HomeMy WebLinkAbout02172025 City Council Packet55 W. TOMPKINS STREET
GALESBURG, IL 61401
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City Council Agenda
February 17, 2025
City Council Meeting Agenda
City Council Chambers
February 17, 2025
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Approve Minutes from February 3, 2025
Public Comment
Consent Agenda #2025-04
25-2004 Resolution Supplemental Motor Fuel Tax (MFT) Maintenance Resolution for street
maintenance for the 2025 calendar year
25-2005 Resolution Resolution of Support for the IHDA Home Repair & Accessibility
Program
25-4014 Approve Technical Services Agreement with WIRC to apply for an IHDA Home
Repair & Accessibility Program Grant
25-5000 Receive Annual wrecker rate
25-8003 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
25-2006 Resolution Authorizing IPWMAN Agreement
Bids, Petitions and Communications
City Manager’s Report
Miscellaneous Business (Agreements, Approvals, Etc.)
25-4015 Approve Transportation service contract with Warren County Housing Authority
25-4016 Approve Agreement to provide that National Railroad Hall of Fame access to
225 S. Seminary for initial steps in property development
25-4017 Approve Workers Compensation Settlement
Town Business
25-9004 Approve Bills
Closing Comments
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
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CITY COUNCIL MEETING
City Manager’s Report
February 17, 2025
CONSENT AGENDA #2025-04
Item 25-2004 Supplemental MFT Resolution
Staff recommend approval of a Supplemental Motor Fuel Tax (MFT) Maintenance Resolution for
2025 street maintenance. This resolution is required by the Illinois Department of Transportation
(IDOT) to encompass all MFT-funded maintenance work for the year. The City Council previously
approved a resolution for $410,000.00 in fill materials, and this supplemental resolution covers
the remaining $1,375,000.00 for planned 2025 projects. This includes $800,000.00 for
intermittent resurfacing (previously approved by Council), $300,000.00 for southeast section
sealcoating, and $275,000.00 for Soangetaha subdivision sealcoating and microsurfacing. These
projects are included in the 2025 MFT Fund budget and will be bid out separately this spring for
individual council approval.
Item 25-2005 Resolution of Support for the IHDA Home Repair & Accessibility Program
Staff recommend approval of a resolution of support for the Illinois Housing Development
Authority’s (IHDA) Home Repair and Accessibility Program (HRAP). The purpose of this grant is to
assist low-income and very low-income homeowners with repairs to preserve the long-term
viability and habitability of their residence, and the City intends to apply for $600,000.00.
Matching funds are not required, and WIRC will apply for and manage the grant, if awarded.
Notifications regarding grant awards are anticipated by June 2025.
Item 25-4014 Technical Services Agreement with WIRC
Staff recommend approval of a Technical Services Agreement with Western Illinois Regional
Council (WIRC), which provides for the City to pay WIRC $1,000.00 for submittal of an application
for the Illinois Housing DevelopmentAuthority’s Home Repair and Accessibility Program (HRAP)
on behalf of the City. The purpose of this grant is to assist low-income and very low-income
homeowners with repairs to preserve the long-term viability and habitability of their residence,
and the City intends to apply for $600,000.00. If awarded, WIRC will also administer the grant,
and their administration costs will be paid from grant funds. The City will not be required to
provide any matching funds for this project.
Item 25-5000 Annual Wrecker Rate
Updated rate schedules for towing and storage services from Cantrell’s Towing; Bolin’s Towing &
Repair; Fox Towing, LLC; Galesburg Towing, LLC; A to Z Towing & Transport; Winkler’s Towing &
Repair; Pit Stop Shop; and Bob’s Towing, Inc. are provided to be received and placed on file with
the City Clerk’s Office.
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Item 25-8003 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved
individually by the City Council.
ORDINANCES AND RESOLUTIONS
Item 25-2005 Authorizing IPWMAN Agreement
Staff recommend approval of a resolution to re-authorize the city's participation in the Illinois
Public Works Mutual Aid Network (IPWMAN). IPWMAN is a network of over 400 Illinois
government agencies that provide and receive emergency assistance during disasters. The
agreement formalizes this mutual aid, allowing communities to share personnel, equipment, and
other resources. The city originally joined in 2010 and needs to approve a revised agreement,
which contains no operational changes, to remain a member. The current annual fee of $250 has
remained unchanged since the City joined in 2010.
BIDS, PETITIONS AND COMMUNICATIONS
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 25-4015 Transportation Service Contract with Warren County Housing Authority
Galesburg’s Public Transportation Advisory Commission recommends approval of a service
contract between the City of Galesburg and the Warren County Housing Authority (WCHA) to
provide WCHA residents unlimited fixed route rides in Galesburg from January 1, 2025, through
December 31, 2027, which will be tracked and billed to WCHA at current fare rates. WCHA will
receive funding for this endeavor through the Hunger Collaborative of the Galesburg Community
Foundation. Warren County Public Transportation will bring patrons into the community under
a separate service agreement with the Galesburg Community Foundation. Once in Galesburg,
WCHA patrons will utilize Galesburg’s fixed route system to navigate the community for their
shopping, business, and personal needs, and WCHA will provide transportation back to
Monmouth.
Item 25-4016 National Railroad Hall of Fame – Consent to Enter Property
Staff recommend approval of agreement providing consent for the National Railroad Hall of Fame
(NRRHOF) and their designees to enter the city-property at 225 S. Seminary Street to begin design
work. The National Railroad Hall of Fame (NRRHOF) publicly announced last fall that they had
enough money raised to begin working toward the design of the new building. The proposed
location will be on a portion of city owned property that is southwest of the existing railroad
station, located at 225 S Seminary Street. This agreement will allow the NRRHOF design team
access to property, while the City and NRRHOF work towards a lease agreement for the property.
Item 25-4017 Workers Compensation Settlement
Staff recommend approval of Workers Compensation Settlement with Richard Neal in the
amount of $68,000.00. This settlement agreement resolves the pending workers’ compensation
case of Mr. Neal related to an injury sustained in October 2023. The attached contract represents
full and final settlement of any and all claims for compensation arising from this incident.
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TOWN BUSINESS
Item 25-9004 Town Bills
Respectfully submitted,
Eric Hanson
City Manager
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
February 3, 2025
6:00 p.m.
Called to order by Mayor Peter Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis,
Evan Miller, Dwight White, Heather Acerra and Steve Cheesman, 7. Absent: Council Member
Sarah Carrington, 1. Also Present: City Manager Eric Hanson, City Attorney Dan Alcorn, and City
Clerk Kelli Bennewitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
A moment of silence was observed in lieu of an invocation.
Council Member Dennis moved, seconded by Council Member Miller, to approve the minutes of
the City Council’s regular meeting from January 21, 2025.
Roll Call #2:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried.
PUBLIC COMMENT
Reverend Andrew Jowers addressed the Council to follow up and make an official request that
the Council name a street in Galesburg after Reverend Dr. Martin Luther King Jr. He feels that it’s
time that the Council and community demonstrate its resolve and a commitment toward
building a community where decency and respect are championed. He understands that naming
a street after Dr. King would not be without its controversy but that there should be discussion
and debate of our citizens and leaders so that the City can move forward in spite of the past.
Reverend Jowers also stated that he received some political literature from one of the
candidates running for higher office in Galesburg who said he was going to address
homelessness and not raise taxes. He wants candidates to be transparent and provide specific
plans for addressing homelessness, including the associated costs.
Vince Marolla addressed the Council and echoed Revered Jowers’ idea regarding Reverend Dr.
Martin Luther King, Jr. and how Dr. King talked about a beloved community as a place where
people came together and a place where people loved each other. He acknowledged potential
controversy but believes naming a street after Dr. King would demonstrate the Council's
commitment to racial equality and inclusivity. He also understands that the Council supports the
February 3, 2025 Page 1 of 5
idea of a community center and that it could be named after someone who exemplified the
principles of nonviolence and community-building.
CONSENT AGENDA #2025-03
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
25-4010
Approve an updated zoning map.
25-4011
Approve a one-year renewal of the seven existing flood insurance policies with Selective
Insurance Company in the amount of $31,180 for the properties in the Mississippi River flood
plain at Oquawka.
25-8002
Approve bills in the amount of $718,602.95 and advance checks in the amount of
$1,425,152.41.
Council Member Miller moved, seconded by Council Member White, to approve Consent
Agenda 2025-03.
Roll Call #3:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
25-1000
Council Member Miller moved, seconded by Council Member Acerra, to approve Ordinance
25-3746 on final reading amending an existing site lease agreement for an area of
approximately 5,625 square feet of municipal property in Kiwanis Park for use as a
telecommunications tower site. The City Manager will send an annual revenue report to
Council.
Roll Call #4:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried.
BIDS, PETITIONS, AND COMMUNICATIONS
February 3, 2025 Page 2 of 5
CITY MANAGER’S REPORT
City Manager Hansen announced that he discussed several topics related to business and
commercial development during his WGIL interview this morning. He encouraged everyone to
listen to the interview, as many of the topics addressed common questions the City receives.
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
25-4012
Council Member White moved, seconded by Council Member Acerra, to approve a Redeveloper
Agreement with Nancy Brown d/b/a Steve’s Smith and Allen Garage for the property located at
41 North Kellogg Street. Council Member Cheesman stated that this is an excellent solution and
appreciates the compromises. City Manager Hansen thanked City staff, the owner, and Bob
Bondi, for their assistance.
Roll Call #5:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried.
25-4013
Council Member Miller moved, seconded by Council Member Acerra, to waive normal
purchasing policies and approve a four-year lease agreement for a 2025 Elgin Pelican Street
Sweeper not to exceed $374,918.92.
Roll Call #6:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried.
Council Member Miller moved, seconded by Council Member Acerra, to sit as the Town Board.
The motion carried.
TOWN BUSINESS
25-9003
Trustee Miller moved, seconded by Trustee White, to approve Town bills and warrants to be
drawn in payment of same.
Fund Title Amount
Town Fund $1,743.17
General Assistance Fund $6,226.00
IMRF Fund
February 3, 2025 Page 3 of 5
Social Security/Medicare Fund
Liability Fund
Audit Fund
Total $7,969.17
Roll Call #7:
Ayes: Trustees Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Trustee Carrington, 1.
Chairman declared the motion carried.
Trustee Acerra moved, seconded by Trustee Miller, to resume as the City Council. The motion
carried.
CLOSING COMMENTS
Council Member White announced that the Orpheum Theatre is moving and changing and he is
glad that they're improving what they're doing. He attended the Motown Review and had a
great time and is looking forward to more things happening at the Theatre. He also noted that
at the last meeting he spoke about being kind and caring towards people and added that this is
Black History Month, which is part of American history; however, it is not being taught in many
schools because of CRT (critical race theory). He stated that he watched a tragic accident on
television, where almost 70 people lost their lives, and a man blamed it on DEI. He asked some
people in our city about DEI and a woman he asked stated when she goes into a corporate
boardroom, most of the time it's all men, so she understands what it's like having to step into a
world that you almost don't fit into and have to make a way. He stated that we need diversity
and inclusion in every step of our life and that you can’t have one with the other.
Council Member White urged citizens to get involved in the City. He encouraged them to sign up
for email notifications on the City's web page, by clicking the “Get Notified” link at the bottom.
This will help citizens stay informed and work together to grow the City, without divisions based
on political party, skin color, or economics.
Council Member Acerra thanked City Manager Hansen and Administrative Services Manager
Cathy St. George for the Economic Growth Report. The City Manager thanked St. George for her
work on the report and noted that it will be on the City’s webpage. Council Member Acerra
noted a few highlights from the report, such as attracting industry was indicated on a 2022
survey of the community as the top priority by 77% of our residents. She noted that the City
had a great year for economic growth and that there are many people who have worked on
these initiatives including Ken Springer, the City Manager, and many others. She also noted that
we've had 23 new developments, expansions or new businesses, 326 new jobs, and $113
million of private investment in our community. She appreciates that we are headed in a great
direction when things can seem rather gloomy and that it's good to look at these positive
trends.
February 3, 2025 Page 4 of 5
Council Member Cheesman also thanked Cathy St. George for the report and the terrific
economic news in our town, the number of jobs, the economic impact, and the self-esteem that
it creates. Whether it’s the new potential railroad advancement, the Western Smokehouse
expansion, ag business, healthcare, infrastructure additions, or beautification efforts, all these
are making a difference in our community.
He also reiterated what Council Member White stated in that everyone is important and it
doesn't matter their economic status, race, or gender. Everyone needs to work together to be
successful and to keep this momentum going. He also added that when he was a teacher at
Churchill Junior High School, black history was taught. He believes that one of the greatest
Americans he admires is Jackie Robinson, not only because of his baseball but because of all the
other things he did as well. He expressed his condolences to the family of David Uhlmann, who
was a member of the City’s Planning & Zoning Commission and another person who made our
community great.
Mayor Schwartzman thanked the others for mentioning the economic report, which is
something he hasn’t seen the City do in recent years. He noted that the City had a great year
last year, and in speaking to constituents around the City, there is a lot of positive attitude
towards the future. He also reminded people that even though it's February and feels like the
middle of spring, we will get cold weather again. We have had very little snow, which actually
benefits the City’s finances because of the reduction in labor costs and salt costs. He also urged
everyone to stay healthy and to enjoy Black History Month.
There being no further business, Council Member Miller moved, seconded by Council Member
White, to adjourn the meeting at 6:27 p.m.
Roll Call #8:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried.
Peter D. Mayor Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
February 3, 2025 Page 5 of 5
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City Council Meeting
Agenda Item Overview
February 17, 2025
AGENDA ITEM: Supplemental Motor Fuel Tax (MFT) Maintenance Resolution for street
maintenance for the 2025 calendar year.
SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend
approval of the Supplemental Motor Fuel Tax Resolution for street maintenance for the 2025
calendar year.
BACKGROUND: The first step with the Illinois Department of Transportation (IDOT) for
authorization of a project or maintenance work using MFT funds is an MFT Resolution. IDOT now
requires that all maintenance work using MFT funds for a calendar year be approved under one
MFT maintenance resolution. City Council previously approved MFT maintenance resolutions for
the 2025 fill materials that the City uses to purchase concrete and hot mix asphalt and the
intermittent resurfacing work. It is also planned to perform sealcoating work in the southeast
section of the City and sealcoating and microsurfacing in the Soangetaha subdivision. IDOT has
processed and approved the MFT maintenance resolution in the amount of $410,000 for the
2025 fill materials. Therefore, to follow the new requirements, a supplemental resolution is
required for the remaining 2025 street maintenance work that IDOT has yet to approve.
Included in the supplemental resolution is $800,000 for intermittent resurfacing work that was
reviewed and approved by Council at the January 21, 2025 meeting. An additional $300,000 for
sealcoating work primarily in the southeast section of the City. Also, $275,000 for sealcoating
and microsurfacing roads in the Soangetaha subdivision. The total amount of the Supplemental
MFT maintenance resolution is $1,375,000. Each of these items and their amounts were included
and approved in the 2025 Motor Fuel Tax budget. The projects will be advertised and bid out
separately this Spring and brought to City Council individually for approval at a future meeting.
Staff recommend approval of the supplemental resolution.
BUDGET IMPACT: There are sufficient funds budgeted for this work in the 2025 budget from the
MFT Fund (Fund 11)
SUPPORTING DOCUMENTS:
1.Supplemental MFT Maintenance Resolution
25-2004
Resolution for Maintenance
Under the Illinois Highway Code
BLR 14220 (Rev. 12/13/22)Completed02/11/25
District
4
County
Knox
Resolution Number Resolution Type
Supplemental
Section Number
25-01003-66-GM
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City of
Name of Local Public Agency
Galesburg Illinois that there is hereby appropriated the sum of one million three
Dollarshundred seventy five thousand and 00/100--------------------------------------------------() $1,375,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
Beginning Date
01/01/25 to
Ending Date
12/31/25 .
