11 Account Number Vendor AmountDescription PO No Date 020-0000-55700-00 Howe Overhead Doors, Inc.Installed Fence Post & Gate 850.0011/08/2024 020-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL SI - DELIVERED - QTY 3.50 484.7511/08/2024 020-0000-66000-00 Galesburg Builders Supply, Inc Expansion Joint 29.2511/08/2024 020-0000-66000-00 Galesburg Builders Supply, Inc CA-6 Stone 350.1811/08/2024 1,851.68Subtotal for Divison: 0000 Subtotal for Fund 020 1,851.68 021-0000-66500-00 Municipal Emergency Services, Inc Rescue Arizona Vortex 2 multipod #24-29 5,349.02 000009280211/08/2024 5,349.02Subtotal for Divison: 0000 Subtotal for Fund 021 5,349.02 023-0000-51500-00 Gatehouse Media Notice to Bidders 130.3911/08/2024 023-0000-83100-00 Lambasio, Inc.Replaced Copper Waste Piping, Install Sump Pump - 835 Pine St 2,908.9011/08/2024 3,039.29Subtotal for Divison: 0000 Subtotal for Fund 023 3,039.29 030-0000-20102-00 Stratus Networks, Inc 11/24 Service - Acct #7382 126.9511/08/2024 126.95Subtotal for Divison: 0000 030-0320-55500-00 Springfield Mass Transit District Repaired Walk on Door, Replaced Main Circuit Board 1,241.3509/30/2024 030-0320-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 83.9910/31/2024 030-0320-61000-00 Office Specialists, Inc.Desk Pad Calendar 18.9910/31/2024 030-0320-61000-00 Office Specialists, Inc.Calendars 122.1510/31/2024 030-0320-61000-00 Office Specialists, Inc.Desk Pad Calendar 16.9910/31/2024 030-0320-61000-00 Office Specialists, Inc.Cable Cover 36.0509/30/2024 030-0320-62500-00 Napa Auto Parts Fleet Pads, Fluid Filter 227.6309/30/2024 030-0320-62510-00 Herr Petroleum Corp 322.20 Gal Unleaded Ethanol 809.86 000009262710/31/2024 030-0320-62510-00 Herr Petroleum Corp 229.30 Gal Unleaded Ethanol 680.12 000009262709/30/2024 030-0320-62510-00 Herr Petroleum Corp 320.20 Gal Unleaded Ethanol 854.16 000009262710/31/2024 030-0320-62510-00 Herr Petroleum Corp 256.80 Gal Unleaded Ethanol 683.37 000009262710/31/2024 030-0320-62510-00 Herr Petroleum Corp 305.00 Gal Unleaded Ethanol 813.62 000009262710/31/2024 030-0320-62510-00 Herr Petroleum Corp 269.00 Gal Unleaded Ethanol 715.83 000009262710/31/2024 030-0320-62510-00 Herr Petroleum Corp 317.80 Gal Unleaded Ethanol 798.82 000009262710/31/2024 030-0320-65500-00 Napa Auto Parts Cable Tie 8.7810/31/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 12 Account Number Vendor AmountDescription PO No Date 7,111.71Subtotal for Divison: 0320 030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0010/31/2024 030-0370-55500-00 Cummins Sale & Service 2,115.9810/31/2024 030-0370-55500-00 A-L-L Equipment Service Compressor 1,776.0010/31/2024 030-0370-55700-00 American Pest Control Inc 10/24 Pest Service 65.0010/31/2024 030-0370-55700-00 Lambasio, Inc.Credit of inv# i5435 -112.0010/31/2024 030-0370-55700-00 Midwest Carwash Systems Repair Vehicle Sensor, Optical, Transmitter, Cutler-Hammer 1,524.7710/31/2024 030-0370-57500-00 Cintas, Inc 10/24 Service 198.7210/31/2024 030-0370-57500-00 Cintas, Inc 10/24 Service 317.1910/31/2024 030-0370-57500-00 Cintas, Inc 10/24 Service 244.5510/31/2024 030-0370-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 84.0010/31/2024 030-0370-62500-00 Napa Auto Parts Fuel Filter 73.8909/30/2024 030-0370-62500-00 Gillig Engine Coolant 148.0110/31/2024 030-0370-62500-00 Napa Auto Parts Nuts 0.4410/31/2024 030-0370-62500-00 Napa Auto Parts Fuel Filters 22.7909/30/2024 030-0370-62500-00 Advance Auto Parts Brake Pads, Calipers, Rotors 373.5910/31/2024 030-0370-62500-00 Napa Auto Parts Electrical Connector 14.8910/31/2024 030-0370-62500-00 Napa Auto Parts Icon Blade 215.0009/30/2024 030-0370-62500-00 Napa Auto Parts Shock Absorber 211.0210/31/2024 030-0370-62500-00 Napa Auto Parts Oil Filters 8.9809/30/2024 030-0370-62500-00 Napa Auto Parts Wheel Seal 107.3210/31/2024 030-0370-62500-00 Napa Auto Parts Fuel Filter 73.8910/31/2024 030-0370-62500-00 Napa Auto Parts Lug Nuts 122.5710/31/2024 030-0370-62500-00 Gillig Mod/Adaptor Kit 460.8410/31/2024 030-0370-62500-00 Napa Auto Parts Drain Plugs, Gaskets 32.4509/30/2024 030-0370-62500-00 Napa Auto Parts Fuel Filter 22.7910/31/2024 030-0370-62500-00 Napa Auto Parts Oil Seal, Tapered Bearing Sets, Bearings 104.4210/31/2024 030-0370-62500-00 Napa Auto Parts Sockets 25.5710/31/2024 030-0370-62500-00 Thompson Truck & Trailer, Inc Hydraulic Filter, Seal Ring, Sensor, Direct Mount, Air Filter 138.7410/31/2024 030-0370-62500-00 Gillig Fan Drive Motor 676.6010/31/2024 030-0370-62500-00 Thompson Truck & Trailer, Inc Batteries 810.6410/31/2024 030-0370-62500-00 Thompson Truck & Trailer, Inc Battery 1,621.2810/31/2024 030-0370-62500-00 Thompson Truck & Trailer, Inc Batteries, Temperature Sensors 81.3910/31/2024 030-0370-62500-00 Thompson Truck & Trailer, Inc Gasket 15.2110/31/2024 030-0370-62510-00 Herr Petroleum Corp 682.00 Gal Diesel #2 2,125.37 000009262710/31/2024 030-0370-65500-00 Napa Auto Parts Cutoff Wheel 14.9910/31/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 13 Account Number Vendor AmountDescription PO No Date 030-0370-65500-00 Napa Auto Parts Purple Power 34.9910/31/2024 030-0370-65500-00 Napa Auto Parts Pour Oil with UV Dye 22.9809/30/2024 030-0370-65500-00 Napa Auto Parts Blade Set 67.9810/31/2024 030-0370-65500-00 Napa Auto Parts Purple Power 104.9710/31/2024 030-0370-65500-00 Napa Auto Parts Connector Clips 11.7109/30/2024 030-0370-65500-00 Napa Auto Parts Dry Lube 19.3810/31/2024 030-0370-65500-00 Napa Auto Parts Thread Sealant 6.4910/31/2024 030-0370-66000-00 Galesburg Electric, Inc.Emergency Lights 47.7610/31/2024 030-0370-66500-00 O'Reilly Auto Parts Reciprocating Saw Blade Set 24.9910/31/2024 14,088.14Subtotal for Divison: 0370 Subtotal for Fund 030 21,326.80 049-0000-55400-00 Kendall Zimmerman Removal/Disposal Trash/Yard Debris - 120 E Main St 2,721.3911/08/2024 2,721.39Subtotal for Divison: 0000 Subtotal for Fund 049 2,721.39 053-0000-51000-00 Office Specialists, Inc.Furniture Removal/Replacement Services during PSB carpet install 1,170.00 000009280311/08/2024 1,170.00Subtotal for Divison: 0000 Subtotal for Fund 053 1,170.00 054-0000-63500-00 D.A. Hoerr & Sons, Inc.Tree 189.0011/08/2024 189.00Subtotal for Divison: 0000 Subtotal for Fund 054 189.00 058-0000-51000-00 Great Eastern Mgmt., Inc.Traditional Bank 240.0011/08/2024 058-0000-51000-00 US Sterling Capital Corp., Inc.Flatwater Bank 240.0011/08/2024 058-0000-51000-00 US Sterling Capital Corp., Inc.Truxton Trust Company 240.0011/08/2024 058-0000-71000-00 Yemm Chevrolet, Inc-Geo 2025 RAM 1500 Tradesman for GFD #57 43,999.00 000009278811/08/2024 44,719.00Subtotal for Divison: 0000 Subtotal for Fund 058 44,719.00 059-0000-51000-00 Professional Outdoor Solutions LLC Consultation and Design of Drainage Plan for Golf Course 5,000.00 000009275911/08/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 14 Account Number Vendor AmountDescription PO No Date 5,000.00Subtotal for Divison: 0000 Subtotal for Fund 059 5,000.00 061-0000-10704-00 Sebis Postage 11/24 - Postage for UB Bills 7,500.0011/08/2024 061-0000-20101-00 PATRICK YOUNG Refund Check 016622-027, 522 PHILLIPS ST 109.7410/30/2024 061-0000-20101-00 ADAM WHITLATCH Refund Check 062429-008, 818 OLIVE ST 119.2110/30/2024 061-0000-20101-00 J SMITH Refund Check 044756-002, 950 LAWRENCE AVE 3.1010/30/2024 061-0000-20101-00 MONA SWANSON Refund Check 062068-001, 1801 CLAY DR 61.7611/07/2024 061-0000-20101-00 RICHARD LEGG Refund Check 048047-004, 946 S BROAD ST 1.7610/30/2024 061-0000-20101-00 LINDSEY HURLEY Refund Check 057040-002, 179 OLIVE ST 23.8411/07/2024 061-0000-20101-00 CHRISTINA TONEY-HOUDYSHELL Refund Check 067094-000, 129 OREN LN 74.0711/07/2024 061-0000-20101-00 TLR LLC Refund Check 052642-019, 972 OLIVE ST 150.5111/07/2024 061-0000-20101-00 MARY TOMLINS Refund Check 043405-003, 1665 W FERRIS ST 82.8311/07/2024 061-0000-20101-00 RIVER CITY DEMOLITION AR Refund 238.7711/08/2024 061-0000-20101-00 RICHARD LEGG Refund Check 048047-004, 946 S BROAD ST 128.3510/30/2024 061-0000-20101-00 THEODORE GOUGH Refund Check 063068-000, 49 COUNTRY ELMS EST 89.2111/07/2024 061-0000-20101-00 LINDA NOLTA Refund Check 024135-001, 1446 DAY ST 109.8411/07/2024 061-0000-20101-00 WILLIAM JEWSBURY Refund Check 064831-000, 594 CYPRESS LN 54.6311/07/2024 061-0000-20101-00 BARBARA MYRICK Refund Check 020320-000, 210 E FOURTH ST 158.1411/07/2024 061-0000-20101-00 JASON LANDERS Refund Check 050557-007, 1561 BROWN AVE 102.5311/07/2024 061-0000-20101-00 THEODORE GOUGH Refund Check 063068-000, 49 COUNTRY ELMS EST 1.1711/07/2024 061-0000-20101-00 MELISSA MINER Refund Check 060279-005, 254 OHIO AVE 115.5110/30/2024 061-0000-20101-00 ILLINOIS GREAT RIVERS CONF UMC Refund Check 005294-000, 2184 CATHERINE ST 118.1011/07/2024 061-0000-20101-00 ROBERT LONG Refund Check 058394-007, 1521 BEECHER AVE 94.9011/07/2024 061-0000-20101-00 PAULA DARLING Refund Check 049946-001, 1459 S KELLOGG ST 44.4210/30/2024 061-0000-20101-00 JOSEPH FEELY III Refund Check 060990-000, 2779 LINCOLN PARK DR 74.2110/30/2024 061-0000-20101-00 FHP INVESTMENTS LLC Refund Check 045228-019, 733 MONROE ST 74.7410/30/2024 061-0000-20101-00 KATHY FINCH Refund Check 021950-001, 510 W SANBORN ST 98.1411/07/2024 061-0000-20101-00 FAITH UNITED METHODIST CHURCH Refund Check 008527-003, 970 DUDLEY ST 109.9510/30/2024 061-0000-20101-00 HELM CIVIL AR Refund 327.2811/08/2024 061-0000-20101-00 MEGAN HEDGEPETH Refund Check 063453-000, 30 LORRAINE DR 9.5111/07/2024 061-0000-20101-00 PATRICIA KELSO Refund Check 022434-000, 895 S WHITESBORO ST 30.7311/07/2024 061-0000-20101-00 MIGUEL GUTIERREZ Refund Check 019830-002, 533 S CHAMBERS ST 105.7311/07/2024 061-0000-20101-00 ANGELO NIEFT Refund Check 060452-000, 872 E FOURTH ST 2.2311/07/2024 061-0000-20101-00 TERESA INNESS Refund Check 048031-027, 1238 GARDEN LN 96.6911/07/2024 061-0000-20101-00 CENTURY ESTATES, LLC.Refund Check 048030-002, 771 CENTURY ESTATES 45.0911/07/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 15 Account Number Vendor AmountDescription PO No Date 061-0000-20101-00 THOMAS BIRENBAUM Refund Check 059794-000, 1282 BRIDGE AVE 65.5110/30/2024 061-0000-20101-00 ZACHARY BUCKLEY Refund Check 067620-000, 14 LORRAINE DR 61.7811/07/2024 061-0000-20101-00 MIKAYLA BROCKETT Refund Check 064815-000, 515 E KNOX ST 39.1111/07/2024 061-0000-20101-00 BROWN EXCAVATING AR Refund 395.0911/08/2024 061-0000-20101-00 TANNER ADAMS Refund Check 052997-001, 715 W LOSEY ST 34.1511/07/2024 061-0000-20101-00 REINE ABALO Refund Check 060707-000, 1048 W MAIN ST 104.3911/07/2024 061-0000-20102-00 Stratus Networks, Inc 11/24 Service - Acct #7382 119.4611/08/2024 061-0000-51000-00 US Sterling Capital Corp., Inc.Sawyer Savings Bank 140.7111/08/2024 061-0000-51000-00 SpringbrookSoftware LLC 10/24 Civic Pay 189.5011/08/2024 061-0000-51000-00 Pace Analytical Services LLC Water Testing 35.0011/08/2024 061-0000-51000-00 Pace Analytical Services LLC Water Testing 412.0011/08/2024 061-0000-51000-00 AMP Companies Inc Annual RPZ Device Testing 4,174.2011/08/2024 061-0000-54000-00 Scott Seiberlich Cell Phone Allowance 30.0010/31/2024 061-0000-54000-00 Justin McDonald Cell Phone Allowance 30.0010/31/2024 061-0000-54000-00 Roger Mettler Cell Phone Allowance 30.0010/31/2024 061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0010/31/2024 061-0000-54000-00 Jerami Brown Cell Phone Allowance 30.0010/31/2024 061-0000-55500-00 Altorfer Inc.2024 OCTOBER - MAINTENANCE ON FOUR GENERATORS 2,349.00 000009247111/08/2024 061-0000-55700-00 Rangeline Tapping Services 16" AC WATER MAIN LINE STOP 13,499.00 000009281311/08/2024 061-0000-55700-00 American Pest Control Inc 10/24 Pest Service 40.0011/08/2024 061-0000-62510-00 Herr Petroleum Corp 228.10 Gal Diesel #2 640.07 000009263211/08/2024 061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE, CL SI - DELIVERED 761.75 000009260711/08/2024 061-0000-66000-00 Core & Main Joint Compression Connections, Couplings 842.9511/08/2024 061-0000-83100-00 Perley Cable Construction Inc Bored in Water Service from Curb Box to Home - 1322 S Seminary 1,400.0011/08/2024 35,810.36Subtotal for Divison: 0000 Subtotal for Fund 061 35,810.36 067-0000-20101-00 RICHARD LEGG Refund Check 048047-004, 946 S BROAD ST 2.5510/30/2024 067-0000-51000-00 SpringbrookSoftware LLC 10/24 Civic Pay 94.7511/08/2024 97.30Subtotal for Divison: 0000 Subtotal for Fund 067 97.30 078-0000-56535-00 Ora Orthopedics PC Workers Comp - DOS - 09/26/24 - Pat Acct# 4949319 61.1711/08/2024 078-0000-56535-00 James M Kelly, Attorney 09/24 Legal Services 359.1011/08/2024 078-0000-56535-00 James M Kelly, Attorney 09/24 Legal Services 594.0011/08/2024 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 16 Account Number Vendor AmountDescription PO No Date 078-0000-56535-00 James M Kelly, Attorney 09/24 Legal Services 82.5011/08/2024 078-0000-56535-00 James M Kelly, Attorney 09/24 Legal Services 333.5011/08/2024 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 10/03/24 - Pat Acct# 305261 1,430.0011/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/04/24 - Pat Acct# AA14737711 221.7111/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/07/24 - Pat Acct# AA19192680 274.0311/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/08/24 - Pat Acct# AA14737711 221.7111/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/09/24 - Pat Acct# AA19192680 219.4111/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/09/24 - Pat Acct# AA14737711 219.4111/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/11/24 - Pat Acct# AA19192680 221.7111/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/11/24 - Pat Acct# AA14737711 164.7411/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/14/24 - Pat Acct# AA19192680 220.3211/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/16/24 - Pat Acct# AA19192680 220.3211/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/18/24 - Pat Acct# AA19192680 242.0411/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/18/24 - Pat Acct# AA14737711 218.0211/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/21/24 - Pat Acct# AA19192680 220.3211/08/2024 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp DOS 10/23/24 - Pat Acct# AA19192680 220.3211/08/2024 078-0000-56535-00 James M Kelly, Attorney 09/24 Legal Services 390.0011/08/2024 078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 10/07/24 -Pat Acct# 0021415500 105.2811/08/2024 078-0000-56535-00 James M Kelly, Attorney 09/24 Legal Services 231.0011/08/2024 078-0000-56535-00 James M Kelly, Attorney 09/24 Legal Services 49.5011/08/2024 078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 10/01/24 - Pat #12876794900 1,936.9511/08/2024 078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 10/25/24 -Pat Acct# 0021583900 155.6611/08/2024 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 10/14/24 - Pat Acct# 310652 105.2811/08/2024 078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 10/10/24 -Pat Acct# 0021415600 160.6411/08/2024 078-0000-56535-00 Midwest Orthopaedic Center Workers Comp - DOS 09/19/24 - Pat Acct# 305406 230.2811/08/2024 9,108.92Subtotal for Divison: 0000 Subtotal for Fund 078 9,108.92 Report Total: 422,130.79 AP-Transactions by Account (11/08/2024 - 5:42 PM)Page 17 Check Date Check #Vendor Name Description Account #Amount 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0450-47500 63.00 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0305-47500 21.48 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 019-1905-47500 138.30 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 017-0000-47500 14.40 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0510-47500 453.60 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 030-0320-47500 54.00 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0605-47500 216.00 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0115-47500 72.00 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 020-0000-47500 5.40 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 026-0000-47500 18.00 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0445-47500 23.40 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0306-47500 167.28 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0120-47500 48.78 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0410-47500 129.60 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0550-47500 108.00 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 024-0000-47500 42.24 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 067-0000-47500 1.80 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Vision Insurance Premiums 078-0000-20315 2,969.36 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0110-47500 100.80 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 023-0000-47500 5.40 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 078-0000-47500 10.62 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 019-1920-47500 72.00 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0207-47500 61.20 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 030-0370-47500 54.00 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 061-0000-47500 207.45 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 014-0000-47500 72.00 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 018-0000-47500 46.80 10/31/2024 0 Dearborn National Life Insurance Co.11/24 Life Insuarance Premiums 001-0205-47500 208.80 10/31/2024 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 257.80 10/31/2024 100267 Knox County Recorders Office File 52 Weed/Trash/Demo Liens 001-0160-51300 438.00 10/31/2024 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00 10/31/2024 0 Tri-City Electric Company of Iowa Access Control System & Migration 001-0207-55800 1,520.00 11/4/2024 0 Bluefin Payment Systems 10/24 UB webpayment credit card processing fees 001-0306-51000 36.35 11/4/2024 0 Bluefin Payment Systems 10/24 UB webpayment credit card processing fees 001-0410-51000 36.35 11/4/2024 0 Bluefin Payment Systems 10/24 UB webpayment credit card processing fees 067-0000-51000 2,185.08 11/4/2024 0 Bluefin Payment Systems 10/24 UB webpayment credit card processing fees 061-0000-51000 4,370.16 11/4/2024 0 Bluefin Payment Systems 10/24 UB webpayment credit card processing fees 061-0000-51000 1,238.36 11/4/2024 0 Bluefin Payment Systems 10/24 UB webpayment credit card processing fees 067-0000-51000 619.20 11/4/2024 0 Bluefin Payment Systems 10/24 UB webpayment credit card processing fees 001-0115-51000 78.98 11/4/2024 0 Cardconnect 10/24 Card Connect credit card charges 019-1955-51000 89.21 11/4/2024 0 Cardconnect 10/24 Card Connect credit card charges 019-1925-51000 277.52 11/4/2024 0 Cardconnect 10/24 Card Connect credit card charges 019-1960-51000 87.32 11/4/2024 0 Cardconnect 10/24 Card Connect credit card charges 019-1930-51000 0.55 11/4/2024 0 Cardconnect 10/24 Card Connect credit card charges 019-1905-51000 465.07 11/4/2024 0 Farmers & Mechanics Bank 10/24 F&M Bank Trust Fees 019-1905-51000 130.54 Advance Checks and ACH Payments as of 11/8/2024 11/4/2024 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 1,000.00 11/4/2024 0 Wells Fargo Merchant Services 10/24 Credit Card Fees 019-1920-51000 1,835.50 11/7/2024 0 Amanda Larson Minority/Woman owned Business Startup incentive.054-0000-83100 200.00 11/7/2024 0 Amanda Larson Minority/Woman owned Business Startup incentive.054-0000-83100 109.00 11/7/2024 100309 Knox County Recorders Office 3 Water/Sewer/Refuse Lien Filed 061-0000-51000 63.00 11/7/2024 100309 Knox County Recorders Office Release 11 Property Maint Liens 001-0160-51300 75.