HomeMy WebLinkAbout03172025 City Council Packet55 W. TOMPKINS STREET
GALESBURG, IL 61401
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City Council Agenda
March 17, 2025
City Council Meeting Agenda
City Council Chambers
March 17, 2025
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Approve Minutes from March 3, 2025
Approve Minutes from November 4, 2024 Executive Session
Public Comment
Consent Agenda #2025-06
25-2008 Resolution Section 5311 and Downstate Public Transit Operating Assistance Grant
Applications Special Warranty 5333(b) and Certificates and Assurances
25-3005 Bid Mini Excavator for use at the Cemetery
25-5002 Receive 12/31/2024 Quarterly Investment Schedule
25-6001 Approve Appointment Memo
25-8005 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
25-1001 Ordinance Authorizing the submittal of the Section 5311 and Downstate Public
Transit Operating Assistance Grant Applications (First Reading)
Bids, Petitions and Communications
25-3006 Bid Crack sealing machine for the Street Division
City Manager’s Report
Miscellaneous Business (Agreements, Approvals, Etc.)
25-4021 Approve Knox College Transit Service Contract
25-4022 Approve Veterans Assistance Transit Service Contract
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
25-4023 Approve Animal Sheltering Agreement with Prairieland Animal Welfare Center
25-4024 Approve Workers Compensation Settlement
Town Business
25-9006 Approve Bills
25-9007 Approve Annual Town Meeting Agenda
Closing Comments
Executive Session
Executive
Session
Convene into closed door Executive Session for the purpose of discussing:
A. January 6, 2025, executive session minutes, 5 ILCS 120/2(c)(21)
B. Personnel, 5 ILCS 120/2(c)(1)
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
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CITY COUNCIL MEETING
City Manager’s Report
March 17, 2025
CONSENT AGENDA #2025-06
Item 25-2008 Transit Grant Applications Special Warranty
Staff recommend approval of resolutions authorizing the submission of Section 5311 and
Downstate Public Transit Operating Assistance Program (DOAP) grant applications for July 1,
2025, to June 30, 2026, and to accept the required Special Warranty 5333(b) and associated
certificates and assurances.
Item 25-3005 Mini Excavator for use at the Cemetery
Staff recommend approval of a bid from Burris Equipment for $52,887 to purchase a new mini
excavator for the Cemetery Division. The current backhoe is too large to maneuver between
closely spaced gravestones without causing damage. The excavator will primarily be used to
create graves, but will also be used for other park projects as needed. Five bids were received
with Burris Equipment providing the low and best bid.
Item 25-5002 Quarterly Investment Schedule
The 12/31/2024 Quarterly Investment Schedule is provided to be received and placed on file with
the City Clerk’s Office.
Item 25-6001 Appointment Memo
Appointments to boards and commissions are submitted by Mayor Schwartzman for Council
consideration and approval.
Item 25-8005 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved
individually by the City Council.
ORDINANCES AND RESOLUTIONS
Item 25-1001 Transit Grant Applications (First Reading)
Staff recommend authorizing submission of applications for the Section 5311 and Downstate
Public Transit Operating Assistance Program (DOAP) to fund public transportation from July 1,
2025, to June 30, 2026. The city anticipates receiving $351,507 from the federal Section 5311
program, which funds up to 50% of the operating deficit and 80% of administrative expenses,
and $1,977,040 from the state's DOAP, which reimburses up to 65% of operating expenses.
___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 3
BIDS, PETITIONS AND COMMUNICATIONS
Item 25-3006 Crack Sealing Machine for the Street Division
Staff recommend approving a bid from Sherwin Industries Inc. for $67,228 to purchase a 2025
Crafco SuperShot crack sealing machine due to the limitations and costs associated with renting
such equipment. Purchasing the machine will allow the Street Division to perform more
preventative pavement maintenance, extending roadway lifespans. One bid was received for this
request, and sufficient funds are budgeted.
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 25-4021 Knox College Transit Service Contract
Staff recommend approval of a transit service contract with Knox College for $3,000, allowing
Knox students, faculty, and staff unlimited rides on city transit from March 2025 to February
2026, using their college IDs. This contract will not alter existing routes or frequencies to Knox
College, and ridership data will be collected to determine future contract amounts. The contract
amount is counted as local match, resulting in a decreased city contribution to paratransit and
bus subsidy budgets.
Item 25-4022 Veterans Assistance Transit Service Contract
Staff recommend approval of a service contract with the Knox County Veterans Assistance
Commission (VAC) to provide VAC participants with curb-to-curb paratransit and unlimited fixed-
route rides through June 30, 2026, with services tracked and billed at current fare rates. This
service contract will not change any routes or frequency, and the contract amount is counted as
local match, resulting in a decreased city contribution to paratransit and bus subsidy budgets.
Item 25-4023 Animal Sheltering Agreement with Prairieland Animal Welfare Center
Staff recommend renewing the animal sheltering services agreement with Prairieland Animal
Welfare Center (PAWC) for a three-year term, with the first two years maintaining the current
annual cost of $234,120. The agreement continues PAWC's responsibility for animal sheltering
and transport, while the Galesburg Police Department retains enforcement of animal-related
laws. The third-year cost will be negotiated prior to the second term's end. Sufficient funds are
budgeted for this service.
Item 25-4024 Workers Compensation Settlement
Staff recommend approval a workers compensation settlement agreement with Zachary
Parmenter, stemming from a 2022 injury. In exchange for the release of claims, Mr. Parmenter
will receive $24,870.77. There are sufficient funds available in the Risk Management Fund to
cover the settlement.
TOWN BUSINESS
Item 25-9006 Town Bills
Item 25-9007 Annual Town Meeting Agenda
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Respectfully submitted,
Eric Hanson
City Manager
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
March 3, 2025
6:00 p.m.
Called to order by Mayor Peter Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wayne Dennis,
Evan Miller, Dwight White, Heather Acerra, and Steve Cheesman, 7. Absent: Council Member
Sarah Carrington, 1. Also Present: City Manager Eric Hanson, City Attorney Brittany Miller, and
City Clerk Kelli Bennewitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
Pastor Antonio Franklin gave the invocation.
Council Member Cheesman moved, seconded by Council Member White, to approve the
minutes of the City Council’s regular meeting from February 17, 2025.
Roll Call #2:
Ayes: Council Members Hix, Miller, White, Acerra, and Cheesman, 5.
Nays: None
Absent: Council Member Carrington, 1.
Abstain: Council Member Dennis, 1.
Chairman declared the motion carried.
PUBLIC COMMENT
Reverend Andrew Jowers addressed the Council and stated that he had three points he wanted
to bring to them this evening. First, he wanted to express his gratitude for the resurfacing of
Losey Street but added that standing water remains an issue that needs to be addressed.
Second, he commended the NAACP and its partners for organizing the candidate forum at the
public library, which had a strong public turnout and active engagement from most candidates
in the upcoming election. Lastly, he encouraged all candidates to step outside their comfort
zones and be more transparent and truthful. He urged everyone to vote for candidates who
prioritize community, have a proven record of economic growth, affordable housing, support for
the homeless, and uphold common decency.
Bruce Cook addressed the Council and stated that the proposal to name a street in Galesburg
after Dr. Martin Luther King, Jr., has raised questions about its purpose and if it is an act of
solidarity with other cities, or an actual attempt to honor his legacy. He noted that he has no
issue with naming something after Dr. King, but it is important to remember that Dr. King didn't
seek recognition in the form of streets or buildings but instead valued his role as a reverend and
March 3, 2025 Page 1 of 7
wished to be remembered for his commitment to loving and serving humanity. He added that
our nation is in a dark time and our leaders seem intent on fueling division. Everyone needs to
remember his message as well as the man, and learn from his teachings so that his life is not in
vain.
CONSENT AGENDA #2025-05
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
25-3003
Approve the bid from The Sherwin Williams Company in the amount of $31,199 for the
purchase of a new Graco Linelazer self-propelled paint striper for the Street and Traffic
Divisions.
25-4018
Approve waiving normal purchasing policies and approving the product pricing for 2025 as
provided by Core & Main for water meters for resale to be purchased by the Water Division
25-5001
Receive the 2024 Annual Fire and Police Commission Report.
25-8004
Approve bills in the amount of $406,927.36 and advance checks in the amount of
$1,591,149.85.
Council Member Miller moved, seconded by Council Member White, to approve Consent
Agenda 2025-05.
Roll Call #3:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
25-2007
Council Member Miller moved, seconded by Council Member White, to approve Resolution
25-06 naming the property at 652 West Second Street "Cooke Park."
Council Member White discussed an article he read called The Story Behind Public Parks and
Playgrounds in Galesburg. The article highlighted the vision of men like Max Mack and the
Custer family, who were instrumental in developing and expanding Galesburg's parks. He
believes Cooke Park demonstrates the city's commitment to its youth.
Roll Call #4:
March 3, 2025 Page 2 of 7
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried.
BIDS, PETITIONS, AND COMMUNICATIONS
25-3004
Council Member Miller moved, seconded by Council Member Acerra, to approve the bid from
legacy Corporation of Illinois in the amount of $27,500 to remove the existing wood waste from
the oversize brush drop off site located at Pickard Road. It was noted that the City used the
wood chips and they will also be available to the public beginning March 14th.
Roll Call #5:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried.
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
25-4019
Council Member Hix moved, seconded by Council Member Acerra, to approve an engineering
agreement for Phase I of the Airport Master Plan update project with the Illinois Department of
Transportation.
Council Member Cheesman stated that this Master Plan project represents another opportunity
to add economic potential and promise to our city, and believes that the work at the airport will
serve the City well in the future. He also thanked Gayla Pacheco for all her work on the Cooke
Park project.
Roll Call #6:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried.
25-4020
Council Member Dennis moved, seconded by Council Member Miller, to approve the demolition
process on the following properties:
1. 1037 N. Seminary Street (garage)
2. 745 Ave B (residence & detached garage)
3. 1514 S. Seminary Street (residence)
4. 1916 E. Main Street (residence)
5. 1309 E. Main Street (residence & detached garage)
6. 714 Mulberry Street (residence & detached garage)
March 3, 2025 Page 3 of 7
7. 794 E. Berrien Street (residence & detached garage)
8. 201 Blaine Avenue (residence)
Roll Call #7:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried.
CITY MANAGER’S REPORT
City Manager Hanson expressed his appreciation to Gayla Pacheco, Stephanie Grimes, and all
the contributors to the Cooke Park project. He highlighted his personal connection to the
project, mentioning his wife's teaching experience at Cooke school. He is looking forward to the
project's completion, acknowledging the grant funding received, as well as the ribbon-cutting
ceremony in the near future.
Council Member Miller moved, seconded by Council Member White, to sit as the Town Board.
The motion carried.
TOWN BUSINESS
25-9005
Trustee Miller moved, seconded by Trustee Acerra, to approve Town bills and warrants to be
drawn in payment of same.
Fund Title Amount
Town Fund $303.02
General Assistance Fund $5,624.02
IMRF Fund
Social Security/Medicare Fund
Liability Fund
Audit Fund
Total $5,927.04
Roll Call #8:
Ayes: Trustees Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
Nays: None
Absent: Trustee Carrington, 1.
Chairman declared the motion carried.
Trustee Miller moved, seconded by Trustee Acerra, to resume as the City Council. The motion
carried.
CLOSING COMMENTS
March 3, 2025 Page 4 of 7
Council Member Dennis spoke in memory of Tommy Ronk, a musician who had owned a flower
shop in Abingdon before moving to Galesburg and was known for his talent of playing Jerry Lee
Lewis songs. He expressed that Mr. Ronk was a great and kind person who would be missed.
Council Member Miller expressed his gratitude to Gayla Pacheco for her work on the Cooke Park
project and acknowledged the enjoyment he gets from observing children playing at H.T. Custer
Park in his ward. He emphasized the numerous positive developments in Galesburg and
encouraged a focus on future improvements, including attracting businesses, jobs, and
addressing the housing shortage. He also thanked Chief Idle and City Manager Hanson for
addressing concerns raised by his constituents.
Council Member White expressed that he is also a product of Cooke School and stated his
fondness for the project and his memories. He also commended Mr. Cook's earlier words,
stating that everyone should read and reflect on them when they are released in the minutes.
Council Member White concluded by encouraging citizens to get involved in the city by visiting
the website and clicking on “Get Notified” at the bottom of the homepage. This allows them to
receive notifications about everything happening in the city, including City Council meeting
packets, press releases, and grants.
Council Member Acerra thanked Gayla Pacheco and Stephanie Grimes for committing to the
Cooke Park project and added that she loves city enhancements because they are not only
wonderful resources for the community, but attract new people to buy and fix up homes. She is
also excited about the airport's potential to offer the community economic growth and
opportunities for recreation and investment. She noted that she was also saddened to hear of
Tommy Rock's passing and expressed her condolences.
Council Member Acerra also stated that she has become a history buff and wanted to mention
that on March 3, 1913, the first major US Women's Suffrage march took place in Washington,
DC, right before Woodrow Wilson's inauguration. Women, approximately 5,000, marched for
their right to vote and were physically attacked. Among those women was Ida B. Wells, a black
woman and civil rights activist from Chicago. She defied racial lines by refusing to march in a
segregated portion and instead marched with other Illinois women, and cemented her legacy as
a unifier and fighter for justice.
Council Member Cheesman again thanked Stephanie Grimes and Gayla Pacheco for their work
on the Cooke Park project and added that in life you learn who are the go-getters and get things
done and they certainly meet that criteria. He also pointed out Mike Spinks in the audience and
reported that the Gale Scholars Program has been actively involved in mentoring and
networking and they are planning to visit Skate Palace in the near future. Additionally, he noted
his appreciation for Pastor Franklin's comments about women.
Council Member Cheesman stated that he spoke with the CEO of the local VNA and he
emphasized that they provide assistance to seniors, including meals, services, and
companionship. However, they are running out of money due to delayed payments from the
state. Council Member Cheesman acknowledged the efforts of Representative Dan Swanson
and Senator Mike Halpin to help, but stated that the Department of Aging needs to step up and
March 3, 2025 Page 5 of 7
assist. He stressed that the VNA provides critical services to seniors, who are a vital part of the
community.
Council Member Cheesman also wanted to let citizens who use Bunker Links Golf Course know
that they will now have to pay a state mandated 9% surcharge on golf carts, practice range balls,
and lockers. This could result in up to 27% in additional charges for those who use the golf
course and comes at a time when many golfers are strapped for money. The City has tried to
make golfing as affordable as possible and though he does not agree with the added fee,
unfortunately it’s not something that the City can change. He feels that the state is overtaxing
its citizens and believes this is one of the reasons we are close to leading the nation in the
number of residents leaving.
Council Member Cheesman also mentioned the citizens of Canterbury Estates and the potential
construction of a new solar farm near their neighborhood. He expressed that solar energy is a
tremendous energy source for the future but also acknowledged the residents' concerns about
the project's proximity to their neighborhood. He noted that this situation demonstrates how
positive outcomes can result when people unite for a common cause and work hard in the right
way. He plans to hold a meeting to help residents understand the project and provide a forum
where City administration can be available to answer questions.
Council Member Hix thanked Aaron Gavin, Don Miles, and the City Manager for their work on
the Airport Commission, specifically for updating the airport master plan. He noted that this
idea had been discussed at a previous strategic planning session and that, since then, the City
had been designated a regional airport. He also wished his brothers, who are in Colorado, a safe
trip home.
Mayor Schwartzman commended the remarkable athletes in the community, highlighting the
recent successes of the high school swimmers and divers at the State competition. He also
acknowledged the girls' high school basketball team's achievements, including reaching
sectionals and having two players receive all-conference honors.
In recognition of Women's History Month, the Mayor thanked Ms. Grimes and Ms. Pacheco for
their exceptional work on Cooke Park, which he noted reflects their heritage and their family's
ongoing commitment to the betterment of Galesburg.
The Mayor closed by stating that the most important woman to him is his mother, who usually
watches the Council meeting from her home in Virginia. She celebrated a milestone birthday a
couple of months ago, and he credits her for the person he is today. They talk almost daily, and
he expressed his gratitude for her. He then thanked others for recognizing the women in their
lives and encouraged them to continue doing so throughout Women's History Month.
There being no further business, Council Member White moved, seconded by Council Member
White, to adjourn the meeting at 6:37 p.m.
Roll Call #9:
Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6.
March 3, 2025 Page 6 of 7
Nays: None
Absent: Council Member Carrington, 1.
Chairman declared the motion carried.
Peter D. Mayor Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
March 3, 2025 Page 7 of 7
____________________________________________________________________________________________
Prepared by: KDB Page 1 of 1
City Council Meeting
Agenda Item Overview
March 17, 2025
AGENDA ITEM: Resolution authorizing the submittal of the Section 5311 and Downstate Public
Transit Operating Assistance Grant Applications for the period July 1, 2025 through June 30, 2026
and a Resolution authorizing the acceptance of Special Warranty 5333(b) and Certificates and
Assurances.
SUMMARY RECOMMENDATION: The Public Transportation Advisory Commission held a public
hearing on March 6, 2025. The commission unanimously recommended the City Council approve
the resolutions.
BACKGROUND: Each year, the City submits to the Illinois Department of Transportation (IDOT) a
grant application for the funding under the Section 5311 Transit Operating Assistance Program
and Downstate Operating Assistance Program (DOAP) Grant. It is required as a part of the grant
application process to approve Special Warranty 5333(b), which provides Labor Protections and
the certificates/assurances which include Title VI of the Civil Rights Act of 1964, Equal
Employment Opportunity (EEO) and restrictions on Lobbying. Attached for City Council’s
consideration are the required resolutions and associated documents.
BUDGET IMPACT: If the resolutions are not approved, the City will not be able to apply for the
5311 or DOAP funds and there would be an estimated shortfall of up to $351,507 in Federal 5311
funds and up to $1,977,040 in State DOAP funds to cover transit expenses based upon anticipated
expenditures and revenues for the year.
SUPPORTING DOCUMENTS:
1.Resolution authorizing the submittal of 5311 and DOAP applications
2.Resolution accepting Special Warranty 5333(b) and certificates/assurances
3.Special Section 5333(B) Warranty for Application to the Small Urban And Rural Program
4.Certifications and Assurances
25-2008
RESOLUTION NO. _______________
RESOLUTION AUTHORIZING EXECUTION AND AMENDMENT OF SECTION 5311
GRANT AGREEMENT
WHEREAS, the provision of public transit service is essential to the transportation of
persons in the non-urbanized area; and
WHEREAS, 49 U.S.C. § 5311 (“Section 5311”), makes funds available to the State of
Illinois to help offset certain operating deficits and administrative expenses of a system providing
public transit service in non-urbanized areas; and
WHEREAS, the State of Illinois, acting by and through the Illinois Department of
Transportation, is authorized by 30 ILCS 740/3-1 et seq.to provide the Section 5311 grant; and
WHEREAS, grants for said funds will impose certain obligations upon the recipient,
including the provision by it of the local share of funds necessary to cover costs not covered by
funds provided under Section 5311.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GALESBURG, KNOX COUNTY, ILLINOIS:
Section 1. That an application be made to the Office of Intermodal Project Implementation,
Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311
for fiscal year 2026, for the purpose of offsetting a portion of the Public Transportation Program
operating deficits of the City of Galesburg Public Transportation System.
Section 2. That while participating in said operating assistance program the City of
Galesburg will provide all required local matching funds.
Section 3. That the Mayor of the City of Galesburg, is hereby authorized and directed to
execute and file on behalf of the City of Galesburg such application.
Section 4. That the Community Development Director, the City Manager and/or the
Transit Manager of the City of Galesburg are authorized to furnish such additional information as
may be required by the Office of Intermodal Project Implementation and the Federal Transit
Administration in connection with the aforesaid application for said grant.
Section 5. That the Mayor of the City of Galesburg, is hereby authorized and directed to
execute and file on behalf of the City of Galesburg a Section 5311 Grant Agreement
(“Agreement”) with the Illinois Department of Transportation, and amend such Agreement, if
necessary, in order to obtain grant assistance under the provisions of Section 5311 for fiscal year
2026.
Section 6. That the Community Development Director, the City Manager and/or the
Transit Manager of the City of Galesburg are hereby authorized to provide such information and
to file such documents as may be required to perform the Agreement and to receive the grant for
fiscal year 2026.
PASSED: ____________________________
APPROVED: _________________________
Approved this _____ day of __March____, 2025, by a roll call vote as follows:
Roll Call #: ______________________
Ayes: _______________________________________________________________________
Nays: _______________________________________________________________________
Absent: ____________________________________________________________________
_______________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
RESOLUTION NO. ______________
RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE SPECIAL WARRANTY RELATED
TO THE SECTION 5311 GRANT AGREEMENT
WHEREAS, Section 5311 of the Federal Transit Act of 1964, as amended, makes funds available
to help offset certain operating deficits of a system providing public transit service in non-urbanized areas;
and
WHEREAS, 49 U.S.C. § 5333(b) requires that fair and equitable arrangements must be made to
protect the interests of employees affected by such assistance as a condition of receipt of funds under
Section 5311; and
WHEREAS, a simplified process for assuring employee protections that accommodates the needs
of participants in the Section 5311 program has been agreed upon by the U.S. Department of Labor and
the U.S. Department of Transportation by allowing execution of a Special Section 5333(b) Warranty for
Section 5311 projects (Special Warranty), which the Secretary of Labor certified on May 31, 1979;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GALESBURG, KNOX COUNTY, ILLINOIS:
Section 1. That an application be made to the Office of Intermodal Project Implementation,
Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311 of the
Federal Transit Act of 1964, as amended.
Section 2. As a condition of the receipt of Section 5311 funds, the City of Galesburg hereby
agrees in writing to the terms and conditions of the Special Warranty (attached) regarding fair and
equitable arrangements to protect the interests of employees affected by such assistance.
Section 3. That the Mayor of the City of Galesburg, is hereby authorized and directed to execute
and file on behalf of the City of Galesburg such application.
Approved this ____ day of March, 2025 , by a roll call vote as follows:
Roll Call #:
Ayes: ______________________________________________________________________________
___________________________________________________________________________________
Nays: ______________________________________________________________________________
___________________________________________________________________________________
Absent: ____________________________________________________________________________
___________________________________________________________________________________
______________________________
Peter Schwartzman, Mayor
ATTEST:
____________________________
Kelli R. Bennewitz, City Clerk
Office of Labor-Management Standards (OLMS)
SPECIAL WARRANTY ARRANGEMENT
For Application to Other Than Urbanized and Over-the-Road Bus Accessibility
Projects
PURSUANT TO SECTION 5333(b) OF
TITLE 49 OF THE U.S. CODE, CHAPTER 53
JJ a n u a r y 3 , 2 0 1 1
The following language shall be made part of the contract of assistance by reference in the
Federal Transit Administration’s Master Agreement as signed by the grantee:
The terms and conditions set forth below shall apply for the protection of the transportation-
related employees in the transportation service area of the Project. As a precondition of the
release of assistance by the Grantee/State Agency to any Recipient under the grant, the Grantee
shall bind the Recipient to these obligations by incorporating this arrangement into the contract
of assistance between the Grantee and the Recipient(s), by reference. If a Grantee fails to comply
with the terms of the Warranty and fails to bind a Recipient as a precondition to the release of
funds, the Grantee will be a guarantor of the required protections and the Grantee will be required
to act as if it were the Recipient of funds unless and until the Grantee is able to secure the
retroactive agreement of the Recipient to be bound by the terms of the Warranty.
These protective arrangements are intended for the benefit of transit employees in the service
area of the project, who are considered as third-party beneficiaries to the employee protective
arrangements incorporated by referenced in the grant contract between the U.S. Department of
Transportation and the Grantee, and the parties to the contract so signify by executing that
contract. Transit employees are also third party beneficiaries to the protective arrangements
incorporated in subsequent contracts of assistance between the Grantee and any
Recipient. Employees, or their representative, may assert claims with respect to the protective
arrangements under this provision. This clause creates no independent cause of action against
the United States Government.
The term “service area,” as used herein, includes the geographic area over which the Project is
operated and the area whose population is served by the Project, including adjacent areas
affected by the Project. The term “Union,” as used herein, shall refer to any labor organization
representing employees providing public transportation services in the service area of a Project
assisted under the grant. The term “employee,” as used herein, shall include individuals who may
or may not be represented by a Union. The term “Recipient,” as used herein, shall refer to any
employer(s) receiving transportation assistance under the grant. The term “Grantee,” as used
herein, shall refer to the applicant for assistance; a Grantee which receives assistance is also a
Recipient.
Where the Department of Labor (the Department) deems it necessary to modify the requirements
of this Special Warranty Arrangement so that a particular Grantee or Recipient can continue to
satisfy the requirements of the statute, the Department will issue a supplementary certification
letter setting forth the alternative provisions to be included in the contract of assistance between
the Grantee and FTA, by reference. These terms will be made binding upon the particular Grantee
or Recipient, along with these terms and conditions, for each subsequent grant of assistance until
withdrawn in writing by the Department.
(1) The Project shall be carried out in such a manner and upon such terms and conditions as will
not adversely affect employees of the Recipient and of any other surface public transportation
provider in the transportation service area of the Project. It shall be an obligation of the Recipient
to assure that any and all transportation services assisted by the Project are contracted for and
operated in such a manner that they do not impair the rights and interests of affected employees.
The term "Project," as used herein, shall not be limited to the particular facility, service, or
operation assisted by Federal funds, but shall include any changes, whether organizational,
operational, technological, or otherwise, which are a result of the assistance provided. The phrase
"as a result of the Project," shall, when used in this arrangement, include events related to the
Project occurring in anticipation of, during, and subsequent to the Project and any program of
efficiencies or economies related thereto; provided, however, that volume rises and falls of
business, or changes in volume and character of employment brought about solely by causes
other than the Project (including any economies or efficiencies unrelated to the Project) are not
within the purview of this arrangement.
An employee covered by this arrangement, who is not dismissed, displaced or otherwise worsened
in his/her position with regard to employment as a result of the Project, but who is dismissed,
displaced or otherwise worsened solely because of the total or partial termination of the Project
or exhaustion of Project funding shall not be deemed eligible for a dismissal or displacement
allowance within the meaning of paragraphs (6) and (7) of this arrangement.
(2) Where employees of a Recipient are represented for collective bargaining purposes, all Project
services provided by that Recipient shall be provided under and in accordance with any collective
bargaining agreement applicable to such employees which is then in effect. This Arrangement
does not create any collective bargaining relationship where one does not already exist or
between any Recipient and the employees of another employer. Where the Recipient has no
collective bargaining relationship with the Unions representing employees in the service area, the
Recipient will not take any action which impairs or interferes with the rights, privileges, and
benefits and/or the preservation or continuation of the collective bargaining rights of such
employees.
(3) All rights, privileges, and benefits (including pension rights and benefits) of employees covered
by this arrangement (including employees having already retired) under existing collective
bargaining agreements or otherwise, or under any revision or renewal thereof, shall be preserved
and continued; provided, however, that such rights, privileges and benefits which are not
foreclosed from further bargaining under applicable law or contract may be modified by collective
bargaining and agreement by the Recipient and the Union involved to substitute other rights,
privileges and benefits. Unless otherwise provided, nothing in this arrangement shall be deemed
to restrict any rights the Recipient may otherwise have to direct the working forces and manage
its business as it deemed best, in accordance with the applicable collective bargaining agreement.
(4) The collective bargaining rights of employees covered by this arrangement, including the right
to arbitrate labor disputes and to maintain union security and checkoff arrangements, as provided
by applicable laws, policies and/or existing collective bargaining agreements, shall be preserved
and continued. Provided, however, that this provision shall not be interpreted so as to require the
Recipient to retain any such rights which exist by virtue of a collective bargaining agreement after
such agreement is no longer in effect.
The Recipient agrees that it will bargain collectively with the Union or otherwise arrange for
the continuation of collective bargaining, and that it will enter into agreements with the Union or
arrange for such agreements to be entered into, relative to all subjects which are or may be
proper subjects of collective bargaining. If, at any time, applicable law or contracts permit or
grant to employees covered by this arrangement the right to utilize any economic measures,
nothing in this arrangement shall be deemed to foreclose the exercise of such right.