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that
Local Public Agency Type
City of
Name of Local Public Agency
Galesburg
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I
Name of Clerk
Kelli Bennewitz
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Galesburg in the State of Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Governing Body Type
Council of
Name of Local Public Agency
Galesburg at a meeting held on
Date
02/17/25 .
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
17th day of
Month, Year
February, 2025 .
(SEAL, if required by the LPA) Clerk Signature & Date
APPROVED
Regional Engineer Signature & Date
Department of Transportation
Instructions for BLR 14220
BLR 14220 (Rev. 12/13/22)Completed02/11/25
This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated.
Resolution Number Insert the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box, choose the type of resolution:
-Original would be used when passing a resolution for the first time for this project.
-Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
-Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement covered by the resolution.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the ().
Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date Insert the ending date of the maintenance period.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Name of Clerk Insert the name of the LPA Clerk.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
Name of LPA Insert the name of the LPA.
Date Insert the date of the meeting.
Day Insert the day the Clerk signed the document.
Month, Year Insert the month and year of the clerk's signature.
Clerk Signature Clerk shall sign here.
Seal The Clerk shall seal the document here, if required. If a seal is required, electronic signatures should
not be used.
Approved The Department of Transportation representative shall sign and date here upon approval.
A minimum of three (3) certified signed originals must be submitted to the Regional Engineer's District office OR email PDF
completed form with electronic signatures to your local District LRS office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)
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City Council Meeting
Agenda Item Overview
February 17, 2025
AGENDA ITEM: Resolution in support of the Illinois Housing Development Authority’s (IHDA)
Home Repair and Accessibility Program (HRAP).
SUMMARY RECOMMENDATION: The City Manager and the Director of Community Development
recommend approval of the Resolution in support of the Home Repair and Accessibility Program
(HRAP) Grant.
BACKGROUND: The City is requesting approximately $600,000 from the Illinois Housing
Development Authority’s Home Repair and Accessibility Program (HRAP). Applications are due
March 14, 2025, and it is anticipated that the City will be notified of the award in June 2025. The
City of Galesburg has been awarded this grant once before in 2023 with the award of $400,000
completing eight homes. Previously, this program was called the Single Family Rehab Program.
The City of Galesburg was awarded that grant twice with the first award of $378,000 completing
eight homes and the second award of $580,000 completing six homes.
The purpose of this grant is to assist low-income and very low-income homeowners with repairs
to preserve the long-term viability and habitability of their residence including health, safety, and
energy efficiency repairs to their homes, as well as accessibility improvements. Income eligible
homeowners may receive up to $50,000 in financial assistance for housing rehabilitation and
accessibility issues, and up to $25,000 for those with roofing issues. If awarded, this is a two-year
program and IHDA reimburses grantees as funds are spent on a per project basis.
The benefitting structures must be existing residential properties privately owned and used as
the owner’s primary residence. IHDA has expanded this grant to include accessibility issues. For
accessibility projects, all properties must be an existing residential property that is rental or
owner-occupied and must have a documented need for accessibility modifications. The owner or
the owner’s tenant must be a senior citizen (over 60 years of age) with a physical limitation, or a
resident within the home must be a disabled person (with a physical or mental impairment).
The City is working with Western Illinois Regional Council (WIRC) in coordinating this grant and,
if awarded, the grant will be able to rehabilitate approximately 10-12 single family homes,
depending on the amount of funds awarded by IHDA.
25-2005
___________________________________________________________________________________________________________________________________________________________________________________________
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BUDGET IMPACT: No local matching funds are required.
SUPPORTING DOCUMENTS:
1. Resolution of Support.
Resolution No. ________
COUNCIL RESOLUTION OF SUPPORT
WHEREAS, the City of Galesburg is applying to the Illinois Housing Development Authority for the
Home Repair and Accessibility (HRAP) grant, and
WHEREAS, it is necessary that an application be made and agreements entered into with the
Illinois Housing Development Authority.
NOW, THEREFORE, BE IT RESOLVED as follows:
1) that the City of Galesburg apply for a grant under the terms and conditions of the
Illinois Housing Development Authority and shall enter into and agree to the
understandings and assurances contained in said application.
2) that the Mayor and City Clerk on behalf of the City execute such documents and all
other documents necessary for the carrying out of said application.
3) that the Mayor and City Clerk are authorized to provide such additional information
as may be required to accomplish the obtaining of such grant.
Approved this ______day of ____________________, 2025, by roll call vote as follows:
Roll Call #:________________
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _______________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
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City Council Meeting
Agenda Item Overview
February 17, 2025
AGENDA ITEM: Western Illinois Regional Council (WIRC) Illinois Housing Development Authority
(IDHA) Home Repair and Accessibility Program (HRAP) grant application agreement.
SUMMARY RECOMMENDATION: The City Manager and the Director of Community Development
recommend the approval of the Technical Services Agreement with WIRC and $1,000 for the cost
of submitting the application for the IDHA HRAP grant.
BACKGROUND: The City is requesting approximately $600,000 from the Illinois Housing
Development Authority’s Home Repair and Accessibility Program (HRAP). Applications are due
March 14, 2025, and it is anticipated that the City will be notified of the award in June 2025. The
purpose of this grant is to assist low-income and very low-income homeowners with repairs to
preserve the long-term viability and habitability of their residence including health, safety, and
energy efficiency repairs to their homes, as well as accessibility improvements. Income eligible
homeowners may receive up to $50,000 in financial assistance for housing rehabilitation and
accessibility issues, and up to $25,000 for those with roofing issues. If awarded, this is a two-year
program and IHDA reimburses grantees as funds are spent on a per project basis. The 2025
application round is anticipated to award $16,000,000 in total.
The City is working with Western Illinois Regional Council (WIRC) in applying for this grant and if
awarded, the grant will be able to rehabilitate approximately 12 single family homes, depending
on the amount of funds awarded by IHDA.
WIRC has considerable experience administering housing rehabilitation grants. They also have
qualified licensed inspectors and contractors on staff who can assess each home to determine
what needs to be done to bring the house up to code. If the City is successful in receiving the
grant, WIRC will administer the grant and their administration costs will be paid from grant funds.
The City will not be required to provide any matching funds for this project. The only cost to the
City is to pay WIRC $1,000 to apply for the grant.
BUDGET IMPACT: The agreement costs will be paid from Fund 26, the UDAG Fund.
SUPPORTING DOCUMENTS:
1.Agreement with WIRC.
25-4014
TECHNICAL ASSISTANCE AGREEMENT
THIS AGREEMENT, made and concluded this 7th day of February 2025, between the City of
Galesburg hereinafter referred to as the Grantee, and the Western Illinois Regional Council
Community Action Agency, hereinafter referred to as WIRC,
WITNESSETH: That said WIRC, at the request of the Grantee, does hereby agree to complete an
Illinois Housing Development Authority (IHDA) Home Repair and Accessibility Program
(HRAP) Grant Application for the Grantee. The WIRC agrees to submit said application for the
sum of $1,000.00.
FURTHERMORE: WIRC shall request payment after the application submission date: March 14,
2025
IN WITNESS WHEREOF, WIRC and the Grantee have hereunto respectively set their hands and
seals on the day and year first written.
Attest:
By: __________________________ By: __________________________
Mayor, City of Galesburg
Western Illinois Regional Council Attest:
By: __________________________ By: __________________________
City Council Meeting
Agenda Item Overview
February 17, 2025
AGENDA ITEM: Receive Updated Rate Schedules for Towing and Storage Services from Cantrell’s
Towing, Bolin’s Towing & Repair, Fox Towing, LLC, Galesburg Towing, LLC, A to Z Towing &
Transport, Winkler’s Towing & Repair, Pit Stop Shop, and Bob’s Towing, Inc.
SUMMARY RECOMMENDATION: The City Clerk recommends approval of the updated rate
schedules for the wrecker companies based on their annual renewal applications for 2025.
BACKGROUND: Per City of Galesburg Resolution 73-385, “any person operating a wrecker
service in the city must file with the City Council a schedule of rates for towing and storage
services, and the rates as per schedule filed shall be charged unless a new schedule shall be
filed with the City Council. Those schedules will be in the custody of the City Clerk and open to
the public at any time.”
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1.Applications and Schedule of Rates
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: KRB Page 1 of 1
25-5000
User:
Printed:02/11/2025 - 1:26PM
shelms
Transactions by Account
Batch:00017.02.2025
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10407-00 Amanda Jennings Cell Phone Allowance - AJennings 15.0001/31/2025
001-0000-10407-00 Klingner & Associates P.C.Asbestos Inspection/Abatement Design - PSB 6th Floor For ETSB 267.3502/10/2025
001-0000-10407-00 Stratus Networks, Inc 02/25 Service Acct# 7382 - for Election 34.1602/10/2025
001-0000-10407-00 Stratus Networks, Inc 02/25 Service Acct# 7382 - for Township Assessor 101.0102/10/2025
001-0000-10407-00 Stratus Networks, Inc 02/25 Service Acct# 7483 501.7602/10/2025
001-0000-10701-00 Tyler Technologies, Inc 01/26 - 02/26 - Hosting/Maintenance 822.1402/10/2025
001-0000-10801-00 Advance Auto Parts Oil Filters 10.6001/31/2025
001-0000-10801-00 Map Automotive of Peoria Batteries 430.5001/31/2025
001-0000-20101-00 ISRAEL OF GOD CHURCH Refund of IFC Permit Payment - Permit No Longer Needed 40.0002/10/2025
001-0000-20101-00 Galesburg Donuts and Ice Cream Inc 2024 Overpayment on Taxes 26.9902/10/2025
001-0000-20101-00 GALESBURG WINE BAR INC 2024 Overpayment on Taxes 5.2002/10/2025
001-0000-20101-00 EL BARRIL 3 LLC 2024 Overpayment on Taxes 4.9402/10/2025
001-0000-20101-00 KNIGHTS OF COLUMBUS 2024 Overpayment on Taxes 1.5302/10/2025
001-0000-20101-00 The Knox Airbnb 2024 Overpayment on Taxes 1.3202/10/2025
001-0000-20102-00 FBI Springfield Finance TFO IPP Duplicate Payments for March,April,May,& June 1,442.6212/31/2024
001-0000-22007-00 Illinois Office of the Attorney General 01/25 Sex Offender Registration Fund 0958 480.0002/10/2025
001-0000-22007-00 Illinois State Police 01/25 Offender Registration Fund 520.0002/10/2025
001-0000-22007-00 Treasurer of the State of Illinois 01/25 Sex Offender Registration Collections Fund #527 80.0002/10/2025
001-0000-32015-00 Alan Edwards Refund of Impound Fee - Veh Impound Fee - Release Fee 001-32015 500.0002/10/2025
001-0000-32015-00 Alan Edwards Refund of Impound Fee - Veh Impound Towing & Storage 001-32015 405.0002/10/2025
001-0000-37900-00 Stratus Networks, Inc 02/25 Service Acct# 7382 -12.2902/10/2025
5,677.83Subtotal for Divison: 0000
001-0105-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 10.3602/10/2025
001-0105-54000-00 Dwight White Cell Phone Allowance 30.0001/31/2025
001-0105-54000-00 Bradley Hix Cell Phone Allowance 30.0001/31/2025
001-0105-54000-00 W Wayne Dennis Cell Phone Allowance 30.0001/31/2025
001-0105-54000-00 Heather Acerra Cell Phone Allowance 30.0001/31/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 1
25-8003
Account Number Vendor AmountDescription PO No Date
001-0105-54000-00 Steve Cheesman Cell Phone Allowance 30.0001/31/2025
160.36Subtotal for Divison: 0105
001-0110-54000-00 Eric Hanson Cell Phone Allowance 30.0001/31/2025
001-0110-54000-00 Kristin Robinson Cell Phone Allowance 30.0001/31/2025
001-0110-54000-00 Cathy St George Cell Phone Allowance 30.0001/31/2025
001-0110-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 28.3102/10/2025
001-0110-61000-00 Bridgeway Training Services 01/25 Birthday Cards w/ Addressed Envelopes 35.7602/10/2025
001-0110-61000-00 Office Specialists, Inc.Coffee Filters 2.9502/10/2025
001-0110-61000-00 Office Specialists, Inc.Cups, Forks 11.9002/10/2025
168.92Subtotal for Divison: 0110
001-0115-51000-00 SpringbrookSoftware LLC 01/25 Civic Pay Service 42.0001/31/2025
001-0115-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 62.1302/10/2025
001-0115-54000-00 Ericka Gugliotta Cell Phone Allowance 30.0001/31/2025
001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 30.0001/31/2025
001-0115-54500-00 Kelli Bennewitz Mileage - MCI Winter Seminary - Peoria IL - KBennewitz 117.6002/10/2025
001-0115-61000-00 Office Specialists, Inc.Return Note Pad -19.0902/10/2025
001-0115-61000-00 Office Specialists, Inc.Post It Pads 43.9802/10/2025
306.62Subtotal for Divison: 0115
001-0120-54000-00 Jessica Pease Cell Phone Allowance 30.0001/31/2025
001-0120-54000-00 Janet Lytle Cell Phone Allowance 30.0001/31/2025
001-0120-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 20.7102/10/2025
80.71Subtotal for Divison: 0120
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - Police Department Matters 687.5002/10/2025
001-0145-51010-00 James M Kelly, Attorney 12/24 Legal Service 841.5012/31/2024
001-0145-51010-00 James M Kelly, Attorney 12/24 Legal Service 33.0012/31/2024
001-0145-51010-00 James M Kelly, Attorney 12/24 Legal Service 99.0012/31/2024