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-15-380-003 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-14-226-027 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-10-326-029 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-15-177-002 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-13-327-009 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-16-391-004 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-14-153-002 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-14-305-006 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-14-204-028 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-16-385-017 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-15-428-014 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-11-380-023 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-12-378-010 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-10-481-003 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-16-431-016 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-14-352-012 023-0000-10850 813.00 11/7/2024 100310 Knox County Trustee Payment Account Purchase of Property from Trustee 99-15-154-058 023-0000-10850 813.00 11/7/2024 0 Mike Hines 11/06 Officiating VBall - 5 Games 019-1940-51400 175.00 11/7/2024 0 Oneida Network Services, Inc 11/24 Internet - Kerzi 001-0207-54000 50.00 11/7/2024 100311 Secretary of State Municipal Fire Truck Plates 001-0605-51000 48.00 Grand Total 35,092.70$ _________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JLO Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 4, 2024 AGENDA ITEM: 2024 Property Tax Levy Ordinance SUMMARY RECOMMENDATION: The City Manager and Director of Finance recommend the City Council approve the 2024 Property Tax Levy Ordinance. BACKGROUND: Annually, the City Council establishes a dollar amount needed from property tax extensions by the County Clerk. This amount is then aggregated with other taxing districts resulting in individual tax bills on individual property. The City should receive the majority of the money collected from this levy in June and September of 2025. The 2024 tax levy request has been established at $10,453,414 which is an increase of 2.66% when compared to the total amount of the current year tax levy (2023) extension. The following table displays the levy request by use: DESCRIPTION 2024 LEVY AMOUNT $ CHANGE FROM 2023 LEVY EXTENSION % CHANGE FROM 2023 LEVY EXTENSION % OF TOTAL LEVY REQUEST Corporate $2,583,419 ($77,263) (2.9%) 24.7% G.O. Bonds 0 0 0% 0% Social Security 250,112 (11) 0% 2.4% IMRF 285,023 (16) 0% 2.7% Police Pension 2,798,715 205,033 7.9% 26.8% Fire Pension 2,590,714 92,864 3.7% 24.8% Public Library 1,945,431 50,408 2.7% 18.6% Based on the current Estimated Assessed Value (EAV) for the 2024 tax levy, the estimated property tax rate for the City would be approximately $2.433 or $0.010 less than the 2023 tax levy rate. The property tax rate is applied to individual tax bills. BUDGET IMPACT: The property tax levy will fund a portion of the City’s General Fund and Park & Recreation Fund general operations; IMRF obligations in the General Fund; the majority of the Public Library’s general operations; and the police pension and firefighters’ pension funds. SUPPORTING DOCUMENTS: 1. 2024 Property Tax Levy Estimation 2. 2025 Appropriations for Tax Levy 24-1023 Estimated Taxable Value (EAV)424,710,600$ Description Estimated Rate 2024 Levy Request 2023 Levy Extension $ Change in Levy % Change in Levy Galesburg City Corporate 0.267$ 1,133,340$ 1,310,737$ (177,397)$ -13.53% Bonds - 0 0 - #DIV/0! IMRF 0.067 285,023 285,039 (16) -0.01% Social Security 0.059 250,112 250,123 (11) 0.00% Police Pension 0.659 2,798,715 2,593,682 205,033 7.91% Library 0.458 1,945,431 1,895,023 50,408 2.66% Body Totals 1.510$ 6,412,621$ 6,334,604$ 78,017$ 1.23% Galesburg City Fire Corporate 0.331$ 1,450,079 1,349,945$ 100,134$ 7.42% Fire Pension 0.592 2,590,714 2,497,850 92,864 3.72% Body Totals 0.923$ 4,040,793$ 3,847,795$ 192,998$ 5.02% Grand Total 2.433$ 10,453,414$ 10,182,399$ 271,015$ 2.66% Approved this ______ day of _________________________, 20____, by a roll call vote as follows: Roll Call #: ____________________________ Ayes: ___________________________________________________________________________________ ___________________________________________________________________________________ Nays: ___________________________________________________________________________________ Absent: __________________________________________________________________________________ . _______________________________ Peter Schwartzman, Mayor ATTEST: ________________________________________ Kelli R. Bennewitz, City Clerk Estimated Real Estate Extension Report KNOX COUNTY TAX YEAR - 2024 Special Ordinance No. _____________________ AN ORDINANCE MAKING THE LEVY FOR CORPORATE PURPOSES AND SPECIAL FUNDS, FOR THE CURRENT YEAR COMMENCING ON THE FIRST DAY OF JANUARY, 2025 AND ENDING ON THE THIRTY-FIRST DAY OF DECEMBER, 2025 FOR THE CITY FOR GALESBURG, ILLINOIS BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION 1. That a tax levy for the following sums of money, or as much thereof as may be authorized by law, to defray all expenses and liabilities of the City be, and the same is hereby levied for the purposes specified against all taxable property in the City for the fiscal year commencing on the first day of January, 2025, and ending on the thirty-first day of December, 2025. The specific amounts are levied for the purposes listed below, indicated by being placed in a separate column designated "Amount Raised by Taxation" which item appears at the right hand column of this ordinance. The tax so levied for the fiscal year of the City of Galesburg, and is for the appropriation amounts to be raised by taxation, the total of which has been determined as follows: Fund Description FY 25 Budget Amount Raised by Other than Taxation Amount Raised by Taxation 001 General 23,291,650 22,384,980 906,670 General Fund Fire Department 8,915,670 7,465,590 1,450,080 Various Pensions and Social Security Contributions in General Fund: IMRF (285,025) 285,025 Social Security (250,115) 250,115 Police Pension (2,798,715) 2,798,715 Fire Pension (2,590,715) 2,590,715 1 Total General Fund 32,207,320 23,926,000 8,281,320 011 Motor Fuel Tax 1,870,750 1,870,750 - 012 Community Improvements/Infrast 1,848,250 1,848,250 - 013 Grants 3,447,280 3,447,280 - 014 City Gas Tax 652,990 652,990 - 015 Federal Special Enforcement - - - 016 Special Enforcement 58,035 58,035 - 017 911 Communications 136,370 136,370 - 018 Storm Water Utility 1,036,615 1,036,615 - 019 Parks & Recreation 7,104,180 6,877,510 226,670 020 Airport Operations 365,410 365,410 - 021 Foreign Fire 54,225 54,225 - 023 Property Redevelopment 1,201,885 1,201,885 - 024 Economic Development 1,963,995 1,963,995 - 026 UDAG Repayment 884,130 884,130 - 030 Public Transportation Services 2,814,615 2,814,615 - 043 2016 GO Bond Debt Service 652,315 652,315 - 044 2023 GO Bond Debt 718,050 718,050 - 047 Business Dstrct 2013A GO Bonds 120,480 120,480 - 049 TIF IV 617,700 617,700 - 051 Players Fields Capital Imp 4,600 4,600 - 052 2023 GO Bond Capital Expense 2,572,045 2,572,045 - 053 Building Repair & Maintenance 92,620 92,620 - 054 Planning Fund 255,650 255,650 - 057 Computer Replacement 335,100 335,100 - 058 Vehicle Replacement 613,000 613,000 - 059 Utility Tax Capital Projects 1,707,405 1,707,405 - 060 Seminary St Business District 43,970 43,970 - 061 Water Operations 7,394,115 7,394,115 - 067 Refuse 3,419,770 3,419,770 - Fund Description FY 25 Budget Amount Raised by Other than Taxation Amount Raised by Taxation 078 Risk Management 1,257,585 1,257,585 - 085 OPEB Trust 1,146,725 1,146,725 - 088 Linwood Cemetery Trust 1,950 1,950 - 089 East Linwood Cemetery Trust 16,500 16,500 - 900 Public Library 2,143,850 198,420 1,945,430 Total All Other Funds 46,552,160 44,380,060 2,172,100 Total 2025 Appropriations for 2024 Tax Levy 78,759,480 68,306,060 10,453,420 SECTION 2. The City Clerk of the City of Galesburg is hereby directed to file with the County Clerk of Knox County, Illinois, a properly certified copy of the ordinance on or before the last Tuesday of December 2024. SECTION 3. The provisions of this ordinance are hereby declared to be separable, and if any section, phrase or provision shall for any reason by declared to be invalid, such declaration shall not the validity of the remainder of the sections, phrases or provisions hereof. SECTION 4. This section shall be in full force and effect after its passage and approval by the Mayor. SECTION 5. This ordinance is adopted pursuant to the state law of Illinois and the home rule authority provided pursuant to the Constitution of the State of Illinois. Approved this ______ day of _________________________, 20____, by a roll call vote as follows: Roll Call #: ____________________________ Ayes:______________________________________________________________________ Nays: ______________________________________________________________________ Absent ______________________________________________________________________ ____________________________________________ Peter Schwartzman, Mayor ATTEST: ________________________________________ Kelli R. Bennewitz, City Clerk ____________________________________________________________________________________________ Prepared by: JLO Page 1 of 3 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 4, 2024 AGENDA ITEM: Special Ordinance to approve the 2024 levy for the Special Service Area #1 (Downtown Area). SUMMARY RECOMMENDATION: It is recommended the City Council approve the Special Service Area Tax Levy Ordinance. BACKGROUND: On January 20, 1975, the City Council approved Special Ordinance No. 75-4, which created from Special Service Area #1, a flat rate of $1 per $100 equalized assessed value. Money generated from this levy is utilized to pay maintenance services in the downtown area. On May 2, 1992, the Downtown Council requested that at the time their levy for bond repayment expired, a new tax replaced it in the amount of $1.50 per $100 of equalized assessed value to assist in covering operational expenses. Their request was approved and in 1995 the Downtown Council began receiving the new tax. The ordinance for the property tax stated that the tax shall not be levied for more than 10 years. On November 18, 2013, the City Council approved a ten-year extension of the $1.50 tax for the Special Service Area tax commencing on the 2014 property tax levy (payable in 2015). On November 20, 2023, the City Council approved a ten-year extension of the $1.50 tax for the Special Service Area tax commencing on the 2024 property tax levy (payable in 2025). The tax levy must be approved in time to be filed with the Knox County Clerk by the last Tuesday in December 2024. BUDGET IMPACT: The City uses replacement taxes to make up the difference between the amount received from the levy and the contract amount. SUPPORTING DOCUMENTS: 1.SSA Tax Levy Ordinance 24-1024 ___________________________________________________________________________________________________________________________________________________________________________________________ SPECIAL ORDINANCE NUMBER ___________________ AN ORDINANCE MAKING THE LEVY FOR THE SPECIAL SERVICE AREA #1 FOR THE CURRENT FISCAL YEAR COMMENCING THE FIRST DAY OF JANUARY, 2025 AND ENDING ON THE THIRTY-FIRST DAY OF DECEMBER, 2025, FOR THE CITY OF GALESBURG, ILLINOIS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS: SECTION 1: That a tax for the following sums of money, or as much thereof as may be authorized by law to defray all expenses and liabilities of the City be, and the same is, hereby levied for the purpose specified against all taxable property in the Special Service Area #1 in the City for the fiscal year commencing on the first day of January, 2025 and ending on the thirty-first day of December, 2025. SPECIAL SERVICE AREA #1 MAINTENANCE APPROPRIATED LEVIED Contractual Services SSA#1 Maintenance $211,000 Total SSA #1 Maintenance $211,000 Appropriated for the foregoing expenses of the Special Service Area #1 Maintenance from sources other than taxation. $36,750 Levied as tax for Special Service Area #1 Maintenance Fund the sum of $69,700 Levied as tax for Special Service Area #1 an Additional Maintenance Fund for Special Services $104,550 Total Levy for Special Service Area $174,250 SECTION 2. The City Clerk of Galesburg is hereby directed to file with the County Clerk of Knox County, Illinois, a properly certified copy of this ordinance on or before the last Tuesday of December 2024. SECTION 3. If any item or portion of this ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this ordinance. ___________________________________________________________________________________________________________________________________________________________________________________________ SECTION 4. That this ordinance shall be in full force and affect after its passage and approval and recording as provided by law. Approved this ____ day of _________________, 20____, by a roll call vote as follows: Roll Call #:_________________ Ayes:_______________________________________________________________________ Nays:_______________________________________________________________________ Absent:______________________________________________________________________ Abstain:_____________________________________________________________________ _______________________________________ Peter Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk CITY OF GALESBURG COUNCIL LETTER NOVEMBER 4, 2024 AGENDA ITEM: Amend Chapter 118 of the Galesburg Municipal Code regarding Video Gaming Licenses. SUMMARY RECOMMENDATION: The City Manager and City Clerk recommend approval. BACKGROUND: In 2020, the City Council added a Video Gaming Terminal License requiring that each establishment purchase a license from the City, with an application made through the City Clerk’s office with a fee of $250 per terminal. There are currently 33 establishments offering gaming with a total of 190 gaming terminals within the City. Based upon discussions with City Council regarding the consideration of any additional gaming licenses, it is recommended that a moratorium be put in place that would direct City staff not to accept any new applications for video gaming. The City has seen significant growth in the expansion of video gaming and the clustering of these businesses into targeted areas of the community. In particular, one ramification of video gaming is that this use has become the primary business of several establishments. While it is possible that additional gaming terminals would generate new revenue for the City, it could also be argued that the marketplace is saturated, and additional video gaming licenses would simply further divide those establishments that are already licensed. This ordinance would not affect the operation of any previously approved video gaming licenses or the annual renewal of any current licenses. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1.Redline Ordinance Prepared by: KRB Page 1 of 1 24-1025 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 118 OF THE GALESBURG CITY CODE REGARDING VIDEO GAMING LICENSURE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE:The foregoing recitals are hereby incorporated into this Ordinance as is fully set forth herein. CHAPTER 118: OPERATION OF VIDEO GAMING TERMINALS § 118.002 LICENSE REQUIRED. No person, either as owner, lessee, manager, officer or agent, or in any other capacity, shall operate or permit to be operated any video gaming terminal as defined in the Video Gaming Act, ILCS Ch. 230, Act 40, §§ 1 et. seq., at any licensed premises within the City of Galesburg without first having obtained a valid license. The license provided for in this chapter shall permit a licensee to operate a video gaming terminal. (Ord. 20-3605, passed 3-2-2020) § 118.003 LICENSE REQUIREMENTS. (A) No applicant, including any person, either as owner, lessee, manager, officer, or agent, shall be eligible for a video gaming license from the City, nor shall an existing license holder be entitled to maintain a video gaming license, unless each of the following requirements are met and continue to be met: (a) The applicant holds the appropriate certificate or license from the State of Illinois permitting video gaming and is in good standing with same; (b) The establishment has been in operation at the location in the City of Galesburg for at least 12 months at the time the application is filed; (c) The applicant has not violated or is not otherwise in violation of the 50% rule set forth in § 118.003 (B); (d) The applicant is not in arrears in any tax, fee, or bill due to the City of Galesburg or the State of Illinois; if the applicant is a corporation, limited-liability company, or partnership, the applicant is disqualified if any officer is in arrears in any tax, fee, or bill due to the City of Galesburg or the State of Illinois; (e) The applicant has completed and complies with all the application requirements set forth in § 118.006 and is not disqualified due to a felony, gambling offense, or crime of moral turpitude; (f) The applicant has not had a video gaming license revoked within the past three years; (B) Except for liquor license classification A-2, to be eligible to have video gaming at an establishment, the revenues generated by the establishment from video gaming as shown on the Illinois State Gaming reports cannot exceed 50% of the total gross revenues in Net Terminal Income generated by the establishment. 