(5)(a) The Recipient shall provide to all affected employees sixty (60) days' notice of intended
actions which may result in displacements or dismissals or rearrangements of the working forces
as a result of the Project. In the case of employees represented by a Union, such notice shall be
provided by certified mail through their representatives. The notice shall contain a full and
adequate statement of the proposed changes, and an estimate of the number of employees
affected by the intended changes, and the number and classifications of any jobs within the
jurisdiction and control of the Recipient, including those in the employment of any entity bound
by this arrangement pursuant to paragraph (21), available to be filled by such affected employees.
(5)(b) The procedures of this subparagraph shall apply to cases where notices involve employees
represented by a Union for collective bargaining purposes. At the request of either the Recipient
or the representatives of such employees, negotiations for the purposes of reaching agreement
with respect to the application of the terms and conditions of this arrangement shall commence
immediately. These negotiations shall include determining the selection of forces from among the
mass transportation employees who may be affected as a result of the Project, to establish which
such employees shall be offered employment for which they are qualified or can be trained. If no
agreement is reached within twenty (20) days from the commencement of negotiations, any party
to the dispute may submit the matter to dispute settlement procedures in accordance with
paragraph (15) of this arrangement. Unless the parties otherwise mutually agree in writing, no
change in operations, services, facilities or equipment within the purview of this paragraph (5)
shall occur until after either: 1) an agreement with respect to the application of the terms and
conditions of this arrangement to the intended change(s) is reached; 2) the decision of the
arbitrator has been rendered pursuant to this subparagraph (b); or 3) an arbitrator selected
pursuant to Paragraph (15) of this arrangement determines that the intended change(s) may be
instituted prior to the finalization of implementing arrangements.
(5)(c) In the event of a dispute as to whether an intended change within the purview of this
paragraph (5) may be instituted at the end of the 60-day notice period and before an
implementing agreement is reached or a final arbitration decision is rendered pursuant to
subparagraph (b), any involved party may immediately submit that issue to arbitration under
paragraph (15) of this arrangement. In any such arbitration, the arbitrator shall rely upon the
standards and criteria utilized by the Surface Transportation Board (and its predecessor agency,
the Interstate Commerce Commission) to address the “preconsummation” issue in cases involving
employee protections pursuant to 49 U.S.C. Section 11326 (or its predecessor, Section 5(2)(f) of
the Interstate Commerce Act, as amended). If the Recipient demonstrates, as a threshold matter
in any such arbitration, that the intended action is a trackage rights, lease proceeding or similar
transaction, and not a merger, acquisition, consolidation, or other similar transaction, the burden
shall then shift to the involved labor organization(s) to prove that under the standards and criteria
referenced above, the intended action should not be permitted to be instituted prior to the
effective date of a negotiated or arbitrated implementing agreement. If the Recipient fails to
demonstrate that the intended action is a trackage rights, lease proceeding, or similar transaction,
it shall be the burden of the Recipient to prove that under the standards and criteria referenced
above, the intended action should be permitted to be instituted prior to the effective date of a
negotiated or arbitrated implementing agreement. For purposes of any such arbitration, the time
period within which the parties are to respond to the list of potential arbitrators submitted by the
American Arbitration Association Service shall be five (5) days, the notice of hearing may be given
orally or by facsimile, the hearing will be held promptly, the award of the arbitrator shall be
rendered promptly and, unless otherwise agreed to by the parties, no later than fourteen (14)
days from the date of closing the hearings, with five (5) additional days for mailing if posthearing
briefs are requested by either party. The intended change shall not be instituted during the
pendency of any arbitration proceedings under this subparagraph (c).
(5)(d) If an intended change within the purview of this paragraph (5) is instituted before an
implementing agreement is reached or a final arbitration decision is rendered pursuant to
subparagraph (b), all employees affected shall be kept financially whole, as if the noticed and
implemented action has not taken place, from the time they are affected until the effective date
of an implementing agreement or final arbitration decision. This protection shall be in addition to
the protective period defined in paragraph (14) of this arrangement, which period shall begin on
the effective date of the implementing agreement or final arbitration decision rendered pursuant
to subparagraph (b).
An employee selecting, bidding on, or hired to fill any position established as a result of a
noticed and implemented action prior to the consummation of an implementing agreement or
final arbitration decision shall accumulate no benefits under this arrangement as a result thereof
during that period prior to the consummation of an implementing agreement or final arbitration
decision pursuant to subparagraph (b).
(6)(a) Whenever an employee, retained in service, recalled to service, or employed by the
Recipient pursuant to paragraphs (5), (7)(e), or (18) hereof is placed in a worse position with
respect to compensation as a result of the Project, the employee shall be considered a "displaced
employee", and shall be paid a monthly "displacement allowance" to be determined in accordance
with this paragraph. Said displacement allowance shall be paid each displaced employee during
the protective period so long as the employee is unable, in the exercise of his/her seniority rights,
to obtain a position producing compensation equal to or exceeding the compensation the
employee received in the position from which the employee was displaced, adjusted to reflect
subsequent general wage adjustments, including cost of living adjustments where provided for.
(6)(b) The displacement allowance shall be a monthly allowance determined by computing the
total compensation received by the employee, including vacation allowances and monthly
compensation guarantees, and his/her total time paid for during the last twelve (12) months in
which the employee performed compensated service more than fifty per centum of each such
months, based upon the employee’s normal work schedule, immediately preceding the date of
his/her displacement as a result of the Project, and by dividing separately the total compensation
and the total time paid for by twelve, thereby producing the average monthly compensation and
the average monthly time paid for. Such allowance shall be adjusted to reflect subsequent general
wage adjustments, including cost of living adjustments where provided for. If the displaced
employee's compensation in his/her current position is less in any month during his/her protective
period than the aforesaid average compensation (adjusted to reflect subsequent general wage
adjustments, including cost of living adjustments where provided for), the employee shall be paid
the difference, less compensation for any time lost on account of voluntary absences to the extent
that the employee is not available for service equivalent to his/her average monthly time, but the
employee shall be compensated in addition thereto at the rate of the current position for any time
worked in excess of the average monthly time paid for. If a displaced employee fails to exercise
his/her seniority rights to secure another position to which the employee is entitled under the
then existing collective bargaining agreement, and which carries a wage rate and compensation
exceeding that of the position which the employee elects to retain, the employee shall thereafter
be treated, for the purposes of this paragraph, as occupying the position the employee elects to
decline.
(6)(c) The displacement allowance shall cease prior to the expiration of the protective period in
the event of the displaced employee's resignation, death, retirement, or dismissal for cause in
accordance with any labor agreement applicable to his/her employment.
(7)(a) Whenever any employee is laid off or otherwise deprived of employment as a result of the
Project, in accordance with any collective bargaining agreement applicable to his/her
employment, the employee shall be considered a "dismissed employee" and shall be paid a
monthly dismissal allowance to be determined in accordance with this paragraph. Said dismissal
allowance shall first be paid each dismissed employee on the thirtieth (30th) day following the
day on which the employee is "dismissed" and shall continue during the protective period, as
follow:
Employee's length of service
prior to adverse effect Period of protection
1 day to 6 years equivalent period
6 years or more 6 years
The monthly dismissal allowance shall be equivalent to one-twelfth (1/12th) of the total
compensation received by the employee in the last twelve (12) months of his/her employment in
which the employee performed compensation service more than fifty per centum of each such
month based on the employee’s normal work schedule to the date on which the employee was
first deprived of employment as a result of the Project. Such allowance shall be adjusted to reflect
subsequent general wage adjustments, including cost of living adjustments where provided for.
(7)(b) An employee shall be regarded as deprived of employment and entitled to a dismissal
allowance when the position the employee holds is abolished as a result of the Project, or when
the position the employee holds is not abolished but the employee loses that position as a result
of the exercise of seniority rights by an employee whose position is abolished as a result of the
Project or as a result of the exercise of seniority rights by other employees brought about as a
result of the Project, and the employee is unable to obtain another position, either by the exercise
of the employee’s seniority rights, or through the Recipient, in accordance with subparagraph (e).
In the absence of proper notice followed by an agreement or decision pursuant to paragraph (5)
hereof, no employee who has been deprived of employment as a result of the Project shall be
required to exercise his/her seniority rights to secure another position in order to qualify for a
dismissal allowance hereunder.
(7)(c) Each employee receiving a dismissal allowance shall keep the Recipient informed as to
his/her current address and the current name and address of any other person by whom the
employee may be regularly employed, or if the employee is self-employed.
(7)(d) The dismissal allowance shall be paid to the regularly assigned incumbent of the position
abolished. If the position of an employee is abolished when the employee is absent from service,
the employee will be entitled to the dismissal allowance when the employee is available for
service. The employee temporarily filling said position at the time it was abolished will be given a
dismissal allowance on the basis of that position, until the regular employee is available for
service, and thereafter shall revert to the employee’s previous status and will be given the
protections of the agreement in said position, if any are due him/her.
(7)(e) An employee receiving a dismissal allowance shall be subject to call to return to service by
the employee’s former employer; notification shall be in accordance with the terms of the then-
existing collective bargaining agreement if the employee is represented by a union. Prior to such
call to return to work by his/her employer, the employee may be required by the Recipient to
accept reasonably comparable employment for which the employee is physically and mentally
qualified, or for which the employee can become qualified after a reasonable training or retraining
period, provided it does not require a change in residence or infringe upon the employment rights
of other employees under then-existing collective bargaining agreements.
(7)(f) When an employee who is receiving a dismissal allowance again commences employment
in accordance with subparagraph (e) above, said allowance shall cease while the employee is so
reemployed, and the period of time during which the employee is so reemployed shall be deducted
from the total period for which the employee is entitled to receive a dismissal allowance. During
the time of such reemployment, the employee shall be entitled to the protections of this
arrangement to the extent they are applicable.
(7)(g) The dismissal allowance of any employee who is otherwise employed shall be reduced to
the extent that the employee’s combined monthly earnings from such other employment or self-
employment, any benefits received from any unemployment insurance law, and his/her dismissal
allowance exceed the amount upon which the employee’s dismissal allowance is based. Such
employee, or his/her union representative, and the Recipient shall agree upon a procedure by
which the Recipient shall be kept currently informed of the earnings of such employee in
employment other than with the employee’s former employer, including self-employment, and
the benefits received.
(7)(h) The dismissal allowance shall cease prior to the expiration of the protective period in the
event of the failure of the employee without good cause to return to service in accordance with
the applicable labor agreement, or to accept employment as provided under subparagraph (e)
above, or in the event of the employee’s resignation, death, retirement, or dismissal for cause in
accordance with any labor agreement applicable to his/her employment.
(7)(i) A dismissed employee receiving a dismissal allowance shall actively seek and not refuse
other reasonably comparable employment offered him/her for which the employee is physically
and mentally qualified and does not require a change in the employee’s place of residence. Failure
of the dismissed employee to comply with this obligation shall be grounds for discontinuance of
the employee’s allowance; provided that said dismissal allowance shall not be discontinued until
final determination is made either by agreement between the Recipient and the employee or
his/her representative, or by final arbitration decision rendered in accordance with paragraph (15)
of this arrangement that such employee did not comply with this obligation.
(8) In determining length of service of a displaced or dismissed employee for purposes of this
arrangement, such employee shall be given full service credits in accordance with the records
and labor agreements applicable to him/her and the employee shall be given additional service
credits for each month in which the employee receives a dismissal or displacement allowance as
if the employee were continuing to perform services in his/her former position.
(9) No employee shall be entitled to either a displacement or dismissal allowance under
paragraphs (6) or (7) hereof because of the abolishment of a position to which, at some future
time, the employee could have bid, been transferred, or promoted.
(10) No employee receiving a dismissal or displacement allowance shall be deprived, during the
employee’s protected period, of any rights, privileges, or benefits attaching to his/her
employment, including, without limitation, group life insurance, hospitalization and medical care,
free transportation for the employee and the employee’s family, sick leave, continued status and
participation under any disability or retirement program, and such other employee benefits as
Railroad Retirement, Social Security, Workmen's Compensation, and unemployment
compensation, as well as any other benefits to which the employee may be entitled under the
same conditions and so long as such benefits co ntinue to be accorded to other employees of the
bargaining unit, in active service or furloughed as the case may be.
(11)(a) Any employee covered by this arrangement who is retained in the service of his/her
employer, or who is later restored to service after being entitled to receive a dismissal allowance,
and who is required to change the point of his/her employment in order to retain or secure active
employment with the Recipient in accordance with this arrangement, and who is required to move
his/her place of residence, shall be reimbursed for all expenses of moving his/her household and
other personal effects, for the traveling expenses for the employee and members of the
employee’s immediate family, including living expenses for the employee and the employee’s
immediate family, and for his/her own actual wage loss during the time necessary for such
transfer and for a reasonable time thereafter, not to exceed five (5) working days. The exact
extent of the responsibility of the Recipient under this paragraph, and the ways and means of
transportation, shall be agreed upon in advance between the Recipient and the affected employee
or the employee’s representatives.
(11)(b) If any such employee is laid off within three (3) years after changing his/her point of
employment in accordance with paragraph (a) hereof, and elects to move his/her place of
residence back to the original point of employment, the Recipient shall assume the expenses,
losses and costs of moving to the same extent provided in subparagraph (a) of this paragraph
(11) and paragraph (12)(a) hereof.
(11)(c) No claim for reimbursement shall be paid under the provisions of this paragraph unless
such claim is presented to the Recipient in writing within ninety (90) days after the date on which
the expenses were incurred.
(11)(d) Except as otherwise provided in subparagraph (b), changes in place of residence,
subsequent to the initial changes as a result of the Project, which are not a result of the Project
but grow out of the normal exercise of seniority rights, shall not be considered within the purview
of this paragraph.
(12)(a) The following conditions shall apply to the extent they are applicable in each instance to
any employee who is retained in the service of the employer (or who is later restored to service
after being entitled to receive a dismissal allowance), who is required to change the point of
his/her employment as a result of the Project, and is thereby required to move his/her place of
residence.
If the employee is under a contract to purchase his/her home, the Recipient shall protect the
employee against loss under such contract, and in addition, shall relieve the employee from any
further obligation thereunder.
If the employee holds an unexpired lease of a dwelling occupied as the employee’s home, the
Recipient shall protect the employee from all loss and cost in securing the cancellation of said
lease.
(12)(b) No claim for loss shall be paid under the provisions of this paragraph unless such claim is
presented to the Recipient in writing within one year after the effective date of the change in
residence.
(12)(c) Should a controversy arise in respect to the value of the home, the loss sustained in its
sale, the loss under a contract for purchase, loss and cost in securing termination of a lease, or
any other question in connection with these matters, it shall be decided through a joint conference
between the employee, or his/her union, and the Recipient. In the event they are unable to agree,
the dispute or controversy may be referred by the Recipient or the union to a board of competent
real estate appraisers selected in the following manner: one (1) to be selected by the
representatives of the employee, and one (1) by the Recipient, and these two, if unable to agree
within thirty (30) days upon the valuation, shall endeavor by agreement with ten (10) days
thereafter to select a third appraiser or to agree to a method by which a third appraiser shall be
selected, and failing such agreement, either party may request the State and local Board of Real
Estate Commissioners to designate within ten (10) days a third appraiser, whose designation will
be binding upon the parties and whose jurisdiction shall be limited to determination of the issues
raised in this paragraph only. A decision of a majority of the appraisers shall be required and said
decision shall be final, binding, and conclusive. The compensation and expenses of the neutral
appraiser including expenses of the appraisal board, shall be borne equally by the parties to the
proceedings. All other expenses shall be paid by the party incurring them, including the
compensation of the appraiser selected by such party.
(12)(d) Except as otherwise provided in paragraph (11)(b) hereof, changes in place of residence,
subsequent to the initial changes as a result of the Project, which are not a result of the Project
but grow out of the normal exercise of seniority rights, shall not be considered within the purview
of this paragraph.
(12)(e) "Change in residence" means transfer to a work location which is either (A) outside a
radius of twenty (20) miles of the employee's former work location and farther from the
employee’s residence than was his/her former work location, or (B) is more than thirty (30)
normal highway route miles from the employee’s residence and also farther from his/her
residence than was the employee’s former work location.
(13)(a) A dismissed employee entitled to protection under this arrangement may, at the
employee’s option within twenty-one (21) days of his/her dismissal, resign and (in lieu of all other
benefits and protections provided in this arrangement) accept a lump sum payment computed in
accordance with section (9) of the Washington Job Protection Agreement of May 1936:
Length of Service Separation Allowance
1 year and less than 2 years 3 months' pay
2 " " " " 3 " 6 " "
3 " " " " 5 " 9 " "
5 " " " " 10 " 12 " "
10 " " " " 15 " 12 " "
15 " " over 12 " "
In the case of an employee with less than one year's service, five days' pay, computed by
multiplying by 5 the normal daily earnings (including regularly scheduled overtime, but excluding
other overtime payments) received by the employee in the position last occupied, for each month
in which the employee performed service, will be paid as the lump sum.
Length of service shall be computed as provided in Section 7(b) of the Wa shington Job Protection
Agreement, as follows:
For the purposes of this arrangement, the length of service of the employee shall be determined
from the date the employee last acquired an employment status with the employing carrier and
the employee shall be given credit for one month's service for each month in which the employee
performed any service (in any capacity whatsoever) and twelve (12) such months shall be credited
as one year's service. The employment status of an employee shall not be interrupted by furlough
in instances where the employee has a right to and does return to service when called. In
determining length of service of an employee acting as an officer or other official representative
of an employee organization, the employee will be given credit for performing service while so
engaged on leave of absence from the service of a carrier.
(13)(b) One month's pay shall be computed by multiplying by 30 the normal daily earnings
(including regularly scheduled overtime, but excluding other overtime payments) received by the
employee in the position last occupied prior to time of the employee’s dismissal as a result of the
Project.
(14) Whenever used herein, unless the context requires otherwise, the term "protective period"
means that period of time during which a displaced or dismissed employee is to be provided
protection hereunder and extends from the date on which an employee is displaced or dismissed
to the expiration of six (6) years therefrom, provided, however, that the protective period for any
particular employee during which the employee is entitled to receive the benefits of these
provisions shall not continue for a longer period following the date the employee was displaced
or dismissed than the employee's length of service, as shown by the records and labor agreements
applicable to his/her employment prior to the date of the employee’s displacement or dismissal.
(15)(a) In the event that employee(s) are represented by a Union, any dispute, claim, or
grievance arising from or relating to the interpretation, application or enforcement of the
provisions of this arrangement, not otherwise governed by paragraph 12(c), the Labor-
Management Relations Act, as amended, the Railway Labor Act, as amended, or by impasse
resolution provisions in a collective bargaining or protective arrangement involving the Recipient
and the Union, which cannot be settled by the parties thereto within thirty (30) days after the
dispute or controversy arises, may be referred by any such party to any final and binding disputes
settlement procedure acceptable to the parties. In the event they cannot agree upon such
procedure, the dispute, claim, or grievance may be submitted at the written request of the
Recipient or the Union to final and binding arbitration. Should the parties be unable to agree upon
the selection of a neutral arbitrator within ten (10) days, any party may request the American
Arbitration Association to furnish, from among arbitrators who are then available to serve, five
(5) arbitrators from which a neutral arbitrator shall be selected. The parties shall, within five (5)
days after the receipt of such list, determine by lot the order of elimination and thereafter each
shall, in that order, alternately eliminate one name until only one name remains. The remaining
person on the list shall be the neutral arbitrator. Unless otherwise provided, in the case of
arbitration proceedings, under paragraph (5) of this arrangement, the arbitration shall commence
within fifteen (15) days after selection or appointment of the neutral arbitrator, and the decision
shall be rendered within forty-five (45) days after the hearing of the dispute has been concluded
and the record closed. The decision shall be final and binding. All the conditions of the
arrangement shall continue to be effective during the arbitration proceedings.
(15)(b) The compensation and expenses of the neutral arbitrator, and any other jointly incurred
expenses, shall be borne equally by the Union(s) and Recipient, and all other expenses shall be
paid by the party incurring them.
(15)(c) In the event that employee(s) are not represented by a Union, any dispute, claim, or
grievance arising from or relating to the interpretation, application or enforcement of the
provisions of this arrangement which cannot be settled by the Recipient and the employee(s)
within thirty (30) days after the dispute or controversy arises, may be referred by any such party
to any final and binding dispute settlement procedure acceptable to the parties, or in the event
the parties cannot agree upon such a procedure, the dispute or controversy may be referred to
the Secretary of Labor for a final and binding determination.
(15)(d) In the event of any dispute as to whether or not a particular employee was affected by
the Project, it shall be the obligation of the employee or the representative of the employee to
identify the Project and specify the pertinent facts of the Project relied upon. It shall then be the
burden of the Recipient to prove that factors other than the Project affected the employee. The
claiming employee shall prevail if it is established that the Project had an effect upon the employee
even if other factors may also have affected the employee. (See Hodgson's Affidavit in Civil Action
No. 825-71).
(16) The Recipient will be financially responsible for the application of these conditions and will
make the necessary arrangements so that any employee covered by this arrangement may file a
written claim of its violation, through the Union, or directly if the employee is outside the
bargaining unit, with the Recipient within sixty (60) days of the date the employee is terminated
or laid off as a result of the Project, or within eighteen (18) months of the date the employee’s
position with respect to his/her employment is otherwise worsened as a result of the Project. In
the latter case, if the events giving rise to the claim have occurred over an extended period, the
18-month limitation shall be measured from the last such event. No benefits shall be payable for
any period prior to six (6) months from the date of the filing of any claim. Unless such claims are
filed with the Recipient within said time limitations, the Recipient shall thereafter be relieved of
all liabilities and obligations related to the claim.
The Recipient will fully honor the claim, making appropriate payments, or will give notice to
the claimant or his/her representative of the basis for denying or modifying such claim, giving
reasons therefore. If the Recipient fails to honor such claim, the Union or non-bargaining unit
employee may invoke the following procedures for further joint investigation of the claim by giving
notice in writing. Within ten (10) days from the receipt of such notice, the parties shall exchange
such factual material as may be requested of them relevant to the disposition of the claim and
shall jointly take such steps as may be necessary or desirable to obtain from any third party such
additional factual materials as may be relevant. In the event the Recipient rejects the claim, the
claim may be processed to arbitration as hereinabove provided by paragraph (15).
(17) Nothing in this arrangement shall be construed as depriving any employee of any rights or
benefits which such employee may have under existing employment or collective bargaining
agreements or otherwise; provided that there shall be no duplication of benefits to any employee,
and, provided further, that any benefit under this arrangement shall be construed to include the
conditions, responsibilities, and obligations accompanying such benefit. This arrangement shall
not be deemed a waiver of any rights of any Union or of any represented employee derived from
any other agreement or provision of federal, state or local law.
(18) During the employee's protective period, a dismissed employee shall, if the employee so
requests, in writing, be granted priority of employment or reemployment to fill any vacant position
within the jurisdiction and control of the Recipient reasonably comparable to that which the
employee held when dismissed, including those in the employment of any entity bound by this
arrangement pursuant to paragraph (21) herein, for which the employee is, or by training or
retraining can become, qualified; not, however, in contravention of collective bargaining
agreements related thereto. In the event such employee requests such training or re-training to
fill such vacant position, the Recipient shall provide for such training or re-training at no cost to
the employee. The employee shall be paid the salary or hourly rate provided for in the applicable
collective bargaining agreement or otherwise established in personnel policies or practices for
such position, plus any displacement allowance to which the employee may be otherwise
entitled. If such dismissed employee who has made such request fails, without good cause,
within ten (10) days to accept an offer of a position comparable to that which the employee held
when dismissed for which the employee is qualified, or for which the employee has satisfactorily
completed such training, the employee shall, effective at the expiration of such ten-day period,
forfeit all rights and benefits under this arrangement.
As between employees who request employment pursuant to this paragraph, the following
order where applicable shall prevail in hiring such employees:
(a) Employees in the craft or class of the vacancy shall be given priority over employees without
seniority in such craft or class;
(b) As between employees having seniority in the craft or class of the vacancy, the senior
employees, based upon their service in that craft or class, as shown on the appropriate seniority
roster, shall prevail over junior employees;
(c) As between employees not having seniority in the craft or class of the vacancy, the senior
employees, based upon their service in the crafts or classes in which they do have seniority as
shown on the appropriate seniority rosters, shall prevail over junior employees.
(19) The Recipient will post, in a prominent and accessible place, a notice stating that the
Recipient has received federal assistance under the Federal Transit statute and has agreed to
comply with the provisions of 49 U.S.C., Section 5333(b). This notice shall also specify the terms
and conditions set forth herein for the protection of employees. The Recipient shall maintain and
keep on file all relevant books and records in sufficient detail as to provide the basic information
necessary to the proper application, administration, and enforcement of this arrangement and to
the proper determination of any claims arising thereunder.
(20) In the event the Project is approved for assistance under the statute, the foregoing terms
and conditions shall be made part of the contract of assistance between the federal government
and the applicant for federal funds and between the applicant and any recipient of federal funds;
provided, however, that this arrangement shall not merge into the contract of assistance, but
shall be independently binding and enforceable by and upon the parties thereto, and by any
covered employee or his/her representative, in accordance with its terms, nor shall any other
employee protective agreement merge into this arrangement, but each shall be independently
binding and enforceable by and upon the parties thereto, in accordance with its terms.
(21) This arrangement shall be binding upon the successors and assigns of the parties hereto,
and no provisions, terms, or obligations herein contained shall be affected, modified, altered, or
changed in any respect whatsoever by reason of the arrangements made by or for the Recipient
to manage and operate the system.
Any person, enterprise, body, or agency, whether publicly - or privately-owned, which shall
undertake the management, provision and/or operation of the Project services or the Recipient’s
transit system, or any part or portion thereof, under contractual arrangements of any form with
the Recipient, its successors or assigns, shall agree to be bound by the terms of this arrangement
and accept the responsibility with the Recipient for full performance of these conditions. As a
condition precedent to any such contractual arrangements, the Recipient shall require such
person, enterprise, body or agency to so agree.
(22) In the event of the acquisition, assisted with Federal funds, of any transportation system
or services, or any part or portion thereof, the employees of the acquired entity shall be assured
employment, in comparable positions, within the jurisdiction and control of the acquiring entity,
including positions in the employment of any entity bound by this arrangement pursuant to
paragraph (21). All persons employed under the provisions of this paragraph shall be appointed
to such comparable positions without examination, other than that required by applicable federal,
state or federal law or collective bargaining agreement, and shall be credited with their years of
service for purposes of seniority, vacations, and pensions in accordance with the records of their
former employer and/or any applicable collective bargaining agreements.
(23) The employees covered by this arrangement shall continue to receive any applicable
coverage under Social Security, Railroad Retirement, Workmen's Compensation, unemployment
compensation, and the like. In no event shall these benefits be worsened as a result of the
Project.
(24) In the event any provision of this arrangement is held to be invalid, or otherwise
unenforceable under the federal, state, or local law, in the context of a particular Project, the
remaining provisions of this arrangement shall not be affected and the invalid or unenforceable
provision shall be renegotiated by the Recipient and the interested Union representatives, if any,
of the employees involved for purpose of adequate replacement under Section 5333(b). If such
negotiation shall not result in mutually satisfactory agreement any party may invoke the
jurisdiction of the Secretary of Labor to determine substitute fair and equitable employee
protective arrangements for application only to the particular Project, which shall be incorporated
in this arrangement only as applied to that Project, and any other appropriate action, remedy, or
relief.
(25) If any employer of the employees covered by this arrangement shall have rearranged or
adjusted its forces in anticipation of the Project, with the effect of depriving an employee of
benefits to which the employee should be entitled under this arrangement, the provisions of this
arrangement shall apply to such employee as of the date when the employee was so affected.
Last Updated: 02-07-18
Certifications and Assurances Fiscal Year 2024
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Not every provision of every certification will apply to every applicant or award. If a provision
of a certification does not apply to the applicant or its award, FTA will not enforce that
provision.