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - 2024 IAFF Negotiations 950.0002/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - General Municipal Matters 6,870.2502/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - IDHR 580.0002/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - 1011 E Brooks St Demo 631.8402/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - 2024 AFSCME Negotiations 991.2502/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - Administrative Adjudications 1,068.0002/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - Labor 1,318.5002/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - 861 E South St Demo 322.5002/10/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - City Meetings 1,957.5002/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - 175, 179, 193 N Cherry St Demo 483.7502/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - 1911 E Main St Demo 1,041.2502/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - 367 Lincoln St Demo 376.2502/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - 173 Garfield Ave Demo 717.5002/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - Real Estate 523.7502/10/2025
001-0145-51010-00 Davis & Campbell LLC 01/25 Legal Services - Ordinance Violations 4,045.5002/10/2025
001-0145-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 10.3602/10/2025
23,549.20Subtotal for Divison: 0145
001-0160-47755-00 Mission Square 2025 OPEB Contribution - General Fund 121,575.00 000009293502/10/2025
001-0160-59521-00 Knox County Humane Society 03/25 Animal Control Contract as per existing agreement 19,510.00 000009265602/10/2025
141,085.00Subtotal for Divison: 0160
001-0205-51000-00 US Sterling Capital Corp., Inc.The First State Bank 241.3202/10/2025
001-0205-51000-00 SpringbrookSoftware LLC 01/25 Civic Pay Service 91.7501/31/2025
001-0205-51000-00 Great Eastern Mgmt., Inc.Murphy Bank 199.4502/10/2025
001-0205-51000-00 Great Eastern Mgmt., Inc.Security Bank 240.0002/10/2025
001-0205-51000-00 Great Eastern Mgmt., Inc.National Association Eastbank 245.0002/10/2025
001-0205-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 93.3002/10/2025
001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0001/31/2025
001-0205-54000-00 Jennifer O'hern Cell Phone Allowance 30.0001/31/2025
001-0205-54000-00 Sharon Heiden Cell Phone Allowance 30.0001/31/2025
001-0205-54000-00 Denise Hensley Cell Phone Allowance 30.0001/31/2025
001-0205-54000-00 Bobbi Chockley Cell Phone Allowance 30.0001/31/2025
001-0205-54000-00 Tanya Billeter Cell Phone Allowance 30.0001/31/2025
001-0205-55500-00 Walz Label & Mailing Systems Repair of Folder Inserter Machine 259.1302/10/2025
001-0205-61000-00 Allegra Print & Imaging Envelopes 675.6502/10/2025
2,225.60Subtotal for Divison: 0205
001-0207-54000-00 Orlando Lucero Cell Phone Allowance 30.0001/31/2025
001-0207-54000-00 Cameron Lemaster Cell Phone Allowance 30.0001/31/2025
001-0207-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 - City Internet billed by Comcast 473.5002/10/2025
001-0207-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 31.0702/10/2025
001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 30.0001/31/2025
594.57Subtotal for Divison: 0207
001-0305-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 36.2402/10/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 3
Account Number Vendor AmountDescription PO No Date
001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 30.0001/31/2025
66.24Subtotal for Divison: 0305
001-0306-51000-00 SpringbrookSoftware LLC 01/25 Civic Pay Service 3.0001/31/2025
001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0001/31/2025
001-0306-54000-00 Eric Heiden Cell Phone Allowance 30.0001/31/2025
001-0306-54000-00 Daniel Koerner Cell Phone Allowance 30.0001/31/2025
001-0306-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 88.0202/10/2025
001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0001/31/2025
001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0001/31/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 367 Lincoln 1,400.0002/10/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1451 Monroe St 150.0002/10/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 874 S Seminary 3,972.5402/10/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1385 Clark 335.7802/10/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 662 W First St 100.0002/10/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 56 Fulton 635.7802/10/2025
001-0306-61000-00 Office Specialists, Inc.Magnets 7.2202/10/2025
001-0306-61000-00 Office Specialists, Inc.Spoons 7.2002/10/2025
6,849.54Subtotal for Divison: 0306
001-0410-51000-00 SpringbrookSoftware LLC 01/25 Civic Pay Service 3.0001/31/2025
001-0410-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 82.8402/10/2025
001-0410-54000-00 Jamie West Cell Phone Allowance 30.0001/31/2025
001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0001/31/2025
001-0410-54000-00 Matthew Kirgan Cell Phone Allowance 30.0001/31/2025
175.84Subtotal for Divison: 0410
001-0445-54000-00 Derek Poland Cell Phone Allowance 18.2401/31/2025
001-0445-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 43.5002/10/2025
001-0445-55500-00 Map Automotive of Peoria Core Charge 54.0001/31/2025
001-0445-55500-00 Liberty Tire Recycling Services Iowa Tire Recycling 306.2702/10/2025
001-0445-55500-00 Liberty Tire Recycling Services Iowa Tire Recycling 406.5802/10/2025
001-0445-55700-00 American Pest Control Inc 01/25 Service 40.0002/10/2025
001-0445-55700-00 Royal Cleaning Services 01/25 Janitorial Services 292.0002/10/2025
001-0445-57500-00 Vestis 01/25 Service 85.6802/10/2025
001-0445-57500-00 Vestis 01/25 Service 85.6802/10/2025
001-0445-61000-00 Office Specialists, Inc.Markers 19.1902/10/2025
001-0445-61000-00 Office Specialists, Inc.Ink Cartridge 61.7702/10/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0445-61000-00 Office Specialists, Inc.Marker Board 75.2602/10/2025
001-0445-61000-00 Office Specialists, Inc.Wall File 97.2002/10/2025
001-0445-62500-00 Ford of Galesburg Tire PSI Sensor #153 62.7102/10/2025
001-0445-62500-00 Elliott Equipment Co.Bearing Kit #152 3,488.9502/10/2025
001-0445-62500-00 Alta Construction Equipment Illinois, LLC Belt #187 71.8102/10/2025
001-0445-62500-00 Advance Auto Parts Coil Kits #153 637.6202/10/2025
001-0445-63000-00 Blue Cardinal Chemical LLC Degreasing Wipes, Triple Play 429.5602/10/2025
001-0445-63000-00 Advance Auto Parts Bright Pads 23.2002/10/2025
001-0445-63000-00 Advance Auto Parts Tape 11.7802/10/2025
001-0445-63000-00 Lawson Products, Inc.Screws, Nuts, Washers 245.4702/10/2025
6,556.47Subtotal for Divison: 0445
001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0001/31/2025
001-0450-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 38.6602/10/2025
001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0001/31/2025
001-0450-54000-00 Robert Kelley Cell Phone Allowance 30.0001/31/2025
001-0450-55500-00 Truck Centers, Inc Diagnosed and Repair Steering #111 545.0002/10/2025
001-0450-55700-00 American Pest Control Inc 01/25 Service 75.0002/10/2025
001-0450-57500-00 Vestis 02/25 Service 85.6802/10/2025
001-0450-61000-00 Office Specialists, Inc.Toner 88.0002/10/2025
001-0450-61000-00 Office Specialists, Inc.Toner 176.0002/10/2025
001-0450-62500-00 Midstate Manufacturing, Inc.Hydraulic Hose #108 292.3502/10/2025
001-0450-62500-00 Nichols Diesel Service, Inc Fitting #107 17.7002/10/2025
001-0450-62500-00 Koenig Body & Equipment, Inc.Cylinder #114 189.1602/10/2025
001-0450-62500-00 Truck Centers, Inc Carrier Bearing - #130 74.0302/10/2025
001-0450-62500-00 Birkeys Farm Store, Inc Fuel Filters #121 607.2102/10/2025
001-0450-62500-00 Nichols Diesel Service, Inc Elbow Fittings #107 37.2002/10/2025
001-0450-62500-00 Nichols Diesel Service, Inc Valve #115 56.8202/10/2025
001-0450-62500-00 Napa Auto Parts Fitting #115 7.9902/10/2025
001-0450-65000-00 Office Specialists, Inc.Dish Soap, Paper Towels 64.4402/10/2025
001-0450-65000-00 Office Specialists, Inc.Paper Towels 97.3402/10/2025
001-0450-65500-00 Lawson Products, Inc.Nuts, Washers, Screws 152.1402/10/2025
2,694.72Subtotal for Divison: 0450
001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0001/31/2025
001-0510-54000-00 Anthony Oligney-Estill Cell Phone Allowance 30.0001/31/2025
001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0001/31/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 5
Account Number Vendor AmountDescription PO No Date
001-0510-54000-00 Magdalene Semington Cell Phone Allowance 30.0001/31/2025
001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0001/31/2025
001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0001/31/2025
001-0510-54000-00 Christopher Hootman Cell Phone Allowance 30.0001/31/2025
001-0510-54000-00 Russell Idle Cell Phone Allowance 30.0001/31/2025
001-0510-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0001/31/2025
001-0510-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 227.1302/10/2025
001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0001/31/2025
001-0510-54000-00 Mark McLaughlin Cell Phone Allowance 30.0001/31/2025
001-0510-54000-00 Lane Mings Cell Phone Allowance 30.0001/31/2025
001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0001/31/2025
001-0510-55000-00 Motorola Solutions, Inc 08/24 Service Acct#1035503631-0001 104.0012/31/2024
001-0510-55000-00 Motorola Solutions, Inc 09/24 Service Acct#1035503631-0001 104.0012/31/2024
001-0510-55000-00 Motorola Solutions, Inc 01/25 Service Acct#1035503631-0001 104.0002/10/2025
001-0510-55000-00 Motorola Solutions, Inc 10/24 Service Acct#1035503631-0001 104.0012/31/2024
001-0510-55000-00 Quad Cities Council of Police Chiefs 2025 Annual Fee - KLegate 300.0002/10/2025
001-0510-55000-00 Motorola Solutions, Inc 11/24 Service Acct#1035503631-0001 104.0012/31/2024
001-0510-55000-00 Glenn's Radiator & Auto Service, Inc 2 Wheel Alignment #409 99.9502/10/2025
001-0510-55000-00 Quad Cities Council of Police Chiefs 2025 Annual Fee - RIdle 300.0002/10/2025
001-0510-55700-00 J.P. Benbow, Inc.Replaced Fuse & Motor in Mini Split 1,209.5102/10/2025
001-0510-55800-00 Tyler Technologies, Inc 03/25 - 12/25 - Hosting/Maintenance 4,110.6802/10/2025
001-0510-57500-00 JSLK Management Iowa LLC 2025 Police Uniform Cleaning as per agreement. - Anderson 10.25 000009288902/10/2025
001-0510-57500-00 JSLK Management Iowa LLC 2025 Police Uniform Cleaning as per agreement. - Legate 24.36 000009288902/10/2025
001-0510-57500-00 JSLK Management Iowa LLC 2025 Police Uniform Cleaning as per agreement. - Anderson 10.25 000009288902/10/2025
001-0510-57500-00 JSLK Management Iowa LLC 2025 Police Uniform Cleaning as per agreement. - Kisler 2.83 000009288902/10/2025
001-0510-61000-00 Gregory R Flores Notice to Appear Labels 73.0002/10/2025
001-0510-61000-00 Office Specialists, Inc.Notebooks 31.5002/10/2025
001-0510-67500-00 Ray O'Herron Co., Inc.Return Raincoats, Holster - Carl & Hall -464.7402/10/2025
001-0510-67500-00 Ray O'Herron Co., Inc.6 ballistic vests for officers general fund portion 4,313.10 000009290302/10/2025
11,157.82Subtotal for Divison: 0510
001-0525-54700-00 Grant Morris 01/25 Mileage Reimbursement 83.3002/10/2025
83.30Subtotal for Divison: 0525
001-0550-47755-00 Mission Square 2025 OPEB Contribution - Communications/Records 4,080.00 000009293502/10/2025
001-0550-54000-00 Amanda Jennings Cell Phone Allowance 15.0001/31/2025
001-0550-54000-00 Raymundo Martinez Cell Phone Allowance 30.0001/31/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 6
Account Number Vendor AmountDescription PO No Date
001-0550-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 102.8702/10/2025
001-0550-54000-00 Joshua Simons Cell Phone Allowance 30.0001/31/2025
001-0550-61000-00 Office Specialists, Inc.Folders 14.2602/10/2025
001-0550-61000-00 Office Specialists, Inc.Folders 5.1202/10/2025
4,277.25Subtotal for Divison: 0550
001-0605-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 251.3102/10/2025
001-0605-54000-00 James Pendergast Cell Phone Allowance 30.0001/31/2025
001-0605-54000-00 John Seitz Cell Phone Allowance 30.0001/31/2025
001-0605-54000-00 Jennifer Moser Cell Phone Allowance 30.0001/31/2025
001-0605-54000-00 Matthew Cain Cell Phone Allowance 30.0001/31/2025
001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0001/31/2025
001-0605-54000-00 Randy Hovind Cell Phone Allowance 30.0001/31/2025
001-0605-55500-00 Advance Auto Parts Core Charge #050 22.0002/10/2025
001-0605-55700-00 American Pest Control Inc 01/25 Service 55.0002/10/2025
001-0605-55700-00 American Pest Control Inc 01/25 Service 55.0002/10/2025
001-0605-55700-00 American Pest Control Inc 01/25 Service 55.0002/10/2025
001-0605-61000-00 Office Specialists, Inc.Paper 18.5502/10/2025
001-0605-62500-00 Napa Auto Parts Loom #057 44.5002/10/2025
001-0605-62500-00 Napa Auto Parts Wire #057 100.0002/10/2025
001-0605-62500-00 Napa Auto Parts Fuse Block #057 45.8902/10/2025
001-0605-62500-00 Advance Auto Parts Maxifuse #057 5.2802/10/2025
001-0605-62500-00 Advance Auto Parts Battery #050 168.8302/10/2025
001-0605-62500-00 Advance Auto Parts Paint Stick #057 22.7102/10/2025
001-0605-65000-00 Office Specialists, Inc.Soap 16.4802/10/2025
001-0605-65000-00 Office Specialists, Inc.Cleaning Brush 24.2202/10/2025
001-0605-66000-00 Galesburg Welding, Inc Steel Bars 340.0002/10/2025
001-0605-67500-00 Midwest Uniform Supply, Inc Hat -HStevenson 15.0012/31/2024
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - BSchmitt 274.3002/10/2025
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - ANelson 59.9902/10/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Uniform Pin - BSchmitt 60.6302/10/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Uniform Fire Seal - KShaw 39.0102/10/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Uniform Shirt, Uniform Supplies - Lenz 126.7402/10/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Uniform Shirts - BSchmitt 90.3802/10/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Uniform Shirts - MCain 106.3302/10/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Uniform Pin - MCain 60.6302/10/2025
001-0605-67500-00 Midwest Uniform Supply, Inc Hats - AJohnson 30.0002/10/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 7
Account Number Vendor AmountDescription PO No Date
001-0605-67500-00 Ray O'Herron Co., Inc.Uniform Supplies - KShaw 22.0102/10/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Uniform Supplies - Lenz 60.8602/10/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Uniform Shirts - KShaw 89.7502/10/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Hat Badge - Pendergast 41.2002/10/2025
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - ANelson 51.6002/10/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Collar Brass - Walters 60.8602/10/2025
2,594.06Subtotal for Divison: 0605
Subtotal for Fund 001 208,304.05
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class PP2 365.50 000009291802/10/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 1,017.50 000009291102/10/2025
1,383.00Subtotal for Divison: 0000
Subtotal for Fund 011 1,383.00
012-0000-83100-00 Hope Cemetery Association of Galesburg, ILFunding Agreement - Hope Cemetery 5,000.0002/10/2025
5,000.00Subtotal for Divison: 0000
Subtotal for Fund 012 5,000.00
013-0000-51000-00 Nelson\Nygaard Consulting Associates Inc Comprehensive Transit Study for Public Transportation 14,466.50 000009265312/31/2024
013-0000-67500-00 Ray O'Herron Co., Inc.6 ballistic vests for officers 2022 grant portion 2,397.62 000009290302/10/2025
013-0000-67500-00 Ray O'Herron Co., Inc.6 ballistic vests for officers 2023 grant portion 325.54 000009290302/10/2025
17,189.66Subtotal for Divison: 0000
Subtotal for Fund 013 17,189.66