118.004 LIMITATION ON NUMBER OF VIDEO GAMING LICENSES. (A) There shall be no more than 34 Video Gaming Licenses issued within the City of Galesburg. (B) No establishment shall have on its premises more than six video gaming terminals. (C) Any other provision of this Section notwithstanding, a qualified fraternal organization that derives its charter from a national fraternal organization and a qualified veterans organization that derives its charter from a national veterans organization shall be eligible to apply to the City for a Video Gaming License (230 ILCS 40/27 (b)(1) § 118.0035 LICENSE FEES. (A) The applicant for a license under this chapter shall pay to the City Clerk, prior to filing the application, a fee of $250 for each video gaming terminal per license year., beginning May 1, 2020 and ending April 30, 2021, and annually thereafter. If the license is denied, the license fee shall be refunded to the applicant. (B) The city may allow licensees to make quarterly payments for the cost of their video gaming license(s). In the event that a licensee does not make a timely quarterly payment, a fee of $25 per day shall be assessed against the licensee for each day that they remain delinquent on their payment. (Ord. 20-3605, passed 3-2-2020) § 118.0046 APPLICATION AND RENEWALS (A) An application for a license required by this chapter shall be made to the City Clerk and contain the following: (a) The name of the individual, partnership, corporation, association or other entity applying for the license; (b) The residence, phone number and driver's license number of the applicant or partners; or, if a corporation, association or other entity, the residence, phone numbers and driver's license number of the principal officers; (c) The location for which the license is requested; (d)The legal name of the establishment; (e)The business name of the establishment and proof of the DBA registered with the State of Illinois; (f)A clear and specific diagram to scale as to where the gaming terminals will be located; (g)Evidence that the applicant is currently in good standing with the State of Illinois Liquor Control Commission; (h)A statement that the establishment is not in arrears in any tax, fee or bill due to the City of Galesburg; (i)A statement that the establishment agrees to abide by all state and federal laws and any local ordinances; and (j)A true and accurate photocopy of the State of Illinois license granted to the applicant under the Video Gaming Act for the applicable premises. (B) Renewals. Every video gaming license holder shall be required to file a renewal application, which contains the same or similar information as set forth in § 118.0046. (a)Renewal applications shall be submitted no later than May 31 of each year. 118.007 NON-GAMING REVENUE REQUIREMENT In December of each year, the annual Net Terminal video gaming revenues generated by all liquor license establishments, except A-2 classifications, will be verified that they do not exceed annual total gross revenues as submitted on the establishment’s Prepared Food & Beverage Return by 50% (§ 35.096) If the establishment’s video gaming is greater than these revenue totals, the establishment's video gaming license may be revoked, suspended, fined, or altered, including the potential reduction in the number of video gaming terminals at the establishment. § 118.0058 POSTING. A liquor license holder who receives approval under this chapter for placement of video gaming terminals will receive a liquor gaming license denoting this approval. (Ord. 20-3605, passed 3-2-2020) § 118.0069 TRANSFER PROHIBITED. A license issued pursuant to this chapter may not be transferred, sold or assigned to any other person, corporation, association or other entity, nor shall such license be transferred to any location other than that listed on the application except that a video gaming license may be transferred from a current licensee to a proposed licensee if the license is for the same establishment and location. (A) A person or entity desiring to receive a transferred video gaming license shall be required to complete a transfer application that must be submitted with all required supporting documentation and a formal letter requesting the transfer that is signed by both parties to the proposed transfer. (B) The applicant acquiring the establishment license must meet the requirements of § 118.003 and § 118.006. (C) The fee for a transfer of a license shall be $1,000 in addition to $250.00 per video gaming terminal. § 118.010 LOCATION CHANGE. A licensee may change the location of the licensed establishment upon the completion and approval of a location change application, which shall include information on the new location, including floor plans and other pertinent information required by § 118.003 and § 118.006. (A) A license location change under this section will only be considered for a business whose ownership will remain the same. (B) The City Clerk and Community Development Director shall be responsible for reviewing and granting location change applications based on the criteria set forth in this article. (C) No location change application may be granted unless it meets the general licensure requirement set forth in this article. (D) The fee for a location change application shall be $1,000. § 118.00711 REVOCATION, SUSPENSION, FINES. (A) Any license issued pursuant to this chapter may be revoked, suspended for a period not to exceed 30 days and/or imposed a fine of not more than $1,000 by the Liquor Commissioner, or his or her designee, if they find after a hearing: 1. That the licensee has violated any of the provisions of this chapter, the laws of the state, or ordinances of the city at the licensed location; 2. That the licensee has knowingly furnished false or misleading information or withheld relevant information on any application for a license required by this chapter or any investigation into any such application; 3.Failure to pay the video gaming license fee; 4.Violation of any law occurring on the establishment’s premises which the establishment did not take adequate means to prevent, or to which the establishment did not respond in an appropriate manner after it became aware of such violation; 5.Failure to pay any tax, judgment, fee, or bill owed to the City of Galesburg; 6.Ceasing to meet the video gaming licensure requirements of 118.003. 7. Ceasing to meet the non-gaming revenue requirements of 118.007. (B) Copies of all imposed suspensions or fines will be sent to the Illinois State Gaming Board and to the Illinois State Liquor Commissioner for their records. § 118.999 PENALTY. Any person, corporation, association or entity convicted of violating this chapter shall be fined not less than $500 nor more than $1,000 for each offense. Each day a violation occurs shall constitute a separate offense. SECTION THREE:All ordinances or parts of ordinances in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FOUR:This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this ______ day of __________________ 2024, by a roll call vote as follows: Roll Call #: ____________ Ayes: ________________________________________________________________________ Nays: _______________________________________________________________________ Absent: ______________________________________________________________________ Abstain:______________________________________________________________________ _______________________________________ Peter D. Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: CSG Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG NOVEMBER 18, 2024 AGENDA ITEM: Agreement for John Robertson to provide professional services as an independent Administrative Hearing Officer. SUMMARY RECOMMENDATION: The City Manager, and Administrative Services Manager recommend approval of the agreement for John Roberston to provide professional services as an independent Administrative Hearing Officer. BACKGROUND: Since 2016, the City of Galesburg has utilized Administrative Adjudication to process municipal code violations in an expediated and effective manner. Statham and Long, LLC served as the independent hearing officer since the programs creation, and the City has been exceptionally pleased with their services. However, the firm provided notice that they would only be able to provide the service until the end of 2024, due to staffing changes. John Robertson, an attorney with Barash and Everett, LLC has submitted a proposal to provide services as an independent hearing officer. He is an attorney in good standing and meets all of the requirements set forth in the municipal and state code. Per the terms of the agreement, the city will compensate Mr. Robertson $200 per hour for independent hearing officer services, and either party may terminate the agreement with 60 days’ notice. Mr. Robertson is the sole attorney from his firm proposed to provide services as the independent Administrative Hearing Officer. Therefore, the City will continue to engage with the current Administrative Hearing Officer, Wayne Statham, to provide substitute coverage as needed. BUDGET IMPACT: There are sufficient funds budgeted in the legal, professional services account to cover the anticipated cost of the agreement for services. SUPPORTING DOCUMENTS: 1.Agreement for Hearing Officer Services 24-4078 Agreement for Professional Services as Administrative Hearing Officer Identification of Parties: This Agreement is made between the City of Galesburg (City) and Barash & Everett, LLC (Firm). Authorized Representative: It is understood that John W. Robertson will be the sole attorney appointed by Barash & Everett, LLC to fulfill the professional services as Administrative Hearing Officer, and that any substitute coverage will be arranged for by the City of Galesburg through direct agreement(s) with outside attorneys or firms. Scope of Representation: John W. Robertson will serve as the independent hearing officer for the City of Galesburg and shall hear and issue all rulings in accordance with the City of Galesburg ordinances. Term: Services under this agreement will commence on January 1, 2025. The agreement shall automatically renew annually, unless 60 days’ written notice is provided. Either party may elect to discontinue the agreement at any time with 60 days’ written notice provided of the intent to terminate. Coverage: Administrative Adjudication hearings are held twice per month on the second and fourth Tuesday at 9:00 a.m. The Firm agrees to provide 30 days’ notice to the City, when feasible, of any anticipated absences in order for the City to arrange for substitute coverage. For any unforeseen or emergency absences, the firm will provide notice to the city as soon as feasible. The City at its sole discretion may modify the schedule for hearings, and/or the Hearing Officer assigned for coverage. Any changes to the sch edule will be communicated in writing with 30 days’ notice or as soon as feasible in the event of an emergency or unforeseen circumstances. Fees and Expenses: The City shall compensate the firm at the hourly rate established in the proposal incorporated as Attachment A for services rendered as the Administrative Hearing Officer. Fees will be billed on a monthly basis. Conflicts: The Firm will serve as an independent hearing officer, and will not be representing the City, nor any of its employees, city council members, or affiliates. In the event the Firm has a conflict with any respondent appearing before the Administrative Hearing Officer, due to current or prior representation, the Firm will notify the City of the potential conflict. CITY OF GALESBURG, ILLINOIS A Municipal Corporation By: _________________________________ Eric Hanson, City Manager BARASH AND EVERETT, LLC By: ______________________________________ John Robertson ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JLO Page 1 of 2 COUNCIL LETTER CITY OF GALESBURG, ILLINOIS NOVEMBER 18, 2024 AGENDA ITEM: Extend the independent auditing services for the City’s annual financial audit for the fiscal year ending 12/31/24 through 12/31/28. SUMMARY RECOMMENDATION: The City Manager, Director of Finance, and Purchasing Agent recommend that the City Council approve extending the independent auditing services with Baker Tilly for the fiscal years 2024 through 2028. BACKGROUND: Municipalities are required by law to have an independent audit performed on financial statements. Upon completion of the City’s annual audit, Baker Tilly, the independent audit firm will perform such activities as: (1) provide the City with their audit report on the financial statements and supplemental information (2) provide the City Council with reporting and insights from the fiscal year being audited on topics such as internal control matters, significant unusual transactions, disagreements with management, or uncorrected misstatements and corrected misstatements (3) provide a report on federal awards with sections reporting on internal control over financial reporting and on compliance and other matters based on an audit of financial statements performed in accordance with Government Auditing Standards; reporting on compliance for the Major Federal Program; and report on the Schedule of Expenditures of Federal Awards required by the Uniform Guidance (4) provide report of compliance on the City’s tax increment financing for each TIF district The prior agreement with Baker Tilly expired with the completion of the audit for fiscal year 12/31/23. Administration is proposing that the audit services contract be extended for the fiscal years ending 12/31/24 through 12/31/28. The following provides some reasons as to why Administration is recommending the extension of the contract with the current independent audit firm. •It is of the opinion of the Director of Finance that Baker Tilly provides a very thorough analysis of the City’s internal controls and requires the City’s staff to provide sufficient supporting documentation to determine if proper internal controls are in place and, if applicable, that transactions have been posted properly and with the proper documentation. •Baker Tilly responds quickly to questions and/or needed assistance with financial transaction questions throughout the year and not just during the annual audit review. •Baker Tilly, throughout the year, also provides the City with assistance, if needed, on financial topics unrelated to the annual audit. •If needed, Baker Tilly is staffed with the expertise to assist the City staff with the implementation of new accounting standards. 24-4079 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JLO Page 2 of 2 •Baker Tilly assists the City with the preparation of the Annual Comprehensive Financial Report (ACFR) and the Annual Financial Report submission to the Illinois State Comptroller which is very beneficial for the organization and the Finance Director. Administration is recommending the approval of the pricing structure offered below. Year Financial Audit* Single Audit** Totals 2024 $73,000 $10,000 $83,000 2025 75,900 10,400 86,300 2026 78,900 10,800 89,700 2027 82,100 11,200 93,300 2028 85,400 11,600 97,000 *The quoted fees include for the financial audit include the Section GATA-required in-relation to opinion over the CYEFR and the compilation of the Illinois Comptroller’s Office AFR. ** The quoted fees included for the single audit are for the testing of up to two major federal programs. If additional major program testing is required, additional fees will be discussed. SUPPORTING DOCUMENTATION: 1.Baker Tilly Fee Quote Baker Tilly US, LLP 1301 W 22nd St, Ste 400 Oak Brook, IL 60523-3389 United States of America T: +1 (630) 990 3131 F: +1 (630) 990 0039 bakertilly.com Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, operate under an alternative practice structure and are members of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Baker Tilly US, LLP is a licensed CPA firm that provides assurance services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and consulting services to their clients and are not licensed CPA firms. © 2024 Baker Tilly Advisory Group, LP Rev. June 2024 October 25, 2024 Ms. Jennifer O'Hern Director of Finance City of Galesburg 55 West Tompkins Street Suite 400 Galesburg, Illinois 61401 Dear Ms. O'Hern: Thank you for using Baker Tilly US, LLP (Baker Tilly, we, our) as your auditors. The purpose of this letter (the Engagement Letter) is to confirm our understanding of the terms and objectives of our engagement and the nature of the services we will provide as independent accountants of the City of Galesburg (Client, you, your). Service and Related Report We will audit the basic financial statements of the City of Galesburg as of and for the year ended December 31, 2024, 2025, 2026, 2027, and 2028, and the related notes to the financial statements. Upon completion of our audit, we will provide the City of Galesburg with our audit report on the financial statements and supplemental information referred to below. If, for any reasons caused by or relating to the affairs or management of the City of Galesburg, we are unable to complete the audit or are unable to or have not formed an opinion, or if we determine in our professional judgment the circumstances necessitate, we may withdraw and decline to issue a report as a result of this engagement. In order to perform the professional services outlined in this Engagement Letter, Baker Tilly requires access to information subject to Title II of the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Federal law requires Baker Tilly to execute a Business Associate Agreement (BA Agreement) prior to being granted this information. For your convenience, we have attached our firm standard BA Agreement for your review and signature as Addendum A. Please execute and return a copy with this Engagement Letter, keeping the original BA Agreement on file with your HIPAA compliance records. The following supplementary information accompanying the financial statements will also be subjected to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and our auditor's report will provide an opinion on it in relation to the financial statements as a whole. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 2 Rev. June 2024 > Combining and Individual Fund Financial Statements The following supplementary information will also be subjected to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and our auditor's report will provide an opinion on it in relation to the financial statements as a whole. > Schedule of Expenditures of Federal Awards > Consolidated Year End Financial Report (CYEFR) required by GATA Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis, to supplement the City of Galesburg's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. As part of our engagement, we will apply certain limited procedures to the City of Galesburg's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's response to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: > Management’s Discussion and Analysis > Budget Comparison Schedules > Historical Pension and Other Postemployment Benefit Information We will read the following other information accompanying the financial statements to identify any material inconsistencies with the audited financial statements; however, the other information will not be subjected to the auditing procedures applied in our audit of the financial statements and our auditor's report will not provide an opinion or any assurance on that other information: > Introductory Section > Statistical Section Tax Increment Financing Compliance Opinion We will also submit to you our report of compliance with the State of Illinois Public Act 85-1142, "An Act in Relation to Tax Increment Financing", for each Tax Increment Financing District of the City as of and for the years ending December 31, 2024, 2025, 2026, 2027, and 2028. Section 5311 Annual Financial Report and Grant Reimbursement Financial Statements Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 3 Rev. June 2024 We will also audit the Section 5311 Annual Financial Report and Grant Reimbursement financial statements of the City of Galesburg as of and for the years ended June 30, 2025, 2026, 2027, 2028, and 2029, and the related notes to the financial statements. Upon completion of our audit, we will provide the City of Galesburg with our audit report on the financial statements referred to above. The document will also include the following other information which will not be subjected to the auditing procedures applied in our audit of the financial statements and our auditor's report will not provide an opinion or any assurance on that other information: > Schedule of Revenues and Income and Operating Expenses Under Downstate Operating Assistance Grant OP-20-15-FED > Schedule of Approved Operating Deficit Under Downstate Operating Assistance Grant OP-20-15-FED Our report does not include reporting on key audit matters. Our Responsibilities and Limitations The objective of a financial statement audit is the expression of an opinion on the financial statements. We will be responsible for performing that audit in accordance with auditing standards generally accepted in the United States of America (GAAS). These standards require that we plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. A misstatement is considered material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user based on the financial statements. The objective also includes reporting on: > Internal control related to the financial statements and compliance with laws, regulations and the provisions of contracts or grant agreements, noncompliance with which could have a direct and material effect on the financial statements in accordance with Government Auditing Standards. > Internal control related to major federal programs and an opinion (or disclaimer of opinion) on compliance with laws, regulations and the provisions of contracts or grant agreements that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and OMB Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will include a paragraph that states (i) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance, and (ii) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The Uniform Guidance report on internal control over compliance will include a paragraph that states that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 4 Rev. June 2024 We will be responsible for performing the audit in accordance with auditing standards generally accepted in the United States of America (GAAS); the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions and to render the required reports. As part of an audit in accordance with GAAS, we exercise professional judgment and maintain professional skepticism throughout the audit. We will also: > Identify and assess the risks of material misstatement of the financial statements and supplemental information , whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. > Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the financial statements and supplemental information that we have identified during the audit. > Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements and supplemental information , including the disclosures, and whether the financial statements and supplemental information represent the underlying transactions and events in a manner that achieves fair presentation. > Conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the entity’s ability to continue as a going concern for a reasonable period of time. Because of the inherent limitations of an audit, together with the inherent limitations of internal controls, an unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly planned and performed in accordance with GAAS. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Our audit will include examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing accounting principles used and significant estimates made by management, and evaluating the overall financial statement presentation. Our audit does not relieve management or those charged with governance of their responsibilities. Our audit is limited to the period covered by our audit and does not extend to any later periods during which we are not engaged as auditor. The audit will include obtaining an understanding of the City of Galesburg and its environment, including internal controls, sufficient to assess the risks of material misstatement of the financial statements and to determine the nature, timing and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and those charged with governance internal control matters that are required to be communicated under professional standards. We will also inform you of any other matters involving internal control, if any, as required by Government Auditing Standards and the Uniform Guidance. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 5 Rev. June 2024 Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control over compliance issued pursuant to the Uniform Guidance. Also, if required by Government Auditing Standards, we will report known or likely fraud, illegal acts, violations of provisions of contracts or grant agreements, or abuse directly to parties outside of the City of Galesburg. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of Galesburg's compliance with the provisions of applicable laws, regulations, contracts and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether you have complied with applicable laws and regulations and the provisions of contracts and grant agreements applicable to major programs. Our procedures will consist of test of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City of Galesburg's major programs. The purpose of those procedures will be to express an opinion on your compliance with requirements applicable to each of your major programs in our report on compliance issued pursuant to the Uniform Guidance. We are also responsible for determining that those charged with governance are informed about certain other matters related to the conduct of the audit, including (i) our responsibility under GAAS, (ii) an overview of the planned scope and timing of the audit, and (iii) significant findings from the audit, which include (a) our views about the qualitative aspects of your significant accounting practices, accounting estimates, and financial statement disclosures; (b) difficulties encountered in performing the audit; (c) uncorrected misstatements and material corrected misstatements that were brought to the attention of management as a result of auditing procedures; and (d) other significant and relevant findings or issues (e.g., any disagreements with management about matters that could be significant to your financial statements or our report thereon, consultations with other independent accountants, issues discussed prior to our retention as independent auditors, fraud and illegal acts, and all significant deficiencies and material weaknesses identified during the audit). Lastly, we are responsible for ensuring that those charged with governance receive copies of certain written communications between us and management including written communications on accounting, auditing, internal controls or operational matters and representations that we are requesting from management. We will make reference to the audit of Township of the City of Galesburg and the Galesburg Public Library Foundation in our report on your financial statements. The audit will not be planned or conducted in contemplation of reliance of any specific third party or with respect to any specific transaction. Therefore, items of possible interest to a third party will not be specifically addressed and matters may exist that would be addressed differently by a third party, possibly in connection with a specific transaction. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 6 Rev. June 2024 Management's Responsibilities Our audit will be conducted on the basis that the City of Galesburg's management and, when appropriate, those charged with governance, acknowledge and understand that they have responsibility: > For the preparation and fair presentation of the financial statements and supplementary information in accordance with accounting principles generally accepted in the United States of America; > For the design, implementation, establishment, and maintenance of internal control relevant to the preparation and fair presentation of financial statements and supplementary information that are free from material misstatement, whether due to fraud or error; and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met and; > For identifying all federal awards received and understanding and complying with the compliance requirements; > For the design, implementation, and maintenance of effective internal controls over compliance that provides reasonable assurance that the City of Galesburg administers federal and state awards in compliance with the compliance requirements; and > To provide us with: ° Access to all information of which management is aware that is relevant to the preparation and fair presentation of the financial statements and supplementary information such as records, documentation, and other matters; ° Additional information that we may request from management for the purpose of the audit; and ° Unrestricted access to persons within the City of Galesburg from whom we determine it necessary to obtain audit evidence You are responsible for identifying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to follow up and take corrective action on reported audit findings and to prepare a summary schedule of prior audit findings and a corrective action plan. The summary schedule of prior audit findings should be available for our review before we begin fieldwork. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed above. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits or studies. You are also responsible for providing management's views on our current findings, conclusions and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 7 Rev. June 2024 You are responsible for the preparation of the supplementary information in conformity with GAAP. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. You further agree to make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the representation letter that (a) you are responsible for presentation of the supplementary information in accordance with GAAP; (b) that you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (c) that the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (d) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. You are responsible for preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains and indicates that we have reported on the schedule of expenditures of federal awards. You also agree to make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon. Your responsibilities include acknowledging to us in a written representation letter that (a) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (b) that you believe the schedule of expenditures of federal awards including its form and content, is fairly presented in accordance with the Uniform Guidance; (c) that the methods of measurement or presentation have not changed from those used in the prior year (or, if they have changed, the reasons for such changes); and (d) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards. Management is responsible for (i) adjusting the basic financial statements to correct material misstatements and for affirming to us in a management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period under audit are immaterial, both individually and in the aggregate, to the basic financial statements taken as a whole, and (ii) notifying us of all material weaknesses, including other significant deficiencies, in the design or operation of your internal control over financial reporting that are reasonably likely to adversely affect your ability to record, process, summarize and report external financial data reliably in accordance with GAAP. Management is also responsible for identifying and ensuring that the City of Galesburg complies with the laws and regulations applicable to its activities. As part of our audit process, we will request from management and, when appropriate, those charged with governance written confirmation concerning representations made to us in connection with the audit. Management is responsible for informing us on a timely basis of the name of any single investor in you that owns 20% or more of your equity at any point in time. Management is also responsible for informing us on a timely basis of any investments held by you which constitutes 20% or more of the equity/capital of the investee entity at any point in time. Baker Tilly is not a municipal advisor as defined in Section 975 of the Dodd-Frank Wall Street Reform and Consumer Protection Act or under Section 15B of the Securities Exchange Act of 1934 (the Act). Baker Tilly is not recommending an action to the City of Galesburg; is not acting as an advisor to you and does not owe a fiduciary duty pursuant to Section 15B of the Act to you with respect to the information and material contained in the deliverables issued under this engagement. Any municipal advisory services would only be performed by Baker Tilly Municipal Advisors LLC (BTMA) pursuant to a separate engagement letter between you and BTMA. You should discuss any information and material contained in the deliverables with any and all internal and external advisors and experts that you deem appropriate before acting on this information or material. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 8 Rev. June 2024 Nonattest Services Prior to or as part of our audit engagement, it may be necessary for either Baker Tilly US, LLP or Baker Tilly Advisory Group, LP to perform certain nonattest services. For purposes of this letter, nonattest services include services that Government Auditing Standards refers to as nonaudit services. Nonattest services that we or Baker Tilly Advisory Group, LP will be providing are as follows: > Financial statement preparation > State of Illinois Annual Financial Report preparation > Data Collection Form preparation None of these nonattest services constitute an audit under generally accepted auditing standards including Government Auditing Standards. Baker Tilly US, LLP and Baker Tilly Advisory Group, LP will not perform any management functions or make management decisions on your behalf with respect to any nonattest services provided. In connection with our performance of any nonattest services, Baker Tilly US, LLP or Baker Tilly Advisory Group, LP agree that you will: > Continue to make all management decisions and perform all management functions, including approving all journal entries and general ledger classifications when they are submitted to you. > Designate an employee with suitable skill, knowledge, and/or experience, preferably within senior management, to oversee the services performed. > Evaluate the adequacy and results of the nonattest services performed. > Accept responsibility for the results of the nonattest services. > Establish and maintain internal controls, including monitoring ongoing activities related to the nonattest function. On a periodic basis, as needed, we will meet with you to discuss your accounting records and the management implications of your financial statements. We will notify you, in writing, of any matters that we believe you should be aware of and will meet with you upon request. Other Documents If you intend to reproduce or publish the financial statements in an annual report or other information (excluding official statements), and make reference to our firm name in connection therewith, you agree to publish the financial statements in their entirety. In addition, you agree to provide us, for our approval and consent, proofs before printing and final materials before distribution. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 9 Rev. June 2024 If you intend to reproduce or publish the financial statements in an official statement, unless we establish a separate agreement to be involved in the issuance, any official statements issued by the City of Galesburg must contain a statement that Baker Tilly is not associated with the official statement, which shall read "Baker Tilly US, LLP, our independent auditor, has not been engaged to perform and has not performed, since the date of its report included herein, any procedures on the financial statements addressed in that report. Baker Tilly US, LLP, has also not performed any procedures relating to this official statement." With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your Internet website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. At the conclusion of our engagement, we will complete the appropriate auditor sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to complete the auditee sections and to submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior year audit findings, auditors' reports and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. If applicable, we will provide copies of our report for you to include within the reporting package you will submit to pass-through entities. The Data Collection Form and the reporting package must be submitted within the earlier of thirty (30) days after receipt of the auditors’ reports or nine (9) months after the end of the audit period. We will provide copies of our reports to the City of Galesburg, however, management is responsible for distribution of the reports and the financial statements. Copies of our reports are to be made available for public inspection unless restricted by law or regulation or if they contain privileged and confidential information. The documentation for this engagement, including the workpapers, is the property of Baker Tilly and constitutes confidential information. However, pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to federal or state agencies for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Baker Tilly personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. We may have a responsibility to retain the documentation for a period of time sufficient to satisfy any applicable legal or regulatory requirements for records retention. Baker Tilly does not retain any original client records; so we will return such records to you at the completion of the services rendered under this engagement. When such records are returned to you, it is the City of Galesburg's responsibility to retain and protect its accounting and other business records for future use, including potential review by any government or other regulatory agencies. By your signature below, you acknowledge and agree that, upon the expiration of the documentation retention period, Baker Tilly shall be free to destroy our workpapers related to this engagement. If we are required by law, regulation or professional standards to make certain documentation available to regulators, the City of Galesburg hereby authorizes us to do so. Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any subsequent peer review reports received during the period of the contract. Our most recent peer review report accompanies this letter. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 10 Rev. June 2024 Timing and Fees Invoices for these fees will be rendered each month as work progresses and are payable on presentation. Fees are payable upon presentation. A charge of 1.5 percent per month shall be imposed on accounts not paid within thirty (30) days of receipt of our statement for services provided. In accordance with our firm policies, work may be suspended if your account becomes thirty (30) days or more overdue and will not be resumed until the account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notice of termination, even if we have not completed our report. the City of Galesburg will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket expenditures through the date of termination. In the event that collection procedures are required, the City of Galesburg agrees to be responsible for all expenses of collection including related attorneys' fees. Our fee estimate is based on certain assumptions. Certain circumstances may arise during the course of our audit that could significantly affect the targeted completion date or our fee estimate, and additional fees may be necessary as a result. Such circumstances include but are not limited to the following: • Changes to the timing of the engagement initiated by the City of Galesburg, which may require the reassignment of our personnel. • The City of Galesburg’s failure to provide all information requested by us (i) on the date requested, (ii) in the form acceptable to us, (iii) with no mathematical errors, and (iv) in agreement with the appropriate the City of Galesburg records. • Significant delays in responding to inquiries made of the City of Galesburg personnel, or significant changes in the City of Galesburg accounting policies or practices, or in the City of Galesburg’s accounting personnel, their responsibilities, or their availability. • Significant delays or errors in the draft financial statements and necessary schedules prepared by the City of Galesburg’s personnel. • Implementation of new general ledger software or a new chart of accounts by the City of Galesburg. • Significant changes in the City of Galesburg’s business operations, including business combinations, the creation of new entities, divisions, or subsidiaries within the City of Galesburg, significant new employment or equity agreements, or significant subsequent events. Certain business transactions or changes in business operations or conditions, financial reporting, and/or auditing standards may require us to utilize the services of internal or external valuation or tax specialists. • New financing arrangements or modifications to existing financing arrangements, or significant new federal or state funding. • Significant deficiencies or material weaknesses in the design or operating effectiveness of the City of Galesburg’s internal control over financial reporting identified during the audit. • A significant level of proposed audit adjustments. • Issuance of additional accounting or auditing standards subsequent to or effective for the periods covered by this Engagement Letter. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 11 Rev. June 2024 • Circumstances beyond our control. For new business transactions or changes in business operations or conditions, financial reporting and/or auditing standards may require us to utilize the services of internal or external valuation or tax specialists. This includes matters such as business combinations, impairment evaluations, and going concern evaluation, among other potential needs for specialists. The time and cost of such services are not included in the fee estimate provided. Revisions to the scope of our work will be communicated to you and may be set forth in the form of an "Amendment to Existing Engagement Letter." In addition, if we discover compliance issues that require us to perform additional procedures and/or provide assistance with these matters, fees at our standard hourly rates apply. Year Financial Audit * Single Audit ** Totals 2024 $ 73,000 $ 10,000 $ 83,000 2025 75,900 10,400 86,300 2026 78,900 10,800 89,700 2027 82,100 11,200 93,300 2028 85,400 11,600 97,000 * The quoted fees include the GATA-required in-relation to opinion over the CYEFR, the compilation of the Illinois Comptroller's Office AFR, and the Section 5311 Annual Financial Report and Grant Reimbursement audit. ** The quoted fees included for the single audit are for the testing of up to two major federal programs. If additional major program testing is required, we will discuss additional fees with you. To the extent applicable, Baker Tilly’s fees are exclusive of any federal, national, regional, state, provincial or local taxes, including any VAT or other withholdings, imposed on this transaction, the fees, or on Client’s use of the Services or possession of the Deliverable (individually or collectively, the Taxes). All applicable Taxes shall be paid by Client without deduction from any fees owed by Client to Baker Tilly. In the event Client fails to pay any Taxes when due, Client shall defend, indemnify, and hold harmless Baker Tilly, its officers, agents, employees and consultants from and against any and all fines, penalties, damages, costs (including, but not limited to, claims, liabilities or losses arising from or related to such failure by Client) and will pay any and all damages, as well as all costs, including, but not limited to, mediation and arbitration fees and expenses as well as attorneys’ fees, associated with Client’s breach of this section. We may use temporary contract staff to perform certain tasks on your engagement and will bill for that time at the rate that corresponds to Baker Tilly staff providing a similar level of service. Upon request, we will be happy to provide details on training, supervision and billing arrangements we use in connection with these professionals. Additionally, we may from time to time, and depending on the circumstances, use service providers (e.g., to act as a specialist or audit an element of the financial statements) in serving your account. We may share confidential information about you with these contract staff and service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all contract staff and service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the contract staff or third-party service provider. Furthermore, the firm will remain responsible for the work provided by any such contract staff or third-party service providers. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 12 Rev. June 2024 To the extent the Services require Baker Tilly to receive personal data or personal information from Client, Baker Tilly may process, and engage subcontractors to assist with processing, any personal data or personal information, as those terms are defined in applicable privacy laws. Baker Tilly's processing shall be in accordance with the requirements of the applicable privacy laws relevant to the processing in providing Services hereunder, including Services performed to meet the business purposes of the Client, such as Baker Tilly’s tax, advisory, and other consulting services. Applicable privacy laws may include any local, state, federal or international laws, standards, guidelines, policies or regulations governing the collection, use, disclosure, sharing or other processing of personal data or personal information with which Baker Tilly or its Clients must comply. Such privacy laws may include (i) the EU General Data Protection Regulation 2016/679 (GDPR); (ii) the California Consumer Privacy Act of 2018 (CCPA); and/or (iii) other laws regulating marketing communications, requiring security breach notification, imposing minimum security requirements, requiring the secure disposal of records, and other similar requirements applicable to the processing of personal data or personal information. Baker Tilly is acting as a Service Provider/Data Processor, as those terms are defined respectively under the CCPA/GDPR, in relation to Client personal data and personal information. As a Service Provider/Data Processor processing personal data or personal information on behalf of Client, Baker Tilly shall, unless otherwise permitted by applicable privacy law, (a) follow Client instructions; (b) not sell personal data or personal information collected from the Client or share the personal data or personal information for purposes of targeted advertising; (c) process personal data or personal information solely for purposes related to the Client’s engagement and not for Baker Tilly’s own commercial purposes; and (d) cooperate with and provide reasonable assistance to Client to ensure compliance with applicable privacy laws. Client is responsible for notifying Baker Tilly of any applicable privacy laws the personal data or personal information provided to Baker Tilly is subject to, and Client represents and warrants it has all necessary authority (including any legally required consent from individuals) to transfer such information and authorize Baker Tilly to process such information in connection with the Services described herein. Client further understands Baker Tilly US, LLP and Baker Tilly Advisory Group, LP will co-process Client data as necessary to perform the Services, pursuant to the alternative practice structure in place between the two entities. Baker Tilly Advisory Group, LP maintains custody of client files for both entities. By executing this Engagement Letter, you hereby consent to the transfer to Baker Tilly Advisory Group, LP of all your Client files, workpapers and work product. Baker Tilly Advisory Group, LP is bound by the same confidentiality obligations as Baker Tilly US, LLP. Baker Tilly is responsible for notifying Client if Baker Tilly becomes aware that it can no longer comply with any applicable privacy law and, upon such notice, shall permit Client to take reasonable and appropriate steps to remediate personal data or personal information processing. Client agrees that Baker Tilly has the right to utilize Client data to improve internal processes and procedures and to generate aggregated/de-identified data from the data provided by Client to be used for Baker Tilly business purposes and with the outputs owned by Baker Tilly. For clarity, Baker Tilly will only disclose aggregated/de-identified data in a form that does not identify Client, Client employees, or any other individual or business entity and that is stripped of all persistent identifiers. Client is not responsible for Baker Tilly’s use of aggregated/de-identified data. Baker Tilly has established information security related operational requirements that support the achievement of our information security commitments, relevant information security related laws and regulations, and other information security related system requirements. Such requirements are communicated in Baker Tilly's policies and procedures, system design documentation and contracts with customers. Information security policies have been implemented that define our approach to how systems and data are protected. Client is responsible for providing timely written notification to Baker Tilly of any additions, changes or removals of access for Client personnel to Baker Tilly provided systems or applications. If Client becomes aware of any known or suspected information security or privacy related incidents or breaches related to this agreement, Client should timely notify Baker Tilly via email at dataprotectionofficer@bakertilly.com. Any additional services that may be requested, and we agree to provide, may be the subject of a separate engagement letter. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 13 Rev. June 2024 We may be required to disclose confidential information to federal, state and international regulatory bodies or a court in criminal or other civil litigation. In the event that we receive a request from a third party (including a subpoena, summons or discovery demand in litigation) calling for the production of information, we will promptly notify the City of Galesburg, unless otherwise prohibited. In the event we are requested by the City of Galesburg or required by government regulation, subpoena or other legal process to produce our engagement working papers or our personnel as witnesses with respect to services rendered to the City of Galesburg, so long as we are not a party to the proceeding in which the information is sought, we may seek reimbursement for our professional time and expenses, as well as the fees and legal expenses, incurred in responding to such a request. We may be required to disclose confidential information with respect to complying with certain professional obligations, such as peer review programs. All participants in such peer review programs are bound by the same confidentiality requirements as Baker Tilly and its employees. Baker Tilly will not be required to notify the City of Galesburg if disclosure of confidential information is necessary for peer review purposes. We would expect to continue to perform our services under the arrangements discussed above from year to year, unless for some reason you or we find that some change is necessary. We will, of course, be happy to provide the City of Galesburg with any other services you may find necessary or desirable. Resolution of Disagreements In the unlikely event that differences concerning services or fees should arise that are not resolved by mutual agreement, both parties agree to attempt in good faith to settle the dispute by mediation administered by the American Arbitration Association (AAA) under its mediation rules for professional accounting and related services disputes before resorting to litigation or any other dispute-resolution procedure. Each party shall bear their own expenses from mediation. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 14 Rev. June 2024 If mediation does not settle the dispute or claim, then the parties agree that the dispute or claim shall be settled by binding arbitration. The arbitration proceeding shall take place in the city in which the Baker Tilly office providing the relevant services is located, unless the parties mutually agree to a different location. The proceeding shall be governed by the provisions of the Federal Arbitration Act (FAA) and will proceed in accordance with the then current Arbitration Rules for Professional Accounting and Related Disputes of the AAA, except that no pre hearing discovery shall be permitted unless specifically authorized by the arbitrator. The arbitrator will be selected from Judicate West, AAA, Judicial Arbitration & Mediation Services (JAMS), the Center for Public Resources or any other internationally or nationally recognized organization mutually agreed upon by the parties. Potential arbitrator names will be exchanged within fifteen (15) days of the parties’ agreement to settle the dispute or claim by binding arbitration, and arbitration will thereafter proceed expeditiously. Any issue concerning the extent to which any dispute is subject to arbitration, or concerning the applicability, interpretation, or enforceability of any of these procedures, shall be governed by the FAA and resolved by the arbitrators. The arbitration will be conducted before a single arbitrator, experienced in accounting and auditing matters. The arbitrator shall have no authority to award nonmonetary or equitable relief and will not have the right to award punitive damages or statutory awards. Furthermore, in no event shall the arbitrator have power to make an award that would be inconsistent with the Engagement Letter or any amount that could not be made or imposed by a court deciding the matter in the same jurisdiction. The award of the arbitration shall be in writing and shall be accompanied by a well reasoned opinion. The award issued by the arbitrator may be confirmed in a judgment by any federal or state court of competent jurisdiction. Discovery shall be permitted in arbitration only to the extent, if any, expressly authorized by the arbitrator(s) upon a showing of substantial need. Each party shall be responsible for their own costs associated with the arbitration, except that the costs of the arbitrator shall be equally divided by the parties. Both parties agree and acknowledge that they are each giving up the right to have any dispute heard in a court of law before a judge and a jury, as well as any appeal. The arbitration proceeding and all information disclosed during the arbitration shall be maintained as confidential, except as may be required for disclosure to professional or regulatory bodies or in a related confidential arbitration. The arbitrator(s) shall apply the limitations period that would be applied by a court deciding the matter in the same jurisdiction, including the contractual limitations set forth in this Engagement Letter, and shall have no power to decide the dispute in any manner not consistent with such limitations period. The arbitrator(s) shall be empowered to interpret the applicable statutes of limitations. Our services shall be evaluated solely on our substantial conformance with the terms expressly set forth herein, including all applicable professional standards. Any claim of nonconformance must be clearly and convincingly shown. Limitation on Damages and Indemnification The liability (including attorney’s fees and all other costs) of Baker Tilly and its present or former partners, principals, agents or employees related to any claim for damages relating to the services performed under this Engagement Letter shall not exceed the fees paid to Baker Tilly for the portion of the work to which the claim relates, except to the extent finally determined to have resulted from the willful misconduct or fraudulent behavior of Baker Tilly relating to such services. This limitation of liability is intended to apply to the full extent allowed by law, regardless of the grounds or nature of any claim asserted, including the negligence of either party. Additionally, in no event shall either party be liable for any lost profits, lost business opportunity, lost data, consequential, special, incidental, exemplary or punitive damages, delays or interruptions arising out of or related to this Engagement Letter even if the other party has been advised of the possibility of such damages. As Baker Tilly is performing the services solely for your benefit, you will indemnify Baker Tilly, its subsidiaries and their present or former partners, principals, employees, officers and agents against all costs, fees, expenses, damages and liabilities (including attorney's fees and all defense costs) associated with any third-party claim, relating to or arising as a result of the services, or this Engagement Letter. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 15 Rev. June 2024 Because of the importance of the information that you provide to Baker Tilly with respect to Baker Tilly’s ability to perform the services, you hereby release Baker Tilly and its present and former partners, principals, agents and employees from any liability, damages, fees, expenses and costs, including attorney's fees, relating to the services, that arise from or relate to any information, including representations by management, provided by you, its personnel or agents, that is not complete, accurate or current, whether or not management knew or should have known that such information was not complete, accurate or current. Each party recognizes and agrees that the warranty disclaimers and liability and remedy limitations in this Engagement Letter are material bargained for bases of this Engagement Letter and that they have been taken into account and reflected in determining the consideration to be given by each party under this Engagement Letter and in the decision by each party to enter into this Engagement Letter. The terms of this section shall apply regardless of the nature of any claim asserted (including, but not limited to, contract, tort or any form of negligence, whether of you, Baker Tilly or others), but these terms shall not apply to the extent finally determined to be contrary to the applicable law or regulation. These terms shall also continue to apply after any termination of this Engagement Letter. You accept and acknowledge that any legal proceedings arising from or in conjunction with the services provided under this Engagement Letter must be commenced within twelve (12) months after the performance of the services for which the action is brought, without consideration as to the time of discovery of any claim or any other statutes of limitations or repose. Other Matters Neither this Engagement Letter, any claim, nor any rights or licenses granted hereunder may be assigned, delegated or subcontracted by either party without the written consent of the other party. Either party may assign and transfer this Engagement Letter to any successor that acquires all or substantially all of the business or assets of such party by way of merger, consolidation, other business reorganization or the sale of interest or assets, provided that the party notifies the other party in writing of such assignment and the successor agrees in writing to be bound by the terms and conditions of this Engagement Letter. Our dedication to client service is carried out through our employees who are integral in meeting this objective. In recognition of the importance of our employees, it is hereby agreed that the City of Galesburg will not solicit our employees for employment or enter into an independent contractor arrangement with any individual who is or was an employee of Baker Tilly for a period of twelve (12) months following the date of the conclusion of this engagement. If the City of Galesburg violates this nonsolicitation clause, the City of Galesburg agrees to pay to Baker Tilly a fee equal to the hired person's annual salary at the time of the violation so as to reimburse Baker Tilly for the costs of hiring and training a replacement. The services performed under this Agreement do not include the provision of legal advice and Baker Tilly makes no representations regarding questions of legal interpretation. Client should consult with its attorneys with respect to any legal matters or items that require legal interpretation under federal, state or other type of law or regulation. Baker Tilly US, LLP and Baker Tilly Advisory Group, LP and its subsidiary entities provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 16 Rev. June 2024 Baker Tilly Advisory Group, LP and its subsidiaries and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International. Baker Tilly International Limited is an English company. Baker Tilly International provides no professional services to clients. Each member firm is a separate and independent legal entity and each describes itself as such. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP are not Baker Tilly International’s agents and do not have the authority to bind Baker Tilly International or act on Baker Tilly International’s behalf. None of Baker Tilly International, Baker Tilly Advisory Group, LP, Baker Tilly US, LLP, nor any of the other member firms of Baker Tilly International has any liability for each other’s acts or omissions. The name Baker Tilly and its associated logo is used under license from Baker Tilly International Limited. This Engagement Letter and any applicable online terms and conditions or terms of use (“Online Terms”) related to online products or services made available to City of Galesburg by Baker Tilly (“Online Offering”) constitute the entire agreement between the City of Galesburg and Baker Tilly regarding the services described in this Engagement Letter and supersedes and incorporates all prior or contemporaneous representations, understandings or agreements, and may not be modified or amended except by an agreement in writing signed between the parties hereto. For clarity and avoidance of doubt, the terms of this Engagement Letter govern Baker Tilly’s provision of the services described herein, and the Online Terms govern City of Galesburg’s use of the Online Offering. This Engagement Letter's provisions shall not be deemed modified or amended by the conduct of the parties. The provisions of this Engagement Letter, which expressly or by implication are intended to survive its termination or expiration, will survive and continue to bind both parties, including any successors or assignees. If any provision of this Engagement Letter is declared or found to be illegal, unenforceable or void, then both parties shall be relieved of all obligations arising under such provision, but if the remainder of this Engagement Letter shall not be affected by such declaration or finding and is capable of substantial performance, then each provision not so affected shall be enforced to the extent permitted by law or applicable professional standards. If because of a change in the City of Galesburg's status or due to any other reason, any provision in this Engagement Letter would be prohibited by, or would impair our independence under laws, regulations or published interpretations by governmental bodies, commissions or other regulatory agencies, such provision shall, to that extent, be of no further force and effect and this agreement shall consist of the remaining portions. This agreement shall be governed by and construed in accordance with the laws of the state of Illinois, without giving effect to the provisions relating to conflict of laws. Ms. Jennifer O'Hern City of Galesburg October 25, 2024 Page 17 Rev. June 2024 We appreciate the opportunity to be of service to you. If there are any questions regarding this Engagement Letter, please contact Michael Malatt, the professional on this engagement who is responsible for the overall supervision and review of the engagement and determining that the engagement has been completed in accordance with professional standards. Michael Malatt is available at 630 645 6226, or at michael.malatt@bakertilly.com. Sincerely, BAKER TILLY US, LLP Enclosures The services and terms as set forth in this Engagement Letter are agreed to by: __________________________________________________ Official's Name __________________________________________________ Official's Signature __________________________________________________ Title __________________________________________________ Date Rev. June 2024 Rev. June 2024 BUSINESS ASSOCIATE AGREEMENT BETWEEN CITY OF GALESBURG and BAKER TILLY US, LLP THIS BUSINESS ASSOCIATE AGREEMENT (BA Agreement) replaces previous business associate agreements between Baker Tilly US, LLP (Business Associate) and City of Galesburg (Covered Entity) (each a Party and collectively the Parties) and is effective on October 25, 2024 (Effective Date). 1. PREAMBLE Covered Entity and Business Associate enter into this BA Agreement to comply with the requirements of: (i) the implementing regulations at 45 C.F.R Parts 160, 162 and 164 for the Administrative Simplification provisions of Title II, Subtitle F of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) (i.e., the HIPAA Privacy, Security, Electronic Transaction, Breach Notification and Enforcement Rules the (Implementing Regulations)), (ii) the requirements of the Health Information Technology for Economic and Clinical Health Act, as incorporated in the American Recovery and Reinvestment Act of 2009 the (HITECH Act) that are applicable to business associates and (iii) the requirements of the final modifications to the HIPAA Privacy, Security, Enforcement and Breach Notification Rules as issued on January 25, 2013, and effective March 26, 2013, (75 Fed. Reg. 5566 (Jan. 25, 2013)) the (Final Regulations). The Implementing Regulations, the HITECH Act and the Final Regulations are collectively referred to in this BA Agreement as the "HIPAA Requirements." Covered Entity and Business Associate agree to incorporate into this BA Agreement any regulations issued by the U.S. Department of Health and Human Services (DHHS) with respect to the HIPAA Requirements that relate to the obligations of business associates and that are required to be (or should be) reflected in a business associate agreement. Business Associate recognizes and agrees that it is obligated by law to meet the applicable provisions of the HIPAA Requirements and that it has direct liability for any violations of the HIPAA Requirements. 2. DEFINITIONS (a) "Breach" shall mean, as defined in 45 C.F.R. § 164.402, the acquisition, access, use or disclosure of Unsecured Protected Health Information in a manner not permitted by the HIPAA Requirements that compromises the security or privacy of that Protected Health Information. (b) "Business Associate Subcontractor" shall mean, as defined in 45 C.F.R. § 160.103, any entity (including an agent) that creates, receives, maintains or transmits Protected Health Information on behalf of Business Associate. (c) "Electronic PHI" shall mean, as defined in 45 C.F.R. § 160.103, Protected Health Information that is transmitted or maintained in any Electronic Media. (d) "Limited Data Set" shall mean, as defined in 45 C.F.R. § 164.514(e), Protected Health Information that excludes the following direct identifiers of the individual or of relatives, employers or household members of the individual: (i) Names; (ii) Postal address information, other than town or city, State and zip code; (iii) Telephone numbers; (iv) Fax numbers; (v) Electronic mail addresses; (vi) Social security numbers; (vii) Medical record numbers; (viii) Health plan beneficiary numbers; (ix) Account numbers; (x) Certificate/license numbers; (xi) Vehicle identifiers and serial numbers, including license plate numbers; Rev. June 2024 (xii) Device identifiers and serial numbers; (xiii) Web Universal Resource Locators (URLs); (xiv) Internet Protocol (IP) address numbers; (xv) Biometric identifiers, including finger and voice prints; and (xvi) Full face photographic images and any comparable images. (e) "Protected Health Information" or "PHI" shall mean, as defined in 45 C.F.R. § 160.103, information created or received by a Health Care Provider, Health Plan, employer or Health Care Clearinghouse, that (i) relates to the past, present or future physical or mental health or condition of an individual, provision of health care to the individual or the past, present or future payment for provision of health care to the individual, (ii) identifies the individual, or with respect to which there is a reasonable basis to believe the information can be used to identify the individual and (iii) is transmitted or maintained in an electronic medium, or in any other form or medium. The use of the term "Protected Health Information" or "PHI" in this BA Agreement shall mean both Electronic PHI and Nonelectronic PHI, unless another meaning is clearly specified. (f) "Security Incident" shall mean, as defined in 45 C.F.R. § 164.304, the attempted or successful unauthorized access, use, disclosure, modification or destruction of information or interference with system operations in an information system. (g) "Unsecured Protected Health Information" shall mean, as defined in 45 C.F.R. § 164.402, Protected Health Information that is not rendered unusable, unreadable or indecipherable to unauthorized persons through the use of a technology or methodology specified by DHHS. (h) All other capitalized terms used in this BA Agreement shall have the meanings set forth in the applicable definitions under the HIPAA Requirements. 3. GENERAL TERMS (a) In the event of an inconsistency between the provisions of this BA Agreement and a mandatory term of the HIPAA Requirements (as these terms may be expressly amended from time to time by the DHHS or as a result of interpretations by DHHS, a court or another regulatory agency with authority over the Parties), the interpretation of DHHS, such court or regulatory agency shall prevail. In the event of a conflict among the interpretations of these entities, the conflict shall be resolved in accordance with rules of precedence. (b) Where provisions of this BA Agreement are different from those mandated by the HIPAA Requirements, but are nonetheless permitted by the HIPAA Requirements, the provisions of this BA Agreement shall control. (c) Except as expressly provided in the HIPAA Requirements or this BA Agreement, this BA Agreement does not create any rights in third parties. 