Text in italic is guidance to the public. It does not have the force and effect of law, and is not
meant to bind the public in any way. It is intended only to provide clarity to the public regarding
existing requirements under the law or agency policies.
CATEGORY 1. CERTIFICATIONS AND ASSURANCES REQUIRED OF EVERY
APPLICANT.
All applicants must make the certifications in this category.
1.1. Standard Assurances.
The certifications in this subcategory appear as part of the applicant’s registration or annual
registration renewal in the System for Award Management (SAM.gov) and on the Office of
Management and Budget’s standard form 424B “Assurances—Non-Construction Programs”.
This certification has been modified in places to include analogous certifications required by
U.S. DOT statutes or regulations.
As the duly authorized representative of the applicant, you certify that the applicant:
(a) Has the legal authority to apply for Federal assistance and the institutional, managerial
and financial capability (including funds sufficient to pay the non-Federal share of project
cost) to ensure proper planning, management and completion of the project described in
this application.
(b) Will give the awarding agency, the Comptroller General of the United States and, if
appropriate, the State, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the award; and will establish
a proper accounting system in accordance with generally accepted accounting standards
or agency directives.
(c) Will establish safeguards to prohibit employees from using their positions for a purpose
that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain.
(d) Will initiate and complete the work within the applicable time frame after receipt of
approval of the awarding agency.
(e) Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§ 4728–
4763) relating to prescribed standards for merit systems for programs funded under one
of the 19 statutes or regulations specified in Appendix A of OPM’s Standards for a Merit
System of Personnel Administration (5 CFR 900, Subpart F).
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(f) Will comply with all Federal statutes relating to nondiscrimination. These include but are
not limited to:
(1) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or national origin, as effectuated by U.S.
DOT regulation 49 CFR Part 21;
(2) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681–
1683, and 1685–1686), which prohibits discrimination on the basis of sex, as
effectuated by U.S. DOT regulation 49 CFR Part 25;
(3) Section 5332 of the Federal Transit Law (49 U.S.C. § 5332), which prohibits any
person being excluded from participating in, denied a benefit of, or discriminated
against under, a project, program, or activity receiving financial assistance from
FTA because of race, color, religion, national origin, sex, disability, or age.
(4) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794),
which prohibits discrimination on the basis of handicaps, as effectuated by U.S.
DOT regulation 49 CFR Part 27;
(5) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101–6107),
which prohibits discrimination on the basis of age;
(6) The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug abuse;
(7) The comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91–616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism;
(8) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§ 290
dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug
abuse patient records;
(9) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental, or financing of housing;
(10) Any other nondiscrimination provisions in the specific statute(s) under which
application for Federal assistance is being made; and,
(11) the requirements of any other nondiscrimination statute(s) which may apply to the
application.
(g) Will comply, or has already complied, with the requirements of Titles II and III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
(“Uniform Act”) (P.L. 91-646) which provide for fair and equitable treatment of persons
displaced or whose property is acquired as a result of Federal or federally-assisted
programs. These requirements apply to all interests in real property acquired for project
purposes regardless of Federal participation in purchases. The requirements of the
Uniform Act are effectuated by U.S. DOT regulation 49 CFR Part 24.
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(h) Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§ 1501–1508
and 7324–7328) which limit the political activities of employees whose principal
employment activities are funded in whole or in part with Federal funds.
(i) Will comply, as applicable, with the provisions of the Davis–Bacon Act (40 U.S.C.
§§ 276a to 276a-7), the Copeland Act (40 U.S.C. § 276c and 18 U.S.C. § 874), and the
Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327–333), regarding labor
standards for federally assisted construction subagreements.
(j) Will comply, if applicable, with flood insurance purchase requirements of Section 102(a)
of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a
special flood hazard area to participate in the program and to purchase flood insurance if
the total cost of insurable construction and acquisition is $10,000 or more.
(k) Will comply with environmental standards which may be prescribed pursuant to the
following:
(1) Institution of environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO)
11514;
(2) Notification of violating facilities pursuant to EO 11738;
(3) Protection of wetlands pursuant to EO 11990;
(4) Evaluation of flood hazards in floodplains in accordance with EO 11988;
(5) Assurance of project consistency with the approved State management program
developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451
et seq.);
(6) Conformity of Federal actions to State (Clean Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§ 7401 et
seq.);
(7) Protection of underground sources of drinking water under the Safe Drinking
Water Act of 1974, as amended (P.L. 93-523); and
(8) Protection of endangered species under the Endangered Species Act of 1973, as
amended (P.L. 93–205).
(l) Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.)
related to protecting components or potential components of the national wild and scenic
rivers system.
(m) Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), EO 11593
(identification and protection of historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C. §§ 469a-1 et seq.).
(n) Will comply with P.L. 93-348 regarding the protection of human subjects involved in
research, development, and related activities supported by this award of assistance.
(o) Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended,
7 U.S.C. §§ 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded
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animals held for research, teaching, or other activities supported by this award of
assistance.
(p) Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et
seq.) which prohibits the use of lead-based paint in construction or rehabilitation of
residence structures.
(q) Will cause to be performed the required financial and compliance audits in accordance
with the Single Audit Act Amendments of 1996 and 2 CFR Part 200, Subpart F, “Audit
Requirements”, as adopted and implemented by U.S. DOT at 2 CFR Part 1201.
(r) Will comply with all applicable requirements of all other Federal laws, executive orders,
regulations, and policies governing the program under which it is applying for assistance.
(s) Will comply with the requirements of Section 106(g) of the Trafficking Victims
Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104) which prohibits grant
award recipients or a subrecipient from:
(1) Engaging in severe forms of trafficking in persons during the period of time that
the award is in effect;
(2) Procuring a commercial sex act during the period of time that the award is in
effect; or
(3) Using forced labor in the performance of the award or subawards under the
award.
1.2. Standard Assurances: Additional Assurances for Construction Projects.
This certification appears on the Office of Management and Budget’s standard form 424D
“Assurances—Construction Programs” and applies specifically to federally assisted projects for
construction. This certification has been modified in places to include analogous certifications
required by U.S. DOT statutes or regulations.
As the duly authorized representative of the applicant, you certify that the applicant:
(a) Will not dispose of, modify the use of, or change the terms of the real property title or
other interest in the site and facilities without permission and instructions from the
awarding agency; will record the Federal awarding agency directives; and will include a
covenant in the title of real property acquired in whole or in part with Federal assistance
funds to assure nondiscrimination during the useful life of the project.
(b) Will comply with the requirements of the assistance awarding agency with regard to the
drafting, review, and approval of construction plans and specifications.
(c) Will provide and maintain competent and adequate engineering supervision at the
construction site to ensure that the complete work confirms with the approved plans and
specifications, and will furnish progressive reports and such other information as may be
required by the assistance awarding agency or State.
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1.3. Procurement.
The Uniform Administrative Requirements, 2 CFR § 200.325, allow a recipient to self-certify
that its procurement system complies with Federal requirements, in lieu of submitting to certain
pre-procurement reviews.
The applicant certifies that its procurement system complies with:
(a) U.S. DOT regulations, “Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards,” 2 CFR Part 1201, which incorporates by
reference U.S. OMB regulatory guidance, “Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards,” 2 CFR Part 200, particularly 2
CFR §§ 200.317–200.327 “Procurement Standards;
(b) Federal laws, regulations, and requirements applicable to FTA procurements; and
(c) The latest edition of FTA Circular 4220.1 and other applicable Federal guidance.
1.4. Suspension and Debarment.
Pursuant to Executive Order 12549, as implemented at 2 CFR Parts 180 and 1200, prior to
entering into a covered transaction with an applicant, FTA must determine whether the applicant
is excluded from participating in covered non-procurement transactions. For this purpose, FTA
is authorized to collect a certification from each applicant regarding the applicant’s exclusion
status. 2 CFR § 180.300. Additionally, each applicant must disclose any information required by
2 CFR § 180.335 about the applicant and the applicant’s principals prior to entering into an
award agreement with FTA. This certification serves both purposes.
The applicant certifies, to the best of its knowledge and belief, that the applicant and each of its
principals:
(a) Is not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily or involuntarily excluded from covered transactions by any Federal
department or agency;
(b) Has not, within the preceding three years, been convicted of or had a civil judgment
rendered against him or her for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public or private agreement or
transaction; violation of Federal or State antitrust statutes, including those proscribing
price fixing between competitors, allocation of customers between competitors, and bid
rigging; commission of embezzlement, theft, forgery, bribery, falsification or destruction
of records, making false statements, tax evasion, receiving stolen property, making false
claims, or obstruction of justice; or commission of any other offense indicating a lack of
business integrity or business honesty;
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(c) Is not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any offense described in paragraph
(b) of this certification;
(d) Has not, within the preceding three years, had one or more public transactions (Federal,
State, or local) terminated for cause or default.
1.5. Coronavirus Response and Relief Supplemental Appropriations Act, 2021, and
CARES Act Funding.
The applicant certifies:
(a) To the maximum extent possible, funds made available under title IV of division M of the
Consolidated Appropriations Act, 2021 (Public Law 116–260), and in title XII of division
B of the CARES Act (Public Law 116–136; 134 Stat. 599) shall be directed to payroll
and operations of public transit (including payroll and expenses of private providers of
public transportation); or
(b) The applicant certifies that the applicant has not furloughed any employees.
1.6. American Rescue Plan Act Funding.
The applicant certifies:
(a) Funds made available by Section 3401(a)(2)(A) of the American Rescue Plan Act of
2021 (Public Law 117-2) shall be directed to payroll and operations of public
transportation (including payroll and expenses of private providers of public
transportation); or
(b) The applicant certifies that the applicant has not furloughed any employees.
CATEGORY 2. PUBLIC TRANSPORTATION AGENCY SAFETY PLANS
This certification is required of each applicant under the Urbanized Area Formula Grants
Program (49 U.S.C. § 5307), each rail operator that is subject to FTA’s state safety oversight
programs, and each State that is required to draft and certify a Public Transportation Agency
Safety Plan on behalf of a Small Public Transportation Provider (as that term is defined at 49
CFR § 673.5) pursuant to 49 CFR § 673.11(d).
This certification is required by 49 U.S.C. § 5307(c)(1)(L), 49 U.S.C. § 5329(d)(1), and 49 CFR
§ 673.13. This certification is a condition of receipt of Urbanized Area Formula Grants Program
(49 U.S.C. § 5307) funding.
This certification does not apply to any applicant that only receives financial assistance from
FTA under the Formula Grants for the Enhanced Mobility of Seniors Program (49 U.S.C.
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§ 5310), the Formula Grants for Rural Areas Program (49 U.S.C. § 5311), or combination of
these two programs, unless it operates a rail fixed guideway public transportation system.
If the applicant is an operator, the applicant certifies that it has established a Public
Transportation Agency Safety Plan meeting the requirements of 49 U.S.C. § 5329(d)(1) and
49 CFR Part 673; including, specifically, that the board of directors (or equivalent entity) of the
applicant has approved, or, in the case of an applicant that will apply for assistance under 49
U.S.C. § 5307 that is serving an urbanized area with a population of 200,000 or more, the safety
committee of the entity established under 49 U.S.C. § 5329(d)(5), followed by the board of
directors (or equivalent entity) of the applicant has approved, the Public Transportation Agency
Safety Plan or any updates thereto; and, for each recipient serving an urbanized area with a
population of fewer than 200,000, that the Public Transportation Agency Safety Plan has been
developed in cooperation with frontline employee representatives.
If the applicant is a State that drafts and certifies a Public Transportation Agency Safety Plan on
behalf of a public transportation operator, the applicant certifies that:
(a) It has drafted and certified a Public Transportation Agency Safety Plan meeting the
requirements of 49 U.S.C. § 5329(d)(1) and 49 CFR Part 673 for each Small Public
Transportation Provider (as that term is defined at 49 CFR § 673.5) in the State, unless
the Small Public Transportation Provider provided notification to the State that it was
opting out of the State-drafted plan and drafting its own Public Transportation Agency
Safety Plan; and
(b) Each Small Public Transportation Provider within the State that opts to use a State-
drafted Public Transportation Agency Safety Plan has a plan that has been approved by
the provider’s Accountable Executive (as that term is defined at 49 CFR § 673.5), Board
of Directors or Equivalent Authority (as that term is defined at 49 CFR § 673.5), and, if
the Small Public Transportation Provider serves an urbanized area with a population of
200,000 or more, the safety committee of the Small Public Transportation Provider
established under 49 U.S.C. § 5329(d)(5).
CATEGORY 3. TAX LIABILITY AND FELONY CONVICTIONS.
If the applicant is a business association (regardless of for-profit, not for-profit, or tax exempt
status), it must make this certification. Federal appropriations acts since at least 2014 have
prohibited FTA from using funds to enter into an agreement with any corporation that has
unpaid Federal tax liabilities or recent felony convictions without first considering the
corporation for debarment. E.g., Consolidated Appropriations Act, 2023, Pub. L. 117-328,
div. E, tit. VII, §§ 744–745. U.S. DOT Order 4200.6 defines a “corporation” as “any private
corporation, partnership, trust, joint-stock company, sole proprietorship, or other business
association”, and applies the restriction to all tiers of subawards. As prescribed by U.S. DOT
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Order 4200.6, FTA requires each business association applicant to certify as to its tax and
felony status.
If the applicant is a private corporation, partnership, trust, joint-stock company, sole
proprietorship, or other business association, the applicant certifies that:
(a) It has no unpaid Federal tax liability that has been assessed, for which all judicial and
administrative remedies have been exhausted or have lapsed, and that is not being paid in
a timely manner pursuant to an agreement with the authority responsible for collecting
the tax liability; and
(b) It has not been convicted of a felony criminal violation under any Federal law within the
preceding 24 months.
CATEGORY 4. LOBBYING.
If the applicant will apply for a grant or cooperative agreement exceeding $100,000, or a loan,
line of credit, loan guarantee, or loan insurance exceeding $150,000, it must make the following
certification and, if applicable, make a disclosure regarding the applicant’s lobbying activities.
This certification is required by 49 CFR § 20.110 and app. A to that part.
This certification does not apply to an applicant that is an Indian Tribe, Indian organization, or
an Indian tribal organization exempt from the requirements of 49 CFR Part 20.
4.1. Certification for Contracts, Grants, Loans, and Cooperative Agreements.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure
Form to Report Lobbying,” in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
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contracts under grants, loans, and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
4.2. Statement for Loan Guarantees and Loan Insurance.
The undersigned states, to the best of his or her knowledge and belief, that:
If any funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with this commitment
providing for the United States to insure or guarantee a loan, the undersigned shall complete and
submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its
instructions.
Submission of this statement is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
CATEGORY 5. PRIVATE SECTOR PROTECTIONS.
If the applicant will apply for funds that it will use to acquire or operate public transportation
facilities or equipment, the applicant must make the following certification regarding protections
for the private sector.
5.1. Charter Service Agreement.
To enforce the provisions of 49 U.S.C. § 5323(d), FTA’s charter service regulation requires each
applicant seeking assistance from FTA for the purpose of acquiring or operating any public
transportation equipment or facilities to make the following Charter Service Agreement. 49 CFR
§ 604.4.
The applicant agrees that it, and each of its subrecipients, and third party contractors at any level
who use FTA-funded vehicles, may provide charter service using equipment or facilities
acquired with Federal assistance authorized under the Federal Transit Laws only in compliance
with the regulations set out in 49 CFR Part 604, the terms and conditions of which are
incorporated herein by reference.
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5.2. School Bus Agreement.
To enforce the provisions of 49 U.S.C. § 5323(f), FTA’s school bus regulation requires each
applicant seeking assistance from FTA for the purpose of acquiring or operating any public
transportation equipment or facilities to make the following agreement regarding the provision
of school bus services. 49 CFR § 605.15.
(a) If the applicant is not authorized by the FTA Administrator under 49 CFR § 605.11 to
engage in school bus operations, the applicant agrees and certifies as follows:
(1) The applicant and any operator of project equipment agrees that it will not engage
in school bus operations in competition with private school bus operators.
(2) The applicant agrees that it will not engage in any practice which constitutes a
means of avoiding the requirements of this agreement, part 605 of the Federal
Mass Transit Regulations, or section 164(b) of the Federal-Aid Highway Act of
1973 (49 U.S.C. 1602a(b)).
(b) If the applicant is authorized or obtains authorization from the FTA Administrator to
engage in school bus operations under 49 CFR § 605.11, the applicant agrees as follows:
(1) The applicant agrees that neither it nor any operator of project equipment will
engage in school bus operations in competition with private school bus operators
except as provided herein.
(2) The applicant, or any operator of project equipment, agrees to promptly notify the
FTA Administrator of any changes in its operations which might jeopardize the
continuation of an exemption under § 605.11.
(3) The applicant agrees that it will not engage in any practice which constitutes a
means of avoiding the requirements of this agreement, part 605 of the Federal
Transit Administration regulations or section 164(b) of the Federal-Aid Highway
Act of 1973 (49 U.S.C. 1602a(b)).
(4) The applicant agrees that the project facilities and equipment shall be used for the
provision of mass transportation services within its urban area and that any other
use of project facilities and equipment will be incidental to and shall not interfere
with the use of such facilities and equipment in mass transportation service to the
public.
CATEGORY 6. TRANSIT ASSET MANAGEMENT PLAN.
If the applicant owns, operates, or manages capital assets used to provide public transportation,
the following certification is required by 49 U.S.C. § 5326(a).
The applicant certifies that it is in compliance with 49 CFR Part 625.
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CATEGORY 7. ROLLING STOCK BUY AMERICA REVIEWS AND BUS TESTING.
7.1. Rolling Stock Buy America Reviews.
If the applicant will apply for an award to acquire rolling stock for use in revenue service, it
must make this certification. This certification is required by 49 CFR § 663.7.
The applicant certifies that it will conduct or cause to be conducted the pre-award and post-
delivery audits prescribed by 49 CFR Part 663 and will maintain on file the certifications
required by Subparts B, C, and D of 49 CFR Part 663.
7.2. Bus Testing.
If the applicant will apply for funds for the purchase or lease of any new bus model, or any bus
model with a major change in configuration or components, the applicant must make this
certification. This certification is required by 49 CFR § 665.7.
The applicant certifies that the bus was tested at the Bus Testing Facility and that the bus
received a passing test score as required by 49 CFR Part 665. The applicant has received or will
receive the appropriate full Bus Testing Report and any applicable partial testing reports before
final acceptance of the first vehicle.
CATEGORY 8. URBANIZED AREA FORMULA GRANTS PROGRAM.
If the applicant will apply for an award under the Urbanized Area Formula Grants Program
(49 U.S.C. § 5307), or any other program or award that is subject to the requirements of
49 U.S.C. § 5307, including the Formula Grants for the Enhanced Mobility of Seniors Program
(49 U.S.C. § 5310); “flex funds” from infrastructure programs administered by the Federal
Highways Administration (see 49 U.S.C. § 5334(i)); projects that will receive an award
authorized by the Transportation Infrastructure Finance and Innovation Act (“TIFIA”)
(23 U.S.C. §§ 601–609) or State Infrastructure Bank Program (23 U.S.C. § 610) (see 49 U.S.C.
§ 5323(o)); formula awards or competitive awards to urbanized areas under the Grants for
Buses and Bus Facilities Program (49 U.S.C. § 5339(a) and (b)); or low or no emission awards
to any area under the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339(c)), the
applicant must make the following certification. This certification is required by 49 U.S.C.
§ 5307(c)(1).
The applicant certifies that it:
(a) Has or will have the legal, financial, and technical capacity to carry out the program of
projects (developed pursuant 49 U.S.C. § 5307(b)), including safety and security aspects
of the program;
(b) Has or will have satisfactory continuing control over the use of equipment and facilities;
Certifications and Assurances Fiscal Year 2024
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(c) Will maintain equipment and facilities in accordance with the applicant’s transit asset
management plan;
(d) Will ensure that, during non-peak hours for transportation using or involving a facility or
equipment of a project financed under this section, a fare that is not more than 50 percent
of the peak hour fare will be charged for any—
(1) Senior;
(2) Individual who, because of illness, injury, age, congenital malfunction, or any
other incapacity or temporary or permanent disability (including an individual
who is a wheelchair user or has semi-ambulatory capability), cannot use a public
transportation service or a public transportation facility effectively without special
facilities, planning, or design; and
(3) Individual presenting a Medicare card issued to that individual under title II or
XVIII of the Social Security Act (42 U.S.C. §§ 401 et seq., and 1395 et seq.);
(e) In carrying out a procurement under 49 U.S.C. § 5307, will comply with 49 U.S.C.
§§ 5323 (general provisions) and 5325 (contract requirements);
(f) Has complied with 49 U.S.C. § 5307(b) (program of projects requirements);
(g) Has available and will provide the required amounts as provided by 49 U.S.C. § 5307(d)
(cost sharing);
(h) Will comply with 49 U.S.C. §§ 5303 (metropolitan transportation planning) and 5304
(statewide and nonmetropolitan transportation planning);
(i) Has a locally developed process to solicit and consider public comment before raising a
fare or carrying out a major reduction of transportation;
(j) Either—
(1) Will expend for each fiscal year for public transportation security projects,
including increased lighting in or adjacent to a public transportation system
(including bus stops, subway stations, parking lots, and garages), increased
camera surveillance of an area in or adjacent to that system, providing an
emergency telephone line to contact law enforcement or security personnel in an
area in or adjacent to that system, and any other project intended to increase the
security and safety of an existing or planned public transportation system, at least
1 percent of the amount the recipient receives for each fiscal year under 49 U.S.C.
§ 5336; or
(2) Has decided that the expenditure for security projects is not necessary;
(k) In the case of an applicant for an urbanized area with a population of not fewer than
200,000 individuals, as determined by the Bureau of the Census, will submit an annual
report listing projects carried out in the preceding fiscal year under 49 U.S.C. § 5307 for
associated transit improvements as defined in 49 U.S.C. § 5302; and
(l) Will comply with 49 U.S.C. § 5329(d) (public transportation agency safety plan).
Certifications and Assurances Fiscal Year 2024
13
CATEGORY 9. FORMULA GRANTS FOR RURAL AREAS.
If the applicant will apply for funds made available to it under the Formula Grants for Rural
Areas Program (49 U.S.C. § 5311), it must make this certification. Paragraph (a) of this
certification helps FTA make the determinations required by 49 U.S.C. § 5310(b)(2)(C).
Paragraph (b) of this certification is required by 49 U.S.C. § 5311(f)(2). Paragraph (c) of this
certification, which applies to funds apportioned for the Appalachian Development Public
Transportation Assistance Program, is necessary to enforce the conditions of 49 U.S.C.
§ 5311(c)(2)(D).
(a) The applicant certifies that its State program for public transportation service projects,
including agreements with private providers for public transportation service—
(1) Provides a fair distribution of amounts in the State, including Indian reservations;
and
(2) Provides the maximum feasible coordination of public transportation service
assisted under 49 U.S.C. § 5311 with transportation service assisted by other
Federal sources; and
(b) If the applicant will in any fiscal year expend less than 15% of the total amount made
available to it under 49 U.S.C. § 5311 to carry out a program to develop and support
intercity bus transportation, the applicant certifies that it has consulted with affected
intercity bus service providers, and the intercity bus service needs of the State are being
met adequately.
(c) If the applicant will use for a highway project amounts that cannot be used for operating
expenses authorized under 49 U.S.C. § 5311(c)(2) (Appalachian Development Public
Transportation Assistance Program), the applicant certifies that—
(1) It has approved the use in writing only after providing appropriate notice and an
opportunity for comment and appeal to affected public transportation providers;
and
(2) It has determined that otherwise eligible local transit needs are being addressed.
CATEGORY 10. FIXED GUIDEWAY CAPITAL INVESTMENT GRANTS AND THE
EXPEDITED PROJECT DELIVERY FOR CAPITAL INVESTMENT GRANTS
PILOT PROGRAM.
If the applicant will apply for an award under any subsection of the Fixed Guideway Capital
Investment Program (49 U.S.C. § 5309), including an award made pursuant to the FAST Act’s
Expedited Project Delivery for Capital Investment Grants Pilot Program (Pub. L. 114-94, div. A,
title III, § 3005(b)), the applicant must make the following certification. This certification is
required by 49 U.S.C. § 5309(c)(2) and Pub. L. 114-94, div. A, title III, § 3005(b)(3)(B).
The applicant certifies that it:
Certifications and Assurances Fiscal Year 2024
14
(a) Has or will have the legal, financial, and technical capacity to carry out its Award,
including the safety and security aspects of that Award,
(b) Has or will have satisfactory continuing control over the use of equipment and facilities
acquired or improved under its Award.
(c) Will maintain equipment and facilities acquired or improved under its Award in
accordance with its transit asset management plan; and
(d) Will comply with 49 U.S.C. §§ 5303 (metropolitan transportation planning) and 5304
(statewide and nonmetropolitan transportation planning).
CATEGORY 11. GRANTS FOR BUSES AND BUS FACILITIES AND LOW OR NO
EMISSION VEHICLE DEPLOYMENT GRANT PROGRAMS.
If the applicant is in an urbanized area and will apply for an award under subsection (a)
(formula grants), subsection (b) (buses and bus facilities competitive grants), or subsection (c)
(low or no emissions grants) of the Grants for Buses and Bus Facilities Program (49 U.S.C.
§ 5339), the applicant must make the certification in Category 8 for Urbanized Area Formula
Grants (49 U.S.C. § 5307). This certification is required by 49 U.S.C. § 5339(a)(3), (b)(6), and
(c)(3), respectively.
If the applicant is in a rural area and will apply for an award under subsection (a) (formula
grants), subsection (b) (bus and bus facilities competitive grants), or subsection (c) (low or no
emissions grants) of the Grants for Buses and Bus Facilities Program (49 U.S.C. § 5339), the
applicant must make the certification in Category 9 for Formula Grants for Rural Areas
(49 U.S.C. § 5311). This certification is required by 49 U.S.C. § 5339(a)(3), (b)(6), and (c)(3),
respectively.
Making this certification will incorporate by reference the applicable certifications in
Category 8 or Category 9.
If the applicant will receive a competitive award under subsection (b) (buses and bus facilities
competitive grants), or subsection (c) (low or no emissions grants) of the Grants for Buses and
Bus Facilities Program (49 U.S.C. § 5339) related to zero emissions vehicles or related
infrastructure, it must make the following certification. This certification is required by 49
U.S.C. § 5339(d).
The applicant will use 5 percent of grants related to zero emissions vehicles (as defined in
subsection (c)(1)) or related infrastructure under subsection (b) or (c) to fund workforce
development training as described in section 49 U.S.C. § 5314(b)(2) (including registered
apprenticeships and other labor-management training programs) under the recipient’s plan to
address the impact of the transition to zero emission vehicles on the applicant’s current
workforce; or the applicant certifies a smaller percentage is necessary to carry out that plan.
Certifications and Assurances Fiscal Year 2024
15
CATEGORY 12. ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH
DISABILITIES PROGRAMS.
If the applicant will apply for an award under the Formula Grants for the Enhanced Mobility of
Seniors and Individuals with Disabilities Program (49 U.S.C. § 5310), it must make the
certification in Category 8 for Urbanized Area Formula Grants (49 U.S.C. § 5307). This
certification is required by 49 U.S.C. § 5310(e)(1). Making this certification will incorporate by
reference the certification in Category 8, except that FTA has determined that (d), (f), (i), (j), and
(k) of Category 8 do not apply to awards made under 49 U.S.C. § 5310 and will not be enforced.
In addition to the certification in Category 8, the applicant must make the following certification
that is specific to the Formula Grants for the Enhanced Mobility of Seniors and Individuals with
Disabilities Program. This certification is required by 49 U.S.C. § 5310(e)(2).