014-0000-66000-00 K-Tech Specialty Coatings Inc 2025 Supply of Beet Heet salt treatment 9,514.54 000009287802/10/2025
9,514.54Subtotal for Divison: 0000
Subtotal for Fund 014 9,514.54
015-0000-66500-00 Ray O'Herron Co., Inc.Police Shield 2,824.0002/10/2025
2,824.00Subtotal for Divison: 0000
Subtotal for Fund 015 2,824.00
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 8
Account Number Vendor AmountDescription PO No Date
016-0000-54000-00 Michael Ingles Cell Phone Allowance 30.0001/31/2025
016-0000-54000-00 Allison Buccalo Cell Phone Allowance 30.0001/31/2025
016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0001/31/2025
016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0001/31/2025
016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0001/31/2025
016-0000-54000-00 Andrew Swanson Cell Phone Allowance 30.0001/31/2025
180.00Subtotal for Divison: 0000
Subtotal for Fund 016 180.00
018-0000-51000-00 Western Illinois Regional Council 12/24 Service 1,709.8412/31/2024
1,709.84Subtotal for Divison: 0000
Subtotal for Fund 018 1,709.84
019-1905-47755-00 Mission Square 2025 OPEB Contribution - P&R 7,305.00 000009293502/10/2025
019-1905-51000-00 Amilia Technologies USA Inc.01/25 Service Fee for Transactions 296.8102/10/2025
019-1905-51500-00 Go Van Gogh's Banner 326.0002/10/2025
019-1905-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 59.3702/10/2025
019-1905-54000-00 Don Miles Cell Phone Allowance 30.0001/31/2025
019-1905-54000-00 Cathleen Gibson Cell Phone Allowance 30.0001/31/2025
019-1905-54000-00 Angela Buchen Cell Phone Allowance 30.0001/31/2025
019-1905-55800-00 Amilia Technologies USA Inc.01/25 Service 499.0002/10/2025
019-1905-59511-00 Galesburg Tourism Fund 01/25 Tourism Agreement 15,833.3302/10/2025
019-1905-59528-00 Galesburg Community Foundation 12/24 - 2% Hotel/Motel Taxes 18,024.0812/31/2024
019-1905-59537-00 Knox Civic Center Authority 1st Qtr Tourism Agreement 25,000.0002/10/2025
019-1905-62500-00 Pomp's Tire - Galesburg Tires #573 289.0002/10/2025
67,722.59Subtotal for Divison: 1905
019-1910-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 17.9502/10/2025
019-1910-62500-00 Advance Auto Parts Battery #450 135.9902/10/2025
019-1910-65000-00 Office Specialists, Inc.Toilet Cleaner, Hand Soap 91.5602/10/2025
019-1910-65000-00 Office Specialists, Inc.PaperTowels 96.6902/10/2025
019-1910-65000-00 Office Specialists, Inc.Windshield Wipes 52.2702/10/2025
019-1910-66000-00 Office Specialists, Inc.Buffer Pad 61.3702/10/2025
455.83Subtotal for Divison: 1910
019-1911-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 71.8002/10/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 9
Account Number Vendor AmountDescription PO No Date
019-1911-55700-00 Vestis 12/24 Service 26.7012/31/2024
019-1911-55700-00 Vestis 12/24 Service 26.7012/31/2024
019-1911-55700-00 Vestis 12/24 Service 26.7012/31/2024
019-1911-55700-00 American Pest Control Inc 01/25 Service 50.0002/10/2025
019-1911-55700-00 AMP Companies Inc Changed Filters, Cleaned Filters 2,008.5302/10/2025
019-1911-57500-00 Vestis 02/25 Service 26.7002/10/2025
019-1911-57500-00 Vestis 01/25 Service 26.7002/10/2025
019-1911-65000-00 Office Specialists, Inc.Toilet Paper, Disinfectant Wipes, Disinfectant Spray 141.2302/10/2025
019-1911-65000-00 Office Specialists, Inc.Paper Towels 97.3402/10/2025
2,502.40Subtotal for Divison: 1911
019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0001/31/2025
019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0001/31/2025
019-1915-54000-00 Aaron Young Cell Phone Allowance 30.0001/31/2025
019-1915-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 38.6602/10/2025
019-1915-55700-00 American Pest Control Inc 01/25 Service 40.0002/10/2025
019-1915-55700-00 J.P. Benbow, Inc.Installation of a 400,000 BTU hanging heater for shop area. 7,127.00 000009286602/10/2025
019-1915-57500-00 Vestis 01/25 Service 74.8602/10/2025
019-1915-57500-00 Vestis 02/25 Service 74.8602/10/2025
019-1915-66000-00 Galesburg Electric, Inc.Photocontrols 47.1002/10/2025
019-1915-66000-00 Galesburg Electric, Inc.Lights, Conduits, Cable Ties, Wire, Couplings, Breakers 793.0802/10/2025
8,285.56Subtotal for Divison: 1915
019-1920-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 28.3102/10/2025
019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0001/31/2025
019-1920-57500-00 Vestis 01/25 Service 58.2302/10/2025
019-1920-57500-00 Vestis 01/25 Service 74.8602/10/2025
019-1920-57500-00 Vestis 01/25 Service 58.2302/10/2025
019-1920-57500-00 Vestis 02/25 Service 58.2302/10/2025
019-1920-62500-00 Heritage Tractor chute #567 105.6702/10/2025
019-1920-62500-00 Advance Auto Parts Filters #556 35.8302/10/2025
019-1920-62500-00 Advance Auto Parts Air Filter #556 13.3802/10/2025
019-1920-62500-00 Advance Auto Parts Filters, Plugs #565 33.2202/10/2025
019-1920-62500-00 Advance Auto Parts Filters #558 35.8302/10/2025
019-1920-62500-00 Advance Auto Parts Filters #557 35.8302/10/2025
019-1920-62500-00 MTI Distributing, Inc HYD Hose #558 186.7502/10/2025
019-1920-62500-00 Napa Auto Parts Air Filter #555 25.2902/10/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 10
Account Number Vendor AmountDescription PO No Date
019-1920-63500-00 Advanced Turf Solutions Armament Concentrate, Carbosential, Peneturf 4,893.0602/10/2025
019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCFertilizer, Drift Control, HP Breeze 3,183.2502/10/2025
019-1920-64300-00 MTI Distributing, Inc Refund of Freight - INV1460107-01 & INV1460111-01 -321.5302/10/2025
019-1920-64300-00 MTI Distributing, Inc Cup Setter, Practice Green Cups, Wand, Practice Green Markers 642.1002/10/2025
019-1920-64300-00 MTI Distributing, Inc Brush, Replacement Sleeves, Hole Cup Trimming Scissors 3,530.7502/10/2025
019-1920-65500-00 MTI Distributing, Inc Bedknives for Mowers 922.7702/10/2025
019-1920-66000-00 Galesburg Electric, Inc.Misc Supplies for Pressure Washer 39.2902/10/2025
13,669.35Subtotal for Divison: 1920
019-1925-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 10.3602/10/2025
10.36Subtotal for Divison: 1925
019-1935-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 41.4202/10/2025
019-1935-55700-00 J F Ahern Replacement of Alarm Batteries during Annual Inspection 168.8002/10/2025
019-1935-57500-00 Vestis 01/25 Service 454.4802/10/2025
019-1935-57500-00 Vestis 02/25 Service 454.4802/10/2025
019-1935-57500-00 Vestis 01/25 Service 454.4802/10/2025
019-1935-65000-00 Office Specialists, Inc.Toilet Paper, Paper Towels, Vinyl Gloves 162.6102/10/2025
1,736.27Subtotal for Divison: 1935
019-1940-64125-00 Gold Medal - Central Illinois, LLC Misc Concessions 526.9502/10/2025
526.95Subtotal for Divison: 1940
019-1945-55700-00 Mangieri Electric, Inc Instalation of Fan 2,920.0002/10/2025
2,920.00Subtotal for Divison: 1945
019-1950-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 10.3602/10/2025
10.36Subtotal for Divison: 1950
019-1955-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 10.3602/10/2025
019-1955-55700-00 Getz Fire Equipment Co., Inc.Annual Fire Extinguisher, Hydrotest Dry Chemical 188.5502/10/2025
019-1955-65000-00 Office Specialists, Inc.Vinyl Gloves 20.0102/10/2025
019-1955-65500-00 Tri-State Water Misc Supplies for Pool Repair 624.7602/10/2025
843.68Subtotal for Divison: 1955
019-1960-66500-00 UniFirst First Aid Corp Heartstart Pediratric Batteries & Pads 130.1012/31/2024
130.10Subtotal for Divison: 1960
019-1965-54000-00 David Vandermeer Cell Phone Allowance 30.0001/31/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 11
Account Number Vendor AmountDescription PO No Date
019-1965-55700-00 AMP Companies Inc Diagnosed HVAC System 106.0002/10/2025
019-1965-57500-00 Vestis 01/25 Service 39.4402/10/2025
019-1965-57500-00 Vestis 02/25 Service 39.4402/10/2025
019-1965-57500-00 Vestis 01/25 Service 39.4402/10/2025
254.32Subtotal for Divison: 1965
019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0001/31/2025
30.00Subtotal for Divison: 1975
Subtotal for Fund 019 99,097.77
021-0000-66500-00 Municipal Emergency Services, Inc Fast Attack Air-Supply Pack w/ #24-54 4,218.4002/10/2025
4,218.40Subtotal for Divison: 0000
Subtotal for Fund 021 4,218.40
023-0000-55420-00 Klingner & Associates P.C.Asbestos Inspection/Abatement Design - 2069 Windish 222.5002/10/2025
023-0000-84500-00 Knox County Clerk Property Tax Bill - 1911 E Main St Parcel # 99-12-354-037 1,003.6302/10/2025
1,226.13Subtotal for Divison: 0000
Subtotal for Fund 023 1,226.13
024-0000-83100-00 Knox County Scenic Drive External Agency Funding - Knox County Scenic Drive 1,000.0012/31/2024
024-0000-83100-00 United Way of Knox County External Agency Funding - United Way of Knox Co 4,985.6612/31/2024
5,985.66Subtotal for Divison: 0000
Subtotal for Fund 024 5,985.66
026-0000-20102-00 Western Illinois Regional Council FY24 WIRC Annual Membership 8,542.50 000009289302/10/2025
026-0000-55000-00 Western Illinois Regional Council FY25 WIRC Annual Membership 8,542.50 000009289302/10/2025
17,085.00Subtotal for Divison: 0000
Subtotal for Fund 026 17,085.00
030-0320-47755-00 Mission Square 2025 OPEB Contribution - Handivan 1,785.00 000009293502/10/2025
030-0320-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 35.9002/10/2025
030-0320-54000-00 Dedra Mannon Cell Phone Allowance 30.0001/31/2025
030-0320-62500-00 Napa Auto Parts Bearing Sets, Bearings, Oil Seals 82.0201/31/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 12
Account Number Vendor AmountDescription PO No Date
030-0320-62500-00 Napa Auto Parts Caliper, Fleet Pads, Brake Rotor Hub 461.1901/31/2025
030-0320-62500-00 Cozadd Diesel Service, Inc Wire, Light 16.3601/31/2025
030-0320-62510-00 Herr Petroleum Corp 319.3 Gal Unleaded Ethanol 866.76 000009287901/31/2025
3,277.23Subtotal for Divison: 0320
030-0370-47755-00 Mission Square 2025 OPEB Contribution - Bus Subsidy 1,785.00 000009293502/10/2025
030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0001/31/2025
030-0370-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 86.9902/10/2025
030-0370-55500-00 Cozadd Diesel Service, Inc Towed Bus to Bus Garage 450.0001/31/2025
030-0370-55500-00 Nichols Diesel Service, Inc State & Fed Tests 57.0001/31/2025
030-0370-57500-00 Cintas, Inc 01/25 Service 317.1901/31/2025
030-0370-57500-00 Cintas, Inc 01/25 Service 198.7201/31/2025
030-0370-62500-00 Cozadd Diesel Service, Inc Gasket 0.5201/31/2025
030-0370-62500-00 Gillig Air Dryer Service Kit 517.1101/31/2025
030-0370-62500-00 Napa Auto Parts Air Brake Tubing 1.2401/31/2025
030-0370-62500-00 Napa Auto Parts Oil Hose 14.9801/31/2025
030-0370-62500-00 Napa Auto Parts Oil Filter 112.6801/31/2025
030-0370-62500-00 Napa Auto Parts Trasnmission Fluid 19.1801/31/2025
030-0370-62500-00 O'Reilly Auto Parts Hydro-Boost, Core Charge 378.9301/31/2025
030-0370-62500-00 Napa Auto Parts Brake Fluid 49.1801/31/2025
030-0370-62500-00 Napa Auto Parts Sealant Foam 28.7801/31/2025
030-0370-62500-00 Napa Auto Parts LampBrake Cylinder, Axle Flange Gasket 295.1701/31/2025
030-0370-62510-00 Herr Petroleum Corp 398 Gal Diesel #2, 99.9 Gal Diesel #2, Winter Fuel Additive 1,558.04 000009287901/31/2025
030-0370-65500-00 Napa Auto Parts Lamp 93.9501/31/2025
5,994.66Subtotal for Divison: 0370
Subtotal for Fund 030 9,271.89
052-0000-55700-00 Brandt Construction Co 2024 Intermittent Resurfacing 6,355.03 000009277712/31/2024
052-0000-55700-00 Brandt Construction Co Additional asphalt quantity, sidewalk work & inlet repairs 48,965.62 000009277712/31/2024
55,320.65Subtotal for Divison: 0000
Subtotal for Fund 052 55,320.65
054-0000-20102-00 Knox County Housing Authority 11/24-12/24 Warming Shelter Expenses 13,901.36 000009294302/10/2025
054-0000-76000-00 Klingner & Associates, P.C. - Architectural GroupProfessional services for HVAC replacement in PSB, 150 S Broad S 1,459.00 000009220602/10/2025
15,360.36Subtotal for Divison: 0000
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 13
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 054 15,360.36
061-0000-10704-00 Sebis Postage 02/25 Postage for UB Bills 7,500.0002/10/2025
061-0000-20101-00 CLARK SCOTT Refund Check 062126-000, 1715 INDIANA DR 14.4501/29/2025
061-0000-20101-00 BRITTNEY PITTENGER Refund Check 060231-001, 1083 W BERRIEN ST 5.7901/29/2025
061-0000-20101-00 CURTIS SCHARFENBERG Refund Check 066070-001, 838 E SECOND ST 152.2702/07/2025
061-0000-20101-00 CORISSA WRIGHT Refund Check 064518-001, 800 N CEDAR ST 69.8202/05/2025
061-0000-20101-00 CAROL PAINTER Refund Check 055844-000, 500 GREENLEAF ST 112.2702/05/2025
061-0000-20101-00 ASHTON SGRO Refund Check 062543-000, 1989 BAIRD AVE 70.6101/30/2025
061-0000-20101-00 CYNTHIA MOORE Refund Check 025460-003, 1314 CAMPBELL AVE 34.1102/05/2025
061-0000-20101-00 JULYNN PITTMAN Refund Check 006469-001, 181 N SEMINARY ST 4.4501/29/2025
061-0000-20101-00 CHRISTY LEHMANN Refund Check 063847-002, 51 LAKE ST 100.6101/29/2025
061-0000-20101-00 TAYLOR SCHUKERT Refund Check 064441-000, 1271 MONROE ST 42.6501/29/2025
061-0000-20101-00 CASSY MIYLER Refund Check 022789-016, 797 E KNOX ST 122.9302/05/2025
061-0000-20101-00 ERIC SHANE ESTATE Reissue - Refund Check 059537-000, 740 E SECOND ST 55.6102/10/2025
061-0000-20101-00 TERESA INNESS Refund Check 048031-026, 1591 N SEMINARY ST 45.9202/07/2025
061-0000-20101-00 PATRICIA GREVE Refund Check 056341-000, 529 PHILLIPS ST 81.3101/29/2025
061-0000-20101-00 JUAN ESPEJO II Refund Check 062978-000, 1257 N WEST ST 27.7402/05/2025
061-0000-20101-00 CAROL HARSHBARGER Refund Check 045090-000, 390 JUSTIN DR 49.5802/05/2025
061-0000-20101-00 LINZIE AXCELL Refund Check 066197-000, 668 N FARNHAM ST 54.2201/29/2025
061-0000-20101-00 TANAYA BATEY Refund Check 059197-001, 1570 MCKNIGHT ST 23.6502/05/2025
061-0000-20101-00 ROGER HAGERTY Refund Check 007167-076, 1010 E KNOX ST 116.3101/29/2025
061-0000-20101-00 ARLENE DEJAYNES Refund Check 006024-001, 391 JUSTIN DR 65.8501/29/2025
061-0000-20101-00 DANIELLE FLEMING Refund Check 062846-000, 1786 GRAND AVE 28.0201/29/2025
061-0000-20101-00 DEBRA FOX Refund Check 066524-000, 2017 CHRISTINE DR 36.7401/30/2025
061-0000-20101-00 KAMMIN DENHART Refund Check 067484-000, 1212 KLEIN AVE 54.3502/05/2025
061-0000-20101-00 RANDI GRAY Refund Check 062777-001, 945 DAYTON DR 3 50.9902/05/2025
061-0000-20101-00 JCR RENTALS LLC Refund Check 061185-001, 218 N WHITESBORO ST 108.7101/29/2025
061-0000-20101-00 GAMESTOP INC #5842 Refund Check 011305-000, 2779 VOLUNTEER DR 212 10.2702/05/2025
061-0000-47755-00 Mission Square 2025 OPEB Contribution - Water 8,535.00 000009293502/10/2025
061-0000-51000-00 SpringbrookSoftware LLC 01/25 Civic Pay Service 183.5001/31/2025
061-0000-51000-00 Pace Analytical Services LLC Water Testing 440.0002/10/2025
061-0000-51000-00 Pace Analytical Services LLC Guard Dog Program Management Fee 375.0002/10/2025
061-0000-51000-00 Pace Analytical Services LLC Water Testing 25.0002/10/2025
061-0000-51000-00 Great Eastern Mgmt., Inc.Maplemark Bank 245.0002/10/2025
061-0000-51000-00 Great Eastern Mgmt., Inc.ACB Bank 245.0002/10/2025
061-0000-51010-00 James M Kelly, Attorney 12/24 Legal Service 16.5012/31/2024
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 14
Account Number Vendor AmountDescription PO No Date
061-0000-51010-00 James M Kelly, Attorney 12/24 Legal Service 429.0012/31/2024
061-0000-52000-00 OnSite Partners ProjectCo LLC 01/25 Service 6,013.3901/31/2025
061-0000-54000-00 Justin McDonald Cell Phone Allowance 30.0001/31/2025