4. SPECIFIC REQUIREMENTS (a) Flow-Down of Obligations to Business Associate Subcontractors. Business Associate agrees that as required by the HIPAA Requirements, Business Associate will enter into a written agreement with all Business Associate Subcontractors that: (i) requires them to comply with the Privacy and Security Rule provisions of this BA Agreement in the same manner as required of Business Associate and (ii) notifies such Business Associate Subcontractors that they will incur liability under the HIPAA Requirements for noncompliance with such provisions. Accordingly, Business Associate shall ensure that all Business Associate Subcontractors agree in writing to the same privacy and security restrictions, conditions and requirements that apply to Business Associate with respect to PHI. (b) Privacy of Protected Health Information Rev. June 2024 (i) Permitted Uses and Disclosures of PHI. Business Associate agrees to create, receive, use, disclose, maintain or transmit PHI only in a manner that is consistent with this BA Agreement or the HIPAA Requirements and only in connection with providing the services to Covered Entity identified in the Engagement Letter and this BA Agreement. Accordingly, in providing services to or for the Covered Entity, Business Associate, for example, will be permitted to use and disclose PHI for "Treatment, Payment and Health Care Operations," as those terms are defined in the HIPAA Requirements. Business Associate further agrees that to the extent it is carrying out one or more of the Covered Entity’s obligations under the Privacy Rule (Subpart E of 45 C.F.R. Part 164), it shall comply with the requirements of the Privacy Rule that apply to the Covered Entity in the performance of such obligations. (1) Business Associate shall report to Covered Entity any use or disclosure of PHI that is not provided for in this BA Agreement, including reporting Breaches of Unsecured Protected Health Information as required by 45 C.F.R. § 164.410 and required by Section 4(d)(ii) below. (2) Business Associate shall establish, implement and maintain appropriate safeguards and comply with the Security Standards (Subpart C of 45 C.F.R. Part 164) with respect to Electronic PHI, as necessary to prevent any use or disclosure of PHI other than as provided for by this BA Agreement. (ii) Business Associate Obligations. As permitted by the HIPAA Requirements, Business Associate also may use or disclose PHI received by the Business Associate in its capacity as a Business Associate to the Covered Entity for Business Associate’s own operations if: (1) the use relates to: (1) the proper management and administration of the Business Associate or to carry out legal responsibilities of the Business Associate or (2) data aggregation services relating to the health care operations of the Covered Entity or (2) the disclosure of information received in such capacity will be made in connection with a function, responsibility or services to be performed by the Business Associate, and such disclosure is required by law or the Business Associate obtains reasonable assurances from the person to whom the information is disclosed that it will be held confidential and the person agrees to notify the Business Associate of any Breaches of confidentiality. (iii) Minimum Necessary Standard and Creation of Limited Data Set. Business Associate’s use, disclosure or request of PHI shall utilize a Limited Data Set if practicable. Otherwise, in performing the functions and activities as specified in the Engagement Letter and this BA Agreement, Business Associate agrees to use, disclose or request only the minimum necessary PHI to accomplish the intended purpose of the use, disclosure or request. (iv) Access. In accordance with 45 C.F.R. § 164.524 of the HIPAA Requirements, Business Associate will make available to the Covered Entity (or as directed by the Covered Entity, to those individuals who are the subject of the PHI (or their designees)), their PHI in the Designated Record Set. Business Associate shall make such information available in an electronic format where directed by the Covered Entity. (v) Disclosure Accounting. Business Associate shall make available the information necessary to provide an accounting of disclosures of PHI as provided for in 45 C.F.R. § 164.528 of the HIPAA Requirements by making such information available to the Covered Entity or (at the direction of the Covered Entity) making such information available directly to the individual. (vi) Amendment. Business Associate shall make PHI in a Designated Record Set available for amendment and, as directed by the Covered Entity, incorporate any amendment to PHI in accordance with 45 C.F.R. § 164.526 of the HIPAA Requirements. (vii) Right to Request Restrictions on the Disclosure of PHI and Confidential Communications. If an individual submits a Request for Restriction or Request for Confidential Communications to the Business Associate, Business Associate and Covered Entity agree that Business Associate, on behalf of Covered Entity, will evaluate and respond to these requests according to Business Associate’s own procedures for such requests. Rev. June 2024 (viii) Return or Destruction of PHI. Upon the termination or expiration of the Engagement Letter or this BA Agreement, Business Associate agrees to return the PHI to Covered Entity, destroy the PHI (and retain no copies) or if Business Associate determines that return or destruction of the PHI is not feasible, (a) continue to extend the protections of this BA Agreement and of the HIPAA Requirements to the PHI and (b) limit any further uses and disclosures of the PHI to the purpose making return or destruction infeasible. (ix) Availability of Books and Records. Business Associate shall make available to DHHS or its agents the Business Associate’s internal practices, books and records relating to the use and disclosure of PHI in connection with this BA Agreement. (x) Termination for Breach. (1) Business Associate agrees that Covered Entity shall have the right to terminate this BA Agreement or seek other remedies if Business Associate violates a material term of this BA Agreement. (2) Covered Entity agrees that Business Associate shall have the right to terminate this BA Agreement or seek other remedies if Covered Entity violates a material term of this BA Agreement. (c) Information and Security Standards (i) Business Associate will develop, document, implement, maintain and use appropriate Administrative, Technical and Physical Safeguards to preserve the Integrity, Confidentiality and Availability of, and to prevent nonpermitted use or disclosure of, Electronic PHI created or received for or from the Covered Entity. (ii) Business Associate agrees that with respect to Electronic PHI, these Safeguards, at a minimum, shall meet the requirements of the HIPAA Security Standards applicable to Business Associate. (iii) More specifically, to comply with the HIPAA Security Standards for Electronic PHI, Business Associate agrees that it shall: (1) Implement Administrative, Physical and Technical Safeguards consistent with (and as required by) the HIPAA Security Standards that reasonably protect the Confidentiality, Integrity and Availability of Electronic PHI that Business Associate creates, receives, maintains or transmits on behalf of Covered Entity. Business Associate shall develop and implement policies and procedures that meet the documentation requirements as required by the HIPAA Requirements; (2) As also provided for in Section 4(a) above, ensure that any Business Associate Subcontractor agrees to implement reasonable and appropriate safeguards to protect the Electronic PHI; (3) Report to Covered Entity any unauthorized access, use, disclosure, modification or destruction of PHI (including Electronic PHI) not permitted by this BA Agreement, applicable law or permitted by Covered Entity in writing (Successful Security Incidents or Breaches) of which Business Associate becomes aware. Business Associate shall report such Successful Security Incidents or Breaches to Covered Entity as specified in Section 4(d)(iii)(1); (4) For Security Incidents that do not result in unauthorized access, use, disclosure, modification or destruction of PHI (including, for purposes of example and not for purposes of limitation, pings on Business Associate’s firewall, port scans, attempts to log onto a system or enter a database with an invalid password or username, denial-of-service attacks that do not result in the system being taken off-line or malware such as worms or viruses) (Unsuccessful Security Incidents), aggregate the data and, upon the Covered Entity’s written request, report to the Covered Entity in accordance with the reporting requirements identified in Section 4(d)(iii)(2); (5) Take all commercially reasonable steps to mitigate, to the extent practicable, any harmful effect that is known to Business Associate resulting from any unauthorized access, use, disclosure, modification or destruction of PHI; (6) Permit termination of this BA Agreement if the Covered Entity determines that Business Associate has violated a material term of this BA Agreement with respect to Business Associate’s security obligations and Business Associate is unable to cure the violation; and (7) Upon Covered Entity’s request, provide Covered Entity with access to and copies of documentation regarding Business Associate’s safeguards for PHI and Electronic PHI. Rev. June 2024 (d) Notice and Reporting Obligations of Business Associate (i) Notice of Noncompliance with the BA Agreement. Business Associate will notify Covered Entity within 30 calendar days after discovery, any unauthorized access, use, disclosure, modification or destruction of PHI (including any successful Security Incident) that is not permitted by this BA Agreement, by applicable law or permitted in writing by Covered Entity, whether such noncompliance is by (or at) Business Associate or by (or at) a Business Associate Subcontractor. (ii) Notice of Breach. Business Associate will notify Covered Entity following discovery and without unreasonable delay but in no event later than 30 calendar days following discovery, any Breach of Unsecured Protected Health Information, whether such Breach is by Business Associate or by Business Associate Subcontractor. (1) As provided for in 45 C.F.R. § 164.402, Business Associate recognizes and agrees that any acquisition, access, use or disclosure of PHI in a manner not permitted under the HIPAA Privacy Rule (Subpart E of 45 C.F.R. Part 164) is presumed to be a Breach. As such, Business Associate shall (i) notify Covered Entity of any nonpermitted acquisition, access, use or disclosure of PHI and (ii) assist Covered Entity in performing (or at Covered Entity’s direction, perform) a risk assessment to determine if there is a low probability that the PHI has been compromised. (2) Business Associate shall cooperate with Covered Entity in meeting the Covered Entity’s obligations under the HIPAA Requirements and any other security breach notification laws. Business Associate shall follow its notification to the Covered Entity with a report that meets the requirements outlined immediately below. (iii) Reporting Obligations. (1) For Successful Security Incidents and Breaches, Business Associate – without unreasonable delay and in no event later than 30 calendar days after Business Associate learns of such nonpermitted use or disclosure (whether at Business Associate or at Business Associate Subcontractor) – shall provide Covered Entity a report that will: a. Identify (if known) each individual whose Unsecured Protected Health Information has been or is reasonably believed by Business Associate to have been accessed, acquired or disclosed; b. Identify the nature of the nonpermitted access, use or disclosure including the date of the incident and the date of discovery; c. Identify the PHI accessed, used or disclosed (e.g., name; social security number; date of birth); d. Identify what corrective action Business Associate (or Business Associate Subcontractor) took or will take to prevent further nonpermitted accesses, uses or disclosures; e. Identify what Business Associate (or Business Associate Subcontractor) did or will do to mitigate any deleterious effect of the nonpermitted access, use or disclosure; and f. Provide such other information, including a written report, as the Covered Entity may reasonably request. (2) For Unsuccessful Security Incidents, Business Associate shall provide Covered Entity, upon its written request, a report that: a. identifies the categories of Unsuccessful Security Incidents as described in Section 4(c)(iii)(4), b. indicates whether Business Associate believes its (or its Business Associate Subcontractor’s) current defensive security measures are adequate to address all Unsuccessful Security Incidents, given the scope and nature of such attempts and c. if the security measures are not adequate, the measures Business Associate (or Business Associate Subcontractor) will implement to address the security inadequacies. Rev. June 2024 (iv)Termination. (1)Covered Entity and Business Associate each will have the right to terminate this BA Agreement if the other Party has engaged in a pattern of activity or practice that constitutes a material breach or violation of Business Associate’s or the Covered Entity’s respective obligations regarding PHI under this BA Agreement and, on notice of such material breach or violation from the Covered Entity or Business Associate, fails to take reasonable steps to cure the material breach or end the violation. (2)If Business Associate or Covered Entity fail to cure the material breach or end the violation after the other Party’s notice, Covered Entity or Business Associate (as applicable) may terminate this BA Agreement by providing Business Associate or Covered Entity written notice of termination, stating the uncured material breach or violation that provides the basis for the termination and specifying the effective date of the termination. Such termination shall be effective 60 days from this termination notice. (v)Continuing Privacy and Security Obligations. Business Associate’s and Covered Entity’s obligation to protect the privacy and security of the PHI it created, received, maintained or transmitted in connection with services to be provided under the Engagement Letter and this BA Agreement will be continuous and survive termination, cancellation, expiration or other conclusion of this BA Agreement or the Engagement Letter. Business Associate’s other obligations and rights, and Covered Entity’s obligations and rights upon termination, cancellation, expiration or other conclusion of this BA Agreement, are those set forth in this BA Agreement and/or the Engagement Letter. IN WITNESS WHEREOF, the Parties have signed this BA Agreement on the dates indicated below. BAKER TILLY US, LLP City of Galesburg By By Signature Signature By By Print Name Print Name Title Title Date Signed Date Signed Michael Malatt Principal October 25, 2024 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: DRM Page 1 of 1 COUNCIL LETTER CITY OF GALESBURG November 18, 2024 AGENDA ITEM: Approval to purchase playground equipment for Cooke property from GameTime as part of the 2024 Gametime Community Champions Playground Grant. SUMMARY RECOMMENDATION: The City Manager, Director of Parks and Recreation, and Purchasing Agent recommend approval for the purchase of the playground equipment for the Cooke property in the amount of $111,018.30. BACKGROUND: GameTime has offered a sizable discount on the purchase of playground equipment for the Cooke property by utilizing the 2024 Gametime Community Champions Playground Grant which supports the development of high-quality outdoor play to communities. The projects selected must implement evidence-based activity in inclusion. Matching funds must align with the design criteria as a qualifying play system. Stipulations in the grant require the city to purchase the equipment exclusively through Illinois Gametime representatives by contract pricing with the ability to take possession of the equipment in 2024. The purchase of pour-in- place surfacing and installation of the playground equipment and surfacing is not covered by the grant; thus, pricing will not be obtained for these items until 2025 after the bid has been awarded for construction of the project. The total cost of the playground equipment, including freight, is $192,488.00. The grant offered by GameTime will provide $81,469.70 in discounted pricing for the purchase of the equipment with the city’s share being $111,018.30. This purchase also serves as part of the OSLAD funded renovation project at the park; therefore, the City will be reimbursed for 50% of the city’s $111,018.30 local share utilizing the OSLAD grant. City staff recommend approval of the purchase. BUDGET IMPACT: The purchase of the playground equipment will be paid from the Grant Fund (013). SUPPORTING DOCUMENTS: 1.Playground equipment cost breakdown with grant information. 