The applicant certifies that:
(a) The projects selected by the applicant are included in a locally developed, coordinated
public transit-human services transportation plan;
(b) The plan described in clause (a) was developed and approved through a process that
included participation by seniors, individuals with disabilities, representatives of public,
private, and nonprofit transportation and human services providers, and other members of
the public;
(c) To the maximum extent feasible, the services funded under 49 U.S.C. § 5310 will be
coordinated with transportation services assisted by other Federal departments and
agencies, including any transportation activities carried out by a recipient of a grant from
the Department of Health and Human Services; and
(d) If the applicant will allocate funds received under 49 U.S.C. § 5310 to subrecipients, it
will do so on a fair and equitable basis.
CATEGORY 13. STATE OF GOOD REPAIR GRANTS.
If the applicant will apply for an award under FTA’s State of Good Repair Grants Program
(49 U.S.C. § 5337), it must make the following certification. Because FTA generally does not
review the transit asset management plans of public transportation providers, the asset
management certification is necessary to enforce the provisions of 49 U.S.C. § 5337(a)(4). The
certification with regard to acquiring restricted rail rolling stock is required by 49 U.S.C.
§ 5323(u)(4). Note that this certification is not limited to the use of Federal funds.
The applicant certifies that the projects it will carry out using assistance authorized by the State
of Good Repair Grants Program, 49 U.S.C. § 5337, are aligned with the applicant’s most recent
transit asset management plan and are identified in the investment and prioritization section of
such plan, consistent with the requirements of 49 CFR Part 625.
Certifications and Assurances Fiscal Year 2024
16
If the applicant operates a rail fixed guideway service, the applicant certifies that, in the fiscal
year for which an award is available to the applicant under the State of Good Repair Grants
Program, 49 U.S.C. § 5337, the applicant will not award any contract or subcontract for the
procurement of rail rolling stock for use in public transportation with a rail rolling stock
manufacturer described in 49 U.S.C. § 5323(u)(1).
CATEGORY 14. INFRASTRUCTURE FINANCE PROGRAMS.
If the applicant will apply for an award for a project that will include assistance under the
Transportation Infrastructure Finance and Innovation Act (“TIFIA”) Program (23 U.S.C.
§§ 601–609) or the State Infrastructure Banks (“SIB”) Program (23 U.S.C. § 610), it must make
the certifications in Category 8 for the Urbanized Area Formula Grants Program, Category 10
for the Fixed Guideway Capital Investment Grants program, and Category 13 for the State of
Good Repair Grants program. These certifications are required by 49 U.S.C. § 5323(o).
Making this certification will incorporate the certifications in Categories 8, 10, and 13 by
reference.
CATEGORY 15. ALCOHOL AND CONTROLLED SUBSTANCES TESTING.
If the applicant will apply for an award under FTA’s Urbanized Area Formula Grants Program
(49 U.S.C. § 5307), Fixed Guideway Capital Investment Program (49 U.S.C. § 5309), Formula
Grants for Rural Areas Program (49 U.S.C. § 5311), or Grants for Buses and Bus Facilities
Program (49 U.S.C. § 5339) programs, the applicant must make the following certification. The
applicant must make this certification on its own behalf and on behalf of its subrecipients and
contractors. This certification is required by 49 CFR § 655.83.
The applicant certifies that it, its subrecipients, and its contractors are compliant with FTA’s
regulation for the Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations,
49 CFR Part 655.
CATEGORY 16. RAIL SAFETY TRAINING AND OVERSIGHT.
If the applicant is a State with at least one rail fixed guideway system, or is a State Safety
Oversight Agency, or operates a rail fixed guideway system, it must make the following
certification. The elements of this certification are required by 49 CFR §§ 672.31 and 674.39.
The applicant certifies that the rail fixed guideway public transportation system and the State
Safety Oversight Agency for the State are:
(a) Compliant with the requirements of 49 CFR Part 672, “Public Transportation Safety
Certification Training Program”; and
(b) Compliant with the requirements of 49 CFR Part 674, “Sate Safety Oversight”.
Certifications and Assurances Fiscal Year 2024
17
CATEGORY 17. DEMAND RESPONSIVE SERVICE.
If the applicant operates demand responsive service and will apply for an award to purchase a
non-rail vehicle that is not accessible within the meaning of 49 CFR Part 37, it must make the
following certification. This certification is required by 49 CFR § 37.77.
The applicant certifies that the service it provides to individuals with disabilities is equivalent to
that provided to other persons. A demand responsive system, when viewed in its entirety, is
deemed to provide equivalent service if the service available to individuals with disabilities,
including individuals who use wheelchairs, is provided in the most integrated setting appropriate
to the needs of the individual and is equivalent to the service provided other individuals with
respect to the following service characteristics:
(a) Response time;
(b) Fares;
(c) Geographic area of service;
(d) Hours and days of service;
(e) Restrictions or priorities based on trip purpose;
(f) Availability of information and reservation capability; and
(g) Any constraints on capacity or service availability.
CATEGORY 18. INTEREST AND FINANCING COSTS.
If the applicant will pay for interest or other financing costs of a project using assistance
awarded under the Urbanized Area Formula Grants Program (49 U.S.C. § 5307), the Fixed
Guideway Capital Investment Grants Program (49 U.S.C. § 5309), or any program that must
comply with the requirements of 49 U.S.C. § 5307, including the Formula Grants for the
Enhanced Mobility of Seniors Program (49 U.S.C. § 5310), “flex funds” from infrastructure
programs administered by the Federal Highways Administration (see 49 U.S.C. § 5334(i)), or
awards to urbanized areas under the Grants for Buses and Bus Facilities Program (49 U.S.C.
§ 5339), the applicant must make the following certification. This certification is required by
49 U.S.C. §§ 5307(e)(3) and 5309(k)(2)(D).
The applicant certifies that:
(a) Its application includes the cost of interest earned and payable on bonds issued by the
applicant only to the extent proceeds of the bonds were or will be expended in carrying
out the project identified in its application; and
(b) The applicant has shown or will show reasonable diligence in seeking the most favorable
financing terms available to the project at the time of borrowing.
Certifications and Assurances Fiscal Year 2024
18
CATEGORY 19. CYBERSECURITY CERTIFICATION FOR RAIL ROLLING STOCK
AND OPERATIONS.
If the applicant operates a rail fixed guideway public transportation system, it must make this
certification. This certification is required by 49 U.S.C. § 5323(v). For information about
standards or practices that may apply to a rail fixed guideway public transportation system, visit
https://www.nist.gov/cyberframework and https://www.cisa.gov/.
The applicant certifies that it has established a process to develop, maintain, and execute a
written plan for identifying and reducing cybersecurity risks that complies with the requirements
of 49 U.S.C. § 5323(v)(2).
CATEGORY 20. PUBLIC TRANSPORTATION ON INDIAN RESERVATIONS
FORMULA AND DISCRETIONARY PROGRAM (TRIBAL TRANSIT
PROGRAMS).
Before FTA may provide Federal assistance for an Award financed under either the Public
Transportation on Indian Reservations Formula or Discretionary Program authorized under
49 U.S.C. § 5311(c)(1), as amended by the FAST Act, (Tribal Transit Programs), the applicant
must select the Certifications in Category 21, except as FTA determines otherwise in writing.
Tribal Transit Program applicants may certify to this Category and Category 1 (Certifications
and Assurances Required of Every Applicant) and need not make any other certification, to meet
Tribal Transit Program certification requirements. If an applicant will apply for any program in
addition to the Tribal Transit Program, additional certifications may be required.
FTA has established terms and conditions for Tribal Transit Program grants financed with
Federal assistance appropriated or made available under 49 U.S.C. § 5311(c)(1). The applicant
certifies that:
(a) It has or will have the legal, financial, and technical capacity to carry out its Award,
including the safety and security aspects of that Award.
(b) It has or will have satisfactory continuing control over the use of its equipment and
facilities acquired or improved under its Award.
(c) It will maintain its equipment and facilities acquired or improved under its Award, in
accordance with its transit asset management plan and consistent with FTA regulations,
“Transit Asset Management,” 49 CFR Part 625. Its Award will achieve maximum
feasible coordination with transportation service financed by other federal sources.
(d) With respect to its procurement system:
(1) It will have a procurement system that complies with U.S. DOT regulations,
“Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards,” 2 CFR Part 1201, which incorporates by reference
U.S. OMB regulatory guidance, “Uniform Administrative Requirements, Cost
Certifications and Assurances Fiscal Year 2024
19
Principles, and Audit Requirements for Federal Awards,” 2 CFR Part 200, for
Awards made on or after December 26, 2014,
(2) It will have a procurement system that complies with U.S. DOT regulations,
“Uniform Administrative Requirements for Grants and Cooperative Agreements
to State and Local Governments,” 49 CFR Part 18, specifically former 49 CFR
§ 18.36, for Awards made before December 26, 2014, or
(3) It will inform FTA promptly if its procurement system does not comply with
either of those U.S. DOT regulations.
(e) It will comply with the Certifications, Assurances, and Agreements in:
(1) Category 05.1 and 05.2 (Charter Service Agreement and School Bus Agreement),
(2) Category 06 (Transit Asset Management Plan),
(3) Category 07.1 and 07.2 (Rolling Stock Buy America Reviews and Bus Testing),
(4) Category 09 (Formula Grants for Rural Areas),
(5) Category 15 (Alcohol and Controlled Substances Testing), and
(6) Category 17 (Demand Responsive Service).
CATEGORY 21. EMERGENCY RELIEF PROGRAM.
An applicant to the Public Transportation Emergency Relief Program, 49 U.S.C. § 5324, must
make the following certification. The certification is required by 49 U.S.C. § 5324(f) and must be
made before the applicant can receive a grant under the Emergency Relief program.
The applicant certifies that the applicant has insurance required under State law for all structures
related to the emergency relief program grant application.
Certifications and Assurances Fiscal Year 2024
1
FEDERAL FISCAL YEAR 2024 CERTIFICATIONS AND ASSURANCES FOR FTA
ASSISTANCE PROGRAMS
(Signature pages alternate to providing Certifications and Assurances in TrAMS.)
Name of Applicant:_____________________________________________________
The Applicant certifies to the applicable provisions of all categories: (check here) _______.
Or,
The Applicant certifies to the applicable provisions of the categories it has selected:
Category Certification
01 Certifications and Assurances Required of Every Applicant
02 Public Transportation Agency Safety Plans
03 Tax Liability and Felony Convictions
04 Lobbying
05 Private Sector Protections
06 Transit Asset Management Plan
07 Rolling Stock Buy America Reviews and Bus Testing
08 Urbanized Area Formula Grants Program
09 Formula Grants for Rural Areas
10 Fixed Guideway Capital Investment Grants and the Expedited
Project Delivery for Capital Investment Grants Pilot Program
11 Grants for Buses and Bus Facilities and Low or No Emission
Vehicle Deployment Grant Programs
City of Galesburg
X
Certifications and Assurances Fiscal Year 2024
2
12 Enhanced Mobility of Seniors and Individuals with Disabilities
Programs
13 State of Good Repair Grants
14 Infrastructure Finance Programs
15 Alcohol and Controlled Substances Testing
16 Rail Safety Training and Oversight
17 Demand Responsive Service
18 Interest and Financing Costs
19 Cybersecurity Certification for Rail Rolling Stock and
Operations
20 Tribal Transit Programs
21 Emergency Relief Program
CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE
AFFIRMATION OF APPLICANT
Name of the Applicant:
BY SIGNING BELOW, on behalf of the Applicant, I declare that it has duly authorized me to make these
Certifications and Assurances and bind its compliance. Thus, it agrees to comply with all federal laws, regulations,
and requirements, follow applicable federal guidance, and comply with the Certifications and Assurances as
indicated on the foregoing page applicable to each application its Authorized Representative makes to the Federal
Transit Administration (FTA) in the federal fiscal year, irrespective of whether the individual that acted on his or
her Applicant’s behalf continues to represent it.
The Certifications and Assurances the Applicant selects apply to each Award for which it now seeks, or may
later seek federal assistance to be awarded by FTA during the federal fiscal year.
The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the
statements submitted with this document and any other submission made to FTA, and acknowledges that the
Program Fraud Civil Remedies Act of 1986, 31 U.S.C. § 3801 et seq., and implementing U.S. DOT regulations,
“Program Fraud Civil Remedies,” 49 CFR part 31, apply to any certification, assurance or submission made to
FTA. The criminal provisions of 18 U.S.C. § 1001 apply to any certification, assurance, or submission made in
connection with a federal public transportation program authorized by 49 U.S.C. chapter 53 or any other statute
City of Galesburg
Certifications and Assurances Fiscal Year 2024
3
In signing this document, I declare under penalties of perjury that the foregoing Certifications and Assurances, and
any other statements made by me on behalf of the Applicant are true and accurate.
Signature Date:
Name Authorized Representative of Applicant
AFFIRMATION OF APPLICANT’S ATTORNEY
For (Name of Applicant):
As the undersigned Attorney for the above-named Applicant, I hereby affirm to the Applicant that it has authority
under state, local, or tribal government law, as applicable, to make and comply with the Certifications and
Assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the Certifications and
Assurances have been legally made and constitute legal and binding obligations on it.
I further affirm that, to the best of my knowledge, there is no legislation or litigation pending or imminent that
might adversely affect the validity of these Certifications and Assurances, or of the performance of its FTA
assisted Award.
Signature Date:
Name Attorney for Applicant
Each Applicant for federal assistance to be awarded by FTA must provide an Affirmation of Applicant’s Attorney
pertaining to the Applicant’s legal capacity. The Applicant may enter its electronic signature in lieu of the
Attorney’s signature within TrAMS, provided the Applicant has on file and uploaded to TrAMS this hard-copy
Affirmation, signed by the attorney and dated this federal fiscal year.
Peter Schwartzman
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City of Galesburg
Davis & Campbell, LLC
_______________________________________________________________________________________________
Prepared by: TDM Page 1 of 1
City Council Meeting
Agenda Item Overview
March 17, 2025
AGENDA ITEM: Approve bid for purchase of mini excavator for the Cemetery Division.
SUMMARY RECOMMENDATION: The City Manager, Parks & Recreation Director and Purchasing
Agent recommend that the City Council approve the bid submitted by Burris Equipment (Alta
Construction) (Joliet, IL), in the amount of $52,887.00 for the purchase of a new Wacker E3602 EZ36
mini excavator to be utilized by the Cemetery Division.
BACKGROUND: The Cemetery Division currently utilizes a 2007 Case 580M backhoe for digging
graves. However, the increasing number of graves in the cemetery has caused many of the
gravestones to become too close for the large backhoe to properly dig a grave without causing
damage to the nearby gravestones. Staff identified the need for a smaller excavator and rented a
similar sized piece of equipment to test. Consequently, the smaller excavator was able to maneuver
into the confined spaces with ease.
Initially, staff considered continuing to rent a small excavator to dig each grave, but determined
owning the equipment would be more advantageous for the city. While the primary use for the
excavator would be to dig graves at the cemetery, the equipment will also be used on park projects
better suited for a smaller excavator. Furthermore, staff considered the limited availability of an
excavator to rent as well as the time and labor for city staff to hook up a trailer and haul the rented
excavator back and forth to the jobsite. The current unit is still mechanically sound and will remain
in the fleet to be used by the cemetery and park divisions for various other projects.
Bid specifications were developed and the request for bid was advertised in the Galesburg Register-
Mail, made available on the city website and emails were sent to known excavator vendors. Five
vendors responded as a result of this request. Burris Equipment (Alta Construction) provided the
low and best bid offering a Wacker E3602 EZ36 in the amount of $52,877.00. The representative
from Burris Equipment was contacted to ensure their bid met all of the city’s necessary
requirements. City staff recommend approval of this purchase.
BUDGET IMPACT: There are sufficient funds budgeted in the Vehicle Replacement Fund (58) for this
purchase.
SUPPORTING DOCUMENTS:
1.Bid Tabulation
25-3005
CITY OF GALESBURG
Finance Department
Bid Tabulation - Compact Excavator for Cemetery #582
Bid Opening: 03/5/25 11:00 AM
Attended by: T.Miller / D.Miles
Company Heritage Tractor Birkeys Painter Farm Equipment
Burris Equipment
(Alta Construction)
City, State Galesburg, IL Galesburg, IL Monmouth, IL Joliet, IL
Cost of Compact Excavator for
Cemetery #582 $ 73,500.00 63,500.00$ 66,000.00$ 52,887.00$
Alt Bid (w/manual coupler) $59,900.00
Brand & Model of Unit Offered:John Deere 35P New Case CX36B New Holland E37C Wacker E3602 EZ36
Delivery Date:
Deere did not provide date. Could
be 3-6 mo In Stock 30 Days In Stock
Service Center Heritage Tractor Birkeys Painter Farm Equipment Birkeys Farm Construction
Galesburg, IL Galesburg, IL Monmouth, IL Bloomington, IL
Company Martin Equipment
City, State Goodfield, IL
Cost of Compact Excavator for
Cemetery #582 $ 60,848.00
Brand & Model of Unit Offered:John Deere 35P
Delivery Date: In Stock
Service Center Martin Equipment
Goodfield, IL
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JLO Page 1 of 1
City Council Meeting
Agenda Item Overview
March 17, 2025
AGENDA ITEM: December 31, 2024 Investment Schedule
SUMMARY RECOMMENDATION: Receive item only
BACKGROUND: In order to update City Council on investments held by the City, a report is
submitted quarterly by the Director of Finance. The December 31, 2024 Investment Schedule
reports a grand total of investments in the amount of $67,572,900.40. The national 3-month T-
Bill rate on December 31, 2024, was at 4.23 percent while, at the same timeframe, the City
investments earned an average rate of 4.6723 percent.
BUDGET IMPACT: The quarterly investment schedule provides cash and investment details held
by each of the City’s funds as of December 31, 2024.
SUPPORTING DOCUMENTS:
1.December 31, 2024 Investment Schedule
25-8002
CITY OF GALESBURG
CASH & INVESTMENTS SUMMARY
December 31, 2024
Grand Total % of Total Rate Length National
Fed Funds
Cash in Bank 2,568,589.35 4.0004%4.3250%2 4.330%
IL Funds 16,728,711.06 26.0538%4.6880%1
IL Trust 4,669,197.25 7.2719%4.6100%1 T-Bills 3mo
F&M Bank Savings 10,520,864.16 16.3855%4.3250%1 4.230%
Certificate of Deposit (CD)28,143,376.56 43.8313%4.8668%384
US Treasuries 1,577,715.54 2.4572%4.1000%57 T-Bills 6mo
Total 64,208,453.92 100.0000%4.6723%170 4.130%
Restricted Trusts 3,364,446.48
Grand Total 67,572,900.40
Total 1 Day 180 Days 365 Days 730 Days 731+ Days
Cash in Bank 2,568,589.35 4,064,779.18 - - - -
IL Funds 16,728,711.06 16,728,711.06 - - - -
IL Trust 4,669,197.25 4,669,197.25 - - - -
F&M Bank Savings 10,520,864.16 10,520,864.16 - - - -
Certificate of Deposit (CD)28,143,376.56 - 15,008,000.00 12,395,000.00 740,376.56 -
US Treasuries 1,577,715.54 - - - - 49,523.44
Total 64,208,453.92 35,983,551.65 15,008,000.00 12,395,000.00 740,376.56 49,523.44
Restricted Trusts 3,364,446.48
Grand Total 67,572,900.40
Weighted Average Investment
Investment Length Summary
Cash in Bank
IL Funds
IL Trust
F&M Savings
CDs
US Treasuries
Restricted Trust
Investments
1 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
General Fund (001)
Cash In Bank 10101 1,308,433.87 Open Open 4.325%
F&M Bank Savings 10102 359,941.04 Open Open 4.325%
IL Funds 10105 238,197.80 Open Open 4.688%
Illinois Trust 10108 738,057.58 Open Open 4.610%
Petty Cash 10201-10220 1,750.00 Open Open n/a
Total Cash & Cash Equivalents 2,646,380.29
CDs 11301 8,570,000.00 See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 509,621.89 Open Open 4.3400%
Total Investments 9,079,621.89
Total General Fund 11,726,002.18
Motor Fuel Tax (011)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 507,681.39 Open Open 4.325%
IL Funds 10105 2,032,067.30 Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 2,539,748.69
CDs 11301 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Motor Fuel Tax Fund 2,539,748.69
Community Improvement/Infrastructure (012)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 760,156.32 Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 760,156.32
CDs 11301 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Community Imp/Infr Fund 760,156.32
2 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
Grants Fund (013)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents -
CDs 11301 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Grants Fund -
Gas Tax Fund (014)
Cash In Bank 10101 3,939.49 Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 308,419.29 Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 312,358.78
CDs 11301 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Gas Tax Fund 312,358.78
Federal Special Enforcement Fund (015)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 12,380.47 Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 12,380.47
CDs 11301 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Federal Special Enforcement 12,380.47
3 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
Special Enforcement Fund (016)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 428,733.09 Open Open 4.688%
Illinois Trust 10108 112,651.52 Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 541,384.61
CDs 11301 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Special Enforcement 541,384.61
911 Communication Fund (017)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents -
CDs 11301 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total 911 Communication -
Storm Water Utility Fund (018)
Cash In Bank 10101 15,158.46 Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 168,880.89 Open Open 4.688%
Illinois Trust 10108 236,586.32 Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 420,625.67
CDs 11301 240,000.00 See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 240,000.00
Total Storm Water Utility 660,625.67
4 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
Parks & Recreation Fund (019)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 1,117,982.10 Open Open 4.325%
IL Funds 10105 210,471.74 Open Open 4.688%
Illinois Trust 10108 337,952.37 Open Open 4.610%
Petty Cash 10201-10220 2,600.00 Open Open n/a
Total Cash & Cash Equivalents 1,669,006.21
CDs 11301 1,160,000.00 See detail
US Treasury 11390/11392 49,523.44
FMTMM Treasury 11391 967.04 Open Open 0.0000%
Total Investments 1,210,490.48
Total Parks & Recreation 2,879,496.69
Airport Operations Fund (020)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 8,768.69 Open Open 4.325%
IL Funds 10105 103,643.26 Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 112,411.95
CDs 11301 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Airport Operations 112,411.95
Foreign Fire Board Fund (021)
Cash In Bank 10101 50,692.19 Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 164,308.90 Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 215,001.09
CDs 11301 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Foreign Fire Board 215,001.09
5 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
Property Redevelopment Fund (023)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 5,441.29 Open Open 4.325%
IL Funds 10105 404,882.46 Open Open 4.688%
Illinois Trust 10108 295,827.04 Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 706,150.79
CDs 11301 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Property Redevelopment 706,150.79
Economic Development Fund (024)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 900,790.71 Open Open 4.325%
IL Funds 10105 992,621.63 Open Open 4.688%
Illinois Trust 10108 337,952.37 Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 2,231,364.71
CDs 11301/11304 1,720,376.56 See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 1,720,376.56
Total Economic Development 3,951,741.27
CDBG Repayment Fund (025)
Cash In Bank 10101 51,861.60 Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 65,966.65 Open Open 4.688%
Illinois Trust 10108 112,650.61 Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 230,478.86
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total CDBG Repayment 230,478.86
6 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
UDAG Repayment Fund (026)
Cash In Bank 10101 20,217.10 Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 594,179.40 Open Open 4.688%
Illinois Trust 10108 516,784.20 Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 1,131,180.70
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total UDAG Repayment 1,131,180.70
Public Transit Fund (030)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 580.00 Open Open n/a
Total Cash & Cash Equivalents 580.00
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Public Transit 580.00
Public Transportation Projects Fund (032)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 86,560.37 Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 86,560.37
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Public Transportation Projects 86,560.37
7 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
TIF IV Fund (049)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 1,186,457.04 Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 1,186,457.04
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total TIF IV 1,186,457.04
TIF V Fund (050)
Cash In Bank 10101 12,066.58 Open Open 4.325%