061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0001/31/2025
061-0000-54000-00 Stratus Networks, Inc 02/25 Service Acct# 7382 129.1002/10/2025
061-0000-54000-00 Roger Mettler Cell Phone Allowance 30.0001/31/2025
061-0000-54000-00 Francis Rutledge Cell Phone Allowance 30.0001/31/2025
061-0000-54000-00 Scott Seiberlich Cell Phone Allowance 30.0001/31/2025
061-0000-54000-00 Jerami Brown Cell Phone Allowance 30.0001/31/2025
061-0000-55700-00 Royal Cleaning Services 01/25 Janitorial Services 563.0002/10/2025
061-0000-55700-00 American Pest Control Inc 02/25 Service 55.0002/10/2025
061-0000-55700-00 American Pest Control Inc 01/25 Service 40.0002/10/2025
061-0000-55700-00 First Glass, Inc.Installation of Insulated Glass 1,511.1202/10/2025
061-0000-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 269.1802/10/2025
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE (CL PP2) - DELIVERED 639.63 000009290102/10/2025
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 1,017.50 000009290102/10/2025
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 1,017.50 000009290102/10/2025
061-0000-66000-00 Office Specialists, Inc.Sheet Protectors, Clipboard, Clock, Index Cards, Pencil Sharpene 59.9802/10/2025
061-0000-66000-00 Galesburg Electric, Inc.Fittings, Lamp Locks, Recycle Lights 60.7202/10/2025
061-0000-66000-00 Core & Main Block Filters 38.1602/10/2025
061-0000-66000-00 Core & Main Couplings, Joints 1,073.6002/10/2025
061-0000-66000-00 Core & Main Straps 396.3802/10/2025
061-0000-66000-00 Core & Main Return Couplings INV V796132 -725.3912/31/2024
061-0000-66000-00 Core & Main Repair Clips 2,705.2802/10/2025
061-0000-66000-00 Core & Main Repair Clamps 465.4602/10/2025
061-0000-66000-00 Core & Main Couplings 751.3002/10/2025
061-0000-66000-00 Galesburg Electric, Inc.Linear Limit Protector 78.4402/10/2025
061-0000-66000-00 Galesburg Welding, Inc Cut Round Rods 30.0602/10/2025
061-0000-66000-00 Galesburg Builders Supply, Inc Raising Ring 305.1002/10/2025
061-0000-66000-00 Galesburg Electric, Inc.Wire Connectors, Lights, Recycle Lights 272.5002/10/2025
061-0000-68500-00 USA Bluebook, Inc.Misc Chemicals 103.4502/10/2025
061-0000-68500-00 USA Bluebook, Inc.Misc Chemicals 125.5602/10/2025
36,709.25Subtotal for Divison: 0000
Subtotal for Fund 061 36,709.25
067-0000-47755-00 Mission Square 2025 OPEB Contribution - Refuse 1,260.00 000009293502/10/2025
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 15
Account Number Vendor AmountDescription PO No Date
067-0000-51000-00 SpringbrookSoftware LLC 01/25 Civic Pay Service 91.7501/31/2025
1,351.75Subtotal for Divison: 0000
Subtotal for Fund 067 1,351.75
078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 01/13/25 - Pat Acct# 0022142600 367.0002/10/2025
078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 01/16/25 - Pat Acct#0022142500 274.7702/10/2025
078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 01/13/25 - Pat Acct# 0022142700 577.2902/10/2025
1,219.06Subtotal for Divison: 0000
Subtotal for Fund 078 1,219.06
085-0000-11390-00 Mission Square 2025 OPEB Contribution - Library 225.00 000009293502/10/2025
085-0000-11390-00 Mission Square 2025 OPEB Contribution - Township 70.00 000009293502/10/2025
085-0000-11390-00 Mission Square 2025 OPEB Contribution - Assessor 105.00 000009293502/10/2025
400.00Subtotal for Divison: 0000
Subtotal for Fund 085 400.00
091-0000-20101-00 TERESA INNESS Refund Check 048031-026, 1591 N SEMINARY ST 60.7602/07/2025
091-0000-20102-00 Galesburg Sanitary Dist.01/25 Credit Card Processing Fees -3,274.3202/10/2025
091-0000-20102-00 Galesburg Sanitary Dist.02/25 Sanitary District Fees - Less 3% Collection Fee -10,229.4302/10/2025
091-0000-22003-00 Galesburg Sanitary Dist.02/25 Sanitary District Fees 340,981.0302/10/2025
327,538.04Subtotal for Divison: 0000
Subtotal for Fund 091 327,538.04
Report Total: 820,889.05
AP-Transactions by Account (02/11/2025 - 1:26 PM)Page 16
Check Date Check #Vendor Name Description Account #Amount
1/24/2025 0 Linwood Cemetery Trust Eastern 2024 - 40% of Cemetery/Scattering Sales 089-0000-10190 13,050.00
1/30/2025 0 360 Party Zone LLC Minority/Woman Owned Business Startup incentive for 360 Party Zo 054-0000-83100 1,586.88
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 1308849317 001-0450-52000 50.48
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2216581132 001-0450-52000 59.59
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 7485196171 001-0450-52000 71.25
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 0687106098 001-0450-52000 103.74
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 3489895536 001-0450-52000 57.11
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 7901127000 001-0605-52000 470.88
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 9824607537 001-0450-52000 52.07
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 7475491851 001-0605-52000 303.70
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 1563132150 001-0450-52000 84.21
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2447135009 001-0450-52000 101.89
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 0893052014 001-0630-52000 49.92
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 0630746094 001-0450-52000 34.20
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 0315204658 061-0000-52000 41.03
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 5195930099 001-0450-52000 279.31
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 3107849292 061-0000-52000 10,193.50
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 6310567538 019-1915-52000 73.50
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2302220814 019-1915-52000 67.27
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 1578080034 001-0450-52000 39.32
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 8645825294 001-0450-52000 1,764.60
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 6523760498 001-0510-52000 168.76
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 6431020007 001-0450-52000 126.65
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 7040677163 001-0450-52000 89.06
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 9468266410 019-1915-52000 116.07
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 1243855216 019-1920-52000 39.04
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2700768176 019-1915-52000 48.86
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 0501078255 061-0000-52000 160.02
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 3303965295 019-1950-52000 108.95
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 5759526412 001-0450-52000 47.04
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 9419386098 019-1915-52000 49.34
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2076406570 001-0450-52000 60.13
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 1206935379 019-1915-52000 43.63
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 6061006000 001-0450-52000 40.57
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2309782258 019-1915-52000 34.84
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 5619266895 019-1915-52000 43.94
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2530010075 001-0450-52000 512.52
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2877692654 019-1925-52000 31.26
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 4002676336 001-0450-52000 45.30
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 7907673933 001-0605-52000 34.17
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 0977297939 001-0450-52000 54.87
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 8795090570 019-1915-52000 224.20
1/30/2025 100625 Ameren Illinois 11/24 Service Acct# 3107849292 061-0000-52000 8,264.28
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2517037455 001-0450-52000 50.81
Advance Checks and ACH Payments as of 2/11/2025
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2133020058 001-0450-52000 147.13
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2511571691 001-0605-52000 271.88
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2526420816 019-1920-52000 66.21
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 8905699053 019-1915-52000 169.72
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 6226759213 001-0450-52000 52.69
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 0543312814 019-1960-52000 74.03
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 1476305771 019-1920-52000 910.68
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 2816294896 001-0450-52000 77.05
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 8970844499 019-1915-52000 48.98
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 3325035374 019-1950-52000 27.84
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 8232032334 001-0605-52000 191.53
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 4724426007 019-1915-52000 95.49
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 1593042030 001-0450-52000 39.32
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 1849136006 001-0450-52000 106.70
1/30/2025 100625 Ameren Illinois 12/24 Service Acct# 4513012004 001-0450-52000 37.97
1/30/2025 0 BlueCross BlueShield of Illinois 02/25 Health Insurance Premiums 078-0000-20315 411,286.16
1/30/2025 0 Galesburg Welding, Inc 4th St Bridge railing repairs; will be reimbursed by State Farm 078-0000-56597 20,818.00
1/30/2025 0 Geotechnics Material testing for the 2024 Construction Season 014-0000-51000 808.50
1/30/2025 0 Geotechnics Additional Material testing for the 2024 Construction Season 014-0000-51000 3,698.00
1/30/2025 0 Hutchison Engineering, Inc Preliminary Engineering for the Simmons St Streetscape & Parking 013-0000-76000 4,950.00
1/30/2025 0 James Hartshorn 01/29 - Officiating VBall - 5 Games 019-1940-51400 200.00
1/30/2025 0 Mike Hines 01/22 - Officiating VBall - 5 Games 019-1940-51400 200.00
1/30/2025 0 OSF Medical Group, Inc.Workers Comp - DOS 08/09/24 - Pat Act# P589359770 078-0000-56535 308.23
1/30/2025 0 OSF Medical Group, Inc.Workers Comp - DOS 08/12/24 - Pat Act# P590059721 078-0000-56535 308.23
1/30/2025 0 OSF Medical Group, Inc.Workers Comp - DOS 08/05/24 - Pat Act# P589542950 078-0000-56535 40.23
1/30/2025 0 Sebis Postage 01/25 Postage for UB Bills 061-0000-10704 7,500.00
1/30/2025 100627 Secretary of State Vehicle Registration Renewals 001-0510-51000 301.00
1/30/2025 100626 Secretary of State Vehicle Registration Renewals 001-0510-51000 151.00
1/30/2025 0 Taste of Candy Southside Occupancy Incentive 054-0000-83100 1,350.00
1/30/2025 0 Waste Management, Inc.12/24 Service Cust# 63842-03000 019-1915-55700 2,004.84
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 030-0000-20102 126.00
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 019-0000-20102 244.80
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 078-0000-20102 14.04
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 017-0000-20102 10.80
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 020-0000-20102 7.20
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 024-0000-20102 38.64
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 001-0000-20102 1,663.32
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 067-0000-20102 1.80
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 018-0000-20102 43.20
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 061-0000-20102 202.05
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 014-0000-20102 72.00
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Life Insurance Premiums 023-0000-20102 5.40
1/31/2025 0 Dearborn National Life Insurance Co.02/25 Vision Insurance Premiums 078-0000-20315 2,979.64
1/31/2025 0 Fortis 12/24 Credit Card Fees 019-1920-51000 21.95
1/31/2025 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
1/31/2025 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
2/6/2025 0 Bluefin Payment Systems 01/25 Paypad processing fees 001-0306-51000 28.50
2/6/2025 0 Bluefin Payment Systems 01/25 Paypad processing fees 067-0000-51000 642.36
2/6/2025 0 Bluefin Payment Systems 01/25 UB Webpayment credit card processing fee 061-0000-51000 4,311.91
2/6/2025 0 Bluefin Payment Systems 01/25 Paypad processing fees 061-0000-51000 1,284.68
2/6/2025 0 Bluefin Payment Systems 01/25 Paypad processing fees 001-0115-51000 89.75
2/6/2025 0 Bluefin Payment Systems 01/25 UB Webpayment credit card processing fee 067-0000-51000 2,155.95
2/6/2025 0 Bluefin Payment Systems 01/25 Paypad processing fees 001-0410-51000 28.50
2/6/2025 0 Cardconnect 01/25 Card Connect Credit card fees 019-1905-51000 488.04
2/6/2025 0 Cardconnect 01/25 Card Connect Credit card fees 019-1960-51000 30.80
2/6/2025 0 Cardconnect 01/25 Card Connect Credit card fees 019-1935-51000 26.38
2/6/2025 0 Cardconnect 01/25 Card Connect Credit card fees 019-1955-51000 121.96
2/6/2025 0 Cardconnect 01/25 Card Connect Credit card fees 051-0000-51000 0.36
2/6/2025 0 Cardconnect 01/25 Card Connect Credit card fees 019-1920-51000 16.75
2/6/2025 0 Derek VanUnnik 02/02 - Officiated BBall - 8 Games 019-1940-51400 320.00
2/6/2025 0 Derek VanUnnik 02/01 - Officiated BBall - 8 Games 019-1940-51400 320.00
2/6/2025 0 Fortis 01/25 Golf Credit Card fees 019-1920-51000 52.61
2/6/2025 0 Fortis 01/25 Gateway fees 019-1920-51000 10.05
2/6/2025 0 Gary Woodkirk 02/02 - Officiating BBall - 8 Games 019-1940-51400 320.00
2/6/2025 100674 IAEI-CILD Analysis of Changes NEC 2023 - Part 2 - RElsbury 001-0306-54500 25.00
2/6/2025 0 Jacob Teegardin 02/01 - Officiated BBall - 9 Games 019-1940-51400 360.00
2/6/2025 0 Jacob Teegardin 02/02 - Officiated BBall - 8 Games 019-1940-51400 320.00
2/6/2025 0 James M Kelly, Attorney 11/24 Legal Services 001-0145-51010 379.50
2/6/2025 0 James M Kelly, Attorney 11/24 Legal Services 001-0145-51010 33.00
2/6/2025 0 James M Kelly, Attorney 11/24 Legal Services 001-0145-51010 115.50
2/6/2025 0 Johnson Brother's Plumbing Removed and Installed New Water Heater 001-0605-55700 3,758.60
2/6/2025 0 Joseph Sartin 02/01 - Officiated BBall - 6 Games 019-1940-51400 240.00
2/6/2025 0 Joseph Sartin 02/02 - Officiated BBall - 9 Games 019-1940-51400 360.00
2/6/2025 0 Kevin Eklund 02/01 - Officiated B-Ball - 8 Games 019-1940-51400 320.00
2/6/2025 100675 Knox County Recorders Office 2 Water/Sewer/Refuse Liens Released 061-0000-51000 63.00
2/6/2025 100675 Knox County Recorders Office Release 4 Property Maint Liens 001-0160-51300 63.00
2/6/2025 0 Oneida Network Services, Inc 02/25 Internet - Kerzi - Account# 1101994 001-0207-54000 50.00
2/6/2025 0 OSF Medical Group, Inc.Workers Comp - DOS 04/20/24 - Pat# P576582161 078-0000-56535 199.60
2/6/2025 0 OSF Medical Group, Inc.Workers Comp - DOS 06/07/24 - Pat#P580883841 078-0000-56535 199.60
2/6/2025 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
2/6/2025 0 Wells Fargo Merchant Services 01/25 Golf Credit Card fees 019-1920-51000 3.25
2/6/2025 0 Yemm Chevrolet, Inc-Geo Core Charge #102 001-0450-55500 50.00
2/6/2025 0 Yemm Chevrolet, Inc-Geo Credit TPMS Sensor #162 001-0445-62500 (47.95)
2/6/2025 0 Yemm Chevrolet, Inc-Geo Lamp #102 001-0450-62500 309.00
Grand Total 519,150.71$
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1of 1
City Council Meeting
Agenda Item Overview
February 17, 2025
AGENDA ITEM:Resolution authorizing execution of the Illinois Public Works Mutual Aid Network
Agreement.
SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend
approval of the resolution authorizing execution of the Illinois Public Mutual Aid Network
(IPWMAN) Agreement.
BACKGROUND: The IPWMAN is a formalized system for government agencies to provide and
receive emergency assistance in the event of a natural or man-made disaster that requires action
beyond the normal capabilities of an agency. The organization provides a network of
communities helping each other with personnel, equipment and other resources. Under the
agreement a participating agency is not required to respond to a request for assistance. If an
agency responds, they agree to do so for a minimum of a 12-hour period. Each agency remains
responsible for their employees’ salary, benefits, insurance and liability coverage unless the
responding period extends beyond five days, in which case the responder is eligible for
reimbursement.
The City originally joined IPWMAN in 2010 when there were 61 member agencies. It has since
grown to over 400 Illinois member agencies. The IPWMAN Board of Directors recently voted to
approve a revised intergovernmental agreement which requires that all members desiring to
continue in IPWMAN approve the revised agreement. There are no operational changes in the
amended agreement and no intent to change the day-to-day and emergency response mutual
aid program. Membership dues and/or fees are determined by the Board of Directors. The
current annual fee is $250 and has remained unchanged since the City joined in 2010.
BUDGET IMPACT: The annual membership fee, currently $250, will be paid from Fund 410.
SUPPORTING DOCUMENTS:
1. Resolution
2. IPWMAN Mutual Aid Agreement
ϭ
WHEREAS, the Illinois Public Works Mutual Aid Network (IPWMAN) was
organized beginning in 2009 to coordinate mutual aid. The system is designed to
facilitate all levels of mutual aid from day-to-day non-emergent sharing of resources
to major incidents and disasters requiring significant deployment of resources; and
WHEREAS, since the last revision of the master IPWMAN intergovernmental
agreement IPWMAN has grown exponentially to its current composition of over 400
Illinois member agencies; and
WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10,
authorizes units of local government to contract or otherwise associate among
themselves, with the State, with other States and their units of local government, and
with the United States to obtain and share services and to exercise, combine, or
transfer any power or function in any manner not prohibited by law or ordinance; and
to further contract or otherwise associate with individuals, associations, and
corporations in any manner not prohibited by law or ordinance; and
Ϯ
WHEREAS, the “Intergovernmental Cooperation Act”, 5 ILCS 220/1 et seq.,
provides that any power or powers, privileges, or authority exercised or which may be
exercised by a unit of local government may be exercised and enjoyed jointly with
any other unit of local government including units of local government from another
state; and
WHEREAS, Section 5 of the “Intergovernmental Cooperation Act”, 5 ILCS 220/5,
provides that any one or more public agencies may contract with any one or more
public agencies to perform any governmental service, activity or undertaking which
any of the public agencies entering into the contract is authorized by law to perform,
provided that such contract shall be authorized by the governing body of each party
to the contract; and
WHEREAS, the Mayor/President and the Council/Board of Trustees of
______________________________________________________________________ have determined
that it is in the best interests of this unit of local government and its residents to enter
into the Illinois Public Works Mutual Aid Network Agreement to secure to each the
benefits of public works mutual aid and assistance.
NOW, THEREFORE, BE IT RESOLVED by the Mayor/President and
Council/Board of the_____________________________________________________________________,
____________________________ County, Illinois as follows:
the City of Galesburg
City of Galesburg
Knox
ϯ
SECTION ONE: INCORPORATION OF RECITALS That the recitals set forth
above are incorporated here by reference.
SECTION TWO: APPROVAL OF AGREEMENT That the Illinois Public Works
Mutual Aid Network Agreement is hereby approved, and the Mayor/President and
the Clerk/Secretary be and are hereby authorized and directed to execute the Illinois
Public Works Mutual Aid Network Agreement, a copy of which is attached hereto as
Exhibit A and made a part hereof.
SECTION THREE: REPEALER All prior ordinances, resolutions or motions, or
parts of ordinances, resolutions, or motions in conflict with any of the provisions of this
Resolution shall be, and the same are hereby repealed to the extent of the conflict.
SECTION FOUR: SEVERABILITY This Resolution and every provision thereof
shall be considered severable. If any section, paragraph, clause, or provision of this
Resolution is declared by a court of law to be invalid or unconstitutional, the invalidity
or unconstitutionality thereof shall not affect the validity of any other provisions of this
Resolution.
SECTION FIVE: EFFECTIVE DATE This Resolution shall be in full force and
effect from and after its passage and approval in the manner provided by law.
ϰ
ADOPTED this _____day of ________________, 20_____, by a roll call vote as follows:
AYES: ____________________________________________________________
NAYS: ____________________________________________________________
ABSENT: __________________________________________________________
______________________________
Title: ______________________________
ATTEST:
______________________
Clerk/Secretary
17th
ϭ
STATE OF ILLINOIS )
) SS
COUNTY OF________________)
SECRETARY/CLERK'S CERTIFICATE
I, ___________________________, the duly qualified and acting Secretary/Clerk of
the __________________________________________________________, __________________County,
Illinois, do hereby certify that attached hereto is a true and correct copy of a
Resolution entitled:
RESOLUTION NO._______________
A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT FOR
PARTICIPATION IN THE ILLINOIS PUBLIC WORKS MUTUAL AID NETWORK
(IPWMAN)
which Resolution was duly adopted by said Council/Board at a meeting held on the
_____ day of ________________, 20_____.
I do further certify that a quorum of said Council/Board was present at said
meeting, and that the Council/Board complied with all the requirements of the
Illinois Open Meetings Act and its own policies, rules or regulations concerning the
holdings of meetings and the taking of action during meetings.
IN WITNESS WHEREOF, I have hereunto set my hand this _____ day of
________________ , 20_____.
_________________________________________
Secretary/Clerk
Knox
Kelli Bennewitz
City of Galesburg Knox
17th February 25
17th
February 25
1
This Intergovernmental Public Works Agreement (hereinafter “Agreement”) is entered into
by and among (“Participating Agency”)and the other participating public
agencies that have also executed this Agreement (collectively, the “Parties” and individually a
“Party”).
WHEREAS, by executing this Agreement, Participating Agency has manifested its intent to
participate in the program for mutual aid and assistance, hereinafter entitled the “Illinois Public
Works Mutual Aid Network (IPWMAN)”;and
WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10 and the Illinois
Intergovernmental Cooperation Act, 5 ILCS220/1 et seq., (hereinafter “Act”) authorize units of local
government to contract or otherwise associate among themselves in any manner not prohibited
by law or ordinance; and
WHEREAS, the Act provides that any one or more public agencies may contract with any
one or more other public agencies to set forth fully the purposes, powers, rights, objectives and
responsibilities of the contracting Parties; and
WHEREAS,the Act provides that any power or powers, privileges or authority exercised or
which may be exercised by a unit of local government may be exercised and enjoyed jointly with
any other unit of local government including a unit of local government from another state; and
WHEREAS, the Parties may voluntarily agree to participate in mutual aid and assistance
activities conducted pursuant to IPWMAN and the Interstate Emergency Management Assistance
Compact (EMAC); and
WHEREAS,the Parties eligible to voluntarily participate in IPWMAN include, without
limitation: municipalities, township road districts, unit road districts, county highway departments,
public water agencies and public wastewater agencies or any other public agency, as defined by
the Act, that performs a public works function; and
WHEREAS, the Parties are units of local government as defined by the Constitution of the
State of Illinois and public agencies as defined by the Act; and
WHEREAS, the Parties recognize that they are vulnerable to a variety of potential natural
and man-made disasters; and
WHEREAS,thePartieswishtoprovidemutualaidandassistancetoone another during times
of disaster or public works emergencies; and
WHEREAS, the Parties may also provide mutual aid and assistance to one another on a day-
to-day basis during non-emergencies pursuant to this Agreement; and
NOW, THEREFORE, the Parties agree as follows:
2
IPWMAN is hereby established to provide a method whereby a Party in need of mutual aid
assistance may request aid and assistance from the other Parties in the form of personnel,
equipment, materials or other associated services as necessary. The purpose of this Agreement is
toformally document such a program.
The following definitions will apply to the terms appearing in this Agreement.
A.“AGENCY” means any municipality, township road district, unit road district, county highway
departments, publicly-owned water organization and publicly-owned wastewater organization or
any other public agency that performs a public works function that has entered into and abides by
the provisions as found in this Agreement.
B.“AID AND ASSISTANCE” includes, but is not limited to, personnel, equipment, facilities,
services, materials and supplies and any other resources needed to provide mutual aid response
during disasters and non-emergency situations, including training exercises to prepare for
situations requiring mutual aid and assistance.
C.“AUTHORIZED REPRESENTATIVE” means a Party's employee who has been authorized, in
writing by that Party, to request, offer, or provide aid and assistance pursuant to this Agreement.
Each Party’s initial authorized representative, and the representative’s title, is to be listed on the
contact list maintained by IPWMAN. If the title of the authorized representative as listed by name
onthe contactlist haschanged, suchchangeshallhave no effect on the authority of the authorized
representative and the named person shall continue to be the authorized representative until a
different person is named as the authorized representative in writing by the Party. In the event that
the person who is listed as authorized representative is no longer employed by the Party, the
successor in the office formerly held by the authorized representative shall automatically become
the authorized representative unless the Party indicates otherwise in writing. Each Party’s
authorized representative shall be responsible to designate someone to supervise that Party’s
employees who are engaged in the receipt or furnishing of aid and assistance, including, but not
limited to, opening of public ways; removal of debris; building of protective barriers; management
of physical damage to structures and terrain; transportation of persons, supplies, and equipment;
and repair and operation of municipal utilities.
D.“BOARD OF DIRECTORS” is a group of representatives from the Parties to this Agreement
elected to organize and maintain the program. The Board of Directors shall consist of members of
IPWMAN. Qualifications and terms for the Board members shall be defined in the By-Laws of the
Illinois Public Works Mutual Aid Network.
E.“BOARD MEMBER” is a representative of the IPWMAN serving on the Board of Directors.
F.“DISASTER"meansa calamitous incident threateningloss oflifeorsignificantloss ordamage
to property, including, but not limited to flood, winter storm, hurricane, tornado, dam break, or other
naturally-occurring catastrophe or man-made, accidental, military, or paramilitary incident, or
biological or health disasters or a natural or manmade incident that is, or is likely to be, beyond the
3
control or resources of the services,personnel, equipment and facilities of a Party that requires
assistance under this Agreement, and may be coordinated through the appropriate local
accredited/certified Emergency Management Agency coordinator.
G.“IPWMAN” is the acronym for the Illinois Public Works Mutual Aid Network.
H.“LOCAL EMERGENCY”is defined as an urgent need requiring immediate action or attention
beyond normal capabilities, procedures and scope for aid and assistance by an Agency.
I.“GENERAL MUTUAL AID” means aid and assistance provided during non-emergency
conditions.
J.“MUTUAL AID RESOURCE LIST” means the list of the equipment, personnel and other
resources that each Party has available for the provision of aid and assistance to other Parties. This
list shallbeperiodically updated in accordance with the Operational Plan as approvedby the Board
of Directors, or its designee.
K.“NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)” a Presidential directive that
provides a consistent nationwide approach that allows federal, state, local and tribal governments
aswellasprivate-sectorandnongovernmental organizationstoworktogethertomanageincidents
and disasters of all kinds.
L.“PARTY” means an Agency which has adopted and executed this Agreement.
M.“PERIOD OF ASSISTANCE” means a specified period of time when a Responding Agency
assists a Requesting Agency. The period commences when personnel, equipment, or supplies
depart from a Responding Agency’s facility and ends when the resources return to their facility
(portal to portal). All protections identified in the Agreement apply during this period. The specified
Period of Assistance may occur during response to or recovery from a disaster, local emergency,
or period of general mutual aid, as previously defined.
N."RESPONDING AGENCY"means the Party or Agency which has received a request to furnish
aid and assistance from another Party and has agreed to provide the same.
O.“REQUESTING AGENCY” means the Party or Agency requesting and receiving aid and
assistance from a Responding Agency.
A.PROVISION OF AID. Each Party recognizes that it may be requested to provide aid and
assistance at a time when it is necessary to provide similar aid and assistance to the Party’s own
constituents. This Agreement shall not be construed to impose any unconditional obligation on any
Party to provide aid and assistance. A Party may choose not to render aid and assistance at any
time, for any reason.
B.RECRUITMENT. The Parties hereby encourage each other to enlist other agencies to adopt
and execute this Agreement.
4
C.AGREEMENT FOR BENEFIT OF PARTIES. All functions and activities performed under this
Agreement are for the benefit of the Parties to this Agreement. Accordingly, this Agreement shall
not be construed to be for the benefit of any third parties and no third parties shall have any right
or cause of action against the Parties to this Agreement.
D.IMMUNITIES. All immunities provided by law to the Parties shall be fully applicable to the
Parties providing or receiving aid and assistance pursuant to this Agreement, including, but not
limited to, the Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS
10/1-101, et seq.
E.MEMBERSHIP. To be a member in good standing, a Party shall be responsible for dues and
other obligations as specified in the IPWMAN By-Laws and Operational Plan.
At a minimum, the Board of Directors shall meet annually at a meeting place designated by the
Board of Directors to review and discuss this Agreement and, if applicable, to recommend
amendments to this Agreement. The Boardof Directors shall have the power and signing authority
to carry out the purposes of this Agreement, including but not limited to the power to: adopt by-
laws; execute agreements and documents approved by the Board of Directors; develop specific
operating plans, procedures and protocol for requesting assistance; organize meetings; engage in
joint training exercises; operate a website; disseminate information; create informational brochures;
create subcommittees; maintain lists of the Parties; maintain equipment and supply inventory lists;
and deal with Party issues.
The Board of Directors will promulgate and regularly update procedures for requesting
assistance through the IPWMAN Operational Plan.
The Board of Directors will promulgate and regularly update procedures for responding agency’s
assessment of availability of resources through the IPWMAN Operational Plan.
A.DESIGNATION OF RESPONDING AGENCY’S SUPERVISORY PERSONNEL. Responding
Agency shall designate a representative who shall serve as the person in charge of coordinating
the initial work assigned to the Responding Agency’s employees by the Requesting Agency. The
Requesting Agency shall direct and coordinate the work being assigned to the Responding
Agency(s) and the Requesting Agency’s employees. All actions shall be consistent with and in
accordance with the National Incident Management System (NIMS) and the IPWMAN Operational
Plan.