2.Sample playground equipment rendering 24-4080 City of Galesburg Attn: Don Miles 55 W. Tompkins Street Galesburg, IL 61401 United States Phone: 309-345-3630 Fax:309-345-3609 dmiles@ci.galesburg.il.us Ship to Zip 61401 Quantity Part # Description Unit Price Amount 1 RDU GameTime - PS15420 Shady Springs Unit 5-12 [Deck:Pvc:__________] [Accent:__________] [Basic:__________] [Accent2:__________] [RotoPlastic:__________] [Tube:__________] [2ColorHDPE:__________] [HDPE:__________] [Arch:__________] [Fabric1:__________] $159,813.00 $159,813.00 (1) 8662 -- Walking The Plank (4) 16700 -- Ada49"Sq Punch Steel Deck (2) 16803 -- Ada Wide Triangular Platform (2) 16818 -- Trapezoid Deck (1) 80082 -- Slide Transfer (1) 80687 -- Handhold/Kick Plate Pkg (1) 80688 -- 2' Tri Transfer Platform (1) 81488 -- Shoriz Loop Lad Link 98 (1) 81593 -- Ladder Loop Link (1) 81657 -- 2-Level Chin Bar (1) 81668 -- Nature Discovery Table (1) 81670 -- Crunch Bar (1) 81695 -- Train Whistle (1) 81766 -- Leaf Seat (1) 90193 -- 2-6"/3' Single Curved Zip Slide (1) 90207 -- Overhead Ladder Access Package (1) 90224 -- Decorative Panel Molded Steer Wheel (2) 90264 -- 6' Upright, Alum (4) 90265 -- 7' Upright, Alum (2) 90266 -- 8' Upright, Alum (3) 90267 -- 9' Upright, Alum (2) 90268 -- 10' Upright, Alum (8) 90269 -- 11' Upright, Alum (7) 90270 -- 12' Upright, Alum GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX 10/17/2024 Quote # 172519-01-01 Cooke Park (Grant, CWO) Page 1 of 5 Quantity Part # Description Unit Price Amount (1) 90317 -- Toad Stool Climber (1) 90366 -- Sloped Funnel Climber W/Barrier (2) 90391 -- 3'-0" Overhead Climber Access Ladder (1) 90425 -- Letters Maze Above Deck (1) 90509 -- 5' Double Zip Slide, Std Dk (1) 90574 -- Scramble Up (5'-6" & 6'-0") (1) 90586 -- 5'-6"/6' 90 Deg Funnel Bridge Bar 1 (1) 90628 -- Ergo Link (3'-0" Rise) (1) 90634 -- Stego Climber (6'-0" & 6'-6") (1) 90667 -- Spiral Step Climber (3'-0" & 3'-6") (1) 90673 -- Ramp (Guardrail) (1) 90674 -- Std Access Ramp Link 3 Dk Gr (1) 90701 -- Double Entrance Wilderslide Ii (1) 90704 -- Left Curve Section Wilderslide Ii (3) 90705 -- Right Curve Section Wilderslide Ii (2) 90706 -- Exit Section Wilderslide Ii (2) 90709 -- Support Wilderslide Ii (1) 91010 -- Archway W/ Socket (3D) (1) 91037 -- 3'-0" Transfer System (3D) (1) 91088 -- Encl W/ Thunderring (3D) Above Deck (8) 91137 -- Entryway - 3D (1) 91303 -- Cliff Wall Climber (3) 91608 -- 15' Sunblox Umbrella Canopy (1) 91741 -- Tic-Tac-Toe Panel (2) G90262 -- 4' Upright, Galv (2) G90266 -- 8' Upright, Galv (1) G90267 -- 9' Upright, Galv (1) G90268 -- 10' Upright, Galv (1) G90269 -- 11' Upright, Galv (1) G90272 -- 14' Upright, Galv (1) G90273 -- 15' Upright, Galv 1 178749 GameTime - Owner's Kit $89.00 $89.00 1 RDU GameTime - PrimeTime Swings - 3 Bay [Basic:__________] [RotoPlastic:__________] $9,078.00 $9,078.00 (1) 5152 -- Pt Solo Add-A-Bay 3 1/2" X 8' (1) 5165 -- Expression Swing w Adaptive Seat 3 1/2 (1) 5173 -- Adaptive Swing w/Rung Belt GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX 10/17/2024 Quote # 172519-01-01 Cooke Park (Grant, CWO) Page 2 of 5 Quantity Part # Description Unit Price Amount (2) 8696 -- Encl Seat 3 1/2"(8696) (2) 8910 -- Belt Seat 3 1/2"Od(8910) (1) 12583 -- Ada Primetime Swing Frame, 3 1/2" Od (1) 12584 -- Ada Primetime Swing Aab, 3 1/2" Od 1 6262 GameTime - Inclusive Whirl - Basic [2 Color HDPE:__________] [Basic:__________] [HDPE:__________] $18,633.00 $18,633.00 3 28009 GT-Site - 6' P/S Bench W/Back Inground [Basic:__________] [Coated Site:__________] $1,025.00 $3,075.00 1 2024 GT- Grant MISC - 2024 Matching Funds Grant- Grant Rules and Limitations: To qualify for up to 100% matching grant, list price of the qualifying playground system must exceed $75,000, and payment in full must accompany your order. For play systems with a list price of less than $75,000 and greater than $25,000 with payment in full, GameTime playground grants are available with matching funds up to 80%. For play systems that exceed $25,000, and purchased with credit terms, matching funds are available up to 65%. Matching funds are subject to rounding rules and may vary based on qualified purchase. No other offer, discount, or special programs can be used with this grant program. This special matching fund offer applies to PowerScape®, PrimeTime®, Xscape®, and Modern City® systems only. Up to 50% matching funds for select outdoor fitness equipment, including THRIVE®, Challenge Course, KidCourse, and The Stadium®. VistaRope®, freestanding net structures, TuffForms, Landmark Design, GTSymphony freestanding, other freestanding play products, and Play On! non-system events are not eligible for funding. All applications must be received and validated by the project administrator by October 18, 2024. GameTime reserves the right to decline any application for a GameTime grant. GameTime will accept grant orders until October 25, 2024, or until all eligible funds are disbursed, whichever comes first. Customer must be able to receive order by December 31, 2024, subject to transportation availability. GameTime reserves the right to terminate this offer at any time without notice. GameTime playground grants can only be applied to additional GameTime purchases and only in conjunction with the original purchase. Standard policies and warranties as listed in the 2024 GameTime Playground Design Guide apply. Freight and applicable sales tax are extra and not included. Other terms and restrictions may apply. Contact your local GameTime representative for complete details. Contract: OMNIA #2017001134 Sub Total $190,688.00 Grant ($81,469.70) Freight $1,800.00 Total $111,018.30 Comments *MATERIALS ONLY: Quotation does not include any site work, off-loading, storage, safety surfacing, or installation. *Taxes, if applicable, will be applied at the time of invoice. Please provide a copy of your tax exempt certificate to avoid the addition of taxes. *Cash with Order (CWO) requires payment in full, via check or money order, at the time of order. *This quote contains equipment with extended lead times: 12-18 weeks. GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX 10/17/2024 Quote # 172519-01-01 Cooke Park (Grant, CWO) Page 3 of 5 GAMETIME - TERMS & CONDITIONS: PRICING: Due to fluctuating economic conditions, pricing is valid for 30 days and is subject to change. Please request updated pricing if your quote is older than 30 days before making a purchase. TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or as otherwise negotiated upon credit application review. Pre-payment may be required for equipment orders totaling less than $5,000. Payment by VISA, MasterCard, or AMEX is accepted (If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees.). Checks should be made payable to Playcore Wisconsin, Inc. dba GameTime unless otherwise directed. Any order exceeding $300,000 will require progress payments during the course of completion. CREDIT APPLICATION: Required for all non-governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. FINANCE CHARGE: A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30 days past due. CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT) are eligible for a 3% cash-with-order (CWO) discount. Consult local sales representative for CWO terms. ORDERS: All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders must be made out to Playcore Wisconsin, Inc. dba GameTime. FREIGHT CHARGES: Shipments shall be F.O.B. destination. Freight charges prepaid and added separately. SHIPMENT: Standard Lead time is 6-8 weeks (some items may take longer) after receipt and acceptance of purchase order, credit application, color selections and approved drawings or submittals. PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted from any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to merchantable condition. Uprights & custom products cannot be returned. TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. SUPPLY ONLY: All items are quoted supply only. Installation services are not included. Customer is responsible for coordinating delivery, receipt, unloading, and inventory equipment. Missing or damaged equipment must be reported within 60 days of delivery. GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX 10/17/2024 Quote # 172519-01-01 Cooke Park (Grant, CWO) Page 4 of 5 ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Accepted By (printed): _________________________________ Title: ________________________________ Telephone: __________________________________________ Fax: ________________________________ P.O. Number:_________________________________________ Date: _______________________________ Purchase Amount: $111,018.30 SALES TAX EXEMPTION CERTIFICATE #:___________________________ (PLEASE PROVIDE A COPY OF CERTIFICATE) _______________________________________________ ____________________________________________ Salesperson's Signature Customer Signature BILLING INFORMATION: Bill to: ______________________________________________________ Contact: ____________________________________________________ Address: ____________________________________________________ Address: ____________________________________________________ City, State: __________________________________ Zip: _____________ Tel: __________________________ Fax: __________________________ E-mail: ______________________________________________________ SHIPPING INFORMATION: Ship to: _____________________________________________________ Contact: ____________________________________________________ Address: ____________________________________________________ Address: ____________________________________________________ City, State: __________________________________ Zip: _____________ Tel: __________________________ Fax: __________________________ E-mail: ______________________________________________________ GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX 10/17/2024 Quote # 172519-01-01 Cooke Park (Grant, CWO) Page 5 of 5 This drawing can bescaled only when inan 11" x 17" formatDrawing Name:Date:Drawn By:Minimum Area Required:Scale:This playequipment isrecommendedfor children agesRepresentativeIMPORTANT: Soft resilient surfacingshould be placed in the use zones of allequipment, as specified for each type ofequipment, and at depths to meet thecritical fall heights as specified by the U.S.consumer Product Safety Commission,ASTM standard F 1487 and CanadianStandard CAN/CSA-Z-614150 PlayCore Drive SEFort Payne, AL 35967www.gametime.comC E R T I F I E D1 4 0 0 1CERTIFIEDCity of GalesburgCooke ParkGalesburg, ILCunningham RecreationAO / HS10/17/2024172519-01-015-12 ORDINANCE NO. An ordinance appropriating for all town purposes for Township, Knox County, Illinois, for the fiscal year beginning January 1, 2025, and ending December 31, 2025. BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township, Knox County, Illinois. SECTION 1: That the amounts hereinafter set forth, or so much thereof as may be authorized by law, and as may be needed or deemed necessary to defray all expenses and liabilities of the Town of the City of Galesburg Township, be and the same are hereby appropriated for the town purposes of the Town of the City of Galesburg Township, Knox County, Illinois, as hereinafter specified for the fiscal year beginning January 1, 2025, and ending December 31, 2025. SECTION 2: That the following budget containing an estimate of revenues and expenditures is hereby adopted for the following funds, Town Fund General Assistance Fund IMRF Fund Social Security & Medicare Fund Liability Fund Audit Fund 1. General Town Fund Beginning Balance 1/1/2025 $746,286.00 Revenues Property Tax $265,526.91 Replacement Tax $109,309.32 Interest Income $41,043.00 Total Revenues $415,879.23 Total Funds Available $1,162,165.23 Expenditures Administration $290,600.00 Assessor $272,300.00 Total Expenditures $556,780.00 Ending Balance 12/31/2025 $605,385.23 1.11 Administration Personnel 24-9024 Salaries $117,600.00 Group Insurance $95,000.00 Total $212,600.00 Contractual Services Legal & Professional Service $7,000.00 Travel Expenses - Other $1,000.00 Total $8,000.00 Commodities Office Supplies/Postage/Publications Operating Supplies Total Other Expenditures Building - Maintenance $20,000.00 Town Hall $20,000.00 Miscellaneous Expense $1,000.00 Contingencies $10,000.00 Capital Outlay - Equipment $10,000.00 Maintenance Agreement $7,000.00 Bonds $1,000.00 Bank Service Fees $1,000.00 Total $70,000.00 Total Administration $290,600.00 1-12 Assessor Personnel Salaries $205,000.00 Total $205,000.00 Contractual Services Maintenance Agreements $4,000.00 Maintenance Service - Vehicle $3,500.00 Travel & Training - Assessor $6,000.00 Travel & Training - Office $6,500.00 Legal & Professional $20,000.00 Total $40,000.00 Commodities Office Supplies & Postage $6,000.00 Total $6,000.00 Capital Outlay Equipment $10,000.00 Total $10,000.00 Other Expenditures Miscellaneous Expense $1,000.00 Contingencies $10,000.00 Other Post Employment Benefits $300.00 Total $11,300.00 Total Assessor $272,300.00 Total Town Fund $562,900.00 11 Audit Fund Beginning Balance 1/1/2025 $59,154.00 Revenues: Property Tax $25,903.07 Interest Income $1,076.00 Total Revenues $26,979.07 Total Funds Available $86,133.07 Contractual Services Accounting Service $19,000.00 Office Supplies $0.00 Total Expenditures $19,000.00 Ending Balance 12/31/2025 $67,133.07 12 Liability Fund Beginning Balance 1/1/2025 $26,360.00 Revenues: Property Tax $7,570.02 Interest Income $1,272.00 Total Revenues $8,842.02 Total Funds Available $35,202.02 Expenditures Insurance $10,000.00 Worker’s Compensation $1,400.00 Unemployment Taxes $1,800.00 Office Supplies $0.00 Contractual Services Liability Insurance General Insurance Risk Management Total Expenditures $13,200.00 Ending Balance 12/31/2025 $22,002.02 Illinois Municipal Retirement Fund Beginning Balance 1/1/2025 $92,064.00 Revenues Property Tax $34,000.00 Replacement Tax Interest Income $4,794.00 Total Revenues:$38,794.00 Total Funds Available $130,858.00 Expenditures Personnel Retirement Contribution $36,000.00 Office Supplies Total Expenditures $36,000.00 Ending Balance 12/31/2025 $94,858.00 Social Security/Medicare Fund Beginning Balance 1/1/2025 $71,949.00 Revenues Property Tax $34,000.00 Replacement Tax Interest Income $3,359.00 Total Revenues $37,359.00 Total Funds Available $109,308.00 Expenditures Personnel Social Security/Medicare $36,000.00 Office Supplies $0.00 Total Expenditures $36,000.00 Ending Balance 12/31/2025 $73,308.00 General Assistance Fund Beginning Balance 1/1/2025 $640,376.00 Revenues Property Tax $164,000.00 Interest Income $28,234.00 Other Townships $25,500.00 Total Revenues $217,734.00 Total Funds Available $858,110.00 Expenditures 15.11 Administration $158,188.00 15.31 Home Relief $282,000.00 Total Expenditures $440,188.00 Ending Balance 12/31/2025 $417,922.00 15.11 Administration Personnel Salaries $133,000.00 Health Insurance Total Expenditures $133,000.00 Contractual Services Legal & Bonds $200.00 Training & Travel - Office Staff $2,000.00 Total Expenditures $2,200.00 Commodities Maintenance Supplies - Equipment $0.00 Maintenance Agreements $7,000.00 Office Supplies & Service $4,000.00 Total Expenditures $11,000.00 Capital Outlay Equipment $10,000.00 Total Expenditures $10,000.00 Other Expenditures Miscellaneous Expense $1,500.00 Contingencies $5,000.00 Bank & Service Fees Other Post Employment Benefits $125.00 Total Expenditures $6,625.00 Total Administration $162,825.00 15.31 Home Assistance Contractual Services Medical and Dental Services $10,000.00 Shelter $55,000.00 Utilities $20,000.00 Funeral & Burial Service $5,000.00 Ambulance $1,000.00 Total Expenditures $91,000.00 Commodities Food $30,000.00 Personal/Household Needs/Clothing $20,000.00 Transients $3,000.00 Client Misc./Transportation/Laundry $4,000.00 Total Expenditures $57,000.00 Other Expenditures Hygiene Pantry/Bus Program & Passes $10,000.00 Emergency Assistance - Misc.$4,000.00 Emergency Assistance - Rent $50,000.00 Emergency Assistance - Utilities $55,000.00 $119,000.00 Total Home Relief $267,000.00 Total General Assistance $429,825.00 Section 3: That the amount appropriated for town purposed for the fiscal year beginning January 1, 2025, and ending December 31, 2025, by fund shall be as follows: General Town Fund $562,900.00 Audit Fund $19,000.00 Liability Fund $13,200.00 Social Security/Medicare Fund $36,000.00 Illinois Municipal Retirement Fund (IMRF)$36,000.00 General Assistance Fund $429,825.00 Total Appropriations $1,096,925.00 Approved this day of November 2024 by a roll call vote as follows: Roll Call # __________ Ayes: _________________________________________________________________________ Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ Abstain: _______________________________________________________________________ Kimberly A. Thierry, Township Supervisor ATTEST: Peter D. Schwartzman, Trustee Kelli R. Bennewitz, Township Clerk ORDINANCE NO. An ordinance levying taxes for all town purposes for the Town of the City of Galesburg, Knox County, Illinois, for the tax year 2024, collectable in 2025. BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township, Knox County, Illinois. SECTION 1: That the sum of Five Hundred Thirty One Thousand Dollars ($531,000) are hereby levied upon all property subject to taxation within the Townships that property is assessed and equalized, in order to meet and defray all necessary expenses and liabilities of the Township as required by statute or voted by the people in accordance with the law, for such purposes as: Town Fund General Assistance Fund IMRF Fund Social Security & Medicare Fund Liability Fund Audit Fund SECTION 2: That levied for each object and purpose shall be as follows: Amount Levied GENERAL TOWN FUND ADMINISTRATION Personnel $117,224 Contractual Services $5,000 Commodities $3,500 Other Expenditures $4,638 Capital Outlay $4,638 TOTAL ADMINISTRATION:$135,000 ASSESSOR Personnel $85,500 Contractual Services $28,200 Commodities $6,500 Capital Outlay $10,000 Other Expenditures $4,800 TOTAL ASSESSOR:$135,000 TOTAL GENERAL TOWN FUND:$270,000 AUDIT FUND Contractual Services $22,000 24-9025 TOTAL AUDIT FUND:$22,000 INSURANCE FUND Personnel $7,000 Contractual Services $1,000 TOTAL INSURANCE FUND:$8,000 ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) Personnel $34,0000 TOTAL IMRF FUND:$34,000 SOCIAL SECURITY FUND Personnel $34,000 TOTAL SOCIAL SECURITY FUND:$34,000 GENERAL ASSISTANCE FUND ADMINISTRATION Personnel $79,000 Contractual Services $2,000 Commodities $2,000 Other Expenditures TOTAL ADMINISTRATION:$83,000 HOME RELIEF Contractual Services $29,000 Commodities $28,000 Other Expenditures $23,000 TOTAL HOME RELIEF:$80,000 TOTAL GENERAL ASSISTANCE FUND:$163,000 TAX LEVY SUMMARY General Corporate Tax $270,000 Audit Tax $22,000 Insurance Tax $8,000 Illinois Municipal Retirement Tax $34,000 Social Security Tax $34,000 Public Assistance Tax $163,000 TOTAL TAXES LEVIED:$531,000 SECTION 3: That the Town Clerk shall make and file with the County Clerk of Knox County, on or before the last Tuesday of December, a duly certified copy of this ordinance. SECTION 4: That if any section, subdivision, or sentence of this ordinance shall for any reason be held invalid or unconstitutional, such finding shall not affect the validity of the remaining portion of this ordinance. SECTION 5: That this ordinance shall be in full force and effect after its adoption, as provided by law. Approved this day of November 2024 by a roll call vote as follows: Roll Call # __________ Ayes: _________________________________________________________________________ Nays: _________________________________________________________________________ Absent: _______________________________________________________________________ Abstain: ______________________________________________________________________ Kimberly A. Thierry, Township Supervisor ATTEST: Peter D. Schwartzman, Trustee Kelli R. Bennewitz, Township Clerk TOWN OF THE CITY OF GALESBURG Date: November 18, 2024 Agenda Number: 24-9026 TOWN FUND $9,404.70 GENERAL ASSISTANCE FUND $6,796.07 IMRF FUND SOCIAL SECURITY/MEDICARE FUND LIABILITY FUND AUDIT FUND TOTAL $16,200.77