F&M Bank Savings 10102 51,767.20 Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 63,833.78
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total TIF V 63,833.78
Players Fields Capital Improvement Fund (051)
Cash In Bank 10101 152.32 Open Open 4.325%
F&M Bank Savings 10102 27,261.98 Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 27,414.30
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Players Fields 27,414.30
8 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
2023 GO Bond Capital Expense Fund (052)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 2,502,548.99 Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 2,502,548.99
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 511,343.60 Open Open 0.0000%
Total Investments 511,343.60
Total 2023 GO Bond 3,013,892.59
Building Repair & Maintenance Fund (053)
Cash In Bank 10101 38,336.95 Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 795,645.55 Open Open 4.688%
Illinois Trust 10108 294,812.07 Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 1,128,794.57
CDs 11301/11304 2,123,000.00 See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 2,123,000.00
Total Building Repair & Maintenance 3,251,794.57
Planning Fund (054)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 3,759,614.15 Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 3,759,614.15
CDs 11301/11304 960,000.00 See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 960,000.00
Total Planning 4,719,614.15
9 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
TIF Downtown Fund (055)
Cash In Bank 10101 77,239.28 Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 77,239.28
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total TIF Downtown 77,239.28
Computer Replacement Fund (057)
Cash In Bank 10101 15,471.51 Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 900,501.97 Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 915,973.48
CDs 11301/11304 585,000.00 See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 585,000.00
Total Computer Replacement 1,500,973.48
Vehicle Replacement Fund (058)
Cash In Bank 10101 173,742.97 Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 282,473.21 Open Open 4.688%
Illinois Trust 10108 187,669.38 Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 643,885.56
CDs 11301/11304 3,470,000.00 See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 3,470,000.00
Total Vehicle Replacement 4,113,885.56
10 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
Utility Tax Capital Projects Fund (059)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 448,972.16 Open Open 4.325%
IL Funds 10105 710,383.87 Open Open 4.688%
Illinois Trust 10108 12,626.33 Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 1,171,982.36
CDs 11301/11304 440,000.00 See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 440,000.00
Total Utility Tax Capital Projects 1,611,982.36
Seminary St. Business District Fund (060)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents -
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Seminary St. Business District -
Water Fund (061)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 2,168,287.02 Open Open 4.325%
IL Funds 10105 3,069,843.45 Open Open 4.688%
Illinois Trust 10108 471,081.24 Open Open 4.610%
Petty Cash 10201-10220 100.00 Open Open n/a
Total Cash & Cash Equivalents 5,709,311.71
CDs 11301/11304 8,155,000.00 See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 8,155,000.00
Total Water 13,864,311.71
11 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
Refuse Fund (067)
Cash In Bank 10101 195,495.45 Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 292,124.93 Open Open 4.688%
Illinois Trust 10108 225,301.48 Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 712,921.86
CDs 11301/11304 480,000.00 See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 480,000.00
Total Refuse 1,192,921.86
Risk Management Fund (078)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 38,124.06 Open Open 4.325%
IL Funds 10105 293,352.95 Open Open 4.688%
Illinois Trust 10108 789,244.74 Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 1,120,721.75
CDs 11301/11304 240,000.00 See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 506,259.57 Open Open 0.0000%
Total Investments 746,259.57
Total Risk Management 1,866,981.32
OPEB Trust Fund (085)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents -
CDs 11301/11304 - See detail
US Treasury 11390/11392 2,755,178.98
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 2,755,178.98
Total OPEB Trust 2,755,178.98
12 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
Linwood Cemetery Fund (088)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Cash Principal w/Trust 10190 4,142.52 Open Open n/a
Total Cash & Cash Equivalents 4,142.52
CDs 11301/11304 - See detail
US Treasury 11390/11392 78,870.33
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 78,870.33
Total Linwood Cemetary 83,012.85
East Linwood Cemetery Fund (089)
Cash In Bank 10101 - Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Cash Principal w/Trust 10190 27,859.75 Open Open n/a
Total Cash & Cash Equivalents 27,859.75
CDs 11301/11304 - See detail
US Treasury 11390/11392 530,397.17
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments 530,397.17
Total East Linwood Cemetary 558,256.92
Sanitary District Sewer Fund (091)
Cash In Bank 10101 271,608.79 Open Open 4.325%
F&M Bank Savings 10102 - Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 271,608.79
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Sanitary District Sewer 271,608.79
13 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
Public Library Fund (900)
Cash In Bank 10101 6,806.78 Open Open 4.325%
F&M Bank Savings 10102 998,828.30 Open Open 4.325%
IL Funds 10105 4,174.27 Open Open 4.688%
IL Funds Library 10140 26,996.77 Open Open 4.688%
IL National Bank Library 10145 541.54 Open Open 0.000%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 1,130.00 Open Open n/a
Total Cash & Cash Equivalents 1,038,477.66
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Public Library 1,038,477.66
Public Library Long Term Capital Fund (915)
Cash In Bank 10101 610.08 Open Open 4.325%
Cash Library Grant 10118 287,593.66 Open Open 4.325%
F&M Bank Savings 10102 453.92 Open Open 4.325%
IL Funds 10105 17,017.89 Open Open 4.688%
IL Funds Library 10140 5,112.48 Open Open 4.688%
IL National Bank Library 10145 458.46 Open Open 0.000%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 311,246.49
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Public Library Long Term Capital 311,246.49
14 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY FUND
December 31, 2024
Fund Account Fair Value
Purchase
Date
Maturity
Date Rate
Public Library Capital Improvement Fund (918)
Cash In Bank 10101 - Open Open 4.325%
Cash Library Grant 10118 - Open Open 4.325%
F&M Bank Savings 10102 197,558.27 Open Open 4.325%
IL Funds 10105 - Open Open 4.688%
IL Funds Library 10140 - Open Open 4.688%
IL National Bank Library 10145 - Open Open 0.000%
Illinois Trust 10108 - Open Open 4.610%
Petty Cash 10201-10220 - Open Open n/a
Total Cash & Cash Equivalents 197,558.27
CDs 11301/11304 - See detail
US Treasury 11390/11392 -
FMTMM Treasury 11391 - Open Open 0.0000%
Total Investments -
Total Public Library Capital Improvement 197,558.27
Subtotal Cash & Cash Equivalents 34,487,361.82
Subtotal Investments 33,085,538.58
Total Cash & Investments 67,572,900.40
15 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY TYPE
December 31, 2024
Fund Account Fair Value Rate
Maturity
Length
Time to
Maturity
n/a
Cash in Bank (10101)n/a
General 001 1,308,433.87
City Gas Tax 014 3,939.49
Storm Water Utility 018 15,158.46
Foreign Fire Board 021 50,692.19
CDBG Repayment 025 51,861.60
UDAG Repayment 026 20,217.10
TIF V 050 12,066.58
Players Fields Capital Improvement 051 152.32
Building Repair & Maintenance 053 38,336.95
TIF IV - Downtown 055 77,239.28
Computer Replacement 057 15,471.51
Vehicle Replacement 058 173,742.97
Refuse 067 195,495.45
Sanitary District Sewer 091 271,608.79
Public Library 900 6,806.78
Public Library Long Term Capital 915 288,203.74
Total Cash in Bank 2,529,427.08 4.3250%1 1
16 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY TYPE
December 31, 2024
Fund Account Fair Value Rate
Maturity
Length
Time to
Maturity
n/a
Petty Cash (102xx)n/a
General 001 1,750.00
Parks & Recreation 019 2,600.00
Public Transit 030 580.00
Water Operations 061 100.00
Public Library 900 1,130.00
Total Petty Cash 6,160.00 0.0000%1 1
17 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY TYPE
December 31, 2024
Fund Account Fair Value Rate
Maturity
Length
Time to
Maturity
n/a
IL National Bank Library (10145)n/a
Public Library 900 541.54
Public Library Long Term Capital 915 458.46
Total IL National Bank Library 1,000.00 0.0000%1 1
18 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY TYPE
December 31, 2024
Fund Account Fair Value Rate
Maturity
Length
Time to
Maturity
n/a
Cash Principal w/Trust (10190)n/a
Linwood Cemetery 088 4,142.52
East Linwood Cemetery 089 27,859.75
Total Cash Principal w/Trust 32,002.27 0.0000%1 1
19 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY TYPE
December 31, 2024
Fund Account Fair Value Rate
Maturity
Length
Time to
Maturity
n/a
IL Funds (10105/10140)n/a
General 001 238,197.80
Motor Fuel Tax 011 2,032,067.30
Community Improvements/Infrastructure 012 760,156.32
City Gas Tax 014 308,419.29
Federal Special Enforcement 015 12,380.47
Special Enforcement 016 428,733.09
Storm Water Utility 018 168,880.89
Parks & Recreation 019 210,471.74
Airport Operations 020 103,643.26
Foreign Fire Board 021 164,308.90
Property Redevelopment 023 404,882.46
Economic Development 024 992,621.63
CDBG Repayment 025 65,966.65
UDAG Repayment 026 594,179.40
Public Transportation Capital Projects 032 86,560.37
Building Repair & Maintenance 053 795,645.55
Planning Fund 054 3,759,614.15
Computer Replacement 057 900,501.97
Vehicle Replacement 058 282,473.21
Utility Tax Capital Projects 059 710,383.87
Water Operations 061 3,069,843.45
Refuse 067 292,124.93
Risk Management 078 293,352.95
Public Library 900 31,171.04
Public Library Long Term Capital 915 22,130.37
Total IL Funds 16,728,711.06 4.6880%1 1
20 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY TYPE
December 31, 2024
Fund Account Fair Value Rate
Maturity
Length
Time to
Maturity
n/a
F&M Bank Savings (10102)n/a
General 001 359,941.04
Motor Fuel Tax 011 507,681.39
Parks & Recreation 019 1,117,982.10
Airport Operations 020 8,768.69
Property Redevelopment 023 5,441.29
Economic Development 024 900,790.71
TIF IV 049 1,186,457.04
TIF V 050 51,767.20
Players Fields Capital Improvement 051 27,261.98
2023 GO Bond Capital Expense 052 2,502,548.99
Utility Tax Capital Projects 059 448,972.16
Water Operations 061 2,168,287.02
Risk Management 078 38,124.06
Public Library 900 998,828.30
Public Library Long Term Capital 915 453.92
Public Library Capital Improvement 918 197,558.27
Total F&M Bank Savings 10,520,864.16 4.3250%1 1
21 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY TYPE
December 31, 2024
Fund Account Fair Value Rate
Maturity
Length
Time to
Maturity
n/a
Illinois Trust (10108)n/a
General 001 738,057.58
Special Enforcement 016 112,651.52
Storm Water Utility 018 236,586.32
Parks & Recreation 019 337,952.37
Property Redevelopment 023 295,827.04
Economic Development 024 337,952.37
CDBG Repayment 025 112,650.61
UDAG Repayment 026 516,784.20
Building Repair & Maintenance 053 294,812.07
Vehicle Replacement 058 187,669.38
Utility Tax Capital Projects 059 12,626.33
Water Operations 061 471,081.24
Refuse 067 225,301.48
Risk Management 078 789,244.74
Total Illinois Trust 4,669,197.25 4.6100%1 1
22 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY TYPE
December 31, 2024
Fund Account Fair Value Rate
Maturity
Length
Time to
Maturity
n/a
Certificates of Deposit (11301/11304)n/a
General 001 8,570,000.00
Storm Water Utility 018 240,000.00
Parks & Recreation 019 1,160,000.00
Economic Development 024 1,720,376.56
Building Repair & Maintenance 053 2,123,000.00
Planning Fund 054 960,000.00
Computer Replacement 057 585,000.00
Vehicle Replacement 058 3,470,000.00
Utility Tax Capital Projects 059 440,000.00
Water Operations 061 8,155,000.00
Refuse 067 480,000.00
Risk Management 078 240,000.00
Total Certificates of Deposit 28,143,376.56
23 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY TYPE
December 31, 2024
Fund Account Fair Value Rate
Maturity
Length
Time to
Maturity
n/a
FMTMM Treasury (11391)n/a
General 001 509,621.89
Parks & Recreation 019 967.04
2023 GO Bond Capital Expense 052 511,343.60
Risk Management 078 506,259.57
Total FMTMM Treasury 1,528,192.10 4.3400%1 1
24 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY TYPE
December 31, 2024
Fund Account Fair Value Rate
Maturity
Length
Time to
Maturity
n/a
Investment - Principal Trust (11390)n/a
OPEB Trust 085 2,755,178.98
Linwood Cemetery 088 78,870.33
East Linwood Cemetery 089 530,397.17
Investment - Principal w/Trust 3,364,446.48 0.0000%1 1
25 of 29
CITY OF GALESBURG
CASH & INVESTMENTS BY TYPE
December 31, 2024
Fund Account Fair Value Rate
Maturity
Length
Time to
Maturity
n/a
US Treasury (11392)n/a
Parks & Recreation 019 49,523.44
Investment - US Treasury 49,523.44 4.1000%1825 1551
n/a
n/a
Total Cash & Investments 67,572,900.40
26 of 29
CITY OF GALESBURG
CERTIFICATE OF DEPOSIT DETAIL
December 31, 2024
Certificate of Deposit Account Fair Value Rate
Maturity
Length
Time to
Maturity
American Eagle Bank 001 240,000.00 5.350%547 150
BankTennessee 001 240,000.00 5.350%366 3
Bar Harbor Savings & Loan 001 240,000.00 5.000%369 49
CBI Bank & Trust dba F&M Bank 001 200,000.00 4.180%365 303
City Bank & Trust Co 001 240,000.00 5.350%517 162
Core Bank 001 245,000.00 5.450%547 78
Cornerstone Bank 001 240,000.00 5.200%731 345
Eaglebank 001 240,000.00 5.080%365 243
EastBank, NA 001 245,000.00 5.000%367 27
Enterprise Bank 001 240,000.00 4.300%365 280
Eva Bank 001 235,000.00 4.500%366 2
Farmers Bank & Trust, NA 001 245,000.00 4.700%368 34
First Bank of Nebraska 001 240,000.00 4.250%365 336
First Bank of Ohio 001 245,000.00 4.800%456 115
First Bank Southwest 001 240,000.00 4.650%365 261
First Central Bank McCook, NA 001 240,000.00 5.700%732 251
First National Bank of Moose Lake 001 235,000.00 4.850%366 2
First State Bank of Boise City 001 240,000.00 4.700%366 31
Frost State Bank 001 240,000.00 5.600%547 87
Gateway First Bank 001 245,000.00 5.000%365 79
GBank 001 240,000.00 4.450%365 304
GBC International Bank 001 240,000.00 5.100%365 136
Global Bank 001 240,000.00 5.450%367 13
International Bank of Chicago 001 235,000.00 4.150%365 364
Murphy Bank 001 200,000.00 5.150%366 31
NewBank 001 240,000.00 4.750%365 213
Prime Alliance Bank 001 240,000.00 5.300%365 98
Reliance Bank 001 240,000.00 5.000%365 150
Security Bank of Pulaski Cnty 001 240,000.00 5.000%367 27
Select Bank 001 240,000.00 5.000%365 77
SouthPoint Bank 001 240,000.00 5.270%365 213
SSB Bank 001 240,000.00 5.000%547 232
TexasBank 001 240,000.00 4.351%365 346
Transportation Alliance Bank 001 240,000.00 5.350%365 147
Union National Bk & Trust of Elgin 001 240,000.00 4.250%365 326
Vast Bank, NA 001 240,000.00 4.800%367 27
Nexbank 018 240,000.00 4.90%365 255
CF Bank 019 240,000.00 5.05%365 108
First Community Bank (Formerly FNB of Beemer)019 240,000.00 4.85%366 16
First Community Bank of Heartland, Inc 019 240,000.00 4.95%367 209
First Western Federal Savings Bank 019 240,000.00 4.95%368 55
Today's Bank 019 200,000.00 5.00%368 63
American National Bank & Trust 024 250,000.00 5.15%365 85
Boone Bank & Trust Co 024 240,000.00 4.60%365 227
Fieldpoint Private Bank & Trust 024 240,000.00 4.60%181 71
First Credit Bank 024 245,000.00 5.05%366 50
27 of 29
CITY OF GALESBURG
CERTIFICATE OF DEPOSIT DETAIL
December 31, 2024
Certificate of Deposit Account Fair Value Rate
Maturity
Length
Time to
Maturity
F&M Collateral CD 024 25,376.56 1.00%1,096 419
Grand Ridge National Bank 024 240,000.00 4.05%365 318
National Bank of Malvern 024 240,000.00 4.93%304 111
Newburyport Bank 024 240,000.00 5.00%456 101
American Plus Bank, N.A.053 198,000.00 5.00%367 34
Cendera Bank 053 240,000.00 5.07%396 234
Citizens Progressive Bank 053 245,000.00 5.60%396 234
Community Commerce Bank 053 240,000.00 5.60%550 49
First Internet Bank of Indiana 053 240,000.00 4.90%365 226
First State Bank of Lynville 053 240,000.00 4.70%368 55
Foundation One Bank 053 235,000.00 4.30%245 223
Home Savings Bank 053 240,000.00 5.30%368 48
T Bank N.A.053 245,000.00 4.70%365 254
Corner Stone Bank, Southwest City, MO 054 240,000.00 4.65%365 227
Henderson State Bank 054 240,000.00 5.10%365 175
Patriot Bank 054 240,000.00 4.45%181 69
State Savings Bank 054 240,000.00 5.15%367 216
Community State Bank 057 240,000.00 4.70%367 34
First National Bank of Damariscotta 057 245,000.00 4.20%273 189
Tristate Capital Bank 057 100,000.00 5.12%334 182
Bath Savings Institution 058 245,000.00 4.61%181 70
Caldwell Bank & Trust Co.058 245,000.00 5.60%550 49
SpiritBank 058 240,000.00 5.00%365 203
First Capital Bank 058 240,000.00 5.10%182 105
First State Bank Farnam 058 240,000.00 4.35%365 304
Flatwater Bank 058 240,000.00 4.15%365 304
Golden State Bank 058 240,000.00 4.85%365 108
KS Statebank 058 240,000.00 5.15%365 105
One World Bank 058 240,000.00 5.05%367 209
Pacific National Bank 058 240,000.00 5.00%367 49
Plains Commerce Bank 058 240,000.00 5.00%365 261
Royal Business Bank 058 240,000.00 4.30%182 44
Traditional Bank, Inc 058 240,000.00 3.95%365 287
Truxton Trust Company 058 240,000.00 4.15%365 304
Tristate Capital Bank 058 100,000.00 5.12%334 182
Financial FSB 059 200,000.00 5.05%365 73
Presence Bank 059 240,000.00 4.90%733 370
ACB Bank 061 245,000.00 5.00%366 27
American Metro Bank 061 240,000.00 4.40%365 336
Asian Bank 061 240,000.00 4.75%365 75
Harmony Bank 061 240,000.00 5.15%365 217
American Bank of Freedom 061 240,000.00 4.75%365 217
Bank Iowa 061 240,000.00 4.01%365 337
Bank of Deerfield 061 240,000.00 4.95%368 55
Bank of Houston 061 240,000.00 5.20%182 83
Bank of the Ozarks 061 240,000.00 4.00%547 184
28 of 29
CITY OF GALESBURG
CERTIFICATE OF DEPOSIT DETAIL
December 31, 2024
Certificate of Deposit Account Fair Value Rate
Maturity
Length
Time to
Maturity
Charter West Bank 061 240,000.00 5.00%184 16
Community Bank of Oelwein 061 240,000.00 5.10%365 283
Community Savings Bank 061 235,000.00 4.17%367 265
DMB Community Bank 061 240,000.00 3.95%365 263
Exchange Bank 061 240,000.00 4.25%365 336
First National Bank of McGregor DBA YBFL 061 240,000.00 5.20%367 132
First Security Bank of Deer Lodge 061 240,000.00 5.00%365 129
First Southeast Bank 061 240,000.00 5.35%366 174
First State Bank of DeQueen 061 240,000.00 5.15%365 108
Gold Coast Bank 061 230,000.00 5.40%365 203
High Plains Bank (FKA 1st State Bank)061 240,000.00 5.05%365 217
Lone Star Capital Bank 061 240,000.00 5.00%367 69
MainStreet Bank 061 240,000.00 4.97%730 470
Maplemark Bank 061 245,000.00 5.10%366 29
MCS Bank 061 240,000.00 5.05%368 55
Milledgeville State Bank 061 240,000.00 5.17%365 161
Modern Bank, National Association 061 240,000.00 5.65%732 272
Preferred Bank 061 240,000.00 4.30%365 352
Sawyer Savings Bank 061 240,000.00 4.15%214 153
Schertz Bank & Trust 061 235,000.00 5.20%733 370
Security State Bank/Valley State Bank 061 240,000.00 4.40%365 357
Tipton Latham Bank, NA 061 245,000.00 4.30%365 231
Waldo State Bank 061 240,000.00 5.00%365 82
West Pointe Bank 061 240,000.00 5.00%365 203
Watermark Bank 061 240,000.00 5.20%367 216
F&M Bank 067 240,000.00 5.00%367 69
Global One Bank (fka Chappell Hill Bank)067 240,000.00 5.25%365 85
Veritex Community Bank 078 240,000.00 4.91%365 238
Total Certificates of Deposit 28,143,376.56
29 of 29
CITY CLERK’S OFFICE
Operating Under Council – Manager Government Since 1957
TO: City Council
FROM: Mayor Peter Schwartzman
DATE: March 17, 2025
SUBJECT: Commission Appointment
COMMISSION TERM EXPIRES
Library Board
Mike Panther June 2027
25-6001
User:
Printed:03/12/2025 - 10:20AM
shelms
Transactions by Account
Batch:00017.03.2025
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10407-00 Baker Tilly US, LLP FY24 Audit Services - Library Portion 100.00 000009294103/11/2025
001-0000-10407-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - PSB 6th Floor 172.6403/11/2025
001-0000-10407-00 Amanda Jennings Cell Phone Allowance - AJennings 15.0002/28/2025
001-0000-10407-00 Stratus Networks, Inc 03/25 Service Acct# 7382 - for Elections 33.3903/11/2025
001-0000-10407-00 Stratus Networks, Inc 03/25 Service Acct# 7382 - for Township Assessor 98.4003/11/2025
001-0000-10407-00 Stratus Networks, Inc 03/25 Service Acct# 7483 501.7603/11/2025
001-0000-10701-00 Infotech Inc 2026 portion of Appia Construction Administration yearly softwar 3,780.00 000009295703/11/2025
001-0000-10701-00 Pen-Link, Ltd 01/26 - 05/26 - Software Maintenance & Support 1,152.6303/11/2025
001-0000-10701-00 Office Specialists, Inc.01/26 - 02/26 - SME License 413.1003/11/2025
001-0000-10701-00 Mobile Communications America Inc 01/26 - 02/26 -Renewal of License for 29 Car & Body Worn Cameras 966.8603/11/2025
001-0000-10701-00 Mobile Communications America Inc 01/26 - 02/26 -Renewal of License for 7 Car & Body Worn Cameras 233.3803/11/2025
001-0000-10801-00 Advance Auto Parts Wiper Blades 65.9202/28/2025
001-0000-10801-00 Advance Auto Parts Starter Solenoid 40.3503/11/2025
001-0000-10801-00 Advance Auto Parts Solenoid 28.9402/28/2025
001-0000-10801-00 Advance Auto Parts Solenoid 40.3502/28/2025
001-0000-10801-00 Valley Distribution Corp.Engine Oil 795.9502/28/2025
001-0000-10801-00 Napa Auto Parts Fuse Holder 6.7802/28/2025
001-0000-10801-00 Napa Auto Parts Led Lighting 20.7802/28/2025
001-0000-20101-00 CITY OF BUSHNELL Refund Overpayment 20.0003/11/2025
001-0000-20101-00 DAIRY QUEEN Refund Overpayment 20.0003/11/2025
001-0000-20101-00 J & P BROTHERS INC Overpayment on 2024 Taxes 3.7303/11/2025
001-0000-20101-00 F&M BANK Refund Overpayment 175.0003/11/2025
001-0000-20101-00 CHARLES WESTLUND Refund Overpayment 25.0003/11/2025
001-0000-20101-00 VILLAGE OF OQUAWKA Refund Overpayment 20.0003/11/2025
001-0000-20101-00 PET SUPPLIES PLUS HOLDING LLC Refund Overpayment 50.0003/11/2025
001-0000-20102-00 Birkeys Farm Store, Inc Credit Invoice #303017 Veh# 123 -188.9603/11/2025
001-0000-20102-00 Supreme Radio Communications, Inc.Antennas, Cable Kit, Connectors, Hole Plugs 1,830.9603/11/2025
001-0000-20102-00 Supreme Radio Communications, Inc.Installed Radios in Trucks 946.9703/11/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 1
25-8005
Account Number Vendor AmountDescription PO No Date
001-0000-22007-00 Illinois Office of the Attorney General 02/25 Sex Offender Registration 0958 120.0003/11/2025
001-0000-22007-00 Illinois State Police 02/25 Offender Registration Fund 120.0003/11/2025
001-0000-22007-00 Treasurer of the State of Illinois 02/25 Sex Offender Registration Collections Fund 527 20.0003/11/2025
001-0000-37900-00 Stratus Networks, Inc 03/25 Service Acct# 7382 -11.9803/11/2025
11,616.95Subtotal for Divison: 0000
001-0105-51000-00 Baker Tilly US, LLP FY24 Audit Services 3,663.00 000009294103/11/2025
001-0105-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 10.0503/11/2025
001-0105-54000-00 Dwight White Cell Phone Allowance 30.0002/28/2025
001-0105-54000-00 Bradley Hix Cell Phone Allowance 30.0002/28/2025
001-0105-54000-00 W Wayne Dennis Cell Phone Allowance 30.0002/28/2025
001-0105-54000-00 Steve Cheesman Cell Phone Allowance 30.0002/28/2025
001-0105-54000-00 Heather Acerra Cell Phone Allowance 30.0002/28/2025
3,823.05Subtotal for Divison: 0105
001-0110-54000-00 Eric Hanson Cell Phone Allowance 30.0002/28/2025
001-0110-54000-00 Cathy St George Cell Phone Allowance 30.0002/28/2025
001-0110-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 27.5203/11/2025
001-0110-54000-00 Kristin Robinson Cell Phone Allowance 30.0002/28/2025
001-0110-61000-00 Office Specialists, Inc.Report Covers 9.3803/11/2025
001-0110-61000-00 Office Specialists, Inc.Report Covers 17.9203/11/2025
001-0110-61000-00 Office Specialists, Inc.Report Covers 16.9003/11/2025
001-0110-61700-00 Office Specialists, Inc.Computer 2,948.0003/11/2025
3,109.72Subtotal for Divison: 0110
001-0115-51000-00 Knox County Recorders Office 02/25 Laredo Service 22.8003/11/2025
001-0115-51000-00 SpringbrookSoftware LLC 02/25 Civic Pay Pad Transactions 31.5003/11/2025
001-0115-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 60.3103/11/2025
001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 30.0002/28/2025
001-0115-54000-00 Ericka Gugliotta Cell Phone Allowance 30.0002/28/2025
001-0115-54500-00 Kelli Bennewitz Mileage - CIMCO Bi-Monthly Meeting - Pekin IL - KBennewitz 75.6003/11/2025
001-0115-54500-00 Central IL Munic. Clerks B2B Seminar - Peoria IL - KBennewitz, EGugliotta 150.0003/11/2025
001-0115-61000-00 Office Specialists, Inc.Embossed Labels 251.8903/11/2025
652.10Subtotal for Divison: 0115
001-0120-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 20.1003/11/2025
001-0120-54000-00 Jessica Pease Cell Phone Allowance 30.0002/28/2025
001-0120-54000-00 Janet Lytle Cell Phone Allowance 30.0002/28/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 2
Account Number Vendor AmountDescription PO No Date
80.10Subtotal for Divison: 0120
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 465.5003/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 55.7503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 2,083.0503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 278.7503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 1,956.5003/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 1,429.7503/11/2025
001-0145-51010-00 James M Kelly, Attorney 01/25 Legal Service 16.5003/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 317.7503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 734.4903/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 947.7503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 2,750.2503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 1,074.0503/11/2025
001-0145-51010-00 James M Kelly, Attorney 01/25 Legal Service 132.0003/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 1,162.2503/11/2025
001-0145-51010-00 James M Kelly, Attorney 01/25 Legal Service 82.5003/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 278.7503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 199.7503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 135.4503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 10,544.0503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 1,661.1003/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 282.4703/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 4,122.3503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 533.9003/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 55.7503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 947.7503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 454.7503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 55.7503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 613.2503/11/2025
001-0145-51010-00 Davis & Campbell LLC 02/25 Legal Fees 2,340.0003/11/2025
001-0145-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 10.0503/11/2025
35,721.96Subtotal for Divison: 0145