B.RESPONSIBILITIES OF RESPONDING AGENCY’S SUPERVISORY PERSONNEL. The Board of
Directors will promulgate and regularly update procedures for Responding Agency’s supervisory
5
personnel through the IPWMAN Operational Plan.
The Board of Directors will promulgate and regularly update procedures for length of time for aid
and assistance, renewability, and recall through the IPWMAN Operational Plan.
It is presumed that a Responding Agency’s aid and assistance shall be given for an initial minimum
period of twelve (12) hours. Thereafter, assistance shall be extended as the Responding Agency
and Requesting Agency shall agree. The twelve (12) hour period shall start when the aid and
assistance departs from Responding Agency’s location with the intent of going to Requesting
Agency’s location. The aid and assistance shall end when it returns to Responding Agency’s
location with the understanding between the Responding Agency and Requesting Agency that
provision of aid and assistance is complete.
Responding Agency may recall its aid and assistance at any time at its sole discretion. Responding
Agency shall make a good faith effort to give the Requesting Agency as much advance notice of
the recall as is practical under the circumstances.
A.PERSONNEL -Responding Agency shall continue to pay its employees according to its then
prevailing ordinances, rules, regulations, and collective bargaining agreements. At the conclusion
of the period of aid and assistance, the Responding Agency shall document all direct and indirect
payroll costs plus any taxes and employee benefits which are measured as a function of payroll
(i.e.; FICA, unemployment, retirements, etc.).
B.RESPONDING AGENCY'S TRAVELING EMPLOYEE NEEDS -Responding Agency shall
document the basic needs of Responding Agency's traveling employees, such as reasonable
lodging and meal expenses of Responding Agency's personnel, including without limitation
transportation expenses for travel to and from the stricken area during the period of aid and
assistance.
C.EQUIPMENT -Responding Agency shall document the use of its equipment during the
period of aid and assistance including without limitation all repairs to its equipment as determined
necessary by its on-sitesupervisor(s) to maintain such equipment in safe andoperational condition,
fuels, miscellaneous supplies, and damages directly caused by provision of the aidand assistance.
D.MATERIALSAND SUPPLIES -Responding Agency shalldocument all materials andsupplies
furnished by it and used or damaged during the period of aid and assistance.
E.REIMBURSEMENT OF COSTS – Equipment, personnel, materials, supplies and/or services
provided pursuant to this Agreement shall be at no charge to the Requesting Agency, unless the
aid and assistance is requested for more than five (5) calendar days. If aid and assistance is
requested for more than five (5) calendar days, the Responding Agency may submit an itemized
invoice to the Requesting Agency seeking reimbursement of the cost incurred for personnel,
traveling employees, equipment, materials and supplies. .If aid and assistance is requested from
the State of Illinois to be activated as a State asset,the Responding Agency will be reimbursed for
6
personnel, materials, supplies and equipment from the first day of the response to the event by
the State of Illinois. Materials and supplies will be reimbursed at the cost of replacement of the
commodity. Personnel will be reimbursed at Responding Agency rates and equipment will be
reimbursed at an appropriate equipment rate based upon either pre-existing locally established
rates, the Federal Emergency Management Agency Equipment Rate Schedule or that published
by the Illinois Department of Transportation. In the event that there is no such appropriate
equipment rate as described above, reimbursement shall be at the actual cost incurred by the
Responding Agency.
Whenever Responding Agency's employees are rendering aid and assistance pursuant to this
Agreement, such employees shall retain the same powers, duties, immunities, and privileges they
would ordinarily possess if performing their duties within the geographical limits of Responding
Agency.
The Parties agree that Requesting Agency shall be responsible for payment of workers’
compensation benefits owed to Requesting Agency’s employees and that Responding Agency
shallberesponsibleforpayment ofworkers’compensationbenefits owedto Responding Agency’s
employees.
Each Party shall bear the risk of liability for its agency and its agency’s employees’ acts and
omissions and shall determine for itself what amount of insurance it should carry, if any. Each Party
understands and agrees that any insurance coverage obtained shall in no way limit that Party’s
responsibility under Section XIII of this Agreement to indemnify and hold the other Parties to this
Agreement harmless from such liability.
Each Party hereto agrees to waive all claims against all other Parties for any loss, damage, personal
injury or death occurring in consequence of the performance of this Agreement but only if such
claim is not a result of gross negligence or willful misconduct by another Party or its personnel.
Each Party requesting aid pursuant to this Agreement hereby expressly agrees to hold harmless,
indemnify and defend the Responding Agency and its personnel from any and all claims, demands,
liability, losses, suits in law or in equity which are made by a third party provided, however, that all
employee benefits, wage and disability payments, pensions, worker’s compensation claims,
damage to or destruction of equipment and clothing, and medical expenses of the Party rendering
aid or its employees shall be the sole and exclusive responsibility of the Responding Agency; and
further provided that such claims made by a third party are not the result of gross negligence or
willful misconduct on the part of the Responding Agency. This indemnity shall include attorney
fees and costs that may arise from providing aid pursuant to this Agreement.
7
The rendering of assistance under the terms of this Agreement shall not be mandatory under any
circumstances, including, without limitation, that the local conditions of the Responding Agency
prohibit response. It is the responsibility of the Responding Agency to immediately notify the
Requesting Agency of the Responding Agency's inability to respond; however, failure to
immediately notify the Requesting Agency of such inability to respond shall not constitute evidence
of noncompliance with the terms of this section and no liability may be assigned.
No liability of any kind or nature shall be attributed to or be assumed, whether expressly or implied,
by a party hereto, its duly authorized agents and personnel, for failure or refusal to render aid. Nor
shall there be any liability of a party for withdrawal of aid once provided pursuant to the terms of
this Agreement.
AnyPartythatbecomesawareofaclaimorsuitthatinanyway,directlyorindirectly,contingently or
otherwise, affects or might affect other Parties of this Agreement shall provide prompt and timely
notice to the Parties who may be affected by the suit or claim. Each Party reserves the right to
participate in the defense of such claims or suits as necessary to protect its own interests.
Any member may propose amendment of this Agreement. Proposed amendments to this
Agreement shall be submitted to the Board of Directors. Amendments approved by majority vote
of the Board of Directors will be sent to the members for consideration at a duly called meeting
held at least 45 days after the Secretary, or designee, has sent the proposed amendment by paper
document or electronically to each member. Any proposed amendment receiving the affirmative
vote of at least three-fifths (60%) of the members present at the meeting shall be sent to the
membership for adoption by the governing body of each member. Failure of a member’s governing
body to adopt any amended agreement within 120 days of receipt of the proposed amended
agreement will signify a Party’s withdrawal from the Agreement.
Additional Agencies may become Parties to this Agreement, provided that such Agencies:
(1)Approve and execute this Agreement.
(2)Provide a fully executed copy of this Agreement to the Board of Directors.
(3)Provide the name and title of an authorized representative to the Boardof Directors.
(4)Annually provide a list of mutual aid resources to its local accredited/certified Emergency
Management Agency. If requested, the agency may need to assist its local
accredited/certified Emergency Management Coordinator with data entry of its mutual aid
resources into a web-based format (NIMS Source).
8
Upon submission of the items enumerated above to the Board of Directors and receipt of
acknowledgement from the Board of Directors, the submitting agency shall be regarded as a Party
to the Agreement.
Notices and requests as provided herein shall be deemed given as of the date the notices are
deposited, by First Class Mail, addressed to the Board of Directors who will notify each of the
Parties’ representatives.
The initial term of this Agreement shall be one (1) year from its effective date. Thereafter, this
Agreement shall automatically renew for additional one-year terms commencing on the
anniversary of the effective date of this Agreement. Any Party may withdraw from this Agreement
at any time by giving written notification to the Board of Directors. The notice shall not be effective
until ninety (90) days after the notice has been served upon the Board of Directors by First Class
mail. A Party’s withdrawal from this Agreement shall not affect that Party’s liability or obligation
incurred under this Agreement prior to the date of withdrawal. This Agreement shall continue in
force and effect as to all other Parties until such time as a Party withdraws. Failure to adopt any
amended agreement within one hundred and twenty (120) days of said amended agreement will
signify a Party’s withdrawal from the Agreement pursuant to Section XVI of this Agreement. Any
Party that fails to meet its obligations in accordance with this Agreement or the IPWMAN bylaws
may have its participation in IPWMAN terminated by a two-thirds vote of the Board of Directors
pursuant to 2.4 of the IPWMAN by-laws.
The headings of various sections and subsections of this Agreement have been inserted for
convenient reference only and shall not be construed as modifying, amending, or affecting in any
way the express terms and provisions of this Agreement or their interpretation.
Should any clause, sentence, provision, paragraph, or other part of this Agreement be adjudged by
any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, or invalidate
the remainder of this Agreement. Each of the Parties declares that it would have entered into this
Agreement irrespective of the fact that any one or more of this Agreement's clauses, sentences,
provisions, paragraphs, or other parts have been declared invalid. Accordingly, it isthe intention of
thePartiesthattheremainingportionsofthisAgreement shallremaininfullforceand effect without
regard to the clause(s), sentence(s), provision(s), paragraph(s), or other part(s) invalidated.
This Agreement shall be effective on the date of the acknowledgement letter sent by the Board
of Directors.
9
Failure to enforce strictly the terms of this Agreement on one or more occasions shall not be
deemed a waiver of the right to enforce strictly the terms of this Agreement on any other
occasion.
This Agreement may be signed in any number of counterparts with the same effect as if the
signatures thereto and hereto were upon the same instrument.
All prior IPWMAN agreements for mutual aid and assistance between the Parties hereto are
suspended and superseded by this Agreement. It is specifically understood and agreed that this
Agreement is intended to reorganize IPWMAN’s governing structure to a Board of Directors of the
Intergovernmental Agency rather than of a not-for-profit corporation as provided in the By- Laws
attached to this Agreement as Exhibit A. The By-Laws are specifically incorporated here by
reference. All prior acts of the Board of Directors are hereby declared to be those of IPWMAN, an
Intergovernmental Agency.
This Agreement is for the sole benefit of the Parties and no person or entity shall have any rights
under this Agreement as a third-Party beneficiary. Assignments of benefits and delegations of
duties created by this Agreement are prohibited and must be without effect.
NOW, THEREFORE, each of the Parties have caused this IPWMAN Mutual Aid Agreement to
be executed by its duly authorized representative who has signed this Agreement as of the date
set forth below.
10
Approved and executed this day of 20 .
Forr thee Agencyy (Insertt Name)::
By:
Its:
Attest
By:
Its:
On behalf of the Illinois Public Works Mutual Aid Network
Approved and executed this day of 20 .
By:
Vince Kilcullen
President, IPWMAN Board of Directors
Attest:
Joe Cronin
Secretary, IPWMAN Board of Directors
Approved by the IPWMAN Interim Board of Directors on September 17, 2008.
Amended by the IPWMAN Interim Board of Directors on August 19, 2009. Amended
by the IPWMAN Board of Directors on June 16, 2010. Amended by the IPWMAN Board
of Directors on October 22, 2024.
11
____________________________________________________________________________________________
Prepared by: KDB Page 1 of 2
City Council Meeting
Agenda Item Overview
February 17, 2025
AGENDA ITEM: A service contract between the City of Galesburg and the Warren County Housing
Authority (WCHA) to provide WCHA residents unlimited fixed route rides from January 1, 2025,
through December 31, 2027, which will be tracked and billed at the current fare rates
SUMMARY RECOMMENDATION: City of Galesburg’s Public Transportation Advisory Commission
held a meeting on February 13, 2025, and unanimously recommended approval of the fixed route
service agreement with the WCHA starting January 1, 2025, and ending December 31, 2027. The
Director of Community Development and Transit Manager concur with their recommendation.
BACKGROUND: The Galesburg Community Foundation, WCHA, and transportation staff have
been working together to develop a service agreement that would provide public transportation
to WCHA residents utilizing the City’s fixed route system in the same fashion as the Knox County
Housing Authority’s (KCHA) residents. Language has been drafted for a service agreement that
will mirror that of the KCHA agreement and is now being presented for approval to the City
Council.
As with the KCHA agreement, Public Transportation staff will track ridership of WCHA residents
through an onboard tally system in lieu of charging the normal ridership fee. Once a month,
Public Transportation staff would bill WCHA for their ridership use. The reimbursement fee will
be $0.60 per ride for adults (with WCHA I.D.) and $0.40 per ride for students (with I.D.) and
children. WCHA will receive funding for this endeavor through the Hunger Collaborative of the
Galesburg Community Foundation. The Galesburg Community Foundation has committed to
$25,000 annually in reimbursable expenses during this agreement. The intent is to create a
sustainable, long-term service agreement for WCHA residents with the Public Transportation
system. Should the maximum reimbursement be met in any given year, those under this service
contract will be charged at normal rates. We do not anticipate reaching the maximum
reimbursement on this contract in any given state fiscal year.
It should be noted that Warren County Public Transportation will bring patrons into the
community under a separate service agreement with the Galesburg Community Foundation.
Once in Galesburg, WCHA patrons will utilize our fixed route system to navigate the community
for their shopping, business, and personal needs. WCHA will provide transportation back to
Monmouth for those individuals as well.
25-4015
____________________________________________________________________________________________
Prepared by: KDB Page 2 of 2
BUDGET IMPACT: Approval of this agreement will provide for additional local match to the public
transportation budget helping to cover expenses. In addition, this agreement will support
increased tax revenue in the community by providing a transportation mechanism for more
individuals to shop in the community.
SUPPORTING DOCUMENTS:
1. WCHA Service Contract
1
Hunger Collaborative Grant Agreement
Lead Organization: Warren County Housing Authority
Partner Organizations: City of Galesburg
Date Authorized: January 27, 2025
Name of Funded Program: Fare-Free Public Transit Initiative
Purpose of Grant: The grant to Warren County Housing Authority from Galesburg Community
Foundation is for the explicit purpose of providing free ridership of public transportation to
WCHA participants provided by City of Galesburg. Please adhere to the following parameters to
acknowledge this grant, be eligible to receive funds, and to remain eligible to receive funds from
the Galesburg Community Foundation in the future.
1. Please sign this agreement and return to the Galesburg Community Foundation.
2. Please provide monthly ridership numbers detailing the number of adults and
students/children to GCF and the Hunger Collaborative Advisory Committee.
3. Conduct a follow-up report to identify the metrics of program success beyond ridership
numbers.
Acknowledgements
1. City of Galesburg Agrees to provide fixed route transportation for WCHA
participants Monday through Saturday except on City of Galesburg holidays.
Hours of operation are 7:00 AM to 6:15 PM.
2. WCHA acknowledges that participants will provide proof of identification (WCHA
I.D.) to the bus driver in order to qualify for service. ID’s will be required for
participants 13 years and older for rides. Those 12 years old and younger will be
required to ride with an adult with proper identification.
3. WCHA acknowledges that they will keep City transportation staff informed of any
client removals or bans from WCHA residency so that City staff can be made
aware these former participants are no longer eligible for service.
4. WCHA acknowledges they will collect client I.D.’s when their clients move out of
housing.
5. GPT acknowledges that during the billing cycle, standard rates will be invoice to
WCHA for rides provided.