001-0205-51000-00 SpringbrookSoftware LLC 02/25 Civic Pay Pad Transactions 85.0003/11/2025
001-0205-54000-00 Bobbi Chockley Cell Phone Allowance 30.0002/28/2025
001-0205-54000-00 Tanya Billeter Cell Phone Allowance 30.0002/28/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 3
Account Number Vendor AmountDescription PO No Date
001-0205-54000-00 Sharon Heiden Cell Phone Allowance 30.0002/28/2025
001-0205-54000-00 Denise Hensley Cell Phone Allowance 30.0002/28/2025
001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0002/28/2025
001-0205-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 90.9303/11/2025
001-0205-54000-00 Jennifer O'hern Cell Phone Allowance 30.0002/28/2025
355.93Subtotal for Divison: 0205
001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 30.0002/28/2025
001-0207-54000-00 Orlando Lucero Cell Phone Allowance 30.0002/28/2025
001-0207-54000-00 Cameron Lemaster Cell Phone Allowance 30.0002/28/2025
001-0207-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 30.1603/11/2025
001-0207-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 473.5003/11/2025
001-0207-55800-00 Office Specialists, Inc.02/25 - 12/25 - SME License 2,065.5003/11/2025
2,659.16Subtotal for Divison: 0207
001-0305-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 35.1803/11/2025
001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 30.0002/28/2025
65.18Subtotal for Divison: 0305
001-0306-51000-00 SpringbrookSoftware LLC 02/25 Civic Pay Pad Transactions 1.2503/11/2025
001-0306-51000-00 Knox County Recorders Office 02/25 Laredo Service 22.8003/11/2025
001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0002/28/2025
001-0306-54000-00 Eric Heiden Cell Phone Allowance 30.0002/28/2025
001-0306-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 85.4403/11/2025
001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0002/28/2025
001-0306-54000-00 Daniel Koerner Cell Phone Allowance 30.0002/28/2025
001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0002/28/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 201 N Pearl 1,240.7003/11/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 133 Blaine Ave 60.0003/11/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 887 W South 770.7003/11/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1711 S Seminary 437.2303/11/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 260 Allens 707.2303/11/2025
001-0306-61000-00 City Blue Technologies, Llc Toner 168.9603/11/2025
001-0306-61000-00 Office Specialists, Inc.Binder Clips, Sticky Notes, Forks, Knives, Spoons 32.9403/11/2025
001-0306-61000-00 Office Specialists, Inc.Dividers, Mouse, Forks, Knives, Spoons 56.7603/11/2025
3,734.01Subtotal for Divison: 0306
001-0410-51000-00 Knox County Recorders Office 02/25 Laredo Service 22.8003/11/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0410-51000-00 SpringbrookSoftware LLC 02/25 Civic Pay Pad Transactions 1.2503/11/2025
001-0410-54000-00 Jamie West Cell Phone Allowance 30.0002/28/2025
001-0410-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 80.4203/11/2025
001-0410-54000-00 Matthew Kirgan Cell Phone Allowance 30.0002/28/2025
001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0002/28/2025
001-0410-55800-00 Infotech Inc 2025 portion of Appia Construction Administration yearly softwar 5,220.00 000009295703/11/2025
001-0410-61000-00 City Blue Technologies, Llc Toner 168.9603/11/2025
5,583.43Subtotal for Divison: 0410
001-0445-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 42.3403/11/2025
001-0445-54000-00 Derek Poland Cell Phone Allowance 30.0002/28/2025
001-0445-55500-00 Advance Auto Parts Core Charge 60.0003/11/2025
001-0445-55500-00 Advance Auto Parts Disconnect 3.1203/11/2025
001-0445-55500-00 Advance Auto Parts Return Disconnect -3.1203/11/2025
001-0445-55500-00 Valley Distribution Corp.Core Charge 20.0002/28/2025
001-0445-55500-00 USA LIFT - Service 2 Post SK lift Inspections 250.0003/11/2025
001-0445-55700-00 American Pest Control Inc 02/25 Pest Service 40.0003/11/2025
001-0445-57500-00 Vestis 02/25 Services 85.6803/11/2025
001-0445-57500-00 Vestis 02/25 Services 85.6803/11/2025
001-0445-57500-00 Royal Cleaning Services 03/25 Janitorial Services 292.0003/11/2025
001-0445-57500-00 Vestis 02/25 Services 85.6803/11/2025
001-0445-62500-00 Ford of Galesburg Mirror Glass #166 99.1703/11/2025
001-0445-62500-00 Advance Auto Parts Return Filter #168 -4.3403/11/2025
001-0445-62500-00 Advance Auto Parts Filter #168 12.3103/11/2025
001-0445-62500-00 Advance Auto Parts Radiator #166 294.0903/11/2025
001-0445-62500-00 Advance Auto Parts Brake Pads #166 45.0303/11/2025
001-0445-62500-00 Advance Auto Parts Oil Filter #166 2.6503/11/2025
001-0445-62500-00 Advance Auto Parts Thermostat Kit #168 36.1103/11/2025
001-0445-62500-00 Advance Auto Parts Water Pump #168 182.1303/11/2025
001-0445-62500-00 Advance Auto Parts Filters #168 50.3703/11/2025
001-0445-62500-00 Pomp's Tire - Galesburg Tires #166 222.6203/11/2025
001-0445-62500-00 Nichols Diesel Service, Inc Glad Hands #163 45.8103/11/2025
001-0445-63000-00 Galesburg Welding, Inc Steel Angle 23.2003/11/2025
001-0445-63000-00 Batterton Auto Supply Tire Repair Patch, Vulcanizing Fluid 53.9803/11/2025
001-0445-63000-00 Advance Auto Parts Tie Back 6.9203/11/2025
001-0445-63000-00 Advance Auto Parts Tie Back 6.9203/11/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 5
Account Number Vendor AmountDescription PO No Date
2,068.35Subtotal for Divison: 0445
001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0002/28/2025
001-0450-54000-00 Robert Kelley Cell Phone Allowance 30.0002/28/2025
001-0450-54000-00 JR Knaack Cell Phone Allowance 30.0002/28/2025
001-0450-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 37.5703/11/2025
001-0450-55700-00 American Pest Control Inc 02/25 Pest Service 75.0003/11/2025
001-0450-55700-00 American Pest Control Inc 02/25 Pest Service 50.0003/11/2025
001-0450-61000-00 Office Specialists, Inc.Copy Paper, Markers 79.5903/11/2025
001-0450-62500-00 Nichols Diesel Service, Inc Credit for Inv# 125030004 Veh #107 -17.7003/11/2025
001-0450-62500-00 Birkeys Farm Store, Inc Wiper Blade #121 48.1503/11/2025
001-0450-62500-00 Blunier Implement, Inc Spring #102 145.5403/11/2025
001-0450-66500-00 The Jameson Corp Air-Tow Utility Trailer 14,350.00 000009293703/11/2025
14,858.15Subtotal for Divison: 0450
001-0510-54000-00 Christopher Hootman Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Russell Idle Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Bryan Anderson Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Magdalene Semington Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Anthony Oligney-Estill Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 220.6403/11/2025
001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Lane Mings Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Mark McLaughlin Cell Phone Allowance 30.0002/28/2025
001-0510-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0002/28/2025
001-0510-54500-00 Lane Mings Meals - Supervisor Training - Peoria IL - LMings 35.0003/11/2025
001-0510-54500-00 Phillip Parks Meals - Interview & Interrogation Class- E Moline IL - PParks 21.0003/11/2025
001-0510-54500-00 Matthew Howard Meals - Crisis Intervention - EMoline IL - MHoward 35.0003/11/2025
001-0510-54500-00 Sean Hayes Meals - High Risk Operations - Monmouth IL - SHayes 14.0003/11/2025
001-0510-54500-00 ILETSB Executive Institute Supervisory Role in the 2st Century Class - Tapscott - PS107 350.0003/11/2025
001-0510-54500-00 Noah Harlan Meals - Interview & Interrogation - E Moline IL - NHarlan 21.0003/11/2025
001-0510-54500-00 Petty Cash - Police Dept.Fuel - 02/18 - FBI NA Retrainer - Springfield IL - RIdle 20.0003/11/2025
001-0510-54500-00 Lane Mings Meals - Supervisor Training - Peoria IL - LMings 35.0003/11/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 6
Account Number Vendor AmountDescription PO No Date
001-0510-54500-00 Petty Cash - Police Dept.02/18 - FBI NA Retrainer - Springfield IL - RIdle 20.0003/11/2025
001-0510-54500-00 Mark McLaughlin Meals - Investigation Unit -On Target- Champaign IL- MMcLaughlin 79.0003/11/2025
001-0510-54500-00 Petty Cash - Police Dept.02/18 - FBI NA Retrainer - Springfield IL -KLegate 20.0003/11/2025
001-0510-55500-00 Scott Equipment, LLC Portable Generator Maintenance 129.5003/11/2025
001-0510-55700-00 American Pest Control Inc 02/25 Pest Service 55.0003/11/2025
001-0510-55700-00 American Pest Control Inc 02/25 Pest Service 55.0003/11/2025
001-0510-55700-00 American Pest Control Inc 02/25 Pest Service 65.0003/11/2025
001-0510-55800-00 Flock Group Inc Annual license for 5 Flock LPR cameras. $3,000.00 each 15,000.00 000009295903/11/2025
001-0510-55800-00 Mobile Communications America Inc 07/25 - 12/25 -Renewal of License for 7 Car & Body Worn Cameras 700.1403/11/2025
001-0510-55800-00 Mobile Communications America Inc 07/25 - 12/25 -Renewal of License for 29 Car & Body Worn Cameras 4,834.3003/11/2025
001-0510-55800-00 Pen-Link, Ltd 05/25 - 12/25 - Software Maintenance & Support 1,613.6703/11/2025
001-0510-57500-00 JSLK Management Iowa LLC 2025 Police Uniform Cleaning as per agreement.- Anderson 10.25 000009288903/11/2025
001-0510-57500-00 JSLK Management Iowa LLC 2025 Police Uniform Cleaning as per agreement. Taylor 3.86 000009288903/11/2025
001-0510-57500-00 JSLK Management Iowa LLC 2025 Police Uniform Cleaning as per agreement. Mings 20.29 000009288903/11/2025
001-0510-57500-00 JSLK Management Iowa LLC 2025 Police Uniform Cleaning as per agreement. - Ruggles 30.95 000009288903/11/2025
001-0510-57500-00 JSLK Management Iowa LLC 2025 Police Uniform Cleaning as per agreement. Anderson 10.25 000009288903/11/2025
001-0510-61000-00 Gregory R Flores Property Forms 254.0003/11/2025
001-0510-61000-00 Office Specialists, Inc.Toner 103.4803/11/2025
001-0510-62500-00 Advance Auto Parts Caliper #039 68.0803/11/2025
001-0510-62500-00 Napa Auto Parts Breaker #20 48.4903/11/2025
001-0510-65500-00 Ray O'Herron Co., Inc.Equipment for Squad Car Conversion #29 1,549.00 000009277203/11/2025
001-0510-67500-00 PH&S Products, LLC Nitrile Gloves 131.0003/11/2025
001-0510-67500-00 Ray O'Herron Co., Inc.Body Armor & Carriers - Carl & Hall 638.9703/11/2025
001-0510-67500-00 Ray O'Herron Co., Inc.Body Armor & Carriers - Carl & Hall 638.9703/11/2025
27,220.84Subtotal for Divison: 0510
001-0550-54000-00 Raymundo Martinez Cell Phone Allowance 30.0002/28/2025
001-0550-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 150.2703/11/2025
001-0550-54000-00 Joshua Simons Cell Phone Allowance 30.0002/28/2025
001-0550-54000-00 Amanda Jennings Cell Phone Allowance 15.0002/28/2025
001-0550-54500-00 Jessica Spurrier Meals - MABAS - Bloomington IL - JSpurrier 96.0003/11/2025
001-0550-54500-00 Tyler Burris Meals - MABAS - Bloomington IL - TBurris 96.0003/11/2025
001-0550-61000-00 Office Specialists, Inc.Staplers, Staples, Tape Dispensers, Scissors, Copy Paper 156.3103/11/2025
001-0550-61000-00 Office Specialists, Inc.Copy Paper, Toner, Folders, Correction Tape, Binder Clips 479.0603/11/2025
1,052.64Subtotal for Divison: 0550
001-0605-54000-00 James Pendergast Cell Phone Allowance 30.0002/28/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 7
Account Number Vendor AmountDescription PO No Date
001-0605-54000-00 Randy Hovind Cell Phone Allowance 30.0002/28/2025
001-0605-54000-00 Matthew Cain Cell Phone Allowance 30.0002/28/2025
001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0002/28/2025
001-0605-54000-00 John Seitz Cell Phone Allowance 30.0002/28/2025
001-0605-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 244.5003/11/2025
001-0605-54000-00 Jennifer Moser Cell Phone Allowance 30.0002/28/2025
001-0605-55500-00 Getz Fire Equipment Co., Inc.Oring Neck, Hydrotest Air Cyl SCBA, On Site Service 441.0003/11/2025
001-0605-55700-00 AMP Companies Inc Provide and Installed new Toilet 460.3303/11/2025
001-0605-55700-00 American Pest Control Inc 02/25 Pest Service 55.0003/11/2025
001-0605-55700-00 American Pest Control Inc 02/25 Pest Service 55.0003/11/2025
001-0605-55700-00 American Pest Control Inc 02/25 Pest Service 55.0003/11/2025
001-0605-61000-00 Office Specialists, Inc.Dry Erase Eraser 5.4503/11/2025
001-0605-61000-00 Office Specialists, Inc.Paper 23.3603/11/2025
001-0605-62500-00 Interstate Battery Systems of Central Illinois31-MHD #54 851.7003/11/2025
001-0605-62500-00 Advance Auto Parts Trailer Plug #60 9.9803/11/2025
001-0605-62500-00 Advance Auto Parts Trailer Connector #60 4.9903/11/2025
001-0605-62500-00 Napa Auto Parts Wire/Loom #059 144.5003/11/2025
001-0605-62500-00 Ray O'Herron Co., Inc.Brackets #059 156.0003/11/2025
001-0605-62500-00 Napa Auto Parts Wire #60 42.0003/11/2025
001-0605-65000-00 Office Specialists, Inc.Laundry Detergent, Dish Soap 280.6203/11/2025
001-0605-65000-00 Office Specialists, Inc.Urinal Screen, Bleach 46.7303/11/2025
001-0605-65000-00 Office Specialists, Inc.Oil Absorbent 82.5003/11/2025
001-0605-65000-00 Office Specialists, Inc.Trash Bags, Paper Towels, Dish Soap 130.6503/11/2025
001-0605-66500-00 The Knox Company Mounting bracket 60 deg angle 400.00 000009293803/11/2025
001-0605-66500-00 The Knox Company Mounting bracket flat 80.00 000009293803/11/2025
001-0605-66500-00 The Knox Company KeySecure 5 6,354.00 000009293803/11/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Promotion Hat Badge - Schmitt 45.3903/11/2025
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - BCaruana 19.9903/11/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Promotion Hat Badge - Cain 44.9603/11/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Badge Seal - Schmitt 82.7903/11/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Brass Set - Saathoff 91.6803/11/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Promotion Hat Badge - Lenz 40.5703/11/2025
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Hats - KShaw 114.8003/11/2025
001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Hats - KShaw 78.0003/11/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Promotion Hat Badge - Captain 44.9603/11/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Hat Badge BC - Promotion 44.9603/11/2025
001-0605-67500-00 Ray O'Herron Co., Inc.Hat Badge - Promotion 40.5703/11/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 8
Account Number Vendor AmountDescription PO No Date
001-0605-67500-00 MES Service Company LLC Gloves 1,763.6903/11/2025
001-0605-68600-00 Office Specialists, Inc.Nitrile Gloves 78.3903/11/2025
12,594.06Subtotal for Divison: 0605
Subtotal for Fund 001 125,195.63
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 1,017.50 000009291103/11/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class PP2 731.00 000009291803/11/2025
011-0000-66000-00 Compass Mineral America, Inc 2025 Supply of bulk rock salt 32,613.72 000009290603/11/2025
011-0000-66000-00 Compass Mineral America, Inc 2025 Supply of bulk rock salt 18,915.15 000009290603/11/2025
53,277.37Subtotal for Divison: 0000
Subtotal for Fund 011 53,277.37
013-0000-61700-00 Strictly Technology Samsung Galaxy Tab S9 FE Tablets - Vehicles 3,696.00 000009290402/28/2025
013-0000-61700-00 Strictly Technology Mounts Double Ball Mount with 2 Plates 38.76 000009290402/28/2025
013-0000-61700-00 Strictly Technology Samsung Galaxy Tab S9 FE Tablets - Vehicles 4,158.00 000009290402/28/2025
013-0000-61700-00 Strictly Technology Otterbox tablet case - Black 713.66 000009290402/28/2025
8,606.42Subtotal for Divison: 0000
Subtotal for Fund 013 8,606.42
014-0000-64500-00 Vulcan, Inc.Reflective Sheeting 3,001.9003/11/2025
014-0000-64500-00 Galesburg Electric, Inc.Screwdriver, Utility Knife, Breaker, Pull Line, Tape 254.7603/11/2025
014-0000-64500-00 Galesburg Electric, Inc.Snap-In Knockout Blank 31.5003/11/2025
014-0000-64500-00 Galesburg Electric, Inc.Loop Sealant Air Gun Front Cap 226.5803/11/2025
014-0000-66000-00 Galesburg Electric, Inc.Electrical Box, Toggle 19.7703/11/2025
014-0000-66500-00 Blunier Implement, Inc Boss Steel V-DXT Snow Plow 8,275.17 000009294903/11/2025
11,809.68Subtotal for Divison: 0000
Subtotal for Fund 014 11,809.68
016-0000-54000-00 Michael Ingles Cell Phone Allowance 30.0002/28/2025
016-0000-54000-00 Allison Buccalo Cell Phone Allowance 30.0002/28/2025
016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0002/28/2025
016-0000-54000-00 Andrew Swanson Cell Phone Allowance 30.0002/28/2025
016-0000-54000-00 Paul Vannaken Cell Phone Allowance 30.0002/28/2025
016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0002/28/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 9
Account Number Vendor AmountDescription PO No Date
180.00Subtotal for Divison: 0000
Subtotal for Fund 016 180.00
018-0000-55500-00 Pomp's Tire - Galesburg Put Tires & Rims on #122 633.8503/11/2025
018-0000-62500-00 Napa Auto Parts Spring/Holder #135 22.9803/11/2025
018-0000-62500-00 Midstate Manufacturing, Inc.Lines, Hoses #135 543.0803/11/2025
018-0000-62500-00 Nichols Diesel Service, Inc Valve #130 42.0203/11/2025
018-0000-62500-00 Koenig Body & Equipment, Inc.Gate Cylinder #112 126.3003/11/2025
018-0000-62500-00 Heritage Tractor LLC Filters #128 91.6903/11/2025
018-0000-62500-00 Advance Auto Parts Filters #128 43.0003/11/2025
018-0000-62500-00 Key Equipment & Supply Co Hyd Filter #128 461.1403/11/2025
1,964.06Subtotal for Divison: 0000
Subtotal for Fund 018 1,964.06
019-0000-20102-00 Galesburg Community Foundation 12/24 Payments for 2% Hotel/Motel Taxes 3,231.9003/11/2025
019-0000-20102-00 AMP Companies Inc Emergency Repairs - Remove and Install City Hall Boiler 17,133.74 000009296803/11/2025
20,365.64Subtotal for Divison: 0000
019-1905-51000-00 Amilia Technologies USA Inc.02/25 Service Fee for Transactions 442.6403/11/2025
019-1905-51000-00 US Sterling Capital Corp., Inc.First Western Federal Savings Bank 240.0003/11/2025
019-1905-54000-00 Angela Buchen Cell Phone Allowance 30.0002/28/2025
019-1905-54000-00 Cathleen Gibson Cell Phone Allowance 30.0002/28/2025
019-1905-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 57.6703/11/2025
019-1905-54000-00 Don Miles Cell Phone Allowance 30.0002/28/2025
019-1905-55800-00 Amilia Technologies USA Inc.02/25 Subscription 499.0003/11/2025
019-1905-59511-00 Galesburg Tourism Fund 02/25 Tourism Agreement 15,833.3303/11/2025
019-1905-59528-00 Galesburg Community Foundation 01/25 Payments for 2% Hotel/Motel Taxes 14,031.4203/11/2025
019-1905-61000-00 Office Specialists, Inc.Folders, Binders, Paper 75.8303/11/2025
31,269.89Subtotal for Divison: 1905
019-1910-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 17.4603/11/2025
019-1910-55700-00 AMP Companies Inc Reset all Controls on Boiler 530.0003/11/2025
019-1910-55700-00 American Pest Control Inc 02/25 Pest Service 50.0003/11/2025
019-1910-65000-00 Office Specialists, Inc.Spray Bottle, Toilet Paper 91.0103/11/2025
688.47Subtotal for Divison: 1910
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 10
Account Number Vendor AmountDescription PO No Date
019-1911-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 69.8603/11/2025
019-1911-55700-00 Kone, Inc Repair of Elevator 387.2103/11/2025
019-1911-65000-00 Office Specialists, Inc.Toilet Paper, Air Freshener, Urinal Mat 108.4903/11/2025
019-1911-65000-00 Office Specialists, Inc.Paper Towels, Hand Soap 156.2903/11/2025
721.85Subtotal for Divison: 1911
019-1915-51000-00 Klingner & Associates, P.C. - Architectural GroupArchitectual services, bidding and construction administration f 2,380.00 000009285403/11/2025
019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0002/28/2025
019-1915-54000-00 Aaron Young Cell Phone Allowance 30.0002/28/2025
019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0002/28/2025
019-1915-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 37.5703/11/2025
019-1915-55700-00 American Pest Control Inc 02/25 Pest Service 40.0003/11/2025
019-1915-57500-00 Vestis 02/25 Services 74.8603/11/2025
019-1915-57500-00 Vestis 02/25 Services 74.8603/11/2025
019-1915-62500-00 Nichols Diesel Service, Inc Airbag #509 84.0003/11/2025
019-1915-62500-00 Advance Auto Parts Filter #510 2.6503/11/2025
019-1915-62500-00 Advance Auto Parts Oil #532 19.9603/11/2025
019-1915-62500-00 Advance Auto Parts Filters #500 2.6503/11/2025
019-1915-62500-00 Pomp's Tire - Galesburg Tires #510 521.5203/11/2025
019-1915-62510-00 Herr Petroleum Corp 388.5 Gal Diesel #2, Winter Additive, 474 Gal Unleaded Ethanol 2,459.30 000009288003/11/2025
019-1915-66000-00 Sherwin Williams Co.Paint 266.7003/11/2025
019-1915-66000-00 Galesburg Electric, Inc.Conduit, Box Covers, Screwdriver, Twist Locks, Beam Clamps 148.4503/11/2025
6,202.52Subtotal for Divison: 1915
019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0002/28/2025
019-1920-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 27.5203/11/2025
019-1920-55000-00 Central Illinois GCSA 2025 Membership Central Illinois GSCA 100.0003/11/2025
019-1920-55700-00 American Pest Control Inc 02/25 Pest Service 55.0003/11/2025
019-1920-55700-00 A-L-L Equipment Repair Carver Pump 950.0003/11/2025
019-1920-55700-00 Robert Smith Carpet Cleaning & Tile Cleaning 555.0003/11/2025
019-1920-55700-00 Ostrander Window Cleaning Cleaned Windows on Building Inside and Outside 300.0003/11/2025
019-1920-57500-00 Vestis 02/25 Services 58.2303/11/2025
019-1920-57500-00 Vestis 02/25 Services 58.2303/11/2025
019-1920-61000-00 Office Specialists, Inc.Name Badges 74.2303/11/2025
019-1920-62500-00 Heritage Tractor LLC Filters #568 25.7903/11/2025
019-1920-62500-00 Heritage Tractor LLC Filter/Cab #561 44.5903/11/2025
019-1920-62500-00 Heritage Tractor LLC Hose #561 104.4603/11/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 11
Account Number Vendor AmountDescription PO No Date
019-1920-62500-00 Advance Auto Parts Filters #561 45.8303/11/2025
019-1920-62500-00 Advance Auto Parts Filters #554 19.7703/11/2025
019-1920-62500-00 Advance Auto Parts Filter #554 6.4203/11/2025
019-1920-62500-00 Advance Auto Parts Filter #568 32.8303/11/2025
019-1920-62500-00 Advance Auto Parts Filters #568 2.6503/11/2025
019-1920-62500-00 Advance Auto Parts Filters #569 35.4803/11/2025
019-1920-62500-00 Midstate Manufacturing, Inc.Cylinder Kit #559 122.8503/11/2025
019-1920-62500-00 Turfwerks Ignition Switch #565 60.6403/11/2025
019-1920-62500-00 Van Wall Equipment, Inc.Seal Kits #559 508.6103/11/2025
019-1920-62510-00 Herr Petroleum Corp 223.2 Gal Diesel #2, Winter Additive, 362.1 Gal Unleaded Ethanol 1,658.17 000009293103/11/2025
019-1920-64000-00 HORNUNG'S GOLF PRODUCTS, INC Tour Wrap, Golf Gloves, Grip Tape 3,726.7903/11/2025
019-1920-64000-00 Epoch Eyewear Sunglasses 389.9703/11/2025
019-1920-64000-00 Black Clover Enterprises, LLC Hats 1,193.5003/11/2025
019-1920-64000-00 Pukka Inc Shade Makers 636.0003/11/2025
019-1920-64125-00 Butch's Pizza Inc.Pizzas 44.0003/11/2025
019-1920-64125-00 Atlantic Coca-Cola Credit Misc Concessions Supplies -543.8512/10/2024
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 203.2803/11/2025
019-1920-64125-00 SCNS SPORTS FOODS Misc Concessions 137.6003/11/2025
019-1920-65500-00 Van Wall Equipment, Inc.Bearings, Seals, Valves, Compression, Gasket 2,401.4503/11/2025
019-1920-66000-00 Galesburg Electric, Inc.Tape, Electrical Plate 33.4103/11/2025
019-1920-66000-00 Galesburg Electric, Inc.Light Bulbs 13.0803/11/2025
019-1920-66000-00 Grainger, Inc.Motors 214.5403/11/2025
019-1920-66500-00 MTI Distributing, Inc Turf Align Pro 48.6003/11/2025
13,374.67Subtotal for Divison: 1920
019-1925-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 10.0503/11/2025
10.05Subtotal for Divison: 1925
019-1935-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 40.2103/11/2025
019-1935-57500-00 Vestis 02/25 Services 454.4803/11/2025
019-1935-57500-00 Vestis 02/25 Services 454.4803/11/2025
949.17Subtotal for Divison: 1935
019-1940-64000-00 Holidaygoo Plastic Easter Eggs 785.0003/11/2025
019-1940-64125-00 Atlantic Coca-Cola Misc Concessions 195.5602/10/2025
019-1940-64125-00 Atlantic Coca-Cola Misc Concessions 184.9002/10/2025
1,165.46Subtotal for Divison: 1940
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 12
Account Number Vendor AmountDescription PO No Date
019-1945-55700-00 Dowers Roofing, Inc.Clean & Applied New Sealant on Roof Drain 250.0003/11/2025
250.00Subtotal for Divison: 1945
019-1950-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 10.0503/11/2025
10.05Subtotal for Divison: 1950
019-1955-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 10.0503/11/2025
019-1955-65000-00 Office Specialists, Inc.Toilet Cleaner 46.1303/11/2025
019-1955-65000-00 Office Specialists, Inc.Bleach, Urinal Screens 89.5303/11/2025
019-1955-68500-00 Tri-State Water Misc Chemicals 3.0003/11/2025
019-1955-68500-00 Hawkins, Inc Azone, pH Down Lo 400.7703/11/2025
549.48Subtotal for Divison: 1955
019-1965-54000-00 David Vandermeer Cell Phone Allowance 30.0002/28/2025
019-1965-57500-00 Vestis 02/25 Services 39.4403/11/2025
019-1965-57500-00 Vestis 02/25 Services 39.4403/11/2025
019-1965-61000-00 Office Specialists, Inc.Ink Cartridges 180.7303/11/2025
019-1965-62500-00 Birkeys Farm Store, Inc Gasket Kit #582 79.4203/11/2025
019-1965-62500-00 Advance Auto Parts Filters #589 23.1003/11/2025
019-1965-62500-00 Advance Auto Parts Filter #589 11.4103/11/2025
019-1965-62500-00 Advance Auto Parts Filter #589 22.8203/11/2025
019-1965-62500-00 Advance Auto Parts Filter #589 11.4103/11/2025
019-1965-62500-00 Advance Auto Parts Filter #586 11.7803/11/2025
019-1965-62500-00 Birkeys Farm Store, Inc Switch #582 237.0103/11/2025
019-1965-62500-00 Advance Auto Parts Filters #585 57.7003/11/2025
019-1965-62500-00 Advance Auto Parts Filters #586 28.9903/11/2025
019-1965-62500-00 Advance Auto Parts Fitlers #587 28.9903/11/2025
019-1965-62500-00 Scott Equipment, LLC Belt #589 75.0003/11/2025
019-1965-62500-00 Napa Auto Parts Filters #587 44.9803/11/2025
019-1965-62500-00 Napa Auto Parts Clamp #589 21.3903/11/2025
019-1965-62500-00 Scott Equipment, LLC Wheels & Tires #587 332.0003/11/2025
019-1965-62500-00 Midstate Manufacturing, Inc.Cylinder Kit #582 68.3403/11/2025
019-1965-65500-00 Scott Equipment, LLC Blades for Mowers 191.2503/11/2025
1,535.20Subtotal for Divison: 1965
019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0002/28/2025
30.00Subtotal for Divison: 1975
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 13
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 019 77,122.45
020-0000-52300-00 West Central FS, Inc 18.70 Gal - LP Gas 34.6003/11/2025
020-0000-52300-00 West Central FS, Inc 414.00 Gal - LP Gas 765.9003/11/2025
800.50Subtotal for Divison: 0000
Subtotal for Fund 020 800.50
023-0000-20103-00 USA Excavation & Recycling LLC Release Retainage -Demolition - 2069 Windish Dr & 215 N Academy 17,000.0003/11/2025
023-0000-20103-00 USA Excavation & Recycling LLC Retainage - Demolition of 2069 Windish Dr & 215 N Academy -2,000.0003/11/2025
023-0000-20103-00 USA Excavation & Recycling LLC Release Retainage - Demolition - 2069 Windish Dr &215 N Academy 17,000.0003/11/2025
023-0000-55420-00 USA Excavation & Recycling LLC CO #1 for Demolition of 2069 Windish Dr - Additional asbestos re 6,489.44 000009283803/11/2025
023-0000-55420-00 USA Excavation & Recycling LLC Demolition of 215 N Academy St as per bid specifications 18,228.02 000009283803/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 286 Fulton 1,757.0403/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 917 W Third 743.3703/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 494 Clark 1,600.6003/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 946 S Pearl 1,230.8503/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 61 N Elm 1,745.3603/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 362 W Fourth 1,446.4003/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 751 Michigan 1,842.9203/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 874 S Seminary 1,088.6303/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - Conex Fire Training Tower 515.8903/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 404 W Brooks 2,211.1003/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 1149 McClure 1,407.0703/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 84 Division 1,964.0703/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 793 S Seminary 2,587.1303/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 1041 Lancaster 1,213.8203/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 1911 Main St 2,247.6103/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - Paint Building Garage 545.7803/11/2025
023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Services - 1290 Day St 1,722.4403/11/2025
023-0000-55420-00 USA Excavation & Recycling LLC CO #1 for Demolition of 2069 Windish Dr - Additional asbestos re 1,771.98 000009283803/11/2025
023-0000-83100-00 Lambasio, Inc.Repair Sink Leak, Install New Cabinet,Top & Faucet - 835 Pine St 1,389.8503/11/2025
023-0000-83100-00 Mechanical Service Inc.Replaced Furnace - 168 Blaine Ave 4,180.0003/11/2025
89,929.37Subtotal for Divison: 0000
Subtotal for Fund 023 89,929.37
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 14
Account Number Vendor AmountDescription PO No Date
024-0000-83100-00 Galesburg Museums, Inc 01/25 - 03/25 Discovery Depot Grant 25,000.0003/11/2025
25,000.00Subtotal for Divison: 0000
Subtotal for Fund 024 25,000.00
026-0000-51000-00 Baker Tilly US, LLP FY24 Audit Services 62.00 000009294103/11/2025
62.00Subtotal for Divison: 0000
Subtotal for Fund 026 62.00
030-0320-54000-00 Dedra Mannon Cell Phone Allowance 30.0002/28/2025
030-0320-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 34.9303/11/2025
030-0320-55500-00 Cozadd Diesel Service, Inc Towed Bus #465 to Bus Garage 350.0002/28/2025
030-0320-61000-00 Office Specialists, Inc.Pens, Wrist Pad, Markers, Hole Punch, Paper 143.5002/28/2025
030-0320-62500-00 Advance Auto Parts Lift Support 18.9902/28/2025
030-0320-62500-00 Napa Auto Parts Alternator, Core Deposit, V-Ribbed Belt 318.2802/28/2025
030-0320-62500-00 Napa Auto Parts Alternator, Core Deposit 383.1902/28/2025
030-0320-62500-00 Napa Auto Parts Ball Joints 111.1602/28/2025
030-0320-62500-00 Napa Auto Parts Return Core Deposit -66.0002/28/2025
030-0320-62500-00 Napa Auto Parts Tie Rods, Steering Stabilizer 284.6402/28/2025
030-0320-62500-00 Napa Auto Parts Coolant Cap 10.3902/28/2025
030-0320-62500-00 Napa Auto Parts Water Pump 46.5002/28/2025
030-0320-62500-00 Napa Auto Parts Bushing 43.9402/28/2025
030-0320-62500-00 Napa Auto Parts Water Pump 98.6302/28/2025
030-0320-62510-00 Herr Petroleum Corp 238.6 Gal Unleaded Ethanol 653.54 000009287902/28/2025
030-0320-62510-00 Herr Petroleum Corp 277.5 Gal Unleaded Ethanol 774.84 000009287902/28/2025
030-0320-62510-00 Herr Petroleum Corp 224.1 Gal Unleaded Ethanol 613.83 000009287902/28/2025
030-0320-62510-00 Herr Petroleum Corp 199.1 Gal Unleaded Ethanol 514.59 000009287902/28/2025
030-0320-62510-00 Herr Petroleum Corp 268.1 Gal Unleaded Ethanol 747.36 000009287902/28/2025
030-0320-62510-00 Herr Petroleum Corp 304.4 Gal Unleaded Ethanol 848.54 000009287902/28/2025
030-0320-62510-00 Herr Petroleum Corp 303.7 Gal Unleaded Ethanol 784.94 000009287902/28/2025
6,745.79Subtotal for Divison: 0320
030-0370-51000-00 Baker Tilly US, LLP FY24 Audit Services 175.00 000009294103/11/2025
030-0370-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 84.6803/11/2025
030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0002/28/2025
030-0370-55500-00 Nichols Diesel Service, Inc State & Fed Tests Unit 2001 58.5002/28/2025
030-0370-55700-00 Howe Overhead Doors, Inc.Serviced Door, Replaced Wires, Screws, Rollers Adjusted Drums 657.5002/28/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 15
Account Number Vendor AmountDescription PO No Date
030-0370-55700-00 American Pest Control Inc 02/25 Pest Service 65.0002/28/2025
030-0370-55700-00 Howe Overhead Doors, Inc.Serviced Door & Operator, Replaced Strut, Seals, Lights 3,998.2002/28/2025
030-0370-55700-00 American Pest Control Inc 02/25 Pest Service 65.0002/28/2025
030-0370-55700-00 Appliance Parts Service Depot, Inc Repair of Ice Maker 75.0002/28/2025
030-0370-57500-00 Cintas, Inc 02/25 Service 198.7202/28/2025
030-0370-57500-00 Cintas, Inc 02/25 Service 329.3402/28/2025
030-0370-62500-00 Napa Auto Parts Caliper, Core Deposit 128.1202/28/2025
030-0370-62500-00 Napa Auto Parts Dsl Fluid Heater 245.7402/28/2025
030-0370-62500-00 Napa Auto Parts Calipers, Core Deposits 303.4002/28/2025
030-0370-62500-00 Napa Auto Parts DEF Heater 262.9902/28/2025
030-0370-62500-00 Napa Auto Parts Brake Pad, Oil Filter 134.0102/28/2025
030-0370-62500-00 Napa Auto Parts Gasket 35.8802/28/2025
030-0370-62500-00 Napa Auto Parts Battery, Core Deposit 409.7802/28/2025
030-0370-62500-00 Napa Auto Parts Steering Stabilizer, Fleet Pads, Brake Cleaner 273.9302/28/2025
030-0370-62500-00 Napa Auto Parts Brake System 156.2702/28/2025
030-0370-62500-00 Gillig Hydraulic Fan Kit 1,226.4702/28/2025
030-0370-62510-00 Herr Petroleum Corp 496 Gal Diesel #2, 124.1 Gal Diesel #1, Winter Fuel Additive 1,985.56 000009287902/28/2025
030-0370-62510-00 Herr Petroleum Corp 253 Gal Diesel #2, 63.4 Gal Diesel #1, Winter Additive 998.43 000009287902/28/2025
030-0370-62510-00 Herr Petroleum Corp 140.2 Gal Diesel #2, 44 Gal Diesel #1, Winter Fuel Additive 580.95 000009287902/28/2025
030-0370-62510-00 Herr Petroleum Corp 357 Gal Diesel #2 1,113.75 000009287902/28/2025
030-0370-65500-00 Advance Auto Parts Lift Supports 50.5602/28/2025
13,642.78Subtotal for Divison: 0370
Subtotal for Fund 030 20,388.57
049-0000-51000-00 Baker Tilly US, LLP FY24 Audit Services 25.00 000009294103/11/2025
25.00Subtotal for Divison: 0000
Subtotal for Fund 049 25.00
053-0000-51000-00 Great Eastern Mgmt., Inc.American Plus Bank 198.0003/11/2025
053-0000-51000-00 US Sterling Capital Corp., Inc.Citizens Progressive Bank 490.0003/11/2025
053-0000-51000-00 US Sterling Capital Corp., Inc.First Internet Bank of Indiana 240.0003/11/2025
928.00Subtotal for Divison: 0000
Subtotal for Fund 053 928.00
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 16
Account Number Vendor AmountDescription PO No Date
057-0000-61700-00 Office Specialists, Inc.Computer, Monitors, Webcam, APC 4,159.0003/11/2025
057-0000-61700-00 Office Specialists, Inc.CRP replacement for sign shop computer - NUC, UPS, USB Hub, OEM 1,458.33 000009294803/11/2025
057-0000-61700-00 Office Specialists, Inc.CRP replacement for Garage Parts room computer - NUC, UPS, USB H 1,518.33 000009294803/11/2025
057-0000-61700-00 Office Specialists, Inc.CRP replacement for Jessica Pease - NUC, UPS, USB Hub, Speakers 1,223.34 000009294803/11/2025
057-0000-61700-00 Office Specialists, Inc.CRP replacement for Justin McNaughtr - NUC, UPS, USB Hub, mouse 1,223.33 000009294803/11/2025
057-0000-61700-00 Office Specialists, Inc.CRP replacement for Finance Register 3 - NUC, UPS, USB Hub, Dual 1,459.34 000009294803/11/2025
057-0000-61700-00 Office Specialists, Inc.CRP replacement for Michelle Boos - NUC, UPS, USB Hub, 50" monit 1,952.33 000009294803/11/2025
12,994.00Subtotal for Divison: 0000
Subtotal for Fund 057 12,994.00
058-0000-51000-00 US Sterling Capital Corp., Inc.Plains Commerce Bank 240.0003/11/2025
058-0000-51000-00 US Sterling Capital Corp., Inc.Caldwell Bank & Trust Co 490.0003/11/2025
058-0000-51000-00 Great Eastern Mgmt., Inc.Spiritbank 258.4103/11/2025
988.41Subtotal for Divison: 0000
Subtotal for Fund 058 988.41
059-0000-76000-00 Miller Trucking & Excavating Install Drainage System at Bunker Links Golf Course on Holes 1, 54,499.50 000009283703/11/2025
54,499.50Subtotal for Divison: 0000
Subtotal for Fund 059 54,499.50
061-0000-20101-00 SALAI NAWN Refund Check 065264-002, 439 S HENDERSON ST 103.0103/05/2025
061-0000-20101-00 JAKE MARTIN Refund Check 061871-001, 1101 HAWKINSON AVE 6 90.7803/06/2025
061-0000-20101-00 ROBERT LONG Refund Check 058394-008, 1319 S SEMINARY ST 48.0103/05/2025
061-0000-20101-00 TLR LLC Refund Check 052642-021, 1801 CLAY DR 120.1102/26/2025
061-0000-20101-00 JO WHITLATCH Refund Check 011422-023, 1212 KLEIN AVE 160.0003/05/2025
061-0000-20101-00 CARMAN MOSBY Refund Check 067910-000, 330 COUNTRY ELMS EST 22.5803/05/2025
061-0000-20101-00 BETTY SORNBERGER Refund Check 005462-001, 1191 E MAIN ST UPPER 51.0802/26/2025
061-0000-20101-00 BILLIE SHORE Refund Check 065171-000, 802 ELM ST 120.9403/05/2025
061-0000-20101-00 CASEY PERKINS Refund Check 054688-001, 1316 S KELLOGG ST 103.0103/05/2025
061-0000-20101-00 CURTIS SCHARFENBERG Refund Check 066070-002, 388 LAWRENCE AVE 100.9703/05/2025
061-0000-20101-00 CYNTHIA TEEL Refund Check 047069-000, 378 IRWIN ST 48.7602/26/2025
061-0000-20101-00 REDBUD RESIDENTIAL LLC Refund Check 065474-005, 1067 MONROE ST 120.1102/26/2025
061-0000-20101-00 BETTY SORNBERGER Refund Check 005462-002, 1191 E MAIN ST LOWER 82.0102/26/2025
061-0000-20101-00 SANDRA VANDUYN Refund Check 007618-001, 68 N HENDERSON ST 27.5503/05/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 17
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 JERI SHORT Refund Check 009748-006, 817 E FOURTH ST 81.6303/06/2025
061-0000-20101-00 LARRY SCHILLER Refund Check 049051-000, 1843 INDIANA DR 77.0102/27/2025
061-0000-20101-00 RUSSELL SHARP Refund Check 018091-002, 585 E SECOND ST 70.6602/26/2025
061-0000-20101-00 WILLIAM MCCLENDON Refund Check 053009-002, 1054 S ACADEMY ST 122.0102/26/2025
061-0000-20101-00 LANDER RICHARDSON Refund Check 062408-001, 1015 E SOUTH ST 14.7503/05/2025
061-0000-20101-00 SERGE MUTEZ Refund Check 062660-000, 1473 MONROE ST 2.7103/05/2025
061-0000-20101-00 JOHN HUIZENGA Refund Check 050334-003, 292 INDIANA AVE 73.4903/05/2025
061-0000-20101-00 FISCHER WEST PROPERTIES INC Refund Check 009983-010, 1138 W MAIN ST 120.1102/26/2025
061-0000-20101-00 TORRIE HILLIER Refund Check 051529-002, 1599 MCKNIGHT ST 18.0103/05/2025
061-0000-20101-00 DANIEL EARNHART Refund Check 062951-001, 1156 RUSSELL AVE 49.1802/26/2025
061-0000-20101-00 RUTH CARTER Refund Check 025619-000, 2223 CATHERINE ST 43.0103/05/2025
061-0000-20101-00 COMMUNITY DEVELOPMENT INSTITUTE HEAD STARTRefund Check 067406-002, 277 E TOMPKINS ST 57.0103/06/2025
061-0000-20101-00 MARTY COOPER Refund Check 067345-000, 6 LORRAINE DR 3.6702/26/2025
061-0000-20101-00 RICHARD BRUYN Refund Check 053189-000, 374 JUSTIN DR 47.5503/05/2025
061-0000-20101-00 BLAZE BURFORD Refund Check 016824-002, 973 N FARNHAM ST 30.6003/05/2025
061-0000-20101-00 RONALD BAUMGARDNER Refund Check 015314-003, 1032 MONMOUTH BLVD 58.1803/05/2025
061-0000-20102-00 Roanoke Concrete Products Co Class PP-2 Type 2 509.2503/11/2025
061-0000-51000-00 SpringbrookSoftware LLC 02/25 Civic Pay Pad Transactions 170.0003/11/2025
061-0000-51000-00 Knox County Recorders Office 02/25 Laredo Service 22.8003/11/2025
061-0000-51000-00 US Sterling Capital Corp., Inc.MCS Bank 240.0003/11/2025
061-0000-51000-00 Donohue & Associates, Inc 2025 CONSULTING SERVICES AGREEMENT FOR SCADA MAINTENANCE 360.00 000009293303/11/2025
061-0000-51000-00 Baker Tilly US, LLP FY24 Audit Services 713.00 000009294103/11/2025
061-0000-51010-00 James M Kelly, Attorney 01/25 Legal Service 3,626.6003/11/2025
061-0000-54000-00 Francis Rutledge Cell Phone Allowance 30.0002/28/2025
061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0002/28/2025
061-0000-54000-00 Justin McDonald Cell Phone Allowance 30.0002/28/2025
061-0000-54000-00 Scott Seiberlich Cell Phone Allowance 30.0002/28/2025
061-0000-54000-00 Jerami Brown Cell Phone Allowance 30.0002/28/2025
061-0000-54000-00 Roger Mettler Cell Phone Allowance 30.0002/28/2025
061-0000-54000-00 Stratus Networks, Inc 03/25 Service Acct# 7382 125.4003/11/2025
061-0000-55500-00 Scott Equipment, LLC Repair of Concrete Saw 167.2203/11/2025
061-0000-55700-00 Lock & Key Shop LLC Commercial Services of Locksmith 240.0003/11/2025
061-0000-55700-00 American Pest Control Inc 02/25 Pest Service 40.0003/11/2025
061-0000-61000-00 Office Specialists, Inc.Copy Paper 48.9903/11/2025
061-0000-61000-00 Office Specialists, Inc.Pens, Scissors, Highlighters 63.0703/11/2025
061-0000-61800-00 Office Specialists, Inc.Chair 943.8403/11/2025
061-0000-66000-00 Galesburg Electric, Inc.Conduit, Switches, Lights, Wire, Connectors 422.2903/11/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 18
Account Number Vendor AmountDescription PO No Date
061-0000-66000-00 Galesburg Welding, Inc Steel Rod 37.5503/11/2025
061-0000-66000-00 Galesburg Builders Supply, Inc Premier Cold Mix 499.8003/11/2025
061-0000-66000-00 Core & Main Rep Clip 532.6803/11/2025
061-0000-66000-00 Core & Main Grip Rings 325.4403/11/2025
061-0000-66000-00 Core & Main Depth Cartridge Filters 78.8403/11/2025
061-0000-66000-00 Core & Main Bolt & Nut Kit 455.9303/11/2025
061-0000-66000-00 USA Bluebook, Inc.Degreaser, Anti-Seize 110.8903/11/2025
061-0000-66500-00 Connor Co., Inc.Saw Blades 167.0403/11/2025
061-0000-68500-00 USA Bluebook, Inc.Misc Chemicals 780.4803/11/2025
061-0000-68500-00 Hawkins, Inc 2025 Gas Chlorine for Water Division as per your bid. Will orde 5,166.00 000009288803/11/2025
061-0000-68700-00 Core & Main Water Meters 1,905.9003/11/2025
061-0000-68700-00 Core & Main Water Meters 2,520.0003/11/2025
22,521.51Subtotal for Divison: 0000
Subtotal for Fund 061 22,521.51
067-0000-51000-00 Baker Tilly US, LLP FY24 Audit Services 262.00 000009294103/11/2025
067-0000-51000-00 SpringbrookSoftware LLC 02/25 Civic Pay Pad Transactions 85.0003/11/2025
067-0000-51000-00 Knox County Recorders Office 02/25 Laredo Service 22.8003/11/2025
067-0000-59501-00 Knox County Landfill 01/25 Service Acct# 121 29,358.3602/28/2025
29,728.16Subtotal for Divison: 0000
Subtotal for Fund 067 29,728.16
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 60.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 60.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 195.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 195.0003/11/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 150.0003/11/2025
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 19
Account Number Vendor AmountDescription PO No Date
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0003/11/2025
078-0000-56531-00 Illinois Casualty Company 01/25 - 03/25 Liquor Liability Bunker Acct#200217 300.0003/11/2025
078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 01/09/25 Acct# 133615834 767.9903/11/2025
078-0000-56535-00 Orthoworks, S.C.Workers Comp - DOS 02/19/25 - Pat Act# 11588863A 107.9103/11/2025
078-0000-56535-00 OSF Occupational Medicine Workers Comp - DOS 02/10/25 - Acct# 0022350300 107.9103/11/2025
078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 02/19/25 - Act# AA16113941 172.6003/11/2025
078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 02/13/25 - Act# AA16113941 301.4003/11/2025
078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 02/14/25 - Act# AA16113941 280.8903/11/2025
078-0000-56535-00 James M Kelly, Attorney 01/25 Legal Service 1,245.8803/11/2025
078-0000-56535-00 James M Kelly, Attorney 01/25 Legal Service 392.0703/11/2025
078-0000-56535-00 James M Kelly, Attorney 01/25 Legal Service 214.5003/11/2025
078-0000-56535-00 James M Kelly, Attorney 01/25 Legal Service 132.0003/11/2025
078-0000-56535-00 James M Kelly, Attorney 01/25 Legal Service 247.5003/11/2025
078-0000-56535-00 James M Kelly, Attorney 01/25 Legal Service 214.5003/11/2025
078-0000-56535-00 James M Kelly, Attorney 01/25 Legal Service 429.0003/11/2025
078-0000-56535-00 James M Kelly, Attorney 01/25 Legal Service 115.5003/11/2025
6,274.65Subtotal for Divison: 0000
Subtotal for Fund 078 6,274.65
091-0000-20102-00 Galesburg Sanitary Dist.01/25 Lien & Collection Fees -96.8803/11/2025
091-0000-20102-00 Galesburg Sanitary Dist.02/25 Credit Card Processing Fees -3,149.5103/11/2025
091-0000-20102-00 Galesburg Sanitary Dist.01/25 Postage for Liens -28.0603/11/2025
091-0000-20102-00 Galesburg Sanitary Dist.03/25 Sanitary District Fees - Less 3% Collection Fee -17,546.1603/11/2025
091-0000-22003-00 Galesburg Sanitary Dist.03/25 Sanitary District Fees 584,872.1103/11/2025
564,051.50Subtotal for Divison: 0000
Subtotal for Fund 091 564,051.50
Report Total: 1,106,346.78
AP-Transactions by Account (03/12/2025 - 10:20 AM)Page 20
Check Date Check #Vendor Name Description Account #Amount
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 024-0000-47500 40.44
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0207-47500 63.00
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 061-0000-47500 212.85
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0510-47500 453.60
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 020-0000-47500 7.20
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0110-47500 100.80
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 017-0000-47500 10.80
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Vision Insurance Premium 078-0000-20315 3,049.24
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0550-47500 93.60
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 018-0000-47500 45.00
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0410-47500 108.00
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 023-0000-47500 5.40
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0115-47500 72.00
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 078-0000-47500 14.04
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0450-47500 63.00
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0306-47500 167.28
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0305-47500 39.48
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 019-1920-47500 72.00
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 019-1905-47500 136.80
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0120-47500 45.36
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 067-0000-47500 1.80
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0445-47500 27.00
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0205-47500 208.80
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 030-0370-47500 58.50
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 001-0605-47500 180.00
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 030-0320-47500 58.50
2/25/2025 0 Dearborn National Life Insurance Co.03/25 Life Insurance Premium 014-0000-47500 72.00
2/25/2025 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 2,000.00
2/27/2025 0 360 Party Zone LLC Minority/Woman Owned Business Startup incentive for 360 Party Zo 054-0000-83100 338.62
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 01147-55694 061-0000-20102 1,136.83
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 5619266895 019-1915-52000 26.31
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 01147-55694 019-0000-20102 425.02
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 01147-55694 024-0000-20102 90.76
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 01147-55694 018-0000-20102 247.36
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 01147-55694 030-0000-20102 3,515.97
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 01147-55694 061-0000-20102 16,578.67
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 01147-55694 019-0000-20102 14,899.13
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 01147-55694 020-0000-20102 2,377.65
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 01147-55694 001-0000-20102 13,198.47
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 01147-55694 024-0000-20102 75.98
2/27/2025 100726 Ameren Illinois 01/25 Service Acct# 8905699053 019-1915-52000 164.96
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872689 001-0450-52000 36.64
Advance Checks and ACH Payments as of 3/11/2025
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872654 001-0445-52000 37.13
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872663 001-0450-52000 73.32
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872613 001-0450-52000 49.27
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872692 020-0000-52000 32.41
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872681 001-0450-52000 38.68
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872709 019-1910-52000 1,002.86
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872673 001-0450-52000 6.55
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872699 001-0605-52000 118.80
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872686 020-0000-52000 28.72
2/27/2025 100727 Direct Energy Business 01/25 Service - Account #1872602 061-0000-52000 25,772.94
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872608 061-0000-52000 85.00
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872687 001-0450-52000 41.25
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1873851 001-0450-52000 75.07
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872708 001-0605-52000 63.09
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872671 019-1915-52000 64.07
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872627 001-0450-52000 37.96
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872690 030-0320-52000 31.26
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872649 001-0450-52000 41.86
2/27/2025 100727 Direct Energy Business 12/24 Service - Acct# 1872602 061-0000-52000 24,103.71
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872694 001-0510-52000 57.07
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872712 019-1915-52000 88.01
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872615 001-0630-52000 39.97
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872637 019-1915-52000 46.34
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872638 019-1915-52000 85.99
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872646 061-0000-52000 33.24
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872666 001-0450-52000 39.83
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872669 001-0450-52000 35.67
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872690 030-0370-52000 72.95
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872676 019-1960-52000 110.71
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872679 001-0450-52000 35.02
2/27/2025 100727 Direct Energy Business 11/24 Service - Acct# 1872680 001-0445-52000 40.46
2/27/2025 0 Fortis Credit Card Machine 019-1920-61500 479.00
2/27/2025 100728 Harvey & Stuckel, Chartered & Richard Neal Workers Comp Settlement 078-0000-56535 68,000.00
2/27/2025 0 Hutchison Engineering, Inc Preliminary Engineering for the Simmons St Streetscape & Parking 013-0000-76000 2,543.20
2/27/2025 0 Klingner & Associates P.C.2023 Safe Routes to School Preliminary Engineering 014-0000-51000 2,912.00
2/27/2025 100729 Knox County Recorders Office File 12 Weed/Trash/Demo Liens 001-0160-51300 138.00
2/27/2025 0 Mike Hines 02/26 - Officiated V-Ball - 5 Games 019-1940-51400 200.00
2/27/2025 0 NOVA Singers Minority/Woman owned Southside Occupancy incentive 054-0000-83100 266.67
2/27/2025 0 NOVA Singers Minority/Woman owned Southside Occupancy incentive 054-0000-20102 133.33
2/27/2025 0 Quadient Leasing USA, Inc Postage For Machine 061-0000-10702 500.00
2/27/2025 0 Quadient Leasing USA, Inc Postage For Machine 061-0000-10702 500.00
2/27/2025 0 Quadient Leasing USA, Inc Postage For Machine 061-0000-10702 500.00
2/27/2025 0 Taste of Candy Minority/Woman owned Business Start up 054-0000-83100 526.28
2/27/2025 0 Taste of Candy Minority/Woman owned Business Start up 054-0000-20102 6,973.72
3/6/2025 0 Andrea Marty Minority/Woman owned Business Startup - The Griffin 054-0000-83100 112.05
3/6/2025 0 Beau Lehnhausen Meals - Fire Academy - Week 2 - Peoria IL - BLehnhausen 001-0000-10706 123.00
3/6/2025 0 Beau Lehnhausen Meals - Fire Academy - Week 3 - Peoria IL - BLehnhausen 001-0000-10706 123.00
3/6/2025 0 Bess-Tabb & Associates LLC Minority/Woman owned Business Startup incentive approved by Coun 054-0000-83100 1,846.63
3/6/2025 0 Bluefin Payment Systems 02/25 Paypad processing fees 001-0306-51000 7.86
3/6/2025 0 Bluefin Payment Systems 02/25 UB Webpayment credit card processing fee 067-0000-51000 1,980.12
3/6/2025 0 Bluefin Payment Systems 02/25 Paypad processing fees 067-0000-51000 710.80
3/6/2025 0 Bluefin Payment Systems 02/25 Paypad processing fees 061-0000-51000 1,421.57
3/6/2025 0 Bluefin Payment Systems 02/25 Paypad processing fees 001-0115-51000 198.14
3/6/2025 0 Bluefin Payment Systems 02/25 UB Webpayment credit card processing fee 061-0000-51000 3,960.25
3/6/2025 0 Bluefin Payment Systems 02/25 Paypad processing fees 001-0410-51000 7.87
3/6/2025 0 Cardconnect 02/25 Card Connect Credit card fees 019-1950-51000 1.63
3/6/2025 0 Cardconnect 02/25 Card Connect Credit card fees 019-1960-51000 54.32
3/6/2025 0 Cardconnect 02/25 Card Connect Credit card fees 019-1955-51000 86.03
3/6/2025 0 Cardconnect 02/25 Card Connect Credit card fees 019-1935-51000 54.06
3/6/2025 0 Cardconnect 02/25 Card Connect Credit card fees 019-1920-51000 12.33
3/6/2025 0 Cardconnect 02/25 Card Connect Credit card fees 019-1905-51000 560.90
3/6/2025 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 392.85
3/6/2025 0 Farmers & Mechanics Bank 02/25 F&M Bank Trust Fees 019-1905-51000 132.46
3/6/2025 0 Fortis 02/25 Credit Card fees gateway fees 019-1920-51000 10.55
3/6/2025 0 Fortis 02/25 Credit Card fees 019-1920-51000 53.33
3/6/2025 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 256.60
3/6/2025 0 Illinois Dept Employment Security 4th Quarter Unemployment Taxes 078-0000-20102 4,278.66
3/6/2025 100783 ILLOWA ILLOWA Training - 3 Inspectors 001-0306-54500 60.00
3/6/2025 0 James Nelson Meals - Fire Academy - Week 3 - Peoria IL - JNelson 001-0000-10706 123.00
3/6/2025 0 James Nelson Meals - Fire Academy - Week 2 - Peoria IL - JNelson 001-0000-10706 123.00
3/6/2025 100784 Knox County Recorders Office Total of 5 Water/Sewer/Refuse LIen Filed 061-0000-51000 63.00
3/6/2025 0 Kyle Shaw Meals - Fire Academy - Week 2 - Peoria IL - KShaw 001-0000-10706 123.00
3/6/2025 0 Kyle Shaw Meals - Fire Academy - Week 3 - Peoria IL - KShaw 001-0000-10706 123.00
3/6/2025 0 Mike Hines 03/05 - Officiated V-Ball - 4 Games 019-1940-51400 160.00
3/6/2025 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
3/6/2025 0 Taste of Candy Southside Occupancy Incentive 054-0000-83100 1,350.00
3/7/2025 0 Andrew Nelson Non Safety Boot 001-0605-67500 116.79
3/7/2025 0 Jenna Hunt Clothing Allowance for pants 001-0550-67500 75.00
Grand Total 215,782.07$
City Council Meeting
Agenda Item Overview
March 17, 2025
AGENDA ITEM: Ordinance authorizing the submittal of the Section 5311 and Downstate Public
Transit Operating Assistance Grant Applications for the period July 1, 2025 through June 30, 2026
to provide public transportation.