2
6. WCHA acknowledges that they are aware of City of Galesburg Public
Transportation rules of conduct for riding public transportation which include:
a. When calling for information, patrons should know the nearest intersection
to the location where they are inquiring about service.
b. Patrons should be at the bus stop five minutes before the bus is scheduled
to be there.
c. Patrons may wait for the bus at the corner of any intersection, bus bench,
or bus shelter. Drivers will not stop in the middle of a block.
d. Patrons should flag the bus as it approaches to le the driver know they
want on the bus.
e. Patron should have their identification ready as they board the bus to show
to the driver.
f. Patrons should give the driver advanced notice when they are wanting to
disembark from the bus by pulling the stop request cord at least one half
block prior to their stop.
g. Patrons should only use one seat when the bus is full, keep the aisles free
for safety and do not block the exit doors.
h. Patrons shall observe the priority seating section for elderly and disabled
persons.
i. Patrons shall only bring on the bus what they can physically carry on their
own.
j. No open food or drink are allowed on public transportation.
k. City transportation will follow the Disruptive Behavior & Appeal Policy as
approved by the City.
7. City of Galesburg agrees that service provided to WCHA will be performed in a
safe and efficient manner and will conform to all guidelines required for public
transportation as set forth in State Statutes and City of Galesburg Public
Transportation written policies and procedures.
8. WCHA understands and agrees that the decision to delay transportation services
due to hazardous road conditions or other circumstances that could jeopardize
the health and safety of WCHA patrons remains with the City of Galesburg.
9. City of Galesburg reserves the right to refuse service to any individual whose
actions, either voluntary or involuntary, could jeopardize the health and safety of
himself or herself, other passengers, or the driver.
3
10. WCHA acknowledges that the public holidays observed by City of Galesburg
transportation include:
a. New Year’s Day (or observed)
b. Memorial Day
c. Independence Day (or observed)
d. Labor Day
e. Thanksgiving Day
f. Christmas Eve
g. Christmas
11. City of Galesburg agrees to maintain auto insurance as required by the Illinois
Department of Transportation.
Authorized Grant Amount and Payment Schedule: Up to $75,000 from January 1, 2025 to
December 31, 2027 (up to $25,000 per year) to be reimbursed by GCF on a monthly basis. City
of Galesburg will invoice Warren County Housing Authority. WCHA will provide invoices to GCF,
which will make payment to City of Galesburg for the invoiced amounts.
The grant period may be extended per approval by the Hunger Collaborative Advisory
Committee and affirmed by the GCF Board of Directors.
Gift Announcement: Announcements may be made upon receipt of signed grant agreement.
Expenditure of Funds: This grant is to be used to provide free ridership of public transportation
to WCHA participants provided by City of Galesburg. Any material modification of use will
require the Galesburg Community Foundation’s prior written approval.
A. Reimbursement of funds shall end:
1. At the end of the grant period, December 2027, or
2. Upon determination by the Galesburg Community Foundation that the grantee
has not performed in accordance with this agreement, or
3. If the grantee loses its charitable designation or ceases to be a governmental
unit.
B. No funds provided by the Galesburg Community Foundation may be used for a political
campaign or to support or attempt to influence legislation by any governmental body,
other than through making available the results of non-partisan analysis, study, and
research.
C. Expenses charged against this grant may be incurred only as necessary to carry out the
purposes of providing free ridership of public transportation to WCHA participants
provided by City of Galesburg.
D. The grantee is responsible for the expenditure of funds and for maintaining adequate
supporting records consistent with generally accepted accounting practices.
Termination: This agreement may be terminated by GCF, WCHA, or the City of Galesburg
without cause with thirty (30) days notice. Such termination notice shall be in writing and sent
registered or certified mail via the U.S. Postal Service or hand delivered to the business.
4
Signatures
By signing this document, I affirm I have read, understand, and will hold myself and my
organization to the expectations listed in the grant agreement.
On behalf of Warren County Housing Authority
_______________________________ _________________________ __________
Signature of Authorized Representative Title Date
On behalf of City of Galesburg
_______________________________ _________________________ __________
Signature of Authorized Representative Mayor Date
On behalf of Galesburg Community Foundation
_______________________________ _________________________ __________
Joshua D. Gibb President & CEO Date
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GUG Page 1 of 1
City Council Meeting
Agenda Item Overview
February 17, 2025
AGENDA ITEM: Consent to Enter Property.
SUMMARY RECOMMENDATION: The City Manager and Director of Community Development
recommend approval of the Consent to Enter Property.
BACKGROUND: The National Railroad Hall of Fame (NRRHOF) publicly announced last fall that
they had enough money raised to begin working toward the design of the new building. The
proposed location will be on a portion of city owned property that is southwest of the existing
railroad station, located at 225 S Seminary Street.
The NRRHOF hired the architectural firm of Wight & Company. While the City and NRRHOF are
working toward a lease agreement, this consent to enter property is necessary so their design
team can begin investigations of the property to begin their design work ahead of finalizing the
details of the lease agreement.
BUDGET IMPACT: There is no cost to approve the Consent to Enter Property.
SUPPORTING DOCUMENTS:
1.Consent to Enter Property
25-4016
Consent to Enter Property
This Consent to Enter Property for Due Diligence ("Agreement") is made and entered into
as of this ______ day of ____________, 2025 by and between the City of Galesburg, an Illinois
home-rule municipal corporation, whose address is 55 West Tompkins Street ("CITY") and the
National Railroad Hall of Fame, Inc., an Illinois not-for-profit corporation(“LESSEE”), and
WHEREAS, LESSEE desires to lease the City’s property described on Exhibit A (“the
Premises”); and
WHEREAS, LESSEE desires to have their architects and engineers conduct a due diligence
review of the Property, which may include physical inspections, environmental assessments,
surveys, borings and other necessary investigations;
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties
agree as follows:
1.Consent to Enter: CITY hereby grants LESSEE the right to enter the Property at
reasonable times and with reasonable notice to conduct due diligence inspections and
investigations related to the potential lease and development of the Property.
2.Scope of Due Diligence: LESSEE's due diligence activities may include, but are not
limited to:
Physical inspections of the Property's structure and condition;
Environmental assessments of the Property;
Title searches and surveys;
Review of property documents and records;
Soil borings;
Any other reasonable investigations deemed necessary by LESSEE.
3.Access and Notice: LESSEE shall provide reasonable notice to CITY prior to entering the
Property for due diligence activities, including the date, time, and purpose of the entry.
CITY shall provide LESSEE with access to all areas of the Property that are reasonably necessary
to conduct due diligence activities.
4.Confidentiality: Both parties agree to maintain the confidentiality of all information
obtained during the due diligence process, except as required by law or as otherwise agreed upon
by both parties.
5.Indemnification: LESSEE shall be responsible for any damages to the Property caused
by their due diligence activities, and shall repair or compensate CITY for such damages.
6.Termination: This Agreement shall automatically terminate upon the earlier of: (a) the
execution of a definitive lease agreement for the Property; or (b) February 17, 2026, unless
extended by mutual agreement.
7.Governing Law: This Agreement shall be governed by and construed in accordance with
the laws of the State of Illinois.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement and caused their
respective seals to be affixed and attested thereto as of the date first written above.
CITY: CITY OF GALESBURG, ILLINOIS
An Illinois Municipal Corporation
By:
_________________________
Peter Schwartzman, Mayor
Attest:
______________________________
Kelli R. Bennewitz, City Clerk
LESSEE: NATIONAL RAILROAD HALL OF FAME,
INC., an Illinois not-for-profit corporation
By:
______________________________
Brian A. Peterson, Chairman of the Board of
Directors for National Railroad Hall of Fame
EXHIBIT A
Legal Description (Brief): Parts of Lots 11, 12, 13 and 14 of Block 61, City of Galesburg,
Galesburg Township, Knox County, Illinois.**
Parcel ID: 99-14-104-005 (Part)
Common Address: 225 S. Seminary St., Galesburg, Illinois 61401
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JAL Page 1 of 1
City Council Meeting
Agenda Item Overview
February 17, 2025
AGENDA ITEM: Settlement Agreement Neal v. Galesburg
SUMMARY RECOMMENDATION: The City Manager and the City Attorney for Work Comp
recommend approval of the settlement agreement.
BACKGROUND: This Settlement Agreement resolves the pending workers’ compensation case
of Mr. Neal related to an injury sustained in October 2023. In exchange for the release of claims,
Mr. Neal will be compensated $68,000.00.
BUDGET IMPACT: Sufficient funds are available in the Risk Management Fund (078)
SUPPORTING DOCUMENTS:
1.Settlement Agreement
25-4017
E-IC5 Page 2 of 4
Notes regarding temporary total disability benefits:
MEDICAL EXPENSES: The employer has not paid all medical bills. List unpaid bills in the space below.
Respondent agrees to pay reasonable and related bills incurred by Petitioner prior to
Petitioner's release at MMI on November 7, 2024, as listed in the attached exhibit, reduced
by the Illinois Workers' Compensation Commission fee schedule, or at a negotiated rate,
whichever is less. Any and all additional bills and associated liens are disputed and denied
and are Petitioner’s responsibility.
PREVIOUS AGREEMENTS: Before the petitioner signed an Attorney Representation Agreement, the respondent or its agent offered
in writing to pay the petitioner $ NA as compensation for the permanent disability caused by this injury.
An arbitrator or commissioner of the Commission previously made an award on this case on NA regarding
TTD $ NA Permanent disability $ NA Medical expenses $ NA Other $ NA
TERMS OF SETTLEMENT: Attach a recent medical report signed by the physician who examined or treated the employee.
Since a serious dispute exists, Respondent offers and Petitioner agrees to accept the lump sum settlement amount of
$68,000.00, which represents 20.44928277147927% MAW pursuant to Section 8(d)2 of the Illinois Workers’
Compensation Act. This contract represents full and final settlement of any and all claims for compensation, TTD, and
medical, surgical, and hospital expenses, and any other expenses, past, present, and future, known or unknown,
arising out of the alleged work-related accident described herein. This contract further represents full and final
settlement of any and all claims as the result of any aggravation, exacerbation, sequalae, or residual effect of the
foregoing accident up through and including the date on which this contract is approved.
Respondent agrees to pay reasonable and related bills incurred by Petitioner prior to Petitioner's release at MMI on
November 7, 2024, as listed in the attached exhibit, reduced by the Illinois Workers' Compensation Commission fee
schedule, or at a negotiated rate, whichever is less. Any and all additional bills and associated liens are disputed and
denied and are Petitioner’s responsibility. Petitioner acknowledges that any and all liens or potential liens against this
settlement, including those involving Medicare, Medicaid, the Internal Revenue Service, healthcare providers, health
insurance providers or carriers, and child support enforcement, IDHS or otherwise, have been revealed to Respondent
and are Petitioner's sole responsibility to resolve out of the lump sum settlement amount. Petitioner and Respondent
further agree to waive the provisions of Section 8(a) and 19(h) of the Act, those provisions being the right of future
medical and right of review. Petitioner represents that Petitioner has not applied for and is not currently receiving
Medicare or SSDI. Respondent reserves all rights of reimbursement provided under Section 5(b) of the Act and this
settlement agreement is not a waiver of Respondent's Section 5(b) rights.
The parties agree Respondent is not responsible for any future medical treatment, Medicare covered or otherwise,
following this settlement as Petitioner has been released from care. The parties have considered Medicare's interests
in this settlement and have determined that an allocation for future Medicare covered expenses is not required
pursuant to the policy and procedure established by the CMS Memoranda to protect Medicare's interests, as required
by the Medicare Secondary Payer Statute, and for reasons set forth below. At the time of this settlement, Petitioner is
neither on nor eligible for either Social Security Disability or Medicare and Petitioner is not reasonably expected to
become eligible for either Social Security Disability or Medicare within the next thirty (30) months. Based upon reports
of Petitioner’s current health care providers, his treating physicians have placed Petitioner at MMI with no indication for
further medical treatment as a consequence of the alleged work injury. There are no future Medicare covered
treatments or prescriptions prescribed or reasonably expected related to the injuries in this claim; therefore, no
allocation is required or being established. Regardless, it is not the intention of Petitioner, Respondent, or
Respondent’s Carrier in this case to shift the responsibility for paying future medical expenses related to Petitioner’s
alleged injuries to the Federal Government. The parties have considered and protected Medicare’s interests in this
case. However, this settlement does not meet the current criteria for review and approval by the Centers for Medicare
and Medicaid Services.
E-IC5 Page 3 of 4
Petitioner acknowledges that Petitioner understands that if Petitioner has received any benefits, at any time, known or
unknown, from Medicare or Medicaid for any injuries or conditions, related or not to Petitioner's alleged accident,
Petitioner must contact Medicare/Medicaid to resolve any lien or claim Medicare/Medicaid might have against the
proceeds of this settlement. Petitioner understands that should future treatments related to this injury become
necessary and CMS (Medicare) finds that a Medicare Set-aside Allocation was required and that Medicare's interests
were not adequately protected, CMS (Medicare) may require Petitioner to expend up to the entire settlement amount
on Medicare covered expenses related to the injury before Medicare will provide coverage for the injury. Petitioner
voluntarily accepts this risk and waives any claims against Respondent and Carrier should Medicare take such action,
including, but not limited to a Private Cause of Action against Respondent/Carrier under the Medicare Secondary
Payer Act (MSP) pursuant to 42 USC §1395y(b)(3)(A).
Total amount of settlement $68,000.00
Deduction: Attorney's fees
Deduction: Petitioner's costs
Deduction: Other (explain)$0.00
Amount employee will receive $68,000.00
PETITIONER’S SIGNATURE. Attention, petitioner. Do not sign this contract unless you understand all of the following statements.
I have read this document, understand its terms, and sign this contract voluntarily. I believe it is in my best interests for the Commission to
approve this contract. I understand that I can present this settlement contract to the Commission in person. I understand that by signing
this contract, I am giving up the following rights unless expressly reserved or left open for a specified period of time in the terms of
settlement:
1. My right to a trial before an arbitrator;
2. My right to appeal the arbitrator's decision to the Commission;
3. My right to any further medical treatment, at the employer's expense, except as otherwise provided herein, for the results of this
injury;
4. My right to any additional benefits if my condition worsens as a result of this injury.
Signature of petitioner Name of petitioner Telephone number Date
PETITIONER’S ATTORNEY. I attest that any fee petitions on file with the IWCC have been resolved. Based on the information reasonably
available to me, I recommend this settlement contract be approved.
Signature of attorney Date
J. Kevin Wolfe 00252
Attorney’s name IWCC Code #
Harvey & Stuckel
2809 W. Willow Knolls Drive
Suite B
PEORIA, IL 61614
Firm name and address
E-IC5 Page 4 of 4
(309) 671-4900 jkwolfe@hslaw.us
Telephone number E-mail address
RESPONDENT’S ATTORNEY. The respondent agrees to this settlement and will pay the benefits to the petitioner or the petitioner’s attorney,
according to the terms of this contract, promptly after receiving a copy of the approved contract.
Signature of attorney Date
James Kelly 03150
Attorney’s name IWCC Code #
James M Kelly
7817 N Knoxville Avenue
Peoria, IL 61614
Firm name and address
(309) 679-0900 jim@jameskellylawfirm.com
Telephone number E-mail address
NA
Name of respondent’s insurance or service company
ORDER OF ARBITRATOR OR COMMISSIONER:
Having carefully reviewed the terms of this contract,
in accordance with Section 9 of the Act, by my stamp
I hereby approve this contract, order the respondent
to promptly pay in a lump sum the total amount of
settlement stated above, and dismiss this case.
TOWN OF THE CITY OF GALESBURG
Date: February 17, 2025 Agenda Number: 25-9004
TOWN FUND $11,936.37
GENERAL ASSISTANCE FUND $5,979.01
IMRF FUND $3,719.79
SOCIAL SECURITY/MEDICARE FUND $3,950.84
LIABILITY FUND
AUDIT FUND
TOTAL $25,586.01