SUMMARY RECOMMENDATION: The Public Transportation Advisory Commission held a public
hearing on March 6, 2025. The commission unanimously recommended the City Council approve
the grant applications. The City Manager, Director of Community Development and Transit
Manager/PCOM agree with the commission's recommendation.
BACKGROUND: Each year, the City submits to the Illinois Department of Transportation (IDOT) a
grant application for the funding under the Section 5311 Transit Operating Assistance Program.
This is a Federal program administered by the State. Funds are provided to eligible applicants for
daily operating and administrative costs to run transit operations. The City’s fixed route and
paratransit programs are eligible for this federal funding. The estimated funding amount to be
received for the upcoming fiscal year is $351,507. The Section 5311 Program provides funding up
to 50 percent of the operating deficit (operating costs less revenues) and up to 80 percent of the
administrative expenses.
The second grant is the Downstate Operating Assistance Program (DOAP) Grant. The State of
Illinois currently reimburses the transit system for up to 65 percent of the total operating expenses.
For SFY 2026, IDOT stated the Downstate Operating Assistance Program appropriation is
$3,041,600 which is the same as last year’s appropriated amount. For the SFY26 budget, it is
estimated that the city will use approximately $1,977,040.
The estimated cost for this program is as follows:
Funding Source Amount
Federal Transit Administration................ $ 351,507
Downstate Operating Assistance Program... $ 1,977,040
Local....................................................... $ 654,643
Transit Revenue...................................... $ 58,410
TOTAL PROJECT COST...................... $ 3,041,600
25-1001
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: KDB Page 2 of 2
BUDGET IMPACT: If the application is not submitted there would be an estimated shortfall of up
to $351,507 in Federal funds and up to $1,977,040 in State funds to cover transit expenses based
upon anticipated expenditures and revenues for the year.
SUPPORTING DOCUMENTS:
1.Ordinance
ORDINANCE NO. ______________
AN ORDINANCE TO PROVIDE PUBLIC TRANSPORTATION IN THE CITY OF
GALESBURG, KNOX COUNTY, ILLINOIS:
WHEREAS, public transportation is an essential public purpose for which public funds
may be expended under Article 13, Section 7 of the Illinois Constitution; and
WHEREAS, the City of Galesburg wishes to provide transportation for its citizens and
become eligible for grants from the State of Illinois or any department or agency thereof, from any
unit of local government, from the Federal government or any department or agency thereof; and
WHEREAS, Illinois Compiled Statutes 740/2-1 et seq., authorizes a city to provide for
public transportation within the city limits:
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GALESBURG, KNOX COUNTY, ILLINOIS:
SECTION ONE: City of Galesburg shall hereby provide public transportation within
Knox County.
SECTION TWO: The City Clerk of the City of Galesburg shall file a certified copy of
this Ordinance, within sixty days after passage of this ordinance.
SECTION THREE: This Ordinance shall be in full force and effect from and after its
passage and approval, as required by law.
SECTION FOUR: That the Mayor of the City of Galesburg City Council is hereby
authorized and directed to execute and file on behalf of the City of Galesburg a Grant Application
to the Illinois Department of Transportation.
SECTION FIVE: That the Mayor of the City of Galesburg City Council is hereby
authorized and directed to execute and file on behalf of the City of Galesburg all required Grant
Agreements with the Illinois Department of Transportation.
Approved this ____ day of March 2025, by a roll call vote as follows:
Roll Call #: ___
Ayes: ________________________________________________________________________
_____________________________________________________________________________
Nays: ________________________________________________________________________
_____________________________________________________________________________
Absent: _______________________________________________________________________
_____________________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
________________________
Kelli R. Bennewitz, City Clerk
____________________________________________________________________________________________
Prepared by: TDM Page 1 of 1
City Council Meeting
Agenda Item Overview
March 17, 2025
AGENDA ITEM: Approve bid for purchase of new crack sealing machine.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Street
Superintendent, and Purchasing Agent recommend approving the bid from The Sherwin
Industries Inc (Milwaukee, WI) in the amount of $67,228.00 for the purchase of a 2025 Crafco
SuperShot 125 D Single Axle machine.
BACKGROUND: The Street Division rents a crack sealing machine for approximately two weeks
during the summer months. Sealing cracks in roadway pavement is a preventative maintenance
treatment that slows deterioration of the pavement and extends the life. Due to the high
demand, there are limited opportunities to rent the machine, while relying on the cooperation
of the weather and staff availability, restricting the number of projects that can be completed. If
the necessary projects are not finished, it is very difficult to re-rent the machine due to its high
demand, not to mention the extra expense. City staff determined it would be beneficial to
purchase a crack sealing machine to avoid the constraints of renting, which will allow the Street
Division to complete more crack sealing projects each year. Various brands of crack sealing
machines have been rented by the Street Division, and staff determined the Crafco brand had
the least number of issues during operation and was the preferred brand for this purchase.
Bid specifications were developed for this purchase and the bid was advertised in the Galesburg
Register Mail, made available on the city website and emailed to vendors known to provide this
type of equipment. One bid was received as a result of this request. Sherwin Industries Inc
provided a bid in the amount of $67,228.00 for a 2025 Crafco SuperShot 125 D Single Axle
machine meeting the required specifications. During the bidding process, a request was made by
another vendor to accept bids for the purchase of a nearly new Crafco rental unit as they were
unable to sell new Crafco equipment. Staff determined due to the nature of the machine and
numerous previous users, it would be best to avoid receiving a used machine with potential
existing problems. City staff recommend approval of this purchase.
BUDGET IMPACT: There are funds budgeted in the Street & Bridge Maintenance Fund (450) for
this purchase.
SUPPORTING DOCUMENTS:
1.Bid Tabulation
25-3006
CITY OF GALESBURG
Finance Department
Bid Tabulation - Crack Sealing Machine
Bid Opening: 03/5/25 11:00 AM
Attended by: T.Miller/JR Knaack
Company Sherwin Industries Inc
City, State Milwaukee, WI
Cost of Crack Sealing Machine $ 67,228.00
Brand & Model of Unit Offered:2025 Crafco SuperShot 125 D Single Axle
Delivery Date: 30-60 Days ARO
Service Center Sherwin Industries Inc
Milwaukee, WI
____________________________________________________________________________________________
Prepared by: KDB Page 1 of 1
City Council Meeting
Agenda Item Overview
March 17, 2025
AGENDA ITEM: A service contract between the City of Galesburg Transit and Knox College to
provide students, faculty and staff unlimited rides March of 2025 through February of 2026.
SUMMARY RECOMMENDATION: City of Galesburg’s Public Transportation Advisory Commission
held a meeting on March 6, 2025, and unanimously recommended approval of the bus pass
program with The City of Galesburg and Knox College. The Director of Community Development
and Transit Manager concur with their recommendation. The creation of a service contract
between these entities will make more State funds available to fund transit for the City.
BACKGROUND: This service contract allows the payment from Knox College to be counted as
local match rather than program revenue. As a local match, the contract amount will allow the
City to utilize more of the Downstate Operation Assistance Program (DOAP) funds allocated by
the State of Illinois. DOAP funds cover 65% of all transit operating costs for the City.
This service contract would not change any routes or frequency thereof to the Knox campus. All
currently enrolled Knox students, faculty and staff will continue to have unlimited access to all
City of Galesburg Transit routes during all City of Galesburg Transit operating hours between
March 2025 and February 2026. Students, faculty, and staff will use their Student/Employee ID
to access the buses.
The City of Galesburg and Knox College agreed upon a Service Contract in the amount of $3,000.
If approved, City of Galesburg Transit will track the ridership of Knox students between March
2025 and February 2026. The data gathered will be evaluated and a proposed contract amount
would be considered by PTAC and City Council for the 2026-2027 contract.
BUDGET IMPACT: Decrease in City’s contribution to Paratransit and Bus Subsidy budgets.
$3000.00 will be recorded as IDOT local match, allowing increased requisition payments from
DOAP funds.
SUPPORTING DOCUMENTS:
1.Knox College Service Contract
25-4021
____________________________________________________________________________________________
Prepared by: KDB Page 1 of 1
City Council Meeting
Agenda Item Overview
March 17, 2025
AGENDA ITEM: A service contract between the City of Galesburg and the Knox County Veterans
Assistance Commission (VAC) to provide VAC participants with curb-to-curb paratransit service
as well as unlimited fixed route rides from the date of City Council approval, through June 30,
2026, which will be tracked and billed at the current fare rates
SUMMARY RECOMMENDATION: City of Galesburg’s Public Transportation Advisory Commission
held a meeting on March 6, 2025, and unanimously recommended approval of the VAC service
contract starting upon the date of City Council approval and ending June 30, 2026. The Director
of Community Development and Transit Manager concur with their recommendation.
BACKGROUND: This service contract allows the payment from VAC to be counted as local match
rather than program revenue. As a local match, the contract amount will allow the City to utilize
more of the Downstate Operation Assistance Program (DOAP) funds allocated by the State of
Illinois. DOAP funds cover 65% of all transit operating costs for the City.
This service contract would not change any routes or frequency. All enrolled VAC clients will have
unlimited access to all City of Galesburg Public Transportation fixed routes and paratransit
services during all City of Galesburg Transit operating hours between March 2025 and June 2026.
BUDGET IMPACT: Approval of this agreement will provide for additional local match to the public
transportation budget to help to cover expenses. In addition, this agreement will support
increased tax revenue in the community by providing a transportation mechanism for more
individuals to shop in the community.
SUPPORTING DOCUMENTS:
1.VAC Service Contract
25-4022
CITY OF
(; . \ I J I◄: S I� l • I { ( �
Public Transportation Service Contract
This fee for Service Contract ("Contract") is entered into by City of Galesburg, 55 W
To mpkins Street, Galesburg, Illinois 61401 hereinafter referred to as "City" and Knox
County Veterans Assistance Commission, 121 S. Prairie Street, Suite 3, Galesburg,
Illinois 61401 hereinafter referred to as VAC. The effective date of this PILOT contract is
March 1, 2025. This agreement will expire on June 30, 2026. Prior to that date, both
parties have the opportunity to review and negotiate a new agreement going forward.
Scope and Performance of Services -Paratransit
VAC will contract with the City to provide curb-to-curb Paratransit Demand Response
Transportation Service, including curb-to-curb ADA Paratransit Service, for clients
registered for services through VAC. This will include:
1.Medical appointment and grocery shopping in any township in Knox County
connected to Galesburg township and ends in any of the Knox County townships
connected to Galesburg township or ends in Galesburg To wnship. These include
the townships of Henderson, Sparta, Knox, Orange, and Cedar.
2.Transportation to community facilities for congregate meals and other social
activities.
3.City will provide appropriately trained, certified drivers who are 21 years of age or
older, have a valid driver's license, have had a valid driver's license for at least 3
years, have demonstrated ability to exercise reasonable care in the safe
operation of the paratransit vehicles in a driving test and who have not been
convicted of reckless driving within the past 3 years
4.City will utilize paratransit vehicles that meet federal and state safety standards
and Illinois Vehicle Code
CITY OF
Pl B LI C I R :\ '.:'( :-, l' 0 K I ·\ I IO'.:'(
Billing, Payment and Record Keeping:
VAC agrees to remit payment to City within sixty (60) calendar days of invoice
for the completion of work by City.
City agrees to furnish VAC with monthly billing that includes a ridership
breakdown detailing the charges for the month. City's trip manifests are on file
and can be reviewed or a copy obtained by VAC at any reasonable time during
normal business hours.
Time Period for Performing Services: Paratransit transportation services, including ADA
Paratransit Transportation will be provided during the normal operating hours of City of
Galesburg Public Transportation system starting March 1, 2025.
Termination: This agreement may be terminated by VAC or the City of Galesburg
without cause with thirty (30) days notice. Such termination notice shall be in writing
and sent registered or certified mail via the U.S. Postal Service or hand delivered to the
business.
Knox County Veterans Assistance Commission
;2/�-Authorized VAC Representative, Title
Date
City of Galesburg
Authorized City Representative, Title
Date
____________________________________________________________________________________________
Prepared by: TDM Page 1 of 1
City Council Meeting
Agenda Item Overview
March 17, 2025
AGENDA ITEM: Agreement with Prairieland Animal Welfare Center (PAWC)
SUMMARY RECOMMENDATION: The City Manager, Acting Chief of Police, and Purchasing Agent,
recommends approval of the contract.
BACKGROUND: The agreement with PAWC for animal sheltering services will expire on March
31, 2025. The City’s legal counsel reviewed the current agreement for the upcoming renewal,
making only minor revisions which were agreed upon by both parties. PAWC will continue to
handle the sheltering and transport of animals, while staff within the Galesburg Police
Department will have sole responsibility for the enforcement of local or state laws regarding
animals.
The new agreement proposes no increase in the annual cost of $234,120 for the first two years.
The cost for the third year of the agreement will be negotiated in writing by both parties thirty
(30) days prior to the conclusion of the second term. City staff recommend approval of this
agreement.
BUDGET IMPACT: There are sufficient funds budgeted in the general fund for this service.
SUPPORTING DOCUMENTS:
1.Contract with PAWC
25-4023
AGREEMENT TO PROVIDE SHELTERING SERVICES
Definitions
"Animals" means all animals including, but not limited to dogs, cats, raccoons, skunks,
groundhogs, opossums, foxes, coyotes, bats, deer, snakes, squirrels, rabbits, birds, farm animals,
monkeys, ferrets, beavers and muskrats.
"City" means City of Galesburg, located in the County of Knox, Illinois, a municipal corporation.
"Contractor" means the Prairieland Animal Welfare Center.
"Cause" in this agreement shall mean: 1) violation of any federal or state law, or (2) violation of
Chapter 90 of the Galesburg Municipal Code, or 3) continued failure to perform duties owed to the
City, or 4) any act or omission which is a material breach of this Agreement.
"Domestic animals" means tame animals normally kept in the home (such as dogs and cats).
“Parties” means the City and the Contractor.
"Shelter" means a permanent physical facility designed, equipped and fitted to humanely house
thirty (30) animals for at least one hundred twenty (120) hours. It shall comply with all federal,
state, and city laws and regulations.
"Wild animals" means any animal other than a domestic animal.
“Impoundment” means taking an animal into custody of the Contractor until the animal is released
by the Galesburg Police Department or court order. The Animal Control Officer, or his or her
designee, for the City shall have authority to impound an animal pursuant to the City of Galesburg’s
Municipal Code § 90.006, § 90.045, § 90.047, § 90.085, and § 90.086.
“Temporary Hold” means taking an animal into custody of the Contractor on a conditional basis
until the animal may be released from custody upon the specified condition being met.
Consideration
The consideration for this Agreement is the mutual covenants of this Agreement.
Purpose of Agreement
The purpose of the agreement will be to set forth the terms and conditions under which the
Prairieland Animal Welfare Center agrees to pick up, house and dispose of animals in the City of
Galesburg. The awarded contractor will be required to provide a permanent physical facility
designed, equipped and fitted to humanely house thirty (30) animals for at least one hundred twenty
(120) hours. It shall comply with all federal, state, county and city laws and regulations.
Independent Contractor
PAWC shall provide animal control and sheltering services to City as outlined within this
Agreement as an independent contractor. Nothing within this Agreement creates a partnership,
joint venture, employer/employee, principal-and-agent, or any similar relationship between the
parties.
Terms of Agreement; Payment
1. The Agreement shall be effective for a three-year period beginning on April 1, 2025, and
concluding March 31, 2028, unless terminated sooner as provided for in the Agreement.
2. The Parties shall negotiate the contract price for the period starting April 1, 2027, and
concluding March 31, 2028. The agreement shall only remain effective if both parties agree in
writing to the negotiated price thirty (30) days prior to the conclusion of the prior term.
3. Said payment shall be made provided the Contractor submits an invoice to the City at least
seven (7) days in advance of the first Monday of the month. In addition to the invoice,
Contractor shall submit a monthly data sheet on a form provided by the City. Contractor shall
maintain records to substantiate information contained in this report. Monthly payments may
be delayed by the City if Contractor fails to submit the monthly data sheet. The payment for
any term, if said term is less than a full month, shall be prorated.
Period
Monthly Payment for
the Period Total Cost for Period
(a) April 1, 2025 - March 31,
2026 $19,510.00 $234,120.00
(b) April 1, 2026 - March 31,
2027 $19,510.00 $234,120.00
(c) April 1, 2027 - March 31,
2028
Negotiated by both
parties as set forth above
Negotiated by both
parties as set forth above
Contractor’s Covenant
The Contractor agrees:
1. To promptly respond to all animal control complaints within thirty (30) minutes of
notification at all times.
2. It will promptly pick up and take custody of any confined animal in the City’s possession
within thirty (30) minutes of notification by the City.
3. It will pick up, transport and house animals in accordance with all city, county, state and
federal laws.
4. It shall provide shelter care for tagged domestic animals for at least one hundred twenty
(120) hours, if necessary. Also:
a. If the animal has a current license tag, the Contractor shall promptly notify the
owner.
b. If the animal does not have a current tag or is not redeemed within one hundred
twenty (120) hours after its seizure, the Contractor shall cause the animal to be
adopted or euthanized. Under no circumstances shall the City be responsible for any
animal held after one hundred twenty (120) hours.
5. It shall promptly pick up, and dispose of, any animal carcasses on City property, and right-
of-way, during normal working hours. The Contractor shall pick up and provide disposal
services for the public as requested. A reasonable disposal fee may be charged to the public.
6. It shall take suspected rabies carcasses to the Animal Disease Laboratory for testing. Also,
on a monthly basis it will pick up rabies receipts from veterinarians and deliver them to the
City Clerk.
7. It shall coordinate and provide access to staff of the Galesburg Police Department who are
conducting investigations regarding violations of state or local law. This includes granting
staff access to animals to conduct temperament testing or for other investigative purposes.
8. It shall take possession of any animal designated as a temporary hold and the Contractor
shall retain custody of the animal until the conditional basis, such as proof of registration
or vaccination, has been met and the animal may be released.
9. When a dog, in the Contractor’s possession, is declared dangerous pursuant to City
ordinance, the Contractor shall retain custody of the dangerous dog for a temporary hold
until the owner provides proof of the required registration and insurance, in accordance
with City ordinance, and the dog may be released to the owner.
10. Upon the impoundment of any animal, the Contractor shall not release custody of the
animal to any owner on record nor shall the Contractor arrange for the animal to be adopted
by any person until the animal is released by the Galesburg Police Department or court
order. The Contractor may place the animal in foster care until the animal is released by the
Galesburg Police Department or court order.
11. When a dog, in the Contractor’s possession, is declared vicious pursuant to City ordinance,
the Contractor shall retain custody of the dog until all court remedies have been exhausted.
Upon court order or direction of the City, the Contractor shall transport the vicious dog to
a local veterinarian to be humanely euthanized.
Shelter Service
1. The Contractor shall operate a shelter. The shelter shall:
a. Comply with all city, county, state and federal laws.
b. Accept animals for rabies observations.
c. Have adequate parking.
d. Be located within the City of Galesburg.
e. Contain a reception area, offices, dog kennel room for at least twenty (20) dogs, a
cat room for at least twenty (20) cats, a quarantine room, a bathing room, a food
storage room, and a room for euthanasia.
2. The shelter shall open Monday through Friday from 8:00 a.m. to 5:00 p.m. and Saturday
from 8:00 a.m. to 12:00 noon, except City designated holidays. Proper care for animals
shall also be performed on Sundays and holidays.
3. The shelter shall provide all routine maintenance of the facility as follows:
a. The kennel areas, water bowls, hallways, floors and cleaning equipment shall be
cleaned as necessary but not less than twice a day.
b. Trash bags shall be removed either daily or more frequently as necessary.
c. Animal carcasses shall be promptly removed from the facility.
d. Adequate feeding, boarding and water shall be provided to all animals.
4. The contractor shall provide an adoption service at the shelter to the public. It shall promote
adoption as a means of placing animals. The Contractor, as necessary, shall dispense a dog
or cat license application and have the animals immunized, and altered, pursuant to state
law.
5. The Contractor may humanely euthanize animals at the shelter to the extent not timely
claimed or adopted.
6. The Contractor shall encourage spay/neutering of animals.
7. The Contractor shall collect all redemption fees and boarding fees as set by City ordinance.
The Contractor shall maintain an accurate record of all fees collected and shall remit all
fees to the City’s Finance Department, on a monthly basis, with a statement of the fees
collected, showing the names and address of the person paying the fees, the amount
collected and the date of collection. The City shall be entitled to inspect the Contractor's
record of fees collected at any time during regular business hours. The contractor shall remit
the fees, and the report, on or before the 5th day of each month.
Warrants
The Contractor expressly warrants:
1. It holds all necessary city, county, state and federal permits/licenses and is fully insured
for automobile, general, worker's disability and compensation, personal and property
liability insurance. If at any time the Contractor fails to hold any necessary permit, or
license, or is not insured as set forth in this Agreement, the City may, at its option,
immediately terminate this Agreement and withhold any payment for services provided
at the time the Contractor was not properly licensed or fully insured.
Indemnification
The Contractor shall defend, protect, indemnify and hold harmless the City, it's agents, officers,
officials and employees, from and against any and all claims whatsoever, including damage to
persons or property, incurred by an act, negligence or omission of the Contractor or any of its
agents, servants, or employees in the performance of the Agreement.
Insurance
The Contractor shall acquire and maintain, at its expense, insurance coverage at a minimum as
listed below. The insurance companies from whom the insurance is acquired shall have a minimum
rating of "A"; “Class XI” as reported in the most recent edition of Best's Key Rating Guide.
COVERAGE LIMITS
1) Comprehensive General Liability
Bodily Injury $500,000 each occurrence
$500,000 aggregate
Property Damage $500,000 each occurrence
$500,000 aggregate
OR
Combined Single Limit $1,000,000
Comprehensive Form
Premises-Operations
Explosion Collapse
Hazard
Underground Hazard
Products/Completed Operations
Contractual Insurance*
Bond Form Property
Damage
Independent Contractors
*See separate Hold Harmless Agreement for Contractors and Municipal Vendors.
COVERAGE LIMITS
2) Automobile Liability
Bodily Injury $300,000 each person
$500,000 each accident
3) Property Damage $100,000 OR
$500,000 Combined Single
Limit
Comprehensive Form
Hired
Non-Owned
4) Workers' Compensation
A. Statutory
B. $500,000 each accident
4) Excess Liability - Umbrella Form
Although not a minimum requirement unless specifically stated, all contractors should seriously
consider an umbrella policy of at least $1,000,000.
The above insurance requirements are required minimums. The City of Galesburg shall be named
as an additional insured and the policy shall provide that the City shall be notified by the insurance
company at least thirty (30) days in advance of cancellation of the insurance policy.
Miscellaneous
1. The Contractor agrees not to discriminate against any employee or applicant for
employment to be employed in the performance of Agreement with respect to his/her hire,
compensation, tenure, terms, condition of employment, or any person using or attempting
to use the afore-described operations on any basis proscribed by law, including but not
limited to his/her sex. race, color, religion, national origin, ancestry, or physical or mental
disability unrelated to ability to perform the job; that further, the Contractor agrees to
require a similar covenant on the part of any subcontractor or agent to be employed in the
performance of the Agreement.
2. All notices shall be effective when mailed by regular mail to the following addresses:
City: City Manager
City Hall
55 Tompkins St
Galesburg, IL 61401
3. The Agreement shall be governed by the laws of the State of Illinois.
4. The Contractor agrees not to assign, or subcontract, the Agreement without express, written
approval of the City.
5. The Agreement will represent the entire agreement between the parties. There will be no
separate, or oral, agreements between the parties.
6. The Contractor shall take complaints during normal working hours and maintain a copy of
the log, which shall be available for inspection by the City.
7. The Contractor shall insure daily coordination with the City of Galesburg Police
Department for reporting of relevant animal control issues.
Termination
Either party may terminate the signed agreement for cause at any time during the term of the
Agreement. Notice of termination will be required by mail at any time during the month and shall
be effective thirty (30) days after the date of mailing. Any payment due the Contractor shall be
prorated to the date of termination.
Subcontractor Disclosure
If utilizing any subcontractors, Contractor must identify the names and addresses of all
subcontractors being used in the performance of this Contract, together with the anticipated amount
of money that each subcontractor is expected to receive pursuant to this Contract.
The parties agree to the execution of this Agreement this ________ day of ________________.
CITY OF GALESBURG, IL
By: ________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
PRAIRIELAND ANIMAL WELFARE CENTER
By: ____________________________________
____________________________________
Title
ATTEST:
__________________________________________
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JAL Page 1 of 1
City Council Meeting
Agenda Item Overview
March 17, 2025
AGENDA ITEM: Settlement Agreement Parmenter v. Galesburg
SUMMARY RECOMMENDATION: The City Manager and legal counsel representing the City for
workers’ compensation claims recommend approval of the settlement agreement.
BACKGROUND: This settlement agreement resolves the pending workers’ compensation case of
Zachary Parmenter related to an injury sustained in April 2022, while working for the City of
Galesburg as a maintenance worker in the Parks Division. In exchange for the release of claims,
Mr. Parmenter will be compensated $24,870.77.
BUDGET IMPACT: Sufficient funds are available in the Risk Management Fund (078)
SUPPORTING DOCUMENTS:
25-4024
TOWN OF THE CITY OF GALESBURG
Date: March 17, 2025 Agenda Number: 25-9006
TOWN FUND $8,872.07
GENERAL ASSISTANCE FUND $9,399.88
IMRF FUND
SOCIAL SECURITY/MEDICARE FUND
LIABILITY FUND
AUDIT FUND
TOTAL $18,271.95
Township of the City of Galesburg
Township Trustee Meeting
Agenda Item Overview
March 17, 2025
AGENDA ITEM: Agenda for the Annual Town Meeting
SUMMARY RECOMMENDATION: The Township Supervisor and Township Clerk recommend that
the Annual Town Meeting Agenda be approved as presented.
BACKGROUND: 60 ILCS 1/30-10 states the time and place of holding an annual township
meeting and provides that the Township Board at their prior meeting shall approve the agenda.
Notice shall be given by the Town Clerk by posting written or printed notices in three of the
most public places in the township at least fifteen days before the meeting and published in at
least one newspaper.
The Town Clerk will post notices at City Hall, the General Assistance and Township Assessor’s
Offices, the Knox County Courthouse, as well as upload a notice to the Illinois Municipal League
website. Notice will also be published in the Galesburg Register-Mail.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS:
1.Annual Town Meeting Agenda
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: KRB Page 1 of 1
25-9007
Township of the City of Galesburg
ANNUAL TOWN MEETING
THE TOWN OF THE CITY OF GALESBURG
Tuesday, April 8, 2025
6:00 p.m.
121 West Tompkins Street - Township Hall
Citizens can submit public comments in advance of the meeting by emailing
kbennewi@ci.galesburg.il.us. Comments must be received one hour prior to the posted start
time of the meeting to be addressed.
1.Call to Order - Town Clerk
2.Election of Town Moderator
3.Administration of the Oath of Office to Town Moderator
4.Approve Minutes of the Annual Town Meeting held April 9, 2024
5.Town Clerk to present:
a)Notice of the Annual Town Meeting - Proof of Publication
b)Postings of Notice of Annual Town Meeting
6.Approve Supervisor’s Statement of Financial Affairs Reports of the Town of the City of
Galesburg
7.Receive Financial Audit for the Year Ended December 31, 2023
8.Additional Business
a)Discussion of SB 2504, SB 2217, and HB 2515
9.Public Comment
10.Adjournment